HomeMy WebLinkAbout2012-03-20 Agenda and Support Documentation Town Council Evening SessionVAIL TOWN COUNCIL
EVENING SESSION AGENDA
VAIL TOWN COUNCIL CHAMBERS
75 S. Frontage Road W.
Vail, CO 81657
TOWN OF AQ9
6:00 P.M., MARCH 20, 2012
NOTE
2
3
4
5
Times of items are approximate, subject to change, and cannot
be relied upon to determine at what time Council will consider
an item.
ITEM /TOPIC: Citizen Participation (15 min.)
ITEM /TOPIC: Consent Agenda:
Lionshead Streetscape Construction Bid Award (5 min)
PRESENTER(S): Tom Kassmel
ITEM /TOPIC: Town Manager Report: (5 min)
PRESENTER(S): Stan Zemler
ITEM /TOPIC: Resolution No. 14, Series of 2012 A Resolution Adopting the
Town of Vail Strategic Plan 2012 - 2022 and Work Plan 2012 - 2013; and
Setting Forth Details in Regard Thereto. (15 minutes)
PRESENTER(S): Stan Zemler
ACTION REQUESTED OF COUNCIL: Approve, approve with modifications,
or deny Resolution No. 14, Series of 2012.
BACKGROUND: The Town Council and Town staff developed a Town of
Vail Strategic Plan 2012 — 2022 and Work Plan 2012 — 2013 to improve
economic health of Vail, while being fiscally responsible; focus on health and
well being as the third component of a vital economy and increase
international tourism.
STAFF RECOMMENDATION: Approve, approve with modifications, or deny
Resolution No. 14, Series of 2012.
ITEM /TOPIC: Presentation by attorneys for Rothgerber Johnson and Lyons
regarding lodging tax paid by Online Travel Companies (OTC's), and current
litigation regarding the same. (20 min. )
PRESENTER(S): Matt Mire, Trey Rogers, Michael Hess
ACTION REQUESTED OF COUNCIL: Listen to the presentation, ask
questions and provide direction.
BACKGROUND: There is ongoing litigation in the United States and in
3/20/2012
Colorado surrounding the amount of taxes paid to local taxing jurisdictions on
room nights booked through OTC's. More specifically, the litigation pertains
to how those amounts are calculated and whether the correct amount of
excise and /or sales taxes are remitted based on the actual "Retail Rate" of
the subject lodging. Based upon information and belief, the OTC defendants
have systemically failed to remit the correct amounts to the Town and to
other Colorado Municipalities. The Rothgerber firm has filed suit on behalf of
the Town of Breckenridge based upon this theory and would like to discuss
the Town's legal options to pursue these claims with the Town Council.
STAFF RECOMMENDATION: Listen to the presentation, ask questions and
provide direction.
6. ITEM /TOPIC: Golden Peak Traffic Discussion (30 min.)
7.
PRESENTER(S): Dwight Henninger, Greg Hall, Jeff Babb (Vail Resorts)
ACTION REQUESTED OF COUNCIL: Gain feedback from Town Council on
next steps.
BACKGROUND: On March 6, 2012, the Vail Town Council requested an
update from Staff on Golden Peak peak period traffic operations.
STAFF RECOMMENDATION: Staff has the following recommendations for
next steps:
-Work with Ski and Snowboard Club Vail to establish bus service from TRC
to Golden Peak and move remaining SSCV staging for out -of -town events to
Minturn.
-Work with Vail Resorts on an ongoing basis to continue to review
operations at Golden Peak.
-Work with Manor Vail to reduce traffic from public parking fee collection.
- Reevaluate the pros and cons of valet parking at Gold Peak and Ford Park.
- Continue to plan for DEVO relocation at Ever Vail.
ITEM /TOPIC: Second reading of Ordinance No. 4, Series of 2012, an
ordinance authorizing the sale of a portion of the real property located at 75
South Frontage Road, Vail, Colorado, (the "Town Hall Property ") to Vail
MOB, LLC, for the purchase price of $5 million, and setting forth details in
regard thereto. (20 minutes)
PRESENTER(S): George Ruther
ACTION REQUESTED OF COUNCIL: Approve, approve with modifications
or deny Ordinance No. 4, Series of 2012 on second reading.
BACKGROUND: The Town of Vail, in cooperation with the Vail Valley
Medical Center and the Steadman Clinic, wishes to redevelop a portion of
the Town's property located at 75 South Frontage Road. To do so, the ToV,
VVMC and SC signed a memorandum of understanding, which in part,
acknowledges the sale of a portion of Town property to VVMC and SC for $5
million. The purchase price was established based upon a value of use
appraisal completed for the property. Pursuant to the terms of the purchase
and sale agreement, the title to the property shall not occur until such time as
a building permit for the new medical office building is ready for issuance and
a construction loan guaranteeing the construction of the building is secured
3/20/2012
and ready for funding.
STAFF RECOMMENDATION: Town staff recommends the Vail Town
Council approves Ordinance No. 4, Series of 2012 on second reading, as
read.
8. ITEM /TOPIC: Resolution No. 15, Series 2012, A Resolution Approving The
Conveyance Of A Portion of the Real Property Located at 75 South Frontage
Road, Vail, Colorado (The Town Hall Property) From The Vail, Colorado,
Municipal Building Authority And Accepting Such Property (10 min. )
PRESENTER(S): Matt Mire and George Ruther
ACTION REQUESTED OF COUNCIL: Approve Resolution No. 15, Series
2012
BACKGROUND: Currently, the real property described in Resolution No.
15, Series 2012, (the "Property ") is owned by the Vail, Colorado, Municipal
Building Authority (the "Authority "), a Colorado non - profit corporation. The
Authority was originally incorporated in 1970 and again in 1985, for the
purpose of financing the construction of Town facilities on the
Property. Pursuant to the Authority's Articles of Incorporation, The Authority
was to convey the Property back to The Town once all outstanding debt on
the Property was fully satisfied, and that the Property must by conveyed to
the Town and to no other party. All outstanding debt on the Property has
been fully satisfied and the Authority now wishes to convey the Property to
the Town. The Town Council, via Resolution No 15, Series 2012 wishes to
approve such conveyance and accept the Property. The Council will then
Authorize the conveyance of the Property as set forth in Ordinance No 4,
Series 2012.
STAFF RECOMMENDATION: Approve Resolution No. 15, Series 2012
9.
ITEM /TOPIC: Appoint members to the Art in Public Places (AIPP), the
Design Review Board (DRB), the Planning and Environmental Commission
(PEC) and the Building and Fire Code Appeals Board ( BFCAB). See
afternoon worksession for letters of interest from each applicant. (15 min.)
PRESENTER(S): Pam Brandmeyer
ACTION REQUESTED OF COUNCIL: Council interviewed each applicant at
the work session. At the evening meeting, four members need to be
appointed to the AIPP; three members to the DRB and four members to the
PEC. All the above are for two year terms, which end March 31, 2014. The
Council also needs to interview and appoint one member to the BFCAB for a
five -year term ending March 31, 2017.
BACKGROUND: The town received fifteen letters of interest for the open
positions on the AIPP, BFCAB, DRB and PEC as follows (incumbent board
members are asterisked):
AIPP:
Dorothy Browning
Kaili Chipman
William Pierce
3/20/2012
Dan Telleen
B &FCAB:
Mark Mueller
DRB:
Susan Bird
Kaili Chipman
Andrew Forstl
Rollie Kjesbo
Elizabeth Maio
Clay Walberg
PEC:
Samuel Bennett
Susan Bird (Susan is interested in both the DRB and PEC positions)
William Pierce
Henry Pratt *
John Rediker
STAFF RECOMMENDATION: Please appoint four members to the AIPP;
one member to the B &FCAB; three members to the DRB and four members
to the PEC at the evening meeting.
10. ITEM /TOPIC: Ordinance No. 5, Series of 2012 An Ordinance Amending
Section 3 -3 -2 ( "Appointment of Board Members "), and Section 3 -3 -3,
( "Membership; Terms "), Vail Town Code, Relating to Eligibility and Terms of
Members of the Arts Board, and Setting Forth Details in Regard Thereto. (5
min.)
PRESENTER(S): Molly Eppard
ACTION REQUESTED OF COUNCIL: Approve, approve with modifications,
or deny second reading of Ordinance No. 5, Series of 2012.
BACKGROUND: Pursuant to a recommendation from the Town of Vail Arts
Board (the "Board "), the Council desires to amend the terms of the Art Board
ordinance to reduce the Board's members, to clarify Board member
requirements, and to eliminate required participation from persons serving on
other Town boards.
STAFF RECOMMENDATION: Approve, approve with modifications, or deny
second reading of Ordinance No. 5, Series of 2012.
11.
ITEM /TOPIC: Ordinance No. 2, Series of 2012, an ordinance amending
Chapter 12 -6, Residential Districts, Vail Town Code, pursuant to Section 12-
3-7, Amendment, Vail Town Code, to establish a new zone district, Vail
Village Townhouse (VVT) District, and setting forth details in regard thereto;
and Resolution No. 7, Series of 2012, amending Chapter VII, Vail Village
Sub - Areas, East Gore Creek Sub -Area ( #6), Vail Village Master Plan,
pursuant to Chapter VIII, Implementation and Amendment, Vail Village
Master Plan, to include recommendations related to a new Vail Village
Townhouse (VVT) District, and setting forth details in regard thereto.
(PEC110040, PEC110041) (5 min)
PRESENTER(S): Bill Gibson, Community Development Department
ACTION REQUESTED OF COUNCIL: The Community Development
3/20/2012
Department requests that the Vail Town Council tables the first reading of
Ordinance No. 2, Series of 2012, and Resolution No. 7, Series of 2012, to its
April 3, 2012, public hearing.
12.
BACKGROUND: On March 6, 2012, the Vail Town Council tabled the first
reading of Ordinance No. 2, Series of 2012, and Resolution No. 7, Series of
2012, to its March 20, 2012, public hearing to provide the applicant an
opportunity to gather additional information for the Council's review.
STAFF RECOMMENDATION: The Community Development Department
recommends the Vail Town Council tables the first reading of Ordinance No.
2, Series of 2012, and Resolution No. 7, Series of 2012, to its April 3, 2012,
public hearing.
ITEM /TOPIC: Ever Vail - The Community Development Department
requests that the following Ever Vail applications be tabled to April 3, 2012.
Major Subdivision
A request for a review of a preliminary plan for a major subdivision, pursuant
to Chapter 13 -3, Major Subdivision, Vail Town Code, to allow for the creation
of two lots for the redevelopment of the properties known as Ever Vail (West
Lionshead), located at 862, 923, 934, 953, 1000 and 1031 South Frontage
Road West, and the South Frontage Road West rig ht-of-way/un platted (a
complete legal description is available for inspection at the Town of Vail
Community Development Department), and setting forth details in regard
thereto. (PEC080062)
Rezoning (Ordinance No. 7, Series of 2011)
A request for a recommendation to the Vail Town Council for a zone district
boundary amendment, pursuant to Section 12 -3 -7, Amendment, Vail Town
Code, to allow for a establish Lionshead Mixed Use 2 District zoning on
Parcels 1 and 2 of the Ever Vail Subdivision located generally at 862, 923,
934, 953, 1000, and 1031 South Frontage Road, and the South Frontage
Road right -of- way /unplatted (a complete legal description is available for
inspection at the Town of Vail Community Development Department), and
setting forth details in regard thereto. (PEC080061)
Special Development District Amendment (Ordinance No. 8, Series of 2011)
A request for a recommendation to the Vail Town Council for a major
amendment to Special Development District No. 4, Cascade Village,
pursuant to Section 12- 9A -10, Amendment Procedures, Vail Town Code, to
allow for the removal of Development Area D (Glen Lyon Office Building)
from Special Development District No. 4, Cascade Village, and for a zone
district boundary amendment, pursuant to Section 12 -3 -7, Amendment, Vail
Town Code, to include the subject property in the Lionshead Mixed Use 2
District, located at 1000 South Frontage Road West /Lot 54, Glen Lyon
Subdivison, and setting forth details in regard thereto. (PEC090036)
Title 12, Zoning Regulations, Vail Town Code, Amendment ( Ordinance No.
9, Series of 2011)
A request for a final recommendation to the Vail Town Council for prescribed
regulation amendments, pursuant to Section 12 -3 -7, Amendment, Vail Town
Code, to amend Section 12- 10 -19, Core Areas Identified, Vail Town Code, to
amend the core area parking maps to include "Ever Vail" (West Lionshead)
within the "Commercial Core" designation, and setting forth details in regard
3/20/2012
thereto. (PEC080065) (5 min.)
PRESENTER(S): Warren Campbell
13.
ACTION REQUESTED OF COUNCIL: The Community Development
Department requests that the major subdivision and Ordinance Nos. 7,
8, and 9, Series of 2011 be continued to the April 3, 2012 public
hearing.
BACKGROUND: Major Subdivision: On January 10, 2011, the Planning and
Environmental Commission forwarded a recommendation of approval, with
conditions, on the preliminary plan for the major subdivision to establish
Parcels 1 and 2 of the Ever Vail Subdivision, by a vote of 5 -0 -2 (Viele and
Cartin recused).
Rezoning: On January 10, 2011, the Planning and Environmental
Commission forwarded a recommendation of approval, with conditions, for a
zone district boundary amendment to establish Lionshead Mixed Use 2
District zoning on Parcels 1 and 2 of the Ever Vail Subdivision, by a vote of 5-
0-2 (Viele and Cartin recused).
Special Development District Amendment: On January 24, 2011, the
Planning and Environmental Commission forwarded a recommendation of
approval, with conditions, for a major amendment to Special Development
District (SDD) No. 4, Cascade Village, to remove the Glen Lyon Office
Building from the SDD in order for it to be incorporated into the Ever Vail
Subdivision, by a vote of 4 -0 -2 (Viele and Cartin recused).
Title 12, Zoning Regulations, Vail Town Code, Amendment: On January 11,
2010, the Planning and Environmental Commission forwarded a
recommendation of approval, with conditions, for a prescribed regulations
amendment to Section 12- 10 -19, Core Areas Identified, Vail Town Code, by
a vote of 4 -0 -2 (Viele and Cartin recused).
STAFF RECOMMENDATION: The Community Development
Department requests that the major subdivision and Ordinance Nos. 7,
8, and 9, Series of 2011 be continued to the April 3, 2012 public
hearing.
ITEM /TOPIC: Vail Public Library Renovation Project (20 min)
PRESENTER(S): Greg Hall
ACTION REQUESTED OF COUNCIL: Review the information provided on
the Vail Public Library Renovation Project and provide direction on
proceeding with the project. Including amending the budget by $ 350,000,
entering into contract with Evans Chaffee Construction Group and schedule
the shut down, move out and set up of temporary "mini /limited" library during
construction this spring in Dobson Arena.
BACKGROUND:
The Vail Library remodel project is a project which has been in the works
over the last couple years in different forms. In September of 2011 the
council directed the staff to prepare a project which combines two previously
3/20/2012
separate phases into one project.
The Town staff believes providing an additional $350,000 to the Library
project budget at this time will allow the project to move forward on a
schedule which is the least disruptive to the community. It will allow a major
upgrade to the Library, similar to the quality and technological upgrades
taking place at the other Town buildings, e.g., like the Lionshead Welcome
Center, West Vail Fire Station and the anticipated New Municipal Building.
STAFF RECOMMENDATION: Staff requests the town council authorize:
An additional $ 350,000 be added to the Vail Public Library Renovation
Project to be funded from the Vail reinvestment Authority Tax Increment
Fund Balance.
The Town Manager enter into a contract with Evans Chaffee Construction
Group to perform the remodel work.
The staff, design team and contractor to continue identifying ways in which
the quality of the project is maintained, with cost savings to the town.
The project to begin demo in the lower portions of the Library the last week of
March with the library closing for the week of April 6 to reestablish a small
limited library in Dobson Arena.
14. ITEM /TOPIC: Adjournment (9:30 p.m.)
3/20/2012
K �
TOWN OF VAI!%
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: March 20, 2012
ITEM /TOPIC: Citizen Participation
3/20/2012
K �
TOWN OF VAI!%
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: March 20, 2012
ITEM /TOPIC: Consent Agenda:
Lionshead Streetscape Construction Bid Award
PRESENTER(S): Tom Kassmel
ATTACHMENTS:
LH Streetscape presentation
Council LH Streetscape Award
3/20/2012
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Subject
Town Council
Public Works
March 20, 2012
Lionshead Streetscape Bid Award
Background
Memorandum
The East Lionshead Circle Bus Stop (ELHC) and Concert Hall Plaza (CHP) Streetscape
Improvement Project was publically bid for construction on March 9, 2012. Four base
bids were received for the project along with multiple alternates. Of the four bids, three
were General Contractors; B &B Excavating (Oldcastle SW Group, Inc.), RA Nelson, and
Icon Inc., the fourth was a subcontractor bid that cannot be accepted and therefore is
not provided herewithin.
Bid Analysis
The Base Bids for the project include the work required for each final approved design,
excluding a boiler for CHP. The alternate bids were requested to understand the costs
of adding options that were discussed with Council this past fall. The alternate bids
requested include;
Alternate 1 — ELHC Bus Loop: An alternate to snowmelt the bus loop at ELHC
Alternate 2 — ELHC Crosswalks: An alternate to snowmelt the two eastern crosswalks
Alternate 3 — CHP Bus Loop: An alternate to snowmelt the bus loop at CHP
Alternate 4 — CHP Irrigation: An alternate to accommodate an unknown condition
Alternate 5 — CHP Boiler Room: An alternate to construct the CHP boiler room
enclosure at the pedestrian bridge stairs and
reconstruct the stairs
Alternate 6 — CHP Stairs: An alternate to add snowmelt to the stairs at the
pedestrian bridge
Alternate 7 — Accelerate ELHC: An alternate to complete the ELHC improvements by
June 27, 2012, in lieu suspending for the summer and
completing in the fall.
In consideration of the Base Bids and Alternates and the Construction Budget of $2.19
million Staff recommends awarding the contract to B &B Excavating. Staff has defined
3/20/2012
2 -2 -1
four Options for discussion. There are other combinations of Alternates that can be
awarded, however these four align with previous discussion with Council;
Option 1 - Base Bids ELHC & CHP Only ($1.66 million): This Option allows for the
construction of both ELHC and CHP streetscape improvements as designed, however
does not include a boiler or boiler location for CHP. Staff does not recommend this
Option as it will not provide the necessary boiler or boiler room location in order to heat
CHP.
Option 2 — Base Bids + Alts 4, 5, 6 (CHP Boiler Enclosure and Stairs) ($2.08 million):
This Option allows for the construction of both the ELHC and CHP streetscape
improvements and provides a boiler for CHP within the DRB preferred location; a
partially buried enclosure at the base of the pedestrian bridge stairs. It also provides
snowmelt to the pedestrian stairs, thus minimizing both snow and ice maintenance and
potential liability. Based on information from Human Resources heated streetscape
within the Villages has virtually eliminated slip and fail claims in the Villages. The
existing pedestrian bridge stairs currently has one pending slip and fail claim. It is
staff's recommendation to heat critical public stairways throughout Town when the
opportunity to do so efficiently presents itself, as in this case.
