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HomeMy WebLinkAbout2012-10-02 Agenda and Support Documentation Town Council Work SessionVAIL TOWN COUNCIL WORK SESSION AGENDA VAIL TOWN COUNCIL CHAMBERS 75 S. Frontage Road W. Vail, CO 81657 1:00 P.M., OCTOBER 2, 2012 NOTE: Times of items are approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. Public comments on work session item may be solicited by the Town Council. 1. ITEM/TOPIC: DRB/PEC Update (10 minutes) PRESENTER(S): Warren Campbell 2. ITEM/TOPIC: Vail Group Sales Update (30 min. ) PRESENTER(S): Chris Romer, Vail Valley Partnership BACKGROUND: Chris Romer of the Vail Valley Partnership will give an update on Vail Group Sales to the Town Council and the community. 3. ITEM/TOPIC: Fire Code issues/Fire Sprinkler discussion. (15 min.) PRESENTER(S): Mark Miller, Mike Vaughan ACTION REQUESTED OF COUNCIL: Review materials presented and provide direction relative to moving forward in adopting the 2012 International Fire Code (IFC) as part of the overall adoption of the 2012 International Codes by the TOV. BACKGROUND: At the September 4th work session, Council discussed a variety of issues and comments regarding residential sprinkler requirements and miscellaneous fire code issues. In response to these comments, fire department staff has provided the attached memo and current matrix as an overview of the process currently used to determine when a sprinkler system is required, and specific circumstances that allow exemptions. Additionally, the attached information provides statistics regarding the total number of single family homes or duplexes (new and renovated) - that required sprinklers in the past two years and how many were exempted, or allowed discretion based on undue hardship. It is our objective that the attached information will provide factual data as to the overall process and methodology used. Additioanlly we hope adress any outstanding concerns Council may have regarding this process or fire code issues in general. STAFF RECOMMENDATION: Staff is recommending that Council review the attached memo and matrix for sprinkler requirements. Staff recommends that Council approve the continued use of the current matrix along with adopting the 10/2/2012 2012 IFC , as part of the 2012 International code adoption. 4. ITEM/TOPIC: Duscussion of Ordinance No. 12, Series of 2012, an ordinance adopting the 2012 Building Codes with amendments. (30 min) PRESENTER(S): Martin Haeberle, Mike Vaughan ACTION REQUESTED OF COUNCIL: Review materials presented for evening approval. BACKGROUND: The Building and Fire Appeals Board has held public hearings monthly over the last nine months reviewing the changes from the adopted building codes and amendments to the 2012 Building Codes for the purpose of recommending the adoption of the 2012 Building Codes by the Vail Town Council. The Board has eliminated many of the amendments in the towns current building codes that are now within the body of the building code or out of date with current technology. The Board has also added provisions that address construction practices that are unique to our community. Public input has been a key factor in these changes. STAFF RECOMMENDATION: The Community Development Department and Fire Department recommends the Vail Town Council approve Ordinance No. 12, Series of 2012 upon first reading. 5. ITEM/TOPIC: Information Update and Attachments: 1) Revenue Highlights - Kathleen Halloran; 2) August Sales Tax - Sally Lorton 3) Matterhorn Bridge Update - Tom Kassmel (15 min.) 6. ITEM/TOPIC: Matters from Mayor and Council (15 min. ) 7. ITEM/TOPIC: Executive Session, pursuant to: 1) C.R.S. §24-6-402(4)(b)(e) - to receive legal advice on specific legal questions; and to determine positions, develop a strategy and instruct negotiators, regarding: Ever Vail Development Agreement; 2) C.R.S. §24-6-402(4)(b) - to receive legal advice on specific legal questions regarding: Vail Golf Course Clubhouse remodel. (80 min.) PRESENTER(S): Matt Mire 8. ITEM/TOPIC: Adjournment (4:25 p.m.) NOTE: UPCOMING MEETING START TIMES BELOW (ALL ARE APPROXIMATE DATES AND TIMES AND SUBJECT TO CHANGE) -------------------- THE NEXT REGULAR VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BEGIN AT APPROXIMATELY 12:30 P.M. (or TBD), TUESDAY, OCTOBER 16, 2012 IN THE VAIL TOWN COUNCIL CHAMBERS FUTURE AGENDA ITEMS: Ongoing agenda items TBD: DRB/PEC updates - Warren - WS - 15 min.; Information Updates Attachments: WS - 15 min.; Executive Session items: 30 min.; Consent Agenda: 5 min.; Town Manager Report: Fire and ERWSD 10/2/2012 updates - 5 min. Vail Group Sales update - Kelli - WS - 30 min. - 10/2 Employee Housing Strategic Plan - Nina - ES - 30 min. - 10/2 UBC Sprinkler Requirements - Mark Miller - WS - 30 min. - 10/2 VLMD Resolution for VLMD Budget - SEPARATE Mtg. - Kathleen - 10 min. -10/16 Town Manager's Budget - 1st Draft - Kathleen/Judy - 60 min. - WS - 10/16 Site Visit - Sundial Plaza - Gregg B. - WS - 30 min. - 10/16 Sundial Plaza - Gregg B. - WS - 30 min. - 10/16 TOV resolution to pass VLMD 2013 budget - Kathleen - 15 min. - ES - 10/16 CDOT - I-70 Chain Up discussion - Greg Hall/Dwight Henninger/CDOT rep - ES - 20 min. - 10/16 Traffic Enforcement & Education - Henninger - WS - 20 min. - 10/16 Site Visit - Library - Pam Brandmeyer - WS - 10/16 Capital Budget/Operating Budget discussion - Judy C/Kathleen H - ES - 60 min. - 10/16 TOV resolution for VLMD budget - Kathleen - ES - 15 min. - 10/16 Volunteers in Police Service (VIPS) Proclamation #5 - Dwight - ES - 5 min. - 10/16 Vail Reinvestment Authority budget Resolution - SEPARATE Mtg. - Kathleen - 11/6 1st reading 2013 budget ordinance - Kathleen - ES - 30 min. - 11/6 2nd reading 2013 budget ordinance - Kathleen - ES - 15 min. - 11/20 Ever Vail - George - 30 min. - ES - on going Buy-down program funding discussion - Nina - WS - 30 min. - TBD Strategic Parking Plan discussion - Greg H. - WS - 30 min. - TBD ERWSD - Drought Wrapup Discussion - Diane Johnson/Linn Brooks - WS - 15 min. - TBD ERWSD - Wastewater Master Plan - Linn Brooks/Siri Roman/Todd Fessenden - WS - 30 min. - TBD Wolcott Plan Discussion with Eagle County reps - WS - TBD Recycling discussion - Kristen B - 30 min. - WS - TBD Housing Fee in Lieu Discussion – TBD Ford Park discussion re: noise - Todd O./Greg Hall - WS - 30 min. - TBD Outdoor Display Goods - George Ruther - TBD Historic District - George Ruther - TBD Sister City discussion - TBD Open Space Discussion with Toby Sprunk, Eagle County Open Space Director - TBD Parking pricing for the 2012-13 winter ski season - TBD Site Visit - Library - 11/20 10/2/2012 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: October 2, 2012 ITEM/TOPIC: DRB/PEC Update PRESENTER(S): Warren Campbell ATTACHMENTS: September 19, 2012 Design Review Board results September 24, 2012 Planning and Environmental Commission results 10/2/2012 Page 1 DESIGN REVIEW BOARD AGENDA PUBLIC MEETING September 19, 2012 Council Chambers 75 South Frontage Road West - Vail, Colorado, 81657 **order and times of agenda items are subject to change** MEMBERS PRESENT MEMBERS ABSENT Tom DuBois Andy Forstl Brian Gillette Rollie Kjesbo Libby Maio PROJECT ORIENTATION 1:00pm SITE VISITS 1. Vista Bahn Ski Rentals and Alpine Eyewear- 278 Hanson Ranch Road 2. Gorsuch Building- 263 East Gore Creek Drive 3. Mill Creek Property LLC- 303/305 Mill Creek Circle 4. Vail Golfcourse Townhomes Phase 1- 1660 Sunburst Drive 5. Upton Residence- 4192 Columbine Way 6. Meadow Ridge Condominiums- 1860 Meadow Ridge Road 7. Brownstein Residence- 1452 Buffehr Creek Road MAIN AGENDA 3:00pm 1. Vail Golfcourse Townhomes Phase 1 DRB120397 / 5 minutes Bill Final review of a minor exterior alteration (repaint) 1660 Sunburst Drive/Sunburst Filing 3 Applicant: Vail Golfcourse Townhomes Association Phase 1, represented by Chad Roberts ACTION: Approved with Condition(s) MOTION: Gillette SECOND: Kjesbo VOTE: 5-0-0 1. The applicant shall paint all garage door bucks brown to match the garage doors prior to final inspection. 2. Upton Residence DRB120422 / 15 minutes Bill Conceptual review of an addition (garage and driveway) 4192 Columbine Way/Lots 25 and 26 Bighorn Terrace Applicant: Anne S. Upton, represented by Wendy St. Charles, Sherman & Howard ACTION: Conceptual, no vote 3. Vail Golf Course DRB120364 / 10 minutes Bill Final review of new construction (temporary buildings) 1655 Sunburst Drive/ Unplatted Applicant: Town of Vail, represented by Vail Recreation District ACTION: Tabled to October 3, 2012 MOTION: Kjesbo SECOND: Maio VOTE: 5-0-0 1 - 1 - 1 10/2/2012 Page 2 4. Vista Bahn Ski Rentals and Alpine Eyewear DRB120402 / 10 minutes Warren Final review of a change to approved plans (doors) 278 Hanson Ranch Road/ Lot A&B, Block 2, Vail Village Filing 1 Applicant: Ron Riley, represented by Dan Barry ACTION: Approved with Condition(s) MOTION: Kjesbo SECOND: Maio VOTE: 5-0-0 CONDITION(S): 1. The applicant shall use the clear anodized aluminum frames for the new doors. 5. Gorsuch Building DRB120423 / 5 minutes Warren Final review of a minor exterior alteration (reroof) 263 Gore Creek Drive/ Lots D&E, Block 5, Vail Village Filing 1 Applicant: David Gorsuch, represented by Plath Construction ACTION: Tabled to October 3, 2012 MOTION: Kjesbo SECOND: Maio VOTE: 5-0-0 6. Mill Creek Property LLC DRB120371 / 15 minutes Rachel Final review of new construction (single-family residence) 303/305 Mill Creek Circle/Lot 3, Block 1, Vail Village Filing 1 Applicant: Mill Creek Property LLC, represented by KH Webb Architects ACTION: Approved with condition(s) MOTION: Kjesbo SECOND: Gillette VOTE: 5-0-0 CONDITION(S): 1. The applicant shall submit revised plans in conjunction with the building permit submittal depicting the pool extending no more than 5 feet into the watercourse setback. 2. The applicant shall obtain and provide written approval from Vail Resorts for the encroachments and improvements located upon the adjacent Vail Resorts property prior to issuance of building permit. 3. The applicant shall submit revised plans in conjunction with the building permit submittal depicting the addition of boulders to the base of the north retaining wall. 4. The applicant shall submit revised plans in conjunction with the building permit submittal depicting an undulating top-of-wall so as to not result in a consistent top-of-wall elevation. 7. Buffehr Creek Condominiums DRB120409 / 10 minutes Warren Final review of changes to approved plans (reroof and stucco) 1860 Meadow Ridge Road/Lot 8, Buffehr Creek Applicant: Meadow Ridge Condominiums HOA, represented by Vern Brock ACTION: Approved with Condition(s) MOTION: Kjesbo SECOND: Forstl VOTE: 4-1-0 (Gillette opposed) CONDITION(S): 1. The applicant shall only apply stucco to the uppermost central dormers. No stucco shall be applied to the dormer roof forms located on each end of the structure. 