HomeMy WebLinkAbout2012-07-17 Agenda and Support Documentation Town Council Work SessionVAIL TOWN COUNCIL
WORK SESSION AGENDA
VAIL TOWN COUNCIL CHAMBERS
75 S. Frontage Road W.
Vail, CO 81657
1:00 P.M., JULY 17, 2012
NOTE: Times of items are approximate, subject to change, and cannot be relied
upon to determine at what time Council will consider an item.
Public comments on work session item may be solicited by the Town
Council.
1.
ITEM/TOPIC: DRB/PEC Update
- No DRB update due to July 4, 2012 hearing cancellation. (15 min.)
2.
ITEM/TOPIC: Betty Ford Alpine Garden Educational Center Presentation:
Nicola Ripley and Pedro Campos will present conceptual drawings for the
proposed Betty Ford Alpine Gardens Educational Center to be located near
the Old Schoolhouse on the lower Bench of Ford Park. (20 minutes)
PRESENTER(S): Nicola Ripley, Executive Director Betty Ford Alpine Gardens
and Pedro Campos, Zehren and Associates
ACTION REQUESTED OF COUNCIL: Formal action by the Town Council is not
requested. The Betty Ford Alpine Gardens requests feedback from the Town
Council in regards to the level of support that exists among the Council members.
BACKGROUND: The Betty Ford Alpine Garden Educational Center, located near
the Old Schoolhouse, was included in the approved Ford Park Management Plan
Update in May of this year. Zehren Associates, at the request of the Betty Ford
Alpine Garden and the Town, has prepared conceptual drawings and design
sketches illustrating the proposed design of the facility. The Betty Ford Alpine
Garden desires to understand the Town Council reactions to the proposal before
making a formal request to begin proceeding through the Development Plan and
Design Review process.
STAFF RECOMMENDATION: Staff recommends the Council provide reactions
and a "straw poll" of the support of lack of support of the proposal presented for
the Betty Ford Alpine Garden Educational Center.
3. ITEM/TOPIC: Town of Vail Municipal Site Update and Schematic Design
Sign Off. The following information will be presented during the work
session discussion:
-Follow up to old business from the previous hearing on this topic
-Recommended schematic design program
-Next steps for advancing the project forward. (45 minutes)
7/17/2012
PRESENTER(S): George Ruther, Town of Vail and Will Hentschel, OZ
Architecture
ACTION REQUESTED OF COUNCIL: The Vail Town Council is being asked to
approve, approve with modifications or deny the schematic design package for the
new municipal office building.
BACKGROUND: Schematic design approval is a critical step in the project design
process. Acceptance of the schematic design package by the Town Council allows
the architects and design team to begin work on the design development phase of
the project and prepare a development application for submittal to the Town’s
Planning & Environmental Commission and Design Review Board. Additionally,
sign off allows the design team to determine and plan for those aspects of the
project which are driven by square footage calculations and area allocation (i.e.,
parking, egress, occupancy loads, loading and delivery, site coverage ratios, etc.).
STAFF RECOMMENDATION: The Vail Town staff recommends the Town
Council approves the schematic design package. Acceptance of the package
provide the design team with the direction needed to continue to move the project
forward.
If the Town Council is unwilling to approve the schematic design package at this
time, staff recommends the Council provide clear direction on design revisions
needed to obtain said approval.
4.
ITEM/TOPIC: Mountain Travel Market Update (20 min.)
PRESENTER(S): Ralf Garrison, Mountain Travel Research Program
BACKGROUND: Ralf Garrison will give an update on market conditions in the
mountain resort industry to the Town Council and community.
5.
ITEM/TOPIC: Discussion of the sales tax "split" and use of the Real Estate
Transfer Tax (RETT). (20 minutes)
PRESENTER(S): Kathleen Halloran and Judy Camp
ACTION REQUESTED OF COUNCIL: Two actions are requested:
First, staff has provided information in the attached memo as background for your
consideration in providing direction to the to the Town Attorney this evening
regarding a ballot issue to amend the charter provision concerning the sales tax
split between the general fund and the capital projets fund.
Second, staff is asking for Council's feedback on the appropriateness of funding
the projects shown in the attachment with RETT dollars. Projects not considered
eligible for RETT funding will be moved to the Capital Projects Fund for
consideration during the August 21st capital budget discussion.
BACKGROUND: Council requested a discussion on the allowable uses of Real
Estate Transfer Tax (RETT) revenue, in concert with the 2013 Budget
process. Subsequently, a discussion of the history of the sales tax “split” was
requested in connection with a proposed charter amendment. Both topics are
included in the attached memo as they are related in terms of funds available for
and/or dedicated to capital projects.
7/17/2012
STAFF RECOMMENDATION: Staff is not making a specific recommendation but
providing this background information for Council consideration in providing
direction on both the proposed charter amendment to be discussed this evening
and the appropriate budgeting of expenditures fro the Real Estate Transfer Tax
Fund.
6.
ITEM/TOPIC: Ordinance No. 2, Series of 2012 and Resolution No. 2, Series
of 2012. A work session to discuss the proposed Vail Village Townhouse
District. Specifically, the three policy objectives adopted by the Vail Town
Council and any associated negative impacts on development potential.
(30 minutes)
PRESENTER(S): Bill Gibson, Community Development Department
ACTION REQUESTED OF COUNCIL: As this is a work session, the Community
Development Department recommends the Vail Town Council listen to the Staff
presentation, asks questions, and provides direction on how to proceed with the
Town’s applications to establish a new zone district by answering the policy
questions outlined in the staff memorandum.
BACKGROUND: On November 14, 2011, the Planning and Environmental
Commission forwarded a recommendation of approval, with modifications, to the
Vail Town Council for the proposed Ordinance No. 2, Series of 2012, and
Resolution No. 7, Series of 2012, by a vote of 4-1-1 (Rediker opposed and Pratt
recused).
On May 1, 2012, the Vail Town Council approved the first reading of Ordinance
No. 2, Series of 2012, by a vote of 6-0-1 (Foley opposed), with the modifications
that Section 12-6J-9 allows not more than one hundred twenty five square feet of
GRFA for each one hundred square feet of total site area (i.e. 1.25 GRFA ratio).
The Vail Town Council tabled Resolution No. 7, Series of 2012, to correspond to
the second reading of the ordinance.
On May 15, 2012, the Vail Town Council tabled Resolution No. 7, Series of
2012, and the second reading of Ordinance No. 2, Series of 2012, and requested a
work session to discuss the policy objectives and proposed gross residential floor
area (GRFA) ratio of the proposed new zone district.
STAFF RECOMMENDATION: As this is a work session, the Community
Development Department recommends the Vail Town Council listen to the Staff
presentation, asks questions, and provides direction on how to proceed with the
Town’s applications to establish a new zone district by answering the policy
questions outlined in the staff memorandum.
The Community Development Department recommends the Vail Town Council
grants a continuance of Resolution No. 7, Series of 2012, and the second reading
of Ordinance No. 2, Series of 2012, to its August 7, 2012, public hearing.
7. ITEM/TOPIC: A work session to discuss policy direction regarding Chapter
12-22, View Corridors, Vail Town Code. (15 min)
PRESENTER(S): Warren Campbell
ACTION REQUESTED OF COUNCIL: The Vail Town Council is asked to listen to
the presentation and provide feedback and direction with regard to policy
7/17/2012
amendments to Chapter 12-22, View Corridors, Vail Town Code.
BACKGROUND: On August 2, 2011, the Design Review Board denied a request
to implement landscaping changes to the north side of the Covered Bridge at Slifer
Plaza to facilitate the the view of the Gorsuch Clock Tower protected in view
corridor 1.
On September 6, 2011, the Vail Town Council, unanimously upheld the Design
Review Board's denial of the application for landscaping changes on the north side
of the Covered Bridge. Direction was provided to staff to propose amendments
which would address situations when adopted view corridors need to have
landscaping maintenance to preserve the intent of the view corridor.
On February 13, 2012, the Planning and Environmental Commission, did
not forward a recommendation of approval on proposed amendments to Chapter
12-22, View Corridors, Vail Town Code, based upon a split vote (3-3-0). In general
those voting in opposition to the motion cited a desire to preserve mature and
healthy vegetation, stream health, and the element of vegetation within adopted
view corridors.
STAFF RECOMMENDATION: The Community Development Department
recommends that the Vail Town Council instruct staff to propose amendments for
review by the Planning and Environmental Commission that address the concerns
heard at the February 13, 2012 hearing.
8.
ITEM/TOPIC: A proposal for a ten month recycling pilot project in Vail
Village, beginning mid-July, 2012, at the Red Lion Building that will serve
the Big Bear Bistro, Shakedown Street, Rocky Mountain Chocolate Factory,
the Red Lion, Vail Gear and Whiskey Jacks by overcoming several
significant existing barriers to recycling in the Village core. (20 min.)
PRESENTER(S): Kristen Bertuglia
ACTION REQUESTED OF COUNCIL: Staff requests that the Vail Town Council
approve, approve with modifications, or disapprove the reinvestment of recycling
funds saved from the Community Drop off Center through the partnership with
Eagle County for the Vail Village Recycling Pilot Project.
BACKGROUND: Goal: The Town of Vail’s adopted Environmental
Sustainability Strategic Plan holds the Town to a 25% waste diversion goal
by 2019.
At the conclusion of the Town of Vail 2012 Waste and Recycling Assessment
Study results presentation to the Vail Town Council on May 5, 2012, Council
directed staff to develop a Vail Village recycling pilot project at a large-volume
building which does not currently have recycling service to ensure the largest
impact. The objectives of the pilot are to:
1. Determine if it is possible to overcome barriers to commercial recycling
through partnership and Town of Vail support in a voluntary program.
2. Increase recycling volume, divert waste from the Eagle County Landfill and into
the Eagle County Materials Recovery Facility (turning recyclables into a valuable
commodity).
3. Determine if recycling is possible in a key Village core building with creative
strategies, proper infrastructure, and service and training.
7/17/2012
4. Identify any unforeseen or unintended consequences.
5. Establish a culture of sustainability to our community and our guests.
6. Set up a program that is eventually self-sustaining, and the ownership of the
recycling process is transferred to the business owners/building management.
STAFF RECOMMENDATION: Staff recommends that the Vail Town Council
approve the reinvestment of funds to support the Vail Village Recycling Pilot
Project.
9.
ITEM/TOPIC:
Information Update and Attachments:
1) Strategic Work Plan Update;
2) VEAC 071012 Minutes;
3) 2012 Ski Season Sales Tax – report to VEAC 7/10/12;
4) 911-Cell Phone Registration; and
5) April 2012 All Store Same Store Sales Report (15 min.)
10. ITEM/TOPIC: Matters from Mayor and Council (15 min. )
11.
ITEM/TOPIC: Executive Session, pursuant to: 1) C.R.S. §24-6-402(4)(b) -
to receive legal advice on specific legal questions, regarding: Golf Course
Clubhouse redevelopment and pending Open Records requests. (20 min. )
PRESENTER(S): Matt Mire
12.
ITEM/TOPIC: Adjournment (4:55 p.m.)
NOTE: UPCOMING MEETING START TIMES BELOW (ALL ARE
APPROXIMATE DATES AND TIMES AND SUBJECT TO CHANGE)
--------------------
THE NEXT REGULAR VAIL TOWN COUNCIL REGULAR WORK
SESSION WILL BEGIN AT APPROXIMATELY 12:30 P.M. (or TBD),
TUESDAY, AUGUST 7, 2012 IN THE VAIL TOWN COUNCIL CHAMBERS
FUTURE AGENDA ITEMS:
TBD:
2nd Reading Ord 8, Vail Golf Course - Bill Gibson - ES - 30 min.
Ballot Language Charter Changes - M. Mire - ES - 30 min.
Employee Housing Strategic Plan Update - N. Timm - ES - 30 min.
Site Visit - Sundial Plaza - Gregg B. - WS - 30 min. - TBD
Ford Park discussion re: noise - Todd O./Greg Hall - 30 min. - WS - 8/7
Bob McKown recognition of service for 8 yrs on Liquor Board and CSE - ES
- 8/7
Wayfinding - Greg H/Suzanne S. - WS - 30 min. - 8/7 or 8/21
Ford Park Construction Contract Award- Todd O./Greg H. - 30 min. - ES -
8/21
Ever Vail - George - 30 min. - ES - 8/21
Fire Station #2 Bid Award - Greg H. - 15 min - ES - 8/21
VGCC bid award - Greg H - 15 min. - ES - 8/21
Station 2 Review and Bid Award (Main Vail) - Mark Miller - 30 min. - WS -
8/21
Recycling discussion - Kristen B - 30 min. - WS - TBD
Parking Operational Review and Policy Discussion - Greg Hall - WS - 30
min. - TBD Open Space Discussion with Toby Sprunk, Eagle County Open
7/17/2012
Space Director - TBD Housing Fee in Lieu Discussion - TBD
Gore Creek Water Quality Update - Bill Carlson - TBD
Outdoor Display Goods - George Ruther - TBD
Historic District - George Ruther - TBD
Sister City discussion - TBD
Review of Inclusionary Zoning and Housing Strategic Plan - George R - WS
- 60 min. -TBD
Joint Meeting with VRD re: operations of event center - TBD
7/17/2012
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: July 17, 2012
ITEM/TOPIC: DRB/PEC Update
- No DRB update due to July 4, 2012 hearing cancellation.
ATTACHMENTS:
PEC results from July 9, 2012
7/17/2012
Page 1
PLANNING AND ENVIRONMENTAL COMMISSION
July 9, 2012
1:00pm
TOWN COUNCIL CHAMBERS / PUBLIC WELCOME
75 S. Frontage Road - Vail, Colorado, 81657
**Order and times of agenda items are subject to change**
MEMBERS PRESENT MEMBERS ABSENT
Bill Pierce Pam Hopkins
Henry Pratt
John Rediker
Susan Bird
Michael Kurz
Luke Cartin
60 minutes
1. A request for a recommendation to the Vail Town Council for a prescribed regulations
amendment, pursuant to 12-3-7, Amendment, Vail Town Code, to allow for amendments to Title
12, Zoning Regulations, to amend the development review process, and setting forth details in
regard thereto. (PEC120010)
Applicant: Town of Vail
Planner: Rachel Dimond
ACTION: Tabled to July 23, 2012 hearing
MOTION: Kurz SECOND: Cartin VOTE: 6-0-0
Rachel Dimond made a presentation per the Staff memorandum.
Rachel Dimond described the determination of similar use review process and gave the
Cordillera Club and Four Seasons Club as recent examples of this process.
Commissioner Rediker asked if the 30 day time limits are achievable by Staff and PEC.
Rachel Dimond responded that they are achievable.
Jim Lamont requested that staff clarify the existing Town Code regulations as an addendum to
the staff memorandum. He identified concern from adjacent property owners about
neighborhood compatibility. The Cordillera Club is an example of a use which appears to be
compatible with the Commercial Core 1 District, but now requires additional parking enforcement
and regulations due to valet and bus/drop-off services, even though there are no parking
requirements in the village. He said compatibility with adjacent zoning and land uses should also
be considered.
Commissioner Cartin asked if neighbors are currently notified.
Rachel replied that neighbors are not notified under current determination of similar use
requirements.
Commissioner Cartin and Jim Lamont recommended that notice be provided. Lamont noted that
use interpretations are similar to zoning applications.
1 - 1 - 1
7/17/2012
Page 2
Commissioner Pratt asked Jim Lamont how changing review from TC to PEC changes the
review criteria.
Jim Lamont answered that the PEC has the authority to recommend additional studies being
required. He believes a challenged or split PEC vote should be heard by the Town Council.
Commissioner Rediker noted that the Town Council can call-up PEC decisions and asked if an
appeal process would protect concerned neighbors. He noted that the Council, not the PEC, is
elected to take the political heat over controversial issues. An example is the recent 18th green
debate. Commissioner Rediker asked how the call-up process works.
Rachel Dimond clarified the call-up/appeal process of PEC decisions.
Commissioner Pierce noted that Town Council review doesn’t streamline the process, but the
call-up process is always available.
Jim Lamont recommended stronger and more succinct review criteria to keep the discussion at
the PEC level.
Commissioner Pratt asked about time review length associated with a Town Council review
versus a Town Council call-up/appeal.
Rachel Dimond explained the difference in review time.
Jim Lamont asked if an interpretation changes the code.
Rachel Dimond answered no.
Commissioner Pierce clarified that approval of the Cordillera Club did not include drop-off for
guest in the Village instead of at the parking structure. It’s a Police Department enforcement
issue.
Commissioner Cartin said the staff recommendation clarifies the process and creates known
timelines.
Jim Lamont agrees with Commissioner Pierce’s comments, but his primary concern is that the
PEC should review parking, noise, etc. and other criteria in their review.
Commissioner Pratt agrees that the proposal streamlines the process since formal timelines and
criteria will now be established.
Commissioner Kurz recommended that any change in use should identify its impacts to traffic
and parking, including town-wide impacts.
Jim Lamont agreed and asked the rhetorical question of when traffic studies should be required.
Commissioner Pierce noted that the PEC is currently reviewing only one small piece of the
development review process. He asked if we should step back, see a larger overview, and
question whether the town’s needs 28 plus zone districts. He asked if combining districts should
be considered instead of reviewing each process in each district.
1 - 1 - 2
7/17/2012
Page 3
Commissioner Kurz noted the two parts of process and procedure and the second part is re-
evaluating the districts separately. He noted that unintended consequences happen with every
change and combining districts could create loopholes.
Rachel Dimond noted that combining zoning districts have not been considered at this time, but
Staff can provide a larger overview of the regulations and processes.
Commissioner Pierce identified that in reviewing this one section procedures could be changed
in additional section.
Commissioner Bird agreed with Pierce and recommended streamlines that allow staff to review
more important issues than every house repaint.
Rachel Dimond discussed exterior alteration applications as outlined in the staff memorandum.
She further described the pros and cons associated with the different definitions and different
processes in the different zone districts.
Commissioner Cartin asked about a previous application to add a deck that affected the roof line
in Vail Village. He asked if this would be reviewed by the PEC in the future.
Commissioner Rediker noted that alteration of a roof line without notification to neighbors is a
concern. He noted that DRB or PEC should have the ability to call-up Staff decision on such an
application. He asked if a summary of Staff approvals should be provided to the PEC.
Commissioner Kurz asked if the PEC already reviews applicable Staff approvals.
Rachel Dimond noted the PEC reviews Staff approval actions such as amendments to
conditional use permits. She noted that any Staff action can be appealed.
Jim Lamont examined why the town applied the process it did in the past and where it is still
applicable. He believes the exterior alteration regulations pre-dated Design Review Board
design guidelines. Now the Town has detailed design guidelines for the various zone districts,
but coverage is spotting and inconsistent. He would like to see a map of which physical areas
have adopted design guidelines. He commented on public discussions about historic district
proposals for older neighborhoods in the village. He noted that Lionshead has stringent design
guidelines, but there isn’t agreement on what happens inside buildings. He noted that at the
time exterior alterations were adopted were intended to also address conversion of dwellings to
commercial units and rental units to condominiums. He recommended separating use
applications from design/aesthetic applications associated with exterior alterations. He noted
that the title itself is confusing since these applications address use and the interior of buildings.
Commissioner Pratt noted that in Lionshead and CC1, applications affecting roofs should be
reviewed by PEC. However, if the application doesn’t affect bulk and mass, common sense
should apply and these applications should only be reviewed by the DRB.
Commissioners Pierce and Bird agreed with Commissioner Pratt.
Commissioner Rediker asked why interior changes were included in the exterior alteration
application definition.
Rachel Dimond recounted Lamont’s recollection of the process. She noted that Staff
recommends changing the name of the review process to more clearly describe the type of
activity being reviewed.
1 - 1 - 3
7/17/2012
Page 4
Commissioner Rediker asked about the current definitions and regulations for outdoor dinning
decks.
Rachel Dimond described the current regulations.
Jim Lamont noted that historically an unenclosed dinning deck have been viewed differently
between enclosed versus unenclosed since some of the nuisances are contained. He
recommended a checklist to determine the degree of impact and then the review process.
Commissioner Rediker asked how dining decks are reviewed.
Bill Gibson clarified how today an outdoor patio is a conditional use and an outdoor dinning area
is an accessory use in CC1.
Commissioner Bird asked how indoor dining with opening walls is defined.
Jim Lamont noted that nuisances can be enclosed with some areas and can not with others, and
those of the dinning areas of greater concern. He also noted that unclear regulations such as
real estate offices on the first floor outside the CC1 district repeatedly come up.
Rachel Dimond discussed design review applications associated with development plans in
specific zone districts as outlined in the Staff memorandum.
Commissioner Kurz supported the recommended change, but noted concern about amended the
review process for site walls.
Jim Lamont agreed with Commissioner Kurz and noted his concerns about items C
(landscaping) and D (driveways, grading, site walls, accessory structures or recreational
facilities, etc.).
Commissioner Rediker agreed that these items would be the most controversial between
neighbors. He noted that many alterations appear on the DRB’s agenda, but appear to be
reviewed administratively today.
Rachel Dimond noted that today some items allowed to be administratively reviewed are still
reviewed by the DRB at Staff’s discretion. She noted the need for clear process expectations for
applicants.
Commissioner Rediker asked for further clarification about which applications are currently Staff
reviewed.
Rachel Dimond clarified Staff approvals.
Commissioner Rediker asked how Staff determines which projects will be controversial and will
need DRB review.
Commissioner Pratt noted that many Staff approvals are for residential projects and do not
include multiple-family and commercial projects. He noted that other communities require notice
to adjacent property owners. He recommended DRB applicants must notify their neighbors. He
noted that historic concerns have been that the DRB process isn’t very transparent and
neighbors only learn of proposals after approval has been issued.
1 - 1 - 4
7/17/2012
Page 5
Rachel Dimond identified the desire for a streamlined process and shorter timeframes for
applicants. Design review staff approvals are also associated with projects that comply with the
Town’s design guidelines.
Commissioner Rediker identified the added time and financial costs also associated with
neighbor notification.
Rachel Dimond commented that joint property owner approval is required for all DRB and PEC
applications. Staff does not recommend changing this requirement.
Jim Lamont commented that the Town is off track in not requiring neighbor notice of DRB items.
He believes there must be some form of public notice to adjacent owners. He also noted
concern that public notice is only sent to HOA property managers and the information is not
always disseminated to the owners. He noted that the governmental process can no longer be
trusted. He noted that the DRB is an extension of the original Town of Vail covenants. He
asked, if the process of notification is too cumbersome, then why have any design review
process at all.
Rachel Dimond discussed design review applications that are compliant with the design
guidelines for specific zone districts as outlined in the Staff memorandum. She noted that the
design review process and building permit process for certain applications types have been
combined, such as over-the-counter roofing applications. She identified the pros and cons,
including public comment and concern about the length of the Town’s review process.
Commissioner Bird asked if applications could be processed online.
Rachel Dimond described the Town’s new e-plan review process. She clarified how combining
the design review and building permit review into one action streamlines the process.
Commissioner Pierce noted concern about same-for-same replacements where one owner
installs a different brand of window than other owners in the same building. He is concerned
about building decks on common or shared property without joint property owner approval. He
believes the joint owner approval is a good safety measure for good design.
Jim Lamont noted that even with joint sign off, owners are not fully protected. He gave an
example of an un-named multiple family building with multiple brands of windows and window
styling which have degraded the design quality of the building. There are inconsistencies with
the enforcement and administration, and he is disenchanted with the process.
Commissioner Rediker asked for clarification about what constitutes a change to an approved
plans application.
Rachel Dimond clarified.
Commissioner Kurz commented on the Hilton Head article and the “make it work” attitude
described in the article have value. He noted that Staff should be an advocate for a project to a
degree, take ownership of projects and assist applicants through the process. He also
encouraged putting the process online.
Rachel Dimond described how Staff is considering the advocate/single point-of-contact approach
described in the article.
1 - 1 - 5
7/17/2012
Page 6
Commissioner Kurz identified the challenges associated with the limited span of control, plus
numerous Town departments and personnel.
Commissioner Cartin recommend a joint work session with the DRB to discuss the development
review process. He recommended notification be addressed in the villages and mixed use
districts only. He asked about PEC’s role in projects that are ultimately decided by the Town
Council. If the Town of Vail is the applicant, why involve the PEC and DRB at all.
Commissioner Pratt and Commissioner Kurz noted that the current process provides needed
checks and balances.
Commissioner Rediker recommended involving the DRB soon in these deliberations.
2. A request for a recommendation to the Vail Town Council, pursuant to Section 12-3-7,
Amendment, Vail Town Code, for prescribed regulations amendments to Title 12, Zoning
Regulations, and Title 14, Development Standards, Vail Town Code, to require restoration of
watercourses and riparian areas, and setting forth details in regard thereto. (PEC120011)
Applicant: Town of Vail
Planner: Rachel Dimond
ACTION: Table to July 23, 2012 hearing
MOTION: Kurz SECOND: Cartin VOTE: 6-0-0
3. Approval of June 28, 2012 minutes
ACTION: Approved
MOTION: Kurz SECOND: Cartin VOTE: 6-0-0
4. Information Update
5. Adjournment
ACTION: Meeting adjourned
MOTION: Kurz SECOND: Cartin VOTE: 6-0-0
The applications and information about the proposals are available for public inspection during regular
office hours at the Town of Vail Community Development Department, 75 South Frontage Road. The
public is invited to attend the project orientation and the site visits that precede the public hearing in the
Town of Vail Community Development Department. Please call (970) 479-2138 for additional
information.
Sign language interpretation is available upon request with 24-hour notification. Please call (970)
479-2356, Telephone for the Hearing Impaired, for information.
Community Development Department
Published July 6, 2012, in the Vail Daily.
1 - 1 - 6
7/17/2012
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: July 17, 2012
ITEM/TOPIC: Betty Ford Alpine Garden Educational Center Presentation: Nicola Ripley and
Pedro Campos will present conceptual drawings for the proposed Betty Ford Alpine Gardens
Educational Center to be located near the Old Schoolhouse on the lower Bench of Ford Park.
PRESENTER(S): Nicola Ripley, Executive Director Betty Ford Alpine Gardens and Pedro
Campos, Zehren and Associates
ACTION REQUESTED OF COUNCIL: Formal action by the Town Council is not requested.
The Betty Ford Alpine Gardens requests feedback from the Town Council in regards to the
level of support that exists among the Council members.
BACKGROUND: The Betty Ford Alpine Garden Educational Center, located near the Old
Schoolhouse, was included in the approved Ford Park Management Plan Update in May of
this year. Zehren Associates, at the request of the Betty Ford Alpine Garden and the Town,
has prepared conceptual drawings and design sketches illustrating the proposed design of the
facility. The Betty Ford Alpine Garden desires to understand the Town Council reactions to
the proposal before making a formal request to begin proceeding through the Development
Plan and Design Review process.
STAFF RECOMMENDATION: Staff recommends the Council provide reactions and a "straw
poll" of the support of lack of support of the proposal presented for the Betty Ford Alpine
Garden Educational Center.
ATTACHMENTS:
Betty Ford Alpine Garden Cover Memorandum
Educational Center Concept
7/17/2012
ZEHREN
AND ASSOCIATES
ARCHITECTURE x PLANNING x INTERIORS
P.O. BOX 1976, Avon, CO 81620 x 970.949.0257 x www.zehren.com
July 11, 2012
Vail Town Council
Attn: Stan Zemler / Todd Oppenheimer
75 South Frontage Road
Vail, CO 81657
Phone: 970-479-2161
Email: SZemler@vailgov.com / TOppenheimer@vailgov.com
RE: Betty Ford Alpine Gardens – Alpine Education Center work session and introduction
Dear Vail Town Council:
On behalf of the Betty Ford Alpine Gardens (BFAG) thank you for the opportunity to conduct a
work session at your July 17, 2012 meeting for the purposes of the Alpine Education Center project
introduction Please accept this cover letter in association with the concept design drawings being
submitted concurrently for the work session.
The goals of the work session are: 1) to introduce the Town Council to the concept plans and
vision for the building and associated site; 2) to understand the Town Council’s initial reactions
and major concerns based on the current preliminary design direction; and 3) gauge the level of
political support for the project to inform potential future and subsequent steps in the design and
development application process.
Background
Earlier in 2012 the Ford Park Management Plan was amended in association with several
improvements that are being planned for Ford Park in the near future (2012 through 2014). As
part of the process, the Ford Park Management Plan was amended to include a ‘placeholder’ for a
new BFAG building on the lower bench of Ford Park, in close proximity to the main entrance and
grounds of the BFAG, immediately west of the existing ‘school house’ and Children’s Garden, and
above the Gore Creek floodplain and preservation zone.
The new building is intended to provide a permanent year round supporting indoor space for the
Garden to serve primarily as an interpretive educational visitor’s center for visitors, residents, and
secondarily as office space for the BFAG administrative and operations staff. In association with
the new building the site to the west and south of Betty Ford Way and extending to the Manor Vail
Bridge is being proposed as an enhanced landscape and informal garden area that will reclaim
under-utilized and un-maintained park land and open space, restore riparian vegetation and stream
banks, and allow better access and public enjoyment of Gore Creek.
Zehren and Associates has been retained by the Town of Vail on behalf of the BFAG to prepare
preliminary conceptual design plans for the overall project consistent with the management plan
vision for the BFAG new facility, and in context with the existing Ford Park setting other potential
improvements that have been identified for Ford Park in the future.
2 - 1 - 1
7/17/2012
ZEHREN
AND ASSOCIATES
ARCHITECTURE x PLANNING x INTERIORS
P.O. BOX 1976, Avon, CO 81620 x 970.949.0257 x www.zehren.com
Purpose
Almost 25 years old, Betty Ford Alpine Gardens has become one of the nation’s leading botanical
gardens, the recipient of many awards including the top garden award from Horticulture Magazine
in 2009 and the national alpine collection by North American Plant Collections Consortium in
2011. A permanent ‘home’ has been a dream for the organization for twenty years. In context
with broader improvements being contemplated in Ford Park and through-out the Town of Vail it is
the appropriate time to consider the merits of and plan for the facility.
In this light, the Betty Ford Alpine Gardens Alpine Education Center is intended to be a multi-
purpose facility year round facility on the lower bench of Ford Park. The Center is intended to
house administrative office space, a year round glass house and a flexible multi-purpose
interpretive display space. The Center would enable the BFAG to provide permanent interpretive
displays for visitors, house the Rocky Mountain’s only mountain herbarium, and provide space for
garden and community classes and lectures, garden club meetings, children’s activities, board
meetings. The facility would also become home to the Garden’s extensive horticultural library,
alpine plant research facility, and allow public access to the Garden’s plant database, along with
temporary education exhibits and year-round colorful alpine displays.
This facility would also give the BFAG and the Town of Vail the chance to have year round
programming in the Gardens themselves, with Christmas activities, possible light displays, bird
watching tours and snowshoeing in the winter months.
Design Philosophy
The Alpine Education Center has been a collaborative process with professional design team
members, Town of Vail staff, and a team of the Gardens’ staff and board members. The proposed
design centers on strong connections and careful placement within the surrounding natural
environment of Gore Creek and existing Ford Park setting and park elements. There are deliberate
design gestures to keep the building at a small and intimate scale appropriate for the site and park
context while being sensitive and respectful of other uses and user groups of the park. These
design gestures include delicate site design with preservation of existing mature trees, framing and
screening of sensitive views, response to solar aspect, and use of appropriate materials and forms.
