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HomeMy WebLinkAbout2012-05-15 Agenda and Support Documentation Town Council Work SessionVAIL TOWN COUNCIL WORK SESSION AGENDA VAIL TOWN COUNCIL CHAMBERS 75 S. Frontage Road W. Vail, CO 81657 2:00 P.M., MAY 15, 2012 NOTE: Times of items are approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. Public comments on work session item may be solicited by the Town Council. 1. ITEM/TOPIC: DRB/PEC Update (15 min.) PRESENTER(S): Warren Campbell 2. ITEM/TOPIC: Information Updates and Attachments: 1) May 8 VEAC minutes; 2) February All Store Same Store Sales Report; 3) Commission on Special Events 2012 Funding Allocations Update; 4) Vail Economic Advisory Council 2012-13 Work Plan Adopted. (15 min.) 3. ITEM/TOPIC: Matters from Mayor and Council (15 min.) 4. ITEM/TOPIC: Executive Session, pursuant to: 1) C.R.S. §24-6-402(4)(a)(b) (e) - to discuss the purchase, acquisition, lease, transfer, or sale of property interests; to receive legal advice on specific legal questions; and to determine positions, develop a strategy and instruct negotiators, Regarding: Discussion concerning negotiations regarding Ever Vail, Municipal Site Redevelopment and other potential real property acquisition; 2) C.R.S. §24- 6-402(4)(b)(e) - to receive legal advice on specific legal questions; and to determine positions, develop a strategy and instruct negotiators, Regarding: Crown Castle Agreement; 3) C.R.S. §24-6-402(4)(b) - to receive legal advice on specific legal questions Regarding : Gateway appeal. (90 min.) PRESENTER(S): Matt Mire 5. ITEM/TOPIC: Adjournment (4:15 p.m.) NOTE: UPCOMING MEETING START TIMES BELOW (ALL ARE APPROXIMATE DATES AND TIMES AND SUBJECT TO CHANGE) -------------------- THE NEXT REGULAR VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BEGIN AT APPROXIMATELY 12:30 P.M. (or TBD), TUESDAY, JUNE 5, 2012 IN THE VAIL TOWN COUNCIL CHAMBERS 5/15/2012 FUTURE AGENDA ITEMS: Presentation of 2012 Community Survey Results - Suzanne S./Chris Cares - 6/5 - ES - 45 min. Clear Energy Collective - Kristin B. - WS - 20 min - 6/5 Fire Station No. 2 Discussion - Greg Hall/Mark Miller - WS - 30 min. - WS - 6/5 Information Updates: Library Housing andTraffic on Vail Valley Drive Memoradum - 6/5 Ford Park Management Plan - Venue & Noise Discussion - 6/5 - 30 min. - WS Public Parking Policy Discussion and overview for 2012/2013- Greg H. - WS - 30 min. - 6/5 Permanent Funding Mechanism for Events, Discussion on Allocation Proposal -6/5 - 30 min. - ES Town of Vail Audit Review - Kathleen Halloren - ES - 6/5 Ford Park Planning Updates- Todd O./Greg H. - 30 min. - ES - 6/5; update as needed; and 8/7 contract award VLHA, CSE & VLLA vacancy appointments and interviews - WS - 30-45 min. and ES- 10 min. - 6/5 - Lorelei The Sebastian, SDD #6 - Rachel - 30 min. - ES - 6/5 Golf Course Clubhouse Update - Greg H./Zehren - WS - 30 min. - 6/5 Rezoning of Golfcourse Clubhouse and Text Amendment Title 12- Com Dev - ES - 30 min. - 6/5 Comcast Audit Update - 30 min. - Ron B/Matt M. - ES - 6/19 Res. No. 20, - Ron B/Matt M - ES - 15 min. - 6/19 Approval of Contractor for Muni Site Redevelopment - George R. - ES - 30 min. - 6/19 Voter Poll Survey Results - David Flaherty - ES - 6/19 - 45 min. Lionshead Shuttle Discussion and Update - Greg H. - 6/19 or 7/3- 30 min. TBD: RETT Discussion - Kathleen H. - WS - 20 min. - 6/19 or TBD Wayfinding Update - Greg H. - 20 min. - WS - 7/3 Election: Charter changes - Matt Mire -TBD - 6/19 or 7/17 Parking Operational Review and Policy Discussion - Greg Hall - WS - 30 min. - TBD Open Space Discussion with Toby Sprunk, Eagle County Open Space Director - TBD ob McKown recognition of service for 8 yrs on Liquor Board and CSE - June - TBD Housing Fee in Lieu Discussion - TBD Gore Creek Water Quality Update - Bill Carlson - TBD Comcast Discussion - Ron Braden/Matt Mire 60 min. - TBD Outdoor Display Goods - George Ruther - TBD Sara Schleper Recognition - 10 min. - ES - TBD Historic District - TBD Sister City discussion - TBD Liquor Licensing discussion for TOV buildings and land with TC - Matt Mire- WS - 30 min. - TBD Review of Inclusionary Zoning and Housing Strategic Plan - George R - WS - 60 min. -TBD 5/15/2012 5/15/2012 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: May 15, 2012 ITEM/TOPIC: DRB/PEC Update PRESENTER(S): Warren Campbell ATTACHMENTS: Design Review Board Results May 2, 2012 pec_results 051412 5/15/2012 Page 1 DESIGN REVIEW BOARD AGENDA PUBLIC MEETING May 2, 2012 Vail Town Council Chambers 75 S Frontage Rd W - Vail, Colorado 81657 MEMBERS PRESENT MEMBERS ABSENT Tom DuBois None Andy Forstl Brian Gillette Rollie Kjesbo Libby Maio PROJECT ORIENTATION 12:30pm SITE VISITS 1. Ballesteros Residence – 660 Lionshead Place 2. Reske/Burney Residence - 5194 Main Gore Drive 3. Tafalla Residence – 1042 Eagles Nest 4. Morton Residence – 302 Hanson Ranch Road 5. Vail Fire Station #2 – 42 West Meadow Drive 6. Skin by Vail Dermatology – 186 Gore Creek Drive 7. Mullally Residence – 288 Bridge Street 8. Roth Residence – 2865A Aspen Lane MAIN AGENDA 3:00pm 1. Ballesteros Residence DRB120115 / 15 minutes Bill Conceptual review of an addition (deck enclosures) 660 Lionshead Place Unit 753 (Lion Square Lodge South)/Lot 1, Vail Lionshead Filing 1 Addition 1 Applicant: Guillermo Ballesteros, represented by Melick Associates ACTION: Conceptual, no vote 2. Tafalla Properties Inc. Residence DRB120091 / 10 minutes Rachel Final review of addition (living room, bedrooms) 1042 Eagles Nest Circle/Lot 2, Block 1, Vail Village Filing 8 Applicant: Tafalla Properties Inc., represented by Crossroads Vail ACTION: Tabled to May 16, 2012 MOTION: Gillette SECOND: Maio VOTE: 5-0-0 3. Bryan T. Burney Revocable Trust DRB120093 / 10 minutes Bill Final review of new construction (single family residence) 5194 Main Gore Drive South/Lot 16, Vail Meadows Filing 1 Applicant: Brian Reske ACTION: Approved MOTION: Gillette SECOND: Maio VOTE: 5-0-0 4. Riva Ridge South Condominiums DRB120097 / 5 minutes Rachel Final review of a minor exterior alteration (shutters) 114 Willow Road/Lot 7 Block 6 Vail Village Filing 1 Applicant: Riva Ridge South Condominiums, represented by Tim Hargreaves ACTION: Tabled to May 16, 2012 MOTION: Gillette SECOND: Maio VOTE: 5-0-0 1 - 1 - 1 5/15/2012 Page 2 5. Vail Fire Station 2 DRB120098 / 15 minutes Bill Conceptual review of an addition (façade and stairs) 42 West Meadow Drive/Lot H, Vail Village Filing 2 Applicant: Town of Vail, represented by Pierce Architects ACTION: Conceptual, no vote 6. Skin by Vail Dermatology DRB120120 / 10 minutes Rachel Final review of sign application (business identification) 186 Gore Creek Drive, Unit 154/Lots A, B, C, Block 5C, Vail Village Filing 1 Applicant: Tochter LLC, represented by Tom Nern ACTION: Approved MOTION: Maio SECOND: Kjesbo VOTE: 5-0-0 7. Dantas Residence DRB120125 / 15 minutes Warren Final review of new construction (two-family residence) 2851 Basingdale Blvd/Lot 4, Block 8, Vail Intermountain Applicant: Michael Dantas ACTION: Approved MOTION: Gillette SECOND: Maio VOTE: 5-0-0 8. Morton Residence DRB120113 / 10 minutes Rachel Final review of changes to approved plans (window) 302 Hanson Ranch Road Units 304 & 306 (Mill Creek Court Condos)/Lot I, Block 5A, Vail Village Filing 5 Applicant: William Morton, represented by Sidney Schultz ACTION: Approved MOTION: Gillette SECOND: Maio VOTE: 5-0-0 9. Roth Residence DRB120040 / 10 minutes Rachel Final review of changes to approved plans (patio) 2865A Aspen Lane/Lot 2, Block 6, Vail Village Filing 11 Applicant: Henry Roth, represented by Mark Smith ACTION: Approved MOTION: Gillette SECOND: Maio VOTE: 5-0-0 10. Mullally Residence DRB120095 / 30 minutes Rachel Final review of a change to approved plans (bedroom) 288 Bridge Street (Rucksack Building)/ Lot D, Block 5A, Vail Village Filing 1 Applicant: Margo Mullally, represented by Victor Mark Donaldson Architects ACTION: Approved with conditions MOTION: Kjesbo SECOND: Maio VOTE: 4-0-1 (DuBois recused) CONDITION(S): 1. The applicant shall paint the chimneys yellow to match the existing stucco on the building prior to requesting a fnial planning inspection. 2. This approval shall not apply to the addition to the tower on the fourth and fifth floors. STAFF APPROVALS Vail Valley Medical Center DRB100370 Warren Final review of a minor exterior alteration (parking lot) 181 West Meadow Drive/Lot E, Vail Village Filing 2 Applicant: Vail Valley Medical Center, represented by Ryan Magill Habenicht Residence DRB110539 Bill Final review of changes to approved plans (deck) 1 - 1 - 2 5/15/2012 Page 3 1622 Matterhorn Circle/Lot 25B, Matterhorn Village Filing 1 Applicant: Flo Habenicht Deevy Residence DRB120061 Bill Final review of a minor exterior alteration (driveway, façade) 736 Forest Road Unit A/Lot 11, Block 1, Vail Village Filing 6 Applicant: Brian & Caryn Deevy, represented by Beth Levine Architect Kaufman Residence DRB120072 Bill Final review of an addition (elevator) 1498 Spring Hill Lane/Lot 16, Block 3, Vail Valley Filing 1 Applicant: Andrew Kaufman, represented by Andrew James Abraham Dayem Residence DRB120080 Rachel Final review of minor exterior alteration (windows) 103 Willow Place, Unit 206/Lot 4, Block 6, Vail Village Filing 1 Applicant: Hassan and Katherine Dayem, represented by Millie Aldrich Johnson Residence DRB120084 Warren Final review of an addition (living room and EHU) 1195 Vail Valley Drive/Lot 14, Block 6, Vail Village Filing 7 Applicant: Susan Johnson, represented by GPSL Architects Viele Construction DRB120089 Rachel Final review of sign (business identification) 2111 North Frontage Road West/Unplatted Applicant: Viele