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Home My WebLink About2012-05-01 Agenda and Support Documentation Town Council Work SessionVAIL TOWN COUNCIL WORK SESSION AGENDA VAIL TOWN COUNCIL CHAMBERS 75 S. Frontage Road W. Vail, CO 81657 11:00 A.M., MAY 1, 2012 NOTE: Times of items are approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. Public comments on work session item may be solicited by the Town Council. 1. ITEM/TOPIC: Discussion and update on the Municipal Site Redevelopment Project. The purpose of this meeting is to present information on the following items: TOV design program Surplus office space options (60 min.) PRESENTER(S): George Ruther ACTION REQUESTED OF COUNCIL: The design team is requesting input and direction. BACKGROUND: Progress in continuing on the design phase of the new munipal office building for the Town of Vail. To date, the design has been focusing their efforts on site access, the design and layout of the shared parking structure, site planning considerations and the municipal office design program. 2. ITEM/TOPIC: Council Lunch Break (30 min. ) 3. ITEM/TOPIC: DRB/PEC Update (10 min.) PRESENTER(S): Warren Campbell 4. ITEM/TOPIC: A presentation on the results of the Commercial Waste Diversion Study, conducted January through March, 2012. The purpose of the Study was to establish a baseline for waste and recycling volumes in Vail Village and Lionshead, and to gain feedback from businesses on typical practices and challenges related to waste diversion, in order to ultimately assist the business community in increasing commercial waste diversion in the Town of Vail. Goal: According to the Town of Vail’s Environmental Sustainability Strategic Plan, adopted January, 2009, the Town will reduce the amount of landfill contributions 25% by the year 2019. 5/1/2012 While the Town of Vail government has taken steps to affect this goal, such as special event Zero Waste programs, increased Drop Off Center volumes, E-waste and metal recycling, as well as Town-wide composting, the private sector diversion rates will need to improve in order to meet this goal. (60 min) PRESENTER(S): Kristen Bertuglia ACTION REQUESTED OF COUNCIL: Based on the results of the Commercial Waste Diversion Study, the Vail Town Council is being asked to direct Staff to take action steps on the preferred recommendation(s) to increase waste diversion in Vail Village and Lionshead. BACKGROUND: In December, 2011, the Town of Vail released a requested for proposals for professional waste consultation services in an open process to solicit responses to complete the following scope of work: A. Commercial Business Survey (in-person/phone) B. Commercial Sector waste assessment by volume and or weight C. Recommendations for improved waste diversion strategies based upon results D. Final presentation of results to the Vail Town Council STAFF RECOMMENDATION: Staff requests that the Vail Town Council participate in the discussion of the results of the Commercial Waste Diversion Study in order to form a policy direction for the next steps in waste diversion in the Town of Vail business community. 5. ITEM/TOPIC: Sister City Relationship Update (15 min.) PRESENTER(S): Ludwig Kurz 6. ITEM/TOPIC: Information Update and Attachments: 1. Grand Opening for the LionsHead Welcome Center has been set for Thursday, May 31, 2012 from 3:30 – 7:00 p.m. 2. Community Picnics for Sumer 2012 (proposed dates): Tuesday, July 10 Thursday, August 14 3. Revenue Highlights - Kathleen Halloren 4. March Sales Tax - Sally Lorton 5. February 2012 Vail Business Review - Sally Lorton (5 min. ) PRESENTER(S): Various 7. ITEM/TOPIC: Matters from Mayor and Council: Committee Reports (15 min.) 8. ITEM/TOPIC: Executive Session, pursuant to: 1) C.R.S. §24-6-402(4)(a)(b) (e) - to discuss the purchase, acquisition, lease, transfer, or sale of property interests; to receive legal advice on specific legal questions; and to determine positions, develop a strategy and instruct negotiators, Regarding: 5/1/2012 Discussion concerning negotiations regarding municipal site and Ever Vail Redevelopment Agreement. (75 min. ) PRESENTER(S): Matt Mire 9. ITEM/TOPIC: Eagle County Commissioner and Town Council Worksession mtg. from 3:30 p.m. to 5:00 p.m. Possible Discussion Items: Transportation Trails Aviation Director Introduction Assistant County Manager Introduction Open Space Eagle Valley Land Exchange Water Use (drought) Issues Housing approvals down valley (60 min) PRESENTER(S): County Commissioners 10. ITEM/TOPIC: Adjournment (5:00 p.m.) NOTE: UPCOMING MEETING START TIMES BELOW (ALL ARE APPROXIMATE DATES AND TIMES AND SUBJECT TO CHANGE) -------------------- THE NEXT REGULAR VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BEGIN AT APPROXIMATELY 12:30 P.M. (or TBD), TUESDAY, MAY 15, 2012 IN THE VAIL TOWN COUNCIL CHAMBERS FUTURE AGENDA ITEMS: RETT Discussion - Kathleen H. - WS - 5/15 - 20 min. Traffic on Vail Valley Drive 5/15 Financial System Recommendation - Judy Camp - WS/ES Presentation of 2012 Community Survey Results - Suzanne S./Chris Cares - 6/5 - ES - 45 min. 2011 Audit results - Judy Camp - 30 min. - 6/5 - WS? Ford Park Planning - Todd O./Greg H. - 30 min. - ES - Resolution Approval - 6/5; update as needed; and 8/7 contract award VLHA & VLLA vacancy appts and interviews - WS - 30 min /ES- 5 min - 6/5 - Lorelei Town of Vail Audit Review - Kathleen Halloren - ES - 6/5 To Be Determined (TBD): Election: Charter changes - TBD (June 19 or July 17) Bob McKown recognition of service for 8 yrs on Liquor Board and CSE - June - TBD Housing Fee in Lieu Discussion - TBD Gore Creek Water Quality Update - Bill Carlson - TBD RSES Elementary 5th Grade Government Studies Class Q&A - 30 min. WS (1:00 p.m.) - TBD Comcast Discussion - Ron Braden/Matt Mire 60 min. - TBD Outdoor Display Goods - George Ruther - TBD Sara Schleper Recognition - 10 min. - ES - TBD Historic District - TBD 5/1/2012 Sister City discussion - TBD Liquor Licensing discussion for TOV buildings and land with TC - Matt Mire- WS - 30 min. - TBD Review of Inclusionary Zoning and Housing Strategic Plan - George R - WS - 60 min. -TBD 5/1/2012 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: May 1, 2012 ITEM/TOPIC: Discussion and update on the Municipal Site Redevelopment Project. The purpose of this meeting is to present information on the following items: TOV design program Surplus office space options PRESENTER(S): George Ruther ACTION REQUESTED OF COUNCIL: The design team is requesting input and direction. BACKGROUND: Progress in continuing on the design phase of the new munipal office building for the Town of Vail. To date, the design has been focusing their efforts on site access, the design and layout of the shared parking structure, site planning considerations and the municipal office design program. ATTACHMENTS: Vail Municipal Developement Vail Municipal Development 2 Cost Analysis Non profit memorandum 5/1/2012 VAIL MUNICIPAL DEVELOPMENT VAIL, CO TOWN OF VAIL | TOWN COUNCIL • 1 MAY 2012 PAGE 1 SITE DETAIL NEW TOV TOWN HALL / MUNICIPAL BUILDING EXISTING TOV POLICE BUILDING FRONTAGE ROAD WESTBOUND TOWN PLAZA RENOVATION OF EXISTING TOV POLICE BUILDING SURFACE PARKING ENTRY TO TUCK UNDER PARKING ENTRY TO GARAGE PARKING BELOW MOB 1 - 1 - 1 5/1/2012 VAIL MUNICIPAL DEVELOPMENT VAIL, CO TOWN OF VAIL | TOWN COUNCIL • 1 MAY 2012 PAGE 2 BUILDING PROGRAMMING COMPARISON TownofVailǦMunicipalSPACESUMMARY April25,2012 Area Common CommonǦOfficeFunction(ConferenceRooms(9Ǧ10),BreakRooms,Support)4,139 CommonǦCouncilFunction(CouncilChambers/PreǦFunction/Breakout)3,375 CommonǦAmenities(Storage,etc)972 CommonǦPublicBuilding(Lobbies,Circulation,Restroomsetc)ǦNonUsableSquareFeet 4,026 DepartmentStaff Area Administration6 1,104 CommunityDevelopment13 1,939 EconomicDevelopment3211 Finance111,280 HumanResources51,096 IT8 702 MunicipalCourt3524 TotalPROGRAMMEDUseableSquareFeet(IncludesCouncilChambers)15,341 TotalPLANNEDArea19,367 INTERN SPACE AND ADDITIONAL WORKSTATIONS ARE NOT INCLUDED IN THE STAFF NUMBERS 1 - 1 - 2 5/1/2012 VAIL MUNICIPAL DEVELOPMENT VAIL, CO TOWN OF VAIL | TOWN COUNCIL • 1 MAY 2012 PAGE 3 E D C B A 12 11055 SF Area 7 ENTRY LEVEL ADJACENCY DIAGRAMS - TOWN HALL - ENTRY LEVEL IT / SERVERS 24 HOUR POLICE PUBLIC ZONE PUBLIC NEW BLDG EXISTING BUILDING VERTICAL CIRCULATION COMMON CORE/SHELL COMMON OFFICE MEETING SPACE AMENITIES PARKING GARAGE CASHIER / PUBLIC RECORDS EXISTING BUILDING AMENITIES (BIKE / SKI / STORAGE / LOCKERS) COMMON OFFICE 11055 SF Area 7 PUBLIC PLAZA PUBLIC PATIO LARGE MEETING ROOM (20-30 PEOPLE) RESTROOMS COMMON CHECK-IN / CASHIER 2-3 STAFF 1 - 1 - 3 5/1/2012 VAIL MUNICIPAL DEVELOPMENT VAIL, CO TOWN OF VAIL | TOWN COUNCIL • 1 MAY 2012 PAGE 4 MUNICIPAL LEVEL 2 ADJACENCY DIAGRAMS - MUNICIPAL - LEVEL 2 COMMUNITY DEVELOPMENT FINANCE IT STAFF ONLY ECON DEV HUMAN RESOURCES MTG MTG MUNICIPAL COURT STAFFURTT STAAFFCOURTRRUURUT STAAFF PUBLIC SPACE EXTERIOR COMMON SPACE PUBLIC PATH NEW BLDG EXISTING BUILDING VERTICAL CIRCULATION COMMON CORE/SHELL COMMON OFFICE MEETING SPACE COMMUNITY DEVELOPMENT ECONOMIC DEVELOPMENT FINANCE HUMAN RESOURCES MTG RESTROOMS COMMON OFFICE EXT COMMON EXT COMMON 1 - 1 - 4 5/1/2012 VAIL MUNICIPAL DEVELOPMENT VAIL, CO TOWN OF VAIL | TOWN COUNCIL • 1 MAY 2012 PAGE 5 TOWN HALL LEVEL 3 EXTERIOR TERRACE (OPTIONAL) ADJACENCY DIAGRAMS - TOWN HALL - LEVEL 3 RESTROOMS 9815 SF Area 1 COMMON OFFICE EXTERIOR TERRACE (OPTIONAL) STAIR / COMMON OFFICE MTG CHAMBERS MTG PUBLIC SPACE EXTERIOR COMMON SPACE PUBLIC PATH NEW BLDG EXISTING BUILDING VERTICAL CIRCULATION COMMON CORE/SHELL COMMON OFFICE MEETING SPACE TOWN ADMINISTRATION TOWN COUNCIL COUNCIL BREAKOUT MTG ADMINISTRATION 1 - 1 - 5 5/1/2012 VAIL MUNICIPAL DEVELOPMENT VAIL, CO TOWN OF VAIL | TOWN COUNCIL • 1 MAY 2012 PAGE 6 STACKING DIAGRAM STACK DIAGRAM COMMON COUNCIL FUNCTION MEETING SPACE COMMON OFFICE COMMON CORE/SHELL LEVEL 3 LEVEL 2 ENTRY LEVEL 1 ADMINISTRATION COMMUNITY DEVELOPMENT ECONOMIC DEVELOPMENT FINANCE HUMAN RESOURCES IT MUNICIPAL COURT AMMENITIES PARKING AMENITIES 1 - 1 - 6 5/1/2012 VAIL MUNICIPAL DEVELOPMENT VAIL, CO TOWN OF VAIL | TOWN COUNCIL • 1 MAY 2012 PAGE 7 PROGRAM LAYOUT DIAGRAM TOWN HALL SPACES MUNICIPAL SPACES SCHEMATIC AXONOMETRIC SHOWING PROGRAM LAYOUT SCHEMATIC SECTION SHOWING PROGRAM LAYOUT COUNCIL CHAMBERS 1 - 1 - 7 5/1/2012 VAIL MUNICIPAL DEVELOPMENT VAIL, CO TOWN OF VAIL | TOWN COUNCIL • 1 MAY 2012 PAGE 8 PROGRAM LAYOUT WITH ADDITIONAL SQUARE FEET AT 4TH FLOOR SOUTH COUNCIL CHAMBERS TOWN HALL SPACES MUNICIPAL SPACES POTENTIAL EXPANSION / ADDITIONAL PROGRAM FLOOR PLAN OF ADDITIONAL 5,000 SQ FT AT 4TH LEVEL SOUTHSCHEMATIC AXONOMETRIC SHOWING ADDITIONAL 5,000 SQ FT AT 4TH LEVEL SOUTH SCHEMATIC SECTION SHOWING ADDITIONAL 5,000 SQ FT AT 4TH LEVEL SOUTH 1 - 2 - 1 5/1/2012 VAIL MUNICIPAL DEVELOPMENT VAIL, CO TOWN OF VAIL | TOWN COUNCIL • 1 MAY 2012 PAGE 9 PROGRAM LAYOUT WITH ADDITIONAL SQUARE FEET AT 4TH FLOOR NORTH TOWN HALL SPACES MUNICIPAL SPACES POTENTIAL EXPANSION / ADDITIONAL PROGRAM FLOOR PLAN OF ADDITIONAL 5,000 SQ FT AT 4TH LEVEL NORTHSCHEMATIC AXONOMETRIC SHOWING ADDITIONAL 5,000 SQ FT AT 4TH LEVEL NORTH SCHEMATIC SECTION SHOWING ADDITIONAL 5,000 SQ FT AT 4TH LEVEL NORTH COUNCIL CHAMBERS 1 - 2 - 2 5/1/2012 ToV Municipal Building Cost Analysis Additional Floor ISSUED: 24APR12 Comments CostCost/SF Soft Costs Design/Consulting Fees199,390 42 7% of Hard Costs City and Planning Fees- - Utility and Development Costs270,000 56 Employee Housing Fees Site Survey and Soils Report- - Material Testing/Inspections- - Environmental Concerns/Hazmat Study- - Finance & Insurance- - Subtotal Soft Costs469,390 98 Hard Costs Building Systems Infrastructure- - w/construction Furniture Fixtures & Equipment- - Excluded Operating Supplies & Equipment- - Excluded Permits, Taxes & Bonds- - w/construction Building Construction Cost 4th Level Shell988,422 206 Provides shell and extends the elevator Tenant Buildout360,000 75 $75/SF Allowance Additional Parking1,500,000 313 16,500 SF parking deck to add +/- 25 parking spaces Subtotal Hard Costs2,848,422 593 Grand Total (w/o Contingency)3,317,811 691 Owner's Contingency7.5%248,836 52 Grand Total (w/Contingency)3,566,647 743 Notes: 1. Additional parking spaces will require an another below-grade parking level at a premium to increase foundation walls, shoring, and soil export. 2. An added floor to the building will extend the schedule. 3. The added floor triggers ToV employee housing requirements. 4. Current zoning/land-use requirements will limit the type of tenant able to occupy the additional office space. 5. All design implications of adding a 4th floor have not been determined. 6. Construction cost estimates provided by GE Johnson. Category Additional Floor Provided By: CP Vail, llc 1 - 3 - 1 5/1/2012 To: VAIL TOWN COUNCIL From: STAFF Date: April 26, 2012 Subject: SQUARE FOOTAGE COSTS FOR LOCAL NON-PROFITS I. BETTY FORD ALPINE GARDEN (BFAG) – GORE CREEK PROMENADE (75%) $40,000/year 1440 SF $28/SF II. BRAVO! – WEST VAIL 1ST BANK BUILDING $55,000/year 5,000 SF $11/SF Expires March 2014 *Could use additional space during the summer III. VAIL SYMPOSIUM – VAIL PROFESSIONAL BUILDING $12,000/year 850 SF $1.18/SF IV. VAIL JAZZ FOUNDATION – VAIL PROFESSIONAL BUILDING $6,000/year 211 SF $500/month basically covers CAM fees $2.37/SF V. WATERSHED COUNCIL – AVON $1075/mo (includes CAM fees) 900 SF $1.20 S/F 3 year lease expires 2013 1 - 4 - 1 5/1/2012 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: May 1, 2012 ITEM/TOPIC: Council Lunch Break 5/1/2012 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: May 1, 2012 ITEM/TOPIC: DRB/PEC Update PRESENTER(S): Warren Campbell ATTACHMENTS: April 18, 2012 DRB Meeting Results April 23, 2012 PEC Meeting Results 5/1/2012 Page 1 DESIGN REVIEW BOARD AGENDA PUBLIC MEETING April 18, 2012 Council Chambers 75 South Frontage Road West - Vail, Colorado, 81657 MEMBERS PRESENT MEMBERS ABSENT Tom DuBois Andy Forstl Brian Gillette Rollie Kjesbo Libby Maio (departed at 4:30pm) PROJECT ORIENTATION 12:30pm SITE VISITS 1. Ford Park – 530, 540, and 580 South Frontage Road East 2. Riverhouse Condominiums – 83 Willow Place 3. Mullally Residence – 288 Bridge Street 4. Shakedown Bar – 304 Bridge Street MAIN AGENDA 3:00pm 1. Roth Residence DRB120040 / 10 minutes Rachel Final review of changes to approved plans (railings) 2865A Aspen Lane/Lot 2, Block 6, Vail Village Filing 11 Applicant: Henry Roth, represented by Mark Smith ACTION: Tabled to May 2, 2012 MOTION: Maio SECOND: Kjesbo VOTE: 5-0-0 2. Riverhouse Condominiums DRB120077 / 10 minutes Rachel Final review of a minor exterior alteration (re-roof) 83 Willow Place/Lot 3, Block 6, Vail Village Filing 1 Applicant: Riverhouse Condominium Association, represented by Plath Construction ACTION: Approved MOTION: Maio SECOND: Kjesbo VOTE: 5-0-0 3. Shakedown Bar DRB120086 / 10 minutes Rachel Final review of sign application (business identification) 304 Bridge Street, Unit C-2/Lot H, Block 5A, Vail Village Filing 1 Applicant: Landmark Commercial Development Company, represented by George Hilliard ACTION: Approved with condition(s) MOTION: Maio SECOND: Kjesbo VOTE: 5-0-0 CONDITION(S): 1. The applicant shall install the approved sign no higher than two feet above the existing entry dormer ridge. 