The design intent is to meet the needs of the BFAG while celebrating and enhancing Gore Creek
for all users of Ford Park.
To this end, the new building would also encompass a partially covered outdoor patio oriented to
Gore Creek to complement and expand on the interior interpretive space. As much as possible the
building would exemplify best practices in energy efficiency and design, and serve as a model of
the Town of Vail’s commitment to sustainability and improving the quality of the built
environment.
2 - 1 - 2
7/17/2012
ZEHREN
AND ASSOCIATES
ARCHITECTURE x PLANNING x INTERIORS
P.O. BOX 1976, Avon, CO 81620 x 970.949.0257 x www.zehren.com
Building Program Outline
x Administrative desk and reception area.
x Multi-purpose flexible function space that can be divided into two or three smaller spaces.
x Alpine glass house for year-round horticultural displays with small work station.
x Exterior patio with chairs and tables that can be used for outdoor education in summer or
extending interior facility.
x 2 public bathrooms, one male one female.
x Internal heated storage.
x Director’s office with sufficient room for committee meetings.
x Second private office.
x Open space for three flexible office terminals (interns, visiting fellows, researchers, etc.)
x Basic kitchen facility, sink, coffee station, refrigerator, microwave.
Total building footprint area – approximately 2,000 sf.
Outdoor decks – approximately 1400 sf (upper and lower decks).
Total gross floor area – approximately 2700 sf (stacked main level / lower levels).
Split level building – one level facing north to Ford Park Commons and Betty Ford Way, two
levels facing south to Gore Creek and riparian environment.
*please refer to the attached drawings for additional information including floor plans, site plan and
breakdown of exterior and internal spaces associated with the facility.
Highlights of key spaces
Multi-purpose flexible function space
This flexible space can provide a number of functions. It will serve as an interpretive center with
permanent and changing education displays using all the wall space. It can be converted into a class
room set up with either separate tables or a large central table for board meeting. To create a more
intimate space the room can easily be divided in half. This flexible space will be supported by an
audio-visual system and chair and table storage. Natural finishes will be used wherever possible.
One end of the room will house the horticultural library that has been built up over the years with a
comfortable chair and table for research. Adjacent will be the first ever herbarium devoted to the
mountain plants of the Rocky Mountains. This will enable the public to browse specimens of
mountain wildflowers for pleasure or research in a joint project with the USFS. The space will
also make a charming place for donor recognition events and small cocktail parties. The room can
be cleared to make way for temporary travelling exhibits.
2 - 1 - 3
7/17/2012
ZEHREN
AND ASSOCIATES
ARCHITECTURE x PLANNING x INTERIORS
P.O. BOX 1976, Avon, CO 81620 x 970.949.0257 x www.zehren.com
Alpine House
This inviting alpine house will provide year-round displays of alpine plants in plunge beds of sand
and gravel. Venting will ensure that the glass roof can be adequately vented to prevent moisture
build-up and overheating. A heating system will ensure that the space is comfortable for year-
round public visitation. This cool greenhouse will be supported by a small work station or potting
bench with access to water.
Conclusion
The BFAG has a strong belief and conviction for the need of the proposed Alpine Education
Center. The Gardens need a permanent home in the park. The organization has waited 25 years
and in that time proven to be an incredible locally based unique organization with more awards
than gardens twice the size, and repeatedly one of the biggest visitor draws in Vail, with national
and international acclaim and reputation.
The BFAG is ready to increase the professionalism and capacity of the organization through this
center. No other gardens of the same or comparable stature functions without an on-site center of
operations similar to the proposed facility. The BFAG has the ability to build this facility in the
near future. The organization finances are in balance and the BFAG will not proceed until capital
and operating funds are fully raised and have been proven to be sustainable in the long run.
It is also the strong feeling of the BFAG that the Town of Vail needs this center as it supports the
Town’s mission to provide world class educational, environmental and cultural activities. The
facility has the potential to help increase revenue to the Town of Vail indirectly by growing
visitation to the Town, as well as through special programs. The facility has the potential to
support year-round activities in Ford Park for non-skiers, snowshoeing, ice sculptures, Christmas
and holiday light displays, and year round alpine house, a herbarium, library, and travelling
exhibits. There are numerous exciting and open ended possibilities that would be created with the
creation of this new facility.
The vision ultimately is to improve the visitor experience in Ford Park including providing shelter
and less weather dependent day-time activities. The proposed Alpine Education Center would be
a huge asset to Ford Park, built into the slope above the creek nestled behind the schoolhouse
between the trees. It would be a modest but exemplary structure built as a model of environmental
sustainability that will complement the Ford Park setting and become an important cultural anchor
and regional destination.
For these reasons the BFAG hopes the Vail Town Council will consider the proposed Alpine
Education Center in the lower bench of Ford and for the benefit of the entire community into the
future. Thanks in advance for your time.
Best regards,
Pedro Campos, Landscape Architect / Land Planner
2 - 1 - 4
7/17/2012
ARCHITECTUREPLANNINGINTERIORSLANDSCAPE ARCHITECTURE
AND ASSOCIATES, INC.
.(970) 949-0257 F.(970)949-1080
www.zehren.comPO Box 1976,Avon, Colorado
Z E H R E N
B F A G F A M I L Y E D U C A T I O N C E N
T E R
FORD PARK OVERALL CONTEXT SKETCH
July 17, 2012
2 - 2 - 1
7/17/2012
ARCHITECTUREPLANNINGINTERIORSLANDSCAPE ARCHITECTURE
AND ASSOCIATES, INC.
.(970) 949-0257 F.(970)949-1080
www.zehren.comPO Box 1976,Avon, Colorado
Z E H R E N
B F A G F A M I L Y E D U C A T I O N C E N
T E R
LOWER BENCH OVERALL SITE PLAN
July 17, 2012
SCALE: 1” = 30’-0”
Gerald R;Gerald R;
Ford AmphitheaterFord Amphitheater
Ford Park Ford Park
‘Commons’‘Commons’
Ford Family Ford Family
TributeTribute
BFAG BFAG
Education Education
CenterCenter
Gore Creek Gore Creek
Gore Creek Gore Creek
Betty FordBetty Ford
Alpine GardensAlpine Gardens
(BFAG) (BFAG)
Lawn Lawn
Covered Covered
BridgeBridge
Covered Covered
BridgeBridge
Informal Informal
GardensGardens
Creek Creek
Path Path
SocialSocial
CourtyardCourtyard
EntryEntry
Betty FordBetty Ford
WayWay
ArtArt
Children’sChildren’s
GardenGarden
Box Box
OfficeOffice
East East
Betty FordBetty Ford
WayWay
2 - 2 - 2
7/17/2012
ARCHITECTUREPLANNINGINTERIORSLANDSCAPE ARCHITECTURE
AND ASSOCIATES, INC.
.(970) 949-0257 F.(970)949-1080
www.zehren.comPO Box 1976,Avon, Colorado
Z E H R E N
B F A G F A M I L Y E D U C A T I O N C E N
T E R
July 17, 2012
connecƟ on to site: living roofs and low building forms
outdoor educaƟ onal opportuniƟ es:
connecƟ on to site and
amphitheater seaƟ ng
site context: wildfl owers,
gardens, and recall to nature
dynamic roof forms:
massing, transparency,
and views
interpreƟ ve centers: “the dimensions of design”
(from InterpreƟ ve Centers by Gross/ Zimmerman)
2 - 2 - 3
7/17/2012
ARCHITECTUREPLANNINGINTERIORSLANDSCAPE ARCHITECTURE
AND ASSOCIATES, INC.
.(970) 949-0257 F.(970)949-1080
www.zehren.comPO Box 1976,Avon, Colorado
Z E H R E N
B F A G F A M I L Y E D U C A T I O N C E N
T E R
overall site panoramic -- “upper ledge”
site cross-secƟ onsite cross-secƟ on“lower ledge” porƟ on of site
back-to-nature trail and kid’s acƟ viƟ esgore creek and covered bridge“lower ledge” porƟ on of site
exisƟ ng portal
SITE CONTEXT & PHOTOGRAPHS
July 17, 2012
2 - 2 - 4
7/17/2012
ARCHITECTUREPLANNINGINTERIORSLANDSCAPE ARCHITECTURE
AND ASSOCIATES, INC.
.(970) 949-0257 F.(970)949-1080
www.zehren.comPO Box 1976,Avon, Colorado
Z E H R E N
B F A G F A M I L Y E D U C A T I O N C E N
T E R
CONCEPTUAL SITE PLAN
July 17, 2012
SCALE: 1” = 20’-0”
family educaƟ on
center the school
house
childrens’ garden
outdoor decks
w/ views to gore
creek
moroles
sculpture b e t t
y f o r d
w a y
the “treehouse”
stair
connecƟ on
g o r e c r e e k
alpine garden
bridge
bridge
enhanced woodland
riparian preserve
display garden
terrace gardens
temp art
perm art
temp art
ford tribute
bldg
picnic shelter
accessible route
benches
riverside picnic
areas
rock garden
ford park
“commons”
esrey plaza
pervious informal
trail system
stairs
creek’s edge
100 year fl ood
exisƟ ng
mature trees
2 - 2 - 5
7/17/2012
ARCHITECTUREPLANNINGINTERIORSLANDSCAPE ARCHITECTURE
AND ASSOCIATES, INC.
.(970) 949-0257 F.(970)949-1080
www.zehren.comPO Box 1976,Avon, Colorado
Z E H R E N
B F A G F A M I L Y E D U C A T I O N C E N
T E R
SCALE: 1” = 10’-0”
family educaƟ on
center
(main level)
display/
mulƟ -purpose
+8195.5
the school
house
childrens’ garden
“gardener’s
shed:
(restrooms
and elevator)
the “treehouse”
main stair
outdoor decks
w/ views to gore
creek
amphitheater
seaƟ ng
upper terrace
(covered)
“garden
entry”
b e t t y f o r d w a y
“alpine house”
below
“gardener’s shed”:
stone walls, living roof,
simple shed roof formdisplay spaces:
“fl ower petal” roof forms w/
skylights keep snow oī alpine
house below..spaces can be
subdivided
walkway and “treehouse”:
experience the tree canopy and
down-river views to gore creek
entry
92
90
88
86
84
+8195.2
CONCEPTUAL FLOOR PLANS
July 17, 2012
family educaƟ on
center
(lower level)
m
w
the “treehouse”
main stair
outdoor
decks
“alpine house”
+8184.5
kitch
stor
oĸ ce
oĸ ce oĸ ce
(dir)
stor
2 - 2 - 6
7/17/2012
ARCHITECTUREPLANNINGINTERIORSLANDSCAPE ARCHITECTURE
AND ASSOCIATES, INC.
.(970) 949-0257 F.(970)949-1080
www.zehren.comPO Box 1976,Avon, Colorado
Z E H R E N
B F A G F A M I L Y E D U C A T I O N C E N
T E R
CONCEPTUAL ELEVATION, SECTION,
AND BUILDING PROGRAM
July 17, 2012
BETTYFORDALPINEGARDENS
FAMILYEDUCATIONCENTER
ConceptualBuildingProgram
June11,2012
RoomWidthDepthRoom
Name(ft)(ft)AreaComments
CONCEPTUALMAINLEVELFLOORPLAN
Entry/Reception10.0x10.0=100.0sffrontdesk,airlock
MultiͲPurpose/Displays36.5x22.0=803.0sf areacanbesubdividedintotwoseparaterooms
Womens'Restroom8.05.0=40.0sf within"gardener'sshed"
Mens'Restroom5.0x8.0=40.0sfwithin"gardener'sshed"
Elevator8.0x8.0=64.0sfrequiredforaccessiblityͲwithin"gardener'sshed"
Stair15.5x5.0=77.5sf glassͲenclosed,viewsdownriver
NETSUBTOTAL:1,125sf(netsquarefootage)
NETTOGROSS
MULTIPLIER(10%):112sf(forexteriorandinteriorwalls,circulation,etc.)
GROSSSUBTOTAL:1,237sf
CONCEPTUALLOWERLEVELFLOORPLAN
Stair15.5x5.0=77.5sf glassͲenclosed,viewsdownͲcreek
AlpineHouse/"GlassHouse"39.5x14.5=572.8sf allͲglassenclosure,ventableroof
Kitchenette12.0x7.5=90.0sfbelowrestroom
Storage12.0x4.5=54.0sf belowrestroom
AdministrativeOfficesͲDirector11.5x17.5=201.3sf highwindowstoalpinehousefordaylight
AdministrativeOfficesͲ2ndOffice11.0x15.5=170.5sfhighwindowstoalpinehousefordaylight
AdministrativeOfficesͲOpenCubicles10.0x23.0=230.0sfhighwindowstoalpinehousefordaylight
NETSUBTOTAL:1,396sf(netsquarefootage)
NETTOGROSS
MULTIPLIER(10%):140sf(forexteriorandinteriorwalls,circulation,etc.)
GROSSSUBTOTAL:1,536sf
TOTALFLOORAREA:2,773sf C O N C E P T S E C T I O N
family educaƟ on
center
gore creek
below
display/
mulƟ -purpose
“garden
entry”
“alpine house”admin
ventable roof
exposed wood
structure
clerestory windows
C O N C E P T E L E V A T I O N
copper
shingle roof
exposed wood
structure
exposed wood
structure
exisƟ ng
spruce tree
stone
columns
full glass at
south elevaƟ on
skylights above
display space
planted roof at
fl at canopy
“gardener’s shed”
with planted roof
(beyond)
stairs to “alpine
house” below
(beyond)
2 - 2 - 7
7/17/2012
ARCHITECTUREPLANNINGINTERIORSLANDSCAPE ARCHITECTURE
AND ASSOCIATES, INC.
.(970) 949-0257 F.(970)949-1080
www.zehren.comPO Box 1976,Avon, Colorado
Z E H R E N
B F A G F A M I L Y E D U C A T I O N C E N
T E R
SKETCH-UP MODEL VIEWS
July 17, 2012
V I E W F R O M N O R T H W E S TV I E W F R O M N O R T H E A S T
V I E W F R O M S O U T H W E S TV I E W F R O M S O U T H E A S T
2 - 2 - 8
7/17/2012
ARCHITECTUREPLANNINGINTERIORSLANDSCAPE ARCHITECTURE
AND ASSOCIATES, INC.
.(970) 949-0257 F.(970)949-1080
www.zehren.comPO Box 1976,Avon, Colorado
Z E H R E N
B F A G F A M I L Y E D U C A T I O N C E N
T E R
BIRD’S EYE VIEW PERSPECTIVE
July 17, 2012
2 - 2 - 9
7/17/2012
ARCHITECTUREPLANNINGINTERIORSLANDSCAPE ARCHITECTURE
AND ASSOCIATES, INC.
.(970) 949-0257 F.(970)949-1080
www.zehren.comPO Box 1976,Avon, Colorado
Z E H R E N
B F A G F A M I L Y E D U C A T I O N C E N
T E R
EYE LEVEL PERSPECTIVE SKETCH
July 17, 2012
2 - 2 - 10
7/17/2012
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: July 17, 2012
ITEM/TOPIC: Town of Vail Municipal Site Update and Schematic Design Sign Off. The
following information will be presented during the work session discussion:
-Follow up to old business from the previous hearing on this topic
-Recommended schematic design program
-Next steps for advancing the project forward.
PRESENTER(S): George Ruther, Town of Vail and Will Hentschel, OZ Architecture
ACTION REQUESTED OF COUNCIL: The Vail Town Council is being asked to approve,
approve with modifications or deny the schematic design package for the new municipal office
building.
BACKGROUND: Schematic design approval is a critical step in the project design
process. Acceptance of the schematic design package by the Town Council allows the
architects and design team to begin work on the design development phase of the project and
prepare a development application for submittal to the Town’s Planning & Environmental
Commission and Design Review Board. Additionally, sign off allows the design team to
determine and plan for those aspects of the project which are driven by square footage
calculations and area allocation (i.e., parking, egress, occupancy loads, loading and delivery,
site coverage ratios, etc.).
STAFF RECOMMENDATION: The Vail Town staff recommends the Town Council approves
the schematic design package. Acceptance of the package provide the design team with the
direction needed to continue to move the project forward.
If the Town Council is unwilling to approve the schematic design package at this time, staff
recommends the Council provide clear direction on design revisions needed to obtain said
approval.
ATTACHMENTS:
Memo
Powerpoint
Approval Letter
7/17/2012
TO: Vail Town Council
FROM: George Ruther, Director of Community Development
Stan Zemler, Town Manager
DATE: July 17, 2012
SUBJECT: Municipal Site Redevelopment Project – Schematic Design Sign Off
I. PURPOSE
The purpose of this meeting is to present information on the municipal site
redevelopment project and request schematic design sign off from the Vail Town
Council. Information to be presented includes:
• Follow up to old business from the previous hearing on June 19, 2012,
• Recommended ToV schematic design program, and
• Series of next steps for advancing the project forward.
The municipal site redevelopment project is a partnership between the Town of Vail
(ToV), the Vail Valley Medical Center (VVMC), the Steadman Clinic (SC), the
Steadman-Philippon Research Institute (SPRI) and Howard Head Sports Medicine (HH)
to construct a new municipal office building and a new medical office building on the
Town’s municipal office site in an effort to sustain and grow Vail’s year-round economy.
II. TOWN OF VAIL SCHEMATIC DESIGN PROGRAM
Town staff has been working with OZ Architecture to complete a schematic design
program for the new municipal office building. To date, internal interviews have been
conducted with key town staff members, the town’s needs have been identified and
draft studies have been completed to fully understand the projected program needs of
the Town. The current design advances the project goals adopted by the Vail Town
Council and is in keeping with the agreed upon design concepts. Several iterations of
schematic design have lead to the current proposal.
A summary of the office space square footage requirements is as follows:
• Total office staff 50-60 employees
• Total departmental office square footage 11,003 sq. ft.
• Common areas (ie, restrooms, circulation, meeting spaces, public spaces,
council chambers, copy rooms, etc.) 12,924 sq. ft.
• Total gross square footage of new office building 22,525 sq. ft.
• Total gross square footage of new office building & renovated space 24,700 sq.
ft.
3 - 1 - 1
7/17/2012
2
The design program includes the following:
• Two-story tall building atop a one-story tall parking level podium (three stories
total) or approximately 50 feet in height.
• ToV to include +/- 18,500 net square feet.
• Vehicle parking provided in a below grade structure (60 – 70 spaces).
• 12-13 on-grade, customer-convenient parking spaces
• One berth in a shared loading and delivery facility
• Uses include administration, community development, finance, human resources,
information technology, municipal court, police, town council chambers and
community meeting space.
• Town Council Chambers designed to accommodate 125 occupants.
• A partial open work space design concept designed to improve efficiencies,
reduce cost and increase customer service.
• Uses have been arranged making the third floor the “town hall” portion of the
building and the first and second floors the “municipal business” portion of the
building.
• Police department addition to remain. Existing addition to be integrated into the
overall design. A critical connection between the new building and existing
building is required.
• A useable square footage (USF) of 183 square feet per employee for the new
and remodeled portions of the municipal office building. (per GSA USF = 190 sq.
ft./emp) For the purpose of calculating useable square footage, USF is all areas
of a department except for common storage and shared work/printer rooms.
What is schematic design and why is a sign off needed to move the project forward?
Schematic design is the first phase in design process of a project where the architect
prepares schematic plans giving a general view of the key components and the scale of
the project after detailed discussions with the client/owner. A set of schematic design
floor plans, or approximately 20% of the design, should clearly indicate the
improvements anticipated for the project so that clear direction for future phases can be
determined. The objective of the schematic design process is to define the general
scope, scale, functional relationships, traffic flow, and interior circulation for the project.
Upon acceptance of the schematic design package, the client/owner is approving the
conceptual direction for further development in subsequent phases. Approval of the
schematic design package is not the final opportunity to provide input on the design of
project.
Schematic design sign off includes:
• Building square footage and area allocations
• Bulk, mass, & height
• Interior layout and flow
Staff and the architect will return to the Town Council for additional schematic design
sign-off on the interior and exterior building materials, selection of structural,
3 - 1 - 2
7/17/2012
3
mechanical, plumbing and electrical systems concepts, parking and loading operations,
provision of off site improvements and probable pre-construction cost estimates.
Schematic design approval is a critical step in the project design process. Acceptance
of the schematic design package by the Town Council allows the architects and design
team to begin work on the design development phase of the project and prepare a
development application for submittal to the Town’s Planning & Environmental
Commission and Design Review Board. Additionally, sign off allows the design team to
determine and plan for those aspects of the project which are driven by square footage
calculations and area allocation (ie, parking, egress, occupancy loads, loading and
delivery, site coverage ratios, etc.).
III. NEXT STEPS
A series of next steps have been identified for the project. The identified next steps are
intended to ensure the parties adhere to the project schedule. The next steps include:
• Sign memorandum of understanding Jan. 17, 2012 (done)
• Authorization to issue design RFP Jan. 17, 2012 (done)
• Determine ToV development approach Mar. 20, 2012 (done)
• Negotiate the Development Agreement Mar. 2012 – Apr. 2012 (ongoing)
• Finalize ToV building program design Mar. 2012 – Apr. 2012 (ongoing)
• CDOT Meeting Apr. 2012 (ongoing)
• Execute P&S agreement Apr. 2012 (done)
• PEC worksession April 9, 2012 (done)
• Peer Municipal Site Tours April19 & 20, 2012 (done)
• PEC worksession June 25, 2012 (done)
• General Contractor Selection July 3, 2012 (done)
• Schematic Design Program sign off(interior) July 17, 2012
• PEC worksession August 13, 2012
• Schematic Design Program sign off(exterior) August 7, 2012
IV. ACTION REQUESTED
The Vail Town Council is being asked to approve, approve with modifications or deny
the schematic design package for the new municipal office building. A copy of a
schematic design acceptance letter from OZ Architecture has been included for
reference.
3 - 1 - 3
7/17/2012
VAIL MUNICIPAL DEVELOPMENT VAIL, CO
TOWN OF VAIL | TOWN COUNCIL 17 JULY 2012
t%FTJHOBOFXPGGJDFCVJMEJOHGPSUIF7BJM$PNNVOJUZUIBUJTJOEJDBUJWFPG7BJMTCSBOE
TQJSJUIFSJUBHF
t%FTJHOBOFXPGGJDFCVJMEJOHGPSUIF5PXOPG7BJMNVOJDJQBMDPSQPSBUJPOXIJDIJTIJHIMZ
GVODUJPOBM
VTFSGSJFOEMZ
GMFYJCMFBEBQUBCMF
t%FTJHOBOFOFSHZFGGJDJFOU
DPTUFGGFDUJWF
CVJMEJOHUIBUJTSFQSFTFOUBUJWFPGUIFQSFNJFS
JOUFSOBUJPOBMNPVOUBJOSFTPSUDPNNVOJUZ
t%FTJHOBOFXCVJMEJOHUIBUJOUFHSBUFTXJUIUIFOFJHICPSJOHNPCGBDJMJUZBOEJTDPPSEJ
OBUFEXJUIUIFFYJTUJOHQPMJDFEFQBSUNFOUBEEJUJPOBOEBMMUIBUDBSSJFTXJUIJU
t%FTJHOBCVJMEJOHUIBUFOTVSFTFBTFPGBDDFTTUPMPDBMHPWFSONFOUUISPVHIJNQSPWFE
DVTUPNFSTFSWJDFDBQBCJMJUJFTBOENPSFFGGJDJFOUDPOTPMJEBUFEPQFSBUJPOT
t%FTJHOBCVJMEJOHXIJDIPQUJNJ[FTXPSLGMPX
JNQSPWFTUIFEFMJWFSZPGNVOJDJQBMHPW
FSONFOUTFSWJDFTBOEJODMVEFTBOJODSFBTFEQSFTFODFBOEVTFPGUFDIOPMPHZ
t%FMJWFSBOFXIPNFGPSUIF5PXOT"ENJOJTUSBUJPO
DPNNVOJUZEFWFMPQNFOU
FDPOPNJD
EFWFMPQNFOU
GJOBODFIVNBOSFTPVSDFT
JOGPSNBUJPOBMUFDIOPMPHZ
NVOJDJQBMDPVSUBOE
QPMJDFEFQBSUNFOUT
PAGE
1
PROJECT GOALS
3 - 2 - 1
7/17/2012
VAIL MUNICIPAL DEVELOPMENT VAIL, CO
TOWN OF VAIL | TOWN COUNCIL 17 JULY 2012
t$JWJD6TF
t$PNNVOJUZTIFSJUBHF
t$VTUPNFSGPDVT
t"DDFTTJCMF
t1FSNBOFODF4USFOHUI
t5SBOTQBSFOU
t7BJMT#SBOE
t7BJMT4QJSJU
t*OWJUJOH8FMDPNJOH
t'MFYJCMF"EBQUBCMF
t8PSMEMZ*OUFSOBUJPOBM
t4PQIJTUJDBUFE
t5FDIOPMPHJDBMMZBEWBODFE
t&GGJDJFOU1SPEVDUJWF
t4VTUBJOBCMF
t"DUJWF&OFSHFUJD
t&YDFMMFODF
508/0'7"*-.6/*$*1"-0''*$&4
DESIGN CONCEPTS
PAGE
2
DESIGN CONCEPTS
3 - 2 - 2
7/17/2012
VAIL MUNICIPAL DEVELOPMENT VAIL, CO
TOWN OF VAIL | TOWN COUNCIL 17 JULY 2012
PAGE
3
CLARIFICATION OF QUESTIONS FROM JUNE 19 MEETING
1ST FLOOR:
L1.1 THE RECEPTION AREA SEEMS LARGE IN COMPARISON TO THE SERVICES IT PROVIDES
O= RESPONSE COMMON AREA +AS %EEN REDUCED %Y 3,000 SQ FT FROM T+E PRESENTATION ON JUNE 19
L1.2 THE PLAN SHOWN IS FLEXIBLE WITH NO MODIFICATION IN FOOTPRINT. IT IS STEEL FRAMED WITH MINIMAL INTERNAL BEARING WALLS?
O= RESPONSE T+E CONSTRUCTION IS STEEL FRAMED S+EER WILL %E TA.E IN T+E CORES T+E FLOOR PLAN ENVELOPE +AS %EEN SLIG+TLY ALTERED
SINCE T+E JUNE 19 PRESENTATION
L1.3 IT LOCATION
O= RESPONSECLARIFICATION AFTER DISCUSSION WIT+ T+E IT GROUP, SERVER LOCATION AND LA% +AVE %EEN RELOCATED TO T+E SECOND FLOOR T+IS
WILL CENTRALI=E OPERATIONS AND PROVIDE IMMEDIATE CONNECTION TO T+E MUNICIPAL %UILDING STAFF DELIVERIES WILL STILL OCCUR ON T+E GROUND
LEVEL
2ND FLOOR
L2.1 MUNICIPAL COURT IS CURRENTLY HELD IN COUNCIL CHAMBERS. WHY CHANGE NOW?
O= RESPONSECLARIFICATION MUNICIPAL COURT WILL %E +ELD IN COUNCIL C+AM%ERS
L2.2 GENERAL CONVERSATION ON THE POSITION OF THE COURT. SHOULD THIS FUNCTION AND IT BE CLOSER TO STAFF? THE DOUBLE STAIRS AND
CORRIDOR ARE A BIT INEFFICIENT
O= RESPONSECLARIFICATION IT +AS %EEN CONSOLIDATED ON T+E SECOND FLOOR COURT OFFICES WILL %E ON T+E POLICE LEVEL T+E DOU%LE STAIR
+AS %EEN ELIMINATED
3 - 2 - 3
7/17/2012
VAIL MUNICIPAL DEVELOPMENT VAIL, CO
TOWN OF VAIL | TOWN COUNCIL 17 JULY 2012
PAGE
4
CLARIFICATION OF QUESTIONS FROM JUNE 19 MEETING
2ND FLOOR
L2.3 THE TWO RECEPTION AREAS ARE REDUNDANT. WHAT HAPPENED TO A CENTRAL CHECK-IN. THE HUMAN RESOURCES LOBBY DOES NOT NEED TO BE
THIS BIG.
O= RESPONSECLARIFICATION WE +AVE CONSOLIDATED WAITING AREAS FOR MOST DEPARTMENTS FRONT STATIONS WILL %E WOR.STATIONS
L2.4 COMMUNITY DEVELOPMENT IS 1700 SQ FT LARGER. IT SEEMS BIG. EXPANSION SPACE IS ONLY 750.
O= RESPONSECLARIFICATION E;PANSION SPACE IS 1,0 SQ FT COMMUNITY DEVELOPMENT IS 1,000 SQ FT LARGER, PLUS T+E E;PANSION T+IS IS FOR
FUTURE GROWT+ OF T+E DEPARTMENT
L2.5 EXPANSION SPACE.
O= RESPONSECLARIFICATION T+E E;PANSION SPACE IS CURRENTLY SI=ED AS 1,0 SQ FT AND CAN %E USED FOR STORAGE UNTIL A TENANT OR STAFF E;-
PANSION IS READY
L2.6 PRINTING AREAS FOR COMMUNITY DEVELOPMENT? WE ARE MOVING TOWARD PAPERLESS.
O= RESPONSECLARIFICATION T+ESE SPACES ARE FOR SERVICE SUPPORT CAN %E USED AS CONDO STATIONS OR LAYOUT
L2.7 WHY CONFIGURE THE EXISTING RESTROOM AT THE CURRENT POLICE BUILDING.
O= RESPONSECLARIFICATION T+E RESTROOM CONFIGURATION WILL
%E STUDIED TO DETERMINE T+E MOST EFFICIENT USE OF SPACE CURRENTLY T+E
NEW CONFIGURATION ALLOWS FOR AN EFFICIENT IT LA%
3RD FLOOR
L3.1 EXPLAIN THE COUNCIL OFFICE SPACE.
O= RESPONSECLARIFICATION T+E OFFICE SPACE CAN ACCOMMODATE 2-3 PEOPLE TO USE FOR +OTELING, PAC.ET STORAGE, MATERIALS, COATS, ETC
LARGER MEETING ROOM WILL %E FOR E;ECUTIVE SESSION OR %REA.OUT WIT+ STAFF
3 - 2 - 4
7/17/2012
VAIL MUNICIPAL DEVELOPMENT VAIL, CO
TOWN OF VAIL | TOWN COUNCIL 17 JULY 2012
PAGE
5
CLARIFICATION OF QUESTIONS FROM JUNE 19 MEETING
GENERAL
G1.1 ARE THERE AREAS TO FEATURE ARTIFACTS, GIFTS, ETC THAT MIGHT GO LOST
O= RESPONSECLARIFICATION - AS T+E INTERIORS EVOLVES, O= WILL LOO. FOR NIC+EDISPLAY SPACES AND LOO. TO FEATURE TOV TREASURES
G1.2 WHAT IS THE COST OF THE BUILDING? PLEASE PROVIDE INFORMATION AND HOW WE WILL FUND THIS BUILDING
O= RESPONSECLARIFICATION - A COST ANALYSIS UPDATE WILL %E PROVIDED %Y T+E OWNERS REPRESENTATIVE
G1.3 UTILIZE THE LANDSCAPE SPACES FOR PUBLIC ART.
