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HomeMy WebLinkAbout2012-07-17 Agenda and Support Documentation Town Council Work SessionVAIL TOWN COUNCIL WORK SESSION AGENDA VAIL TOWN COUNCIL CHAMBERS 75 S. Frontage Road W. Vail, CO 81657 1:00 P.M., JULY 17, 2012 NOTE: Times of items are approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. Public comments on work session item may be solicited by the Town Council. 1. ITEM/TOPIC: DRB/PEC Update - No DRB update due to July 4, 2012 hearing cancellation. (15 min.) 2. ITEM/TOPIC: Betty Ford Alpine Garden Educational Center Presentation: Nicola Ripley and Pedro Campos will present conceptual drawings for the proposed Betty Ford Alpine Gardens Educational Center to be located near the Old Schoolhouse on the lower Bench of Ford Park. (20 minutes) PRESENTER(S): Nicola Ripley, Executive Director Betty Ford Alpine Gardens and Pedro Campos, Zehren and Associates ACTION REQUESTED OF COUNCIL: Formal action by the Town Council is not requested. The Betty Ford Alpine Gardens requests feedback from the Town Council in regards to the level of support that exists among the Council members. BACKGROUND: The Betty Ford Alpine Garden Educational Center, located near the Old Schoolhouse, was included in the approved Ford Park Management Plan Update in May of this year. Zehren Associates, at the request of the Betty Ford Alpine Garden and the Town, has prepared conceptual drawings and design sketches illustrating the proposed design of the facility. The Betty Ford Alpine Garden desires to understand the Town Council reactions to the proposal before making a formal request to begin proceeding through the Development Plan and Design Review process. STAFF RECOMMENDATION: Staff recommends the Council provide reactions and a "straw poll" of the support of lack of support of the proposal presented for the Betty Ford Alpine Garden Educational Center. 3. ITEM/TOPIC: Town of Vail Municipal Site Update and Schematic Design Sign Off. The following information will be presented during the work session discussion: -Follow up to old business from the previous hearing on this topic -Recommended schematic design program -Next steps for advancing the project forward. (45 minutes) 7/17/2012 PRESENTER(S): George Ruther, Town of Vail and Will Hentschel, OZ Architecture ACTION REQUESTED OF COUNCIL: The Vail Town Council is being asked to approve, approve with modifications or deny the schematic design package for the new municipal office building. BACKGROUND: Schematic design approval is a critical step in the project design process. Acceptance of the schematic design package by the Town Council allows the architects and design team to begin work on the design development phase of the project and prepare a development application for submittal to the Town’s Planning & Environmental Commission and Design Review Board. Additionally, sign off allows the design team to determine and plan for those aspects of the project which are driven by square footage calculations and area allocation (i.e., parking, egress, occupancy loads, loading and delivery, site coverage ratios, etc.). STAFF RECOMMENDATION: The Vail Town staff recommends the Town Council approves the schematic design package. Acceptance of the package provide the design team with the direction needed to continue to move the project forward. If the Town Council is unwilling to approve the schematic design package at this time, staff recommends the Council provide clear direction on design revisions needed to obtain said approval. 4. ITEM/TOPIC: Mountain Travel Market Update (20 min.) PRESENTER(S): Ralf Garrison, Mountain Travel Research Program BACKGROUND: Ralf Garrison will give an update on market conditions in the mountain resort industry to the Town Council and community. 5. ITEM/TOPIC: Discussion of the sales tax "split" and use of the Real Estate Transfer Tax (RETT). (20 minutes) PRESENTER(S): Kathleen Halloran and Judy Camp ACTION REQUESTED OF COUNCIL: Two actions are requested: First, staff has provided information in the attached memo as background for your consideration in providing direction to the to the Town Attorney this evening regarding a ballot issue to amend the charter provision concerning the sales tax split between the general fund and the capital projets fund. Second, staff is asking for Council's feedback on the appropriateness of funding the projects shown in the attachment with RETT dollars. Projects not considered eligible for RETT funding will be moved to the Capital Projects Fund for consideration during the August 21st capital budget discussion. BACKGROUND: Council requested a discussion on the allowable uses of Real Estate Transfer Tax (RETT) revenue, in concert with the 2013 Budget process. Subsequently, a discussion of the history of the sales tax “split” was requested in connection with a proposed charter amendment. Both topics are included in the attached memo as they are related in terms of funds available for and/or dedicated to capital projects. 7/17/2012 STAFF RECOMMENDATION: Staff is not making a specific recommendation but providing this background information for Council consideration in providing direction on both the proposed charter amendment to be discussed this evening and the appropriate budgeting of expenditures fro the Real Estate Transfer Tax Fund. 6. ITEM/TOPIC: Ordinance No. 2, Series of 2012 and Resolution No. 2, Series of 2012. A work session to discuss the proposed Vail Village Townhouse District. Specifically, the three policy objectives adopted by the Vail Town Council and any associated negative impacts on development potential. (30 minutes) PRESENTER(S): Bill Gibson, Community Development Department ACTION REQUESTED OF COUNCIL: As this is a work session, the Community Development Department recommends the Vail Town Council listen to the Staff presentation, asks questions, and provides direction on how to proceed with the Town’s applications to establish a new zone district by answering the policy questions outlined in the staff memorandum. BACKGROUND: On November 14, 2011, the Planning and Environmental Commission forwarded a recommendation of approval, with modifications, to the Vail Town Council for the proposed Ordinance No. 2, Series of 2012, and Resolution No. 7, Series of 2012, by a vote of 4-1-1 (Rediker opposed and Pratt recused). On May 1, 2012, the Vail Town Council approved the first reading of Ordinance No. 2, Series of 2012, by a vote of 6-0-1 (Foley opposed), with the modifications that Section 12-6J-9 allows not more than one hundred twenty five square feet of GRFA for each one hundred square feet of total site area (i.e. 1.25 GRFA ratio). The Vail Town Council tabled Resolution No. 7, Series of 2012, to correspond to the second reading of the ordinance. On May 15, 2012, the Vail Town Council tabled Resolution No. 7, Series of 2012, and the second reading of Ordinance No. 2, Series of 2012, and requested a work session to discuss the policy objectives and proposed gross residential floor area (GRFA) ratio of the proposed new zone district. STAFF RECOMMENDATION: As this is a work session, the Community Development Department recommends the Vail Town Council listen to the Staff presentation, asks questions, and provides direction on how to proceed with the Town’s applications to establish a new zone district by answering the policy questions outlined in the staff memorandum. The Community Development Department recommends the Vail Town Council grants a continuance of Resolution No. 7, Series of 2012, and the second reading of Ordinance No. 2, Series of 2012, to its August 7, 2012, public hearing. 7. ITEM/TOPIC: A work session to discuss policy direction regarding Chapter 12-22, View Corridors, Vail Town Code. (15 min) PRESENTER(S): Warren Campbell ACTION REQUESTED OF COUNCIL: The Vail Town Council is asked to listen to the presentation and provide feedback and direction with regard to policy 7/17/2012 amendments to Chapter 12-22, View Corridors, Vail Town Code. BACKGROUND: On August 2, 2011, the Design Review Board denied a request to implement landscaping changes to the north side of the Covered Bridge at Slifer Plaza to facilitate the the view of the Gorsuch Clock Tower protected in view corridor 1. On September 6, 2011, the Vail Town Council, unanimously upheld the Design Review Board's denial of the application for landscaping changes on the north side of the Covered Bridge. Direction was provided to staff to propose amendments which would address situations when adopted view corridors need to have landscaping maintenance to preserve the intent of the view corridor. On February 13, 2012, the Planning and Environmental Commission, did not forward a recommendation of approval on proposed amendments to Chapter 12-22, View Corridors, Vail Town Code, based upon a split vote (3-3-0). In general those voting in opposition to the motion cited a desire to preserve mature and healthy vegetation, stream health, and the element of vegetation within adopted view corridors. STAFF RECOMMENDATION: The Community Development Department recommends that the Vail Town Council instruct staff to propose amendments for review by the Planning and Environmental Commission that address the concerns heard at the February 13, 2012 hearing. 8. ITEM/TOPIC: A proposal for a ten month recycling pilot project in Vail Village, beginning mid-July, 2012, at the Red Lion Building that will serve the Big Bear Bistro, Shakedown Street, Rocky Mountain Chocolate Factory, the Red Lion, Vail Gear and Whiskey Jacks by overcoming several significant existing barriers to recycling in the Village core. (20 min.) PRESENTER(S): Kristen Bertuglia ACTION REQUESTED OF COUNCIL: Staff requests that the Vail Town Council approve, approve with modifications, or disapprove the reinvestment of recycling funds saved from the Community Drop off Center through the partnership with Eagle County for the Vail Village Recycling Pilot Project. BACKGROUND: Goal: The Town of Vail’s adopted Environmental Sustainability Strategic Plan holds the Town to a 25% waste diversion goal by 2019. At the conclusion of the Town of Vail 2012 Waste and Recycling Assessment Study results presentation to the Vail Town Council on May 5, 2012, Council directed staff to develop a Vail Village recycling pilot project at a large-volume building which does not currently have recycling service to ensure the largest impact. The objectives of the pilot are to: 1. Determine if it is possible to overcome barriers to commercial recycling through partnership and Town of Vail support in a voluntary program. 2. Increase recycling volume, divert waste from the Eagle County Landfill and into the Eagle County Materials Recovery Facility (turning recyclables into a valuable commodity). 3. Determine if recycling is possible in a key Village core building with creative strategies, proper infrastructure, and service and training. 7/17/2012 4. Identify any unforeseen or unintended consequences. 5. Establish a culture of sustainability to our community and our guests. 6. Set up a program that is eventually self-sustaining, and the ownership of the recycling process is transferred to the business owners/building management. STAFF RECOMMENDATION: Staff recommends that the Vail Town Council approve the reinvestment of funds to support the Vail Village Recycling Pilot Project. 9. ITEM/TOPIC: Information Update and Attachments: 1) Strategic Work Plan Update; 2) VEAC 071012 Minutes; 3) 2012 Ski Season Sales Tax – report to VEAC 7/10/12; 4) 911-Cell Phone Registration; and 5) April 2012 All Store Same Store Sales Report (15 min.) 10. ITEM/TOPIC: Matters from Mayor and Council (15 min. ) 11. ITEM/TOPIC: Executive Session, pursuant to: 1) C.R.S. §24-6-402(4)(b) - to receive legal advice on specific legal questions, regarding: Golf Course Clubhouse redevelopment and pending Open Records requests. (20 min. ) PRESENTER(S): Matt Mire 12. ITEM/TOPIC: Adjournment (4:55 p.m.) NOTE: UPCOMING MEETING START TIMES BELOW (ALL ARE APPROXIMATE DATES AND TIMES AND SUBJECT TO CHANGE) -------------------- THE NEXT REGULAR VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BEGIN AT APPROXIMATELY 12:30 P.M. (or TBD), TUESDAY, AUGUST 7, 2012 IN THE VAIL TOWN COUNCIL CHAMBERS FUTURE AGENDA ITEMS: TBD: 2nd Reading Ord 8, Vail Golf Course - Bill Gibson - ES - 30 min. Ballot Language Charter Changes - M. Mire - ES - 30 min. Employee Housing Strategic Plan Update - N. Timm - ES - 30 min. Site Visit - Sundial Plaza - Gregg B. - WS - 30 min. - TBD Ford Park discussion re: noise - Todd O./Greg Hall - 30 min. - WS - 8/7 Bob McKown recognition of service for 8 yrs on Liquor Board and CSE - ES - 8/7 Wayfinding - Greg H/Suzanne S. - WS - 30 min. - 8/7 or 8/21 Ford Park Construction Contract Award- Todd O./Greg H. - 30 min. - ES - 8/21 Ever Vail - George - 30 min. - ES - 8/21 Fire Station #2 Bid Award - Greg H. - 15 min - ES - 8/21 VGCC bid award - Greg H - 15 min. - ES - 8/21 Station 2 Review and Bid Award (Main Vail) - Mark Miller - 30 min. - WS - 8/21 Recycling discussion - Kristen B - 30 min. - WS - TBD Parking Operational Review and Policy Discussion - Greg Hall - WS - 30 min. - TBD Open Space Discussion with Toby Sprunk, Eagle County Open 7/17/2012 Space Director - TBD Housing Fee in Lieu Discussion - TBD Gore Creek Water Quality Update - Bill Carlson - TBD Outdoor Display Goods - George Ruther - TBD Historic District - George Ruther - TBD Sister City discussion - TBD Review of Inclusionary Zoning and Housing Strategic Plan - George R - WS - 60 min. -TBD Joint Meeting with VRD re: operations of event center - TBD 7/17/2012 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: July 17, 2012 ITEM/TOPIC: DRB/PEC Update - No DRB update due to July 4, 2012 hearing cancellation. ATTACHMENTS: PEC results from July 9, 2012 7/17/2012 Page 1 PLANNING AND ENVIRONMENTAL COMMISSION July 9, 2012 1:00pm TOWN COUNCIL CHAMBERS / PUBLIC WELCOME 75 S. Frontage Road - Vail, Colorado, 81657 **Order and times of agenda items are subject to change** MEMBERS PRESENT MEMBERS ABSENT Bill Pierce Pam Hopkins Henry Pratt John Rediker Susan Bird Michael Kurz Luke Cartin 60 minutes 1. A request for a recommendation to the Vail Town Council for a prescribed regulations amendment, pursuant to 12-3-7, Amendment, Vail Town Code, to allow for amendments to Title 12, Zoning Regulations, to amend the development review process, and setting forth details in regard thereto. (PEC120010) Applicant: Town of Vail Planner: Rachel Dimond ACTION: Tabled to July 23, 2012 hearing MOTION: Kurz SECOND: Cartin VOTE: 6-0-0 Rachel Dimond made a presentation per the Staff memorandum. Rachel Dimond described the determination of similar use review process and gave the Cordillera Club and Four Seasons Club as recent examples of this process. Commissioner Rediker asked if the 30 day time limits are achievable by Staff and PEC. Rachel Dimond responded that they are achievable. Jim Lamont requested that staff clarify the existing Town Code regulations as an addendum to the staff memorandum. He identified concern from adjacent property owners about neighborhood compatibility. The Cordillera Club is an example of a use which appears to be compatible with the Commercial Core 1 District, but now requires additional parking enforcement and regulations due to valet and bus/drop-off services, even though there are no parking requirements in the village. He said compatibility with adjacent zoning and land uses should also be considered. Commissioner Cartin asked if neighbors are currently notified. Rachel replied that neighbors are not notified under current determination of similar use requirements. Commissioner Cartin and Jim Lamont recommended that notice be provided. Lamont noted that use interpretations are similar to zoning applications. 1 - 1 - 1 7/17/2012 Page 2 Commissioner Pratt asked Jim Lamont how changing review from TC to PEC changes the review criteria. Jim Lamont answered that the PEC has the authority to recommend additional studies being required. He believes a challenged or split PEC vote should be heard by the Town Council. Commissioner Rediker noted that the Town Council can call-up PEC decisions and asked if an appeal process would protect concerned neighbors. He noted that the Council, not the PEC, is elected to take the political heat over controversial issues. An example is the recent 18th green debate. Commissioner Rediker asked how the call-up process works. Rachel Dimond clarified the call-up/appeal process of PEC decisions. Commissioner Pierce noted that Town Council review doesn’t streamline the process, but the call-up process is always available. Jim Lamont recommended stronger and more succinct review criteria to keep the discussion at the PEC level. Commissioner Pratt asked about time review length associated with a Town Council review versus a Town Council call-up/appeal. Rachel Dimond explained the difference in review time. Jim Lamont asked if an interpretation changes the code. Rachel Dimond answered no. Commissioner Pierce clarified that approval of the Cordillera Club did not include drop-off for guest in the Village instead of at the parking structure. It’s a Police Department enforcement issue. Commissioner Cartin said the staff recommendation clarifies the process and creates known timelines. Jim Lamont agrees with Commissioner Pierce’s comments, but his primary concern is that the PEC should review parking, noise, etc. and other criteria in their review. Commissioner Pratt agrees that the proposal streamlines the process since formal timelines and criteria will now be established. Commissioner Kurz recommended that any change in use should identify its impacts to traffic and parking, including town-wide impacts. Jim Lamont agreed and asked the rhetorical question of when traffic studies should be required. Commissioner Pierce noted that the PEC is currently reviewing only one small piece of the development review process. He asked if we should step back, see a larger overview, and question whether the town’s needs 28 plus zone districts. He asked if combining districts should be considered instead of reviewing each process in each district. 1 - 1 - 2 7/17/2012 Page 3 Commissioner Kurz noted the two parts of process and procedure and the second part is re- evaluating the districts separately. He noted that unintended consequences happen with every change and combining districts could create loopholes. Rachel Dimond noted that combining zoning districts have not been considered at this time, but Staff can provide a larger overview of the regulations and processes. Commissioner Pierce identified that in reviewing this one section procedures could be changed in additional section. Commissioner Bird agreed with Pierce and recommended streamlines that allow staff to review more important issues than every house repaint. Rachel Dimond discussed exterior alteration applications as outlined in the staff memorandum. She further described the pros and cons associated with the different definitions and different processes in the different zone districts. Commissioner Cartin asked about a previous application to add a deck that affected the roof line in Vail Village. He asked if this would be reviewed by the PEC in the future. Commissioner Rediker noted that alteration of a roof line without notification to neighbors is a concern. He noted that DRB or PEC should have the ability to call-up Staff decision on such an application. He asked if a summary of Staff approvals should be provided to the PEC. Commissioner Kurz asked if the PEC already reviews applicable Staff approvals. Rachel Dimond noted the PEC reviews Staff approval actions such as amendments to conditional use permits. She noted that any Staff action can be appealed. Jim Lamont examined why the town applied the process it did in the past and where it is still applicable. He believes the exterior alteration regulations pre-dated Design Review Board design guidelines. Now the Town has detailed design guidelines for the various zone districts, but coverage is spotting and inconsistent. He would like to see a map of which physical areas have adopted design guidelines. He commented on public discussions about historic district proposals for older neighborhoods in the village. He noted that Lionshead has stringent design guidelines, but there isn’t agreement on what happens inside buildings. He noted that at the time exterior alterations were adopted were intended to also address conversion of dwellings to commercial units and rental units to condominiums. He recommended separating use applications from design/aesthetic applications associated with exterior alterations. He noted that the title itself is confusing since these applications address use and the interior of buildings. Commissioner Pratt noted that in Lionshead and CC1, applications affecting roofs should be reviewed by PEC. However, if the application doesn’t affect bulk and mass, common sense should apply and these applications should only be reviewed by the DRB. Commissioners Pierce and Bird agreed with Commissioner Pratt. Commissioner Rediker asked why interior changes were included in the exterior alteration application definition. Rachel Dimond recounted Lamont’s recollection of the process. She noted that Staff recommends changing the name of the review process to more clearly describe the type of activity being reviewed. 1 - 1 - 3 7/17/2012 Page 4 Commissioner Rediker asked about the current definitions and regulations for outdoor dinning decks. Rachel Dimond described the current regulations. Jim Lamont noted that historically an unenclosed dinning deck have been viewed differently between enclosed versus unenclosed since some of the nuisances are contained. He recommended a checklist to determine the degree of impact and then the review process. Commissioner Rediker asked how dining decks are reviewed. Bill Gibson clarified how today an outdoor patio is a conditional use and an outdoor dinning area is an accessory use in CC1. Commissioner Bird asked how indoor dining with opening walls is defined. Jim Lamont noted that nuisances can be enclosed with some areas and can not with others, and those of the dinning areas of greater concern. He also noted that unclear regulations such as real estate offices on the first floor outside the CC1 district repeatedly come up. Rachel Dimond discussed design review applications associated with development plans in specific zone districts as outlined in the Staff memorandum. Commissioner Kurz supported the recommended change, but noted concern about amended the review process for site walls. Jim Lamont agreed with Commissioner Kurz and noted his concerns about items C (landscaping) and D (driveways, grading, site walls, accessory structures or recreational facilities, etc.). Commissioner Rediker agreed that these items would be the most controversial between neighbors. He noted that many alterations appear on the DRB’s agenda, but appear to be reviewed administratively today. Rachel Dimond noted that today some items allowed to be administratively reviewed are still reviewed by the DRB at Staff’s discretion. She noted the need for clear process expectations for applicants. Commissioner Rediker asked for further clarification about which applications are currently Staff reviewed. Rachel Dimond clarified Staff approvals. Commissioner Rediker asked how Staff determines which projects will be controversial and will need DRB review. Commissioner Pratt noted that many Staff approvals are for residential projects and do not include multiple-family and commercial projects. He noted that other communities require notice to adjacent property owners. He recommended DRB applicants must notify their neighbors. He noted that historic concerns have been that the DRB process isn’t very transparent and neighbors only learn of proposals after approval has been issued. 1 - 1 - 4 7/17/2012 Page 5 Rachel Dimond identified the desire for a streamlined process and shorter timeframes for applicants. Design review staff approvals are also associated with projects that comply with the Town’s design guidelines. Commissioner Rediker identified the added time and financial costs also associated with neighbor notification. Rachel Dimond commented that joint property owner approval is required for all DRB and PEC applications. Staff does not recommend changing this requirement. Jim Lamont commented that the Town is off track in not requiring neighbor notice of DRB items. He believes there must be some form of public notice to adjacent owners. He also noted concern that public notice is only sent to HOA property managers and the information is not always disseminated to the owners. He noted that the governmental process can no longer be trusted. He noted that the DRB is an extension of the original Town of Vail covenants. He asked, if the process of notification is too cumbersome, then why have any design review process at all. Rachel Dimond discussed design review applications that are compliant with the design guidelines for specific zone districts as outlined in the Staff memorandum. She noted that the design review process and building permit process for certain applications types have been combined, such as over-the-counter roofing applications. She identified the pros and cons, including public comment and concern about the length of the Town’s review process. Commissioner Bird asked if applications could be processed online. Rachel Dimond described the Town’s new e-plan review process. She clarified how combining the design review and building permit review into one action streamlines the process. Commissioner Pierce noted concern about same-for-same replacements where one owner installs a different brand of window than other owners in the same building. He is concerned about building decks on common or shared property without joint property owner approval. He believes the joint owner approval is a good safety measure for good design. Jim Lamont noted that even with joint sign off, owners are not fully protected. He gave an example of an un-named multiple family building with multiple brands of windows and window styling which have degraded the design quality of the building. There are inconsistencies with the enforcement and administration, and he is disenchanted with the process. Commissioner Rediker asked for clarification about what constitutes a change to an approved plans application. Rachel Dimond clarified. Commissioner Kurz commented on the Hilton Head article and the “make it work” attitude described in the article have value. He noted that Staff should be an advocate for a project to a degree, take ownership of projects and assist applicants through the process. He also encouraged putting the process online. Rachel Dimond described how Staff is considering the advocate/single point-of-contact approach described in the article. 1 - 1 - 5 7/17/2012 Page 6 Commissioner Kurz identified the challenges associated with the limited span of control, plus numerous Town departments and personnel. Commissioner Cartin recommend a joint work session with the DRB to discuss the development review process. He recommended notification be addressed in the villages and mixed use districts only. He asked about PEC’s role in projects that are ultimately decided by the Town Council. If the Town of Vail is the applicant, why involve the PEC and DRB at all. Commissioner Pratt and Commissioner Kurz noted that the current process provides needed checks and balances. Commissioner Rediker recommended involving the DRB soon in these deliberations. 2. A request for a recommendation to the Vail Town Council, pursuant to Section 12-3-7, Amendment, Vail Town Code, for prescribed regulations amendments to Title 12, Zoning Regulations, and Title 14, Development Standards, Vail Town Code, to require restoration of watercourses and riparian areas, and setting forth details in regard thereto. (PEC120011) Applicant: Town of Vail Planner: Rachel Dimond ACTION: Table to July 23, 2012 hearing MOTION: Kurz SECOND: Cartin VOTE: 6-0-0 3. Approval of June 28, 2012 minutes ACTION: Approved MOTION: Kurz SECOND: Cartin VOTE: 6-0-0 4. Information Update 5. Adjournment ACTION: Meeting adjourned MOTION: Kurz SECOND: Cartin VOTE: 6-0-0 The applications and information about the proposals are available for public inspection during regular office hours at the Town of Vail Community Development Department, 75 South Frontage Road. The public is invited to attend the project orientation and the site visits that precede the public hearing in the Town of Vail Community Development Department. Please call (970) 479-2138 for additional information. Sign language interpretation is available upon request with 24-hour notification. Please call (970) 479-2356, Telephone for the Hearing Impaired, for information. Community Development Department Published July 6, 2012, in the Vail Daily. 