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HomeMy WebLinkAbout2012-09-04 Agenda and Support Documentation Town Council Work SessionVAIL TOWN COUNCIL WORK SESSION AGENDA VAIL TOWN COUNCIL CHAMBERS 75 S. Frontage Road W. Vail, CO 81657 1:00 P.M., SEPTEMBER 4, 2012 NOTE: Times of items are approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. Public comments on work session item may be solicited by the Town Council. 1. ITEM/TOPIC: DRB/PEC Update: Note: There were no DRB hearings since the last Town Council hearing. (10 minutes) PRESENTER(S): Warren Campbell 2. ITEM/TOPIC: Combined Ambulance District White paper (20 min.) PRESENTER(S): Fred Morrison with Eagle County Ambulance District and Christ Montera with Western Eagle County Ambulance District 3. ITEM/TOPIC: LionsHead/Lionshead uniformity discussion (15 min.) PRESENTER(S): Stan Zemler 4. ITEM/TOPIC: Vail Local Licensing Authority (VLLA) interview appointments to fill a vacancy. (5 min.) PRESENTER(S): Pam Brandmeyer ACTION REQUESTED OF COUNCIL: Staff requests the Town Council interview each applicant for the VLLA board at the work session meeting and appoint one new member at the evening meeting. BACKGROUND: Applicants to the VLLA must be citizens of the United States, qualified electors of the Town of Vail and have resided in the Town of Vail for not less than two years preceding appointment and shall have no direct financial interest in any license to sell alcoholic beverage or any location having any such license. Duties of the five-member board include review of all Town of Vail liquor license applications. There is currently one vacancy on the VLLA. The town received two (2) applications for the vacancy. Staff requests Council interview each applicanat at the work session and then appoint one member to the VLLA at the evening meeting. The terms of the appointments run from August, 2012 to June, 2013. The applicants are: 1) Luca Bruno*; and 2) Chris Parks. *Please note that Luca Bruno cannot make the interview appointment as he is out of the country on business. 9/4/2012 STAFF RECOMMENDATION: Interview applicants at the work session and appoint one member to the VLLA at the evening meeting. 5. ITEM/TOPIC: An Update to the Vail Town Council on the Municipal Site Redevelopment Project (60 Minutes) PRESENTER(S): Stan Zemler Will Hentschel ACTION REQUESTED OF COUNCIL: The Project Design Team is asking the Vail Town Council to provide final direction on the parking program for the new municipal office building. Should the Project Design Team continue to development the revised parking program as presented which provides Town of Vail customer vehicle parking on the ramp leading into the shared parking garage? BACKGROUND: On August 21, 2012, the Project Design Team presented an update on the redevelopment project to the Vail Town Council. Following the presentation, the Town Council asked the Design Team to explore parking program options which would accommodate the use of the Town's portion of the parking spaces for public parking (ie skier parking). To that end, a revised parking plan has been developed. The objectives of the revised plan is to ensure the parking needs of the redevelopment project are achieved and the established goals of the project are met. To aid in the process of evaluating the merits of the revised plan, a series of pros and cons have been identified. These pros and cons are to be outlined in the presentation. STAFF RECOMMENDATION: The Project Design Team recommends the Vail Town Council instructs the team to continue to develop the revised parking plan as presented. 6. ITEM/TOPIC: Epic Discovery, A Summer Mountain Adventure, Presentation. (30 min.) PRESENTER(S): Chris Jarnot, Vail Resorts ACTION REQUESTED OF COUNCIL: An opportunity for the Council and community to listen to the presentation and ask questions. 7. ITEM/TOPIC: Information Update and Attachments: 1) Regulatory Improvements for Special Events - Kelli McDonald/Pam Brandmeyer; 2) Public Parking on Private Property Signs – Bill Gibson; 3) River Health update - Kristen Bertuglia; 4) UBC sprinkler requirements - George Ruther/Mark Miller; 5) July 2012 Sales Tax Memorandum - Sally Lorton; 6) Timber Ridge Memo - TRACT/Nina Timm; 7) Revenue Highlights 090112 - Kathleen Halloran; and 8) Investment Report - Kathleen Halloran. (15 min.) PRESENTER(S): Various 8. ITEM/TOPIC: Matters from Mayor and Council (15 min. ) 9/4/2012 9. ITEM/TOPIC: Executive Session, pursuant to: 1) C.R.S. §24-6-402(4)(a)(b) (e) - to discuss the purchase, acquisition, lease, transfer, or sale of property interests; to receive legal advice on specific legal questions; and to determine positions, develop a strategy and instruct negotiators, Regarding: Ever Vail Redevelopment Agreement and Municipal Building Redevelopment. (60 min. ) PRESENTER(S): Matt Mire 10. ITEM/TOPIC: Adjournment (4:50 p.m.) NOTE: UPCOMING MEETING START TIMES BELOW ALL ARE APPROXIMATE DATES AND TIMES AND SUBJECT TO CHANGE) -------------------- THE NEXT REGULAR VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BEGIN AT APPROXIMATELY 12:30 P.M. (or TBD), TUESDAY, SEPTEMBER 18, 2012 IN THE VAIL TOWN COUNCIL CHAMBERS FUTURE AGENDA ITEMS: Ongoing agenda items TBD: DRB/PEC updates - Warren - WS - 15 min.; Information Updates Attachments: WS - 15 min.; Executive Session items: 30 min.; Consent Agenda: 5 min.; Town Manager Report: Fire and ERWSD updates - 5 min. TBD: Vail Golf Course Clubhouse - Greg H. - ES - 60 min. - 9/18 Vail Group Sales update - Kelli - WS - 30 min. - 9/18 Capital Budget/Operating Budget discussion - Judy C/Kathleen H - ES - 60 min. - 9/18 Capital Reserves to fund outlying projects - Judy C - WS - 30 min. - 9/18 ERWSD Potato Patch Easement and site visit - Tom K/John Cahill - WS site visit- 45 min./ES - 15 min. - 9/18 VLMD 2013 Operating Plan discussion - Kelli - WS - 30 min. - 9/18 Employee Housing Strategic Plan - Nina - ES - 30 min. - 9/18 Fire Siren Demo - Mark M. - WS - 15 min. - 9/18 Forest Service Discussion - David Neely/Mark Miller - ES - 15 min. - 9/18 Buy-down program funding discussion - Nina - WS - 30 min. - TBD Community Foundations discussion - Council - WS - 30 min. - TBD Strategic Parking Plan discussion - Greg H. - WS - 30 min. - TBD Site Visit - Library - Pam Brandmeyer - WS - 10/16 Site Visit - Sundial Plaza - Gregg B. - WS - 30 min. - TBD Ever Vail - George - 30 min. - ES - 9/18/12 ERWSD - Drought Wrapup Discussion - Diane Johnson/Linn Brooks - WS - 15 min. - TBD ERWSD - Wastewater Master Plan - Linn Brooks/Siri Roman/Todd Fessenden - WS - 30 min. - TBD Ford Park discussion re: noise - Todd O./Greg Hall - WS - 30 min. - TBD Recycling discussion - Kristen B - 30 min. - WS - TBD Open Space Discussion with Toby Sprunk, Eagle County Open Space Director - TBD Housing Fee in Lieu Discussion – TBD 9/4/2012 Gore Creek Water Quality Update - Bill Carlson - TBD Outdoor Display Goods - George Ruther - TBD Historic District - George Ruther - TBD Sister City discussion - TBD 9/4/2012 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: September 4, 2012 ITEM/TOPIC: DRB/PEC Update: Note: There were no DRB hearings since the last Town Council hearing. PRESENTER(S): Warren Campbell ATTACHMENTS: PEC results from August 27, 2012 9/4/2012 Page 1 PLANNING AND ENVIRONMENTAL COMMISSION August 27, 2012 1:00pm TOWN COUNCIL CHAMBERS / PUBLIC WELCOME 75 S. Frontage Road W. - Vail, Colorado, 81657 **order and times of agenda items are subject to change** Members Present Members Absent Susan Bird Luke Cartin Pam Hopkins Michael Kurz Bill Pierce Henry Pratt John Rediker 60 minutes 1. A request for a recommendation to the Vail Town Council, pursuant to Section 12-3-7, Amendment, Vail Town Code, for prescribed regulations amendments to Title 12, Zoning Regulations, and Title 14, Development Standards, Vail Town Code, to require restoration of watercourses and riparian areas, and setting forth details in regard thereto. (PEC120011) Applicant: Town of Vail Planner: Rachel Dimond ACTION: Tabled to September 10, 2012 MOTION: Rediker SECOND: Pratt VOTE: 5-0-0 Rachel Dimond gave a presentation per the Staff memorandum. Commissioner Pierce asked how the multiple regulations overlapped. Rachel Dimond clarified that the most restrictive regulation applied. Commissioner Pierce asked which streams were subject to the regulations. Rachel Dimond indicated that the subject streams are mapped. The map will be provided to the Commission at their next hearing. Commissioner Pierce asked how the regulations would apply to properties with multiple- ownership such as a duplex or condominium. Rachel Dimond indicated that the regulations are intended to apply to all ownership scenarios. Commissioner Pierce noted concern about one owner preventing another owner from building. He asked how the regulations would apply to the Town’s park in Vail Village. Rachel Dimond described the proposed exemptions from the new regulations, including the Gore Creek Promenade. Commissioner Bird commented on locations in Gore Creek where property owners have created pools with boulders. 1 - 1 - 1 9/4/2012 Page 2 Rachel Dimond noted that these actions would not be allowed, but can be difficult to detect and enforce. Commissioner Bird asked if the Town was coordinating with Eagle County to address this in unincorporated parts of the community. Rachel Dimond identified past coordination efforts. She noted that public education will continue to be an important, on-going element of this project. Commissioner Bird asked about the monitoring of creeks other than Gore Creek. Rachel Dimond noted that established tributaries will also be addressed. Commissioner Pratt asked what the definition was for “normal” high water mark. He recommended re-examining the definition since there is so much annual variation. Commissioner Pierce asked if the setbacks could apply to the 100-year flood plain line. Rachel Dimond noted that this was considered, but would create much non-conformity and did not achieve the intended goals. Commissioner Rediker noted the development restrictions outlined in the Avon Code and asked if similar criteria are in the Vail Town Code. Rachel Dimond clarified the restrictions in the flood plain, but that Vail’s regulations are not as restrictive in other areas. Commissioner Rediker noted that the challenge with any new regulations is how Vail has grown up over time. In a perfect world, he agrees that setbacks should be from the high water mark and not the centerline. He asked how 15 feet was selected as a proposed setback. Rachel Dimond explained that 15 feet is the minimum Zone 1 dimension in other agency’s regulations to prevent erosion and to protect habitat, but this is not an adequate buffer to address chemical filtration. Commissioner Rediker agreed with Commissioner Pierce’s concerns about how the regulations could affect multiple ownership properties. He asked about Town sponsored incentive programs. Rachel Dimond noted the only Trees for Vail currently exists. Commissioner Rediker stated that an incentive component needs to be implemented along with the regulations. He noted that the memorandum focuses on setbacks and restoration but other issues related to stream health should be discussed such as pesticide/herbicide use, point source mapping/evaluation, etc. Rachel Dimond noted that several water quality projects have been proposed in next year’s budget. Projects may include sand and soil separator maintenance, outfall mapping and stream tract restoration. Commissioner Rediker asked if other communities, other than those included in the packet, could have regulations worth researching. 