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HomeMy WebLinkAbout2012-08-07 Agenda and Support Documentation Town Council Work SessionVAIL TOWN COUNCIL WORK SESSION AGENDA VAIL TOWN COUNCIL CHAMBERS 75 S. Frontage Road W. Vail, CO 81657 1:00 P.M., AUGUST 7, 2012 NOTE: Times of items are approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. Public comments on work session item may be solicited by the Town Council. 1. ITEM/TOPIC: DRB/PEC Update (15 min.) 2. ITEM/TOPIC: Phase I Conceptual Design Wayfinding Guest Enhancement Project Review (45 minutes) PRESENTER(S): Greg Hall, Henry Beer and Dave Tweed Stantec/Comm Arts ACTION REQUESTED OF COUNCIL: The Town Council is requested to review, comment and provide direction on the Conceptual Design of Phase 1 of the Wayfinding Guest Enhancement Project, as well as discussing priorities for implementation. BACKGROUND: The Town Council participated in an overview of the Wayfinding Guest Enhancement Project at its March 6, 2012 meeting, which included approving guiding principles, project scope and process. Today’s meeting will provide an update on the work that has transpired since March 6th. The process included 3 meetings with a 15 member Advisory Group made up of various sectors of the Vail community. The Conceptual Design Wayfinding package is a result of the professional recommendations and experience of CommArts/Stantec, working with the support and collaboration of the town staff and Advisory Group participants. STAFF RECOMMENDATION: The staff recommends the Town Council review, comment and provide direction on the Conceptual Design of Phase 1 of the Wayfinding Guest Enhancement Project, as well as discussing priorities for implementation. 3. ITEM/TOPIC: Proposed revenue projections for 2013. (30 min.) PRESENTER(S): Kathleen Halloran ACTION REQUESTED OF COUNCIL: Discuss the projected major revenue items for the 2013 budget and provide direction to staff. BACKGROUND: The annual budget cycle starts with the discussion of major revenues. Future revenues are calculated based on current year to date, five-year averages and analysis of external economic influences. 8/7/2012 STAFF RECOMMENDATION: Discuss and provide recommendations to the 2013 revenue projections. 4. ITEM/TOPIC: Town of Vail Municipal Site Update and Schematic Design Sign Off. The following information will be presented during the work session discussion:-Follow up to old business from the previous hearing on this topic- Recommended schematic design program-Next steps for advancing the project forward (60 min.) PRESENTER(S): George Ruther, Town of Vail and Will Hentschel, OZ Architecture ACTION REQUESTED OF COUNCIL: The Vail Town Council is being asked to approve, approve with modifications or deny the schematic design package for the new municipal office building. BACKGROUND: Schematic design approval is a critical step in the project design process. Acceptance of the schematic design package by the Town Council allows the architects and design team to begin work on the design development phase of the project and prepare a development application for submittal to the Town's Planning & Environmental Commission and Design Review Board. On July 17th the Vail Town Council granted schematic design approval for the building square footage and area allocations; bulk, bulk mass and height; and inerior layout of and flow. The design team will return to the Vail Town Council meeting on August 21st with an update on off site improvements, a probable cost estimate for the project and a follow up to any unresolved issues or questions arised at this work session. STAFF RECOMMENDATION: The Vail Town staff recommends the Town Council approves the schematic design package as presented. Acceptance of the package provides the design team with the direction needed to continue to move the project forward. 5. ITEM/TOPIC: Information Update and Attachments: 1) Memorandum: Issues Surrounding Special Events on the Lower Bench of Ford Park; 2) June Sales Tax; 3) Dobson & Library Paving Memorandum; 4) First Quarter Investment Report; 5) July Revenue Highlights 6) Update on CSE allocations (20 min.) 6. ITEM/TOPIC: Matters from Mayor and Council (10 min. ) 7. ITEM/TOPIC: Executive Session C.R.S. §24-6-402(4)(b) - to receive legal advice on specific legal questions; Regarding: Pending and threatened litigation. (10 min. ) PRESENTER(S): Matt Mire 8. ITEM/TOPIC: Adjournment (4:00 p.m.) NOTE: UPCOMING MEETING START TIMES BELOW (ALL ARE APPROXIMATE DATES AND TIMES AND SUBJECT TO CHANGE) -------------------------------------------------------------------------------------------- 8/7/2012 THE NEXT REGULAR VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BEGIN AT APPROXIMATELY 12:30 P.M. (or TBD), TUESDAY, AUGUST 21, 2012 IN THE VAIL TOWN COUNCIL CHAMBERS August 7, Work Session: DRB/PEC updates - Warren - WS - 15 min. Information Updates: ? - 15 min. Executive Session items: ? - 30 min. Wayfinding - Greg H/Suzanne S. - WS - 30 min. Major Revenue 2013 Discussion - Kathleen - WS - 20 min. August 7, Evening Meeting: 2nd reading of Ord. #9, - 2nd supplemental - Kathleen - 15 min. VVTh Ord 2 & Res 2 - Bill G - 30 min. Ballot Language Charter Changes - M. Mire - ES - 30 min ERWSD sewer easement Potato Patch - Tom K - 20 min. Gore Creek Promenade restaurant lease on town property - Rachel - 10 min. Muni Site - George - 30 min. One Willow bldg common proceed through dev review process - Rachel - 15 min. Consent Agenda: July 3 & 17 meeting minutes; and Bighorn Creek Utility Crossing - 10 min. Town Manager Report: Fire and ERWSD updates - 5 min. Bob McKown recognition for 8 yrs service on CSE & LLA - Pam/Lorelei/Tammy -5 min. Employee Housing Strategic Plan Update - N. Timm - 30 min. FUTURE AGENDA ITEMS TBD: Site Visit - Sundial Plaza - Gregg B. - WS - 30 min. - TBD Ever Vail - George - 30 min. - ES - 8/21 Ford Park Construction Contract Award- Todd O./Greg H. - 20 min. ES - 8/21 Fire Station #2 Bid Award - Greg H. - 20 min - ES - 8/21 Station 2 Review and Bid Award (Main Vail) - Mark Miller - 20 min. - WS - 8/21 Review of Inclusionary Zoning&Housing Strategic Plan - Nina Timm - WS -30 min.-8/21 Vail Valley Medical Center (VVMC) Update re: their Planning Process to include Site Impacts and FAA/Helicopters - 8/21 Joint Meeting with VRD re: operations of event center - 8/21 Parking Operational Review and Policy Discussion - Greg Hall - WS - 30 min. - 8/21 Ford Park discussion re: noise - Todd O./Greg Hall - WS - 30 min. - 9/4 Combined Ambulance District Presentation - WS 20 min - 9/4 Recycling discussion - Kristen B - 30 min. - WS - TBD Open Space Discussion with Toby Sprunk, Eagle County Open Space Director - TBD Housing Fee in Lieu Discussion – TBD Gore Creek Water Quality Update - Bill Carlson - TBD Outdoor Display Goods - George Ruther - TBD Historic District - George Ruther - TBD Sister City discussion - TBD 8/7/2012 8/7/2012 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: August 7, 2012 ITEM/TOPIC: DRB/PEC Update ATTACHMENTS: DRB results from July 18, 2012 PEC results from July 23, 2012 DRB results from August 1, 2012 8/7/2012 Page 1 DESIGN REVIEW BOARD AGENDA PUBLIC MEETING July 18, 2012 Council Chambers 75 South Frontage Road West - Vail, Colorado, 81657 **Order and times of agenda items are subject to change** MEMBERS PRESENT MEMBERS ABSENT Tom DuBois Andy Forstl Brian Gillette Rollie Kjesbo Libby Maio PROJECT ORIENTATION 1:00pm SITE VISITS 1. Glen Lyon Office Building - 1000 South Frontage Road West 2. MJG Forest Road LLC - 765 Forest Road 3. Gore Creek Promenade Restaurant - 193 Gore Creek Drive Units A & D MAIN AGENDA 3:00pm 1. Glen Lyon Office Building DRB120258 / 10 minutes Bill Final review of a minor exterior alteration (repaint) 1000 South Frontage Road West/Lot 54, Glen Lyon Subdivision Applicant: Vail Corporation, represented by Jeffrey Babb ACTION: Approved MOTION: Kjesbo SECOND: Gillette VOTE: 5-0-0 2. MJG Forest Road LLC DRB120242 / 10 minutes Rachel Final review of changes to approved plans (stair tower, landscaping) 765 Forest Road/Lot 8, Block 2, Vail Village Filing 6 Applicant: MJG Forest Road LLC, represented by Steven Riden ACTION: Approved MOTION: Kjesbo SECOND: Gillette VOTE: 5-0-0 3. Gore Creek Promenade Restaurant DRB120250 / 15 minutes Rachel Final review of a minor exterior alteration (façade) 193 Gore Creek Drive Units A & D/Lot A, Block 5B, Vail Village Filing 1 Applicant: Margaret Rosenquist, represented by Matt Morgan ACTION: Approved with conditions MOTION: Kjesbo SECOND: Gillette VOTE: 5-0-0 CONDITION(S): 1. This approval is contingent upon the applicant obtaining approval for a minor exterior alteration and conditional use permit from the Planning and Environmental Commission. 4. Potato Patch Condominium Association DRB120255 / 10 minutes Bill Final review of a minor exterior alteration (façade) 950 Red Sandstone Road/Potato Patch Club Applicant: Potato Patch Condominium Association Inc, represented by Mark Donaldson ACTION: Approved with conditions 1 - 1 - 1 8/7/2012 Page 2 MOTION: Kjesbo SECOND: Maio VOTE: 4-0-1 (DuBois recused) CONDITION(S): 1. The applicant shall construct the new building facades to match the exterior colors and materials of the existing buildings. 2. This design review approval does not apply to the trash enclosure/maintenance building shown on the submitted architectural plans. STAFF APPROVALS The Sebastian DRB120193 Warren Final review of a minor exterior alteration (landscaping) 16 Vail Road/Lot O & M, Block 5D, Vail Village Filing 1 Applicant: Ferruco Vail Ventures LLC, represented by Mauriello Planning Group Gagner Residence DRB120222 Rachel Final review of changes to approved plans (patio) 4501 Spruce Way, Unit B/ Lot 1, Block 3, Bighorn Subdivision 3rd Addition Applicant: Tim Gagner Reusswig Residence DRB120226 Rachel Final review of a minor exterior alteration (windows, façade) 2985 Booth Creek Drive/Lot 4, Block 6, Vail Village Filing 11 Applicant: Peter Reusswig, represented by Nedbo Construction Inc. Richey Residence DRB120230 Warren Final review of a minor exterior alteration (deck) 5020 Main Gore Drive Unit I-2/ Unplatted, Vail East Townhouse Condos aka Gore Creek Meadows Applicant: Tim Richey Pitkin Creek Bus Stop DRB120231 Warren Final review of a minor exterior alteration (ADA ramp, guardrail) 3897 Bighorn Road/Unplatted Applicant: Town of Vail, represented by Michael Kuhn Reser Residence DRB120232 Warren Final review of a minor exterior alteration (windows) 4800 Meadow Drive Unit 12/Unplatted Applicant: Martin Reser, represented by Ankerholz Inc MHV Residence DRB120233 Warren Final review of an addition (deck enclosures) 600 Vail Valley Drive Unit F2 (Northwoods)/ Unplatted Applicant: MHV Inc, represented by Nedbo Cabin Fever DRB120234 Rachel Final review of a sign application (business identification) 225 Wall Street/ Lot B, Block 5C, Vail Village Filing 1 Applicant: Chuck Struve Orlinsky Residence DRB120235 Rachel Final review of a minor exterior alteration (garage door) 1459 Green Hill Court/Lot 6A, Glen Lyon Subdivision Applicant: David Orlinsky, represented by Julie Spinnato 446 Forest Road DRB120236 Warren 1 - 1 - 2 8/7/2012 Page 3 Final review of a sign (temporary site development) 446 Forest Road/Lot 5, Block 1, Vail Village Filing 3 Applicant: Vail Slopeside, LLC, represented by Michael English Reske/Burney Residence DRB120237 Warren Final review of changes to approved plans (gable, siding) 5194 Main Gore Drive South/Lot 16, Vail Meadows Filing 1 Applicant: Brian Reske Vail Golf Course Townhomes DRB120238 Warren Final review of a minor exterior alteration (landscaping) 1720 Sunburst Drive/Sunburst Filing 3 Applicant: Vail Golf Course Townhomes Phase 1 HOA, represented by Chad Roberts DeLong Residence DRB120239 Warren Final review of a minor exterior alteration (roof) 1788 West Gore Creek Drive/Lot 30, Vail Village West Filing 1 Applicant: Rondal DeLong, represented by G & G Roofing Gowen Residence DRB120240 Warren Final review of a minor exterior alteration (windows, doors) 1635 Golf Terrace Lane/Lot 1, Sunburst Filing 3 Applicant: John and Susan Gowen, represented by Trent Hubbard Holy Cross Energy DRB120241 Warren Final review of a minor exterior alteration (landscaping) East Vail (for a complete list of locations please consult the Community Development Department) Applicant: Holy Cross Energy Drummond Residence DRB120243 Rachel Final review of an addition (loft) 225 Wall Street Unit 307/Lots 1&2, Vail Village Filing 1 Applicant: Chris and Steffani Drummond, represented by Donald Kelly Mueller Residence DRB120244 Tom T. Final review of a minor exterior alteration (landscaping) 910 Fairway Drive/Lot 8-B, Vail Village Filing 10 Applicant: Johann and Ann Marie Mueller Reimers Residence DRB120245 Warren Final review of a minor exterior alteration (foundation and landscaping) 3090 Booth Creek Drive/Lot 8, Block 3, Vail Village Filing 11 Applicant: Art and Lindsay Reimers, represented by Duane Piper Prager Residence DRB120246 Rachel Final review of changes to approved plans (hot tub) 1817 Meadow Ridge Road Unit 2/Lot 21, Buffehr Creek Applicant: Diane and Nelson Prager, represented by SRE Building Associates LLC Etters Residence DRB120247 Warren Final review of a minor exterior alteration (entry door) 5197 Black Gore Drive Unit B-8/Heather at Vail Applicant: Pepper Etters 1 - 1 - 3 8/7/2012 Page 4 Middle Creek Village DRB120248 Warren Final review of a minor exterior alteration (BBQ area) 145 North Frontage Road West/Lot 1, Middle Creek Subdivision Applicant: Coughlin and Company Lion’s Mane Condominiums DRB120251 Warren Final review of a minor exterior alteration (retaining wall) 1116 Sandstone Drive/Lot A5, Block A6, Lion’s Ridge filing 1 Applicant: Lion’s Mane HOA, represented by Todd Horn Zuckerman Residence B12-0252 JRM Final review of a minor exterior alteration (roof) 2943 Bellflower Drive/Lot 4, Block 6, Vail Intermountain Applicant: Alan B. Zuckerman North Trail Townhomes DRB120253 Warren Final review of a minor exterior alteration (window wells) 2477 Garmisch Drive/Lot 2, Block H, Vail Das Schone Filing 2 Applicant: Tim Curran, represented by Burke Harrington Schrager Residence DRB120254 Warren Final review of a minor exterior alteration (landscaping) 4249 Nugget Lane/Lot 8, Bighorn Estates Applicant: Barry Schrager, represented by Kirsten Springer Scott Residence DRB120256 Warren Final review of a sign application (temporary site development) 4898 Meadow Lane/Lot 15, Block 7, Bighorn 5th Addition Applicant: Mark Scott, represented by David Irwin Kuppinger Residence DRB120257 Warren Final review of a sign application (temporary site development) 1699 Buffehr Creek Road/Lot D, Eleni Zneimer Subdivision Applicant: Jordan Kuppinger, represented by David Irwin Holy Cross Energy DRB120261 Warren Final review of a minor exterior alteration (landscaping) North side of I-70 and Bald Mountain Road/ Unplatted (a complete description of the location and work is on file at the Community Development Department) Applicant: Holy Cross Energy on Town of Vail property Buffer Creek Condo Association DRB120262 Lynne/Warren Final review of a minor exterior alteration (landscaping) 1860 Meadow Ridge Road/Lots 7, 8 9, Buffehr Creek Subdivision Applicant: Chris Wombolt, Buffer Creek Condo Association Treasurer Colorado Mountain Condominiums DRB120263 Warren Final approval of changes to approved plans (trash enclosure roof) 1310 Westhaven Drive/Unplatted (Cascade Village, Area A) Applicant: Colorado Mountain Condominium Association, represented by Don McLaughlan Sullivan Residence DRB120264 Rachel Final review of a minor exterior alteration (deck, walls) 2645 Larkspur Lane/ Lot 3, Block 2, Vail Intermountain Applicant: Sheila Sullivan 1 - 1 - 4 8/7/2012 Page 5 O’Hara Residence DRB120265 Bill Final review of a minor exterior alteration (decks, hot tub) 1711b Geneva Drive/Lot 5B, Matterhorn Village Applicant: Mark Ward Gudmunson Residence DRB120267 Bill Final review of a minor exterior alteration (windows) 1320 Westhaven Drive (Millrace Condominiums)/Cascade Village Applicant: Don MacLachlan Kirkpatrick Residence DRB120268 Rachel Final review of a minor exterior alteration (landscaping) 1462 Greenhill Court/ Lot 19, Glen Lyon Subdivision Applicant: Joan M. Kirkpatrick Iceliux LLC DRB120270 Rachel Final review of changes to approved plans (support beam) 2430 Chamonix Lane/Lot 12, Block B, Vail Das Schone Filing 1 Applicant: Iceliux LLC, represented by Nedbo Construction Morton Residence DRB120271 Rachel Final review of changes to approved plans (a/c condenser) 302 Hanson Ranch Road/Lot I, Block 5A, Vail Village Filing 5 Applicant: William Morton, represented by GPSL Architects Vannelli Residence DRB120273 Warren Final review of a minor exterior alteration (a/c unit) 4416 Columbine Drive/Lot 3, Bighorn Subdivision Addition 3 Applicant: Steven Vannelli, represented by Gary Kelly West Vail Mall DRB120276 Warren Final review of a minor exterior alteration (painting) 2161 North Frontage Road West/Lot 2, Vail Das Schone Filing 3 Applicant: Gart Properties, represented by Ankerholz Inc. West Vail Mall DRB120282 Warren Final review of a minor exterior alteration (sidewalk) 2161 North Frontage Road West/Block 2-A, Vail Das Schone Filing 3 Applicant: West Vail Mall Corporation, represented by Ankerholz Inc. Eagle River Water and Sanitation District DRB120284 Warren Final review of a minor exterior alteration (windows) 846 Forest Road/Lot D, Vail Village Filing 2 Applicant: Eagle River Water and Sanitation District, represented by Paul Breitenwischer Riverbend DRB120285 Warren Final review of a minor exterior alteration (re-paint) 4800 Meadow Drive/Unplatted Applicant: Riverbend HOA, represented by Ankerholz Inc. Sunwood Condominiums DRB120286 Warren Final review of a minor exterior alteration (repaint) 4594 Meadow Drive/Unplatted Applicant: Sunwood HOA, represented by Ankerholz Inc. 1 - 1 - 5 8/7/2012 Page 6 Aspen Tree Condo Association DRB120288 Tom T. Final review of a minor exterior alteration (landscaping) 931 Red Sandstone Road/Aspen Tree Applicant: Aspen Tree Condo Association, represented by Jeff Snyder The applications and information about the proposals are available for public inspection during regular office hours in the project planner’s office, located at the Town of Vail Community Development Department, 75 South Frontage Road. Please call 479-2138 for information. Sign language interpretation available upon request with 24 hour notification. Please call 479-2356, Telephone for the Hearing Impaired, for information. 