HomeMy WebLinkAbout2012-03-20 Agenda and Support Documentation Town Council Work SessionVAIL TOWN COUNCIL
WORK SESSION AGENDA
T 0 lV?J 0 F A 7L9"
VAIL TOWN COUNCIL CHAMBERS
75 S. Frontage Road W.
Vail, CO 81657
10:00 A.M., MARCH 20, 2012
NOTE
2
3
4
Times of items are approximate, subject to change, and cannot be relied
upon to determine at what time Council will consider an item.
Public comments on work session item may be solicited by the Town
Council.
ITEM /TOPIC: DRB /PEC Update (15 min.)
PRESENTER(S): Warren Campbell
ITEM /TOPIC: 2011 Year -end Investment Report (10 min.)
PRESENTER(S): Judy Camp
ACTION REQUESTED OF COUNCIL: No formal action requested - information
only
BACKGROUND: Section 2 -2 -8 of the Town Code requires an annual presentation
of the town's investment report, which is also provided as a written report each
quarter. This agenda item is a presentation of the town's investment report as of
December 31, 2011.
STAFF RECOMMENDATION: None
ITEM /TOPIC: Lionshead Welcome Center Community Space Discussion
(15 min.)
PRESENTER(S): Pam Brandmeyer
ACTION REQUESTED OF COUNCIL: Staff requests Council provide further
direction on rental rates and complimentary use of this facility.
BACKGROUND: Council gave direction on policy for use of the LionsHead
Welcome Center Community Space at their March 6 meeting. First priority is to
community use, both free and discounted. Favorable comments were received
regarding community users scheduling Monday through Thursdays for
complimentary use, with weekends being open to standard bookings, e.g.
weddings, receptions, etc. Based on this direction, Council will find attached
revised rates for this space, which includes basic rates for cleaning and staffing.
ITEM /TOPIC: Interviews for the vacancies on the AIPP, DRB, PEC and
BFCAB. (75 min.)
3/20/2012
PRESENTER(S): Pam Brandmeyer
ACTION REQUESTED OF COUNCIL: See attached memo.
BACKGROUND: See attached memo.
STAFF RECOMMENDATION: See attached memo.
5. ITEM /TOPIC: Council Lunch Break (60 min. )
6. ITEM /TOPIC: Vail's 50th Anniversary Timeline and Budget Forecast (20
min. )
PRESENTER(S): Adam Sutner, Vail Mountain and Kelli McDonald, Town of Vail
ACTION REQUESTED OF COUNCIL: Staff recommends that Council listen to
the presentation and provide feedback.
BACKGROUND: Planning is well underway for Vail's 50th anniversary
celebration. Vail's opening on December 15, 1962 was a time of aspiration,
determination and commitment by those who came together to see their dream
come alive. The 50th celebration will not only pay tribute to Vail's founders, but will
also reach out to the five decades of skiers, employees, residents and others who
are forever connected to this special place. The celebration is being organized by
a joint Vail Mountain — Town of Vail planning team.
STAFF RECOMMENDATION: Staff recommends that Council listen to the
presentation and provide feedback.
7. ITEM /TOPIC: Vail Local Marketing District Advisory Council Infrastructure
Observations. (20 min.)
PRESENTER(S): Beth Slifer
ACTION REQUESTED OF COUNCIL: Consider the ideas brought forward in the
memo as it relates to capital improvements being contemplated.
BACKGROUND: The Vail Local Marketing District Advisory Council reviewed
research conducted in Fall 2011 to understand guest priorities. In order to maintain
a competitive edge over other mountain resorts for summer guests, it is imperative
that that the infrastructure in the Town of Vail keep pace with what guests expect
out of the premier international mountain resort community. To that end, the Vail
Local Marketing District Advisory Council has made observations and has
recommended priorities for consideration as capital improvements are scheduled.
STAFF RECOMMENDATION: Consider the ideas brought forward in the memo
as it relates to capital improvements being contemplated.
8. ITEM /TOPIC: ACE — Athletics, Culture and Events Independent Funding
Initiative. (20 min.)
PRESENTER(S): Mia Vlaar
ACTION REQUESTED OF COUNCIL: ACE requests the Town Council
3/20/2012
appropriate $5,000 to fund a voter poll to gauge support for the independent
funding initiative. Results will be presented to Town Council upon completion at the
next available meeting for further input and direction.
BACKGROUND: Six months ago a group of citizens gathered to explore the
creation of an independent funding mechanism for events and programs in Vail.
The gathering grew from a concern that under the current structure, critical funding
for events could, due to unforeseen or critical needs within the Town, be reduced
or even eliminated by a sitting Town Council.
The group identified the importance of events as a driver of destination visitors and
generator of sales and lodging tax. Indeed, results for Summer 2011 were at
record levels and showed an increase in event attendance, lodging occupancy and
sales tax collected over the summer of 2010 and compared to other mountain
resorts measured.
Currently the Vail Town Council allocates approximately $2.1 million out of the
general fund to support athletic, cultural and other special events in the town on a
year round basis. This funding is both for iconic events, which are funded at the
Town Council's discretion to several long- standing key events, and for events
where funding is overseen by the Commission on Special Events.
Due to the challenging economic environment, we identified several potential
mechanisms to not only fund events at the current level, but to actually grow the
size of the fund. Creating a larger fund from which to support events is a goal,
because this will allow the Town to attract and secure new events which drive
destination guests and thereby lodging and sales tax revenue. In past, many such
events, such as the USA Pro Cycling Challenge, have come to the Town outside of
the customary funding cycle of the Town Council and the Commission on Special
Events.
STAFF RECOMMENDATION: ACE requests the Town Council appropriate
$5,000 to fund a voter poll to gauge support for the independent funding initiative.
Results will be presented to Town Council upon completion at the next available
meeting for further input and direction.
9. ITEM /TOPIC: The purpose of this worksession meeting is to present
information on the municipal site redevelopment project and get Town
Council acceptance of project goals and design concepts. (60 Minutes)
PRESENTER(S): George Ruther Will Hentschel, OZ Architecture
ACTION REQUESTED OF COUNCIL: Provide direction on the new municipal
office building programming and affirm the project goals and design concepts.
STAFF RECOMMENDATION: Town staff recommends the Vail Town Council
affirms the project goals and design concepts as proposed and instructs staff and
the design architects to proceed forward with the design development of a +/-
18,000 net square foot office building. Staff and the design team will continue to
refine the programming needs based upon internal review of the organization's
needs and provide regular updates to the Town Council.
10. ITEM /TOPIC: Presentation of revised Illustrative Site Plan for Ford Park.
(10 minutes)
PRESENTER(S): Todd Oppenheimer
3/20/2012
ACTION REQUESTED OF COUNCIL: Staff is asking Council to review and
confirm the list of park elements to be included in the Updated Ford Park
Management Plan adn the Development Plan submittals to the PEC.
BACKGROUND: Please see attached Memo
STAFF RECOMMENDATION: Please see attached Memo
11. ITEM /TOPIC: Update and Future Collaborative Efforts with RSES (15 min.)
PRESENTER(S): Katherine Lange, Principal RSES
12. ITEM /TOPIC: Information Updates and Attachments:
1) VEAC 031312 Meeting Minutes
2) Formal recommendation is requested by the Vail Town Council to include
a re- appropriation in the amount of $50,000 in the supplemental budget
allocation at their meeting on April 3, 2012 for the purpose of funding an
RFP for independent intercept surveys at publicly funded Vail special
events in 2012.The money was originally budgeted in 2012 to fund the USA
Pro Cycling Challenge. This was discussed at the work session on
February 21 under matters from the Mayor and Council. Direction was
given to prepare an RFP. (15 min.)
13. ITEM /TOPIC: Matters from Mayor and Council (15 min.)
14. ITEM /TOPIC: Executive Session, pursuant to: 1) C. R. S. §24- 6- 402(4)(b) -
to receive legal advice on specific legal questions; Regarding: Taxation of
Online Travel Companies; 2) C.R.S. §24- 6- 402(4)(a)(b)(e) - to discuss the
purchase, acquisition, lease, transfer, or sale of property interests; to
receive legal advice on specific legal questions; and to determine positions,
develop a strategy and instruct negotiators, Regarding: Municipal Site
redevelopment and Timber Ridge redevelopment; 3) C.R.S. §24 -6- 402(4)
(a)(b)(e) - to discuss the purchase, acquisition, lease, transfer, or sale of
property interests; to receive legal advice on specific legal questions; and to
determine positions, develop a strategy and instruct negotiators, Re:
Discussion concerning negotiations regarding Ever Vail and Timber Ridge.
(60 min.)
PRESENTER(S): Matt Mire
15.
ITEM /TOPIC: Adjournment (4:50 p.m.)
NOTE: UPCOMING MEETING START TIMES BELOW (ALL ARE
APPROXIMATE DATES AND TIMES AND SUBJECT TO CHANGE) -- - - - - --
------------ THE NEXT REGULAR VAIL TOWN COUNCIL REGULAR WORK
SESSION WILL BEGIN AT APPROXIMATELY 12:30 P.M. (or TBD),
TUESDAY, APRIL 3, 2012 IN THE VAIL TOWN COUNCIL CHAMBERS
FUTURE AGENDA ITEMS:
Council GID meeting - SEPARATE MEETING - 4/3 - 20 min. - Mire
3/20/2012
April 3 Worksession:
Council and Eagle County Commissioners joint meeting /Work
Session- 4/3/12 at 4:00 pm
Vail Valley Partnership and Eagle County Economic Council Merger Update
- Chris Romer - WS - 4/3/12 - 15 min.
April 3 Evening Meeting:
Ord No. 3, 1 st Reading - 1 st Supplemental to 2012 Budget - K. Halloran -
15 min. - ES - 4/3
Recommendation of Increased Ford Park Parking Lot Rates for Summer
2012 - Pam /Mike Rose - 15 min. - ES - 4/3
TBD:
Ord No. 3, 2nd Reading - 1 st Supplemental to 2012 Budget - K. Halloran -
15 min. - ES - 4/17/12
Presentation of 2012 Community Survey Results - Suzanne S. /Chris Cares
- 6/5 -ES -45 min.
Liquor Licensing discussion for TOV buildings and land with TC - Matt
Mire- WS - 30 min. - TBD
Ford Park Planning - Todd O. /Greg H. - 30 min. - ES - 4/17 - Resolution
Approval; 6/5 update as needed; and 8/7 contract award
Gore Creek Water Quality Update - Bill Carlson - TBD
Eagle County School District - Sandra Smyser - 30 min. - WS - TBD
Kent Logan Appreciation Letter Proclamation - 5 min. - TBD
RSES Elementary 5th Grade Government Studies Class Q &A - 30 min. WS
(1:00 p.m.)
Comcast Discussion - Ron Braden /Matt Mire 60 min. - TBD
Parking /Operations Discussion - Greg Hall - 60 min. - 5/1 - WS
Outdoor Display Goods - George Ruther - TBD
Kent Logan Recognition - 10 min. - ES - TBD
Sara Schleper Recognition - 10 min. - 4/3? - ES
Donovan Pricing - TBD
Historic District - TBD
TOV Project Updates - TBD
Work Plan - TBD
Resolution to Support Mark Udall Wilderness Bill - TBD
Meadow Drive repairs - TBD
3/20/2012
K �
TOWN OF VAI!%
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: March 20, 2012
ITEM /TOPIC: DRB /PEC Update
PRESENTER(S): Warren Campbell
ATTACHMENTS:
March 7, 2012 DRB Meeting Results
March 12, 2012 PEC Meeting Results
3/20/2012
rnwN of va
MEMBERS PRESENT
Tom DuBois
Libby Maio
Brian Gillette
Rollie Kjesbo
PROJECT ORIENTATION
SITE VISITS
1. Morton and Bull Residence — 302 Hanson Ranch Road
2. Fletcher Residence — 302 Hanson Ranch Road
3. Gondola One — 250 Vail Lane
4. Ala Property Investments — 1377 Vail Valley Drive
5. Truscheit Residence — 4017 Lupine Drive
6. Vila Apex — 22 West Meadow Drive
7. Lionshead Welcome Center — 395 East Lionshead Circle
8. Town of Vail — 75 South Frontage Road
MAIN AGENDA
Mullally Residence DRB110296 / 15 minutes
Final review of an addition (living room, bedroom)
288 Bridge Street (Rucksack Building) /Lot D, Block 5A, Vail Village Filing 1
Applicant: Margo Mullally, represented by Victor Mark Donaldson Architects
ACTION: Approved with conditions
MOTION: Gillette SECOND: Kjesbo VOTE: 4 -0 -0
CONDITIONS:
12:30pm
3:00pm
Rachel
1. The applicant shall match all windows to existing upper level window cladding. This shall be
reflected on the plans submitted for building permit review.
2. The applicant shall not add any floor area to the fourth floor of the tower. This shall be
reflected on the plans submitted for building permit review.
2. Truscheit Residence DRB120011 / 15 minutes Rachel
Final review of new construction (two - family residence)
4017 Lupine Drive /Lot 7, Bighorn Subdivision
Applicant: Robert Truscheit, represented by Brennen Fitzgerald
ACTION: Approved
MOTION: Gillette SECOND: Kjesbo VOTE: 4 -0 -0
3. West Vail Mall DRB120026 / 10 minutes Rachel
Final review of a minor exterior alteration (landscaping)
2161 North Frontage Road West/Lot 2A, Vail das Schone Filing 3
Applicant: Gart Properties, represented by Ankerholz Inc.
ACTION: Approved
MOTION: Gillette SECOND: Kjesbo VOTE: 4 -0 -0
Page 1
3/20/2012
1 -I -I
DESIGN REVIEW BOARD AGENDA
PUBLIC MEETING
March 7, 2012
Council Chambers
75 South Frontage Road West - Vail, Colorado, 81657
MEMBERS ABSENT
Pete Dunning
4. Morton and Bull Residences DRB120021 / 10 minutes Rachel
Final review of an addition (bay windows)
302 Hanson Ranch Road (Mill Creek Court) Units 304, 306, 403 /1-ot 1, Block 5A, Vail Village Filing 5
Applicant: William I. Morton, represented by GPSL Architects
ACTION: Approved with conditions
MOTION: Gillette SECOND: Maio VOTE: 3 -0 -1 ( Kjesbo recused)
CONDITIONS:
1. This approval is contingent upon the applicant receiving approval of a minor exterior alteration
from the Planning and Environmental Commission.
5. Fletcher Residence DRB120039 / 10 minutes
Final review of an addition (loft)
Rachel
302 Hanson Ranch Road Unit 401 (Mill Creek Court Building) /Lot 1, Block 5A, Vail Village Filing 5
Applicant: Alan & Jenny Fletcher, represented by Snowdon & Hopkins Architects
ACTION: Approved
MOTION: Gillette SECOND: Kjesbo VOTE: 4-0-0
6. Ala Property Investments LTD DRB120035 / 15 minutes Warren
Final review of changes to approved plans (windows, GRFA)
1377 Vail Valley Drive /Lot 5, Block 3, Vail Valley
Applicant: ALA Property Investments LTD, represented by Henry Pratt
ACTION: Approved with a condition
MOTION: Kjesbo SECOND: Maio VOTE: 3 -1 -0 (Gillette opposed)
CONDITION:
1. The applicant shall install sliding doors with divided lights on the north elevation of the first
floor to match those currently existing on the structure. This shall be reflected on the plans
submitted for building permit review.
7. Gondola One DRB120024 / 15 minutes Warren
Final review of new construction (Gondola)
250 Vail Lane /Lot E, Vail Village Filing 5
Applicant: Vail Resorts, represented by Mauriello Planning Group
ACTION: Approved with conditions
MOTION: Gillette SECOND: Kjesbo VOTE: 4 -0 -0
CONDITIONS:
1. The applicant shall match all materials and architectural detailing on the gondola operator
building to those existing on the Mountain Plaza building. This shall be reflected on the plans
submitted for building permit review.
2. The applicant shall install metal doors with stamped panels on the west elevation to provide
architectural relief. This shall be reflected on the plans submitted for building permit review.
8. D'Agostino Residence DRB120032 / 10 minutes Rachel
Final review of minor exterior alteration (deck)
174 Gore Creek Drive, Unit 412 /1-ot A, Block 5C, Vail Village Filing 1
Applicant: Luis D'Agostino, represented by Millie Aldrich
ACTION: Approved
MOTION: Gillette SECOND: Kjesbo VOTE: 4 -0 -0
9. Vila Apex LLC DRB120038 / 10 minutes Rachel
Final review of an addition (living space)
22 West Meadow Drive Unit 360 (Villa Cortina) /Lot A, Vail Village Filing 2
Applicant: Vila Apex LLC, represented by Russell Gies
ACTION: Approved
MOTION: Gillette SECOND: Kjesbo VOTE: 4 -0 -0
Page 2
3/20/2012
I -1 -2
10. Red Sandstone Elementary School DRB120027 / 10 minutes Bill
Final review of a minor exterior alteration (paint)
551 North Frontage Road West/Lot 8A, Block 2, Vail Potato Patch
Applicant: Eagle County School District, represented by Raymond Scott
ACTION: Tabled to March 21, 2012
MOTION: Gillette SECOND: Kjesbo VOTE: 4 -0 -0
11. Lionshead Welcome Center DRB120031 / 15 minutes Warren
Conceptual review of a sign program (wayfinding)
395 East Lionshead Circle /Lot 1, Block 2, Vail Lionshead Filing 1
Applicant: Town of Vail, represented by Greg Hall
ACTION: Tabled to March 21, 2012
MOTION: Kjesbo SECOND: Maio VOTE: 4 -0 -0
12. Town of Vail DRB120029 / 10 minutes Warren
Final review of new construction (radio tower)
75 South Frontage Road West/Unplatted
Applicant: Town of Vail, represented by Dwight Henninger
ACTION: Approved with a condition
MOTION: Kjesbo SECOND: VOTE: 4-0-0
CONDITION:
1. The applicant shall have one year upon issuance of a final certificate of occupancy for the new
municipal building to relocate the radio tower within or on top of the new structure.
