HomeMy WebLinkAbout2012-11-06 Agenda and Support Documentation Town Council Evening SessionVAIL TOWN COUNCIL
EVENING SESSION AGENDA
VAIL TOWN COUNCIL CHAMBERS
75 S. Frontage Road W.
Vail, CO 81657
4:00 P.M., NOVEMBER 6, 2012
NOTE: Times of items are approximate, subject to change, and cannot
be relied upon to determine at what time Council will consider
an item.
1.
ITEM/TOPIC: Consent Agenda:
1) Approval of October 2 and 16 meeting minutes;
2) Resolution No. 32, Series of 2012, CDOT lease#1;
3) Resolution No. 33, Series of 2012, CDOT lease#2. (5 min.)
PRESENTER(S): Various
2.
ITEM/TOPIC: Town Manager Report (5 min)
PRESENTER(S): Various
3.
ITEM/TOPIC: Mill Creek Property LLC appeal. An appeal, pursuant to
Section 12-3-3, Appeals, Vail Town Code, of the Town of Vail Design Review
Board’s approval, with conditions, of a design review application for
construction of a new single-family residence, located at 303/305 Mill Creek
Circle/Lot 3, Block 1, Vail Village Filing 1, and setting forth details in regard
thereto. (DRB120371) (30 min.)
PRESENTER(S): Warren Campbell
ACTION REQUESTED OF COUNCIL: Pursuant to Section 12-3-3, Appeals,
Vail Town Code, the Vail Town Council shall uphold, uphold with
modifications, or overturn the Design Review Board's September 19, 2012,
decision.
BACKGROUND: On September 19, 2012 the Design Review Board
unanimously approved, with conditions, an application for new construction of
a single-family residence at 303/305 Mill Creek Circle.
STAFF RECOMMENDATION: The Design Review Board recommends that
the Vail Town Council upholds its September 19, 2012 decision regarding
DRB120371, pursuant to the findings in the memorandum.
4. ITEM/TOPIC: Lionshead Welcome Center Sign Package Appeal. An
appeal, pursuant to Section 12-3-3, Appeals, Vail Town Code, of the Town of
Vail Design Review Board’s approval, with conditions, of a design review
application for signage on the Lionshead Welcome Center, located at 395
East Lionshead Circle/Lot 1, Block 2, Vail Lionshead Filing 1, and setting
forth details in regard thereto. (DRB120461) (20 min.)
PRESENTER(S): Warren Campbell
11/6/2012
ACTION REQUESTED OF COUNCIL: Pursuant to Section 12-3-3, Appeals,
Vail Town Code, the Vail Town Council shall uphold, uphold with
modifications, or overturn the Design Review Board's October 3, 2012,
decision.
BACKGROUND: On October 3, 2012 the Design Review Board
unanimously approved, with conditions, an amended sign package for the
Lionshead Welcome Center. The approval included the condition that the
information "i" proposed for the tower element was not included in the
approval.
STAFF RECOMMENDATION: The Design Review Board recommends that
the Town Council upholds its October 3, 2012 decision regarding
DRB120461, pursuant to the findings in the memorandum.
5. ITEM/TOPIC: Council Dinner Break (60 min.)
6.
ITEM/TOPIC: Citizen's Participation (15 min.)
PRESENTER(S): Public
7.
ITEM/TOPIC: Ever Vail Applications. The Community Development
Department will present a recap of the four (4) Ever Vail development
applications before the Vail Town Council and the action taken on the master
plan amendment. The Community Development Department requests that
the major subdivision and Ordinance Nos. 7, 8 and 9, Series of 2011 be
continued to the Decemebr 4, 2012 public hearing.Major Subdivision: A
request for a review of a preliminary plan for a major subdivision, pursuant to
Chapter 13-3, Major Subdivision, Vail Town Code, to allow for the creation of
two lots for the redevelopment of the properties known as Ever Vail (West
Lionshead), located at 862, 923, 934, 953, 1000 and 1031 South Frontage
Road West, and the South Frontage Road West right-of-way/unplatted (a
complete legal description is available for inspection at the Town of Vail
Community Development Department), and setting forth details in regard
thereto. (PEC080062)Rezoning (Ordinance No. 7, Series of 2011): A request
for a recommendation to the Vail Town Council for a zone district boundary
amendment, pursuant to Section 12-3-7, Amendment, Vail Town Code, to
allow for a establish Lionshead Mixed Use 2 District zoning on Parcels 1 and
2 of the Ever Vail Subdivision located generally at 862, 923, 934, 953, 1000,
and 1031 South Frontage Road, and the South Frontage Road right-of-
way/unplatted (a complete legal description is available for inspection at the
Town of Vail Community Development Department), and setting forth details
in regard thereto. (PEC080061)Special Development District Amendment
(Ordinance No. 8, Series of 2011): A request for a recommendation to the
Vail Town Council for a major amendment to Special Development District
No. 4, Cascade Village, pursuant to Section 12-9A-10, Amendment
Procedures, Vail Town Code, to allow for the removal of Development Area D
(Glen Lyon Office Building) from Special Development District No. 4,
Cascade Village, and for a zone district boundary amendment, pursuant to
Section 12-3-7, Amendment, Vail Town Code, to include the subject property
in the Lionshead Mixed Use 2 District, located at 1000 South Frontage Road
West/Lot 54, Glen Lyon Subdivision, and setting forth details in regard
thereto. (PEC090036)Title 12, Zoning Regulations, Vail Town Code,
Amendment ( Ordinance No. 9, Series of 2011): A request for a final
recommendation to the Vail Town Council for prescribed regulation
amendments, pursuant to Section 12-3-7, Amendment, Vail Town Code, to
amend Section 12-10-19, Core Areas Identified, Vail Town Code, to amend
the core area parking maps to include "Ever Vail" (West Lionshead) within 11/6/2012
the "Commercial Core" designation, and setting forth details in regard
thereto. (PEC080065) (30 min.)
PRESENTER(S): Warren Campbell
ACTION REQUESTED OF COUNCIL: The Community Development
Department requests that the major subdivision and Ordinance Nos. 7, 8, and
9, Series of 2011 be continued to the December 4, 2012 public hearing.
BACKGROUND: Major Subdivision: On January 10, 2011, the Planning and
Environmental Commission forwarded a recommendation of approval, with
conditions, on the preliminary plan for the major subdivision to establish
Parcels 1 and 2 of the Ever Vail Subdivision, by a vote of 5-0-2 (Viele and
Cartin recused).Rezoning: On January 10, 2011, the Planning and
Environmental Commission forwarded a recommendation of approval, with
conditions, for a zone district boundary amendment to establish Lionshead
Mixed Use 2 District zoning on Parcels 1 and 2 of the Ever Vail
Subdivision, by a vote of 5-0-2 (Viele and Cartin recused). Special
Development District Amendment: On January 24, 2011, the Planning and
Environmental Commission forwarded a recommendation of approval, with
conditions, for a major amendment to Special Development District (SDD)
No. 4, Cascade Village, to remove the Glen Lyon Office Building from the
SDD in order for it to be incorporated into the Ever Vail Subdivision, by a vote
of 4-0-2 (Viele and Cartin recused). Title 12, Zoning Regulations, Vail Town
Code, Amendment: On January 11, 2010, the Planning and Environmental
Commission forwarded a recommendation of approval, with conditions, for a
prescribed regulations amendment to Section 12-10-19, Core Areas
Identified, Vail Town Code, by a vote of 4-0-2 (Viele and Cartin recused).
STAFF RECOMMENDATION: The Community Development Department
requests that the major subdivision and Ordinance Nos. 7, 8, and 9, Series of
2011 be continued to the December 4, 2012 public hearing.
8.
ITEM/TOPIC: First reading of 2013 Budget Ordinance No. 16, Series 2012
(60 min.)
PRESENTER(S): Kathleen Halloran
ACTION REQUESTED OF COUNCIL: Approve or approve with
amendments 2013 Budget Ordinance No. 16, Series 2012
BACKGROUND: Please see attached memo
STAFF RECOMMENDATION: Approve or approve with amendments 2013
Budget Ordinance No. 16, Series 2012
9.
ITEM/TOPIC: First reading of Ordinance No. 14, Series of 2012, an
ordinance repealing and re-establishing Special Development District No. 34,
Flaum – The Valley Phase V, pursuant to Section 12-9A-10, Amendment
Procedures, Vail Town Code, to allow the employee housing requirements of
the special development district to be met off-site through the provisions of
Section 12-13-5, Employee Housing Unit Deed Restriction Exchange
Program, Vail Town Code, and setting forth details in regard thereto.
(PEC120033) (20 minutes)
PRESENTER(S): Bill Gibson, Community Development Department
ACTION REQUESTED OF COUNCIL: The Vail Town Council shall approve, 11/6/2012
approve with modifications, or deny Ordinance No. 14, Series of 2012, on
first reading.
BACKGROUND: On October 8, 2012, the Planning and Environmental
Commission forwarded the Vail Town Council a recommendation of approval,
with the modifications outlined in the staff memorandum, by a vote of 4-0-0.
STAFF RECOMMENDATION: The Planning and Environmental
Commission recommends approval of Ordinance No. 14, Series of 2012, on
first reading.
10.
ITEM/TOPIC: Ordinance No. 15, Series of 2012, An Ordinance Amending
Title 7, Vail Town Code by the Addition of Chapter 10 Regarding Commercial
Transportation Regulations; and Setting Forth Details in Regard Thereto.
(20 min.)
PRESENTER(S): Dwight Henninger
ACTION REQUESTED OF COUNCIL: Approve, approve with modifications,
or deny Ordinance No.15, Series of 2012, on second reading.
STAFF RECOMMENDATION: Approve, approve with modifications, or deny
Ordinance No. 15, Series of 2012, on second reading.
11.
ITEM/TOPIC: Second reading of Ordinance No. 13, Series of 2012, an
ordinance amending the construction sign provisions and repealing the
temporary site development sign provisions of Title 11, Sign Regulations, Vail
Town Code, and setting forth details in regard thereto. (PEC120031) (5
minutes)
PRESENTER(S): Bill Gibson, Community Development Department
ACTION REQUESTED OF COUNCIL: The Vail Town Council shall approve,
approve with modifications, or deny Ordinance No. 13, Series of 2012, on
second reading.
BACKGROUND: On September 24, 2012, the Planning and Environmental
Commission forwarded the Vail Town Council a recommendation of approval,
with modifications, for prescribed regulation amendments to Title 11, Sign
Regulations, Vail Town Code, pursuant to Section 11-3-3, Prescribed
Regulations Amendment, Vail Town Code, to allow for amendments to the
construction sign regulations, and setting forth details in regard thereto.
(PEC120031)
On October 16, 2012, the Vail Town Council unanimously approved the first
reading of Ordinance No. 13, Series of 2012, with the Planning and
Environmental Commission’s recommendation of limiting the size of
construction signs to no more than 8 sq. ft. in area within Vail’s residential
zone districts. There have been no modifications to the proposed ordinance
since first reading.
STAFF RECOMMENDATION: The Planning and Environmental
Commission recommends approval of Ordinance No. 13, Series of 2012, on
second reading.
12. ITEM/TOPIC: Adjournment (8:30 p.m.)
11/6/2012
11/6/2012
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: November 6, 2012
ITEM/TOPIC: Consent Agenda:
1) Approval of October 2 and 16 meeting minutes;
2) Resolution No. 32, Series of 2012, CDOT lease#1;
3) Resolution No. 33, Series of 2012, CDOT lease#2.
PRESENTER(S): Various
ATTACHMENTS:
October 2, 2012 Meeting Minutes
October 16, 2012 Meeting Minutes
Resolution No. 32, Series of 2012
Resolution No. 33, Series of 2012
11/6/2012
Town Council Meeting Minutes of October 2, 2012 Page 1
Vail Town Council Meeting Minutes
Tuesday, October 2, 2012
6:00 P.M.
Vail Town Council Chambers
The regular meeting of the Vail Town Council was called to order at approximately 6:00 P.M. by
Mayor Andy Daly.
Members present: Andy Daly, Mayor
Kerry Donovan
Ludwig Kurz
Greg Moffet
Margaret Rogers
Susie Tjossem
Members absent: Kevin Foley
Staff members: Stan Zemler, Town Manager
Matt Mire, Town Attorney
Pam Brandmeyer, Assistant Town Manager
Lorelei Donaldson, Town Clerk
_________________________________________________________________
The first item on the agenda was Citizen Participation. Jeff Layman introduced himself and
said he is a Republican candidate running for Eagle County Commissioner. He said he would
appreciate everyone’s support in the November election. Interested parties can reach him via
email at Jeff4EagleCounty@gmail.com or by phone at 970-376-7004. He will talk about any
issues they think are important. Folks can also review the three candidate forums they have
done so far on Channel 18.
Mark Mueller said he has dealt with the fire matrix for 30 years and when it was initially
produced, there was no sprinkling requirement. He explained how this challenging process
evolved over the years. He said the final outcome is a good one for the town and he
appreciates the legislation brought forward by the fire and building department.
Jim Lamont, representing the Vail Homeowners Association, said he was told by people who
lived in town that the bike race held on Sunday impacted their ability to get to their homes. He
said this was not a good idea and wants this resolved in the future. Donovan said she heard a
hotelier in Vail say how great the race was and it was a good time of year to bring it to Vail.
The second item on the agenda was the Consent Agenda. On the consent agenda was the
approval of Resolution No. 27, Series of 2012, the adoption of the Eagle County Pre-disaster
Mitigation Plan
Donovan asked about the list of hazards in the plan for Vail, if Vail was having to commit to
doing the mitigation and spending lots of money now and but not be eligible for FEMA grants in
the future. Kassmel said this plan was for FEMA and that Eagle County and Vail provide a list
every five years to FEMA so they can try to gauge various disaster scenarios in Eagle County
11/6/2012
Town Council Meeting Minutes of October 2, 2012 Page 2
and other counties and to plan for possible circumstances. He said FEMA personnel review
the reports to understand what various communities have done to be preventative and mitigate
various situations in their area.
Moffet moved to approve Resolution No. 27, and the motion was seconded by Rogers. Moffet
made an amendment to the motion correcting the amount from $30,000 to $300,000 in the
resolution and the motion was seconded by Rogers. A vote was taken and the motion passed
unanimously, 6-0.
The third item on the agenda was the Town Manager Report. Stan Zemler stated the Vail Golf
Course Clubhouse redevelopment application was submitted to the Planning and Environmental
Commission (PEC). The PEC is set to consider the application at their hearing on October 22,
2012, to get an initial reaction from PEC on conceptual designs and to see if they have
significant concerns or issues and to get their feedback as this is not a final design submittal.
Art Abplanalp representing adjacent property owners, asked if an application will be filed.
Zemler said an application was filed with the PEC today, October 2, for an October 22nd PEC
public meeting.
Abplanalp asked if there were three applications or one application that included a zone district
amendment, zoning text amendment and a conditional use. Mire said he believes the
application covers all three. The PEC hearing on October 22nd is only for conceptual review.
Daly said there is a letter from Glenn Hilliard in the agenda packet with a proposed alternative
clubhouse plan.
Zemler said work has started on economic impacts, liquor license issues, viability, operational
and impact issues. Interviews with others that operate similar facilities will also be added to the
operating plan. There will not be very much information in two weeks as this is not on a fast
track. Staff will continue to report to Council as this project progresses.
Mire confirmed with Greg Hall that an application has been filed with the PEC that includes the
zone district amendment, zoning text amendment and a conditional use permit as well as a
conceptual development plan.
The fourth item on the agenda was First Reading of Ordinance No. 12, Series of 2012, an
ordinance adopting the 2012 Building Codes with amendments.
Martin Haeberle, Chief Building Official, said the Building and Fire Appeals Board (BFCAB) held
public hearings monthly over the last nine months reviewing the changes from the adopted
building codes and amendments to the 2012 Building Codes for the purpose of recommending
the adoption of the 2012 Building Code by Council. The BFCAB has eliminated many of the
amendments in the town’s current building codes that are now within the body of the uniform
building codes or out of date with current technology. The BFCAB has also added provisions
that address construction practices that are unique to Vail. He said public input has been a key
factor in these changes.
Daly said extensive time was spent at the earlier work session to review this information.
11/6/2012
Town Council Meeting Minutes of October 2, 2012 Page 3
Rogers made a motion to approve first reading of Ordinance No. 12 and the motion was
seconded by Kurz. A vote was taken and the motion passed 5-1. Moffet opposed.
Moffet said he believes the drafters of the building code have strayed into other areas they
shouldn’t. Rogers said if the public has questions to contact Mike Vaughan or Martin Haeberle.
Vaughan said their contact information is on the town’s website at www.vailgov.com.
The fifth item on the agenda was second reading of Ordinance No. 11, Series of 2012, an
ordinance extending amendments to Chapter 11-7, Other Signs, Sign Regulations, Vail Town
Code, to establish regulations for informational and directional signs for public parking on
private property and allowing the administrator to approve said signs subject to review, to
November 19, 2013, and setting forth details in regard thereto.
George Ruther, Community Development Director, said Ordinance No. 11, Series of 2012, is
intended to extend the effective date for temporary regulations allowing informational and
directional signs for public parking on private property from November 19, 2012, until November
19, 2013. Extending the effective date of these regulations will allow the town to explore
opportunities for incorporating these signs into a broader guest services enhancement program
which includes signage and wayfinding enhancements.
Moffet made a motion to approve second reading of Ordinance No. 11, and the motion was
seconded by Rogers. A vote was taken and the motion passed unanimously, 6-0.
The sixth item on the agenda was adjournment.
As there was no further business, Moffet made a motion to adjourn and the motion was
seconded by Donovan. A vote was taken and the motion passed unanimously, 7-0. The
meeting adjourned at 6:23 p.m.
Respectfully Submitted,
Attest: __________________________________
Andrew P. Daly, Mayor
________________________________
Lorelei Donaldson, Town Clerk
11/6/2012
Town of Vail Council meeting minutes of October 16, 2012 Page 1
Vail Town Council Meeting Minutes
Tuesday, October 16, 2012
6:00 P.M.
Vail Town Council Chambers
The regular meeting of the Vail Town Council was called to order at approximately 6:10 P.M. by
Mayor Andy Daly.
Members present: Andy Daly, Mayor
Kerry Donovan
Kevin Foley
Ludwig Kurz
Greg Moffet
Margaret Rogers
Susie Tjossem
Staff members: Stan Zemler, Town Manager
Matt Mire, Town Attorney
Pam Brandmeyer, Assistant Town Manager
Lorelei Donaldson, Town Clerk
_________________________________________________________________
The first item on the agenda was Proclamation No. 5, Series of 2012, honoring the service of
the Volunteers in Police Service and declaring the Third Week of October as “Volunteers in
Public Service (VIPS) Week.”
Mayor Daly read the proclamation into the record and proclaimed the third week of October as
“Volunteers in Public Service (VIPS) Week.” Council and the public congratulated all the VIPS
in attendance. Police Chief Henninger also thanked the VIPS for their valuable contributions
and volunteer efforts.
The second item on the agenda was Proclamation No. 6, 2012, National Friends of Libraries
Week.
Council member Rogers read the proclamation into the record and proclaimed October 21-27,
2012 as “National Friends of Libraries Week" in Vail. Lori Barnes, Town Librarian, thanked the
volunteers of the Friends of Libraries.
The third item on the agenda was Citizen Participation. Jeanne Reid-White, representative of
Bravo! Vail Valley Music Festival (Bravo!), thanked the Council for the past season’s funding
efforts for Bravo! and introduced their new Executive Director, Jim Palermo. Palermo said he
looked forward to working with the Council and other community members. He invited guests,
locally, nationally and internationally, to come and participate in the 2013 Bravo! season. He
thanked the Council for their continued support of Bravo!
Kristen Bertuglia, Environmental Sustainability Coordinator, recognized all the teams who
participated in the Sole Power Challenge. The teams logged over 23,000 gas green miles and
encouraged everyone to participate next year.
11/6/2012
Town of Vail Council meeting minutes of October 16, 2012 Page 2
The fourth item on the agenda was the Consent Agenda. There were six items on the consent
agenda as follows: 1) Approval of September 4 meeting minutes and September 18 meeting
minutes; 2) Resolution No. 28, Series of 2012 - Holy Cross Easement for Vail Golf Course; 3)
Resolution No. 29, Series of 2012 - Summit County MOU for the Provision of Emergency
Dispatch Service Staffing; 4) Resolution No. 30, Series of 2012 - TOV approval of 2013 VLMD
Budget; and 5) MJG Trust License Agreement.
Moffet made a motion to approve the consent agenda and the motion was seconded by Kurz. A
vote was taken and the motion passed unanimously, 7-0.
The fifth item on the agenda was the Town Manager Report. Stan Zemler, Town Manager,
discussed the timing on the renovation for the Ford Park softball fields. He said the renovation
has begun on the softball field and the amphitheater. Part of the renovation of the softball fields
that add turf that was planned in 2013, but it is being moved back and is scheduled for the
summer of 2014 as they need sufficient time to establish the turf.
Dwight Henninger, Vail Police Chief, discussed the Bicycle Dismount Zone in Vail Village at the
end of Bridge Street and Gore Creek Drive. He said this could be accomplished without any
additional legislation. Daly said the Council needs to discuss this item further. Zemler said they
will schedule it for a discussion at a future work session.
Greg Hall, Public Works Director, discussed the Winter Parking Program and Rates for the
2012-2013 winter season. Zemler said the parking rates haven’t changed from 2012. Daly
said he doesn’t see why the silver pass is restricted. Hall said they never sell out each year and
it is limited to one per business. Daly said every business should have the ability to buy one
and to get rid of the limit of 50 silver passes per village.
The final item under the Town Manager’s Report was a discussion on a two-month vacancy on
the Commission on Special Events (CSE). Zemler asked for the Council’s preference for
approving a process for the two-month vacancy. Either forgo the normal process of posting and
publishing, as has been suggested by the CSE, and make an appointment from the most recent
applications for previous vacancies from applicants that submitted letters of interest from June
2011 to June 2012 that are still interested; or leave the position vacant until the position comes
up for renewal in December, 2012.
Zemler said telephone calls have been made to all the applicants on the list from 2012. All the
applicants expressed interest, except for Sarah Franke who has time constraint issues and
Janyce Brandon, who had not responded at this time. Dave Chapin and Jeff Andrews also
indicated their interest as of last Friday after the agenda packet was sent out. Sybill Navas,
Special Events Coordinator, stated two funding meetings were to take place on November 7
and 15, 2012. Foley stated Dave Chapin was very familiar with the CSE process as he was on
the CSE for many years in the recent past.
Foley made a motion to appoint Dave Chapin for the two month period and Kurz seconded the
motion. Further discussion ensued regarding having someone that knows the CSE process
and the necessity of needing to be up to speed on the funding process and issues. A vote was
taken to appoint Dave Chapin to the CSE two-month vacancy and the motion passed
unanimously, 7-0.
The sixth item was a request to enter into a license agreement with David & Alexandra
Ransburg for existing private improvements, a patio & water feature, on town-owned stream
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Town of Vail Council meeting minutes of October 16, 2012 Page 3
tract (unplatted), adjacent to 463 & 473Beaver Dam Road/ Lots 4&5, Block 4, Vail Village Filing
3, and setting forth details in regard thereto.
Rachel Dimond, Planner, said a duplex was built on the subject property in 1988, with no
encroachments onto Vail Resorts-owned adjacent property shown on the plans. In 1990, the
applicant was granted permission to subdivide the property into three parcels, including one
parcel for each side of the duplex and a common parcel. In 1990, Vail Resorts and the
applicant submitted a number of documents to the town stating an encroachment agreement
would be executed or said the encroachments would be removed. The encroachment
agreement was never executed, but the encroachments remain. In 1999, Vail Resorts deeded
the subject stream tract to the town. On July 19, 2011, Council unanimously approved a zero
tolerance policy for encroachments into town-owned stream tract in order to improve the health
of Gore Creek except where encroachment have been approved by the town. Because the
town approved the encroachments in 1993, the Community Development Department
recommends the Council approve this request, with the following condition: “The license
agreement shall include a clause that allows the license to be revoked by the Town of Vail at
any time for any reason.”
Rogers asked if this agreement approval could hurt the stream. Dimond said the existing pond
helps the stream with pond filtration. Rogers said damage to the stream has been an issue, but
if this is helping the stream she is in favor of it. Donovan asked how far these improvements are
from the stream. Jack Hunn, representative for the Ransburgs, said it is 270 feet from the
stream. Donovan asked if ponds are subject to senior water rights. Mire said this is not
precedent setting. These are considered on an individual case-by-case basis.
Hunn said this issue came up when an improvement location certificate (ILC) was done or they
wouldn’t have found this issue. He said Dave Ransburg and his attorney were in attendance, as
well, as and Jim Wear was also in attendance representing the purchaser of the property. The
Ransburgs appreciated staff’s recommendation. They requested a more permanent easement
and asked to remove the clause that states it can be revoked in the future. He said their
circumstances are unique. The Ransburgs did all the right things. He said the Ransburgs
signed an agreement in the past but they can find no document that the easement was signed
by Vail Associates (now Vail Resorts) or of the document being recorded. He handed out a
letter from Gerry Arnold, paralegal to Larry Lichliter who was an Executive Vice President with
Vail Associates at the time, stating that Vail Associates, Inc., was going to approve the
easement. He also handed out a diagram with the easement information which is to be added
to the evening’s record. He requested the Council consider approval of this easement without
the condition: “Only revocable for some public purpose by the town.” Further discussion
ensued.
Rogers made a motion to approve the easement with the change that it be allowed to be taken
back only for public purpose. Moffet asked to read and refine the motion to read “the town
grants to the Ransburgs and their successors in title to 463/473 Beaver Dam Road, a license
that permits the encroachments to exist on the tract until such time as the town requires use of
the portion of the tract upon which the encroachments are located and so long as the
encroachments are properly maintained and not enlarged.” Rogers amended her motion to use
the language Moffet read into the record. Moffet said this language is more restrictive and is
what the applicant wanted. Moffet seconded the motion. Mire asked that language to the
motion be added, “that the license agreement is to be approved by the Town Attorney.” Rogers
amended her motion to include the language. Moffet seconded the motion. A vote was taken
and the motion passed 6-1, Donovan opposed.
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Town of Vail Council meeting minutes of October 16, 2012 Page 4
The seventh item on the agenda was the Colorado Department of Transportation (CDOT)
Project Update regarding chain stations along Interstate 70 in Vail, Colorado.
Greg Hall said the chain station in East Vail was at capacity and has safety issues. They are
looking at what is the best solution for this area. CDOT is looking at four alternatives and is in
the public input stage. CDOT did a mass mailing. He said East Vail residents were invited to a
public meeting approximately four weeks ago at the Grand View to give their input.
Michelle Hansen, an Engineer from Stouflous and Associates, said CDOT has contracted with
her firm to study and identify improvements to increase the capacity of safety for the chain up
and chain down stations in Vail along I-70. She reviewed the power point presentation with
Council. She said they are currently gathering input from the public. They are also looking for
input from Council. She explained the goals, alternatives, lighting, chain stations alternatives
and pros and cons of each alternative. Further discussion ensued regarding the alternatives
and pros and cons of each.
Rollie Kjesbo said he was an East Vail resident on Lupine Drive and a local contractor in the
valley. He said the first he had heard of this discussion was last Sunday afternoon. He said
there is a breakdown in communication with folks who have mail boxes versus having mail
delivery to a street address. He said the chain up station used to be adjacent to Booth Creek
Drive and the diesel fumes would go down into this residential area. Then the chain up station
was moved to an area where there are no residences. He is concerned about moving the chain
station near the residences because of the fumes.
Greg Hood, representing the owners of 3110 Booth Creek Drive, said they object to the
proximity of the chain up station at mile marker 179.3 because of the fumes.
Bob Reed, a resident of East Vail, wants to have more public meetings before this is final and
believes it would be worthwhile to continue discussions with the public. He asked what
constitutes capacity of the current chain up station and how many days they were at full
capacity. Hansen replied the capacity is about twenty four spaces. Tjossem asked what the
target number of spaces should be. Hansen said they have not determined that number and
are trying to improve what is there now.
Christy Hanson, a resident on East Gore Creek Drive, said she has objections due to lighting
and fumes. She said residents in East Vail were not notified of the CDOT meetings regarding
this issue. She asked how many times a year or in an average season this particular chain up
station reached capacity. Hansen said last season it was about 10-12 times but it was a mild
winter. In previous seasons, it’s much more due to weather patterns. Hansen said there hasn’t
been any mention regarding any environmental studies. She also said the east end of the chain
up station usually has open lanes and all the trucks are jammed in the west end of the chain up
area.
Moffet asked Hansen if an environmental impact study has been done. Hansen said that would
have to be done prior to any changes.
Jürgen Henz, a Booth Creek Drive Resident, said no one he has spoken to has received a letter
from CDOT about getting public input on this project. He said putting a chain up station west of
Dowd Junction is the most acceptable solution. If they expand the chain up station in Vail, Vail
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Town of Vail Council meeting minutes of October 16, 2012 Page 5
will be a lit parking lot. He said he has seen the western end of the chain up station congested
while the eastern end is vacant. Hansen said conditions don’t tend to be bad enough to require
chain up activity near Down Junction. Rogers said Dowd Junction snow conditions are typically
similar to Vail.
Pat Larken said she represents a Booth Creek Drive property owner and they support making
the chain up station near the golf course larger and extending it in the golf course area to the
west. She said they just heard about this topic this weekend as well.
Jim Lamont, representing the Vail Homeowners Association, said they have been through this
process again and again over the years. CDOT had made a promise there would be no more
lanes on I-70. The community needs to say no to more lanes on I-70. If they expanded this
area, he said constructing berms or sound walls will be the next project. He stated the
management plan limits the number of trucks going eastbound at Dotsero, when chain-up
stations are used. He said there isn’t a capacity issue as they can stop them at Dotsero. There
are systems in place to access all this information. They also stop trucks going west at Copper
Mountain and west of Vail. There is no need for Vail to absorb any more impact from I-70. He
said it is time to draw a line in the sand and go to the Governor and say no to expand the chain
up station in Vail.
Martha Miller, Resident Engineer with CDOT, said some good ideas were mentioned by
Lamont. She handles capital improvements in this area. They have been successful in getting
funding to continue fiber optic from Vail to Dotsero. There could be an opportunity to use ITS
smart systems. They were also given money from the Intermountain TPR in the amount of
$500,000 for safety improvements. She is aware that truckers have concerns about moving
toward the east side of the chain up stations and not knowing if there are openings there. There
is a risk in them doing this. She is an advocate to provide a new lighting design to take an
unsafe situation and improve it.
Rick Sarchet, Region 3 Traffic and Safety Engineer, said signage is used at mile marker 12
west of Grand Junction to display weather and road conditions when the chain law is in effect.
There are 20 truck spaces at Dotsero and the trucks are released 20 at a time incrementally
during storms. They can store up to 800 trucks at Dotsero and sometimes they go over that
capacity.
Council is concerned about adding lanes near residences in East Vail, so the possibility of
moving the chain up stations down to Dotsero or past Dowd Junction should be considered.
They also want to know more about lighting impacts and making sure local residents are given
advance notice about the next public meeting. Further discussion ensued.
Daly asked CDOT representatives if they can return and have another discussion with Council
and the community at the November 20, 2012, public hearing so Vail residents can attend.
CDOT will return on November 20, for a public discussion. Council asked to have lighting
impacts and all other information from CDOT available prior to the next meeting. CDOT will give
the information to Greg Hall and the town will post it on the town’s website prior to the
November 20, 2012, meeting.
The eighth item on the agenda was second Reading of Ordinance No. 12, Series of 2012, an
ordinance adopting the 2012 Building Codes with amendments.
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Town of Vail Council meeting minutes of October 16, 2012 Page 6
Martin Haeberle, Chief Building Official, said they are back for second reading of Ordinance No.
12. Donovan said there were a handful of emails regarding the sprinkler system requirements.
She said it seemed there were valid concerns on this issue and the concerns should be
addressed.
Haeberle said he saw two emails. The sprinkler system requirements haven’t changed from
2009. They were only presenting them to improve how the standards were being utilized by the
fire department. The important aspect is that nothing changed from what they have been doing
already in the ordinance. He said these were minimum national standards and are the basis of
determining whether a building is built to standards with the current technology available.
He will be working with companies in the industry so they all understand the code updates and
changes.
Jim Lamont asked if the town is adopting the code changes without a very thorough evaluation.
He wants to know if there are consequences that haven’t been discussed and need addressing.
Rollie Kjesbo said he is a contractor in Vail, and is on the Building and Fire Code Appeals Board
(BFCAB). He said he is confident the board and staff reviewed the code and went a long way to
simplify what was put in the code. He said the town should be confident of Haeberle’s ability to
run the building department and to interpret the codes appropriately.
Daly thanked Kjesbo for his work on the BFCAB, this project and the Design Review Board
(DRB). Tjossem asked if they needed to change the language to make it easier to read.
Further discussion ensued.
Haeberle said the Uniform Building Code (UBC) states all single family homes shall be
sprinkled. The BFCAB, fire and building staff thought this was too restrictive. He said there is a
perception issue and the fire and building department will need to communicate what, when and
if a sprinkler system would be required. Haeberle said the ordinance provides the legal
language so the UBC could be enforceable. He recommended the Fire and Building
Departments hold a series of open houses and community forums to make the community
aware of whether there are impacts.
Kurz made a motion to approve second reading of Ordinance No. 12, with amendments and the
motion was seconded by Donovan. Moffet said he would be voting against this ordinance due
to social engineering by the UBC board members desiring to try to achieve perfect safety
regardless of the cost.
A vote was taken and the motion passed, 6-1, with Moffet opposed.
The ninth item on the agenda was first reading of Ordinance No. 13, Series of 2012, an
ordinance amending the construction sign provisions and repealing the temporary site
development sign provisions of Title 11, Sign Regulations, Vail Town Code, and setting forth
details in regard thereto.
Bill Gibson, Planner, reviewed the memorandum with the Council. He said this ordinance
addresses two different signs: the construction signs and temporary development signs. They
are trying to avoid defacto real estate signs. The recommendation from PEC included one
modification in which the sign size be reduced in a residential zone to eight square feet.
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Town of Vail Council meeting minutes of October 16, 2012 Page 7
Moffet made a motion to approve first reading of Ordinance No. 13, with the condition added to
limit residential signs to eight square feet. The motion was seconded by Foley. A vote was
taken and the motion passed unanimously, 7-0.
The tenth item on the agenda was first reading of Ordinance No. 15, Series of 2012, an
ordinance amending Title 7, Vail Town Code by the Addition of Chapter 10 Regarding
Commercial Transportation Regulations; and Setting Forth Details in Regard Thereto.
Dwight Henninger, Police Chief, stated at the July 17, 2012, Council meeting direction was
given on managing the transportation organizations in town to reduce congestion. He reviewed
the memorandum with Council. He said they modeled the ordinance after the Eagle County
Airport ordinance, which had a lot of input from transportation and lodging folks when it was
drafted. He stated this would make it easier as one set of rules would then be followed in Eagle
County. The airport rules and regulations are stricter than the town staff wanted, so they made
Vail’s more lenient and less expensive to implement.
Rogers asked if it the cost was $50 fee per vehicle or per company at the airport. Henninger
said it was per vehicle. He said the permitting system will help track violations. Currently, there
are no fees paid to the town. Henninger also reviewed problem areas, drop off areas, definition
of different types of vehicles, vehicle sizes in different areas and where each would be
permitted.
Council asked about regulations on Hanson Ranch Road, possibly capping the price to $50 per
vehicle and up to $500 or $1,000 per company total. Henninger said he looked at the Public
Utility Commission (PUC) regulations at Eagle County Airport and Denver International Airport
(DIA) with limousines and taxis. He said hotel shuttles don’t pay any PUC fees. Further
discussion ensued.
Henninger said the funding structure was suggested to recoup management costs. Donovan
asked why notifications couldn’t be done by email versus regular U.S. mail. Mire said violations
run into issues of penalties by a graduated fee scale and general penalty clause which is up to
six months in jail. It is not appropriate to serve someone if they are facing jail time by serving
them via email. Mire said they could work it in if there isn’t a penalty of jail time. Warnings and
monetary fines may be able to be done via email. He will research this further.
Rogers said section 7-10-3 needs to be clarified that each operator pays a fee of $50 for each
vehicle. Further discussion ensued.
Greg Hall said hotel shuttles can use West Meadow Drive and 80% can go underneath the
Lionshead Welcome Center. Those who don’t fit will go on top or during busy times they can
use the bus lane on the Frontage Road. Staff will be monitoring this issue this winter. He said
the transit stop on top of the Frontage Road was not well received from a high-end guest
service standpoint.
Daly said other drop off areas were near Solaris, Meadow Drive and Check Point Charlie.
Henninger said they try to limit use in those areas. Courtesy cars go into Check Point Charlie
and turn around. Meadow Drive is not a drop off area and is not allowed, as well as Solaris and
courtesy cars on Vail Road. They will look into providing a space at the Main Vail Fire Station.
Jonathan Levine, owner of Hummers of Vail, said he hasn’t had an opportunity to provide input
on this subject for over nine months. He said he was given three days notice to participate in
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Town of Vail Council meeting minutes of October 16, 2012 Page 8
this discussion. He has done a lot of research and is disappointed with the costs, Big Brother
tactics and the intricacies suggested that can be handled differently. He said the issues that
need to be addressed are the individuals who misbehave, the high volume areas at certain
times of the day and the crunch on hotels. He said the requirement to allow this model to work
requires surveillance, which they have at the airport which is why this works there as every
offense is documented with a picture. He wants this ordinance to apply for the winter season
only and not apply when there isn’t anyone in town. World class customer service is necessary.
The restrictions at the Vail Transportation Center don’t work. If they allow access, it needs to be
time based. He said to tweak last year’s program, evaluate it, have severe penalties to stop
offenders and have them be accountable. Donovan clarified that this ordinance was requested
by Council not staff.
Farrow Hitt, General Manager for Simba Run Condominiums, said this has been a problem for a
long time. Everyone knows where people want to go. He said the Council should not entertain
drop offs at the Lionshead Transit Frontage Road area for guests. This is taking the guest
farther from the lift and is not acceptable. He said Council needs to address this issue with Ever
Vail so guests have easy access to the mountain. If Vail is truly about world class guest
services, restricting time and places at drop offs must be reconsidered. The plan is too
restrictive and may have unintended consequences.
Lamont said some of the problems can be solved with Ever Vail. He asked about the permit
system and types of vehicles allowed at certain locations, without respect to numbers. He
asked if this can this be implemented during peak periods instead of all the time. Daly said
there is currently no regulation and they would like some regulation. The town will see how this
works through the Christmas holiday and revisit the issue. Lamont doesn’t want to lock this in
place with an ordinance. He said enforcement with television cameras is good.
Jeff Babb, VRI, asked if an ordinance was needed to try something different. A majority of
vehicles have logos. He said it would be simpler to require every vehicle to have a logo and a
number to regulate. Henninger said enforcement without an ordinance would be hard to
enforce. Some vehicles are prohibited to have logos on their vehicles, such as luxury limos.
Mire said the town could try something without an ordinance, but there is a need to pass an
ordinance to be able to enforce it.
Brian Kelso, with High Mountain Taxi, said it was great that the town is trying to enforce this
problem. He said the insurance requirement should be kept consistent with the PUC insurance
requirements and enforcement of the PUC laws. He said putting stickers on the windshield of a
vehicle is unreasonable as they replace windshields often in winter. He requested that the
stickers not be in the front of the car but possibly in the back window. He said the requirement
of having workman’s compensation for employees doesn’t apply to taxis. In the taxi business,
the drivers are independent contractors and workman’s compensation is not required for
independent contractors.
Moffet made a motion to approve first reading of Ordinance No. 15, and the motion was
seconded by Kurz. Further discussion ensued. Council is willing to move forward with the
ordinance and will review the outcome after the holidays. If there are obvious flaws, the town
can address them, tweak the ordinance as necessary and direct staff to find workable solutions.
Mire will address and review the suggestions and issues that were raised and will provide
information at the second reading of the ordinance.
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Town of Vail Council meeting minutes of October 16, 2012 Page 9
Foley said he will be voting against approval as he wants the onus to be on the operators. The
town should continue to monitor the situation before adding an extra layer and cost to the
transportation providers. Mire said this ordinance, if passed on second reading on November 6,
would be effective five days after second reading, which is November 12, 2012. Rogers said
thirty days is not enough time to revisit this issue. Donovan suggested the Council revisit this
issue after President’s weekend. Henninger said he could have a meeting with users in January
and report back to Council in February to review.
A vote was taken and the motion passed, 6-1, with Foley opposed.
The eleventh item on the agenda was Resolution No. 31, Series of 2012, a resolution repealing
and reenacting the Town of Vail Employee Housing Strategic Plan.
Rogers made a motion to continue Resolution No. 31, Series of 2012, to the special work
session on October 23, 2012, at 4:00 p.m. The motion was seconded by Donovan. A vote was
taken and the motion passed, unanimously, 7-0.
The twelfth item on the agenda was adjournment.
As there was no further business, Moffet made a motion to adjourn and the motion was
seconded by Donovan. A vote was taken and the motion passed unanimously, 7-0. The
meeting adjourned at 9:10 p.m.
Respectfully Submitted,
Attest: __________________________________
Andrew P. Daly, Mayor
________________________________
Lorelei Donaldson, Town Clerk
11/6/2012
Resolution No. 32, Series 2012
RESOLUTION NO. 32
Series of 2012
A RESOLUTION APPROVING A LEASE AGREEMENT BETWEEN THE TOWN OF VAIL, AND
THE COLORADO DEPARTMENT OF TRANSPORTATION REGARDING PARKING ALONG
THE NON-TRAVEL LANES OF THE INTERSTATE 70 FRONTAGE ROADS LOCATED WITHIN
THE LIMITS OF THE TOWN; AND SETTING FORTH DETAILS IN REGARD THERETO.
WHEREAS, the Town of Vail (the “Town”), in the County of Eagle and State of Colorado
is a home rule municipal corporation duly organized and existing under the laws of the State of
Colorado and the Town Charter (the “Charter”);
WHEREAS, the members of the Town Council of the Town (the “Council”) have been
duly elected and qualified;
WHEREAS, the Town and the Colorado Department of Transportation (“CDOT”) entered
into a Lease Agreement (the “Lease”) which included a permit parking program utilizing the Vail
Frontage Roads (the “Premises”) for the 2011-2012 ski season; and
WHEREAS, the Town and CDOT now wish to enter into the Lease to lease the Premises
for the 2012-2013 ski season.
NOW THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF
VAIL, COLORADO THAT:
Section 1. The Council hereby approves and authorizes the Town Manager to enter
into the Lease with CDOT, in substantially the same form as attached hereto as Exhibit A and in
a form approved by the Town Attorney.
Section 2. This Resolution shall take effect immediately upon its passage.
INTRODUCED, PASSED AND ADOPTED at a regular meeting of the Town Council of
the Town of Vail held this 6th day of November, 2012.
_________________________
Andy P. Daly,
Town Mayor
ATTEST:
_____________________________
Lorelei Donaldson,
Town Clerk
11/6/2012
r'
PROPERTY MGMT.NO. /() fJ
1<iF
NO: PROJECT I 70-2(7) 183
LOCATION: 1-70 frontage roads within the
limits of the Town of Vail.
LEASE AGREEMENT
(Vacant Land)
THIS LEASE AGREEMENT made and entered into this I day of !0.tv£;I'1!JP1L--,20 12..--, by
and between the State of Colorado acting by and through the Colorado Department of Transportation,
CDOT, hereinafter referred to as "Lessor", and
THE TOWN OF VAIL. COLORADO, thereinafter referred
to as "Lessee".
WITNESSETH:
NOW, THEREFORE, in consideration of the mutual promises contained herein, the parties hereto agree
as follows:
1. PREMISES, Lessor hereby leases and demises unto Lessee the Premises, hereinafter referred
to as "Premises" located along the non-travel lanes of the Interstate 70 (1-70) frontage roads located
within the limits of the Town of Vail in Eagle County. Colorado. The leased Premises are shown on the
maps attached hereto, made a part hereof and marked "Exhibit A", consisting of three (3) map sheets.
2. TERM The term of this lease shall begin on the date first above written and end on May 1. 2013,
subject to the cancellation and termination provisions herein.
3. RENT. Subject to the provisions of Section 23(f) below, Lessee shall pay $19,750.00 for the
entire term of this Lease. Payment shall be made payable to the Colorado Department of Transportation
at:
Colo. Dept. of Transportation
Clo Accounting Receipts & Deposits
4201 East Arkansas Ave., Rm. 212
Denver, CO 80222
or at such place as Lessor from time to time deSignates by notice as provided herein.
In the event Lessor has not received the rental installment hereunder on or before December 30, 2011, a
late charge of five percent (5%) of the total installment will be assessed to Lessee. In the event the entire
rental fee plus any late fees are not paid to Lessor by Lessee on or before January 30,2012, Lessee
shall be in default of this Lease Agreement, this Lease shall automatically terminate, Lessee shall vacate
the Premises and Lessor shall be entitled to retain all prior sums paid to Lessor by Lessee.
4. USE. It is understood and agreed that the Lessee intends to use the Premises only for public
permit parking and for general peak period public overflow parking at times Lessee's off-street parking
facilities are anticipated or have reached full capacity. Any other use of the Premises shall constitute a
material breach of this Lease and may, at Lessor's option, cause this Lease to immediately terminate.
5. TAXES, UTILITIES, MAINTENANCE AND OTHER EXPENSES. It is understood and agreed that
this Lease shall be an absolute Net Lease with respect to Lessor, and that all taxes, assessments,
insurance, utilities and other operating costs and the cost of all maintenance, repairs, and improvements,
Rev.
3106
Page 1 of 10
11/6/2012
and all other direct costs, charges and expenses of any kind whatsoever respecting the Premises shall be
borne by Lessee and not by the Lessor so that the rental return to Lessor shall not be reduced, offset or
diminished directly or indirectly by any cost or charge. Lessee shall maintain the Premises in good repair
and in tenable condition free of trash and debris during the term of this Lease. Lessor shall have the right
to enter the Premises at any time for the purpose of making necessary inspections.
6. HOLD HARMLESS. The Lessee shall save, indemnify and hold harmless the Lessor and the
Federal Highway Administration (FHWA) for any and all liabilities, costs, damage or loss to persons or
property, including death, resulting from this Lease Agreement.
7. OWNERSHIP. The State of Colorado is the owner of the Premises. Lessor warrants and
represents itself to be the authorized agent of the State of Colorado for the purposes of granting this
Lease.
8. LEASE ASSIGNMENT. Lessee shall not assign this Lease and shall not sublet the demised
Premises without specific written permission of the Lessor and will not permit the use of said Premises to
anyone, other than Lessee, its agents or employees, without the prior written consent of Lessor, except
as is hereby authorized pursuant to Sections 23(b) and 23(c) below.
9. APPLICABLE LAW. The laws of the State of Colorado and rules and regulations issued pursuant
thereto shall be applied in the interpretation, execution and enforcement of this Lease. Any provision of
this Lease, whether or not incorporated herein by reference, which provides for arbitration by any extra
judicial body or person or which is otherwise in conflict with said laws, rules and regulations shall be
considered null and void. Nothing contained in any provision incorporated herein by reference which
purports to negate this or any other special provision in whole or in part shall be valid or enforceable or
available in any action at law whether by way of compliant, defense or otherwise. Any provision rendered
null and void by the operation of this provision will not invalidate the remainder of this Lease to the extent
that this agreement is capable of execution.
10. CANCELLATION. Both parties understand that at any time before the scheduled expiration of
the term of this Lease, Lessor has the right to cancel the lease without liability by giving Lessee
30-day written notice of its intention to cancel the Lease. The notice shall be hand delivered, posted on
the Premises, or sent to the Lessee, at the address of the Lessee contained herein by Certified Mail,
return receipt requested. This Lease may also be canceled by the Lessee by giving the Lessor 30-day
written notice of its intent to do so.
11. COMPLETE AGREEMENT. This Lease, including all exhibits, supersedes any and all prior
written or oral agreements and there are no covenants, conditions or agreements between the parties
except as set forth herein. No prior or contemporaneous addition, deletion, or other amendment hereto
shall have any force or affect whatsoever unless embodied herein in writing. No subsequent novation,
renewal, addition, deletion or other amendment hereto shall have any force or effect unless embodied in
a written contract executed and approved pursuant to the State Fiscal Rules.
12. CAPTIONS, CONSTRUCTION, AND LEASE EFFECT. The captions and headings used in this
Lease are for identification only, and shall be disregarded in any construction of the lease provisions. All
of the terms of this Lease shall inure to the benefit of and be binding upon the respective heirs,
successors, and assigns of both the Lessor and the Lessee. If any provision of this Lease shall be
determined to be invalid, illegal, or without force by a court of law or rendered so by legislative act then
the remaining provisions of this Lease shall remain in full force and effect.
Rev. 3106
Page 2 of 10
11/6/2012
13. NO BENEFICIAL INTEREST. The signatories aver that to their knowledge, no state employee
has any personal or beneficial interest whatsoever in the service or property described herein.
14. NO VIOLATION OF LAW. The Lessee shall not commit, nor permit the commission of, any act or
thing, which shall be a violation of any ordinance of the municipality, City, County, or of any law of the
State of Colorado or the United States. The Lessee shall not use the Premises for any manner, which
shall constitute a nuisance or public annoyance. The signatories hereto aver that they are familiar with
18-8-301, et seq., (Bribery and Corrupt Influences) and 18-8-401, et seq., (Abuse of Public Office),
C.R.S., as amended, and that no violation of such provisions is present. The signatories aver that to their
knowledge, no state employee has any personal or beneficial interest whatsoever in the service or
property described herein.
15. NOTICE. Any notice required or permitted by this Lease may be delivered in person or sent by
registered or certified mail, return receipt requested, to the party at the address as hereinafter provided,
and if sent by mail it shall be effective when posted in the U.S. Mail DepOSitory with sufficient postage
attached thereto:
LESSOR: LESSEE:
Colo. Dept. of Transportation Town of Vail
Attn: Property Management Manager Attn: Town Manager
15285 S. Golden Rd., Bldg. 47 75 South Frontage Road
Golden, Colorado 80401 Vail, Colorado 81657
Notice of change of address shall be treated as any other notice. The Lessee warrants that the address
listed above is the Lessee's current mailing address and that the Lessee will notify the Lessor in writing of
any changes in that address within ten (10) days of such change.
16. HOLDING OVER. Lessee shall not occupy or use the Premises, nor allow any other party to
occupy or use the Premises, after the expiration or sooner termination of this Lease. Lessee shall not
become a Holdover Lessee or month-to-month tenant upon expiration or earlier termination of this Lease.
17. CHIEF ENGINEER'S APPROVAL. This Lease shall not be deemed valid until it has been
approved by the Chief Engineer of the Colorado Department of Transportation and by the Lessee.
18. HAZARDOUS MATERIALS. The Lessee agrees to defend, indemnify and hold harmless the
Lessor and any employees, agents, contractors, and officials of the Lessor against any and all damages,
claims, liability, loss, fines or expenses, including attorney's fees and litigation costs, related to the
presence, disposal, release or clean-up of any contaminants, hazardous materials or pollutants on, over,
under, from or affecting the property subject to this Lease, which contaminants or hazardous materials
the Lessee or its employees, agents, contractors, officials or sub-lessees have caused to be located,
disposed, or released on the Premises. Lessee shall also be responsible for all damages, claims and
liability to the soil, water, vegetation, buildings or personal property located thereon as well as any
personal injury or property damage related to such contaminants or hazardous materials.
19. NO NEW PERMANENT STRUCTURES OR IMPROVEMENTS. No new permanent structures or
improvements of any kind shall be erected or moved upon the Premises by Lessee without the express
written prior permission of Lessor. Any such structure or improvement erected or moved upon the
Premises without the express written consent of Lessor may be immediately removed by Lessor at the
expense of Lessee. Further, any structures, improvements or items of any kind remaining on the
Premises at the termination of the Lease will be considered abandoned by Lessee and may be
immediately removed by Lessor at Lessee's expense.
Rev.3/06
Page 3 of 10
11/6/2012
20. BINDING AGREEMENT. This Lease shall be binding upon and inure to the benefit of the
partners, heirs, executors, administrators, and successors of the respective parties hereto.
21. DEFAULT. If: (1) Lessee shall fail to pay any rent or other sum payable hereunder for a period of
10 days after the same is due; (2) Lessee shall fail to observe, keep or perform any of the other terms,
agreements or conditions contained herein or in regulations to be observed or performed by Lessee and
such default continues for a period of 30 days after notice by Lessor; (3) This Lease or any interest of
Lessee hereunder shall be levied upon by any attachment or execution, then any such event shall
constitute an event of default by Lessee. Upon the occurrence of any event of default by Lessee
hereunder, Lessor may, at its option and without any further notice or demand, in addition to any other
rights and remedies given hereunder or by law, do any of the following:
(a) Lessor shall have the right, so long as such default continues, to give notice of termination to
Lessee. On the date specified in such notice (which shall not be less than 3 days after the giving of such
notice) this Lease shall terminate.
(b) In the event of any such termination of this Lease, Lessor may then or at any time thereafter,
re-enter the Premises and remove therefrom all persons and property and again repossess and enjoy the
Premises, without prejudice to any other remedies that Lessor may have by reason of Lessee's default or
of such termination.
(c) The amount of damages which Lessor may recover in event of such termination shall include,
without limitation, (1) the amount at the time of award of unpaid rental earned and other sums owed by
Lessee to Lessor hereunder, as of the time of termination, together with interest thereon as provided in
this Lease, (2) all legal expenses and other related costs incurred by Lessor following Lessee's default
including reasonable attorneys' fees incurred in collecting any amount owed hereunder (3) any damages
to the Premises beyond its present condition.
(d) Upon Lessee's failure to remove its personal property from the Premises after the expiration
of the term of this Lease, Lessor may in its sole discretion, without notice to or demand upon Lessee,
remove, sell or dispose of any and all personal property located on the Premises. Lessee waives all
claims for damages that may be caused by Lessor's removal of property as herein provided.
22. INSURANCE. (Revised 2006 per State Controller Requirements)
(a) The Lessee shall obtain and maintain, at all times during the duration of this Lease,
insurance in the kinds and amounts detailed below. The Lessee shall require any Contractor working for
Lessee on the Premises to obtain like coverage. The following insurance requirements must be in effect
during the entire term of the Lease. Lessee shall, at its sole cost and expense, obtain insurance on its
inventory, equipment and all other personal property located on the Premises against loss resulting from
fire, theft or other casualty.
(b) Workers' Compensation Insurance as required by State statute, and Employer's Liability
Insurance covering all employees acting within the course and scope of their employment and work on
the activities authorized by this Lease in Paragraph 4.
(c) Commercial General Liability Insurance written on ISO occurrence form CG 00 01 10/93
or equivalent, covering Premises operations, fire damage, independent Consultants, blanket contractual
liability, personal injury, and advertiSing liability with minimum limits as follows:
Rev. 3/06
Page 4 of 10
11/6/2012
1. $1,000,000 each occurrence;
2. $2,000,000 general aggregate;
3. $50,000 anyone fire.
If any aggregate limit is reduced below, $1,000,000 because of claims made or paid, the Lessee,
or as applicable, its Contractor, shall immediately obtain additional insurance to restore the full
aggregate limit and furnish to COOT a certificate or other document satisfactory to COOT
showing compliance with this provision.
(d) If any operations are anticipated that might in any way result in the creation of a pollution
exposure, Lessee shall also provide Pollution Legal Liability Insurance with minimum limits of liability of
$1,000,000 Each Claim and $1,000,000 Annual Aggregate. COOT shall be named as an Additional
Insured to the Pollution Legal Liability policy. The Policy shall be written on a Claims Made form, with an
extended reporting period of at least two year following finalization of the Lease.
(e) Umbrella or Excess Liability Insurance with minimum limits of $1 ,000,000. This policy
shall become primary (drop down) in the event the primary Liability Policy limits are impaired or
exhausted. The Policy shall be written on an Occurrence form and shall be following form of the primary.
The following form Excess Liability shall include COOT as an Additional Insured.
(f) COOT shall be named as Additional Insured on the Commercial General Liability
Insurance policy. Coverage required by the Lease will be primary over any insurance or self-insurance
program carried by the State of Colorado.
(g) The Insurance shall include provisions preventing cancellation or non-renewal without at
least 30 days prior notice to COOT by certified mail to the address contained in this document.
(h) The insurance policies related to the Lease shall include clauses stating that each carrier
will waive all rights of recovery, under subrogation or otherwise, against COOT, its agencies, institutions,
organizations, officers, agents, employees and volunteers.
(i) All pOlicies evidencing the insurance coverage required hereunder shall be issued by
insurance companies satisfactory to COOT.
U) In order for this lease to be executed, the Lessee, or as applicable, its Contractor, shall
provide certificates showing insurance coverage required by this Lease to COOT prior to the execution of
this lease. No later than 30 days prior to the expiration date of any such coverage, the Lessee or
Contractor shall deliver to the Notice Address of COOT certificates of insurance evidencing renewals
thereof. At any time during the term of this Lease, COOT may request in writing, and the Lessee or
Contractor shall thereupon within 10 days supply to COOT, evidence satisfactory to COOT of compliance
with the provisions of this section. Insurance coverage must be in effect or this lease is in default.
(k) Notwithstanding subsection (a.) of this section, if the Lessee is a "public entity" within the
meaning of the Colorado Governmental Immunity Act CRS 24-10-101, et seq., as amended ("Act'), the
Lessee shall at all times during the term of this Lease maintain only such liability insurance, by
commercial policy or self-insurance, as is necessary to meet its liabilities under the Act. Upon request by
COOT, the Lessee shall show proof of such insurance satisfactory to COOT. Public entity Lessees are
not required to name COOT as an Additional Insured.
Rev. 3/06
Page 5 of 10
11/6/2012
(I) If the Lessee eng~ges a Contractor to act independently from the Lessee on the Premises,
that Contractor shall be required to provide an endorsement naming CDOT as an Additional Insured on
their Commercial General Liability, and Umbrella or Excess Liability policies.
23. ADDITIONAL PROVISIONS.
(a) No parking shall be allowed in any area within the 1-70 clear zone. Additionally, no parking
shall be allowed in any area that lacks sufficient shoulder width to allow a parked vehicle to
be located completely out of any adjacent travel lane and which does not provide adequate
protections to pedestrians from moving vehicles.
(b) Lessor and Lessee have been collaborating to develop and implement improvements to the
frontage roads at standards which are acceptable to both CDOT and FHWA to provide safe
operations for motorists and pedestrians. As a result, Lessor and Lessee agree that
Lessee's use of the Premises during this lease term or any future lease shall be contingent
upon Lessee, at 1'10 cost or expense to Lessor except as provided in Section 23(b)iii below,
completing the improvements described and within the timeframes described in this Section
and depicted on Exhibit "8" attached hereto and incorporated herein by reference.
i. Installing guard rail adjacent to the shoulder of eastbound 1-70 from approximate
milepost 175.31 to approximate milepost 175.81 and widening the north shoulder of
the South Frontage Road from approximate milepost 175.31 to approximate milepost
175.84. This work, labeled LlONSHEAD on Exhibit "8", shall be completed on or
before November 15, 2013.
ii. Installing parking lane improvements to the north frontage road from approximate
milepost 173.5 to approximate milepost 173.82. This work, labeled SAFEWAY/CITY
MARKET PARKING LANE IMPROVEMENTS on Exhibit "8", shall be completed on or
before November 15, 2013.
iii. Installing parking lane improvements to the north frontage road from approximate
milepost 172.98 to approximate milepost 173.32. This work, labeled WEST VAIL
NORTH PARKING LANE IMPROVEMENTS on Exhibit "8", shall be completed on or
before November 15,2014.
iv. Installing parking lane improvements to the north frontage road from approximate
milepost 175.80 to approximate milepost 176.05. This work, labeled MIDDLE CREEK
on Exhibit "8", shall be completed on or before November 15,2014.
v. Installing parking lane improvements along the north side of the south frontage road
from approximate milepost 174.43 to approximate milepost 174.72 and along the
south side of the south frontage road from approximate milepost 174.48 to
approximate milepost 174.53. This work, labeled CASCADE on Exhibit "8", shall be
completed on or before November 15,2014.
(c) The parties agree that, in the event any of the improvements described in Section 23(b)
above are deleted or altered by mutual agreement between the parties, parking adjacent to
the deleted areas will be prohibited and will not be included in future lease agreements
Lessor will reevaluate the type and amount of parking spaces which may be allowed adjacent
to such areas based on standards that provide safe operations for motorists and pedestrians.
Rev.
3106
Page 6 of 10
11/6/2012
(d) In the event Lessee completes the installation of improvements described in Section 23(b) to
the satisfaction of Lessor and FHWA and within the time described for each improvement,
Lessee shall have an option to lease the premises for public parking for one (1) successive
three (3) year term, subject to the terms and conditions to be negotiated by the parties prior
to the commencement of said three (3) year term.
(e) Lessee shall promptly notify CDOT each time Lessee's off-street parking facilities have
exceeded capacity, thus causing overflow parking into the South Frontage Road right-of-way.
Said notices shall include the date that overflow parking occurred.
(f) Lessee shall not use the Premises nor allow any other party to use the Premises for any
purpose not specifically authorized by this Lease nor for any purpose prohibited by the State
of Colorado andlor the FHWA.
(g) Lessee shall not allow, nor cause to be allowed, parking within any clear zone area for
1-70.
Lessee shall, at no cost or expense to Lessor, cause any vehicle parked within any clear
zone area to be immediately towed.
(h) Lessee shall provide and maintain conspicuous delineation, including directional control by
Lessee's employees and agents, of permit parking areas, overflow parking areas and areas
where parking is strictly prohibited.
(i) Lessee shall ensure that parking upon the Premises shall not interfere with any portion of the
adjoining 1-70 and with the 1-70 frontage road travel lanes. Lessee shall further ensure that
parking upon the Premises shall not interfere with Lessor's or Lessor's approved installation,
operation, maintenance and repair of any utilities or drainage facilities located on, above,
over, under, through, across or adjacent to the Premises.
U) In the event Lessee complies with and abides by each and every term, covenant, condition,
restriction, duty and obligation to be met by Lessee during the term of this Lease, Lessor
agrees to make diligent efforts to remove all or portions of the Frontage Roads within the Vail
Town limits from the Interstate right-of-way; provided, however, that the parties understand
Lessor cannot guarantee the success of obtaining various approvals required to accomplish
the foregoing.
(k) This Lease shall not be deemed valid unless it has been approved by the FHWA.
THE REMAINDER OF THIS PAGE INTENTIONALLY LEFT BLANK
Rev.3/06
Page 7 of 10
11/6/2012
IN WITNESS WHEREOF, the parties hereto have executed this lease agreement on the day and year
first above written.
LESSEE:
Town of Vail
By ______~---------------------
(Name)
Federal Tax Identification Number
STATE OF
COUNTY OF
}
} ss
}
by
The foregoing instrument was subscrib
as
ed and sworn to before me this _ day of _________
of the Town of Vail.
20_,
Witness my hand and official seal.
My commission expires ________
Notary Public
Address:
LESSOR:
ATTEST: COLORADO DEPARTMENT OF
TRANSPORTATION
~dFox / ~{r!.~ ~
Chief Clerk -Property Management Chief Engineer
Rev.
3/06
Page 8 of 10
11/6/2012
\VEST \r..AIL NORTH 2012 _ 2013 Lease Agreement
GU.ARD~>\IL INSTALL.ATION CO:tvfPLETE .
PA.RKING LANE nvlPRO\TE~vlENTS 2014
1.fiv1172.98-173.2
30+ D.AYS
SA.FE\V A Y/CITY 1\1.ARKET
GU.ARDRAIL INSTALLATION CO:tvlPLETE
P.A.RKING LANE nvIPROVEMENTS 2013
1\rl1;1 1 73. 51-1 73.64
30+ DAYS
11/6/2012
CASCADE 2012 -2013 Lease Agreement
PA.RKING LANE IIYfPRO\TE1\·1ENTS 2014
IvfIvf 174.43-1 74. 72
4-30 D.A.Y"S
lvfIDDLE CREEK
PA.RKING LANE I1v1PRO'lE~vfENTS 2014
. NHvf 175.8-176.05
30+ DA."YS
11/6/2012
Resolution No. 33, Series 2012
RESOLUTION NO. 33
Series of 2012
A RESOLUTION APPROVING A LEASE AGREEMENT BETWEEN THE TOWN OF VAIL, AND
THE COLORADO DEPARTMENT OF TRANSPORTATION REGARDING PARKING ALONG
THE NON-TRAVEL LANES OF THE INTERSTATE 70 FRONTAGE ROADS LOCATED WITHIN
THE LIMITS OF THE TOWN; AND SETTING FORTH DETAILS IN REGARD THERETO.
WHEREAS, the Town of Vail (the “Town”), in the County of Eagle and State of Colorado
is a home rule municipal corporation duly organized and existing under the laws of the State of
Colorado and the Town Charter (the “Charter”);
WHEREAS, the members of the Town Council of the Town (the “Council”) have been
duly elected and qualified;
WHEREAS, the Town and the Colorado Department of Transportation (“CDOT”) entered
into a Lease Agreement (the “Lease”) which included a permit parking program utilizing the Vail
Frontage Roads (the “Premises”) for the 2011-2012 ski season;
WHEREAS, the Town has made guardrail improvements to sections of the Vail Frontage
Roads;
WHEREAS, CDOT is willing in to enter into a three year lease with the Town at a
reduced rate for those improved sections; and
WHEREAS, the Town and CDOT now wish to enter into the Lease to lease the improved
sections of the Premises for the 2012-2015 ski season.
NOW THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF
VAIL, COLORADO THAT:
Section 1. The Council hereby approves and authorizes the Town Manager to enter
into the Lease with CDOT, in substantially the same form as attached hereto as Exhibit A and in
a form approved by the Town Attorney.
Section 2. This Resolution shall take effect immediately upon its passage.
INTRODUCED, PASSED AND ADOPTED at a regular meeting of the Town Council of
the Town of Vail held this 6th day of November, 2012.
_________________________
Andy P. Daly,
Town Mayor
ATTEST:
_____________________________
Lorelei Donaldson,
Town Clerk
11/6/2012
PROPERTY MGMT.NO. (tf01Y,(
NO: PRO.IECT 170-2(7) 183
LOCATION: 1-70 frontage roads within the
limits of the Town of Vail.
LEASE AGREEMENT
(Vacant Land)
THIS LEASE AGREEMENT made and entered into this I day of /II"" e/l'l&~ , 20 tZ, by
and between the State of Colorado acting by and through the Colorado Department of Transportation,
CDOT, hereinafter referred to as "Lessor", and THE TOWN OF VAIL, COLORADO, hereinafter referred
to as "Lessee".
WITNESSETH:
NOW, THEREFORE, in consideration of the mutual promises contained herein, the parties hereto agree
as follows:
1. PREMISES, Lessor hereby leases and demises unto Lessee the Premises, hereinafter referred
to as "Premises" located along the non-travel lanes of the Interstate 70 (1-70) Frontage Roads located
within the limits of the Town of Vail in Eagle County, Colorado. The leased Premises are shown on the
maps attached hereto, made a part hereof and marked "Exhibit A", consisting of two (2) map sheets.
2. TERM The term of this lease shall begin on the date first above written and end on May 1, 2015,
subject to the cancellation and termination provisions herein.
3. RENT. Lessee shall pay $250.00 for the entire term of this Lease. Payment shall be made
payable to the Colorado Department of Transportation at:
Colo. Dept. of Transportation
Clo Accounting Receipts & Deposits
4201 East Arkansas Ave., Rm. 212
Denver, CO 80222
or at such place as Lessor from time to time designates by notice as provided herein.
In the event Lessor has not received the rental installment hereunder on or before December 30, 2011, a
late charge of five percent (5%) of the total installment will be assessed to Lessee. In the event the entire
rental fee plus any late fees are not paid to Lessor by Lessee on or before January 30,2012, Lessee
shall be in default of this Lease Agreement, this Lease shall automatically terminate, Lessee shall vacate
the Premises and Lessor shall be entitled to retain all prior sums paid to Lessor by Lessee.
4. USE. It is understood and agreed that the Lessee intends to use the Premises only for public
permit parking and for general peak period public overflow parking at times Lessee's off-street parking
facilities are antiCipated or have reached full capacity. Any other use of the Premises shall constitute a
material breach of this Lease and may, at Lessor's option, cause this Lease to immediately terminate.
5. TAXES, UTILITIES, MAINTENANCE AND OTHER EXPENSES. It is understood and agreed that
this Lease shall be an absolute Net Lease with respect to Lessor, and that all taxes, assessments,
insurance, utilities and other operating costs and the cost of all maintenance, repairs, and improvements,
and all other direct costs, charges and expenses of any kind whatsoever respecting the Premises shall be
borne by Lessee and not by the Lessor so that the rental return to Lessor shall not be reduced, offset or
Rev. 3/06
Page 1 of 9
11/6/2012
diminished directly or indirectly by any cost or charge. Lessee shall maintain the Premises in good repair
and in tenable condition free of trash and debris during the term of this Lease. Lessor shall have the right
to enter the Premises at any time for the purpose of making necessary inspections.
6. HOLD HARMLESS. The Lessee shall save, indemnify and hold harmless the Lessor and the
Federal Highway Administration (FHWA) for any and all liabilities, costs, damage or loss to persons or
property, including death, resulting from this Lease Agreement.
7. OWN ERSH I P. The State of Colorado is the owner of the Premises. Lessor warrants and
represents itself to be the authorized agent of the State of Colorado for the purposes of granting this
Lease.
8. LEASE ASSIGNMENT. Lessee shall not assign this Lease and shall not sublet the demised
Premises without specific written permission of the Lessor and will not permit the use of said Premises to
anyone, other than Lessee, its agents or employees, without the prior written consent of Lessor, except
as is hereby authorized pursuant to Sections 23(b) and 23(c) below.