Construction Mountain Haus DRB120099 Warren Final review of minor exterior alteration (roof ladders) 292 East Meadow Drive/Lot 5, Tract B, Vail Village Filing 1 Applicant: Mountain Haus Condominium Association, represented by Josh Perkins Eagle River Water & Sanitation DRB120100 Tom Final review of a minor exterior alteration (landscaping) 2734 Snowberry Drive/Lot 16, Block 9, Vail Intermountain Applicant: Eagle River Water & Sanitation District Yarusso Residence DRB120101 Tom Final review of a minor exterior alteration (landscaping) 5139 Gore Circle/Lot 7, Block 2, Bighorn Subdivision 5th Addition Applicant: Ralph Yarusso, represented by Josh Hubacher Mountain Haus DRB120102 Warren Final review of minor exterior alteration (air conditioner units) 292 East Meadow Drive/Lot 5, Tract B, Vail Village Filing 1 Applicant: Mountain Haus, represented by J.T. Mueller Michaeli Residence DRB120103 Bill Final review of minor exterior alteration (doors and windows) 963 Lions Ridge Loop Unit 535 (Breakaway West)/Lot B3, Block B, Lions Ridge Filing 1 Applicant: Joe Michaeli, represented by Michael Pukas Quintana Residence DRB120104 Warren Final review of a minor exterior alteration (door and deck) 1 - 1 - 3 5/15/2012 Page 4 1730 Golf Terrace, Unit 76 (Vail Golfcourse Townhomes)/ Unplatted Applicant: Ana Cecila Quintana, represented by Jeff Lutz Builders Sebastian Hotel DRB120105 Warren Final review of minor exterior alteration (repaint) 16 Vail Road/ Lots O &M, Block 5D, Vail Village Filing 1 Applicant: Ferruco Vail Ventures Ford Residence B12-0112 David Final review of minor exterior alteration (reroof) 2765 Bald Mountain Road/Lot 4, Block 2, Vail Village Filing 13 Applicant: Robert Ford, represented by Eddie Leiva Slick Asset Management Trust William T. Slick Jr. B12-0114 Lynne Final review of a minor exterior alteration (reroof) 4916A Juniper Lane/Lot 3 Block 5 Bighorn Subdivision 5th Addition Applicant: Slick Asset Management Trust William T. Slick Jr., represented by Brown Design and Construction Byrne Residence B12-0119 Shelley Final review of a minor exterior alteration (reroof) 2520 Bald Mountain Road/Lot 15, Block 2, Vail Village Filing 13 Applicant: Ron Byrne, represented by Kit Roofing & Maintenance Streeter/Nicholls Residence DRB120114 Tom Final review of minor exterior alteration (landscaping) 2925 Manns Ranch Road/Lot 2, Block 1, Vail Village Filing 13 Applicant: Pia Streeter Mounsey Residence DRB120107 Warren Final review of minor exterior alteration (repaint) 967 Vail Valley Drive/Tract C, Block 6, Vail Village Filing 7 Applicant: 967 Vail LLC, represented by Jeff Lutz Austria Haus Condominium Association DRB120112 Warren Final review of a minor exterior alteration (landscaping) 242 East Meadow Drive/Unplatted, Austria Haus Applicant: Austria Haus Condominium Association, represented by Laura Warren The applications and information about the proposals are available for public inspection during regular office hours in the project planner’s office, located at the Town of Vail Community Development Department, 75 South Frontage Road. Please call 479-2138 for information. Sign language interpretation available upon request with 24 hour notification. Please call 479-2356, Telephone for the Hearing Impaired, for information. 1 - 1 - 4 5/15/2012 Page 1 PLANNING AND ENVIRONMENTAL COMMISSION May 14, 2012 1:00pm TOWN COUNCIL CHAMBERS / PUBLIC WELCOME 75 S. Frontage Road W. - Vail, Colorado, 81657 Site Visits None 20 minutes 1. A request for the review of an amendment to an existing conditional use permit, pursuant to Section 12-16-10, Amendment Procedures, Vail Town Code, to allow for an increase in floor area of eating, drinking or retail establishments in a lodge occupying between ten percent (10%) and fifteen percent (15%) of the total gross residential floor area of the main structure or structures on the site, located at 1 Willow Bridge Road/Lot 2, Sonnenalp Subdivision, and setting forth details in regard thereto. (PEC120020) Applicant: One Willow Bridge Commercial, LLC, represented by Sharon Cohn Planner: Rachel Dimond ACTION: Approved with conditions MOTION: Kurz SECOND: Rediker VOTE: 7-0-0 CONDITIONS: 1. The applicant shall replat the existing pedestrian easement on the north side of One Willow Bridge Road to be parallel with the adjacent right-of-way. 2. The applicant shall provide employee housing mitigation, as required by Chapter 12- 23, Commercial Linkage, Vail Town Code. Rachel Dimond made a presentation per the staff memorandum. Sharon Cohn spoke to the challenges the retail has experienced and how the proposed changes would make the retail more viable. Commissioner Kurz stated that he understands how the current configuration of planters and columns impacts the retail negatively. There was no public input. Commissioner Pierce stated a concern about the loss of the large planters in an area that could use the large trees found in the planters. He suggested that the change to landscaping should be at no net loss in area, species, size, and quantity and added that a few shrubs under some windows are not appropriate. Commissioner Pratt highlighted a concern with the planters moving closer to the building, as they would be in shade almost constantly and it may be difficult to grow plants. He also added that the planters near the doors would like become ashtrays. Commissioner Hopkins spoke to the previously existing large planters at the Lodge at Vail and how their removal was a positive aspect of the project. She stated that she believed the proposed plan was appropriate. 1 - 2 - 1 5/15/2012 Page 2 Commissioner Cartin asked how future restaurant seating areas could be located and how the location of other seating areas elsewhere in Vail were determined. Rachel Dimond described the influences of liquor licensing laws on outdoor dining areas. Cartin asked the applicant about the types of landscaping to be added. Sharon Cohn described the design intent of the landscaping and streetscape design. Commissioner Kurz asked for clarification about the interior division of tenant spaces. Sharon Cohn explained that the retail spaces will be larger than previous divisions. 30 minutes 2. A request for the review of an amendment to an existing conditional use permit, pursuant to Section 12-16-10, Amendment Procedures, Vail Town Code, and a recommendation to the Vail Town Council on a major amendment to Special Development District No. 6, Vail Village Inn, pursuant to Section 12-9A-10, Amendment Procedures, Vail Town Code, to allow for the conversion of a fractional fee club unit to a dwelling unit, located at 16 Vail Road (Sebastian Hotel)/Part of Lots M, N, and O, Block 5D, Vail Village Filing 1, and setting forth details in regard thereto. (PEC120015 & PEC120022) Applicant: Ferruco Vail Ventures LLC, represented by Mauriello Planning Group Planner: Rachel Dimond Conditional Use Permit ACTION: Approved with condition MOTION: Kurz SECOND: Cartin VOTE: 7-0-0 Special Development District Amendment ACTION: Recommendation of Approval MOTION: Kurz SECOND: Cartin VOTE: 7-0-0 Rachel Dimond made a presentation per the staff memorandum. Dominic Mauriello, representing the applicant, spoke to the application and made himself available for any questions. Commissioner Kurz inquired as to whether or not the Commission was going to see more FFUs converting to DUs in this structure. Dominic Mauriello stated that this is likely the only FFU conversion to DU within the Sebastian as it is the singular FFU which does not currently have any fractions sold. There may be future applications for general upgrades to the facility. Commissioner Pratt asked if provisions should be included to mandate that the potential new unit be required to be in the rental pool to ensure that it is a warm unit. Rachel Dimond stated that it is possible; however, ensuring compliance is difficult. Dominic Mauriello explained that a requirement to be in the rental pool would make financing difficult, and would make the property a security instead of a second home. He added that no other project has had this requirement, yet the units were mostly in rental pools. 1 - 2 - 2 5/15/2012 Page 3 Commissioner Pratt spoke to the exchange of a hot bed for potentially a cold bed should it not be included in the rental pool. Commissioner Pierce stated that he had the same thoughts, but the building currently has one dwelling unit and this amendment would take the structure to only two units. 30 minutes 3. A request for the review of amendments to an existing conditional use permit, pursuant to Section 12-16-10, Amendment Procedures, Vail Town Code, to allow for renovations to Fire Station No. 2, located at 42 West Meadow Drive/Part of Lot H and Part of Lot I, Vail Village Filing 2, and setting forth details in regard thereto. (PEC120018) Applicant: Town of Vail, represented by Pierce Architects Planner: Bill Gibson ACTION: Approved with condition(s) MOTION: Kurz SECOND: Rediker VOTE: 6-0-1 (Pierce recused) CONDITIONS: 1. This conditional use permit approval is contingent upon the applicant obtaining Town of Vail approval of the associated design review application. 2. Prior to occupancy of the temporary Town of Vail municipal offices, the applicant shall submit a parking plan for review by the Planning and Environmental Commission. 