8. Brownstein Residence DRB120369 / 10 minutes Warren Final review of an addition (ground vault) 1452 Buffehr Creek Road/Lot 1, Cliffside Applicant: Mr. Brownstein, represented by Harvey Robertson ACTION: Approved MOTION: Kjesbo SECOND: Maio VOTE: 5-0-0 1 - 1 - 2 10/2/2012 Page 3 STAFF APPROVALS Hadley Residence DRB120390 Rachel Final review of a minor exterior alteration (landscaping) 1127 Vail Valley Drive/Lot 11, Block 6, Vail Village Filing 7 Applicant: Phil Hadley, represented by Greg Sands Johnson Residence DRB120391 Warren Final review of a minor exterior alteration (deck, window) 1195 Vail Valley Drive/Lot 14, Block 6, Vail Village Filing 7 Applicant: Susan Johnson, represented by GPSL Architects McClellan Residence DRB120394 Bill Final review of a minor exterior alteration (windows) 200 Vail Road (Lodge Tower) Units 685, 687, 689, 691/Lot 2, Block 5C, Vail Village Filing 1 Applicant: John and Katie McClellan, represented by Kathy Langenwalter Goldfarb/Romano Residences DRB120396 Bill Final review of a minor exterior alteration (deck railings) 793 Potato Patch Drive/Lot 25, Block 1, Vail Potato Patch Applicant: Ann Goldfarb Tafalla Residence DRB120403 Rachel Final review of a change to approved plans (color, window) 1042 Eagles Nest Circle/Lot 2, Block 1, Vail Village Filing 8 Applicant: Tafalla Properties, represented by Jay Norbrega Mullally Residence DRB120404 Rachel Final review of changes to approved plans (window, door) 288 Bridge Street, Unit R-2/Lot D, Block 5A, Vail Village Filing 1 Applicant: Margo Mullally, represented by Mark Donaldson Rice Residence DRB120405 Bill Final review of a minor exterior alteration (windows) 4450 Timber Falls Court, Unit 1701/ Unplatted Applicant: Penny Rice, represented by Andrew Slaugh Mill Creek Property LLC DRB120406 Rachel Final review of a sign application (temporary site development sign) 303 Mill Creek Circle/Lot 3, Block 1, Vail Village Filing 1 Applicant: Mill Creek Property LLC, represented by Jeff Kissane Smith Residence DRB120408 Bill Final review of a minor exterior alteration (windows) 4695 Meadow Drive Building 7 Unit 19/ Unplatted Applicant: Stephen Smith, represented by Jeff Borek Rymer Residence DRB120410 Warren Final review of a minor exterior alteration (repaint) 5166 Black Gore Drive/Lot 4, Block 1, Gore Creek Subdivision Applicant: Bob and Marylyn Rymer, represented by Carl Cocharella 1 - 1 - 3 10/2/2012 Page 4 Neporent Residence DRB120411 Rachel Final review of a minor exterior alteration (landscaping) 184 Beaver Dam Road/Lot 24E, Block 7, Vail Village Filing 1 Applicant: Mark and Lisa Neporent, represented by Diana Rawlings Rush Condos DRB120412 Bill Final review of a minor exterior alteration (reroof) 2821 Basingdale Blvd/Lot 9, Block 8, Vail Intermountain Applicant: Sue Hendrich, represented by Bob Stephanoff Brandess Building DRB120413 Rachel Final review of a minor exterior alteration (telecommunications equipment) 2077 North Frontage Road West/Lot 39, Buffehr Creek Subdivision Applicant: Brandess Enterprises LLC, represented by Herb Quintana Lapin Residence DRB120415 Bill Final review of a minor exterior alteration (landscaping) 212 West Meadow Drive/ Lot 6, Vail Village Filing 2 Applicant: Merv Lapin, represented by Rik Herwhe & Mike Earl Novick Residence DRB120419 Rachel Final review of a minor exterior alteration (windows, doors) 2801 Basingdale Boulevard Unit 8/Lot 2, Block 8, Vail Intermountain Applicant: Walter and Alexandra Novick Hathaway DRB120420 Tom Talbot/Warren Final review of a minor exterior alteration (landscaping) 791 Potato Patch Drive/Lot 24, Block 1, Vail Potato Patch Applicant: John and Vera Hathaway, represented by Sean Moody Fleeger Residence DRB120421 Bill Final review of a minor exterior alteration (site access) 2950 Booth Creek Drive/Lot 2, Block 3, Vail Village Filing 11 Applicant: Matt and Candee Fleeger, represented by Berglund Architects LLC Sullivan Residence DRB120424 Rachel Final review of changes to approved plans (bedroom) 2645 Larkspur Lane/ Lot 3, Block 2, Vail Intermountain Applicant: Sheila Sullivan Buffehr Creek West Condo Association DRB120425 Warren Final review of a minor exterior alteration (landscaping) 1880 Meadow Ridge Road/ Lot 7, Buffehr Creek Applicant: Holy Cross Energy Cascade Club and Spa DRB120426 Warren Final review of a minor exterior alteration (reroof) 1300 Westhaven Drive/ Unplatted Applicant: Pete Dillon Vail Lionshead Centre DRB120427 Rachel Final review of a minor exterior alteration (awnings) 520 East Lionshead Circle/ Lot 5, Block 1, Vail Lionshead Filing 1 Applicant: Vail Lionshead Centre HOA, represented by Leah Peterson 1 - 1 - 4 10/2/2012 Page 5 Steinmetz Residence DRB120429 Warren Final review of a minor exterior alteration (boiler) 1157 Vail Valley Drive/ Lot 12, Block 6, Vail Village Filing 7 Applicant: Beck Building Company Lionshead Information Booth DRB120430 Warren Final review of a minor exterior alteration (demo building) 350 South Frontage Rd West/ Lot 1, Block 2, Vail Lionshead Filing 1 Applicant: Town of Vail Taplin Residence (115 Company) DRB120431 Bill Final review of changes to approved plans (steps) 115 Forest Road/ Lot 30, Block 7, Vail Village Filing 1 Applicant: Ric Fields Hillary Residence DRB120432 Rachel Final review of changes to approved plans (landscape) 362 Vail Valley Drive/ Part of Tract B, Vail Village Filing 1 Applicant: Tim Glasco, Neils Lunceford Inc. Sudbrink Residence DRB120434 Bill Final review of a minor exterior alteration (door) 1670 Fallridge Rd, Unit C10/ Vail Golfcourse Townhomes Applicant: Margareta Sudbrink, represented by Jeff Lutz Viele/Johnson Duplex B12-0410 David Final review of a minor exterior alteration (reroof) 2109 Chamonix Lane/Lot 13, Vail Heights Applicant: David Viele Woodward/Funk Duplex B12-0412 David Final review of a minor exterior alteration (reroof) 2840 Aspen Court/Lot 16, Vail Village Filing 11 Applicant: Priscilla Woodward, represented by Eddie Leiva The applications and information about the proposals are available for public inspection during regular office hours in the project planner’s office, located at the Town of Vail Community Development Department, 75 South Frontage Road. Please call 479-2138 for information. Sign language interpretation available upon request with 24 hour notification. Please call 479-2356, Telephone for the Hearing Impaired, for information. 1 - 1 - 5 10/2/2012 Page 1 PLANNING AND ENVIRONMENTAL COMMISSION September 24, 2012 1:00pm TOWN COUNCIL CHAMBERS / PUBLIC WELCOME 75 S. Frontage Road - Vail, Colorado, 81657 **Order and times of agenda items are subject to change** MEMBERS PRESENT MEMBERS ABSENT Susan Bird Luke Cartin Pam Hopkins Michael Kurz Bill Pierce Henry Pratt John Rediker 20 minutes 1. A request for a recommendation to the Vail Town Council on prescribed regulation amendments to Title 11, Sign Regulations, Vail Town Code, pursuant to Section 11-3-3, Prescribed Regulations Amendment, Vail Town Code, to allow for amendments to the construction sign regulations, and setting forth details in regard thereto. (PEC120031) Applicant: Town of Vail Planner: Bill Gibson ACTION: Recommendation of Approval with Modifications MOTION: Kurz SECOND: Bird VOTE: 6-0-0 CONDITIONS: 1. The applicant shall modify Section 11-7-6a-1 to allow a maximum sign area of 8 square feet in all residential zone districts. Construction signs in all other zone districts will continue to be allowed a maximum sign area of 20 square feet. Bill Gibson made a presentation per the Staff memorandum. Commissioner Kurz asked about construction sites being required to mitigate large construction fences. Otherwise he had no concerns about this application. Bill Gibson stated that Staff would look into potential regulations amendments. Commissioner Bird asked about projects that currently advertise multiple sub-contractors. Bill Gibson responded that these signs are illegal and are addressed by the Town’s Code Enforcement. He added that allowing website information on construction signs would help direct people to information about the various subcontractors involved in the project. Commissioner Bird supported allowing website information on construction signs. Commissioner Pratt stated that the examples provided show two ends of the spectrum and he is concerned about scale. He said the former billion dollar renewal signs may be appropriate for big construction projects. But for small projects, advertisements through realtor information and renderings are not appropriate. He does not support a realtor being the emergency contact name on the sign. 1 - 2 - 1 10/2/2012 Page 2 Commissioner Hopkins did not have any comment. Commissioner Rediker asked the original purpose for the signs and how to address the distinction between site information and advertising. He also noted concerns about balancing ease of implementation with one set of regulations with different regulations for different sized construction projects. Commissioner Kurz asked if a condition should be placed to restrict advertising. Commissioner Hopkins stated that there are a number of construction signs currently in East Vail. She believes the renderings help the neighborhood understand what the project will look like. Commissioner Kurz stated the signs could help people get excited about the project. Commissioner Pratt stated that instead of a rendering, perhaps the business logos of extra project partners could be on the sign. Commissioner Pierce stated it should include realtors, architects and contractor. He added the sign only needs to be 8 square feet in size instead of 20 square feet. Commissioner Hopkins stated the signs should only be 6 square feet like other signs. Commissioner Bird added she likes having a rendering allowed on the signs. Commissioner Pierce recommended reducing the allowable size of construction signs. Commissioner Hopkins stated 8 square feet would be good in residential zone districts and 20 square feet could remain in commercial zone districts. Commissioner Kurz agreed with Commissioner Hopkins. 