1 - 1 - 6 7/17/2012 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: July 17, 2012 ITEM/TOPIC: Betty Ford Alpine Garden Educational Center Presentation: Nicola Ripley and Pedro Campos will present conceptual drawings for the proposed Betty Ford Alpine Gardens Educational Center to be located near the Old Schoolhouse on the lower Bench of Ford Park. PRESENTER(S): Nicola Ripley, Executive Director Betty Ford Alpine Gardens and Pedro Campos, Zehren and Associates ACTION REQUESTED OF COUNCIL: Formal action by the Town Council is not requested. The Betty Ford Alpine Gardens requests feedback from the Town Council in regards to the level of support that exists among the Council members. BACKGROUND: The Betty Ford Alpine Garden Educational Center, located near the Old Schoolhouse, was included in the approved Ford Park Management Plan Update in May of this year. Zehren Associates, at the request of the Betty Ford Alpine Garden and the Town, has prepared conceptual drawings and design sketches illustrating the proposed design of the facility. The Betty Ford Alpine Garden desires to understand the Town Council reactions to the proposal before making a formal request to begin proceeding through the Development Plan and Design Review process. STAFF RECOMMENDATION: Staff recommends the Council provide reactions and a "straw poll" of the support of lack of support of the proposal presented for the Betty Ford Alpine Garden Educational Center. ATTACHMENTS: Betty Ford Alpine Garden Cover Memorandum Educational Center Concept 7/17/2012 ZEHREN AND ASSOCIATES ARCHITECTURE x PLANNING x INTERIORS P.O. BOX 1976, Avon, CO 81620 x 970.949.0257 x www.zehren.com July 11, 2012 Vail Town Council Attn: Stan Zemler / Todd Oppenheimer 75 South Frontage Road Vail, CO 81657 Phone: 970-479-2161 Email: SZemler@vailgov.com / TOppenheimer@vailgov.com RE: Betty Ford Alpine Gardens – Alpine Education Center work session and introduction Dear Vail Town Council: On behalf of the Betty Ford Alpine Gardens (BFAG) thank you for the opportunity to conduct a work session at your July 17, 2012 meeting for the purposes of the Alpine Education Center project introduction Please accept this cover letter in association with the concept design drawings being submitted concurrently for the work session. The goals of the work session are: 1) to introduce the Town Council to the concept plans and vision for the building and associated site; 2) to understand the Town Council’s initial reactions and major concerns based on the current preliminary design direction; and 3) gauge the level of political support for the project to inform potential future and subsequent steps in the design and development application process. Background Earlier in 2012 the Ford Park Management Plan was amended in association with several improvements that are being planned for Ford Park in the near future (2012 through 2014). As part of the process, the Ford Park Management Plan was amended to include a ‘placeholder’ for a new BFAG building on the lower bench of Ford Park, in close proximity to the main entrance and grounds of the BFAG, immediately west of the existing ‘school house’ and Children’s Garden, and above the Gore Creek floodplain and preservation zone. The new building is intended to provide a permanent year round supporting indoor space for the Garden to serve primarily as an interpretive educational visitor’s center for visitors, residents, and secondarily as office space for the BFAG administrative and operations staff. In association with the new building the site to the west and south of Betty Ford Way and extending to the Manor Vail Bridge is being proposed as an enhanced landscape and informal garden area that will reclaim under-utilized and un-maintained park land and open space, restore riparian vegetation and stream banks, and allow better access and public enjoyment of Gore Creek. Zehren and Associates has been retained by the Town of Vail on behalf of the BFAG to prepare preliminary conceptual design plans for the overall project consistent with the management plan vision for the BFAG new facility, and in context with the existing Ford Park setting other potential improvements that have been identified for Ford Park in the future. 2 - 1 - 1 7/17/2012 ZEHREN AND ASSOCIATES ARCHITECTURE x PLANNING x INTERIORS P.O. BOX 1976, Avon, CO 81620 x 970.949.0257 x www.zehren.com Purpose Almost 25 years old, Betty Ford Alpine Gardens has become one of the nation’s leading botanical gardens, the recipient of many awards including the top garden award from Horticulture Magazine in 2009 and the national alpine collection by North American Plant Collections Consortium in 2011. A permanent ‘home’ has been a dream for the organization for twenty years. In context with broader improvements being contemplated in Ford Park and through-out the Town of Vail it is the appropriate time to consider the merits of and plan for the facility. In this light, the Betty Ford Alpine Gardens Alpine Education Center is intended to be a multi- purpose facility year round facility on the lower bench of Ford Park. The Center is intended to house administrative office space, a year round glass house and a flexible multi-purpose interpretive display space. The Center would enable the BFAG to provide permanent interpretive displays for visitors, house the Rocky Mountain’s only mountain herbarium, and provide space for garden and community classes and lectures, garden club meetings, children’s activities, board meetings. The facility would also become home to the Garden’s extensive horticultural library, alpine plant research facility, and allow public access to the Garden’s plant database, along with temporary education exhibits and year-round colorful alpine displays. This facility would also give the BFAG and the Town of Vail the chance to have year round programming in the Gardens themselves, with Christmas activities, possible light displays, bird watching tours and snowshoeing in the winter months. Design Philosophy The Alpine Education Center has been a collaborative process with professional design team members, Town of Vail staff, and a team of the Gardens’ staff and board members. The proposed design centers on strong connections and careful placement within the surrounding natural environment of Gore Creek and existing Ford Park setting and park elements. There are deliberate design gestures to keep the building at a small and intimate scale appropriate for the site and park context while being sensitive and respectful of other uses and user groups of the park. These design gestures include delicate site design with preservation of existing mature trees, framing and screening of sensitive views, response to solar aspect, and use of appropriate materials and forms. The design intent is to meet the needs of the BFAG while celebrating and enhancing Gore Creek for all users of Ford Park. To this end, the new building would also encompass a partially covered outdoor patio oriented to Gore Creek to complement and expand on the interior interpretive space. As much as possible the building would exemplify best practices in energy efficiency and design, and serve as a model of the Town of Vail’s commitment to sustainability and improving the quality of the built environment. 2 - 1 - 2 7/17/2012 ZEHREN AND ASSOCIATES ARCHITECTURE x PLANNING x INTERIORS P.O. BOX 1976, Avon, CO 81620 x 970.949.0257 x www.zehren.com Building Program Outline x Administrative desk and reception area. x Multi-purpose flexible function space that can be divided into two or three smaller spaces. x Alpine glass house for year-round horticultural displays with small work station. x Exterior patio with chairs and tables that can be used for outdoor education in summer or extending interior facility. x 2 public bathrooms, one male one female. x Internal heated storage. x Director’s office with sufficient room for committee meetings. x Second private office. x Open space for three flexible office terminals (interns, visiting fellows, researchers, etc.) x Basic kitchen facility, sink, coffee station, refrigerator, microwave.  Total building footprint area – approximately 2,000 sf. Outdoor decks – approximately 1400 sf (upper and lower decks). Total gross floor area – approximately 2700 sf (stacked main level / lower levels). Split level building – one level facing north to Ford Park Commons and Betty Ford Way, two levels facing south to Gore Creek and riparian environment. *please refer to the attached drawings for additional information including floor plans, site plan and breakdown of exterior and internal spaces associated with the facility. Highlights of key spaces Multi-purpose flexible function space This flexible space can provide a number of functions. It will serve as an interpretive center with permanent and changing education displays using all the wall space. It can be converted into a class room set up with either separate tables or a large central table for board meeting. To create a more intimate space the room can easily be divided in half. This flexible space will be supported by an audio-visual system and chair and table storage. Natural finishes will be used wherever possible. One end of the room will house the horticultural library that has been built up over the years with a comfortable chair and table for research. Adjacent will be the first ever herbarium devoted to the mountain plants of the Rocky Mountains. This will enable the public to browse specimens of mountain wildflowers for pleasure or research in a joint project with the USFS. The space will also make a charming place for donor recognition events and small cocktail parties. The room can be cleared to make way for temporary travelling exhibits. 2 - 1 - 3 7/17/2012 ZEHREN AND ASSOCIATES ARCHITECTURE x PLANNING x INTERIORS P.O. BOX 1976, Avon, CO 81620 x 970.949.0257 x www.zehren.com Alpine House This inviting alpine house will provide year-round displays of alpine plants in plunge beds of sand and gravel. Venting will ensure that the glass roof can be adequately vented to prevent moisture build-up and overheating. A heating system will ensure that the space is comfortable for year- round public visitation. This cool greenhouse will be supported by a small work station or potting bench with access to water. Conclusion The BFAG has a strong belief and conviction for the need of the proposed Alpine Education Center. The Gardens need a permanent home in the park. The organization has waited 25 years and in that time proven to be an incredible locally based unique organization with more awards than gardens twice the size, and repeatedly one of the biggest visitor draws in Vail, with national and international acclaim and reputation. The BFAG is ready to increase the professionalism and capacity of the organization through this center. No other gardens of the same or comparable stature functions without an on-site center of operations similar to the proposed facility. The BFAG has the ability to build this facility in the near future. The organization finances are in balance and the BFAG will not proceed until capital and operating funds are fully raised and have been proven to be sustainable in the long run. It is also the strong feeling of the BFAG that the Town of Vail needs this center as it supports the Town’s mission to provide world class educational, environmental and cultural activities. The facility has the potential to help increase revenue to the Town of Vail indirectly by growing visitation to the Town, as well as through special programs. The facility has the potential to support year-round activities in Ford Park for non-skiers, snowshoeing, ice sculptures, Christmas and holiday light displays, and year round alpine house, a herbarium, library, and travelling exhibits. There are numerous exciting and open ended possibilities that would be created with the creation of this new facility. The vision ultimately is to improve the visitor experience in Ford Park including providing shelter and less weather dependent day-time activities. The proposed Alpine Education Center would be a huge asset to Ford Park, built into the slope above the creek nestled behind the schoolhouse between the trees. It would be a modest but exemplary structure built as a model of environmental sustainability that will complement the Ford Park setting and become an important cultural anchor and regional destination. For these reasons the BFAG hopes the Vail Town Council will consider the proposed Alpine Education Center in the lower bench of Ford and for the benefit of the entire community into the future. Thanks in advance for your time. Best regards, Pedro Campos, Landscape Architect / Land Planner 2 - 1 - 4 7/17/2012 ARCHITECTUREPLANNINGINTERIORSLANDSCAPE ARCHITECTURE AND ASSOCIATES, INC. .(970) 949-0257 F.(970)949-1080 www.zehren.comPO Box 1976,Avon, Colorado Z E H R E N B F A G F A M I L Y E D U C A T I O N C E N T E R FORD PARK OVERALL CONTEXT SKETCH July 17, 2012 2 - 2 - 1 7/17/2012 ARCHITECTUREPLANNINGINTERIORSLANDSCAPE ARCHITECTURE AND ASSOCIATES, INC. .(970) 949-0257 F.(970)949-1080 www.zehren.comPO Box 1976,Avon, Colorado Z E H R E N B F A G F A M I L Y E D U C A T I O N C E N T E R LOWER BENCH OVERALL SITE PLAN July 17, 2012 SCALE: 1” = 30’-0” Gerald R;Gerald R; Ford AmphitheaterFord Amphitheater Ford Park Ford Park ‘Commons’‘Commons’ Ford Family Ford Family TributeTribute BFAG BFAG Education Education CenterCenter Gore Creek Gore Creek Gore Creek Gore Creek Betty FordBetty Ford Alpine GardensAlpine Gardens (BFAG) (BFAG) Lawn Lawn Covered Covered BridgeBridge Covered Covered BridgeBridge Informal Informal GardensGardens Creek Creek Path Path SocialSocial CourtyardCourtyard EntryEntry Betty FordBetty Ford WayWay ArtArt Children’sChildren’s GardenGarden Box Box OfficeOffice East East Betty FordBetty Ford WayWay 2 - 2 - 2 7/17/2012 ARCHITECTUREPLANNINGINTERIORSLANDSCAPE ARCHITECTURE AND ASSOCIATES, INC. .(970) 949-0257 F.(970)949-1080 www.zehren.comPO Box 1976,Avon, Colorado Z E H R E N B F A G F A M I L Y E D U C A T I O N C E N T E R July 17, 2012 connecƟ on to site: living roofs and low building forms outdoor educaƟ onal opportuniƟ es: connecƟ on to site and amphitheater seaƟ ng site context: wildfl owers, gardens, and recall to nature dynamic roof forms: massing, transparency, and views interpreƟ ve centers: “the dimensions of design” (from InterpreƟ ve Centers by Gross/ Zimmerman) 2 - 2 - 3 7/17/2012 ARCHITECTUREPLANNINGINTERIORSLANDSCAPE ARCHITECTURE AND ASSOCIATES, INC. .(970) 949-0257 F.(970)949-1080 www.zehren.comPO Box 1976,Avon, Colorado Z E H R E N B F A G F A M I L Y E D U C A T I O N C E N T E R overall site panoramic -- “upper ledge” site cross-secƟ onsite cross-secƟ on“lower ledge” porƟ on of site back-to-nature trail and kid’s acƟ viƟ esgore creek and covered bridge“lower ledge” porƟ on of site exisƟ ng portal SITE CONTEXT & PHOTOGRAPHS July 17, 2012 2 - 2 - 4 7/17/2012 ARCHITECTUREPLANNINGINTERIORSLANDSCAPE ARCHITECTURE AND ASSOCIATES, INC. .(970) 949-0257 F.(970)949-1080 www.zehren.comPO Box 1976,Avon, Colorado Z E H R E N B F A G F A M I L Y E D U C A T I O N C E N T E R CONCEPTUAL SITE PLAN July 17, 2012 SCALE: 1” = 20’-0” family educaƟ on center the school house childrens’ garden outdoor decks w/ views to gore creek moroles sculpture b e t t y f o r d w a y the “treehouse” stair connecƟ on g o r e c r e e k alpine garden bridge bridge enhanced woodland riparian preserve display garden terrace gardens temp art perm art temp art ford tribute bldg picnic shelter accessible route benches riverside picnic areas rock garden ford park “commons” esrey plaza pervious informal trail system stairs creek’s edge 100 year fl ood exisƟ ng mature trees 2 - 2 - 5 7/17/2012 ARCHITECTUREPLANNINGINTERIORSLANDSCAPE ARCHITECTURE AND ASSOCIATES, INC. .(970) 949-0257 F.(970)949-1080 www.zehren.comPO Box 1976,Avon, Colorado Z E H R E N B F A G F A M I L Y E D U C A T I O N C E N T E R SCALE: 1” = 10’-0” family educaƟ on center (main level) display/ mulƟ -purpose +8195.5 the school house childrens’ garden “gardener’s shed: (restrooms and elevator) the “treehouse” main stair outdoor decks w/ views to gore creek amphitheater seaƟ ng upper terrace (covered) “garden entry” b e t t y f o r d w a y “alpine house” below “gardener’s shed”: stone walls, living roof, simple shed roof formdisplay spaces: “fl ower petal” roof forms w/ skylights keep snow oī alpine house below..spaces can be subdivided walkway and “treehouse”: experience the tree canopy and down-river views to gore creek entry 92 90 88 86 84 +8195.2 CONCEPTUAL FLOOR PLANS July 17, 2012 family educaƟ on center (lower level) m w the “treehouse” main stair outdoor decks “alpine house” +8184.5 kitch stor oĸ ce oĸ ce oĸ ce (dir) stor 2 - 2 - 6 7/17/2012 ARCHITECTUREPLANNINGINTERIORSLANDSCAPE ARCHITECTURE AND ASSOCIATES, INC. .(970) 949-0257 F.(970)949-1080 www.zehren.comPO Box 1976,Avon, Colorado Z E H R E N B F A G F A M I L Y E D U C A T I O N C E N T E R CONCEPTUAL ELEVATION, SECTION, AND BUILDING PROGRAM July 17, 2012 BETTYFORDALPINEGARDENS FAMILYEDUCATIONCENTER ConceptualBuildingProgram June11,2012 RoomWidthDepthRoom Name(ft)(ft)AreaComments CONCEPTUALMAINLEVELFLOORPLAN Entry/Reception10.0x10.0=100.0sffrontdesk,airlock MultiͲPurpose/Displays36.5x22.0=803.0sf areacanbesubdividedintotwoseparaterooms Womens'Restroom8.05.0=40.0sf within"gardener'sshed" Mens'Restroom5.0x8.0=40.0sfwithin"gardener'sshed" Elevator8.0x8.0=64.0sfrequiredforaccessiblityͲwithin"gardener'sshed" Stair15.5x5.0=77.5sf glassͲenclosed,viewsdownriver NETSUBTOTAL:1,125sf(netsquarefootage) NETTOGROSS MULTIPLIER(10%):112sf(forexteriorandinteriorwalls,circulation,etc.) GROSSSUBTOTAL:1,237sf CONCEPTUALLOWERLEVELFLOORPLAN Stair15.5x5.0=77.5sf glassͲenclosed,viewsdownͲcreek AlpineHouse/"GlassHouse"39.5x14.5=572.8sf allͲglassenclosure,ventableroof Kitchenette12.0x7.5=90.0sfbelowrestroom Storage12.0x4.5=54.0sf belowrestroom AdministrativeOfficesͲDirector11.5x17.5=201.3sf highwindowstoalpinehousefordaylight AdministrativeOfficesͲ2ndOffice11.0x15.5=170.5sfhighwindowstoalpinehousefordaylight AdministrativeOfficesͲOpenCubicles10.0x23.0=230.0sfhighwindowstoalpinehousefordaylight NETSUBTOTAL:1,396sf(netsquarefootage) NETTOGROSS MULTIPLIER(10%):140sf(forexteriorandinteriorwalls,circulation,etc.) GROSSSUBTOTAL:1,536sf TOTALFLOORAREA:2,773sf C O N C E P T S E C T I O N family educaƟ on center gore creek below display/ mulƟ -purpose “garden entry” “alpine house”admin ventable roof exposed wood structure clerestory windows C O N C E P T E L E V A T I O N copper shingle roof exposed wood structure exposed wood structure exisƟ ng spruce tree stone columns full glass at south elevaƟ on skylights above display space planted roof at fl at canopy “gardener’s shed” with planted roof (beyond) stairs to “alpine house” below (beyond) 2 - 2 - 7 7/17/2012 ARCHITECTUREPLANNINGINTERIORSLANDSCAPE ARCHITECTURE AND ASSOCIATES, INC. .(970) 949-0257 F.(970)949-1080 www.zehren.comPO Box 1976,Avon, Colorado Z E H R E N B F A G F A M I L Y E D U C A T I O N C E N T E R SKETCH-UP MODEL VIEWS July 17, 2012 V I E W F R O M N O R T H W E S TV I E W F R O M N O R T H E A S T V I E W F R O M S O U T H W E S TV I E W F R O M S O U T H E A S T 2 - 2 - 8 7/17/2012 ARCHITECTUREPLANNINGINTERIORSLANDSCAPE ARCHITECTURE AND ASSOCIATES, INC. .(970) 949-0257 F.(970)949-1080 www.zehren.comPO Box 1976,Avon, Colorado Z E H R E N B F A G F A M I L Y E D U C A T I O N C E N T E R BIRD’S EYE VIEW PERSPECTIVE July 17, 2012 2 - 2 - 9 7/17/2012 ARCHITECTUREPLANNINGINTERIORSLANDSCAPE ARCHITECTURE AND ASSOCIATES, INC. .(970) 949-0257 F.(970)949-1080 www.zehren.comPO Box 1976,Avon, Colorado Z E H R E N B F A G F A M I L Y E D U C A T I O N C E N T E R EYE LEVEL PERSPECTIVE SKETCH July 17, 2012 2 - 2 - 10 7/17/2012 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: July 17, 2012 ITEM/TOPIC: Town of Vail Municipal Site Update and Schematic Design Sign Off. The following information will be presented during the work session discussion: -Follow up to old business from the previous hearing on this topic -Recommended schematic design program -Next steps for advancing the project forward. PRESENTER(S): George Ruther, Town of Vail and Will Hentschel, OZ Architecture ACTION REQUESTED OF COUNCIL: The Vail Town Council is being asked to approve, approve with modifications or deny the schematic design package for the new municipal office building. BACKGROUND: Schematic design approval is a critical step in the project design process. Acceptance of the schematic design package by the Town Council allows the architects and design team to begin work on the design development phase of the project and prepare a development application for submittal to the Town’s Planning & Environmental Commission and Design Review Board. Additionally, sign off allows the design team to determine and plan for those aspects of the project which are driven by square footage calculations and area allocation (i.e., parking, egress, occupancy loads, loading and delivery, site coverage ratios, etc.). STAFF RECOMMENDATION: The Vail Town staff recommends the Town Council approves the schematic design package. Acceptance of the package provide the design team with the direction needed to continue to move the project forward. If the Town Council is unwilling to approve the schematic design package at this time, staff recommends the Council provide clear direction on design revisions needed to obtain said approval. ATTACHMENTS: Memo Powerpoint Approval Letter 7/17/2012 TO: Vail Town Council FROM: George Ruther, Director of Community Development Stan Zemler, Town Manager DATE: July 17, 2012 SUBJECT: Municipal Site Redevelopment Project – Schematic Design Sign Off I. PURPOSE The purpose of this meeting is to present information on the municipal site redevelopment project and request schematic design sign off from the Vail Town Council. Information to be presented includes: • Follow up to old business from the previous hearing on June 19, 2012, • Recommended ToV schematic design program, and • Series of next steps for advancing the project forward. The municipal site redevelopment project is a partnership between the Town of Vail (ToV), the Vail Valley Medical Center (VVMC), the Steadman Clinic (SC), the Steadman-Philippon Research Institute (SPRI) and Howard Head Sports Medicine (HH) to construct a new municipal office building and a new medical office building on the Town’s municipal office site in an effort to sustain and grow Vail’s year-round economy. II. TOWN OF VAIL SCHEMATIC DESIGN PROGRAM Town staff has been working with OZ Architecture to complete a schematic design program for the new municipal office building. To date, internal interviews have been conducted with key town staff members, the town’s needs have been identified and draft studies have been completed to fully understand the projected program needs of the Town. The current design advances the project goals adopted by the Vail Town Council and is in keeping with the agreed upon design concepts. Several iterations of schematic design have lead to the current proposal. A summary of the office space square footage requirements is as follows: • Total office staff 50-60 employees • Total departmental office square footage 11,003 sq. ft. • Common areas (ie, restrooms, circulation, meeting spaces, public spaces, council chambers, copy rooms, etc.) 12,924 sq. ft. • Total gross square footage of new office building 22,525 sq. ft. • Total gross square footage of new office building & renovated space 24,700 sq. ft. 3 - 1 - 1 7/17/2012 2 The design program includes the following: • Two-story tall building atop a one-story tall parking level podium (three stories total) or approximately 50 feet in height. • ToV to include +/- 18,500 net square feet. • Vehicle parking provided in a below grade structure (60 – 70 spaces). • 12-13 on-grade, customer-convenient parking spaces • One berth in a shared loading and delivery facility • Uses include administration, community development, finance, human resources, information technology, municipal court, police, town council chambers and community meeting space. • Town Council Chambers designed to accommodate 125 occupants. • A partial open work space design concept designed to improve efficiencies, reduce cost and increase customer service. • Uses have been arranged making the third floor the “town hall” portion of the building and the first and second floors the “municipal business” portion of the building. • Police department addition to remain. Existing addition to be integrated into the overall design. A critical connection between the new building and existing building is required. • A useable square footage (USF) of 183 square feet per employee for the new and remodeled portions of the municipal office building. (per GSA USF = 190 sq. ft./emp) For the purpose of calculating useable square footage, USF is all areas of a department except for common storage and shared work/printer rooms. What is schematic design and why is a sign off needed to move the project forward? Schematic design is the first phase in design process of a project where the architect prepares schematic plans giving a general view of the key components and the scale of the project after detailed discussions with the client/owner. A set of schematic design floor plans, or approximately 20% of the design, should clearly indicate the improvements anticipated for the project so that clear direction for future phases can be determined. The objective of the schematic design process is to define the general scope, scale, functional relationships, traffic flow, and interior circulation for the project. Upon acceptance of the schematic design package, the client/owner is approving the conceptual direction for further development in subsequent phases. Approval of the schematic design package is not the final opportunity to provide input on the design of project. Schematic design sign off includes: • Building square footage and area allocations • Bulk, mass, & height • Interior layout and flow Staff and the architect will return to the Town Council for additional schematic design sign-off on the interior and exterior building materials, selection of structural, 3 - 1 - 2 7/17/2012 3 mechanical, plumbing and electrical systems concepts, parking and loading operations, provision of off site improvements and probable pre-construction cost estimates. Schematic design approval is a critical step in the project design process. Acceptance of the schematic design package by the Town Council allows the architects and design team to begin work on the design development phase of the project and prepare a development application for submittal to the Town’s Planning & Environmental Commission and Design Review Board. Additionally, sign off allows the design team to determine and plan for those aspects of the project which are driven by square footage calculations and area allocation (ie, parking, egress, occupancy loads, loading and delivery, site coverage ratios, etc.). III. NEXT STEPS A series of next steps have been identified for the project. The identified next steps are intended to ensure the parties adhere to the project schedule. The next steps include: • Sign memorandum of understanding Jan. 17, 2012 (done) • Authorization to issue design RFP Jan. 17, 2012 (done) • Determine ToV development approach Mar. 20, 2012 (done) • Negotiate the Development Agreement Mar. 2012 – Apr. 2012 (ongoing) • Finalize ToV building program design Mar. 2012 – Apr. 2012 (ongoing) • CDOT Meeting Apr. 2012 (ongoing) • Execute P&S agreement Apr. 2012 (done) • PEC worksession April 9, 2012 (done) • Peer Municipal Site Tours April19 & 20, 2012 (done) • PEC worksession June 25, 2012 (done) • General Contractor Selection July 3, 2012 (done) • Schematic Design Program sign off(interior) July 17, 2012 • PEC worksession August 13, 2012 • Schematic Design Program sign off(exterior) August 7, 2012 IV. ACTION REQUESTED The Vail Town Council is being asked to approve, approve with modifications or deny the schematic design package for the new municipal office building. A copy of a schematic design acceptance letter from OZ Architecture has been included for reference. 