O= RESPONSECLARIFICATION - O= WILL WOR. WIT+ T+E LANDSCAPE ARC+ITECT TO DETERMINE T+E %EST USE OF T+IS SPACE T+ERE IS OPPORTUNITY
FOR PU%LIC ART TO OCCUR IN MANY LOCATIONS
G1.4 PROVIDE UPDATE ON ENERGY EFFICIENCY.
O= RESPONSECLARIFICATION - O= WILL PROVIDE AN UPDATE N T+E APPROAC+ A FULL C+ARRETTE WILL NEED TO OCCUR AS SOON AS T+E PLAN SETTLES
G1.5 PROVIDE UPDATE ON OPERATING COSTS.
O= RESPONSECLARIFICATION - O= WILL WOR. WIT+ T+E OWNERS REPRESENTATIVE AND T+E SELECTED GC AS WELL AS T+E MEP TO DETERMINE T+IS
3 - 2 - 5
7/17/2012
VAIL MUNICIPAL DEVELOPMENT VAIL, CO
TOWN OF VAIL | TOWN COUNCIL 17 JULY 2012
PAGE
6
SC+EMATIC DESIGN- LEVEL 1 FLOOR PLAN
43' - 0"30' - 0"30' - 0"
ADAADA
CONNECTION
ENTRY
FINANCE
209 SF
STAIR
1801 SF
AMENITIES
STORAGE
4435 SF
PARKING
1674 SF
COMMON
152 SF
RR
153 SF
RR
163 SF
EGRESS
167 SF
CONF.
90 SF
PARKING
75 SF
STORAGE
110 SF
OFFICE44 SF
IT
278 SF
MAIN STAIR
109 SF
OFFICE
62 SF
MAIL STOR.
110 SF
OFFICE
72 SF
ELEV.
78 SF
PRINT
1079 SF
OPEN OFFICE
545 SF
POLICE
105 SF
VESTIBULE
464 SF
MUNICIPAL
COURT STAFF
162 SF
VAULT
61 SF
ELEV
108 SF
OFFICE
140 SF
RECEPTION
38 SF
JANITOR
108 SF
ELEC
90 SF
-
75 SF
INTERVIEW
69 SF
TOILET
55 SF
STOR
93 SF
OFFICE
253 SF
COMMON
71 SF
INTERVIEW
55 SF
PROPERTY
123 SF
VESTIBULE
43 SF
SECURE
BU
S
F
SS
NEW CONSTRUCTIONE;ISTING POLICE %UILDING TO %E PARTIALLY RENOVATED
NEW CONSTRUCTION
E;ISTING POLICE %UILDING
E;TENT OF RENOVATION
12 PEOPLE
3 - 2 - 6
7/17/2012
VAIL MUNICIPAL DEVELOPMENT VAIL, CO
TOWN OF VAIL | TOWN COUNCIL 17 JULY 2012
PAGE
7
SC+EMATIC DESIGN - LEVEL 2 FLOOR PLAN
UP
20'
-
0"
10'
-
0"
27'
-
0"
30'
-
0"
30'
-
0"
DISCHARGE TO
GRADE HERE
HUMAN
RESOURCES
OPEN TO
BELOW
TERRACE
COMMUNITY
DEVELOPMENT
LOW HEIGHT PANELS
FOR LINE OF SITE TO LOBBY
STAND UP TEMP.
WORK SPACE
209 SF
STAIR
477 SF
OPEN OFFICE
1132 SF
COMMON
152 SF
RR 153 SF
RR
119 SF
OFFICE
1393 SF
OPEN OFFICE
219 SF
SHARED
WORKROOM
120 SF
OFFICE
120 SF
OFFICE
213 SF
CONF
119 SF
OFFICE
101 SF
CONF
1094 SF
STORAGE
67 SF
JANITOR
39 SF
ELEC.
41 SF
IT
289 SF
MAIN STAIR
72 SF
ELEV
60 SF
WELLNESS
425 SF
OPEN OFFICE
274 SF
CONF.
161 SF
WORKSTATION
277 SF
-
283 SF
WAITING
120 SF
OFFICE
384 SF
OPEN OFFICE
89 SF
CONF
317 SF
COMPUTER LAB
454 SF
IT SERVER
261 SF
IT OFFICE
422 SF
SEATING AREA
104 SF
RR
85 SF
RR
61 SF
ELEV
120 SF
OFFICE
104 SF
CONF
ECON.
DEV.
412 SF
POLICE DEPT
129 SF
OFFICE
62 SF
PRINT
202 SF
-
128 SF
OFFICE
33 SF
STOR
121 SF
OFFICE
+15' - 0"
+10' - 0"
121 SF
OFFICE
55 SF
OFFICE
56 SF
OFFICE
60 SF
OFFICE
236 SF
OFFICE
E;TENT OF RENOVATION
NEW CONSTRUCTIONE;ISTING POLICE %UILDING TO %E PARTIALLY RENOVATED
16 PEOPLE 12 PEOPLE
4 PEOPLE
6 PEOPLE
WOR.STATION
3 - 2 - 7
7/17/2012
VAIL MUNICIPAL DEVELOPMENT VAIL, CO
TOWN OF VAIL | TOWN COUNCIL 17 JULY 2012
PAGE
SC+EMATIC DESIGN - LEVEL 3 FLOOR PLAN
NEW CONSTRUCTION
25-30 PEOPLE
10-120 PEOPLE
PEOPLE
WOR.STATION
3 - 2 - 8
7/17/2012
VAIL MUNICIPAL DEVELOPMENT VAIL, CO
TOWN OF VAIL | TOWN COUNCIL 17 JULY 2012
PAGE
9
PROPOSED %UILDING AREAS
TownofVailǦMunicipalSPACESUMMERY
July17,2012
SDFinal
July17
Areas
Common
CommonǦOfficeFunctionȋ ȋ͡Ǧ͙͘ȌǡǡȌ 2,487
CommonǦCouncilFunctionȋ ȀȌ 3,839
CommonǦAmenitiesȋǡ Ȍ 1,993
CommonǦPublicBuildingȋǡ ǡ ȌǦ 4,605
TotalCommonSquareFeet12,924
DepartmentWorkstationsArea7/17
Administration92,096
CommunityDevelopment(withExpansion)203,579
EconomicDevelopment5409
Finance102,152
HumanResources71,365
IT(InRenovatedPoliceBuildingafterProgramming)6990
MunicipalCourt(inRenovatedPoliceBuildingǦAfterProgramming)3412
TotalDepartmentSquareFeet(USF)11,003
TotalPROGRAMMEDSquareFeet(Areawithout"CommonǦPublicBuilding")19,322
TotalPLANNEDArea(PROGRAMMEDArea+"CommonǦPublicBuilding"forNewandRenovatedBuilding)23,927
TotalGROSSArea(inNewBuilding)22,525
3 - 2 - 9
7/17/2012
VAIL MUNICIPAL DEVELOPMENT VAIL, CO
TOWN OF VAIL | TOWN COUNCIL 17 JULY 2012
PAGE
10
USF E;ISTING VS PROPOSED %UILDING AREAS
TownofVailǦMunicipalSPACESUMMERYǦExisitingvsProposed
July17,2012
ExistingSDFinal
CurrentAreas
July17
Areas Delta7/17
Common
CommonǦOfficeFunctionȋ ȋ͡Ǧ͙͘ȌǡǡȌ 2,2252,487262
CommonǦCouncilFunctionȋ ȀȌ 2,4003,8391,439
CommonǦAmenitiesȋǡ Ȍ 6551,9931,338
CommonǦPublicBuildingȋǡ ǡǡ ǡ ȌǦ 2,0574,6052,548
TotalCommonSquareFeet7,33712,9245,587
DepartmentStaffCurrentAreaArea7/17Delta7/17
Administration91,7032,096393
CommunityDevelopment(withExpansion)205,0463,579Ǧ1,467
EconomicDevelopment5216409193
Finance108382,1521,314
HumanResources71,0121,365353
IT6650990340
MuncipalCourt3500412Ǧ88
TotalDepartmentSquareFeet9,96511,0031,038
TotalGROSSArea17,30222,5255,223
MUNICIPAL OFFICE BUILDINGTownofVailǦMunicipalUSFSummery
DepartmentWorkstationsProposedAreaUSF/Wrkstn
Administration92,096233
CommunityDevelopment203,579179
EconomicDevelopment540982
Finance102,152215
HumanResources71,365195
IT6990165
Municpalcourt3412137
TotalDepartmentSquareFeet6011,003183
3 - 2 - 10
7/17/2012
VAIL MUNICIPAL DEVELOPMENT VAIL, CO
TOWN OF VAIL | TOWN COUNCIL 17 JULY 2012
PAGE
11
SUSTAINA%LE ARC+ITECTURAL FEATURES
%UILDING TEC+NOLOGIES
Low flow toliets and faucets, low water plumbing fixtures,
energy star appliances.
Explore Ground Source Heat Pump Options
REDUCE CAR%ON FOOTPRINT
Passive solar strategies, natural ventilation, MEP system
efficiency, lighting efficiency, renewable energy sources,
low E glazing, high efficiency and air tight enclosure.
DesignfortheDzPerfectwalldzwithaHERSofͶǤFocuson
the enclosure.
Explore all Solar Opportunities
Explore Wind Power for Site or Night
Conditions
+UMAN E;PERIENCE
Connectivity to nature. Low VOC paint, carpet and indoor
air quality with the assistance of natural ventilation and
HRV.
Utilize Glass for Daylighting
Windows for Cross Ventilation
RESOURCE CONSCIOUS
Recycled content, waste management, rapidly renewable
materials,FSCcertiƤedwood,durableconstructionwithlow
maintenance and local resources wherever possible. Focus on
Durability - 200 year vs 50 year building
ENERGY CONSERVATION
WATER CONSERVATION
OCCUPANT +EALT+
Healthy indoor air quality: low VOC materials, superb
ventilation, natural light and proper artifical light.
Promote an exciting view and stair experience to
encourage use of the stair and less elevator traffic
MATERIAL RESOURCES
NATURAL CONDITIONS
3 - 2 - 11
7/17/2012
VAIL MUNICIPAL DEVELOPMENT VAIL, CO
TOWN OF VAIL | TOWN COUNCIL 17 JULY 2012
PAGE
12
SUSTAINA%LE SITE FEATURES ENERGY CONSERVATION
MATERIAL RESOURCESWATER CONSERVATION
MA;IMI=E OPEN SPACE
Provide levels of private and public site areas & pocket
parks
ENCOURAGE ALTERNATE TRANSPORTATION
Provide safe, welcoming transit stations & Connectivity.
Hide parking below grade or under buildings. Provide
locker rooms to encourage human powered transportation
STORM WATERCONTROL & TREATMENT
Capture untreated water in rain gardens throughout the
site.
NATURAL CONDITIONS
PROMOTE PEDESTRIAN CONNECTIVITY
Provide permeable paths and connections between parks,
open spaces and additional walkways.
SITE DESIGN
Provide xeriscape, low irrigation landscaping, drip
irrigation, trees for shading, incorporate found boulders.
3 - 2 - 12
7/17/2012
VAIL MUNICIPAL DEVELOPMENT VAIL, CO
TOWN OF VAIL | TOWN COUNCIL 17 JULY 2012
PAGE
13
NEW TOV
TOWN HALL /
MUNICIPAL
BUILDING
EXISTING
TOV POLICE BUILDING
FR OTA
EROA DWES TB OUD
TOWN PLA=A
REOVATIOOF
EXISTING
TOV POLICE
BUILDING
SURFACE
PAR.ING
ENTRY TO TUCK
UNDER PARKING
ENTRY TO GARAGE
PARKING BELOW
MOB
3 - 2 - 13
7/17/2012
VAIL MUNICIPAL DEVELOPMENT VAIL, CO
TOWN OF VAIL | TOWN COUNCIL 17 JULY 2012
PAGE
14
MUNICIPAL DEVELOPMENT - ARC+ITECTURAL C+ARACTER
VAIL ARC+ITECTURAL PRECEDENT DETAIL VOCA%ULARY PRECEDENT
3 - 2 - 14
7/17/2012
VAIL MUNICIPAL DEVELOPMENT VAIL, CO
TOWN OF VAIL | TOWN COUNCIL 17 JULY 2012
PAGE
15
MUNICIPAL DEVELOPMENT - ARC+ITECTURAL C+ARACTER CONCEPT DESIGN
3 - 2 - 15
7/17/2012
VAIL MUNICIPAL DEVELOPMENT VAIL, CO
TOWN OF VAIL | TOWN COUNCIL 17 JULY 2012
PAGE
16
SC+EMATIC DESIGN APPROVAL LETTER
3 - 2 - 16
7/17/2012
3 - 3 - 1
7/17/2012
3 - 3 - 2
7/17/2012
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: July 17, 2012
ITEM/TOPIC: Mountain Travel Market Update
PRESENTER(S): Ralf Garrison, Mountain Travel Research Program
BACKGROUND: Ralf Garrison will give an update on market conditions in the mountain
resort industry to the Town Council and community.
ATTACHMENTS:
Market Travel Market Update Memorandum
MTRIP Update 071712
7/17/2012
To: Town Council
From: Ralf Garrison, Mountain Travel Research Program
Date: July 17, 2012
Subject: Mountain Travel Market Update
I. BACKGROUND
Ralf Garrison will give an update on market conditions in the mountain resort industry to
the Town Council and community.
ATTACHMENTS
Mountain Travel Market Update July 17, 2012
4 - 1 - 1
7/17/2012
Seasonal
Review -Preview
Vail Town Council
July 17, 2012
1
4 - 2 - 1
7/17/2012
INDEX
Looking Back: Winter 2011/12
(as of 4/30/2012)
Econometrics
(as of 6/30/2012)
Looking Forward: Summer 2012
(as of 5/31/2012)
Seasonal Review-Preview
2
4 - 2 - 2
7/17/2012
•Aspen
•Avon
•Breckenridge
•Beaver Creek
•Copper
•Keystone
•Mt Bachelor
•Mammoth Lakes
•North Lake Tahoe
•South Lake Tahoe
•Snowmass
•Park City Area
•Steamboat
•Summit County (Dillon,
Frisco, Silverthorne)
•Telluride
•Vail
•Winter Park
3
2012 Destinations
3
Mountain Travel Intelligence Pack
Travel News Talker
Mountain Travel Newsletter
Econometrics
Mountain Market Briefing
MTRiP.org
Rooms Available
Rooms Booked
Avg. Price
Data Center
4 - 2 - 3
7/17/2012
Participating Properties
4
•Antlers at Vail
•Arrabelle at Vail Square
•Destination Resorts
•Evergreen Lodge
•Four Seasons Vail
•Lion Square Lodge
•Lodge at Lionshead
•Lodge at Vail
•Lodge Tower
•Manor Vail
•Montaneros
•Ritz Carlton Residences –Vail
Resorts Legendary Lodging
•Sonnenalp
•The Sebastian
•Sitzmark Lodge
•Vail Cascade Condos
•Vail Cascade Resort
•Vail International
•Vail Mountain Lodge
•Vail Racquet Club
•Vail Marriott
•Vail Spa
•Westwind
4 - 2 - 4
7/17/2012
Vail Participation
Reports with data as of April
30, 2012 represent:
24 properties representing
2,336 units
63% of total community
census
5
4 - 2 - 5
7/17/2012
Data as of April 30, 2012
6
4 - 2 - 6
7/17/2012
55%
27%
59%
66%
72%75%
31%
56%
20%
56%
67%
73%73%
38%
55%
36%
6%
-1%-1%2%
-19%
1%
-40%
-20%
0%
20%
40%
60%
80%
100%
-40%
-20%
0%
20%
40%
60%
80%
100%
NovemberDecemberJanuaryFebruaryMarchAprilWinter Total
Occupancy Rate & % Chg in Occup RateHistoric Actual Occup. Rate (2010/11 season)
Occup. Rate as of: April 30, 2012 (2011/12 season)
Occup. Rate as of: April 30, 2011 (2010/11 season)
Percent Change in YTD Occ. Rate
7
Vail Occupancy
Winter 2011/2012
Data as of April 30, 2012
Industry:
7
4 - 2 - 7
7/17/2012
$143
$479
$411$440$428
$287
$402
$138
$412$385
$432$422
$202
$374$374
4%
16%
7%
2%1%
42%
8%
0%
5%
10%
15%
20%
25%
30%
35%
40%
45%
$0
$100
$200
$300
$400
$500
$600
NovemberDecemberJanuaryFebruaryMarchAprilWinter Total
Percent Change in ADRADRADR as of: April 30, 2012 (2011/12 season)
ADR as of: April 30, 2011 (2010/11 season)
Historic Actual ADR (2010/11 season)
Percent Change in YTD ADR
8
Vail Average Daily Rate
Winter 2011/2012
Data as of April 30, 2012
Industry:
8
4 - 2 - 8
7/17/2012
-4.0%
-2.0%
0.0%
2.0%
4.0%
6.0%
8.0%
10.0%
12.0%
Month of Measurement
YOY % Chg Occupancy
YOY % Change ADR
YOY % Change RevPAR
Progressive Winter Occupancy
Rate and RevPAR
4 - 2 - 9
7/17/2012
27%
59%
66%
72%75%
31%
40%
56%
74%
69%
66%
42%
22%
54%
67%
63%65%
38%
21%
49%
55%
61%63%
33%
20%
46%
53%
59%
62%
28%
19%
42%
51%
58%
61%
27%
17%
41%
48%
56%56%
25%
16%
41%
46%
53%52%
22%
15%
38%
43%
50%52%
20%
15%
37%
43%
47%45%
19%
14%
36%39%
47%45%
19%
13%
36%37%
42%
45%
18%
13%
34%32%
40%
45%
16%
8%
34%
28%
38%
43%
9%
16%
43%
49%
54%53%
23%
0%
10%
20%
30%
40%
50%
60%
70%
80%
Nov-11Dec-11Jan-12Feb-12Mar-12Apr-12
Occupancy Rate %
Vail
Other Individual Destinations
All Destination Aggregate
Occupancy
Vail vs. Other Mtn Destinations
Data as of April 30, 2012
10
4 - 2 - 10
7/17/2012
Historic On the Books
Rate
Vail vs. Other Mtn Destinations
11
Data as of April 30, 2012
11
$143
$479
$411
$440$428
$287
$192
$557
$409
$455
$492
$259
$163
$498
$392
$419
$393
$222
$154
$407
$377$381$391
$206
$149
$383
$355$348
$384
$201
$148
$355
$278$290$293
$196
$137
$351
$270$279$265
$180
$135
$347
$246$260$253
$173
$128
$292
$227
$252$239
$172
$123
$291
$214$227$220
$160
$122
$230
$194$197$217
$146
$120
$218
$159$175
$213
$137
$111
$203
$155$171
$194
$133
$101
$200
$153$166$177
$126$135
$363
$307$314$315
$189
$0
$100
$200
$300
$400
$500
$600
Nov-11Dec-11Jan-12Feb-12Mar-12Apr-12
Average Daily Rate $
Vail
Other Individual Destinations
All Destination Aggregate
4 - 2 - 11
7/17/2012
-70%
-60%
-50%
-40%
-30%
-20%
-10%
0%
10%
20%
30%
40%
50%
60%
70%
80%
90%
100%
29-Oct-115-Nov-1112-Nov-1119-Nov-1126-Nov-113-Dec-1110-Dec-1117-Dec-1124-Dec-1131-Dec-117-Jan-1214-Jan-1221-Jan-1228-Jan-124-Feb-1211-Feb-1218-Feb-1225-Feb-123-Mar-1210-Mar-1217-Mar-1224-Mar-1231-Mar-127-Apr-1214-Apr-1221-Apr-1228-Apr-12
Occupancy
Date
(Gridlines Aligned with Saturdays)
2011/12 YTD vs. 2010/11 YTD as of 4/30 (22-23 properties)
2011/12 - as of 4/30/12 (23 properties included)
2010/11 - as of 4/30/11 (22 properties included)
2010/11 - historic actuals (23 properties included)
2011/12 YTD vs. 2010/11 YTD as of 3/31 (22-23 properties)
2011/12 Major Events
2010/11 Major Events
Report Date: 4/30/12
Vail Daily Occupancy Report
Winter 2011/2012
12
Vail Snow
Daze
Vail Holidaze Teva Games
(Feb. 9 –12)
Easter
2012
2011: Easter/
Closing Day/Spring
Back
MLK
Thanksgiving President’s
Day (Feb. 21)
2012: Closing
Day/Spring Back
4 - 2 - 12
7/17/2012
13
MTRiP:
Res Activity Outlook
+ 9% Increase
TOV:
All Store Winter Lodging Tax
+ 9.3 % Increase
Seasonal Benchmark Comparison
4 - 2 - 13
7/17/2012
Recap: Winter –11-12
(as of 04/30/12)
14
Overall: Economic / Weather “Flip Flop”
oWeather:Anomaly? Black Swan?
oEconomics: Strongest economy since December of 2007
Occupancy: Strong start, slowed by weather; stronger than most
Rate: Momentum from Summer 2011 carried over
Properties held rate throughout the season
Lessons of last 3 years applied
Destination Stability: The Farther the Better
International/National/Regional/Local
Techno Marketing is Strategic:
oSearch/Mobile/Flash/Social
Distribution Smack Down
4 - 2 - 14
7/17/2012
4 - 2 - 15
7/17/2012
51.0
53.2
48.6 49.9
54.3 53.3
64.8
72.0
63.8
66.0
61.7
57.6
59.2
45.2
46.4
40.9
55.2
64.8
61.5
71.6
69.5 68.7
64.4
62.0
10
20
30
40
50
60
70
80
90
100
110
120
Index
(Base year and calc. method varies by series)
"Consumer Confidence Index"
June '11 June
Source: Conference Board
Consumer Confidence Index
July ‘10–June ‘12
16
4 - 2 - 16
7/17/2012
0
10
20
30
40
50
60
70
80
90
100
110
120
130
140
150
160
Index
(Base year and calc. method varies by series)
Month
Average 6 moConsumer Confidence Index (Conference Board)
Source: Conference Board
17
Consumer Confidence Index
Jan ‘00 –June ‘12
4 - 2 - 17
7/17/2012
0.0
20.0
40.0
60.0
80.0
100.0
120.0
140.0
160.0
0.0%
1.0%
2.0%
3.0%
4.0%
5.0%
6.0%
7.0%
8.0%
9.0%
10.0%
11.0%
12.0%
13.0%
14.0%
15.0%
Unemployment Rate
Consumer Confidence Index
Dow Jones Industrial Average
18
Employment, Confidence & The Dow
Jan ‘07 –April ‘12
4 - 2 - 18
7/17/2012
Data as of May 31, 2012
19
4 - 2 - 19
7/17/2012
45%
60%
51%
38%
22%
39%
17%
38%
43%
29%
18%
6%
25%
14%
38%36%
21%
12%
6%
21%
21%
0%
20%
38%
47%
5%
18%
-40%
-20%
0%
20%
40%
60%
80%
100%
-40%
-20%
0%
20%
40%
60%
80%
100%
MayJuneJulyAugustSeptemberOctoberSummer Total
Occupancy Rate & % Chg in Occup RateHistoric Actual Occup. Rate (2011 Season)
Occup. Rate as of: May 31, 2012 (2012 Season)
Occup. Rate as of: May 31, 2011 (2011 Season)
Percent Change in YTD Occ. Rate
Historic On the Books
Vail Occupancy
Summer 2012
Data as of May 31, 2012
Industry:
20
4 - 2 - 20
7/17/2012
$124
$158
$194$198
$147
$121
$170
$130
$153
$197$197
$156
$121
$170
$154
$187$182
$151
$129
$165
-4%
3%
-1%1%
-6%
-1%
0%
-8%
-6%
-4%
-2%
0%
2%
4%
$0
$50
$100
$150
$200
$250
MayJuneJulyAugustSeptemberOctoberSummer Total
Percent Change in ADRADR
ADR as of: May 31, 2012 (2012 Season)
ADR as of: May 31, 2011 (2011 Season)
Historic Actual ADR (2011 Season)
Percent Change YTD ADR
Historic On the Books
21
Vail Average Daily Rate
Summer 2012
Data as of May 31, 2012
Industry:
21
4 - 2 - 21
7/17/2012
17%
38%
43%
29%
18%
6%
36%
54%54%
50%
20%
14%
28%
46%
54%
39%
19%
11%
27%
37%39%
32%
17%
8%
25%
33%
35%
23%
15%
7%
21%
31%
34%
21%
14%
6%
15%
29%
31%
19%
14%
6%
15%
23%
31%
19%
12%
4%
13%
21%
28%
19%
10%
4%
12%
20%
27%
18%
9%
4%
11%
19%
25%
15%
9%
3%
7%
16%
23%
15%
7%
3%
4%
15%
22%
14%
5%
3%
4%
14%
21%
10%
4%
2%
15%
28%
32%
22%
12%
6%
0%
10%
20%
30%
40%
50%
60%
May-12Jun-12Jul-12Aug-12Sep-12Oct-12
Occupancy Rate %
Vail
Other Individual Destinations
All Destination Aggregate
Historic On the Books
Occupancy
Vail vs. other Mountain Resorts
22
Data as of May 31, 2012
4 - 2 - 22
7/17/2012
$124
$158
$194$198
$147
$121
$153
$303
$339
$287
$234
$161
$139
$200
$241$234$222
$144$138
$190
$228$217
$179
$144
$129
$184
$223$216
$172
$143
$125
$182$184
$208
$164
$137
$121
$153
$171$166
$151
$131
$118
$131
$156$143$148
$127$117$130$142$136$136
$117$115
$129$138$136$129
$108$112$117
$138$135
$110
$84$88
$110
$136$134
$104
$83$87
$110
$136$130
$101
$76$86
$107
$131
$110$99
$75
$123
$174
$194$189
$158
$133
$0
$50
$100
$150
$200
$250
$300
$350
$400
May-12Jun-12Jul-12Aug-12Sep-12Oct-12
Average Daily Rate $
Vail
Other Individual Destinations
All Destination Aggregate
Rate
Vail vs. other Mountain Resorts
23
Data as of May 31, 2012
Historic On the Books
4 - 2 - 23
7/17/2012
Vail Daily Occupancy
Summer 2012
24
-50%
-40%
-30%
-20%
-10%
0%
10%
20%
30%
40%
50%
60%
70%
80%
90%
100%
28-Apr-125-May-1212-May-1219-May-1226-May-122-Jun-129-Jun-1216-Jun-1223-Jun-1230-Jun-127-Jul-1214-Jul-1221-Jul-1228-Jul-124-Aug-1211-Aug-1218-Aug-1225-Aug-121-Sep-128-Sep-1215-Sep-1222-Sep-1229-Sep-126-Oct-1213-Oct-1220-Oct-1227-Oct-12
Occupancy
Date
(Gridlines Aligned with Saturdays)
2012 YTD vs. 2011 YTD as of 5/31 (21-22 properties)
2012 - as of 5/31/12 (22 properties included)
2011 - as of 5/31/11 (21properties included)
2011 - historic actuals (21 properties included)
2012 YTD vs. 2011 YTD as of 4/30 (21-22 properties)
2012 Major Events
2011 Major Events
Report Date:5/31/12
Teva Mtn
Games
Vail Lacrosse
Shoot Out
Fourth of
July
Vail Internat’l
Dance
Gran Fondo
Vail, Trans
Rockies Run
2011:
USAPCC
Season of Song,
Pioneers Weekend,
Fly Fishing Tourney
"Tour of Vail" and
USA Crits Final
4 - 2 - 24
7/17/2012
Recap:Summer 2012
(as of 05/31/12)
25
Overall: Winter Woes playing no part in Summer bookings
Economics: Global uncertainty; fuel costs receding
Occupancy: Double-digit gains abound. Mid/late summer leading
Rate: Flat through season aggregate
Gains in 2 of 6 months on-the-books
Yield Management yet to play a role
“Poverty Gap”: Occupancy and Rate -More pronounced than
winter
Attractions of Note: Special Events / Affinity Groups / Biking
Cautions: Weather: Heat / Drought / Fire
4 - 2 - 25
7/17/2012
www.mtrip.org
info@mtrip.org
26
4 - 2 - 26
7/17/2012
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: July 17, 2012
ITEM/TOPIC: Discussion of the sales tax "split" and use of the Real Estate Transfer Tax
(RETT).
PRESENTER(S): Kathleen Halloran and Judy Camp
ACTION REQUESTED OF COUNCIL: Two actions are requested:
First, staff has provided information in the attached memo as background for your
consideration in providing direction to the to the Town Attorney this evening regarding a ballot
issue to amend the charter provision concerning the sales tax split between the general fund
and the capital projets fund.
Second, staff is asking for Council's feedback on the appropriateness of funding the projects
shown in the attachment with RETT dollars. Projects not considered eligible for RETT funding
will be moved to the Capital Projects Fund for consideration during the August 21st capital
budget discussion.
BACKGROUND: Council requested a discussion on the allowable uses of Real Estate
Transfer Tax (RETT) revenue, in concert with the 2013 Budget process. Subsequently, a
discussion of the history of the sales tax “split” was requested in connection with a proposed
charter amendment. Both topics are included in the attached memo as they are related in
terms of funds available for and/or dedicated to capital projects.
STAFF RECOMMENDATION: Staff is not making a specific recommendation but providing
this background information for Council consideration in providing direction on both the
proposed charter amendment to be discussed this evening and the appropriate budgeting of
expenditures fro the Real Estate Transfer Tax Fund.
ATTACHMENTS:
Memo
Five Year RETT Predictions
7/17/2012
TO: Vail Town Council
FROM: Finance Department
DATE: July 12, 2012
SUBJECT: Discussion of Sales Tax Split and Use of Real Estate Transfer Tax
I. SUMMARY
Council requested a discussion on the allowable uses of Real Estate Transfer Tax (RETT)
revenue, in concert with the 2013 Budget process. Subsequently, a discussion of the history of
the sales tax “split” was requested in connection with a proposed charter amendment. Both
topics are included in this memo as they are related in terms of funds available for and/or
dedicated to capital projects.
II. HISTORY OF SALES TAX AND THE “SPLIT”
Summary
The Town Charter, Article IX Town Finances, contains the following provision related to sales
tax:
“Section 9.4 - Capital Program And Additional Cent Sales Tax:
The manager shall prepare a long-range capital program and submit same to the council no less
than two (2) weeks prior to the submission of the budget. Such program shall include a statement as
to the application of the sales tax revenues allocated by ordinance to the special revenue fund.
Expenditure of these revenues other than for capital improvements and/or open space acquisition or
improvements or for the payment of debt service on any obligations of the Town issued to finance
the same shall require not less than five (5) affirmative votes of the council.”
This section was added by charter amendment in 1985. It should be noted this is the only
provision in the charter relating to use of tax revenue. All other designations or restrictions are
by ordinance or resolution.
The language currently in the Town Charter has evolved over time and is not clear. For
example, the title references a 1% tax added in 1971 (increasing the tax from 2% to 3%)
although the text refers more generally to all ordinances. In practice, this provision of the
charter has been interpreted to mean: there is an intent for 50% of the 4% general sales tax
currently in place to be used for capital projects; sales tax revenue not used for capital projects
should revert to the General Fund; and a vote of 5 council members is required to override the
50% split.
