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HomeMy WebLinkAbout2011-12-06 Agenda and Support Documentation Town Council Evening SessionVAIL TOWN COUNCIL EVENING SESSION AGENDA TOWN OF AQ9 VAIL TOWN COUNCIL CHAMBERS 75 S. Frontage Road W. Vail, CO 81657 6:00 P.M., DECEMBER 6, 2011 NOTE 2 3 4 5 A Times of items are approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. ITEM /TOPIC: Citizen's Participation (15 min.) ITEM /TOPIC: Consent Agenda: 1) Approval of November 1 and 15 Council meeting minutes. (5 min.) ITEM /TOPIC: Town Manager Report (15 min.) PRESENTER(S): Various ITEM /TOPIC: Election Commission Appointment from November 2011 to November 2013. (5 min.) PRESENTER(S): Pam Brandmeyer ITEM /TOPIC: Council Task Force Committee Appointments (30 min.) ACTION REQUESTED OF COUNCIL: Discuss and make appointments to the committees for the November 2011 to November 2013 time frame. BACKGROUND: Every two years Council members select or volunteer members, either from Council, staff or other town representatives, to represent the Town of Vail on several committees or task forces. Appointments run concurrent with the election cycle which is every two years. The appointments for each committee or task force will be from November 2011 to November 2013. ITEM /TOPIC: CSE Funding Allocations for Special Events in 2012 (45 min.) PRESENTER(S): Jen Bruno, CSE Chair ACTION REQUESTED OF COUNCIL: Approve or modify the Commission on Special Events' suggested funding allocations for 2012 Special Events in Vail BACKGROUND: The CSE has worked collaboratively throughout the last year with the Vail Local Marketing District Advisory Council (VLMDAC) to align their criteria and strategy for special event funding with the VLMD's marketing campaign and to insure a calendar of events that support the "Vail 12 2011 Brand." On November 2nd, the CSE reviewed the 37 responses they received from the RFP which was sent out in August. The entire day was spent interviewing the event producers and listening to their presentations. Each CSE member used the criteria that had been jointly developed by the CSE and the VLMDAC to "grade" each event proposal. The final combined scores were used to rank the events that most successfully met the criteria. On November 16, the CSE met to determine the allocations that are being recommended to the Town Council. Both the strategic memo and the proposed allocations were reviewed at the VLMDAC meeting on November 17th. The VLMDAC members expressed 100% support for both the strategic document and the allocations that were presented. STAFF RECOMMENDATION: Approve the CSE's funding allocations for 2012 Special Events as presented. 7. ITEM /TOPIC: Second reading of Ordinance No. 24, Series 2011 Mil Levy Certification (5 min.) PRESENTER(S): Kathleen Halloran ACTION REQUESTED OF COUNCIL: Approve or approve with amendment Ordinance No. 24, Series 2011 upon second reading BACKGROUND: Mil levy assessments must be certified to the County by December 15. This ordinance authorizes certification STAFF RECOMMENDATION: Approve or approve with amendments Ordinance No. 24, Series 2011 upon second reading 8. ITEM /TOPIC: First reading of Ordinance No. 26, Series 2011, and ordinance making adjustments to the Town of Vail General Fund, Capital Projects Fund, Real Estate Transfer Tax Fund, Heavy Equipment Fund, Health Insurance Fund and Conference Center Fund. (45 min.) PRESENTER(S): Kathleen Halloran 4 ACTION REQUESTED OF COUNCIL: Approve or approve with amendments upon first reading Ordinance No. 26, Series 2011 BACKGROUND: Provided in attached memo STAFF RECOMMENDATION: Approve or approve with amendments upon first reading Ordinance No. 26, Series 2011 ITEM /TOPIC: First reading of Ordinance No. 25, Series of 2011, an ordinance amending Chapter 12 -15, Gross Residential Floor Area, Vail Town Code, pursuant to Section 12 -3 -7, Amendment, Vail Town Code, related to the calculation of gross residential floor area (GRFA) when the basement level of a structure includes a garage or employee housing unit (EHU) in the Hillside Residential, Single - Family Residential, Two - Family Residential, Two - Family Primary/Secondary Residential, Residential Cluster, Low Density Multiple - Family, Medium Density Multiple - Family, High Density Multiple - Family, and Housing Districts, and setting forth details in regard thereto. (PEC110043) (30 minutes) 12 2011 PRESENTER(S): Bill Gibson, Community Development Department ACTION REQUESTED OF COUNCIL: The Vail Town Council shall approve, approve with modifications, or deny Ordinance No. 25, Series of 2011, on first reading. 10. BACKGROUND: On October 24, 2011, the Planning and Environmental Commission forwarded a recommendation of approval to the Vail Town Council for amendments to the Vail Town Code to allow the basement, garage, and employee housing unit (EHU) deductions from the gross residential floor area (GRFA) calculations to be applied to the entirety of the lowest level of a residential structure. Currently, the GRFA basement deduction is only applied to those portions of the lowest level not otherwise deducted as a garage or EHU. The purpose of the proposed amendments is to create consistency and equity in the calculation of GRFA. Without these amendments houses with garages or EHU located on the basement level will continue to be allowed less floor area than houses with the same garage or EHU located on an upper level. STAFF RECOMMENDATION: The Planning and Environmental Commission recommends approval of Ordinance No. 25, Series of 2011, on first reading. ITEM /TOPIC: The Community Development Department requests that the folowwing Ever Vail applications be tabled to December 20, 2011. Major Subdivision A request for a review of a preliminary plan for a major subdivision, pursuant to Chapter 13 -3, Major Subdivision, Vail Town Code, to allow for the creation of two lots for the redevelopment of the properties known as Ever Vail (West Lionshead), located at 862, 923, 934, 953, 1000 and 1031 South Frontage Road West, and the South Frontage Road West rig ht-of-way/un platted (a complete legal description is available for inspection at the Town of Vail Community Development Department), and setting forth details in regard thereto. (PEC080062) Rezoning (Ordinance No. 7, Series of 2011) A request for a recommendation to the Vail Town Council for a zone district boundary amendment, pursuant to Section 12 -3 -7, Amendment, Vail Town Code, to allow for a establish Lionshead Mixed Use 2 District zoning on Parcels 1 and 2 of the Ever Vail Subdivision located generally at 862, 923, 934, 953, 1000, and 1031 South Frontage Road, and the South Frontage Road right -of- way /unplatted (a complete legal description is available for inspection at the Town of Vail Community Development Department), and setting forth details in regard thereto. (PEC080061) Special Development District Amendment (Ordinance No. 8, Series of 2011 A request for a recommendation to the Vail Town Council for a major amendment to Special Development District No. 4, Cascade Village, pursuant to Section 12- 9A -10, Amendment Procedures, Vail Town Code, to allow for the removal of Development Area D (Glen Lyon Office Building) 12'6 2011 from Special Development District No. 4, Cascade Village, and for a zone district boundary amendment, pursuant to Section 12 -3 -7, Amendment, Vail Town Code, to include the subject property in the Lionshead Mixed Use 2 District, located at 1000 South Frontage Road West /Lot 54, Glen Lyon Subdivison, and setting forth details in regard thereto. (PEC090036) Title 12, Zoning Regulations, Vail Town Code, Amendment ( Ordinance No. 9, Series of 2011) A request for a final recommendation to the Vail Town Council for prescribed regulation amendments, pursuant to Section 12 -3 -7, Amendment, Vail Town Code, to amend Section 12- 10 -19, Core Areas Identified, Vail Town Code, to amend the core area parking maps to include "Ever Vail" (West Lionshead) within the "Commercial Core" designation, and setting forth details in regard thereto. (PEC080065) (5 min.) PRESENTER(S): Warren Campbell ACTION REQUESTED OF COUNCIL: The Community Development Department requests that the major subdivision and Ordinance Nos. 7, 8, and 9, Series of 2011 be continued to the December 20, 2011 public hearing. BACKGROUND: Major Subdivision: On January 10, 2011, the Planning and Environmental Commission forwarded a recommendation of approval, with conditions, on the preliminary plan for the major subdivision to establish Parcels 1 and 2 of the Ever Vail Subdivision, by a vote of 5 -0 -2 (Viele and Cartin recused). Rezoning: On January 10, 2011, the Planning and Environmental Commission forwarded a recommendation of approval, with conditions, for a zone district boundary amendment to establish Lionshead Mixed Use 2 District zoning on Parcels 1 and 2 of the Ever Vail Subdivision, by a vote of 5- 0-2 (Viele and Cartin recused). Special Development District Amendment: On January 24, 2011, the Planning and Environmental Commission forwarded a recommendation of approval, with conditions, for a major amendment to Special Development District (SDD) No. 4, Cascade Village, to remove the Glen Lyon Office Building from the SDD in order for it to be incorporated into the Ever Vail Subdivision, by a vote of 4 -0 -2 (Viele and Cartin recused). Title 12, Zoning Regulations, Vail Town Code, Amendment: On January 11, 2010, the Planning and Environmental Commission forwarded a recommendation of approval, with conditions, for a prescribed regulations amendment to Section 12- 10 -19, Core Areas Identified, Vail Town Code, by a vote of 4 -0 -2 (Viele and Cartin recused). STAFF RECOMMENDATION: The Community Development Department requests that the major subdivision and Ordinance Nos. 7, 8, and 9, Series of 2011 be continued to the December 20, 2011 public hearing. 11. ITEM /TOPIC: Adjournment( 9:20 p.m.) 12 2011 � , o 2M1 I K � TOWN OF VAI!% VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: December 6, 2011 ITEM /TOPIC: Consent Agenda: 1) Approval of November 1 and 15 Council meeting minutes. ATTACHMENTS: November 1, 2011 minutes November 15, 2011 minutes 12 2011 Vail Town Council Meeting Minutes Tuesday, November 1, 2011 6:00 P.M. Vail Town Council Chambers The regular meeting of the Vail Town Council was called to order at approximately 6:00 P.M. by Mayor Dick Cleveland. Members present: Dick Cleveland, Mayor Kerry Donovan Kevin Foley Kim Newbury Susie Tjossem Andy Daly Margaret Rogers Staff members: Stan Zemler, Town Manager Matt Mire, Town Attorney Pam Brandmeyer, Assistant Town Manager The first item on the agenda was Citizen Participation. Rich Ten Braak with the Vail Chamber and Business Association (VCBA) thanked the candidates and Council members for their attendance at the Candidate Forum they hosted on October 20, 2011. He also stated the orientation class for businesses to receive member merchant ski passes will be held on November 3 rd JK Perry, with Public Access Channel 5, gave a brief update on the new video system for the Council Chambers. He said the system will go "live" at the November 15, 2011, council meeting. The new system has four cameras attached and will have the capability to switch the audio between speakers and identify who is speaking. The input for the projection screen for power point presentations has also been added as well as a streaming encoder. Bob Armour, former Mayor and resident, thanked the Council candidates who were running again. He thanked Kim Newbury for her eight years of service and Dick Cleveland for his years of service to the Vail community. The second item on the agenda was the Town Manager Report. Zemler said there were two items under the town manager's report. One was the question regarding Council health insurance. He said the Council has had access to the town's health plan since 2000. Unless he hears otherwise, as of January 1, 2012, they will provide Council members with the same plan as the town staff. This will be an administrative change Vail Town Council Minutes of November 1, 2011 1- Page 1 2 -1 -I and will be effective for all Council members. He stated since 2000, this has been done administratively. Zemler expressed his thanks to Cleveland and Newbury for all their years of service and friendship. Mark Miller, Fire Chief, gave a brief review of the hazmat spill on Vail Pass Sunday evening. He said there was a very significant risk as the contents were very flammable. All fifteen drums split and spilled. The Colorado Department of Transportation (CDOT), Vail Fire Fighters and the Eagle River Water and Sanitation District (ERWSD) responded to the scene. The west bound side of I -70 was closed for seven hours. He said an after - action report was done on Monday and there were deficits. He said a Reverse 911 alert went out that was erroneous. It was issued by a state hazmat unit and the message was supposed to say there could be issues with the water system. This was misconstrued as there were issues with the drinking water in Vail and led to lots of phone calls from restaurants and businesses. It took another hour or so to retract the call. As of today, a remediation company has begun work in the median and will go down 10 inches or so into the soil. The work being done is north of the interstate. The hillside will be phase three of the cleanup. ERWSD is continuing to monitor the water supply. As of today there is no problem with the drinking water. Tjossem asked, since there was no one working on the weekend, if there is a way to flash this information on the main Vail website to get the community informed. Miller said there wasn't great communication between CDOT and Vail. Newbury asked who was paying for the funding of the removal. Miller said the trucking company is responsible for all the remediation and the cost of the town services. Donovan said there was never a retraction text on water quality safety and wanted to see if there was one coming out. The EPN (reverse 911 system) and the Eagle County (EC) alert system are two different systems. Rogers said she went to the website and the reverse 911 was not easy to sign on to. Miller said the EPN is not a sign up system. It's for home phone service only and does not include cell phones. Miller thanked Cleveland and Newbury for their service and support, in particular for the West Vail Fire Station. Diane Johnson (ERWSD) said the EPN system is fantastic, loves it, trusts it and uses it. She said the dispatch center was a wonderful help. People's response in trusting the system is great. There is a difference between source water and the drinking water system. She stated there are ways to shut off the water system to protect the drinking water. Jim Lamont, representing the Vail Homeowners Association (VHA), asked the fire chief if there was an announcement about Highway 24 issues. Lamont stated the EC alert doesn't pick up some of the gap areas between Minturn, Vail and Avon. He said that still needs work and it was a horror story coming into Minturn and on Highway 24 due to the highway construction and Halloween trick or treaters everywhere. He said there was a lot of frustration as there were many vehicles detoured through Minturn. There Vail Town Council Minutes of November 1, 2011 Page 2 23C7CB122 x!.!2!.!3 is a need for cell phone service in this area for emergencies. Newbury said the information needs to be coordinated and available in this area. Rayla Kundolf, town resident, said she was coming up from Denver, and all signs on the highway were up, the EC alerts were working and the cell phone carrier service is dependent on what information you receive. She said the driver of the accident should be commended for not having any injuries in this accident. The third item on the agenda was Resolution No. 21, Series of 2011; a resolution authorizing the town manager to sign a contractual agreement for phase 2, predevelopment services with Triumph Development, L.L.C., to further determine the feasibility of the redevelopment project and create a conceptual development program for the redevelopment of the Town of Vail municipal office site, located at 75 South Frontage Road, in cooperation with the Vail Valley Medical Center, the Steadman Clinic, and the Stead man-Phi li ppon Research Institute; and setting forth details in regard thereto. Stan Zemler, Town Manager, stated that phase one had been completed. An initial feasibility study was done and it was favorable regarding redevelopment of the municipal site for this project. The next phase will be more detailed; with drilling tests, soil testing, geo -tech testing and a conceptual development program for this site. The town would share one -third of the cost of this phase or $100,000, of the total cost of phase 2 which is $300,000. Daly made a motion to approve Resolution 21, authorizing the town manager to sign a contractual agreement for Phase 2, predevelopment services with Triumph Development, L.L.C., to further determine the feasibility of the redevelopment project and to create a conceptual development program for the redevelopment of the Town of Vail municipal office site. The motion was seconded by Donovan. A vote was taken and the motion passed unanimously, 7 -0. The fourth