2. Prior to installation of the sign, the applicant shall submit a shop drawing of the sign mounting bracket for further review for compliance with Title 11, Sign Regulations, Vail Town Code, and approval by the Administrator. 3 - 1 - 1 5/1/2012 Page 2 4. Graham Residence DRB120071 / 10 minutes Rachel Final review of minor exterior alteration (living room and bedrooms) 123 Willow Place, Unit 3 (Summers Lodge)/Lot 5, Block 6, Vail Village Filing 1 Applicant: Richard and Kimberly Graham, represented by Chris Juergens ACTION: Approved with condition(s) MOTION: Maio SECOND: Kjesbo VOTE: 4-0-1 (DuBois recused) CONDITION(S): 1. The applicant shall install simulated divided light windows on the upper windows on the west elevation that match the profile of the existing windows in the building. 5. Mullally Residence DRB120095 / 60 minutes Rachel Final review of a change to approved plans (bedroom) 288 Bridge Street (Rucksack Building)/ Lot D, Block 5A, Vail Village Filing 1 Applicant: Margo Mullally, represented by Victor Mark Donaldson Architects ACTION: Tabled to May 2, 2012 MOTION: Kjesbo SECOND: Forstl VOTE: 3-0-2 (DuBois recused) (Maio departed at 4:30pm) 6. Ford Park DRB120092 / 60 minutes Bill Conceptual review of new constructions and minor exterior alterations (a complete list of the proposed projects is available for review at the Community Development Department) 530, 540, and 580 South Frontage Road East (Ford Park)/Unplatted Applicant: Town of Vail, represented by Braun Associates ACTION: Conceptual Review, no vote STAFF APPROVALS Milot Residence DRB110468 Warren Final review of a minor exterior alteration (deck) 5033 Snowshoe Lane, Unit 2/Lot 25, Vail Meadows Filing 1 Applicant: Michael and Deborah Milot, represented by Brandon J. Ford Speck Residence DRB120023 Bill Final review of a minor exterior alteration (patio) 3150 Booth Falls Court/ Lot 4B, Block 1, Vail Village Filing 12 Applicant: Eric J. Speck, represented by Ceres-Plus Hunt Residence DRB120050 Bill Final review of minor exterior alteration (deck, windows) 2585 Larkspur Lane / Lot 10, Block 1, Vail Intermountain Applicant: Cynthia Hunt, represented by John Perkins Marvail Corp Residence DRB120062 Bill Final review of an addition (deck enclosure) 600 Vail Valley Drive (Northwoods)/ Unplatted Applicant: Marvail Corp NV, represented by Nedbo Construction 115 Company DRB120066 Bill Final review of change to approved plans (retaining wall) 115 Forest Road/Lot 30, Block 7, Vail Village Filing 1 Applicant: 115 Company, represented by K.H. Webb Architects PC 3 - 1 - 2 5/1/2012 Page 3 115 Company DRB120067 Bill Final review of change to approved plans (landscaping) 115 Forest Road/Lot 30, Block 7, Vail Village Filing 1 Applicant: 115 Company, represented by K.H. Webb Architects PC Vail Racquet Club DRB120068 Bill Final review of sign application (address) 4695 Racquet Club Drive / Unplatted Applicant: Racquet Club Owners Association, represented by Steve Loftus Flowers Residence DRB120070 Warren Final review of an addition (kitchen) 1476 Westhaven Drive, Building D, Unit 16 (Coldstream Condominiums)/Lot 53, Glen Lyon Subdivision Applicant: Jack J. Flowers, represented by Pierce Architects Sturm Residence DRB120073 Rachel Final review of an addition (bedroom) 4552 Meadow Drive, Unit 13 (Courtside Townhomes)/Unplatted Applicant: Leisa Sturm Revocable Trust, represented by Julie Spinnato Lodge Tower DRB120075 Bill Final review of minor exterior alteration (AC units) 200 Vail Road (Lodge Tower)/Lots A, B, C, Block 5C, Vail Village Filing 1 Applicant: Lodge Tower Owners Association, represented by Mike Cavataio Pinos del Norte Condominium Assoc. DRB120078 Warren Final review of a minor exterior alteration (waterproofing and landscaping) 600 Vail Valley Drive (Pinos del Norte)/Unplatted Applicant: Pinos del Norte Condominium Association, represented by Nedbo Construction Inc. Pinos del Norte Apartamento I Inc. DRB120079 Warren Final review of a minor exterior alteration (windows) 600 Vail Valley Drive (Pinos del Norte)/Unplatted Applicant: Pinos del Norte Apartmento I Inc., represented by Nedbo Construction Inc. Riva Ridge 26 LLC DRB120081 Bill Final review of minor exterior alteration (windows/doors) 133 Willow Road, Unit 615 & 630 (Riva Ridge North)/Lot 6, Block 6, Vail Village Filing 1 Applicant: Riva Ridge 26 LLC, represented by Paul Breitenwischer Williams Residence DRB120083 Warren Final review of a minor exterior alteration (door) 3994 Bighorn Road/Unplatted Applicant: Cheryl Williams, represented by Bob Stephanoff Remmert Residence B12-0086 David Final review of a minor exterior alteration (reroof) 5147 Gore Circle/Lot 14, Block 3, Bighorn Subdivision Addition 5 Applicant: Steve Remmert, represented by Tom Beck Telemark Townhouses DRB120087 Warren Final review of minor exterior alteration (lighting) 1090 Vail View Drive/Lot B-1, Block B, Lion’s Ridge Filing 1 Applicant: Telemark Townhouses Owners Association, represented by Elaine Kuntz 3 - 1 - 3 5/1/2012 Page 4 Vail Racquet Club DRB120088 Bill Final review of minor exterior alteration (walkways) 4630 Racquet Club Drive/Unplatted Applicant: Racquet Club Owners Association, represented by Steve Loftus Wyatt Residence DRB120090 Warren Final review of addition (bedroom) 1476 Westhaven Drive (Coldstream)/Lot 53, Glen Lyon Subdivision Applicant: Landon Wyatt, represented by Beth Levine Architect Zarba Residence DRB120094 Warren Final review of minor exterior alteration (retaining wall) 2427 Chamonix Lane Unit 1/Lot 21, Block A, Vail Das Schone Filing 1 Applicant: Mary Zarba Betty Ford Alpine Gardens DRB120096 Warren Final review of a minor exterior alteration (landscaping) 841 Vail Valley Drive (Ford Park))/Unplatted Applicant: Town of Vail, represented by Betty Ford Alpine Gardens The applications and information about the proposals are available for public inspection during regular office hours at the Town of Vail Community Development Department, 75 South Frontage Road West. Please call 479-2138 for information. Sign language interpretation is available upon request with 24 hours notification. Please call 479-2356, Telephone for the Hearing Impaired, for information. 3 - 1 - 4 5/1/2012 Page 1 PLANNING AND ENVIRONMENTAL COMMISSION April 23, 2012 at 1:00pm TOWN COUNCIL CHAMBERS / PUBLIC WELCOME 75 S. Frontage Road - Vail, Colorado, 81657 MEMBERS PRESENT MEMBERS ABSENT Susan Bird Luke Cartin Pam Hopkins Michael Kurz Bill Pierce Henry Pratt John Rediker Site Visit: 1. Habenicht Residence - 1622 Matterhorn Circle 10 minutes 1. A request for the review of variances from Section 12-6D-6, Setbacks, Vail Town Code, pursuant to Chapter 12-17, Variances, Vail Town Code, to allow for the construction of a deck/car port within the side setback, located at 1622 Matterhorn Circle/Lot 25B, Matterhorn Village, and setting forth details in regard thereto. (PEC110057) Applicant: Florence Habenicht Planner: Bill Gibson ACTION: Approved with a condition MOTION: Kurz SECOND: Rediker VOTE: 7-0-0 CONDITION(S): 1. Approval of this variance is contingent upon the applicant obtaining Town of Vail approval of the associated design review application. Bill Gibson gave a presentation per the staff memorandum. Commissioner Kurz asked if the associated design review application is currently being processed. Bill Gibson indicated that the design review application is currently being reviewed. There was no public comment. 180 minutes 2. A request for the review of conditional use permits, pursuant to Section 12-9C-3, Conditional Uses, Vail Town Code, for a healthcare facility and a public building and grounds, to allow for the redevelopment of the Town of Vail municipal site with a medical research, rehabilitation, and office building and a municipal office building located at 75 and 111 South Frontage Road West/ Unplatted, and setting forth details in regard thereto. (PEC120012) Applicant: Vail MOB, LLC, represented by Triumph Development and Town of Vail, represented by Consilium Partners, Vail Planner: Warren Campbell ACTION: Tabled to May 14, 2012 MOTION: Kurz SECOND: Cartin VOTE: 7-0-0 3 - 2 - 1 5/1/2012 Page 2 Warren Campbell gave a presentation per the staff memorandum and noted that an Environmental Impact Report (EIR) will be required as part of the review of this project. George Ruther, Community Development Department Director, introduced the presentation and summarized how the presenters will be answering the Commission’s questions from the previous hearing on the topics of site circulations, helipad relocation, site planning and landscaping, etc. He noted that the design team and the Town Council are still evaluating the option of adding an additional story to the building for use by local non-profit groups. Will Hentschel, Oz Architecture, noted upcoming open house public comment opportunities. Will re-introduced the project and answered questions from the previous Commission hearing including the helipad relocation, below grade pedestrian access, site access, loading, parking, signage, building site coverage, West Meadow Drive master plan recommendations, traffic, etc. Pam Hopkins noted her concerns about the master planning concept of creating a grand boulevard rather than a lovely street more in keeping with the style of Vail and the west. Bill Pierce noted that Jim Lamont and others have supported the grand boulevard concept for years, but he’s unclear about what is meant by “grand”. George Ruther noted that they will gain clarification of the term grand. He noted that grand also refers to the frontage road being the main traffic spine of the community and does not necessarily mean Eiffel Towers and other grand monuments. Commissioner Kurz noted his concern about the traffic conditions associated with the future road improvements. Commission Pierce noted support for landscape medians in the frontage roads. Commissioner Hopkins noted her concerns about conflicts between medians and on-street skier parking. Commissioner Pratt stated his concern about making the frontage road appear too urban with street medians, a skywalk, and tall buildings closely located along the edges. Mike Foster, Triumph Development, provided an update on the status of the traffic report. Will Hentschel and George Ruther updated the Commission on the helipad relocation analysis and the re-location site options. He answered neighbor concerns by clarifying that the helicopter is only used for life threatening situations and is not used simply for patient convenience. At this time, a temporary helipad at Ford Park will be requested until a permanent relocation can be completed. He identified ongoing operational discussions related to staging of the aircraft, refueling needs, proximity and access to the hospital, discussions with CDOT concerning use of the highway right-of-way, etc. Commissioner Cartin asked about adding a driveway to the Ford Park parking lot for improved vehicle access to the temporary helipad. George Ruther noted that several improvements will be required to accommodate the new helipad and he will raise this issue as part of the discussion. 3 - 2 - 2 5/1/2012 Page 3 Commissioner Rediker noted that the main concerns accommodating patients that need these services in an emergency. He asked how many flights occurred not just last ski season, but over a longer period of time. Doris Kirchner, Vail Valley Medical Center, could not give a specific number of flights but further clarified the circumstances when the helicopter is used. Commissioner Rediker asked clarified that he wanted clarification about ambulance transportation times between the municipal site and Ford Park. Doris Kirchner clarified that Ford Park could be slightly longer, but would not impact their level of service. Commissioner Pierce asked about impacts or conflicts between the helicopters and park activities such as concerts and special events. George Ruther identified noise as the primary public concern. He identified parking spaces at Ford Park and the stopping of traffic on the frontage road as additional items of concern. Commissioner Rediker reiterated Commissioner Cartin’s recommendation for a new driveway access with direct access to the helipad. Commissioner Pierce asked for further description of the possible Chamonix landing site. George Ruther described the potential site behind the fire station and West Vail Shell properties and the functional challenges of that location. Commissioner Bird noted the proximity and traffic challenges associated with that site. Commissioner Pratt noted concerns about propeller wash impacts to vehicles and pedestrians in Ford Park. He also asked about raising the elevation of the helipad by berming over the future trash enclosure. Will Hentschel noted that access to the pad by ambulances would have to be considered. Commissioner Pierce asked for further clarification about the procedures and time frames for a helicopter evacuation to better understand the impacts associated with the proximity of the helipad. George Ruther further clarified that flight time from Eagle to Vail is approximately 20 minutes. He clarified that the incoming flight crew meets the ambulance, returns by ambulance to the hospital to receive the patient, and then the flight crew and the patient return by ambulance to the helipad for loading and departure. Commissioner Pierce asked about the various trail head sites as possible temporary helipad locations. George Ruther identified the challenges of those sites with the primary challenge being the need to eliminate parking for availablility of a permanent landing zone. George Ruther noted that a conditional use permit application for relocation of the helipad will be submitted in the near future. 