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HomeMy WebLinkAbout2012-04-03 Agenda and Support Documentation Town Council Work SessionVAIL TOWN COUNCIL WORK SESSION AGENDA T 0 WN 0 F A 7L9" VAIL TOWN COUNCIL CHAMBERS 75 S. Frontage Road W. Vail, CO 81657 1:00 P.M., APRIL 3, 2012 NOTE 2 3 Times of items are approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. Public comments on work session item may be solicited by the Town Council. ITEM /TOPIC: DRB /PEC Update (15 min.) PRESENTER(S): Warren Campbell ITEM /TOPIC: Sundial Plaza Renovation Discussion in Lionshead. (15) PRESENTER(S): Gregg Barrie ACTION REQUESTED OF COUNCIL: Staff is requesting feedback from the Council on the project components, budget or schedule. BACKGROUND: Sundial Plaza, located in the heart of Lionshead, is budgeted for a renovation in 2012 using Vail Reinvestment Authority TIF funds. There are two incentives behind the project. One is to provide a recreational /park amenity for the residents and guests of Lionshead. The second is to provide a cost -free, family - oriented activity for day visitors and destination guests similar to amenities provided in Vail Village. While it is unlikely that construction work would occur this year due to other Lionshead construction projects, staff would like to discuss the project with the Council and potentially begin conceptual design work in the near future. STAFF RECOMMENDATION: Staff recommends proceeding through the design process to develop a unique and lasting concept for this prominent location. In addition, staff recommends maintaining the existing budget at least until a design concept has been presented to the Council. If needed, adjustments to the budget can be made at that time based on the desired design elements. ITEM /TOPIC: Vail Valley Partnership /Economic Council of Eagle County Merger Presentation (20 min.) PRESENTER(S): Chris Romer, Vail Valley Partnership ACTION REQUESTED OF COUNCIL: No formal action requested — information only BACKGROUND: The Economic Council of Eagle County (ECEC) is now part of the Vail Valley Partnership (VVP), governed by its Board of Governors. ECEC 4/3/2012 retains its status as a 501©(3) organization. The current Economic Council becomes the Economic Advisory Council and acts in an advisory capacity to the VVP Board of Governors. The ECEC has no employees, but can hire subcontractors through VVP to perform economic functions. VVP staff may also perform economic council functions. VVP assumes fiscal responsibility for ECEC functions. Focus areas include response to information inquiries; regional and local collaboration and coordination; research and a health and wellness initiative. 4. ITEM /TOPIC: Information Update and Attachments: Revenue Highlights - Kathleen Halloran February 2012 Sales Tax - Sally Lorton January 2012 Vail Business Review -Sally Lorton (15 min PRESENTER(S): Various 5. ITEM /TOPIC: Matters from Mayor and Council: Committee Reports (15 min.) 6. ITEM /TOPIC: Executive Session, pursuant to: 1) C. R. S. §24- 6- 402(4)(a)(b) (e) - to discuss the purchase, acquisition, lease, transfer, or sale of property interests; to receive legal advice on specific legal questions; and to determine positions, develop a strategy and instruct negotiators, Regarding: Discussion concerning negotiations regarding Timber Ridge Redevelopment, Ever Vail Development Agreement and Municipal site. (60 min.) PRESENTER(S): Matt Mire 7 . ITEM /TOPIC: Adjournment (3:20 p.m.) NOTE: UPCOMING MEETING START TIMES BELOW (ALL ARE APPROXIMATE DATES AND TIMES AND SUBJECT TO CHANGE) THE NEXT REGULAR VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BEGIN AT APPROXIMATELY 12:30 P.M. (or TBD), TUESDAY, APRIL 17, 2012 IN THE VAIL TOWN COUNCIL CHAMBERS FUTURE AGENDA ITEMS: VRA Meeting - SEPARATE MEETING - 4/17/12 - Resolution No. 1, 2012, 1st Supplemental for VRA 2012 Budget - K. Halloran - 15 min. Ord No. 3, 2nd Reading - 1 st Supplemental to 2012 Budget - K. Halloran - 15 min. - ES - 4/17/12 2012 Slurry Seal Project Contract Award - Chad Salli - 4/17 - 10 min. - ES Frontage Road Widening Contract Award - Chad Salli - 4/17 - 10 min. - ES Council and Eagle County Commissioners joint meeting /Work Session - 5/1/12 at 4:00 pm Presentation of 2012 Community Survey Results - Suzanne S. /Chris Cares - 6/5 -ES -45 min. TBD: Liquor Licensing discussion for TOV buildings and land with TC - Matt Mire- WS - 30 min. - TBD Ford Park Planning - Todd O. /Greg H. - 30 min. - ES - 4/17 - Resolution 4/3/2012 Approval; 6/5 update as needed; and 8/7 contract award VLHA & VLLA vacancy appointments and interviews - WS - 30 min /ES- 5 min - 6/5 - Lorelei Gore Creek Water Quality Update - Bill Carlson - TBD RSES Elementary 5th Grade Government Studies Class Q &A - 30 min. WS (1:00 p.m.) Comcast Discussion - Ron Braden /Matt Mire 60 min. - TBD Parking /Operations Discussion - Greg Hall - 60 min. - 4/17 - WS Outdoor Display Goods - George Ruther - TBD Sara Schleper Recognition - 10 min. - ES - TBD Historic District - TBD Resolution to Support Mark Udall Wilderness Bill - TBD 4/3/2012 K � TOWN OF VAI!% VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: April 3, 2012 ITEM /TOPIC: DRB /PEC Update PRESENTER(S): Warren Campbell ATTACHMENTS: March 21, 2012 DRB Meeting Results March 26, 2012 PEC Meeting Results 4/3/2012 TOWN OF VAIL DESIGN REVIEW BOARD AGENDA PUBLIC MEETING March 21, 2012 Council Chambers 75 South Frontage Road West - Vail, Colorado, 81657 MEMBERS PRESENT MEMBERS ABSENT Pete Dunning Tom DuBois Brian Gillette Rollie Kjesbo Libby Maio PROJECT ORIENTATION SITE VISITS 1. Scorpio Condominiums — 131 West Meadow Drive 2. Red Sandstone Elementary — 551 North Frontage Road West 3. Snow Fox Condos — 1030 Lions Ridge Loop 4. Lopez Residence — 1370 Sandstone Drive 5. 