item on the agenda was Resolution No. 22, Series of 2011; a resolution approving a lease agreement between the Town of Vail and the Colorado Department of Transportation (CDOT) regarding the parking along the non - travel lanes of the Interstate 70 Frontage Roads located within the limits of the town; and setting forth details in regard thereto. Greg Hall said the Council had additional questions regarding the lease at the last council meeting. He has since contacted CDOT and Vail Resorts Inc. (VRI). VRI is agreeable to paying the lease payment for 2012. He said similar improvements would be done on the South Frontage Road from the helicopter pad and west to the curve near the Vail Resorts maintenance yard as well as from the West Vail roundabout to Safeway on the North Frontage Road with guard rails. Vail Town Council Minutes of November 1, 2011 Page 3 23C7CB122 !. !2!. !4 Cleveland asked how long the CDOT lease will be. Hall said it is for one year. He stated CDOT is holding the town's feet to the fire to keep improving the Frontage Road. Daly made a motion to approve Resolution No. 22, approving the lease agreement between the Town of Vail and CDOT regarding the parking along the non - travel lanes of the Interstate 70 Frontage Roads located within the limits of the town. The motion was seconded by Donovan. A vote was taken and the motion passed, 7 -0. Zemler thanked Hall for all the hard work in getting this done. The fifth item on the agenda was the authorization to continue negotiations with Vail Timber Ridge LLC for the redevelopment of a portion of the Timber Ridge housing project. Stan Zemler said they would like to keep the conversation going between Vail Timber Ridge LLC and the town. HUD has requested this be a smaller project so they have to formulate another plan to present to HUD. Staff is asking for permission to continue the conversation for 90 days. The predevelopment agreement expires November 11, 2011. Zemler said Timber Ridge is almost full with short term and long term leases. Judy Camp confirmed Timber Ridge is 93% leased, with 69 year leases and 19 short term leases. This also includes 118 master leases from VRI. Daly complemented the staff on getting Timber Ridge leased. Zemler said they also needed to acknowledge Nina Timm and Quorum. The sixth item on the agenda was first reading of Ordinance No. 22, Series of 2011, an ordinance amending Title 11, Sign Regulations, Vail Town Code, pursuant to Section 11- 3-3, Prescribed Regulations Amendment, Vail Town Code, to establish outdoor ski staging signage, and Title 12, Zoning Regulations, Vail Town Code, pursuant to Section 12 -3 -7, Amendment, Vail Town Code, to establish outdoor ski staging as an accessory use in the Commercial Core 1 (CCI), Lionshead Mixed Use 1 (LMU1), Ski Base Recreation (SBR) and Ski Base Recreation 2 (SBR2) Districts and to establish basket storage as an accessory use in the CC1, CC2, CC3, LMU1, LMU2, SBR and SBR2 Districts, and setting forth details in regard thereto. Rachel Friede, Planner, asked Council if they wanted her to go through the power point presentation. Rogers said to show the power point as there is a lot of public interest in this item. Friede reviewed the presentation for Council and the public. She said the number one goal is to improve customer service, as well as maintain pedestrian circulation and to Vail Town Council Minutes of November 1, 2011 Page 4 23C7CB122 x!.!2!.!5 creating regulations that are clear, concise and fair. There is a need to have clear expectations, outcomes and outdoor activities that will not negatively impact walkways. She said there is a need for clear direction for enforcement of the rules and regulations. They must be enforceable for code enforcement officials. Rogers asked why this couldn't be staff approved instead of going to Design Review Board (DRB) first. Rogers doesn't think this should go to DRB and could be staff approved unless there are other issues. She doesn't know why they need to come back year after year. Newbury asked how this applies to Four Seasons setting up for ski service and the American Ski Exchange with "for sale" skis. Friede said there are regulations for outdoor display of goods but this type of service is for rental skis and the skis would be rolled back into the business at night and would apply just to rental ski equipment. Daly asked the difference between a hotel and lodge who have outdoor ski storage and a commercial ski storage space. Friede said Four Seasons has storage outside but the rental business is similar where skis are placed out and then brought back into the business at night. This memorandum applies equally to all businesses. Tjossem asked if this addresses how many skis can be out at one time, as aesthetics are a concern. She asked how this would be regulated. Friede said this would be business specific. She stated most businesses said they don't need a lot of space. There is a need to regulate the times at the end of the day and early in the morning at the beginning of the day. Possibly 6:00 a.m. would be appropriate for the beginning time of the morning hours of operation. She said the clutter of the equipment outside at the end of the ski day, with some stores having equipment out until 10 p.m. doesn't fit if the town is trying to balance service and aesthetics. Tjossem agreed with Rogers that this is late in the process just before ski season. Making people jump through hoops is not fair. She said this should be staff reviewed for the first year instead of going to DRB. Donovan asked if it was correct to assume there could be twenty five tents and racks at each base of the mountain. Friede said yes. Tjossem said one of the special events matched the tents and it looked tidy and organized. Friede said Jeff Babb, from Vail Resorts, Inc. (VRI), could address some of these issues. Jeff Babb, with VRI, thanked staff for their work on this issue. He seconded the idea of moving forward on this in the spring. He said going through DRB is a lengthy process. He said there are boundaries, and the prime spaces are primarily owned by VRI and they have their own operations. He said other businesses would have to get permission to be in the ski yard. As for hours of operation, from a commercial aspect, 7 a.m. to 5 p.m. is adequate to serve guests. He said 7 a.m. is needed for first tracks at 7:30 a.m. Two primary reasons for signage and for tents: they are there when you want business Vail Town Council Minutes of November 1, 2011 Page 5 23C7CB122 Aq {ZZ Z E-04 Q and gone when you are closed and secondly, it gives someplace for employees and electronic equipment to have coverage in inclement weather. He said the town needs to be cautious having everything look the same as it can be confusing for the guests. Greg Spencer, who helps run The Sebastian at Vail, thanked Rachel for attempting to herd the cats' in this process. He said once the Sebastian made connectivity with the mountain, they had significant improvement in their service. He said there is a need for this service to enhance the guest experience. He feels 7 a.m. to 5 p.m. works. He said everyone involved needs to keep the perspective on this topic as the hotel could have 200 hotel rooms full and have 600 to 700 skis to work out versus a shop doing 60 -70 pairs of skis. He wants more than a one year application and something less onerous. Cleveland asked about the necessity of being outdoors. Spencer said it's mainly to move equipment efficiently and to move people in and out of a small space safely and effectively. Tom Neyens said his concern is for the small shop. In the past, his shop has been able to have a rack outside of the shop and place the skis in a rack. Last year he had one large rack and this year two smaller racks. He said the 48 inch rack is on wheels and they can put it in a small corner of the shop. He says this issue comes down to space constraints. It becomes burdensome to customers and staff in a small space. With the new ordinance, businesses can't block window space. This is a concern as many shops wouldn't be able to take advantage of this ordinance. He said overnight storage has been part of his shop amenities for his clients. He is concerned about rental ski storage. He asked how do you differentiate overnight storage and ski rental storage. He said 99% of his 465 square feet is for ski rentals. Rogers said Council is not ready to pass this ordinance. Tjossem asked if we were taking away guest services by waiting. Friede said it was vague. There is a difference between retail and non retail space so staff could specify retail versus rental spaces. Tjossem said can they work through the year to get more clarity on this issue. Businesses can still go through staff approval instead of through DRB. Friede said they could work through this. Daly asked Neyens about the operating times from 7 a.m. to 5 p.m. Neyens said it works but 7 a.m. to 6 p.m. works better for him. Daly asked if there would be staff full time outside his shop. Neyens said full time isn't necessary and places a burden on small shops. He wants it to be staffed during the busy times only and when equipment is in the racks. Further discussion ensued. Tjossem asked what the current regulations stated. Friede said currently this issue is unclear in the code. Staff wants to allow this to happen this ski season but there need to be some regulations in place to make this happen and an Vail Town Council Minutes of November 1, 2011 Page 6 23C7CB122 x!.!2!.!7 ordinance needs to be passed. Cleveland said this was a recommendation by the Planning and Environmental Commission (PEC). Zemler said it's worth going through each section and doing something now. Mike Cacioppo asked who was complaining about this issue. Donovan said there have been complaints from an aesthetics standpoint. There are too many racks out in the public right of way and currently, rental shops were not allowed to do this. Tommy said there was a disparity between businesses. Tom Siparo, owner of Double Diamond, wants to see the hours extended as most people won't be able to eat dinner and would be rushed out of town. The town should be trying to create longer lingering periods for guests. Tjossem said this ordinance wasn't to close shops but just a timeframe to move equipment inside. Siparo is concerned about the possibility of illegal first floor storage becoming rampant. The aesthetics of a ski storage facility would be challenging, and if allowed to have ski storage, how could the businesses not block windows and entryways, clutter public ways and add storage to small spaces. He is against using public space for expanding business space. Tjossem asked if he had any recommendations. He said the farther you keep it away from retail spaces the better. Siparo said centering this in the ski yard would be better. Tjossem said Deer Valley has free storage for all guests. She feels that is what Vail should aspire to as well. Siparo asked how badly we want to impede the aesthetic beauty of Vail. Cacioppo asked if he will still be able to put skis at Pepi's to hear Rod Powell play. Cleveland said those were ski racks. This topic is about overnight ski storage. Tjossem said overnight ski storage is messy in the morning and in the late afternoon. Neyens said he doesn't want a junky look. He has nice looking racks and he needs racks for his customer base. Chris Crammer, with the Village Ski Haus, asked for the definition of retail and rental ski fronts. He said this is late in the game as ski season is almost here. People want to cruise through town and they want longer hours for the shop. He would like to see this issue move slowly forward. He can have 900 skis move through in one day. He can't serve Sonnenalp guests if racks are moved inside too early. Putting skis and bikes outside this summer made a difference in his business. Jim Lamont, VHA, said there are people who think the town is headed in a tacky direction. He said once you pass an ordinance, you're stuck with it. He wants Council and staff to spend more time to think about this ordinance. Vail Town Council Minutes of November 1, 2011 Page 7 23C7CB122 Aq {ZZ 46ZNA Greg Spenser with The Sebastian said execution is the key. The challenge is to find the fine line of an acceptable number of skis, racks, aesthetics and balance. Kathy Langenwalter said she heard PEC was concerned about tackiness and the need. The PEC wants this issue to go through DRB and have it be reviewed in three years. She said some could go through staff approval and some could go through DRB. Siparo, with Double Diamond, said the rental shop fee normally includes ski storage. Newbury said she is not inclined to disregard the PEC recommendation. Daly said there aren't many changes to be done. Daly is going to recommend no approval from DRB until later in the season. Rogers wants staff to revise it and come back. Further discussion ensued. Daly moved to table Ordinance No. 22, until the November 15 meeting, and the motion was seconded by Foley. A vote was taken and the motion passed, 5 -2, with Newbury and Cleveland opposed. The seventh item on the agenda was second reading of Ordinance No. 21, Series of 2011, the Town Manager's budget for 2012. Discussion ensued on various line items in the Town Manager budget, along with other line items that need to be budgeted. Jim Lamont, representing the VHA, said he went through budget documents last year and at that time 2012 had a projected shortfall. He wondered how that shortfall had been negotiated. Halloran said in 2009 there were a lot of cuts with $2.1 million saved annually resulting in a balanced five -year budget. Zemler said Council had asked for a five year balanced budget. Cleveland said the budget is balanced. Daly said the charter said 50% is supposed to be for operations and it's currently 60 %. He said this is self inflicted as the town has made streetscape and other improvements. Rogers made a motion to approve second reading of Ordinance No. 21, and the motion was seconded by Foley. Donovan said she thought funding specifically for the Pioneer Days for the 50 Anniversary was separate. Tjossem said the $250,000 for the 50 should have Council or town oversight in how the $250,000 will be spent. She said $30,000 out of the $250,000 was for Pioneer Weekend. Halloran said that was correct and the $30,000 is separate for Pioneer Days. Zemler said this event starts to come together, staff will come back with a more detailed list in the future. Vail Town Council Minutes of November 1, 2011 Page 8 23C7CB122 Aq+.E,_q _6_N4 M Zemler said since the CDOT lease has been signed off, he has begun discussions with VRI but wants the $630,000 allocated to CDOT budgeted while the discussions are ongoing. Daly said he is ok with amending his motion to include the $630,000, and Foley amended his second. A vote was taken and the motion passed, 6 -1. Newbury was opposed as she doesn't think Council should be voting to give money to special interests while departments held expenses flat and making employees pay more for their benefits. The eighth item on the agenda was second reading of Ordinance No. 23, Series of 2011, an ordinance extending, until November 19, 2012, amendments to Chapter 11 -7, Other Signs, Sign Regulations, Vail Town Code, to establish regulations for informational and directional signs for public parking on private property and allowing the Administrator to approve said signs subject to review, and setting forth details in regard thereto. Newbury made a motion to approve on second reading, Ordinance No. 23, Series of 2011, and the motion was seconded by Rogers. A vote was taken and the motion passed, 6 -1, Foley opposed. Cleveland said in the last four years the Council has been criticized for micro - managing. He said it's incredible as to what has been accomplished during this time. The big developments have been finished and there are no vacant holes in the ground. They have cut the budget and maintained a balanced budget and improved the reserves while having improved guest services. The town is an example for the entire industry. VRI completed First Chair and the Arrabelle. After 25 years, the West Vail Fire Station was finally completed, the Lionshead Transit Center has been completed, the Welcome Center has been completed and Donovan Pavilion was completed in 2003 -2004. The town is on the cusp of solving and using conference center funds. The town is also in discussion with the hospital to redevelop the municipal site that will benefit the community for 40 years or more. It will help keep the hospital successful and growing and will be a huge accomplishment. And from the town side of the project, the town wants to see a new town hall and is in the beginning stages of accomplishing that. The town would have to have done this in the future anyway. The town has a much better project with partners. And this is as close as we have ever been with redeveloping Timber Ridge. This is the one stone hanging over the town's head. In 2012, the town will be completely debt free except for Timber Ridge. This community should be proud of the Council's and town's accomplishments. He said this has been an incredible experience for him. The ninth item on the agenda was