Option 3 — Base Bids + Alts 1, 2, 3, 4, 5, 6 (CHP Boiler /Stairs + Heated Bus Loops and
Crosswalks) ($2.19 million): This Option allows for the construction of both the ELHC
and CHP streetscape improvements, provides a boiler for CHP within the DRB
preferred location, and provides snowmelt and pavers to the two additional eastern
crosswalks at ELHC and snowmelt and concrete to the bus loops at ELHC and CHP.
The original staff recommendation in the fall was to snowmelt the bus loops for
enhanced guest bus drop- off /pick -up safety and experience, and for snow and ice
maintenance purposes. Currently as existing and as designed the In -Town bus drops -
off /picks -up guests when parked along a curved curb /pan (demarking the edge of road
and snowmelt area). This causes the area directly in front of the doors of the bus to be
unheated and potentially snowy /icy /slushy. Also, the maintenance of these areas
requires snow removal and storage to occur in areas outside of the bus loop. At ELHC
this snow storage occurs just east of the Welcome Center along the grassy hillside in
front of the parking structure, and at CHP this occurs along W. Lionshead Circle in front
of the Lionshead Inn. Although this causes the maintenance crews to move the snow
further it is an effort that is currently being done. The current concern for maintenance
is the impending loss of these areas when redevelopment occurs. Currently the largest
concern is at CHP, where the development of Strata will significantly limit the ability to
store snow along West Lionshead Circle (See Photo and Strata Development plan
Attached). The photo attached shows the condition of W. Lionshead Circle after being
plowed after a 6" snow storm this past December. In addition Option 3 adds snowmelt
and pavers to the two eastern crosswalks at ELHC. Staff believes this enhancement
will provide guests with a more noticeable and desirable location to cross the street and
alert drivers in to slow down at the crosswalks as they will be visible during both the
summer and winter months. Option 3 is Staff's preferred recommendation and is within
budget.
Town of Vail Page 2
3/20/2012
2 -2 -2
Option 4 — Same as Option 3 + Alt 7 (Accelerate ELHC) ($2.30 million): This Options is
identical to Option 3 however it accelerates the completion of ELHC to June 27, in lieu
of suspending work on June 27 and restarting on September 3 The current
completion date of ELHC based on B &B's preliminary schedule is September 18 Staff
recommends not accepting the acceleration since the project will be in an acceptable
hard surface state by June 27 for the summer season.
The attached table outlines the costs of each Base Bid and Alternative bid by the three
General Contractors. An additional column has been added to B &B and RANA's bids for
requested credits and value engineering. The credits provided are mainly due to the
reduction of snowmelt zone controls and their respective costs as well as the elimination
of a Wayfinding tower element at CHP. The original bid snowmelt zone controls has
been deemed unnecessary in this application, and has been significantly reduced. The
Wayfinding element is a costly element, and should be reevaluated with the current
design in progress for the Wayfinding program.
When reviewing the table, the yellow highlighted column is B &B Excavating's cost
breakdown for each Base Bid and Alternate inclusive of the credits for the value
engineered (VE) items. The row highlighted in orange is the recommended Option 3
total cost. Please note that selecting Alternates 3 and 6 require an upgraded Boiler, in
order to capture this cost in a case in which only one of the two are selected, the cost of
the upgraded boiler is in each Alternate. Therefore there is a duplicate cost if both
Alternates are selected. The Option cost totals have been rectified for this duplication
where appropriate. Also the specific credits for VE items are listed below the summary
table.
III. Staff Recommendation
Staff Recommends awarding the contract to B &B Excavating in the amount of
$2,190,270.70 in a contract form approved by the Town Attorney and signed by the
Town Manager, for the construction of the East Lionshead Bus Stop and Concert Hall
Plaza Streetscape Improvement Project including the ELHC and CHP Base Bids and
Alternates 1,2,3,4,5,6.
Town of Vail Page 3
3/20/2012
2 -2 -3
ELHC & CHP Streetscape Bids
Construction Bid Budget: $ 2,190,000.00
Description of Bid
B &B Excavating
I
RA Nelson
ELHC Quantity #'s Item 79,80,81,82
Icon
Original Bid
Original Bid
Bid w/ VE
Original Bid
Bid w/ VE
ELHC Base Bid
$
1,447,381.29
$
1,348,566.26
$
1,602,076.27
$
1,495,873.88
$
1,660,863.84
Alternate 1: Bus Loop
$
48,809.72
$
33,079.96
$
56,723.25
$
40,845.25
$
56,643.56
Alternate 2: Crosswalk
$
39,064.18
$
23,334.42
$
41,960.88
$
26,082.88
$
34,031.64
Alternate 7: Accelerate ELHC
$
39,606.00
$
39,606.00
$
-
$
-
$
56,000.00
CHP Base Bid
$
394,120.72
$
308,648.51
$
377,452.46
$
284,823.30
$
410,876.77
Alternate 3: Bus Loop
$
192,807.38
$
169,213.04
$
200,089.74
$
176,271.54
$
191,127.79
Alternate 4: Irrigation
$
665.03
$
665.03
$
2,436.00
$
2,436.00
$
1,518.00
Alternate 5: Boiler Room & Stair
$
359,644.84
$
359,644.84
$
360,247.19
$
360,247.19
$
353,238.72
*Less Smaller boiler
$
(74,479.42)
$
(74,479.42)
$
(76,246.86)
$
(76,246.86)
$
(2,400.00)
Alternate 6: Stair Snowmelt
$
156,578.61
$
133,258.32
$
161,108.00
$
137,289.80
$
147,810.20
*Less Extra Boiler
$
(111,660.26)
$
(111,660.26)
$
(112,719.35)
$
(112,719.35)
$
(103,778.00)
Recommendations
Option 1 (Base Bids ELHC & CHP Only)
$
1,841,502.01
$
1,657,214.77
$
1,979,528.73
$
1,780,697.18
$
2,071,740.61
Option 2 (Base Bids + Alt 4,5,6)
$
2,283,911.07
$
2,076,303.54
$
2,427,073.06
$
2,204,423.31
$
2,571,907.53
Option 3 (Base Bids + Alt 1,2,3,4,5,6)
$
2,452,932.09
$
2,190,270.70
$
2,613,127.58
$
2,334,903.63
$
2,749,932.52
Option 4 (Base Bids + Alt 1,2,3,4,5,6,7)
$
2,492,538.09
$
2,229,876.70
$
2,613,127.58
$
2,334,903.63
$
2,805,932.52
Budget Delta Option 1: Under Budget
$
348,498.00
$
532,785.24
$
210,471.27
$
409,302.82
$
118,259.39
Budget Delta Option 2: Under budget
$
(93,911.06)
$
113,696.47
$
(237,073.06)
$
(14,423.31)
$
(381,907.53)
Budget Delta Option 3: On Budget
$
(262,932.09)
$
(270.70)
$
(423,127.58)
$
(144,903.63)
$
(559,932.52)
Budget Delta Option 4: (Over Budget)
$
(302,538.09)
$
(39,876.70)
$
(615,932.52)
Value Engineered Items
B &B Excavating
RA Nelson
ELHC Quantity #'s Item 79,80,81,82
$ 17,737.32
$ 18,158.79
ELHC Zone Valves
$ 73,336.70
$ 75,535.60
ELHC Boiler Plant Controls
$ 7,141.01
$ 7,208.00
ELHC Alt 1 -Zone Control
$ 15,729.76
$ 15,878.00
ELHC Alt 2 -Zone Control
$ 15,729.76
$ 15,878.00
ELHC Gold Leaf to Gold Paint
$ 600.00
$ 5,300.00
CHP Zone Control
$ 7,864.56
$ 7,939.40
CHP Alt 3- Zone Control
$ 23,594.34
$ 23,818.20
CHP Alt 6- Zone Control
3/20/2012
$ 23,320.29
$ 23,818.20
CHP Tower Element
$ 77,607.65
1
1 $ 84,689.76
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K �
TOWN OF VAI!%
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: March 20, 2012
ITEM /TOPIC: Town Manager Report:
PRESENTER(S): Stan Zemler
3/20/2012
K �
TOWN OF'VA10
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: March 20, 2012
ITEM /TOPIC: Resolution No. 14, Series of 2012 A Resolution Adopting the Town of Vail
Strategic Plan 2012 - 2022 and Work Plan 2012 - 2013; and Setting Forth Details in Regard
Thereto.
PRESENTER(S): Stan Zemler
ACTION REQUESTED OF COUNCIL: Approve, approve with modifications, or deny
Resolution No. 14, Series of 2012.
BACKGROUND: The Town Council and Town staff developed a Town of Vail Strategic Plan
2012 — 2022 and Work Plan 2012 — 2013 to improve economic health of Vail, while being
fiscally responsible; focus on health and well being as the third component of a vital economy
and increase international tourism.
STAFF RECOMMENDATION: Approve, approve with modifications, or deny Resolution No.
14, Series of 2012.
ATTACHMENTS:
Resolution No. 14, Series of 2012
Strategic Plan 2012 -2022 and Work Plan 2012 -2013
3/20/2012
RESOLUTION NO. 14
Series of 2012
A RESOLUTION ADOPTING THE TOWN OF VAIL STRATEGIC PLAN 2012-
2022 AND WORK PLAN 2012 -2013; AND SETTING FORTH DETAILS IN
REGARD THERETO.
WHEREAS, the Town of Vail (the "Town "), in the County of Eagle and State of
Colorado is a home rule municipal corporation duly organized and existing under the
laws of the State of Colorado and the Town Charter (the "Charter");
WHEREAS, the members of the Town Council of the Town (the "Council') have
been duly elected and qualified;
WHEREAS, the Council and Town staff developed the Town of Vail Strategic
Plan 2012 — 2022 and Work Plan 2012 — 2013 ( "Plans ") to improve economic health of
Vail, while being fiscally responsible; focus on health and well being as the third
component of a vital economy and increase international tourism; and
WHEREAS, the Council has determined that the passage of this resolution
preserves the public property, health, welfare, peace and safety of the Town of Vail, and
the amendments set forth in this ordinance are in the best interest of the Town, its
guests and its inhabitants.
NOW THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE
TOWN OF VAIL, COLORADO THAT:
Section 1. The Council hereby approves the Town of Vail Strategic Plan
2012 -2022 and Work Plan 2012 -2013 on behalf of the Town in substantially the same
form as attached hereto as Exhibit A and in a form approved by the Town Attorney.
Section 2. This Resolution shall take effect immediately upon its passage.
INTRODUCED, PASSED AND ADOPTED at a regular meeting of the Town
Council of the Town of Vail held this 20 day of March, 2012.
Andrew P. Daly
Town Mayor
ATTEST:
Lorelei Donaldson,
Town Clerk
Resolution No. 14, Series 2012
3/20/2012
4 -1 -I
EXHIBIT A
TOWN OF VAIL STRATEGIC PLAN 2012 -2022 AND WORK PLAN 2012 -2013
Resolution No. 14, Series 2012
3/20/2012
4 -1 -2
TOWN OF VAIL '
Revisions Highlighted in Yellow
STRATEGIC PLAN 2012 - 2022
WORK PLAN 2012 -2013
Presented March 6, 2012
Revised March 20, 2012
Vision
To be the Premier International Mountain Resort Community!
Our Mission
Grow a vibrant, diverse economy and community, providing our citizens and guests with
exceptional services and an abundance of recreational, cultural and educational
opportunities.
Our Values
Respect, Trust, Integrity, Innovation, Collaboration, Environmental Stewardship.
Our Commitment
To provide vision, leadership, efficiency, transparency, accountability and fiscal
responsibility.
Note: Changes made by Council during their 2012 retreat are highlighted in italics.
Key Goals
• Improve Economic Vitality
• Grow a Balanced Community
• Improve the Quality of the Experience
• Develop Future Leadership
Goal: Improve Economic Vitality
Improve the economic health of Vail, while being fiscally responsible. Focus on health
and well being as the third component of a vital economy. Increase international
tourism.
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2012 — 2013 Action Steps — Improve Economic Vitality
A. Embrace an international focus in our destination strategy including international
marketing collaboration between Vail Local Marketing District, Vail Mountain
Marketing and Colorado State Office of Economic Development and International
Trade as well as events that attract international audiences through the
Commission on Special Events, Vail Local Marketing District and Vail Town
Council.
Project Leader: Kelli McDonald
Key Milestones:
Q1 - 4 2012 Mexico and South American media and influencer visits,
familiarization trips and marketing materials. ONGOING.
2012: 25+ trips
2013: 30+ trips
Q1 2012 AIPP and the Mexican Consulate bring art exhibits from Mexico to
Vail; exhibit at the Sebastian starts March 16.
Q2 - 4 2012 Have a seat at the table for the Regional Partnership Strategy
Development from the Colorado State Office of Economic
Development and International Trade.
Q1 2012 Provide funding for events to appeal to international audiences.
B. Participate in development of an international terminal at Eagle Airport.
Project Leader: Margaret Rogers, Council Representative
Key Milestones:
Q1 - 4 2012 Have a seat at the table for the Eagle Airport Master Planning
process; collaborate with Eagle County Commissioners and the
Economic Council of Eagle County on this initiative.
Note: May require additional resources.
C. Utilize Vail Mountain Marketing's database on international guests through
agreement with Vail Local Marketing District to message to those guests through
email 6 times per year to drive visitation. Additional efforts will occur through
public relations articles and stories; print advertising and a dedicated web site.
Project Leader: Kelli McDonald
Key Milestones:
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Q2 2012 First flight of email messaging, print ads and public relations.
Q3 2012 Second flight of email messaging, print ads and public relations.
D. Develop an economic diversity strategy to include health and well - being.
Project Leader: Kelli McDonald
Key Milestones:
Q1 — 4 2012 VLMD adopts health and well -being as a strategic pillar —
ONGOING.
Q1 — 4 2012 Recruiting efforts to bring more medical meetings — ONGOING.
Q 2 - 3 2012 VEAC roundtable discussion on topic with presentation to Town
Council.
E. Develop an economic development strategy to encourage small businesses to
remain and to locate in Vail.
Project Leader: Kelli McDonald and Community Development
Key Milestones:
Q2 — 3 2012 VEAC roundtable discussion on topic with presentation to Town
Council. ( Kelli)
Q2 — 3 2012 Collaboration with the Economic Council of Eagle County,
NWCCOG Economic Development District and Colorado State
Office of Economic Development and International Trade. ( Kelli)
Q2 — 3 2012 Determine current commercial square footage, vacancy rate,
assess zoning and regulations to ensure we're getting what we
want and assess if and how we want to grow. Update Land Use
Plan if necessary. (Community Development)
F. Grow quality group business (increase groups that support local businesses)
through continued efforts of VLMD and Vail Valley Partnership to recruit groups
to host their events, conferences and tournaments in Vail.
Project Leader
Key Milestones:
Kelli McDonald
Q1 - 4 2012 Measure results in terms of number of groups as well as room
nights and dollars in contracted revenue.
2011: 9,200 room nights; $1,652,000 lodging revenue
2012 projected: 9,400 room nights; $1,950,000 lodging revenue
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2013 projected: 9,500 room nights; $2,050,000 lodging revenue
G. Be proactive in securing event partnerships and ensure we receive appropriate
recognition for our support.
Project Leader
Key Milestones:
Kelli McDonald
Q1 2012 Recruit new events and event promoters in 2012 — ONGOING.
Q1 2012 Town Manager sends letter to USA Pro Cycling Challenge
requesting a meeting with Shawn Hunter in an attempt to bring the
event back to Vail — COMPLETE.
Q2 — 4 2012 Meetings scheduled with identified local and regional entities who
could be partners in the effort to recruit world -class events to Vail.
Q2 — 4 2012 Ensure that recognition of Vail is increased for support of 2015
World Championships — ONGOING.
H. Improve the regulatory environment for doing business in Vail and consider
incentives that might promote short -term redevelopment to bring in new business
(e.g., periodically review development approaches with policy objectives to
ensure consistency with redevelopment strategy) including sign regulations,
displays, design review process, fire code inspections and e- commerce for
building department payments.
Project Leader
Key milestones:
George Ruther
Q2 2012 Convene work session with Council to discuss redevelopment
incentives and policy objectives options
Q2 2012 Review sign regulations, outdoor display policies and development
review processes and convene joint worksession meeting with
Council, PEC and DRB
Q3 2012 VEAC roundtable discussion on existing regulations
Q4 2012 Review and adoption of 2012 International Building Code (IBC)
Improve the regulatory environment for doing business in Vail for event
producers including special event permitting process, vendor permits and liquor
permits.
Project Leader: Pam Brandmeyer and Kelli McDonald
Key milestones:
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Q1 - 4 2012 Formation of the Event Review Committee (ERC), with
representatives from each town department, has provided
seamless implementation of challenging special events, e.g.,
ProCycling Challenge, Divas, Teva Summer and Winter Games,
etc., as well as setting the stage for upcoming major 2012 events,
e.g., Gran Fondo, Tour of Vail, etc. In 2011, ERC processed 90
special events licenses. ONGOING (Pam)
Q2 2012 CSE roundtable discussion with event promoters to discuss existing
regulations and policies ( Kelli)
Q3 2012 Schedule work session discussion with Council ( Kelli and Pam)
J. Improve the regulatory environment for doing business in Vail for new and
existing businesses.
Project Leader: George Ruther, Kelli McDonald
Key Milestones:
Q3 2012 VEAC roundtable discussion on existing regulations and tax
policies
Q4 2012 Identify options for simplifying workflow, map the existing process
to identify redundancies and inefficiencies, and develop strategic
plan for implementation
Q3 2012 Schedule work session discussion with Council to discuss policy
direction and establish a schedule for adopting and implementing
amendments.
K. Redevelop the municipal site including the medical office building which will
improve economic vitality by expanding the footprint of the clinic and by
redeveloping TOV assets, which may include the Vail Village Inn Phase 5
commercial space, the Main Vail fire station, etc., to house staff temporarily in
these buildings, then creating additional office space once the muni building is
complete.
Project Leader: George Ruther
Key Milestones:
Q1 2012 Sign Memorandum of Understanding — COMPLETE.
Q1 2012 Award TOV contracts for architect and project management —
COMPLETE.
Q3 2012 Complete entitlement process.
Q4 2012 Obtain final CDOT approvals.
Q2 2013 Relocate TOV offices.
Q2 2013 Break ground.
Q1 2015 Complete project.
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L. Accelerate implementation of a financial system to coincide with the demolition of
the existing municipal building which houses the system hardware. The timing of
this project is tied to the ability to exit the muni building. The project also
supports economic development through improved ability to provide information
and supports an improved customer service through e- commerce.
Project Leaders: Kathleen Halloran and Mike Richards
Key Milestones:
Q1 2012 Evaluate systems.
Q2 2012 Award contract and begin phased implementation.
Q1 2013 Complete implementation of all critical modules prior to relocation
of TOV offices.
M. Complete "Conference Center Funds" projects: the clubhouse at Vail golf and
Nordic center; Ford Park athletic fields; and Ford amphitheater improvements.
These projects are designed to increase our ability to add room nights such as
the event space at the golf clubhouse and the athletic fields as well as provide a
better overall experience by upping the bar with regards to the condition of all
facilities.
Project Leader: Greg Hall, Todd Oppenheimer and team e.g. VVF, VRD
Key Milestones:
Q4 2012 Begin construction of Ford Park athletic fields.
Q1 2013 Begin construction of clubhouse.
Q2 2013 Begin construction of Ford amphitheater improvements.
