HomeMy WebLinkAbout2012-09-04 Agenda and Support Documentation Town Council Evening SessionVAIL TOWN COUNCIL
EVENING SESSION AGENDA
VAIL TOWN COUNCIL CHAMBERS
75 S. Frontage Road W.
Vail, CO 81657
6:00 P.M., SEPTEMBER 4, 2012
NOTE: Times of items are approximate, subject to change, and cannot
be relied upon to determine at what time Council will consider
an item.
1.
ITEM/TOPIC: Citizen Participation (15 min.)
PRESENTER(S): Public
2.
ITEM/TOPIC: Consent Agenda:
1) Approval of a Correction Plat for Moraine Drive - Tom K;
2) Approval of August 7 and 21 meeting minutes - Lorelei; (5 min.)
PRESENTER(S): Various
3.
ITEM/TOPIC: Town Manager Report: Wild Land Fire update - Mark Miller
and Eagle River Water and Sanitation District - Water and Drought update -
Diane Johnson (10 min. )
PRESENTER(S): Various
4.
ITEM/TOPIC: Ordinance No. 10, Series of 2012, an ordinance amending
Chapter 12-22, View Corridors, and Section 14-10-3C, Site Planning, Vail
Town Code, pursuant to Section 12-3-7, Amendment, Vail Town Code, to
allow for the maintenance of adopted view corridors impacted by vegetation,
and setting forth details in regard thereto. (15 min.)
PRESENTER(S): Warren Campbell
ACTION REQUESTED OF COUNCIL: The Vail Town Council shall approve,
approve with modifications, or deny Ordinance No. 10, Series of 2012, upon
first reading.
BACKGROUND: On July 17, 2012, the Vail Town Council heard a
presentation on the current view corridor regulations and concerns raised by
the Planning and Environmental Commission. After the presentation the Vail
Town Council directed staff to propose amendments addressing the
maintenance of vegetation impacting adopted view corridors.On August 13,
2012, the Planning and Environmental Commission forwarded a
recommendation of denial (5-0-0) on proposed amendments to Chapter 12-
22, View Corridors, and Section 14-10-3C, Site Planning, Vail Town Code, to
allow for the maintenance of adopted view corridors impacted by vegetation.
9/4/2012
STAFF RECOMMENDATION: The Planning and Environmental
Commission recommends the Vail Town Council denies Ordinance No. 10,
Series of 2012, upon first reading.
5.
ITEM/TOPIC: Resolution No. 25, Series of 2012, A Resolution Calling a
Special Election for November 6, 2012, to be Coordinated with Eagle County,
and Submitting Ballot Questions to the Registered Electors of the Town at
the November 6, 2012 Special Election. (15 min.)
PRESENTER(S): Matt Mire
ACTION REQUESTED OF COUNCIL: Approve, amend or deny Resolution
No.25, Series of 2012.
BACKGROUND: The Vail Town Council has determined that several
changes to the Vail Town Charter are warranted. All amendments to the Vail
Town Charter must be approved by the registered electors of the Town at a
regular or special election.
6.
ITEM/TOPIC: Update on the Vail Golf and Nordic Clubhouse Project (60
min)
PRESENTER(S): Tom Braun, Branun Associates Inc Greg Hall Mike Ortiz,
Vail Recreation District
ACTION REQUESTED OF COUNCIL: Provide a review of the material
presented, allow public input and provide feedback with regard to the items
presented.
BACKGROUND: Staff presented a “project issues report” at the August 21st
Town Council meeting. This report was prepared based on letters and
comments received to date from the community regarding the clubhouse
project. Public comment was taken on the list of issues and based on this
input the list was refined to include better clarification with regard to concerns
about lighting and the overall economic need for the facility. At the conclusion
of the August 21st meeting it was decided that staff would present responses
to these issues at the September 4th and 18th Town Council meetings.
Thirteen issues regarding the project were discussed on August 21st. Due to
the overlapping nature of some of the thirteen issues, they have been
consolidated into nine topics to be discussed at the Council’s September
work sessions.
Topics to be discussed on September 4th include:
1. Re-zoning process/General Use(GU) zone district/etc.
2. Tents
3. Future use of 18th Green area once the realignment is complete
4. Parking Lot access
5. Driving Range Netting
STAFF RECOMMENDATION: Provide feedback to the staff regarding the
items presented. This will allow the project team to better respond to the
issues which have been gathered and prepare responses to these issues to
be included in a formal application for the project.
9/4/2012
7.
ITEM/TOPIC: Vail Local Licensing Authority (VLLA) appointment to fill
a vacancy. (5 min.)
PRESENTER(S): Pam Brandmeyer
ACTION REQUESTED OF COUNCIL: Staff requested the Town Council
interview each applicant for the VLLA board at the work session meeting and
asks that Council appoint one new member at the evening meeting.
BACKGROUND: Applicants to the VLLA must be citizens of the United
States, qualified electors of the Town of Vail and have resided in the Town of
Vail for not less than two years preceding appointment and shall have no
direct financial interest in any license to sell alcoholic beverage or any
location having any such license. Duties of the five-member board include
review of all Town of Vail liquor license applications. There is currently
one vacancy on the VLLA. The town received two (2) applications for the
vacancy. Staff requests Council interview each applicanat at the work
session and then appoint one member to the VLLA at the evening meeting.
The terms of the appointments run from August, 2012 to June, 2013. The
applicants are: 1) Luca Bruno*; and 2) Chris Parks.
*Please note that Luca Bruno cannot make the interview appointment as he
is out of the country on business.
STAFF RECOMMENDATION: Appoint one member to the VLLA at the
evening meeting to complete a vacancy which term ends June 1, 2013.
8.
ITEM/TOPIC: Century Link Utility Easement at Ford Park Soccer Field (10
min)
PRESENTER(S): Tom Kassmel
ACTION REQUESTED OF COUNCIL: Approve a Century Link Utiility
Easement at Ford Park Soccer Field lot.
BACKGROUND: Century Link replaced a failing utility line at the
Northwoods Condominiums this past Spring. They completed an
underground bore in order to accommodate the new line along the east edge
of the Northwoods driveway, and behind their existing entrance sign. Upon
completion it was determined that the new line was actually on Town
property. Century Link is requesting an easement from the Town for this
new utility line in order to keep it in its existing location. The existing utility
line currently does not impact any town infrastructure or landscape and does
not require any further disturbance to Town property.
STAFF RECOMMENDATION: Staff recommends approving the easement
thru the Ford Park Soccer Field Lot, legally known as Vail Village Filing 7
Block 2 Tract & Lot A & B, in a form approved by the Town attorney with the
requirement that Century Link will remove the line and vacate the easement
as necessary at any such time that the Town requests its removal or
relocation.
9.
ITEM/TOPIC: South Frontage Road Improvements and Guardrail
Installation Project (15 min. )
PRESENTER(S): Tom Kassmel
9/4/2012
VAIL TOWN COUNCIL WORK SESSION AGENDA VAIL TOWN COUNCIL CHAMBERS 75 S. Frontage Road W. Vail, CO 81657 1:00 P.M., SEPTEMBER 4, 2012 NOTE: Times of items are approximate, subject to change,
and cannot be relied upon to determine at what time Council will consider an item. Public comments on work session item may be solicited by the Town Council. 1. ITEM/TOPIC: DRB/PEC Update:
Note: There were no DRB hearings since the last Town Council hearing. (10 minutes) PRESENTER(S): Warren Campbell 2. ITEM/TOPIC: Combined Ambulance District White paper (20 min.) PRESENTER(S):
Fred Morrison with Eagle County Ambulance District and Christ Montera with Western Eagle County Ambulance District 3. ITEM/TOPIC: LionsHead/Lionshead uniformity discussion (15 min.)
PRESENTER(S): Stan Zemler 4. ITEM/TOPIC: Vail Local Licensing Authority (VLLA) interview appointments to fill a vacancy. (5 min.) PRESENTER(S): Pam Brandmeyer ACTION REQUESTED OF COUNCIL:
Staff requests the Town Council interview each applicant for the VLLA board at the work session meeting and appoint one new member at the evening meeting. BACKGROUND: Applicants to the
VLLA must be citizens of the United States, qualified electors of the Town of Vail and have resided in the Town of Vail for not less than two years preceding appointment and shall have
no direct financial interest in any license to sell alcoholic beverage or any location having any such license. Duties of the five-member board include review of all Town of Vail liquor
license applications. There is currently one vacancy on the VLLA. The town received two (2) applications for the vacancy. Staff requests Council interview each applicanat at the work
session and then appoint one member to the VLLA at the evening meeting. The terms of the appointments run from August, 2012 to June, 2013. The applicants are: 1) Luca Bruno*; and 2)
Chris Parks. *Please note that Luca Bruno cannot make the interview appointment as he is out of the country on business. 9/4/2012
STAFF RECOMMENDATION: Interview applicants at the work session and appoint one member to the VLLA at the evening meeting. 5. ITEM/TOPIC: An Update to the Vail Town Council on the Municipal
Site Redevelopment Project (60 Minutes) PRESENTER(S): Stan Zemler Will Hentschel ACTION REQUESTED OF COUNCIL: The Project Design Team is asking the Vail Town Council to provide final
direction on the parking program for the new municipal office building. Should the Project Design Team continue to development the revised parking program as presented which provides
Town of Vail customer vehicle parking on the ramp leading into the shared parking garage? BACKGROUND: On August 21, 2012, the Project Design Team presented an update on the redevelopment
project to the Vail Town Council. Following the presentation, the Town Council asked the Design Team to explore parking program options which would accommodate the use of the Town's
portion of the parking spaces for public parking (ie skier parking). To that end, a revised parking plan has been developed. The objectives of the revised plan is to ensure the parking
needs of the redevelopment project are achieved and the established goals of the project are met. To aid in the process of evaluating the merits of the revised plan, a series of pros
and cons have been identified. These pros and cons are to be outlined in the presentation. STAFF RECOMMENDATION: The Project Design Team recommends the Vail Town Council instructs the
team to continue to develop the revised parking plan as presented. 6. ITEM/TOPIC: Epic Discovery, A Summer Mountain Adventure, Presentation. (30 min.) PRESENTER(S): Chris Jarnot, Vail
Resorts ACTION REQUESTED OF COUNCIL: An opportunity for the Council and community to listen to the presentation and ask questions. 7. ITEM/TOPIC: Information Update and Attachments:
1) Regulatory Improvements for Special Events -Kelli McDonald/Pam Brandmeyer; 2) Public Parking on Private Property Signs – Bill Gibson; 3) River Health update -Kristen Bertuglia; 4)
UBC sprinkler requirements -George Ruther/Mark Miller; 5) July 2012 Sales Tax Memorandum -Sally Lorton; 6) Timber Ridge Memo -TRACT/Nina Timm; 7) Revenue Highlights 090112 -Kathleen
Halloran; and 8) Investment Report -Kathleen Halloran. (15 min.) PRESENTER(S): Various 8. ITEM/TOPIC: Matters from Mayor and Council (15 min. ) 9/4/2012
9. ITEM/TOPIC: Executive Session, pursuant to: 1) C.R.S. §24-6-402(4)(a)(b) (e) -to discuss the purchase, acquisition, lease, transfer, or sale of property interests; to receive legal
advice on specific legal questions; and to determine positions, develop a strategy and instruct negotiators, Regarding: Ever Vail Redevelopment Agreement and Municipal Building Redevelopment.
(60 min. ) PRESENTER(S): Matt Mire 10. ITEM/TOPIC: Adjournment (4:50 p.m.) NOTE: UPCOMING MEETING START TIMES BELOW ALL ARE APPROXIMATE DATES AND TIMES AND SUBJECT TO CHANGE) --------------------THE
NEXT REGULAR VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BEGIN AT APPROXIMATELY 12:30 P.M. (or TBD), TUESDAY, SEPTEMBER 18, 2012 IN THE VAIL TOWN COUNCIL CHAMBERS FUTURE AGENDA ITEMS:
Ongoing agenda items TBD: DRB/PEC updates -Warren -WS -15 min.; Information Updates Attachments: WS -15 min.; Executive Session items: 30 min.; Consent Agenda: 5 min.; Town Manager Report:
Fire and ERWSD updates -5 min. TBD: Vail Golf Course Clubhouse -Greg H. -ES -60 min. -9/18 Vail Group Sales update -Kelli -WS -30 min. -9/18 Capital Budget/Operating Budget discussion
-Judy C/Kathleen H -ES -60 min. -9/18 Capital Reserves to fund outlying projects -Judy C -WS -30 min. -9/18 ERWSD Potato Patch Easement and site visit -Tom K/John Cahill -WS site visit-45
min./ES -15 min. -9/18 VLMD 2013 Operating Plan discussion -Kelli -WS -30 min. -9/18 Employee Housing Strategic Plan -Nina -ES -30 min. -9/18 Fire Siren Demo -Mark M. -WS -15 min. -9/18
Forest Service Discussion -David Neely/Mark Miller -ES -15 min. -9/18 Buy-down program funding discussion -Nina -WS -30 min. -TBD Community Foundations discussion -Council -WS -30 min.
-TBD Strategic Parking Plan discussion -Greg H. -WS -30 min. -TBD Site Visit -Library -Pam Brandmeyer -WS -10/16 Site Visit -Sundial Plaza -Gregg B. -WS -30 min. -TBD Ever Vail -George
-30 min. -ES -9/18/12 ERWSD -Drought Wrapup Discussion -Diane Johnson/Linn Brooks -WS -15 min. -TBD ERWSD -Wastewater Master Plan -Linn Brooks/Siri Roman/Todd Fessenden -WS -30 min.
-TBD Ford Park discussion re: noise -Todd O./Greg Hall -WS -30 min. -TBD Recycling discussion -Kristen B -30 min. -WS -TBD Open Space Discussion with Toby Sprunk, Eagle County Open Space
Director -TBD Housing Fee in Lieu Discussion – TBD 9/4/2012
Gore Creek Water Quality Update -Bill Carlson -TBD Outdoor Display Goods -George Ruther -TBD Historic District -George Ruther -TBD Sister City discussion -TBD 9/4/2012
VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: September 4, 2012 ITEM/TOPIC: DRB/PEC Update: Note: There were no DRB hearings since the last Town Council hearing. PRESENTER(S): Warren Campbell
ATTACHMENTS: PEC results from August 27, 2012 9/4/2012
Page 1 PLANNING AND ENVIRONMENTAL COMMISSION August 27, 2012 1:00pm TOWN COUNCIL CHAMBERS /PUBLIC WELCOME 75 S. Frontage Road W. -Vail, Colorado, 81657 **order and times of agenda items
are subject to change** Members Present Members Absent Susan Bird Luke Cartin Pam Hopkins Michael Kurz Bill Pierce Henry Pratt John Rediker 60 minutes 1. A request for a recommendation
to the Vail Town Council, pursuant to Section 12-3-7, Amendment, Vail Town Code, for prescribed regulations amendments to Title 12, Zoning Regulations, and Title 14, Development Standards,
Vail Town Code, to require restoration of watercourses and riparian areas, and setting forth details in regard thereto. (PEC120011) Applicant: Town of Vail Planner: Rachel Dimond ACTION:
Tabled to September 10, 2012 MOTION: Rediker SECOND: Pratt VOTE: 5-0-0 Rachel Dimond gave a presentation per the Staff memorandum. Commissioner Pierce asked how the multiple regulations
overlapped. Rachel Dimond clarified that the most restrictive regulation applied. Commissioner Pierce asked which streams were subject to the regulations. Rachel Dimond indicated that
the subject streams are mapped. The map will be provided to the Commission at their next hearing. Commissioner Pierce asked how the regulations would apply to properties with multipleownership
such as a duplex or condominium. Rachel Dimond indicated that the regulations are intended to apply to all ownership scenarios. Commissioner Pierce noted concern about one owner preventing
another owner from building. He asked how the regulations would apply to the Town’s park in Vail Village. Rachel Dimond described the proposed exemptions from the new regulations, including
the Gore Creek Promenade. Commissioner Bird commented on locations in Gore Creek where property owners have created pools with boulders. 1 -1 -1 9/4/2012
Page 2 Rachel Dimond noted that these actions would not be allowed, but can be difficult to detect and enforce. Commissioner Bird asked if the Town was coordinating with Eagle County
to address this in unincorporated parts of the community. Rachel Dimond identified past coordination efforts. She noted that public education will continue to be an important, on-going
element of this project. Commissioner Bird asked about the monitoring of creeks other than Gore Creek. Rachel Dimond noted that established tributaries will also be addressed. Commissioner
Pratt asked what the definition was for “normal” high water mark. He recommended re-examining the definition since there is so much annual variation. Commissioner Pierce asked if the
setbacks could apply to the 100-year flood plain line. Rachel Dimond noted that this was considered, but would create much non-conformity and did not achieve the intended goals. Commissioner
Rediker noted the development restrictions outlined in the Avon Code and asked if similar criteria are in the Vail Town Code. Rachel Dimond clarified the restrictions in the flood plain,
but that Vail’s regulations are not as restrictive in other areas. Commissioner Rediker noted that the challenge with any new regulations is how Vail has grown up over time. In a perfect
world, he agrees that setbacks should be from the high water mark and not the centerline. He asked how 15 feet was selected as a proposed setback. Rachel Dimond explained that 15 feet
is the minimum Zone 1 dimension in other agency’s regulations to prevent erosion and to protect habitat, but this is not an adequate buffer to address chemical filtration. Commissioner
Rediker agreed with Commissioner Pierce’s concerns about how the regulations could affect multiple ownership properties. He asked about Town sponsored incentive programs. Rachel Dimond
noted the only Trees for Vail currently exists. Commissioner Rediker stated that an incentive component needs to be implemented along with the regulations. He noted that the memorandum
focuses on setbacks and restoration but other issues related to stream health should be discussed such as pesticide/herbicide use, point source mapping/evaluation, etc. Rachel Dimond
noted that several water quality projects have been proposed in next year’s budget. Projects may include sand and soil separator maintenance, outfall mapping and stream tract restoration.
Commissioner Rediker asked if other communities, other than those included in the packet, could have regulations worth researching. 1 -1 -2 9/4/2012
Page 3 Rachel Dimond noted that the communities researched are similar to Vail, but that Staff will continue to gather more examples. Commissioner Pierce asked if there could be an exception
to the joint property owner approval requirement for these stream issues. Rachel Dimond noted that Staff will explore the issue further. Commissioner Pratt noted concern about shifting
the setback from centerline to stream edge. Unless the numbers are changed, the change could result in many non-conforming houses. He also commented that beavers can quickly remove trees
and vegetation along the creek. Rachel Dimond noted that the regulations are not intended to require specific species of vegetation, but to provide a general guideline/intent for that
area. Commissioner Pratt gave an example of a house where the owners removed all the existing willows for a view of the creek. He is concerned that landscaping regulations may be difficult
to implement with such an owner. Commission Pierce identified the creek at the golf course along the South Frontage Road as a highly visible location for a Town initiated demonstration
project to help with public education. Commissioner Hopkins noted that the path between the Village and Ford Park could be another location for a demonstration project. Rachel Dimond
noted that Stephens Park and the neighborhood along Aspen Bridge Lane are examples of recent Town projects. Commissioner Rediker asked if a future Town project could include surveying
along the creek. He recommended that this information could be used to fully understand the impacts of the proposed regulations. He noted that the regulations must be reasonable and
balance the needs of both the people of Vail and the creek. Jim Lamont, Vail Homeowners Associations, asked how wetlands fit into this discussion since some wetlands are outside the
flood areas. Rachel Dimond noted that wetlands regulations will be address separately. Jim Lamont asked for additional detailed maps and graphics to help the public understand the impacts
of the proposed regulations. He asked if there are criteria, other than GRFA, than can trigger compliance, such as adding site coverage. He asked if demolition permits should be part
of this discussion since recently some trees were removed at a house on Mill Creek Circle without design review approval. He noted that the centerline setback was adopted in the early
1970’s and much of east and west Vail were built under Eagle County jurisdiction, so new regulations could have a punitive impact. He asked that the Town identify critical areas for
restoration. He also noted that there has been very little press addressing water quality. He recommended preparing the public for why these regulations may be needed. Commissioner Rediker
agreed with Jim Lamont, stating the public does not understand that Gore Creek has been listed as impaired water. He noted that there may be resistant to from some businesses, but we
are beyond that point. 1 -1 -3 9/4/2012
Page 4 Commissioner Pratt noted that the Town has been available to meet onsite to discuss pine beetle and other issues with individual homeowners and noted that a similar Town resource
could be made available for this issue. Commissioner Hopkins noted that there are no “green” methods of addressing pine beetles without potential impact to the creek. She asked about
opportunities to address pesticides near the creek. Jim Lamont noted that Gore Creek along the golf course was channelized during the construction of I-70. He agreed that this could
be a good demonstration project and that the regulations should allow un-channelizing these types of areas. 60 minutes 2. A request for a recommendation to the Vail Town Council for
a prescribed regulations amendment, pursuant to 12-3-7, Amendment, Vail Town Code, to allow for amendments to Title 12, Zoning Regulations, to amend the development review process, and
setting forth details in regard thereto. (PEC120010) Applicant: Town of Vail Planner: Rachel Dimond ACTION: Tabled to September 10, 2012 MOTION: Hopkins SECOND: Bird VOTE: 5-0-0 Rachel
Dimond gave a presentation per the Staff memorandum. Commissioner Rediker asked for examples of consolidating land uses into broader categories. Rachel Dimond described consolidating
all types of retail stores into one land use category in commercial districts and consolidating the various industrial uses allowed in the Heavy Service District. She noted that today
some zone districts are more of an inventory of past businesses than a list of desired land uses. She provided the example of horse stables with specific standards being allowed in the
Hillside Residential district which is applied to Spraddle Creek. However, the existing stables are located outside the Town boundary and the question should be asked if this is still
an appropriate allowable use. Jim Lamont recommended creating a computer program that can be searched by categories, rather than listing only by district. He noted than when the original
zoning ordinance was written it was both too broad to be interpreted and too specific to be useful. He noted that the 1974 updates were intended to preserve resort type retail uses and
to ensure community uses such as grocery stores since Vail was a new town. He noted that the essential services such as grocery stores and gas stations have now migrated outside the
core areas. The early zoning regulations were designed to create a whole community. Now that the community could be considered from Frisco to Glenwood Springs, and many land uses such
as industrial have moved out of town, he said more emphasis should be placed on the resort component in Vail. 3. A request for the review of a variance from Section 12-6G-6, Setbacks,
Vail Town Code, pursuant to Chapter 12-17, Variances, Vail Town Code, to allow for the construction of a garage within the setbacks, located at 4192 Columbine Way/Lots 25 & 26, Bighorn
Terrace, and setting forth details in regard thereto. (PEC120027) Applicant: Anne Upton, represented by Pierce Architects Planner: Bill Gibson ACTION: Tabled to September 10, 2012 MOTION:
Pratt SECOND: Rediker VOTE: 5-0-0 1 -1 -4 9/4/2012
Page 5 4. A request for the review of conditional use permits, pursuant to Section 12-9C-3, Conditional Uses, Vail Town Code, for a healthcare facility and a public building and grounds,
to allow for the redevelopment of the Town of Vail municipal site with a medical research, rehabilitation, and office building and a municipal office building located at 75 and 111 South
Frontage Road West/Unplatted, and setting forth details in regard thereto. (PEC120012) Applicant: Vail MOB, LLC, represented by Triumph Development and Town of Vail, represented by Consilium
Partners, Vail Planner: Warren Campbell ACTION: Tabled to September 10, 2012 MOTION: Pratt SECOND: Rediker VOTE: 5-0-0 5. Approval of August 13, 2012 minutes ACTION: Approved MOTION:
Pratt SECOND: Rediker VOTE: 5-0-0 6. Information Update Vail Village Townhouse District Holy Cross tree trimming near power lines 7. Adjournment MOTION: Pratt SECOND: Rediker VOTE: 5-0-0
The applications and information about the proposals are available for public inspection during regular office hours at the Town of Vail Community Development Department, 75 South Frontage
Road. The public is invited to attend the project orientation and the site visits that precede the public hearing in the Town of Vail Community Development Department. Please call (970)
479-2138 for additional information. Sign language interpretation is available upon request with 24-hour notification. Please call (970) 479-2356, Telephone for the Hearing Impaired,
for information. Community Development Department Published August 24, 2012, in the Vail Daily. 1 -1 -5 9/4/2012
VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: September 4, 2012 ITEM/TOPIC: Combined Ambulance District White paper PRESENTER(S): Fred Morrison with Eagle County Ambulance District and
Christ Montera with Western Eagle County Ambulance District ATTACHMENTS: Ambulance District White Paper 9/4/2012
COMBINING EMERGENCY MEDICAL SERVICES IN EAGLE COUNTY, COLORADO What Is Behind the Planned Merger of ECAD and WECAD? The Plan Discussions are underway to unite the ambulance services
that serve the I-70 corridor and much of Eagle County. The Emergency Medical Services (EMS) providers, Eagle County Ambulance District (ECAD) and Western Eagle County Ambulance District
(WECAD) would combine as one entity, serving all of Eagle county and its population of 52,000. (The area of Eagle county around Basalt and El Jebel, on Highway 82, receives ambulance
service from Basalt & Rural Fire Protection District.) Residents already receive a high standard of care from their ambulance responders, and the way EMS is delivered in Eagle County
isn’t likely to change much. ECAD staffs three stations in the eastern end of the county in Vail, Avon, and Edwards. WECAD stations ambulances in Eagle and Gypsum. Both services use
a combination of highlytrained Paramedics and Emergency Medical Technicians (EMTs) to staff each ambulance. Both services see a variety of emergency situations, from vehicle accidents,
cardiac cases, trauma events, to high-altitude sickness and chronic health ailments. The call demand in this territory is different because of the influx of visitors and the seasonality
of the activities between winter and summer. In fact, the demands for EMS service have earned both agencies national recognition for the manner in which they manage their call volumes.
ECAD handled more than 3,400 calls in 2011, a near-record, and WECAD 906. Given the size of the combined territory, increased traffic along I-70 and projected growth, the new EMS service
is expected to respond to more than 4300 calls by the year 2014. Why Does a Merger Make Sense? Experience shows that combining governmental functions improves efficiency, reduces the
need for taxpayer funding, saves money, and results in better service. Those are all good reasons, but that’s not why this is proposed for Eagle County. The best reason, and the most
telling, is that it just makes sense. After many years of having two ambulance districts side-by-side, it’s time to bring both agencies together. We already train together, we cooperate
well, and our first concern is always for our patients. Lines on a map create an artificial barrier that doesn’t need to be there. When Eagle County Ambulance was created 30 years ago,
it was intended to cover the entire county, but due to difference of opinion WECAD was formed in 1988. Our boards believe it is in the public interest to combine services, trim expenses
and strive for a standard of care that preserves lives and ensures protection of the public. 2 -1 -1 9/4/2012
ECAD-WECAD Consolidation Plan Page 2 of 4 The medical community throughout the Eagle Valley understands how EMS care is provided and is extremely satisfied with how patients are treated.
They are supportive of combining EMS response under one district. Keep in mind that ambulance service, from the late ‘60’s through 1982 was provided by the Vail hospital, and it was
that medical service that advocated creating a separate autonomous EMS service to serve the entire valley. The western end of the valley had a volunteer-based service, Eagle Community
Ambulance, from the 1960’s through 1988. What we focus on now is the quality of care, and how that care is delivered, as the continuity of care. Whether your care comes from an ECAD
paramedic or a WECAD paramedic, they have received the same training and use the same impressive quality of medical equipment. Their goal is to preserve your life and see that you get
excellent medical treatment. In fact, WECAD’s fledgling Community Paramedic Program, in which trained paramedics provide home health care check-ups and services, can be further expanded
to all of the Eagle county territory, with the potential of 7 days a week coverage. There is a trend toward mergers of emergency services, whether those are fire-based, or EMS-focused.