3 - 2 - 3 5/1/2012 Page 4 Will Hentschel described the proposed municipal site pedestrian routes and vehicle movements for parking and loading. Commissioner Kurz asked about staggering work hours between town hall and the medical center to reduce traffic conflicts. He noted concerns about oversized vehicles, parking lot back- ups associated with left turn vehicles, and the proximity of the fire truck staging. He asked that the traffic report examine the additional story of town hall scenario. Commissioner Pierce asked about ADA accessible parking spaces. Will Hentschel identified their locations. Commissioner Hopkins asked how vehicles will turn arounds when certain areas of the parking structure are full. George Ruther noted that visual transparency will be an important characteristic of the upper level of the parking garage. Commissioner Pierce identified automated signage as an option to address the issue. Commissioner Pratt noted that the upper level parking was for customer use to town hall, but it requires stairs and/or elevator and will likely be no more convenient that a lower level. He noted that these at-grade/tuck-under parking spaces are occupying what could be better used as ground level building area. Commissioner Pierce asked about heights for contractor trucks and other similar vehicles. Commissioner Pratt asked which vehicles were being turned. Will Hentschel clarified that the movements are for an F-350 extended cab pickup truck George Ruther noted that the tuck-under parking area location does not make for a good office use location, but it accommodate other building uses. George Ruther asked if surface parking needed. Commissioner Cartin noted that the first story of the site is occupied with parking and fire truck access and that customers don’t have immediate access to town hall as anticipated. Commissioner Kurz identified the need to quick customer access for short term use such as parking ticket payments. Commissioner Hopkins agreed with Commissioner Pratt that the tuck-under parking should be replaced with building since is won’t be more convenient for customers. Will Hentschel identified the opportunity for quick-in/quick-out transaction offices at this first level of the building adjacent to the tuck-under parking spaces. Commissioner Pratt asked for clarification around employee and customer use of the parking lot. George Ruther and Will Hentschel further explained the internal programing of town hall. Commissioner Bird asked about the large office space size shown for the finance department. 3 - 2 - 4 5/1/2012 Page 5 George Ruther noted that the internal office sizes, layouts, and locations are still being studies. He noted that a goal of the plan is to accommodate customer interactions within each office, rather than providing services within the hallways as in the existing building. Will Hentschel clarified that the ground level is intended to serve as a town hall function, the second level functions as municipal business offices, and the top level functions as the public town hall/council chambers use. George Ruther further described the factors considered with the proposed department locations. Commissioner Pratt recommended the Town’s public interface departments be located on the ground level to provide better customer access without stairs or elevators. Commissioner Kurz asked for additional description of the other public areas of the building. Will Hentschel described the factors considered with maintaining the existing police building. Commissioner Cartin asked about the building mechanical systems. Will Hentschel described the proposal. Will Hentschel noted that the recycling center will be relocated to the Lionshead Parking Structure. Commissioner Cartin asked if the Town community survey and EVAS input was considered in relocating the recycling center. George Ruther stated that the input was considered. He also described the various relocation site options that were considered and dispersed, curb-side recycling options. Commissioner Bird asked if the West Vail Fire Station was considered. George Ruther identified the challenges of that site and described other site locations considered in the proximity of Vail Village. He noted that curb-side recycling pickup could create significant cost savings to the town by eliminating the need for this site. Commissioner Cartin identified the differences between residential and commercial needs such as cardboard recycling. Commissioner Kurz asked about the timing for removing the old Lionshead welcome center. George Ruther identified the internal debated about keeping or removing the building. Commissioner Pratt asked about moving recycling to Ford Park. George Ruther identified the challenges of that site. Commissioner Rediker asked that future diagrams illustrate the exterior massing of the town hall building. Will Hentschel noted that these matters will be discussed at the next work session. 3 - 2 - 5 5/1/2012 Page 6 Mike Foster, Triumph Development, described the location and layout of uses within the medical office building. George Ruther noted that conditional use permit applications will soon be submitted for the medical office building uses. Mike Foster clarified that the new building will be three stories above the existing building since the first level will be excavated to the elevation of the frontage road. Commissioner Rediker asked for clarification on the vehicle circulation for the loading dock. Commissioner Pratt asked additional questions concerning the operational needs for the loading facilities. George Ruther and Mike Foster described the medical office and town hall needs. Commissioner Rediker asked for clarification of the sidewalk layouts. Mike Foster described the layouts. Will Hentschel described the additional story option for the town hall building. He identified the impacts and factors for considerations associated with a fourth story. Commissioner Kurz noted his concern about the Town of Vail entering into the commercial real estate business and identified the need for additional parking for this floor level. George Ruther identified other factors being considered such as economic impacts, construction costs and timing, compatibility of future private entities with civic uses, etc. He noted that the General Use District does not allow business uses. Commissioner Rediker asked if this space was intended for future town hall department expansion. George Ruther noted that the additional story is only intended for use by outside entities. He identified Snowmass as an example of a similar scenario. After a site visit to Snowmass, Staff has concerns about the unintended consequences of the Town becoming a landlord. Commissioner Kurz reiterated his concern about the Town becoming a commercial landlord at this time when the Brandess Building and others existing commercial properties have significant vacancies. George Ruther clarified that limited expansion area is available in the building without the fourth floor. The design team is conscience that they are designing during a period of lower staffing levels. He compared Glenwood Spring’s town hall as an example of building during higher staffing levels, and noted that now there is 36,000 square feet of office space for only 36 employees. Sherri Dorward asked the Commission for their opinion of the purpose for the outdoor courtyard and patio spaces. She identified several site constraints (grades, views, circulation routes, sun/shade, etc.). She also asked for input on the desired character of the outdoor spaces (hardscape vs. plantings, formal vs. organic, ornamental vs. native, theme options, public art, retaining walls/terracing, water features, etc.). Other site design considerations (perimeter 3 - 2 - 6 5/1/2012 Page 7 landscaping, streetscaping, I-70 treatments, pedestrian connections, etc.) will be discussed further at upcoming work sessions. Commissioner Kurz it a municipal building and should be attractive and should provide separation from I-70. The central plaza will be a busy area, site lines/views will be important, way finding will be important. Soften the transition between buildings with plantings. Since a municipal building should be distinctive but functional. Commissioner Pierce asked if the surface/tuck-in parking and the arrival is the right approach. There needs to be a strong civic building sense of arrival (even if only symbolic) which is not achieved by the current parking lot design. He’s doesn’t believe the tuck-in parking is a real benefit to the first floor programing. He believes softening the appearance of the site and building with landscaping plantings is more important that creating a usable plaza space. Commissioner Cartin identified the impacts to the existing trees, needs for fire truck staging, plus snow storage reduce the size of the landscaped areas. He recommends the central plaza be used to separate and soften the buildings. He recommends a natural space designed for informal summer time use, rather than a formal plaza. He is concerned about too many elements in the landscape area that make the space feel too urban or too visually busy. He identified the Donovan Park stone walls as an example of good retaining wall design. He recommends a few benches for informal uses, rather than creating a space for larger more formal events. Commissioner Kurz also recommended informal use by small groups and doesn’t see the space being practical for larger events such a press release. Commissioner Cartin asked about the fire truck staging area. Will Hentschel explained the purpose for the location and configuration. Commissioner Rediker recommended raising the grade of the central landscaping space above the elevation of the frontage road. Commissioner Pratt noted that lowering the site grade eliminates views of the ski mountain. He recommended raising the grade a story to restore those views. Stairs could be used as informal seating areas and would screen the parking behind. The change in grade could also help break up the massing of the buildings. He is concerned about a low, flat space between two buildings with tall buildings across the street is not a desired outcome. It must be recognized that this site is not a destination for visitors, but instead it’s a medical and town hall office destination. Commissioner Bird agreed with Commissioner Pratt’s comments. Commissioner Hopkins does not like the surface/tuck-in parking as proposed. The central landscaping area could function as a social area for people waiting for meetings like the council chamber hallway. She recommended adding a picnic tables for employee lunches or use by medical office patients. She likes terracing or adding elevation as recommended by Commissioner Pratt. Commission Pratt recommended using “living wall” systems to accommodate plantings instead of sterile block retaining walls. There was no public comment. 3 - 2 - 7 5/1/2012 Page 8 5 minutes 3. A request for the review of amendments to a conditional use permit, pursuant to Section 12-16- 10, Amendment Procedures, Vail Town Code, to allow for the construction of various improvements at Ford Park (realignment of athletic fields, new restroom and concession buildings, new covered outdoor terrace, Gerald R. Ford Amphitheater renovations, park entrance improvements, Betty Ford Alpine Garden welcome center, streetscape improvements, etc.) located at 530, 540, and 580 South Frontage Road East/ Unplatted, and setting forth details in regard thereto. (PEC120003) Applicant: Town of Vail Planner: Bill Gibson ACTION: Tabled to May 14, 2012 MOTION: Kurz SECOND: Pratt VOTE: 7-0-0 5 minutes 4. A request for a recommendation to the Vail Town Council, pursuant to Section 12-3-7, Amendment, Vail Town Code, for prescribed regulations amendments to Title 12, Zoning Regulations, and Title 14, Development Standards, Vail Town Code, to require restoration of watercourses and riparian areas, and setting forth details in regard thereto. (PEC120011) Applicant: Town of Vail Planner: Rachel Dimond ACTION: Tabled to May 14, 2012 MOTION: Kurz SECOND: Pratt VOTE: 7-0-0 5 minutes 5. A request for a final recommendation to the Vail Town Council for prescribed regulations amendments to Title 12, Zoning Regulations and Title 14, Development Standards, Vail Town Code, pursuant to Section 12-3-7, Amendment, Vail Town Code, to provide regulations that will implement sustainable building and planning standards, and setting forth details in regard thereto. (PEC090028) Applicant: Town of Vail Planner: Rachel Dimond/Kristen Bertuglia ACTION: Tabled to June 11, 2012 MOTION: Kurz SECOND: Pratt VOTE: 7-0-0 6. Approval of April 9, 2012 minutes MOTION: Kurz SECOND: Rediker VOTE: 7-0-0 7. Information Update Commissioner Kurz made a motion recognizing Shelley Bellm, Community Development Department Administrative Assistant, for her years of service assisting the Planning and Environmental Commission. MOTION: Kurz SECOND: Pratt VOTE: 7-0-0 8. Adjournment MOTION: Pratt SECOND: Cartin VOTE: 7-0-0 The applications and information about the proposals are available for public inspection during regular office hours at the Town of Vail Community Development Department, 75 South Frontage Road. The public is invited to attend the project orientation and the site visits that precede the public hearing in the Town of Vail Community Development Department. Times and order of items are approximate, subject to change, and cannot be relied upon to determine at what time the Planning and Environmental Commission will consider an item. Please call (970) 479-2138 for additional 3 - 2 - 8 5/1/2012 Page 9 information. Sign language interpretation is available upon request with 24-hour notification. Please call (970) 479-2356, Telephone for the Hearing Impaired, for information. Community Development Department Published April 20, 2012 in the Vail Daily. 