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2011-12-06 Agenda and Support Documentation Town Council Work Session
VAIL TOWN COUNCIL WORK SESSION AGENDA VAIL TOWN COUNCIL CHAMBERS 75 S. Frontage Road W. Vail, CO 81657 1:00 P.M., DECEMBER 6, 2011 T01,V'fJ OF A 7L9" NOTE: Times of items are approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. Public comments on work session item may be solicited by the Town Council. ITEM /TOPIC: Council Photos Prior to Work Session beginning at 1:00 p.m. (with work session beginning at 1:45 p.m.) Photographer Kent Petit with Petit Photography will be at the town offices to take photos of Council members. (45 min.) 2. ITEM /TOPIC: DRB /PEC Update (15 Min.) PRESENTER(S): Warren Campbell 3. ITEM /TOPIC: Vail Mountain Winter Update (45 min.) PRESENTER(S): Adam Sutner, Vail Mountain Marketing ACTION REQUESTED OF COUNCIL: Listen to the presentation and ask questions. BACKGROUND: Adam Sutner of Vail Mountain Marketing will present the current state of business for Vail Mountain, the marketing framework, brand positioning and year -round alignment, key challenges, what's new, as well as events and important dates for the ski season. 4. ITEM /TOPIC: Information Update and Attachments: 1) Vail All Store Same Store Report September 2011 - Kelli McDonald 2) Environmental Sustainability Strategic Plan Update - Kristen Bertuglia 3) Employee Housing Impact Study - Nina Timm 4) Timber Ridge 2012 Budget report - Kathleen Halloran /Judy Camp 5) October Sales Tax - Sally Lorton 6) Medical Group Memorandum Update - Kelli McDonald 7) Revenue Highlights (15 min.) PRESENTER(S): Various 5. ITEM /TOPIC: Matters from Mayor and Council (15 min. ) 12 2011 6. ITEM /TOPIC: Executive Session, pursuant to: 1) C. R. S. §24- 6- 402(4)(a)(b) (e) - to discuss the purchase, acquisition, lease, transfer, or sale of property interests; to receive legal advice on specific legal questions; and to determine positions, develop a strategy and instruct negotiators, Regarding: Discussion concerning negotiations regarding Timber Ridge Redevelopment. (45 min. ) PRESENTER(S): Matt Mire 7. ITEM /TOPIC: Adjournment ( 4:00 p.m NOTE: UPCOMING MEETING START TIMES BELOW (ALL ARE APPROXIMATE DATES AND TIMES AND SUBJECT TO CHANGE) THE NEXT REGULAR VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BEGIN AT APPROXIMATELY 12:30 P.M. (or TBD), TUESDAY, DECEMBER 20, 2011 IN THE VAIL TOWN COUNCIL CHAMBERS December 20, 2011 Work Session: CSE /VLMDAC vacancy appointment interviews - KeIIi /Pam - 12/20 - WS - 30 min. Lift Tax Computation - Judy /Mark Schoppet - 30 min - WS - Dec. 20 Red Sandstone School discussion - Pam /Saundra - 30 min. Mountain Travel Trends report - Ralf Garrison - 30 min. Municipal Office Space discussion - Stan Z/George R - 30 min. Information Updates: Major Projects - Greg Hall Ordinance No. 22 Commercial Ski Storage discussion - 60 min. - Rachel Dimond December 20, 2011 Evening Meeting: CSE/VLMDAC vacancy appointments - KeIIi /Pam - 12/20 - ES -10 min. Second Reading of Supplemental #3 - Kathleen - 10 min. - Evening Second Reading of GRFA basement ord. - Bill G - 10 min. - Evening Ever Vail - George - 60 min. Four Seasons Ramp Lease - Rachel - 15 min. Other Dates /TBD: Thank you presentation for outgoing council members Cleveland and Newbury - 10 min. - 1/3/12 - ES DRB View Corridor Tree Policy - George - 30 min. - 1/3/12 Appointment of newspaper of record - Lorelei /Pam - 1/3/12 Designation of posting notices resolution - Lorelei /Pam - 1/3/12 Strategic Parking Plan - Greg Hall - 60 min. - TBD Comcast Discussion - Ron Braden /Matt Mire 60 min. - TBD NWCCOG Brief Discussion from Pam Caskie, Ex. Dir. - 10 min. or TBD Mutual Aid Agreement - Mark Miller - Consent Agenda - TBD GID Resolution and Discussion - Stan /Matt - TBD (Separate Meeting) Red Sandstone Elementary Playground request to proceed through process - Bill G - 30 min. - TBD 12'6 2011 K � TOWN OF VAI!% VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: December 6, 2011 ITEM /TOPIC: Council Photos Prior to Work Session beginning at 1:00 p.m. (with work session beginning at 1:45 p.m.) Photographer Kent Petit with Petit Photography will be at the town offices to take photos of Council members. 12 2011 K � TOWN OF VAI!% VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: December 6, 2011 ITEM /TOPIC: DRB /PEC Update PRESENTER(S): Warren Campbell ATTACHMENTS: November 16, 2011 DRB Meeting Results November 28, 2011 PEC Meeting Results 12/6/2011 rnwN of va MEMBERS PRESENT Tom DuBois Pete Dunning Brian Gillette Rollie Kjesbo Libby Maio SITE VISITS None MAIN AGENDA 3:OOpm Town of Vail DRB110187 / 20 minutes Bill Final review of a minor exterior alteration (streetscape) 75 South Frontage Road (East Lionshead Circle) /Unplatted Applicant: Town of Vail, represented by Todd Oppenheimer ACTION: Approved with condition(s) MOTION: Kjesbo SECOND: DuBois VOTE: 5 -0 -0 CONDITION(S): 1. The applicant shall plant one additional 8 to 10 foot tall evergreen tree in the landscape islands on both sides of the entry arch (i.e. total of two additional evergreen trees). 2. The applicant shall lower the west windbreak wall of the bus shelter from 11 feet to 8 feet in height. STAFF APPROVALS Vail Point Townhomes DRB110238 Final review of a minor exterior alteration (driveway, steps, retaining walls, guardrails) 1881 Lion's Ridge Loop /Lot 1, Block 2, Lions Ridge Filing 3 Applicant: Vail Point Townhomes, represented by Erik Peterson Reusswig Residence DRB110419 Final review of changes to approved plans (windows) 2985 Booth Creek Drive /Lot 4, Block 6, Vail Village Filing 11 Applicant: Oliver Insurance Ltd., represented by KH Webb Architects Breeze & Vail Sports Ski Rentals DRB110491 Final review of a sign (business identification) 521 East Lionshead Circle /Lot 3, Block 1, Vail Lionshead Filing 1 Applicant: Breeze & Vail Sports Ski Rentals, represented by Four Seasons Awning Sitzmark DRB110502 Final review of a minor exterior alteration (condenser) 183 Gore Creek Drive /Lot A, Block 5B, Vail Village Filing 1 Applicant: Sitzmark, represented by Climate Control Company of Glenwood Springs Page 1 23 7CB122 DESIGN REVIEW BOARD AGENDA PUBLIC MEETING November 16, 2011 Council Chambers 75 S. Frontage Road W. - Vail, Colorado, 81657 MEMBERS ABSENT M Rachel Rachel Rachel Aq {EM - 2 Z E-2 lS I Sitzmark at Vail DRB110522 Final review of minor exterior alteration (door) 183 Gore Creek Drive /Lot A, Block 513, Vail Village Filing 1 Applicant: Sitzmark at Vail Inc, represented by Mark Donaldson Keil Residence DRB110523 Final review of minor exterior alteration (window) 1081 Vail View Drive, Unit 301 -B (Homestake) /Lot A6, Block A, Lion's Ridge Filing 1 Applicant: Kristi Keil, represented by John Perkins Betty Ford Alpine Gardens DRB110530 Final review of a minor exterior alteration (landscaping) 841 Vail Valley Drive (Ford Park) /Unplatted Applicant: Betty Ford Alpine Gardens, represented by Nicola Ripley Century Link DRB110531 Final review of a minor exterior alteration (facade repairs) 169 North Frontage Road /Lot 2, Middle Creek Applicant: Century Link Corporate Real Estate, represented by William Riedell Sandstone 70 DRB110532 Final review of a minor exterior alteration (vents) 903 North Frontage Road West/Unplatted Applicant: Sandstone 70 HOA, represented by Meadow Mountain Plumbing & Heating Vail Resorts DRB110535 Final review of a minor exterior alteration (staircase) 953 South Frontage Road West/Unplatted Applicant: Vail Resorts, represented by Jeff Babb Bass, Habsco & Gunn Residences DRB110536 Final review of a minor exterior change (siding, door) 312, 332 & 342 Mill Creek Circle /Lots 5, 10 & 11, Block 1, Vail Village Filing Applicant: Richard Bass, represented by Better Home Improvers Hormel Foods DRB110537 Final review of a minor exterior alteration (windows, roof) 1527 Vail Valley Drive /Lot 10B, Block 3 Vail Valley Applicant: Hormel Foods Corporation, represented by Rollie Kjesbo Raisch Residence DRB110538 Final review of a minor exterior alteration (deck) 2692 Cortina Lane /Lot 10, Block B, Vail Ridge Applicant: Smart Development Group, represented by Jerod Raisch Maslak Residence DRB110541 Final review of an addition (bedroom, garage) 1377 Vail Valley Drive /Lot 5, Block 3, Vail Valley Filing 1 Applicant: Sam Maslak, represented by GPSL Architects The Shelton Smith Collection DRB110542 Final review of a sign (business identification) 227 Bridge Street (Covered Bridge Building) /Lot C, Block 513, Vail Village Filing 1 Applicant: The Shelton Smith Collection, represented by Dawa Scherr Page 2 23 7CB122 Warren Rachel Warren Warren Warren Warren Warren Rachel Rachel Warren Rachel x!.!2!.!3 City Market DRB110543 Final review of a minor exterior alteration (driveway) 2109 North Frontage Road West/Unplatted Applicant: City Market, represented by John Koppenhafer HIBOU Colorado Properties DRB110544 Final review of an addition (EHU conversion) 387 Beaver Dam Circle /Lot 1, Block 4, Vail Village Filing 3 Applicant: HIBOU Colorado Properties, represented by Michael Suman Architect Erickson Residence DRB110545 Final review of a minor exterior alteration (window) 931 Red Sandstone Road, Unit 3 (Aspen Tree) /Unplatted Applicant: John Erickson Zelkowitz Residence DRB110546 Final review of a minor exterior alteration (windows) 508 East Lionshead Circle, Unit 410 /Lot 2, Block 1, Vail Lionshead Filing 1 Applicant: Marvin Zelkowitz, represented by Rusty Spike Enterprises Azcarraga Residence DRB110547 Final review of changes to approved plans (guardrail) 4768 Meadow Drive /Lot 1, Block 7, Bighorn Subdivision 5 th Addition Applicant: Alejandro Azcarraga, represented by Ric Fields McCormak Residence DRB110548 Final review of a minor exterior alteration (deck) 332 Mill Creek Circle /Lot 11, Block 1, Vail Village Filing 1 Applicant: Sheila McCormack Coldstream Condominiums DRB110551 Final review of changes to approved plans (chimney) 1476 Westhaven Drive /Lot 53, Glen Lyon Subdivision Applicant: Coldstream Condominiums, represented by SRE Builders Leonard Residence DRB110552 Final review of minor exterior alteration (vent) 4610 Vail Racquet Club Drive Building 7 Unit 22 /Unplatted Applicant: John Leonard, represented by Thomas Burney Cotton Top LLC DRB110553 Final review of minor exterior alteration (chimney) 520 East Lionshead Circle, Unit 308 ( Lionshead Center) /Lot 5, Vail Lionshead Filing 1 Applicant: Jorge Esteve, represented by Michael Krohn Warren Warren Warren Warren M Warren Warren Warren AH Potato Patch Club DRB110554 Warren Final review of a minor exterior alteration (landscaping) 950 Red Sandstone Road /Potato Patch Filing 1 Applicant: Potato Patch Club Owners Association, represented by McNiell Property Management Town of Vail DRB110557 Warren Final review of a minor exterior alteration (stream bank restoration) 75 South Frontage Road (Middle Creek) /Unplatted Applicant: Town of Vail represented by Tom Kassmel Page 3 23 7CB122 !. !2!. !4 Matsuhisa Vail DRB110558 Warren Final review of a sign (display box, menu box) 141 East Meadow Drive, Unit 207 (Solaris) /Lot P, Block 5D, Vail Village Filing 1 Applicant: Matsuhisa Vail, represented by Sharon Cohn The applications and information about the proposals are available for public inspection during regular office hours in the project planner's office, located at the Town of Vail Community Development Department, 75 South Frontage Road. Please call 479 -2138 for information. Sign language interpretation available upon request with 24 hour notification. Please call 479 -2356, Telephone for the Hearing Impaired, for information. Page 4 23CFCB122 i.!2!.!5 PLANNING AND ENVIRONMENTAL COMMISSION November 28, 2011 1:OOpm TOWN OF VAtL ' TOWN COUNCIL CHAMBERS / PUBLIC WELCOME 75 S. Frontage Road - Vail, Colorado, 81657 MEMBERS PRESENT MEMBERS ABSENT Henry Pratt Michael Kurz John Rediker Tyler Schniedman Luke Cartin Pam Hopkins departed at 3:15pm Bill Pierce arrived at 1:09pm Eagle River Valley 10 -Year Waste Diversion Implementation Plan — Discussion of Draft Kristen Bertuglia 80 Minutes Kristen Bertuglia gave a presentation on the document. She covered the history and the overall goal to reduce the quantity of waste being directed to the landfill. She highlighted the Town's adopted goal of divert 25% of waste by the year 2020. Commissioner Rediker asked where the 25% reduction goal came from as he felt it was a low goal when compared to other municipalities he researched. Kristen Bertuglia explained that the goal is conservative and came out of the 20/20 visioning process. Commissioner Rediker inquired as to the impact of the landfill filling up on the establishment of the goal. Commissioner Cartin explained that the landfill can add additional "cells" to the landfill as the existing one is filled up. He furthered asked how volumes of waste are being measured. Commissioner Rediker asked for confirmation that there was no mandatory recycling within Eagle County. Kristen Bertuglia explained that there is no mandatory recycle in the county although many pay for it in their trash bill. The Commissioners suggested that a trip to the county recycling facility would be warranted. Kristen Bertuglia explained the differences between commercial and residential recycling. Commissioner Pierce suggested that the result we should move forward with recycling that didn't include a fee. He suggested it might be appropriate to charge a fee for what is thrown away. The Commission discussed the document in depth. The removal of barriers to recycle such as space within individual facilities need to be removed. Commissioner Cartin inquired as to the details of the current RFP the Town has issued for the collection of data regarding recycling in the Town. 23 /.S /. /AKq /.C4AwdC+lt I Commissioner Kurz inquired as to how trash is charged at the landfill Kristen Bertuglia explained that it is paid for by weight. Commissioner Rediker inquired for more detail into how residents are being charged for recycling, while not being made aware of the service. Commissioner Cartin discussed some challenges he saw for pay -as -you throw to be implemented for multi - family projects. Commissioner Cartin suggested that the definition of a "hauler" needs to be nailed down. Businesses such as Safeway, City Market, Sports Authority, bail their cardboard and ship it back on the empty trucks. This needs to be counted. Commissioner Pratt suggested that if we are to hit the 25% goal the largest entities need to be captured and that is multi - family and commercial. What is the additional cost to embed recycling in a commercial entities bill? Kristen Bertuglia stated that the cost varies, but it could be around 50% more since there are additional containers needed. Commissioner Pratt stated his concern is that costs add up, and the haulers will pass along costs to the customer. He said costs could become prohibitive. He asked if haulers would leave if requirements were too stringent. Kristen Bertuglia said the haulers would deal with requirements and would not leave this market. The more recyclables, the less tipping fee but the haulers would say the tipping fees are too low to make a difference. Commissioner Kurz asked who makes money from selling recycling. Kristen Bertuglia Jim Lamont of Vail Homeowners Association asked Kristen to clarify the chart on page three of the memorandum. Kristen Bertuglia explained the chart in detail. Jim Lamont then asked about fees associated with hauling. He stated the is it is necessary to make sure the public is made aware of any new potential costs associated with recycling. Commissioner Rediker asked how the hauler imbeds residential recycling. Kristen Bertuglia stated the haulers will not break down numbers. Commissioner Cartin stated that dumpsters get pulled and sometimes they are empty, making the hauler money. He stated some people don't know how much they pay for waste hauling. He added that there is a difference between amount recycled and people involved. Jim Lamont stated that suggesting recycling will be better than mandating recycling. Commissioner Pierce stated the trash haulers need to get on board. Page 2 237(1122 x!.!3!.!3 Kristen Bertuglia stated that an ordinance would need to require certain things from the haulers. Commissioner Kurz stated that the biggest users should be targeted first. He added that without primary homeowners in town, it is difficult