Several major Colorado fire agencies have successfully consolidated, and EMS agencies are not any different. Experts point to a number of benefits from mergers, including training opportunities,
reducing purchasing costs, reducing costs related to audits and legal advice and improved governance. Both ECAD and WECAD are already involved in some of these areas, notably training,
participate in a joint purchasing cooperative, and currently share dispatch services from Vail Police and fleet maintenance from the Town of Avon. Both ambulance services are organized
as Title 32 special districts, specifically “Health Service Districts.” The broad applicability of the title allows districts to provide a wide range of health-related services to district
residents (like WECAD’s community paramedic program). As the health care delivery system changes, a combined system may make it easier to expand health services beyond traditional EMS
should any community need arise. How Does This Affect Me? A merger of EMS agencies will affect you as a resident and as a taxpayer. When you need an ambulance, the personnel who respond
will still be caring and empathetic, highly-trained and well-equipped. As a taxpayer in the eastern part of the Valley, your taxes should be maintained at a consistent low tax rate.
ECAD has benefitted from a strong tax base and strong reserves, as a result of mountain resorts, condominium housing and high-end housing. ECAD also has been very successful at recovering
ambulance charges from its patients. 2 -1 -2 9/4/2012
ECAD-WECAD Consolidation Plan Page 3 of 4 WECAD has not had the benefit of a substantial property tax base and its call load has not produced a high level of transport income. At the
western end of the Valley, property tax rates will be reduced, as finances are merged between the two agencies. “Downvalley” residents will see tax rates decline, as operational costs
are combined into a single EMS entity budget. Inevitably, comparisons will be made between the ECAD budget and WECAD’s financial situation. The reality is that WECAD does not have the
call volume or property tax base to grow its service base, and a merger is best for both agencies, to ensure a strong and well-managed EMS service. Before the merger moves forward, both
boards will examine financial pro formas to be sure that the cost benefits we anticipate, from both an operational and personnel viewpoint, are confirmed. Process of Consolidation How
to actively merge the districts will be the subject of discussion between the district’s boards and administrators in the next few months. The plan calls for the creation of a new operational
organization, where both sets of employees will be combined into one workforce, keeping the best cultural elements of both organizations. While the Eagle County Health Service District
governmental body will remain, the brand will look entirely different. This will be accomplished through the use of joint employee committees. The boards themselves have to settle on
a governance structure, with an entirely new board. That will undoubtedly include directors who’ve sat on their district boards. The attorneys for both districts, who have advised them
for years, will recommend the legal framework. It appears at this point the simplest merger procedure is for WECAD to include itself into ECAD by amending the service boundaries, and
dissolving the Western Eagle district. WECAD voters would have to approve the dissolution. Changing the service plan is done with District Court approval. This consolidation procedure
can take as long as a year, so 2013 looks feasible, but there is no firm target date. An internal committee has been formed to recommend a new name and select a graphic identity. Managers
from both ambulance services will work on operational issues, creating a new management structure, combining computer and billing systems, and implementing new paramedic guidelines and
protocols. Encouraging Community Support Those of us at ECAD and WECAD believe the time has come to set in place a unified EMS system for Eagle County. We are committed to maintaining
the exceptional standards of care, and believe that efficiencies and improved management of resources will be among the best outcomes. 2 -1 -3 9/4/2012
ECAD-WECAD Consolidation Plan Page 4 of 4 We acknowledge that we are viewing the potential of consolidation with an “insider’s” lens, and that we have to convince our residents that
they will continue to be wellserved by a combined EMS agency. We will be briefing elected officials on the county commission and on fire district boards about our plans and scheduled
implementation. We know our medical community is supportive, and that answers many of the quality-ofcare concerns. Our immediate tasks are to assure the community that this merger will
establish Emergency Medical Services in Eagle County in the highest categories for innovation and professionalism, and to engage and involve our employees into a new structure that gives
them satisfaction about the role they play in providing EMS response, and ensures that they have a long-term future with the new agency. We invite our community to be an active observer
of this consolidation effort, and discuss any concerns or unresolved issues with the boards and district managers. Eagle County Ambulance District Western Eagle County Ambulance District
Eagle County Health Service District Western Eagle County Health Services District May 31, 2012 2 -1 -4 9/4/2012
VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: September 4, 2012 ITEM/TOPIC: LionsHead/Lionshead uniformity discussion PRESENTER(S): Stan Zemler 9/4/2012
VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: September 4, 2012 ITEM/TOPIC: Vail Local Licensing Authority (VLLA) interview appointments to fill a vacancy. PRESENTER(S): Pam Brandmeyer
ACTION REQUESTED OF COUNCIL: Staff requests the Town Council interview each applicant for the VLLA board at the work session meeting and appoint one new member at the evening meeting.
BACKGROUND: Applicants to the VLLA must be citizens of the United States, qualified electors of the Town of Vail and have resided in the Town of Vail for not less than two years preceding
appointment and shall have no direct financial interest in any license to sell alcoholic beverage or any location having any such license. Duties of the five-member board include review
of all Town of Vail liquor license applications. There is currently one vacancy on the VLLA. The town received two (2) applications for the vacancy. Staff requests Council interview
each applicanat at the work session and then appoint one member to the VLLA at the evening meeting. The terms of the appointments run from August, 2012 to June, 2013. The applicants
are: 1) Luca Bruno*; and 2) Chris Parks. *Please note that Luca Bruno cannot make the interview appointment as he is out of the country on business. STAFF RECOMMENDATION: Interview applicants
at the work session and appoint one member to the VLLA at the evening meeting. ATTACHMENTS: Staff memo Bruno Letter of Interest Letters of Interest for VLLA from Chris Parks Chris Parks
resume 9/4/2012
MEMORANDUM TO: Town Council FROM: Lorelei Donaldson DATE: September 4, 2012 SUBJECT: Appointment of Vail Local Licensing Authority (VLLA) Applicant There is currently one vacancy on
the VLLA. The Town received two (2) qualified letters of interest for the vacancy. The Council needs to interview the applicant(s) at the work session and then appoint one applicant
to the VLLA at the evening meeting. The applicants are Luca Bruno and Chris Parks. Please note that Luca Bruno informed staff that he could not be in attendance at the work session interview
process as he is out of town on business the week interviews will be conducted. Staff is requesting that the Town Council interview and appoint one member to the VLLA to fill a vacancy
left by a board member who moved out of town. The balance of the term goes to May 31, 2013. 4 -1 -1 9/4/2012
Lorelei Donaldson From: brunoluca1@aol.com Sent: Friday, August 24, 2012 12:12 PM To: Lorelei Donaldson Subject: Liquor Board Ms. Donaldson I would like to express my interest in becoming
a member of Vail's Liquor Board. I have lived in Vail for seventeen years and own two businesses with my wife. I understand the importance of becoming involved in my community and think
this would be a great opportunity to help. I recently became an American citizen and can now get involved. I am committed to Vail. I am raising my family here in Vail and have my two
stores. I hope to give back to Vail, since this town has given so much to me. I understand the importance of Vail's Liquor Board. As a business owner I see how town regulation on such
important matters helps keep our economy thriving. I hope I can have the opportunity to add insight to the Board as a business owner. Please let me know if you need any more information.
I hope I can be given the opportunity to serve the community I care so much about. Grazie Luca Bruno 9703764384 1 4 -2 -1 9/4/2012
August 27, 2012 Town of Vail Vail Local Licensing Authority Dear Commissioners, My roots in Vail go deep. I'm proud to say my parents, as original investors, were instrumental in the
shaping of Vail and I have considered Vail home throughout my life. As the 50th anniversary approaches, I can't help but reflect on the changes Vail has made and I am amazed. I would
like to continue in shaping Vail by participating on a town board. I would like to become more active by being a member of the Vail Local Licensing Authority. Currently, I am on Vail
Ski Patrol. I thoroughly enjoy working on the mountain and helping people. I can honestly say, it is the hardest job but the most rewarding. My intent is to draw from my experiences,
both on and off the mountain, to provide valuable input that will benefit the community. I aspire to participate on the Vail Local Licensing Authority and I am prepared to shoulder the
responsibilities that this position entails. In anticipation, I have looked over the Colorado Revised Statutes as they apply to liquor licensing. Over the years, I have attended many
council and board meetings, including LLA meetings. Attached is a résumé of my experiences for your review and I look forward to meeting you in person to discuss this in greater detail.
Sincerely, Chris Parks clpvail1@msn.com 970-390-8345 4 -3 -1 9/4/2012
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VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: September 4, 2012 ITEM/TOPIC: An Update to the Vail Town Council on the Municipal Site Redevelopment Project PRESENTER(S): Stan Zemler Will
Hentschel ACTION REQUESTED OF COUNCIL: The Project Design Team is asking the Vail Town Council to provide final direction on the parking program for the new municipal office building.
Should the Project Design Team continue to development the revised parking program as presented which provides Town of Vail customer vehicle parking on the ramp leading into the shared
parking garage? BACKGROUND: On August 21, 2012, the Project Design Team presented an update on the redevelopment project to the Vail Town Council. Following the presentation, the Town
Council asked the Design Team to explore parking program options which would accommodate the use of the Town's portion of the parking spaces for public parking (ie skier parking). To
that end, a revised parking plan has been developed. The objectives of the revised plan is to ensure the parking needs of the redevelopment project are achieved and the established goals
of the project are met. To aid in the process of evaluating the merits of the revised plan, a series of pros and cons have been identified. These pros and cons are to be outlined in
the presentation. STAFF RECOMMENDATION: The Project Design Team recommends the Vail Town Council instructs the team to continue to develop the revised parking plan as presented. ATTACHMENTS:
Municipal Site Presentation 9/4/2012
VAIL MUNICIPAL DEVELOPMENT VAIL, COLORADO TOYN OH VAIL ̋ TOYN COUNCIL UPDATE 9 ̋ 04 SEPTEMBER 2012 PAGE 1 �
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PROJECT GOALS 5 -1 -1 9/4/2012
VAIL MUNICIPAL DEVELOPMENT VAIL, COLORADO TOYN OH VAIL ̋ TOYN COUNCIL UPDATE 9 ̋ 04 SEPTEMBER 2012 PAGE 2 �
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� DESIGN CONCEPTS DESIGN CONCEPTS
5 -1 -2 9/4/2012
VAIL MUNICIPAL DEVELOPMENT VAIL, COLORADO TOYN OH VAIL ̋ TOYN COUNCIL UPDATE 9 ̋ 04 SEPTEMBER 2012 PAGE 3 CONTEXT PLAN1 5 -1 -3 9/4/2012
VAIL MUNICIPAL DEVELOPMENT VAIL, COLORADO TOWN OF VAIL ̋ TOWN COUNCIL UPDATE 9 ̋ 04 SEPTEMBER 2012 PAGE 4 SITE PLAN1 5 -1 -4 9/4/2012
VAIL MUNICIPAL DEVELOPMENT VAIL, COLORADO TOWN OF VAIL ̋ TOWN COUNCIL UPDATE 9 ̋ 04 SEPTEMBER 2012 PAGE 5 CURRENT PLAZA DESIGN -10 HIGH CLEARANCE SPACES -PODIUM PARKING 1 7 HIGH CLEARANCE
SPACES -COVERED DOWN TO GARAGE 12% 4 HIGH CLEARENCE SPACES 3’-1.5’ VERT. TO ENTRY 5 -1 -5 9/4/2012
VAIL MUNICIPAL DEVELOPMENT VAIL, COLORADO TOWN OF VAIL ̋ TOWN COUNCIL UPDATE 7 ̋ 04 SEPTEMBER 2012 PAGE 6 CURRENT PLAZA DESIGN -PODIUM -TECHNICAL DRAWING 1 5 -1 -6 9/4/2012
VAIL MUNICIPAL DEVELOPMENT VAIL, COLORADO TOWN OF VAIL ̋ TOWN COUNCIL UPDATE 7 ̋ 04 SEPTEMBER 2012 PAGE 7 1 PG 3 1 PG 2 20 HIGH CLEARANCE SPACES 1 2 3 4 5 6 7 8 9 10 11 12 I.T. 16 15
14 13 26’ IT SERVER COMPUTER LAB OFFICE OFFICE OFFICE OFFICE OFFICE OFFICE 20 19 18 17 RAMP PARKING DESIGN -TECHNICAL 1 5 -1 -7 9/4/2012
VAIL MUNICIPAL DEVELOPMENT VAIL, COLORADO TOWN OF VAIL ̋ TOWN COUNCIL UPDATE 7 ̋ 04 SEPTEMBER 2012 PAGE 8 LEVEL 1 101' -0" LEVEL 2 115' -0" ROOF 143' -0" LEVEL 3 129' -0" LEVEL B1 90'
-0" LEVEL B2 80' -0" LEVEL 1 100' -0" LEVEL 2 110' -0" ROOF 120' -0" 12.5 13 14.1 15.2 16.4 17 LEVEL B3 70' -0" 1 PG 3 10' -6" I.T. PARKING PARKING PARKING 9' -0" 8' -5 1/4" POTENTIAL
ADDITIONAL SF 1/8" = 1'-0" 1 PARKING SECTION PARKING SECTION 5 -1 -8 9/4/2012
VAIL MUNICIPAL DEVELOPMENT VAIL, COLORADO TOWN OF VAIL ̋ TOWN COUNCIL UPDATE 7 ̋ 04 SEPTEMBER 2012 PAGE 9 LEVEL 1 101' -0" LEVEL 2 115' -0" ROOF 143' -0" LEVEL 3 129' -0" POLICE 110'
-0" 1 PG 2 A.1 B B.5 C.5 D.4 D.8 E.4 E.9 1/8" = 1'-0" 1 PLAZA SECTION PLAZA SECTION 5 -1 -9 9/4/2012
VAIL MUNICIPAL DEVELOPMENT VAIL, COLORADO TOWN OF VAIL ̋ TOWN COUNCIL UPDATE 7 ̋ 04 SEPTEMBER 2012 PAGE 10 LEVEL P1 PARKING 5 -1 -10 9/4/2012
VAIL MUNICIPAL DEVELOPMENT VAIL, COLORADO TOWN OF VAIL ̋ TOWN COUNCIL UPDATE 7 ̋ 04 SEPTEMBER 2012 PAGE 11 DESIGN COMPARISION -PROS1 PODIUM PARKING DESIGN RAMP PARKING DESIGN PROS ̋
SAFER AND MORE EFFICIENT VEHICULAR CIRCULATION, FROM FEWER DECISION POINTS AND BETTER INTERSECTION ALIGNMENT. ̋ ELIMINATES THE DEAD END PARKING ̋ LESS CONFUSION FOR TOV CUSTOMERS BY
PROVIDING 1 PARKING ¥ONE ̋ EASE OF ACCESS IS MAINTAINED OR IMPROVED ̋ INCREASED ÓHIGH-CLEARANCE’ SPACES AT A REDUCED COST 5 -1 -11 9/4/2012
VAIL MUNICIPAL DEVELOPMENT VAIL, COLORADO TOWN OF VAIL ̋ TOWN COUNCIL UPDATE 7 ̋ 04 SEPTEMBER 2012 PAGE 12 DESIGN COMPARISION -PROS1 PODIUM PARKING DESIGN PROS RAMP PARKING DESIGN ̋
OPTIMI¥ES THE USE OF THE PARKING ACCESS RAMP ̋ LARGER PLA¥A AND LANDSCAPE AREA ̋ REDUCES IMPERVIOUS SURFACE ̋ ALLOWS OPTIONS FOR PROVIDING NO NET LOSS IN PUBLIC SKIER PARKING ̋ SIMPLIFY
PODIUM LID CONSTRUCTION ̋ IMPROVES STRUCTURAL EFFICIENCY ̋ MORE EFFICIENT INTERIOR AND STORAGE SPACE ̋ MORE EFFICIENT AND CHEAPER STORAGE SPACE 5 -1 -12 9/4/2012
VAIL MUNICIPAL DEVELOPMENT VAIL, COLORADO TOWN OF VAIL ̋ TOWN COUNCIL UPDATE 7 ̋ 04 SEPTEMBER 2012 PAGE 13 DESIGN COMPARISION -CONS1 PODIUM PARKING DESIGN RAMP PARKING DESIGN CONS ̋
INCREASES THE DISTANCE TO THE ENTRY OF THE BUILDING FOR A LIMITED NUMBER OF SPACES ̋ PEDESTRIANS WILL BE UTILI¥ING RAMP FOR CIRCULATION ̋ CHANGES THE LOCATION OF HANDICAPPED ACCESSIBILITY
INTO THE 24 HOUR POLICE OFFICE ̋ MAY HAVE AN ISSUE WITH MOB CUSTOMERS PARKING IN THE EARLY STALLS 5 -1 -13 9/4/2012
VAIL MUNICIPAL DEVELOPMENT VAIL, COLORADO TOWN OF VAIL ̋ TOWN COUNCIL UPDATE 7 ̋ 04 SEPTEMBER 2012 PAGE 14 GARAGE B1 GARAGE B3 GARAGE B2 GROUND LEVEL 32 SPACES SKIER PARKING 28 SPACES
ADDITIONAL SKIER PARKING? 5 -1 -14 9/4/2012
VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: September 4, 2012 ITEM/TOPIC: Epic Discovery, A Summer Mountain Adventure, Presentation. PRESENTER(S): Chris Jarnot, Vail Resorts ACTION REQUESTED
OF COUNCIL: An opportunity for the Council and community to listen to the presentation and ask questions. ATTACHMENTS: Epic Discovery Memorandum Epic Summer Presentation 9/4/2012
To: Town Council From: Chris Jarnot, Vail Resorts Date: September 4, 2012 Subject: Epic Discovery Presentation I. BACKGROUND Chris Jarnot will give an update on the new Epic Discovery,
a summer mountain adventure, to the Town Council and community. ATTACHMENTS Epic Discovery power point, July 18, 2012 6 -1 -1 9/4/2012
6 -2 -1 9/4/2012
Introducing Epic Discovery, a Summer Mountain Adventure 6 -2 -2 9/4/2012
• First proposal of its kind in US under new legislation • Re-Imagine summer on the mountains • Vail Mountain will lead the industry 6 -2 -3 9/4/2012
Learn through Play 6 -2 -4 9/4/2012
• Promote environmental education and forest stewardship • Mix eco discovery zones with fun activities • Make the National Forest accessible to everyone • Give kids and families a unique
way to experience the mountains 6 -2 -5 9/4/2012
Growth done the right way 6 -2 -6 9/4/2012
• Use existing infrastructure and developed parts of the mountain • All activities will blend seamlessly with the natural environment • Appropriate mountain activities: 6 -2 -7 9/4/2012
! Zip Lines 6 -2 -8 9/4/2012
! Forest Flyers™ 6 -2 -9 9/4/2012
! Rope Courses 6 -2 -10 9/4/2012
! Adventure Tours 6 -2 -11 9/4/2012
“1% for the Forest” 6 -2 -12 9/4/2012
• New partnership with The Nature Conservancy • Bring scientific content to ecodiscovery components • Donate 1% of all summer activity revenue for forest restoration 6 -2 -13 9/4/2012
Benefits for the Community 6 -2 -14 9/4/2012
• Creates new iconic summer destination for Colorado • Enhances Vail summer offering for US and Int’l destination guests • Attracts I70 summer travelers to experience Vail for a day
• Creates new jobs for construction and operations • Supports healthier year-round employment and visitation 6 -2 -15 9/4/2012
6 -2 -16 9/4/2012
VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: September 4, 2012 ITEM/TOPIC: Information Update and Attachments: 1) Regulatory Improvements for Special Events - Kelli McDonald/Pam Brandmeyer;
2) Public Parking on Private Property Signs – Bill Gibson; 3) River Health update - Kristen Bertuglia; 4) UBC sprinkler requirements - George Ruther/Mark Miller; 5) July 2012 Sales Tax
Memorandum - Sally Lorton; 6) Timber Ridge Memo - TRACT/Nina Timm; 7) Revenue Highlights 090112 - Kathleen Halloran; and 8) Investment Report - Kathleen Halloran. PRESENTER(S): Various
ATTACHMENTS: Regulatory Improvement Memorandum Parking Sign Memo River Health update Fire Sprinkler Memo July 2012 Sales Tax Report TRAHC memo Revenue Highlights 120912 Investment Report
06302012 9/4/2012
To: Vail Town Council From: Pam Brandmeyer and Kelli McDonald Date: September 4, 2012 Subject: Improvements to the Town of Vail Regulatory Environment The Council Strategic Work Plan
included the following item: IMPROVE THE REGULATORY ENVIRONMENT FOR DOING BUSINESS IN VAIL FOR EVENT PRODUCERS INCLUDING SPECIAL EVENT PERMITTING PROCESS, VENDOR PERMITS AND LIQUOR PERMITS.
Following is an update as of September 4, 2012: 1. SPECIAL EVENTS • On-line Special Event Permit: Completion 4th Quarter of 2012 Worked directly with Greg Schwartz, one of our local
event producers who is a top “on the ground” event director with Highline Sports, to rewrite the revisions. This was, as requested by our local event producers, a complete overhaul of
the permit, not a “Band-Aid” approach. The new permit will allow on-line completion and submittal of the event permit, with auto-fill capability for duplicative information. It can be
stored electronically as well, and will allow producers of events that occur annually to make “updates” to the permit from the previous year without completely starting from scratch.
It will also allow the Event Review Committee (ERC) members to review permits on-line and forward questions and comments to the producers prior to the weekly ERC meetings, which will
be a significant time savings for the staff. • On-line Calendar: Completion 4th Quarter of 2012 Working with TOV IT department on the development of a robust, complete calendar of events
including description of the events, venues, times, link to the event website and contact information. There are both external (for public viewing) and internal (TOV Staff use) versions.
The internal calendar will be fully comprehensive from venue, scheduling and permit requirement perspectives. The internal calendar may be easily sorted per need. 7 -1 -1 9/4/2012
Town of Vail Page 2 • Asset Inventory: Completion 4th Quarter of 2012 The VLMDAC is creating the most comprehensive online resource for information on the Town of Vail assets to be used
by businesses, groups, residents and guests. This tool will convert all asset information into a searchable, exportable, dynamic online catalog and report generator to include image
thumbnails, descriptions/details and URL of each asset. The system will be very easy to update, manage and scale and will be maintained annually. • Weekly Event Review Committee (ERC)
meetings: Representatives from each TOV Dept. that are affected by events meet each Wednesday to review upcoming events and approve Special Event Permits. (Town Manager’s Office, Police,
Fire, Public Works, Sales Tax, Transit/Parking, Economic Development, Town Clerk’s office, plus Ambulance District and often Lone Star Security) For all major events, the producers are
invited to attend, both during the approval process and for a de-brief session following the event. • Updated maps for special event planning have been posted online. • Joint “Brown
Bag Lunch” meeting between the CSE, the ERC and local event producers is held annually. Opportunity to share information on any policy or permit procedures that may have changed. Producers
are encouraged to give feedback from their perspective. • VLMDAC: o Marketing and PR Summit for all producers of events in Vail o Provide “assets” such as logos, branding, photography,
etc. • Special Event Express Bus Service: Provides free direct service between the LionsHead and Vail Village Parking Structures and Ford Park in a continuous loop whenever there are
special events that take place that may drive overflow parking issues in the areas closest to active venues. For example, whenever there are major events in Ford Park, the express bus
will serve all three destinations. If there is an event in either Vail Village and/or LionsHead, but none in Ford Park, there will be express bus service in a continuous loop between
the two villages. • Celebrate Green! Program: Incentive based checklist of mandatory and voluntary green action items related to waste, energy, transportation, and promotion. Zero-Hero
(ZH): waste, recycling and compost management provided through the Environmental Sustainability program and Public Works maintenance crew. Contract with the Eagle Valley Alliance for
Sustainability to provide public education through volunteer staffing at ZH stations at major events, particularly those with a large culinary component. 7 -1 -2 9/4/2012
Town of Vail Page 3 • Special Business Promotions Permit: Specifically developed to be an easy application that allows individual businesses the opportunity to have their own limited
“Special Event” up to 4 times per year outside of major Special Events, i.e. anniversary, grand-opening, special -promotion, etc. 2. LIQUOR LICENSING • Special Event Liquor Permits are
now approved at the local level. This eliminates a two+ week waiting time for a non-profit to receive their permit. • Special Event Liquor Permits on-line with all required special event
paperwork: Competition 4th Quarter of 2012. 3. SALES TAX • On-line Special Event Permit: Worked with Sybill and Greg Schwartz on a revised special event sales tax and licensing process,
consolidating the paperwork into spreadsheet formats to make it easier for the event producers and the Town of Vail to follow-up on status of returns. • Have worked with producers to
set a shorter “date due” deadline, about 2 weeks out vs. the 45 day requirement for the complete permit application, for the receipt of vendor information so as to maximize the opportunity
to recruit sponsors and participating vendors. Have licensed vendors whenever possible, often as late as the day before an event. • Prepare a laminated license for all authorized vendors
and exhibitors to post on site, authorizing sales at the event and making it easy for our CEO’s to see who is “legal.” All authorized vendors also receive a pre-prepared sales tax remittance
form, which includes their contact information and the name of the event they have participated in. All they need to do is fill in the amount sold and sales tax due and send a check
in the pre-addressed envelope provided to them. • Following the event, track payments and provide the information to the individual producers for follow-up. Another update will be provided
upon completion of the action items in 4th quarter 2012. 7 -1 -3 9/4/2012
TO: Vail Town Council FROM: Community Development Department DATE: September 4, 2012 SUBJECT: Information Update: Upcoming expiration of temporary sign regulations allowing informational
and directional signs for public parking on private property. I. SUMMARY The temporary sign regulations allowing informational and directional signs for public parking on private property
(Ordinance No. 23, Series of 2011) will expire on November 19, 2012. These temporary regulations allow informational and directional signs for public parking on private property such
as Solaris, Arrabelle, Golden Peak, etc. II. BACKGROUND In 2010, the Vail Town Council received input from private property owners expressing concern that the adopted Sign Regulations
prevent certain types of informational and directional signs for public parking on private property. In response, on January 4, 2011, the Vail Town Council adopted Ordinance No. 2, Series
of 2011, an ordinance amending Chapter 11-7, Other Signs, Sign Regulations, Vail Town Code, to establish temporary regulations allowing informational and directional signs for public
parking on private property. On May 17, 2011, the Vail Town Council extended these temporary sign regulations until November 21, 2011, through Ordinance No. 12, Series of 2011. The Town
of Vail is engaged in a guest services enhancement program which includes signage and wayfinding enhancements. On November 1, 2011, the Vail Town Council extended the temporary approval
of the subject sign regulations until November 19, 2012, with the approval of Ordinance No. 12, Series of 2011, so opportunities to permanently incorporate informational and directional
signs for public parking on private property into the signage and wayfinding enhancements project could be explored. The guest enhancement program has not yet been finalized or implemented.