The first reference to earmarking a portion of sales tax for “capital projects and real estate
acquisition and related debt service” is in a 1973 ordinance. At that time, it appears the only
5 - 1 - 1
7/17/2012
Town of Vail Page 2
funds specifically designated by ordinance for capital projects were the recreational amenities
fee, which was restricted to capital projects for recreational purposes. In 1980, the real estate
transfer tax (RETT) was added for the "purchase of real property, open space and recreational
or park purposes”. Although the use of the RETT includes operational as well as capital
expenditures, it is a source of capital expenditure funding that was not available when the first
references to the 50% split were made. Additional funding restricted by ordinance for capital
expenditures now includes: property tax from the Lionshead Tax Increment Financing (TIF)
district; sales and lodging tax reallocated from the Conference Center Fund; construction use
tax; and housing fee-in-lieu (for employee housing only).
The addition of these funding sources and Town Councils’ decision to override the split for at
least the past twelve years brings into question the relevance of a 50% split of sales tax today.
Also, the inclusion of such a provision in the charter does not seem necessary when all other
designations for use of revenue are included by ordinance in the town code or simply authorized
by annual appropriation through the budget process.
Sales Tax Legislation History
Legislation as it relates to the “split” is as follows:
February 8, 1971 - Ordinance No. 3, Series of 1971
Sales tax increased from 2% to 3% effective July 1, 1971
July 17, 1973 - Ordinance No. 11, Series of 1973
Increased sales tax from 3% to 4% effective July 1, 1974 subject to special municipal election
September 25, 1973
Specified intent of ordinance that 50% of sales tax revenue is earmarked for capital projects and
real estate acquisition and related debt service. Further specified “so much of said fifty per
cent” shall be specifically earmarked for capital and the remainder, if any, shall revert to the
General Fund for the given year only, subject to annual appropriation by Council.
January 8, 1980 - Resolution No. 1, Series 1980
Ratifies creation of the Capital Improvements and Opens Space Fund to facilitate earmarking of
fifty per cent of sales tax revenue to real estate acquisition and capital projects.
November 19, 1985 - Charter Amendment. Proposition 11.
Language referring specifically to additional cent sales tax as allocated under Ordinance No. 3
of 1971 replaced by more general language “sales tax revenue allocated by ordinance”.
Heading, which referred to “Additional cent” sales tax was not changed.
Provision requiring 5 votes of council to expend “these revenues” other than for capital
improvements, open space acquisition, or debt service remained in charter, although wording is
not very clear.
February 3, 1987 - Resolution No. 3, series of 1987
Fund title changed from Capital Improvement and Open Space Fund to Capital Projects Fund in
recognition that the primary purpose of the fund is not to purchase open space and that open
space acquisition is funded from the Real Estate Transfer Tax Fund.
5 - 1 - 2
7/17/2012
Town of Vail Page 3
III. HISTORY OF RETT
In 1980 Council had the foresight to pass a 1% real estate transfer tax where the enactment of
such a tax is now prohibited by state law. With the establishment of this tax by way of
ordinance, Town Council also voted that proceeds would go towards the "purchase of real
property, open space and recreational or park purposes," but not employee housing. Since
1980 there have been minor adjustments to the town code wording such as defining individuals
responsible for payment, the full meaning of transfer and delinquent collections.
In April of 1987, Council passed an ordinance expanding the use of RETT funds to include the
improvement of land.
In October, 1992 Council passed an ordinance that made it possible to use RETT for
"acquisition, improvement and maintenance of real property within the limits of the town or
within a mile of town boundaries." (This allowed the town to proceed with the Dowd Junction
recreation path).
On January 2, 2007 Council passed an ordinance making it possible to use RETT for
environmental programs and practices.
Below is the current wording in Town Code 2-6-9 regarding the intended uses for RETT
proceeds:
1. Acquiring, improving, maintaining, and repairing real property for parks, recreation, open
space and similar purposes.
2. The construction, maintenance, and repair of buildings which are incidental to park
recreation, and open space land.
3. Landscaping parks and open space.
4. The construction, maintenance, repair and landscaping of recreation paths set forth in the
Town of Vail Recreation Trails plan as it may be amended by the Town Council from time to
time.
5. Supporting sustainable environmental practices as approved by the Town Council, which
may include but shall not be limited to expenditures related to: recycling, forest and
ecosystem health, water quality, air quality, noise, wildlife protection, natural resource
protection, alternative energy technologies, energy efficiency or any similar purpose as
determined necessary for the environmental health and welfare of the Town of Vail, its
inhabitants and environs in the discretion of the Town Council.
6. Paying incidental costs and principal of and interest on any funds borrowed for the
purposes set forth in this subsection.
While Town Council has established these parameters for the use of RETT, there are much
broader legal limits. Over the past several years the town has acquired legal opinions which
came to the same conclusion: that "there is no limitation in the Town Charter or Constitution on
the ability of Town Council to further amend the real estate transfer tax ordinance to alter the
purposes for which the real estate transfer tax fund may be used if this presents any limitation
on the Council's desired expenditures."
5 - 1 - 3
7/17/2012
Town of Vail Page 4
IV. COMPARISON TO NEIGHBORING MUNICIPALITIES
Our neighboring communities also designate the use of certain tax revenue. However, in the
examples shown below, restrictions were via ordinance or as determined during the budget
process. None of the three entities reviewed included allocation of revenue in their charter.
Avon
Avon’s 4% sales tax and 4% accommodations tax are both General Fund revenues used for
municipal operations.
The 2% real estate transfer tax is restricted by ordinance to capital improvements. An exception
may be made by unanimous minus one vote of Council Members present to use the funds for
any valid municipal purpose in an emergency.
Breckenridge
Breckenridge has a 2.5% sales tax of which 0.5% is dedicated by ordinance for open space. Of
the remaining 2.0%, .066% is designated to the marketing fund. The remainder, 1.934%, goes
first to repay any debt required and then for any governmental purpose.
In addition, Breckenridge collects a 4.3% accommodations tax of which 1.4% is dedicated to
marketing and the remainder is available for any governmental purpose.
Breckenridge’s 1% real estate transfer tax is not dedicated to any particular purpose and is used
for any governmental purpose.
Aspen
Aspen’s 2.1% sales tax is dedicated by ordinance as follows: 1.5% open space purposes;
0.15% transportation; 0.45% affordable housing and day care.
The 2.0% lodging tax is deposited to the City Tourism Promotion Fund, which in turn is
designated by ordinance with 25% of the fund used for local transit service and 75% of the fund
for tourism promotion.
Aspen has two separate real estate transfer taxes totaling 1.5% with the 0.5% RETT dedicated
by ordinance to the Wheeler Opera House and the 1.0% RETT dedicated by ordinance to
affordable housing.
Aspen’s 2.1% construction use tax is dedicated by ordinance to transit service and pedestrian
improvements.
The 2012 budget also includes an allocation of property tax 47% to the General Fund and 53%
to the Asset Management Fund. This allocation does not appear to be statutory.
IV. ACTION REQUESTED OF COUNCIL
A. The Town Attorney will request direction from Council during Tuesday’s evening session
regarding a ballot issue to amend the charter provision concerning the sales tax split. Staff has
provided the above information as background for your decision of whether to include a
provision to strike section 9.4 of the charter in the proposed amendment.
5 - 1 - 4
7/17/2012
Town of Vail Page 5
B. Staff is asking for Council's feedback on the appropriateness of funding the projects shown in
the attachment with RETT dollars. Projects not considered eligible for RETT funding will be
moved to the Capital Projects Fund for consideration during the August 21st capital budget
discussion.
V. ATTACHMENTS:
RETT 5-year Budget approved during 2012 budget process.
5 - 1 - 5
7/17/2012
- 1 -
Amended
20122013201420152016
Real Estate Transfer Tax 3,835,000$ 3,709,500$ 3,709,500$ 3,709,500$ 3,709,500$ 2012 "base" sales 20% less than 2010
Golf Course Lease126,888 129,426 132,014 134,655 137,348 Annual lease payment from Vail Recreation District 2% annual increase - deposited to "Recreation
Enhancement Account" (accompanying expenditure listed below)
Intergovenmental Revenue20,000 20,000 20,000 20,000 20,000 2012-2015 Lottery proceeds
Project Reimbursements1,165,000 15,000 - - - 2012 VRD portion for Golf Course Clubhouse construction
Recreation Amenity Fees10,000 10,000 10,000 10,000 10,000
Earnings on Investments and Other68,000 84,600 80,000 92,000 93,000
Total Revenue5,224,888 3,968,526 3,951,514 3,966,155 3,969,848
Maintain Town Assets
Annual Park and Landscape Maintenance1,350,140 1,390,372 1,431,810 1,474,491 1,518,453 Ongoing path, park and open space maintenance, project mgmt
Management Fee to General Fund (5%)191,750 185,475 185,475 185,475 185,475 5% of RETT Collections - fee remitted to the General Fund for administration
Rec. Path Capital Maint93,395 129,315 91,339 81,426 87,573 Capital maintenance of the town's recreation path system; 2012 includes $50K to replace deer screen at Dowd
Junction and $15K for pedestrian bridge inspections
Tree Maintenance90,000 65,000 65,000 65,000 65,000 Regular maintenance for tree health within the town (spraying, removing, new trees); scale spraying on town-
owned property at approx. $120 per tree; Initiating tree-planting program for lost trees
Forest Health Management195,000 195,000 195,000 195,000 195,000 Pine beetle mitigation in conjunction w/ forest service; 2011reduced seasonal positions from 6 to 4; 2012 and
beyond requesting to put crew back to 6
Street Furniture Replacement25,000 25,000 25,000 25,000 25,000 Annual replacement or capital repairs, includes bike racks
Park / Playground Capital Maintenance85,000 86,000 82,000 86,000 70,000 2012 includes paving paths to Stephens Park ($22K), ADA compliance for play structure at Stephens Park, Re-
landscape main entry (east) at Donovan Park ($20K) and resurface Donovan basketball court ($10K)
Glen Lyon Bridge- - - 150,000 - Re-decking of recreation path bridge; too large a project to include in annual rec path captial maintenance
Alpine Garden Support85,620 67,589 69,616 71,705 73,856 Council approved one-time capital of $20K for water feature in 2012 and $65K of operating; Revert to
operations support for 2013 and beyond at 3% increase per year
Black Gore Creek Sand Mitigation50,000 50,000 50,000 50,000 50,000 2012 Council approved $50K contribution toward specific programs
Public Art - Operating92,657 95,437 98,300 101,249 104,286 AIPP operating expenses
Environmental Sustainability250,000 250,000 250,000 250,000 250,000 Environmental Sustainability programs
Total Maintenance2,508,562 2,539,187 2,543,540 2,735,346 2,624,643
Enhancement of Town Assets
Flood Incident repairs1,050,000 - - - - 2012 repairs to culverts, drainage, etc
Streambank/tract mitigation200,000 1,500,000 2012 planning; 2013 implementation **estimate only**
Bike Lanes: N. Ftg Rd2,100,000 Bike lane shoulder from Red Sandstone school to Buffehr Creek
Bike Lanes: S. Ftg Rd1,600,000 Bike lane shoulder from Cascade to West Vail round about
Skate Park - permanent1,000,000 Potential sites include Booth Creek park or Chalet Rd tennis court area (Otherwise, replacement of the
temporary structure would need to be done by 2013 at estimated cost of $260K)
Trailhead Development / Improvement50,000 - - - - Improve trailheads; Continued need through 2012 (one trail per year)
ADA Compliance w/ VRD10,000 10,000 10,000 10,000 10,000 Shared costs with VRD - ADA access at recreational facilities;new ADA regulations go into effect 2011; Need to
replace drinking fountains at all parks ($2K each)
Frontage Road Bike Lanes/Trails1,150,000 - - - -
4 miles of bike lanes (6 foot shoulders) to be added prior to CDOT overlay project; first priority is Blue Cow
Chute to East Vail; path from Vail Mtn School to E. Vail exit; 2009 for design ($50K) and survey work ($100K);
construction was budgeted in 2010; now pushed to 2011 and 2012.
Red Sandstone Park - Per Safety plan197,630 - - - - Reconstruction of playground per safety plan; 20 years old
Ford Park Safety Improvements- - - 304,000 - Ford Park playground completed in 2000; pushed improvements to 2015
Booth Creek Playground- 385,250 - - - Previously in 2012; deferred to 2013
Booth Creek Park redevelopment- - - 1,340,000 Previously in 2012; deferred to 2016
Donovan Park - - - 304,000 - 2015 safety improvements to playground / park
Ford Park Soccer Field Parking Lot- - - 400,000 - Porous pavement for reconstruction of this lot; Delayed from 2010 to 2015 b/c overlay done in 2009
Public Art - General program / art335,878 80,000 80,000 85,000 85,000 To purchase sculptures, artwork, art programs and events; remainder is re-appropriated each year to
accumulate enough funds
Public Art - Winterfest33,494 - - - - Annual Winterfest event; approximate cost of $25K per year; rely on donations
Total Enhancements3,027,002 1,975,250 90,000 1,103,000 6,135,000
VRD-Managed Facility Projects
Recreation Enhancement Account- 129,426 132,014 134,655 137,348 Reserve account for golf course improvements - funded by annual lease revenue: Transferred balance in 2012
to Golf Course Clubhouse Redevelopment
TOWN OF VAIL 2012 BUDGET
SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE
REAL ESTATE TRANSFER TAX
5 - 2 - 1
7/17/2012
- 2 -
Amended
20122013201420152016
TOWN OF VAIL 2012 BUDGET
SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE
REAL ESTATE TRANSFER TAX
Golf Clubhouse- 18,499 823 7,536 - 2012 balance transferred to Golf Course Clubhouse Redevelopment; Later years are for smaller maintenance
items which may be eliminated/reduced pending timing of redevelopment.
Golf Course - Other151,635 4,489 108,967 4,276 97,498 2012 replacement of maintenance storage building; Improvements to golf course: 7th tee box retaining wall,
11th and 17th hole bridges;improvements to maintenance building including stucco, wood trim and soffits
Dobson Ice Arena416,774 3,480 14,475 105,721 13,166 2012 upgrade of louver system, replacement of doors, refurbishment of wood exterior and landscape
improvements; renovate changing rooms and restrooms; Later years based on maintenance schedule.
Ford Park / Tennis Center Improvements428,910 2,768 12,270 69,006 9,785 2012 outbuilding improvements at ball fields; 2015 tennis clubhouse roofing
Athletic Fields - 2,848 15,604 3,764 18,254 2014 and 2016: asphalt overlay of parking lot
Gymnastics Center1,978 - - - - Cooling system
Nature Center10,646 - - 8,971 63,330 2012 wood open rail fencing; 2015 wood siding and trim; 2016 window, exterior doors, roof
Total VRD-Managed Facility Projects1,009,943 161,508 284,153 333,930 339,380
New Assets
Golf Course Clubhouse (CCF)6,712,761 - - - -
Re-appropriation of prior estimate for design and architecture; plus transfer of $1.26M from prior clubhouse
capital maintenance budget; $1.15M reimbursement from VRD, allocation of Recreation Enhancement Funds
$504K and Conference Center funds of $3.8M (Total project cost estimated at $6.8M)
Ford Park Fields (CCF)6,297,340 - - - -
Added transfer of $342.6K from Ford Park/Tennis, transfer of $200K from Ford Park Improvements budget and
a transfer of $2,256,185 from Ford Park Management Plan budget. Consolidating dollars already in previous
budgets and adding use of $3.5M in Conference Center Funds for total project estimated cost of $6.3M
Public Restrooms370,000 - - - - Restrooms at lower bench of Ford Park
Total New Assets:13,380,101 - - - -
Total Expenditures19,925,608 4,675,946 2,917,693 4,172,275 9,099,023
Other Financing Sources (Uses)
Transfer from Conference Center Fund6,785,000 - - - -
Revenue Over (Under) Expenditures(7,915,720) (707,420) 1,033,822 (206,121) (5,129,176)
Beginning Fund Balance17,285,6059,369,8858,662,4659,696,2879,490,167
Ending Fund Balance9,369,885$ 8,662,465$ 9,696,287$ 9,490,167$ 4,360,991$
5 - 2 - 2
7/17/2012
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: July 17, 2012
ITEM/TOPIC: Ordinance No. 2, Series of 2012 and Resolution No. 2, Series of 2012. A work
session to discuss the proposed Vail Village Townhouse District. Specifically, the three policy
objectives adopted by the Vail Town Council and any associated negative impacts on
development potential.
PRESENTER(S): Bill Gibson, Community Development Department
ACTION REQUESTED OF COUNCIL: As this is a work session, the Community
Development Department recommends the Vail Town Council listen to the Staff presentation,
asks questions, and provides direction on how to proceed with the Town’s applications to
establish a new zone district by answering the policy questions outlined in the staff
memorandum.
BACKGROUND: On November 14, 2011, the Planning and Environmental Commission
forwarded a recommendation of approval, with modifications, to the Vail Town Council for the
proposed Ordinance No. 2, Series of 2012, and Resolution No. 7, Series of 2012, by a vote of
4-1-1 (Rediker opposed and Pratt recused).
On May 1, 2012, the Vail Town Council approved the first reading of Ordinance No. 2, Series
of 2012, by a vote of 6-0-1 (Foley opposed), with the modifications that Section 12-6J-9 allows
not more than one hundred twenty five square feet of GRFA for each one hundred square feet
of total site area (i.e. 1.25 GRFA ratio). The Vail Town Council tabled Resolution No. 7, Series
of 2012, to correspond to the second reading of the ordinance.
On May 15, 2012, the Vail Town Council tabled Resolution No. 7, Series of 2012, and the
second reading of Ordinance No. 2, Series of 2012, and requested a work session to discuss
the policy objectives and proposed gross residential floor area (GRFA) ratio of the proposed
new zone district.
STAFF RECOMMENDATION: As this is a work session, the Community Development
Department recommends the Vail Town Council listen to the Staff presentation, asks
questions, and provides direction on how to proceed with the Town’s applications to establish
a new zone district by answering the policy questions outlined in the staff memorandum.
The Community Development Department recommends the Vail Town Council grants a
continuance of Resolution No. 7, Series of 2012, and the second reading of Ordinance No. 2,
Series of 2012, to its August 7, 2012, public hearing.
ATTACHMENTS:
memo
Attachment A - GRFA based on lot size
Attachment B - GRFA based on built conditions
7/17/2012
Attachment C - alternative GRFA based on pre/post 2004
Attachment D - Public Comment
Mauriello Glavin VVTH email 071712
7/17/2012
TO: Vail Town Council
FROM: Community Development Department
DATE: July 17, 2012
SUBJECT: A work session to discuss the proposed Vail Village Townhouse District, and
setting forth details in regard thereto. (PEC110040, PEC110041)
Applicant: Town of Vail
Planner: Bill Gibson
I. SUMMARY
The purpose of this work session is to discuss the proposed Vail Village Townhouse
District. Specifically, the three policy objectives adopted by the Vail Town Council and
any associated negative impacts on development potential. The three adopted policy
objectives are as follows:
• The Town of Vail should adopt a new zoning district specifically designed to
regulate existing townhouse properties in Vail Village.
• The new district should economically incentivise the redevelopment of the
existing townhouse properties in Vail Village.
• The new district should maintain the existing character of the townhouse
properties in Vail Village.
The impacts to development potential (i.e. GRFA) of the proposed Vail Village
Townhouse District with a 1.25 GRFA ratio:
• Townhouse properties will not lose existing built GRFA.
• Townhouse properties will not lose potential GRFA based upon the 2010
analysis of the current 0.76 ratio plus interior conversions and 250 Additions.
• Some townhouse properties will lose potential GRFA based upon the 2010
analysis of built conditions:
Townhouse Potential GRFA Ratio
Under Current Zoning
Change if 1.25 GRFA
Ratio is Adopted
Number of
Existing Units
GRFA Change
per Unit
Vail Row House #10 1.31 -0.06 = -136 sq.ft. 2 -68 sq.ft./unit
Vail Row House #11 1.33 -0.08 = -163 sq.ft. 2 -82 sq.ft./unit
Vail Trails Chalets 1.27 -0.02 = -373 sq.ft. 19 -20 sq.ft./unit
Vail Trails East 1.32 -0.07 = -1,451 sq.ft. 25 -58 sq.ft./unit
6 - 1 - 1
7/17/2012
Town of Vail Page 2
II. DISCUSSSION ITEMS
THE PROBLEM
Since 2008, the Planning and Environmental Commission and the Vail Town Council
have identified problems related to the current zoning of the existing townhouse
properties in Vail Village as High Density Multiple-Family District:
• The existing townhouse properties in Vail Village are currently zoned High
Density Multiple Family District (HDMF). The HDMF zone district was not
designed to address townhouse properties. The existing townhouses are legally
non-conforming in regard to current zoning standards (setbacks, density,
landscape area, parking, etc.)
• Two types of plats: some units are part of a larger development site (Vail
Townhouse Condominiums Lots 1-6, Vail Trails, Vail Trails East) while others
units were platted as individual development sites (Vail Rowhouses Lots 7-13,
Texas Townhomes).
• Redevelopment is only possible with variances. Previous variances have
created inconsistency, inequity, and extended the length and complexity of the
development review process.
• Demo/Rebuild construction results in a loss of development rights.
• Creating a new zone district can streamline the development review process.
Does the Vail Town Council still believe these items are problems related to the
current HDMF zoning of the townhouse properties in Vail Village?
THE POLICY OBJECTIVES
Since 2008, the Vail Town Council, the Planning and Environmental Commission, the
former applicant, Town Staff, Town consultants, affected property owners, and the
general public have worked on one Special Development District application and two
new zone district applications to address these identified problems. The following have
been the underlying goals for all three applications:
• Streamlining the development review process by establishing a new zone district
to specifically address townhouse properties in Vail Village.
• Create incentives for redevelopment of existing townhouse properties.
• Preserve the existing residential character of the townhouse properties and the
neighborhood.
The Planning and Environmental Commission and Vail Town Council have discussed
these policy goals at numerous public hearings over the past four years.
6 - 1 - 2
7/17/2012
Town of Vail Page 3
On August 23, 2010; September 12, 2011; and November 11, 2011, the Planning and
Environmental Commission affirmed the following policies which were also specifically
affirmed by the Vail Town Council at its October 5, 2010, public hearing:
• The Town of Vail should adopt a new zoning district specifically designed to
regulate existing townhouse properties in Vail Village.
• The new district should economically incentivise the redevelopment of the
existing townhouse properties in Vail Village.
• The new district should maintain the existing character of the townhouse
properties in Vail Village.
On June 7, 2011, the Vail Town Council was informed that the former applicant had
withdrawn their application to establish a Vail Village Townhouse District. The Vail
Town Council subsequently directed Staff to process development applications on
behalf of the Town of Vail to reinitiate the proposal with the same policy direction.
Does the Vail Town Council still believe a new zone district should be established
to address the problems related to the current HDMF zoning of the townhouse
properties in Vail Village?
Does the Vail Town Council still believe a new zone district should streamline the
development review process?
Does the Vail Town Council still believe a new district should preserve the
existing residential character of the townhouse properties in Vail Village?
Does the Vail Town Council still believe a new zone district should incentivise
redevelopment of the townhouse properties in Vail Village? If so, how much of an
incentive is warranted to achieve the policy objectives?
THE PROPOSED SOLUTION
The Town of Vail, at the direction of the Vail Town Council, is proposing to establish a
new zone district – the Vail Village Townhouse (VVTD) District. This new zone district
is intended to be applied to existing townhouse properties in Vail Village which are
currently zoned High Density Multiple-Family (HDMF) District. The following is a
comparison of the development standards of the existing HDMF zoning and the
proposed VVTD zoning:
6 - 1 - 3
7/17/2012
Town of Vail Page 4
Development
Standard
HDMF VVTD
Permitted Uses Lodges
Multiple-Family Dwellings
Employee Housing Units
Multiple-Family Dwellings
Employee Housing Units
Lot Area 10,000 sf buildable lot area
30 ft min street frontage
80 ft x 80 ft square
10,000 sf total lot area
2,000 sf individually platted lots
20 ft min street frontage
Setbacks Front 20 ft
Sides 20 ft
Rear 20 ft
Front 20 ft
Sides 20 ft
Rear 20 ft
between attached units 0 ft
Building Height Flat roof 45 ft
Sloping roof 48 ft
Flat roof 40 ft
Sloping roof 43 ft
Density 25 units/acre greater of existing number and
25 units/acre
GRFA
(gross residential
floor area)
0.76 ratio to buildable lot area
+ “250 Additions”
+ Interior Conversions
+ Individual garage deduction
1.35 ratio to total lot area
No “250 Additions”
No Interior Conversions
No individual garage deduction
Site Coverage 55% of total lot area 55% of total lot area
Landscape Area 30% of total lot area 20% of total lot area
Parking 75% of spaces enclosed
Not allowed in front setback
Surface parking allowed
Allowed in front setback
Allowed in street right-of-way
Design Guidelines n/a see Vail Village Master Plan
The following design guidelines are also proposed in association with the new Vail
Village Townhouse District:
• Development Pattern: residential row style development
• Architectural Theme: architecturally integrated units, uniformity vs. individuality
• Building Form & Massing: two-story façade appearance, building step-backs from
street
• Street Edge: street enclosure, continuity, visual interest
• Façade: reduce appearance of building height, residential character, no
unbroken wall planes, street level garage doors discouraged
6 - 1 - 4
7/17/2012
Town of Vail Page 5
• Cantilevers: more than 3 feet discouraged and stacking not allowed
• Roof Pitch: primary roofs 3:12 to 4:12, secondary roofs 6:12 to 9:12, limit flat
roofs, discourage mansard roofs
• Roof Ridge: parallel to front façade, create visual interest, reduce appearance of
building height, articulation, add dormers
• Fence/Site Wall: discouraged except to screen trash and utilities
• Landscaping: add privacy and soften front building façades
• Deck Rails: reduce the appearance of building height, include transparency,
include material changes, step from walls
• Parking: allow at-grade surface parking and below grade parking structures,
discourage individual garages and carports on the first floor (street level)
The Planning and Environmental Commission recommended the Vail Town Council
approve these zoning code and master plan amendments to establish a new Vail
Village Townhouse District at its November 11, 2011, public hearing.
On May 1, 2012, the Vail Town Council approved the first reading of Ordinance No. 2,
Series of 2012, by a vote of 6-0-1 (Foley opposed), with the modification that Section
12-6J-9 allows not more than one hundred twenty five square feet of GRFA for each
one hundred square feet of total site area (i.e. 1.25 GRFA ratio). The Vail Town Council
tabled Resolution No. 7, Series of 2012, to correspond to the second reading of
Ordinance No. 2, Series of 2012.
HOW THE SOLUTION MEETS THE POLICY OBJECTIVES
As previously identified, the adopted policy objectives for the new zone district are:
• Streamlining the development review process by establishing a new zone district
to specifically address townhouse properties in Vail Village.
• Create incentives for redevelopment of existing townhouse properties.
• Preserve the existing residential character of the townhouse properties and the
neighborhood.
There has been no public, Town Council, or Planning and Environmental Commission
opposition to the objective of streamlining the development review process by
establishing a new zone district specifically intended to address the existing townhouse
properties in Vail Village.
The proposed Vail Village Townhouse District streamlines the development review
process based upon the following:
6 - 1 - 5
7/17/2012
Town of Vail Page 6
• fewer legal non-conformities due to the proposed development standards more
closely reflecting the built conditions
• fewer future variances for redevelopment by addressing the two existing
subdivision scenarios (townhouse building development sites and individual
townhouse unit develop sites)
• fewer future variances for redevelopment by eliminating setbacks between
attached units
• fewer future variances for redevelopment by increasing density to allow the
current built number of dwelling units
• fewer future variances for redevelopment by consolidating additional GRFA from
Interior Conversions and 250 Additions into the allowable GRFA ratio
• fewer future variances for redevelopment by allowing parking in the front setback
and within the street right-of-way
• fewer future variances for redevelopment by decreasing landscape area
requirement to more closely reflect built conditions
• simplifying the allowable density calculations by utilizing “total” lot area, rather
than “buildable” lot area calculations
• more consistent and equitable application of the zoning regulations by reducing
future case-by-case variances from the multiple development standards
The proposed Vail Village Townhouse District includes significant incentives for
redevelopment including the following:
• addressing the two existing subdivision scenarios (townhouse building
development sites and individual townhouse unit develop sites)
• eliminating setback requirements between attached townhouse units
• increasing density to allow the existing, built number of dwelling units
• allowing unenclosed parking
• density and GRFA are based upon total lot area instead of buildable lot area
• consolidate current GRFA bonuses into the allowable GRFA ratio
• allowing parking within the front setback
• allowing parking within the street right-of-way with a revocable permit
• reducing the minimum landscape area standards
• facilitating “demo/rebuild” projects without the loss of development potential by
consolidating current GRFA bonuses into the allowed GRFA formula (i.e. ratio)
The proposed Vail Village Townhouse District also includes measures to maintain the
existing residential character of the townhouses and the neighborhood, including:
• establishing design guidelines addressing development patters, architectural
theme, building form and massing, street edge, facades, cantilevers, roof pitches,
roof ridges, fences/site walls, landscaping, deck rails, and parking
• reducing the allowable land uses
• reducing the allowable building height
• eliminating GRFA deductions for individual garages
6 - 1 - 6
7/17/2012
Town of Vail Page 7
CONVERTING MULTIPLE-FAMILY GRFA TO TOWNHOUSE GRFA
The proposed GRFA modifications of the Vail Village Townhouse District are grounded
in the three adopted policy objectives:
• Streamlining the development review process by establishing a new zone district
to specifically address townhouse properties in Vail Village.
• Create incentives for redevelopment of existing townhouse properties.
• Preserve the existing residential character of the townhouse properties and the
neighborhood.
The proposed Vail Village Townhouse District is intended to streamline the development
review process and to create an incentive for redevelopment by consolidating the
current GRFA deductions and bonuses into a single GRFA ratio. The GRFA ratio for
the proposed Vail Village Townhouse District is higher than the 0.76 GRFA ratio of the
High Density Multiple-Family district to account for current deductions and bonuses.
Converting High Density Multiple-Family District GRFA to Vail Village Townhouse
District GRFA is not an exact science, nor a matter of simple accounting. Each existing
townhouse property has its own unique circumstances and conditions (location, site
constraints, existing architectural design, nonconformities, previous variances, built and
un-built interior conversions, built and un-built 250’s, illegal construction, etc.). Such a
conversion involves a variety of methodologies, assumptions and approximations.
These variables create variable results. Therefore, there is no single “correct” ratio to
convert High Density Multiple-Family District GRFA to Vail Village Townhouse District
GRFA.
In 2010, the former applicant of the new Vail Village Townhouse District, John Galvin,
represented by the Mauriello Planning Group and KH Webb Architects, proposed a
GRFA ratio of 1.50. At that time, Staff and the Vail Town Council found that a GRFA
ratio of 1.25 achieved the three policy goals of the proposed Vail Village Townhouse
District. The Planning and Environmental Commission recommended a GRFA ratio of
1.35 to further ensure that existing development rights would be preserved with the new
zone district.
In 2011, the Town of Vail became the applicant for the proposed Vail Village
Townhouse District and proposed design guidelines to accompany the new zone
district. The Planning and Environmental Commission again recommended a GRFA
ratio of 1.35 for the new zone district. The former applicant continued to advocate a
GRFA ratio of 1.50 or alternative GRFA calculation methods that will facilitate the
Galvin’s desired future renovations to their townhouse.