N. Program and manage the new Lionshead Welcome Center community space.
Project Leader
Key Milestones:
Pam Brandmeyer
Q1 2012 Use RFP process to select individual or group to program and
manage the facility — COMPLETE.
Q1 2012 Sign management contract; determine pricing; operational
guidelines and policy including free and discounted events.
Q2 2012 Begin having paid events.
Q2 2013 Complete one -year review and make adjustments if necessary.
O. Partner with Vail Resorts to provide a 50 anniversary celebration.
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Project Leaders: Kelli McDonald and Suzanne Silverthorn
Key Milestones:
Q1 2012 Funding of $250,000 approved for 2012 — COMPLETE.
Q2 2012 Presentation to Town Council on timeline and activities.
Q3 2012 Launch of celebration with Pioneer Days.
Q4 2012 Anniversary celebration with Snow Daze, Holidaze and Gala.
P. Partner with the Vail Valley Foundation to present the 2015 championships and
Nations Ski race in Vail.
Project Leaders: Susie Tjossem, Stan Zemler and Dwight Henninger
Key Milestones:
Q2 2012 Host emergency preparedness exercises in coordination
with Town's exercise program that develop our awareness.
Q1 2013 Finalize legacy actions and plans for the Town.
Q4 2013 Activate coordinated plans during the December 7 -8, 14 -15, 2013
Test Events.
Q1 -4 2012 -14 Active participation on the Organizing Committee.
Beyond 2013 — Improve Economic Vitality
A. Embrace an international focus in our destination strategy: to include United
Kingdom, Australia and Asian markets.
B. Evaluate signage for an appropriate mix of languages.
C. Maintain /enhance international relationships.
D. Cultivate international city relationships: Look to international partners for best
practices and potential inroads to new markets regarding international resort
tourism.
E. Develop and promote TOV endowment fund: Explore /establish additional ways
for gifting to TOV programs and events through endowments, bequests, and
other charitable gifting arrangements.
Goal: Grow a Balanced Community
Attract professionals and families back into the Vail community.
2012 — 2013 Action Steps — Grow a Balanced Community
A. Assess current demographic mix vs. desired demographic mix using most
current census and Eagle County documents.
Project Leader: Community Development
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Key Milestones:
Q3 2012 Complete assessment
B. Explore the future of Red Sandstone Elementary School (RSES).
Project Leader: Town Council and Town Manager
Key Milestones:
Q1 2012 Town Council and staff worked with the Eagle County School Board
to keep RSES open and operating. - COMPLETE
Q3 2012 Work session to understand current policies of school board and
develop Council objectives for RSES, e.g., which grades may be
best served
Q4 2012 Schedule meeting with school district to map out future of RSES
C. Assure affordable work force housing remains at Timber Ridge
Project Leaders
Key Milestones:
TRAHC Board
Q2 2012 Resolve non - compliance issues on financing with US Bank.
Q2 2012 Prepare five -year operating plan and revenue strategy.
Q2 2012 Develop a revised capital improvement plan.
Q4 2012 Complete first year capital improvements per plan.
D. Complete comprehensive renovation of Vail Public Library including new
technology center for patrons and technological improvements to the community
room. This will provide locals as well as guests with enhanced technology
resources and will allow the library to increase usage of its community room and
expand upon programming for all age groups.
Project Leader: Lori A. Barnes and team
Key Milestones:
Q1 2012 Contract award for construction.
Q4 2012 Project complete.
Beyond 2013 — Grow a Balanced Community
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A. Explore amenities that will influence the desired demographic (identified in the
above analysis) to live in Vail to potentially include a "gathering /community
center" among other amenities. An October 2008 asset inventory study was
completed by the Vail Local Marketing District Advisory Council and Town
Council gave direction to update and expand the study, which was completed in
May 2011. A copy of that study can be presented to Town Council for further
review. Update the study to include 2012 construction projects.
B. Review Chamonix configuration to attract the desired demographic.
C. Explore adapting the buy- down /mortgage assistance program to achieve this
goal.
Goal: Improve the Quality of the Experience
Improve the Vail experience for all guests and further set Vail apart from its competition.
2012 — 2013 Action Steps — Improve the Quality of the Experience
A. Integrate VLMDAC information with capital plan.
Project Leaders: Kelli McDonald and Kathleen Halloran
Key Milestones:
Q1 2012 VLMDAC memo will be presented to Council March 20, 2012.
Q3 2012 2013 budget discussions include consideration of VLMDAC input.
B. Partner with Vail Resorts on cutting -edge technology (e.g., way finding, wi -fi,
social media, apps).
Project Leaders: Suzanne Silverthorn, Greg Hall, Kelli McDonald, Ron Braden
Key Milestones:
Q2 2012 Formalize a structure for collaboration and set goals.
Q3 2012 Develop a list of shared actions.
C. Focus on resort size and resort appropriate environmental programs.
Project Leader: Kristen Bertuglia
Vail Recycles! Vail Village and Lionshead Recycling Program
Key Milestones:
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Q1 2012 Conduct waste study and survey to establish waste diversion
baseline: Survey businesses as to current practices and attitudes,
challenges, barriers with respect to waste diversion, how the Town
can help. Establish waste diversion baseline by random selection
sort sampling of business trash.
Q2 2012 Compile results, hold stakeholder meeting with waste haulers,
businesses, and develop recommendations.
Q2 2012 Complete final report. Present results to Town Council, obtain
direction as to appropriate recycling incentive program (e.g.
ordinance updates, grants or incentives, additional services, etc.)
Q3 2012 Implement Vail Recycles! Program for Vail Village and Lionshead
Water Quality Public Education Program
Key Milestones:
Q1 2012 Interview Americorp Environmental Stewardship program
candidates and select summer intern in order to assist in the
development of a public education campaign that raises community
awareness about the individual potential to positively
impact water quality, including establishing current practices for
private property pine beetle spraying.
Q2 2012 Summer intern kickoff meeting - Based on the Boulder Keep It
Clean Program, intern will develop door hangers and educational
material for East Vail residents. Target 500 contacts made.
Q3 2012 Working with staff, intern will provide web content using graphic
materials to educate the public on water quality issues.
Organize Gore Creek walking tours at Bighorn Park.
Presentations /demonstrations will provide a hands -on learning
experience for residents and guests: ecosystem ecology, wildlife
and aquatic insects, proper riparian area buffers, maintenance,
lawn care, etc. July Working with staff, intern will help organize a
Gore Creek stream bank restoration project with resident
volunteers to prevent erosion impairment in previously identified
target areas.
Sustainable Building Initiative (SBI) - Currently underway, the objective of the SBI
is to develop and implement a green building points system, incentivize
sustainable building practices through carrot rather than stick approach,
education and outreach. Ensure this initiative improves the ability for doing
business in Vail.
Key Milestones:
Q1 2012 Conduct 3 SBI Committee meetings to determine point items in
categories not yet addressed (energy, materials and reuse,
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quality control, and innovation).
Q2 2012 Present each category to the Planning and Environmental
Commission (PEC).
Q2 2012 SBI meeting to discuss incentives.
Final revisions and public comment period.
Final draft presented to PEC.
Q3 2012 Final draft presented to Town Council.
Test drive SBI in- house; work with select project to ensure smooth
implementation.
Q4 2012 First and second readings of ordinance to adopt SBI. (Nov -Dec,
along with 2012 building code adoption hearing).
Begin snowmelt offset program discussion, solicit for addition SBI
Committee members.
Organize public presentation of existing snowmelt offset programs
at Donovan Pavilion - CORE and ECOBuild, Telluride.
Present snowmelt offset program discussion, decide if Vail will
move forward in pursuing offset program for the Town
D. Review and enhance our "connectivity" plan including a comprehensive signing
and wayfinding program.
Project Leaders: Greg Hall, Suzanne Silverthorn
Key Milestones:
Q1 2012 Town Council Approval of Wayfinding Principles.
Q3 2012 Program design and approval.
Q4 2014 A three year phased Installation with final completion before -
2015 World Alpine Championships.
E. Review and enhance our "connectivity" plan with a focus on hiking, walking,
wandering and lingering.
Project Leaders: Public Works Project Staff
Key Milestones:
Q3 2012
Work with CDOT on the overlay of the Vail Pass recreation trail.
Q3 2012
Completion of the bike lanes on the frontage road to East Vail.
Q4 2012
Complete Lionshead streetscape projects - East Lionshead Circle
and Concert Hall Plaza.
Q4 2012
Include public rest rooms in a remodel of Main Vail Fire House.
Q4 2012
Reconstruct the Matterhorn Bridge with sidewalks.
Q2 2013
Sun Dial Plaza.
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Q2 2013 Identify key missing links in "connections" determine obstacles and
costs to complete the links and prioritize the connections for
implementation, including trailheads.
Q4 2013 Rebrand the Village information center to a Welcome Center similar
to Lionshead in addition provide public restrooms and an upgrade
in keeping with Vail's renaissance.
F. Improve the quality and convenience of parking and transportation.
Project Leaders: Greg Hall and Mike Rose
Key Milestones:
Q2 2012 Council work session to: provide background; identify steps already
taken; and determine policy.
Q2 2012 Consider engaging a consultant to assist with finalization of the
strategic parking plan, including system efficiencies.
Q2 2012 Begin a three year program to meet the CDOT requirements to
ensure use of the frontage roads for various parking as previously
directed by the Town Council.
Q3 2012 Continue to refine and enhance the summer special event express
bus.
Q3 2013 Review parking operations and equipment for implementation of
new system and processes.
G. Complete park and recreation projects which enhance the experience.
Project Leaders: Public Works Project Staff
Q2 2012 Complete the Red Sandstone Park.
Q2 2012 Begin the work to allow the completion of the Bald Mountain
Neighborhood Berm.
H. Finish installation and activate improved guest service programming in
Lionshead Welcome Center (virtual concierge, media wall, events info).
Project Leaders: Tom Kassmel, Greg Hall, Ron Braden, Suzanne Silverthorn
Key Milestones:
Q1 2012 Technology installation.
Q2 2012 Visitor Center Staff Relocation.
Q2 2012 Grand Opening.
TBA Demolition of Lionshead Visitor Center /Frontage Road.
I. Identify management structure for enhanced guest services programming to
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Include operation of Vail Village /Lionshead Welcome Centers and community
host program.
Project Leaders: Suzanne Silverthorn, John Power
Key Milestones:
Q2 2012
Identify Council policies and programming
Q2 2012
Issue RFP.
Q3 2012
Selection.
Q4 2012
Implementation.
J
Develop an enhanced cellular (4G) and Wi -Fi network.
Project Leaders: Ron Braden
Key Milestones:
Q1
2012
Contract Negotiations / Approval.
Q1
2012
Carrier Commitment.
Q1
2012
CenturyLink exit agreement.
Q1
2012
Fiber Resource Allocation.
Q2
2012
Approvals and Permits.
Q2
2012
Begin Build Out.
Q3
— 4 2012
Launch system operations.
K. Gore Creek Environmental Programs
Project Leader: Bill Carlson and Kristin Bertulia
Key Milestones:
Q1 2012 Continue to support stream tract enforcements to address
remaining properties with encroachments.
Work with the Eagle River Water and Sanitation District and the
Urban Runoff Group to complete the Water Quality Improvement
Plan (WQIP) for Gore Creek and the Eagle River.
Q2 2012 Ensure that all Town outfalls and sediment catch basins are
maintained.
Identify Best Management Practices (BMPs) projects that have an
immediate effect on Gore Creek Water quality (i.e., additional catch
basins /filters, stream bank restoration and stabilization projects,
etc.)
Q3 2012 Install identified BMPs, coordinate stream bank restoration projects.
Present WQIP to Town Council.
Q4 2012 Stream Bank restoration projects installed — willow plantings.
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Beyond 2013: Enhance the Experience
A. Begin long -range planning to reduce the impact of 1 -70. Note: The intent was not
beginning near -term action, but more to keep this important subject on the radar
screen.
Goal: Develop Future Leadership
Look toward the next generation of community leaders.
2012 — 2013 Action Steps — Develop Future Leadership
A. Schedule a Town Council work session to assess Vail's current leadership and
identify a desired vision for the future including benchmarks, where possible.
Project Leader
Key Milestones
Stan Zemler
Q3 2012
B. Sponsor series of focus group meetings with target demographic segments,
including second homeowners, to identify challenges, opportunities and
suggestions to elevate civic leadership.
Project Leader: Suzanne Silverthorn
Key Milestones: Q3 2012
C. Develop recommendations on model /approaches that will result in developing
future leaders in the TO considering: John Horn -Kates Vail Leadership Institute
Model; Boulder Leadership Model; Leadership Forums by Vail Homeowners
Association and Vail Symposium; engagement ideas;
orientation /education /outreach; and Vail 20120.
Project Leader: Mark Miller, Suzanne Silverthorn
Key Milestones:
Q4 2012 Evaluate existing leadership programs and best practices
with presentation of research summary this summer.
Other Initiatives
These are projects already underway that may not fit precisely into Council's four key
goals.
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2012 — 2013 Action Steps — Other Initiatives
A. Budget /Financial — Continue to provide a high level of services in a fiscally
responsible manner.
Project Leaders: Directors and all departments
Key Milestones:
Q2 2012 2012 annual audit presented to Council
Q4 2012 2013 annual budget adopted by Council
B. Laserfiche — Finish implementation of document imaging program and scanning
of historical documents throughout the organization.
Project Leader: Ron Braden
Key Milestones:
Q4 2012 Provide customer access to public documents.
Q1 2013 Complete scanning of permanent files in Community Development
and Administration to avoid temporary relocation.
C. 2012 Community Survey
Project Leader: Suzanne Silverthorn
Key Milestones:
Q1 2012 Town Council approval of survey questions.
Q2 2012 Survey in the field.
Q3 2012 Presentation of results.
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K �
TOWN OF'VA10
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: March 20, 2012
ITEM /TOPIC: Presentation by attorneys for Rothgerber Johnson and Lyons regarding lodging
tax paid by Online Travel Companies (OTC's), and current litigation regarding the same.
PRESENTER(S): Matt Mire, Trey Rogers, Michael Hess
ACTION REQUESTED OF COUNCIL: Listen to the presentation, ask questions and provide
direction.
BACKGROUND: There is ongoing litigation in the United States and in Colorado surrounding
the amount of taxes paid to local taxing jurisdictions on room nights booked through
OTC's. More specifically, the litigation pertains to how those amounts are calculated and
whether the correct amount of excise and /or sales taxes are remitted based on the actual
"Retail Rate" of the subject lodging. Based upon information and belief, the OTC defendants
have systemically failed to remit the correct amounts to the Town and to other Colorado
Municipalities. The Rothgerber firm has filed suit on behalf of the Town of Breckenridge based
upon this theory and would like to discuss the Town's legal options to pursue these claims with
the Town Council.
STAFF RECOMMENDATION: Listen to the presentation, ask questions and provide
direction.
3/20/2012
K �
TOWN OF VAI!%
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: March 20, 2012
ITEM /TOPIC: Golden Peak Traffic Discussion
PRESENTER(S): Dwight Henninger, Greg Hall, Jeff Babb (Vail Resorts)
ACTION REQUESTED OF COUNCIL: Gain feedback from Town Council on next steps.
BACKGROUND: On March 6, 2012, the Vail Town Council requested an update from Staff
on Golden Peak peak period traffic operations.
STAFF RECOMMENDATION: Staff has the following recommendations for next steps:
-Work with Ski and Snowboard Club Vail to establish bus service from TRC to Golden Peak
and move remaining SSCV staging for out -of -town events to Minturn.
-Work with Vail Resorts on an ongoing basis to continue to review operations at Golden Peak.
-Work with Manor Vail to reduce traffic from public parking fee collection.
- Reevaluate the pros and cons of valet parking at Gold Peak and Ford Park.
- Continue to plan for DEVO relocation at Ever Vail.
ATTACHMENTS:
Traffic memo 032012
Traffic Attachment A
Traffic Attachment B Map
Traffic Attachment C Valet Parking Agreement
Traffic Attachment D Golden Peak Management Plan
Traffic Attachment E SSCV letter
3/20/2012
0 1 ) TOWN OF VAIL '
To: Vail Town Council
Memorandum
From: Town Manager's Office, Public Works Department, Vail Police Department
Date: March 20, 2012
Subject: Peak Period Traffic at Golden Peak
I. SUMMARY
The purpose of this memorandum is to provide an introduction to the traffic issues on
Vail Valley Drive associated with the gold Peak area, which typically occur on Saturday
mornings during the ski season.
For your review, attachments include photos of Vail Valley Drive (Attachment A), a
vicinity map (Attachment B), the valet agreement (Attachment C), the Golden Peak
Management Agreement (Attachment D) and a summary of traffic mitigation from Ski
and Snowboard Club Vail (SSCV) (Attachment E).
II. EXISTING CONDITIONS
What is the problem?
Numerous traffic generating uses in the Golden Peak area with similar peak periods
contribute to a traffic issue on Vail Valley Drive during the ski season. The traffic peaks
in the mornings and afternoons on mostly Saturdays, the heavy holiday periods, March
spring break weeks and the occasional powder day contributing to heavy traffic on
additional days throughout the season. Heavy traffic is typical of 14 DEVO Saturdays,
10 days around all the holidays, and 7 days of March spring break typically less than 35
days during the year for an hour in the morning and afternoon.
Major traffic generators on Vail Valley Drive include:
• Golden Peak Lodge
o DEVO- 590 children between split between to separate arrival times of
8:30am and 8:45am
• Skier drop -off
• Valet service 110 cars during peak days a good percentage are DEVO
parents
• Passport club max of 140 spaces however, usage is significantly less
Golden Peak Children's Center- 450 children maximum during peak days
Ski Club Vail- 500 students on Saturday(see memo attached)
3/20/2012
6 -1 -1
Manor Vail (public parking spaces)
Skier drop off occurring in the street on Vail Valley Drive and Hanson Ranch Road
Recent increase in shuttles and courtesy cars
Golden Peak Lodge Lower Lot includes:
• 7 marked parking spaces for skier drop -off in addition to significant curb lanes
with up to 10 spaces which are unmarked
• 4 parking spaces for employees
• 3 parking spaces for Vail Resorts cross - country vehicles
• 10 parking spaces for Mountain Valet operations
• Access to passport club parking, which can be placed in rental pool when not in
use by owners
• Up to 50 drop off spaces are created during peak periods by providing a strong
management presence within the lot and parking cars in an overflow situation
along curbs and on the sidewalks.
• In summer, entire lower lot is for Larkspur customers
Golden Peak Lodge/ Children's Center Upper Lot includes:
• 2 parking spaces for employees
• 2 parking spaces for ADA use
• In winter, rest of parking spaces used for Children's Center drop off and Larkspur
parking during lunch and evenings
• In summer, Vail Recreation District has exclusive use of parking lot
The following traffic mitigation practices are implemented:
• Two DEVO express buses from TRC to Golden Peak on Saturdays.
• Paid for by Vail Resorts.
• Parking /drop off on 3 rd floor East TRC with VR employees manning traffic
Ridership: 2200 passengers per year (approximately 135 passengers from
50 cars each day)
• Upper lot has three employees to facilitate traffic. Lower lot is staffed by valet
employees during non peak times and 5 VR employees during peak periods.
• SSCV traffic managed by volunteers at entrance- drive through lane added
during peak periods.