45 minutes 2. A request for a recommendation to the Vail Town Council for a prescribed regulations amendment, pursuant to 12-3-7, Amendment, Vail Town Code, to allow for amendments to Title 12, Zoning Regulations, to amend the development review process, and setting forth details in regard thereto. (PEC120010) Applicant: Town of Vail Planner: Rachel Dimond ACTION: Tabled to October 8, 2012 MOTION: Kurz SECOND: Rediker VOTE: 6-0-0 Rachel Dimond made a presentation per the Staff memorandum. Commissioner Kurz noted concern about construction projects that affect roofs that change building height changes, snow shedding, etc. Commissioner Rediker asked for clarification about how off-site impacts are determined. He noted support for reducing fees and creating savings for developers and property owners. However, he is concerned about reducing fees below the costs of administering the regulations. Commissioner Rediker recommended clarifying the intent of the proposed text related to its applicability to avoid future confusion and legal challenges. He asked if important elements of 1 - 2 - 2 10/2/2012 Page 3 the existing regulations are being lost with the proposed amendments, such as application requirements and approval expirations. Rachel Dimond described what items would be deleted and how those items would be addressed differently. Commissioners Bird, Pratt, and Hopkins had no additional comment. Commissioner Pierce agreed with Commissioner Rediker’s comments. Jim Lamont, Vail Homeowners Association, asked for clarification about what projects will have public notice requirements. He does not support any reduction in public notification requirements. Commissioner Rediker asked for further clarification about public notice for projects that affect roof lines. Rachel Dimond noted that currently, newsletters are available with Design Review Board agendas. The Town’s goal is to make the GIS system be available online to identify proposed projects. Commissioner Bird suggested that property owners could sign up online to receive notice of any project within a certain neighborhood. Commissioner Rediker asked for clarification about which project would no longer require public notice under the proposed regulations. Rachel Dimond provided examples, including projects in CC1 and CC2 Districts that modify rooflines and add GRFA but do not add new units. Commissioner Hopkins clarified that the notification mostly applies to commercial areas does not affect residential districts. Commissioner Rediker recommended defining the term “substantial off-site impacts”. Commissioner Pierce asked about notification of changes in use in the core areas. Rachel Dimond further described existing and proposed notification requirements. Commissioner Pierce asked about notification associated with Staff reviewed items. Rachel Dimond identified concerns about lengthening the development review times associated with additional notice. Commissioner Rediker asked for clarification about current review and notice timeframes. Rachel Dimond described the current notification and review process. Commissioner Rediker described the balance between streamlining and notification. Jim Lamont stated he believes notification should be immediately sent to concerned parties and lists of interested parties should be gathered. He believes as a global community it is important to let everyone know about applications. He believes there is enough political pressure today to 1 - 2 - 3 10/2/2012 Page 4 change covenants to require more public notice. Anything that could affect property values in any way should be noticed. He gave examples of tree removal. He noted that many items that come before DRB should have had neighbor notice in advance. Commissioner Bird noted concern about utilizing the US Postal Service for notice since some letters take many days to be delivered. She recommended expediting a computerized notification process. She agreed with Jim Lamont’s comments that there is a need for more public notice. Commissioner Pierce recommended shortening the process, but asked if notification could be sent out earlier in the review process. Rachel Dimond suggested creating an email list. Commissioner Pratt recommended sending out notice immediately upon application even if the submittal is not complete. Rachel Dimond noted that Staff will come back with various options to address the Commission’s concerns. Commissioner Rediker summarized his concerns about applicability language, fees, application expirations, and notification to neighbors. Commissioner Kurz noted concern about increasing the time frame for review and that sending notification prematurely could misinform neighbors. The notice should be sent once there is a concrete application. Jim Lamont noted that notification should address the project scale such as Ever Vail. Neighbors become upset once deals or agreements have been made before a project is formally submitted. People expect their government to be transparent. He noted the 18th green project as an example of how notification wasn’t effective. People need to be informed about anything that may affect their property values. Commissioner Pratt recommended looking toward other communities for examples of more notice. Commissioner Hopkins noted that wise developers contact their neighbors prior to submitting formal development applications to the town. Commissioner Pierce noted that projects like Ever Vail don’t sneak-up on anyone, but smaller projects could. Commissioner Pierce addressed Commissioner Kurz’s comments. He agreed that shortening the review process is the goal and sending the notice immediately is the only way to condense the times. Commissioner Rediker agreed with Commissioner Pierce’s comments. He noted concerns that the onus should be on the applicants and not on the Town Staff to speed up the process. Commissioners Rediker and Hopkins identified challenges with out-of-country owners. 1 - 2 - 4 10/2/2012 Page 5 Commissioner Kurz agreed everyone should be notified, but they shouldn’t be notified with vague information. Misinformation doesn’t shorten anything and notices should be vetted before being sent. 3. A request for a recommendation to the Vail Town Council, pursuant to Section 12-3-7, Amendment, Vail Town Code, for prescribed regulations amendments to Title 12, Zoning Regulations, and Title 14, Development Standards, Vail Town Code, to require restoration of watercourses and riparian areas, and setting forth details in regard thereto. (PEC120011) Applicant: Town of Vail Planner: Rachel Dimond ACTION: Tabled to October 8, 2012 MOTION: Kurz SECOND: Pratt VOTE: 6-0-0 4. A request for the review of a variance from Section 12-6G-6, Setbacks, Vail Town Code, pursuant to Chapter 12-17, Variances, Vail Town Code, to allow for the construction of a garage within the setbacks, located at 4192 Columbine Way/Lots 25 & 26, Bighorn Terrace, and setting forth details in regard thereto. (PEC120027) Applicant: Anne Upton, represented by Pierce Architects Planner: Bill Gibson ACTION: Tabled to October 8, 2012 MOTION: Kurz SECOND: Pratt VOTE: 6-0-0 5. A request for the review of conditional use permits, pursuant to Section 12-9C-3, Conditional Uses, Vail Town Code, for a healthcare facility and a public building and grounds, to allow for the redevelopment of the Town of Vail municipal site with a medical research, rehabilitation, and office building and a municipal office building located at 75 and 111 South Frontage Road West/ Unplatted, and setting forth details in regard thereto. (PEC120012) Applicant: Vail MOB, LLC, represented by Triumph Development and Town of Vail, represented by Consilium Partners, Vail Planner: Warren Campbell ACTION: Tabled to October 8, 2012 MOTION: Kurz SECOND: Pratt VOTE: 6-0-0 6. Approval of September 10, 2012 minutes ACTION: Approved with modification MOTION: Kurz SECOND: Pratt VOTE: 6-0-0 MODIFICATIONS: 1. Commissioner Pierce asked for the minutes on Page 8 to be amended to express the depth of his concern and his extreme disappointment with the architecture of the proposed medical office building, as stated at the September 10, 2012 hearing. Pam Hopkins added that she agreed with his concerns about that proposal at the September 10, 2012 hearing. 7. Information Update Warren stated benefits forms will be made available soon. Commissioners Pierce and Bird commented on a recent training session they attended. They recommended additional dialog and sessions between the Commission and the Town Council and Design Review Board. They also recommended additional collaboration with other jurisdictions in the county. 8. Adjournment MOTION: Kurz SECOND: Rediker VOTE: 6-0-0 1 - 2 - 5 10/2/2012 Page 6 The applications and information about the proposals are available for public inspection during regular office hours at the Town of Vail Community Development Department, 75 South Frontage Road. The public is invited to attend the project orientation and the site visits that precede the public hearing in the Town of Vail Community Development Department. Please call (970) 479-2138 for additional information. Sign language interpretation is available upon request with 24-hour notification. Please call (970) 479-2356, Telephone for the Hearing Impaired, for information. Community Development Department Published September 21, 2012 in the Vail Daily. 1 - 2 - 6 10/2/2012 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: October 2, 2012 ITEM/TOPIC: Vail Group Sales Update PRESENTER(S): Chris Romer, Vail Valley Partnership BACKGROUND: Chris Romer of the Vail Valley Partnership will give an update on Vail Group Sales to the Town Council and the community. ATTACHMENTS: Vail Group Sales Update 10/2/2012 To: Town Council From: Chris Romer, Vail Valley Partnership Date: October 2, 2012 Subject: Group Sales Update I. BACKGROUND Chris Romer will give an update on group sales in Vail to the Town Council and community. ATTACHMENTS Group Sales Update October 2, 2012 2 - 1 - 1 10/2/2012 Vail Valley Partnership Group Sales Update Vail Town Council October 2, 2012 2 - 1 - 2 10/2/2012 Group Sales Team Danielle McNair Colorado & International Kim Brussow Eastern US, Midwest, Medical Jessica Stevens Western US, Sports & Events 2 - 1 - 3 10/2/2012 Group Sales Objectives ƒ Drive group sales leads from key markets & industry segments ƒ Develop focused direct sales and marketing effort to attract targeted group & meeting business to Vail with increased focus on sports & events, medical meetings and traditional corporate/association business ƒ Work closely with VLMD vendors (PR, web, online, etc) to increase partnership opportunities 2 - 1 - 4 10/2/2012 Group Sales Strategies ƒ Increase presence in Front Range & primary feeder cities of Chicago, Dallas ƒ Explore options in secondary markets including Atlanta, Florida & Minneapolis ƒ Increase presence in key vertical markets including Continuing Medical Education, Medical Meetings and Sports & Events ƒ Coordinate in-market customer