2358 Garmisch Drive LLC — 2358 Garmisch Drive 6. Lion Square Lodge — 660 Lionshead Place 7. Roth Residence — 2865A Aspen Lane 8. Wolff Residence — 2724 Bald Mountain 9. Louthan Residence — 4966 Juniper Lane 10. Reske /Burnie Residence — 5194 Main Gore Drive South 11. Town of Vail Streetscape — Pedestrian Bridge MAIN AGENDA Red Sandstone Elementary School DRB120027 / 5 minutes Final review of a minor exterior alteration (repaint) 551 North Frontage Road West/Lot 8A, Block 2, Vail Potato Patch Applicant: Eagle County School District, represented by Raymond Scott ACTION: Approved MOTION: Maio SECOND: Kjesbo VOTE: 4-0-0 2. Louthan Residence DRB120033 / 10 minutes Final review of changes to approved plans (patio) 4966 Juniper Lane /Lot 8, Block 5, Bighorn 5 th Addition Applicant: Bob and Ann Louthan, represented by Piper Architects ACTION: Tabled to April 4, 2012 MOTION: Maio SECOND: Kjesbo VOTE: 4 -0 -0 3. Lopez Residence DRB120041 / 10 minutes Final review of an addition (bedroom) 1370 Sandstone Drive, Unit 8 (Eiger Chalets) /Lot G -3, Lion's Ridge Filing 2 Applicant: Ivan Lopez, represented by Michael Hazard ACTION: Approved MOTION: Gillette SECOND: Kjesbo VOTE: 3 -1 -0 (Maio opposed) 12:30pm 3:00pm M- M. M Page 1 4/3/2012 4. Scorpio Condominiums DRB120036 / 5 minutes Rachel Final review of minor exterior alteration (repaint) 131 West Meadow Drive /Lot D -1, Vail Village Filing 2 Applicant: Scorpio Condominiums, represented by RG Jacobs ACTION: Approved MOTION: Maio SECOND: Kjesbo VOTE: 4-0-0 5. Roth Residence DRB120040 / 10 minutes Rachel Final review of changes to approved plans (railings) 2865A Aspen Lane /Lot 2, Block 6, Vail Village Filing 11 Applicant: Henry Roth, represented by Mark Smith ACTION: Tabled to April 4, 2012 MOTION: Maio SECOND: Kjesbo VOTE: 4 -0 -0 6. 2358 Garmisch Drive LLC DRB120037 / 15 minutes Bill Final review of new construction (single family residence) 2358 Garmisch Drive /Lot 11, Block G, Vail Das Schone Filing 2 Applicant: 2358 Garmisch Drive LLC, represented by Dave Hilb ACTION: Approved with condition(s) MOTION: Maio SECOND: Kjesbo VOTE: 4 -0 -0 CONDITION(S): 1. The applicant shall replace any trees shown on the landscape plan as saved or moved that do not survive construction on a foot - for -foot basis prior to the issuance of a final certificate of occupancy. 2. The applicant shall terminate all exterior stone veneer at an inside building corner. 7. Wolff Residence DRB12055 / 15 minutes Rachel Final review of an addition (living room, bedroom) 2724 Bald Mountain Road /Lot 28, Block 3, Vail Village Filing 13 Applicant: Larry Wolff, represented by Martin Goldstein ACTION: Approved with condition(s) MOTION: Kjesbo SECOND: Gillette VOTE: 4 -0 -0 CONDITION(S): 1. The applicant shall add a window to the west elevation of the proposed garage expansion, which shall be included on the plan submitted in conjunction with the building permit. 8. Snow Fox Condominiums DRB120042 / 10 minutes Bill Conceptual review of a minor exterior alteration (railings) 1030 Lions Ridge Loop (Snow Fox) /Part of Lot B2, Block B, Lion's Ridge Filing 1 Applicant: Snow Fox Condominium Association, represented by Crossroads Realty ACTION: Conceptual review, no vote 9. Reske /Burnie Residence DRB120049 / 15 minutes Bill Conceptual review of new construction (single family residence) 5194 Main Gore Drive South /Lot 16, Vail Meadows Filing 1 Applicant: Brian Reske ACTION: Conceptual review, no vote 10. Lion Square Lodge South DRB120059 / 10 minutes Bill Final review of changes to approved plans (facade) 660 Lionshead Place /Lot 1, Vail Lionshead Filing 1 Addition 1 Applicant: Lion Square Condominium Association, represented by Melick Associates ACTION: Tabled to April 18, 2012 MOTION: Gillette SECOND: Kjesbo VOTE: 4 -0 -0 4/3/2012 Page 2 I -1 -2 11. Lionshead Welcome Center DRB120031 / 15 minutes Warren Final review of a sign program (building identification & way- finding) 395 East Lionshead Circle /Lot 1, Block 2, Vail Lionshead Filing 1 Applicant: Town of Vail, represented by Greg Hall ACTION: Approved with condition(s) MOTION: Kjesbo SECOND: Gillette VOTE: 4-0-0 CONDITION(S): 1. This approval does not include the proposed vehicular directional sign located at the intersection of East Lionshead Circle and the South Frontage Road West. 12. Town of Vail DRB110592 / 15 minutes Bill Final review of changes to the approved plans (streetscape) West Lionshead Circle Street Right -of -Way Applicant: Town of Vail, represented by Todd Oppenheimer ACTION: Approved with condition(s) MOTION: Kjesbo SECOND: Maio VOTE: 4 -0 -0 CONDITION(S): 1. The applicant shall install stone veneer on both sides of the lower staircase and the adjacent retaining wall. 2. The applicant shall plant shrubs to screen the sides of the lower stair case. STAFF APPROVALS Town of Vail DRB120043 Rachel Final review of minor exterior alteration (trash enclosure) 368 South Frontage Road West/Lot 1, Block 2, Vail Lionshead Filing 1 Applicant: Town of Vail, represented by John Gallegos Allende Residence DRB120044 Bill Final review of a minor exterior alteration (windows) 600 Vail Valley Drive Unit E7 (Northwoods) / Unplatted Applicant: Alenjandro & Marta Allende, represented by Beth Levine Vail Resorts Inc. DRB120046 Warren Final review of minor exterior alteration (reroof) 548 Vail Valley Drive /Tract B, Vail Village Filing 7 Applicant: Vail Resorts Inc., represented by Douglas Workman Plus Five LLC DRB120052 Bill Final review of an addition (deck enclosure) 600 Vail Valley Drive (Northwoods) Unit A -11 / Unplatted Applicant: Plus Five LLC, represented by Patrick Pinnell Vail Racquet Club DRB120054 Bill Final review of minor exterior alteration (exterior lighting) 4695 Racquet Club Drive / Unplatted Vail Racquet Club Owners Association, represented by Steve Loftus The applications and information about the proposals are available for public inspection during regular office hours in the project planner's office, located at the Town of Vail Community Development Department, 75 South Frontage Road. Please call 479 -2138 for information. Sign language interpretation available upon request with 24 hour notification. Please call 479 -2356, Telephone for the Hearing Impaired, for information. 