adjournment. Vail Town Council Minutes of November 1, 2011 Page 9 23C7CB122 Aq {BMK 1 46wd 4 As there was no further business, Foley made a motion to adjourn and the motion was seconded by Newbury. A vote was taken and the motion passed unanimously, 7 -0. Daly thanked Cleveland and Newbury for their years of service. The meeting was adjourned at 8:45 p.m. Respectfully submitted, Dick Cleveland, Mayor Attest: Lorelei Donaldson, Town Clerk Vail Town Council Minutes of November 1, 2011 23CFCB122 Page 10 !. !2!. !21 Vail Town Council Meeting Minutes Tuesday, November 15, 2011 6:00 P.M. Vail Town Council Chambers The regular meeting of the Vail Town Council was called to order at approximately 6:00 P.M. by Mayor Dick Cleveland. Members present: Andy Daly, Mayor Ludwig Kurz, Mayor Pro -tem Kerry Donovan Kevin Foley Greg Moffet Margaret Rogers Susie Tjossem Staff members: Stan Zemler, Town Manager Matt Mire, Town Attorney Pam Brandmeyer, Assistant Town Manager The first item on the agenda was Citizen Participation. Kaye Ferry, Vail resident, said she heard a rumor that employees moving into the First Chair Project in Lionshead were not allowed to park their vehicles on site. She asked Council to check into this rumor to see if it was valid. Stan Zemler said staff will look into this issue. Joe Hanlon congratulated the new and re- appointed Council members. He also thanked the Council for its support on Ballot Question 1 regarding the use of conference center funds. Daly thanked Joe Hanlon and the Yes on One committee for educating the Vail public on this issue. Rick Sackbauer, with the Eagle River Water and Sanitation District ( ERWSD) thanked the Council for being public servants to the community. He said the streetscape project and irrigation project completed in conjunction with the Vail Recreation District (VRD) and the ERWSD was done successfully. Mike Cacioppo congratulated the Council on Ballot Question 1. The second item on the agenda was the Consent Agenda, approving the meeting minutes of October 4 and 18, 2011. Donovan stated she was not in attendance at the October 4 meeting and would not be voting on the minutes. Foley made a motion to approve the October 4, 2011, minutes and the motion was seconded by Tjossem. A vote was taken and the motion passed, Town Council Meeting Minutes of November 15, 2011 Page 1 23C7CB122 Aq {ZZ - 2 Z E-04 I 4 -0 -3, with Donovan abstaining along with new members Moffet and Kurz as they were not on Council at the October 4 meeting. Tjossem made a motion to approve the October 18 minutes and the motion was seconded by Foley. A vote was taken and the motion passed, 5 -0 -2, with new members, Kurz and Moffet, abstaining, again as they were not on Council on October 18. The third item on the agenda was the Town Manager Report. The first item under the town manager's report was an update on the Conference Center Funds by Town Manager Stan Zemler. Zemler reviewed with Council a plan to see how all three projects could have savings by working together on various aspects of each project, such as the geotech work and other areas. He said Jack Hunn had put together a Request for Proposal (RFP) for the Amphitheater in the past and the Vail Valley Foundation (VVF) is getting together additional, new items to add to the RFP's, to include architectural engineering and landscaping services. The first phase of the projects would be the bathrooms in the sports complex, the entry way to the Betty Ford Alpine Gardens (BFAG), the storage facility located on the western area of the sports fields, and a wall at the southwestern edge of the softball complex. He stated the Ford Amphitheater may lose one Hot Summer Night event at end of summer 2012. Zemler said the Vail Golf Course Club House (VGCCH) is an entirely different matter. He said an RFP will need to be sent out for the architectural and engineering services and see what schedule and timelines will be needed. The VRD is looking at the sequencing of this project. It may be a 2013 project, as well as the resurfacing of the playing fields. The town has a series of other budget dollars for reallocation for parts of the projects over the next few years. Daly asked if the substantive work on the VGCCH would be done in 2013. Zemler said yes, that when the VRD and town get through the budget process, tear down, phasing, bidding, etc. it doesn't make sense to begin this project in 2012. Daly said fall of 2012 would be the target he would like to see. Zemler said the remodel of the building makes more sense to do in the spring. He said the Nordic Center would still be operating during the winter of 2012. Zemler stated staff can bring Council two schedules to review on the VGCCH. Hall said that an RFP for getting it designed will come back in January of 2012. Rogers asked if there were RFP's for architects and contractors. Hall said there were RFP's for both. He said how we do construction procurement takes more time. Foley asked if the Ford Park Master Plan is being revised. Zemler said it is already in process. The second item under the town manager's report was a discussion regarding the New Year's Eve Special Event district by Dwight Henninger, Chief of Police. Town Council Meeting Minutes of November 15, 2011 Page 2 23C7CB122 x!.!3!.!3 Henninger stated the Council was provided a memorandum about the 2012 New Year's Eve recommendations by staff. He said they will be keeping a low key profile but would still like to have the special event district in place as New Year's Eve is on a Saturday this year. Foley asked about the perimeter set up and keeping kids under 21 out of Vail Village unless they are accompanied by an adult. Henninger said only Vail police officers would be used this year and security would be low key. Tjossem asked if there were any alternative plans for the kids under 21. Henninger said Adventure Ridge will be open for a family event. Mike Cacioppo stated he was discriminated against in Myrtle Beach South Carolina when he was 18. He said the special event district and keeping kids under 21 out of Vail Village is unconstitutional. He asked Council to stop this practice. Tjossem said with the restrictions in place, it creates a space for the kids to go "underground" and use fake identification (ID). She wants to know how to lighten the regulations and get to more of a middle ground. Donovan stated since New Year's Eve is on a Saturday, the potential for very large crowds is an issue. She said it was a pretty scary experience in the village in years past. She said local kids stayed out of Vail Village. She supports keeping the regulations in place as this event is on Saturday. Foley asked if the police have to ask for an ID and someone produces a military ID which shows he /she is under 21, can the police make an exception. Kurz said there has been a softening stance in the recent past. He supports continuing the regulations for this year. The third item under the town manager's discussion was an update on the Lionshead Welcome Center by Tom Kassmel, town engineer. Kassmel stated the project has been challenging. Critical components are still needed. Stairs, skier drop -off and elevators will be open on Friday, the opening day of Vail Mountain. He said it looks like the remainder of the building will be open in January, 2012, due to changes and delays. Foley said the street lights on East Lionshead Circle were out, near the Dobson Ice Arena. He didn't know if the lights being out in this area were related to this project. Moffet said staff should notify the committee that worked on this project to show them what the Lionshead Welcome Center looks like completed. Daly wanted an update on what created the delays. Kassmel said they are working with the contractor R.A. Nelson on the changes and delays and how this affected the budget. He stated this was an aggressive schedule and the Welcome Center disign was changed which made a potential delay of a month, as well as other delays. Foley said there should be signs near the Welcome Center showing what it's going to look like. Tjossem asked if the short -term parking drop -off will be open. Kassmel said eleven of the parking spaces to the south will not be open immediately, but other spaces will be available. He said Town Council Meeting Minutes of November 15, 2011 Page 3 23C7CB122 x!.!3!.!4 there could be the potential of moving the fences out farther as well. He said all the short term parking could be open and available by the holidays. Zemler said Timber Ridge, LLC has requested an extension for another 90 days. They have submitted a new set of plans per HUD. They need to find out how this gets moved along through the HUD process. HUD has approved an extension to February, 2012. This process is complicated and they are having difficulty in getting the financial structure in place. The town should know in three weeks if this project will move forward. The fourth item on the agenda was the appointment of Cyrus Buck Allen as Municipal Judge for the Town of Vail, as per Section 7.2 of the Vail Town Charter; the selection of the Municipal Judge is for an additional two years which coincides with the election cycle. Foley made a motion to appoint Cyrus Buck Allen as the Municipal Judge of the Town of Vail for a two year term which ends at the organizational meeting held by the Council after the regular municipal election in November, 2013, and the motion was seconded by Kurz. A vote was taken and the motion passed unanimously, 7 -0. Foley stated the town was fortunate to have Allen as the municipal judge and he does an exceptional job. Tjossem said thank you to Allen for his support of using community service for local non - profits. She said it involves the people who do community service in the community and makes them feel a part of the community. Allen thanked the Council for re- appointing him. He said Vail is exceptional and he is honored to contribute to the vision of the town and the community. The fifth item on the agenda was first reading of Ordinance No. 22, Series of 2011, an ordinance amending Title 11, Sign Regulations, Vail Town Code, pursuant to Section 11- 3-3, Prescribed Regulations Amendment, Vail Town Code, to establish outdoor ski staging signage, and Title 12, Zoning Regulations, Vail Town Code, pursuant to Section 12 -3 -7, Amendment, Vail Town Code, to establish outdoor ski staging as an accessory use in the Commercial Core 1, Lionshead Mixed Use 1, Lionshead Mixed Use 2, Ski Base Recreation and Ski Base Recreation 2 Districts and to establish basket storage as an accessory use in the Commercial Core 1, Commercial Core 2, Commercial Core 3, Lionshead Mixed Use 1, Lionshead Mixed Use 2, Ski Base Recreation and Ski Base Recreation 2 Districts, and setting forth details in regard thereto. George Ruther, Community Development Director, requested the Council table first reading of Ordinance No. 22, to the Council's December 6, 2011, public hearing to allow staff additional time to draft the Council's requested modifications to the proposed ordinance. Town Council Meeting Minutes of November 15, 2011 Page 4 23C7CB122 x!.!3!.!5 Moffet made a motion to table first reading of Ordinance No. 22 to the December 6, 2011, Council meeting and the motion was seconded by Foley. A vote was taken and the motion passed unanimously, 7 -0. The sixth item on the agenda was first reading of Mil Levy Certification Ordinance No. 24, Series 2011. Kathleen Halloran, Budget Manager, said the current information is based on the August information received from Eagle County. Staff will have accurate, updated numbers for the next reading so they can certify to the county by December 15, 2011, which will include the abatement information as well. She said all mil levy assessments must be certified to the County for collection annually and this ordinance authorizes that certification. Rogers made a motion to approve first reading of Ordinance No. 24, Mil Levy Assessments and the motion was seconded by Tjossem. A vote was taken and the motion passed unanimously, 7 -0. The seventh item on the agenda was adjournment. As there was no further business, Foley made a motion to adjourn and the motion was seconded by Moffet. A vote was taken and the motion passed unanimously, 7 -0. The meeting adjourned at 6:40 p.m. Respectfully submitted, Andy Daly, Mayor ATTEST: Lorelei Donaldson, Town Clerk Town Council Meeting Minutes of November 15, 2011 23C7CB122 Page 5 Aq {ZZ Z E-04 Q K � TOWN OF VAI!% VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: December 6, 2011 ITEM /TOPIC: Town Manager Report PRESENTER(S): Various 23CFCB122 K � TOWN OF'VA10 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: December 6, 2011 ITEM /TOPIC: Election Commission Appointment from November 2011 to November 2013. PRESENTER(S): Pam Brandmeyer ATTACHMENTS: Memorandum for Election Commission Appointments 23CFCB122 MEMORANDUM TO: VAIL TOWN COUNCIL FROM: LORELEI DONALDSON, TOWN CLERK DATE: DECEMBER 6, 2011 SUBJECT: APPOINTMENT OF ELECTION COMMISSION Per Section 2.5 of the Town Charter, an election commission shall be appointed by the Vail Town Council in the first December meeting following a regular town election, for a term of two (2) years and shall serve without compensation. The election commission includes the town clerk and two qualified and registered electors of the town. The town clerk shall be chairman. The election commission shall have charge of all activities and duties required of it by statute and this Charter relating to the conduct of elections in the town. In any case where election procedure is in doubt, the election commission shall prescribe the procedure to be followed. I hereby submit the prospective election commission judges for your review and appointment for the next two years, from November, 2011 to November, 2013: Vi Brown 2556 Cortina Lane P.O. Box 547 Vail, CO 81658 Summer Holm 1858 West Gore Creek Drive Vail, CO 81657 23C FCB122 !. !2!. !2 K � TOWN OF VAI!% VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: December 6, 2011 ITEM /TOPIC: Council Task Force Committee Appointments ACTION REQUESTED OF COUNCIL: Discuss and make appointments to the committees for the November 2011 to November 2013 time frame. BACKGROUND: Every two years Council members select or volunteer members, either from Council, staff or other town representatives, to represent the Town of Vail on several committees or task forces. Appointments run concurrent with the election cycle which is every two years. The appointments for each committee or task force will be from November 2011 to November 2013. ATTACHMENTS: Town Council Committee and Task Force List X23 7CB122 Town Council Committee /Task Force Appointments and Representatives TO: Town Council FROM: Pam Brandmeyer DATE: December 6, 2011 RE: Committee /Task Force Appointments This is a list of all committees /task forces to which Council members have been appointed or for which they have volunteered. It is my understanding that all assignments run to the next Regular Municipal Election (November 5, 2013). COMMITTEE /TASK FORCE COUNCIL MEMBER (S) OR REPRESENTATIVES 1. NWCCOG Dick Cleveland — Voting Stan Zemler — alternate (meets every month) 2. NWCCOG Water Quality/ Quantity Committee Chuck Ogilby — Voting (meets quarterly. Chuck also is county -wide representative for the Colorado River Roundtable which meets monthly. He would love to continue to serve if Council wants him to do so.) 3. CAST Dick Cleveland — Voting Stan Zemler (meets five times a year with different locations throughout the state) 4. VRD /Council Subcommittee Kevin Foley Andy Daly Stan Zemler Pam Brandmeyer (meets as needed) 5. Commission on Special Events 6. Bravo! Vail Valley Music Festival Staff: Sybill Navas Margaret Rogers — Voting Staff: Pam Brandmeyer (meets 5 times a year) 7. Channel 5 Vail Valley Community Pam Brandmeyer — Voting Television Board (meets every other month, first Monday, at 4:00 p.m.) 23CFCB122 8. Art in Public Places Board Margaret Rogers — Non - Voting (shows "voting" per ordinance) (meets first Monday of the month) *Although the town code calls out for 1 Town Councilmember to serve on this appointed board of 11, this is in conflict with the town charter which states under Section 8.2 — Composition of Bards and Commissions: "neither the mayor nor any councilman (member) shall serve on any board or commission." 