events, sales blitzes & travel/tradeshow schedules 2 - 1 - 5 10/2/2012 Group Sales Strategies ƒFocus on smaller, more targeted trade shows, events & educational programs 䇾Experiential Sales䇿 ƒContinue presence in the Incentive & high- end Corporate markets to maintain market share ƒEffectively sell Vail as a meetings destination to qualified meeting planners while focusing on one-on-one meeting planner events 2 - 1 - 6 10/2/2012 Key Group Sales Tactics ƒUtilize new in-market national sales partner (Prestige Resorts & Destinations) ƒContinue collaboration with CSE & VRD to increase number of participatory events in Vail / serve as ³one-stop shop´ with local event coordinator for year 1 events ƒIncrease electronic advertising on key industry websites and with targeted meeting planning organizations in feeder markets 2 - 1 - 7 10/2/2012 Group Sales Results YTD Geographic: ƒColorado: 48% ƒSoutheast: 21% ƒMidwest: 13% ƒWest: 11% ƒNortheast: 7% YTD Vertical: ƒMedical: 28% ƒCorporate: 27% ƒSMERF: 16% ƒAssociation: 15% ƒSports & Events: 14% 2 - 1 - 8 10/2/2012 Group Sales Results Year to Date Group Sales Metrics: Through August 31± lead generation 2012 2011 2010 Leads sent: 79 83 88 Groups booked: 37 32 42 Revenue booked: $1,249,732 $1,304,557 $1,110,922 Year-End Results: 2011 2010 2009 Leads sent: 140 128 146 Groups booked: 42 49 40 Revenue booked: $1,687,274 $1,151,787 $1,290,144 2 - 1 - 9 10/2/2012 9 Group Sales Results Year to Date Group Sales Metrics: Through August 31 ± on the books 2012 2011 2010 2009 Revenue $2,494,309 $1,604,340 $1,605,800 $1,640,343 Room nights 11,199 8,957 8,360 8,123 Year End ± on the books 2011 2010 2009 Revenue $1,652,717 $1,793,396 $1,693,982 Room nights 9,202 8,901 8,448 2 - 1 - 10 10/2/2012 Group Sales Results Future Years Group Sales Metrics: Through August 31± future years on the books 2012 2011 2010 2009 Revenue $1,598,232 $1,862,247 $2,323,202 $2,024,183 Room nights 9,199 9,220 13,114 9,265 Note: short term booking trend has significantly impacted future year bookings 2 - 1 - 11 10/2/2012 Medical Meetings: Through August 31±on the books 2013 2012 Revenue $522,663 $830,347 Room nights 1,797 2,774 Outstanding leads: 3,902 room nights (2013 & 2014) Note: VVP increased group sales focus on medical meetings & Continuing Medical Education programs in early 2011 with positive results to date. Lodging partners also responded positively to an informal survey showing increase in medical meetings direct to property as well. Group Sales Results 2 - 1 - 12 10/2/2012 July Estimated Attendees Vail Rocks! 250 hikers 800+ public ³School of Rock´ concert August Estimated Attendees: Gran Fondo Cannondale 250 participants Plus public expo & beer garden September Estimated Attendees: Season of Song 1,000 participants Tour of Vail 1,500 total participants 60 professionals October Estimated Attendees: NRC Family Fun Fair 250 families Event Recruiting (new events) 2 - 1 - 13 10/2/2012 13 2012 Travel Schedule ƒAttending Smart Meetings in the following Markets: ƒFlorida, Atlanta, Dallas, Austin, Denver ƒAttending Plan Your Meetings in the following markets: ƒDallas, Florida, DC, Chicago ƒContinuing Medical Education Conferences include: ƒAssociation of Continuing Medical Education, Nursing Organizations Alliance (NOA) 2 - 1 - 14 10/2/2012 14 2012 Travel Schedule ƒFront Range Representation includes: ƒMIC, MPIRMC, Association for Continuing Legal Education (ACLE), Destination CO, Successful Meetings, MPI Summit, CSAE ƒAdditional Conferences/Tradeshows: ƒHSMAI Meet, GMIC, Holiday Showcase, Destination CO Road show Dallas, IRF, MPI DFW Golf Tournament, International Festivals & Events (IFEA), CO Festivals & Events 2 - 1 - 15 10/2/2012 15 Group Sales Trends & Opportunities ƒParticipatory Sports & Events: ƒField, venue & calendar limitations in TOV ƒCompetition for groups: ƒPark City/Deer Valley ƒKeystone/Breckenridge (rate) ƒSnowmass ± Vicerory & Westin/conference center ƒDenver ƒMedical Meetings (CME, association, medical device, etc) ƒLocal stakeholder relationships ƒArthrex partnership 2 - 1 - 16 10/2/2012 16 Group Sales Trends & Opportunities ƒGroup & meeting trends: 1.Still struggling with perception of ³resort´ meetings (properties with resort in name often are not in consideration set) 2.Property concessions are more the norm 3.Average corporate meeting size has gotten smaller 2 - 1 - 17 10/2/2012 17 Group Sales Trends & Opportunities ƒGroup & meeting trends, continued: 4.Length of group stay is decreasing (creating mid- week opportunities) 4.Associations report higher meeting attendance for Vail meetings compared to Denver or western slope locations 4.Average booking lead time continues to decrease 2 - 1 - 18 10/2/2012 2 - 1 - 19 10/2/2012 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: October 2, 2012 ITEM/TOPIC: Fire Code issues/Fire Sprinkler discussion. PRESENTER(S): Mark Miller, Mike Vaughan ACTION REQUESTED OF COUNCIL: Review materials presented and provide direction relative to moving forward in adopting the 2012 International Fire Code (IFC) as part of the overall adoption of the 2012 International Codes by the TOV. BACKGROUND: At the September 4th work session, Council discussed a variety of issues and comments regarding residential sprinkler requirements and miscellaneous fire code issues. In response to these comments, fire department staff has provided the attached memo and current matrix as an overview of the process currently used to determine when a sprinkler system is required, and specific circumstances that allow exemptions. Additionally, the attached information provides statistics regarding the total number of single family homes or duplexes (new and renovated) - that required sprinklers in the past two years and how many were exempted, or allowed discretion based on undue hardship. It is our objective that the attached information will provide factual data as to the overall process and methodology used. Additioanlly we hope adress any outstanding concerns Council may have regarding this process or fire code issues in general. STAFF RECOMMENDATION: Staff is recommending that Council review the attached memo and matrix for sprinkler requirements. Staff recommends that Council approve the continued use of the current matrix along with adopting the 2012 IFC , as part of the 2012 International code adoption. ATTACHMENTS: Fire sprinkler/matrix memo fire sprinkler requirement matrix 10/2/2012 Memorandum To: TOV Council From: Mark Miller, Fire Chief Date: 10/2/12 Subject: Fire sprinkler discussion/matrix Regarding fire sprinkler issues/concerns, the following information gives a broad overview of the past 2 ½ years in regards to the total numbers of single family homes and/or duplex’s that have been required to install fire sprinklers; and those that were exempted and/or given consideration based on undue hardship. • Total single family /Duplex permits issued since January 2010 359 • Total new construction – SF or Duplex 28 o Sprinklers required 11 • Demo/Rebuild 4 • Remodel - with additional square feet 5 • Remodel - existing system 4 • Standpipe system (no sprinkler system required - undue hardship) 2 As indicated by the above numbers, less than half of the new homes built since January 2010 have been required to have fire sprinklers based on the attached matrix. As you will note on page 1 of the matrix, a number of exemptions are allowed, addressing minor remodels/additions. As outlined on page 2 of the matrix, it is important to note that it is based solely on specific IFC code references (or Vail Town Code) and is not onerous to the fire department. Note: The matrix has been in place since October 2009 and was approved by the Board of Appeals (7 members appointed by Council). Since inception of the Board of Appeals, there have been no challenges to requiring sprinklers in applicable situations and it is our firm belief that the matrix allows for reasonable flexibility for owners/contractors, while still adhering to essential life/safety principals. If we were to implement a “hard/set” guideline for sprinkler requirements, it would not allow the current options for owners/contactors, and create unreasonable financial hardship and complications. 3 - 1 - 1 10/2/2012 3 - 2 - 1 10/2/2012 3 - 2 - 2 10/2/2012 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: October 2, 2012 ITEM/TOPIC: Duscussion of Ordinance No. 12, Series of 2012, an ordinance adopting the 2012 Building Codes with amendments. PRESENTER(S): Martin Haeberle, Mike Vaughan ACTION REQUESTED OF COUNCIL: Review materials presented for evening approval. BACKGROUND: The Building and Fire Appeals Board has held public hearings monthly over the last nine months reviewing the changes from the adopted building codes and amendments to the 2012 Building Codes for the purpose of recommending the adoption of the 2012 Building Codes by the Vail Town Council. The Board has eliminated many of the amendments in the towns current building codes that are now within the body of the building code or out of date with current technology. The Board has also added provisions that address construction practices that are unique to our community. Public input has been a key factor in these changes. STAFF RECOMMENDATION: The Community Development Department and Fire Department recommends the Vail Town Council approve Ordinance No. 12, Series of 2012 upon first reading. ATTACHMENTS: Ordinance No. 12 Memo 2009- 2012 Comparison Ordinance 12, Series of 2012 Building Codes 10/2/2012 To: Vail Town Council From: Community Development Department Vail Fire Department Date: October 2, 2012 Subject: Proposed adoption of the 2012 International Building Codes, Ordinance No. 12, Series of 2012 I. SUMMARY The purpose of this memorandum is to propose to the Vail Town Council the adoption of the 2012 International Building Codes as amended by the Town of Vail Building and Fire Appeals Board. In order to continue to be a premier resort community there is a need to maintain a current set of building codes that safeguard the public health and safety. The comprehensive set of codes proposed will establish minimum regulations for the design and installation of building systems through requirements emphasizing performance. II. BACKGROUND The building codes are updated every three years after an extensive code development processing in which all interested and affected parties may participate. This allows for the codes to stay current with laws and technology that affect the construction industry. Areas most notably changed in this code cycle is within the International Energy Conservation Code which provides an additional 15% overall efficiency in buildings. The Building and Fire Appeals Board has held public hearings monthly over the last nine months reviewing the changes from the previously adopted building codes and amendments to the 2012 Building codes for the purpose of recommending the adoption of the 2012 Building Codes by the Vail Town Council. The Board has eliminated many of the amendments in the towns current building code that are know found within the body of the building code or out of date with current technology. The Board has also added provisions that address construction practices that are unique to our community. Public input has been a key factor in these changes. On September 24, 2012 the Building Fire and Appeals Board unanimously approved Ordinance No. 12, Series of 2012, for consideration by the Vail Town Council. The 4 - 1 - 1 10/2/2012 Town of Vail Page 2 Community Development Department and Town of Vail Fire Department are in support of this recommendation to the Vail Town Council. III. ACTION REQUESTED OF THE VAIL TOWN COUNCIL The Vail Town Council shall approve, approve with modifications, or deny Ordinance No. 12, Series of 2012 upon first reading. 