Neither the Planning and Environmental Commission or the Vail Town Council has
adopted a specific GRFA policy for the proposed Vail Village Townhouse District. The
current applicable policy goals of the new zone district are to create incentives for
6 - 1 - 7
7/17/2012
Town of Vail Page 8
redevelopment, but at the same time preserve the existing residential character of the
townhomes and the neighborhood.
THE GRFA DEBATE
The adopted policy objectives for the proposed Vail Village Townhouse District do not
include a specific GRFA policy. Instead, the policy objectives include both creating
redevelopment incentives and preserving the existing residential character of the
townhouses and the neighborhood.
Advocates for redevelopment have argued to the Vail Town Council and the Planning
and Environmental Commission that increases in allowable GRFA are necessary
incentives for the redevelopment of existing townhouse properties.
While advocates against redevelopment in favor of preservation have argued to the Vail
Town Council and the Planning and Environmental Commission that increases in the
allowable GRFA will be detrimental to the existing residential character of the
neighborhood.
Since 2008, the primary issue of debate related to establishing either a special
development district or a new zone district for the townhouse properties in Vail Village
has been gross residential floor area (GRFA). The former applicant, John Galvin, hired
KH Webb Architects to design renovations to their existing unit at the Vail Row Houses.
The desired renovation can not be constructed under the current High Density Multiple-
Family District. Mr. Galvin hired KH Webb Architects and the Mauriello Planning Group
to submit applications to first establish a new special development district and
subsequently to establish a new zone district. Both applications proposed increasing
the allowable GRFA limits to facilitate the former applicant’s desire renovations (i.e. a
1.50 GRFA ratio). The proposed special development district ordinance was not
approved by the Vail Town Council on second reading. The new zone district proposal
was withdrawn by the applicant after the Vail Town Council approved the first reading of
the ordinance with a GRFA ratio of 1.25. Mr. Galvin and his representatives continue to
advocate for increases to the allowable GRFA to facilitate the desired renovations with
recommendations for a 1.50 GRFA ratio, a lower ratio with changes to the GRFA
basement deductions, or the elimination of GRFA within this district.
Adjacent Vail Row House property owner, Dolph Bridgewater, did not oppose a new
special development district or new zone district to address the identified problems
associated with existing townhouse properties in Vail Village being zoned High Density
Multiple-Family District. However, he was opposed to the design of the Galvin’s desired
renovation and the proposed increases in allowable GRFA associated with the special
development district proposal and both new zone district proposals. Mr. Bridgewater
has also advocated that a historic preservation designation should be applied to the
existing townhouse properties in Vail Village.
As public discussion of a new zone district has continued over the years, other affected
property owners have communicated to the Vail Town Council and the Planning and
Environmental Commission their support for the Galvin’s recommendation for a 1.50
6 - 1 - 8
7/17/2012
Town of Vail Page 9
GRFA ratio. Since the Town Council’s last hearing, affected property owners are now
expressing concerns that a GRFA ratio of less than 1.50 could result in a loss of their
current development rights (i.e. GRFA).
WHAT GRFA DOESN’T DO
To understand the affects of gross residential floor area limits on redevelopment and the
preservation of neighborhood character, one must understand that GRFA does not
control all floor area. Additionally, one must understand that GRFA influences; but does
not fully control, building design or appearance.
GRFA only regulates residential land uses, thus the “R” in GRFA. GRFA is the square
footage measurement of the residential floor area of a building. Pursuant to Section 12-
15-1, Purpose, Vail Town Code, the adopted GRFA regulations are “ intended to
control and limit the size, bulk, and mass of residential structures within the Town.”
However, unlike the floor area ratio (FAR) regulations commonly imposed by other
municipalities, the Town of Vail’s adopted GRFA regulations allow for numerous
“deductions” from the floor area calculations. The Town’s GRFA regulations deduct any
common element floor area in a residential building such as hallways, stairs, elevators,
airlocks, enclosed recreation facilities, mechanical rooms and shafts, solar rock storage
areas, closet and storage areas, meeting and convention facilities, office space,
garages, etc. The Town’s adopted GRFA regulations also allow deductions for floor
area within an individual dwelling units associated with garages, attics, crawl spaces,
basements, vaulted areas, roofed porches, airlocks, greenhouses, etc.
Additionally, the Town of Vail’s adopted GRFA regulations also include GRFA bonuses
such as the “Additional Gross Residential Floor Area (250 Ordinance)” and “Interior
Conversion” provisions. These two regulations allow for additions to existing residential
building beyond the prescribed GRFA limits of the applicable zone district. The 250
Ordinance allows an additional 250 sq.ft. of floor area and the interior conversion
provision allows an unlimited addition of floor area within existing crawlspaces, vaulted
spaces, attics, etc. Both 250 Ordinance and interior conversion additions can be
constructed regardless on how non-conforming a building may already be in regard to
the prescribed GRFA limits.
The Town’s adopted GRFA regulations do not reflect the total floor area of a building,
do not measure the actual size of a residential building, and therefore do not fully
control the bulk and mass of a building.
Additionally, GRFA is a 2-dimensional measurement of floor area. By its nature, this 2-
dimensional tool can only influence the 3-dimensional bulk and mass of a building. The
Town’s adopted GRFA regulations do not fully measure or control the bulk and mass of
a building. Because of this, GRFA is but one of several zoning tools utilized by the Vail
Town Code. The Town’s adopted zoning regulations also include limits on setbacks,
height, site coverage, and landscaping to control the 3-dimensional bulk and mass of a
building.
6 - 1 - 9
7/17/2012
Town of Vail Page 10
THE CORRECT GRFA RATIO
There is no “correct” GRFA ratio for the proposed Vail Village Townhouse District. The
Vail Town Council should not approach the Vail Village Townhouse District GRFA
deliberation as some form of proposal/counter-proposal negotiation. The Vail Town
Council should instead determine which GRFA ratio ( 1.25, 1.26, 1.27 1.48, 1.49,
1.50 ), if any, will most effectively achieve the stated policy goals and desired
outcomes of the new zone district. There are varying opinions of what GRFA ratio is
most appropriate for the proposed Vail Village Townhouse District. The Vail Town
Council may choose to agree with the Planning and Environmental Commission’s
recommendation of 1.35, the former applicant’s recommendation of 1.50, or opponent’s
recommendations of less than 1.25. Or, the Vail Town Council may determine that
none of these recommendations achieve the stated objectives and desired outcomes.
As identified previously, converting High Density Multiple-Family District GRFA to Vail
Village Townhouse District GRFA is not an exact science, nor a matter of simple
accounting. Each existing townhouse property has its own unique circumstances and
conditions (location, site constraints, existing architectural design, nonconformities,
previous variances, built and un-built interior conversions, built and un-built 250’s, illegal
construction, etc.). Such a conversion involves a variety of methodologies, assumptions
and approximations. The method, assumptions and approximations you choose to use
will determine your results.
In 2010, the former applicant representative Mauriello Planning Group presented a
GRFA analysis to the Planning and Environmental Commission and the Vail Town
Council (Attachment B). That analysis identified the “Potential GRFA Ratio Under
Current Regulations” as high as 1.33 at the Vail Row House, 1.27 at Vail Trails Chalets,
1.32 at Vail Trails East, and 1.21 at Texas Townhomes. Again, this analysis is based
upon a series of approximations of existing conditions and assumptions about
theoretical future development rights under current HDMF zoning.
This analysis was the primary basis for Staff’s and the former Town Council’s GRFA
ratio recommendation of 1.25 and the Planning and Environmental Commission’s GRFA
ratio recommendation of 1.35.
This 2010 analysis was provided to the Planning and Environmental Commission and
Vail Town Council as part of the historical record during the current review of the
proposed Vail Village Townhouse District.
ARE PROPERTIES BEING DOWNZONED?
The answer to this discussion question depends upon how one chooses to compare the
current HDMF regulations to the proposed VVTD regulations. Staff does not believe the
following redevelopment incentives of the proposed Vail Village Townhouse District
constitute a “downzoning” or “loss of development rights”:
• addressing the two existing subdivision scenarios (townhouse building
development sites and individual townhouse unit develop sites)
6 - 1 - 10
7/17/2012
Town of Vail Page 11
• eliminating setback requirements between attached townhouse units
• increasing density to allow the existing, built number of dwelling units
• allowing unenclosed parking
• density and GRFA are based upon total lot area instead of buildable lot area
• consolidate current GRFA bonuses into the allowable GRFA ratio
• allowing parking within the front setback
• allowing parking within the street right-of-way with a revocable permit
• reducing the minimum landscape area standards
• facilitating “demo/rebuild” projects without the loss of development potential by
consolidating current GRFA bonuses into the allowed GRFA formula (i.e. ratio)
Staff interprets the resent public comment questions and concerns raised about down
zoning and loss of development rights as comments specifically directed at the
proposed 1.25 GRFA ratio for the new district. Staff believes these concerns about
downzoning and a loss of development rights are related to potential GRFA, not existing
built GRFA, for the townhouse properties in Vail Village. Based upon the 2010
Mauriello Planning Group analysis (Attachment B), no existing townhouse property will
be rendered legally non-conforming in regard to GRFA based upon a 1.25 GRFA ratio.
The current HDMF regulations allow a GRFA ratio of 0.76, plus additional GRFA
through interior conversions and 250 Additions. The proposed new zone district
consolidates the current additional GRFA associated with an interior conversion and a
250 Addition into the allowable GRFA ratio (1.25 as approved by the Council on first
reading) for the district. As discussed previously, the methodologies, assumptions and
approximations one chooses to use in converting redevelopment potential under HDMF
to redevelopment potential under VVTD will determine one’s the results.
In 2010, Staff prepared a GRFA conversion analysis based upon the existing total lot
size of each townhouse property, the current 0.76 GRFA ratio of HDMF zoning, an
additional 15% increase to account for the current interior conversion provisions, and an
additional 250 sq. ft. per unit to account for the current 250 Addition provisions
(Attachment A).
Based upon this analysis, there is no loss of development potential (i.e. GRFA) for any
townhouse property if the Town Council’s first reading approved 1.25 GRFA ratio or the
Planning and Environmental Commission’s recommended 1.35 GRFA ratio is applied to
the proposed new zone district.
In 2010, the Mauriello Planning Group prepared a GRFA analysis based upon an
estimation of the built conditions at the townhouse properties in Vail Village (Attachment
B). This analysis was based upon available Eagle County Assessor data with
approximations of the applicable basement deduction percentages. Staff does not
consider this analysis a formal existing GRFA study for development application review
purposes, but does find this analysis to be a valid approximation for the purposes of
evaluating this proposed new zone district.
Based upon this Mauriello Planning Group analysis, there is no loss of development
potential (i.e. GRFA) for any townhouse property owner if the PEC’s recommended 1.35
6 - 1 - 11
7/17/2012
Town of Vail Page 12
GRFA ratio is applied to the proposed zone district. Based upon this analysis, the Town
Council’s first reading approved 1.25 GRFA ratio would create a loss of development
potential (i.e. GRFA) for:
Townhouse Potential GRFA Ratio
Under Current Zoning
Change if 1.25 GRFA
Ratio is Adopted
Number of
Existing Units
GRFA Change
per Unit
Vail Row House #10 1.31 -0.06 = -136 sq.ft. 2 -68 sq.ft./unit
Vail Row House #11 1.33 -0.08 = -163 sq.ft. 2 -82 sq.ft./unit
Vail Trails Chalets 1.27 -0.02 = -373 sq.ft. 19 -20 sq.ft./unit
Vail Trails East 1.32 -0.07 = -1,451 sq.ft. 25 -58 sq.ft./unit
Additionally, because a specific amount of GRFA is allowed within a zone district, does
not mean it is practical or even possible to construct that much floor area. As discussed
previously, GRFA is but one tool utilized by the Town’s zoning regulations to control
development. In many circumstances, the GRFA ratios prescribed by the Vail Town
Code are not the first limiting regulatory factor affecting the size of development. For
example, houses located on smaller lots (less than 14,000 sq.ft.) in the Two-Family
Residential District and Two-Family Primary/Secondary District, are commonly
restricted in size by the site coverage and landscape area requirements of the zoning
regulations and can not be built to the maximum GRFA limits of those districts. Other
examples of this phenomenon include the Lionshead Mixed Use 1 and Lionshead Mixed
Use 2 Districts. Redevelopment projects in LMU-1 and LMU-2 constructed during Vail’s
Billion Dollar Renewal era had less residential floor area than was allowed by the
prescribed GRFA ratios in those districts. These recent mixed use and multiple-family
redevelopment projects were limited in size and scale by building height, parking,
setbacks, and other development standards before the allowed GRFA ratios became a
factor.
Additionally, non-zoning factors and characteristics of existing properties also limit
building size and precluded the construction of the maximum GRFA allowed by zoning.
These factors may include, but are not limited, to financial costs, location, existing
architectural design, structural integrity, site constraints (topography, natural hazards,
existing vegetation, existing structures, utilities, etc.), easements, private covenants,
party wall agreements, etc.
THE ERROR
In April/May 2012, Staff presented an alternative GRFA analysis for the Town Council’s
review (Attachment C) to help illustrate the point that the conversion of GRFA from
HDMF to VVTD is not a simple matter; and the method, assumptions and
approximations one chooses to consider will impact the results of that analysis.
This alternative analysis utilizes some of the same assumptions about existing
conditions as the 2010 Mauriello Planning Group analysis, but considers more liberal
(“worst case scenario”) assumptions about the theoretical existing future development
rights under current HDMF zoning. This analysis includes accounting for additional 250
Additions which could have been constructed prior to the 2004 comprehensive GRFA
6 - 1 - 12
7/17/2012
Town of Vail Page 13
amendments. The 2004 GRFA amendments “reset the clock” for the implementation of
the 250 Ordinance. After the 2004 GRFA amendments, all existing HDMF zoned
dwelling units became eligible to construct a new 250 Addition, regardless of whether or
not a 250 Addition had been constructed under the previous GRFA regulations. The
result was that some HDMF zoned townhouse properties in Vail Village can ultimately
construct two 250 Additions (one pre-2004 and one post-2004), while the existing
townhouse properties that did not utilize the 250 Ordinance provisions prior to 2004 will
ultimately only be allowed one bonus addition.
This analysis also includes a 15% increase in GRFA to account for interior conversions.
15 percent was the increase used in 2004 to consolidate interior conversions into the
allowable GRFA ratios for low density residential districts. The 2010 Mauriello Planning
Group built conditions GRFA analysis did not factor in interior conversion given the limit
vaulted area in most of the existing townhome properties and assumptions that interior
conversions of existing crawlspaces would be accounted for by the GRFA basement
deduction.
Staff’s alternative analysis appears to be the impetus for some recent public comment
concerning potential downzoning and loss of development rights. The policy objectives
of the proposed Vail Village Townhouse District project do not include reevaluating past
policy decisions from the 2004 amendments. Staff does not recommend this
alternative, worst case scenario, analysis be the sole basis for selecting a GRFA ratio
for the proposed Vail Village Townhouse District. Based upon both 2010 GRFA
conversion analyses, Staff believes both a 1.25 and 1.35 GRFA achieve the adopted
policy objectives for the new zone district.
After publication of the Town Council’s May 15th memorandums, but prior to the Vail
Town Council’s public hearing, an error was discovered in the alternative GRFA
analysis. The estimated existing floor area in Table B for Vail Trails Chalet and Vail
Trails East was inadvertently copied and pasted from the Vail Townhouse
Condominiums Table B without modification. Attached is a corrected Table B for Vail
Trails Chalets and Vail Trails East. Staff does not believe this error is substantive to the
ongoing GRFA ratio deliberations, nor does Staff believe this error would alter the Staff
or Planning and Environmental Commission recommendations.
ALTERNATIVE GRFA PROPOSALS
During the course of the Town Council’s deliberations on the proposed Vail Village
Townhouse District, the Mauriello Planning Group has recommended alternative GRFA
regulations for the new zone district including: a 1.49 GRFA ratio, a 1.35 GRFA ratio
plus a 100% basement deduction, or no GRFA limits.
1.49 GRFA Ratio
Pro’s
o Achieves the policy objectives of streamlining the development review
process similar to a 1.25 or 1.35 GRFA ratio.
6 - 1 - 13
7/17/2012
Town of Vail Page 14
o Achieves the policy objectives of creating redevelopment incentives to a
greater degree than a 1.25 or 1.35 GRFA ratio.
o Provides greater assurance that no existing properties will be rendered
legally non-conforming or “loose” perceived development rights than a
1.25 or 1.35 GRFA ratio. However, the loss of real or perceived
development rights is not directly addressed by the adopted policy
objectives for the new district.
Con’s:
o Does not achieve the policy objective of maintaining the existing
residential character of the townhouse properties and the neighborhood to
the same degree as a 1.25 or 1.35 GRFA ratio due to a greater allowance
for building bulk and mass. However, as identified elsewhere in this
memorandum, GRFA does not fully control building bulk and mass and
GRFA is only one zoning tool utilized by the Vail Town Code to control
building bulk and mass.
1.35 GRFA Ratio Plus a 100% Basement Deduction
Pro’s
o Achieves the policy objectives of streamlining the development review
process and creating redevelopment incentives similar to a 1.25 or 1.35
GRFA ratio.
o Achieves the policy objectives of creating redevelopment incentives to a
greater degree than a 1.25 or 1.35 GRFA ratio.
o Provides greater assurance that no existing properties will be rendered
legally non-conforming or “loose” development rights than a 1.25 or 1.35
GRFA ratio. However, the loss of real or perceived development rights is
not directly addressed by the current policy objectives.
Con’s:
o Does not achieve the policy objective of streamlining the development
review process by creating a GRFA basement deduction policy unique to
only one zone district.
o Does not achieve the policy objective of maintaining the existing
residential character of the townhouse properties and the neighborhood to
the same degree as a 1.25 or 1.35 GRFA ratio due to a greater allowance
for building bulk and mass. However, as identified elsewhere in this
memorandum, GRFA does not fully control building bulk and mass and
GRFA is only one zoning tool utilized by the Vail Town Code to control
building bulk and mass.
o The current zoning regulations already allow a 100% GRFA deductible
basement. For example, a completely below grade sub-basement
6 - 1 - 14
7/17/2012
Town of Vail Page 15
currently exists in Unit 2A of the Vail Rowhouse Condominiums. This sub-
basement is located one story below the creek side walkout level of this
row house complex. This sub-basement was originally constructed
without building permits and was the impetuous for the 2004 Town Code
amendments establishing a GRFA basement deduction policy. This sub-
basement is defined as the lowest level of the structure and is 100%
deducted from today’s GRFA calculations.
No GRFA Limits
Pro’s
o Achieves the policy objectives of streamlining the development review
process to a greater degree than applying any GRFA ratio by eliminating
the regulation of a development standard.
o Achieves the policy objectives of creating redevelopment incentives to a
greater degree than applying any GRFA ratio.
o Provides greater assurance that no existing properties will be rendered
legally non-conforming or “loose” development rights applying any GRFA
ratio. However, the loss of real or perceived development rights is not
directly addressed by the adopted policy objectives for the new district.
Con’s:
o Does not achieve the policy objective of maintaining the existing
residential character of the townhouse properties and the neighborhood to
the same degree as applying a GRFA ratio due to greater allowable
building bulk and mass. However, as identified elsewhere in this
memorandum, GRFA does not fully control building bulk and mass and
GRFA is only one zoning tool utilized by the Vail Town Code to control
building bulk and mass.
o Does not achieve the policy objective of streamlining the development
review process by creating a GRFA policy unique to only one zone district.
THE NEXT STEPS
• The Vail Town Council may choose to proceed forward with a 1.25 GRFA ratio
as approved by the Council on first reading.
• The Vail Town Council may choose to proceed forward with a 1.35 GRFA ratio
as recommended by the Planning and Environmental Commission.
• The Vail Town Council may choose to proceed forward with no changes to the
current 0.76 GRFA ratio, Interior Conversion, and 250 Ordinance regulations.
6 - 1 - 15
7/17/2012
Town of Vail Page 16
• The Vail Town Council may choose to modify the adopted policy objectives of the
proposed new district. Changes to the objectives may necessitate modifications
to the proposed ordinance and resolution.
• The Vail Town Council may choose to move forward with alternative density
allowances such as 1.49 GRFA ratio, 1.35 GRFA ration plus a 100% basement
deduction, or eliminating GRFA limits in the proposed district.
• The Vail Town Council may choose to withdraw this application and maintain the
status quo.
IV. ACTION REQUESTED OF THE COUNCIL
As this is a work session, the Community Development Department recommends the
Vail Town Council listen to the Staff presentation, asks questions, and provides
direction on how to proceed with the Town’s applications to establish a new zone district
by answering the following:
1. Does the Vail Town Council still believe there are problems related to
the current HDMF zoning of the townhouse properties in Vail Village?
2. Does the Vail Town Council still believe a new zone district should be
established to address the problems related to the current HDMF zoning
of the townhouse properties in Vail Village?
3. Does the Vail Town Council still believe a new zone district should
streamline the development review process?
4. Does the Vail Town Council still believe a new district should preserve
the existing residential character of the townhouse properties in Vail
Village?
5. Does the Vail Town Council still believe a new zone district should
incentivise redevelopment of the townhouse properties in Vail Village?
If so, how much of an incentive is warranted to achieve the policy
objectives?
V. RECOMMENDATION
The Community Development Department believes the proposed Ordinance No. 2,
Series of 2012, and Resolution No. 7, Series of 2012, achieve the Town Council’s
current adopted policy objectives. Therefore, the Community Development Department
recommends the Vail Town Council proceeds forward with the second reading of
Ordinance No. 2, Series of 2012, and the final reading of Resolution No. 7, Series of
2012, at its August 7, 2012, public hearing.
6 - 1 - 16
7/17/2012
Town of Vail Page 17
VI. ATTACHMENTS
A. Staff’s 2010 GRFA Conversion Analysis (based upon lot size)
B. Mauriello Planning Group’s 2010 GRFA Analysis (based upon built conditions)
C. Staff’s 2012 Alternative GRFA Conversion Analysis (inclusive of pre-2004
development rights)
6 - 1 - 17
7/17/2012
GRFA Conversion from HDMF to VVTD
(consolidating the current ratio, interior conversions, and 250 additions)
Vail TownhousesUnits 1-6
Total Lot Size16,220
Current Zoning 0.76 GRFA ratio 12,327
Equivalent of Interior Conversions (+15%)1,849
Equivalent of 250 Additions (11 units)2,750
Total GRFA16,926
GRFA Ratio1.04
Vail Row HousesUnit 7Unit 8Unit 9Unit 10Unit 11Unit 12Unit 13
Total Lot Size2,7442,6142,3962,2652,3092,9195,750
Current Zoning 0.76 GRFA ratio 2,0851,9871,8211,7211,7552,2184,370
Equivalent of Interior Conversions (+15%)313298273258263333656
Equivalent of 250 Additions (1 to 2 units)500500250500500500500
Total GRFA 2,8982,7852,3442,4802,5183,0515,526
GRFA Ratio1.061.070.981.091.091.050.96
Vail Trails ChaletComplex
Total Lot Size18,644
Current Zoning 0.76 GRFA ratio 14,169
Equivalent of Interior Conversions (+15%)2,125
Equivalent of 250 Additions (19 units)4,750
Total GRFA 21,045
GRFA Ratio1.13
Vail Trails EastComplex
Total Lot Size20,735
Current Zoning 0.76 GRFA ratio 15,759
Equivalent of Interior Conversions (+15%)2,364
Equivalent of 250 Additions (25 units)6,250
Total GRFA 24,372
GRFA Ratio1.18
Texas TownhomesLot 1Lot 2Lot 3Lot 4Lot 5Lot 6Lot 7Lot 8&9
Total Lot Size2,3092,3522,3092,3522,3522,3522,3523,920
Current Zoning 0.76 GRFA ratio 1,7551,7881,7551,7881,7881,7881,7882,979
Equivalent of Interior Conversions (+15%)263268263268268268268447
Equivalent of 250 Additions (1 to 2 units)250500250500500500500500
Total GRFA 2,2682,5562,2682,5562,5562,5562,5563,926
GRFA Ratio0.981.090.981.091.091.091.091.00
6 - 2 - 1
7/17/2012
⊇↵•×∈±♥¬±↔↑≈↑⌠
±←⇔♦•↑←•″≠∧∈∨⇓∈↵←•±
↵↑±″↑←→↔←≈…
∠±←≈″←•↵×∧∈∨⇓∈↵←•±⊄″…≈→
⇑↔→→≈″←∈≈≠↔×↵←•±″↑
∫
∫∫
∫∫
∫∫
∫∫
∫∫
∫∫
⊂±←↵×∫∫
Prepared by Mauriello Planning Group, presented to PEC & TC 2010
6 - 3 - 1
7/17/2012
⊂≈♦↵↑⊂±♥″÷±≥≈↑
±←⇔♦•↑←•″≠∧∈∨⇓∈↵←•±
↵↑±″↑←→↔←≈…
∠±←≈″←•↵×∧∈∨⇓∈↵←•±⊄″…≈→
⇑↔→→≈″←∈≈≠↔×↵←•±″↑
∫∫
∫∫
∫∫
∫∫
∫∫
∫∫
∫∫
∫∫
⊂±←↵×∫∫
6 - 3 - 2
7/17/2012
⊇↵•×⊂→↵•×↑⇑÷↵×≈←↑↵″…
⊇↵•×⊂→↵•×↑⇔↵↑←
±←⇔♦•↑←•″≠∧∈∨⇓∈↵←•±
↵↑±″↑←→↔←≈…
∠±←≈″←•↵×∧∈∨⇓∈↵←•±
⊄″…≈→⇑↔→→≈″←
∈≈≠↔×↵←•±″↑
⊇↵•×⊂→↵•×↑⇔↵↑←∫∫
⊇↵•×⊂→↵•×↑⇑÷↵×≈←↑∫∫
6 - 3 - 3
7/17/2012
Project
Total
UnitsLot AreaDensityProject
Total
SQ.FT.
GRFA
Ratio
Existing
GRFA
Ratio
Potential
Current
VRH 102,030.0 - VRH 1- 0.000.76
VRH 233,254.0 40.16 VRH 24,223 1.301.53
VRH 322,251.0 38.70 VRH 32,495 1.111.33
VRH 422,883.0 30.22 VRH 42,751 0.951.13
VRH 522,956.0 29.47 VRH 52,813 0.951.12
VRH 622,846.0 30.61 VRH 63,325 1.171.34
VRH 1-6 TOTAL1116,220.0 29.54 VRH 1-6 TOTAL15,608 0.961.13
VRH 722,744.0 31.75 VRH 72,252 0.821.00
VRH 822,614.0 33.33 VRH 82,713 1.041.23
VRH 912,396.0 18.18 VRH 91,667 0.700.86
VRH 1022,265.0 38.46 VRH 102,477 1.091.31
VRH 1122,309.0 37.73 VRH 112,565 1.111.33
VRH 1222,919.0 29.85 VRH 122,566 0.881.05
VRH 1325,750.0 15.15 VRH 133,926 0.680.85
VRH 7-13 TOTA1320,997.0 26.97 VRH 7-13 TOTA18,166 0.871.05
TX TH 112,308.7 18.87 TX TH 12,126 0.921.03
TX TH 222,352.2 37.04 TX TH 21,845 0.781.00
TX TH 312,308.7 18.87 TX TH 31,080 0.470.87
TX TH 422,352.2 37.04 TX TH 42,226 0.951.16
TX TH 522,352.2 37.04 TX TH 52,336 0.991.21
TX TH 622,352.2 37.04 TX TH 62,061 0.881.09
TX TH 722,352.2 37.04 TX TH 71,845 0.781.00
TX TH 812,308.7 18.87 TX TH 83,216 1.391.50
TX TH 901,611.7 - TX TH 9- 0.000.00
TX TH TOTAL1320,299.0 27.90 TX TH TOTAL16,735 0.821.02
VTE (all)2520,734.6 52.52 VTE (all)19,889 0.961.32
VTC (all)1918,643.7 44.39 VTC (all)17,416 0.931.27
118
Nonconforming with TOV proposalNonconforming with TOV proposal
Density AnalysisGRFA Analysis
UnitsthatdonotmeetdensitycannotaddanyGRFA
unlesstheyarebroughtintocompliance.Because250s
wouldbeeliminated,theseunitshavenoadditional
developmentpotentialasproposedbystaff.