III. ACTION REQUESTED The Community Development Department requests that the Vail Town Council direct Town Staff to either allow Ordinance No. 23, Series of 2011, to expire or to process
a new Town Code amendment application to again extend the temporary sign regulations allowing informational and directional signs for public parking on private property. 7 -2 -1 9/4/2012
TO: Vail Town Council FROM: Community Development Department DATE: September 4, 2012 SUBJECT: Gore Creek Water Quality Improvement Action Item Update I. PURPOSE The purpose of this memorandum
is to provide the Vail Town Council an update on action items and recommendations with respect to Gore Creek water quality. II. BACKGROUND As of December 2011, the portion of Gore Creek
from Black Gore Creek to the Eagle River (at Dowd Junction) has been added to the State of Colorado’s Clean Water Act Section 303(d) List of Impaired Waters. The reason for the listing
is a lack of quantity and diversity of aquatic life (bugs essential to health fish and other wildlife habitat). The listing is categorized as “provisional” because the cause of impairment
is currently unknown. The State of Colorado and the Town now have ten years to determine the cause of the impairment and begin to correct the issue in order to remove Gore Creek from
the 303(d) List. III. ACTION STEPS UNDERWAY Staff has taken steps to lessen the impact of daily maintenance operations on Gore Creek, increase education and monitor water quality: •
Sand and Oil Separator Maintenance – The Town owns sixteen sand and oil separators that were cleaned by a contract maintenance company in 2010. All of the separators are presumed full
as of 2012, and will need to be cleaned again this Fall. Estimated annual cost is $30,000. Following the cleaning, Public Works Staff will check the fill rate in order to establish a
maintenance schedule for the future. • Pesticides and Insecticides – The Town no longer sprays trees with insecticide within 50 feet of Gore Creek. Weed spraying continues on an as-needed
basis. • Cinders and Road Deicing – Public Works Staff has maintained a policy of clearing snow and ice covered roads by 10 a.m. In order to maintain this standard and keep streets safe,
the Town applies lava rock cinders and magnesium chloride to the road for traction. Street sweepers are run throughout the winter when possible, and a large percentage of cinders are
picked up at the end of the season. Magnesium Chloride is used as little as possible: in East Vail on Bighorn Rd., all roundabouts, Frontage Rd., Vail Valley Drive, Red Sandstone Road,
and Blue Cow Chute. • Public Education – The Community Development Department hosted an Americorps intern this summer through the Environmental Stewardship Program. The intern’s scope
of work included a two-month Gore Creek education program at Bighorn Park, and the development of homeowner education packets that include water quality 7 -3 -1 9/4/2012
2 magnets, a riparian area brochure, and an informational letter. The Town’s website has been updated to include a page dedicated to Gore Creek (www.vailgov.com/gorecreek), bug life,
and water quality tips. Finally, a five week Vail Daily Ad campaign began in August 2012, providing tips to readers on how they can help improve Gore Creek health. • Ongoing monthly
monitoring – Through the State’s Riverwatch program, the Town’s Environmental Staff collects water samples from four sites along Gore Creek in order to test for metals, pH, nutrients,
oxygen, hardness, alkalinity, and temperature. Each of these criteria affects bugs and fish in different ways. Ongoing data establishes a baseline of comparison against US Forest Service
data and will help the stakeholders monitor trends. • Streambank Restoration – Willow and native shrub and tree planting, bank stabilization projects have taken place over the past year
at the following sites: Bighorn Park, Stephens Park, Aspen Court Bridge, Middle Creek (above and below Frontage Roads). Improvements that will occur this year and next year include the
Spruce Way culvert replacement and stream bank restoration, Upper Middle Creek restoration, Booth Creek near the bike path, and other general creek stabilization at identified locations
per the River Restoration flood study with willow staking and minor stabilization. • Streamtract Encroachment Enforcement – All 68 property owners that are currently encroaching on the
Town’s Gore Creek streamtract have been notified to remove structures (e.g. patios, barbeques, access paths, etc.), stop mowing to the steam bank, and restore the area to its native
condition. • Funding – The Town’s 2013 budget includes $1.5 million designated for revegetation projects associated with streamtract restoration and specific projects to be identified
in the WQIP. The Environmental Sustainability also includes an annual $5,000 Trees for Vail investment that may include Gore Creek revegation, as well as $10,000 designated for Ecosystem
Health. Future Initiatives and Projects • Regulatory: The Sustainable Building Initiative (an incentive based green building program currently in development) includes post construction
stormwater pollution control incentives, and requirements for watercourse and wetland setbacks. Regulations that require ongoing maintenance of sand and oil separators on private property
are recommended. • Infrastructure Upgrades and Regular Maintenance: Sand and oil separators, catch basins, and outfalls should be cleaned at least once a year. The Town’s green team
is investigating the cost and impacts of installing another catch basin in front of the Town shops to intercept pollution from vehicles and maintenance activities. Through a partnership
with the Eagle River Water and Sanitation District and Leonard Rice Engineers, a Gore Creek Water Quality Improvement Plan (WQIP) is currently in development, scheduled to be presented
to the Town in September, 2012. A summary of the WQIP follow. Water Quality Improvement Plan (WQIP) Completion September, 2012 • Purpose • Identify water quality and aquatic life stressors
• Develop management strategies and corrective actions • Plan will provide documentation needed to remove Gore Creek from 303(d) list • Goals • Meet aquatic life standard for Gore Creek
7 -3 -2 9/4/2012
3 • Removal from 303(d) list and continue monitoring and evaluation • WQIP Preliminary Findings Aquatic life stressors • Loss of riparian habitat and buffer zones (strongly associated
with loss of bug populations and diversity) • Landscaping extends to the stream in many locations • Buildings, roads & other improvements within riparian zone Use of pesticides and herbicides
• Pine bark beetle • Pine needle scale • Weed control (lawns and gardens) Stream habitat disturbance • Eroding stream banks due to loss of natural soil binding vegetation • Natural stream
banks replaced by riprap walls and slopes • Stream channelization • Frequent construction disturbance Storm water and Urban Runoff • Street and parking area drainage piped directly to
stream • Roof drains and subterranean dewatering discharges • Lawn irrigation return flows (fertilizer and herbicides) • Snowmelt factors (magnesium chloride) III. RECOMMENDATIONS There
are a number of steps the Vail Town Council can take to protect this critical resource. Research/Sampling/Monitoring • Support additional wet weather outfall sampling at TOV storm sewer
outfalls • Research riparian stream bank buffer restoration projects and coordinate with 2012 TOV flood mitigation projects • Partner with ERWSD including: o Review WQIP status and discuss
inclusion of above issues o Review storm water authority funding sources o Review conservation easement proposal for stream track property owners • Continue to participate in the River
Watch Program • Ongoing monitoring and evaluation of Gore Creek and Red Sandstone Creek to determine the cause of aquatic life impairment • Support Urban Runoff Group efforts to protect
and improve the health and conservation of the Eagle River and Gore Creek watersheds • Continue to support the removal and restoration of stream track encroachments by private property
owners along sections of Gore Creek. Water Quality Vaults and Best Management Practices (BMPs) • Expand vault (sand and oil separators) maintenance and cleaning program o 16 vaults,
200+ stormwater outlets and inlet boxes; $75K-$100K/yr. contractor costs • Install properly sized water quality vault and/or BMPs at Vail Village Parking Structure to mitigate vehicle
and road pollution; $100-500K • Study filtration vault systems for stormwater pretreatment • Survey private water quality vaults and maintenance practices 7 -3 -3 9/4/2012
4 • Complete riparian area revegetation projects on the Town’s stream track • Install additional BMPs throughout town and in snow storage areas Public Education • Continue ongoing public
education and outreach (web, media, workshops) • Support water conservation measures to limit over irrigation of landscaping Regulation Explore and evaluate for adoption the following
regulations: • Stormwater regulations that improve stream water quality. (Stormwater Quality Credits Program, part of the Sustainable Building Initiative) • Land use regulations and
building codes governing setbacks and construction activities in the riparian buffer zone • 2-3 year ban on insecticide spraying within 100 feet of waterways • Amend design guidelines
to require stream tract mitigation as a condition of approval if encroachments exist. 7 -3 -4 9/4/2012
To: Vail Town Council From: Community Development Department Fire Department Date: September 4, 2012 Subject: Information Update-Fire Sprinkler Requirements for Residential Structures
I. PURPOSE The purpose of this memorandum is to provide a response to a Town Council inquiry regarding when fire sprinkler systems are required in residential construction. II. CURRENT
FIRE SPRINKLER REGULATIONS The Town of Vail has adopted the 2009 edition of the International Residential Code (IRC) with amendments. This code regulates construction of single family
homes and duplexes. Multifamily structures of more than two residential units are regulated by the International Building Code (IBC). Section R313.2 of the IRC requires fire sprinklers
to be installed in all new single family homes and duplexes. However, the Town of Vail has amended this section to require sprinklers only when determined to be necessary by the Vail
Fire Department. Section 903.3.1.1 -NFPA 13 Sprinkler Systems: This section is to be deleted in its entirety and shall be replaced with the following language: Where the provisions of
this code require that a building or portion thereof be equipped throughout with an approved automatic fire sprinkler system, sprinklers shall be installed in accordance with NFPA 13
and the 2009 edition of the Vail Fire And Emergency Services Criteria For Requirements To Install Fire Sprinkler Systems as published at http://www.vailgov.com/docs/dl_forms/Fire_Sprinkler_Matrix.pdf
. The Criteria For Requirements is a matrix used during the building permit review process to determine if the Fire Department is able to adequately suppress a fire based on terrain,
building footprint and fire engine access. If adequate fire suppression cannot be provided, a sprinkler system is required. The IBC requires all multifamily residential units to have
a fire sprinkler system. This has been required not only by the 2009 edition but the previously town adopted code, the 2003 edition. III. ACTION REQUESTED There is no action requested
at this time. 7 -4 -1 9/4/2012
MEMORANDUM August 27, 2012 To: Vail Town Council Stan Zemler Pam Brandmeyer Judy Camp From: Sally Lorton Re: July Sales Tax I estimate Vail will collect another $100,000 in July sales
tax to bring July collections to $1,559,274. If so, we will be up 22.5% or $286,493 from the amended budget and up 5.3% or $77,945 from July 2011. Year to date would be up 3.4% or $431,195
from 2011. The year to date and full year budgets have been amended by $1,100,000.00 to reflect additional collections earlier in the year. Year to date revenue would be up 11.7% or
$1,386,493 from the original budget and 2.2% or $286,493 from the amended budget. 7 -5 -1 9/4/2012
2,210,547 2,073,481 1,997,091 2,225,841 2,275,967 2,597,985 2,783,306 2,976,655 2,619,673 2,564,383 2,795,688 2,853,534 2,853,534 0 2.07% 0.00% 2,366,321 2,281,833 2,111,163 2,362,825
2,429,377 2,527,130 2,718,643 3,071,615 2,588,889 2,577,360 2,803,136 2,992,609 2,992,609 0 6.76% 0.00% 2,568,871 2,699,664 2,372,942 2,344,178 2,785,101 2,852,954 2,986,446 3,327,304
2,504,567 2,685,004 3,143,418 3,183,884 3,183,884 0 1.29% 0.00% 1,043,431 870,875 871,468 992,157 915,554 1,280,324 1,330,740 1,098,918 1,235,941 1,156,934 1,191,690 1,181,119 1,181,119
0 -0.89% 0.00% 448,234 414,248 428,919 411,595 458,770 449,283 545,874 622,103 516,150 421,925 473,292 485,504 485,504 0 2.58% 0.00% 751,439 657,707 742,755 732,113 834,913 805,362 953,017
918,061 717,233 873,765 895,951 959,775 959,775 0 7.12% 0.00% 1,157,867 1,044,966 1,075,532 1,128,514 1,166,183 1,255,243 1,265,781 1,397,842 1,121,860 1,228,767 1,481,329 1,272,781
1,459,274 186,493 -1.49% 14.65% 10,546,710 10,042,774 9,599,870 10,197,223 10,865,865 11,768,281 12,583,807 13,412,498 11,304,313 11,508,138 12,784,504 12,929,206 13,115,699 186,493
2.59% 1.44% 1,124,275 1,084,318 1,029,446 994,445 993,985 1,055,614 1,162,746 1,349,795 1,068,391 1,147,352 1,310,471 1,159,569 747,766 713,574 679,208 757,033 795,807 832,549 908,318
834,569 753,754 761,425 889,945 796,436 486,570 484,425 508,092 532,537 566,173 614,396 688,519 662,767 581,033 594,362 623,420 604,744 571,783 642,293 591,269 623,646 713,117 799,582
747,877 719,109 651,873 701,075 788,430 692,684 1,933,940 2,139,417 2,171,098 2,362,095 2,549,032 2,771,258 2,821,871 2,652,628 2,553,974 2,963,763 3,184,645 2,717,361 15,411,044 15,106,801
14,578,983 15,466,979 16,483,979 17,841,680 18,913,138 19,631,366 16,913,338 17,676,115 19,581,415 18,900,000 13,115,699 186,493 7 -5 -2 9/4/2012
To: Vail Town Council From: Timber Ridge Affordable Housing Corporation Date: September 4, 2012 Subject: Capital Project Update I. PURPOSE The purpose of this memorandum is to provide
the Vail Town Council with an update on the capital projects being completed in 2012 at Timber Ridge Village Apartments. This is an information update only and is not an agenda item.
II. CAPITAL PROJECTS FUNDED FROM THE REPLACEMENT RESERVE FUND The 2012 Timber Ridge Affordable Housing Corporation Annual Budget authorized $155,000 in capital projects in 2012 to be
funded from the Replacement Reserve Fund. The Replacement Reserve Fund has a balance of $334,591.81. This amount includes $117,429 deposited this year. Based on amended US Bank requirements
only $117,429 will be paid from the Replacement Reserve Fund this year and the remaining $37,571 will be paid from unrestricted cash on hand. Capital projects completed this year are:
• Roof Replacements on Buildings B, D and F $106,314 (actual) • Decking Repair and Replacement $ 11,600 (actual) • Parking Lot Striping $ 840 (actual) • Fire Alarm Wire Conduit for All
Buildings $ 23,000 (estimate) • Contingency $ 13,246 (estimate) Total $155,000 (budget) In the past three years, 8 of the 16 buildings roofs have been replaced and approximately 44%
of the original windows have been replaced with new double-paned windows. 7 -6 -1 9/4/2012
Town of Vail Page 2 III. CAPITAL MAINTENANCE PROJECTS FUNDED FROM UNRESTRICTED CASH The Timber Ridge Affordable Housing Corporation (TRAHC) board has authorized the renovation of 20
units this fall based on a change in the total number of units Vail Resorts, Inc. will be master leasing as of October 1, 2012. Vail Resorts currently master leases 118 units and will
be reducing that number to 98 units with their new master lease. Based on the additional 20 units to rent TRAHC believes renovating the units will substantially improve their marketability.
The TRAHC board has authorized $146,380 or $7,319 per unit to renovate the 20 units at Timber Ridge. The renovation includes: • New Kitchen Appliances (Fridge, Stove, Dishwasher, Disposal
and Hood) • New Kitchen Counter Tops, Sink and Faucet • New Hot Water Heaters • New Baseboard Heaters and Thermostats • New Baseboard and Window Casing • New Interior Doors (7) and Handles
• New Bathrooms (Shower Surrounds, Medicine Cabinets, Vanity and Counter Top with Sink) • New Paint in All Rooms • New Carpet and Vinyl Flooring IV. ACTION REQUESTED OF TOWN COUNCIL
No action is requested at this time. 7 -6 -2 9/4/2012
-1 -TOWN OF VAIL REVENUE HIGHLIGHTS August 28, 2012 Sales Tax Upon receipt of all sales tax returns, July collections are estimated to be $1,559,274 up 5.3% from July 2011 collections
and up 22.5% compared to budget. Year to date of $13,215,699 is up $431,195 or 3.4% from last year at this time and up 2.2% from budget. Inflation as measured by the consumer price index
was up 1.4 % for July. Real Estate Transfer Tax (RETT) RETT collections through August 28th total $3,069,210 up 16.2% from this time last year. Of current collections, approximately
22.7% is from major redevelopment projects including Arrabelle, Landmark, Manor Vail, Mountain View, One Willow Bridge, Ritz Carlton Residences, Solaris, and The Sebastian. Collections
not related to major redevelopment projects currently total $2,373,635 up 66.4% from prior year. Use Tax Use tax collections currently total $929,017 nearing the amended annual budget
of $1.0 million. The increase in activity is due to both significant home renovations as well as a few larger commercial renovation projects. Summary Across all funds and revenue accounts
through August 28, 2012, total revenue of $33.8 million is up 3.0% year-to-date from the budget and down 3.4% ($1.2 million) from this time last year. The decrease from last year is
due to reductions in parking revenue ($400,000), property tax collections ($791,000) as anticipated in the budget for 2012, and the streetscape lawsuit settlement ($577,000) in 2011.
We have currently received 61% of total budgeted revenues for the year. 7 -7 -1 9/4/2012
TOWN OF VAIL MEMORANDUM TO: Stan Zemler Council Members FROM: Kathleen Halloran DATE: 2nd Qtr 2012 RE: Investment Report Enclosed is the investment report with balances as of June 30th,
2012. The estimated average yield for the pooled cash fund is 0.621%. As of 6/30/12, the Treasury yield curves for 3 months, 6 months, and 1 year are 0.09%, 0.16%, and 0.21% respectively.
TOV investments performed above these yields. Our investment mix follows the policy objectives of safety, liquidity, and yield in that order. During the 2nd quarter of 2012 the town
invested $1.6 million in two different certificate of deposits (with both 1st Bank and Piper Jaffray) further reducing the portion of the porfolio invested in cash. There were no other
changes to investment products or banking institutions. Please call me if you have any questions. Gov't Securities $16.2M, 20% CD's $12.5M, 16% Colorado Investment Pool $37.3M, 47%Cash
$13.7M, 17% 2012 Investment Mix $79.7 million 7 -8 -1 9/4/2012
Town of Vail, Colorado Investment Report Summary of Accounts and Investments As of 6/30/12 2012 Balances Percentage Cash of Total Commercial Banks $13,345,815 16.74% Money Market Funds
$351,273 0.44% Total Cash $13,697,088 17.18% U.S. Government Securities (see page 4) Government Agency Seurities -Piper Jaffray $10,103,487 12.67% FNMA'S, GNMA'S, FHLMC'S & SBA'S -Dana
$6,085,868 7.63% Total Government Securities $16,189,354 20.30% Certificates of Deposit $12,524,386 15.71% Colorado Investment Pools $37,329,311 46.81% Total Portfolio $79,740,139 100.0%
Maturing Within 12 Months 54,587,941 68.46% Maturing Within 24 Months $2,389,730 3.00% Maturing After 24 Months $22,762,468 28.55% 79,740,139 100.0% Investments 6302012 2 7 -8 -2 9/4/2012
Institution Average Balances Type of Accounts Return 06/30/12 "CASH" ACCOUNTS Commercial Bank Accounts: First Bank of Vail -Operating Interest 0.250% $13,345,815 Money Market Accounts:
Schwab Institutional Money Market Fund -Dana Investments Interest and Balance 0.010% $310,245 Vail Super Now Public Funds Account -Piper Jaffray Interest and Balance 0.000% $41,028 Total
Money Market Funds $351,273 Total "Cash" Accounts $13,697,088 GOVERNMENT SECURITIES (see pg 5) Government Agency Seurities -Piper Jaffray 1.44% $ 10,103,487 FNMA'S, GNMA'S, FHLMC'S &
SBA'S -Dana 1.44% $ 6,085,868 $ 16,189,354 Total Government Securities $ 16,189,354 1st Bank, Vail Colorado (#3782) Matures Nov 17, 2014 1.500% 1,016,866 1st Bank, Vail Colorado (#5114)
Matures March 27, 2017 1.300% 1,031,821 1st Bank, Vail Colorado (#4983) Matures March 6, 2017 1.300% 1,004,221 1st Bank, Vail Colorado (#1992) Matures Nov 23, 2015 2.000% 1,045,155 1st
Bank, Vail Colorado (#3421) Matures Mar 17, 2016 2.500% 1,032,512 1st Bank, Vail Colorado (#4290) Matures Sept 29, 2016 1.750% 1,013,254 1st Bank, Vail Colorado (#4754) Matures Dec 28,
2016 1.750% 1,008,928 1st Bank, Vail Colorado (#5319) Matures May 19, 2014 0.600% 1,501,131 Discover Bank Greenwood (#2546) Matures March 14, 2017 1.450% 99,852 Ally Bank Midvale Utah
(#2005) Matures March 28, 2016 1.200% 99,676 Goldman Sachs Bank (#3814) Matures Feb 8, 2017 1.700% 100,683 GE Money Bank (#3616) Matures Apr 20, 2015 1.050% 99,611 Alpine Bank, Vail
Colorado (#35144) Matures Mar 28, 2013 1.440% 1,032,952 Alpine Bank, Vail Colorado (#83597) Matures Sept 11, 2014 0.459% 660,234 Alpine Bank, Vail Colorado (#15894) Matures Sept 7, 2012
4.400% 683,306 Alpine Bank, Vail Colorado (#78222) Matures Nov 15, 2012 3.440% 1,094,184 12,524,386 Total Certificates of Deposit $ 12,524,386 LOCAL GOVERNMENT INVESTMENT POOLS Colotrust
General Fund Interest 0.040% $37,329,311 Total Local Government Investment Pools Accounts $37,329,311 Total All Accounts $79,740,139 Performance Summary as of 6/30/12 Investments 6302012
3 7 -8 -3 9/4/2012
Days/Years Int Rate Purchase Maturity to Maturity Market Agency Broker Coupon Yield Date Date at Purchase Value ***Federal Agency Discount Notes & Bonds*** FHLB 31339YJU7 Piper Jaffray
5.000% 4.760% 7/12/2010 7/23/2013 3.0 $104,963 FHLB 3136FTWV7 Piper Jaffray 1.250% 1.250% 12/28/2011 6/27/2016 4.5 $526,948 FHLB 3134G2SW3 Piper Jaffray 2.050% 2.050% 7/13/2011 7/27/2016
5.0 $500,545 FHLB 313375EC7 Piper Jaffray 1.490% 1.500% 8/16/2011 8/24/2016 5.0 $400,696 FNMA 3136FR2G7 Piper Jaffray 1.450% 1.440% 8/29/2011 9/20/2016 5.1 $530,444 FNMA 3136FR4Q3 Piper
Jaffray 1.320% 1.320% 9/14/2011 9/26/2016 5.0 $501,265 FNMA 3136FR3Q4 Piper Jaffray 1.320% 1.310% 9/14/2011 9/28/2016 5.0 $502,895 FNMA 3136FR7K3 Piper Jaffray 1.250% 1.250% 9/22/2011
9/28/2016 5.0 $500,805 FNMA 3136FTAN9 Piper Jaffray 1.300% 1.300% 9/26/2011 10/11/2016 5.0 $501,380 FNMA 3136FTDH9 Piper Jaffray 1.450% 1.450% 10/24/2011 10/26/2016 5.0 $426,398 FNMA
3136FTFA2 Piper Jaffray 1.600% 1.590% 10/24/2011 10/26/2016 5.0 $426,398 FNMA 3136FTEK1 Piper Jaffray 1.500% 1.480% 10/24/2011 10/28/2016 5.0 $1,011,760 FNMA 3136FTME6 Piper Jaffray
1.550% 1.540% 11/8/2011 11/16/2016 5.0 $401,328 FNMA 3136G0FA4 Piper Jaffray 1.125% 1.120% 5/16/2012 11/16/2016 4.5 $502,020 FHLB 3134G3BRO Piper Jaffray 1.500% 1.490% 11/30/2011 12/14/2016
5.0 $956,631 FNMA 3136FRWY5 Piper Jaffray 2.050% 2.020% 7/6/2011 12/27/2016 5.5 $101,351 FHLM 3134G3GN4 Piper Jaffray 1.500% 1.500% 1/18/2012 1/18/2017 5.0 $401,904 FHLM 313378T76 Piper
Jaffray 1.500% 1.500% 1/18/2012 1/18/2017 5.0 $500,180 FFCB 3133EAPD4 Piper Jaffray 1.500% 1.500% 1/18/2012 1/18/2017 5.0 $500,375 FNMA 3136G0ER8 Piper Jaffray 1.500% 1.500% 1/18/2012
1/18/2017 5.0 $805,200 Average Yield 1.44% $10,103,487 Days/Years Interest Rate Purchase Maturity to Maturity Market Agency Broker Coupon Yield Date Date at Purchase Value ***FNMA'S,
ARM'S & SBA'S*** SBA 500463V-Q Pooled -Dana 3.125% 3.1% 1-Aug-88 25-Jan-13 24.5 $305 SBA 502647V-Q Pooled -Dana 3.975% 3.9% 1-Jul-94 25-Jun-19 25.0 $7,100 SBA 508940 Pooled -Dana 2.575%
2.4% 6-May-11 25-Jun-30 19.2 $348,430 SBA 508946 Pooled -Dana 2.250% 2.1% 1-Jan-12 25-Jul-30 18.6 $346,080 SBA 505536V-M Pooled -Dana 3.125% 2.9% 1-Aug-01 25-Jun-26 24.9 $22,864 GNMA
8417 Pooled -Dana 5.125% 3.8% 1-Oct-88 20-Oct-18 30.1 $1,878 GNMA 8703 Pooled -Dana 4.750% 1.6% 1-Sep-95 20-Sep-25 30.1 $906 GNMA 8720 Pooled -Dana 5.125% 1.6% 30-Sep-95 20-Oct-25 30.1
$950 GNMA 8788 Pooled -Dana 5.375% 1.6% 1-Jan-96 20-Jan-26 30.1 $761 GNMA 80426 Pooled -Dana 4.500% 1.6% 21-Jul-00 20-Jul-30 30.0 $7,525 GNMA 80593 Pooled -Dana 5.375% 2.3% 1-Apr-02
20-Apr-32 30.1 $3,966 GNMA 80696 Pooled -Dana 3.375% 2.3% 23-May-11 20-May-33 22.0 $342,569 GNMA 80710 Pooled -Dana 5.625% 1.6% 1-Jul-03 20-Jul-33 30.1 $7,664 GNMA 82759 Pooled -Dana
2.500% 2.4% 20-Mar-12 20-Mar-41 29.0 $486,223 FNMA 555921 Pooled -Dana 4.483% 2.9% 1-Oct-03 1-Sep-35 31.9 $31,571 FNMA 850125 Pooled -Dana 5.146% 2.5% 1-May-09 1-Sep-35 26.4 $55,713
FNMA 422251 Pooled -Dana 5.589% 2.2% 1-Dec-95 1-Jan-21 25.1 $23,128 FNMA 334439 Pooled -Dana 6.200% 2.4% 1-Dec-95 1-Apr-24 28.4 $4,590 FNMA 520790 Pooled -Dana 6.077% 2.4% 1-Jun-00 1-Apr-28
27.9 $5,842 FNMA 546468 Pooled -Dana 5.563% 2.2% 24-May-00 1-Jun-28 28.0 $3,201 FNMA 535326 Pooled -Dana 5.263% 2.1% 26-Jun-00 1-Jun-28 28.0 $3,948 FNMA 323798 Pooled -Dana 5.749% 2.2%
1-Dec-99 1-May-29 29.4 $1,414 FNMA 567875 Pooled -Dana 6.336% 2.6% 1-Dec-00 1-Sep-30 29.8 $2,374 FNMA 593941 Pooled -Dana 6.010% 2.4% 1-Dec-01 1-Dec-30 29.0 $5,955 FNMA 545057 Pooled
-Dana 5.487% 2.2% 1-May-01 1-May-31 30.0 $670 FNMA 650970 Pooled -Dana 5.118% 2.3% 1-Aug-01 1-Jul-32 30.9 $2,899 FNMA 555378 Pooled -Dana 5.120% 2.1% 14-May-08 1-Apr-33 24.9 $59,835
FNMA 709092 Pooled -Dana 5.085% 2.2% 1-Jun-03 1-Jun-33 30.0 $12,585 FNMA 723661 Pooled -Dana 5.025% 2.2% 1-Jul-03 1-Jul-33 30.0 $1,999 Government Securities as of 6/30/12 Investments
6302012 7 -8 -44 9/4/2012
Days/Years Int Rate Purchase Maturity to Maturity Market Agency Broker Coupon Yield Date Date at Purchase Value Government Securities as of 6/30/12 FNMA 761737 Pooled -Dana 6.488% 2.3%
16-May-05 1-Dec-33 28.6 $11,766 FNMA 725462 Pooled -Dana 5.688% 1.9% 1-Apr-04 1-Jan-34 29.8 $11,429 FNMA 745160 Pooled -Dana 5.763% 2.2% 1-Dec-05 1-Mar-34 28.3 $25,092 FNMA 791573 Pooled
-Dana 5.057% 2.2% 1-Jul-04 1-Aug-34 30.1 $4,719 FNMA 888321 Pooled -Dana 5.737% 2.2% 1-Mar-07 1-Aug-34 27.3 $34,659 FNMA 849207 Pooled -Dana 6.340% 1.8% 1-Jan-06 1-Jan-36 30.0 $10,926
FNMA 888710 Pooled -Dana 5.374% 2.2% 1-Sep-07 1-Jul-36 28.9 $39,050 FNMA 893933 Pooled -Dana 5.209% 2.3% 1-Sep-06 1-Oct-36 30.1 $17,748 FNMA 555624 Pooled -Dana 5.366% 2.2% 1-Jun-03
1-Mar-38 34.8 $5,758 FNMA 735967 Pooled -Dana 6.107% 2.2% 1-Sep-05 1-Mar-38 32.5 $10,704 FNMA 888386 Pooled -Dana 5.623% 2.2% 1-Apr-07 1-Mar-38 30.9 $72,467 FNMA 888618 Pooled -Dana
5.799% 2.2% 1-Jul-07 1-Mar-38 30.7 $24,615 FNMA 995451 Pooled -Dana 4.581% 2.2% 12-Feb-09 1-May-38 29.2 $70,345 FNMA 557073 Pooled -Dana 4.255% 1.5% 1-Sep-00 1-Jun-40 39.8 $5,369 FNMA
110540 Pooled -Dana 5.150% 3.4% 1-Nov-90 1-May-20 29.5 $6,121 FNMA 327446 Pooled -Dana 5.747% 2.5% 1-Oct-95 1-Aug-22 26.9 $3,237 FNMA 868877 Pooled -Dana 5.191% 2.3% 1-Apr-06 1-Apr-36
30.0 $11,099 FNMA 701045 Pooled -Dana 4.830% 2.5% 1-Apr-03 1-Apr-33 30.0 $86,979 FNMA 848390 Pooled -Dana 3.755% 1.8% 12-Feb-09 1-Dec-35 26.8 $31,955 FNMA 844148 Pooled -Dana 3.183%
2.1% 1-Oct-05 1-Nov-35 30.1 $32,501 FNMA 748087 Pooled -Dana 2.585% 2.2% 1-Sep-10 1-Sep-33 23.0 $63,981 FNMA 851297 Pooled -Dana 2.604% 2.4% 3-May-11 1-Sep-35 24.3 $320,782 FNMA AC0038
Pooled -Dana 2.355% 2.2% 24-May-11 1-Sep-38 27.3 $332,876 FHLMC 775572 Pooled -Dana 5.594% 3.3% 1-Sep-94 1-Jun-24 29.8 $8,640 FHLMC 865469 Pooled -Dana 6.440% 3.8% 1-Dec-95 1-Aug-25
29.7 $589 FHLMC 755344 Pooled -Dana 5.160% 2.3% 1-May-00 1-Mar-28 27.9 $2,926 FHLMC 645235 Pooled -Dana 6.340% 2.3% 1-Jul-00 1-Mar-29 28.7 $2,387 FHLMC 846784 Pooled -Dana 5.576% 2.2%
1-Jul-00 1-May-29 28.9 $2,375 FHLMC 786867 Pooled -Dana 5.970% 2.3% 1-Nov-99 1-Aug-29 29.8 $147 FHLMC 846956 Pooled -Dana 6.446% 2.4% 1-Nov-01 1-Nov-31 30.0 $1,729 FHLMC 847166 Pooled
-Dana 5.092% 2.3% 1-Jul-03 1-Aug-33 30.1 $5,170 FHLMC 847359 Pooled -Dana 6.072% 2.3% 1-Dec-04 1-Dec-34 30.0 $5,021 FHLMC 782526 Pooled -Dana 4.509% 2.1% 1-Apr-05 1-Apr-35 30.0 $88,048
FHLMC 848000 Pooled -Dana 4.665% 2.2% 1-Sep-08 1-Feb-36 27.4 $72,260 FHLMC 847629 Pooled -Dana 6.092% 2.3% 1-Oct-06 1-Sep-36 29.9 $20,790 FHLMC 865006 Pooled -Dana 6.935% 2.9% 1-Feb-89
1-Aug-18 29.5 $603 FHLMC 865127 Pooled -Dana 3.130% 3.1% 1-Aug-89 1-Mar-19 29.6 $1,434 FHLMC 865476 Pooled -Dana 6.082% 4.4% 1-Apr-96 1-Feb-36 39.9 $525 FHLMC 865663 Pooled -Dana 6.040%
4.0% 1-Nov-00 1-Feb-30 29.3 $3,025 FHLMC 765114 Pooled -Dana 6.963% 4.5% 1-Mar-99 1-Jan-18 18.9 $2,809 FHLMC 847427 Pooled -Dana 5.264% 2.5% 1-Jul-05 1-Sep-34 29.2 $5,631 FHLMC 1G1840
Pooled -Dana 5.315% 2.4% 1-Feb-06 1-Nov-35 29.8 $19,880 FHLMC 1B3063 Pooled -Dana 5.553% 2.4% 1-Aug-06 1-Aug-36 30.0 $21,896 FHLMC 847058 Pooled -Dana 5.181% 2.3% 1-Aug-02 1-Aug-32 30.0
$26,773 FHLMC 1B7033 Pooled -Dana 2.846% 2.3% 25-May-11 1-Sep-35 30.0 $290,284 FHLMC 611384 Pooled -Dana 6.953% 2.3% 11-Feb-05 1-Dec-32 27.8 $9,375 TSY 912828AF7 3.000% 2.3% 30-Jun-12
15-Jul-12 0.2 $243,278 TSY 912828HW3 0.625% 0.6% 30-Jun-12 15-Apr-13 0.8 $251,022 TSY 912828BD1 1.875% 1.5% 30-Jun-12 15-Jul-13 1.0 $256,800 TSY 912828KM1 1.250% 1.1% 30-Jun-12 15-Apr-14
1.8 $224,680 TSY 912828CP3 2.000% 1.5% 30-Jun-12 15-Jul-14 2.0 $258,971 FNMA Fixed rate agency 3135G0HG1 0.375% 0.4% 1-Jan-12 16-Mar-15 3.2 $398,876 FNMA Fixed rate agency 3136FT4B2
0.500% 0.7% 31-Dec-11 6-Sep-13 1.7 $299,985 FNMA Fixed rate agency 3134G3PD6 0.550% 0.6% 31-Dec-11 27-Feb-15 3.2 $502,016 Accrued Interest 1.4% $19,767 Income Receivable $11,036 Average
Yield 1.44% 6,085,868 Total $16,189,354 Investments 6302012 7 -8 -55 9/4/2012
VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: September 4, 2012 ITEM/TOPIC: Matters from Mayor and Council 9/4/2012
VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: September 4, 2012 ITEM/TOPIC: Executive Session, pursuant to: 1) C.R.S. §24-6-402(4)(a)(b)(e) -to discuss the purchase, acquisition, lease,
transfer, or sale of property interests; to receive legal advice on specific legal questions; and to determine positions, develop a strategy and instruct negotiators, Regarding: Ever
Vail Redevelopment Agreement and Municipal Building Redevelopment. PRESENTER(S): Matt Mire 9/4/2012
VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: September 4, 2012 ITEM/TOPIC: Adjournment (4:50 p.m.) NOTE: UPCOMING MEETING START TIMES BELOW ALL ARE APPROXIMATE DATES AND TIMES AND SUBJECT
TO CHANGE) --------------------THE NEXT REGULAR VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BEGIN AT APPROXIMATELY 12:30 P.M. (or TBD), TUESDAY, SEPTEMBER 18, 2012 IN THE VAIL TOWN COUNCIL
CHAMBERS FUTURE AGENDA ITEMS: Ongoing agenda items TBD: DRB/PEC updates -Warren -WS -15 min.; Information Updates Attachments: WS -15 min.; Executive Session items: 30 min.; Consent
Agenda: 5 min.; Town Manager Report: Fire and ERWSD updates -5 min. TBD: Vail Golf Course Clubhouse -Greg H. -ES -60 min. -9/18 Vail Group Sales update -Kelli -WS -30 min. -9/18 Capital
Budget/Operating Budget discussion -Judy C/Kathleen H -ES -60 min. -9/18 Capital Reserves to fund outlying projects -Judy C -WS -30 min. -9/18 ERWSD Potato Patch Easement and site visit
-Tom K/John Cahill -WS site visit-45 min./ES -15 min. -9/18 VLMD 2013 Operating Plan discussion -Kelli -WS -30 min. -9/18 Employee Housing Strategic Plan -Nina -ES -30 min. -9/18 Fire
Siren Demo -Mark M. -WS -15 min. -9/18 Forest Service Discussion -David Neely/Mark Miller -ES -15 min. -9/18 Buy-down program funding discussion -Nina -WS -30 min. -TBD Community Foundations
discussion -Council -WS -30 min. -TBD Strategic Parking Plan discussion -Greg H. -WS -30 min. -TBD Site Visit -Library -Pam Brandmeyer -WS -10/16 Site Visit -Sundial Plaza -Gregg B.