• Traffic cones put in median from Hanson Ranch Road to SSCV entrance to
eliminate drivers going into oncoming traffic lane. Cones also placed along the
sidewalk in front of the Children's center and SSCV to eliminate vehicles parking
on the sidewalk. VA employees manage traffic control and tend to tipped -over
cones. CEO's in the past supported the VA employees as needed, but with
current staffing levels, they tend to be assigned to East Lionshead Circle. CEO's
are responsible for retrieving the cones before dark. Operational information
and concerns are addressed at joint biweekly Frontline meetings attended by
supervisors of TOV transit, parking, public works and police as well as Vail
Resorts base operations.
• Shuttle drop off was moved to the bus lane in the upper lot from the lower lot
(which solved a very problematic issue).
Town of Vail Page 2
3/20/2012
6 -1 -2
Marketing campaign includes VR messaging to public on traffic through TV8.
Variable message signs at Solaris identify traffic delay issues and suggest
alternate route during peak periods
Ongoing challenges include:
• The traffic back -up from the queue at the Vail Ski and Snowboard Club often
interferes with the egress of the bus lane from Golden Peak.
• Drop -off for Golden Peak, SSCV occurring in the roadway and at the TOV bus
stop on Vail Valley Drive.
• The valet service at Golden PeakConcerns include complaints of varied pricing ,
and long wait periods to have vehicle returned to owner
• Manor Vail public parking creates traffic when collecting fees at the gate, which
was not anticipated during design.
III. APPLICABLE AGREEMENTS
The two major agreements that govern Golden Peak are the Mountain Valet contract
(Attachment C) and the Golden Peak Operational Management Plan (Attachment D).
The Mountain Valet agreement states that:
• Mountain Valet collects fee and pays TOV 5% of gross sales approximately
$1.75 /car
• Mountain Valet manages the Gold Peak lower lot during non peak periods
• signs along the route to Gold Peak
• Town of Vail provides the west parking lot( 50 striped spaces) for storage of valet
cars by Mountain Valet.
• On peak days Mountain Valet parks 110 cars in the combined 60 spots of Ford
Park and Gold Peak
The Golden Peak Operational Management Plan states:
• Managed Parking Structure: Tiered parking rights for members of passport club
• Skier Drop off: 30 parking spaces for Children's Center drop -off and 29 parking
spaces for general skier drop -off only 10 striped spaces available during non
peak periods, when managed during peak periods close to 50
provided. Employee Parking: VR and TOV will work on Eagle -Vail park and ride.
Employees to park at soccer field and VR will buy 20 blue passes (currently VR
buys 45 employee passes for Ford Park for Golden Peak employees). Holy
Cross lot to be used by employees during peak periods.
• Mountain operations: VR will lengthen ski day to 4pm. Employee passes
restricted during peak periods.
• DEVO: Arrival will be staggered with DEVO instructors moving traffic. Some of
DEVO could be moved to other locations.
• Ski Club Vail: Coordinate schedule with special events. Change start time to
before 9am (currently club starts at 7:30am). VR will allow SSCV to use skier
drop off areas.
Town of Vail Page 3
3/20/2012
6 -1 -3
• Ski School: Electronic registration (currently in place) and other measures to
reduce time of drop off to ski school. Coordinate start time.
• Loading and Delivery: Coordinate to reduce peak time deliveries.
IV. RECOMMENDATIONS
Staff has the following recommendations for next steps:
• Work with Ski and Snowboard Club Vail to establish bus service from TRC to
Golden Peak and move remaining SSCV staging for out -of -town events to
Minturn.
• Work with Vail Resorts on an ongoing basis to continue to review operations at
Golden Peak.
• Work with Manor Vail to reduce traffic from public parking fee collection.
• Reevaluate the pros and cons of valet parking at Gold Peak and Ford Park.
• Continue to plan for DEVO relocation at Ever Vail.
V. ATTAC H M E N TS
A. Photos of Vail Valley Drive
B. Vicinity map
C. Mountain Valet agreement
D. Golden Peak Management Agreement
E. Letter from SSCV re: traffic management
Town of Vail Page 4
3/20/2012
6 -1 -4
3/20/2012
6 -2 -1
3/20/2012
6 -2 -2
3/20/2012
6 -2 -3
3/20/2012
6 -2 -4
VAIL VALLEY DRIVE
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TOWN OF VAIUMOUNTAI N VALET. INC.
AGREEMENT
1
THIS AGREEMENT made is entered into on the ay of 2009
by and between the Town of Vail, a Colorado municipal corporation ("the Town "), and
Mountain Valet, Inc., a Colorado corporation ( "Mountain Valet ").
WITNESSETH
WHEREAS, the Town wishes to engage the services of Mountain Valet to
provide valet parking for the 200912010 through the 2001212013 skiing seasons at
Golden Peak Ski Base area within the Town of Vail; and
WHEREAS, Mountain Valet agrees to provide the herein specified services in
accordance with the terms and conditions of this contract.
NOW, THEREFORE, in consideration of the terms, conditions and covenants
herein stated, the parties agree as follows:
GENERAL PROVISIONS
1. Project Description and Scope of Services
Mountain Valet is to provide guest valet parking services in the Town utilizing a
public skier drop -off easement on Vail Resorts Incorporated (VRI) property located at the
drop -off and parking area on the north side of the Golden Peak building. Mountain Valet
shall co- manage this publicly designated drop -off area and guest valet parking area with
VRI. The use of VRI property is contained within the 1996 management agreement
between the Town and VRI, in regards to drop -off and managed parking as a condition
of approval for the Golden Peak redevelopment, and as adopted in the 2001 Easement
Dedications, Vehicle storage shall take place at Ford Park.
A. The Town shall provide the following:
1. An exclusive, securable, parking area with power, located at the West End of
the Ford Park parking area, in addition to a key box with all weather condition access,
further defined in Exhibit A-
2. Snow plowing and snow removal services, as required, throughout the term of
the contract.
3. The manufacture, installation and maintenance of signs placed in the Town
right -of -way. The number and placement of signs will be mutually coordinated and
agreed upon, at the beginning of the season and adjusted or modified as required. See
attached sign plan - Exhibit B.
4. Trash receptacle and trash removal service.
5. A write up of any and all complaints or problems within (5) days of any issue
coming to the attention of the Town.
B. Mountain Valet shall provide the following:
1. Valet service to be set up and ready to go by 8:00 a.m. to continue through
5:00 p.m. Sunday through Saturday, during the period of the contract within the area
defined in Exhibit C, unless in the discretion of Mountain Valet, it is determined that there
is insufficient business to warrant service-
111111 U'll, I! 11J1,111 111111 [ill
2 2 9 3/20/2012
6 -4 -1
2. Guest relations and response to customer concerns and complaints as
required. A write -up of any and all material complaints or problems shall be provided
within (5) days of any issue coming to the attention of Mountain Valet.
3. Employees will abide by all traffic laws, speed limits, etc. while on duty for
Mountain Valet, Inc. Employees who receive a traffic violation involving speeding while
on duty will be ineligible to continue to work for Mountain Valet in any capacity that
involves driving vehicles in the Town of Vail. In addition a separate fine payable to the
Town of Vail will be assessed for each warning /ticket (regarding moving violations)
issued to a Mountain Valet employee by a TOV police officer or public safety
officer. The fine will be on a progressive doubling schedule as follows and this will reset
each season.
First company offense Written Warning
Second company offense $ 10&00
Third company offense $ 200.00
Subsequent company offenses could result in termination of the contract for failure to
correct an ongoing problem.
4. All necessary personnel required to operate the valet service. Employees
provided will be in uniform and demonstrate proper conduct and appearance as defined
in the attached Mountain Valet Service Employee Handbook or as modified -- Exhibit D.
5. All necessary supplies and equipment to operate the service on site. Signs
must be consistent in color and wording, with prices charged for services visibly shown
at all times. No additional services may be provided without having a sign pre - approved
by the Town of Vail and VRI.
6. Compliance with all insurance requirements as outlined in the contract.
7. An end of season meeting and final report, within 30 days after season
operation ends, that outlines total number of vehicles parked, results of customer
surveys, if any, other operational issues or concerns, and any recommendations for
improving and continuing valet service.
2. Personnel
Mountain Valet agrees that the principal person responsible for the performance
of this project and representative to the Town is Deborah Warren. Mountain Valet agrees
that no substitute of this key person shall be made without the prior approval of the
Town. Mountain Valet represents that its personnel engaged in this project are fully
qualified and properly trained to perform the services related to this Agreement. None of
the services provided for in this Agreement should be subcontracted, assigned or
transferred without the prior written approval of the Town.
3. Time of Performance
The terms of this Agreement shall commence on the effective date of this
Agreement, contingent upon the execution of a similar contract between Mountain Valet
and Vail Resorts, Incorporated at the conclusion of the 200812009 ski season and prior
to the beginning of the 200912010 ski season. The contract will be performed on an
ongoing basis during the ski season, until the last day that Golden Peak lifts will be
available for ski operations.
This Agreement shall be automatically renewed triennially up to the end of the
201512016 ski season. On or before June 1 of each renewal period, the Town may
terminate the contract without cause. In addition, on or before June 1 of each year based
upon Town Council action to eliminate the Valet Parking from the overall parking
program for the Town of Vail, the contract can be terminated for any reason. Written
notice must be given on or before June 1.
3/20/2012
6 -4 -2
4
Finally, following the June 1 notice Mountain Valet will have the option to provide
service but will vacate within 50 days to facilitate construction on a Ford Park Lot. At the
time of each renewal or by mutual agreement, for whatever reason, Mountain Valet may
be asked to temporarily store vehicles in a location other than the 43 spaces in the West
Ford Park Lot. Initial consideration for temporary storage will be given to supplying the
"original" eastern most spaces in the East Ford Park Lot (exhibit B). In the event that the
above mentioned temporary storage areas are not available, and the Council has not
taken action to eliminate Valet Parking from the overall parking plan for the Town of Vail,
efforts will be made by the Town of Vail to find and secure a suitable storage location. If
the Town is unable to replace the spaces needed, Mountain Valet is allowed to charge
rent to the user for the lost projected revenue minus staff savings. It is mutually
understood that Mountain Valet will be notified of, and included in, any open Town
Council, or Town of Vail discussions related to the elimination of or modification of Valet
Parking as it relates to the overall parking plan for the Town of Vail.
4, Compensation
Mountain Valet shall be compensated through the collection of fees as a result of
providing the valet service. Mountain Valet shall reimburse the Town at the rate of five
percent (5 %) of gross revenue for each ski season. The payment by Mountain Valet is
for the exclusive use of the area known as the West Ford Park Lot and the town's skier
drop off easement as defined in the 2001 easement agreement with Vail Resorts Inc.
Payment shall be made in a lump sum within thirty (30) days of operation ceasing at
Golden Peak, at the conclusion of each ski season. The town has the right from time to
time to ask for a review of the business books for Mountain Valet to ensure they are
being appropriately compensated, provided review is not of public record to the extent
permitted by law.
5. Independent Contractor
MOUNTAIN VALET IS AN INDEPENDENT CONTRACTOR, AND NOTHING
CONTAINED IN THIS AGREEMENT SHALL CONSTITUTE OR DESIGNATE
MOUNTAIN VALET OR ANY OF MOUNTAIN VALET'S EMPLOYEES AS AGENTS
(EXCEPT AS EXPRESSLY SET FORTH IN THIS AGREEMENT) OR EMPLOYEES OF
THE TOWN.
Further, it is agreed that:
a). The Town of Vail does not require Mountain Valet to work exclusively for
it;
b). The Town of Vail does not establish a quality standard for Mountain Valet,
but may influence the desired outcome.
c), The Town of Vail may supply plans and specifications, but will not
oversee the actual work or instruct Mountain Valet as to how the work will be performed;.
d) . The Town of Vail can terminate the Contract if Mountain Valet violates the
terms of the Contract or fails to produce a result that meets the specifications of the
Contract;
e). The Town of Vail does not provide tools or benefits to complete the
Contract although materials and equipment may be supplied;
f). The Town of Vail does not provide training for Mountain Valet's
employees or workers;
g). The Town of Vail does not dictate the time of performance except that a
completion schedule and range of work hours may be established; and
h). The Town of Vail does not in any way combine its business operations
with those of Mountain Valet.
3/20/2012
6 -4 -3
MOUNTAIN VALET IS AN INDEPENDENT CONTRACTOR IS NOT ENTITLED TO
WORKERS" COMPENSATION BENEFITS AND IS OBLIGATED TO PAY FEDERAL
AND STATE INCOME TAX ON ANY MONIES EARNED.
6. Insurance
Mountain Valet shall obtain and maintain in force for the term of this Agreement
the
following insurance:
A. Comprehensive general liability insurance policy, including personal
injury, with limits of not less than one million dollars ($1,000.00.00) per occurrence and
not less than two million dollars ($2,000,000.00) general aggregate for bodily injury or
death of any person or persons or damage to property, naming the Town as an
additional insured.
B. Workers' Compensation and employer liability in accordance with the
Workers' Compensation Act of the State of Colorado for employees doing work in
Colorado in accordance with this Agreement.
C. Automobile liability (including owned, non - owned, and hired) in an
amount no less than one million dollars ($1,000,000.00) per individual and not less than
one million dollars ($1,000,000.00) per occurrence.
D. The above coverage shall be obtained from companies acceptable to the
Town. Certificates of Insurance evidencing the above coverage shall be furnished to the
Town at the time of the signing of this Agreement. The general liability policy shall
include the Town as an additional named insured by policy endorsement. All such
policies shall contain a provision that the same may not be canceled or materially
changed or altered without first giving thirty (30) days prior written notice to the Town.
7. Indemnification
Mountain Valet agrees to indemnify, save and defend the Town, its agents and
employees harmless from and against all claims, demands, liability, damages, suits,
actions, or causes of action of every kind and nature, costs including reasonable
attorneys fees, which may be brought or asserted against the Town, its agents„ or
employees arising out of negligent acts, errors or omissions of Mountain Valet in the
performance of this Agreement.
The Town of Vail agrees to indemnify, save and defend Mountain Valet, its
agents and employees harmless from and against all claims, demands, liability,
damages, suits, actions, or causes of action of every kind and nature, costs including
reasonable attorneys fees, which may be brought or asserted against Mountain Valet, its
agents, or employees arising out of negligent acts, errors or omissions of the Town of
Vail in the performance of this Agreement.
S. Termination
This Agreement may be terminated at any time by mutual agreement of the parties
hereto as provided herein. This Agreement may also be terminated at any time by the
Town for cause or non - performance by Mountain Valet. Any such termination shall be
effected by delivery to Mountain Valet of a written notice specifying the date upon which
termination shall become effective unless Mountain Valet has taken reasonable action to
cure the specified default within seven (7) days of receipt of such notice.
This Agreement may be terminated by Mountain Valet in the event of a material
default of any of the terms and conditions of this Agreement by the Town, provided
Mountain Valet has first provided the Town with written notice of the default, unless the
Town has cured the specified default within seven (7) days of receipt of such notice. In
3/20/2012
6 -4 -4
the event of termination, the Town shall be paid no less than a prorated percentage of
the seasonal rental rate that has passed since the beginning of the season. The amount
due to the Town shall be determined by mutual agreement of the parties, consistent with
the terms of this paragraph
9. Point of Contact
Any points of contact for both parties and any notice provided for in this
Agreement shall be deemed given if mailed to the respective parties at the addresses
below:
Town of Vail
75 S, Frontage Road
Vail, Colorado 81557
Attn: Mike Rose
Ph. 9701479 -2349
Mountain Valet, Inc.
Post Office Box 6122
Avon, Colorado 81620
Attn: Deborah Warren
Ph. 970/926 -8901
10. Assignment
This Agreement is for expert services of Mountain Valet that may not be
assigned without the prior written consent of the Town.
11. Compliance with Law
Mountain Valet will not perform any of the services provided specified in this
Agreement in a manner contrary to any local, state, federal, or county law.
12. Severabilitv
Should any section of this Agreement be found to be invalid, all other sections
shall remain in full force and effect as though severable from the part invalidated.
13. Discrimination
Mountain Valet shall not discriminate against any employer or applicant for
employment because of disability, race, color, age, sex, religion, or national origin.
14. Amendment
This Agreement contains the entire agreement of the parties and may only be
changed or amended by a written document signed by both parties.
15. Execution
The parties have executed this Agreement on the day of
2009.
[REMAINDER OF PAGE INTENTIONALLY LEFT BLANK]
3/20/2012
6 -4 -5
TOWN OF VAIL, COLORADO, a Colorado
municipal corporation
By
Stanley Zemler, Town Manager
ATTEST: ,
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1
'� orel 1, Donaldson, Town Clerk
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Title: ale# 4�r
State of Colorado
S ss:
County of Eagle }
de•N•i••. 0 It
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Subscribed to and affirmed before me by t� 2 U44ia v% the
of in the county of
state of Colorado, tht day of d gQ 3a 2 2049.
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3/20/2012
6 -4 -6
11/25/2088
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k4FST`RN GROUP INS
PAGE 92/03
CERTIFICAT
OF
LIABILITY INSURANCE
OP ID Ra DATE(MMIDDlYYYY3
AUNT -3- 11 2 5 v8
Western Group Inc -Eagle THIS CSRTPFICATE IS ISSUED AS A IMATTER OF INrORMATION
1135 Capital 9t Suite 7 ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE
PO Sox 2117 HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR
Eagle CO 81631 ALTER THE COVl;12AGE AFFORDED BY THE RDLICIES BELOW.
Pho 970 -- 328 - -2055 Fax: 9 70 -328- -2059
INSURED - - -- --
Mouttain Valet Inc.
Deborah Warren
PO Box 6122
Avon CO 81620
INSU RERS A FFORDI N G COVERAGE N AIC #
7 . "N ' SUREA SL RA Inte F >^e & Cas S Pin Assur _ 91190
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ANY RE GUIREMrNT, TERM OR CONDITION OF ANY CONTRACT
-
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MAY PERTAIN THE INSURANCE AFFCRDED BY THE POLICIES DESCRIBED HEREIN IF SUBJECT TO ALL' HE TERMS. EXCLUSIONS AND CONDITIONS OF SUCH
POLICIES, ,AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED By PAID CLAIMS
AUTOMpBlLE LIABILITY
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DESCRIPTION OF OPERAMNS I LOCATIONS 1 VEH�EXCLUSIONS ADDED BY END4RS €M£NT 1$PF,CIAL PROVIS
Valet park
CERTIFICATE HOLDER
TOE -TAIL
Town of Vail
Lorelei Donaldson
75 S Frontage Rd
Vail CO 81657
ACORD 25 (20011018)
CANCELLATION
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES SE CANCE1.L110 BFFORC THE EANRATICN
DATF T"EREOr. THE ISSUING INSUROR WILL ENOCAVOR TO MAIL 10 DAYS WRITTEN
NOTICE TO THE CERTTFICATE HOLDER NAMED TO THE LEFT. BUT FAILURC TO 00 SO SHALL
IMPO$9 NO OALIGATICN 09 I.IA914(TY OF ANY KIND UPON THE INSURER, ITS AGENTS OR
RF PR ESE N TA TIV ES. T7/2 4
AUTHORIZED REFR"ENTATNE i
Rhoda Schneiderman
6 -4 -7
L2) ACGIRD CORPORATION 18 &8
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PROPERTYOAMALE 3
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Valet park
CERTIFICATE HOLDER
TOE -TAIL
Town of Vail
Lorelei Donaldson
75 S Frontage Rd
Vail CO 81657
ACORD 25 (20011018)
CANCELLATION
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES SE CANCE1.L110 BFFORC THE EANRATICN
DATF T"EREOr. THE ISSUING INSUROR WILL ENOCAVOR TO MAIL 10 DAYS WRITTEN
NOTICE TO THE CERTTFICATE HOLDER NAMED TO THE LEFT. BUT FAILURC TO 00 SO SHALL
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RF PR ESE N TA TIV ES. T7/2 4
AUTHORIZED REFR"ENTATNE i
Rhoda Schneiderman
6 -4 -7
L2) ACGIRD CORPORATION 18 &8
EXHIBIT A
FORD PARK PARKING
TENNIS COURT
EASTERN PORTION OF
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Exhibit D:
From 2002 -2003 Handbook
Sections re:
Employee Conduct and Appearance
'note: this handbook changes from year to year
2. Conduct: Providing Guest Service: Parking attendants are the first people
to welcome guests to the mountain/esiablishment and the last one to bid
them farewell. Steps to providing a positive impression:
Attentive_ Always be attentive to all guests and their needs.