3 - 1 - 3 7/17/2012 VAIL MUNICIPAL DEVELOPMENT VAIL, CO TOWN OF VAIL | TOWN COUNCIL‡ 17 JULY 2012 t%FTJHOBOFXPGGJDFCVJMEJOHGPSUIF7BJM$PNNVOJUZUIBUJTJOEJDBUJWFPG7BJMTCSBOE  TQJSJUIFSJUBHF t%FTJHOBOFXPGGJDFCVJMEJOHGPSUIF5PXOPG7BJMNVOJDJQBMDPSQPSBUJPOXIJDIJTIJHIMZ GVODUJPOBM VTFSGSJFOEMZ GMFYJCMFBEBQUBCMF t%FTJHOBOFOFSHZFGGJDJFOU DPTUFGGFDUJWF CVJMEJOHUIBUJTSFQSFTFOUBUJWFPGUIFQSFNJFS JOUFSOBUJPOBMNPVOUBJOSFTPSUDPNNVOJUZ t%FTJHOBOFXCVJMEJOHUIBUJOUFHSBUFTXJUIUIFOFJHICPSJOHNPCGBDJMJUZBOEJTDPPSEJ OBUFEXJUIUIFFYJTUJOHQPMJDFEFQBSUNFOUBEEJUJPOBOEBMMUIBUDBSSJFTXJUIJU t%FTJHOBCVJMEJOHUIBUFOTVSFTFBTFPGBDDFTTUPMPDBMHPWFSONFOUUISPVHIJNQSPWFE DVTUPNFSTFSWJDFDBQBCJMJUJFTBOENPSFFGGJDJFOUDPOTPMJEBUFEPQFSBUJPOT t%FTJHOBCVJMEJOHXIJDIPQUJNJ[FTXPSLGMPX JNQSPWFTUIFEFMJWFSZPGNVOJDJQBMHPW FSONFOUTFSWJDFTBOEJODMVEFTBOJODSFBTFEQSFTFODFBOEVTFPGUFDIOPMPHZ t%FMJWFSBOFXIPNFGPSUIF5PXOT"ENJOJTUSBUJPO DPNNVOJUZEFWFMPQNFOU FDPOPNJD EFWFMPQNFOU GJOBODFIVNBOSFTPVSDFT JOGPSNBUJPOBMUFDIOPMPHZ NVOJDJQBMDPVSUBOE QPMJDFEFQBSUNFOUT PAGE 1 PROJECT GOALS 3 - 2 - 1 7/17/2012 VAIL MUNICIPAL DEVELOPMENT VAIL, CO TOWN OF VAIL | TOWN COUNCIL‡ 17 JULY 2012 t$JWJD6TF t$PNNVOJUZTIFSJUBHF t$VTUPNFSGPDVT t"DDFTTJCMF t1FSNBOFODF4USFOHUI t5SBOTQBSFOU t7BJMT#SBOE t7BJMT4QJSJU t*OWJUJOH8FMDPNJOH t'MFYJCMF"EBQUBCMF t8PSMEMZ*OUFSOBUJPOBM t4PQIJTUJDBUFE t5FDIOPMPHJDBMMZBEWBODFE t&GGJDJFOU1SPEVDUJWF t4VTUBJOBCMF t"DUJWF&OFSHFUJD t&YDFMMFODF 508/0'7"*-.6/*$*1"-0''*$&4 DESIGN CONCEPTS PAGE 2 DESIGN CONCEPTS 3 - 2 - 2 7/17/2012 VAIL MUNICIPAL DEVELOPMENT VAIL, CO TOWN OF VAIL | TOWN COUNCIL‡ 17 JULY 2012 PAGE 3 CLARIFICATION OF QUESTIONS FROM JUNE 19 MEETING 1ST FLOOR: L1.1 THE RECEPTION AREA SEEMS LARGE IN COMPARISON TO THE SERVICES IT PROVIDES ‡ O= RESPONSE COMMON AREA +AS %EEN REDUCED %Y 3,000 SQ FT FROM T+E PRESENTATION ON JUNE 19 L1.2 THE PLAN SHOWN IS FLEXIBLE WITH NO MODIFICATION IN FOOTPRINT. IT IS STEEL FRAMED WITH MINIMAL INTERNAL BEARING WALLS? ‡ O= RESPONSE T+E CONSTRUCTION IS STEEL FRAMED S+EER WILL %E TA.E IN T+E CORES T+E FLOOR PLAN ENVELOPE +AS %EEN SLIG+TLY ALTERED SINCE T+E JUNE 19 PRESENTATION L1.3 IT LOCATION O= RESPONSECLARIFICATION AFTER DISCUSSION WIT+ T+E IT GROUP, SERVER LOCATION AND LA% +AVE %EEN RELOCATED TO T+E SECOND FLOOR T+IS WILL CENTRALI=E OPERATIONS AND PROVIDE IMMEDIATE CONNECTION TO T+E MUNICIPAL %UILDING STAFF DELIVERIES WILL STILL OCCUR ON T+E GROUND LEVEL 2ND FLOOR L2.1 MUNICIPAL COURT IS CURRENTLY HELD IN COUNCIL CHAMBERS. WHY CHANGE NOW? ‡ O= RESPONSECLARIFICATION MUNICIPAL COURT WILL %E +ELD IN COUNCIL C+AM%ERS L2.2 GENERAL CONVERSATION ON THE POSITION OF THE COURT. SHOULD THIS FUNCTION AND IT BE CLOSER TO STAFF? THE DOUBLE STAIRS AND CORRIDOR ARE A BIT INEFFICIENT ‡ O= RESPONSECLARIFICATION IT +AS %EEN CONSOLIDATED ON T+E SECOND FLOOR COURT OFFICES WILL %E ON T+E POLICE LEVEL T+E DOU%LE STAIR +AS %EEN ELIMINATED 3 - 2 - 3 7/17/2012 VAIL MUNICIPAL DEVELOPMENT VAIL, CO TOWN OF VAIL | TOWN COUNCIL‡ 17 JULY 2012 PAGE 4 CLARIFICATION OF QUESTIONS FROM JUNE 19 MEETING 2ND FLOOR L2.3 THE TWO RECEPTION AREAS ARE REDUNDANT. WHAT HAPPENED TO A CENTRAL CHECK-IN. THE HUMAN RESOURCES LOBBY DOES NOT NEED TO BE THIS BIG. ‡ O= RESPONSECLARIFICATION WE +AVE CONSOLIDATED WAITING AREAS FOR MOST DEPARTMENTS FRONT STATIONS WILL %E WOR.STATIONS L2.4 COMMUNITY DEVELOPMENT IS 1700 SQ FT LARGER. IT SEEMS BIG. EXPANSION SPACE IS ONLY 750. ‡ O= RESPONSECLARIFICATION E;PANSION SPACE IS 1,0 SQ FT COMMUNITY DEVELOPMENT IS 1,000 SQ FT LARGER, PLUS T+E E;PANSION T+IS IS FOR FUTURE GROWT+ OF T+E DEPARTMENT L2.5 EXPANSION SPACE. ‡ O= RESPONSECLARIFICATION T+E E;PANSION SPACE IS CURRENTLY SI=ED AS 1,0 SQ FT AND CAN %E USED FOR STORAGE UNTIL A TENANT OR STAFF E;- PANSION IS READY L2.6 PRINTING AREAS FOR COMMUNITY DEVELOPMENT? WE ARE MOVING TOWARD PAPERLESS. ‡ O= RESPONSECLARIFICATION T+ESE SPACES ARE FOR SERVICE  SUPPORT CAN %E USED AS CONDO STATIONS OR LAYOUT L2.7 WHY CONFIGURE THE EXISTING RESTROOM AT THE CURRENT POLICE BUILDING. ‡ O= RESPONSECLARIFICATION T+E RESTROOM CONFIGURATION WILL %E STUDIED TO DETERMINE T+E MOST EFFICIENT USE OF SPACE CURRENTLY T+E NEW CONFIGURATION ALLOWS FOR AN EFFICIENT IT LA% 3RD FLOOR L3.1 EXPLAIN THE COUNCIL OFFICE SPACE. ‡ O= RESPONSECLARIFICATION T+E OFFICE SPACE CAN ACCOMMODATE 2-3 PEOPLE TO USE FOR +OTELING, PAC.ET STORAGE, MATERIALS, COATS, ETC LARGER MEETING ROOM WILL %E FOR E;ECUTIVE SESSION OR %REA.OUT WIT+ STAFF 3 - 2 - 4 7/17/2012 VAIL MUNICIPAL DEVELOPMENT VAIL, CO TOWN OF VAIL | TOWN COUNCIL‡ 17 JULY 2012 PAGE 5 CLARIFICATION OF QUESTIONS FROM JUNE 19 MEETING GENERAL G1.1 ARE THERE AREAS TO FEATURE ARTIFACTS, GIFTS, ETC THAT MIGHT GO LOST ‡ O= RESPONSECLARIFICATION - AS T+E INTERIORS EVOLVES, O= WILL LOO. FOR NIC+EDISPLAY SPACES AND LOO. TO FEATURE TOV TREASURES G1.2 WHAT IS THE COST OF THE BUILDING? PLEASE PROVIDE INFORMATION AND HOW WE WILL FUND THIS BUILDING ‡ O= RESPONSECLARIFICATION - A COST ANALYSIS  UPDATE WILL %E PROVIDED %Y T+E OWNERS REPRESENTATIVE G1.3 UTILIZE THE LANDSCAPE SPACES FOR PUBLIC ART. ‡ O= RESPONSECLARIFICATION - O= WILL WOR. WIT+ T+E LANDSCAPE ARC+ITECT TO DETERMINE T+E %EST USE OF T+IS SPACE T+ERE IS OPPORTUNITY FOR PU%LIC ART TO OCCUR IN MANY LOCATIONS G1.4 PROVIDE UPDATE ON ENERGY EFFICIENCY. ‡ O= RESPONSECLARIFICATION - O= WILL PROVIDE AN UPDATE N T+E APPROAC+ A FULL C+ARRETTE WILL NEED TO OCCUR AS SOON AS T+E PLAN SETTLES G1.5 PROVIDE UPDATE ON OPERATING COSTS. ‡ O= RESPONSECLARIFICATION - O= WILL WOR. WIT+ T+E OWNERS REPRESENTATIVE AND T+E SELECTED GC AS WELL AS T+E MEP TO DETERMINE T+IS 3 - 2 - 5 7/17/2012 VAIL MUNICIPAL DEVELOPMENT VAIL, CO TOWN OF VAIL | TOWN COUNCIL‡ 17 JULY 2012 PAGE 6 SC+EMATIC DESIGN- LEVEL 1 FLOOR PLAN 43' - 0"30' - 0"30' - 0" ADAADA CONNECTION ENTRY FINANCE 209 SF STAIR 1801 SF AMENITIES STORAGE 4435 SF PARKING 1674 SF COMMON 152 SF RR 153 SF RR 163 SF EGRESS 167 SF CONF. 90 SF PARKING 75 SF STORAGE 110 SF OFFICE44 SF IT 278 SF MAIN STAIR 109 SF OFFICE 62 SF MAIL STOR. 110 SF OFFICE 72 SF ELEV. 78 SF PRINT 1079 SF OPEN OFFICE 545 SF POLICE 105 SF VESTIBULE 464 SF MUNICIPAL COURT STAFF 162 SF VAULT 61 SF ELEV 108 SF OFFICE 140 SF RECEPTION 38 SF JANITOR 108 SF ELEC 90 SF - 75 SF INTERVIEW 69 SF TOILET 55 SF STOR 93 SF OFFICE 253 SF COMMON 71 SF INTERVIEW 55 SF PROPERTY 123 SF VESTIBULE 43 SF SECURE BU S F SS NEW CONSTRUCTIONE;ISTING POLICE %UILDING TO %E PARTIALLY RENOVATED NEW CONSTRUCTION E;ISTING POLICE %UILDING E;TENT OF RENOVATION 12 PEOPLE 3 - 2 - 6 7/17/2012 VAIL MUNICIPAL DEVELOPMENT VAIL, CO TOWN OF VAIL | TOWN COUNCIL‡ 17 JULY 2012 PAGE 7 SC+EMATIC DESIGN - LEVEL 2 FLOOR PLAN UP 20' - 0" 10' - 0" 27' - 0" 30' - 0" 30' - 0" DISCHARGE TO GRADE HERE HUMAN RESOURCES OPEN TO BELOW TERRACE COMMUNITY DEVELOPMENT LOW HEIGHT PANELS FOR LINE OF SITE TO LOBBY STAND UP TEMP. WORK SPACE 209 SF STAIR 477 SF OPEN OFFICE 1132 SF COMMON 152 SF RR 153 SF RR 119 SF OFFICE 1393 SF OPEN OFFICE 219 SF SHARED WORKROOM 120 SF OFFICE 120 SF OFFICE 213 SF CONF 119 SF OFFICE 101 SF CONF 1094 SF STORAGE 67 SF JANITOR 39 SF ELEC. 41 SF IT 289 SF MAIN STAIR 72 SF ELEV 60 SF WELLNESS 425 SF OPEN OFFICE 274 SF CONF. 161 SF WORKSTATION 277 SF - 283 SF WAITING 120 SF OFFICE 384 SF OPEN OFFICE 89 SF CONF 317 SF COMPUTER LAB 454 SF IT SERVER 261 SF IT OFFICE 422 SF SEATING AREA 104 SF RR 85 SF RR 61 SF ELEV 120 SF OFFICE 104 SF CONF ECON. DEV. 412 SF POLICE DEPT 129 SF OFFICE 62 SF PRINT 202 SF - 128 SF OFFICE 33 SF STOR 121 SF OFFICE +15' - 0" +10' - 0" 121 SF OFFICE 55 SF OFFICE 56 SF OFFICE 60 SF OFFICE 236 SF OFFICE E;TENT OF RENOVATION NEW CONSTRUCTIONE;ISTING POLICE %UILDING TO %E PARTIALLY RENOVATED 16 PEOPLE 12 PEOPLE 4 PEOPLE 6 PEOPLE WOR.STATION 3 - 2 - 7 7/17/2012 VAIL MUNICIPAL DEVELOPMENT VAIL, CO TOWN OF VAIL | TOWN COUNCIL‡ 17 JULY 2012 PAGE SC+EMATIC DESIGN - LEVEL 3 FLOOR PLAN NEW CONSTRUCTION 25-30 PEOPLE 10-120 PEOPLE  PEOPLE WOR.STATION 3 - 2 - 8 7/17/2012 VAIL MUNICIPAL DEVELOPMENT VAIL, CO TOWN OF VAIL | TOWN COUNCIL‡ 17 JULY 2012 PAGE 9 PROPOSED %UILDING AREAS TownofVailǦMunicipalSPACESUMMERY July17,2012 SDFinal July17 Areas Common CommonǦOfficeFunctionȋ‘ˆ‡”‡…‡‘‘•ȋ͡Ǧ͙͘Ȍǡ”‡ƒ‘‘•ǡ—’’‘”–Ȍ 2,487 CommonǦCouncilFunctionȋ‘—…‹ŽŠƒ„‡”•Ȁ”‡ƒ‘—–Ȍ 3,839 CommonǦAmenitiesȋ–‘”ƒ‰‡ǡ‡–…Ȍ 1,993 CommonǦPublicBuildingȋ‘„„‹‡•ǡ‹”…—Žƒ–‹‘ǡ‡•–”‘‘•‡–…ȌǦ‘•ƒ„Ž‡“—ƒ”‡ ‡‡–4,605 TotalCommonSquareFeet12,924 DepartmentWorkstationsArea7/17 Administration92,096 CommunityDevelopment(withExpansion)203,579 EconomicDevelopment5409 Finance102,152 HumanResources71,365 IT(InRenovatedPoliceBuildingafterProgramming)6990 MunicipalCourt(inRenovatedPoliceBuildingǦAfterProgramming)3412 TotalDepartmentSquareFeet(USF)11,003 TotalPROGRAMMEDSquareFeet(Areawithout"CommonǦPublicBuilding")19,322 TotalPLANNEDArea(PROGRAMMEDArea+"CommonǦPublicBuilding"forNewandRenovatedBuilding)23,927 TotalGROSSArea(inNewBuilding)22,525 3 - 2 - 9 7/17/2012 VAIL MUNICIPAL DEVELOPMENT VAIL, CO TOWN OF VAIL | TOWN COUNCIL‡ 17 JULY 2012 PAGE 10 USF E;ISTING VS PROPOSED %UILDING AREAS TownofVailǦMunicipalSPACESUMMERYǦExisitingvsProposed July17,2012 ExistingSDFinal CurrentAreas July17 Areas Delta7/17 Common CommonǦOfficeFunctionȋ‘ˆ‡”‡…‡‘‘•ȋ͡Ǧ͙͘Ȍǡ”‡ƒ‘‘•ǡ—’’‘”–Ȍ 2,2252,487262 CommonǦCouncilFunctionȋ‘—…‹ŽŠƒ„‡”•Ȁ”‡ƒ‘—–Ȍ 2,4003,8391,439 CommonǦAmenitiesȋ–‘”ƒ‰‡ǡ‡–…Ȍ 6551,9931,338 CommonǦPublicBuildingȋ‘„„‹‡•ǡ‹”…—Žƒ–‹‘ǡ‡•–”‘‘•ǡ‡…Šƒ‹…ƒŽǡ‡–…ȌǦ‘•ƒ„Ž‡“—ƒ”‡ ‡‡–2,0574,6052,548 TotalCommonSquareFeet7,33712,9245,587 DepartmentStaffCurrentAreaArea7/17Delta7/17 Administration91,7032,096393 CommunityDevelopment(withExpansion)205,0463,579Ǧ1,467 EconomicDevelopment5216409193 Finance108382,1521,314 HumanResources71,0121,365353 IT6650990340 MuncipalCourt3500412Ǧ88 TotalDepartmentSquareFeet9,96511,0031,038 TotalGROSSArea17,30222,5255,223 MUNICIPAL OFFICE BUILDINGTownofVailǦMunicipalUSFSummery DepartmentWorkstationsProposedAreaUSF/Wrkstn Administration92,096233 CommunityDevelopment203,579179 EconomicDevelopment540982 Finance102,152215 HumanResources71,365195 IT6990165 Municpalcourt3412137 TotalDepartmentSquareFeet6011,003183 3 - 2 - 10 7/17/2012 VAIL MUNICIPAL DEVELOPMENT VAIL, CO TOWN OF VAIL | TOWN COUNCIL‡ 17 JULY 2012 PAGE 11 SUSTAINA%LE ARC+ITECTURAL FEATURES %UILDING TEC+NOLOGIES Low flow toliets and faucets, low water plumbing fixtures, energy star appliances. Explore Ground Source Heat Pump Options REDUCE CAR%ON FOOTPRINT Passive solar strategies, natural ventilation, MEP system efficiency, lighting efficiency, renewable energy sources, low E glazing, high efficiency and air tight enclosure. DesignfortheDzPerfectwalldzwithaHERSof͹ͶǤFocuson the enclosure. Explore all Solar Opportunities Explore Wind Power for Site or Night Conditions +UMAN E;PERIENCE Connectivity to nature. Low VOC paint, carpet and indoor air quality with the assistance of natural ventilation and HRV. Utilize Glass for Daylighting Windows for Cross Ventilation RESOURCE CONSCIOUS Recycled content, waste management, rapidly renewable materials,FSCcertiƤedwood,durableconstructionwithlow maintenance and local resources wherever possible. Focus on Durability - 200 year vs 50 year building ENERGY CONSERVATION WATER CONSERVATION OCCUPANT +EALT+ Healthy indoor air quality: low VOC materials, superb ventilation, natural light and proper artifical light. Promote an exciting view and stair experience to encourage use of the stair and less elevator traffic MATERIAL RESOURCES NATURAL CONDITIONS 3 - 2 - 11 7/17/2012 VAIL MUNICIPAL DEVELOPMENT VAIL, CO TOWN OF VAIL | TOWN COUNCIL‡ 17 JULY 2012 PAGE 12 SUSTAINA%LE SITE FEATURES ENERGY CONSERVATION MATERIAL RESOURCESWATER CONSERVATION MA;IMI=E OPEN SPACE Provide levels of private and public site areas & pocket parks ENCOURAGE ALTERNATE TRANSPORTATION Provide safe, welcoming transit stations & Connectivity. Hide parking below grade or under buildings. Provide locker rooms to encourage human powered transportation STORM WATERCONTROL & TREATMENT Capture untreated water in rain gardens throughout the site. NATURAL CONDITIONS PROMOTE PEDESTRIAN CONNECTIVITY Provide permeable paths and connections between parks, open spaces and additional walkways. SITE DESIGN Provide xeriscape, low irrigation landscaping, drip irrigation, trees for shading, incorporate found boulders. 3 - 2 - 12 7/17/2012 VAIL MUNICIPAL DEVELOPMENT VAIL, CO TOWN OF VAIL | TOWN COUNCIL‡ 17 JULY 2012 PAGE 13 NEW TOV TOWN HALL / MUNICIPAL BUILDING EXISTING TOV POLICE BUILDING FR OTA EROA DWES TB OUD TOWN PLA=A REOVATIOOF EXISTING TOV POLICE BUILDING SURFACE PAR.ING ENTRY TO TUCK UNDER PARKING ENTRY TO GARAGE PARKING BELOW MOB 3 - 2 - 13 7/17/2012 VAIL MUNICIPAL DEVELOPMENT VAIL, CO TOWN OF VAIL | TOWN COUNCIL‡ 17 JULY 2012 PAGE 14 MUNICIPAL DEVELOPMENT - ARC+ITECTURAL C+ARACTER VAIL ARC+ITECTURAL PRECEDENT DETAIL  VOCA%ULARY PRECEDENT 3 - 2 - 14 7/17/2012 VAIL MUNICIPAL DEVELOPMENT VAIL, CO TOWN OF VAIL | TOWN COUNCIL‡ 17 JULY 2012 PAGE 15 MUNICIPAL DEVELOPMENT - ARC+ITECTURAL C+ARACTER CONCEPT DESIGN 3 - 2 - 15 7/17/2012 VAIL MUNICIPAL DEVELOPMENT VAIL, CO TOWN OF VAIL | TOWN COUNCIL‡ 17 JULY 2012 PAGE 16 SC+EMATIC DESIGN APPROVAL LETTER 3 - 2 - 16 7/17/2012 3 - 3 - 1 7/17/2012 3 - 3 - 2 7/17/2012 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: July 17, 2012 ITEM/TOPIC: Mountain Travel Market Update PRESENTER(S): Ralf Garrison, Mountain Travel Research Program BACKGROUND: Ralf Garrison will give an update on market conditions in the mountain resort industry to the Town Council and community. ATTACHMENTS: Market Travel Market Update Memorandum MTRIP Update 071712 7/17/2012 To: Town Council From: Ralf Garrison, Mountain Travel Research Program Date: July 17, 2012 Subject: Mountain Travel Market Update I. BACKGROUND Ralf Garrison will give an update on market conditions in the mountain resort industry to the Town Council and community. ATTACHMENTS Mountain Travel Market Update July 17, 2012 4 - 1 - 1 7/17/2012 Seasonal Review -Preview Vail Town Council July 17, 2012 1 4 - 2 - 1 7/17/2012 INDEX Looking Back: Winter 2011/12 (as of 4/30/2012) Econometrics (as of 6/30/2012) Looking Forward: Summer 2012 (as of 5/31/2012) Seasonal Review-Preview 2 4 - 2 - 2 7/17/2012 •Aspen •Avon •Breckenridge •Beaver Creek •Copper •Keystone •Mt Bachelor •Mammoth Lakes •North Lake Tahoe •South Lake Tahoe •Snowmass •Park City Area •Steamboat •Summit County (Dillon, Frisco, Silverthorne) •Telluride •Vail •Winter Park 3 2012 Destinations 3 Mountain Travel Intelligence Pack Travel News Talker Mountain Travel Newsletter Econometrics Mountain Market Briefing MTRiP.org Rooms Available Rooms Booked Avg. Price Data Center 4 - 2 - 3 7/17/2012 Participating Properties 4 •Antlers at Vail •Arrabelle at Vail Square •Destination Resorts •Evergreen Lodge •Four Seasons Vail •Lion Square Lodge •Lodge at Lionshead •Lodge at Vail •Lodge Tower •Manor Vail •Montaneros •Ritz Carlton Residences –Vail Resorts Legendary Lodging •Sonnenalp •The Sebastian •Sitzmark Lodge •Vail Cascade Condos •Vail Cascade Resort •Vail International •Vail Mountain Lodge •Vail Racquet Club •Vail Marriott •Vail Spa •Westwind 4 - 2 - 4 7/17/2012 Vail Participation Reports with data as of April 30, 2012 represent: 24 properties representing 2,336 units 63% of total community census 5 4 - 2 - 5 7/17/2012 Data as of April 30, 2012 6 4 - 2 - 6 7/17/2012 55% 27% 59% 66% 72%75% 31% 56% 20% 56% 67% 73%73% 38% 55% 36% 6% -1%-1%2% -19% 1% -40% -20% 0% 20% 40% 60% 80% 100% -40% -20% 0% 20% 40% 60% 80% 100% NovemberDecemberJanuaryFebruaryMarchAprilWinter Total Occupancy Rate & % Chg in Occup RateHistoric Actual Occup. Rate (2010/11 season) Occup. Rate as of: April 30, 2012 (2011/12 season) Occup. Rate as of: April 30, 2011 (2010/11 season) Percent Change in YTD Occ. Rate 7 Vail Occupancy Winter 2011/2012 Data as of April 30, 2012 Industry: 7 4 - 2 - 7 7/17/2012 $143 $479 $411$440$428 $287 $402 $138 $412$385 $432$422 $202 $374$374 4% 16% 7% 2%1% 42% 8% 0% 5% 10% 15% 20% 25% 30% 35% 40% 45% $0 $100 $200 $300 $400 $500 $600 NovemberDecemberJanuaryFebruaryMarchAprilWinter Total Percent Change in ADRADRADR as of: April 30, 2012 (2011/12 season) ADR as of: April 30, 2011 (2010/11 season) Historic Actual ADR (2010/11 season) Percent Change in YTD ADR 8 Vail Average Daily Rate Winter 2011/2012 Data as of April 30, 2012 Industry: 8 4 - 2 - 8 7/17/2012 -4.0% -2.0% 0.0% 2.0% 4.0% 6.0% 8.0% 10.0% 12.0% Month of Measurement YOY % Chg Occupancy YOY % Change ADR YOY % Change RevPAR Progressive Winter Occupancy Rate and RevPAR 4 - 2 - 9 7/17/2012 27% 59% 66% 72%75% 31% 40% 56% 74% 69% 66% 42% 22% 54% 67% 63%65% 38% 21% 49% 55% 61%63% 33% 20% 46% 53% 59% 62% 28% 19% 42% 51% 58% 61% 27% 17% 41% 48% 56%56% 25% 16% 41% 46% 53%52% 22% 15% 38% 43% 50%52% 20% 15% 37% 43% 47%45% 19% 14% 36%39% 47%45% 19% 13% 36%37% 42% 45% 18% 13% 34%32% 40% 45% 16% 8% 34% 28% 38% 43% 9% 16% 43% 49% 54%53% 23% 0% 10% 20% 30% 40% 50% 60% 70% 80% Nov-11Dec-11Jan-12Feb-12Mar-12Apr-12 Occupancy Rate % Vail Other Individual Destinations All Destination Aggregate Occupancy Vail vs. Other Mtn Destinations Data as of April 30, 2012 10 4 - 2 - 10 7/17/2012 Historic On the Books Rate Vail vs. Other Mtn Destinations 11 Data as of April 30, 2012 11 $143 $479 $411 $440$428 $287 $192 $557 $409 $455 $492 $259 $163 $498 $392 $419 $393 $222 $154 $407 $377$381$391 $206 $149 $383 $355$348 $384 $201 $148 $355 $278$290$293 $196 $137 $351 $270$279$265 $180 $135 $347 $246$260$253 $173 $128 $292 $227 $252$239 $172 $123 $291 $214$227$220 $160 $122 $230 $194$197$217 $146 $120 $218 $159$175 $213 $137 $111 $203 $155$171 $194 $133 $101 $200 $153$166$177 $126$135 $363 $307$314$315 $189 $0 $100 $200 $300 $400 $500 $600 Nov-11Dec-11Jan-12Feb-12Mar-12Apr-12 Average Daily Rate $ Vail Other Individual Destinations All Destination Aggregate 4 - 2 - 11 7/17/2012 -70% -60% -50% -40% -30% -20% -10% 0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100% 29-Oct-115-Nov-1112-Nov-1119-Nov-1126-Nov-113-Dec-1110-Dec-1117-Dec-1124-Dec-1131-Dec-117-Jan-1214-Jan-1221-Jan-1228-Jan-124-Feb-1211-Feb-1218-Feb-1225-Feb-123-Mar-1210-Mar-1217-Mar-1224-Mar-1231-Mar-127-Apr-1214-Apr-1221-Apr-1228-Apr-12 Occupancy Date (Gridlines Aligned with Saturdays) 2011/12 YTD vs. 2010/11 YTD as of 4/30 (22-23 properties) 2011/12 - as of 4/30/12 (23 properties included) 2010/11 - as of 4/30/11 (22 properties included) 2010/11 - historic actuals (23 properties included) 2011/12 YTD vs. 2010/11 YTD as of 3/31 (22-23 properties) 2011/12 Major Events 2010/11 Major Events Report Date: 4/30/12 Vail Daily Occupancy Report Winter 2011/2012 12 Vail Snow Daze Vail Holidaze Teva Games (Feb. 9 –12) Easter 2012 2011: Easter/ Closing Day/Spring Back MLK Thanksgiving President’s Day (Feb. 21) 2012: Closing Day/Spring Back 4 - 2 - 12 7/17/2012 13 MTRiP: Res Activity Outlook + 9% Increase TOV: All Store Winter Lodging Tax + 9.3 % Increase Seasonal Benchmark Comparison 4 - 2 - 13 7/17/2012 Recap: Winter –11-12 (as of 04/30/12) 14 Overall: Economic / Weather “Flip Flop” oWeather:Anomaly? Black Swan? oEconomics: Strongest economy since December of 2007 Occupancy: Strong start, slowed by weather; stronger than most Rate: Momentum from Summer 2011 carried over Properties held rate throughout the season Lessons of last 3 years applied Destination Stability: The Farther the Better International/National/Regional/Local Techno Marketing is Strategic: oSearch/Mobile/Flash/Social Distribution Smack Down 4 - 2 - 14 7/17/2012 4 - 2 - 15 7/17/2012 51.0 53.2 48.6 49.9 54.3 53.3 64.8 72.0 63.8 66.0 61.7 57.6 59.2 45.2 46.4 40.9 55.2 64.8 61.5 71.6 69.5 68.7 64.4 62.0 10 20 30 40 50 60 70 80 90 100 110 120 Index (Base year and calc. method varies by series) "Consumer Confidence Index" June '11 June Source: Conference Board Consumer Confidence Index July ‘10–June ‘12 16 4 - 2 - 16 7/17/2012 0 10 20 30 40 50 60 70 80 90 100 110 120 130 140 150 160 Index (Base year and calc. method varies by series) Month Average 6 moConsumer Confidence Index (Conference Board) Source: Conference Board 17 Consumer Confidence Index Jan ‘00 –June ‘12 4 - 2 - 17 7/17/2012 0.0 20.0 40.0 60.0 80.0 100.0 120.0 140.0 160.0 0.0% 1.0% 2.0% 3.0% 4.0% 5.0% 6.0% 7.0% 8.0% 9.0% 10.0% 11.0% 12.0% 13.0% 14.0% 15.0% Unemployment Rate Consumer Confidence Index Dow Jones Industrial Average 18 Employment, Confidence & The Dow Jan ‘07 –April ‘12 4 - 2 - 18 7/17/2012 Data as of May 31, 2012 19 4 - 2 - 19 7/17/2012 45% 60% 51% 38% 22% 39% 17% 38% 43% 29% 18% 6% 25% 14% 38%36% 21% 12% 6% 21% 21% 0% 20% 38% 47% 5% 18% -40% -20% 0% 20% 40% 60% 80% 100% -40% -20% 0% 20% 40% 60% 80% 100% MayJuneJulyAugustSeptemberOctoberSummer Total Occupancy Rate & % Chg in Occup RateHistoric Actual Occup. Rate (2011 Season) Occup. Rate as of: May 31, 2012 (2012 Season) Occup. Rate as of: May 31, 2011 (2011 Season) Percent Change in YTD Occ. Rate Historic On the Books Vail Occupancy Summer 2012 Data as of May 31, 2012 Industry: 20 4 - 2 - 20 7/17/2012 $124 $158 $194$198 $147 $121 $170 $130 $153 $197$197 $156 $121 $170 $154 $187$182 $151 $129 $165 -4% 3% -1%1% -6% -1% 0% -8% -6% -4% -2% 0% 2% 4% $0 $50 $100 $150 $200 $250 MayJuneJulyAugustSeptemberOctoberSummer Total Percent Change in ADRADR ADR as of: May 31, 2012 (2012 Season) ADR as of: May 31, 2011 (2011 Season) Historic Actual ADR (2011 Season) Percent Change YTD ADR Historic On the Books 21 Vail Average Daily Rate Summer 2012 Data as of May 31, 2012 Industry: 21 4 - 2 - 21 7/17/2012 17% 38% 43% 29% 18% 6% 36% 54%54% 50% 20% 14% 28% 46% 54% 39% 19% 11% 27% 37%39% 32% 17% 8% 25% 33% 35% 23% 15% 7% 21% 31% 34% 21% 14% 6% 15% 29% 31% 19% 14% 6% 15% 23% 31% 19% 12% 4% 13% 21% 28% 19% 10% 4% 12% 20% 27% 18% 9% 4% 11% 19% 25% 15% 9% 3% 7% 16% 23% 15% 7% 3% 4% 15% 22% 14% 5% 3% 4% 14% 21% 10% 4% 2% 15% 28% 32% 22% 12% 6% 0% 10% 20% 30% 40% 50% 60% May-12Jun-12Jul-12Aug-12Sep-12Oct-12 Occupancy Rate % Vail Other Individual Destinations All Destination Aggregate Historic On the Books Occupancy Vail vs. other Mountain Resorts 22 Data as of May 31, 2012 4 - 2 - 22 7/17/2012 $124 $158 $194$198 $147 $121 $153 $303 $339 $287 $234 $161 $139 $200 $241$234$222 $144$138 $190 $228$217 $179 $144 $129 $184 $223$216 $172 $143 $125 $182$184 $208 $164 $137 $121 $153 $171$166 $151 $131 $118 $131 $156$143$148 $127$117$130$142$136$136 $117$115 $129$138$136$129 $108$112$117 $138$135 $110 $84$88 $110 $136$134 $104 $83$87 $110 $136$130 $101 $76$86 $107 $131 $110$99 $75 $123 $174 $194$189 $158 $133 $0 $50 $100 $150 $200 $250 $300 $350 $400 May-12Jun-12Jul-12Aug-12Sep-12Oct-12 Average Daily Rate $ Vail Other Individual Destinations All Destination Aggregate Rate Vail vs. other Mountain Resorts 23 Data as of May 31, 2012 Historic On the Books 4 - 2 - 23 7/17/2012 Vail Daily Occupancy Summer 2012 24 -50% -40% -30% -20% -10% 0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100% 28-Apr-125-May-1212-May-1219-May-1226-May-122-Jun-129-Jun-1216-Jun-1223-Jun-1230-Jun-127-Jul-1214-Jul-1221-Jul-1228-Jul-124-Aug-1211-Aug-1218-Aug-1225-Aug-121-Sep-128-Sep-1215-Sep-1222-Sep-1229-Sep-126-Oct-1213-Oct-1220-Oct-1227-Oct-12 Occupancy Date (Gridlines Aligned with Saturdays) 2012 YTD vs. 2011 YTD as of 5/31 (21-22 properties) 2012 - as of 5/31/12 (22 properties included) 2011 - as of 5/31/11 (21properties included) 2011 - historic actuals (21 properties included) 2012 YTD vs. 2011 YTD as of 4/30 (21-22 properties) 2012 Major Events 2011 Major Events Report Date:5/31/12 Teva Mtn Games Vail Lacrosse Shoot Out Fourth of July Vail Internat’l Dance Gran Fondo Vail, Trans Rockies Run 2011: USAPCC Season of Song, Pioneers Weekend, Fly Fishing Tourney "Tour of Vail" and USA Crits Final 4 - 2 - 24 7/17/2012 Recap:Summer 2012 (as of 05/31/12) 25 Overall: Winter Woes playing no part in Summer bookings Economics: Global uncertainty; fuel costs receding Occupancy: Double-digit gains abound. Mid/late summer leading Rate: Flat through season aggregate Gains in 2 of 6 months on-the-books Yield Management yet to play a role “Poverty Gap”: Occupancy and Rate -More pronounced than winter Attractions of Note: Special Events / Affinity Groups / Biking Cautions: Weather: Heat / Drought / Fire 4 - 2 - 25 7/17/2012 www.mtrip.org info@mtrip.org 26 4 - 2 - 26 7/17/2012 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: July 17, 2012 ITEM/TOPIC: Discussion of the sales tax "split" and use of the Real Estate Transfer Tax (RETT). PRESENTER(S): Kathleen Halloran and Judy Camp ACTION REQUESTED OF COUNCIL: Two actions are requested: First, staff has provided information in the attached memo as background for your consideration in providing direction to the to the Town Attorney this evening regarding a ballot issue to amend the charter provision concerning the sales tax split between the general fund and the capital projets fund. Second, staff is asking for Council's feedback on the appropriateness of funding the projects shown in the attachment with RETT dollars. Projects not considered eligible for RETT funding will be moved to the Capital Projects Fund for consideration during the August 21st capital budget discussion. BACKGROUND: Council requested a discussion on the allowable uses of Real Estate Transfer Tax (RETT) revenue, in concert with the 2013 Budget process. Subsequently, a discussion of the history of the sales tax “split” was requested in connection with a proposed charter amendment. Both topics are included in the attached memo as they are related in terms of funds available for and/or dedicated to capital projects. STAFF RECOMMENDATION: Staff is not making a specific recommendation but providing this background information for Council consideration in providing direction on both the proposed charter amendment to be discussed this evening and the appropriate budgeting of expenditures fro the Real Estate Transfer Tax Fund. ATTACHMENTS: Memo Five Year RETT Predictions 7/17/2012 TO: Vail Town Council FROM: Finance Department DATE: July 12, 2012 SUBJECT: Discussion of Sales Tax Split and Use of Real Estate Transfer Tax I. SUMMARY Council requested a discussion on the allowable uses of Real Estate Transfer Tax (RETT) revenue, in concert with the 2013 Budget process. Subsequently, a discussion of the history of the sales tax “split” was requested in connection with a proposed charter amendment. Both topics are included in this memo as they are related in terms of funds available for and/or dedicated to capital projects. II. HISTORY OF SALES TAX AND THE “SPLIT” Summary The Town Charter, Article IX Town Finances, contains the following provision related to sales tax: “Section 9.4 - Capital Program And Additional Cent Sales Tax: The manager shall prepare a long-range capital program and submit same to the council no less than two (2) weeks prior to the submission of the budget. Such program shall include a statement as to the application of the sales tax revenues allocated by ordinance to the special revenue fund. Expenditure of these revenues other than for capital improvements and/or open space acquisition or improvements or for the payment of debt service on any obligations of the Town issued to finance the same shall require not less than five (5) affirmative votes of the council.” This section was added by charter amendment in 1985. It should be noted this is the only provision in the charter relating to use of tax revenue. All other designations or restrictions are by ordinance or resolution. The language currently in the Town Charter has evolved over time and is not clear. For example, the title references a 1% tax added in 1971 (increasing the tax from 2% to 3%) although the text refers more generally to all ordinances. In practice, this provision of the charter has been interpreted to mean: there is an intent for 50% of the 4% general sales tax currently in place to be used for capital projects; sales tax revenue not used for capital projects should revert to the General Fund; and a vote of 5 council members is required to override the 50% split. The first reference to earmarking a portion of sales tax for “capital projects and real estate acquisition and related debt service” is in a 1973 ordinance. At that time, it appears the only 5 - 1 - 1 7/17/2012 Town of Vail Page 2 funds specifically designated by ordinance for capital projects were the recreational amenities fee, which was restricted to capital projects for recreational purposes. In 1980, the real estate transfer tax (RETT) was added for the "purchase of real property, open space and recreational or park purposes”. Although the use of the RETT includes operational as well as capital expenditures, it is a source of capital expenditure funding that was not available when the first references to the 50% split were made. Additional funding restricted by ordinance for capital expenditures now includes: property tax from the Lionshead Tax Increment Financing (TIF) district; sales and lodging tax reallocated from the Conference Center Fund; construction use tax; and housing fee-in-lieu (for employee housing only). The addition of these funding sources and Town Councils’ decision to override the split for at least the past twelve years brings into question the relevance of a 50% split of sales tax today. Also, the inclusion of such a provision in the charter does not seem necessary when all other designations for use of revenue are included by ordinance in the town code or simply authorized by annual appropriation through the budget process. Sales Tax Legislation History Legislation as it relates to the “split” is as follows: February 8, 1971 - Ordinance No. 3, Series of 1971 Sales tax increased from 2% to 3% effective July 1, 1971 July 17, 1973 - Ordinance No. 11, Series of 1973 Increased sales tax from 3% to 4% effective July 1, 1974 subject to special municipal election September 25, 1973 Specified intent of ordinance that 50% of sales tax revenue is earmarked for capital projects and real estate acquisition and related debt service. Further specified “so much of said fifty per cent” shall be specifically earmarked for capital and the remainder, if any, shall revert to the General Fund for the given year only, subject to annual appropriation by Council. January 8, 1980 - Resolution No. 1, Series 1980 Ratifies creation of the Capital Improvements and Opens Space Fund to facilitate earmarking of fifty per cent of sales tax revenue to real estate acquisition and capital projects. November 19, 1985 - Charter Amendment. Proposition 11. Language referring specifically to additional cent sales tax as allocated under Ordinance No. 3 of 1971 replaced by more general language “sales tax revenue allocated by ordinance”. Heading, which referred to “Additional cent” sales tax was not changed. Provision requiring 5 votes of council to expend “these revenues” other than for capital improvements, open space acquisition, or debt service remained in charter, although wording is not very clear. February 3, 1987 - Resolution No. 3, series of 1987 Fund title changed from Capital Improvement and Open Space Fund to Capital Projects Fund in recognition that the primary purpose of the fund is not to purchase open space and that open space acquisition is funded from the Real Estate Transfer Tax Fund. 5 - 1 - 2 7/17/2012 Town of Vail Page 3 III. HISTORY OF RETT In 1980 Council had the foresight to pass a 1% real estate transfer tax where the enactment of such a tax is now prohibited by state law. With the establishment of this tax by way of ordinance, Town Council also voted that proceeds would go towards the "purchase of real property, open space and recreational or park purposes," but not employee housing. Since 1980 there have been minor adjustments to the town code wording such as defining individuals responsible for payment, the full meaning of transfer and delinquent collections. In April of 1987, Council passed an ordinance expanding the use of RETT funds to include the improvement of land. In October, 1992 Council passed an ordinance that made it possible to use RETT for "acquisition, improvement and maintenance of real property within the limits of the town or within a mile of town boundaries." (This allowed the town to proceed with the Dowd Junction recreation path). On January 2, 2007 Council passed an ordinance making it possible to use RETT for environmental programs and practices. Below is the current wording in Town Code 2-6-9 regarding the intended uses for RETT proceeds: 1. Acquiring, improving, maintaining, and repairing real property for parks, recreation, open space and similar purposes. 2. The construction, maintenance, and repair of buildings which are incidental to park recreation, and open space land. 3. Landscaping parks and open space. 4. The construction, maintenance, repair and landscaping of recreation paths set forth in the Town of Vail Recreation Trails plan as it may be amended by the Town Council from time to time. 5. Supporting sustainable environmental practices as approved by the Town Council, which may include but shall not be limited to expenditures related to: recycling, forest and ecosystem health, water quality, air quality, noise, wildlife protection, natural resource protection, alternative energy technologies, energy efficiency or any similar purpose as determined necessary for the environmental health and welfare of the Town of Vail, its inhabitants and environs in the discretion of the Town Council. 6. Paying incidental costs and principal of and interest on any funds borrowed for the purposes set forth in this subsection. While Town Council has established these parameters for the use of RETT, there are much broader legal limits. Over the past several years the town has acquired legal opinions which came to the same conclusion: that "there is no limitation in the Town Charter or Constitution on the ability of Town Council to further amend the real estate transfer tax ordinance to alter the purposes for which the real estate transfer tax fund may be used if this presents any limitation on the Council's desired expenditures." 5 - 1 - 3 7/17/2012 Town of Vail Page 4 IV. COMPARISON TO NEIGHBORING MUNICIPALITIES Our neighboring communities also designate the use of certain tax revenue. However, in the examples shown below, restrictions were via ordinance or as determined during the budget process. None of the three entities reviewed included allocation of revenue in their charter. Avon Avon’s 4% sales tax and 4% accommodations tax are both General Fund revenues used for municipal operations. The 2% real estate transfer tax is restricted by ordinance to capital improvements. An exception may be made by unanimous minus one vote of Council Members present to use the funds for any valid municipal purpose in an emergency. Breckenridge Breckenridge has a 2.5% sales tax of which 0.5% is dedicated by ordinance for open space. Of the remaining 2.0%, .066% is designated to the marketing fund. The remainder, 1.934%, goes first to repay any debt required and then for any governmental purpose. In addition, Breckenridge collects a 4.3% accommodations tax of which 1.4% is dedicated to marketing and the remainder is available for any governmental purpose. Breckenridge’s 1% real estate transfer tax is not dedicated to any particular purpose and is used for any governmental purpose. Aspen Aspen’s 2.1% sales tax is dedicated by ordinance as follows: 1.5% open space purposes; 0.15% transportation; 0.45% affordable housing and day care. The 2.0% lodging tax is deposited to the City Tourism Promotion Fund, which in turn is designated by ordinance with 25% of the fund used for local transit service and 75% of the fund for tourism promotion. Aspen has two separate real estate transfer taxes totaling 1.5% with the 0.5% RETT dedicated by ordinance to the Wheeler Opera House and the 1.0% RETT dedicated by ordinance to affordable housing. Aspen’s 2.1% construction use tax is dedicated by ordinance to transit service and pedestrian improvements. The 2012 budget also includes an allocation of property tax 47% to the General Fund and 53% to the Asset Management Fund. This allocation does not appear to be statutory. IV. ACTION REQUESTED OF COUNCIL A. The Town Attorney will request direction from Council during Tuesday’s evening session regarding a ballot issue to amend the charter provision concerning the sales tax split. Staff has provided the above information as background for your decision of whether to include a provision to strike section 9.4 of the charter in the proposed amendment. 