-WS -30 min. -TBD Ever Vail -George -30 min. -ES -9/18/12 ERWSD -Drought Wrapup Discussion -Diane Johnson/Linn Brooks -WS -15 min. -TBD ERWSD -Wastewater Master Plan -Linn Brooks/Siri
Roman/Todd Fessenden -WS -30 min. -TBD Ford Park discussion re: noise -Todd O./Greg Hall -WS -30 min. -TBD Recycling discussion -Kristen B -30 min. -WS -TBD Open Space Discussion with
Toby Sprunk, Eagle County Open Space Director -TBD Housing Fee in Lieu Discussion – TBD Gore Creek Water Quality Update -Bill Carlson -TBD Outdoor Display Goods -George Ruther -TBD Historic
District -George Ruther -TBD Sister City discussion -TBD 9/4/2012
ACTION REQUESTED OF COUNCIL: Staff requests Town Council allocate
$396,000 from the Traffic Impact Fee Fund to the 2012 budget and authorize
the Town Manager to enter into an agreement with Elam Construction Inc. to
complete the South Frontage Road Improvements and to enter into a
separate agreement with Ideal Fencing Corp. to complete the Guardrail
Installation project.
BACKGROUND: In 2011, the Town of Vail and Colorado Department of
Transportation (CDOT) entered into an Intergovernmental Agreement (IGA)
regarding the use of the Frontage Roads for overflow parking. The IGA
outlined certain safety improvements that are required to be installed by the
Town at the overflow parking locations. The improvements to be completed
in 2012 include shoulder widening of the South Frontage Rd. from
approximately the Vail Resorts maintenance facility to the heli-pad, and
guardrail installation along I-70 in two locations; westbound I-70 from
Safeway to Arosa Drive and eastbound in the same location as the above
described shoulder widening. Included in the improvements of the South
Frontage Road is CDOT required westbound left turn lane at West Lionshead
Circle. The existing left turn volumes during the peak hour at this location
warrant the construction of a turn lane and the improvements have been
identified by CDOT and the Town’s Transportation Masterplan (2009). Traffic
impact fees paid for by the surrounding new developments, Arrabelle,
Landmark and Lions Square Lodge North, were collected for this turn lane
improvement. The Town publically bid the above projects and received bids
on August 28, 2012. Only one bid was received for the Frontage Road
improvements, Elam Construction; and two bids were received for the
guardrail installation, Ideal Fencing Corp. and Adarand.
STAFF RECOMMENDATION: Staff recommends allocating $396,000 from
the Traffic Impact Fee Fund to the 2012 budget for the required turn lane at
West Lionshead Circle, and to authorize the Town Manager to enter into
contracts, in a form approved by the Town Attorney, with Elam Construction
Inc to complete the Frontage Road Improvements and with Ideal Fencing
Corp to complete the guardrail installation.
10. ITEM/TOPIC: Adjournment (8:30 p.m.)
9/4/2012
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: September 4, 2012
ITEM/TOPIC: Consent Agenda:
1) Approval of a Correction Plat for Moraine Drive - Tom K;
2) Approval of August 7 and 21 meeting minutes - Lorelei;
PRESENTER(S): Various
ATTACHMENTS:
Dauphinais Moseley plat correction memo
August 7, 2012 Town Council Minutes
August 21, 2012 Town Council Minutes
9/4/2012
To: Town Council
From: Public Works Department
Date: 9/4/2012
Subject: Dauphinais Moseley Subdivision Correction Plat
I. BACKGROUND
The Dauphiniais Moseley Subdivision was established in 1990. The subdivision
included Moraine Drive that was intended to be dedicated to the Town of Vail as Right
of Way (ROW). Upon completion of the road infrastructure, the road was accepted but
never recorded as dedicated road ROW. The sole purpose of the attached correction
plat is to record Moraine Drive as dedicated ROW.
II. STAFF RECOMMENDATION
Approve the Corrected Final Plat for the Dauphinais-Moseley Subdivision Filing No. 1,
accepting Moraine Drive as dedicated ROW.
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9/4/2012
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Town Council Meeting Minutes of August 7, 2012 Page 1
Vail Town Council Meeting Minutes
Tuesday, August 7, 2012
6:00 P.M.
Vail Town Council Chambers
The regular meeting of the Vail Town Council was called to order at approximately 6:00 P.M. by
Mayor Andy Daly.
Members present: Andy Daly, Mayor
Kerry Donovan
Kevin Foley
Ludwig Kurz
Greg Moffet
Margaret Rogers
Susie Tjossem
Staff members: Stan Zemler, Town Manager
Matt Mire, Town Attorney
Pam Brandmeyer, Assistant Town Manager
Lorelei Donaldson, Town Clerk
_________________________________________________________________
The first item on the agenda was the recognition and thank you to Robert "Bob" McKown for his
multiple years of combined service on the Commission on Special Events (CSE) and on the
Local Licensing Authority (LLA), two volunteer boards for the Town of Vail.
Foley thanked Bob McKown for his time, commitment and volunteer service on both boards
over the years. McKown served on the town’s LLA from August of 2005 through June of 2012
and was chairman of the liquor board for the last four years. McKown also served on the CSE
from January of 2008 through December of 2011 and was the vice chair of the CSE for the last
two years.
McKown thanked the Council for the recognition.
The second item on the agenda was Citizen Participation. Merv Lapin stated he lives on West
Meadow Drive adjacent to the Vail Valley Medical Center (VVMC). He said he attended the
work session to get a sense of what is happening regarding the hospital remodel. He is
concerned about a potential situation that could occur between the neighborhood and VVMC,
regarding the hospital campus and medical office building (MOB). He said the delivery, traffic
and helipad are the three main areas of concern. He believes the helipad placement will be the
most fractious. Where the helipad will be located may be unsolvable. The hospital will want it
as close to the emergency room as possible and the neighbors will want it as far from their
residential area as possible. One suggested compromise would be to have the helipad on top
of the new medical office building which will be built where the helipad is currently. He said he
has sent two emails to Council regarding these issues. He suggested that the neighbors, the
town and the VVMC staff sit down to solve all the issues. If the MOB is built and the town
offices get built, they may be removing from the discussions a good compromise of where the
helipad could be placed. One of the other problems was that this past year, the town
authorized the helicopters to come and go every day, twice a day, this past winter. This created
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Town Council Meeting Minutes of August 7, 2012 Page 2
an atmosphere of concern where the neighbors didn’t know what was going on. There was no
planning or notification process. He researched this issue and said there were only 30 times
when the helicopter was required for flight care over the winter. Of those 30 times, only two to
three times were times of sensitive life saving issues. It’s important before moving forward to
decide where the helipad should go. Other issues will then fall into place.
Art Abplanalp, an attorney representing six families and other interested parties that live
adjacent to the Vail Golf Course 18th hole, said his role was to facilitate a resolution. He said
there was a meeting on July 24th with town staff and the neighborhood property owners. He
said the meeting and effort was appreciated by the neighbors. He said at the meeting, staff
heard the determination of the adjacent property owners regarding their opposition to changing
or restructuring the 18th hole. They also heard consensus about the traffic concerns and
opposition of additional uses at the clubhouse for a multi-use community center. The owners
want to keep the clubhouse within its current footprint and keep the 18th hole where it is
currently. He stated the town is going to lose money on this project. The total estimated cost of
the project is $7.4 million without the consideration of contingencies or safety measures. The
most recent budget shows the town intended to drain the repair budget for 2013 and 2014 to
generate $1.675 million to cover the shortfall. He said as far as the perceived safety hazard, in
the past 5 years, there was one incident of a person being hit on the 18th hole. There were
three other incidents that occurred at the 6th and 13th hole, not the 18th hole. The town should
not use additional funds for changing the safety measures.
Dale Nelson introduced himself as a candidate for Eagle County Commissioner in November’s
election. He recognizes that Vail is the economic driver for the county. When he is elected, he
wants to work with the town to develop additional ways to collaborate between the town and the
county.
Jonathan Levine, owner of Hummer’s of Vail, said he wants to clarify some confusion that
occurred at the last meeting. He said he had a video of the last meeting where Daly told Daril
Cinquanta to set a meeting agenda item to discuss Levine’s issue in further detail. He wants to
know why Cinquanta was told he couldn’t get on the agenda as a separate item. Daly said it
takes three or more Council members to get it on as an agenda item.
Levine said he wants the Council to discuss issues he had with Chief Henninger. Zemler said
he is responsible for town staff and it would be not be appropriate for Council to address
employee issues. Zemler told Levine he would give him one half hour to address staff issues
and to contact him to set up an appointment to discuss. Daly also stated Council does not
handle personnel matters.
Levine said he would contact Zemler to make an appointment to discuss at a later date.
The third item on the agenda was the Consent Agenda. On the consent agenda was
1) The July 3 and 17, 2012 meeting minutes. This item was postponed to the August 21
meeting as the meeting minutes did not get attached to the agenda prior to the meeting; and
2) Bighorn Creek Utility Crossing Bid Award;
Chad Salli said the new box culvert is designed to meet all the standards;
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Town Council Meeting Minutes of August 7, 2012 Page 3
3) A request to proceed through the process with a lease for Sweet Basil/Mountain Standard.
Donovan said she had a hard time understanding the exterior plan for this expansion outside.
Ruther said the area to be expanded for an outdoor dining deck started from the east where
Blu’s deck is today, to include the area directly west of the deck where Gore Creek Fly
Fisherman’s space used to be. It would not extend out into the path but would run lengthwise in
front of the old Gore Creek Fly Fisherman space which will now be part of Sweet Basil/Mountain
Standard’s space. Donovan said she was told the drainage in that area goes directly into the
creek. Ruther said the down spouts of the roof from that building go into the creek so there is
positive drainage away from the building to the grass area. The drainage from the businesses
does not go into the creek.
4) Approval of Resolution No. 26, Series of 2012, an Eagle River Water and Sanitation District
(ERWSD) Intergovernmental Agreement (IGA).
Moffet made a motion to approve items two, three and four of the consent agenda and the
motion was seconded by Foley. A vote was taken and the motion passed unanimously, 7-0.
The fourth item on the agenda was the Town Manager Report. There were two items under the
town manager report: a Fire Department wild land fire restriction update and an Eagle River
Water & Sanitation District water supply and drought update.
Fire Chief Mark Miller gave an update on the wild land fire restrictions. He said all fire
restrictions have been lifted in Vail and the White River National Forest at this time. The Vail
Fire Department has sent two crews to Moffat County to fires in that area. In addition, people
have asked them what Vail has learned about the other fires in Colorado. He said the Waldo
fire near Colorado Springs has not completed their reports as yet. However, the most
significant issues were notifications to people and timely evacuations in the area. He said there
were system overloads and there was no testing of the system prior to the fires. One of the
things that came out is that folks need and desire lots of information of what is happening and
wanted to be updated often on what was going on. The “wait and see” attitude of many people
was an issue with last minute evacuations and lots of mass chaos. He said nature has the
power and there is very little to do as far as preparedness goes. He said horizontal vortices
were an issue that is out of anyone’s control.
The Vail and Eagle County fire departments have done a good job in getting the word out. They
had more people sign up for the Eagle County (EC) alert system right after the Eby Creek fire.
They also had a 30% call back failure on the reverse 911 system due to people not being home
or not picking up. They have done a lot to get the word out via radio, newspaper, emails,
meetings, etc. The partnerships that have developed throughout this season has been great as
they have many partnerships now because of this season: Vail Resorts Inc. (VRI); other Eagle
County task forces; the Forest Service; the National Guard; the wild land mitigation crews; other
fire districts; and the Eagle River Water and Sanitation District (ERWSD). This process will be
ongoing and he will come to a Council work session to discuss a siren system with a voice
activation system proposal. They will also be doing EC alert signups at the town’s August 14
community picnic.
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Town Council Meeting Minutes of August 7, 2012 Page 4
Daly asked what they are doing about defensible spaces in town and between other areas west
of Vail.
Miller said there are other things the town should be doing. They have downloaded a Google
map of the area to find vulnerable areas in town. The most vulnerable area identified was West
Vail and the Intermountain areas. It was determined that some of the land is owned by the
Forest Service, as well as the communication tower on Vail mountain is vulnerable. These
areas are being worked on but it will take time to coordinate. Daly said it behooves the town to
work with the Forest Service to move it higher on their priority list. He asked if the local Forest
Service district ranger could come and talk to the Council about the areas of vulnerability and
where they consider their priorities are at this time. Miller said he has talked to the Forest
Service and they agree that there are vulnerable areas near Vail.
Miller said he is also meeting with Jeff Babb at VRI to discuss what they are planning. Zemler
will contact them to find out what is happening on Vail Mountain.
Jim Lamont, representing the Vail Homeowners Association, thanked them for the presentation.
He said his homeowner’s have a heightened sense of urgency on fires in Colorado. He asked if
the town could look at producing a white paper for this issue. The homeowners want to know
specifics and details of what happens if there is a fire in this area as well as media reports.
They are concerned about scenarios like smoke filling the valley and having people evacuate
sooner instead of staying in their homes. They want to know how the chain of command works
and moves from local to the federal level. It has been brought home that this is not an “if”, but
“when,” situation of a fire happening in Vail. He said removing the pine beetle threat and having
details of evacuation planning will help alleviate people’s concern.
Miller said he’d be happy to do a white paper to educate and prepare folks on wild land fire
danger. He would also get the Forest Service and other folks together and have a meeting. He
said he was disappointed on the Ready Set Go meetings, as they had 250 folks show up and
not the 5,000 people they expected to attend. He said they can’t do a white paper covering all
the scenarios.
Daly said people want to know about the worst case scenario and what happens if it occurs in
Vail. He thanked Miller for getting the National Guard on board.
Diane Johnson, with Eagle River Water and Sanitation District (ERWSD) said the public
education going on around the fire updates and drought updates has been great. She said
continuing to hold public interest will be hard since we have had rain. Nature has the power.
She said Gore Creek got through July okay thanks to the rain. July was wet and around 3
inches of rain fell instead of the usual two inches, but there was such a deficit to begin with, that
it just helped but there was no gain. The little snow pack coming in has made the Gore Creek
struggle. The impact of last night’s rain helped as there was 21 cfs on Sunday and 19 cfs on
Monday, as of Tuesday it was 33 cfs in the creek. However no rain is predicted through the
weekend. We all need to get through September to figure out where we stand. She said they
are projecting that after Labor Day, residents and guests will slow down their use of water.
They are monitoring the air and water temperature on a daily basis. Every rain event helps but
they are still speaking with folks that are using more water then they ought to be. She said the
drought watch is still on the front page of the Vail Daily. She said Eagle County is considered to
be in a severe stage on the drought monitor.
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Town Council Meeting Minutes of August 7, 2012 Page 5
The fifth item on the agenda was second reading of Ordinance No.9, Series 2012, an ordinance
making budget adjustments to the Town of Vail General Fund, Capital Projects Fund, Real
Estate Transfer Tax Fund, Dispatch Services Fund and Heavy Equipment Fund.
Kathleen Halloran, Budget Manager, stated across all funds the supplemental is increased by
budgeted expenditures of $1.5 million and the revenues will also increase by $1.5 million.
There were changes made from the first reading. Rogers asked about facilities capital
maintenance of $30,000 for Community Development. If the building is being torn down, why is
this cost in the supplemental. Halloran said this line item was not taken out from the original
costs and she will remove it.
Further discussion ensued. The Council also requested reducing the supplemental by $10,000
for the removal of the Information Center. Foley said the fire department should use this as a
training exercise and tear it down.
Moffet made a motion to approve second reading of Ordinance No. 9, Series of 2012, with
reduction of $40,000 and the motion was seconded by Foley. A vote was taken and the motion
passed unanimously, 7-0.
The sixth item on the agenda was second reading of Ordinance No. 2, Series of 2012; the Vail
Village Townhouse (VVT) District, and setting forth details in regard thereto; and Resolution No.
7, Series of 2012, amending Chapter VII, Vail Village Sub-Areas, East Gore Creek Sub-Area
(#6), Vail Village Master Plan, pursuant to Chapter VIII, Implementation and Amendment, Vail
Village Master Plan, to include recommendations related to a new Vail Village Townhouse
(VVT) District, and setting forth details in regard thereto.
Bill Gibson, Planner, stated the applicant requested the Council approve Ordinance No. 2,
Series of 2012, on second reading. The applicant also requested the Council approve
Resolution No. 7, Series of 2012. He said the Planning and Environmental Commission (PEC)
had originally approved a 1.35 gross residential floor area (GRFA) ratio. Council had previously
approved 1.25 GRFA in the first reading.
Rogers made a motion to approve as read and the motion was seconded by Donovan. Further
discussion ensued.
Tjossem stated she would be voting against this motion as 40% of the property owners will lose
property rights as the ordinance currently reads. She suggested they lower the maximum roof
line from 43 feet down to 38 feet and give up calculating the GRFA for this one zone district.
She said calculating GRFA uses tremendous staff time. In this one zone district, removing the
GRFA will still allow what the purpose of creating this zone district is about. If you read through
all the design guidelines proposed by staff, they are so specific. GRFA is something you can do
away with and not feel the town is losing control. She has talked to a lot of the owners and they
felt this suggestion is something they could agree with and buy into.
Rogers said the last memorandum didn’t show any deficit or loss of development rights to the
owners. She asked Ruther via an email what the impacts would be for the town. She said
Ruther was forthright in saying to eliminate GRFA in one zone district is not appropriate. She
said this discussion has been ongoing for two years. The difference in the PEC
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Town Council Meeting Minutes of August 7, 2012 Page 6
recommendation and Council’s recommendation on first reading was that Council approved first
reading with the GRFA at 1.25 and the PEC recommendation was for approving the GRFA at
1.35. She said the 1.25 GRFA keeps a balance.
Moffet said he liked Tjossem’s suggestion. He was not in support of 1.25 GRFA on second
reading. He doesn’t think this changes the balance. Donovan said after reading Ruther’s
response, she trusts his expert opinion as he knows this process better than she does. She
supports the motion and said this will keep the neighborhood interacting appropriately with the
surroundings. Foley wants to hold off his responses until he hears citizen comments. Kurz
congratulated the rest of Council that has been listening to this item for over two years. He
stated he agreed with Tjossem’s comments. He said the current ordinance was like trying to put
a 1960’s hat on 2010 issues. They need to come to grips that things are changing and things
need to change. These changes will have a positive effect for the community. He doesn’t feel
doing away with GRFA or being 1.35 will be a hard thing. He said he only approved first
reading to get it to second reading. He feels it needs to be 1.35 if they don’t do away with
GRFA altogether.
Daly said he supported the 1.25 on first reading as it would preserve the character of the
neighborhood. He said walking the project with staff he believes the best alternative is what
Tjossem is suggesting of keeping the height to 38 feet. He could support the change. If they
preserve the lower roof line, some language balancing the landscape in the front and back is
needed and not limit it to 30%. Keeping the height to 38 feet would meet the criteria, keep the
character of the neighborhood and streamline the process. He said GRFA could be used for
inclusionary zoning and for parking requirements but not for bulk and mass. He is in favor of
moving forward with the project. Donovan asked what going forward meant. Tjossem wanted to
hear recommendations. Rogers wanted to see the impact of the changes and how this would
effect the development.
Dick Parker said he is a resident of the first townhouse east of Gorsuch and has been there
since 1975. He stated he would be impacted if they approved the 1.25 GRFA. He said they
were one of the first condominium associations in the state and in Vail. He said seven town
house associations would be affected with the proposed 1.25 GRFA and four would be non-
conforming. He said this process was supposed to eliminate nonconforming properties. Every
time there was a change in the residences, they had to get a variance. At 1.25 GRFA, he can’t
redevelop. At 1.35 GRFA, it is on the edge of whether he can develop; but if they approve 1.50
GRFA they can develop. The townhome association has strict design criteria and so does the
town. If the whole process is aimed at streamlining the process, creating incentives and
preserving existing residential character, it needs to be 1.5 GRFA. He said he has been a part
of the Vail community for a long time. He tries not to be a problem but this ordinance as
proposed is unreasonable. He supported eliminating GRFA and reducing the roofline to 38 feet
as it would still preserve the character of the neighborhood and prevent battles from the past
and allow everyone to move forward.
John Dunn, representing the Bridgewater’s, owners of Rowhouse Unit 11, stated he is at a loss
at to what he has heard. He said he has heard an email has been exchanged between Ruther
and the Council that makes a significant change to the ordinance adopted on first reading. He
thinks this may be a violation of the open meetings law. Hearing staff doesn’t support what was
contained in an email is a major error and the Council supporting staff on a complex matter is
not acceptable.