to educate consumers. Commissioner Cartin stated that we should encourage the county to do single stream recycling. \ Kristen Bertuglia stated that it would be approximately a one million dollar retrofit to have single stream recycling in the county. Kristen Bertuglia stated that many of the cardboard recyclers behind Community Development may have cardboard recycling already in the commercial cores. She stated that people who want to recycle will recycle and those who do not want to will not without incentives or other drivers. Commissioner Cartin stated that Vail Resorts can optimize recycling to add a few more restaurants. He added that Vail Resorts funds composting in Summit County schools as part of their grant program. Commissioner Pierce asked if there are any issues with combining programs. He also asked if the Town would like to use a high occupancy multi - family building for the grant program. Kristen Bertuglia stated the outreach program needs to be in place before the multi - family pilot program. Commissioner Hopkins asked if contractors are pushing back on construction recycling. Kristen Bertuglia stated that the contractors are pushing back. Commissioner Pierce asked if the Town should increase the number of drop sites in the community. Kristen Bertuglia stated drop off sites tend to get dirty when they are not manned. The Town does not believe there is a need to increase drop off sites. Commissioner Hopkins asked how the town could require trash recycling service and how it could be enforced. Kristen Bertuglia asked the commission if they would like to mandate recycling trash. Jim Lamont stated that a lot of illegal dumping is not done by residents, but out of town individuals. He asked how TIF can be used to get central trash facilities. Commissioner Cartin stated that composting actually removes food waste from your trash, reducing bear and other wildlife issues. Commissioner Kurz stated that low hanging fruit should be tackled, including education of the masses to understand how to recycle currently with their existing haulers. Commissioner Hopkins stated this is like heated driveways, where we should go after the big hotels and big users to make the biggest impact. Jim Lamont asked if it was possible for haulers to report how much waste and recycling occurs in Vail Village and Lionshead. He also stated that the upcoming redevelopment could help with recycling and high density should be targeted. Page 3 237(1122 x!.!3!.!4 Commissioner Rediker stated that while voluntary programs are good, there may be a point where regulations have to get tougher, and prices should get higher for people who do not recycle. The Town is going to have to be tougher. Jim Lamont stated that at some point, there will be a requirement that you will have to pay more to throw away more trash. Commissioner Pratt stated that there should be less mandates but more costly penalties for not recycling. 60 minutes A request for a final recommendation to the Vail Town Council for prescribed regulations amendments to Title 12, Zoning Regulations and Title 14, Development Standards, Vail Town Code, pursuant to Section 12 -3 -7, Amendment, Vail Town Code, to provide regulations that will implement sustainable building and planning standards, and setting forth details in regard thereto. (PEC090028) Applicant: Town of Vail Planner: Rachel Dimond/ Kristen Bertuglia ACTION: Tabled to December 12, 2011 MOTION: Kurz SECOND: Cartin VOTE: 6 -0 -0 Kristen Bertuglia made a presentation per the Staff memorandum. Commissioner Kurz asked when the study regarding why Gore Creek had decreasing insect counts would be available. He felt that the report would help to identify the source of the problems causing the decline and thus help focus policy to reduce those impacts. Kristen Bertuglia stated that the report would not be complete for some time and that it was likely that the source of the problem specifically would not be known. Commissioner Cartin stated that what is in place is not working, so there may need to be more aggressive changes to improve water quality. He added that the town should inventory the storm sewer. Kristen Bertuglia stated the storm sewer inventory is not complete Commissioner Cartin added that the Town should control types of landscaping in the stream setback and permanent improvements. Commissioner Rediker stated that all aspects of stream improvements need to occur Commissioner Cartin stated that funds sometimes don't benefit what they were meant for, but rather remedies should be required. Commissioner Rediker asked if there is consideration given regarding the federal government's definition of wetlands and also asked about the interaction between local wetlands ordinance and what is permitted under federal law. Commissioner Pierce added that most of the stream banks in town are town property so a mitigation fund could help renovate stream banks. Pau 4 237(1122 x!.!3!.!5 Commissioner Pratt stated that there is significant stream damage on private property and asked how this could be mitigated. Kristen Bertuglia stated that people could propose mitigation projects on private property. Commissioner Cartin stated that the Town should focus on stream bank health to force private property to fix stream banks even when new development is not occurring. Kristen Bertuglia stated that there will be a big education component. Jim Lamont stated that before the town requires private property, the town should clean up public property. He added that mandating stream bank landscaping needs to be coupled with education. He added that Avon has solved a lot of these issues. Commissioner Cartin stated that the Town needs to understand causes in order to create solutions. He added that the Town would be helped by understanding the sewer pipe inventory. Commissioner Rediker asked if the driveway maximum size was removed because of the best management practices (BMP) requirements. Kristen Bertuglia responded in the affirmative. Commissioner Pratt stated BMPs should get more credit because they are helpful and can be a benefit to homeowners. Rachel Dimond asked if the Commission felt any items were missing from the existing list of points. Commissioner Cartin stated that the Town should focus on things they want to effect instead of grandiose statements. Incentives should be provided and only things that can be controlled should get points. Kristen Bertuglia asked if any points should be mandatory. Commissioner Pratt likes carrots, not sticks. He added that BMPs should get more points. Sod should be dis- incentivized and actually prohibited next to the creek. Commissioner Rediker asked what incentives could homeowners get for maintaining BMPs. Kristen Bertuglia stated if it is built correctly, BMPs could be maintained easily. 5 minutes 2. A request for a recommendation to the Vail Town Council for a prescribed regulations amendment, pursuant to Section 12 -3 -7, Amendment, Vail Town Code, to amend Chapter 12 -22, View Corridors, Vail Town Code, to allow for the maintenance of designated view corridors impacted by vegetation, and setting forth details in regard thereto. (PEC110056) Applicant: Town of Vail Planner: Warren Campbell ACTION: Table to December 12, 2011 MOTION: Kurz SECOND: Cartin VOTE: 6 -0 -0 Pau 5 237(1122 x!.!3!.!6 5 minutes 3. A request for findings of fact and a determination of accuracy and completeness, pursuant to Chapter 12 -3, Administration and Enforcement, Vail Town Code, and Article 12 -713, Commercial Core 1 District, Vail Town Code, for applications for a major exterior alteration, pursuant to Section 12 -713-7, Major Exterior Alterations or Modifications, Vail Town Code, to allow for the addition of GRFA (Rucksack Building), located at 288 Bridge Street, Unit R -2/ Part of Lots C & D, Block 5A, Vail Village Filing 1, and setting forth details in regard thereto. (PEC110045); and a major exterior alteration, pursuant to Section 12 -713-7, Major Exterior Alterations or Modifications, Vail Town Code, to allow for additions of enclosed floor area; a variance, pursuant to Chapter 12 -17, Variances, Vail Town Code, from Section 12- 14 -17, Setback from Watercourse, Vail Town