1 - 1 - 2 9/4/2012 Page 3 Rachel Dimond noted that the communities researched are similar to Vail, but that Staff will continue to gather more examples. Commissioner Pierce asked if there could be an exception to the joint property owner approval requirement for these stream issues. Rachel Dimond noted that Staff will explore the issue further. Commissioner Pratt noted concern about shifting the setback from centerline to stream edge. Unless the numbers are changed, the change could result in many non-conforming houses. He also commented that beavers can quickly remove trees and vegetation along the creek. Rachel Dimond noted that the regulations are not intended to require specific species of vegetation, but to provide a general guideline/intent for that area. Commissioner Pratt gave an example of a house where the owners removed all the existing willows for a view of the creek. He is concerned that landscaping regulations may be difficult to implement with such an owner. Commission Pierce identified the creek at the golf course along the South Frontage Road as a highly visible location for a Town initiated demonstration project to help with public education. Commissioner Hopkins noted that the path between the Village and Ford Park could be another location for a demonstration project. Rachel Dimond noted that Stephens Park and the neighborhood along Aspen Bridge Lane are examples of recent Town projects. Commissioner Rediker asked if a future Town project could include surveying along the creek. He recommended that this information could be used to fully understand the impacts of the proposed regulations. He noted that the regulations must be reasonable and balance the needs of both the people of Vail and the creek. Jim Lamont, Vail Homeowners Associations, asked how wetlands fit into this discussion since some wetlands are outside the flood areas. Rachel Dimond noted that wetlands regulations will be address separately. Jim Lamont asked for additional detailed maps and graphics to help the public understand the impacts of the proposed regulations. He asked if there are criteria, other than GRFA, than can trigger compliance, such as adding site coverage. He asked if demolition permits should be part of this discussion since recently some trees were removed at a house on Mill Creek Circle without design review approval. He noted that the centerline setback was adopted in the early 1970’s and much of east and west Vail were built under Eagle County jurisdiction, so new regulations could have a punitive impact. He asked that the Town identify critical areas for restoration. He also noted that there has been very little press addressing water quality. He recommended preparing the public for why these regulations may be needed. Commissioner Rediker agreed with Jim Lamont, stating the public does not understand that Gore Creek has been listed as impaired water. He noted that there may be resistant to from some businesses, but we are beyond that point. 1 - 1 - 3 9/4/2012 Page 4 Commissioner Pratt noted that the Town has been available to meet onsite to discuss pine beetle and other issues with individual homeowners and noted that a similar Town resource could be made available for this issue. Commissioner Hopkins noted that there are no “green” methods of addressing pine beetles without potential impact to the creek. She asked about opportunities to address pesticides near the creek. Jim Lamont noted that Gore Creek along the golf course was channelized during the construction of I-70. He agreed that this could be a good demonstration project and that the regulations should allow un-channelizing these types of areas. 60 minutes 2. A request for a recommendation to the Vail Town Council for a prescribed regulations amendment, pursuant to 12-3-7, Amendment, Vail Town Code, to allow for amendments to Title 12, Zoning Regulations, to amend the development review process, and setting forth details in regard thereto. (PEC120010) Applicant: Town of Vail Planner: Rachel Dimond ACTION: Tabled to September 10, 2012 MOTION: Hopkins SECOND: Bird VOTE: 5-0-0 Rachel Dimond gave a presentation per the Staff memorandum. Commissioner Rediker asked for examples of consolidating land uses into broader categories. Rachel Dimond described consolidating all types of retail stores into one land use category in commercial districts and consolidating the various industrial uses allowed in the Heavy Service District. She noted that today some zone districts are more of an inventory of past businesses than a list of desired land uses. She provided the example of horse stables with specific standards being allowed in the Hillside Residential district which is applied to Spraddle Creek. However, the existing stables are located outside the Town boundary and the question should be asked if this is still an appropriate allowable use. Jim Lamont recommended creating a computer program that can be searched by categories, rather than listing only by district. He noted than when the original zoning ordinance was written it was both too broad to be interpreted and too specific to be useful. He noted that the 1974 updates were intended to preserve resort type retail uses and to ensure community uses such as grocery stores since Vail was a new town. He noted that the essential services such as grocery stores and gas stations have now migrated outside the core areas. The early zoning regulations were designed to create a whole community. Now that the community could be considered from Frisco to Glenwood Springs, and many land uses such as industrial have moved out of town, he said more emphasis should be placed on the resort component in Vail. 3. A request for the review of a variance from Section 12-6G-6, Setbacks, Vail Town Code, pursuant to Chapter 12-17, Variances, Vail Town Code, to allow for the construction of a garage within the setbacks, located at 4192 Columbine Way/Lots 25 & 26, Bighorn Terrace, and setting forth details in regard thereto. (PEC120027) Applicant: Anne Upton, represented by Pierce Architects Planner: Bill Gibson ACTION: Tabled to September 10, 2012 MOTION: Pratt SECOND: Rediker VOTE: 5-0-0 1 - 1 - 4 9/4/2012 Page 5 4. A request for the review of conditional use permits, pursuant to Section 12-9C-3, Conditional Uses, Vail Town Code, for a healthcare facility and a public building and grounds, to allow for the redevelopment of the Town of Vail municipal site with a medical research, rehabilitation, and office building and a municipal office building located at 75 and 111 South Frontage Road West/ Unplatted, and setting forth details in regard thereto. (PEC120012) Applicant: Vail MOB, LLC, represented by Triumph Development and Town of Vail, represented by Consilium Partners, Vail Planner: Warren Campbell ACTION: Tabled to September 10, 2012 MOTION: Pratt SECOND: Rediker VOTE: 5-0-0 5. Approval of August 13, 2012 minutes ACTION: Approved MOTION: Pratt SECOND: Rediker VOTE: 5-0-0 6. Information Update Vail Village Townhouse District Holy Cross tree trimming near power lines 7. Adjournment MOTION: Pratt SECOND: Rediker VOTE: 5-0-0 The applications and information about the proposals are available for public inspection during regular office hours at the Town of Vail Community Development Department, 75 South Frontage Road. The public is invited to attend the project orientation and the site visits that precede the public hearing in the Town of Vail Community Development Department. Please call (970) 479-2138 for additional information. Sign language interpretation is available upon request with 24-hour notification. Please call (970) 479-2356, Telephone for the Hearing Impaired, for information. Community Development Department Published August 24, 2012, in the Vail Daily. 1 - 1 - 5 9/4/2012 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: September 4, 2012 ITEM/TOPIC: Combined Ambulance District White paper PRESENTER(S): Fred Morrison with Eagle County Ambulance District and Christ Montera with Western Eagle County Ambulance District ATTACHMENTS: Ambulance District White Paper 9/4/2012 COMBINING EMERGENCY MEDICAL SERVICES IN EAGLE COUNTY, COLORADO What Is Behind the Planned Merger of ECAD and WECAD? The Plan Discussions are underway to unite the ambulance services that serve the I-70 corridor and much of Eagle County. The Emergency Medical Services (EMS) providers, Eagle County Ambulance District (ECAD) and Western Eagle County Ambulance District (WECAD) would combine as one entity, serving all of Eagle county and its population of 52,000. (The area of Eagle county around Basalt and El Jebel, on Highway 82, receives ambulance service from Basalt & Rural Fire Protection District.) Residents already receive a high standard of care from their ambulance responders, and the way EMS is delivered in Eagle County isn’t likely to change much. ECAD staffs three stations in the eastern end of the county in Vail, Avon, and Edwards. WECAD stations ambulances in Eagle and Gypsum. Both services use a combination of highly- trained Paramedics and Emergency Medical Technicians (EMTs) to staff each ambulance. Both services see a variety of emergency situations, from vehicle accidents, cardiac cases, trauma events, to high-altitude sickness and chronic health ailments. The call demand in this territory is different because of the influx of visitors and the seasonality of the activities between winter and summer. In fact, the demands for EMS service have earned both agencies national recognition for the manner in which they manage their call volumes. ECAD handled more than 3,400 calls in 2011, a near-record, and WECAD 906. Given the size of the combined territory, increased traffic along I-70 and projected growth, the new EMS service is expected to respond to more than 4300 calls by the year 2014. Why Does a Merger Make Sense? Experience shows that combining governmental functions improves efficiency, reduces the need for taxpayer funding, saves money, and results in better service. Those are all good reasons, but that’s not why this is proposed for Eagle County. The best reason, and the most telling, is that it just makes sense. After many years of having two ambulance districts side-by-side, it’s time to bring both agencies together. We already train together, we cooperate well, and our first concern is always for our patients. Lines on a map create an artificial barrier that doesn’t need to be there. When Eagle County Ambulance was created 30 years ago, it was intended to cover the entire county, but due to difference of opinion WECAD was formed in 1988. Our boards believe it is in the public interest to combine services, trim expenses and strive for a standard of care that preserves lives and ensures protection of the public. 