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Town Council Meeting Minutes of August 7, 2012 Page 7
Ruther said the question and discussion were about GRFA and amendments. His response to
eliminating or significantly changing the GRFA policy in eliminating GRFA and amendments to
changing GRFA policy in one zone district only and not others is a concern. He said staff needs
to address equity issues in this process and apply it throughout the town. He agrees with
Rogers and wants to know unintended consequences. If the Council wants to seriously
consider amending the ordinance and taking it in a different direction, he asked that the Council
afford staff and others additional time to investigate what the practical implications will be and
identify any unintended consequences. If they find this is beneficial, he would like to streamline
the development review process for the entire town and not just for this development. He said
Bill Gibson has done a fantastic job on bringing this project through the process. If the Council
wants to move forward in a different direction, he would like to have time for Bill Gibson to
examine the issues and bring back a more thoughtful response and an idea of how to
implement it.
Foley state he was against this ordinance on first reading but now will support this ordinance on
second reading.
A vote was taken and the motion was supported by Donovan, Rogers and Foley. Tjossem,
Kurz, Moffet and Daly were opposed. The motion failed.
Moffet stated in deference of Ruther and staff concerns, he would like to have staff examine the
roofline reduction from 43 to 38 feet limit and no GRFA for this zone district only. Foley agreed.
Ruther said they could come back at a future work session with several options and pros and
cons of each. Tjossem said she is concerned this would be another delay tactic if it went to a
work session. She doesn’t want to do delay it. Staff has to understand there are compromises
and trade offs. She said the property owners have been put off for two years.
Ruther said doing this process wrong could create significant consequences and create
additional nonconforming issues. He wants to do this right. He said this has been a well thought
out process. Daly said there is no reason not to have a work session and then have an evening
session on this item. Donovan asked what the notification process will be.
Ruther said they will notice all property owners that will be affected by the change in language
as well as place a notification in the newspaper and on the town’s website. Daly reiterated that
this item will be on the work session and evening session for the August 21 meeting.
Moffet made a motion to continue second reading of Ordinance No. 2, Series of 2012; the Vail
Village Townhouse (VVT) District to the August 21st meeting and the motion was seconded by
Kurz. Moffet amended the motion to include a work session and an evening meeting on August
21 and the motion was seconded by Kurz. Daly said Council will allow the public to have input
at the work session and the evening session on August 21st. Ruther said there are models that
show the different height and bulk and will bring them back to Council on the 21st. Council
asked staff to review changing the height from 43 feet to 38 feet maximum with no GRFA in bulk
and mass but continue to use GRFA as part of the inclusionary zoning and parking
requirements. A vote was taken and passed unanimously 7-0.
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Town Council Meeting Minutes of August 7, 2012 Page 8
Moffet made a motion to continue Resolution No. 7, 2012, to the August 21, 2012 meeting, and
Tjossem seconded the motion. A vote was taken and the motion passed unanimously, 7-0.
The seventh item on the agenda was Resolution No. 25, Series of 2012, A Resolution Calling a
Special Election for November 6, 2012, to be Coordinated with Eagle County, and Submitting
Ballot Questions to the Registered Electors of the Town at the November 6, 2012 Special
Election.
Matt Mire, Town Attorney, stated the Council determined that several changes to the Vail Town
Charter were warranted. All amendments to the Vail Town Charter must be approved by the
registered electors of the Town at a regular or special election.
Mire stated this resolution would clean up the Vail Town Charter on several issues. The list of
items discussed were; 1) change the masculine gender references to gender neutral, all Council
members were in favor of adding this to the ballot; 2) the town’s regular election date should be
consistent with county, state and federal elections to allow for coordinated elections in odd
numbered years. All Council members were in favor of changing the wording to have “following
first Monday” deleted. 3) Delete the requirement for an Election Commission to be appointed.
This is outdated and the state language covers this requirement. All Council members were in
favor of adding this to the ballot. 4) The section stating all ordinances need to be approved at
regular meetings be deleted or clarified that they can be approved at special meetings as well
as at regular meetings. Daly was opposed. 5) State law regarding initiative and referendum
requirements be repealed and the town could follow state law. Moffet wants to understand what
we are repealing and what would replace it. Mire will bring back this item with further details. 6)
Change the wording of the Planning Commission and Environmental Commission to reflect that
these are one board and have been for years. This would change from Planning Commission
and Environmental Commission to the Planning and Environmental Commission. All Council
members were in favor to add this to the ballot. 7) To change the charter to reflect that there
would no longer be a requirement to have a super majority to approve the annual budget if a
50/50 split is not done. Mire said this section of charter doesn’t call out or dictate a specific split.
Judy Camp, Finance Director, said this ballot question would just remove the language from the
charter and have the budget approved by ordinance. The Council still has the right to have a
super majority and have a say on the 50/50 split. She said it was very unusual to have this
language in the charter of a municipality. Mire stated if the Council wants to keep the language
in, clarify it so it’s in the charter correctly and clean up the language and be clear on what it
should say. Daly said he wanted to eliminate this ballot question. Tjossem said she is confused
about what is being eliminated. Tjossem said to keep this in the charter will never be a 50/50
split as it isn’t realistic. Kurz said to take question off. Rogers said the charter doesn’t say what
the Council thinks it says. She said either add specific language on the percentages of the split
into the charter. Then add specific language to the charter or take it out of the charter and do it
by ordinance. She said keeping something that is ambiguous doesn’t’ make sense. Moffet
agrees with Rogers. He said to leave the question on the ballot. Donovan said she agrees with
Rogers and Moffet. She said to keep it on the ballot and take it out of the charter and then have
an ordinance to require a super majority. This is a chance to clean this up and there won’t be
another convenient chance to take it to the voters. Daly said it would be too easy to change by
ordinance. Daly said the Council needs to have some fiscal responsibility. Further discussion
ensued.
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Tjossem said this item is to change the charter. Daly asked how many Council members are in
favor of keeping it in the charter. Daly, Tjossem, Foley and Donovan were in favor. However
Donovan said they need to be more specific and clear up the language in the charter to make it
work.
Donovan made a motion to table Resolution No. 25 to the August 21st meeting and the motion
was seconded by Moffet. A vote was taken and the motion passed unanimously, 7-0.
The eighth item on the agenda was adjournment.
As there was no further business, Foley made a motion to adjourn and the motion was
seconded by Moffet. A vote was taken and the motion passed unanimously, 7-0. The meeting
adjourned at 8:10 p.m.
Respectfully Submitted,
Attest: __________________________________
Andrew P. Daly, Mayor
________________________________
Lorelei Donaldson, Town Clerk
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Town of Vail August 21, 2012 Minutes Page 1
Vail Town Council Meeting Minutes
Tuesday, August 21, 2012
6:00 P.M.
Vail Town Council Chambers
The regular meeting of the Vail Town Council was called to order at approximately 6:00 P.M. by
Mayor Andy Daly.
Members present: Andy Daly, Mayor
Kerry Donovan
Kevin Foley
Greg Moffet
Margaret Rogers
Susie Tjossem
Members Absent: Ludwig Kurz
Staff members: Stan Zemler, Town Manager
Matt Mire, Town Attorney
Pam Brandmeyer, Assistant Town Manager
Lorelei Donaldson, Town Clerk
_________________________________________________________________
The first item on the agenda was Citizen Participation. Kaye Ferry, Chairman of the Eagle
County Republicans, introduced Republican candidates Scott Turner, running for District
Attorney (DA) for the 5th Judicial District, Courtney Holm running for Eagle County
Commissioner District 2; and Chuck McConnell, running for Colorado Representative for House
District 26.
Scott Turner said he has worked in the 5th Judicial District for many years and is running for DA
as Mark Hulbert is term limited. He said he has nine years of experience in several D.A.’s
offices and has experience and leadership to do the job. He is also on several statewide boards
that contribute to his experience that would allow him to be a leader in the D.A.’s office. He
thanked the Council for their time.
Courtney Holm said she is replacing Shayne Mitchell on the ballot as the Republican candidate
for the Eagle County Commissioner for District 2 in November. She is excited and ready to do
the job to the best of her ability.
Chuck McConnell said he is running for Representative for House District 26 which includes
Eagle and Routt counties. He lives in Steamboat Springs and stated he could make a great
contribution to District 26. He said small businesses are the heartbeat of the economy and he
wants to simplify regulations and nurture small businesses to grow. He said common sense
needs to be brought into government. He thanked the Council for the opportunity to speak to
them and the community.
Dick Cleveland stated he is on the Eagle County Trails Committee. He said the Vail Pass
Recreation Path needed to be repaired and the Colorado Department of Transportation (CDOT)
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has been given $1.3 million to do the repairs. Beginning September 4th, the entire path will be
overlayed from the gate in East Vail on Highway 6 up to the Black Lakes. There will be closures
on the path from September 10th to September 27th, Monday through Thursday of each week.
The path will remain open on Friday, Saturday and Sunday of each week during the
construction process. There will be notices in the Vail Daily and Summit Daily newspapers each
day with the construction schedule. The upgrade includes signage from East Vail to the Black
Lakes. He asked if could work with the town’s communications manager, Suzanne Silverthorn,
to help keep folks informed on this project.
Rogers asked if they are going to add a wall in a section of the road where water runs off from I-
70 onto the path. Cleveland said there will be some culvert work but there is nothing scheduled.
There is no money for this but they are reviewing options. CDOT found money to do this work
this year. There may some work on the Summit County side of the pass next year if funding is
available.
Stephen Connolly said there was a comment missing from Daly Bugby on the July 3 meeting
minutes. He said Bugby stated in his study of the Vail Recreation District (VRD) safety records,
Bugby read there were three instances where people were struck by golf balls and only one of
those was on the 18th hole.
Georgene Burton handed out the book, “The Unthinkable”, by Amanda Ripley to the Council for
their reading on who survives when disasters strike and why. She wants everyone to think
about what could happen if a wild fire broke out in the Eagle County/Vail area. She asked if
anyone had ever seen a crying baby at a fire site. The answer was no. They get them out as
soon as possible. She said the bottom line if there is a fire here is to follow the crying babies
out of town and leave when they leave, don’t wait. Everyone needs to learn the physical
reactions and automatic motions that people have when they react to fires. She said this book
helps teach the general population about being better prepared to take care of themselves. She
said she would like to teach people how to better react and prepare in case a fire breaks out in
Eagle County. She asked a fire fighter what people should do if a fire breaks out and he said to
get out of the area as soon as possible.
The second item on the agenda was the Consent Agenda. On the consent agenda was the
approval of the July 3 and 17, 2012 meeting minutes and the approval of a bridge railing
rehabilitation award to the low bidder, Mueller Construction Services, Inc., to complete the
project on the Meadow Drive Bridge over Gore Creek in East Vail in the amount of $64,664.00.
The project is budgeted and scheduled to be completed by November 15, 2012.
Foley, Donovan and Daly gave the town clerk minor language corrections and spelling of names
to change for the minutes of July 3 and July 17. Foley made a motion to approve the meeting
minutes of July 3 and July 17, 2012 with amended changes. The motion was seconded by
Donovan. A vote was taken and the motion passed unanimously, 6-0.
Moffet made a motion to approve the award for the Meadow Drive Bridge railing rehabilitation to
Mueller Construction Services, Inc. in the amount of $64,664.00 and the motion was seconded
by Donovan. A vote was taken and it was passed unanimously, 6-0.
The third item on the agenda was the Town Manager Report. There was nothing to report at
this meeting.
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The fourth item on the agenda was the Vail Golf and Nordic Clubhouse Project Update.
Greg Hall said this was an update on the golf course clubhouse project and the purpose of the
previous meetings was to collect all the concerns and comments out there from the public and
staff made a comprehensive list of the issues. The staff will be coming back to the next two
September Council meetings with this item and taking the questions and concerns and
addressing each one. The memorandum has a list of the concerns. They will be sharing the
answers with the Council and the community. He said a neighborhood meeting was held on
July 24 out at the golf clubhouse and staff received more feedback from the neighborhood.
During this process, staff will continue to add to the list of concerned topics and items. All the
people who asked to be informed were sent out emails of notices of the meeting.
Tjossem asked if any new drawings were done based on feedback. Hall said they are in the
conceptual drawing stage and they are still drafting diagrams. Some of the concerns for the
parking lot have not been added to the drawings as yet. The drawings will be available at the
September meetings. They may have some meetings with individuals between now and
September 4 and 18. They don’t have drawings of the elevations, orientation, activity, lighting,
are all items that need to be addressed. He said the September 4th meeting will be about
operational hours, what is allowed and not allowed and zoning process issues.
Stephen Connolly stated the flow of information is going well. He thanked everyone for their
help. He said an event facility for up to 200 people is too large. He asked how the town came
up with the 200-person figure for the facility space. Zemler stated staff is working on
comprehensive answers so they are consistent when they supply them. This question will be
one of them. Connolly said if this number is scaled back it will reduce light, noise and other
impacts to the neighborhood and reduce the patio area and reduce the danger zone and netting
height. Zemler said he is referring to Donovan statistics. He said this room will host more than
just weddings. Connolly said he wanted hard numbers before they move forward any further.
Art Apblanalp, an attorney representing Glen Hilliard, one of the property owners adjacent to the
18th hole, stated he is also representing many other adjacent property owners west of Sunburst
Drive. He said the town has received additional input the message from the input has not been
understood. He stated the town intends to convert the clubhouse into an event center designed
to accommodate more people than Donovan Pavilion. He said the town’s plan is unacceptable
to the community. He said changing the 18th hole and the conversion of the clubhouse violates
the Pulis covenants. He read a list of issues changing the 18th hole, adding an event center,
safety issues, and other items in a list into the record. He said depleting funding and resources
are a concern. He said the neighbors want a world class golf clubhouse not a hybrid
clubhouse/event center. He said if the clubhouse was expanded as is, the neighbors would
have no alternative but to take action against this project. What is needed is a world class club
house.
Tjossem said she wanted to correct some misinformation given by Abplanalp. She read the
response from Laurie Asmussen on the numbers from Donovan Pavilion. Abplanalp said this
multiuse facility was going to dwarf the Donovan Pavilion. Greg Hall said the space at the golf
course clubhouse is approximately 2,700 square feet or less than half the size of the Donovan
Pavilion. Daly asked if Abplanalp had reviewed the memo from August 21st memorandum. He
asked Abplanalp to review the list to make sure it is a comprehensive list. Daly said he hasn’t
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seen an addition for lighting concerns in evening in the list. Abplanalp said there are three
pages of issues and that they cannot be resolved within the current proposal as submitted. He
said the Council said the multi use facility was going to be built within the current footprint of the
golf course club house. Daly said the Council did not state that it would be in the current
footprint. Moffet asked for clarity from Abplanalp about who he was representing, the
neighborhood or the community at large, as he kept saying the community doesn’t want the
clubhouse to have an event center in it. Abplanalp was offended by this interruption and
comment by Moffet. Daly said the Council is trying to address neighborhood concerns and the
threat from him and the neighborhood owners has been clearly heard.
Dale Bugby said he believes there have been changes to this project since the last time he
spoke. He said changing the 18th hole was still on the table. They should leave it alone and
raise the netting. He said the neighborhood was heard at a meeting on July 24th, but no one
has asked the golfers what their concerns are with this project. He said the town chose to meet
with the neighborhood but didn’t meet with the golfers and he is offended by that. He said
feedback is needed from the golfers as they are not happy with how this project is going. He
suggested the town include restaurant owners as well. He thinks they need to add input as to
how to make a viable restaurant work there. He said the solution is to save the 18th hold and do
what the town wants with the clubhouse.
Tjossem said she attended two meetings that had many golfers in attendance. The Vail
Recreation District (VRD) had meeting with golfers at one of their regular monthly meetings and
Jeff Wiles met with a large group of golfers a day or two after that meeting. She said they heard
from many golfers who gave the VRD positive feed back. Tjossem said she wanted to make
sure people are hearing other sides of this issue. Mike Ortiz, Director of the VRD, stated the
meetings with the golfers were held this past summer.
Malia Norbrega said she is the property manager for the Vail Golf Course Townhomes Phases
2, 3 and 4, which are adjacent to the golf course and includes about 61 property owners. She
said universally, no one is happy about changing the 18th hole nor were they happy about an
events center being added to the clubhouse. She said 15 homeowners responded to a
questionnaire she sent out. Six of them were strongly opposed to moving the 18th hole and nine
of them questioned why the 18th hole should move. All of them were opposed to any event
center. It would be overwhelming to the neighborhood and all of them are worried about it. They
want a neighborhood agreement if an event center is added. She went to a neighborhood
meeting but they didn’t say how this project should look. She hopes there will be more than one
meeting with the neighbors. They want some say on what happens there and not be forced to
fight with the golf course when issues come up, when there is no parking on the street and have
noise issues. They want the renovation but don’t want an events center or other large venue at
the club house.
Rogers asked if she had emails for all these property owners. Norbrega said she does. Rogers
asked for those emails so staff could get timely information out to them. Norbrega said they are
getting their information from her and she is compiling information as she gets it and putting it
on a website she has created.
Daly said an operating agreement is being formulated by the VRD and will be coming forward
and will be transparent to the community and there will be plenty of opportunity for input.
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Norbrega said if the town and VRD have to rezone this area they want to make sure everything
in the current zoning is abided by except for height which may have to be changed. Tjossem
asked for the emails from her property owners to give to Greg Hall for the town’s records.
Norbrega said several owners have looked at the temporary structures and they like them,
which is something positive.
Bill Pierce, owner in Fall Ridge said he is supportive of this project. He is speaking as a citizen
and a person not old enough to golf yet. He said change is inevitable. If we don’t adapt,
change, improve and modify, we will fall behind as a world class resort. This improvement is
necessary and we need to look at ways to improve this and not looking at Donovan Pavilion as
far as size, meetings and type of building.
Joe Bachelor said his family has owned a Vail Golf Course Townhome for 25 years. He is
concerned about the expanded parking. If they are talking about a facility that would
accommodate an additional 200 people this is a concern. He said traffic planners figure 2.5
people per car for any event. A space for 200 would need an additional 75 parking spaces
outside of golf activities. There are currently about 100 parking spaces and an additional 20
more spaces would be needed. If you look at case studies, they show you will have to limit
parking as traffic congestion will occur. He said using the term “event center” is a poor term to
use. He said people should use “community center” as it is more like what that space would be.
He said if the town and VRD want to get the neighborhood on their side, give them additional
neighborhood amenities. Maybe a small grocery store or a wine and cheese shop may help sell
this project.
Jim Lamont, representing the Vail Homeowners Association, said it may be helpful to give a
summary at the end of this discussion so that the public has a sense of where we have been
and where we are going with this project as not everyone understands where we are in the
process and what subjects are not on the table and will not be revisited.
Daly said they will address this at the conclusion of all input.
Norbrega asked if this was an event center, a banquet room or a community room. Daly said
this is an expansion of the current restaurant space by 18 feet.
Zemler said the staff has asked the architects to address the long list that was submitted that
need to be addressed and resolved. The architects, through the town’s process will have to
address these and adhere to the regulations of the town. Many of the things in the PEC
process are going to have to answer many of these questions. They have asked the architects
if there are alternatives. The town is not stuck today and they are looking at addressing many
concerns. The golf course hole has received Council and PEC direction and will not be
addressed anymore. The conceptual review of temporary structures will be coming up. Hall
said this will go to PEC in September for the temporary facilities that VRD will operate out of
while the clubhouse is under construction and being renovated. The site planning and other
constructs will be brought back to Council in the next two meetings. Hall said a submittal to
PEC is tentatively scheduled for late September or early October to the PEC after consulting
with the neighborhood.
Zemler said they will be consulting the community and will try to incorporate as much as
possible knowing the town will not be able to make everyone happy or satisfy everyone. He
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said the VRD operational plan will be reviewed in the next few weeks as well which may answer
a lot of the questions and issues that have been raised.
Daly reiterated that Council would like Art Abplanalp, as the property owner’s attorney, review
the list and add any discussion points or additional items that may be missing and submit that
list to the staff to be reviewed and addressed.
The fifth item on the agenda was an update on the Vail Valley Medical Center (VVMC) Master
Planning Process.
Doris Kirchner, Chief Executive Officer of the VVMC, thanked the Council for the opportunity to
provide an update. This is the beginning of many more updates to come. They retained a
consultant and three months ago they interviewed key stakeholders such as the doctors, staff
and ancillary staff and lease holders within the hospital to begin to find a facility planning firm. A
Request for Proposal (RFP) process has begun and the documents will be mailed out in the
next ten days and a firm decision will be made by mid-October on which consulting firm will be
retained. There are four areas that will be focused on: 1) emergency services and the location
of emergency services; 2) site and community considerations such as traffic and parking
studies, minimizing intrusions in the neighborhoods, locating loading docks; 3) infrastructure and
work flow adjacencies, identifying services that can be done off site; and 4) space planning for
private rooms, redevelopment of surgical services and expanded critical care services plus
others. She said the loading and delivery services could be off site. Space planning will be
about a nine to twelve month process. Then there is a 90-100 day architectural planning phase
bringing them into January or February of 2014. Key points are that the VVMC is staying in
Vail, they will address ambulance services, traffic and emergency services, loading and
delivery, minimizing intrusions into the neighborhood, have a traffic study done, etc. They are
identifying services that can be done elsewhere. They have moved approximately 40-60 trips
away from Meadow Drive as they have sent these services down to the Edwards facility. The
VVMC will remain a Level 3 trauma center which will require a helipad on site. She said there
are approximately six times a month that there is a need to use a helicopter. They don’t expect
that number to increase. The hospital knows they need to do a better job to address issues the
neighborhood has with the VVMC. The VVMC contributes significantly to the preservation care
of the community healthcare. Their goal is to implement the best facility plan that will serve the
healthcare needs now and in the near and distant future. They are committed to a thorough
study process of each and all the elements to reach their goal. They will keep the Council and
the community informed through various meetings, BLOG’s and such as they navigate the
process.
Donovan asked to clear up the number of flights out of Vail was six flights per month and not six
fights per day, that have a patient in the helicopter. Kirchner said its six flights per month.
Donovan said rumors were circulating in town that the hospital has approached the helicopter
company to have Vail be their home base and increase flights because this would be where
they would park the helicopter everyday.
Kirchner said she is dispelling the rumor as they are not considering the VVMC to be a base for
helicopter services as they would have to provide fuel services. She stated this rumor may have
been due to last year’s Tri State Air Flight’s service of the helicopter coming in and out of Vail
twice a day. That is no longer happening. She said the hospital will only be providing critical
care services for transport out of the area for higher service levels in other areas. She said
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there would only be inbound flights picking up patients to take them out of Vail. They won’t be
bringing critical care patients to Vail. They are a Level 3 trauma center and not a Level 1
trauma center.
Rogers asked about the differences were between a Level 1 trauma services versus Level 3
trauma services. Kirchner said Level 1 services consist of 24 hour/7 days a week (24/7) care
and the anesthesiologists and trauma surgeons have to be on site 100% of the time and 100%
of the time blood transfusions etc. have to be available on site. Level 3 trauma is when the
hospital has the capability of providing 24/7 care only to the point of having board certified
trauma surgeons on staff and anesthesiologists available in sleep rooms or within 20-30
minutes of the hospital. Also, blood transfusions capabilities are available but not for large
events.
Daly asked about when the community outreach process starts, how it will look like and when
input will be available to the community.
Kirchner said they are adding a BLOG on their website that will be in place within the next 30
days; information will be in the newspaper, through intermittent Town Council updates as
necessary and they will be hosting community open houses when information needs to be
communicated to the community. Once the consulting firm is in place the meetings will be
ongoing and the information will be disseminated about once a month or every other month.
Daly asked when input from the community and neighborhood begins. Kirchner said at the
same time, so they will get timely feedback.
Tjossem asked if the hospital process will be lagging behind the behind the medical office
building construction about two years. She wanted to know about the options of where the
helipad will and can be placed. She said the FAA regulations discourage flight plans of the
helicopters in neighborhood. Is this accurate? She said this topic should be scheduled to be
resolved earlier in the process so they don’t limit their choices down the line.
Kirchner said the hospital staff is looking at the helipad issue. There area helipads at Trauma 1
hospitals in Denver that are in neighborhoods. She said there are no statutory regulations on
where helicopters can be placed. However, safety is of the upmost importance.
Lane Lapin, a neighbor on West Meadow Drive, thanked the Council for the lost speed limit sign
on West Meadow Drive that has been replaced. She sent an email of August 19th was on
vehicular safety on West Meadow Drive. She said as far as the VVMC expansion, she asked
the town to provide the process with a record of a formal traffic study prior to this expansion.
Daly said there has been no formal traffic study done while he has been on Council. He said
they acknowledge there are pedestrians, vehicular traffic, bicycles, and general recreational use
on Meadow Drive. They want to have summer and winter traffic patterns in the study. There
will be a traffic study done by a consultant hired by the applicant. He asked that she put her
specific request in writing and give it to the VVMC to have addressed. Lapin asked for any
enforcement action reports from the Vail Police Department that are specific to this area for the
past two years, as the close calls between pedestrians, bicyclists and motor vehicles is very
high.
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Zemler said they are talking about two different things. The hospital is doing a master plan and
they are not submitting a traffic study at this time and not submitting anything at this time for
consideration. Zemler clarified that Lapin wants to find a base line of what accidents have
happened on Meadow Drive to date. He asked Lapin to submit her questions to him, in writing,
so the town staff can answer them to the best of their ability.
Lapin doesn’t think there are any enforcement folks on West Meadow Drive very much. She
wants a baseline prior to the VVMC expansion begins. She wanted a clarification of what
emergent traffic means and where people will access emergency services. Daly stated this will
be addressed in future VVMC presentations. She will see this information when Council sees it.
Kirchner said the hospital has had a request to remove ambulance traffic off of West Meadow
Drive. She said they would love to remove all traffic off West Meadow Drive however, they are
looking at this. She said emergency traffic will be addressed during this process.
Lapin said the speed limit is 15 mile per hour on West Meadow Drive and a preponderance of
vehicles think they have an entitlement to go faster on West Meadow Drive if they have to go to
the hospital. She wants this issue addressed.
Jim Lamont, representing the Vail Homeowners Association (VHA) said Council had a letter
dated July 20, 2012, from the VHA stating the VHA is initiating a process to allow them to
identify issues they have are important. They are also proposing a schedule for this process
and want to have a dialogue with the VVMC and the town on this project. They polled an
extensive number of people and what they view are issues for the VVMC projects. He said one
of the big issues is the operation of the helicopter. He gave the staff a copy of the FAA
regulations for helipads on hospitals. He said in the FAA rule making, a helipad in a
neighborhood is not advised. Neighborhood safety is important, and the VVMC need to be in
the process of having a helipad in the community not in the West Meadow Drive neighborhood.
He said the “back of house” issues are another area to focus on. He said when they do the
redevelopment of the U.S. Bank Building there is an opportunity to move the entire loading and
delivery function from West Meadow Drive to the South Frontage Road. He went through issues
the VHA had which included traffic studies done by the hospital instead of the town. He said the
Council has a responsibility to conduct this study instead of the applicant. The next concern is
how West Meadow Drive operates relative to traffic flow, pedestrian use, vehicles, skateboards,
bicycles, etc. He believes there is a need to build a roundabout off of the Frontage Road to the
hospital. The town and the VVMC have a responsibility to deal with traffic issues. The most
logical place for helipad is to be as close to the hospital as possible and said the helipad should
be at the new medical office building (MOB).
Donovan asked for clarification on the location of the bus barn, is he suggesting that the medical
office building be a temporary or permanent solution. Lamont said it would be up Council to
define.
Daly said he had a few questions for Lamont. He said the town has a regulatory responsibility
and the town is in partnership for the development of the shared parking between the town and
the MOB only. Lamont said the town should be responsible to do the traffic study and figure out
that maybe a roundabout is necessary. Daly clarified that the VVMC process is not well under
way and they are just starting the process and are at least nine months away from making any
applications to the town. He said the updates will be no less than once every other month and
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having it in writing is a good idea. It will be part of the record and Council will read it ahead of
time so they can ask appropriate questions.