3unitswouldbe
renderednon
A. GRFA based on lot sizeUnit 7Unit 8Unit 9Unit 10Unit 11Unit 12Unit 13
lot size2,7442,6142,3962,2652,3092,9195,750
allowed GRFA2,0851,9871,8211,7211,7552,2184,370
ratio of lot size0.760.760.760.760.760.760.76
allowed GRFA + Interior Conversion(15%)2,3982,2852,0941,9802,0182,5515,026
ratio of lot size0.870.870.870.870.870.870.87
2x250's per unit1,0001,0005001,0001,0001,0001,000
allowed GRFA + IC's + 2x250's3,3983,2852,5942,9803,0183,5516,026
GRFA ratio1.241.261.081.321.311.221.05
B. GRFA based on built conditionsUnit 7Unit 8Unit 9Unit 10Unit 11Unit 12Unit 13
lot size2,7442,6142,3962,2652,3092,9195,750
existing GRFA2,2522,7131,6672,4772,5652,5663,926
ratio of lot size0.821.040.701.091.110.880.68
allowed GRFA + Interior Conversion(15%)2,5903,1201,9172,8492,9502,5904,515
ratio of lot size0.941.190.801.261.280.890.79
1x250 per unit (un-built post 2004)5000250500500500500
allowed GRFA + IC's + 2x250's3,0903,1202,1673,3493,4503,0905,015
GRFA ratio1.131.190.901.481.491.060.87
A. GRFA based on lot sizeLot 1Lot 2Lot 3Lot 4Lot 5Lot 6Lot 7Lot 8&9
lot size2,3092,3522,3092,3522,3522,3522,3523,920
allowed GRFA1,7551,7881,7551,7881,7881,7881,7882,979
ratio of lot size0.760.760.760.760.760.760.760.76
allowed GRFA + Interior Conversion(15%)2,0182,0562,0182,0562,0562,0562,0563,426
ratio of lot size0.870.870.870.870.870.870.870.87
2x250's per unit5001,0005001,0001,0001,0001,0001,000
allowed GRFA + IC's + 2x250's2,5183,0562,5183,0563,0563,0563,0564,426
Allowed GRFA ratio1.091.301.091.301.301.301.301.13
B. GRFA based on built conditionsLot 1Lot 2Lot 3Lot 4Lot 5Lot 6Lot 7Lot 8&9
lot size2,3092,3522,3092,3522,3522,3522,3523,920
existing GRFA2,1261,8451,0802,2262,3362,0611,8453,216
ratio of lot size0.920.780.470.950.990.880.780.82
allowed GRFA + Interior Conversion(15%)2,4452,1221,2422,5602,6862,3702,1223,698
ratio of lot size1.060.900.541.091.141.010.900.94
1x250 per unit (un-built post 2004)250500250500500500500500
allowed GRFA + IC's + 2x250's2,6952,6221,4923,0603,1862,8702,6224,198
GRFA ratio1.171.110.651.301.351.221.111.07
Vail Row Houses
Texas Townhomes
Staff's Alternative GRFA Analysis April 3, 2012
(w/250 Additions both pre and post 2004)
6 - 4 - 1
7/17/2012
A. GRFA based on lot sizeWholeA. GRFA based on lot sizeWholeA. GRFA based on lot sizeWhole
lot size16,220lot size18,644lot size20,735
allowed GRFA12,327allowed GRFA14,169allowed GRFA15,759
ratio of lot size0.76ratio of lot size0.76ratio of lot size0.76
allowed GRFA + Interior Conversion(15%)14,176allowed GRFA + Interior Conversion(15%)16,295allowed GRFA + Interior Conversion(15%)18,122
ratio of lot size0.87ratio of lot size0.87ratio of lot size0.87
2x250's per 11 unit (pre & post 2004)5,5002x250's per 19 unit (pre & post 2004)9,5002x250's per 25 unit (pre & post 2004)12,500
allowed GRFA + IC's + 2x250's per unit19,676allowed GRFA + IC's + 2x250's25,795allowed GRFA + IC's + 2x250's30,622
GRFA ratio1.21GRFA ratio1.38GRFA ratio1.48
B. GRFA based on built conditionsWholeB. GRFA based on built conditionsWholeB. GRFA based on built conditionsWhole
lot size16,220lot size18,644lot size20,735
existing GRFA15,608existing GRFA15,608existing GRFA15,608
ratio of lot size0.96ratio of lot size0.84ratio of lot size0.75
existing GRFA + Interior Conversion(15%)17,949existing GRFA + Interior Conversion(15%)17,949existing GRFA + Interior Conversion(15%)17,949
ratio of lot size1.11ratio of lot size0.96ratio of lot size0.87
1x250 per 11 units (unbuilt post 2004)2,7501x250 per 11 units (unbuilt post 2004)4,7501x250 per 25 units (unbuilt post 2004)6,250
built GRFA + IC's + 1x250 per unit20,699built GRFA + IC's + 1x250 per unit22,699built GRFA + IC's + 1x250 per unit24,199
GRFA ratio1.28GRFA ratio1.22GRFA ratio1.17
Vail Townhouse CondosVail Trails ChaletVail Trails East
Table in Error
6 - 4 - 2
7/17/2012
A. GRFA based on lot sizeWholeA. GRFA based on lot sizeWholeA. GRFA based on lot sizeWhole
lot size16,220lot size18,644lot size20,735
allowed GRFA12,327allowed GRFA14,169allowed GRFA15,759
ratio of lot size0.76ratio of lot size0.76ratio of lot size0.76
allowed GRFA + Interior Conversion(15%)14,176allowed GRFA + Interior Conversion(15%)16,295allowed GRFA + Interior Conversion(15%)18,122
ratio of lot size0.87ratio of lot size0.87ratio of lot size0.87
2x250's per 11 unit (pre & post 2004)5,5002x250's per 19 unit (pre & post 2004)9,5002x250's per 25 unit (pre & post 2004)12,500
allowed GRFA + IC's + 2x250's per unit19,676allowed GRFA + IC's + 2x250's25,795allowed GRFA + IC's + 2x250's30,622
GRFA ratio1.21GRFA ratio1.38GRFA ratio1.48
B. GRFA based on built conditionsWhole B. GRFA based on built conditionsWhole B. GRFA based on built conditionsWhole
lot size16,220lot size18,644lot size20,735
existing GRFA15,608existing GRFA17,415existing GRFA19,889
ratio of lot size0.96ratio of lot size0.93ratio of lot size0.96
existing GRFA + Interior Conversion(15%)17,949existing GRFA + Interior Conversion(15%)20,027existing GRFA + Interior Conversion(15%)22,872
ratio of lot size1.11ratio of lot size1.07ratio of lot size1.10
1x250 per 11 units (unbuilt post 2004)2,7501x250 per 19 units (unbuilt post 2004)4,7501x250 per 25 units (unbuilt post 2004)6,250
built GRFA + IC's + 1x250 per unit20,699built GRFA + IC's + 1x250 per unit24,777built GRFA + IC's + 1x250 per unit29,122
GRFA ratio1.28GRFA ratio1.33GRFA ratio1.40
Vail Townhouse CondosVail Trails ChaletVail Trails East
Corrected Table B
6 - 4 - 3
7/17/2012
MaurielloPlanningGroup
6 - 5 - 1
7/17/2012
6 - 5 - 2
7/17/2012
6 - 5 - 3
7/17/2012
6 - 5 - 4
7/17/2012
All Properties Being Downzoned - 63 units
Status QuoStatus QuoDownzoningDownzoningDownzoning
Project
Number of Units
Property
Size (sq. ft.)
Today's
GRFA plus allowed 250's
Today's GRFA Ratio
Today
Total Sq. ft. with
basement credit
1.49
proposed with
basement
included per code
1.35
proposed
with 100% basement credit
1.25
proposed
with 100% basement credit
1.35
proposed by PEC with
basement per code
1.25
proposed by
first reading with
basement per code
Vail Row Houses Lot 1022,265 3,349 1.48 4,283.31 4,309.16 4,303.50 4,077.00 3,992.06 3,765.56
Vail Row Houses Lot 1122,309 3,450 1.49 4,402.46 4,392.87 4,387.10 4,156.20 4,069.61 3,838.71
Texas Town Homes Lot 422,352 3,056 1.30 4,026.20 4,474.68 4,468.80 4,233.60 4,145.40 3,910.20
Texas Town Homes Lot 522,352 3,186 1.35 4,156.20 4,474.68 4,468.80 4,233.60 4,145.40 3,910.20
Vail Town House Condos1116,220 20,699 1.28 27,389.75 30,858.55 30,818.00 29,196.00 28,587.75 26,965.75
Vail Trails Chalets1918,644 24,777 1.33 32,467.65 35,470.21 35,423.60 33,559.20 32,860.05 30,995.65
Vail Trails East2520,735 29,122 1.40 37,675.54 39,448.34 39,396.50 37,323.00 36,545.44 34,471.94
total6364,877 87,639
114,401.11
123,428.49 123,266.30 116,778.60 114,345.71 107,858.01
6 - 5 - 5
7/17/2012
From:Lorelei Donaldson
To:Bill Gibson
Subject:FW:
Date:Thursday, June 14, 2012 2:38:26 PM
-----Original Message-----
From: John Pritzker [mailto:jp@geolo.com]
Sent: Tuesday, June 12, 2012 8:10 PM
To: Council Dist List
Cc: Stan Zemler; Bugby Dale
Subject:
Dear Town Council:
Since 1969 I and memebers of my family have been an owner within the Vail Town House
Condominium located on Gore Creek Drive. I have been aware of the proposal to create a new
Townhouse Zone District but was alarmed to learn in the last few weeks that the Town Council was
considering reducing the floor area ratio to a degree that it would reduce the potential floor area within
our complex. I understood that the design changes were going to reduce the overall height allowed and
provide some meaningful relief in the building facade along the street. I agreed that these standards
would impact our development envelope but that it would help protect the village character we all love.
But I don't understand the motivation to actually reduce anyone's floor area potential in the process.
The Town has been progressive allowing redevelopment projects with significant increases in floor area
yet now find it necessary to disallow a few hundred square feet in cases such as ours.
I write to encourage you to remain respectful of these older properties and allow residents the
opportunity to redevelop in a meaningful way. Please do not downzone anyone's property and
therefore adopt at least a 1.5 floor area ratio or other combination of formulas to achieve the same
goal.
Respectfully,
John Pritzker
6 - 5 - 6
7/17/2012
From:Warren Campbell
To:Bill Gibson
Subject:FW: Vail Townhouse Zone District
Date:Wednesday, June 20, 2012 8:19:17 AM
Attachments:image003.png
From: Pam Brandmeyer
Sent: Tuesday, June 19, 2012 7:27 PM
To: Warren Campbell; George Ruther; Matt Mire
Subject: FW: Vail Townhouse Zone District
Collective council e-mail. . .
From: Gigi Pritzker [mailto:gigi@oddlotent.com]
Sent: Monday, June 18, 2012 3:41 PM
To: Council Dist List
Cc: Stan Zemler; Dale Bugby
Subject: Vail Townhouse Zone District
Dear Town Council:
Since 1969, I and members of my family have been owners within the Vail Town House
Condominium located on Gore Creek Drive. I have been aware of the proposal to create a new
Townhouse Zone District but was alarmed to learn in the last few weeks that the Town Council was
considering reducing the floor area ratio to a degree that it would reduce the potential floor area
within our complex. I understood that the design changes were going to reduce the overall height
allowed and provide some meaningful relief in the building facade along the street. I agreed that
these standards would impact our development envelope but that it would help protect the village
character we all love.
But I don't understand the motivation to actually reduce anyone's floor area potential in the
process. The Town has been progressive allowing redevelopment projects with significant
increases in floor area yet now find it necessary to disallow a few hundred square feet in cases
such as ours.
I write to encourage you to remain respectful of these older properties and allow residents the
opportunity to redevelop in a meaningful way. Please do not downzone anyone's property and
therefore adopt at least a 1.5 floor area ratio or other combination of formulas to achieve the
same goal.
Respectfully,
Gigi Pritzker Pucker
6 - 5 - 7
7/17/2012
KENDALL FARLEY, ODDLOT ENTERTAINMENT, 2141 N SOUTHPORT AVE, CHICAGO, IL, 60614
T: 773.868.9800 | F: 773.868.1852 | C: 917.846.5991 | www.oddlotent.com
MILLION DOLLAR QUARTET
http://milliondollarquartetlive.com
Thisemail(includinganyattachments)isforitsintended-recipient'suseonly.Thisemailmaycontaininformation
that is confidential or privileged. If you received this email in error, please immediately advise the sender by
replying to this email and then delete this message from your system.
6 - 5 - 8
7/17/2012
From:Jerry Orten
To:Andy Daly; Ludwig Kurz; Kerry Donovan; Susie Tjossem; Margaret Rogers; Greg Moffet; Kevin Foley
Cc:Stan Zemler; Pam Brandmeyer; Matt Mire; Bill Gibson; Warren Campbell; "Dale Bugby";
"AGM@VailResortRentals.Com"; "pam@snowdonhopkins.com"; Chris Peters
Subject:Vail Townhouse Condominium Association - comments on the agenda item 10 - proposed ordinances No. 2 and
7, Series of 2012
Date:Tuesday, May 15, 2012 2:13:08 PM
Honorable Mayor Daly and Council Members:
Hello!
I write, as attorney for the Vail Townhouse Condominium Association, to provide comments of the
Association on agenda item 10 - proposed ordinances No. 2 and 7, Series of 2012.
I am planning to be at tonight’s Council meeting, along with the Association’s manager, Dale
Bugby, to present the Association’s comments and requests to the Council.
The Vail Townhouse Condominium Association, and its owners, with the Association as spokesman
for the owners, seeks the following from the Council:
•
a 1.5 GRFA
A higher GRFA better supports and is consistent with:
•
the context of the village core
•the Vail Town House District (at least to the extent of the Vail Townhouses)
•guest experience
•for the possibility of eliminating off-street parking to individual or shared garages, carports
or parking structures on the first floor or street level at the Vail Townhouses
•
increased property values
•the purposes of the Vail Townhouses Condominium Association
•the greater community of Vail and the Vail Valley
The Association appreciates the cooperative spirit in which the Town would continue to allow
street right-of-way parking to continue.
Thank you!
Jerry Orten
ORTEN CAVANAGH & HOLMES, LLC
Attorneys for HOAs
720-221-9785 - Direct and mobile phone
720-221-9780 - Denver
719-457-8420 - Colorado Springs
6 - 5 - 9
7/17/2012
720-221-9655 - Chris Peters, legal assistant
jorten@ochhoalaw.com
http://www.ochhoalaw.com
The information contained in this email message is attorney privileged and confidential intended only for the use of the
individual(s) named above. If the reader of this message is not the intended recipient, or the employee or agent
responsible to deliver it to the intended recipient, you are hereby notified that any dissemination, distribution or copying of
this communication is strictly prohibited. If you have received this communication in error, please immediately notify us by
telephone at the main number listedabove.
6 - 5 - 10
7/17/2012
6 - 6 - 1
7/17/2012
6 - 6 - 2
7/17/2012
6 - 6 - 3
7/17/2012
6 - 6 - 4
7/17/2012
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: July 17, 2012
ITEM/TOPIC: A work session to discuss policy direction regarding Chapter 12-22, View
Corridors, Vail Town Code.
PRESENTER(S): Warren Campbell
ACTION REQUESTED OF COUNCIL: The Vail Town Council is asked to listen to the
presentation and provide feedback and direction with regard to policy amendments to Chapter
12-22, View Corridors, Vail Town Code.
BACKGROUND: On August 2, 2011, the Design Review Board denied a request to
implement landscaping changes to the north side of the Covered Bridge at Slifer Plaza to
facilitate the the view of the Gorsuch Clock Tower protected in view corridor 1.
On September 6, 2011, the Vail Town Council, unanimously upheld the Design Review
Board's denial of the application for landscaping changes on the north side of the Covered
Bridge. Direction was provided to staff to propose amendments which would address
situations when adopted view corridors need to have landscaping maintenance to preserve the
intent of the view corridor.
On February 13, 2012, the Planning and Environmental Commission, did not forward
a recommendation of approval on proposed amendments to Chapter 12-22, View Corridors,
Vail Town Code, based upon a split vote (3-3-0). In general those voting in opposition to the
motion cited a desire to preserve mature and healthy vegetation, stream health, and the
element of vegetation within adopted view corridors.
STAFF RECOMMENDATION: The Community Development Department recommends that
the Vail Town Council instruct staff to propose amendments for review by the Planning and
Environmental Commission that address the concerns heard at the February 13, 2012
hearing.
ATTACHMENTS:
Memorandum to the Town council
7/17/2012
TO: Vail Town Council
FROM: Community Development Department
DATE: July 17, 2012
SUBJECT: A work session to discuss policy amendments to Chapter 12-22, View Corridors,
Vail Town Code, to allow for the maintenance of adopted view corridors impacted
by vegetation, and setting forth details in regard thereto.
Applicant: Town of Vail
Planner: Warren Campbell
I. SUMMARY
The purpose of this work session is to:
• Highlight what the adopted regulations and master plans state with regard to
view corridors and vegetation.
• Address any questions the Vail Town Council may have with the adopted
regulations and master plans.
• Inform the Vail Town Council of the work that has been done to date with the
Design Review Board and Planning and Environmental Commission.
• Discuss desired policy amendments to Chapter 12-22, View Corridors, Vail
Town Code, to allow for vegetation maintenance.
II. DISCUSSSION ITEMS
The Town of Vail has adopted nine (9) view corridors within Vail Village and Lionshead.
Section 12-22-1, Purpose, Vail Town Code, identifies the following as the purpose for
the adoption of view corridors:
“The town believes that preserving certain vistas is in the interest of the town's
residents and guests. Specifically, the town believes that:
A. The protection and perpetuation of certain mountain views and other
significant views from various pedestrian public ways within the town will
foster civic pride and is in the public interest of the town.
7 - 1 - 1
7/17/2012
Town of Vail Page 2
B. It is desirable to designate, preserve and perpetuate certain views for the
enjoyment and environmental enrichment for the residents and guests of the
town.
C. The preservation of such views will strengthen and preserve the town's unique
environmental heritage and attributes.
D. The preservation of such views will enhance the aesthetic and economic
vitality and values of the town.
E. The preservation of such views is intended to promote design which is
compatible with the surrounding natural and built environment, and is
intended to provide for natural light to buildings and in public spaces in the
vicinity of the view corridors.
F. The preservation of such views will include certain focal points such as the
Clock Tower and Rucksack Tower, which serve as prominent landmarks
within Vail village and contribute to the community's unique sense of place.”
Since the adoption of the view corridors the growth of vegetation has altered some of
the Town’s adopted view corridors. Presently, the Vail Town Code provides little or no
policy direction on how to address changes to view corridors as a result of growth in
vegetation.
As this is a work session, the Community Development Department requests that the
Vail Town Council listen to the Staff presentation, ask questions, and provides direction
on how to proceed by answering the following:
Does the Vail Town Council believe that the Vail Town Code and master plans
need to be amended to allow for the maintenance of vegetation impacting an
adopted view corridor?
III. HIGHLIGHT OF ADOPTED POLICIES AND REGULATIONS
Vail Town Code
Chapter 12-1-2, Purpose (in part)
A. General: These regulations are enacted for the purpose of promoting the health,
safety, morals, and general welfare of the town, and to promote the coordinated and
harmonious development of the town in a manner that will conserve and enhance its
natural environment and its established character as a resort and residential community
of high quality.
B. Specific: These regulations are intended to achieve the following more specific
purposes:
7 - 1 - 2
7/17/2012
Town of Vail Page 3
1. To provide for adequate light, air, sanitation, drainage, and public facilities.
5. To conserve and maintain established community qualities and economic
values.
8. To safeguard and enhance the appearance of the town.
9. To conserve and protect wildlife, streams, woods, hillsides, and other desirable
natural features.
10. To assure adequate open space, recreation opportunities, and other
amenities and facilities conducive to desired living quarters.
11. To otherwise provide for the growth of an orderly and viable community.
Chapter 12-22 View Corridors (in part)
12-22-1: PURPOSE:
The town believes that preserving certain vistas is in the interest of the town's residents
and guests. Specifically, the town believes that:
A. The protection and perpetuation of certain mountain views and other
significant views from various pedestrian public ways within the town will
foster civic pride and is in the public interest of the town.
B. It is desirable to designate, preserve and perpetuate certain views for the
enjoyment and environmental enrichment for the residents and guests of the
town.
C. The preservation of such views will strengthen and preserve the town's unique
environmental heritage and attributes.
D. The preservation of such views will enhance the aesthetic and economic
vitality and values of the town.
E. The preservation of such views is intended to promote design which is
compatible with the surrounding natural and built environment, and is
intended to provide for natural light to buildings and in public spaces in the
vicinity of the view corridors.
F. The preservation of such views will include certain focal points such as the
Clock Tower and Rucksack Tower, which serve as prominent landmarks
within Vail Village and contribute to the community's unique sense of place.
7 - 1 - 3
7/17/2012
Town of Vail Page 4
14-10-3: SITE PLANNING
C. Removal of trees, shrubs, and other native vegetation shall be limited to
removal of those essential for development of the site, those identified as
diseased or those essential for creating defensible space. Mitigation may be
required for tree removal.
Vail Village Master Plan (in part)
Chapter V. Goals, Objectives, Policies, and Action Steps
Goals for Vail Village are summarized in six major goal statements. While there is a
certain amount of overlap between these six goals, each focuses on a particular aspect
of the Village and the community as a whole. The goal statements are designed to
establish a framework, or direction, for the future growth of the Village. A series of
objectives outline specific steps that can be taken toward achieving each stated goal.
Policy statements have been developed to guide the Town's decision-making in
achieving each of the stated objectives, whether it be through the review of private
sector development proposals or in implementing capital improvement projects. Finally,
action steps are suggested as immediate follow-up actions necessary to implement the
goals of this Plan.
The Vail Village Master Plan's objectives and policy statements address key issues
relative to growth and development. These statements establish much of the context
within which future development proposals are evaluated. In implementing the Plan, the
objectives and policies are used in conjunction with a number of graphic planning
elements that together comprise this Plan. While the objectives and policies establish a
general framework, the graphic plans provide more specific direction regarding public
improvements or development potential on a particular piece of property.
GOAL #1 ENCOURAGE HIGH QUALITY, REDEVELOPMENT WHILE
PRESERVING UNIQUE ARCHITECTURAL SCALE OF THE VILLAGE IN
ORDER TO SUSTAIN ITS SENSE OF COMMUNITY AND IDENTITY.
Objective 1.4: Recognize the “historic” importance of the architecture, structures,
landmarks, plazas and features in preserving the character of Vail Village.
Policy 1.4.2: The Town may grant flexibility in the interpretation and
implementation of its regulations and design guidelines to help protect and
maintain the existing character of Vail Village.
GOAL #3 TO RECOGNIZE AS A TOP PRIOTITY THE ENHANCEMENT OF THE
WALKING EXPERIENCE THROUGHOUT THE VILLAGE
Objective 3.1: Physically improve the existing pedestrian ways by landscaping and
other improvements.
7 - 1 - 4
7/17/2012
Town of Vail Page 5
Policy 3.1.3: Flowers, trees, water features, and other landscaping shall be
encouraged throughout the Town in locations adjacent to, or visible from, public
areas.
GOAL #4 TO PRESERVE EXISTING OPEN SPACE AREAS AND EXPAND
GREENSPACE OPPORTUNITIES.
Objective 4.1: Improve existing open space areas and create new plazas with
greenspace and pocket parks. Recognize the different roles of each type of open
space in forming the overall fabric of the Village.
Policy 4.1.1: Active recreation facilities shall be preserved (or relocated to
accessible locations elsewhere in the Village) in any development or
redevelopment of property in Vail Village.
Policy 4.1.2: The development of new public plazas, and improvements to
existing plazas (public art, landmarks, historic features, streetscape features,
seating areas, etc.) shall be strongly encouraged to reinforce their roles as
attractive people places.
Vail Village Design Considerations
G. VIEWS AND FOCAL POINTS (in part)
Vail's mountain/valley setting is a fundamental part of its identity. Views of the
mountains, ski slopes, creeks and other natural features are reminders of the mountain
environment and, by repeated visibility, are orientation reference points. Certain
building features also provide important orientation references and visual focal points.
The most significant view corridors have been adopted as part of Chapter 12-22 of the
Vail Municipal Code. The view corridors adopted should not be considered exhaustive.
When evaluating a development proposal, priority should be given to an analysis of the
impact of the project on views. Views that should be preserved originate from either
major pedestrian areas or public spaces, and include views of the ski mountain, the
Gore Range, the Clock Tower, the Rucksack Tower and other Important man-made and
natural elements that contribute to the sense of place associated with Vail. These
views, which have been adopted by ordinance, were chosen due to their significance,
not only from an aesthetic standpoint, but also as orientation reference points for
pedestrians.
7 - 1 - 5
7/17/2012
Town of Vail Page 6
Lionshead Redevelopment Master Plan
Chapter 4: Master Plan Recommendations – Overall Study Area
Public View Corridors
On May 20, 1997, recognizing the importance of visual connections, the Vail Town
Council approved the use of the existing Town of Vail view corridor ordinance to
designate the first protected public view corridors in Lionshead. In order to qualify for
protection under the Town’s ordinance, a view corridor must meet the following criteria:
a. Is the view critical to the identity, civic pride, and sense of place of
Lionshead? A nice view is not sufficient.
b. Is the view seen from a widely used, publicly accessible viewpoint? Views
from private property cannot be recognized or protected by this ordinance.
c. Is the view threatened? Is there a possibility that development on nearby
property would block the view?
It is critical to note that the following recommended public view corridors will create a
development constraint that will work with all other applicable development and
regulatory guidelines and standards. The suggested location and outline of any view
corridor is not intended to create a “build-to” line for a vertical architectural edge that
would not be allowed under other applicable guidelines and standards. According to
these criteria and following an intensive public input process, protection of the following
public view corridors is recommended (see Map O):
7 - 1 - 6
7/17/2012
Town of Vail Page 7
IV. HISTORY OF DESIGN REVIEW BOARD AND PLANNING AND ENVIRONMENTAL
COMMISSION ACTIONS
A review of historical documents found a discussion on the impacts of vegetation upon
adopted view corridors. The discussion occurred during the Planning and
Environmental Commission’s review of Ordinance No. 13, Series of 1991. The purpose
of the ordinance was to incorporate adopted view corridors from the Vail Village Urban
Design Considerations into the Vail Town Code. The following is an except of the public
hearing minutes from April 22, 1991:
“Chuck Crist [Commissioner] asked if a “structure”, as indicated in Paragraph 3,
would include street lights or trees. Kristan [Pritz, Director of Community
Development] answered that street lights and public utilities would not be
included in the definition. Chuck responded that, eventually, trees could block
the intended view. Shelley [Mello, Planner] related that other communities
around the nation had tried to deal with this issue, and it was common question.
Chuck clarified he was more concerned with artificial structures, such as street
lights, but not vegetation. The suggestion made by Diana [Donovan,
Commissioner] was to add language to this paragraph which would indicate man-
made objects, such as street lights, top lights, and utility poles, would not be
allowed.”
On August 3, 2011 the Design Review Board unanimously denied an application to
remove existing trees along the north bank of Gore Creek north of the Covered Bridge
in Slifer Plaza. This application was intended to clear the view of the Gorsuch Clock
Tower from the Vail Transportation Center stairs as established in view corridor 1. The
minutes of the public hearing are as follows:
“The Design Review Board (DRB) cited Chapter 12-22, View Corridors, Vail
Town Code which contained no provisions for the “maintenance” of view
corridors with regard to vegetation. Furthermore, Section 14-10-3C, Site
Planning, Vail Town Code, states the following:
‘C. Removal of trees, shrubs, and other native vegetation shall be limited to
removal of those essential for development of the site, those identified as
diseased or those essential for creating defensible space. Mitigation may be
required for tree removal.’
The DRB has consistently used this regulation to prevent the removal of
vegetation for the sole purpose of obtaining a view to a landmark (commonly the
Gore Range or the ski mountain).
The DRB was concerned about allowing the Town to perform an action which is
consistently denied for private property owners as this request occurs frequently.
The DRB understood the concern of the encroachment of the vegetation on the
view corridor and had several suggestions and concerns.
7 - 1 - 7
7/17/2012
Town of Vail Page 8
There was a concern that the removal of the trees would expose a roof material
and a building which might have a negative effect if it became completely
exposed. The Board highlighted that the original design intent of Eldon Beck was
to limit the view to short distances into the Village and create an element of
surprise. It was stated that the trees framed the Covered Bridge and are solely a
summer problem, and does this warrant removal.
The DRB suggested that the Town Council direct staff to prepare amendments to
Chapter 12-22, View Corridors, Vail Town Code, to include provisions for
“maintenance” of a view corridor with regard to vegetation. It was further
suggested that Section 14-10-3C, Site Planning, Vail Town Code, would be
improved with the addition of provisions and criteria for the evaluation of the
removal of vegetation that may have been improperly cited during original
installation and after a number of years has impacted important views. A
requirement for replacement should accompany any provision allowing for this to
occur.”
On September 6, 2011, the Vail Town Council unanimously upheld the Design Review
Board’s denial of the application for landscaping changes on the north side of the
Covered Bridge. The Vail Town Council directed Staff to prepare amendments to the
Chapter 12-22, View Corridors, Vail Town Code, to allow for the removal of landscaping
encroaching into the adopted view corridors.
On February 13, 2012, the Planning and Environmental Commission, did not forward a
recommendation of approval on proposed amendments to Chapter 12-22, View
Corridors, Vail Town Code, based upon a split vote (3-3-0). In general those voting in
opposition to the motion cited a desire to preserve mature and healthy vegetation,
stream health, and the element of vegetation within adopted view corridors.
V. STAFF RECOMMENDATION
Staff recommends that the Vail Town Council instruct staff to propose amendments for
review by the Planning and Environmental Commission that address concerns heard at
the February 13, 2012 hearing. Staff will propose the following amendments:
Chapter 12-22, View Corridors, Vail Town Code, is proposed to be amended in
part as follows (text to be deleted is in strikethrough, text that is to be added is
bold, and sections of text that are not amended have been omitted):
12-22-3: LIMITATIONS ON CONSTRUCTION:
No part of a structure shall be permitted to encroach into any view corridor
set forth in this chapter unless an encroachment is approved in
accordance with section 12-22-6 of this chapter.
Initial Recommendation to PEC:
7 - 1 - 8
7/17/2012
Town of Vail Page 9
12-22-3: LANDSCAPING:
The alteration, removal, and replacement of landscaping may be
necessary to maintain the original purposes of the preserved views
established in this Chapter.
Revised Recommendation to PEC:
12-22-3: VEGETATION; MAINTENANCE:
The maintenance of vegetation through limbing and pruning may be
necessary for preservation of the view corridors set forth in this
Chapter. The removal of vegetation shall only be permitted when
said vegetation is found to be detrimental to the view corridor
purposes set forth in this Chapter, as determined by the Design
Review Board. Mitigation of vegetation removal may be required to
preserve and enhance the landscape character of the area.
12-22-6: ENCROACHMENTS INTO EXISTING VIEW CORRIDORS: (in
part)
No part of a structure shall be permitted to encroach into any view
corridor set forth in this chapter unless an encroachment is
approved in accordance with this section.
An application for approval to encroach into an existing view corridor may
be initiated by the town council on its own motion, by the planning and
environmental commission on its own motion, or by application of any
resident or property owner in the town, or by the administrator or his/her
designee.
C. Criteria For Encroachment: No encroachment into an existing view
corridor shall be permitted unless the applicant demonstrates by clear and
convincing evidence that the encroachment meets all of the following
criteria:
1. That the literal enforcement of this chapter section 12-22-3 of
this chapter would preclude a reasonable development of a
proposed structure on the applicant's land.
2. That the development of the structure proposed by the applicant
would not be such as to defeat the purposes of this chapter.
3. That the development proposed by the applicant would not be
detrimental to the enjoyment of public pedestrian areas, public
ways, public spaces, or public views.
4. That the development proposed by the applicant complies with
applicable elements of the Vail land use plan, town policies,
urban design guide plans, and other adapted master plans.
5. That the proposed structure will not diminish the integrity or
quality nor compromise the original purpose of the preserved
view.
7 - 1 - 9
7/17/2012
Town of Vail Page 10
In addition to the amendments detailed above, Staff recommends that Section
14-10-3C, Site Planning, Vail Town Code, be amended as follows in order to
clarify the unique nature of designated view corridors with regard to vegetation.
Section 14-10-3C, Site Planning, Vail Town Code, is proposed to be amended in
part as follows (text to be deleted is in strikethrough, text that is to be added is
bold, and sections of text that are not amended have been omitted):
Initial Recommendation to PEC:
C. Removal of trees, shrubs, and other native vegetation shall be limited
to removal of those essential for development of the site, those identified
as diseased, or those essential for creating defensible space, and those
detrimental to the original purpose of the adopted view corridors
identified in Chapter 12-22, View Corridors, Vail Town Code.
Mitigation may be required for tree removal.
Revised recommendation to PEC:
C. Removal of trees, shrubs, and other native vegetation shall be limited
to removal of those essential for development of the site, those identified
as diseased, or those essential for creating defensible space, and those
found to impact view corridors as further regulated by Chapter 12-22,
View Corridors, Vail Town Code. Mitigation may be required for tree
removal.
7 - 1 - 10
7/17/2012
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: July 17, 2012
ITEM/TOPIC: A proposal for a ten month recycling pilot project in Vail Village, beginning mid-
July, 2012, at the Red Lion Building that will serve the Big Bear Bistro, Shakedown Street,
Rocky Mountain Chocolate Factory, the Red Lion, Vail Gear and Whiskey Jacks by
overcoming several significant existing barriers to recycling in the Village core.
PRESENTER(S): Kristen Bertuglia
ACTION REQUESTED OF COUNCIL: Staff requests that the Vail Town Council
approve, approve with modifications, or disapprove the reinvestment of recycling funds saved
from the Community Drop off Center through the partnership with Eagle County for the Vail
Village Recycling Pilot Project.
BACKGROUND: Goal: The Town of Vail’s adopted Environmental Sustainability
Strategic Plan holds the Town to a 25% waste diversion goal by 2019.