9. APPLICABLE LAW. The laws of the State of Colorado and rules and regulations issued pursuant
thereto shall be applied in the interpretation, execution and enforcement of this Lease. Any provision of
this Lease, whether or not incorporated herein by reference, which provides for arbitration by any extra
judicial body or person or which is otherwise in conflict with said laws, rules and regulations shall be
considered null and void. Nothing contained in any provision incorporated herein by reference which
purports to negate this or any other special provision in whole or in part shall be valid or enforceable or
available in any action at law whether by way of compliant, defense or otherwise. Any provision rendered
null and void by the operation of this provision will not invalidate the remainder of this Lease to the extent
that this agreement is capable of execution.
10. CANCELLATION. Both parties understand that at any time before the scheduled expiration of
the term of this Lease, Lessor has the right to cancel the lease without liability by giving Lessee
30-day written notice of its intention to cancel the Lease. The notice shall be hand delivered, posted on
the Premises, or sent to the Lessee, at the address of the Lessee contained herein by Certified Mail,
return receipt requested. This Lease may also be canceled by the Lessee by giving the Lessor 30-day
written notice of its intent to do so.
11. COMPLETE AGREEMENT. This Lease, including all exhibits, supersedes any and all prior
written or oral agreements and there are no covenants, conditions or agreements between the parties
except as set forth herein. No prior or contemporaneous addition, deletion, or other amendment hereto
shall have any force or affect whatsoever unless embodied herein in writing. No subsequent novation,
renewal, addition, deletion or other amendment hereto shall have any force or effect unless embodied in
a written contract executed and approved pursuant to the State Fiscal Rules.
12. CAPTIONS, CONSTRUCTION, AND LEASE EFFECT. The captions and headings used in this
Lease are for identification only, and shall be disregarded in any construction of the lease provisions. All
of the terms of this Lease shall inure to the benefit of and be binding upon the respective heirs,
successors, and assigns of both the Lessor and the Lessee. If any provision of this Lease shall be
determined to be invalid, illegal, or without force by a court of law or rendered so by legislative act then
the remaining provisions of this Lease shall remain in full force and effect.
13. NO BENEFICIAL I NTEREST. The signatories aver that to their knowledge, no state employee
has any personal or beneficial interest whatsoever in the service or property described herein.
Rev.3/06
Page 2 of9
11/6/2012
, .
14. NO VIOLATION OF LAW. The Lessee shall not commit, nor permit the commission of, any act or
thing, which shall be a violation of any ordinance of the municipality, City, County, or of any law of the
State of Colorado or the United States. The Lessee shall not use the Premises for any manner, which
shall constitute a nuisance or public annoyance. The signatories hereto aver that they are familiar with
18-8-301, et seq., (Bribery and Corrupt Influences) and 18-8401, et seq., (Abuse of Public Office),
C.R.S., as amended, and that no violation of such provisions is present. The signatories aver that to their
knowledge, no state employee has any personal or beneficial interest whatsoever in the service or
property described herein.
15. NOTICE. Any notice required or permitted by this Lease may be delivered in person or sent by
registered or certified mail, return receipt requested, to the party at the address as hereinafter provided,
and if sent by mail it shall be effective when posted in the U.S. Mail Depository with sufficient postage
attached thereto:
LESSOR: LESSEE:
Colo. Dept. of Transportation Town of Vail
Attn: Property Management Manager Attn: Town Manager
15285 S. Golden Rd., Bldg. 47 75 South Frontage Road
Golden, Colorado 80401 Vail, Colorado 81657
Notice of change of address shall be treated as any other notice. The Lessee warrants that the address
listed above is the Lessee's current mailing address and that the Lessee will notify the Lessor in writing of
any changes in that address within ten (10) days of such change.
16. HOLDING OVER. Lessee shall not occupy or use the Premises, nor allow any other party to
occupy or use the Premises, after the expiration or sooner termination of this Lease. Lessee shall not
become a Holdover Lessee or month-to-month tenant upon expiration or earlier termination of this Lease.
17. CHIEF ENGINEER'S APPROVAL. This Lease shall not be deemed valid until it has been
approved by the Chief Engineer of the Colorado Department of Transportation and by the Lessee.
18. HAZARDOUS MATERIALS. The Lessee agrees to defend, indemnify and hold harmless the
Lessor and any employees, agents, contractors, and officials of the Lessor against any and all damages,
claims, liability, loss, fines or expenses, including attorney's fees and litigation costs, related to the
presence, disposal, release or clean-up of any contaminants, hazardous materials or pollutants on, over,
under, from or affecting the property subject to this Lease, which contaminants or hazardous materials
the Lessee or its employees, agents, contractors, officials or sub-lessees have caused to be located,
disposed, or released on the Premises. Lessee shall also be responsible for all damages, claims and
liability to the soil, water, vegetation, buildings or personal property located thereon as well as any
personal injury or property damage related to such contaminants or hazardous materials.
19. NO NEW PERMANENT STRUCTURES OR IMPROVEMENTS. No new permanent structures or
improvements of any kind shall be erected or moved upon the Premises by Lessee without the express
written prior permission of Lessor. Any such structure or improvement erected or moved upon the
Premises without the express written consent of Lessor may be immediately removed by Lessor at the
expense of Lessee. Further, any structures, improvements or items of any kind remaining on the
Premises at the termination of the Lease will be considered abandoned by Lessee and may be
immediately removed by Lessor at Lessee's expense.
20. BINDING AGREEMENT. This Lease shall be binding upon and inure to the benefit of the
partners, heirs, executors, administrators, and successors of the respective parties hereto.
Rev.3/06
Page 3 of9
11/6/2012
21. DEFAULT. If: (1) Lessee shall fail to pay any rent or other sum payable hereunder for a period of
10 days after the same is due; (2) Lessee shall fail to observe, keep or perform any of the other terms,
agreements or conditions contained herein or in regulations to be observed or performed by Lessee and
such default continues for a period of 30 days after notice by Lessor; (3) This Lease or any interest of
Lessee hereunder shall be levied upon by any attachment or execution, then any such event shall
constitute an event of default by Lessee. Upon the occurrence of any event of default by Lessee
hereunder, Lessor may, at its option and without any further notice or demand, in addition to any other
rights and remedies given hereunder or by law, do any of the following:
(a) Lessor shall have the right, so long as such default continues, to give notice of termination to
Lessee. On the date specified in such notice (which shall not be less than 3 days after the giving of such
notice) this Lease shall terminate.
(b) In the event of any such termination of this Lease, Lessor may then or at any time thereafter,
re-enter the Premises and remove therefrom all persons and property and again repossess and enjoy the
Premises, without prejudice to any other remedies that Lessor may have by reason of Lessee's default or
of such termination.
(c) The amount of damages which Lessor may recover in event of such termination shall include,
without limitation, (1) the amount at the time of award of unpaid rental earned and other sums owed by
Lessee to Lessor hereunder, as of the time of termination, together with interest thereon as provided in
this Lease, (2) all legal expenses and other related costs incurred by Lessor following Lessee's default
including reasonable attorneys' fees incurred in collecting any amount owed hereunder (3) any damages
to the Premises beyond its present condition.
(d) Upon Lessee's failure to remove its personal property from the Premises after the expiration
of the term of this Lease, Lessor may in its sole discretion, without notice to or demand upon Lessee,
remove, sell or dispose of any and all personal property located on the Premises. Lessee waives all
claims for damages that may be caused by Lessor's removal of property as herein provided.
22. INSURANCE. (Revised 2006 per State Controller Requirements)
(a) The Lessee shall obtain and maintain, at all times during the duration of this Lease,
insurance in the kinds and amounts detailed below. The Lessee shall require any Contractor working for
Lessee on the Premises to obtain like coverage. The following insurance requirements must be in effect
during the entire term of the Lease. Lessee shall, at its sole cost and expense, obtain insurance on its
inventory, equipment and all other personal property located on the Premises against loss resulting from
fire, theft or other casualty.
(b) Workers' Compensation Insurance as required by State statute, and Employer's Liability
Insurance covering all employees acting within the course and scope of their employment and work on
the activities authorized by this Lease in Paragraph 4.
(c) Commercial General Liability Insurance written on ISO occurrence form CG 00 01 10/93
or equivalent, covering Premises operations, fire damage, independent Consultants, blanket contractual
liability, personal injury, and advertising liability with minimum limits as follows:
1. $1,000,000 each occurrence;
2. $2,000,000 general aggregate;
3. $50,000 anyone fire.
Rev. 3/06
Page 4 of9
11/6/2012
If any aggregate limit is reduced below, $1,000,000 because of claims made or paid, the Lessee,
or as applicable, its Contractor, shall immediately obtain additional insurance to restore the full
aggregate limit and furnish to COOT a certificate or other document satisfactory to COOT
showing compliance with this provision.
(d) If any operations are anticipated that might in any way result in the creation of a pollution
exposure, Lessee shall also provide Pollution Legal Liability Insurance with minimum limits of liability of
$1,000,000 Each Claim and $1,000,000 Annual Aggregate. COOT shall be named as an Additional
Insured to the Pollution Legal Liability policy. The Policy shall be written on a Claims Made form, with an
extended reporting period of at least two year following finalization of the Lease.
(e) Umbrella or Excess Liability Insurance with minimum limits of $1,000,000. This policy
shall become primary (drop down) in the event the primary Liability Policy limits are impaired or
exhausted. The Policy shall be written on an Occurrence form and shall be following form of the primary.
The following form Excess Liability shall include COOT as an Additional Insured.
(f) COOT shall be named as Additional Insured on the Commercial General Liability
Insurance policy. Coverage required by the Lease will be primary over any insurance or self-insurance
program carried by the State of Colorado.
(g) The Insurance shall include provisions preventing cancellation or non-renewal without at
least 30 days prior notice to COOT by certified mail to the address contained in this document.
(h) The insurance policies related to the Lease shall include clauses stating that each carrier
will waive all rights of recovery, under subrogation or otherwise, against COOT, its agencies, institutions,
organizations, officers, agents, employees and volunteers.
(i) All policies evidencing the insurance coverage required hereunder shall be issued by
insurance companies satisfactory to COOT.
U) In order for this lease to be executed, the Lessee, or as applicable, its Contractor, shall
provide certificates showing insurance coverage required by this Lease to COOT prior to the execution of
this lease. No later than 30 days prior to the expiration date of any such coverage, the Lessee or
Contractor shall deliver to the Notice Address of COOT certificates of insurance evidencing renewals
thereof. At any time during the term of this Lease, COOT may request in writing, and the Lessee or
Contractor shall thereupon within 10 days supply to COOT, evidence satisfactory to COOT of compliance
with the provisions of this section. Insurance coverage must be in effect or this lease is in default.
(k) Notwithstanding subsection (a.) of this section, if the Lessee is a "public entity" within the
meaning of the Colorado Governmental Immunity Act CRS 24-10-101, et seq., as amended ("Act'), the
Lessee shall at all times during the term of this Lease maintain only such liability insurance, by
commercial policy or self-insurance, as is necessary to meet its liabilities under the Act. Upon request by
COOT, the Lessee shall show proof of such insurance satisfactory to COOT. Public entity Lessees are
not required to name COOT as an Additional Insured.
(I) If the Lessee engages a Contractor to act independently from the Lessee on the Premises,
that Contractor shall be required to provide an endorsement naming COOT as an Additional Insured on
their Commercial General Liability, and Umbrella or Excess Liability policies.
23. AOOITIONAL PROVISIONS.
Rev. 3/06
Page 5 of9
11/6/2012
(a) No parking shall be allowed in any area within the 1-70 clear zone. Additionally, no parking
shall be allowed in any area that lacks sufficient shoulder width to allow a parked vehicle to
be located completely out of any adjacent travel lane and which does not provide adequate
protections to pedestrians from moving vehicles. In the event any of the foregoing
circumstances shall arise, Lessee shall, at no cost or expense to Lessor, cause any vehicle
parked within any clear zone area to be immediately towed.
(b) Lessee shall promptly notify COOT each time Lessee's off-street parking facilities have
exceeded capacity, thus causing overflow parking into the South Frontage Road right-of-way.
Said notices shall include the date that overflow parking occurred.
(c) Lessee shall not use the Premises nor allow any other party to use the Premises for any
purpose not specifically authorized by this Lease nor for any purpose prohibited by the State
of Colorado and/or the FHWA.
(d) Lessee shall provide and maintain conspicuous delineation, including directional control by
Lessee's employees and agents, of permit parking areas, overflow parking areas and areas
where parking is strictly prohibited.
(e) Lessee shall ensure that parking upon the Premises shall not interfere with any portion of the
adjoining 1-70 and with the 1-70 frontage road travel lanes. Lessee shall further ensure that
parking upon the Premises shall not interfere with Lessor's or Lessor's approved installation,
operation, maintenance and repair of any utilities or drainage facilities located on, above,
over, under, through, across or adjacent to the Premises.
(f) In the event Lessee complies with and abides by each and every term, covenant, condition,
restriction, duty and obligation to be met by Lessee during the term of this Lease, Lessor
agrees to make diligent efforts to remove all or portions of the Frontage Roads within the Vail
Town limits from the Interstate right-of-way; provided, however, that the parties understand
Lessor cannot guarantee the success of obtaining various approvals required to accomplish
the foregoing.
(g) This Lease shall not be deemed valid unless it has been approved by the FHWA.
-THE REMAINDER OF THIS PAGE INTENTIONALLY LEFT BLANK
IN WITNESS WHEREOF, the parties hereto have executed this lease agreement on the day and year
first above written.
LESSEE:
Town of Vail
Rev. 3/06
Page 6 of9
11/6/2012
By __~~~_____________________
(Name)
Title,____________________________
Federal Tax Identification Number
STATE OF
COUNTY OF
)
) ss
)
The foregoing instrument was subscribed and sworn to before me this
by as
day of _______, 20_,
of the Town of Vail.
Witness my hand and official seal.
My commission expires ___________
Notary Public
Address:
LESSOR:
ATTEST: COLORADO DEPARTMENT OF
TRANSPORTATION
~~rJriIA
<:::'oavid Fox TIMOTHY
J. HARRIS, P.E.
Chief Clerk -Property Management Chief Engineer
Rev.3/06
Page 7 of9
11/6/2012
0
·
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11/6/2012
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: November 6, 2012
ITEM/TOPIC: Town Manager Report
PRESENTER(S): Various
11/6/2012
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: November 6, 2012
ITEM/TOPIC: Mill Creek Property LLC appeal. An appeal, pursuant to Section 12-3-3,
Appeals, Vail Town Code, of the Town of Vail Design Review Board’s approval, with
conditions, of a design review application for construction of a new single-family residence,
located at 303/305 Mill Creek Circle/Lot 3, Block 1, Vail Village Filing 1, and setting forth
details in regard thereto. (DRB120371)
PRESENTER(S): Warren Campbell
ACTION REQUESTED OF COUNCIL: Pursuant to Section 12-3-3, Appeals, Vail Town
Code, the Vail Town Council shall uphold, uphold with modifications, or overturn the Design
Review Board's September 19, 2012, decision.
BACKGROUND: On September 19, 2012 the Design Review Board unanimously approved,
with conditions, an application for new construction of a single-family residence at 303/305 Mill
Creek Circle.
STAFF RECOMMENDATION: The Design Review Board recommends that the Vail Town
Council upholds its September 19, 2012 decision regarding DRB120371, pursuant to the
findings in the memorandum.
ATTACHMENTS:
Mill Creek Property appeal information
11/6/2012
TO:Vail Town Council
FROM:Community Development Department
DATE:November 6,2012
SUBJECT:An appeal, pursuant to Section 12-3-3, Appeals, Vail Town Code, of the Design
Review Board’s approval, with conditions, of a design review application for
construction of a new single-family residence, located at 303/305 Mill Creek
Circle/Lot 3, Block 1, Vail Village Filing 1, and setting forth details in regard
thereto. (DRB120371)
Appellant: Vail Town Council
Planner: Warren Campbell
I.SUBJECT OF THE APPEAL
The appellant, Vail Town Council, filed an appeal (call-up), pursuant to Section 12-3-3,
Appeals, Vail Town Code,of the Town of Vail Design Review Board’s September 19,
2012,approval, with conditions, of a design review application for construction of a new
single-family residence, located at 303/305 Mill Creek Circle.
On September 19, 2012 the Design Review Board unanimously approved, with
conditions, an application to construction a new single-family residence. The conditions
were as follows:
1.The applicant shall submit revised plans in conjunction with the building permit
submittal depicting the pool extending no more than 5 feet into the watercourse
setback.
2.The applicant shall obtain and provide written approval from Vail Resorts for the
encroachments and improvements located upon the adjacent Vail Resorts
property prior to issuance of building permit.
3.The applicant shall submit revised plans in conjunction with the building permit
submittal depicting the addition of boulders to the base of the north retaining wall.
4.The applicant shall submit revised plans in conjunction with the building permit
submittal depicting an undulating top-of-wall so as to not result in a consistent
top-of-wall elevation.
Members of the Vail Town Council, in conjunction with the discussion to call-up the
Board’s approval, highlight concerns with the conditions addressing the encroachment
of improvements on adjacent property and the retaining wallproximity to the bike path.
11/6/2012
Town of VailPage 2
Staff has included those portionsof the Vail Town Code addressing theseaspects of
the projectin Section II of this memorandum. Staff has additionally included those
portions of the Vail Town Code addressing site development as the retaining wall
generating the conditions is being utilized to retain fill soil being brought onto the site.
The retaining wall runs approximately 80 feet in length two feet off of the property line
and will have an exposed height of six (6) feet or less. The Design Review Board
recognizedthe formal appearance of a straight wall and included conditions on the
approval providing for an undulating top-of-wall and the addition of boulders at the base
to decrease the formal appearance. The wall will retain approximately 12 feet of fill soil
depth at is deepest point.
Attached arethe plans (in part) approved by the Design Review Board dated
September 10, 2012 (Attachment A). Staff has placed a blue cloud around the retaining
wall on the plans and cross-sections. Aletter and exhibits provide by KH Webb
Architects dated October 25, 2012 (Attachment B)is attached for reference.
II.APPLICABLE DOCUMENTS
Vail Town Code
TITLE 14, DEVELOPMENT STANDARDS (in part)
CHAPTER14-6, GRADING STANDARDS
14-6-3: NATURAL FEATURES:
Grading that is detrimental to existing natural features is discouraged.Those
areas of a site that are determined to remain in a natural state shall be protected
during construction. A site specific construction disturbance plan shall be
prepared, outlining the areas to be disturbed andthe methods and devices used
to protect the remaining portions of the site.
CHAPTER 14-10, DESIGN REVIEW STANDARDS AND GUIDELINES
14-10-2: GENERAL COMPATIBILITY:
A. Structures shall be compatible with existing structures, their surroundings, and
with Vail's environment. It is not to be inferred that buildings must look alike to be
compatible. Compatibility can be achieved through the proper consideration of
scale, proportions, site planning, landscaping, materials and colors, and
compliance with the guidelines herein contained.
B. Any building site in Vail is likely to have its own unique landforms and
features. Whenever possible, these existing features should be preserved and
11/6/2012
Town of VailPage 3
reinforced by new construction. The objective is to fit the buildings to their sites in
a way that leaves the natural landforms and features intact, treating the buildings
as an integral part of the site, rather than as isolated objects at odds with their
surroundings.
14-10-3: SITE PLANNING:
A. The location and configuration of structures and accessways shall be
responsive to the existing topography of the site upon which they are to be
located. Grading requirements resulting from development shall be designed to
blend into the existing or natural landscape. Any cuts or fills shall be sculptural in
form and contoured to blend with the existing natural undisturbed terrain within
the property boundary.
B. Building siting and access thereto shall be responsive to existing features of
terrain rock outcroppings, drainage patterns, and vegetation.
C. Removal of trees, shrubs, and other native vegetation shall be limited to
removal of those essential for development of the site, those identified as
diseased or those essential for creating defensible space. Mitigation may be
required for tree removal.
14-10-5: BUILDING MATERIALS AND DESIGN:
L. Footings And Foundation: Building footings and foundations shall be designed
in accordance with the minimum standards of the adopted building code.
Footings and foundations shall also be designed to be responsive to the natural
topography of the site, and shall be designed and constructed in such a manner
as to minimize the necessary amount of excavation and site disturbance.
14-10-6: RESIDENTIAL DEVELOPMENT:
A. The purpose of this section is to ensure that residential development be
designed in a manner that creates an architecturally integrated structure with
unified site development.Dwelling units and garages shall be designed within a
single structure, except as set forth in subsection B of this section, with the use of
unified architectural and landscape design. A single structure shall have common
roofs and building walls that create enclosed space substantially above grade.
Unified architectural and landscape design shall include, but not be limited to, the
use of compatible building materials, architectural style, scale, roof forms,
massing, architectural details, site grading and landscape materials and features.
14-10-8: LANDSCAPING, DRAINAGE, AND EROSION CONTROL:
A. The goal of any landscape plan should be to preserve and enhance the
natural landscape character of the area in which it is to be located and serve as
an aid in fire prevention and protection. The landscape scale and overall
11/6/2012
Town of VailPage 4
landscape design shall be developed so that new vegetation is integral with the
natural landscape and the inherent form, line, color and texture of the local plant
communities.Since the major objective of the landscaping is to help reduce the
scale of new structures and to assist in the screening of structures, the planting
of large sized plant materials is encouraged.Fire wise plant materials are
encouraged due to their ability to resist fire. Trees should be maintained through
limbing and pruning in order to prevent limbs from being too close to structures
andother plant materials. Special care should be taken in selecting the types of
plants to use when designing a landscape plan. Final selection should be based
upon the soils and climate, ease of establishment, suitability for the specific use
desired, ability to deter the spread of fires and the level of maintenance that can
be provided. New planting shall use plants that are indigenous to the Rocky
Mountain alpine and subalpine zones or are capable of being introduced into
these zones.
14-10-9: FENCES, HEDGES, WALLS, AND SCREENING:
A. Placement: The placement of walls and fences shall respect existing
landforms and fit into land massing rather than arbitrarily follow site boundary
lines. Fences shall not be encouraged except to screen trash areas, utility
equipment, etc.
B. Design: Design of fences, walls, and other structural landscape features shall
be of materials compatible with the site and the materials of the structures on the
site. Retaining walls and cribbing should utilize natural materials such as wood
timbers, logs, rocks, or textured, color tinted concrete. No chainlink fences shall
be allowed except as temporary construction fences or as required for
recreational facilities.
C. Setbacks Observed: All accessory uses and structures except fences,
hedges, walls and landscaping, or ground level site development such as walks,
driveways, and terraces shall be located within the required minimum setback
lines on each site. Recreational amenities may be exempted by the design
review board if it determines that their location is not detrimental environmentally
and/or aesthetically.
E. Height Limitations: Fences, hedges, walls and landscaping screens shall not
exceed three feet (3') in height within any required front setback area, and shall
not exceed six feet (6') in height in any other portion of the site, provided that
higher fences, hedges, walls or landscaping screens may be authorized by the
administrator when necessary to screen public utility equipment. No barbed wire
or electrically charged fence shall be erected or maintained.
III.SUBJECT PROPERTY
11/6/2012
Town of VailPage 5
The subject property is located at 303/305 Mill Creek/Lot 3, Block 1, Vail Village Filing 1.
IV.STANDING OF APPELLANT
Pursuant to Section 12-3-3, Appeals, Vail Town Code, the appellant has standing as an
aggrieved or adversely affectedparty to appeal the Design Review Board’s September
19, 2012, decision.
V.REQUIRED ACTION
Pursuant to Section 12-3-3, Appeals, Vail Town Code, the Vail Town Council shall
uphold, uphold with modifications, or overturnthe Design Review Board’s
September 19, 2012, decision.
VI.DESIGN REVIEW BOARDRECOMMENDATION
The Design Review Board recommends that the Town Council upholdsits September
19, 2012decision regarding DRB120371based upon, the evidence and testimony
presented, and the findings of fact listed below.
The Design Review Boardrecommends the Vail Town Council makes the following
findings of fact:
x On September 19, 2012, the Design Review Board, held a public hearing
on the applicant’s request forthe construction of a new single-family
residence at 303/305 Mil Creek Circlein accordance with Chapter 12-11,
Design Review,Vail Town Code.
x On September 19, 2012, based upon the review of the application to the
Design Review Board, the Board’s site visit to the subject property, and
the evidence and testimony presented, the Design Review Board found
that the proposednew single-family residence compliedwith Title 12,
Zoning Regulations, and Title 14, Development Standards, Vail Town
Code.
x On September 19, 2012,theDesign Review Board unanimously
approved, with conditions, the applicant’s request for the construction of a
new single-family residence.
x On October 2, 2012, the appellant, Vail Town Council filed an appeal
(called-up) of the Design Review Board’s September 19, 2012, decision in
accordance with Section 12-3-3, Appeals, Vail Town Code.
x Notice of the Vail Town Council’s hearing of this appeal has been
11/6/2012
Town of VailPage 6
completed in accordance with provisions of Section 12-3-3, Appeals, Vail
Town Code.
TheDesign Review Boardrecommends the Vail Town Council makes the following
conclusion:
“Based upon a review of the Staff’s November 6, 2012, memorandum to theVail
Town Council, the evidence and testimony presented, and the finding of facts,
the Vail Town Council concludes:
The Design Review Board’s September 19, 2012,approval, with conditions, of a
design review application for construction of a new single-family residence,
located at 303/305 Mill Creek Circle/Lot 3, Block 1, Vail Village Filing 1, and
setting forth details in regard thereto, meets the standards and conditions
imposed by the requirements of the Vail Town Code.”
The Design Review Boardrecommends the Vail Town Council makes the following
motion:
“Based upon a review of the Staff’s November 6, 2012, memorandum to theVail
Town Council, the evidence and testimony presented, and the finding of facts,
the Vail Town Council upholds the Design Review Board’sSeptember 19,2012,
approval, with conditions, of a design review application for construction of a new
single-family residence, located at 303/305 Mill Creek Circle/Lot 3, Block 1, Vail
Village Filing 1, and setting forth details in regard thereto,based upon the
conclusion that the Board’s determination meets the guidelines and standards
imposed by the requirements of the Vail Town Code.”
VI.ATTACHMENTS
A. Design Review Board Approved Plans dated September 10, 2012 (in part)
B. Letter from KH Webb Architects dated October 25, 2012
11/6/2012
Approved by the Design Review Board
ByRachelDimondat9:39am,Sep25,2012
11/6/2012
Totallandscaping=8607squarefeetTotalsoftscape=6886squarefeet(80%oftotal)Totalhardscape=1721squarefeet(20%oftotal)
Approved by the Design Review Board
ByRachelDimondat9:39am,Sep25,2012
11/6/2012
Approved by the Design Review Board
ByRachelDimondat9:39am,Sep25,2012
11/6/2012
Approved by the Design Review Board ByRachelDimondat9:39am,Sep25,2012
11/6/2012
Approved by the
Design Review Board
ByRachelDimondat9:39am,Sep25,2012
11/6/2012
208'-6"
Fin Floor Elev.TV
TV
GUESTLAUNDRY121
GUESTWET BAR103
GUESTBATH108
GUESTBEDROOM #2107GUESTBEDROOM #1105
W.C.
SteamShwr.
W.C.
HIGHWINDOW
King
King
Luggage
Ref.DW
Luggage
Built-inCab.
Built-inCab.
POCKETDOOR
204'-0"Fin Floor Elev.
214'-2-3/8"CushionStorage(Floor above)/
Mechanical Crawl Space(less tha n 5'-0" tall)
SPORTSSTOR.119
Parking#1110
Parking#2111
Built-inLockers
TV
#4
Recessed Area at conc. slab103" x 235"
Fed Ex/Mail
208'-6"
Fin Floor Elev.Bench/cubbies/hooks
POOLEQUIP.116206'-6"
Fin Floor Elev.
(less than 5'-0" tall)
Planter
Glass Floorof Pool @CeilingHALL115
BACKSTAIR114
MUDROOM113
STAIRS112
Harding SteelVTS-2/ ParkingLift
Platform "Lid" 234" x 102"Pit Opening 97" x 229" x 21"(d)Platform Welment Width 94" x 224"Recessed Area at conc. slab103" x 235"
208'-6"
Fin Floor Elev.UP
7 R'S @ 7.71"6 T'S @ 1'-0"
DN
CRAWLSPACE117
(less than 5'-0" tall)16 R'S @ 7.5"
15 T'S @ 1'-0"
DN22 R'S @ 7.6"
21 T'S @ 1'-0"
208'-6"Fin Floor Elev.
ENTRYFOYER101
Bench/cubbies/hooks
8211'-6"
Fin Grade8204'-0"Fin Grade
8208'-6"
Fin Grade
WETSTOR.120
8208'-6"Fin Grade
8210'-6"
Fin Grade
ret. wall
8212'-6"Fin Grade
Standpipe
Elec.Meter
GasMeter
Floor Above
ret. wall
Floor Above
CRAWLSPACE118
Floor Above
GLASSFLOOR
STONE VENEER
8209'-6"
Fin Grade
UP
113'-6" BOT. OFGLASS POOL
HALL109
STONE VENEER(less than 5'-0" tall)
FLOOR ABOVE
CPST
CPST
ST
CP
ST
EPOXYCOATING
STST
113'-6"Fin Floor Elev.
LocksetDoor
bike/ ski/snowboard racksF.D.
#3#2#1
CHANNEL GLASS
POOL COVER
SITE WALLS
PER LANDSCAPEPLAN
SITE WALLS
PER LANDSCAPEPLAN
ELEV.102
FIREPIT
HEATERSABOVE
CRAWLSPACE118
Platform "Lid" 234" x 102"Pit Opening 97" x 229" x 21"(d)Platform Welment Width 94" x 224"
Harding SteelVTS-2/ ParkingLift
FD
7'-0" dia.shaft
Planter
Planter
ST
ST
STCO
6'-1012
"
6'-65
8"4'-114"
4'-10"
3'-8"3'-2"
7'-6"
5'-478
"
26'-2
14
"
23'-112"
27'-3"
13'-414
"
3'-5"
23'-4"
6'-114
"
14'-8"
11'-1114"11'-1114"
14'-8
78
"
3'-2"
3'-912
"
30' STREAM SETBACK
30' STREAM SETBACK
15' SIDE SETBACK
20' FRONT SETBACK
20' FRONT SETBACK
W/D
5'-6"
SteamShwr.FD
GUESTBATH106
ST
CP
Pull downattic stair213'-7-1/8"Bot. of Clg. Structure
217'-5-7/8"
Bot. of Clg. Structure
228'-4"
Bot. of Clg. Structure208'-6"Fin Floor Elev.217'-5-7/8"
Bot. of Flr. Structure
217'-5-7/8"Bot. of Clg. Structure208'-6"
Fin Floor Elev.217'-5-7/8"Bot. of Clg. Structure
2011'-6"
Bot. of Clg. Structure Elev.
206'-6"
Fin Floor Elev.2011'-6"
Bot. of Clg. Structure Elev.
206'-6"Fin Floor Elev.2011'-6"Bot. of Clg. Structure Elev.
15' REAR SETBACK
15' SIDE SETBACK
SITE WALLS
PER LANDSCAPEPLAN
BASEMENT WALL SURFACE CALCULATIONS:HATCH INDICATES AREA BELOW GRADE.TOTAL WALL SURFACE AREA = 3563sfAREA BELOW GRADE = 3563sf
PERCENT BELOW GRADE = 100% = DEDUCTIONTOTAL FLOOR AREA = 2,436sf * .00 = 0sf LOWER LEVEL
GRFA CALCULATIONS:
BASEMENT LEVEL = 0sfGROUND LEVEL = 2,436sf - 600sf GARAGE CREDIT = 1,836sfMAIN LEVEL = 249sf + 2204sf = 2,453sfUPPER LEVEL = 1,069SFTOTAL = 5,358sf
SITE AREA = 12,580sfGRFA = 5,580 ALLOWED
5,580sf -5,358sf = 222 sf GRFA REMAINING
PROPERTY LINE
PROPERTY LINE
PROPERTY LINE
PROP ER TY LINE
REAR SETBACK 15'FRONT SETBACK 20'
SI DE SETB AC K 15'
STREAM SETBACK 30' FROM CTRLINE
PROPERTY LINE
ELEV.001
7'-0" dia.shaft
CRAWLSPACE000
188'-2"Fin Floor Elev.
(less than 5'-0" tall)
LADDER TOFLOOR ABOVELINE OF FLOORABOVE, VFYSIZE
MECH. CHASE ABOVETO ROOF
MECH. CHASE TOGROUND FLOOR
MECH. CHASE TOMAIN ROOF
8'-4"
PIT DEPTHPER MFR.W/ SUMP PIT AT BASE
186'-2"T.O. SLAB Elev.32'-4"
19'-10"
13'-778
"
10'-314"
193'-2"Bot. of Clg. Struct.
(less than 5'-0" tall)
15' SIDE SETBACK
20' FRONT SETBACK
20' FRONT SETBACK
30' STREAM SETBACK
15' REAR SETBACK
15' SIDE SETBACK
GAME016
DVP
TV
DN
Built-inSeatingBuilt-in
SeatingSpeakers
u/cref.
dw
WETBAR014
(8)
THEATRE017193'-3"Fin Floor Elev.192'-7"Fin Floor Elev.
UP
FD
Shwr.BATH015
popcorn
GamesBuilt-inCab.
HW
CP
WINESTOR.012
TV
Built-in(Locked)Storage (1500)w/ library ladder
Pocket dr.
EUROFOOSBALL013
STCPSTONE VENEER
ref.
STORAGE005
Parking#3006
Parking#4007
LIFT CONTROLS009
194'-6"Fin Floor Elev.
EPOXYCOATINGST
STHW
EPOXYCOATING
ST
Built-inCab.
20 MIN.RATED GLASS
STAIRS002
UP22 R'S @ 7.6"
21 T'S @ 1'-0"
MECH.CRAWL003
ELEV.EQUIP.004
OFFICE010
Built-in(Locked)Storage (500)w/ library ladder
Wine
Display
WINEHALL011
Glass Floorabove
194'-6"Fin Floor Elev.
ELEV.001
7'-0" dia.shaft
194'-6"Fin Floor Elev.
Recessed Area at conc. slab103" x 235"
Platform "Lid" 234" x 102"Pit Opening 97" x 229" x 21"(d)Platform Welment Width 94" x 224"Harding SteelVTS-2/ ParkingLift
Harding SteelVTS-2/ ParkingLift
MECH.
MECH.
MECH.
12'-11
34
"
17'-0"
12'-512
"
11'-81
2"
10'-1112"
21'-0"
23'-478
"
14'-37
8"
25'-814
"
26'-9"
24'-334"
LADDERDOWN1 HR. MECH.ACCESS DOOR/12 SQ./FT.OPENING
13'-914"11'-278"
6'-278
"
7'-6"
5'-714
"
18'-612"
204'-11-7/8"Bot. of Clg. Struct.
194'-6"Fin Floor Elev.205'-6"Bot. of Clg. Struct.
205'-6"Bot. of Clg. Struct.
205'-6"Bot. of Clg. Struct.
202'-1-1/4"Bot. of Clg. Struct.
15' SIDE SETBACK
20' FRONT SETBACK
20' FRO
NT SETBACK
30' STREAM SETBACK
15' REAR SETBACK
15' SIDE SETBACK
W/D
W/D
RIDGE BEAM ABOVERIDGE BEAM ABOVE
RIDGE BEAM ABOVE
KingTUB
Bookshelves
WIC306
Hanging
229'-0"Fin Floor Elev.
HIGHWINDOWS
Ref.
DW
Hanging
SteamShwr.
W.C.
W.C./
BIDET
DN17 R'S @ 7.41"
16 T'S @ 1'-0"
OPEN TOSTAIRS BELOW
ELEV.302
COFFEEBAR304
READING305
HALL303
MASTERBATH307
MASTERBEDROOM308
GOREVIEW
GAS "RIBBON"FP 60" T&C
HIGHWINDOWSDOOR W/FR. BALCONY(STREAM)
HW
TILE
HWHW
HW
HW
229'-0"
Fin Floor Elev.
229'-0"
Fin Floor Elev.
223'-3"
Fin Floor Elev.STAIRS301
SOD ROOF
LocksetDoor
6" medicine cabinet
ROOF DECK WITH HEATED PAVERS
WINDOWSABOVE
CHANNEL GLASS
CORNERWINDOW
CORNERWINDOW
229'-0"Fin Floor Elev.Mirror
nicheBench
7'-0" dia.shaft
CORNERWINDOW
SOD ROOF
14'-814
"
16'-714"
18'-5
34
"
9'-834"
11'-11"
10'-9"
10'-234"
3'-2"
3'-2"6'-114
"
5'-834
"
5'-114"
6'-105
8"
240'-6-3/8"
Bot. of Clg. Structure(Gable Peak)
241'-10-3/4"
Bot. of Clg. Struct.(Gable Peak)
229'-0"
Fin Floor Elev.241'-10-3/4"
Bot. of Clg. Struct.(Gable Peak)
15' SIDE SETBACK
20' FRONT SETBACK
20' FRONT SETBACK
15' REAR SETBACK
15' SIDE SETBACK
30' STREAM SETBACK
SOLAR PANELS(S)SOLAR PANELS(N)
4:124:12
METAL SNOW-GUARD
LINE OF WALL, TYP.LINE OF RIDGE
RD
OS2%
2%
ROOF CURB
FLAT ROOF
METAL SNOW-GUARD
RD
OS
2%
2%
2%
LINE OF WALL, TYP.LINE OF WALL, TYP.
LINE OF ROOF, TYP.
2:12
INTERNAL SCUPPERW/ HEAT TAPE &DOWNSPOUT
ROOF CURB
METAL SNOW-GUARD
SOLAR PANELS(N)
3:12
2.6:12
METAL SNOW-GUARDSOLAR PANELS(N)SOLAR PANELS(S)SOLAR PANELS(S)
4:124:12
4:124:124:124:12METAL SNOW-GUARD
METAL SNOW-GUARDMETAL SNOW-GUARD
METAL SNOW-GUARD
METAL SNOW-GUARD
SOD ROOFFLAT ROOF
FLAT ROOF
SOD ROOF
EDGE OF PARAPET,TYP.
RD
OS
2%
2%
ROOF DECK (HEATED PAVERS)
15' SIDE SETBACK
20' FRONT SETBACK
20' FRONT SETBACK
2'-918"
1'-61
2"
2'-6"
2'-6"
3'-212"
2'-6"
2'-6"
6"
6"
3'-1158"
1'-1034"
2'-1114"
1'-118"
101
4"
2'-6"
1'-0"
2'-6"
2'-0"
2'-6"
2'-0"
2'-6"
1'-6"
1'-0"
1'-0"
2'-6"
2'-0"
1'-818"
15' REAR SETBACK
15' SIDE SETBACK
30' STREAM SETBACK
NO ROOF OVERHANG EXCEEDS 4'-0"
1/16" = 1'-0"LOWER LEVEL WALL DEDUCTION AND FLOOR AREA PLAN = 2,436sf
7
PROJECT:
710 WEST LIONSHEAD CIRCLE - UNIT A VAIL., COLORADO 81657 970.477.2990
MILL CREEK CIRCLE
RESIDENCE/ LOT #3DRAWN BY
:
DATE
:
REVISIONS
:
xxxx
VAIL, EAGLE COUNTY
COLORADO
HB
07.27.12
NOT FOR CONSTRUCTION
1/8" = 1'-0"BASEMENT WALL DEDUCTIONS
8
1/16" = 1'-0"GROUND LEVEL = 2,436 sf
3
1/16" = 1'-0"SUBGRADE CRAWL SPACE LESS THAN 5'-0" HEIGHT
1
08.08.2012
HB
1/16" = 1'-0"BASEMENT LEVEL = 2,436 sf
2
1/16" = 1'-0"MAIN LEVEL = 2,453 sf
4
1/16" = 1'-0"UPPER LEVEL = 1,069 sf
5
1/16" = 1'-0"ROOF PLAN
6
09.10.2012
HB
Approved by the
Design Review Board
ByRachelDimondat9:39am,Sep25,2012 11/6/2012
W/D
PROPERTY LINE
PROPERTY LINE
PROPERTY LINE
PRO PER TY LINE
REAR SETBACK 15'FRONT SETBACK 20'
SI DE SET BAC K 15'
STREAM SETBACK 30' FROM CTRLINE
PROPERTY LINE
W/D
W/D
SOLAR PANELS(S)SOLAR PANELS(N)
4:124:12
METAL SNOW-GUARD
LINE OF WALL, TYP.LINE OF RIDGE
RD
OS2%
2%
ROOF CURB
FLAT ROOF
METAL SNOW-GUARD
RD
OS
2%
2%
2%
LINE OF WALL, TYP.LINE OF WALL, TYP.
LINE OF ROOF, TYP.
2:12
INTERNAL SCUPPERW/ HEAT TAPE &DOWNSPOUT
ROOF CURB
METAL SNOW-GUARD
SOLAR PANELS(N)
3:12
2.6:12
METAL SNOW-GUARDSOLAR PANELS(N)SOLAR PANELS(S)SOLAR PANELS(S)
4:124:12
4:124:124:124:12METAL SNOW-GUARD
METAL SNOW-GUARDMETAL SNOW-GUARD
METAL SNOW-GUARD
METAL SNOW-GUARD
SOD ROOFFLAT ROOF
FLAT ROOF
SOD ROOF
EDGE OF PARAPET,TYP.
RD
OS
2%
2%
ROOF DECK (HEATED PAVERS)
15' SIDE SETBACK
20' FRONT SETBACK
20' FRONT SETBACK
2'-918"
1'-612"
2'-6"
2'-6"
3'-212"
2'-6"
2'-6"
6"
6"
3'-1158"
1'-1034"
2'-1114"
1'-118"
1014"
2'-6"
1'-0"
2'-6"
2'-0"
2'-6"
2'-0"
2'-6"
1'-6"
1'-0"
1'-0"
2'-6"
2'-0"
1'-818"
15' REAR SETBACK
15' SIDE SETBACK
30' STREAM SETBACK
NO ROOF OVERHANG EXCEEDS 4'-0"
SITE AREA = 12,580sfSITE COVERAGE= 2516 SQ./FT ALLOWED
PROPOSED SITE COVERAGE=2515 SQ./FT2516 SQ./FT -2515 SQ./FT= 1 SQ/ FT OF SITE COVERAGEREMAINING1/16" = 1'-0"OVERALL SITE COVERAGE = 2,515sf
6
PROJECT:
710 WEST LIONSHEAD CIRCLE - UNIT A VAIL., COLORADO 81657 970.477.2990
MILL CREEK CIRCLE
RESIDENCE/ LOT #3DRAWN BY
:
DATE
:
REVISIONS
:
xxxx
VAIL, EAGLE COUNTY
COLORADO
HB
07.27.12
NOT FOR CONSTRUCTION
1/16" = 1'-0"GROUND LEVEL = 2,436 sf
3
1/16" = 1'-0"SUBGRADE CRAWL SPACE LESS THAN 5'-0" HEIGHT
1
08.08.2012
HB
1/16" = 1'-0"BASEMENT LEVEL = 2,436 sf
2
1/16" = 1'-0"MAIN LEVEL = 2,453 sf
4
1/16" = 1'-0"UPPER LEVEL = 1,069 sf
5
1/8" = 1'-0"ROOF PLAN
7
09.10.2012
HB
Approved by the
Design Review Board
ByRachelDimondat9:39am,Sep25,2012
11/6/2012
Floor Above
SOLAR PANELS(N)
4:124:12
FLAT ROOF
LINE OF WALL, TYP.LINE OF WALL, TYP.
LINE OF ROOF, TYP.
2:12
3:12
2.6:12
SOLAR PANELS(N)SOLAR PANELS(S)
4:124:12
4:124:12
4:124:12
SOD ROOFFLAT ROOF
FLAT ROOF
SOD ROOF
EDGE OF PARAPET,TYP.
RD
OS
2%
2%
ROOF DECK (HEATED PAVERS)
20' FRONT SETBACK
20' FRONT SETBACK
15' REAR SETBACK
243'-0"(8243'-0")T.O. Roof Sheathing.241'-11-3/4"(8241'-11-3/4")T.O. Roof Sheathing.
241'-11-3/4"(8241'-11-3/4")T.O. Roof Sheathing.
243'-0"(8243'-0")T.O. Roof Sheathing.
238'-8-1/2"(8238'-8-1/2")T.O. Roof Sheathing.
237'-9-1/4"(8237'-9-1/4")T.O. Roof Sheathing.240'-4-7/8"(8240'-4-7/8")T.O. Roof Sheathing.
241'-0"(8241'-0")T.O. Roof Sheathing.
235'-6"(8235'-6")T.O. Roof Sheathing.
30' STREAM SETBACK
15' SIDE SETBACK
20' FRONT SETBACK
20' FRONT SETBACK
15' REAR SETBACK
15' SIDE SETBACK
30' STREAM SETBACK
30' STREAM SETBACK
15' REAR SETBACK
15' SIDE SETBACK
PROPERTY LINE
30' STREAM SETBACK
30' STREAM SETBACK
SOLAR PANELS(N)
4:124:12
FLAT ROOF
LINE OF WALL, TYP.LINE OF WALL, TYP.
LINE OF ROOF, TYP.
2:12
3:12
2.6:12
SOLAR PANELS(N)SOLAR PANELS(S)
4:124:12
4:124:12
4:124:12
SOD ROOFFLAT ROOF
ROOF DECK (HEATED PAVERS)
243'-0"(8243'-0")T.O. Roof Sheathing.241'-11-3/4"(8241'-11-3/4")T.O. Roof Sheathing.
241'-11-3/4"(8241'-11-3/4")T.O. Roof Sheathing.
243'-0"(8243'-0")T.O. Roof Sheathing.
240'-4-7/8"(8240'-4-7/8")T.O. Roof Sheathing.
238'-8-1/2"(8238'-8-1/2")T.O. Roof Sheathing.
237'-9-1/4"(8237'-9-1/4")T.O. Roof Sheathing.240'-4-7/8"(8240'-4-7/8")T.O. Roof Sheathing.
241'-0"(8241'-0")T.O. Roof Sheathing.
235'-6"(8235'-6")T.O. Roof Sheathing.
30' STREAM SETBACK
30' STREAM SETBACK
15' REAR SETBACK
15' SIDE SETBACK
PROJECT:
710 WEST LIONSHEAD CIRCLE - UNIT A VAIL., COLORADO 81657 970.477.2990
MILL CREEK CIRCLE
RESIDENCEDRAWN BY
:
DATE
:
REVISIONS
:
xxxx
VAIL, EAGLE COUNTY
COLORADO
HB
02.27.12
NOT FOR CONSTRUCTION
1
1/16" = 1'-0"PROPOSED ROOF PLAN/ HISTORICAL GRADE
05.29.2012
HB
07.19.2012
HB08.01.2012HB08.08.2012
HB09.10.2012HB
2
1/16" = 1'-0"PROPOSED ROOF PLAN/ PROPOSED GRADE
Approved by the
Design Review Board
ByRachelDimondat9:39am,Sep25,2012
31feetabovefinishedgrade32feetabovefinishedgrade
28feetabovefinishedgrade
28feetabovefinishedgrade
27feetabovefinishedgrade
26feetabovehistoricgrade30feetabovehistoricgrade33feetabovehistoricgrade
24.5feetabovehistoricgrade
32feetabovehistoricgrade
11/6/2012
Approved by the Design Review Board
ByRachelDimondat9:39am,Sep25,2012
11/6/2012
Approved by the Design Review Board
ByRachelDimondat9:39am,Sep25,2012
11/6/2012
Approved by the Design Review Board
ByRachelDimondat9:39am,Sep25,2012
11/6/2012
W/D
Bench
King
BookshelvesDaybed
MINIMASTER211
218'-6"
Fin Floor Elev.HIGHWINDOWS
CORNERWINDOW
WIC213Built-inCab.
Hanging
Drawers/shelves
DRYING RACK
SteamShwr.high window
W.C.
TUB
BATH212
MEDICINE CABINETS
TV(HIDDEN)
DESK
UP
17 R'S @ 7.41"
16 T'S @ 1'-0"
Art GlassPanel
BookshelvesTV/ READING210
CPCP
CPST
STAIRS208
UPPER CABINETS
FrenchBalcony
Planter BelowCORNERWINDOW
OPEN TO
FOYER BELOWDN16 R'S @ 7.5"
15 T'S @ 1'-0"
BALCONY202
POWDER209
Open
Railing
LocksetDoor
ST
ST
ST
CP
CHANNEL GLASS
CHANNELGLASS
ELEV.201
Micro
ref
DINING207
LIVING206
Built-inSeating
76" X 84"
EatingCtr. 3-4 peoplePrep
Trash
Stor.
freez
DW
Trash
DW Trash
36"Cereal/Snack
Appliance Gar.
La corneau
Stor.
Stor.
Stor.
Stor.
Stor.
FrenchBalcony
Stor.
Built-inSeating
BBQ AREA
Built-inWet Bar/ Ref/ DW/
and Buffet Serving
HEARTH205
KITCHEN203
STONE VENEER(12-14)
TV above
LINE OF ANGLEDWALL ABOVE
500 Series 54"
ref.
icewok
smoker
FIREPIT
FOUNTAIN
8218'-6"
Patio Elev.
TV
Cubbies
TV
Ref.
218'-6"
Fin Floor Elev.
GYM215
HIGHWINDOWS
MIRROREDWALL
Shwr.
ROBEHOOKS
BATH214
FrenchBalcony
WINDOW
@ POOL FLOOR
ST
CP
DN
GLASSOVERFLOWEDGE OF LAPPOOL
OVERFLOW @WEST SIDEONLY
SPAPlanter Below
11'-778"
12'-33 4
"
6'-812"
6'-414
"
15'-7"
14'-814
"
11'-612"
10'-258"
6'-2"
11'-2"
17'-058
"
7'-1112"
14'-412"
4'-414"
8'-534
"
4'-3
3
4
"
4'-10"
13'-138
"
9'-218"
10'-1178"
13'-158
"15'-658"
6'-10"
9'-11"
13'-1134
"
11'-712"
10'-034
"
3'-7"
2'-6"
3'-8"
3'-4"
18'-018"
30' STREAM SETBACK
30' STREAM SETBACK
15' SIDE SETBACK
20' FRONT SETBACK
20' FRONT SETBACK
10'-0"
60'-0"
218'-6"
Fin Floor Elev.
218'-6"
Fin Floor Elev.
218'-6"
Fin Floor Elev.
228'-4"
Bot. of Clg. Structure
227'-11-7/8"
Bot. of Clg. Structure
218'-6"
Fin Floor Elev.227'-11-7/8"
Bot. of Clg. Structure
234'-1-7/8"
Bot. of Clg. Structure(Gable Peak)
228'-6"
Bot. of Clg. Structure
15' REAR SETBACK
15' SIDE SE TBA CK
PROPERTY LINE
Gas FP
PROJECT:
710 WEST LIONSHEAD CIRCLE - UNIT A VAIL., COLORADO 81657 970.477.2990
MILL CREEK CIRCLE
RESIDENCEDRAWN BY
:
DATE
:
REVISIONS
:
xxxx
VAIL, EAGLE COUNTY
COLORADO
HB
02.27.12
NOT FOR CONSTRUCTION
1
1/4" = 1'-0"PROPOSED MAIN FLOOR PLAN
05.29.2012
HB
07.19.2012
HB08.01.2012LF08.08.2012
HB
09.10.2012
HB
Approved by the
Design Review Board
ByRachelDimondat9:39am,Sep25,2012
11/6/2012
W/D
KingTUB
Bookshelves
WIC306
Hanging
229'-0"
Fin Floor Elev.
HIGHWINDOWS
Ref.
DW
Hanging
SteamShwr.
W.C.
W.C./
BIDET
DN17 R'S @ 7.41"
16 T'S @ 1'-0"
OPEN TO
STAIRS BELOW
ELEV.302
COFFEEBAR304
READING305
HALL303
MASTERBATH307
MASTERBEDROOM308
GOREVIEW
GAS "RIBBON"FP 60" T&C
HIGHWINDOWSDOOR W/FR. BALCONY(STREAM)
HW
TILE
HWHW
HW
HW
229'-0"
Fin Floor Elev.
229'-0"
Fin Floor Elev.
223'-3"
Fin Floor Elev.STAIRS301
SOD ROOF
LocksetDoor
6" medicine cabinet
ROOF DECK WITH HEATED PAVERS
WINDOWSABOVE
CHANNEL GLASS
CORNERWINDOW
CORNERWINDOW
229'-0"
Fin Floor Elev.Mirror
nicheBench
7'-0" dia.shaft
CORNERWINDOW
SOD ROOF
14'-814
"
16'-714"
18'-534
"
9'-834"
11'-11"
10'-9"
10'-234"
3'-2"
3'-2"6'-11 4
"
5'-834
"5'-114"
6'-1058"
240'-6-3/8"
Bot. of Clg. Structure(Gable Peak)
241'-10-3/4"
Bot. of Clg. Struct.(Gable Peak)
229'-0"
Fin Floor Elev.241'-10-3/4"
Bot. of Clg. Struct.(Gable Peak)
15' SIDE SETBACK
20' FRONT SETBACK
20' FRONT SETBACK
15' REAR SETBACK
15' SIDE SET BAC K
30' STREAM SETBACK
PROJECT:
710 WEST LIONSHEAD CIRCLE - UNIT A VAIL., COLORADO 81657 970.477.2990
MILL CREEK CIRCLE
RESIDENCEDRAWN BY
:
DATE
:
REVISIONS
:
xxxx
VAIL, EAGLE COUNTY
COLORADO
HB
02.27.12
NOT FOR CONSTRUCTION
1
1/4" = 1'-0"PROPOSED UPPER FLOOR PLAN
05.29.2012
HB
07.19.2012
HB08.01.2012LF08.08.2012
HB09.10.2012HB
Approved by the
Design Review Board
ByRachelDimondat9:39am,Sep25,2012
11/6/2012
SOLAR PANELS(S)SOLAR PANELS(N)
4:124:12
METAL SNOW-GUARD
LINE OF WALL, TYP.LINE OF RIDGE
RD
OS2%
2%
ROOF CURB
FLAT ROOF
METAL SNOW-GUARD
RD
OS
2%
2%
2%
LINE OF WALL, TYP.LINE OF WALL, TYP.
LINE OF ROOF, TYP.
2:12
INTERNAL SCUPPERW/ HEAT TAPE &DOWNSPOUT
ROOF CURB
METAL SNOW-GUARD
SOLAR PANELS(N)
3:12
2.6:12
METAL SNOW-GUARDSOLAR PANELS(N)SOLAR PANELS(S)SOLAR PANELS(S)
4:124:12
4:124:124:124:12METAL SNOW-GUARD
METAL SNOW-GUARDMETAL SNOW-GUARD
METAL SNOW-GUARD
METAL SNOW-GUARD
SOD ROOFFLAT ROOF
FLAT ROOF
SOD ROOF
EDGE OF PARAPET,TYP.
RD
OS
2%
2%
ROOF DECK (HEATED PAVERS)
15' SIDE SETBACK
20' FRONT SETBACK
20' FRONT SETBACK
2'-918"
1'-61
2"
2'-6"
2'-6"
3'-212"
2'-6"
2'-6"
6"
6"
3'-1158"
1'-1034"
2'-1114"
1'-118"
1014"
2'-6"
1'-0"
2'-6"
2'-0"
2'-6"
2'-0"
2'-6"
1'-6"
1'-0"
1'-0"
2'-6"
2'-0"
1'-818"
15' REAR SETBACK
15' SIDE SET BAC K
30' STREAM SETBACK
PROJECT:
710 WEST LIONSHEAD CIRCLE - UNIT A VAIL., COLORADO 81657 970.477.2990
MILL CREEK CIRCLE
RESIDENCEDRAWN BY
:
DATE
:
REVISIONS
:
xxxx
VAIL, EAGLE COUNTY
COLORADO
HB
02.27.12
NOT FOR CONSTRUCTION
1
1/4" = 1'-0"PROPOSED ROOF PLAN
05.29.2012
HB
07.19.2012
HB08.01.2012HB08.08.2012
HB09.10.2012HB
Approved by the
Design Review Board
ByRachelDimondat9:39am,Sep25,2012
11/6/2012
T.O. TOPPING229'-0" (8229'-0")
T.O. TOPPING218'-6" (8218'-6")
T.O. TOPPING204'-0" (8204'-0")
T.O. SHEATHING(SLOPED ROOF)143'-0" (8243'-0")
M01
M05
M05
M07M10
M02
M03
M08
M03
M04
M04
M06LINE OF GYM/ SPORTS STORAGE
POOL BEYOND
PATIO BEYOND
M03
T.O. TOPPING194'-6" (8194'-6")
CRAWL LESS THAN 5'-0" HT.
5'-0"
CRAWL LESS THAN 5'-0" HT.
5'-0"
CRAWL LESS THAN 5'-0" HT.
5'-0"
T.O. TOPPING206'-6" (8206'-6")
T.O. TOPPING218'-6" (8218'-6")T.O. TOPPING229'-0" (8229'-0")
M03
M03
M01
M01
M08
M02
M06
M04
T.O. TOPPING
204'-0" (8204'-0")
T.O. TOPPING208'-6" (8208'-6")T.O. SHEATHING(SLOPED)241'-11-3/4" (8241'-11-3/4")HISTORICAL GRADE210'-0" (8210'-0")
33'-0"
33'-0"
32'-1018"
26'-4"
30'-1012"
M03
M01T.O. SHEATHING (SLOPED)243'-0" (8243'-0")
T.O. SHEATHING-PARAPET231'-10" (8231'-10")PATIO BEYOND
POOL BEYOND
PLANTER- SEE L1
M01
12'-1034"
PROJECT:
710 WEST LIONSHEAD CIRCLE - UNIT A VAIL., COLORADO 81657 970.477.2990
MILL CREEK CIRCLE
RESIDENCE/ LOT #3DRAWN BY
:
DATE
:
REVISIONS
:
xxxx
VAIL, EAGLE COUNTY
COLORADO
HB07.27.12
NOT FOR CONSTRUCTION
05.29.2012
HB
06.06.2012
HB
1
1/4" = 1'-0"NORTH ELEVATION
2
1/4" = 1'-0"WEST ELEVATION
08.08.2012
HB08.15.2012HB08.20.2012
HB
Approved by the
Design Review Board
ByRachelDimondat9:39am,Sep25,2012
Thisareawasrevisedtohavethecrawlspacedirectlybelowthepatiosurface.Therewillbenosoilbetweenthepatiodeckandthecrawlspace.
11/6/2012
T.O. TOPPING
229'-0"(8229'-0")T.O. TOPPING
218'-6" (8218'-6")T.O. TOPPING
208'-6"(8208'-6")
M02
M02
M05
M01
M01
M01
M01M03
M03
M08
M08
M07
M10
M10
M06
M06
M04
M02M05
M05
M06
T.O. TOPPING218'-6" (8218'-6")T.O. TOPPING208'-6" (8208'-6")
T.O. SHEATHING (SLOPED)243'-0" (8243'-0")T.O. SHEATHING(SLOPED)
241'-11-3/4" (8241'-11-3/4")
M01
M01
M01
M02
T.O. SHEATHING(SLOPED)235'-6" (8235'-6")T.O. SHEATHING(SLOPED)235'-6" (8235'-6")
M03
M03
TO
GYM
M0404
M04M04
M04
M03
M03
M03
M03
M01
M01
M01
M01
M02
M02M04
T.O. TOPPING
229'-0"(8229'-0")T.O. TOPPING
218'-6" (8218'-6")T.O. TOPPING
208'-6"(8208'-6")T.O. SHEATHING(SLOPED)235'-6" (8235'-6")
PROJECT:
710 WEST LIONSHEAD CIRCLE - UNIT A VAIL., COLORADO 81657 970.477.2990
MILL CREEK CIRCLE
RESIDENCE/ LOT #3DRAWN BY
:
DATE
:
REVISIONS
:
xxxx
VAIL, EAGLE COUNTY
COLORADO
HB
07.27.12
NOT FOR CONSTRUCTION
05.29.2012
HB06.06.2012HB
1
1/4" = 1'-0"SOUTH ELEVATION
2
1/4" = 1'-0"EAST ELEVATION
08.08.2012
HB08.20.2012HB
11/6/2012
Approved by the Design Review Board
ByRachelDimondat9:39am,Sep25,2012
11/6/2012
ocked rawl pace ccess adderdownfro atio
Approved by the Design Review Board
ByRachelDimondat9:39am,Sep25,2012
11/6/2012
Approved by the Design Review Board
ByRachelDimondat9:39am,Sep25,2012
11/6/2012
760.744.5240 | fxl.com
LED Wall Lights
®
Learn more about FX Luminaire wall lights. Visit: fxl.com/products/products
NUMBER OF LEDS:1
HALOGEN LUMEN OUTPUT EQUIVALENT:10 Watt
USEFUL LED LIFE (L70):50,000 hrs avg
INPUT VOLTAGE:10 to 15V
VA TOTAL: (Use this number to size the transformer)2.4
WATTS USED:2.0
LUMENS PER WATT (EFFICACY)37
MAX LUMENS:77
CCT (Ra)81.6
LF: Wall Light
The LouverFenêtre is our LED under-the-cap hard-
scape wall light. It can easily be fitted between a
block wall and capstone for a neat, clean installation.
Due to its modular bracket design, the LF can even
be installed under railings and existing construction.
3.6" 9.2 cm
6.7"/17 cm
.9"
2.2 cm
11/6/2012
ORDERING INFORMATIONLED
760.744.5240 | fxl.com4/12
®
PHOTOMETRICS:
Vertical Spread: 103.0º
LF 1LED ILLUMINANCE AT A DISTANCE
4.2 f
8.3 f
12.5 f
16.7 f
20.8 f
25.0 f
Center Beam FCBeam Width
Horizontal Spread: 52.9ºoHiHHi
2.94 fc
0.73 fc
0.33 fc
0.18 fcfc
0.10.12 fc
c0.08 fc
10.5 f
20.9 f
31.4 f31
f41.9 f
52.4 f
662.8 f
4.1 f
8.3 f
12.4 f
16.6 f
20.7 f
4.9 f24.
METALS
AB = Antique Bronze*
(On Copper)
AB = Antique Bronze*
(On Brass)
AT = Antique Tumbled*
(On Copper)
AT = Antique Tumbled*
(On Brass)
CU = Copper
NP = Nickel Plate
BS = Natural Brass
SS = Stainless Steel
POWDERCOAT
WG = White Gloss
FW = Flat White
AL = Almond
BZ = Bronze Metallic
DG = Desert Granite
WI = Weathered Iron
VF = Verde Speckle
SB = Sedona Brown
FB = Flat Black
* May require longer lead time
EXAMPLE: LF-1LED-SS = LF - 1 LED - Stainless Steel Finish
FACTORY INSTALLED OPTIONS: Order 1 + 2 + 3
FIXTURE CODELAMP CODEFINISH OPTIONS
1 LF
2 1 LED (50,000 avg. life hours)
3 XX (see options to right)
LF: Wall Light
For information on ZD technology please refer to the Luxor page in the Lighting Control section.
The LF includes a 1LED board and your choice of faceplate finish and 10 ft. lead wire
All LF wall lights come
standard with amber,
and frosted filter
Beam angle is calculated using LM-79 method for SSL Luminaires: "Beam angle is defined as two times the vertical angle at whic the intensity is 50% of the maximum".
11/6/2012
760.744.5240 | fxl.com
®
Learn more about FX Luminaire path lights. Visit: fxl.com/products
CB: Path Light
LED Path Lights
The CB is a soft, efficienand safe path light that
can be used for pathways of all shapes, sizes, and
locations. It's sleek hat shape gives it a more
contemporary look that can accentuate landscapes
that are trying to acheive a modern facade.
NUMBER OF LEDS:13
HALOGEN LUMEN OUTPUT EQUIVALENT:10 Watt20 Watt
USEFUL LED LIFE (L70):50,000 hrs avg50,000 hrs avg
INPUT VOLTAGE:10 to 15V10 to 15V
VA TOTAL: (Use this number to size the transformer)2.44.5
WATTS USED:2.04.2
LUMENS PER WATT (EFFICACY)19.425
MAX LUMENS:39103
CCT (Ra)8666.6
15.5"/39.4 cm
7.2"/18.29 cm
11/6/2012
ORDERING INFORMATIONLED
760.744.5240 | fxl.com4/12
®
PHOTOMETRICS:
Distance in units of mount height
20 fc 2.5 fc 0.2 fc Mount height: 1f
10 fc 1 fc 0.1 fc Total LLF: 1
5 fc 0.5 fc 50% Max Candela
5 4 3 2 1 0 1 2 3 4 5
4
3
2
1
0
1
2
3
4
5
CB 3LED ISOFOOTCANDLE PLOT
Distance in units of mount height
20 fc 2.5 fc 0.2 fc Mount height: 1f
10 fc 1 fc 0.1 fc Total LLF: 1
5 fc 0.5 fc 50% Max Candela
5 4 3 2 1 0 1 2 3 4 5
4
3
2
1
0
1
2
3
4
5
CB 1LED ISOFOOTCANDLE PLOT
EXAMPLE: CB-3LED-12R-DG = CB - 3 LED Board - 12" Riser - Desert Granite Finish
753900 = Super Slot Spike
CB: Path Light
METALS
AB = Antique Bronze*
(On Copper)
AT = Antique Tumbled*
(On Copper)
CU = Copper
NP = Nickel Plate
POWDERCOAT
WG = White Gloss
FW = Flat White
AL = Almond
BZ = Bronze Metallic
DG = Desert Granite
WI = Weathered Iron
VF = Verde Speckle
SB = Sedona Brown
FB = Flat Black
FACTORY INSTALLED OPTIONS: Order 1 + 2 + 3 + 4
FIXTURE CODELAMP CODERISER OPTIONSFINISH OPTIONS
1 CB
2 1 LED (50,000 avg. life hours)
3 8R (8" Riser)
4 XX
3 LED (50,000 avg. life hours)12R (12" Riser) (see options to right)
18R (18" Riser)
24R (24" Riser)
36R (36" Riser)
The CB includes your choice of 1 or 3LED board, riser size, finish, 5 ft. lead wire and a Long Slot Spik
For information on ZD technology please refer to the Luxor page in the Lighting Control section.
* May require longer lead time
Note: Only the copper portions of
the Pathlights are powdercoated.
The brass pieces remain natural.
** Denotes powdercoat finis
All CB path lights come
standard with amber,
green, blue and
frosted filter
FIELD INSTALLED OPTIONS: Order Individually
MOUNTING OPTIONS
Long Slot Spike (250015840000) 2.5" x 10" Included
Super Slot Spike (753900) 2" x 10"
SuperJ-Box (SJ-XX**) 2.5" x 12"
Post Mount (PM-XX**) 2.5" x 13"Long
Slot Spike
Super
Slot Spike
Super
J-Box XX**
Post Mount
XX**
Beam angle is calculated using LM-79 method for SSL Luminaires: "Beam angle is defined as two times the vertical angle at whic the intensity is 50% of the maximum".
11/6/2012
760.744.5240 | fxl.com
®
LM-20
Perfection Every Time
With the LevelX feature built-in, the
designer can be in complete comfort
that the fixture will be installed on a
perfectly level visual line. With the
durable, sturdy materials, the user
can have confidence that the fixtur
can last for years on end.
COMMERCIAL QUALITY,
RESIDENTIAL PRICE POINT
The LM is engineered to bring
light to areas such as walkways,
stairways and decks as well as
jeej^[h\eejjhW\ÒY^WpWhZij^Wj
don't have an adjacent planter
area for path lighting or trees
and trellis from which to
down light.
Incorporated into the design is
the LevelX feature. The LevelX
assures the lighting installer
that the faceplates of these
f[hcWd[djbocekdj[ZÒnjkh[i
will remain perfectly level upon
completion of the installation.
Many step and wall lights on
the market today are designed
iej^Wj_\j^[cekdj_d]Xen_i
installed out-of-level, the face-
plate, once installed, will also be
noticeably out-of-level.
Some of the features of the LM
include: Sleeve permanently
mounted in concrete or wood
wall combined with multiple
threaded knockouts, easy-to-
h[cel[Xen\ehkd\eh[i[[d
future problems, which
prevents having to chip away
at the wall for repairs.
9"/22.86 cm
3.5"/8.89 cm
3.5" 8.8 9 c m
11/6/2012
ORDERING INFORMATION
760.744.5240 | fxl.com4/12
®
METALS
CU = Copper
NP = Nickel Plate
POWDERCOAT
WG = White Gloss
FW = Flat White
AL = Almond
BZ = Bronze Metallic
DG = Desert Granite
WI = Weathered Iron
VF = Verde Speckle
SB = Sedona Brown
FB = Flat Black
The LM includes two 10 watt Xenon or Halogen lamps, your choice of faceplate finish and a
mounting sleeve.
EXAMPLE: LM-20-SB = LM - 20 W Xenon - Bronze Metallic Finish
FACTORY INSTALLED OPTIONS: Order 1 + 2 + 3
FIXTURE CODELAMP CODEFINISH OPTIONS
1 LM
2 20 (10,000 Hrs Xenon)
3 XX (see options to right)
20H (2,000 Hrs Halogen)
LM: Wall Light
MOUNTING FEATURES AND DIMENSIONS:
Level
Level
Perfection Every Time
The LevelX system allows the composite
sleeve to be up to ⅜" out of level, in either
direction, while still allowing the faceplate to
be laser level.
The secret: The trim attaches to the adjustable
reflector assembly – not the composite sleeve
or body. Heavy foam gasket keeps light spill
to a minimum.
2.625"
8.375"
4.0"
Sleeve
9.0"3.5"
Faceplate
8.125"
2.37 5"
Box
2.375"
11/6/2012
k.h.webb architects.pc
710 WEST LIONSHEAD CIRCLE, SUITE A VAIL COLORADO81657
970.477.2990 970.477.2965(F) www.khwebb.com
MEMBER OF THE AMERICAN INSTITUTE OF ARCHITECTS
10.25.12
Warren Campbell, AICP
Chief of Planning, Town of Vail
75 South Frontage Road
Vail, Colorado 81657
Re: Unanimous Design Review Board Approval for Home 303/305 Mill Creek Circle
Dear Warren:
Thank you for informing us of the Town Council call-up of the unanimous DRB approval for this home at Mill Creek Circle. We understand that
the concern raised and the reason for the call up were the conditions of approval requiring the addition of boulders to the base of the north
retaining wall, the requirement for breaking up the walls look, and approval for grading and landscape treatment required of Vail Resorts, since
they are the owners of Tract E.