3 - 2 - 9 5/1/2012 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: May 1, 2012 ITEM/TOPIC: A presentation on the results of the Commercial Waste Diversion Study, conducted January through March, 2012. The purpose of the Study was to establish a baseline for waste and recycling volumes in Vail Village and Lionshead, and to gain feedback from businesses on typical practices and challenges related to waste diversion, in order to ultimately assist the business community in increasing commercial waste diversion in the Town of Vail. Goal: According to the Town of Vail’s Environmental Sustainability Strategic Plan, adopted January, 2009, the Town will reduce the amount of landfill contributions 25% by the year 2019. While the Town of Vail government has taken steps to affect this goal, such as special event Zero Waste programs, increased Drop Off Center volumes, E-waste and metal recycling, as well as Town-wide composting, the private sector diversion rates will need to improve in order to meet this goal. PRESENTER(S): Kristen Bertuglia ACTION REQUESTED OF COUNCIL: Based on the results of the Commercial Waste Diversion Study, the Vail Town Council is being asked to direct Staff to take action steps on the preferred recommendation(s) to increase waste diversion in Vail Village and Lionshead. BACKGROUND: In December, 2011, the Town of Vail released a requested for proposals for professional waste consultation services in an open process to solicit responses to complete the following scope of work: A. Commercial Business Survey (in-person/phone) B. Commercial Sector waste assessment by volume and or weight C. Recommendations for improved waste diversion strategies based upon results D. Final presentation of results to the Vail Town Council STAFF RECOMMENDATION: Staff requests that the Vail Town Council participate in the discussion of the results of the Commercial Waste Diversion Study in order to form a policy direction for the next steps in waste diversion in the Town of Vail business community. ATTACHMENTS: Commercial Waste Diversion Study Memo Commercial Waste Diversion Study Report - Draft 1 Commercial Waste Diversion Study PowerPoint 1 - Top Trash Myths Commercial Waste Diversion - PowerPoint Presentation 5/1/2012 LBA ASSOCIATES, INC. Page 1 April 2012 TO: Vail Town Council FROM: Town of Vail Municipal Office Design and Construction Document Project Selection Committee DATE: May 1, 2012 SUBJECT: Commercial Waste Diversion Study Results I. PURPOSE The purpose of this memorandum is to present the results of the Commercial Waste Diversion Study, conducted January through March, 2012, to the Vail Town Council. The purpose of the Study was to establish a baseline for waste and recycling volumes in Vail Village and Lionshead, and gain feedback from businesses on typical practices and challenges related to waste diversion, in order to ultimately assist the business community in increasing commercial waste diversion within the Town of Vail. Goal: According to the Town of Vail’s Environmental Sustainability Strategic Plan, adopted January, 2009, the Town will reduce the amount of landfill contributions 25% by the year 2019. While the Town of Vail government has taken steps to affect this goal, such as special event Zero Waste programs, increased Drop Off Center volumes, E-waste and metal recycling, as well as Town-wide composting, the private sector diversion rates will need to improve in order to meet this goal. II. ACTION REQUESTED Based on the results of the Commercial Waste Diversion Study, the Vail Town Council is being asked to direct Staff to take action steps on the preferred recommendation(s) to increase waste diversion in Vail Village and Lionshead. III. BACKGROUND In December, 2011, the Town of Vail released a request for proposals for professional waste consultation services in an open process to solicit responses to complete the following scope of work: A. Commercial Survey (in-person/phone) a. Current waste diversion practices and strategies b. Recycling participation rate c. Barriers to recycling and waste diversion d. Attitudes and willingness to improve waste diversion 4 - 1 - 1 5/1/2012 LBA ASSOCIATES, INC. Page 2 April 2012 e. Suggestions/ needs to facilitate improved waste diversion B. Commercial Sector waste assessment by volume and or weight a. Compostable material b. Recyclable material (cardboard, paper, plastic, glass, aluminum, metals) c. Other C. Recommendations for improved waste diversion strategies based upon results D. Final presentation of results to the Vail Town Council IV. SUMMARY OF RESULTS In effort to pursue increased materials diversion from landfill disposal, the Town of Vail undertook a commercial waste study during the first quarter of 2012 that focused on businesses in Lionshead and Vail Village. The intent of the study was to measure current recycling levels and assess opportunities for future diversion activities. The study included: • A survey of 100 businesses separated into the categories of food & beverage, lodging, retail and professional & service (findings are described in detail in Section 2.0, Attachment A) • An audit of trash samples collected from 32 businesses (Section 3.0, Attachment A) • Discussions with both representative businesses and private haulers to consider options for improving waste diversion (Section 4.0, Attachment A) • Development of waste diversion recommendations for the Town's implementation, based on observations made during this study as well as experience in other Colorado communities (Section 5.0, Attachment A, and Section V. of this memorandum) The surveys were completed by business managers or owners when they were available and by staff when they were not. All businesses were asked about their trash and recycling practices. Many noted the lack and high cost of space needed to collect recyclables and the inefficiency (for some) of having to haul materials to distant recycling locations. During the survey, businesses estimated their own recycling rate to be in the range of 21% to 39% (Figure ES-1). When asked to rank the importance of recycling to their customers on a scale of 1-10 (one being low and 10 high), the response was 4.8 to 6.3. When asked the same question for businesses owners and staff, the response was 6.5 to 8.4 (Figure ES-2). 4 - 1 - 2 5/1/2012 LBA ASSOCIATES, INC. Page 3 April 2012 One additional key report from the survey was that the TOV's drop-off center is relatively well- used by businesses in both villages (despite complaints about how congested the current location is). The waste audits were conducted in February and measured the contents of only one or two trash samples from each targeted business on one day - the results are not representative of overall wastes generated. The "snap shot" of data does provide an indication, however, of recyclables and organics currently disposed (instead of diverted) in the commercial waste stream. Figure ES-3 illustrates that, when all sample results were aggregated, 22% (by weight) of the total sample weight was traditional recyclables (paper and containers) and 65% was organics (primarily food waste and food-contaminated paper). It is probable that these results under-estimate the container recyclables as samples from restaurants and bars that close in the early morning hours were not obtained. FIGURE ES-2. IMPORTANCE OF DIVERSION TO STAFF/CUSTOMERS FIGURE ES-1. PERCENTAGE OF DIVERSION ESTIMATED BY BUSINESSES 4 - 1 - 3 5/1/2012 4 FIGURE ES-3 AGGREGATED WASTE AUDIT RESULTS FOR BOTH VILLAGES (% by weight) The waste audit results were combined with 2011 trash quantities provided by waste haulers to estimate that the potential recyclables and organics in the overall commercial trash may have ranged from 6,700 to 22,400 tons and 16,300 to 62,200 tons, respectively last year (quantities actually recycled were not available). These results were used to estimate that the commercial waste diversion rate in 2011 was approximately 23%. V. SUMMARY OF RECOMMENDATIONS Based on the measurable outcomes of the study as well as input provided by both businesses and haulers on recycling obstacles and opportunities, the following short-term recommendations were made for future TOV waste diversion program improvements: • Hauler licensing requirement including annual reporting of quantities collected • Preliminary programs needed to support mandatory commercial recycling in the long-term - including collaborating with businesses to pilot logistical solutions, better drop-off recycling, a focused marketing program, employee education, amended Design Review Board guidelines and improved public recycling • More recycling opportunities and better incentives from the Eagle County MRF VI. ATTACHMENTS A. Commercial Waste Diversion Study Final Report Draft 1 B. Trash 101 Presentation C. Commercial Waste Diversion Study Results Presentation 4 - 1 - 4 5/1/2012 Vail Commercial Waste Study LBA ASSOCIATES, INC. Page 1 April 2012 EXECUTIVE SUMMARY In an effort to pursue increased materials diversion from landfill disposal, the Town of Vail undertook a commercial waste study during the first quarter of 2012 that focused on businesses in the Lionsead and Vail Villages. The intent of the study was to measure current recycling levels in the villages and assess opportunities for future diversion activities. The study included: • A survey of 100 businesses separated into the categories of food & beverage, lodging, retail and professional & service (findings are described in Section 2.0 of this report) • An audit of trash samples collected from 32 businesses (Section 3.0) • Discussions with both representative businesses and private haulers to consider options for improving waste diversion (Section 4.0) • Development of waste diversion recommendations for the Town's implementation, based on observations made during this study as well as experience in other Colorado communities (Section 5.0) The surveys were completed by business managers or owners when they were available, and by staff when they were not. All businesses were asked about the trash and recycling practices. Many noted the lack and high cost of space needed to collect recyclables and the inefficiency (for some) of having to haul materials to distant recycling locations. During the survey, businesses estimated their own recycling rate to be in the range of 21% to 39% (Figure ES-1). When asked to rank the importance of recycling to their customers on a scale of 1-10 (one being low and 10 high), the range was at 4.8 to 6.3. When asked the same question for businesses owners and staff, the response was 6.5 to 8.4 (Figure ES-2). FIGURE ES-1 PERCENTAGE OF DIVERSION ESTIMATED BY BUSINESSES FIGURE ES-2 IMPORTANCE OF DIVERSION TO CUSTOMERS & OWNERS/STAFF Food & Beverage (26) Lodging (8) Retail (34) Professional & Services (9) 23% 21% 39% 31% Customer 0.0 2.0 4.0 6.0 8.0 10.0 4.8 6.3 5.5 5.6 6.5 8.0 8.4 8.2 4 - 2 - 1 5/1/2012 Vail Commercial Waste Study LBA ASSOCIATES, INC. Page 2 April 2012 One other key report from the survey was that the TOV's drop-off center is relatively well-used by businesses in both villages (despite complaints about how congested the current location is). The waste audits were conducted in February and measured the contents of only one or two trash samples from each targeted business on one day - the results are not representative of overall wastes generated. The "snap shot" of data does provide an indication, however, of recyclables and organics currently disposed (instead of diverted) in the commercial waste stream. Figure ES-3 illustrates that, when all sample results were aggregated, 22% (by weight) of the total sample weight was traditional recyclables (paper and containers) and 65% was organics (primarily food waste and food-contaminated paper). It is probable that these results under-estimate the container recyclables as samples from restaurants and bars that close in the early morning hours were not obtained. FIGURE ES-3 AGGREGATED WASTE AUDIT RESULTS FOR BOTH VILLAGES (% by weight) The waste audit results were combined with 2011 trash quantities provided by waste haulers to estimate that the potential recyclables and organics in the overall commercial trash may have ranged from 6,700 to 22,400 tons and 16,300 to 62,200 tons, respectively last year (quantities actually recycled were not available). These results were used to estimate that the commercial waste diversion rate in 2011 was approximately 23%. Based on the measurable outcomes of the study as well as input provided by both businesses and haulers on recycling obstacles and opportunities, the following short-term recommendations were made for future TOV waste diversion program improvements: • Hauler licensing requirement including annual reporting of quantities collected • Preliminary programs needed to support mandatory commercial recycling in the long-term - including collaborating with businesses to pilot Recyclables, 22% Organics, 65% Trash, 13% 4 - 2 - 2 5/1/2012 Vail Commercial Waste Study LBA ASSOCIATES, INC. Page 3 April 2012 logistical solutions, better drop-off recycling, a focused marketing program, employee education, reduced Design Review Board obstacles and improved public recycling • More recycling opportunities and better incentives from the Eagle County MRF 4 - 2 - 3 5/1/2012 Vail Commercial Waste Study LBA ASSOCIATES, INC. Page 4 April 2012 I.O INTRODUCTION 1.1 Study Purpose In 2012, the Town of Vail undertook a commercial waste study to measure current diversion practices and evaluate obstacles and opportunities associated with waste diversion in the Lionshead and Vail Villages. These villages have notably differences that impact their waste management needs. Both villages include many buildings with commercial areas on the ground floor for the high levels of foot traffic, and professional offices and lodging on the upper floors. The Lionshead buildings, however, are newer and more generously spaced, making access easier. The quainter Vail Village has older construction with tighter access and less space. To obtain representative data for the study, the Town targeted 150 representative businesses out of 435 existing commercial operations. To identify diversion issues that may be specific to the type of businesses, findings were tracked in four commercial categories: • Food & Beverage • Lodging • Retail • Professional & Service These businesses were surveyed to understand their perceptions about barriers to recycling, as well as explore their suggestions for future recycling and organics recovery. A "snapshot" waste audit was also conducted on the trash generated by a subset of these businesses during mid-day, mid-week operations in the height of ski season1. This information was used to estimate diversion quantities that could potentially be managed through future programs. 