1 - 1 - 6 8/7/2012 Page 1 PLANNING AND ENVIRONMENTAL COMMISSION July 23, 2012 1:00pm TOWN COUNCIL CHAMBERS / PUBLIC WELCOME 75 S. Frontage Road - Vail, Colorado, 81657 **Order and times of agenda items are subject to change** Site Visit Gore Creek Restaurant – 193 East Gore Creek Drive 20 minutes 1. A request for the review of a minor exterior alteration, pursuant to Section 12-7B-7, Exterior Alterations or Modifications, Vail Town Code, for the removal of floor area less than 100 square feet, the modification of a roofline and the addition of a new outdoor dining deck and modification of an existing outdoor dining deck, to facilitate the combination of two commercial spaces for a new eating and drinking establishment, located at 193 East Gore Creek Drive/ Part of Lot A, Block 5B, Vail Village Filing 1, and setting forth details in regard thereto. (PEC120026) Applicant: Gore Creek Plaza LLC, represented by Matt Morgan Planner: Rachel Dimond Minor exterior alteration ACTION: Approved with condition(s) MOTION: Kurz SECOND: Cartin VOTE: 7-0-0 CONDITION: 1. The applicant shall obtain approval from the Vail Town Council for improvements on public property and enter into an encroachment agreement with the Town of Vail for improvements on Town of Vail property prior to issuance of any building permit affecting public property. Conditional Use Permit ACTION: Approved with condition(s) MOTION: Kurz SECOND: Cartin VOTE: 7-0-0 CONDITION: 1. The applicant shall obtain approval from the Vail Town Council for improvements on public property and enter into an encroachment agreement with the Town of Vail for improvements on Town of Vail property prior to issuance of any building permit affecting public property. Rachel Dimond gave a presentation per the staff memorandum. She highlighted the staff recommendation that a minimum of 10 feet of width be maintained on the Gore Creek Promenade for pedestrian and maintenance circulation. She went through the criteria for the applications. Dru Schwyhart of Semple Brown Designs, representing the applicant, gave a presentation including a digital 3D model. There was no public comment. 1 - 2 - 1 8/7/2012 Page 2 Commissioner Bird asked if there would be outdoor music. Matt Morgan stated that they would not have outdoor music. Commissioner Hopkins thought the plan was in compliance and would be a great addition. Commissioner Cartin thought the application was well done and commended the recycling effort. Commissioner Pratt commented on the railings and making them more visible. Commissioner Rediker asked what the applicants thoughts are regarding the pedestrian circulation width proposed by staff. Matt Morgan explained his position on the patio and wanting as much as would be permitted. He understands the Town’s position, but would take as much as he could get. Commissioner Bird asked about the railings and what would be in place when they are removed. Commissioner Rediker asked where the gutters drained to. Rachel Dimond stated that she believed it discharged directly into the creek. 60 minutes 2. A request for a recommendation to the Vail Town Council for a prescribed regulations amendment, pursuant to 12-3-7, Amendment, Vail Town Code, to allow for amendments to Title 12, Zoning Regulations, to amend the development review process, and setting forth details in regard thereto. (PEC120010) Applicant: Town of Vail Planner: Rachel Dimond ACTION: Tabled to August 13, 2012 MOTION: Kurz SECOND: Pratt VOTE: 7-0-0 Rachel Dimond gave a presentation on condition uses which may be better addressed in a different process. Rachel discussed the concept of process changes around arcades, bowling alleys, and theaters. Commissioner Pratt stated that the PEC has used time limits in the past on uses that were questionable just in case it was more controversial. A Dave and Busters establishment, for example, may not be appropriate. Commissioner Pierce raised a concern regarding extraneous requests that the PEC can address in a conditional use permit. Rachel Dimond gave some history to the enforcement of conditional use permit time limits and the difficulty associated with them. Commissioner Kurz suggested that the business license form be updated to state what service the business will be providing in order to catch those which are not permitted uses and need to enter the Planning and Environmental Commission process. 1 - 2 - 2 8/7/2012 Page 3 Commissioner Rediker stated a concern regarding a large scale amusement business, such as a Chucky Cheese or Dave and Busters. Warren Campbell stated that a gross square footage threshold may be appropriate to trigger a conditional use permit for larger business models. Commissioner Pratt suggested that there may be a threshold of square footage which triggers a conditional use permit. Rachel Dimond covered the review process for brew pubs. Jim Lamont, representing the Vail Homeowners Association, spoke to the appropriateness of the scale threshold for having certain land uses remain a conditional use permit. He speculated that in the future there will be more combinations of commercial spaces and larger, more impactful land uses. He made comments regarding loading and delivery for brew pubs. He is not assured that modern mechanicals have addressed the odor concerns of the past. Commissioner Pierce stated that the positive of the conditional use permit regarding brew pubs is the ability to address any traffic generation regarding loading and delivery. Commissioner Pratt suggested that a floor area threshold is an appropriate control for what may be permitted and that which is conditional. Rachel Dimond covered the review process for liquor stores. Commissioner Cartin spoke to the recent Vail Fine Wines application and the tendency for liquor stores to push the sign regulations and place storage shelves for products in front of windows. These elements need to be addressed. Jim Lamont spoke to a concern about the loading and delivery traffic associated with liquor stores and the community’s inability to utilize the established loading and delivery facilities. If the use of the loading and delivery facilities were required there may be reduced concern. He mentioned a legal battle regarding the pick up of product at a liquor store in the A&D Building (former Golden Bear). The regulations were to help affect diversity of commercial offerings in the villages. Rachel Dimond covered the review process for electronic stores, luggage stores, and household appliance stores. Jim Lamont inquired as to the repair shop and whether it was specific to electronic repair. He suggested looking at Avon, Edwards, and Eagle to see what offerings are provided in the support communities. Commissioner Pratt expressed a concern of business always chasing the hot trend and eliminating a diversity of offerings. He suggested sub-categories to address unique land uses that may need need more or less regulation. Commissioner Bird spoke to the limited number of commercial property owners and their desire to have unique and exciting land uses. Commissioner Kurz spoke to a concern that the Town’s role may not be to determine what land uses should be balanced. A system for screening uses is needed with fewer categories, but with ability to impose time frames of operation. 1 - 2 - 3 8/7/2012 Page 4 Rachel Dimond covered the review process for meeting rooms. Commissioner Pierce suggested that there be a process for parking, loading and delivery, housing mitigation plans, etc, to address impacts. Jim Lamont offered that the concern around meeting rooms in the past was parking. Rachel Dimond covered the process for patios, decks, etc. Commissioner Pierce raised his concern regarding the impact of privacy, noise, etc. This is different than the other topics discussed today. This land use needs to be more carefully regulated. Commissioner Pratt agreed. Commissioner Hopkins spoke to her memory of the Up the Creek outdoor patio and its impact on the revitalization of the Gore Creek Promenade. Commissioner Pratt spoke to the need to review new patios and decks and there may be others that could have a different process. Jim Lamont spoke to a distinction between fine dining deck and decks that become areas for smoking and drinking and have negative impacts into the late evening/early morning. Rachel Dimond covered the process for massage parlors. The Commission had nothing to add to staff’s suggested amendments. Rachel Dimond covered professional offices and the permitted and conditional use designations in various zone districts. Jim Lamont inquired as to the conversion of dwelling units to commercial/office. Rachel explained the difference between the Village and Lionshead with regard to dwelling unit conversion to office. Commissioner Hopkins gave an example of the Bell Tower Building converting of office to residential. Commissioner Pierce spoke to the importance of having office and its positive impact to the community. Commissioner Pratt suggested that it may be appropriate to have office permitted on the second and third floor. He added that slopes in Lionshead may make an upper floor on grade on another side of the building. It was mentioned that parking may deter office land uses in the villages. Rachel Dimond covered the process for seasonal uses and structures. She suggested that a time frame may be an appropriate threshold for any change to process for this land use. Commissioner Cartin inquired as to how the pop up tents were addressed in the code. There is a difference between hotels putting up a tent verses a tent for a graduation party in their yard. There may be a distinction between commercial and limited residential uses. 1 - 2 - 4 8/7/2012 Page 5 Jim Lamont added that there are a numerous variety of tents and uses. He suggested that there needs to be a conversation about the impact of tents, duration, amplified sound, etc. 3. A request for a recommendation to the Vail Town Council, pursuant to Section 12-3-7, Amendment, Vail Town Code, for prescribed regulations amendments to Title 12, Zoning Regulations, and Title 14, Development Standards, Vail Town Code, to require restoration of watercourses and riparian areas, and setting forth details in regard thereto. (PEC120011) Applicant: Town of Vail Planner: Rachel Dimond ACTION: Tabled to August 13, 2012 hearing MOTION: Kurz SECOND: Cartin VOTE: 7-0-0 4. A request for the review of conditional use permits, pursuant to Section 12-9C-3, Conditional Uses, Vail Town Code, for a healthcare facility and a public building and grounds, to allow for the redevelopment of the Town of Vail municipal site with a medical research, rehabilitation, and office building and a municipal office building located at 75 and 111 South Frontage Road West/ Unplatted, and setting forth details in regard thereto. (PEC120012) Applicant: Vail MOB, LLC, represented by Triumph Development and Town of Vail, represented by Consilium Partners, Vail Planner: Warren Campbell ACTION: Tabled to August 27, 2012 hearing MOTION: Kurz SECOND: Cartin Vote: 7-0-0 5. Approval of July 9, 2012 minutes MOTION: Cartin SECOND: Pratt VOTE: 7-0-0 6. Information Update 7. Adjournment MOTION: Kurz SECOND: Cartin VOTE: 7-0-0 The applications and information about the proposals are available for public inspection during regular office hours at the Town of Vail Community Development Department, 75 South Frontage Road. The public is invited to attend the project orientation and the site visits that precede the public hearing in the Town of Vail Community Development Department. Please call (970) 479-2138 for additional information. Sign language interpretation is available upon request with 24-hour notification. Please call (970) 479-2356, Telephone for the Hearing Impaired, for information. Community Development Department Published July 20, 2012, in the Vail Daily. 1 - 2 - 5 8/7/2012 Page 1 DESIGN REVIEW BOARD AGENDA PUBLIC MEETING August 1, 2012 Council Chambers 75 South Frontage Road West - Vail, Colorado, 81657 MEMBERS PRESENT MEMBERS ABSENT Tom DuBois None Andy Forstl Brian Gillette Rollie Kjesbo Libby Maio PROJECT ORIENTATION 12:30pm SITE VISITS 1. Vail Village Parking Structure: Frontage Road ROW 2. Anderson Residence: 4515 Bighorn Road, Unit A 3. Mountain C.I. Holdings Limited: 2801 Snowberry Drive 4. Gold Peak Investments: 1664 Matterhorn Circle 5. Lionshead Parking Structure: 330 South Frontage Road West MAIN AGENDA 3:00pm 1. Ford Park DRB120295 / 10 minutes Bill Final review of changes to approved plans (stairs) 530 South Frontage Road East/unplatted Applicant: Town of Vail, represented by Todd Oppenheimer ACTION: Approved MOTION: Kjesbo SECOND: Maio VOTE: 5-0-0 2. One Willow Bridge Commercial LLC DRB120278 / 10 minutes Rachel Final review of a minor exterior alteration (landscaping) 1 Willow Bridge Road/Lot 2, Sonnenalp Subdivision Applicant: One Willow Bridge Commercial, represented by Sharon Cohn ACTION: Approved MOTION: Kjesbo SECOND: Maio VOTE: 5-0-0 3. Montgomery Residence DRB120293 / 5 minutes Bill Final review of a change to approved plans (door) 385 Gore Creek Drive (Vorlaufer)/Lots 14-18, Block 5, Vail Village Filing 5 Applicant: John Montgomery, represented by William Reslock ACTION: Approved MOTION: Kjesbo SECOND: Maio VOTE: 5-0-0 1 - 3 - 1 8/7/2012 Page 2 4. Gold Peak Investments LLC DRB120319 / 10 minutes Bill Final review of new construction (single family residence) 1664 Matterhorn Circle/Lot 13, Matterhorn Village Applicant: Gold Peak Investments LLC, represented by Suman Architects ACTION: Approved with conditions MOTION: Kjesbo SECOND: Forstl VOTE: 5-0-0 CONDITION(S): 1. The applicant shall bury all electrical service lines on the property prior to final certificate of occupancy. 5. Anderson Residence DRB120281 / 10 minutes Bill Final review of an addition (entry, bedroom) 4515 Bighorn Road, Unit A/Lot 6&7, Block 1, Bighorn 3rd Applicant: David and Cathy Anderson, represented by Martin Manley Architects ACTION: Tabled to August 15, 2012 MOTION: Kjesbo SECOND: Maio VOTE: 5-0-0 6. Mountain C.I. Holdings Limited DRB120318 / 15 minutes Bill Final review of new construction (two-family residence) 2801 Snowberry Drive/Lot 9, Block 9, Vail Intermountain Applicant: Mountain C.I. Holdings Limited, represented by Martin Manley Architects ACTION: Tabled to August 15, 2012 MOTION: Kjesbo SECOND: Forstl VOTE: 5-0-0 7. Vail Village Parking Structure DRB120314 / 10 minutes Rachel Final review of new construction (parking lane) South Frontage Road East right-of-way adjacent to 241 East Meadow Drive Applicant: Town of Vail, represented by Tom Kassmel ACTION: Denied MOTION: Gillette SECOND: Forstl VOTE: 5-0-0 8. Lionshead Parking Structure Recycling Center DRB120289 / 10 minutes Rachel Final review of a minor exterior alteration (relocate recycling center) 330 South Frontage Road West/Lot 1, Block 2, Vail Lionshead Filing 1 Applicant: Town of Vail, represented by Kristen Bertuglia ACTION: Tabled to August 15, 2012 MOTION: Kjesbo SECOND: Maio VOTE: 5-0-0 9. Lululemon Athletica DRB120302/ 10 minutes Rachel Final review of a sign application (business identification, window) 193 Gore Creek Drive Unit A/Lot A, Block 5B, Vail Village Filing 1 Applicant: Lululemon Athletica, represented by Katie Glasser ACTION: Approved with conditions MOTION: Kjesbo SECOND: Maio VOTE: 5-0-0 CONDITION(S): 1. The applicant shall install a business identification sign with a raised logo to provide relief. STAFF APPROVALS Moulton Residence DRB110524 Bill Final review of a minor exterior alteration (retaining wall) 2558 Arosa Drive/Lot 6, Block C, Vail Das Schone Filing 1 Applicant: Ed Moulton 1 - 3 - 2 8/7/2012 Page 3 Remmert Residence DRB120131 Bill Final review of an addition (garage) 5147 Gore Circle/Lot 14, Block 3, Bighorn Subdivision Addition 5 Applicant: Stephen Remmert, represented by Tom Beck Gore Creek Fly Fisherman DRB120249 Rachel Final review of a sign application (wall sign) 675 Lionshead Place/Lot 1, Vail Lionshead Filing 6 Applicant: Arrabelle at Vail Square LLC, represented by Jeffrey Babb Moretti Residence DRB120269 Rachel Final review of a minor exterior alteration (railing) 4465 Glen Falls Lane/Lot 6, Forest Glen Applicant: Wayne & Jaine Moretti, represented by Lauren Ford Reigers Residence DRB120272 Rachel Final approval of a minor exterior alteration (deck) 4800 Meadow Drive #11 (Riverbend at Vail)/unplatted Applicant: Pearl Reiger, represented by Ankerholz, Inc. Tresca Residence DRB120274 Warren Final review of a change to approved plans (a/c unit) 387 Beaver Dam Road/Lot 1, Block 4, Vail Village Filing 3 Applicant: Fred Tresca, represented by Steve Boderck One Willow Bridge Commercial LLC DRB120279 Rachel Final review of changes to approved plans (façade) 1 Willow Bridge Road/Lot 2 Sonnenalp Subdivision Applicant: One Willow Bridge Commercial, represented by Sharon Cohn Teunis Residence DRB120280 Warren Final review of a minor exterior alteration (siding) 3025 Booth Falls Road Unit A/Lot 14, Block 3, Vail Village Filing 13 Applicant: B.S. Teunis, represented by Rex Ingram Potato Patch Club Condo Association DRB120283 Bill Final review of a minor exterior alteration (windows) 950 Red Sandstone Road/Lot 6, Vail Potato Patch Applicant: Potato Patch Club Condo Association Inc, represented by Jeffrey Hanes Gore Range Condos DRB120287 Rachel Final review of a minor exterior alteration (handrails, exterior paint) 2189 Chamonix Lane/Lot 1, Vail Heights Applicant: Gore Range Condominiums Homeowners Association Holy