Code, to allow for encroachments into the Mill Creek setback and a variance, pursuant to Chapter 12 -17, Variances, Vail Town Code, from Section 12- 713-15, Site Coverage, Vail Town Code, to allow for additions of enclosed floor area in excess of allowable site coverage, located at 288 Bridge Street, Unit R -1 (Rucksack Building)/ Part of Lots C & D, Block 5A, Vail Village Filing 1, and setting forth details in regard thereto. (PEC110046, PEC110050) ACTION: Table to December 12, 2011 MOTION: Kurz SECOND: Cartin VOTE: 6 -0 -0 5 minutes 4. A request for a work session on a major exterior alteration, pursuant to Section 12 -71 -7, Exterior Alterations or Modifications, Vail Town Code, to allow for the redevelopment of the area known as "Ever Vail' (West Lionshead), with multiple mixed -use structures including but not limited to, multiple - family dwelling units, fractional fee units, accommodation units, employee housing units, office, and commercial /retail uses, located at 862, 923, 934, 953, and 1031 South Frontage Road West, and the South Frontage Road West rig ht-of-way/U nplatted (a complete legal description is available for inspection at the Town of Vail Community Development Department), and setting forth details in regard thereto. (PEC080064) Applicant: Vail Resorts, represented by Mauriello Planning Group, LLC Planner: Warren Campbell ACTION: Table to December 12, 2011 MOTION: Kurz SECOND: Cartin VOTE: 6 -0 -0 5. Approval of November 14, 2011 minutes MOTION: Cartin SECOND: Schneidman VOTE: 5 -0 -1 (Pratt recused) 6. Information Update The Commission discussed the potential for having a joint meeting with the Town Council to discuss their priorities over the next couple of years. 7. Adjournment MOTION: Kurz SECOND: Cartin VOTE: 6 -0 -0 The applications and information about the proposals are available for public inspection during regular office hours at the Town of Vail Community Development Department, 75 South Frontage Road. The public is invited to attend the project orientation and the site visits that precede the public hearing in the Town of Vail Community Development Department. Please call (970) 479 -2138 for additional information. Sign language interpretation is available upon request with 24 -hour notification. Please call (970) 479 -2356, Telephone for the Hearing Impaired, for information. Community Development Department Published November 25, 2011 in the Vail Daily. 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T p� p Date `DOTE This is not a foreoast of bookings- Dala presented in This report (G nes Al with Saturd reoreserts occuparcy on the hooks as of the report date. 12,6,2011 VAIP Like nothing can earth. 3 -1 -3 1011 % 90% e0.% 70% 60 150. % 40% 30% 20% 1F1 % 0% 100 °1 b "/o 60% X10% 20% 0% -20% -40 °io -60% -80% -100% 'pail Lodging Occupancy Enhanced Destination Comparative Report as of 4..'30..'2011 Confidential Not for Redistribution Occupancy Year-over-Year Change in Occupariuy% nh Lake Tahoe arc Ct.y Aeea C - , fiber - .hide - : Springs Dec-1U vs. Dec -UY r eb -11 vs. r eb -10 Apr -11 vs. Apr-1U 12'6'2011 VAI L Lilo nothing on eartll 3 -1 -4 Nov -10 Dec -10 Jan -11 Feb -11 Mar -11 Apr -11 Grand total Nov -10 vs. Nov -09 Jarr1 1 vs. Jari -10 Mar -11 vs. Mar -10 Grand total Vail Lodging ADR Enhanced De5tirlatiori Comparative Report a5 of 413012411 Confidential Not for Redistribution U1 i L�A m - .,i iye QiLyArcr -e rr1oatSpnNgs elkjrde e �! Avem9c Daily Rate; S1❑D so YwAr - nv .r —YP.2r Chainga in Avprn(p D jily RatP. 100 0 16 % bD % AO % J % 0 '}U -2;0 % -4fn % G0 01/. -90 u/L - $'o I+lu+r -101 C]e� -1❑ arf -I F -fT I1 I �:, Ji �. 12'6'2 VAI L Like nothing on earth: 3 -1 -5 Nav -10 Dec -10 Jarr11 Feb -11 Mar -11 Apr -11 2011 -2012 9 -30 Static Summer View CAUTION: Year - over- yearpacingdata should be used with caution due to somewhat different property sets. Vail Daily Occupancy Report as of September 30, 2011 STATIC SUMMER VIEW 12'6'2 Like nothing on earth: 3 -1 -6 M 2011 YTD vs. 2010 YTD as of 9030 (i8-22 properties) Report Date: 9130111 + 2011 - as of 9130111 (22 properties incl uded� 9a°fa +2010 - as of 913 (1110 (18-19 properties included) 2010 - historic actual (19 -22 properties induded) a�% 2011 YTD vs. 2010 YTD as of 8131 (19.22 properties) —2011 Major Events 70% X2010 Major Events - -- - - - 60/0 -- - 50% - - - - - -r C = 3A CL 20-A 0 0% JL Iloilo J6 AA1 IF Am U -26% -30°k -40% ... ..�.. ,... .......... ...... ,... .... ...... ... ... -5D% - W c [� N W © a a N W N C5o N !V a b b b to to xn 1 9 '? zs a Date NOTE, This is not a forecast of bookings. Data presented in this report (Gridlines Aligned with Saturdays) represents occupancy on Ina: books of the mport date, Source: MTRIP. 12'6'2 Like nothing on earth: 3 -1 -6 The Vail Marketing Framework • Focused growth objectives: volume, mix • Led with `core' Vail brand; razor focus and commitment • Guest satisfaction — total commitment • Pulsing strategy — keep Vail relevant and top of mind • Right person, right offer, right time - NOT deals, deals, deals - never on sale • Consumers: reasons to choose Vail • Fresh, never taken for granted, always asking for the order - stress `new' factors • Embrace new media: digital, social, video • Event platform to manage calendar challenges - re- structured to support Net Promoter Score (NPS) - re- focused towards destination skew - added quantitative research as regular element 12,6,2011 3 -1 -7 Like nothing on earth, Target Audience • Age: 25 -54, upsacle income ranges • Emotional connection between mountain and guest; connecting to our consumer insight - well - traveled, they value rich experiences - sense of adventure, challenge - participants, not spectators - edgy perception • In doing so, we extend the bond to the entire experience • Identifies our target in an emotional manner — behavior and beliefs rather than the traditional drivers: - geography, income • Not so much about the what, but about the who — a good analogy is Apple - creative thinkers - people who see technology as an enabler of creative expression • To this end, there is no advertising `campaign' as such: - Vail communicates the brand through experience, tonality, social behavior, internal communications signage, ads, video /TV especially, look and feel (Spartan, expansive, white and blue), events, attitude, web look and feel, music, content, et. al. 12,6,2011 VAIL_ Like nothing on earth: 3 -1 -8 Vail Brand Positioning Winter For passionate and dedicated skiers, Vail Mountain is the preferred ski resort for whom skiing represents an elemental expression of personal achievement and personal challenge, whether it's the singularity of man against nature, or the Esprit d' Corps of belonging to an elite club. Because of mother nature's generosity in snow and terrain, coupled with the vision inherent in the spirit of Vail's founders, and the modern day commitment to excellence in all aspects of operation, Vail can credibly lay claim to being an experience like nothing on earth. Tagline: Vail Like nothing on earth 12,6,2011 Summer For passionate mountain travelers and outdoor adventurers, Vail in summer is the preferred destination for those whom the mountains represent an elemental expression of physical, emotional and cultural vitality. Because of mother nature's generosity, coupled with the unique passion inherent in the spirit of Vail's founders, and the modern day community commitment to excellence in all aspects, Vail can credibly lay claim to being an experience like nothing on earth. Tagline: Vail Like nothing on earth VAIL Like nothing on earth. 3 -1 -9 What Does Vail Stand For • Expansive and world -class • Exceptional snowfall mountain experience; legendary Back Bowls M of Vail • Heritage and `Spirit of Vail' terrain 0 For participants, not spectators snow - grooming - operational excellence • Rising perception of Alpine racing • Cosmopolitan culture and _ U.S. Ski Team environment Lindsey Vonn - Ski & Snowboard Club Vail -2015 • Spirit of adventure and challenge; a perceived edgy experience Safety commitment • High -end service experience • Sky blue and white 12,6,2011 VAIL_ Like nothing on earth: 3 -1 -10 2011 -2012 Marketing Direction 12,6,2011 VAi ..