Lamont said he feels both sides of the VVMC projects on each side of the Frontage Road
should be considered as one. Daly said they are two distinct projects but they will look at the
traffic issues together. Zemler said CDOT will have it no other way. The town and CDOT will
have a say in this manner. In the PEC and Council process, CDOT input and the town’s
process is very apparent. Daly said the town is asking for regular updates from the VVMC and
will expand help expand to include the input process and this will be as encompassing as
possible. From the Council perspective this will be a very inclusionary process.
Lamont said there have been other projects that were highly volatile. He said the July 20th
document included the neighborhood concerns. The VHA is suggesting the VVMC continue
their dialogue with the neighbors and have a much more collegial and collaborative process.
Daly said he has his own copy of the FAA regulations. He asked the rest of the Council to
review these as well. In fairness, he said he should disclose his conflict of interest as a
neighborhood adjacent property owner. Lamont said his wife owns the home and not him but is
has fallen to him to bring to the Council the neighborhood concerns. Daly said the Council is
committed to having an inclusive, comprehensive and innovative process.
Yvonne Martins, a retired physician and a part time resident since 1984, said she is appreciative
of opening this up to the public. She has concerns about the helipad being adjacent to tall
buildings and being in a residential area. Her second concern is drawing people from the west
of the County and towns to the west of Vail. She wants to know the rationale of bringing them
into town when it is already congested.
Margy Kell, an Alphorn condominium owner, said she has a bird’s eye view of West Meadow
Drive. She said something serious is going to happen soon as there are so many different
types of vehicles, bicycles, strollers, pets, skateboards and pedestrians on that road. She has
never seen a police officer on Meadow drive or vehicles going the 15 mph speed limit. She
wants to underscore the seriousness of this issue. She sees close calls for accidents nearly
every day.
Jerry Worshovski, a Scorpio condominium owner, said most everything has been spoken of,
from his perspective, the hospital has taken care of all the walking wounded with the facilities
they have now. He sees Vail as a paradise not a business. For this community, the hospital
can take care of any needs but they don’t need to add additional trauma units. He is against the
whole process as he doesn’t think this will change anything. It won’t be good for the community.
It won’t do anything for the residents who are here full time or part time.
Daly said one question that remains is at the next work session, should they discuss whether a
traffic study should be implemented more quickly, be done by the town or the hospital and the
hospital should pay for it.
Moffet said doing a traffic study on a 15 mph study is tricky. He said historically, the state
doesn’t recognize those speed limits and that you should be careful what you ask for, as the
speed limit could go to 25 mph.
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Zemler said let staff go back and look at what has been done, look at signage and day-to-day
functioning. There may not be a need for a traffic study. They do have to be careful what they
ask for as it may increase the speed limit as the street might accommodate a higher speed limit
not a lesser speed limit. Staff will get back to Council with a report.
The sixth item on the agenda was second reading of Ordinance No. 2, Series of 2012; the Vail
Village Townhouse (VVT) District, and setting forth details in regard thereto; and Resolution No.
7, Series of 2012, amending Chapter VII, Vail Village Sub-Areas, East Gore Creek Sub-Area
(#6), Vail Village Master Plan, pursuant to Chapter VIII, Implementation and Amendment, Vail
Village Master Plan, to include recommendations related to a new Vail Village Townhouse
(VVT) District, and setting forth details in regard thereto.
Bill Gibson, Planner, handed out new copies of Ordinance No. 2 with revisions as discussed at
the work session earlier in the day and Resolution No. 7, 2012. These are the most current
ordinance revisions. A vicinity map was included to be perfectly clear which properties are
included in this ordinance. He went through the amendments with Council.
Donovan asked if there was any feedback from people notified in the past two weeks. Gibson
said no response was received from anyone that notices were sent to via our public notice
process, emails and mail, about a week and a half ago. Further discussion ensued.
Gibson said changes to the parking and loading of one space per dwelling unit could be added
versus the 1.4 that is there currently. With 1.4 this is rounded up to 2 spaces per unit. Daly and
Rogers wanted to keep the status quo and keep it at 1.4 spaces per dwelling unit. Gibson said
staff is okay with keeping it status quo.
Moffet made a motion to approve second reading of Ordinance No. 2 with the amendments and
the exception of parking and loading section to keep it GRFA based and the motion was
seconded by Tjossem. Donovan said she is voting against it as supports the ordinance and
resolution as read but this is a pretty big switch in direction and doesn’t think they have given
folks adequate time to respond. Foley said he is voting against as he doesn’t think this will keep
the character of the neighborhood as it is.
Rogers said she did a walk through with Tjossem and Gibson. Gibson answered all the
questions she had regarding keeping the character of the neighborhood. The design guidelines
are so strict that the character of the neighborhood will be preserved. She will be voting in
favor. Daly said kudos to Tjossem and Gibson for pursuing a solution to something that has
been in process for over two years. He can support this whole heartedly.
A vote was taken and the motion passed 3-2, Foley and Donovan opposed.
Moffet made a motion to approve Resolution No. 7, Series of 2012, and the motion was
seconded by Tjossem. A vote was taken and passed unanimously 6-0.
The seventh item on the agenda was a discussion on the Main Vail Fire Station 2 bid award.
Mark Miller said thanked the Council for going on the site visit to the Fire Station 2. Miller said
the renovation of Fire Station 2 has been discussed and deferred for many years. Station 2 is
significantly beyond its useful life in regards to basic infrastructure and systems and in need of
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substantial repairs and maintenance. There is $1.75 million in the 2013 budget as part of the
five year capital plan for renovation of Fire Station 2. Council approved $150,000 in 2012 for
design and engineering, etc. Due to several significant projects including; municipal building
construction, golf course clubhouse renovation, library renovation, etc., it has become apparent
that moving the station renovation to 2012 would be prudent and advantageous for the town. In
June, Council gave direction to move forward with final design and construction drawings and
proceed with the bid process. Plans and approvals were completed and, staff solicited bids for
construction, receiving six competitive bids. All of the bids exceeded the initial “preconstruction”
estimates of approximately $1,400,000. Staff determined the lowest qualifying bidder was GE
Johnson Construction Company. GE Johnson was asked to provide value engineering (VE)
proposals for the town to consider and staff carefully reviewed areas that could lower costs
without reducing quality and longevity of the structure. The bid from GE Johnson was
$1,619,505. Approximately $35,000 was cut through the value engineering process in the short
time frame they had to work with at this point. They are asking for the Council to direct the Town
Manager to enter into a contract with GE Johnson for the renovation of Fire Station 2 for the
amount of $1,584,505 based on accepted value engineering items and move the $1,750,000
budget in 2013 be moved to 2012, bringing the total project budget to $1,900,000 which is over
$150,000 over the original budget amount. There is a six to seven month window of
opportunity to get this project done.
Donovan made a motion to direct the Town Manager to enter into a contract with GE Johnson
for the renovation of Fire Station 2 for the amount of $1,584,505 with the suggested
amendments and based on accepted value engineering items and move the $1,750,000 budget
in 2013 be moved to 2012, bringing the total project budget to $1,900,000; and the motion was
seconded by Rogers.
Moffet said for the record, they walked the site and the town has squeezed every ounce of use
out of the building. Rogers said moving the timing up to 2012 construction period as it falls
nicely in timing with all the other projects so it makes sense to do it now. Daly asked that staff
continue to work with GE Johnson to reduce the $150,000 that is over budget.
A vote was taken and the motion passed unanimously, 6-0.
The eighth item on the agenda was an update on the status of Ford Park Budget Phase 1 bid
results and a request to award the Ford Park Phase 1 construction contract to R.A. Nelson, Inc.
Greg Hall, Public Works Director, stated through the spring of 2012, they went through the
development plan for Ford Park. Looking at all the phases, in June they identified that there
were budget issues with some of the items. The original budget was $6.3 million, with $3.8
million coming from conference center funds and $2.5 million with existing RETT dollars.
Construction drawings were done in the summer and they received four bids and all four bids
were higher than the original cost estimates. There have been more RETT dollars identified to
use toward this project since the East Vail bike lanes project came in lower than anticipated and
RETT funds could be used from that project. Hall said work in Phase 1 includes a west outfield
wall, setting up the project for moving the restrooms, working on the East Betty Ford Way path
from the east parking lot down to the amphitheater, adding a major retaining wall. He said the
most costly would be the utility work. He said the utility work is about a million dollars which is a
significant change from the budget which was budgeted at $100,000. He said $1.3 million of the
cost could be budgeted in 2013 and 2014. Phase 1 would be done in 2012, Phase 2 in 2013
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and Phase 3 in 2014. Hall said through value engineering, they identified small items to reduce
costs; East Betty Ford Way reducing traffic and making it one way. Timing of each phase was
discussed, keeping access from at least one way open at all times. Doing work in the fall is best
as spring can be very wet.
Rogers and Donovan asked about the artificial turf in the softball fields. Donovan said she
remembered the discussions about artificial turf and thought they had made a decision not to
use it. There were several discussions around artificial turf. She remembered that they said
injuries were higher, couldn’t hold events on it, the maintenance would be greater and artificial
turf wasn’t “Vail”.
Mike Ortiz, Director of the Vail Recreation District (VRD) said they aren’t putting in an artificial
turf; they are putting in artificial interior fields. He explained the difference between artificial turf
and a skinned infield. Ortiz said the whole idea for redoing the fields was to have a multi-
purpose field where multiple sports could be played on it. He said we can’t have a skinned
infield (a dirt infield) and have multiple sports. He said there is a lip from the infield to the
outfield and this isn’t safe for other sports. When you have artificial turf on the infield, it creates
a safety area and the transition is smoother. He said after the La Crosse tournaments play on
the fields, the fields are torn up. Then you ask people to play softball on torn up turf and people
get hurt. This is dangerous and this is a safety issue.
Moffet asked that then the idea is to have a synthetic infield and natural turf on the outfield.
Ortiz said yes. Moffet asked if there were other places that had this type of field. Ortiz said
there is a complex in Denver that has three fields set up that way. Moffet said he is a fan of
synthetic. He asked why you wouldn’t do the whole thing. Ortiz said cost is the factor for not
doing the whole thing. Rogers asked why you can’t do this for the whole field for natural turf.
Ortiz said you can’t play softball on a whole natural turf field. Further discussion ensued.
Zemler said since this is not being done this year, maybe they do a field trip and get more
information to Council as there is confusion about the differences. Ortiz said he has pictures,
testimonials from people who use it and could do a field trip.
Daly said Phase I is where they need to spend their time this evening. He asked Hall to talk
about the utilities since this is a big budget breaker.
Hall asked Mark Luna to talk about what is existing and what is proposed.
Mark Luna with Martin/Martin, civil engineers for the project, said the cost to get a fire services
to the Betty Ford Alpine Garden (BFAG) proposed building is $100,000. He said currently there
is only one water line into the park at this time. The addition of another line allows for two water
lines into the park.
Daly asked why the town is paying for the hydrant for the BFAG if it is directly contributable to
the gardens building. Luna said this line also supplies water to other parts of the park. If the
current water line goes down, all water service to all parts of the park go down.
Hall said this new line would service the new restrooms as well. The line doesn’t go down all
the way to the BFAG building. The loop completion would be completed when they build the
BFAG building. They have phased the water line to be done with the sewer line. The water and
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Town of Vail August 21, 2012 Minutes Page 13
sewer cost is approximately $500,000 to complete. Further discussion ensued about the sewer
lines, water lines and where they need to go, deterioration of current lines, drainage, fitting three
service utilities in one pathway, etc.
Ortiz said when service goes down in the park for water, due to only having one line that is a
real deal. This summer there was a break and they almost lost the turf. Todd Oppenheimer
explained the electrical systems, which is the other large cost of utility work. He explained the
current electrical services are not up to code and substandard. They will be relocating
transformers; they will be adding transformers, adding 50 new lighting fixtures as well as
controls to operate the lights. They would like to be able to dim them but this is not added in the
costs at this time. The cost for this is about $446,000. The work will be done by Holy Cross
and the town will have to pay for it. The two transformers may cost another $200,000. Hall said
storm sewer work make up the rest of the cost of $135,000. This is part of the Phase 1 portion
and there is also storm sewer costs in Phase 2 as well.
Foley asked if we do electrical and water now, would the park have to be dug up again anytime
soon.
Hall said not for a while, once this work is completed it shouldn’t be dug up again until the
playground restroom is done. Additional work will need to be done when the Phase 2 and
Phase 3 projects move forward. Also there may be some work when the BFAG project and the
amphitheater projects are ready to go. The Vail Valley Foundation and the BFAG are doing
fundraising for their projects so that may take some time.
Daly said the proposed budget is now up from $7.5 million to $8.5 or about 25% for Phase 1.
He wanted to know what guarantees will the Council have that this won’t happen with Phases 2
and 3. Moffet asked what have we learned so we don’t do this again.
Hall said utilities were a big issue. Staff is looking at reasonable tie-ins with utilities and with
estimates and having a Phase 1 contractor, the plans are further along. There are cost savings
by doing all this work now. He said his concern is that in 2013 and 2014, if construction picks
up, the cost may go up. He said civil work is still competitive. Moffet asked if there are any
additional surprises. Hall said the existing concrete block on field side is not in the estimate and
is not in great shape and may be a significant cost. Moffet said to build it in. Daly asked why
the town wouldn’t get VRD to pay for the artificial turf.
Ortiz said the town could ask the VRD to pay for part of it and the VRD could make payments to
the town. The town could ask for it if they choose to.
Daly summarized the costs and asked the rest of the Council if they are willing to add additional
funds in this project from RETT funds. Further discussion ensued.
Moffet made a motion to award the Ford Park Phase 1 construction contract to R.A. Nelson, Inc.
for $4,737,338 as stated in Option 1 of the memorandum. The motion was seconded by Foley.
A two minute break was taken.
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Zemler stated he wanted to be sure everyone understands by making this allocation today this
still is true and whole and within the parameters of what the voters have agreed upon. This fall
the Vail Valley Foundation (VVF) will start implementing some of their projects.
Jack Hunn, with the VVF, said their Phase 1 of their project is out to bid now and three weeks
out from knowing what the costs are. They are hoping they don’t have the same budget
challenges as they want to start construction beginning September 24, 2012.
A vote was taken and the motion passed unanimously, 6-0.
The ninth item on the agenda was Resolution No. 25, Series of 2012, A Resolution calling a
special election for November 6, 2012, to be Coordinated with Eagle County, and submitting
ballot questions to the registered electors of the Town of Vail at the November 6, 2012
Coordinated Election.
Matt Mire, Town Attorney, stated the Council determined that several changes to the Vail Town
Charter were warranted. All amendments to the Vail Town Charter must be approved by the
registered electors of the Town at a regular or special election. Mire reviewed each of the ballot
questions with Council. Additional discussion was had on item number 4, regarding percentages
of referendum and initiative needed to add something to the town’s ballot. The state
percentages would be a lesser percentage than the town’s current percentages. Another item
was the split for budget requirements for capital projects and the general fund on whether it
should be by ordinance versus charter as the charter does not have a specific split in the
language.
Moffet had more questions on the date of elections. Mire will research this further and take
another look at this. Mire said September 4 is the last date that the town can approve ballot
questions and submit them to the County by September 7th, to be included in the November
election.
The other item was to keep the percentages of signatures needed per the existing town charter
for initiative and referendums but clean up the language for the procedural items. Foley asked
how you get this information out to the public. Mire said that the town a resolution they can
adopt to explain the changes.
Rogers said the item regarding the split allocation of the capital funds and the general fund
should be done by ordinance. It is not a good idea to keep it in the charter as it is not clear
about the specific split and cannot be changed except by voters. The Council is still be bound
by ordinance to approve the budget. The council has always had a super majority vote on the
budget. This could still be done by ordinance. If circumstances change in future, it gives
council flexibility to change as they still have the same analysis process. It gives the Council
flexibility they otherwise wouldn’t have.
They would still have to have a super majority.
Moffet said this doesn’t belong in the charter, it’s messy and it’s not clear.
Mire said the split has been a compilation of various ordinances and discussions through the
years; this is not in the charter.
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Daly said he will represent the opposing view. He said there have been things amended
through the years in the constitution and it can be appropriate. This concept has served us well.
He thinks that a fundamental of budgeting is better not to change things easily. If there needs to
be change there are mechanisms in place to allow for that. He said he wants to propose a more
conservative approach by considering the foundation that they rely on year after year, are more
stabilizing and why they have large budget fund balances now. By changing to make it easier to
change percentages will not serve the town.
Rogers said the past language doesn’t say anything about a 50/50 split. Daly said they have
been living by this idea and directed by the charter that split sales tax revenue on a 50/50 basis.
Moffet said it was an interesting point, but the language isn’t in the charter and the Council is
still following the split closely. Rogers said the budget could be approved by super majority.
Council is allowing two or three people to hold up the whole process. If there is anything less
than a simple majority, there could be blocks if people say don’t approve the budget unless you
do what they say. Daly said that is a possibility. The charter does provide that the prior budget
year stays the same in that case. Further discussion ensued.
Moffet he would rather see it in an ordinance. Tjossem said she feels just because we have
always done it the same doesn’t mean you should keep doing it. She thinks it would be better
to go to an ordinance and this is the right time to clean it up so all current and future Council
members get this right. It doesn’t make sense that this be in the charter anymore. Donovan
said generally people want to have the 50/50 reflected in an ordinance. She said there could be
five votes for that. She said they are avoiding the option to doing away with 9.4 in its entirety or
leaving some language in the charter. She said to strike Section 9.4 entirely, leave as it or
change it.
Daly asked if there were four people in favor of having this by ordinance. Tjossem, Rogers,
Moffet and Foley raised their hands in favor of doing this by ordinance. Daly and Donovan
opposed.
Further discussion ensued about how to proceed, about whether to strike section 9.4 in it’s
entirely, or changes the charter language; find the right balance of language in the charter and
by ordinance. Mire will bring back new language at the September 4 meeting in a resolution.
Daly reviewed the ballot questions again and Mire will bring back a resolution with the changes.
“Safety language” will be proposed that may be added to the charter regarding the capital and
general fund issue. The Council has a September 4th deadline to approve final ballot language
questions
The tenth item on the agenda was Ever Vail.
Staff requested Council continue the major subdivision and Ordinance Nos. 7, 8, and 9, Series
of 2011 to the September 18, 2012 public hearing.
Moffet made a motion to continue the major subdivision and Ordinance Nos. 7, 8, and 9, Series
of 2011 to the September 18, 2012 public hearing and the motion was seconded by Donovan.
A vote was taken and the motion passed unanimously, 6-0.
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Town of Vail August 21, 2012 Minutes Page 16
The eleventh item on the agenda was adjournment.
As there was no further business, Moffet made a motion to adjourn and the motion was
seconded by Donovan. A vote was taken and the motion passed unanimously, 6-0. The
meeting adjourned at 9:50 p.m.
Respectfully Submitted,
Attest: __________________________________
Andrew P. Daly, Mayor
________________________________
Lorelei Donaldson, Town Clerk
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9/4/2012
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: September 4, 2012
ITEM/TOPIC: Town Manager Report: Wild Land Fire update - Mark Miller and Eagle River
Water and Sanitation District - Water and Drought update - Diane Johnson
PRESENTER(S): Various
9/4/2012
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: September 4, 2012
ITEM/TOPIC: Ordinance No. 10, Series of 2012, an ordinance amending Chapter 12-22, View
Corridors, and Section 14-10-3C, Site Planning, Vail Town Code, pursuant to Section 12-3-7,
Amendment, Vail Town Code, to allow for the maintenance of adopted view corridors impacted
by vegetation, and setting forth details in regard thereto.
PRESENTER(S): Warren Campbell
ACTION REQUESTED OF COUNCIL: The Vail Town Council shall approve, approve with
modifications, or deny Ordinance No. 10, Series of 2012, upon first reading.
BACKGROUND: On July 17, 2012, the Vail Town Council heard a presentation on the
current view corridor regulations and concerns raised by the Planning and Environmental
Commission. After the presentation the Vail Town Council directed staff
to propose amendments addressing the maintenance of vegetation impacting adopted view
corridors.On August 13, 2012, the Planning and Environmental Commission forwarded a
recommendation of denial (5-0-0) on proposed amendments to Chapter 12-22, View Corridors,
and Section 14-10-3C, Site Planning, Vail Town Code, to allow for the maintenance of adopted
view corridors impacted by vegetation.
STAFF RECOMMENDATION: The Planning and Environmental Commission recommends
the Vail Town Council denies Ordinance No. 10, Series of 2012, upon first reading.
ATTACHMENTS:
Memorandum to TC
Ordinance No. 10 Series of 2012
PEC Memorandum
9/4/2012
TO: Vail Town Council
FROM: Community Development Department
DATE: September 4, 2012
SUBJECT: Ordinance No. 10, Series of 2012, an ordinance amending Chapter 12-22, View
Corridors, and Section 14-10-3C, Site Planning, Vail Town Code, pursuant to
Section 12-3-7, Amendment, Vail Town Code, to allow for the maintenance of
adopted view corridors impacted by vegetation, and setting forth details in regard
thereto. (PEC120029)
Applicant: Town of Vail
Planner: Warren Campbell
I. SUMMARY
Ordinance No. 10, Series of 2012, establishes regulations allowing for the Design
Review Board to asses the impacts of vegetation on adopted view corridors. If the
Design Review Board found that the existing vegetation were detrimental to the adopted
purpose statement for each adopted view corridor mitigation methods could be
approved to address the negative effects.
The proposed Ordinance No. 10, Series of 2012, (Attachment A) and a copy of the
Planning and Environmental Commission August 13, 2012, memorandum (Attachment
B) have been attached for review.
II. BACKGROUND
On July 17, 2012, the Vail Town Council heard a presentation on the current view
corridor regulations and concerns raised by the Planning and Environmental
Commission. At the hearing the Vail Town Council answered the following question:
“Does the Vail Town Council believe that the Vail Town Code and master
plans need to be amended to allow for the maintenance of vegetation
impacting an adopted view corridor?”
The Vail Town Council responded that there was a need to propose amendments
addressing the maintenance of vegetation impacting adopted view corridors.
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Town of Vail Page 2
On August 13, 2012, the Planning and Environmental Commission forwarded a
recommendation of denial (5-0-0) on proposed amendments to Chapter 12-22, View
Corridors, and Section 14-10-3C, Site Planning, Vail Town Code, to allow for the
maintenance of adopted view corridors impacted by vegetation. The Commission
identified the following concerns:
• The regulations would be counter to the Town’s policies protecting vegetation;
• The regulations could negatively impact stream health;
• The regulations could expose lesser desirable elements which are screened by
vegetation (roofs and architecture); and
• The regulations would negatively impact the guests who come to Vail to
experience nature (mature vegetation is a part o Vail).
III. ACTION REQUESTED OF THE COUNCIL
The Vail Town Council shall approve, approve with modifications, or deny Ordinance
No. 10, Series of 2012, on first reading.
IV. RECOMMENDATION
The Planning and Environmental Commission recommends the Vail Town Council
denies Ordinance No. 10, Series of 2012, upon first reading.
Should the Vail Town Council choose to approve Ordinance No.10, Series of 2012; the
following motion is recommended:
“The Vail Town Council approves, on first reading, Ordinance No. 10, Series of
2012, an ordinance amending Chapter 12-22, View Corridors, and Section 14-
10-3C, Site Planning, Vail Town Code, pursuant to Section 12-3-7, Amendment,
Vail Town Code, to allow for the maintenance of adopted view corridors impacted
by vegetation, and setting forth details in regard thereto.”
Should the Vail Town Council choose to approve this ordinance, the following findings
are recommended:
“Based upon the review of the criteria outlined in Section V of Staff’s August 13,
2012, memorandum to the Planning and Environmental Commission, and the
evidence and testimony presented, the Vail Town Council finds:
1. That the amendment is consistent with the applicable elements of the adopted
goals, objectives and policies outlined in the Vail comprehensive plan and is
compatible with the development objectives of the town; and
2. That the amendment furthers the general and specific purposes of the zoning
regulations; and
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9/4/2012
Town of Vail Page 3
3. That the amendment promotes the health, safety, morals, and general welfare
of the town and promotes the coordinated and harmonious development of the
town in a manner that conserves and enhances its natural environment and its
established character as a resort and residential community of the highest
quality.”
V. ATTACHMENTS
A. Ordinance No. 10, Series of 2012
B. Planning and Environmental Commission memorandum dated August 13, 2012
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9/4/2012
Ordinance No. 10, Series of 2012
1
ORDINANCE NO. 10
SERIES OF 2012
ORDINANCE NO. 10, SERIES OF 2012, AN ORDINANCE AMENDING CHAPTER 12-
22, VIEW CORRIDORS AND SECTION 14-10-3C, SITE PLANNING, VAIL TOWN
CODE TO ALLOW FOR THE MAINTENANCE OF ADOPTED VIEW CORRIDORS
IMPACTED BY VEGETATION , AND SETTING FORTH DETAILS IN REGARD
THERETO.
WHEREAS, the Town of Vail, in the County of Eagle and State of Colorado (the
"Town"), is a home rule municipal corporation duly organized and existing under laws of
the State of Colorado and the Vail Town Charter;
WHEREAS, Section 12-3-7, Amendment, Vail Town Code, sets forth the
procedures for amending the Town’s Zoning Regulations; and,
WHEREAS, the purpose of the amendments is to establish regulations allowing
for the maintenance of adopted view corridors negatively impacted by vegetation; and,
WHEREAS, the Planning and Environmental Commission of the Town of Vail
has held public hearings on the proposed amendments in accordance with the
provisions of the Vail Town Code; and
WHEREAS, the Planning and Environmental Commission of the Town of Vail
recommended denial of these amendments at its August 13, 2012 public hearing, and
has submitted its recommendation to the Vail Town Council; and
WHEREAS, the Vail Town Council adopted Ordinance No. 18, Series of 1992, on
August 4, 1992, which amended the Vail Village Urban Design Consideration and
created a new chapter in the Vail Town Code to provide for the protection of certain
views within the Town of Vail; and
WHEREAS, the Vail Town Council finds that the preservation of the Town’s
adopted view corridors may require the maintenance of vegetation negatively affecting
the established purpose for a view corridor: and
WHEREAS, the Vail Town Council finds that the proposed amendments are
consistent with the applicable elements of the adopted goals, objectives and policies
outlined in the Vail Comprehensive Plan and are compatible with the development
objectives of the Town; and
WHEREAS, the Vail Town Council finds that the proposed amendments promote
the health, safety, morals, and general welfare of the Town and promote the
coordinated and harmonious development of the Town in a manner that conserves and
enhances its natural environment and its established character as a resort and
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9/4/2012
Ordinance No. 10, Series of 2012
2
residential community of the highest quality; and
WHEREAS, the Vail Town Council considers it in the interest of the public health,
safety, and welfare to adopt these amendments to the Town Code.
NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE
TOWN OF VAIL, COLORADO, THAT:
SECTION 1. The purpose of this ordinance is to amend Chapter 12-22, View
Corridors, and Section 14-10-3C, Vail Town Code to allow for the maintenance of
adopted view corridors negatively impacted by vegetation. (Text that is to be
deleted is stricken. Text that is to be added is bold. Sections of text that are not
amended may be omitted.)
SECTION 2. Chapter 12-22 (in part) is hereby amended as follows:
12-22-3: LIMITATIONS ON CONSTRUCTION:
No part of a structure shall be permitted to encroach into any view corridor
set forth in this chapter unless an encroachment is approved in
accordance with section 12-22-6 of this chapter.
12-22-3: VEGETATION; MAINTENANCE:
The maintenance of vegetation through limbing and pruning may be
necessary for preservation of the view corridors set forth in this
Chapter. The removal of vegetation shall only be permitted when
said vegetation is found to be detrimental to the view corridor
purposes set forth in this Chapter, as determined by the Design
Review Board. Mitigation of vegetation removal may require
replacement to preserve and enhance the landscape character of the
area.
12-22-6: ENCROACHMENTS INTO EXISTING VIEW CORRIDORS: (in
part)
No part of a structure shall be permitted to encroach into any view
corridor set forth in this chapter unless an encroachment is
approved in accordance with this section.
An application for approval to encroach into an existing view corridor may
be initiated by the town council on its own motion, by the planning and
environmental commission on its own motion, or by application of any
resident or property owner in the town, or by the administrator or his/her
designee.