2 - 1 - 1 9/4/2012 ECAD-WECAD Consolidation Plan Page 2 of 4 The medical community throughout the Eagle Valley understands how EMS care is provided and is extremely satisfied with how patients are treated. They are supportive of combining EMS response under one district. Keep in mind that ambulance service, from the late ‘60’s through 1982 was provided by the Vail hospital, and it was that medical service that advocated creating a separate autonomous EMS service to serve the entire valley. The western end of the valley had a volunteer-based service, Eagle Community Ambulance, from the 1960’s through 1988. What we focus on now is the quality of care, and how that care is delivered, as the continuity of care. Whether your care comes from an ECAD paramedic or a WECAD paramedic, they have received the same training and use the same impressive quality of medical equipment. Their goal is to preserve your life and see that you get excellent medical treatment. In fact, WECAD’s fledgling Community Paramedic Program, in which trained paramedics provide home health care check-ups and services, can be further expanded to all of the Eagle county territory, with the potential of 7 days a week coverage. There is a trend toward mergers of emergency services, whether those are fire-based, or EMS-focused. Several major Colorado fire agencies have successfully consolidated, and EMS agencies are not any different. Experts point to a number of benefits from mergers, including training opportunities, reducing purchasing costs, reducing costs related to audits and legal advice and improved governance. Both ECAD and WECAD are already involved in some of these areas, notably training, participate in a joint purchasing cooperative, and currently share dispatch services from Vail Police and fleet maintenance from the Town of Avon. Both ambulance services are organized as Title 32 special districts, specifically “Health Service Districts.” The broad applicability of the title allows districts to provide a wide range of health-related services to district residents (like WECAD’s community paramedic program). As the health care delivery system changes, a combined system may make it easier to expand health services beyond traditional EMS should any community need arise. How Does This Affect Me? A merger of EMS agencies will affect you as a resident and as a taxpayer. When you need an ambulance, the personnel who respond will still be caring and empathetic, highly-trained and well-equipped. As a taxpayer in the eastern part of the Valley, your taxes should be maintained at a consistent low tax rate. ECAD has benefitted from a strong tax base and strong reserves, as a result of mountain resorts, condominium housing and high-end housing. ECAD also has been very successful at recovering ambulance charges from its patients. 2 - 1 - 2 9/4/2012 ECAD-WECAD Consolidation Plan Page 3 of 4 WECAD has not had the benefit of a substantial property tax base and its call load has not produced a high level of transport income. At the western end of the Valley, property tax rates will be reduced, as finances are merged between the two agencies. “Down- valley” residents will see tax rates decline, as operational costs are combined into a single EMS entity budget. Inevitably, comparisons will be made between the ECAD budget and WECAD’s financial situation. The reality is that WECAD does not have the call volume or property tax base to grow its service base, and a merger is best for both agencies, to ensure a strong and well-managed EMS service. Before the merger moves forward, both boards will examine financial pro formas to be sure that the cost benefits we anticipate, from both an operational and personnel viewpoint, are confirmed. Process of Consolidation How to actively merge the districts will be the subject of discussion between the district’s boards and administrators in the next few months. The plan calls for the creation of a new operational organization, where both sets of employees will be combined into one workforce, keeping the best cultural elements of both organizations. While the Eagle County Health Service District governmental body will remain, the brand will look entirely different. This will be accomplished through the use of joint employee committees. The boards themselves have to settle on a governance structure, with an entirely new board. That will undoubtedly include directors who’ve sat on their district boards. The attorneys for both districts, who have advised them for years, will recommend the legal framework. It appears at this point the simplest merger procedure is for WECAD to include itself into ECAD by amending the service boundaries, and dissolving the Western Eagle district. WECAD voters would have to approve the dissolution. Changing the service plan is done with District Court approval. This consolidation procedure can take as long as a year, so 2013 looks feasible, but there is no firm target date. An internal committee has been formed to recommend a new name and select a graphic identity. Managers from both ambulance services will work on operational issues, creating a new management structure, combining computer and billing systems, and implementing new paramedic guidelines and protocols. Encouraging Community Support Those of us at ECAD and WECAD believe the time has come to set in place a unified EMS system for Eagle County. We are committed to maintaining the exceptional standards of care, and believe that efficiencies and improved management of resources will be among the best outcomes. 2 - 1 - 3 9/4/2012 ECAD-WECAD Consolidation Plan Page 4 of 4 We acknowledge that we are viewing the potential of consolidation with an “insider’s” lens, and that we have to convince our residents that they will continue to be well- served by a combined EMS agency. We will be briefing elected officials on the county commission and on fire district boards about our plans and scheduled implementation. We know our medical community is supportive, and that answers many of the quality-of- care concerns. Our immediate tasks are to assure the community that this merger will establish Emergency Medical Services in Eagle County in the highest categories for innovation and professionalism, and to engage and involve our employees into a new structure that gives them satisfaction about the role they play in providing EMS response, and ensures that they have a long-term future with the new agency. We invite our community to be an active observer of this consolidation effort, and discuss any concerns or unresolved issues with the boards and district managers. Eagle County Ambulance District Western Eagle County Ambulance District Eagle County Health Service District Western Eagle County Health Services District May 31, 2012 2 - 1 - 4 9/4/2012 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: September 4, 2012 ITEM/TOPIC: LionsHead/Lionshead uniformity discussion PRESENTER(S): Stan Zemler 9/4/2012 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: September 4, 2012 ITEM/TOPIC: Vail Local Licensing Authority (VLLA) interview appointments to fill a vacancy. PRESENTER(S): Pam Brandmeyer ACTION REQUESTED OF COUNCIL: Staff requests the Town Council interview each applicant for the VLLA board at the work session meeting and appoint one new member at the evening meeting. BACKGROUND: Applicants to the VLLA must be citizens of the United States, qualified electors of the Town of Vail and have resided in the Town of Vail for not less than two years preceding appointment and shall have no direct financial interest in any license to sell alcoholic beverage or any location having any such license. Duties of the five-member board include review of all Town of Vail liquor license applications. There is currently one vacancy on the VLLA. The town received two (2) applications for the vacancy. Staff requests Council interview each applicanat at the work session and then appoint one member to the VLLA at the evening meeting. The terms of the appointments run from August, 2012 to June, 2013. The applicants are: 1) Luca Bruno*; and 2) Chris Parks. *Please note that Luca Bruno cannot make the interview appointment as he is out of the country on business. STAFF RECOMMENDATION: Interview applicants at the work session and appoint one member to the VLLA at the evening meeting. ATTACHMENTS: Staff memo Bruno Letter of Interest Letters of Interest for VLLA from Chris Parks Chris Parks resume 9/4/2012 MEMORANDUM TO: Town Council FROM: Lorelei Donaldson DATE: September 4, 2012 SUBJECT: Appointment of Vail Local Licensing Authority (VLLA) Applicant There is currently one vacancy on the VLLA. The Town received two (2) qualified letters of interest for the vacancy. The Council needs to interview the applicant(s) at the work session and then appoint one applicant to the VLLA at the evening meeting. The applicants are Luca Bruno and Chris Parks. Please note that Luca Bruno informed staff that he could not be in attendance at the work session interview process as he is out of town on business the week interviews will be conducted. Staff is requesting that the Town Council interview and appoint one member to the VLLA to fill a vacancy left by a board member who moved out of town. The balance of the term goes to May 31, 2013. 