3. Approval of the temporary Town of Vail municipal offices shall be valid for a period of three years (expires May 14, 2015). Commissioner Pierce recused himself due to a conflict of interest. Bill Gibson gave a presentation per the staff memorandum. Jim Buckner of Pierce Architects spoke to the specifics of the proposed plan. Commissioner Kurz inquired as to the appropriateness of the introduction of public restrooms into the fire station. Chief Miller stated that there was an obvious need for the public restrooms due to the number of inquiries they receive on a daily basis. He did not believe they would pose any operation problems for the fire station. Commissioner Bird inquired as to the reduction in the number of vehicle bays. Chief Miller stated that with the construction of Station No. 3, equipment has been redistributed and there is no longer a need for four bays at Station No. 2. Commissioner Kurz inquired as to how fire service will be provided during construction. Chief Miller explained that service would continue to be provided. The details have not been finalized, but the use of the tenant space below La Bottega would likely be occupied by the on- duty staff with the fire truck parked across the street at the fire station parking lot. Commissioner Rediker inquired as to how occupancy of the office and EHU would occur. Bill Gibson explained that if necessary, the space would serve as temporary offices during the municipal site redevelopment and then would become employee housing units that would likely offered first to Town employees. 1 - 2 - 3 5/15/2012 Page 4 Commissioner Pratt stated his concern with the temporary relocation of Town Departments that have significant public interaction to the fire station. The limited parking would not work well for a department such as Community Development, but may work better for a department such as IT. He recommended the Commission approve the application with a condition that a parking plan for the temporary offices be submitted for further review prior to the office relocating. Commissioner Kurz recommended placing a time limit on the approval of the temporary municipal offices. He suggested two years. Commission Pratt voice concern that the municipal site redevelopment project may not be completed within two years and recommended a time limit of three years. 25 minutes 4. A request for a recommendation to the Vail Town Council for a zone district boundary amendment, pursuant to Section 12-3-7, Amendment, Vail Town Code, to allow for a rezoning of the Vail National Bank Building (US Bank Building) from Special Development District No. 23 with an underlying zoning of Commercial Service Center District to the General Use District, located at 108 South Frontage Road West/Lot D2, Vail Village Filing 2, and setting forth details in regard thereto. (PEC120014) Applicant: Vail Clinic Inc., represented by Rick Pylman and Jim Wear Planner: Warren Campbell ACTION: Tabled to June 11, 2012 MOTION: Kurz SECOND: Cartin VOTE: 7-0-0 Warren Campbell made a presentation per the Staff memorandum. Rick Pylman, representative of the applicant, stated that the Vail Valley Medical Center would like to rezone so that the subject property is zoned identically to the medical center site. This will help facilitate the redevelopment of the property. He then explained the process for redeveloping the hospital, the medical office building and the subject property. He noted that WKH\KDYHUHFHLYHGWKHOHWWHUIURPWKH9DLO9LOODJH+RPHRZQHU¶VAssociation submitted prior to the hearing. &RPPLVVLRQHU.XU]DVNHG6WDIIIRUFODULILFDWLRQRQWKH9DLO+RPHRZQHU¶V$VVRFLDWLRQOHWWHU alleging non-compliance from Section 12-3-7, Vail Town Code. Commissioner Pierce asked if the medical center would be requesting replatting of the property in the future. Rick Pylman clarified that no subdivision is being proposed at this time, but he anticipates one will be submitted at some time in the future. Commissioner Cartin asked for clarification about ownership of the parking lot and its location within two difference parcels and zone districts. Jim Wear explained the history of the parking lot and clarified the rights to the use of that lot. Commissioner Cartin asked about plans for the proposed sky bridge pedestrian walk. Warren Campbell explained the timing for the review of that one element of the municipal site redevelopment project. He went on to explain that the section identified in the Vail Homeowners Association letter was referencing the criteria and findings which must be addressed with a rezoning request. He added that the letter was suggesting that the six points raised in the letter 1 - 2 - 4 5/15/2012 Page 5 did not result in compliance with the criterion and therefore findings could not be made in support. Commissioner Rediker asked what other businesses are currently located in this building. Warren Campbell and Jim Wear identified that all but the existing bank and one business tenant are medical uses associated with the hospital. Commissioner Rediker asked about the zoning status of the bank if the property were rezoned. Warren Campbell clarified that the bank would become a legally non-conforming use. Commissioner Rediker asked how the rezoning would assist the medical center with its future development plans. Rick Pylman identified consistent zoning and simplification of the review process as the primary rationale. -LP/DPRQW9DLO+RPHRZQHU¶s Association, clarified that the letter submitted to the PEC was IURPWKH9DLO+RPHRZQHU¶V$VVRFLDWLRQERDUGDQGQRWIURP-LP/DPRQW He requested that this item be held as a work session rather than a final review to allow the staff report to be fully circulated to all the affected, neighboring property owners. Mr. Lamont asked Warren Campbell to clarify elements of the staff memorandum related to Land Use Plan designations of ³7UDQVLWLRQDO´IRUVRPHQHLJKERULQJSURSHUWLHV Warren Campbell read the recommendations for Transitional land use designation from the Land Use Plan. Jim Lamont asked a series of questions about the adoption and amendment of the Land Use Plan. Commissioner Pierce asked Jim Lamont to express his points to the Commission, rather than continuing his series of questions to Staff concerning technical issues about the Land Use Plan. Jim Lamont expressed his concerns about the adverse affects of the medical center on the adjacent properties. He noted that the cart was before the horse. The medical center should be master planned first, and rezoned after. He noted that Ski Club Vail was done in this non- traditional manner, but Ever Vail was master planned first and then rezoned. He is concerned that this area has not been master planned like Vail Village and Lionshead. He is concerned that property rights and property values are being diminished. He identified the review criteria that he does not believe are property addressed by this application. He noted concerns about traffic and how it relates to the medical center, Evergreen, and Weststar Bank Building. He contends that a traffic master plan must precede a rezoning. He noted concerns about a potential helipad and its negative impacts to the natural environment in this area. He believes that the staff memorandum EHLQJSXEOLVKHGRQ7KXUVGD\DQGZLWK0RWKHU¶V'D\RQ6XQGD\WKH%RDUGKDVQRWEHHQDIIRUGHG adequate time to fully address this application. Commissioner Pierce asked Mr. Lamont to clarify his concerns about the application related to specific code sections identified in their letter. Jim Lamont recommended accepting RLFN3\OPDQ¶VRIIHUWRPHHWZLWKWKH9DLO+RPHRZQHU¶V Association group to discuss the application in more detail. He noted that there is a weakness in the Vail Land Use Plan, in the absence of neighborhood master plans, which would discourage 1 - 2 - 5 5/15/2012 Page 6 owner occupied units. This is not in line with the goals of the Town and is a reverse condemnation of private property. Commissioner Pierce identified that the south side of the street is Primary/Secondary zoning. +HDVNHGLIWKH$VVRFLDWLRQ¶VFRQFHUQVZHUHDEHOLHIWKDWUH]RQLQJIURPDQ6''WR*HQHUDO8VH would further reinforce the transition zone recommendations to preclude residential uses. Jim Lamont believes the proposed rezoning says more and may set precedent beyond what the applicant and the staff intend. The owners in this neighborhood deserve the same dignity of a master plan as the Vail Village and Lionshead. Commissioner Rediker asked Jim Lamont if there were any other issues misrepresented by the staff memorandum. Jim Lamont again summarized their concerns and noted that properties for sale in the QHLJKERUKRRGDUHQ¶WVHOOLQJEHFDXVHWKHUHDUHWRRPDQ\XQNQRZQVUHODWHGWRWKHKRVSLWDODQG the municipal center. Richard Kent, President of the Scorpio Home Owners Association, stated that they did not have adequate time to review the request. They have too many questions and would like to see a development plan and resolution to the location of the helipad before the rezoning moves forward. They requested that the motion be denied. Gwen Scalpello, on her own behalf since she has not had adequate time to speak with her board, stated a concern that her property has been rezoned. She is very concerned about a change from SDD to a broad zoning. She requests that a development plan be reviewed before the rezoning moves forward. Warren Campbell clarified the difference between the Land Use Plan designations and the zoning designations. He clarified that the 9 Vail Road property has not been rezoned. Ron Snow, Scorpio Board member and property owner, believes the hospital has been restructured and wants to remove obstacles. He believes 50 years of history and homeowners are those obstacles. The PEC needs to protect the community and not give up their review rights. The Commission needs to protect the adjacent property owners. RG Jacobs, property manager Scorpio and Alphorn, does not believe the adjacent owners have had adequate time to review the application and he request the item be denied. Joan Norris, representing Skal Haus QRWHGWKHLUDVVRFLDWLRQ¶s opposition to the application. Commissioner Pierce noted that the PEC sets the development standards under General Use zoning which allows the Commission to protect the interests of the neighborhood. Doris Kirchner, Vail Valley Medical Center, stated their respect for their neighbors. She stated that they do not want to diminish the property rights of their neighbors. She requested, as the applicant, that this application be tabled to allow them to meet with their neighbors. Commission Kurz noted that growth of the medical center is important to the community, but identified the concerns of the neighbors. He does not believe the Town has intentions of promoting one neighbor over another and would not jump to adverse possession. 