5 - 1 - 4 7/17/2012 Town of Vail Page 5 B. Staff is asking for Council's feedback on the appropriateness of funding the projects shown in the attachment with RETT dollars. Projects not considered eligible for RETT funding will be moved to the Capital Projects Fund for consideration during the August 21st capital budget discussion. V. ATTACHMENTS: RETT 5-year Budget approved during 2012 budget process. 5 - 1 - 5 7/17/2012 - 1 - Amended 20122013201420152016 Real Estate Transfer Tax 3,835,000$ 3,709,500$ 3,709,500$ 3,709,500$ 3,709,500$ 2012 "base" sales 20% less than 2010 Golf Course Lease126,888 129,426 132,014 134,655 137,348 Annual lease payment from Vail Recreation District 2% annual increase - deposited to "Recreation Enhancement Account" (accompanying expenditure listed below) Intergovenmental Revenue20,000 20,000 20,000 20,000 20,000 2012-2015 Lottery proceeds Project Reimbursements1,165,000 15,000 - - - 2012 VRD portion for Golf Course Clubhouse construction Recreation Amenity Fees10,000 10,000 10,000 10,000 10,000 Earnings on Investments and Other68,000 84,600 80,000 92,000 93,000 Total Revenue5,224,888 3,968,526 3,951,514 3,966,155 3,969,848 Maintain Town Assets Annual Park and Landscape Maintenance1,350,140 1,390,372 1,431,810 1,474,491 1,518,453 Ongoing path, park and open space maintenance, project mgmt Management Fee to General Fund (5%)191,750 185,475 185,475 185,475 185,475 5% of RETT Collections - fee remitted to the General Fund for administration Rec. Path Capital Maint93,395 129,315 91,339 81,426 87,573 Capital maintenance of the town's recreation path system; 2012 includes $50K to replace deer screen at Dowd Junction and $15K for pedestrian bridge inspections Tree Maintenance90,000 65,000 65,000 65,000 65,000 Regular maintenance for tree health within the town (spraying, removing, new trees); scale spraying on town- owned property at approx. $120 per tree; Initiating tree-planting program for lost trees Forest Health Management195,000 195,000 195,000 195,000 195,000 Pine beetle mitigation in conjunction w/ forest service; 2011reduced seasonal positions from 6 to 4; 2012 and beyond requesting to put crew back to 6 Street Furniture Replacement25,000 25,000 25,000 25,000 25,000 Annual replacement or capital repairs, includes bike racks Park / Playground Capital Maintenance85,000 86,000 82,000 86,000 70,000 2012 includes paving paths to Stephens Park ($22K), ADA compliance for play structure at Stephens Park, Re- landscape main entry (east) at Donovan Park ($20K) and resurface Donovan basketball court ($10K) Glen Lyon Bridge- - - 150,000 - Re-decking of recreation path bridge; too large a project to include in annual rec path captial maintenance Alpine Garden Support85,620 67,589 69,616 71,705 73,856 Council approved one-time capital of $20K for water feature in 2012 and $65K of operating; Revert to operations support for 2013 and beyond at 3% increase per year Black Gore Creek Sand Mitigation50,000 50,000 50,000 50,000 50,000 2012 Council approved $50K contribution toward specific programs Public Art - Operating92,657 95,437 98,300 101,249 104,286 AIPP operating expenses Environmental Sustainability250,000 250,000 250,000 250,000 250,000 Environmental Sustainability programs Total Maintenance2,508,562 2,539,187 2,543,540 2,735,346 2,624,643 Enhancement of Town Assets Flood Incident repairs1,050,000 - - - - 2012 repairs to culverts, drainage, etc Streambank/tract mitigation200,000 1,500,000 2012 planning; 2013 implementation **estimate only** Bike Lanes: N. Ftg Rd2,100,000 Bike lane shoulder from Red Sandstone school to Buffehr Creek Bike Lanes: S. Ftg Rd1,600,000 Bike lane shoulder from Cascade to West Vail round about Skate Park - permanent1,000,000 Potential sites include Booth Creek park or Chalet Rd tennis court area (Otherwise, replacement of the temporary structure would need to be done by 2013 at estimated cost of $260K) Trailhead Development / Improvement50,000 - - - - Improve trailheads; Continued need through 2012 (one trail per year) ADA Compliance w/ VRD10,000 10,000 10,000 10,000 10,000 Shared costs with VRD - ADA access at recreational facilities;new ADA regulations go into effect 2011; Need to replace drinking fountains at all parks ($2K each) Frontage Road Bike Lanes/Trails1,150,000 - - - - 4 miles of bike lanes (6 foot shoulders) to be added prior to CDOT overlay project; first priority is Blue Cow Chute to East Vail; path from Vail Mtn School to E. Vail exit; 2009 for design ($50K) and survey work ($100K); construction was budgeted in 2010; now pushed to 2011 and 2012. Red Sandstone Park - Per Safety plan197,630 - - - - Reconstruction of playground per safety plan; 20 years old Ford Park Safety Improvements- - - 304,000 - Ford Park playground completed in 2000; pushed improvements to 2015 Booth Creek Playground- 385,250 - - - Previously in 2012; deferred to 2013 Booth Creek Park redevelopment- - - 1,340,000 Previously in 2012; deferred to 2016 Donovan Park - - - 304,000 - 2015 safety improvements to playground / park Ford Park Soccer Field Parking Lot- - - 400,000 - Porous pavement for reconstruction of this lot; Delayed from 2010 to 2015 b/c overlay done in 2009 Public Art - General program / art335,878 80,000 80,000 85,000 85,000 To purchase sculptures, artwork, art programs and events; remainder is re-appropriated each year to accumulate enough funds Public Art - Winterfest33,494 - - - - Annual Winterfest event; approximate cost of $25K per year; rely on donations Total Enhancements3,027,002 1,975,250 90,000 1,103,000 6,135,000 VRD-Managed Facility Projects Recreation Enhancement Account- 129,426 132,014 134,655 137,348 Reserve account for golf course improvements - funded by annual lease revenue: Transferred balance in 2012 to Golf Course Clubhouse Redevelopment TOWN OF VAIL 2012 BUDGET SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE REAL ESTATE TRANSFER TAX 5 - 2 - 1 7/17/2012 - 2 - Amended 20122013201420152016 TOWN OF VAIL 2012 BUDGET SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE REAL ESTATE TRANSFER TAX Golf Clubhouse- 18,499 823 7,536 - 2012 balance transferred to Golf Course Clubhouse Redevelopment; Later years are for smaller maintenance items which may be eliminated/reduced pending timing of redevelopment. Golf Course - Other151,635 4,489 108,967 4,276 97,498 2012 replacement of maintenance storage building; Improvements to golf course: 7th tee box retaining wall, 11th and 17th hole bridges;improvements to maintenance building including stucco, wood trim and soffits Dobson Ice Arena416,774 3,480 14,475 105,721 13,166 2012 upgrade of louver system, replacement of doors, refurbishment of wood exterior and landscape improvements; renovate changing rooms and restrooms; Later years based on maintenance schedule. Ford Park / Tennis Center Improvements428,910 2,768 12,270 69,006 9,785 2012 outbuilding improvements at ball fields; 2015 tennis clubhouse roofing Athletic Fields - 2,848 15,604 3,764 18,254 2014 and 2016: asphalt overlay of parking lot Gymnastics Center1,978 - - - - Cooling system Nature Center10,646 - - 8,971 63,330 2012 wood open rail fencing; 2015 wood siding and trim; 2016 window, exterior doors, roof Total VRD-Managed Facility Projects1,009,943 161,508 284,153 333,930 339,380 New Assets Golf Course Clubhouse (CCF)6,712,761 - - - - Re-appropriation of prior estimate for design and architecture; plus transfer of $1.26M from prior clubhouse capital maintenance budget; $1.15M reimbursement from VRD, allocation of Recreation Enhancement Funds $504K and Conference Center funds of $3.8M (Total project cost estimated at $6.8M) Ford Park Fields (CCF)6,297,340 - - - - Added transfer of $342.6K from Ford Park/Tennis, transfer of $200K from Ford Park Improvements budget and a transfer of $2,256,185 from Ford Park Management Plan budget. Consolidating dollars already in previous budgets and adding use of $3.5M in Conference Center Funds for total project estimated cost of $6.3M Public Restrooms370,000 - - - - Restrooms at lower bench of Ford Park Total New Assets:13,380,101 - - - - Total Expenditures19,925,608 4,675,946 2,917,693 4,172,275 9,099,023 Other Financing Sources (Uses) Transfer from Conference Center Fund6,785,000 - - - - Revenue Over (Under) Expenditures(7,915,720) (707,420) 1,033,822 (206,121) (5,129,176) Beginning Fund Balance17,285,6059,369,8858,662,4659,696,2879,490,167 Ending Fund Balance9,369,885$ 8,662,465$ 9,696,287$ 9,490,167$ 4,360,991$ 5 - 2 - 2 7/17/2012 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: July 17, 2012 ITEM/TOPIC: Ordinance No. 2, Series of 2012 and Resolution No. 2, Series of 2012. A work session to discuss the proposed Vail Village Townhouse District. Specifically, the three policy objectives adopted by the Vail Town Council and any associated negative impacts on development potential. PRESENTER(S): Bill Gibson, Community Development Department ACTION REQUESTED OF COUNCIL: As this is a work session, the Community Development Department recommends the Vail Town Council listen to the Staff presentation, asks questions, and provides direction on how to proceed with the Town’s applications to establish a new zone district by answering the policy questions outlined in the staff memorandum. BACKGROUND: On November 14, 2011, the Planning and Environmental Commission forwarded a recommendation of approval, with modifications, to the Vail Town Council for the proposed Ordinance No. 2, Series of 2012, and Resolution No. 7, Series of 2012, by a vote of 4-1-1 (Rediker opposed and Pratt recused). On May 1, 2012, the Vail Town Council approved the first reading of Ordinance No. 2, Series of 2012, by a vote of 6-0-1 (Foley opposed), with the modifications that Section 12-6J-9 allows not more than one hundred twenty five square feet of GRFA for each one hundred square feet of total site area (i.e. 1.25 GRFA ratio). The Vail Town Council tabled Resolution No. 7, Series of 2012, to correspond to the second reading of the ordinance. On May 15, 2012, the Vail Town Council tabled Resolution No. 7, Series of 2012, and the second reading of Ordinance No. 2, Series of 2012, and requested a work session to discuss the policy objectives and proposed gross residential floor area (GRFA) ratio of the proposed new zone district. STAFF RECOMMENDATION: As this is a work session, the Community Development Department recommends the Vail Town Council listen to the Staff presentation, asks questions, and provides direction on how to proceed with the Town’s applications to establish a new zone district by answering the policy questions outlined in the staff memorandum. The Community Development Department recommends the Vail Town Council grants a continuance of Resolution No. 7, Series of 2012, and the second reading of Ordinance No. 2, Series of 2012, to its August 7, 2012, public hearing. ATTACHMENTS: memo Attachment A - GRFA based on lot size Attachment B - GRFA based on built conditions 7/17/2012 Attachment C - alternative GRFA based on pre/post 2004 Attachment D - Public Comment Mauriello Glavin VVTH email 071712 7/17/2012 TO: Vail Town Council FROM: Community Development Department DATE: July 17, 2012 SUBJECT: A work session to discuss the proposed Vail Village Townhouse District, and setting forth details in regard thereto. (PEC110040, PEC110041) Applicant: Town of Vail Planner: Bill Gibson I. SUMMARY The purpose of this work session is to discuss the proposed Vail Village Townhouse District. Specifically, the three policy objectives adopted by the Vail Town Council and any associated negative impacts on development potential. The three adopted policy objectives are as follows: • The Town of Vail should adopt a new zoning district specifically designed to regulate existing townhouse properties in Vail Village. • The new district should economically incentivise the redevelopment of the existing townhouse properties in Vail Village. • The new district should maintain the existing character of the townhouse properties in Vail Village. The impacts to development potential (i.e. GRFA) of the proposed Vail Village Townhouse District with a 1.25 GRFA ratio: • Townhouse properties will not lose existing built GRFA. • Townhouse properties will not lose potential GRFA based upon the 2010 analysis of the current 0.76 ratio plus interior conversions and 250 Additions. • Some townhouse properties will lose potential GRFA based upon the 2010 analysis of built conditions: Townhouse Potential GRFA Ratio Under Current Zoning Change if 1.25 GRFA Ratio is Adopted Number of Existing Units GRFA Change per Unit Vail Row House #10 1.31 -0.06 = -136 sq.ft. 2 -68 sq.ft./unit Vail Row House #11 1.33 -0.08 = -163 sq.ft. 2 -82 sq.ft./unit Vail Trails Chalets 1.27 -0.02 = -373 sq.ft. 19 -20 sq.ft./unit Vail Trails East 1.32 -0.07 = -1,451 sq.ft. 25 -58 sq.ft./unit 6 - 1 - 1 7/17/2012 Town of Vail Page 2 II. DISCUSSSION ITEMS THE PROBLEM Since 2008, the Planning and Environmental Commission and the Vail Town Council have identified problems related to the current zoning of the existing townhouse properties in Vail Village as High Density Multiple-Family District: • The existing townhouse properties in Vail Village are currently zoned High Density Multiple Family District (HDMF). The HDMF zone district was not designed to address townhouse properties. The existing townhouses are legally non-conforming in regard to current zoning standards (setbacks, density, landscape area, parking, etc.) • Two types of plats: some units are part of a larger development site (Vail Townhouse Condominiums Lots 1-6, Vail Trails, Vail Trails East) while others units were platted as individual development sites (Vail Rowhouses Lots 7-13, Texas Townhomes). • Redevelopment is only possible with variances. Previous variances have created inconsistency, inequity, and extended the length and complexity of the development review process. • Demo/Rebuild construction results in a loss of development rights. • Creating a new zone district can streamline the development review process. Does the Vail Town Council still believe these items are problems related to the current HDMF zoning of the townhouse properties in Vail Village? THE POLICY OBJECTIVES Since 2008, the Vail Town Council, the Planning and Environmental Commission, the former applicant, Town Staff, Town consultants, affected property owners, and the general public have worked on one Special Development District application and two new zone district applications to address these identified problems. The following have been the underlying goals for all three applications: • Streamlining the development review process by establishing a new zone district to specifically address townhouse properties in Vail Village. • Create incentives for redevelopment of existing townhouse properties. • Preserve the existing residential character of the townhouse properties and the neighborhood. The Planning and Environmental Commission and Vail Town Council have discussed these policy goals at numerous public hearings over the past four years. 6 - 1 - 2 7/17/2012 Town of Vail Page 3 On August 23, 2010; September 12, 2011; and November 11, 2011, the Planning and Environmental Commission affirmed the following policies which were also specifically affirmed by the Vail Town Council at its October 5, 2010, public hearing: • The Town of Vail should adopt a new zoning district specifically designed to regulate existing townhouse properties in Vail Village. • The new district should economically incentivise the redevelopment of the existing townhouse properties in Vail Village. • The new district should maintain the existing character of the townhouse properties in Vail Village. On June 7, 2011, the Vail Town Council was informed that the former applicant had withdrawn their application to establish a Vail Village Townhouse District. The Vail Town Council subsequently directed Staff to process development applications on behalf of the Town of Vail to reinitiate the proposal with the same policy direction. Does the Vail Town Council still believe a new zone district should be established to address the problems related to the current HDMF zoning of the townhouse properties in Vail Village? Does the Vail Town Council still believe a new zone district should streamline the development review process? Does the Vail Town Council still believe a new district should preserve the existing residential character of the townhouse properties in Vail Village? Does the Vail Town Council still believe a new zone district should incentivise redevelopment of the townhouse properties in Vail Village? If so, how much of an incentive is warranted to achieve the policy objectives? THE PROPOSED SOLUTION The Town of Vail, at the direction of the Vail Town Council, is proposing to establish a new zone district – the Vail Village Townhouse (VVTD) District. This new zone district is intended to be applied to existing townhouse properties in Vail Village which are currently zoned High Density Multiple-Family (HDMF) District. The following is a comparison of the development standards of the existing HDMF zoning and the proposed VVTD zoning: 6 - 1 - 3 7/17/2012 Town of Vail Page 4 Development Standard HDMF VVTD Permitted Uses Lodges Multiple-Family Dwellings Employee Housing Units Multiple-Family Dwellings Employee Housing Units Lot Area 10,000 sf buildable lot area 30 ft min street frontage 80 ft x 80 ft square 10,000 sf total lot area 2,000 sf individually platted lots 20 ft min street frontage Setbacks Front 20 ft Sides 20 ft Rear 20 ft Front 20 ft Sides 20 ft Rear 20 ft between attached units 0 ft Building Height Flat roof 45 ft Sloping roof 48 ft Flat roof 40 ft Sloping roof 43 ft Density 25 units/acre greater of existing number and 25 units/acre GRFA (gross residential floor area) 0.76 ratio to buildable lot area + “250 Additions” + Interior Conversions + Individual garage deduction 1.35 ratio to total lot area No “250 Additions” No Interior Conversions No individual garage deduction Site Coverage 55% of total lot area 55% of total lot area Landscape Area 30% of total lot area 20% of total lot area Parking 75% of spaces enclosed Not allowed in front setback Surface parking allowed Allowed in front setback Allowed in street right-of-way Design Guidelines n/a see Vail Village Master Plan The following design guidelines are also proposed in association with the new Vail Village Townhouse District: • Development Pattern: residential row style development • Architectural Theme: architecturally integrated units, uniformity vs. individuality • Building Form & Massing: two-story façade appearance, building step-backs from street • Street Edge: street enclosure, continuity, visual interest • Façade: reduce appearance of building height, residential character, no unbroken wall planes, street level garage doors discouraged 6 - 1 - 4 7/17/2012 Town of Vail Page 5 • Cantilevers: more than 3 feet discouraged and stacking not allowed • Roof Pitch: primary roofs 3:12 to 4:12, secondary roofs 6:12 to 9:12, limit flat roofs, discourage mansard roofs • Roof Ridge: parallel to front façade, create visual interest, reduce appearance of building height, articulation, add dormers • Fence/Site Wall: discouraged except to screen trash and utilities • Landscaping: add privacy and soften front building façades • Deck Rails: reduce the appearance of building height, include transparency, include material changes, step from walls • Parking: allow at-grade surface parking and below grade parking structures, discourage individual garages and carports on the first floor (street level) The Planning and Environmental Commission recommended the Vail Town Council approve these zoning code and master plan amendments to establish a new Vail Village Townhouse District at its November 11, 2011, public hearing. On May 1, 2012, the Vail Town Council approved the first reading of Ordinance No. 2, Series of 2012, by a vote of 6-0-1 (Foley opposed), with the modification that Section 12-6J-9 allows not more than one hundred twenty five square feet of GRFA for each one hundred square feet of total site area (i.e. 1.25 GRFA ratio). The Vail Town Council tabled Resolution No. 7, Series of 2012, to correspond to the second reading of Ordinance No. 2, Series of 2012. HOW THE SOLUTION MEETS THE POLICY OBJECTIVES As previously identified, the adopted policy objectives for the new zone district are: • Streamlining the development review process by establishing a new zone district to specifically address townhouse properties in Vail Village. • Create incentives for redevelopment of existing townhouse properties. • Preserve the existing residential character of the townhouse properties and the neighborhood. There has been no public, Town Council, or Planning and Environmental Commission opposition to the objective of streamlining the development review process by establishing a new zone district specifically intended to address the existing townhouse properties in Vail Village. The proposed Vail Village Townhouse District streamlines the development review process based upon the following: 6 - 1 - 5 7/17/2012 Town of Vail Page 6 • fewer legal non-conformities due to the proposed development standards more closely reflecting the built conditions • fewer future variances for redevelopment by addressing the two existing subdivision scenarios (townhouse building development sites and individual townhouse unit develop sites) • fewer future variances for redevelopment by eliminating setbacks between attached units • fewer future variances for redevelopment by increasing density to allow the current built number of dwelling units • fewer future variances for redevelopment by consolidating additional GRFA from Interior Conversions and 250 Additions into the allowable GRFA ratio • fewer future variances for redevelopment by allowing parking in the front setback and within the street right-of-way • fewer future variances for redevelopment by decreasing landscape area requirement to more closely reflect built conditions • simplifying the allowable density calculations by utilizing “total” lot area, rather than “buildable” lot area calculations • more consistent and equitable application of the zoning regulations by reducing future case-by-case variances from the multiple development standards The proposed Vail Village Townhouse District includes significant incentives for redevelopment including the following: • addressing the two existing subdivision scenarios (townhouse building development sites and individual townhouse unit develop sites) • eliminating setback requirements between attached townhouse units • increasing density to allow the existing, built number of dwelling units • allowing unenclosed parking • density and GRFA are based upon total lot area instead of buildable lot area • consolidate current GRFA bonuses into the allowable GRFA ratio • allowing parking within the front setback • allowing parking within the street right-of-way with a revocable permit • reducing the minimum landscape area standards • facilitating “demo/rebuild” projects without the loss of development potential by consolidating current GRFA bonuses into the allowed GRFA formula (i.e. ratio) The proposed Vail Village Townhouse District also includes measures to maintain the existing residential character of the townhouses and the neighborhood, including: • establishing design guidelines addressing development patters, architectural theme, building form and massing, street edge, facades, cantilevers, roof pitches, roof ridges, fences/site walls, landscaping, deck rails, and parking • reducing the allowable land uses • reducing the allowable building height • eliminating GRFA deductions for individual garages 6 - 1 - 6 7/17/2012 Town of Vail Page 7 CONVERTING MULTIPLE-FAMILY GRFA TO TOWNHOUSE GRFA The proposed GRFA modifications of the Vail Village Townhouse District are grounded in the three adopted policy objectives: • Streamlining the development review process by establishing a new zone district to specifically address townhouse properties in Vail Village. • Create incentives for redevelopment of existing townhouse properties. • Preserve the existing residential character of the townhouse properties and the neighborhood. The proposed Vail Village Townhouse District is intended to streamline the development review process and to create an incentive for redevelopment by consolidating the current GRFA deductions and bonuses into a single GRFA ratio. The GRFA ratio for the proposed Vail Village Townhouse District is higher than the 0.76 GRFA ratio of the High Density Multiple-Family district to account for current deductions and bonuses. Converting High Density Multiple-Family District GRFA to Vail Village Townhouse District GRFA is not an exact science, nor a matter of simple accounting. Each existing townhouse property has its own unique circumstances and conditions (location, site constraints, existing architectural design, nonconformities, previous variances, built and un-built interior conversions, built and un-built 250’s, illegal construction, etc.). Such a conversion involves a variety of methodologies, assumptions and approximations. These variables create variable results. Therefore, there is no single “correct” ratio to convert High Density Multiple-Family District GRFA to Vail Village Townhouse District GRFA. In 2010, the former applicant of the new Vail Village Townhouse District, John Galvin, represented by the Mauriello Planning Group and KH Webb Architects, proposed a GRFA ratio of 1.50. At that time, Staff and the Vail Town Council found that a GRFA ratio of 1.25 achieved the three policy goals of the proposed Vail Village Townhouse District. The Planning and Environmental Commission recommended a GRFA ratio of 1.35 to further ensure that existing development rights would be preserved with the new zone district. In 2011, the Town of Vail became the applicant for the proposed Vail Village Townhouse District and proposed design guidelines to accompany the new zone district. The Planning and Environmental Commission again recommended a GRFA ratio of 1.35 for the new zone district. The former applicant continued to advocate a GRFA ratio of 1.50 or alternative GRFA calculation methods that will facilitate the Galvin’s desired future renovations to their townhouse. Neither the Planning and Environmental Commission or the Vail Town Council has adopted a specific GRFA policy for the proposed Vail Village Townhouse District. The current applicable policy goals of the new zone district are to create incentives for 6 - 1 - 7 7/17/2012 Town of Vail Page 8 redevelopment, but at the same time preserve the existing residential character of the townhomes and the neighborhood. THE GRFA DEBATE The adopted policy objectives for the proposed Vail Village Townhouse District do not include a specific GRFA policy. Instead, the policy objectives include both creating redevelopment incentives and preserving the existing residential character of the townhouses and the neighborhood. Advocates for redevelopment have argued to the Vail Town Council and the Planning and Environmental Commission that increases in allowable GRFA are necessary incentives for the redevelopment of existing townhouse properties. While advocates against redevelopment in favor of preservation have argued to the Vail Town Council and the Planning and Environmental Commission that increases in the allowable GRFA will be detrimental to the existing residential character of the neighborhood. Since 2008, the primary issue of debate related to establishing either a special development district or a new zone district for the townhouse properties in Vail Village has been gross residential floor area (GRFA). The former applicant, John Galvin, hired KH Webb Architects to design renovations to their existing unit at the Vail Row Houses. The desired renovation can not be constructed under the current High Density Multiple- Family District. Mr. Galvin hired KH Webb Architects and the Mauriello Planning Group to submit applications to first establish a new special development district and subsequently to establish a new zone district. Both applications proposed increasing the allowable GRFA limits to facilitate the former applicant’s desire renovations (i.e. a 1.50 GRFA ratio). The proposed special development district ordinance was not approved by the Vail Town Council on second reading. The new zone district proposal was withdrawn by the applicant after the Vail Town Council approved the first reading of the ordinance with a GRFA ratio of 1.25. Mr. Galvin and his representatives continue to advocate for increases to the allowable GRFA to facilitate the desired renovations with recommendations for a 1.50 GRFA ratio, a lower ratio with changes to the GRFA basement deductions, or the elimination of GRFA within this district. Adjacent Vail Row House property owner, Dolph Bridgewater, did not oppose a new special development district or new zone district to address the identified problems associated with existing townhouse properties in Vail Village being zoned High Density Multiple-Family District. However, he was opposed to the design of the Galvin’s desired renovation and the proposed increases in allowable GRFA associated with the special development district proposal and both new zone district proposals. Mr. Bridgewater has also advocated that a historic preservation designation should be applied to the existing townhouse properties in Vail Village. As public discussion of a new zone district has continued over the years, other affected property owners have communicated to the Vail Town Council and the Planning and Environmental Commission their support for the Galvin’s recommendation for a 1.50 6 - 1 - 8 7/17/2012 Town of Vail Page 9 GRFA ratio. Since the Town Council’s last hearing, affected property owners are now expressing concerns that a GRFA ratio of less than 1.50 could result in a loss of their current development rights (i.e. GRFA). WHAT GRFA DOESN’T DO To understand the affects of gross residential floor area limits on redevelopment and the preservation of neighborhood character, one must understand that GRFA does not control all floor area. Additionally, one must understand that GRFA influences; but does not fully control, building design or appearance. GRFA only regulates residential land uses, thus the “R” in GRFA. GRFA is the square footage measurement of the residential floor area of a building. Pursuant to Section 12- 15-1, Purpose, Vail Town Code, the adopted GRFA regulations are “ intended to control and limit the size, bulk, and mass of residential structures within the Town.” However, unlike the floor area ratio (FAR) regulations commonly imposed by other municipalities, the Town of Vail’s adopted GRFA regulations allow for numerous “deductions” from the floor area calculations. The Town’s GRFA regulations deduct any common element floor area in a residential building such as hallways, stairs, elevators, airlocks, enclosed recreation facilities, mechanical rooms and shafts, solar rock storage areas, closet and storage areas, meeting and convention facilities, office space, garages, etc. The Town’s adopted GRFA regulations also allow deductions for floor area within an individual dwelling units associated with garages, attics, crawl spaces, basements, vaulted areas, roofed porches, airlocks, greenhouses, etc. Additionally, the Town of Vail’s adopted GRFA regulations also include GRFA bonuses such as the “Additional Gross Residential Floor Area (250 Ordinance)” and “Interior Conversion” provisions. These two regulations allow for additions to existing residential building beyond the prescribed GRFA limits of the applicable zone district. The 250 Ordinance allows an additional 250 sq.ft. of floor area and the interior conversion provision allows an unlimited addition of floor area within existing crawlspaces, vaulted spaces, attics, etc. Both 250 Ordinance and interior conversion additions can be constructed regardless on how non-conforming a building may already be in regard to the prescribed GRFA limits. The Town’s adopted GRFA regulations do not reflect the total floor area of a building, do not measure the actual size of a residential building, and therefore do not fully control the bulk and mass of a building. Additionally, GRFA is a 2-dimensional measurement of floor area. By its nature, this 2- dimensional tool can only influence the 3-dimensional bulk and mass of a building. The Town’s adopted GRFA regulations do not fully measure or control the bulk and mass of a building. Because of this, GRFA is but one of several zoning tools utilized by the Vail Town Code. The Town’s adopted zoning regulations also include limits on setbacks, height, site coverage, and landscaping to control the 3-dimensional bulk and mass of a building. 