Cross Energy DRB120290 Warren Final review of a minor exterior alteration (landscaping) Matterhorn Circle, Geneva Drive, and Alpine Drive neighborhood easements (for a complete list of locations please consult the Community Development Department) Applicant: Holy Cross Energy 1 - 3 - 3 8/7/2012 Page 4 Sandstone 70 HOA DRB120294 Warren Final review of a minor exterior alteration (deck, stairs, repaint) 950 Red Sandstone Road/Sandstone 70 Applicant: Sandstone 70 HOA, represented by Brian Counselman Grier Residence DRB120296 Bill Final review of a minor exterior alteration (deck, hot tub) 1422 Morraine Drive/Lot 11, Block 2, Dauphinais-Moseley Filing 1 Applicant: John Grier, represented by Bob Knepper Antlers Condominium Association DRB120297 Warren Final review of a minor exterior alteration (façade) 680 West Lionshead Place/Lot 3, Block 1, Vail Lionshead Filing 3 Applicant: Antlers Condominium Association, represented by Tom Schlader Potato Patch Club DRB120298 Bill Final review of a minor exterior alteration (landscaping) 950 Red Sandstone Road/Potato Patch Club Applicant: Potato Patch Club Condominium Association Inc, represented by Mark Donaldson Speck Residence DRB120299 Bill Final review of changes to approved plans (stepping stones) 3150 Booth Falls Court Unit B/Lot 4-B, Block 1, Vail Village Filing 12 Applicant: Eric Speck, represented by Seth Hostvet Stampp Residence DRB120301 Warren Final review of minor exterior alteration (repaint) 1838 West Gore Creek Drive/Lot 43, Vail Village West Filing 1 Applicant: Richard Stampp Schultz Residence DRB120304 Rachel Final review of a sign application (temporary site development sign) 5056 Main Gore Drive North/Lot 10, Block 2, Bighorn 5th Addition Applicant: Eric and Heather Schultz, represented by Don Dotson Town of Vail DRB120307 Warren Final review of a minor exterior alteration (garage doors) 1289 Elkhorn Drive (Public Works bus barn)/unplatted Applicant: Town of Vail, represented by John Gallegos Flowers Residence DRB120308 Warren Final review of a minor exterior alteration (hot tub) 1220 Westhaven Lane Unit A/Lot 42, Glen Lyon Subdivision Applicant: David Flowers Horgan Residence DRB120309 Warren Final Review of a minor exterior alteration (windows) 641 W. Lionshead Circle, Unit 406 (Montaneros)/Lot 8, Block 1, Vail Lionshead Filing 3 Applicant: John and Nancy Horgan, represented by AM Carpentry Cordes Residence DRB120313 Warren Final review of a minor exterior alteration (windows) 68 East Meadow Drive Unit 502/Lot O, Block 5D, Vail Village Filing 1 Applicant: Gary and Dorthy Cordes, represented by KH Webb Architects 1 - 3 - 4 8/7/2012 Page 5 Taplin Residence DRB123015 Bill Final review of changes to approved plans (landscaping) 115 Forest Road/Lot 30, Block 7, Vail Village Filing 1 Applicant: Buzz Taplin, represented by Ric Fields Lupine Interests LLC DRB120321 Tom Final review of dead tree removal 3956 Lupine Drive/Lot 4, Block 2, Bighorn 1st Addition Applicant Lupine Interests LLC, represented by Robert Howard Colorado West Mental Health DRB120322 Warren Final review of a minor exterior alteration (windows) 350 South Frontage Road West/Lot 1, Block 2, Vail Lionshead Filing 1 Applicant: Town of Vail, represented by Jaimie Given, Johnson Controls, Inc. Public Works Shops DRB120323 Warren Final review of a minor exterior alteration (windows) 1289 Elkhorn Drive/unplatted Applicant: Town of Vail, represented by Jaimie Given, Johnson Controls, Inc. Landmark Condominiums DRB120324 Warren Final review of a minor exterior alteration (windows) 610 W. Lionshead Circle, Unit 105/Lot 1, Block 1, Vail Lionshead Filing 3 Applicant: Landmark Condominium Association, represented by Geoff Wright Hall Residence B12-0327 David Final review of minor exterior alteration (reroof) 2612 Cortina Lane/Lot 3, Block B, Vail Ridge Applicant: Greg Hall, represented by Tim Scigliano The applications and information about the proposals are available for public inspection during regular office hours in the project planner’s office, located at the Town of Vail Community Development Department, 75 South Frontage Road. Please call 479-2138 for information. Sign language interpretation available upon request with 24 hour notification. Please call 479-2356, Telephone for the Hearing Impaired, for information. 1 - 3 - 5 8/7/2012 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: August 7, 2012 ITEM/TOPIC: Phase I Conceptual Design Wayfinding Guest Enhancement Project Review PRESENTER(S): Greg Hall, Henry Beer and Dave Tweed Stantec/Comm Arts ACTION REQUESTED OF COUNCIL: The Town Council is requested to review, comment and provide direction on the Conceptual Design of Phase 1 of the Wayfinding Guest Enhancement Project, as well as discussing priorities for implementation. BACKGROUND: The Town Council participated in an overview of the Wayfinding Guest Enhancement Project at its March 6, 2012 meeting, which included approving guiding principles, project scope and process. Today’s meeting will provide an update on the work that has transpired since March 6th. The process included 3 meetings with a 15 member Advisory Group made up of various sectors of the Vail community. The Conceptual Design Wayfinding package is a result of the professional recommendations and experience of CommArts/Stantec, working with the support and collaboration of the town staff and Advisory Group participants. STAFF RECOMMENDATION: The staff recommends the Town Council review, comment and provide direction on the Conceptual Design of Phase 1 of the Wayfinding Guest Enhancement Project, as well as discussing priorities for implementation. ATTACHMENTS: Staff Memo Power pointpresentation Adopted guiding Principles 8/7/2012 To: Town Council From: TOV Staff Date: 8-7-12 Subject: Wayfinding Guest Enhancement Phase 1 Conceptual Project Review I. SUMMARY The purpose of this agenda item is to seek Town Council input on the Conceptual Design of the Wayfinding Guest Enhancement Project. This includes a review of scope and priority setting for implementation phases. The 2012 Capital Projects Fund includes $1.1 million for the project’s first year, another $2.2 M is programed in 2013 and 2014 for completion by the 2015 World Alpine Ski Championships. II. BACKGROUND The Town Council participated in an overview of the Wayfinding Guest Enhancement Project at its March 6, 2012 meeting, which included approval of guiding principles, project scope and process. Today’s meeting will provide an update on the work that has transpired since March 6th. III. CONCEPTUAL DESIGN PROCESS The conceptual design process for the Wayfinding Guest Enhancement Project is based on an overall conceptual signage master plan that addresses the signage and wayfinding elements described in the scope below. Essentially, this conceptual package is a blueprint that contains the guiding principles and desired outcomes for a 2012-2015 signage system refinement and renovation. It presents the visual vocabulary for the conceptual design and character of the entire family of signs that set the tone for this new improvement. Contextual design issues were discussed with an Advisory Group before beginning conceptual design. These issues included the appropriate uses of districting, scale, materials and technology, directories, international components, messaging and information depth, lighting and accessibility priorities. The Advisory Group is an expansion of the 13 member panel used to assist with the Lionshead Welcome Center programming and includes representation from the Lionshead, Vail Village and West Vail business and lodging community, Vail Economic Advisory Council, Vail Local Marketing District Advisory Council, Vail Town Council, Vail Chamber and Business Association, Vail Valley Partnership, Vail Homeowners Association and Vail Info Inc. Using the project principles adopted by the Town Council, the advisory group met three times to review and comment on the initial concepts. 2 - 1 - 1 8/7/2012 Town of Vail Page 2 The Conceptual Design Wayfinding package is a result of the professional recommendations and experience of CommArts/Stantec, working with the support and collaboration of the town staff and Advisory Group participants. IV. PROJECT SCOPE The scope of the first phase of the Wayfinding Guest Enhancement Project is to produce a design package for the following elements to be implemented in the first phase: Phase 1 • Interstate Sign Enhancements • Off ramp signage and integration of Variable Message Signs • Roundabout Sign Enhancements/Variable Message Signs Including Entry Features • Frontage Road Directional and Destination Enhancement Signs • Street Name Signs along the Frontage Road • Parking Garage Graphics and Enhancements Phase 2 • Village Pedestrian Signs • Intown Bus Stops • Directories • Banner Poles • Other Prior to moving to the next step in the design development and implementation process, staff is seeking Town Council input and approval of the recommended design concepts to date. Because many of the signs are within the jurisdiction of the Colorado Department and Transportation (CDOT) and the Federal Highway Administration (FHWA), staff is prepared to forward the sign concepts to these agencies for their review, input and approval following direction by the Town Council. The timing of this approval process will vary based on the complexity of the signs under review. For example, new signs proposed for the ramps and roundabouts will take longer for CDOT to review than changing messages on current signs. V. CONCEPTUAL DESIGN INTENT A. Design Brief and Principles CommArts/Stantec has diligently pursued concepts for a new wayfinding system for the Town of Vail that can enhance the guest experience and keep our guests and visitors safe and found. These signing elements (as listed above) introduce a new scale, particularly along the frontage road to ensure that information is provided at the right place, at the right moment, at the right scale and in the right voice. The boldest recommendation in the package is the cantilevered signs that require approvals by numerous agencies and boards, but also create an iconic element, unique to Vail. The cantilevered signage provides a gesture of traditional welcome, combined with static and 2 - 1 - 2 8/7/2012 Town of Vail Page 3 variable message technology to provide changeable, up-to-the minute travel and parking information for the Vail guest. These new signage elements will assist in achieving the four overarching objectives of the approved Design Brief. The mission of these wayfinding elements is four fold: To Orient, To Clarify, To Simplify and To Celebrate. The adopted guiding principles used by CommArts/Stantec and the Advisory Group for the Wayfinding Guest Enhancement Project have also been included as an attachment to this document. B. Notes on the Cantilever Wayfinding Elements In the September 2009 Final Technical Memorandum on the Dynamic Message Sign (DMS) Implementation Plan Evaluation and Recommendations, prepared for the Town of Vail Public Works by Apex Design and Kimley-Horn, a recommendation is provided that at and near the I-70 corridor off ramps, low signage be replaced with new signs as the existing signs are not effectively used or located. The report recommends that, “these signs be replaced with new signs…It would be preferred to have these signs mounted on an aesthetic overhead sign structure to provide optimal sign visibility.” The Stantec recommended cantilever signs address the following issues: •OPTIMAL LOCATION TO DISPENSE INFORMATION Signs located over the roadway are the easiest to be seen by oncoming traffic, especially at transitional speeds, as on the exit ramps. Overhead signs are easiest to see in crowded vehicular situations, like the roundabouts. Furthermore, overhead signs can never be blocked by parked vehicles. • LOCATE OUTBOARD OF STRESSFUL ROUNDABOUTS Roundabouts contain a lot of directional signage in a relatively small, fast-paced, crowded environment. Overhead thresholds to the two Town Center villages are best located just beyond the roundabout, identifying the route to each, rather than adding to the clutter within the roundabout. • CANTILEVERED STRUCTURES HAVE ONLY ONE LEG There is a desire to have as little additional clutter as possible. A cantilevered assembly is able to provide an overhead location for important information with half the footprints. • PART OF A LARGER FAMILY OF SIGNS There is a desire not to install the heavy, unattractive CDOT structures. The visual character of these elements would be part of an overall family of signage unique to the Town of Vail. Their design and detailing make use of lightweight structural elements in combination to diminish the visual mass. These elements present a graceful context and appropriate character while fulfilling their complex but critical functional goals. 2 - 1 - 3 8/7/2012 Town of Vail Page 4 VI. PROJECT IMPLEMENTATION SCHEDULE Work Session with Town Council August 7, 2012 Present Phase 1 Conceptual Design program to Council Approval of Wayfinding Enhancement Conceptual Design and Budget Phase 1 August/September 2012 Initiate Design Development Phase 1 & Implementation for Selected Items (Off Ramps, Roundabouts, Frontage Roads and Parking Structures) working with the Advisory Group September 2012 - June, 2013 Phase II – Village Pedestrian Signs, Directories, Intown Bus Stops and Banner Poles Initiate Conceptual Design Phase 2 working with the Advisory Group Late 2012 – 2013 Work Session with Town Council Present Phase 2 Conceptual Design Program to Council 2013 Initiate Design Development Phase 2 & Implementation for Selected Items (Off Ramps, Roundabouts, Frontage Roads and Parking Structures) 2013 - 2014 ACTION REQUESTED OF TOWN COUNCIL The Town Council is requested to review, comment and provide direction on the Conceptual Design of Phase 1 of the Wayfinding Guest Enhancement Project, as well as discussing priorities for implementation. A. ATTACHMENTS 1. Wayfinding Phase 1 Conceptual Design Project Powerpoint 2. Guiding Principles for the Town of Vail Wayfinding Guest Enhancement Project 2 - 1 - 4 8/7/2012 1112 Pearl Street Boulder, CO 80302 TEL 303.447.8202 FAX 303.440.7069 www.commarts-boulder.com www.stantec.com TOWN OF VAIL MUNICIPAL SIGNAGE AND WAYFINDING TOWN OF VAIL MUNICIPAL SIGNAGE AND WAYFINDING GUEST EXPERIENCE- BY APPROACH Conceptual Design 4 June, 2012 prepared for the 2 - 2 - 1 8/7/2012 X TOWN OF VAIL MUNICIPAL SIGNAGE & WAYFINDING Conceptual Design Presentation June 4, 2012 1112 Pearl Street Boulder, CO 80302 TEL 303.447.8202 FAX 303.440.7069 www.commarts-boulder.com www.stantec.com Table of Contents table of contents Design Brief Principles & Outcomes Signs: In Order of Encounter Highway/Exits Entrance Overview Message Location Requirements Sign Family Variable Message Location Options Vertical Structure Options Roundabout Signage Frontage Rd. Signage Parking Signage Overview Existing Garage Signage Proposed Garage Signage Welcome Centers a. b. 1 2 3 4 5 6 10 13 14 18 22 23 2 - 2 - 2 8/7/2012 TOWN OF VAIL MUNICIPAL SIGNAGE & WAYFINDING Conceptual Design Presentation June 4, 2012 1112 Pearl Street Boulder, CO 80302 TEL 303.447.8202 FAX 303.440.7069 www.commarts-boulder.com www.stantec.com Design Brief/Principles and Outcomes a t Orient t Clarify t Simplify t Celebrate Design Brief/Principles and Outcomes 1. Clarify & celebrate town of Vail arrival points. 2. Move visitors & guests efficiently to information and parkin. 3. Keep guests “found” by providing timely, legible & well located signage and wayfindin. 4. Simplify sign types to reduce clutter & enable quick identification of information points 5. Reduce component inventory to keep system up to date & well maintained 6. Provide precinct-specific tenant and lodging information 7. Form and design is compatible with town of Vail architecture & scale. 8. Introduce new technologies (media & variable messaging systems). 9. Leverage guests’ mobile devices to supplement signing & wayfinding 10. Acknowledge unique seasonal & environmental requirements. 2 - 2 - 3 8/7/2012 TOWN OF VAIL MUNICIPAL SIGNAGE & WAYFINDING Conceptual Design Presentation June 4, 2012 1112 Pearl Street Boulder, CO 80302 TEL 303.447.8202 FAX 303.440.7069 www.commarts-boulder.com www.stantec.com 1 Highway & Exits Vail Elevation 8,150 Vail NEXT 3 EXITS Vail EXITS: EAST ENTRANCE 1 MILE TOWN CENTER 5 MILES WEST ENTRANCE 8 MILES EXIT 180 Vail E ENTRANCE 1 MILE EXIT 176 Vail TOWN CENTER 1 MILE EXIT 173 Vail W ENTRANCE 1 MILE EXIT 176 Vail 1 MILE EXIT 176 SKI AREA Vail NEXT RIGHT Colorado Ski Museum NEXT RIGHT Colorado Ski Museum Amphitheater Alpine Garden NEXT RIGHT EXIT 180 Vail E ENTRANCE EXIT 176 Vail EXIT 176 Vail TOWN CENTER EXIT 173 Vail W ENTRANCE EXIT 180 EXIT 180 PARKING TOURIST INFORMATION NEXT RIGHT PARKING WELCOME CENTERS NEXT RIGHT FOOD LODGING HOSPITAL NEXT RIGHT EXIT 176 EXIT 176 EXIT 173 EXIT 173 FOOD - EXIT 173 GAS - EXIT 173 LODGING- EXIT 173 Diagram illustrated here chronicles the succession of signs as encountered when traveling Westbound on I-70. Eastbound I-70, at bottom of page, should feature the same sign messages, only in reverse order. Arrowed sign options address suggestions to make Exit 176 clearly the town center, thus ending the problem of taking the first available exit and enduring a lengthy frontage road. Three primary guest types: 1. Destination vacation, extended stay. Mostly winter. 2. Day-use activity or event. All seasons. 