1 - 2 - 6 5/15/2012 Page 7 Commissioner Rediker asked staff to look at the criteria and examine potential impacts more closely. Commissioner Bird supported tabling this item to allow the applicant and neighbors to meet. Commissioner Cartin recommended further examination of the Land Use Plan language. He recommended the neighbors provide input to the Commission on setbacks, density, etc. once the development plan is reviewed. He asked the applicant to provide preliminary plans for the redevelopment of the medical center to address rumors about the redevelopment. Commissioner Rediker asked for clarification of whether or not the cart is before the horse in rezoning without a development plan. He asked to be provided examples of properties that were rezoned in the absence of a development plan. 90 minutes 5. A request for the review of conditional use permits, pursuant to Section 12-9C-3, Conditional Uses, Vail Town Code, for a healthcare facility and a public building and grounds, to allow for the redevelopment of the Town of Vail municipal site with a medical research, rehabilitation, and office building and a municipal office building located at 75 and 111 South Frontage Road West/ Unplatted, and setting forth details in regard thereto. (PEC120012) Applicant: Vail MOB, LLC, represented by Triumph Development and Town of Vail, represented by Consilium Partners, Vail Planner: Warren Campbell ACTION: Tabled to May 21, 2012 MOTION: Kurz SECOND: Cartin VOTE: 7-0-0 Warren Campbell presented the staff memorandum. George Ruther introduced the presentation. He updated the Commission on the recent Town Council decision not to proceed with an additional story of for-lease floor area in the building. He also discussed the TowQ&RXQFLO¶VGLUHFWLRQWRSURYLGHVRPHOLPLWHGVXUIDFHSDUNLQJEHWZHHQWKH two buildings. He noted that they are holding a public open house discussion about the project LQWKHKDOOZD\DIWHUWKH&RPPLVVLRQ¶VKHDULQJ Will Hentschel, Oz Architecture, sumPDUL]HGWKHUHYLVLRQVPDGHVLQFHWKH&RPPLVVLRQ¶VODVW hearing. He also presented new plans and renderings of the project that will also be displayed at the public open house. Sherry Dorward VXPPDUL]HGWKHFRPPHQWVUHFHLYHGDWWKH&RPPLVVLRQ¶VODVWKHDUL ng and presented the various landscaping options currently being considered. Commissioner Kurz noted his preference for the designs that included outdoor spaces for employees. He doubts these spaces will be utilized much by customers. He commented on parking space access and vehicle maneuverability. He supported the general bulk and mass of the proposed buildings. &RPPLVVLRQHU%LUGDJUHHGZLWK&RPPLVVLRQHU.XU]¶VFRPPHQWVDQGQRWHGKHUSUHIHUHQFHIRU outdoor furniture instead of only boulder seating. Commissioner Pratt also agreed with the Kurz and Bird preferred landscape plan option. He recommended incorporating more flower beds along the street. Commissioner Cartin asked about the timing for the medical office building plans. 1 - 2 - 7 5/15/2012 Page 8 Tim Losa, Zehren AssRFLDWHVDQG0LFKDHO2¶&RQQH r, Triumph Development, suggested that their plans should be provided to staff within two weeks. Commissioner Hopkins recommended the softer landscape themes be incorporated into the first proposed landscape theme. Commissioner Pierce agreed with the other Commissioners in supporting the first landscape plan option presented. Commissioner Pratt asked about the purpose for the proposed building tower. Will Hentschel described the design intent of the tower. Commissioner Pratt recommended making the tower taller to make more of an architectural statement and to be in character with the bulk of the medical center. Commission Kurz agreed with the concept of an iconic tower, but recommended considering alternative tower designs. -LP/DPRQW9DLO+RPHRZQHU¶V$VVRFLDWLRQVXSSRUWHGWKHJHQHUDOGHVLJQGLUHFWLRQ+H suggested that the architectural must be in keeping with the international resort market. He GLVFXVVHGWKH³ILYHILQJHU´street intersection concern that currently exists in the Frontage Road to access the hospital, Evergreen, and Municipal site.. He clarified that the grand boulevard GHVLJQFRQFHSWLVQ¶WLQWHQGHGWRRQO\DGGUHVVWUDIILFLVVXHV+HGLVFXVVHGYLVLRQVIRUEXU\LQJWKH interstate and this location provides as opportunity to demonstrate how a cut-and-cover approach could be constructed. The grand boulevard vision would allow for several lanes of traffic surrounded by 4-5 story buildings; however, in Vail there is inadequate room for landscaping. He recommends using I-70 to create a perceived building edge. He suggested the long-term road noise issues and recommends that further analysis be done. He noted that direction from the Town is needed to gain support from the public and transportation authorities. 45 minutes 6. A request for the review of amendments to a conditional use permit, pursuant to Section 12-16- 10, Amendment Procedures, Vail Town Code, to allow for the construction of various improvements at Ford Park (realignment of athletic fields, new restroom and concession buildings, new covered outdoor terrace, Gerald R. Ford Amphitheater renovations, park entrance improvements, Betty Ford Alpine Garden welcome center, streetscape improvements, etc.) located at 530, 540, and 580 South Frontage Road East/ Unplatted, and setting forth details in regard thereto. (PEC120003) Applicant: Town of Vail Planner: Bill Gibson ACTION: Tabled to May 21, 2012 MOTION: Kurz SECOND: Cartin VOTE: 7-0-0 Bill Gibson gave a presentation per the staff memorandum. Todd Oppenheimer, Town of Vail Public Works, stated that the project is on a tight time frame and will be requesting a tabling of this item to May 21, 2012, to correspond with a retaining wall variance request. Tom Braun, representing the applicant, gave a presentation on the proposed changes that will be presented at the next hearing. 1 - 2 - 8 5/15/2012 Page 9 Kurt Friesen, of AECOM, spoke to elements regarding the parking, transit, and Betty Ford Way pedestrian/vehicular path. Commissioner Kurz asked about the site plan showing a dumpster where the emergency helipad is thought to be relocated. Todd Oppenheimer stated that there is an upcoming meeting on Wednesday between the Town and CDOT; however, initial indications are that CDOT will not approve the relocation of the helipad to their highway right-of-way at Ford Park. So, the plans are being presented without a helipad. Kurt Friesen continued his presentation discussing the design goals for the athletic fields, highlighting the need of the taller retaining walls along East Betty Ford Way, and discussing plans to restore portions of the Gore Creek stream tract. Pedro Campos, Zehren and Associates, spoke about the athletic field design, storage building, and concessions building adjacent to the athletic fields. He also discussed the proposed amphitheater restroom, lawn seating, and social plaza. Tom Braun wrapped up the presentation highlighting the criteria for the review of the conditional use permit and the rational for the retaining wall height variances that will be requested at the &RPPLVVLRQ¶Vnext hearing. Commissioner Hopkins thought the plans had progressed well. She suggested that the hand rail along the realigned Betty Ford Way should incorporate public art. She spoke to the queuing of guests for the symphony concerts at the east amphitheater gate and the back up of guests trying to get bags searched. Pedro Campus spoke to how the entrances and new social court yard will address her concerns DQGWKH9DLO9DOOH\)RXQGDWLRQ¶VSODQVWRPDNHWKHHDVWJDWHIR r exit only. Commissioner Hopkins spoke to the amphitheater columns in the roofed portion of the amphitheater and how the columns blocking views impact on where people sit on the lawn. She does not believe the lawn seating should be changed, but supports the less formal lawn terracing concept more than previous designs. Commissioner Cartin believed the berm around the sports fields will help to provide some shade. He also inquired about the shuttle shelters shown on the plans. Todd Oppenheimer clarified that the shuttle shelters are a future phase and will not be a part of the current proposal. Commissioner Cartin asked if there are conflicts with bikes or specific design standards that apply to the proposed frontage road parking. Greg Hall, Public Works Director, clarified that CDOT has design standard prescribed in the 7RZQ¶VOHDVHDJUHHPHQWIRUWKHULJKW-of-way. Commissioner Pratt brought up the helipad relocation and its impacts to the development plan. He stated a concern with the straightening and consistent width of Betty Ford Way. He encouraged the group to into using ³living´ retaining walls on the south side of Betty Ford Way. He likes the tiered wall design at the west side of the athletic fields, but is concerned about a possible concert stage on the west end of the field adjacent to residential uses. He does not 1 - 2 - 9 5/15/2012 Page 10 support