4/3/2012 Page 3 I -1 -; rawN of va PLANNING AND ENVIRONMENTAL COMMISSION March 26, 2012 1:00pm TOWN COUNCIL CHAMBERS / PUBLIC WELCOME 75 S. Frontage Road - Vail, Colorado, 81657 Members Present Michael Kurz Tyler Schmeidman Bill Pierce Henry Pratt Luke Cartin Pam Hopkins Site Visits: 1. Ford Park — 530, 540 & 580 South Frontage Road East 60 minutes 45 minutes An appeal, pursuant to Section 12 -3 -3, Appeals, Vail Town Code, of the zoning administrator's determination that an appeal form submitted by the Vail Gateway Plaza Condominium Association on January 4, 2012, was untimely, and therefore, can not be heard by the Planning and Environmental Commission. This determination was made in accordance with Section 12 -3- 3.3 of the Zoning Regulations of the Town of Vail. The Vail Gateway Plaza Condominiums are located at 12 Vail Road /Lot N, Block 5D, Vail Village Filing 1. Appellant: Vail Gateway Plaza Condominium Association, represented by Lansky, Weigler, and Porter, P.C. Staff: Matt Mire ACTION: Upheld administrator's determination that the appeal was untimely MOTION: Kurz SECOND: Cartin VOTE: 5 -0 -1 (Pierce recused) Commissioner Pierce recused himself as he had performed services for the business which is associated with the appeal. Commissioner Pratt stated to the Commission and the parties which wish to speak that only testimony related to the timing of the appeal will be heard. George Ruther gave a presentation highlighting the history, dates, and regulations regarding the Town's appeal process. He spoke to the September 26, 2011 issuance of the building permit which was not called up or modified by the Commission. An appeal would need to have been submitted by October 17, 2011 in order to comply with the regulations. Matt Mire, referenced the Town Code sections which regulate the appeals process and time frames. He also offered comments on the order in which testimony should be heard including allowing the appellant the final statements. T.J. Voboril, of the Mountain Law Group, representing the Vail Gateway Plaza Condominium Association, went through the appellant's appeal including correspondence from the zoning administrator's determination. Page 1 4/3/2012 Members Absent John Rediker 1 -2 -1 Matt Mire, clarified that Mr. Vobril is representing the appellant and is not an applicant and that George Ruther does not have the authority to alter the deadlines for filing of an appeal. Nancy Adams, representing a property owner in the building, and the messenger for 18 of the 24 property owners within the Vail Gateway Plaza Condominium Association, who would like to have this appeal dropped. She had letters from 18 owners which she wanted to make a part of the record. Ms. Adams also wanted the court order made a part of the record. Included as a part of the record were the governing documents of the HOA discussing the voting procedure. She highlighted several statements of the court testimony and findings. She concluded by asking that the appeal be denied and dismissed. Matt Mire added to the record that there is no Town Code provision requiring notification of the issuance of a building permit. Mr. Voboril stated that he felt that the facts that Ms. Adams had covered were no applicable to the appeal being heard today. He added to the record the December 15, 2011 memorandum from zoning administrator. He believes that the Association should be permitted a hearing on the land use after proper notification. There was no other public comment. Matt Mire stated that all elements presented at the hearing would become a part of the record. He stated the process for the Commission should they want to go into executive session. Commissioner Kurz stated that after hearing the testimony he did not see any process which that had been performed in error and therefore did not see support for the appeal. The Commissioners expressed that their conclusions were as expressed by Commissioner Kurz. Commissioner Pratt stated that it was his understanding that the determination of the land use being in compliance occurred sometime prior to the issuance of the building permit by the staff. George Ruther, stated that staff did make a determination on the land use prior to the submittal of the building permit. Commissioner Pratt wanted to clarify that the December 15, 2011 memorandum from the zoning administrator was not opening the land use back up for discussion /appeal, but was a clarification on the process used to make the determination. Mr. Voboril cited Section 12 -3 -3, Appeals, Vail Town Code, which he believed references the determination and interpretation and it was his opinion that the December 15, 2011 memorandum from the administrator was that determination which they are appealing. Matt Mire responded that the December 15, 2011 memorandum was clearly not the determination of the appropriateness of the land use which had occurred prior to the building permit submittal. 30 minutes 2. A request for a recommendation to the Vail Town Council for amendments to the Ford Park Management Plan, to allow for the construction of various improvements at Ford Park (realignment of athletic fields, new restroom and concession buildings, new covered outdoor terrace, Gerald R. Ford Amphitheater renovations, park entrance improvements, Betty Ford Page 2 4/3/2012 1 -2 -2 Alpine Garden welcome center, streetscape improvements, etc.) located at 530, 540, and 580 South Frontage Road East/Unplatted, and setting forth details in regard thereto. (PEC120006) Applicant: Town of Vail Planner: Bill Gibson ACTION: Tabled to April 9, 2012 MOTION: Kurz SECOND: Cartin VOTE: 6 -0 -0 Tom Braun revisited the comments from the previous hearing through the use of a power point presentation. He went through the adopted goals, objectives, and action steps adopting in the Management Plan. He continued with statements that details have not been worked out for exact locations of building, grading, etc. The purpose of the proposed amendments is to provide the frame work for the future design of elements of the plan. He covered the multiple projects which are contained within the proposed text amendments. Commissioner Kurz stated that nothing that has been presented pose any concerns at this point. Commissioner Pratt stated