4 - 1 - 1 9/4/2012 Lorelei Donaldson From: brunoluca1@aol.com Sent: Friday, August 24, 2012 12:12 PM To: Lorelei Donaldson Subject: Liquor Board Ms. Donaldson I would like to express my interest in becoming a member of Vail's Liquor Board. I have lived in Vail for seventeen years and own two businesses with my wife. I understand the importance of becoming involved in my community and think this would be a great opportunity to help. I recently became an American citizen and can now get involved. I am committed to Vail. I am raising my family here in Vail and have my two stores. I hope to give back to Vail, since this town has given so much to me. I understand the importance of Vail's Liquor Board. As a business owner I see how town regulation on such important matters helps keep our economy thriving. I hope I can have the opportunity to add insight to the Board as a business owner. Please let me know if you need any more information. I hope I can be given the opportunity to serve the community I care so much about. Grazie Luca Bruno 9703764384 1 4 - 2 - 1 9/4/2012 August 27, 2012 Town of Vail Vail Local Licensing Authority Dear Commissioners, My roots in Vail go deep. I'm proud to say my parents, as original investors, were instrumental in the shaping of Vail and I have considered Vail home throughout my life. As the 50th anniversary approaches, I can't help but reflect on the changes Vail has made and I am amazed. I would like to continue in shaping Vail by participating on a town board. I would like to become more active by being a member of the Vail Local Licensing Authority. Currently, I am on Vail Ski Patrol. I thoroughly enjoy working on the mountain and helping people. I can honestly say, it is the hardest job but the most rewarding. My intent is to draw from my experiences, both on and off the mountain, to provide valuable input that will benefit the community. I aspire to participate on the Vail Local Licensing Authority and I am prepared to shoulder the responsibilities that this position entails. In anticipation, I have looked over the Colorado Revised Statutes as they apply to liquor licensing. Over the years, I have attended many council and board meetings, including LLA meetings. Attached is a résumé of my experiences for your review and I look forward to meeting you in person to discuss this in greater detail. Sincerely, Chris Parks clpvail1@msn.com 970-390-8345 4 - 3 - 1 9/4/2012 ! !∀#∃%#& ∋(#∃∃)∀#∃%# ∗+∋,&−−./ .∋∋0 ,&( &,∋ ∀#∃∃# ∋(#∃∃) 0−0−./ .∋∋0 ,&( &,∋ ! &!(#∃%%& . −./ &, 1∋2∋!.3 ∋(1∋!∋3∋4((0−. ( −./ !&5− −2∗.6−∋− 78 ∗!2∗.6−5− ,!78 93.−−./ .3 10:0 − ;((<−2−−0− 0−3 3(/ 4 - 4 - 1 9/4/2012 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: September 4, 2012 ITEM/TOPIC: An Update to the Vail Town Council on the Municipal Site Redevelopment Project PRESENTER(S): Stan Zemler Will Hentschel ACTION REQUESTED OF COUNCIL: The Project Design Team is asking the Vail Town Council to provide final direction on the parking program for the new municipal office building. Should the Project Design Team continue to development the revised parking program as presented which provides Town of Vail customer vehicle parking on the ramp leading into the shared parking garage? BACKGROUND: On August 21, 2012, the Project Design Team presented an update on the redevelopment project to the Vail Town Council. Following the presentation, the Town Council asked the Design Team to explore parking program options which would accommodate the use of the Town's portion of the parking spaces for public parking (ie skier parking). To that end, a revised parking plan has been developed. The objectives of the revised plan is to ensure the parking needs of the redevelopment project are achieved and the established goals of the project are met. To aid in the process of evaluating the merits of the revised plan, a series of pros and cons have been identified. These pros and cons are to be outlined in the presentation. STAFF RECOMMENDATION: The Project Design Team recommends the Vail Town Council instructs the team to continue to develop the revised parking plan as presented. ATTACHMENTS: Municipal Site Presentation 9/4/2012 VAIL MUNICIPAL DEVELOPMENT VAIL, COLORADO TO:N O) VAIL ‡ TO:N COUNCIL UPDATE  ‡ 04 SEPTEMBER 2012 PAGE 1 t%FTJHOBOFXPGGJDFCVJMEJOHGPSUIF7BJM$PNNVOJUZUIBUJTJOEJDBUJWFPG7BJMTCSBOE  TQJSJUIFSJUBHF t%FTJHOBOFXPGGJDFCVJMEJOHGPSUIF5PXOPG7BJMNVOJDJQBMDPSQPSBUJPOXIJDIJTIJHIMZ GVODUJPOBM VTFSGSJFOEMZ GMFYJCMFBEBQUBCMF t%FTJHOBOFOFSHZFGGJDJFOU DPTUFGGFDUJWF CVJMEJOHUIBUJTSFQSFTFOUBUJWFPGUIFQSFNJFS JOUFSOBUJPOBMNPVOUBJOSFTPSUDPNNVOJUZ t%FTJHOBOFXCVJMEJOHUIBUJOUFHSBUFTXJUIUIFOFJHICPSJOHNPCGBDJMJUZBOEJTDPPSEJ OBUFEXJUIUIFFYJTUJOHQPMJDFEFQBSUNFOUBEEJUJPOBOEBMMUIBUDBSSJFTXJUIJU t%FTJHOBCVJMEJOHUIBUFOTVSFTFBTFPGBDDFTTUPMPDBMHPWFSONFOUUISPVHIJNQSPWFE DVTUPNFSTFSWJDFDBQBCJMJUJFTBOENPSFFGGJDJFOUDPOTPMJEBUFEPQFSBUJPOT t%FTJHOBCVJMEJOHXIJDIPQUJNJ[FTXPSLGMPX JNQSPWFTUIFEFMJWFSZPGNVOJDJQBMHPW FSONFOUTFSWJDFTBOEJODMVEFTBOJODSFBTFEQSFTFODFBOEVTFPGUFDIOPMPHZ t%FMJWFSBOFXIPNFGPSUIF5PXOT"ENJOJTUSBUJPO DPNNVOJUZEFWFMPQNFOU FDPOPNJD EFWFMPQNFOU GJOBODFIVNBOSFTPVSDFT JOGPSNBUJPOBMUFDIOPMPHZ NVOJDJQBMDPVSUBOE QPMJDFEFQBSUNFOUT PROJECT GOALS 5 - 1 - 1 9/4/2012 VAIL MUNICIPAL DEVELOPMENT VAIL, COLORADO TO:N O) VAIL ‡ TO:N COUNCIL UPDATE  ‡ 04 SEPTEMBER 2012 PAGE 2 t$JWJD6TF t$PNNVOJUZTIFSJUBHF t$VTUPNFSGPDVT t"DDFTTJCMF t1FSNBOFODF4USFOHUI t5SBOTQBSFOU t7BJMT#SBOE t7BJMT4QJSJU t*OWJUJOH8FMDPNJOH t'MFYJCMF"EBQUBCMF t8PSMEMZ*OUFSOBUJPOBM t4PQIJTUJDBUFE t5FDIOPMPHJDBMMZBEWBODFE t&GGJDJFOU1SPEVDUJWF t4VTUBJOBCMF t"DUJWF&OFSHFUJD t&YDFMMFODF 508/0'7"*-.6/*$*1"-0''*$&4 DESIGN CONCEPTS DESIGN CONCEPTS 5 - 1 - 2 9/4/2012 VAIL MUNICIPAL DEVELOPMENT VAIL, COLORADO TO:N O) VAIL ‡ TO:N COUNCIL UPDATE  ‡ 04 SEPTEMBER 2012 PAGE 3 CONTEXT PLAN1 5 - 1 - 3 9/4/2012 VAIL MUNICIPAL DEVELOPMENT VAIL, COLORADO TOWN OF VAIL ‡ TOWN COUNCIL UPDATE  ‡ 04 SEPTEMBER 2012 PAGE 4 SITE PLAN1 5 - 1 - 4 9/4/2012 VAIL MUNICIPAL DEVELOPMENT VAIL, COLORADO TOWN OF VAIL ‡ TOWN COUNCIL UPDATE  ‡ 04 SEPTEMBER 2012 PAGE 5 CURRENT PLAZA DESIGN - 10 HIGH CLEARANCE SPACES - PODIUM PARKING 1 7 HIGH CLEARANCE SPACES - COVERED DOWN TO GARAGE 12% 4 HIGH CLEARENCE SPACES 3’-1.5’ VERT. TO ENTRY 5 - 1 - 5 9/4/2012 VAIL MUNICIPAL DEVELOPMENT VAIL, COLORADO TOWN OF VAIL ‡ TOWN COUNCIL UPDATE 7 ‡ 04 SEPTEMBER 2012 PAGE 6 CURRENT PLAZA DESIGN - PODIUM - TECHNICAL DRAWING 1 5 - 1 - 6 9/4/2012 VAIL MUNICIPAL DEVELOPMENT VAIL, COLORADO TOWN OF VAIL ‡ TOWN COUNCIL UPDATE 7 ‡ 04 SEPTEMBER 2012 PAGE 7 1 PG 3 1 PG 2 20 HIGH CLEARANCE SPACES 123456789101112 I.T. 13141516 26 ’ IT SERVER COMPUTER LAB OFFICE OFFICE OFFICE OFFICE OFFICE OFFICE 17181920  RAMP PARKING DESIGN - TECHNICAL 1 5 - 1 - 7 9/4/2012 VAIL MUNICIPAL DEVELOPMENT VAIL, COLORADO TOWN OF VAIL ‡ TOWN COUNCIL UPDATE 7 ‡ 04 SEPTEMBER 2012 PAGE 8 LEVEL 1 101' - 0" LEVEL 2 115' - 0" ROOF 143' - 0" LEVEL 3 129' - 0" LEVEL B1 90' - 0" LEVEL B2 80' - 0" LEVEL 1 100' - 0" LEVEL 2 110' - 0" ROOF 120' - 0" 1712.5 14.1 15.213 16.4 LEVEL B3 70' - 0" 1 PG 3 10 ' - 6 " I.T. PARKING PARKING PARKING 9' - 0 " 8' - 5 1 / 4 " POTENTIAL ADDITIONAL SF 1/8" = 1'-0" 1 PARKING SECTION PARKING SECTION 5 - 1 - 8 9/4/2012 VAIL MUNICIPAL DEVELOPMENT VAIL, COLORADO TOWN OF VAIL ‡ TOWN COUNCIL UPDATE 7 ‡ 04 SEPTEMBER 2012 PAGE 9 LEVEL 1 101' - 0" LEVEL 2 115' - 0" ROOF 143' - 0" LEVEL 3 129' - 0" POLICE 110' - 0" 1 PG 2 D.4C.5 D.8B.5A.1 E.9E.4B 1/8" = 1'-0"1 PLAZA SECTION PLAZA SECTION 5 - 1 - 9 9/4/2012 VAIL MUNICIPAL DEVELOPMENT VAIL, COLORADO TOWN OF VAIL ‡ TOWN COUNCIL UPDATE 7 ‡ 04 SEPTEMBER 2012 PAGE 10 LEVEL P1 PARKING 5 - 1 - 10 9/4/2012 VAIL MUNICIPAL DEVELOPMENT VAIL, COLORADO TOWN OF VAIL ‡ TOWN COUNCIL UPDATE 7 ‡ 04 SEPTEMBER 2012 PAGE 11 DESIGN COMPARISION - PROS1 PODIUM PARKING DESIGN RAMP PARKING DESIGN PROS ‡ SAFER AND MORE EFFICIENT VEHICULAR CIRCULATION, FR OM FEWER DECISION POINTS AND BETTER INTERSECTION ALIGNMENT. ‡ ELIMINATES THE DEAD END PARKING ‡ LESS CONFUSION FOR TOV CUSTOMERS BY PROVIDING 1 PARKING =ONE ‡ EASE OF ACCESS IS MAINTAINED OR IMPROVED ‡ INCREASED ¶HIGH-CLEARANCE’ SPACES AT A REDUCED COST 5 - 1 - 11 9/4/2012 VAIL MUNICIPAL DEVELOPMENT VAIL, COLORADO TOWN OF VAIL ‡ TOWN COUNCIL UPDATE 7 ‡ 04 SEPTEMBER 2012 PAGE 12 DESIGN COMPARISION - PROS1 PODIUM PARKING DESIGN RAMP PARKING DESIGNPROS ‡ OPTIMI=ES THE USE OF THE PARKING ACCESS RAMP ‡ LARGER PLA=A AND LANDSCAPE AREA ‡ REDUCES IMPERVIOUS SURFACE ‡ ALLOWS OPTIONS FOR PROVIDING NO NET LOSS IN PUBLIC SKIER PARKING ‡ SIMPLIFY PODIUM LID CONSTRUCTION ‡ IMPROVES STRUCTURAL EFFICIENCY ‡ MORE EFFICIENT INTERIOR AND STORAGE SPACE ‡ MORE EFFICIENT AND CHEAPER STORAGE SPACE 5 - 1 - 12 9/4/2012 VAIL MUNICIPAL DEVELOPMENT VAIL, COLORADO TOWN OF VAIL ‡ TOWN COUNCIL UPDATE 7 ‡ 04 SEPTEMBER 2012 PAGE 13 DESIGN COMPARISION - CONS1 PODIUM PARKING DESIGN RAMP PARKING DESIGN CONS ‡ INCREASES THE DISTANCE TO THE ENTRY OF THE BUILDING FOR A LIMITED NUMBER OF SPACES ‡ PEDESTRIANS WILL BE UTILI=ING RAMP FOR CIRCULATION ‡ CHANGES THE LOCATION OF HANDICAPPED ACCESSIBILITY INTO THE 24 HOUR POLICE OFFICE ‡ MAY HAVE AN ISSUE WITH MOB CUSTOMERS PARKING IN THE EARLY STALLS 5 - 1 - 13 9/4/2012 VAIL MUNICIPAL DEVELOPMENT VAIL, COLORADO TOWN OF VAIL ‡ TOWN COUNCIL UPDATE 7 ‡ 04 SEPTEMBER 2012 PAGE 14 GARAGE B1 GARAGE B2GARAGE B3 GROUND LEVEL 32 SPACES SKIER PARKING 28 SPACES ADDITIONAL SKIER PARKING? 