the storage building at the entrance to the park. He noted concern about maintaining a vegetated roof and recommended the building be buried instead. He recommended the acoustics of the amphitheater be examined with the proposed re-grading the amphitheater lawn seating. Commissioner Pierce again stated the need to consolidate the number of buildings being proposed and his concern that the buildings do not all have a consistent architecture that contributes to the aesthetics of the park. He noted concerns that the social plaza had a rigid and formal design that does not fit the context of the amphitheater. He is concerned that East Betty Ford Way is creating conflicts between delivery truck and pedestrians and should have pockets for pedestrian refuge. Todd Oppenheimer reiterated the current conflicts between delivery trucks and the playground, open field area, gardens, etc. Commissioner Pierce spoke to the retaining walls proposed within the lawn seating area and concerns regarding steepness, circulation, and available views. Pedro Campos identified the conflicting goals and public comments concerning the lawn seating. He clarified that in the field design will be necessary for a positive outcome. Commissioner Bird asked for greater detail on the proposed location of a stage on the west end of the athletic fields. Todd Oppenheimer stated that the intent was to provide a location for a summer concert venue for a large event. He noted that the slab was needed for the entrance to the storage building regardless of a potential stage location, so there will be no visual changes if a stage is not considered. Commissioner Bird asked about access to the concessions building from the tennis courts and seating areas for watching tennis tournaments. Todd Oppenheimer identified the existing sidewalks and seating areas to remain. Commissioner Bird asked if the donated presidential pavers would be reused. Pedro Campos indicated that those pavers would be reused. Commissioner Rediker recommended maintaining the existing concrete retaining walls at the base of the lawn seating. He is concerned that less formal wall will not adequately control the flow of people during informal concerts like hot summer nights. He asked about buffering between the parking area and the steep slope down to the creek and storm water run-off. Tom Braun explained the proposed storm water run off filtration plans. Commissioner Kurz expressed his concerns about the viability of the proposed vegetative building roofs. He is also concerned about how the Vail Valley Foundation and Bravo utilize the parking for donors and their plans for making the east amphitheater gate for exit only. He believes some of the parking at Ford Park should be reclaimed by the public and the majority of the spaces not be reserved exclusively for donors. There was no public comment. 1 - 2 - 10 5/15/2012 Page 11 15 minutes 7. A request for a recommendation to the Vail Town Council for a zone district boundary amendment, pursuant to Section 12-3-7, Amendment, Vail Town Code, to allow for a rezoning of the Vail Golf Course Clubhouse from the Outdoor Recreation District to the General Use District, located at 1778 Sunburst Drive/Part of an unplatted parcel (a complete metes and bounds description is available at the Community Development Department Office), and setting forth details in regard thereto. (PEC120019) Applicant: Town of Vail Planner: Bill Gibson ACTION: Recommendation of approval MOTION: Kurz SECOND: Bird VOTE: 4-3-0 (Pratt, Cartin, Rediker opposed) Items 7 and 8 were reviewed concurrently. Bill Gibson gave a presentation per the staff memorandum. He presented the materials and items for both the plat and zone district boundary amendment. He also recommended that members of the public attend the upcoming Vail Recreation District public hearings to express any concern they may have about the clubhouse remodel project. Tom Braun, representing the applicant, stated the purpose and goals of the proposal. Curtis Olson, adjacent property owner, spoke to his concern about the rezoning and the potential negative impacts of the proposed future development plan. He believes it would be appropriate to request a development plan in conjunction with the request for a rezoning. He is concerned about his property values if the club house remodel includes relocating the 18th green and the construction of a parking lot or event venue behind his lot. Deborah Webster, adjacent property owner, spoke to her concerns regarding the expansion of the parking area to be located to the rear of the residential homes. If there were to be a parking lot, an adequate vegetative buffer is necessary. She is concerned about the impact to her home values. She would like clarity regarding the extension of the driving range nets and the use of special events tents. Commissioner Kurz noted that any tents would require a special event permit. Greg Hall spoke to the driving range net issue and special event tents and lawn area. Deborah Webster added that a special event at the club house would be more impactful than those at Donovan Pavilion. Jim Lamont, representing the Vail Homeowners Association, stated that there should be a development plan included in conjunction with the plat and rezoning request. He does not EHOLHYHLWLVDSSURSULDWHWRFKDQJHWKH7RZQ¶VORQJVWDQGLQJSUDFWLFHRIPDVWHUSODQQLQJWKHVLWH prior to rezoning. Commissioner Kurz spoke to his concern about rezoning without a development plan. He noted the that he Commission does not weigh property values in its decision making. He identified the economic development goals associated with the golf course remodel project approved by the voters. Commissioner Rediker asked if the 18th green was going to be relocated and if anyone present could speak to this point. 1 - 2 - 11 5/15/2012 Page 12 Greg Hall stated that the 18th green is scheduled to be relocated in August. No development plan has been prepared to be submitted, but the Commission will be hearing an application for an events lawn and expanded parking in the near future. Bill Gibson clarified that the proposed change in zoning from Outdoor Recreation District to General Use District does not result in any greater or lesser ability for the golf course to alter the club house or the course. Not rezoning will not prevent changes to the clubhouse or 18th green. Commissioner Bird stated the General Use District is the appropriate zoning for the clubhouse. Commissioner Pratt LQLWLDOO\WKRVHWKHUH]RQLQJZDVD³QR EUDLQHU´EXWLVFRQFHUQHGDERXWWKH impacts to the neighbors. Tom Braun explained the pros and cons of rezoning or not rezoning. Commissioner Cartin suggested a tabling of the application to allow the VRD and the neighboring property owners to meet. Greg hall explained that the Town of Vail is technically the applicant. Commissioner Hopkins asked for clarification of the review process for a clubhouse remodel under both zoning scenarios. Bill Gibson and Tom Braun explained. Commissioner Cartin asked the homeowners understood the additional review and opportunities for comment under the General Use zoning scenario. Curtis Olson spoke to his challenges to be involved in living part time in Denver and the short timelines for coordinating the neighborhood. Commissioner Pierce stated that the General Use District allows for the greatest public process DQGJUHDWHURSSRUWXQLWLHVIRUSURWHFWLRQRIWKHQHLJKERUV¶LQWHU ests. He noted that creating a single development site for the club house and parking lot with one zoning designation was a logical goal. Commissioner Pratt inquired if anything different would be proposed if the item were tabled for two weeks? Greg Hall answered there would be no changes to the zoning or plat requests. He explained that the clubhouse remodel plans are only conceptual at this time and do not yet include revision based upon input from the neighbors. 15 minutes 8. A request for the review of a final plat, pursuant to Chapter 13-4, Minor Subdivision, Vail Town Code, to allow for the Vail Golf Course parking lot and the Vail Golf Course clubhouse to be combined into a single lot, located at 1778 Sunburst Drive/Lot 3, Sunburst Filing 3, and part of an unplatted parcel (a complete metes and bounds description is available at the Community Development Department Office), and setting forth details in regard thereto. (PEC120023) Applicant: Town of Vail Planner: Bill Gibson ACTION: Approved with a condition MOTION: Kurz SECOND: Bird VOTE: 6-1-0 (Rediker opposed) CONDITIONS: 1 - 2 - 12 5/15/2012 Page 13 1. Approval of this final plat is continent upon the rezoning of the subject property from the Outdoor Recreation District to the General Use District. 