3. Short term visit, curiosity or “bio or petro needs”. Mostly summer. It was suggested to add direction to LionsHead Village Welcome Center and Parking from Exit 173 to relieve pressure on Exit 176. All highway signs are and will remain CDOT issue signs and structures. Existing Westbound Signs Suggested Replacements SugSuggested Reeplaplacemcementents Desired Attributes t%JTQFOTFJOGPSNBUJPO BT required for each of the (3) exits off the highway. t.BLFLOPXOUIBU&YJUMFBET to the town center, the heart of town. t)BWFBTGFXTJHOTBTQPTTJCMF (note: currently only Exit 173 includes individual messages for food, gas and lodging). Highway & Exits FOOFOOD - EXI EXIT 173FOODODEEXITT173 Vail Elevation 8,150 VaVailil NEXT 3 EXITS EXIT17733 VVail WENW ENTRANTRANCECE 1 MILE EXIEXITT17733 VaVail W ENTRANCE EXIET1880 Vail EENE ENTRANTRANCECE 1 MILE EXIT181800 VaVailil E ENTRANCE EXIEXITT EX 1188080 EXITT 117733 GAS - EXITEXIT 173173 LODGLODGING- EEXIT 1XIT 17373 EXIT176 Vail 1 MILE EXIT176 SKI AREA Vail NEXT RIGHT Colorado Skik Museum NEXT RIGHT EXIT176 Vail PARKING TOURTOURISTISTS INFOFORMRMATIONI NEXT RIGHT FOODOOD LODGLOING HOSPITAL NEXT RIGHT EXIT 176 PARKARKING TOURRIIST INFORMATMION NEXT RIGHT Colooraoraddodo SkiSk Mu Museuseumm AmpAmphithitheaheateter AlAlpine GGardeenn NEXTNE RIGRIGIHTT PARKPARKING WELCOME CENTERS NEXT RIGHTT PARKPARINGNG WELCWELCOOME CENTCENTERE NEXT RIGRIHT Vail:TS:EXIT 1 MILEMILE WEST ENTRANCE 33 MILESTOWN CENTER 3 8 MILESEAST ENTRANCE EXIEXITT171766 VaVailil TOWNTOWNO CEN CENTERTERT 11 MIL MILEE EXIEXITT171766 VaVailil TOWNTOWCEN CENTERTER Existing Eastbound Signs 2 - 2 - 4 8/7/2012 TOWN OF VAIL MUNICIPAL SIGNAGE & WAYFINDING Conceptual Design Presentation June 4, 2012 1112 Pearl Street Boulder, CO 80302 TEL 303.447.8202 FAX 303.440.7069 www.commarts-boulder.com www.stantec.com 2 Exit/Roundabout/Frontage Rd. Approach Overview 1 1 23 4 45 5 3 2 First introduction of roundabout ahead (destination decision point) and variable messaging (parking availability). Confidence in decision. Confidence in decision. Unambiguous entry to parking. Unambiguous entry to parking. A very “Welcoming” welcome center. A very “Welcoming” welcome center. Decision point. Exits/Roundabout/Frontage Rd. Approach Overview 2 - 2 - 5 8/7/2012 t015*."--0$"5*0/50%*41&/4&*/'03."5*0/ 4JHOTMPDBUFEPWFSUIFSPBEXBZBSFUIFFBTJFTUUPCFTFFOCZPODPNJOHUSBGmD  FTQFDJBMMZBUUSBOTJUJPOBMTQFFET BTPOUIFFYJUSBNQT0WFSIFBETJHOTBSFFBTJFTUUP TFFJODSPXEFEWFIJDVMBSTJUVBUJPOT MJLFUIFSPVOEBCPVUT'VSUIFSNPSF PWFSIFBE TJHOTDBOOFWFSCFCMPDLFECZQBSLFEWFIJDMFT t-0$"5&OUTBOARD0'453&44'6-306/%"#0654 3PVOEBCPVUTDPOUBJOBMPUPGEJSFDUJPOBMTJHOBHFJOBSFMBUJWFMZTNBMM GBTUQBDFE  DSPXEFEFOWJSPONFOU0WFSIFBEUISFTIPMETUPUIFUXP5PXO$FOUFSWJMMBHFTBSFCFTU MPDBUFEjust beyondUIFSPVOEBCPVU JEFOUJGZJOHUIFSPVUFUPFBDI SBUIFSUIBOBEEJOH UPUIFDMVUUFSXJUIJOUIFSPVOEBCPVU t$"/5*-&7&3&%4536$563&4)"7&0/-:0/&-&( 5IFSFJTBEFTJSFUPIBWFBTMJUUMFBEEJUJPOBMDMVUUFSBTQPTTJCMF"DBOUJMFWFSFE BTTFNCMZJTBCMFUPQSPWJEFBOPWFSIFBEMPDBUJPOGPSJNQPSUBOUJOGPSNBUJPOXJUIIBMG UIFGPPUQSJOUT t1"350'"-"3(&3'".*-:0'4*(/4 5IFSFJTBEFTJSFOPUUPJOTUBMMUIFIFBWZ VHMZ$%05TUSVDUVSFT5IFWJTVBMDIBSBDUFS PGUIFTFFMFNFOUTXPVMECFQBSUPGBOPWFSBMMGBNJMZPGTJHOBHFVOJRVFUPUIF5PXOPG 7BJM5IFJSEFTJHOBOEEFUBJMJOHVTFMJHIUXFJHIUTUSVDUVSBMFMFNFOUTJODPNCJOBUJPOUP EJNJOJTIUIFWJTVBMNBTT5IFTFFMFNFOUTQSFTFOUBHSBDFGVMDPOUFYUBOEBQQSPQSJBUF DIBSBDUFSXIJMFGVMmMMJOHUIFJSDPNQMFYCVUDSJUJDBMGVODUJPOBMHPBMT *OUIF4FQUFNCFS'JOBM5FDIOJDBM .FNPSBOEVNPOUIF%ZOBNJD.FTTBHF 4JHO %.4 *NQMFNFOUBUJPO1MBO &WBMVBUJPOBOE3FDPNNFOEBUJPOT  QSFQBSFEGPSUIF5PXOPG7BJM1VCMJD 8PSLTCZ"QFY%FTJHOBOE ,JNMFZ)PSO UIFSFJTBRVPUF SFDPNNFOEJOHUIBUBUBOEOFBSUIF *DPSSJEPSPGGSBNQTMPXTJHOBHFCF SFQMBDFEXJUIOFXTJHOTBTUIFFYJTUJOH TJHOTBSFOPUFGGFDUJWFMZVTFEPS MPDBUFE5IF3FQPSUSFDPNNFOEFE UIBU iUIFTFTJHOTCFSFQMBDFEXJUI OFXTJHOTy*UXPVMECFQSFGFSSFEUP IBWFUIFTFTJHOTNPVOUFEPOBO BFTUIFUJDPWFSIFBETJHOTUSVDUVSFUP QSPWJEFPQUJNBMTJHOWJTJCJMJUZw5IF 4UBOUFDSFDPNNFOEFEDBOUJMFWFSTJHOT BEESFTTUIFGPMMPXJOHJTTVFT “... it would be preferred to have these signs mounted on an aesthetic overhead sign structure to provide optimal sign visibility.” TOWN OF VAIL MUNICIPAL SIGNAGE & WAYFINDING $PODFQUVBM%FTJHO1SFTFOUBUJPO +VOF  1FBSM4USFFU#PVMEFS $0 5&- '"9 XXXDPNNBSUTCPVMEFSDPN XXXTUBOUFDDPN 2b Notes on the Cantilevered Wayfinding Elements Notes on the Cantilever Wayfinding Elements 2 - 2 - 6 8/7/2012 TOWN OF VAIL MUNICIPAL SIGNAGE & WAYFINDING Conceptual Design Presentation June 4, 2012 1112 Pearl Street Boulder, CO 80302 TEL 303.447.8202 FAX 303.440.7069 www.commarts-boulder.com www.stantec.com 3 Message Location Requirements Exit Ramps, Roundabouts, Frontage Rd. and Town Interior Roundabouts, Frontage Rd. 1 Elevation SCALE: 1/8"= 1'-0" Overhead/Side Display Mounts Exit Ramps, Roundabouts and Frontage Rd. Town, Villages, Side Streets Optimum location for extremely important guidance, information and variable messaging is overhead, especially at high speeds. Currently, the Frontage Rd. sports a host of Flags of the World. A similarly scaled banner version may be desired. The Frontage Rd., due to its speeds, requires a larger scale and higher position for messages, graphics and information. Frontage Rd. also requires larger CDOT signs than those within the Villages. Currently, within the Villages, pedestrian directional signs, changeable banners and light fixtures appear in a variety of combinations The roundabouts currently have a unique, internally illuminated vehicular directional sign type. This can be achieved by a two-legged structure spanning the roadway.... ... or a one-legged cantilevered structure that reaches out over the roadway. If not over the roadway, the right side of the road is the correct location. Size should be scaled according to speed. Message Location Requirements Exit Ramps, Roundabouts, Frontage Rd. and Town Interior 15'-0"Min. 15'-0"Min. 16'-0" 6'-0" 3'-0" Frontage Rd.2'-0" Min., Side Streets 10'-0"Min. 6'-8"Min. 18'-0" 12'-0" 8'-0" 2 - 2 - 7 8/7/2012 TOWN OF VAIL MUNICIPAL SIGNAGE & WAYFINDING Conceptual Design Presentation June 4, 2012 1112 Pearl Street Boulder, CO 80302 TEL 303.447.8202 FAX 303.440.7069 www.commarts-boulder.com www.stantec.com 4 Sign Family Exit Ramps, Roundabouts, Frontage Rd. and Town Interior Exit Ramps, Roundabouts and Frontage Rd. Frontage Rd. Town, Villages, Side Streets Vail Village W Meadow Dr 8'-0" 2 Elevation SCALE: 1/8"= 1'-0" Vertical Structure Variations 1 Elevation SCALE: 1/8"= 1'-0" Overhead/Side Display Mounts Actual portal threshold, with electronic display (or sign) positioned directly overhead. Single tapering pole assemblies.Clustered tapering pole assemblies. Internally illuminated lamp fixture at top. Clustered tapering pole assemblies. No lamp fixture or other lamp fixtur Single tapering pole assemblies (retrofit existing) Street I.D.Vehicular Directional Med. Vehicular paired banners Sm. Pedestrian paired banners Lg. Vehicular paired banners Flags of the worldPotted plants & Ped. Directional Banner & Ped. Directional Roundabout Vehicular Directional Implied threshold, with electronic display (or sign) positioned directly overhead. Electronic display or sign located on the side of the road, directly connected to vertical structure S Frontage Road W LionsHead Village Welcome Center Sign Family Exit Ramps, Roundabouts, Frontage Rd. and Town Interior 18'-0" 12'-0"10'-0" 2 - 2 - 8 8/7/2012 2 4 4 Variable messaging at roundabout Variable messaging at garage entry (Diagrammatic entry location) Variable messaging at garage entry TOWN OF VAIL MUNICIPAL SIGNAGE & WAYFINDING Conceptual Design Presentation June 4, 2012 1112 Pearl Street Boulder, CO 80302 TEL 303.447.8202 FAX 303.440.7069 www.commarts-boulder.com vvvv 5 Variable Messging Location Options Exit Ramps Roundabout overview sign West Vail West Town Center LionsHead Village Vail Village East West Vail Variable messaging at ramps Variable messaging at roundabouts Variable messaging at garage entries (Diagrammatic entry location here) North roundabout is unique to westbound travel. No new information should be dispened here. Variable Messaging Locations Exit Ramps 1 2 3 1 3 2 - 2 - 9 8/7/2012 TOWN OF VAIL MUNICIPAL SIGNAGE & WAYFINDING Conceptual Design Presentation June 4, 2012 1112 Pearl Street Boulder, CO 80302 TEL 303.447.8202 FAX 303.440.7069 www.commarts-boulder.com www.stantec.com 6 Display Structure Options Ramps The exit ramps are the first good opportunity to provide variable message displays as the traffic decelerates. Overhead position is the optimum location for dispensing real time information. Existing side locations are less effective. To compensate, new displays should be larger. Revised message of preceding CDOT Roundabout overview sign. 1 Diagrammatic Perspective SCALE: NTS Threshold Structure Overhead Display 2 Diagrammatic Perspective SCALE: NTS Side Location Display 3 Diagrammatic Perspective SCALE: NTS Cantilever Structure Overhead Display 4'-0" x 12'-0" Display Shown Display Structure Options Ramps Overhead Portal Cantilevered Overhead Side Location 14'-6"Min. 2 - 2 - 10 8/7/2012 TOWN OF VAIL MUNICIPAL SIGNAGE & WAYFINDING CDOT Design Development Package July 24, 2012 1112 Pearl Street Boulder, CO 80302 TEL 303.447.8202 FAX 303.440.7069 www.commarts-boulder.com www.stantec.com Model Studies Cantilevered Informational 6b Model Studies Cantilevered Informational 1 Elevation SCALE: 3/16"= 1'-0" Model Size- 1/2" Scale: 1'- 2 1/2" H x 1'-8" W 3/8" Scale: 10 78" H x 1'-3" W 1/4" Scale: 7 1/4" H x 10" W 29'-0" 40'-0" 2 - 2 - 11 8/7/2012 TOWN OF VAIL MUNICIPAL SIGNAGE & WAYFINDING Conceptual Design Presentation June 4, 2012 1112 Pearl Street Boulder, CO 80302 TEL 303.447.8202 FAX 303.440.7069 www.commarts-boulder.com www.stantec.com 7 Roundabout Display Structure Options Overhead Portal Remove Vail Rd. and Vail Village from this location. CDOT standardSuggested colors 1 Diagrammatic Perspective SCALE: NTS Portal Structure Overhead Display S Frontage Road W LionsHead Village Welcome Center Welcome Center S Frontage Road E Vail Village West East Vail Village LionsHead Village West East Vail Village LionsHead Village East West West Vail Roundabout Display Structure Options Overhead Portal 2 - 2 - 12 8/7/2012 TOWN OF VAIL MUNICIPAL SIGNAGE & WAYFINDING Conceptual Design Presentation June 4, 2012 1112 Pearl Street Boulder, CO 80302 TEL 303.447.8202 FAX 303.440.7069 www.commarts-boulder.com www.stantec.com 8 Roundabout Display Structure Options Cantilevered Overhead Roundabout Display Structure Options Cantilevered Overhead 1 Diagrammatic Perspective SCALE: NTS Cantilevered Overhead Display S Frontage Road W LionsHead Village Welcome Center S Frontage Road E Vail Village Welcome Center East West West Vail CDOT standardSuggested colors West East Vail Village LionsHead Village West East Vail Village LionsHead Village S Frontage Road W Lionshead Village Welcome Center 2 - 2 - 13 8/7/2012 TOWN OF VAIL MUNICIPAL SIGNAGE & WAYFINDING Conceptual Design Presentation June 4, 2012 1112 Pearl Street Boulder, CO 80302 TEL 303.447.8202 FAX 303.440.7069 www.commarts-boulder.com www.stantec.com 9 Roundabout Display Structure Options LionsHead Village 1 Diagrammatic Perspective SCALE: NTS Overhead Portal 2 Diagrammatic Perspective SCALE: NTS Cantilevered Overhead Roundabout Display Structure Options LionHead Village Structures at Village entries can support a variable message display, able to accommodate any message. 2 - 2 - 14 8/7/2012 TOWN OF VAIL MUNICIPAL SIGNAGE & WAYFINDING Conceptual Design Presentation June 4, 2012 1112 Pearl Street Boulder, CO 80302 TEL 303.447.8202 FAX 303.440.7069 www.commarts-boulder.com www.stantec.com 10 Roundabout Display Structure Options Vail Village 1 Diagrammatic Perspective SCALE: NTS Overhead Portal 2 Diagrammatic Perspective SCALE: NTS Cantilevered Overhead Structures can support a sign panel with a secondary variable message scrolling display at bottom. Roundabout Display Structure Options Vail Village 2 - 2 - 15 8/7/2012 TOWN OF VAIL MUNICIPAL SIGNAGE & WAYFINDING Conceptual Design Presentation June 4, 2012 1112 Pearl Street Boulder, CO 80302 TEL 303.447.8202 FAX 303.440.7069 www.commarts-boulder.com www.stantec.com 11 Frontage Rd. Major Destinations LionsHead Village Parking 1 Diagrammatic Perspective SCALE: NTS Cantilevered Overhead 2 Diagrammatic Perspective SCALE: NTS Cluster Mount Sign Panels Structures can support a sign panel with a secondary variable message scrolling display at bottom. CDOT StandardProposed suggestion Frontage Rd. Major Destinations LionsHead Village Parking LionsHead Village Parking Welcome Center LionsHead Village Parking Welcome Center LionsHead Village Parking Welcome Center LionsHead Village Parking Welcome Center LionHead Village Parking Welcome Center 2 - 2 - 16 8/7/2012 TOWN OF VAIL MUNICIPAL SIGNAGE & WAYFINDING Conceptual Design Presentation June 4, 2012 1112 Pearl Street Boulder, CO 80302 TEL 303.447.8202 FAX 303.440.7069 www.commarts-boulder.com www.stantec.com 12 Frontage Rd. Major Destinations LionsHead Village Welcome Center 1 Diagrammatic Perspective SCALE: NTS Cantilevered Overhead 2 Diagrammatic Perspective SCALE: NTS Cluster Mount Sign Panels LionsHead Village Drop-Off Welcome Center Frontage Rd. Major Destinations LionsHead Village Welcome Center CDOT StandardProposed suggestion LionsHead Village Drop-Off Welcome Center 2 - 2 - 17 8/7/2012 TOWN OF VAIL MUNICIPAL SIGNAGE & WAYFINDING Conceptual Design Presentation June 4, 2012 1112 Pearl Street Boulder, CO 80302 TEL 303.447.8202 FAX 303.440.7069 www.commarts-boulder.com www.stantec.com 13 Frontage Rd. Major Destinations Vail Village Parking and Welcome Center Frontage Rd. Major Destinations Vail Village Parking and Welcome Center Vail Village Golden Peak Parking Vail Village Golden Peak Parking CDOT Standard Existing Vail Village field colo Could it be simplified further 1 Diagrammatic Perspective SCALE: NTS Cantilevered Overhead 2 Diagrammatic Perspective SCALE: NTS Cluster Mount Sign Panels Vail Village Golden Peak Parking Vail Village Parking 2 - 2 - 18 8/7/2012 TOWN OF VAIL MUNICIPAL SIGNAGE & WAYFINDING Conceptual Design Presentation June 4, 2012 1112 Pearl Street Boulder, CO 80302 TEL 303.447.8202 FAX 303.440.7069 www.commarts-boulder.com 14 Parking Garages Signing Overview Parking Garage Signing Overview 1 Elevation SCALE: 3/16"= 1'-0" Diagrammatic Sign Inventory Critical Stages in the Parking Process A. Easily finding the garage, finding the entranc B. Easily navigating the traffic flow- find a parking sp C. Finding the (appropriate) exit out. D. Remembering the (appropriate) entrance back at the end of the day, easily finding your car E. Getting out of the garage. LionsHead Village Parking Vail Village Parking Parking Vail Village Golden Peak Exit Principles of Good Garage Signing t&OUSJFTBOE&YJUTBSFDMFBSMZJEFOUJmFE t7FIJDVMBS%JSFDUJPOBMTJHOTBSFTJ[FEBOE located so as to be clearly visible. t7FIJDVMBS%JSFDUJPOBMTJHOTUPCFMPDBUFEJO consistent, predictable locations on each level. t1FEFTUSJBO%JSFDUJPOBMTJHOTTIPVMECFTJ[FE and located appropriately for foot traffic and be EJTUJOHVJTIFEGSPN7FIJDVMBSNFTTBHFT t'BDJMJUJFT TUBJST FMFWBUPST TIPVMECFDMFBSMZ and consistently identified t$POTUBOUPSJFOUBUJPOXJUIUIFPVUTJEFXPSME within a closed garage is critical. t-FWFM*EFOUJmDBUJPO GPSWFIJDVMBSPSQFEFTUSJBO use, must be memorable to be effective. t.FNPSBCMFTJHOJOHJTLFZUPBTFBNMFTTBOE effortless return trip. Use neighborhood colors to strongly distinguish each garage: a primarily blue garage and a primarily red garage. Parking Structure I.D. tø)JHIMZWJTJCMF FYJTUJOH flags are good t*MMVNJOBUFE Clearance I.D. tø"UUFOUJPOHFUUJOH t3FnFDUJWFRVBMJUZ Facility I.D. tø)JHIMZWJTJCMF Stairs, Elevator, Restrooms Room I.D. tø$PEFSFRVE Level I.D. tø.FNPSBCMF t4USBUFHJDBMMZQMBDFE t3FQFUJUJWF Numerals, color, pattern, animals, objects, etc. can be used as mnemonic devices. For simplicity, we suggest limiting to one. Also suggest color be reserved for garage identification, not level identification. Vehicular Directional tø)JHIMZMFHJCMF t"QQSPQSJBUFMZMPDBUFE t3FnFDUJWF t5ZQWFIJDVMBSNFTTBHFT "EEOM1BSLJOH Exit One Way Do Not Enter Pedestrian Directional tø)JHIMZMFHJCMF t"QQSPQSJBUFMZMPDBUFE t%FTUJOBUJPOTQFDJmD tø%JTUJODUJWFGSPN7FIJDVMBS signs (shape, location, color) Informational tø.FNPSBCMF Parking Reminder: Located at all pedestrian exits. Can be a phone number that sends you a message, a QR code, a box of tastefully printed cards or a sign message. (Blinking neon) )FMWFUJDB NFEJVNBSSPX OPCPSEFS Panel shape is dependent upon location and message. Overhead location at entries is optimum. -JPOT)FBEQBSLJOHEFDLFOUSZXPVMESFRVJSF threshold structure. CLEARANCE 7'-5"DO NOT ENTER king neon) WAIT! Do you remember where you parked? Take a picture of this sign with your phone 1'-2" Panel 6'-0" 1'-4"Min. 8 " Cap Ht. 2 - 2 - 19 8/7/2012 TOWN OF VAIL MUNICIPAL SIGNAGE & WAYFINDING Conceptual Design Presentation June 4, 2012 1112 Pearl Street Boulder, CO 80302 TEL 303.447.8202 FAX 303.440.7069 www.commarts-boulder.com www.stantec.com 15 Existing Garage Signage Vail Village Existing Garage Signage Vail Village Garage entry simply needs updating to Vail Village Parking. Vehicular Entries Pedestrian EntriesWest entry, still includes (taped out) Crossroads message. Center entryEast entry Welcome Center entry is underwhelming. 2 - 2 - 20 8/7/2012 TOWN OF VAIL MUNICIPAL SIGNAGE & WAYFINDING Conceptual Design Presentation June 4, 2012 1112 Pearl Street Boulder, CO 80302 TEL 303.447.8202 FAX 303.440.7069 www.commarts-boulder.com www.stantec.com 16 Existing Garage Signage Vail Village Existing Garage Signage Vail Village Generally well laid out, well lit, good distinction between overhead Vehicular and overhead Pedestrian signs. Wayfinding should take precedence over advertisinTwo signs that say exactly the same thing. Woops Dept.: Above left restroom core does not include an elevator, as signed. Elevator sign should have an arrow. Above elevator core includes a mens restroom, which is not signed from garage interior. Vehicular Signage Pedestrian SignageIlluminated ad boxes are one’s best clue that this is a pedestrian exit. Level I.D. mnemonic devices used here: level numeral, color, animal and graphic pattern. 2 - 2 - 21 8/7/2012 TOWN OF VAIL MUNICIPAL SIGNAGE & WAYFINDING Conceptual Design Presentation June 4, 2012 1112 Pearl Street Boulder, CO 80302 TEL 303.447.8202 FAX 303.440.7069 www.commarts-boulder.com www.stantec.com 17 Existing Garage Signage LionsHead Village Existing Garage Signage LionsHead Village Relies solely upon CDOT entry I.D. Awaiting new signage. Relies solely upon CDOT entry I.D. Awaiting new signage. Vehicular Signage Pedestrian SignageWest entry. Awaiting new signage.Central entry.East entry. Nothing visible from the street. 