9. Mauri Nottingham Environmental Award Kerry Donovan — Voting (meets as needed) 10. Vail Valley Exchange /Sister Cities Vail Youth Recognition Award 11. Eagle County Regional Transportation Authority (ECO) 12. Ford Park Management Plan Kerry Donovan — Voting (meets as needed) Kevin Foley Margaret Rogers — Alternate (meets quarterly) Kevin Foley Staff: Pam Brandmeyer (meets as needed) 13. TOV Open Space /Charter Committee Kerry Donovan — Voting Susie Tjossem — Alternate Stan Zemler — Voting Tyler Schneidman — PEC member — Voting (meets as needed) 14. Colorado Ski Museum and Ski and Snowboard Hall of Fame Dwight Henninger? - Advisory 15. Betty Ford Alpine Garden Foundation Staff: Pam Brandmeyer — Voting (as of 1/2011) (Would love to have a council member on their Board. The board has been meeting monthly or more. Meeting times are random) 16. VLMDAC Susie Tjossem — Voting Andy Daly — alternate (Meets third Thursday, 8:00 — 11:00 am) (Statutory authority that allows for a Council /board member to be appointed) 17. Vail Child Care Center John Power — Voting member (required by non - profit status) Council approved 07.15.08 23 7CB122 x!.!2!.!3 (Staff: John Power) 18. Donovan Park Pavilion (Meets monthly) Diana Donovan Staff: Pam Brandmeyer (Operator: Donovan Management Co., Laurie Asmussen) (meets as needed) 19. Timber Ridge Affordable Housing Corporation ("TRAHC') Presents annual budget and audit report Town Manager, President Community Development Director Public Works Director Facility Maintenance Manager Finance Director 20. I -70 Transportation Corridor Coalition 21. Visitor Center Sub - Committee 22. Eagle County Open Space Advisory Committee Stan Zemler — Executive Committee Greg Hall Kim Newbury Farrow Hitt Stan Zemler Suzanne Silverthorn Krista Miller RFP to be issued Spring of 2012 Dick Cleveland (meets second Monday of the month) 23. Vail Economic Advisory Council Andy Daly Kim Newbury (meets second Tuesday, 8am to 10 am, monthly) 24. Chamonix Parcel Planning Committee Margaret Rogers Andy Daly (meets as needed) 25. Timber Ridge Redevelopment Advisory Committee Margaret Rogers (meets as needed) 26. Economic Council of Eagle County Margaret Rogers (was meeting monthly current status is uncertain) 23CFCB122 i i2i i4 27. Eagle County Airport Master Planning Committee 28. Town of Vail Housing Authority Kerry Donovan (meets as needed) Voting member, Council discretion (meets 4 th Tuesday at 3:00 p.m.; or more on monthly basis) 23CFCB122 i.!2!.!5 K � TOWN OF VAI!% VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: December 6, 2011 ITEM /TOPIC: CSE Funding Allocations for Special Events in 2012 PRESENTER(S): Jen Bruno, CSE Chair ACTION REQUESTED OF COUNCIL: Approve or modify the Commission on Special Events' suggested funding allocations for 2012 Special Events in Vail BACKGROUND: The CSE has worked collaboratively throughout the last year with the Vail Local Marketing District Advisory Council (VLMDAC) to align their criteria and strategy for special event funding with the VLMD's marketing campaign and to insure a calendar of events that support the "Vail Brand." On November 2nd, the CSE reviewed the 37 responses they received from the RFP which was sent out in August. The entire day was spent interviewing the event producers and listening to their presentations. Each CSE member used the criteria that had been jointly developed by the CSE and the VLMDAC to "grade" each event proposal. The final combined scores were used to rank the events that most successfully met the criteria. On November 16, the CSE met to determine the allocations that are being recommended to the Town Council. Both the strategic memo and the proposed allocations were reviewed at the VLMDAC meeting on November 17th. The VLMDAC members expressed 100% support for both the strategic document and the allocations that were presented. STAFF RECOMMENDATION: Approve the CSE's funding allocations for 2012 Special Events as presented. ATTACHMENTS: CSE Funding Memo 2012 CSE Allocations Worksheet Nov. 2 Gran Fondo Presentation 2012 RFP Vail America Days 23CFCB122 TOWN OF VAIL Commission on Special Events N FN PSBOEVN ; !! 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Clboepr !boe!jt!b!cpn cjobOpo!' to {f oith!cjl f !lef !po!bo!' jcpojdi!spvrf !boe!J.brjbo!(3to\AbrFh!DTF!n f n cf st! cf i0 \4 !d bUd jt !jt !bo!f W odd bUcpvre!dbgjrbMf !po!d f !f of shz!pdd f !VTB!Csp!adjmh!D brdmhf !!boe! busbWcz"Lt!gpn !bspvoe!d f !x psre!x i p!x pvre!i b\d !bo!jorf sf tdjo!g)rrpxjoh!d f !sbd /!Brrisf n bjojoh! gioet !ef rf sn jof e!opULp!cf !bct prmrf re!of df tt bsz!Lp!n bjorbjo!d f !ef tjsf e!td f evrfi!x f sf !brrpcbrf a -!boe! Of !DTF!!x jrtbt I !d f !lax o!Dpvogriup!dpotjef s!beejOpobrigroet!Lp!csjoNd jt!f\4oi. lip! Vbbjrth!!!!!!!!!!!!!!! !!!!!!!!!!!!!!!!!!!!!!!!!!!!!!! DTF!C.voejoh;! °/25- 611 /!Lptbriyoet !sf r of t r f e; !°r61- 111/!U f !DTF!jt !sf r of t Ooh!d bdd f !Dpvogri ! u f !!beejOpobri/46 -61 Vsf r vjsf e!g)s!d jt !f \4 oULp!pddvs!jo!VYbjrii! U jt!n f n p- !brpoh!x jd U f !ipUpO3123!tgf gbril\Af oU!gioejoh!ef gtjpot!n bef !cz!d f !DTF !x bt!gsf tf odf e!Lp!d f !! VYbj"dbriiN bd f Ooh!Ejt L�WBe\4tps7-!CpvogMV`aM EBU!bUd fjs!n f f Ooh!po!Opmf n cf s!28 /!!U f sf !x bt !211 &!! spotf of vt !gpn !brripdd f !V`a,M EBD!n f n cf st !Lp!bggsp\d !boe!sf dpn n f oe!!brrhpdd f !bdOpot !ef tcocf e!i f sfjo /!!! 23CFCB122 i i2i i4 CSE Funding Applications for 2012 Special Events Event Funding Available: $834,000 CSE COMBINED 2012 Funds Grid Avg. Funding Mean Funding 2011 Funds 2012 Funding Event: Producing Entity: Proposed Location: 2012 Dates: Requested: Score Suggested Suggested Received Allocated Event Name W Golden Peak, Mtn Teva Mountain Games Vail Valley Foundation Plaza May 31 -Jun 3 $65,000 669 $50,429 $51,600 $70,000 $60,000 Teva Mountain Games Teva Winter Games Vail Valley Foundation VV, LH and Golden Peak Feb 9 -12 $75,000 664 $55,996 $60,400 $0 $70,000 Teva Winter Games Vail Village, Vail Mtn and Mojo Man Highline Sports and Entertainment LionsHead May 25 -28 $150,000 626 $76,714 $77,400 $0 $75,000 Mojo Man ( +$25K from VLMDAC) Vail Film Festival Colorado Film Institute Various Mar 29 -Apr 1 $100,000 620 $54,429 $53,000 $60,000 $50,000 Vail Film Festival Vail Snow Daze ( earmarked for specific allocation after recap on Feb. Vail Snow Daze Highline Sports and Entertainment Vail Village and LionsHead Dec 3 -9 $100,000 604 $48,429 $50,800 $64,000 $50,000 1) Vail America Days (set aside for Vail America Days RFP: decision on Feb. 1 Vail Village /LionsHead 4 -Jul 600 $58,571 $57,000 $50,000 $50,000 allocation after RFP's) Vail Restaurant Month: ( +$25K from Vail Restaurant Month I Openers Holding Co, LLC Various Sep 17 -Oct 14 $60,000 598 $32,143 $34,000 $45,000 $30,000 VLMDAC) The America Cup, International Fly The America Cup, International Fly Headquarters in Vail, Local The America Cup, International Fly Fish ing Tournament Fishing Tournament, LLC Rivers Sep 20 -23 $7,500 598 $6,143 $6,100 $5,000 $5,000 Fishing Tournament Vail Holidaze ( earmarked for specific Vail Holidaze Highline Sports and Entertainment Vail Village and LionsHead Dec 17- 25,.31 $100,000 592 $53,286 $50,600. $64,000 $50,000 allocation after recap on Feb. 1) Vail Lacrosse Shootout Colorado Lacrosse Promotions Ford Park Jun 30 -Jul 8 $20,000 591 $10,571 $10,200 $10,000 $10,000 Vail Lacrosse Shootout Gourmet on Gore Highline Sports and Entertainment Vail Village Sep 1 -3 .$75,000 585 $53,429 $55,000. $60,000 $55,000 Gourmet on Gore Jun 17 -Sep 16 Vail Farmers Market Meadow Drive Partnership Meadow. Drive (14 Sundays) $44,000 580 $40,857 $40,800 $44,000 $34,000 Vail Farmers Market Kick It 3v3 Soccer Tournament Team Championships. International Ford Park Ju127 -29 $40,000 573 $29,286 $32,000 $35,000 $35,000 Kick It 3v3 Soccer Tournament Vail Kids Adventure Race Grand Traverse Adventures, Inc Vail Village, Vail Mountain Aug 10 -12 $5,000 563 $5,000 $5,000 $5,000 $5,000 Vail Kids Adventure Race Ford Amphitheater + 2nd Aug 17 -19 Vail Soul Music Fest Legacy Entertainment, Inc. stage TED (or Aug 10 -12) $80,000 560 $45,714 $45,000 $50,000 $45,000 Vail Soul Music Fest Taste of Vail (Taste of Vail IVarious (Apr 5 -7 $50,000 554 $20,000 $21,000 $20,0001 $20,0001Taste of Vail Vail Oktoberfest Highline Sports and Entertainment Vail Village and LionsHead Sep 7 -9, 14 -16 $85,000 543 $32,857 $36,000 $55,000 $50,000 Vail Oktoberfest Spring Back to Vail Highline Sports and Entertainment Vail Village and LionsHead Apr 9 -15 $100,000 542 $34,314 $34,040. $45,000 $34,000 Spring Back to Vail Colorado Grand Finish Line and LionsHead Mall and Vail Colorado Grand Finish Line and Concours The Colorado Grand Square @ Arrabelle Sep 14 -15 $5,000 541 $2,214 $2,100. $2,000 $2,000 Concours Living at Your Peak, An Interactive Health and Wellness Experience Living at Your Peak, An Interactive Cascade Resort +Vail (recommend TOV Council funding of Health and Wellness Experience Vail Symposium Hotels Sep 15 -16 $50,000 539 $2,571 $1,600. $0 $0 $25,000) Rocky /Central 13 Junior Ski Rocky /Central 13 Junior Ski Championships Ski and Snowboard Club Vail Golden Peak Mar 3 -10 $2,500 539 $2,071 $2,200 $0 $2,000 Championships LionsHead Mall and Vail 17- Aug 11 LionsHead Family Fun Club (extend to LionsHead Family Fun Club Blue Creek Productions Square @Arrabelle (6 Saturdays) $16,800 517 $14,971 $14,760 $14,000 $20,00j 10 Saturdays /dates TED) RMUSSSA Softball Tournament Vail Valley Softball Club, LLC Ford Park Sep 1 -3 $3,527 506 $3,751 $3,451 $7,000 $3,500 RMUSSSA Softball Tournament Vail Valley Cup Soccer All Vail fields, plus other Tournament Vail Valley Soccer Club Eagle Cty. Oct 6 -7 $4,200 503 $1,929 $2,100. $0 $2,000 Vail Valley Cup Soccer Tournament LionsHead Mall and Vail Vail Arts Festival Eagle Valley Events Square @ Arrabelle June 22 -24 $15,000 486 $9,286 $10,400 $12,000 $10,000 Vail Arts Festival 12/6/2011 6-2-1 12/6/2011 6 -2 -2 Gran Fondo World: Vail ( request Gran Fondo World: Vail Star Events USA, LLC Start/Finish /Expo in Vail Aug 18 -19 OR 25 -26 $50,000 480 $10,500 $7,000 $0 $14,500 balance from TOV Council) Pink Vail Vail Valley Medical Center Vail Mountain 3 -Mar $25,000 469 $6,429 $5,000 $0 $0 Pink Vail Continental Event and Sports Sep 7 -9 Divas Half Marathon (Received Divas Half Marathon Management Various (race on Sunday) $75,000 463 $2,143 $1,000 $0 $0 $7,000+ from PSFG in 2011) Vail BBQ Festival Highline Sports. and Entertainment Vail Village June 9 -10 OR 16 -17 $75,000 442 $2,857 $0 $0 $0 Vail BBQ Festival Vail BBQ Vail Chamber and Business Association Vail Village Jun 29 -Jul 1 $20,000 435 $17,833 $11,750 $20,000 $0 Vail BBQ (backto one day event ?) Vail Automotive Classic Vail Valley Concours, LLC Vail Village 9 -Sep $3,350 433 $1,143 $1,000. $0 $1,000 Vail Automotive Classic May 15 -Jun 19 Vail Whitewater Kayak Demos Alpine Kayak. Vail Whitewater Park (6 Tuesdays) $3,000 393 $2,214 $2,100 $2,000 $2,000 Vail Whitewater Kayak Demos Carnivail Highline Sports and Entertainment (Vail Village Feb 19 -21 $30,000 387 $2,714 $2,800 $8,0001 4Carnivail Vail Sidewalk Sale (2011 funds from Vail Sidewalk Sale Vail Chamber and Business Association Various Aug 10 -12 $5,000 371 $833 $250. $3,000 $0 TOV Econ Dev. Budget) LionsHead Mall and Vail South ofthe Border Fiesta Vail Chamber and Business Association Square @ Arrabelle 9 -Jun $10,000 365 $833 $0 $10,000 $0 South ofthe Border Fiesta Women's Empowerment Workshop Envision. Bel ieve.Create Foundation Vail Racquet Club Sep 13 -16 $15,000 333 $0 $0 $0 $0 Women's Empowerment Workshop IFSC World Cup Climbing *allocated by TOV Council May 31 -Jun 3 $45,000 $45,000 $45,000 $45,000 IFSC World Cup Climbing TOTAL: 1 81.624.8771 5840.318 5790.451 5834.000 12/6/2011 6 -2 -2 3n Fondo Vail ation to the Commission on Special Events emoting the Vail Brand n Fondo " means "Big Ride" in Italian and is a great Italian Cyclin lition i Fondo is NOT a race: it is a mass participation bicycling event sts of all abilities �bration of Food, Community, Culture &Cycling its include pre- and post -ride parties, Expo /Festival, VIP experi & prizes for the athletes, and a true cycling experience for every ate event character with entertainment and fun for athletes and tl lies in addition, attracting media and sponsor attention. i Fondo's participants are similar to downhill skiing enthusiasts il .ion for the sport and their willingness to spend to pursue their ac emoting the Vail Brand 'ondo demographics: sale - 35% female years old lion: Aege degree ie annual income: 100- 140,000 affinity to European and lifestyle attention to high -end G ran Fon do Wbrld 2012 City Participants Date Nation Event C ape Torn 38,000 March c Ie Tour San Diego 3,000 April USA Gran Fond Saint Tr opez 1,600 April F IAA Gran Fond Nove Col I i 14,000 May ITA Nove Col I i Bad I lei nkir c 2500 May AUT K6 r nt en HE Cortina d'Ampezzo 2,000 J u rye ITA Gran Fore Beverly Hills 2,500 J u rye USA Gran l o n Angeles Al p e d ` H u ez 8 July Fes, La Marmot Philadelphia X 000 July LISA Gran Fond Vail 1 1 000 August USA Gran Fond Porto C e rvo 1 i 500 Septernber ITA Pran Fond Miami 2, 500 Kove ni tier I. & Fond products gate in 3 -5 events per year sitive Economic Impact �. Overall percentage of participants that came from outside city as recorded in San Diego, Los Angeles and Philadelph! percentage is estimated to be much higher) %. Percentage of International participants Average number of nights booked per rider from outside the D.00. Average amount of dollars spent per participant during i Fondo USA weekend on items not related to the event itse J, hotel, etc.) sitive Economic Impact mated Growth Potential historical growth of Gran Fondo USA is always important to 3.rstanding the potential number of participants that a new e� reach: Our forecast for the Gran Fondo in Vail: Year ,icipants 2012 1,000 2013 2,000 2014 3,000 forecast is derived from historical data collected at each Grp do USA event Nationwide. These stats help forecast the fUtL comic impact of hundreds of thousands of dollars for a host i will be both immediate as well as Iona lastina bV aromotina 1t;I CIYII ly Onsorship ndo San Diego 1 2009 1,200 participants edition 2010 3,000 participants tion 2011 3,000 participants ndo Philadelphia 1 2010 1,400 participants edition 2011 1,500 participants ndo Los Angeles 1 2011 1,300 participants ndo Miami gni 1 1 xnn nartirinantcz L f IT AK L YT- onsorship Co i.rixl,[ c; e4 r - i . I FUN1201 /.flit i Fondo USA brings due sponsor brands to Vail Ming further opportunities e than a race, Gran Fondo will consist of VIP ctions, Expo /Festival and ir hospitality opportunities US cycling market has an Hated 30 million eational cyclists, 3 million hom are avid participants TAL11A /* MEMM Trods r r ak a r 0V J r iYra La O STIGLION DRL U L �I+LF'ST tLC I M0 r ak a r 0V J r iYra La O perience and Qualifications Fondo Vail will be organized by Gran Fondo USA, a professional company iternational group known as Star Events SARL and based in Monte Carlo. Fondo USA was the first organization to bring the Gran Fondo from Italy tc Since then Gran Fondo has become the fastest growing trend in cycling wit Fferent organizations now hosting Gran Fondos in the US Fondo Vail's local Race Director will be Independent Endurance Sports wr ,hed the hugely successful Denver Triathlon last year. IES will be responsit - hnical aspects of the event, and will be fully supported by the US manager Fondo USA, with the support of some specialists from Europe. =vents is an International event company with more than 30 events in their )lio in triathlon, cycling and running, that can guarantee a huge Internationa lity to the event gust 18 /19, 2012 ;kend before the ogue for the US Pro ling Challenge ideal way ck off an immensely ilar cycling week in )rado �ntial discussions may be for the proceeding kend of the 25th and 1 ■ ourage cyclists to come ha Gran Fnnrin and ctav Ar � 1 4W R I L -, c LOW I - mmunity epitomes the essence of cycling world through ade and attitude ally tied to the World imunity through media and ,- national platforms rity aspect supporting a I program such as S.O.S lal aspect involving local munity through 1cipating and volunteering dents, local sports clubs, ors) W ir- I's Sense of Community actives of Gran Fondo Vail :rage the "American series" of Gran Fondo events to markel re thousands of cyclists to the new world of the Gran Fondo e local bike shops a platform to increase their sales and inte more customers mote cycling as an instrument for better living sport local Charity through event fundraising janize related promotional events that celebrate the influence ing on American life. sport the promotion of Vail through all Gran Fondo activities nse of Community "ILM rowN of vain 75 South Frontage Road West Commission on Special Events Vail, Colorado 81657 970.477.3551 vailgov.com 970.479.2157 fax I I ! 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Upx o!pdV bjr1186!T /!GEporbhf !Se /- !VVbjr+iDP !92768! t of dibrfi\Af od A \Abirhpv ✓ dpn ! I Rvbftjoh!bggobqpot !x jrrfcf !sf \yf x f e!cz!d f !DTF!bdd f js!sf hvrbs!n pod re!n f f yoh!po! X f eof t ebz -!Gf csvbsz!2- !3123/!! UPV\fDTF! !!!!!!! !!!!!!!!!!!!!!!!!!!!!!!!!!!!!!! IWSjrhBn f Idb!Ebzt !3123!SGQ ,!Hvjef rjof t !boe!Bggrjdbypo! ! Qbhf !7!pd7! 23CFCB122 !.!5!.!7 TOWN OF VAIL " Commission on Special Events Bubdi n f odB;! TQFD.BMFVTOU!SBU.DH !HS.E! I I I FV\FOU!OB N F; ! .................... ............................... I I EBUFT ;! ........................... Io/& ABNU /!SFRVFTUFE;! Of x !Fwf od ..... IFyjt yoh!FW od ....... -!jdzf t - !$!pdzf bst ....... ! I Ui f !f wf odjt ; !)di f dl !bmhj bdbggre *! I Ef t yobgpo! !QbsydjgbLpsz! !Bn cjf od ...... IIDpn n voju?I I I DSJJFSZ ! U:B UJ DH!! .21 *! Epf t !d f !f 4 odi b\d !d f !qpLf oybrfLp; ! I .bdsf bt f !sppn !ojhi d !)Tdpsf !d jt !jd n !gpn 2.211 ! Cf of jdrpdbrl$d t Lbvdbod ! I Tyn vrbd !Sf LbjrhTbrht ! ! Contribute to Vail's sense of community! I Qspn pd !WjLps! odyp!Sf also! I Nf 4 sbhjoh! V\Ihnaf ; ! ! I px ! hsf bdjt ! u f ! qpd oybrhp! buEbdd t qpot pst i jqt ! boe!n f ejb!f yqpt vsf -!d f I cz!jodsf btjoh!d f !jn gbddpdd f !DTF!gioet @ ! ! "Vail Brand" Compatibility:!I px !x f rriepf t !jdboo!x ith the VLMD's N bd f yoh!Tubd hz!boe!n f f dd f !t Lboebset !!of the "Vail Brand ? "! ! Hspx d !QpLf ogbrn!I px !cjh!dbo!jdcf dpn f ()( jrdjdcf !boovbr@ ! Ujn joh; !!I px !x f Mepf t !jddpoL�cvd !Lp!b!cbriaodf e!boovbrtdbrhoebs!pd f Vf Old a> ! Qspevdf s!Rvb"dbypot ; !!Ep!d f z!i bvi !d f !bcj*!Lp!gspevdf !bo!f vi od compatible with the image of Vail as a "world class" resort ?! ! UPUBNITDPSF;! I I DTF!Nf n cf s!,bjybrfi;!' !!! %Bn pvodpdg✓oejoh!t vhhf t Lf e;! ............ ! BUUBDI N FOU!B;!DsjLf jb!g)s!bnpdbypo!pdt of djbrti wf odgioet ! I 23CVCB122 Sf vyt f e!Kvrn!8- !3122! 10/1VAi.- Like nothing on earth.' "B ubdi n f odC "! 3123!Sf r of t UgDdC�pgpt brit Tqf I b fFW od0spevdf st ! V\bj rtCsboe!Cbdl hspvoe! Vail's brand recognition primarily as a ski and snowboard destination in the X j oaf s! FVrmgpo!pdd f !t vn o f s!cvtj of t t F\Aprmgpo!pdd f !zf bdspvoe!csboe!! ! Sf I sf odf !Lp!i j hi !of dgspn pd s!t dpsf -!hvf t dtf sgdf !bt of dd VVrbaju!cpd !po. n pva� o!boe!j o. Lpx o! V\bj rtCsboe!Cptj y po! —!X j oaf s! Cps�gbt tj pobd !boe!ef ej dxf e!t I j f st -!V\4 rtN pva� o!j t !d f !qsf I ssf e!t I j !sf t psdgDs!x i pn t I jj oh!sf qsf t f orb !bo!f rfin f odu f ygsf t tj po!pdgf st pobrtbdi jf W n f odboe!gf st pobrh challenge, whether it's the singularity of man against nature, or the Esprit d' Corps of cf rpohj oh!Lp!bo!f rN !chac /! Because of mother nature's generosity in snow and terrain, coupled with the vision j of f sf odj o!u f !t 41 dpdVViil's founders, and the modern day commitment to excellence in bnibt of dpi !p jpgf dxjpo -! 4 rtcbo!dsf ej crz!rbz!dr4 n !Lp!cfj oh!bo!f yqf If odf !rji f !opd j oh! po!f b9 i /! V\bj rtCsboe!Cptj y po! —!Tv n n f s! Cps�gbt tj pobd !n pvoo o!LEM rfist !boe!pvLepps!be\Af ouisf st 4 rtjo!t vn n f s!j t !d f ! qsf gf ssf e!ef t yobypo!gDs!d pt f !x i pn !d f !n pva� of !sf qsf t odbo!f rfin f odA ygsf t tj po!pd qi ztjdbrdfn pypobrtboe!dvrcvdDNLhju /! Because of mother nature's generosity, coupled with the unique passion inherent in the spirit of Vail's fpvoef st - !boe!d f !n pef so!ebz!dpn n voj u'!dpn n j Ln f oULp!f ydf rrfiodf !j o!brrh bt of dpi -!V\4 ftbo!dsf ej cre!rbz!d n !Lp!cf j oh!bo!f yqf If odf !0 f !opd j oh!po!f b9 i /! Ubhrj ; !V\bj rtM I f !opd j oh!po!f bsd /! Tqf I brtF\Af od— !Qspevdf s!Sf r vj sf n f od ! Ui f!Dpn njttjpo !po!TgflbrtF\Afod!boe!df! 44JN datNbd frjoh!EjtofddBevgtps?! Dpvodj dbsf !t f bsdi j oh!g:)s!t of l brtf \Af odbhf of f t ! Lp!f yf dvd !f \Af od !j o!V\N rfu bolt vggpscl cpd !d f !x j oaf s!boe!t vn n f s!gptj ypof !pdd f !csboe /!! 23CFCB122 TOWN Q F VA IL 0 ) 2012 Request Proposals: Attachment C Commission on Guidelines for Post -event Recaps for Special Events All Events Receiving Public Funding: A post -event recap is required from all events receiving Town of Vail funding or in -kind sponsorship. Please schedule a presentation to the Commission on Special Events within 60 days of the close of your event. This presentation should be accompanied by a written, post -event follow -up document which shall include: 1. An overview outlining the event's strengths and weaknesses: specifically, what went well and what measures could be taken to improve the event. 2. An event budget showing actual profit and loss numbers and how the funding was utilized. Please separate the in -kind support from cash revenues. 3. *Estimated results including the following information, per the CSE Criteria as described in the RFP: a. Attendance numbers and demographic profile: i. Estimated attendance. If your event is non - ticketed, please describe what method you used to estimate the numbers of attendees. ii. What percentage of people came to Vail specifically for your event? What percentage of people has attended the event in previous years? iii. Where did attendees come from: local, regional, out of state, international? iv. Average age and income bracket of attendees. b. Estimated spending by event attendees: i. Lodging: Please include an explanation as to how participants and /or attendees were directed to book lodging. 1. What percent of attendees stayed in the Town of Vail? 2. Average amount spent on lodging per day? 3. Estimated number of room nights booked in association with your event. ii. Dining iii. Shopping iv. Other Activities c. Visitor Intent to Return and Satisfaction Ratings: Would you come back? Was if fun? d. Estimated Return on Investment (ROI) to the Town of Vail: Specifically, how much additional spending within the Town of Vail was generated by the event? What is the ratio of increased revenue to the amount of funding received? How much additional sales tax revenue generated by the event accrued to the Town of Vail? (Town of Vail sales tax is 4 %). *If you received an allocation of $10,000 or more, independent survey data corroborating your results is required. A sample survey template is attached for your reference, and may be adapted to be specific to your event. 4. A detailed overview of the marketing that was implemented to promote the event. 5. Potential for growth and the development of sponsorships and media exposure. 6. Did the event impact Vail's "Sense of Community "? 7. In light of the Vail Town Council's commitment to a sustainable environment, please describe any and all measures that were taken to produce the event in as "green" and environmentally friendly manner as possible. Please submit your event re -cap electronically to the Special Events Coordinator at specialevents(a)vailaov.com not later th 2 6ffRH9 2 Wednesday prior to your presentation. K � TOWN OF'VA10 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: December 6, 2011 ITEM /TOPIC: Second reading of Ordinance No. 24, Series 2011 Mil Levy Certification PRESENTER(S): Kathleen Halloran ACTION REQUESTED OF COUNCIL: Approve or approve with amendment Ordinance No. 24, Series 2011 upon second reading BACKGROUND: Mil levy assessments must be certified to the County by December 15. This ordinance authorizes certification STAFF RECOMMENDATION: Approve or approve with amendments Ordinance No. 24, Series 2011 upon second reading ATTACHMENTS: Ord. 24 Mil Levy Certification 23CFCB122 Memorandum To: Town Council From: Judy Camp Kathleen Halloran Date: November 30, 2011 Subject: Mil Levy Ordinance You will be asked to approve the attached mil levy ordinance upon second reading on Tuesday evening. This ordinance authorizes the collection of property taxes in 2012 based upon 2011 assessed valuations of property within the town's boundaries. Eagle County i5 responsible for assessing values -anti far collecting property taxes on our behalf. The town is required by Colorado state law to certify the mil levy by December 15 of each year. The attached ordinance has been updated from the first reading to reflect revised assessed valuations from the county. The property tax authorized by the attached ordinance will generate approximately $4.1 million in revenue in 2012, representing approximately 8% of the town's total revenue, 23CFCB122 ORDINANCE, NO. 24 SERIES OF 2011 AN ORDINANCE PROVIDING FOR THE LEVY ASSESSMENT AND COLLECTION OF TOWN AD VALOREM PROPERTY TAXES DUE FOR THE 2011 TAX YEAR AND PAYABLE IN THE 2012 FISCAL YEAR. W11FREAS, it is necessary for the `Down Council to provide for the levy, assessment and collection of 'Down ad valorem property taxes due for the 2011 year and payable in the 2012 fiscal year. NOW. THEREFORE, be it ordained by the Town Council of the Town of Vail, Colorado, that: 1. For the purpose of defraying part of the operating and capital expenses of the Town of Vail. Colorado, during its 2012 fiscal year, the "Down Council hereby levies a property tax of 4.74 mills upon each dollar of the total assessed valuation of $856,052,080 for the 2011 tax year of all taxable property within the 'Town, which will result in a gross tax levy of $4.057,451 calculated as follows: Base mill levy 4.690 $4,014,884 !Abatement levy .050 42.567 'Dotal mill levy _ 4,740 �4 (J5 I Said assessment shall be duly made by the County of Eagle, State of Colorado, as directed by the Colorado Revised Statutes (1973 as amended), and as otherwise required by law. If any part, section, subsection, sentence, clause or phrase of this ordinance is fbr any reason held to be invalid, such decision shall not affect the validity of the remaining portions of this ordinance; and the Town Council hereby declares it would have passed this ordinance, and each part, section, subsection, sentence, clause or phrase thereof, regardless of the fact that any one or more parts, sections, subsections, sentences, clauses or phrases be declared invalid. 3. The Town Council hereby finds, determines, and declares that this ordinance is necessary and proper for the health, safety, and welfare of the Town of' Vail and the inhabitants thereof. 4. The repeal or the repeal and reenacimcnt of any provision of the Municipal Code of the Town of Vail as provided in this Ordinance sha not affect any right which has accrued, Ordinance 24, Series of 2011 23C7CB122 x!.!2!.!3 any duty imposed, any violation that occurred prior to the effective date hereof any prosecution commenced, nor any other action or proceedings as commenced under or by virtue of the provision repealed or repealed and reenacted. The repeal of any provision hereby shall not revive any provision or any ordinance previously repealed or superseded unless expressly stated herein. 5. All bylaws. orders, resolutions, and ordinances, or parts thereof, inconsistent herewith are repealed to the extent only of such inconsistency_ This repealer shall not be construed to revise any bylaw, order, resolution, or ordinance, or part thereof, theretofore repealed. INTRODUCED, READ ON FIRST READING, APPROVED AND ORDERER PUBLISHED ONCE IN FIJLL, this 15th day of November, 2011. A public hearing shall be held hereon at 6 P,M. on the 6th day of December, 2011, at the regular meeting of the 'Town Council of the Town of Vail, Colorado, in the Municipal Bu1Wing of the Town. Andrew P. Daly, Mayor ATTEST: Lorelei Ionaldson, Town Clerk REAL] AND APPROVED ON SECOND READING AND ORDERED PUBLISHED IN FUI,L this 6th day of December 2011. Andrew P. Daly, Mayor ATTEST: Lorelei Donaldson, Town Clerk Ordinance 24, 5evies of 2011 23CFCB122 i i2i i4 K � TOWN OF VAI!% VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: December 6, 2011 ITEM /TOPIC: First reading of Ordinance No. 26, Series 2011, and ordinance making adjustments to the Town of Vail General Fund, Capital Projects Fund, Real Estate Transfer Tax Fund, Heavy Equipment Fund, Health Insurance Fund and Conference Center Fund. PRESENTER(S): Kathleen Halloran ACTION REQUESTED OF COUNCIL: Approve or approve with amendments upon first reading Ordinance No. 26, Series 2011 BACKGROUND: Provided in attached memo STAFF RECOMMENDATION: Approve or approve with amendments upon first reading Ordinance No. 26, Series 2011 ATTACHMENTS: 3rd Supp 23 7CB122 TOWN OF UP;! ! V\bjrtUpx o!Dpvodjrii GSPN;! gobodf !Ef gbsn f od 11 EBUF;!! Op\Af n cf s!41- !3122! TVCWDU;! 3122!Cvehf dBn f oen f od6!Psejobodf !Op /!37 -!Tf If t !3122! J! TVN N BSZ!! Memorandum Trbggjt !sf r of t yoh!bggsp\Ab#dP sejobodf !Op /!37!vgpo!gst Usf bejoh -!d f !d jse!cvehf d t vggrfin f orbrtbggspqlbypo!d jt !zf bs/! X! EJf DVTT P O! Bdspt t !brOpoet -!d jt !t vggrfin f orbrt# r of t dxjirllbeWt dd f ! cvehf ULp!sf gfndd 924- 667!pd beejypobrW \Af ovf !boe!gspgpt f t !bo!jodsf bt f !pd °/87: - 365!Lp!f yqf oejuisf t /!!Ui f !gioe! t LbLf n f od !bsf !brfip!bubdi f e/! 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Ps=jobodf !Op /!37 -!Tf If t !pd3122! 23CFCB122 !. !2!. !27 K � TOWN OF'VA10 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: December 6, 2011 ITEM /TOPIC: First reading of Ordinance No. 25, Series of 2011, an ordinance amending Chapter 12 -15, Gross Residential Floor Area, Vail Town Code, pursuant to Section 12 -3 -7, Amendment, Vail Town Code, related to the calculation of gross residential floor area (GRFA) when the basement level of a structure includes a garage or employee housing unit (EHU) in the Hillside Residential, Single - Family Residential, Two - Family Residential, Two - Family Primary/Secondary Residential, Residential Cluster, Low Density Multiple - Family, Medium Density Multiple - Family, High Density Multiple - Family, and Housing Districts, and setting forth details in regard thereto. (PEC110043) PRESENTER(S): Bill Gibson, Community Development Department ACTION REQUESTED OF COUNCIL: The Vail Town Council shall approve, approve with modifications, or deny Ordinance No. 25, Series of 2011, on first reading. BACKGROUND: On October 24, 2011, the Planning and Environmental Commission forwarded a recommendation of approval to the Vail Town Council for amendments to the Vail Town Code to allow the basement, garage, and employee housing unit (EHU) deductions from the gross residential floor area (GRFA) calculations to be applied to the entirety of the lowest level of a residential structure. Currently, the GRFA basement deduction is only applied to those portions of the lowest level not otherwise deducted as a garage or EHU. The purpose of the proposed amendments is to create consistency and equity in the calculation of GRFA. Without these amendments houses with garages or EHU located on the basement level will continue to be allowed less floor area than houses with the same garage or EHU located on an upper level. STAFF RECOMMENDATION: The Planning and Environmental Commission recommends approval of Ordinance No. 25, Series of 2011, on first reading. ATTACHMENTS: Town Council memo Ordinance No. 25 PEC memo 10/24/11 PEC results 10/24/11 23CFCB122 0 ) TOWN OF VAIL ' TO: Vail Town Council FROM: Community Development Department DATE: December 6, 2011 Memorandum SUBJECT: Ordinance No. 25, Series of 2011, an ordinance amending Chapter 12 -15, Gross Residential Floor Area, Vail Town Code, pursuant to Section 12 -3 -7, Amendment, Vail Town Code, related to the calculation of gross residential floor (GRFA) when the basement level of a structure includes a garage or employee housing unit (EHU) in the Hillside Residential, Single - Family Residential, Two - Family Residential, Two - Family Primary/Secondary Residential, Residential Cluster, Low Density Multiple - Family, Medium Density Multiple - Family, High Density Multiple - Family, and Housing Districts, and setting forth details in regard thereto. (PEC110043) Applicant: Town of Vail Planner: Bill Gibson I. SUMMARY First reading of Ordinance No. 25, Series of 2011, an ordinance amending the gross residential floor area (GRFA) calculation methods in the residential zone districts when the basement level of a structure includes a garage or employee housing unit (EHU). On October 24, 2011, Planning and Environmental Commission forwarded a recommendation of approval to the Vail Town Council for the proposed amendments by a vote of 6 -1 -0 (Cartin opposed). II. DESCRIPTION OF THE REQUEST The proposed amendments to the Vail Town Code will allow the basement, garage, and employee housing unit (EHU) deductions from the gross residential floor area (GRFA) calculations to be applied to the entirety of the lowest level of a residential structure. Currently, the GRFA basement deduction is only applied to those portions of the lowest level not otherwise deducted as a garage or EHU. The purpose of the proposed amendments is to create consistency and equity in the calculation of GRFA. Without these amendments houses with garages or EHU located 23 7CB122 !. !2!. !2 on the basement level will continue to be allowed less floor area than houses with the same garage or EHU located on an upper level. On October 24, 2011, Planning and Environmental Commission forwarded a recommendation of approval to the Vail Town Council for the proposed amendments by a vote of 6 -1 -0 ( Cartin opposed). Commissioner Cartin did not support applying more than one GRFA deduction to the same physical floor area. III. ACTION REQUESTED OF THE COUNCIL The Vail Town Council shall approve, approve with modifications, or deny Ordinance No. 25, Series of 2011, on first reading. IV. RECOMMENDATION On October 24, 2011, the Planning and Environmental Commission forwarded a recommendation of approval to the Vail Town Council for the proposed amendments. Should the Vail Town Council choose to approve this ordinance on first reading; the Planning and Environmental Commission recommends the Council pass the following motion: "The Vail Town Council approves Ordinance No. 25, Series of 2011, an ordinance amending Chapter 12 -15, Gross Residential Floor Area, Vail Town Code, pursuant to Section 12 -3 -7, Amendment, Vail Town Code, related to the calculation of gross residential floor area on the lowest level of a structure that includes a garage or employee housing unit (EHU) in the Hillside Residential, Single- Family Residential, Two - Family Residential, Two - Family Primary /Secondary Residential, Residential Cluster, Low Density Multiple- Family, Medium Density Multiple- Family, High Density Multiple- Family, and Housing Districts, and setting forth details in regard thereto." Should the Vail Town Council choose to approve this ordinance, the Planning and Environmental Commission recommends the Vail Town Council makes the following findings: "Based upon the review of the criteria outlined in Section V of Staff's October 24, 2011, memorandum to the Planning and Environmental Commission, and the evidence and testimony presented, the Vail Town Council finds. 