With this letter, you will find revisions to our plans addressing the wall and boulders. We believe these revisions fully address the conditions
required by the DRB.
The Mill Creek neighborhood is a unique low-density residential neighborhood with extensive public areas that exist around many of the homes
in the area. The subject property is no exception with a heavily travelled bike path located just 15.5 feet from the north property line of this
home. For years, other owners within the neighborhood have taken measures (and which the DRB has approved) in order to provide a little
relief from these heavily used areas and to create some privacy in an otherwise very public neighborhood.
The following owners and properties have erected landscaping, planted trees, fences, and walls over the years to create some screening and
separation:
Martha Head – Lot 1
Judy Berkowitz – Lot 2
China Bowl Lodge LLC – Lot 19
Michael and Martha Gaughan – Lot 18
Elizabeth Ross Johnson – Lot 17
Pagaso Vail Real Estate LLC – Lot 16
The following aerial photo shows the location of the subject property in relationship to these other properties that have similar walls and fences.
11/6/2012
k.h.webb architects.p
c
710 WEST LIONSHEAD CIRCLE, SUITE A VAIL COLORADO 81657
970.477.2990 970.477.2965(F) www.khwebb.com
MEMBER OF THE AMERICAN INSTITUTE OF ARCHITECTS
Town of Vail Letter,
Page 2
Additionally, the photos below show the type of vegetative, fence, and wall treatments that have been approved and installed to create
some level of privacy in this neighborhood.
As you can see from these photos, the attached original plans and the current revised plans for the wall adjacent to the pool area on the
subject property are very much consistent with the neighborhood in addition to complying with the Town design guidelines and standards.
We request that the Town Council respect and uphold the unanimous decision of the DRB and allow the owner to move forward with this
redevelopment project and the permitting process.
Sincerely,
-*9
Kyle H. Webb, AIA, NCARB
K.H. WEBB ARCHITECTS P.C.
11/6/2012
11/6/2012
11/6/2012
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: November 6, 2012
ITEM/TOPIC: Lionshead Welcome Center Sign Package Appeal. An appeal, pursuant to
Section 12-3-3, Appeals, Vail Town Code, of the Town of Vail Design Review Board’s
approval, with conditions, of a design review application for signage on the Lionshead
Welcome Center, located at 395 East Lionshead Circle/Lot 1, Block 2, Vail Lionshead Filing 1,
and setting forth details in regard thereto. (DRB120461)
PRESENTER(S): Warren Campbell
ACTION REQUESTED OF COUNCIL: Pursuant to Section 12-3-3, Appeals, Vail Town
Code, the Vail Town Council shall uphold, uphold with modifications, or overturn the Design
Review Board's October 3, 2012, decision.
BACKGROUND: On October 3, 2012 the Design Review Board unanimously approved, with
conditions, an amended sign package for the Lionshead Welcome Center. The
approval included the condition that the information "i" proposed for the tower element was
not included in the approval.
STAFF RECOMMENDATION: The Design Review Board recommends that the Town
Council upholds its October 3, 2012 decision regarding DRB120461, pursuant to the findings
in the memorandum.
ATTACHMENTS:
Lionshead Welcome Center appeal info
11/6/2012
TO:Vail Town Council
FROM:Community Development Department
DATE:November 6,2012
SUBJECT:An appeal, pursuant to Section 12-3-3, Appeals, Vail Town Code, of the Town of
Vail Design Review Board’s approval, with conditions, of a design review
application for signage on the Lionshead Welcome Center, located at 395 East
Lionshead Circle/Lot 1, Block 2, Vail Lionshead Filing 1, and setting forth details
in regard thereto. (DRB120461)
Appellant: Vail Town Council
Planner: Warren Campbell
I.SUBJECTOF THE APPEAL
The appellant, Vail Town Council, filed an appeal (call-up), pursuant to Section 12-3-3,
Appeals, Vail Town Code,of the Town of Vail Design Review Board’s October 3, 2012,
approval, with conditions, of a design review application for signage on the Lionshead
Welcome Center, located at 395 East Lionshead Circle.
On October 3, 2012 the Design Review Board unanimously approved, with conditions,
an application to amend the sign package for the Lionshead Welcome Center. The
conditions were as follows:
1.The applicant shall install all pole mounted signage a maximum of 15 inches
below the top of the pole.
2.The applicant shall place a dome cap on top of all poles which do not have a light
fixture atop.
3.The applicant shall place a consistent Vail buckle detail on all signage poles.
4.This approval does not include the information “i” on the architectural tower.
5.The applicant shall remove the “P1” parking sign located on the west wall in the
pedestrian portal to the skier drop off.
6.The applicant shall use the uppercase “P” in the parking level signs.
The Design Review Board made several findings with regard to the exclusion of
approval for the information “i” on the Lionshead Welcome Centerarchitecturaltower
element(one “i” on the north and south sides of the tower for a total of two).The
findings were as follows:
11/6/2012
Town of VailPage 2
x Pursuant to Section 11-5-2A, Design Guidelines, Vail Town Code,the Board
found that the proposed location, configuration, design, and size werenot
harmonious with the mountain setting and the alpine village atmosphere of the
town.
x Pursuant to Section 11-5-2B, Design Guidelines, Vail Town Code, theBoard
found that the proposal,when reviewed in the context of the number of
information way finding signsin the round-about, along theFrontage Road and
onEast Lionshead Circle,resulted in the “i” creatingvisual clutter.
x Pursuant to Section 11-5-3, Design Standards, Vail Town Code, the Board found
that the inclusion ofthe “i” on the architectural tower element detracted from the
primary architectural element of the new Lionshead Welcome Centerand would
visually dominate the tower. It was discussed that during the design review of
the project,options proposing to utilize television screens on the tower to provide
for animation and messageswere rejected for these same reasons. Just as in
the initial review the “i” turns the architectural tower element into a billboard
which was foundnot to be in compliance with the Sign Code.
II.APPLICABLE DOCUMENTS
Vail Town Code
Title 11, SIGN REGULATIONS (in part)
11-5-2: DESIGN GUIDELINES:
Any sign erected within the town of Vail should:
A. Be consistent with the scale and architecture already present in the town: Sign
location, configuration, design, and size should be aesthetically harmonious with the
mountain setting and the alpine village atmosphere of the town.
B. Be compatible with the placement of surrounding signs: Similar signs should not be
placed within close proximity of each other, but should instead incorporate variety
and visual interest within the "view corridor" that they are placed. Signs shall not
create visual clutter. The staff shall review all proposed signs in the context of
adjacent signage to verify that the sign is appropriately placed.
11-5-3: DESIGN STANDARDS:
Any sign erected within the town of Vail shall conform to the following standards:
11/6/2012
Town of VailPage 3
A. Compatibility: Signs shall be visually compatible with the size of surrounding
structures and other signage and shall not visually dominate the structure or
business to which they belong.The staff shall review all proposed signs in the
context of adjacent signage to verify that the sign is appropriately sized.
III.SUBJECT PROPERTY
The subject property is located at 395 East Lionshead Circle/Lot 1, Block 2, Vail
Lionshead Filing 1.
IV.STANDING OF APPELLANT
Pursuant to Section 12-3-3, Appeals, Vail Town Code, the appellant has standing as the
property owner to appeal the Design Review Board’s October 3, 2012, decision.
V.REQUIRED ACTION
Pursuant to Section 12-3-3, Appeals, Vail Town Code, the Vail Town Council shall
uphold, uphold with modifications, or overturnthe Design Review Board’s October
3, 2012, decision.
VI.DESIGN REVIEW BOARDRECOMMENDATION
The Design Review Board recommends that the Town Council upholdsits October 3,
2012decision regarding DRB120461 based upon, the evidence and testimony
presented, and the findings of fact listed below.
The Design Review Boardrecommends the Vail Town Council makes the following
findings of fact:
x On October3, 2012, the Design Review Board, held a public hearing on
the applicant’s request for an amendment to the sign package for the
Lionshead Welcome Center at 395 East Lionshead Circlein accordance
with Section 11-4-2,Sign Application Review,Vail Town Code.
x On October 3, 2012, based upon the review of the application to the
Design Review Board, the Board’s site visit to the subject property, and
the evidence and testimony presented, the Design Review Board found
that the proposed information “i” on the tower did not comply with Sections
11-5-2, Design Guidelines, and 11-5-3, Design Standards, Vail Town
Code.
x On October 3, 2012,theDesign Review Board unanimously approved,
11/6/2012
Town of VailPage 4
with conditions, the applicant’s request for an amendment to the
Lionshead Welcome Center sign package.
x On October 9, 2012, the appellant, Vail Town Council filed an appeal
(called-up)ofthe Design Review Board’s October 3, 2012, decision in
accordance with Section 12-3-3, Appeals, Vail Town Code.
x Notice of the Vail Town Council’s hearing of this appeal has been
completed in accordance with the provisions of Section 12-3-3, Appeals,
Vail Town Code.
The Design Review Boardrecommends the Vail Town Council makes the following
conclusion:
“Based upon a review of the Staff’s November6, 2012, memorandum to theVail
Town Council, the evidence and testimony presented, and the finding of facts,
the Vail Town Council concludes:
The Design Review Board’s October 3, 2012,approval, with conditions, of a
design review application for signage on the Lionshead Welcome Center, located
at 395 East Lionshead Circle/Lot 1, Block 2, Vail Lionshead Filing 1, and setting
forth details in regard thereto, meets the standards and conditions imposed by
the requirements of the Vail Town Code.”
The Design Review Boardrecommends the Vail Town Council makes the following
motion:
“Based upon a review of the Staff’s November 6, 2012, memorandum to theVail
Town Council, the evidence and testimony presented, and the finding of facts,
the Vail Town Council upholds the Design Review Board’s October 3, 2012,
approval, with conditions, of a design review application for signage on the
Lionshead Welcome Center, located at 395 East Lionshead Circle/Lot 1, Block 2,
Vail Lionshead Filing 1, and setting forth detailsin regard thereto,based upon
the conclusion that the Board’s determination meets the guidelines and
standards imposed by the requirements of the Vail Town Code.”
VI.ATTACHMENTS
A. Rendering of proposed information “i” on the Lionshead Welcome Center Tower
dated September 19, 2012
B. Approved sign program for the Lionshead Welcome Centerdated October 4, 2012
11/6/2012
LIONSHEAD WELCOME CENTER
BLDG. SIGNAGE & GRAPHICSDesign Intent19 September, 2012LionsHead Welcome CenterTown of VailPROJECTGreg Hall, Town of VailCLIENT CONTACTHB, JM, DTTEAMPrimaryProject I.D.Temporary Icon Panels1.1.11112 Pearl Street Boulder, CO 80302TEL 303.447.8202 FAX 303.440.7069www.commarts-boulder.comwww.stantec.comThese drawings express visual design intent only. Final engineering, materials and fabrication shall remain the responsibility of the fabricator
2
ElevationsSCALE: 1/4" - 1'-0"
3
Elevation DetailSide ElevationSCALE: 1/2" - 1'-0"
1
Photo CompositesSCALE: NTS
Icons would be placed on NE and SW faces of tower, visible from the highway/Frontage Rd. and when exiting from the Lionshead Village.Icons are fabricated from 1/8" aluminum plate. Faces painted P.5
(Tapestry Gold), returns painted P.6
(Bittersweet Chocolate). Rear surfaces to be sealed to prevent animal habitation. Icons pinned 1 1/2" off corten metal grills of tower.Icons are externally illuminated by discreet LED downlight fixtures mounted at the forward edge of thetower roof structure. Fixture wattage to achieve a slight glow, not a harsh, bright level of illumination.
Night View from North
North Elevation
South Elevation
Day View from North
Day View from South
3
Elevation Detail
4'-6"
6"
11/6/2012
LIONSHEAD
WELCOME CENTERLIONSHEAD
WELCOME CENTERBUILDING SIGNAGE & GRAPHICSDesign Intent4 October, 2012prepared for the1112 Pearl Street Boulder, CO 80302TEL 303.447.8202 FAX 303.440.7069www.commarts-boulder.comwww.stantec.com
4Oc Approved by the Design Review Board
ByWarrenCampbellat10:36am,Oct15,2012
11/6/2012
LIONSHEAD WELCOME CENTER
BLDG. SIGNAGE & GRAPHICSDesign Intent4 October, 2012Lionshead Welcome CenterTown of VailPROJECTGreg Hall, Town of VailCLIENT CONTACTHB, JM, DTTEAMTable of Contents0.11112 Pearl Street Boulder, CO 80302TEL 303.447.8202 FAX 303.440.7069www.commarts-boulder.comwww.stantec.com
These drawings express visual design intent only. Final engineering, materials and fabrication shall remain the responsibility of the fabricator.
table of contentsSign InventoryPerformance SpecificationMaterials & FinishesFonts & SymbolsLocation PlansSign Drawings Identificatio Informational Directional
0.10.20.30.40.LP1.12.13.1
Approved by the Design Review Board
ByWarrenCampbellat10:36am,Oct15,2012
11/6/2012
LIONSHEAD WELCOME CENTER
BLDG. SIGNAGE & GRAPHICSDesign Intent4 October, 2012Lionshead Welcome CenterTown of VailPROJECTGreg Hall, Town of VailCLIENT CONTACTHB, JM, DTTEAMSign Inventory0.11112 Pearl Street Boulder, CO 80302TEL 303.447.8202 FAX 303.440.7069www.commarts-boulder.comwww.stantec.comThese drawings express visual design intent only. Final engineering, materials and fabrication shall remain the responsibility of the fabricator.These drawings express visual design intent only. Final engineering, materials and fabrication shall remain the responsibility of the fabricator.
$ 25,000 $ 25,000$ 15,000$ 2,000$ 6,000$ 300$ 100$ 500$ 3,000$ 100$ 100$ 10$ 1,000$ 100$ 1,000$ 4,000
$ 25,000 $ 25,000$ 15,000$ 2,000$ 18,000$ 600$ 200$ 1,000$ 9,000$ 5,600$ 5,600$ 4,250$ 10,000$ 1,100$ 3,000$ 4,000
QuantityDescription
Sign Type
Page No.
Unit Cost Ext'd Cost
-1211111 915 (10 panels)1 (2 panels)1 (1 panel)1134816-1 (2 units)-24265921
IDENTIFICATIONPrimary Project I.D.Secondary Welcome Center I.D.Transit Center I.D.Entry I.D. Primary Project Entry I.D. VRD Entry I.D. The Grand View Entry I.D. Drop-Off, Short Term Parking Garage Entry (West Elevation)
Freestanding Short Term Parking Garage Entry Facility I.D. Flat Mount Icon Panels Small Flat Mount Panels Blade Mount Icon Panels Single Pole Mount Icon Panels Existing Pole Mount Icon Panels Suspended Icon
Stained Icon
Level I.D.Small Level I.D.Public Room I.D. (with icon)Smaller Public Room I.D. (no icon)Designated Space I.D.Clearance I.D.Temp. I.D.Virtual Concierge I.D.INFORMATIONALProject Directories Elevator Lobby Directory Elevator Cab DirectoryEntry Door InformationEntry Door 50th Anniversary LogosLife SafetyTemporary/Moveable InformationalMisc. Informational
1.1.11.1.21.1.31.2.11.2.21.2.31.2.41.2.51.3.11.3.1s 1.3.21.3.31.3.41.3.51.3.61.41.4s1.51.5s1.61.71.81.92.1.12.1.2 2.22.2c2.32.42.5
Project signature located at top of tower, highly visible from many directions and from a great distance. Iconographic landmark.
Project signature (not an entry) on North side of building at parking level 1 skier drop-off area. Externally illuminated corte
n sign panel and edge lit icon sign assemblies.
North and South elevations of Transit Center on Frontage Rd. Externally illuminated corten sign panel sign assembly.Primary South face street level entry into Welcome Center facility. Externally illuminated corten sign panel and edge lit icon sign assemblies.
North 2nd level entry into VRD facilities. Externally illuminated corten sign panel sign assembly.North 3rd level entry into Vail Community room (name TBD). Externally illuminated corten sign panel sign assembly.West street level entry into short term/skier drop-off area of parking structure. (Existing) Externally illuminated corten sign panel and edge lit icon sign assemblies.West street level entry into short term/skier drop-off area of parking structure. Externally illuminated corten sign panel and edge lit icon sign assemblies.
Metal sign face on fabricated frame pinned off (stone, wood,...) surfaces. Painted graphics. Non illuminated.Smaller version of above.Perpendicular mounted metal sign faces on fabricated frames attached to base plate. Painted graphics. Non illuminated.Freestanding clustered pole assembly with blade mount sign panels.Blade mount sign panels attached to an existing streetlight or pole.Fabricated Information icon cabinet with edge illuminated frosted acrylic behind corten face plate. Assembly suspended from base plate.
Information icon presented at a very large scale and at very low contrast. Transparent stain on beetle-kill wood rear wall of info desk area.
Metal sign face on fabricated frame pinned off (stone, wood,...) surfaces. Painted graphics. Non illuminated.Smaller version of above.ADA compliant tactile identification signs for all rooms & spaces: restrooms, lockers, utility rooms. Current units should be rplaced by project specific (color, typeface)
Smaller version of above. Not a public use room, no icon included.Pole mount (typ.) sign panels identifying reserved parking spaces or curb areas. Project specific colors/typefaces replace any xisting off-the-shelf units. Suspended thin wall aluminum tubes identifying the clearance limits of the parking structure. Inexpensive machine-cut reflectiv & matte vinyl graphics.
Installed August, 2012Metal sign face on fabricated frame pinned off wall surfaces. Painted graphics. Non illuminated.Destination and facility listings, including international symbols, located at all elevator lobbies. May include Level I.D. sign violator panels.
Destination and facility listings, including international symbols, located in all elevator cabs.Facility services/offerings on glass entry doors rendered in 2nd surface white matte machine-cut vinyl.Temporary decals celebrating the town’s 50th anniversary. Full color digital prints on white vinyl.Code required life safety signs: Maximum Occupancy, Stairwell Informational, These Doors to Remain Open...., In Case of Fire....
Vehicular and Pedestrian scaled temporary/moveable sign assemblies, deployed as required.As required.
sign inventory
1
(2
panels
Sing
le Pole Mount Icon Panels
1.3.3
9
Fla
t Mount Icon Pane
l
s
1.3.1
3
L
evel
I
.
D.
1
.
4
Approved by the Design Review Board
ByWarrenCampbellat10:3 am,Oct15,2012
11/6/2012
LIONSHEAD WELCOME CENTER
BLDG. SIGNAGE & GRAPHICSDesign Intent4 October, 2012Lionshead Welcome CenterTown of VailPROJECTGreg Hall, Town of VailCLIENT CONTACTHB, JM, DTTEAMSign Inventory cont.0.1.21112 Pearl Street Boulder, CO 80302TEL 303.447.8202 FAX 303.440.7069www.commarts-boulder.comwww.stantec.comThese drawings express visual design intent only. Final engineering, materials and fabrication shall remain the responsibility of the fabricator.These drawings express visual design intent only. Final engineering, materials and fabrication shall remain the responsibility of the fabricator.
$ 25,000 $ 25,000$ 15,000$ 2,000$ 6,000$ 300$ 100$ 500$ 3,000$ 100$ 100$ 10$ 1,000$ 100$ 1,000$ 4,000
$ 25,000 $ 25,000$ 15,000$ 2,000$ 18,000$ 600$ 200$ 1,000$ 9,000$ 5,600$ 5,600$ 4,250$ 10,000$ 1,100$ 3,000$ 4,000
QuantityDescription
Sign Type
Page No.
Unit Cost Ext'd Cost
1-4--1 (3 panels)-2
DIRECTIONALVehicular DirectionalVehicular Banner PolePedestrian Directional Flat Mount Directional Blade Mount Directional
Pole Cluster Mount Directional
Existing Pole Mount Directional Single Tapering Pole MountMisc. DirectionalTHEMATICMap Display Holders
3.1.13.1.23.2.13.2.23.2.33.2.43.2.53.34.5
Directional sign panels, scaled and positioned for vehicular use. Signs typically rely upon reflective vinyls for visibilityLarge scale vertical pole mounted banners. Adds color & graphics, aids in directionMetal sign face on fabricated frame pinned off (stone, wood,...) surfaces. Painted graphics. Non illuminated.Perpendicular mounted metal sign faces on fabricated frames attached to base plate.Same sign assembly as above mounted to a freestanding clustered pole assembly. Non-illuminated.Blade mount sign panels attached to an existing streetlight or pole.Same sign assembly as above mounted to a single, tapering, banded post assembly. Non-illuminated.2-Layer acrylic frames suspended bu floor to ceiling cable system
sign inventory
-
P
ole Cluster Mount Directional
3
.2.3
1 (
3 panels)
E
xi
sti
ng Po
le
Mount Directi
onal
3
.2.4
Approved by the Design Review Board
ByWarrenCampbellat10:3 am,Oct15,2012
11/6/2012
LIONSHEAD WELCOME CENTER
BLDG. SIGNAGE & GRAPHICSDesign Intent4 October, 2012Lionshead Welcome CenterTown of VailPROJECTGreg Hall, Town of VailCLIENT CONTACTHB, JM, DTTEAMContractorPerformance and Material Requirements0.21112 Pearl Street Boulder, CO 80302TEL 303.447.8202 FAX 303.440.7069www.commarts-boulder.comwww.stantec.com
These drawings express visual design intent only. Final engineering, materials and fabrication shall remain the responsibility of the fabricator.
required to complete fabrication and installation of the specified workFull compliance with these Contractor Performance and Material Requirements will be required.The Contractor is encouraged to make
recommendations for specific changes if they will improve the quality or cost-effectiveness of fabrication while preserving Stantec/CommArts’ visual design intent. However, any such recommendations must be approved in writing by the Owner and Stantec/CommArts at the time of bid. Should the Contractor be contracted based on a proposal that assumes substitutions that have not been properly approved, the Contractor shall be responsible for providing all elements as originally indicated at their own expense.B. Shop DrawingsThe Contractor shall submit shop drawings of all fabricated items to the Owner and Stanec/CommArts. This submission shall consist of three hard
copy sets of detailed drawings that indicate all materials, finishes, constructiondetails, lighting requirements, installation details and artwork, includinglocations of all material seams. Drawings shall include elevations, plans,sections and notes as required to clearly convey fabrication intent.Stantec/CommArts will review samples for aesthetic appearance and
compatibility with adjacent conditions. Compliance with other requirements is the exclusive responsibility of the Contractor.Upon review, the Contractor shall make all requested revisions and resubmitas required. A complete set of approved shop drawings (noted “NoExceptions Taken” or “Exceptions as Noted”) must be received from boththe Owner and
Stantec/CommArts before pr
oduction may begin.
C. SubmittalsThe Contractor is responsible for providing submittals to the Owner and Stantec/CommArts as required per “Quantities & Submittals” section of thisdocument. Stantec/CommArts will review samples for aesthetic appearance
and compatibility with adjacent conditions. Compliance with other requirements is the exclusive responsibility of the Contractor.All materials, finishes and content are subject to revision until finsubmittals have been approved. A complete set of approved submittals must be received from both the Owner and Stantec/CommArts before fabrication may begin. Required submittals must be issued in an adequate time frame to allow review, adjustments and approval without delaying the project schedule.III. FABRICATION & INSTALLATION REQUIREMENTSA. Permitting & Regulation ComplianceThe Contractor is responsible for securing and paying for all permits,insurances, inspections and tests required by governmental agencies. The
Contractor is responsible for submitting all necessary permit information to the Building Department review and approval for all applicable permits as rquired per the Town of Vail and 2011 IBC. The Fabricator is also responsible for verifying and ensuring compliance
This document has been assembled by
Stantec/CommArts
with the expectation that the Contractor will meet the following quality and performance requirements. The acceptance of these drawings by the Fabricatorconstitutes agreement to comply with the following conditions. The Owner will hold the Fabricator to these requirements as part of their contract obligations. I. GENERALA. Proprietary Information Non-Disclosure AgreementAll ideas, designs, arrangements and plans indicated or presented bythese drawings are the property of the Owner and were created for use inconnection with the specified project. The information in this document iconfidential and shall not be disseminated to anyone other than
Stantec/CommArts, the Owner or the Contractor’s personnel necessary to execute the contract, without the written permission of Stantec/CommArts and the Owner.In addition, the Contractor must request and receive written approvals fromboth the Owner and
Stantec/CommArts to use images of any completed element. The Contractor is responsible for ensuring that credit indicating Stantec/CommArts as the Designer will accompany all images and articles related to the project. The Owner may have additional requirements or restrictions for which the Contractor is also responsible.B. Design Intent DrawingsThe “design intent” drawings contained in this document are for the sole purpose of expressing visual design intent and are not intended forconstruction purposes. All aspects of fabrication, installation and anyresulting working drawings, shop drawings, submittals, building permits meeting 2011 IBC with necessary professionally engineered drawings and contract documents are the responsibility of the Contractor.Within the design intent drawings:t"MMXSJUUFOEJNFOTJPOTUBLFQSFDFEFODFPWFSEJNFOTJPOTPUIF
rwise
implied by drawing scale, figures, etct-BSHFTDBMFEFUBJMTUBLFQSFDFEFODFPWFSUIFTNBMMFSTDBMFESBXJOHTt4QFDJmDSFDPNNFOEBUJPOTGPSNBUFSJBMT
DPMPSTBOEDPOUFOUU
BLF
precedence over representations shown in drawings. II. PRE-FABRICATION REQUIREMENTSA. ProposalCopies of all pricing and bid information shall be sent to the Owner andStantec/CommArts. The Contractor shall base their proposal on the performance of all items or service including labor, materials, equipment and resources.
with all ADA, OSHA, environmental regulations and all other applicable governing code requirements. All required resolutions or revisions toconstruction details must be approved by the Owner and
Stantec/CommArts
prior to production.B. Structural RequirementsThe Contractor shall follow
Stantec/CommArts’ drawi
ngs for exterior visualappearance but designs of internal structure, engineered connections, mounting assemblies and foundations are by the Contractor. Structuraldesign shall utilize self-supportive framing and prevent irregularities inexposed surfaces.Deliverables:t5IF$POUSBDUPSTIBMMSFGFSFODF"SDIJUFDVSBM%SBXJOHTGPSGV
MMNPVOUJOH location conditions and shall coordinate all necessary waterproofing, support and/or blocking requirements and approximate weights for each element as required no later than twenty-one days after final shop drawing approval. Drawings will be provided in electronic format (PDF) by Owner.t5IF'BCSJDBUPSTIBMMQSPWJEFUIF0XOFSBOEPSUIF($XJUID
BMDVMBUJPOT
for all structural members and foundations sealed by certified engineer registered in the state of installation, prior to fabrication.C. Electrical RequirementsDesign of all electrical components is by the Contractor. All transformersand electrical hardware shall be concealed (i.e. non-audible and non-visibleto pedestrian and vehicular traffic). The Contractor shall ensure all electricacomponents are easily accessible for maintenance and servicing.All necessary point-of-connection coordination is the responsibility of the Contractor. All connections must be in compliance with the requirements of the NEC and all other applicable governing code requirements. All necessary electrical components and assemblies are to be UL listed or approved by a nationally recognized testing lab.All electrical components shall be warranted against failure for at least two years. Within the warranty period, defective electrical componentsare to be replaced by the Contractor within forty-eight hours of notice bythe Owner. Should the Contractor fail to replace defective components within the specified time, these items may be replaced by others at the Contractor’s expense.Deliverables:t5IF$POUSBDUPSTIBMMQSPWJEFUIF0XOFSXJUIBMJTUPGFMFDU
SJDBMSFRVJSFNFOUT for each element no later than twenty-one days after final shop drawing approval.D. LightingThe Contractor shall follow Stantec/CommArts’ drawings for visual appearance but design of internal structure, fixtures and mounting assemblies is by th
contractor performance & material requirements
Approved by the Design Review Board
ByWarrenCampbellat10:38am,Oct15,2012
11/6/2012
LIONSHEAD WELCOME CENTER
BLDG. SIGNAGE & GRAPHICSDesign Intent4 October, 2012Lionshead Welcome CenterTown of VailPROJECTGreg Hall, Town of VailCLIENT CONTACTHB, JM, DTTEAMContractorPerformance and Material Requirements0.2.21112 Pearl Street Boulder, CO 80302TEL 303.447.8202 FAX 303.440.7069www.commarts-boulder.comwww.stantec.com
These drawings express visual design intent only. Final engineering, materials and fabrication shall remain the responsibility of the fabricator.
H. Safety & ResponsibilityThe Contractor shall be responsible for providing barricade or protectivecoverings as necessary to safeguard the public and property during the performance and duration of their work. The Contractor shall be fullyresponsible for any injuries to the public or damage to the buildings, site and adjacent objects during installation. The Contractor shall be responsiblefor cleaning up all work areas upon the completion of work on a daily basis.All installed items shall be left in a clean and as-new condition. TheContractor shall be fully responsible for the security and quality of allequipment, materials and installed components until they have beenreviewed and accepted by the Owner.III. MATERIAL STANDARDSAll materials, hardware and finishes used to fabricate any and all componentshall be new (i.e. not previously used or operated in any other application) and from the most recent manufacturer’s production supply.A. Paints & FinishesAll paints and finishes shall match exactly the color, finish and texturnoted. Unless otherwise noted, all pretreats, primers, coatings andfinishes shall be applied in strict accordance with the paint manufacturer’specifications to provide the highest level of ultraviolet light resistanceweatherability and overall longevity for both the materials indicated and the environmental conditions of the final install locationsPaints & finishes shall be warranted against color fading, UV damagcracking, peeling, blistering and other defects in materials or workmanshipfor a minimum of five years from date of Owners acceptanceB. MetalsMetals shall be the best commercial quality for the purposes specified anfree from defects impairing strength, durability or appearance. Unless otherwise noted, all visible seams are to be continuously welded, filled andground smooth. All sheet metal shall have brake formed edges with radiinot greater than sheet thickness. All metals must be treated to preventcorrosion and staining of other finishesC. FastenersUnless otherwise noted, all exposed fasteners shall be tamper-proof,resistant to oxidation and other corrosion and painted to match adjacentsurfaces. Concealed fasteners must be resistant to oxidation and other corrosion to prevent staining of other finishesD. VinylAll vinyl sheeting shall match exactly the color, finish and durability of thmanufacturer’s product as noted. Unless otherwise noted, all vinyl sheetingshall be installed in strict accordance with the manufacturer’s specification
to provide the highest level of ultraviolet light resistance, weatherability andoverall longevity for both the materials indicated and the environmentalconditions of the final install locationsVinyl sheeting shall be warranted against color fading, UV damage,delamination or peeling for a period of five years from date of Owner’acceptance.
E. Digital PrintsAll high resolution digital output must provide the highest level of ultravioletlight resistance, weatherability and overall longevity for both the materials indicated and the environmental conditions of the final install locationsUnless otherwise noted, digital prints shall have a minimum resolution of200 dpi.Printed product shall be warranted against color fading, UV damage,delamination or peeling for a minimum of five years from date of thOwner’s acceptance.
IV. PROJECT COMPLETIONA. Paints & FinishesThe Contractor shall notify both
Stantec/CommArts
and the Owner in writing
when all work is completed. Upon notice, Stantec/CommArts w
ill review all workaccording to their contract with the Owner and prepare a punch listoutlining incomplete or unsatisfactory items. The repair or replacement ofwork outlined on the punch list shall be coordinated between the Contractor and the Owner.
B. Final DeliverablesUpon the Owner’s acceptance of the work, the Contractor shall provide the Owner with three copies of a complete service and maintenance manual forall products and finishes installed under their contract. This manual shalinclude, but is not limited to, product specifications such as manufactureinformation, contact names and addresses, warranty information, technicaldata and routine maintenance recommendations for light fixtures, electricacomponents, paint, finishes and all other applicable itemsC. WarrantiesAll warranty periods shall begin on the date of the Owner’s acceptance ofthe work. All warranties shall include the materials and labor required toreplace defective components. Unless otherwise stated above, all installedcomponents shall be warranted against manufacturer defects for a minimumof two years and all installed elements shall be warranted against defects in installation or workmanship for a minimum of three years.
Contractor. The Contractor shall ensure all lighting components are easilyaccessible for maintenance and servicing. Unless otherwise noted, theinterior of all illuminated enclosures shall be painted matte white to increasereflectivity. All lighting components shall be constructed per recognizenational standards and/or specific manufacturer’s recommendationsAll neon components shall be warranted against failure for at least three years and all other lighting components shall be warranted for at least two years. Within the warranty periods, failed lighting components are tobe replaced by the Contractor within forty-eight hours of notice by the Owner.
Should the Contractor fail to replace defective components within the specified time, these items may be replaced by others at the Contractor’s expense.
E. LabelingVisible labels, manufacturer’s or otherwise, code permitting, shall notappear on any completed element. The placement of any required labelsmust be approved by Stantec/CommArts prior to application and installation.F. Artwork & FontsStantec/CommArts will provide the Contractor with layout guidelines and electronic artwork as required, however all final copy layouts are the responsibility of the Fabricator.The Contractor shall legally acquire at their own expense all project fonts
from the specified distributors. Stantec/CommArts will not provide copies oflicensed fonts.When stock imagery is used, Stantec/CommArts will provide the Fabricator
with the image specifications and a low resolution electronic file for placement. The purchasing of high resolution final images, licensing and all applicable feeare the responsibility of the Contractor. All acquired images shall be registered
in the Owner’s name.
G. On-Site CoordinationAll locations shown in the enclosed location plans are approximate. TheContractor is responsible for referencing applicable Architectural Drawings, field verification and coordination of all final locations. Th
Contractor shall notify
the Owner and Stantec/CommArts of any discrepancies between Stantec/CommArts’ drawings, location plans or message schedule and field conditions prior to installation. All required resolutions or revisions to construction details must be approved by the Owner and Stantec/CommArts prior to production.The Contractor’s installation responsibilities include the provision of anyrequired footings, anchor bolts or fastenings. All point-of-connectioncoordination is the responsibility of the Contractor.
Deliverables:t5IFContractor shall provide the Owner with templates and patterns as required no later than twenty-one days after final shop drawing approval.
Approved by the Design Review Board ByWarrenCampbellat10:38am,Oct15,2012
11/6/2012
LIONSHEAD WELCOME CENTER
BLDG. SIGNAGE & GRAPHICSDesign Intent4 October, 2012Lionshead Welcome CenterTown of VailPROJECTGreg Hall, Town of VailCLIENT CONTACTHB, JM, DTTEAM Materials & Finishes0.31112 Pearl Street Boulder, CO 80302TEL 303.447.8202 FAX 303.440.7069www.commarts-boulder.comwww.stantec.com
These drawings express visual design intent only. Final engineering, materials and fabrication shall remain the responsibility of the fabricator.
P.3Black15 MP32156 Black Magic
P.1Dk. Lionshead Red114 MP15793 Town & Country Red
P.2Lionshead Anthracite22 MP12718 Unicor Brown
P.4White13 MP32351 White Spirit
PaintsV.1Reflective Whit3M Engineer Grade Reflective Whit
V.2Matte White
V.33-M Matte Black
VinylM.1
Faux Corten FinishSample to be provided to Fabricator for matching
M.2Frosted Acrylic
M.3Non-glare Acrylic
Materials/Finishes
Approved by the Design Review Board
ByWarrenCampbellat10:38am,Oct15,2012
11/6/2012
LIONSHEAD WELCOME CENTER
BLDG. SIGNAGE & GRAPHICSDesign Intent4 October, 2012Lionshead Welcome CenterTown of VailPROJECTGreg Hall, Town of VailCLIENT CONTACTHB, JM, DTTEAMFonts, Artwork & Symbols0.41112 Pearl Street Boulder, CO 80302TEL 303.447.8202 FAX 303.440.7069www.commarts-boulder.comwww.stantec.com
These drawings express visual design intent only. Final engineering, materials and fabrication shall remain the responsibility of the fabricator.
ABCDEFGHIJKLMNOPQRSTUVWXY & Zabcdefghijklmnopqrstuvwxy & z1234567890
ABCDEFGHIJKLMNOPQRSTUVWXY & Zabcdefghijklmnopqrstuvwxy & z1234567890
VAIL RECREATIONDISTRICT
Helvetica Neue LT Std. 67 Med. CondensedHelvetica Neue LT Std. 77 Bold Condensed
Customized Icon for Bldg. I.D.rendered in LionsHead Welcome Center material: cortenBldg. Tenant I.D.’sClient logos (currently not being used)
Vail Icons, rendered in LionsHead Welcome Center Dk. Red
Approved by the Design Review Board
ByWarrenCampbellat10:38am,Oct15,2012
11/6/2012
LIONSHEAD WELCOME CENTER
BLDG. SIGNAGE & GRAPHICSDesign Intent4 October, 2012Lionshead Welcome CenterTown of VailPROJECTGreg Hall, Town of VailCLIENT CONTACTHB, JM, DTTEAMLocation PlanSite Plan0.LP.Site1112 Pearl Street Boulder, CO 80302TEL 303.447.8202 FAX 303.440.7069www.commarts-boulder.comwww.stantec.com
These drawings express visual design intent only. Final engineering, materials and fabrication shall remain the responsibility of the fabricator.
Loc.S.1S.2S.3S.4
Type
1.3.21.1.31.3.31.1.3
Message(Icons: Restrooms, Bus Transit) (New pole)LIONSHEAD VILLAGE Transit Center(Icons: Restrooms, Bus Transit) (Blade mount)LIONSHEAD VILLAGE Transit Center
Loc.S.5S.6S.7
Type1.9
3.1.11.2.5
Message(Icon) Interactive Virtual ConciergeShort Term Parking(Icons) Drop-Off, Welcome CenterLionshead Village Welcome CenterDrop-Off &Short Term Parking Only (Arrow)
1.1.3S.4
1.3.3S.1
1.3.2S.3
1.1.3S.2
1.2.5S.7
3.1.1S.6
1.9S.5
Approved by the Design Review Board ByWarrenCampbellat10:3 am,Oct15,2012
11/6/2012
LIONSHEAD WELCOME CENTER
BLDG. SIGNAGE & GRAPHICSDesign Intent4 October, 2012Lionshead Welcome CenterTown of VailPROJECTGreg Hall, Town of VailCLIENT CONTACTHB, JM, DTTEAMLocation PlanLevel 10.LP1
1112 Pearl Street Boulder, CO 80302TEL 303.447.8202 FAX 303.440.7069www.commarts-boulder.comwww.stantec.comThese drawings express visual design intent only. Final engineering, materials and fabrication shall remain the responsibility of the fabricator.
1.3.11.11
1.3.1 1.12
1.71.1
1.2.41.2
1.4
1.13
1.4
1.14
1.3.11.21
1.3.11.22
1.3.11.23
1.3.11.24
1.2.11.33
1.3.41.32
2.2 1.34
2.2c 1.52
2.2c1.47
1.9
1.48
2.3
1.35
2.2
1.43
2.2c1.54
1.5s1.38
1.3.21.37
1.3.51.28
1.3.11.49
4.5
1.50
4.5
1.51
2.5
1.53
1.3.11.45
1.1.21.36
1.3.21.27
2.3
1.16
2.1.11.15
2.1.11.19
2.1.21.17
2.1.21.18
1.5s1.3
1.5s1.4
1.5s1.8
1.5s1.6
1.5s1.7
2.3
1.20
1.5
1.40
1.5
1.42
2.2
1.25
2.2
1.552.2c1.46
1.3.21.44
1.3.61.29
3.2.41.10
3.2.31.9
1.4s1.31
3.2.11.30
1.5s1.5
1.5
1.391.5
1.41
AB
Loc.1.11.21.31.41.51.61.71.81.91.101.111.121.131.141.151.161.171.181.191.201.211.221.231.241.251.261.271.281.291.301.311.321.331.341.35 1.361.371.381.391.401.411.421.431.441.55
Type1.7
1.2.41.5s1.5s1.5s1.5s1.5s1.5s
3.2.33.2.41.3.11.3.11.41.4
2.1.12.3
2.1.22.1.22.1.12.3
1.3.11.3.11.3.11.3.12.22.2
1.3.21.3.51.3.63.2.11.4s
1.3.41.2.12.22.3
1.1.21.3.21.5s1.51.51.51.52.2
1.3.22.2
MessageClearance 7'-0" (2 units)Lionshead Village Welcome Center Drop-Off (icon) Short Term Parking (icon)TBD (Braille)129 (Braille)123 (Braille)WATER ENTRY (Braille)ELEVATOR MECHANICAL (Braille)IT (Braille)(Arrow, Eco Transit, Restrooms)(3) Panels: (Arrow, Info, Restrooms) (Icon: Parking)(Icon: Drop-Off)p1, Do You Remember...p1, Do You Remember...3 The Grand View (Icons: Restrooms, Eco Transit)2 Vail Recreation District Imagination Station VRD Community Programming1 Drop-Off Short Term Parking (Icon: Drop-Off)Lobby/Street Lionshead Village (Icons: Info, Restrooms, Lockers, ATM)In Case of Fire...(same as 1.15 above)(same as 1.15 above)3 The Grand View (Icons: Restrooms, Eco Transit)2 Vail Recreation District Imagination Station VRD Community Programming1 Drop-Off Short Term Parking (Icon: Drop-Off)Lobby/Street Lionshead Village (Icons: Info, Restrooms, Lockers, ATM)In Case of Fire...(Icon: Handicap Access)(Icon: Parking)(Icon: Elevator)(Icon: ATM)Elevators & ADA Access to Parking, AddressLHWC, Restrooms, Public Lockers(1) Panel: (Icon: Elevator)(Icon: Information)(Icon: Information)a Lionshead Village
(Icons: Information, Restrooms, Lockers, ATM)p1, Do You Remember....(1) Panel: (Icon: Information)Lionshead Village Welcome Center (Icon: Information)LHWCMaximum Occupancy 395 Lionshead Village Welcome Center (Icon: Information)(2) Panels: A (Icons: Restrooms, Lockers) B
(Icons: Information, Elevator)ELECTRIC ROOM (Braille)(Women) WOMEN (Braille)(Family) FAMILY (Braille)(Men) MEN (Braille)(Lockers) Public LockersRestrooms & Public Lockers(Icons: Restrooms, Lockers) (blade mount)LHWC, Restrooms & LockersGrayed back signs are not included in this contract.
Loc.1.451.461.471.481.491.501.511.521.531.54
Type
1.3.12.2c2.2c1.9
1.3.14.54.5
2.2c2.5
2.2c
Message(Icon- Elevator)(Vail’s 50th logo)(Vail’s 50th logo)(Icon) Interactive Virtual ConciergeRound panel (Arrow), square panel (Restrooms)(Map holder)(Map holder)(Vail’s 50th logo)Short Term Locker Use Only....(Vail’s 50th logo)
1.3.11.11
3231.9
323
147
2
2
.
2
1.55
147
2
1.4
1.13
1
.
11
1
.
3
.
1
(I
con: P
ar
king)
(IDOff)
112
131
(IDOff)
1.121
.1
3
1.4
(p)p
1
,
Do You Remember...
1.12
1.3.1
(Icon:
DropOff)
p,
Deleted
1
.
9
3
.
2
.
3
()
(Arrow, Eco Transit,
Restrooms)
()
Deleted
Deleted
Deleted
Added
Added
Changed
Changed from 1.4 to 1.3.1
1.55
2
.
2
()()L
HWC,
Restrooms & Lockers
Approved by the Design Review Board
ByWarrenCampbellat10:3 am,Oct15,2012
11/6/2012
LIONSHEAD WELCOME CENTER
BLDG. SIGNAGE & GRAPHICSDesign Intent4 October, 2012Lionshead Welcome CenterTown of VailPROJECTGreg Hall, Town of VailCLIENT CONTACTHB, JM, DTTEAMLocation PlanLevel 20.LP21112 Pearl Street Boulder, CO 80302TEL 303.447.8202 FAX 303.440.7069www.commarts-boulder.comwww.stantec.com
These drawings express visual design intent only. Final engineering, materials and fabrication shall remain the responsibility of the fabricator.
3.2.12.1
1.4s2.2
1.4s2.4
1.4s2.6
3.2.12.3
3.2.12.5
1.2.22.12
2.3
2.13
2.2
2.15
1.5s2.17
1.5s2.19
1.5s2.16
1.5s2.18
1.5
2.20
1.5s2.22
1.5s2.23
2.3
2.25
1.5
2.21
2.3
2.102.1.12.9
1.42.8
1.42.7
2.4
2.14
1.5s2.24
Loc.2.12.22.32.42.52.62.72.82.92.102.112.122.132.142.152.162.172.182.192.202.212.222.232.242.25
Type
3.2.11.4s
3.2.11.4s
3.2.11.4s1.41.4
2.1.12.3
1.5s
1.2.22.32.42.2
1.5s1.5s1.5s1.5s1.51.5
1.5s1.5s1.5s2.3
Messagea The Grand View
(Icons: Eco Transit, Restrooms)d
Vail Recreation District Imagination Station VRD Community Programmingp2 f
Vail Recreation District Imagination Station VRD Community Programmingh Lionshead Village
(Icons: Information, ATM, Restrooms, Lockers)p2, Do You Rememeber....a (Icon: Elevator)d
Lionshead Village
(Icons: Information, ATM, Restrooms, Lockers)p2, Do You Remember...p2, Do You Remember...p2, Do You Remember...p3 The Grand View (Icons: Restrooms, Eco Transit)p2 Vail Recreation District Imagination Station VRD Community Programmingp1 Drop-Off Short Term Parking (Icon: Drop-Off)Lobby/Street Lionshead Village (Icons: Info, Restrooms, Lockers, ATM)In Case of Fire...MECHANICAL (Braille)Vail Recreation DistrictImagination StationVRD Community ProgrammingMaximum Occupancy 47(Changeable Message Area)(TBD, Hr.s of Operation)204 (Braille)203 Mad Scientist Lab205 (Braille)206 (Braille)(Restroom) UNISEX ADULT (Braille)(Restroom) UNISEX CHILDREN (Braille)210 (Braille)MECHANICAL (Braille)STAIR (Braille)Maximum Occupancy 41
1.5s2.11
2
.
7
1
.
4
p2,
D
o You R
emem
b
er...
p,Grayed back signs are not included in this contract.
Deleted
Deleted
Approved by the Design Review Board
ByWarrenCampbellat10:39am,Oct15,2012
11/6/2012
LIONSHEAD WELCOME CENTER
BLDG. SIGNAGE & GRAPHICSDesign Intent4 October, 2012Lionshead Welcome CenterTown of VailPROJECTGreg Hall, Town of VailCLIENT CONTACTHB, JM, DTTEAMLocation PlanLevel 30.LP31112 Pearl Street Boulder, CO 80302TEL 303.447.8202 FAX 303.440.7069www.commarts-boulder.comwww.stantec.comThese drawings express visual design intent only. Final engineering, materials and fabrication shall remain the responsibility of the fabricator.
Loc.3.13.23.33.43.53.63.73.83.93.103.113.123.133.143.15
Type
3.2.31.3.22.3
2.1.11.41.4
1.2.3
1.3.1s2.41.51.52.22.32.3
1.5s
MessageA k (Icons: Information, ATM)
B d (Icon: Eco Transit)
(Icons: Elevator, Restrooms, Information)In Case of Fire...p3 The Grand View (Icons: Restrooms, Eco Transit)p2 Vail Recreation District Imagination Station VRD Community Programmingp1 Drop-Off Short Term Parking (Icon: Drop-Off)Lobby/Street Lionshead Village (Icons: Info, Restrooms, Lockers, ATM)p3, Do You Remember...p3, Do You Remember...The Grand View(Icon: Restrooms)(Changeable Message Area)(Women) WOMEN (Braille) (Men) MEN (Braille)The Grand View (Phone No.? web link?)Maximum Occupancy 270Maximum Occupancy 36STAIR (Braille)
AB
3.2.3 3.1
1.3.23.2
1.2.33.7
2.43.9
2.2
3.12
1.3.1s3.8
1.5
3.10
1.5
3.11
2.3
3.13
1.5s3.15
2.3
3.14
2.33.3
2.1.13.4
1.43.5
1.43.6
3.5
1
.
4
(,,,)(,,,)p,p3,
D
o You R
emem
b
er..
.
(Icons:
Info,
Restrooms,
Lockers,
ATM)
3
.
1
3
.
2
.
3
A
k
(
Icons: Information,
ATM
)
(,)
B d (Icon: Eco Transit)()()
Grayed back signs are not included in this contract.
DeletedDeleted
DeletedDeleted
Approved by the Design Review Board
ByWarrenCampbellat10:39am,Oct15,2012
11/6/2012
LIONSHEAD WELCOME CENTER
BLDG. SIGNAGE & GRAPHICSDesign Intent4 October, 2012Lionshead Welcome CenterTown of VailPROJECTGreg Hall, Town of VailCLIENT CONTACTHB, JM, DTTEAMLocation Photo 0.LP41112 Pearl Street Boulder, CO 80302TEL 303.447.8202 FAX 303.440.7069www.commarts-boulder.comwww.stantec.com
These drawings express visual design intent only. Final engineering, materials and fabrication shall remain the responsibility of the fabricator.
Flat mount Pedestrian Directionaland Small Level I.D.Sign Types 3.2.1 & 1.4s
Existing post mount Pedestrian DirectionalSign Type 3.2.4
Existing post mount Facility I.D.Sign Type 1.3.4
Entry I.D.South Entry 1Facility I.D. Sign Type 1.3.1
Level I.D.South Entry 1All levels, East sideSign Type 1.4
Entry I.D.South Entry 2Facility I.D.Sign Type 1.3.1
Project Entry I.D.South Entry 3Facility I.D.Sign Type 1.2.1
Blade Facility I.D.South Entry 4Facility I.D.Sign Type 1.3.2
Approved by the Design Review Board ByWarrenCampbellat10:39am,Oct15,2012
11/6/2012
LIONSHEAD WELCOME CENTER
BLDG. SIGNAGE & GRAPHICSDesign Intent4 October, 2012Lionshead Welcome CenterTown of VailPROJECTGreg Hall, Town of VailCLIENT CONTACTHB, JM, DTTEAMSecondary Project I.D.Level 1 North Elevation1.1.21112 Pearl Street Boulder, CO 80302TEL 303.447.8202 FAX 303.440.7069www.commarts-boulder.comwww.stantec.com
These drawings express visual design intent only. Final engineering, materials and fabrication shall remain the responsibility of the fabricator.
Existing sconce fixture
Bottom edge of concrete garage structure.1/4" Thick plate stock sign panel. Panel has flush backerframe of 2" angle stock. 3" Fabricated cabinet at top, enclosed at sides, and open bottom face, houses LED illumination (Winona Winline LED 103W*) to wash front face, top to bottom. If multiple fixtures are required, hot ordark spots are not acceptable. Entire assembly painted M.1 (Corten) color.
Face has cut-out 1/4" plate metal letters, painted P.4
(White). Letters are mechanically fastened to sign panel. Sign panel is pinned 1/2" off wall surface by 2" Dia. cylinder clad studs on rear face, no visible fasteners on face.Information icon mounted to wall adjacent to sign assembly. 1/4" plate stock face painted M.1 (Corten) color is separated from 2" thick fabricated rear cabinet, painted to match, by a 1/2" thick layer of M.2 (acrylic with frosted finish returns). LED illumination inside cabinet providesan edge glow through acrylic.All conduit is to be concealed behind stone veneer.Venner to be replaced after installation.Fabricator to review applicable Architectural Drawings (available on line from Owner) for existing wall construc-tion details to ensure appropriate anchor connections.* http://www.winonalighting.com/products/winona_led/led_linear/103w
LIONSHEAD VILLAGEWelcome CenterLIONSHEAD VILLAGEWelcome Center
2"
1/2"
1/4"1/2"
3"
3"
2"
Cabinet at top,
LED fixture within.
Fixture as far away from surface as possible
Letters fastened to faceCylinder clad studs.
Cylinders ground to fitstone surfaceStone wall surface
See Arch. Dwg’s for
specific constructiondetails
Stone veneer of wall to be patched appropri-ately after installation
1
ElevationSCALE: 1/2"= 1'-0"
3
SectionSCALE: 3"= 1'-0"
2
Photo CompositeSCALE: NTS
-
1
Key Plan
Sign Section
1'-6"
1'-6"
Panel SectionIcon Section
5'-3"
AFF
1'-6"
5'-8"
3"
1'-6"
1/2"
Approved by the Design Review Board
ByWarrenCampbellat10:39am,Oct15,2012
11/6/2012
LIONSHEAD WELCOME CENTER
BLDG. SIGNAGE & GRAPHICSDesign Intent4 October, 2012Lionshead Welcome CenterTown of VailPROJECTGreg Hall, Town of VailCLIENT CONTACTHB, JM, DTTEAMTransit Center I.D.North & South Elevations1.1.31112 Pearl Street Boulder, CO 80302TEL 303.447.8202 FAX 303.440.7069www.commarts-boulder.comwww.stantec.com
These drawings express visual design intent only. Final engineering, materials and fabrication shall remain the responsibility of the fabricator.
2
Photo CompositeSCALE: NTSNorth Elevation
3
ElevationSCALE: 1/2"= 1'-0"
1
Photo CompositeSCALE: NTSSouth Elevation
1/4" Thick plate stock sign panel. Panel has flushbacker frame of 2" angle stock. 3" Fabricated cabinet at top, enclosed at sides, and open bottom face, houses LED illumination (Winona Winline LED 103W*) to wash front face, top to bottom. If multiple fixtures are required, hot or dark spots are notacceptable. to wash front face, top to bottom. Entire assembly painted M.1 (Corten) color.
Face has cut-out 1/4" plate metal letters, painted P.4 (White). Letters are mechanically fastened to sign panel. Sign panel is pinned 1/2" off wall surface by 2" Dia. cylinder clad studs on rear face, no visible fasteners on face.Fabricator to review applicable Architectural Drawings (available on line from Owner) for existing wall construction details to ensure appropriate anchor connections.* http://www.winonalighting.com/products/winona_led/led_linear/103w
Sign Type 1.3.3Single Pole mount blade icons
Sign Type 1.3.2Wall mount blade icons
LIONSHEAD VILLAGETransit CenterLIONSHEAD VILLAGETransit Center6'-0"
1'-8"5'-2"
Approved by the Design Review Board
ByWarrenCampbellat10:39am,Oct15,2012
11/6/2012
LIONSHEAD WELCOME CENTER
BLDG. SIGNAGE & GRAPHICSDesign Intent4 October, 2012Lionshead Welcome CenterTown of VailPROJECTGreg Hall, Town of VailCLIENT CONTACTHB, JM, DTTEAMProject Entry I.D.South ElevationEntry 31.2.11112 Pearl Street Boulder, CO 80302TEL 303.447.8202 FAX 303.440.7069www.commarts-boulder.comwww.stantec.com
These drawings express visual design intent only. Final engineering, materials and fabrication shall remain the responsibility of the fabricator.
2
Elevation DetailSCALE: 1/4"= 1'-0"South Entry 3
1
PerspectiveSCALE: NTS
South Entry 1South Entry 2
South Entry 3Secondary Project I.D.
South Entry 4
3
Photo CompositeSCALE: NTS
Key Plan
Framed Sign
1/4" Thick plate stock sign panel. Panel has flushbacker frame of 3" angle stock. 4 1/2" Fabricated cabinet at top, enclosed at sides, and open at bottom, houses LED illumination (Winona Winline LED 103W*) to wash front face, top to bottom. If multiple fixtures are required, hot or dark spots arenot acceptable.to wash front face, top to bottom. Entire assembly painted M.1 (Corten) color.
Face has cut-out 1/2" plate metal letters, painted P.4 (White). Letters are mechanically fastened to sign panel. Sign panel is suspended from canopy surface by (3) 3" square tube stock supports and 1/2" thick base plate. Supports “pierce” top of frame and connect to a lateral support member. Entire support assembly painted P.3
(Black).Fabricated IconInformation icon suspended adjacent to sign panel. 1/4" plate stock face painted M.1 (Corten) color is separated from 3" thick fabricated rear cabinet, painted to match, by a 1/2" thick layer of M.2
(acrylic with frosted finish returns). LED illuminationinside cabinet provides an edge glow through acrylic. Icon base plate wraps canopy arm members.Fabricator to review applicable Architectural Drawings (available on line from Owner) for existing canopy construction details to ensure appropriate anchor connections.* http://www.winonalighting.com/products/winona_led/led_linear/103w
Plan
Section
Sign to align with mullions in window beyond.
Sign to align with mullions in window beyond.
LIONSHEAD VILLAGEWelcome CenterLIONSHEAD VILLAGEWelcome Center6'-8"
2'-0"
1'-11"
1'-2"±
VIF
10'-6"
AFF
10'-6"
AFF
1'-6"
1'-0"
3'-3"
VIF
2'-0"
2'-8 1/4"6'-8"
Approved by the Design Review Board
ByWarrenCampbellat10:39am,Oct15,2012
11/6/2012
LIONSHEAD WELCOME CENTER
BLDG. SIGNAGE & GRAPHICSDesign Intent4 October, 2012Lionshead Welcome CenterTown of VailPROJECTGreg Hall, Town of VailCLIENT CONTACTHB, JM, DTTEAMProject Entry I.D.South ElevationEntry 31.2.1.2
1112 Pearl Street Boulder, CO 80302TEL 303.447.8202 FAX 303.440.7069www.commarts-boulder.comwww.stantec.com
These drawings express visual design intent only. Final engineering, materials and fabrication shall remain the responsibility of the fabricator.
2
Elevation DetailSCALE: 3/4"= 1'-0"
3
SectionsSCALE: 1 1/2"= 1'-0"
1
PerspectivesSCALE: NTS
Rear view of framed sign panel
Sign is centered between canopy arms, icon is suspended below right pair of arms. Both align laterally.
Boxed-in lateral support member on rear surface echoes light box on front.
Canopy undersideBase plateSupport armLight boxLateral structure memberSupport armLetters on facePlate sign faceAngle stock frame
Canopy arm undersideCorten faceLateral structure memberFabricated icon cabinet
Plan
Section Icon Section
Sign Section
LIONSHEAD VILLAGEWelcome Center2'-8"2'-8"1'-9"
3"
6'-8"6'-8"
4 1/2"
1'-11"
2'-0"5"
Eq.
Eq.
1'-0"
1'-0"
7 1/2"
2'-0"
1'-0"±VIF
3 3/4"
1'-0"
1'-4"±
VIF
4 1/2"3"
Approved by the Design Review Board
ByWarrenCampbellat10: 0am,Oct15,2012
11/6/2012
LIONSHEAD WELCOME CENTER
BLDG. SIGNAGE & GRAPHICSDesign Intent4 October, 2012Lionshead Welcome CenterTown of VailPROJECTGreg Hall, Town of VailCLIENT CONTACTHB, JM, DTTEAMEntry I.D.Vail Recreatiion District1.2.21112 Pearl Street Boulder, CO 80302TEL 303.447.8202 FAX 303.440.7069www.commarts-boulder.comwww.stantec.com
These drawings express visual design intent only. Final engineering, materials and fabrication shall remain the responsibility of the fabricator.
VAIL RECREATIONDISTRICT
2
Elevation DetailSCALE: 1/4"= 1'-0"Level 2 North Entry
1
Photo CompositeSCALE: NTSKey Plan
Sign positioned to clear door swing.Power access from Mechanical room
Cabinet at top, LED fixture withi
Masked and enamel painted graphics on face panel
Angle stock backer frame
Cylinder clad studs.
Cylinders ground to fitstone surface
Stone wall surface
See Arch. Dwg’s for
specific constructiondetails
Stone veneer of wall to be patched appropri-ately after installation
2"
1/2"
1/4"
3
ElevationSCALE: 1"= 1'-0"
Section
Plan
1/4" Thick plate stock sign panel. Panel has flushbacker frame of 2" angle stock. 3" Fabricated cabinet at top, enclosed at sides, and open bottom face, houses LED illumination (Winona Winline LED 103W*) to wash front face, top to bottom. Entire assembly painted M.1 (Corten)
color.Face has 2-color masked and painted graphics, color P.4 (White) with color P.3 (Black) drop
shadow. (Note- drop shadow outlines to include the overprinting white shapes, so there is no offset edge under the white). Sign panel is pinned 1/2" off wall surface by 2" Dia. cylinder clad studs on rear face, no visible fasteners on face.Fabricator to review applicable Architectural Drawings (available on line from Owner) for existing wall construction details to ensure appropriate anchor connections.* http://www.winonalighting.com/products/winona_led/led_linear/103w
Elti
n
VA
IL RECREATION
DIS
TRI
C
T
VAIL RECREATIONDISTRICT
VAIL RECREATIONDISTRICT
2'-7"
3'-8"
3"
3'-0"
3'-8"
2'-6"
3"
2"1/2"
1/4"
Approved by the Design Review Board
ByWarrenCampbellat10: 0am,Oct15,2012
11/6/2012
LIONSHEAD WELCOME CENTER
BLDG. SIGNAGE & GRAPHICSDesign Intent4 October, 2012Lionshead Welcome CenterTown of VailPROJECTGreg Hall, Town of VailCLIENT CONTACTHB, JM, DTTEAMEntry I.D.Vail Community Room1.2.31112 Pearl Street Boulder, CO 80302TEL 303.447.8202 FAX 303.440.7069www.commarts-boulder.comwww.stantec.com
These drawings express visual design intent only. Final engineering, materials and fabrication shall remain the responsibility of the fabricator.
2
Elevation DetailSCALE: 1/4"= 1'-0"Level 3 North Entry
3
ElevationSCALE: 1"= 1'-0"
1
Photo CompositeSCALE: NTSLevel 3 North EntryKey Plan
Plan
Power access in JC
1/4" Thick plate stock sign panel. Panel has flush backer frame of 2" angle stock. 3"Fabricated cabinet at top, enclosed at sides, and open bottom face, houses LED illumina-tion (Winona Winline LED 103W*) to wash front face, top to bottom. Entire assembly painted M.1 (Corten) color.
Face has 2-color masked and painted graphics, color P.4
(White) with color P.3
(Black) drop shadow. (Note- drop shadow outlines to include the overprinting white shapes, so there is no offset edge under the white). Sign panel is pinned 1/2" off wood wall surface by 2" Dia. cylinder clad studs on rear face, no visible fasteners on face.Fabricator to review applicable Architectural Drawings (available on line from Owner) for existing wall construction details to ensure appropriate anchor connections.* http://www.winonalighting.com/products/winona_led/led_linear/103w
Sign Type 1.3.1s
i
The Grand View
The Grand View
5'-4"
AFF
3"
2"
1/2"
3"1'-3"
4'-2"
Approved by the Design Review Board
ByWarrenCampbellat10: 0am,Oct15,2012
11/6/2012
LIONSHEAD WELCOME CENTER
BLDG. SIGNAGE & GRAPHICSDesign Intent4 October, 2012Lionshead Welcome CenterTown of VailPROJECTGreg Hall, Town of VailCLIENT CONTACTHB, JM, DTTEAMEntry I.D.West ElevationGarage Entry1.2.41112 Pearl Street Boulder, CO 80302TEL 303.447.8202 FAX 303.440.7069www.commarts-boulder.comwww.stantec.com
These drawings express visual design intent only. Final engineering, materials and fabrication shall remain the responsibility of the fabricator.
2
Elevation DetailSCALE: 1/4"= 1'-0"West Garage Entry
3
ElevationSCALE: 3/4"= 1'-0"Information Panel
1
Photo CompositeSCALE: NTS
Key Plan
Plan
Drop Off OnlyShort Term Parking
1/4" Thick plate stock sign panel. Panel has flush backer frame of 3" angle stock. Entireassembly painted M.1 (Corten) color. Sign panel is externally illuminated by existing light
fixture aboveFace has cut-out 1/4" plate metal letters, painted P.4
(White). Letters are mechanically
fastened to sign panel. Sign panel is fastened to wall surface by 2" Dia. cylinder clad studs on rear face, no visible fasteners on face.Information icon mounted to wall adjacent to sign assembly. 3/8" plate stock face painted M.1 (Corten) color is separated from 3" thick fabricated rear cabinet, painted to match, by a 3/4" thick layer of M.2 (acrylic with frosted finish returns). LED illumination inside cabinet provides an edge glow through acrylic.1/2" Plate stock sign panel pinned off curved entry lintel. Channel stock tracks hold (2) changeable message panels, all painted P.3
(Black). 2-Layer icon panels mechanically fastened to sign panel at right, front layer painted P.1
(Dk. Lionshead Red), rear layer
painted P.3
(Black).
Fabricator to review applicable Architectural Drawings (available on line from Owner) for existing entry construction details to ensure appropriate anchor connections.
Angled bracket clips on rear side of info panel connect to rolled entry beam.
Two layer icon panels fastened to front face.
Sign Type 1.7Clearance I.D.
SectionsChannel tracks
Changeable panel2-Layer icons
Welcome CenterLIONSHEAD VILLAGE
enterenterenter
Drop Off OnlyShort Term Parking
-
B
-
A
AB
4'-0"4'-0"
2'-0"
1'-10"
Panel
11"4"
2'-2"
Total
10'-0"
2'-6"
Approved by the Design Review Board
ByWarrenCampbellat10:40am,Oct15,2012
11/6/2012
LIONSHEAD WELCOME CENTER
BLDG. SIGNAGE & GRAPHICSDesign Intent4 October, 2012Lionshead Welcome CenterTown of VailPROJECTGreg Hall, Town of VailCLIENT CONTACTHB, JM, DTTEAMEntry I.D.Garage EntryFreestanding Sign1.2.51112 Pearl Street Boulder, CO 80302TEL 303.447.8202 FAX 303.440.7069www.commarts-boulder.comwww.stantec.com
These drawings express visual design intent only. Final engineering, materials and fabrication shall remain the responsibility of the fabricator.
3
Photo CompositeSCALE: NTSE. LionsHead Cir.
3
PerspectiveSCALE: NTS
2
Plan DetailSCALE: 1/16" = 1' - 0"
1
ElevationSCALE: 1/2" = 1'- 0"
2" Thick fabricated sign cabinet with 1/4" plate stock faces. 4" Fabricated light coves at top, both sides, enclosed at sides, and open bottom face, houses LED illumination (Winona Winline LED 103W*) to wash front face, top to bottom. If multiple fixtures are required,hot or dark spots are not acceptable. Entire assembly painted M.1 (Corten) color.
Sign face has cut-out 1/4" plate metal letters, painted P.4 (White). Letters are mechanically fastened to sign panel. Face has 1/2" thick plate stock icon disk, painted P.4
(White) with
1/4" cut out arrow, painted P.3
(Black), both mechanically fastened. All white graphics to
have V.1 (Reflective White vinyl) faces
Sign cabinet supported by (3) 2" square connection blocks. Connection blocks connect to 1/2" plate stock collars that wrap wood posts. Connection blocks and collars painted P.3
(Black).10" Square rough sawn wood posts. Species and finish to match those on building (XXX).Posts to have foundation and protection from elelments as required for conditions.Fabricator to review applicable Architectural Drawings (available on line from Owner) for existing entry construction details to ensure appropriate anchor connections.* http://www.winonalighting.com/products/winona_led/led_linear/103w
SignLight fixture caissoStone pedestal wall terminusStone wall
Limited use message positioned at top of forward corner of sign face, Welcome Center message gets second billing.Drop-Off & Short Term ParkingOnlyDrop-Off & Short Term ParkingOnly
Plan
Side B message
Section
8'-8"Total6'-6"
Sign Panel
10"
Posts11"
Collars
11"
Collars
4"
Light
Cove
4"
Cabinet
2"
Core cabinet
4"
Light Cove
2"
4"Light Cove4"
6"
Curb
3'-7"
Posts
2'-8"
Sign Cabinet
1'-6"
1'-0"
to Curb
2"
Approved by the Design Review Board ByWarrenCampbellat10:40am,Oct15,2012
11/6/2012
LIONSHEAD WELCOME CENTER
BLDG. SIGNAGE & GRAPHICSDesign Intent4 October, 2012Lionshead Welcome CenterTown of VailPROJECTGreg Hall, Town of VailCLIENT CONTACTHB, JM, DTTEAMFacility I.D.Flat Mount PanelsEntry 11.3.11112 Pearl Street Boulder, CO 80302TEL 303.447.8202 FAX 303.440.7069www.commarts-boulder.comwww.stantec.com
These drawings express visual design intent only. Final engineering, materials and fabrication shall remain the responsibility of the fabricator.
1
Elevation DetailSCALE: 1/4"= 1'-0"South Entry 1
2
ElevationSCALE: 1"= 1'-0"
3
Photo CompositeSCALE: NTS
South Entry 1South Entry 2
South Entry 3Secondary Project I.D.
South Entry 4
Key Plan
Rear face R= 2 5/8"Inset face R= 2"6 Sept Add’n
4 Oct Change
1/4" Plate stock icon panel inset faces, painted P.1
(Dk. Lionshead Red). Inset faces fastened to rear faces with exposed vandal resistant fasteners, painted to match field. 1/4" Rear faceand 1 1/2" flush angle stock backer framepainted P.3
(Black).
Icon graphics are masked and painted P.4
(White).Icon assemblies individually pinned 1 1/2" apart and 1/2" off stone surface with 2" Dia. cylinder clad studs, (2) per panel, painted P.3
(Black). Cylinders ground as required to fit stoneFabricator to review applicable Architectural Drawings (available on line from Owner) for existing wall construction details to ensure appropriate anchor connections.
Section
1/2"1 1/2"
1/4"1/4"
2" Total Width
1'-1"
Inset Face
1'-2"
Rear Face
1'-10"
Rear Face
1'-8 1/2"
Inset Face
1 1/2"
1 1/2"
1'-2"
1'-2"
1'-2"
Sign Type 1.4Level I.D.
Approved by the Design Review Board
ByWarrenCampbellat10:40am,Oct15,2012
11/6/2012
LIONSHEAD WELCOME CENTER
BLDG. SIGNAGE & GRAPHICSDesign Intent4 October, 2012Lionshead Welcome CenterTown of VailPROJECTGreg Hall, Town of VailCLIENT CONTACTHB, JM, DTTEAMFacility I.D.Flat Mount PanelsEntry 21.3.1.2
1112 Pearl Street Boulder, CO 80302TEL 303.447.8202 FAX 303.440.7069www.commarts-boulder.comwww.stantec.com
These drawings express visual design intent only. Final engineering, materials and fabrication shall remain the responsibility of the fabricator.