- Like nothing on earth:' 3 -1 -11 2011 -2012 Marketing Objectives • Maintain brand strength — need to calibrate tone, vocabulary, imagery, overall presentation, as well as evolve to incorporate high touch service orientation • Solidify growth gains from FY11; international and in -state overnight - maintain volume — optimize mix - reinvigorate key destination markets; New York especially - solidify Mexico while developing Brazil as opportunity market - keep Canada, UK nurtured, and aggressively activate Australia • Increase paid skier visits by xx% or xx,xxx total paid visits • Maintain /improve 92 NIPS — develop strategies to lift service performance - touch points -experience - signage • Optimize value per customer quotient in all upsell categories - achieve budgeted upsell objectives • Maintain industry leading digital presence — maintain content driven digital and social strategies both as revenue drivers and as support platform for brand leadership • Introduce concept of Vail's 50th Anniversary - launch teaser elements VAIL Lilo nothing On earth. 12/6/2011 3 -1 -12 2011 -2012 Season — What's New 2010 -2011 • High Noon Express Lift ( #5) — "Chair 5" — more than a chair • The Ritz - Carlton Residences, Vail • Solaris • Four Seasons Resort Vail • The Sebastian • U.S. Ski Team Event • Vail Holidaze • EpicMix 2011 -2012 • EpicMix Photo • Full- service on- mountain restaurant (The 10th — TBA) • Matsuhisa • E (way's • The Beast • Winter Teva Mountain Games • Lionshead Welcome Center • New Solaris retail • Upgraded /New Kids Adventure Zones • Vail Mtn Employee Uniforms 12,6,2011 3 -1 -13 Like nothing on earth, Event Plan - Iconic +Ambient Nov. Opening Day Friday 11/18 Dec. Jan. Feb. March April Presidents Day Spring Easter Monday 2/20 Breaks Sunday 4/8 3/11-3/25 Semana Santa Semana Pascua 4/1 -4/15 Christmas Sunday 12/25 Snow Vail Daze Holidaze US Ski Team Event Opening Day Promo New Year's Eve Torchlight ski down Winter Teva CarniVail Spring Back Mountain To Vail Games Aussie St. Patrick's Day Day Valentine's Day NSAA Safety Week & Save the Bumps Taste of Vail World Snow Day USSA Jr. Olympics Lindsey Vonn Event 12,6,2011 VAIL_ Like nothing on earth: 3 -1 -14 Important Dates 2011/2012 Vail Mountain operating schedule Thanksgiving Vail Snow Daze Vail Holidaze Christmas MLK weekend Teva Winter Mountain Games President's Week CarniVail Easter Sunday Semana Santa Spring Back to Vail November 18 — April 15 November 24 December 5 — 11 December 17 — 24 Sunday, December 25 January 14 — 16 February 10 — 12 February 18 — 25 February 19 — 21 April 8 April 1 — 15 April 8 — 15 12'6'2011 Like nothing on earth:" 3 -1 -15 2011 -2012 9 -30 Static Winter View CAUTION: Year - over -year pacing data Vail Dail Occu anc Report as of November 15, 2011 M2011112YTD vs. 2010111 YTDas of 11!15 (17.21 properties) should be used teeth caution due to somewhat p --*--20 1112 - as of 11115111 121 properties included) different property sets. STATIC WINTER VIEW 2U10111 - as of 11115110 (17 propertes included) — 2010111 - historic actuals (1 8 proper es included) Date NOTE: This is not a forecast of boo tdngs. Data presented in this report (Grid lines Aligned with Saturdays) represents occupancy on the txrohs as of the report date. Source: MTRIP. 12,6,2011 3 -1 -16 Like nothing on earth:" Report Date: 11115(11 100% — 2011112 YTt) vs. 2010111 YTD as of 10(31 (19 -23 properties) 90% 80% 70°r 60% 50% 40% - V 30 C to ry � ! 200N 3 c] 10% 0% -20 -- -- - -- - -- - - -- — - - - - -- — - - -- — — —. -30% -------- - - - -- - - ----------------- - - - - -- .. - - - -- 44°k — -------- - - - - -- — -------- -. - - -- - - -- ----- - - - - -- ---- - - - - -- _50% - - - - -. - -- ---- . - - -- - — - - - - - - -- ----- - - - - -- ---- . - - - -- - - - -- — - - -- ---- - - - - -- ------ . - - - -- ---------- - - - - -. - -- 50% rQ b LA N LJ O V N V N A N W N .A� #. Go .�.� Cb CT K C V A DA a sly f3 c + n n n n a Q cr Q m w w N N N fV N fU N N N N P.7 N N iz N Date NOTE: This is not a forecast of boo tdngs. Data presented in this report (Grid lines Aligned with Saturdays) represents occupancy on the txrohs as of the report date. Source: MTRIP. 12,6,2011 3 -1 -16 Like nothing on earth:" Vail Mountain Key PR Messages • New restaurant at Mid -Vail • Culinary Bigger Picture • The BEAST — Taking Vail's Grooming to an Even Higher Level • Kids Adventure Zones — Two New Zones, Upgrades to Existing Zones • Continued Mountain Pine Beetle Mitigation Efforts • Right Here, Right Now — Vail Steps Up Service with Real -Time Digital Technologies • Vail's Commitment to Skier and Rider Safety • The Completion of Vail's Renaissance and What's on the Horizon • Play Into the Night at Adventure Ridge and Refuel at Bistro Fourteen • Signature Events — Vail Snow Daze, Vail Holidaze, Winter Teva Mountain Games, CarniVail, Spring Back to Vail • Easy Access to Eagle Airport — More Mountain Time! VAIL Lilo nothing on earth. 12/6/2011 3 -1 -17 50thAnniversary Mission Statement Vail Mountain opened for business on Dec. 15, 1962. The mountain and town will be partnering in a celebration of the 50th anniversary on Dec. 15, 2012. The notion of Vail's founding 50 years ago came out of the vision inherent in the spirit of Vail's founders. This represents the current day expression of Vail, and remains an important underpinning of today's powerful Vail brand for both summer and winter. Vail's legacy will be presented in a manner such that it is protected and fostered for future generations to come. A bold, but not arrogant statement of Vail's leadership — culturally, physically and emotionally. Vail's 50th Anniversary celebration will be shared by guests; current and past, historical figures, town and mountain personnel, merchants, as well as the extended Vail community and its stakeholders. 12,6,2011 VAIL_ Like nothing on earth: 3 -1 -18 0 1962 -2012 12/6/2011 3 -1 -19 12,6,2011 Like nothing on earth 3 -1 -20 50t" Anniversary 'imeline 1 4 , Steadily Building 50th Presence /Buz Jan 2012 July 2012 Sept 2012 Dec 2012 Pre - Launch Re -visit pre - launch Debut Mark/Logc tease Anniversary Celebration 7 day event building on Existing SnowDaze structure Pioneer Days Teaser 9/21 -25 Ongoing season-long com onent Jan 2013 April 2013 Spring Back to Vail Anniversary Reprise Ongoing season -long component (pavilion) July 2013 July 4th Anniversary Celebration/ Themed Parade Dec 2013 Legacy Piece 12,6,2011 3 -1 -21 Like nothing on earth-: EpicMix now with photo o, EpicMix photographers will be set -up on mountain Photographer scans guests Epic Pass, takes photos Photos (low res) are automatically uploaded to the guests Epic Mix profile Guests can purchase high res image file for $19.95 and print as many sizes or copies they'd wish EpicMix will continue to track you vertical feet skied - Resets for 2011/12 season but will aggregate year- over -year - Look for new pins to be added this season 12/6/2011 3 -1 -22 Like nothing on eartK F-W AN D,,YOU THOUGH teva mountain games•vaiL v�a4MDd1E MAUF -W FIBRUHRY 10m12 201'2 M Climb OWN arse No IN Him RM *lbMdvwvdvdq ,.. .. I fe rp --4c err v9uL uxnalhfnjmerlh[ tea M mo untain 4! m • VAI L P. h BAUER 2012 Event Schedule February 10 —12, 2012 Friday, Februa�10, 20122012 10am: Vendor /Gear Exposition area opens 10am: Mixed Climbing (Men /Women Qualifiers) 11am: Nordic Freestyle (Ultimate Mountain Challenge Event) 5pm: Gear Expo closes 5pm: Mixed Climbing (Men /Women Finals) 7pm: Outdoor Reels film series 7pm: Free Concert Saturday, Februa�11, 20122012 7:30am: Ski Mountaineering (Ultimate Mountain Challenge Event) 9am: Vendor /Gear Exposition area opens 12:30pm: X- Country Snowshoe 3:30pm: Dual Slalom Bike 4:30pm: Boot Run (Family Fun Run /Boot Leggers) 5pm: On -Snow Bike Crit 5pm: Gear Expo closes 6:30pm: Best Trick Bike /Telemark Big Air 7:30pm: Free Concert Sunday, Februa�12, 20122012 lam: Vail Uphill (Ultimate Mountain Challenge Event) 9am: Vendor /Gear Exposition area opens 9am: Seven Wonders of Vail 10am: Mixed Climbing (Citizens Competition) (Schedule and events are subiect to chance.) 