that the team should look at the path behind the Wren and trying to get rid of the go up to go down situation. He expressed concern about the height of retaining wall on the west side of the ball fields. He added that he believed the location of the Betty Ford building was better suited on the east side of the old school house as minimal access to the creek exists to the east and should be preserved. He suggested that maybe a grand scheme should be to have the tennis center and concessions in a singular building. There are currently parking spaces down near the entry of the amphitheater and the need to eliminate them if we are trying to reduce vehicular penetration into the park. Concerned about the building at the west end of the fields and maybe ball field supplies would be better suited on the east end the park near the dumpster. He concluded by expressing concern about the negative first impression of the building on the west portal entrance. Todd Oppenheimer stated what buildings and materials would go in the building on the west of the ball fields and his belief that the benefits of the proposed building may outweigh a potential negative impact at the west portal associated with the proposed building. Commissioner Cartin asked if a better connection could be made between the play ground and the open grass area. He asked what type of separation would be put in place between the Betty Ford garden and the eastern end of the ball fields. A fence, berm, trees, etc.? Todd Oppenheimer describer how the separation would change along the extent of the shared boundaries and include all the elements listed by Commissioner Cartin.. Commissioner Cartin believes that the preservation zone is a good intent, however, there are proposed changes to the east path width which is contradictory to preservation. Why is Betty Ford Way plowed in the winter? Todd Oppenheimer explained that it was for the winter visitors and emergency vehicle access. Commissioner Cartin stated that there should be a goal of combining uses and needs into as few structures as possible. He believes additional work is needed on the loading and delivery and the east side which will push towards the creek with retaining walls. The use of the east driveway /pathway for loading and delivery may have significant negative impacts. Commissioner Hopkins asked if the intent was to use the flat grass area for weddings and events wouldn't that generate additional trucks entering the area with tents and food. Page 3 4/3/2072 1 -2 -3 Todd Oppenheimer elaborated on the types of trucks and which ones would drive through and those that would turn around. Pedro Campos, of Zehren and Associates, spoke to the proposed improvements to the amphitheater. The goal is to not loose any capacity for guests. Commissioner Pierce spoke to the need to locate entry features closer to Vail Valley Drive so people could identify the entrances to the park. Believes it is important to think through the alpine garden building and its relationship to the other structures. There is a need to address the path behind the Wren and Apollo Park to average the grade out for pedestrians. Jim Lamont, representing the Vail Homeowners Association, added his support to the idea of how to improve the path behind the Wren and he thought the idea of putting the alpine garden building to the east of the existing school building was interesting as well. He spoke to a letter sent several years ago by the Association which addressed several of the improvements being currently proposed. One item he believes that has not been addressed was a concept of a reverse flow round -about on the South Frontage Road to help with traffic on that road is needed just as Ever Vail has been required to include them. He spoke to the possibility of a vehicular bridge from Vail Valley Drive back to the South Frontage Road. 5 minutes 3. A request for the review of amendments to a conditional use permit, pursuant to Section 12 -16- 10, Amendment Procedures, Vail Town Code, to allow for the construction of various improvements at Ford Park (realignment of athletic fields, new restroom and concession buildings, new covered outdoor terrace, Gerald R. Ford Amphitheater renovations, park entrance improvements, Betty Ford Alpine Garden welcome center, streetscape improvements, etc.) located at 530, 540, and 580 South Frontage Road East/Unplatted, and setting forth details in regard thereto. (PEC120003) Applicant: Town of Vail Planner: Bill Gibson ACTION: Tabled to April 9, 2012 MOTION: Kurz SECOND: Cartin VOTE: 6 -0 -0 5 minutes 4. A request for a final recommendation to the Vail Town Council for prescribed regulations amendments to Title 12, Zoning Regulations and Title 14, Development Standards, Vail Town Code, pursuant to Section 12 -3 -7, Amendment, Vail Town Code, to provide regulations that will implement sustainable building and planning standards, and setting forth details in regard thereto. (PEC090028) Applicant: Town of Vail Planner: Rachel Dimond/ Kristen Bertuglia ACTION: Tabled to April 9, 2012 MOTION: Kurz SECOND: Cartin VOTE: 6 -0 -0 5. Approval of March 12, 2012 minutes MOTION: Kurz SECOND: Cartin VOTE: 5 -0 -1 (Pratt abstained) 6. Information Update Commissioner Schneidman was thanked for his years of service. 7. Adjournment MOTION: Kurz SECOND: Cartin VOTE: 6 -0 -0 Page 4 4/3/2012 1 -2 -4 The applications and information about the proposals are available for public inspection during regular office hours at the Town of Vail Community Development Department, 75 South Frontage Road. The public is invited to attend the project orientation and the site visits that precede the public hearing in the Town of Vail Community Development Department. Please call (970) 479 -2138 for additional information. Sign language interpretation is available upon request with 24 -hour notification. Please call (970) 479 -2356, Telephone for the Hearing Impaired, for information. Community Development Department Published March 23, 2012, in the Vail Daily. Page 5 4/3/2012 1 -2 -5 K � TOWN OF VAI!% VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: April 3, 2012 ITEM /TOPIC: Sundial Plaza Renovation Discussion in Lionshead. PRESENTER(S): Gregg Barrie ACTION REQUESTED OF COUNCIL: Staff is requesting feedback from the Council on the project components, budget or schedule. BACKGROUND: Sundial Plaza, located in the heart of Lionshead, is budgeted for a renovation in 2012 using Vail Reinvestment Authority TIF funds. There are two incentives behind the project. One is to provide a recreational /park amenity for the residents and guests of Lionshead. The second is to provide a cost -free, family- oriented activity for day visitors and destination guests similar to amenities provided in Vail Village. While it is unlikely that construction work would occur this year due to other Lionshead construction projects, staff would like to discuss the project with the Council and potentially begin conceptual design work in the near future. STAFF RECOMMENDATION: Staff recommends proceeding through the design process to develop a unique and lasting concept for this prominent location. In addition, staff recommends maintaining the existing budget at least until a design concept has been presented to the Council. If needed, adjustments to the budget can be made at that time based on the desired design elements. ATTACHMENTS: Sundial Plaza Memo 4/3/2012 0 TOWN OF VAIL � From: Department of Public Works Date: April 3, 2012 Subject: Lionshead /Sundial Plaza Park and Playground I. BACKGROUND Memorandum In February of 2012, staff provided the Town Council with a memorandum outlining the renovation of Sundial Plaza in Lionshead. The project budget of $850,000 is currently included in the 2012 Budget, using Vail Reinvestment Authority TIF funds. As discussed in the February memo, there are two incentives behind the project. One is to provide a recreational /park amenity for the residents and guests of the Lionshead neighborhood. The second is to provide a cost -free, family oriented activity for day visitors and destination guests similar to the Children's Fountain or Pirateship Park in Vail Village. This memorandum focuses on the project budget and outlines potential amenities for the plaza renovation. II. PROJECT COMPONENTS The budget for the Sundial Plaza project is based on providing several components: A. Reconstruct the Existing Stairway The stairway that connects Lionshead to First Chair, Westwind, Landmark and the pedestrian overpass is in need of reconstruction. As part of the work, public works proposes to install snowmelt to the stairs /walkway to reduce daily maintenance requirements and liability concerns. The areas to the north and south of these stairs were heated during the construction of the First Chair and Arrabelle projects. In addition, a minor realignment of the steps could increase available park /green space in the plaza area. B. Children's Play Feature The Lionshead neighborhood provides many of the recreational amenities typically found in a Vail neighborhood park. These include an open turf area near the gondola, the Gore Valley Trail recreation path, nature trails on the south side of Gore Creek, the skateboard park on the Lionshead Parking Structure, Arrabelle ice rink, gondola activities and others. 4/3/2012 2 -1 -1 However, Lionshead is in need of a cost -free children's activity. The addition of play elements in Sundial Plaza would fill that need. In addition, it may be possible to provide play elements and surfacing that could be used year- round, generating activity in the area through the ski season. C. Water Element The Children's Fountain in Vail Village is a destination activity for locals and guests alike. Sundial Plaza has the potential to provide a "pop -jet" or other simple fountain that could be incorporated into the design along with children's play elements. For the winter months, the fountain space can be designed for other purposes such as a fire feature, a seating area or as a potential temporary art location. D. Park /Green Space The existing green space and vegetation provided by Sundial Plaza is an important element in Lionshead. Any proposed design would include green space. E. Other The renovation of the park will require other work including demolition, possible changes to existing retaining walls, addressing utility conflicts, installation of irrigation and /or adjustments to the existing snowmelt system along the park /plaza interface. Estimated costs have been included in the budget. III. PROJECT CONCEPT DEVELOPMENT As with other recent park /play area renovations, staff proposes to include an artist as part of the design team to help develop a unique and enduring design concept. This approach has been very successful on recent projects, resulting in playgrounds that excite our guests and draw return visits from miles around. Staff is currently working with the Art in Public Places board to choose an artist for this project. IV. BUDGET OUTLINE Stairway Work $ 70,000 Site Work /Walls /Landscaping /Utilities $ 320,000 Children's Play Elements /Surfacing $ 185,000 Water Feature /Pop Jet Fountain $ 110,000 Design /Engineering $ 75,000 Contingency (12 %) $ 90,000 Project Budget Estimate $ 850,000 The project budget is consistent with recent streetscape costs on a per square foot basis. The estimate for play elements /surfacing is approximately 2/3 of recent play area projects but include a higher - priced surfacing for possible year -round use. Design /engineering costs are based on a proposal specific to this project. Town of Vail Page 2 4/3/2012 2 -1 -2 V. RECOMMENDED PROJECT SCHEDULE With the upcoming projects at the East Lionshead Bus Stop and Concert Hall Plaza this summer, it is recommended that any construction in Sundial Plaza occur after the completion of those projects. Apr -July Concept design development July Present concepts to Town Council for approval Aug -Nov Complete design work, proceed thru Design Review Process Dec -Jan Contract Documents Spring 2013 Park construction work VI. STAFF RECOMMENDATION There are recreational opportunities within walking distance of Lionshead that provide