1
Elevation DetailSCALE: 1/4"= 1'-0"South Entry 2
2
ElevationSCALE: 1"= 1'-0"
South Entry 1South Entry 2
South Entry 3Secondary Project I.D.
South Entry 4
3
Photo CompositeSCALE: NTS
Key Plan
1/4" Plate stock icon panel inset faces, painted P.1
(Dk. Lionshead Red). Inset faces fastened to rear face with exposed vandal resistant fasteners, painted to match field. 1/4" Rear face and 1 1/2" flush anglstock backer frame painted P.3
(Black). Icon graphics are masked and painted P.3
(White).Icon assemblies individually pinned 1 1/2" apart and 1/2" off stone surface with 2" Dia. cylinder clad studs, (2) per panel, painted P.3
(Black). Cylinders ground as required to fit stoneFabricator to review applicable Architectural Drawings (available on line from Owner) for existing wall construction details to ensure appropriate anchor connections.
Rear face R= 2 5/8"Inset face R= 2"
5/8"
1 1/2"
Section
1/2"1 1/2"
1/4"1/4"
2" Total Width
3"
6'-4"
1'-2"
1'-1"
Inset Face
1'-2"
Rear Face
5'-1/2"
Approved by the Design Review Board
ByWarrenCampbellat10:40am,Oct15,2012
11/6/2012
LIONSHEAD WELCOME CENTER
BLDG. SIGNAGE & GRAPHICSDesign Intent4 October, 2012Lionshead Welcome CenterTown of VailPROJECTGreg Hall, Town of VailCLIENT CONTACTHB, JM, DTTEAMFacility I.D.Small Flat Mount Panels3rd Level North Entry1.3.1.s
1112 Pearl Street Boulder, CO 80302TEL 303.447.8202 FAX 303.440.7069www.commarts-boulder.comwww.stantec.com
These drawings express visual design intent only. Final engineering, materials and fabrication shall remain the responsibility of the fabricator.
1
Photo CompositeSCALE: NTS
2
Elevation DetailSCALE: 3/8"= 1'-0"3rd Level North Entry
3
ElevationSCALE: 1"= 1'-0"
Sign to align with top of Sign Type 1.2.3, Grand
View I.D.
Section
1.3.1s Is a smaller version of Sign Type 1.3.11/4" Plate stock icon panel inset faces, painted P.1
(Dk. Lionshead Red). Inset faces fastened to rear facew with exposed vandal resistant fasteners, painted to match field. 1/4" Rear faceand 1 1/2" flush angle stock backer framepainted P.3
(Black).
Icon graphics are masked and painted P.4
(White).Icon assembly pinned 1/2" off stone surface with 2" Dia. cylinder clad studs, (2) per panel, painted P.3
(Black).
Fabricator to review applicable Architectural Drawings (available on line from Owner) for existing wall construction details to ensure appropriate anchor connections.
1/2"
1 1/2"
1/4"
1/4"9 1/8"
10"
10"
5'-4"1'-6"
6'-0"
Approved by the Design Review Board ByWarrenCampbellat10:41am,Oct15,2012
11/6/2012
LIONSHEAD WELCOME CENTER
BLDG. SIGNAGE & GRAPHICSDesign Intent4 October, 2012Lionshead Welcome CenterTown of VailPROJECTGreg Hall, Town of VailCLIENT CONTACTHB, JM, DTTEAMFacility I.D.Blade Mount Icon PanelsEntry 4
1.3.21112 Pearl Street Boulder, CO 80302TEL 303.447.8202 FAX 303.440.7069www.commarts-boulder.comwww.stantec.com
These drawings express visual design intent only. Final engineering, materials and fabrication shall remain the responsibility of the fabricator.
2
Side ElevationSCALE: 1/4"= 1'-0"South Entry 3
1
PlanSCALE: 1/4"= 1'-0"South Entry 3
3
ElevationSCALE: 1/4"= 1'-0"2-Sided cabinet construction blade mount icon sign. 3" Thick fabricated icon shapes are supported by 6" high bracket arms, same thickness to 1/2" thick mounting plate. Mounting Plate to match height of icon(s). Entire assembly painted P.3 (Black). Sign fastened to stone wall surface with exposed 3/4" hex head fasteners, painted to match fieldBoth faces of icon shapes have inset 1/4" plate stock panels, painted P.1 (Dk.
Lionshead Red). Inset faces fastened to rear facew with exposed countersunk vandal resistant fasteners, painted to match field.Faces of inset panels have masked and enamel painted graphics, P.4
(White).
Fabricator to review applicable Architec-tural Drawings (available on line from Owner) for existing wall construction details to ensure appropriate anchor connections.
Key Plan
1'-2"1 1/2"1/2"
3"9"
3 1/2"
4
Photo CompositeSCALE: NTS
2'-5 1/2"
1'-2"1'-2"
2'-5 1/2"
10"
1 1/2"
Approved by the Design Review Board
ByWarrenCampbellat10:41am,Oct15,2012
11/6/2012
LIONSHEAD WELCOME CENTER
BLDG. SIGNAGE & GRAPHICSDesign Intent4 October, 2012Lionshead Welcome CenterTown of VailPROJECTGreg Hall, Town of VailCLIENT CONTACTHB, JM, DTTEAMFacility I.D.-Blade Mount Icon PanelsThird Level1.3.2.2
1112 Pearl Street Boulder, CO 80302TEL 303.447.8202 FAX 303.440.7069www.commarts-boulder.comwww.stantec.com
These drawings express visual design intent only. Final engineering, materials and fabrication shall remain the responsibility of the fabricator.
1
Elevation DetailSCALE: 1/4"= 1'-0"Level 3 Northeast Elev.
2
Photo CompositeSCALE: NTS
Key Plan
Side Elevation
VAIL Community Room
2-Sided cabinet construction blade mount icon sign. 3" Thick fabricated icon shapes are supported by 6" high bracket arms, same thickness to 1/2" thick mounting plate. Mounting Plate to match height of icon(s). Entire assembly painted P.3 (Black). Sign fastened to stone wall surface with exposed 3/4" hex head fasteners, painted to match fieldBoth faces of icon shapes have inset 1/4" plate stock panels, painted P.1
(Dk. Lionshead Red). Inset faces fastened to rear faces with exposed vandal resistant fasteners, painted to match field.Faces of inset panels have masked and enamel painted graphics, P.4
(White).
Fabricator to review applicable Architectural Drawings (available on line from Owner) for existing canopy construction details to ensure appropriate anchor connections.
VAIL
y
oo
C
ommunity
Room
y
Facility I.D.Sign Type 1.2.3
1'-2"
3'-9"
3'-9"
9"
Approved by the Design Review Board ByWarrenCampbellat10:41am,Oct15,2012
11/6/2012
LIONSHEAD WELCOME CENTER
BLDG. SIGNAGE & GRAPHICSDesign Intent4 October, 2012Lionshead Welcome CenterTown of VailPROJECTGreg Hall, Town of VailCLIENT CONTACTHB, JM, DTTEAMFacility I.D.-Blade Mount Icon PanelsInterior Variation1.3.2
.3
1112 Pearl Street Boulder, CO 80302TEL 303.447.8202 FAX 303.440.7069www.commarts-boulder.comwww.stantec.com
These drawings express visual design intent only. Final engineering, materials and fabrication shall remain the responsibility of the fabricator.
1
Elevation DetailSCALE: 3/8"= 1'-0"Level 1 East Interior Elevation
2
Photo ReferenceSCALE: NTS
Header wall to have wood trim at bottom, code requ’d EXIT sign and access panel for fireplace damperSign assembly to fasten to side of fireplace
2-Sided cabinet construction blade mount icon sign. 3" Thick fabricated icon shapes are supported by 6" high bracket arms, same thickness to 1/2" thick mounting plate. Mounting Plate to match height of icon(s). Entire assembly painted P.3
(Black).Both faces of icon shapes have inset 1/4" plate stock panels, painted P.1
(Dk.
Lionshead Red). Inset faces fastened to rear shapes with exposed countersunk vandal resistant fasteners, painted to match fieldFaces of inset panels have masked and enamel painted graphics, P.4
(White).
Fabricator to review applicable Architec-tural Drawings (available on line from Owner) for existing wall construction details to ensure appropriate anchor connections.
Key Plan
Side Elevation
Side ASide B
1'-2"
1 1/2"
2'-5 1/2"
2'-5 1/2"
9"
Approved by the Design Review Board ByWarrenCampbellat10:41am,Oct15,2012
11/6/2012
LIONSHEAD WELCOME CENTER
BLDG. SIGNAGE & GRAPHICSDesign Intent4 October, 2012Lionshead Welcome CenterTown of VailPROJECTGreg Hall, Town of VailCLIENT CONTACTHB, JM, DTTEAMFacility I.D.-Blade Mount Icon PanelsSingle Tapering Pole Assembly1.3.31112 Pearl Street Boulder, CO 80302TEL 303.447.8202 FAX 303.440.7069www.commarts-boulder.comwww.stantec.com
These drawings express visual design intent only. Final engineering, materials and fabrication shall remain the responsibility of the fabricator.
2
Elevation SCALE: 3/8"= 1'-0"
1
Photo CompositeSCALE: NTSTransit Center, South Elevation
Plan1.3.3
2-Sided cabinet construction icon signs fastened to a clustered pole assembly.3" Thick fabricated icon shapes are supported by 10" high bracket arms, same thickness that fasten between the members of the clustered pole assembly. Entire assembly painted P.3
(Black).
Both faces of icon shapes have inset 1/4" plate stock panels, secured with mechanical fasteners, painted P.1
(Dk. Lionshead Red). Faces of inset panels have masked and enamel painted graphics, P.4
(White).(4) or (1) Tapering poles, painted P.3
(Black) secured together by (4) 1/4" plate stock bands, painted P.2
(Lionshead Anthracite). Second band from the bottom has cut-out 1/4" logo backer plate, painted P.3 (Black),
with 1/4" raised logo, P.2
(Lionshead
Anthracite), 2-sides. Domed cap at top.Precast colored concrete base.Ordinarily, a 14' pole mount assembly would look like this. The particular location where this sign occurs has a concrete abuttment, requiring a “sawed-off” variation, at right.
2'-0"
1'-4"
1'-3"2'-5 1/2"
14'-0"
“Sawed-off” variation at Transit Center
Approved by the Design Review Board ByWarrenCampbellat10:41am,Oct15,2012
11/6/2012
LIONSHEAD WELCOME CENTER
BLDG. SIGNAGE & GRAPHICSDesign Intent4 October, 2012Lionshead Welcome CenterTown of VailPROJECTGreg Hall, Town of VailCLIENT CONTACTHB, JM, DTTEAMFacility I.D.-Blade Mount Icon PanelsExisting Pole Assembly1.3.41112 Pearl Street Boulder, CO 80302TEL 303.447.8202 FAX 303.440.7069www.commarts-boulder.comwww.stantec.comThese drawings express visual design intent only. Final engineering, materials and fabrication shall remain the responsibility of the fabricator.
2-Sided cabinet construction icon signs fastened to existing posts.3" Thick fabricated icon shapes are supported by 10" high bracket arms, same thickness that fasten to a compression cuff that secures to pole. Entire assembly painted P.3
(Black). In each case, pole Dia. will vary, VIF each location for compression cuff.Both faces of icon shapes have inset 1/4" plate stock panels, secured with mechanical fasteners, painted P.1 (Dk. Lionshead Red). Faces of inset panels have masked and enamel painted graphics, P.4
(White).
Existing post is open at top. Sign Fabricator to add a domed cap to existing post.
1
Elevation SCALE: 1/2"= 1'-0"Sign Type 1.3.4xExisting Post Blade Mount Facility I.D.
1'-2"10'-6"
13'-0"±
Existin
g post is open at top. Sig
n Fabricator
t
o add a d
ome
d
cap to exi
st
ing post.
1'-3"
Approved by the Design Review Board ByWarrenCampbellat10:41am,Oct15,2012
11/6/2012
LIONSHEAD WELCOME CENTER
BLDG. SIGNAGE & GRAPHICSDesign Intent4 October, 2012Lionshead Welcome CenterTown of VailPROJECTGreg Hall, Town of VailCLIENT CONTACTHB, JM, DTTEAMLevel I.D.1.41112 Pearl Street Boulder, CO 80302TEL 303.447.8202 FAX 303.440.7069www.commarts-boulder.comwww.stantec.com
These drawings express visual design intent only. Final engineering, materials and fabrication shall remain the responsibility of the fabricator.
1
Elevation DetailSCALE: 3/8"= 1'-0"Level 1 East Interior Elevation
2
ElevationSCALE: 1 1/2"= 1'-0"
3
Photo CompositeSCALE: NTS
Section
1/2"1 1/2"
1/2"
1/4" Plate stock icon panel inset faces, painted P.1
(Dk. Lionshead Red). Inset faces fastened
to rear faces with exposed countersunk vandal resistant fasteners, painted to match field. 1/4"rear face and 2" flush angle stock backer frame,painted P.3
(Black).
Icon graphics are masked and painted P.4
(White).Icon assemblies individually pinned 1/2" off stone surface with 2" Dia. cylinder clad studs, (2) per panel, painted P.3
(Black). Cylinders ground as required to fit stoneFabricator to review applicable Architectural Drawings (available on line from Owner) for existing wall construction details to ensure appropriate anchor connections.
Signs located inside the garage, viewed when exiting the garages, include the “Do you Remem-
ber....” message.
Sign Type 1.3.1Facility I.D.
Sign Type 1.4.1Level I.D.
Signs located on the exterior of the garages, viewed from the street, do not include that message. (This variation is currently used only at theVail Village parking structure)
1'-8 1/2"
Inset Face
1'-10"
Rear Face
1'-10"
Approved by the Design Review Board ByWarrenCampbellat10:41am,Oct15,2012
11/6/2012
LIONSHEAD WELCOME CENTER
BLDG. SIGNAGE & GRAPHICSDesign Intent4 October, 2012Lionshead Welcome CenterTown of VailPROJECTGreg Hall, Town of VailCLIENT CONTACTHB, JM, DTTEAMSmall Level I.D.1.4s1112 Pearl Street Boulder, CO 80302TEL 303.447.8202 FAX 303.440.7069www.commarts-boulder.comwww.stantec.comThese drawings express visual design intent only. Final engineering, materials and fabrication shall remain the responsibility of the fabricator.
Vai
l
Recreat
i
on D
i
str
i
ct
Ima
g
ination
S
tatio
n
VRD
Community Programmin
g
L
i
onsHead Vi
lla
ge
Welcome Centerg
Th
e Grand Vi
ew
Transit C
enter
L
io
n
s
H
ead
VillageWelcome Centerg
Li
onsHead Villag
e
Welcome C
enterg
Li
onsHead V
i
lla
ge
Welcome Centergg
2
Elevation DetailSCALE: 3/8"= 1'-0"1
Photo CompositeSCALE: NTSDrop-Off Area, Level 1
3
Photo CompositeSCALE: NTSLevel 2 Core Entry
4
Photo CompositeSCALE: NTSLevel 2 Stair
Level 1 Core Entry
Level 2Core Entry
Level 2Stairwell EntrySouth Wall
Level 2Stairwell EntryNorth Wall
1
ElevationSCALE: 1"= 1'-0"
Section
1/2"
1 1/2"
1/4"
1/4"
9 1/4"
10"
Signs viewed when exiting the garages include the “Do you
Remember....” message.
Backer frame is to be notched to accept the sign below.
Signs located on the exterior of the garages, viewed from the street, do not include that message.
When this sign type appears as a modifier toanother sign (Sign Type 3.2.3), this smaller size is to be used: 10".1/4" Plate stock icon panel inset faces, painted P.1
(Dk. Lionshead Red). Inset faces fastened to rear faces with countersunk vandal reistant fasteners, painted to match field. 1/4" Rear faceand 1 1/2" flush angle stock backer framepainted P.3
(Black). Backer frame is to be notched to accept the sign below. Icon graphics are masked and painted P.4
(White).Icon assemblies individually pinned 1/2" off stone surface with 2" Dia. cylinder clad studs, (2) per panel, painted P.3
(Black). Cylinders ground as required to fit stoneFabricator to review applicable Architectural Drawings (available on line from Owner) for existing wall construction details to ensure appropriate anchor connections.See note at right
10"
Approved by the Design Review Board
ByWarrenCampbellat10:42am,Oct15,2012
11/6/2012
LIONSHEAD WELCOME CENTER
BLDG. SIGNAGE & GRAPHICSDesign Intent4 October, 2012Lionshead Welcome CenterTown of VailPROJECTGreg Hall, Town of VailCLIENT CONTACTHB, JM, DTTEAMGarage Entry Clearance I.D.1.71112 Pearl Street Boulder, CO 80302TEL 303.447.8202 FAX 303.440.7069www.commarts-boulder.comwww.stantec.com
These drawings express visual design intent only. Final engineering, materials and fabrication shall remain the responsibility of the fabricator.
Sign Type 1.2.4Garage Entry I.D.
1
Elevation DetailSCALE: 1/4"= 1'-0"West Elevation
DDDDro
OfOfOfOf
pOfOfp OfpOfOfOfOffOfOfOfOOO
ffffffOnf Onllly
30 Mi
n.
P
ark
ing
Welcomeeeeeeeee CCCCCeeeennnnnnnnn
WWWWeeelllcccooommmmeeeeeeeee
CCCCCCCeeeeennnnnnnn
WWeellccoommmeeee
CCCCCCCCCCCCCCCeeeennnn
Welcomee
CCCCCCeenn
LIONLIONLIONSHEASHEASHEADVIDVID VILLAGLLAGGGGG
LLAGEEEEEEE
nnnnttttteeeeerrrrr
nnnnnttttteeeeerrrrr
nnnttteeeeeeeeerrr
nntteeeerr
4" Dia. thin wall aluminum tube suspended from 1/8" braided stainless steel aircraft cable. Tube is painted P.1
(Dk Lionshead Red) vinyl
and graphics are V.1
(Reflective White)
7'-5"
8'-0"
2
Photo CompositeSCALE: NTS
Approved by the Design Review Board ByWarrenCampbellat10:42am,Oct15,2012
11/6/2012
LIONSHEAD WELCOME CENTER
BLDG. SIGNAGE & GRAPHICSDesign Intent4 October, 2012Lionshead Welcome CenterTown of VailPROJECTGreg Hall, Town of VailCLIENT CONTACTHB, JM, DTTEAMDirectory-Elevator Lobby2.1.11112 Pearl Street Boulder, CO 80302TEL 303.447.8202 FAX 303.440.7069www.commarts-boulder.comwww.stantec.com
These drawings express visual design intent only. Final engineering, materials and fabrication shall remain the responsibility of the fabricator.
1
Elevation DetailSCALE: 3/8"= 1'-0"
2
LayoutsSCALE: 1"= 1'-0"
3
Photo CompositeSCALE: NTS
Section
2nd Surface Vinyl Graphics1/4" Plate metal sign backer panel pinned 1/4" off (smooth) wall surface. Panel has M.1 (Corten) finish,
specific floor band painteP.1
(Dk. Lionshead Red).
Returns painted P.1
(Dk. Lionshead Red) or M.1 (Corten), depending upon its adjacent face color.1/4" x 11/2" Attachment straps at top and bottom. Straps painted P.3
(Black). 1/2" Dia. vandal resistant head fasteners, painted to match fieldAttachment straps secure .060 non-glare acrylic sheet, same size as sign backer panel. Acrylic has second surface graphics, V.3
(Matte White).
1'-6"
2'-6"
Street LevelGarage Level 1Level 2Level 3
5'-9"
AFF
1'-6"
2'-6"
Approved by the Design Review Board ByWarrenCampbellat10:4 am,Oct15,2012
11/6/2012
LIONSHEAD WELCOME CENTER
BLDG. SIGNAGE & GRAPHICSDesign Intent4 October, 2012Lionshead Welcome CenterTown of VailPROJECTGreg Hall, Town of VailCLIENT CONTACTHB, JM, DTTEAMDirectory-Elevator Cabs2.1.21112 Pearl Street Boulder, CO 80302TEL 303.447.8202 FAX 303.440.7069www.commarts-boulder.comwww.stantec.com
These drawings express visual design intent only. Final engineering, materials and fabrication shall remain the responsibility of the fabricator.
1
Elevation DetailSCALE: 3/8"= 1'-0"
2
Elevation
Section
SCALE: Half Size
3
Photo CompositeSCALE: NTS
321L
Lobby/
Street The Grand ViewVail Recreation DistrictImagination StationVRD Community ProgrammingDrop-OffShort Term ParkingLionshead Village
2nd Surface Vinyl Graphics1/4" Plate aluminum sign backer panel adhered (mechanically fastened if possible) to cab wall surface. Panel painted P.1
(Dk. Lionshead Red),
Returns painted P.1
(Dk. Lionshead Red) or P.3 (Black), depending upon its adjacent face color.1/4" x 1" Attachment straps at top and bottom. Straps painted P.3
(Black). 1/2" Dia. vandal resistant head fasteners, painted to match fieldAttachment straps secure .060 non-glare acrylic sheet, same size as sign backer panel. Acrylic has second surface graphics, V.3
(Matte White).
Vandal resistant fasteners1/8" Attachment strap.060 Non-glare acrylic, 2nd surface vinyl graphics1/4" Backer panel Cab wall surface
8"
8"
10"
1"
1"
1"
Approved by the Design Review Board
ByWarrenCampbellat10:4 am,Oct15,2012
11/6/2012
LIONSHEAD WELCOME CENTER
BLDG. SIGNAGE & GRAPHICSDesign Intent4 October, 2012Lionshead Welcome CenterTown of VailPROJECTGreg Hall, Town of VailCLIENT CONTACTHB, JM, DTTEAMEntry Door GraphicsGlass Doors2.21112 Pearl Street Boulder, CO 80302TEL 303.447.8202 FAX 303.440.7069www.commarts-boulder.comwww.stantec.com
These drawings express visual design intent only. Final engineering, materials and fabrication shall remain the responsibility of the fabricator.
1
ElevationSCALE: 3/8"= 1'-0"South Entry 2 (“Cat Door”)Street Level Elevator Lobby
2
ElevationSCALE: 3/8"= 1'-0"South Entry 2Vestibule Entry
3
ElevationSCALE: 3/8"= 1'-0"South Entry 3Street Level Primary Entry
4
ElevationSCALE: 3/8"= 1'-0"South Entry 4Street Level Restroom Entry
5
ElevationSCALE: 3/8"= 1'-0"North Entry, 3rd LevelVestibule Entry
2
1
3
4
5
South Entry 2South Entry 33rd Level North Vestibule Entry
South Entry 4
Currently reads:Elevators & ADA AccessEnter Here
Automatic door decal
Currently reads:
Currently reads:
Diagrammatic Key Plan
Restrooms& Lockers
Restrooms & Lockers
The
Grand View
LIONSHEAD VI
LLAGLL
E
WWelccooommmmmmmee Ceentteeeeerrrrr
LIONSHEAD VILLAGELIONSHEADVI
LLAG
E
LIONSHEADVILLAGEWelce Cent
r
WWeellccoooooommmmmmmmmmmmmmmee
CCeenntteeeeeeeeeeeeeeerrrrrrrrrrrr
Welcoommmmmmmmmmmme
Centeeeeeeeeeeeeeerrrrrrrrrrrrr
LIONSHEAD VILLAGE
Welcome Center
LIONSHEAD VILLAGE
Welcome Center
Elevators
& ADA Accessto Parking
Messages to be second surface machine-cut vinyl, V.3
(Frosted Crystal).
Messages in Sign Package typeface are to replace any existing messages.
Approved by the Design Review Board
ByWarrenCampbellat10:44am,Oct15,2012
11/6/2012
LIONSHEAD WELCOME CENTER
BLDG. SIGNAGE & GRAPHICSDesign Intent4 October, 2012Lionshead Welcome CenterTown of VailPROJECTGreg Hall, Town of VailCLIENT CONTACTHB, JM, DTTEAMEntry Door Graphics50th AnniversaryTemporary Patches2.2c1112 Pearl Street Boulder, CO 80302TEL 303.447.8202 FAX 303.440.7069www.commarts-boulder.comwww.stantec.com
These drawings express visual design intent only. Final engineering, materials and fabrication shall remain the responsibility of the fabricator.
1
ElevationSCALE: 3/8"= 1'-0"South Entry 2 (“Cat Door”)Street Level Elevator Lobby
2
ElevationSCALE: 3/8"= 1'-0"South Entry 2Vestibule Entry
3
ElevationSCALE: 3/8"= 1'-0"South Entry 3Street Level Primary Entry
4
ElevationSCALE: 3/8"= 1'-0"South Entry 4Street Level Restroom Entry
5
ElevationSCALE: 3/8"= 1'-0"North Entry, 3rd LevelVestibule Entry
2
1
3
4
5
South Entry 2South Entry 33rd Level North Vestibule Entry
South Entry 4
2-Sided full color digitally printed logo on white vinyl applied second surface
Diagrammatic Key Plan
Restrooms
Public Lockers
Restrooms & Lockers
The
Grand View
LIONSHEAD VILLAGEWel
coooommmmmme Ce
ntteeeerrrrrr
LIONSHEAD VILLAGELIONSHEADVILLAGELIONSHEADVILLAGEWelce Cent
r
Welccoooommmmmmme
Cenntteeeeeeerrrrrrr
Welcommmmme
Centeeeeerrrrr
LIONSHEAD VILLAGE
Welcome Center
LIONSHEAD VILLAGE
Welcome Center
Elevators
& ADA Accessto Parking
Thheeeeeees
enggggggi
resresssspspresprespresresresss
respspsp
Temporary logo decals applied to all glass entry doors: street level and Grand View room.
8 1/2"
1'-0"4"
Approved by the Design Review Board
ByWarrenCampbellat10:44am,Oct15,2012
11/6/2012
LIONSHEAD WELCOME CENTER
BLDG. SIGNAGE & GRAPHICSDesign Intent4 October, 2012Lionshead Welcome CenterTown of VailPROJECTGreg Hall, Town of VailCLIENT CONTACTHB, JM, DTTEAMVehicularDirectionalSingle Post3.1.11112 Pearl Street Boulder, CO 80302TEL 303.447.8202 FAX 303.440.7069www.commarts-boulder.comwww.stantec.com
These drawings express visual design intent only. Final engineering, materials and fabrication shall remain the responsibility of the fabricator.
2
ElevationSCALE: 3/8" = 1'-0"
1
Photo CompositeSCALE: NTS
Sign Type 1.2.5-Freestanding Sign
Plate metal brand detail, every pole at 5'-0" AFF.
Sign Type 1.2.4-Threshold Sign(not visible here)
CDOT Class III sign assembly.6'-0" x 6'-0" x 1/4" Aluminum sign panel. Face painted P.1
(Dk Lionshead Red) with V.1
(Reflective White) graphicsSign supported by single tapering post assembly. Post, painted P.3
(Black) tapers
from 8" at bottom to 4" at top. Post has (5) 6" bands of 1/2" plate stock, painted P.2
(Lionshead Anthracite). Second band from the bottom has cut-out 1/4" logo backer plate, painted P.3
(Black), with 1/4" raised logo, P.2
(Lionshead Anthracite), 2-sides. Top of post has domed cap.2-Layer brand logo of 1/2" plate stock, 2-sides.
Short TermParking OnlyDrop-OffWelcome Center
6'-0"
12'-6"
7'-0"
Approved by the Design Review Board
ByWarrenCampbellat10:44am,Oct15,2012
11/6/2012
LIONSHEAD WELCOME CENTER
BLDG. SIGNAGE & GRAPHICSConceptual Design4 October, 2012Lionshead Welcome CenterTown of VailPROJECTGreg Hall, Town of VailCLIENT CONTACTHB, JM, DTTEAMPedestrianDirectional-Wall Mount3.2.11112 Pearl Street Boulder, CO 80302TEL 303.447.8202 FAX 303.440.7069www.commarts-boulder.comwww.stantec.com
These drawings express visual design intent only. Final engineering, materials and fabrication shall remain the responsibility of the fabricator.
1
Elevation DetailSCALE: 3/8"= 1'-0"
Level 1 Core Entry
Level 1 Core Entry
Sign Tpe 1.4.1s
Level 2Core Entry
Level 2 Core Entry
Level 2 Pedestrian EntrySouth Wall
Level 2 Pedestrian EntryNorth Wall
Level 2 Pedestrian EntrySouth Wall
Level 2 Pedestrian EntryNorth Wall
Vail Recreation DistrictImagination StationVRD Community ProgrammingLionshead Village
Welcome Center
The Grand ViewTransit CenterLionshead VillageWelcome Center
Lionshead Village
Welcome Center
Lionshead Village
Welcome Center
1/4" Plate aluminum sign panel pinned 1 1/2" off (stone) wall surface. Panel painted P.1
(Dk. Lionshead
Red).1/4" x 11/2" Attachment straps at top and bottom. Straps painted P.3
(Black). 1/2" Dia. vandal resistant head fasteners, painted to match fieldMessages are masked and enamel painted P.4
(White)
Note- It is anticipated to use the ECO Transit logo where applicable
Approved by the Design Review Board ByWarrenCampbellat10:44am,Oct15,2012
11/6/2012
LIONSHEAD WELCOME CENTER
BLDG. SIGNAGE & GRAPHICSDesign Intent4 October, 2012Lionshead Welcome CenterTown of VailPROJECTGreg Hall, Town of VailCLIENT CONTACTHB, JM, DTTEAMPedestrian Direc-tionalExisting Pole Mount Directional Panels3.2.41112 Pearl Street Boulder, CO 80302TEL 303.447.8202 FAX 303.440.7069www.commarts-boulder.comwww.stantec.com
These drawings express visual design intent only. Final engineering, materials and fabrication shall remain the responsibility of the fabricator.
2
ElevationSCALE: 1/2"= 1'-0"
1
AxonometricSCALE: NTS
3
Photo CompositeSCALE: NTS
Note: this sign type is of the same construction as Sign Type 1.3.4: Existing Pole Mount Facility I.D. As a directional sign, this type includes an arrow icon. 2-Sided cabinet construction blade mount icon signs fastened to an existing (light) pole.3" Thick fabricated icon shapes are supported by 10" high bracket arms, same thickness that fasten to compression cuffs that wrap existing posts (post sizes will vary). Entire assembly painted P.3 (Black).
Both faces of icon shapes have inset 1/4" plate stock panels, secured with countersunk vandal resistant mechanical fasteners, painted P.1
(Dk. Lionshead Red).
Faces of inset panels have masked and enamel painted graphics, P.4
(White).
Compression cuffsBracket ArmIcon FrameInset icon facesPainted Graphics
14'-8"
Total
14'-0"
Poles
8'-0"
Min
1'-2"
Icon Frame
1'-3 1/2"
Arrow Frame
10"
Cuff
Approved by the Design Review Board ByWarrenCampbellat10:44am,Oct15,2012
11/6/2012
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: November 6, 2012
ITEM/TOPIC: Council Dinner Break
11/6/2012
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: November 6, 2012
ITEM/TOPIC: Citizen's Participation
PRESENTER(S): Public
11/6/2012
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: November 6, 2012
ITEM/TOPIC: Ever Vail Applications. The Community Development Department will present
a recap of the four (4) Ever Vail development applications before the Vail Town Council and
the action taken on the master plan amendment. The Community Development Department
requests that the major subdivision and Ordinance Nos. 7, 8 and 9, Series of 2011 be
continued to the Decemebr 4, 2012 public hearing.Major Subdivision: A request for a review
of a preliminary plan for a major subdivision, pursuant to Chapter 13-3, Major Subdivision, Vail
Town Code, to allow for the creation of two lots for the redevelopment of the properties known
as Ever Vail (West Lionshead), located at 862, 923, 934, 953, 1000 and 1031 South Frontage
Road West, and the South Frontage Road West right-of-way/unplatted (a complete legal
description is available for inspection at the Town of Vail Community Development
Department), and setting forth details in regard thereto. (PEC080062)Rezoning (Ordinance
No. 7, Series of 2011): A request for a recommendation to the Vail Town Council for a zone
district boundary amendment, pursuant to Section 12-3-7, Amendment, Vail Town Code, to
allow for a establish Lionshead Mixed Use 2 District zoning on Parcels 1 and 2 of the Ever Vail
Subdivision located generally at 862, 923, 934, 953, 1000, and 1031 South Frontage Road,
and the South Frontage Road right-of-way/unplatted (a complete legal description is available
for inspection at the Town of Vail Community Development Department), and setting forth
details in regard thereto. (PEC080061)Special Development District Amendment (Ordinance
No. 8, Series of 2011): A request for a recommendation to the Vail Town Council for a major
amendment to Special Development District No. 4, Cascade Village, pursuant to Section 12-
9A-10, Amendment Procedures, Vail Town Code, to allow for the removal of Development
Area D (Glen Lyon Office Building) from Special Development District No. 4, Cascade Village,
and for a zone district boundary amendment, pursuant to Section 12-3-7, Amendment, Vail
Town Code, to include the subject property in the Lionshead Mixed Use 2 District, located at
1000 South Frontage Road West/Lot 54, Glen Lyon Subdivision, and setting forth details in
regard thereto. (PEC090036)Title 12, Zoning Regulations, Vail Town Code, Amendment
( Ordinance No. 9, Series of 2011): A request for a final recommendation to the Vail Town
Council for prescribed regulation amendments, pursuant to Section 12-3-7, Amendment, Vail
Town Code, to amend Section 12-10-19, Core Areas Identified, Vail Town Code, to amend the
core area parking maps to include "Ever Vail" (West Lionshead) within the "Commercial Core"
designation, and setting forth details in regard thereto. (PEC080065)
PRESENTER(S): Warren Campbell
ACTION REQUESTED OF COUNCIL: The Community Development Department requests
that the major subdivision and Ordinance Nos. 7, 8, and 9, Series of 2011 be continued to the
December 4, 2012 public hearing.
BACKGROUND: Major Subdivision: On January 10, 2011, the Planning and Environmental
Commission forwarded a recommendation of approval, with conditions, on the preliminary plan
for the major subdivision to establish Parcels 1 and 2 of the Ever Vail Subdivision, by a vote of
5-0-2 (Viele and Cartin recused).Rezoning: On January 10, 2011, the Planning and
Environmental Commission forwarded a recommendation of approval, with conditions, for a
zone district boundary amendment to establish Lionshead Mixed Use 2 District zoning on
Parcels 1 and 2 of the Ever Vail Subdivision, by a vote of 5-0-2 (Viele and Cartin recused).
Special Development District Amendment: On January 24, 2011, the Planning and
Environmental Commission forwarded a recommendation of approval, with conditions, for a 11/6/2012
major amendment to Special Development District (SDD) No. 4, Cascade Village, to remove
the Glen Lyon Office Building from the SDD in order for it to be incorporated into the Ever Vail
Subdivision, by a vote of 4-0-2 (Viele and Cartin recused). Title 12, Zoning Regulations, Vail
Town Code, Amendment: On January 11, 2010, the Planning and Environmental Commission
forwarded a recommendation of approval, with conditions, for a prescribed regulations
amendment to Section 12-10-19, Core Areas Identified, Vail Town Code, by a vote of 4-0-2
(Viele and Cartin recused).
STAFF RECOMMENDATION: The Community Development Department requests that the
major subdivision and Ordinance Nos. 7, 8, and 9, Series of 2011 be continued to
the December 4, 2012 public hearing.
ATTACHMENTS:
Town Council Memorandum
11/6/2012
TO: Vail Town Council
FROM: Community Development Department
DATE: November 6, 2012
SUBJECT: Recap of the Ever Vail development applications before the Vail Town Council
and the process moving forward.
I. SUMMARY
The purpose of this memorandum is to provide a recap of the four (4) Ever Vail
development applications before the Vail Town Council and the action taken on the
master plan amendment. Those applications are as follows:
• Lionshead Redevelopment Master Plan
• Major subdivision
• Zone district boundary amendment (zoning)
• SDD No. 4, Cascade Village, major amendment
• Prescribed regulations amendment to establish commercial core parking
requirements
II. LIONSHEAD REDEVELOPMENT MASTER PLAN
Lionshead Redevelopment Master Plan Amendments (Resolution No. 6, Series of
2011)
A master plan is an adopted document for a specific land area within a community. The
master plan is a guide providing a framework for decision makers to determine the
merits of a proposal. An applicant must demonstrate compliance with the
recommendations of the adopted master plan as a part of any proposal. Ever Vail is
included within the study boundaries of the Lionshead Redevelopment Master Plan.
On October 18, 2011 the Vail Town Council adopted Resolution No. 6, Series of 2011
by a vote of 6-1-0 (Foley opposed). The record of the public hearing reflects
Councilman Foley’s opposition as being no clear time table for the construction of the
Simba Run underpass. Resolution No. 6, Series 2011 have been in effect for the past
year.
11/6/2012
Town of Vail Page 2
III. MAJOR SUBDIVISION
The applicant has submit a major subdivision application to consolidate the Holy Cross
Lot, Vail Resorts Maintenance Yard, Vail Professional Building, Cascade Crossing, Glen
Lyon Office Building, former BP gas station, and the frontage road right-of-way into two
(2) new parcels. The subdivision process allows for the creation of a defined property
interest (parcel, tract, lot, condominium, etc.) from a single or multiple tracts of land. A
subdivision can include the reconfiguration and/or elimination of property boundaries
when multiple properties are involved. When a subdivision involves more than four lots
the Vail Town Code prescribes the major subdivision process.
The major subdivision process includes the review and adoption of a preliminary plan in
advance of the submittal and approval of the final plat. The preliminary plan allows for
the review and comment on a proposed subdivision by the Planning and Environmental
Commission, staff, multiple outside agencies, and utilities on the appropriateness of
many aspects (utility provision, easements, access, zoning compliance, etc.) of the
proposal. Subsequent to the review and approval of the preliminary plan the applicant
submits a final plat for review and approval.
On January 10, 2011, the Planning and Environmental Commission forwarded a
recommendation of approval, with conditions, with regard to the Ever Vail Preliminary
Plan which proposes to establish Parcels 1 and 2 of the Ever Vail Subdivision and right-
of-way for the relocated South Frontage Road by a vote of 5-0-2 (Cartin and Viele
recused).
The conditions included with the recommendation of approval were as follows:
1. The applicant shall be required to enter into a subdivider’s agreement with the
Town of Vail, which shall detail all elements negotiated between the applicant
and the Town prior to the approval of the preliminary plan by the Town Council.
2. This approval for a preliminary plan is contingent upon approval of the
associated special development district major amendment application and the
adoption of the proposed Lionshead Mixed Use 2 District zoning for the
property.
3. The applicant shall submit the final plat for review and approval by January 10,
2012, per Section 13-3-6, Final Plat, Vail Town Code.
Before recommending approval, approval with conditions, or disapproval of the limited
elements proposed for the preliminary plan at this hearing, the Planning and
Environmental Commission was required to consider the following criteria with respect
to the proposed subdivision:
1. The extent to which the proposed subdivision is consistent with all the
applicable elements of the adopted goals, objectives and policies outlined in
11/6/2012
Town of Vail Page 3
the Vail comprehensive plan and is compatible with the development
objectives of the town; and
2. The extent to which the proposed subdivision complies with all of the
standards of this title, as well as, but not limited to, Title 12, "Zoning
Regulations", of this code, and other pertinent regulations that the planning
and environmental commission deems applicable; and
3. The extent to which the proposed subdivision presents a harmonious,
convenient, workable relationship among land uses consistent with municipal
development objectives; and
4. The extent of the effects on the future development of the surrounding area;
and
5. The extent to which the proposed subdivision is located and designed to avoid
creating spatial patterns that cause inefficiencies in the delivery of public
services, or require duplication or premature extension of public facilities, or
result in a "leapfrog" pattern of development; and
6. The extent to which the utility lines are sized to serve the planned ultimate
population of the service area to avoid future land disruption to upgrade
undersized lines; and
7. The extent to which the proposed subdivision provides for the growth of an
orderly viable community and serves the best interests of the community as a
whole; and
8. The extent to which the proposed subdivision results in adverse or beneficial
impacts on the natural environment, including, but not limited to, water quality,
air quality, noise, vegetation, riparian corridors, hillsides and other desirable
natural features; and
9. Such other factors and criteria as the commission and/or council deem
applicable to the proposed subdivision.
IV. ZONE DISTRICT BOUNDARY AMENDMENT (Ordinance No. 7, Series of 2011)
The applicant has submitted an application to apply the Lionshead Mixed Use-2 zone
district on the two (2) parcels proposed to be created by the major subdivision.
Applications involving the subdivision of property interest to establish new parcels must
include a zone district boundary amendment to establish the appropriate zone district
designation. The zone district boundary amendment process includes criteria for review
and establishment a zone district designation. The proposed zone district designation
of a property shall be in compliance with the adopted comprehensive plan including the
Lionshead Redevelopment Master Plan.
11/6/2012
Town of Vail Page 4
The properties included in the Ever Vail development are currently zoned as follow:
• Vail Resorts Maintenance Yard – Lionshead Mixed Use 2
• Holy Cross Lot – Lionshead Mixed Use 2
• Former gas station site – Lionshead Mixed Use 2
• Vail Professional Building – Arterial Business District
• Cascade Crossing – Arterial Business District
• Glen Lyon Office Building – SDD No. 4
• South Frontage Road West right-of-way – No zoning designation
On January 10, 2011 the Planning and Environmental Commission forwarded a
recommendation of approval, with conditions with regard to the rezoning of the
proposed Parcels 1 and 2 of the Ever Vail Subdivision by a vote of 5-0-2 (Cartin and
Viele recused)
The conditions included with the recommendation of approval were as follows:
1. Approval of this zone district boundary amendment is contingent upon the
applicant obtaining Town of Vail approval of the associated major amendment
to a special development district to allow for the removal of Development Area
D (Glen Lyon Office Building) from Special Development District No. 4,
Cascade Village.
2. Approval of this zone district boundary amendment shall only become effective
upon recording of the associated Ever Vail Subdivision Final Plat as approved
by the Planning and Environmental Commission and the Vail Town Council in
accordance with Title 13, Subdivision Regulations, Vail Town Code.
Before acting on an application for a zone district boundary amendment, the Planning
and Environmental Commission and Town Council shall consider the following factors
with respect to the requested zone district boundary amendment.
1. The extent to which the zone district amendment is consistent with all the
applicable elements of the adopted goals, objectives and policies outlined in the
Vail Comprehensive Plan and is compatible with the development objectives of
the Town; and
2. The extent to which the zone district amendment is suitable with the existing
and potential land uses on the site and existing and potential surrounding land
uses as set out in the Town’s adopted planning documents; and
3. The extent to which the zone district amendment presents a harmonious,
convenient, workable relationship among land uses consistent with municipal
development objectives; and
11/6/2012
Town of Vail Page 5
4. The extent to which the zone district amendment provides for the growth of an
orderly viable community and does not constitute spot zoning as the
amendment serves the best interests of the community as a whole; and
5. The extent to which the zone district amendment results in adverse or
beneficial impacts on the natural environment, including but not limited to water
quality, air quality, noise, vegetation, riparian corridors, hillsides and other
desirable natural features; and
6. The extent to which the zone district amendment is consistent with the purpose
statement of the proposed zone district; and
7. The extent to which the zone district amendment demonstrates how conditions
have changed since the zoning designation of the subject property was
adopted and is no longer appropriate.
8. Such other factors and criteria as the Commission and/or Council deem
applicable to the proposed rezoning.
V. SPECIAL DEVELOPMENT DISTRICT NO. 4, CASCADE VILLAGE, MAJOR
AMENDMENT (Ordinance No. 8, Series of 2011)
The applicant has submitted an application proposing to remove the Glen Lyon Office
Building parcel from the Cascade Village Special Development District (SDD). To
remove the Glen Lyon Office Building, Area D, from the SDD requires a major
amendment. The removal of the Glen Lyon Office Building parcel allows for the
incorporation of the parcel into the proposed Ever Vail applications for a major
subdivision and zone district boundary amendment.
On January 24, 2011, the Planning and Environmental Commission forwarded a
recommendation of approval, with conditions, for a major amendment to Special
Development District (SDD) No. 4, Cascade Village, to remove the Glen Lyon Office
Building from the SDD in order for it to be incorporated into the Ever Vail Subdivision, by
a vote of 4-0-2 (Cartin and Viele recused).
The conditions included with the recommendation of approval were as follows:
1. Approval of this major amendment to a special development district is
contingent upon the applicant obtaining Town of Vail approval of the associated
request to amend the zone district boundaries of the Town of Vail Official
Zoning Map to zone Parcels 1 and 2 of the Ever Vail Subdivision to the
Lionshead Mixed Use 2 District.
2. Approval of this major amendment to a special development district shall only
become effective upon recording of the associated Ever Vail Subdivision Final
Plat as approved by the Planning and Environmental Commission and the Vail
11/6/2012
Town of Vail Page 6
Town Council in accordance with Title 13, Subdivision Regulations, Vail Town
Code.
The Town Code provides nine design criteria which shall be used in evaluating the
merits of a major amendment to an established SDD. It shall be the burden of the
applicant to demonstrate that submittal material and the proposed development plan
comply with each of the following standards, or demonstrate that one or more of them is
not applicable, or that a practical solution consistent with the public interest has been
achieved.
1. Design compatibility and sensitivity to the immediate environment,
neighborhood and adjacent properties relative to architectural design, scale,
bulk, building height, buffer zones, identity, character, visual integrity and
orientation.
2. Uses, activity and density which provide a compatible, efficient and workable
relationship with surrounding uses and activity.
3. Compliance with parking and loading requirements as outlined in Chapter
12-10 of the Vail Town Code.
4. Conformity with the applicable elements of the Vail Comprehensive Plan,
Town policies and Urban Design Plan.
5. Identification and mitigation of natural and/or geologic hazards that affect
the property on which the special development district is proposed.
6. Site plan, building design and location and open space provisions designed
to produce a functional development responsive and sensitive to natural
features, vegetation and overall aesthetic quality of the community.
7. A circulation system designed for both vehicles and pedestrians addressing
on and off-site traffic circulation.
8. Functional and aesthetic landscaping and open space in order to optimize
and preserve natural features, recreation, views and functions.
9. Phasing plan or subdivision plan that will maintain a workable, functional and
efficient relationship throughout the development of the special development
district.
VI. PRESCRIBED REGULATION AMENDMENT TO TITLE 12, ZONING REGULATIONS,
VAIL TOWN CODE (Ordinance No. 9, Series of 2011)
The applicant has submitted an application proposing to include the Ever Vail
development site within the commercial core parking designation area. The request
11/6/2012
Town of Vail Page 7
would allow for Ever Vail to utilize the parking generation rates for properties located
within Vail’s Commercial Cores (generally Vail Village and Lionshead). These parking
generation rates are reduced from those areas located outside the commercial cores.
An application to propose this change is entitled a prescribed regulations amendment
pursuant to the Vail Town Code.
On January 11, 2010, the Planning and Environmental Commission forwarded a
recommendation of approval, with a condition, for a prescribed regulations amendment
to Section 12-10-19, Core Areas Identified, Vail Town Code, to allow for the proposed
Ever Vail to utilize the parking requirements for commercial core areas, by a vote of 4-0-
2 (Cartin and Viele recused)
The condition included with the recommendation of approval was as follows:
1. That this recommendation for the inclusion of Ever Vail within the commercial
core area parking map is contingent upon the approval of the remaining
applications which will cause the project to receive its full entitlements.
The Vail Town Code prescribes the process, criteria, and findings for reviewing a
proposed prescribed regulations amendment. In reviewing an application of this type
the Planning and Environmental Commission and Town Council shall consider the
following factors with respect to the requested text amendment:
1. The extent to which the text amendment furthers the general and specific
purposes of the zoning regulations; and
2. The extent to which the text amendment would better implement and better
achieve the applicable elements of the adopted goals, objectives, and policies
outlined in the Vail comprehensive plan and is compatible with the
development objectives of the town; and
3. The extent to which the text amendment demonstrates how conditions have
substantially changed since the adoption of the subject regulation and how
the existing regulation is no longer appropriate or is inapplicable; and
4. The extent to which the text amendment provides a harmonious, convenient,
workable relationship among land use regulations consistent with municipal
development objectives; and
5. Such other factors and criteria the planning and environmental commission
and/or council deem applicable to the proposed text amendment.
VII. NEXT STEPS
• December 4, 2012, final review of the major subdivision application and first
reading of Ordinance Nos. 7, 8, and 9, Series of 2011.
11/6/2012
Town of Vail Page 8
• December 18, 2012, review and adoption of the major subdivision, and second
reading of Ordinance Nos. 7, 8, and 9, Series of 2011
VIII. STAFF RECOMMENDATION
The Community Development Department requests that the Vail Town Council continue
the Major Subdivision, Ordinance Nos. 7, 8, and 9, Series of 2011 to the December 4,
2012 public hearing.
11/6/2012
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: November 6, 2012
ITEM/TOPIC: First reading of 2013 Budget Ordinance No. 16, Series 2012
PRESENTER(S): Kathleen Halloran
ACTION REQUESTED OF COUNCIL: Approve or approve with amendments 2013 Budget
Ordinance No. 16, Series 2012
BACKGROUND: Please see attached memo
STAFF RECOMMENDATION: Approve or approve with amendments 2013 Budget
Ordinance No. 16, Series 2012
ATTACHMENTS:
2013 budget
11/6/2012
TO: Vail Town Council
FROM: Finance Department
DATE: November 1, 2012
SUBJECT: 2013 Proposed Budget – Ordinance 16
I. SUMMARY
The budget process began back on July 17th with a discussion of budget philosophy. Since
then, Council has reviewed revenue projections, five year capital plans and a five year operating
outlook. This first reading of Ordinance 16 is the culmination of many months of budgetary
discussions, and includes additional information requested during the October 16th meeting as
identified below.
II. DISCUSSION
The following are responses relating to Council’s questions during the first look at the
operating budget discussed October 16th, or changes made to the previous five-year capital
plans presented on August 21st:
General Fund:
• A presentation was requested of Highline Sports for the U.S. Open Burton Snowboard
Championships event funding request, and additional details of sponsor benefits for the
Birds of Prey event produced by the Vail Valley Foundation. Please see Attachment A
(pages A-1 and A-2 for details).
• Council requested a historical look at the share of healthcare costs paid by employees,
which includes out-of-pocket expenses such as deductibles, premiums and co-pays.
Please see Attachment B for details:
Page B-1 demonstrates the changes made to employee’s health plans and increased
cost share to employees over five years. For example, since 2009, deductibles have
increased from $500 to $3,000 (family), out-of-pocket maximums have increased from
$4,500 to $8,000 (family), and premiums have doubled from $180 to $360 per month
(family). Items highlighted in red indicate a change in plan design.
• Council also requested a historical look at salary and benefits expense. Please see
Attachment C for details on TOV expenditures, regression analysis and comparative
data:
Page C-1 is a comparative analysis to other counties and municipalities as well as a
comparison to all entities participating in the Mountain States’ Employers Council survey.
The town is on par with Pitkin and Summit counties, higher than Steamboat, and well
11/6/2012
Town of Vail Page 2
below all others including Aspen, Avon, Breckenridge, Snowmass and Eagle County. In
comparing to Mountain States’ Employers and consolidated municipal data, the town is
on par for entry-level or front line positions, but falls behind for mid-level to executive
type positions.
Page C-2 provides a five-year look at where the town ranks compared to other counties
and municipalities versus today. In 2007 the town was a slightly higher payer than
competing municipalities and in 2012 now pays lower than those same municipalities.
Page C-3 is a five year look at the town’s General Fund salary and benefit expenses.
Capital Projects Fund:
• Expenditures relating to the municipal redevelopment are reflected at a total cost of
$15.0 million across three years, not including 2012 budgeted expenditures for
architecture, project management and developer agreement ($880K), offset with the
$5.0 million revenue from the medical group in 2013. Financing is not reflected at this
time, but will be updated for the second reading of this Ordinance pending work session
discussions.
• Cost estimates for future projects were calculated using current year pricing and may
need adjustment as the project(s) are clarified with final design and grow closer to the
construction timeframe.
Real Estate Transfer Tax Fund:
• The Ford Park Fields project was updated in 2014 to reflect design and other changes
reviewed by Council in August. Funds needed in 2013 will be re-appropriated in the
spring from un-used project funds currently budgeted in 2012.
• Gore Valley Trail from Donovan Park to West Vail was patched this year and those
improvements will last for a few years; Reconstruction of this trail planned for 2013 &
2014 totaling $675,000 has been removed.
11/6/2012
TO: Town of Vail; Town Council
FROM: James Deighan, Highline
DATE: Oct. 31, 2012
SUBJECT: Funding for Burton US Open
How much funding is coming from other sources/sponsors, in-kind and cash?
100% of the funding (cash) for the Burton US Open is coming from Burton and its partners.
Burton is a private company, and as such doesn’t share financials comprehensively. Currently,
there are partners who are paying in amounts of seven figures and below.
With the additional requested TOV funds, Burton will:
• Increase and enhance marketing efforts for the Burton US Open in local/regional media
and Vail's key International markets
• Increase and enhance social media intiatives surrounding the Burton US Open
• Take television production for the event to the next level
• Allocate funds to allow for premium talent at free concerts
• Expand in-town presence of the Burton US Open, i.e. create family-oriented activities at
Solaris.
What happens to the event if funding is lower than requested?
If TOV funding comes in lower than requested, the event will still happen as planned. However,
we'll be required to reduce the event’s precence in town, make cuts in the marketing and media
plan and reduce the number and/or production costs for the free in-town concerts and other
nighttime events.
In years past, the majority of the event took place on the mountain in Stratton. The main impetus
behind bringing the event to Vail is to enhance and grow the lifestyle aspect of the Burton US
Open. The on-mountain event will naturally evolve, but it will take strong support from the Vail
community to grow the in-town presence of the event.
What funding did Stratton provide in previous years for the event?
Snowmaking $ 320,000
Staff $ 27,000
Fuel $ 8,000
Equipment $ 32,000
Marketing $ 40,000
Approx. Total $ 427,000
Additional notes to consider:
Stratton's involvement with Burton US Open was all in-kind, as the ownership structure of the
town/mountain was different from Vail. As Stratton owns both the mountain and town, they were
able to furnish in-kind assets that Vail Resorts cannot. Here, Vail Mountain plays that role to a
point, but cann provide no adiitional out of pocket funding. Assets the event received in Stratton
would not happen in Vail without the requested TOV funding.
In essence, additional funding from TOV will allow extensive integration and activation within
Town of Vail.
11/6/2012
A-2
Birds of Prey-Town of Vail
Hospitality benefits:
• Nine (9) 3-day VIP credentials
• Nine (9) Welcome Party invitations
Creative (Town Of Vail logo inclusion):
• Poster
• Mini schedule
• Thank you Sponsors page/digital event
program
• Bcworldcup.com with hyperlink
Print advertising (Town Of Vail logo inclusion):
• Denver Post Snow Themed Travel
• Denver Post Warren Miller Pullout
• Denver Post Thanksgiving Day
• Vail Daily
• Daily Weekly
Radio (Town Of Vail Tag / Mention):
• Pre event radio promotions
The above exposure is provided in exchange
for approximately $11,500 to $13,500 in kind
for use of Town of Vail bus inventory and
drivers (staff).
11/6/2012
Town of VailMedical Plan Design History
2013
IN NETWORK
80% PPOHDHP80% PPOHDHP80% PPOHDHP80% PPOHDHPNew Plan
Deductible Single$250$1,000$250$1,000
$750$1,500
$750$1,500
$1,500
Family$500$2,000$500$2,000
$1,500$3,000
$1,500$3,000
$3,000
Out-of-Pocket Maximum Single$2,500$2,500$2,500$2,500
$3,000$3,000$4,000$4,000
$4,000
Family$4,500$4,500$4,500$4,500
$6,000$6,000$8,000$8,000
$8,000
Coinsurance
80%90%80%90%80%90%80%90%
80%
Physician Office Visit
$2590% + ded$2590% + ded$2590% + ded$2590% + ded
$35 - $50
EMPLOYEE PREMIUMEmployee Only - monthly
$60$30$70$35$80$40$90$45
$90
% Increase from prior yr
20%20%17%17%14%14%13%13%0% - 100%
Employee + Spouse
$120$60$140$70$200$100$255$150
$255
% Increase from prior yr
20%20%17%17%43%43%28%50%0% - 70%
Employee + Family
$180$90$210$105$300$150$360$200
$360
% Increase from prior yr
20%20%17%17%43%43%20%33%0% - 70%Deleted Premium 90% Plan
One Plan
2009201020112012Attachment
B‐
1
11/6/2012
Town of Vail
2012 Compensation
$20,000.00
$40,000.00
$60,000.00
$80,000.00
$100,000.00
$120,000.00
02004006008001000
TOV Base
All MSEC Base
City Base
Base Salary Practice
TOV vs. All Organizations (MSEC)/All Cities
July, 2012
$20,000.00
$40,000.00
$60,000.00
$80,000.00
$100,000.00
$120,000.00
02004006008001000
TOV Base
Aspen Base
Steamboat Base
Pitkin County Base
Summit County Base
Avon Base
Breckenridge Base
Snowmass Base
Eagle County Base
Base Salary Practices
TOV vs. Counties/Municipalities
July, 2012
Points
Attachment C‐1
11/6/2012
$20,000.00
$40,000.00
$60,000.00
$80,000.00
$100,000.00
02004006008001000
Cnty/MunisTOV
Base Salary Practice
TOV vs. Counties/Municipalities
2007
$20,000.00
$40,000.00
$60,000.00
$80,000.00
$100,000.00
$120,000.00
02004006008001000
County/Muni Base
TOV Base
Base Salary Practice
TOV vs. Counties/Municipalities
2012
Attachment C‐2
Town of Vail
2007 -2012 Compensation
11/6/2012
Town of VailFive-Year History for General Fund
200720072008200820092009201020102011201120122013BudgetActualBudgetActualBudgetActualBudgetActualBudgetActualBudgetProposed
Salaries 12,227,608 12,074,815 13,371,331 13,319,994
13,750,464
13,357,585
13,611,200
13,045,680
13,811,947
13,122,291
13,726,371
13,925,030
Benefits 4,252,538 4,325,805 4,519,262 4,404,800 4,666,547 4,555,786 4,621,972 4,622,295 4,566,277 4,483,006 4,600,396
4,736,153
Total Compensation and Benefits16,480,146 16,400,620 17,890,593 17,724,794 18,417,011 17,913,371 18,233,172 17,667,975 18,378,224 17,605,297 18,326,767 18,661,183
Savings from Vacancies:
(79,526)
(165,799) (503,640) (565,197) (772,927)
Attachment C-3
11/6/2012
2013 PROPOSED BUDGET
First Reading of
Ordinance No. 16, Series 2012
November 6, 2012
11/6/2012
Town of Vail
Proposed 2013 Budget
Table of Contents
2013 Budget Highlights 1
Major Revenue Analysis 10
Summary of Changes in Personnel 11
Ten-Year Summary of Budgeted Positions by Department 12
Employee Benefits Summary 14
This report shows the list of employee benefits by percentage and costs.
General Fund Revenue and Expenditures 15
This schedule shows the major revenue and expenditures by category
in the General Fund
Summary of Operating Expense 17
This schedule shows all operating expenditures, no matter what Fund they are
paid from
Contributions and Special Events 18
Capital Projects Fund Revenue and Expenditures 29
This schedule shows revenue by type and expenditures by project in the Capital
Projects Fund for 2012, Proposed 2013, and 2014 - 2017 plan
Real Estate Transfer Tax Fund Revenue and Expenditures 32
This schedule shows revenue by type and expenditures by project in the RETT
Fund for 2012, Proposed 2013, and 2014 - 2017 plan
Marketing (Business License) Fund Revenue and Expenditures 34
Debt Services Fund Revenue and Expenditures 34
Heavy Equipment Fund Revenue and Expenditures 35
Dispatch Services Fund Revenue and Expenditures 35
Conference Center Fund Revenue and Expenditures 36
Health Insurance Fund Revenue and Expenditures 36
11/6/2012
1
TOWN OF VAIL
2013 BUDGET PROPOSAL
GENERAL AND RELATED FUNDS
The Town of Vail 2013 budget proposal presented in this document reflects the town’s
vision to be the premier international mountain resort community in a fiscally responsible
manner. It provides for a continuation of the high level of service the town is known for
and reflects an impressive list of new or improved municipal facilities and services.
The following objectives were used in the creation of the budget:
• Develop a sustainable budget that operates within annual revenues
• The budget will continue to reflect the town’s vision to be the premier
international mountain resort community and will support areas of strategic focus
identified by Council including Improvement of Economic Vitality, Grow a
Balanced Community, Improve the Quality of the Experience and Develop Future
Leadership
• Departments hold expenses flat with the 2012 budget except for new facilities
and IT services relating to ongoing projects and municipal relocation
• Continue “managed vacancies” policy, with the Town Manager’s approval
needed for any vacant position to be filled
• Investigate potential to contract out services where appropriate and when
opportunities arise
• No increase to overall employee headcount (FTEs)
• Assume current levels of service
• Significant commitments to iconic events such as the 2015 Alpine World
Championship, 2015 Nation’s Event at Golden Peak, Pro-cycling Challenge and
Burton US Open funded from General Fund reserves, outside of the town’s
normal operations for the year
• Maintain excess fund balance in the General Fund for flexibility in future financing
decisions for Timber Ridge
The Town is underway with several major capital projects, including a renovation of the
Main Vail Fire Station, a renovation of the Clubhouse at the Vail Golf Course and Nordic
Center, improvements to the Ford Park Fields, improvements to the Ford Amphitheater,
reconstruction of portal entries into Lionshead, renovation of the Vail Village Information
Booth and redevelopment of the town’s municipal site. Historically the town has funded
all capital projects through the Capital Projects Fund, and later through the Real Estate
Transfer Tax fund for eligible projects. Now the town has more options and several of
the town’s more recent (and future) major projects have other sources of funding
including: Vail Reinvestment Authority bonds and other Tax Increment Financing (TIF)
revenue; Conference Center Fund re-allocation; and cost sharing with the Vail
Recreation District and Vail Valley Foundation.
Below are details of assumptions used in the development of the proposed 2013 budget:
REVENUE
The town’s 2013 budget is funded by a projected $53.8 million net revenue budget.
Net revenues exclude inter-fund charges and transfers. 2013 projected revenues are
5.5% less than 2012 amended and a 8.0% decrease from 2011. (See page 10 for Major
Revenue Analysis). The below chart identifies the various sources of town revenue:
11/6/2012
2
Sales Tax will produce approximately 37% of annual revenue for 2013. The $20.1
million of sales tax projected is a 1.5% increase from a forecasted $19.8 million for 2012
collections, and a 2.6% increase from 2011 actual collections.
Real Estate Transfer Tax collections of $4.7 million represent 9% of total annual
revenues. Since 2004, we have separated RETT revenue into two categories:
collections from major redevelopment projects (such as the Four Seasons, Ritz Carlton
Residences, Solaris, etc.) and “base” collections, which represent all other real estate
transactions. This separation allows for more accurate trending. Both “base” collections
and collections from major redevelopment are projected flat with forecasted 2012 and a
6% increase from 2011, assuming a conservative amount of re-sales.
Property and Ownership Tax of $4.2 million will generate 8% of total revenues for 2013.
Last year, newly redeveloped properties helped to offset a 32% decrease in base
property values, for an overall reduction of only 17%. 2013 revenues should be
relatively flat with 2012, as the re-assessment will impact 2014 revenue collections. The
current base mil levy is 4.69 and constitutes 10% of the average taxpayer’s property tax
bill. The property tax projection is based on the August ’12 report received from the
county assessor.
Parking revenue from the transportation centers is projected at $3.8 million for 2013, or
7% of total revenues. This projection is flat with 2012, and a 4.6% decrease from 2011.
Intergovernmental revenue includes federal and state grants, county sales tax, county
road and bridge tax, highway users’ tax, cigarette tax and E911 Authority Board. For
2013, this revenue source represents $2.9 million, or 5% of total revenues for the town.
11/6/2012
3
While the majority of these funds are from taxes, they also include a federal grant of
$39,000 for fire fighters from the SAFER grant.
Ski Lift Tax and Franchise Fees total $3.5 million and $1.1 million, respectively for 2013,
representing 9% of the total annual revenue.
The Rent, Fines and Miscellaneous category appears large due to the $5.0 million
anticipated from the land sale to the Medical Office Building (MOB) group as a part of
the municipal site redevelopment.
The town will continue to receive reimbursement from the Vail Reinvestment Authority
for expenditures directly relating to capital projects within the tax increment district. In
2013, the town expects to be reimbursed a total of $1.2 million for those projects. More
detail on these projects is included below under Capital Projects Fund expenditures.
EXPENDITURES
The town’s expenditure budget for 2013 is $55.3 million excluding inter-fund transfers
and charges. This is a 32.9% decrease from the 2012 amended budget, mainly due to
large capital projects currently underway in 2012 that will most likely continue into 2013
such as the Lionshead Portal projects, renovation of the Vail Village Information Booth,
Guest Service Enhancements and Wayfinding projects, etc. Included in this amount are
capital projects that will be reimbursed from the Vail Reinvestment Authority (see Capital
Projects section below).
Sixty-six percent of the expenditures are to provide municipal services and thirty-four
percent to fund capital improvements. The town does not currently have any debt
service payments due in 2013 or beyond.
Within municipal services, 62% of spending is related to staffing costs. These costs
include salary expense, overtime, and benefits such as health insurance, disability
coverage, worker’s compensation, pension, life insurance, unemployment and Medicare.
The town’s operations are supported by 284 full time equivalent (FTE) positions in 2013,
flat with 2012 and down from 300 at the beginning of 2009. Of these, 212.8 are full-time
11/6/2012
4
regular employees. Shifts in headcount include the reduction of 2 full-time positions, with
those services now contracted out (2 custodian positions). Additions include a .48 FTE
summer seasonal for the streets department based on increased event attendance and
frequency, two summer seasonal positions (.96 FTE) for the landscape and irrigation
crew based on increased maintenance from new facilities and medians, and a .5 FTE for
a temporary position in the Finance department to assist with the new system
implementation. A vacant Code Enforcement Officer position will be filled, which will
provide additional service at high traffic locations such as Hanson Ranch Road, East
Lionshead Circle and Golden Peak. Please refer to page 11 for summary of FTE
changes, and page 12 for a 10-year history of the town’s FTE count.
Employee benefits are projected at $5.9 million, representing 36.7% of base salary
expense for 2013 (please refer to page 14 for a breakout of employee benefits). The
largest single component of benefit cost is health insurance at 49%, followed by pension
contributions at 35%.
Health claims are a significant portion of employee benefits costs and have been
trending at an annual increase of 10% per year for the last several years. Staff is
managing rising costs by sharing a portion of these expenses with employees through
changes to health plan design (for example, increases to employee-paid deductibles, co-
pays and out of pocket maximums). Employee monthly premiums will also increase.
The town plans to use $117,000 of Health Insurance Fund reserves (these reserves
grow from annual contributions by both employees and the town, with most of the
current growth occurring between 2001 and 2008). The reserves are intended to protect
the town from excessive claim activity (unanticipated) in one year, and current reserves
adequately provide this protection. See page 36 for a detailed fund statement for the
Health Insurance Fund.
While the above narrative summarized the overall proposed town financial outlook for
2013, the following provides an explanation of budgetary assumptions for each fund:
11/6/2012
5
GENERAL FUND
The General Fund supports the town’s basic municipal operations. The attached
General Fund proposed budget for these operations has a surplus of $88,380, which
does not include commitments to large special events such as the World Alpine Ski
Championships or Burton US Open Snowboarding Championships. With current
assumptions of $875,000 being spent on these events in 2013, the resulting fund
balance will total $21.6 million at the end of 2013, representing 71% of annual revenues.
25% is the Council directive as the minimum fund balance.
REVENUE - $30,323,775
The General Fund’s primary source of revenue is sales tax followed by property and
ownership tax, parking, and lift tax. While budgeted sales tax collections have increased,
the town has also experienced decreases to both property tax and parking revenues.
Other revenue items have helped to reduce the impact of these decreases in annual
revenue streams, but the town is still challenged to operate within annual collections.
Sales Tax - $12,261,000
In this budget proposal, 61% of the town’s 4% general sales tax is allocated to the
General Fund. The remaining 39% is allocated to the Capital Projects Fund. While this
split is the same percentage used on average over the last 10 years for budget
purposes, the actual share of revenue has averaged 50/50 since 2005. The “split”
percentages change when sales tax collections do better than expected (excess
revenue goes directly to the Capital Projects Fund) and the above averages include the
impact of transfers of fund balance from the General Fund to the Capital Projects Fund.
Since 2001, $10.1 million has been transferred into the Capital Projects Fund for both
specific projects and to increase capital reserves.
Historically Council has approved budgets with a super-majority vote for any split other
than 50/50. While staff is recommending a 61/39 split of sales tax collections, we will
continue to implement the policy of allocating any revenues in excess of the original
budget to the Capital Projects Fund, as has been done in years past.
2013 sales tax revenue is projected to be 1.5% higher than forecasted 2012
collections of $19.8 million, and a 2.6% increase from 2011.
Licenses and Permit Fees - $1,280,580
The largest component of licenses and permits is construction permit fees, which
includes building, mechanical, plumbing, and electrical permits. The 2013 budget for
construction permits is projected based on a four-year average of annual collections and
does not anticipate any major redevelopment projects.
Property Tax, Parking Revenue, Ski Lift Tax and Franchise Fees budgetary
assumptions were discussed above, in the Revenue section.
11/6/2012
6
EXPENDITURES - $31,110,395
As a service organization, the majority of spending relates to staffing. For 2013, this
represents $18.7 million or 60% of total expenditures which includes benefits and a 4%
proposed merit increase based on employee performance.
Departmental spending of $6.8 million (also labeled as “All Other Operating” in the
General Fund statement) is an increase of 3.9% from the 2012 amended budget. With
the impending transition of municipal office locations during construction, the town is
preparing for extensive coordination and planning in order to accomplish a seamless
transition in servicing our customers and guests. In particular, the Information
Technology department has proposed an increase to contract services in the 2013
budget to ensure a simultaneous changeover of our technology and phone systems.
