HomeMy WebLinkAbout2012-04-17 Agenda and Support Documentation Town Council Work SessionVAIL TOWN COUNCIL
WORK SESSION AGENDA
VAIL TOWN COUNCIL CHAMBERS
75 S. Frontage Road W.
Vail, CO 81657
10:15 A.M., APRIL 17, 2012
NOTE: Times of items are approximate, subject to change, and cannot be relied
upon to determine at what time Council will consider an item.
Public comments on work session item may be solicited by the Town
Council.
1.
ITEM/TOPIC: Update on the Municipal Site Redevelopment Project. The
purpose of this meeting is to present information on the following items:
• ToV design program,
• Surplus office space options,
• Sustainability design options,
• GC request for proposals process,
• Project schedule, and
Next steps
(120 minutes)
PRESENTER(S): George Ruther
ACTION REQUESTED OF COUNCIL: The design team is requesting input and
direction on the following items:
Development of +/- 5,000 sq. ft. of surplus office space
Direction on sustainable and energy efficiency design
Town Council direction on these two time sensitive items is needed to advance the
project design and continue progress in the development review process.
BACKGROUND: Progress is continuing on the design phase of the new
municipal office building for the Town of Vail. To date, the design team has be
focusing their efforts on site access, the design and layout of the shared parking
structure, site planning considerations and the municipal office design program.
4/17/2012
On April 9th, the design team presented information on the proposed project at a
joint meeting of the PEC and DRB. Following design direction from the Vail Town
Council, the design team will return to the PEC on April 23rd with follow up
information on questions raised at the previous meeting and additional information
on the proposed project.
2. ITEM/TOPIC: Council Lunch Break (30 min. )
3.
ITEM/TOPIC:
Parking Master Plan Policy Discussion (60 min)
PRESENTER(S): Greg Hall Stan Zemler
ACTION REQUESTED OF COUNCIL: Provide direction on Master Plan Policy
Assumptions
BACKGROUND: The direction is necessary to provide direction in order to
develop a Parking Master Plan. See attached memo.
STAFF RECOMMENDATION: Provide direction to the Staff
4.
ITEM/TOPIC: DRB/PEC Update (15 min.)
PRESENTER(S): Warren Campbell
5.
ITEM/TOPIC: Information Update and Attachments:
1) April, 2012 VEAC Minutes;
2) January, 2012 All Store Same Store Sales;
3) Forest Service Site update. (15 min. )
PRESENTER(S): Various
6. ITEM/TOPIC: Matters for Mayor and Council (15 min.)
7.
ITEM/TOPIC: Executive Session, pursuant to: 1) C.R.S. §24-6-402(4)(a)(b)
(e) - to discuss the purchase, acquisition, lease, transfer, or sale of property
interests; to receive legal advice on specific legal questions; and to
determine positions, develop a strategy and instruct negotiators, Regarding:
Discussion concerning negotiations regarding Ever Vail Development
Agreement and the Municipal Site redevelopment. (120 min. )
PRESENTER(S): Matt Mire
8. ITEM/TOPIC:
Adjournment (4:30 p.m.)
NOTE: UPCOMING MEETING START TIMES BELOW (ALL ARE
APPROXIMATE DATES AND TIMES AND SUBJECT TO CHANGE)
--------------------
THE NEXT REGULAR VAIL TOWN COUNCIL REGULAR WORK
SESSION WILL BEGIN AT APPROXIMATELY 12:30 P.M. (or TBD),
TUESDAY, MAY 1, 2012 IN THE VAIL TOWN COUNCIL CHAMBERS
FUTURE AGENDA ITEMS:
Special Meeting of TC re: Municipal Site Redevelopment - 4/24/12 - WS
4/17/2012
(design program sign off, legal agreements, budget, GC, RFP) - 120 - 180
min.
May 1, 2012 Work Session:
Council and Eagle County Commissioners joint meeting/Work Session- 5/1
at 4:00 pm
Commercial Waste Diversion Survey Results - Kristen B. - WS - 5/1 - 30
min.
Liquor Licensing discussion for TOV buildings and land with TC - Matt Mire-
WS - 30 min. - 5/1
May 1, 2012 Evening Meeting:
Safebuilt donation - Citizen's Participation for RSES-PTA - 5/1 - ES - 5 min.
Resolution to Support Mark Udall Wilderness Bill - 5/1 - ES
ACE Voter Poll questions and ballot language discussion - Kelli - ES - 5/1 -
30 min.
Recycling Center Relocation/Next Step to Curb Side Recycling - Kristen B. -
ES - 5/1 - 90 min.
Building Safety Month Proclamation No. 4 - Martin H. - ES - 5/1 - 5 min.
RETT Discussion - Kathleen H. - WS - 5/15 - 20 min.
Presentation of 2012 Community Survey Results - Suzanne S./Chris Cares
- 6/5 - ES - 45 min.
2011 Audit results - Judy Camp - 30 min. - 6/5 - WS?
Ford Park Planning - Todd O./Greg H. - 30 min. - ES - Resolution Approval
- 6/5; update as needed; and 8/7 contract award
VLHA & VLLA vacancy appts and interviews - WS - 30 min /ES- 5 min - 6/5
- Lorelei
TBD:
Election: Charter changes - TBD (June 19 or July 17)
Bob McKown recognition of service for 8 yrs on Liquor Board and CSE -
June - TBD
Housing Fee in Lieu Discussion - TBD
Gore Creek Water Quality Update - Bill Carlson - TBD
RSES Elementary 5th Grade Government Studies Class Q&A - 30 min. WS
(1:00 p.m.) - TBD
Comcast Discussion - Ron Braden/Matt Mire 60 min. - TBD
Outdoor Display Goods - George Ruther - TBD
Sara Schleper Recognition - 10 min. - ES - TBD
Historic District - TBD
Sister City discussion - TBD
4/17/2012
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: April 17, 2012
ITEM/TOPIC: Update on the Municipal Site Redevelopment Project. The purpose of this
meeting is to present information on the following items:
• ToV design program,
• Surplus office space options,
• Sustainability design options,
• GC request for proposals process,
• Project schedule, and
Next steps
PRESENTER(S): George Ruther
ACTION REQUESTED OF COUNCIL: The design team is requesting input and direction on
the following items:
Development of +/- 5,000 sq. ft. of surplus office space
Direction on sustainable and energy efficiency design
Town Council direction on these two time sensitive items is needed to advance the project
design and continue progress in the development review process.
BACKGROUND: Progress is continuing on the design phase of the new municipal office
building for the Town of Vail. To date, the design team has be focusing their efforts on site
access, the design and layout of the shared parking structure, site planning considerations and
the municipal office design program.
On April 9th, the design team presented information on the proposed project at a joint meeting
of the PEC and DRB. Following design direction from the Vail Town Council, the design team
will return to the PEC on April 23rd with follow up information on questions raised at the
previous meeting and additional information on the proposed project.
ATTACHMENTS:
Municipal Site Development
Town Council Memorandum
4/17/2012
VAIL MUNICIPAL DEVELOPMENT VAIL, CO
TOWN OF VAIL | TOWN COUNCIL 17 APRIL 2012
PAGE
1
SITE PLAN OVERVIEW
MOB
TOV
MUNICIPAL
BUILDING
1 - 1 - 1
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VAIL MUNICIPAL DEVELOPMENT VAIL, CO
TOWN OF VAIL | TOWN COUNCIL 17 APRIL 2012
SECTION THRU SITE
PAGE
2
SITE/BUILDING SECTIONS
1 - 1 - 2
4/17/2012
VAIL MUNICIPAL DEVELOPMENT VAIL, CO
TOWN OF VAIL | TOWN COUNCIL 17 APRIL 2012
SECTION THRU PUBLIC SQUARESECTION THRU MEDICAL OFFICE BUILDING
SECTION THRU MUNICIPAL BUILDING
PAGE
3
SITE/BUILDING SECTIONS
PARKING 3
72’-0”
1 - 1 - 3
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VAIL MUNICIPAL DEVELOPMENT VAIL, CO
TOWN OF VAIL | TOWN COUNCIL 17 APRIL 2012
PAGE
4
SITE DETAIL
NEW TOV
TOWN HALL /
MUNICIPAL
BUILDING
EXISTING
TOV POLICE BUILDING
FRONTAGE ROAD WESTBOUND
TOWN PLAZA
RENOVATION OF
EXISTING
TOV POLICE
BUILDING
SURFACE
PARKING
ENTRY TO TUCK
UNDER PARKING
ENTRY TO GARAGE
PARKING BELOW
MOB
1 - 1 - 4
4/17/2012
VAIL MUNICIPAL DEVELOPMENT VAIL, CO
TOWN OF VAIL | TOWN COUNCIL 17 APRIL 2012
PAGE
5
BUILDING PROGRAMMING
Current
Department:ListedAlphabeticallyafterCommon StaffStaffArea
CommonǦOfficeFunction4,139
CommonǦCouncilFunction3,375
CommonǦPublicBuilding(restroomsetc)3,351
CommonǦAmmenities972
Administration661,104
CommunityDevelopment13131,939
EconomicDevelopment23211
Finance11111,280
HumanResources551,096
IT88702
MunicipalCourt33524
TotalOfficeStaff4849
TotalOfficeDepatmentalUSFSquareFootage6,855
140
withCommonǦ 10,994
OFFICESFPEREMPLOYEE224
TotalUSFSquareFootage18,692
381BUILDINGSFPEREMPLOYEE
Growth
SFPEREMPLOYEE
1 - 1 - 5
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VAIL MUNICIPAL DEVELOPMENT VAIL, CO
TOWN OF VAIL | TOWN COUNCIL 17 APRIL 2012
PAGE
6
BUILDING PROGRAMMING COMPARISON
Department:ListedAlphabeticallyafterCommon StaffAreaStaffArea
CommonǦOfficeFunction1,8664,139
CommonǦCouncilFunction2,4003,375
CommonǦPublicBuilding(restroomsetc)5753,351
CommonǦAmmenities972
Administration61,50061,104
CommunityDevelopment136,587131,939
EconomicDevelopment21503211
Finance11935111,280
HumanResources51,41251,096
IT85458702
MunicipalCourt35003524
TotalOfficeStaff4849
TotalOfficeDepatmentalUSFSquareFootage11,6296,855
SFPEREMPLOYEE242140
withCommonǦ 13,49510,994
OFFICESFPEREMPLOYEE281224
TotalUSFSquareFootage16,47018,692
BUILDINGSFPEREMPLOYEE343381
CurrentGrowth
BUILDINGSFPEREMPLOYEE343381
1 - 1 - 6
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VAIL MUNICIPAL DEVELOPMENT VAIL, CO
TOWN OF VAIL | TOWN COUNCIL 17 APRIL 2012
PAGE
7
E
D
C
B
A
12
11055 SF
Area
7
ENTRY LEVEL
ADJACENCY DIAGRAMS - TOWN HALL - ENTRY LEVEL
PUBLIC ZONE
PUBLIC
NEW BLDG
EXISTING BUILDING
VERTICAL CIRCULATION
COMMON CORE/SHELL
COMMON OFFICE
MEETING SPACE
AMMENITIES
PARKING GARAGE
CASHIER / PUBLIC RECORDS
EXISTING BUILDING
AMMENITIES
(BIKE / SKI / STORAGE / LOCKERS)
COMMON
OFFICE
COMMON
OFFICE
11055 SF
Area
7
PUBLIC PLAZA
PUBLIC PATIO
1 - 1 - 7
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VAIL MUNICIPAL DEVELOPMENT VAIL, CO
TOWN OF VAIL | TOWN COUNCIL 17 APRIL 2012
PAGE
8
MUNICIPAL LEVEL 2
RESTROOMS
ADJACENCY DIAGRAMS - MUNCIPAL - LEVEL 2
COMMUNITY
DEVELOPMENT
FINANCE
IT
STAFF ONLY
ECON
DEV
HUMAN RESOURCES
COMMON
OFFICE
RESTROOMS
MTG
MTG
COMMON
OFFICE
MUNICIPAL
AFFCOURT STAFFURTT STACOURTRRUURUT STAAFF
MTG
PUBLIC SPACE
EXTERIOR COMMON SPACE
PUBLIC PATH
NEW BLDG
EXISTING BUILDING
VERTICAL CIRCULATION
COMMON CORE/SHELL
COMMON OFFICE
MEETING SPACE
COMMUNITY DEVELOPMENT
ECONOMIC DEVELOPMENT
FINANCE
HUMAN RESOURCES
NCONEC
GM
1 - 1 - 8
4/17/2012
VAIL MUNICIPAL DEVELOPMENT VAIL, CO
TOWN OF VAIL | TOWN COUNCIL 17 APRIL 2012
PAGE
9
TOWN HALL LEVEL 3
EXTERIOR TERRACE (OPTIONAL)
ADJACENCY DIAGRAMS - TOWN HALL - LEVEL 3
RESTROOMS
COMMON COUNCIL FUNCTION
MTG
9815 SF
Area
1
RESTROOMS
ADMINISTRATION
MTG
CHAMBERS
OFFICE COMMON
OFFICE
COMMON
PUBLIC SPACE
EXTERIOR COMMON SPACE
PUBLIC PATH
NEW BLDG
EXISTING BUILDING
VERTICAL CIRCULATION
COMMON CORE/SHELL
COMMON OFFICE
MEETING SPACE
TOWN ADMINISTRATION
TOWN COUNCIL
1 - 1 - 9
4/17/2012
VAIL MUNICIPAL DEVELOPMENT VAIL, CO
TOWN OF VAIL | TOWN COUNCIL 17 APRIL 2012
PAGE
10
STACK DIAGRAM
STACKING DIAGRAM
COMMON COUNCIL FUNCTION
MEETING SPACE
COMMON OFFICE
COMMON CORE/SHELL
LEVEL 3
LEVEL 2
ENTRY LEVEL 1
ADMINISTRATION
COMMUNITY DEVELOPMENT
ECONOMIC DEVELOPMENT
FINANCE
PARKING
1 - 1 - 10
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VAIL MUNICIPAL DEVELOPMENT VAIL, CO
TOWN OF VAIL | TOWN COUNCIL 17 APRIL 2012
PAGE
11
PROGRAM LAYOUT DIAGRAM
TOWN HALL SPACES
MUNCIPAL SPACES
SCHEMATIC AXONOMETRIC SHOWING PROGRAM LAYOUT
SCHEMATIC SECTION SHOWING PROGRAM LAYOUT
COUNCIL CHAMBERS
1 - 1 - 11
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VAIL MUNICIPAL DEVELOPMENT VAIL, CO
TOWN OF VAIL | TOWN COUNCIL 17 APRIL 2012
PAGE
12
PROGRAM LAYOUT WITH ADDITIONAL SQUARE FEET AT 4TH FLOOR SOUTH
COUNCIL CHAMBERS
TOWN HALL SPACES
MUNCIPAL SPACES
POTENITAL EXPANSION / ADDITIONAL
PROGRAM
FLOOR PLAN OF ADDITIONAL 4,800 SQ FT AT 4TH LEVEL SOUTHSCHEMATIC AXONOMETRIC SHOWING ADDITIONAL 4,800 SQ FT AT 4TH LEVEL
SOUTH
SCHEMATIC SECTION SHOWING ADDITIONAL 4,800 SQ FT AT 4TH LEVEL
SOUTH
1 - 1 - 12
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VAIL MUNICIPAL DEVELOPMENT VAIL, CO
TOWN OF VAIL | TOWN COUNCIL 17 APRIL 2012
PAGE
13
PROGRAM LAYOUT WITH ADDITIONAL SQUARE FEET AT 4TH FLOOR NORTH
TOWN HALL SPACES
MUNCIPAL SPACES
POTENITAL EXPANSION / ADDITIONAL
PROGRAM
FLOOR PLAN OF ADDITIONAL 4,500 SQ FT AT 4TH LEVEL NORTHSCHEMATIC AXONOMETRIC SHOWING ADDITIONAL 4,500 SQ FT AT 4TH LEVEL
NORTH
SCHEMATIC SECTION SHOWING ADDITIONAL 4,500 SQ FT AT 4TH LEVEL
NORTH
COUNCIL CHAMBERS
1 - 1 - 13
4/17/2012
VAIL MUNICIPAL DEVELOPMENT VAIL, CO
TOWN OF VAIL | TOWN COUNCIL 17 APRIL 2012
PARKING AXONOMETRIC
TOWN OF VAIL SURFACE / TUCK UNDER SPACES
SECTION THRU TOWN OF VAIL BUILDING AND PARKING
PAGE
14
SURFACE AND SUBGRADE PARKING OPPORTUNTIIES
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1 - 1 - 14
4/17/2012
TO: Vail Town Council
FROM: George Ruther, Director of Community Development
Stan Zemler, Town Manager
DATE: April 17, 2012
SUBJECT: Municipal Site Redevelopment Project
I. PURPOSE
The purpose of this meeting is to present information on the municipal site redevelopment
project and receive direction from the Town Council on several time sensitive next steps.