amenities that would be included in a public park. The significant missing element is an easy, cost -free activity similar in value to the Children's Fountain, Founder's Plaza or Pirateship Park. The renovation of Sundial Plaza can provide that element for neighbors and guests. Staff recommends proceeding through the design process to develop a unique and lasting concept for this prominent location. In addition, staff recommends maintaining the existing budget at least until the design concept has been presented to the Council. If needed, adjustments to the budget can be made at that time based on the desired design elements. VII. ACTION REQUESTED BY COUNCIL Provide input on the project components, budget or schedule. Updates will be provided to the Council as the concept is developed. Town of Vail Page 3 4/3/2012 2 -1 -3 Sundial Plaza Renovation 4/3/2012 TOWN OF VA!F 2 -1 -4 Sundial Plaza Renovation Gregg Barrie Landscape Architect Office: 1.9 70.4 79.233 7 Mobile: 1.9 70.390.3286 barrie(cb- vai gov. com Town of Vail I Department of Public Works 1 4/3/12 4/3/2012 K 2 -1 -5 Sundial Plaza Renovation EXISTING PLAZA Town of Vail I Public Works 1 4/3/12 4/3/2012 2 -1 -6 Sundial Plaza Renovation EXISTING PLAZA Town of Vail I Public Works 1 4/3/12 4/3/2012 2 -1 -7 Sundial Plaza Renovation EXISTING PLAZA M JW T,...,- --C %/-;I I n..t,1; %AI --I,- I n /? /1 -) 4/3/2012 2 -1 -8 Sundial Plaza Renovation EXISTING PLAZA Town of Vail I Public Works 1 4/3/12 4/3/2012 2 -1 -9 Sundial Plaza Renovation Town of Vail I Public Works 1 4/3/12 4/3/2012 2 -1 -10 Sundial Plaza Renovation Town of Vail I Public Works 1 4/3/12 4/3/2012 2 -1 -11 Sundial Plaza Renovation Town of Vail I Public Works 1 4/3/12 4/3/2012 2 -1 -12 Sundial Plaza Renovation EXISTING PLAZA Town of Vail I Public Works 1 4/3/12 4/3/2012 0111 2 -1 -13 Sundial Plaza Renovation Town of Vail I Public Works 1 4/3/12 4/3/2012 11 2 -1 -14 - -° WESTWIND 4 qA �! Norm 88 '� ;- —= ;err, ►r co w� z y z I ~}== SEATING CHILDREN'S ° v • PLAY AREA o � GREEN SPACE � a o LANDMARK "POP- JET "TYPE \ FOUNTAIN F tn F- a o o 0 0 0 I LIFTHOUSE 1 "= 40' s Town of Vail I Public Works 1 4/3/12 4/3/2012 11 2 -1 -14 Sundial Plaza Renovation Town of Vail I Public Works 1 4/3/12 4/3/2012 12 2 -1 -15 Sundial Plaza Renovation Town of Vail I Public Works 1 4/3/12 4/3/2012 13 2 -1 -16 Sundial Plaza Renovation Town of Vail I Public Works 1 4/3/12 4/3/2012 FEA! 2 -1 -17 PROJECT BUDGET Project Estimate Stairway Work $ 70,000 Site Work /Walls /Landscaping /Utilities $ 320,000 Children's Play Elements /Surfacing $ 185,000 ater Feature /Pop Jet Fountain $ 110,000 Design /Engineering $ 75,000 Contingency (12 %) $ 90,000 Project Budget Estimate $ 850,000 iji1 j:)t dw i 1 Al r ' "0 ' 1 K � TOWN OF VAI!% VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: April 3, 2012 ITEM /TOPIC: Vail Valley Partnership /Economic Council of Eagle County Merger Presentation PRESENTER(S): Chris Romer, Vail Valley Partnership ACTION REQUESTED OF COUNCIL: No formal action requested — information only BACKGROUND: The Economic Council of Eagle County (ECEC) is now part of the Vail Valley Partnership (VVP), governed by its Board of Governors. ECEC retains its status as a 501©(3) organization. The current Economic Council becomes the Economic Advisory Council and acts in an advisory capacity to the VVP Board of Governors. The ECEC has no employees, but can hire subcontractors through VVP to perform economic functions. VVP staff may also perform economic council functions. VVP assumes fiscal responsibility for ECEC functions. Focus areas include response to information inquiries; regional and local collaboration and coordination; research and a health and wellness initiative. ATTACHMENTS: VVP Economic Council Mayor Manager 4/3/2012 Vail Valley Partnership The Vail Valley Partnership (WP) is the leading resource and advocate for business and tourism in the Vail Valley. With over 700 members from Denver to Glenwood Springs, the VVP represents a broad range of enterprises and non - profit organizations. Vail Valley Partnership Mission: The Vail Valley Partnership (WP) is a regional leader in sustaining & enhancing the Vail Valley as a tourism destination and as a place to do business by contributing to the identity and economic well -being of the Eagle River Valley. The VVP takes a leadership role to bring groups, meetings, events and leisure visitors to the Vail Valley for the economic benefit of the the community and our member businesses. _ - Board of Governors Beth Slifer, Slifer Design Brian Nolan, Vail /Beaver Creek Chophouse Ceil Folz, Vail Valley Foundation Glenn Davis, Alpine Bank Jim Wear, Sherman & Howard, LLC Johannes Faessler, Sonnenalp Resort of Vail John Shipp, Dusty Boot Doug Lovell, Vail Resorts, Inc. Hans Willimann, Four Seasons Resort Vail Laurie Mullen, West Vail Liquor Mart Mike Brumbaugh, Venture Sports Tim Baker, Beaver Creek Resort Company hner, Vail Valley M edical Center 3'amle Vast valnu ff PRprnLI i5HIP /f)IMEaul(I imunall af 4/3/2012 The Chamber 6 Tourism Bureau County 3-1-4 Economic Council of Eagle County Governance and Organization 1. The ECEC becomes part of the VVP, governed by its Board of Governors. 2. The ECEC retains its status as a 501(c)(3) organization. 3. The current Economic Council Board becomes the Economic Advisory Council. It acts in an advisory capacity to the VVP Board of Governors. 4. The Economic Council has no employees, but can hire subcontractors (through VVP) to perform ECEC functions. VVP Staff may also perform Economic Council functions. 