Other notable changes include a request for additional seasonal staffing to help manage
growing attendance at a number of special events, increased operating hours for the
Welcome Centers and operational expenses related to The Grand View, the new
community space in the Lionshead Welcome Center.
“Contributions and Special Events” includes the Economic Development / Commission
on Special Event department, as well as staff recommendations for Council
Contributions (pages 18-28). The 2013 proposed expenditures followed the budget
guidelines for all other departments, to remain flat with 2012 budget.
Additional contributions to the 2015 World Alpine Ski Championships ($250K per year
for 5 years), the 2015 Nations Event at Golden Peak ($375K per year for 4 years) as
well as the Burton US Open (at $250K) are proposed to be funded from General Fund
reserves because they cannot be absorbed within the annual budget allocations. Staff
recommends supplementing the budget at a later date for a potential Pro-cycling
Challenge once more information is gathered about the event.
“Heavy Equipment Operating and Replacement” charges are projected at a less than 1%
increase from the 2012 amended budget. The operating costs are charged back to
departments based on their use of the vehicles and equipment. Replacement charges
are based on a long-term replacement plan for town vehicles. These internal service
charges go into the Heavy Equipment Fund as revenues.
Dispatch Services charges total $569,193 for 2013 based on a three-year average
usage by the town (34.3% of total 911 call volume). While call volume has increased
8.9% from 2012, the 2013 charges are a decrease of 1.1% due to the E911 Authority
Board funding one additional dispatch position. This has reduced the charges to all
participating agencies. These service charges go into the Dispatch Services Fund as
revenue.
The projected 2013 General Fund budget results in a net increase to fund balance of
$88,380 before iconic event spending. Town reserves (fund balance) within the General
Fund are projected at a healthy 71% of annual revenues, or $21.6 million by the end of
2013.
11/6/2012
7
CAPITAL PROJECTS FUND
REVENUE - $14,288,955
Sales tax is a primary revenue source for capital projects. For 2013, $7,839,000 or 39%
of the town’s projected sales tax revenue is allocated to the Capital Projects Fund.
2013 also reflects the $5.0 million in revenue from the sale of land to the Medical Office
Building group as a part of the municipal site redevelopment.
Use Tax collections are budgeted at $1.0 million, flat with the 2012 amended budget.
2012 collections currently exceed the budgeted amount however this includes some
activity from large residential and commercial renovation projects. No major projects are
assumed for 2013.
EXPENDITURES - $14,597,900
$1.2 million of the above will be reimbursed by the Vail Reinvestment Authority (VRA) for
capital projects within the Lionshead TIF District such as Guest Services Enhancements
($500K), a feasibility study for a Simba Run underpass with costs split with CDOT
($200K), a renovation of the Lionshead parking structure entry ($200K) and $310K of
annual parking structure capital maintenance costs.
Other noteworthy projects for 2013 include:
• Construction costs for the start of the municipal redevelopment (mainly the
demolition, site work and parking garage) of $5.0 million
• Municipal relocation cost estimate of $800K, which includes moving costs, rent
expense for the interim period, any required tenant finishes on rental property,
I.T. set up and transition services and relocation of the Live Scan system used by
police (necessary due to building tear-down and redesign). Other items may be
added to this list as we continue investigating relocation impacts.
• Completion of the Main Vail Fire Station renovation at $1.75 million; this project
was started in 2012.
• Guest Service Enhancement project ($1.1M), with $500,000 to be reimbursed by
VRA for improvements within the district.
• CDOT-required parking at Safeway at a total cost of $700,000
• Business Systems replacement totaling $575K which includes $175K to
complete the replacement of the town’s financial accounting system (as
previously budgeted over a two-year period) and $350K for the replacement of
the Community Development permitting system. Both projects were reviewed by
an internal IT steering committee.
The Capital Projects fund is projected to have a fund balance of $12.6M at the end of
2013, not including financing options for the municipal project.
11/6/2012
8
REAL ESTATE TRANSFER TAX (RETT) FUND
REVENUE - $4,877,215
The primary revenue source for this fund is the 1% real estate transfer tax, accounting
for $4,671,000 in projected revenue for 2013. Collections are projected flat with
forecasted 2012 assuming a conservative amount of re-sales.
EXPENDITURES - $4,274,378
Use of the RETT Fund is restricted by ordinance to parks, recreation, open space, and
environmental sustainability. RETT currently provides funding for both operating and
capital expenditures within those categories. Total operating expense of $2.4M for 2013
includes:
• Annual Park and Landscape maintenance ($1.4M)
• Environmental Sustainability staff and programs ($250,000)
• Continuation of Forest Health projects ($195,000)
• Management of AIPP programs ($94,005)
• Betty Ford Alpine Garden annual support ($65,620)
• Eagle River Watershed Council support for Black Gore Creek projects ($62,000)
Noteworthy capital projects for 2013 include:
• Stream bank mitigation ($750,000)
• Bike lanes on the south frontage road ($600K) from West Vail to roundabout to
Matterhorn
• The start of construction for improvements to the Ford Park portals ($100K)
• Continuation of projects at Ford Park and the Clubhouse at the Vail Golf Course
and Nordic Center – no dollars are proposed for 2013. Unused funds from 2012
will be requested in the spring of 2013 budget supplemental.
The RETT fund is projected to have a fund balance of $10.0 million by the end of 2013.
VAIL MARKETING FUND
Business license fees provide the revenue for this fund, which is restricted to marketing
Vail. Revenue is expected to be flat with 2012. Expenditures for marketing through the
Commission on Special Events (CSE) are budgeted at $300,000.
DEBT SERVICE FUND
This fund is used to manage principal and interest on the town’s outstanding debt. No
activity is currently showing as all prior debt will be paid off by December, 2012.
11/6/2012
9
HEAVY EQUIPMENT FUND
This is an internal services fund that manages the maintenance and repair of town
vehicles and equipment and the purchase of replacement vehicles other than buses and
fire trucks. Costs are charged back to departments based on their use of the vehicles
and equipment.
DISPATCH SERVICES FUND
This is an enterprise fund, e.g., more than half of its revenue is from sources outside of
the town, managing emergency communications for all of Eagle County. The E911
Board has agreed to fund one additional dispatch position, so in total now funds eight
dispatcher positions, two supervisor positions and a systems engineer. In 2013, there is
a 1.1% decrease in the town’s fees based on additional funding from the E911 Board,
offset by an increase in call volume, of which Vail Police and Vail Fire total 34.3%.
CONFERENCE CENTER FUND
This fund was established in 2003 to account for a 1.5% public accommodations tax and
a .5% sales tax imposed by election for the purpose of building and operating a
conference center in the town. These taxes were rescinded by election in November of
2005. In November, 2011 voters approved using accumulated funds for three capital
projects (major renovations of the Vail Golf Course and Nordic Center, Ford Park Fields
and the Ford Park Amphitheater). Two of the projects will be managed by the town and
are reported within the RETT Fund, partially paid for by Conference Center funds of $6.8
million. The town is also contributing $2.1 million to the renovation of the Ford
Amphitheater, a project managed by the Vail Valley Foundation. This expenditure will
be charged directly to the Conference Center Fund.
HEALTH INSURANCE FUND
This internal services fund manages the costs of providing health and short-term
disability insurance to employees. Net costs are charged to departments as employee
benefits. Since the town is self-insured on these items, a sufficient fund balance is
maintained to absorb extraordinary claims experience. Claims over $75,000 per person
are covered by an indemnity “stop loss” insurance product. Although increasing
healthcare costs are shared with employees, staff has recommended use of $117,000 of
fund balance to help offset the anticipated increase in medical claims for 2013. This
Fund is projected to have a fund balance of $702,384 by the end of 2013.
11/6/2012
Major Revenue Analysis2013 Budget
2004
2005
2006
2007
2008
2009
2010
2011
2012
2013
Actual
Actual
Actual
Actual
Actual
Actual
Actual
Actual
Amended
Proposed
Comments
% vs. 2012 Amd
General Sales Tax
15,581,575
16,791,157 17,986,796 18,913,138 19,631,366 16,913,338 17,676,115 19,581,414 18,900,000 20,100,000 2013 projected 1.5% higher than forecasted 2012
collections; 2.6% above 2011 actual
5.7%7.8%7.1%5.2%3.8%-13.8%4.5%10.8%-3.5%6.3%
RETT Tax
4,850,152
6,206,054 6,239,744 6,536,118 9,091,917 2,513,481 6,950,701 4,403,706 3,835,000 4,671,000 Flat with forecasted 2012 based on current yea
r to date collections of $4.1M
48.3%28.0%0.5%4.7%39.1%-72.4%176.5%-36.6%-12.9%21.8%
Base sales make up 75% of total projection for 2013
Parking Revenue
3,285,932
3,651,537 4,007,334 4,514,392 4,705,985 4,975,795 5,037,042 4,023,940 3,839,000 3,839,000
Flat with 2012 amended and a 4.6% decrease from 201
1
9.8%11.1%9.7%12.7%4.2%5.7%1.2%-20.1%-4.6%0.0%
Property & Ownership Tax
2,621,494
2,627,877 2,931,347 3,012,030 4,309,622 4,506,491 4,951,386 5,031,770 4,232,000 4,217,000 Non-assessment year; Will adjust based on Coun
ty input in August
-7.1%0.2%11.5%2.8%43.1%4.6%9.9%1.6%-15.9%-0.4%
Lift Tax Revenue
2,496,162
2,777,698 2,975,097 3,039,619 3,277,703 3,048,011 3,357,717 3,529,125 3,492,000 3,492,000 2013 budgeted flat with 2012 amended; 1.1% decrease from 2011
9.8%11.3%7.1%2.2%7.8%-7.0%10.2%5.1%-1.1%0.0%
Year to date 2012 is currently down 2.7% from 2011
collections (calendar year, not season)
Construction Fees
1,608,461
2,466,054 3,481,989 4,992,752 3,799,444 1,341,731 1,272,606 985,377 1,083,000 1,184,660 Based on average annual collections over the l
ast 4 years
57.6%53.3%41.2%43.4%-23.9%-64.7%-5.2%-22.6%9.9%9.4%
Does not include impact of Municipal and Medical of
fice projects
Construction Use Tax
-
- - -
608,483
713,582 1,103,119 721,002 1,000,000 1,000,000 Flat with 2012; Does not include impact of Mun
icipal and Medical office projects
N/A17.3%54.6%-34.6%38.7%0.0%
Other Taxes
1,254,005
1,251,928 1,367,139 1,399,739 1,644,975 1,545,535 1,711,350 1,806,708 1,742,600 1,804,614 County sales tax (based on TOV sales tax), Roa
d & Bridge, Hwy users revenue, etc.
-0.9%-0.2%9.2%2.4%17.5%-6.0%10.7%5.6%-3.5%3.6%
Increase in Road & Bridge based on 5-year averageAll other items flat
Federal / County Grants
1,412,098
19,500 1,739,052 59,542 - 203,765 3,785,144 1,596,040 982,010 39,060
SAFER grant (thru 2013), COPS grant (thru 2012); 20
12 amended $828K Matterhorn Bridge
1474.2%-98.6%8818.2%-96.6%N/A1757.6%-57.8%-38.5%-96.0%
Earnings on Investments
446,430
1,112,872 2,133,315 2,624,092 1,841,335 460,234 330,216 539,541 330,024 298,796 2013 based on .5% return on available fund
balance
43.1%149.3%91.7%23.0%-29.8%-75.0%-28.3%63.4%-38.8%-9.5%
Rental Income
803,939
780,214 827,280 897,958 949,961 912,090 862,151 895,872 929,816 905,605 Slight decrease from 2012; Since 2010, over
all rental activity has decreased due to
30.4%-3.0%6.0%8.5%5.8%-4.0%-5.5%3.9%3.8%-2.6%
market pricing and availability
E911 and Interagency Dispatch
1,088,068
1,165,164 1,337,583 1,528,608 1,657,622 1,904,572 1,908,591 1,958,581 1,919,317 1,928,941 Funding by E911 Authority Board and participat
ing agencies; Slight increase due to
4.9%7.1%14.8%14.3%8.4%14.9%0.2%2.6%-2.0%0.5%
call volume; Would have been higher but E911 Boa
rd funding additional position2010 & 2011 for LionsHead Transit and Welcome Cente
rs
Vail Reinvestment Authority Transfers
-
- - - - 1,070,365 7,125,196 9,035,000 1,210,000
2012 for LionsHead Portal projects, Energy enhancements, Library remodel and Guest Services
N/A565.7%26.8%-86.6%
2013 for continuation of Guest Service Enhancements, LH parking entry, etc.
All Other Revenue
8,609,569
10,091,661 5,137,281 7,327,228 6,500,285 4,885,916 7,957,308 6,238,751 5,563,982 9,068,746 2005 incl. $4M Conference Center collections & $2M project reimb.
9.5%17.2%-49.1%42.6%-11.3%-24.8%62.9%-21.6%-10.8%63.0%
2007 incl. $1.2M recreation ammenities and $1.3M pr
oject reimb.
2008 incl. over $1M of project reimbursement and $5
00K in Housing Fee in Lieu
Total Revenue
44,057,885
48,941,716 50,163,958 54,845,217 58,018,698 43,924,542 57,973,811 58,437,024 56,883,749 53,759,422 2010 incl. repayment of VRD promissory note ($1.
028M), sale of Arosa duplex ($816K)
% compared to Prior Year
15.0%11.1%2.5%9.3%5.8%-24.3%32.0%0.8%-2.7%-5.5%
Vail Resorts remib for skier drop off $725K and
project reimbursements $783K
-8.0%
2013 includes $5.0M from municipal redevelopment la
nd sale
w/o VRA Reimbursement:
10
11/6/2012
2013
ChangesComments
Full-time Regular Positions
Finance technician0.50 Temporary position during systems projects
CSE Coordinator schedule0.05 Increase in 2 hours per week
Facilities Custodians(2.00) Removed vacant custodian positions; contract services now
(1.45)
Seasonal Positions
Landscape technician0.48 Increase due to new facilities & medians
Irrigation technician0.48 Increase due to new facilities & medians
Streets summer HEO0.48 Increase due to number and attendance of special events
1.44
Total Changes to FTE Count:(0.01)
Town of Vail 2013 Proposed Budget
Summary of Changes in Personnel
From 2012 Original Budget to 2013 Budget
11 11/6/2012
TOWN OF VAIL 2013 BUDGET
2013
Positions
Department
20032004200520062007200820092010201120122013Change
Full-Time Regular Positions - Funded by TOVTown Officials
7.106.506.906.907.066.236.236.235.434.434.430.00Administrative Services18.0018.0019.1518.1519.6821.
0220.3520.3519.3519.3519.400.05Community Development15.0014.0013.8513.8515.1815.18
17.8515.8514.8513.8513.850.00
Fire
18.2018.0018.0018.0018.0022.0021.2524.2524.0024.0024.500.50
Police and Communications61.7554.2556.2554.2554.5054.5054.5055.5053.7554.7554.25(0.50)
Library
8.756.386.386.386.636.636.556.556.556.556.550.00Public Works, Streets & Roads, Landscaping29.7529.7531.2531.7531.7531.7530.8030.8030.8030.8030.800.00Transportation & Parking28.5027.5030.5031.0031.0031.0033.0031.0031.0031.0031.000.00Fleet Maintenance13.0013.0013.0013.0013.0013.0013.0012.0012.0012.0012.000.00
Facility Maintenance20.5020.5020.0020.0020.0020.0020.0020.0020.0018.0016.00(2.00)
Capital Projects
1.001.001.000.000.000.000.000.000.000.000.000.00Total FTE's - Full-Time Regular221.55208.88216.28213.28216.80221.31223.53222.53217.73214.73212.78(1.95)
Fixed Term EmployeesAdministrative Services1.00 1.00 - 1.00 - - - - - - 0.50 0.50
Community Development
2.00
6.00 6.00 5.00 4.00 4.00 0.50 - - - 0.00
Fire
1.00
2.00 2.00 2.00 2.00 - - - - 0.00
Police and Communications- - 1.48 3.48 3.48 3.48 3.00 - - - - 0.00
Public Works, Streets & Roads, Landscaping1.75 1.63 1.63 1.63 1.50 1.50 - - - 0.00
Capital Projects
1.25
1.63
1.63
1.63
1.50
-
-
0.50
0.50
0.00
Document Imaging
0.75
0.75
0.75
0.75
1.00
1.00
1.00
1.00
1.00
1.00
0.00
Total Fixed-Term
1.003.7512.2316.4914.4913.7413.003.001.001.502.000.
50
Externally Funded EmployeesPolice and Communications7.508.006.508.009.009.009.
0010.0010.0010.0010.000.00
Total Externally Funded
7.508.006.508.009.009.009.0010.0010.0010.0010.000.00
Seasonal Positions - Funded by TOV Town Officials
0.000.000.000.000.000.000.000.000.000.000.000.00Administrative Services0.420.420.981.040.591.191.94
1.941.941.941.940.00
TEN-YEAR SUMMARY OF BUDGETED POSITIONS BY DEPARTMENT
12
11/6/2012
TOWN OF VAIL 2013 BUDGET
2013
Positions
Department
20032004200520062007200820092010201120122013ChangeTEN-YEAR SUMMARY OF BUDGETED POSITIONS BY DEPARTMENT
Community Development0.960.480.000.000.001.250.250.
000.000.250.250.00
Fire
1.401.401.511.687.207.2010.2010.2012.7013.7013.700.
00
Police and Communications0.480.000.000.000.000.000.
000.000.000.000.000.00
Library
1.092.482.482.481.701.701.701.701.701.701.700.00Public Works/ Streets & Roads/Landscaping9.557.578.
698.9411.4211.9012.8610.4610.4610.9412.381.44Transportation & Parking26.8925.8423.2422.7825.3126.7025.7027.4627.4627.4627.460.00Fleet Maintenance0.000.000.000.000.000.000.000.250.
250.250.250.00
Facility Maintenance0.831.331.331.361.381.381.381.381.381.381.380.00
Total Seasonal / Part-Time
41.6239.5238.2338.2847.6051.3254.0353.3955.8957.6259.061.44
All FTE's (Full-Time Equivalents)Town Officials
7.106.506.906.907.066.236.236.235.434.434.430.00Administrative Services19.4219.4220.1320.1920.2722.
2122.2922.2921.2921.2921.840.55Community Development15.9616.4819.8519.8520.1820.43
22.1016.3514.8514.1014.100.00
Fire
19.6019.4020.5121.6827.2031.2033.4534.4536.7037.7038.200.50Admin3.003.002.002.002.002.002.002.002.002.000.00Patrol27.0028.9830.4831.0031.2531.0028.0027.0028.00
28.000.00Investigation5.005.005.005.005.005.005.005.005.005.
000.00Records5.255.255.255.505.255.505.504.754.754.25(0.50)
Dispatch22.0022.0023.0023.4823.4823.0025.0025.0025.
0025.000.00
Police and Dispatch Total62.2362.2564.2365.7366.9866.9866.5065.5063.7564.7564.25(0.50)
Library
9.848.868.868.868.338.338.258.258.258.258.250.00Public Works, Streets & Roads39.3037.3241.6942.3244.8045.2845.1642.7641.2641.7443.181.44Transportation & Parking55.3953.3453.7453.7856.3157.7058.7058.4658.4658.4658.460.00Fleet Maintenance13.0013.0013.0013.0013.0013.0013.0012.2512.2512.2512.250.00
Facility Maintenance21.3321.8321.3321.3621.3821.3821.3821.3821.3819.3817.38(2.00)
Capital Projects / Fixed Term1.001.753.002.382.382.
632.501.001.001.501.500.00
Total FTE's
264.17260.15273.24276.05287.88295.37299.56288.92284.62283.85283.84(0.01)
13
11/6/2012
2010201120122013
Actual% SalaryActual% SalaryBudget% SalaryBudget% Salary
Full-Time Regular Employees
Fee Based
Health Insurance2,525,00019.1%2,575,00019.90%2,700,000 19.78%2,875,00020.48%
Group Term Life and Accidental Death Insurance213,5251.6%181,1451.40%74,000 0.54%74,0000.53%
Long-term Disability Insurance53,000 0.39%53,0000.38%
Survivor's Life Insurance74,000 0.54%74,0000.53%
Short-term Disability Insurance25,4000.2%14,5160.10%25,000 0.18%20,0000.14%
Ski Pass / Fitness144,7941.1%79,0000.60%95,000 0.70%85,0000.61%
Sworn Officer Death and Disability Insurance68,3360.5%67,6410.50%72,000 0.53%72,0000.51%
Subtotal Fee Based2,977,05522.5%2,917,302 22.50%3,093,000 22.66%3,253,000 23.17%
Payroll Based
Pension Contribution2,059,47515.6%1,976,79415.30%2,084,625 15.27%2,037,65914.51%
Medicare168,2691.3%166,7231.30%182,938 1.34%188,5981.34%
Workers' Compensation Insurance158,4711.2%169,9501.30%191,400 1.40%192,2001.37%
Unemployment Compensation Insurance27,8670.2%46,5850.40%41,000 0.30%42,1000.30%
Subtotal Payroll Based2,414,08218.3%2,360,05218.30%2,499,964 18.31%2,460,55617.52%
Total Full-Time Benefits5,391,13740.8%5,277,35440.80%5,592,964 40.97%5,713,55640.69%
Part-Time and Seasonal Employees
Fee Based
Ski Pass / Fitness117,7466.1%60,8353.50%75,000 3.68%75,0003.70%
Ski Pass / Fitness - Boards 9,1000.5%9,1009,100 0.45%9,1000.45%
Mini-Med Program3,3750.2%2,9240.10%6,000 0.29%6,0000.30%
Payroll Based
Pension Contribution28,9891.5%36,9581.80%30,586 1.50%30,4191.50%
Medicare27,7881.4%29,3731.40%29,566 1.45%29,4051.45%
Workers' Compensation Insurance22,9731.2%26,6641.30%27,716 1.36%27,5651.36%
Unemployment Compensation Insurance4,0400.2%7,3090.40%6,117 0.30%6,0840.30%
Subtotal Payroll Based83,7904.3%100,3044.90%93,985 4.61%93,4734.61%
Total Part-Time and Seasonal Benefits214,01111.1%173,1638.50%184,085 9.03%183,5739.05%
Total Benefits - All Employees5,605,14837.0%5,450,51736.49%5,777,049 36.82%5,897,13036.70%
Town of Vail
Employee Benefits
14 11/6/2012
2011201220122013
ActualBudgetAmendedProposed
Comments
RevenueLocal Taxes:
19,581,415
$ 17,800,000$ 18,900,000$ 20,100,000$
Sales Tax Split b/t Gen'l Fund & Capital Fund
54/46
61/3961/3961/39
Sales Tax
10,859,000
$ 10,859,000$ 11,530,000$ 12,261,000$ 2013 1.5% increase from 2012 forecast of $
19.8M
Property and Ownership5,031,770 4,232,000 4,232,000 4,217,000 2013 flat with 2012; Re-assessment will impact collections in 2014
Ski Lift Tax
3,529,125
3,492,000 3,492,000 3,492,000 2013 flat with 2012 budget
Franchise Fees, Penalties, and Other Taxes1,07
3,138
1,112,753 1,037,753 1,074,442 Based on historical trends
Licenses & Permits
1,136,966
955,000 1,155,000 1,280,580 No major redevelopment projected; Does
not include MOB/Muni project
Intergovernmental Revenue
2,066,191
1,911,250 1,911,250 1,861,914 Incl. COPS grant thru '12 and SAFER gra
nt thru '13; remainder based on 5-yr avg
Transportation Centers4,023,940 4,425,000 3,839,000 3,851,000 2013 flat with 2012 amended
Charges for Services
962,342
774,850
799,596
759,347 Mainly based on RETT mgmt fee; VLMD
fee and VRA fee
Fines & Forfeitures
265,575
325,000 325,000 270,887 2013 updated based on 5-year average
Earnings on Investments188,848 116,900 116,900 175,000 Approx. 0.5% of fund balance
Rental Revenue
895,872
869,816 929,816 905,605 3% increase every-other year
Miscellaneous and Project Reimbursements477,845 207,000 302,000 175,000
Based on 5-year average
Total Revenue
30,510,613
29,280,569 29,670,315 30,323,775
ExpendituresSalaries
13,122,291
13,679,222 13,726,371
13,925,030
4% performance-based merit
Benefits
4,483,006
4,597,131 4,600,396
4,736,153
40.7% full time benefits in 2013 (vs 40.8% actual
rate for 2011)
Subtotal Compensation and Benefits17,605,297 18,276,353 18,326,767 18,661,183
Contributions and Special Events1,278,453 1,383,318 1,533,218 1,373,648
2013 removed the 1-time 2012 contributions (Vail 5
0th for Ski Museum, Vail DVD,
Gran Fondo)
All Other Operating Expenses5,524,989 6,222,776 6,536,076 6,788,291
Depts held flat with exeptions: Add'l IT services;
new facilities mtce & mgmt
Heavy Equipment Operating Charges2,196,237 2,253,304 2,278,304 2,282,796 2013 slight increase based on higher fu
el prices; 2% per year thereafter
Heavy Equipment Replacement Charges537,417 547,008 547,008
560,284
Based on replacement schedule
Dispatch Services
537,827
575,706 575,706 569,193 2013 increase based on usage
Total Expenditures
27,680,220
29,258,465 29,797,079 30,235,395
Revenue Over (Under) Expenditures2,830,393 22,104 (126,764) 88,380
Transfer to Capital Projects Fund
(1,845,800)
-
(50,000)
-
2015 World Alpine Ski Championships
(250,000)
(250,000) (250,000) (250,000)
Pro-cycling event
(75,000)
(75,000) - -
2015 Nation's Event
-
(375,000) (375,000) (375,000)
Vail's 50th Anniversary
-
(250,000) (350,000) -
Burton US Open
-
- - (250,000)
Surplus Net of Transfers & New Programs
659,593
(927,896)
(1,151,764)
(786,620)
Beginning Fund Balance22,886,692 21,645,224 23,546,285 22,394,521
Ending Fund Balance23,546,285$ 20,717,328$ 22,394,521$ 21,607,901$
EHOP balance included in ending fund balance - not spendable
690,000
$ 690,000$ 690,000$ 690,000$
TOWN OF VAIL 2013 PROPOSED BUDGET
SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUN
D BALANCE
GENERAL FUND 15
11/6/2012
2011201220122013
ActualBudgetAmendedProposed
Revenue
Local Taxes:19,581,415$ 17,800,000$ 18,900,000$ 20,100,000$
Sales Tax Split b/t Gen'l Fund & Capital Fund 54/4661/3961/3961/39
Sales Tax10,859,000$ 10,859,000$ 11,530,000$ 12,261,000$
Property and Ownership5,031,770 4,232,000 4,232,000 4,217,000
Ski Lift Tax3,529,125 3,492,000 3,492,000 3,492,000
Franchise Fees, Penalties, and Other Taxes1,073,138 1,112,753 1,037,753 1,074,442
Licenses & Permits1,136,966 955,000 1,155,000 1,280,580
Intergovernmental Revenue2,066,191 1,911,250 1,911,250 1,861,914
Transportation Centers4,023,940 4,425,000 3,839,000 3,851,000
Charges for Services 962,342 774,850 799,596 759,347
Fines & Forfeitures265,575 325,000 325,000 270,887
Earnings on Investments188,848 116,900 116,900 175,000
Rental Revenue895,872 869,816 929,816 905,605
Miscellaneous and Project Reimbursements477,845 207,000 302,000 175,000
Total Revenue30,510,613 29,280,569 29,670,315 30,323,775
Expenditures by Type:
Municipal Services:
Town Officials1,279,098 1,453,334 1,372,134 1,398,654
Administrative Services & Risk Management3,227,937 3,467,195 3,683,195 3,884,510
Community Development & Housing1,494,044 1,581,504 1,603,104 1,562,046
Police4,279,261 4,591,423 4,591,423 4,672,121
Police Communications537,827 575,706 575,706 569,193
Fire 3,081,027 3,078,507 3,102,421 3,212,052
Public Works & Streets3,465,263 3,674,733 3,674,733 3,778,178
Transportation & Parking4,737,871 4,889,032 4,974,032 5,011,161
Facilities3,324,447 3,551,345 3,673,545 3,754,374
Library782,557 816,751 816,751 813,959
Economic Development1,470,887 1,578,935 1,730,035 1,579,147
Total Expenditures27,680,220 29,258,465 29,797,079 30,235,395
Revenue Over (Under) Expenditures2,830,393 22,104 (126,764) 88,380
Transfer to Capital Projects Fund(1,845,800) (50,000)
2015 World Alpine Ski Championships(250,000) (250,000) (250,000) (250,000)
Pro-cycling event(75,000) (75,000) - -
2015 Nation's Event- (375,000) (375,000) (375,000)
Vail's 50th Anniversary - (250,000) (350,000) -
Burton US Open- - - (250,000)
Total Expenditures29,851,020 30,208,465 30,822,079 31,110,395
Surplus Net of Transfers & New Programs659,593 (927,896) (1,151,764) (786,620)
Beginning Fund Balance22,886,692 21,645,224 23,546,285 22,394,521
Ending Fund Balance23,546,285$ 20,717,328$ 22,394,521$ 21,607,901$
EHOP balance included in ending fund balance -
not spendable 690,000$ 690,000$ 690,000$
TOWN OF VAIL 2013 PROPOSED BUDGET
SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE
GENERAL FUND
16
11/6/2012
201220122013
2011OriginalAmendedProposed
ActualBudgetBudgetBudget
Expenditures by Type:
Operating Expenses paid for by General Fund:
Town Officials1,279,0981,453,3341,372,134 1,398,654
Administrative Services & Risk Management3,227,9373,467,1953,683,195 3,884,510
Community Development & Housing1,494,0441,581,5041,603,104 1,562,046
Police4,279,2614,591,4234,591,423 4,672,121
Police Communications537,827575,706575,706 569,193
Fire3,081,0273,078,5073,102,421 3,212,052
Public Works & Streets3,465,2633,674,7333,674,733 3,778,178
Transportation & Parking4,737,8714,889,0324,974,032 5,011,161
Facilities3,324,4473,551,3453,673,545 3,754,374
Library782,557816,751816,751 813,959
Economic Development228,220240,402310,502259,030
Information Center203,785218,133218,133 258,714
Council Contributions483,216538,600583,600 499,600
Commission on Special Events555,665581,800617,800 561,800
Large event commitments: 2015s, Pro Cycling, Vail's 50th325,000950,000975,000875,000
Total paid by General Fund:28,005,220 30,208,465 30,772,079 31,110,392
Operating Expenses paid for by Marketing Fund:
Commission on Special Events280,000 300,000 300,000 300,000
Operating Expenses paid for by RETT:
Annual Park and Landscape Maintenance1,229,538 1,350,140 1,350,140 1,373,854
Tree Maintenance50,111 65,000 90,000 65,000
Street Furniture1,106 25,000 25,000 75,000
Public Art - operating expenses81,022 92,657 92,657 94,005
Alpine Garden Support65,620 85,620 85,620 65,620
Eagle River Watershed Support75,600 50,000 62,000 62,000
Mgmt Fee (Revenue to General Fund)220,185 191,750 191,750 193,550
Forest Health 92,067 195,000 195,000 195,000
Environmental Sustainability226,896 250,000 250,000 250,000
Total paid by RETT:2,042,145 2,305,167 2,342,167 2,374,029
Total Operating Expenditures30,327,365 32,813,632 33,414,246 33,784,421
Summary of Operating Expenditures
17
11/6/2012
2013 Contribution Request Spreadsheet
Staff
Staff
TOWN OF VAIL FUNDING REQUEST
Recommended
Recommended
Cash
In-kind
GENERAL FUND Contributions:ECONOMIC:General Contribution: To be allocated
25,000
ABravo! Colorado / New York Philharmonic80,000 15 Ford Park plus ability to pay for 50 85,000 85,000 Discounted pkg: $7.00/performance plus 15
spaces at Ford Park2,100 2,100
ABravo! Colorado / Philadelphia Orchestra80,000
85,000
85,000
ABravo! Colorado/Music Matters Education & Outreach7,500
7,500
7,500
ABravo! Colorado/ 25th Anniversary25,000
ABravo!/Musical Encounter series @ Donovan-
10,000
- Donovan Pavilion for 3 days & night
s 10am day 1 - 10am day 310,500 10,500
ABravo!/Music on the Move Expansion-
15,000
-
ABravo!/2013 Special Orchestra Performance (TBA)-
25,000
-
BNational Repertory Orchestra
-
1,000
1,000
CVail Farmers' Market
-
4,500
PW support
8,000
4,500
DVail Jazz Festival (June 24- Sept 3 '12)50,600
85,000
50,600
EColorado Ski Museum
62,000
*$20K one-time for 50th Anniversary9,000 90,000 42,000
rent & 2 person office space @ TRC
9,000
9,000
FVail Valley Foundation Birds of Prey (Dec. 1-4, 05)
10,000
- - TOV buses & drivers **but only to BC parking areas, not up hill to BC26,000 20,000
American Ski Classic
-
3,000
20,000 - Parking vouchers
3,000
3,000
Street Beat / Winter Concert Series 25,000
7,500
Vail International Dance Festival45,000 *$25K one-time for anniversary60,000 60,000
Gerald R. Ford Amphitheater (Hot Summer Nights)
27,500
2,800
27,500 27,500 $2,800 police @ Hot Summer Nights
2,800
2,800
UCI 2.1 Pro Cycling Event
-
Was $175K; CANCELLED; $40K to Gran Fondo and $50K to events survey
57,000
175,000 TBDPolice, PW, Fire, Full Time staff labor
57,000
40,000
2015 World Alpine Ski Championships250,000
250,000
250,000
Winter Teva Mtn Games (Feb 8-10 '13-
-
PW, Police; use of Grand View Room a
nd parking vouchers12,000 10,000
Summer Teva Mtn Games
-
9,600
- Police, PW support, shuttle bus
25,000
12,000
2015 Nations Event (Golden Peak)375,000
375,000
375,000
GVail Symposium (2012 part of CSE budget)25,000 through CSE
75,000
- through CSE
Gran Fondo (2012 part of CSE budget)40,000
Vail's 50th Anniversary
350,000
-
HBurton US Open
-
500,000
250,000
ITaste of Vail / Lamb Cook-off
-
2,500
- - PW support: trash pickup, containers/
sign, recycling3,000 2,500
JEagle Valley Land Trust
-
5,000
- Parking pass for silent auction event
: Evergreen Ball1,100
TOTAL ECONOMIC
1,467,600
-
105,900 1,891,000 1,233,600
159,500
116,400
EDUCATIONAL
KEagle Valley Childcare - annual contribution45,000
48,000
45,000
Vail 50th DVD / Summit Films
30,000
LStarting Hearts
19,171
-
MTeam Transportation - Eagle County School Dist
2,000
-
NEducation Foundation of Eagle County
5,000
- Use of Donovan Pavilion in May 2013
3,500
3,500
ORed Sandstone Elementary PTO
37,000
-
PChildren's Garden of Learning
-
Forgiveness on last loan installment (
10-year interest free loan)5,000
TOTAL EDUCATIONAL
75,000
-
- 111,171 45,000
8,500
3,500
RECREATION
QSki & Snowboard Club Vail (Oct 24 - 27, 2013) 4 days o
f ice
5,285
4 days usage of Dobson October 24 - 27 2013
5,285
VVMC Spring Fashion Show & Luncheon 300 vouchers if chang
e date7,500
RVail Junior Hockey - Nov 2013 Tournament9 days of ice + Donovan 1 day15,391
3 weekends of free ice, use of Donovan 1 night & parking
Nov 18-2015,391
SSkating Club of Vail (July 11-15 '12 & late Dec. '12)
5 days of ice
11,891
free ice - 5 days in July and 4 days in late December11,891
TSpecial Olympics (Sundays Jan , Feb, Mar, Apr '13)42 parki
ng vouchers1,050
42 parking coupons for Sundays from 1/6 thru 4/7 1,050
U
Vail Valley Athlete Commission
(See item F)
6,000
6,000
6,000
VForesight Ski Guides
2 blue passes
2,200
4 parking passes village plus ability to request up to 10 d
aily coupons4,650 2,200
WSOS Outreach
-
35 single day parking vouchers
875
XEagle Valley Senior Life
2,500
-
YVail Veterans Program
5,000
5,000 10th anniversary event
ZSmall Champions of Colorado
36 prking vchers and prking pass for auction
6,500
AAColorado Fourteeners Initiative
5,000
5,000
TOTAL RECREATION
6,000
-
43,317 18,500 16,000
39,142
SUB TOTAL - CONTRIBUTIONS1,548,600
-
149,217 2,020,671 1,294,600
207,142
ARRANGEMENTS and AGREEMENTS:ABVail Valley Comm. TV/Ch5 Franchise Fee
70,000
70,000
80,000
SUB TOTAL - ARRANGEMENTS and AGREEMENTS70,000
-
- 70,000 80,000
-
GRAND TOTAL General Fund1,618,600
-
149,217 2,090,671 1,374,600
207,142
2012
2013 Requests
2012 Cash Funded
2012 In-Kind Funded
2012 In-
Kind Value
2013 Cash Request
2013 In-Kind Request
2013 In-Kind Value
18
11/6/2012
2013 Contribution Request Spreadsheet
Staff
Staff
TOWN OF VAIL FUNDING REQUEST
Recommended
Recommended
Cash
In-kind
2012
2013 Requests
2012 Cash Funded
2012 In-Kind Funded
2012 In-
Kind Value
2013 Cash Request
2013 In-Kind Request
2013 In-Kind Value
Real Estate Transfer Tax Fund:
ACBetty Ford Alpine Garden Foundation Operations
65,620
2 designated Ford Park summer spaces300 100,000 65,620 2 parking designated parking spaces @ Ford
Park300 300
Water feature improvements20,000
-
ADEagle River WatershedSediment-Bio-Monitoring-h2o quality,Riparian Restrtio
n62,000
97,481
62,000
AEEagle Valley Alliance for Sustainability-
6,000
-
TOTAL RETT
147,620
0300 203,481127,620
300
Grand Total
1,766,220
-
149,517
2,294,152
1,502,220
582,284
19
11/6/2012
20
2013 Contributions
Please see the attached spreadsheet to coincide with the following background and
recommendations.
ECONOMIC
A. Bravo! Colorado
BACKGROUND INFORMATION: Bravo! Vail Valley Music Festival is requesting a total of
$227,500: $85,000 each for the Philadelphia Orchestra and the New York Philharmonic – Vail
Residency programs. Bravo! is also requesting $7,500 for the Music Matters Education and
Outreach Program, $10,000 for the Musical Encounter series at Donovan Pavilion (including an in-
kind request for three full days usage at a value of $10,500), $15,000 cash request for Music on the
Move Expansion and $25,000 for a Special Orchestra Performance (TBA). An in-kind contribution is
also requested for discounted parking passes of $7.00/performance in Ford Park ($10 normal rate),
plus the 15 parking spaces at Ford Park for up to 20 concerts at an estimated value of $2,100.
STAFF RECOMMENDATION: Staff recommends funding at a total of $177,500, allocated to the
following: $85,000 for both residency programs and the Music Matters program for $7,500. This is
a $10,000 increase in funding from 2012 (without the 25th Anniversary funding). Staff also
recommends usage of the Donovan Pavilion (valued at $10,500), contingent upon approval and
coordination with the Donovan Management Company regarding availability. However, Bravo! will
be responsible for hard costs for use of the Pavilion such as set-up, tear-down, and cleaning. Staff
recommends the in-kind contribution of 15 parking spaces and reduced parking fees at Ford Park
(valued at $2,100).
B. Bravo! Family Concert (National Repertory Orchestra)
BACKGROUND INFORMATION: The Orchestra is requesting $1,000 to offset travel expenses,
marketing and music purchases associated with their annual concert in Vail. Each season, they
perform a free family concert at the Ford Amphitheatre in conjunction with Bravo!
STAFF RECOMMENDATION: Staff recommends funding at $1,000 (same as the 2011
contribution) based on the cultural benefit to the town and to draw families.
C. Vail Farmer’s Market
BACKGROUND INFORMATION: Vail Farmer’s Market is requesting an in-kind contribution of
$8,000 to cover the cost of services provided by the Town of Vail during the events (temp bus stop
signs, parking signs, no-bike signs, cattle guards, cones and trash/recycling pickup).
STAFF RECOMMENDATION: Prior years’ in-kind has been granted at $4,500, and staff
recommends that same level for 2013. Vail Farmer’s Market receives $34,000 cash funding from
the Commission on Special Events.
D. Vail Jazz Foundation
BACKGROUND INFORMATION: The Vail Jazz Foundation is requesting a cash contribution of
$85,000 to fund 40 performances (up from 26 in 2011) presented in Vail over the course of the
11/6/2012
21
summer, including the Jazz at Vail Square concert series (9 concerts), Jazz at the Market (10
concerts), Jazz at Kelly Liken on Sundays (10 concerts), Jazz After (3 concerts) following Bravo!,
Jazz/Pop’s concert at the Ford Amphitheater and Labor Day Weekend Jazz Party at Vail Square
and the Marriott (seven performances).
STAFF RECOMMENDATION: Staff recommends the same funding as 2012 at $50,600 (which was
an increase of 65% from 2010), limited to Jazz at Vail Square, Jazz at the Market and Jazz After
programs. While this music festival continues to grow and has become an iconic event, the town’s
budget cannot support an increase in funding.
E. Colorado Ski Museum
BACKGROUND INFORMATION: The museum is requesting a cash contribution of $90,000 for
general operating costs and in-kind of $9,000 (rent subsidy) along with office space for a two-person
staff in offices located at the Vail Transit Center (currently occupied by the Vail Chamber and
Business Association).
STAFF RECOMMENDATION: Staff recommends funding the in-kind request for subsidized rent
($9,000) and a cash contribution of $42,000 (for a total contribution of $51,000). In 2012 an
additional $20,000 was awarded for Vail’s 50th anniversary celebration and was not intended for
continued funding.
F. Vail Valley Foundation (VVF)
BACKGROUND INFORMATION: The Foundation is requesting $107,500 of cash funding and
$118,800 of in-kind for entertainment programs and events: Birds of Prey; American Ski Classic;
Vail International Dance Festival; Hot Summer Nights and the winter and summer Teva Mountain
Games. In addition, the VVF is requesting $175,000 cash and $50,000 of in-kind funding for the US
Pro-cycling Challenge. There are two requests relating to the 2015 World Alpine Ski
Championships: $250,000 annual commitment (3rd of 5 year commitment) for the overall
championships and $375,000 annual commitment (2nd of 4 year commitment) for the Nations Team
Event to be held at Golden Peak.
STAFF RECOMMENDATION: Staff recommends cash funding at a total of $87,500: Vail
International Dance Festival contribution at $60,000 (for the anniversary year only) by using prior
year’s Street Beat funds and $27,500 toward Hot Summer Nights. Staff does not recommend
cash funding for the American Ski Classic, but would support the in-kind parking of $3,000 as in
prior years for that event.
Staff supports the UCI 2.1 Pro-Cycling event, but would prefer to wait until more details about
the event are available before committing to an amount in the budget. Staff also recommends
that a portion of funding come from the Vail Local Marketing District.
Funding for the 2015 World Alpine Championships and the Nations Team Event were agreed upon
previously and are currently included in the General Fund 2013 budget, out of fund balance
reserves.
Staff recommends funding the in-kind requests as follows:
Birds of Prey bus service be limited to $20,000 (double from 2012 based on two events
planned for 2013); however, transportation is limited to the Beaver Creek parking areas;
11/6/2012
22
Hot Summer Nights is granted up to $2,800 of police extra duty coverage as requested.
Winter Teva games in-kind services be limited to $10,000 which includes $3,500 of parking
vouchers, $2100 use of Grand View room for registration, police extra duty coverage, and
public works support. It does not include a waiver of event fees. This event received
$70,000 from the CSE in 2012.
Summer Teva Mountain Games in-kind services be limited to $12,000 due to maximum
capacity of town resources. The $12,000 in-kind includes extra duty police coverage, event
bus/shuttle support, water usage, sand bag distribution and trash clean-up. It does not
include waiver of event fees, transportation and set up of bike features or the world cup
climbing wall ballast. This event received $105,000 from the CSE in 2012.
Should the Pro-Cycling Challenge take place, in-kind is limited to $40,000 for town event
staff support, police extra duty coverage and public works support. The first year of this
event cost $57,000.
G. Vail Symposium
BACKGROUND INFORMATION: The Vail Symposium is requesting $75,000 to help fund two
signature events, Living At Your Peak (second year) and the Vail Global Forum (inaugural year).
The funds will be used equally between the two events. **As of October 16, the Vail Symposium
request was changed with the removal of funding request for the Living at Your Peak event.
STAFF RECOMMENDATION: Staff recommends the funding request go through the Commission
on Special Events (CSE). In 2012 the Symposium received $10,000 from the VLMD and $25,000
from Council contributions via the CSE. The Symposium also receives $4,500 annually from the
Town of Vail Library for the Adventure Speaker series and free use of Donovan Pavilion for six
events (valued at $2,200) and use of the Grand View for 2 events (valued at $1,000). Staff also
recommends any future cash requests for these events go through the Commission on Special
Events for consideration.
H. Highline Sports & Entertainment / Burton US Open
BACKGROUND INFORMATION: Highline is requesting $500,000 in cash to support the 2013 U.S.
Open Snowboarding Championships event.
STAFF RECOMMENDATION: This request was too large to go through the Commission on Special
Events annual process. Any funding of this event would have to come out of General Fund
reserves, as the annual operating budget cannot support this level of contribution.
I. Taste of Vail Lamb and Apres Cook-off
BACKGROUND INFORMATION: The Taste of Vail is requesting in-kind services of $3,000 for the
Lamb Cook-off for trash and recycling services.
STAFF RECOMMENDATION: Staff recommends funding this in-kind request for event visitors
only (food vendors must provide their own trash cans), with an estimated cost of $2,500. The Taste
of Vail received $20,000 of cash funding from the CSE in 2012.
11/6/2012
23
J. Eagle Valley Land Trust
BACKGROUND INFORMATION: The Eagle Valley Land Trust (EVLT) is requesting $5,000 to help
fund monitoring and stewardship, community education and awareness and administration of
programs. They are also requesting an in-kind contribution of a parking pass for the EverGreen Ball
silent auction in 2013. The EVLT holds five separate conservation easements (approx. 25 acres)
within the Town of Vail boundaries.
STAFF RECOMMENDATION: Staff does not recommend cash funding. Town staff currently
monitors the easements, with an annual audit performed by the EVLT each summer. While this is a
valuable program, the town’s operating budget cannot sustain an increased parking request.
EDUCATIONAL
K. Eagle Valley Childcare (EVC)
BACKGROUND INFORMATION: The EVC has requested $48,000 of funding for 2013 to subsidize
Town of Vail child and infant care.
STAFF RECOMMENDATION: Because the town is a founding partner, staff recommends funding
$45,000 (same amount as 2011 and 2012). This childcare provider is an important service used by
town employees, and is the only infant care provider in Vail.
L. Starting Hearts
BACKGROUND INFORMATION: Starting Hearts is requesting $19,171 cash to implement the
“Stand Up to SCA” project by conducting three “CALL.PUSH.SHOCK” programs to schools and fifty
to the community. Their goal is to educate approximately 725 Vail youth, and 5,340 town residents,
employees and guests on how to respond to sudden cardiac arrest in 2013. The average cost per
participant is $3.16 and includes instructor compensation, printed collateral, “HeartRod” travel
expenses and supplies to conduct trainings.
STAFF RECOMMENDATION: While staff commends the effort in developing this program, it is not
recommend for funding because it does not fit the criteria for contribution requests and is not
appropriate for town funding. Staff recommends that Starting Hearts approach the county health
and human services department as a potential funding source.
M. Team Transportation - Eagle County School District
BACKGROUND INFORMATION: Team Transportation is requesting $2,000 to purchase
merchandise for their Positive Behavior and Intervention Program. This program rewards children
when they do the “right thing”, whether on the school bus or in the school or community. The District
has not funded this program but supports the intent of it. The program has raised some donations
from the Town of Gypsum and small businesses. This funding will help build their inventory of
merchandise used as “rewards.”
STAFF RECOMMENDATION: While staff commends the creativity shown by Team Transportation
in developing this program, it is not recommended for funding because it does not fit the criteria for
contribution requests and is not appropriate for town funding.
11/6/2012
24
N. Education Foundation of Eagle County (EFEC)
BACKGROUND INFORMATION: The Education Foundation is requesting a cash contribution of
$5,000 and an in-kind contribution for the use of Donovan Pavilion (valued at $3,500) on Sunday,
May 19th, 2013. Both the cash and in-kind contribution will be used to host an annual event called
“Project Funway,” which is a fundraiser to support quality teachers and materials for public education
in Eagle County, including Red Sandstone in Vail.
STAFF RECOMMENDATION: Staff does not recommend cash funding, but staff does support free
use of Donovan Pavilion contingent upon approval and coordination with the Donovan Management
Company regarding availability. However, the EFEC will be responsible for hard costs for use of the
Donovan Pavilion such as set-up, tear-down, cleaning and utilities.
O. Red Sandstone Elementary School Parent Teacher Organization (PTO)
BACKGROUND INFORMATION: Red Sandstone Elementary PTO is requesting $37,000 to
research and implement a comprehensive education technology platform for the school. If funded,
they would recruit and hire an “Ed-Tech” Coordinator to develop and implement a cutting edge
learning technology program, enabling students to learn with computers, laptops and I-pads. Due to
school district budget cuts in 2012-2013, the technology position was eliminated. These funds would
be leveraged by other funds raised by the PTO and used to hire an “Ed-Tech” coordinator.
STAFF RECOMMENDATION: Staff does not recommend funding based on the Vail Town Library’s
current partnering with Red Sandstone with education programming. The library will assist the
school with their library instruction program on a semi-monthly basis beginning in mid-October of
2012. Library staff will provide 30 minutes of library instruction time to each class at Red Sandstone
(there are 12 total classes, 2 each in grades K-5) once a month at the school and then again once a
month at the library.
P. Children’s Garden of Learning
BACKGROUND INFORMATION: The Children’s Garden of Learning is requesting that the final
payment on the loan granted for the remodeling of Red Sandstone classrooms in the amount of
$5,000 due May 2013 be forgiven. Those monies will be used instead for dire building maintenance,
painting and sealing of exterior of building, replacement of flooring in preschool restroom and
replacement of two dishwashers to meet health and safety codes.
STAFF RECOMMENDATION: Staff does not recommend funding. This was an interest-free 10-
year loan ($50,000). The Town also supports this organization with a $1/year land lease and paid
for construction of the building.
RECREATIONAL
Q. Ski & Snowboard Club of Vail
BACKGROUND INFORMATION: The Ski & Snowboard Club of Vail has requested in-kind funding
(valued at $5,285) for 4 days of ice for their annual Ski & Snowboard Swap event to be held October
24-27, 2013.
STAFF RECOMMENDATION: Staff recommends funding this in-kind request for two days (out of
four requested) with appropriate approval and coordination with the Vail Recreation District. The Ski
11/6/2012
25
& Snowboard Club will be responsible for hard costs for use of the Dobson Arena such as set-up,
tear-down, cleaning and utilities. Two days are recommended at this time because the town is
currently recruiting participatory sporting events and may need to use some of our allocated days to
offset costs for those groups. However, if there are enough available days remaining prior to this
event, staff recommends providing the full amount of days (days will be released by August 1, 2013).
R. Vail Junior Hockey Association
BACKGROUND INFORMATION: The Vail Junior Hockey Assn. is requesting in-kind funding for 9
days of ice valued at $11,891 (3 weekends during November, 2013) and use of the Donovan
Pavilion (valued at $3,500) in the spring of 2014 for an End of Hockey Season Gathering for
volunteers, sponsors, parents and players. In addition, they are requesting free or reduced parking
in the LionsHead Parking Structure for the 3rd weekend of the tournament (scheduled for November
18 – 20).
STAFF RECOMMENDATION: Staff recommends providing 5 days of ice time (out of 9 requested),
subject to approval and coordination with the Vail Recreation District for the ice time. Staff
recommends waiving the fee for Donovan Pavilion, contingent upon approval and coordination with
the Donovan Management Company regarding availability. However, the Hockey Assn. will be
responsible for hard costs for use of the Dobson Arena and Donovan Pavilion such as set-up, tear-
down, cleaning and utilities. The reduced days relate to the town’s need for ice time as mentioned
in item “Q”. However, if there are enough available days remaining prior to this event, staff
recommends providing the full amount of days. The parking request is estimated at a cost of
$8,625. Staff does not recommend funding this request as the budget cannot support an increase
from the prior year’s contribution.
S. Skating Club of Vail
BACKGROUND INFORMATION: The Skating Club of Vail has requested in-kind funding of 9 days
of ice valued at $11,891 for two separate competitions (32nd Annual Vail Invitational Championships
and the 10th Annual Vail Mountain Fun Skating Competition) July 2013 and the Holiday Ice Shows in
late December, 2013).
STAFF RECOMMENDATION: Staff recommends providing 5 days of ice time (out of 9 requested)
subject to approval and coordination with the Vail Recreation District. The Skating Club will be
responsible for hard costs for use of the Dobson Arena such as set-up, tear-down, cleaning and
utilities. The reduced days relate to the town’s need for ice time as mentioned in item “Q”.
However, if there are enough available days remaining prior to this event, staff recommends
providing the full amount of days (days will be released by August 1st, 2013).
T. Special Olympics
BACKGROUND INFORMATION: The Special Olympics is requesting an in-kind contribution of 42
parking vouchers valued at $1,050 from January 6, 2013 through April 7, 2013. The days requested
are Sundays not including President’s weekend.
STAFF RECOMMENDATION: Staff recommends funding this in-kind request for the LionsHead
parking structure only, with one-time entry/exit coupons (total of 42) as in prior years.
11/6/2012
26
U. Vail Valley Athlete Commission (see backup for item F)
BACKGROUND INFORMATION: The Athlete Commission is requesting a $6,000 cash contribution
to support local athletes. The athletes are also funded by the Vail Valley Foundation and Vail
Resorts.
STAFF RECOMMENDATION: Staff recommends funding this request at $6,000 (flat for the past
four years) in support of our athletes and for the international exposure for the Town of Vail.
V. Foresight Ski Guides
BACKGROUND INFORMATION: Foresight Ski Guides is requesting four parking passes for the
Vail Village parking structure (valued at $4,400) for the 2013- 2014 ski season as well as the ability
to request up to 10 parking vouchers (valued at $250) for additional guides needed during special
events. Foresight provides parking to volunteer guides, half of which drive from Denver. Local
guides usually take public transportation and/or carpool. Foresight provides challenging recreation
opportunities to visually impaired participants and guides, including the Colorado School for the
Blind and soldiers blinded in Iraq and Afghanistan.
STAFF RECOMMENDATION: Staff recommends providing two blue passes, restricted to the
LionsHead parking structure, as was approved in 2012. The budget cannot sustain an increased
parking request.
W. SOS Outreach
BACKGROUND INFORMATION: SOS Outreach is requesting 35 parking vouchers for the 2013/14
ski season to be used by program coordinators hauling gear to and from the mountain for the winter
skiing and snowboarding programs for underserved youth.
STAFF RECOMMENDATION: While this is a valuable program, the town’s operating budget
cannot sustain an increased parking request.
X. Eagle Valley Senior Life
BACKGROUND INFORMTION: Eagle valley Senior Life is requesting $2,500 to help with supplies
and activity costs for the “Senior Spot” as well as transportation for seniors who are no longer able to
drive themselves from Vail to Minturn, our location for activities.
STAFF RECOMMENDATION: Staff does not recommend funding because it does not fit the criteria
for contribution requests and is not appropriate for town funding.
Y. Vail Veterans Program
BACKGROUND INFORMATION: Vail Veterans Program is requesting $5,000 to enhance the
regular program of events by allowing alumni to attend the Vail Veterans 10th Anniversary event in
2013. This would give the Vail Veterans Program the opportunity to market and advertise Vail’s
contribution and partnership to the nationally recognized program.
STAFF RECOMMENDATION: Staff recommends funding $5,000 as a one-time contribution so that
11/6/2012
27
veterans may attend the 10th Anniversary event.
Z. Small Champions of Colorado, Inc.
BACKGROUND INFORMATION: Small Champions of Colorado is requesting in-kind services for 4
parking vouchers (valued at $900) to use on nine winter Sundays. In addition they are requesting a
parking pass valued at $1,100 to use for their annual golf tournament silent auction. This will help
with fund raising and provide a meeting space for the small champions and their families.
STAFF RECOMMENDATION: While this is a valuable program, the town’s operating budget cannot
sustain an increased parking request.
AA. Colorado Fourteeners Initiative
BACKGROUND INFORMATION: The Colorado Fourteeners Initiatives is requesting $5,000 cash
to help maintain the natural integrity of Mount of the Holy Cross (closest Fourteener peak to the Vail
Valley). The major trail reconstruction will be done in late 2012 so this funding will help with work in
2013 to educate hikers about the new camping regulations. This will include updating trailhead kiosk
panels and recruiting, training and managing volunteer Peak Stewards who will have an intensive
presence in the area in 2013 to assist in compliance with the campsite closures and new designated
campsites.
STAFF RECOMMENDATION: Staff recommends funding this request based on the fact that hiking
is currently the #1 summer activity based on a recent survey, and this particular location is a popular
destination enjoyed by our guests and local citizens.
ARRANGEMENTS & AGREEMENTS
AB. Vail Valley Community TV / Channel 5
BACKGROUND INFORMATION: Channel 5 is requesting “approximately” $70,000 in franchise
fees the Town of Vail receives annually from Comcast. In 2012 this amount was budgeted at
$70,000.
STAFF RECOMMENDATION: Staff recommends funding the franchise fee at 30% (same as in
prior years), estimated at $80,000.
REAL ESTATE TRANSFER TAX FUND
AC. Betty Ford Alpine Gardens
BACKGROUND INFORMATION: The Alpine Garden Foundation is requesting funding of $100,000
for general operations including education programs and conservation expenses. They are also
requesting an in-kind contribution of the two designated parking spaces in Ford Park upper bench
as in the past. The Garden hosts thousands of visitors per year and has achieved World-premier
status as a high altitude garden.
11/6/2012
28
STAFF RECOMMENDATION: Staff recommends funding operating expenses at $65,620, flat with
2012 funding. During the 2012 budget process, Council increased operational support by $10,000.
The Gardens will be provided Ford Park spaces for summer as in prior years.
AD. Eagle River Watershed
BACKGROUND INFORMATION: The Eagle River Watershed is requesting $97,481 cash funding.
Of this request, $10,000 relates to the monitoring of the Black Gore Creek (TMDL implementation);
$4,200 for the bio-monitoring of Gore Creek and Black Gore Creek; $12,000 for regional
collaborative action monitoring; $20,000 for Gore Creek Water Quality Improvement Plan being
performed by the Eagle River Water and Sanitation District; $36,281 for Gore Creek Riparian
Restoration Project; and $15,000 for administration and support.
STAFF RECOMMENDATION: Staff recommends funding of $62,000, flat with 2012 amended.
This includes, $10,000 for sediment-source monitoring (TMDL); $4,200 for bio-monitoring of the
Gore / Black Gore Creek; $12,000 for collaborative action monitoring; $24,000 for the Gore Creek
Riparian Restoration Project; and $12,000 (20%) for general operations. Staff also recommends
that funding for the Water Quality Improvement Plan go directly to the Eagle River Water and
Sanitation District through the town’s environmental sustainability department budget.
AE. Eagle Valley Alliance for Sustainability
BACKGROUND INFORMATION: The Alliance is requesting $6,000 to help fund and promote
various environmental programs that benefit the Town of Vail, including the community garden in
West Vail, recycling outreach and education, the annual E-Waste event and energy
events/programs.
STAFF RECOMMENDATION: Staff does not recommend funding this request because the town
has an environmental sustainability budget which has supported the community garden, recycling
outreach and education and energy programs.
11/6/2012
Increased cost Revisions / newly added project
Amended
Reduced cost
201220132014201520162017Project Information
RevenueTotal Sales Tax Revenue:18,900,000$ 20,100,000$ 20,700,000$ 21,320,000$ 21,960,000$ 22,620,000$ 2013 flat with actual 2011 collections; 3.6% ab
ove 2012 projected; 3% per year thereafter
Sales Tax Split between General Fund & Capital
Fund
61/3961/3961/3961/3961/3961/39Sales Tax - Capital Projects Fund7,370,000$ 7,839,000$ 8,073,000$ 8,320,000$ 8,564,000$ 8,822,000$
Use Tax
1,000,000
1,000,000 1,020,000 1,040,400 1,061,208 1,082,432 No major projects assumed; 2% annual increas
e after 2013
Federal Grant Revenue
828,000
- 240,000 240,000 544,800 - 2012: Matterhorn bridge reconstru
ction, 2014-2016: Bridges at Nugget Lane and Bridge
Rd
Other State Revenue
-
200,000 - - - - CDOT share of funding for Simba Run Underpass study (50/50 with TOV)
Lease Revenue
188,160
192,660 197,295 197,295 197,295 197,295 Per Vail Commons commercial (incr. every
5 years) and residential leases
Employee Housing Fee-In-Lieu70,000 - - - - - Recognize YTD collections
Project Reimbursement174,435 5,000,000 - - - -
2012: $111K shared costs for I-70 Noise projects (h
omeowners $8K, CDOT $93K and ERWSD $10K); $28,783 e
nergy
rebates; $34,652 reimb from VRD for tenant finishes
in Welcome Center office space; 2013 $5M from MOB
partners upon
closing for the municipal redevelopment project
Earnings on Investments and Other67,500 57,295 62,776 29,307 38,975 33,424 0.5% on available fund balance
Total Revenue
9,698,095
14,288,955 9,593,071 9,827,002 10,406,278 10,135,151
ExpendituresMaintain Town AssetsBus Shelters
30,000
30,000 30,000 30,000 30,000 30,000 Annual maintenance
Parking Structures
670,000
600,000 620,000 680,000 675,000 690,000
2012 - 2017 various repairs including deck topping
replacement, expansion joint repairs, ventilation,
HVAC, plumbing and
other structural repairs; There is an offset from VRA for maintenance in LH Pkg structure (see transfe
r near bottom of sheet)
Facilities Capital Maintenance914,799 592,000 471,000 508,000 293,000 255,000
2012 - 2017 various repairs to town buildings inclu
ding the upkeep of exterior (roofing, siding surfac
es, windows, doors),
interior finishes (paint, carpet, etc), and mechani
cal equipment (boilers, air handlers, etc).
Gore Range Condo Units 2E, 2W & 3W 30,00
0 - -
- -
- 2012: Gore Range townhome speci
al assessment for exterior improvements such as sta
irways and decks (3 units)
Creekside Housing Improvements385,000
-
-
- - -
Plumbing; electrical wiring; roofing, asbestos and
mold remediation; 4 units were completed in 2010;
4 more in 2011;
complete remaining 4 units and replace exterior sid
ing, stairs and decks in 2012
Donovan Park Pavilion
50,000
- - 720,000 - -
2012: $50K furniture replacement; 2015: $400K to ch
ange ventilation & improve noise, $270K to replace
heating/air system
and $50K furniture replacement
Street Light Improvements 50,000 50,000 50,000 50,000 50,000 50,000 New street lights and to refurbish resi
dential lighting
Capital Street Maintenance1,000,078 735,900 979,000 1,213,300 952,600 1,196,800 On-going maintenance to roads and bridges in
cluding asphalt overlays, patching and repairs
Relocation of Recycling Center140,000 - - - - -
Relocation of recycling center currently at Communi
ty Development parking area; This project will be c
ompleted prior to the
municipal site redevelopment
Flood Incident repairs
349,192
- - - - -
Relating to flood repairs: Reconstruct a portion of
Rockledge drainage improvements, Big Horn Creek cu
lvert
repair/replacement at Columbine and Spruce Way, Boo
th Creek improvements to mitigate future flooding o
f culverts, tennis
courts and playgrounds.
Fire Truck Replacement590,000 - 620,900 - - - 2012 replace pumper truck from 19
94; 2014 replace pumper truck from 1999
Town-wide camera system12,000 23,000 12,000 15,000 15,000 15,000
$12K per year for replacement of cameras and equipment (89 cameras and 4 recorders around town so far)
; Recorders cost
$7-8K each; cameras range from $800 - $3800 each; Replacing three DVR's in 2013
Audio-Visual capital maintenance- 40,000 10,000 10,000 10,000 10,000
2013: $30K for replacement of entire A/V system at
Donovan; $10K annual maintenacne / replacement of a
udio-visual
equipment in town buildings such as Donovan, Munici
pal building, Grand View, LH Welcome Center, etc.
Document Imaging
105,000
30,000 30,000 30,000 30,000 30,000 Annual maintenance, software licensing,
and replacement schedule for scanners and servers
Software Licensing
40,000
48,000 40,000 40,000 40,000 40,000 Upgrade Microsoft products on all equip
ment; renew licenses in future; Increased costs fro
m vendors
Hardware Purchases
94,000
50,000
50,000
50,000 50,000 50,000 Scheduled rotation of PCs, printers and
servers
Data Center (Computer Rooms)15,000 15,000 15,000 15,000 15,000 15,000 Based on annual replacement schedule of
security and power systems for 3 computer rooms
Website and e-commerce61,700 31,000 12,000 12,000 12,000 12,000 Internet security & application interfa
ces; website redevelopment (2012 -2013)
Comm Dev ArcGIS System
-
28,000 - - - -
Web access to town GIS information (similar to Coun
ty's website GIS product); 2013 expenditure to link
the system to
laserfiche so customers can access TOV zoning, DRB
rules, and for geographic coding; This project is
mid-way through
implementation: the server and software have alread
y been purchased. This expenditure will finalize t
he set up of the
system
Fiber Optics / Cabeling Systems in Buildings23,000 39,000 21,000 15,000 15,000 15,000
Cabling / Network Infrastructure; to repair, maint
ain & upgrade; Replace cabling in VTC, Public Works and Fire Station 1 in
2013; QMoE fiber ring in 2013 (Fiber to connect our
town office locations and prepare for new phone system)
Network upgrades
35,000
60,000 40,000 30,000 30,000 30,000 Computer network systems - replacement
cycle every 3-5 years; 2013 replacement of switches
and routers
Phone System Infrastructure35,000 150,000 - - - - Replace infrastructure for 15-yea
r old phone system; Replace phone system in Q1 2013
TOWN OF VAIL 2013 PROPOSED BUDGET
SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE
CAPITAL PROJECTS FUND29
11/6/2012
Increased cost Revisions / newly added project
Amended
Reduced cost
201220132014201520162017Project InformationTOWN OF VAIL 2013 PROPOSED BUDGET
SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE
CAPITAL PROJECTS FUND
Business Systems Replacement 400,000
525,000 - -
- -
2013 $350K for replacement of Community Development
permitting software and $175K for remainder of Fin
ance system
project; 2012 Replace 15-year old financial system
(plus $17K for upgrade to Comm dev system); Both p
rojects reviewed
by an internal IT steering committee
Public Safety System 59,000
61,000 50,000 50,000
50,000 50,000
Annual capital maintenance of "County-wide "Compute
r Aided Dispatch/Records Mgmt System"; includes pat
rol car and fire
truck laptops and software used to push information
to TOV and other agencies; TOV portion of annual I
ntergraph software
maintenance
Radio Tower (R56) 60,000
- -
- - -
2012: Town's portion of wireless communication equi
pment upgrade - Radio tower will be replaced and l
ocation moved
from outside of Council chambers to outside of Disp
atch center; Offset by Dispatch $10K below
Intergraph upgrade (Public Safety)80,000 60,000 - - - -
TOV portion of upgrade to computer-aided dispatch system; 2013 required upgrade of Oracle applicance r
elating to the
Intergraph system upgrade
Police in-car cameras; replacement- 55,000 - - - - Upgrade mobile vision cameras in
cars purchased 6 years ago
Police E-ticketing system
-
- 60,000 - - -
Electronic ticketing system; reduces data entry don
e by officers to record physical tickets; will inte
rface with Police
Intergraph system
Police Breathalizer replacement10,000 - - - - - State mandated replacement of 13-
yr old equipment; may eventually be offset with gra
nt revenue
Police Rifle Replacement21,250 - - - - - Replacement of 21-year old rifles
(17 units)
Total Maintenance
5,260,019
3,222,900 3,110,900 3,468,300 2,267,600 2,488,800
Enhancement of Town AssetsCDOT Required parking630,000 700,000 218,000 - - - 2012: LionsHead and guardrail in
West Vail on N. Ftg Rd; 2013: Safeway (includes li
ghting; 2014: Cascade
Vail Village Info Booth1,100,000 - - - - - Remodel, including addition of re
strooms and guest enhancements
Vail Village Info Booth pull off lane250,000 - - - - -
Pull off lane in front of Vail Village info booth f
or short term parking and to provide an area for an
RV or larger vehicle to pull
in for information
LionsHead Info Booth
25,000
- - - - - Demolition of old LionsHead Infor
mation Center
Guest Services Enhancements/Wayfinding1,519,110 1,100,000 1,000,000 - - -
Guest information improvements town-wide, including
pedestrian signage, parking structures, banners at
VV & LH and
variable message signs
Guest Service Enhancements: LH Welcome center (VRA)
354,700
Transferred from Welcome Center project based on Co
uncil-approved plan for expenses relating to design
and hard cost of
media, signage, etc.
East Vail Fire Station
-
- - - 775,000 -
Renovation of station
Main Vail Fire Station
150,000
1,750,000 - - - -
Renovation of station
Energy Enhancements1,133,021 - - - - - Implementation of energy audit en
hancements (incl. reimb from VRA, RETT, and GF)
Fire Equipment
32,000
- - - - - $12K Thermal image camera for new truck; $20K set of equipment for ladder truck
East Meadow Drive-Streetscape Heat380,000 - - - - - Reconstruction of E. Meadow Drive
bus path from La Bottega to start of Solaris
Neighborhood Road Reconstruction10,000 25,000 620,000 4,475,000 4,300,000 4,250,000
East Vail roads; $25K in 2013 and $420K in 2014 for
shared project with ERWSD on Rockledge Rd; 2014 al
so includes
$200K for planning / design of roadwork (constructi
on in 2015) on Columbine, Spruce Way/Dr., Streamsid
e, Nugget, Glen
Lyon, & Willow Ct; 2016/2017 projects include Mea
dow Dr./Ln, Juniper,Main Gore, Ute, Black Bear, Sno
wshoe & Grouse
Ln; Vail Valley Drive pushed to 2018
Neighborhood Bridge Reconstruction1,151,815 - 300,000 300,000 1,000,000 700,000
2012: Matterhorn Bridge reconstruction with partial
funding from federal grant; Nugget Lane and Bridge
Rd bridges design
in 2014/2015 and construction in 2016/2017; also pa
rtial funding from federal grants.