2 8 S P A C E S 5 - 1 - 14 9/4/2012 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: September 4, 2012 ITEM/TOPIC: Epic Discovery, A Summer Mountain Adventure, Presentation. PRESENTER(S): Chris Jarnot, Vail Resorts ACTION REQUESTED OF COUNCIL: An opportunity for the Council and community to listen to the presentation and ask questions. ATTACHMENTS: Epic Discovery Memorandum Epic Summer Presentation 9/4/2012 To: Town Council From: Chris Jarnot, Vail Resorts Date: September 4, 2012 Subject: Epic Discovery Presentation I. BACKGROUND Chris Jarnot will give an update on the new Epic Discovery, a summer mountain adventure, to the Town Council and community. ATTACHMENTS Epic Discovery power point, July 18, 2012 6 - 1 - 1 9/4/2012 6 - 2 - 1 9/4/2012 Introducing Epic Discovery, a Summer Mountain Adventure 6 - 2 - 2 9/4/2012 •First proposal of its kind in US under new legislation •Re-Imagine summer on the mountains •Vail Mountain will lead the industry 6 - 2 - 3 9/4/2012 Learn through Play 6 - 2 - 4 9/4/2012 •Promote environmental education and forest stewardship •Mix eco discovery zones with fun activities •Make the National Forest accessible to everyone •Give kids and families a unique way to experience the mountains 6 - 2 - 5 9/4/2012 Growth done the right way 6 - 2 - 6 9/4/2012 •Use existing infrastructure and developed parts of the mountain •All activities will blend seamlessly with the natural environment •Appropriate mountain activities: 6 - 2 - 7 9/4/2012 Zip Lines 6 - 2 - 8 9/4/2012 Forest Flyers™ 6 - 2 - 9 9/4/2012 Rope Courses 6 - 2 - 10 9/4/2012 Adventure Tours 6 - 2 - 11 9/4/2012 “1% for the Forest” 6 - 2 - 12 9/4/2012 •New partnership with The Nature Conservancy •Bring scientific content to eco- discovery components •Donate 1% of all summer activity revenue for forest restoration 6 - 2 - 13 9/4/2012 Benefits for the Community 6 - 2 - 14 9/4/2012 •Creates new iconic summer destination for Colorado •Enhances Vail summer offering for US and Int’l destination guests •Attracts I70 summer travelers to experience Vail for a day •Creates new jobs for construction and operations •Supports healthier year-round employment and visitation 6 - 2 - 15 9/4/2012 6 - 2 - 16 9/4/2012 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: September 4, 2012 ITEM/TOPIC: Information Update and Attachments: 1) Regulatory Improvements for Special Events - Kelli McDonald/Pam Brandmeyer; 2) Public Parking on Private Property Signs – Bill Gibson; 3) River Health update - Kristen Bertuglia; 4) UBC sprinkler requirements - George Ruther/Mark Miller; 5) July 2012 Sales Tax Memorandum - Sally Lorton; 6) Timber Ridge Memo - TRACT/Nina Timm; 7) Revenue Highlights 090112 - Kathleen Halloran; and 8) Investment Report - Kathleen Halloran. PRESENTER(S): Various ATTACHMENTS: Regulatory Improvement Memorandum Parking Sign Memo River Health update Fire Sprinkler Memo July 2012 Sales Tax Report TRAHC memo Revenue Highlights 120912 Investment Report 06302012 9/4/2012 To: Vail Town Council From: Pam Brandmeyer and Kelli McDonald Date: September 4, 2012 Subject: Improvements to the Town of Vail Regulatory Environment The Council Strategic Work Plan included the following item: IMPROVE THE REGULATORY ENVIRONMENT FOR DOING BUSINESS IN VAIL FOR EVENT PRODUCERS INCLUDING SPECIAL EVENT PERMITTING PROCESS, VENDOR PERMITS AND LIQUOR PERMITS. Following is an update as of September 4, 2012: 1. SPECIAL EVENTS x On-line Special Event Permit: Completion 4th Quarter of 2012 Worked directly with Greg Schwartz, one of our local event producers who is a top “on the ground” event director with Highline Sports, to rewrite the revisions. This was, as requested by our local event producers, a complete overhaul of the permit, not a “Band-Aid” approach. The new permit will allow on-line completion and submittal of the event permit, with auto-fill capability for duplicative information. It can be stored electronically as well, and will allow producers of events that occur annually to make “updates” to the permit from the previous year without completely starting from scratch. It will also allow the Event Review Committee (ERC) members to review permits on-line and forward questions and comments to the producers prior to the weekly ERC meetings, which will be a significant time savings for the staff. x On-line Calendar: Completion 4th Quarter of 2012 Working with TOV IT department on the development of a robust, complete calendar of events including description of the events, venues, times, link to the event website and contact information. There are both external (for public viewing) and internal (TOV Staff use) versions. The internal calendar will be fully comprehensive from venue, scheduling and permit requirement perspectives. The internal calendar may be easily sorted per need. 7 - 1 - 1 9/4/2012 Town of Vail Page 2 x Asset Inventory: Completion 4th Quarter of 2012 The VLMDAC is creating the most comprehensive online resource for information on the Town of Vail assets to be used by businesses, groups, residents and guests. This tool will convert all asset information into a searchable, exportable, dynamic online catalog and report generator to include image thumbnails, descriptions/details and URL of each asset. The system will be very easy to update, manage and scale and will be maintained annually. x Weekly Event Review Committee (ERC) meetings: Representatives from each TOV Dept. that are affected by events meet each Wednesday to review upcoming events and approve Special Event Permits. (Town Manager’s Office, Police, Fire, Public Works, Sales Tax, Transit/Parking, Economic Development, Town Clerk’s office, plus Ambulance District and often Lone Star Security) For all major events, the producers are invited to attend, both during the approval process and for a de-brief session following the event. x Updated maps for special event planning have been posted online. x Joint “Brown Bag Lunch” meeting between the CSE, the ERC and local event producers is held annually. Opportunity to share information on any policy or permit procedures that may have changed. Producers are encouraged to give feedback from their perspective. x VLMDAC: o Marketing and PR Summit for all producers of events in Vail o Provide “assets” such as logos, branding, photography, etc. x Special Event Express Bus Service: Provides free direct service between the LionsHead and Vail Village Parking Structures and Ford Park in a continuous loop whenever there are special events that take place that may drive overflow parking issues in the areas closest to active venues. For example, whenever there are major events in Ford Park, the express bus will serve all three destinations. If there is an event in either Vail Village and/or LionsHead, but none in Ford Park, there will be express bus service in a continuous loop between the two villages. x Celebrate Green! Program: Incentive based checklist of mandatory and voluntary green action items related to waste, energy, transportation, and promotion. Zero- Hero (ZH): waste, recycling and compost management provided through the Environmental Sustainability program and Public Works maintenance crew. Contract with the Eagle Valley Alliance for Sustainability to provide public education through volunteer staffing at ZH stations at major events, particularly those with a large culinary component. 7 - 1 - 2 9/4/2012 Town of Vail Page 3 x Special Business Promotions Permit: Specifically developed to be an easy application that allows individual businesses the opportunity to have their own limited “Special Event” up to 4 times per year outside of major Special Events, i.e. anniversary, grand-opening, special - promotion, etc. 2. LIQUOR LICENSING x Special Event Liquor Permits are now approved at the local level. This eliminates a two+ week waiting time for a non-profit to receive their permit. x Special Event Liquor Permits on-line with all required special event paperwork: Competition 4th Quarter of 2012. 3. SALES TAX x On-line Special Event Permit: Worked with Sybill and Greg Schwartz on a revised special event sales tax and licensing process, consolidating the paperwork into spreadsheet formats to make it easier for the event producers and the Town of Vail to follow-up on status of returns. x Have worked with producers to set a shorter “date due” deadline, about 2 weeks out vs. the 45 day requirement for the complete permit application, for the receipt of vendor information so as to maximize the opportunity to recruit sponsors and participating vendors. Have licensed vendors whenever possible, often as late as the day before an event. x Prepare a laminated license for all authorized vendors and exhibitors to post on site, authorizing sales at the event and making it easy for our CEO’s to see who is “legal.” All authorized vendors also receive a pre-prepared sales tax remittance form, which includes their contact information and the name of the event they have participated in. All they need to do is fill in the amount sold and sales tax due and send a check in the pre-addressed envelope provided to them. x Following the event, track payments and provide the information to the individual producers for follow-up. Another update will be provided upon completion of the action items in 4th quarter 2012. 7 - 1 - 3 9/4/2012 TO: Vail Town Council FROM: Community Development Department DATE: September 4, 2012 SUBJECT: Information Update: Upcoming expiration of temporary sign regulations allowing informational and directional signs for public parking on private property. I. SUMMARY The temporary sign regulations allowing informational and directional signs for public parking on private property (Ordinance No. 23, Series of 2011) will expire on November 19, 2012. These temporary regulations allow informational and directional signs for public parking on private property such as Solaris, Arrabelle, Golden Peak, etc. II. BACKGROUND In 2010, the Vail Town Council received input from private property owners expressing concern that the adopted Sign Regulations prevent certain types of informational and directional signs for public parking on private property. In response, on January 4, 2011, the Vail Town Council adopted Ordinance No. 2, Series of 2011, an ordinance amending Chapter 11-7, Other Signs, Sign Regulations, Vail Town Code, to establish temporary regulations allowing informational and directional signs for public parking on private property. On May 17, 2011, the Vail Town Council extended these temporary sign regulations until November 21, 2011, through Ordinance No. 12, Series of 2011. The Town of Vail is engaged in a guest services enhancement program which includes signage and wayfinding enhancements. On November 1, 2011, the Vail Town Council extended the temporary approval of the subject sign regulations until November 19, 2012, with the approval of Ordinance No. 12, Series of 2011, so opportunities to permanently incorporate informational and directional signs for public parking on private property into the signage and wayfinding enhancements project could be explored. The guest enhancement program has not yet been finalized or implemented. III. ACTION REQUESTED The Community Development Department requests that the Vail Town Council direct Town Staff to either allow Ordinance No. 23, Series of 2011, to expire or to process a new Town Code amendment application to again extend the temporary sign regulations allowing informational and directional signs for public parking on private property. 