2 - 2 - 22 8/7/2012 TOWN OF VAIL MUNICIPAL SIGNAGE & WAYFINDING Conceptual Design Presentation June 4, 2012 1112 Pearl Street Boulder, CO 80302 TEL 303.447.8202 FAX 303.440.7069 www.commarts-boulder.com www.stantec.com 18 Existing Garage Signage LionsHead Village Existing Garage Signage LionsHead Village This garage is a little airier than the Vail Village garage, less oppressive. Again, good distinction between overhead Vehicular and overhead Pedestrian signs. No level I.D. signs for vehicular viewing.Note: LionsHead garage is refreshingly devoid of illuminated ad boxes. Either the Town of Vail is missing out on loads of revenue and should be added here or they should be removed from the Vail Village garage. Vehicular Signage Pedestrian SignageWest entry. Awaiting new signage.Level I.D. mnemonic devices used here: level numeral, color, graphic petroglyphs. (Graphics are combined to form a pattern, so its difficult to associate them with a garage level. East entry. 2 - 2 - 23 8/7/2012 TOWN OF VAIL MUNICIPAL SIGNAGE & WAYFINDING Conceptual Design Presentation June 4, 2012 1112 Pearl Street Boulder, CO 80302 TEL 303.447.8202 FAX 303.440.7069 www.commarts-boulder.com www.stantec.com 19 Proposed Garage Signage Vail Village Proposed Garage Signage Vail Village Updated building sign and adjacent freestanding sign I.D. Vehicular Entries Pedestrian EntriesReverse pan channel metal signs. Shapes associated with sign function: level I.D. and facility I.D. Bring the painted critters outdoors to welcome guests back inside. Animals may be featured at their actual size (right wall) or enlarged to unexpected, monumental size (left wall). Overhead cantilevered Welcome Center I.D. p2p1 p 1 p 2p 1 2 - 2 - 24 8/7/2012 TOWN OF VAIL MUNICIPAL SIGNAGE & WAYFINDING Conceptual Design Presentation June 4, 2012 1112 Pearl Street Boulder, CO 80302 TEL 303.447.8202 FAX 303.440.7069 www.commarts-boulder.com www.stantec.com 20 Proposed Garage Signage Vail Village Proposed Garage Signage Vail Village Vail Villaage Ege Exge ExExExxEEExExExge Eiiittiiiiii Continue strong overhead signs for vehicular and pedestrian use. Level I.D relies upon rigorous repetion to be effective. Remove repetitive directional messages.Can’t repeat the level I.D. too many times. Possible low contrast painted restroom icons to augment the metal signs. Vehicular Signage Pedestrian SignageGroup wayfinding elements around the cores and exits. Looks much cleaner without the ad boxes. If add boxes are a revenue necessity, they should take back seat to wayfinding signs. It’s more important for the wayfinding signage to be associated with the exits. Park Exit Exit Exit Exit Exit Exit Exit Park Park Exit Park Exit 2 - 2 - 25 8/7/2012 TOWN OF VAIL MUNICIPAL SIGNAGE & WAYFINDING Conceptual Design Presentation June 4, 2012 1112 Pearl Street Boulder, CO 80302 TEL 303.447.8202 FAX 303.440.7069 www.commarts-boulder.com www.stantec.com 21 Proposed Garage Signage LionsHead Village Proposed Garage Signage LionsHead Village p1 p3 p1 Single or paired freestanding signs. Cantilevered overhead armature. Current solution features Welcome Center material (corten steel) at entry. Vehicular Signage Pedestrian SignageFacility signs at entry. Level I.D. sign viewed at exit. Metal sign at top of stair.All visible from the sidewalk. p 1p 1 2 - 2 - 26 8/7/2012 TOWN OF VAIL MUNICIPAL SIGNAGE & WAYFINDING Conceptual Design Presentation June 4, 2012 1112 Pearl Street Boulder, CO 80302 TEL 303.447.8202 FAX 303.440.7069 www.commarts-boulder.com www.stantec.com 22 Proposed Garage Signage LionsHead Village Proposed Garage Signage LionsHead Village This garage is a little airier than the Vail Village garage, less oppressive. Again, good distinction between overhead Vehicular and overhead Pedestrian signs. Again, animals can be presented at expected... or unexpected scales. Vehicular Signage Pedestrian SignagePainted graphics will remain on existing garage walls, metal signs will be required for stone wall locations. Level I.D. mnemonic devices used here: level numeral, color, graphic petroglyphs. (Graphics are combined to form a pattern, so its difficult to associate them with a garage level. East entry. Pedestrian Exit Vail Recreation District Imagination Station VRD Community Programming LionsHead Village This here’s level P2 2 - 2 - 27 8/7/2012 TOWN OF VAIL MUNICIPAL SIGNAGE & WAYFINDING Conceptual Design Presentation June 4, 2012 1112 Pearl Street Boulder, CO 80302 TEL 303.447.8202 FAX 303.440.7069 www.commarts-boulder.com www.stantec.com 23 Welcome Center Vail Village Welcome Center Vail Village 1 Diagrammatic Perspective SCALE: NTS East Elevation Signage 2 Diagrammatic Perspective SCALE: NTS North Elevation Signage Take advantage of the highly visible tower structure so close to the Frontage Rd. and Highway. Use that space to display a large scale, internally illuminated Information icon. 2 - 2 - 28 8/7/2012 TOWN OF VAIL MUNICIPAL SIGNAGE & WAYFINDING Conceptual Design Presentation June 4, 2012 1112 Pearl Street Boulder, CO 80302 TEL 303.447.8202 FAX 303.440.7069 www.commarts-boulder.com www.stantec.com 24 Welcome Center LionsHead Village Welcome Center LionsHead Village 1 Diagrammatic Perspective SCALE: NTS View from Frontage Rd. 2 Diagrammatic Perspective SCALE: NTS North Elevation Signage As seen from the highway or Frontage RD., the tower is sorely in need of additional height. Flags may be a solution to this. Alternate tower icon- corten is more sympathetic to tower materials. 2 - 2 - 29 8/7/2012 TOWN OF VAIL MUNICIPAL SIGNAGE & WAYFINDING Conceptual Design Presentation June 4, 2012 1112 Pearl Street Boulder, CO 80302 TEL 303.447.8202 FAX 303.440.7069 www.commarts-boulder.com www.stantec.com 25 Welcome Centers Sign Inventory Welcome Centers Sign Inventory 1 Elevation SCALE: 1/4"= 1'-0" Sign Inventory Primary Entry I.D. tø)JHIMZWJTJCMF t*MMVNJOBUFE t1SPKFDUTQFDJmD materials- corten Facility I.D. t*OGP%FTL*% tø8BMMNPVOUWBSJBUJPO t5SBOTJU$FOUFS t1VCMJDVTF5FOBOUT t1SPKFDUTQFDJmD materials- corten Entry I.D. tø-BSHFTDBMFJOUFSOBUJPOBMTZNCPMT t*DPOTWBSZQFSFOUSZ t4JNQMF IFBWZXFJHIUDPOTUSVDUJPO t3FQMBDFBCMFGBDFQBOFMT t"SDIJUFDUVSBMWFSTJPOPGOFJHICPS- IPPEDPMPS t'MBUBOECMBEFNPVOU t*OGPSNFECZFYJTUJOH-JPOT)FBE directional sign construction Level I.D. tø4BNFDPOTUSVDUJPOBT&OUSZJDPOT t%JGGFSFOUNFTTBHFEJGGFSFOUTIBQF t4JNQMF IFBWZXFJHIUDPOTUSVDUJPO t3FQMBDFBCMFGBDFQBOFMT t"SDIJUFDUVSBMWFSTJPOPG OFJHICPSIPPEDPMPS t.OFNPOJDEFWJDFTNBZCFVTFE IFSF Elevator Lobby Directory t4JNQMF IFBWZXFJHIUDPOTUSVDUJPO t*OFYQFOTJWF TFDPOETVSGBDF HSBQIJDTFBTZUPSFQMBDFVQEBUF tø4USPOHVTFPGJOUFSOBUJPOBM symbols. Pedestrian Directional t4JNQMF IFBWZXFJHIUDPOTUSVDUJPO t*OFYQFOTJWF TFDPOETVSGBDF HSBQIJDTFBTZUPSFQMBDFVQEBUF tø4USPOHVTFPGJOUFSOBUJPOBM symbols. t8BMMBOECMBEFNPVOUWBSJBUJPOT t0GUFOXPSLJOUBOEFNXJUINPSF memorable Level I.D. signs (at FYJUT Vehicular Directional tø1BSUPGBGBNJMZPGWFSUJDBM structures to provide a DPOTJTUFOUiCBDLCPOFwUP GSFFTUBOEJOHTJHOT t'JSTUPQQPSUVOJUZUPHFU7BJM nBWPSCSBOEPO'SPOUBHF3E VAIL RECREATION DISTRICT LIONSHEAD VILLAGE Grand View LIONSHEAD VILLAGE Grand View LIONSHEAD VILLAGE Grand View Transit Center 3 Named Room (TBD) 2 Vail Recreation District Imagination Station VRD Community Programming 1 Lobby/Street LionsHead Village Vail Recreation District Imagination Station VRD Community Programming LionsHead Village LionsHead Village Drop-Off Welcome Center 2 - 2 - 30 8/7/2012 GUIDING PRINCIPLES FOR THE WAYFINDING GUEST ENHANCEMENT PROJECT Adopted March 6, 2012 Vail Town Council An agreed upon set of guiding principles and outcomes will help provide a clear direction for the project. Recommendations are presented below for Town Council review and discussion: 1. Clarify & Celebrate Town of Vail Arrival Points The existing entry points to the town from I-70 are only indicated as such by CDOT information signs. There is a need to create a more positive and clear sense of arrival at the main exits and roundabouts. There is reason to do the same at the other “mountain” points of arrival such as the base areas at Golden Peak, Vail Village, Lionshead and Cascade Village. 2. Move Visitors and Guests to Information and Parking as Efficiently as Possible It is to everyone’s advantage to keep traffic flowing and reduce the confusion at the points of entry and initial transit corridor, which is the frontage road. The town is committed to ensuring that these first encounters are unambiguous and as intuitive as possible. 3. Keep Guests “Found” by Providing Timely, Legible and Well Located Signage and Wayfinding Where information is provided is most important. If a sign is in the wrong place, the likelihood of it communicating is greatly reduced. We must also educate the visitor and guest related to landmarks and street names. If they “learn” the town in ways that extend beyond where certain shops and restaurants are located, there’s a higher probability that they will first know where they are and then how to best navigate to their destination. 4. Simplify Sign Types to Reduce Clutter & Enable Quick Identification of Information Points There are a number of sign types that are technically all “Town of Vail” signs. In addition to adding clutter to the public realm there is a good deal of ambiguity as to whether or not the signs are “official.” The design and character of new signing and wayfinding design should be clearly differentiated from other types of commercial or private signage. 5. Reduce the Inventory of Components Needed to Keep the System Up to Date and Well Maintained The fewer and more interchangeable the components, the higher the probability that the system will be cared for and updated as needed. The design team will endeavor to design the system elements to be easily maintained and changed. Where possible incorporate existing locations and 2 - 3 - 1 8/7/2012 structures into new design program. It is valuable to investigate the degree to which existing hardware, electrical and fittings can be adaptively re-used. When possible use sign technologies that are easily sourced internally or locally pursuant to Principles 6 and 7, the designer will endeavor to create signing and wayfinding components that are available locally or in some cases able to be fabricated, updated and repaired by Town of Vail personnel. 6. Provide Precinct-Specific Tenant and Lodging Information There is a shortfall of fine grain information related to tenants, lodging and uses available on the street. New reproduction technologies afford the ability to provide easily updated information of this kind and present it in such a way that wherever one is in town, the visitor or guest is never more than a few moments away from such information. 7. Form, Color and Design is Differentiated from But Compatible with Town of Vail Architecture and Scale Corollary to Principle 5, the design character of the signing and wayfinding should be distinct from the other forms of signage found throughout the town. The character should favor a more neutral, non-thematic approach to ensure the system reads as utilitarian and purposeful. These points of information are punctuation in the town’s overall visual composition and they must be quickly evident at a glance to those seeking information or direction. 8. Use New Technologies (Media and Variable Message Systems) Judiciously and Where Appropriate Along with the obvious benefits that variable messaging systems provide, they are expensive and require higher levels of input as well as maintenance. The benefits are manifold in terms of parking directives and real time parking information. As such this is the likeliest application for deployment. Video media should be provided in locations where the visual impact of these displays doesn’t conflict with the context in which they are placed. Technology-based systems represent a significant hardware investment and the threat of obsolescence is real. As a world-class resort destination we must be mindful that our visitors and guests are used to “state-of-the-art” amenities. We do not want to be in a position of having to constantly replace these expensive elements to avoid looking like yesterday. 9. Leverage Guests’ Mobile Devices to Supplement Physical Signing & Wayfinding Elements There are increasingly intelligent mapping and wayfinding systems available to Vail visitors and their use will only increase. Although it is unlikely that these devices will completely replace physical signage, the possibility that over time they may replace a portion of the program is realistic. The pending deployment of a Town of Vail app and virtual concierge will soon be an expectation rather than a novelty. 2 - 3 - 2 8/7/2012 10. Acknowledge Unique Seasonal & Environmental Requirements Visual and physical access to wayfinding elements winter and summer is critical to ensure that the elements of the system are functional year-round. Snow depth, background color and contrast, visibility in the dark in poor conditions are all vital considerations to diminish the potential for guest or visitors’ anxiety. 2 - 3 - 3 8/7/2012 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: August 7, 2012 ITEM/TOPIC: Proposed revenue projections for 2013. PRESENTER(S): Kathleen Halloran ACTION REQUESTED OF COUNCIL: Discuss the projected major revenue items for the 2013 budget and provide direction to staff. BACKGROUND: The annual budget cycle starts with the discussion of major revenues. Future revenues are calculated based on current year to date, five-year averages and analysis of external economic influences. STAFF RECOMMENDATION: Discuss and provide recommendations to the 2013 revenue projections. ATTACHMENTS: 2013 Major Revenue 8/7/2012 TO: Vail Town Council FROM: Finance Department DATE: August 1, 2012 SUBJECT: 2013 Major Revenue Items I. SUMMARY Revenue projections for 2013 are included for Council’s review (attachment A) which will set the stage for this year’s budget process. II. DISCUSSION The town’s major revenue sources have been projected conservatively, in accordance with budget guidelines, based on historical trends and any additional information known at this time. The chart below depicts anticipated revenue for 2013: Sales Tax 41% Property and Ownership Tax 9% Use Tax 2% Ski Lift Tax and Franchise Fees 10% Real Estate Transfer Tax 8% Licenses and Permits 3% Intergovernmental Revenue 6% Transportation Centers 9% Charges for Services 3% Rent, Fines & Miscellaneous 6%Transfer from VRA 3% Earnings on Investments 1% 2013 Net Revenue Projection: $47.4M 3 - 1 - 1 8/7/2012 Town of Vail Page 2 The following assumptions were used in developing the revenue projections included in attachment A: Sales Tax Total sales tax revenue for 2013 is projected at $19,580,000, flat with 2011 collections and 3.6% higher than 2012 amended budget of $18.9 million. As of June, 2012 sales tax receipts are up 3.1% ($1.1 million) from 2011. Sales tax collections represent 41% of the town’s annual revenues. Real Estate Transfer Tax (RETT) Real estate transfer tax revenues of $3.9 million are projected at a less than 1% increase from the 2012 budget, and 12.1% less than 2011 actual. Historical trends for RETT are complex due to sales of recently-completed major redevelopment projects such as the Four Seasons, Lion Square Lodge North, Manor Vail, Ritz Carlton Residences, and Solaris to name a few. Over the past 5 years, sales from major projects have averaged 51% of total RETT collections. While these sales were stronger than anticipated, our projections for 2013 remain conservative, with major projects making up only 30% of the total. The remaining base (“normal”) real estate sales are projected flat with 2010 and 2011. As of July, base sales for 2012 are currently up 62% from 2011. Property Tax 2013 property tax revenue is estimated at no increase from 2012, as it is not a re-assessment year. The projection will be updated in August, when we receive more current information from the County Assessor’s office. Total property and ownership tax revenue of $4.1 million contributes 9% of the town’s total revenue. Parking Total parking revenue of $3.8 million is flat with the reduced 2012 budget and a 4.6% decrease from 2011. Currently no increase in pricing of either parking passes or daily rates is assumed, however these revenue projections may change based on any policy adjustments recommended by Council. Ski Lift Tax Lift tax collections of $3.5 million are projected flat with 2012, and down 1.1% from 2011. Year to date collections are down 2.9% from 2011 and the ski season was down 3.4% from the prior ski season. This projection contemplated the low levels of snowfall in 2012 and the potential impact of an increased price of EPIC passes ($10 increase). Construction Use Tax Construction Use Tax projection of $1.0 million for 2013 is flat with 2012 budget and does not include the Medical Office project. Projections will be adjusted with a more firm estimate of building valuation. Construction Permit Fees A total of $1.1 million is projected for 2013, a 0.8% decrease from 2012 amended budget based on a four-year average of annual collections. Impact of the Municipal and Medical Office projects are not currently included, but will be adjusted with more firm estimates of building valuations. 3 - 1 - 2 8/7/2012 Town of Vail Page 3 Transfer from VRA The town will continue to receive reimbursement for expenditures directly relating to Guest Service Enhancement projects and capital maintenance of the LionsHead parking structure. In 2013, the town expects to be reimbursed a total of $1,510,000. Summary Our current proposal shows a total of $47.4 million in 2013 revenue, a 16.8% decrease compared to $56.9 million budgeted for 2012. The projected decrease of $9.5 million is mainly due to fewer projects eligible for reimbursement from the Vail Reinvestment Authority ($7.5 million) and less federal grant revenue ($943,000). All revenue items will be reviewed in more detail as we proceed through the budget process and will be adjusted as needed. 