12'6'2 Like nothing on earth: 3 -1 -2 A Project of the VW1 V ley Foundation Map Results Register SEARCH + ATH LETES + ART ;t + MUSIC ou nta i n + MOUNTAINS rri�es'�,©►il_ +ABOUT WINTER TEVA MIXED CLIMBING MOUNTAIN GAMES 12,6,2011 3 -1 -25 $60K CASH How Good Are You? 5601 cash is up for grabs at the 2012 Winter T— Mountain Games presented by EAdie Bauer. Tell your friends. Like nothing on earth:" 2012 WINTER TRAILER \ \ b � ��ƒ �������� (D x2O2mm « m CD § n 7 7 0 3 m @ $ c 0 ]]/ w 2 w CD �j2 jMƒ -12 --a Q q2 m °C �_ G F = e n m 2 ®����n D CL ƒ m m o .. uQ cn � ® ° °� °� °� m 7(D 2 \/ ��a�\U) ? ~� 3 \� 3 E_ 2 j C c 2 a � o�m3 U) § F5 7 7 \ ) § m 0- 2 a E % 3ofU)CD CD m U & ° co - a R 0M -0 _ o ®m CD ; m 2 _ � f � \ CD CD 3 CD c2 CD C 0�R�(n D C ' C 7 E d 3 / o 2 �3 E � � I Pm @ m 2 O y 2 m 2 � � � � � Town of Vail - Sales Summary Summer 2011, as of 9130111 This monthly Sales Tax Collection Summary provides both graphic and brief supporting narrative summaries of sales tax collections in the Town of Vail. It is prepared monthly by town staff in conjunction with MTRIP, and is intended to provide summary information for town management, Town Council, the Vail Economic Advisory Council (VEAC), and Vail Local Marketing District Advisory Council (VLMDAC). 1. Series One is an "All Store" series of sales tax collections from all businesses. The report series is best used to evaluate total sales activity for the current season, compared to last season, and is broken down by both geographic and business segments. 2. Series Two is a "Same Store" fixed set of select businesses (see table below), using gross sales revenue, and is best used to compare the performance of a fixed set of established businesses. 3. Series Three is a Comparison of Set One and Set Two, and can be used to compare and contrast the initial two sets. Comparisons between the two are based on percentage change year over year, thereby mitigating the fact that Series One-All Store is based on sales tax collections and Series Two —Same Store is based on gross sales. All Report sets are further broken down by Geographical subset and by Business Segment. Reports compare current season -to -date results against the previous season, where "Summer" is November — April, and Non- Summer is May — October. Note: For purposes of the Series Two "Same Store" comparison, the following businesses are included in their respective sets: The report is produced by the Town of Vail Economic Development Office, with data provided by the Town of Vail Finance Department, and is prepared by MTRIP, the Mountain Travel Research Program. For further information, please contact: Kelli McDonald, Town o EtIv' � Manager (970.479.2454, kmcdonald @vailgov.com Aq +.rtAKq /.C4AwdC+A I LODGING RETAIL RESTAURANT VAI L VI LLAG E Austria Haus American Ski Exchange Blu's Gasthoff Gramshammer Blitz La Tour Lodge at Vail Colorado Footwear Red Lion Mountain Haus Golden Bear Russell's Sonnenalp Gorsuch Sweet Basil Vail Mountain Lodge Roxy Vendettas LIONSHEAD Antlers Charlie's T- Shirts Bart & Yeti's Destination Resorts Double Diamond Billy's Lift House Lions Head Jewelers Garfinkel's Lion Square Swedish Clog Cabin Les Delices De France Marriott Vail Ski Bike Tech Moe's Montaneros Vail T -Shirt Montauk The report is produced by the Town of Vail Economic Development Office, with data provided by the Town of Vail Finance Department, and is prepared by MTRIP, the Mountain Travel Research Program. For further information, please contact: Kelli McDonald, Town o EtIv' � Manager (970.479.2454, kmcdonald @vailgov.com Aq +.rtAKq /.C4AwdC+A I Town of Vail - Sales Summary Summer 2011, as of 9130111 Series 1: ACTUALS BY MONTH "All Store" Sales Tax Collections Summer 2011 vs. Summer 2010 $350,000 $300.000 $250,000 a $200.000 $150,000 $100,000 w $50,000 $0 $50,000 ALL STORE report for Summer 2011 (May 11 thru Oct 11) O$ Change � Summer2010 3nmmer2011 M J J A S M J J A S M J J A S M J J A S M J J A S M J J A S Month (Year- over -year % change shown above month labels) May, June, July, August and September 2011 sales tax collections were up in all sector /location groups, except for declines for LH restaurants in May, June and August. SEASON -TO -DATE CHANGE "All Store" Sales Tax Collections Summer2011 vs. Summer 2010 50% 46 a0% U 35% 30% H 25% m 20% U 15% 10% a 5% 0% ■VV +LH Combined ❑Vail Village o Lionshead __ ...... 44.3% ■May Jun Jul Aug Sep ■ Summer Total N � e 30A% e < 27.0% 2o.s% 15.7% 14.0% Summer total sales tax collections to date (thru September) are UP in all categories: rr VV retail rr LH retail rr VV lodges rr LH Lodges TT VV restaurants Tr LH restaurants Retail Lodges Restaurants MONTHLY CHANGE "All Store" Sales Tax Collections 1317A 12 60 °k o 0 40°k U m 20°k 0 °k -20 °k n -40 °k -60 °k September sales tax collections were UP in all categories: TT VV retail TT VV lodges TT VV restaurants Tr LH retail Tr LH lodges Tr LH restaurants VV Retail VV Lodges VV Restaurants LH Retail LH Lodges LH Restaurants The report is produced by the Town of Vail Economic Development Office, with data provided by the Town of Vail Finance Department, and is prepared by MTRiP, the Mountain Travel Research Program. For further information, please contact: Kelli McDonald, Town o development Manager (970.479.2454, kmcdonald @vailgov.com 1.121.13 __ ...... _. ■May Jun Jul Aug Sep ■ Summer Total N � e e e < 4 September sales tax collections were UP in all categories: TT VV retail TT VV lodges TT VV restaurants Tr LH retail Tr LH lodges Tr LH restaurants VV Retail VV Lodges VV Restaurants LH Retail LH Lodges LH Restaurants The report is produced by the Town of Vail Economic Development Office, with data provided by the Town of Vail Finance Department, and is prepared by MTRiP, the Mountain Travel Research Program. For further information, please contact: Kelli McDonald, Town o development Manager (970.479.2454, kmcdonald @vailgov.com 1.121.13 Town of Vail - Sales Summary Summer 2011, as of 9130111 Series 2: SAME STORE report for Summer 2011 (May 11 thru Oct 11) ACTUALS BY MONTH "Same Store" Gross Sales Summer 2011 vs. Summer 2010 $2,600,000 $2,000,000 $1,600,000 _8 $1,000,000 E $600,000 $0 $600,000 M J J A S M J J A S M J J A S M J J A S M J J A S M J J A S Month (Year- over -year %change shown above month labels) =$ Change +Summer 2010 Sommer 2011 q N e Q o ■May Jun Jul Aug Sep ■ Summer Total LI Li "Same store" gross sales were largely up in June, July, and September, and were more mixed in May and August. SEASON -TO -DATE CHANGE "Same Store" Gross Sales Summer2011 vs. Summer 2010 20% 16% 16% c 14% 12% 10% T 6% V 6% 4% a 2% 0% Summer total "same store" gross sales to date are UP for all location /sector groups, i.e.: rr VV retail rr LH retail rr VV lodges rr LH lodges TT VV restaurants TT LH restaurants Retail Lodges Restaurants MONTHLY CHANGE "Same Store" Gross Sales Summer 2011 vs. Summer 2010 10117 m 20% ° took Ook -took S -20ok -30ok N q N e Q o ■May Jun Jul Aug Sep ■ Summer Total VV Retail VV Lodges VV Restaurants LH Retail LH Lodges LH Restaurants September "same store" gross sales were UP for: TT VV retail TT VV restaurants TT LH retail TT LH lodges TT LH restaurants September "same store" gross sales were DOWN for: rr VV lodges The report is produced by the Town of Vail Economic Development Office, with data provided by the Town of Vail Finance Department, and is prepared by MTRiP, the Mountain Travel Research Program. For further information, please contact: Kelli McDonald, Town o development Manager (970.479.2454, kmcdonald @vailgov.com 1.121.14 Town of Vail - Sales Summary Summer 2011, as of 9130111 Series 3: COMPARISON: ALL STORE VS SAMES STORE for Summer 2011 (May 11 thru Oct 11) SEASON -TO -DATE CHANGE This summer to date, "same store" is outpacing "all .. All Store "vs. "Same Store' Summer2011 vs. Summer 2010 store" for: Retail Lodges Restaurants Tr LH retail 80% Tr LH restaurants By contrast, "same store" is trailing "all store" for: 40 ' - o rr VV retail IT 2'% t 9 rr VV lodges Tr LH lodges -20% -40% ❑ALLSTORE: Summer2011todate ❑SAME STORE: Summer 2011 to date Tr VV restaurants 60% W +LH W LH VV-LH W LH W +LH W LH MONTHLY CHANGE: W + LH COMBINED .. All Store" vs. "Same Store" Summer 2011 vs. Summer 2010 Monthly detail — VV+ LH combined Retail Lodging Restaurants Tr Retail "Same store" trailed "all store" in May, 80% June, August