9. A request for a recommendation to the Vail Town Council, pursuant to Section 12-3-7, Amendment, Vail Town Code, for prescribed regulations amendments to Title 12, Zoning Regulations, and Title 14, Development Standards, Vail Town Code, to require restoration of watercourses and riparian areas, and setting forth details in regard thereto. (PEC120011) Applicant: Town of Vail Planner: Rachel Dimond ACTION: Tabled to May 21, 2012 MOTION: Kurz SECOND: Cartin VOTE: 7-0-0 10. A request for a recommendation to the Vail Town Council on prescribed regulation amendments to Section 12-13-5, Employee Housing Unit Deed Restriction Exchange Program, Vail Town Code, pursuant to Section 12-3-7, Amendment, Vail Town Code, to allow for amendments to the employee housing unit deed restriction exchange program review process, and setting forth details in regard thereto. (PEC120017) Applicant: Town of Vail Planner: Bill Gibson ACTION: Tabled to June 11, 2012 MOTION: Cartin SECOND: Pratt VOTE: 7-0-0 11. A request for a recommendation to the Vail Town Council on prescribed regulation amendments to Section 12-8B-3, Conditional Uses, Vail Town Code, pursuant to Section 12-3-7, Amendment, Vail Town Code, to allow a golf course as a conditional use in the Outdoor Recreation District, and setting forth details in regard thereto. (PEC120021) Applicant: Town of Vail Planner: Bill Gibson ACTION: Withdrawn 12. Approval of April 23, 2012 minutes MOTION: Kurz SECOND: Pratt VOTE: 7-0-0 13. Information Update 14. Adjournment MOTION: Cartin SECOND: Rediker VOTE: 7-0-0 The applications and information about the proposals are available for public inspection during regular office hours at the Town of Vail Community Development Department, 75 South Frontage Road West. The public is invited to attend the site visits that precede the public hearing in the Town of Vail Community Development Department. Please call (970) 479-2138 for additional information. Sign language interpretation is available upon request with 24-hour notification. Please call (970) 479-2356, Telephone for the Hearing Impaired, for information. Community Development Department Published May 11, 2012, in the Vail Daily. 1 - 2 - 13 5/15/2012 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: May 15, 2012 ITEM/TOPIC: Information Updates and Attachments: 1) May 8 VEAC minutes; 2) February All Store Same Store Sales Report; 3) Commission on Special Events 2012 Funding Allocations Update; 4) Vail Economic Advisory Council 2012-13 Work Plan Adopted. ATTACHMENTS: VEAC Minutes 050812 February All Store Same Store Report CSE Memorandum 051512 VEAC 2012 Work Plan 5/15/2012 Vail Economic Advisory Council (VEAC) May 8, 2012 MEETING NOTES x VEAC Members Present: Rayla Kundolf; Rob LeVine; Pam Stenmark; Laurie Mullen; Matt Morgan; Kristin Williams (for Chris Jarnot); Michael Kurz; Steve Kaufman; Mike Ortiz; Bryan Nolan; Mark Gordon; Kim Newbury x Others Present: Jim Lamont; Paul Wible; Connie Woodberry; Mark Woodberry; Chris Romer; Michael Staughton; Robin Litt x TOV Staff Present: Finance Director Judy Camp; Economic Development Manager Kelli McDonald; Executive Assistant Tammy Nagel x Financial Reports: 7KHILQDQFLDOUHSRUWVZHUHSURYLGHGLQWKHFRPPLWWHHV¶SDFNHWV x Planning and Environmental Commission (PEC): PEC board member, Michael Kurz, gave the committee an update on the progress of future developments happening in Vail. The redevelopment of Ford Park and the municipal building is coming before the PEC for the third time with the requested change from PEC for the removal of the fourth floor of the municipal building and a traffic study. The helipad will be temporarily relocated to the east end of Ford Park. FAA regulations prohibit the helipad to be relocated to the rooftop of the medical center. The redevelopment projects have a ways to go but they are moving at rapid pace; projected to break ground next spring. Kurz stated the Ford Amphitheater and Golf Clubhouse are still in the design process. Mike Ortiz informed the committee the Ford Park fields will not be redeveloped this summer and maybe not next summer either due to water restrictions. x VEAC 2012-13 Work Plan The VEAC 2012-13 :RUN3ODQZDVSURYLGHGLQWKHFRPPLWWHHV¶SDFNHWVIRUWKHLUUHYLHZ ¾ Motion to adopt and implement the VEAC 2012-13 Work Plan; M/S/P: Kurz/Mullen/Unanimous The adopted work plan will be posted on www.vailgov.com on the Economic Development Office page. x Citizen Input: None x Other Business: Brian Nolan and Matt Morgan gave a brief update on the last restaurant meeting. The group is excited to be involved in town events and contributing to the success of those events. There is concern about the process and the timing of events. Morgan stated there are certain times that DUHKDUGHUIRUUHVWDXUDQWVGXHWRRYHUWLPHIRUHPSOR\HHVDQGWKHHYHQWVJRLQJSDVWIRXUR¶FORFN when the restaurants begin to prepare and anticipate the dinner crowd to begin. Morgan stated having the food events end earlier would be helpful. The group would like to have representatives on the VLMDAC and CSE boards. Morgan would like to see the return of certain events to Vail such as the Triple Bypass Ride and felt the restaurant group could help attract these kinds of events back to Vail. 2 - 1 - 1 5/15/2012 x Lionshead Welcome Center Tour: Members of the VEAC toured the nearly complete Lionshead Welcome Center led by Laurie Asmussen of Eagle Valley Events. x Next Meeting: The next meeting is scheduled for Tuesday, June 12, 2012 at The Antlers. 2 - 1 - 2 5/15/2012 Town of Vail - Sales Summary Winter 2011/12, as of 2/29/12 The report is produced by the Town of Vail Economic Development Office, with data provided by the Town of Vail Finance Department, and is prepared by MTRiP, the Mountain Travel Research Program. For further information, please contact: Kelli McDonald, Town of Vail Economic Development Manager (970.479.2454, kmcdonald@vailgov.com). This monthly Sales Tax Collection Summary provides both graphic and brief supporting narrative summaries of sales tax collections in the Town of Vail. It is prepared monthly by town staff in conjunction with MTRIP, and is intended to provide summary information for town management, Town Council, the Vail Economic Advisory Council (VEAC), and Vail Local Marketing District Advisory Council (VLMDAC). 1. Series One is an “All Store” series of sales tax collections from all businesses. The report series is best used to evaluate total sales activity for the current season, compared to last season, and is broken down by both geographic and business segments. 2. Series Two is a “Same Store” fixed set of select businesses (see table below), using gross sales revenue, and is best used to compare the performance of a fixed set of established businesses. 3. Series Three is a Comparison of Set One and Set Two, and can be used to compare and contrast the initial two sets. Comparisons between the two are based on percentage change year over year, thereby mitigating the fact that Series One–All Store is based on sales tax collections and Series Two–Same Store is based on gross sales. All Report sets are further broken down by Geographical subset and by Business Segment. Reports compare current season-to-date results against the previous season, where “Summer” is May – October, and “Winter” is November – April. Note: For purposes of the Series Two “Same Store” comparison, the following businesses are included in their respective sets: LODGING RETAIL RESTAURANT VAIL VILLAGE Austria Haus Gasthoff Gramshammer Lodge at Vail Mountain Haus Sonnenalp Vail Mountain Lodge American Ski Exchange Blitz Colorado Footwear Golden Bear Gorsuch Roxy Blu’s La Tour Red Lion Russell’s Sweet Basil Vendettas LIONSHEAD Antlers Destination Resorts Lift House Lion Square Marriott Montaneros Charlie’s T-Shirts Double Diamond Lions Head Jewelers Swedish Clog Cabin Vail Ski Bike Tech Vail T-Shirt Bart & Yeti’s Billy’s Garfinkel’s Les Delices De France Moe’s Montauk 2 - 2 - 1 5/15/2012 Town of Vail - Sales Summary Winter 2011/12, as of 2/29/12 The report is produced by the Town of Vail Economic Development Office, with data provided by the Town of Vail Finance Department, and is prepared by MTRiP, the Mountain Travel Research Program. For further information, please contact: Kelli McDonald, Town of Vail Economic Development Manager (970.479.2454, kmcdonald@vailgov.com). Series 1: ALL STORE report for Winter 2011/12 (Nov 11 thru Apr 12) Sales tax collections were up in most sectors/locations in November, December and February, but were mixed in January. Winter total sales tax collections to date are UP for: • VV retail • VV lodges • LH Lodges • VV restaurants • LH restaurants Winter total sales tax collections are DOWN for: • LH retail February sales tax collections were UP for all sectors/locations, i.e.: • VV retail • VV lodges • VV restaurants • LH retail • LH lodges • LH restaurants 17%1%-3%19%39%27%7%8%18%17%4%15%7%2%-8%1%15%11%2%5%3%-5%-3%11% -$100,000 $0 $100,000 $200,000 $300,000 $400,000 $500,000 $600,000 NDJFNDJFNDJFNDJFNDJFNDJF Sales Tax Collections Month (Year-over-year % change shown above month labels) ACTUALS BY MONTH "All Store" Sales Tax Collections Winter 2011/12 vs. Winter 2010/11 $ Change Winter 2010/11 Winter 2011/12 VV LodgesLH LodgesVV RestaurantsLH RestaurantsVV RetailLH Retail 3.2% 10.9% 9.7% 5.3% 14.4% 12.3% -1.1% 6.5% 1.2% -2% 0% 2% 4% 6% 8% 10% 12% 14% 16% RetailLodgesRestaurants Percent Change in Sales Tax Collections SEASON-TO-DATE CHANGE "All Store" Sales Tax Collections Winter 2011/12 vs. Winter 2010/11 VV+LH Combined Vail Village Lionshead 16.7% 39.3% 17.9% 6.6% 14.8% 2.8%1.2% 26.8% 17.0% 2.1% 11.4% -4.7%-3.3% 7.0%4.2% -8.5% 2.4% -3.3% 18.6% 8.2% 14.8% 1.3%5.3% 11.4%5.3% 14.4%12.3% - 1.1% 6.5%1.2% -20% -10% 0% 10% 20% 30% 40% 50% VV RetailVV LodgesVV RestaurantsLH RetailLH LodgesLH Restaurants Percent Change in Sales Tax Collections MONTHLY CHANGE "All Store" Sales Tax Collections Winter 2011/12 vs. Winter 2010/11 Nov Dec Jan Feb Winter Total 2 - 2 - 2 5/15/2012 Town of Vail - Sales Summary Winter 2011/12, as of 2/29/12 The report is produced by the Town of Vail Economic Development Office, with data provided by the Town of Vail Finance Department, and is prepared by MTRiP, the Mountain Travel Research Program. For further information, please contact: Kelli McDonald, Town of Vail Economic Development Manager (970.479.2454, kmcdonald@vailgov.com). Series 2: SAME STORE report for Winter 2011/12 (Nov 11 thru Apr 12) “Same store” gross sales were up in November, December and February in most sectors/locations. However, “same store” gross sales were down in January in all