6 - 1 - 9 7/17/2012 Town of Vail Page 10 THE CORRECT GRFA RATIO There is no “correct” GRFA ratio for the proposed Vail Village Townhouse District. The Vail Town Council should not approach the Vail Village Townhouse District GRFA deliberation as some form of proposal/counter-proposal negotiation. The Vail Town Council should instead determine which GRFA ratio ( 1.25, 1.26, 1.27 1.48, 1.49, 1.50 ), if any, will most effectively achieve the stated policy goals and desired outcomes of the new zone district. There are varying opinions of what GRFA ratio is most appropriate for the proposed Vail Village Townhouse District. The Vail Town Council may choose to agree with the Planning and Environmental Commission’s recommendation of 1.35, the former applicant’s recommendation of 1.50, or opponent’s recommendations of less than 1.25. Or, the Vail Town Council may determine that none of these recommendations achieve the stated objectives and desired outcomes. As identified previously, converting High Density Multiple-Family District GRFA to Vail Village Townhouse District GRFA is not an exact science, nor a matter of simple accounting. Each existing townhouse property has its own unique circumstances and conditions (location, site constraints, existing architectural design, nonconformities, previous variances, built and un-built interior conversions, built and un-built 250’s, illegal construction, etc.). Such a conversion involves a variety of methodologies, assumptions and approximations. The method, assumptions and approximations you choose to use will determine your results. In 2010, the former applicant representative Mauriello Planning Group presented a GRFA analysis to the Planning and Environmental Commission and the Vail Town Council (Attachment B). That analysis identified the “Potential GRFA Ratio Under Current Regulations” as high as 1.33 at the Vail Row House, 1.27 at Vail Trails Chalets, 1.32 at Vail Trails East, and 1.21 at Texas Townhomes. Again, this analysis is based upon a series of approximations of existing conditions and assumptions about theoretical future development rights under current HDMF zoning. This analysis was the primary basis for Staff’s and the former Town Council’s GRFA ratio recommendation of 1.25 and the Planning and Environmental Commission’s GRFA ratio recommendation of 1.35. This 2010 analysis was provided to the Planning and Environmental Commission and Vail Town Council as part of the historical record during the current review of the proposed Vail Village Townhouse District. ARE PROPERTIES BEING DOWNZONED? The answer to this discussion question depends upon how one chooses to compare the current HDMF regulations to the proposed VVTD regulations. Staff does not believe the following redevelopment incentives of the proposed Vail Village Townhouse District constitute a “downzoning” or “loss of development rights”: • addressing the two existing subdivision scenarios (townhouse building development sites and individual townhouse unit develop sites) 6 - 1 - 10 7/17/2012 Town of Vail Page 11 • eliminating setback requirements between attached townhouse units • increasing density to allow the existing, built number of dwelling units • allowing unenclosed parking • density and GRFA are based upon total lot area instead of buildable lot area • consolidate current GRFA bonuses into the allowable GRFA ratio • allowing parking within the front setback • allowing parking within the street right-of-way with a revocable permit • reducing the minimum landscape area standards • facilitating “demo/rebuild” projects without the loss of development potential by consolidating current GRFA bonuses into the allowed GRFA formula (i.e. ratio) Staff interprets the resent public comment questions and concerns raised about down zoning and loss of development rights as comments specifically directed at the proposed 1.25 GRFA ratio for the new district. Staff believes these concerns about downzoning and a loss of development rights are related to potential GRFA, not existing built GRFA, for the townhouse properties in Vail Village. Based upon the 2010 Mauriello Planning Group analysis (Attachment B), no existing townhouse property will be rendered legally non-conforming in regard to GRFA based upon a 1.25 GRFA ratio. The current HDMF regulations allow a GRFA ratio of 0.76, plus additional GRFA through interior conversions and 250 Additions. The proposed new zone district consolidates the current additional GRFA associated with an interior conversion and a 250 Addition into the allowable GRFA ratio (1.25 as approved by the Council on first reading) for the district. As discussed previously, the methodologies, assumptions and approximations one chooses to use in converting redevelopment potential under HDMF to redevelopment potential under VVTD will determine one’s the results. In 2010, Staff prepared a GRFA conversion analysis based upon the existing total lot size of each townhouse property, the current 0.76 GRFA ratio of HDMF zoning, an additional 15% increase to account for the current interior conversion provisions, and an additional 250 sq. ft. per unit to account for the current 250 Addition provisions (Attachment A). Based upon this analysis, there is no loss of development potential (i.e. GRFA) for any townhouse property if the Town Council’s first reading approved 1.25 GRFA ratio or the Planning and Environmental Commission’s recommended 1.35 GRFA ratio is applied to the proposed new zone district. In 2010, the Mauriello Planning Group prepared a GRFA analysis based upon an estimation of the built conditions at the townhouse properties in Vail Village (Attachment B). This analysis was based upon available Eagle County Assessor data with approximations of the applicable basement deduction percentages. Staff does not consider this analysis a formal existing GRFA study for development application review purposes, but does find this analysis to be a valid approximation for the purposes of evaluating this proposed new zone district. Based upon this Mauriello Planning Group analysis, there is no loss of development potential (i.e. GRFA) for any townhouse property owner if the PEC’s recommended 1.35 6 - 1 - 11 7/17/2012 Town of Vail Page 12 GRFA ratio is applied to the proposed zone district. Based upon this analysis, the Town Council’s first reading approved 1.25 GRFA ratio would create a loss of development potential (i.e. GRFA) for: Townhouse Potential GRFA Ratio Under Current Zoning Change if 1.25 GRFA Ratio is Adopted Number of Existing Units GRFA Change per Unit Vail Row House #10 1.31 -0.06 = -136 sq.ft. 2 -68 sq.ft./unit Vail Row House #11 1.33 -0.08 = -163 sq.ft. 2 -82 sq.ft./unit Vail Trails Chalets 1.27 -0.02 = -373 sq.ft. 19 -20 sq.ft./unit Vail Trails East 1.32 -0.07 = -1,451 sq.ft. 25 -58 sq.ft./unit Additionally, because a specific amount of GRFA is allowed within a zone district, does not mean it is practical or even possible to construct that much floor area. As discussed previously, GRFA is but one tool utilized by the Town’s zoning regulations to control development. In many circumstances, the GRFA ratios prescribed by the Vail Town Code are not the first limiting regulatory factor affecting the size of development. For example, houses located on smaller lots (less than 14,000 sq.ft.) in the Two-Family Residential District and Two-Family Primary/Secondary District, are commonly restricted in size by the site coverage and landscape area requirements of the zoning regulations and can not be built to the maximum GRFA limits of those districts. Other examples of this phenomenon include the Lionshead Mixed Use 1 and Lionshead Mixed Use 2 Districts. Redevelopment projects in LMU-1 and LMU-2 constructed during Vail’s Billion Dollar Renewal era had less residential floor area than was allowed by the prescribed GRFA ratios in those districts. These recent mixed use and multiple-family redevelopment projects were limited in size and scale by building height, parking, setbacks, and other development standards before the allowed GRFA ratios became a factor. Additionally, non-zoning factors and characteristics of existing properties also limit building size and precluded the construction of the maximum GRFA allowed by zoning. These factors may include, but are not limited, to financial costs, location, existing architectural design, structural integrity, site constraints (topography, natural hazards, existing vegetation, existing structures, utilities, etc.), easements, private covenants, party wall agreements, etc. THE ERROR In April/May 2012, Staff presented an alternative GRFA analysis for the Town Council’s review (Attachment C) to help illustrate the point that the conversion of GRFA from HDMF to VVTD is not a simple matter; and the method, assumptions and approximations one chooses to consider will impact the results of that analysis. This alternative analysis utilizes some of the same assumptions about existing conditions as the 2010 Mauriello Planning Group analysis, but considers more liberal (“worst case scenario”) assumptions about the theoretical existing future development rights under current HDMF zoning. This analysis includes accounting for additional 250 Additions which could have been constructed prior to the 2004 comprehensive GRFA 6 - 1 - 12 7/17/2012 Town of Vail Page 13 amendments. The 2004 GRFA amendments “reset the clock” for the implementation of the 250 Ordinance. After the 2004 GRFA amendments, all existing HDMF zoned dwelling units became eligible to construct a new 250 Addition, regardless of whether or not a 250 Addition had been constructed under the previous GRFA regulations. The result was that some HDMF zoned townhouse properties in Vail Village can ultimately construct two 250 Additions (one pre-2004 and one post-2004), while the existing townhouse properties that did not utilize the 250 Ordinance provisions prior to 2004 will ultimately only be allowed one bonus addition. This analysis also includes a 15% increase in GRFA to account for interior conversions. 15 percent was the increase used in 2004 to consolidate interior conversions into the allowable GRFA ratios for low density residential districts. The 2010 Mauriello Planning Group built conditions GRFA analysis did not factor in interior conversion given the limit vaulted area in most of the existing townhome properties and assumptions that interior conversions of existing crawlspaces would be accounted for by the GRFA basement deduction. Staff’s alternative analysis appears to be the impetus for some recent public comment concerning potential downzoning and loss of development rights. The policy objectives of the proposed Vail Village Townhouse District project do not include reevaluating past policy decisions from the 2004 amendments. Staff does not recommend this alternative, worst case scenario, analysis be the sole basis for selecting a GRFA ratio for the proposed Vail Village Townhouse District. Based upon both 2010 GRFA conversion analyses, Staff believes both a 1.25 and 1.35 GRFA achieve the adopted policy objectives for the new zone district. After publication of the Town Council’s May 15th memorandums, but prior to the Vail Town Council’s public hearing, an error was discovered in the alternative GRFA analysis. The estimated existing floor area in Table B for Vail Trails Chalet and Vail Trails East was inadvertently copied and pasted from the Vail Townhouse Condominiums Table B without modification. Attached is a corrected Table B for Vail Trails Chalets and Vail Trails East. Staff does not believe this error is substantive to the ongoing GRFA ratio deliberations, nor does Staff believe this error would alter the Staff or Planning and Environmental Commission recommendations. ALTERNATIVE GRFA PROPOSALS During the course of the Town Council’s deliberations on the proposed Vail Village Townhouse District, the Mauriello Planning Group has recommended alternative GRFA regulations for the new zone district including: a 1.49 GRFA ratio, a 1.35 GRFA ratio plus a 100% basement deduction, or no GRFA limits. 1.49 GRFA Ratio Pro’s o Achieves the policy objectives of streamlining the development review process similar to a 1.25 or 1.35 GRFA ratio. 6 - 1 - 13 7/17/2012 Town of Vail Page 14 o Achieves the policy objectives of creating redevelopment incentives to a greater degree than a 1.25 or 1.35 GRFA ratio. o Provides greater assurance that no existing properties will be rendered legally non-conforming or “loose” perceived development rights than a 1.25 or 1.35 GRFA ratio. However, the loss of real or perceived development rights is not directly addressed by the adopted policy objectives for the new district. Con’s: o Does not achieve the policy objective of maintaining the existing residential character of the townhouse properties and the neighborhood to the same degree as a 1.25 or 1.35 GRFA ratio due to a greater allowance for building bulk and mass. However, as identified elsewhere in this memorandum, GRFA does not fully control building bulk and mass and GRFA is only one zoning tool utilized by the Vail Town Code to control building bulk and mass. 1.35 GRFA Ratio Plus a 100% Basement Deduction Pro’s o Achieves the policy objectives of streamlining the development review process and creating redevelopment incentives similar to a 1.25 or 1.35 GRFA ratio. o Achieves the policy objectives of creating redevelopment incentives to a greater degree than a 1.25 or 1.35 GRFA ratio. o Provides greater assurance that no existing properties will be rendered legally non-conforming or “loose” development rights than a 1.25 or 1.35 GRFA ratio. However, the loss of real or perceived development rights is not directly addressed by the current policy objectives. Con’s: o Does not achieve the policy objective of streamlining the development review process by creating a GRFA basement deduction policy unique to only one zone district. o Does not achieve the policy objective of maintaining the existing residential character of the townhouse properties and the neighborhood to the same degree as a 1.25 or 1.35 GRFA ratio due to a greater allowance for building bulk and mass. However, as identified elsewhere in this memorandum, GRFA does not fully control building bulk and mass and GRFA is only one zoning tool utilized by the Vail Town Code to control building bulk and mass. o The current zoning regulations already allow a 100% GRFA deductible basement. For example, a completely below grade sub-basement 6 - 1 - 14 7/17/2012 Town of Vail Page 15 currently exists in Unit 2A of the Vail Rowhouse Condominiums. This sub- basement is located one story below the creek side walkout level of this row house complex. This sub-basement was originally constructed without building permits and was the impetuous for the 2004 Town Code amendments establishing a GRFA basement deduction policy. This sub- basement is defined as the lowest level of the structure and is 100% deducted from today’s GRFA calculations. No GRFA Limits Pro’s o Achieves the policy objectives of streamlining the development review process to a greater degree than applying any GRFA ratio by eliminating the regulation of a development standard. o Achieves the policy objectives of creating redevelopment incentives to a greater degree than applying any GRFA ratio. o Provides greater assurance that no existing properties will be rendered legally non-conforming or “loose” development rights applying any GRFA ratio. However, the loss of real or perceived development rights is not directly addressed by the adopted policy objectives for the new district. Con’s: o Does not achieve the policy objective of maintaining the existing residential character of the townhouse properties and the neighborhood to the same degree as applying a GRFA ratio due to greater allowable building bulk and mass. However, as identified elsewhere in this memorandum, GRFA does not fully control building bulk and mass and GRFA is only one zoning tool utilized by the Vail Town Code to control building bulk and mass. o Does not achieve the policy objective of streamlining the development review process by creating a GRFA policy unique to only one zone district. THE NEXT STEPS • The Vail Town Council may choose to proceed forward with a 1.25 GRFA ratio as approved by the Council on first reading. • The Vail Town Council may choose to proceed forward with a 1.35 GRFA ratio as recommended by the Planning and Environmental Commission. • The Vail Town Council may choose to proceed forward with no changes to the current 0.76 GRFA ratio, Interior Conversion, and 250 Ordinance regulations. 6 - 1 - 15 7/17/2012 Town of Vail Page 16 • The Vail Town Council may choose to modify the adopted policy objectives of the proposed new district. Changes to the objectives may necessitate modifications to the proposed ordinance and resolution. • The Vail Town Council may choose to move forward with alternative density allowances such as 1.49 GRFA ratio, 1.35 GRFA ration plus a 100% basement deduction, or eliminating GRFA limits in the proposed district. • The Vail Town Council may choose to withdraw this application and maintain the status quo. IV. ACTION REQUESTED OF THE COUNCIL As this is a work session, the Community Development Department recommends the Vail Town Council listen to the Staff presentation, asks questions, and provides direction on how to proceed with the Town’s applications to establish a new zone district by answering the following: 1. Does the Vail Town Council still believe there are problems related to the current HDMF zoning of the townhouse properties in Vail Village? 2. Does the Vail Town Council still believe a new zone district should be established to address the problems related to the current HDMF zoning of the townhouse properties in Vail Village? 3. Does the Vail Town Council still believe a new zone district should streamline the development review process? 4. Does the Vail Town Council still believe a new district should preserve the existing residential character of the townhouse properties in Vail Village? 5. Does the Vail Town Council still believe a new zone district should incentivise redevelopment of the townhouse properties in Vail Village? If so, how much of an incentive is warranted to achieve the policy objectives? V. RECOMMENDATION The Community Development Department believes the proposed Ordinance No. 2, Series of 2012, and Resolution No. 7, Series of 2012, achieve the Town Council’s current adopted policy objectives. Therefore, the Community Development Department recommends the Vail Town Council proceeds forward with the second reading of Ordinance No. 2, Series of 2012, and the final reading of Resolution No. 7, Series of 2012, at its August 7, 2012, public hearing. 6 - 1 - 16 7/17/2012 Town of Vail Page 17 VI. ATTACHMENTS A. Staff’s 2010 GRFA Conversion Analysis (based upon lot size) B. Mauriello Planning Group’s 2010 GRFA Analysis (based upon built conditions) C. Staff’s 2012 Alternative GRFA Conversion Analysis (inclusive of pre-2004 development rights) 6 - 1 - 17 7/17/2012 GRFA Conversion from HDMF to VVTD (consolidating the current ratio, interior conversions, and 250 additions) Vail TownhousesUnits 1-6 Total Lot Size16,220 Current Zoning 0.76 GRFA ratio 12,327 Equivalent of Interior Conversions (+15%)1,849 Equivalent of 250 Additions (11 units)2,750 Total GRFA16,926 GRFA Ratio1.04 Vail Row HousesUnit 7Unit 8Unit 9Unit 10Unit 11Unit 12Unit 13 Total Lot Size2,7442,6142,3962,2652,3092,9195,750 Current Zoning 0.76 GRFA ratio 2,0851,9871,8211,7211,7552,2184,370 Equivalent of Interior Conversions (+15%)313298273258263333656 Equivalent of 250 Additions (1 to 2 units)500500250500500500500 Total GRFA 2,8982,7852,3442,4802,5183,0515,526 GRFA Ratio1.061.070.981.091.091.050.96 Vail Trails ChaletComplex Total Lot Size18,644 Current Zoning 0.76 GRFA ratio 14,169 Equivalent of Interior Conversions (+15%)2,125 Equivalent of 250 Additions (19 units)4,750 Total GRFA 21,045 GRFA Ratio1.13 Vail Trails EastComplex Total Lot Size20,735 Current Zoning 0.76 GRFA ratio 15,759 Equivalent of Interior Conversions (+15%)2,364 Equivalent of 250 Additions (25 units)6,250 Total GRFA 24,372 GRFA Ratio1.18 Texas TownhomesLot 1Lot 2Lot 3Lot 4Lot 5Lot 6Lot 7Lot 8&9 Total Lot Size2,3092,3522,3092,3522,3522,3522,3523,920 Current Zoning 0.76 GRFA ratio 1,7551,7881,7551,7881,7881,7881,7882,979 Equivalent of Interior Conversions (+15%)263268263268268268268447 Equivalent of 250 Additions (1 to 2 units)250500250500500500500500 Total GRFA 2,2682,5562,2682,5562,5562,5562,5563,926 GRFA Ratio0.981.090.981.091.091.091.091.00 6 - 2 - 1 7/17/2012 ⊇↵•×∈±♥¬±↔↑≈↑⌠ ±←⇔♦•↑←•″≠∧∈∨⇓∈↵←•± ↵↑±″↑←→↔←≈… ∠±←≈″←•↵×∧∈∨⇓∈↵←•±⊄″…≈→ ⇑↔→→≈″←∈≈≠↔×↵←•±″↑ ∫ ∫∫ ∫∫ ∫∫ ∫∫ ∫∫ ∫∫ ⊂±←↵×∫∫ Prepared by Mauriello Planning Group, presented to PEC & TC 2010 6 - 3 - 1 7/17/2012 ⊂≈♦↵↑⊂±♥″÷±≥≈↑ ±←⇔♦•↑←•″≠∧∈∨⇓∈↵←•± ↵↑±″↑←→↔←≈… ∠±←≈″←•↵×∧∈∨⇓∈↵←•±⊄″…≈→ ⇑↔→→≈″←∈≈≠↔×↵←•±″↑ ∫∫ ∫∫ ∫∫ ∫∫ ∫∫ ∫∫ ∫∫ ∫∫ ⊂±←↵×∫∫ 6 - 3 - 2 7/17/2012 ⊇↵•×⊂→↵•×↑⇑÷↵×≈←↑↵″… ⊇↵•×⊂→↵•×↑⇔↵↑← ±←⇔♦•↑←•″≠∧∈∨⇓∈↵←•± ↵↑±″↑←→↔←≈… ∠±←≈″←•↵×∧∈∨⇓∈↵←•± ⊄″…≈→⇑↔→→≈″← ∈≈≠↔×↵←•±″↑ ⊇↵•×⊂→↵•×↑⇔↵↑←∫∫ ⊇↵•×⊂→↵•×↑⇑÷↵×≈←↑∫∫ 6 - 3 - 3 7/17/2012 Project Total UnitsLot AreaDensityProject Total SQ.FT. GRFA Ratio Existing GRFA Ratio Potential Current VRH 102,030.0 - VRH 1- 0.000.76 VRH 233,254.0 40.16 VRH 24,223 1.301.53 VRH 322,251.0 38.70 VRH 32,495 1.111.33 VRH 422,883.0 30.22 VRH 42,751 0.951.13 VRH 522,956.0 29.47 VRH 52,813 0.951.12 VRH 622,846.0 30.61 VRH 63,325 1.171.34 VRH 1-6 TOTAL1116,220.0 29.54 VRH 1-6 TOTAL15,608 0.961.13 VRH 722,744.0 31.75 VRH 72,252 0.821.00 VRH 822,614.0 33.33 VRH 82,713 1.041.23 VRH 912,396.0 18.18 VRH 91,667 0.700.86 VRH 1022,265.0 38.46 VRH 102,477 1.091.31 VRH 1122,309.0 37.73 VRH 112,565 1.111.33 VRH 1222,919.0 29.85 VRH 122,566 0.881.05 VRH 1325,750.0 15.15 VRH 133,926 0.680.85 VRH 7-13 TOTA1320,997.0 26.97 VRH 7-13 TOTA18,166 0.871.05 TX TH 112,308.7 18.87 TX TH 12,126 0.921.03 TX TH 222,352.2 37.04 TX TH 21,845 0.781.00 TX TH 312,308.7 18.87 TX TH 31,080 0.470.87 TX TH 422,352.2 37.04 TX TH 42,226 0.951.16 TX TH 522,352.2 37.04 TX TH 52,336 0.991.21 TX TH 622,352.2 37.04 TX TH 62,061 0.881.09 TX TH 722,352.2 37.04 TX TH 71,845 0.781.00 TX TH 812,308.7 18.87 TX TH 83,216 1.391.50 TX TH 901,611.7 - TX TH 9- 0.000.00 TX TH TOTAL1320,299.0 27.90 TX TH TOTAL16,735 0.821.02 VTE (all)2520,734.6 52.52 VTE (all)19,889 0.961.32 VTC (all)1918,643.7 44.39 VTC (all)17,416 0.931.27 118 Nonconforming with TOV proposalNonconforming with TOV proposal Density AnalysisGRFA Analysis UnitsthatdonotmeetdensitycannotaddanyGRFA unlesstheyarebroughtintocompliance.Because250s wouldbeeliminated,theseunitshavenoadditional developmentpotentialasproposedbystaff. 3unitswouldbe renderednon A. GRFA based on lot sizeUnit 7Unit 8Unit 9Unit 10Unit 11Unit 12Unit 13 lot size2,7442,6142,3962,2652,3092,9195,750 allowed GRFA2,0851,9871,8211,7211,7552,2184,370 ratio of lot size0.760.760.760.760.760.760.76 allowed GRFA + Interior Conversion(15%)2,3982,2852,0941,9802,0182,5515,026 ratio of lot size0.870.870.870.870.870.870.87 2x250's per unit1,0001,0005001,0001,0001,0001,000 allowed GRFA + IC's + 2x250's3,3983,2852,5942,9803,0183,5516,026 GRFA ratio1.241.261.081.321.311.221.05 B. GRFA based on built conditionsUnit 7Unit 8Unit 9Unit 10Unit 11Unit 12Unit 13 lot size2,7442,6142,3962,2652,3092,9195,750 existing GRFA2,2522,7131,6672,4772,5652,5663,926 ratio of lot size0.821.040.701.091.110.880.68 allowed GRFA + Interior Conversion(15%)2,5903,1201,9172,8492,9502,5904,515 ratio of lot size0.941.190.801.261.280.890.79 1x250 per unit (un-built post 2004)5000250500500500500 allowed GRFA + IC's + 2x250's3,0903,1202,1673,3493,4503,0905,015 GRFA ratio1.131.190.901.481.491.060.87 A. GRFA based on lot sizeLot 1Lot 2Lot 3Lot 4Lot 5Lot 6Lot 7Lot 8&9 lot size2,3092,3522,3092,3522,3522,3522,3523,920 allowed GRFA1,7551,7881,7551,7881,7881,7881,7882,979 ratio of lot size0.760.760.760.760.760.760.760.76 allowed GRFA + Interior Conversion(15%)2,0182,0562,0182,0562,0562,0562,0563,426 ratio of lot size0.870.870.870.870.870.870.870.87 2x250's per unit5001,0005001,0001,0001,0001,0001,000 allowed GRFA + IC's + 2x250's2,5183,0562,5183,0563,0563,0563,0564,426 Allowed GRFA ratio1.091.301.091.301.301.301.301.13 B. GRFA based on built conditionsLot 1Lot 2Lot 3Lot 4Lot 5Lot 6Lot 7Lot 8&9 lot size2,3092,3522,3092,3522,3522,3522,3523,920 existing GRFA2,1261,8451,0802,2262,3362,0611,8453,216 ratio of lot size0.920.780.470.950.990.880.780.82 allowed GRFA + Interior Conversion(15%)2,4452,1221,2422,5602,6862,3702,1223,698 ratio of lot size1.060.900.541.091.141.010.900.94 1x250 per unit (un-built post 2004)250500250500500500500500 allowed GRFA + IC's + 2x250's2,6952,6221,4923,0603,1862,8702,6224,198 GRFA ratio1.171.110.651.301.351.221.111.07 Vail Row Houses Texas Townhomes Staff's Alternative GRFA Analysis April 3, 2012 (w/250 Additions both pre and post 2004) 6 - 4 - 1 7/17/2012 A. GRFA based on lot sizeWholeA. GRFA based on lot sizeWholeA. GRFA based on lot sizeWhole lot size16,220lot size18,644lot size20,735 allowed GRFA12,327allowed GRFA14,169allowed GRFA15,759 ratio of lot size0.76ratio of lot size0.76ratio of lot size0.76 allowed GRFA + Interior Conversion(15%)14,176allowed GRFA + Interior Conversion(15%)16,295allowed GRFA + Interior Conversion(15%)18,122 ratio of lot size0.87ratio of lot size0.87ratio of lot size0.87 2x250's per 11 unit (pre & post 2004)5,5002x250's per 19 unit (pre & post 2004)9,5002x250's per 25 unit (pre & post 2004)12,500 allowed GRFA + IC's + 2x250's per unit19,676allowed GRFA + IC's + 2x250's25,795allowed GRFA + IC's + 2x250's30,622 GRFA ratio1.21GRFA ratio1.38GRFA ratio1.48 B. GRFA based on built conditionsWholeB. GRFA based on built conditionsWholeB. GRFA based on built conditionsWhole lot size16,220lot size18,644lot size20,735 existing GRFA15,608existing GRFA15,608existing GRFA15,608 ratio of lot size0.96ratio of lot size0.84ratio of lot size0.75 existing GRFA + Interior Conversion(15%)17,949existing GRFA + Interior Conversion(15%)17,949existing GRFA + Interior Conversion(15%)17,949 ratio of lot size1.11ratio of lot size0.96ratio of lot size0.87 1x250 per 11 units (unbuilt post 2004)2,7501x250 per 11 units (unbuilt post 2004)4,7501x250 per 25 units (unbuilt post 2004)6,250 built GRFA + IC's + 1x250 per unit20,699built GRFA + IC's + 1x250 per unit22,699built GRFA + IC's + 1x250 per unit24,199 GRFA ratio1.28GRFA ratio1.22GRFA ratio1.17 Vail Townhouse CondosVail Trails ChaletVail Trails East Table in Error 6 - 4 - 2 7/17/2012 A. GRFA based on lot sizeWholeA. GRFA based on lot sizeWholeA. GRFA based on lot sizeWhole lot size16,220lot size18,644lot size20,735 allowed GRFA12,327allowed GRFA14,169allowed GRFA15,759 ratio of lot size0.76ratio of lot size0.76ratio of lot size0.76 allowed GRFA + Interior Conversion(15%)14,176allowed GRFA + Interior Conversion(15%)16,295allowed GRFA + Interior Conversion(15%)18,122 ratio of lot size0.87ratio of lot size0.87ratio of lot size0.87 2x250's per 11 unit (pre & post 2004)5,5002x250's per 19 unit (pre & post 2004)9,5002x250's per 25 unit (pre & post 2004)12,500 allowed GRFA + IC's + 2x250's per unit19,676allowed GRFA + IC's + 2x250's25,795allowed GRFA + IC's + 2x250's30,622 GRFA ratio1.21GRFA ratio1.38GRFA ratio1.48 B. GRFA based on built conditionsWhole B. GRFA based on built conditionsWhole B. GRFA based on built conditionsWhole lot size16,220lot size18,644lot size20,735 existing GRFA15,608existing GRFA17,415existing GRFA19,889 ratio of lot size0.96ratio of lot size0.93ratio of lot size0.96 existing GRFA + Interior Conversion(15%)17,949existing GRFA + Interior Conversion(15%)20,027existing GRFA + Interior Conversion(15%)22,872 ratio of lot size1.11ratio of lot size1.07ratio of lot size1.10 1x250 per 11 units (unbuilt post 2004)2,7501x250 per 19 units (unbuilt post 2004)4,7501x250 per 25 units (unbuilt post 2004)6,250 built GRFA + IC's + 1x250 per unit20,699built GRFA + IC's + 1x250 per unit24,777built GRFA + IC's + 1x250 per unit29,122 GRFA ratio1.28GRFA ratio1.33GRFA ratio1.40 Vail Townhouse CondosVail Trails ChaletVail Trails East Corrected Table B 6 - 4 - 3 7/17/2012 MaurielloPlanningGroup 6 - 5 - 1 7/17/2012 6 - 5 - 2 7/17/2012 6 - 5 - 3 7/17/2012 6 - 5 - 4 7/17/2012 All Properties Being Downzoned - 63 units Status QuoStatus QuoDownzoningDownzoningDownzoning Project Number