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3
C. Criteria For Encroachment: No encroachment into an existing view
corridor shall be permitted unless the applicant demonstrates by clear and
convincing evidence that the encroachment meets all of the following
criteria:
1. That the literal enforcement of this chapter section 12-22-3 of
this chapter would preclude a reasonable development of a
proposed structure on the applicant's land.
2. That the development of the structure proposed by the applicant
would not be such as to defeat the purposes of this chapter.
3. That the development proposed by the applicant would not be
detrimental to the enjoyment of public pedestrian areas, public
ways, public spaces, or public views.
4. That the development proposed by the applicant complies with
applicable elements of the Vail land use plan, town policies,
urban design guide plans, and other adapted master plans.
5. That the proposed structure will not diminish the integrity or
quality nor compromise the original purpose of the preserved
view.
SECTION 3. Section 14-10-3C (in part) is hereby amended as follows:
C. Removal of trees, shrubs, and other native vegetation shall be limited
to removal of those essential for development of the site, those identified
as diseased, or those essential for creating defensible space, and those
found to impact view corridors as further regulated by Chapter 12-22,
View Corridors, Vail Town Code. Mitigation may be required for tree
removal.
SECTION 4. If any part, section, subsection, sentence, clause or phrase of this
ordinance is for any reason held to be invalid, such decision shall not effect the
validity of the remaining portions of this ordinance; and the Town Council hereby
declares it would have passed this ordinance, and each part, section, subsection,
sentence, clause or phrase thereof, regardless of the fact that any one or more
parts, sections, subsections, sentences, clauses or phrases be declared invalid.
SECTION 5. The Town Council hereby finds, determines and declares that this
ordinance is necessary and proper for the health, safety and welfare of the Town
of Vail and the inhabitants thereof.
SECTION 6. The amendment of any provision of the Town Code as provided in
this ordinance shall not affect any right which has accrued, any duty imposed,
any violation that occurred prior to the effective date hereof, any prosecution
commenced, nor any other action or proceeding as commenced under or by
virtue of the provision amended. The amendment of any provision hereby shall
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not revive any provision or any ordinance previously repealed or superseded
unless expressly stated herein.
SECTION 7. All bylaws, orders, resolutions and ordinances, or parts thereof,
inconsistent herewith are repealed to the extent only of such inconsistency. This
repealer shall not be construed to revise any bylaw, order, resolution or
ordinance, or part thereof, theretofore repealed.
INTRODUCED, READ ON FIRST READING, APPROVED, AND
ORDERED PUBLISHED ONCE IN FULL ON FIRST READING this 4th day of
September, 2012, and a public hearing for second reading of this Ordinance set for the
18th day of September, 2012, at 6:00 P.M. in the Council Chambers of the Vail
Municipal Building, Vail, Colorado.
____________________
Andrew P. Daly, Mayor
ATTEST:
__________________________
Lorelei Donaldson, Town Clerk
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TO: Planning and Environmental Commission
FROM: Community Development Department
DATE: August 13, 2012
SUBJECT: A request for a recommendation to the Vail Town Council for a prescribed
regulations amendment, pursuant to Section 12-3-7, Amendment, Vail
Town Code, to amend Chapter 12-22, View Corridors, Vail Town Code, to
allow for the maintenance of adopted view corridors impacted by
vegetation, and setting forth details in regard thereto. (PEC120029)
Applicant: Town of Vail
Planner: Warren Campbell
I. SUMMARY
The applicant, the Town of Vail, is requesting a recommendation to the Vail Town
Council, pursuant to Section 12-3-7, Amendment, Vail Town Code, for
amendments to Chapter 12-22, View Corridors, and Section 14-10-3C, Site
Planning, Vail Town Code to allow for the maintenance of adopted view corridors
impacted by vegetation.
Staff initiated this application at the direction of the Vail Town Council as a result
of an identified need to address the impacts of maturing landscaping upon
designated view corridors. As a result, Staff is proposing amendments to the
existing view corridor regulations that allow for design review of proposals to alter
the vegetation impacting adopted view corridors.
Based on the criteria and findings in Section V of this memorandum, and the
testimony presented at the public hearing, Staff recommends the Planning and
Environmental Commission forward a recommendation of approval to the Vail
Town Council for this application.
II. DESCRIPTION OF THE REQUEST
Currently within the Town of Vail there are nine (9) adopted view corridors.
These view corridors were established to protect, perpetuate, and preserve views
from pedestrian public ways determined to be important to the aesthetic and
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economic vitality of the town. There is no view corridor with a view point
origination located upon private property. Many of the adopted view corridors
cross over private property and impact the development permitted upon those
properties.
Chapter 12-22, View Corridors, Vail Town Code, is proposed to be amended in
part as follows (text to be deleted is in strikethrough, text that is to be added is
bold, and sections of text that are not amended have been omitted):
12-22-3: LIMITATIONS ON CONSTRUCTION:
No part of a structure shall be permitted to encroach into any view corridor
set forth in this chapter unless an encroachment is approved in
accordance with section 12-22-6 of this chapter.
Initial Recommendation to PEC:
12-22-3: LANDSCAPING:
The alteration, removal, and replacement of landscaping may be
necessary to maintain the original purposes of the preserved views
established in this Chapter.
Revised Recommendation to PEC:
12-22-3: VEGETATION; MAINTENANCE:
The maintenance of vegetation through limbing and pruning may be
necessary for preservation of the view corridors set forth in this
Chapter. The removal of vegetation shall only be permitted when
said vegetation is found to be detrimental to the view corridor
purposes set forth in this Chapter, as determined by the Design
Review Board. Mitigation of vegetation removal may be required to
preserve and enhance the landscape character of the area.
12-22-6: ENCROACHMENTS INTO EXISTING VIEW CORRIDORS: (in
part)
No part of a structure shall be permitted to encroach into any view
corridor set forth in this chapter unless an encroachment is
approved in accordance with this section.
An application for approval to encroach into an existing view corridor may
be initiated by the town council on its own motion, by the planning and
environmental commission on its own motion, or by application of any
resident or property owner in the town, or by the administrator or his/her
designee.
C. Criteria For Encroachment: No encroachment into an existing view
corridor shall be permitted unless the applicant demonstrates by clear and
convincing evidence that the encroachment meets all of the following
criteria:
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1. That the literal enforcement of this chapter section 12-22-3 of
this chapter would preclude a reasonable development of a
proposed structure on the applicant's land.
2. That the development of the structure proposed by the applicant
would not be such as to defeat the purposes of this chapter.
3. That the development proposed by the applicant would not be
detrimental to the enjoyment of public pedestrian areas, public
ways, public spaces, or public views.
4. That the development proposed by the applicant complies with
applicable elements of the Vail land use plan, town policies,
urban design guide plans, and other adapted master plans.
5. That the proposed structure will not diminish the integrity or
quality nor compromise the original purpose of the preserved
view.
In addition to the amendments detailed above, Staff recommends that Section
14-10-3C, Site Planning, Vail Town Code, be amended as follows in order to
clarify the unique nature of designated view corridors with regard to vegetation.
Section 14-10-3C, Site Planning, Vail Town Code, is proposed to be amended in
part as follows (text to be deleted is in strikethrough, text that is to be added is
bold, and sections of text that are not amended have been omitted):
Initial Recommendation to PEC:
C. Removal of trees, shrubs, and other native vegetation shall be limited
to removal of those essential for development of the site, those identified
as diseased, or those essential for creating defensible space, and those
detrimental to the original purpose of the adopted view corridors
identified in Chapter 12-22, View Corridors, Vail Town Code.
Mitigation may be required for tree removal.
Revised recommendation to PEC:
C. Removal of trees, shrubs, and other native vegetation shall be limited
to removal of those essential for development of the site, those identified
as diseased, or those essential for creating defensible space, and those
found to impact view corridors as further regulated by Chapter 12-22,
View Corridors, Vail Town Code. Mitigation may be required for tree
removal.
III. BACKGROUND
A review of historical documents found a discussion on the impacts of vegetation
upon adopted view corridors. The discussion occurred during the Planning and
Environmental Commission’s review of Ordinance No. 13, Series of 1991. The
purpose of the ordinance was to incorporate adopted view corridors from the Vail
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Village Urban Design Considerations into the Vail Town Code. The following is
an except of the public hearing minutes from April 22, 1991:
“Chuck Crist [Commissioner] asked if a “structure”, as indicated in
Paragraph 3, would include street lights or trees. Kristan [Pritz, Director of
Community Development] answered that street lights and public utilities
would not be included in the definition. Chuck responded that, eventually,
trees could block the intended view. Shelley [Mello, Planner] related that
other communities around the nation had tried to deal with this issue, and
it was common question. Chuck clarified he was more concerned with
artificial structures, such as street lights, but not vegetation. The
suggestion made by Diana [Donovan, Commissioner] was to add
language to this paragraph which would indicate man-made objects, such
as street lights, top lights, and utility poles, would not be allowed.”
On August 3, 2011 the Design Review Board unanimously denied an application
to remove existing trees along the north bank of Gore Creek west of the Covered
Bridge. These proposed landscaping changes were intended to clear the view of
the Gorsuch clock tower from the Vail Transportation Center stairs as established
in view corridor 1. The minutes of the hearing are reflected as follows:
“The Design Review Board (DRB) cited Chapter 12-22, View Corridors,
Vail Town Code which contained no provisions for the “maintenance” of
view corridors with regard to vegetation. Furthermore, Section 14-10-3C,
Site Planning, Vail Town Code, states the following:
‘C. Removal of trees, shrubs, and other native vegetation shall be
limited to removal of those essential for development of the site,
those identified as diseased or those essential for creating
defensible space. Mitigation may be required for tree removal.’
The DRB has consistently used this regulation to prevent the removal of
vegetation for the sole purpose of obtaining a view to a landmark
(commonly the Gore Range or the ski mountain).
The DRB was concerned about allowing the Town to perform an action
which is consistently denied for private property owners as this request
occurs frequently. The DRB understood the concern of the encroachment
of the vegetation on the view corridor and had several suggestions and
concerns.
There was a concern that the removal of the trees would expose a roof
material and a building which might have a negative effect if it became
completely exposed. The Board highlighted that the original design intent
of Eldon Beck was to limit the view to short distances into the Village and
create an element of surprise. It was stated that the trees framed the
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Covered Bridge and are solely a summer problem, and does this warrant
removal.
The DRB suggested that the Town Council direct staff to prepare
amendments to Chapter 12-22, View Corridors, Vail Town Code, to
include provisions for “maintenance” of a view corridor with regard to
vegetation. It was further suggested that Section 14-10-3C, Site Planning,
Vail Town Code, would be improved with the addition of provisions and
criteria for the evaluation of the removal of vegetation that may have been
improperly cited during original installation and after a number of years
has impacted important views. A requirement for replacement should
accompany any provision allowing for this to occur.”
On September 6, 2011, the Vail Town Council unanimously upheld the call-up of
the Design Review Board’s denial of the application for landscaping changes on
the northwest side of the Covered Bridge. The Vail Town Council directed Staff
to prepare amendments to the Chapter 12-22, View Corridors, Vail Town Code,
to allow for the removal of landscaping encroaching into the adopted view
corridors.
On February 13, 2012, the Planning and Environmental Commission, did not
forward a recommendation of approval on proposed amendments to Chapter 12-
22, View Corridors, Vail Town Code, based upon a split vote (3-3-0). In general
those voting in opposition to the motion cited a desire to preserve mature and
healthy vegetation, stream health, and the element of vegetation within adopted
view corridors.
On July 17, 2012, the Vail Town Council heard a presentation on the current view
corridor regulations and concerns raised by the Planning and Environmental
Commission. At this hearing the Vail Town Council was asked to answer the
following question:
“Does the Vail Town Council believe that the Vail Town Code and
master plans need to be amended to allow for the maintenance of
vegetation impacting an adopted view corridor?”
The Vail Town Council responded that there was a need to propose and adopt
amendments addressing the maintenance of vegetation impacting adopted view
corridors.
IV. APPLICABLE DOCUMENTS
Vail Town Code
Chapter 12-1-2, Purpose (in part)
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A. General: These regulations are enacted for the purpose of promoting the
health, safety, morals, and general welfare of the town, and to promote the
coordinated and harmonious development of the town in a manner that will
conserve and enhance its natural environment and its established character as a
resort and residential community of high quality.
B. Specific: These regulations are intended to achieve the following more specific
purposes:
1. To provide for adequate light, air, sanitation, drainage, and public
facilities.
5. To conserve and maintain established community qualities and
economic values.
8. To safeguard and enhance the appearance of the town.
9. To conserve and protect wildlife, streams, woods, hillsides, and other
desirable natural features.
10. To assure adequate open space, recreation opportunities, and other
amenities and facilities conducive to desired living quarters.
11. To otherwise provide for the growth of an orderly and viable
community.
Chapter 12-22 View Corridors (in part)
12-22-1: PURPOSE:
The town believes that preserving certain vistas is in the interest of the town's
residents and guests. Specifically, the town believes that:
A. The protection and perpetuation of certain mountain views and other
significant views from various pedestrian public ways within the town
will foster civic pride and is in the public interest of the town.
B. It is desirable to designate, preserve and perpetuate certain views for
the enjoyment and environmental enrichment for the residents and
guests of the town.
C. The preservation of such views will strengthen and preserve the town's
unique environmental heritage and attributes.
D. The preservation of such views will enhance the aesthetic and
economic vitality and values of the town.
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E. The preservation of such views is intended to promote design which is
compatible with the surrounding natural and built environment, and is
intended to provide for natural light to buildings and in public spaces in
the vicinity of the view corridors.
F. The preservation of such views will include certain focal points such as
the Clock Tower and Rucksack Tower, which serve as prominent
landmarks within Vail Village and contribute to the community's unique
sense of place.
14-10-3: SITE PLANNING
C. Removal of trees, shrubs, and other native vegetation shall be limited to
removal of those essential for development of the site, those identified as
diseased or those essential for creating defensible space. Mitigation may be
required for tree removal.
Vail Village Master Plan (in part)
Chapter V. Goals, Objectives, Policies, and Action Steps
Goals for Vail Village are summarized in six major goal statements. While there
is a certain amount of overlap between these six goals, each focuses on a
particular aspect of the Village and the community as a whole. The goal
statements are designed to establish a framework, or direction, for the future
growth of the Village. A series of objectives outline specific steps that can be
taken toward achieving each stated goal. Policy statements have been
developed to guide the Town's decision-making in achieving each of the stated
objectives, whether it be through the review of private sector development
proposals or in implementing capital improvement projects. Finally, action steps
are suggested as immediate follow-up actions necessary to implement the goals
of this Plan.
The Vail Village Master Plan's objectives and policy statements address key
issues relative to growth and development. These statements establish much of
the context within which future development proposals are evaluated. In
implementing the Plan, the objectives and policies are used in conjunction with a
number of graphic planning elements that together comprise this Plan. While the
objectives and policies establish a general framework, the graphic plans provide
more specific direction regarding public improvements or development potential
on a particular piece of property.
GOAL #1 ENCOURAGE HIGH QUALITY, REDEVELOPMENT WHILE
PRESERVING UNIQUE ARCHITECTURAL SCALE OF THE
VILLAGE IN ORDER TO SUSTAIN ITS SENSE OF COMMUNITY
AND IDENTITY.
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Objective 1.4: Recognize the “historic” importance of the architecture,
structures, landmarks, plazas and features in preserving the character of
Vail Village.
Policy 1.4.2: The Town may grant flexibility in the interpretation
and implementation of its regulations and design guidelines to help
protect and maintain the existing character of Vail Village.
GOAL #3 TO RECOGNIZE AS A TOP PRIOTITY THE ENHANCEMENT OF
THE WALKING EXPERIENCE THROUGHOUT THE VILLAGE
Objective 3.1: Physically improve the existing pedestrian ways by
landscaping and other improvements.
Policy 3.1.3: Flowers, trees, water features, and other landscaping
shall be encouraged throughout the Town in locations adjacent to,
or visible from, public areas.
GOAL #4 TO PRESERVE EXISTING OPEN SPACE AREAS AND EXPAND
GREENSPACE OPPORTUNITIES.
Objective 4.1: Improve existing open space areas and create new plazas
with greenspace and pocket parks. Recognize the different roles of each
type of open space in forming the overall fabric of the Village.
Policy 4.1.1: Active recreation facilities shall be preserved (or
relocated to accessible locations elsewhere in the Village) in any
development or redevelopment of property in Vail Village.
Policy 4.1.2: The development of new public plazas, and
improvements to existing plazas (public art, landmarks, historic
features, streetscape features, seating areas, etc.) shall be strongly
encouraged to reinforce their roles as attractive people places.
Vail Village Design Considerations
G. VIEWS AND FOCAL POINTS (in part)
Vail's mountain/valley setting is a fundamental part of its identity. Views of the
mountains, ski slopes, creeks and other natural features are reminders of the
mountain environment and, by repeated visibility, are orientation reference
points. Certain building features also provide important orientation references
and visual focal points. The most significant view corridors have been adopted
as part of Chapter 12-22 of the Vail Municipal Code. The view corridors adopted
should not be considered exhaustive. When evaluating a development proposal,
priority should be given to an analysis of the impact of the project on views.
Views that should be preserved originate from either major pedestrian areas or
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regulatory guidelines and standards. The suggested location and outline of any view
corridor is not intended to create a “build-to” line for a vertical architectural edge that
would not be allowed under other applicable guidelines and standards. According to
these criteria and following an intensive public input process, protection of the following
public view corridors is recommended (see Map O):
V. REVIEW CRITERIA
1. The extent to which the text amendment furthers the general and
specific purposes of the zoning regulations; and
Staff believes the proposed amendments furthers the general purpose of the
zoning regulations by:
“…promoting the health, safety, morals, and general welfare of the
town, and to promote the coordinated and harmonious development of
the town in a manner that will conserve and enhance its natural
environment and its established character as a resort and residential
community of high quality.”
Staff believes the proposed amendments furthers the following specific
purposes of the zoning regulations:
“1. To provide for adequate light, air, sanitation, drainage, and public
facilities.
5. To conserve and maintain established community qualities and
economic values.
8. To safeguard and enhance the appearance of the town.
9. To conserve and protect wildlife, streams, woods, hillsides, and
other desirable natural features.
10. To assure adequate open space, recreation opportunities, and
other amenities and facilities conducive to desired living quarters.
11. To otherwise provide for the growth of an orderly and viable
community.”
In addition, the proposed text amendments will further the six purposes found
in Section 12-22-1, Purpose, Vail Town Code as follows:
“A. The protection and perpetuation of certain mountain views and other
significant views from various pedestrian public ways within the town
will foster civic pride and is in the public interest of the town.
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B. It is desirable to designate, preserve and perpetuate certain views for
the enjoyment and environmental enrichment for the residents and
guests of the town.
C. The preservation of such views will strengthen and preserve the town's
unique environmental heritage and attributes.
D. The preservation of such views will enhance the aesthetic and
economic vitality and values of the town.
E. The preservation of such views is intended to promote design which is
compatible with the surrounding natural and built environment, and is
intended to provide for natural light to buildings and in public spaces in
the vicinity of the view corridors.
F. The preservation of such views will include certain focal points such as
the Clock Tower and Rucksack Tower, which serve as prominent
landmarks within Vail village and contribute to the community's unique
sense of place.”
Staff believes that the proposed amendments further both the general and
specific purposes of the zoning regulations as they will establish a process by
which the initial intent and goal of an adopted view corridor can be preserved
by addressing mature vegetation.
2. The extent to which the text amendment would better implement and
better achieve the applicable elements of the adopted goals, objectives,
and policies outlined in the Vail comprehensive plan and is compatible
with the development objectives of the town; and
The Town of Vail’s adopted view corridors are located within Vail Village and
Lionshead. Each of these commercial cores have adopted master plans to
establish goals, objectives, and policies.
Within Vail Village Master Plan staff believes the proposed amendments
address the following goal, objective, and policy:
GOAL #3 TO RECOGNIZE AS A TOP PRIOTITY THE
ENHANCEMENT OF THE WALKING EXPERIENCE THROUGHOUT
THE VILLAGE
Objective 3.1: Physically improve the existing pedestrian ways by
landscaping and other improvements.
Policy 3.1.3: Flowers, trees, water features, and other
landscaping shall be encouraged throughout the Town in
locations adjacent to, or visible from, public areas.
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Within Lionshead Redevelopment Master Plan staff believes the proposed
amendments address the following policy objectives:
2.3.1 Renewal and Redevelopment
Lionshead can and should be renewed and redeveloped to become a
warmer, more vibrant environment for guests and residents.
Lionshead needs an appealing and coherent identity, a sense of place,
a personality, a purpose, and an improved aesthetic character.
2.3.2 Vitality and Amenities
We must seize the opportunity to enhance the guest experience and
community interaction through expanded and additional activities and
amenities such as performing arts venues, conference facilities, ice
rinks, streetscape, parks and other recreational improvements.
The Town’s adopted view corridors work in partnership with the built
environment to ensure a visual connection between the pedestrian and the
natural environment and specific landmarks. View corridors are an important
component of the two commercial cores and the proposed regulations will
allow for the continued effectiveness of the adopted view corridors. Staff
believes that this proposal complies with this criterion.
3. The extent to which the text amendment demonstrates how conditions
have substantially changed since the adoption of the subject regulation
and how the existing regulation is no longer appropriate or is
inapplicable; and
The Town of Vail recognized very early in its development that connections
between the pedestrian and the natural environment and landmarks were
necessary for success. In order to ensure critical visual connections were
maintained the Town adopted regulations and criteria to protect critical views
through the adoption of Ordinance No. 18, Series of 1992.
The impact of landscaping upon adopted view corridors was not anticipated in
the adoption of the existing view corridor regulations. The Town of Vail has
many goals, objectives, and policies which have resulted in the incorporation
of significant landscaping within our commercial cores. This goal of
incorporating the natural environment into the built environment has begun to
impact the goal of preserving the intent of the adopted view corridors.
The proposed regulations are intended to provide a process by which both
goals can be achieved. Allowing for the alteration, removal, and replacement
of landscaping within adopted view corridors establishes the ability to balance
both goals.
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Staff believes that conditions have changed since the original adoption of the
subject regulations. The impact of landscaping upon adopted view corridors
was not considered in the existing regulations. It is necessary to amend the
existing regulations in order to continue to achieve the goals of Chapter 12-
22, View Corridors, Vail Town Code.
4. The extent to which the text amendment provides a harmonious,
convenient, workable relationship among land use regulations
consistent with municipal development objectives; and
The proposed text amendments will allow for a harmonious, convenient, and
workable relationship among land use regulations consistent with municipal
development objectives. As landscaping matures it may begin to frame the
adopted view corridor or it could be detrimental to the purpose and need to be
addressed. The proposed text amendments will allow for balance to be
achieved between the goals of preserving adopted view corridors and
incorporating the natural environment into the built environment.
5. Such other factors and criteria the planning and environmental
commission and/or council deem applicable to the proposed text
amendment.
VI. STAFF RECOMMENDATION
The Community Development Department recommends the Planning and
Environmental Commission forwards a recommendation of approval to the Vail
Town Council, pursuant to Section 12-3-7, Amendment, Vail Town Code, to
amend Chapter 12-22, View Corridors, Vail Town Code, and Section 14-10-3C,
Site Planning, Vail Town Code, to allow for the maintenance of adopted view
corridors impacted by vegetation, and setting forth details in regard thereto. This
recommendation is based upon the review of the criteria outlined in Section V of
this memorandum and the evidence and testimony presented.
Should the Planning and Environmental Commission choose to forward a
recommendation of approval for this request, the Community Development
Department recommends the Commission pass the following motion:
“The Planning and Environmental Commission forwards a
recommendation of approval to the Vail Town Council, pursuant to Section
12-3-7, Amendment, Vail Town Code, to amend Chapter 12-22, View
Corridors, Vail Town Code, and Section 14-10-3C, Site Planning, Vail
Town Code to allow for the maintenance of adopted view corridors
impacted by vegetation, and setting forth details in regard thereto.”
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Should the Planning and Environmental Commission choose to forward a
recommendation of approval for this request, the Community Development
Department recommends the Commission makes the following findings:
“Based upon a review of Section V of this memorandum, and the evidence and
testimony presented the Planning and Environmental Commission finds:
1) That the amendment is consistent with the applicable elements of the
adopted goals, objectives and policies outlined in the Vail comprehensive
plan and is compatible with the development objectives of the town; and
2) That the amendment furthers the general and specific purposes of the
zoning regulations; and
3) That the amendment promotes the health, safety, morals, and general
welfare of the town and promotes the coordinated and harmonious
development of the town in a manner that conserves and enhances its
natural environment and its established character as a resort and residential
community of the highest quality.”
VII. ATTACHMENTS
A. Photographs of Vail’s Adopted View Corridors
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VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: September 4, 2012
ITEM/TOPIC: Resolution No. 25, Series of 2012, A Resolution Calling a Special Election for
November 6, 2012, to be Coordinated with Eagle County, and Submitting Ballot Questions to
the Registered Electors of the Town at the November 6, 2012 Special Election.
PRESENTER(S): Matt Mire
ACTION REQUESTED OF COUNCIL: Approve, amend or deny Resolution No.25, Series of
2012.
BACKGROUND: The Vail Town Council has determined that several changes to the Vail
Town Charter are warranted. All amendments to the Vail Town Charter must be approved by
the registered electors of the Town at a regular or special election.
ATTACHMENTS:
Resolution 25 Series of 2012
Proposed Ordinance
9/4/2012
Resolution No. 25, Series of 2012
RESOLUTION NO. 25, SERIES OF 2012
A RESOLUTION CALLING A SPECIAL ELECTION FOR NOVEMBER 6, 2012, TO BE
COORDINATED WITH EAGLE COUNTY, AND SUBMITTING BALLOT QUESTIONS TO THE
REGISTERED ELECTORS OF THE TOWN AT THE NOVEMBER 6, 2012 SPECIAL
ELECTION
WHEREAS, the Town of Vail (the “Town”), in the County of Eagle and State of Colorado
is a home rule municipal corporation duly organized and existing under the laws of the State of
Colorado and the Vail Town Charter;
WHEREAS, the members of the Town Council have been duly elected and qualified;
WHEREAS, the Town Council determines that several changes to the Vail Town Charter
are warranted;
WHEREAS, all amendments to the Vail Town Charter must be approved by the
registered electors of the Town at a regular or special election; and
WHEREAS, the Town Council wishes to submit ballot questions to the registered
electors of the Town regarding the proposed changes to the Vail Town Charter.
NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF
VAIL, COLORADO THAT:
1. There shall be a special election for the Town on November 6, 2012. Such
election shall be coordinated with Eagle County and conducted under the Uniform Election
Code, C.R.S. § 1-1-101, et seq.
2. At the November 6, 2012 special election, the following ballot questions shall be
submitted to the registered electors of the Town:
Ballot Question No. 1
Shall all references to the masculine gender in the Vail Town Charter be
amended to be gender-neutral?
___ Yes ___ No
Ballot Question No. 2
Shall the words “following the first Monday” be deleted from Section 2.3 of the
Vail Town Charter, so that Town of Vail elections will fall on the first Tuesday in
November, consistent with other elections in the state?
___ Yes ___ No
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9/4/2012
Resolution No. 25, Series of 2012
Ballot Question No. 3
Because federal and state election laws have changed so that an election
commission is no longer necessary or warranted, shall Section 2.5 of the Vail
Town Charter, requiring an election commission, be repealed in its entirety?
___ Yes ___ No
Ballot Question No. 4
Because state law provides adequate procedures for initiative and referendum,
shall the sections of the Vail Town Charter addressing those issues, Sections
5.3(b), 5.3(c), 5.3(d), 5.4, 5.5 and 5.6 be repealed in their entirety, and shall
Section 5.2 be amended to read as follows:
“The procedures for initiative and referendum shall be as provided in state statute
governing municipal initiative and referendum.”?