Information to be presented includes:
• ToV design program,
• Surplus office space options,
• Sustainability design options,
• GC request for proposals process,
• Project schedule, and
• Series of next steps for advancing the project forward.
The municipal site redevelopment project is a partnership between the Town of Vail (ToV), the
Vail Valley Medical Center (VVMC), the Steadman Clinic (SC), the Steadman-Philippon
Research Institute (SPRI) and Howard Head Sports Medicine (HH) to construct a new municipal
office building and a new medical office building on the Town’s municipal office site in an effort
to sustain and grow Vail’s year-round economy.
II. KEY POINTS OF THE PROJECT
• The redevelopment site includes the westernmost 2/3rds of the Town of Vail municipal
office site. (0.556 acres)
• Two separate buildings (ToV municipal offices and MOB) to be constructed.
• The medical office building (MOB) and the Town offices total approximately 76,551
square feet of gross building space. (MOB 55,551 sq. ft. & TOV 21,000 sq. ft.)
• A +/-250 space below grade parking garage would be constructed to accommodate the
vehicle parking need.
• Pedestrian bridge over South Frontage Road to provide circulation between MOB and
VVMC.
• Helipad requires relocation at VVMC’s expense.
• Mitigation of development impacts is required (i.e., employee housing, traffic impact fee,
art in public places, etc.).
• Development application fees, building permit and plan review fees, and construction
use tax payments are required.
• ToV to receive payment for land cost ($5 million) with a closing in March 2013.
• MOB office space to be owned by SC (46%) and VVMC (54%). A portion of the office
space is to be leased back to SPRI and HH.
1 - 2 - 1
4/17/2012
2
• The ToV municipal offices are displaced for the duration of the redevelopment project
construction period (+/- 21 months).
• A total of 50 to 60 employees will be displaced during the construction period.
III. TOWN OF VAIL DESIGN PROGRAM
Town staff has been working with OZ Architecture to prepare a preliminary design program for
the new municipal office building. To date, internal interviews have been conducted with key
town staff members and draft studies have been completed to fully understand the current and
projected spatial needs of the Town.
A summary of the office space square footage requirements is as follows:
• Total office staff (49 employees)
• Total departmental office square footage (6,855 sq. ft.)
• Common areas (ie, restrooms, circulation, meeting spaces, public spaces, council
chambers, copy rooms, etc.) (10,994 sq. ft.)
The design program includes the following:
• Two to Three-story tall building atop a one-story tall parking level podium.
• ToV to include +/-18,000 net usable square feet.
• Vehicle parking provided in a below grade structure (+/-72 spaces per Code)
• Uses include administration, community development, finance, human resources,
information technology, municipal court, police, town council chambers and community
meeting space.
• Uses have been arranged making the first and third floors the “town hall” portion of the
building and the second floor the “municipal business” portion of the building.
• Police department addition to remain. Existing addition to be integrated into the overall
design. A critical connection between the new building and existing building is required.
The design team anticipates returning to the Vail Town Council on May 1st with a request
for building program design sign off. Sign off is needed to move the project forward and
adhere to the adopted project schedule. What additional information is needed from the
design team for the Vail Town Council to sign off on the building program design?
IV. SURPLUS OFFICE SPACE
The Vail Town Council needs to decide whether to construct surplus office space in the new
municipal building. Options exist to build up to 5,000 sq. ft. of surplus office space in a fourth
level of the new building. While not yet determined, the future use of the space could include
growth opportunities for the Town or leasable area for private, quasi-public or other public
businesses (ie, VRD, Vail Valley Foundation, BRAVO!, etc.). The projected additional cost of
the space is estimated to be between $2 million and $2.25 million dollars. Further study will be
required to complete a more thorough probable cost estimate. In addition to cost, other factors
for consideration include compatibility of uses, parking, design implications, ToV’s role as a
landlord, employee housing obligations, etc.
Does the Vail Town Council want the design team to continue to evaluate constructing
surplus office space within the new municipal office building and make the necessary
adjustments to the project budget?
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4/17/2012
3
V. SUSTAINABLE DESIGN OPTIONS
Sustainable design and energy efficiency are two of the goals adopted by the Vail Town Council
on March 20th for the municipal site project. These goals can be achieved in a number of ways.
Depending on which option is selected, timing is critical as early design decisions impact the
certification procedures and budget impacts are likely. A summary of several sustainable
design approaches proposed by OZ Architecture has been attached to this memorandum
outlining possible options the Town can choose from to achieve the sustainable design and
energy efficiency goals.
Based upon the summary information provided, which, if either, of the sustainable
design approach does the Vail Town Council want the design team to pursue on the new
municipal office building? If additional information is needed to arrive at a decision,
what additional information would the Town Council find useful in making this decision?
VI. GENERAL CONTRACTOR RFP PROCESS
A general contractor will be retained by the Town of Vail and Vail MOB, LLC to construct the
new municipal office building, medical office building and shared parking structure. All partners
agree that it would be best to retain one general contractor for the entire project and that
retaining a general contractor early in the design development process contributes favorably to
the project. Favorable contributions include improved cost estimation, enhanced project
constructability and feasibility, improved project logistics, increased project knowledge and
provides input from the contractor throughout project design. With that in mind, the partners
agreed to initiate a request of proposals process within the next 30 days with the goal of having
a general contractor selected by June 15, 2012. A draft copy of an RFP has been attached for
reference.
Does the Vail Town Council agree with the project partners on advancing the general
contractor selection process and grant its permission to proceed with said process at
this time?
VII. PROJECT SCHEDULE
The development schedule milestones and durations are outlined below:
• Execute the memorandum of understanding Jan. 17, 2012
• Issue ToV Design RFP Jan. 20, 2012
• Design Development Feb. 2012 – Mar. 2012
• Final Legal Document Prep. (DA) Feb. 2012 – Mar. 2012
• ToV Entitlement Apr. 2012 – July 2012
• PEC Final Application Submittal June 11, 2012
• Construction Documents (CD’s) Aug. 2012 – Dec. 2012
• Final CDOT Approval Sept. 2012 – Apr. 2013
• ToV Office Relocation Apr. 2013 – Jan. 2015
• Construction May 2013 – Jan. 2015
VII. NEXT STEPS
A series of next steps have been identified for the project. The identified next steps are
intended to ensure the parties adhere to the project schedule. The next steps include:
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4
• Sign memorandum of understanding Jan. 17, 2012 (done)
• Authorization to issue design RFP Jan. 17, 2012 (done)
• Determine ToV development approach Mar. 20, 2012 (done)
• Negotiate the Development Agreement Mar. 2012 – Apr. 2012
• Finalize ToV building program design Mar. 2012 – Apr. 2012
• CDOT Meeting Apr. 2012
• Execute P&S agreement Apr. 2012
• PEC worksession April 9, 2012 (done)
• Peer Municipal Site Tours April19 & 20, 2012
• PEC worksession April 23, 2012
• Vail Town Council meeting May 1, 2012
VIII. ACTION REQUESTED
The Town Council is being asked to provide direction to the design team on new municipal
office building programming, construction of surplus office space and sustainable design.
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Request for Qualifications & Proposal
Construction Manager / General Contractor
For
Medical Office Building
And
Municipal Building
Submittal Deadline:
May 1st, 2012
Time: 2:00PM
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8
1.0 Introduction
1.1 General:
The Town of Vail, Colorado (the “Town”) and Triumph Development (“Triumph”) are jointly seeking a
Construction Manager / General Contractor (CM/GC) for the Vail Valley Medical Center’s new Medical
Office Building (the “MOB”) and the Town’s new Municipal Building (the “Municipal Building”).
• The Municipal Building is expected to be +/- 21,000 square foot atop a two level below grade
shared parking structure and a partial interior remodel and exterior alteration of the police
department addition.
• The MOB is expected to be +/- 56,000 square foot medical office building. The MOB includes
the parking structure that will support both buildings.
The CM/GC is requested to provide a proposal including qualifications of the firm, similar project types,
and qualifications of the specific in-house team dedicated to these projects.
A pre-proposal meeting will be held at the Town’s Council Chambers located at 75 S. Frontage Road,
Vail, CO 81657 on Wednesday, May 9th, 2012 at 1:00PM.
Proposals are due no later than:
4:00PM (MDT) on Thursday May 24th, 2012
Please submit 2 hard copies of your proposal to:
Town of Vail
Community Development Department
75 South Frontage Road
Vail, CO 81657
Attn: George Ruther
All project related information will be available on the Town of Vail Share File site and at the Town
of Vail Community Development Department Building, 75 South Frontage Road West, Vail, CO
81657. Access to the Share File site can be obtained by emailing Shelley Bellm at
sbellm@vailgov.com. All proposers must download the submittal requirements by registering with
Shelley Bellm at sbellm@vailgov.com Proposers will be added to the plan holder’s list and Share File
system to receive future updates. Failure to do so may result in disqualification. All questions shall
be directed to George Ruther at gruther@vailgov.com or by 2:00pm on May 11th, 2012.
1.2 Project Schedule:
Assume the following dates are anticipated for the project:
o CM/GC Notice of Award for Preconstruction Services –
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9
o PEC Approval –
o Issue 50% Design Development -
o DRB Approval –
o Start Construction – April 29, 2013
o Final Completion – December 20, 2014
1.3 Project Team
Municipal Office
• Owner – Town of Vail
• Project Manager – CP Vail, LLC
• Architect – OZ Architecture
MOB
• Developer – Triumph Development
• Architect – Michael Graves/Zehren & Assoc.
The major sub-consultants will be the same firms for both projects.
2.0 Available Documentation and Project Background
Please refer to the following:
1. Schematic Design Package
2. PEC Submittal
Background
The Town of Vail has entered into a partnership with the Vail Valley Medical Center and the Steadman
Clinic (VVMC/SC) to complete a project to redevelop the westernmost 2/3rds of the town municipal
site located at 75 South Frontage Road in Vail, Colorado. The project includes two separate buildings;
a new municipal office building (ToV) of +/-21,000 square feet on the eastern portion of the
development site and a new medical office building (VVMC/SC) of +/-56,000 square feet western
portion of the development site. Both buildings will sit atop a two level below grade shared parking
structure designed to accommodate +/- 200 vehicle parking spaces. The development site is owned
by the Town of Vail. The MOB and parking structure are to be designed and managed by Triumph
Development, Inc. dba Triumph Vail MOB, L.L.C.
The Town of Vail and its partners have completed a project feasibility study. The feasibility study
included conceptual master planning, conceptual design, civil engineering, soils investigation, MEP
analysis, vehicle parking consultation and Colorado Department of Transportation (CDOT) pre-
meetings. As a result, it has been concluded that the redevelopment project, as intended, can be
successfully completed on the site.
The anticipated construction budgets for each project are as follows:
• Parking Structure and Associated Site/Road Improvements -
• MOB -
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• Municipal Office -
Site Description
• Located at 75 South Frontage Road West
• Owned by the Town of Vail
• 2.46 total acres in size
• Development site of approximately 1.2 acres
• Surrounded on north, south and west sides by CDOT right of way and the existing police
addition on the east.
3.0 Selection Process
3.1 Anticipated Selection Schedule
May 2nd, 2012 Issue Request for Proposal
May 9th, 2012 at 1:00PM Pre-proposal Meeting
May 11th, 2012 at 2:00PM Deadline for Questions
May 14th, at 2:00PM Final Addendum Issued
May 24th, 2012 at 4:00PM Proposals Due from Candidates
June 6th, 2012 Notify Shortlisted Candidates
June 12th/13th, 2012 Oral Interviews
June 19th, 2012 Recommend CM/GC to Council
3.2 Proposal Requirements
Proposal shall include the following:
3.2.1 Qualifications:
A. Please provide a brief (two page, maximum) introduction outlining why your firm would
be the best value to the Owner and what differentiates your firm from the competition.
B. Provide a minimum of three (3) examples of similar projects completed by your team
including general scope of work, challenges solved, date completed, and total project
costs.
C. Your firm’s qualifications for this project via AIA Document A305 –CM/GC’s
Prequalification Statement – 1986 Edition. Please also include a letter from your firm’s
financial institution indicating your firm’s financial stability.
1 - 2 - 10
4/17/2012
11
D. Provide the Resume of the person in charge of safety for the project. Identify the
specific training that qualifies them for this position, as well as the other tasks and
duties for which this individual is responsible. Please also provide your firm’s Interstate
Experience Modification Rate for Workmen’s Compensation Insurance used by your
insurance carrier for each of the last five years.
E. Provide the following qualifications for each individual proposed on your project team:
1. Current Resume;
2. List of projects completed by this individual; and
3. Minimum number of hours per week this individual will be dedicated to this project
during preconstruction and construction.