of Units Property Size (sq. ft.) Today's GRFA plus allowed 250's Today's GRFA Ratio Today Total Sq. ft. with basement credit 1.49 proposed with basement included per code 1.35 proposed with 100% basement credit 1.25 proposed with 100% basement credit 1.35 proposed by PEC with basement per code 1.25 proposed by first reading with basement per code Vail Row Houses Lot 1022,265 3,349 1.48 4,283.31 4,309.16 4,303.50 4,077.00 3,992.06 3,765.56 Vail Row Houses Lot 1122,309 3,450 1.49 4,402.46 4,392.87 4,387.10 4,156.20 4,069.61 3,838.71 Texas Town Homes Lot 422,352 3,056 1.30 4,026.20 4,474.68 4,468.80 4,233.60 4,145.40 3,910.20 Texas Town Homes Lot 522,352 3,186 1.35 4,156.20 4,474.68 4,468.80 4,233.60 4,145.40 3,910.20 Vail Town House Condos1116,220 20,699 1.28 27,389.75 30,858.55 30,818.00 29,196.00 28,587.75 26,965.75 Vail Trails Chalets1918,644 24,777 1.33 32,467.65 35,470.21 35,423.60 33,559.20 32,860.05 30,995.65 Vail Trails East2520,735 29,122 1.40 37,675.54 39,448.34 39,396.50 37,323.00 36,545.44 34,471.94 total6364,877 87,639 114,401.11 123,428.49 123,266.30 116,778.60 114,345.71 107,858.01 6 - 5 - 5 7/17/2012 From:Lorelei Donaldson To:Bill Gibson Subject:FW: Date:Thursday, June 14, 2012 2:38:26 PM -----Original Message----- From: John Pritzker [mailto:jp@geolo.com] Sent: Tuesday, June 12, 2012 8:10 PM To: Council Dist List Cc: Stan Zemler; Bugby Dale Subject: Dear Town Council: Since 1969 I and memebers of my family have been an owner within the Vail Town House Condominium located on Gore Creek Drive. I have been aware of the proposal to create a new Townhouse Zone District but was alarmed to learn in the last few weeks that the Town Council was considering reducing the floor area ratio to a degree that it would reduce the potential floor area within our complex. I understood that the design changes were going to reduce the overall height allowed and provide some meaningful relief in the building facade along the street. I agreed that these standards would impact our development envelope but that it would help protect the village character we all love. But I don't understand the motivation to actually reduce anyone's floor area potential in the process. The Town has been progressive allowing redevelopment projects with significant increases in floor area yet now find it necessary to disallow a few hundred square feet in cases such as ours. I write to encourage you to remain respectful of these older properties and allow residents the opportunity to redevelop in a meaningful way. Please do not downzone anyone's property and therefore adopt at least a 1.5 floor area ratio or other combination of formulas to achieve the same goal. Respectfully, John Pritzker 6 - 5 - 6 7/17/2012 From:Warren Campbell To:Bill Gibson Subject:FW: Vail Townhouse Zone District Date:Wednesday, June 20, 2012 8:19:17 AM Attachments:image003.png From: Pam Brandmeyer Sent: Tuesday, June 19, 2012 7:27 PM To: Warren Campbell; George Ruther; Matt Mire Subject: FW: Vail Townhouse Zone District Collective council e-mail. . . From: Gigi Pritzker [mailto:gigi@oddlotent.com] Sent: Monday, June 18, 2012 3:41 PM To: Council Dist List Cc: Stan Zemler; Dale Bugby Subject: Vail Townhouse Zone District Dear Town Council: Since 1969, I and members of my family have been owners within the Vail Town House Condominium located on Gore Creek Drive. I have been aware of the proposal to create a new Townhouse Zone District but was alarmed to learn in the last few weeks that the Town Council was considering reducing the floor area ratio to a degree that it would reduce the potential floor area within our complex. I understood that the design changes were going to reduce the overall height allowed and provide some meaningful relief in the building facade along the street. I agreed that these standards would impact our development envelope but that it would help protect the village character we all love. But I don't understand the motivation to actually reduce anyone's floor area potential in the process. The Town has been progressive allowing redevelopment projects with significant increases in floor area yet now find it necessary to disallow a few hundred square feet in cases such as ours. I write to encourage you to remain respectful of these older properties and allow residents the opportunity to redevelop in a meaningful way. Please do not downzone anyone's property and therefore adopt at least a 1.5 floor area ratio or other combination of formulas to achieve the same goal. Respectfully, Gigi Pritzker Pucker 6 - 5 - 7 7/17/2012 KENDALL FARLEY, ODDLOT ENTERTAINMENT, 2141 N SOUTHPORT AVE, CHICAGO, IL, 60614 T: 773.868.9800 | F: 773.868.1852 | C: 917.846.5991 | www.oddlotent.com MILLION DOLLAR QUARTET http://milliondollarquartetlive.com Thisemail(includinganyattachments)isforitsintended-recipient'suseonly.Thisemailmaycontaininformation that is confidential or privileged. If you received this email in error, please immediately advise the sender by replying to this email and then delete this message from your system. 6 - 5 - 8 7/17/2012 From:Jerry Orten To:Andy Daly; Ludwig Kurz; Kerry Donovan; Susie Tjossem; Margaret Rogers; Greg Moffet; Kevin Foley Cc:Stan Zemler; Pam Brandmeyer; Matt Mire; Bill Gibson; Warren Campbell; "Dale Bugby"; "AGM@VailResortRentals.Com"; "pam@snowdonhopkins.com"; Chris Peters Subject:Vail Townhouse Condominium Association - comments on the agenda item 10 - proposed ordinances No. 2 and 7, Series of 2012 Date:Tuesday, May 15, 2012 2:13:08 PM Honorable Mayor Daly and Council Members: Hello! I write, as attorney for the Vail Townhouse Condominium Association, to provide comments of the Association on agenda item 10 - proposed ordinances No. 2 and 7, Series of 2012. I am planning to be at tonight’s Council meeting, along with the Association’s manager, Dale Bugby, to present the Association’s comments and requests to the Council. The Vail Townhouse Condominium Association, and its owners, with the Association as spokesman for the owners, seeks the following from the Council: • a 1.5 GRFA A higher GRFA better supports and is consistent with: • the context of the village core •the Vail Town House District (at least to the extent of the Vail Townhouses) •guest experience •for the possibility of eliminating off-street parking to individual or shared garages, carports or parking structures on the first floor or street level at the Vail Townhouses • increased property values •the purposes of the Vail Townhouses Condominium Association •the greater community of Vail and the Vail Valley The Association appreciates the cooperative spirit in which the Town would continue to allow street right-of-way parking to continue. Thank you! Jerry Orten ORTEN CAVANAGH & HOLMES, LLC Attorneys for HOAs 720-221-9785 - Direct and mobile phone 720-221-9780 - Denver 719-457-8420 - Colorado Springs 6 - 5 - 9 7/17/2012 720-221-9655 - Chris Peters, legal assistant jorten@ochhoalaw.com http://www.ochhoalaw.com The information contained in this email message is attorney privileged and confidential intended only for the use of the individual(s) named above. If the reader of this message is not the intended recipient, or the employee or agent responsible to deliver it to the intended recipient, you are hereby notified that any dissemination, distribution or copying of this communication is strictly prohibited. If you have received this communication in error, please immediately notify us by telephone at the main number listedabove. 6 - 5 - 10 7/17/2012 6 - 6 - 1 7/17/2012 6 - 6 - 2 7/17/2012 6 - 6 - 3 7/17/2012 6 - 6 - 4 7/17/2012 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: July 17, 2012 ITEM/TOPIC: A work session to discuss policy direction regarding Chapter 12-22, View Corridors, Vail Town Code. PRESENTER(S): Warren Campbell ACTION REQUESTED OF COUNCIL: The Vail Town Council is asked to listen to the presentation and provide feedback and direction with regard to policy amendments to Chapter 12-22, View Corridors, Vail Town Code. BACKGROUND: On August 2, 2011, the Design Review Board denied a request to implement landscaping changes to the north side of the Covered Bridge at Slifer Plaza to facilitate the the view of the Gorsuch Clock Tower protected in view corridor 1. On September 6, 2011, the Vail Town Council, unanimously upheld the Design Review Board's denial of the application for landscaping changes on the north side of the Covered Bridge. Direction was provided to staff to propose amendments which would address situations when adopted view corridors need to have landscaping maintenance to preserve the intent of the view corridor. On February 13, 2012, the Planning and Environmental Commission, did not forward a recommendation of approval on proposed amendments to Chapter 12-22, View Corridors, Vail Town Code, based upon a split vote (3-3-0). In general those voting in opposition to the motion cited a desire to preserve mature and healthy vegetation, stream health, and the element of vegetation within adopted view corridors. STAFF RECOMMENDATION: The Community Development Department recommends that the Vail Town Council instruct staff to propose amendments for review by the Planning and Environmental Commission that address the concerns heard at the February 13, 2012 hearing. ATTACHMENTS: Memorandum to the Town council 7/17/2012 TO: Vail Town Council FROM: Community Development Department DATE: July 17, 2012 SUBJECT: A work session to discuss policy amendments to Chapter 12-22, View Corridors, Vail Town Code, to allow for the maintenance of adopted view corridors impacted by vegetation, and setting forth details in regard thereto. Applicant: Town of Vail Planner: Warren Campbell I. SUMMARY The purpose of this work session is to: • Highlight what the adopted regulations and master plans state with regard to view corridors and vegetation. • Address any questions the Vail Town Council may have with the adopted regulations and master plans. • Inform the Vail Town Council of the work that has been done to date with the Design Review Board and Planning and Environmental Commission. • Discuss desired policy amendments to Chapter 12-22, View Corridors, Vail Town Code, to allow for vegetation maintenance. II. DISCUSSSION ITEMS The Town of Vail has adopted nine (9) view corridors within Vail Village and Lionshead. Section 12-22-1, Purpose, Vail Town Code, identifies the following as the purpose for the adoption of view corridors: “The town believes that preserving certain vistas is in the interest of the town's residents and guests. Specifically, the town believes that: A. The protection and perpetuation of certain mountain views and other significant views from various pedestrian public ways within the town will foster civic pride and is in the public interest of the town. 7 - 1 - 1 7/17/2012 Town of Vail Page 2 B. It is desirable to designate, preserve and perpetuate certain views for the enjoyment and environmental enrichment for the residents and guests of the town. C. The preservation of such views will strengthen and preserve the town's unique environmental heritage and attributes. D. The preservation of such views will enhance the aesthetic and economic vitality and values of the town. E. The preservation of such views is intended to promote design which is compatible with the surrounding natural and built environment, and is intended to provide for natural light to buildings and in public spaces in the vicinity of the view corridors. F. The preservation of such views will include certain focal points such as the Clock Tower and Rucksack Tower, which serve as prominent landmarks within Vail village and contribute to the community's unique sense of place.” Since the adoption of the view corridors the growth of vegetation has altered some of the Town’s adopted view corridors. Presently, the Vail Town Code provides little or no policy direction on how to address changes to view corridors as a result of growth in vegetation. As this is a work session, the Community Development Department requests that the Vail Town Council listen to the Staff presentation, ask questions, and provides direction on how to proceed by answering the following: Does the Vail Town Council believe that the Vail Town Code and master plans need to be amended to allow for the maintenance of vegetation impacting an adopted view corridor? III. HIGHLIGHT OF ADOPTED POLICIES AND REGULATIONS Vail Town Code Chapter 12-1-2, Purpose (in part) A. General: These regulations are enacted for the purpose of promoting the health, safety, morals, and general welfare of the town, and to promote the coordinated and harmonious development of the town in a manner that will conserve and enhance its natural environment and its established character as a resort and residential community of high quality. B. Specific: These regulations are intended to achieve the following more specific purposes: 7 - 1 - 2 7/17/2012 Town of Vail Page 3 1. To provide for adequate light, air, sanitation, drainage, and public facilities. 5. To conserve and maintain established community qualities and economic values. 8. To safeguard and enhance the appearance of the town. 9. To conserve and protect wildlife, streams, woods, hillsides, and other desirable natural features. 10. To assure adequate open space, recreation opportunities, and other amenities and facilities conducive to desired living quarters. 11. To otherwise provide for the growth of an orderly and viable community. Chapter 12-22 View Corridors (in part) 12-22-1: PURPOSE: The town believes that preserving certain vistas is in the interest of the town's residents and guests. Specifically, the town believes that: A. The protection and perpetuation of certain mountain views and other significant views from various pedestrian public ways within the town will foster civic pride and is in the public interest of the town. B. It is desirable to designate, preserve and perpetuate certain views for the enjoyment and environmental enrichment for the residents and guests of the town. C. The preservation of such views will strengthen and preserve the town's unique environmental heritage and attributes. D. The preservation of such views will enhance the aesthetic and economic vitality and values of the town. E. The preservation of such views is intended to promote design which is compatible with the surrounding natural and built environment, and is intended to provide for natural light to buildings and in public spaces in the vicinity of the view corridors. F. The preservation of such views will include certain focal points such as the Clock Tower and Rucksack Tower, which serve as prominent landmarks within Vail Village and contribute to the community's unique sense of place. 7 - 1 - 3 7/17/2012 Town of Vail Page 4 14-10-3: SITE PLANNING C. Removal of trees, shrubs, and other native vegetation shall be limited to removal of those essential for development of the site, those identified as diseased or those essential for creating defensible space. Mitigation may be required for tree removal. Vail Village Master Plan (in part) Chapter V. Goals, Objectives, Policies, and Action Steps Goals for Vail Village are summarized in six major goal statements. While there is a certain amount of overlap between these six goals, each focuses on a particular aspect of the Village and the community as a whole. The goal statements are designed to establish a framework, or direction, for the future growth of the Village. A series of objectives outline specific steps that can be taken toward achieving each stated goal. Policy statements have been developed to guide the Town's decision-making in achieving each of the stated objectives, whether it be through the review of private sector development proposals or in implementing capital improvement projects. Finally, action steps are suggested as immediate follow-up actions necessary to implement the goals of this Plan. The Vail Village Master Plan's objectives and policy statements address key issues relative to growth and development. These statements establish much of the context within which future development proposals are evaluated. In implementing the Plan, the objectives and policies are used in conjunction with a number of graphic planning elements that together comprise this Plan. While the objectives and policies establish a general framework, the graphic plans provide more specific direction regarding public improvements or development potential on a particular piece of property. GOAL #1 ENCOURAGE HIGH QUALITY, REDEVELOPMENT WHILE PRESERVING UNIQUE ARCHITECTURAL SCALE OF THE VILLAGE IN ORDER TO SUSTAIN ITS SENSE OF COMMUNITY AND IDENTITY. Objective 1.4: Recognize the “historic” importance of the architecture, structures, landmarks, plazas and features in preserving the character of Vail Village. Policy 1.4.2: The Town may grant flexibility in the interpretation and implementation of its regulations and design guidelines to help protect and maintain the existing character of Vail Village. GOAL #3 TO RECOGNIZE AS A TOP PRIOTITY THE ENHANCEMENT OF THE WALKING EXPERIENCE THROUGHOUT THE VILLAGE Objective 3.1: Physically improve the existing pedestrian ways by landscaping and other improvements. 7 - 1 - 4 7/17/2012 Town of Vail Page 5 Policy 3.1.3: Flowers, trees, water features, and other landscaping shall be encouraged throughout the Town in locations adjacent to, or visible from, public areas. GOAL #4 TO PRESERVE EXISTING OPEN SPACE AREAS AND EXPAND GREENSPACE OPPORTUNITIES. Objective 4.1: Improve existing open space areas and create new plazas with greenspace and pocket parks. Recognize the different roles of each type of open space in forming the overall fabric of the Village. Policy 4.1.1: Active recreation facilities shall be preserved (or relocated to accessible locations elsewhere in the Village) in any development or redevelopment of property in Vail Village. Policy 4.1.2: The development of new public plazas, and improvements to existing plazas (public art, landmarks, historic features, streetscape features, seating areas, etc.) shall be strongly encouraged to reinforce their roles as attractive people places. Vail Village Design Considerations G. VIEWS AND FOCAL POINTS (in part) Vail's mountain/valley setting is a fundamental part of its identity. Views of the mountains, ski slopes, creeks and other natural features are reminders of the mountain environment and, by repeated visibility, are orientation reference points. Certain building features also provide important orientation references and visual focal points. The most significant view corridors have been adopted as part of Chapter 12-22 of the Vail Municipal Code. The view corridors adopted should not be considered exhaustive. When evaluating a development proposal, priority should be given to an analysis of the impact of the project on views. Views that should be preserved originate from either major pedestrian areas or public spaces, and include views of the ski mountain, the Gore Range, the Clock Tower, the Rucksack Tower and other Important man-made and natural elements that contribute to the sense of place associated with Vail. These views, which have been adopted by ordinance, were chosen due to their significance, not only from an aesthetic standpoint, but also as orientation reference points for pedestrians. 7 - 1 - 5 7/17/2012 Town of Vail Page 6 Lionshead Redevelopment Master Plan Chapter 4: Master Plan Recommendations – Overall Study Area Public View Corridors On May 20, 1997, recognizing the importance of visual connections, the Vail Town Council approved the use of the existing Town of Vail view corridor ordinance to designate the first protected public view corridors in Lionshead. In order to qualify for protection under the Town’s ordinance, a view corridor must meet the following criteria: a. Is the view critical to the identity, civic pride, and sense of place of Lionshead? A nice view is not sufficient. b. Is the view seen from a widely used, publicly accessible viewpoint? Views from private property cannot be recognized or protected by this ordinance. c. Is the view threatened? Is there a possibility that development on nearby property would block the view? It is critical to note that the following recommended public view corridors will create a development constraint that will work with all other applicable development and regulatory guidelines and standards. The suggested location and outline of any view corridor is not intended to create a “build-to” line for a vertical architectural edge that would not be allowed under other applicable guidelines and standards. According to these criteria and following an intensive public input process, protection of the following public view corridors is recommended (see Map O): 7 - 1 - 6 7/17/2012 Town of Vail Page 7 IV. HISTORY OF DESIGN REVIEW BOARD AND PLANNING AND ENVIRONMENTAL COMMISSION ACTIONS A review of historical documents found a discussion on the impacts of vegetation upon adopted view corridors. The discussion occurred during the Planning and Environmental Commission’s review of Ordinance No. 13, Series of 1991. The purpose of the ordinance was to incorporate adopted view corridors from the Vail Village Urban Design Considerations into the Vail Town Code. The following is an except of the public hearing minutes from April 22, 1991: “Chuck Crist [Commissioner] asked if a “structure”, as indicated in Paragraph 3, would include street lights or trees. Kristan [Pritz, Director of Community Development] answered that street lights and public utilities would not be included in the definition. Chuck responded that, eventually, trees could block the intended view. Shelley [Mello, Planner] related that other communities around the nation had tried to deal with this issue, and it was common question. Chuck clarified he was more concerned with artificial structures, such as street lights, but not vegetation. The suggestion made by Diana [Donovan, Commissioner] was to add language to this paragraph which would indicate man- made objects, such as street lights, top lights, and utility poles, would not be allowed.” On August 3, 2011 the Design Review Board unanimously denied an application to remove existing trees along the north bank of Gore Creek north of the Covered Bridge in Slifer Plaza. This application was intended to clear the view of the Gorsuch Clock Tower from the Vail Transportation Center stairs as established in view corridor 1. The minutes of the public hearing are as follows: “The Design Review Board (DRB) cited Chapter 12-22, View Corridors, Vail Town Code which contained no provisions for the “maintenance” of view corridors with regard to vegetation. Furthermore, Section 14-10-3C, Site Planning, Vail Town Code, states the following: ‘C. Removal of trees, shrubs, and other native vegetation shall be limited to removal of those essential for development of the site, those identified as diseased or those essential for creating defensible space. Mitigation may be required for tree removal.’ The DRB has consistently used this regulation to prevent the removal of vegetation for the sole purpose of obtaining a view to a landmark (commonly the Gore Range or the ski mountain). The DRB was concerned about allowing the Town to perform an action which is consistently denied for private property owners as this request occurs frequently. The DRB understood the concern of the encroachment of the vegetation on the view corridor and had several suggestions and concerns. 7 - 1 - 7 7/17/2012 Town of Vail Page 8 There was a concern that the removal of the trees would expose a roof material and a building which might have a negative effect if it became completely exposed. The Board highlighted that the original design intent of Eldon Beck was to limit the view to short distances into the Village and create an element of surprise. It was stated that the trees framed the Covered Bridge and are solely a summer problem, and does this warrant removal. The DRB suggested that the Town Council direct staff to prepare amendments to Chapter 12-22, View Corridors, Vail Town Code, to include provisions for “maintenance” of a view corridor with regard to vegetation. It was further suggested that Section 14-10-3C, Site Planning, Vail Town Code, would be improved with the addition of provisions and criteria for the evaluation of the removal of vegetation that may have been improperly cited during original installation and after a number of years has impacted important views. A requirement for replacement should accompany any provision allowing for this to occur.” On September 6, 2011, the Vail Town Council unanimously upheld the Design Review Board’s denial of the application for landscaping changes on the north side of the Covered Bridge. The Vail Town Council directed Staff to prepare amendments to the Chapter 12-22, View Corridors, Vail Town Code, to allow for the removal of landscaping encroaching into the adopted view corridors. On February 13, 2012, the Planning and Environmental Commission, did not forward a recommendation of approval on proposed amendments to Chapter 12-22, View Corridors, Vail Town Code, based upon a split vote (3-3-0). In general those voting in opposition to the motion cited a desire to preserve mature and healthy vegetation, stream health, and the element of vegetation within adopted view corridors. V. STAFF RECOMMENDATION Staff recommends that the Vail Town Council instruct staff to propose amendments for review by the Planning and Environmental Commission that address concerns heard at the February 13, 2012 hearing. Staff will propose the following amendments: Chapter 12-22, View Corridors, Vail Town Code, is proposed to be amended in part as follows (text to be deleted is in strikethrough, text that is to be added is bold, and sections of text that are not amended have been omitted): 12-22-3: LIMITATIONS ON CONSTRUCTION: No part of a structure shall be permitted to encroach into any view corridor set forth in this chapter unless an encroachment is approved in accordance with section 12-22-6 of this chapter. Initial Recommendation to PEC: 7 - 1 - 8 7/17/2012 Town of Vail Page 9 12-22-3: LANDSCAPING: The alteration, removal, and replacement of landscaping may be necessary to maintain the original purposes of the preserved views established in this Chapter. Revised Recommendation to PEC: 12-22-3: VEGETATION; MAINTENANCE: The maintenance of vegetation through limbing and pruning may be necessary for preservation of the view corridors set forth in this Chapter. The removal of vegetation shall only be permitted when said vegetation is found to be detrimental to the view corridor purposes set forth in this Chapter, as determined by the Design Review Board. Mitigation of vegetation removal may be required to preserve and enhance the landscape character of the area. 12-22-6: ENCROACHMENTS INTO EXISTING VIEW CORRIDORS: (in part) No part of a structure shall be permitted to encroach into any view corridor set forth in this chapter unless an encroachment is approved in accordance with this section. An application for approval to encroach into an existing view corridor may be initiated by the town council on its own motion, by the planning and environmental commission on its own motion, or by application of any resident or property owner in the town, or by the administrator or his/her designee. C. Criteria For Encroachment: No encroachment into an existing view corridor shall be permitted unless the applicant demonstrates by clear and convincing evidence that the encroachment meets all of the following criteria: 1. That the literal enforcement of this chapter section 12-22-3 of this chapter would preclude a reasonable development of a proposed structure on the applicant's land. 2. That the development of the structure proposed by the applicant would not be such as to defeat the purposes of this chapter. 3. That the development proposed by the applicant would not be detrimental to the enjoyment of public pedestrian areas, public ways, public spaces, or public views. 4. That the development proposed by the applicant complies with applicable elements of the Vail land use plan, town policies, urban design guide plans, and other adapted master plans. 5. That the proposed structure will not diminish the integrity or quality nor compromise the original purpose of the preserved view. 7 - 1 - 9 7/17/2012 Town of Vail Page 10 In addition to the amendments detailed above, Staff recommends that Section 14-10-3C, Site Planning, Vail Town Code, be amended as follows in order to clarify the unique nature of designated view corridors with regard to vegetation. Section 14-10-3C, Site Planning, Vail Town Code, is proposed to be amended in part as follows (text to be deleted is in strikethrough, text that is to be added is bold, and sections of text that are not amended have been omitted): Initial Recommendation to PEC: C. Removal of trees, shrubs, and other native vegetation shall be limited to removal of those essential for development of the site, those identified as diseased, or those essential for creating defensible space, and those detrimental to the original purpose of the adopted view corridors identified in Chapter 12-22, View Corridors, Vail Town Code. Mitigation may be required for tree removal. Revised recommendation to PEC: C. Removal of trees, shrubs, and other native vegetation shall be limited to removal of those essential for development of the site, those identified as diseased, or those essential for creating defensible space, and those found to impact view corridors as further regulated by Chapter 12-22, View Corridors, Vail Town Code. Mitigation may be required for tree removal. 7 - 1 - 10 7/17/2012 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: July 17, 2012 ITEM/TOPIC: A proposal for a ten month recycling pilot project in Vail Village, beginning mid- July, 2012, at the Red Lion Building that will serve the Big Bear Bistro, Shakedown Street, Rocky Mountain Chocolate Factory, the Red Lion, Vail Gear and Whiskey Jacks by overcoming several significant existing barriers to recycling in the Village core. PRESENTER(S): Kristen Bertuglia ACTION REQUESTED OF COUNCIL: Staff requests that the Vail Town Council approve, approve with modifications, or disapprove the reinvestment of recycling funds saved from the Community Drop off Center through the partnership with Eagle County for the Vail Village Recycling Pilot Project. BACKGROUND: Goal: The Town of Vail’s adopted Environmental Sustainability Strategic Plan holds the Town to a 25% waste diversion goal by 2019. At the conclusion of the Town of Vail 2012 Waste and Recycling Assessment Study results presentation to the Vail Town Council on May 5, 2012, Council directed staff to develop a Vail Village recycling pilot project at a large-volume building which does not currently have recycling service to ensure the largest impact. The objectives of the pilot are to: 1. Determine if it is possible to overcome barriers to commercial recycling through partnership and Town of Vail support in a voluntary program. 