3 - 1 - 3 8/7/2012 Major Revenue Analysis 2013 Budget 2004200520062007200820092010201120122013 ActualActualActualActualActualActualActualActualAmendedProposedComments % vs. 2012 Amd General Sales Tax15,581,575 16,791,157 17,986,796 18,913,138 19,631,366 16,913,338 17,676,115 19,581,414 18,900,000 19,580,000 2013 flat with actual 2011 collections; 3.6% above 2012 projected 5.7%7.8%7.1%5.2%3.8%-13.8%4.5%10.8%-3.5%3.6% RETT Tax4,850,152 6,206,054 6,239,744 6,536,118 9,091,917 2,513,481 6,950,701 4,403,706 3,835,000 3,871,000 Less than 1% higher than 2012 budget; Base sales make up 70% of total projection for 2013 48.3%28.0%0.5%4.7%39.1%-72.4%176.5%-36.6%-12.9%0.9%Both 2011 and 2012 are at 2008 levels in "base", or normal real estate sales Parking Revenue3,285,932 3,651,537 4,007,334 4,514,392 4,705,985 4,975,795 5,037,042 4,023,940 3,839,000 3,839,000 Flat with 2012 amended and a 4.6% decrease from 2011 9.8%11.1%9.7%12.7%4.2%5.7%1.2%-20.1%-4.6%0.0% Property & Ownership Tax2,621,494 2,627,877 2,931,347 3,012,030 4,309,622 4,506,491 4,951,386 4,863,741 4,052,000 4,052,000 Non-assessment year; Will adjust based on County input in August -7.1%0.2%11.5%2.8%43.1%4.6%9.9%-1.8%-16.7%0.0% Lift Tax Revenue2,496,162 2,777,698 2,975,097 3,039,619 3,277,703 3,048,011 3,357,717 3,529,125 3,492,000 3,492,000 2013 budgeted flat with 2012 amended; 1.1% decrease from 2011 9.8%11.3%7.1%2.2%7.8%-7.0%10.2%5.1%-1.1%0.0% Construction Fees1,608,461 2,466,054 3,481,989 4,992,752 3,799,444 1,341,731 1,272,606 985,377 1,083,000 1,074,660 Based on average annual collections over the last 4 years 57.6%53.3%41.2%43.4%-23.9%-64.7%-5.2%-22.6%9.9%-0.8%Does not include impact of Municipal and Medical office projects Construction Use Tax- - - - 608,483 713,582 1,103,119 721,002 1,000,000 1,000,000 Flat with 2012; Does not include impact of Municipal and Medical office projects N/A17.3%54.6%-34.6%38.7%0.0% Other Taxes1,254,005 1,251,928 1,367,139 1,399,739 1,644,975 1,545,535 1,711,350 1,806,708 1,742,600 1,794,560 County sales tax (based on TOV sales tax), Road & Bridge, Hwy users revenue, etc. -0.9%-0.2%9.2%2.4%17.5%-6.0%10.7%5.6%-3.5%3.0%Increase in Road & Bridge based on 5-year average All other items flat Federal / County Grants1,412,098 19,500 1,739,052 59,542 - 203,765 3,785,144 1,596,040 982,010 39,060 SAFER grant (thru 2013), COPS grant (thru 2012); 2012 amended $828K Matterhorn Bridge 1474.2%-98.6%8818.2%-96.6%N/A1757.6%-57.8%-38.5%-96.0% Earnings on Investments446,430 1,112,872 2,133,315 2,624,092 1,841,335 460,234 330,216 539,541 330,024 298,796 2013 based on .5% return on available fund balance 43.1%149.3%91.7%23.0%-29.8%-75.0%-28.3%63.4%-38.8%-9.5% Rental Income803,939 780,214 827,280 897,958 949,961 912,090 862,151 895,872 929,816 915,906 Slight decrease from 2012; Since 2010, overall rental activity has decreased due to 30.4%-3.0%6.0%8.5%5.8%-4.0%-5.5%3.9%3.8%-1.5% market pricing and availability E911 and Interagency Dispatch 1,088,068 1,165,164 1,337,583 1,528,608 1,657,622 1,904,572 1,908,591 1,958,581 1,919,317 1,912,383 Funding by E911 Authority Board and participating agencies 4.9%7.1%14.8%14.3%8.4%14.9%0.2%2.6%-2.0%-0.4%Slight decrease due to call volume shift from other agencies to TOV 2010 & 2011 for LionsHead Transit and Welcome Centers Vail Reinvestment Authority Transfers- - - - - 1,070,365 7,125,196 9,035,000 1,510,000 2012 for LionsHead Portal projects, Energy enhancements, Library remodel and Guest Services N/A565.7%26.8%-83.3%2013 for continuation of Guest Service Enhancements All Other Revenue8,609,569 10,091,661 5,137,281 7,327,228 6,500,285 4,885,916 7,957,308 6,406,780 5,743,982 3,970,125 2005 incl. $4M Conference Center collections & $2M project reimb. 9.5%17.2%-49.1%42.6%-11.3%-24.8%62.9%-19.5%-10.3%-30.9%2007 incl. $1.2M recreation ammenities and $1.3M project reimb. 2008 incl. over $1M of project reimbursement and $500K in Housing Fee in Lieu Total Revenue 44,057,885 48,941,716 50,163,958 54,845,217 58,018,698 43,924,542 57,973,811 58,437,024 56,883,749 47,349,490 2010 incl. repayment of VRD promissory note ($1.028M), sale of Arosa duplex ($816K) % compared to Prior Year15.0%11.1%2.5%9.3%5.8%-24.3%32.0%0.8%-2.7%-16.8% Vail Resorts remib for skier drop off $725K and project reimbursements $783K w/o VRA Reimbursement: Attachment A 3 - 1 - 4 8/7/2012 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: August 7, 2012 ITEM/TOPIC: Town of Vail Municipal Site Update and Schematic Design Sign Off. The following information will be presented during the work session discussion:-Follow up to old business from the previous hearing on this topic-Recommended schematic design program- Next steps for advancing the project forward PRESENTER(S): George Ruther, Town of Vail and Will Hentschel, OZ Architecture ACTION REQUESTED OF COUNCIL: The Vail Town Council is being asked to approve, approve with modifications or deny the schematic design package for the new municipal office building. BACKGROUND: Schematic design approval is a critical step in the project design process. Acceptance of the schematic design package by the Town Council allows the architects and design team to begin work on the design development phase of the project and prepare a development application for submittal to the Town's Planning & Environmental Commission and Design Review Board. On July 17th the Vail Town Council granted schematic design approval for the building square footage and area allocations; bulk, bulk mass and height; and inerior layout of and flow. The design team will return to the Vail Town Council meeting on August 21st with an update on off site improvements, a probable cost estimate for the project and a follow up to any unresolved issues or questions arised at this work session. STAFF RECOMMENDATION: The Vail Town staff recommends the Town Council approves the schematic design package as presented. Acceptance of the package provides the design team with the direction needed to continue to move the project forward. ATTACHMENTS: Memo VMD COUNCIL 6 Exhibits 080712 11X17 final 8/7/2012 TO: Vail Town Council FROM: George Ruther, Director of Community Development Stan Zemler, Town Manager DATE: August 7, 2012 SUBJECT: Municipal Site Redevelopment Project – Schematic Design Sign Off I. PURPOSE The purpose of this meeting is to present information on the municipal site redevelopment project and request schematic design sign off from the Vail Town Council. Information to be presented includes: • Follow up to old business from the previous hearing on July 17, 2012, • Recommended ToV schematic design program, and • Series of next steps for advancing the project forward. The municipal site redevelopment project is a partnership between the Town of Vail (ToV), the Vail Valley Medical Center (VVMC), the Steadman Clinic (SC), the Steadman-Philippon Research Institute (SPRI) and Howard Head Sports Medicine (HH) to construct a new municipal office building and a new medical office building on the Town’s municipal office site in an effort to sustain and grow Vail’s year-round economy. II. TOWN OF VAIL SCHEMATIC DESIGN PROGRAM Town staff has been working with OZ Architecture to complete a schematic design program for the new municipal office building. To date, internal interviews have been conducted with key town staff members, the town’s needs have been identified and draft studies have been completed to fully understand the projected program needs of the Town. The current design advances the project goals adopted by the Vail Town Council and is in keeping with the agreed upon design concepts. To that end, the Vail Town Council granted schematic design approval on the following portions of the project on July 24th: • Building square footage and area allocations • Bulk, mass, & height • Interior layout and flow On July 17th, staff and the architect committed to returning to the Town Council on August 7th for additional schematic design sign-off. Additional design sign-off is needed on the following components of the project: 4 - 1 - 1 8/7/2012 2 • selection of structural, mechanical, plumbing and electrical systems concepts, • parking and loading operations, and • interior and exterior building materials. The design team will return to the Vail Town Council meeting on August 21st with updated information on the following two items. • provision of off site improvements, and • probable pre-construction cost estimates. What is schematic design and why is a sign off needed to move the project forward? Schematic design is the first phase in design process of a project where the architect prepares schematic plans giving a general view of the key components and the scale of the project after detailed discussions with the client/owner. A set of schematic design floor plans, or approximately 20% of the design, should clearly indicate the improvements anticipated for the project so that clear direction for future phases can be determined. The objective of the schematic design process is to define the general scope, scale, functional relationships, traffic flow, and interior circulation for the project. Upon acceptance of the schematic design package, the client/owner is approving the conceptual direction for further development in subsequent phases. Approval of the schematic design package is not the final opportunity to provide input on the design of project. Schematic design approval is a critical step in the project design process. Acceptance of the schematic design package by the Town Council allows the architects and design team to begin work on the design development phase of the project and prepare a development application for submittal to the Town’s Planning & Environmental Commission and Design Review Board. Additionally, sign off allows the design team to determine and plan for those aspects of the project which are driven by square footage calculations and area allocation (ie, parking, egress, occupancy loads, loading and delivery, site coverage ratios, etc.). III. PARKING PROGRAM AND PLANNING A parking program and plan is a key component of the project. The operation and management of the shared parking space and garage factors heavily into the number of spaces required for the new municipal office building. The design team needs direction from the Town Council on the operation and management of the parking garage. The following questions are intended to facilitate a preliminary discussion on the parking program and planning: • What are the parking standards for the GU zone district? • If applied, how many spaces would be required by the Town’s adopted zoning regulations? • Who will use the parking garage? 4 - 1 - 2 8/7/2012 3 • Is public parking available on weekends and holidays? • How are over-sized vehicles addressed? • What is the approximate cost of operating and managing the parking garage? • Will spaces be reserved or dedicated within the parking garage? • How is access to the parking garage controlled and managed? • How can the partners optimize the use of the parking garage? IV. NEXT STEPS A series of next steps have been identified for the project. The identified next steps are intended to ensure the parties adhere to the project schedule. The next steps include: • Sign memorandum of understanding Jan. 17, 2012 (done) • Authorization to issue design RFP Jan. 17, 2012 (done) • Determine ToV development approach Mar. 20, 2012 (done) • Negotiate the Development Agreement Mar. 2012 – Apr. 2012 (ongoing) • Finalize ToV building program design Mar. 2012 – Apr. 2012 (ongoing) • CDOT Meeting Apr. 2012 (ongoing) • Execute P&S agreement Apr. 2012 (done) • PEC worksession April 9, 2012 (done) • Peer Municipal Site Tours April19 & 20, 2012 (done) • PEC worksession June 25, 2012 (done) • General Contractor Selection July 3, 2012 (done) • Schematic Design Program sign off(interior) July 17, 2012 (done) • Schematic Design Program sign off(exterior) August 7, 2012 • PEC worksession August 13, 2012 • Vail Town Council worksession August 21, 2012 • CDOT Permit Meeting August 22, 2012 • Project and design team meetings Weekly IV. ACTION REQUESTED The Vail Town Council is being asked to approve, approve with modifications or deny the schematic design package for the new municipal office building. 4 - 1 - 3 8/7/2012 VAIL MUNICIPAL DEVELOPMENT VAIL, CO TOWN OF VAIL | TOWN COUNCIL ‡07 AUGUST 2012 t%FTJHOBOFXPGGJDFCVJMEJOHGPSUIF7BJM$PNNVOJUZUIBUJTJOEJDBUJWFPG7BJMTCSBOE  TQJSJUIFSJUBHF t%FTJHOBOFXPGGJDFCVJMEJOHGPSUIF5PXOPG7BJMNVOJDJQBMDPSQPSBUJPOXIJDIJTIJHIMZ GVODUJPOBM VTFSGSJFOEMZ GMFYJCMFBEBQUBCMF t%FTJHOBOFOFSHZFGGJDJFOU DPTUFGGFDUJWF CVJMEJOHUIBUJTSFQSFTFOUBUJWFPGUIFQSFNJFS JOUFSOBUJPOBMNPVOUBJOSFTPSUDPNNVOJUZ t%FTJHOBOFXCVJMEJOHUIBUJOUFHSBUFTXJUIUIFOFJHICPSJOHNPCGBDJMJUZBOEJTDPPSEJ OBUFEXJUIUIFFYJTUJOHQPMJDFEFQBSUNFOUBEEJUJPOBOEBMMUIBUDBSSJFTXJUIJU t%FTJHOBCVJMEJOHUIBUFOTVSFTFBTFPGBDDFTTUPMPDBMHPWFSONFOUUISPVHIJNQSPWFE DVTUPNFSTFSWJDFDBQBCJMJUJFTBOENPSFFGGJDJFOUDPOTPMJEBUFEPQFSBUJPOT t%FTJHOBCVJMEJOHXIJDIPQUJNJ[FTXPSLGMPX JNQSPWFTUIFEFMJWFSZPGNVOJDJQBMHPW FSONFOUTFSWJDFTBOEJODMVEFTBOJODSFBTFEQSFTFODFBOEVTFPGUFDIOPMPHZ t%FMJWFSBOFXIPNFGPSUIF5PXOT"ENJOJTUSBUJPO DPNNVOJUZEFWFMPQNFOU FDPOPNJD EFWFMPQNFOU GJOBODFIVNBOSFTPVSDFT JOGPSNBUJPOBMUFDIOPMPHZ NVOJDJQBMDPVSUBOE QPMJDFEFQBSUNFOUT PAGE 1 PROJECT GOALS 4 - 2 - 1 8/7/2012 VAIL MUNICIPAL DEVELOPMENT VAIL, CO TOWN OF VAIL | TOWN COUNCIL ‡07 AUGUST 2012 t$JWJD6TF t$PNNVOJUZTIFSJUBHF t$VTUPNFSGPDVT t"DDFTTJCMF t1FSNBOFODF4USFOHUI t5SBOTQBSFOU t7BJMT#SBOE t7BJMT4QJSJU t*OWJUJOH8FMDPNJOH t'MFYJCMF"EBQUBCMF t8PSMEMZ*OUFSOBUJPOBM t4PQIJTUJDBUFE t5FDIOPMPHJDBMMZBEWBODFE t&GGJDJFOU1SPEVDUJWF t4VTUBJOBCMF t"DUJWF&OFSHFUJD t&YDFMMFODF 508/0'7"*-.6/*$*1"-0''*$&4 DESIGN CONCEPTS PAGE 2 DESIGN CONCEPTS 4 - 2 - 2 8/7/2012 VAIL MUNICIPAL DEVELOPMENT VAIL, CO TOWN OF VAIL | TOWN COUNCIL ‡07 AUGUST 2012 PAGE 3 RECAP / OLD BUSINESS FROM JULY 17 MEETING GENERAL 1. ACCEPTANCE OF SCHEMATIC DESIGN BUILDING SQUARE FOOTAGE AND AREA ALLOCATIONS GENERAL BULK, MASS & HEIGHT INTERIOR LAYOUT AND FLOW 2. COMMENTS BRING BACK / REINJECT THE EXCITEMENT/ CREATIVE FLOW OF THE PROGRAM LAYOUT MAKE THE PLAN LESS COMPARTMENTALIZED WORK ON THE DESIGN OF COUNCIL CHAMBERS. IE - SIZE, CONFIGURATION CONSIDER CONSOLIDATING / EXAMINE THE EFFCIENCY OF THE CONFERENCE ROOMS BULK AND MASS GENERALLY APPROVED BUILDING MAY BE TOO DETAILED, TO WELL APPOINTED CONSIDER AN ADDITIONAL ELEVATION 4 - 2 - 3 8/7/2012 VAIL MUNICIPAL DEVELOPMENT VAIL, CO TOWN OF VAIL | TOWN COUNCIL ‡07 AUGUST 2012 PAGE 4 STRUCTURAL NARRATIVE STRUCTURAL 1. GENERAL DESIGN NARRATIVE BUILDING - TYPE IIIB - STEEL FRAME MAIN BUILDING 3 LEVEL STEEL FRAME BLDG ON THE PRECAST OR CAST IN PLACE PARKING GARAGE PODIUM STRUCTURAL GRID IS AT 30’ ON CENTER TYPICAL FLOORS - STEEL SUPPORT WITH METAL PAN FILLED WITH CONCRETE EXTERIOR WALLS - 6” NON LOAD (INFILL) BEARING STEEL FRAME OR STOREFRONT INTERIOR WALLS - LIGHT GAUGE STEEL OR STOREFRONT BUIDLING CORES / ELEVATOR SHAFT - CAST IN PLACE CONCRETE POLICE ADDITION 1 LEVEL STEEL FRAME BUILDING ON ON SLAB ON GRADE FOUNDATION EXTERIOR WALLS - 6” NON LOAD (INFILL) BEARING STEEL FRAME OR STOREFRONT INTERIOR WALLS - LIGHT GAUGE STEEL OR STOREFRONT 4 - 2 - 4 8/7/2012 VAIL MUNICIPAL DEVELOPMENT VAIL, CO TOWN OF VAIL | TOWN COUNCIL ‡07 AUGUST 2012 PAGE 5 STRUCTURAL NARRATIVE MECHANICAL 1. GENERAL DESIGN NARRATIVE OVERVIEW - MECHANICAL ELECTRICAL AND PLUMBING SYSTEMS OF THE EXISTING POLICE BUILDINGS COULD BE UTILIZED TO SERVE THE NEW MUNICIPAL BUILDING AND THE POLICE ADDITION. THE MECHANICAL SYSTEM WAS INSTALLED IN 2003 & 1994. THE SYSTEM PERFORMANCE SHOULD BE WEIGHED AGAINST A NEW INSTALLED SYSTEM PERFORMANCE & SUSTAIN ABILITY/EFFICIENCY GOALS. NEW AIR HANDLERS FOR COOLING WILL NEED TO BE INSTALLED IN THE MUNICPAL BUILDING EXISTING SYSTEM (POLICE BUILDING) MECHANICAL - THE TWO GAS FIRED BOILER PLANTS ON SEPARATE FLOORS SERVING THE EXISITNG BUILDINGS CAN BE COMBINED & RELOCATED TO SERVE THE HEATING AND HOT WATER NEEDS OF THE EXISTING AND NEW FACILITIES. NEW AIR HANDLERS WOULD BE INSTALLED ON THE ROOFTOP OF THE NEW MUNICPAL BUILDING TO SERVE THOSE NEEDS 4 - 2 - 5 8/7/2012 VAIL MUNICIPAL DEVELOPMENT VAIL, CO TOWN OF VAIL | TOWN COUNCIL ‡07 AUGUST 2012 PAGE 6 PLUMBING - THE EXISITNG DOMESTIC WATER SERVICE FROM THE EXISTING BUILDING CAN BE EXTENDED TO SERVE WATER AND FIRE SERVICE NEEDS. THIS WILL ALLOW FOR SINGLE METERED SERVICES TO THE TOWN BUILDINGS. ADDITIONALLY, THE DOMESTIC HOT WATER HEATERS CAN SERVE THE NEW MUNIPIAL BUILDING ELECTRICAL- THE EXISITNG ELECTRICAL SYSTEM IS SIZED TO HAVE TWICE THE CAPACITY OF THE EXISTING NEED. THE EXISTING SERVICE CAN BE EXTENDED TO SERVE THE THE NEW BUILDING. EMERGENCY ELECTRICAL- THE EXISITNG EMERGENCY ELECTRICAL SYSTEM IS SIZED TO HAVE TWICE THE CAPACITY OF THE EXISTING NEED, HOWEVER FULL BACK-UP OF ALL SYSTEMS MAY NOT BE POSSIBLE UNDER THE CURRENT SYSTEM. THIS AREA REQUIRES FURTHER ANALYSIS. THE TEAM WILL CONTINUE TO EXPLORE THE OPTION OF MAINTAINING THE EXITING SYSTEM, HOWEVER AS THE SUSTAIANBLE GOALS / OPERATING EFFCIENCY ARE FURTHER ESTABLISHED, THE TEAM WILL LOOK AT NEW SYSTEMS AND WEIGH THE IMPROVEMENT 4 - 2 - 6 8/7/2012 VAIL MUNICIPAL DEVELOPMENT VAIL, CO TOWN OF VAIL | TOWN COUNCIL ‡07 AUGUST 2012 PAGE 7 SITE PLAN TOWN PLAZA RENOVATION OF EXISTING TOV POLICE BUILDING SURFACE PARKING ENTRY TO TUCK UNDER PARKING ENTRY TO GARAGE PARKING BELOW ENTRY TO TUCK UNDER PARKING 4 - 2 - 7 8/7/2012 VAIL MUNICIPAL DEVELOPMENT VAIL, CO TOWN OF VAIL | TOWN COUNCIL ‡07 AUGUST 2012 PARKING AXONOMETRIC TOWN OF VAIL SURFACE / TUCK UNDER SPACES MEDICAL OFFICE TUCK UNDER SPACES PAGE 8 FACD 43' - 0"30' - 0"30' - 0" B ADAADA E CONNECTIONN ENTRYNTRYE ANCENANFINFFFFINFINFFINNA 209 SF209209 9SFSF STAIRSTATAIR 1801 SF AMENITIES STORAGE 4435 SF4 PARKINGA 1674 SF COMMON 152 SF RR 153 SF RR 163 SFS EGRESSE F SF7 1671167SF167SFF 71F CONF. 90 SF99 RKINGARRRPAA 75 SF STORAGE 10 SF110 S111110 S OFFICE44 SFF IT 278 SF278SFFS87 MAIN STAIRRATSNAMS 109 SFSFSSSSF FFICEO 62 SF6 MAIL STOR. 110 SF OFFICEOFOFFFOOFFFICEO 72 SF72 S ELEV.VE 78 SF77 PRINTPP 1079 SF PEN OFFICEOPP 105 SF VESTIBULE 162 SF VAULT 108 SF111 CEOFFICC 140 SFS RECEPTIONT 38 SF8 RJANITORRR 108 SF ELEC 90 SF - 75 SF INTERVIEWW 69 SF TOILET 123 SF3 VESTIBULEI 43 SF43 ESECUREEEE   ͸   ͷ ͷ   ͹ 2 A4.11 15 Y LINE OF GARAGE BELOW SERVICE / LOADING ABOVE LINE OF GARAGE BELOW 3ADAADA A4.01 2 A4.023 A4.021 1 A4.34 2 A4.34 2 3 A4.31 1 A4.32 2 A4.32 2 A0.01 4 A4.34 LINE OF GARAGE BELOW 3ADAADA 15 PARKING UPDATE ͼ  ; ͷͷ͸ ͷͷͼ ͺͺ ͷͿ ͻ; SECTION THRU TOWN OF VAIL BUILDING AND PARKING Ǥ͸ͷ 4 - 2 - 8 8/7/2012 VAIL MUNICIPAL DEVELOPMENT VAIL, CO TOWN OF VAIL | TOWN COUNCIL ‡07 AUGUST 2012 PAGE 9 PARKING PLANS GARAGE B1 GARAGE B2 GARAGE B3 4 - 2 - 9 8/7/2012 VAIL MUNICIPAL DEVELOPMENT VAIL, CO TOWN OF VAIL | TOWN COUNCIL ‡07 AUGUST 2012 PAGE 10 PARKING QUESTIONS SHOULD PARKING BE SHARED BETWEEN THE MUNICIPAL BUILDING AND THE MEDICAL OFFICE BUILDING OR SHOULD THERE BE ASSIGNED SPACES? SHOULD THE GARAGE BE OPEN TO THE PUBLIC DURING NON-BUSINESS HOURS OR ON WEEKENDS? SHOULD SURPLUS PARKING BEYOND CODE BE PLANNED AND BUILT AT THE ONSET? SHOULD THE FIRST LEVEL OF THE GARAGE HAVE INCREASED HEIGHT TO ALLOW FOR LARGER VEHICLES? 