1.2 Background The Town of Vail's Environmental Sustainability Strategic Plan prioritizes a reduction in landfilled materials from all sectors. The Town is supported in this work by Vail Resorts (whose corporate sustainability program supports waste diversion) and a handful of other programs, such as the Wydham property's Green Leaf Initiative, Inspirato Solaris' recycling program and the Colorado Mountain Medical Center's voluntary recycling task force. The Town has worked diligently to identify reduction opportunities in the residential sector, and with this study is also tackling commercial waste. Currently the level of recycling activity and commitment is an unknown. What is understood is that commercial waste generators located in the Lionshead and Vail Villages face unique challenges when it comes to solid waste collection, including: 1 The project was conducted between mid-January and mid-April 2012 - the Lionshead waste audit was completed February 22nd and the Vail Village audit on February 23rd. 4 - 2 - 4 5/1/2012 Vail Commercial Waste Study LBA ASSOCIATES, INC. Page 5 April 2012 • Difficult access to generator locations requiring staff to manually haul materials to distant collection points • Extremely limited storage space at individual generator sites requiring daily trash collection • Virtually no available space for centralized operations • Heavy congestion during business hours • Close proximity to residential homes/vacation lodging requiring noise control (all collection in Vail Village must be completed by 8:30 am) The businesses surveyed address these challenges in myriad ways. Trash is collected from most every business, while recyclables collection is less consistent (not all businesses recycle and some that do use alternative collection strategies). For those with "curbside" recyclables collection, the collection point may be at the specific business location, may be at a mid-point for multiple businesses sharing service, may be at a designated building location for all building tenants, or may be in a centralized location for several properties (e.g., the Arrabelle and Mountain Loading docks managed by Vail Resorts). Curbside waste collection for Vail Resorts properties (and a limited number of other businesses) is managed by the resort company. Other businesses are served by two primary haulers - Vail Honeywagon and Waste Management - whom they select. Depending on the business location and ownership/tenant situation, the hauler may be hired directly by the business or provided by the property owner/manager. The cost of solid waste services may be a separate bill, or may be included in rental, condominium or other fees. An alternative to curbside collection of commercial recyclables is the Town of Vail Drop-Off Center (DOC). The DOC is a free collection point for Town residents and businesses. It is so well-used, that it can often be over- crowded with limited access and parking. The Town needs to relocate the Town DOC in the near future, and the timing of this project (in terms of a new location and layout) is ideal. DOC materials (as well as recyclables collected by Vail Resorts and Vail Honeywagon) are hauled to the Eagle County Materials Recovery Facility (MRF) for end-market processing and sales. As the MRF currently accepts cardboard, commingled paper and commingled containers (including plastic resins #1 through #7) - these three streams are typically collected by the DOC and by Vail Resorts and Vail Honeywagon (Waste Management hauls collected recyclables to single-stream MRFs outside of Eagle County and therefore collects some fully commingled materials). Other materials, such as shredded paper, construction materials and restaurant grease, are also diverted by some businesses2. 2 Confidential paper shreds are typically recycled with mixed paper, although some businesses use a private vendor (Paperwise, Cintas, Shred-It). Construction materials are typically collected on a project-specific, as needed basis (no construction activities were audited during in February). Grease is typically recycled through one of two local vendors (Summit Greasecycling & Rocky Mountain 4 - 2 - 5 5/1/2012 Vail Commercial Waste Study LBA ASSOCIATES, INC. Page 6 April 2012 1.3 Study Components The Town of Vail Study consisted of three basic phases: • Phone or in-person surveys of commercial operations in Lionshead & Vail Villages - to assess individual levels of recycling, obstacles to recycling and the value businesses & their customers place on waste diversion • Waste audits of trash generated from representative businesses - to measure recyclable & organic content being landfilled • Stakeholder outreach & discussions of potential solid waste system changes to improve diversion The Town hired LBA Associates, Inc. (LBA) to assist in the completion of this work under the direction of the Town's Environmental Health & Sustainability Coordinator, Kristen Bertuglia. The LBA team included Laurie Batchelder Adams, Michelle Kincheloe and Amy Randell. Sustainable Enterprises' RecycOil Program) into biodiesel, cleaning and miscellaneous products. 4 - 2 - 6 5/1/2012 Vail Commercial Waste Study LBA ASSOCIATES, INC. Page 7 April 2012 2.0 SURVEY OF LIONSHEAD & VAIL VILLAGE BUSINESSES During February and March, LBA contacted 150 businesses in Lionshead and Vail Villages to completed a short survey about current recycling, obstacles and opportunities (Appendix A includes the survey questionnaire). A minimum of three attempts were made to reach each business (many were contacted multiple times by phone and in-person) - ultimately 100 surveys were completed. In many cases property/business owners or managers were interviewed, but in others staff provided survey responses. Appendix B includes the survey results, sorted by category. It should be recognized that survey questions were intended to illicit "off the cuff" responses that were not researched or studied in advance. As a result, they may reflect the perceptions and opinions of the interviewed party and not the overall business surveyed. 2.1 Food & Beverage Category Thirty-six bar and restaurant businesses were surveyed (Table 2-1), ranging in size from a high of 2 employees in low season to 200 in high season. These businesses vary widely in size and can generate relatively high quantities of cardboard, glass and food waste. 1. Recyclables Diverted - Most recycle cardboard, paper and commingled containers; • Businesses with access to Arrabelle & Mountain Plaza docks are generally recycling the wide range of containers and paper that the Eagle County MRF accepts • Avalanche Pub recycles batteries, ballasts & bulbs and Blue Moose Pizza recycles crayons TABLE 2-1 FOOD & BEVERAGE BUSINESSES (number of employees during high season) LIONSHEAD VAIL VILLAGE Bart & Yeti's (25) Blu's (40) Red Lion (87) Billy's Island Grill (50Club (17) Kelly Liken Restaurant Blue Moose Pizza Vail* Elway's* (70) Russell's (34) Garfinkel's (51) Gasthof Gramshammer (50)Sebastian Vail (200) Haagen-Dazs (5) Grappa Fine Wine & Starbuck's Vail Village Lionshead Liquor Store Joe's Famous Deli (15) Sweet Basil (60) Little Diner (7) La Bottega (45) Tap Room/Sanctuary (40) Moe's Original BBQ (40) Larkspur* (90) Vail Fine Wines (3) Montauk Seafood Grill Los Amigo's (40) Vail Mountain Lodge & Old Forge Pizza (8) Marketplace Restaurant Vendetta's (70) Ritz Carlton Club & Pazzo's Pizzeria (NA) Starbuck's (10) Tavern on Square (150) Vail Chophouse* (65) Vail Marriott Avalanche 4 - 2 - 7 5/1/2012 Vail Commercial Waste Study LBA ASSOCIATES, INC. Page 8 April 2012 NA = not available * Vail Resorts properties 2. Organics Diverted - At least 15 restaurants report significant organics consisting of 5% to 90% kitchen prep food waste & the remainder food/food- contaminated paper; • Marketplace uses butcher block paper for "plates" & compostable utensils (all trashed) • Tap Room has installed "waste catchers" instead of garbage disposals to manage food waste • Several restaurants recycle grease - Blue Moose Pizza, Little Diner, Tavern on Square, Sweet Basil & Blu's 3. Solid Waste Services Cost - Only 2 business reported costs, which range from approximately $500 (Bart & Yeti's/Montauk partnership) to $8,000/month (Sebastian building tenants) for trash & recycling services. Vail Marriott Avalanche Pub pays approximately $39,000/year on trash services and $13,000/year on recycling (based on January 2012 data). 4. Collection - Some use the primary haulers for recyclables collection. Others recycle by "piggy-backing" with nearby residential containers & several haul their recyclables to the Town DOC (many of these have curbside cardboard collection & use the DOC for containers only); • Lionshead - Billy's Island Grill, Little Diner, Moe's & Old Forge Pizza • Vail Village - Grappa Fine Wine 5. Perceived Diversion (see Figure 2-1) - Of the 17 that reported a diversion level, the average was 33% with a range from 10% (Blu's & Elway's) to 85% (Vail Fine Wine). 6. Importance to Customers (see Figure 2-2) - Of the 28 that reported a number on a scale of 1 (low) to 10 (high), the average was 4.8 with a range from 0 (Garfinkel's) to 9 (Sweet Basil). The food & beverage category had the lowest customer value (see Figure 3). Multiple food delis & bars observed that the public often asks about recycling, but typically aren't willing to walk out to the public areas to follow through. 7. Importance to Owners/Management/Staff (see Figure 2-2) - Of the 30 that reported a number on a scale of 1 (low) to 10 (high), the average was 6.5 with a range from 1 (Starbuck's, Blu's & La Bottega) to 10 (Grappa & Vail Fine Wine). The food & beverage category had the lowest owner/management/staff value (see Figure 4). FIGURE 2-1 PERCENTAGE OF DIVERSION ESTIMATED BY BUSINESSES 4 - 2 - 8 5/1/2012 Vail Commercial Waste Study LBA ASSOCIATES, INC. Page 9 April 2012 FIGURE 2-2 IMPORTANCE OF DIVERSION TO CUSTOMERS & OWNERS/STAFF 2.2 Lodging Category Twelve lodging businesses were surveyed (see Table 2-2), ranging in size from a high of 140 employees in low season to 220 in high season. In general, these businesses generate minimal organics from food services and only two identified full, integrated restaurant operations. Food & Beverage (26) Lodging (8) Retail (34) Professional & Services (9) 23% 21% 39% 31% Customer Owners/Staff0.0 2.0 4.0 6.0 8.0 10.0 Food & Bev Lodging Retail Prof & Serv 4.8 6.3 5.5 5.6 6.5 8.0 8.4 8.2 4 - 2 - 9 5/1/2012 Vail Commercial Waste Study LBA ASSOCIATES, INC. Page 10 April 2012 1. Recyclables Diverted - Most recycle cardboard, paper and commingled containers; • Only Vail Spa collects all non-cardboard as single-stream • Austria Haus & Evergreen Lodge recycle some mix of batteries, bulbs & e-waste TABLE 2-2 LODGING BUSINESSES (number of employees during high season) LIONSHEAD VAIL VILLAGE Arrabelle at Vail Austria Haus Hotel (35) Lion Square Lodge (30)Evergreen Lodge at Vail (50 Montaneros (15) Inspirato Solaris (50) Vail Spa Condominiums Lodge at Vail* (220) Lodge Tower* (30) Mountain Haus Condominiums Sitzmark Lodge (12) Tivoli Lodge (33) * Vail Resorts properties 2. Organics Diverted; • Lodge at Vail recycles grease from its restaurant • Mountain Haus uses compostable utensils in its continental breakfast service (trashed) 3. Solid Waste Service Cost; • Only 5 lodges reported their costs, which range for trash & recycling from $600 (Tivoli) to $1,500/month (Evergreen - $175/month are recycling costs) • Both Austria Haus & Solaris have recently reduced their trash bills through recycling 4. Collection - Some use the primary haulers for recyclables collection. Others haul their recyclables to the Town DOC (many of these have curbside cardboard collection & use the DOC for containers only); • Lionshead - Vail Spa • Vail Village - Mountain Haus (uses an electric car to haul cardboard) & Sitzmark 5. Perceived Diversion (see Figure 2-1) - Of the 7 that reported a diversion level, the average was 24% with a range from 5% (Montaneros) to 50% (Mountain Haus). 6. Importance to Customers (see Figure 2-2) - Of the 12 that reported a number on a scale of 1 (low) to 10 (high), the average was 6.3, with a range from 3 (Solaris) to 10 (Evergreen). 7. Importance to Owners/Management/Staff (see Figure 2-2) - Of the 12 that reported a number on a scale of 1 (low) to 10 (high), the average was 8.0 with a range from 5.5 (Solaris) to 10 (Evergreen). 4 - 2 - 10 5/1/2012 Vail Commercial Waste Study LBA ASSOCIATES, INC. Page 11 April 2012 2.3 Retail Category Thirty-nine retail businesses were surveyed (see Table 2-3), ranging in size from being closed in the low season to 45 in high season. In general, these businesses are small and generate primarily cardboard and no food waste. 1. Recyclables Diverted - Most recycle cardboard; • Those with access to Arrabelle or Mountain Plaza docks also recycle paper and commingled containers • Others recycle newspaper, mixed paper and containers through public recycling containers in Vail Village • Patagonia recycles fluorescent bulbs • Reuse - Double Diamond staff reuse coffee cups & Starbucks donates baked goods to employees, Burton works on increasing recycled content of products & decreasing packaging TABLE 2-3 RETAIL BUSINESSES (number of employees during high season) LIONSHEAD VAIL VILLAGE Arriesgado Clothing A Secret Garden (5) Infusion Fine Gifts (3) Boot Lab (4) Bag & Pack Shop (7) Karats (5) Burton at Arrabelle* Bella Italia (2) Kidsport (6) Charlie's Shirts (35) Blitz (4) Luca Bruno (3) Charter Sports - Burton at Vail #704* Masters Gallery at Vail Double Diamond Ski & Charm School Boutique Moose's Caboose (4) Jeannie Thoren's Claggett/Rey Gallery North Face - Solaris* Lionshead Ticket Colorado Footwear (6) Pismo Gallery at Vail North Face Vail Cos Bar of Vail (4) Squash Blossom (4) Patagonia at ArrabelleDesigner Furs (3) Toy Store (3) Quicksilver at Elegant Illusion Vail Gear (5) Vail Sports/Vail 21 Gilded Spruce (4) Vail Mountain Club* (45 Golden Bear (7) Vail Sports Mountain NA = not available * Vail Resorts properties ** Curbside trash collection provided by Vail Resorts 2. Organics Diverted - These were limited to retailers with plant/flower waste (A Secret Garden reported 50% organic waste levels). 3. Solid Waste Services - Most are small generators within their buildings & are not actively involved in establishing solid waste services (none of the retailers reported their waste service costs). 4. Collection - Several Vail Village retailers have alternative recyclables collection such as; • Use of the Town DOC - Vail Sports/Vail 21, Secret Garden, the Bag & Pack Shop, Bella Italia & Karats • Recycling additional cardboard at warehouses in Avon (such as Double Diamond & Pismo Gallery) • Multiple Vail Village businesses mentioned hauling recyclables home with workers 4 - 2 - 11 5/1/2012 Vail Commercial Waste Study LBA ASSOCIATES, INC. Page 12 April 2012 5. Perceived Diversion (see Figure 2-1) - Of the 28 that reported a diversion level, the average was 47% with a range from 15% (Vail Sports & Claggett/Rey) to 90% (Bella Italia). The retailer diversion was notably higher than all other categories (see Figure 2). Comments from many businesses indicate that they are recycling "as much as possible" already - other responses, however, indicate that several are not aware of all available recycling opportunities. 6. Importance to Customers (see Figure 2-2) - Of the 31 that reported a number on a scale of 1 (low) to 10 (high), the average was 5.9 with a range from 1 (Gilded Spruce & Masters Gallery) to 10 (Charlie's Shirts & Design Furs [who don't recycle]). 7. Importance to Owners/Management/Staff (see Figure 2-2) - Of the 37 that reported a number on a scale of 1 (low) to 10 (high), the average was 8.4 with a ranged from 3 (Colorado Footwear) to 10 (fourteen different businesses including Designer Furs). Peer pressure from other retailers was given as one reason for recycling in Vail Village. 