3.2.2 General Conditions and Fee:
Please provide separate general condition estimates for your firm to complete each
project independently and an estimate for both projects if completed jointly by your
firm.
Add Alternate: Include the cost of a performance and payment bond and builder’s risk
insurance if desired by the Owner.
Please complete the General Conditions Fee Spreadsheet and return in MS Excel
format.
3.2.3 Schedule:
Please provide a graphic representation of a schedule for both project areas which clearly
identifies all preconstruction & construction activities including submittal reviews, project
buy-out, as well as discrete milestones for proposed Notice to Proceed, Substantial
Completion, and Final Completion of project.
The proposed Schedule should be in a format convenient to the CM/GC, and should
represent the entire project duration.
3.2.4 Project Approach
Include a narrative outlining how your team will approach the project during
preconstruction and construction, including the following:
• Communication
• Cost and Schedule Control
• Coordination with Colorado Department of Transportation
• Benefits and potential issues of one CM/GC for both projects
1 - 2 - 11
4/17/2012
12
• Staging and Phasing Plan, including worker parking
• Self Performed Work
4.0 Owner Selection and Contracting Provisions
4.1 Selection and Evaluation Criteria
• Extensive knowledge and experience constructing medical facilities and municipal-office
or similar type projects.
• Experience with local sub-contractors.
• Successful completion of similar projects in a similar mountain environment with similar
management challenges, solutions and necessary coordination.
• Demonstrated ability to complete projects on time and on budget with a commitment to
the successful completion of the Project in accordance with the Project Goals/Milestones.
• Exceptional ability to develop and maintain professional relationships through effective
communication, coordination, team building and integrity.
• Proven track record of successfully delivering projects in a collaborative process with
multiple stakeholders and multi-disciplinary teams.
• Demonstrated ability to manage costs during preconstruction in a dynamic and ever changing
process.
• Consideration shall be granted to local professionals or teams, provided they are both
qualified and competitive.
• General Conditions and fees are competitive and based upon the scope and quality of the
work to be provided and the ability to bring the project in on budget and on time.
4.2 Right to Reject any and All Proposals – The Owner does not obligate itself to accept the lowest,
or any other proposal, and reserves sole discretion to reject any or all proposals, to re-advertise,
and to waive formalities or irregularities in the process or of any proposal.
4.3 Contracts – Successful CM/GC(s) will be required to sign a separate contract for the MOB and
Municipal Building.
4.4 Award – The Owner reserves the right to award both projects to one firm or two firms based on
its sole discretion.
4.5 Insurance Requirements - The CM/GC shall take out and maintain at the CM/GC’s own expense
the following minimum limits of insurance:
A. Commercial General Liability:
a. [$2,000,000] combined single limit
b. [$4,000,000] aggregate
1 - 2 - 12
4/17/2012
13
B. Automobile Liability:
a. [2,000,000] each accident combined Bodily Injury and Property Damage Liability
insurance.
C. Workers’ Compensation and Employer’s Liability:
a. Workers’ Compensation limits as required by the State of Colorado
b. Employer’s liability limits of [$1,000,000] per accident.
D. CM/GC shall provide endorsements listing Owner, Owner’s Representative and Architect
as additional insured.
E. Each insurance policy required by this clause shall be endorsed to state that coverage
shall not be suspended, voided, cancelled, reduced in coverage or in limits, except after
30 days prior written notice has been given to the Owner.
F. The bidder shall provide Certificates in ACORD format and all renewal notices for each
insurance policy required by this clause to the Owner in a timely and proactive manner.
Failure of the Owner to receive such certificates and renewal notices shall grant the
Owner the right to take remedial action as required to protect its interests.
4.6 Hazardous Material - The CM/GC agrees to indemnify and hold the Owner, Owner’s
Representative and Consultants harmless for any release or disposal of any kind of toxic wastes
or hazardous material, or any violation of any law or regulation of the Environmental Protection
Agency or Colorado Department of Health and Environment which is caused, in whole or in part
by the CM/GC or any of the CM/GC’s subcontractors.
4.7 Assignment - The successful CM/GC is prohibited from assigning or subcontracting the whole or
any part of the contract without the prior written consent of Owner.
4.8 Subcontractors - The CM/GC will be required to establish to the satisfaction of the Owner and
Owner’s Representative the reliability and responsibility of all proposed subcontractors and
suppliers. Prior to the award of the Contract, the Owner or Owner’s Representative will notify the
CM/GC in writing if there is a reasonable objection to any such proposed subcontractor. In this
event, the CM/GC may, at his option, (1) demonstrate to the satisfaction of the Owner and
Owner’s Representative that its objection is unreasonable, or (2) submit a substitute acceptable
to the Owner and Owner’s Representative with an adjustment in the proposal to cover any
difference in cost. The Owner may, at its discretion, accept the adjusted proposal.
4.9 Prohibition Against Employing Illegal Aliens - Pursuant to Section 8-17.5-101, C.R.S., et. seq.,
Contractor warrants, represents, acknowledges, and agrees that:
1 - 2 - 13
4/17/2012
14
4.9.1 Contractor does not knowingly employ or contract with an illegal alien;
4.9.2 Contractor shall not enter into a contract with a subcontractor that fails to certify to
Contractor that the subcontractor shall not knowingly employ or contract with an illegal
alien;
4.9.3 Contractor has verified or attempted to verify through participation in the basic pilot
employment verification program created in Public Law 208, 104th Congress, as
amended, and expanded in Public Law 156, 108th Congress, as amended, administered
by the United States Department of Homeland Security (the “Basic Pilot Program”) that
Contractor does not employ any illegal aliens. If Contractor is not accepted into the
Basic Pilot Program prior to entering into this Agreement, Contractor shall forthwith
apply to participate in the Basic Pilot Program and shall submit to the Town written
verification of such application within five (5) days of the date of this Agreement.
Contractor shall continue to apply to participate in the Basic Pilot Program, and shall
verify such application to the Town in writing, every three (3) months until Contractor is
accepted or this Agreement is completed, whichever occurs first. This subparagraph 3
shall be null and void if the Basic Pilot Program is discontinued;
4.9.4 Contractor shall not use the Basic Pilot Program procedures to undertake
preemployment screening of job applicants while this Agreement is being performed;
4.9.5 If Contractor obtains actual knowledge that a subcontractor performing work under this
Agreement knowingly employs or contracts with an illegal alien, Contractor shall notify
such subcontractor and the Town within three (3) days that Contractor has actual
knowledge that the subcontractor is employing or contracting with an illegal alien, and
shall terminate the subcontract with the subcontractor if within three (3) days of
receiving the notice required pursuant to this subsection the subcontractor does not
cease employing or contracting with the illegal alien, except that Contractor shall not
terminate the contract with the subcontractor if during such three (3) days the
subcontractor provides information to establish that the subcontractor has not
knowingly employed or contracted with an illegal alien;
4.9.6 Contractor shall comply with any reasonable request by the Colorado Department of
Labor and Employment (the “Department”) made in the course of an investigation that
the Department undertakes or is undertaking pursuant to the authority established in
subsection 8-17.5-102 (5), C.R.S; and
4.9.7 If Contractor violates any provision of this Agreement pertaining to the duties imposed
by subsection 8-17.5-102, C.R.S. the Town may terminate this Agreement and
Contractor shall be liable for actual and consequential damages to the Town arising out
of said violation.
To prevent biased evaluations and to preserve the competitiveness and integrity of the proposal
process, proposers are to direct all communications regarding this proposal via email to George
Ruther (gruther@vailgov.com).
Thank you for your time and interest in this project.
- End of Request for Proposal -
1 - 2 - 14
4/17/2012
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: April 17, 2012
ITEM/TOPIC: Council Lunch Break
4/17/2012
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: April 17, 2012
ITEM/TOPIC: Parking Master Plan Policy Discussion
PRESENTER(S): Greg Hall Stan Zemler
ACTION REQUESTED OF COUNCIL: Provide direction on Master Plan Policy Assumptions
BACKGROUND: The direction is necessary to provide direction in order to develop a Parking
Master Plan. See attached memo.
STAFF RECOMMENDATION: Provide direction to the Staff
ATTACHMENTS:
Staff Memo
Parking chart
CDOT Lease
4/17/2012
To: Town Council
From: Greg Hall
Stan Zemler
Date: April 20, 2012
Subject: Parking Master Plan Policy Discussion
I. BACKGROUND
The Vail Town Council reviewed and provided direction on parking policies relating to a
longer term plan. However, there are specific issues that require additional discussion
and direction in order to develop the parking master plan.
One key item which needed clarification in order for the town to make informed
decisions and proceed with its overall parking plan was the agreement with CDOT and
FHWA on definitive roadway improvements required to allow use of the frontage roads.
This was accomplished last fall with approval of a use agreement. (attached).
The town controls various parking opportunities throughout the community. The spaces
exist in various forms of formality and operation management systems. There are over
3200 defined spaces and an additional 1000 spaces functioning in an overflow capacity.
Attached is a spreadsheet of all the various parking locations along with the number of
available spaces. The majority of the free public spaces occur in outlying areas, with the
majority along the North Frontage Road in West Vail.
Policy Agreement
South Frontage Road Overflow Parking –requires both public structures to fill
first
x Allow up to 15 days of overflow parking in the winter
x Allow up to 3 days of overflow parking in the summer
x Notify Vail Resorts there will be no overflow parking past 15 days in the winter
x Provide an express shuttle service during summer special events to enhance the
guest experience while achieving the summer goal
x Invest in the CDOT /FHWA agreed improvements in order to insure this goal is
achieved
3 - 1 - 1
4/17/2012
Town of Vail Page 2
x Improve area in Lionshead in 2012 $480,000 budgeted. VRA TIF funds could
be used
x Improve the area near Cascade in 2014 $218,000.This is currently in 2013
budget as this was requested to be moved back by CDOT after the budget
was approved
x Make no improvements in the area of the relocated Evervail frontage road
Funding
x Pursue partnerships to fund further improvements
II. DISCUSSION
North Frontage Road
x The Town of Vail is scheduled to make minor safety improvements (guardrail) to
the North Frontage Road this year per the CDOT agreement($150,000 budgeted
in 2012 budget). Is it the town’s intent to make these improvements in order to
stay compliant with the agreement?
x In 2013 and 2014 more significant improvements are required to be constructed
along the North Frontage Road in order to continue use the areas for parking.
70 Safeway spaces in 2013 $534,000. This is currently in 2014 but was
requested to be moved up by CDOT after the budget was approved.
40 Middle Creek spaces in 2014 $975,000 NOT Budgeted
90 west of West Vail Roundabout spaces in 2014 $ 1,816,925 NOT Budgeted
o Does the town wish to pursue these improvements?
o The Town does have the option of obtaining ownership from CDOT of the
far west leg of the North Frontage Road (West Vail Fire Station to Arosa
Curve) once the guardrail is installed and allow parking without making
improvements. Does the town wish to pursue this approach?
3 - 1 - 2
4/17/2012
Town of Vail Page 3
x If the North Frontage Road parking is not pursued, will free parking only be in the
few established outlying lots?
x Do the parking lots offered by Vail Resorts offset the North Frontage parking?
Summer Parking
x Should the overflow summer standard be changed to 15 days similar to winter?
(15 days would be allowed by the current required CDOT improvements to be
constructed)
Operations/Pricing
x The Town Council will review and approve the policy objectives of the parking
operations. The staff will provide an overview of the last year’s operations for
council review and direction on policies.
x The Town Council requested a review of the efficiency and adequacy of the
systems in place from an operation and technology point of view, with emphasis
on the parking equipment and parking information dissemination. This is an area
where a third party consultant is required to review the operations. Should this be
pursued?
Future Parking Improvements beyond CDOT Agreement
x This subject will be discussed in more detail at a future council work session
meeting
III. Staff Recommendations
Staff recommends reviewing, discussing and providing direction on the parking master
plan policy assumptions that require clarification as noted above.
3 - 1 - 3
4/17/2012
Ungated Free Parking Supply
Total Number
of Spaces in
lot
Number of
Spaces available
in current plan
All Time or
When
Available
Non Peak
Times M-
TH
Peak Times
F ST SN
Parking Lots175 90
Golf Course Clubhouse (110 total)11045X
Municipal Building5545X(St,Sn)
Parks153 135
Donovan Park135120X(75%)
Red Sandstone Park1815X
Trail Heads10777
North Trail (NFR OK with CDOT)1230X
Buffher Creek83 X
Red Sandstone Road83X
Spraddle Creek126X
East Vail Interchange1815X
Big Horn Road/ Main Gore Circle2010X
Pitkin Creek Trail83 X
Booth Creek Trail153X
Big Horn Trail62X
North Frontage Road Parking 200211
Chamonix Rd –Chamonix Lane9015X
Chamonix Lane- Arosa Drive75X
Safeway7070X
Middle Creek4040X
Total Free Lots635513
Paid Lots
Soccer Field50
Ford Park East150
Village Structure1300
Lionshead Structure1150
Total Paid Lot2650
Valet Lot
Ford Park West50
Total Other50
Grand Total3213
Availability
3 - 2 - 1
4/17/2012
PROPERTYMGMT.NO.
I0
NO: PROJECT170-2(7) 183
LOCATION: 1 -70frontageroadswithinthe
limitsoftheTownofVail.
LEASEAGREEMENT
VacantLand)
Zo
THISLEASEAGREEMENTmadeandenteredintothis
dayofbz,ceer, -by. , byand
betweentheStateofColoradoactingbyandthroughtheColoradoDepartmentofTransportation, CDOT,
hereinafterreferredtoas "Lessor', andTHETOWNOFVAIL. COLORADOthereinafterreferredtoas
Lessee ".
WITNESSETH:
NOW, THEREFORE, inconsiderationofthemutualpromisescontainedherein, thepartiesheretoagree
asfollows:
1.
PREMISES, LessorherebyleasesanddemisesuntoLesseethePremises, hereinafterreferred
toas "Premises" locatedalongthenon - travellanesoftheInterstate70 (1 -70) frontageroadslocated
withinthelimitsoftheTownofVailinEagleCounty, ColoradoTheleasedPremisesareshownonthe
mapsattachedhereto, madeaparthereofandmarked "ExhibitA ", consistingofthree (3) mapsheets.
2. TERMThetermofthisleaseshallbeginonthedatefirstabovewrittenandendonMay1, 2012
subjecttothecancellationandterminationprovisionsherein.