5. VVP assumes fiscal responsibility for ECEC functions. AMW Economic Development Responsibilities General Economic Development Inquiries and Promotions. This includes providing information as requested to potential new businesses in the area, and providing accessible economic development information through the VVP website. Examples include: 1. Eagle County Economic Development Plan 2. Direct inquiries from new businesses 3. Direct inquires from developers Regional &Local Collaboration Regional and Local Collaboration and Coordination This umbrella area includes focused and regular actions designed to bring together elected officials and private industry representatives from all areas in the Eagle River Valley. Examples include: 1. Vail Valley Merchant Alliance 2. Vail Valley Sports & Event Coalition 3. Vail Valley Volunteer Connection 4. Non - Profit Network 5. Economic Advisory Council (new) Regional &Local Collaboration Economic Advisory Council The Economic Advisory Council is a new group, designed to build on the historical efforts of the Economic Council of Eagle County to bridge the public & private sectors throughout the valley. The Economic Advisory Council will be a voluntary board consisting of town officials, non - profit leaders, industry association representatives and other leaders in the economic development field throughout Eagle County. Meetings to be determined based on stakeholder feedback. Research Research Research activities will include current research performed through the Economic Council, as well as new research activities designed through review of best practices in peer communities and /or research requested by public or private entities associated with the Vail Valley Partnership /Economic Council of Eagle County. This area also includes data provision, resource networking, meeting support, and facilitation for economic development activities throughout Eagle County. Research Economic Research Center The Economic Research Center (hosted at VailValleyPartnership.com) is the home to a variety of research including: • Economic Indicators • Demographics • Labor Force • Housing Reports • Tourism Research • Links to other local & regional research efforts Health &Wellness Initiative Health and Wellness Initiative (new) This new initiative will be created by the VVP and will focus on medical tourism, health and wellness. This initiative is aligned with the Eagle County Economic Development Plan. Health &Wellness Initiative Vail Valley Health & Wellness Initiative Mission To develop a special, dedicated effort led by the Vail Valley Partnership and in conjunction with various municipalities & other stakeholders within Eagle County to brand the Vail Valley as the preferred location for medical tourism & Continuing Medical Education groups & meetings resulting in increased use of current infrastructure and short term economic growth via increasing tourism. Health &Wellness Initiative Vail Valley Health & Wellness Initiative Objectives 1.1-ead economic development & economic growth in Eagle County via medical tourism, specifically via continuing medical education programs and groups /meetings 1.Establish regional cooperation amongst all stakeholder groups 2.Increasingly connect health & wellness industry leaders to the Vail Valley resulting in increased economic vitality 3.Provide local educational services and programming for the business community via business forums, newsletters and public relations efforts Sports &Event Coalition 2010 VVP Recruited Events •RMUSSSA Softball Series -Firefighter Combat Challenge •IronKids Avon -Vail Soul Music Festival 2011 VVP Recruited Events -Snowball Music Festival •WECMRD Lacrosse Jam •Pilates Teacher Training Summit -USA Judo President's Cup 2011 Events, continued • Ruckheads Tour Club — Scotland Rugby team • Vail Firefighter Combat Challenge • Ride the Rockies • Jeff Galloway Running Retreat • Diva Half Marathon • Vail Soul Music Festival •IronKids Avon -Tough Mudder Beaver Creek Sports &Event Coalition 2012 VVP Recruited Events • Snowball Music Festival • Tough Mudder Beaver Creek • Ragnar Relay series • Avon Beer & Wine Festival • CU Football Training Camp • Vail Soul Music Fest • Gran Fondo Vail • Rock Mountain USSA Labor Day Softball Tournament • The Gathering — Season of Song • Tour of Vail Sports &Event Coalition Economic Impact 2011 RESULTS ■ Over 22,500 event participants ■ $450,000 direct lodging revenue generated (trackable) 2012 ESTIMATED /ON- THE -BOOKS ■ Over 35,000 event participants National Association of Sports Commissions research shows average event spending of $805 ■ 2011 Eagle County Economic Impact Generated via VVP Sports & Events efforts: $18,112,500 ■ 2012 Estimated Economic Impact Generated via VVP Sports & Event efforts: $2831753000 �ryII VastValnu[J FEanle �i��� PRX77fiEli unall at 4/3/2012 The Chamber 6 Tourism Bureau ///III CQ1 my 3- 1- 17 K � TOWN OF VAI!% VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: April 3, 2012 ITEM /TOPIC: Information Update and Attachments: Revenue Highlights - Kathleen Halloran February 2012 Sales Tax - Sally Lorton January 2012 Vail Business Review - Sally Lorton PRESENTER(S): Various ATTACHMENTS: Revenue Highlights 032312 2012 February Sales Tax January 2012 VBR 4/3/2012 TOWN OF VAIL REVENUE HIGHLIGHTS March 28, 2012 Sales Tax Upon receipt of all sales tax returns, February collections are estimated to be $2,981,195 up 6.4% from last year and 12.8% up compared to budget. Inflation as measured by the consumer price index was up 2.9% for February. Real Estate Transfer Tax (RETT) RETT collections through March 28 total $1,003,917 down 6.0% from this time last year. Of current collections, approximately 26% is from major redevelopment projects including Arrabelle, Four Seasons, Landmark, Manor Vail, Mountain View, Ritz Carlton Residences, Solaris, and The Sebastian. Collections not related to major redevelopment projects currently total $863,309, up 33% from prior year. Parking Revenue 2012 Revenue: Pass sales through March 23 total $134,535 down 23% from 2011. Daily sales from the parking structures total approximately $1.9 million, down 19.6% from 2011, however the 2012 sales are only as of March 23, not the full month. Season to date: Pass sales from November through March 23 total $647,393 down 14.3% from prior winter season (prior winter includes the full month of March). Daily sales from the parking structures total approximately $2.4 million, down 25.3% from the prior winter season (again, the 2012 sales are only as of March 23, not the full month). -1- 4/3/2012 4 -1 -I MEMORANDUM March 27, 2012 To: Vail Town Council Stan Zemler Pam Brandmeyer Judy Camp From: Sally Lorton Re: February Sales Tax I estimate Vail will collect another $118,000 in February sales tax to bring February collections to $2,981,195. If so, we will be up 12.8% or $338,613 from budget and up 6.4% or $178,059 from February 2011. The ski season (November — February) would be up 5.6% or $520,332. Lift tax for February is up 6.7% or $51,813 from February 2011, the winter so far is down 1.1 % or $24,310. 