STAFF APPROVALS
King Residence DRB120003 Rachel
Final review of minor exterior alteration (storage closet)
4596 Meadow Drive (Sunwood Condominiums) Unit B -1/ Unplatted
Applicant: Steve and Melissa King
FG Vail Ltd Residence DRB120017 Bill
Final review of minor exterior alteration (doors, fire pit)
332 Mill Creek Circle /Lot 11, Block 1, Vail Village Filing 1
Applicant: FG Vail Ltd, represented by Michael Roe
Town of Vail Library DRB120018 Bill
Final review of an addition (entry)
292 West Meadow Drive /Lot 5, Block 1, Vail Lionshead Filing 2
Applicant: Town of Vail, represented by Pam Hopkins
Cahill Residence DRB120020 Warren
Final review of minor exterior alteration (windows /door)
508 East Lionshead Circle, Unit 307 (Vantage Point) /Lot 1, Block 1, Vail Lionshead Filing 1
Applicant: Susan Cahill, represented by Rick Rose
Antlers Condominiums DRB120025
Final review of a minor exterior alteration (paint)
680 Lionshead Place /Lot 3, Block 1, Vail Lionshead Filing 3
Applicant: Antlers Condominiums, represented by Tom Schlader
Warren
Cedar Point Townhomes DRB120028 Rachel
Final review of a minor exterior alteration (retaining wall)
5175 Black Gore Drive /Lots 1 -5, Cedar Point Townhomes
Applicant: Cedar Point Townhomes, represented by Bronn Excavating
Page 3
3/20/2012
I -1 -3
Lapin Residence DRB120030
Final review of a new sign (construction site)
232 West Meadow Drive /Lot 7 Vail Village Filing 2
Applicant: Mery Lapin, represented by Vail Custom Builders
M
Hubbard Residence DRB120034 Warren
Final review of changes to approved plans (firepit)
146 Forest Road /Lot 6, Block 7, Vail Village Filing 1
Applicant: Kathy Hubbard, represented by Snowdon & Hopkins Architects
The applications and information about the proposals are available for public inspection during regular office
hours in the project planner's office, located at the Town of Vail Community Development Department, 75
South Frontage Road. Please call 479 -2138 for information.
Sign language interpretation available upon request with 24 hour notification. Please call 479 -2356,
Telephone for the Hearing Impaired, for information.
Page 4
3/20/2012
I -1 --4
rawN of va
PLANNING AND ENVIRONMENTAL COMMISSION
March 12, 2012
1:00pm
TOWN COUNCIL CHAMBERS / PUBLIC WELCOME
75 S. Frontage Road - Vail, Colorado, 81657
MEMBERS PRESENT
Luke Cartin
Pam Hopkins
Michael Kurz
Bill Pierce
Henry Pratt
John Rediker
Tyler Schneidman
MEMBERS ABSENT
Site Visits:
1. Morton and Bull Residence — 302 Hanson Ranch Road
5 minutes
A request for the review of a final plat, pursuant to Chapter 13 -12, Exemption Plat
Review Procedures, Vail Town Code, to allow for the re- subdivision of Lots 2 and 3,
Bighorn Subdivision 4 Addition, located at 4316 and 4336 Streamside Circle West, and
setting details in regards thereto. (PEC110063)
Applicant: Diamond Assets, represented by Triumph Development
Planner: Bill Gibson
ACTION: Table to April 9, 2012
MOTION: Kurz SECOND: Cartin VOTE: 7 -0 -0
5 minutes
2. A request for a final recommendation to the Vail Town Council for prescribed regulations
amendments to Title 12, Zoning Regulations and Title 14, Development Standards, Vail
Town Code, pursuant to Section 12 -3 -7, Amendment, Vail Town Code, to provide
regulations that will implement sustainable building and planning standards, and setting
forth details in regard thereto. (PEC090028)
Applicant:
Planner:
ACTION:
MOTION:
Town of Vail
Rachel Dimond/ Kristen Bertuglia
Table to March 26, 2012
Kurz SECOND: Cartin
3. Approval of March 5, 2012 minutes
MOTION: Kurz SECOND: Cartin
Pa
gge 1
3/20/2 12
VOTE: 7 -0 -0
VOTE: 7 -0 -0
1 -2 -1
5 minutes
4. A request for the review of a minor exterior alteration, pursuant to Section 12 -713-7,
Exterior Alterations or Modifications, Vail Town Code, to allow for the addition of two bay
windows, located at 302 Hanson Ranch Road, Units 303/306 & 402/403 (Mill Creek
Court Building) /Lot 1, Block 5A, Vail Village Filing 5, and setting forth details in regard
thereto. (PEC120009)
Applicant: Bill and Mary Kay Morton & Nicholas and
Planner: Rachel Dimond
ACTION: Approved with conditions
MOTION: Kurz SECOND: Cartin
CONDITIONS:
Katusha Bull
VOTE: 6 -0 -1 (Pratt recused)
1. Prior to the issuance of a building permit, the applicants shall mitigate the
impacts on employee housing resulting from the construction of 76 square
feet of new gross residential floor area in accordance with the provisions of
Chapter 12 -24, Inclusionary Zoning.
2. The applicant shall enter into an encroachment agreement with the Town of
Vail for improvements on Town of Vail property prior to issuance of any
certificate of occupancy.
Commissioner Pratt recused himself due to a conflict of interest and departed the
hearing.
Rachel Dimond presented an overview of the staff memorandum.
Commissioner Pierce asked about the inclusionary zoning mitigation fees.
Sid Schultz, the applicant's representative, was available for questions.
There was no other public comment.
Commissioner Kurz noted his concern about the Town's adopted policy of charging
employee housing mitigation fees for the addition of bay windows.
5. Adjournment
MOTION: Kurz SECOND: Cartin VOTE: 6 -0 -0
The applications and information about the proposals are available for public inspection during
regular office hours at the Town of Vail Community Development Department, 75 South Frontage
Road. The public is invited to attend the project orientation and the site visits that precede the
public hearing in the Town of Vail Community Development Department. Please call (970) 479-
2138 for additional information. Sign language interpretation is available upon request with 24-
hour notification. Please call (970) 479 -2356, Telephone for the Hearing Impaired, for
information. Published March 9, 2012, in the Vail Daily.
Pa
gge 2
3/20/2 12
1 -2 -2
K �
TOWN OF VAI!%
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: March 20, 2012
ITEM /TOPIC: 2011 Year -end Investment Report
PRESENTER(S): Judy Camp
ACTION REQUESTED OF COUNCIL: No formal action requested - information only
BACKGROUND: Section 2 -2 -8 of the Town Code requires an annual presentation of the
town's investment report, which is also provided as a written report each quarter. This agenda
item is a presentation of the town's investment report as of December 31, 2011.
STAFF RECOMMENDATION: None
ATTACHMENTS:
120320 Investment Power Point
Investments 12312011
3/20/2012
2011 Investment Report
3/20/2012 TOWN OF VA I L
2 -1 -1
1. Safety
2. Liquidity
3. Yield
3/20/2012
Town of Vail I Finance l 03/20/2012 2.1.2
Policy Objectives
Yield
All treasury yields declined
Investments that matured or
were called could not be
reinvested at similar rates
3.00%
Investments with rates
scheduled to increase
periodically (called "steps ")
were short -lived
The Fed has signaled two
more years of low interest
rates
5.00%
4.00%
2.00%
1.00%
TREASURY YIELDS
0.00%
3
M os.
6
MOS.
1 Yr. 2 Yrs. 5 Yrs.
10
Yrs.
30
Yrs.
X31- Dec -10
0.12%
0.19%
0.29%
0.59%
2.01%
3.29%
4.33%
X31- Dec -11
0.02%
0.06%
0.12%
0.24%
0.83%
1.87%
2.89%
3/20/2012
Town of Vail I Finance l 3/20/2012 2.1.3
3
Town of Vail Results
Town's average yield dipped
in Q1 then recovered in Q3
andQ4
YIELD COMPARISON
0.60%
0.50%
1 year Treasury improved
slightly in Q1, but fell in
subsequent quarters
By year -end, the spread
between the TOV yield and
the benchmark widened to 39
basis points
3/20/2012
Town of Vail I Finance l 3/20/2012 2.1.4
0.40%
0.30%
0.20%
0.10% -
0.00
Q410
Q111
Q211
Q311
Q411
-1 Year Treasury 0.29%
0.30%
0.19%
0.13%
0.12%
Town of Vail
0.42%
0.37%
0.37%
0.43%
0.49%
L!
Strategy
December 31, 2010
December 31, 2011
Cash
6% Cash
Gov't 18/
Securities
13%
CD's
10% Colorado Gov't
Pool Securities
71% 20%
CD's
13%
3/20/2012
Town of Vail I Finance l 3/20/2012 2- 1-5
Colorado
Pool
49
0
Strategy
December 31, 2010
>5yrs
2%
1 -2 yrs 2 -5 yrs
4% 11% 4h
<1year
83%
1 -2 yrs
3 %
December 31, 2011
>5yrs
4%
2 -5 yrs
21%
< 1yr
72%
3/20/2012
Town of Vail I Finance 1 3/20/2012 2.1.6 6
2012 Investment Strateav
Expect another difficult year
Stick to our investment policy objectives: safety, liquidity, and yield
Continue to manage investment mix and increase maturities
Make strategic decisions for use of cash for capital projects and
Timber Ridge debt
3/20/2012
Town of Vail I Finance 1 3/20/2012 2-1-7 7
TOWN OF VAIL MEMORANDUM
TO: Stan Zemler
Council Members
FROM: Kathleen Halloran
DATE: 4th Qtr 2011
RE: Investment Report
Enclosed is the investment report with balances as of December 31, 2011.
The estimated average yield for the pooled cash fund is 0.49 %. As of
12/31/11, the Treasury yield curves for 3 months, 6 months, and 1 year are 0.02 %, 0.06 %,
and 0.12% respectively. TOV investments performed above these yields.
Our investment mix follows the policy objectives of safety, liquidity, and yield in that order.
2011 Investment Mix
$72.4 million
Gov't
Securities
Cash $14.21M, 20%
$13.4M, 18% --
WA
Colorado-
CD's $9.5M,
- -� 13%
Investment
Pool $35.3M,
49%
During the 4th quarter of 2011 the town invested $1.0 million in a certificate of deposit with 1st Bank,
further reducing total investment with ColoTrust investment pool.
During the past year, $12.6 million has been transferred from Colorado Investment Pools to other investment:
such as CDs and Government Securities. The large cash balance at year end is due to significant payments
for ongoing construction projects.
There were no other changes to investment products or banking institutions.
Please call me if you have any questions.
3/20/2012
2 -2 -1
Town of Vail, Colorado
Investment Report
Summary of Accounts and Investments
As of 12/31/11
Cash
Commercial Banks
Money Market Funds
Total Cash
2011
Balances Percentage
of Total
$12,771,336 17.65%
$612,393 0.85%
$13,383,728 18.50%
U.S. Government Securities (see page 4)
Government Agency Seurities -Piper Jaffray
FNMA'S, GNMA'S, FHLMC'S & SBA'S - Dana
Total Government Securities
Certificates of Deposit
Colorado Investment Pools
Total Portfolio
Maturing Within 12 Months
Maturing Within 24 Months
Maturing After 24 Months
$9,324,744
12.89%
$4,865,957
6.73%
$14,190,700
19.62%
$9,522,501 13.16%
$35,254,632 48.73%
$72,351,561 100.0%
$51,437,079 71.09%
$2,479,282 3.43%
$18,435,200 25.48%
$72,351,561 100.0%
Investments 12312011 2
3/20/2012
2 -2 -2
Performance Summary
as of 12/31/11
Institution
Average
Balances
Type of Accounts
Return
12/31/11
"CASH "ACCOUNTS
2.000%
1,034,943
Commercial Bank Accounts:
2.500%
1,019,948
First Bank of Vail - Operating
1.750%
1,004,574
Interest
0.300% $12,771,336
1,000,285
Money Market Accounts:
1.440%
1,025,564
Schwab Institutional Money Market Fund - Dana Investments
0.459%
658,724
Interest and Balance
0.010%
$192,691
Vail Super Now Public Funds Account - Piper Jaffray
3.440%
1,075,575
Interest and Balance
0.000%
$419,702
Total Money Market Funds
$612,393
Total "Cash" Accounts
$13,383,728
GOVERNMENT SECURITIES (see pg 5)
Government Agency Seurities -Piper Jaffray 1.66% $ 9,324,744
FNMA'S, GNMA'S, FHLMC'S & SBA'S - Dana 1.69% $ 4,865,957
$14,190,700
Total Government Securities $ 14,190,700
1st Bank, Vail Colorado ( #3782) Matures Nov 17, 2014
1.500%
1,009,386
1st Bank, Vail Colorado ( #8972) Matures Mar 26, 2012
1.390%
1,025,023
1st Bank, Vail Colorado ( #1992) Matures Nov 23, 2015
2.000%
1,034,943
1st Bank, Vail Colorado ( #3421) Matures Mar 17, 2016
2.500%
1,019,948
1 st Bank, Vail Colorado ( #4290) Matures Sept 29, 2016
1.750%
1,004,574
1 st Bank, Vail Colorado ( #4754) Matures Dec 28, 2016
1.750%
1,000,285
Alpine Bank, Vail Colorado ( #35144) Matures Mar 28, 2013
1.440%
1,025,564
Alpine Bank, Vail Colorado ( #83597) Matures Sept 11, 2014
0.459%
658,724
Alpine Bank, Vail Colorado ( #15894) Matures Sept 7, 2012
4.400%
668,479
Alpine Bank, Vail Colorado ( #78222) Matures Nov 15, 2012
3.440%
1,075,575
9,522,501
Total Certificates of Deposit
$ 9,522,501
LOCAL GOVERNMENT INVESTMENT POOLS
Colotrust General Fund
Interest 0.060% $35,254,632
Total Local Government Investment Pools Accounts $35,254,632
Total All Accounts $72,351,561
Investments 12312011 3
3/20/2012
2 -2 -3
Government Securities
as of 12/30/11
Int Rate Purchase
Agency Broker Coupon Yield Date
** *Federal Agency Discount Notes & Bonds * **
FHLB 3136FREN9
Piper Jaffray
2.000%
FHLB 3139YJU7
Piper Jaffray
5.000%
FHLB 313371 BD7
Piper Jaffray
1.000%
FNMA 3136FRFC2
Piper Jaffray
2.550%
FHLB 3136FTWV7
Piper Jaffray
1.250%
FHLB 3134G2SW3
Piper Jaffray
2.050%
FHLB 313375EC7
Piper Jaffray
1.500%
FNMA 3136FR2G7
Piper Jaffray
1.450%
FNMA 3136FR4Q3
Piper Jaffray
1.320%
FNMA 3136FR304
Piper Jaffray
1.320%
FNMA 3136FR7K3
Piper Jaffray
1.250%
FNMA 3136FTAN9
Piper Jaffray
1.300%
FHLB 3134G21-183
Piper Jaffray
1.350%
FNMA 3136FTDH9
Piper Jaffray
1.450%
FNMA 3136FTFA2
Piper Jaffray
1.600%
FNMA 3136FTEK1
Piper Jaffray
1.500%
FNMA 3136FTME6
Piper Jaffray
1.550%
FHLB 3134G3BRO
Piper Jaffray
1.500%
FNMA 3136FRWY5
Piper Jaffray
2.050%
10/24/2011
10/26/2016
Average Yield
Days /Years
Maturity to Maturity
Date at Purchase
2.000%
3/22/2011
4/13/2015
4.1
4.670%
7/12/2010
7/23/2013
3.0
1.000%
10/28/2010
10/28/2015
5.0
2.530%
3/25/2011
4/20/2016
5.1
1.250%
12/28/2011
6/27/2016
4.5
2.040%
7/13/2011
7/27/2016
5.0
1.490%
8/16/2011
8/24/2016
5.0
1.440%
8/29/2011
9/20/2016
5.1
1.320%
9/14/2011
9/26/2016
5.0
1.320%
9/14/2011
9/28/2016
5.0
1.260%
9/22/2011
9/28/2016
5.0
1.300%
9/26/2011
10/11/2016
5.0
1.350%
9/26/2011
10/20/2016
5.1
1.450%
10/24/2011
10/26/2016
5.0
1.590%
10/24/2011
10/26/2016
5.0
1.500%
10/24/2011
10/28/2016
5.0
1.550%
11/8/2011
11/16/2016
5.0
1.500%
11/30/2011
12/14/2016
5.0
2.020%
7/6/2011
12/27/2016
5.5
1.6%
21- Jul -00
1.66%
30.0
Market
Value
$1,002,140
$107,140
$171,545
$553,663
$524,806
$503,655
$401,720
$527,898
$501,845
$500,750
$496,980
$501,315
$225,452
$426,424
$426,415
$1,001,000
$399,452
$951,264
$101,280
$9,324,744
Days /Years
Interest Rate Purchase Maturity to Maturity Market
Agency Broker Coupon Yield Date Date at Purchase Value
* * *FNMA'S, ARM'S & SBA'S * **
SBA 500463V -Q
Pooled
- Dana
7.625%
3.1%
1- Aug -88
25- Jan -13
24.5
$607
SBA 502647V -Q
Pooled
- Dana
8.475%
3.9%
1- Jul -94
25- Jun -19
25.0
$7,497
SBA 508940
Pooled
- Dana
2.575%
2.4%
6- May -11
25- Jun -30
19.2
$354,159
SBA 505536V -M
Pooled
- Dana
7.875%
2.9%
1- Aug -01
25- Jun -26
24.9
$23,256
GNMA 8417
Pooled
- Dana
5.125%
3.8%
1- Oct -88
20- Oct -18
30.1
$2,377
GNMA 8703
Pooled
- Dana
4.750%
1.6%
1- Sep -95
20- Sep -25
30.1
$961
GNMA 8720
Pooled
- Dana
5.125%
2.1%
30- Sep -95
20- Oct -25
30.1
$987
GNMA 8788
Pooled
- Dana
5.375%
2.3%
1- Jan -96
20- Jan -26
30.1
$787
GNMA 80426
Pooled
- Dana
4.500%
1.6%
21- Jul -00
20- Jul -30
30.0
$7,862
GNMA 80593
Pooled
- Dana
5.375%
2.3%
1- Apr -02
20- Apr -32
30.1
$4,183
GNMA 80696
Pooled
- Dana
3.375%
2.3%
23- May -11
20- May -33
22.0
$360,848
GNMA 80710
Pooled
- Dana
5.625%
1.6%
1- Jul -03
20- Jul -33
30.1
$8,082
FNMA 555921
Pooled
- Dana
4.483%
3.0%
1- Oct -03
1- Sep -35
31.9
$32,913
FNMA 850125
Pooled
- Dana
5.146%
2.2%
1- May -09
1- Sep -35
26.4
$62,236
FNMA 422251
Pooled
- Dana
5.589%
2.3%
1- Dec -95
1- Jan -21
25.1
$28,337
FNMA 334439
Pooled
- Dana
6.200%
2.9%
1- Dec -95
1- Apr -24
28.4
$4,943
FNMA 520790
Pooled
- Dana
6.077%
2.8%
1- Jun -00
1- Apr -28
27.9
$5,949
FNMA 546468
Pooled
- Dana
5.563%
2.3%
24- May -00
1- Jun -28
28.0
$3,284
FNMA 535326
Pooled
- Dana
5.263%
2.2%
26- Jun -00
1- Jun -28
28.0
$4,237
FNMA 323798
Pooled
- Dana
5.749%
2.3%
1- Dec -99
1- May -29
29.4
$1,459
FNMA 576517
Pooled
- Dana
6.165%
2.3%
1- Mar -01
1- Feb -30
28.9
$934
FNMA 567875
Pooled
- Dana
6.336%
3.1%
1- Dec -00
1- Sep -30
29.8
$2,763
FNMA 593941
Pooled
- Dana
6.010%
2.8%
1- Dec -01
1- Dec -30
29.0
$16,926
FNMA 545057
Pooled
- Dana
5.487%
2.2%
1- May -01
1- May -31
30.0
$704
FNMA 650970
Pooled