Welcome Guests. Acknowledge them with a smile and welcome them to
the mountain.
Provide assistance and information. Assist guests with doors, equipment
(skis or snowboards), provide directions, and suggest runs or places to eat.
Inform guests of price, hours of operation, and be sure to have them leave
their keys.
Finish with a positive statement. Tell them you hope they have an
enjoyable visit. When exiting again smile and be positive. Ask if they
enjoyed their visit. Thank there and let them know that you hope to see
them again..
3. Employee Appearance:
A. Appearance: Appearance of employees speaks novels about the
professionalism of out company. We expect our employees at all times to have a
respectable presence.
+ Grooming Standards:.
Good personal hygiene is expected: showered, shaved, and fresh breath
Facial hair must be neatly trimmed and is allowed if already existing - No
growing Facial hair on the job
All employees with long hair must wear it neatly away from their face, in a
ponytail
No facial pierces are to be worn to work at any time
Uniforms
Employees are responsible for purchasing their uniforms. The following is
mandatory: Coat: '$65.00 and Pants: $25.00
Employees are eligible for a $50 refund if their uniform is returned in good
condition and clean at the end of their employment.
You are not required to purchase the following items; however, they are the
only acceptable items to be worn while at work as a variation to the above.
The hat options are the following:
Beanie: $5.00 and Baseball hat. $10.00
Shoes should be appropriate for cold weather and running
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A name tag and service tag will be provided for you, they must be worn at all
times. If you loose them the replacement costs are $5.00 for name tag and
$5. 00 for service tag.
Be sure to dress for the weather, the hours of the shifts are bong and can be
cold, be sure to dress in layers.
ALWAYS BRING A PEN!
B. Timely: As an employee of Mountain Valet you are to work when scheduled.
Any special scheduling requests need to be in writing at least two weeks in
advance. It is your responsibility to know and follow your schedule.
.Shifts 8 hours or longer, a 1 break will automatically he deducted Being on
time means being in uniform at the drop area ready to work.
• Absenteeism: if unable to work a shift, it is your responsibility to find a
repiacement and have it approved by Deborah. All schedule changes must be
made through Deborah. Nat showing for a shift is grounds for termination.
• Tardiness: If unable to arrive on time, it is the employee's responsibility to
notify Deborah. I" time — warning and suspended ski pass and/or &Motion,
2n time - termination. Remember, when you are late you are malting your co-
warkers life hard.
• Holidays: Ail employees are expected to worts on holidays!
• Time Cards: Each employee must clock in and out for themselves.
Puriching someone else's time card is grounds (bf termination. Failure to
punch time clock will result in non - payment. First and last names and phone
numbers must be on each weekly time card, failure to do so Will result in non-
payment.
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ACHMENT 14 1
C � 00o
GOLDEN PEAK OPERATIONAL MANAGEMENT PLAN
I. INTRODUCTION
Vail Associates, Inc. ( "VA ") has filed an application to amend the Approved
Development Plan for the Golden Peak Base Facility. The amendments include
revisions to vehicular parking on the site, the design and function of both public
skier and Children's Center drop off, as well as alterations to employee parking, lift
capacity, and ski base operations Ifi the course of the submittal, VA has made
certain representations regarding the physical site plan and the operations of the
portal. The Town of Vail Department of Community Development has requested
elaboration. This plan expands upon and supplements the application and, to the
extent it is inconsistent with the application, supplants it.
This Golden Peak Management Plan is intended to enhance the experiences
of guests to Vail and of the residents of the Golden Peak neighborhood in a manner
consistent with the goals and objectives of the agreement between the Town of Vail
( "TOV ") and' Vail Associates to manage peak periods in this resort community. In
effect, the measures proposed in this plan are means of managing or controlling the
demands upon the Golden Peak portal and the impacts upon its surrounding
infrastructure. The concepts and principles of the Program To Manage Peak
Periods Agreement (the "Agreement ") between TOV and VA are therefore
incorporated by reference into this management plan.
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2
A reality that must be recognized in examining the creation of infrastructure
and operational systems for Golden Peak or Vail at large is that both the ski
company and the greater Vail community are engaged in the winter and summer
resort business. For reasons beyond the complete control of the community the
demands for and use of resort goods and services will always be subject to specific or
isolated events such as the Christmas holiday or a world class competitive or
cultural event. Events such as these will by necessity mean that Vail will experience
surges or peaks of visitor use that may be mitigated, but will not be entirely
overcome or eliminated by investment in hard assets. To the extent that such high
demand events tax the capacity of our systems and our collective patience, we must
also acknowledge that these events, if well managed, are also what give us life,
vitality, excitement and special appeal.
It is the effort to "manage well" that leads to the creation of this plan. In its
application VA has proposed significant physical improvements to the Golden Peak
portal. These include:
- doubling the skier drop off zone capacities;
- improving drop off flow and function;
- giving locational primacy to public transit;
- structuring and landscaping private auto parking;
- improving lift access to balance portal use across the Village; and
- improving base lodge facilities for the guest and local alike.
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A reality that must be recognized in examining the creation of infrastructure
and operational systems for Golden Peak or Vail at large is that both the ski
company and the greater Vail community are engaged in the winter and summer
resort business. For reasons beyond the complete control of the community the
demands for and use of resort goods and services will always be subject to specific or
isolated events such as the Christmas holiday or a world class competitive or
cultural event. Events such as these will by necessity mean that Vail will experience
surges or peaks of visitor use that may be mitigated, but will not be entirely
overcome or eliminated by investment in hard assets. To the extent that such high
demand events tax the capacity of our systems and our collective patience, we must
also acknowledge that these events, if well managed, are also what give us life,
vitality, excitement and special appeal.
It is the effort to "manage well" that leads to the creation of this plan. In its
application VA has proposed significant physical improvements to the Golden Peak
portal. These include:
- doubling the skier drop off zone capacities;
- improving drop off flow and function;
- giving locational primacy to public transit;
- structuring and landscaping private auto parking;
- improving lift access to balance portal use across the Village; and
- improving base lodge facilities for the guest and local alike.
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3
This major investment in hard assets satisfies to the highest degree possible the
programmatic requirements of the Golden Peak project's planning professionals.
The proposed management techniques which follow are meant to be flexible
guidelines and dynamic tools which may be altered, revised, enhanced, or even
eliminated over time as needs require to "manage well ". And, while these
techniques are described in terms of VA or TOV responsibilities, it must be noted
that others, the greater Vail community and each and every Golden Peak neighbor,
must likewise contribute, act responsibly and treat others equitably in managing or
mitigating the impacts of use, growth and congestion during peak periods within
our community.
For their parts, pursuant to the Agreement, both VA and TOV have
immediate responsibilities to undertake growth management measures. Section III
(pages 11 -16) of the Agreement outlines these immediate responsibilities under Tier
I of the Plan. VA's obligations include measures which might mitigate impacts at
Golden Peak such as providing bus passes to appropriate employees for use on the
Town of Vail system, encouraging carpooling, and pursuing Park and Ride sites for
employees. TOV's obligations, set forth in the Agreement, include controlling peak
traffic and parking issues, productive management of traffic circulation and parking
systems, creative allocation of the bus service, effective utilization of law
enforcement personnel, and better distribution of skiers to different base area
facilities.
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4
For these purposes it is pertinent to note that in the Agreement "Peak
Periods" are defined as:
Christmas Peak: That period which extends between December 26 and
December 31;
and
High Season: That period which includes Presidents' Weekend and each
weekend beginning the third weekend in February through the end of
March.
"Nonpeak Periods" are defined as:
Those periods falling outside of the Christmas Peak and High Season and
which normally include the early ski season, Thanksgiving, the pre -
Christmas Period, the January to mid - February period, and the late ski
season.
Another pertinent concept in the Managed Growth Agreement is the
benchmark capacity of the mountain which has been defined as 19,900 skiers at one
time ("SAOT "). The theory behind the Managed Growth Agreement is to
implement tiers of management techniques to control infrastructure demands and
operations at or below the 19,900 SAOT threshold. An additional factor for
consideration is the design day standard for Golden Peak planning studies and
infrastructure assessment which is 15,000 SAOT, a typical skier day count for the
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5
current Christmas Peak. The physical infrastructure of Golden Peak is designed to
accommodate the portal demands of a 15,000 SAOT event.
The Assessment Committee, described in S
entity charged with monito
is the
evaluating, and refining the operations of th
community management plan. For the purposes of this Agreement, the Assessment
Committee is likewise
with t his responsibility, but it is underst that for
loses the Asses sment Committee ma
its review
Vail Transportation Task Force or other designee and shall include representatives
of the affected Golden Peak neighborhood in the review process.
The project components or elements which might be considered for tiered
management techniques at Golden Peak include the following: (a) Managed
Parking Structure; (b) Public Skier and Children's Center Drop -off Areas; (c)
Employee Parking; (d) Mountain Operations; (e) Local and Community Programs,
such as DEVO; (f) Ski Club Vail Activities; (g) Adult and Children's Ski School; (h)
Loading, Delivery and Trash Removal; (i) Snow Management; (j) Ticketing; and (k)
these
Special Events.
11. MANAGED PARKING STRUCTURE
The Approved Development Plan of 1984 depicted 130 surface parking
spaces, primarily located on the north side of Tract F along Vail Valley Drive for all
varieties of users of this particular portal and 6 interior parking spaces for the
residential condominiums. The Children's Center plan of 1988 required 12 spaces.
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6
Taken together these total 148 spaces for drop off and parking. Presently the
surface lot existing at Golden Peak holds approximately 150 automobiles or less
depending on the amount of snow storage on the lot and the efficiencies of car
_ raddle Creek
storage: Of these 150 spaces roughly 18 -20 are used by employees; p
Property-Owners reserve and utilize 8 spaces; 4 spaces are used for Cross Country
xnd dro off; and approximately 118 spaces are available for use
Ski Van pick =up_ P7 _.
by the skiing - public fora fee..
'Par'Mg' requirements _for the - Ski Base/Recreation District are addressed in
Section 18.39.230 of the.uail.Ordinances which reads:
"Off- street parking shall be provided in accordance with Chaptrer 18.52
and /or as specified on the Approved Development Plan. "(emphasis supplied)
The language of this section permits and contemplates a parking function and
design unique to this district and its development plan. In response to this unique
environment the parking structure proposed in this plan consists of 148 parking
(
spaces including 5 handicapped or ADA spaces) located at or below the street
P
elevation and landscaped across the top to provide an aesthetic benefit to the
development and the surrounding neighborhood.. The fundamental concept of the
organization and management of these parking spaces, the equivalent of a Tier I
management technique, is to create a managed or reserved "right to park"
mechanism designed to control the availability and use of the spaces and hence cut
down on indiscriminate traffic flows while providing for and paying for the aesthetic
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7
benefits of the landscaped structure. The mechanism formulated to provide this
managed parking product to the public is a non - equity club or association of up to
500 members who would have the right to park in this structure for a fee. Two tiers
of membership in the association are contemplated. The first tier would consist of
up to 50 members who would have a right to park in an identified reserved parking
space. The second tier of members would be up to 450 people who have a right to
park in the structure based upon a monitored and computer controlled reservations
system. It is the intent of the applicant to initially offer 50 first tier and 200 second
tier memberships to the public. Parking memberships would be sold in the fall of
1995 contingent upon final approval of the Golden Peak Base Facility Project by the
} Town of Vail and sufficient subscriptions to commence construction of the parking
structure in the spring of 1996, but no later than spring of 1997. In the event that
the necessary subscriptions are not forthcoming to commence construction in 1997,
VAI will initiate discussions with the Town Council concerning payment in lieu of
parking alternatives.
The first tier member would secure a right to use a particular parking space
on a y ear-round basis. Hence, the ratio of first tier members to parking spaces
reserved for their use would be 1 to 1. The second tier members would have a year -
round right to use a parking space based upon availability and prior reservation,
monitored by a computerized rotation system to insure equitable and optimized use.
The
initial offering of second tier memberships would constitute a ratio of
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8
approximately 2 members to every parking space. These members would call the
parking manager more than 24 -hours in advance to reserve their use of available
spaces. A reservation list from among the members would be compiled daily for the
management of entry access by personnel stationed in the attendant booth at the
entry to the structure. Access into the structure would be permitted upon
presentation of a photo I.D. identifying the bearer as a member and a confirmation
of a reserved parking space on the parking availability list.
In the event that all parking spaces are not fully reserved and utilized by the
club members, VA, as operator of the facility, reserves the right at any time of the
year to utilize unreserved spaces for other guests, members of the skiing public,
employees or other persons who likewise must call and reserve a space less than 24-
hours in advance. This short- notice use by non - members would be permitted only
on a daily basis by reservation. However, this managed operational feature would
expand the available user groups and increase the utilization of the structure in non-
peak periods without adding appreciable, unwanted traffic. Further, if the utility of
the structure can be maximized by offering additional memberships for sale, VA will
do so after the first year of operation establishes typical occupancies.
III. SKIER DROP OFF
Skier drop off occurs presently on the east side of the existing Golden Peak
structure and immediately to the north of the Children's Center. Existing
conditions provide for 21 head -in spaces adjacent to the Children's Center and 10
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9
parallel, or active parking spaces, in a loop drop -off area for the general public,
totaling 31 spaces currently dedicated to all drop -off functions. The proposed plan
nearly doubles this capacity by providing for 30 head -in spaces dedicated to
Children's Center drop off and 29 spaces for general skier drop off north of the
proposed building, totaling 59 spaces for skier drop off at this portal.
(A.) Tier I. Management measures to be undertaken in a sequential fashion
concurrently with redevelopment include:
1. During the Christmas Peak period and Presidents' Weekend VA will
staff the General Skier and Children's Center drop off zones with 4 to 6
people, split between the drop off zones as traffic needs demand, during peak
arrival and departure hours or approximately from 8:30 to 10 a.m. and 3
p.m. to 4:30 p.m. These traffic managers will direct traffic, assist and
expedite the loading and unloading of passengers and equipment, encourage
the timely and swift departure of vehicles, and enforce restrictions against
unauthorized parking by calling for the removal or towing of offending
vehicles.
2. During the High Season period VA will staff the General Skier and
Children's drop off zones with 2 to 4 people, split between the zones as traffic
needs demand during peak arrival and departure hours.
3. During non -peak periods and during evening or night hours the drop off
zones would be staffed or managed upon the operational discretion of VA as
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10
may be needed to prevent congestion or vehicle stacking into Vail Valley
Drive or the bus lane. During these periods and times, except for special
events, VA will permit parking by the general public in the drop -off zone
surface spaces consistent with the practice and use of other VA parking lots
such as North Day lot.
4. Permanent, static, �signage at the top of Blue Cow Chute will be installed
b y TOV indicating that there is no public parking at Golden Peak and that
only Children's Center and skier drop off is permitted.
5. In Section V (page 25) of the Agreement additional skier drop off zones
have been identified as "pressing current transportation and circulation
needs ". VA will therefore cooperate with the TOV in identifying additional
skier drop off zones elsewhere in the town including Ford Park, the Main
Parking Structure, Lionshead, and other locations which will be formalized
and improved by the Town of Vail. Initially TOV will develop and
implement a plan for general skier drop on the upper deck of the
Transportation Center utilizing existing physical improvements and facilities.
6. Upon the conclusion of each Peak Period and ski season the Assessment
Committee or its designee, will specifically assess access to and egress from
the mountain at Golden Peak, together with traffic and drop off impacts
associated with the skier movements and will make recommendations for
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11
adjustments or improvements to the Tier I management techniques
described above.
(B.) Tier H . In the event that some or all of the Tier I management
techniques above have been implemented and traffic congestion in the drop
off zones still results in vehicle stacking into the street or bus lanes to a
degree detrimental to the ordinary operation of the infrastructure, then the
following successive management efforts will be undertaken in the neat
succeeding ski season:
1. VA and /or TOV will implement additional Tier I techniques which have
not yet been employed or will enhance those Tier I techniques already in use
according to the recommendations of the Assessment Committee.
2. T � pursuant ursuant to its general obligations in the Agreement to implement
pro- active management efforts in coordination with VA to control traffic, will
increase utilization of law enforcement personnel during peak periods in the
management of traffic at Golden Peak (Section III. A. 2. a., page 13).
3. Based upon the impacts of traffic congestion and as transportation needs
demand, TOV will implement an electronic signage program which would
display messages on the town arterials regarding traffic conditions within the
town parking garages, drop off zone traffic status conditions and lift maze
conditions at the base portals.
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12
IV: EMPLOYEE PARKING
Presently 18 to 20 VA employees park at Golden Peak of the approximately
500 employees who are based there in Peak Periods. Another 25 to 30 spaces are
seasonally leased by VA from third parties for employee parking. The remaining
90% of Golden Peak based employees park in public lots, use public transit, or use
other private parking spots.
(A.) Tier I . The following management techniques will be implemented
sequentially upon redevelopment to mitigate employee transportation
impacts and serve the needs of the community's employees:
1. VA, together with TOV, will enter into negotiations with the Colorado
Department of Transportation to secure, if possible, an employee park and
ride intercept lot on Highway 6 in Eagle -Vail. This lot would be used for VA
and TOV employees to park their vehicles in Eagle -Vail and utilize
established public transportation routes to continue on to their job locations
in Vail. In the event the CDOT site is not available or unsuitable, other sites
will be located and secured for a park and ride lot.
2. To the extent space availability exists during non -peak periods, V. A. will
permit managed employee parking by reservation in the parking structure at
Golden Peak.
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13
3. During Peak Periods VA employees will carpool to the soccer field lot
pursuant to the Holiday Traffic and Parking Plan as managed and operated
by TOV or alternatively as managed by VA.
4. During the Christmas peak period and, in fact, extending beyond it from
December 24 until January 1 in any given year, VA will implement its
Holiday Traffic and Parking Plan. During this period VA will provide free
bus tickets for the Avon/Beaver Creek bus system to all Golden Peak based
staff. Parking in VA lots such as West Day Lot and North Day Lot, will be
available for free to employees who carpool. Employees not carpooling will
be charged a fee.
5. VA will add the Holy Cross Lot to its parking inventory for peak - period
employee carpooling.