7 - 2 - 1 9/4/2012 TO: Vail Town Council FROM: Community Development Department DATE: September 4, 2012 SUBJECT: Gore Creek Water Quality Improvement Action Item Update I. PURPOSE The purpose of this memorandum is to provide the Vail Town Council an update on action items and recommendations with respect to Gore Creek water quality. II. BACKGROUND As of December 2011, the portion of Gore Creek from Black Gore Creek to the Eagle River (at Dowd Junction) has been added to the State of Colorado’s Clean Water Act Section 303(d) List of Impaired Waters. The reason for the listing is a lack of quantity and diversity of aquatic life (bugs essential to health fish and other wildlife habitat). The listing is categorized as “provisional” because the cause of impairment is currently unknown. The State of Colorado and the Town now have ten years to determine the cause of the impairment and begin to correct the issue in order to remove Gore Creek from the 303(d) List. III. ACTION STEPS UNDERWAY Staff has taken steps to lessen the impact of daily maintenance operations on Gore Creek, increase education and monitor water quality: • Sand and Oil Separator Maintenance – The Town owns sixteen sand and oil separators that were cleaned by a contract maintenance company in 2010. All of the separators are presumed full as of 2012, and will need to be cleaned again this Fall. Estimated annual cost is $30,000. Following the cleaning, Public Works Staff will check the fill rate in order to establish a maintenance schedule for the future. • Pesticides and Insecticides – The Town no longer sprays trees with insecticide within 50 feet of Gore Creek. Weed spraying continues on an as-needed basis. • Cinders and Road Deicing – Public Works Staff has maintained a policy of clearing snow and ice covered roads by 10 a.m. In order to maintain this standard and keep streets safe, the Town applies lava rock cinders and magnesium chloride to the road for traction. Street sweepers are run throughout the winter when possible, and a large percentage of cinders are picked up at the end of the season. Magnesium Chloride is used as little as possible: in East Vail on Bighorn Rd., all roundabouts, Frontage Rd., Vail Valley Drive, Red Sandstone Road, and Blue Cow Chute. • Public Education – The Community Development Department hosted an Americorps intern this summer through the Environmental Stewardship Program. The intern’s scope of work included a two-month Gore Creek education program at Bighorn Park, and the development of homeowner education packets that include water quality 7 - 3 - 1 9/4/2012 2 magnets, a riparian area brochure, and an informational letter. The Town’s website has been updated to include a page dedicated to Gore Creek (www.vailgov.com/gorecreek), bug life, and water quality tips. Finally, a five week Vail Daily Ad campaign began in August 2012, providing tips to readers on how they can help improve Gore Creek health. • Ongoing monthly monitoring – Through the State’s Riverwatch program, the Town’s Environmental Staff collects water samples from four sites along Gore Creek in order to test for metals, pH, nutrients, oxygen, hardness, alkalinity, and temperature. Each of these criteria affects bugs and fish in different ways. Ongoing data establishes a baseline of comparison against US Forest Service data and will help the stakeholders monitor trends. • Streambank Restoration – Willow and native shrub and tree planting, bank stabilization projects have taken place over the past year at the following sites: Bighorn Park, Stephens Park, Aspen Court Bridge, Middle Creek (above and below Frontage Roads). Improvements that will occur this year and next year include the Spruce Way culvert replacement and stream bank restoration, Upper Middle Creek restoration, Booth Creek near the bike path, and other general creek stabilization at identified locations per the River Restoration flood study with willow staking and minor stabilization. • Streamtract Encroachment Enforcement – All 68 property owners that are currently encroaching on the Town’s Gore Creek streamtract have been notified to remove structures (e.g. patios, barbeques, access paths, etc.), stop mowing to the steam bank, and restore the area to its native condition. • Funding – The Town’s 2013 budget includes $1.5 million designated for revegetation projects associated with streamtract restoration and specific projects to be identified in the WQIP. The Environmental Sustainability also includes an annual $5,000 Trees for Vail investment that may include Gore Creek revegation, as well as $10,000 designated for Ecosystem Health. Future Initiatives and Projects • Regulatory: The Sustainable Building Initiative (an incentive based green building program currently in development) includes post construction stormwater pollution control incentives, and requirements for watercourse and wetland setbacks. Regulations that require ongoing maintenance of sand and oil separators on private property are recommended. • Infrastructure Upgrades and Regular Maintenance: Sand and oil separators, catch basins, and outfalls should be cleaned at least once a year. The Town’s green team is investigating the cost and impacts of installing another catch basin in front of the Town shops to intercept pollution from vehicles and maintenance activities. Through a partnership with the Eagle River Water and Sanitation District and Leonard Rice Engineers, a Gore Creek Water Quality Improvement Plan (WQIP) is currently in development, scheduled to be presented to the Town in September, 2012. A summary of the WQIP follow. Water Quality Improvement Plan (WQIP) Completion September, 2012 • Purpose • Identify water quality and aquatic life stressors • Develop management strategies and corrective actions • Plan will provide documentation needed to remove Gore Creek from 303(d) list • Goals • Meet aquatic life standard for Gore Creek 7 - 3 - 2 9/4/2012 3 • Removal from 303(d) list and continue monitoring and evaluation • WQIP Preliminary Findings Aquatic life stressors • Loss of riparian habitat and buffer zones (strongly associated with loss of bug populations and diversity) • Landscaping extends to the stream in many locations • Buildings, roads & other improvements within riparian zone Use of pesticides and herbicides • Pine bark beetle • Pine needle scale • Weed control (lawns and gardens) Stream habitat disturbance • Eroding stream banks due to loss of natural soil binding vegetation • Natural stream banks replaced by riprap walls and slopes • Stream channelization • Frequent construction disturbance Storm water and Urban Runoff • Street and parking area drainage piped directly to stream • Roof drains and subterranean dewatering discharges • Lawn irrigation return flows (fertilizer and herbicides) • Snowmelt factors (magnesium chloride) III. RECOMMENDATIONS There are a number of steps the Vail Town Council can take to protect this critical resource. Research/Sampling/Monitoring • Support additional wet weather outfall sampling at TOV storm sewer outfalls • Research riparian stream bank buffer restoration projects and coordinate with 2012 TOV flood mitigation projects • Partner with ERWSD including: o Review WQIP status and discuss inclusion of above issues o Review storm water authority funding sources o Review conservation easement proposal for stream track property owners • Continue to participate in the River Watch Program • Ongoing monitoring and evaluation of Gore Creek and Red Sandstone Creek to determine the cause of aquatic life impairment • Support Urban Runoff Group efforts to protect and improve the health and conservation of the Eagle River and Gore Creek watersheds • Continue to support the removal and restoration of stream track encroachments by private property owners along sections of Gore Creek. Water Quality Vaults and Best Management Practices (BMPs) • Expand vault (sand and oil separators) maintenance and cleaning program o 16 vaults, 200+ stormwater outlets and inlet boxes; $75K-$100K/yr. contractor costs • Install properly sized water quality vault and/or BMPs at Vail Village Parking Structure to mitigate vehicle and road pollution; $100-500K • Study filtration vault systems for stormwater pretreatment • Survey private water quality vaults and maintenance practices 7 - 3 - 3 9/4/2012 4 • Complete riparian area revegetation projects on the Town’s stream track • Install additional BMPs throughout town and in snow storage areas Public Education • Continue ongoing public education and outreach (web, media, workshops) • Support water conservation measures to limit over irrigation of landscaping Regulation Explore and evaluate for adoption the following regulations: • Stormwater regulations that improve stream water quality. (Stormwater Quality Credits Program, part of the Sustainable Building Initiative) • Land use regulations and building codes governing setbacks and construction activities in the riparian buffer zone • 2-3 year ban on insecticide spraying within 100 feet of waterways • Amend design guidelines to require stream tract mitigation as a condition of approval if encroachments exist. 