- Dana
5.118%
2.4%
1- Aug -01
1- Jul -32
30.9
$2,957
FNMA 555378
Pooled
- Dana
5.120%
2.3%
14- May -08
1- Apr -33
24.9
$63,306
FNMA 709092
Pooled
- Dana
5.085%
2.3%
1- Jun -03
1- Jun -33
30.0
$12,569
FNMA 723661
Pooled
- Dana
5.025%
2.3%
1- Jul -03
1- Jul -33
30.0
$2,246
FNMA 761737
Pooled
- Dana
6.488%
2.4%
16- May -05
1- Dec -33
28.6
$11,886
FNMA 725462
Pooled
- Dana
5.688%
2.4%
1- Apr -04
1- Jan -34
29.8
$11,761
FNMA 745160
Pooled
- Dana
5.763
1- Dec -05
1- Mar -34
28.3
$25,743
Investments 12312011 2-2-44
Government Securities
as of 12/30/11
Total $14,190,700
3/20/2012
Investments 12312011 2-2-55
Days /Years
Int Rate
Purchase
Maturity
to Maturity
Market
Agency
Broker
Coupon
Yield
Date
Date
at Purchase
Value
FNMA 791573
Pooled
- Dana
5.057%
2.2%
1- Jul -04
1- Aug -34
30.1
$4,786
FNMA 888321
Pooled
- Dana
5.737%
2.4%
1- Mar -07
1- Aug -34
27.3
$39,914
FNMA 849207
Pooled
- Dana
6.340%
2.2%
1- Jan -06
1- Jan -36
30.0
$17,824
FNMA 888710
Pooled
- Dana
5.374%
2.3%
1- Sep -07
1- Jul -36
28.9
$42,187
FNMA 893933
Pooled
- Dana
5.209%
2.4%
1- Sep -06
1- Oct -36
30.1
$18,295
FNMA 555624
Pooled
- Dana
5.366%
2.3%
1- Jun -03
1- Mar -38
34.8
$6,416
FNMA 735967
Pooled
- Dana
6.107%
2.2%
1- Sep -05
1- Mar -38
32.5
$10,798
FNMA 888386
Pooled
- Dana
5.623%
2.3%
1- Apr -07
1- Mar -38
30.9
$76,558
FNMA 888618
Pooled
- Dana
5.799%
2.3%
1- Jul -07
1- Mar -38
30.7
$26,071
FNMA 995451
Pooled
- Dana
4.581%
2.3%
12- Feb -09
1- May -38
29.2
$76,269
FNMA 557073
Pooled
- Dana
4.255%
1.6%
1- Sep -00
1- Jun -40
39.8
$5,628
FNMA 110540
Pooled
- Dana
5.150%
3.4%
1- Nov -90
1- May -20
29.5
$6,499
FNMA 327446
Pooled
- Dana
5.747%
2.6%
1- Oct -95
1- Aug -22
26.9
$3,540
FNMA 868877
Pooled
- Dana
5.191%
2.4%
1- Apr -06
1- Apr -36
30.0
$13,931
FNMA 701045
Pooled
- Dana
4.830%
2.3%
1- Apr -03
1- Apr -33
30.0
$87,267
FNMA 848390
Pooled
- Dana
3.755%
2.0%
12- Feb -09
1- Dec -35
26.8
$37,353
FNMA 844148
Pooled
- Dana
3.183%
2.1%
1- Oct -05
1- Nov -35
30.1
$35,753
FNMA 748087
Pooled
- Dana
2.585%
2.2%
1- Sep -10
1- Sep -33
23.0
$77,340
FNMA 851297
Pooled
- Dana
2.604%
2.5%
3- May -11
1- Sep -35
24.3
$329,931
FNMA AC0038
Pooled
- Dana
2.355%
2.1%
24- May -11
1- Sep -38
27.3
$374,399
FHLMC 775572
Pooled
- Dana
5.594%
3.5%
1- Sep -94
1- Jun -24
29.8
$8,937
FHLMC 865469
Pooled
- Dana
6.440%
4.1%
1- Dec -95
1- Aug -25
29.7
$699
FHLMC 755344
Pooled
- Dana
5.160%
2.4%
1- May -00
1- Mar -28
27.9
$3,149
FHLMC 645235
Pooled
- Dana
6.340%
3.3%
1- Jul -00
1- Mar -29
28.7
$2,430
FHLMC 846784
Pooled
- Dana
5.576%
2.3%
1- Jul -00
1- May -29
28.9
$2,437
FHLMC 786867
Pooled
- Dana
5.970%
2.3%
1- Nov -99
1- Aug -29
29.8
$186
FHLMC 846956
Pooled
- Dana
6.446%
2.4%
1- Nov -01
1- Nov -31
30.0
$1,775
FHLMC 847166
Pooled
- Dana
5.092%
2.4%
1- Jul -03
1- Aug -33
30.1
$5,414
FHLMC 847359
Pooled
- Dana
6.072%
2.4%
1- Dec -04
1- Dec -34
30.0
$5,215
FHLMC 782526
Pooled
- Dana
4.509%
2.2%
1- Apr -05
1- Apr -35
30.0
$103,255
FHLMC 848000
Pooled
- Dana
4.665%
2.4%
1- Sep -08
1- Feb -36
27.4
$73,985
FHLMC 847629
Pooled
- Dana
6.092%
2.3%
1- Oct -06
1- Sep -36
29.9
$23,090
FHLMC 865006
Pooled
- Dana
6.935%
4.9%
1- Feb -89
1- Aug -18
29.5
$732
FHLMC 865127
Pooled
- Dana
5.449%
3.1%
1- Aug -89
1- Mar -19
29.6
$1,765
FHLMC 865476
Pooled
- Dana
6.082%
4.4%
1- Apr -96
1- Feb -36
39.9
$530
FHLMC 865663
Pooled
- Dana
6.040%
4.0%
1- Nov -00
1- Feb -30
29.3
$3,086
FHLMC 765114
Pooled
- Dana
6.963%
4.5%
1- Mar -99
1- Jan -18
18.9
$3,090
FHLMC 847427
Pooled
- Dana
5.264%
2.4%
1- Jul -05
1- Sep -34
29.2
$5,617
FHLMC 1 G1 840
Pooled
- Dana
5.315%
2.4%
1- Feb -06
1- Nov -35
29.8
$19,852
FHLMC 1 B3063
Pooled
- Dana
5.553%
2.4%
1- Aug -06
1- Aug -36
30.0
$30,207
FHLMC 847058
Pooled
- Dana
5.181%
2.3%
1- Aug -02
1- Aug -32
30.0
$30,641
FHLMC 1 B7033
Pooled
- Dana
2.846%
2.3%
25- May -11
1- Sep -35
30.0
$312,656
FHLMC 611384
Pooled
- Dana
6.953%
2.3%
11- Feb -05
1- Dec -32
27.8
$9,555
TSY 9128277,15
3.375%
2.6%
31- Dec -11
15- Jan -12
15.0
$191,522
TSY 912828GN4
2.000%
1.8%
31- Dec -11
15- Apr -12
106.0
$101,001
TSY 912828AF7
3.000%
2.3%
31- Dec -11
15- Jul -12
197.0
$244,794
TSY912828HW3
0.625%
0.6%
31- Dec -11
15- Apr -13
1.3
$251,016
TSY 912828BD1
1.875%
1.5%
31- Dec -11
15- Jul -13
1.5
$258,305
TSY 912828KM1
1.250%
1.1%
31- Dec -1 1
15- Apr -14
2.3
$224,671
TSY912828CP3
2.000%
1.5%
31- Dec -11
15- Jul -14
2.5
$259,248
FNMA Fixed rate agency
0.500%
0.5%
31- Dec -11
6- Sep -13
1.7
$299,940
Accrued Interest
1.7%
$20,329
Income Receivable
$9,313
Average Yield
1.69%
4,865,957
Total $14,190,700
3/20/2012
Investments 12312011 2-2-55
K �
TOWN OF'VA10
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: March 20, 2012
ITEM /TOPIC: Lionshead Welcome Center Community Space Discussion
PRESENTER(S): Pam Brandmeyer
ACTION REQUESTED OF COUNCIL: Staff requests Council provide further direction on
rental rates and complimentary use of this facility.
BACKGROUND: Council gave direction on policy for use of the LionsHead Welcome Center
Community Space at their March 6 meeting. First priority is to community use, both free and
discounted. Favorable comments were received regarding community users scheduling
Monday through Thursdays for complimentary use, with weekends being open to standard
bookings, e.g. weddings, receptions, etc. Based on this direction, Council will find attached
revised rates for this space, which includes basic rates for cleaning and staffing.
ATTACHMENTS:
Facility Discounted Use Criteria
2012 Lionshead Facility memo
3/20/2012
REVISED 10113111
DISCOUNTED USE CATEGORIES
FOR USE ON MONDAY THROUGH THURSDAY
Eliaibilitv for Discounted Use will be based on the followina criteria:
1) Is the sponsoring organization physically based in Vail? ( +)
2) Does the sponsoring organization collect dues for membership in their
organization? ( -)
3) Does the sponsoring organization exist on contributions only? ( +)
4) Is the sponsoring organization a civic or social services organization? ( +)
5) Will the sponsoring organization charge a fee for admission to the
function? ( -)
6) Is the function a regular meeting ( -) or a special event ( +)?
7) Is the function "civic" in nature? ( +)
8) Is a more appropriate space available? ( -)
9) Direct Vail benefit? ( +)
10) Meet Council mission? ( +)
11) If fundraiser, the benefiting organization must be present. ( +)
VAI L -BASE D
DISCOUNTED USE 50% OFF PRICE Dues /fee -based
Vail Public Schools VCBA
(Except where budget exists) VVP
(BMHS, VSSA RSES) Vail Ski & Snowboard Club
TOV- sponsored events for the public
(i.e. speaker series, presentations, meetings
$250 FEE
$300 SECURITY DEPOSIT READ
Vail Mountain School
Children's Garden of Learning
Vail Symposium
Vail /Eagle Junior Hockey Club
Vail Jazz Foundation
Vail Mountain Search & Rescue
Eagle Valley Alliance for Sustainability
VV Rotary Club
Religious Organizations
Vail -based Events
(i.e. Vail Gay Ski Week, Bravo! Music
Festival, etc.)
EAGLE COUNTY -BASED
50% OFF PRICE Donation -based
The Youth Foundation
Snowboard Outreach Society
Walking Mountains
The Literacy Project
Resource Center
Salvation Army
Food Resource Center
Humane Society
Eagle Valley Community Fund
Habitat for Humanity 3/20/2012
Vail Valley Community Fund
25% OFF PRICE Dues /fee based
Ducks Unlimited
Friends of the Dance
Elk Foundation
Trout Unlimited
3 -I -I
PAGE 2 — COMP. USE POLICY
EAGLE COUNTY -BASED
50% OFF PRICE Donation -based (cont.)
Meet the Wilderness
Eagle River Watershed Council
Eagle County School District
Stone Creek Charter
Freedom Park
Eagle Valley High School (EVHS)
Vail Academy
St. Claire's
Vail Christian High School
GOVERNMENTAL AGENCIES
Should be quoted with regard to office location (i.e., Vail, Eagle County location).
Exception to policy approved through TOV Asst. Town Manager's office only.
BEREAVEMENT RATES
Vail residents — Complimentary use if individual resided in Town of Vail for five
consecutive years; based on availability
Eagle County residents — 50% off Eagle County resident rate
Independent fundraising initiatives for imminent terminal diagnosis /patients who
are residents: 5 -yr Vail resident; case -by -case basis; M -Th only: $250 /sec. dep.
BOOKING PERIOD
All groups will be allowed to book the Pavilion at a discounted rate 30 days prior
to the function date.
TOWN COUNCIL COMPLIMENTARY DAYS
Council will be allotted 10 complimentary days during Peak dates, and 20
complimentary days during non -Peak dates. Organizations not meeting the
above criteria will be brought to Town Council for approval.
COMMITTEE REVIEW
The TOV Pavilion committee will review each request for reduced usage on a
case -by -case basis.
COMPLIMENTARY /REDUCED USE FEES
Groups receiving complimentary or discounted use of the facility will receive a
written rental agreement with the following information listed:
Facility fee: $250.00
Security deposit: $300.00 (Refundable)
Tax exempt status
All alcohol security fees and guidelines will apply for events with alcoholic
beverages
All other groups qualifying for reduced use will receive a written rental agreement
Identifying a 50% or 25% discount off the seasonal fee for such use. This
applies for Monday- Sunday usage of the Pavilion.
3/20/2012
3 -1 -2
LIONSHEAD COMMUNITY ROOM
Anticipated Community Room Usage — March 14, 2012
The proposed rate structure is based on the following assumptions:
1) Community Use
A) Vail -only based non - profit groups:
■ Complimentary Use TOV covers cost of staffing, facility cleaning
■ Monday- Thursday only, varied hours of use
■ Set of criteria used to evaluate group request for complimentary use
■ Based on availability
B) Eagle County based non - profit groups:
■ Discount off Eagle County resident rate
■ Monday- Thursday only, varied hours of use
■ Set of criteria used to evaluate group request for discounted use
■ Based on availability
2) Tiered Rate Structure —
A) Standard Rate: Private or Corporate use
■ Published rate
■ 6 hour or 8 hour use
■ Based on availability
B) Eagle County Resident Rate: Private or Corporate use
■ 10% discount off published rate
■ 6 hour or 8 hour use
■ Based on availability
C) Vail Resident Rate: Private or Corporate use
■ 36% discount off published rate
■ 6 hour or 8 hour use
■ Based on availability
■ Proof of residency required
PROPOSED FACILITY RATES:
Mon- Thurs,(6 hrs)
Fri -Sun ,(8 hrs)
Standard EC Rate
$580 $500
$780 $700
Vail Rac Rata F(' KInn -Pr Rata
$375 $350
$500 --
3/20/2012
Vail Non - Profit
-0-
3 -2 -1
PROJECTED REVENUES FROM PAID EVENTS:
Projected Uses: May 1– December 31, 2012
Monday- Thursday
Friday- Sunday
Total Revenues
$ 21,800
COMPLIMENTARY /DISCOUNTED ANTICIPATED USE PROJECTIONS:
$ 21,000
Projected Complimentary Use (TOV covers on -site staffing /cleaning): 100 days, No fee
$13,500
$33,600
Based on the following Operating Costs:
Estimated Operating Costs:
On -Site Staffing (8 hours* @ $30 /hr) $240
Cleaning (3 hours ** @ $32 /hr) 96
Per Event Total: $336
*On -site staff time is based on unlocking facility, waiting for event to end /locking facility at end.
We recommend installation of a locked key system to allow complimentary use clients who use
the facility multiple times controlled access without assistance, thus creating savings on staff
time.
* *Cleaning fee is based on time required for one person to clean facility, kitchen, foyer, and 3rd
floor public restroom space.
Projected Discounted Use: 50 days @ $350 /each billed to non - profit group
Based on the above Operating Costs:
Revenue (50 days @ $350 /each) $17,500
Operating Costs (50 days @ $336 /each) <16,800>
PROJECTED EXPENSES:
One time Marketing Plan Expenses — initial implementation $15,000
(Website, logo creation, marketing materials)
Management Fee (May 1– December 31) $30,000
The fee includes a professional staff of five who will assist clients by performing the
following duties. A breakdown of the anticipated time investment in each activity for
the proposed Management Fee, based on 670 hours at $45 /hour is as follows. The
Management Company intends to keep a time log of activity spent on each duty and
report back to Town staff on a monthly basis.
3/20/2012
Standard
8 @$580 = $ 4,640
22 @$780 = $17,160
EC Rate
14 @$500 = $ 7,000
20 @$700 = $14,000
$56,300
Vail Resident
12 @$375 = $4,500
18 @$500 = $9,000
3 -2 -2
Event Management: 30% of time $ 9,000
• Provide prompt, friendly response to booking inquiries offering availability of dates
at the LH Welcome Center Community space for booking
• Utilizing cross - selling opportunities between both the LH Welcome Center
Community space and the Donovan Pavilion for individual events
• Preparing and initializing contracts
• Collecting fees and documenting client payment schedules
• Maintain regular communication, both via phone, in person and via e-mail, with clients
regarding their upcoming event
Site Management: 40% of time $12,000
• Conducting facility site tours for potential clients
• Greeting clients and guests on event days
• Coordinating all supplies and catering deliveries for LH Welcome Center Community
space events
■ Coordinating all event security schedules and conducting on- the -spot cleaning and snow
removal duties during event hours
■ Providing 24 -hour on -call service for the facility
Facility Marketing: 30% of time $ 9,000
■ Creating and scheduling Facility marketing materials; placement of advertising in
industry publications; creation and editing of sales materials
■ Facility website creation
■ Creation of Sales Plan for distribution of marketing materials; coordination of
familiarization tours for potential user groups, both locally and regionally
Total Anticipated TOV Expenses: $78,600
3/20/2012
3 -2 -3
K �
TOWN OF VAI!%
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: March 20, 2012
ITEM /TOPIC: Interviews for the vacancies on the AIPP, DRB, PEC and BFCAB.
PRESENTER(S): Pam Brandmeyer
ACTION REQUESTED OF COUNCIL: See attached memo.
BACKGROUND: See attached memo.
STAFF RECOMMENDATION: See attached memo.
ATTACHMENTS:
DRB, PEC, AIPP and BFCAB memo 032012
Board Letters of Interest
AIPP attendance records
DRB & PEC Board Attendance Records
BFCAB Attendance Table
3/20/2012
0
TOWN OF VAIL "
To: Town Council
From: Lorelei Donaldson /Pam Brandmeyer
Date: March 14, 2012
Memorandum
Subject: Board vacancy interviews and appointments to the Art in Public Places (AIPP,
Design Review Board (DRB), Planning and Environmental Commission (PEC)
and the Building and Fire Code Appeals Board (BFCAB).
I. ITEM /TOPIC: VACANCY APPOINTMENTS FOR AIPP, DRB, PEC AND BFCAB 2012
There are currently four (4) vacancies on the AIPP, three (3) vacancies on the DRB,
four (4) vacancies on the PEC; and one (1) vacancy on the BFCAB. The Council needs
to interview the applicants at the work session and then make the appropriate
appointments to the board at the evening meeting.
II. ACTION REQUESTED OF COUNCIL: INTERVIEW AND APPOINT MEMBERS TO
EACH BOARD VACANCY
The Council needs to interview each applicant at the work session and then make the
appropriate appointments to the various boards at the evening meeting.
III. BACKGROUND:
There are currently four (4) vacancies on the AIPP, three (3) vacancies on the DRB,
four (4) vacancies on the PEC; and one (1) vacancy on the BFCAB. The Council needs
to interview the applicants at the work session and then make the appropriate
appointments to each board at the evening meeting.
AIPP:
The Town received four (4) applications for four AIPP vacancies. The Council shall
interview the applicants at the work session and then appoint four applicants to the
AIPP at the evening meeting. The incumbents have an asterisk after their name. The
applicants are:
Dorothy Browning
Kaili Chipman
William Pierce
Dan Telleen
Staff has enclosed an attendance summary for your review and use.