6. As necessary, VA will assign employees carpooling locations in particular
lots among the West Day, North Day and Holy Cross properties and manage
entry access into these properties.
7. VA will lease 20 parking spaces from a third party or, alternatively,
purchase 20 "blue" parking passes from the TOV for parking in the town
structures.
8. Upon the conclusion of each Peak Period and the ski season, the
Assessment Committee or its designee will monitor the Tier I techniques
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14
described above, assess the operational results, and make recommendations
for alterations or enhancements to the plan.
(B.) Tier H . In the event that some or all of the Tier I management
techniques have been implemented and employee parking and transit is still a
concern, additional methods of employee transit and parking will be
undertaken at the recommendation of the Assessment Committee or its
designee.
V. MOUNTAIN OPERATIONS
(A.) Tier I. Management measures to be undertaken during peak periods in
a sequential fashion concurrently with redevelopment include:
1. VA will extend its periods of mountain operations later into the day (e.g.
until 4.00 p.m.) to spread out the departure times of skiers from the
mountain.
2. Employee passes will be restricted during the Christmas Peak and
Presidents' weekend.
3. Improvements to the food and beverage offering at the base facility
restaurant, including apres ski and dinner offerings, will be designed to
attract the skiing public and stagger the public's departure from the portal .
4. VA will cooperate and coordinate with TOV and the Colorado
Department of Transportation regarding the installation of signage at base
facilities, including Golden Peak, advising departing skiers of road conditions
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15
and, if conditions are adverse, inviting or advising departing skiers to stay
later in the village and draw out their departure times.
5. Upon the conclusion of each Peak Period and the ski season the
Assessment Committee or its designee will assess mountain operation impacts
and make recommendations for adjustments or improvements to the Tier I
management techniques described above.
(g,) Tier II . In the event that some or all of the Tier I management
techniques have been implemented and congestion still exists in the portal
during peak periods, then the following successive management efforts will
be undertaken in the next succeeding ski season or Peak Period:
1. VA and /or TOV will implement additional Tier I measures which have
not Y et been employed or will enhance those Tier I techniques already in use
according to the recommendations of the Assessment Committee or its
designee.
2. VA will continue to take operational measures to balance the
functionality and use of its portals, as well as on- mountain circulation.
VI. DEVO/LOCAL AND COMMUNITY PROGRAMS
"DEVO" is an abbreviation for the Vail Development Team, a Children's Ski
School Program consisting of 300 children which offers specialized ski school classes
to the children of locals and front range skiers. The high concentration of locals
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16
participating in the program results in an inordinately high drop off impact on non-
peak Saturdays which mimics peak conditions throughout the season.
,A, Tier I . Measures to be sequentially undertaken concurrently with
redevelopment include:
1. The DEVO program does not run during the Christmas Peak or over
Presidents' Weekend. The program will continue to be limited in this
fashion.
2. Arrivals for the DEVO program will be staggered in advance of the
typical ski school or mountain opening times. DEVO arrival will be
scheduled for 8:30 a.m., one -half hour prior to lift opening. Pick up will
likewise be scheduled earlier than regular mountain closure.
3. Drop off for DEVO will be formalized and managed by DEVO instructors
in the Golden Peak skier drop off zones to prevent stacking into the streets.
4. VA will investigate splitting the DEVO program further and basing some
portion of the program in Lionshead or staging it at other drop off zones.
For example, moving the Freestyle Program, approximately 15% of the
DEVO skiers, to another drop off zone such as the TOV structure will be
explored and implemented if alternate drop offs are created. Staging DEVO
out of the Lionshead Teen Center will also be explored with TOV, including
the creation of short -term, 30 minute, drop -off and pick -up parking spaces in
the Lionshead Parking Structure.
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• 17
5. DEVO race events will be moved in whole or in part to other local courses.
6. Upon the conclusion of each ski season the Assessment Committee or its
designee will assess the impacts caused by the DEVO program and make
recommendations for adjustment or improvement to the Tier I techniques
described above.
(B.) Tier II . In the event that some or all of the Tier I techniques have been
implemented and DEVO still adversely impacts portal congestion then the
following successive management efforts will be undertaken in the neat ski
season or Peak Period:
1. DEVO will be relocated in part or in whole to other portals, including
} down- valley portals accessing Beaver Creek Mountain.
2. DEVO and other such local programs will be terminated.
VII. SKI CLUB VAIL
Ski Club Vail is a private, non - profit ski club which is not owned, operated,
or managed by VA. VA, however, provides on- mountain access for training and
racing events for Ski Club Vail. Ski Club Vail training accounts for approximately
60,000 gate starts per year and Ski Club Vail racing activities account for an
additional 15,000 gate starts per year. Generally racing activity, including Ski Club
Vail, runs from 8:30 a.m. until 4:30 p.m. and frequently occurs seven days per week
during the ski season.
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18 '
(A.) Tier I . Management measures to be taken concurrently with
redevelopment include:
1. Ski Club Vail programs will be coordinated with other special events, as
was done during the 1994/1995 season, to prevent overcrowding of groups in
the portal at any one time.
2. Start times for Ski Club Vail during peak periods and high season will be
coordinated so that Ski Club Vail arrival times will occur before the 9 a.m.
peak hour rush and will be terminated later in the afternoon to spread the
departure from the ski mountain.
3. VA will allow and encourage Ski Club Vail users to arrive and depart
using the General Skier Drop -off Zone.
4. Upon the conclusion of the ski season, the Assessment Committee or its
designee will monitor the Tier I techniques described above, assess the
impact of Ski Club Vail on the use and efficiencies of the portal and make
recommendations for alterations or enhancements to the plan.
(B.) Tier H . In the event that some or all of the Tier I measures have been
implemented and Ski Club Vail still poses logistical problems for the
optimized use of the portal, the recommendations of the Assessment
Committee or its designee will be implemented.
1. Ski Club Vail will be terminated in whole or in part in its use of the
Golden Peak race courses and base facility.
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19
VIII. ADULT AND CHILDREN'S SKI SCHOOLS
The Golden Peak portal is somewhat unique in that it supports a full
children's ski school, including nursery, as well as the adult ski school.
Approximately 37,000 ski school students per season, or an average 264 per day, are
serviced at this portal.. The size and scope of ski school activities in the portal are
naturally constrained by the size of the base area facilities. The Children's Ski
School in particular is functionally limited by the building size and the ski yard
available for introductory children's classes.
(A.) Tier I . Management measures to be undertaken in a sequential fashion
concurrently with redevelopment include:
j 1. Ski school classes will be coordinated with morning arrivals of other
special user groups so that ski school classes will sequentially follow the
arrival times of other groups and activities and spread out portal arrivals.
2. VA will emphasize a "one stop shop" of lessons and equipment, including
overnight storage, which will reduce the need for arrival by private
automobile as well as reduce dwell times of automobiles which do arrive for
drop off.
3. VA will promote in its marketing materials the convenience of public
transit which services the area.
4. VA will explore the implementation of telephone or electronic
preregistration in ski school, including the Children's Ski School, in an effort
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20
to cut down the dwell times of automobiles dropping skiers off for ski school
registration.
5. Upon the conclusion of each Peak Period and the ski season, the
Assessment Committee or its designee will assess congestion in the portal
related to ski school activities and make recommendations for adjustments or
improvements to the Tier I management techniques discussed above.
(B.) Tier H . In the event that some or all of the Tier I management
techniques have been implemented and congestion associated with the ski
schools still results in crowding in the portal then the following additional
management steps will be sequentially implemented:
1. The recommendations for improvements or adjustments made by the
Assessment Committee or its designee will be instituted in the following
season or Peak Period.
2. VA will make improvements to its Lionshead Ski School facilities upon the
redevelopment of that portal taking pressure off of the Golden Peak portal.
IX. LOADING, DELIVERY AND TRASH REMOVAL
The Golden Peak Base Facility requires the delivery of food and liquor for its
restaurant operations and trash and recycling pick -up for all functions located at
Golden Peak. Currently, food and liquor delivery takes place daily between 6:00
a.m. and 7:00 a.m. and again between 5:00 p.m. and 6:00 p.m. The majority of
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21
food and liquor deliveries are first sorted out at the Gondola Building in Lionshead,
then delivered to Golden Peak by VA employees.
Currently, there is no formal loading dock at Golden Peak which results in
the need for two (2) daily food and liquor delivery trips. In addition, there is a trash
compactor at Golden Peak currently which results in the need for daily trash
collection at 7:00 a.m.. Recycling pick -up is done by VA and occurs as needed
concurrently with food and liquor drop -off. It is estimated that current delivery
times will remain the same to avoid interference with skier traffic, though the
addition of a formal loading area and storage may reduce the number of daily
delivery trips by VA from two (2) to one (1). The addition of a trash compactor at
Golden Peak should reduce the frequency of daily trips required for trash pick -up.
(A.) Tier I . Measures to be undertaken concurrently with redevelopment
include:
1. Delivery times will be managed so that no delivery or trash pick -up will
occur during the hours of 8:30 a.m. to 10:30 a.m. and 3:00 p.m. to 5:00 p.m.
2. The Assessment Committee will review and assess truck deliveries and
service at the conclusion of each ski season and make recommendations for
alterations or improvements as necessary.
(B.) Tier H . In the event that some or all of the above measures have been
implemented and if loading, delivery and /or trash removal results in
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22
operational inefficiencies in the portal then the following management
techniques will be implemented in the neat succeeding ski season:
1. The recommendations of the Assessment Committee will be implemented.
2. VA will endeavor to deliver larger loads directly to Golden Peak and store
additional food and beverage on site thus reducing the number of trips or
will arrange night delivery to avoid traffic congestion.
X. SNOW MANAGEMENT
Snow management at Golden Peak will be conducted in a manner similar to
that in other VA portals. Snow storage zones have been depicted upon the revised
snow storage map prepared and submitted with the Application.
(A.) Tier I . The following management efforts will be undertaken with
respect to snow storage and management during the ski season, including
peak and high season periods.
1. VA will by contract with third parties or through its own forces plow all
areas of vehicular circulation as depicted on the Snow Management Plan by
6 a.m. every morning upon a snowfall of 4 or more inches.
2. VA, through its own forces, will remove snow from sidewalks and plaza
areas depicted upon the Snow Management Plan by means of a bobcat, an
ATV and /or by hand between the hours of 7 and 8:30 on all mornings
following a snowfall of 4 inches or more.
3/20/2012
6 -5 -22
23
3. VA will store snow in temporary snow storage areas within the drop off
zones and within two to seven days of a 4" snowfall will use loaders and
trucks to remove the snow stored there and transport it from the site.
Impacts on traffic congestion will determine the speed and frequency of
removal of snow from the temporary snow storage areas. VA will remove
snow immediately if snow storage results in congestion in the drop -off zones
causing auto stacking into the street.
4. At the end of each Peak Period and the ski season the Assessment
Committee or its designee will review snow removal performance during the
season and, as necessary, make recommendations for adjustments or
improvements to the Tier I techniques described above.
(B.) Tier II . In the event that some or all of the Tier I techniques designed to
manage snow have not effectively cleared the snow from the drop off zones or
other public areas and /or have impacted circulation on the public streets,
then VA will implement recommendations made by the Assessment
Committee or its designee.
XI. SPECIAL EVENTS AND SKI RACING
Golden Peak is the site of many ski races and special events during the course
of a ski season. Typically the racing season begins in mid- December and runs
through early April. Training for ski racing can be broken down as follows: Ski
Club Vail generates 60,000 gate starts per year; high school programs add 7,500
3/20/2012
6 -5 -23
24 .
gate starts per year; and corporate /club training events add 7,500 more starts per
year. Actual racing starts for these three user groups are approximately 15,000 gate
starts per year for Ski Club Vail, with an additional 2,000 starts per year for local
high school programs, and 10,000 starts per year for corporate and club racing.
These total roughly 102,000 gate starts per year and average 4.5 ski racing events
per week. Daily activity for ski racing typically commences at 8:30 a.m. and
continues until 4:30 p.m. Of these race events two or three major televised events
occur each year, not all of which are headquartered out of the Golden Peak course.
These include the Pro Tour, FIS World Cup and North American Trophy Series
races. In 1999 the World Championships will be held at Vail and opening
ceremonies are scheduled for Golden Peak. Race starts and demand for training
space have been growing steadily for the past decade.
Special Events.which occur at Golden Peak, in addition to the routine racing
programs, include various snowboarding events which draw typically 100 to 250
people, the U.S. Pro Tour.which draws about 500 people, and Hot Winter Nights
events which draw 500 to 1000 people typically in February and March and up to
3000 people during the Christmas holiday.
(A.) Tier I . Management techniques already utilized and in place at Golden
Peak or which will be implement with redevelopment include:
3/20/2012
6 -5 -24
- • 1.0 25
1. Snowboarding events typically held in non -peak periods are usually small
with minimal impact on portal arrivals or use. Arrivals and staging of event
participants will be managed with VA personnel on an "as needed" basis.
2. Hot Winter Nights events are held during off hours and do not interfere
with other portal arrivals or demands on infrastructure. These will be
managed with VA personnel on an "as needed" basis.
3. Major events, such as televised FIS racing events, the World
Championships, major bicycle race events, and summer fireworks will be
managed through the standard special event permitting process of the TOV.
4. At the end of each Peak Period and ski season the Assessment Committee
or its designee will review and make recommendations concerning Special
Events and racing activities at Golden Peak and their impacts on the portal
and congestion in the surrounding infrastructure.
(B.) Tier U . In the event some or all of the Tier I techniques have been
implemented and congestion has still resulted at the portal which adversely
effects traffic or surrounding town infrastructure then VA will implement the
recommendations of the Assessment Committee or its designee in the
following ski season or Peak Period. In addition the following successive
management techniques will be implemented:
1. Special events will be moved in part from this portal to down valley
locations.
3/20/2012
6 -5 -25
A oIWB U
ASSOCIATES, INC._
LAND PLANNING & COMMUNITY DEVELOPMENT
MEMORAI DUM
TO: Rachel Dimond, Greg Hall
FROM: Tom Braun
CC: Aldo Radamus, David Viele, Glen Davis, Phil Hoversten, Kyle Webb
DATE: March 14, 2012
RE: SSCV /Traffic Summary
At the request of Town Staff, the following provides a brief summary of Club programs
as they relate to traffic generation to and from the Club's Golden Peak facility, steps
taken to manage traffic at the Club and the positive impacts of the Club's facilities at
Maloit Park. This information is intended to provide background information relative to
the Town's efforts to address traffic congestion on Vail Valley Drive in the Golden Peak
neighborhood.
Summary of Club Programs
SSCV offers programs in the sports of Alpine Racing, Freestyle, Snowboard, Free - Skiing
and Nordic for athletes aged 5 to post graduate. Approximately 500 athletes are enrolled
of which 50 are in Nordic and do not come to the Golden Peak Clubhouse at all. Of the
balance, normally 10% are absent for personal reasons on any given day leaving a
maximum of approximately 400 members who use the Clubhouse as their team's staging
point for training on Vail Mountain. Saturday is the highest traffic time at the SSCV
Clubhouse as all programs are in session from the first Saturday following the World Cup
(early December) to the final Saturday in March.
Most of these 400 athletes arrive at the Club via automobile; however three factors
significantly reduce the number of cars actually coming to the Club on any given
Saturday:
• many families have more than one athlete in the Club and in these cases they
typically arrive in the same vehicle,
many athletes carpool to and from the club, and
Throughout the season on most every weekend of the year a large percentage of
club members are travelling to competitions. By way of example, when the J4
Alpine group travels to a weekend race this means approximately 70 athletes are
not coming to the Club. During the peak competition season it is not uncommon
that up to 65% of the Club's athletes are travelling to a competition, significantly
reducing the number of trips to the club.
In summary, on a typical Saturday during the winter season the number of Club members
coming to and from the Club is significantly less than 400 maximum described above.
Opal Building • 225 Main Street • Suite G -002 • Edwards, Colorado • 81632
970 - 926 -7575 • 970 - 926 -7576 fax • www.braunassociates.com
3/20/2012
6 -6 -1
The approximate breakdown of athletes in each of the Club's programs is as follows:
Alpine —303 total athletes
52 Future Stars (ages 6 -9)
57 Carver Corps (ages 7 -14)
125 J4's, J5 & J6 (ages 9 -14)
67 B's & Ability (ages 15 and above)
Nordic — 41 athletes
Freest — 48 athletes
Snowboarding — 58 athletes
Free - Skiing — 66 athletes
Traffic Management at SSCV Clubhouse
A number of measures are implemented at the Club in order to manage traffic. These
measures are primarily intended to improve the efficiency of drop -off and pick -up with
the goal being to prevent Club traffic from backing up onto Vail Valley Drive.
As a starting point, on a typical day temporary angle -in parking spots for 10 vehicles are
used for dropoff in front of the Club. Seven additional permanent parking spots are
available east of the clubhouse with some of these assigned to staff and the balance used
during drop- off /pick -up periods. This leaves a pass through lane that is also used for
drop -off in the morning and pick -up in the afternoon. Administrators and Coaches are in
the drop -off area, greeting the youngest athletes and directing them to their group
meeting place, helping with unloading equipment, etc. as necessary in order to keep
traffic flowing. Parents are directed to plan alternative times to conduct Club business
and visit with coaches and are required to have their children dressed (with boots on) in
order to expedite the drop -off process.
On the busiest Saturdays, such as days when a race or special event is scheduled, the
temporary angle -in parking is eliminated in favor of a second pass through lane. Cones
are used to delineate two pass through lanes allowing only drop -off and no stopping. A
greater staff presence is mobilized as visitors who are not familiar with the normal
procedures are accommodated. Alternative drop -off strategies are communicated to
visiting athletes to encourage them to use using public and private parking facilities in
order to minimize vehicle trips to the Club.
Arrival times are scheduled in advance of the lift opening time so that Club athletes can
complete their warm -ups, team meetings and other preparations in time to be in the lift
line prior to opening. This is an important consideration in that most Club athletes have
3/20/2012
6 -6 -2
arrived prior to peak traffic times at the Children's Ski Center and at the Golden Peak
Base Lodge. Departures are scheduled after lift closing allowing for video review,
conditioning activities, chalk talks, etc. Arrival and departure times are staged according
to sport program and age.
Benefits of Minturn Facilities
SSCV's increased presence at the Vail Ski & Snowboard Academy at the Maloit Park
Campus has had a number of significant and positive affects in reducing traffic in the
Golden Peak neighborhood. These include:
Vail Ski and Snowboard Academy
The Academy is located in the old Minturn Middle School Building. Tuesday through
Friday the approximately 140 student /athletes train at Golden Peak in the mornings and
attend classes in the afternoon. Athletes arrive at the Club via personal vehicles but are
then transported to Minturn in Eagle County School District buses in the afternoon. In
doing so the use of buses reduces car traffic by nearly 50 %.
Coaches and Club Staff
Coaches and Club staff now have their main offices at Maloit Park. Coaches do access
the Club for training, however their offices at Maloit Park shift much of their vehicle trips
to Minturn (and out of the Golden Peak neighborhood)
Club Vans and Trailers
The Clubs vans and trailers are now based at the Vail Ski and Snowboard Academy in
Minturn. This has made more parking lot area available for car parking and drop
off/pick up functions at SSCV.