4 - 1 - 2 10/2/2012 2009 Building Codes 2012 Building Codes Residential lighting required to be 50% high efficacy. Residential lighting required to be 75% high efficacy. Carbon Monoxide detectors required to be installed in single family and duplexes only. Carbon Monoxide detectors required to be installed in ALL residential occupancies. Guard opening protection for small children at operable windows is not required. Guard opening protection for small children required at operable windows in residences. Guard rail requirements for apartments and condos differed from single family homes. Guard rail requirements for apartments and condos are the same in single family homes. Leakage testing of duct systems optional. Leakage testing of ducting is required. Dwelling units in existing apartment buildings are not required to be altered for accessibility. Dwelling units in existing apartment buildings when altered by more than 50% to meet accessibility requirements Access criteria for permanent ladders to mechanical equipment are not defined. Access criteria for permanent ladders have specific dimension criteria. Plumbing vents are required to extend 7 feet above decks. Plumbing vents are now at 12” above the deck as required prior to the 2009 code. Fire dampers required for all duct penetrations in fire walls. Fire dampers are not required to be installed in rigid ducting under certain conditions. Separate drinking fountains required for persons who use wheelchairs. A high/low drinking fountain may be installed in lieu of two separate fountains. Sewage backflow protection is determined at the flood rim of the plumbing fixture. Sewage backflow protection is now determined at the floor level. SignificantChangesfrom2009to2012BuildingCodes 4 - 2 - 1 10/2/2012 Blower door test for the testing of air leakage of a new dwelling unit optional. Blower door test for the testing of air leakage of a new dwelling unit is required. 4 - 2 - 2 10/2/2012 Ordinance No. 12, Series of 2012 – First Reading 1 ORDINANCE NO. 12 SERIES OF 2012 AN ORDINANCE REPEALING AND REENACTING CHAPTER 10-1, BUILDING CODES, VAIL TOWN CODE, ADOPTING BY REFERENCE THE 2012 EDITIONS OF THE INTERNATIONAL BUILDING CODE, INTERNATIONAL RESIDENTIAL CODE, INTERNATIONAL FIRE CODE, INTERNATIONAL MECHANICAL CODE, INTERNATIONAL PLUMBING CODE, INTERNATIONAL FUEL GAS CODE, INTERNATIONAL ENERGY CONSERVATION CODE, INTERNATIONAL PERFORMANCE CODE, 2011 EDITION OF THE NATIONAL ELECTRICAL CODE, 1997 EDITION OF THE UNIFORM CODE FOR THE ABATEMENT OF DANGEROUS BUILDINGS AND WITH REGARD TO THE ABOVE-DESCRIBED CODES, ADOPTING CERTAIN APPENDICES, SETTING FORTH CERTAIN AMENDMENTS THERETO, AND SETTING FORTH DETAILS IN REGARD THERETO. WHEREAS, the Town of Vail, in the County of Eagle and State of Colorado (the "Town"), is a home rule municipal corporation duly organized and existing under laws of the State of Colorado and the Vail Town Charter; WHEREAS, the 2009 International Building Code currently adopted by the Town of Vail has been replaced and requiring use of the 2009 International Building Code causes new buildings to meet out of date standards that limit their compatibility with technological advancements; and WHEREAS, the 2012 Editions of the International Building Code, the International Residential Code, the International Fire Code, the International Mechanical Code, the International Plumbing Code, the International Fuel Gas Code, the International Energy Conservation Code, the International Performance Code, the 1997 Edition of the Uniform Code for the Abatement of Dangerous Buildings and the 2011 Edition of the National Electric Code have been published; and WHEREAS, the Building and Fire Code Appeals Board of the Town of Vail has recommended adoption of the Building Codes as set forth in this ordinance and has submitted its recommendation of approval to the Vail Town Council; and WHEREAS, the Vail Town Council finds that the proposed repealing and reenacting Chapter 10-1, Building Codes, further the development objectives of the Town of Vail; and WHEREAS, the 2011 edition of the National Electrical Code is required by the State of Colorado; and 4 - 3 - 1 10/2/2012 Ordinance No. 12, Series of 2012 – First Reading 2 WHEREAS, by adopting the 2012 Editions of the International Building Codes the Town of Vail will establish the most current standards for the removal of barriers for person with disabilities; and WHEREAS, the Vail Town Council finds that the repealing and reenacting Chapter 10-1, Building Codes, promote the health, safety, and general welfare of the Town of Vail and promote the coordinated and harmonious development of the Town of Vail in a manner that conserves and enhances its natural environment and its established character as a resort and residential community of the highest quality. NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN OF VAIL, COLORADO, THAT: Section 1. Chapter 10-1, Building Codes, Vail Town Code, is hereby repealed and reenacted to read as follows: CHAPTER 1 BUILDING CODES SECTION: 10-1-1: Preamble 10-1-2: Codes Adopted By Reference 10-1-3: Amendments to International Building Code 10-1-4: Amendments to International Residential Code 10-1-5: Amendments to International Fire Code 10-1-6: Amendments to International Mechanical Code 10-1-7: Amendments to International Plumbing Code 10-1-8: Amendments to International Fuel Gas Code 10-1-9 Amendments to the International Energy Conservation Code 10-1-10 Amendments to the Uniform Code for the Abatement of Dangerous Buildings 10-1-11: Copies of Codes Available 10-1-12: Penalties 10-1-1: PREAMBLE: The Charter of the Town of Vail and the statutes of the State of Colorado provide that standard codes may be adopted by reference with amendments and the Town of Vail wishes to adopt the 2012 editions of the International Building Code, the International Residential Code, the International Fire Code, the International Mechanical Code, the International Plumbing Code, the International Fuel Gas Code, the International Energy Conservation Code, the International Performance Code, 1997 edition of the Uniform Code for the Abatement of Dangerous Buildings and the 2011 edition of the National Electric Code. 4 - 3 - 2 10/2/2012 Ordinance No. 12, Series of 2012 – First Reading 3 10-1-2: CODES ADOPTED BY REFERENCE: A. Building Code: The International Building Code, 2012 Edition including Appendix Chapters B, C, E, G, J and K, and the International Residential Code, 2012 Edition including Appendix Chapters F and G are hereby adopted by reference. The International Building Code, 2012 Edition and the International Residential Code, 2012 Edition are published by the International Code Council, 4051 West Flossmoor Road, Country Club Hills, Il 60478-5795. B. Fire Code: The International Fire Code, 2012 Edition including Appendix Chapters A, B, C, D, E, G, H and J as amended is hereby adopted by reference. The International Fire Code, 2012 Edition is published by the International Code Council, 4051 West Flossmoor Road, Country Club Hills, Il 60478-5795. C. Mechanical Code: The International Mechanical Code, 2012 Edition is hereby adopted by reference. The International Mechanical Code, 2012 Edition is published by the International Code Council, 4051 West Flossmoor Road, Country Club Hills, Il 60478-5795. D. Plumbing Code: The International Plumbing Code, 2012 Edition is hereby adopted by reference. The International Plumbing Code, 2012 Edition is published by the International Code Council, 4051 Flossmoor Road, Country Club Hills, Il 60478- 5795. E. International Fuel Gas Code: The International Fuel Gas Code, 2012 Edition is hereby adopted by reference. The International Fuel Gas Code, 2012 Edition is published by the International Code Council, 4051 Flossmoor Road, Country Club Hills, Il 60478-5795. F. Energy Code. The International Energy Conservation Code, 2012 Edition is hereby adopted by reference. The International Energy Conservation Code, 2012 Edition is published by the International Code Council, 4051 Flossmoor Road, Country Club Hills, Il 60478-5705. G. Electrical Code: The National Electrical Code, 2011 Edition is hereby adopted by reference. The National Electrical Code, 2011 Edition is published by the National Fire Protection Association Inc., 1 Batterymarch Park, Quincy, MA 02269. H. Performance Code: The International Performance Code, 2012 Edition is hereby adopted by reference. The International Performance Code, 2012 Edition is published by the International Code Council, 4051 West Flossmoor Road, Country Club Hills, Il 60478-5795. 4 - 3 - 3 10/2/2012 Ordinance No. 12, Series of 2012 – First Reading 4 I. Abatement Code: The Uniform Code for the Abatement of Dangerous Buildings, 1997 Edition, is hereby adopted by reference. The Uniform Code for the Abatement of Dangerous Buildings is published by the International Code Council, 4051 West Flossmoor Road, Country Club Hills, Il 60478-5795. 