___ Yes ___ No
Ballot Question No. 5
Because Section 8.4 of the Vail Town Charter currently refers to a separate
Planning Commission and a separate Environmental Commission, and because
the Town has a single, combined Planning and Environmental Commission, shall
Section 8.4 of the Town of Vail Town Charter be repealed in its entirety, and shall
Section 8.3 of the Vail Town Charter be amended to read as follows:
“There shall be established a seven (7) member planning and environmental
commission appointed by the council. Members of the planning and
environmental commission shall be residents of the Town of Vail and registered
electors. The terms of appointment to the planning commission shall be two (2)
years on an overlapping basis. The functions of the planning and environmental
commission shall be defined by ordinance and include but not be limited to
aesthetic, architectural, environmental and ecological coordination and planning
relating to the enhancement and the preservation of the quality of life.”?
___ Yes ___ No
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9/4/2012
Resolution No. 25, Series of 2012
Ballot Question No. 6
Shall Section 9.4 of the Vail Town Charter be amended as follows
“9.4 Capital Program And Additional One Percent Sales Tax.
The manager shall prepare a long-range capital program and submit same to the
council no less than two (2) weeks prior to the submission of the budget. Such
program shall include a statement as to the application of the sales tax revenues
allocated by ordinance to the special revenue fund. Expenditure other than for
capital improvements, and/or open space acquisition, or open space
improvements, or for the payment of debt service on any obligations of the Town
issued to finance the same, unless otherwise approved by shall require not less
than five (5) affirmative votes of the council. Each annual budget shall include a
long-range capital program. The percentage of revenues to be allocated to the
long-range capital program shall be established by ordinance of the Town
Council.”?
___ Yes ___ No
INTRODUCED, PASSED AND ADOPTED at a regular meeting of the Town Council of
the Town of Vail held this 4th day of September, 2012.
________________________________
Andy Daly, Mayor
ATTEST:
________________________________
Lorelei Donaldson, Town Clerk
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ORDINANCE NO. ___
SERIES 2012
AN ORDINANCE ADDING A NEW SECTION 2-1-4 TO THE VAIL TOWN
CODE, TO ENSURE ADEQUATE FUNDING FOR THE TOWN'S LONG-
RANGE CAPITAL PROGRAM
WHEREAS, the Town of Vail, in the County of Eagle and State of Colorado (the
"Town"), is a home rule municipal corporation duly organized and existing under laws of
the State of Colorado and the Vail Town Charter;
WHEREAS, on November 6, 2012, the registered electors of the Town of Vail
voted to repeal Section 9.4 of the Vail Town Charter, relating to the Town's long-range
capital program; and
WHEREAS, to ensure adequate funding for the Town's long-range capital
program, the Council determines that certain aspects of the former Section 9.4 of the
Vail Town Charter should be adopted by ordinance.
NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE
TOWN OF VAIL, COLORADO, THAT:
Section 1. The Vail Town Code is hereby amended by the addition of the
following new Section 2-1-4:
2-1-4: CAPITAL PROGRAM:
Pursuant to Section 9.4 of the Vail Town Charter, each annual budget
shall include a long-range capital program. To ensure adequate funding
for the long-range capital program, at least _______ percent (___%) of all
sales tax revenues received by the Town shall be used for capital
improvements, open space acquisition, or open space improvements, or
for the payment of debt service to finance the same, unless otherwise
approved by not less than five (5) affirmative votes of the Town Council.
Section 2. The Town Council hereby finds, determines and declares that this
ordinance is necessary and proper for the health, safety and welfare of the Town of Vail
and the inhabitants thereof.
Section 3. The amendment of any provision of the Town Code as provided in
this ordinance shall not affect any right which has accrued, any duty imposed, any
violation that occurred prior to the effective date hereof, any prosecution commenced,
nor any other action or proceeding as commenced under or by virtue of the provision
amended. The amendment of any provision hereby shall not revive any provision or
any ordinance previously repealed or superseded unless expressly stated herein.
Section 4. All bylaws, orders, resolutions and ordinances, or parts thereof,
inconsistent herewith are repealed to the extent only of such inconsistency. This
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repealer shall not be construed to revise any bylaw, order, resolution or ordinance, or
part thereof, theretofore repealed.
INTRODUCED, READ ON FIRST READING, APPROVED, AND ORDERED
PUBLISHED ONCE IN FULL ON FIRST READING this ___ day of ____________,
2012 and a public hearing for second reading of this Ordinance set for the _____day of
______________, 2012, in the Council Chambers of the Vail Municipal Building, Vail,
Colorado.
_____________________________
Andy Daly, Mayor
ATTEST:
____________________________
Lorelei Donaldson, Town Clerk
READ AND APPROVED ON SECOND READING AND ORDERED PUBLISHED
this ___ day of ______________, 2012.
_____________________________
Andy Daly, Mayor
ATTEST:
____________________________
Lorelei Donaldson, Town Clerk
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9/4/2012
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: September 4, 2012
ITEM/TOPIC: Update on the Vail Golf and Nordic Clubhouse Project
PRESENTER(S): Tom Braun, Branun Associates Inc Greg Hall Mike Ortiz, Vail Recreation
District
ACTION REQUESTED OF COUNCIL: Provide a review of the material presented, allow
public input and provide feedback with regard to the items presented.
BACKGROUND: Staff presented a “project issues report” at the August 21st Town Council
meeting. This report was prepared based on letters and comments received to date from the
community regarding the clubhouse project. Public comment was taken on the list of issues
and based on this input the list was refined to include better clarification with regard to
concerns about lighting and the overall economic need for the facility. At the conclusion of the
August 21st meeting it was decided that staff would present responses to these issues at the
September 4th and 18th Town Council meetings.
Thirteen issues regarding the project were discussed on August 21st. Due to the overlapping
nature of some of the thirteen issues, they have been consolidated into nine topics to be
discussed at the Council’s September work sessions.
Topics to be discussed on September 4th include:
1. Re-zoning process/General Use(GU) zone district/etc.
2. Tents
3. Future use of 18th Green area once the realignment is complete
4. Parking Lot access
5. Driving Range Netting
STAFF RECOMMENDATION: Provide feedback to the staff regarding the items presented.
This will allow the project team to better respond to the issues which have been gathered and
prepare responses to these issues to be included in a formal application for the project.
ATTACHMENTS:
Powerpoint presentation
Golf Course Clubhouse Memorandum
9/4/2012
Vail TC Work Session
Vail Golf Course Club House Project
Golf Course Club House Update
•Purpose of Meeting/Background
•Discussion of Neighborhood Issues and
Concerns
•Next Steps
6 - 1 - 1
9/4/2012
Vail TC Work Session
Vail Golf Course Club House Project
Purpose/Background
Issues presented on Aug 21
Sept 4th Discussion
1.Re-zoning/GU District
2.Tents
3.Use of 18th Green
4.Parking Lot Access
5.Driving Range Netting
Sept 18th Discussion
1.Follow-up from 9/4
2.Need for/scale of facility
3.Project design
4.Operations plan
5.Parking Management
Plan
6 - 1 - 2
9/4/2012
Vail TC Work Session
Vail Golf Course Club House Project
Re-zoning/GU District
Project Team’s Original objectives
•Resolve the existing condition of the club house area
being zoned both General Use (GU) and Outdoor
Recreation (OR).
•Establish development standards or a development
review process that will allow for building height up to 33’
(sloping roofs).
6 - 1 - 3
9/4/2012
Vail TC Work Session
Vail Golf Course Club House Project
Re-zoning/GU District
6 - 1 - 4
9/4/2012
Vail TC Work Session
Vail Golf Course Club House Project
Re-zoning/GU District
6 - 1 - 5
9/4/2012
Vail TC Work Session
Vail Golf Course Club House Project
Re-zoning/GU District
6 - 1 - 6
9/4/2012
Vail TC Work Session
Vail Golf Course Club House Project
Re-zoning/GU District
Neighborhood issues
•“Confusion over what comes first, re-zoning or
development plan.”
•“Don’t want to re-zone until we see the development
plan, they need to be done together.”
•“Uncomfortable with long list of uses in the GU district.”
•“Uncomfortable with lack of assurance of what might
happen in the future (relates back to long list of
Conditional Uses in GU).”
6 - 1 - 7
9/4/2012
Vail TC Work Session
Vail Golf Course Club House Project
Re-zoning/GU District
Alternative proposal
•single zone district
•eliminates GU
•more restrictive uses
•OR allows intended uses
•maintains CUP review
•necessitates code
amendment for bldg height
6 - 1 - 8
9/4/2012
Vail TC Work Session
Vail Golf Course Club House Project
Re-zoning/GU District
Alternative Building Height Amendments
•Increase height to 30’/33’in OR District
•Increase height in OR but limit to specific buildings or
locations
•Allow for increased height subject to conformance with
criteria
6 - 1 - 9
9/4/2012
Vail TC Work Session
Vail Golf Course Club House Project
Tents
•CUP for club house to include restriction on tents.
•No tents for any private function.
•The patio associated with the club house will include
some sort of permanent cover/awning structure
•Tents for “bona fide community events”could still be
proposed.
-Approval of a conditional use permit and/or a
Special Events permit would be required.
6 - 1 - 10
9/4/2012
Vail TC Work Session
Vail Golf Course Club House Project
Use of 18th Green
•18th Green area will be
programmed/re-purposed
•Uses to be set forth in
CUP for club house
6 - 1 - 11
9/4/2012
Vail TC Work Session
Vail Golf Course Club House Project
Use of 18th Green
Practice Green
6 - 1 - 12
9/4/2012
Vail TC Work Session
Vail Golf Course Club House Project
Use of 18th Green
Putting
Course
6 - 1 - 13
9/4/2012
6 - 1 - 14
9/4/2012
Vail TC Work Session
Vail Golf Course Club House Project
Parking Lot Access
6 - 1 - 15
9/4/2012
Vail TC Work Session
Vail Golf Course Club House Project
Parking Lot Access
6 - 1 - 16
9/4/2012
Vail TC Work Session
Vail Golf Course Club House Project
Driving Range Net
•Project Cost Estimates -$555,000-$580,000
•Photo simulation
•New nets will not be installed this year
•Alternatives to nets are under consideration
•Mitigation as part of club house design
6 - 1 - 17
9/4/2012
Vail TC Work Session
Vail Golf Course Club House Project
Driving Range Net
6 - 1 - 18
9/4/2012
Vail TC Work Session
Vail Golf Course Club House Project
Driving Range Net
6 - 1 - 19
9/4/2012
Vail TC Work Session
Vail Golf Course Club House Project
Driving Range Net
6 - 1 - 20
9/4/2012
Vail TC Work Session
Vail Golf Course Club House Project
Driving Range Net
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9/4/2012
Vail TC Work Session
Vail Golf Course Club House Project
Next Steps
Sept 18th Discussion
Follow-up from 9/4
Need for/scale of facility
Building and Site Plan design
Operations plan
Parking Management Plan
Additional Work Sessions?
Submittal in late Sept/Oct
6 - 1 - 22
9/4/2012
Vail TC Work Session
Vail Golf Course Club House Project 6 - 1 - 23
9/4/2012
To: Town Council
From: Public Works
Date: September 4, 2012
Subject: Golf Course Clubhouse Project Update
I. PURPOSE
The purpose of this agenda item is to update the Town Council and the community on
the Golf Course Clubhouse Renovation Project. As discussed with Council on August
21st, the main focus of this meeting will be for the Council, community and project team
to discuss responses to issues that have been raised by neighbors and community
members. It is anticipated that this discussion will continue at the Council’s September
18th meeting.
II. BACKGROUND
Staff presented a “project issues report” at the August 21st Town Council meeting. This
report was prepared based on letters and comments received to date from the
community regarding the clubhouse project. Public comment was taken on the list of
issues and based on this input the list was refined to include better clarification with
regard to concerns about lighting and the overall economic need for the facility. At the
conclusion of the August 21st meeting it was decided that staff would present responses
to these issues at the September 4th and 18th Town Council meetings.
Thirteen issues regarding the project were discussed on August 21st. Due to the
overlapping nature of some of the thirteen issues, they have been consolidated into nine
topics to be discussed at the Council’s September work sessions.
Topics to be discussed on September 4th include:
1. Re-zoning process/General Use(GU) zone district/etc.
2. Tents
3. Future use of 18th Green area once the realignment is complete
4. Parking Lot access
5. Driving Range Netting
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9/4/2012
Town of Vail Page 2
Topics to be discussed on September 18th include:
1. Follow-up from 9/4 discussion
2. Facility need market assessment (functionality, size and desirability)
3. Overall project design (building, site/landscape design, parking, etc.)
4. Operations Plan for facility/how is facility managed/neighbors assurances/etc.
5. Parking management plan
At previous meetings the Town Council has made decisions on a number of aspects of
the project. These include:
• Moving forward with the re-design of the 18th hole,
• Proceed with building design, which includes a rental space for up to 200 people
inside,
• Revise the site plan to include a parking solution that does not locate parking on the
18th green, and
• Re-purpose the old 18th green area with a recreational amenity.
Design work continues to evolve on these aspects of the project and community input
will continue to be taken regarding the project.
In addition, the communication outreach program presented to the Council in August
has been implemented and will continue to be used throughout the project.
III. SUMMARY OF NEIGHBORHOOD ISSUES
The following summarizes the issues, comments and questions for the five topics listed
above. In some cases the team’s response to these issues is quite direct, in other
cases alternative approaches are presented. Final decisions on responses to these
issues will be made following input from the Council and community, design team
revisions and will be reflected in formal applications to be submitted in the coming
weeks.
1. Rezoning Process/General Use Zone District
• “Confusion over what comes first, re-zoning or development plan.”
• “Don’t want to re-zone until we see the development plan, they need to be done
together.”
• “Uncomfortable with long list of uses in the GU district.”
• “Uncomfortable with lack of assurance of what might happen in the future (relates
back to long list of Conditional Uses in GU).”
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9/4/2012
Town of Vail Page 3
Response
At the outset of this effort the project team’s objective with the zoning/development
review process was to:
• Resolve the existing condition of the clubhouse area being zoned both
General Use (GU) and Outdoor Recreation (OR). Having one development
area zoned two different districts creates an awkward situation.
• Establish development standards or a development review process that will
allow for building height up to 30’ (flat roofs) and 33’ (sloping roofs).
Currently, OR zoning allows only 21/24’ building height.
• Prepare the development plan and conditional use applications responding to
the revised zoning if approved.
The original approach to addressing these objectives was to propose re-zoning the
entire clubhouse area and related site improvement area to GU. This would
establish one zone district for the entire area and also allow for a taller building to be
proposed (+/-33’ is the desired height for the clubhouse) as all development
standards are determined by the Planning and Environmental Commission (PEC).
This allowed the greatest input and flexibility for the public, neighbors and PEC to
address the issues of the project. This initial proposal prompted the neighborhood
concerns listed above.
In response to neighbor concerns the project team withdrew the re-zoning proposal
and verbally committed to submitting any re-zoning application concurrently with a
Conditional Use Permit and Development Plan. With regard to re-zoning, a new
approach is under consideration that would achieve the project team’s objectives
while also addressing neighborhood concerns. In essence, this approach involves
rezoning the entire clubhouse area to Outdoor Recreation. This approach would:
• Establish one zone district for the clubhouse area
• Eliminate the GU zone (currently a portion of the parking lot is zoned GU)
• Provide a much more limited list of potential uses (as compared to the GU
district)
• Allow for a “golf course” as a “use by right”, however, the clubhouse would be
an accessory use and require approval of an amendment to the existing
Conditional Use Permit, thereby ensuring a public review process for the
entire project.
The OR district as currently written does not allow for building height necessary to
design a quality clubhouse facility. In order to address this situation a code
amendment to the OR district would also be proposed. While the specifics of this
amendment are currently under study, the objective would be to allow building
height up to 33’ and limit circumstances under which this additional building height
could be proposed (so as to not open the door to taller buildings on other OR zoned
lands).
With an OR code amendment to building height this new approach would address
both neighborhood concerns about zoning and the objectives of the project team.
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9/4/2012
Town of Vail Page 4
2. Tent/Temporary Facilities
• “What is the visual impact of large tents?”
• “What is the length of time facilities could be up?”
• “Concerned about noise, related impacts of outdoor use.”
Response
The project team has concluded that the proposed clubhouse facility can be
successful without tents and in the formal applications for this project will propose a
restriction prohibiting tents. There are two caveats to this:
• The patio associated with the clubhouse will include some sort of permanent
cover/awning structure, the design of which will be integrated into the building.
This is necessary to provide outdoor space with protection from sun and rain.
• Tents for “bona fide community events” (i.e. an example of a bona fide
community event would be a reception for the 2015 World Championships, a tent
for a private wedding reception or anniversary party would not be a bona fide
community event) would still be permitted. Erecting a tent would require review
and approval of a conditional use permit (“temporary structures” are a CUP in the
OR District) and/or a Special Events permit would be required.
3. What happens to existing 18th green
• “Uncertainty over how this space will be used/programmed is a concern.”
• “Concern that this space could accommodate a tent in the future.”
• “Any re-use of 18th green area should remain golf oriented, i.e. putting green.”
Response
The project team understands concerns with uncertainty as to how the 18th green
area may be used in the future. While the restriction on tents addresses this concern
to a degree, the team is committed to programming or re-purposing this area and will
propose specific uses for the 18th green area as a element of the CUP application for
the clubhouse. Uses envisioned for this area include range of low-impact, passive
recreation uses that will maintain the “green” landscaped condition of this area.
Examples of these include a putting course, a putting/chipping facility, or space for
other activities such as bocce ball, croquet, badminton, etc. The Vail Recreation
District is very interested in the perspective of immediate neighbors as they finalize
decisions on how this area could be used.
4. Bus Access/Bikes/General Traffic Implications
• “Moving parking lot access +/-70’ to the south creates a significant safety hazard
for westbound bikes (because of diminished site distance).”
• “Situation is already dangerous, moving access will make it that much more of a
problem.”
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9/4/2012
Town of Vail Page 5
Response
The benefit of shifting the parking lot entry to the south was to improve the efficiency
and flow of cars and buses in the parking lot. In response to neighbor concerns, a
close look was taken at the sight lines and stopping/reaction time for bicycles
travelling westbound on Sunburst Drive. In some cases conflicting standards were
found for bicycle stopping/reaction time. However, the proposed driveway location
did not meet the standards outlined in the ASHTO Manual (the most widely used
manual of its kind). As a result, the idea of moving the access point has been
dropped. Existing access points will be maintained in the new parking lot design.
5. Driving Range Net
• “Concerned about aesthetic impact of taller net.”
Response
While solutions to mitigating safety hazards from the driving range continue to be
studied, the following new information will be presented by VRD:
• Initial construction cost estimates for new netting range from $428,000 to
$445,000, adding design costs, as well as a contingency for unknown design
issues and to deal with unanticipated construction difficulties, a project budget of
$ 555,000-580,000 is more realistic.
• Photo simulations of the baffle net will be presented at the Town Council Meeting
• VRD is considering the viability of a “monitoring and enforcement” program at the
range to control errant golf balls
• The design of outdoor spaces around the clubhouse will likely include design
features to mitigate potential hazards from the driving range.
IV. NEXT STEPS
The next step in this process will be to continue discussion of the “project issues report”
at the Council’s September 18th meeting. Depending upon the progress made at the
September meetings, formal applications to the PEC could be submitted as early as late
September or early October.
September 18th
• Open work sessions with the Town Council and community providing the project
team responses to the following items
1. Follow-up from 9/4 discussion
2. Need for facility/scale of facility
3. Overall project design (building, site/landscape design, parking, etc.)
4. Operations Plan for facility/how is facility managed/neighbors assurances/etc.
5. Parking management plan
Public comment from the community would be encouraged during the discussion
and based on the input and comments received from both the public and council
additional work sessions can be scheduled prior to submitting the formal PEC
application.
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Town of Vail Page 6
Late September-October
• PEC applications are made for the project (Conditional Use Permit and Zoning).
October-December
• Review and approval by the various town boards.
• Construction begins on temporary clubhouse facilities.
November- February
• Construction plans and documents for the project are prepared.
March
• Project is bid to contractors.
April
• Contract Awarded.
Late April
• Construction begins on the clubhouse project.
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9/4/2012
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: September 4, 2012
ITEM/TOPIC: Vail Local Licensing Authority (VLLA) appointment to fill a vacancy.
PRESENTER(S): Pam Brandmeyer
ACTION REQUESTED OF COUNCIL: Staff requested the Town Council interview each
applicant for the VLLA board at the work session meeting and asks that Council appoint
one new member at the evening meeting.
BACKGROUND: Applicants to the VLLA must be citizens of the United States, qualified
electors of the Town of Vail and have resided in the Town of Vail for not less than two years
preceding appointment and shall have no direct financial interest in any license to sell
alcoholic beverage or any location having any such license. Duties of the five-member board
include review of all Town of Vail liquor license applications. There is currently one vacancy
on the VLLA. The town received two (2) applications for the vacancy. Staff requests Council
interview each applicanat at the work session and then appoint one member to the VLLA at
the evening meeting. The terms of the appointments run from August, 2012 to June, 2013.
The applicants are: 1) Luca Bruno*; and 2) Chris Parks.
*Please note that Luca Bruno cannot make the interview appointment as he is out of the
country on business.
STAFF RECOMMENDATION: Appoint one member to the VLLA at the evening meeting to
complete a vacancy which term ends June 1, 2013.
9/4/2012
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: September 4, 2012
ITEM/TOPIC: Century Link Utility Easement at Ford Park Soccer Field
PRESENTER(S): Tom Kassmel
ACTION REQUESTED OF COUNCIL: Approve a Century Link Utiility Easement at Ford Park
Soccer Field lot.
BACKGROUND: Century Link replaced a failing utility line at the Northwoods Condominiums
this past Spring. They completed an underground bore in order to accommodate the new line
along the east edge of the Northwoods driveway, and behind their existing entrance
sign. Upon completion it was determined that the new line was actually on Town property.
Century Link is requesting an easement from the Town for this new utility line in order to keep
it in its existing location. The existing utility line currently does not impact any town
infrastructure or landscape and does not require any further disturbance to Town property.
STAFF RECOMMENDATION: Staff recommends approving the easement thru the Ford Park
Soccer Field Lot, legally known as Vail Village Filing 7 Block 2 Tract & Lot A & B, in a form
approved by the Town attorney with the requirement that Century Link will remove the line and
vacate the easement as necessary at any such time that the Town requests its removal or
relocation.
ATTACHMENTS:
Memo
Aerial Exhibit
9/4/2012
To: Town Council
From: Public Works
Date: 9/4/12
Subject: Century Link Utility Easement at Ford Park Soccer Field Lot
I. BACKGROUND
Century Link replaced a failing utility line at the Northwoods Condominiums this past
Spring. They completed an underground bore in order to accommodate the new line
along the east edge of the Northwoods driveway, and behind Northwoods existing
entrance sign. Upon completion it was determined that the new line was actually on
Town property.
Century Link is requesting an easement from the Town for this new utility line in order to
keep it in its existing location. The existing utility line currently does not impact any
town infrastructure or landscape and does not require any further disturbance to Town
property.
II. STAFF RECOMMENDATION
Staff recommends approving the easement thru the Ford Park Soccer Field Lot, legally
known as Vail Village Filing 7 Block 2 Tract & Lot A & B, in a form approved by the
Town attorney with the requirement that Century Link will remove the line and vacate
the easement as necessary at any such time that the Town requests its removal or
relocation.
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Century Link Utility Line
Easement Request
Copyright 2011 Esri. All rights reserved. Fri Aug 24 2012 02:38:22 PM.
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9/4/2012
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: September 4, 2012
ITEM/TOPIC: South Frontage Road Improvements and Guardrail Installation Project
PRESENTER(S): Tom Kassmel
ACTION REQUESTED OF COUNCIL: Staff requests Town Council allocate $396,000 from
the Traffic Impact Fee Fund to the 2012 budget and authorize the Town Manager to enter into
an agreement with Elam Construction Inc. to complete the South Frontage Road
Improvements and to enter into a separate agreement with Ideal Fencing Corp. to complete
the Guardrail Installation project.
BACKGROUND: In 2011, the Town of Vail and Colorado Department of Transportation
(CDOT) entered into an Intergovernmental Agreement (IGA) regarding the use of the Frontage
Roads for overflow parking. The IGA outlined certain safety improvements that are required to
be installed by the Town at the overflow parking locations. The improvements to be completed
in 2012 include shoulder widening of the South Frontage Rd. from approximately the Vail
Resorts maintenance facility to the heli-pad, and guardrail installation along I-70 in two
locations; westbound I-70 from Safeway to Arosa Drive and eastbound in the same location as
the above described shoulder widening. Included in the improvements of the South Frontage
Road is CDOT required westbound left turn lane at West Lionshead Circle. The existing left
turn volumes during the peak hour at this location warrant the construction of a turn lane and
the improvements have been identified by CDOT and the Town’s Transportation Masterplan
(2009). Traffic impact fees paid for by the surrounding new developments, Arrabelle,
Landmark and Lions Square Lodge North, were collected for this turn lane improvement. The
Town publically bid the above projects and received bids on August 28, 2012. Only one bid
was received for the Frontage Road improvements, Elam Construction; and two bids were
received for the guardrail installation, Ideal Fencing Corp. and Adarand.
STAFF RECOMMENDATION: Staff recommends allocating $396,000 from the Traffic Impact
Fee Fund to the 2012 budget for the required turn lane at West Lionshead Circle, and to
authorize the Town Manager to enter into contracts, in a form approved by the Town Attorney,
with Elam Construction Inc to complete the Frontage Road Improvements and with Ideal
Fencing Corp to complete the guardrail installation.
ATTACHMENTS:
Memo
9/4/2012
To: Town Council
From: Public Works
Date: September 4, 2012
Subject: South Frontage Road Improvements and Guardrail Installation Projects
I. ACTION REQUESTED OF COUNCIL
Staff requests Town Council allocate $396,000 from the Traffic Impact Fee Fund to the
2012 budget and authorize the Town Manager to enter into an agreement with Elam
Construction Inc. to complete the South Frontage Road Improvements and to enter into
a separate agreement with Ideal Fencing Corp. to complete the Guardrail Installation
project.
II. BACKGROUND
In 2011, the Town of Vail and Colorado Department of Transportation (CDOT) entered
into an Intergovernmental Agreement (IGA) regarding the use of the Frontage Roads for
overflow parking. The IGA outlined certain safety improvements that are required to be
installed by the Town at the overflow parking locations. The improvements to be
completed in 2012 include shoulder widening of the South Frontage Rd. from
approximately the Vail Resorts maintenance facility to the heli-pad, and guardrail
installation along I-70 in two locations; westbound I-70 from Safeway to Arosa Drive and
eastbound in the same location as the above described shoulder widening.
Included in the improvements of the South Frontage Road is CDOT required westbound
left turn lane at West Lionshead Circle. The existing left turn volumes during the peak
hour at this location warrant the construction of a turn lane and the improvements have
been identified by CDOT and the Town’s Transportation Masterplan (2009). Traffic
impact fees paid for by the surrounding new developments, Arrabelle, Landmark and
Lions Square Lodge North, were collected for this turn lane improvement.
The Town publically bid the above projects and received bids on August 28, 2012. Only
one bid was received for the Frontage Road improvements, Elam Construction; and two
bids were received for the guardrail installation, Ideal Fencing Corp. and Adarand. The
bids received are as follows;
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9/4/2012
Town of Vail Page 2
South Frontage Road Improvements Bid
Elam Construction Inc.: $946,102.20
Guardrail Installation Bids
Adarand $114,953.75
Ideal Fencing Corp $107,921.50
By awarding the contracts to Elam Construction and Ideal Fencing Corp. the total
project costs and budget are as follows;
Total Bid Construction Costs: $1,054,023.70
Project Budget
Capital Budget (for Guardrail): $150,000
Capital Budget for Widening (TIF): $480,000
Traffic Impact Fee (Not Allocated at this time): $396,000
Capital Maintenance Budget (for Drainage): $120,000
Total Budget: $1,146,000
III. Staff Recommendations
Staff recommends allocating $396,000 from the Traffic Impact Fee Fund to the 2012
budget for the required turn lane at West Lionshead Circle, and to authorize the Town
Manager to enter into contracts, in a form approved by the Town Attorney, with Elam
Construction Inc to complete the Frontage Road Improvements and with Ideal Fencing
Corp to complete the guardrail installation.
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9/4/2012
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: September 4, 2012
ITEM/TOPIC: Adjournment (8:30 p.m.)
9/4/2012