Parking Entry System / Equipment- - 600,000 - - -
Replace parking system in both structures (LH parki
ng structure system had been scheduled for replacement in 2006);
Better financial reporting and potential to interfa
ce with variable message signs and other parking sy
stems across town;
Postponed from 2013 to 2014 to co-incide with LH pa
rking entrance improvements because would include t
he booth
attendant stations. Partially reimbursed by VRA ($
300K)
Radio Equipment replacement (pub. works, pub. safety)
48,000
-
693,000
- - - Replacement of 2008 radios for PW
, Fire, PD
Hybrid Bus Battery Replacement
55,000
-
385,000
- - - Scheduled replacement: 1 in 2012
; 7 in 2014; Estimated life of 6 years
Replace Buses
1,245,978
- - - 3,524,000 - 2012: 2 Hybrid buses; 2016: 8 buses scheduled for replacement ($440.5K per bus)
Timber Ridge Legal/Zoning17,315 - - - - - Consultants, legal, etc. related
to potential redevlopment project
Total Enhancements8,101,939 3,575,000 3,816,000 4,775,000 9,599,000 4,950,000
New AssetsMunicipal Redevelopment880,2095,000,000 10,000,000 - - -
2012: Architecture and design $513K plus project ma
nagement $247K; Based on approved contracts; $120K for developer
agreement with Triumph; 2013 start of construction,
mainly the parking garage; 2014 completion of the
municipal building
and interiors, including upgrading some areas in th
e Police department.
Municipal Relocation
-
800,000 - - - - Includes rent, tenant finishes, moving to/from, technology services and relocation o
f Police Live Scan equipment
Frontage Road improvements (VRA)- - 3,000,000 - - -
From LH Parking structure to Municipal building to
coincide with new LH parking structure entry; funde
d by VRA (see
transfers below)
Chamonix Site Infrastructure - Housing - 1,400,000- - - -
Could be phased (1st phase approx. $880K); infrastr
ucture costs only
Simba Run Underpass (VRA)- 400,000 - - - - Feasibility study - funded by VRA; CDOT sharing 50% of costs (see revenue above)
Welcome Center (VRA)923,444 - - - - -
Completion of the project; Includes $34K reimbursement from VRD for tenant finishes; Funded by the Vai
l Reinvestment
Authority (see Transfers below)
East LionsHead Portal (VRA)2,116,289 - - - - - Design work approved by Council F
eb 1st; Funded by the Vail Reinvestment Authority (
East LH Circle)
30
11/6/2012
Increased cost Revisions / newly added project
Amended
Reduced cost
201220132014201520162017Project InformationTOWN OF VAIL 2013 PROPOSED BUDGET
SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE
CAPITAL PROJECTS FUND
West LionsHead Portal (VRA)772,500 - - - - - Design work approved by Council F
eb 1st; Funded by the Vail Reinvestment Authority (
Concert Hall Plaza)
Library Remodel (VRA)2,101,728 - - - - -
Funded by the Vail Reinvestment Authority (see Tran
sfers below); This project adds additional communit
y space on main
level, with offices and community room on basement
level; includes elevator as required by code
LionsHead Parking Structure Entry (VRA)- 200,000 1,000,000 - - -
Improve entry area into LH parking structure includ
ing booth attendant stations prior to 2015 World Al
pine Ski Champs;
2013 design; 2014 construction. Reimbursed by the
VRA (see transfers below)
Sundial Plaza fountain & surround (VRA)850,000 - - - - -
Fountain needs to be removed or significant repairs/replacement; Stairways; Adjoining park could be improved rather than
try to find a location for a new LH park. A "new"
LH park was on Unfunded list for $800K; $285K of th
is amount would be to
improve the connection of walkways up toward First
Chair
East LH Circle pathway to Dobson (VRA)- - - - 890,000 -
Improve connection from the E LionsHead bus stop to
Dobson
Dobson Plaza (VRA)
-
- - - 1,075,000 -
Redevelop the center plaza of Dobson for better flo
w of bus traffic, people traffic (concerts)
West Vail Fire Station
7,500
- - - - Final bills for West Vail Fire St
ation
Buy-down Program
552,118
- - - - - Carry forward program funding
Buy-down Program Funded by Pay -in-Lieu537,803 - - - - - Carry forward current balance of
program funding: Housing funded directly by Pay-in-
Lieu fees collected from developers
I-70 Noise
350,183
- - - - - Utility relocation for Bald Mount
ain berm extension
Underground Utility improvements121,200 - - - - -
Two projects: East Vail on Bighorn Rd and Golf Cour
se to Ford Park; Reimbursements from homeowners tot
aling $55,000
($5K from East Vail and $50K from residents near go
lf course), Vail Rec District ($15K) and Holy Cross
directly funding
$43,000 for East Vail project
Total New Assets:
9,212,974
7,800,000 14,000,000 - 1,965,000 -
Total Capital before Financing22,574,932 14,597,900 20,926,900 8,243,300 13,831,600 7,438,800
Debt Service and FinancingDebt Service on Outstanding Bonds2,088,346 - - - - - Annual debt service; Bonds will b
e paid off by 2013
Timber Ridge Debt Service Guarantee925,000 - - - - - Annual debt service guarantee - r
equirement of TR debt
Total Debt Service and Financing:3,013,346 - - - - -
Total Expenditures
25,588,278
14,597,900 20,926,900 8,243,300 13,831,600 7,438,800
Other Financing Sources (Uses)Transfer from Vail Reinvestment Authority9,035,574 1,210,000 4,640,000 350,000 2,315,000 350,000
2012: LH Portal improvements $2.9M, Sundial plaza $
850K, $2.0 Library remodel, CDOT-Required parking
$102K in LH,
LH Pkg mtc $365K, LH Welcome Center $1.1M, Guest Sv
cs $710K; Energy enhancements $953K; 2013: Guest Svcs
$500K, $200K Simba Run Underpass feasibility study,
LH Pkg entry $200K; LH Pkg mtc$310K; 2014: LH Par
king structure
entry $1M, Parking entry system $300K,Ftg Rd improv
ements $3M, LH Pkg mtc $340K; 2015: mtc $350K; 2016
: East LH
Circle pathway to Dobson $890K, Dobson Plaza $1.1M,
LH Pkg mtc $350K; 2017 $350K LH Pkg mtc
Transfer from General Fund50,000 - - - - - Transfer from GF from Library gra
nts for Library renovation of community room
Transfer from Dispatch Fund10,000 - - - - - Transfer from Dispatch for Radio
Tower project
Revenue Over (Under) Expenditures(6,794,609) 901,055 (6,693,829) 1,933,702 (1,110,322) 3,046,351
Beginning Fund Balance18,448,73911,654,13012,555,18
55,861,3567,795,0586,684,736
Ending Fund Balance11,654,130 12,555,185 5,861,356 7,795,058 6,684,736 9,731,087
*Promissory note due from Childrens' Garden of Leaning included in ending fund balance - not spendable
5,000
31
11/6/2012
Increased cost Revisions / newly added project
Amended
Reduced cost
201220132014201520162017
RevenueReal Estate Transfer Tax 3,835,000$ 4,671,000$ 4,764,420$ 4,859,708$ 4,956,903$ 5,056,041$
Flat with 2012 forecasted; Base sales make up 75% o
f total projection for 2013
Golf Course Lease126,888 129,426 132,014 134,655 137,348 140,095
Annual lease payment from Vail Recreation District
2% annual increase - deposited to "Recreation Enhan
cement
Account" (accompanying expenditure listed below)
Intergovenmental Revenue20,000 20,000 20,000 20,000 20,000 20,000 $20K Lottery fund proceeds
Project Reimbursements1,165,000 - - - - - 2012 VRD portion for Golf Course
Clubhouse construction
Recreation Amenity Fees10,000 10,000 10,000 10,000 10,000 10,000
Earnings on Investments and Other68,000 46,789 49,804 45,621 44,515 54,899 0.5% on available fund balance
Total Revenue
5,224,888
4,877,215 4,976,238 5,069,984 5,168,765 5,281,034
ExpendituresMaintain Town Assets
Annual Park and Landscape Maintenance1,350,140 1,373,854 1,410,884 1,448,395 1,483,001 1,523,188 Ongoing path, park and open space maintenan
ce, project mgmt
Management Fee to General Fund (5%)191,750 233,550 238,221 242,985 247,845 252,802 5% of RETT Collections - fee remitted to
the General Fund for administration
Tree Maintenance
90,000
65,000 65,000 65,000 65,000 65,000
Regular maintenance for tree health within the town
(spraying, removing, new trees); scale spraying on
town-
owned property at approx. $120 per tree; Initiating
tree-planting program for lost trees
Forest Health Management195,000 195,000 195,000 195,000 195,000 195,000 Pine beetle mitigation in conjunction w/
forest service; Wildfire prevention measures
Street Furniture Replacement25,000 75,000 75,000 - 10,000 25,000
2013 and 2014 increased requests for bike racks and
benches throughout town; also includes annual
replacement or capital repairs
Glen Lyon Bridge
-
- - 150,000 - - Re-decking of recreation path bri
dge; too large a project to include in annual rec
path captial maintenance
Alpine Garden Support85,620 65,620 66,932 68,271 69,636 71,029
2012: Council approved one-time capital of $20K for
water feature and $65K of operating; 2013 request
is
$100K, but assume flat until Council review; 2% in
crease in later years
Eagle River Watershed Support62,000 62,000 62,000 62,000 62,000 62,000
2012 includes off-cycle funding of $12K for regiona
l water quality monitoring; 2013 request is $97K, b
ut assume
flat with 2012 amended until Council review
Public Art - Operating92,657 94,005 95,885 97,803 99,759 101,754 Art in Public Places programming
Environmental Sustainability250,000 250,000 250,000 250,000 250,000 250,000 Environmental Sustainability programs
Total Maintenance2,342,167 2,414,029 2,458,923 2,579,454 2,482,241 2,545,773
Enhancement of Town Assets
Rec. Path Capital Maint93,395 98,339 104,796 104,837 103,362 111,040 Capital maintenance of the town's recreat
ion path system
Park / Playground Capital Maintenance85,000 89,000 90,500 87,500 82,000 87,500
Minimal increases across years; Annual maintenance
items include projects such as playground surface
refurbishing, replacing bear-proof trash cans, pain
ting/staining of play structures, picnic shelter ad
ditions/repairs,
and fence maintenance
Flood Incident repairs1,050,000 - - - - - 2012 repairs to culverts, drainag
e, etc
Streambank/tract mitigation200,000 750,000 750,000 - -
2012 planning; 2013 implementation **estimate only**; Waiting for water district study; Per Council 8/
21/12, split
this project between 2013 and 2014 and supplement i
n 2013 if the timing changes
Skate Park - temporary- - 260,000 - - -
Replacement of temporary skate park; a permanent si
te has not been identified. Estimated cost of a pe
rmanent
site is from $500K - $1.0M; Per Council 8/21/12, move budget for temp. to 2014, with intent of select
ing a
permanent site in the next two years.
Trailhead Development / Improvement50,000 - - - - Improve trailheads; Continued n
eed through 2012 (one trail per year)
ADA Compliance w/ VRD10,000 - - - - - New ADA regulations went into eff
ect 2011; Need to replace drinking fountains at all
parks ($2K each)
Bike Lanes: East Vail1,150,000 - - - - -
4 miles of bike lanes (6 foot shoulders) to be adde
d prior to CDOT overlay project; first priority is
Blue Cow Chute
to East Vail; path from Vail Mtn School to E. Vail
exit
Bike Lanes: N. Ftg Rd
-
- - 1,500,000 - - Bike lane shoulder from Red Sandstone school to Buffehr Creek
Bike Lanes: S. Ftg Rd
-
600,000 500,000 - - -
Bike lane shoulders: In 2013 from West Vail roundab
out to Matterhorn; 2014 from Matterhorn to Cascade
to be
done in conjuction with Cascade CDOT parking projec
t
Red Sandstone Park - Per Safety plan197,630 - - - - - Reconstruction of playground per
safety plan
Ford Park Safety Improvements- - - 304,000 - - Ford Park playground built in 200
0; improvements scheduled for 2015
Ford Park Portal Improvements- 100,000 900,000 - - -
TOV portion of improvements to six portals into For
d Park; Matching contribution from Vail Valley Foun
dation;
2013 for design
Booth Creek Playground- - 385,250 - - - Previously in 2012; deferred to 2
014
Booth Creek Park redevelopment
-
- - - 1,340,000 Previously in 2012; deferred to 2017
Donovan Park
-
- - 304,000 - - 2015 safety improvements to playg
round / park
Public Art - General program / art335,878 80,000 80,000 85,000 85,000 85,000
To purchase sculptures, artwork, art programs and e
vents; remainder is re-appropriated each year to ac
cumulate
enough funds
Public Art - Winterfest33,494 - - - - - Annual Winterfest event; approximate cost of $25K per year; rely on donations
Total Enhancements3,205,397 1,717,339 3,070,546 2,385,337 270,362 1,623,540
TOWN OF VAIL 2013 PROPOSED BUDGET
SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE
REAL ESTATE TRANSFER TAX 32
11/6/2012
Increased cost Revisions / newly added project
Amended
Reduced cost
201220132014201520162017TOWN OF VAIL 2013 PROPOSED BUDGET
SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE
REAL ESTATE TRANSFER TAX
VRD-Managed Facility ProjectsRecreation Enhancement Account- 129,426 132,014 134,655 137,348 140,095
Transferred 2012 balance to Golf Course Clubhouse r
edevelopment as intended by this reserve account -
funded by annual lease revenue
Golf Course - Other 151,635 4,489 108,967 4,276 97,498 -
2012: replacement of maintenance storage building;
Improvements to golf course: 7th tee box retaining
wall, 11th
and 17th hole bridges;improvements to maintenance b
uilding including stucco, wood trim and soffits; Mt
ce
Storage building
Dobson Ice Arena
416,774
3,480 14,475 105,721 13,166 -
2012: upgrade of louver system, replacement of door
s, refurbishment of wood exterior and landscape improvements; renovate changing rooms and restrooms
Ford Park / Tennis Center Improvements428,910 2,768 12,270 69,006 9,785 - Upper bench improvements; outbuil
ding improvements at ball fields
Athletic Fields
-
2,848 15,604 3,764 18,254 - 2014 and 2016: asphalt overlay of
parking lot
Gymnastics Center
1,978
- - - - -
Nature Center
10,646
- - 8,971 63,330 - 2012 wood open rail fencing
Total VRD-Managed Facility Projects1,009,943 143,010 283,330 326,393 339,380 140,095
New AssetsGolf Course Clubhouse (CCF)6,712,761 - - - - -
Re-appropriation of prior estimate for design and a
rchitecture; plus transfer of $1.26M from prior clu
bhouse
capital maintenance budget; $1.15M reimbursement fr
om VRD, allocation of Recreation Enhancement Funds
$504K and Conference Center funds of $3.8M (Total
project cost estimated at $6.8M)
**Does not include any
additional expenses such as legal fees, baffles or
fencing**
Ford Park Fields (CCF)6,297,340 - 2,700,000 - - -
Added transfer of $342.6K from Ford Park/Tennis, tr
ansfer of $200K from Ford Park Improvements budget
and a
transfer of $2,256,185 from Ford Park Management Pl
an budget. Consolidating dollars already in previo
us
budgets and adding use of $3.5M in Conference Cent
er Funds for total project estimated cost of $6.3M;
2014
represents continuation of project based on August
presentation to Council.
Public Restrooms
370,000
- - - - - Restrooms at lower bench of Ford
Park
Total New Assets:13,380,101 - - - - -
Total Expenditures19,937,608 4,274,378 5,812,799 5,291,185 3,091,984 4,309,408
Other Financing Sources (Uses)Transfer from Conf Center Fund6,785,000
-
- - - -
Transfer from Conf Center Funds for Golf Clubhouse
($3.8M) and Ford Park Field projects ($3.5M), net o
f $515K
transferred in 2011 for planning/design
Revenue Over (Under) Expenditures(7,927,720) 602,837 (836,561) (221,201) 2,076,781 971,626
Beginning Fund Balance17,285,6059,357,8859,960,7239
,124,1628,902,96110,979,742
Ending Fund Balance9,357,885$ 9,960,723$ 9,124,162$ 8,902,961$ 10,979,742$ 11,951,369$
33
11/6/2012
201120122013
ActualBudgetProposed
Revenue
Business Licenses332,104$ 332,000$ 332,000$
Earnings on Investments1,874 3,000 2,000
Total Revenue333,978 335,000 334,000
Expenditures
Commission on Special Events / Grants299,001 300,000 300,000
Collection Fee - General Fund16,605 17,100 17,100
Total Expenditures315,606 317,100 317,100
Revenue Over (Under) Expenditures18,372 17,900 16,900
Beginning Fund Balance138,171 156,543 174,443
Ending Fund Balance156,543$ 174,443$ 191,343$
201120122013
ActualBudgetProposed
Revenue
Transfer from Capital Projects Fund2,279,574$ 2,088,346$ -$
Earnings on Investments and Other12,973 - -
Total Revenue2,292,547 2,088,346 -
Expenditures
Principal2,281,181 2,195,000 -
Interest Expense- 82,275 -
Fiscal Agent Fees- 4,000 -
Total Expenditures2,281,181 2,281,275 -
Revenue Over (Under) Expenditures11,366 (192,929) -
Beginning Fund Balance194,282 205,648 12,719
Ending Fund Balance205,648$ 12,719$ 12,719$
VAIL MARKETING FUND
TOWN OF VAIL 2013 PROPOSED BUDGET
SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE
DEBT SERVICE FUND
34
11/6/2012
2011201220122013
ActualBudgetAmendedProposedComments
Revenue
Town of Vail Interagency Charge2,814,399$ 2,892,362$ 2,892,362$ 2,934,780$ Charges back to departments
Insurance Reimbursements & Other71,400 - - -
Earnings on Investments14,165 10,324 10,324 16,084
Equipment Sales and Trade-ins106,494 65,500 65,500 111,920
Total Revenue3,006,458 2,968,186 2,968,186 3,062,784
Expenditures
Salaries & Benefits955,023 996,016 996,016 1,016,396 No changes in staffing levels
Operating, Maintenance & Contracts1,423,681 1,412,095 1,412,095 1,434,948
Capital Outlay609,946 389,144 719,144 648,700 Replacement vehicles per schedule
Total Expenditures2,988,650 2,797,255 3,127,255 3,100,044
Revenue Over (Under) Expenditures 17,808 170,931 (159,069) (37,260)
Beginning Fund Balance2,252,405 1,869,383 2,270,213 2,111,144
Ending Fund Balance 2,270,213$ 2,040,314$ 2,111,144$ 2,073,884$
2011201220122013
ActualBudgetAmendedProposed
Revenue
E911 Board Revenue743,656$ 742,256$ 742,256$ 801,603$
Interagency Charges1,214,926 1,177,061 1,177,061 1,127,338
Town of Vail Interagency Charge537,827 575,706 575,706 569,193
Earnings on Investments9,891 7,500 7,500 10,000
Other 4,475 - - -
Total Revenue2,510,775 2,502,523 2,502,523 2,508,134
Expenditures
Salaries & Benefits1,705,469 1,881,204 1,881,204 1,947,887
Operating, Maintenance & Contracts435,038 514,001 514,001 546,388
Capital Outlay736,841 50,000 433,159 20,000
Total Expenditures2,877,348 2,445,205 2,828,364 2,494,275
Revenue Over (Under) Expenditures(366,573) 57,318 (325,841) 13,859
Transfer to Capital Projects Fund- - 10,000 -
Beginning Fund Balance- 797,510 797,510 461,669
Ending Fund Balance(366,573)$ 854,828$ 461,669$ 475,528$
TOWN OF VAIL 2013 PROPOSED BUDGET
SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE
HEAVY EQUIPMENT FUND
DISPATCH SERVICES FUND
35
11/6/2012
201120122013
ActualBudgetProposedComments
Revenue
Earnings on Investments65,787 46,800 -
Total Revenue65,787 46,800 -
Expenditures - General Government
Ford Amphitheater Project- - 2,100,000 TOV Share of project; reimbursement to
Vail Valley Foundation
Total Expenditures- - 2,100,000
Other Financing Sources (Uses)
Transfer to Capital Projects Fund515,000 6,785,000 -
Revenue Over (Under) Expenditures(449,213) (6,738,200) (2,100,000)
Beginning Fund Balance9,365,004 8,915,791 2,177,591
Ending Fund Balance8,915,791$ 2,177,591$ 77,591$
201120122013
ActualBudgetProposed
Revenue
Town of Vail Interagency Charge - Premiums2,596,027$ 2,725,000$ 2,903,000$
Employee Contributions401,570 485,000 440,000
Insurer Proceeds592,802 500,000 550,000
Earnings on Investments7,532 10,000 10,000
Total Revenue3,597,931 3,720,000 3,903,000
Expenditures
Health Inusrance Premiums346,738 430,000 480,000
Claims Paid3,360,952 3,380,000 3,500,000
Short-term Disability Pay14,975 25,000 20,000
Professional Fees20,000 20,000 20,000
Total Expenditures3,742,665 3,855,000 4,020,000
Revenue Over (Under) Expenditures(144,734) (135,000) (117,000)
Beginning Fund Balance1,099,118 954,384 819,384
Ending Fund Balance 954,384$ 819,384$ 702,384$
TOWN OF VAIL 2013 PROPOSED BUDGET
SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE
CONFERENCE CENTER FUND
HEALTH INSURANCE FUND
36
11/6/2012
Ordinance No. 16, Series of 2012
ORDINANCE NO. 16
SERIES OF 2012
ANNUAL APPROPRIATION ORDINANCE: ADOPTING A BUDGET AND FINANCIAL
PLAN AND MAKING APPROPRIATIONS TO PAY THE COSTS, EXPENSES, AND
LIABILITIES OF THE TOWN OF VAIL, COLORADO, FOR ITS FISCAL YEAR
JANUARY 1, 2013 THROUGH DECEMBER 31, 2013
WHEREAS, in accordance with Article IX of the Charter of the Town of Vail,
Colorado, the Town Manager prepared and submitted to the Town Council a proposed
long-range capital program for the Town and a proposed budget and financial plan for all
Town funds and activities for the fiscal year; and
WHEREAS, it is necessary for the Town Council to adopt a budget and financial
plan for the 2013 fiscal year, to make appropriations for the amounts specified in the
budget; and
NOW, THEREFORE, be it ordained by the Town Council of the Town of Vail,
Colorado, that:
1. The procedures prescribed in Article IX of the Charter of the Town of Vail,
Colorado, for the enactment hereof, have been fulfilled.
2. Pursuant to Article IX of the Charter, the Town Council hereby makes the
following annual appropriations for the Town of Vail, Colorado, for its fiscal year
beginning on the first day of January, 2013, and ending on the 31st day of December,
2013:
FUND AMOUNT
General Fund $31,110,395
Capital Projects Fund 14,597,900
Real Estate Transfer Tax Fund 4,274,378
Vail Marketing Fund 317,100
Heavy Equipment Fund 3,100,044
Dispatch Services Fund 2,494,275
Conference Center Fund 2,100,000
Health Insurance Fund 4,020,000
Total 62,014,092
Less Interfund Transfers (6,748,441)
Net Expenditure Budget 55,265,651
11/6/2012
Ordinance No. 16, Series of 2012
3. The Town Council hereby adopts the full and complete Budget and Financial
Plan for the 2013 fiscal year for the Town of Vail, Colorado, which are incorporated by
reference herein and made part hereof, and copies of said public records shall be made
available to the public in the Municipal Building of the Town. This Ordinance shall take
effect five (5) days after publication following the final passage hereof.
4. If any part, section, subsection, sentence, clause or phrase of this ordinance is
for any reason held to be invalid, such decision shall not affect the validity of the
remaining portions of this ordinance; and the Town Council hereby declares it would
have passed this ordinance, and each part, section, subsection, sentence, clause or
phrase thereof, regardless of the fact that any one or more parts, sections, subsections,
sentences, clauses or phrases be declared invalid.
5. The Town Council hereby finds, determines, and declares that this ordinance is
necessary and proper for the health, safety, and welfare of the Town of Vail and the
inhabitants thereof.
6. The repeal or the repeal and reenactment of any provision of the Municipal Code
of the Town of Vail as provided in this ordinance shall not affect any right which has
accrued, any duty imposed, any violation that occurred prior to the effective date hereof,
any prosecution commenced, nor any other action or proceedings as commenced under
or by virtue of the provision repealed or repealed and reenacted. The repeal of any
provision hereby shall not revive any provision or any ordinance previously repealed or
superseded unless expressly stated herein.
7. All bylaws, orders, resolutions, and ordinances, or parts thereof, inconsistent
herewith are repealed to the extent only of such inconsistency. This repealer shall not
be construed to revise any bylaw, order, resolution, or ordinance, or part thereof,
theretofore repealed.
INTRODUCED, READ ON FIRST READING, APPROVED AND ORDERED
PUBLISHED ONCE IN FULL, this 6th day of November, 2012. A public hearing shall be
held hereon on the 20th day of November, 2012, at 6:00 pm at the regular meeting of
the Town Council of the Town of Vail, Colorado, in the Municipal Building of the Town.
______________________________
Andrew P. Daly, Mayor
ATTEST:
__________________________
Lorelei Donaldson, Town Clerk
11/6/2012
1
APPLICATION FOR TOWN OF VAIL FUNDING
1. Name of organization: Bravo! Vail Valley Music Festival
2. Contact person: Amy C. Phillips
3. Mailing address: 2271 N. Frontage Road West, Suite C,
Vail, CO 81657
4. Telephone: 970-827-5700
5. E-mail address: aphillips@vailmusic.org
6. Members and Titles of your governing board:
Board of Trustee Officers
Argie Tang, Chairman Vail and New York, NY, resident
Cathy Stone, Vice Chairman Vail and Santa Monica, resident
Vail Jazz Foundation
Dan Godec, Treasurer Edwards resident and banking consultant
Vicki Logan, Secretary Vail and Scottsdale resident
Alan Kosloff, Past Chairman Vail, Kansas City and Phoenix, resident
Board of Trustees Executive Committee
Timothy Dalton Beaver Creek and New York, NY, resident
Craig Foley Cordillera and New York, NY, resident
Linda Hart Beaver Creek and Dallas, resident
Laura Marx Vail and Denver, resident
Russell Molina Edwards resident and business owner
Terie Roubos Singletree and Phoenix, resident
Carole E. Segal Cordillera and Washington, D.C., resident
Rachel Smiley Eagle, resident and business owner
Betsy Weigers Vail and New York, NY, resident
Board of Trustees Members
Ronnie Baker Singletree and Leewood, KS, resident
Jan Broman Singletree and Salina, KS, resident
Jenn Bruno Vail resident & business owner
Bill Burns Regional US Bank Executive
Jan Coulson Cordillera and Shawnee Mission, KS, resident
Marijke de Vink Avon and Hobe Sound, FL, resident
Cookie Flaum Vail and Ponte Vedre Beach, FL, resident
Ceil Folz Vail Valley Foundation, President
Chris Jarnot Vail Resorts Executive
11/6/2012
2
Rob LeVine Vail Hotelier and Vail Symposium Chairman
Tony Mayer Vail and Greenwich Ct., resident
Shirley McIntyre Vail and Dallas resident, DSO Friends Chair
Matt Morgan Vail Restaurateur - Sweet Basil
Michele Resnick Arrowhead and Denver, resident
Susan Rogel Avon and Scottsdale, AZ, resident
Margaret Rogers Vail, resident and Town Councilor
Byron Rose Vail, resident
Susan Suggs Arrowhead, resident
Frank Straus Volunteer Guild Chairman
Steve Virostek Vail and Bethesda, MD., resident & businessman
Betsey Weigers Vail and New York, NY resident
7. Amount of contribution requested:
Expansion of existing programming
New York Philharmonic $ 85,000.00
The Philadelphia Orchestra $ 85,000.00
Music Matters Education & Outreach $ 7,500.00
Total $177,500.00
Additional Funding Request
Musical Encounter series at Donovan Pavilion $ 10,000.00
Music on the Move Expansion $ 15,000.00
2013 Special Orchestra Performance (TBA) $ 25,000.00
Total $ 50,000.00
Grand Total $227,500.00
In-Kind Services
Discounted Parking Passes for $7.00/performance
Donovan Pavilion for three (3) days and nights from 10:00am on day
one on a 24 hour basis until 10:00am 3 days later for the Musical
Encounter series at a reduced fee of $ 250.00 per day for cleaning,
with access for rehearsals from 10:00am daily.
8. Organization fiscal year-end: September 30, 2013
9. Are your books audited? Yes. A financial review is conducted at the
end of each fiscal year by Stephanie Novosad, CPA of Novosad, Lyle and Associates.
A Sarbanes-Oxley review is performed by Jerry McMahan of McMahan and
Associates. An Independent Audit Committee established by the Board of Trustees
oversees annual budgets and income and expense statements and meets
independent of management with auditor.
10. How will the contribution be used?
11/6/2012
3
The national and international classic music community recognizes the Town of Vail
as the summer residence of three of the top rated American Orchestras. The Town
of Vail funding is vital to Bravo’s ability to continue and build upon that legacy. In
2013, from June 25th through August 4th, the Town of Vail funding will be used to
present artists and orchestral ensembles performing a wide variety of the highest
level of music. The Festival is proud to host the Dallas Symphony Orchestra (DSO),
The Philadelphia Orchestra (TPO), and the New York Philharmonic (NYP).
$170,000.00 is requested for Orchestra Artistic Fees.
o The contract with these orchestras requires the Festival to commit to
an increase of 2% every year for the multi-year period of the
agreement.
The TOV contribution represents 8% of the Orchestra Fees and
7% of the total concert expenses for the 19 orchestral concerts
at the Gerald R. Ford Amphitheater
Bravo audiences in Vail are usually 33% guests, 33% part-time
residents and 33% full-time residents.
Almost 70% of the guests and part-time residents are from out
of state.
More than half of them indicate that Bravo! is a significant factor
in their decision to visit Vail either as a guest or as a part-time
resident.
$7,500.00 will be used to present activities in the Town of Vail that fall
under the Education and Community Outreach program Music Matters.
o The Town of Vail contribution is used in conjunction with more than
$217,000 in additional private and community contributions to
introduce guests and residents to music.
Community Concerts are a series of free public concerts including the
annual Patriotic Concert and the Free Family Concert with the National
Repertory Orchestra. Held at the Ford Amphitheater in Vail. They reach a
total audience of 6,000 to 8,000.
Free & Easy concerts feature the Festival's Young Professionals-in-
Residence for a series of casual and approachable hour-long, free concerts
in relaxed settings providing introductory orchestral performances. Vail
will be home to one or two of these performances enjoyed by 80 – 130
adults and children each.
Little Listeners @ the Library is a series of performances in libraries
throughout the region. Bravo looks forward to returning to the Vail
Library in 2013. Each performance engages 20 to 30 children ages 3
through 7 and the young-at-heart who enjoy informative musical
performances in an atmosphere of learning.
Behind the Music is a series of educational talks featuring speakers who
provide an in-depth perspective on a variety of topics including the
evening’s composers and repertoire. The majority of them will be held in
Vail at Ford Amphitheater, Vail Mountain School, the Lionshead Reception
Center and hopefully at the newly renovated Vail Library in 2013. They
are enjoyed by 100 – 150 people each year.
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The Instrument Petting Zoo will appear at no less than 3 events in
Vail. Each year, more thank 1,500 children are introduced to woodwinds,
percussion, brass and string instruments.
After school piano lessons are held during the school year at Red
Sandstone Elementary. These lessons are low cost and funding subsidies
are available with 25-30 children participating in the Vail program.
Musical Encounters at Donovan Pavilion is an opportunity for the Town
of Vail to provide funding to the Festival that will be used to expand
programming, attracting a broader and growing demographic audience. This
series will be designed to bring additional economic vitality to Vail after the
three Orchestras complete their summer residencies. A commitment of
$10,000.00 from the Town of Vail would guarantee that the series is
continued in 2013 in its current location, providing another reason for Bravo
guests to extend their stay in Vail after closing night of the New York
Philharmonic.
Music on the Move expanded and enhanced schedule for 2013. Bravo is
requesting $15,000.00 to improve this already successful program of free
vocal and chamber concerts in casual settings in the Town of Vail.
o This funding will be used for a completely new performance, in
collaboration with the Vail Jazz Festival, using an upgraded set-up at
Arrabelle on Thursday afternoons.
o This performance should draw 200 listeners to enjoy artists from a
variety of musical genre.
o The timing of the performance provides an additional reason for
visitors and residents from throughout Eagle County to come to
Lionshead to enjoy lunch and a concert, ride the gondola and to
introduce Bravo! to a new audience through an approachable
performance in an enhanced venue.
o Currently Bravo! concert attendees stay an average of 4.8 nights, this
type of additional programming is designed to expand the weekend
visitor from one or two nights to three or four nights.
o Bravo! has gained fans every year for 25 years by continually
expanding the programming to reach a broader audience who come
back to Vail year after year
.
Special Artistic Programs for 2013. Each Season the Bravo Artistic
Director collaborates with the Artistic Directors of each of the Orchestras to
present creative and unique Special Programs.
o In 2012 Curtis Stigers, Jazz Vocalist, Broadway Divas, Joshua Bell and
the Cirque de la Symphonie programs have been made possible by
additional contributions.
o For 2013 Anne-Marie McDermott is programming a performance of
Verdi's monumental “Requiem” in its Vail debut. The work calls for an
expanded orchestra, chorus and four soloists and is an entire program,
84 minutes long. It is a monumental work full of drama and in an
operatic style with brass choirs - it is truly spectacular. The Festival
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5
requests the Town of Vail to underwrite $25,000 for this performance.
The total additional production and artists fees including housing and
travel will be a minimum of $66,000 for the additional musicians,
chorus and four soloists.
o There may be other options that come to fruition this summer during
the annual collaborative meetings between the Artistic and Orchestral
team.
11. How does your request support item 1C of the contribution policy?
Bravo contributes substantially to the artistic, social and financial health of the
entire Vail community.
In 2011 the seven-week festival saw nearly 60,000 guests, and 715
orchestra members, many with additional people in their party. 41% of the
Festival attendees stated that Bravo was the primary reason for their visit,
30% of the attendees live in the area full time.
The 64 public events and performances in the Town of Vail provide a cultural
dimension to the summer season that encourages part-time residents to
spend more time in the region and gives them many reasons to spend the
day and evening in the Town of Vail.
Bravo offers a Season Lawn Pass to local residents at deeply discounted
rates; Season Lawn Passes are available for only $135, teachers may
purchase a Lawn Pass for $99, while cost for a student is only $49. This pass
allows the individual access to all 18 orchestral concerts at the Gerald R. Ford
Amphitheater; the actual value of these passes is approximately $400.
This programming attracts summer visitors in larger numbers for longer
stays thereby contributing to the cultural and economic well being of the
Town of Vail.
The Philadelphia Orchestra returns for its seventh season in Vail under the
guidance of its new Music Director, the sensational Yannick Nézet-Séguin.
The Dallas Symphony Orchestra, a central player in the Festival's Fourth of
July and other popular concerts, returns for its 13th season with the
renowned Dutch Maestro Jaap van Zweden, its music director, who is making
headlines worldwide and at home.
According to the BBC Research & Consulting 2011 survey the attendee
satisfaction rate is over 8.1 (out of 10) with more than 8.5 likely to return
and 8.4 to recommend the Festival to their friends. 57% of visitors chose to
stay at lodging properties in the Town of Vail.
o Artists lodging and personal purchases in the Town of Vail in 2011
Festival Lodging $898,731
Personal Lodging $326,861
Personal Dining $326,891
Personal Spa Expenses $ 24,422
Personal Retail Shopping $ 88,153
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Personal Activities $ 67,055
o Total Audience spending in the Town of Vail in 2011
Lodging ` $1,172,797
Food and Beverage $3,413,284
Retail Shopping $1,314,494
Activities (including Spa) $ 522,204
o Total Town of Vail spending reported in 2011 on the day(s) that people
traveled to the Town of Vail primarily to attend a Bravo Event (lodging
only if they stayed in Vail primarily to attend Bravo)
Lodging ` $2,398,389
Food and Beverage $3,740,145
Retail Shopping $1,402,647
Activities (including Spa) $ 613,681
Total Town of Vail Spending $8,154,862
Classical music is performed using the power of acoustic instruments at its
core providing an environmentally sensitive basis for the Festival. The Bravo
Festival is committed to operating with a minimal environmental impact.
Additionally, Festival concerts are held primarily out of doors during daylight
hours, with very little requirement for HVAC or lighting. Concert-goers are
encouraged to carpool and use public transportation.
o All Festival collateral including ticket brochures, pocket calendars,
primers, posters and program books will be printed on recycled paper.
o The Program Book is treasured and saved by many of our patrons. It is
designed to be used for the entire season. Copies left behind at each
performance are gathered, saved and redistributed at future
performances, thereby minimizing waste.
o Recent database improvements, combined with our audience
embracing electronic communication, assists Bravo to further
streamline the methods of delivery to reduce paper waste.
o All patrons, subscribers and ticket buyers are encouraged to use the
website to reduce the demand for printed materials. Confirmations for
ticket orders are distributed by email.
o The Bravo office recycles paper, plastic, aluminum and cardboard. The
Bravo office space is outfitted with energy efficient appliances and light
bulbs whenever possible and many of the fixtures in the office were
constructed from recycled materials.
The Bravo Festival impacts Vail’s sense of community in many ways.
o More than 75 local residents serve on the Board of Trustees and
Advisory Council, serving as ambassadors within the community,
around the nation and worldwide.
o The Festival recruits younger Board members from the Vail business
community, training them in Board governance and encouraging them
to have an active voice in the continuation of the Festival’s success.
o Music transcends politics, religion, race, age, and level of education,
creating experiences to be shared by all equally.
o Bravo has a year-round professional staff at its offices in West Vail.
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7
o Several staff members are young adults, born and raised in the Vail
area, who have now returned after college to work for Bravo. They live
in Vail and are poised to be future leaders in the Vail community.
Bravo has an outstanding Intern program for Graduating and
Graduate level students from University’s throughout the
country.
Bravo interns have become permanent members of the Vail
community.
The status as number one “Favorite” event in the recent Town of Vail
community survey is an accomplishment Bravo is proud of and thankful to
the community for their steadfast support for the past 25 years.
Being home to one of the nation’s most respected classical music festival’s is
beneficial to Vail in its quest to be North America’s premier mountain resort
community, by providing citizens and guests with a superior level of world
class musical opportunities for seven weeks each summer.
12. Who currently funds your organization (other governments, private
donations, user fees, etc.)?
The Bravo! Festival receives funding support from private, corporate and family
foundations; federal (NEA), state(CTO and CCI) and local government (Towns of
Gypsum and Eagle, Eagle County, Eagle Ranch and Cordillera); corporate
enterprises; individual patrons; as well as from membership fees from the local
community volunteer Guild. Earned income is generated through ticket sales,
program advertising and souvenir sales.
13. Organization's mission statement:
The Festival’s Mission is “Enriching people’s lives through the power of music:
producing the finest performances by the greatest artists, fostering music education
and promoting a life-long appreciation of the arts.”
11/6/2012
8
APPLICATION FOR TOWN OF VAIL FUNDING
Balance Sheet
Most Recent Completed
Fiscal Year (September 30, 2011)
Current Assets
Cash and cash equivalents $ 696,859
Investments at market value 33,794
Accounts receivables, net 137,883
Inventory 1,060
Prepaid expenses 16,876
Total Current Assets $ 886,472
Non-Current Assets:
Restricted Cash $ 639,179
Total Non-Current Assets $ 639,179
Fixed Assets
Leasehold Improvements $ 66,083
Less: accumulated amortization (27,407)
Furniture, fixtures and equipment 276,757
Less: accumulated amortization (230,788)
Total Net Fixed Assets $ 84,645
Other Assets
Festival piano, works of art $ 58,000
Total Other Assets $ 58,000
Total Assets $1,668,296
Liabilities
Current Liabilities
Accounts payable/accrued liabilities $ 62,818
Total Current Liabilities $ 62,818
Non-Current Liabilities
Deferred compensation obligations $ 639,179
Total Non-Current Liabilities $ 639,179
Total Liabilities $ 701,997
Net Worth $ 966,299
(Total Assets Minus Total Liabilities)
APPLICATION FOR TOWN OF VAIL FUNDING
Statement of Sources and Uses
11/6/2012
9
Instructions: Round all figures to the nearest dollar. Please present as
much detail as possible.
Current Fiscal Year Budget - 2012
Revenues:
Event Income $1,536,000
Festival Contributions $2,768,000
Grant & Govt. Revenue $ 317,000
Program Advertising $ 165,000
Interest Income $ 4,000
Total Earned/Unearned Income $4,790,000
Expenses:
Orchestra/Artist Fees/Travel/Housing $2,574,150
Special Artistic $ 182,625
Marketing $ 466,000
Administrative $ 270,275
Salary/Taxes/Benefits $1,296,950
Total Expenses $4,790,000
Total Revenues minus Expenses $0
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THE VAIL JAZZ FOUNDATION
APPLICATION FOR TOWN OF VAIL FUNDING 2013
Submitted on June 29, 2012
Robin Litt, Executive Director
953 S. Frontage Road West, Suite 204 P.O. Box 3035 Vail, Colorado 81658
970-479-6146 Fax 970-477-0866 www.vailjazz.org vjf@vailjazz.org
11/6/2012
The Vail Jazz Foundation
2
APPLICATION FOR TOWN OF VAIL FUNDING
1. Name of organization: The Vail Jazz Foundation
2. Contact person: Robin Litt
3. Mailing address: P.O. Box 3035 Vail, CO 81658
4. Telephone: 970-479-6146
5. E-mail address: vjf@vailjazz.org
6. Members and Titles of your governing board:
Board of Directors: Howard L. Stone, Chairman, John Clayton, Jr. Director of Education, Marci A.
Colby, John Dawsey, Kerry Donovan, Allan Finney, Robert E. Ford, John W. Giovando, Maureen
Mayer, Larry S. Stewart, Leslie W. Stern, Catherine A. Stone, William W. Verity
Advisory Board: Allie R. Coppeak, Andrea L. Glass, Dr. Willie Hill, Jr., Chuck Holcomb, Mike Peak,
William Pierce, Gary J.E. Thornton
7. Amount of contribution requested: $85,000
8. Organization fiscal year-end: October 31
9. Are your books audited? No
10. How will the contribution be used?
The Vail Jazz Foundation, Inc. respectfully requests this grant to fund the 19th Annual Vail Jazz Festival
which will be presented in Vail over a 12-week period during the summer of 2013 and will include 40
separate performances, with over half of the performances admission-free.
The Vail Jazz Foundation, Inc. (VJF) is a 501(c)(3) Colorado nonprofit corporation headquartered in Vail
which strives to perpetuate jazz through live performances and jazz education, with a focus on the
development of young musicians and young audiences. Currently in its 18th year, the Vail Jazz Festival
is one of the most highly regarded jazz festivals in the United States. For many years, Colorado
Creative Industries has bestowed theirAhighestArecognitionAforA“superiorAartisticAquality”Aon the
Festival.
Growth of the Festival
Over the past 18 years the Festival has grown from its humble beginnings in 1995 as a three-day event
with six performances and attendance of 500 to a true summer-long festival spanning twelve weeks
with 40 performances and an estimated attendance of 17,200 in 2012. The growth over the last
several years has been explosive with the addition of performances, expansion of venues, increased
attendance and sponsorships, a new Winter Jazz Series and a greatly expanded marketing reach.
Because applications for funding from the TOV are made prior to each summer’sAFestival;AlastAyear’sA
application assumed that the 2012 Festival would be substantially similarAtoAtheApriorAyear’sAFestival,A
however, after the completion of the 2011 Festival itAbecameAclearAthatAweAhadAreachedAtheA“tippingA
point”AandAthatAtheAawareness and acceptance of the 2011 Festival had significantly exceeded our
expectations. Therefore, even though we did not request a significant increase in funding last year for
thisAyear’sAFestival;AweAelectedAtoAgreatlyAexpandAtheAFestival during the summer of 2012 from 26 to 40
performances (see below – Jazz @ Kelly Liken – ten shows; Jazz After- three shows; and one Jazz/Pops
11/6/2012
The Vail Jazz Foundation
3
show at the GRFA). We believe our request for increased funding is warranted due to the fact that: the
Festival has undergone a broad expansion in the past several years as described herein; a substantial
portionAofAtheAFestivalAisAprovidedAtoAlocalsAandAvisitorsAfreeAofAchargeAandAthereforeAtheATOV’sAfundingA
of the Festival indirectly provides a valuable amenity to all; and the VJF presents a world class jazz
festival at a cost that is significantly less than other arts organization in the community as measured by
any financial metric, allowing the TOV the biggest “bangAforAitsAbuck.”
The 19th Annual Vail Jazz Festival
The 19th Annual Vail Jazz Festival will be substantially similar in size and scope to the 18th Annual
Vail Jazz Festival, which is just getting underway. The Festival will present 40 separate
performances featuring a wide variety of jazz styles (Afro-Cuban, American Songbook, Big Band,
Blues, Brazilian, Straight Ahead, Swing, and more) in inviting indoor and outdoor locations that
welcome novice jazz fans as well as seasoned and dedicated attendees. Important collaborative
events will be presented using a variety of unique concert formats and venues which position the
Festival to have a major presence in, and impact on, Vail throughout the summer of 2013. The
Festival will feature the following performances:
Jazz @ Vail Square - Thursday evenings for nine weeks, presents a wide array of jazz
genres in a tented venue with both free seating and ticketed preferred seating. Music
spills out of the tent to the nearby restaurants and cafes where guests stake coveted spots
for the evening, energizing Lionshead.
Jazz @ The Market - Sunday afternoons for ten weeks at theAVailAFarmers’AMarket, these
free performances expose market-goers to regional and national jazz acts, enticing guests
into our tent for shade, live music and a chance to relax.
Jazz @ Kelly Liken - Sunday evenings for ten weeks, carries jazz from the Market on
Sundays inside to a sophisticated indoor club-setting for an intimate jazz performance.
Jazz After - following three Bravo performances in collaboration with Bravo! Vail Valley
Music Festival, we will present three free jam sessions featuring members of each of the
resident orchestras (Dallas Symphony, Philadelphia Orchestra and New York Philharmonic)
in a jazz-club atmosphere.
Jazz/Pops Concert in collaboration with Bravo! at the Gerald R. Ford Amphitheater.
And our flagship event, the Labor Day Weekend Jazz Party will feature seven separate
performances with over 30 hours of jazz presented in Lionshead at the Jazz Tent at Vail
SquareAandAatAtheAMarriott’sAGrandABallroom.
Niki Haris, WycliffeAGordon,AJeffAClaytonAandAByronAStriplingAleadAtheAGospelAPrayerAMeetin’A
in the Jazz Tent at Vail Square at the 2011 Labor Day Weekend Jazz Party
11/6/2012
The Vail Jazz Foundation
4
Jazz @ The Market on a typical Sunday at the VailAFarmers’AMarketAandA rtAShow
We will continue to innovate in the way we present jazz. In 2012, we have expanded the Multi-
Media Tributes to Jazz Greats and created an additional series, Jazz In Depth – both educational
performance formats that incorporate video clips, oral presentations and live performances.
These unique presentations have become a major attraction over Labor Day Weekend. As new
opportunities to expand jazz experiences arise, the VJF embraces them – as seen with our summer
long celebration of Dave Brubeck in 2012 which includes: the University of the Pacific Library’sA
travellingAexhibitAaboutAtheA“TimesAofADaveABrubeck,”AaAMultiAMediaATribute,AandAaAperformanceAbyA
the Brubeck Brothers Quartet. The Brubeck Exhibit, housed at the Vail Visitor Center for the
summer, is a partnership with the Town of Vail. This summer, the museum-quality exhibit further
adds to the cultural depth of the Vail experience.
Attendance
Attendance at concerts continues to grow at a brisk pace. For 2013, we are confident that our
numbers will be even greater than projections for 2012. We estimate 2012 attendance
conservatively as follows:
Jazz @ The Market: ten concerts with 100 seated audience members for 3 fifty-minute
performances plus additional market goers for 1,500 attendees.
Jazz @ Vail Square: nine concerts with 900 per concert, 350 seated audience members
(with chairs turning .75 times) and 300 additional audience members, diners, passersby,
etc. for total of 8,100.
Jazz After: 100 guests at each of three jam sessions for total of 300.
Jazz @ Kelly Liken: 100 per week for ten weeks for total of 1,000.
Jazz/Pops: performance with Bravo at the GRFA - 2,800 attendees.
Labor Day Weekend Vail Jazz Party: 500 per session; seven sessions for total of 3,500.
Total attendance at the 2013 Vail Jazz Festival is expected to exceed 19,800; this represents an
increase of 15% over 2012 and an increase of nearly 50% since 2010. In both 2011 and 2012, we
haveArecruitedAoverA100A“FirstATimers”AwhoApurchaseAtheAweekendApassAtoAtheAFestival;AcommittingA
to a minimum of a 4-night stay. We continue to surpass expectations and boast a 70% return rate
among our Labor Day Weekend guests.
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The Vail Jazz Foundation
5
Labor Day Weekend Jazz Party audience in the Jazz Tent at Vail Square
11. How does your request support item 1C of the contribution policy?
The Festival consistently brings a culturally diverse audience to Vail, drawing African Americans from
Denver and from around the United States, as well as guests of different socio-economic levels.
Moreover, the Festival provides an outstanding cultural asset to the residents of Vail and helps to build
a strong sense of community among residents. The Festival contributes to the town’s economic
vitality by giving residents and guests a reason to come into Vail Village and Lionshead throughout the
summer, thereby feeding sales and lodging tax revenue.
A. The Vail Jazz Festival fulfills the mission of the Town of Vail:
“In order to be the premier mountain resort community, we’re committed to providing citizens and
guests with a superior level of environmentally-sensitive services and an abundance of recreational,
educational, and cultural opportunities.”
The Vail Jazz Festival now offers the longest season of all of the cultural festivals presented in
Vail during the summer – a full 12 week season of events, with three to four performances
every week.
Through collaborations with the Town of Vail, Bravo!, Kelly Liken and Larkspur Restaurant, and
the Lionshead Merchants Association, both performance and educational opportunities are
enhanced for residents and guests.
Today’sAjazzAiconsAheadlineAtheAFestival;AdemonstratingAtheAhighAcaliberAofAtheAevent.AAThe Vail
Jazz Festival brand is synonymous with the biggest talent and the most professional
performances;AcomplimentingAVail’sApremierAstatus. With talent of this level, the audience is
both sophisticated and discerning.
The intimacy of the Labor Day Weekend Jazz Party is unique to jazz festivals, fostering
camaraderie among jazz artists and attendees that brings guests back year after year.
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The Vail Jazz Foundation
6
Lewis Nash, Terell Stafford, John Clayton and Jeff Clayton
at the 2011 Vail Jazz Party
B. The Vail Jazz Festival has a positive impact on the resort community’s economic health:
Festival Attendee Demographics
Vail Jazz guests belong to the same demographic sought by Vail. They are educated and affluent, with
disposable income to vacation, and spend additional money in Vail. Detailed data drawn from
attendees at the Labor Day Weekend Jazz Party establishes that:
Approximately 75% of the attendees are between the ages of 45 and 64;
More than 75% have an average household income over $100,000 per annum;
Over 65% have a college or post college education;
15% locals, 65% Colorado residents (non-local) guests and 20% out of state guests
Our demographics have shifted over the past few years, as we broaden our offering of events. The
average age is now younger, more of our guests have families and more are local residents or regional.
We believe this is due to theAFestival’s on-going presence throughout the summer and our efforts to
diversify our presentation formats and venues.
Attendee Spending
According to survey data, historically the average Labor Day Weekend Jazz Party attendee makes the
following daily expenditures for him /herself:
Lodging: $150
Meals: $80
Retail: $75
Based on these expenditures, the Labor Day Weekend Jazz Party alone represents over $1,067,500 in
revenue to the Town of Vail, conservatively assuming attendance of 3,500. The Vail Jazz Foundation
paid approximately $20,000 in food and beverage revenue and almost $60,000 in room night revenue
to the host hotel, the Vail Marriott Mountain Resort & Spa in 2011. The economic impact of the
weekend event is clearly significant. For example, for the 2012 Labor Day Weekend Jazz Party, the
Marriott has sold out of our original room block and has 400 room night reservations on the books for
JazzAPartyAattendeesAasAofAJuneA10;A2012.AA sAaAresultAofAtheAhotel’sAanticipationAtoAsellAout;AweAhaveA
partnered with neighboring lodges for spill-over reservations. Our marketing now reflects a robust
festival for a full 5 days (Thursday – Monday) over Labor Day Weekend, and we are seeing that our
guests are extending their visits to up to 6 or 7 days.
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7
Data for the Jazz @ Vail Square series skews slightly younger and with more local, down valley and
part time residents. Lionshead restaurants attest to the spike in their business on Thursday nights
throughout the summer due to the jazz performances, as many guests who attend Jazz @ Vail Square
dine and shop nearby before and after the concert.
WeAareAnowAworkingAwithARRCA ssociates;AtheATown’sAsurveyAprofessionals;AtoAsurveyAourAguestsAatAJazzA
@ The Market, Jazz @ Vail Square and Labor Day Weekend Party. We will have more data to present
after this summer’s Festival in 2012. Additionally, with the new programs for 2012, we anticipate that
Jazz Festival-related spending will increase dramatically. For example, by adding 13 performances at
Jazz @ Kelly Liken and Jazz After at Larkspur, we are offering additional opportunities for jazz
attendees to increase their spending in Vail. This trend will carry forward to 2013, as the events at
Kelly Liken and Larkspur become more established.
12. Who currently funds your organization?
The Vail Jazz Foundation runs a very lean operation. With one paid staff member and our unpaid
Chairman/Artistic Director, we operate very efficiently. We receive an enormous amount of in-kind
support from the Vail community and local businesses in the form of goods and services. The value of
these in-kind donations is estimated at $275,000 in 2013. If paying for these goods and services, our
budget would increase by nearly 30%.
We rely on tremendous support from our partners in order to create and present concerts and
educational programs. Local sponsors include: Alpine Bank, Alpine Party Rentals, Alpin Aire, The
Arrabelle, Colorado Mountain Express, Flyvail.com, Kelly Liken, KZYR – The Zephyr 97.7 FM, Larkspur
Restaurant, Lionshead Merchants Association, Rocky Mountain Reprographics, Town of Vail, United
Way of Eagle River Valley, Vail Daily, VailAMarriottAMountainAResortA&ASpa;AVailAFarmers’AMarketAandA
Art Show, Vail Resorts Echo, Vilar Performing Arts Center.
Our regional and national sponsors are instrumental in spreading the word about the Vail Jazz Festival
and Vail in particular. They include: Ella Fitzgerald Charitable Foundation, Hertz, KUVO-89.3 FM,
Mighty Fine Productions, New Amsterdam Vodka, The Jazz Cruise, Ravenscroft Pianos, William Hill
Estate Winery, Woods & Son Piano, Yamaha. Through The Jazz Cruise, we market Vail to 100,000 jazz
fans who are predisposed to travel for jazzAevents.AATheAJazzACruiseAclienteleAcomplimentsAVail’sAtargetA
audience in demographic profile.
We also have several hundred donors whose gifts range from $20 to $20,000.
13. Organization's mission statement:
The Vail Jazz Foundation, Inc. is a 501(c)(3) Colorado nonprofit corporation, incorporated in 1996 with
the mission of perpetuating jazz music through live performances that showcase the artistry and
talent of great jazz musicians, and through jazz education, with a focus on young musicians and
young audiences.
The Vail Jazz Festival is our primary vehicle to achieve our mission.
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8
Although not funded by the Town of Vail grant, we would be remiss if we did not include mention of
our educational programs in this proposal. These programs are essential to our mission.
Education Programs
Jazz Goes to School
Since 1997, the VJF has presented, free of charge, Jazz Goes to School to all the 4th and 5th grade
students at 14 schools in Eagle County annually;AincludingAVail’sAtwoAelementaryAschoolsA– Red
Sandstone and Vail Mountain School. This unique jazz education program teaches over 1,100
students annually about jazz integrated with social studies through an interactive, four part
curriculum. The fourth and final session is a true jazz concert for all students at the Vilar Performing
Arts Center featuring the Jazz Goes to School Sextet, headed up by Tony Gulizia. Teachers are
provided with pre- and post-lesson plans to aid them in integrating this curriculum into their
classwork.
Vail Jazz Workshop
Since 1996, the VJF has presented the Vail Jazz Workshop, the pre-eminent education program for
promising young jazz musicians. Nearly two hundred young jazz musicians have attended the
Workshop in Vail. Alumni of the Workshop have achieved some of the highest honors available to jazz
musicians today, and their achievements are a testament to the quality of the Vail Jazz Workshop. The
Vail Jazz Workshop has brought the future leaders in jazz to Vail at a young and impressionable age.
As a side note: Each year, the 12 Workshop students live with Vail residents in their homes for their 10
day residency. This further engages Vail residents and part time residents with the Festival. The
experience is unforgettable for the students as well as for their host families.
If our grant proposal is approved by the Vail Town Council, we will recognize the Town of Vail as we do
for our highest level sponsors. The Town of Vail will receive the following benefits for the 19th Annual
Vail Jazz Festival in 2013:
Verbal stage recognition as Presenting Sponsor of Jazz @ Vail Square and Jazz @ The Market.
10 fully transferable Patron Passes to the Labor Day Weekend Party includingASaturday’sA
Dinner with the Artists.
4 Jazz Plus Passes, granting preferred seating at all Jazz @ Vail Square concerts plus admission
to Post Event Receptions.
Full page ad in the Vail Jazz Festival Program with distribution of 20,000.
Website listing and link.
Email marketing inclusion.
Press release inclusion.
Your collateral distributed at all venues throughout the summer.
Your banner displayed prominently at Jazz @ Vail Square and in the Marriott Grand Ballroom.
We will also do our best to accommodate theATown’sArequestAforAotherAbenefitsAfromAtheAVailAJazzAFestival.
11/6/2012
The Vail Jazz Foundation
9
APPLICATION FOR TOWN OF VAIL FUNDING
Balance Sheet for The Vail Jazz Foundation
Most Recent Completed Fiscal Year
October, 31, 2011
ASSETS
Cash in Bank $119,051
Merchandise $452
TOTAL ASSETS
$119,503
LIABILITIES
Payroll Tax Payable $1,535
Deposits & Prepaid Admissions $12,625
Loan Payable $24,567
TOTAL LIABILITIES
$38,727
NET WORTH
$80,776
TOTAL LIABILITIES AND NET
WORTH
$119,503
11/6/2012
The Vail Jazz Foundation
10
APPLICATION FOR TOWN OF VAIL FUNDING
Statement of Sources and Uses
THE VAIL JAZZ FOUNDATION, INC.
Current Fiscal Year Budget
Year Ending October 31, 2012
REVENUES
Admissions and Production Fees $129,100
Sponsorships/Program Ad Sales $48,000
Contributions $235,400
Fund Raiser $5,000
Merchandise Sales $15,250
Silent Auction $17,000
Other Fees $9,350
Interest $110
TOTAL REVENUES
$459,210
EXPENSES
JAZZ FESTIVAL
Artists & Production Expenses $242,910
Advertising/Marketing/P.R. $29,290
Allocated Administrative Overhead $50,000
SUBTOTAL
$322,200
EDUCATIONAL PROGRAMS
Jazz Goes to School $20,940
Vail Jazz Workshop $38,035
Allocated Administrative Overhead $18,500
SUBTOTAL
$77,475
ADMINISTRATIVE EXPENSES
Fundraising $5,000
Administration $54,535
SUBTOTAL
$59,535
TOTAL EXPENSES
$459,210
TOTAL REVENUES MINUS
EXPENSES
$0
11/6/2012
1
COLORADO SKI & SNOWBOARD MUSEUM AND HALL OF FAME @ VAIL
APPLICATION FOR TOWN OF VAIL FUNDING 2013
SUBMITTED JUNE 29, 2012 BY JAMIE DUKE, CHAIRMAN OF THE BOARD and ERICA LLOYD, CURATOR
231 S. Frontage Road East Vail, CO 81657
Phone 970-476-1876 Fax 970-476-1879 www.skimuseum.net skimuseum@gmail.com
11/6/2012
2
APPLICATION FOR TOWN OF VAIL FUNDING 2013
1. Name of organization: Colorado Ski & Snowboard Museum and Hall of Fame
2. Contact person: Erica G. Lloyd; Curator of Collections & Jamie Duke; Chairman of Board
3. Mailing address: 231 S. Frontage Road East, Vail, CO 81657
4. Telephone: 970-476-1876
5. E-mail address: skimuseum@gmail.com
6. Members and Titles of your governing board (Board of Directors):
Chairman: Jamie Duke
Vice Chairman: Diane Boyer
Treasurer: Kent Erickson
Secretary: Dean Ericson
Board Members: Hart Axley, Bob Beattie, Jim Bain,, Trent Bush, Linda Cain, Lynn Deutschman,
Andy Franklin, Jon Franklin, Melissa McLean Jory, David Kelly, John McMurtry, Dick Neal, Joy
Spring, Erik Steinberg, and Bill Tomcich
Advisory Members: Ludwig Kurz, Bob Parker, Martha Head, Bee Reichel, Larry Zimmer, Sandy
Treat, and John Meyer.
7. Amount of contribution requested:
Cash:
• $90,000
In-Kind:
• $9,000 rent subsidy
• Office space for Museum 2-person staff in under utilized offices in the Vail Transportation
Center.
8. Organization fiscal year-end: April 30
9. Are your books audited? No, but our books are prepared with best practices for an annual audit.
10. How will the contribution be used?
The cash and in-kind contributions will be used to support the Colorado Ski and Snowboard Museum
and Hall of Fame (Museum) visitor’s educational, cultural, and entertainment experience, which,
according to the Town of Vail’s 1975 Colorado Centennial/Bi-Centennial Heritage project charter, is
to remain free of charge. The contribution request is less than $1.00 for each of the museums 100,000
annual visitors. Examined from another perspective, the contribution covers just 20% of the annual
expenses required to support a memorable visitor experience at the Museum. Expenses include
Museum hosts and tour guides, educational program delivery, research and curatorial functions,
collection stewardship, continuing to enhance interactive elements, and researching, designing, and
installing fresh exhibits such as our Roots of a Movement: The Colorado Snowboard Archive exhibit.
Special projects at the Museum continue to evolve; some are in the research stage, a few are in the
planning stage, and others are in the installation stage. The Museum is actively involved in the
11/6/2012
3
research, writing, and photo acquisition and digitization of history narratives for Vail’s 50th
Anniversary celebration. This work has resulted in the five-panel display on Vail’s history, recently
installed in the LionsHead Welcome Center, and is being incorporated into the Vail 50 years film,
produced by Roger Brown. Another Vail history exhibit, which is under development, will be
installed in the Vail Village Information Center. The 10th Mountain Division and its profound effect
on Vail’s creation is central to our programming. The Museum is working with Warren Miller
Entertainment to create a 60-minute documentary about the 10th Mountain Division with a unique
twist meant to inspire, educate, and entertain a younger audience. Pete Seibert’s grandson is one of
the featured athletes/film stars. The Museum oversees the highly esteemed Ski Hall of Fame and
manages the nomination, election and annual induction process. Many of Vail’s finest have been
recognized by the Ski Hall of Fame; this year Paul Testwuide and Toby Dawson will be inducted. In
comparison to other cultural and educational institutions, the Museum has a very small paid staff and
little administrative overhead. Nearly 90% of every contribution dollar goes directly to enhancing the
Museum experience for visitors. The requested contribution ensures that the rich skiing history and
heritage in Vail and the state of Colorado is preserved, and that this institution, borne out of the Town
of Vail, and which by design serves both Vail and the state of Colorado, continues to thrive.
Our Audience: 100,000 visitors from May 2011-April 2012, comprised of the following
components:
• Vail Valley destination guests, U.S & International. Destination and international guests are our
largest percentage of daily visitors. These segments are especially interested in how skiing has
shaped Colorado and has given birth to Vail.
• I-70 travelers. Highway signs and cultural tourism advertisements alert travelers that the state’s
Ski Museum is located in Vail. We host visitors daily who did not intend to stop in Vail until they
saw the highway sign; an inviting excuse to experience Vail. These spontaneous visitors spend
time at the Museum, and then go into Vail Village and LionsHead to dine and shop. Some end up
booking a hotel room for the night and some, due to their positive experience, plan to visit Vail
for their next vacation.
• Neighboring county visitors. The Museum routinely attracts visitors within a 45-mile radius of
both Summit and Garfield counties. A museum experience is built into many vacationers’ travel
plans and our facility has become known as a great destination for nearby visitors.
• Front Range visitors. Visitors from the Front Range, particularly those who entertain house
guests, make Vail their destination specifically to stop at the museum.
• Eagle County students K-12. Students participate in field trips to the museum and lesson plans
are delivered to students in their classrooms and auditoriums.
• Vail community members. With pride, community members bring friends and house guests to
the museum to enjoy our interactive exhibits and attend presentations.
• Virtual visitors. Website, social media, and e-newsletters reach an astounding number of
individuals.
• Researchers. Our extensive research library and collection is accessible to thousands of
researchers annually. We fulfill research requests and share our digital collection on a daily basis.
.
11. How does your request support item 1C of the contribution policy?
Thank you for giving the Museum board and staff an opportunity to explain why we feel strongly that an
increased contribution level for the Museum is both justified and responsible. The Museum, like the Betty
Ford Alpine Gardens (Gardens) and the Vail Recreation District facilities are Town of Vail assets, on Town
of Vail owned property, managed by non-profit boards. The Town of Vail had a hand in developing each of
these unique assets and so has an inherent responsibility to ensure that they continue to be properly managed
and funded. These treasured assets have been created and partially supported by the Town of Vail for the
enjoyment of Vail’s visitors and community members. Unlike many of the special events and truly
exceptional cultural offerings, these facilities are available to visitors and community members on a daily
basis.
The Museum and Gardens are unfortunately lumped into the same funding pool as Vail’s iconic events and
most successful foundations and non-profit organizations. These hallmark events and producers have a well-
11/6/2012
4
deserved reputation for excellence and their marketing reach, supported in part by Vail Local Marketing
District funding, is huge and very successful. The Museum and Gardens are no less impactful to the visitor
experience but, as smaller non-profit organizations, have limited resources to spend on marketing and public
awareness. The Museum and Garden “voices” are smaller in comparison and so their needs and positive
impacts are easily overlooked. A decision to provide increased funding for unique assets like the Museum
should not penalize Vail’s iconic and beloved events, nor vice versa. But, unfortunately, because funding
come from one funding pool, “Council Contributions,” this does inevitably happen.
By resolution, the Museum board has reconfirmed its commitment to serve as Vail’s Ski & Snowboard
Museum. It does not take this responsibility lightly and has allocated the majority of its resources to
supporting the Vail 50th Anniversary and planning for its unique ability to participate in the 2015
Championships by showing the world Vail’s ski history and heritage.
Museum Impact and Fulfillment of Vail’s Mission Statement
The Museum is one of the few educational and cultural amenities in Vail that is available, daily and
year-round, to visitors and residents. Our 100,000 annual guests leave the museum with knowledge of
the history and evolution of skiing and a strong foundation about how Vail came to be. We provide a
“sense of place” to visitors that connect them to both skiing and to Vail. We are recognized as the
authority in Colorado on ski and snowboard history and heritage. Our collection facility and research
library are unsurpassed in the world of ski history and we are an invaluable resource for those seeking
information by phone, on our extensive website, and at the museum facilities.
ROI
The Museum’s attendance grew this past winter when many visitors spent less time skiing during
their vacation, and is one of many activities that have weather-proofed the Vail vacation experience.
The Museum also has a lot of anecdotal evidence of visitors coming to Vail specifically to experience
the Museum, and of others who have added an overnight stay to ensure plenty of time to fully enjoy
the Museum’s galleries or presentations. With no admission fee, the Museum adds a sense of value to
the resort experience, adding to the positive intent to return ratings.
The ski company’s data indicates that an average destination guest spends $3,050 during their 5-day
vacation in Vail. A contribution of just under $1 for each museum visitor is an investment in
ensuring the destination guest’s experience is positive and therefore their vacation spending remains
at these high levels.
The economic benefits of the Museum, as described in Cultural Heritage Tourism studies, include
increased tax revenues, diversified local economy, quality of life benefits, building community pride,
and preservation of the community’s unique character. Hosting a museum is a powerful economic
tactic suggested in the 2005 report, “Economic Benefits of Historic Preservation in Colorado” by
Clarion Associates and BBC Research, in which they state,, “Ski resort towns that wish to attract
aging baby boomers, whose participation in skiing is diminishing, should look to historic sites and
museums as an important element in the package of ski alternatives.”
Cultural Heritage Tourism, including museum visitation, is the largest growing segment of tourism. As
stated on the National Trust for Historic Preservation website, “Perhaps the biggest benefit of cultural
heritage tourism is that opportunities increase for diversified economies, ways to prosper economically while
holding on to the characteristics that make communities special.”
Colorado Tourism Office research (Longwoods International, 2011 Report) shows that cultural activities
constitute 26% of guests "specific interests" during visits on a Colorado vacation (up from 22% in 2010).
The largest percentages of Colorado’s visitors are "touring" the state; of this market segment, 34% visit a
museum during their time in Colorado, according to the Colorado Tourism Office
(http://www.colorado.com/research).
11/6/2012
5
"Research shows that museums and cultural attractions are important to visitors; the Colorado Ski &
Snowboard Museum fills this niche in the Town of Vail and also adds a free attraction to our visitors, adding
a perceived value to their Vail vacation," said Chris Romer, Executive Director of the Vail Valley
Partnership, from the Chamber & Tourism Bureau.