4 - 2 - 10 8/7/2012 VAIL MUNICIPAL DEVELOPMENT VAIL, CO TOWN OF VAIL | TOWN COUNCIL ‡07 AUGUST 2012 PAGE 11 MUNICIPAL DEVELOPMENT - ARCHITECTURAL CHARACTER VAIL ARCHITECTURAL PRECEDENT DETAIL / VOCABULARY PRECEDENT 4 - 2 - 11 8/7/2012 VAIL MUNICIPAL DEVELOPMENT VAIL, CO TOWN OF VAIL | TOWN COUNCIL ‡07 AUGUST 2012 PAGE 12 MUNICIPAL DEVELOPMENT - ARCHITECTURAL CONCEPTS 4 - 2 - 12 8/7/2012 VAIL MUNICIPAL DEVELOPMENT VAIL, CO TOWN OF VAIL | TOWN COUNCIL ‡07 AUGUST 2012 PAGE 13 MUNICIPAL DEVELOPMENT - POLICE ADDITION ELEVATIONEAST PERSPECTIVE 4 - 2 - 13 8/7/2012 VAIL MUNICIPAL DEVELOPMENT VAIL, CO TOWN OF VAIL | TOWN COUNCIL ‡07 AUGUST 2012 PAGE 14 MUNICPAL BUILDING TOWER AESTHETIC Iconic Element for the Vail Town Hall ‘…ƒŽ’‘‹–ˆ”‘ ǦͽͶ Identification of a Safe Zone Element for light and Effects ADJACENCY Provide a height relationship to the Medical Office Building Visual separation between MOB & the Municpal Building Provides means of Identification FUNCTIONAL Provides a means of vertical circulation Promote an exciting view and stair experience to encourage use of the stair and less elevator traffic Will Co-locate cellular towers for the town ‘‡ˆ‘”ͼͶǯ–”ƒ•‹––‹‰–‘™‡” View Platform 4 - 2 - 14 8/7/2012 VAIL MUNICIPAL DEVELOPMENT VAIL, CO TOWN OF VAIL | TOWN COUNCIL ‡07 AUGUST 2012 PAGE 15 #6*-%*/(."5&3*"-4 3300' "41)"-54)*/(-& 3300' 45"/%*/(4&"..&5"- 88*/%08 .&5"-'3".& 8%800% )&"7:5*.#&3 53*. 8%800%4*%*/( )03*;0/5"- 8%800%4*%*/( 7&35*$"- 4456$$0 #&*(& 4456$$0 #&*(& 45450/& "$$&/5 $65 45450/& $0634&%"4)-"3 8 33 44 8% 8%8 8%8% 8% 8%44 4545454545 4 - 2 - 15 8/7/2012 VAIL MUNICIPAL DEVELOPMENT VAIL, CO TOWN OF VAIL | TOWN COUNCIL ‡07 AUGUST 2012 PAGE 16 SCHEMATIC MATERIAL BOARD 4 - 2 - 16 8/7/2012 VAIL MUNICIPAL DEVELOPMENT VAIL, CO TOWN OF VAIL | TOWN COUNCIL ‡07 AUGUST 2012 PAGE 17 MUNICIPAL DEVELOPMENT - MATERIAL COMPARISION SOUTHWEST MATERIAL STUDIESMATERIAL STUDIES 4 - 2 - 17 8/7/2012 VAIL MUNICIPAL DEVELOPMENT VAIL, CO TOWN OF VAIL | TOWN COUNCIL ‡07 AUGUST 2012 PAGE 18 MUNICIPAL DEVELOPMENT - MATERIAL COMPARISION - NORTHWEST MATERIAL STUDIESMATERIAL STUDIES 4 - 2 - 18 8/7/2012 VAIL MUNICIPAL DEVELOPMENT VAIL, CO TOWN OF VAIL | TOWN COUNCIL ‡07 AUGUST 2012 PAGE 19 MUNICIPAL DEVELOPMENT - ELEVATIONS EAST ELEVATIONNORTH ELEVATION WEST ELEVATIONSOUTH ELEVATION 4 - 2 - 19 8/7/2012 VAIL MUNICIPAL DEVELOPMENT VAIL, CO TOWN OF VAIL | TOWN COUNCIL ‡07 AUGUST 2012 PAGE 20 MUNICIPAL DEVELOPMENT / MEDICAL OFFICE BUILDING ELEVATIONS SOUTH ELEVATION - ACCROSS SITE 1/2 OF THE MEDICAL OFFICE BUILDINGMUNCIPAL BUILDINGPOLICE BUILDING 4 - 2 - 20 8/7/2012 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: August 7, 2012 ITEM/TOPIC: Information Update and Attachments: 1) Memorandum: Issues Surrounding Special Events on the Lower Bench of Ford Park; 2) June Sales Tax; 3) Dobson & Library Paving Memorandum; 4) First Quarter Investment Report; 5) July Revenue Highlights 6) Update on CSE allocations ATTACHMENTS: June 2012 Sales Tax Dobson Library Paving Memorandum Ford Park Memorandum Investment Report July Revenue Highlight CSE Budget Approvals 8/7/2012 MEMORANDUM July 26, 2012 To: Vail Town Council Stan Zemler Pam Brandmeyer Judy Camp From: Sally Lorton Re: June Sales Tax I estimate Vail will collect another $35,000 in June sales tax to bring June collections to $959,341. If so, we will be up 14.6% or $122,362 from budget and up 7.1% or $63,390 from June 2011. Year to date would be up 10.1% or $1,069,541 from budget and up 3.1% or $348,066 from 2011. 5 - 1 - 1 8/7/2012 2,210,5472,073,4811,997,0912,225,8412,275,9672,597,9852,783,3062,976,6552,619,6732,564,3832,795,6882,638,7532,852,947214,1942.05%8.12% 2,366,3212,281,8332,111,1632,362,8252,429,3772,527,1302,718,6433,071,6152,588,8892,577,3602,803,1362,642,5822,992,022349,4406.74%13.22% 2,568,8712,699,664 2,372,942 2,344,1782,785,1012,852,9542,986,4463,327,3042,504,5672,685,0043,143,4182,812,9533,183,298370,3451.27%13.17% 1,043,431870,875871,468992,157915,5541,280,3241,330,7401,098,9181,235,9411,156,9341,191,6901,155,0591,179,85624,797-0.99%2.15% 448,234414,248428,919411,595458,770449,283545,874622,103516,150421,925473,292495,374483,777(11,597)2.22%-2.34% 751,439657,707742,755732,113834,913805,362953,017918,061717,233873,765895,951836,979924,34187,3623.17%10.44% 9,388,8438,997,8088,524,3389,068,7099,699,68210,513,03811,318,02612,014,65610,182,45310,279,37111,303,17510,581,70011,616,2411,034,5412.77%9.78% 1,157,8671,044,9661,075,5321,128,5141,166,1831,255,2431,265,7811,397,8421,121,8601,228,7671,481,3291,247,506 1,124,2751,084,3181,029,446994,445993,9851,055,6141,162,7461,349,7951,068,3911,147,3521,310,4711,159,569 747,766713,574679,208757,033795,807832,549908,318834,569753,754761,425889,945796,436 486,570484,425508,092532,537566,173614,396688,519662,767581,033594,362623,420604,744 571,783642,293591,269623,646713,117799,582747,877719,109651,873701,075788,430692,684 1,933,9402,139,4172,171,0982,362,0952,549,0322,771,2582,821,8712,652,6282,553,9742,963,7633,184,6452,717,361 15,411,04415,106,80114,578,98315,466,97916,483,97917,841,68018,913,13819,631,36616,913,33817,676,11519,581,41517,800,00011,616,2411,034,541 5 - 1 - 2 8/7/2012 To: Town Council From: Public Works Date: 8/7/12 Subject: Dobson/Library Plaza Area Maintenance 1. Background The pavers in the Dobson/Library plaza area are in poor condition and are a hazard to the public. The pavers are severely rutted and create trip hazards for pedestrians, make it extremely difficult to plow in the winter, and nearly impossible to clear all ice and snow from the low rutted areas. This has been an on-going maintenance issue for the past 5+ years. There has been discussion of reconstructing/redesigning this plaza for some time however there is no timeframe for it at this time. In the interim, in anticipation of a redesign and reconstruction in the future, staff suggests removing the pavers and replacing the pavers with asphalt in lieu of the expense of replacing all of the pavers and installing a subslab at this time. Last fall staff reviewed this plan with the Design Review Board and gained approval. Attached is a sketch of the plan. The area cross hatched in magenta color is the area of existing pavers that would be replaced with asphalt. The estimated cost for this work is approximately $35,000 which will be paid for out of the Capital Street Maintenance budget. Unless otherwise directed, staff will proceed with the work this fall. The work is anticipated to take one to two weeks and will be scheduled in late September with completion in mid October. 5 - 2 - 1 8/7/2012 5 - 2 - 2 8/7/2012 MEMORANDUM To: Vail Town Council, Stan Zemler From: Sybill Navas, Special Events Coordinator Date: August 7, 2012 RE: Issues surrounding special events in the Lower Bench of Ford Park Background: Two events that occurred in the Lower Bench of Ford Park, Steadman Philippon Research Institute “Rock the Research”/Darius Rucker Gala on Thursday, July 5th, and the Bravo! Vail Valley Music Festival Gala on Saturday, July 21st, were both negligent in respecting the use of the venue in multiple ways: • The amount of truck traffic generated during the set-up was excessive, and support vehicles were parked throughout the venue for an entire day, significantly impacting the experience of other users in the park. • The site was not cleared in a timely fashion. Both events left generators and other event paraphernalia on-sight for several days following the event. • Trash was not removed in a timely fashion. • The Music Festival’s event was impacted by a large amount of rain, and since no measures were taken to protect the turf, significant turf damage resulted. General underlying issues in Ford Park: • There are multiple user groups in the park, often with conflicting interests at any given time. • Vehicular traffic on West Betty Ford Way has escalated multi-fold. • As more and more people use the park amenities, there is an ever increasing potential for these types of issues to arise. • Given that reality, it has become very clear that the town needs to implement specific steps to mitigate the impacts of large, temporary events. • This year is an aberration; we have never before experienced this level on negligence from users who are operating under a Town of Vail Special Event Permit. What has been done to date? • Pam Brandmeyer, Assistant Town Manager has spoken individually to representatives of both entities, Bravo! Vail Valley Music Festival and the Steadman Philippon Research Institute. 5 - 3 - 1 8/7/2012 • Language will be added to the Special Event Permits, (which are currently in process of revision) o Require a more detailed description of set-up needs, including vehicular access, number of vehicles and deliveries that will be expected, parking needs and time required to complete the task. o Deny tent set up/tear down activity totally while other events are taking place. o Flag more prominently the time by which the site will be vacated completely. o Penalties will be assessed on a case-by-case basis to cover the cost of remediating any damages caused and additional Town of Vail staff time required. • Require that all events using the lower part of the park, including the Gerald R. Ford Amphitheater, provide professional staffing at the Ford Park West Gate for the duration of the activity including the set-up and tear-down times. *It should be noted that this will be an expensive measure for producers to implement and that we are likely to encounter a significant amount of “push-back.” • The Town of Vail’s Public Works Crew that regularly goes on duty at 6:00 a.m. will “street sweep” the park and/or any other major special event venues in the village and will call-in immediately if they are unable to remedy the issue to report any irregularities to the appropriate department(s). • Unless major hardship can be shown and an alternative plan approved as part of the Special Event Permit, venues will be expected to be restored to the condition that they were in when turned over to the event producer by 8:00 a.m. the morning following the event. Moving Forward: What do we do when there are no events? It has become very clear that a traffic management plan from mid-May to October 1st is needed full time on West Betty Ford Way. • We’ve had the “one-on-one’s;” now schedule a follow-up meeting with all of the Ford Park user groups if changes are not implemented, or significant improvements are not seen. Council is being asked to provide feedback on the following suggestions: • Limit deliveries into the park to 6:00a.m.-9:00a.m., or other time frame similar to the loading/delivery hours allowed in the Villages. • Provide on-site staff at the West Gate similar to the Checkpoint Charlie model. • Remove the handicapped parking spaces located in front of the amphitheater up to the East Lot and provide full time “golf-cart” access for those guests who are not able to walk. 5 - 3 - 2 8/7/2012 7/13/12 An open letter of apology, I would like to take this opportunity to formally apologize to the Vail Town Council and anyone else who was negatively impacted by the events that took place at Betty Ford Park on July 4th, 2012. As you are well aware, Alpine Party Rentals is a long established business servicing the Vail Valley, and we pride ourselves on being compliant with the rules and regulations set forth by the municipalities in which we perform work. Unfortunately, on that day, we fell short of the mark and for that, I apologize. You can be assured that in the future, our communications with the council, the event staff, and the client, will be more clear in order to be compliant. Thank you for the opportunity to serve you and your town. Sincerely, David Smiley Owner, Alpine party Rentals 5 - 3 - 3 8/7/2012 1 Sybill Navas From:Lynda Sampson <lyndasampson@me.com> Sent:Monday, July 16, 2012 8:59 AM To:Council Dist List Cc:Lorelei Donaldson; Sybill Navas; Tammy Nagel; Pam Brandmeyer Subject:July 5th Event Normal 0 false false false EN-US JA X-NONE To the Town of Vail Council and Town Manager, I am writing to you to express my sincere apology for the mistakes that were made following the Steadman Philippon Research Institutes Rock the Research event on July 5th. As the event coordinator I take full responsibility. I thought that I had worked very hard with the town and the vendors to make sure that all the requests made by the Town of Vail were met. Obviously, I could have done more. I cannot speak for the vendor, however, I can offer an explanation on my part. I was very clear that tent set up was not to happen during the July 4th concert. It was also communicated (and agreed) that all vehicles were to be moved from the park before the amphitheater gates opened. Regarding the generator and the boxes, I personally removed three car loads of boxes from the park on Friday, July 6th following the event. At 3:00pm I had to leave to deal with a police issue regarding items that had been taken from the tent the previous night. When I left the park for the final time that day I was assured that all was under control and all items would be removed. I did not return – my mistake. I did not receive any phone calls or emails regarding the items left in the park until Monday morning. In addition there were a no messages left at the Steadman Philippon office. Had there been any messages or phone calls I would have been on-sight immediately. I have learned that I am responsible for the final walk through regardless of what I have been by told by those still on sight. 5 - 3 - 4 8/7/2012 2 I am positive that these same mistakes will never be made in the future. I think we all have learned a very valuable lesson. I grew up in Vail and in no way would want to tarnish the town in any way. It was my goal to represent Vail in the best light to a National audience. I believe overall we accomplished that goal. Please accept my sincere apology and let me know if there is anything I can do to help make sure that anything like this does not happen in the future. Lynda Gustafson Sampson 970-390-6430 5 - 3 - 5 8/7/2012 7/16/12 To the members of the Vail Town Council, as well as all who were adversely affected by the events taking place at the Betty Ford Park on the fourth of July: Alpine Party Rentals was hired by the Steadman Phillipon Research Foundation to provide party rental services for their fundraising gala, on July 5th. We were asked to set the tent on the fourth, as there needed to be enough time for the tent to be decorated and set up in time for the event on the evening of the fifth. The tent set required a minimum of 8-10 hours of setup time. We were informed by our client that the town requested that no work be performed during the hours of 12-5 pm on the fourth. This time constraint would not have allowed enough time for the tent to be completed. We requested that our client ask the town for the opportunity to have the tent set on the third so the work could be completed in time. Out client informed us that the town said no to the earlier set time. We assured our client that the majority of the “loud” work would be done prior to the beginning of the concert on the 4th of July, which she relayed to the town. The town also requested that our vehicles would be removed from the work area while the gates for the amphitheater were open. This would be our usual practice on all of our previous sets at this venue. Internally we at APR had several communication challenges prior to the setup date. Our sales manager, who took the order and communicated directly with the client, was out of town on the day of the set. Although she was very good about communicating the intricacies of the setup,, and the need for us to be quiet during the hours of the concert, the communication about removing the vehicles was muddled. In communicating with the job foreman about that day, she asked the question, “You take the trucks out of there when they are unloaded, right?” The answer to that was of course, yes, as we always do. Because the answer was yes, she didn’t feel it was necessary to reiterate that the trucks needed to be removed for the concert, no matter what. Unfortunately, on that day, the extra clarification was necessary. On the day of our set, we were working according to our schedule. As our trucks were emptied, we removed them from the site. The first one was sent back to our shop. The next one was parked in the lot next to the ball fields. The third one was parked next to the gate at the top of the hill. We then received a call from the folks at the Vail Lacrosse Shootout telling us that we couldn’t park our trucks in the ball field lot and they had to be moved. We parked that truck at the Lionshead oversized parking lot. When the next truck was ready to be parked, there was no more space at the oversized lot, and the frontage road was full as well. We ended up parking