3. RENT. SubjecttotheprovisionsofSection23(f) below, Lesseeshallpay $20,000.00forthe
entiretermofthisLease. PaymentshallbemadepayabletotheColoradoDepartmentofTransportation
at:
Colo. Dept. ofTransportation
C/oAccountingReceipts & Deposits
4201EastArkansasAve., Rm. 212
Denver, CO80222
oratsuchplaceasLessorfromtimetotimedesignatesbynoticeasprovidedherein
IntheeventLessorhasnotreceivedtherentalinstallmenthereunderonorbeforeDecember30, 2011, a
latechargeoffivepercent (5 %) ofthetotalinstallmentwillbeassessedtoLessee. Intheeventtheentire
rentalfeeplusanylatefeesarenotpaidtoLessorbyLesseeonorbeforeJanuary30, 2012, Lessee
shallbeindefaultofthisLeaseAgreement, thisLeaseshallautomaticallyterminate, Lesseeshallvacate
thePremisesandLessorshallbeentitledtoretainallpriorsumspaidtoLessorbyLessee.
4.
USE. ItisunderstoodandagreedthattheLesseeintendstousethePremisesonlyforpublic
permitparkingandforgeneralpeakperiodpublicoverflowparkingattimesLessee'soff - streetparking
facilitiesareanticipatedorhavereachedfullcapacity. AnyotheruseofthePremisesshallconstitutea
materialbreachofthisLeaseandmay, atLessor'soption, causethisLeasetoimmediatelyterminate.
5. TAXES, UTILITIES, MAINTENANCEANDOTHEREXPENSES. Itisunderstoodandagreedthat
thisLeaseshallbeanabsoluteNetLeasewithrespecttoLessor, andthatalltaxes, assessments,
insurance, utilitiesandotheroperatingcostsandthecostofallmaintenance, repairs, andimprovements,
Rev. 3/06
Page1of9
3 - 3 - 1
4/17/2012
andallotherdirectcosts, chargesandexpensesofanykindwhatsoeverrespectingthePremisesshallbe
bornebyLesseeandnotbytheLessorsothattherentalreturntoLessorshallnotbereduced, offsetor
diminisheddirectlyorindirectlybyanycostorcharge. LesseeshallmaintainthePremisesingoodrepair
andintenableconditionfreeoftrashanddebrisduringthetermofthisLease. Lessorshallhavetheright
toenterthePremisesatanytimeforthepurposeofmakingnecessaryinspections.
6.
HOLDHARMLESS. TheLesseeshallsave, indemnifyandholdharmlesstheLessorandthe
FederalHighwayAdministration (FHWA) foranyandallliabilities, costs, damageorlosstopersonsor
property, includingdeath, resultingfromthisLeaseAgreement.
7.
OWNERSHIP. TheStateofColoradoistheownerofthePremises. Lessorwarrantsand
representsitselftobetheauthorizedagentoftheStateofColoradoforthepurposesofgrantingthis
Lease.
8.
LEASEASSIGNMENT. LesseeshallnotassignthisLeaseandshallnotsubletthedemised
PremiseswithoutspecificwrittenpermissionoftheLessorandwillnotpermittheuseofsaidPremisesto
anyone, otherthanLessee, itsagentsoremployees, withoutthepriorwrittenconsentofLessor, except
asisherebyauthorizedpursuanttoSections23(b) and23(c) below.
9.
APPLICABLELAW. ThelawsoftheStateofColoradoandrulesandregulationsissuedpursuant
theretoshallbeappliedintheinterpretation, executionandenforcementofthisLease. Anyprovisionof
thisLease, whetherornotincorporatedhereinbyreference, whichprovidesforarbitrationbyanyextra-
judicialbodyorpersonorwhichisotherwiseinconflictwithsaidlaws, rulesandregulationsshallbe
considerednullandvoid. Nothingcontainedinanyprovisionincorporatedhereinbyreferencewhich
purportstonegatethisoranyotherspecialprovisioninwholeorinpartshallbevalidorenforceableor
availableinanyactionatlawwhetherbywayofcompliant, defenseorotherwise. Anyprovisionrendered
nullandvoidbytheoperationofthisprovisionwillnotinvalidatetheremainderofthisLeasetotheextent
thatthisagreementiscapableofexecution.
10.
CANCELLATION. Bothpartiesunderstandthatatanytimebeforethescheduledexpirationof
thetermofthisLease, LessorhastherighttocanceltheleasewithoutliabilitybygivingLessee
30 -daywrittennoticeofitsintentiontocanceltheLease. Thenoticeshallbehanddelivered, postedon
thePremises, orsenttotheLessee, attheaddressoftheLesseecontainedhereinbyCertifiedMail,
returnreceiptrequested. ThisLeasemayalsobecanceledbytheLesseebygivingtheLessor30-day
writtennoticeofitsintenttodoso.
11.
COMPLETEAGREEMENT. ThisLease, includingallexhibits, supersedesanyandallprior
writtenororalagreementsandtherearenocovenants, conditionsoragreementsbetweentheparties
exceptassetforthherein. Nopriororcontemporaneousaddition, deletion, orotheramendmenthereto
shallhaveanyforceoraffectwhatsoeverunlessembodiedhereininwriting. Nosubsequentnovation,
renewal, addition, deletionorotheramendmentheretoshallhaveanyforceoreffectunlessembodiedin
awrittencontractexecutedandapprovedpursuanttotheStateFiscalRules.
12. CAPTIONS, CONSTRUCTION, ANDLEASEEFFECT. Thecaptionsandheadingsusedinthis
Leaseareforidentificationonly, andshallbedisregardedinanyconstructionoftheleaseprovisions. All
ofthetermsofthisLeaseshallinuretothebenefitofandbebindingupontherespectiveheirs,
successors, andassignsofboththeLessorandtheLessee. IfanyprovisionofthisLeaseshallbe
determinedtobeinvalid, illegal, orwithoutforcebyacourtoflaworrenderedsobylegislativeactthen
theremainingprovisionsofthisLeaseshallremaininfullforceandeffect.
Rev. 3/06
Page2of9
3 - 3 - 2
4/17/2012
13. NOBENEFICIALINTEREST. Thesignatoriesaverthattotheirknowledge, nostateemployee
hasanypersonalorbeneficialinterestwhatsoeverintheserviceorpropertydescribedherein.
14. NOVIOLATIONOFLAW. TheLesseeshallnotcommit, norpermitthecommissionof, anyactor
thing, whichshallbeaviolationofanyordinanceofthemunicipality, City, County, orofanylawofthe
StateofColoradoortheUnitedStates. TheLesseeshallnotusethePremisesforanymanner, which
shallconstituteanuisanceorpublicannoyance. Thesignatoriesheretoaverthattheyarefamiliarwith
18 -8 -301, etseq., (BriberyandCorruptInfluences) and18- 8-401, etseq., (AbuseofPublicOffice),
C.R.S., asamended, andthatnoviolationofsuchprovisionsispresent. Thesignatoriesaverthattotheir
knowledge, nostateemployeehasanypersonalorbeneficialinterestwhatsoeverintheserviceor
propertydescribedherein.
15. NOTICE. AnynoticerequiredorpermittedbythisLeasemaybedeliveredinpersonorsentby
registeredorcertifiedmail, returnreceiptrequested, tothepartyattheaddressashereinafterprovided,
andifsentbymailitshallbeeffectivewhenpostedintheU.S. MailDepositorywithsufficientpostage
attachedthereto:
LESSOR: LESSEE:
Colo. Dept. ofTransportation TownofVail
Attn: PropertyManagementManagerAttn: TownManager
15285S. GoldenRd., Bldg. 4775SouthFrontageRoad
Golden, Colorado80401Vail, Colorado81657
Noticeofchangeofaddressshallbetreatedasanyothernotice. TheLesseewarrantsthattheaddress
listedaboveistheLessee'scurrentmailingaddressandthattheLesseewillnotifytheLessorinwritingof
anychangesinthataddresswithinten (10) daysofsuchchange.
16. HOLDINGOVER. LesseeshallnotoccupyorusethePremises, norallowanyotherpartyto
occupyorusethePremises, aftertheexpirationorsoonerterminationofthisLease. Lesseeshallnot
becomeaHoldoverLesseeormonth -to -monthtenantuponexpirationorearlierterminationofthisLease.
17. CHIEFENGINEER'SAPPROVAL. ThisLeaseshallnotbedeemedvaliduntilithasbeen
approvedbytheChiefEngineeroftheColoradoDepartmentofTransportationandbytheLessee.
18.
HAZARDOUSMATERIALS. TheLesseeagreestodefend, indemnifyandholdharmlessthe
Lessorandanyemployees, agents, contractors, andofficialsoftheLessoragainstanyandalldamages,
claims, liability, loss, finesorexpenses, includingattorney'sfeesandlitigationcosts, relatedtothe
presence, disposal, releaseorclean -upofanycontaminants, hazardousmaterialsorpollutantson, over,
under, fromoraffectingthepropertysubjecttothisLease, whichcontaminantsorhazardousmaterials
theLesseeoritsemployees, agents, contractors, officialsorsub - lesseeshavecausedtobelocated,
disposed, orreleasedonthePremises. Lesseeshallalsoberesponsibleforalldamages, claimsand
liabilitytothesoil, water, vegetation, buildingsorpersonalpropertylocatedthereonaswellasany
personalinjuryorpropertydamagerelatedtosuchcontaminantsorhazardousmaterials.
19.
NONEWPERMANENTSTRUCTURESORIMPROVEMENTS. Nonewpermanentstructuresor
improvementsofanykindshallbeerectedormoveduponthePremisesbyLesseewithouttheexpress
writtenpriorpermissionofLessor. Anysuchstructureorimprovementerectedormoveduponthe
PremiseswithouttheexpresswrittenconsentofLessormaybeimmediatelyremovedbyLessoratthe
expenseofLessee. Further, anystructures, improvementsoritemsofanykindremainingonthe
PremisesattheterminationoftheLeasewillbeconsideredabandonedbyLesseeandmaybe
immediatelyremovedbyLessoratLessee'sexpense.
Rev. 3/06
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3 - 3 - 3
4/17/2012
20.
BINDINGAGREEMENT. ThisLeaseshallbebindinguponandinuretothebenefitofthe
partners, heirs, executors, administrators, andsuccessorsoftherespectivepartieshereto.
21.
DEFAULT. If: (1) Lesseeshallfailtopayanyrentorothersumpayablehereunderforaperiodof
10daysafterthesameisdue; (2) Lesseeshallfailtoobserve, keeporperformanyoftheotherterms,
agreementsorconditionscontainedhereinorinregulationstobeobservedorperformedbyLesseeand
suchdefaultcontinuesforaperiodof30daysafternoticebyLessor; (3) ThisLeaseoranyinterestof
Lesseehereundershallbelevieduponbyanyattachmentorexecution, thenanysucheventshall
constituteaneventofdefaultbyLessee. UpontheoccurrenceofanyeventofdefaultbyLessee
hereunder, Lessormay, atitsoptionandwithoutanyfurthernoticeordemand, inadditiontoanyother
rightsandremediesgivenhereunderorbylaw, doanyofthefollowing:
a) Lessorshallhavetheright, solongassuchdefaultcontinues, togivenoticeofterminationto
Lessee. Onthedatespecifiedinsuchnotice (whichshallnotbelessthan3daysafterthegivingofsuch
notice) thisLeaseshallterminate.
b) IntheeventofanysuchterminationofthisLease, Lessormaythenoratanytimethereafter,
re -enterthePremisesandremovetherefromallpersonsandpropertyandagainrepossessandenjoythe
Premises, withoutprejudicetoanyotherremediesthatLessormayhavebyreasonofLessee'sdefaultor
ofsuchtermination.
c) TheamountofdamageswhichLessormayrecoverineventofsuchterminationshallinclude,
withoutlimitation, (1) theamountatthetimeofawardofunpaidrentalearnedandothersumsowedby
LesseetoLessorhereunder, asofthetimeoftermination, togetherwithinterestthereonasprovidedin
thisLease, (2) alllegalexpensesandotherrelatedcostsincurredbyLessorfollowingLessee'sdefault
includingreasonableattorneys' feesincurredincollectinganyamountowedhereunder (3) anydamages
tothePremisesbeyonditspresentcondition.
d) UponLessee'sfailuretoremoveitspersonalpropertyfromthePremisesaftertheexpiration
ofthetermofthisLease, Lessormayinitssolediscretion, withoutnoticetoordemanduponLessee,
remove, sellordisposeofanyandallpersonalpropertylocatedonthePremises. Lesseewaivesall
claimsfordamagesthatmaybecausedbyLessor'sremovalofpropertyashereinprovided.
22. INSURANCE. (Revised2006perStateControllerRequirements)
a) TheLesseeshallobtainandmaintain, atalltimesduringthedurationofthisLease,
insuranceinthekindsandamountsdetailedbelow. TheLesseeshallrequireanyContractorworkingfor
LesseeonthePremisestoobtainlikecoverage. Thefollowinginsurancerequirementsmustbeineffect
duringtheentiretermoftheLease. Lesseeshall, atitssolecostandexpense, obtaininsuranceonits
inventory, equipmentandallotherpersonalpropertylocatedonthePremisesagainstlossresultingfrom
fire, theftorothercasualty.
b) Workers' CompensationInsuranceasrequiredbyStatestatute, andEmployer'sLiability
Insurancecoveringallemployeesactingwithinthecourseandscopeoftheiremploymentandworkon
theactivitiesauthorizedbythisLeaseinParagraph4.
c) CommercialGeneralLiabilityInsurancewrittenonISOoccurrenceformCG000110/93
orequivalent, coveringPremisesoperations, firedamage, independentConsultants, blanketcontractual
liability, personalinjury, andadvertisingliabilitywithminimumlimitsasfollows:
Page4of9
Rev. 3/06
3 - 3 - 4
4/17/2012
1,000,000eachoccurrence;
2,000,000generalaggregate;
50,000anyonefire.
Ifanyaggregatelimitisreducedbelow, $1,000,000becauseofclaimsmadeorpaid, theLessee,
orasapplicable, itsContractor, shallimmediatelyobtainadditionalinsurancetorestorethefull
aggregatelimitandfurnishtoCDOTacertificateorotherdocumentsatisfactorytoCDOT
showingcompliancewiththisprovision.
d) Ifanyoperationsareanticipatedthatmightinanywayresultinthecreationofapollution
exposure, LesseeshallalsoprovidePollutionLegalLiabilityInsurancewithminimumlimitsofliabilityof
1,000,000EachClaimand $1,000,000AnnualAggregate. CDOTshallbenamedasanAdditional
InsuredtothePollutionLegalLiabilitypolicy. ThePolicyshallbewrittenonaClaimsMadeform, withan
extendedreportingperiodofatleasttwoyearfollowingfinalizationoftheLease.
e) UmbrellaorExcessLiabilityInsurancewithminimumlimitsof $1,000,000. Thispolicy
shallbecomeprimary (dropdown) intheeventtheprimaryLiabilityPolicylimitsareimpairedor
exhausted. ThePolicyshallbewrittenonanOccurrenceformandshallbefollowingformoftheprimary.