In conclusion, the Museum does not have a dedicated funding source, or an admission fee (and
according to the Town of Vail’s 1975 Colorado Centennial/Bi-Centennial Heritage project charter, is
to remain free of charge), in contrast to how many other communities have provided funding for their
local museums. For example, the Denver Metro area has the Scientific and Cultural Facilities District
tax, and Aspen, Breckenridge, and Telluride all have dedicated taxes earmarked for their museums.
Instead, the Museum relies on a small percentage of its overall funding needs from the Town of
Vail’s general fund and must actively seek a majority of its funding from outside of Vail, which is not
easy considering that the population of Vail enjoys the majority of the Museum’s benefit. An
increased level of funding by the Town of Vail will result in a stronger organization, less reliance on
fund raising, which will in turn allow the Museum to focus its staff, volunteer time, and efforts on
providing the best possible visitor experience and fulfilling its mission and responsibilities to both
Vail and the state of Colorado.
12. Who currently funds your organization (other governments, private donations, user fees, etc.)?
• 100,000 (and growing) annual museum visitors through voluntary donations and gift shop sales
• Education program participants through admission fees
• Community members through annual museum memberships
• Hall of Fame members and individual donors
• Vail Resorts Echo through cash donations, donation of golf course for charity golf tournament,
and silent auction items
• Corporate Partners: Vail Daily, TV8, Outside TV, Altitude TV, eeF Productions, University of
Denver, Colorado Ski Country, Intrawest, Korbel and 1st Bank, among others, provide cash and
in-kind products and services
• Charitable Foundations provide operating and project-specific restricted grants. During the last 12
months, the Museum has received project specific grants from the Tawani Foundation, Warren
Miller Entertainment and IMLS (Institute of Museum Library Sciences).
13. Organization's Mission Statement:
Since its founding in 1976, the Colorado Ski & Snowboard Museum has been passionately dedicated
to safeguarding the spirit and evolution of snow sports and their contribution to Colorado’s history.
We pledge to passionately preserve the legacy by using proper stewardship to care for our extensive
collection and by engaging the public through historical exhibits and interactive education programs.
Guiding Principles:
• Preserving the history of the famed 10th Mountain Division that was instrumental in shaping
Colorado’s ski heritage
• Honoring our sports’ innovators and achievers through our distinctive Hall of Fame
• Maintaining an extensive Olympics collection which embodies the spirit and gravitas of this
great institution.
We invite the public, athletes, stakeholders, the curious – all like-minded individuals, to share our
passion for this great sport.
11/6/2012
6
COLORADO SKI & SNOWBOARD MUSEUM AND HALL OF FAME
BALANC SHEET
Apr 30, 12
ASSETS
Current Assets
Checking/Savings
1494 · Cash & cash equivalents
1105 · Operating Account 137,131.85
1115 · Cash Reserve Account 43,797.31
1140 · Artifact & Endowment Account 14,956.40
1170 · Register cash 300.00
1175 · Petty Cash 100.00
Total Checking/Savings 196,285.56
1310 · Accounts Receivable 2,248.34
Total 1300 · Accounts Receivable 2,248.34
Total Accounts Receivable 2,248.34
Other Current Assets
Employee Receivables 19.00
Other Currents Assets
1489 · Prepaid Expenses 1,063.69
1491 · Retail Inventory Asset 47,761.53
Total Other Currents Assets 48,825.22
Total Other Current Assets 48,844.22
Total Current Assets 247,378.12
Property, Equipment and Collection
1401 · Jacques Parker Art 40,000.00
Spirit of Olympic Champions Exhibit 105,127.51
1400 · Furniture & Fixtures 55,576.53
1402 · Accum. Depreciation -89,442.49
1403 · Accum Deprec - SOAC -105,127.51
Total Property, Equipment and Collection 6,134.04
TOTAL
ASSETS 253,512.16
LIABILITIES & EQUITY
Current Liabilities
Accounts Payable
1500 · Accounts Payable 7,711.33
Total Accounts Payable 7,711.33
Other Current Liability
2200 · Sales Tax Payable 903.91
Total Other Current Liability 903.91
Unearned Revenue 237.59
Total Other Current Liabilities 1,141.50
Total Current Liabilities 8,852.83
Total Liabilities 8,852.83
Equity
3900 · Retained Earnings 196,361.65
3902 · Temporarily Restricted RE 34,730.00
3903 · Permanently Restricted 580.00
Net Income 12,987.68
Total Equity 244,659.33
TOTAL LIABILITIES & EQUITY 253,512.16
11/6/2012
7
COLORADO SKI & SNOWBOARD MUSEUM AND HALL OF FAME
ANNUAL BUDGET
MAY 1, 2012- APRIL 30, 2013
Ordinary Income/Expense
Income
4092 · Photo/Media Use Revenue
Total 4200 · In-Kind Donations 8,000
Total 4032 · Hall of Fame Banquet 151,300
40321 · Golf Tournament 18,000
4030 · Event Income - New -
Total 4030 · Event Income 169,300
4041 · Contributions
4046.6 · Educational Program Income 2,500
4048.1 · Government Grants 62,000
4010 · Admissions Income -
4046 · Other Grants 25,500
4048 · Donations - Cash/CC 21,000
Total 4041 · Contributions 111,000
Total 4060 · Membership Income 71,600
Total 4070 · Retail Income 234,924
4090 · Receptions Income 4,200
4055 · HOF TV Program 32,000
Total 4095 · Other Income 142
Total Income 631,166
Cost of Events, TV Production & Retail
Total 6120 · Event Expenses 86,201
Total Cost Of HOF TV Production & Auction 7,800
Total 5000 · Retail Expenses 123,410
Total COS of Event, TV & Retail 217,411
Gross Profit 413,755
Expense
Collection Storage & Research Library (in Golden, CO) 26,809
Vail Museum Facility Expense 25,886
Vail Museum Admin & Marketing Expense 42,165
Vail Museum/HOF Host & Employee Expense 317,482
Total Expense 412,342
Net Ordinary Income 1,413
11/6/2012
CULTURAL SPONSORSHIP GRANT PROPOSAL
for the
TOWN OF VAIL
2013 VAIL INTERNATIONAL DANCE FESTIVAL
2013 GERALD R. FORD AMPHITHEATER
2013 US PRO CYCLING CHALLENGE
2015 FIS ALPINE WORLD SKI CHAMPIONSHIPS
2013 BIRDS OF PREY MEN’S & LADIES WORLD CUP
2013 AMERICAN SKI CLASSIC
2013 ATHLETE COMMISSION
2013 WINTER TEVA MOUNTAIN GAMES (IN KIND ONLY)
2013 SUMMER TEVA MOUNTAIN GAMES (IN KIND ONLY)
Presented by
THE VAIL VALLEY FOUNDATION
11/6/2012
APPLICATION FOR TOWN OF VAIL FUNDING
1. Name of organization: Vail Valley Foundation
2. Contact Person: Mike Imhof, Vice President of Sales and Operations
3. Mailing Address: PO Box 309, Vail, CO 81658
4. Telephone: 970-949-1999
5. Email address: mimhof@vvf.org
6. Members and titles of governing board:
Current Board Members
Judy Berkowitz
Marlene Boll
Erik Borgen
Jack Crosby
Andy Daly
Jack Eck
Bill Esrey
Tim Finchem
Ceil Folz, President
Harry Frampton
Peter Frechette
Steve Friedman
John Galvin
John Garnsey
Margie Gart
Bob Gary
George Gillett
Donna Giordano
Sheika Gramshammer
Marty Head
Mike Herman
Bobby Hernreich
Al Hubbard
Bill Hybl
Yvonne Jacobs
Chris Jarnot
Rob Katz
Kent Logan
Peter May
Brian Nolan
Eric Resnick
Doug Rippeto
Ken Schanzer
Mike Shannon
Stan Shuman
Rod Slifer
Ann Smead
Oscar Tang
Stew Turley
Betsy Wiegers
11/6/2012
Directors Emeritus
Adam Aron
Berry Craddock
Pepi Gramshammer
Steve Haber
Elaine Kelton
In Memoriam
President Gerald R. Ford
Jack Kemp
7. Amount of contribution requested: $898,500 and in-kind support of $118,800*.
8. Organization fiscal year-end: October 1, 2012 – September 30, 2013
9. Are your books audited: Yes – annually
10. How will the contribution be used: Please see attached information
11. How does your request support item 1C of the contribution policy: A positive,
sustained economic climate.
12. Who currently funds your organization (other governments, private donations, user
fees, etc.): Town of Vail, Town of Avon, Eagle County, Beaver Creek Resort Company,
private donations, ticket sales revenue (as non limiting examples ticket sales to
performances at the Vilar Performing Arts Center and tickets to attend Vail International
Dance Festival performances, corporate sponsorships with local, regional and national
companies (brands) As non limiting examples, Anheuser-Busch, Volvo, Teva, US Bank,
Lakota Guides and lastly, specific to the FIS World Alpine Ski Championships the
International Ski Federation.
13. Organization’s mission statement: To enhance and sustain the spirit of the Vail Valley by
providing leadership in athletic, cultural and educational endeavors. Vail Valley Foundation;
Inspiring Lives, Enriching Community.
*In Kind contributions to be determined by the Town of Vail and may not be applicable.
11/6/2012
STREET BEAT FREE WINTER CONCERT SERIES
PLEASE NOTE: The Valley Foundation has decided, in collaboration and collective agreement
with the Town of Vail and our key Corporate partners tied to Street Beat, to discontinue the Street
Beat event project. As such, Street Beat will not take place in Vail during the 2012-2013 winter-
season. The Vail Valley Foundation will not be requesting any funds from the Town of Vail for
Street Beat.
2013 STREET BEAT WINTER CONCERT SERIES GRANT REQUEST
The Vail Valley Foundation requests $0 cash and $0 in-kind.
The Vail Valley Foundation sincerely appreciates the support
the Town of Vail has provided towards Street Beat during the
11 years the event ran in Vail. THANK YOU!
2013 VAIL INTERNATIONAL DANCE FESTIVAL
JULY 30 – AUGUST 14, 2013
The Vail International Dance Festival is arguably one of the most successful and talked about
arts festivals in the United States and has consistently been featured in the New York Times
Arts & Entertainment section. Ticket sales records indicate that festival-goers are true
destination guests who are making a specific trip to Vail to attend this world renowned event.
Our research shows these guests represent at least 24 states.
Damian Woetzel, as the festivals Artistic Director, continues each year to out do the prior year in
terms of the caliber of performers, the breadth of the artistic styles represented and a festival that
truly entertains and provides a unique experience for all attendees. We consistently receive
tangible and positive feedback from guests (ticket buyers), performers, donors, sponsors, press
and industry experts as not just a player but a leader at the highest levels in the international
community of performing arts.
The Festival supports the development of young choreographers and annually commissions
new works to be world premiered in Vail, works that continue to live on in the repertories for
major dance companies. In addition, the Festival has become far larger than what transpires
within the Gerald R. Ford Amphitheater itself. A series of complimentary, informative and
educational Dance Dialogues and Vail Village fringe appearances add depth and increased
appreciation of the art form adding vibrant and surprising energy within the Town. 2013 will
mark the seventh year for Celebrate the Beat, a vehicle in which children discover their potential
by motivating them to believe in themselves, value artistic expression and develop a personal
standard of excellence.
GENERAL TOWN OF VAIL BENEFITS
The event will deliver 45,000,000 total media impressions.
11/6/2012
The event this summer / 2012, in an effort to provide value across all the villages of Vail,
has scheduled 4 street performances to happen in Lionhsead. This will continue in 2013 as
well.
Vail plays host to a festival which no longer is considered just a local or even Colorado
centric event but one that competes in caliber and stature on a world stage.
Added dimension to summer in Vail; more to experience, more to do, more reasons to make
Vail your summer destination.
Positions Vail as an international center of cultural arts at the highest level of excellence.
Independent surveys on destination visitation each year continue to reveal that 67% of
respondents claim they came to the area specifically for/because of the event and 73% had
lodging in the Town of Vail.
SILVER SPONSOR BENEFITS
Logo inclusion in all marketing and advertising initiatives
One (1) full page advertisement in the official Vail International Dance Program
Logo inclusion on performance / festival poster
Right to use the Vail International Dance Festival logo
Four (4) seats in Dress Circle for all performances at GRFA
Four (4) VIP tickets to attend the Vail International Dance Festival Gala
Four (4) invitations to all scheduled social functions
Class observation opportunities
2013 VAIL INTERNATIONAL DANCE FESTIVAL GRANT REQUEST
The Vail Valley Foundation kindly requests that the Town of Vail consider a $60,000 cash
contribution.
The 2013 season marks our 25th anniversary and we are prepared to celebrate it by
acknowledging our humble beginnings and paying tribute to Vail as the host of the Festival in a
video documentary.
The video is 28 minutes in length and based on performance footage and interviews
from the 2011 and 2012 seasons.
The video will air on Rocky Mountain PBS (RMPBS) later this year
(November/December) and again in the spring.
The focus of the video is to showcase Vail and why it is special to the Festival and the
dancers, how it came to be based in Vail and why a visit to Vail for the Festival is truly
the experience of a lifetime.
The additional grant funds requested will help produce and distribute the video.
The video will include iconic shots of Vail: Bridge Street, Gore Range, clock tower,
Lionshead gondola.
The video will reach over 99% of Colorado households
RMPS views are 68% more likely to attend a live performance and median household
income is $245,277 (slightly above the $241,464 market average.
* We would also like to request an interview from someone at the Town of Vail for the video. Whether it is
Andy Daly, Stan Zemler, Sybil Navas or yourself I will leave that to your discretion.
BUDGET IMPACT TO 2013 VAIL INTERNATIONAL DANCE FESTIVAL
Should the Town of Vail approve our request for $60,000, it shall account for 2.6% of our operating
expense budget. The Vail International Dance Festival continues to grow each year and we are
sincerely thankful for the annual Town of Vail support.
11/6/2012
Historically the Vail International Dance Festival has received $45,000 in frunds from the Town
of Vail; this year we respectfully request consideration for an additional $15,000 in funds to
support a project to promote the 25th Anniversary Season of the Vail International Dance
Festival.
GERALD R. FORD AMPHITHEATER
Summer Season 2013
Summer 2013 will mark the amphitheater’s 15th season. Locals and guests of all ages flock to
the theater for a diverse mix of entertainment. From the Hot Summer Nights series to Bravo!
Vail Valley Music Festival’s symphonies and hot performers like The Drew Emmitt Band, The
New York Philharmonic, Walker Williams, and The Dirty Dozen Brass Band, each summer, the
Gerald R Ford Amphitheater serves as the cultural and social centerpiece of the Vail Valley.
The Vail Valley Foundation always strives for top-tier performances. The 2013 summer season
shall be no exception with Bravo! Vail Valley Music Festival orchestras, Hot Summer Nights and
the Vail International Dance Festival as anchors for the 2013 amphitheater schedule.
In 2013, the Hot Summer Nights series will feature a minimum of nine performances from the
middle part of June to late August with an average spectator attendance per show of 3,000.
GENERAL TOWN OF VAIL BENEFITS
Amphitheater productions showcase Vail as a premier summer resort
Provides the major venue for performing artists and special events in Vail
Programming policy ensures performance variety for Vail audiences
Convention use for summer conferences, weddings, graduations and more
Unique venue and programming sets Vail apart from other mountain resorts
Vail’s unique and breathtaking outdoor venue receives national recognition and praise
Town Of Vail bars, restaurants, clothing, jewelry, etc all benefit from traffic pre and post
each performance keeping people in Town, engaged and having a wonderful time in Vail
SUPPORTER BENEFITS
Identification as major contributor in the building of the Gerald R. Ford Amphitheater
Four (4) reserved seats at all Gerald R. Ford Amphitheater productions
One (1) full page advertisement in the Vail Valley Summer Events Magazine
One (1) TOV branded (with Logo) flag pole banner placed at venue entrance
2013 GERALD R. FORD AMPHITHEATER GRANT REQUEST
The Vail Valley Foundation kindly requests the Town of Vail consider a $27,500 cash
contribution to help support a portion of the Hot Summer Nights series and services provided to
the community at the facility. We also ask for a $2,800 in-kind contribution for police presence
during Hot Summer Nights events.
BUDGET IMPACT TO 2013 GERALD R. FORD AMPHITHEATER
Should the Town of Vail approve our request for $27,500 it shall account for 4% of our operating
expense budget.
2013 AUGUST US PRO CYLCLING CHALLENGE (“USPCC)
The Vail Valley Foundation Understands that we requested, in our 2012 Town Of Vail grant request
$175,000 cash and $25,000 In Kind to support a Vail Stage or Stages within the 2012 US Pro
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Cycling Challenge. Unfortunately, the USPCC did not schedule a Tour stop in Vail for the 2012
Event. We have remained in contact with the USPCC and continue to push and encourage the
Tour owners to bring a USPCC stage back to Vail. As such, we are submitting a specific request
for funding in 2013 tied to the professional cycling event. This relatively new event is not owned
and managed by the Vail Valley Foundation (for example, like the Birds of Prey, American Ski
Classic or Teva Mountain Games) but an event where the VVF, in partnership with the greater
Eagle County Community and key players within the Town of Vail, would act as the LOC (Local
Organizing Committee) for the Event.
The US Pro Cycling Challenge is a 7 stage tour which has every intention of a long future in
Colorado. However, the Tour and the owners of the event itself may decide, as is their right, each
year to change the route or stages of the event and flow the pro cycling stages into different
communities every year. We feel confident that Vail, as an iconic locale within Colorado along with
Vail’s long history tied to the pro cycling (i.e. Coors Classic), has a very viable chance to again be a
stage in 2013. However, this is not guaranteed. To be prepared for this eventuality, we are
including this USPCC Event in our 2013 grant request to the Town of Vail.
FACTS AND FIGURES
The USPCC Time Trial stage which was held in Vail in August 2011 was a huge success for
Vail with significant media exposure, excellent onsite attendance and a solid economic
driver for the greater Vail community across; retail, restaurants and lodging
The event would be a UCI 2.1 level Pro Event to include Pro Tour Teams, National Teams,
Pro Continental Teams and Continental Teams
The event is currently planned as a Men’s Pro team competition and has proposed that a
women’s pro competition be added as well making it the only event of its kind in the world
The event stages held in Vail would draw tens of thousands of spectators and athletes to
the Valley allowing for tangible economic benefit across all Town of Vail businesses
Ceil Folz sits on the advisory board for this event ensuring Vail has a seat at this table both
now and in the years to come
Opportunity for ancillary community based events; i.e. a citizen’s ride, health and lifestyle
expo villages and concerts to name just a few, adding additional animation and value to the
exciting competitions
The demographics and psychographics are as true and compelling today as they were 2
years ago when the VVF tried valiantly to make a pro cycling event a reality
National and international television coverage
Total U.S. Cyclists 42.5 Million
More U.S. cyclists than skiers, golfers and tennis players combined
97.4% of U.S. Road Cyclists Own Bikes with an Average Bike Price Over $3,000
17 Million Bicycles Sold in the U.S. Every Year
87% Between the Ages of 18-44
60% Male, 40% Female
63% are Professionals
92% Have Attended College
41% Have Post Graduate Degrees or Studies
Affluent – Median Income $87,400
TOWN OF VAIL BENEFITS
The opportunity for Vail to be an iconic stop (stages) within the Event
Spectator attendance within Vail to rival the glory days of the Coors Classic; the 2011 Time
Trial Stage conservatively saw 25,000 spectators for the 1 day event
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Exposure within the international TV coverage as well as up to 2 hours of live coverage of
the Vail stage
VIP access to be mutually agreed to between Town and VVF
The two largest events Vail hosts in any given year as a perfect bookend to summer. The
Teva Mountain Games would open up the summer season and US Pro Cycling Challenge
would usher in summer’s close
Town of Vail would receive logo placement rights, marketing use rights and promotional
rights within the scope and limitations granted to the Local Organizer.
A further differentiator for Vail for consumers who are choosing where to spend their limited
and precious summer vacation time.
2013 PRO CYCLING CHALLENGE GRANT REQUEST
The Vail Valley Foundation kindly requests the Town of Vail consider a $175,000 cash
contribution and a $50,000 in-kind contribution for police, public works, fire and general
Town Of Vail year-round full time staff labor. The above cash request is the same
amount as the Town of Vail granted for the actual 2011 event. The In Kind request of
$50,000 is an increased amount ($25,000 more) from the In Kind Town Of Vail granted
for the 2011 Event. The increased In Kind request is based upon the actual sum of In
Kind provided by Town Of Vail for the 2011 Event.
2015 FIS ALPINE WORLD SKI CHAMPIONSHIPS
GENERAL 2015 FINANCIAL SUPPORT
The world will return to Vail for the third time in February 2015 for the FIS Alpine World Ski
Championships. Per the Vail Valley Foundation’s Presentations to the Town of Vail since we were
granted the 2015 Championships in June 2010 and regarding the overall economic benefits of the
2015 Championships, we are including in this 2013 annual grant request the portion (one fifth) of
the total general funding the Town of Vail has already approved for the 2015 FIS Alpine World Ski
Championships which is $1,250,000 to be paid over 5 years in equal installments of 250,000 per
year. We respectfully ask the Town of Vail in 2013 to provide $250,000 to the Vail Valley
Foundation specific to the overall 2015 funding support.
ADDITIONAL FINANCIAL SUPPORT SPECIFIC TO THE NATIONS TEAM EVENT
In addition to the above, the Vail Valley Foundation and Town of Vail have agreed to hold the
Nations Team Event in Vail (Golden Peak) during the 2015 Championships. Per the agreement
between the Town of Vail and Vail Valley Foundation, the Nations Team Event will cost the 2015
Organizer an additional $1,500,000. The Town of Vail has agreed to cover this incremental
expense tied to the running / hosting of the Nations Team Event in Vail. The Vail Valley
Foundation respectfully requests from the Town of Vail, $375,000 in 2013 which is one quarter
(25%) of the total $1,500,000.
The $1,250,000 in overall 2015 support and the $1,500,000 in support specific to the Nations
Teams Event in 2015 accounts for approximately 4.5% of the total 2015 operating budget.
DECEMBER 7 & 8 AND DECEMBER 14 & 15, 2013 MEN’S AND LADIES BIRDS OF PREY
WORLD CUP, BEAVER CREEK, COLORADO
Each December, the world descends on the Vail Valley to watch the only Men’s Alpine World
Cup event in USA. The Birds of Prey sees over 20,000 people onsite over three days and the
world truly watches as the domestic and international television exposure reaches over 100
million international households live in prime time. Plus, here in the domestic USA, 1 hour on
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NBC Sports, 4 additional hours of coverage on NBC Sports Net and additional airings on
Universal Sports. In December 2013, we are very fortunate to be able to host both the Men and
Ladies for 2 solid weekends back to back for Men and Ladies World Cup racing.
SPONSOR BENEFITS
Town of Vail logo to be placed on the official website as a supporting partner at
www.bcworldcup.com.
A quantity of VIP credentials (enough for each TOV council member and select TOV
staff). Final quantity shall be discussed and mutually agreed to by both Town of Vail and
Vail Valley Foundation to allow access to the VIP area within the event venue.
Credentials will be valid for both the Men’s ad Ladies World Cup races.
Four (4) invitations to the celebrated tradition of Dinner Before The Downhill held in
Beaver Creek.
2013 BIRDS OF PREY GRANT REQUEST
Each year as the World Cup continues to grow and draw a larger audience, the need to transport
these consumers to and from the event becomes more and more of a logistical challenge and
expense. In 2013, transportation will be especially needed as we have two full World Cups back to
back as well as the need to transport select guests from Vail based hotels into the Beaver Creek
race venue. We respectfully request the Town of Vail to consider an increased in kind contribution
of Twenty-Six Thousand Dollars ($26,000) to be used towards use of Town of Vail buses and
drivers (labor) during the 2013 Birds of Prey event weekends.
2013 AMERICAN SKI CLASSIC
The American Ski Classic draws to Vail legendary Olympic and World Cup athletes, celebrities
of TV, Sports, News and Politics and corporate clients looking for money-cannot-buy client
entertainment. The American Ski Classic is the longest standing, most recognized and most
successful celebration of the sport of ski racing in the world. Its longevity (March 2013 will be
our 31th anniversary) is a testament to both the desire to support our heritage and to celebrate
both the legends of our youth and our youth of today who will be the next heroes of ski racing.
A critical part of the March 2013 event will be the continued growth and support of the Conway
Community Cup races and the new and exciting Battle Of The Legends Relay competition.
The Community Cup, named the Conway Cup after long time local and ski racing fan Dan
Conway, launched its inaugural year in March 2010. The community cup was, by all measures,
a huge success and we expect it to continue to grow each year. The Conway Community Cup
invites our local community to create their own 4 person team for a nominal fee per person.
These teams will go head to head to determine who will be granted full complimentary access to
and entry in the Ford Cup and American Ski Classic festivities. It is a great day of racing and fun
followed by a party for all.
FACTS AND FIGURES
• Vail, Colorado Wednesday March 21 Sunday March 25, 2013
• Highly Affluent – Avg. HHI of $200k, Material Percentage Make $1mm+. ASC event
guests have proven year in and year out that they spend incremental dollars throughout
Vail in restaurants, galleries, jewelry, real estate, clothing, hotels and ski shops.
• 60-minute nationally syndicated TV show reaches no less than 80 million US
households. Over 75 percent of stations syndicating the event telecast are network
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affiliates; 25% are cable providers (multiple re-airs). Telecast provides Vail with
conservative impression reach of 10,000,000 +.
• Advertising for the event combines local print, radio and TV, email blasts and select
International web based campaigns.
• 60/40 Male-Female Gender Split
• SVP, EVP and C Level Executives
• They Lead Active Lives – 74% Exercise Regularly
• Travel Frequently for Business and Pleasure
• 75% are age 34 to 65 and return each year to vail a minimum of 3 times both for the
event and as destination guests of the resort.
• Event attendees are 80% destination guests (outside of Colorado) with 20% local and
Front Range.
2013 AMERICAN SKI CLASSIC GRANT REQUEST
American Ski Classic is a Brand of its own. The success year in year out is a tribute to our
industry, the love of the sport and the love of the experiences one has while spending time in Vail.
In the last few years the funding for American Ski Classic has been $5,000 cash and $3,000 In
Kind (used for parking vouchers in Village structure). We respectfully ask the Town of Vail to
consider an increased amount of funding in 2013; $20,000 cash and $3,000 in kind. Should our
request for $20,000 be approved it will account for 1.3% of our proposed 2013 operating expense
budget. In 2012 we added in a new, highly spectator friendly competition called the Battle of the
Legends. In 2013, we plan to evolve this new concept even more and place additional marketing
efforts behind it to bring crowds into Vail (Golden Peak) to watch this fast and exciting competition.
SPONSOR BENEFITS BASED ON TOWN OF VAIL FUDING EVENT AT $20,000
The investment requested below by VVF does not include use of the Two VVF
Medallions. We thank you for the cash and in kind support planned for 2013 across
multiple VVF initiatives which sufficiently cover our allocation of the two Medallions to
Town of Vail.
TOV to receive eighteen (18) VIP credentials valid for skiing at Vail or Beaver Creek and
unlimited access to all VIP areas during the Event
TOV to receive eight (8) VIP gift bags at the Event.
TOV to receive eighteen (18) invitations to Event Welcome Party on Thursday March 21,
2013.
TOV to receive Eighteen (18) invitations to Gorsuch Tea Dance during Event (Friday
March 22).
TOV name/logo inclusion (listing as a sponsor) on all appropriate marketing, advertising,
web and PR initiatives tied to the Event.
Four (4) Town of Vail banners placed in visible locations within the Event venue.
One (1) Town Of Vail branded race team (this is for bib branding and PA only).
Two (2) Ford Cup race team spots
WINTER TEVA MOUNTAIN GAMES
February 8-10, 2013 will usher in year 2 of this new and exciting “sister” to the highly successful
Summer Mountain Games. Winter Mountain Games mission is Athletes, Arts, Music, Mountains
and covers both a broad range of human powered athletic competitions along with art, live
music, film and parties each driving attendance and needed economic upswing to the Vail
Community during a weekend in February which is historically slow.
Per the new Town of Vail (Town Council) grant application request guidelines, we are including
in this grant request just the In Kind support we are requesting from the Town of Vail. Our
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normal CSE request for funds will continue as per normal for any cash contribution request we
will be asking for tied to Winter Teva Mountain Games.
The Vail Valley Foundation respectfully asks the Town of Vail to consider an In Kind contribution
of $12,000 for the 2013 Event to be used for parking vouchers (we expect in 2013 to use $3,500
of the $12,000 total In Kind being requested for parking vouchers), extra duty police coverage
public works, use of the Lionshead Welcome Center for Event Registration and event fees.
PLEASE NOTE: The Town of Vail is considered a key stakeholder in the Winter Mountain
Games event and, tied to the cash request Vail valley Foundation makes to the CSE, the Town
of Vail receives detailed marketing, attendance and overall economic ROI information across all
aspects of the event along with specific branding and hospitality rights and benefits to be
received by the Town of Vail in exchange for its support.
SUMMER TEVA MOUNTAIN GAMES
The largest, most successful mountain based mulit-sports, music and lifestyle celebration
arguably in the world. At this time, our final research for the 2012 Mountain Games is not yet
known but we are confident we will see approximately 10% growth in each of the key areas of
success measurement; spectator attendance, athlete registration, sponsor satisfaction and
overall positive economic impact for Vail. Per the new Town of Vail (Town Council) grant
application request guidelines, we are including in this grant request just the In Kind support we
are requesting from the Town of Vail. Our normal CSE request for funds process will continue
as per normal for any cash contribution request we will be asking for tied to Winter Teva
Mountain Games.
The Vail Valley Foundation respectfully asks the Town of Vail to consider an In Kind contribution
of $25,000 for the 2013 Event to be used for extra duty police coverage, public works event
assistance to include but not limited to, trash clean up, transportation of free ride bike features
to and from event, water meter usage, sand bag distribution to and from event, world cup
climbing wall ballast, event half marathon bus/shuttle support and event fees.
PLEASE NOTE: The Town of Vail is considered a key stakeholder in the Summer Mountain
Games event and, tied to the cash request Vail valley Foundation makes to the CSE, the Town
of Vail receives detailed marketing, attendance and overall economic ROI information across all
aspects of the event along with specific branding and hospitality rights and benefits to be
received by the Town of Vail in exchange for its support.
APPLICATION FOR TOWN OF VAIL FUNDING
1. Name of organization: Vail Valley Athlete Commission
2. Contact person: Mike Imhof
3. Mailing address: P.O. Box 309, Vail, CO 81658
4. Telephone: (970) 949-1999
5. Email: mimhof@vvf.org
6. Members and Titles of your governing board:
11/6/2012
Mike Imhof Vail Valley Foundation
Pam Brandmeyer Town of Vail
Doug Lovell Vail Resorts
Tim Baker Beaver Creek Resort Company
7. Amount of contribution requested: $6,000
8. Organization fiscal year-end: Calendar Year January 1-December 31
9. Are your books audited? YES
10. How will the contribution be used? Please see below.
The Athlete Commission provides financial support to the young
individual athletes of our valley so that they might go out into the
international world of competition and chase their dreams. Each year we
fund both fledgling international athletes as well as those who have reached
the highest ranks. The recipients come from every sport and every part of
our valley.
The number of applicants has been steadily growing every
year. However, the amount of available funds has not increased at the same
rate. It is our intent to increase the amount of funding from each partner to
meet the needs of deserving athletes.
11. How does your request support item 1C of the contribution policy?
Funding from the Athlete Commission benefits the entire
community of Vail by providing an opportunity for local athletes to
represent this community in an international arena thereby gaining
exposure and awareness of our premier mountain resort. The
commission hopes to honor those athletes that in turn honor their
community. Whenever possible, representation of a community logo
is expected and greatly appreciated. As winner of the women’s
World Cup Alpine overall Lindsey Vonn generated tremendous
international awareness of Vail. Along with Toby Dawson and Sarah
Schleper, Lindsey Vonn received financial support for many years
from the Athlete Commission. The future health of our community
will be enhanced by providing opportunities for advancement of
deserving athletes wishing to pursue their athletic dreams.
12. Who currently funds your organization (other governments, private donations,
user fees, etc.)?
Historically, the commission has consists of four funding partners:
Town of Vail, Vail Resorts, Inc., Beaver Creek Resort Company
and the Vail Valley Foundation.
13. Organization's mission statement:
Local Pepi Gramshammer originally conceived the idea for the
Athlete Commission as a method for the community to provide
financial support for the Valley’s deserving athletes. The program
supports those athletes participating in international competitions.
11/6/2012
10/1/10-9/30/11 Vail Valley Foundation Financial Overview
Revenue Source Total Amount Percentage of Budget
Individual Contributions 6,877,813 36%
Sponsorships 4,258,645 22%
In Kind Contributions 3,080,761 16%
Government Support 1,494,175 8%
Ticket Sales and Fees 2,806,641 15%
Other Contributions 684,692 4%
TOTAL REVENUES 19,202,727 100%
Expenses Total Amount Percentage of Budget
Athletic Event Programming 6,482,183 35%
American Ski Classic
Teva Mountain Games
World Cup Ski Races
Winter Teva Mountain Games
US Pro Cycling Challenge
Cultural Programming 2,705,029 14%
Gerald R. Ford Amphitheater
Hot Summer Nights
Streetbeat
Dance Festival
Vilar Programming 4,130,865 22%
General and Administrative 2,058,856 11%
11/6/2012
Membership 1,376,616 8%
Education and Grants 1,775,904 9%
Other 258,228 1%
TOTAL EXPENSES 18,767,681 100%
APPLICATION FOR TOWN OF VAIL FUNDING
Balance Sheet
As of 9/30/2011 As of 9/30/2010
Assets: 32,956,175 31,468,216
Total Assets: 32,956,175 31,468,216
Liabilities: 11,747,138 8,281,385
Total Liabilities: 11,747,138 8,281,385
Net Assets: 21,209,037 23,186,831
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February 27 – March 3, 2013
2012 Application for
Town of Vail Funding
Applied 5/30/2012 by:
12 Vail Rd. Suite 500, Vail, CO 81657
(970) 476-6797
www.gohighline.com
APPLICATION FOR TOWN OF VAIL FUNDING
1. Name of organization: Highline Sports & Entertainment, Inc.
2. Contact persons: James Deighan
3. Mailing address: 12 Vail Road, Suite 500, Vail, CO 81657
11/6/2012
4. Office Telephone: 970/476-6797 x102
Cell Phone: 970/331-5312
Fax: 970/476-6890
5. E-mail address: jamesd@gohighline.com
Website: www.gohighline.com
6. Members and Titles of your governing board:
Highline Sports & Entertainment, Inc.
• Jeff Brausch, Partner
• James Deighan, Partner
• Carolyn Coyne, Partner
• Kelli Brausch, CFO
Cross Community Working Team
• Jeff Brausch, Highline Sports & Entertainment, Inc.
• James Deighan, Highline Sports & Entertainment, Inc.
• Carolyn Coyne, Highline Sports & Entertainment, Inc.
• Chris Dolan, Highline Sports & Entertainment, Inc.
• Greg Schwartz, Highline Sports & Entertainment, Inc.
• Peggy Wolfe, Highline Sports & Entertainment, Inc.
• Katie Tille, Highline Sports & Entertainment, Inc.
• Adam Sutner, Vail Resorts
• Bryan Rooney, Vail Resorts
7. Amount of contribution requested: $500,000
8. Organization fiscal year-end: December 31st
9. Are your books audited? Reviewed by Keil & Associates, CPA
10. How will the contribution be used?
The Town of Vail funding for this project will be leveraged towards international marketing
and PR as well as actual event activation for the 2013 US Open of Snowboarding
Championships. The funding will contribute to a comprehensive marketing platform that
will have international reach and continue to build the world-class image of Vail.
Funds will be applied to the following components:
• Comprehensive marketing plan
• Event infrastructure
• Staffing
• Hospitality
• Event VIP support
• Transportation
• Concerts / Festivals
• Eco-friendly support
11. How does your request support item 1C of the contribution policy?
The Town Council will evaluate the various proposals based on their direct benefit to the entire community of
Vail, fulfillment of the town’s mission, and how this contribution will affect our resort community’s future
health. The Town Council’s mission statement reads: In order to be the premier mountain resort community,
we’re committed to providing citizens and guests with a superior level of environmentally-sensitive services
and an abundance of recreational, educational, and cultural opportunities.
11/6/2012
The US Open of Snowboarding Championships will directly benefit the entire community
of Vail and help carry out the Town Council’s mission in a number of ways. The event will
bring comparable benefits to the town such as past major events including, but not limited
to the 1989 and 1999 Alpine World Championships, Teva Mountain Games, and most
recently the US Pro Cycling Challenge. The US Open is certain to the global attention to Vail
and the Vail Valley. For the past 30 years, the US Open has drawn a large amount of visitors
as well as worldwide impressions which in-turn drive future visits. Research that was
recently conducted by Vail Resorts through guest intercepts at Snow Daze and Spring Back
to Vail have shown that these type of events:
• They add value to the guest experience
• Visitors have a more favorable opinion of Vail
• High guests satisfaction”
• Strong intent to return
12. Who currently funds your organization (other governments, private donations, user fees,
etc.)?
Vail Resorts, Burton Snowboards, and corporate sponsors – MINI, T-Mobile, PepsiCO, etc..
13. Organization's mission statement:
To foster a culture in which Highline team members are challenged to excel in providing all
customers with exceptional service, extensive knowledge and an unwavering commitment
to ethical excellence… not only to complete client satisfaction- but beyond all expectations!
11/6/2012
APPLICATION FOR TOWN OF VAIL FUNDING
Balance Sheet
Highline Sports & Entertainment, Inc.
Most Recent Completed Fiscal Year
December 31, 2011
ASSETS
Total Current Assets $1,357,706
Total Fixed Assets $159,801
Total Other Assets $54,227
TOTAL ASSETS $1,571,734
LIABILITIES & EQUITY
Current Liabilities
Total Current Liabilities $134,333
Total Long Term Liabilities $19,364
TOTAL LIABILITIES $153,698
Equity
TOTAL EQUITY $1,418,036
TOTAL LIABILITIES & EQUITY $1,571,734
NET WORTH $1,418,036
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APPENDIX A – Town of Vail Benefits
A brief description of the estimated benefits to the Town of Vail, including an estimated
number of incremental room nights and increased spending generated by the Burton US Open
of Snowboarding.
Estimated Incremental Room Nights and Revenue Generated by the 2013 Burton US Open of
Snowboarding.
2013 Estimated Incremental Spending
Incremental Room Nights
Estimated event attendance: 50,000
Those who came just for the event: 60%
Those staying in Town of Vail lodging: 50%
Average nights stay in Vail: 3
Total Incremental Room Nights: 30,000 (2ppl/room)
*Lodging estimates are based on three week, two week, one-week 5-day,
4-day, 3-day, 2-day stays.
Incremental Spending
Estimated attendance per day: 12,500
Average amount spent: $200
Event Days: 4
Total Incremental Spending: $10,000,000
Incremental Lodging Revenues
Average lodging price per night: $250
Incremental room nights: 30,000
Subtotal spent on lodging: $7,500,000
Number of days in Vail not for event: 1.0
Number of people staying additional days: 5,000
Average amount spent per day: $200
Subtotal spent on non-event days: $1,000,000
Total Estimated Incremental Spending: $18,500,000
What return on investment should the Town of Vail expect from the US Open of
snowboarding?
2012 Town of Vail Estimated Return on Investment
11/6/2012
Town of Vail Investment $500,000
Total Value of Media, Public Relations and Event Related Impressions
for a top-tier Presenting Sponsor (such as the Town of Vail)
(measured by Event Industry-accepted means). This number is based
on the projected PR and marketing for this event and estimates from
this event last year and other similar events. $7,000,000
Return on Investment through Media, PR and
Event Related Impressions alone: 14-to-1
Estimated Incremental Room Nights Generated 30,000
Estimated Incremental Spending Generated $18,500,000
Estimated Tax Receipts (Sales - 4%, Lodging-4%) $740,000
Estimated Parking Receipts $75,000
Total Town of Vail Receipts $815,000
Return on Investment through Incremental Spending in the Town of Vail: 63%
APPENDIX B – Event Budget
2013 US Open Budget: EXPENSES
Marketing $79,400
Social Media Campaign $ 20,000
Print Ads $ 5,000
Radio Ads $ 12,400
Music Licensing $ 2,000
TTR Fees $ 40,000
Production $876,500
Event Collateral $ 63,300
Signage $ 60,000
On-Site Activation $ 59,700
Party Production and Talent $ 171,000
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Speedrail Fencing $ 30,000
Event Infrastructure $ 18,500
Event Staff $ 55,800
Shipping $ 5,000
Apparel / Backpacks $ 71,200
Prize Money $ 342,000
Mountain Expenses $109,800
Storage $ 1,000
Porta Potties $ 1,500
Storage Containers $ 4,500
Bicycle Barricade $ 5,800
Chemicals $ 2,000
Conduit $ 2,500
Equipment Rentals $ 2,600
Trash $ 1,400
Electricians $ 5,700
Diesel / Propane $ 40,700
Shuttles / Drivers $ 10,900
Internet Charges $ 4,200
Office Supplies / Equipment $ 2,000
Miscellaneous Resort Expenses $ 25,000
Snow Park Technologies $236,000
SPT Service Fee $ 129,000
Rail Build $ 40,000
Freecat Rental (2) $ 27,500
Zaugg Rental $ 17,000
Winch Cat Rental $ 22,500
Contract Labor / Infrastructure $889,000
Registration and Scoring $ 36,000
Tents $ 70,000
Sound $ 69,500
Jumbotron $ 55,000
Lighting $ 56,000
Stage $ 20,000
Security $ 66,600
Scaffolding $ 85,000
Office Trailers $ 25,600
Generators $ 27,400
Radios $ 18,400
Medical Consultation $ 12,000
Rider Shuttles $ 9,000
Event Production $ 338,500
Travel / Lodging / Meals $548,300
Catering / Meals / Hospitality $ 159,800
Lodging $ 350,000
Travel $ 38,500
TV / Webcast $802,000
Television Production $ 457,000
Television Time Buy $ 250,000
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Webcast Production $ 80,000
TV/Webcast Satellite $ 15,000
Total Expenses: $3,541,000
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Eagle Valley Land Trust Application for Town of Vail Funding
1. Name of organization: Eagle Valley Land Trust (EVLT)
2. Contact person: Kara Heide, Executive Director
3. Mailing address: PO Box 3016; Edwards, CO 81632
4. Telephone: 970‐748‐7654
5. E‐mail address: kara@evlt.org
6. Members and Titles of your governing board:
Dr. Tom Steinberg, President Emeritus Stan Cope, Board Member
Dan Godec, President Ellen Eaton, Board Member
Tom Edwards, Vice President Kent Erickson, Board Member
Dr. Steve Conlin, Secretary Kip Gates, Board Member
Steve Turner, Treasurer Alex Iskenderian, Board Member
Larry Agneberg, Board Member Frank Navarro, Board Member
Dr. Adrianna Bombard, Board Member Kimberly Rowland, Board Member
David Smith, Board Member Bob Warner, Board Member
7. Amount of contribution requested:
Monitoring and Stewardship $2,500
Community Education and Awareness $1,500
EVLT administration of programs $1,000
Town of Vail Parking Pass for EverGreen Ball Silent AuctionIn Kind
Total $5,000
In addition, we request an in kind donation for the usage of Donovan Pavilion Saturday, December 1st, 2012 for
an educational event presented by EVLT.
8. Organization fiscal year‐end: December 31st
9. Are your books audited? Yes. Audits are performed annually by McMahan and Associates.
10. How will the contribution be used?: EVLT holds 5 separate conservation easements within the Town of Vail
boundaries and is charged with annually inspecting, monitoring and stewarding the easements to ensure the
conservation values of the land remain unspoiled year after year. Our grant request will be used to accomplish
this inspection, monitoring and stewardship process, and to promote the use of the public conservation
easements by Town of Vail residents and guests.
EVLT’s annual monitoring effort covers over 25 acres in the Town of Vail and over 6,500 acres county wide. The
Meadow Creek, Buffehr Creek, Ptarmigan, and East Vail Waterfall conservation easements are vital public access
points to US Forest Service land for the Vail community. The Ptarmigan Conservation Easement protects the
trailhead of the Vail North Trail whereas the East Vail Waterfall Conservation Easement ensures public access to
the waterfall and protects the water rights, making sure the waterfall will always flow. During our monitoring
and stewardship visits we make key measurements and observations, take photos and note any issues of
11/6/2012
Eagle Valley Land Trust Application for Town of Vail Funding
concern that might negatively impact the conservation values of the land. By identifying potential issues early,
EVLT is protecting the investment the Town of Vail has already made in these properties.
EVLT has an extensive public education and awareness campaign to promote the public access conservation
easements we hold and to recognize the community leaders who have the foresight to conserve local land.
Many of our conservation easements add to the mountain experience by protecting land right on the valley floor
and our conservation easements in the Town of Vail are no different. By promoting the Town of Vail’s public
access conservation easements, EVLT is helping to drive visitors to the Town of Vail and, more importantly,
getting them outside their hotel rooms, experiencing all the town has to offer and driving the local economy.
EVLT has a monthly column in the Vail Daily (our March column featured the East Vail Waterfall conservation
easement), a monthly e‐newsletter with over 3,000 subscribers, TV spots on local Public Access 5, TV8 and ECO
17 as well as numerous signature events like Yoga for Land, Family Fun Days, Ed Fest and our annual gala event,
The EverGreen Ball. The community education and awareness portion of our grant request will support these
existing efforts and allow us to reach more members of the community.
EVLT is currently planning to host an evening with decorated rocky mountain photographer, John Fielder, to
unveil his new book capturing the beauty of land protected by Great Outdoors Colorado (GOCO) funding. This
evening will feature beautiful music and photography, focused on the Vail Valley. We are currently searching for
a venue and believe Donovan Pavilion would be the perfect location to host this event. By granting us the space
as an in kind donation, the Town of Vail will both bring a great event to the town and support the mission of the
Eagle Valley Land Trust.
11. How does your request support item 1C of the contribution policy?: The existence of public hiking trails and
scenic views within walking distance of residents’ houses and guests’ lodging accommodations directly
contributes to the Town of Vail’s resort culture and lifestyle. The East Vail Waterfall brings ice climbers in the
winter and natures lovers in the summer to Vail. All of the public conservation easements held by EVLT in Vail
contribute to the resort culture and provide Vail’s residents and guests with recreational opportunities, scenic
vistas and access points to other public land.
12. Who currently funds your organization (other governments, private donations, user fees, etc.)?: EVLT has over
325 private donors who contribute to our mission annually. EVLT is also supported by numerous Vail Valley
businesses including FirstBank, RA Nelson and Associates, Vail Resorts Echo, Associates III Interior Design, Beaver
Creek Resort Company, Tunnel23Concepts, Crazy Mountain Brewing Company, Vail Daily, Whattodo, NRC 365,
Revolution Power Yoga and High Country Kombucha. EVLT applies often for relevant grants when available and
in the past has secured grants from Great Outdoors Colorado (GOCO), Colorado Coalition of Land Trusts, the
Land Trust Alliance, Gates Family Foundation, Tax Credit Connections Inc., and numerous family foundations.
13. Organization's mission statement: The mission of the Eagle Valley Land Trust is to preserve forever our scenic
vistas, open spaces, historic lands, waterways and wildlife habitat that represent the uniqueness of Eagle County
for the enjoyment, education and benefit of all people who experience this special place. The Eagle Valley Land
Trust saves land for the people of Eagle County. We preserve the character of our community one acre at a
time.
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Eagle Valley Land Trust28-Jun-12
Statement of Revenues and Expenditures
2011 Actual Unaudited, 2012 Budget and Year to Date Through April 30, 2012
2011YTD2012
UnauditedActual ThruAdopted2012 Budget
Actual30-Apr-12BudgetAssumptions
Unrestricted Funds - General Fund
Revenues
Individual Contributions134,9858,284225,000
See comments on master budget
document.
Corporate Contributions3,905010,000
Board Contributions33,60010,50050,000
Grants7,0005005,000
Investment Income
Realized Gains/(Losses)00
Unrealized Gains/(Losses)00
Interest Income00
Special Events
Evergreen Ball58,834075,000
Community Campout00
In-Kind (non-cash) Donations - Special Events51,8500
Other Special Events4,35005,000
Other Revenues1030
In-Kind (non-cash) Donations6,8986007,000
Net Assets Released from Restriction00
Total Revenues301,52519,884377,000
Expenditures
Accounting13,97432515,000
Advertising6211,2756,000
Auto Mileage (Non Travel Related)796951,000
Bad Debt Expense000
Bank Service Charges10333100
Brokerage Ticket Charges000
Computer Repairs & Maintenance44801,200
Consulting001,000
Contract Services14,84300
Credit Card Expense7121371,500
Insurance - D&O/Liability/Work Comp4,4824104,500
Legal Fees002,500
Licenses & Permits8601611,500
Meals (Non Travel Related)1,1394612,000
Membership Dues & Subscriptions3,8173504,000
Office Supplies & Equipment5,0521353,000
Postage - Mailing & Delivery8061,0931,000
Printing & Reproduction3,0632,2393,000
Rent - Office8,4002,8008,400
Salaries & Benefits172,44077,441250,000
Eagle Valley Land Trust
Statement of Revenues and Expenditures
2011 Actual Unaudited, 2012 Budget and Year to Date Through April 30, 2012
2011YTD2012
UnauditedActual ThruAdopted2012 Budget
Actual30-Apr-12BudgetAssumptions
Seminars & Classes3,0963153,500
Special Events32,8031,37037,500
Telephone & Internet7162211,500
Travel2503,000
Expense Reallocation(103,440)00
In-Kind Offset (non-cash)58,74807,000
Depreciation Expense000
Miscellaneous Expense007,500
Total Operating Expenditures223,50488,861365,700
Change in Net Assets78,021(68,977)11,300
Net Assets Beginning of Year368,395446,416446,416
Net Assets End of Year446,416377,439457,716
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June 29, 2012
Town of Vail
75 South Frontage Road West
Vail, Colorado 81657
Dear Town of Vail and Vail Town Council Members,
Starting Hearts’ founder, Lynn Blake, is an Eagle County resident and Sudden Cardiac Arrest (SCA) survivor.
People throughout Eagle County and Colorado have learned about her organization through word-of-mouth
networking, conferences, meetings, community events and news stories in The Vail Daily, The Mountaineer, Eagle
Valley Enterprise, TV8 Vail, Denver Channel 7 News and Denver Channel 9 News.
Starting Hearts collaborates with local emergency services and medical providers, businesses, nonprofits, schools,
families and friends of those who suffer with cardiovascular heart disease. The Town of Vail in 2012 donated the
“HeartRod”, allowing Starting Hearts to begin its mission and vision to educate residents and visitors about
Sudden Cardiac Arrest. The result of these relationships has been a growing awareness of CHD and the potential
for SCA. Currently, Starting Hearts has a waiting list of people and groups interested in program participation;
however, available funding and resources prohibit the organization from accommodating these requests.
In the spring of 2013, Starting Hearts will launch Stand Up to SCA, a communitywide project to educate and train
25,000 Eagle County residents/visitors about preventing death for victims of Sudden Cardiac Arrest through free
Cardio Pulmonary Resuscitation (CPR) and Automated External Defibrillator (AED) outreach, education and
access workshops and classes. The evidence-based programs being offered by Starting Hearts will equip lay
persons with the knowledge and resources necessary to be effective when witnessing a cardiac arrest.
It is with great respect and appreciation that Starting Hearts applies and submits the APPLICATION FOR TOWN
OF VAIL FUNDING for the spring of 2013. We believe the services we can provide to the Town of Vail will be an
asset and are aligned with accomplishing the mission statement of the Town of Vail.
We look forward to hearing from you on our application process and to working with you in a long term
relationship.
Sincerely yours,
Lynn Blake
Founder & SCA Survivor
Anyone. Anywhere. Anytime.
Are YOU ready?
www.startinghearts.org
lynn@startinghearts.org - PO Box 4318, Avon, CO 81620 - 970-331-3983 11/6/2012
2
STARTING HEARTS
APPLICATION FOR TOWN OF VAIL FUNDING
GENERAL INSTRUCTIONS
All applications must be submitted to the Town of Vail by June 29, 2012 by 5:00 P.M. You must provide
5 copies of the application and an electronic version (sent to sellis@vailgov.com). Any application
received after that date or any application packet with fewer than 5 copies will not be considered.
Please send application to:
Town of Vail
Shane Ellis
75 South Frontage Road West
Vail, Colorado 81657
For questions on the financial statements, please contact Shane Ellis at 479-2342.
PLEASE TYPE THIS APPLICATION OR PRINT IN BLACK INK
1. Name of organization: Starting Hearts
2. Contact person: Lynn Blake
3. Mailing address: PO Box 4318, Avon, CO 81620
4. Telephone: 970-331-3983
5. E-mail address: lynn@startinghearts.org
6. Members and Titles of your governing board:
Lynn Blake Founder and President
Samantha McIntosh Board Member
Chelsey Russell Board Member
Olga Griffin Board Member
Dr. Larry Gaul Task Force Medical Director
Starting Hearts is in the process of recruiting new Board members and establishing a strong
governing organization for 2013. In addition to a governing board, Starting Hearts has
established the Eagle County Sudden Cardiac Arrest Task Force, which includes
participation from Eagle County Ambulance District, Eagle River Fire Protection District,
Vail Fire Department, Vail Public Safety Communications, Vail Valley Medical Center,
Western Eagle County Ambulance District and Dr. Larry Gaul.
7. Amount of contribution requested:
Starting Hearts is respectfully requesting $19,171 from the Town of Vail to implement the
Stand Up to SCA project by conducting (3) CALL. PUSH. SHOCK. School programs, and
(50) CALL. PUSH. SHOCK. community programs. Starting Hearts’ intent is to educate
approximately 725 Vail youth, and 5,340 town residents, employees and guests in 2013. The
average price per participant is $3.16 and includes instructor compensation, printed
collateral, “HeartRod” travel expenses, and supplies necessary to conduct trainings.
8. Organization fiscal year-end: December 31st
9. Are your books audited? No
11/6/2012
3
10. How will the contribution be used?
The Town of Vail resides in Eagle County, Colorado, home to fifty-two thousand individuals and
hosts to over two million visitors each year. During 2011, Vail Public Safety Communications
dispatched local Emergency Medical Services (EMS) to more than two hundred fifty cardiac related
emergencies. A majority of these calls were heart attacks and chest pain; some were Sudden
Cardiac Arrests (SCA). Quick response is critical to cardiac emergencies no matter the cause.
However, individuals experiencing an SCA have only minutes to live unless a bystander or trained
responder recognizes the symptoms and takes immediate action. Currently, only eight percent of
Sudden Cardiac Arrest victims survive an incident.
For cardiovascular heart disease and risk of Sudden Cardiac Arrests, residents, employees and
visitors within the Town of Vail represent a collision of risk factors:
• 22% of Eagle County’s residents lack health insurance; a rate 29% higher than the state average. This
equates to nearly one in five residents who do not see a physician due to high medical costs. Thus, a
significant portion of the population lacks regular screening for and monitoring of chronic disease
conditions.
• The aging baby boomers who are recreational athletes who refuse to respond to or ignore symptoms
of underlying cardiovascular disease; the average age of Sudden Cardiac Arrest victims is sixty years
old. As in all areas of the country, Eagle County is experiencing an aging residential population (the
percentage of seniors over 65 is up 90% in the past decade). For older visitors, the change in altitude
coupled with more vigorous physical activity can trigger ventricular fibrillation in otherwise
controlled Chronic Health Disease.
• The athletes in training for extreme games, the Olympics and marathons pose yet another opportunity
for Sudden Cardiac Arrest experiences. Training “at altitude” has become a popular way to prepare
for regional, national and international events. Athletes attempting this training without consistent
medical monitoring can be at significant risk for Sudden Cardiac Arrest.
• Last but certainly not least are those residents and visitors living lifestyles which promote excessive
drug and alcohol habits. Unfortunately, 26% of residents admit to drinking excessively compared to
the state’s average of 18%. Alcohol exacerbates underlying Chronic Health Disease.
Currently, only about thirty percent of victims of out-of-hospital sudden cardiac arrest receive any
type of CPR. Untrained bystanders hesitate to help a cardiac arrest victim. Less than one-third of
victims receive help because of a bystanders’ lack of confidence and/or knowledge of Cardio
Pulmonary Resuscitation (CPR) and Automated External Defibrillator (AED) use. Their ignorance
of the signs of Sudden Cardiac Arrest, and access to lifesaving AEDs is another factor in the need
for training.
Resuscitation is most successful if defibrillation is performed in the first five minutes after collapse.
The interval between the call to the Emergency Medical Services and arrival of EMS personnel at the
victim’s side is typically longer than 5 minutes (frequently a minimum of 7-8 minutes and longer in
rural locales). The ability to achieve high survival rates depends on public knowledge about SCA,
being trained in CPR, and accessibility to AEDs. Research has shown that when bystanders have
CPR training, they are much more likely to take action.
The American Heart Association (AHA) estimates that 1-2 in every 1,000 people will suffer a SCA
each year. According to these calculations, more than fifty Eagle County residents and hundreds of
visitors will experience a Sudden Cardiac Arrest this year and most will not survive.
In 2013, Starting Hearts will launch Stand Up to SCA, a communitywide project to educate and
train 25,000 Eagle County residents/visitors about preventing death for victims of Sudden Cardiac
Arrest through free CPR & AED outreach, education and access workshops and classes. The
11/6/2012
4
evidence-based programs being offered by Starting Hearts will equip lay persons with the
knowledge and resources necessary to be effective when witnessing a cardiac arrest.
CALL. PUSH. SHOCK. for the Community; A program to educate residents and guests about
responding to Sudden Cardiac Arrest. The most important determinant of survival from SCA is the
presence of a trained rescuer who is ready, willing, able, and equipped to act. Starting Hearts’ goal
is to introduce a specific public health message that will effectively
produce immediate recognition of SCA and immediate
bystander response: CALL. PUSH. SHOCK.
CALL. PUSH. SHOCK. for Schools; A program to educate
students and school staff about responding to Sudden
Cardiac Arrest. Colorado and other states, are working to
pass legislation that would require all graduating seniors
to learn Cardio Pulmonary Resuscitation and how to use
an Automated External Defibrillator. The laws rely on
administration to organize, implement, finance and
sustain school-based CPR programs. Coordinating
trainings requires significant time, commitment and
resources, and has proven difficult to initiate. Starting
Hearts’ would be taking on the responsibility of
implementation and funding, eliminating the staff and financial
constraints.
Participants in these programs will learn how to save lives through hands-on skills experience of a
simple bystander response. The training will include how to: recognize Sudden Cardiac Arrest,
dispatch medical assistance by calling 9-1-1, perform hands-only Cardio Pulmonary Resuscitation,
and locate and use an Automated External Defibrillator.
CALL. PUSH. SHOCK. training programs are conducted via “The HeartRod”; Starting Hearts’
mobile CPR & AED training unit. The services are offered free of charge to town businesses,
employees, residents and guests. Starting Hearts’ innovative approach is unique to the industry
and addresses two critical barriers to traditional trainings: time and accessibility.
Stand Up to SCA includes additional programs within the Town of Vail other than those for which
funding is requested here, including:
• Nearest AED program is Starting Hearts’ public education and access to defibrillation program that
will increase the Town of Vail’s accessibility and awareness of AEDs and their impact on SCA
survival.
• The Neighbor Saver program utilizes information from 9-1-1 dispatch and two-way cellular
technology alerting nearby citizen rescuers. Volunteer Neighbor Savers within a ½-mile radius to a
SCA event will receive notification with directions to the nearest AED and location of the victim.
The Neighbor Saver program is secondary to CALL. PUSH. SHOCK. and Nearest AED, and is
expected to launch winter 2013.!
• The loaning of AEDs for any event (recently the Vail Valley Foundation used AEDs for the Teva
Mountain Games)!
11. How does your request support item 1C of the contribution policy?
CALL. PUSH. SHOCK.; definitely addresses the Town of Vail’s mission to provide educational
opportunities for its citizens. The Town of Vail’s future physical health will be positively affected
through the Sudden Cardiac Arrest outreach to students and the community. The participants will
educate their friends and family on the signs of SCA and each will leave the training capable of, and
confident in, saving a life. Also, Starting Hearts’ program will directly improve the economic health
of Vail by reducing medical expenses related to fatalities or the emotional cost due to the loss of life
by SCA.
11/6/2012
5
It should also be noted that the United States’ Sudden Cardiac Arrest research shows that 77.1% of
voters nationwide are overwhelmingly supportive of funding for increased Sudden Cardiac Arrest
research, educational activities and treatments. The 88.4% of voters nationwide in favor of funding
for a SCA public awareness campaign collaborates with the majority of Vail voters supportive of tax
dollars being utilized to create a community capable of saving lives.
Starting Hearts’ Stand Up to SCA program and CALL. PUSH. SHOCK. trainings are of direct
benefit to the entire community of Vail. All of these programs support a viable educational project
that will serve the residents and visitors of the Town of Vail. They encompass the adage, “it takes a
village”, and to help one another in time of need.
Most importantly, there is an increased probability that the lives of Vail residents or guests will be
saved with the funding of Starting Hearts’ programs.
12. Who currently funds your organization (other governments, private donations, user fees,
etc.)?
Starting Hearts was founded in July 2010 and has operated through private donations, the sale of
Automated External Defibrillators, contributions from conducting programs, two sponsorships, and
a small amount from Starting Hearts’ Shop for a Cause platform. A comprehensive development
campaign has been outlined and is in the process of being implemented.
The funding sources to date are as follows:
Individual Donations $15,000
Vail Valley Medical Center Sponsorship $5,000
Automated External Defibrillators (AED) sales $3,500
Lone Star Security Sponsorship $1,000
In addition to the above contributions, Starting Hearts received support in the form of public
endorsement and program volunteers from local EMS agencies.
13. Organization's mission statement:
Starting Hearts to prevent death for victims of Sudden Cardiac Arrest.
Starting Hearts accomplishes this mission through creative solutions combined with evidence-
based programs to provide the general public with the skills and resources necessary to save lives.
11/6/2012
6
APPLICATION FOR TOWN OF VAIL FUNDING
Balance Sheet
Instructions: You may insert a print out of your own financial report format instead of this form.
Round all figures to the nearest dollar. Please present in as much detail as possible.
Starting Hearts was founded in July 2010 and has completed its 2011 fiscal year. A budget to actual
balance sheet is not available at this time. In lieu of this data, the budget forecast for Starting Hearts’
2013 year is shown. The budget displays an efficient use of monies given to Starting Hearts’ for its
programs and community response efforts.
Most Recent Completed
Fiscal Year (Date: 2011)
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7
APPLICATION FOR TOWN OF VAIL FUNDING
Current Fiscal Year Budget
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Application for Town of Vail Funding
June 29, 2012
11/6/2012
APPLICATION FOR TOWN OF VAIL FUNDING
1. Name of organization: Education Foundation of Eagle County (“EFEC”)
2. Contact person: Mary Blair
3. Mailing address: PO Box 18533 Avon, Colorado 81620
4. Telephone: (970) 331-8112
5. E-mail address: maryb@efec.org
6. Members and Titles of your governing board: Wendy Rimel (President), Charles
Overy (Vice President), Karen Braden-Butz (Treasurer), Felicia Battle (Assistant
Treasurer), Dana Maurer-Secretary, Mary Blair (Assistant Secretary)
7. Amount of contribution requested: In-kind donation for the use of Donavan
Pavilion for a Sunday evening in May (preferably Sunday, May 19, 2013) and
$5,000 sponsorship of Project Funway, an EFEC annual event.
8. Organization fiscal year-end: December 31
9. Are your books audited? Not currently. Books will only be audited if EFEC raises
over $500,000 in a given year.
10. How will the contribution be used? Funds saved on the rental of Donavan and the
cash contribution will be used to sponsor Project Funway, allowing all proceeds
to directly impact EFEC and public education in Eagle County, including Red
Sandstone Elementary School. The Town of Vail’s contribution will be used for
marketing and equipment needed for the evening (sound, lights, catering, etc).
The organizers of the event are all volunteers so no contribution dollars or
dollars raised from the event will be used to support staff needs.
11. How does your request support item 1C of the contribution policy? Due to recent
state funding allocations, our public schools budget has fallen short of the
necessary amount needed to support quality teachers and materials desired for
the development of the children in our community. All proceeds from the
event will go directly to EFEC whose immediate goal is to “protect and
maintain our world class and nationally recognized public education system”.
This fits in direct alignment with the Town of Vail’s mission, which is
committed to providing its citizens a superior level of educational
opportunities.
12. Who currently funds your organization (other governments, private donations,
user fees, etc.)? Private and corporate donors.
13. Organization's mission statement: The Education Foundation of Eagle County is
dedicated to improving the quality of public education by attracting, procuring,
and effectively distributing resources and organizing community and school
district initiatives in support of our schools, our teachers, and our students.
Our immediate goal is to provide a forum through which private funding can
protect and maintain our world class and nationally recognized public
education system in Eagle County.”
11/6/2012
ASSETS
CURRENT ASSETS
Cash117835
TOTAL CURRENT ASSETS117835
LIABILITIES
Individual school funds - Payable to ECS90031
Equity Fund - Payable to ECS9003
General Fund14087.6
Operations and retained earnings4713.4
TOTAL LIABILITIES117835
TOTAL LIABILITIES AND NET ASSETS0
Balance Sheet as of May 31, 2012
Education Foundation of Eagle County
APPLICATION FOR TOWN OF VAIL FUNDING
11/6/2012
REVENUES
Donations$260,000.00
Grants$50,000.00
TOTAL REVENUES$310,000.00
EXPENSES
FY 2012 Funding
Funds disbursed to ECS$220,000.00
Scholarships$5,500.00
Distinguish Teacher Awards$5,000.00
Grant Offerings$55,000.00
Bank Charges$3,700.00
Operational Expenses$3,000.00
Fund Raising Event Expense$10,000.00
Marketing$7,500.00
TOTAL EXPENSES$309,700.00
NET OPERATING REVENUE$300.00
EDUCATION FOUNDATION OF EAGLE COUNTY
CALENDAR YEAR 2012 BUDGET
APPLICATION FOR TOWN OF VAIL FUNDING
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APPLICATION FOR TOWN OF VAIL FUNDING
1. Name of organization: Red Sandstone Elementary PTO
2. Contact person: Kelly Alter
3. Mailing address: 551 North Frontage Road. Vail, CO. 81657
4. Telephone: 970-376-0442
5. E-mail address: kelly@fredpope.com
6. Members and Titles of your governing board:
Kelly Alter : President
Amy Parliament : Vice President
Adina Dean : Treasurer
Betsy Lindall : Secretary
Maria LaVarn : Secretary
7. Amount of contribution requested: $37,000
8. Organization fiscal year-end: 06/30
9. Are your books audited? No.
10. How will the contribution be used?
The Red Sandstone Elementary School Parent Teacher Organization (PTO) would like to
request $37,000 from the Town of Vail to research and implement a comprehensive
education technology platform for Red Sandstone Elementary School. Specifically, if
funded Red Sandstone would recruit and hire an “Ed-Tech” Coordinator. who would be
tasked with developing and implementing a cutting edge learning technology program at
Red Sandstone Elementary School. Funds granted from the Town of Vail would be
leveraged by funds raised by the Red Sandstone PTO.
Due to severe cuts to the 2012-13 Eagle County School District budget, Red Sandstone
Elementary was forced to eliminate its current Technology position. With out additional
outside resources, the School will not be able to provide this critical area of learning to students.
The students will not have the advantage of learning to using and work with computers,
laptops, ipads etc in school and in particular, kids that do not have access to these devices at
home will be even further disadvantaged as they further their education and eventually head
out into the work place.
Red Sandstone has identified the area of learning technology as huge opportunity. The area of
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APPLICATION FOR TOWN OF VAIL FUNDING
learning and education technology is emerging and there are so many new and exciting tools
available to educate our students with 21st
century learning skills. The introduction of a
technology program at Red Sandstone Elementary will differentiate the school from other
schools in our community. Some future technology goals could include: A mobile lap top or
ipad lab and the use of “NearPad” software that allows teachers to push lessons to students on
ipads and then offer one-on-one feedback and support as needed.
Utilization of learning technology can assist teachers with differentiation (a task that is tough
until you are a seasoned teacher) and will deepen and enhance the learning process allowing
teachers to tailor learning to each child’s needs and ability, In this current climate of severe
budget cuts and increased class sizes Red Sandstone Elementary sees increased technology
integration in our curriculum as an invaluable tool to maintain and even increase our school’s
academic performance.
Enclosed you will find an interesting article from the New York Times that serves as an exciting
case study of what can be achieved with the integration of technology into the classroom.
We are living in a digital age. We must educate our kids to keep up with the times. Used
properly, technology will help students acquire skills they need to survive in a complex, highly
technological, knowledge-based economy.
Red Sandstone Elementary is known as one of the best elementary schools in Eagle County. It
is a wonderful community school and a strong anchor keeping kids and families in Vail.
However, RSES has seen the effects of the recent budget cuts. Our class sizes have grown to an
average of 25 per class and our current kindergarten enrollment looks to be between 25-30 per
class. By integrating cutting edge learning technology into our curriculum now we can
continue to provide a premier educational experience to the children of Vail. We also see the
innovative use of technology in the classroom as an opportunity to differentiate and brand our
school for the future.
11. How does your request support item 1C of the contribution policy?
If granted. our request will allow Red Sandstone Elementary. Vail’s community school. to
provide a superior level of education to our local kids. In addition, an exceptional school is a
community treasure. It will attract families to Vail and help maintain real estate values. There
is no better way to positively affect the future health of our resort community that to offer an
excellent education to our future community leaders.
Thank you for your thoughtful consideration of our request to integrate learning technology in
to the curriculum at Red Sandstone Elementary. We feel this program will set Red Sandstone
Elementary apart from the other schools in the Valley as well as help to combat the current
reality of increased class sizes and diminished school funding.
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APPLICATION FOR TOWN OF VAIL FUNDING
12. Who currently funds your organization (other governments, private donations, user
fees, etc.)?