4/3/2012 4 -2 -1 Month 2001 2002 2003 2004 2005 2006 Town of Vail Sales Tax Worksheet 3/27/2012 2007 2008 2009 2010 2011 Budget % Change % Change 2012 Budget from from Collections Variance 2011 Budget January 2,210,547 2,073,481 1,997,091 2,225,841 2,275,967 2,597,985 2,783,306 2,976,655 2,619,673 2,564,383 2,795,688 2,638,753 2,789,724 150,971 -0.21% 5.72% February 2,366,321 2,281,833 2,111,163 2,362,825 2,429,377 2,527,130 2,718,643 3,071,615 2,588,889 2,577,360 2,803,136 2,642,582 2,863,195 220,613 2.14% 8.35% Total 4,576,868 4,355,314 4,108,254 4,588,666 4,705,344 5,125,115 5,501,949 6,048,270 5,208,562 5,141,743 5,598,824 5,281,335 5,652,919 371,584 0.97% 7.04% March 2,568,871 2,699,664 2,372,942 2,344,178 2,785,101 2,852,954 2,986,446 3,327,304 2,504,567 2,685,004 3,143,418 2,812,953 April 1,043,431 870,875 871,468 992,157 915,554 1,280,324 1,330,740 1,098,918 1,235,941 1,156,934 1,191,690 1,155,059 May 448,234 414,248 428,919 411,595 458,770 449,283 545,874 622,103 516,150 421,925 473,292 495,374 June 751,439 657,707 742,755 732,113 834,913 805,362 953,017 918,061 717,233 873,765 895,951 836,979 July 1,157,867 1,044,966 1,075,532 1,128,514 1,166,183 1,255,243 1,265, 781 1,397,842 1,121,860 1,228, 767 1,481,329 1,247,506 August 1,124,275 1,084,318 1,029,446 994,445 993,985 1,055,614 1,162,746 1,349,795 1,068,391 1,147,352 1,310,471 1,159,569 September 747,766 713,574 679,208 757,033 795,807 832,549 908,318 834,569 753,754 761,425 889,945 796,436 October 486,570 484,425 508,092 532,537 566,173 614,396 688,519 662,767 581,033 594,362 623,420 604,744 November 571,783 642,293 591,269 623,646 713,117 799,582 747,877 719,109 651,873 701,075 788,430 692,684 December 1,933,940 2,139,417 2,171,098 2,362,095 2,549,032 2,771,258 2,821,871 2,652,628 2,553,974 2,963,763 3,184,645 2,717,361 Total 15,411,044 15,106,801 14,578,983 15,466,979 16,483,979 17,841,680 18,913,138 19,631,366 16,913,338 17,676,115 19,581,415 17,800,000 5,652,919 371,584 4/3/2012 4 -2 -2 TOWN OF VAIL JANUARY 2012 VAIL BUSINESS REVIEW March 28, 2012 Overall January sales tax decreased .2% with Retail decreasing 4.5 %, Lodging increased 3.6 %, Food and Beverage increased 2.7% and Utilities /Other (which is mainly utilities but also includes taxable services and rentals) decreased 7.9 %. This report does not include returns from quarterly remitters for 2012. The Out of Town category continues to be greatly affected by construction, interior design firms and furniture stores delivering in to Vail. Excluding the Out of Town category sales tax for the month of January was up .6 %. Town of Vail sales tax forms, the Vail Business Review and the sales tax worksheet are available on the internet at www.vailgov.com. You can subscribe to have the Vail Business Review and the sales tax worksheet e- mailed to you automatically from www.vailgov.com Please remember when reading the Vail Business Review that it is produced from sales tax collections, as opposed to actual gross sales. If you have any questions or comments please feel free to call me at (970) 479 -2125 or Judy Camp at (970) 479 -2119. Sincerely, Sally Lorton Sales Tax Administrator 4/3/2012 4 -3 -1 January 2012 Sales Tax VA/L VILLAGE January January January 2011 2012 % Retail Lodging Food & Beverage Other Total L#U! MUL IUI15 399,980 458,015 425,919 14,890 1,298,804 LWXOJ1r -1914 Lei 1&+�gnIC11Lr., 386,925 -3.3% 490,029 7.0% 443,751 4.2% 12,600 -15.4% 1,333,305 2.7% LIONSHEAD January January January 2011 2012 % Retail Lodging Food & Beverage Other Total L#U11MAIVII, 212,791 372,240 131,877 5,401 722,309 1#U!!U :LIV11, %,IId11LJ. C 194,746 -8.5% 381,116 2.4% 127,548 -3.3% 3,750 -30.6% 707,160 -2.1% 4/3/2012 4 -3 -2 January 2012 Sales Tax CASCADE VILLAGE /EAST VAII /SANDSTONE /WEST VAIL January 2011 A Retail Lodging Food & Beverage Other Total January 2012 A January A lryl it: cLIUIIb 199,069 171,203 livl it: cLlvn, %,IIdil e 194,419 -2.3% 168,918 -1.3% 69,201 72,893 5.3% 4,568 3,715 - 18.7% 444,041 439,945 -0.9% OUT OF TOWN January January January 2011 2012 % Retail Lodging Food & Beverage Utilities & Other Total �.vllec><IVns 45,068 48,426 1,594 231,184 326,272 �.vllec><IVns Change 42,033 -6.7% 47,577 -1.8% 1,576 215,632 -1.1% -6.7% -6.0% 4/3/2012 4 -3 -3 January 2012 Sales Tax TOTAL 4/3/2012 4 -3 -4 January January January 2011 2012 % Collections Collections Change Retail 856,908 818,123 -4.5% Lodging 1,049,884 1,087,640 3.6% Food & Beverage 628,591 645,768 2.7% Utilities & 256,043 235,697 -7.9% Other Total 2,791,426 2,787,228 -0.2% 4/3/2012 4 -3 -4 RETAIL SUMMARY 4/3/2012 4 -3 -5 January 2011 Collections January 2012 Collections January % Change FOOD 139,219 137,074 -1.5% LIQUOR 52,084 54,174 4.0% APPAREL 102,292 108,612 6.2% SPORT 438,150 395,260 -9.8% JEWELRY 24,064 23,297 -3.2% GIFT 11,721 9,010 - 23.1% GALLERY 5,422 5,442 .4% OTHER 83,440 84,737 1.6% HOME 516 517 .2% OCCUPATION TOTAL 856,908 818,123 -4.5% 4/3/2012 4 -3 -5 K � TOWN OF VAI!% VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: April 3, 2012 ITEM /TOPIC: Matters from Mayor and Council: Committee Reports 4/3/2012 K � TOWN OF'VA10 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: April 3, 2012 ITEM /TOPIC: Executive Session, pursuant to: 1) C.R.S. §24- 6- 402(4)(a)(b)(e) - to discuss the purchase, acquisition, lease, transfer, or sale of property interests; to receive legal advice on specific legal questions; and to determine positions, develop a strategy and instruct negotiators, Regarding: Discussion concerning negotiations regarding Timber Ridge Redevelopment, Ever Vail Development Agreement and Municipal site. PRESENTER(S): Matt Mire 4/3/2012