At the conclusion of the Town of Vail 2012 Waste and Recycling Assessment Study results
presentation to the Vail Town Council on May 5, 2012, Council directed staff to develop a Vail
Village recycling pilot project at a large-volume building which does not currently have
recycling service to ensure the largest impact. The objectives of the pilot are to:
1. Determine if it is possible to overcome barriers to commercial recycling through
partnership and Town of Vail support in a voluntary program.
2. Increase recycling volume, divert waste from the Eagle County Landfill and into the Eagle
County Materials Recovery Facility (turning recyclables into a valuable commodity).
3. Determine if recycling is possible in a key Village core building with creative strategies,
proper infrastructure, and service and training.
4. Identify any unforeseen or unintended consequences.
5. Establish a culture of sustainability to our community and our guests.
6. Set up a program that is eventually self-sustaining, and the ownership of the recycling
process is transferred to the business owners/building management.
STAFF RECOMMENDATION: Staff recommends that the Vail Town Council approve the
reinvestment of funds to support the Vail Village Recycling Pilot Project.
ATTACHMENTS:
Vail Village Recycling Pilot Project Memo
7/17/2012
TO: Vail Town Council
FROM: Community Development Department
DATE: July 17, 2012
SUBJECT: Vail Village Recycling Pilot Project
I. PURPOSE
The purpose of this memorandum is to present a proposal for a 10 month recycling pilot
project in Vail Village, beginning mid-July, 2012, at the Red Lion Building. This project is
intended to respond to the Vail Town Council’s request to encourage, incentivize, and
assist commercial recycling in order to divert waste in the Village core. The project will
serve the Big Bear Bistro, Shakedown Street, Rocky Mountain Chocolate Factory, Red
Lion, Vail Gear and Whiskey Jacks by overcoming several significant barriers to
recycling. Noted barriers in this particular building include the following:
• High volume and space constraints
• Lack of frequent pickups at the common trash area connected to the building
• Lack of training
• Cost of hauling
• Noise associated with picking up/dumping glass and additional trucks
• Loading and delivery schedules
Success of the pilot project will be measured based upon a percentage of waste
diverted from the landfill. The Red Lion building is projected to achieve between 40 and
50% diversion, and 100% participation in the recycling pilot. If the pilot project is
determined to be successful, the Red Lion building will take over the recycling
management process.
II. BACKGROUND
Goal: The Town of Vail’s adopted Environmental Sustainability Strategic Plan holds the
Town to a 25% waste diversion goal by 2019.
At the conclusion of the Town of Vail 2012 Waste and Recycling Assessment Study
results presentation to Town Council on May 5, 2012, Council directed staff to develop a
Vail Village recycling pilot project at a large-volume building which does not currently
have recycling service to ensure the largest impact. During high season, the Red Lion
alone produces 2,500 beer bottles per day. Building-wide, there is only a 5%
participation rate in recycling (only 2 business actively recycle cardboard and paper).
8 - 1 - 1
7/17/2012
Town of Vail Page 2
The objectives of the pilot are to:
1. Determine if it is possible to overcome barriers to commercial recycling through
partnership and Town of Vail support in a voluntary program.
2. Increase recycling volume, divert waste from the Eagle County Landfill and into
the Eagle County Materials Recovery Facility (turning recyclables into a valuable
commodity).
3. Determine if recycling is possible in a key Village core building with creative
strategies, proper infrastructure, and service and training.
4. Identify any unforeseen or unintended consequences.
5. Establish a culture of sustainability to our community and our guests.
6. Set up a program that is eventually self-sustaining, and the ownership of the
recycling process is transferred to the business owners/building management.
III. PILOT PROJECT STRATEGY
Through the Commercial Recycling Study, the Red Lion building in Vail Village was
identified as the ideal location for the recycling pilot project due to the high volume and
potential for landfill diversion, as well as commitment to sustainability by the waste
hauler and business staff. Though facilitating the recycling pilot will be a significant cost
to the Town of Vail, the $40,000 savings from the recycling drop off center fees (now
covered by Eagle County) will be re-invested in the community to further the Town’s
recycling goals. It is estimated that this project alone will increase diversion in Vail
Village by a minimum of 10% with the volume at the Red Lion alone.
Current Scenario
RED LION BUILDING RECYCLING PILOT CURRENT SCENARIO
BUSINESS COMMINGLED CARDBOARD PAPER COMPOST NEED
BINS
BIG BEAR BISTRO YES-To Vail Resorts
Loading Dock
NO-Goes to Red Lion
trash area.
YES, In
TOV bin
Yes, excited and
willing to separate
YES (1)
SHAKEDOWN
STREET
NO NO-Goes to Red Lion
trash area
NO NO Yes (2
R)
ROCKY MOUNTAIN
CHOCOLATE
FACTORY
NO NO-Goes to Red Lion
trash area
YES, In
TOV bin
NO YES (2)
RED LION NO NO-Goes to Red Lion
trash area
NO Yes, excited and
willing to separate
at a later date.
YES (8)
VAIL GEAR YES-In Town of Vail Village
bin
YES-Goes back to
warehouse for recycling
YES, In
TOV bin
NO NO
WHISKEY JACKS NO NO NO NO YES
Needs/Costs
• Frequency of recycling pickup – The Red Lion building has attempted to recycle
in the past, however recycling pick up frequency was not adequate. For a short
period of time staff utilized the Vail Resorts loading dock drop off, but realized
that the labor and time involved made it impossible to continue to recycle. In
order to facilitate consistent recycling, three times per week recycling pickup is
necessary (possible daily during high seasons). – Estimated ($21,000)
8 - 1 - 2
7/17/2012
Town of Vail Page 3
• Infrastructure
o Outdoor Bins – designated one 6-yard container for commingled, two 6-
yard containers for trash, and one 96-gallon container for cardboard. As
the program develops, it is projected that an additional 6-yard trash
container will be converted to recycling. (included in hauling costs)
o Indoor Bins – 13 slim jim containers required for indoor sorting for five
businesses. ($400)
• Education
o Signage – multilingual, graphic signage for indoor and outdoor containers.
($500)
o Training DVD – requested from several businesses to incorporate into
employee training each year. Due to high turnover this would be a
beneficial tool for all businesses in Vail. Estimated $4,000.
Total Estimated Pilot Project Cost: $25,900
Logistics
• Vail Honey Wagon will provide recycling hauling services three (3) times per
week for both commingled and cardboard.
• Individual businesses will be responsible for manually hauling their materials to
the Red Lion trash and recycling holding room. The business will empty their
small bins into the six yard roll off container and 96 gallon cardboard tote.
• Pick and transport of the co-mingle materials must occur between 7:00 AM and
8:30 a.m. per the Town of Vail Loading and Delivery Schedule requirements.
• The project will start mid-July 2012 and end at the end of the ski season, April,
2013. The project will be evaluated at the end of the pilot program for
continuation with other properties and/or modification depending on level of
participation and operational results.
IV. ACTION REQUESTED OF THE TOWN COUNCIL
Staff requests that the Vail Town Council approve the reinvestment of recycling funds
for the Vail Village Recycling Pilot Project.
8 - 1 - 3
7/17/2012
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: July 17, 2012
ITEM/TOPIC: Information Update and Attachments:
1) Strategic Work Plan Update;
2) VEAC 071012 Minutes;
3) 2012 Ski Season Sales Tax – report to VEAC 7/10/12;
4) 911-Cell Phone Registration; and
5) April 2012 All Store Same Store Sales Report
ATTACHMENTS:
Strategic Work Plan Update 071712
071012 VEAC Minutes
2012 Ski Season Sales Tax
9-1-1 News Release
Vail All Store Same Store
7/17/2012
1
STRATEGIC PLAN 2012 – 2022
WORK PLAN 2012-2013
Presented March 6, 2012
Revised July 17, 2012
Vision
To be the Premier International Mountain Resort Community!
Our Mission
Grow a vibrant, diverse economy and community, providing our citizens and guests with
exceptional services and an abundance of recreational, cultural and educational
opportunities.
Our Values
Respect, Trust, Integrity, Innovation, Collaboration, Environmental Stewardship.
Our Commitment
To provide vision, leadership, efficiency, transparency, accountability and fiscal
responsibility.
Note: Changes made by Council during their 2012 retreat are highlighted in italics.
NOTE: CHANGES MADE BY STAFF AS OF JULY 17, 2012 IN RED.
Key Goals
• Improve Economic Vitality
• Grow a Balanced Community
• Improve the Quality of the Experience
• Develop Future Leadership
Goal: Improve Economic Vitality
Improve the economic health of Vail, while being fiscally responsible. Focus on health
and well being as the third component of a vital economy. Increase international
tourism.
9 - 1 - 1
7/17/2012
2
2012 – 2013 Action Steps – Improve Economic Vitality
A. Embrace an international focus in our destination strategy including international
marketing collaboration between Vail Local Marketing District, Vail Mountain
Marketing and Colorado State Office of Economic Development and International
Trade as well as events that attract international audiences through the
Commission on Special Events, Vail Local Marketing District and Vail Town
Council.
Project Leader: Kelli McDonald
Key Milestones:
Q1 - 4 2012 Mexico and South American media and influencer visits,
familiarization trips and marketing materials. ONGOING.
2012: 25+ trips
2013: 30+ trips
Q1- 2 2012 AIPP and the Mexican Consulate bring art exhibits from Mexico to
Vail; exhibit at the Sebastian starts March 16.
Jesus Morales reception June 30, 2012.
Q2 - 4 2012 Have a seat at the table for the Regional Partnership Strategy
Development from the Colorado State Office of Economic
Development and International Trade.
Meeting scheduled July 27, 2012.
Q1 2012 Provide funding for events to appeal to international audiences.
Complete
B. Participate in development of an international terminal at Eagle Airport.
Project Leader: Margaret Rogers, Council Representative
Key Milestones:
Q1 - 4 2012 Have a seat at the table for the Eagle Airport Master Planning
process; collaborate with Eagle County Commissioners and the
Economic Council of Eagle County on this initiative.
Master Plan input session July 2, 2012.
Note: May require additional resources.
C. Utilize Vail Mountain Marketing’s database on international guests through
agreement with Vail Local Marketing District to message to those guests through
9 - 1 - 2
7/17/2012
3
email 6 times per year to drive visitation. Additional efforts will occur through
public relations articles and stories; print advertising and a dedicated web site.
Project Leader: Kelli McDonald
Key Milestones:
Q2 2012 First flight of email messaging, print ads and public relations.
Complete
Q3 2012 Second flight of email messaging, print ads and public relations.
Ongoing
D. Develop an economic diversity strategy to include health and well-being.
Project Leader: Kelli McDonald
Key Milestones:
Q1 – 4 2012 VLMD adopts health and well-being as a strategic pillar –
ONGOING.
Q1 – 4 2012 Recruiting efforts to bring more medical meetings – ONGOING.
Q 2 - 3 2012 VEAC roundtable discussion on topic.
Meeting scheduled with VEAC & VLMDAC November 2012.
E. Develop an economic development strategy to encourage small businesses to
remain and to locate in Vail.
Project Leader: Kelli McDonald and Community Development
Key Milestones:
Q2 – 3 2012 VEAC roundtable discussion on topic (Kelli)
Meeting scheduled October 2012.
Q2 – 3 2012 Collaboration with the Economic Council of Eagle County,
NWCCOG Economic Development District and Colorado State
Office of Economic Development and International Trade. (Kelli)
Meeting scheduled July 27, 2012.
Q2 – 3 2012 Determine current commercial square footage, vacancy rate,
assess zoning and regulations to ensure we’re getting what we
want and assess if and how we want to grow. Update Land Use
Plan if necessary. (Community Development)
F. Grow quality group business (increase groups that support local businesses)
through continued efforts of VLMD and Vail Valley Partnership to recruit groups
to host their events, conferences and tournaments in Vail.
Project Leader: Kelli McDonald
9 - 1 - 3
7/17/2012
4
Key Milestones:
Q1 - 4 2012 Measure results in terms of number of groups as well as room
nights and dollars in contracted revenue.
2011: 9,200 room nights; $1,652,000 lodging revenue
2012 projected: 9,400 room nights; $1,950,000 lodging revenue
2013 projected: 9,500 room nights; $2,050,000 lodging revenue
Economic Development Manager and Vail Valley Partnership will
work toward increasing room nights for 2013 above this projected
level. Ongoing
G. Be proactive in securing event partnerships and ensure we receive appropriate
recognition for our support.
Project Leader: Kelli McDonald
Key Milestones:
Q1 2012 Recruit new events and event promoters in 2012 – Ongoing.
Q1 2012 Town Manager sends letter to USA Pro Cycling Challenge
requesting a meeting with Shawn Hunter in an attempt to bring the
event back to Vail – Complete.
Q2 – 4 2012 Meetings scheduled with identified local and regional entities who
could be partners in the effort to recruit world-class events to Vail.
Secured four new events for 2012 from this effort:
Vail Rocks, July 13-15, 2012
Gran Fondo Cannondale Vail, August 17-19, 2012
Season of Song, September 20 – 23, 2012
Tour of Vail National Championships, September 28 – 30, 2012
Q2 – 4 2012 Ensure that recognition of Vail is increased for support of 2015
World Championships – Ongoing.
H. Improve the regulatory environment for doing business in Vail and consider
incentives that might promote short-term redevelopment to bring in new business
(e.g., periodically review development approaches with policy objectives to
ensure consistency with redevelopment strategy) including sign regulations,
displays, design review process, fire code inspections and e-commerce for
building department payments.
Project Leader: George Ruther
Key milestones:
Q2 2012 Convene work session with Council to discuss redevelopment
incentives and policy objectives options
9 - 1 - 4
7/17/2012
5
Q2 2012 Review sign regulations, outdoor display policies and development
review processes and convene joint worksession meeting with
Council, PEC and DRB
Streamlining the development review process currently before the
PEC for recommendation. Future town council worksession
meetings required.
Q3 2012 VEAC roundtable discussion on existing regulations
Meeting scheduled August 2012
Q4 2012 Review and adoption of 2012 International Building Code (IBC)
Review process currently underway. Ordinance to Town Council
1st meeting in October.
I. Improve the regulatory environment for doing business in Vail for event
producers including special event permitting process, vendor permits and liquor
permits.
Project Leader: Pam Brandmeyer and Kelli McDonald
Key milestones:
Q1 - 4 2012 Formation of the Event Review Committee (ERC), with
representatives from each town department, has provided
seamless implementation of challenging special events, e.g.,
ProCycling Challenge, Divas, Teva Summer and Winter Games,
etc., as well as setting the stage for upcoming major 2012 events,
e.g., Gran Fondo, Tour of Vail, etc. In 2011, ERC processed 90
special events licenses. Ongoing (Pam)
Q2 2012 CSE roundtable discussion with event promoters to discuss existing
regulations and policies (Kelli)
Meeting held in May 2012. Resulting action items: development of
streamlined online permits and calendar which will be live in Q3.
Q3 2012 Schedule work session discussion with Council (Kelli and Pam)
Meeting scheduled for September 4, 2012
J. Improve the regulatory environment for doing business in Vail for new and
existing businesses.
Project Leader: George Ruther, Kelli McDonald
Key Milestones:
Q3 2012 VEAC roundtable discussion on existing regulations
Meeting scheduled for August 2012.
Q4 2012 Identify options for simplifying workflow, map the existing process
to identify redundancies and inefficiencies, and develop strategic
plan for implementation
9 - 1 - 5
7/17/2012
6
Q3 2012 Schedule work session discussion with Council to discuss policy
direction and establish a schedule for adopting and implementing
amendments.
K. Redevelop the municipal site including the medical office building which will
improve economic vitality by expanding the footprint of the clinic and by
redeveloping TOV assets, which may include the Vail Village Inn Phase 5
commercial space, the Main Vail fire station, etc., to house staff temporarily in
these buildings, then creating additional office space once the muni building is
complete.
Project Leader: George Ruther
Key Milestones:
Q1 2012 Sign Memorandum of Understanding – Complete.
Q1 2012 Award TOV contracts for architect and project management –
Complete.
Q3 2012 Complete entitlement process. Currently underway.
Q4 2012 Obtain final CDOT approvals. Regular meetings scheduled; IGA
required.
Q2 2013 Relocate TOV offices.
Q2 2013 Break ground.
Q1 2015 Complete project.
Numerous critical path milestones already met. Schematic design sign off next
major milestone.
L. Accelerate implementation of a financial system to coincide with the demolition of
the existing municipal building which houses the system hardware. The timing of
this project is tied to the ability to exit the muni building. The project also
supports economic development through improved ability to provide information
and supports an improved customer service through e-commerce.
Project Leaders: Kathleen Halloran and Mike Richards
Key Milestones:
Q1 2012 Evaluate systems. Complete
Q2 2012 Award contract and begin phased implementation. Contract
awarded to New World Systems for Financial and Human Resources
applications and EMGOV for Sales Tax; Timekeeping to be awarded later
Q1 2013 Complete implementation of all critical modules prior to relocation
of TOV offices.
9 - 1 - 6
7/17/2012
7
M. Complete “Conference Center Funds” projects: the clubhouse at Vail golf and
Nordic center; Ford Park athletic fields; and Ford amphitheater improvements.
These projects are designed to increase our ability to add room nights such as
the event space at the golf clubhouse and the athletic fields as well as provide a
better overall experience by upping the bar with regards to the condition of all
facilities.
Project Leader: Greg Hall, Todd Oppenheimer and team e.g. VVF, VRD
Key Milestones:
Q4 2012 Begin construction of Ford Park athletic fields.
Q1 2013 Begin construction of clubhouse.
Q2 2013 Begin construction of Ford amphitheater improvements.
N. Program and manage the new Lionshead Welcome Center community space.
Project Leader: Pam Brandmeyer
Key Milestones:
Q1 2012 Use RFP process to select individual or group to program and
manage the facility – Complete.
Q1 2012 Sign management contract; determine pricing; operational
guidelines and policy including free and discounted events.
Q2 2012 Begin having paid events.
Q2 2013 Complete one-year review and make adjustments if necessary.
O. Partner with Vail Resorts to provide a 50th anniversary celebration.
Project Leaders: Kelli McDonald and Suzanne Silverthorn
Key Milestones:
Q1 2012 Funding of $250,000 approved for 2012 – Complete.
Q2 2012 Presentation to Town Council on timeline and activities.
Meeting scheduled July 17, 2012
Q3 2012 Launch of celebration with Pioneer Days.
Q4 2012 Anniversary celebration with Snow Daze, Holidaze and other
activities.
Q2 2013 April activities
P. Partner with the Vail Valley Foundation to present the 2015 championships and
Nations Ski race in Vail.
Project Leaders: Susie Tjossem, Stan Zemler and Dwight Henninger
9 - 1 - 7
7/17/2012
8
Key Milestones:
Q2 2012 Host emergency preparedness exercises in coordination
with Town’s exercise program that develop our awareness. A mass
casualty exercise has been planned for October 18, 2012.
Q1 2013 Finalize legacy actions and plans for the Town.
Q4 2013 Activate coordinated plans during the December 7-8, 14-15, 2013
Test Events.
Q1-4 2012-14 Active participation on the Organizing Committee. On-going
Beyond 2013 – Improve Economic Vitality
A. Embrace an international focus in our destination strategy: to include United
Kingdom, Australia and Asian markets.
VEAC meeting with Vail Mountain marketing scheduled September 2012.
B. Evaluate signage for an appropriate mix of languages.
C. Maintain/enhance international relationships.
Vail Mountain and VLMD initiatives for 2013
D. Cultivate international city relationships: Look to international partners for best
practices and potential inroads to new markets regarding international resort
tourism.
E. Develop and promote TOV endowment fund: Explore/establish additional ways
for gifting to TOV programs and events through endowments, bequests, and
other charitable gifting arrangements.
Goal: Grow a Balanced Community
Attract professionals and families back into the Vail community.
2012 – 2013 Action Steps – Grow a Balanced Community
A. Assess current demographic mix vs. desired demographic mix using most
current census and Eagle County documents.
Project Leader: Community Development
Key Milestones:
Q3 2012 Complete assessment Assessment has been completed. Awaiting
worksession discussion with the town council.
B. Explore the future of Red Sandstone Elementary School (RSES).
Project Leader: Town Council and Town Manager
9 - 1 - 8
7/17/2012
9
Key Milestones:
Q1 2012 Town Council and staff worked with the Eagle County School Board
to keep RSES open and operating. - COMPLETE
Q3 2012 Work session to understand current policies of school board and
develop Council objectives for RSES, e.g., which grades may be
best served
Q4 2012 Schedule meeting with school district to map out future of RSES
C. Assure affordable work force housing remains at Timber Ridge
Project Leaders: TRAHC Board
Key Milestones:
Q2 2012 Resolve non-compliance issues on financing with US Bank.
Complete – Letter of Credit renewed for one year with terms established for
second one-year renewal
Q2 2012 Prepare five-year operating plan and revenue strategy. Complete
Q2 2012 Develop a revised capital improvement plan. Complete
Q4 2012 Complete first year capital improvements per plan.
D. Complete comprehensive renovation of Vail Public Library including new
technology center for patrons and technological improvements to the community
room. This will provide locals as well as guests with enhanced technology
resources and will allow the library to increase usage of its community room and
expand upon programming for all age groups.
Project Leader: Lori A. Barnes and team
Key Milestones:
Q1 2012 Contract award for construction.
Q4 2012 Project complete.
Beyond 2013 – Grow a Balanced Community
A. Explore amenities that will influence the desired demographic (identified in the
above analysis) to live in Vail to potentially include a “gathering/community
center” among other amenities. An October 2008 asset inventory study was
completed by the Vail Local Marketing District Advisory Council and Town
Council gave direction to update and expand the study, which was completed in
May 2011. A copy of that study can be presented to Town Council for further
review. Update the study to include 2012 construction projects.
9 - 1 - 9
7/17/2012
10
VLMD funded an update of the study to be complete November 2012.
B. Review Chamonix configuration to attract the desired demographic.
C. Explore adapting the buy-down/mortgage assistance program to achieve this
goal.
Goal: Improve the Quality of the Experience
Improve the Vail experience for all guests and further set Vail apart from its competition.
2012 – 2013 Action Steps – Improve the Quality of the Experience
A. Integrate VLMDAC information with capital plan.
Project Leaders: Kelli McDonald and Kathleen Halloran
Key Milestones:
Q1 2012 VLMDAC memo will be presented to Council March 20, 2012.
COMPLETE
Q3 2012 2013 budget discussions include consideration of VLMDAC input.
B. Partner with Vail Resorts on cutting-edge technology (e.g., way finding, wi-fi,
social media, apps).
Project Leaders: Suzanne Silverthorn, Greg Hall, Kelli McDonald, Ron Braden
Key Milestones:
Q2 2012 Formalize a structure for collaboration and set goals.
Lionshead Welcome Center program design identified
hardware/software collaboration with vendor previously vetted by
Vail Resorts. A similar design study has been initiated for
renovation of Vail Village Welcome Center.
Q3 2012 Develop a list of shared actions.
Partnerships to date include live Vail Mountain feed for touchscreen
in Lionshead Welcome Center spring 2012, plus use of Vail Resorts
video feeds on media wall; and introduction of Vail Hiking & Biking
app in June 2012 initiated by Vail Local Marketing District.
C. Focus on resort size and resort appropriate environmental programs.
Project Leader: Kristen Bertuglia
Vail Recycles! Vail Village and Lionshead Recycling Program
9 - 1 - 10
7/17/2012
11
Key Milestones:
Q1 2012 Conduct waste study and survey to establish waste diversion
baseline: Survey businesses as to current practices and attitudes,
challenges, barriers with respect to waste diversion, how the Town
can help. Establish waste diversion baseline by random selection
sort sampling of business trash. Completed
Q2 2012 Compile results, hold stakeholder meeting with waste haulers,
businesses, and develop recommendations. Completed
Q2 2012 Complete final report. Present results to Town Council, obtain
direction as to appropriate recycling incentive program (e.g.
ordinance updates, grants or incentives, additional services, etc.)
Completed
Q3 2012 Implement Vail Recycles! Program for Vail Village and Lionshead
Vail Village Recycling Pilot Program ready for implementation.
Presented to town council on July 17, 2012
Water Quality Public Education Program
Key Milestones:
Q1 2012 Interview Americorp Environmental Stewardship program
candidates and select summer intern in order to assist in the
development of a public education campaign that raises community
awareness about the individual potential to positively
impact water quality, including establishing current practices for
private property pine beetle spraying. Summer Intern hired.
Q2 2012 Summer intern kickoff meeting - Based on the Boulder Keep It
Clean Program, intern will develop door hangers and educational
material for East Vail residents. Target 500 contacts made.
Project Underway
Q3 2012 Working with staff, intern will provide web content using graphic
materials to educate the public on water quality issues.
Organize Gore Creek walking tours at Bighorn Park.
Presentations/demonstrations will provide a hands-on learning
experience for residents and guests: ecosystem ecology, wildlife
and aquatic insects, proper riparian area buffers, maintenance,
lawn care, etc. July Working with staff, intern will help organize a
Gore Creek stream bank restoration project with resident
volunteers to prevent erosion impairment in previously identified
target areas. Gore Creek Aquatic Life Public Education Program
ongoing. First presentation was on July 11th in East Vail.
Sustainable Building Initiative (SBI) - Currently underway, the objective of the SBI
is to develop and implement a green building points system, incentivize
sustainable building practices through carrot rather than stick approach,
9 - 1 - 11
7/17/2012
12
education and outreach. Ensure this initiative improves the ability for doing
business in Vail. Ongoing
Key Milestones:
Q1 2012 Conduct 3 SBI Committee meetings to determine point items in
categories not yet addressed (energy, materials and reuse,
quality control, and innovation).
Q2 2012 Present each category to the Planning and Environmental
Commission (PEC).
Q2 2012 SBI meeting to discuss incentives.
Final revisions and public comment period.
Final draft presented to PEC.
Q3 2012 Final draft presented to Town Council.
Test drive SBI in-house; work with select project to ensure smooth
implementation.
Q4 2012 First and second readings of ordinance to adopt SBI. (Nov-Dec,
along with 2012 building code adoption hearing).
Begin snowmelt offset program discussion, solicit for addition SBI
Committee members.
Organize public presentation of existing snowmelt offset programs
at Donovan Pavilion - CORE and ECOBuild, Telluride.
Present snowmelt offset program discussion, decide if Vail will
move forward in pursuing offset program for the Town
D. Review and enhance our “connectivity” plan including a comprehensive signing
and wayfinding program.
Project Leaders: Greg Hall, Suzanne Silverthorn
Key Milestones:
Q1 2012 Town Council Approval of Wayfinding Principles.
Q3 2012 Program design and approval.
Q4 2014 A three year phased Installation with final completion before -
2015 World Alpine Championships.
E. Review and enhance our “connectivity” plan with a focus on hiking, walking,
wandering and lingering.
Project Leaders: Public Works Project Staff
Key Milestones:
Q3 2012 Work with CDOT on the overlay of the Vail Pass recreation trail.
Q3 2012 Completion of the bike lanes on the frontage road to East Vail.
9 - 1 - 12
7/17/2012
13
Q3 2012 VLMD funded and produced Hiking Map and Hiking & Biking App.
Complete
Q4 2012 Complete Lionshead streetscape projects - East Lionshead Circle
and Concert Hall Plaza.
Q4 2012 Include public rest rooms in a remodel of Main Vail Fire House.
Q4 2012 Reconstruct the Matterhorn Bridge with sidewalks.
Q2 2013 Sun Dial Plaza.
Q2 2013 Identify key missing links in “connections” determine obstacles and
costs to complete the links and prioritize the connections for
implementation, including trailheads.
Q4 2013 Rebrand the Village information center to a Welcome Center similar
to Lionshead in addition provide public restrooms and an upgrade
in keeping with Vail’s renaissance.
F. Improve the quality and convenience of parking and transportation.
Project Leaders: Greg Hall and Mike Rose
Key Milestones:
Q2 2012 Council work session to: provide background; identify steps already
taken; and determine policy. Discussed at the April 17 meeting and
will return in Q3 2012.
Q2 2012 Consider engaging a consultant to assist with finalization of the
strategic parking plan, including system efficiencies. Reviewed at
the April meeting, were directed to look at only system efficiencies,
most which will be discussed in conjunction with the equipment
replacement scheduled for 2014. Consultant would be on board in
2013.
Q2 2012 Begin a three year program to meet the CDOT requirements to
ensure use of the frontage roads for various parking as previously
directed by the Town Council.
Q3 2012 Continue to refine and enhance the summer special event express
bus.
Q3 2013 Review parking operations and equipment for implementation of
new system and processes.
G. Complete park and recreation projects which enhance the experience.
Project Leaders: Public Works Project Staff
Q2 2012 Complete the Red Sandstone Park.
Q2 2012 Begin the work to allow the completion of the Bald Mountain
Neighborhood Berm.
9 - 1 - 13
7/17/2012
14
H. Finish installation and activate improved guest service programming in
Lionshead Welcome Center (virtual concierge, media wall, events info).
Project Leaders: Tom Kassmel, Greg Hall, Ron Braden, Suzanne Silverthorn
Key Milestones:
Q1 2012 Technology installation – Complete
Q2 2012 Visitor Center Staff Relocation – Complete May 25
Q2 2012 Grand Opening – Complete May 31
TBA Demolition of Lionshead Visitor Center/Frontage Road
I. Identify management structure for enhanced guest services programming to
Include operation of Vail Village/Lionshead Welcome Centers and community
host program.
Project Leaders: Suzanne Silverthorn, John Power
Key Milestones:
Q2 2012 Identify Council policies and programming – Council set goal of “5-
star” service delivery levels following discussion on June 19.
Q2 2012 Issue RFP – RFP process has been delayed one year. Instead, a
new contract with Vail Info Inc. will be negotiated for Oct. 1, 2012 to
Aug. 31, 2013 which sets clear expectations for increased service
delivery. RFP for 5-star contract services will be issued in spring
2013 for Sept. 1, 2013 start.
Q3 2012 Selection. – RFP process delayed one year. Selection to occur
Q3 2013.
Q4 2012 Implementation – Implementation delayed one year to Sept. 1,
2013.
J. Develop an enhanced cellular (4G) and Wi-Fi network.
Project Leaders: Ron Braden
Key Milestones:
Q1 2012 Contract Negotiations / Approval.
Q1 2012 Carrier Commitment.
Q1 2012 CenturyLink exit agreement.
Q1 2012 Fiber Resource Allocation.
Q2 2012 Approvals and Permits.
Q2 2012 Begin Build Out.
Q3 – 4 2012 Launch system operations.
9 - 1 - 14
7/17/2012
15
K. Gore Creek Environmental Programs
Project Leader: Bill Carlson and Kristin Bertulia
Key Milestones:
Q1 2012 Continue to support stream tract enforcements to address
remaining properties with encroachments.
Work with the Eagle River Water and Sanitation District and the
Urban Runoff Group to complete the Water Quality Improvement
Plan (WQIP) for Gore Creek and the Eagle River.
Q2 2012 Ensure that all Town outfalls and sediment catch basins are
maintained.
Identify Best Management Practices (BMPs) projects that have an
immediate effect on Gore Creek Water quality (i.e., additional catch
basins/filters, stream bank restoration and stabilization projects,
etc.)
Q3 2012 Install identified BMPs, coordinate stream bank restoration projects.