7 - 3 - 4 9/4/2012 To: Vail Town Council From: Community Development Department Fire Department Date: September 4, 2012 Subject: Information Update- Fire Sprinkler Requirements for Residential Structures I. PURPOSE The purpose of this memorandum is to provide a response to a Town Council inquiry regarding when fire sprinkler systems are required in residential construction. II. CURRENT FIRE SPRINKLER REGULATIONS The Town of Vail has adopted the 2009 edition of the International Residential Code (IRC) with amendments. This code regulates construction of single family homes and duplexes. Multifamily structures of more than two residential units are regulated by the International Building Code (IBC). Section R313.2 of the IRC requires fire sprinklers to be installed in all new single family homes and duplexes. However, the Town of Vail has amended this section to require sprinklers only when determined to be necessary by the Vail Fire Department. Section 903.3.1.1 - NFPA 13 Sprinkler Systems: This section is to be deleted in its entirety and shall be replaced with the following language: Where the provisions of this code require that a building or portion thereof be equipped throughout with an approved automatic fire sprinkler system, sprinklers shall be installed in accordance with NFPA 13 and the 2009 edition of the Vail Fire And Emergency Services Criteria For Requirements To Install Fire Sprinkler Systems as published at http://www.vailgov.com/docs/dl_forms/Fire_Sprinkler_Matrix.pdf. The Criteria For Requirements is a matrix used during the building permit review process to determine if the Fire Department is able to adequately suppress a fire based on terrain, building footprint and fire engine access. If adequate fire suppression cannot be provided, a sprinkler system is required. The IBC requires all multifamily residential units to have a fire sprinkler system. This has been required not only by the 2009 edition but the previously town adopted code, the 2003 edition. III. ACTION REQUESTED There is no action requested at this time. 7 - 4 - 1 9/4/2012 MEMORANDUM August 27, 2012 To: Vail Town Council Stan Zemler Pam Brandmeyer Judy Camp From: Sally Lorton Re: July Sales Tax I estimate Vail will collect another $100,000 in July sales tax to bring July collections to $1,559,274. If so, we will be up 22.5% or $286,493 from the amended budget and up 5.3% or $77,945 from July 2011. Year to date would be up 3.4% or $431,195 from 2011. The year to date and full year budgets have been amended by $1,100,000.00 to reflect additional collections earlier in the year. Year to date revenue would be up 11.7% or $1,386,493 from the original budget and 2.2% or $286,493 from the amended budget. 7 - 5 - 1 9/4/2012 2,210,5472,073,4811,997,0912,225,8412,275,9672,597,9852,783,3062,976,6552,619,6732,564,3832,795,6882,853,5342,853,53402.07%0.00% 2,366,3212,281,8332,111,1632,362,8252,429,3772,527,1302,718,6433,071,6152,588,8892,577,3602,803,1362,992,6092,992,60906.76%0.00% 2,568,8712,699,664 2,372,942 2,344,1782,785,1012,852,9542,986,4463,327,3042,504,5672,685,0043,143,4183,183,8843,183,88401.29%0.00% 1,043,431870,875871,468992,157915,5541,280,3241,330,7401,098,9181,235,9411,156,9341,191,6901,181,1191,181,1190-0.89%0.00% 448,234414,248428,919411,595458,770449,283545,874622,103516,150421,925473,292485,504485,50402.58%0.00% 751,439657,707742,755732,113834,913805,362953,017918,061717,233873,765895,951959,775959,77507.12%0.00% 1,157,8671,044,9661,075,5321,128,5141,166,1831,255,2431,265,7811,397,8421,121,8601,228,7671,481,3291,272,7811,459,274186,493-1.49%14.65% 10,546,71010,042,7749,599,87010,197,22310,865,86511,768,28112,583,80713,412,49811,304,31311,508,13812,784,50412,929,20613,115,699186,4932.59%1.44% 1,124,2751,084,3181,029,446994,445993,9851,055,6141,162,7461,349,7951,068,3911,147,3521,310,4711,159,569 747,766713,574679,208757,033795,807832,549908,318834,569753,754761,425889,945796,436 486,570484,425508,092532,537566,173614,396688,519662,767581,033594,362623,420604,744 571,783642,293591,269623,646713,117799,582747,877719,109651,873701,075788,430692,684 1,933,9402,139,4172,171,0982,362,0952,549,0322,771,2582,821,8712,652,6282,553,9742,963,7633,184,6452,717,361 15,411,04415,106,80114,578,98315,466,97916,483,97917,841,68018,913,13819,631,36616,913,33817,676,11519,581,41518,900,00013,115,699186,493 7 - 5 - 2 9/4/2012 To: Vail Town Council From: Timber Ridge Affordable Housing Corporation Date: September 4, 2012 Subject: Capital Project Update I. PURPOSE The purpose of this memorandum is to provide the Vail Town Council with an update on the capital projects being completed in 2012 at Timber Ridge Village Apartments. This is an information update only and is not an agenda item. II. CAPITAL PROJECTS FUNDED FROM THE REPLACEMENT RESERVE FUND The 2012 Timber Ridge Affordable Housing Corporation Annual Budget authorized $155,000 in capital projects in 2012 to be funded f rom the Replacement Reserve Fund. The Replacement Reserve Fund has a balance of $334,591.81. This amount includes $117,429 deposited this year. Based on amended US Bank requirements only $117,429 will be paid from the Replacement Reserve Fund this year and the remaining $37,571 will be paid from unrestricted cash on hand. Capital projects completed this year are: • Roof Replacements on Buildings B, D and F $106,314 (actual) • Decking Repair and Replacement $ 11,600 (actual) • Parking Lot Striping $ 840 (actual) • Fire Alarm Wire Conduit for All Buildings $ 23,000 (estimate) • Contingency $ 13,246 (estimate) Total $155,000 (budget) In the past three years, 8 of the 16 buildings roofs have been replaced and approximately 44% of the original windows have been replaced with new double-paned windows. 7 - 6 - 1 9/4/2012 Town of Vail Page 2 III. CAPITAL MAINTENANCE PROJECTS FUNDED FROM UNRESTRICTED CASH The Timber Ridge Affordable Housing Corporation (TRAHC) board has authorized the renovation of 20 units this fall based on a change in the total number of units Vail Resorts, Inc. will be master leasing as of October 1, 2012. Vail Resorts currently master leases 118 units and will be reducing that number to 98 units with their new master lease. Based on the additional 20 units to rent TRAHC believes renovating the units will substantially improve their marketability. The TRAHC board has authorized $146,380 or $7,319 per unit to renovate the 20 units at Timber Ridge. The renovation includes: • New Kitchen Appliances (Fridge, Stove, Dishwasher, Disposal and Hood) • New Kitchen Counter Tops, Sink and Faucet • New Hot Water Heaters • New Baseboard Heaters and Thermostats • New Baseboard and Window Casing • New Interior Doors (7) and Handles • New Bathrooms (Shower Surrounds, Medicine Cabinets, Vanity and Counter Top with Sink) • New Paint in All Rooms • New Carpet and Vinyl Flooring IV. ACTION REQUESTED OF TOWN COUNCIL No action is requested at this time. 7 - 6 - 2 9/4/2012 - 1 - TOWN OF VAIL REVENUE HIGHLIGHTS August 28, 2012 Sales Tax Upon receipt of all sales tax returns, July collections are estimated to be $1,559,274 up 5.3% from July 2011 collections and up 22.5% compared to budget. Year to date of $13,215,699 is up $431,195 or 3.4% from last year at this time and up 2.2% from budget. Inflation as measured by the consumer price index was up 1.4 % for July. Real Estate Transfer Tax (RETT) RETT collections through August 28th total $3,069,210 up 16.2% from this time last year. Of current collections, approximately 22.7% is from major redevelopment projects including Arrabelle, Landmark, Manor Vail, Mountain View, One Willow Bridge, Ritz Carlton Residences, Solaris, and The Sebastian. Collections not related to major redevelopment projects currently total $2,373,635 up 66.4% from prior year. Use Tax Use tax collections currently total $929,017 nearing the amended annual budget of $1.0 million. The increase in activity is due to both significant home renovations as well as a few larger commercial renovation projects. Summary Across all funds and revenue accounts through August 28, 2012, total revenue of $33.8 million is up 3.0% year-to-date from the budget and down 3.4% ($1.2 million) from this time last year. The decrease from last year is due to reductions in parking revenue ($400,000), property tax collections ($791,000) as anticipated in the budget for 2012, and the streetscape lawsuit settlement ($577,000) in 2011. We have currently received 61% of total budgeted revenues for the year. 7 - 7 - 1 9/4/2012 TOWN OF VAIL MEMORANDUM TO:Stan Zemler Council Members FROM: Kathleen Halloran DATE:2nd Qtr 2012 RE:Investment Report Enclosed is the investment report with balances as of June 30th, 2012. The estimated average yield for the pooled cash fund is 0.621%. As of 6/30/12, the Treasury yield curves for 3 months, 6 months, and 1 year are 0.09%, 0.16%, and 0.21% respectively. TOV investments performed above these yields. Our investment mix follows the policy objectives of safety, liquidity, and yield in that order. During the 2nd quarter of 2012 the town invested $1.6 million in two different certificate of deposits (with both 1st Bank and Piper Jaffray) further reducing the portion of the porfolio invested in cash. There were no other changes to investment products or banking institutions. Please call me if you have any questions. Gov't Securities $16.2M, 20% CD's $12.5M, 16% Colorado Investment Pool $37.3M, 47% Cash $13.7M, 17% 2012 Investment Mix $79.7 million 7 - 8 - 1 9/4/2012 Town of Vail, Colorado Investment Report Summary of Accounts and Investments As of 6/30/12 2012 Balances Percentage Cash of Total Commercial Banks $13,345,81516.74% Money Market Funds $351,2730.44% Total Cash $13,697,088 17.18% U.S. Government Securities (see page 4) Government Agency Seurities -Piper Jaffray$10,103,48712.67% FNMA'S, GNMA'S, FHLMC'S & SBA'S - Dana$6,085,8687.63% Total Government Securities $16,189,354 20.30% Certificates of Deposit $12,524,386 15.71% Colorado Investment Pools $37,329,311 46.81% Total Portfolio $79,740,139 100.0% Maturing Within 12 Months 54,587,941 68.46% Maturing Within 24 Months $2,389,7303.00% Maturing After 24 Months $22,762,46828.55% 79,740,139 100.0% Investments 63020122 7 - 8 - 2 9/4/2012 Institution AverageBalances Type of Accounts Return06/30/12 "CASH" ACCOUNTS Commercial Bank Accounts: First Bank of Vail - Operating Interest 0.250%$13,345,815 Money Market Accounts: Schwab Institutional Money Market Fund - Dana Investments Interest and Balance 0.010%$310,245 Vail Super Now Public Funds Account - Piper Jaffray Interest and Balance 0.000%$41,028 Total Money Market Funds $351,273 Total "Cash" Accounts $13,697,088 GOVERNMENT SECURITIES (see pg 5) Government Agency Seurities -Piper Jaffray 1.44%10,103,487$ FNMA'S, GNMA'S, FHLMC'S & SBA'S - Dana1.44%6,085,868$ 16,189,354$ Total Government Securities 16,189,354$ 1st Bank, Vail Colorado (#3782) Matures Nov 17, 20141.500%1,016,866 1st Bank, Vail Colorado (#5114) Matures March 27, 20171.300%1,031,821 1st Bank, Vail Colorado (#4983) Matures March 6, 20171.300%1,004,221 1st Bank, Vail Colorado (#1992) Matures Nov 23, 20152.000%1,045,155 1st Bank, Vail Colorado (#3421) Matures Mar 17, 20162.500%1,032,512 1st Bank, Vail Colorado (#4290) Matures Sept 29, 20161.750%1,013,254 1st Bank, Vail Colorado (#4754) Matures Dec 28, 20161.750%1,008,928 1st Bank, Vail Colorado (#5319) Matures May 19, 20140.600%1,501,131 Discover Bank Greenwood (#2546) Matures March 14, 20171.450%99,852 Ally Bank Midvale Utah (#2005) Matures March 28, 20161.200%99,676 Goldman Sachs Bank (#3814) Matures Feb 8, 20171.700%100,683 GE Money Bank (#3616) Matures Apr 20, 20151.050%99,611 Alpine Bank, Vail Colorado (#35144) Matures Mar 28, 20131.440%1,032,952 Alpine Bank, Vail Colorado (#83597) Matures Sept 11, 20140.459%660,234 Alpine Bank, Vail Colorado (#15894) Matures Sept 7, 20124.400%683,306 Alpine Bank, Vail Colorado (#78222) Matures Nov 15, 20123.440%1,094,184 12,524,386 Total Certificates of Deposit 12,524,386$ LOCAL GOVERNMENT INVESTMENT POOLS Colotrust General Fund Interest 0.040%$37,329,311 Total Local Government Investment Pools Accounts $37,329,311 Total All Accounts $79,740,139 Performance Summary as of 6/30/12 Investments 6302012 3 7 - 8 - 3 9/4/2012 Days/Years Int RatePurchaseMaturityto MaturityMarket AgencyBrokerCouponYieldDateDateat PurchaseValue ***Federal Agency Discount Notes & Bonds*** FHLB 31339YJU7Piper Jaffray5.000%4.760%7/12/20107/23/20133.0$104,963 FHLB 3136FTWV7Piper Jaffray1.250%1.250%12/28/20116/27/20164.5$526,948 FHLB 3134G2SW3Piper Jaffray2.050%2.050%7/13/20117/27/20165.0$500,545 FHLB 313375EC7Piper Jaffray1.490%1.500%8/16/20118/24/20165.0$400,696 FNMA 3136FR2G7Piper Jaffray1.450%1.440%8/29/20119/20/20165.1$530,444 FNMA 3136FR4Q3Piper Jaffray1.320%1.320%9/14/20119/26/20165.0$501,265 FNMA 3136FR3Q4Piper Jaffray1.320%1.310%9/14/20119/28/20165.0$502,895 FNMA 3136FR7K3Piper Jaffray1.250%1.250%9/22/20119/28/20165.0$500,805 FNMA 3136FTAN9Piper Jaffray1.300%1.300%9/26/201110/11/20165.0$501,380 FNMA 3136FTDH9Piper Jaffray1.450%1.450%10/24/201110/26/20165.0$426,398 FNMA 3136FTFA2Piper Jaffray1.600%1.590%10/24/201110/26/20165.0$426,398 FNMA 3136FTEK1Piper Jaffray1.500%1.480%10/24/201110/28/20165.0$1,011,760 FNMA 3136FTME6Piper Jaffray1.550%1.540%11/8/201111/16/20165.0$401,328 FNMA 3136G0FA4Piper Jaffray1.125%1.120%5/16/201211/16/20164.5$502,020 FHLB 3134G3BROPiper Jaffray1.500%1.490%11/30/201112/14/20165.0$956,631 FNMA 3136FRWY5Piper Jaffray2.050%2.020%7/6/201112/27/20165.5$101,351 FHLM 3134G3GN4Piper Jaffray1.500%1.500%1/18/20121/18/20175.0$401,904 FHLM 313378T76Piper Jaffray1.500%1.500%1/18/20121/18/20175.0$500,180 FFCB 3133EAPD4Piper Jaffray1.500%1.500%1/18/20121/18/20175.0$500,375 FNMA 3136G0ER8Piper Jaffray1.500%1.500%1/18/20121/18/20175.0$805,200 Average Yield1.44%$10,103,487 Days/Years Interest RatePurchaseMaturityto MaturityMarket AgencyBrokerCouponYieldDateDateat PurchaseValue ***FNMA'S, ARM'S & SBA'S*** SBA 500463V-QPooled - Dana3.125%3.1%1-Aug-8825-Jan-1324.5$305 SBA 502647V-QPooled - Dana3.975%3.9%1-Jul-9425-Jun-1925.0$7,100 SBA 508940Pooled - Dana2.575%2.4%6-May-1125-Jun-3019.2$348,430 SBA 508946Pooled - Dana2.250%2.1%1-Jan-1225-Jul-3018.6$346,080 SBA 505536V-MPooled - Dana3.125%2.9%1-Aug-0125-Jun-2624.9$22,864 GNMA 8417Pooled - Dana5.125%3.8%1-Oct-8820-Oct-1830.1$1,878 GNMA 8703Pooled - Dana4.750%1.6%1-Sep-9520-Sep-2530.1$906 GNMA 8720Pooled - Dana5.125%1.6%30-Sep-9520-Oct-2530.1$950 GNMA 8788Pooled - Dana5.375%1.6%1-Jan-9620-Jan-2630.1$761 GNMA 80426Pooled - Dana4.500%1.6%21-Jul-0020-Jul-30 30.0$7,525 GNMA 80593Pooled - Dana5.375%2.3%1-Apr-0220-Apr-3230.1$3,966 GNMA 80696Pooled - Dana3.375%2.3%23-May-1120-May-33 22.0$342,569 GNMA 80710Pooled - Dana5.625%1.6%1-Jul-0320-Jul-3330.1$7,664 GNMA 82759Pooled - Dana2.500%2.4%20-Mar-1220-Mar-41 29.0$486,223 FNMA 555921Pooled - Dana4.483%2.9%1-Oct-031-Sep-3531.9$31,571 FNMA 850125Pooled - Dana5.146%2.5%1-May-091-Sep-3526.4$55,713 FNMA 422251Pooled - Dana5.589%2.2%1-Dec-951-Jan-2125.1$23,128 FNMA 334439Pooled - Dana6.200%2.4%1-Dec-951-Apr-2428.4$4,590 FNMA 520790Pooled - Dana6.077%2.4%1-Jun-001-Apr-2827.9$5,842 FNMA 546468Pooled - Dana5.563%2.2%24-May-001-Jun-28 28.0$3,201 FNMA 535326Pooled - Dana5.263%2.1%26-Jun-001-Jun-28 28.0$3,948 FNMA 323798Pooled - Dana5.749%2.2%1-Dec-991-May-2929.4$1,414 FNMA 567875Pooled - Dana6.336%2.6%1-Dec-001-Sep-3029.8$2,374 FNMA 593941Pooled - Dana6.010%2.4%1-Dec-011-Dec-3029.0$5,955 FNMA 545057Pooled - Dana5.487%2.2%1-May-011-May-3130.0$670 FNMA 650970Pooled - Dana5.118%2.3%1-Aug-011-Jul-3230.9$2,899 FNMA 555378Pooled - Dana5.120%2.1%14-May-081-Apr-33 24.9$59,835 FNMA 709092Pooled - Dana5.085%2.2%1-Jun-031-Jun-3330.0$12,585 FNMA 723661Pooled - Dana5.025%2.2%1-Jul-031-Jul-3330.0$1,999 Government Securities as of 6/30/12 Investments 6302012 4 7 - 8 - 4 9/4/2012 Days/Years Int RatePurchaseMaturityto MaturityMarket AgencyBrokerCouponYieldDateDateat PurchaseValue Government Securities as of 6/30/12 FNMA 761737Pooled - Dana6.488%2.3%16-May-051-Dec-33 28.6$11,766 FNMA 725462Pooled - Dana5.688%1.9%1-Apr-041-Jan-3429.8$11,429 FNMA 745160Pooled - Dana5.763%2.2%1-Dec-051-Mar-3428.3$25,092 FNMA 791573Pooled - Dana5.057%2.2%1-Jul-041-Aug-3430.1$4,719 FNMA 888321Pooled - Dana5.737%2.2%1-Mar-071-Aug-3427.3$34,659 FNMA 849207Pooled - Dana6.340%1.8%1-Jan-061-Jan-3630.0$10,926 FNMA 888710Pooled - Dana5.374%2.2%1-Sep-071-Jul-3628.9$39,050 FNMA 893933Pooled - Dana5.209%2.3%1-Sep-061-Oct-3630.1$17,748 FNMA 555624Pooled - Dana5.366%2.2%1-Jun-031-Mar-3834.8$5,758 FNMA 735967Pooled - Dana6.107%2.2%1-Sep-051-Mar-3832.5$10,704 FNMA 888386Pooled - Dana5.623%2.2%1-Apr-071-Mar-3830.9$72,467 FNMA 888618Pooled - Dana5.799%2.2%1-Jul-071-Mar-3830.7$24,615 FNMA 995451Pooled - Dana4.581%2.2%12-Feb-091-May-38 29.2$70,345 FNMA 557073Pooled - Dana4.255%1.5%1-Sep-001-Jun-4039.8$5,369 FNMA 110540Pooled - Dana5.150%3.4%1-Nov-901-May-2029.5$6,121 FNMA 327446Pooled - Dana5.747%2.5%1-Oct-951-Aug-2226.9$3,237 FNMA 868877Pooled - Dana5.191%2.3%1-Apr-061-Apr-3630.0$11,099 FNMA 701045Pooled - Dana4.830%2.5%1-Apr-031-Apr-3330.0$86,979 FNMA 848390Pooled - Dana3.755%1.8%12-Feb-091-Dec-35 26.8$31,955 FNMA 844148Pooled - Dana3.183%2.1%1-Oct-051-Nov-3530.1$32,501 FNMA 748087Pooled - Dana2.585%2.2%1-Sep-101-Sep-3323.0$63,981 FNMA 851297Pooled - Dana2.604%2.4%3-May-111-Sep-3524.3$320,782 FNMA AC0038Pooled - Dana2.355%2.2%24-May-111-Sep-38 27.3$332,876 FHLMC 775572Pooled - Dana5.594%3.3%1-Sep-941-Jun-24 29.8$8,640 FHLMC 865469Pooled - Dana6.440%3.8%1-Dec-951-Aug-25 29.7$589 FHLMC 755344Pooled - Dana5.160%2.3%1-May-001-Mar-28 27.9$2,926 FHLMC 645235Pooled - Dana6.340%2.3%1-Jul-001-Mar-29 28.7$2,387 FHLMC 846784Pooled - Dana5.576%2.2%1-Jul-001-May-29 28.9$2,375 FHLMC 786867Pooled - Dana5.970%2.3%1-Nov-991-Aug-29 29.8$147 FHLMC 846956Pooled - Dana6.446%2.4%1-Nov-011-Nov-31 30.0$1,729 FHLMC 847166Pooled - Dana5.092%2.3%1-Jul-031-Aug-33 30.1$5,170 FHLMC 847359Pooled - Dana6.072%2.3%1-Dec-041-Dec-34 30.0$5,021 FHLMC 782526Pooled - Dana4.509%2.1%1-Apr-051-Apr-35 30.0$88,048 FHLMC 848000Pooled - Dana4.665%2.2%1-Sep-081-Feb-36 27.4$72,260 FHLMC 847629 Pooled - Dana6.092%2.3%1-Oct-061-Sep-3629.9$20,790 FHLMC 865006Pooled - Dana6.935%2.9%1-Feb-891-Aug-18 29.5$603 FHLMC 865127Pooled - Dana3.130%3.1%1-Aug-891-Mar-19 29.6$1,434 FHLMC 865476Pooled - Dana6.082%4.4%1-Apr-961-Feb-36 39.9$525 FHLMC 865663Pooled - Dana6.040%4.0%1-Nov-001-Feb-30 29.3$3,025 FHLMC 765114Pooled - Dana6.963%4.5%1-Mar-991-Jan-18 18.9$2,809 FHLMC 847427Pooled - Dana5.264%2.5%1-Jul-051-Sep-34 29.2$5,631 FHLMC 1G1840Pooled - Dana5.315%2.4%1-Feb-061-Nov-35 29.8$19,880 FHLMC 1B3063Pooled - Dana5.553%2.4%1-Aug-061-Aug-36 30.0$21,896 FHLMC 847058Pooled - Dana5.181%2.3%1-Aug-021-Aug-32 30.0$26,773 FHLMC 1B7033Pooled - Dana2.846%2.3%25-May-111-Sep-3530.0$290,284 FHLMC 611384Pooled - Dana6.953%2.3%11-Feb-051-Dec-3227.8$9,375 TSY 912828AF73.000%2.3%30-Jun-1215-Jul-120.2$243,278 TSY 912828HW30.625%0.6%30-Jun-1215-Apr-130.8$251,022 TSY 912828BD11.875%1.5%30-Jun-1215-Jul-131.0$256,800 TSY 912828KM11.250%1.1%30-Jun-1215-Apr-141.8$224,680 TSY 912828CP32.000%1.5%30-Jun-1215-Jul-142.0$258,971 FNMA Fixed rate agency 3135G0HG10.375%0.4%1-Jan-1216-Mar-153.2$398,876 FNMA Fixed rate agency 3136FT4B20.500%0.7%31-Dec-11 6-Sep-131.7$299,985 FNMA Fixed rate agency 3134G3PD60.550%0.6%31-Dec-11 27-Feb-153.2$502,016 Accrued Interest 1.4%$19,767 Income Receivable $11,036 Average Yield1.44%6,085,868 Total$16,189,354 Investments 6302012 5 7 - 8 - 5 9/4/2012 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: September 4, 2012 ITEM/TOPIC: Matters from Mayor and Council 9/4/2012 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: September 4, 2012 ITEM/TOPIC: Executive Session, pursuant to: 1) C.R.S. §24-6-402(4)(a)(b)(e) - to discuss the purchase, acquisition, lease, transfer, or sale of property interests; to receive legal advice on specific legal questions; and to determine positions, develop a strategy and instruct negotiators, Regarding: Ever Vail Redevelopment Agreement and Municipal Building Redevelopment. PRESENTER(S): Matt Mire 9/4/2012 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: September 4, 2012 ITEM/TOPIC: Adjournment (4:50 p.m.) NOTE: UPCOMING MEETING START TIMES BELOW ALL ARE APPROXIMATE DATES AND TIMES AND SUBJECT TO CHANGE) -------------------- THE NEXT REGULAR VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BEGIN AT APPROXIMATELY 12:30 P.M. (or TBD), TUESDAY, SEPTEMBER 18, 2012 IN THE VAIL TOWN COUNCIL CHAMBERS FUTURE AGENDA ITEMS: Ongoing agenda items TBD: DRB/PEC updates - Warren - WS - 15 min.; Information Updates Attachments: WS - 15 min.; Executive Session items: 30 min.; Consent Agenda: 5 min.; Town Manager Report: Fire and ERWSD updates - 5 min. TBD: Vail Golf Course Clubhouse - Greg H. - ES - 60 min. - 9/18 Vail Group Sales update - Kelli - WS - 30 min. - 9/18 Capital Budget/Operating Budget discussion - Judy C/Kathleen H - ES - 60 min. - 9/18 Capital Reserves to fund outlying projects - Judy C - WS - 30 min. - 9/18 ERWSD Potato Patch Easement and site visit - Tom K/John Cahill - WS site visit- 45 min./ES - 15 min. - 9/18 VLMD 2013 Operating Plan discussion - Kelli - WS - 30 min. - 9/18 Employee Housing Strategic Plan - Nina - ES - 30 min. - 9/18 Fire Siren Demo - Mark M. - WS - 15 min. - 9/18 Forest Service Discussion - David Neely/Mark Miller - ES - 15 min. - 9/18 Buy-down program funding discussion - Nina - WS - 30 min. - TBD Community Foundations discussion - Council - WS - 30 min. - TBD Strategic Parking Plan discussion - Greg H. - WS - 30 min. - TBD Site Visit - Library - Pam Brandmeyer - WS - 10/16 Site Visit - Sundial Plaza - Gregg B. - WS - 30 min. - TBD Ever Vail - George - 30 min. - ES - 9/18/12 ERWSD - Drought Wrapup Discussion - Diane Johnson/Linn Brooks - WS - 15 min. - TBD ERWSD - Wastewater Master Plan - Linn Brooks/Siri Roman/Todd Fessenden - WS - 30 min. - TBD Ford Park discussion re: noise - Todd O./Greg Hall - WS - 30 min. - TBD Recycling discussion - Kristen B - 30 min. - WS - TBD Open Space Discussion with Toby Sprunk, Eagle County Open Space Director - TBD Housing Fee in Lieu Discussion – TBD Gore Creek Water Quality Update - Bill Carlson - TBD Outdoor Display Goods - George Ruther - TBD Historic District - George Ruther - TBD Sister City discussion - TBD 9/4/2012