2. Increase recycling volume, divert waste from the Eagle County Landfill and into the Eagle County Materials Recovery Facility (turning recyclables into a valuable commodity). 3. Determine if recycling is possible in a key Village core building with creative strategies, proper infrastructure, and service and training. 4. Identify any unforeseen or unintended consequences. 5. Establish a culture of sustainability to our community and our guests. 6. Set up a program that is eventually self-sustaining, and the ownership of the recycling process is transferred to the business owners/building management. STAFF RECOMMENDATION: Staff recommends that the Vail Town Council approve the reinvestment of funds to support the Vail Village Recycling Pilot Project. ATTACHMENTS: Vail Village Recycling Pilot Project Memo 7/17/2012 TO: Vail Town Council FROM: Community Development Department DATE: July 17, 2012 SUBJECT: Vail Village Recycling Pilot Project I. PURPOSE The purpose of this memorandum is to present a proposal for a 10 month recycling pilot project in Vail Village, beginning mid-July, 2012, at the Red Lion Building. This project is intended to respond to the Vail Town Council’s request to encourage, incentivize, and assist commercial recycling in order to divert waste in the Village core. The project will serve the Big Bear Bistro, Shakedown Street, Rocky Mountain Chocolate Factory, Red Lion, Vail Gear and Whiskey Jacks by overcoming several significant barriers to recycling. Noted barriers in this particular building include the following: • High volume and space constraints • Lack of frequent pickups at the common trash area connected to the building • Lack of training • Cost of hauling • Noise associated with picking up/dumping glass and additional trucks • Loading and delivery schedules Success of the pilot project will be measured based upon a percentage of waste diverted from the landfill. The Red Lion building is projected to achieve between 40 and 50% diversion, and 100% participation in the recycling pilot. If the pilot project is determined to be successful, the Red Lion building will take over the recycling management process. II. BACKGROUND Goal: The Town of Vail’s adopted Environmental Sustainability Strategic Plan holds the Town to a 25% waste diversion goal by 2019. At the conclusion of the Town of Vail 2012 Waste and Recycling Assessment Study results presentation to Town Council on May 5, 2012, Council directed staff to develop a Vail Village recycling pilot project at a large-volume building which does not currently have recycling service to ensure the largest impact. During high season, the Red Lion alone produces 2,500 beer bottles per day. Building-wide, there is only a 5% participation rate in recycling (only 2 business actively recycle cardboard and paper). 8 - 1 - 1 7/17/2012 Town of Vail Page 2 The objectives of the pilot are to: 1. Determine if it is possible to overcome barriers to commercial recycling through partnership and Town of Vail support in a voluntary program. 2. Increase recycling volume, divert waste from the Eagle County Landfill and into the Eagle County Materials Recovery Facility (turning recyclables into a valuable commodity). 3. Determine if recycling is possible in a key Village core building with creative strategies, proper infrastructure, and service and training. 4. Identify any unforeseen or unintended consequences. 5. Establish a culture of sustainability to our community and our guests. 6. Set up a program that is eventually self-sustaining, and the ownership of the recycling process is transferred to the business owners/building management. III. PILOT PROJECT STRATEGY Through the Commercial Recycling Study, the Red Lion building in Vail Village was identified as the ideal location for the recycling pilot project due to the high volume and potential for landfill diversion, as well as commitment to sustainability by the waste hauler and business staff. Though facilitating the recycling pilot will be a significant cost to the Town of Vail, the $40,000 savings from the recycling drop off center fees (now covered by Eagle County) will be re-invested in the community to further the Town’s recycling goals. It is estimated that this project alone will increase diversion in Vail Village by a minimum of 10% with the volume at the Red Lion alone. Current Scenario RED LION BUILDING RECYCLING PILOT CURRENT SCENARIO BUSINESS COMMINGLED CARDBOARD PAPER COMPOST NEED BINS BIG BEAR BISTRO YES-To Vail Resorts Loading Dock NO-Goes to Red Lion trash area. YES, In TOV bin Yes, excited and willing to separate YES (1) SHAKEDOWN STREET NO NO-Goes to Red Lion trash area NO NO Yes (2 R) ROCKY MOUNTAIN CHOCOLATE FACTORY NO NO-Goes to Red Lion trash area YES, In TOV bin NO YES (2) RED LION NO NO-Goes to Red Lion trash area NO Yes, excited and willing to separate at a later date. YES (8) VAIL GEAR YES-In Town of Vail Village bin YES-Goes back to warehouse for recycling YES, In TOV bin NO NO WHISKEY JACKS NO NO NO NO YES Needs/Costs • Frequency of recycling pickup – The Red Lion building has attempted to recycle in the past, however recycling pick up frequency was not adequate. For a short period of time staff utilized the Vail Resorts loading dock drop off, but realized that the labor and time involved made it impossible to continue to recycle. In order to facilitate consistent recycling, three times per week recycling pickup is necessary (possible daily during high seasons). – Estimated ($21,000) 8 - 1 - 2 7/17/2012 Town of Vail Page 3 • Infrastructure o Outdoor Bins – designated one 6-yard container for commingled, two 6- yard containers for trash, and one 96-gallon container for cardboard. As the program develops, it is projected that an additional 6-yard trash container will be converted to recycling. (included in hauling costs) o Indoor Bins – 13 slim jim containers required for indoor sorting for five businesses. ($400) • Education o Signage – multilingual, graphic signage for indoor and outdoor containers. ($500) o Training DVD – requested from several businesses to incorporate into employee training each year. Due to high turnover this would be a beneficial tool for all businesses in Vail. Estimated $4,000. Total Estimated Pilot Project Cost: $25,900 Logistics • Vail Honey Wagon will provide recycling hauling services three (3) times per week for both commingled and cardboard. • Individual businesses will be responsible for manually hauling their materials to the Red Lion trash and recycling holding room. The business will empty their small bins into the six yard roll off container and 96 gallon cardboard tote. • Pick and transport of the co-mingle materials must occur between 7:00 AM and 8:30 a.m. per the Town of Vail Loading and Delivery Schedule requirements. • The project will start mid-July 2012 and end at the end of the ski season, April, 2013. The project will be evaluated at the end of the pilot program for continuation with other properties and/or modification depending on level of participation and operational results. IV. ACTION REQUESTED OF THE TOWN COUNCIL Staff requests that the Vail Town Council approve the reinvestment of recycling funds for the Vail Village Recycling Pilot Project. 8 - 1 - 3 7/17/2012 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: July 17, 2012 ITEM/TOPIC: Information Update and Attachments: 1) Strategic Work Plan Update; 2) VEAC 071012 Minutes; 3) 2012 Ski Season Sales Tax – report to VEAC 7/10/12; 4) 911-Cell Phone Registration; and 5) April 2012 All Store Same Store Sales Report ATTACHMENTS: Strategic Work Plan Update 071712 071012 VEAC Minutes 2012 Ski Season Sales Tax 9-1-1 News Release Vail All Store Same Store 7/17/2012 1 STRATEGIC PLAN 2012 – 2022 WORK PLAN 2012-2013 Presented March 6, 2012 Revised July 17, 2012 Vision To be the Premier International Mountain Resort Community! Our Mission Grow a vibrant, diverse economy and community, providing our citizens and guests with exceptional services and an abundance of recreational, cultural and educational opportunities. Our Values Respect, Trust, Integrity, Innovation, Collaboration, Environmental Stewardship. Our Commitment To provide vision, leadership, efficiency, transparency, accountability and fiscal responsibility. Note: Changes made by Council during their 2012 retreat are highlighted in italics. NOTE: CHANGES MADE BY STAFF AS OF JULY 17, 2012 IN RED. Key Goals • Improve Economic Vitality • Grow a Balanced Community • Improve the Quality of the Experience • Develop Future Leadership Goal: Improve Economic Vitality Improve the economic health of Vail, while being fiscally responsible. Focus on health and well being as the third component of a vital economy. Increase international tourism. 9 - 1 - 1 7/17/2012 2 2012 – 2013 Action Steps – Improve Economic Vitality A. Embrace an international focus in our destination strategy including international marketing collaboration between Vail Local Marketing District, Vail Mountain Marketing and Colorado State Office of Economic Development and International Trade as well as events that attract international audiences through the Commission on Special Events, Vail Local Marketing District and Vail Town Council. Project Leader: Kelli McDonald Key Milestones: Q1 - 4 2012 Mexico and South American media and influencer visits, familiarization trips and marketing materials. ONGOING. 2012: 25+ trips 2013: 30+ trips Q1- 2 2012 AIPP and the Mexican Consulate bring art exhibits from Mexico to Vail; exhibit at the Sebastian starts March 16. Jesus Morales reception June 30, 2012. Q2 - 4 2012 Have a seat at the table for the Regional Partnership Strategy Development from the Colorado State Office of Economic Development and International Trade. Meeting scheduled July 27, 2012. Q1 2012 Provide funding for events to appeal to international audiences. Complete B. Participate in development of an international terminal at Eagle Airport. Project Leader: Margaret Rogers, Council Representative Key Milestones: Q1 - 4 2012 Have a seat at the table for the Eagle Airport Master Planning process; collaborate with Eagle County Commissioners and the Economic Council of Eagle County on this initiative. Master Plan input session July 2, 2012. Note: May require additional resources. C. Utilize Vail Mountain Marketing’s database on international guests through agreement with Vail Local Marketing District to message to those guests through 9 - 1 - 2 7/17/2012 3 email 6 times per year to drive visitation. Additional efforts will occur through public relations articles and stories; print advertising and a dedicated web site. Project Leader: Kelli McDonald Key Milestones: Q2 2012 First flight of email messaging, print ads and public relations. Complete Q3 2012 Second flight of email messaging, print ads and public relations. Ongoing D. Develop an economic diversity strategy to include health and well-being. Project Leader: Kelli McDonald Key Milestones: Q1 – 4 2012 VLMD adopts health and well-being as a strategic pillar – ONGOING. Q1 – 4 2012 Recruiting efforts to bring more medical meetings – ONGOING. Q 2 - 3 2012 VEAC roundtable discussion on topic. Meeting scheduled with VEAC & VLMDAC November 2012. E. Develop an economic development strategy to encourage small businesses to remain and to locate in Vail. Project Leader: Kelli McDonald and Community Development Key Milestones: Q2 – 3 2012 VEAC roundtable discussion on topic (Kelli) Meeting scheduled October 2012. Q2 – 3 2012 Collaboration with the Economic Council of Eagle County, NWCCOG Economic Development District and Colorado State Office of Economic Development and International Trade. (Kelli) Meeting scheduled July 27, 2012. Q2 – 3 2012 Determine current commercial square footage, vacancy rate, assess zoning and regulations to ensure we’re getting what we want and assess if and how we want to grow. Update Land Use Plan if necessary. (Community Development) F. Grow quality group business (increase groups that support local businesses) through continued efforts of VLMD and Vail Valley Partnership to recruit groups to host their events, conferences and tournaments in Vail. Project Leader: Kelli McDonald 9 - 1 - 3 7/17/2012 4 Key Milestones: Q1 - 4 2012 Measure results in terms of number of groups as well as room nights and dollars in contracted revenue. 2011: 9,200 room nights; $1,652,000 lodging revenue 2012 projected: 9,400 room nights; $1,950,000 lodging revenue 2013 projected: 9,500 room nights; $2,050,000 lodging revenue Economic Development Manager and Vail Valley Partnership will work toward increasing room nights for 2013 above this projected level. Ongoing G. Be proactive in securing event partnerships and ensure we receive appropriate recognition for our support. Project Leader: Kelli McDonald Key Milestones: Q1 2012 Recruit new events and event promoters in 2012 – Ongoing. Q1 2012 Town Manager sends letter to USA Pro Cycling Challenge requesting a meeting with Shawn Hunter in an attempt to bring the event back to Vail – Complete. Q2 – 4 2012 Meetings scheduled with identified local and regional entities who could be partners in the effort to recruit world-class events to Vail. Secured four new events for 2012 from this effort: Vail Rocks, July 13-15, 2012 Gran Fondo Cannondale Vail, August 17-19, 2012 Season of Song, September 20 – 23, 2012 Tour of Vail National Championships, September 28 – 30, 2012 Q2 – 4 2012 Ensure that recognition of Vail is increased for support of 2015 World Championships – Ongoing. H. Improve the regulatory environment for doing business in Vail and consider incentives that might promote short-term redevelopment to bring in new business (e.g., periodically review development approaches with policy objectives to ensure consistency with redevelopment strategy) including sign regulations, displays, design review process, fire code inspections and e-commerce for building department payments. Project Leader: George Ruther Key milestones: Q2 2012 Convene work session with Council to discuss redevelopment incentives and policy objectives options 9 - 1 - 4 7/17/2012 5 Q2 2012 Review sign regulations, outdoor display policies and development review processes and convene joint worksession meeting with Council, PEC and DRB Streamlining the development review process currently before the PEC for recommendation. Future town council worksession meetings required. Q3 2012 VEAC roundtable discussion on existing regulations Meeting scheduled August 2012 Q4 2012 Review and adoption of 2012 International Building Code (IBC) Review process currently underway. Ordinance to Town Council 1st meeting in October. I. Improve the regulatory environment for doing business in Vail for event producers including special event permitting process, vendor permits and liquor permits. Project Leader: Pam Brandmeyer and Kelli McDonald Key milestones: Q1 - 4 2012 Formation of the Event Review Committee (ERC), with representatives from each town department, has provided seamless implementation of challenging special events, e.g., ProCycling Challenge, Divas, Teva Summer and Winter Games, etc., as well as setting the stage for upcoming major 2012 events, e.g., Gran Fondo, Tour of Vail, etc. In 2011, ERC processed 90 special events licenses. Ongoing (Pam) Q2 2012 CSE roundtable discussion with event promoters to discuss existing regulations and policies (Kelli) Meeting held in May 2012. Resulting action items: development of streamlined online permits and calendar which will be live in Q3. Q3 2012 Schedule work session discussion with Council (Kelli and Pam) Meeting scheduled for September 4, 2012 J. Improve the regulatory environment for doing business in Vail for new and existing businesses. Project Leader: George Ruther, Kelli McDonald Key Milestones: Q3 2012 VEAC roundtable discussion on existing regulations Meeting scheduled for August 2012. Q4 2012 Identify options for simplifying workflow, map the existing process to identify redundancies and inefficiencies, and develop strategic plan for implementation 9 - 1 - 5 7/17/2012 6 Q3 2012 Schedule work session discussion with Council to discuss policy direction and establish a schedule for adopting and implementing amendments. K. Redevelop the municipal site including the medical office building which will improve economic vitality by expanding the footprint of the clinic and by redeveloping TOV assets, which may include the Vail Village Inn Phase 5 commercial space, the Main Vail fire station, etc., to house staff temporarily in these buildings, then creating additional office space once the muni building is complete. Project Leader: George Ruther Key Milestones: Q1 2012 Sign Memorandum of Understanding – Complete. Q1 2012 Award TOV contracts for architect and project management – Complete. Q3 2012 Complete entitlement process. Currently underway. Q4 2012 Obtain final CDOT approvals. Regular meetings scheduled; IGA required. Q2 2013 Relocate TOV offices. Q2 2013 Break ground. Q1 2015 Complete project. Numerous critical path milestones already met. Schematic design sign off next major milestone. L. Accelerate implementation of a financial system to coincide with the demolition of the existing municipal building which houses the system hardware. The timing of this project is tied to the ability to exit the muni building. The project also supports economic development through improved ability to provide information and supports an improved customer service through e-commerce. Project Leaders: Kathleen Halloran and Mike Richards Key Milestones: Q1 2012 Evaluate systems. Complete Q2 2012 Award contract and begin phased implementation. Contract awarded to New World Systems for Financial and Human Resources applications and EMGOV for Sales Tax; Timekeeping to be awarded later Q1 2013 Complete implementation of all critical modules prior to relocation of TOV offices. 9 - 1 - 6 7/17/2012 7 M. Complete “Conference Center Funds” projects: the clubhouse at Vail golf and Nordic center; Ford Park athletic fields; and Ford amphitheater improvements. These projects are designed to increase our ability to add room nights such as the event space at the golf clubhouse and the athletic fields as well as provide a better overall experience by upping the bar with regards to the condition of all facilities. Project Leader: Greg Hall, Todd Oppenheimer and team e.g. VVF, VRD Key Milestones: Q4 2012 Begin construction of Ford Park athletic fields. Q1 2013 Begin construction of clubhouse. Q2 2013 Begin construction of Ford amphitheater improvements. N. Program and manage the new Lionshead Welcome Center community space. Project Leader: Pam Brandmeyer Key Milestones: Q1 2012 Use RFP process to select individual or group to program and manage the facility – Complete. Q1 2012 Sign management contract; determine pricing; operational guidelines and policy including free and discounted events. Q2 2012 Begin having paid events. Q2 2013 Complete one-year review and make adjustments if necessary. O. Partner with Vail Resorts to provide a 50th anniversary celebration. Project Leaders: Kelli McDonald and Suzanne Silverthorn Key Milestones: Q1 2012 Funding of $250,000 approved for 2012 – Complete. Q2 2012 Presentation to Town Council on timeline and activities. Meeting scheduled July 17, 2012 Q3 2012 Launch of celebration with Pioneer Days. Q4 2012 Anniversary celebration with Snow Daze, Holidaze and other activities. Q2 2013 April activities P. Partner with the Vail Valley Foundation to present the 2015 championships and Nations Ski race in Vail. Project Leaders: Susie Tjossem, Stan Zemler and Dwight Henninger 9 - 1 - 7 7/17/2012 8 Key Milestones: Q2 2012 Host emergency preparedness exercises in coordination with Town’s exercise program that develop our awareness. A mass casualty exercise has been planned for October 18, 2012. Q1 2013 Finalize legacy actions and plans for the Town. Q4 2013 Activate coordinated plans during the December 7-8, 14-15, 2013 Test Events. Q1-4 2012-14 Active participation on the Organizing Committee. On-going Beyond 2013 – Improve Economic Vitality A. Embrace an international focus in our destination strategy: to include United Kingdom, Australia and Asian markets. VEAC meeting with Vail Mountain marketing scheduled September 2012. B. Evaluate signage for an appropriate mix of languages. C. Maintain/enhance international relationships. Vail Mountain and VLMD initiatives for 2013 D. Cultivate international city relationships: Look to international partners for best practices and potential inroads to new markets regarding international resort tourism. E. Develop and promote TOV endowment fund: Explore/establish additional ways for gifting to TOV programs and events through endowments, bequests, and other charitable gifting arrangements. Goal: Grow a Balanced Community Attract professionals and families back into the Vail community. 2012 – 2013 Action Steps – Grow a Balanced Community A. Assess current demographic mix vs. desired demographic mix using most current census and Eagle County documents. Project Leader: Community Development Key Milestones: Q3 2012 Complete assessment Assessment has been completed. Awaiting worksession discussion with the town council. B. Explore the future of Red Sandstone Elementary School (RSES). Project Leader: Town Council and Town Manager 9 - 1 - 8 7/17/2012 9 Key Milestones: Q1 2012 Town Council and staff worked with the Eagle County School Board to keep RSES open and operating. - COMPLETE Q3 2012 Work session to understand current policies of school board and develop Council objectives for RSES, e.g., which grades may be best served Q4 2012 Schedule meeting with school district to map out future of RSES C. Assure affordable work force housing remains at Timber Ridge Project Leaders: TRAHC Board Key Milestones: Q2 2012 Resolve non-compliance issues on financing with US Bank. Complete – Letter of Credit renewed for one year with terms established for second one-year renewal Q2 2012 Prepare five-year operating plan and revenue strategy. Complete Q2 2012 Develop a revised capital improvement plan. Complete Q4 2012 Complete first year capital improvements per plan. D. Complete comprehensive renovation of Vail Public Library including new technology center for patrons and technological improvements to the community room. This will provide locals as well as guests with enhanced technology resources and will allow the library to increase usage of its community room and expand upon programming for all age groups. Project Leader: Lori A. Barnes and team Key Milestones: Q1 2012 Contract award for construction. Q4 2012 Project complete. Beyond 2013 – Grow a Balanced Community A. Explore amenities that will influence the desired demographic (identified in the above analysis) to live in Vail to potentially include a “gathering/community center” among other amenities. An October 2008 asset inventory study was completed by the Vail Local Marketing District Advisory Council and Town Council gave direction to update and expand the study, which was completed in May 2011. A copy of that study can be presented to Town Council for further review. Update the study to include 2012 construction projects. 9 - 1 - 9 7/17/2012 10 VLMD funded an update of the study to be complete November 2012. B. Review Chamonix configuration to attract the desired demographic. C. Explore adapting the buy-down/mortgage assistance program to achieve this goal. Goal: Improve the Quality of the Experience Improve the Vail experience for all guests and further set Vail apart from its competition. 2012 – 2013 Action Steps – Improve the Quality of the Experience A. Integrate VLMDAC information with capital plan. Project Leaders: Kelli McDonald and Kathleen Halloran Key Milestones: Q1 2012 VLMDAC memo will be presented to Council March 20, 2012. COMPLETE Q3 2012 2013 budget discussions include consideration of VLMDAC input. B. Partner with Vail Resorts on cutting-edge technology (e.g., way finding, wi-fi, social media, apps). Project Leaders: Suzanne Silverthorn, Greg Hall, Kelli McDonald, Ron Braden Key Milestones: Q2 2012 Formalize a structure for collaboration and set goals. Lionshead Welcome Center program design identified hardware/software collaboration with vendor previously vetted by Vail Resorts. A similar design study has been initiated for renovation of Vail Village Welcome Center. Q3 2012 Develop a list of shared actions. Partnerships to date include live Vail Mountain feed for touchscreen in Lionshead Welcome Center spring 2012, plus use of Vail Resorts video feeds on media wall; and introduction of Vail Hiking & Biking app in June 2012 initiated by Vail Local Marketing District. C. Focus on resort size and resort appropriate environmental programs. Project Leader: Kristen Bertuglia Vail Recycles! Vail Village and Lionshead Recycling Program 9 - 1 - 10 7/17/2012 11 Key Milestones: Q1 2012 Conduct waste study and survey to establish waste diversion baseline: Survey businesses as to current practices and attitudes, challenges, barriers with respect to waste diversion, how the Town can help. Establish waste diversion baseline by random selection sort sampling of business trash. Completed Q2 2012 Compile results, hold stakeholder meeting with waste haulers, businesses, and develop recommendations. Completed Q2 2012 Complete final report. Present results to Town Council, obtain direction as to appropriate recycling incentive program (e.g. ordinance updates, grants or incentives, additional services, etc.) Completed Q3 2012 Implement Vail Recycles! Program for Vail Village and Lionshead Vail Village Recycling Pilot Program ready for implementation. Presented to town council on July 17, 2012 Water Quality Public Education Program Key Milestones: Q1 2012 Interview Americorp Environmental Stewardship program candidates and select summer intern in order to assist in the development of a public education campaign that raises community awareness about the individual potential to positively impact water quality, including establishing current practices for private property pine beetle spraying. Summer Intern hired. Q2 2012 Summer intern kickoff meeting - Based on the Boulder Keep It Clean Program, intern will develop door hangers and educational material for East Vail residents. Target 500 contacts made. Project Underway Q3 2012 Working with staff, intern will provide web content using graphic materials to educate the public on water quality issues. Organize Gore Creek walking tours at Bighorn Park. Presentations/demonstrations will provide a hands-on learning experience for residents and guests: ecosystem ecology, wildlife and aquatic insects, proper riparian area buffers, maintenance, lawn care, etc. July Working with staff, intern will help organize a Gore Creek stream bank restoration project with resident volunteers to prevent erosion impairment in previously identified target areas. Gore Creek Aquatic Life Public Education Program ongoing. First presentation was on July 11th in East Vail. Sustainable Building Initiative (SBI) - Currently underway, the objective of the SBI is to develop and implement a green building points system, incentivize sustainable building practices through carrot rather than stick approach, 9 - 1 - 11 7/17/2012 12 education and outreach. Ensure this initiative improves the ability for doing business in Vail. Ongoing Key Milestones: Q1 2012 Conduct 3 SBI Committee meetings to determine point items in categories not yet addressed (energy, materials and reuse, quality control, and innovation). Q2 2012 Present each category to the Planning and Environmental Commission (PEC). Q2 2012 SBI meeting to discuss incentives. Final revisions and public comment period. Final draft presented to PEC. Q3 2012 Final draft presented to Town Council. Test drive SBI in-house; work with select project to ensure smooth implementation. Q4 2012 First and second readings of ordinance to adopt SBI. (Nov-Dec, along with 2012 building code adoption hearing). Begin snowmelt offset program discussion, solicit for addition SBI Committee members. Organize public presentation of existing snowmelt offset programs at Donovan Pavilion - CORE and ECOBuild, Telluride. Present snowmelt offset program discussion, decide if Vail will move forward in pursuing offset program for the Town D. Review and enhance our “connectivity” plan including a comprehensive signing and wayfinding program. Project Leaders: Greg Hall, Suzanne Silverthorn Key Milestones: Q1 2012 Town Council Approval of Wayfinding Principles. Q3 2012 Program design and approval. Q4 2014 A three year phased Installation with final completion before - 2015 World Alpine Championships. E. Review and enhance our “connectivity” plan with a focus on hiking, walking, wandering and lingering. Project Leaders: Public Works Project Staff Key Milestones: Q3 2012 Work with CDOT on the overlay of the Vail Pass recreation trail. Q3 2012 Completion of the bike lanes on the frontage road to East Vail. 9 - 1 - 12 7/17/2012 13 Q3 2012 VLMD funded and produced Hiking Map and Hiking & Biking App. Complete Q4 2012 Complete Lionshead streetscape projects - East Lionshead Circle and Concert Hall Plaza. Q4 2012 Include public rest rooms in a remodel of Main Vail Fire House. Q4 2012 Reconstruct the Matterhorn Bridge with sidewalks. Q2 2013 Sun Dial Plaza. Q2 2013 Identify key missing links in “connections” determine obstacles and costs to complete the links and prioritize the connections for implementation, including trailheads. Q4 2013 Rebrand the Village information center to a Welcome Center similar to Lionshead in addition provide public restrooms and an upgrade in keeping with Vail’s renaissance. F. Improve the quality and convenience of parking and transportation. Project Leaders: Greg Hall and Mike Rose Key Milestones: Q2 2012 Council work session to: provide background; identify steps already taken; and determine policy. Discussed at the April 17 meeting and will return in Q3 2012. Q2 2012 Consider engaging a consultant to assist with finalization of the strategic parking plan, including system efficiencies. Reviewed at the April meeting, were directed to look at only system efficiencies, most which will be discussed in conjunction with the equipment replacement scheduled for 2014. Consultant would be on board in 2013. Q2 2012 Begin a three year program to meet the CDOT requirements to ensure use of the frontage roads for various parking as previously directed by the Town Council. Q3 2012 Continue to refine and enhance the summer special event express bus. Q3 2013 Review parking operations and equipment for implementation of new system and processes. G. Complete park and recreation projects which enhance the experience. Project Leaders: Public Works Project Staff Q2 2012 Complete the Red Sandstone Park. Q2 2012 Begin the work to allow the completion of the Bald Mountain Neighborhood Berm. 9 - 1 - 13 7/17/2012 14 H. Finish installation and activate improved guest service programming in Lionshead Welcome Center (virtual concierge, media wall, events info). Project Leaders: Tom Kassmel, Greg Hall, Ron Braden, Suzanne Silverthorn Key Milestones: Q1 2012 Technology installation – Complete Q2 2012 Visitor Center Staff Relocation – Complete May 25 Q2 2012 Grand Opening – Complete May 31 TBA Demolition of Lionshead Visitor Center/Frontage Road I. Identify management structure for enhanced guest services programming to Include operation of Vail Village/Lionshead Welcome Centers and community host program. Project Leaders: Suzanne Silverthorn, John Power Key Milestones: Q2 2012 Identify Council policies and programming – Council set goal of “5- star” service delivery levels following discussion on June 19. Q2 2012 Issue RFP – RFP process has been delayed one year. Instead, a new contract with Vail Info Inc. will be negotiated for Oct. 1, 2012 to Aug. 31, 2013 which sets clear expectations for increased service delivery. RFP for 5-star contract services will be issued in spring 2013 for Sept. 1, 2013 start. Q3 2012 Selection. – RFP process delayed one year. Selection to occur Q3 2013. Q4 2012 Implementation – Implementation delayed one year to Sept. 1, 2013. J. Develop an enhanced cellular (4G) and Wi-Fi network. Project Leaders: Ron Braden Key Milestones: Q1 2012 Contract Negotiations / Approval. Q1 2012 Carrier Commitment. Q1 2012 CenturyLink exit agreement. Q1 2012 Fiber Resource Allocation. Q2 2012 Approvals and Permits. Q2 2012 Begin Build Out. Q3 – 4 2012 Launch system operations. 