3/20/2012
4 -1 -1
DRB:
The Town received six (6) applications for the DRB vacancies. The Council shall
interview these applicants at the work session and then appoint three applicants to the
DRB at the evening meeting. Incumbents have an asterisk by their name. The
applicants are:
Susan Bird
Kaili Chipman
Andrew Forstl
Rollie Kjesbo
Elizabeth Maio
Clay Walberg
Staff has enclosed an attendance summary for your review and use.
PEC:
The Town received five (5) applications for the PEC vacancies. The Council shall
interview each applicant at the work session and then appoint four applicants to the
PEC at the evening meeting. Incumbents have an asterisk by their name. The
applicants are as follows:
Samuel Bennett
Susan Bird (Susan is interested in both the DRB and PEC)
William Pierce
Henry Pratt *
John Rediker
Staff has enclosed an attendance summary for your review and use.
BFCAB:
The Town received one (1) application for the BFCAB vacancy. The Council shall
interview the applicant at the work session and then appoint one applicant to the
BFCAB at the evening meeting. Incumbents have an asterisk by their name. The
applicant is:
Mark Mueller *
IV. STAFF RECOMMENDATION:
Please interview each applicant at the work session and appoint four members to the
AIPP, three members to the DRB, four members to the PEC and one member to the
BFCAB at the evening meeting.
Town of Vail Page 2
3/20/2012
4 -1 -2
3/20/2012
4 -2 -1
Lorelei Donaldson
From: dorothy browning <doe.browning @gmail.com>
Sent: Thursday, March 08, 2012 4:25 PM
To: Lorelei Donaldson
Subject: AIPP Board Position Application
Application for Appointment to Town of Vail Art in Public Places Board March 2012
Doe Browning
641 W Lionshead Circle
Vail, CO 81657
970 -390 -9945
doe. browniny agmai1.com
Vail resident since 1999
AIPP Board Member since 2006
Chairman 2009 to present
BFA Philadelphia College of Art - Ceramics, Metals and Jewelry
Current Local Affiliations:
Colorado Mountain College Foundation Board, Vail Representative
Colorado Mountain College Heart for Higher Education Steering Committee- Edwards Campus
The Youth Foundation Board of Directors 2009 -2011
The Youth Foundation Board of Trustees - Current
Signature Contributions Coordinated with AIPP 2006-2012
Developed Winterfest concept with Triumph Development beginning 2007and secured funding for
event through 2014
Organized and produced We The People national inaugural program launch locally with Assistant
NEH Chair creating programming in the valley using American Art and Architecture in tandem
with curriculum in local schools.
Dear Commissioners,
I have had the privilege of working with AIPP and the Town of Vail extensively during my last two
terms and very much wish to continue into a final term. The extraordinary talent that exists in the
1
3/20/2012
4 -2 -2
Public Works Department is what helps to bring the canvas of Vail alive. Over the last six years I
have watched AIPP's engagement in the community grow and garner respect and enthusiasm for
whatever may come next, from Singing Trees to the re- installation of the Moroles sculpture that
will be completed by this summer.
I have worked side by side with our terrific coordinator, Molly Eppard, to engage our town and
local merchants in old and new projects, collaborating with the Vail Symposium, The International
Dance Festival, The Nature Center and the Ski Museum to name a few. My fellow board members
have been cohesive and dedicated in their participation and leadership in all our events. The
opportunities I have had to spur on their inherent creativity to bring and celebrate the best art
opportunities to Vail is evident in the growing visual art appreciation and programming our world
class ski town enthusiastically sustains.
I would very much appreciate being considered for reappointed to an AIPP Board position to
collectively continue to uniquely stimulate our town's appetite and enjoyment of Public Art for our
gusts and residents alike.
Respectfully submitted,
Doe Browning
3/20/2011
4 -2 -3
March 12, 2012
Vail Town Council
Attn. Lorelei Donaldson, Town Clerk
7S S. Frontage Road
Vail CO 81657
RE. Appointment to the Art in Public Places Board of Directors
PIERCE ARCHITECTS
VAIL, COLORADO
Town Council Members
I would like to request that the Town Council permit me provide service to the community as
a member of the Art in Public Places Commission, I have served as an observer of the AIPP as a
member of the Planning Commission for the past few years and have gained valuable insight into value
of integrating art into the fabric of our urban environment.
As an Architect with a practice in the Town of Vail I am familiar with the Town's zoning
regulations. My association with the "Private Sector" also broadens my perspective on subjects that will
have a long term influence on Vail.
In addition to my involvernent with the Planning Commission I have served six years as a
member of the Design Review Board for the Town of Vail in the 1980's_ I was the Design Review
Board Administrator when the Design Review process was initiated in the Town of Vail in the 1970's
and also served as Chief Building Official of the Town of Vail from 1976 to 1978.
1 have served on the Design Council of the Denver Art Museum for about 10 years and
appreciate the ppl7artunity to continue my commitment to adding to the quality to the Town of Vail.
ubmi
LEER GA
.,. .cl••r7r.•• ,
- r 3 . 1 ) - i .
3/20/2012
4 -2 -4
March 13, 2012
To Vail Town Council.
Hello,
E understand a position has opened on the Art in Public Places board. I would like to be considered as
a person to fill that opening.
Thank you,
Dan Telleen
931 Redsandstone Road, #4 &6
Vail, Co 81657
390 -9191
Sent from my iPhone
3/20/2012
4 -2 -5
3/14/2012
I would like to be considered for the open Position on the hoard of Art in Public Places. A
little of my history is listed below:
PERSONAL BIOGRAPHY -DAN TELLEEN
Dan was raised in Iowa.
Studied Art Education at Wayne State Teachers College in Nebraska, and graduated with a BAE
degree in art and elementary education.
Taught art for three years in Michigan.
Moved to Vail, Colorado in 1970 where he established a gallery for art jewelry.
Dan has been making and marketing art jewelry from his gallery in Vail since 1970.
SELECTED EXIIIBITONS
Society of North American Goldsmiths, Denver Intl Airport Invitational Exhibit 2002
American Medallic Sculpture Association "The New Medal" 1994
FIDEM Exhibit, British Museum, London, England 1992
FIDEM Exhibit, Helsinki City Art Museum, Helsinki, Finland 1989
Grapevine Gallery, Oklahoma city, Oklahoma 1986 - present
Karats Studio Gallery 1985- present
Gold and Silversmith of Vail 1970 -1983
COLLECTIONS
American Numismatic Association Museum, Colorado springs, Colorado.
Smithsonian, Washington, D.C.
President & Mrs.Geratd R.Ford
Tom Brokaw
Walter Cronkite
H.R.H. The Aga Khan
AWARDS
The Dallas Market Center's Morris B. Lale Award
for Excellence in Fine Jewelry Retailing 1987
The Top 50 Designer Retailer for 2007
3/20/2012
4 -2 -6
PUBLICATION
Collectible Beads, Robert K. Liu 1995
Lapidary Journal summer 1993
Ornament Magazine summer 1992
Creative Jewelry Techniques, Harold O'Connor 1978
Skiing Magazine, October 1974
ARTIST STATEMENT
In my creations I use artifacts and debris, both cultural and physical that strike a universal
cord in all of us. Whether it's a contemporary candy heart for Valentines Day, a 100 year old
glass bead, a 2000 year old ancient coin, a 5000 year old stone tool, a 200 million year old
fossil, or a 4 billion year old meteorite they're all symbols of our evolution through the
Continuum of time. This theme highlights the connection we all have between past, present
and future.
3/20/2012
4 -2 -7
3/20/2012
4 -2 -8
Lorelei Donaldson
From: Susan Bird amtnwest @colorado.net>
Sent: Monday, March 12, 2012 6:24 PM
To: Lorelei Donaldson
Subject: Design Review Board Application for committee appointment & PUC Application for
committee appointment
To The Town of Vail Council,
I Susan M. Bird would like to be appointed as a member of the Design Review Board and would like for the Vail Town
Council to consider me for this position. I have lived in the Town of Vail for over 35 years and been a voting member of
the community since 1976. 1 feel it is time for me to give back to my community by serving on the Design Review Board.
My qualifications are as follows:
Graduated from University of Denver with a BFA in Design & Art History in 1976.
Owned and operated my own Interior Design Firm for four years here in Vail.
A member of the Vail Mountain School Auction Committee for 13 years in charge of Check — out & donations.
Have been a active Realtor in the Vail Valley for over 25 years.
Have owned my own home in the Town of Vail for over 26 years.
The above information is just a brief description of my experience here in our community. I look forward to talking with
the council in more detail about my desire for being on the Design Review Committee at the next Council meeting.
I would also like to be considered for the Planning and Environmental Commission if I am not appointed as a member of
the Design Review Board. This appointment on the PUC would be my second choice and the reasoning is the same. It is
time for me to give back my time to the community for everything it has given me in my life over these past 35 plus
years.
I appreciate your time in reviewing my applications and look forward to discussing these appointments soon.
Sincerely,
Susan M. Bird
1771 Alpine Drive
Vail, Colorado 81657
970 -376 -3233 —cell
MtnwestPcolorado.net - email
1
3/20/2012
4 -2 -9
Kaili Chipman
1490 ButTehr Creek Rd.
Vail, CO 81657
(970) 471 -3612
kallishevaun@mail.com
Tuesday, March 12, 2012
Lorelei Donaldson
Town Clerk
Vail Town Council
75 South Frontage Road
Vail, CO 81657
Dear Ms. Donaldson
Your recent article in the Vail Daily couldn't have come at a better time as I have
recently been searching for an opportunity to get involved with my community and give
back. It would bring me great satisfaction to volunteer and contribute my services to
either of the boards with vacancies -the Design Review Board or the Arts in Public Places
Board. I feel that my background, education and work experience make me highly
qualified for both.
I was born and raised here in the Vail Valley. I have always had a love for the arts and
many of my fondest memories of growing up here are long days spent strolling around
town enjoying the beauty of unique well designed spaces such as the Betty Ford Alpine
Gardens and the Gerald Ford Amphitheatre. Having recently returned to the valley in
2049 I have an even greater appreciation for what goes into making these places so
special. Having the opportunity to use my knowledge and experience in art and design to
help maintain a level of standard throughout Vail ensuring that the architectural quality
and public art spaces remain compatible with the surrounding environment and character
of Vail would be my way of giving back.
I graduated from UCLA with a BA in Art History and later from FIDM with a
professional degree in Interior Design. My education, as well as my professional work
experience, makes me an excellent candidate for either board. The skills that I have
obtained over the years range from art preservation and curating to the construction
process, knowledge of building materials, site and space planning, technical detailing and
visual impact of interiors and exteriors on people.
My resume, which is enclosed, contains additional information regarding my experience
and skills. I would appreciate the opportunity to discuss the openings on the DRB as well
as the AIPP board and to provide any further information you may require.
Thank you for your time and consideration. I look forward to speaking with you about
this exciting opportunity. Please feel free to contact me at 970 -471 -3612.
Sincerely,
Kaili Chipman
3/20/2012
4 -2- 10
Progressive multi - faceted design professional motivated to contribute to your team by applving
creative and technical solutions to enhance the quality of life,far the client.
EDUCATION
Fashion Institute of Design and Merchandising
Associate of Arts Post Baccalaureate Professional Designation, Interior Design
Magna Cum Laude (GPA 3.8+)
ASID Student Member
University of California, Los Angeles
Bachelor of Arts, Art History
Honor Roll (GPA 3.5 +)
Institutes & Special Programs: Architectural Design
COMPUTER PROFICIENCY
Microsoft Word, Microsoft Excel, Microsoft PowerPoint, Adobe Photoshop, Adobe Illustrator,
AutoCAD, Rhino, Google Sketch Up, Design Manager and StudiolT
PROFESSIONAL EXPERIENCE
Home Outfitters
Interior Designerl &t verlSales {June 20111- Present}
ASID Allied Member
-Generate new interior design clientele, conduct interior design consultations, coordination and
project management from concept to completion
-Head of marketing; conceptualization and design of all advertising materials and website
-Management of administrative duties, purchase orders, client relations and customer service
Greenauer Design Group
Technical Designer/Interior Architecture (July 2009 -June 2011)
-Project Management of residential projects from concept to completion
-Preparation of construction documents; consisting of plans, elevations, details, specifications,
schedules, materials, finishes, electrical locations, RCP and lighting design
-Formulation of space plans including two and three dimensional design studies
-Selection and specification of materials, fixtures, equipment and millwork; including layout
drawings, detailed product descriptions, pricing, procurement and installation
-Coordination and collaboration with professionals providing consulting services including
audiolvideo specialists, mechanicallelectrical engineers and architects
Jamie Bush & Co.
Interior Design Assistant to Principle and Project Manager (Jan. 2008 -Sept. 2008)
-Assisted Project Manager by implementing design schemes, specifying materials, problem
solving and supervising four residential projects
-Administration of client proposals, purchase orders, project budgets and schedules
-Preparation of presentation boards and price lists for weekly client meetings
-Assisted in project coordination- managing and expediting orders, attending contractor/sub-
contractor meetings and participating in on site installations
Ann Sacks Tile and Stone
Assistant Sales AssociatelSales Trainee (Aug. 2006 -Sept. 2007)
• Administered and systematized expanding Resource Department
• Elected to further job responsibilities by managing all sample library purchase orders
3/20/2012
4 -2- 11
Andrew Forstl
2714 Larkspur Lane
Vail, CO 8165
(970) -376 -8245
March 13, 2012
Town of Vail
c/o Vail Town Council
75 S. Frontage Road W.
Vail Co. 81657
Dear Vail Town Council,
I am writing to express my sincere interest in applying for any openings that may exist on the Vail Design
and Review Board. After meeting with the Board and shadowing their duties last year, I feel that I would
be a valuable asset, contributing to the good of our community.
Growing up as the son of an afchitetnt, my interest in design and building began at a young age. I have
worked in the Vail Valley's real estate, construction and design community for the past nine years and
feel that I have a good understanding of Vail's design standards.
I am fully committed to raising my young family here in Vail and would like to keep our community as
charming and vibrant as it was in the early 1980's when I first fell in love with the town. I feel that we
will be facing many challenges in the years to come. We will need to strike a balance between the
original reasons for our town's success while paying attention to future trends.
I look forward to the next step and would greatly appreciate the opportunity to serve our community!
Please call me if you need anything.
Sincerely,
Andrew Forstl
3/20/2012
4 -2- 12
ANDREW R. FORSTL 2714 Larkspur Lane, Vail CO 81657
(w) 970476 -2121 (c) 970 - 376 -8254
c o rpo rateedgeCi m s n. co m
Employment THE DAVOS GROUP
PARTNER/ BROKER Vail, CO
January 2003 - Present
Founded and operated a boutique residential real estate firm in the Vail
Valley
Assisted buyers and sellers in the real estate process from conception to
completion, drafting contracts and negotiating terms and conditions
Achieved success at all levels of sales, from first -time home buyer to
the multi - million dollar investor
Worked closely with banks /Ienders to ensure clients' needs were met
Worked with Town Planning and Zoning departments and architects to
advise clients on design and feasibility of development opportunities
Developed several rental properties in the Vail Valley, negotiating
leases and terms for clients
STRATTON FLATS LLC
SALES AND MARKETING MANAGER Gypsum, CO
May 2007- August 2010
Managed all sales and marketing efforts for Stratton Flats, an Eagle
County affordable housing project
Worked with the 'Town of Gypsum during the entitlement process
Worked with developer and county to design and build
Me( with county commissioners and director of housing on a monthly
basis during the design process
Managed clients from contract inception to closing of home
CORPORATE EDGE EXECUTIVE RECRUITING
FOUNDER 1 OWNER/ RECRUITER Morrison, CO
September 1996 - 2003
Recruited executive sales and engineering candidates for national
telecommunications and IT companies
Placed candidates at all levels from Account Executive to Vice
President using direct cold calling tactics
Worked directly with Senior Sales Executives to build first national
sales team for Qwest Communications
Worked directly with senior management as a "hired gun" to till
specialty positions
Negotiated salaries and options for all candidates
MFS INTELENET COMPANIES
ACCOUNT MANAGER Denver, CO
April 1996 - August 1996
Outside sales to medium and large businesses
Provided consolidated local and long distance services
Created programs for efficient communications management
Established one point of contact for all of client's communication needs
Focused on the legal market
3/20/2012
4 -2- 13
QWEST COMMUNICATIONS
ACCOUNT EXECUTIVE Denver, CO
February 1995 - April 1996
Focused on large business accounts
Created networking systems for all telecommunications needs
Provided on -site training for senior management
Developed long -term sales management goals
Cultivated and expanded client database
Focused on the legal market
Account Executive of the Year 1995
MVP for three consecutive months
MCI TELECOMMUNICATIONS CORPORATION
ACCOUNT EXECUTIVE Denver, CO
January 1993 - January 1995
[9/93 - 1195]
Outside sales to large businesses
Created programs individually tailored for each client
Established and maintained long -term business relationships
Provided estimates, scheduling, billing, budgets
Managed junior sales representatives
Attended MCI - sponsored training seminars and sales programs
TERRITORY SALES REPRESENTATIVE
[ 1193 - 81931
Outside sales to small businesses
Created programs for small businesses and operations
Learned operations/management procedures of small businesses
Established/updated/service/grew accounts
Monthly workshops and sales seminars
Achieved 150% sales quota for 5 consecutive months [4193 - 8193]
Education Colorado State University, Fort Collins, CO
December 1991
Bachelor of Arts, Business Economics
Concentrations in Finance and Business Economics
Minor in History
University College at Dublin, Dublin, Ireland
Fall 1988
European Finance and Economics, Irish history and culture
Certifications /Memberships State of Colorado Real Estate License {0l /03}
Vail Board of Realtors (01/03 to Present)
Interests Skiing, Mountain Biking, Travel, Music and Family
References available upon request
3/20/2012
4 -2- 14
Lorelei Donaldson
From: Rollie Kjesbo <rollie @nedbo.com>
Sent: Wednesday, March 14, 2012 8:29 AM
To: Lorelei Donaldson
Subject: FW: DRB
Nedbo Construction
Roland J. Kjesbo
President
970- 977 -0268 Cell
970- 845 -11DQ1 Office
[if
111 \�II[i 1 1111\
From: Rollie Kjesbo
Sent: Wednesday, March 14, 2012 8:07 AM
To: idonaidson @vailgov.com
Subject: DRB —
To the Vail Town Council
4 would be very interested in continuing to serve an the Town of Vail Design Review board. f have served fof the past
2 years and feel that I make a positive contribution to the board and look out for the best interests of the town of Vail.
Thank you for your consideration
Rollie
Nedbo Construction
Roland J. Kjesbo
President
970- 977 -0268 Cell
970 -845 -1001 Office
i t1 \�'1 Sti f.y 1i11
3/20/2012
4 -2- 15
ELIZABETH MAIO
2475 Garmisch Drive
Unit One
Vail, CO 81657
970- 390 -5154
March 8, 2012
To Vail Town Council,
I, Elizabeth Maio, would like to reapply for another term on the Design Review Board. I have
successfully completed two full terms and believe I can continue to give the same dedication and
direction if elected for another term. Since my induction, I have attended almost all meetings and
know I have given fair input on applications submitted to the DRB. Every meeting I learn something
new and am enjoying being part of the board and contributing to our town. I also think the board as
it stands is a comprehensive group.