2.4 Professional & Service Category Thirteen professional and service businesses were surveyed (see Table 2-4), ranging in size from a high of 1 employee in low season to 120 in high season (not counting Colorado Mountain Medical Center, which provides solid waste services for the entire medical complex). Excluding the CMMC cafeteria, these businesses generate minimal organics from food services and only two identified a leased restaurant operations. TABLE 2-4 PROFESSIONAL/SERVICE BUSINESSES (number of employees during high season) LIONSHEAD VAIL VILLAGE Antlers at Vail (40) Colorado Mountain Medical Destination Resorts (8) Firstbank Vail Village (40) Firstbank Lionshead (3) Greenauer Design Group (2) Lionshead Adult Ski Law Office of Nancy Adam (1) Ski Valet/Bike Valet (6)Law Offices of Margaret One Willow Bridge Road (18) Spa at Four Seasons Resort Vail Athletic Club (120) ** Curbside trash collection provided by Vail Resorts 1. Recyclables Diverted - Most recycle cardboard, paper and commingled containers; • Only Antlers collects all non-cardboard as single-stream • Four Seasons Spa reports recycling their plastic cups in with commingled containers • Several report shredding (most including banks with private service) 4 - 2 - 12 5/1/2012 Vail Commercial Waste Study LBA ASSOCIATES, INC. Page 13 April 2012 • Antlers, CCMC & One Willow Bridge Road - recycle a mix of wood, batteries & bulbs 2. Organics Diverted - The CMMC cafeteria recycles its kitchen grease. 3. Solid Waste Service Costs - Only 3 businesses reported their costs, which range for trash service from $525 (Firstbank Vail) to $900/month (Antlers) and for recycling services from $80 (Firstbank Vail) to $400/month (Antlers) (total trash/recycling services for CMMC is $4,000/month). 4. Collection - Some use the primary haulers for recyclables collection. Others haul their recyclables to the Town DOC (many of these have curbside cardboard collection & use the DOC for containers only); • Lionshead - Firstbank Lionshead • Vail Village - Greenauer Design, Nancy Adam Law Office & Margaret Hamlen Law Office 5. Perceived Diversion (see Figure 2-1) - Of the 9 that reported a diversion level, the average was 31% with a range from 10% (Vail Athletic Club) to 50% (Greenauer Design, One Willow Bridge Road & Four Seasons Spa). 6. Importance to Customers (see Figure 2-2) - Of the 12 that reported a number on a scale of 1 (low) to 10 (high), the average was 5.6 with a ranged from 1 (Nancy Adam Law Office) to 9 (One Willow Bridge Road). 7. Importance to Owners/Management/Staff (see Figure 2-2) - Of the 13 that reported a number on a scale of 1 (low) to 10 (high), the average was 8.2 with a range from 7 (Lionshead Adult Ski School, Ski Valet/Bike Valet & Greenauer Design) to 10 (Firstbank Vail & Four Seasons Spa). 2.5 All-Category Needs for Continued & Increased Diversion Activities For the most part, businesses in all commercial categories had similar observations. Many are conflicting. Those observations with ** were made numerous times in both the Lionshead and Vail Villages: Convenience • Recyclable containers are needed at each business for workers & public - was also observed that recycling is minimal even in lodges with containers in guest rooms • Recyclables collection is needed at each business (not next door or elsewhere)** - or an easier process is needed to transfer materials • Carts & dumpsters need to be emptied more frequently - when they overflow, recyclables are placed in trash • Collection points need to be larger - trucks can't always access loading docks • All recycling should be single-stream Space & Cost 4 - 2 - 13 5/1/2012 Vail Commercial Waste Study LBA ASSOCIATES, INC. Page 14 April 2012 • Even if haulers or town provided more carts & curbside collection - there is no space available** • At these high prices ($200/square-foot) - can't afford to use space for recycling** • Recycling adds cost to solid waste bill - don't see that additional recycling will reduce trash costs • Recycling is consistent with corporate philosophy & many staff felt it's the "right thing to do" (Mountain Haus willing to pay for additional recycling services) • Town needs to implement (& pay for) recycling improvements - businesses can't pay more • Glass crushing should be used to decrease space & noise Materials • Need to expand what Arrabelle & Mountain Plaza can take for recyclables • Hauler need to stop disposing of diverted cardboard • Need separate glass recycling • Need ability to recycle cups, container lids, tin, six-pack rings, ski passes (contain radio frequency chip), plastic packaging, confidential paperwork & miscellaneous items (ski boots3) • Grease containers need to be emptied more often Future Organics Recovery • Need space for any diversion** • Need processing capacity (composting) in Vail Valley • Need containers in kitchen for food waste, unused food • Needs to be collected daily (especially with fish waste) • Need containers for public • Need convenient outdoor animal-proof containers • Need management support & employee training Other • Need to expand the Town DOC, re-locate it "closer", improve congestion & parking** • Need to pair all public trash containers with recycling containers • Need to make recycling mandatory • Need Town's help getting approval from condominium HOAs (Design & Review Boards) for additional recycling containers & programming • Need bilingual training materials for housekeeping • Need effective Town outreach/education program 3 There is a 2011/12 RREO project in northern Colorado evaluating ski boot recycling. 4 - 2 - 14 5/1/2012 Vail Commercial Waste Study LBA ASSOCIATES, INC. Page 15 April 2012 3.0 AUDIT OF LIONSHEAD & VAIL VILLAGE BUSINESS WASTE This phase of the project focused on trash only (not recyclables diverted through existing programs). On February 22nd and 23rd, LBA conducted a waste audit of trash samples collected from 32 Lionshead and Vail Village businesses (55 total samples were audited). To the extent possible, samples were collected during the middle of daily operations (e.g., morning for lodges, mid-day for professional offices, early afternoon for restaurants serving lunch, late day for bars and dinner-only restaurants)4. The waste samples were sorted in accordance with the Vail Waste Audit Guidelines (see Appendix C), at the Arrabelle (Lionshead) and the Mountain Plaza (Vail Village) docks. A portable, platform scale was used to obtain all measurements. Each sample was sorted for: • Recyclables (as accepted at the Eagle County MRF); o Paper - cardboard, Kraft paper, paperboard, mixed paper o Containers - glass food/beverage containers, aluminum/steel/tin food/beverage containers, plastic #1-#7 (including plastic coffee lids) • Organics - food waste, food-contaminated paper, garden waste, wood waste, non-recyclable paper (such as waxy coffee cups) • Non-divertable (trash) materials - all non-recyclable, non-organic waste Table 3-1 lists the businesses with trash samples audited during the study. Figure 3-1 illustrates the relative opportunity for additional waste diversion from the aggregate of all Lionshead and Vail Village samples. Appendix C includes the audit results by category. TABLE 3-1 BUSINESS TRASH AUDITED LIONSHEAD VAIL VILLAGE Food & Beverage Businesses Bart & Yeti's Gasthof Gramshammer/Pepi's Garfinkel La Bottega Inc The Little Diner Pazzo's Pizzeria Lionshead Liquor Store The Red Lion Moe's Original BBQ Sebastian Vail Old Forge Pizza Starbucks Tavern on Square Vendetta's Vail Marriott Avalanche Pub VVMC/Sodexco (CMMC surveyed) Lodging Businesses Arrabelle at Vail Square Austria Haus Hotel Montaneros The Sitzmark Lodge Retail Businesses 4 Important missed collections were those from bars and restaurants that closed in the early hours of the mornings. These were expected to include especially high levels of glass. 4 - 2 - 15 5/1/2012 Vail Commercial Waste Study LBA ASSOCIATES, INC. Page 16 April 2012 Burton at Arrabelle American Ski Exchange* Charter Sports - Marriott Annie's* Lionshead Liquor Store Burton at Vail Double Diamond Ski & Sport Colorado Footwear Gorsuch Ltd* Professional/Service Businesses Howard Head (CMMC surveyed) VVMC Pharmacy (CMMC surveyed) Lionshead Adult Ski School VVMC Lobby (CMMC surveyed) * Not surveyed FIGURE 3-1 AGGREGATED WASTE AUDIT RESULTS FOR BOTH VILLAGES (% by weight) FIGURE 3-2 WASTE AUDIT RESULTS FOR FOOD & BEVERAGE BUSINESSES (15 businesses/26 samples - % by weight) Recyclables, 22% Organics, 65% Trash, 13% 4 - 2 - 16 5/1/2012 Vail Commercial Waste Study LBA ASSOCIATES, INC. Page 17 April 2012 Key observations include: • Not surprisingly, food & beverage businesses disposed of high quantities of organics (food, food-contaminated paper which cannot be diverted for composting5) & to a lesser extent recyclables - it is likely that the recyclable content would have been higher if trash samples could have been collected from bars at the end of their evening shifts • More surprisingly, trash from Vail Village lodges had a high organic content - this can be partially explained by the small sample size which included pre-consumer waste from the Austria Haus' kitchen FIGURE 3-3 WASTE AUDIT RESULTS FOR LODGING BUSINESSES (4 businesses/9 samples - % by weight) 5 Vail Resorts does currently divert food waste from mountain-only operations for composting off-site. 0.0% 20.0% 40.0% 60.0% 80.0% 100.0% LionsheadVail VillageAggregate 9.8% 24.8% 15.3% 86.0% 67.5%79.2% 4.2%7.7%5.50% Trash Organics Recyclables 0.0% 20.0% 40.0% 60.0% 80.0% 100.0% 120.0% LionsheadVail VillageAggregate 39.4% 12.1% 28.20% 21.7%78.1%44.70% 39.0% 9.8% 27.10% Trash Organics Recyclables 4 - 2 - 17 5/1/2012 Vail Commercial Waste Study LBA ASSOCIATES, INC. Page 18 April 2012 • The retail business trash showed an elevated recyclables composition due primarily to mixed paper (lower levels of cardboard indicated recycling activity for this material) • The professional & service businesses trash contained a higher than expected organic content (from paper towels observed in the Howard Head Sports and VVMC lobby samples) - this was also a relatively small sample size and may not be fully representative of average waste composition from these generators FIGURE 3-4 WASTE AUDIT RESULTS FOR RETAIL BUSINESSES (9 businesses/15 samples - % by weight) FIGURE 3-5 WASTE AUDIT RESULTS FOR PROFESSIONAL & SERVICE BUSINESSES (4 businesses/5 samples - % by weight) 0.0% 20.0% 40.0% 60.0% 80.0% 100.0% 120.0% LionsheadVail VillageAggregate 59.6% 43.8%52.00% 15.4% 8.1% 12.10% 25.3% 48.1% 35.50% Trash Organics Recyclables 4 - 2 - 18 5/1/2012 Vail Commercial Waste Study LBA ASSOCIATES, INC. Page 19 April 2012 3.1 Future Diversion Potential The aggregated waste audit results in Figure 3-1 showed that as much as 87% of materials currently disposed by village businesses could be diverted, including both recyclables (22%) and organics (65%). This represents a significant opportunity to increase the diversion of recyclables and (especially) organics from the commercial waste stream in Lionshead and Vail Villages. To more specifically quantify this potential, the audit percentages were applied to the estimated trash generation levels in Table 3-2 (Appendix D includes data6 and assumptions used to completed this analysis). This analysis is a rough approximation only - the absence of actual trash data by business and the significant variability between businesses evaluated requires numerous assumptions that may skew the results. The analysis does provide an indication, however, of the future potential diversion from the Town of Vail's commercial waste stream. As shown in Table 3-2, recyclables may be disposed of by all village businesses at a rate of 6,700 to 22,400 ton/year (based on the 2011 data analyzed above). Similarly, organics may be disposed of at a rate of 16,300 to 62,200 tons/year. These values represent that quantities could be diverted through improved recycling and organics recovery programs in the future. They are in addition to the cardboard, mixed paper and 6 Data provided by Vail Resorts, Vail Honeywagon & Waste Management. 0.0% 20.0% 40.0% 60.0% 80.0% 100.0% Lionshead 22.6% 48.1% 29.2% Trash Organics Recyclables 4 - 2 - 19 5/1/2012 Vail Commercial Waste Study LBA ASSOCIATES, INC. Page 20 April 2012 containers that are already being recycled by Lionshead and Vail Village businesses7. Even though these estimates are approximate, their sheer magnitude warrants the serious evaluation of future infrastructure, program and policy improvements necessary to increase diversion from Vail's commercial waste generators. TABLE 3-2 POTENTIAL DIVERSION LEVELS in 2011 TRASH (rounded to nearest 100 tons) CATEGORY (no of total businesses in category) % Divertable Material by Weight* RANGE OF TRASH GENERATION** (aggregate, nearest 10 tpy) RANGE OF POTENTIALLY DIVERTED MATERIALS (nearest 100 tpy) Food & Beverage (102) Recyclables - 15.3% 120-460 tpy 1,900-7,200 tpy Organics - 79.2% 9,700-37,200 tpy Lodging (59) Recyclables - 28.2% 220-500 3,700-8,300 tpy Organics - 44.7% 5,800-13,200 tpy Retail (156) Recyclables - 52.0% 10-20 800-1,600 tpy Organics - 12.1% 200-400 tpy Professional & Service (118) Recyclables - 22.6% 10-200 300-5,300 tpy Organics - 48.1% 600-11,400-tpy Total Recyclables 6,700-22,400 tpy Organics 16,300-62,200 tpy * From Figures 3-2 through 3-5 ** From Appendix D 3.2 Use of Commercial Results to Establish Baseline Landfill Diversion Rate Using the estimated diversion levels estimated by businesses in Figure 2-1 and the trash generation ranges in Table 3-2, we can draw some lose assumptions about the overall commercial diversion rate in Lionshead and Vail Villages. Table 3-3 shows that the average appears to be approximately 23%. 7 Although recycling estimates for 2011 are even more difficult to assess, it is likely that the collective food & beverage businesses in the two villages diverted in the range of 3,300 to 24,800 tons (based on subscription data provided by Vail Honeywagon & Waste Management for 3 example businesses). Estimates for other categories are not available. 4 - 2 - 20 5/1/2012 Vail Commercial Waste Study LBA ASSOCIATES, INC. Page 21 April 2012 If the Town can develop a diversion estimate for the residential sector, a Town-wide rate for municipal solid waste may be determined (this would provide a basis for measuring the Environmental Sustainability Strategic Plan's landfill reduction goal)8. TABLE 3-3 ESTIMATED DIVERSION RATES IN 2011 (rounded to nearest 10 tpy) Trash (tpy) Recyclables* (tpy) Total (tpy) % Diverted Food & Beverage 22% 120 to 460 30 to 130 150 to 590 21% Lodging 21% 220 to 500 60 to 130 280 to 630 21% Retail 39% 10 to 20 10 20 to 30 42% Professional & 31% 10 to 200 0 to 90 10 to 290 16% TOTAL 360 to 100 to 360 460 to 23% * Diversion percentages as reported by interviewed businesses (Figure 2-1) 8 It should also be noted that the commercial sector should have a higher diversion rate as their waste streams are more homogenous than residential waste and include higher levels of recyclables. 