ThefollowingformExcessLiabilityshallincludeCDOTasanAdditionalInsured.
f) CDOTshallbenamedasAdditionalInsuredontheCommercialGeneralLiability
Insurancepolicy. CoveragerequiredbytheLeasewillbeprimaryoveranyinsuranceorself- insurance
programcarriedbytheStateofColorado.
g) TheInsuranceshallincludeprovisionspreventingcancellationornon - renewalwithoutat
least30dayspriornoticetoCDOTbycertifiedmailtotheaddresscontainedinthisdocument.
h) TheinsurancepoliciesrelatedtotheLeaseshallincludeclausesstatingthateachcarrier
willwaiveallrightsofrecovery, undersubrogationorotherwise, againstCDOT, itsagencies, institutions,
organizations, officers, agents, employeesandvolunteers.
i) Allpoliciesevidencingtheinsurancecoveragerequiredhereundershallbeissuedby
insurancecompaniessatisfactorytoCDOT.
0) Inorderforthisleasetobeexecuted, theLessee, orasapplicable, itsContractor, shall
providecertificatesshowinginsurancecoveragerequiredbythisLeasetoCDOTpriortotheexecutionof
thislease. Nolaterthan30dayspriortotheexpirationdateofanysuchcoverage, theLesseeor
ContractorshalldelivertotheNoticeAddressofCDOTcertificatesofinsuranceevidencingrenewals
thereof. AtanytimeduringthetermofthisLease, CDOTmayrequestinwriting, andtheLesseeor
Contractorshallthereuponwithin10dayssupplytoCDOT, evidencesatisfactorytoCDOTofcompliance
withtheprovisionsofthissection. Insurancecoveragemustbeineffectorthisleaseisindefault.
k) Notwithstandingsubsection (a.) ofthissection, iftheLesseeisa "publicentity" withinthe
meaningoftheColoradoGovernmentalImmunityActCRS24 -10 -101, etsea ., asamended ( "Act'), the
LesseeshallatalltimesduringthetermofthisLeasemaintainonlysuchliabilityinsurance, by
commercialpolicyorself- insurance, asisnecessarytomeetitsliabilitiesundertheAct. Uponrequestby
CDOT, theLesseeshallshowproofofsuchinsurancesatisfactorytoCDOT. PublicentityLesseesare
notrequiredtonameCDOTasanAdditionalInsured.
Rev.3 /06
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3 - 3 - 5
4/17/2012
1) IftheLesseeengagesaContractortoactindependentlyfromtheLesseeonthePremises,
thatContractorshallberequiredtoprovideanendorsementnamingCDOTasanAdditionalInsuredon
theirCommercialGeneralLiability, andUmbrellaorExcessLiabilitypolicies.
23. ADDITIONALPROVISIONS.
a) Noparkingshallbeallowedinanyareawithinthe1 -70clearzone. Additionally, noparking
shallbeallowedinanyareathatlackssufficientshoulderwidthtoallowaparkedvehicleto
belocatedcompletelyoutofanyadjacenttravellaneandwhichdoesnotprovideadequate
protectionstopedestriansfrommovingvehicles.
b) LessorandLesseehavebeencollaboratingtodevelopandimplementimprovementstothe
frontageroadsatstandardswhichareacceptabletobothCDOTandFHWAtoprovidesafe
operationsformotoristsandpedestrians. Asaresult, LessorandLesseeagreethat
Lessee'suseofthePremisesduringthisleasetermoranyfutureleaseshallbecontingent
uponLessee, atnocostorexpensetoLessorexceptasprovidedinSection23(b)iiibelow,
completingtheimprovementsdescribedandwithinthetimeframesdescribedinthisSection
anddepictedonExhibit "B" attachedheretoandincorporatedhereinbyreference.
i. WideningthenorthshoulderoftheSouthFrontageRoadfrommileposts176.3to
177.0, togetherwiththeinstallationofcurbandgutterfrommileposts176.5to177.0,
allinaccordancewiththeplansandspecificationsrelatedtoCDOTSpecialUse
Permit #311046 -S. Thiswork, labeledVAILVALLEYDR — EASTFORDPARKon
Exhibit "B ", shallbecompletedonorbeforeJanuary1, 2012.
ii. Installingguardrailadjacenttotheshoulderofeastbound1 -70fromapproximate
milepost175.31toapproximatemilepost175.81andwideningthenorthshoulderof
theSouthFrontageRoadfromapproximatemilepost175.31toapproximatemilepost
175.84. Thiswork, labeledLIONSHEADonExhibit "B ", shallbecompletedonor
beforeNovember1, 2013.
iii. RemovingtheexistingpavementstripingalongtheSouthFrontagefromapproximate
milepost176.15toapproximatemilepost176.43. Thiswork, labeledVAILVILLAGE
RE- STRIPEonExhibit "B ", shallbecompletedonorbeforeSeptember1, 2012.
Lessoragreestothereafterperformtheworkofinstallingnewpavementstripingat
thislocation.
iv. Installingguardrailadjacenttotheshoulderofwestbound1 -70fromapproximate
milepost172.98toapproximatemilepost173.2. Thiswork, labeledWESTVAIL
NORTHINSTALLGUARDRAIL, shallbecompletedonorbeforeSeptember1, 2012.
v.
Installingguardrailadjacenttotheshoulderofwestbound1 -70fromapproximate
milepost173.51toapproximatemilepost173.64, togetherwiththeinstallationofa
buststopadjacenttothesouthofthenorthfrontageroadatapproximatemilepost
173.65. Thiswork, labeledSAFEWAY /CITYMARKETINSTALLGUARDRAIUBUS
SHELTERonExhibit "B ", shallbecompletedonorbeforeSeptember1, 2012.
vi. Installingparkinglaneimprovementstothenorthfrontageroadfromapproximate
milepost173.5toapproximatemilepost173.82. Thiswork, labeledSAFEWAY /CITY
Rev. 3/06
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4/17/2012
MARKETPARKINGLANEIMPROVEMENTSonExhibit "B ", shallbecompletedonor
beforeSeptember1, 2013.
vii. Installingparkinglaneimprovementstothenorthfrontageroadfromapproximate
milepost172.98toapproximatemilepost173.32. Thiswork, labeledWESTVAIL
NORTHPARKINGLANEIMPROVEMENTSonExhibit "B ", shallbecompletedonor
beforeSeptember1, 2014.
viii. Installingparkinglaneimprovementstothenorthfrontageroadfromapproximate
milepost175.80toapproximatemilepost176.05. Thiswork, labeledMIDDLECREEK
onExhibit "B ", shallbecompletedonorbeforeSeptember1, 2014.
ix. Installingparkinglaneimprovementsalongthenorthsideofthesouthfrontageroad
fromapproximatemilepost174.43toapproximatemilepost174.72andalongthe
southsideofthesouthfrontageroadfromapproximatemilepost174.48to
approximatemilepost174.53. Thiswork, labeledCASCADEonExhibit "B ", shallbe
completedonorbeforeSeptember1, 2014.
c) Thepartiesagreethat, intheeventanyoftheimprovementsdescribedinSection23(b)
abovearedeletedoralteredbymutualagreementbetweentheparties, parkingadjacentto
thedeletedareaswillbeprohibitedandwillnotbeincludedinfutureleaseagreements
Lessorwillreevaluatethetypeandamountofparkingspaceswhichmaybeallowedadjacent
tosuchareasbasedonstandardsthatprovidesafeoperationsformotoristsandpedestrians.
d) IntheeventLesseecompletestheinstallationofimprovementsdescribedinSection23(b) to
thesatisfactionofLessorandFHWAandwithinthetimedescribedforeachimprovement,
Lesseeshallhaveanoptiontoleasethepremisesforpublicparkingforone (1) successive
three (3) yearterm, subjecttothetermsandconditionstobenegotiatedbythepartiesprior
tothecommencementofsaidthree (3) yearterm.
e) Lesseemayissueamaximumofthree - hundred (300) permitstoparkingpatronstoallow
parkingduringthetermofthisLease. Vailmaychargefeesforsaidpermitssubjecttothe
termsandconditionsstatedinSection23(f) below; provided, however, thattheissuanceof
suchpermitsshallbemadewithoutanytypeofdiscriminationprohibitedbythelawsofthe
UnitedStatesofAmericaand /ortheStateofColorado. Permitholdersarenottobe
consideredassub - lesseesunderthisLeaseAgreement; noconditionorrestrictionimposed
orcreatedbyLesseewithrespecttotheissuanceofsuchpermitsshallservetolessen, sever
orassigntheduties, obligations, covenants, pledgesandpromisesofLesseeascontainedin
thisLease. IntheeventthisLeaseisterminatedpriortoitsexpirationandLessorretakes
possessionofthePremises, Lessorshallhavenoduty, obligationorliabilitywithrespectto
theholderofanypermitwhosepriviledgestoutilizetheparkingpermitsarefundamentally
revokedasaresultofsuchLeasetermination; allsuchliabilitiesshallremainwithLessee.
f) Lesseeshallkeepanaccurateaccountingoftheactualfeesithascollectedforpermits
issuedpursuanttoSection23(e) above. LesseepledgestogiveLessoracertifiedcopyof
suchaccountingwithinten (10) daysfollowingtheexpirationorearlierterminationofthis
Lease. IntheeventthesumscollectedbyLesseeexceed $20,000, Lesseeshallpayallsuch
sumsinexcessof $20,000toLessor; saidsumsshallbedueandpayablebyLesseewithin
thirty (30) daysfollowingtheexpirationorearlierterminationofthisLease.
Rev.3 /06
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3 - 3 - 7
4/17/2012
g) LesseeshallpromptlynotifyCDOTeachtimeLessee'soff - streetparkingfacilitieshave
exceededcapacity, thuscausingoverflowparkingintotheSouthFrontageRoadright -of -way.
Saidnoticesshallincludethedatethatoverflowparkingoccurred.
h) LesseeshallnotusethePremisesnorallowanyotherpartytousethePremisesforany
purposenotspecificallyauthorizedbythisLeasenorforanypurposeprohibitedbytheState
ofColoradoand /ortheFHWA.
i) Lesseeshallnotallow, norcausetobeallowed, parkingwithinanyclearzoneareafor1 -70.
Lesseeshall, atnocostorexpensetoLessor, causeanyvehicleparkedwithinanyclear
zoneareatobeimmediatelytowed.
j) Lesseeshallprovideandmaintainconspicuousdelineation, includingdirectionalcontrolby
Lessee'semployeesandagents, ofpermitparkingareas, overflowparkingareasandareas
whereparkingisstrictlyprohibited.
k) LesseeshallensurethatparkinguponthePremisesshallnotinterferewithanyportionofthe
adjoining1 -70andwiththe1 -70frontageroadtravellanes. Lesseeshallfurtherensurethat
parkinguponthePremisesshallnotinterferewithLessor'sorLessor'sapprovedinstallation,
operation, maintenanceandrepairofanyutilitiesordrainagefacilitieslocatedon, above,
over, under, through, acrossoradjacenttothePremises.
1) IntheeventLesseecomplieswithandabidesbyeachandeveryterm, covenant, condition,
restriction, dutyandobligationtobemetbyLesseeduringthetermofthisLease, Lessor
agreestomakediligenteffortstoremoveallorportionsoftheFrontageRoadswithintheVail
TownlimitsfromtheInterstateright -of -way; provided, however, thatthepartiesunderstand
Lessorcannotguaranteethesuccessofobtainingvariousapprovalsrequiredtoaccomplish
theforegoing.
m) ThisLeaseshallnotbedeemedvalidunlessithasbeenapprovedbytheFHWA.
THEREMAINDEROFTHISPAGEINTENTIONALLYLEFTBLANK
Rev.3 /06
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3 - 3 - 8
4/17/2012
INWITNESSWHEREOF, thepartiesheretohaveexecutedthisleaseagreementonthedayandyear
firstabovewritten.
STATEOFe (310Y-
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COUNTYOFE, CA_ )
Theforegoinginstrumentwassubscribedandsworntobeforemethis ) D -day of C20
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Witnessmyhandandofficialsal.
Mycommissionexpires b
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ATTEST:
BenhardtK. Rasmussen,
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LESSOR:
COLORADODEPARTMENTOF
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L I 4) /Zk
TIMOTHYJ. HARRIS, P.E.
ChiefEngineer
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VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: April 17, 2012
ITEM/TOPIC: DRB/PEC Update
PRESENTER(S): Warren Campbell
ATTACHMENTS:
April 4, 2012 DRB Meeting Results
April 8, 2012 PEC Meeting Results
4/17/2012
Page 1
DESIGN REVIEW BOARD AGENDA
PUBLIC MEETING
April 4, 2012
Council Chambers
75 South Frontage Road West - Vail, Colorado, 81657
MEMBERS PRESENT MEMBERS ABSENT
Tom DuBois
Andy Forstl
Brian Gillette
Rollie Kjesbo
Libby Maio
Swearing in new members / 10 minutes Lorelei
Selection if Chair
Action: Tom DuBois was elected Chair
Motion: Kjesbo Second: Gillette Vote: 4-0-0
Selection of Vice-Chair
Action: Brian Gillette was elected Vice-Chair
Motion: DuBois Second: Maio Vote: 4-0-0
PROJECT ORIENTATION 12:30pm
SITE VISITS
1. Weltner Residence – 1701 Buffehr Creek Road
2. Hernandez Residence – 1416 Morraine Drive
3. Roth Residence – 2865A Aspen Lane
4. Booth Falls Mountain Homes – 3094 Booth Falls Road
5. Goldman & Cheney Residences – 4220 Spruce Way
6. Louthan Residence – 4966 Juniper Lane
7. Vail Transportation Center – 241 East Meadow Drive
8. Vail International – 300 East Lionshead Circle
MAIN AGENDA 3:00pm
1. Roth Residence DRB120040 / 10 minutes Rachel
Final review of changes to approved plans (railings)
2865A Aspen Lane/Lot 2, Block 6, Vail Village Filing 11
Applicant: Henry Roth, represented by Mark Smith
ACTION: Tabled to April 18, 2012
MOTION: Gillette SECOND: Maio VOTE: 5-0-0
2. Louthan Residence DRB120033 / 10 minutes Bill
Final review of changes to approved plans (patio)
4966 Juniper Lane/Lot 8, Block 5, Bighorn 5th Addition
Applicant: Bob and Ann Louthan, represented by Piper Architects
ACTION: Approved with a condition
MOTION: Kjesbo SECOND: Gillette VOTE: 4-1-0 (Maio opposed)
CONDITION(S):
1. The applicant shall install Colorado Buff Stained Strip stone (Gallegos Stone Sample #25).
4 - 1 - 1
4/17/2012
Page 2
3. Hernandez Residence DRB120053 / 15 minutes Rachel
Final review of new construction (single-family)
1416 Moraine Drive / Lot 8, Block 2, Dauphanais-Mosley Filing 1
Applicant: Job Gonzalez Hernandez, represented by John Martin
ACTION: Approved with conditions
MOTION: Kjesbo SECOND: Maio VOTE: 4-0-1 (Gillette recused)
CONDITION(S):
1. The applicant shall submit a final material board to Staff for final review of compliance with the
SDD #22 design guidelines.