10-1-3: AMENDMENTS TO INTERNATIONAL BUILDING CODE: The following amendments are hereby made to the International Building Code, 2012 Edition: SECTION 101.1 – TITLE: Title is amended as follows: These regulations shall be known as the Building Code of The Town of Vail, hereinafter referred to as “this code.” SECTION 101.4 – REFERENCED CODES: Section 101.4, Referenced Codes, is hereby amended to read as follows: The other codes listed in 101.4.1 through 101.4.7 and referenced elsewhere in this code shall not be considered part of this code. SECTION 105.1.1 – ANNUAL PERMIT: Delete section in its entirety. SECTION 105.2 – WORK EXEMPT FROM PERMIT: Section 105.2, Work exempt from permit, is hereby amended as follows: Item 2: Fences not over 6 feet. Note: Fences required per IBC section 3109 are not exempt from a permit. SECTION 1503.7- SNOWGUARDS/ RETENTION: With the addition of this new section to read as follows: The design of snow retention devices/snow guards shall be designed by a licensed engineer or as determined by the Building Official. SECTION 1505.6 – FIRE RETARDANT TREATED WOOD SHINGLES AND SHAKES: This section is deleted in its entirety and shall be replaced with the following text: All roof coverings and roof assemblies shall comply with Section 14-10-5F, which requires Class A roof coverings or Class A roof assemblies for all structures within the Town of Vail. Wood shingles and shake coverings or assemblies are prohibited except where exempted for replacement or repair per Section 14-10-5f, Vail Town Code. SECTION 1510.4 – ROOF COVERING: This section is amended to read as follows: Existing wood shingles or wood shakes shall be removed prior to installation of a new roof covering. SECTION 1510.7- SNOW RETENTION. With the addition of this new section to read as follows: Roofs shall be designed to prevent accumulations of snow from shedding onto exterior balconies, decks, pedestrian and vehicular exits from buildings, stairways, 4 - 3 - 4 10/2/2012 Ordinance No. 12, Series of 2012 – First Reading 5 sidewalks, streets, alleys, areas directly above or in front of gas and electrical utility meters, or adjacent properties. The design of snow retention devices shall be provided by a licensed structural engineer or as determined by the Building Official. Exception: Roof areas with a horizontal dimension of no more than 48 inches that will not receive snow shedding from a higher roof. The horizontal projection shall be measured perpendicular to the exterior wall line from the edge of the roof or eave to any intersecting vertical surface. SECTION 1603.2-BOULDER WALLS: With the addition of this new section to read as follows: Boulder or rock walls more than four feet tall shall be designed by a licensed engineer. SECTION 1604.1.1- HAZARD AREA REQUIREMENTS: With the addition of this new section to read as follows: All new construction and additions to existing structures located in mapped debris flow, rock fall, avalanche and flood hazards shall be designed as required by Chapter 12-21, Hazard Regulations. SECTION 1608.2- GROUND SNOW LOADS: This section is to be deleted in its entirety and shall be replaced with the following text: Designs for roof snow loads shall be as follows: Roof pitches of less than 4:12 shall be designed to carry a one hundred (100) pound per square foot snow load and roof pitches of 4:12 and greater shall be designed to carry an eighty (80) pound per square foot snow load. There is no allowance for pitch reduction nor is there a requirement to increase loading due to wind, valleys, snow drifting or type of roof covering. Any modification for snow load design shall be accomplished using section 1604.1. SECTION 1608.2.1 - ALTERNATIVE ROOF SYSTEMS: With the addition of this new section to read as follows: Alternative roof systems shall be designed to carry a roof snow load resulting from a ground snow load of one hundred forty five (145) pound per square foot. All provisions of Section 1608 shall apply to the analysis of the roof structure except for reductions for unobstructed slippery surfaces. A licensed engineer shall be responsible for determining increased localized snow loading due to architectural building features. SECTION 1803.2.1- SOILS REPORT: With the addition of this new section to read as follows: Site specific soils and foundation investigation reports shall be prepared by a Registered Soils Engineer for the completion of construction documents. Assumption and open-hole investigations are allowed for additions to an existing building of less than two thousand (2,000) square feet of floor area. TABLE 2902.1- MINIMUM NUMBER OF REQUIRED PLUMBING FIXTURES: This Table is amended read as follows: 4 - 3 - 5 10/2/2012 Ordinance No. 12, Series of 2012 – First Reading 6 1. Footnote f is amended as follows: Drinking fountains are not required for an occupant load of 100 or less, or in A-2, B, M occupancies regardless of occupant load. 2. Footnote g is hereby added to read: Service sinks are recommended, but not required in B or M occupancies with an occupant load of 50 or less if a lavatory is provided. SECTION 2406.4.5 GLAZING AND WET SURFACES: Exception amended to read as follows: Exception: Glazing that is more than sixty (60) inches (1524mm) measured horizontally and in a straight line from the water’s edge of a bathtub, shower, hot tub, spa, whirlpool or swimming pool. SECTION 2902.2- SEPARATE FACILITIES: Exception 2 and 3 of this section are amended to read as follows: Exception 2: Separate facilities shall not be required in structures or tenant spaces with a total occupant load including both employees and customers of 30 or less. Exception 3: Separate facilities shall not be required in mercantile occupancies in which the maximum occupant load is 100 or less 10-1-4: AMENDMENTS TO INTERNATIONAL RESIDENTIAL CODE: The following amendments are hereby made to the International Residential Code, 2012 Edition: SECTION 101.1 – TITLE: Title is amended read as follows: These regulations shall be known as the Building Code of The Town of Vail, hereinafter referred to as “this code.” SECTION R102 – APPLICABILITY: Section R102.4, Referenced Codes and Standards, is hereby amended by adding the following text: Reference to other codes such as Plumbing, Mechanical and Electrical shall refer only to the currently adopted code of that type. SECTION R105.2- WORK EXEMPT FROM PERMIT: This section is hereby amended to read as follows: Item 2, Fences not over six (6) feet (2134 mm) high. SECTION R301.2.4- FLOODPLAIN CONSTRUCTION: This section is to be deleted in its entirety and shall be replaced with the following text: Buildings and structures constructed in flood hazard areas are subject to Chapter 12-21, Hazard Regulations, Vail Town Code. SECTION R313.2- ONE AND TWO FAMILY DWELLINGS AUTOMATIC FIRE SYSTEMS: This section is to be deleted in its entirety and replaced with the following 4 - 3 - 6 10/2/2012 Ordinance No. 12, Series of 2012 – First Reading 7 text: An automatic residential fire sprinkler system shall be required as determined by the Vail Fire and Emergency Services Criteria for Requirements to Install Fire Sprinkler Systems. SECTION R313.2.1- DESIGN AND INSTALLATION: This section is to be deleted in its entirety and replaced with the following text: Automatic residential fire sprinkler systems shall be designed and installed in accordance to the International Fire Code, 2012 Edition, Section 903 and Vail Fire and Emergency Services Fire Sprinkler Installation Standards. SECTIONS R1004.3 and R1005.2- DECORATIVE SHROUDS: These sections are to be amended to add Exception: Decorative shrouds that are not listed and labeled for use with the specific factory built fireplace shall be permitted when the decorative shroud complies with the requirements of Section R1003.9.1. CHAPTER 4 thru CHAPTER 7- These chapters are to be deleted in their entirety and replaced with the following text: All structural elements and design shall conform to International Building Code as amended by the Town of Vail. Exception: Section R612 shall still apply. CHAPTER 8- Sections R802 thru R804 are to be deleted in their entirety.. CHAPTER 9- This chapter is to be deleted in its entirety and replaced with the following text entirety and amend to read: Roofing systems shall conform to the International Building Code as amended by the Town of Vail. CHAPTER 11 thru CHAPTER 43- These Chapters are to be deleted in their entirety and replaced with the following text: Reference to other codes such as Plumbing, Mechanical, Energy, and Electrical respectively. 10-1-5: AMENDMENTS TO THE INTERNATIONAL FIRE CODE: The following amendments are hereby made to the International Fire Code, 2012 Edition: SECTION 101.1 – TITLE: Title is hereby amended as follows: These regulations shall be known as the Fire Code of the Town of Vail, hereinafter referred to as “this code.” SECTION 102.7- REFERENCED CODES AND STANDARDS: This section is to be deleted in its entirety and shall be replaced with the following text: The codes and standards referenced in this code shall be those listed in Chapter 80 and Vail Fire and Emergency Services Standards as approved by the Vail Fire Code Official and as 4 - 3 - 7 10/2/2012 Ordinance No. 12, Series of 2012 – First Reading 8 published on the Town of Vail web site at www.vailgov.com. Such codes and standards shall be considered part of the requirements of this code to the prescribed extent of each such reference. Where codes and standards are adopted by other governmental jurisdictions, and where differences occur between provisions of this code and the adopted standards, the more stringent of the two shall apply. Fire sprinkler standards, fire alarm standards, commissioning standards and related standards shall be published and available for review. SECTION 202 -DEFINITIONS: Amend to add this new section to read as follows: Tampering: Any alteration, damage, misuse or deactivation and/or any similar actions that render inoperable any fire protection, fire detection or life safety system without express written approval of Vail Fire and Emergency Services. [See Section 901.8] SECTION 308.1.4 -OPEN-FLAME COOKING DEVICES: Amend this section to add the following language as follows: Exception 4. Listed or AIG certified natural gas appliances. SECTION 312.4- ELECTRIC METERS, GAS METERS AND PIPING: Amend to add this new section to read as follows: Above ground electric meters, gas meters, regulators and piping shall be protected from damage by ice or snow and if exposed to vehicular damage due to proximity to alleys, driveways or parking areas shall be protected from such potential damage in accordance with section 312.1 of this code SECTION 503.1- Fire Apparatus Access Roads-WHERE REQUIRED: Amend this section to add the following language as follows: Refer to Title 14, Development Standards, Vail Town Code for additional requirements. SECTION 507.5.7- MOUNTAIN HYDRANTS: Amend to add this new section to read as follows: Fire hydrants are considered “Mountain Hydrants” when they are placed such that the center point of the discharge outlet is not less than thirty-six (36) inches above