4 - 2 - 21 5/1/2012 Vail Commercial Waste Study LBA ASSOCIATES, INC. Page 22 April 2012 4.0 STAKEHOLDER INPUT Representative businesses convened in late March to discuss waste diversion obstacles and opportunities in Lionshead and Vail Villages. Key input provided included: • Most businesses feels it is the Town's responsibility to facilitate increased diversion in a practical, low- (or no-) cost manner for businesses • Some businesses worry that a mandate won't be feasible unless recycling options increase • Importance of making recycling accessible, affordable and easy for small businesses • Inability to collect restaurant/bar samples in the early morning hours may have led to an under-estimation of recyclables (containers) in the trash • Town Design Review Board presents obstacles to the development of recycling areas • Condominiums in some buildings do not support recycling activities by their organizations or the businesses below them (a large percentage of businesses belong to the condominium associations in their building) - this is perceived to be a significant obstacle • Some businesses are not able to collect cardboard with existing building configurations and hauler vehicles in use • There can be significant time lost when sending employees to the DOC - both for legitimate (cardboard compactor jams, queues are long) and questionable reasons (easy for staff to "goof off") • Businesses who encourage employees not to drive to work have no way to transport materials to DOC • It can months to train staff to recycle efficiently (and there can be high turnover) • Recycling in individual lodging rooms is a challenge (need to rely on housekeeping staff) • Haulers won't collect recyclables more than once per week without charging extra • So-called "variable rates" inherent in commercial trash billing does not translate to an incentive to recycle • Organics will be a challenge that varies - different for restaurants with/without servers (without relies on customers to recycle) and for different types of kitchens (prep versus service) Key input obtained from haulers included: 4 - 2 - 22 5/1/2012 Vail Commercial Waste Study LBA ASSOCIATES, INC. Page 23 April 2012 • Biggest collection issue is storage space within business locations and in collection areas • Haulers may be willing to report data if the playing field is completely level for all (data will need to be based on subscription levels for the majority of accounts) • Haulers have seen significant increases in recycling when dual- stream programs have switched to single stream • Lack of rebates for recyclables at the Eagle County MRF makes recycling a tough proposition for small haulers • Organics will be very difficult (especially if this translates to three separate routes) 4 - 2 - 23 5/1/2012 Vail Commercial Waste Study LBA ASSOCIATES, INC. Page 24 April 2012 5.0 RECOMMENDATIONS Based on the study findings and input from the project stakeholders, LBA makes the following waste diversion recommendations for the Town of Vail's future consideration at the Lionshead and Vail Villages. These recommendations have not yet been evaluated in terms of measured feasibility, conceptual design, cost or operation. Short-Term (2012-2014) 1. The TOV is constrained by state statute in terms of controlling commercial collections and needs to continue to work with existing and future private haulers to find creative solutions to facilitate and increase diversion. In the meantime, the Town should implement a data reporting requirement that requires annual reporting of trash, recyclables, organics, C&D and special waste quantities collected - the policy should tie compliance tied to licensing status (it will also likely apply to residential haulers who are the same as those who provide commercial service). Hauler licensing can also be used to require haulers to provide recyclables collection to all trash customers (could specify a minimum number of collections to addresses container overflows & a pricing structure that includes recycling service is no extra cost). This would effectively make recycling mandatory, but may do little more than increase prices for struggling businesses if space and logistics are not improved as well (see suggestions below for addressing these needs first). Hauler licensing can either be a mandate or implemented in a "rates and dates" format (i.e., make the requirement voluntary for the 2013 and 2014 reporting cycle but if any significant hauler fails to report as requested, a full hauler ordinance would automatically be put in place). 2. Plan to make commercial recycling mandatory by 20159 - and put pre- implementation programs in place during the short-term: a. Notify businesses and solicit their involvement in identifying creative solutions b. Team with at least one building complex each in Lionshead and Vail Villages on a pilot program to evaluate improved/creative 9 Recycling mandate could include combination of drop-site and curbside collection (note that mandating curbside recyclables collection needs to consider that curbside trash collection is not currently required). 4 - 2 - 24 5/1/2012 Vail Commercial Waste Study LBA ASSOCIATES, INC. Page 25 April 2012 logistics for diversion, storage & collection of recyclables that increases convenience, and decreases space & time for generators • Program should include right-sizing trash containers over all seasons, educating business employees and residents, improving joint efforts with condominiums & businesses, promoting diversion and creating advocates for future diversion policies • Targets should be non-Vail Resorts properties with multiple businesses including small retail, full restaurant, condominium/lodging and bar if possible • May expand pilot program to include organics collection in the short- or long-term • Funding options to operate pilot program or other activities - RREO grants, foundations, etc. c. Move current DOC to Lionshead parking garage area - provide more access & parking, a second cardboard compactor and part-time staffing to assist businesses with unloading & control contamination d. Develop TOV diversion marketing & outreach program • Develop town-wide brand & key messaging - may benefit from professional marketing assistance • Promote in residential, commercial & public areas with signage, banners, media ads, vehicle signage, internet, etc. • Develop award program that provides substantial visibility & promotion of green business partners • Reward green businesses with free recyclables collection provided by the TOV • "Tell the story" that educates residents, businesses & public/tourist about myths & opportunities associated with waste diversion in Vail • Develop a volunteer "green team" to assist with promotion and education • Implement/update/promote on on-going basis e. Develop TOV diversion education program targeted to business employees - a training DVD, on-line delivery or combination (produced in at least Spanish and English) f. Work with TOV Design Review Board - to allow the development of enclosures, storage & access by haulers for recyclables in commercial areas 4 - 2 - 25 5/1/2012 Vail Commercial Waste Study LBA ASSOCIATES, INC. Page 26 April 2012 g. Improve public trash/recycling containers - which are used by some businesses as well as the public (TOV may want to prohibit businesses from using in the future) - always pair trash & recycling containers, provide more pairs (consider self- compacting, solar units), and update signage on containers to focus on diversion (not cigarette butts) and convey messaging 3. Work with Eagle County MRF to create incentives valley-wide that drive the ability to reasonably recycle as many recyclables as possible, make recycling easy for generators and maximize diversion levels: • Promoting acceptance of "fringe" materials - plastics #1-#7, paperboard, etc. • Seriously evaluating single-stream conversion - TOV could be a financial contributor in exchange for minimum guaranteed rebates for haulers of TOV recyclables • Glass will continue to be an issue for single-stream - village businesses do not have the room to separate out an extra material • Seriously pushing for operations that support ability to rebate haulers for at least source-separated materials (like cardboard) Long-Term (2015 & beyond) 4. Add at least one additional DOC (Vail Village) - to maintain multiple options for business recycling. 5. Evaluate ability to research & support organics processing opportunities in valley - may include composting, anaerobic digestion, conversion technology or a combination. 6. Evaluate expansion of Vail Resorts' trash & recycling collection role for non-resort generators Additional considerations: • It is unlikely that any one option will be the silver bullet - multiple options will probably be necessary to notably increase commercial waste diversion • Existing ordinance requiring space for recycling is an excellent start - this will help ease (albeit very slowly) some of the storage issues over the long term • The TOV's commercial sector needs to divert at levels >>25% to balance out a residential sector that is diverting <<25% in order to meet the Town's overall 25% MSW diversion goal 4 - 2 - 26 5/1/2012 Town of Vail May 1 , 2012 4 - 3 - 1 5/1/2012 TOP TRASH MYTHS 2LBA Associates, Inc. 4 - 3 - 2 5/1/2012 Trash –Recyclables –Organics –Bulky Items Special Wastes –Hazardous Wastes 3LBA Associates, Inc. 4 - 3 - 3 5/1/2012 Trash Containers Paper HTR Recyclables Food Yard Wood Biosolids C&D Special Wastes Used Building Materials Hazardous Brokers Recyclers Organics Managers Haulers Households Businesses Institutions Industries Cities/Towns Counties/Regions State Agencies NPOs CONVERT REUSE 4 - 3 - 4 5/1/2012 Landfill DisposalRecyclingComposting Avoided Disposal Cost End-Market Revenue Operating Cost 5LBA Associates, Inc. 4 - 3 - 5 5/1/2012 6LBA Associates, Inc. Plastic 19.1% Metal 6.1% Haz/Special 6.4% Glass 4.7%Paper 25.4% Organics 35.5% Inert Residue 2.9% Eagle/Garfield/Pitkin County Waste Composition Data – Aggregated Residential Landfill Samples By Weight (source = LBA, 2009) 4 - 3 - 6 5/1/2012 16% 16% 40% 29% Fiber Composted at So Canyon LF Fiber Recyclables Processed at Pitkin MRF Recyclables Processed at Eagle County MRF Recyclables Processing Outside Region •Performance baselines & future progress measurements •Ability to plan effectively •Ability to “make the case” for new funding or policy 4 - 3 - 7 5/1/2012 On average a full 50% of the total municipal solid waste stream Generally much more homogenous than residential waste Higher recyclables & organics content LBA Associates, Inc.8 4 - 3 - 8 5/1/2012 LBA Associates, Inc. Public Collection (21%) Contract Collection (5%) Regulated Open Collection (7%) Unregulated Open Collection (65%) In Transition? (3%) MYTH #5 COLORADO ALREADY HAS TOO MANY REGULATIONS 9 Survey on cities with >10,000 population (2010) –includes HOA populations (source = LBA, 2010) 4 - 3 - 9 5/1/2012 Open systems (Vail System) costs are typically higher •Lower collection efficiencies •Greater fuel consumption •Higher costs per household •Greater emissions & pavement impacts 10LBA Associates, Inc. 4 - 3 - 10 5/1/2012 Long-haul distances for disposal or recycling •Costs x Fuel costs ($5/gal diesel, 5 mpg) x Labor costs x Tractor/trailer operation, maintenance & repair cost •Infrastructure x Traffic x Highway wear & tear •Environment x Greenhouse gases x Fuel consumption 4 - 3 - 11 5/1/2012 Low quantities in Colorado Very few local markets High transportation costs Low landfill tipping fees MSW diversion level <20% (national 35%) 12LBA Associates, Inc. 4 - 3 - 12 5/1/2012 LBA Associates, Inc.13 4 - 3 - 13 5/1/2012 14LBA Associates, Inc. 4 - 3 - 14 5/1/2012 TOWN OF VAIL COMMERCIAL WASTE STUDY Draft Results May 1, 2012 For Town of Vail Environmental Health & Sustainability 4 - 4 - 1 5/1/2012 STUDY PURPOSE ´Continue Environmental Health & Sustainability’s work towards increasing diversion of waste materials from Eagle County Landfill ´Target representative businesses in Lionshead & Vail Villages «Measure current diversion by commercial waste generators «Identify perceived recycling barriers «Brainstorm changes that would increase recycling & organics recovery «Initiate diversion-based outreach 4 - 4 - 2 5/1/2012 STUDY BACKGROUND ´Recycling levels by village businesses unknown ´General challenges areknown & need attention «Difficult access requires staff to manually haul waste to distant collection points «Limited storage space requires daily trash collection «No space for centralized operations «Close proximity to residential areas requires noise control 4 - 4 - 3 5/1/2012 4 - 4 - 4 5/1/2012 TARGETED BUSINESSES ´435 Lionshead & Vail Village businesses ´Staff selected 150 businesses to represent 4 key categories «Food & Beverage –including retail food «Lodging «Retail –excluding retail food «Professional & Service –incl property management ´Ultimately 100 businesses were successfully surveyed & 32 of these were “audited” 4 - 4 - 5 5/1/2012 4 - 4 - 6 5/1/2012 SURVEY OVERVIEW ´Combination of phone & in-person surveys ´Survey questions «Trash service «Current recycling level & service «Generation of organics / willingness to divert in future «Importance of recycling to customers & owners/staff «Obstacles & opportunities ´Only 2/3 of contacted businesses were willing to complete the survey ´Some businesses were represented by owners of managers –others by staff 4 - 4 - 7 5/1/2012 Bart & Yeti's (25)Blu's (40)Red Lion (87) Billy's Island Grill (50)Club (17)Kelly Liken Restaurant (25) Blue Moose Pizza Vail (5)Elway's (70)Russell's (34) Garfinkel's (51)Gasthof Gramshammer (50)Sebastian Vail (200) Haagen-Dazs (5)Grappa Fine Wine & Spirits (8)Starbuck's Vail Village (7) Lionshead Liquor Store (5)Joe's Famous Deli (15)Sweet Basil (60) Little Diner (7)La Bottega (45)Tap Room/Sanctuary (40) Moe's Original BBQ (40)Larkspur (90)Vail Fine Wines (3) Montauk Seafood Grill (35)Los Amigo's (40)Vail Mountain Lodge & Spa (50) Old Forge Pizza (8)Marketplace Restaurant (45)Vendetta's (70) Ritz Carlton Club & Residence (8)Pazzo's Pizzeria (NA) Starbuck's (10) Tavern on Square (150) Vail Chophouse (65) Vail Marriott Avalanche Pub (NA) 4 - 4 - 8 5/1/2012 Arrabelle at Vail Square (170)Austria Haus Hotel (35) Lion Square Lodge (30)Evergreen Lodge at Vail (50) Montaneros (15)Inspirato Solaris (50) Vail Spa Condominiums (20)Lodge at Vail (220) Lodge Tower (30) Mountain Haus Condominiums (45) Sitzmark Lodge (12) Tivoli