I hope you would consider me again for the Design Review Board because of my experience,
dedication and interest in Vail's future.
Sincerely,
Elizabeth Maio
3/20/2012
4 -2 -16
Lorelei Donaldson
From: Clay clay @rockymountainsnowguards.com>
Sent: Thursday, March 08, 2012 9:33 AM
To: Lorelei Donaldson
Subject: DRB Letter of Interest
Attachments: Clay DRB Resume.pdf
Dear Ms. Donaldson,
I am writing to express my interest in the open seat on the Design Review Board. I have been a Vail Resident for the last
6 years and have a keen interest in the town and its overall development. Having worked in both the building industry
and in various hospitality positions over the last 6 years, I also have a great knowledge of the town and the personalities
that make it so amazing. I am interested in the seat on the DRB in order to give back to the town that I love so much and
have an unbiased opinion in the future of our town.
I attached a resume to this letter but I want to give you a little information on my background. I currently operate a
rooftop snow retention company and we are located in Eagle -Vail. I have designed and overseen the construction of
many of the snow retention systems in Vail, including the Vail Transportation Center. I am a LEED AP so my design
knowledge is very broad in the scope of all types of buildings and am able to consult and sign off on green building
projects for the USGBC. I also have a vast knowledge of the town and the people that have shaped it. I wrote the final
thesis for my degree in Tourism on the development of the Town of Vail and current projects that were on the boards at
the time (2004).
Overall, 1 believe I am an excellent candidate far this seat and would like the opportunity to discuss it with you further.
Thank you very much!
Clary Walberg, LEED AP
Rocky Mountain Snow Guards
www. ro ckymou n tai n s now�-,u and s. co m
PO Box 9563
40690 Hwy. 6
Suite C
Avon, Co 81620
(970) 845 -1011- Phone
(970) 845 -5459- Fax
i
3/20/2012
4 -2- 17
Clay Walberg, LEED AP
(303) 246 -8752
clay@rockymountainsnowgu<xds.com
Objective To obtain a position on the Town of Vail Design Review Board.
Experience General Manager
12/2011- Present, Rocky Mountain Snow Guards, Eagle -Vail, CO
■ Responsible for daily operations of a fast growing company.
Design and layout of many rooftop snow retention projects all over the Vail
Valley.
• Manages snow retention projects with Architects and General Contractors.
Oversee production of new manufactured products.
Guest Services/ Bel Iman /Conci erg e
0412010 - 08/2011, Sonnenalp Resort, Vail, CO
• Aided guests in all needs through concierge, bell and valet services.
• Insured high -end guests had a seamless stay in a fast - paced, athletically minded
ski town.
• Cultivated strong relationships with `gold club members' that include prestigious
business people and professional athletes from throughout the world, Owner of
hotel has received letters of commendation about my service from these guests.
• Maintained extremely fiigh standard of service at a 5 -star, Leading Hotel of The
World.
Outside Sales Manager
08/2007-04/2010, Building Product Sales Inc., Avon, CO
■ Representative for high end roofing and waterproofing products
• Boosted sales for a growing companyiresponsible for 9 distinct lines
• Worked side by side with architects and general contractors in design and layout
of many large snow retention projects.
Interests Snowboarding, Telemark Skiing, Hiking, Seasoned outdoor recreational
guide.
Education Colorado State University
0812002- 08/2006
B.S. Natural Resource Recreation and Tourism
Certifications LEED AP
Certificate obtained 0512009
References References are readily available upon request.
Clay Walberg, PO Box 71, Vail, CO 81658
3/20/2012
4 -2- 18
Lorelei Donaldson
From: Clay < clay @rockymountainsnowguards.com>
Sent: Thursday, March 08, 2012 9:58 AM
To: Lorelei Donaldson
Subject: RE: DRB Letter of Interest
Ms. Donaldson,
I apologize for that, I imagine it is pretty important!
I live at:
2014 W. Gore Creek Drive, Unit D
Vail 81657
Clay Walbevq, LEED AP
Rocky Mountain Snow Guards
www. ro c kymo u n tai n s n owguard s. c o rn
PO Box 9553
40690 Hwy. 6
Suite C
Avon, Co 81620
(970) 845 -1011- Phone
(970) 845 -5059- Fax
From: Lorelei Donaldson jmailto:LDD naldson @valloov.coml
Sent: Thursday, March 08, 2012 9:41 AM
To: 'Clay'
Subject: RE: DRB Letter of Interest
Dear Mr. Walberg, I am in receipt of your email and letter of interest. Please email me with your physical residential
address, as this is one of the requirements of being a member of the DRB is to live in Vail. Thanks for your help!
Lorelei Donaldson
From: Clay fmaiito: clayCb rock vm ntainsnowouards .coml
Sent: Thursday, March 08, 2012 9:33 AM
To: Lorelei Donaldson
Subject: DRB Letter of Interest
Dear Ms. Donaldson,
I am writing to express my interest in the open seat on the Design Review Board. I have been a Vail Resident for the last
6 years and have a keen interest in the town and its overall development. Having worked in both the building industry
and in various hospitality positions over the last 6 years, I also have a great knowledge of the town and the personalities
3/20/201 ;
4 -2- 19
3/20/2012
4 -2 -20
Town of Vail
75 S. Frontage Road
Vail, CO 81657
IIIC�II1jKl rm
I'm writing to express my interest in serving on the Planning and Environmental
Commission. I moved my family to Vail this December and have been eager to find
ways in which I can interact with my community. Having recently graduated from
the University of California with a PhD in Environmental Science and Management, I
also feel my qualifications and skills are well suited for the commission and the Vail
community.
Thank you for the consideration.
Best
Samuel Bennett
Attachments CVO
3/20/2012
4 -2 -21
Samuel William Bennett
2458 Gaannisch Drive, Unit A, Fail CO 81657
310.383.8881 sbcnnett(ci hren.ucsb.edu
EDUCA'T'ION
PhD Candidate, Environmental Science and Management (Expected June 20 12)
Donald Bren School of Environmental Science and Management
University of California, Santa Barbara
The title Photoactivity of nanomaterials in natural waters
Adv Arturo Keller (Chair), Patricia Holden, Peter C Ford
Awards Toyota Environmental Fellow (2008); LUC Toxics Nanotoxicology Research and training
Fellow (2008. 2009)
Musters of Environmental Science and Management Qune 2008)
Donald Bren School of Environmental Science and Management
University of California, Santa Barbara
S Pollution Prevention and remediation
Awards American Planning Association Award of Merit (2008)
Bachelor of Science in Environmental Science and Resource Management (May 2006)
California State University Channel Islands, Camarillo, CA
Thesis Identification of additional pollutant contributors to the Revolon Slough
Awards Class of 2006 Program Honors
PROFESSIONAL RESEARCH
LTC Center for Environmental Implications of Nanotechnology
University of Califorriia, Santa Barbara (9/1 }8- 13resent)
Graduate student researcher
• Studied the kinetics of metal oxide, carbon nanotubes, Pt, Pd, and Ag mediated photoactivity in
natural waters
• Studied the influence of crystal phase and morphology can TiO— photoactivity
• Studied the conditions that lead to photoinduced disaggregation of nanomaterials
• Studied the influence of natural organic matter on the kinetics of metal oxide, CNT, Pt, Pd, and
Ag mediated photoactivity in natural freshwater
• Studied the ability of light to increase transport of nanomaterials through biological and
synthetic membranes
• Developed novel synthesis method for carbon nanotori
• Studied the toxicity of metal oxides and carbon nanotubes to freshwater plankton and algae
University of California, Santa Barbara (09/06 - 09108)
Graduate student researcher
• Contributed to the development and performance improvement of oil skimmer technology
(Technology won $1 Million X- Prize)
• Conducted a performance analysis of a novel oil skimmer technology developed in our lab
• Developed model for energy -water efficiency of residential applications
• Parameterized model for green roof stormwater management
Instrument ptollciency: Transmission Electron Microscopy, Scanning Electron Microscopy -
Energy Dispersive X -Ray, Electroparatnagnetic Resonance Spectroscopy, Inductively Coupled
Plasma, X -Ray Diffractometer, Magnetometer, Physical properties management system, DLS,
HPLC, Raman, Fluorimeter, 1R spectrometry, UV-Vis spectrometry, TOC analyzer
MENTORING
University of California, Santa Barbara
Center for Environmental implications of Nanotechnology
Internships in Nanosystems Science, Engineering and Technology program
McNair Scholar's program
3/20/2012
4 -2 -22
• lvlentored students and provided proiesslonal guidance
• Placed two students in a national fellowship program
PUBLICATIONS
RI Miller, SW Bennett, S Pease, AA Keller and If Lenihan. Phototoxic Effects of TiO
Nanoparticles on Marine Phytoplankton. PLOS ONE (2011), doi: 10,1371 /joumal.pone.0030321.
SW Bennett, AA Keller, Comparative photoactivity of CeO2, y- Fe"0 Ti0 and ZnO in Various
Aqueous Systems, Applied Catalysis B: Environmental. (2011) 102, 600 -607.
M Harris, P Roehrdan7, S Hughes, SW Bennett, R Wilkinson, A Keller, The Energy and Water
Nexus, it'ater _/ iciencv, NOV -DEC (2009).
PUBLICA'T'IONS UNDER REVIEW
SW Bennett, D Zhou, R Mielke and AA Keller, Photoinduced Disaggregation of Nanoparticles
Enables Transdermal Penetration, Env, Sci. Tech, finder Review,
D Zhou, SW Bennett and AA Keller. Increased Mobility of Metal Oxide Nanoparticles Due to
Photo and Thermal Induced Disagglomeration, Env. Sci. Tech, Under Review.
PUBLICATIONS IN PREPARATION
SW Bennett, AA Keller, Stability, Photoactivity and Toxicity of Five Different Carbon
Nanotubes, In Preparation for A CS 1Vano.
SW Bennett, S George and AA Keller, Carbon nanotori are stable in water and photoactive, In
Preparation for Nano I etterr.
TEACHING EXPERIENCE
University of California, Santa Barbara
7 retching assistant
Bioge {chemistry (ESM 202)
Soil and (iroundwatcr quality management (FSM 223L)
Group project development (FSM 401)
PATENT DISCLOSURE
A trans - dermal drug or reactant delivery system based on nanoparticles and an external stimuli
CONFERENCES
SW Bennett and AA Keller. Photoactivated behavior of nano -metal oxides in natural waters.
International Conference on the Environmental Implications of Nanotechnology, UC Los
Angeles, May 11-13, 2010.
SW Bennett, AA Keller, Nanoparticles in natural water systems. International Conference on the
Environmental Implications of Nanotechnology, Washington DC, September 9-11, 2009.
SW Bennett, AA Keller, UV irradiation of nanoparticles in natural water systems. The
Nanotoxicology Research and Training Program orientation and retreat, Thursday, December 11,
2005.
3/20/2012
4 -2 -23
Lorelei Donaldson
From: Susan Bird -4mtnwest @co1orado.net>
Sent: Monday, March 12, 2012 6:24 PM
To: Lorelei Donaldson
Subject: Design Review Board Application for committee appointment & PUC Application for
committee appointment
To The Town of Vail Council,
I Susan M. Bird would like to be appointed as a member of the design Review Board and would like for the Vail Town
Council to consider me for this position. 1 have lived in the Town of Vaii for over 35 years and been a voting member of
the community since 1975,1 feel it is time for me to give hack to my community by serving on the Design Review Board.
My qualifications are as follows:
Graduated from university of Denver with a BFA in Design & Art History in 1976.
Owned and operated my own interior Design Firm for four years here in Vail.
A member of the Vail Mountain School Auction Committee for 13 years in charge of Check — out & donations.
Have been a active Realtor in the Vail Valley for over 25 years.
Have owned my own home in the Town of Vaii for over 26 years.
The above information is just a brief description of my experience here in our community. I took forward to talking with
the council in more detail about my desire for being on the Design Review Committee at the next Council meeting.
I would also like to be considered for the Planning and Environmental Commission if I am not appointed as a member of
the Design Review Board. This appointment on the PUC would be my second choice and the reasoning is the same. It is
time for me to give back my time to the community for everything it has given me in my life over these past 35 plus
years.
I appreciate your time in reviewing my applications and look forward to discussing these appointments soon.
Sincerely,
Susan M. Bird
1771 Alpine Drive
Vail, Colorado 81657
970 -376 -3233 --ceii
Mtn wgst colorado.neJ
3/20/2012
4 -2 -24
K�+1 Ir
r. s- li-;r11, of cr M.a :� "I A!
March 8, 2012
Vail Town Council
Attn. Lorelei Donaldson, Town Clerk
75 S. Frontage Road
Vail CO 81657
RE: Appointment to the Planning and Environmental Commission
PIERCE ARCHITECTS
VAIL, COLORADO
Town Council Members
i would like to request that the Town Council permit me to continue my service to the
community as a member of the Planning and Environmental Commission. I have served as a member
of the Plan ning Cam mission for the past six years and have gained valuable insight into important
issues facing the community. I would like to fulfill my commitment to sustai nabi lity as well as the
physical composition of our community.
As an Architect with a practice in the Town of Vail I am familiar with the Town's zoning
regulations. My associati on with the "Private Sector" also broadens my perspective on subjects that will
have a long term influence on Vail.
in ad&tion to my involvernentWith the Planning Commission i have served six years as a
member of the Design Review Board for the Town of Vail in the 1980's. 1 was the Design Review
Board Administrator when the Design Review process was initiated in the Town of Vail in the 1970's
and also served as Chief Building Official of the Town of Vail from 1976 to 1978.
tted
Pierce..Afc hitett. LEE
WPM 1 f ,l'+ f ;tlirisi ; R ,ac., Suly f :•'-
is I L170 i•'!> 1 .4fi1
t%v.v, t'. I;1 I l I I r•;,I
3/20/2012
4 -2 -25
Lorelei Donaldson
From: Henry Pratt < henry@gpslarchitects.com>
Sent: Tuesday, February 28, 2012 10:43 AM
To: Lorelei Donaldson
Cc: George Ruther; Warren Campbell
Subject: RE: Planning & Environmental Commission Meeting Postponed
Lorelei et al,
Please consider this letter of interest to seek re- appointment to the PEC and to continue serving the TOV. I feel that my
input over the past two years has been positive for the TOV and I would like to continue.
Thank you,
Henry Pratt
3827 -B Lupine Drive
Vail
From: Lorelei Donaldson fmailto:LDonaldson @vailoov.coom
Sent: Tuesday, February 28, 2012 10:13 AM
To: 'Henry Pratt'
Cc: George Ruther; Warren Campbell
Subject: RE: Planning & Environmental Commission Meeting Postponed
Henry, my records show your term ends this March 31, 2012 .... if you want to continue to serve on the PEC I will need a
letter or email of your interest to continue. This letter is due to me no later than March 13 (Tuesday) by 5:00
p.m. Thank you so much!
From: Henry Pratt fmai lto:henry(c
Sent: Tuesday, February 28, 2012 9:52 AM
To: George Ruther
Cc: Council Dist List; Stan Zemler
Subject: RE: Planning & Environmental Commission Meeting Postponed
George and members of the Council,
apologize that I missed this meeting. I gave notice at the previous meeting that I would be unable to attend- for a long
planned Spring Break trip. It is unfortunate that the school schedules coincided in such a way as to cause me to miss this
particular meeting. I am not aware of any reason why I would have to miss any more meetings for the rest of my term
(and until Thanksgiving if the Council re- appoints me). During the past two years, 1 believe that I have only missed only 3
or 4 meetings (all for family vacations that are tied to holidays or school schedules) and none until now have resulted in a
cancelled meeting.
I am available for any make -up dates or other special meetings that you would like to schedule.
Henry
From: John B. Rediker mailto:jbr r i erlaw.com
Sent: Friday, February 24, 2012 3:54 PM
To: 'George Ruther'; 'William F. Pierce'; 'Henry Pratt; phoopkins @vail.net 'Michael Kurz'; Icartin@vahoo.com
tyler5chneidman(&Yahoo.com
1
3/20/2012
4 -2 -20
I.AW OFFICE OF
JOHN B. REDIKER
A PROFESSIONAL CORPORATION
P.O. BOX 68
VAIL, COLORADO 81658
(970)987 -5230
jbT @redikerlaw.com
March 12, 2012
VIA ELECTRONIC MAIL
Vail Town Council
75 S. Frontage road
Vail, Colorado 81657
Dear Members of the Vail 'Town Council,
I enclose with this letter my resume for your consideration for my possible re-
appointment for one of the open positions on the Town of Vail Planning and Environmental
Commission. I look forward to the opportunity to meet with you in March to discuss my
qualifications and my interest in the position.
Very 'Truly ours,
Encl.
Physical Address: 105 Edwards Village Blvd. ♦ Suite C210 4 Edwards, Colorado 81632
Telephone: 1970) 926 -8484+ Facsimile: (970) 926 -1136
3/20/2012
4 -2 -27
JOHN B. REDIKER
Law Office of John B. Rediker, P.C.
P.O. Box 68
Vail, Colorado
(970) 987 -5230
EDUCATION
Washington and Lee University School of Law. Lexington, Virginia. Aiigri.st 1996 —,W V 1999, J. D.
The Environmental Law Digest, 1Vovernber 1996 - Mav 1999: Articles Editor; Articles Staff Writer.
Author, Voluntary Environmental Au its and Disclosure Re uirements, Environmental La 1Vews. Virginia
State Bar, Winter 1998.
The University of North Carolina at Chapel Hill. Chapel Bill, North Carolina. A gla.st 1990 - Arne 1994.
B.A. English/ History minor. Dean's List, Spring 1992, 1994. Vice - president, Beta Theta Pi Fraternity.
Member - Colorado State Bar, United States Federal Court for the District of Colorado, United States
Second Circuit Court of Appeals, United States Ninth Circuit Court of Appeals, United States Tenth Circuit
C'our't of Appeals.
EXPERIENCE
Law Office of John B. Rediker, P.C.. Vail. Colorado. June 2010 - Present.
Opened law firm in June 2010. Represent clients in federal court and state courts throughout Colorado and
the United States in a variety of civil litigation matters. Cases primarily involve real estate, construction and
commercial litigation. Representative clients include homeowners associations, individual homeowners, and
businesses.
Commissioner, Town of Vail Planning and Environmental Commission, September 2010- Present.
Currently serves as a commissioner with the Town of Vail Planning and Environmental Commission,
Thomas Genshaft P.C. Aspen, Colorado.-1 a 2007— Mary 2010.
Partner; Associate - Worked both as a partner and an associate in civil litigation and transactional law
firm. independent management of cases involving general commercial litigation and real estate litigation.
Experience in all phases of litigation from case initiation, discovery, trial and appellate work. Managed
cases pending in state and federal courts in Colorado and other jurisdictions as well as cases in arbitration.