9 - 1 - 14 7/17/2012 15 K. Gore Creek Environmental Programs Project Leader: Bill Carlson and Kristin Bertulia Key Milestones: Q1 2012 Continue to support stream tract enforcements to address remaining properties with encroachments. Work with the Eagle River Water and Sanitation District and the Urban Runoff Group to complete the Water Quality Improvement Plan (WQIP) for Gore Creek and the Eagle River. Q2 2012 Ensure that all Town outfalls and sediment catch basins are maintained. Identify Best Management Practices (BMPs) projects that have an immediate effect on Gore Creek Water quality (i.e., additional catch basins/filters, stream bank restoration and stabilization projects, etc.) Q3 2012 Install identified BMPs, coordinate stream bank restoration projects. Present WQIP to Town Council. Q4 2012 Stream Bank restoration projects installed – willow plantings. Beyond 2013: Enhance the Experience A. Begin long-range planning to reduce the impact of I-70. Note: The intent was not beginning near-term action, but more to keep this important subject on the radar screen. Goal: Develop Future Leadership Look toward the next generation of community leaders. 2012 – 2013 Action Steps – Develop Future Leadership A. Schedule a Town Council work session to assess Vail’s current leadership and identify a desired vision for the future including benchmarks, where possible. Project Leader: Stan Zemler Key Milestones: Q3 2012 B. Sponsor series of focus group meetings with target demographic segments, including second homeowners, to identify challenges, opportunities and suggestions to elevate civic leadership. Explore possibility of scheduling board meetings in the evening to encourage more public participation. Project Leader: Suzanne Silverthorn 9 - 1 - 15 7/17/2012 16 Key Milestones: Q3 2012 C. More aggressively market board openings through advertisement. Project Leader: Suzanne Silverthorn Key Milestones: Q2 2012 – Board recruitment template from Colorado Municipal League print campaign was used for series of Vail Daily ads in late April and May for openings on the Vail Local Housing Authority (2 applicants); Commission on Special Events (4 applicants); Vail Local Licensing Authority, (3 applicants). D. Develop recommendations on model/approaches that will result in developing future leaders in the TOV considering: John Horn-Kates Vail Leadership Institute Model; Boulder Leadership Model; Leadership Forums by Vail Homeowners Association and Vail Symposium; engagement ideas; orientation/education/outreach; and Vail 20/20. Project Leader: Mark Miller, Suzanne Silverthorn Key Milestones: Q4 2012 Evaluate existing leadership programs and best practices with presentation of research summary this fall. Other Initiatives These are projects already underway that may not fit precisely into Council’s four key goals. 2012 – 2013 Action Steps – Other Initiatives A. Budget/Financial – Continue to provide a high level of services in a fiscally responsible manner. Project Leaders: Directors and all departments Key Milestones: Q2 2012 2012 annual audit presented to Council Complete – Clean opinion with no management letter comments Q4 2012 2013 annual budget adopted by Council B. Laserfiche – Finish implementation of document imaging program and scanning of historical documents throughout the organization. 9 - 1 - 16 7/17/2012 17 Project Leader: Ron Braden Key Milestones: Q4 2012 Provide customer access to public documents. Q1 2013 Complete scanning of permanent files in Community Development and Administration to avoid temporary relocation. C. 2012 Community Survey Project Leader: Suzanne Silverthorn Key Milestones: Q1 2012 Town Council approval of survey questions - Complete Q2 2012 Survey in the field - Complete Q3 2012 Presentation of results – Complete June 5, 2012 9 - 1 - 17 7/17/2012 Vail Economic Advisory Council (VEAC) July 10, 2012 MEETING NOTES • VEAC Members Present: Rayla Kundolf; Pam Stenmark; Kristin Williams (for Chris Jarnot); Michael Kurz; Steve Kaufman; Mark Gordon; Kim Newbury; Chris Romer; Paul Wible; Mike Ortiz; Bob Boselli; Laurie Mullen, Mia Vlaar; Andy Daly; Greg Moffet • VLMDAC Members Present Beth Slifer; Susie Tjossem; Jamie Gunion • Others Present: Jim Lamont; Connie Woodberry; Mark Woodberry; Carl Colby; Michael Caccioppo; Don Rogers; Kristin Yantis, Meggen Kirkham, Amy Schwelling • TOV Staff Present: Town Manager Stan Zemler; Finance Director Judy Camp; Economic Development Manager Kelli McDonald; Executive Assistant Tammy Nagel • Vail Global Energy Forum: Carl Colby gave a brief recap on the Vail Global Energy Forum. The two day event was held at the Vilar Performing Arts Center in Beaver Creek. Colby stated the event was a huge success. There were many prestigious energy executive speakers and many college students from Cal Tech, Stanford and MIT. Colby is beginning to schedule keynote speakers for next year’s event which will kick off on March 1, 2013 and with the opening dinner and speaker to be held at the Sonnenalp. Colby is working on national sponsors and national media sponsors to assist with global awareness. This event is non partisan and has potential to grow and be very beneficial to Vail. • Vail Local Marketing District Update: Beth Slifer, Chair of the Vail Local Marketing District Advisory Council (“VLMDAC”), presented a PowerPoint to the members outlining the Town Council marketing goals, the VLMD 2012 marketing objectives and the key findings from the Brand Research. Research showed mountain summer vacations are almost always booked by the individual directly with the resort, few purchase bundled packages, most visitors have vacationed at Vail in previous summers, the preferred activities at destination of choice include hiking, shopping, culinary experience and festival/event, Vail is among the top summer destinations with strong total brand awareness: #1 with Colorado guests and #3 with destination guests. Slifer stated the VLMDAC 2012 summer strategies are to support a world-class infrastructure enabling the physical, emotional and cultural pursuits of guest passions; improve the percentage of destination and Mexico/Latin American guests while retaining Front Range guests and to focus on leveraging powerful brand awareness with increasing emphasis on product offerings. Hiking being the number one activity for both in state and out of region guests, Slifer indicated the VLMDAC is providing better information on group hikes, the location of hiking paths and if there is transportation to the hiking paths through the recently produced hiking map as well as relevant social media components such as an app for hiking and biking. Slifer stated she has spoken with a representative from Vail Resorts regarding hiking signage and availability of the ski mountain group hiking tours. Gunion stated all VRD group hikes are booked full for the entire summer and the Forest Service issues a limited amount of permits to have a balance with the environmental impacts. VEAC members gave input on the marketing including more specific metrics, better differentiation and call to action in TV spots, impact of I-70 on guest experience and flights into Eagle County Airport in non-ski months. 9 - 2 - 1 7/17/2012 • Conference Center Fund Update: Stan Zemler provided an update concerning the conference center funded town projects that were voted on by town citizens last November. Zemler explained the Vail Recreation District (“VRD”) has been working on a golf course master plan since 2009. VRD was proposing moving the 18th hole, adding a parking lot and remodeling the Golf Course Clubhouse. The Town Council has been informed the current location of the 18th hole is unsafe and needs to be addressed by moving the hole 150 ft. to the east and installing a large net fencing to create a safe zone. Zemler stated there would not be a parking lot addition. The clubhouse will be remodeled and a new addition will be added to provide a multi-purpose function space. The recreation fields update will start next spring depending on water availability. Ford Park lower bench redevelopment will start up in the fall and the Gerald R. Ford Amphitheater is starting fundraising for their share of the redevelopment costs. The new medical office building and the new municipal building are in the design process with all agreements signed. There have been many issues to work through with CDOT such as the large impacts on the Frontage Road and a pedestrian walkway going over I-70. • Business Retention Visits: A Business Retention Visit Questionnaire was provided in the committees’ packets. McDonald requested members to reach out to key businesses in their neighborhoods and report back their findings at the August meeting. She offered TOV staff members to join the meetings if the VEAC members would like. • Financial Reports: The financial reports were provided in the committees’ packets. Judy Camp presented PowerPoint recapping the 2011/2012 Ski Season Sales Tax Collections of all Town of Vail businesses including sales tax information from major redevelopment properties. Members found this information valuable and Camp stated she would provide a report at the end of each season. Camp also announced that the All Store Same Store Sales Report would be discontinued based on VEAC feedback and that she and McDonald would work with MTRiP to develop a report that would be more relevant beginning with Ski Season this year. • Town Manager Report: None • Citizen Input: Michael Caccioppo stated traffic congestion on I-70 has been a problem for 40 yrs. and suggested that this was a political issue that should be addressed. • Other Business: McDonald reminded members of the Town picnic today at Big Horn Park and the Council meeting on July 17. • Next Meeting: The next meeting is scheduled for Tuesday, August 14, 2012 at The Antlers. 9 - 2 - 2 7/17/2012 2011/2012 Ski Season Sales Tax Collections July 10, 2012 9 - 3 - 1 7/17/2012 2011/2012 Ski Season Sales Tax Collections 2 10.1 10.7 11.4 12.5 13.4 14.1 12.3 12.2 13.6 14.1 - 2.0 4.0 6.0 8.0 10.0 12.0 14.0 16.0 2002/20032003/20042004/20052005/20062006/20072007/20082008/20092009/20102010/20112011/2012 $ M i l l i o n s Year-over-year growth of 4.0% exceeded inflation of 2.9% Current year collections exceeded 2007/2008's record by 0.6% 9 - 3 - 2 7/17/2012 Sales Tax Collections –Summer vs. Winter 10.1 10.7 11.4 12.5 13.4 14.1 12.3 12.2 13.6 14.1 4.4 4.5 4.6 4.8 5.0 5.5 5.8 4.8 5.0 5.6 - 5.0 10.0 15.0 20.0 25.0 2002/20032003/20042004/20052005/20062006/20072007/20082008/20092009/20102010/20112011/2012 $ M i l l i o n s Ski Season represents 71.6% of the full year collections Ski season grew 4.0% while summer 2011 grew 11.4% WinterSummer 9 - 3 - 3 7/17/2012 Impact of Major Redevelopment Properties Definition New construction or complete remodels, which generally includes significant additional space. Placed into service within the past five years. After five years the property is included in “Base” business. Based on properties, not businesses. Replacement businesses continue in the “Redevelopment” category until five years from when the property was originally placed in service. Lodging through property management companies or individuals not identified specifically to the redeveloped property are not trackable. 9 - 3 - 4 7/17/2012 Major Redevelopment Properties Included Solaris –DeCorato, Luca Bruno, Manrico, Vail Style, Northface, Skate Shop, Tommy Bowers Ski, A.E. Betteridge, Carrie Fell Fine Art, Forre& Co., Gallerie Zueger, Tony Newlin, Vail Fine Art, Worth Home, Best of 52, Inspirato, Residences at Solaris, Bol, Cinebistro, Matsuhisa, Yeti’s Grind Four Seasons –Dennis Basso, Gorsuch, Four Seasons Resort, Flame, Fireside, Pool Bar, Spa Other Village Locations –Sebastian, Manor Vail, Vail Sports Mountain Plaza, Marketplace Arrabelle-Arriesgado, Avalon, Burton, LionsHeadSnowell, Patagonia, Quicksilver, Eye Pieces, Arrabelleat Vail Square, HaagenDazs, Starbucks, Blue Moose, Rimini, Vail Chophouse Ritz Carleton-Vail Sports, Ritz Carleton Club and Residences Other Lionshead–NorthfaceVail Landmark 9 - 3 - 5 7/17/2012 Ski Season Sales Tax by Category 3,914 3,770 3,931 4,107 2,435 2,475 1,357 1,232 500 646 897 1,159 565 752 - 1,000 2,000 3,000 4,000 5,000 6,000 20112012201120122011201220112012 RetailLodgingFood & BeverageOther $ T h o u s a n d s Total collections from all categories increased $540K or 4.0% Redeveloped properties contributed $594K, up 30.2% from last year Base businesses declined 0.5% due to "Other" down 9.2% Base retail down 3.7%, lodging up 4.5%, F&B up 1.7% BaseRedevelopment 9 - 3 - 6 7/17/2012 Ski Season Sales Tax by Neighborhood 7 5,106 5,144 2,435 2,500 1,091 1,699 876 862 - 1,000 2,000 3,000 4,000 5,000 6,000 7,000 8,000 2011201220112012 Vail VillageLionsHead $ T h o u s a n d s Vail Village collections increased 10.4% with redeveloped properties up 56%; redeveloped properties contributed 94% of the increase Lionsheadcollections increased 1.5% with base properties up 2.7% and redeveloped properties down 1.6% BaseRedevelopment 9 - 3 - 7 7/17/2012 News Release 911 Subscription Service Now Available 7/3/2012 Residents in Vail and elsewhere in the Eagle Valley now have the opportunity to subscribe additional phone numbers to Eagle County’s 911 call back system. The automated voice notification system is used to disseminate emergency information over the phone, such as evacuation notices, based on location. The service is available at www.eaglecounty.us. The 911 call back system relies on databases purchased from telephone companies that provide landline service associated with a physical location. These databases do not include cellular numbers or Voice over Internet Protocol (VoIP) numbers, such as Vonage or XFINITY Voice. The new subscription service allows these numbers to be added to the database and assigned to an address. The service is available for residences and businesses in the Eagle Valley from the top of Vail Pass and Tennessee Pass west to Bair Ranch, including the Sweetwater area, and north to the Route County line. Eagle County residents who live in the Roaring Fork Valley receive dispatch services from the Aspen/Pitkin County Communications Center. Anyone may subscribe to the service; however, Eagle County Emergency Manager Barry Smith says it may be of particular importance to residents without landline phones, those with VoIP phone service, and second homeowners. The 911 voice system and EC Alert, a text message and email subscription service, were recently tested by Eagle County and the Vail Public Safety Communications Center. Smith says while the new subscription service is a valuable tool, the test indicated that EC Alert was much more efficient and effective. “The voice system’s ability to send a large volume of messages is limited to telephone circuit capacity,” said Smith. “When phone circuits are being used for normal phone calls, which tend to increase during times of emergency, fewer circuits are available to deliver emergency notifications,” he said. In addition, the system can be hindered by devices that screen computer generated phone calls, or cordless phones that do not function during electrical outages. All residents are strongly encouraged to subscribe to EC Alert at www.ecalert.org. The service is customizable and provides citizens with useful information and emergency updates by sending messages to a variety of devices, including email accounts and cell phones. Registration to EC Alert is free, although text messaging fees may apply based on individual cell phone plans. Smith says that during an emergency, information will be shared through as many means as possible. “There is no one tool that will work for everyone,” said Smith. “Our goal is to ensure all residents and guests are able to receive critical information as quickly as possible.” For more information on emergency preparedness, contact Eagle County Emergency Management at 970-328-3545. 9 - 4 - 1 7/17/2012 Town of Vail - Sales Summary Winter 2011/12, as of 4/30/12 The report is produced by the Town of Vail Economic Development Office, with data provided by the Town of Vail Finance Department, and is prepared by MTRiP, the Mountain Travel Research Program. For further information, please contact: Kelli McDonald, Town of Vail Economic Development Manager (970.479.2454, kmcdonald@vailgov.com). This monthly Sales Tax Collection Summary provides both graphic and brief supporting narrative summaries of sales tax collections in the Town of Vail. It is prepared monthly by town staff in conjunction with MTRIP, and is intended to provide summary information for town management, Town Council, the Vail Economic Advisory Council (VEAC), and Vail Local Marketing District Advisory Council (VLMDAC). 1. Series One is an “All Store” series of sales tax collections from all businesses. The report series is best used to evaluate total sales activity for the current season, compared to last season, and is broken down by both geographic and business segments. 2. Series Two is a “Same Store” fixed set of select businesses (see table below), using gross sales revenue, and is best used to compare the performance of a fixed set of established businesses. 3. Series Three is a Comparison of Set One and Set Two, and can be used to compare and contrast the initial two sets. Comparisons between the two are based on percentage change year over year, thereby mitigating the fact that Series One–All Store is based on sales tax collections and Series Two–Same Store is based on gross sales. All Report sets are further broken down by Geographical subset and by Business Segment. Reports compare current season-to-date results against the previous season, where “Summer” is May – October, and “Winter” is November – April. Note: For purposes of the Series Two “Same Store” comparison, the following businesses are included in their respective sets: LODGING RETAIL RESTAURANT VAIL VILLAGE Austria Haus Gasthoff Gramshammer Lodge at Vail Mountain Haus Sonnenalp Vail Mountain Lodge American Ski Exchange Blitz Colorado Footwear Golden Bear Gorsuch Roxy Blu’s La Tour Red Lion Russell’s Sweet Basil Vendettas LIONSHEAD Antlers Destination Resorts Lift House Lion Square Marriott Montaneros Charlie’s T-Shirts Double Diamond Lions Head Jewelers Swedish Clog Cabin Vail Ski Bike Tech Vail T-Shirt Bart & Yeti’s Billy’s Garfinkel’s Les Delices De France Moe’s Montauk 9 - 5 - 1 7/17/2012 Town of Vail - Sales Summary Winter 2011/12, as of 4/30/12 The report is produced by the Town of Vail Economic Development Office, with data provided by the Town of Vail Finance Department, and is prepared by MTRiP, the Mountain Travel Research Program. For further information, please contact: Kelli McDonald, Town of Vail Economic Development Manager (970.479.2454, kmcdonald@vailgov.com). Series 1: ALL STORE report for Winter 2011/12 (Nov 11 thru Apr 12) Sales tax collections were up in most sectors/locations in November, December and February, but were mixed in January, March and April. Winter total sales tax collections were UP for: • VV retail • VV lodges • LH Lodges • VV restaurants Winter total sales tax collections were DOWN for: • LH retail • LH restaurants April sales tax collections were UP: • VV retail • VV lodges • LH lodges April sales tax collections were DOWN: • VV restaurants • LH retail • LH restaurants 17%1%-3%19%-1%9%39%27%7%8%8%24%18%17%4%15%9%-2%7%2%-8%1%-3%-21%15%11%2%5%1%2%3%-5%-3%11%-2%-21% -$100,000 $0 $100,000 $200,000 $300,000 $400,000 $500,000 $600,000 $700,000 NDJFMANDJFMANDJFMANDJFMANDJFMANDJFMA Sales Tax Collections Month (Year-over-year % change shown above month labels) ACTUALS BY MONTH "All Store" Sales Tax Collections Winter 2011/12 vs. Winter 2010/11 $ Change Winter 2010/11 Winter 2011/12 VV LodgesLH LodgesVV RestaurantsLH RestaurantsVV RetailLH Retail 1.6% 9.6% 7.3% 4.2% 13.4% 10.1% -3.4% 4.7% -1.8% -6% -4% -2% 0% 2% 4% 6% 8% 10% 12% 14% 16% RetailLodgesRestaurants Percent Change in Sales Tax Collections SEASON-TO-DATE CHANGE "All Store" Sales Tax Collections Winter 2011/12 vs. Winter 2010/11 VV+LH Combined Vail Village Lionshead 16.7% 39.3% 17.9% 6.6% 14.8% 2.8%1.2% 26.8% 17.0% 2.1% 11.4% -4.7%-3.3% 7.0%4.2% -8.5% 2.4% -3.3% 18.6% 8.2% 14.8% 1.3%5.3% 11.4% -1.3% 8.5%9.1% -3.3% 0.5% -2.0% 8.9% 24.3% -2.3% -21.4% 2.3% -20.6% 4.2% 13.4%10.1% - 3.4% 4.7% -1.8% -30% -20% -10% 0% 10% 20% 30% 40% 50% VV RetailVV LodgesVV RestaurantsLH RetailLH LodgesLH Restaurants Percent Change in Sales Tax Collections MONTHLY CHANGE "All Store" Sales Tax Collections Winter 2011/12 vs. Winter 2010/11 Nov Dec Jan Feb Mar Apr Winter Total 9 - 5 - 2 7/17/2012 Town of Vail - Sales Summary Winter 2011/12, as of 4/30/12 The report is produced by the Town of Vail Economic Development Office, with data provided by the Town of Vail Finance Department, and is prepared by MTRiP, the Mountain Travel Research Program. For further information, please contact: Kelli McDonald, Town of Vail Economic Development Manager (970.479.2454, kmcdonald@vailgov.com). Series 2: SAME STORE report for Winter 2011/12 (Nov 11 thru Apr 12) “Same store” gross sales were up in November, December and February in most sectors/locations. However, “same store” gross sales were down in January in all sectors/locations, and down in April in most sectors/locations. “Same store” gross sales were mixed in March. Winter total “same store” gross sales were UP for: • VV lodges • LH lodges Winter total “same store” gross sales were DOWN for: • VV retail • LH retail • VV restaurants • LH restaurants April “same store” gross sales were UP for: • VV retail April “same store” gross sales were DOWN for: • VV lodges • VV restaurants • LH retail • LH lodges • LH restaurants 1%-8%-6%-6%-9%5%8%1%-4%5%3%-4%9%6%-10%5%-4%-24%21%4%-3%3%2%-27%8%6%-4%8%-1%-4%-1%8%-7%3%4%-24% -$1,000,000 $0 $1,000,000 $2,000,000 $3,000,000 $4,000,000 $5,000,000 $6,000,000 $7,000,000 $8,000,000 NDJFMANDJFMANDJFMANDJFMANDJFMANDJFMA "Same Store" Sales Month (Year-over-year % change shown above month labels) ACTUALS BY MONTH "Same Store" Gross Sales Winter 2011/12 vs. Winter 2010/11 $ Change Winter 2010/11 Winter 2011/12 VV LodgesLH LodgesVV RestaurantsLH RestaurantsVV RetailLH Retail -4.0% 1.6% -2.4% -5.9% 1.3% -2.9% -0.6% 1.8% -1.3% -7% -6% -5% -4% -3% -2% -1% 0% 1% 2% 3% RetailLodgesRestaurants Percent Change in "Same Store" Sales SEASON-TO-DATE CHANGE "Same Store" Gross Sales Winter 2011/12 vs. Winter 2010/11 VV+LH Combined Vail Village Lionshead 0.8% 8.0%8.7% 21.5% 8.1% -0.8% -8.3% 1.3% 5.9%4.3%5.7%7.6% -6.4%-4.5% -10.0% -3.5%-3.7%-7.0%-5.9% 5.4%4.8%3.0% 7.9% 2.5% -9.5% 2.8% -3.6% 1.6% -1.0% 3.7%5.5% -4.2% -24.0%-27.1% -3.7% -24.4% -5.9% 1.3% -2.9%-0.6% 1.8% - 1.3% -30% -20% -10% 0% 10% 20% 30% VV RetailVV LodgesVV RestaurantsLH RetailLH LodgesLH Restaurants Percent Change in "Same Store" Sales MONTHLY CHANGE "Same Store" Gross Sales Winter 2011/12 vs. Winter 2010/11Nov Dec Jan Feb Mar Apr Winter Total 9 - 5 - 3 7/17/2012 Town of Vail - Sales Summary Winter 2011/12, as of 4/30/12 The report is produced by the Town of Vail Economic Development Office, with data provided by the Town of Vail Finance Department, and is prepared by MTRiP, the Mountain Travel Research Program. For further information, please contact: Kelli McDonald, Town of Vail Economic Development Manager (970.479.2454, kmcdonald@vailgov.com). Series 3: COMPARISON: ALL STORE VS SAMES STORE for Winter 2011/12 (Nov 11 thru Apr 12) This winter, “same store” gross sales outpaced “all store” sales tax collections for: • LH retail • LH restaurants This winter, “same store” gross sales trailed “all store” sales tax collections for: • VV retail • VV lodges • LH lodges • VV restaurants Monthly detail – VV+ LH combined: • Retail: “Same store” trailed “all store” in all months (Nov thru Apr). • Lodging: “Same store” trailed “all store” in all months (Nov thru Apr). • Restaurants: “Same store” trailed “all store” in all months (Nov thru Apr). Monthly detail – VV: • Retail: “Same store” trailed “all store” in all months (Nov thru Apr). • Lodging: “Same store” trailed “all store” in all months (Nov thru Apr). • Restaurants: “Same store” trailed “all store” in all months (Nov thru Apr). 1.6%4.2% -3.4% 9.6%13.4% 4.7%7.3%10.1% -1.8%-4.0%-5.9%-0.6% 1.6%1.3%1.8% -2.4%-2.9%-1.3% -40% -30% -20% -10% 0% 10% 20% 30% 40% VV+LHVVLHVV+LHVVLHVV+LHVVLH Percent Change in Sales Tax or Gross Sales SEASON-TO-DATE CHANGE "All Store" vs. "Same Store" Winter 2011/12 vs. Winter 2010/11 ALL STORE: Winter 2011/12 to date SAME STORE: Winter 2011/12 to date RetailLodgesRestaurants 12.9% 1.5% -5.1% 12.7% -2.0%-1.6% 1.6% 28.4% 20.1% 4.9%7.0%5.1% 14.2%9.6%13.7%11.8% 2.4% 14.0% 6.4% -6.6% 7.3%6.1% -4.3%-5.4%-2.2%-5.4%-6.0%-4.0% 8.1%3.7% -4.0% 6.8%0.6% -3.9% 1.6%5.2%6.4% -9.0% 4.1% -1.3% -24.1% -2.4% -40% -30% -20% -10% 0% 10% 20% 30% 40% NDJFMATot.NDJFMATot.NDJFMATot. Percent Change in Sales Tax or Gross Sales MONTHLY CHANGE: VV + LH COMBINED "All Store" vs. "Same Store" Winter 2011/12 vs. Winter 2010/11 ALL STORE: % Change, 2011/12 vs. 2010/11 SAME STORE: % Change, 2011/12 vs. 2010/11 RetailLodgingRestaurants 16.7% 1.2% -3.3% 18.6% -1.3% 8.9%4.2% 39.3% 26.8% 7.0%8.2%8.5% 24.3% 13.4%17.9%17.0% 4.2% 14.8%9.1% -2.3% 10.1% 0.8% -8.3%-6.4%-5.9%-9.5% 5.5% -5.9% 8.0% 1.3% -4.5% 5.4%2.8% -4.2% 1.3% 8.7%5.9% -10.0% 4.8% -3.6% -24.0% -2.9% -40% -30% -20% -10% 0% 10% 20% 30% 40% NDJFMATot.NDJFMATot.NDJFMATot. Percent Change in Sales Tax or Gross Sales MONTHLY CHANGE: VAIL VILLAGE "All Store" vs. "Same Store" Winter 2011/12 vs. Winter 2010/11 ALL STORE: % Change, 2011/12 vs. 2010/11 SAME STORE: % Change, 2011/12 vs. 2010/11 Vail Village RetailVail Village Lodging Vail Village Restaurants 9 - 5 - 4 7/17/2012 Town of Vail - Sales Summary Winter 2011/12, as of 4/30/12 The report is produced by the Town of Vail Economic Development Office, with data provided by the Town of Vail Finance Department, and is prepared by MTRiP, the Mountain Travel Research Program. For further information, please contact: Kelli McDonald, Town of Vail Economic Development Manager (970.479.2454, kmcdonald@vailgov.com). Monthly detail – LH: • Retail: “Same store” outpaced “all store” in all months except April. • Lodging: “Same store” trailed “all store” in all months except February. • Restaurants: “Same store” trailed “all store” in November, January, February and April, but outpaced “all store” in December and March. 6.6%2.1% -8.5% 1.3% -3.3% -21.4% -3.4% 14.8%11.4% 2.4%5.3%0.5%2.3%4.7%2.8% -4.7%-3.3% 11.4% -2.0% -20.6% -1.8% 21.5% 4.3% -3.5% 3.0%1.6% -27.1% -0.6% 8.1%5.7% -3.7% 7.9% -1.0%-3.7% 1.8% -0.8% 7.6% -7.0% 2.5%3.7% -24.4% -1.3% -40% -30% -20% -10% 0% 10% 20% 30% 40% NDJFMATot.NDJFMATot.NDJFMATot. Percent Change in Sales Tax or Gross Sales MONTHLY CHANGE: LIONSHEAD "All Store" vs. "Same Store" Winter 2011/12 vs. Winter 2010/11 ALL STORE: % Change, 2011/12 vs. 2010/11 SAME STORE: % Change, 2011/12 vs. 2010/11 Lionshead Retail Lionshead Lodging Lionshead Restaurants 9 - 5 - 5 7/17/2012 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: July 17, 2012 ITEM/TOPIC: Matters from Mayor and Council 7/17/2012 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: July 17, 2012 ITEM/TOPIC: Executive Session, pursuant to: 1) C.R.S. §24-6-402(4)(b) - to receive legal advice on specific legal questions, regarding: Golf Course Clubhouse redevelopment and pending Open Records requests. PRESENTER(S): Matt Mire 7/17/2012 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: July 17, 2012 ITEM/TOPIC: Adjournment (4:55 p.m.) NOTE: UPCOMING MEETING START TIMES BELOW (ALL ARE APPROXIMATE DATES AND TIMES AND SUBJECT TO CHANGE) -------------------- THE NEXT REGULAR VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BEGIN AT APPROXIMATELY 12:30 P.M. (or TBD), TUESDAY, AUGUST 7, 2012 IN THE VAIL TOWN COUNCIL CHAMBERS FUTURE AGENDA ITEMS: TBD: 2nd Reading Ord 8, Vail Golf Course - Bill Gibson - ES - 30 min. Ballot Language Charter Changes - M. Mire - ES - 30 min. Employee Housing Strategic Plan Update - N. Timm - ES - 30 min. Site Visit - Sundial Plaza - Gregg B. - WS - 30 min. - TBD Ford Park discussion re: noise - Todd O./Greg Hall - 30 min. - WS - 8/7 Bob McKown recognition of service for 8 yrs on Liquor Board and CSE - ES - 8/7 Wayfinding - Greg H/Suzanne S. - WS - 30 min. - 8/7 or 8/21 Ford Park Construction Contract Award- Todd O./Greg H. - 30 min. - ES - 8/21 Ever Vail - George - 30 min. - ES - 8/21 Fire Station #2 Bid Award - Greg H. - 15 min - ES - 8/21 VGCC bid award - Greg H - 15 min. - ES - 8/21 Station 2 Review and Bid Award (Main Vail) - Mark Miller - 30 min. - WS - 8/21 Recycling discussion - Kristen B - 30 min. - WS - TBD Parking Operational Review and Policy Discussion - Greg Hall - WS - 30 min. - TBD Open Space Discussion with Toby Sprunk, Eagle County Open Space Director - TBD Housing Fee in Lieu Discussion - TBD Gore Creek Water Quality Update - Bill Carlson - TBD Outdoor Display Goods - George Ruther - TBD Historic District - George Ruther - TBD Sister City discussion - TBD Review of Inclusionary Zoning and Housing Strategic Plan - George R - WS - 60 min. -TBD Joint Meeting with VRD re: operations of event center - TBD 7/17/2012