sectors/locations. Winter total “same store” gross sales are UP for: • LH retail • VV lodges • LH lodges • VV restaurants • LH restaurants Winter total “same store” gross sales are DOWN for: • VV retail February “same store” gross sales were UP for: • VV lodges • VV restaurants • LH retail • LH lodges • LH restaurants February “same store” gross sales were DOWN for: • VV retail 1%-8%-6%-6%8%1%-4%5%9%6%-10%5%21%4%-3%3%8%6%-4%8%-1%8%-7%3% -$1,000,000 $0 $1,000,000 $2,000,000 $3,000,000 $4,000,000 $5,000,000 $6,000,000 $7,000,000 $8,000,000 NDJFNDJFNDJFNDJFNDJFNDJF "Same Store" Sales Month (Year-over-year % change shown above month labels) ACTUALS BY MONTH "Same Store" Gross Sales Winter 2011/12 vs. Winter 2010/11 $ Change Winter 2010/11 Winter 2011/12 VV LodgesLH LodgesVV RestaurantsLH RestaurantsVV RetailLH Retail -3.3% 2.4% 0.7% -6.4% 1.1% 0.7% 2.5% 3.5% 0.6% -8% -6% -4% -2% 0% 2% 4% RetailLodgesRestaurants Percent Change in "Same Store" Sales SEASON-TO-DATE CHANGE "Same Store" Gross Sales Winter 2011/12 vs. Winter 2010/11 VV+LH Combined Vail Village Lionshead 0.8% 8.0%8.7% 21.5% 8.1% -0.8% -8.3% 1.3% 5.9%4.3%5.7%7.6% -6.4%-4.5% -10.0% -3.5%-3.7% -7.0%-5.9% 5.4%4.8%3.0% 7.9% 2.5% -6.4% 1.1%0.7%2.5%3.5%0.6% -15% -10% -5% 0% 5% 10% 15% 20% 25% VV RetailVV LodgesVV RestaurantsLH RetailLH LodgesLH Restaurants Percent Change in "Same Store" Sales MONTHLY CHANGE "Same Store" Gross Sales Winter 2011/12 vs. Winter 2010/11 Nov Dec Jan Feb Winter Total 2 - 2 - 3 5/15/2012 Town of Vail - Sales Summary Winter 2011/12, as of 2/29/12 The report is produced by the Town of Vail Economic Development Office, with data provided by the Town of Vail Finance Department, and is prepared by MTRiP, the Mountain Travel Research Program. For further information, please contact: Kelli McDonald, Town of Vail Economic Development Manager (970.479.2454, kmcdonald@vailgov.com). Series 3: COMPARISON: ALL STORE VS SAMES STORE for Winter 2011/12 (Nov 11 thru Apr 12) This winter, “same store” gross sales are outpacing “all store” sales tax collections for: • LH retail This winter, “same store” gross sales are trailing “all store” sales tax collections for: • VV retail • VV lodges • LH lodges • VV restaurants • LH restaurants Monthly detail – VV+ LH combined: • Retail: “Same store” trailed “all store” in all months (Nov thru Feb). • Lodging: “Same store” trailed “all store” in all months (Nov thru Feb). • Restaurants: “Same store” trailed “all store” in all months (Nov thru Feb). Monthly detail – VV: • Retail: ““Same store” trailed “all store” in all months (Nov thru Feb). • Lodging: ““Same store” trailed “all store” in all months (Nov thru Feb). • Restaurants: “Same store” trailed “all store” in all months (Nov thru Feb). 3.2%5.3% -1.1% 10.9%14.4% 6.5%9.7%12.3% 1.2% -3.3%-6.4% 2.5%2.4%1.1%3.5%0.7%0.7%0.6% -20% -10% 0% 10% 20% 30% 40% VV+LHVVLHVV+LHVVLHVV+LHVVLH Percent Change in Sales Tax or Gross Sales SEASON-TO-DATE CHANGE "All Store" vs. "Same Store" Winter 2011/12 vs. Winter 2010/11 ALL STORE: Winter 2011/12 to date SAME STORE: Winter 2011/12 to date RetailLodgesRestaurants 12.9% 1.5% -5.1% 12.7% 3.2% 28.4% 20.1% 4.9%7.0%10.9%13.7%11.8% 2.4% 14.0%9.7%6.1% -4.3%-5.4%-2.2%-3.3% 8.1%3.7% -4.0% 6.8%2.4%5.2%6.4% -9.0% 4.1%0.7% -20% -10% 0% 10% 20% 30% 40% NDJFTot.NDJFTot.NDJFTot. Percent Change in Sales Tax or Gross Sales MONTHLY CHANGE: VV + LH COMBINED "All Store" vs. "Same Store" Winter 2011/12 vs. Winter 2010/11 ALL STORE: % Change, 2011/12 vs. 2010/11 SAME STORE: % Change, 2011/12 vs. 2010/11 RetailLodgingRestaurants 16.7% 1.2% -3.3% 18.6% 5.3% 39.3% 26.8% 7.0%8.2% 14.4%17.9%17.0% 4.2% 14.8%12.3% 0.8% -8.3%-6.4%-5.9%-6.4% 8.0% 1.3% -4.5% 5.4%1.1% 8.7%5.9% -10.0% 4.8%0.7% -20% -10% 0% 10% 20% 30% 40% NDJFTot.NDJFTot.NDJFTot. Percent Change in Sales Tax or Gross Sales MONTHLY CHANGE: VAIL VILLAGE "All Store" vs. "Same Store" Winter 2011/12 vs. Winter 2010/11 ALL STORE: % Change, 2011/12 vs. 2010/11 SAME STORE: % Change, 2011/12 vs. 2010/11 Vail Village RetailVail Village Lodging Vail Village Restaurants 2 - 2 - 4 5/15/2012 Town of Vail - Sales Summary Winter 2011/12, as of 2/29/12 The report is produced by the Town of Vail Economic Development Office, with data provided by the Town of Vail Finance Department, and is prepared by MTRiP, the Mountain Travel Research Program. For further information, please contact: Kelli McDonald, Town of Vail Economic Development Manager (970.479.2454, kmcdonald@vailgov.com). Monthly detail – LH: • Retail: “Same store” outpaced “all store” in all months (Nov thru Feb). • Lodging: “Same store” trailed “all store” in November, December and January, but outpaced “all store” in February. • Restaurants: “Same store” trailed “all store” in November, January and February, but outpaced “all store” in December. 6.6%2.1% -8.5% 1.3% -1.1% 14.8%11.4% 2.4%5.3%6.5%2.8% -4.7%-3.3% 11.4% 1.2% 21.5% 4.3% -3.5% 3.0%2.5% 8.1%5.7% -3.7% 7.9%3.5% -0.8% 7.6% -7.0% 2.5%0.6% -20% -10% 0% 10% 20% 30% 40% NDJFTot.NDJFTot.NDJFTot. Percent Change in Sales Tax or Gross Sales MONTHLY CHANGE: LIONSHEAD "All Store" vs. "Same Store" Winter 2011/12 vs. Winter 2010/11 ALL STORE: % Change, 2011/12 vs. 2010/11 SAME STORE: % Change, 2011/12 vs. 2010/11 Lionshead Retail Lionshead Lodging Lionshead Restaurants 2 - 2 - 5 5/15/2012 To: Vail Town Council From: Commission on Special Events Date: May 15, 2012 Subject: 2012 Funding Allocations Update Due to some unforeseen circumstances, the Commission on Special Events (CSE) has additional funding of $75,000 available for 2012. At the May 2nd regular monthly meeting, the CSE voted to allocate an additional $15,000 to Vail America Days to ensure close proximity fireworks to create a festival site at Solaris Plaza and to replace the traditional fireworks display at Golden Peak which has a high likelihood of being cancelled due to potential drought conditions and fire danger resulting from this. There was also a vote to issue a Request for Proposal to accept applications for the remaining $60,000 to support a new event or to augment funding for an event or events that have already received funding in 2012. Proposals requesting additional funding for an event that has already received support from the CSE in 2012 must specifically outline how additional funding will be used to enhance the event in a way that would not happen without the increased funding. Proposals are due no later than 5:00 p.m. on Tuesday, May 29, 2012. Qualifying applications will be reviewed by the CSE at their regular monthly meeting on Wednesday, June 6, 2012. Applicants will be notified of their status by June 28, 2012. 2 - 3 - 1 5/15/2012 VAIL ECONOMIC ADVISORY COUNCIL 2012-2013 WORK PLAN Adopted May 2012 Excerpted from the Vail Economic Development Strategic Plan Adopted December 2008 MISSION The Vail Economic Advisory Council (VEAC) was established in 2006 aVDFLWL]HQV¶ advisory group for the purpose of advising the Vail Town Council, Town Manager and the community on economic issues that will sustain, enhance and diversify WKHWRZQ¶VHFRQRP\. Members are appointed by the Town Manager and Council holds public meetings the 2nd Tuesday of each month. The major function of the VEAC is to focus on the overall economic future of Vail (West Vail to East Vail) and to develop an organized plan of action using specific information gained from past studies, existing studies and economic indicators VEAC Areas of Focus: x Build a strong relationship between Town of Vail and Vail business community x ,QFUHDVHWKH7RZQRI9DLO¶VHFRQRPLFDFWLYLW\ x Focus on building a year-round economy x Support a quality workforce delivering world-class service x Provide support for sustainLQJXSJUDGLQJDQGPDLQWDLQLQJ9DLO¶VFDSLWDODVVHWV x Support the stimulation of diversity of services and businesses locating in the Town of Vail TOWN COUNCIL Key Goals: x Improve economic vitality ± Improve the economic health of Vail while being fiscally responsible. Focus on health and well-being as the third component of a vital economy. Increase international tourism. x Grow a balanced community ± Attract professionals and families back into the Vail community. x Improve the quality of the experience ± Improve the Vail experience for all guests and further set Vail apart from its competition. x Develop future leadership ± Look toward the next generation of community leaders. Excerpted from Vail Town Council Strategic Plan Adopted March 2012 VEAC GOAL 1: BUILD A STRONG RELATIONSHIP BETWEEN THE TOWN OF VAIL AND THE VAIL BUSINESS COMMUNITY Objective: Engage the Vail Economic Advisory Council to accomplish this goal. Action Step: Adopt and implement the VEAC 2012-13 work plan in Q2 2012. Objective: Strengthen partnerships with Vail businesses to retain leadership position in lodging and tourism activity in comparison with resort competitors. 2 - 4 - 1 5/15/2012 Action Step: Encourage VEAC members to serve as liaison between the Town of Vail, Vail Resorts and businesses in the sectors of retail, lodging, food and beverage, development, real estate, medicine, etc. by holding meetings, roundtables and forums twice annually. Action Step: Assist in fostering strategic alignment of resort services and guest relations with Vail Resorts and business community to improve the experience for guests and residents. ± ONGOING. Action Step: Focus on increasing international destination guests by supporting CSE and VLMDAC-directed marketing activities, programs and events. ± ONGOING. Action Step: Participate in the planning of an international terminal at Eagle Airport. ± ONGOING. GOAL 2: ,1&5($6(7+(72:12)9$,/¶6(&2120,&$&7,9,7<$60($685('%< SALES TAX REVENUE TO EXCEED ANNUAL INFLATION, AS MEASURED BY THE CONSUMER PRICE INDEX Objective: Benchmark and monitor local economic performance in order to track and respond to changing economic conditions. Action Step: Review reports at monthly meetings including but not limited to: Vail Business Review Sales Tax Collected Same Store Sales Reports Vail Lodging Occupancy Reports Competitive Resort Reports Consumer Confidence Reports Travel Trend Reports Economic Indicator Table Economic Forecast Reports Action Step: Maintain historical and current economic indicators for the Town of Vail by issuing a report twice annually. Action Step: Solicit two ideas quarterly from each VEAC member to enhance economic vitality. Action Step: Participate in economic development SODQQLQJUHSUHVHQWLQJ9DLO¶V interests - on local, county regional and state level as meetings are scheduled. 