and September, but outpaced "all store" in July. T Lodging "Same store" trailed "all store" in May, 60 - 0 June, July, August and September. rr Restaurants "Same store" trailed "all store" in Li May, June, July, August and September. -20% -40% ❑ALLSTORE: %Change, 2011 vs.2010 M SAME STORE: % Change, 2011 vs. 2010 60% M J J A S Tot. M J J A S Tot. M J J A S Tot. MONTHLYCHANGE: VAILVILLAGE .. All Store "vs. "Same Store" Summer2011 vs. Summer 2010 Monthly detail — VV Vail Village Retail Vail Village Lodging Vail Village Restaurants Tr Retail "Same store" trailed "all store" in May, 80� June, August and September but outpaced "all store" in July. T Lodging "Same store" trailed "all store" in May, N 60% - 0 40% 9 z ° ' m June, July, August and September. v °' T Restaurants "Same store" trailed "all store" in May, June, July, August and September. -z0 o 40% ❑ALL STORE: % Change, 2011 vs. 2010 60% m SAME STORE: % Change,2011 vs. 2010 M J J A S Tot. M J J A S Tot. M J J A S Tot. The report is produced by the Town of Vail Economic Development Office, with data provided by the Town of Vail Finance Department, and is prepared by MTRiP, the Mountain Travel Research Program. For further information, please contact: Kelli McDonald, Town o development Manager (970.479.2454, kmcdonald @vailgov.com !.!2!.!5 Town of Vail - Sales Summary Summer 2011, as of 9130111 80% T 60% zo% 0% 20% 40% 60% MONTHLY CHANGE: LIONSHEAD .. All Store" vs. "Same Store" Summer 2011 vs. Summer 2010 Lionshead Retail Lionshead Lodging Lionshead Restaurant F�� �h 1 M f TI LI ❑ALLSTORE: %Change,2011 vs.2010 ®SAME STORE: %Change, 2011 vs.2010 M J J A S Tot. M J J A S Tot. M J J A S Tot. Monthly detail — LH T Retail "Same store" outpaced "all store" in May, June, July and August but trailed "all store" September. T Lodging "Same store" trailed "all store" in May, July, August and September, but outpaced "all store" in June. T Restaurants "Same store" outpaced "all store" in May, June, July and August, but trailed "all store" in September. The report is produced by the Town of Vail Economic Development Office, with data provided by the Town of Vail Finance Department, and is prepared by MTRiP, the Mountain Travel Research Program. For further information, please contact: Kelli McDonald, Town o development Manager (970.479.2454, kmcdonald @vailgov.com 1.121.!6 TOWN OF VAIL � Up;! ! WSjrtUpx o!Dpvodjrh I Can ;! Dpn n vojLE!Ef vi rpgn f odEf gbsun f oil Memorandum EbJ ;!! Ef df n cf s!7- !3122! I Tvck du! Fov4spon f oLbrhTLEbLf hjd!Qrtao!VgebLi I T QVSQPTF! 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Qbhf !3! 231VCII122 i i3i i3 Vail Village /Lionshead Waste Diversion Study — completion February 2012 • Responses to A Request for Proposals will be received on November 30, 2011, to assess diversion rates, attitudes, challenges, barriers and opportunities to increase recycling and or composting in the Village and Lionshead. In other waste diversion news Two years ago the Town of Vail participated in the Colorado Association for Ski Towns Reusable Bag Challenge, aimed at the reducing the amount of single -use plastic bags used in grocery stores, achieving 5 t " place overall in a challenge of 31 towns. Since then, Telluride, Aspen, Carbondale, Basalt, Steamboat Springs, and communities across the Front Range have all built on the success of the program and have adopted an ordinance either assessing a fee for plastic bags or banning them altogether. Goal # 2 Energy and Green Building Reduce the Town of Vail municipal and community energy use by 20% below 2006 levels by 2020, in order to effectively reduce the Town's contribution to greenhouse gas emissions and impact on global climate change. Facility -Wide Energy Conservation — completion late 2012 • Construction is underway on the $3.1 million Town -wide energy conservation project. Both parking garages have been retrofitted with LED lights, and are achieving a 70% energy savings (lights were conservatively estimated to only achieve a 50% savings). Guests are commenting on the improved light levels and overall visibility in the garages. Sustainable Building Initiative — draft completed February 2012, beta program begins spring 2012 A green - building points system designed to encourage sustainable building practices is nearing completion and will be test - driven by local contractors in early 2012, presented to the Vail Town Council for adoption in the spring. Greenhouse Gas Emissions (GHG) Inventory — complete fuel Cement Water" Waste -MSW 196 Fraud Purchases Wastewater 42%cd °n 496 Ai r Tra+,el Diesel Ve 1% Gasoline Vehicles Buildings rgy Through the help of a grant from the " i 48% 4846 Colorado Municipal League and Wal -Mart, the Town worked with the University of Colorado Denver to complete a GHG emissions inventory for the Vail community. Results will be presented in full to the Vail Town Council in the upcoming months. Goal #3 Ecosystem Health Ensure that the natural environment, specifically air and water quality, water quantity, land use and habitat are maintained to current or improved levels of biological health. Town of Vail Page 3 2307(Ii122 i i3i i4 Sjmf s!X bLdi !Qsphsbn !o!pohpjoh!! •! 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Upx o!pdVWjrh ! 231VC8122 Qbhf !8! i i3i i8 TOWN OF VAIL � To: Vail Town Council From: Vail Local Housing Authority Date: December 6, 2011 Memorandum Subject: Vail Local Housing Authority — Employee Housing Economic Impact Study PURPOSE The purpose of this memorandum is to inform the Vail Town Council about the Employee Housing Economic Impact Study, initiated and funded by the Vail Local Housing Authority (VLHA). The objective of the study, to be conducted by BBC Research & Consulting (BBC), is to quantify and characterize the economic value of Vail's employee housing to the community's residents, property owners and businesses. Based on the contract, the study will be complete in January, 2012 and will cost the VLHA $18,500. This memo is for information purposes only and no action is requested of the Vail Town Council. BACKGROUND Through the Vail 2020 Focus on the Future process the community established employee housing "... as infrastructure that promotes community, reduces transit need and keeps more employees living in the town..." On September 8, 2008, as part of the Employee Housing Strategic Plan (Strategic Plan) the Town of Vail adopted the goal "to ensure there is deed restricted housing for at least 30% of Vail's workforce within the Town of Vail." The Strategic Plan identifies two objectives of the goal. The first is "keep up." In order to keep up with employee housing demand the Town of Vail adopted Commercial Linkage and Inclusionary Zoning to conjunctively ensure new development provides deed restricted employee housing for at least 30% of new employees generated. The second is "catch up." Catch up efforts address deficiencies in the available housing inventory that have arisen over a period of years and are the responsibility of the Town to address. THE EMPLOYEE HOUSING ECONOMIC IMPACT STUDY The VLHA strongly believes that preparing quantitative and qualitative analysis regarding the economic impacts of providing deed restricted employee housing in Vail 23C FCB122 i i4i i2 will provide a stronger foundation for taking action(s) that further Vail's efforts to achieve its stated employee housing goal. The study will analyze metrics that identify the impacts to local employers, local sales and property tax generation of employee - residents, and the reduced need for public and private investment in parking and transportation infrastructure. The analysis will describe and quantify, where possible, additional impacts (e.g., enhanced service, community vitality, diversity, etc.) of deed restricted employee housing in Vail. Town of Vail Page 2 231VCII122 i i4i i3 MEMORANDUM To: Vail Town Council From: Judy Camp, Treasurer, Timber Ridge Affordable Housing Corporation Date: November 30, 2011 Subject: Timber Ridge Budget On behalf of the Timber Ridge Affordable Housing Corporation ( TRAHC) Board, I am attaching the 2011 amended budget and 2012 annual budget as approved by the board on November 28th. For 2011, the