1. That the amendment is consistent with the applicable elements of the adopted goals, objectives and policies outlined in the Vail comprehensive plan and is compatible with the development objectives of the town, and 2. That the amendment furthers the general and specific purposes of the zoning regulations, and Town of Vail Page 2 23(�(Ii122 !.!2!.!3 3. That the amendment promotes the health, safety, morals, and general welfare of the town and promotes the coordinated and harmonious development of the town in a manner that conserves and enhances its natural environment and its established character as a resort and residential community of the highest quality. " VI. ATTACHMENTS A. Ordinance No. 25, Series of 2011 B. Planning and Environmental Commission Memo Dated 10/24/11 C. Planning and Environmental Commission Meeting Results from 10/24/11 Town of Vail Page 3 231VCII122 !.!2!.!4 ORDINANCE NO. 25 Series of 2011 AN ORDINANCE AMENDING CHAPTER 12 -15, GROSS RESIDENTIAL FLOOR AREA, VAIL TOWN CODE, PURSUANT TO SECTION 12 -3 -7, AMENDMENT, VAIL TOWN CODE, RELATED TO THE CALCULATION OF GROSS RESIDENTIAL FLOOR AREA (GRFA) WHEN THE BASEMENT LEVEL OF A STRUCTURE INCLUDES A GARAGE OR EMPLOYEE HOUSING UNIT (EHU) IN THE HILLSIDE RESIDENTIAL, SINGLE - FAMILY RESIDENTIAL, TWO- FAMILY RESIDENTIAL, AND TWO- FAMILY PRIMARY /SECONDARY RESIDENTIAL, RESIDENTIAL CLUSTER, LOW DENSITY MULTIPLE - FAMILY, MEDIUM DENSITY RESIDENTIAL, HIGH DENSITY MULTIPLE - FAMILY, AND HOUSING DISTRICTS AND SETTING FORTH DETAILS IN REGARD THERETO. WHEREAS, the Town of Vail (the "Town "), in the County of Eagle and State of Colorado is a home rule municipal corporation duly organized and existing under the laws of the State of Colorado and the Town Charter (the "Charter"); and, WHEREAS, the members of the Vail Town Council of the Town (the "Council') have been duly elected and qualified; and, WHEREAS, the purpose of the proposed amendments is to create consistency and equity in the calculation of gross residential floor area between residential dwellings with, and residential dwellings without, garages or employee housing units on the lowest level of the structure; and, WHEREAS, the Planning and Environmental Commission (the "PEC ") of the Town of Vail has held public hearings on the proposed amendments in accordance with the provisions of the Vail Town Code; and, WHEREAS, the Planning and Environmental Commission of the Town of Vail recommended approval of these amendments at its October 24, 2011 public hearing, and has submitted its recommendation to the Vail Town Council; and, WHEREAS, the Council finds that the proposed amendments are consistent with the applicable elements of the adopted goals, objectives and policies outlined in the Vail Comprehensive Plan and are compatible with the development objectives of the Town; and, WHEREAS, the Council finds that the proposed amendments further the general and specific purposes of Title 12, Zoning Regulations, Vail Town Code; and, WHEREAS, the Council finds that the proposed amendments promote the health, safety, morals, and general welfare of the Town and promote the coordinated Ordinance No. 25, Series 2011 1 23 7CB122 i i3i i2 and harmonious development of the Town in a manner that conserves and enhances its natural environment and its established character as a resort and residential community of the highest quality. NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN OF VAIL, COLORADO, THAT: Section 1. Section 12- 15- 3 -A -1, Definitions Enumerated, Vail Town Code, (in part) is hereby amended as follows (text to be deleted is in stFikethFe unh text that is to be added is bold, and sections of text that are not amended have been omitted): a. GRFA shall be calculated by measuring the total square footage of a building as set forth in the definition above. Excluded areas as set forth herein, shall then each be deducted from the total square footage. Section 2. Section 12- 15- 3 -A -1, Definitions Enumerated, Vail Town Code, (in part) is hereby amended as follows (text to be deleted is in strikethro inh text that is to be added is bold, and sections of text that are not amended have been omitted): (6) Basements: On the lowest level of a structure, the total percentage of all exterior wall surfaces of the structure as a whole (interior party walls are not considered exterior walls for the purposes of this section) that are unexposed and below existing or finished grade, whichever is more restrictive, shall be the percentage of the horizontal area of the lowest level deducted from the GRFA calculations. The percentage deduction calculations shall be rounded to nearest whole percent. The lowest levelLs exterior wall surface area shall be measured from the finished floor elevation of that level to the underside of the structural floor members of the floor /ceiling assembly above. For the purposes of these calculations, retaining walls and site walls shall not be considered part of the lowest levelLs exterior walls. The deduction shall be applied to all horizontal areas on the lowest level of a structure, including garages and employee housing units also deducted from the calculation of GRFA elsewhere in this title; but the deduction does not apply to any crawlspace or attic. Section 3. Section Section 12- 15- 3 -B -1, Definitions Enumerated, Vail Town Code, (in part) is hereby amended as follows (text to be deleted is in strikethre text that is to be added is bold, and sections of text that are not amended have been omitted): a. GRFA shall be calculated by measuring the total square footage of a building as set forth in the definition above. Excluded areas as set forth herein, shall then Ordinance No. 25, Series 2011 2 23 7CB122 i i3i i3 each be deducted from the total square footage. Section 4. Section Section 12- 15- 3 -B -1, Definitions Enumerated, Vail Town Code, (in part) is hereby amended as follows (text to be deleted is in c +riUo +hrni inh text that is to be added is bold, and sections of text that are not amended have been omitted): (6) Basements: On the lowest level of a structure, the total percentage of all exterior wall surfaces of the structure as a whole (interior party walls are not considered exterior walls for the purposes of this section) that are unexposed and below existing or finished grade, whichever is more restrictive, shall be the percentage of the horizontal area of the lowest level deducted from the GRFA calculations. The percentage deduction calculations shall be rounded to nearest whole percent. The lowest levelLs exterior wall surface area shall be measured from the finished floor elevation of that level to the underside of the structural floor members of the floor /ceiling assembly above. For the purposes of these calculations, retaining walls and site walls shall not be considered part of the lowest levelLs exterior walls. The deduction shall be applied to all horizontal areas on the lowest level of a structure, including garages and employee housing units also deducted from the calculation of GRFA elsewhere in this title; but the deduction does not apply to any crawlspace or attic. Section 5. If any part, section, subsection, sentence, clause or phrase of this ordinance is for any reason held to be invalid, such decision shall not effect the validity of the remaining portions of this ordinance; and the Town Council hereby declares it would have passed this ordinance, and each part, section, subsection, sentence, clause or phrase thereof, regardless of the fact that any one or more parts, sections, subsections, sentences, clauses or phrases be declared invalid. Section 6. The Town Council hereby finds, determines and declares that this ordinance is necessary and proper for the health, safety and welfare of the Town of Vail and the inhabitants thereof. Section 7. The amendment of any provision of the Town Code as provided in this ordinance shall not affect any right which has accrued, any duty imposed, any violation that occurred prior to the effective date hereof, any prosecution commenced, nor any other action or proceeding as commenced under or by virtue of the provision amended. The amendment of any provision hereby shall not revive any provision or any ordinance previously repealed or superseded unless expressly stated herein. Ordinance No. 25, Series 2011 3 23 7CB122 i i3i i4 Section 8. All bylaws, orders, resolutions and ordinances, or parts thereof, inconsistent herewith are repealed to the extent only of such inconsistency. This repealer shall not be construed to revise any bylaw, order, resolution or ordinance, or part thereof, theretofore repealed. INTRODUCED, READ ON FIRST READING, APPROVED, AND ORDERED PUBLISHED ONCE IN FULL ON FIRST READING this 6 th day of December, 2011 and a public hearing for second reading of this Ordinance set for the 20 day of December, 2011, at 6:00 P.M. in the Council Chambers of the Vail Municipal Building, Vail, Colorado. Andrew P. Daly, Mayor ATTEST: Lorelei Donaldson, Town Clerk Ordinance No. 25, Series 2011 4 23CFCB122 !.!3!.!5 TOWN OF VAIL � UP;! ! Qrboojoh!boe!Fovyspon f oLbrrDpn n jt tjpo! GSPN;! Dpn n voja!Ef \Af rpgn f odEf gbsn f od rr EBUF;! PdLpcf s!35- !3122! Memorandum TVCWDU;! 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Nbohf ox brd sHSGB!Tvn n bsz!pdDbrafvrbypot !boe!Ef evdypot ! F/! Uf t dDbt f !I pvt f !Grpps!Qrbot !boe!FrfivAbypot ! Up o!pdWhjrh ! Qbhf !29! 23CFM122 !. !4!. !29 Bubdi n f oUB Appeal of Planning Staff Application of GRFA Exclusions Page 2 of 5 Peel /Langenwalter Architects April 20, 2011 Nature of the Appeal This appeal concerns the difference between the plain written language of the GRFA ordinance and the method by which the planning staff applies the ordinance. Specifically, the ordinance states that all floor area on all levels shall be calculated and then the listed exclusions are to be deducted from that total. The list of eight GRFA exclusions includes enclosed garage area as well as basements. These are listed as two separate exclusions to be deducted from the GRFA calculations. However, the staff does not allow the basement deduction for a garage located on the lowest level of a structure. In this type of construction they exclide the garage area from the basement deduction and apply it only to what they term GRFA or livable area.' Please see the attached drawings to help clarify. On the diagram titled "Uphill /Downhill GRFA Comparison ", two identical houses are drawn. One house is on the uphill side of the road and the other is on the downhill side. Each house consists of three 1000 square feet stories for a total of 3000 square feet of GRFA prior to exclusions. Each house also has a 600 square foot double garage and 50% of the lowest level walls are unexposed. One would think that these two houses would also have identical gross residential floor area. However, per the method of calculation used by the staff, House `A' has 2200 s.f. of GRFA compared to 1900 s.f. in House `B' which is explained below. The diagram titled "Lowest Level Floor Plan House `A "' shows two floor plans for the lowest level of House 'A'. The floor plan and calculations on the left show how the staff determines the GRFA exclusions when a garage is located at the basement level of a structure. Simply stated, they do not allow the basement exclusion for the garage floor area although it is set back into the hillside. The floor plan and calculations on the ride side of the drawing indicate how the ordinance outlines garage and basement exclusions. The difference between the two methods in this case is 300 square feet of GRFA. The planning staff's reasoning for disallowing the basement exclusion `or garage area is that a floor cannot have more exclusions than it has floor area. However, the ordinance clearly addresses what may or may not be included in figuring both enclosed garage area and casements but there is no discussion that excludes garage area from the basement deduction. Furthermore, in the case of the identical houses 'A' and 'B' House 'A' is not afforded the same development rights as their neighbor House 'B' because of this discrepancy between the ordinance and the staff's application of it. Related Section of the Code Following is the section of the code that applies to this appeal. Words that specifically apply to the appeal are shown in bold print. Title 12 - ZONING REGULATIONS, Chapter 15 - GROSS RESIDENTIAL FLOOR AREA (GRFA), Up o!pdWhjrh Cbhf !2: ! 231VCII122 !. !4!. !2: Appeal of Planning Staff Application of GRFA Exclusions Page 3 of 5 Peel /Langenwalter Architects April 20, 2011 92 -95 -3. DEFINITION, CALCULATION, AND EXCLUSIONS. A. Within The Hillside Residential (HR), Single- Family Residential (SFR), Two - Family Residential (R), And Two- Family Primary/Secondary Residential (PS), Districts: Gross Residential Floor Area Defined; For residential uses, the total square footage of all horizontal areas on all levels of a structure, as measured to the outside face of the sheathing of the exterior walls (i.e., not including exterior wall finishes). Floor area shall include, but not be limited to, elevator shafts and stairwells at each level, lofts, fireplaces, bay windows, mechanical spaces, vents and chases, storage areas, and other similar areas. Garages; attics; vaulted or open to below spaces; basements; crawl spaces; and roofed or covered decks, porches, terraces, or patios shall be included as floor area; except the horizontal areas of a structure as set forth herein shall then be deducted from the calculation of GRFA. a. GRFA shall be calculated by measuring the total square footage of a building as set forth in the definition above. Excluded areas as set forth herein, shall then be deducted from total square footage. (1) Enclosed Garage Area; Enclosed garage areas of up to three hundred (300) square feet per vehicle space not exceeding a maximum of two (2) vehicle parking spaces for each allowable dwelling unit permitted by this title. Garage area deducted from floor area is awarded on a "per space basis" and shall be contiguous to a vehicular parking space. Each vehicular parking space shall be designed with direct and unobstructed vehicular access. Alccves, storage areas, and mechanical areas which are located in a garage and which are twenty five percent (25 %) or more open to the garage area may be included in the garage area deduction. interior walls separating the garage from other areas of a stricture may be included in the garage area deduction. (6) Basements: On the lowest level of a structure, the total percentage of exterior wall surfaces unexposed and below existing or finished grade, whichever is more restrictive, shall be the percentage of the horizontal area of the lowest level deducted from the GRFA calculations. The percentage deduction calculations shall be rounded to nearest whole percent. The lowest level's exterior wail surface area shall be measured from the finished floor elevation of that level to the underside of the structural floor members of the floorlcehing assembly above. For the purposes of these calculations, retaining walls and site walls shall not be considered part of the lowest level's exterior walls. "Also note that when figuring the basement exclusion, the staff does include the walls of the garage area. Since garage doors are always 100% exposed, this inclusion of the garage walls tends to increase the percentage of exposed walls thus decreasing the percentage of unexposed wall area that can be app ied toward the area they allow for the basement exclusion- Up x o!pdV\bjrh ahf !31! 23(y(Ii122 !.!4!.!31 C X 0 cQ N W W N N N tF h w N Appeal of Manning Staff Application of GRFA Exclusions Peel /Langenwalter Architects Page 4 of 5 April 20, 2011 UrHl��Zr,oOHHILL- cjiz � 1 � � 1 r rLoor- N E2 1000 6.F. 1 040 h F�. ` F - 74V (fi OnoJ 2 -Z60 w9 7 bibm 15 r Laal- 1 0 OnooC I wo x �50% G. Y o - TA I°la' -S-1 -F C X 0 cQ N W N W N tF h w W Appeal of Planning Staff Application of GRFA Exclusions Page 5 of 5 Peet /LangenvwaRer Architects April 20, 2011 y l m Lzt-j�� �LaaF- EH IAr •�.. = I ( ; , G I = � WD x ? I o F- diHme -r HrTHou �.. = 4o rxz *'Axe/ w ,� 6r, r--Xr� L" � SW x Z C�W5' ' -P A,1, CL, a.6 LO H = av- lea — h.F L � : � p m Lzt-j�� �LaaF- EH IAr •�.. = I ( ; , G I = � WD x ? I o F- diHme -r HrTHou �.. = 4o rxz *'Axe/ w ,� 6r, r--Xr� L" � SW x Z C�W5' ' -P A,1, CL, a.6 LO H = av- lea Bubdi n f odC 0 ill 0 0 TOW rroevAn, FILE COPY Depanwient o] Cowzwmity .DmmlDpmerrt 75 South Frontage load Vail. Colorado 81657 970 - 479 -213$ P4X 970- 479 -24.52 www.vailgoc:carn November 8, 2004 John Schofield 1448 Vail Valley Drive Vail, CO 81657 RE: GRFA Dear John, Thank you for your letter dated October 15, 2004, concerning the Town of Vail's recent GRFA tent amendments. Your letter expressed the following four points: 1, When a garage is the lowest level of a structure will the code allow a GRFA deduction for the garage plus the basement?... 