2. The applicant shall install stone at the base of the entire structure at least 2 feet tall on all
elevations except directly next to the doors at the south elevation.
4. Booth Falls Mountain Homes DRB120063 / 10 minutes Rachel
Final review of minor exterior alteration (repaint)
3094 Booth Falls Road/Lot 1, Block 2, Vail Village Filing 12
Applicant: Booth Falls Mountain Homes HOA, represented by Steve Prawdizik
ACTION: Approved
MOTION: Gillette SECOND: Maio VOTE: 5-0-0
5. Goldman & Cheney Residences DRB120057 / 10 minutes Rachel
Final review of minor exterior alteration (reroof)
4220 Spruce Way/Lot 3, Block 7, Bighorn Subdivision, 3rd Addition
Applicant: Scott Goldman and Maryalice Cheney
ACTION: Approved
MOTION: Gillette SECOND: Maio VOTE: 5-0-0
6. Vail International DRB120069 / 10 minutes Warren
Final review of minor exterior alteration (repaint)
300 East Lionshead Circle/Lot 4, Block 1, Vail Lionshead Filing 2
Applicant: Vail International Condominium Association, represented by Saundra Spaeh
ACTION: Approved with condition(s)
MOTION: Gillette SECOND: Maio VOTE: 5-0-0
CONDITION(S):
1. The applicant shall paint both chimneys above the roof on the north elevation Benjamin Moore
Baffin Island designated as a "A" on the elevations.
7. Weltner Residence DRB120074 / 15 minutes Rachel
Conceptual review of new construction (single-family)
1701 Buffehr Creek Road/Lot 1, Eleni Zneimer
Applicant: Doug Weltner, represented by Scott Turnipseed
Action: Conceptual: no vote
8. Town of Vail DRB120076 / 15 minutes Warren
Final review of a minor exterior alteration (landscaping)
241 East Meadow Drive (Vail Transportation Center)/Tract B-C, Block 5D, Vail Village Filing 1
Applicant: Town of Vail, represented by Gregg Barrie
ACTION: Approved with condition(s)
MOTION: Gillette SECOND: Maio VOTE: 5-0-0
CONDITION(S):
1. The applicant shall bring future replacement landscaping plans before the Design Review
Board for review for approval prior to implementation.
4 - 1 - 2
4/17/2012
Page 3
STAFF APPROVALS
Four Seasons Hotel DRB120045 Warren
Final review of minor exterior alteration (roof)
1 Vail Road/Lot A-C, Vail Village Filing 2
Applicant: Vail Hotel 09 LLC, represented by David Sorenson
Gasthof Gramshammer DRB120047 Rachel
Final review of minor exterior alteration (patio)
231 Gore Creek Drive / Lots H-I, Block 5B, Vail Village Filing 1
Applicant: Pepi Gramshammer, represented by Ken Cameron
John Residence DRB120048 Rachel
Final review of an addition (bedroom)
5075 Ute Lane / Lot 29, Block 1, Vail Meadows Filing 1
Applicant: Maurice and Jan John, represented by Ron Amass
Casa Del Sol Condominiums DRB120051 Rachel
Final review of minor exterior alteration (pool area, window, door)
2140 South Frontage Road West / Unplatted
Applicant: Casa Del Sol Homeowners Association, represented by John Perkins
Ryerson Residence DRB120056 Rachel
Final review of minor exterior alteration (windows)
4859 Meadow Drive / Bighorn 5th Addition, Block 5, Lot 16
Applicant: Anthony and Cynthia Ryerson
Arnold Residence DRB120058 Rachel
Final review of a minor exterior alteration (windows, door)
5197 Black Gore Drive Unit A9/Heather of Vail
Applicant: Fiona and William Arnold, represented by Matthew McRae
Bolin Residence DRB120064 Rachel
Final review of minor exterior alteration (air conditioner)
1017 Ptarmigan Road/Lot 1, Block 5, Vail Village Filing 7
Applicant: R.L. Bolin Properties LTD, represented by Phillip Ashton-Hirst
Racquet Club DRB120065 Bill
Final review of a sign application (address)
4695 Racquet Club Drive/Unplatted
Applicant: Racquet Club Owners Association, represented by Steve Loftus
The applications and information about the proposals are available for public inspection during regular office
hours in the project planner’s office, located at the Town of Vail Community Development Department, 75
South Frontage Road. Please call 479-2138 for information.
Sign language interpretation available upon request with 24 hour notification. Please call 479-2356,
Telephone for the Hearing Impaired, for information.
4 - 1 - 3
4/17/2012
Page 1
PLANNING AND ENVIRONMENTAL COMMISSION
April 9, 2012
12:30pm
TOWN COUNCIL CHAMBERS / PUBLIC WELCOME
75 S. Frontage Road - Vail, Colorado, 81657
PEC Members Present Members Absent
Susan Bird Luke Cartin
Michael Kurz
Pam Hopkins
Bill Pierce
Henry Pratt
John Rediker
DRB Members Present Members Absent
DuBois None
Forstl
Gillette
Kjesbo
Maio
Lunch with Design Review Board 30 minutes
A Joint work-session on the municipal site redevelopment
Swearing in new members – Lorelei Donaldson 10 minutes
PEC Chair
ACTION: Pierce Chair
MOTION: Kurz SECOND: Rediker VOTE: 6-0-0
PEC Vice-Chair
ACTION: Pratt Vice-Chair
MOTION: Pierce SECOND: Rediker VOTE: 6-0-0
60 minutes
1. A request for the review of conditional use permits, pursuant to Section 12-9C-3, Conditional
Uses, Vail Town Code, for a healthcare facility and a public building and grounds, to allow for the
redevelopment of the Town of Vail municipal site with a medical research, rehabilitation, and
office building and a municipal office building located at 75 and 111 South Frontage Road
West/unplatted, and setting forth details in regard thereto. (PEC120012)
Applicant: Vail MOB, LLC, represented by Triumph Development and Town of Vail, represented
by Consilium Partners, Vail
Planner: Warren Campbell
ACTION: Tabled to April 23, 2012
MOTION: Kurz SECOND: Pratt VOTE: 6-0-0
Warren Campbell presented the staff memorandum.
4 - 2 - 1
4/17/2012
Page 2
George Ruther, Community Development Department Director, presented the background and
history of the proposed municipal site redevelopment project.
Commissioner Rediker asked for clarification about the need for an Environmental Impact Report
(EIR).
Warren Campbell answered that an EIR is not anticipated at this time.
Will Hentschel, Oz Architecture, Town of Vail’s representative presented an overview of the
proposed redevelopment project and the associated development standards.
George Ruther clarified that the current development site consists of two lots, and there is no
proposal to re-subdivide those existing lots.
Commissioner Pierce asked for clarification about the proposed setbacks.
Will Hentschel clarified.
George Ruther and Mike Foster discussed the applicants’ discussions with CDOT concerning
construction proximity and logistics related to I-70, the South Frontage Road, and relocating the
helipad. Mike Foster noted that the helipad is anticipated to be relocated to the east end of Ford
Park.
Commissioner Hopkins asked about impacts of this project on peak traffic times and impacts to
the South Frontage Road.
Mike Foster and George Ruther explained the considerations explored to date and noted that
consultants are preparing a formal traffic study.
Commission Kurz cautioned on the practicality of left turns exiting from the site at peak times.
George Ruther noted how this proposal facilitates the redevelopment of the medical center
facilities on the south side of the South Frontage Road and that the traffic study will include the
anticipated redevelopment at the Vail Valley Medical Center.
Commissioner Pierce asked about addressing current driveway access points conflicts.
Commissioner Bird asked about the existing pedestrian cross-walk and identified the current
conflicts with the ECO bus stop.
Mike Foster noted that the pedestrian bridge is intended to improve pedestrian circulation across
the road.
Andy Forstl asked about a below grade pedestrian tunnel.
Mike Foster and George Ruther identified the challenges associated with a tunnel and how a
bridge could better facilitate redevelopment on the south side of the road.
Commissioner Kurz asked if the TOV building would be filled by existing uses or if expansion
would be possible.
George Ruther clarified that little growth beyond current services could be accommodated at this
time. He noted that spaces would be significantly more efficient that the existing office spaces.
4 - 2 - 2
4/17/2012
Page 3
Commissioner Kurz asked about the appearance of a campus or of two separate buildings.
George Ruther clarified that the two buildings will have separate architectural character,
especially since the current police addition will not be demolished and must be integrated into
the new municipal building addition.
Commissioner Kurz asked how the medical center treats patients and how that affects the
location of the helipad, especial is the longer distance to the helipad has patient treatment
impacts.
Mike Foster noted that the current location was supposed to be a one-year temporary solution
back in 1983. He added that it is proposed to be temporarily relocated to Ford Park and the
helipad is intended to be permanently relocated to the current hospital site.
George Ruther noted that the sole intent of the helipad is for emergency situations and ultimately
the helipad should be located on the roof of the hospital building.
Commissioner Pierce noted the importance of the DRB addressing the lack of continuity of the
three buildings (TOV, MOB, and hospital site).
Tom DuBois expressed his support for having separate buildings and distinctive character.
Brian Gillette agreed.
Commissioner Pierce noted the DRB’s general support for the design concept.
George Ruther noted that all buildings in Vail must have general compatibility with their
neighborhoods.
Commission Peirce stated that there is not a strong need to have current police addition drive
the architectural design of the new TOV building.
Tom DuBois agreed and noted how it reduces the mass of the building and gives the
appearance of additions over time.
Brian Gillette agreed.
Commissioner Rediker asked for clarification about the interior connection of town hall to the
police addition.
George Ruther explained the options being explored.
Commissioner Rediker asked about the bulk and mass concerns of attaching a 3 to 4 story
addition to the existing 2 story police addition.
George Ruther explained the integrations issues being explored (consolidating mechanical and
communication equipment, etc.). He explained the additional cost and parking demands
associated with a fourth story to the new town hall building and when this issued will be
addressed by the Town Council.
Commissioner Rediker asked why the police addition is not being remodeled and if the town hall
building and the police addition are considered one building.
4 - 2 - 3
4/17/2012
Page 4
George Ruther explained the reasoning for not demolishing the existing police addition.
Commissioner Pierce noted that maintaining the police addition will help prevent the construction
of a large municipal “monument” and helps maintain the current scale. He recommended the
DRB review in detail the proposed sense of arrival and the appropriate architectural styling. He
concluded by asking about loading and delivery.
Will Hentschel and George Ruther described the proposed loading and delivery facilities, the site
constraints, and the potential positive and negative effects of the options.
Brian Gillette asked for clarification about the site entrance and parking location and usage.
Will Hentschel, George Ruther, and Mike Foster described the operation of the parking structure.
Commissioner Rediker asked about the parking management (paid or free parking, skier
parking, enforcement, etc.)
George Ruther identified that the Town Council will be discussing this topic at an upcoming
public hearing and described the opportunities for non-business hour, alternative parking uses.
Tom DuBois asked for clarification about patient access to the MOB.
Mike Foster described the proposed arrival and access to the MOB.
Tom DuBois cautioned against over signing the buildings.
Commissioner Pierce asked for clarification of the proposed uses in the MOB.
Mike Foster identified the anticipated users/businesses and described the building programming.
Commissioner Pratt asked if the proposed building was designed to be five stories and built
property line to property line.
Mike Foster described the layout of the proposed MOB.
Jim Lamont, Vail Homeowner Association, noted the Vail Transportation Master Plan
recommends that hospital vehicular and pedestrian traffic be removed from West Meadow Drive.
He noted that many past master plans for the hospital have not been implemented. He
requested that the Vail Valley Medical Center provide their future plans during the review of this
project. He disclosed that his wife owns a unit adjacent to the medical center. He noted that the
medical center traffic and the trash/recycling center does not make for a good neighbor.
He believes that the Vail Valley Medical Center future plans are not a separate project from this
proposal and their future plans must be disclosed as part of this review. He recommended the
TOV/MOB, Vail Valley Medical Center, and Evergreen Lodge redevelopments must be
considered collectively, especially related to traffic and vehicle access. He asked for an example
of other buildings in Vail that are comparable in size.
George Ruther mentioned the US Bank building and the Tivoli Lodge as being similar in scale.
Jim Lamont asked which development guidelines apply to the MOB/TOV redevelopment.
4 - 2 - 4
4/17/2012
Page 5
George Ruther clarified that the general, town-wide guidelines apply. The Vail Village and
Lionshead guidelines would not apply.
Brian Gillette asked for further clarification. He asked fi future access points would be addressed
by the traffic study.
Will Hentschel indicated, yes.
Jim Lamont recommended that the traffic study address all the development sites (TOV/MOB,
Vail Valley Medical Center, US Bank, and Evergreen Lodge) and the loading/delivery associated
with all the sites. He requested that the traffic report analyze a possible round-a-bout in depth
and not only at a conceptual level. He noted his concerns about the frequency and intent of the
helipad use. He recommended the helicopter arrives only on demand, and does not recommend
that helicopters fly in every morning and then fly out every evening.
Commissioner Bird disagreed that having helicopters only fly in from down valley when called
takes too much time for patient needs.
Jim Lamont recommended that the FAA be contacted regarding regulations and that controls
needed to be put in place to ensure that flights are only for emergency use and not elective
treatments.
Jim Lamont asked if the MOB/TOV site would be part of a Urban Renewal District, or other
similar designation.
George Ruther answered, not at this time; but the design team is looking into all the financing
options.
Jim Lamont noted that the pedestrian bridge may need to be a more grand vision. He
recommended exploring a cut-and-cover design concept similar to proposal to bury I-70/frontage
roads and the Vail Pass wildlife bridges. This could provide additional usable space and future
uses.
Gwen Scapello noted her support of Mr. Lamont’s questions. She asked if the MOB is designed
with room for expansion and growth. She asked if years in the future the Town would need to
again relocate to accommodate future MOB growth.
George Ruther identified how after economic/business analysis the MOB has been scaled back
from their initial design for a large proposed building.
Gwen Scapello asked about the potential re-purposing MOB building if the tenants move down
valley or out of Vail in the future.
George Ruther described the Town Council and medical center discussions on this topic. He
described the investments being made by the applicants and the long term benefits to the
medical center. He noted that the future potential uses on the property would be determined by
the General Use District. The Town Council chose not to place further use restrictions (such as
private covenants) on the MOB site with the land sales agreement.