Present WQIP to Town Council.
Q4 2012 Stream Bank restoration projects installed – willow plantings.
Beyond 2013: Enhance the Experience
A. Begin long-range planning to reduce the impact of I-70. Note: The intent was not
beginning near-term action, but more to keep this important subject on the radar
screen.
Goal: Develop Future Leadership
Look toward the next generation of community leaders.
2012 – 2013 Action Steps – Develop Future Leadership
A. Schedule a Town Council work session to assess Vail’s current leadership and
identify a desired vision for the future including benchmarks, where possible.
Project Leader: Stan Zemler
Key Milestones: Q3 2012
B. Sponsor series of focus group meetings with target demographic segments,
including second homeowners, to identify challenges, opportunities and
suggestions to elevate civic leadership. Explore possibility of scheduling board
meetings in the evening to encourage more public participation.
Project Leader: Suzanne Silverthorn
9 - 1 - 15
7/17/2012
16
Key Milestones: Q3 2012
C. More aggressively market board openings through advertisement.
Project Leader: Suzanne Silverthorn
Key Milestones: Q2 2012 – Board recruitment template from Colorado
Municipal League print campaign was used for series of Vail Daily ads in late
April and May for openings on the Vail Local Housing Authority (2 applicants);
Commission on Special Events (4 applicants); Vail Local Licensing Authority, (3
applicants).
D. Develop recommendations on model/approaches that will result in developing
future leaders in the TOV considering: John Horn-Kates Vail Leadership Institute
Model; Boulder Leadership Model; Leadership Forums by Vail Homeowners
Association and Vail Symposium; engagement ideas;
orientation/education/outreach; and Vail 20/20.
Project Leader: Mark Miller, Suzanne Silverthorn
Key Milestones:
Q4 2012 Evaluate existing leadership programs and best practices
with presentation of research summary this fall.
Other Initiatives
These are projects already underway that may not fit precisely into Council’s four key
goals.
2012 – 2013 Action Steps – Other Initiatives
A. Budget/Financial – Continue to provide a high level of services in a fiscally
responsible manner.
Project Leaders: Directors and all departments
Key Milestones:
Q2 2012 2012 annual audit presented to Council Complete – Clean opinion
with no management letter comments
Q4 2012 2013 annual budget adopted by Council
B. Laserfiche – Finish implementation of document imaging program and scanning
of historical documents throughout the organization.
9 - 1 - 16
7/17/2012
17
Project Leader: Ron Braden
Key Milestones:
Q4 2012 Provide customer access to public documents.
Q1 2013 Complete scanning of permanent files in Community Development
and Administration to avoid temporary relocation.
C. 2012 Community Survey
Project Leader: Suzanne Silverthorn
Key Milestones:
Q1 2012 Town Council approval of survey questions - Complete
Q2 2012 Survey in the field - Complete
Q3 2012 Presentation of results – Complete June 5, 2012
9 - 1 - 17
7/17/2012
Vail Economic Advisory Council (VEAC)
July 10, 2012
MEETING NOTES
• VEAC Members Present:
Rayla Kundolf; Pam Stenmark; Kristin Williams (for Chris Jarnot); Michael Kurz; Steve Kaufman;
Mark Gordon; Kim Newbury; Chris Romer; Paul Wible; Mike Ortiz; Bob Boselli; Laurie Mullen, Mia
Vlaar; Andy Daly; Greg Moffet
• VLMDAC Members Present
Beth Slifer; Susie Tjossem; Jamie Gunion
• Others Present:
Jim Lamont; Connie Woodberry; Mark Woodberry; Carl Colby; Michael Caccioppo; Don Rogers;
Kristin Yantis, Meggen Kirkham, Amy Schwelling
• TOV Staff Present:
Town Manager Stan Zemler; Finance Director Judy Camp; Economic Development Manager Kelli
McDonald; Executive Assistant Tammy Nagel
• Vail Global Energy Forum:
Carl Colby gave a brief recap on the Vail Global Energy Forum. The two day event was held at
the Vilar Performing Arts Center in Beaver Creek. Colby stated the event was a huge success.
There were many prestigious energy executive speakers and many college students from Cal
Tech, Stanford and MIT. Colby is beginning to schedule keynote speakers for next year’s event
which will kick off on March 1, 2013 and with the opening dinner and speaker to be held at the
Sonnenalp. Colby is working on national sponsors and national media sponsors to assist with
global awareness. This event is non partisan and has potential to grow and be very beneficial to
Vail.
• Vail Local Marketing District Update:
Beth Slifer, Chair of the Vail Local Marketing District Advisory Council (“VLMDAC”), presented a
PowerPoint to the members outlining the Town Council marketing goals, the VLMD 2012
marketing objectives and the key findings from the Brand Research. Research showed mountain
summer vacations are almost always booked by the individual directly with the resort, few
purchase bundled packages, most visitors have vacationed at Vail in previous summers, the
preferred activities at destination of choice include hiking, shopping, culinary experience and
festival/event, Vail is among the top summer destinations with strong total brand awareness: #1
with Colorado guests and #3 with destination guests. Slifer stated the VLMDAC 2012 summer
strategies are to support a world-class infrastructure enabling the physical, emotional and cultural
pursuits of guest passions; improve the percentage of destination and Mexico/Latin American
guests while retaining Front Range guests and to focus on leveraging powerful brand awareness
with increasing emphasis on product offerings. Hiking being the number one activity for both in
state and out of region guests, Slifer indicated the VLMDAC is providing better information on
group hikes, the location of hiking paths and if there is transportation to the hiking paths through
the recently produced hiking map as well as relevant social media components such as an app
for hiking and biking. Slifer stated she has spoken with a representative from Vail Resorts
regarding hiking signage and availability of the ski mountain group hiking tours.
Gunion stated all VRD group hikes are booked full for the entire summer and the Forest Service
issues a limited amount of permits to have a balance with the environmental impacts.
VEAC members gave input on the marketing including more specific metrics, better differentiation
and call to action in TV spots, impact of I-70 on guest experience and flights into Eagle County
Airport in non-ski months.
9 - 2 - 1
7/17/2012
• Conference Center Fund Update:
Stan Zemler provided an update concerning the conference center funded town projects that
were voted on by town citizens last November. Zemler explained the Vail Recreation District
(“VRD”) has been working on a golf course master plan since 2009. VRD was proposing moving
the 18th hole, adding a parking lot and remodeling the Golf Course Clubhouse. The Town Council
has been informed the current location of the 18th hole is unsafe and needs to be addressed by
moving the hole 150 ft. to the east and installing a large net fencing to create a safe zone.
Zemler stated there would not be a parking lot addition. The clubhouse will be remodeled and a
new addition will be added to provide a multi-purpose function space. The recreation fields
update will start next spring depending on water availability. Ford Park lower bench
redevelopment will start up in the fall and the Gerald R. Ford Amphitheater is starting fundraising
for their share of the redevelopment costs. The new medical office building and the new municipal
building are in the design process with all agreements signed. There have been many issues to
work through with CDOT such as the large impacts on the Frontage Road and a pedestrian
walkway going over I-70.
• Business Retention Visits:
A Business Retention Visit Questionnaire was provided in the committees’ packets. McDonald
requested members to reach out to key businesses in their neighborhoods and report back their
findings at the August meeting. She offered TOV staff members to join the meetings if the VEAC
members would like.
• Financial Reports:
The financial reports were provided in the committees’ packets. Judy Camp presented
PowerPoint recapping the 2011/2012 Ski Season Sales Tax Collections of all Town of Vail
businesses including sales tax information from major redevelopment properties. Members found
this information valuable and Camp stated she would provide a report at the end of each season.
Camp also announced that the All Store Same Store Sales Report would be discontinued based
on VEAC feedback and that she and McDonald would work with MTRiP to develop a report that
would be more relevant beginning with Ski Season this year.
• Town Manager Report:
None
• Citizen Input:
Michael Caccioppo stated traffic congestion on I-70 has been a problem for 40 yrs. and
suggested that this was a political issue that should be addressed.
• Other Business:
McDonald reminded members of the Town picnic today at Big Horn Park and the Council meeting
on July 17.
• Next Meeting:
The next meeting is scheduled for Tuesday, August 14, 2012 at The Antlers.
9 - 2 - 2
7/17/2012
2011/2012 Ski Season
Sales Tax Collections
July 10, 2012
9 - 3 - 1
7/17/2012
2011/2012 Ski Season Sales Tax Collections
2
10.1
10.7
11.4
12.5
13.4
14.1
12.3 12.2
13.6
14.1
-
2.0
4.0
6.0
8.0
10.0
12.0
14.0
16.0
2002/20032003/20042004/20052005/20062006/20072007/20082008/20092009/20102010/20112011/2012
$
M
i
l
l
i
o
n
s
Year-over-year growth of 4.0% exceeded inflation of 2.9%
Current year collections exceeded 2007/2008's record by 0.6%
9 - 3 - 2
7/17/2012
Sales Tax Collections –Summer vs. Winter
10.1 10.7 11.4
12.5 13.4 14.1
12.3 12.2
13.6 14.1
4.4
4.5
4.6
4.8
5.0
5.5
5.8
4.8
5.0
5.6
-
5.0
10.0
15.0
20.0
25.0
2002/20032003/20042004/20052005/20062006/20072007/20082008/20092009/20102010/20112011/2012
$
M
i
l
l
i
o
n
s
Ski Season represents 71.6% of the full year collections
Ski season grew 4.0% while summer 2011 grew 11.4%
WinterSummer
9 - 3 - 3
7/17/2012
Impact of Major Redevelopment Properties
Definition
New construction or complete remodels, which generally includes significant
additional space.
Placed into service within the past five years. After five years the property is
included in “Base” business.
Based on properties, not businesses.
Replacement businesses continue in the “Redevelopment” category until five
years from when the property was originally placed in service.
Lodging through property management companies or individuals not identified
specifically to the redeveloped property are not trackable.
9 - 3 - 4
7/17/2012
Major Redevelopment Properties Included
Solaris –DeCorato, Luca Bruno, Manrico, Vail Style, Northface, Skate Shop,
Tommy Bowers Ski, A.E. Betteridge, Carrie Fell Fine Art, Forre& Co., Gallerie
Zueger, Tony Newlin, Vail Fine Art, Worth Home, Best of 52, Inspirato,
Residences at Solaris, Bol, Cinebistro, Matsuhisa, Yeti’s Grind
Four Seasons –Dennis Basso, Gorsuch, Four Seasons Resort, Flame,
Fireside, Pool Bar, Spa
Other Village Locations –Sebastian, Manor Vail, Vail Sports Mountain Plaza,
Marketplace
Arrabelle-Arriesgado, Avalon, Burton, LionsHeadSnowell, Patagonia,
Quicksilver, Eye Pieces, Arrabelleat Vail Square, HaagenDazs, Starbucks, Blue
Moose, Rimini, Vail Chophouse
Ritz Carleton-Vail Sports, Ritz Carleton Club and Residences
Other Lionshead–NorthfaceVail Landmark
9 - 3 - 5
7/17/2012
Ski Season Sales Tax by Category
3,914
3,770
3,931
4,107
2,435 2,475
1,357 1,232
500 646
897
1,159
565
752
-
1,000
2,000
3,000
4,000
5,000
6,000
20112012201120122011201220112012
RetailLodgingFood & BeverageOther
$
T
h
o
u
s
a
n
d
s
Total collections from all categories increased $540K or 4.0%
Redeveloped properties contributed $594K, up 30.2% from last year
Base businesses declined 0.5% due to "Other" down 9.2%
Base retail down 3.7%, lodging up 4.5%, F&B up 1.7%
BaseRedevelopment
9 - 3 - 6
7/17/2012
Ski Season Sales Tax by Neighborhood
7
5,106 5,144
2,435 2,500
1,091
1,699
876 862
-
1,000
2,000
3,000
4,000
5,000
6,000
7,000
8,000
2011201220112012
Vail VillageLionsHead
$
T
h
o
u
s
a
n
d
s
Vail Village collections increased 10.4% with redeveloped properties
up 56%; redeveloped properties contributed 94% of the increase
Lionsheadcollections increased 1.5% with base properties up 2.7%
and redeveloped properties down 1.6%
BaseRedevelopment
9 - 3 - 7
7/17/2012
News Release
911 Subscription Service Now Available
7/3/2012
Residents in Vail and elsewhere in the Eagle Valley now have the opportunity to subscribe additional phone numbers to
Eagle County’s 911 call back system. The automated voice notification system is used to disseminate emergency
information over the phone, such as evacuation notices, based on location. The service is available at www.eaglecounty.us.
The 911 call back system relies on databases purchased from telephone companies that provide landline service associated
with a physical location. These databases do not include cellular numbers or Voice over Internet Protocol (VoIP) numbers,
such as Vonage or XFINITY Voice. The new subscription service allows these numbers to be added to the database and
assigned to an address.
The service is available for residences and businesses in the Eagle Valley from the top of Vail Pass and Tennessee Pass
west to Bair Ranch, including the Sweetwater area, and north to the Route County line. Eagle County residents who live in
the Roaring Fork Valley receive dispatch services from the Aspen/Pitkin County Communications Center. Anyone may
subscribe to the service; however, Eagle County Emergency Manager Barry Smith says it may be of particular importance
to residents without landline phones, those with VoIP phone service, and second homeowners.
The 911 voice system and EC Alert, a text message and email subscription service, were recently tested by Eagle County
and the Vail Public Safety Communications Center. Smith says while the new subscription service is a valuable tool, the
test indicated that EC Alert was much more efficient and effective.
“The voice system’s ability to send a large volume of messages is limited to telephone circuit capacity,” said Smith. “When
phone circuits are being used for normal phone calls, which tend to increase during times of emergency, fewer circuits are
available to deliver emergency notifications,” he said. In addition, the system can be hindered by devices that screen
computer generated phone calls, or cordless phones that do not function during electrical outages.
All residents are strongly encouraged to subscribe to EC Alert at www.ecalert.org. The service is customizable and provides
citizens with useful information and emergency updates by sending messages to a variety of devices, including email
accounts and cell phones. Registration to EC Alert is free, although text messaging fees may apply based on individual cell
phone plans.
Smith says that during an emergency, information will be shared through as many means as possible. “There is no one
tool that will work for everyone,” said Smith. “Our goal is to ensure all residents and guests are able to receive critical
information as quickly as possible.”
For more information on emergency preparedness, contact Eagle County Emergency Management at 970-328-3545.
9 - 4 - 1
7/17/2012
Town of Vail - Sales Summary
Winter 2011/12, as of 4/30/12
The report is produced by the Town of Vail Economic Development Office, with data provided by the Town of Vail
Finance Department, and is prepared by MTRiP, the Mountain Travel Research Program. For further information,
please contact: Kelli McDonald, Town of Vail Economic Development Manager (970.479.2454, kmcdonald@vailgov.com).
This monthly Sales Tax Collection Summary provides both graphic and brief supporting narrative summaries of
sales tax collections in the Town of Vail. It is prepared monthly by town staff in conjunction with MTRIP, and is
intended to provide summary information for town management, Town Council, the Vail Economic Advisory
Council (VEAC), and Vail Local Marketing District Advisory Council (VLMDAC).
1. Series One is an “All Store” series of sales tax collections from all businesses. The report series is best used
to evaluate total sales activity for the current season, compared to last season, and is broken down by both
geographic and business segments.
2. Series Two is a “Same Store” fixed set of select businesses (see table below), using gross sales revenue, and
is best used to compare the performance of a fixed set of established businesses.
3. Series Three is a Comparison of Set One and Set Two, and can be used to compare and contrast the initial
two sets. Comparisons between the two are based on percentage change year over year, thereby mitigating
the fact that Series One–All Store is based on sales tax collections and Series Two–Same Store is based on gross
sales.
All Report sets are further broken down by Geographical subset and by Business Segment. Reports compare
current season-to-date results against the previous season, where “Summer” is May – October, and “Winter” is
November – April.
Note: For purposes of the Series Two “Same Store” comparison, the following businesses are included in their
respective sets:
LODGING RETAIL RESTAURANT
VAIL VILLAGE Austria Haus
Gasthoff Gramshammer
Lodge at Vail
Mountain Haus
Sonnenalp
Vail Mountain Lodge
American Ski Exchange
Blitz
Colorado Footwear
Golden Bear
Gorsuch
Roxy
Blu’s
La Tour
Red Lion
Russell’s
Sweet Basil
Vendettas
LIONSHEAD Antlers
Destination Resorts
Lift House
Lion Square
Marriott
Montaneros
Charlie’s T-Shirts
Double Diamond
Lions Head Jewelers
Swedish Clog Cabin
Vail Ski Bike Tech
Vail T-Shirt
Bart & Yeti’s
Billy’s
Garfinkel’s
Les Delices De France
Moe’s
Montauk
9 - 5 - 1
7/17/2012
Town of Vail - Sales Summary
Winter 2011/12, as of 4/30/12
The report is produced by the Town of Vail Economic Development Office, with data provided by the Town of Vail
Finance Department, and is prepared by MTRiP, the Mountain Travel Research Program. For further information,
please contact: Kelli McDonald, Town of Vail Economic Development Manager (970.479.2454, kmcdonald@vailgov.com).
Series 1: ALL STORE report for Winter 2011/12 (Nov 11 thru Apr 12)
Sales tax collections were up in most
sectors/locations in November, December and
February, but were mixed in January, March and
April.
Winter total sales tax collections were UP for:
• VV retail
• VV lodges
• LH Lodges
• VV restaurants
Winter total sales tax collections were DOWN for:
• LH retail
• LH restaurants
April sales tax collections were UP:
• VV retail
• VV lodges
• LH lodges
April sales tax collections were DOWN:
• VV restaurants
• LH retail
• LH restaurants
17%1%-3%19%-1%9%39%27%7%8%8%24%18%17%4%15%9%-2%7%2%-8%1%-3%-21%15%11%2%5%1%2%3%-5%-3%11%-2%-21%
-$100,000
$0
$100,000
$200,000
$300,000
$400,000
$500,000
$600,000
$700,000
NDJFMANDJFMANDJFMANDJFMANDJFMANDJFMA
Sales Tax Collections
Month
(Year-over-year % change shown above month labels)
ACTUALS BY MONTH
"All Store" Sales Tax Collections
Winter 2011/12 vs. Winter 2010/11
$ Change
Winter 2010/11
Winter 2011/12
VV LodgesLH LodgesVV RestaurantsLH RestaurantsVV RetailLH Retail
1.6%
9.6%
7.3%
4.2%
13.4%
10.1%
-3.4%
4.7%
-1.8%
-6%
-4%
-2%
0%
2%
4%
6%
8%
10%
12%
14%
16%
RetailLodgesRestaurants
Percent Change in Sales Tax Collections
SEASON-TO-DATE CHANGE
"All Store" Sales Tax Collections
Winter 2011/12 vs. Winter 2010/11
VV+LH Combined
Vail Village
Lionshead
16.7%
39.3%
17.9%
6.6%
14.8%
2.8%1.2%
26.8%
17.0%
2.1%
11.4%
-4.7%-3.3%
7.0%4.2%
-8.5%
2.4%
-3.3%
18.6%
8.2%
14.8%
1.3%5.3%
11.4%
-1.3%
8.5%9.1%
-3.3%
0.5%
-2.0%
8.9%
24.3%
-2.3%
-21.4%
2.3%
-20.6%
4.2%
13.4%10.1%
-
3.4%
4.7%
-1.8%
-30%
-20%
-10%
0%
10%
20%
30%
40%
50%
VV RetailVV LodgesVV RestaurantsLH RetailLH LodgesLH Restaurants
Percent Change in Sales Tax Collections
MONTHLY CHANGE
"All Store" Sales Tax Collections
Winter 2011/12 vs. Winter 2010/11
Nov
Dec
Jan
Feb
Mar
Apr
Winter Total
9 - 5 - 2
7/17/2012
Town of Vail - Sales Summary
Winter 2011/12, as of 4/30/12
The report is produced by the Town of Vail Economic Development Office, with data provided by the Town of Vail
Finance Department, and is prepared by MTRiP, the Mountain Travel Research Program. For further information,
please contact: Kelli McDonald, Town of Vail Economic Development Manager (970.479.2454, kmcdonald@vailgov.com).
Series 2: SAME STORE report for Winter 2011/12 (Nov 11 thru Apr 12)
“Same store” gross sales were up in November,
December and February in most sectors/locations.
However, “same store” gross sales were down in
January in all sectors/locations, and down in April
in most sectors/locations. “Same store” gross sales
were mixed in March.
Winter total “same store” gross sales were UP for:
• VV lodges
• LH lodges
Winter total “same store” gross sales were DOWN
for:
• VV retail
• LH retail
• VV restaurants
• LH restaurants
April “same store” gross sales were UP for:
• VV retail
April “same store” gross sales were DOWN for:
• VV lodges
• VV restaurants
• LH retail
• LH lodges
• LH restaurants
1%-8%-6%-6%-9%5%8%1%-4%5%3%-4%9%6%-10%5%-4%-24%21%4%-3%3%2%-27%8%6%-4%8%-1%-4%-1%8%-7%3%4%-24%
-$1,000,000
$0
$1,000,000
$2,000,000
$3,000,000
$4,000,000
$5,000,000
$6,000,000
$7,000,000
$8,000,000
NDJFMANDJFMANDJFMANDJFMANDJFMANDJFMA
"Same Store" Sales
Month
(Year-over-year % change shown above month labels)
ACTUALS BY MONTH
"Same Store" Gross Sales
Winter 2011/12 vs. Winter 2010/11
$ Change
Winter 2010/11
Winter 2011/12
VV LodgesLH LodgesVV RestaurantsLH RestaurantsVV RetailLH Retail
-4.0%
1.6%
-2.4%
-5.9%
1.3%
-2.9%
-0.6%
1.8%
-1.3%
-7%
-6%
-5%
-4%
-3%
-2%
-1%
0%
1%
2%
3%
RetailLodgesRestaurants
Percent Change in "Same Store" Sales
SEASON-TO-DATE CHANGE
"Same Store" Gross Sales
Winter 2011/12 vs. Winter 2010/11
VV+LH Combined
Vail Village
Lionshead
0.8%
8.0%8.7%
21.5%
8.1%
-0.8%
-8.3%
1.3%
5.9%4.3%5.7%7.6%
-6.4%-4.5%
-10.0%
-3.5%-3.7%-7.0%-5.9%
5.4%4.8%3.0%
7.9%
2.5%
-9.5%
2.8%
-3.6%
1.6%
-1.0%
3.7%5.5%
-4.2%
-24.0%-27.1%
-3.7%
-24.4%
-5.9%
1.3%
-2.9%-0.6%
1.8%
-
1.3%
-30%
-20%
-10%
0%
10%
20%
30%
VV RetailVV LodgesVV RestaurantsLH RetailLH LodgesLH Restaurants
Percent Change in "Same Store" Sales
MONTHLY CHANGE
"Same Store" Gross Sales
Winter 2011/12 vs. Winter 2010/11Nov
Dec
Jan
Feb
Mar
Apr
Winter Total
9 - 5 - 3
7/17/2012
Town of Vail - Sales Summary
Winter 2011/12, as of 4/30/12
The report is produced by the Town of Vail Economic Development Office, with data provided by the Town of Vail
Finance Department, and is prepared by MTRiP, the Mountain Travel Research Program. For further information,
please contact: Kelli McDonald, Town of Vail Economic Development Manager (970.479.2454, kmcdonald@vailgov.com).
Series 3: COMPARISON: ALL STORE VS SAMES STORE for Winter 2011/12 (Nov 11 thru Apr 12)
This winter, “same store” gross sales outpaced
“all store” sales tax collections for:
• LH retail
• LH restaurants
This winter, “same store” gross sales trailed “all
store” sales tax collections for:
• VV retail
• VV lodges
• LH lodges
• VV restaurants
Monthly detail – VV+ LH combined:
• Retail: “Same store” trailed “all store” in
all months (Nov thru Apr).
• Lodging: “Same store” trailed “all store”
in all months (Nov thru Apr).
• Restaurants: “Same store” trailed “all
store” in all months (Nov thru Apr).
Monthly detail – VV:
• Retail: “Same store” trailed “all store” in
all months (Nov thru Apr).
• Lodging: “Same store” trailed “all store”
in all months (Nov thru Apr).
• Restaurants: “Same store” trailed “all
store” in all months (Nov thru Apr).
1.6%4.2%
-3.4%
9.6%13.4%
4.7%7.3%10.1%
-1.8%-4.0%-5.9%-0.6%
1.6%1.3%1.8%
-2.4%-2.9%-1.3%
-40%
-30%
-20%
-10%
0%
10%
20%
30%
40%
VV+LHVVLHVV+LHVVLHVV+LHVVLH
Percent Change in Sales Tax or Gross Sales
SEASON-TO-DATE CHANGE
"All Store" vs. "Same Store"
Winter 2011/12 vs. Winter 2010/11
ALL STORE: Winter 2011/12 to date
SAME STORE: Winter 2011/12 to date
RetailLodgesRestaurants
12.9%
1.5%
-5.1%
12.7%
-2.0%-1.6%
1.6%
28.4%
20.1%
4.9%7.0%5.1%
14.2%9.6%13.7%11.8%
2.4%
14.0%
6.4%
-6.6%
7.3%6.1%
-4.3%-5.4%-2.2%-5.4%-6.0%-4.0%
8.1%3.7%
-4.0%
6.8%0.6%
-3.9%
1.6%5.2%6.4%
-9.0%
4.1%
-1.3%
-24.1%
-2.4%
-40%
-30%
-20%
-10%
0%
10%
20%
30%
40%
NDJFMATot.NDJFMATot.NDJFMATot.
Percent Change in Sales Tax or Gross Sales
MONTHLY CHANGE: VV + LH COMBINED
"All Store" vs. "Same Store"
Winter 2011/12 vs. Winter 2010/11
ALL STORE: % Change, 2011/12 vs. 2010/11
SAME STORE: % Change, 2011/12 vs. 2010/11
RetailLodgingRestaurants
16.7%
1.2%
-3.3%
18.6%
-1.3%
8.9%4.2%
39.3%
26.8%
7.0%8.2%8.5%
24.3%
13.4%17.9%17.0%
4.2%
14.8%9.1%
-2.3%
10.1%
0.8%
-8.3%-6.4%-5.9%-9.5%
5.5%
-5.9%
8.0%
1.3%
-4.5%
5.4%2.8%
-4.2%
1.3%
8.7%5.9%
-10.0%
4.8%
-3.6%
-24.0%
-2.9%
-40%
-30%
-20%
-10%
0%
10%
20%
30%
40%
NDJFMATot.NDJFMATot.NDJFMATot.
Percent Change in Sales Tax or Gross Sales
MONTHLY CHANGE: VAIL VILLAGE
"All Store" vs. "Same Store"
Winter 2011/12 vs. Winter 2010/11
ALL STORE: % Change, 2011/12 vs. 2010/11
SAME STORE: % Change, 2011/12 vs. 2010/11
Vail Village RetailVail Village Lodging Vail Village Restaurants
9 - 5 - 4
7/17/2012
Town of Vail - Sales Summary
Winter 2011/12, as of 4/30/12
The report is produced by the Town of Vail Economic Development Office, with data provided by the Town of Vail
Finance Department, and is prepared by MTRiP, the Mountain Travel Research Program. For further information,
please contact: Kelli McDonald, Town of Vail Economic Development Manager (970.479.2454, kmcdonald@vailgov.com).
Monthly detail – LH:
• Retail: “Same store” outpaced “all
store” in all months except April.
• Lodging: “Same store” trailed “all store”
in all months except February.
• Restaurants: “Same store” trailed “all
store” in November, January, February
and April, but outpaced “all store” in
December and March.
6.6%2.1%
-8.5%
1.3%
-3.3%
-21.4%
-3.4%
14.8%11.4%
2.4%5.3%0.5%2.3%4.7%2.8%
-4.7%-3.3%
11.4%
-2.0%
-20.6%
-1.8%
21.5%
4.3%
-3.5%
3.0%1.6%
-27.1%
-0.6%
8.1%5.7%
-3.7%
7.9%
-1.0%-3.7%
1.8%
-0.8%
7.6%
-7.0%
2.5%3.7%
-24.4%
-1.3%
-40%
-30%
-20%
-10%
0%
10%
20%
30%
40%
NDJFMATot.NDJFMATot.NDJFMATot.
Percent Change in Sales Tax or Gross Sales
MONTHLY CHANGE: LIONSHEAD
"All Store" vs. "Same Store"
Winter 2011/12 vs. Winter 2010/11
ALL STORE: % Change, 2011/12 vs. 2010/11
SAME STORE: % Change, 2011/12 vs. 2010/11
Lionshead Retail Lionshead Lodging Lionshead Restaurants
9 - 5 - 5
7/17/2012
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: July 17, 2012
ITEM/TOPIC: Matters from Mayor and Council
7/17/2012
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: July 17, 2012
ITEM/TOPIC: Executive Session, pursuant to: 1) C.R.S. §24-6-402(4)(b) - to receive legal
advice on specific legal questions, regarding: Golf Course Clubhouse redevelopment
and pending Open Records requests.
PRESENTER(S): Matt Mire
7/17/2012
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: July 17, 2012
ITEM/TOPIC: Adjournment (4:55 p.m.)
NOTE: UPCOMING MEETING START TIMES BELOW (ALL ARE APPROXIMATE DATES
AND TIMES AND SUBJECT TO CHANGE)
--------------------
THE NEXT REGULAR VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BEGIN AT
APPROXIMATELY 12:30 P.M. (or TBD), TUESDAY, AUGUST 7, 2012 IN THE VAIL TOWN
COUNCIL CHAMBERS
FUTURE AGENDA ITEMS:
TBD:
2nd Reading Ord 8, Vail Golf Course - Bill Gibson - ES - 30 min.
Ballot Language Charter Changes - M. Mire - ES - 30 min.
Employee Housing Strategic Plan Update - N. Timm - ES - 30 min.
Site Visit - Sundial Plaza - Gregg B. - WS - 30 min. - TBD
Ford Park discussion re: noise - Todd O./Greg Hall - 30 min. - WS - 8/7
Bob McKown recognition of service for 8 yrs on Liquor Board and CSE - ES - 8/7
Wayfinding - Greg H/Suzanne S. - WS - 30 min. - 8/7 or 8/21
Ford Park Construction Contract Award- Todd O./Greg H. - 30 min. - ES - 8/21
Ever Vail - George - 30 min. - ES - 8/21
Fire Station #2 Bid Award - Greg H. - 15 min - ES - 8/21
VGCC bid award - Greg H - 15 min. - ES - 8/21
Station 2 Review and Bid Award (Main Vail) - Mark Miller - 30 min. - WS - 8/21
Recycling discussion - Kristen B - 30 min. - WS - TBD
Parking Operational Review and Policy Discussion - Greg Hall - WS - 30 min. - TBD Open
Space Discussion with Toby Sprunk, Eagle County Open Space Director - TBD Housing Fee
in Lieu Discussion - TBD
Gore Creek Water Quality Update - Bill Carlson - TBD
Outdoor Display Goods - George Ruther - TBD
Historic District - George Ruther - TBD
Sister City discussion - TBD
Review of Inclusionary Zoning and Housing Strategic Plan - George R - WS - 60 min. -TBD
Joint Meeting with VRD re: operations of event center - TBD
7/17/2012