2. When a garage is the lowest level of a structure, which also has other GRFA at a higher level, which also meets the definition of basement, will both be allowed as deductions to total GRFA? ... 3. (for two - family and primary - secondary structures with different floor elevations) Bath units could possibly have GRFA which meets with the intent of "basement', but a strict and literal interpretation would only allow "the lowest level of a structure" to qualify for a GRFA deduction even though the lowest levels of each side of a two- family or primary- secondary structure could meet the intent of "basement" and should be allowed the GRFA deduction. 4. This same situation will occur with "basements" with steps in the lowest level floor. (These steps are often one or two risers). During its deliberation of the GRFA amendments, the Town Council was very specific in the implementation of the GRFA amendments in regard to comments #1 and #2. When calculating the GRFA for the lowest level of a structure, the total floor area of that level is calculated first. Bien deductions are subtracted from this total floor area for qualifying crawlspaces (less than five -foot head height, access no larger than twelve sq. ft.), garages (up to 300 sq.ft. per parking spaces, max of two spaces), employee housing units, and other deductions such as common areas (multiple - family districts only), etc. Once these deductions are subtracted from the total floor area, the basement percentage deduction is applied to the remaining floor area. For example, a single - family house with a 1,200 sq.ft. lowest level, 50% below- grade, including a two -car garage and modest crawlspace shall be calculated as follows: "SettingA New Standard For Community Developm.erat Department Services" RECYCLED PAPER Up o!pdWhjrh Cbhf !34! 231VCII122 !.!4!.!34 0 0 TOWNOFVAII. Depur!ntent of Community Deaelopnmenr 75 South Frontage Road Vai4 Colorado 814557 970 -479 -2138 FAX 570 - 479 -2452 www.a Actual floor area lowest level Garage deduction Crawlspace deduction Sub -total GRFA calculation Basement deduction Final GRFA calculation 1,200 sq. ft. -600 sq. ft. -100 sq.ft. 500 sq. ft. -250 sq.ft. (50% of 500 250 sq,ft With this GRFA calculation methodology, a garage is not ccunted as both a "garage deduction" and a "basement deduction ". in this example, the 600 sq.ft. garage is equal to 0 sq.ft. of GRFA by applying the "garage deduction ". This sarne 600 sq.ft. space does not count as -900 GRFA sq.ft., by applying both a "garage deduction" and "basement deduction" to tf:e same area. During its deliberation of the GRFA amendments, the Council was adamant that the "basement deduction" only applies to the lowest level of a structure. it the lowest level of a structure only includes a garage, and that garage is equivalent to 0 sq.ft. of GRFA by applying the "garage deduction ", then no other GRFA deductions are granted to that level. Any level above the garage in this scenario is not the lowest level of the structure, and therefore not eligible for a "basement deduction'. In response to your #3 and #4 comments, Staff has reccgnized that minor differences may occur between the lowest level finished floor elevations of two or more dwelling units within a single structure. Staff has also recognized that minor finished floor elevation differences may occur within the lowest level of a single dwelling unit (example: split -level basement layouts). Therefore. Staff has determined that minor finished floor elevation differences between dwelling units or within a single unit do not inherently disqualify a space for eligibility for the "basement deduction ". This question has arisen on several recent projects; however, in each situation it was mutually agreed by Staff and the applicants which floor areas are truly on the lowest level and which areas are not on the lowest level of the structure. In these scenarios, the finished floor elevation differences have only ranged from inches to two or three feet. Staff has also examined the ceiling elevations of these areas when determining the lowest level of a structure. Staff has considered areas with minor finished floor elevations differences, but consistent ceiling elevations (examples: split level rooms or rooms with adjacent crawlspaces) to be on the same level of a structure. The Staff has recognized since the beginning of the GRFA amendment review process that once an ordinance was adopted, future interpretations and amendments to that ordinance would be necessary. Therefore, as questions or issues related to the Town's GRFA regulations arise, the Staff will compose formal interpretations or possible text amendments for review by the Planning and Environmental Commission and Town Council to clarify these regulations. ".SettiugA New Standard Far �Comonunity Developtnent Department Services" E.� ee zctFO r,rera Up o!pdVVhjrh ahf !35! 23(T(Ii122 !.!4!.!35 FYJfU JOH!HSGB!DBNDVNBU..PO!SFTVMJT Each level has 1,000 sq.ft.of total floor area. Basement above grade /below grade ratio is 0.50 deduction (max allowed 1.00) Garage is 500 sq.ft. deduction (max allowed 600 sq.ft.) EHU is 500 sq.ft. deduction (max allowed 550 sq.ft.) Basement Floor Plan 1st Level Floor Plan 1st Level Floor Plan 1st Level Floor Plan / 2nd Level Floor Plan /tHU (w /tHU 2nd Level Floor Plan 2nd Level Floor Plan Basement 500 (1000 -500) 250 (1000- 500 = 500 -50 %) 0 (1000- 500 -500) 1st Level 500 (1000 -500) 500 (1000 -500) 1000 2nd Level 500 (1000 -500) 1000 1000 Total GRFA 1500 sq.ft. 1750 sq.ft. 2000 sq.ft. 23CFCB122 !.!4!.!36 Basement Floor Plan (w /garage) Basement Floor Plan (w /garage & EHU) OS POP TFE !HSGB!DBNDVNBUPO!SFTVMJT Each level has 1,000 sq.ft.of total floor area. Basement is 50% below grade (50% of 1000 = 500 sq.ft. deduction) Garage is 500 sq.ft. (max 600 sq.ft. deduction) EHU is 500 sq.ft. (max 550 sq.ft. deduction) Basement Floor Plan 1st Level Floor Plan / 2nd Level Floor Plan /tHU 1st Level Floor Plan (w /tHU 2nd Level Floor Plan Basement Floor Plan (w /garage & EHU) 1st Level Floor Plan 2nd Level Floor Plan Basement 500 (1000 -500) 0 (1000- 500 -500) -500 (1000- 500 - 500 -500) 1st Level 500 (1000 -500) 500 (1000 -500) 1000 2nd Level 500 (1000 -500) 1000 1000 Total GRFA 1500 sq.ft. 1500 sq.ft. 1500 sq.ft. 23(YCB122 !.!4!.!37 Basement Floor Plan (w /garage) 12 -15 -3: DEFINITION, CALCULATION, AND EXCLUSIONS: 1. Gross Residential Floor Area Defined: For residential uses, the total square footage of all horizontal areas on all levels of a structure, as measured to the outside face of the sheathing of the exterior walls (i.e., not including exterior wall finishes). Floor area shall include, but not be limited to, elevator shafts and stairwells at each level, lofts, fireplaces, bay windows, mechanical spaces, vents and chases, storage areas, and other similar areas. Garages; attics; vaulted or open to below spaces; basements; crawl spaces; and roofed or covered decks, porches, terraces, or patios shall be included as floor area; except the horizontal areas of a structure as set forth herein shall then be deducted from the calculation of GRFA. a. GRFA shall be calculated by measuring the total square footage of a building as set forth in the definition above. Total Square Footage — All Levels: + 3,000 S.F. Excluded areas as set forth herein, shall then be deducted from total square footage (1) Enclosed Garage Area: Enclosed garage areas of up to three hundred (300) square feet per vehicle space[] (2) Attic Areas With A Ceiling Height Of Five Feet Or Less: Attic areas with a ceiling height of five feet (6) or less[] (3) Attic Areas With Trusses: Attic areas created by construction of a roof with structural truss type members[] (4) Attic Areas With Nontruss System: Attic areas created by construction of a roof structure utilizing a nontruss system[] (5) Crawl Spaces: Crawl spaces accessible through an opening not greater than twelve (12) square feet in area[] (6) Basements: On the lowest level of a structure, the total percentage of exterior wall surfaces unexposed and below existing or finished grade, whichever is more restrictive, shall be the percentage of the horizontal area of the lowest level deducted from the GRFA calculations. (7) Vaulted Spaces: Interior vaulted spaces and areas "open to below" with a floor to ceiling height less than sixteen feet[] (8) Roofed Or Covered Decks, Etc.: Roofed or covered decks, porches, terraces, patios or similar features or spaces[] EXCLUSIONS DEDUCTED BELOW: (1) Enclosed Garage — Actual Size: - 580 S.F. (2) Attic Areas Under 5' High: 0 S.F. N 00 N M (3) Attic Areas with Trusses: 0 S.F. e N (4) Attic Areas with Trusses: 0 S.F. (5) Crawl Spaces: 0 S.F. (6) Basements — Lowest Level = 1,000 S.F. x 60% Unexposed Wall Surface: - 600 S.F. (7) Vaulted Spaces: 0 S.F. (8) Roofed Or Covered Decks, Etc.: 0 S.F. Total S.F. Minus Exclusions = GRFA: 1820 S.F. T v u s R NEW FINISHED BASEMENT= 595 SQ. FT. BELOW GRADE CRAWL SPACE TO BE CONVERTED / INTO GRFA FINISHED BASEMENT p _ ORIGINAL LIVING AREA= 1941 SQ. FT. arowaoP (A3 APPROVED AND AS BUILT TO DATE) X r AA r ,� B1B L � C ['. dD C EE FF J 1 LOWER LEVEL GRFA AREA CALCULATIONS I� RIGINAL LIVING AREA 1941 SQ. FT. ODED LIVING AREA 477 SO. FT. EW FINISHED BASEMENT 5 90. F T, VINE AREA LOWER LVL 3.013 90. ", :SS 22% BELOW GRADE AREA 663 SO. FT. OWER LEVEL GRFA 2,350 SO. FT.11 �I RdI 7F>•,rl«� Lat L+c ;5"711 ADDED LIVING AREA =477 SQ. FT. (FORMERLY GARAGE SPACE) TO BE CONVERTED INTO GRFA FINISHED LIVING AREA F E ._ REMISED GARAGE AREA FT., REDUCED IN SIZE TO A 3 CAR GARAGE -c E l iolrReF� �, I 0 L N D � ur o� �9 LOWER LEVEL FLOOR PLAN 1' —SM LIVING LEVEL GRFA CALCULATIONS GFtFA = TOM OF VAM. M31ON REVIEW $TAF APPft VAL Li 4 ADDED LIVING AREA= 287 SQ. FT. ORIGINAL LIVING AREA =714 SQ. Fr. ` — — —J ROOF STRUCTURE OVER 5 FT HGT TO BE ( AS APPROVED AND AS BUILT TO DATEi E CONVERTED TO GRFA FINISHED SPACE —. — " I UPPER LEVEL I G RFA CALC ULATIO NS _ ORIGINAL LIVING AREA 714 SO. FT. °r ADDED LIVING AREA 7$7 M FT. l OPEN TO BELOW AREA 196 SO. FT. a - - - ,i 111 — ° — — — — 1 VAULTED CEILING OVER 16 F7, 156 SG. FT. I I UPPER LEVEL GRFA 1.359 SG. FT. _ - OPEN TO BELOW 8 OVER 16 FT HGT I .. I z - - - -J _I w r Lam? - - - n I c I � � d J Lv. 6 odw I Ia��l 7 at 12T LIN 65 SQ. FT. I I I I I OPEN TO BELOW E- & OVER 16 FT HGT r t J ' PORTION OF VAULTED LIVING RM CEILING OVER 16 FT HIGH TO4rM OF'µUL U PER LEVEL FLOOR PLAN �� � NORTH ELEVATION TOTAL SF NORTH 810n. wasp TOTAL 86 on GRADE H TH SIM- VV f�ieY�TM6MON .. 2 6 m CT 7 } O� a' a LL-3N h� Tom OF VAIL DEStam MIEN S'AFP APPPWFL \ (7C WEST ELEVATION r l e i RI file, TOTAL SF WEST & ME• 998 SF V TOTAL SFgELOW _ ©WIDE WEST SST€• ' 19 OF YAA, OEEIGN gEYIEY! SFAFF APPRMEI. SCyUTH ELEVATION TOru aF apur.� spa- ww ,.x u_r,nr i.nne. 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L%N 44; Vkj, ne. bm 41- bm men 01= C el C1 N Oe WL_ ------------ Exterior Elevations LAM F, PLANNING AND ENVIRONMENTAL COMMISSION October 24, 2011 & 1:00pm TOM OFVAR TOWN COUNCIL CHAMBERS / PUBLIC WELCOME 75 S. Frontage Road - Vail, Colorado, 81657 MEMBERS PRESENT MEMBERS ABSENT Michael Kurz None John Rediker Tyler Schneidman Bill Pierce Henry Pratt Luke Cartin Pam Hopkins SITE VISITS None 20 minutes A request for the review of variances from Section 12 -6D -6, Setbacks, Section 12 -6D -8, Density Control, and Section 12 -6D -9, Site Coverage, Vail Town Code, pursuant to Chapter 12 -17, Variances, Vail Town Code, to allow for the construction of a garage within the side setback in excess of the allowable gross residential floor area and site coverage, located at 2586 Davos Trail /Lot 4, Block E, Vail das Schone Filing 1, and setting forth details in regard thereto. (PEC110053) Applicant: William R. Aylesworth, represented by Steve Francis Planner: Bill Gibson ACTION: Approved MOTION: Kurz SECOND: Schneidman VOTE: 7 -0 -0 Bill Gibson made a presentation per the Staff memorandum and forwarded the Design Review Board's recommendation that variances be granted for the applicant's original garage design (4:12 roof pitch). Mrs. Francis, representing the applicant, stated that there was a steep driveway condition on the site which she believed warranted the variances for the proposed garage addition and new driveway. Commissioner Pierce noted his support of the applicant's revised garage design (2:12 roof pitch). Commissioner Pratt asked for additional information about the Design Review Board's recommendation. Bill Gibson explained the Design Review Board's recommendation was in response to their belief that the 4:12 pitch roof was architecturally compatible and allowed for roof materials other than built up tar and gravel. 23CFaM 22 i.!5!.!2 There was no public comment. 20 minutes 2. A request for the review of a variance from Section 11- 6 -3A -1 c, Height, Business identification signs in Sign District 1, Sign Regulations, Vail Town Code, pursuant to Chapter 11 -10, Variances, Vail Town Code, to allow for the installation of awnings with less than eight (8) feet of minimum height clearance above pedestrianways, located at 186 Gore Creek Drive (The Lodge at Vail)/ Lots A, B, C, Block 5C, Vail Village Filing 1, and setting forth details in regard thereto. (PEC110055) Applicant: Tochter, LLC, represented by Leah KS Mayer Planner: Rachel Dimond ACTION: Approved with Condition(s) MOTION: Kurz SECOND: Hopkins VOTE: 7 -0 -0 1. This sign variance approval is contingent upon the applicant obtaining Town of Vail design review approval for the awning sign. 2. This variance shall be granted to all businesses located on the north facade at the Lodge Promenade. Rachel Dimond made a presentation per the Staff memorandum and outlined the Design Review Board's recommendation of a variance approval for awning height. Commissioner Pratt asked if the photo in Attachment B was a rendering of the proposed awning design. Rachel Dimond responded in the affirmative. Commissioner Pratt explained that the awning was differing in design from the other awnings. Leah Mayer, representing the applicant, provided details on the proposed awning and explained that all awnings on the subject facade are significantly different. There was no public comment. 45 minutes 3. A request for a recommendation to the Vail Town Council for prescribed regulation amendments to Title 12, Zoning Regulations, Vail Town Code, pursuant to Section 12 -3- 7, Amendment, Vail Town Code, to amend the regulation of indoor and outdoor ski storage, and setting forth details in regard thereto. (PEC110054) Applicant: Town of Vail Planner: Rachel Dimond ACTION: Recommendation of approval with modification(s) MOTION: Kurz SECOND: Schneidman VOTE: 6 -1 -0 (Pratt opposed) 1. The proposed regulations shall be amended to establish outdoor ski staging as an accessory use only, not a conditional use. 2. Design review approval of outdoor ski staging shall be valid for one year. 3. An additional provision shall be added to only allow the amount of outdoor ski staging necessary to operate the business. 4. Section 11 -7 -17 shall be amended to be Section 11 -7 -18. Paqqe 2 237(1122 !.!5!.!3 5. The duration of use section shall be amended to allow outdoor ski staging from 6am until the close of the associated business. 6. Outdoor ski staging shall be permitted without any design review approval until December 18, 2011, after which design review shall be required. 