Gwen Scapello asked for clarification on the proposed parking structure design.
Will Hentschel clarified the design.
4 - 2 - 5
4/17/2012
Page 6
Gwen Scapello asked about the relocation of the community recycling center.
George Ruther noted that the recycling center may be relocated to several Town owned lots.
The most likely properties are the RV lot adjacent to the Lionshead Parking Structure and the
Public Works Facility. He noted that the long term solution may be Town-wide curbside
recycling.
Commissioner Rediker asked about using the RV lot for helipad use.
George Ruther noted the conflicts associated with the many vehicles. He noted that seven
locations are being considered, but only two sites that meet all the site selection criteria: Ford
Park and the Town of Vail snow dump at the Public Works facility.
Brian Gillette noted that the farther the recycling in relocated from the main round-a-bout the less
is will be used.
George Ruther noted that one alternative consider were many remote locations, but there are
impacts to that as well.
Gwen Scapello noted the need for the RV lot.
Jim Lamont asked if the MOB could be a stand-alone building.
George Ruther and Will Hentschel described how the parking structure would need to be re-
designed.
Jim Lamont noted that long term the TOV site could be a future office building and town hall
could be relocated to many alternative locations. He expressed the need to address Vail’s
“original sins” such as traffic and access issues related to the subject sites, Meadow Drive, RV
lot, Dobson Ice Arena, the library, Evergreen Lodge, Vail International, etc. He cautioned about
having a “Vail centric” view. He noted that the concern should not be about the medical center
moving, but about a competitor starting down valley and those impacts to Vail and this medical
center. He noted that Vail has grown into a city and we need to remain competitive. He noted
that he supports this project, but only if it makes Vail’s medical service more competitive.
Commissioner Pierce expressed that traffic volumes, left turns, hospital access, etc. needs to be
examined in more detail. What are the impacts if the hospital access is relocated across the
street from this site in the future?
Commissioner Kurz noted the concerns about timing around this project. He is not concerned
about the threat of down valley competition. He disagrees with concerns about helicopter noise
in exchange for saving a life.
Commissioner Pratt believes there are traffic concerns regardless of the medical center, and all
surrounding issues must be examined.
Commissioner Kurz agrees with Mr. Pratt and recommends traffic master plan.
Brian Gillette asked about the frontage road design and the location of future round-a-bouts.
Commissioner Bird asked if the medical center was participating in exploring traffic solutions.
George Ruther answered, yes.
4 - 2 - 6
4/17/2012
Page 7
15 minutes
2. A request for the review of a final plat, pursuant to Chapter 13-12, Exemption Plat Review
Procedures, Vail Town Code, to allow for the re-subdivision of Lots 2 and 3, Bighorn Subdivision
4th Addition, located at 4316 and 4336 Streamside Circle West, and setting details in regards
thereto. (PEC110063)
Applicant: Diamond Assets, represented by Triumph Development
Planner: Bill Gibson
ACTION: Approved with conditions
MOTION: Kurz SECOND: Pratt VOTE: 5-1-0 (Hopkins opposed)
CONDITIONS:
1. The applicant shall add the following note to the plat: The addresses on this plat are
for reference purposes only. Please refer to the Town of Vail for updated addressing
information.
2. The applicant shall delete the administrator certificate from the plat.
3. The applicant shall ensure that the final plat does not render the existing legally non-
conforming side setbacks more nonconforming.
Bill Gibson made a presentation per the staff memorandum.
Commissioner Rediker asked the purpose of moving the lot line.
Mike Foster, applicant’s representative, stated that the purpose of moving the lot line is to
redistribute development potential for redevelopment.
Commissioner Pierce stated the new property line seems more logical than the existing property
line. He added that a non-conforming lot would not be created.
Mike Foster noted that the new lot lines will not worsen the existing conditions.
Commissioner Rediker asked what an 80’ x 80’ square represents.
Bill Gibson stated that the Vail Town Code requires an 80’ x 80’ square fit into lots to provide a
buildable lot.
Commissioner Pierce asked for clarification on which lot lines exist and which lines are
proposed. He amended his previous comments and noted that the existing lines are more
logical than the proposed.
Commissioner Pratt asked for clarification of distance between buildings and property lines. He
added that it seems the setbacks seem to be reduced with the change in property lines.
Bill Gibson stated that based on the criteria, Staff recommends approval and mentioned the
Town Code has no requirement for straight property lines.
Commissioner Hopkins asked which house would potentially be redeveloped. She also asked
where a redeveloped house would be located on the lot.
Mike Foster noted that a new house would need to comply with setbacks.
Commissioner Hopkins added that with the proposed property lines better accommodate
additions to the existing structures than the current lot lines.
4 - 2 - 7
4/17/2012
Page 8
30 minutes
3. A request for a recommendation to the Vail Town Council for amendments to the Ford Park
Management Plan, to allow for the construction of various improvements at Ford Park
(realignment of athletic fields, new restroom and concession buildings, new covered outdoor
terrace, Gerald R. Ford Amphitheater renovations, park entrance improvements, Betty Ford
Alpine Garden welcome center, streetscape improvements, etc.) located at 530, 540, and 580
South Frontage Road East/Unplatted, and setting forth details in regard thereto. (PEC120006)
Applicant: Town of Vail
Planner: Bill Gibson
ACTION: Recommendation of approval
MOTION: Kurz SECOND: Bird VOTE: 5-1-0 (Pratt opposed)
Bill Gibson presented the staff memorandum.
Commissioner Pierce clarified that if there is any assurance of the Ford Park improvements.
Bill Gibson stated that these are master plan recommendations and do not a project will be
constructed as shown since these are illustrative plans and not construction drawings.
Tom Braun, the applicant’s representative, reviewed the revisions made to the proposed
management plan amendments in response to the comments from Commission’s last hearing
including loading and delivery, pedestrian access and other issues outlined in the application
material.
Commissioner Kurz asked if access from the west end of Betty Ford Way would be closed and
asked about feasibility of widening east Betty Ford Way.
Todd Oppenheimer noted that the west access would continue to have gates, but should to be
more closely controlled. He described the potential re-grading and retaining wall associated with
upgrading the east access road.
Commissioner Hopkins asked delivery vehicle traffic.
Tom Braun provided details on the vision for future delivery vehicle access in the park. He
added that a solution that is cost effective and workable will be found and then will be
implemented. He added that a solution will be presented in the development application, and the
master plan is a guide for future development. He said there is room to work and there is an
opportunity to minimize trips through the west side of the park. He identified alternative traffic
flow options that are still being considered.
Tom Braun then described the proposed Betty Ford Alpine Garden’s education building, and
explained the reasoning for its location. He said the commissioners expressed interest in
moving the future building to the east of the schoolhouse, but he said the west side was a better
solution.
Petro Campos of Zehren and Associates also addressed previous Commissioner comments
about the Betty Ford Alpine Gardens. He stated that putting the new education center to the
east of the school house would displace the existing children’s garden areas, which was very
costly to build and would be difficult to relocate. The context of the views work best with the
current proposal. He added that location as it relates to Betty Ford Way was a major factor in
selecting the building location. He stated that there is a blue spruce along Betty Ford Way that
marks the start of great views of Gore Creek. He explained the proposed location of the BFAG
building and its relationship to other elements in the vicinity.
4 - 2 - 8
4/17/2012
Page 9
Commissioner Rediker asked Staff about Objective 1.3 (page 14) designating preservation
zones. He is wondering if there has been any designation of preservation zones and if so, where
they are.
Tom Braun stated they are shown on the plan around Gore Creek and the Nature Center with
dashed lines.
Commissioner Rediker had noted his concerns about coal tar sealants at the previous
Commission hearings. He identified the health and environmental risks and mentioned that these
sealants have been banned by the State of Washington, Washington DC, Austin, TX, Madison,
WI and Dane County, WI. He said these should sealants should be banned here in Vail.
Todd Oppenheimer stated that these sealants are most commonly used on residential driveway
and parking applications and that the Town of Vail does not use these materials to maintain
roadways. Instead the Town of Vail either adds more asphalt, removes some top surface
asphalt before adding more asphalt, or adds a chip seal over the road; but none of methods uses
coal tar products.
Commissioner Rediker stated he understands the need to expand the paths and roads in the
park, but their proximity to the creek means the town needs to take care of the creek and make
sure there is no toxins going into the creek.
Todd Oppenheimer stated the Town will use all best management practices possible during
construction.
After the motion was made, Commissioner Pratt stated he is opposed to the storage building at
the west end of the athletic fields and he doesn’t think the recommendations for the Betty Ford
Alpine Gardens are fully resolved.
5 minutes
4. A request for the review of amendments to a conditional use permit, pursuant to Section 12-16-
10, Amendment Procedures, Vail Town Code, to allow for the construction of various
improvements at Ford Park (realignment of athletic fields, new restroom and concession
buildings, new covered outdoor terrace, Gerald R. Ford Amphitheater renovations, park
entrance improvements, Betty Ford Alpine Garden welcome center, streetscape improvements,
etc.) located at 530, 540, and 580 South Frontage Road East/Unplatted, and setting forth details
in regard thereto. (PEC120003)
Applicant: Town of Vail
Planner: Bill Gibson
ACTION: Tabled to April 23, 2012
MOTION: Kurz SECOND: Pratt VOTE: 6-0-0
5 minutes
5. A request for a final recommendation to the Vail Town Council for prescribed regulations
amendments to Title 12, Zoning Regulations and Title 14, Development Standards, Vail Town
Code, pursuant to Section 12-3-7, Amendment, Vail Town Code, to provide regulations that will
implement sustainable building and planning standards, and setting forth details in regard
thereto. (PEC090028)
Applicant: Town of Vail
Planner: Rachel Dimond/Kristen Bertuglia
ACTION: Tabled to April 23, 2012
MOTION: Kurz SECOND: Pratt VOTE: 6-0-0
4 - 2 - 9
4/17/2012
Page 10
6. Approval of March 26, 2012 minutes
MOTION: Kurz SECOND: Hopkins VOTE: 5-0-1 (Bird abstained)
7. Information Update
8. Adjournment
MOTION: Rediker SECOND: Hopkins VOTE: 6-0-0
The applications and information about the proposals are available for public inspection during regular
office hours at the Town of Vail Community Development Department, 75 South Frontage Road. The
public is invited to attend the project orientation and the site visits that precede the public hearing in the
Town of Vail Community Development Department. Please call (970) 479-2138 for additional
information.
Sign language interpretation is available upon request with 24-hour notification. Please call (970)
479-2356, Telephone for the Hearing Impaired, for information.
Community Development Department
Published April 6, 2012, in the Vail Daily.
4 - 2 - 10
4/17/2012
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: April 17, 2012
ITEM/TOPIC: Information Update and Attachments:
1) April, 2012 VEAC Minutes;
2) January, 2012 All Store Same Store Sales;
3) Forest Service Site update.
PRESENTER(S): Various
ATTACHMENTS:
All Store Same Store
VEAC 041012 minutes
4/17/2012
Town of Vail - Sales Summary
Winter 2011/12, as of 1/31/12
The report is produced by the Town of Vail Economic Development Office, with data provided by the Town of Vail
Finance Department, and is prepared by MTRiP, the Mountain Travel Research Program. For further information,
please contact: Kelli McDonald, Town of Vail Economic Development Manager (970.479.2454, kmcdonald@vailgov.com).
This monthly Sales Tax Collection Summary provides both graphic and brief supporting narrative summaries of
sales tax collections in the Town of Vail. It is prepared monthly by town staff in conjunction with MTRIP, and is
intended to provide summary information for town management, Town Council, the Vail Economic Advisory
Council (VEAC), and Vail Local Marketing District Advisory Council (VLMDAC).
1. Series One is an “All Store” series of sales tax collections from all businesses. The report series is best used
to evaluate total sales activity for the current season, compared to last season, and is broken down by both
geographic and business segments.
2. Series Two is a “Same Store” fixed set of select businesses (see table below), using gross sales revenue, and
is best used to compare the performance of a fixed set of established businesses.
3. Series Three is a Comparison of Set One and Set Two, and can be used to compare and contrast the initial
two sets. Comparisons between the two are based on percentage change year over year, thereby mitigating
the fact that Series One–All Store is based on sales tax collections and Series Two–Same Store is based on gross
sales.
All Report sets are further broken down by Geographical subset and by Business Segment. Reports compare
current season-to-date results against the previous season, where “Summer” is May – October, and “Winter” is
November – April.
Note: For purposes of the Series Two “Same Store” comparison, the following businesses are included in their
respective sets:
LODGING RETAIL RESTAURANT
VAIL VILLAGE Austria Haus
Gasthoff Gramshammer
Lodge at Vail
Mountain Haus
Sonnenalp
Vail Mountain Lodge
American Ski Exchange
Blitz
Colorado Footwear
Golden Bear
Gorsuch
Roxy
Blu’s
La Tour
Red Lion
Russell’s
Sweet Basil
Vendettas
LIONSHEAD Antlers
Destination Resorts
Lift House
Lion Square
Marriott
Montaneros
Charlie’s T-Shirts
Double Diamond
Lions Head Jewelers
Swedish Clog Cabin
Vail Ski Bike Tech
Vail T-Shirt
Bart & Yeti’s
Billy’s
Garfinkel’s
Les Delices De France
Moe’s
Montauk
5 - 1 - 1
4/17/2012
Town of Vail - Sales Summary
Winter 2011/12, as of 1/31/12
The report is produced by the Town of Vail Economic Development Office, with data provided by the Town of Vail
Finance Department, and is prepared by MTRiP, the Mountain Travel Research Program. For further information,
please contact: Kelli McDonald, Town of Vail Economic Development Manager (970.479.2454, kmcdonald@vailgov.com).
Series 1: ALL STORE report for Winter 2011/12 (Nov 11 thru Apr 12)
Sales tax collections were up in most
sectors/locations in November and December, but
were mixed in January.