2 - 4 - 2 5/15/2012 GOAL 3: FOCUS ON BUILDING A YEAR-ROUND ECONOMY; REDUCE ECONOMIC SEASONLALITY BY GROWING THE SUMMER ECONOMY (MAY ± OCTOBER) AT A RATE GREATER THAN THE WINTER ECONOMY (NOVEMBER ± APRIL) Objective: Vail Local Marketing District annual plans will be developed to build long- term brand awareness that drives short-term sales and continues to position Vail as a world-class, year-round destination. Action Step: Review the annual Vail Local Marketing District plan and provide input as it relates to sustainable economic health and remain flexible for new opportunities given the economic environment to maintain the goal of being the ³SUHmier international PRXQWDLQUHVRUWFRPPXQLW\´ - Q1 2013. Action Step: Integrate the VEAC and VLMDAC at a higher level ± monitor the process that is currently underway to improve communications and alignment with meetings twice annually. Action Step: Focus on marketing health and well-being + sports/fitness + music/arts as strategic opportunities for Vail, in addition to tourism and real estate, to position Vail as the world-class destination for pursuing these passions during twice annual meetings with VLMDAC. Action Step: VEAC roundtable discussion with VLMDAC on developing an economic diversity including health and well-being - Q4 2012 and 2013. Action Step: Collaborate with Vail Mountain on winter strategies to create year- round alignment for marketing efforts - Q3 2012 and 2013. Action Step: Review strategies on recruitment of group business to ensure alignment with supporting local businesses and filling need times during meeting with Vail Valley Partnership in Q4 2012 and 2013. Objective: Commission on Special Events and Council Contributions annual funding allocations will be developed. Action Step: Review the annual funding allocations for Commission on Special Events and Council Contributions and provide input as it relates to sustainable economic health and remain flexible for new opportunities given the economic environment to maintain the goal of being the ³SUHmier international mountain UHVRUWFRPPXQLW\´ - Q1 2013. Action Step: Integrate the VEAC and CSE at a higher level ± monitor the process that is currently underway to improve communications and alignment with an annual meeting in Q1 2013. Action Step: Consider a permanent funding mechanism for all special events. Voter poll on ballot issue for lodging and sales tax Q2 2012; if Council approved would be on November 2012 ballot. 2 - 4 - 3 5/15/2012 Action Step: Review event strategies with the objective of securing event partnerships and ensuring appropriate recognition for town support - Q1 2013. Action Step: 3URYLGHLQSXWRQSODQVUHJDUGLQJ9DLO¶Vth Anniversary and 2015 :RUOG&KDPSLRQVDVLWUHODWHVWR9DLO¶VHFRQRPLFYLWDOLW\± Annually. GOAL 4: PROVIDE SUPPORT FOR A QUALITY WORKFORCE DELIVERING WORLD-CLASS 6(59,&(72326,7,9(/<,03$&79$,/¶6(&2120< Objective: Work with Town staff, the business community, Eagle County and other municipalities to address future workforce housing needs. Action Step: Provide input into updates of the Vail Employee Housing Strategic Plan as needed. Objective: Work with Town staff, the business community and Eagle County to address parking and transportation issues for workers and guests. Action Step: Provide LQSXWRQWKHVWUDWHJLFSDUNLQJSODQDVLWUHODWHVWR9DLO¶V economic health - Q3 2012. Action Step: Review ECO Transit plans and provide input as it relates to service in and out of Vail - Q3 2012. Objective: Look toward the next generation of community leaders Action Step: Refresh membership of the VEAC bi-annually to include at least one member of the next generation of community leaders. - Q2 2012. Action Step: Review the results of focus group meetings and provide input ± Q2 2013. Action Step: Solicit VEAC members for recommendations of individuals to participate in leadership programs as they become available. GOAL 5: 3529,'(6833257)256867$,1,1*83*5$',1*$1'0$,17$,1,1*9$,/¶6 CAPITAL ASSETS AS IT RELATES TO SUSTAINABLE ECONOMIC HEALTH Objective: Provide input to proposed development and redevelopment plans. Action Step: +DYHTXDUWHUO\3(&XSGDWHVRQLVVXHVUHODWLYHWR9DLO¶VHFRQRPLF health Action Step: Provide input on the redevelopment of the municipal site and medical office buildiQJDVLWUHODWHVWR9DLO¶VHFRQRPLFYLWDOLW\ - Q3 2012, Q2 2013. 2 - 4 - 4 5/15/2012 Action Step: Provide input regarding construction and completion of Conference Center Funds projects - Q3 2012, Q2 2013. GOAL 6: SUPPORT THE STIMULATION OF DIVERSITY OF SERVICES AND BUSINESSES LOCATING IN THE TOWN OF VAIL Objective: Develop a strategy to support retention and development of existing and new businesses. Action Step: Develop a program of retention visits to include representatives IURP7RZQ&RXQFLO9($&7RZQ0DQDJHU¶VRIfice and Economic Development Office quarterly Action Step: VEAC roundtable discussion on an economic development strategy to encourage small businesses to remain and to locate in Vail. - Q3 2012. Action Step: VEAC roundtable discussion on existing regulations to improve the environment for doing business in Vail. - Q3 2012 and 2013. Indicates Council Goals and Action Items from 2012 ± 13 Strategic Plan 2 - 4 - 5 5/15/2012 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: May 15, 2012 ITEM/TOPIC: Matters from Mayor and Council 5/15/2012 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: May 15, 2012 ITEM/TOPIC: Executive Session, pursuant to: 1) C.R.S. §24-6-402(4)(a)(b)(e) - to discuss the purchase, acquisition, lease, transfer, or sale of property interests; to receive legal advice on specific legal questions; and to determine positions, develop a strategy and instruct negotiators, Regarding: Discussion concerning negotiations regarding Ever Vail, Municipal Site Redevelopment and other potential real property acquisition; 2) C.R.S. §24-6-402(4)(b)(e) - to receive legal advice on specific legal questions; and to determine positions, develop a strategy and instruct negotiators, Regarding: Crown Castle Agreement; 3) C.R.S. §24-6-402(4) (b) - to receive legal advice on specific legal questions Regarding : Gateway appeal. PRESENTER(S): Matt Mire 5/15/2012 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: May 15, 2012 ITEM/TOPIC: Adjournment (4:15 p.m.) NOTE: UPCOMING MEETING START TIMES BELOW (ALL ARE APPROXIMATE DATES AND TIMES AND SUBJECT TO CHANGE) -------------------- THE NEXT REGULAR VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BEGIN AT APPROXIMATELY 12:30 P.M. (or TBD), TUESDAY, JUNE 5, 2012 IN THE VAIL TOWN COUNCIL CHAMBERS FUTURE AGENDA ITEMS: Presentation of 2012 Community Survey Results - Suzanne S./Chris Cares - 6/5 - ES - 45 min. Clear Energy Collective - Kristin B. - WS - 20 min - 6/5 Fire Station No. 2 Discussion - Greg Hall/Mark Miller - WS - 30 min. - WS - 6/5 Information Updates: Library Housing andTraffic on Vail Valley Drive Memoradum - 6/5 Ford Park Management Plan - Venue & Noise Discussion - 6/5 - 30 min. - WS Public Parking Policy Discussion and overview for 2012/2013- Greg H. - WS - 30 min. - 6/5 Permanent Funding Mechanism for Events, Discussion on Allocation Proposal -6/5 - 30 min. - ES Town of Vail Audit Review - Kathleen Halloren - ES - 6/5 Ford Park Planning Updates- Todd O./Greg H. - 30 min. - ES - 6/5; update as needed; and 8/7 contract award VLHA, CSE & VLLA vacancy appointments and interviews - WS - 30-45 min. and ES- 10 min. - 6/5 - Lorelei The Sebastian, SDD #6 - Rachel - 30 min. - ES - 6/5 Golf Course Clubhouse Update - Greg H./Zehren - WS - 30 min. - 6/5 Rezoning of Golfcourse Clubhouse and Text Amendment Title 12- Com Dev - ES - 30 min. - 6/5 Comcast Audit Update - 30 min. - Ron B/Matt M. - ES - 6/19 Res. No. 20, - Ron B/Matt M - ES - 15 min. - 6/19 Approval of Contractor for Muni Site Redevelopment - George R. - ES - 30 min. - 6/19 Voter Poll Survey Results - David Flaherty - ES - 6/19 - 45 min. Lionshead Shuttle Discussion and Update - Greg H. - 6/19 or 7/3- 30 min. TBD: RETT Discussion - Kathleen H. - WS - 20 min. - 6/19 or TBD Wayfinding Update - Greg H. - 20 min. - WS - 7/3 Election: Charter changes - Matt Mire -TBD - 6/19 or 7/17 Parking Operational Review and Policy Discussion - Greg Hall - WS - 30 min. - TBD Open Space Discussion with Toby Sprunk, Eagle County Open Space Director - TBD ob McKown recognition of service for 8 yrs on Liquor Board and CSE - June - TBD Housing Fee in Lieu Discussion - TBD Gore Creek Water Quality Update - Bill Carlson - TBD Comcast Discussion - Ron Braden/Matt Mire 60 min. - TBD Outdoor Display Goods - George Ruther - TBD Sara Schleper Recognition - 10 min. - ES - TBD Historic District - TBD 5/15/2012 Sister City discussion - TBD Liquor Licensing discussion for TOV buildings and land with TC - Matt Mire- WS - 30 min. - TBD Review of Inclusionary Zoning and Housing Strategic Plan - George R - WS - 60 min. -TBD 5/15/2012