finish grade. New fire hydrants and fire hydrants replaced or relocated in locations other than in a heated sidewalk or in immediate proximity thereto, such that snow accumulation is likely shall be placed as Mountain Hydrants. SECTION 510.1- EMERGENCY RESPONDER RADIO COVERAGE IN BUILDINGS: Amend this section to add the following language as follows: See Chapter 10-3, In- Buildings Public Safety Radio System Coverage, Vail Town Code, for additional requirements. SECTION 901.6.1- STANDARDS: This section is to be deleted in its entirety and shall be replaced with the following text: Fire protection systems shall be installed, inspected, tested and maintained in accordance with the referenced standards listed in Table 4 - 3 - 8 10/2/2012 Ordinance No. 12, Series of 2012 – First Reading 9 901.6.1 and in accordance with Vail Fire and Emergency Services Fire Sprinkler Installation Standards. SECTION 901.11 LIFE SAFETY REPORTS: Amend to add this new section to read as follows: A Life Safety Report shall be approved by the Vail Fire Code Official prior to issuance of a building permit for all buildings fifty-five (55) feet or greater in height, measured from fire department access to the highest occupied floor level, inaccessible buildings or where the building is employing a performance based design. Elements of the Life Safety Report shall include, but are not limited to: exiting, travel distances, smoke control, smoke management, fire alarm and detection, fire sprinkler systems, standpipe systems, fire pumps, and other elements directly related to fire and life safety. SECTION 902 -DEFINITIONS: Amend this section to add the following language as follows: False Alarms: See Title 4, Business and License Regulations, Vail Town Code. SECTION 903.2.10- GROUP S-2 ENCLOSED PARKING GARAGES: Delete the following: Exception: Enclosed parking garages located beneath Group R-3 occupancies. SECTION 903.3.1.3- Delete and amend to: NFPA 13R SINGLE FAMILY / DUPLEX SPRINKLER SYSTEMS: This section is to be deleted in its entirety and shall be replaced with: the following text; Where a fire sprinkler system is required by this code, automatic sprinkler systems shall be installed in a one and two-family dwelling or townhouse shall be installed throughout in accordance with NFPA 13R and Vail Fire and Emergency Services Installation Standards. SECTION 903.3.5.1.1- LIMITED AREA SPRINKLER SYSTEMS: Delete section in its entirety. SECTION 903.4- SPRINKLER SYSTEM SUPERVISION AND ALARMS: This section is hereby amended as follows: Delete Exceptions 1 through 7. APPENDIX B - FIRE FLOW REQUIREMENTS: Amend this section to read as follows: The maximum reduction for sprinkled buildings shall be not greater than 50%. 4 - 3 - 9 10/2/2012 Ordinance No. 12, Series of 2012 – First Reading 10 APPENDIX D- FIRE APPARATUS ACCESS ROADS: Amend this section by adding the following language as follows: This section is for reference only but may be used in performance based design. Refer to Title 14, Development Standards, Vail Town Code. APPENDIX G- CYROGENICS: Weight and Volume Tables: Amend this section to add the following language as follows: Use as reference only. 10-1-7: AMENDMENTS TO THE INTERNATIONAL PLUMBING CODE: The following amendments are hereby made to the International Plumbing Code, 2012 Edition: SECTION 101.1- TITLE: This section is hereby amended to read as follows: These regulations shall be known as the Plumbing Code of the Town of Vail hereinafter referred to as “this code.” SECTION 101.2- SCOPE: This section is hereby amended to read as follows: Delete exception in its entirety. 10-1-8 AMENDMENTS TO THE INTERNATIONAL FUEL GAS CODE: The following amendments are hereby made to the International Fuel Gas Code, 2012 Edition: SECTION 101.1- TITLE: This section is hereby amended to read as follows: These regulations shall be known as the Fuel Gas Code of the Town of Vail, hereinafter referred to as “this code”. SECTION 101.2- SCOPE: This section is hereby amended to read as follows: Delete Exceptions in its entirety. SECTION 303.3- PROHIBITED LOCATIONS: This section is hereby amended to read as follows: Delete Exception 2, 3 and 4 in their entirety. SECTION 304.11- COMBUSTION AIR DUCTS: This section is hereby amended to read as follows: Item 8. Combustion air intake openings located on the exterior of a building shall be at least sixty (60) inches above the adjoining ground or at least thirty-six (36) inches above the roof. SECTION 304.1- GENERAL: This section is hereby amended to include the following text: New construction shall be considered unusually tight construction as defined by this code. 4 - 3 - 10 10/2/2012 Ordinance No. 12, Series of 2012 – First Reading 11 SECTION 406.4.1 -TEST PRESSURE: This section is hereby amended to read as follows: The test shall include an air, carbon dioxide or nitrogen pressure test at which time the gas piping shall withstand a pressure of not less than 10 Pressure Per Square Inch Gauge (69 kPa). For welded pipe and for piping carrying gas pressure exceeding fourteen (14) inch water column, the test shall be at least sixty (60) Pressure Per Square Inch Gauge (414 kPa). SECTION 406.4.2- TEST DURATION: This section is hereby amended to read as follows: Test duration shall not be less than fifteen (15) minutes for threaded pipe. For welded pipe and piping carrying gas pressure exceeding fourteen (14) inch water column the duration shall not be less than thirty (30) minutes. SECTION 409.7- NATURAL GAS EMERGENCY GENERATORS: With the addition of this new section to read as follows: Gas emergency generators shall have a dedicated gas line connected on the supply side of the main gas shutoff valve and marked as supplying an emergency generator per NFPA 110.7.9.7 & 7.9.8. This valve shall have a monitored tamper switch. SECTION 411.4- FIRE PITS: With the addition of this new section to read as follows: Fire pits serving any residential units require automatic shut-off controls with a maximum timer of thirty (30) minutes and may only be served by a three quarter inch (¾”) gas pipe. SECTION 501.8 -EQUIPMENT NOT REQUIRED TO BE VENTED: This section is hereby amended to read as follows: Delete item 8 and 10. SECTION 503.6.4- GAS VENT TERMINATIONS: This section is amended with the addition of the following text: Item 8. Gas appliance vent terminations located on the exterior of a building shall be at least sixty (60) inches above the adjoining ground or at least thirty-six (36) inches above the roof. SECTION 603- LOG LIGHTERS: This section is hereby amended with the addition of the following text: Log lighters are prohibited in the Town of Vail. SECTION 621.2- PROHIBITED USES: The section is herby amended with the addition of the following text: Log lighters are prohibited in the Town of Vail. 10-1-9: AMENDMENTS TO THE INTERNATIONAL ENERGY CONSERVATION CODE: The following amendments are hereby made to the International Energy Conservation Code, 2012 Edition. 4 - 3 - 11 10/2/2012 Ordinance No. 12, Series of 2012 – First Reading 12 SECTION 101.1- TITLE: This section is hereby amended to read as follows: These regulations shall be known as the Energy Conservation Code of the Town of Vail hereinafter referred to as “this code.” TABLE 402.1.1- INSULATION AND FENESTRATION REQUIREMENTS BY COMPONENTS: This table to be revised by the addition of Footnote j to read as follows; The fenestration U- factor for the Town of Vail shall be 0.30 for all new one and two family dwelling units and amend footnote h to read as follows: Cavity plus continuous insulation shall not be required. SECTION 402.4.2.1 TESTING OPTION: This section is hereby amended with the addition of the following text: The testing agency shall be approved by the Building Official. SECTION 403.9.3- POOL COVERS: The Exception to this section is hereby deleted in its entirety. SECTION 403.6- EQUIPMENT SIZING (MANDATORY): This section is hereby amended to read as follows: Heating equipment shall be sized in accordance with ASHRAE, 2004 Edition, Chapter 17 for residential occupancies and Chapter 18 for nonresidential occupancies. All gas fired boilers and furnaces shall have a minimum efficiency of ninety-two percent (92%) AFUE. 10-1-10: AMENDMENTS TO THE UNIFORM CODE FOR THE ABATEMENT OF DANGEROUS BUILDINGS, 1997 EDITION: The following amendments are hereby made to the Uniform Code for the Abatement of Dangerous Buildings 1997 Edition: SECTION 301- GENERAL: This section is herby amended to read as follows: For the purpose of this code, certain terms, phrases, words, and their derivatives shall be construed as specified in either this chapter or as specified in the Building Code. BUILDING CODE: is the International Building Code as adopted and amended by the Town of Vail. DANGEROUS BUILDING: is any building or structure deemed to be dangerous under the provisions of Section 302 of this code. 10-1-11: COPIES OF CODES AVAILABLE: Copies of all the codes adopted by this Chapter and all amendments thereto shall be available for inspection at the office of the Town Clerk. 