Winter total sales tax collections to date are UP for:
• VV retail
• VV lodges
• LH Lodges
• VV restaurants
Winter total sales tax collections are DOWN for:
• LH retail
• LH restaurants
January sales tax collections were UP for:
• VV lodges
• VV restaurants
• LH lodges
January sales tax collections were DOWN for:
• VV retail
• LH retail
• LH restaurants
17%1%-3%39%27%7%18%17%4%7%2%-8%15%11%2%3%-5%-3%
-$100,000
$0
$100,000
$200,000
$300,000
$400,000
$500,000
$600,000
NDJNDJNDJNDJNDJNDJ
Sales Tax Collections
Month
(Year-over-year % change shown above month labels)
ACTUALS BY MONTH
"All Store" Sales Tax Collections
Winter 2011/12 vs. Winter 2010/11
$ Change
Winter 2010/11
Winter 2011/12
VV LodgesLH LodgesVV RestaurantsLH RestaurantsVV RetailLH Retail
-0.2%
13.0%
7.8%
0.7%
17.8%
11.2%
-2.1%
7.1%
-3.2%-5%
0%
5%
10%
15%
20%
RetailLodgesRestaurants
Percent Change in Sales Tax Collections
SEASON-TO-DATE CHANGE
"All Store" Sales Tax Collections
Winter 2011/12 vs. Winter 2010/11
VV+LH Combined
Vail Village
Lionshead
16.7%
39.3%
17.9%
6.6%
14.8%
2.8%1.2%
26.8%
17.0%
2.1%
11.4%
-4.7%-3.3%
7.0%4.2%
-8.5%
2.4%
-3.3%
0.7%
17.8%11.2%
-2.1%
7.1%
-3.2%
-20%
-10%
0%
10%
20%
30%
40%
50%
VV RetailVV LodgesVV RestaurantsLH RetailLH LodgesLH Restaurants
Percent Change in Sales Tax Collections
MONTHLY CHANGE
"All Store" Sales Tax Collections
Winter 2011/12 vs. Winter 2010/11
Nov
Dec
Jan
Winter Total
5 - 1 - 2
4/17/2012
Town of Vail - Sales Summary
Winter 2011/12, as of 1/31/12
The report is produced by the Town of Vail Economic Development Office, with data provided by the Town of Vail
Finance Department, and is prepared by MTRiP, the Mountain Travel Research Program. For further information,
please contact: Kelli McDonald, Town of Vail Economic Development Manager (970.479.2454, kmcdonald@vailgov.com).
Series 2: SAME STORE report for Winter 2011/12 (Nov 11 thru Apr 12)
“Same store” gross sales were up in November and
December in most sectors/locations. However,
“same store” gross sales were down in January in
all sectors/locations.
Winter total “same store” gross sales are UP for:
• LH retail
• LH lodges
Winter total “same store” gross sales are DOWN
for:
• VV retail
• VV lodges
• VV restaurants
• LH restaurants
January “same store” gross sales were DOWN for:
• VV retail
• VV lodges
• VV restaurants
• LH retail
• LH lodges
• LH restaurants
1%-8%-6%8%1%-4%9%6%-10%21%4%-3%8%6%-4%-1%8%-7%
-$1,000,000
$0
$1,000,000
$2,000,000
$3,000,000
$4,000,000
$5,000,000
$6,000,000
$7,000,000
NDJNDJNDJNDJNDJNDJ
"Same Store" Sales
Month
(Year-over-year % change shown above month labels)
ACTUALS BY MONTH
"Same Store" Gross Sales
Winter 2011/12 vs. Winter 2010/11
$ Change
Winter 2010/11
Winter 2011/12
VV LodgesLH LodgesVV RestaurantsLH RestaurantsVV RetailLH Retail
-3.7%
0.2%
-0.8%
-6.6%
-1.0%-1.1%
2.3%
1.2%
-0.2%
-7%
-6%
-5%
-4%
-3%
-2%
-1%
0%
1%
2%
3%
RetailLodgesRestaurants
Percent Change in "Same Store" Sales
SEASON-TO-DATE CHANGE
"Same Store" Gross Sales
Winter 2011/12 vs. Winter 2010/11
VV+LH Combined
Vail Village
Lionshead
0.8%
8.0%8.7%
21.5%
8.1%
-0.8%
-8.3%
1.3%
5.9%4.3%5.7%7.6%
-6.4%-4.5%
-10.0%
-3.5%-3.7%
-7.0%-6.6%
-
1.0%-1.1%
2.3%1.2%
-0.2%
-15%
-10%
-5%
0%
5%
10%
15%
20%
25%
VV RetailVV LodgesVV RestaurantsLH RetailLH LodgesLH Restaurants
Percent Change in "Same Store" Sales
MONTHLY CHANGE
"Same Store" Gross Sales
Winter 2011/12 vs. Winter 2010/11
Nov
Dec
Jan
Winter Total
5 - 1 - 3
4/17/2012
Town of Vail - Sales Summary
Winter 2011/12, as of 1/31/12
The report is produced by the Town of Vail Economic Development Office, with data provided by the Town of Vail
Finance Department, and is prepared by MTRiP, the Mountain Travel Research Program. For further information,
please contact: Kelli McDonald, Town of Vail Economic Development Manager (970.479.2454, kmcdonald@vailgov.com).
Series 3: COMPARISON: ALL STORE VS SAMES STORE for Winter 2011/12 (Nov 11 thru Apr 12)
This winter, “same store” gross sales are
outpacing “all store” sales tax collections for:
• LH retail
• LH restaurants
This winter, “same store” gross sales are trailing
“all store” sales tax collections for:
• VV retail
• VV lodges
• LH lodges
• VV restaurants
Monthly detail – VV+ LH combined:
• Retail: “Same store” trailed “all store” in
all months (Nov thru Jan).
• Lodging: “Same store” trailed “all store”
in all months (Nov thru Jan).
• Restaurants: “Same store” trailed “all
store” in all months (Nov thru Jan).
Monthly detail – VV:
• Retail: ““Same store” trailed “all store”
in all months (Nov thru Jan).
• Lodging: ““Same store” trailed “all
store” in all months (Nov thru Jan).
• Restaurants: “Same store” trailed “all
store” in all months (Nov thru Jan).
-0.2%
0.7%
-2.1%
13.0%17.8%
7.1%7.8%11.2%
-3.2%-3.7%-6.6%
2.3%0.2%
-1.0%
1.2%
-0.8%-1.1%-0.2%
-20%
-10%
0%
10%
20%
30%
40%
VV+LHVVLHVV+LHVVLHVV+LHVVLH
Percent Change in Sales Tax or Gross Sales
SEASON-TO-DATE CHANGE
"All Store" vs. "Same Store"
Winter 2011/12 vs. Winter 2010/11
ALL STORE: Winter 2011/12 to date
SAME STORE: Winter 2011/12 to date
RetailLodgesRestaurants
12.9%
1.5%
-5.1%-0.2%
28.4%
20.1%
4.9%
13.0%13.7%11.8%
2.4%
7.8%6.1%
-4.3%-5.4%-3.7%
8.1%3.7%
-4.0%
0.2%
5.2%6.4%
-9.0%
-0.8%
-20%
-10%
0%
10%
20%
30%
40%
NDJTot.NDJTot.NDJTot.
Percent Change in Sales Tax or Gross Sales
MONTHLY CHANGE: VV + LH COMBINED
"All Store" vs. "Same Store"
Winter 2011/12 vs. Winter 2010/11
ALL STORE: % Change, 2011/12 vs. 2010/11
SAME STORE: % Change, 2011/12 vs. 2010/11
RetailLodgingRestaurants
16.7%
1.2%
-3.3%
0.7%
39.3%
26.8%
7.0%
17.8%17.9%17.0%
4.2%
11.2%
0.8%
-8.3%-6.4%-6.6%
8.0%
1.3%
-4.5%-1.0%
8.7%5.9%
-10.0%
-1.1%
-20%
-10%
0%
10%
20%
30%
40%
NDJTot.NDJTot.NDJTot.
Percent Change in Sales Tax or Gross Sales
MONTHLY CHANGE: VAIL VILLAGE
"All Store" vs. "Same Store"
Winter 2011/12 vs. Winter 2010/11
ALL STORE: % Change, 2011/12 vs. 2010/11
SAME STORE: % Change, 2011/12 vs. 2010/11
Vail Village Retail Vail Village Lodging Vail Village Restaurants
5 - 1 - 4
4/17/2012
Town of Vail - Sales Summary
Winter 2011/12, as of 1/31/12
The report is produced by the Town of Vail Economic Development Office, with data provided by the Town of Vail
Finance Department, and is prepared by MTRiP, the Mountain Travel Research Program. For further information,
please contact: Kelli McDonald, Town of Vail Economic Development Manager (970.479.2454, kmcdonald@vailgov.com).
Monthly detail – LH:
• Retail: “Same store” outpaced “all
store” in November, December and
January.
• Lodging: “Same store” trailed “all store”
in November, December and January.
• Restaurants: “Same store” trailed “all
store” in November and January, but
outpaced “all store” in December.
6.6%2.1%
-8.5%
-2.1%
14.8%11.4%
2.4%7.1%2.8%
-4.7%-3.3%-3.2%
21.5%
4.3%
-3.5%
2.3%
8.1%5.7%
-3.7%
1.2%
-0.8%
7.6%
-7.0%
-0.2%
-20%
-10%
0%
10%
20%
30%
40%
NDJTot.NDJTot.NDJTot.
Percent Change in Sales Tax or Gross Sales
MONTHLY CHANGE: LIONSHEAD
"All Store" vs. "Same Store"
Winter 2011/12 vs. Winter 2010/11
ALL STORE: % Change, 2011/12 vs. 2010/11
SAME STORE: % Change, 2011/12 vs. 2010/11
Lionshead Retail Lionshead Lodging Lionshead Restaurants
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4/17/2012
Vail Economic Advisory Council (VEAC)
April 10, 2012
MEETING NOTES
x VEAC Members Present:
Rayla Kundolf; Rob LeVine; Pam Stenmark; Greg Moffet; Laurie Mullen; Matt Morgan; Kristin
Williams (for Chris Jarnot); Michael Kurz; Mia Vlaar; Bob Boselli, Brett Schoenfield; Mike Ortiz;
Andy Daly
x Others Present:
Adam Sutner; Jim Lamont; Paul Wible; Paul Gordon; Greg Phillips; Connie Woodberry; Mark
Woodberry; Gabe Shalley
x TOV Staff Present:
Town Manager Stan Zemler; Economic Development Manager Kelli McDonald; Executive
Assistant Tammy Nagel
x 2012 Council Goals and VEAC Action Items:
Andy Daly and Greg Moffet presented the 2012 Council Strategic Plan and Goals to the VEAC
members. Daly reviewed with the members the Town Council¶s vision, mission, values and
commitment. Daly explained the key goals are to improve economic vitality, grow a balanced
community, improve the quality of the experience and develop future leadership. Daly and Moffet
both gave detailed explanation and actions for each goal. Daly started the power point with the
goal to improve economic vitality by increasing international tourism, being fiscally responsible
and focus on health and well being as the third component of a vital economy. Actions include
embracing an international focus in our destination strategy, developing an economic diversity
strategy to include health and well-being, develop a strategy to encourage small business to
remain and to locate in Vail, improve the regulatory environment for doing business in Vail for
new and existing businesses and redevelop the municipal site including the medical office
building which will improve economic vitality by expanding the footprint of the clinic and by
redeveloping TOV assets, to list a few. Moffet reviewed the goal: Grow a Balanced Community
and provided actions to the members. The goal is to attract professionals and families back into
the Vail community by assessing current demographic mix vs. desired demographic mix, explore
the future of Red Sandstone Elementary, assure affordable work force housing remains at Timber
Ridge and complete comprehensive renovation of Vail Public Library. The actions to achieve
these goals are to explore amenities that will influence the desired demographic to live in Vail,
review Chamonix configuration to attract the desired demographic and to explore adapting the
buy-down mortgage assistance program to achieve this goal. Daly talked to the members
FRQFHUQLQJWKH&RXQFLO¶VJRDOWRLPSURYHWKHTXDOLW\RIWKHH[SHUience for all guests and further
set Vail apart from its competition. Daly listed some of the actions to achieve this goal such as
partner with Vail Resorts on cutting-edge technology (e.g., way-finding, Wi-Fi, social media,
apps), focus on resort size and resort appropriate environmental programs, improve the quality
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focuson hiking, walking, wandering and lingering, identify management structure for enhanced
guest services programming to include operation of Vail Village/Lionshead Welcome Centers and
community host program and finish installation and activate improved guest service programming
in Lionshead Welcome Center (virtual concierge, media wall, events info). Moffet finished the
presentation with the goal to develop the next generation of community leaders by more
aggressively marketing board openings through advertisement and develop recommendations on
model/approach that will result in developing future leaders in the Town of Vail.
Rob Levine inquired about an easier and more flexible code and process to be an incentive for
owners of older rental units to fix or upgrade those units. Daly requested McDonald to schedule a
roundtable discussion with community development.
x Town Manager Report:
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4/17/2012
Zemler informed the VEAC members the gates at the parking facilities will be lifted on Saturday
and Sunday to thank the patrons of Vail.
x Financial Reports:
The financial reports were provided in the commitWHHV¶SDFNHWV
x Lodging Occupancy Reports:
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x Eagle County Airport Update:
Greg Phillips introduced himself to the VEAC members as the new aviation director of the Eagle
County Regional Airport WKH³(&5$´ . Phillips spoke to the committee about the three areas of
service the airport will be focusing on to improve customer service: Air Service; Summer Projects
and Overall Priorities. Air service is down 6.7% for most flight routes with Miami, Atlanta and
Minneapolis routes being up. With fuel prices rising and the economy being down airlines want to
fly airplanes at full capacity and the ECRA will be looking at routes that are not doing so well.
Phillips will be meeting with key players such as Vail Resorts and Eagle Air Alliance to talk about
potential services and see what options are available. Phillips shared some of the summer
projects such as the baggage handling services, reconfigured check in service area, advanced
technology, concession area in the screening area, airplane traffic flow and the concrete apron
being replaced at loading area. Overall priorities are the layout of the airfield, layout and design
of facilities, customer service and air service. International business is another area that will be
looked at. Phillips stated the ECRA will be analyzing aircraft size, market and the cost of custom
boarder patrol agents (CBA) staffing. One of the challenges with international flights coming to
ECRA is staffing (CBA) for only 4 months out of a year.
x Citizen Input:
None
x Other Business:
Kurz asked for an update on the ACE initiative. McDonald informed the committee that
$15,000.00 was allocated by the Town Council to poll the community to see if there would be
support for the proposed lodging and sales tax increases to assist with funding special events in
the town through a permanent funding mechanism.
Matt Morgan gave a brief update on the last restaurant meeting. There are approximately 20-25
Vail restaurants participating in the meetings and providing their input on marketing and events
throughout town and how the culinary industry can participate and support these events. The next
meeting is on May 7, 2012.
x Next Meeting:
The next meeting is scheduled for Tuesday, May 8, 2012 at The Antlers.
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4/17/2012
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: April 17, 2012
ITEM/TOPIC: Matters for Mayor and Council
4/17/2012
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: April 17, 2012
ITEM/TOPIC: Executive Session, pursuant to: 1) C.R.S. §24-6-402(4)(a)(b)(e) - to discuss the
purchase, acquisition, lease, transfer, or sale of property interests; to receive legal advice on
specific legal questions; and to determine positions, develop a strategy and instruct
negotiators, Regarding: Discussion concerning negotiations regarding Ever Vail Development
Agreement and the Municipal Site redevelopment.
PRESENTER(S): Matt Mire
4/17/2012