Travel to Competitions
Prior to the Club having operations at Maloit Park, athletes and coaches would meet at
Golden Peak to leave for out -of- valley competitions. This brought traffic into and out of
the Golden Peak neighborhood. In most cases, athletes now leave from and return to
VSSA, resulting in a significant reduction of trips to the Club facility.
We hope this information is helpful in your efforts to improve traffic flow in the Golden
Peak neighborhood. We are happy to meet with you at any time to assist you with your
efforts.
3/20/2012
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K �
TOWN OF'VA10
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: March 20, 2012
ITEM /TOPIC: Second reading of Ordinance No. 4, Series of 2012, an ordinance authorizing
the sale of a portion of the real property located at 75 South Frontage Road, Vail, Colorado,
(the "Town Hall Property ") to Vail MOB, LLC, for the purchase price of $5 million, and setting
forth details in regard thereto.
PRESENTER(S): George Ruther
ACTION REQUESTED OF COUNCIL: Approve, approve with modifications or deny
Ordinance No. 4, Series of 2012 on second reading.
BACKGROUND: The Town of Vail, in cooperation with the Vail Valley Medical Center and the
Steadman Clinic, wishes to redevelop a portion of the Town's property located at 75 South
Frontage Road. To do so, the ToV, VVMC and SC signed a memorandum of understanding,
which in part, acknowledges the sale of a portion of Town property to VVMC and SC for $5
million. The purchase price was established based upon a value of use appraisal completed
for the property. Pursuant to the terms of the purchase and sale agreement, the title to the
property shall not occur until such time as a building permit for the new medical office building
is ready for issuance and a construction loan guaranteeing the construction of the building is
secured and ready for funding.
STAFF RECOMMENDATION: Town staff recommends the Vail Town Council approves
Ordinance No. 4, Series of 2012 on second reading, as read.
ATTACHMENTS:
Ordinance No. 4, Series of 2012
3/20/2012
ORDINANCE NO. 4
SERIES 2012
AN ORDINANCE AUTHORIZING THE SALE OF A PORTION OF THE
REAL PROPERTY LOCATED AT 75 SOUTH FRONTAGE ROAD, VAIL,
COLORADO (THE TOWN HALL PROPERTY) TO VAIL MOB, LLC FOR
THE PURCHASE PRICE OF $5 MILLION, AND SETTING FORTH
DETAILS IN REGARD THERETO
WHEREAS, the Town of Vail, in the County of Eagle and State of Colorado (the
"Town "), is a home rule municipal corporation duly organized and existing under laws of
the State of Colorado and the Vail Town Charter;
WHEREAS, the Town Council finds and determines that the sale of a portion of
the real property located at 75 South Frontage Road, Vail, Colorado, more particularly
described in Exhibit A, attached hereto and incorporated herein by this reference (the
"Property "), to Vail MOB, LLC, will enable beneficial redevelopment of the site to include
private improvements and a new Town Hall;
WHEREAS, currently the Property is owned by the Vail, Colorado, Municipal
Building Authority (the "Authority "), a Colorado non - profit corporation;
WHEREAS, the Authority was originally incorporated in 1970, and then again in
1985, with the purpose of financing the construction of Town facilities on the Property;
WHEREAS, pursuant to Article III, Section 3 of the Authority's Articles of
Incorporation, the Authority is authorized to convey real property to the Town once any
outstanding debt on such real property is fully satisfied;
WHEREAS, pursuant to Article XI of the Authority's Articles of Incorporation, all
property of the Authority must be conveyed to the Town and to no other party;
WHEREAS, in 1985, in accordance with Article III, Section 3 of its Articles of
Incorporation, the Authority conveyed the other half of the real property located at 75
South Frontage Road, Vail, Colorado, to the Town, because the outstanding debt on
such property had been fully satisfied;
WHEREAS, similarly, all outstanding debt on the Property has been fully
satisfied;
WHEREAS, the Authority now intends to convey the Property to the Town in
accordance with Article III, Section 3 of its Articles of Incorporation;
WHEREAS, the Town Council intends to accept such conveyance by Resolution;
WHEREAS, the Town Council commissioned both a real estate appraisal of the
portion of real property to be sold and a study to consider the economic impact on the
Town of the redevelopment of the adjoining real property;
3/20/2011
7 -1 -I
WHEREAS, based on the real estate appraisal and the economic impact study,
the Town Council finds and determines that the purchase price of $5 million for the
purchase the Property is fair and equitable;
WHEREAS, the Town Council finds and determines that the sale of the Property
to Vail MOB, LLC for the purchase price of $5 million is in the best interest of the public
health, safety and welfare; and
WHEREAS, Section 4.8 of the Vail Town Charter requires that the Town Council
authorize the sale of real property by ordinance.
NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE
TOWN OF VAIL, COLORADO, THAT:
Section 1 . Pursuant to Section 4.8 of the Vail Town Charter, the Town Council
hereby authorizes the sale of a portion of the real property located at 75 South Frontage
Road, Vail, Colorado, more particularly described in Exhibit A attached hereto and
incorporated herein by this reference, to Vail MOB, LLC, for the purchase price of $5
million, in accordance with the terms of a purchase and sale agreement to be
negotiated by Town staff and thereafter approved by resolution of the Town Council.
Section 2 . If any part, section, subsection, sentence, clause or phrase of this
ordinance is for any reason held to be invalid, such decision shall not effect the validity
of the remaining portions of this ordinance; and the Town Council hereby declares it
would have passed this ordinance, and each part, section, subsection, sentence, clause
or phrase thereof, regardless of the fact that any one or more parts, sections,
subsections, sentences, clauses or phrases be declared invalid.
Section 3 . The Town Council hereby finds, determines and declares that this
ordinance is necessary and proper for the health, safety and welfare of the Town of Vail
and the inhabitants thereof.
Section 4 . The amendment of any provision of the Town Code as provided in
this ordinance shall not affect any right which has accrued, any duty imposed, any
violation that occurred prior to the effective date hereof, any prosecution commenced,
nor any other action or proceeding as commenced under or by virtue of the provision
amended. The amendment of any provision hereby shall not revive any provision or
any ordinance previously repealed or superseded unless expressly stated herein.
Section 5 . All bylaws, orders, resolutions and ordinances, or parts thereof,
inconsistent herewith are repealed to the extent only of such inconsistency. This
repealer shall not be construed to revise any bylaw, order, resolution or ordinance, or
part thereof, theretofore repealed.
INTRODUCED, READ ON FIRST READING, APPROVED, AND ORDERED
PUBLISHED ONCE IN FULL ON FIRST READING this 6th day of March, 2012 and a
public hearing for second reading of this Ordinance set for the 20 day of March, 2012,
in the Council Chambers of the Vail Municipal Building, Vail, Colorado.
3/20/201
7 -1 -2
Andy Daly, Mayor
ATTEST:
Lorelei Donaldson, Town Clerk
READ AND APPROVED ON SECOND READING AND ORDERED PUBLISHED
this 20th day of March, 2012.
Andy Daly, Mayor
ATTEST:
Lorelei Donaldson, Town Clerk
3/20/201
7 -1 -3
------- ~ - - - -- - - - - -- `----- '~----- &------ -dP6 - - - -- ----- - -I - -- - - -- - - - -- - - - -- - - -- - - - - -- ------ - - - - -- -
Area to be sold +
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EXHIBIT " A "
PROPOSED SCHEMATIC VS. EXISTING
ORDINANCE NO.4 , SERIES 01= 2012
1" 1AFRCN 6 , 2012
•
K �
TOWN OF'VA10
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: March 20, 2012
ITEM /TOPIC: Resolution No. 15, Series 2012, A Resolution Approving The Conveyance Of A
Portion of the Real Property Located at 75 South Frontage Road, Vail, Colorado (The Town
Hall Property) From The Vail, Colorado, Municipal Building Authority And Accepting Such
Property
PRESENTER(S): Matt Mire and George Ruther
ACTION REQUESTED OF COUNCIL: Approve Resolution No. 15, Series 2012
BACKGROUND: Currently, the real property described in Resolution No. 15, Series 2012,
(the "Property ") is owned by the Vail, Colorado, Municipal Building Authority (the "Authority "), a
Colorado non - profit corporation. The Authority was originally incorporated in 1970 and again in
1985, for the purpose of financing the construction of Town facilities on the Property. Pursuant
to the Authority's Articles of Incorporation, The Authority was to convey the Property back to
The Town once all outstanding debt on the Property was fully satisfied, and that the Property
must by conveyed to the Town and to no other party. All outstanding debt on the Property has
been fully satisfied and the Authority now wishes to convey the Property to the Town. The
Town Council, via Resolution No 15, Series 2012 wishes to approve such conveyance and
accept the Property. The Council will then Authorize the conveyance of the Property as set
forth in Ordinance No 4, Series 2012.
STAFF RECOMMENDATION: Approve Resolution No. 15, Series 2012
ATTACHMENTS:
Resolution No. 15, Series of 2012
Exhibit A
3/20/2012
RESOLUTION NO. 15
SERIES 2012
A RESOLUTION APPROVING THE CONVEYANCE OF A PORTION OF
THE REAL PROPERTY LOCATED AT 75 SOUTH FRONTAGE ROAD,
VAIL, COLORADO (THE TOWN HALL PROPERTY) FROM THE VAIL,
COLORADO, MUNICIPAL BUILDING AUTHORITY AND ACCEPTING
SUCH PROPERTY
WHEREAS, the Town of Vail, in the County of Eagle and State of Colorado (the
"Town "), is a home rule municipal corporation duly organized and existing under laws of
the State of Colorado and the Vail Town Charter;
WHEREAS, currently, the real property located at 75 South Frontage Road, Vail,
Colorado, more particularly described in Exhibit A, attached hereto and incorporated
herein by this reference (the "Property "), is owned by the Vail, Colorado, Municipal
Building Authority (the "Authority "), a Colorado non - profit corporation;
WHEREAS, the Authority was originally incorporated in 1970, and then again in
1985, with the purpose of financing the construction of Town facilities on the Property;
WHEREAS, pursuant to Article III, Section 3 of the Authority's Articles of
Incorporation, the Authority is only authorized to convey real property to the Town once
any outstanding debt on such real property is fully satisfied;
WHEREAS, pursuant to Article XI of the Authority's Articles of Incorporation, all
property of the Authority must be conveyed to the Town and to no other party;
WHEREAS, in 1985, in accordance with Article III, Section 3 of its Articles of
Incorporation, the Authority conveyed the other half of the real property located at 75
South Frontage Road, Vail, Colorado, to the Town, because the outstanding debt on
such property had been fully satisfied;
WHEREAS, similarly, all outstanding debt on the Property has been fully
satisfied;
WHEREAS, the Authority now intends to convey the Property to the Town in
accordance with Article III, Section 3 of its Articles of Incorporation; and
WHEREAS, the Town Council wishes to approve such conveyance and accept
the Property.
NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE
TOWN OF VAIL, COLORADO, THAT:
1. The Town Council hereby approves the conveyance of a portion of the
real property located at 75 South Frontage Road, Vail, Colorado, more particularly
� 311512012
C:IPROGRAM FILESINEEVIA.COMIDOCUMENT CONVERTERIrEMPIPDFCONVERT .3120.1.RESOLUTION NO_15,_2012.DOC
3/20/2012
8 -1 -1
described in Exhibit A attached hereto and incorporated herein by this reference, and
accepts such property on behalf of the Town.
INTRODUCED, PASSED AND ADOPTED AT A REGULAR MEETING OF THE
TOWN COUNCIL OF THE TOWN OF VAIL HELD THIS 20 DAY OF MARCH, 2012.
Andy Daly, Mayor
ATTEST:
Lorelei Donaldson, Town Clerk
3/15/2012
C:IPROGRAM FILESINEEVIA.COMIDOCUMENT CONVERTER�EMPIPDFCONVERT .3120.1.RESOLUTION NO_15,_2012.DOC
3/20/2012
8 -1 -2
Resolution No. 15, Series 2012
EXHIBIT A
Property Address:
75 S Frontage Rd
Vail, Colorado 81657
County of Eagle, State of Colorado
Legal Description:
PARCEL 1:
A PART OF THE SOUTHEAST QUARTER OF SECTION 6 TOWNSHIP 5 SOUTH,
RANGE 80 WEST OF THE 6TH PRINCIPAL MERIDIAN, COUNTY OF EAGLE, STATE
OF COLORADO, MORE PARTICULARLY DESCRIBED AS FOLLOWS:
COMMENCING AT THE SOUTHEAST CORNER OF SAID SECTION 6 THENCE NORTH
00 DEGREES 28 MINUTES 16 SECONDS WEST AND ALONG THE EAST LINE OF SAID
SOUTHEAST QUARTER 72.75 FEET TO A POINT, SAID POINT BEING 110.00 FEET
NORTHEASTERLY FROM THE SOUTHEASTERLY RIGHT OF WAY LINE OF U.S.
HIGHWAY NO. 6 AS MEASURED AT RIGHT ANGLES THERETO; THENCE NORTH 79
DEGREES 46 MINUTES 11 SECONDS WEST AND ALONG A LINE PARALLEL TO SAID
SOUTHEASTERLY RIGHT OF WAY LINE 145.50 FEET TO THE TRUE POINT OF
BEGINNING; THENCE NORTH 16 DEGREES 08 MINUTES 47 SECONDS EAST, 63.50
FEET; THENCE NORTH 72 DEGREES 03 MINUTES 02 SECONDS WEST, 226.70 FEET;
THENCE NORTH 68 DEGREES 08 MINUTES 34 SECONDS WEST, 201.00 FEET;
THENCE NORTH 66 DEGREES 43 MINUTES 48 SECONDS WEST, 164.39 FEET;
THENCE CONTINUING ALONG THE AFORESAID COURSE 238.00 FEET; THENCE
SOUTH 25 DEGREES 53 MINUTES 00 SECONDS WEST, 47.79 FEET; THENCE SOUTH
41 DEGREES 24 MINUTES 53 SECONDS EAST, 183.50 FEET TO A POINT OF CURVE;
THENCE ALONG A CURVE TO THE LEFT HAVING A RADIUS OF 197.40 FEET, A
CENTRAL ANGLE OF 30 DEGREES 47 MINUTES 4 SECONDS, AN ARC DISTANCE OF
106.10 FEET; THENCE SOUTH 72 DEGREES 12 MINUTES 37 SECONDS EAST, 183.50
FEET TO A POINT OF INTERSECTION WITH THE NORTH RIGHT OF WAY LINE OF
U.S. HIGHWAY NO. 6 SAID LINE BEING 110.00 FEET NORTHEASTERLY FROM THE
SOUTHEASTERLY RIGHT OF WAY LINE OF U.S. HIGHWAY NO. 6 AS MEASURED AT
RIGHT ANGLES THERETO; THENCE SOUTH 79 DEGREES 46 MINUTES 11 SECONDS
EAST AND ALONG SAID NORTH RIGHT OF WAY LINE 397.56 FEET TO THE TRUE
POINT OF BEGINNING,
EXCEPTING THEREFROM THAT PORTION OF SAID PROPERTY DESCRIBED IN DEED
RECORDED JULY 14, 1971 IN BOOK 221 AT PAGE 6.
3/20/2012
8 -2 -1
TO'W'N OF VA10
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: March 20, 2012
ITEM /TOPIC: Appoint members to the Art in Public Places (AIPP), the Design Review Board
(DRB), the Planning and Environmental Commission (PEC) and the Building and Fire Code
Appeals Board (BFCAB). See afternoon worksession for letters of interest from each
applicant.
PRESENTER(S): Pam Brandmeyer
ACTION REQUESTED OF COUNCIL: Council interviewed each applicant at the work
session. At the evening meeting, four members need to be appointed to the AIPP; three
members to the DRB and four members to the PEC. All the above are for two year terms,
which end March 31, 2014. The Council also needs to interview and appoint one member to
the BFCAB for a five -year term ending March 31, 2017.
BACKGROUND: The town received fifteen letters of interest for the open positions on the
AIPP, BFCAB, DRB and PEC as follows (incumbent board members are asterisked):
AIPP:
Dorothy Browning
Kaili Chipman
William Pierce
Dan Telleen
B &FCAB:
Mark Mueller
DRB:
Susan Bird
Kaili Chipman
Andrew Forstl
Rollie Kjesbo
Elizabeth Maio
Clay Walberg
PEC:
Samuel Bennett
Susan Bird (Susan is interested in both the DRB and PEC positions)
William Pierce
Henry Pratt *
John Rediker
STAFF RECOMMENDATION: Please appoint four members to the AIPP; one member to the
B &FCAB; three members to the DRB and four members to the PEC at the evening meeting.
ATTACHMENTS:
Memo for Vacancies on AIPP, DRB, PEC & BFCAB
3/20/2012
0
TOWN OF VAIL "
To: Town Council
From: Lorelei Donaldson /Pam Brandmeyer
Date: March 14, 2012
Memorandum
Subject: Board vacancy interviews and appointments to the Art in Public Places (AIPP,
Design Review Board (DRB), Planning and Environmental Commission (PEC)
and the Building and Fire Code Appeals Board (BFCAB).
I. ITEM /TOPIC: VACANCY APPOINTMENTS FOR AIPP, DRB, PEC AND BFCAB 2012
There are currently four (4) vacancies on the AIPP, three (3) vacancies on the DRB,
four (4) vacancies on the PEC; and one (1) vacancy on the BFCAB. The Council needs
to interview the applicants at the work session and then make the appropriate
appointments to the board at the evening meeting.
II. ACTION REQUESTED OF COUNCIL: INTERVIEW AND APPOINT MEMBERS TO
EACH BOARD VACANCY
The Council needs to interview each applicant at the work session and then make the
appropriate appointments to the various boards at the evening meeting.
III. BACKGROUND:
There are currently four (4) vacancies on the AIPP, three (3) vacancies on the DRB,
four (4) vacancies on the PEC; and one (1) vacancy on the BFCAB. The Council needs
to interview the applicants at the work session and then make the appropriate
appointments to each board at the evening meeting.
AIPP:
The Town received four (4) applications for four AIPP vacancies. The Council shall
interview the applicants at the work session and then appoint four applicants to the
AIPP at the evening meeting. The incumbents have an asterisk after their name. The
applicants are:
Dorothy Browning
Kaili Chipman
William Pierce
Dan Telleen
Staff has enclosed an attendance summary for your review and use.
3/20/2012
9 -1 -I
DRB:
The Town received six (6) applications for the DRB vacancies. The Council shall
interview these applicants at the work session and then appoint three applicants to the
DRB at the evening meeting. Incumbents have an asterisk by their name. The
applicants are:
Susan Bird
Kaili Chipman
Andrew Forstl
Rollie Kjesbo
Elizabeth Maio
Clay Walberg
Staff has enclosed an attendance summary for your review and use.
PEC:
The Town received five (5) applications for the PEC vacancies. The Council shall
interview each applicant at the work session and then appoint four applicants to the
PEC at the evening meeting. Incumbents have an asterisk by their name. The
applicants are as follows:
Samuel Bennett
Susan Bird (Susan is interested in both the DRB and PEC)
William Pierce
Henry Pratt *
John Rediker
Staff has enclosed an attendance summary for your review and use.
BFCAB:
The Town received one (1) application for the BFCAB vacancy. The Council shall
interview the applicant at the work session and then appoint one applicant to the
BFCAB at the evening meeting. Incumbents have an asterisk by their name. The
applicant is:
Mark Mueller *
IV. STAFF RECOMMENDATION:
Please interview each applicant at the work session and appoint three members to the
AIPP, three members to the DRB, four members to the PEC and one member to the
BFCAB at the evening meeting.