Milberg Weiss Bershad & Schulman LLP. New York, New York. June 2004 — Fehrrrary 2007,
Attorney — Associate position in plaintiffs' class action securities law firm. Member of the trial team for In
re Walt Disney Co. Derivative Litig., performed cross - examinations of director defendants and assisted in
the preparation of cross - examinations of other defendants and experts. The senior Milberg Weiss associate
assigned to In re Initial Pub Q# ring See. Litig. Experience in all phases of litigation for a variety of
securities cases including brief writing before federal district and appellate courts, preparing for and
conducting depositions, as well as general discovery management.
ARCADIS G &M, Inc. Denver, Colorado. August 2003 - Febr ary 2004.
Associate General Counsel — Associate counsel position at an engineering, environmental and architectural
corporation. Experience in all aspects of handling corporation's legal affairs on a day -to -day basis. Work
included negotiating contracts, managing litigation, collections, corporate governance and handling other
corporate legal affairs.
3/20/2012
4 -2 -28
Temkin Wielga & Hardt LLP. Denver, Colorado. Qrtoher 1999 - August 3003.
Attorney - Associate position at an environmental and commercial litigation practice. Environmental
litigation experience includes CERCLA, RCRA, and other hazardous waste statutes for a variety of cases
involving mining sites, industrial properties, and waste disposal facilities. Experience in regulatory
compliance matters. Transactional experience includes counsel and advice regarding impacted real estate.
negotiating purchase and sale agreements for impacted properties, and negotiating insurance coverage for
impacted properties. Commercial litigation experience includes all phases of litigation in state and federal
court, including federal appellate practice.
McKenzie Rhody, LLC. Denver Colorado. August 1999 - September 1999.
Attorney - Contract position - Legal research and motion drafting for construction litigation practice.
Legal Aid Society. Lexington, Virginia. August 1998 — Mrry 1999.
Intern - third year practice cert ified. Representation in state courts of indigent persons with legal problems
common to poverty population: consumer./credit, domestic relations, landlomUtenant, and public benefits.
The Southern Environmental Law Center. Charlottesville, Virginia. Ma 1998- August 1998.
Law clerk - The SLI: C is a non- profit, legal organization proviziing legal representation for environmental
and conservation organizations both in court and before regulatory agencies. Researched and drafted
memoranda and other documents concerning issues involving the Clean Air Act and NE•PA.
OTHER
Reported decisions - Platt v. Aspenxnod Condominium Association, Inc., 214 P.3d 1060 (Colo.App. 2009); Ripple
Resort Media, Inc. v. Ski Viex Corp„ 2008 WL 4678518 (D. Colo. 2008); South Ferry LP #2 v. Kerry Killinger et
al., 542 F. 3d 776 (9th Cir. 2008); In re Walt Disnev Co. Derivative Litigation, 906 A. 2d 27 (Del. Supr. 2006).
3/20/2012
4 -2 -29
3/20/2012
4 -2 -30
Lorelei Donaldson
From:
Mark J Mueller <mjm[7mjmpe.com>
Sent:
Wednesday, March 14, 2012 11:53 AM
To:
Lorelei Donaldson
Cc:
Martin Haeberle
Subject:
Building & Fire Appeals Board
Hi Lorelei:
Martin Haeberle has asked me to send you an email regarding the expiration of my term on the above
referenced board. If available, I would like to request another term on the board.
If you have any questions, please contact me at the numbers shown below.
Thank -you, Mark
Marie J. Mueller, PE
President
l�1 l�h
the ml nweder co., tnc.
p.o. box 2747 vail, co 81658
970 476 -2627 (phone)
970 476 -2637 (fax)
1
3/20/2012
4 -2 -31
Art in Public Places Board
Attendance
3/20/2012
4 -3 -1
A
B
C
D
E
F G
H I
1
Date
4/5/2010
5/3/2010
Doe Browning
Cookie Flaum
Absent
Susan Frampton
Absent
Pam Hopkins
Kathy Kangenwalter Jennifer Mason
Absent
Monica Mattingly Bill Rey
2
3
4
6/7/2010
7/12/2010
8/2/2010
Absent
Absent
Absent
5
6
7
9/13/2010
Absent
Absent
Absent
8
10/4/2010
Absent
Absent
Absent
9
11/1/2010
Absent
10
12/6/2010
11
1/3/2011
Absent
Absent
Absent
Absent
12
2/7/2011
Absent
Absent
13
3/7/2011
Absent
14
4/4/2011
Absent
Absent
Absent
Absent
15
5/2/2011
Absent
Absent
Absent
Absent
16
6/6/2011
Absent
Absent
Absent
17
7/11/2011
Absent
Absent
Absent
Absent
18
8/1/2011
Absent
19
9/12/2011
Absent
Absent
Absent
Absent
201
10/3/2011
Absent
Absent
Absent
Absent
21
11/7/2011
Absent
Absent
22
12/5/2011
1/9/2012
2/6/2012
Absent
Absent
Absent
23
24
25
3/5/2012
Absent
Absent
26
4/2/2012
27
5/7/2012
28
6/4/2012
29
7/2/2012
30
8/6/2012
31
9/10/2012
3/20/2012
4 -3 -1
Art in Public Places Board
Attendance
3/20/2012
4 -3 -2
J
K
1
Bill Pierce (PEC)
Pete Dunning (DRB)
2
3
4
5
6
7
Now attending mtgs.
8
9
10
Present
11
12
13
jAbsent
14
15
PRESENT
16
17
18
Absent
19
20
21
22
Absent
23
24
25
26
27
28
29
30
31
3/20/2012
4 -3 -2
Design Review Board
Attendance, 2011
Meeting Date
Attendee
DRB Attendance
Pete Dunning
Rollie Kjesbo
Tom DuBois
Brian Gillette
Libby Plante
April 6, 2011
X
X
X
X
X
April 20, 2011
X
X
X
X
X
May 4, 2011
X
X
X
X
X
May 18, 2011
X
X
X
X
X
June 1, 2011
X
X
X
X
X
June 15, 2011
X
X
X
X
X
July 6, 2011
X
X
X
X
X
July 20, 2011
X
X
X
X
X
August 3, 2011
X
X
X
X
X
August 17, 2011
X
Absent
X
X
X
September 7, 2011
X
X
X
X
Absent
September 21, 2011
X
X
X
X
X
October 5, 2011
X
X
X
X
X
October 19, 2011
X
X
X
X
X
November 2, 2011
X
X
X
X
X
November 16, 2011
X
X
X
X
X
December 7, 2011
X
X
X
X
X
December 21, 2011
X
X
Absent
X
X
January 4, 2012
X
X
X
X
X
January 18, 2012
X
X
X
X
X
February 1, 2012
Absent
X
X
X
Absent
February 15, 2012
Absent
X
X
X
X
March 7, 2012
Absent
X
X
X
X
March 21, 2012
Total Attended
20
22
22
23
21
Total Absent
3
1
1
0
2
Total Early Departure
0
0
0
0
0
S: \Community Development \Planning \DRB\Attendance Tables \DRB Attendance Table 11
3/20/2012
4 -4 -1
PEC 2011
Attendance Table
Meeting Date
PEC Attendance
Bill Pierce
Henry Pratt
Michael Kurz
Luke Cartin
Tyler Schneidman
John Rediker
Pam Hopkins
April 11, 2011
X
X
X
X
X
X
X
April 25, 2011
X
X
X
X
X
X
X
May 9, 2011
X
X
X
Absent
X
X
X
May 23, 2011
X
X
Absent
X
X
X
X
June 13, 2011
X
X
X
X
X
Absent
X
June 27, 2011
X
X
X
Absent
X
X
X
July 11, 2011
X
X
X
Absent
X
X
Absent
July 25, 2011
X
X
X
X
Absent
X
X
August 8, 2011
Cancelled
Cancelled
Cancelled
Cancelled
Cancelled
Cancelled
Cancelled
August 22, 2011
X
X
X
X
X
X
X
September 12, 2011
X
X
X
X
X
X
X
September 26, 2011
X
X
X
X
X
X
Absent
October 10, 2011
Absent
X
Absent
X
Absent
X
Absent
October 24, 2011
X
X
X
X
X
X
X
November 14, 2011
Absent
X
X
X
X
X
X
November 28, 2011
X
X
X
X
X
X
X
December 12, 2011
X
X
X
X
X
X
X
December 26, 2011
Holiday
Holiday
Holiday
Holiday
Holiday
Holiday
Holida
January 9, 2012
X
X
X
X
X
X
X
January 23, 2012
Re- Scheduled
Re- Scheduled
Re- Scheduled
Re- Scheduled
Re- Scheduled
Re- Scheduled
Re- Scheduled
January 30, 2012
X
X
X
X
X
X
X
February 13, 2012
X
X
X
X
X
Absent
X
February 27, 2012
Cancelled
Cancelled
Cancelled
Cancelled
Cancelled
Cancelled
Cancelled
March 5, 2012
X
X
X
X
X
X
X
March 12, 2012
X
X
X
X
X
X
X
March 26, 2012
TOTAL ATTENDED
19
21
19
18
19
19
18
TOTAL ABSENT
2
0
2
3
2
2
3
S: \Community Development\ Planning \PEC\AttenAiMa Vables \PEC Attendance Table 11
4 -4 -2
Building and Fire Appeals Board
Attendance, 2010 thru 2012
Meeting Date
Attendee
BOA Board Attendance
Mark Mueller
Rich Seth
Kathy Lan enwalter
Lynn Fritzlen
Steve Loftus
January 14,2010
X
x
absent
X
X
February 11, 2010
X
absent
X
X
X
September 9, 2010
X
X
X
X
X
November 11, 2010
X
X
X
absent
X
January 11, 2011
X
X
X
X
X
June 19, 2011
X
X
X
Resigns
X
July 14, 2011
x
absent
x
vacant
x
October 13, 2011
X
Resigns
X
X
November 10, 2011
x
vacant
x
x
December 8, 2011
x
x
x
January 12, 2012
X
X
Greg Conway appt.
X
February 7, 2012
X
Kyle Webb fills vacancy
absent
X
March 8, 2012
X
X
x
Total Attended
13
5
11
4
13
Total Absent
0
2
2
1
0
Total Early Departure
0
0
0
0
0
CAProgram Files \Neevia.Com \Document Converter\ temp \PDFConvert. 3119 .1.Copy_of_BOA_Attendance.xls
K �
TOWN OF VAI!%
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: March 20, 2012
ITEM /TOPIC: Council Lunch Break
3/20/2012
K �
TOWN OF VAI!%
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: March 20, 2012
ITEM /TOPIC: Vail's 50th Anniversary Timeline and Budget Forecast
PRESENTER(S): Adam Sutner, Vail Mountain and Kelli McDonald, Town of Vail
ACTION REQUESTED OF COUNCIL: Staff recommends that Council listen to the
presentation and provide feedback.
BACKGROUND: Planning is well underway for Vail's 50th anniversary celebration. Vail's
opening on December 15, 1962 was a time of aspiration, determination and commitment by
those who came together to see their dream come alive. The 50th celebration will not only pay
tribute to Vail's founders, but will also reach out to the five decades of skiers, employees,
residents and others who are forever connected to this special place. The celebration is being
organized by a joint Vail Mountain — Town of Vail planning team.
STAFF RECOMMENDATION: Staff recommends that Council listen to the presentation and
provide feedback.
ATTACHMENTS:
50th Anniversary Memorandum
50th Budget Forcast for TOV
3/20/2012
TOWN OF
K IL �
To:
From:
Date:
Subject
Town Council
Vail's 50 Anniversary Planning Team
March 20, 2012
Vail's 50 Anniversary Timeline and Budget Forecast
3_[0:(�:Z�1�J► I ��
Memorandum
Planning is well underway for Vail's 50 Anniversary celebration. Vail's opening on
December 15, 1962 was a time of aspiration, determination and commitment by those
who came together to see their dream come alive. The 50 celebration will not only pay
tribute to Vail's founders but will also reach out to the five decades of skiers, employees,
residents and others who are forever connected to this special place. The celebration is
being organized by a joint Vail Mountain — Town of Vail planning team.
PLANNING TIMELINE
The tributes begin September 21 — 23 when those from 1962 — 1980 will gather to help
launch Vail's 50 during Pioneer Days. On November 15, just before the start of the
2012 -13 ski season, a new milestone in Vail's history takes place with the dedication of
Lift #1, the brand new gondola in Vail Village. It will be designated Lift #1 in homage to
the original gondola and first lift, also designated Lift #1. The celebration continues
December 12 — 15 when Vail comes alive during Vail Snow Daze to commemorate the
December 15, 1962 opening of Vail Mountain. The week will include the opening of a
historic pavilion as well as other activities, displays, concerts, fireworks, the premier of a
full - length documentary film by Roger Cotton Brown, plus a gala celebration on
December 15 which will pay tribute to those who dedicated their lives to Vail's enduring
success. The fun continues in April with a 50 - themed Spring Back to Vail with concerts
and activities throughout the week. Organizers will also provide opportunities for those
groups who wish to host related historical reunions. The last of the tributes will take
place during Vail America Days on July 4 with details to be announced. Updates will
be posted at www.vail.com /50th
BUDGET FORECAST
Budget forecast is included in the attached presentation.
3/20/2012
6 -1 -I
IV. ACTION REQUESTED OF COUNCIL
Staff recommends that Council listen to the presentation and provide feedback.
ATTACHMENTS
50 Budget Forecast for TOV
Town of Vail Page 2
3/20/2012
6 -1 -2
Vail
50thAnniversary
Budget Forecast
& Assumptions
March 20, 2012
Like nothing on earth. 3,20,2012 TOWN OF vast k �
6 -2 -1
Vail 50thAnniversary — Planning Framework
1 4 Steadily Building 50th Presence /Buzz
Jan 2012 March 2012 Jul 2012 Sept 2012 Dec 2012
Placeholder Web Site
Web launch Launch Anniversary Celebration
7 day event building on
existing Snow Daze structure
Pioneer Days
Licensing Teaser
Launch 9/21 -25
Press
Launch /Press Ski Team Event
FAM /Gondola Opening Weekend
0-6-6
Jan 2013 April 2013 July 2013
July 4th Anniversary
Spring Back to Vail Celebration/
Anniversary Reprise Themed Parade
Ongoing season -long component (pavilion)
3/20
12
6 -2 -2
Budgeted Activity Flow
Town of Vail
Town of Vail $
Vail Mountain
Vail Mountain _j
Sept
Pioneer Days
�On "nn
Web
$50,000
Web Development
$25,000 (VLMDAC)
Development
Nov
Welcome Center
$30,000
Gondola Dedication
$25
(Design /infrastructure)
Welcome Center
Facilities Donation
In kind value
Dec
Gala Dinner
$125,000
Film Production
$150,000
Film Production
$50,000
Film Edit Support
$25,000
Film Premier
$40,000
Snow Daze
$900,000
Ford Park Fireworks
$25,000
Vail Holidaze
$150,000
Snow Daze /Holidaze
$60,000
Licensing Location in LH
In kind value
April
Spring Back To Vail
$35,000
Spring Back to Vail
$900,000
July
TBD
TBD
Total
$250,000
$2,200,000
$180,000
+ In Kind
Like nothing on earth. 3,20,2
1t In Kind
T OWN [ V +r
! �WIY �f YAIL
6 -2
3
Key 50th Anniversary Dates
Like nothing on earth. 3,20,2012
6 -2 -4
TOWN OF VAIL
Town of Vail
Key Dates
Vail Mountain
Key Dates
Sept
Pioneer Days
September 21 -23
Web
$50,000
Web Development
Launch circa Sept 1
Development
Nov
Welcome Center
Welcome centers
Gondola Dedication
11 -15 — night before
(Design /infrastructure)
open on or about
opening day
Welcome Center
opening day 11 -16
Facilities Donation
Dec
Gala Dinner
12 -15
Film Production
On -going
Film Production
On -going
Film Edit Support
On -going
Film Premier
12 -14
Snow Daze
12 -10 — 12 -16
Ford Park Fireworks
12 -15
Vail Holidaze
12 -21 — 12 -28
Snow Daze /Holidaze
12 -10 — 12 -22
Licensing Location in LH
December 1
April
Spring Back To Vail
4-8-4-14
Spring Back to Vail
4-8-4-14
July
Vail America
7 -4
7 -4
Days
Like nothing on earth. 3,20,2012
6 -2 -4
TOWN OF VAIL
Other Budget Activities /Assumptions
Revenues /Budget Source
Logo Development
10
Vail Mktg
Film Additional Prod support
25
Vail Mktg
Vail Mktg Planned Incremental
200,000
Vail Mktg
Licensing Program
100
Revenue
Lodging Investment
100
Vail Lodging
Corporate Sponsors
150
Sponsors
Ticketed Events
250,000
Revenue
Total $835
Like nothing on earth. 3,20,2012 TOWN OF vAKt
6 -2 -5
K �
TOWN OF'VA10
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: March 20, 2012
ITEM /TOPIC: Vail Local Marketing District Advisory Council Infrastructure Observations.
PRESENTER(S): Beth Slifer
ACTION REQUESTED OF COUNCIL: Consider the ideas brought forward in the memo as it
relates to capital improvements being contemplated.
BACKGROUND: The Vail Local Marketing District Advisory Council reviewed research
conducted in Fall 2011 to understand guest priorities. In order to maintain a competitive edge
over other mountain resorts for summer guests, it is imperative that that the infrastructure in
the Town of Vail keep pace with what guests expect out of the premier international mountain
resort community. To that end, the Vail Local Marketing District Advisory Council has made
observations and has recommended priorities for consideration as capital improvements are
scheduled.
STAFF RECOMMENDATION: Consider the ideas brought forward in the memo as it relates
to capital improvements being contemplated.
ATTACHMENTS:
VLMDAC Infrastructure Memorandum
3/20/2012
MEMORANDUM
TO: Vail Town Council
FROM: Vail Local Marketing District Advisory Council
SUBJECT: Town of Vail Infrastructure Observations
DATE: March 20, 2012
I. BACKGROUND
The mission of the Vail Local Marketing District (VLMD) is to market and promote Vail to
attract overnight guests primarily during the May — October time frame, creating
economic vitality by increasing both the visitor base and sales tax revenues for the Town
of Vail.