that truck as well as another at the tent site as we 5 - 3 - 6 8/7/2012 had no other place to park. Under any normal circumstances, we would have had at least three spots to park, but on that day we did not. Sadly, at any moment during that day, all of our drivers and our job foreman were on site working on the tent. If anyone from the town had made a phone call to us, or to our client and told us that we had to get our trucks out, we could have done so immediately. Unfortunately, that did not happen. At one point in time, we had to have a representative of the parks department visit the site to make sure we were clear of the water lines, and he didn’t say anything either. My crew would have gladly moved the trucks had they been asked. We completed the “loud” work ahead of schedule, well before the start of the concert, as requested. We at Alpine Party Rentals try very hard to make all of our interactions with the public, as well as with the municipalities in which we work process smoothly. At no time do we ever purposefully disobey any rule or request, which can be evidenced by the many times we have performed this very job in the past without incident. The special circumstances that were present during this particular day caused unforeseen complications that led to our failure to remove all of our vehicles from the tent site. For that we apologize. We also acknowledge that in the future, regardless of the parking situation on any given day, that, as requested, all of the vehicles need to be removed from the area unless they are actively being loaded or unloaded. Thank you for the opportunity to explain ourselves and we look forward to working with you again in the near future. Sincerely, David Smiley Owner Alpine Party Rentals 5 - 3 - 7 8/7/2012 5 - 3 - 8 8/7/2012 5 - 3 - 9 8/7/2012 5 - 3 - 10 8/7/2012 5 - 3 - 11 8/7/2012 5 - 3 - 12 8/7/2012 5 - 3 - 13 8/7/2012 5 - 3 - 14 8/7/2012 5 - 3 - 15 8/7/2012 TOWN OF VAIL MEMORANDUM TO:Stan Zemler Council Members FROM: Kathleen Halloran DATE:1st Qtr 2012 RE:Investment Report Enclosed is the investment report with balances as of March 31, 2012. The estimated average yield for the pooled cash fund is 0.44%. As of 3/31/12, the Treasury yield curves for 3 months, 6 months, and 1 year are 0.07%, 0.15%, and 0.19% respectively. TOV investments performed above these yields. Our investment mix follows the policy objectives of safety, liquidity, and yield in that order. During the 1st quarter of 2012 the town invested $2.3 million in four different certificate of deposits further reducing total investment with ColoTrust investment pool. There were no other changes to investment products or banking institutions. Please call me if you have any questions. Gov't Securities $14.9M, 19% CD's $10.9M, 14%Colorado Investment Pool $36.5M, 47% Cash $14.9M, 19% 2012 Investment Mix $77.2 million 5 - 4 - 1 8/7/2012 Town of Vail, Colorado Investment Report Summary of Accounts and Investments As of 3/31/12 Balances Percentage Cash of Total Commercial Banks$14,781,68919.16% Money Market Funds$79,0170.10% Total Cash$14,860,70619.26% U.S. Government Securities (see page 4) Government Agency Seurities -Piper Jaffray$9,555,40112.38% FNMA'S, GNMA'S, FHLMC'S & SBA'S - Dana$5,332,4526.91% Total Government Securities$14,887,85319.29% Certificates of Deposit$10,870,74414.09% Colorado Investment Pools$36,536,87147.35% Total Portfolio$77,156,174100.0% Maturing Within 12 Months$54,555,39770.71% Maturing Within 24 Months$919,3121.19% Maturing After 24 Months$21,681,46528.10% $77,156,174100.0% Investments 33120122 5 - 4 - 2 8/7/2012 InstitutionAverage Type of AccountsReturnBalances "CASH" ACCOUNTS Commercial Bank Accounts: First Bank of Vail - Operating Interest 0.300%$14,781,689 Money Market Accounts: Schwab Institutional Money Market Fund - Dana Investments Interest and Balance0.010%$63,302 Vail Super Now Public Funds Account - Piper Jaffray Interest and Balance0.000%$15,715 Total Money Market Funds$79,017 Total "Cash" Accounts$14,860,706 GOVERNMENT SECURITIES (see pg 5) Government Agency Seurities -Piper Jaffray1.62%9,555,401$ FNMA'S, GNMA'S, FHLMC'S & SBA'S - Dana1.73%5,332,452$ 14,887,853$ Total Government Securities14,887,853$ 1st Bank, Vail Colorado (#3782) Matures Nov 17, 20141.500%1,013,098 1st Bank, Vail Colorado (#5114) Matures March 27, 20171.300%1,028,503 1st Bank, Vail Colorado (#4983) Matures March 6, 20171.300%1,000,992 1st Bank, Vail Colorado (#1992) Matures Nov 23, 20152.000%1,040,008 1st Bank, Vail Colorado (#3421) Matures Mar 17, 20162.500%1,026,176 1st Bank, Vail Colorado (#4290) Matures Sept 29, 20161.750%1,008,880 1st Bank, Vail Colorado (#4754) Matures Dec 28, 20161.750%1,004,574 Piper Jaffray (#2546) Matures March 14, 20171.450%99,373 Piper Jaffray (#2005) Matures March 28, 20161.200%99,463 Piper Jaffray (#3814) Matures Feb 8, 20171.700%100,255 Alpine Bank, Vail Colorado (#35144) Matures Mar 28, 20131.450%1,029,251 Alpine Bank, Vail Colorado (#83597) Matures Sept 11, 20140.460%659,479 Alpine Bank, Vail Colorado (#15894) Matures Sept 7, 20124.500%675,852 Alpine Bank, Vail Colorado (#78222) Matures Nov 15, 20123.500%1,084,840 10,870,744 Total Certificates of Deposit10,870,744$ LOCAL GOVERNMENT INVESTMENT POOLS Colotrust General Fund Interest0.040%$36,536,871 Total Local Government Investment Pools Accounts$36,536,871 Total All Accounts$77,156,174 Performance Summary as of 3/31/12 Investments 33120123 5 - 4 - 3 8/7/2012 Days/Years Int RatePurchaseMaturityto MaturityMarket AgencyBrokerCouponYieldDateDateat PurchaseValue ***Federal Agency Discount Notes & Bonds*** FHLB 3136FREN9Piper Jaffray2.000%2.000%3/22/20114/13/20154.1$1,000,270 FHLB 31339YJU7Piper Jaffray5.000%4.710%7/12/20107/23/20133.0$106,101 FNMA 3136FRFC2Piper Jaffray2.550%2.550%3/25/20114/20/20165.1$550,649 FHLB 313373ZW5Piper Jaffray2.250%2.250%6/13/20116/13/20165.0$0 FHLB 3136FTWV7Piper Jaffray1.250%1.250%12/28/20116/27/20164.5$525,273 FHLB 3134G2SW3Piper Jaffray2.050%2.040%7/13/20117/27/20165.0$502,385 FHLB 313375EC7Piper Jaffray1.490%1.500%8/16/20118/24/20165.0$401,228 FNMA 3136FR2G7Piper Jaffray1.450%1.440%8/29/20119/20/20165.1$528,470 FNMA 3136FR4Q3Piper Jaffray1.320%1.320%9/14/20119/26/20165.0$501,840 FNMA 3136FR3Q4Piper Jaffray1.320%1.320%9/14/20119/28/20165.0$501,505 FNMA 3136FR7K3Piper Jaffray1.250%1.250%9/22/20119/28/20165.0$498,075 FNMA 3136FTAN9Piper Jaffray1.300%1.300%9/26/201110/11/20165.0$501,345 FHLB 3134G2U83Piper Jaffray1.350%1.350%9/26/201110/20/20165.1$225,126 FNMA 3136FTDH9Piper Jaffray1.450%1.450%10/24/201110/26/20165.0$426,356 FNMA 3136FTFA2Piper Jaffray1.600%1.590%10/24/201110/26/20165.0$426,356 FNMA 3136FTEK1Piper Jaffray1.500%1.490%10/24/201110/28/20165.0$1,007,310 FNMA 3136FTME6Piper Jaffray1.550%1.550%11/8/201111/16/20165.0$400,248 FHLB 3134G3BROPiper Jaffray1.500%1.500%11/30/201112/14/20165.0$951,245 FNMA 3136FRWY5Piper Jaffray2.050%2.020%7/6/201112/27/20165.5$101,252 FHLM 3134G3GN4Piper Jaffray1.500%1.500%1/18/20121/18/20175.0$400,368 Average Yield1.62%$9,555,401 Days/Years Interest RatePurchaseMaturityto MaturityMarket AgencyBrokerCouponYieldDateDateat PurchaseValue ***FNMA'S, ARM'S & SBA'S*** SBA 500463V-QPooled - Dana3.125%3.1%1-Aug-8825-Jan-1324.5$457 SBA 502647V-QPooled - Dana3.975%3.9%1-Jul-9425-Jun-1925.0$7,283 SBA 508940Pooled - Dana2.575%2.4%6-May-1125-Jun-3019.2$351,111 SBA 508946Pooled - Dana2.250%2.1%1-Jan-1225-Jul-3018.6$348,626 SBA 505536V-MPooled - Dana3.125%2.9%1-Aug-0125-Jun-2624.9$22,989 GNMA 8417Pooled - Dana5.125%3.8%1-Oct-8820-Oct-1830.1$2,125 GNMA 8703Pooled - Dana4.750%1.6%1-Sep-9520-Sep-2530.1$947 GNMA 8720Pooled - Dana5.125%1.6%30-Sep-9520-Oct-2530.1$969 GNMA 8788Pooled - Dana5.375%2.3%1-Jan-9620-Jan-2630.1$774 GNMA 80426Pooled - Dana4.500%1.6%21-Jul-0020-Jul-3030.0$7,682 GNMA 80593Pooled - Dana5.375%2.3%1-Apr-0220-Apr-3230.1$4,118 GNMA 80696Pooled - Dana3.375%2.3%23-May-1120-May-3322.0$350,735 GNMA 80710Pooled - Dana5.625%1.6%1-Jul-0320-Jul-3330.1$8,045 FNMA 555921Pooled - Dana4.483%2.9%1-Oct-031-Sep-3531.9$32,265 FNMA 850125Pooled - Dana5.146%2.4%1-May-091-Sep-3526.4$60,066 FNMA 422251Pooled - Dana5.589%2.2%1-Dec-951-Jan-2125.1$26,763 FNMA 334439Pooled - Dana6.200%2.4%1-Dec-951-Apr-2428.4$4,671 FNMA 520790Pooled - Dana6.077%2.7%1-Jun-001-Apr-2827.9$5,905 FNMA 546468Pooled - Dana5.563%2.3%24-May-001-Jun-2828.0$3,245 FNMA 535326Pooled - Dana5.263%2.1%26-Jun-001-Jun-2828.0$4,076 FNMA 323798Pooled - Dana5.749%2.2%1-Dec-991-May-2929.4$1,438 FNMA 576517Pooled - Dana6.165%2.3%1-Mar-011-Feb-3028.9$923 FNMA 567875Pooled - Dana6.336%2.6%1-Dec-001-Sep-3029.8$2,711 FNMA 593941Pooled - Dana6.010%2.8%1-Dec-011-Dec-3029.0$13,242 FNMA 545057Pooled - Dana5.487%2.2%1-May-011-May-3130.0$683 FNMA 650970Pooled - Dana5.118%2.4%1-Aug-011-Jul-3230.9$2,928 FNMA 555378Pooled - Dana5.120%2.2%14-May-081-Apr-3324.9$63,035 FNMA 709092Pooled - Dana5.085%2.3%1-Jun-031-Jun-3330.0$12,658 FNMA 723661Pooled - Dana5.025%2.3%1-Jul-031-Jul-3330.0$1,997 FNMA 761737Pooled - Dana6.488%2.3%16-May-051-Dec-3328.6$11,884 Government Securities as of 3/31/12 Investments 33120124 5 - 4 - 4 8/7/2012 Days/Years Int RatePurchaseMaturityto MaturityMarket AgencyBrokerCouponYieldDateDateat PurchaseValue Government Securities as of 3/31/12 FNMA 725462Pooled - Dana5.688%2.2%1-Apr-041-Jan-3429.8$11,673 FNMA 745160Pooled - Dana5.763%2.3%1-Dec-051-Mar-3428.3$25,239 FNMA 791573Pooled - Dana5.057%2.2%1-Jul-041-Aug-3430.1$4,761 FNMA 888321Pooled - Dana5.737%2.2%1-Mar-071-Aug-3427.3$38,381 FNMA 849207Pooled - Dana6.340%1.9%1-Jan-061-Jan-3630.0$10,957 FNMA 888710Pooled - Dana5.374%2.3%1-Sep-071-Jul-3628.9$40,635 FNMA 893933Pooled - Dana5.209%2.4%1-Sep-061-Oct-3630.1$17,830 FNMA 555624Pooled - Dana5.366%2.3%1-Jun-031-Mar-3834.8$5,826 FNMA 735967Pooled - Dana6.107%2.2%1-Sep-051-Mar-3832.5$10,776 FNMA 888386Pooled - Dana5.623%2.2%1-Apr-071-Mar-3830.9$75,389 FNMA 888618Pooled - Dana5.799%2.2%1-Jul-071-Mar-3830.7$25,005 FNMA 995451Pooled - Dana4.581%2.3%12-Feb-091-May-3829.2$73,377 FNMA 557073Pooled - Dana4.255%1.5%1-Sep-001-Jun-4039.8$5,534 FNMA 110540Pooled - Dana5.150%3.4%1-Nov-901-May-2029.5$6,295 FNMA 327446Pooled - Dana5.747%2.5%1-Oct-951-Aug-2226.9$3,387 FNMA 868877Pooled - Dana5.191%2.4%1-Apr-061-Apr-3630.0$11,981 FNMA 701045Pooled - Dana4.830%2.3%1-Apr-031-Apr-3330.0$87,385 FNMA 848390Pooled - Dana3.755%1.9%12-Feb-091-Dec-3526.8$34,823 FNMA 844148Pooled - Dana3.183%2.1%1-Oct-051-Nov-3530.1$32,869 FNMA 748087Pooled - Dana2.585%2.3%1-Sep-101-Sep-3323.0$63,904 FNMA 851297Pooled - Dana2.604%2.4%3-May-111-Sep-3524.3$322,648 FNMA AC0038Pooled - Dana2.355%2.1%24-May-111-Sep-3827.3$360,496 FHLMC 775572Pooled - Dana5.594%3.5%1-Sep-941-Jun-2429.8$8,789 FHLMC 865469Pooled - Dana6.440%4.0%1-Dec-951-Aug-2529.7$603 FHLMC 755344Pooled - Dana5.160%2.4%1-May-001-Mar-2827.9$3,065 FHLMC 645235Pooled - Dana6.340%2.3%1-Jul-001-Mar-2928.7$2,405 FHLMC 846784Pooled - Dana5.576%2.2%1-Jul-001-May-2928.9$2,406 FHLMC 786867Pooled - Dana5.970%2.3%1-Nov-991-Aug-2929.8$166 FHLMC 846956Pooled - Dana6.446%2.4%1-Nov-011-Nov-3130.0$1,749 FHLMC 847166Pooled - Dana5.092%2.3%1-Jul-031-Aug-3330.1$5,231 FHLMC 847359Pooled - Dana6.072%2.3%1-Dec-041-Dec-3430.0$5,065 FHLMC 782526Pooled - Dana4.509%2.2%1-Apr-051-Apr-3530.0$99,870 FHLMC 848000Pooled - Dana4.665%2.3%1-Sep-081-Feb-3627.4$73,101 FHLMC 847629 Pooled - Dana6.092%2.3%1-Oct-061-Sep-3629.9$20,931 FHLMC 865006Pooled - Dana6.935%4.9%1-Feb-891-Aug-1829.5$668 FHLMC 865127Pooled - Dana5.449%3.1%1-Aug-891-Mar-1929.6$1,492 FHLMC 865476Pooled - Dana6.082%4.4%1-Apr-961-Feb-3639.9$527 FHLMC 865663Pooled - Dana6.040%4.0%1-Nov-001-Feb-3029.3$3,055 FHLMC 765114Pooled - Dana6.963%4.5%1-Mar-991-Jan-1818.9$2,973 FHLMC 847427Pooled - Dana5.264%2.4%1-Jul-051-Sep-3429.2$5,648 FHLMC 1G1840Pooled - Dana5.315%2.4%1-Feb-061-Nov-3529.8$20,048 FHLMC 1B3063Pooled - Dana5.553%2.4%1-Aug-061-Aug-3630.0$30,276 FHLMC 847058Pooled - Dana5.181%2.3%1-Aug-021-Aug-3230.0$30,479 FHLMC 1B7033Pooled - Dana2.846%2.3%25-May-111-Sep-3530.0$312,979 FHLMC 611384Pooled - Dana6.953%2.3%11-Feb-051-Dec-3227.8$9,460 TSY 912828GN42.000%1.8%31-Dec-1115-Apr-12106.0$100,785 TSY 912828AF73.000%2.3%31-Dec-1115-Jul-12197.0$245,011 TSY 912828HW30.625%0.6%31-Dec-1115-Apr-131.3$253,436 TSY 912828BD11.875%1.4%31-Dec-1115-Jul-131.5$260,000 TSY 912828KM11.250%1.1%31-Dec-1115-Apr-142.3$227,396 TSY 912828CP32.000%1.5%31-Dec-1115-Jul-142.5$262,294 FNMA Fixed rate agency 3135G0HG10.375%0.4%1-Jan-1216-Mar-153.2$397,167 FNMA Fixed rate agency 3136FT4B20.500%0.7%31-Dec-116-Sep-131.7$299,775 Accrued Interest1.7%$15,318 Income Receivable$6,763 Average Yield1.73%5,332,452 Total$14,887,853 Investments 33120125 5 - 4 - 5 8/7/2012 - 1 - TOWN OF VAIL REVENUE HIGHLIGHTS July 31st, 2012 Sales Tax Upon receipt of all sales tax returns, June collections are estimated to be $959,341 up 7.1% from June 2011 collections and up 14.6% compared to budget. Year to date $11,651,241 is up $1.1 million, or 10.1% from budget and up 3.1% from last year at this time. Inflation as measured by the consumer price index was up 1.7% for June. The budget will be amended with an increase of $1.1million. Real Estate Transfer Tax (RETT) RETT collections through July 30th total $2,764,442 up 12.1% from this time last year. Of current collections, approximately 20.2% is from major redevelopment projects including Arrabelle, Landmark, Manor Vail, Mountain View, One Willow Bridge, Ritz Carlton Residences, Solaris, and The Sebastian. Collections not related to major redevelopment projects currently total $2,206,079 up 61.6% from prior year. Use Tax Use tax collections currently total $776,574, exceeding the annual budget of $515,000. The increase in activity is due to both significant home renovations as well as a few larger commercial renovation projects. The budget will be amended to $1.0 million based on year to date activity. Summary Across all funds and revenue accounts through July 31, 2012, total revenue of $31.0 million is up 2.5% year-to-date from the budget and down 4.8% ($1.6 million) from this time last year. The decrease from last year is due to reductions in parking revenue ($400,000), property tax collections ($791,000) as anticipated in the budget for 2012, and the streetscape lawsuit settlement ($577,000) in 2011. We have currently received 56% of total budgeted revenues for the year. 5 - 5 - 1 8/7/2012 MEMORANDUM To: Town Council From: Sybill Navas Date: August 1, 2012 Re: Town Of Vail: Commission on Special Events Meeting - Budget approvals At their regular monthly meeting on Wednesday, August 1, the CSE approved funding of these monies, as requested by the Economic Development Department: • Special Events Coordinator Intern Position: $3000. This is a one time approval and has been listed for 2013 budget as a part-time year-round position • Staff and support vehicle parking in Ford Park for the Vail Lacrosse Shootout (25 spaces for 9 days) $2250 This is a one time approval and will be discussed with Town Council to adjust process. • Staff and support vehicle parking in Ford Park for the Kick-It 3v3 Soccer Tournament (8 spaces for 3 days) $240 This is a one time approval and will be discussed with Town Council to adjust process. 5 - 6 - 1 8/7/2012 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: August 7, 2012 ITEM/TOPIC: Matters from Mayor and Council 8/7/2012 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: August 7, 2012 ITEM/TOPIC: Executive Session C.R.S. §24-6-402(4)(b) - to receive legal advice on specific legal questions; Regarding: Pending and threatened litigation. PRESENTER(S): Matt Mire 8/7/2012 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: August 7, 2012 ITEM/TOPIC: Adjournment (4:00 p.m.) NOTE: UPCOMING MEETING START TIMES BELOW (ALL ARE APPROXIMATE DATES AND TIMES AND SUBJECT TO CHANGE) -------------------------------------------------------------------------------------------- THE NEXT REGULAR VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BEGIN AT APPROXIMATELY 12:30 P.M. (or TBD), TUESDAY, AUGUST 21, 2012 IN THE VAIL TOWN COUNCIL CHAMBERS August 7, Work Session: DRB/PEC updates - Warren - WS - 15 min. Information Updates: ? - 15 min. Executive Session items: ? - 30 min. Wayfinding - Greg H/Suzanne S. - WS - 30 min. Major Revenue 2013 Discussion - Kathleen - WS - 20 min. August 7, Evening Meeting: 2nd reading of Ord. #9, - 2nd supplemental - Kathleen - 15 min. VVTh Ord 2 & Res 2 - Bill G - 30 min. Ballot Language Charter Changes - M. Mire - ES - 30 min ERWSD sewer easement Potato Patch - Tom K - 20 min. Gore Creek Promenade restaurant lease on town property - Rachel - 10 min. Muni Site - George - 30 min. One Willow bldg common proceed through dev review process - Rachel - 15 min. Consent Agenda: July 3 & 17 meeting minutes; and Bighorn Creek Utility Crossing - 10 min. Town Manager Report: Fire and ERWSD updates - 5 min. Bob McKown recognition for 8 yrs service on CSE & LLA - Pam/Lorelei/Tammy -5 min. Employee Housing Strategic Plan Update - N. Timm - 30 min. FUTURE AGENDA ITEMS TBD: Site Visit - Sundial Plaza - Gregg B. - WS - 30 min. - TBD Ever Vail - George - 30 min. - ES - 8/21 Ford Park Construction Contract Award- Todd O./Greg H. - 20 min. ES - 8/21 Fire Station #2 Bid Award - Greg H. - 20 min - ES - 8/21 Station 2 Review and Bid Award (Main Vail) - Mark Miller - 20 min. - WS - 8/21 Review of Inclusionary Zoning&Housing Strategic Plan - Nina Timm - WS -30 min.-8/21 Vail Valley Medical Center (VVMC) Update re: their Planning Process to include Site Impacts and FAA/Helicopters - 8/21 Joint Meeting with VRD re: operations of event center - 8/21 Parking Operational Review and Policy Discussion - Greg Hall - WS - 30 min. - 8/21 Ford Park discussion re: noise - Todd O./Greg Hall - WS - 30 min. - 9/4 Combined Ambulance District Presentation - WS 20 min - 9/4 Recycling discussion - Kristen B - 30 min. - WS - TBD Open Space Discussion with Toby Sprunk, Eagle County Open Space Director - TBD Housing Fee in Lieu Discussion – TBD Gore Creek Water Quality Update - Bill Carlson - TBD Outdoor Display Goods - George Ruther - TBD Historic District - George Ruther - TBD Sister City discussion - TBD 8/7/2012