4 - 3 - 12 10/2/2012 Ordinance No. 12, Series of 2012 – First Reading 13 10-1-12: PENALTIES: A. Any person who violates any of the provisions of the Codes adopted by this Chapter or fails to comply therewith or who violates or fails to comply with any order made thereunder or who builds in violation of any detailed statements, specifications or plans submitted and approved thereunder or any certificate or permit issued thereunder or within the time fixed therein shall be guilty of a misdemeanor and subject to penalty as provided in Section 1-4-1 of this Code. The imposition of a penalty for any violation shall not excuse the violation or permit it to continue and all such persons shall be required to correct or remedy such violation or defects within a reasonable time and each day that the prohibited conditions are maintained shall constitute a separate offense. B. The Town of Vail may maintain an action for damages, declaratory relief, specific performance, injunction, or any other appropriate relief in the District Court in and for the County of Eagle for any violation of any of the provisions of this Chapter. (1997 Code: Ord. 25(1991) § Section 2. The Codes adopted by this Ordinance shall be effective for all Building Permit Applications received by the Town of Vail, Community Development Department, Building Safety and Inspection Services on or after January 1, 2013. Section 3. If any part, section, subsection, sentence, clause or phrase of this ordinance is for any reason held to be invalid, such decision shall not effect the validity of the remaining portions of this ordinance; and the Vail Town Council hereby declares it would have passed this ordinance, and each part, section, subsection, sentence, clause or phrase thereof, regardless of the fact that any one or more parts, sections, subsections, sentences, clauses or phrases be declared invalid. Section 4. The Vail Town Council hereby finds, determines and declares that this ordinance is necessary and proper for the health, safety and welfare of the Town of Vail and the inhabitants thereof. The Council’s finding, determination and declaration is based upon the review of the criteria prescribed by the Town Code of Vail and the evidence and testimony presented in consideration of this ordinance. Section 5. The amendment of any provision of the Town Code of Vail as provided in this ordinance shall not affect any right which has accrued, any duty imposed, any violation that occurred prior to the effective date hereof, any prosecution commenced, nor any other action or proceeding as commenced under or by virtue of the provision amended. The amendment of any provision hereby shall not revive any provision or any ordinance previously repealed or superseded unless expressly stated herein. Section 6. All bylaws, orders, resolutions and ordinances, or parts thereof, inconsistent herewith are repealed to the extent only of such inconsistency. This repealer shall not be construed to revise any bylaw, order, resolution or ordinance, or 4 - 3 - 13 10/2/2012 Ordinance No. 12, Series of 2012 – First Reading 14 part thereof, theretofore repealed. INTRODUCED, READ ON FIRST READING, APPROVED, AND ORDERED PUBLISHED ONCE IN FULL ON FIRST READING this 2nd day of October, 2012 and a public hearing for second reading of this Ordinance set for the 16th day of October, 2012, at 6:00 P.M. in the Council Chambers of the Vail Municipal Building, Vail, Colorado. _________________________ Andrew P. Daly, Mayor ATTEST: __________________________ Lorelei Donaldson, Town Clerk 4 - 3 - 14 10/2/2012 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: October 2, 2012 ITEM/TOPIC: Information Update and Attachments: 1) Revenue Highlights - Kathleen Halloran; 2) August Sales Tax - Sally Lorton 3) Matterhorn Bridge Update - Tom Kassmel ATTACHMENTS: Revenue Highlights August 2012 Sales Tax Matterhorn Bridge Memorandum 10/2/2012 - 1 - TOWN OF VAIL REVENUE HIGHLIGHTS September 27, 2012 Sales Tax Upon receipt of all sales tax returns, August collections are estimated to be $1,363,785 up 4.1% from August 2011 and up 17.6% compared to the amended budget. Year to date of $14,582,556 is up $493,781 or 3.5% from last year at this time and up 3.5% from budget. Inflation as measured by the consumer price index was up 1.7 % for August. The annual budget for sales tax totals $18,900,000. Real Estate Transfer Tax (RETT) RETT collections through September 27th total $3,518,190 up 17.0% from this time last year, and nearing the annual budget of $3.8 million. Of current collections, approximately 23.3% is from major redevelopment projects including Arrabelle, Landmark, Lions Square Lodge North, Manor Vail, Mountain View, One Willow Bridge, Ritz Carlton Residences, Solaris, and The Sebastian. Collections not related to major redevelopment projects currently total $2,698,682 up 72.4% from prior year. Revenue from Construction Activity: Use tax collections currently total $1,119,514 exceeding the amended annual budget of $1.0 million. The increase in activity is due to both significant home renovations as well as a few larger commercial renovation projects. Construction Permit revenue totals $607,390 compared to the amended annual budget of $625,000, and exceeding entire collections for 2011 of $526,043. Plan Check Fees currently total $376,283, exceeding the amended annual budget of $350,000 and exceeding entire collections for 2011 of $324,981. Summary Across all funds and revenue accounts through September 27, 2012, total revenue of $36.6 million is up 6.7% year-to-date from the budget and down 3.1% ($1.2 million) from this time last year. The decrease from last year is due to reductions in parking revenue ($550,000), property tax collections ($800,000) as anticipated in the budget for 2012, and the streetscape lawsuit settlement ($577,000) in 2011. We have currently received 66% of total budgeted revenues for the year. 5 - 1 - 1 10/2/2012 MEMORANDUM September 25, 2012 To: Vail Town Council Stan Zemler Pam Brandmeyer Judy Camp From: Sally Lorton Re: August Sales Tax I estimate Vail will collect another $75,000 in August sales tax to bring August collections to $1,363,785. If so, we will be up 17.6% or $204,216 from the amended budget and up 4.1% or $53,314 from August 2011. Year to date would be up 3.5% or $487,581 from 2011. The year to date and full year budgets have been amended by $1,100,000.00 to reflect additional collections earlier in the year. Year to date revenue would be up 12.3% or $1,593,781 from the original budget and 3.5% or $493,781 from the amended budget. 5 - 2 - 1 10/2/2012 2,210,5472,073,4811,997,0912,225,8412,275,9672,597,9852,783,3062,976,6552,619,6732,564,3832,795,6882,853,5342,854,6621,1282.11%0.04% 2,366,3212,281,8332,111,1632,362,8252,429,3772,527,1302,718,6433,071,6152,588,8892,577,3602,803,1362,992,6092,993,6911,0826.80%0.04% 2,568,8712,699,664 2,372,942 2,344,1782,785,1012,852,9542,986,4463,327,3042,504,5672,685,0043,143,4183,183,8843,184,9481,0641.32%0.03% 1,043,431870,875871,468992,157915,5541,280,3241,330,7401,098,9181,235,9411,156,9341,191,6901,181,1191,181,990871-0.81%0.07% 448,234414,248428,919411,595458,770449,283545,874622,103516,150421,925473,292485,504486,1526482.72%0.13% 751,439657,707742,755732,113834,913805,362953,017918,061717,233873,765895,951959,775961,8682,0937.36%0.22% 1,157,8671,044,9661,075,5321,128,5141,166,1831,255,2431,265,7811,397,8421,121,8601,228,7671,481,3291,272,7811,530,460257,6793.32%20.25% 1,124,2751,084,3181,029,446994,445993,9851,055,6141,162,7461,349,7951,068,3911,147,3521,310,4711,159,5691,288,785129,216-1.65%11.14% 11,670,98511,127,09210,629,31611,191,66811,859,85012,823,89513,746,55314,762,29312,372,70412,655,49014,094,97514,088,77514,482,556393,7812.75%2.79% 747,766713,574679,208757,033795,807832,549908,318834,569753,754761,425889,945796,436 486,570484,425508,092532,537566,173614,396688,519662,767581,033594,362623,420604,744 571,783642,293591,269623,646713,117799,582747,877719,109651,873701,075788,430692,684 1,933,9402,139,4172,171,0982,362,0952,549,0322,771,2582,821,8712,652,6282,553,9742,963,7633,184,6452,717,361 15,411,04415,106,80114,578,98315,466,97916,483,97917,841,68018,913,13819,631,36616,913,33817,676,11519,581,41518,900,00014,482,556393,781 5 - 2 - 2 10/2/2012 To: Town Council From: Public Works Department Date: October 2, 2012 Subject: Matterhorn Bridge Update I. Schedule Update The Matterhorn Bridge Project is currently on schedule to open by the original completion date of December 15th. The project has had several set backs including utility conflicts and pile foundation issues, however the most recent discussions have resulted in a schedule that will open the bridge by December 15th. After December 15th and in the Spring of 2013 final completion, punch list items, and landscaping will occur, which will have minimal impact to traffic. If the December 15th bridge opening does change we will update the Council and the public. 5 - 3 - 1 10/2/2012 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: October 2, 2012 ITEM/TOPIC: Matters from Mayor and Council 10/2/2012 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: October 2, 2012 ITEM/TOPIC: Executive Session, pursuant to: 1) C.R.S. §24-6-402(4)(b)(e) - to receive legal advice on specific legal questions; and to determine positions, develop a strategy and instruct negotiators, regarding: Ever Vail Development Agreement; 2) C.R.S. §24-6-402(4)(b) - to receive legal advice on specific legal questions regarding: Vail Golf Course Clubhouse remodel. PRESENTER(S): Matt Mire 10/2/2012 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: October 2, 2012 ITEM/TOPIC: Adjournment (4:25 p.m.) NOTE: UPCOMING MEETING START TIMES BELOW (ALL ARE APPROXIMATE DATES AND TIMES AND SUBJECT TO CHANGE) -------------------- THE NEXT REGULAR VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BEGIN AT APPROXIMATELY 12:30 P.M. (or TBD), TUESDAY, OCTOBER 16, 2012 IN THE VAIL TOWN COUNCIL CHAMBERS FUTURE AGENDA ITEMS: Ongoing agenda items TBD: DRB/PEC updates - Warren - WS - 15 min.; Information Updates Attachments: WS - 15 min.; Executive Session items: 30 min.; Consent Agenda: 5 min.; Town Manager Report: Fire and ERWSD updates - 5 min. Vail Group Sales update - Kelli - WS - 30 min. - 10/2 Employee Housing Strategic Plan - Nina - ES - 30 min. - 10/2 UBC Sprinkler Requirements - Mark Miller - WS - 30 min. - 10/2 VLMD Resolution for VLMD Budget - SEPARATE Mtg. - Kathleen - 10 min. -10/16 Town Manager's Budget - 1st Draft - Kathleen/Judy - 60 min. - WS - 10/16 Site Visit - Sundial Plaza - Gregg B. - WS - 30 min. - 10/16 Sundial Plaza - Gregg B. - WS - 30 min. - 10/16 TOV resolution to pass VLMD 2013 budget - Kathleen - 15 min. - ES - 10/16 CDOT - I-70 Chain Up discussion - Greg Hall/Dwight Henninger/CDOT rep - ES - 20 min. - 10/16 Traffic Enforcement & Education - Henninger - WS - 20 min. - 10/16 Site Visit - Library - Pam Brandmeyer - WS - 10/16 Capital Budget/Operating Budget discussion - Judy C/Kathleen H - ES - 60 min. - 10/16 TOV resolution for VLMD budget - Kathleen - ES - 15 min. - 10/16 Volunteers in Police Service (VIPS) Proclamation #5 - Dwight - ES - 5 min. - 10/16 Vail Reinvestment Authority budget Resolution - SEPARATE Mtg. - Kathleen - 11/6 1st reading 2013 budget ordinance - Kathleen - ES - 30 min. - 11/6 2nd reading 2013 budget ordinance - Kathleen - ES - 15 min. - 11/20 Ever Vail - George - 30 min. - ES - on going Buy-down program funding discussion - Nina - WS - 30 min. - TBD Strategic Parking Plan discussion - Greg H. - WS - 30 min. - TBD ERWSD - Drought Wrapup Discussion - Diane Johnson/Linn Brooks - WS - 15 min. - TBD ERWSD - Wastewater Master Plan - Linn Brooks/Siri Roman/Todd Fessenden - WS - 30 min. - TBD Wolcott Plan Discussion with Eagle County reps - WS - TBD Recycling discussion - Kristen B - 30 min. - WS - TBD Housing Fee in Lieu Discussion – TBD Ford Park discussion re: noise - Todd O./Greg Hall - WS - 30 min. - TBD Outdoor Display Goods - George Ruther - TBD Historic District - George Ruther - TBD Sister City discussion - TBD Open Space Discussion with Toby Sprunk, Eagle County Open Space Director - TBD Parking pricing for the 2012-13 winter ski season - TBD Site Visit - Library - 11/20 10/2/2012