Recent research results indicate guests are coming to Vail in the non -ski season for the
primary reasons outlined below, ranked in order of importance:
• Variety of outdoor recreation activities
• Good place to enjoy great outdoors with family
• Visiting friends or family
• Friends recommended Vail
• Visited in the winter
• Attend a summer festival /other event
• Able to get a good deal
While here, they engage in a wide variety of activities, ranked in order of participation:
• Hiking
• Shopping
• Culinary Experiences
• Festivals /Events /Concerts
• Cycling
• Rafting
• Spa Activities
• Golf
1
3/20/2012
7 -1 -1
Vail was rated by guests on specific characteristics and the following ranked highest, in
order:
• The magnitude and beauty of this destination is extraordinary
• Hosts festivals and events that celebrate summer
• The sheer beauty of the place is an inspiration
• It is wonderful to retreat to the spa and pamper yourself
• The village has a unique variety of shops to browse in
• Ideal place to relax outdoors
• Exceptional alpine environment with challenging hiking trails
• Golf courses are impeccably maintained
• Accommodations are world class
• Provides an exceptionally high standard of guest service
II. TOWN OF VAIL INFRASTRUCTURE DISCUSSION
In reviewing the research and understanding guest priorities, and in order to continue to
maintain a competitive edge over other mountain resorts for summer guests, it is
imperative that the infrastructure in the Town of Vail keep pace with what guests expect
out of the premier international mountain resort community. To that end, the Vail Local
Marketing District Advisory Council recommends the following observations be taken
into consideration as capital improvements are scheduled, with priorities listed first
and in bold
Way Finding
• Signage expanded on Frontage Roads and at intersections
• Multilingual essential
• Landmarks identified
• Utilize European model
• Interactive
• Mobile technology
• Put a VLMDAC member on the task force /committee
Information Centers
• Upgrade Vail Village Info Center in 2013 — apply best practices and
most effective technology solutions from the Lionshead Welcome
Center
• Knowledgeable, friendly staff
• Activity reservations
• Tie -in with Vail Mountain activity /info centers
• Better information — hiking, cycling, shopping, dining, lodging, event,
activity options
• Centralized calendar
2
3/20/2012
7 -1 -2
Hiking/ Biking
• Transportation pilot program with increased access to Vail
trailheads in Summer 2012
• Maps, apps and increased web site content are in development for
Summer 2012
• Better signage
• Better connectivity for bike paths and walking paths
• Guided options
Event Venues (combined with input from Commission on Special Events
members and event promoters)
• Comprehensive electrical power plan including inventory, needs,
costs for all TOV event sites surveyed Summer 2012 and complete
in September 2012 prior to 2013 budget process
• Permanent outdoor stage, perhaps at Mountain Plaza
• Consider town -wide sound system
• Turn key for event promoters
• Lack of power is a problem throughout town
• More outdoor wedding venues
• Education space for meetings /groups
• Need a concert venue for 5,000+ people
• Permanent stage at Mountain Plaza
• Need to utilize fields for concerts /festivals — synthetic turf?
• Need lighting on path at Betty Ford Way
• Need more sand volleyball courts
• Ford Park parking lot — lights, power, fencing, better access
• Improved concession stands and restrooms: Ford Park and Athletic Field
• More public restrooms are needed
• Need dumpster locations with easy access at all of the main event
venues
• Additional Vail Village banner display site
• Need more spots for posters
• Liquor licenses are problematic
• Predetermined tent locations and vehicle placements by season
• Updated, accurate scalable maps
• Online calendar with multiple access points for populating
• Online permits that can be submitted back online
• New and redeveloped facilities need to be affordable and have state of
the art A/V equipment
Parking Structures and Booths
• Need exterior face lift to match redevelopment
• Better lighting, signage and wall paint for safety and way finding
• Compatibility with the Vail brand
III. ACTION REQUESTED
VLMDAC recommends that the Vail Town Council consider the ideas brought forward in
this memo as it relates to capital improvements being contemplated by the Town of Vail.
3
3/20/2012
7 -1 -3
K �
TOWN OF VAI!%
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: March 20, 2012
ITEM /TOPIC: ACE — Athletics, Culture and Events Independent Funding Initiative.
PRESENTER(S): Mia Vlaar
ACTION REQUESTED OF COUNCIL: ACE requests the Town Council appropriate $5,000 to
fund a voter poll to gauge support for the independent funding initiative. Results will be
presented to Town Council upon completion at the next available meeting for further input and
direction.
BACKGROUND: Six months ago a group of citizens gathered to explore the creation of an
independent funding mechanism for events and programs in Vail. The gathering grew from a
concern that under the current structure, critical funding for events could, due to unforeseen or
critical needs within the Town, be reduced or even eliminated by a sitting Town Council.
The group identified the importance of events as a driver of destination visitors and generator
of sales and lodging tax. Indeed, results for Summer 2011 were at record levels and showed
an increase in event attendance, lodging occupancy and sales tax collected over the summer
of 2010 and compared to other mountain resorts measured.
Currently the Vail Town Council allocates approximately $2.1 million out of the general fund to
support athletic, cultural and other special events in the town on a year round basis. This
funding is both for iconic events, which are funded at the Town Council's discretion to several
long- standing key events, and for events where funding is overseen by the Commission on
Special Events.
Due to the challenging economic environment, we identified several potential mechanisms to
not only fund events at the current level, but to actually grow the size of the fund. Creating a
larger fund from which to support events is a goal, because this will allow the Town to attract
and secure new events which drive destination guests and thereby lodging and sales tax
revenue. In past, many such events, such as the USA Pro Cycling Challenge, have come to
the Town outside of the customary funding cycle of the Town Council and the Commission on
Special Events.
STAFF RECOMMENDATION: ACE requests the Town Council appropriate $5,000 to fund a
voter poll to gauge support for the independent funding initiative. Results will be presented to
Town Council upon completion at the next available meeting for further input and direction.
ATTACHMENTS:
032012 ACE
3/20/2012
MEMORANDUM
TO: Town Council
FROM: ACE Committee
SUBJECT: ACE — Athletics, Culture and Events Independent Funding Initiative
DATE: March 20, 2012
I. BACKGROUND
Six months ago, a concerned group of citizens gathered to explore the creation of an
independent funding mechanism for events and programs in Vail. The gathering grew
from a concern that under the current structure, critical funding for events could, due to
unforeseen or critical needs within the Town, be reduced or even eliminated by a sitting
Town Council.
The group identified the importance of events as a driver of destination visitors and
generator of sales and lodging tax. Indeed, results for Summer 2011 were at record
levels and showed an increase in event attendance, lodging occupancy and sales tax
collected over the summer of 2010 and compared to other mountain resorts measured.
Currently the Vail Town Council allocates approximately $2.1 million out of the general
fund to support athletic, cultural and other special events in the town on a year round
basis. This funding is both for iconic events, which are funded at the Town Council's
discretion to several long- standing key events, and for events where funding is overseen
by the Commission on Special Events.
Due to the challenging economic environment, we identified several potential
mechanisms to not only fund events at the current level, but to actually grow the size of
the fund. Creating a larger fund from which to support events is a goal, because this will
allow the Town to attract and secure new events which drive destination guests and
thereby lodging and sales tax revenue. In past, many such events, such as the USA Pro
Cycling Challenge, have come to the Town outside of the customary funding cycle of the
Town Council and the Commission on Special Events.
II. ACE FUNDING INITIATIVE
The group explored several options to generate event funding, including a Business
Improvement District (BID) and a tax. It was decided that a combination of a sales tax
and lodging tax increase was the best way to create the fund, given that the events
themselves increase visitation to the town and thereby increase revenues from these
two sources.
1
3/20/2012
8 -1 -I
III. MISSION STATEMENT
To create, sustain and ensure a permanent funding source for qualified athletic and
cultural events and programs that build and enhance the Vail community and generate
economic growth and vitality.
IV. PROPOSED STRUCTURE
The tax is modeled after the conference center fund which was approved by the voters
and later voted down; the proposed tax exempts grocery purchases as did the
conference center tax.
1.5% Lodging tax increase
0.5% Sales tax increase
2% combined tax increase
V. WHY NOW?
Generates $2.1 million at current revenues
Generates $2.1 million at current revenues
Generates $4.2 million at current levels
We believe that the timing is right for several key reasons. The CSE, in working with the
VLMDAC, has succeeded in creating events that increase destination guests and sales
tax revenues as demonstrated in the 10% growth year over year in summer tax
revenues within the Town. Citizens and business leaders recognize the positive
economic impact of events in the Town.
Secondly, with the $2.5 billion redevelopment coming to a close, we must focus on
staying ahead of our competition. Many Colorado towns and resorts have passed
similar tax initiatives in the past several years to increase funding for events (see sales
tax comparison, attached). Vail must reassert its leadership position by building on our
successes with events and programs on a 12 month basis.
Thirdly, with the 50 anniversary of Vail just around the corner, the 2015 World
Championships less than three years away, and the idea of an Olympic bid being
considered, it's time for Vail to ensure the future of our year round economy through the
creation of a robust and compelling events calendar. With the total international
visitation on the mountain this year approaching 20 %, we need to ensure that our events
calendar attracts both domestic and international destination guests at a time when our
exposure to these desirable customers will be substantial.
VI. OVERSIGHT AND ADMINISTRATION
The group proposes that the Commission on Special Events be restructured into an
Events Advisory Council, modeled after the VLMDAC. The Events Advisory Council
would oversee the funding and evaluation of events, while the Town Council would
remain the board with final say on all funding allocations of the Events Advisory Council.
The group believes that an excellent example exists in the Denver Scientific and Cultural
Facilities District (SCFD), which for over 20 years has gathered tax revenues in a multi-
2
3/20/2012
8 -1 -2
county area to support a variety of facilities and their operations. While the ACE
initiative does not include a capital component, the SCFD has developed and honed a
three tiered model for the distribution of funds that will serve as a model for ACE. The
tax would also include a sunset clause to give voters an opportunity to voice their
support or non - support of the tax in future.
Criteria for evaluation of events and programs would include ability to secure destination
guests, positive reflection of the Vail brand, attendance, revenue generation, quality,
growth potential, and ability to drive sales tax revenue, and contribution to community
vitality. Events would also be subject to diminishing funding to encourage increasing
sponsor support over time.
VII. NEXT STEPS
We have identified the importance of understanding how the community at large and
voters in particular would support the initiative. To that end we have informally polled
lodging property leaders, event organizers Vail Resorts and others to understand their
concerns. The upcoming Town of Vail Community Survey will include several questions
pertaining to events to assist us in determining what events stand out in the minds of our
constituents. We would like to do a poll of Vail voters to better understand where the
electorate stands on the ACE initiative. Finally, we would formulate ballot language with
the goal of having the ACE initiative on the Eagle County November ballot for Town of
Vail residents.
VIII. ACTION REQUESTED OF TOWN COUNCIL
ACE requests the Town Council appropriate $5,000 to fund a voter poll to gauge support
for the independent funding initiative. Results will be presented to Town Council upon
completion at the next available meeting for further input and direction.
ATTACHMENTS
ACE presentation deck
Sales Tax Analysis
3
3/20/2012
8 -1 -3
ACE
----------------------------------------------------------------------------------------- 0 ------------------------------------------------------------------------------------------
ATHLETICS, CULTURE AND EVENTS
INDEPENDENT FUNDING
INITIATIVE
3/20/2012
8 -1 -4
ACE FUNDING INITIATIVE
-- 0 ----------
MISSION
To create, sustain and ensure
a permanent funding source
for qualified athletic and cultural events and programs
that
build and enhance
the Vail
community
and
generate economic
growth
and
vitality.
0 3/20/2012
8 -1 -5
ACE FUNDING INITIATIVE
-- 0 ----------
WHY ACE? WHY NOW?
Proven success of special events
Vail's Renaissance coming to a close
Eve of significant international exposure
Staying ahead of the competition
Taking a proven formula and working it harder
0
3/20/2012
8 -1 -6
ACE FUNDING INITIATIVE -Tax Comparison
-------------------------------- --------------- ------------------------- -- 00 ------------------------------------------------------------------------------------------------------
Winter
Estes
Beaver
Glenwood
Park
Park
Vail Durango Telluride
Creek
Aspen
Springs Steamboat
Local Sales Tax
5.00%
4.00%
4.00%
3.00% 4.50%
5.35%
2.10%
3.70%
4.75%
County Sales Tax
1.00%
0.80%
1.50%
2.00% 1.00%
1.50%
3.60%
1.00%
1.00%
State Sales Tax
2.90%
2.90%
2.90%
2.90% 2.90%
2.90%
2.90%
2.90%
2.90%
Other Tax (if applicable)
0.40%
1.00%
Total Gen. Sales
Tax
8.90%
7.70% 8.40%
7.90% 8.40%
9.75%
9.00%
8.60%
8.65%
Lodging Tax
2.00%
1.40%
2.00% 2.00%
0,96%
2.00%
2.50%
1.00%
LMD Tax
2.00%
Total Tax
8.90%
9.70% 9.80%
9.90% 10.40% 10.71%
11.00%
11.10%
11.65%
Copper
Crested
Snowmass
Mt.Crested
Breckenridge
Mtn
Boulder Avon
Butte
Village
Butte
Denver
Local Sales Tax
2.50%
0.125%
3.41%
4.00%
4.00%
3.50%
5.00%
3.62%
County Sales Tax
2.875%
2.75%
0.80%
1.50%
1.00%
3.60%
1.00%
State Sales Tax
2.90%
2.90%
2.90%
2.90%
2.90%
2.90%
2.90%
2.90%
Other Tax (if applicable)
1.10%
0.60%
0.4 %(RFrA)
0.60%
1.20%
Total Gen. Sales
Tax
8.
5.775%
8.21%
8.40%
8.50%
10.40%
9.50%
7.72%
Lodging Tax
3.40%
6.00%
4.09%
4.00%
2.40%
7.13%
LMD Tax
4.00%
4.00%
Total Tax
11 .675%
11 -775%
12-30%
12 -40%
12 -50%
12.80%
1 3-50%
1 4.85%
3/20/2012
8 -1 -7
ACE FUNDING INITIATIVE
-- 0 -------------------------------------
WHAT
Tax initiative modeled after the conference center
1 .5% lodging tax = $ 2.i million
.5 %sales tax (excludes groceries) _ $ 2.i million
$4.2million annually at current revenues
Sunset clause
0 3/20/2012
8 -1 -8
ACE FUNDING INITIATIVE
-- 0 -----------------------------------------------
xow
Model after the
Denver Scientific &Cultural Facilities District (SCFD)
Support existing mix and grow targeted events
Three Tiers of Funding
Accountability:
Citizen Representation and Event Oversight
0 3/20/2012
8 -1 -9
ACE FUNDING INITIATIVE
-- 0 ----------
WHEN —NEXT STEPS
TOV community survey
Voter polling
Due diligence for structure of Advisory Council
Community education
TOV question on Eagle County November ballot
0
3/20/2012
8 -1 -10
ACE FUNDING INITIATIVE
-- 0 ----------
REQUEST
ACE respectfully requests an allocation of $5000
to do a Town voter poll
to better understand the electorate's position
on the ACE opportunity.
0 3/20/2012
8 -1 -11
8 -1 -12
2008 Colorado Community Tax Rate Comparison
as of October 31, 2008
Local Sales Tax
County Sales Tax
State Sales Tax
Other Tax if applicable
Total Gen. Sales
Lodging Tax
LMD Tax
Total Tax
Other Tax (if applicable)
National Sales Tax Averag( 9.64%
National Lodging Tax Average = 13.7%
3/20/2012
8 -1 -13
Glenwood
Winter Park
Estes Park
Vail
Durango
Telluride
Beaver Creek
Aspen
Springs
5.00%
4.00%
4.00%
3.00%
4.50%
5.35%
2.10%
3.70%
1.00%
0.80%
1.50%
2.00%
1.00%
1.50%
3.60%
1.00%
2.90%
2.90%
2.90%
2.90%
2.90%
2.90%
2.90%
2.90%
0.40%
1.00%
8.90%
7.70%
8.40%
7.90%
8.40%
9.75%
9.00%
8.60%
2.00%
1.40%
2.00%
2.00%
0.96%
2.00%
2.50%
8.90%
9.70%
9.80%
9.90%
10.40%
10.71%
11.00%
11.10%
5% Activity
Assessment
5.35% General
Assessment,
5%
.96% Lodging
Municipal
Assessment
.6% tax is Rural
Sales
County tax includes
Mrktg is
and 5%
Recreation
1% lodging
Transportation
Tax.1 % of
a .5% Mass Transit
funded by
Assessment
tax funds
Authority. Mrktg
lodging
Tax. Local
2% lodging
on lessons &
summer
funded by 2.5%
goes to
Marketing District
tax (less 2%
rentals- NOT A
marketing,
lodging tax (less
marketing
tax at 1.4% funds
for city &
TAX
split with
20% taken out
plus 3.3%
summer marketing
1.9% for
(assessments
transportation.
for non - profits,
vendor
efforts.
county)
are taxable) -
infrastructure,
collection
County tax
events etc
fee.
includes a .5%
Mass Transit
Tax
National Sales Tax Averag( 9.64%
National Lodging Tax Average = 13.7%
3/20/2012
8 -1 -13
2008 Colorado Community Tax Rate Comparison
as of October 31, 2008
3/20/2012
8 -1 -14
Snowmass
Steamboat
Breckenridge
CopperMtn
Boulder
Avon
Crested Butte
Village
4.75%
2.50%
0.125%
3.41%
4.00%
4.00%
3.50%
1.00%
2.875%
2.75%
0.80%
1.50%
1.00%
3.60%
2.90%
2.90%
2.90%
2.90%
2.90%
2.90%
2.90%
1.10%
0.60%
0.4% RFTA
8.65%
8.275%
5.775%
8.21%
8.40%
8.50%
10.40%
1.00%
3.40%
6.00%
4.09%
4.00%
2.40%
2.00%
4.00%
11.65%
11.675%
11.775%
12.30%
12.40%
12.50%
12.80%
.15% Food Service
County tax
includes a .75%
Local sales tax=
County tax includes a
Mass Transit
tax Rural
2.5% Mrktg &
2% LMD funds air
.75% Mass Transit Tax.
Tax. .125%
Transportation
T r
Special 1
program. Summer
Mrktg is funded by 3.3%
local sales tax
Authority. Year
Generaal l un
Fund.
mrktg funded by
of sales tax, .4% of 1 %
funds Housing
County tax includes a
round mrktg is
2. lodging.
former 3.3%
of the 2.4% lodging tax
Authority. 6% is
.5% Mass Transit Tax
funded 4%
o
Group Sales.
vendor collection
and BOLT tax (Business
a general
to
LMD tax
County tax
fee.
&Occupation License
Resort
($825,000)
includes .5 /o Mass
Tax)
Surcharge
Transit Tax
(lodging, rentals,
retail)
3/20/2012
8 -1 -14
2008 Colorado Community Tax Rate Comparison
as of October 31, 2008
Mt.Crested
Butte
Denver
5.00%
3.62%
1.00%
2.90%
2.90%
0.60%
1.20%
9.50%
7.72%
7.13%
4.00%
13.50%
14.85%
.38% F &B and
4% admission to
Liquor
.6% tax is Rural
Transportation
Authority. Year
round mrktg is
funded by 4%
LIVID tax
($825,000) + 4%
admission tax
($250,000) on
jeep rentals, ski
school, lift
tickets, ski
rentals, concerts
3/20/2012
8 -1 -15
K �
TOWN OF'VA10
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: March 20, 2012
ITEM /TOPIC: The purpose of this worksession meeting is to present information on the
municipal site redevelopment project and get Town Council acceptance of project goals and
design concepts.
PRESENTER(S): George Ruther Will Hentschel, OZ Architecture
ACTION REQUESTED OF COUNCIL: Provide direction on the new municipal office building
programming and affirm the project goals and design concepts.