7. By May 1, 2014, the PEC and Town Council shall review the outdoor ski staging regulations to evaluate the program and determine if amendments should be explored. Rachel Dimond made a presentation per the Staff memorandum with a PowerPoint presentation. Commissioner Hopkins stated that the regulations should be a short -term solution with a set end time until a permanent solution is established. She expressed concern about this use detracting from the beautiful village as it will be occurring outside the establishments. Commissioner Kurz expressed that the Commission requested regulations be written as a conditional use permit. He inquired as to the applicability of including a sunset time period in the regulations as suggested by Commissioner Hopkins. Commissioner Hopkins expressed that there should be a goal in the regulations that encourages the users of this use to seek a better solution than outside use of space. She believes this is a great customer service that will flourish and she believes that future improvements to the concept should be employed as they are found. She is concerned that this use will detract from the village. She pointed out the amount of time focused on newspaper rack designs, streetscape, etc. Commissioner Pratt asked for clarification regarding the limitation on the height of structures in the proposed regulation. Rachel Dimond clarified that the six -foot height limit did not apply to tents. Commissioner Pierce inquired as to the ability to place a time frame on this use if it were to become an accessory use. Commissioner Cartin stated he sees two separate issues regarding hotel verse commercial ski rental establishments. He suggested that the requirements include removal of this use from outside the business by 5 or 5:30 verse 7pm. Commissioner Rediker asked several questions. He inquired with regard to the definition of a retail establishment with rentals. He expressed a concern that there will be a rush for retail establishments to provide this service. He said we may want to narrow the definition of which establishments can offer this service. He suggested that there be a time frame on all approvals. He stated concern about some limitation on the number of racks and the ski yard beginning to look like an outdoor bazaar. He also expressed concern about the enforcement of the aesthetics section of the proposed regulations. He asked if it would be practical to have the racks manned, as it could be costly for smaller businesses. He suggested that a height limitation may be necessary Paqqe 3 237(1T122 !.!5!.!4 for tents. He said he understands why lodges need this use, but is concerned about retail establishments and ski shops providing this service. Johannes Faessler, representing the Sonnenalp, stated that Staff has done a good job establishing regulations for a service the Sonnenalp has been providing for over 20 years. He suggested that the allowed timeframe for operations be left more flexible as his racks are pushed into the store in the retail aisles just before closing. He also stated that one cannot assume that all the skis are going to be picked up the next day as some are being pulled and brought back to the lodge for the guest's departure. He agreed with Commissioner Hopkins that there is probably a better solution out there, but he does not believe this use will go away. He is concerned that there is no commercial ski storage permitted on the first floor which forces this use outside of establishments. He suggested that the retail surrounding Eaton Plaza may be a good area to allow commercial ski storage as they are largely not open in the summer due to removal from the village core. Lance Thompson, representing the Sebastian, stated his business's ability to accommodate any time frame for having the skis put away. Adam Hart, representing the Double Diamond, inquired as to the allowable sign area. He stated that having the racks outside in the evening allows him to accommodate more customers as he places the racks on the first floor of the rental area at night. Jeff Babb, representing Vail Resorts operations, spoke to his ability to have the skis placed away by the 7 pm time frame. He spoke to the need to have the racks manned and he asked that 6 square feet of signage be considered in the regulations. He spoke to how Vail Resorts allows for other entities to come into the ski yard to utilize the space. Johannes Faessler inquired as to how the approval of these applications will occur as ski season is fast approaching. Rachel Dimond responded that should the use be permitted as an accessory use subject to design review only, review by the DRB could occur on November 16, as second reading of an ordinance could occur as quickly as November 15. Commissioner Kurz, suggested that an accessory use was appropriate, sign size of 6 square feet was appropriate, a provision for a revisiting the regulations after three ski seasons. He added that providing for a 30 day amnesty to start the ski off to get your plan approved. Commissioner Rediker stated he is in favor of extended ski rack storage outside, 6 square feet of signage, and approval on a annual basis. He stated he would like to see a statement that no more racks shall be permitted that is necessary for the operation of the business. He said he believes that a sunset clause that would terminate the regulations in three years may be too short based on the investments that will be made by businesses. Paqqe 4 237(1T122 !.!5!.!5 Commissioner Hopkins stated that she was only looking for a provision to revisit the regulations to make improvements after three ski seasons. Commissioner Cartin expressed a concern that the first floor being allowed for storage of racks could entice people to use the outdoor space and aisles to start a new business. Adam Hart of the Double Dimond asked about provisions prohibiting the blocking of store fronts. Commissioner Pratt stated he believes it is important to not limit the approvals to one year, but to call -up an approval if there is a problem. He stated six square feet of signage is appropriate but maybe more should be allowed for logos. He would recommend that certain establishments receive Staff approval if they have been operating without problems. 45 minutes 4. A request for a recommendation to the Vail Town Council on prescribed regulation amendments to Chapter 12 -15, Gross Residential Floor Area, Vail Town Code, pursuant to Section 12 -3 -7, Amendment, Vail Town Code, related to the calculation of gross residential floor area on the lowest level of a structure that contains a garage in the Hillside Residential, Single - Family Residential, Two - Family Residential, and Two - Family Primary/Secondary Residential Districts, and setting forth details in regard thereto. (PEC110043) Applicant: Town of Vail Planner: Bill Gibson ACTION: Approved MOTION: Kurz SECOND: Rediker VOTE: 6 -1 -0 ( Cartin opposed) Bill Gibson made a presentation per the Staff memorandum. Kathy Langenwalter, local architect, spoke to the examples that were selected by Staff and how they exhibit the topic being discussed. She made herself available for questions. Commissioner Pierce noted that the proposed amendments are what the Commission had requested Staff to prepare. Bill Gibson further clarified that the basement GRFA deduction is separate from the other GRFA deduction. The basement deduction is not intended to be blended with other credits like the garage deduction to artificially allow larger garages. Commissioner Cartin expressed concern about double deductions being applied to the same floor area. Commissioner Hopkins stated that this clarification makes sense and is needed. Commissioner Pratt expressed concern about designers "gaming" the system, but noted that the sample calculations demonstrated the case for the proposed amendments. Paqqe 5 237(1122 !.!5!.!6 Bill Gibson reiterated that some existing homes will be allowed to become larger than under the current regulations, but only to the same extent already allowed for other homes in the same zone district. 60 minutes 5. A request for a final recommendation to the Vail Town Council for prescribed regulations amendments to Title 12, Zoning Regulations and Title 14, Development Standards, Vail Town Code, pursuant to Section 12 -3 -7, Amendment, Vail Town Code, to provide regulations that will implement sustainable building and planning standards, and setting forth details in regard thereto. (PEC090028) Applicant: Town of Vail Planner: Rachel Dimond/ Kristen Bertuglia ACTION: Tabled to November 14, 2011 MOTION: Kurz SECOND: Pratt VOTE: 7 -0 -0 Kristen Bertuglia made a presentation per the Staff memorandum. Martin Haeberle stated that there is support for this countywide program in all communities except Eagle and Gypsum. Commissioner Pierce asked if a recommendation should be made at this time. Rachel Dimond suggested that this is the beginning of many hearings to inform the PEC prior to making any formal recommendations. Commissioner Hopkins stated that it is admirable to keep up with the game. She said that for now, education will help and then we can increase standards to be good stewards of the planet. Rachel Dimond stated that any architectural examples would be helpful to determine how many points are already accrued by new homes. Kristen Bertuglia stated that the Town conducted a cost analysis study and the increase in cost would be between 3% and 10 %, depending on the structure of such a program. Martin Haeberle stated that construction is of high quality so Vail homes are already more efficient than the standard home in Denver. Commissioner Pierce stated that the size of driveways should be addressed when discussing heated driveways. He added that alternative sources of heating should be explored. Commissioner Hopkins stated that in addition, useless solar panels should not be perm itted. Paqqe 6 237(1122 !.!5!.!7 Commissioner Cartin stated that innovation should be split up with design, construction and those innovations contributing to longevity. He added that the Walking Mountains building in Avon is innovative, not just green to be green. Commissioner Pratt stated that you should not be able to buy GRFA as an incentive to be innovative. He added that points for solar panels should only be achieved when the panels lay flat on the roof and are integrated with the structure. He added that when building a house with snowmelt under ecoBuild, the fee was $80,000. Rachel Dimond stated that Staff may propose to eliminate the bonuses for snowmelted driveways including steeper grades and less snow storage. Kristen Bertuglia stated that the goal is to reduce heated space. Michael Kurz stated that the goal of local ecosystem health should be the primary goal. He stated its naive to think anything we do will affect local climate change. However, he stated that improving the gold medal trout status and similar items should be addressed specifically. He added the program is terrific, specifically the concept of providing incentives. Commissioner Cartin identified the gems paradox- the more efficient you become, the more you use resources. Martin Haeberle stated that many mechanical systems are a result of this paradox. Commissioner Kurz asked about studies on cost /square foot between a regular house and a LEED home, for example. Commissioner Hopkins stated in her experience, it can be an approximate 5% increase in cost. Jim Lamont of the Vail Village Homeowners Association stated you need criteria to give more points for buildings that build less square footage than what they are allowed to build. He added that the Town should understand how the regulations will affect cost. Warren Campbell mentioned that while the original owner may want the improvements, the next owner may wish to change the home, and thus, change how points have been achieved. Commissioner Pierce suggested not pushing for solar panels that don't produce energy. Kristen Bertuglia explained the efficiency requirements of a rebate program. 5 minutes 6. A request for a recommendation to the Vail Town Council for a prescribed regulations amendment, pursuant to Section 12 -3 -7, Amendment, Vail Town Code, to amend Chapter 12 -22, View Corridors, Vail Town Code, to allow for the maintenance of Paqqe 7 237(1T122 !.!5!.!8 designated view corridors impacted by vegetation, and setting forth details in regard thereto. (PEC110056) Applicant: Town of Vail Planner: Warren Campbell ACTION: Tabled to November 14, 2011 MOTION: Kurz SECOND: Pratt VOTE: 7 -0 -0 5 minutes 7. A request for a recommendation to the Vail Town Council on prescribed regulation amendments to Chapter 12 -6, Residential Districts, Vail Town Code, pursuant to Section 12 -3 -7, Amendment, Vail Town Code, to establish a new zone district, Vail Village Townhouse (VVT) District, and setting forth details in regard thereto; and a request for a recommendation to the Vail Town Council on proposed amendments to Chapter VII, Vail Village Sub - Areas, East Gore Creek Sub -Area ( #6), Vail Village Master Plan, pursuant to Chapter VIII, Implementation and Amendment, Vail Village Master Plan, to include recommendations related to a new Vail Village Townhouse (VVT) District, and setting forth details in regard thereto. (PEC110040, PEC110041) Applicant: Town of Vail Planner: Bill Gibson ACTION: Tabled to November 14, 2011 MOTION: Kurz SECOND: Pratt VOTE: 7 -0 -0 5 minutes 8. A request for a recommendation to the Vail Town Council for prescribed regulations amendments, pursuant to Section 11 -3 -3, Prescribed Regulations Amendment, Vail Town Code, to Sections 11 -7 -15, Public Parking and Loading Signs for Private Property, Vail Town Code, and 11 -7 -16, Informational and Directional Sign for Public Parking on Private Property, Vail Town Code, and setting forth details in regard thereto. (PEC110021) Applicant: Town of Vail Planner: Bill Gibson ACTION: Withdrawn 9. Approval of September 26, 2011 minutes MOTION: Kurz SECOND: Cartin VOTE: 7 -0 -0 10. Approval of October 10, 2011 minutes MOTION: No action because hearing did not have quorum. 11. Information Update 12. Adjournment MOTION: Kurz SECOND: Cartin VOTE: 7 -0 -0 The applications and information about the proposals are available for public inspection during regular office hours at the Town of Vail Community Development Department, 75 South Frontage Road. The public is invited to attend the project orientation and the site visits that precede the public hearing in the Town of Vail Community Development Department. Please call (970) 479- 2138 for additional information. Sign language interpretation is available upon request with 24- Paqqe 8 237(1122 !.!5!.!9 hour notification. Please call (970) 479 -2356, Telephone for the Hearing Impaired, for information. Community Development Department Published October 21, 2011, in the Vail Daily. Paqe 9 23CF X 122 !.!5!.!: K � TOWN OF'VA10 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: December 6, 2011 ITEM /TOPIC: The Community Development Department requests that the folowwing Ever Vail applications be tabled to December 20, 2011. Major Subdivision A request for a review of a preliminary plan for a major subdivision, pursuant to Chapter 13 -3, Major Subdivision, Vail Town Code, to allow for the creation of two lots for the redevelopment of the properties known as Ever Vail (West Lionshead), located at 862, 923, 934, 953, 1000 and 1031 South Frontage Road West, and the South Frontage Road West right -of- way/unplatted (a complete legal description is available for inspection at the Town of Vail Community Development Department), and setting forth details in regard thereto. (PEC080062) Rezoning (Ordinance No. 7, Series of 20111 A request for a recommendation to the Vail Town Council for a zone district boundary amendment, pursuant to Section 12 -3 -7, Amendment, Vail Town Code, to allow for a establish Lionshead Mixed Use 2 District zoning on Parcels 1 and 2 of the Ever Vail Subdivision located generally at 862, 923, 934, 953, 1000, and 1031 South Frontage Road, and the South Frontage Road right -of- way /unplatted (a complete legal description is available for inspection at the Town of Vail Community Development Department), and setting forth details in regard thereto. (PEC080061) Special Development District Amendment (Ordinance No. 8, Series of 2011) A request for a recommendation to the Vail Town Council for a major amendment to Special Development District No. 4, Cascade Village, pursuant to Section 12- 9A -10, Amendment Procedures, Vail Town Code, to allow for the removal of Development Area D (Glen Lyon Office Building) from Special Development District No. 4, Cascade Village, and for a zone district boundary amendment, pursuant to Section 12 -3 -7, Amendment, Vail Town Code, to include the subject property in the Lionshead Mixed Use 2 District, located at 1000 South Frontage Road West /Lot 54, Glen Lyon Subdivison, and setting forth details in regard thereto. (PEC090036) Title 12, Zoning Regulations, Vail Town Code, Amendment ( Ordinance No. 9, Series of 2011) A request for a final recommendation to the Vail Town Council for prescribed regulation amendments, pursuant to Section 12 -3 -7, Amendment, Vail Town Code, to amend Section 12- 10-19, Core Areas Identified, Vail Town Code, to amend the core area parking maps to include "Ever Vail" (West Lionshead) within the "Commercial Core" designation, and setting forth details in regard thereto. (PEC080065) PRESENTER(S): Warren Campbell ACTION REQUESTED OF COUNCIL: The Community Development Department requests that the major subdivision and Ordinance Nos. 7, 8, and 9, Series of 2011 be continued to the December 20, 2011 public hearing. 23CFCB122 BACKGROUND: Major Subdivision: On January 10, 2011, the Planning and Environmental Commission forwarded a recommendation of approval, with conditions, on the preliminary plan for the major subdivision to establish Parcels 1 and 2 of the Ever Vail Subdivision, by a vote of 5 -0 -2 (Viele and Cartin recused). Rezoning: On January 10, 2011, the Planning and Environmental Commission forwarded a recommendation of approval, with conditions, for a zone district boundary amendment to establish Lionshead Mixed Use 2 District zoning on Parcels 1 and 2 of the Ever Vail Subdivision, by a vote of 5 -0 -2 (Viele and Cartin recused). Special Development District Amendment: On January 24, 2011, the Planning and Environmental Commission forwarded a recommendation of approval, with conditions, for a major amendment to Special Development District (SDD) No. 4, Cascade Village, to remove the Glen Lyon Office Building from the SDD in order for it to be incorporated into the Ever Vail Subdivision, by a vote of 4 -0 -2 (Viele and Cartin recused). Title 12, Zoning Regulations, Vail Town Code, Amendment: On January 11, 2010, the Planning and Environmental Commission forwarded a recommendation of approval, with conditions, for a prescribed regulations amendment to Section 12- 10 -19, Core Areas Identified, Vail Town Code, by a vote of 4 -0 -2 (Viele and Cartin recused). STAFF RECOMMENDATION: The Community Development Department requests that the major subdivision and Ordinance Nos. 7, 8, and 9, Series of 2011 be continued to the December 20, 2011 public hearing. 23 7CB122