revenue budget has been amended to reflect reduced occupancy in the first nine months of the year and reduced rental rates for the fourth quarter. Reducing rates per unit during the fourth quarter and adding a six -month rental option has increased occupancy to 99% of the units for the winter 2011/2012. Expenses have also been reduced based on year -to -date actual information with the largest reduction in interest expense on the variable rate 2003A bonds. The original budget was based on a 75 basis point (0.75 %) variable interest rate, whereas the actual interest rate is tracking at approximately 25 basis points (0.25 %) for a savings versus budget of $93,000. Negative cash flow of approximately $80,000 will reduce the unrestricted cash balance to a still healthy $1.6 million. The 2012 budget is prepared based on current operating assumptions continuing for the full year and is essentially break -even on a cash flow basis. It does not include the impact of redevelopment currently under discussion with Vail Timber Ridge, LLC, or any requirements that may be made by US Bank as a result of TRAHC's inability to meet the required debt service coverage ratio at the end of 2011. An October 1, 2012 rental rate increase of 5% is assumed based on improving market conditions. For the first nine months of 2012, monthly rental rates remain at $950 per month for individual two - bedroom, one -bath units and $298 per bed per month with two employees per unit for 118 units master leased by Vail Resorts. Six -month leases are offered at $1,190 per unit. Average annual vacancy of 10% is achieved through the reduction in rent per unit on master leases and the addition of six -month winter leases and six -month or less summer leases at premium prices. Operating expenses for 2011 reflect a 4% reduction compared with the 2011 amended budget with the largest reduction ($21,000) in utilities as a result of fewer vacant units with electricity costs borne by the landlord. Interest expense is budgeted at an average annual rate of 40 basis points (0.4 %), somewhat higher than current rates to allow for the possibility that rates could increase in 2012. TRAHC is a non - profit corporation and a component unit of the Town of Vail. 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R TRERSH$p" The Chamber & Tourism Bureau. MEMO To: Kelli McDonald CC: Vail Local Marketing District From: Chris Romer, Vail Valley Partnership Re: Group Sales: Vail Local Marketing District, Medical Meetings Recap At the November 1, 2011 town council work session, the Vail Valley Partnership was asked to recap our group sales efforts on behalf of the Town of Vail /Vail Local Marketing District. It was reported at this time that the Partnership is seeing success with medical meetings & continuing medical education programs and that the medical segment was going to be a main focal point of our group sales efforts moving forward in 2012. Town Council asked if the medical meetings growth was universal across the lodging community in the Town of Vail. We did a brief survey of a few key group /meeting lodging partners and received information from the Vail Marriott Mountain Resort, Vail Cascade Resort, Rock Resorts Vail Collection, Lion Square Lodge, Sebastian Vail and Sonnenalp Resort of Vail. Results are as follows: Historic group mix (2007 — 2010) for Vail lodging properties: Medical meetings: 15% Corporate meetings: 50% Future group mix (2011 forward) for Vail lodging properties: Medical meetings: 19% Corporate meetings: 44% Historic group mix (2007 — 2010) for Vail Valley Partnership: Medical meetings: 3% Corporate meetings: 40% Future group mix (2011 forward) for Vail Valley Partnership: Medical meetings: 29% Corporate meetings: 6% Of note, the Partnership's group booking window for corporate meetings is typically within 12 months of arrival and will likely rise to historic market share for 2012 and beyond. PO Box 1130, Vail, CO 81658 www.visitvailvalley.com 23CFCB122 i i7i i2 TOWN OF VAIL REVENUE HIGHLIGHTS November 30, 2011 Sales Tax Upon receipt of all sales tax returns, October collections are estimated to be $609,393 up 2.5% from last year and 4.6% up compared to budget. Year to date collections of $15.6 million are up 11.1 % from prior year. The year to date and full year budgets have been amended by $900,000 to reflect additional collections earlier in the year. Year to date revenue is up 13.9% from the original budget and up 6.8% from the amended budget. Inflation as measured by the consumer price index was up 3.5% in October. Use Tax Use tax collections as of November 30, 2011 total $730,483 compared with $1,071,153 at this time last year, down 32 %. The annual budget of $500,000 assumed a decrease of 55 %, and will be adjusted during the budget reading tonight. Real Estate Transfer Tax (RETT) RETT collections through November 30 total $3,911,729 down 39% from this time last year. Annual budgeted revenue of $4.7 million will be adjusted downward by $400,000. Of current collections, approximately $1,596,718 or 41 % is from major redevelopment projects including Arrabelle, Four Seasons, Landmark, Manor Vail, Mountain View, Ritz Carlton Residences, Solaris, and The Sebastian. Collections not related to major redevelopment projects currently total $2,315,011, down 4.0% from this time last year. Summary Across all funds, total revenue of $42.2 million is up 5.3% from budget and down 6.7% or approximately $2.1 million from this time last year, mainly due to a decrease in RETT collections. We have currently received 84% of total budgeted revenues for the year. -1- 23 7CB122 Aq {BE - 2 Z E-2 A I K � TOWN OF VAI!% VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: December 6, 2011 ITEM /TOPIC: Matters from Mayor and Council 23 7CB122 K � TOWN OF VAI!% VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: December 6, 2011 ITEM /TOPIC: Executive Session, pursuant to: 1) C.R.S. §24- 6- 402(4)(a)(b)(e) - to discuss the purchase, acquisition, lease, transfer, or sale of property interests; to receive legal advice on specific legal questions; and to determine positions, develop a strategy and instruct negotiators, Regarding: Discussion concerning negotiations regarding Timber Ridge Redevelopment. PRESENTER(S): Matt Mire 23CFCB122 K � TOWN OF VAI!% VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: December 6, 2011 ITEM /TOPIC: Adjournment ( 4:00 p.m.) NOTE: UPCOMING MEETING START TIMES BELOW (ALL ARE APPROXIMATE DATES AND TIMES AND SUBJECT TO CHANGE) --------------- - - - - -- THE NEXT REGULAR VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BEGIN AT APPROXIMATELY 12:30 P.M. (or TBD), TUESDAY, DECEMBER 20, 2011 IN THE VAIL TOWN COUNCIL CHAMBERS December 20, 2011 Work Session: CSE /VLMDAC vacancy appointment interviews - KeIIi /Pam - 12/20 - WS - 30 min. Lift Tax Computation - Judy /Mark Schoppet - 30 min - WS - Dec. 20 Red Sandstone School discussion - Pam /Saundra - 30 min. Mountain Travel Trends report - Ralf Garrison - 30 min. Municipal Office Space discussion - Stan Z /George R - 30 min. Information Updates: Major Projects - Greg Hall Ordinance No. 22 Commercial Ski Storage discussion - 60 min. - Rachel Dimond December 20, 2011 Evening Meeting: CSE /VLMDAC vacancy appointments - KeIIi /Pam - 12/20 - ES -10 min. Second Reading of Supplemental #3 - Kathleen - 10 min. - Evening Second Reading of GRFA basement ord. - Bill G - 10 min. - Evening Ever Vail - George - 60 min. Four Seasons Ramp Lease - Rachel - 15 min. Other Dates /TBD: Thank you presentation for outgoing council members Cleveland and Newbury - 10 min. - 1/3/12 - ES DRB View Corridor Tree Policy - George - 30 min. - 1/3/12 Appointment of newspaper of record - Lorelei /Pam - 1/3/12 Designation of posting notices resolution - Lorelei /Pam - 1/3/12 Strategic Parking Plan - Greg Hall - 60 min. - TBD Comcast Discussion - Ron Braden /Matt Mire 60 min. - TBD NWCCOG Brief Discussion from Pam Caskie, Ex. Dir. - 10 min. or TBD Mutual Aid Agreement - Mark Miller - Consent Agenda - TBD GID Resolution and Discussion - Stan /Matt - TBD (Separate Meeting) Red Sandstone Elementary Playground request to proceed through process - Bill G - 30 min. - TBD 23 7CB122