STAFF RECOMMENDATION: Town staff recommends the Vail Town Council affirms the
project goals and design concepts as proposed and instructs staff and the design architects to
proceed forward with the design development of a +/- 18,000 net square foot office building.
Staff and the design team will continue to refine the programming needs based upon internal
review of the organization's needs and provide regular updates to the Town Council.
ATTACHMENTS:
Town Council Memorandum
3/20/2012
0
TOWN OF VAIL "
TO: Vail Town Council
FROM: George Ruther, Director of Community Development
Stan Zem ler, Town Manager
DATE: March 20, 2012
SUBJECT: Municipal Site Redevelopment Project
I. PURPOSE
Memorandum
The purpose of this meeting is to present information on the municipal site redevelopment
project and get Town Council acceptance of project goals and design concepts. Information to
be presented includes:
• Key points of the project,
• ToV design program,
• Affirm project goals,
• Affirm design concepts,
• Project schedule, and
• Series of next steps for advancing the project forward.
The municipal site redevelopment project is a partnership between the Town of Vail (ToV), the
Vail Valley Medical Center (VVMC), the Steadman Clinic (SC), the Steadman- Philippon
Research Institute (SPRI) and Howard Head Sports Medicine (HH) to construct a new municipal
office building and a new medical office building on the Town's municipal office site in an effort
to sustain and grow Vail's year -round economy.
II. KEY POINTS OF THE PROJECT
• The redevelopment site includes the westernmost 2 /3rds of the Town of Vail municipal
office site. (0.556 acres)
• Two separate buildings (ToV municipal offices and MOB) to be constructed.
• The medical office building (MOB) and the Town offices total approximately 76,551
square feet of gross building space. (MOB 55,551 sq. ft. & TOV 21,000 sq. ft.)
• A +/ -220 space below grade parking garage would be constructed to accommodate the
vehicle parking need.
• Pedestrian bridge over South Frontage Road to provide circulation between MOB and
VVMC.
• Helipad requires relocation at VVMC's expense.
• Mitigation of development impacts is required (i.e., employee housing, traffic impact fee,
art in public places, etc.).
• Development application fees, building permit and plan review fees, and construction
use tax payments are required.
• ToV to receive payment for land cost ($5 million) with a closing in March 2013.
• MOB office space to be owned by SC (46 %) and VVMC (54 %). A portion of the office
space is to be leased back to SPRI and HH.
3/20/2012
9 -1 -I
• The ToV municipal offices are displaced for the duration of the redevelopment project
construction period ( +/- 21 months).
• A total of 50 to 60 employees will be displaced during the construction period.
III. TOWN OF VAIL DESIGN PROGRAM
• Two to Three -story tall building atop a one -story tall parking level podium.
• ToV to include +/- 18,000 net usable square feet.
• Vehicle parking provided in a below grade structure ( +/ -72 spaces per Code)
• Uses include administration, community development, finance, human resources,
information technology, municipal court, police, town council chambers and community
meeting space.
• Police department addition to remain. Existing addition to be integrated into the overal
design.
IV. PROJECT GOALS
A series of project goals have been recommended to provide direction on throughout the course
of the entitlement and construction processes. The recommended goals are:
• Design a new office building for the Vail community that is indicative of the Vail's brand,
spirit & heritage
• Design a new office building for the town of Vail municipal corporation which is highly
functional, user - friendly, flexible & adaptable
• Design an energy efficient, cost effective, building that is representative of the premiere
international mountain resort community
• Design a new building that integrates with the neighboring mob facility and is coordinated
with the existing police department addition and all that carries with it
• Design a building that ensures ease of access to local government through improved
customer service capabilities and more efficient consolidated operations
• Design a building which optimizes workflow, improves the delivery of municipal government
services and includes an increased presence and use of technology
• Deliver a new home for the town's administration, community development, economic
development, finance, human resources, informational technology, municipal court and
police departments
V. DESIGN CONCEPTS
In order to successfully proceed with design development of the new municipal office building
design direction is required. The recommendation for design concepts include:
• Civic Use
• Community's Heritage
• Customer Focus
• Accessible
• Permanence /Strength
• Transparent
• Vail's Brand
• Vail's Spirit
• Inviting/Welcoming
• Flexible /Adaptable
• Worldly /International
• Sophisticated
• Technologically Advanced
• Efficient /Productive
2
3/20/2012
9 -1 -2
• Sustainable Excellence
• Active /Energetic
VI. SCHEDULE
The development schedule milestones and durations are outlined below:
• Execute the memorandum of understanding
Jan.
17, 2012
• Authorization to issue design RFP
• Issue ToV Design RFP
Jan.
20, 2012
Mar.
• Design Development
Feb.
2012 — Mar.
2012
• Final Legal Document Prep. (DA)
Feb.
2012 — Mar.
2012
• ToV Entitlement
Apr.
2012 —July
2012
• Construction Documents (CD's)
Aug.
2012 — Dec.
2012
• Final CDOT Approval
Sept.
2012 —Apr.
2013
• ToV Office Relocation
Apr.
2013 — Jan.
2015
• Construction
May
2013 — Jan.
2015
VII. NEXT STEPS
A series of next steps have been identified for the project. The identified next steps are
intended to ensure the parties adhere to the project schedule. The next steps include:
• Sign memorandum of understanding
Jan.
17,2012(done)
• Authorization to issue design RFP
Jan.
17,2012(done)
• Determine ToV development approach
Mar.
20, 2012 (done)
• Negotiate the Development Agreement
Mar.
2012 — Apr. 2012
• Finalize ToV program design
Mar.
2012 — Apr. 2012
• CDOT Meeting
Apr.
2012
• Execute P &S agreement
Apr.
2012
• PEC worksession
April
9, 2012
VIII. ACTION REQUESTED
The Town Council is being asked to provide direction to the design team on new municipal
office building programming and to affirm the recommended project goals and design concepts.
Does the Vail Town Council affirm the recommended project goals and design concepts
outlined in sections IV and V of this memorandum?
3
3/20/2012
9 -1 -3
��lilliam I Pierce. �"_rchiICCt
I vwn DearduFf. Director of A,rhit,cluI
Kati), He�ln;sa_ Ofl'icc �Linae _I
W6 3-4-UP �L+W -09
PIERCE ARCHITECTS
VAIL, COLORADO
August 1, 2011
TOWN OF VAIL
TOWN HALL
SUMMARY OF PROPOSED FLOOR AREAS (Approximate)
Proposed
Town Manager:
250 sq.ft. (180 sq.ft existing)
Finance Director:
150 sq.ft. (113 sq.ft. existing)
Budget Manager:
150 sq.ft (113 sq.ft. existing)
Support Area for above:
1,200 sq.ft (includes 2 conference spaces)
(1450)
1,750 sq.ft. (1,866 sq.ft. existing)
2( 000)
Human Resources:
1,200 sq.ft. (1,412 sq.ft. existing)
Town Clerk (includes storage):
400 sq.ft. (525 sq.ft. existing)
(450)
Town Attorney:
200 sq.ft. (150 sq.ft. existing)
Community Relations:
350 sq.ft. (330 sq.ft. existing)
Community Information:
125 sq.ft. (90 sq.ft. existing)
Council Chambers:
4000 sq.ft.- 200 persons (1850 sq.ft. existing)
Council Chambers Media Room:
150 sq.ft (use not existing)
Council Break —Out Room:
750 sq.ft. (use not existing, add restroom, kitchen)
Council Member Office:
150 sq.ft. (use not existing)
Viewing Room:
350 sq.ft. (use not existing)
Prefunction:
1200 sq.ft. (550 sq.ft. existing)
(1500)
Municipal Court Offices:
600 sq.ft. (500 sq. ft. existing)
AVilliaui F Pierce_ ;Aichitxt
I tion Dcardull_ 1)irc001 01 Archi[acturC
Kathy I Ic I a. Ottic<. A{,1na_eI
Sales tax:
IT:
Finance:
Community Room:
Community Development:
PIERCE ARCHITECTS
VAIL, COLORADO
250 sq.ft. (185 existing)
650 sq.ft. (545 sq.ft. existing)
800 sq.ft. (750 sq.ft. existing)
1000 sq.ft. (use not existing)
4500 sq.ft. (6,587 sq.ft. existing) (6500)
Flex Space for future uses: 500 sq.ft.
Circulation, Janitorial, Rest Rooms: 2838 sq.ft. (approx. 15 %, separate restrooms for
public /staff, lunch room with kitchen, incl. storage)
(3475)
Total gross floor area
21,763 sq.ft.
(25000)
(INDICATE FLOOR AREA DEVELOPED 6120111)
Total floor area displaced:
16,336 sq,ft.
van
A��,,
K �
TOWN OF VAI!%
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: March 20, 2012
ITEM /TOPIC: Presentation of revised Illustrative Site Plan for Ford Park.
PRESENTER(S): Todd Oppenheimer
ACTION REQUESTED OF COUNCIL: Staff is asking Council to review and confirm the list of
park elements to be included in the Updated Ford Park Management Plan adn the
Development Plan submittals to the PEC.
BACKGROUND: Please see attached Memo
STAFF RECOMMENDATION: Please see attached Memo
ATTACHMENTS:
Town Council Memo
Revised Illustrative Site Plan for Ford Park
3/20/2012
TOWN OF VAIL '
To: Vail Town Council
From: Public Works Department
Date: March 20, 2012
Subject: Presentation of revised Illustrative Site Plan for Ford Park.
Memorandum
I. SUMMARY
Staff will present the revised Illustrative Site Plan for Ford Park which will be included in
the Updated Ford Park Management Plan and subsequent Ford Park Development
Plan submittals to the Planning and Environmental Commission (PEC).
II. BACKGROUND
On March 6, 2012 Staff presented 3 questions to the Council concerning the elements
of Ford Park to be included in the Updated Ford Park Management Plan and Phase 1
Development Plan submittals to the PEC. Council provided specific feed back to each
of the questions. Following is the list of elements to be included in the submittal along
with the revised Ford Park Illustrative Site Plan.
III. FORD PARK MANAGEMENT AND DEVELOPMENT PLAN ELEMENTS
The elements to be included in the Updated Ford Park Management Plan include the
following:
1. Realignment of the athletic fields including fencing, sidewalks and other
amenities
2. Replacement of the athletic fields restroom and concession building
3. Construction of a new maintenance /storage building with restrooms
4. Improvements to the Ford Amphitheater including:
a. Construction of a new partially covered social courtyard
b. Enhancements to the existing restrooms and construction of new
restrooms at the east entry
c. Improved lawn seating
5. Improvements to the park entry points and internal circulation pathways
including:
a. Betty Ford Alpine Gardens entry
3/20/2012
b. Investigation of sound attenuation barriers between the sports fields and
amphitheater
c. Modifications and improvements to the bus drop -off, passenger vehicle
drop -off and parking lot enhancements
d. Improvements to the existing stream walk
6. Improvements to the eastern portion of Betty Ford Way between the east parking
lot and the amphitheater loading dock to allow access by semi's and delivery
trucks
7. A Welcome Center for the Betty Ford Alpine Gardens that includes offices and an
education center
8. A tribute to the Ford family as an iconic feature in the park
9. Expansion of the existing AIPP temporary art program to areas throughout the
park
10. Expansion of the existing restroom /concessions facility
11. Investigation of possible internal park shuttle system to ferry people between the
upper and lower benches
The elements of the Updated Ford Park Management Plan which will also be included
in the Ford Park Phase 1 Development Plan include the following:
1. Realignment of the athletic fields
2. Restroom and concession building
3. New maintenance /storage building with restrooms
4. Improvements to the Ford Amphitheater including:
a. Social courtyard
b. Enhancements to the existing restrooms and construction of new
restrooms
c. Improved lawn seating
5. Improvements to the park entry points and internal circulation pathways
including:
d. Betty Ford Alpine Gardens entry
e. Bus drop -off, passenger vehicle drop -off and parking lot enhancements
6. Improvements to the eastern portion of Betty Ford Way
Construction of Phase 1 park elements is anticipated to begin in late August 2012.
IV. ACTION REQUESTED BY COUNCIL
Staff is asking Council to review and confirm the list of park elements to be included in
the Updated Ford Park Management Plan and the Development Plan submittals to the
PEC.
Town of Vail Page 2
3/20/2012
10- 1 -2
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K �
TOWN OF VAI!%
R_\ImCORT1► Weill [671W_Te]21►1mL\►TiI:1►Ti[d.
MEETING DATE: March 20, 2012
ITEM /TOPIC: Update and Future Collaborative Efforts with RSES
PRESENTER(S): Katherine Lange, Principal RSES
3/20/2012
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TOWN OF VAI!%
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: March 20, 2012
ITEM /TOPIC: Information Updates and Attachments:
1) VEAC 031312 Meeting Minutes
2) Formal recommendation is requested by the Vail Town Council to include a re- appropriation
in the amount of $50,000 in the supplemental budget allocation at their meeting on April 3,
2012 for the purpose of funding an RFP for independent intercept surveys at publicly funded
Vail special events in 2012.The money was originally budgeted in 2012 to fund the USA Pro
Cycling Challenge. This was discussed at the work session on February 21 under matters
from the Mayor and Council. Direction was given to prepare an RFP.
ATTACHMENTS:
VEAC 031312 Mintues
3/20/2012
Vail Economic Advisory Council (VEAC)
March 13, 2012
MEETING NOTES
• VEAC Members Present:
Rayla Kundolf; Rob LeVine; Pam Stenmark; Kim Newbury; Greg Moffet; Laurie Mullen; Matt
Morgan; Kristin Williams (for Chris Jarnot); Michael Kurz; Mia Vlaar; Bob Boselli, Joe McHugh
• Others Present:
Chris Romer; Rich tenBraak; Jim Lamont; Beth Slifer; Paul Wible; Pete Hayda; Robin Litt
• TOV Staff Present:
Town Manager Stan Zemler; Finance Director Judy Camp; Economic Development Manager Kelli
McDonald; Executive Assistant Tammy Nagel
• Restaurant Meeting Recap:
Matt Morgan gave a brief update to the committee members on the first restaurant meeting that
had approximately 20 participants. Vail has a great culinary scene that continues to get better
and the purpose of the restaurant meetings is to get a consensus on a better way to incorporate
dining strategies and to market and highlight the jewel restaurants in town to benefit everyone.
Morgan thought these meetings will also help get more local restaurants to participate in special
events that are culinary driven. The next meeting in on April 2, 2012 from 1:00 pm — 3:00 pm at
Terra Bistro. Morgan hopes more restaurants will get involved to assist with the direction of this
group and to set 2 -5 year goals.
Kurz agreed the town has excellent restaurants and sharing best practices is a great idea.
Permanent Funding for Events:
Mia Vlaar presented a powerpoint to the VEAC members titled ACE (The Athletics, Culture and
Events) Funding Initiative. The initiative outlined a possible way to have special events in the
Town of Vail have a permanent funding source. The initiative is modeled after the Denver
Science and Cultural Facilities District (SCFD) and would be a three tiered funding mechanism to
assist with financial support and growth of existing mix of events. The proposed tax initiative is
similar to the conference center tax, which would be a 1.5% lodging tax and a .5% sales tax that
would exclude groceries and would have a sunset clause. Vlaar stated the next steps are to
include related questions in the upcoming Town of Vail community survey, provide community
education and due diligence for structure of governing /board. Vlaar is hoping to have the ACE
Funding Initiative on the Eagle County November ballot. Vlaar will be presenting the powerpoint
to Vail Town Council on March 20, 2012.
The committee had many concerns and comments regarding the tax initiative. Most members did
not think the initiative would pass if it is on this November's ballot due to the recession the
economy is currently in and with the school district tax increase not passing this last November.
Members expressed concern on the message being sent to the guests and other groups who
already assist with funding events. The lodging community has heard from their previous guests,
who have expressed dislike for the current lodging tax rate. With the tax being applied to lodging,
members also expressed concern regarding the lodging rates and how those rates would be
adjusted for groups. Members asked if other entities, who currently assist with funding special
events, would continue to contribute to those special events?
Though Vlaar explained an advisory board similar to the Vail Local Marketing District Advisory
Council (VLMDAC) would be developed to advise Town Council on the events to receive the
funding, members asked if a special district would need to be developed and what would happen
to the Commission on Special Events (CSE) board?
Vlaar stated that these concerns have been previously talked about and was hoping the polling
would answer some of those questions. Vlaar thanked the committee for their input.
VVP /ECEC Merger:
3/20/2012
12 -1 -I
Chris Romer, with the Vail Valley Partnership, gave a presentation to the committee members on
the merger between VVP and Economic Council of Eagle County. The organization is dedicated
to creating regional economic vitality by sustaining and enhancing the Vail Valley as a tourism
destination and as a place to do business. Romer stated the future efforts of the organization will
focus on four main areas of emphasis: General Economic Development Inquiries and Promotion;
Regional and Local Collaboration and Coordination; Research; and Health and Wellness
Initiative. The General Economic Development Inquiries and Promotion includes providing
information as requested to potential new businesses in the area and providing accessible
economic information through the VVP website. The Regional and Local Collaboration and
Coordination include focused and regular actions designed to bring together elected officials and
private industry representatives throughout the Eagle River Valley. Research will include data
provision, resource networking, meeting support, and facilitation for economic development
activities throughout Eagle County. Health and Wellness Initiative will be created by the VVP and
will focus on medical tourism, health and wellness.
• Town Manager Report:
Zemler reminded the committee members of today's Town of Vail Community Meeting being held
at the Donovan Pavilion at 5:00pm.
• Financial Reports:
The financial reports were provided in the committees' packets.
• Lodging Occupancy Reports:
The Lodging Occupancy reports were provided in the committees' packets.
• Citizen Input:
None
• Other Business:
Kundolf invited the committee members to the Red Sandstone Rocks event which benefits the
Red Sandstone Elementary on April 28 at the Donovan Pavilion.
• Next Meeting:
The next meeting is scheduled for Tuesday, April 10, 2012 at The Antlers.
3/20/2012
12 -1 -2
K �
TOWN OF VAI!%
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: March 20, 2012
ITEM /TOPIC: Matters from Mayor and Council
3/20/2012
K �
TOWN OF'VA10
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: March 20, 2012
ITEM /TOPIC: Executive Session, pursuant to: 1) C.R.S. §24- 6- 402(4)(b) - to receive legal
advice on specific legal questions; Regarding: Taxation of Online Travel Companies; 2) C.R.S.
§24- 6- 402(4)(a)(b)(e) - to discuss the purchase, acquisition, lease, transfer, or sale of property
interests; to receive legal advice on specific legal questions; and to determine positions,
develop a strategy and instruct negotiators, Regarding: Municipal Site redevelopment and
Timber Ridge redevelopment; 3) C.R.S. §24- 6- 402(4)(a)(b)(e) - to discuss the purchase,
acquisition, lease, transfer, or sale of property interests; to receive legal advice on specific
legal questions; and to determine positions, develop a strategy and instruct negotiators, Re:
Discussion concerning negotiations regarding Ever Vail and Timber Ridge.
PRESENTER(S): Matt Mire
3/20/2012