Lodge (33) 4 - 4 - 9 5/1/2012 Arriesgado Clothing (NA)A Secret Garden (5)Infusion Fine Gifts (3) Boot Lab (4)Bag & Pack Shop (7)Karats (5) Burton at Arrabelle (15)Bella Italia (2)Kidsport (6) Charlie's Shirts (35)Blitz (4)Luca Bruno (3) Charter Sports -Marriott (20)Burton at Vail #704 (6)Masters Gallery at Vail (5) Double Diamond Ski & Sport (30)Charm School Boutique (3)Moose's Caboose (4) Jeannie Thoren's Women's (2)Claggett/Rey Gallery (4)North Face -Solaris (NA) Lionshead Ticket Office (30)Colorado Footwear (6)Pismo Gallery at Vail (NA) North Face Vail Landmark (6)Cos Bar of Vail (4)Squash Blossom (4) Patagonia at Arrabelle (9)Designer Furs (3)Toy Store (3) Quicksilver at Arrabelle (5)Elegant Illusion Created (1)Vail Gear (5) Vail Sports/Vail 21 #711 (35)Gilded Spruce (4)Vail Mountain Club (45) Golden Bear (7)Vail Sports Mountain Plaza(25) 4 - 4 - 10 5/1/2012 Antlers at Vail (40)Colorado Mountain Medical Center (700) Destination Resorts (8)Firstbank Vail Village (40) Firstbank Lionshead (3)Greenauer Design Group (2) Lionshead Adult Ski School (35)Law Office of Nancy Adam (1) Ski Valet/Bike Valet (6)Law Offices of Margaret Hamlen (3) One Willow Bridge Road (18) Spa at Four Seasons Resort (27) Vail Athletic Club (120) 4 - 4 - 11 5/1/2012 HAULERS ´Vail Resorts (T&R) - «Arrabelle & Mountain Plaza loading docks ´Vail Honeywagon (T&R) ´Waste Management (T&R) ´Town of Vail «Public containers (T&R) «Drop-Off Center (R only) ´Other Material Haulers «Shreds, grease, special waste, C&D materials 4 - 4 - 12 5/1/2012 COLLECTION STRATEGIES ´Trash service –all “curbside” «Larger businesses have direct service contract «Buildings with multiple tenants often have group service «Some businesses partner or share central location (e.g., Vail Resorts properties) ´Recycling service –some “curbside” «Some have recycling in tandem with trash service (extra $$) «Many use Town Drop-Off Center «Some “piggyback” with neighbors or partners «Some use public recycling bins «Some recycle elsewhere (separate warehouse location, employee homes) 4 - 4 - 13 5/1/2012 % DIVERSION LEVEL ESTIMATED BY BUSINESSES 4 - 4 - 14 5/1/2012 IMPORTANCE OF DIVERSION TO CUSTOMERS & OWNERS/STAFF Owners/Staff0.0 1.0 2.0 3.0 4.0 5.0 6.0 7.0 8.0 9.0 4 - 4 - 15 5/1/2012 4 - 4 - 16 5/1/2012 AUDIT OVERVIEW ´55 trash samples from 32 targeted businesses were sorted to find amount of: «Recyclables disposed «Food & food-contaminated paper disposed «“Real” trash ´Audits were “snapshots in time” –samples collected February 22nd& 23rd 4 - 4 - 17 5/1/2012 Bart & Yeti'sOld Forge Pizza Gasthof Gramshammer/Pepi'sSebastian Vail GarfinkelTavern on SquareLa Bottega IncStarbucks The Little Diner Vail Marriott Avalanche PubPazzo's PizzeriaVendetta's Lionshead Liquor StoreCMMC/Sodexco AmericaThe Red Lion Moe's Original BBQSebastian Vail Arrabelle at Vail SquareMontanerosAustria Haus Hotel The Sitzmark Lodge Burton at ArrabelleLionshead Liquor StoreAmerican Ski ExchangeBurton at Vail Charter Sports -Marriott Double Diamond Ski & Sport Annie'sColorado Footwear Gorsuch Ltd Howard Head SportsCMMC Pharmacy Lionshead Adult Ski SchoolCMMC Lobby 4 - 4 - 18 5/1/2012 AUDIT RESULTS –ALL BUSINESSES 4 - 4 - 19 5/1/2012 FOOD & BEVERAGE AUDIT RESULTS 0.0% 20.0% 40.0% 60.0% 80.0% 100.0% Trash Organics Recyclables 4 - 4 - 20 5/1/2012 LODGING AUDIT RESULTS 0.0% 20.0% 40.0% 60.0% 80.0% 100.0% 120.0% Trash Organics Recyclables 4 - 4 - 21 5/1/2012 RETAIL AUDIT RESULTS 0.0% 20.0% 40.0% 60.0% 80.0% 100.0% 120.0% Trash Organics Recyclables 4 - 4 - 22 5/1/2012 PROFESSIONAL & SERVICE AUDIT RESULTS 0.0% 10.0% 20.0% 30.0% 40.0% 50.0% 60.0% 70.0% 80.0% 90.0% 100.0% Trash Organics Recyclables 4 - 4 - 23 5/1/2012 ESTIMATE OF DIVERSION POTENTIAL (2011) Food & Beverage (102) 15.3%recyclables1,900 -7,200tpy 79.2% organics9,700 -37,200 tpy Lodging (59) 28.2% recyclables3,700 -8,300tpy 44.7% organics5,800 -13,200tpy Retail (156) 52.0% recyclables800 -1,600 tpy 12.1% organics200 -400 tpy Profession & Service (118) 22.6% recyclables300 -5,300 tpy 48.1% organics600 -11,400 tpy 4 - 4 - 24 5/1/2012 POTENTIAL WASTE DIVERSION LEVELS Trash Recyclables Organics 4 - 4 - 25 5/1/2012 BUSINESS INPUT ´Needs to be more convenient –collection locations, collection frequency, single-stream ´Space is too $$ to use for recycling & isn’t available ´Need better DOC location with less congestion ´Need to change DRB & condo associations rules ´Town’s responsibility to increase diversion ´Mandatory recycling may not be feasible ´Organics –need space, containers, daily collection, employee training (centralized processing capacity) 4 - 4 - 26 5/1/2012 HAULER INPUT ´May be willing to report quantity data but only if completely level playing field ´Variable rates already exist for businesses ´Switch to single-stream significantly increases recycling levels ´Lack of hauler rebates at Eagle County MRF is a disincentive (especially for small haulers) ´Organics will be very difficult to collect 4 - 4 - 27 5/1/2012 RECOMMENDATION #1 –REQUIRE QUANTITY REPORTING BY HAULERS ´Annual totals «Trash, recyclables, other waste «Volumes or weights ´Could be voluntary initially (“rates & dates”) «For first 2 to 3 years «Switch to mandatory if haulers fail to report ´Include enforcement «Tie to hauler licensing –issue will be the “what if” 4 - 4 - 28 5/1/2012 RECOMMENDATION #2 –WORK TOWARDS MANDATORY COMMERCIAL RECYCLING ´Involve businesses in short-term ´Town free pick up -Pilot programs w/ at least 1 building complex/village (bicycle/electric golf cart) ´Move Lionshead drop-off center –provide better access/parking, second cardboard compactor ´Develop marketing & education program ´Provide educational materials for workers ´Work with Design Review Board to allow recycling ´Improve public recycling containers 4 - 4 - 29 5/1/2012 RECOMMENDATION #3 –WORK WITH EAGLE COUNTY MRF ´Rebate haulers for delivered recyclables ´Convert to single-stream ´Re-evaluate glass ´Encourage a commercial compost facility 4 - 4 - 30 5/1/2012 LONG-TERM RECOMMENDATIONS ´Better utilize loading dock drop off center ´Evaluate organics collection ´Consider «Need for multiple solutions «Town-wide program will be critical «Commercial sector recycling level will need to exceed 25% to balance residential sector at less than 25% 4 - 4 - 31 5/1/2012 4 - 4 - 32 5/1/2012 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: May 1, 2012 ITEM/TOPIC: Sister City Relationship Update PRESENTER(S): Ludwig Kurz 5/1/2012 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: May 1, 2012 ITEM/TOPIC: Information Update and Attachments: 1. Grand Opening for the LionsHead Welcome Center has been set for Thursday, May 31, 2012 from 3:30 – 7:00 p.m. 2. Community Picnics for Sumer 2012 (proposed dates): Tuesday, July 10 Thursday, August 14 3. Revenue Highlights - Kathleen Halloren 4. March Sales Tax - Sally Lorton 5. February 2012 Vail Business Review - Sally Lorton PRESENTER(S): Various ATTACHMENTS: Revenue Highlights 2012 March Sales Tax February 2012 Vail Business Review 5/1/2012 - 1 - TOWN OF VAIL REVENUE HIGHLIGHTS April 25, 2012 Sales Tax Upon receipt of all sales tax returns, March collections are estimated to be $3,175,083 up 1.0% from last year and 12.9% up compared to budget. Year to date collections of $9,006,910 are up 3.03% from last year and up 11.27% from budget. Inflation as measured by the consumer price index was up 2.7% for March. Real Estate Transfer Tax (RETT) RETT collections through April 25th total $1,609,058 up 12.6% from this time last year. Of current collections, approximately 17% is from major redevelopment projects including Arrabelle, Four Seasons, Landmark, Manor Vail, Mountain View, Ritz Carlton Residences, Solaris, and The Sebastian. Collections not related to major redevelopment projects currently total $1,343,602, up 48% from prior year. Parking Revenue 2012 Revenue: Pass sales through April 25 total $139,917 down 26% from 2011. Daily sales from the parking structures total approximately $2.1 million, down 21.8% from 2011. Season to date: Pass sales from November through April 24 total $652,775 down 15.1% from prior winter season. Daily sales from the parking structures total approximately $2.6 million, down 26.4% from the prior winter season. 6 - 1 - 1 5/1/2012 MEMORANDUM April 26, 2012 To: Vail Town Council Stan Zemler Pam Brandmeyer Judy Camp From: Sally Lorton Re: March Sales Tax I estimate Vail will collect another $26,000 in March sales tax to bring March collections to $3,175,083. If so, we will be up 12.8% or $362,130 from budget and up 1% or $31,665 from March 2011. The ski season (November – March) would be up 4.6% or $572,905. Lift tax for March is down 1.3% or $11,615 from March 2011, the winter so far is down 1.1% or $35,925. 6 - 2 - 1 5/1/2012 2,210,5472,073,4811,997,0912,225,8412,275,9672,597,9852,783,3062,976,6552,619,6732,564,3832,795,6882,638,7532,847,050208,2971.84%7.89% 2,366,3212,281,8332,111,1632,362,8252,429,3772,527,1302,718,6433,071,6152,588,8892,577,3602,803,1362,642,5822,984,777342,1956.48%12.95% 2,568,8712,699,664 2,372,942 2,344,1782,785,1012,852,9542,986,4463,327,3042,504,5672,685,0043,143,4182,812,9533,149,083336,1300.18%11.95% 7,145,7397,054,9786,481,1966,932,8447,490,4457,978,0698,488,3959,375,5747,713,1297,826,7478,742,2428,094,2888,980,910886,6222.73%10.95% 1,043,431870,875871,468992,157915,5541,280,3241,330,7401,098,9181,235,9411,156,9341,191,6901,155,059 448,234414,248428,919411,595458,770449,283545,874622,103516,150421,925473,292495,374 751,439657,707742,755732,113834,913805,362953,017918,061717,233873,765895,951836,979 1,157,8671,044,9661,075,5321,128,5141,166,1831,255,2431,265,7811,397,8421,121,8601,228,7671,481,3291,247,506 1,124,2751,084,3181,029,446994,445993,9851,055,6141,162,7461,349,7951,068,3911,147,3521,310,4711,159,569 747,766713,574679,208757,033795,807832,549908,318834,569753,754761,425889,945796,436 486,570484,425508,092532,537566,173614,396688,519662,767581,033594,362623,420604,744 571,783642,293591,269623,646713,117799,582747,877719,109651,873701,075788,430692,684 1,933,9402,139,4172,171,0982,362,0952,549,0322,771,2582,821,8712,652,6282,553,9742,963,7633,184,6452,717,361 15,411,04415,106,80114,578,98315,466,97916,483,97917,841,68018,913,13819,631,36616,913,33817,676,11519,581,41517,800,0008,980,910886,622 6 - 2 - 2 5/1/2012 6 - 3 - 1 5/1/2012 February 2012 Sales Tax VAIL VILLAGE February February February 2011 2012 % Collections Collections Change Retail 352,761 418,420 18.6% Lodging 511,981 554,121 8.2% Food & Beverage 417,213 478,892 14.8% Other 15,268 12,406 -18.7% Total 1,297,223 1,463,839 12.8% LIONSHEAD February February February 2011 2012 % Collections Collections Change . Retail 185,069 187,530 1.3% Lodging 388,414 408,893 5.3% Food & Beverage 125,216 139,431 11.4% Other 7,328 8,012 9.3% Total 706,027 743,866 5.4% 6 - 3 - 2 5/1/2012 February 2012 Sales Tax CASCADE VILLAGE/EAST VAIL/SANDSTONE/WEST VAIL February February February 2011 2012 % Collections Collections Change Retail 198,312 202,723 2.2% Lodging 210,317 194,125 -7.7% Food & Beverage 72,618 67,086 -7.6% Other 4,515 3,770 -16.5% Total 485,762 467,704 -3.7% OUT OF TOWN February February February 2011 2012 % Collections Collections Change Retail 53,263 31,374 -41.1% Lodging 40,814 38,609 -5.4% Food & Beverage 1,405 2,020 43.8% Utilities & 218,844 195,695 -10.6% Other Total 314,326 267,698 -14.8% 6 - 3 - 3 5/1/2012 February 2012 Sales Tax TOTAL February February February 2011 2012 % Collections Collections Change Retail 789,405 840,047 6.4% Lodging 1,151,526 1,195,748 3.8% Food & Beverage 616,452 687,429 11.5% Utilities & 245,955 219,883 -10.6% Other Total 2,803,338 2,943,107 5.0% 6 - 3 - 4 5/1/2012 RETAIL SUMMARY February February February 2011 2012 % Collections Collections Change FOOD 137,004 140,204 2.3% LIQUOR 51,894 58,049 11.9% APPAREL 93,720 106,600 13.7% SPORT 386,164 400,237 3.6% JEWELRY 22,264 20,757 -6.8% GIFT 10,263 8,094 -21.1% GALLERY 4,153 4,355 4.9% OTHER 83,398 101,382 21.6% HOME OCCUPATION 545 369 -32.3% TOTAL 789,405 840,047 6.4% 6 - 3 - 5 5/1/2012 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: May 1, 2012 ITEM/TOPIC: Matters from Mayor and Council: Committee Reports 5/1/2012 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: May 1, 2012 ITEM/TOPIC: Executive Session, pursuant to: 1) C.R.S. §24-6-402(4)(a)(b)(e) - to discuss the purchase, acquisition, lease, transfer, or sale of property interests; to receive legal advice on specific legal questions; and to determine positions, develop a strategy and instruct negotiators, Regarding: Discussion concerning negotiations regarding municipal site and Ever Vail Redevelopment Agreement. PRESENTER(S): Matt Mire 5/1/2012 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: May 1, 2012 ITEM/TOPIC: Eagle County Commissioner and Town Council Worksession mtg. from 3:30 p.m. to 5:00 p.m. Possible Discussion Items: Transportation Trails Aviation Director Introduction Assistant County Manager Introduction Open Space Eagle Valley Land Exchange Water Use (drought) Issues Housing approvals down valley PRESENTER(S): County Commissioners 5/1/2012 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: May 1, 2012 ITEM/TOPIC: Adjournment (5:00 p.m.) NOTE: UPCOMING MEETING START TIMES BELOW (ALL ARE APPROXIMATE DATES AND TIMES AND SUBJECT TO CHANGE) -------------------- THE NEXT REGULAR VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BEGIN AT APPROXIMATELY 12:30 P.M. (or TBD), TUESDAY, MAY 15, 2012 IN THE VAIL TOWN COUNCIL CHAMBERS FUTURE AGENDA ITEMS: RETT Discussion - Kathleen H. - WS - 5/15 - 20 min. Traffic on Vail Valley Drive 5/15 Financial System Recommendation - Judy Camp - WS/ES Presentation of 2012 Community Survey Results - Suzanne S./Chris Cares - 6/5 - ES - 45 min. 2011 Audit results - Judy Camp - 30 min. - 6/5 - WS? Ford Park Planning - Todd O./Greg H. - 30 min. - ES - Resolution Approval - 6/5; update as needed; and 8/7 contract award VLHA & VLLA vacancy appts and interviews - WS - 30 min /ES- 5 min - 6/5 - Lorelei Town of Vail Audit Review - Kathleen Halloren - ES - 6/5 To Be Determined (TBD): Election: Charter changes - TBD (June 19 or July 17) Bob McKown recognition of service for 8 yrs on Liquor Board and CSE - June - TBD Housing Fee in Lieu Discussion - TBD Gore Creek Water Quality Update - Bill Carlson - TBD RSES Elementary 5th Grade Government Studies Class Q&A - 30 min. WS (1:00 p.m.) - TBD Comcast Discussion - Ron Braden/Matt Mire 60 min. - TBD Outdoor Display Goods - George Ruther - TBD Sara Schleper Recognition - 10 min. - ES - TBD Historic District - TBD Sister City discussion - TBD Liquor Licensing discussion for TOV buildings and land with TC - Matt Mire- WS - 30 min. - TBD Review of Inclusionary Zoning and Housing Strategic Plan - George R - WS - 60 min. -TBD 5/1/2012