Town of Vail Page 2
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Town of Vail Page 3
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K �
TOWN OF'VA10
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: March 20, 2012
ITEM /TOPIC: Ordinance No. 5, Series of 2012 An Ordinance Amending Section 3 -3 -2
( "Appointment of Board Members "), and Section 3 -3 -3, ( "Membership; Terms "), Vail Town
Code, Relating to Eligibility and Terms of Members of the Arts Board, and Setting Forth Details
in Regard Thereto.
PRESENTER(S): Molly Eppard
ACTION REQUESTED OF COUNCIL: Approve, approve with modifications, or deny second
reading of Ordinance No. 5, Series of 2012.
BACKGROUND: Pursuant to a recommendation from the Town of Vail Arts Board (the
"Board "), the Council desires to amend the terms of the Art Board ordinance to reduce the
Board's members, to clarify Board member requirements, and to eliminate required
participation from persons serving on other Town boards.
STAFF RECOMMENDATION: Approve, approve with modifications, or deny second reading
of Ordinance No. 5, Series of 2012.
ATTACHMENTS:
Ordinance No. 5, Series of 2012
3/20/2012
ORDINANCE NO. 5
SERIES OF 2012
AN ORDINANCE AMENDING SECTION 3 -3 -2 ( "APPOINTMENT OF BOARD MEMBERS "),
AND SECTION 3 -3 -3, ( "MEMBERSHIP; TERMS "), VAIL TOWN CODE, RELATING TO
ELIGIBILITY AND TERMS OF MEMBERS OF THE ARTS BOARD, AND SETTING FORTH
DETAILS IN REGARD THERETO.
WHEREAS, the Town of Vail (the "Town "), in the County of Eagle and State of Colorado
is a home rule municipal corporation duly organized and existing under the laws of the State of
Colorado and the Town Charter (the "Charter");
WHEREAS, the members of the Town Council of the Town (the "Council ") have been
duly elected and qualified;
WHEREAS, pursuant to a recommendation from the Town of Vail Arts Board (the
"Board "), the Council desires to amend the terms of the Art Board ordinance to reduce the
Board's members, to clarify Board member requirements, and to eliminate required participation
from persons serving on other Town boards; and
WHEREAS, the Council has determined that the passage of this ordinance preserves the
public property, health, welfare, peace and safety of the Town of Vail, and the amendments set
forth in this ordinance are in the best interest of the Town, its guests and its inhabitants.
NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN OF
VAIL, COLORADO, THAT:
Section 1. Section 3 -3 -2, Vail Town Code, is hereby amended as follows: (Text that
is to be deleted is str+sken Text that is to be added is bold).
The Town Council hereby appoints the Vail Arts Board composed of nine (9) °I° 1)
members who shall act in accordance with the Charter, this Chapter, the direction of the
Town Council, the ordinances of the Town and shall be appointed and serve as provided
in this Chapter.
Section 2. Section 3 -3 -3, Vail Town Code, is hereby amended as follows: (Text that
is to be deleted is str+sken Text that is to be added is bold).
The Arts Board shall consist of nine (9) °I° 1) members appointed by the Town
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en o - �� a ,�,�, R Rd G virnni ss+c�,- �,T n m eer - ;;Ad h nno Design Revio;ni C2n�r`J
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mm ° rrt Q mbpr. In addition, the Arts Board may consist of honorary advisory members who
shall not have the power to vote on issues which come before the Board. The number
and term of such advisory members shall be at the discretion of the Town Council. All
members of the Arts Board shall be individuals who have demonstrated interest or
expertise in architecture, art criticism, art education, art history, foreign arts, graphic arts,
interior design, landscape architecture, Town planning, or other art- and design - related
fields, or who have demonstrated a strong interest in the visual arts and civic
improvement. All members shall either be residents of the Town, or own property within
Ordinance No. 5, Series of 2012 1
3/20/2012
the Town. The terms of the eight (8) members at large of the Arts Board shall be two (2)
three (3) years on an overlapping basis and shall expire on March 31 of the year of
termination.
Section 4. If any part, section, subsection, sentence, clause or phrase of this
ordinance is for any reason held to be invalid, such decision shall not effect the validity of the
remaining portions of this ordinance; and the Town Council hereby declares it would have
passed this ordinance, and each part, section, subsection, sentence, clause or phrase thereof,
regardless of the fact that any one or more parts, sections, subsections, sentences, clauses or
phrases be declared invalid.
Section 5. The Town Council hereby finds, determines and declares that this
ordinance is necessary and proper for the health, safety and welfare of the Town of Vail and the
inhabitants thereof.
Section 6. The amendment of any provision of the Town Code as provided in this
ordinance shall not affect any right which has accrued, any duty imposed, any violation that
occurred prior to the effective date hereof, any prosecution commenced, nor any other action or
proceeding as commenced under or by virtue of the provision amended. The amendment of
any provision hereby shall not revive any provision or any ordinance previously repealed or
superseded unless expressly stated herein.
Section 7. All bylaws, orders, resolutions and ordinances, or parts thereof,
inconsistent herewith are repealed to the extent only of such inconsistency. This repealer shall
not be construed to revise any bylaw, order, resolution or ordinance, or part thereof, theretofore
repealed.
INTRODUCED, READ ON FIRST READING, APPROVED, AND ORDERED
PUBLISHED ONCE IN FULL ON FIRST READING this 6 th day of March, 2012 and a public
hearing for second reading of this Ordinance set for the 20th day of March, 2012, at 6:00 P.M. in
the Council Chambers of the Vail Municipal Building, Vail, Colorado.
ATTEST:
Andrew P. Daly, Mayor
Lorelei Donaldson, Town Clerk
READ AND APPROVED ON SECOND READING AND ORDERED PUBLISHED
this 20 day of March, 2012.
ATTEST:
Lorelei Donaldson, Town Clerk
Ordinance No. 5, Series of 2012 2
3/20/2012
Andy P. Daly, Mayor
10- 1 -2
K �
TOWN OF'VA10
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: March 20, 2012
ITEM /TOPIC: Ordinance No. 2, Series of 2012, an ordinance amending Chapter 12 -6,
Residential Districts, Vail Town Code, pursuant to Section 12 -3 -7, Amendment, Vail Town
Code, to establish a new zone district, Vail Village Townhouse (VVT) District, and setting forth
details in regard thereto; and Resolution No. 7, Series of 2012, amending Chapter VII, Vail
Village Sub - Areas, East Gore Creek Sub -Area ( #6), Vail Village Master Plan, pursuant to
Chapter VIII, Implementation and Amendment, Vail Village Master Plan, to include
recommendations related to a new Vail Village Townhouse (VVT) District, and setting forth
details in regard thereto. (PEC110040, PEC110041)
PRESENTER(S): Bill Gibson, Community Development Department
ACTION REQUESTED OF COUNCIL: The Community Development Department requests
that the Vail Town Council tables the first reading of Ordinance No. 2, Series of 2012, and
Resolution No. 7, Series of 2012, to its April 3, 2012, public hearing.
BACKGROUND: On March 6, 2012, the Vail Town Council tabled the first reading of
Ordinance No. 2, Series of 2012, and Resolution No. 7, Series of 2012, to its March 20, 2012,
public hearing to provide the applicant an opportunity to gather additional information for the
Council's review.
STAFF RECOMMENDATION: The Community Development Department recommends the
Vail Town Council tables the first reading of Ordinance No. 2, Series of 2012, and Resolution
No. 7, Series of 2012, to its April 3, 2012, public hearing.
3/20/2012
K �
TOWN OF VAI!%
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: March 20, 2012
ITEM /TOPIC: Ever Vail - The Community Development Department requests that the
following Ever Vail applications be tabled to April 3, 2012.
Major Subdivision
A request for a review of a preliminary plan for a major subdivision, pursuant to Chapter 13 -3,
Major Subdivision, Vail Town Code, to allow for the creation of two lots for the redevelopment
of the properties known as Ever Vail (West Lionshead), located at 862, 923, 934, 953, 1000
and 1031 South Frontage Road West, and the South Frontage Road West right -of-
way/unplatted (a complete legal description is available for inspection at the Town of Vail
Community Development Department), and setting forth details in regard thereto.
(PEC080062)
Rezoning (Ordinance No. 7, Series of 20111
A request for a recommendation to the Vail Town Council for a zone district boundary
amendment, pursuant to Section 12 -3 -7, Amendment, Vail Town Code, to allow for a establish
Lionshead Mixed Use 2 District zoning on Parcels 1 and 2 of the Ever Vail Subdivision located
generally at 862, 923, 934, 953, 1000, and 1031 South Frontage Road, and the South
Frontage Road right -of- way /unplatted (a complete legal description is available for inspection
at the Town of Vail Community Development Department), and setting forth details in regard
thereto. (PEC080061)
Special Development District Amendment (Ordinance No. 8, Series of 2011)
A request for a recommendation to the Vail Town Council for a major amendment to Special
Development District No. 4, Cascade Village, pursuant to Section 12- 9A -10, Amendment
Procedures, Vail Town Code, to allow for the removal of Development Area D (Glen Lyon
Office Building) from Special Development District No. 4, Cascade Village, and for a zone
district boundary amendment, pursuant to Section 12 -3 -7, Amendment, Vail Town Code, to
include the subject property in the Lionshead Mixed Use 2 District, located at 1000 South
Frontage Road West /Lot 54, Glen Lyon Subdivison, and setting forth details in regard thereto.
(PEC090036)
Title 12, Zoning Regulations, Vail Town Code, Amendment ( Ordinance No. 9, Series of 2011)
A request for a final recommendation to the Vail Town Council for prescribed regulation
amendments, pursuant to Section 12 -3 -7, Amendment, Vail Town Code, to amend Section 12-
10-19, Core Areas Identified, Vail Town Code, to amend the core area parking maps to include
"Ever Vail" (West Lionshead) within the "Commercial Core" designation, and setting forth
details in regard thereto. (PEC080065)
PRESENTER(S): Warren Campbell
ACTION REQUESTED OF COUNCIL: The Community Development Department
requests that the major subdivision and Ordinance Nos. 7, 8, and 9, Series of 2011 be
continued to the April 3, 2012 public hearing.
3/20/2012
BACKGROUND: Major Subdivision: On January 10, 2011, the Planning and Environmental
Commission forwarded a recommendation of approval, with conditions, on the preliminary plan
for the major subdivision to establish Parcels 1 and 2 of the Ever Vail Subdivision, by a vote of
5 -0 -2 (Viele and Cartin recused).
Rezoning: On January 10, 2011, the Planning and Environmental Commission forwarded a
recommendation of approval, with conditions, for a zone district boundary amendment to
establish Lionshead Mixed Use 2 District zoning on Parcels 1 and 2 of the Ever Vail
Subdivision, by a vote of 5 -0 -2 (Viele and Cartin recused).
Special Development District Amendment: On January 24, 2011, the Planning and
Environmental Commission forwarded a recommendation of approval, with conditions, for a
major amendment to Special Development District (SDD) No. 4, Cascade Village, to remove
the Glen Lyon Office Building from the SDD in order for it to be incorporated into the Ever Vail
Subdivision, by a vote of 4 -0 -2 (Viele and Cartin recused).
Title 12, Zoning Regulations, Vail Town Code, Amendment: On January 11, 2010,
the Planning and Environmental Commission forwarded a recommendation of approval, with
conditions, for a prescribed regulations amendment to Section 12- 10 -19, Core Areas
Identified, Vail Town Code, by a vote of 4 -0 -2 (Viele and Cartin recused).
STAFF RECOMMENDATION: The Community Development Department requests that
the major subdivision and Ordinance Nos. 7, 8, and 9, Series of 2011 be continued to
the April 3, 2012 public hearing.
3/20/2012
K �
TOWN OF VAI!%
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: March 20, 2012
ITEM /TOPIC: Vail Public Library Renovation Project
PRESENTER(S): Greg Hall
ACTION REQUESTED OF COUNCIL: Review the information provided on the Vail Public
Library Renovation Project and provide direction on proceeding with the project. Including
amending the budget by $ 350,000, entering into contract with Evans Chaffee
Construction Group and schedule the shut down, move out and set up of temporary
"mini /limited" library during construction this spring in Dobson Arena.
BACKGROUND:
The Vail Library remodel project is a project which has been in the works over the last couple
years in different forms. In September of 2011 the council directed the staff to prepare a
project which combines two previously separate phases into one project.
The Town staff believes providing an additional $350,000 to the Library project budget at this
time will allow the project to move forward on a schedule which is the least disruptive to the
community. It will allow a major upgrade to the Library, similar to the quality and technological
upgrades taking place at the other Town buildings, e.g., like the Lionshead Welcome Center,
West Vail Fire Station and the anticipated New Municipal Building.
STAFF RECOMMENDATION: Staff requests the town council authorize:
An additional $ 350,000 be added to the Vail Public Library Renovation Project to be funded
from the Vail reinvestment Authority Tax Increment Fund Balance.
The Town Manager enter into a contract with Evans Chaffee Construction Group to perform
the remodel work.
The staff, design team and contractor to continue identifying ways in which the quality of the
project is maintained, with cost savings to the town.
The project to begin demo in the lower portions of the Library the last week of March with the
library closing for the week of April 6 to reestablish a small limited library in Dobson Arena.
ATTACHMENTS:
Vali Public Library Renovation Project memo
3/20/2012
TOWN OF VAIL �
TO: Vail Town Council
FROM: Town Library and Public Works Staff
DATE: March 20, 2012
SUBJECT: Vail Public Library Renovation
I. SUMMARY
Memorandum
The Vail Library remodel project designed by Snowden and Hopkins Architects has
been reviewed and entitled by the appropriate town boards. The project was
competitively bid to the subcontracting and supplier community by Evans Chaffee
Construction Group on behalf of the town. The bids and pricing were independently
reviewed by an outside consultant. The project has been valued engineered by the
design team, contractor and town staff. Temporary faculties are ready and available
within the project timeline. Permits and applications are submitted and are being
reviewed. Construction prices will not be less in future years as we have seen the
market bottom and are now beginning to increase.
The project is ready to go.
The project budget will need to be increased from the current dollar amount of
$1,775,000 by an additional $350,000. This increase is due to additional code
requirements of Fire protection and alarms, reworking the entire IT cabling system,
completing the final design package including specifications and details regarding
lighting and mechanical systems, finish mill work, community room and galleria
enhancements, and addressing sub surface ground water issues. Finally the sub
contractor bidding environment has changed the market bottom pricing seen just last fall
no longer exists.
The additional funds are available via the Vail Reinvestment Authority Tax Increment
Fund Balance.
The town staff believes providing an additional $350,000 to the Library project budget at
this time will allow the project to move forward on a schedule which is the least
disruptive to the community. It will allow a major upgrade to the Library, similar to the
quality and technological upgrades taking place at the other Town buildings, e.g., like
the Lionshead Welcome Center, West Vail Fire Station and the anticipated New
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13 -1 -I
Municipal Building. In addition, the timing works well in the context of all town projects
being contemplated at this time.
II. BACKGROUND
In late February of this year, Evans Chaffee Construction Group competitively priced the
Vail Public Library Renovation Project using the plans prepared by the design team of
Snowden and Hopkins Architects for the Town of Vail. The bid coverage of the trades
and suppliers required at least two bids on small and or specialty groups. We received
an average of 4 bids on the larger trades with some trade groups receiving up to 7 bids.
In addition, work that is proposed to be self - performed by Evans Chaffee such as inside
demo and miscellaneous trim and finish work, was bid. This establishes the fact there
are savings in performing this work in house. Overall competitive bids were received on
85 -90% of the project. In addition, the town hired an independent construction
management consultant to provide an outside review of the bids and pricing.
This was the first time the whole package was competitively bid. The project bid last fall
was smaller in scope which included the main library area. It excluded the community
room and left the staff areas intact. This project adds a small addition to connect the
upper section of the Library to the lower level by elevator and stair. The project is fire
protected with new sprinklers and alarms, the community room is completely
remodeled, the galleria is upgraded, the back staff area is moved to a new remodeled
basement area and the upstairs staff area is turned into an upgraded and current
technologies community area.
As was mentioned to the council earlier this year, the addition to the Library
necessitated a fire sprinkler system, upgrading the fire alarms and providing all new IT
cables and IT infrastructure, which added approximately $200,000 to the project cost.
The initial results of the February bid placed the value of the construction project at
$1,675,000 or $475,000 over budget.
The design team, Evans Chaffee and the subcontractors and suppliers identified value
engineered (VE) items of $153,000, mostly in substitutions, which most agreed would
not detract from the overall finish of the Library. The majority of these items came in the
form of the lighting package substitutions, with some additional savings realized in
refining subcontractor and supplier numbers. At this time, however, the town staff would
propose a smaller reduction now until cut sheets and sample light fixtures are reviewed
to ensure the desired quality has not been taken out of the project.
Evans Chaffee Construction Group also reduced the General Contractor Fee from
4.5% to 4.25 %.
The entire team identified some smaller additional VE items; however, these resulted in
cheapening or removing items which may need to be added back or upgraded later. A
portion of the items would require redesigns, which further lessens the savings.
Town of Vail Page 2
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13 -1 -2
Finally, items were identified which eliminated programs and would require significant
redesign now. Additional design, construction and disruption in the near future would
be required to have the Library back to what was proposed in the initial project.
The town staff believes providing an additional $350,000 to the Library project budget at
this time will allow the project to move forward on a schedule which is the least
disruptive to the community. It will also allow a major upgrade to the Library, similar to
the quality and technological upgrades taking place at the other town buildings, e.g., the
Lionshead Welcome Center, West Vail Fire Station and the anticipated new Municipal
Building.
Unlike other town buildings, the Vail Library is programed to function entirely as a public
amenity and provides one of the great gathering places of the community. Libraries
help define communities. In addition to providing a quality experience aesthetically, the
project will provide new public library spaces and services as well as significant
technological upgrades. These are the types of improvements which were recognized
and discussed at the Council Goal Setting sessions and the Community Meeting last
week.
Funding is available via the Vail Reinvestment Authority fund balance of Tax Increment
Financing, which at the end of 2012 is budgeted at $2,200,000.
The town staff, design team and contractor are fully committed to review in particular
the lighting savings to the full extent. In addition, work will continue looking at different
means, methods and suppliers which have been discussed as possible areas of
savings. Due to time constraints, these have not been vetted thoroughly.
The project is ready to go and demo and building permit plans and applications are
being reviewed in anticipation of a start within a couple of weeks. The temporary spaces
at Dobson and the town's Vail Village Inn Phase 5 space are being readied for the
Library move. As previously mentioned, the Dobson space which will be the mini - library
during construction and is only available in the April to July period.
III. ACTION REQUESTED OF COUNCIL
Staff requests the town council authorize:
• An additional $ 350,000 be added to the Vail Public Library Renovation Project
to be funded from the Vail reinvestment Authority Tax Increment Fund Balance.
• The Town Manager enter into a contract with Evans Chaffee Construction Group
to perform the remodel work
• The staff, design team and contractor to continue identifying ways in which the
quality of the project is maintained, with cost savings to the town.
• The project to begin demo in the lower portions of the Library the last week of
March with the library closing for the week of April 6 to reestablish a small limited
library in Dobson Arena.
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