Fundraising events and private donations.
13. Organization’s Mission Statement
The Red Sandstone Elementary School PTO is a nonprofit parent/teacher organization whose
mission is to provide resources that are not available in the district budget but are deemed vital
to the support and education of our children. Parents, teachers, and administrators work
collaboratively to help the PTO raise funds for supplemental educational materials and
experiences, offer assistance to teachers in the classroom settings, sponsor family events, and
provide a non-biased forum to share information on issues that impact our children. Red
Sandstone’s PTO exists to create a better school and community environment for all,
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APPLICATION FOR TOWN OF VAIL FUNDING
Balance Sheet
Assets
Cash $56,748.79
EFEC Account $10,955.00
Total Assets $67,703.79
Liabilities
Total Liabilities $ 0.00
Net Worth
Net Worth $67,703.79
Statement of Sources and Uses
Income
WWD $16,921.00
Fundraising $45,504.15
Grants $ 7,376.57
Total Income $69,801.72
Expenses
Total Expenses $28,423.07
Net Income
Net Income $41,378.65
RELATED ED-TECH ARTICLES
http://www.quora.com/How-can-digital-technology-really-help-in-learning-and-
education
http://www.edutopia.org/technology-integration-digital-divide-scroggs
http://www.nytimes.com/2012/02/13/education/mooresville-school-district-a-laptop-
success-story.html?pagewanted=all
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APPLICATION FOR TOWN OF VAIL FUNDING
1. Name of organization: Ski & Snowboard Club Vail
2. Contact person: Emmy Hoyt
3. Mailing address: 598 Vail Valley Drive, Vail, CO 81657
4. Telephone: 970.790.5122
5. E-mail address: ehoyt@skiclubvail.org
6. Members and Titles of your governing board:
Glenn Davis – Chairman; Aldo Radamus – Executive Director; Jeff Kirwood –
Vice Chairman; Phil Hoversten – Treasurer; David Viele – Secretary; Ken
Deline; Phil Duff; Ceil Folz; John Garnsey; Brad Ghent; James Harding; Tim
Itin; John Keane; Kaia Moritz; Steve Santamaria; Lindsey Vonn
7. Amount of contribution requested:
Four days’ complimentary usage of Dobson Ice Arena for SSCV’s 44th Annual
Ski & Snowboard Swap: October 24 – 27, 2013.
8. Organization fiscal year-end: April 30
9. Are your books audited? Yes, however, the FY12 audit is not complete.
10. How will the contribution be used?
Dobson Ice Arena has housed SSCV’s Ski & Snowboard Swap for many years
and is integral to the event’s success. The Swap is one of SSCV’s largest
annual fundraisers and allows SSCV to keep its programs more affordable and
accessible for our community. SSCV is a non-profit organization and must
raise nearly 1/3 of its operating budget each year, approximately $800,000 for
the current fiscal year.
11. How does your request support item 1C of the contribution policy?
The Swap, during the fall off-season, annually attracts over 5,000 attendees to
the Town of Vail. The SSCV Swap is one of the largest and oldest events of its
kind and provides a valuable amenity to both locals and visitors. The Swap
represents a tremendous wave of excitement with the promise that ski season
is soon to follow, and local businesses also benefit from the swap’s draw
during an otherwise a slow time of year. Through online advertising,
including social media, SSCV has improved the exposure of the Swap on the
front range in an effort to increase the event’s reach and draw more visitors.
SSCV will continue to market the event on the front range for the 2013 event.
12. Who currently funds your organization (other governments, private donations,
user fees, etc.)?
66% - program fees and earned event income
29% - fundraising events
5% - donations/grants
13. Organization's mission statement:
To provide youth the opportunity for character growth and excellence through
athletics.
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May '12 - Apr 13
Ordinary Income/Expense
Income
4000 · Program Revenue2,381,444.00
4100 · Camps (Net)64,000.00
4300 · Guest Training46,500.00
4400 · Memberships34,450.00
4500 · Other Income998,470.20
Total Income3,524,864.20
Cost of Goods Sold
7000 · Cost of Goods Sold14,000.00
Total COGS14,000.00
Gross Profit3,510,864.20
Expense
7100 · Scholarships Awarded (net)145,000.00
7210 · Telephone15,700.00
7212 · Equipment Expense24,250.00
7300 · Auto Expense20,000.00
7400 · Discounts162,750.00
7500 · Payroll Expenses & Related2,355,522.03
7600 · Travel80,250.00
8000 · Other Expenses533,310.66
Total Expense3,336,782.69
Net Ordinary Income174,081.51
Other Income/Expense
Other Expense
8350 · Unallocated Reserves60,000.00
8500 · Contingency Fund15,000.00
9000 · 403(b)7 Matching Funds60,000.00
9005 · Bonus Reserve40,000.00
Total Other Expense175,000.00
Net Other Income-175,000.00
Net Income-918.49
4:11 PM Ski & Snowboard Club Vail
06/28/12 Profit & Loss Budget Overview
Accrual Basis May 2012 through April 2013
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PLEASE TYPE THIS APPLICATION OR PRINT IN BLACK INK
1. Name of organization: SOS Outreach
2. Contact person: Seth Ehrlich
3. Mailing address: P.O. Box 2020, Avon CO 81620
4. Telephone: 970.926.9292
5. E-mail address: Seth@sosoutreach.org
6. Members and Titles of your governing board: See attached
7. Amount of contribution requested: 35 single day parking vouchers
8. Organization fiscal year-end: July 1, 2013
9. Are your books audited? Yes
10. How will the contribution be used?
The requested 35 parking vouchers will be used in conjunction with SOS’s winter skiing and
snowboarding programs that take place at Vail Mountain. SOS anticipates serving 450 at-risk and
underserved youth at Vail Mountain during the 2013/2014 season. Kids enrolled with SOS programs are
outfitted with all the necessary gear to safely participate in activities taking place during program days.
In the winter this gear includes gloves, coats, pants, hats, etc. for 20-30 kids each session. Parking
vouchers will reduce the time spent by Program Coordinators hauling gear to-and-from the mountain
and further enhance the program quality for participating youth.
11. How does your request support item 1C of the contribution policy?
SOS programs combine outdoor recreation with service learning, and leadership development. These
active sports and leadership programs offer a positive outlet to at-risk youth in the community. Studies
have shown that youth with risk factors in their lives are more likely to use drugs and alcohol, are more
prone to suicide or teen pregnancy and are more likely to drop out of school or resort to violence. By
offering programs that enhance self-esteem and promote positive decision making, SOS reduces the
likelihood of involved youth engaging in these harmful behaviors, resulting in healthier youth and a
stronger community.
SOS programs are unique in that they use the popular appeal of adventure sports that are central to the
Vail Valley lifestyle to engage participants. SOS pairs outdoor activities with character development
techniques using the SOS Core Values; Courage, Discipline, Integrity, Wisdom, and Compassion. SOS
students are also required to complete service projects, giving them opportunities to participate as active
and giving members of their community. By creating a culture of giving back, SOS helps to instill the
value and importance of a strong community in the youth.
SOS partners with most of the schools in the Vail Valley, as well as schools in Denver, to ensure that the
kids served through programs are those who can benefit most from the structure and consistency of the
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SOS Core Value Curriculum. In the 2011/2012 season 159 youth from the Vail Valley and 318 youth from
metro-Denver participated in SOS programs at Vail Mountain.
12. Who currently funds your organization?
To promote the organization’s success through its significant growth, SOS Outreach continues to
diversify its funding. Researching new foundations, producing additional events and strengthening
relationships with corporate donors are three primary strategies being pursued. Additionally, in-kind
contributions totaled $2,040,725 during the 2011/12 fiscal year. Every dollar donated is leveraged nearly
three times through in-kind support. SOS Outreach programs would not be possible without the
significant support from corporations that donate gear, outerwear, lift tickets, lessons, and rental
equipment to make both summer and winter programs possible.
Among other funding, SOS qualifies for an AmeriCorps*VISTA grant. This grant allows SOS to increase
staffing resources to successfully implement programs nationwide. VISTA members focus on curriculum
and resource development to promote the organization’s sustainability moving forward.
To meet long-term funding requirements, SOS recognizes a significant opportunity in developing more
events and expanding strategic relationships with foundations and corporations. SOS also initiated a
donor engagement strategy that promotes individual fundraising for SOS through the annual Friends of
SOS Pledge Campaign.
13. Organization's mission statement:
SOS Outreach promotes positive decision making in youth for successful life experiences. As a youth
development organization SOS uses outdoor adventure sports as the platform for a leadership and
character development curriculum for at-risk and underserved youth. Each of these adventure sports is
designed to foster self-confidence, cultivate life skills and demonstrate to students the importance of
giving back to the community. In SOS participants learn leadership skills, and understand the meaning
of the SOS Core Values (Courage, Discipline, Integrity, Wisdom and Compassion). SOS provides
progressive opportunities for youth through outdoor programs. Each program offers a value-based
leadership curriculum that promotes self-respect, positive relationships, social skills, and positive values
all while participating in outdoor adventure sports. Many programs bring inner-city kids from Denver
up to the Vail Valley to experience outdoor activities and snow sports while learning the SOS leadership
curriculum. SOS has developed a year-round, intensive experience that integrates summer and winter
activities with continuous adult mentoring and service learning.
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Town of Vail Funding Application
1. Name of Organization: Colorado Fourteeners Initiative
2. Contact person: Lloyd F. Athearn, Executive Director
3. Mailing Address: 1600 Jackson St, Suite 352, Golden, Colorado 80401.
4. Telephone: (303) 278-7650
5. Email address: cfi@14ers.org
6. Members and titles of government board:
Nate Palmer, Chairman [Managing Director, The PrivateBank and Trust Company, Denver, CO]
Jim Schoettler, Vice-Chairman [Entrepreneur, Denver, CO]
Jerry Anderson, Treasurer [Team Lead, Revenue Accounting & Compliance, Encana Oil & Gas, Highlands
Ranch, CO]
Lisa Mattis, Secretary [Executive Director, Big City Mountaineers, Denver, CO]
Wendy Boutin [Retired, DPC Development Company, Cherry Hills Village, CO]
Kathleen Brennan [Nonprofit Executive, Denver, CO]
Warren Buettner [President, Crestone Properties, LLC, Silverthorne, CO]
Steve Dayney [CEO, RePower USA, Denver, CO]
Mandy Hughes [Fundraising Consultant, Denver, CO]
Alice Jennison [Owner, Forget-Me-Not Design, Denver, CO]
Norbert Klebl [President - Cottonwood Park/Managing Director - Virgin Cove Resort, Boulder, CO]
Tim Leddy [Principal Consultant, New Perspective Consulting Group/Adjunct Professor, University of
Denver, Boulder, CO]
Matt McConnell [Technology Entrepreneur/Adjunct Professor, University of Denver, Boulder, CO]
Bill Middlebrook [Founder, 14ers.com, Breckenridge, CO]
Steve Sherwood [Retired, US Forest Service, Region 2 Director of Recreation, Littleton, CO]
Mark Soane [Managing General Partner, Appian Ventures, Denver, CO]
Anne Vickery [Co-Founder and Chairperson, Indian Peaks Wilderness Area Working Group, Boulder, CO]
Marty Zeller [President, Conservation Partners, Inc., Denver, CO]
7. Amount of Contribution Requested:
$5,000
8. Organization fiscal year-end:
December 31
9. Are books audited?
Yes. GAAP-based audit performed annually since 2009 by JDS Professional Group.
10. How will the contribution be used?
Funding will be used to help maintain the natural integrity of Mount of the Holy Cross near Minturn, the
closest Fourteener peak to the Vail Valley. Major trail reconstruction has been under way over the past
two years and will continue through late September 2012. This is designed to make this popular summit
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route easier to follow, lessen the chance that hikers get off route, and protect the fragile alpine tundra
ecosystems that border the trail from trampling and death due to hikers getting off route. With major
route reconstruction and campsite closure/restoration and new campsite designation on and near Holy
Cross anticipated to be completed in late 2012, work in 2013 will focus on educating hikers about the
new camping regulations. This will include updating the trailhead kiosk panels and recruiting, training
and managing volunteer Peak Stewards who will have an intensive presence in the area in 2013 to assist
in compliance with the campsite closures and new designated campsites.
11. How does request support 1C of the contribution policy?
Quite simply, the Fourteeners are among the most sought-after summer/fall recreational pursuits in all
of Colorado. People come from across the country (and the world) to climb these high peaks and revel in
their unique alpine tundra plant ecosystems. Mount of the Holy Cross in particular has been a world-
wide destination for more than a century. Ensuring that the hiking trails on the peak are properly
constructed in sustainable locations with proper design and durable construction will ensure they can
handle the high level of traffic they currently receive. If physical resource protection efforts are
unsuccessful, it is likely that the Forest Service may need to restrict access, something that would be
detrimental to the tourism economy of Colorado and the nearby Vail Valley. Support from the Town of
Vail will help CFI protect the physical resource, offer residents opportunities to give back through service
projects and educational efforts, and will ensure Mount of the Holy Cross is a crown jewel of the local
recreational economy.
12. Sources of funding.
From CFI’s last completed fiscal year (2011):
Foundations: 38%, Individuals: 24%, Government Grants: 24% (Principally competitive Colorado State
Trails Program grants and US Forest Service partner support), Corporations: 13%, Other Income: 1%
13. Organization’s mission statement:
Colorado Fourteeners Initiative preserves and protects the natural integrity of Colorado’s 14,000-foot
mountains through active stewardship and public education.
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Application for Town of Vail Funding
Statement of Sources and Uses
2012 Budget
Revenues:
Foundations: $314,099
National Forest Foundation ($135,000)
Gates Family Foundation ($50,000)
Xcel Energy Foundation ($15,000)
Aspen Skiing Environment Foundation ($12,000)
Summit Foundation ($6,000)
Government Grants: $282,988
Colorado State Trails Program ($170,625)
US Forest Service ($106,363)
City of Aspen ($3,000)
Pitkin County ($3,000)
Individuals: $179,000
Corporations: $ 48,500
REI, Inc. ($15,000)
Backcountry.com ($10,000)
Kaiser Permanente ($6,000)
The PrivateBank and Trust Company ($2,500)
Booz Allen Hamilton ($2,000)
Osprey Packs ($1,000)
Total Budgeted Revenues $818,587
Expenses
Trail Reconstruction Projects $311,627
Mount of the Holy Cross
North Maroon Peak
San Luis Peak
Trail Maintenance $195,496
Roving Backcountry Crew
Adopt-a-Peak Volunteer Crew
Hiker Education/Outreach $ 10,855
Programs (General) $ 86,230
Marketing/Development $ 90,198
Administration $160,246
Total Budgeted Expenses $854,652
Net ($ 36,065)
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APPLICATION FOR TOWN OF VAIL FUNDING
Submitted June 29, 2012
by
Betty Ford Alpine Gardens
1. Name of organization: Betty Ford Alpine Gardens (BFAG)
2. Contact person: Sandy Gregorak, Development Director of Betty Ford Alpine Gardens
3. Mailing address: 183 Gore Creek Drive, Vail, CO 81657, Suite 7
4. Telephone: 476-0103 x 5
5. E-Mail address: sandy@bettyfordalpinegardens.org
6. Members and Titles of your governing board:
Betty Ford Alpine Gardens is governed by a volunteer Board of Trustees. Members of the Gardens’
Executive Board carry out the direct governance of and fiduciary responsibilities for the organization,
while members of the Sustaining and Program Boards serve in an advisory capacity.
The 2012 Board of Trustees
Betty Ford, Honorary Director in Memoriam
Helen Fritch, President Emerita
Liz Paxson, President - Executive Board
Bob Fritch, Treasurer - Executive Board
Gwen Scalpello, Secretary - Executive Board and Program Board
Susan Ford Bales - Executive Board
Sheika Gramshammer - Executive Board
Margaret Rogers - Executive Board
Sharon Sweeney - Executive Board
June Vanourek - Executive Board
Allie Coppeak - Sustaining Board
Pat Frechette - Sustaining Board
Deane Hall - Sustaining Board
Seeme Hasan - Sustaining Board
Martha Head - Sustaining Board
Argie Tang - Sustaining Board
Jacki Allen- Benson - Program Board
7. Amount of contribution requested:
(a) We request $100,000 for general operations; and
(b) We request that the Town of Vail maintain the two designated parking spaces we have
been allowed in the past, located in the lot at the upper bench of Ford Park.
8. Organization fiscal year-end: September 30, 2012.
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9. Are your books audited? Yes, by McMahon & Associates.
10. How will the contribution be used?
The requested funds will be used for the many activities and functions that comprise the operations of Betty Ford
Alpine Gardens. Before describing the details of those operations (see below) it is important to explain that our
request for increased funding from the Town is not simply a matter of the inevitable rise in the costs associated
with operating a world-class high altitude botanic garden. Our request for funding at the $100,000 level goes to a
more fundamental set of issues.
Specifically, the funding historically granted to the Gardens by the Town of Vail has not matched the level of
municipal funding received by most similarly situated organizations, public botanic gardens in particular. Betty
Ford Alpine Gardens has long been one of Vail’s most popular and acclaimed amenities, located on property
owned by the Town. For almost 25 years the Gardens has served the local community in a myriad of ways, and
has drawn people from around the country and the world because of its stature as an award-winning and
important botanic garden. For these reasons alone, the Gardens has earned the recognition it asks for through an
increased level of support.
Moreover, in the last 18 months our organization has garnered fundraising and endowment-building
achievements that, together with marked increases in the proceeds from our nonprofit gift shops, have laid the
groundwork for a solid level of financial stability. As a result we are now positioned to look forward to the future
generations who will enjoy and learn from the Gardens. Increased funding from the Town would enhance our
financial base and help us to ensure our future sustainability. It is our hope that in addition to our partnership
with our individual donors, our partnership with the Town of Vail will ensure that the Gardens continues to be
recognized as one of the country’s foremost botanic gardens, one of the Town’s favorite amenities, and one of
Vail’s richest cultural and scientific gems for generations to come.
The following paragraphs will address in further detail some of the points discussed above.
A. Betty Ford Alpine Gardens is One of Vail’s Most Important Amenities. The Gardens draws upwards of
100,000 visitors each year – people who come to Vail specifically to visit Betty Ford Alpine Gardens for its
beauty and also because of its reputation as important and award-winning botanic garden. In addition to
being a place of extraordinary beauty and tranquility, the Gardens is a living laboratory for study and
research related to species preservation, global climate issues, and all aspects of environmental
responsibility and stewardship occur. These visitors who come from all over the United States and the
world specifically to experience Betty Ford Alpine Gardens directly infuse $11 million into Vail’s economy:
once their visit to the Gardens has concluded, they shop in Vail’s retail stores and galleries, they eat at
Vail’s restaurants, and they often spend the night in one of Vail’s many fine accommodations. (This data
is from the 2010 economic impact study prepared for the Vail Valley Foundation by RRC Associates). The
study showed that 16% of those who came to Vail in the summer made a point of visiting the Gardens, a
higher percentage than those who attended a performing arts event (12.6%) or other events at Ford
Amphitheatre (9%). The direct and substantial economic impart of the Gardens is clear.
B. Betty Ford Alpine Gardens Is the Steward of Town-Owned Property. Unlike other nonprofit
organizations that request Town funding, Betty Ford Alpine Gardens is located on and cares for Town-
owned land. The Gardens do much more than simply maintain their leased portion of Ford Park; over the
course of almost 25 years, the Gardens has cultivated and enhanced the land, creating an extraordinarily
beautiful place that offers the kind of experience that people expect in a world-class resort community.
Were it not for the Gardens, the responsibility for the care, maintenance, operations and beautification of
this land would fall to the Town. That cost is not insignificant. Even when excluding the cost of running
our two gift shops, the annual operating costs of the Gardens exceeds $300,000. As a result, we are in a
fairly unique situation compared with most of the other nonprofits seeking Town of Vail funding.
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Many public gardens that are located on municipal property receive the majority of their annual operating
revenue from that municipality. In some cases these public gardens are fully funded by the local
government. Examples are Denver Botanic Garden (which in 2010 received 43% of its operational funding
from the City of Denver), The Gardens on Spring Creek (which in 2010 received 67% of its operational
funding from the City of Ft. Collins), and the Cheyenne Botanic Garden in Cheyenne, WY (which is 100%
funded by the City of Cheyenne).
Many people believe that the Town funds the bulk of the Gardens’ annual operations. Our budget for
FY2012 reflects total operating revenues of $565,226; the grant from the Town of Vail of $65,620 for
operations equates to approximately 12% of those operating funds. (Note: Town of Vail also granted us
$20,000 in restricted capital funds in the last grant cycle. If that amount were added in as unrestricted
operational funds ($85,620) the percentage of total operating revenue from the Town would be
approximately 15%.) Betty Ford Alpine Gardens, like the gardens mentioned above, is located on
municipal property and seeks appropriate funding for the care, maintenance and enhancement of the
property it leases from the Town of Vail. The following paragraphs describe some of the uses to which
we would put any operational funds granted to us by the Town.
Anticipated Uses of Granted Funds
Granted funds will be used for the many tasks, materials and manpower that go into the operation and
maintenance of an award-winning, nationally recognized botanic garden. These funds will be used for all aspects
of garden maintenance and enhancement. This will include replacing plant material when needed; re-planting in
various sections of the Gardens as determined by our Head Gardener and our Director Nicola Ripley; and
acquiring new plant material either to replace lost or damaged plants or to further enhance the beauty of the
Gardens while also augmenting the scope of its collection of alpine species.
Operational funding also will be used for our educational mission. Uses include creating and/or replacing the
educational and interpretive material located throughout the Gardens; maintaining our extensive plant labeling
system; and maintaining and updating our researchable plant collection database which currently includes over
3,000 alpine species from the Rocky Mountains and other mountainous regions of the world.
As an integral part of our mission as a botanic garden, we have established educational programs for both
children and adults that are very environmentally focused. Granted funds will be used for new or replacement
program materials and supplies for the kinds of hands-on experiences that will engage participants, making them
more aware of and sensitive to their natural surroundings and enhancing their environmental awareness, literacy
and stewardship. Funds will also be used for our Horticultural Therapy Programs that are designed for at-risk
children, as well as individuals undergoing cancer treatment, cancer survivors, and their family members. As to
any of the programs we provide to the public, our goal to continue to improve upon them and to expand our
offerings whenever possible.
11. How does your request support item 1C of the TOV contribution policy?
Betty Ford Alpine Gardens’ mission and contribution to the community is in strong alignment with the Town’s
mission in the following ways:
A Premier Mountain Resort Community:
Betty Ford Alpine Gardens is a nationally and internationally recognized botanic garden hosting 100,000 visitors
each summer. Conserving plants of the American West, it is our mission to inspire passion for plants in high
altitude communities through beautification, conservation, education and research.
Our realized vision is to be recognized as the foremost authority on high altitude plants in natural and cultivated
landscapes in the Rocky Mountain Region. We believe our vision compliments the Town’s desire to be considered
11/6/2012
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by all current and potential stakeholders, as a resort community whose name is synonymous with excellence.
Committed To Providing Citizens and Guests With A Superior Level of Environmentally-Sensitive Services:
Betty Ford Alpine Gardens’ gates are open free to everyone visiting our Valley. Each week during the summer we
offer hands-on children’s environmental education programs that inspire curiosity and encourage participants to
treat our landscape in an environmentally respectful manner. These programs are offered to locals and tourists
alike, and are well advertised so that we are able to reach approximately 1,200 youth annually.
Each year we partner with other like-minded environmental organizations for our conservation and research
programs. Our partners have included the Bureau of Land Management, the U.S. Forest Service, U.S. Fish and
Wildlife, and the Nature Conservancy.
In 2010 the North American Plant Collections Consortium of the American Public Gardens Association designated
Betty Ford Alpine Gardens as the National Alpine Plant Collection of Colorado. This is a significant honor which
anchors Vail as a destination site to view this nationally appointed plant collection. Other recent awards that are
equally important to us include our selection in 2011 as one of three finalists for the 2011 El Pomar Foundation
“Award for Excellence,” given to the top nonprofit organization in Colorado engaged in environmental issues, and
in 2009 being named the winner of the “Garden of Excellence Award” by the American Public Gardens Association
and Horticulture Magazine.
Offering an Abundance of Recreational, Educational and Cultural Opportunities:
Betty Ford Alpine Gardens is a uniquely wonderful place to visit with something to delight, amaze and educate
people of all ages. Our exhibits change constantly. We inspire people to do great things by providing quiet space
for meditation and reflection. The Gardens is a living museum that teaches people to appreciate high altitude
plants and their role in preserving our mountain culture. We are experts in the field of horticulture, plant science
and conservation, and we share that knowledge with our visitors.
Again this year we are offering events and programs to attract visitors and spread our environmental message,
including:
• Children’s education programs
• Horticultural Therapy programs
• Artists in the Gardens
• Wildflower hikes
• Tours of the Gardens by volunteer docents 3 times weekly
• Discovery boxes filled with educational activities for kids
• Music in the Gardens (in collaboration with Bravo!)
• Yoga in the Gardens
• Chefs in the Gardens
Betty Ford Alpine Gardens matters to the local and tourist community because we:
• Educate people of all ages about high altitude plants.
• Work to conserve endangered plant species by research and monitoring.
• Reach out to young people and provide an inspiring space to learn.
• Positively impact the local economy ($11 million annually).
• Awaken and nurture an affinity for the beauty of the Rocky Mountains and the natural
world as a whole.
• Offer tourists a unique and ever-changing botanic garden display (which encourages
return visits), provide a pleasant shopping experience at our two retail gift shops, and
encourage local citizens to beautify their yards while teaching them about water-conservative
practices.
11/6/2012
5
12. Who currently funds your organization (other governments, private donations, user fees, etc.)?
Our current annual operating budget is attached as a separate sheet. The attached budget reflects operating
income of $565,226, of which the Town of Vail currently has contributed $65,620. The attachment shows a
breakdown of the Gardens’ different sources of operating income.
In addition, approximately 50 volunteers contribute over 2000 hours of service maintaining the Gardens. This
amounts to an in-kind contribution valued by the federal government at $42,720.
13. Organization's mission statement:
Betty Ford Alpine Gardens’ Mission Statement
Conserving plants of the American West, our mission is to inspire a passion for plants in high
altitude communities through beautification, conservation, education, and research programs.
Betty Ford Alpine Gardens’ Vision
Our vision is to be recognized as the foremost authority on high altitude plants in natural and
cultivated landscapes in the Rocky Mountain region and similar environments.
11/6/2012
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Betty Ford Alpine Gardens
Balance Sheet
Most Recently Completed
Fiscal Year (Date: September 30, 2011)
Assets:
Cash $ 91,642
Endowment $ 405,442
Accounts Receivable $ 0
Gift Shop Inventory $ 45,240
Fixed Assets $1,939,318
(Gardens/plant collections,
interpretive displays,
office equipment, library
gift shop in Vail Village)
Total Assets: $2,481,642
Liabilities & Equity:
Accounts Payable $ 358
Payroll Liabilities $ 6,987
Sales Tax Payable $ 1,500
Total Liabilities $ 8,845
Equity $2,334,032
Net Liabilities and Equity $2,342,877
11/6/2012
7
Betty Ford Alpine Gardens Statement of Sources and Uses
Current Fiscal Year Budget (October 2011 – September 2012)
Revenues:
Annual Membership $ 64,050
Garden Donation Boxes $ 13,796
Individual Donations $ 85,400
Operating Grants $ 19,000
TOV Grant $ 65,620
Facility Use, Tours $ 13,000
Events $ 24,000
Gift shops $ 280,361
Total Revenue $ 565,227.00
Expenses:
Gardens $ 75,290
Education & Programs $ 50,137
Administration & Staff $104,244
Outreach/Development $ 79,245
Gift shops $242,086
Total Expenses $ 551,002.00
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11/6/2012
1
APPLICATION FOR TOWN OF VAIL FUNDING
Eagle Valley Alliance for Sustainability 2013 Funding Request
1. Name of organization: Eagle Valley Alliance for Sustainability
2. Contact person: Tracy Andersen, Executive Director
3. Mailing address: PO Box 4923, Vail, CO 81658
4. Telephone: 970-827-9999
5. E-mail address: tracy@eaglevalleyalliance.org
6. Members and Titles of your governing board:
Megan Gilman, President – Active Energies Principal
Matt Teeters, Treasurer – Alpine Bank Vice President
Craig Tate, Secretary – Holy Cross Energy Commercial Programs Manager
Kristen Bertuglia – Town of Vail Sustainability Coordinator
Chris Romer – Vail Valley Partnership Director
Jim Guida – Guida Construction
Cassie Pence – Organic Housekeepers
Rebecca Hollister – Roundhouse Design
Fritz Bratschie – Vail Resorts
Mercedes Quesada-Embid – Colorado Mountain College Professor
7. Amount of contribution requested: $6,000
8. Organization fiscal year-end: December 31, 2012
9. Are your books audited? No, but we plan to have McMahon and Associates do a financial review in
August, 2012.
10. How will the contribution be used?
The contribution will be used to promote environmental programs that directly benefit the Town of Vail,
including Vail’s residents, visitors and businesses. Specific programs include fiscal support of the West
Vail Community Garden, Zero Waste facilitation at large events, recycling/composting education and
outreach, an annual e-waste collection event, assistance in developing Vail’s sustainable building
initiative, support of Vail’s proposed plastic bag ordinance, and organization of the annual “Big Green
Think” conference in Vail to support sustainability and energy efficiency in the hospitality sector.
• West Vail Community Gardens – The Alliance is serving as the fiscal agent for the garden project, now in
its second growing season. This allows donors to make tax-deductible donations by utilizing our
nonprofit status. Additionally, we advertise the various garden events in our newsletters and serve on
the education committee. We will continue our leadership role, ultimately resulting in increased
resident and youth education on gardening, local food and composting.
• Waste Diversion: Town of Vail events – The Alliance is currently managing ZERO WASTE stations at
large town events, including the Taste of Vail and the Vail Farmers’ Markets. Alliance volunteers are
staffing 10 waste diversion tents to educate the public about composting/recycling and facilitating waste
diversion to reduce landfill waste.
11/6/2012
2
• Recycling/composting Education and Outreach – The Alliance continues to provide recycling and
composting education and outreach in Vail through our zero waste initiative, website, social media and
educational events. The executive director was at Red Sandstone elementary school this spring and
presented programs on recycling and worm composting for the third graders. She left worm bins for use
in each third grade classroom. Additionally, the Alliance responds to phone calls and emails from Vail
residents and guests with recycling/waste reduction questions.
• Sustainable Building Initiative – The Alliance serves on the committee that is charged with updating
building codes and thus promoting environmental sustainability and energy efficiency.
• Sustainable Lodging Summit, October, 2010 - 2012. The Eagle Valley Alliance for Sustainability, in
conjunction with the Vail Valley Partnership hosts an annual “Big Green Think” in Vail designed to help
businesses, particularly in the hospitality sector, adopt and embrace sustainable practices that are
environmentally friendly as well as economically beneficial.
• Proposed Plastic Bag Ordinance Support – The Alliance has supported the town of Vail in garnering
support for a bag ordinance by providing information to the Vail Daily, and through our newsletters,
social media, website, and educational events.
• Annual E-waste Event – In partnership with the Town of Vail, the Alliance promotes and advertises an e-
waste event in Vail each year to collect used computers and electronics and recycle them in a
responsible manner. The Alliance also hosts e-waste collection events in both Edwards and Eagle for
community residents.
• Energy Events and Programs – The Alliance recently wrapped up a grant that helped 25 Eagle Valley
businesses, including several in Vail, save energy through our Energy Smart Business Program. We are
currently looking for funding to continue this program.
11. How does your request support item 1C of the contribution policy?
The proposal from the Eagle Valley Alliance for Sustainability aligns with the Town’s contribution policies
because we are providing significant services directly to Vail residents, guests and businesses. Further,
our programs are aimed at protecting the environment and reducing landfill waste, which supports the
Town’s mission statement to provide citizens and guests with environmentally-sensitive services. We
further promote the town of Vail as a leader in waste diversion and environmental stewardship. The
Alliance has been promoting sustainable practices in waste diversion, energy efficiency and renewable
power, green building, and sustainable food since our inception in 2001. We also provide educational
programs for kids and adults in Eagle County, including area schools.
12. Who currently funds your organization (other governments, private donations, user fees, etc.)?
Eagle County government and Holy Cross Energy are our largest annual funders. We recently finished
grants from the USDA, Governor’s Energy Office, and Vail Resorts Echo. We also receive individual and
business donations through our membership and other programs. We also provide a fee for service to
the county for our Energy Smart Services.
13. Organization's mission statement: The Eagle Valley Alliance for Sustainability fosters alignment of
community and environment through leadership, education, advocacy and service.
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3
APPLICATION FOR TOWN OF VAIL FUNDING
Balance Sheet
6/28/12
Cash Basis
ASSETS
Current Assets
Checking/Savings $ 106,057
Total Current Assets $ 106,057
Other Assets $ 467
TOTAL ASSETS $ 106,524
LIABILITIES & EQUITY
Liabilities
Current Liabilities
Other Current Liabilities $ 2,855
Total Current Liabilities $ 2,855
Total Liabilities $ 2,855
Equity $ 103,669
TOTAL LIABILITIES & EQUITY $ 106,524
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APPLICATION FOR TOWN OF VAIL FUNDING
Statement of Sources and Uses
Instructions: Round all figures to the nearest dollar. Please present as much detail as possible.
Current Fiscal Year Budget
Revenues: $ 79,000 Unrestricted Grants - Eagle County, Holy Cross Energy
$ 47,300 Government Contracts
(List by funding source) $ 28,345 Membership, Donations and Events
$ 53,000 Restricted Grants – GEO, USDA, Vail Resorts Echo*
*Programs funded by these grants include improving green building codes across Eagle Valley, creating a
10-year waste diversion plan for Eagle Valley, signing up businesses in an energy-savings program, and
giving school presentations on recycling and composting.
Total Revenue $ 207,645
Expenses: $ 202,515
Total Expenses $
Total Revenue minus Expense $ 5,130
11/6/2012
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: November 6, 2012
ITEM/TOPIC: First reading of Ordinance No. 14, Series of 2012, an ordinance repealing and
re-establishing Special Development District No. 34, Flaum – The Valley Phase V, pursuant to
Section 12-9A-10, Amendment Procedures, Vail Town Code, to allow the employee housing
requirements of the special development district to be met off-site through the provisions of
Section 12-13-5, Employee Housing Unit Deed Restriction Exchange Program, Vail Town
Code, and setting forth details in regard thereto. (PEC120033)
PRESENTER(S): Bill Gibson, Community Development Department
ACTION REQUESTED OF COUNCIL: The Vail Town Council shall approve, approve with
modifications, or deny Ordinance No. 14, Series of 2012, on first reading.
BACKGROUND: On October 8, 2012, the Planning and Environmental Commission
forwarded the Vail Town Council a recommendation of approval, with the modifications
outlined in the staff memorandum, by a vote of 4-0-0.
STAFF RECOMMENDATION: The Planning and Environmental Commission recommends
approval of Ordinance No. 14, Series of 2012, on first reading.
ATTACHMENTS:
memorandum
Attachment A: Ordinance No. 14, Series of 2012
Attachment B: PEC memorandum
Attachment C: PEC meeting results
11/6/2012
TO: Vail Town Council
FROM: Community Development Department
DATE: November 6, 2012
SUBJECT: An ordinance repealing and re-establishing Special Development District No. 34,
Flaum – The Valley Phase V, pursuant to Section 12-9A-10, Amendment
Procedures, Vail Town Code, to allow the employee housing requirements of the
special development district to be met off-site through the provisions of Section
12-13-5, Employee Housing Unit Deed Restriction Exchange Program, Vail Town
Code, and setting forth details in regard thereto. (PEC120033)
Applicant: James and Romma Flaum, represented by Mauriello Planning Group
Planner: Bill Gibson
I. SUMMARY
The applicants are requesting a first reading of Ordinance No. 14, Series of 2012, an
ordinance repealing and re-establishing Special Development District No. 34, Flaum –
The Valley Phase V, to allow for amendments to the district pursuant to Section 12-9A-
10, Amendment Procedures, Vail Town Code. The purpose of this ordinance is to
amend the provisions of the special development district to:
• allow the employee housing requirements of the special development district to
be met within the district, off-site, or a combination thereof; and,
• allow employee housing units to be exchanged in accordance with the
procedures of Section 12-13-5, Employee Housing Unit Deed Restriction
Exchange Program, Vail Town Code; and
• change the gross residential floor area (GRFA) limits for each lot as follows:
o Existing: 2,933 sq.ft. per dwelling unit plus 850 sq.ft. credit for Type II EHU
o Proposed: 3,800 sq.ft. per combined area of dwelling unit and Type II EHU
• “clean-up” the unclear, outdated, and inconsistent provisions of the district.
11/6/2012
Town of Vail Page 2
On October 8, 2012, the Planning and Environmental Commission forwarded the Vail
Town Council a recommendation of approval, with the modifications outlined in
the Staff memorandum, by a vote of 4-0-0.
The proposed Ordinance No. 14, Series 2012 (Attachment A), the October 8, 2012,
Staff memorandum to the Planning and Environmental Commission (Attachment B) and
the results from the Planning and Environmental Commission’s October 8, 2012, public
hearing (Attachment C) have been attached for review and the record.
II. DESCRIPTION OF THE REQUEST
The applicants, Jim and Cookie Flaum, in cooperation with their neighbors Steve
Lindstrom and Margaret Forken, are requesting a major amendment to Special
Development District No. 34, Flaum - The Valley Phase V. Special Development
District No. 34 has an underlying zoning of Residential Cluster District and consists of
three single-family lots:
Lot Address Property Owners Current Land Use
A 1631 Buffehr Creek Road Flaum Single-family & Type II EHU
B 1601 Buffehr Creek Road Lindstrom & Forken Single-family
C 1521 Buffehr Creek Road Lindstrom & Forken Undeveloped
The applicants are requesting the opportunity to participate in the Town’s adopted
Employee Housing Unit Deed Restriction Exchange Program and to then integrate an
existing employee housing unit (EHU) into their existing home. The applicants’ request
involves the following proposed amendments to Special Development District No. 34,
Flaum - The Valley Phase V:
• allow the employee housing requirement (one EHU) of the special development
district to be met within the district or off-site; and,
• allow EHUs constructed within the district to be exchanged in accordance with
the procedures of Section 12-13-5, Employee Housing Unit Deed Restriction
Exchange Program, Vail Town Code; and
• change the gross residential floor area (GRFA) limits for each lot as follows:
o Existing: 2,933 sq.ft. per dwelling unit plus 850 sq.ft. credit for Type II EHU
o Proposed: 3,800 sq.ft. per combined area of dwelling unit and Type II EHU
• “clean-up” the unclear, outdated, and inconsistent provisions of the district.
The applicants’ request is similar to amendments to SDD No. 29, The Valley Phase II
(Crossview), which were approved by the Vail Town Council on October 18, 2011,
through Ordinance No. 19, Series of 2011. These recent amendments to SDD No. 29
included allowing the one unit employee housing requirement of the district to be met
off-site, allowing property owners to participate in the employee housing exchange
11/6/2012
Town of Vail Page 3
program, and increasing the allowable GRFA limits for the subject property to
accommodate the absorption of the existing EHU into the existing dwelling unit.
The applicants’ request is also similar to amendments to SDD No. 22, Grand Traverse,
which were approved by the Vail Town Council on January 3, 2012, through Ordinance
No. 27, Series of 2011. These recent amendments to SDD No. 22 included allowing the
six unit employee housing requirement of the district to be met off-site and allowing
property owners to participate in the employee housing exchange program. SDD No.
22 has no GRFA limits, so no amendments related to GRFA were necessary to
accommodate the absorption of existing EHUs into existing dwelling units.
On October 8, 2012, the Planning and Environmental Commission forwarded the Vail
Town Council a recommendation of approval, with the modifications outlined in
the Staff memorandum, by a vote of 4-0-0. The modifications recommended by the
Commission have been incorporated into the attached Ordinance No. 14, Series of
2012.
III. ACTION REQUESTED OF THE COUNCIL
The Vail Town Council shall approve, approve with modifications, or deny Ordinance
No. 14, Series of 2012, on first reading.
IV. RECOMMENDATION
On October 8, 2012, the Planning and Environmental Commission forwarded the Vail
Town Council a recommendation of approval, with the modifications outlined in the Staff
memorandum. The modifications recommended by the Commission have been
incorporated into the attached Ordinance No. 14, Series of 2012.
Should the Vail Town Council choose to approve this ordinance on first reading; the
Planning and Environmental Commission recommends the Council pass the following
motion:
“The Vail Town Council approves the first reading of Ordinance No. 14, Series of
2012, an ordinance repealing and re-establishing Special Development District
No. 34, Flaum – The Valley Phase V, pursuant to Section 12-9A-10, Amendment
Procedures, Vail Town Code, and setting forth details in regard thereto.”
Should the Vail Town Council choose to approve Ordinance No. 14, Series of 2012, the
Planning and Environmental Commission recommends the Vail Town Council makes
the following findings:
“Based upon the review of the criteria outlined in Section VII of Staff’s October 8,
2012, memorandum to the Planning and Environmental Commission, and the
evidence and testimony presented, the Vail Town Council finds:
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Town of Vail Page 4
1. The proposal to amend Special Development District No. 34, Flaum – The
Valley Phase V, complies with the nine design criteria outlined in Section 12-
9A-8 of the Vail Town Code; and,
2. The applicant has demonstrated to the satisfaction of the Council that any
adverse effects of the requested deviations from the development standards
of the underlying zoning are outweighed by the public benefits provided; and,
3. The request is consistent with the development goals and objectives of the
Town of Vail Comprehensive Master Plan.”
VI. ATTACHMENTS
A. Ordinance No. 14, Series of 2012
B. Planning and Environmental Commission Memorandum Dated October 8, 2012
C. Planning and Environmental Commission Draft Meeting Results October 8, 2012
11/6/2012
Ordinance No. 14, Series 2012 Page 1
ORDINANCE NO. 14
Series of 2012
AN ORDINANCE REPEALING AND RE-ESTABLISHING SPECIAL DEVELOPMENT
DISTRICT NO. 34, FLAUM – THE VALLEY PHASE V, PURSUANT TO SECTION 12-
9A-10, AMENDMENT PROCEDURES, VAIL TOWN CODE, TO ALLOW THE
EMPLOYEE HOUSING REQUIREMENTS OF THE SPECIAL DEVELOPMENT
DISTRICT TO BE MET OFF-SITE THROUGH THE PROVISIONS OF SECTION 12-13-
5, EMPLOYEE HOUSING UNIT DEED RESTRICTION EXCHANGE PROGRAM, VAIL
TOWN CODE, AND SETTING FORTH DETAILS IN REGARD THERETO.
WHEREAS, the Town of Vail (the “Town”), in the County of Eagle and State of
Colorado is a home rule municipal corporation duly organized and existing under the
laws of the State of Colorado and the Town Charter (the “Charter”);
WHEREAS, the members of the Vail Town Council of the Town (the “Council”)
have been duly elected and qualified;
WHEREAS, Ordinance No. 2, Series of 1997, established Special Development
District No. 34, Flaum – The Valley Phase V (the “District”) and the District was
subsequently amended by Ordinance No. 9, Series of 2006;
WHEREAS, the Planning and Environmental Commission (the “PEC”) of the
Town of Vail has held a public hearing on the proposed amendments in accordance
with the provisions of the Vail Town Code;
WHEREAS, the PEC recommended approval of these amendments at its
October 8, 2012, public hearing, and has submitted its recommendation to the Vail
Town Council;
WHEREAS, the purpose of this ordinance is to amend the District to allow the
employee housing requirements of the district to be met within the district, off-site, or a
combination thereof;
WHEREAS, the purpose of this ordinance is to amend the District to allow
employee housing units to be exchanged in accordance with the procedures outlined in
Section 12-13-5, Employee Housing Unit Deed Restriction Exchange Program, Vail
Town Code;
WHEREAS, the purpose of this ordinance is to amend the gross residential floor
area (GRFA) provisions of the District;
WHERAS, the purpose of this ordinance is to “clean-up” the unclear, outdated,
and inconsistent provisions of the District;
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Ordinance No. 14, Series 2012 Page 2
WHEREAS, based upon the review of the evidence and testimony presented, the
Vail Town Council finds that the proposed amend to the District, complies with the nine
design criteria outlined in Section 12-9A-8 of the Vail Town Code;
WHEREAS, based upon the review of the evidence and testimony presented,
the Vail Town Council finds that the applicant has demonstrated to the satisfaction of
the Council that any adverse effects of the requested deviations from the
development standards of the underlying zoning are outweighed by the public
benefits provided; and,
WHEREAS, based upon the review of the evidence and testimony presented,
the Vail Town Council finds that the request is consistent with the development goals
and objectives of the Town of Vail Comprehensive Master Plan.
NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE
TOWN OF VAIL, COLORADO, THAT: Special Development District No. 34, Flaum –
The Valley Phase V, is hereby repealed and re-established to read as follows:
SECTION 1. The approval procedure prescribed in Section 12-9A-10,
Amendment Procedures, Vail Town Code have been fulfilled, and the Vail Town Council
has received the report of the Planning and Environmental Commission recommending
approval, of the proposed development plan for Special Development District No. 34.
SECTION 2. Special Development District No. 34 is established to ensure
comprehensive development and use of an area in a manner that will be harmonious
with the general character of the town, provide adequate open space, employee
housing, and promote the objectives of the Town’s Zoning ordinance. The development
is regarded as complementary to the Town by the Town Council and the Planning and
Environmental Commission, and there are significant aspects of the special
development which cannot be satisfied through the imposition of standard zoning on the
area.
SECTION 3. Special Development District No. 34 is established for the
development of a parcel of land comprising 1.81 acres (lots 3 and 4, the Valley Phase
V) and shall be referred to as “SDD No. 34”.
SECTION 4. The Town Council finds that the development plan for SDD No. 34
meets each of the standards set forth in Article 12-9A, Special Development District,
Vail Town Code. In accordance with Article 12-9A, Special Development Districts, Vail
Town Code, the development plan for SDD No. 34 is approved.
SECTION 5. The zone district underlying SDD No. 34 is Residential Cluster
(RC). The uses allowed in SDD No. 34 shall be limited to those uses indicated on the
development plan and those uses allowed by right, and those uses allowed by
conditional use, Chapter 12-6E, Residential Cluster District, Vail Town Code.
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Ordinance No. 14, Series 2012 Page 3
SECTION 6. In addition to the Approved Development Plan described in Section
7 herein, the following development standards have been submitted to the Planning and
Environmental Commission for its consideration, and the Planning and Environmental
Commission has forwarded its recommendation of conditional approval to the Town
Council, and the Development Plan is hereby approved by the Town Council. The
development standards for this SDD shall be those prescribed by the Residential
Cluster (RC) zone district unless specifically addressed herein. The following are the
specific development standards for SDD No. 34:
Base Information
Underlying Zoning: RC (Residential Cluster)
Lot area: 1.81 acres or 79,002 sq. ft.
Development Standard Maximum Allowance/Limitation
Number of Lots: 3 single family lots
Dwelling units: 3 single-family dwelling units
Density: 1.66 dwelling units/acre
Employee Housing Units (EHU) 1 Type II EHU per lot allowed.
Buildable Area: Per approved development plan and
building envelopes.
Site Coverage: 25% of lot area (per lot)
GRFA: The combined area of the dwelling unit
and any associated Type II EHU shall
not exceed 3,800 sq. ft. per lot.
Type II EHU GRFA: A Type II EHU constructed in this
special development district shall be
calculated as GRFA.
Garage Area: 600 sq. ft. garage allowed per dwelling
unit (exclusive of the EHU).
EHU Garage Area: 1 enclosed parking space required per
EHU per lot, which must be deed
restricted for use by EHU only. Up to
400 sq. ft. GRFA garage deduction
allowed per EHU per lot.
11/6/2012
Ordinance No. 14, Series 2012 Page 4
Setbacks: Per building envelopes delineated on
development plan. No GRFA is
permitted within 20’ of the front property
line. Garage area is allowed within 20’
from the front property line within the
established building envelopes.
Parking: Per Chapter 12-10, Off-street Parking
and Loading, Vail Town Code.
Exterior Lighting: Per Section14-10-7, Exterior Lighting,
Vail Town Code.
Building Height: 30’ for a flat roof, 33’ for a sloping roof
SECTION 7. SDD No. 34 is subject to the following additional conditions:
1. The development plan shall be that plan entitled “Flaum Residence,”
prepared by Pierce, Segerberg, & Associates, Architects, dated
11/11/96, with the latest revision on 1/10/97.
2. Trash collection shall be typical residential curbside collection and
dumpsters shall not be permitted on these lots or in the adjacent right-
of- way.
3. This site shall be limited to one curbcut for all three lots as depicted on
the development plan. The entire curbcut shall be developed upon
initial construction on any of these three lots.
4. The applicant shall submit a mitigation plan for the rockfall hazard
which shall be reviewed and approved by the applicant’s geologist
prior to Design Review Board approval for construction of homes on
these lots.
5. This approval shall become void if the construction of at least one lot is
not commenced within three years of the final approval of the SDD.
The developer must meet the requirements of Section 12-9A-12, Time
Requirements, Vail Town Code.
6. The recreational amenities tax for this development shall be assessed
at the rate required for the Residential Cluster (RC) zone district, as
provided for in Chapter 2-5, Recreational Amenities Tax Chapter, Vail
Town Code.
11/6/2012
Ordinance No. 14, Series 2012 Page 5
7. All retaining walls on-site shall conform to existing code Vail Town
Code requirements. No retaining wall shall exceed 3’ in the first 20’
from the front property line on these lots.
8. All development standards contained in this ordinance site shall be
noted on the development plan and the final plat for this development.
Those notes shall include the following note regarding development
within building envelopes: “All future development will be restricted to
the area within the platted building envelopes. The only development
permitted outside the platted building envelopes shall be landscaping,
driveways and retaining walls associated with driveway construction.
At-grade patios (those within 5’ of existing or finished grade) will be
permitted to project beyond the building envelopes not more than ten
feet (10’) nor more than one-half (1/2) the distance between the
building envelope and the property line, or may project not more than 5
feet (5’) nor more than one–fourth (1/4) the minimum required
dimension between buildings.”
9. One employee housing unit (EHU) is required for the entire
development which must be provided prior to, or in conjunction with,
the Building Permit for the third dwelling unit constructed on-site. The
employee housing requirements of this special development district
may be met within the district or off-site. All employee housing units
constructed within SDD No. 34 shall be eligible for exchange in
accordance with the procedures outlined in Section 12-13-5, Employee
Housing Unit Deed Restriction Exchange Program, Vail Town Code.
10. As mitigation for impacts to large trees on-site, 21 additional trees will
be provided on-site (7 additional trees per lot). These trees shall have
a minimum caliper of 3” for deciduous trees or a minimum height of 8’
for conifers and shall be provided at the time of construction on
individual lots.
SECTION 8. The owners, jointly and severally, agree with the following
requirement, which is a part of the Town’s approval of the SDD No. 34: All previous
approvals and development plans, including the County Approved PUD for the subject
property, are hereby null and void.
SECTION 9. Amendments to the approved development plan shall be reviewed
pursuant to Section 12-9A-10, Amendment Procedure, Vail Town Code.
SECTION 10. If any part, section, subsection, sentence, clause or phrase of this
ordinance is for any reason held to be invalid, such decision shall not effect the validity
of the remaining portions of this ordinance; and the Town Council hereby declares it
would have passed this ordinance, and each part, section, subsection, sentence, clause
or phrase thereof, regardless of the fact that any one or more parts, sections,
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Ordinance No. 14, Series 2012 Page 6
subsections, sentences, clauses or phrases be declared invalid.
SECTION 11. The Town Council hereby finds, determines and declares that this
ordinance is necessary and proper for the health, safety and welfare of the Town of Vail
and the inhabitants thereof.
SECTION 12. The amendment of any provision of the Town Code as provided in
this ordinance shall not affect any right which has accrued, any duty imposed, any
violation that occurred prior to the effective date hereof, any prosecution commenced,
nor any other action or proceeding as commenced under or by virtue of the provision
amended. The amendment of any provision hereby shall not revive any provision or
any ordinance previously repealed or superseded unless expressly stated herein.
SECTION 13. All bylaws, orders, resolutions and ordinances, or parts thereof,
inconsistent herewith are repealed to the extent only of such inconsistency. This
repealer shall not be construed to revise any bylaw, order, resolution or ordinance, or
part thereof, theretofore repealed.
INTRODUCED, READ ON FIRST READING, APPROVED, AND ORDERED
PUBLISHED ONCE IN FULL ON FIRST READING this 6th day of November, 2012, and
a public hearing for second reading of this Ordinance set for the 20th day of November,
2012, at 6:00 P.M. in the Council Chambers of the Vail Municipal Building, Vail,
Colorado.
___________________
Andrew P. Daly, Mayor
ATTEST:
_________________________
Lorelei Donaldson, Town Clerk
11/6/2012
Town of Vail
TO: Planning and Environmental Commission
FROM: Community Development Department
DATE: October 8, 2012
SUBJECT: A request for a recommendation to the Vail Town Council for a major amendment
to a Special Development District, pursuant to Section 12-9A-10, Amendment
Procedures, Vail Town Code, to amend Special Development District No. 34,
Flaum - The Valley Phase V, located at 1521, 1601, and 1631 Buffehr Creek
Road/Lots A, B and C, The Valley – Phase V Subdivision, to allow the employee
housing requirements of the Special Development District to be met off-site
through the provisions of Section 12-13-5, Employee Housing Unit Deed
Restriction Exchange Program, Vail Town Code, and setting forth details in
regard thereto. (PEC120033)
Applicant: James and Romma Flaum, represented by Mauriello Planning Group
Planner: Bill Gibson
I. SUMMARY
The applicants, Jim and Cookie Flaum, in cooperation with their neighbors Steve
Lindstrom and Margaret Forken, are requesting a major amendment to Special
Development District No. 34, Flaum - The Valley Phase V. Special Development
District No. 34 has an underlying zoning of Residential Cluster District and consists of
three single-family lots:
Lot Address Property Owners Current Land Use
A 1631 Buffehr Creek Road Flaum Single-family & Type II EHU
B 1601 Buffehr Creek Road Lindstrom & Forken Single-family
C 1521 Buffehr Creek Road Lindstrom & Forken Undeveloped
The applicants are requesting the opportunity to participate in the Town’s adopted
Employee Housing Unit Deed Restriction Exchange Program and to then integrate an
existing employee housing unit (EHU) into their existing home. The applicants’ request
involves the following proposed amendments to Special Development District No. 34,
Flaum - The Valley Phase V:
• allow the employee housing requirement (one EHU) of the special development
district to be met within the district or off-site; and,
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Town of Vail Page 2
• allow EHUs constructed within the district to be exchanged in accordance with
the procedures of Section 12-13-5, Employee Housing Unit Deed Restriction
Exchange Program, Vail Town Code; and
• change the gross residential floor area (GRFA) limits for each lot as follows:
o Existing: 2,933 sq.ft. per dwelling unit plus 850 sq.ft. credit for Type II EHU
o Proposed: 3,800 sq.ft. per combined area of dwelling unit and Type II EHU
The applicants’ request is similar to amendments to SDD No. 29, The Valley Phase II
(Crossview), which were approved by the Vail Town Council on October 18, 2011,
through Ordinance No. 19, Series of 2011. These recent amendments to SDD No. 29
included allowing the one unit employee housing requirement of the district to be met
off-site, allowing property owners to participate in the employee housing exchange
program, and increasing the allowable GRFA limits for the subject property to
accommodate the absorption of the existing EHU into the existing dwelling unit.
The applicants’ request is also similar to amendments to SDD No. 22, Grand Traverse,
which were approved by the Vail Town Council on January 3, 2012, through Ordinance
No. 27, Series of 2011. These recent amendments to SDD No. 22 included allowing the
six unit employee housing requirement of the district to be met off-site and allowing
property owners to participate in the employee housing exchange program. SDD No.
22 has no GRFA limits, so no amendments related to GRFA were necessary to
accommodate the absorption of existing EHUs into existing dwelling units.
Based upon Staff’s review of the criteria outlined in Section VII of this memorandum and
the evidence and testimony presented, the Community Development Department
recommends the Planning and Environmental Commission forwards a
recommendation of approval, with modifications, to the Vail Town Council for this
application, subject to the findings noted in Section VIII of this memorandum.
The Community Development Department recommends several modifications to the
applicants’ request intended to “clean-up” the unclear, outdated, and inconsistent
provisions of the current special development district ordinance. These clean-up
amendments do not alter the original intent, purpose, or standards of the special
development district.
Attached for review is a vicinity map (Attachment A), the applicant’s request
(Attachment B), and Ordinance No. 9, Series of 2006 (Attachment C) which is the most
recent version of the special development district.
II. DESCRIPTION OF REQUEST
The applicants are requesting the review of a major amendment to Special
Development District No. 34, Flaum - The Valley Phase V, to allow the employee
housing requirements of the special development district to be met off-site through the
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Town of Vail Page 3
provisions of Section 12-13-5, Employee Housing Unit Deed Restriction Exchange
Program, Vail Town Code. Staff recommends modifications to this application to “clean-
up” the unclear, outdated, and inconsistent provisions of the existing special
development district. These clean-up amendments do not alter the intent, purpose, or
standards of the special development district.
The proposed amendments to SDD No. 34, including clean-up modifications, are as
follows (text to be added is indicated in bold italics and text to be removed is indicated
in strike through italics):
SECTION 1
The approval procedure prescribed in Title 12, Chapter 9, Section 10(B) of the
Section 12-9A-10, Amendment Procedures, Vail Town Code have been
fulfilled, and the Vail Town Council has received the report of the Planning and
Environmental Commission recommending approval, of the proposed
development plan for Special Development District No. 34.
SECTION 2
Special Development District No. 34 is established to ensure comprehensive
development and use of an area in a manner that will be harmonious with the
general character of the town, provide adequate open space, employee housing,
and promote the objectives of the Town’s Zoning ordinance. The development is
regarded as complementary to the Town by the Town Council and the Planning
and Environmental Commission, and there are significant aspects of the special
development which cannot be satisfied through the imposition of standard zoning
on the area.
SECTION 3
Special Development District No. 34 is established for the development on of a
parcel of land comprising 1.81 acres (lots 3 and 4, the Valley Phase V) and shall
be referred to as “SDD No. 34”.
SECTION 4
The Town Council finds that the development plan for SDD No. 34 meets each of
the standards set forth in Article 12-9A, Special Development District, Vail Town
Code. In accordance with Article 12-9A, Special Development Districts, Vail
Town Code, the development plan for SDD No. 34 is approved.
SECTION 5
The zone district underlying SDD No. 34 is Residential Cluster (RC). The uses
allowed in SDD No. 34 shall be limited to those uses indicated on the
development plan and those uses allowed by right, and those uses allowed by
conditional use, which are as set forth in said zone district of the Town of Vail
Zoning Code Chapter 12-6E, Residential Cluster District, Vail Town Code.
SECTION 6
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Town of Vail Page 4
In addition to the Approved Development Plan described herein in Section 7
herein, the following development standards have been submitted to the
Planning and Environmental Commission for its consideration, and the Planning
& and Environmental Commission has forwarded its recommendation of
conditional approval to the Town Council, and the Development Plan is hereby
approved by the Town Council. The development standards for this SDD shall
be those prescribed by the Residential Cluster (RC) zone district unless
specifically addressed herein. The following are the specific development
standards for SDD specifically addressed herein. The following are the specific
development standards for SDD No. 34:
Base Information
Underlying Zoning: RC (Residential Cluster)
Lot area: 1.81 acres or 79,002 sq. ft.
Development Standard Maximum Allowance/Limitation
Number of Lots: 3 single family lots
Dwelling units: 3 single-family dwelling units
Density: 1.66 dwelling units/acre
Employee Housing Units (EHU) 1 Type II EHU per lot allowed. One
Employee Housing Unit is required for
the entire development which must be
provided prior to, or in conjunction with,
the Building Permit for the third dwelling
unit constructed on-site.
Buildable Area: Per approved development plan and
building envelopes.
Site Coverage: 25% of lot area (per lot)
GRFA: 2,933 sq. ft./dwelling unit
The combined area of the dwelling
unit and any associated Type II EHU
shall not exceed 3,800 sq. ft. per lot.
Type II EHU GRFA: 850 sq. ft. allowed per lot for
development of an EHU, per Type II
EHU requirements. Planning and
Environmental Commission review is
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Town of Vail Page 5
required per conditional use
requirements for Type II EHU. A Type II
EHU constructed in this special
development district shall be
calculated as GRFA.
Garage Area: 600 sq. ft. garage allowed per dwelling
unit (exclusive of the EHU).
EHU Garage Area: 1 enclosed parking space required per
EHU per lot, which must be deed
restricted for use by EHU only. Up to
400 sq. ft. GRFA garage credit
deduction allowed per EHU per lot.
Setbacks: Per building envelopes delineated on
development plan. No GRFA is
permitted within 20’ of the front property
line. Garage area is allowed within 20’
from the front property line within the
established building envelopes.
Parking: Per Chapter 18.52 12-10, Off-street
Parking and Loading, Zoning Code
, Vail Town Code
Exterior Lighting: Per Chapter 18.54 Design Review
Guidelines, Zoning Code Section14-10-
7, Exterior Lighting, Vail Town Code
Building Height: 30’ for a flat roof, 33’ for a sloping roof
SECTION 7
SDD No. 34 is subject to the following additional conditions:
1. The development plan shall be that plan entitled “Flaum Residence,”
prepared by Pierce, Segerberg, & Associates, Architects, dated
11/11/96, with the latest revision on 1/10/97.
2. Trash collection shall be typical residential curbside collection and
dumpsters shall not be permitted on these lots or in the adjacent right-
of- way.
3. This site shall be limited to one curbcut for all three lots as depicted on
the development plan. The entire curbcut shall be developed upon
initial construction on any of these three lots.
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Town of Vail Page 6
4. The applicant shall submit a mitigation plan for the rockfall hazard
which shall be reviewed and approved by the applicant’s geologist
prior to Design Review Board approval for construction of homes on
these lots.
5. This approval shall become void if the construction of at least one lot is
not commenced within three years of the final approval of the SDD.
The developer must meet the requirements of Section 18.40.120 of the
Municipal Code of the Town of Vail 12-9A-12, Time Requirements,
Vail Town Code.
6. The recreational amenities tax for this development shall be assessed
at the rate required for the Residential Cluster (RC) zone district, as
provided for in Chapter 3.36 of the Town of Vail Municipal Code 2-5,
Recreational Amenities Tax Chapter, Vail Town Code.
7. All retaining walls on-site shall conform to existing code Vail Town
Code requirements. No retaining wall shall exceed 3’ in the first 20’
from the front property line on these lots.
8. All development standards contained in this ordinance site shall be
noted on the development plan and the final plat for this development.
Those notes shall include the following note regarding development
within building envelopes: “All future development will be restricted to
the area within the platted building envelopes. The only development
permitted outside the platted building envelopes shall be landscaping,
driveways and retaining walls associated with driveway construction.
At-grade patios (those within 5’ of existing or finished grade) will be
permitted to project beyond the building envelopes not more than ten
feet (10’) nor more than one-half (1/2) the distance between the
building envelope and the property line, or may project not more than 5
feet (5’) nor more than one–fourth (1/4) the minimum required
dimension between buildings.”
9. One employee housing unit (EHU, Type II) is required for the entire
development which must be provided prior to, or in conjunction with,
the Building Permit for the third dwelling unit constructed on-site. Eight
hundred and fifty (850) sq. ft. of additional GRFA shall be allowed for
the construction of an EHU on each lot. The employee housing
requirements of this special development district may be met
within the district or off-site. All employee housing units
constructed within SDD No. 34 shall be eligible for exchange in
accordance with the procedures outlined in Section 12-13-5,
Employee Housing Unit Deed Restriction Exchange Program, Vail
Town Code.
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Town of Vail Page 7
10. As mitigation for impacts to large trees on-site, 21 additional trees will
be provided on-site (7 additional trees per lot). These trees shall have
a minimum caliper of 3” for deciduous trees or a minimum height of 8’
for conifers and shall be provided at the time of construction on
individual lots.
SECTION 8
The owners, jointly and severally, agree with the following requirement, which is
a part of the Town’s approval of the SDD No. 34: All previous approvals and
development plans, including the County Approved PUD for the subject property,
are hereby null and void.
SECTION 9
Amendments to the approved development plan shall be reviewed pursuant to
Section 12-9A-10, Amendment Procedure, Vail Town Code.
SECTION 10
If any part, section, subsection, sentence, clause, or phrase of this ordinance is
for any reason held to be invalid, such decision shall not affect the validity of the
remaining portions of this ordinance; and the Town Council hereby declares it
would have passed this ordinance, and each part, section, subsection, sentence,
clause or phrase thereof, regardless of the fact that any one or more parts,
sections, subsections, sentences, clauses, or phrases be declared invalid.
SECTION 11
The Town Council hereby finds, determines and declares that this ordinance is
necessary and proper for the health, safety and welfare of the Town of Vail and
its inhabitants thereof.
SECTION 12.
The repeal or the repeal and reenactment of any provisions of Vail Municipal
Code as provided in this ordinance shall not affect any right which has accrued,
any duty imposed, any violation that occurred prior to the effective date hereof,
any prosecution commenced, nor any other action or proceeding as commenced
under or by virtue of the provision repealed or repealed and reenacted. The
repeal of any provision hereby shall not revive any provision or any ordinance
previously repealed or superseded unless expressly stated herein.
III. BACKGROUND
According the Ordinance No. 2, Series of 1997:
“AN ORDINANCE CREATING SPECIAL DEVELOPMENT DISTRICT NO. 34
IN ACCORDANCE WITH CHAPTER 18.40 OF THE TOWN OF VAIL
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Town of Vail Page 8
MUNICIPAL CODE; AND SETTING FORTH DETAILS IN REGARD
THERETO.
WHEREAS, Lots 3 and 4 of The Valley, Phase V, were platted and
approved as a, Planned Unit Development (PUD) by Eagle County on
October 29, 1980; and
WHEREAS, the development plan for the Eagle County approved
PUD allowed one duplex (2 dwelling units) to be constructed on each lot,
with a maximum Gross Residential Floor Area of 2,200 sq. ft. per
dwelling unit (8,800 sq. ft. combined total of Lots 3 and 4); and
WHEREAS, Lots 3 and 4 of The Valley, Phase V, were annexed to
the Town of Vail effective December 31, 1980; and
WHEREAS, Ordinance No. 13, Series of 1981, accepted and approved
the Eagle County approved PUD for the subject property; and
WHEREAS, the Town of Vail has determined that the establishment of a
Special Development District is the appropriate process to amend the Eagle
County approved PUD and development plan; and
WHEREAS, Chapter 18.40 of the Vail Municipal Code authorizes Special
Development Districts within the Town in order to encourage flexibility in the
development of land; and
WHEREAS, the owners of the subject property, Jim and Renna
Flaum, or their successors in interest, have submitted an application for the
establishment of Special Development District (SDD) No. 34, for a certain
parcel of property within the Town, legally described as Lots 3 and 4, The
Valley, Phase V; and
WHEREAS, in accordance with Section 18.66.140, the Planning and
Environmental Commission, on January 13, 1997, held a public hearing on
the establishment of a SOD, and has unanimously recommended approval
to the Town Council; and”
On May 2, 2006, the Vail Town Council adopted Ordinance No. 9, Series of 2006, which
amended the GRFA limits for EHUs and EHU garages in Special Development District
No. 34, Flaum - The Valley Phase V. This ordinance increased the maximum allowable
size of a Type II EHU in this district from 500 sq.ft. to 800 sq.ft. and increased the
associated GRFA deduction for the EHU garage from 300 sq.ft. to 400 sq.ft.
IV. APPLICABLE PLANNING DOCUMENTS
Staff believes that the following are relevant to the review of this proposal:
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Town of Vail Page 9
TITLE 12: ZONING REGULATIONS, VAIL TOWN CODE
CHAPTER 12-6E, RESIDENTIAL CLUSTER DISTRICT
12-6E-1: PURPOSE:
The residential cluster district is intended to provide sites for single-family, two-
family, and multiple-family dwellings at a density not exceeding six (6) dwelling
units per acre, together with such public facilities as may appropriately be located
in the same zone district. The residential cluster district is intended to ensure
adequate light, air, privacy and open space for each dwelling, commensurate
with residential occupancy, and to maintain the desirable residential qualities of
the zone district by establishing appropriate site development standards.
ARTICLE A. SPECIAL DEVELOPMENT (SDD) DISTRICT (in part)
12-9A-1: PURPOSE AND APPLICABILITY:
A. Purpose: The purpose of the special development district is to encourage
flexibility and creativity in the development of land in order to promote its most
appropriate use; to improve the design character and quality of the new
development with the town; to facilitate the adequate and economical provision of
streets and utilities; to preserve the natural and scenic features of open space
areas; and to further the overall goals of the community as stated in the Vail
comprehensive plan. An approved development plan for a special development
district, in conjunction with the property's underlying zone district, shall establish
the requirements for guiding development and uses of property included in the
special development district.
12-9A-2: DEFINITIONS:
MAJOR AMENDMENT (PEC AND/OR COUNCIL REVIEW): Any proposal to
change uses; increase gross residential floor area; change the number of
dwelling or accommodation units; modify, enlarge or expand any approved
special development district (other than "minor amendments" as defined in this
section), except as provided under section 12-15-4, "Interior Conversions", or 12-
15-5, "Additional Gross Residential Floor Area (250 Ordinance)", of this title.
12-13-5: EMPLOYEE HOUSING UNIT DEED RESTRICTION EXCHANGE PROGRAM:
A. Purpose: The purpose of this Section is to provide occupied livable, affordable
employee housing units within the Town of Vail through the establishment of an
employee housing unit deed restriction exchange program. The exchange
program allows the Town Council to release a deed restriction from an existing
employee housing unit in exchange for the placement of an employee housing
11/6/2012
Town of Vail Page 10
deed restriction on another dwelling unit and/ or a fee-in-lieu payment made to
the Town of Vail.
B. Applicability: The program established under this section applies to existing
employee housing units. This shall not apply to any existing employee housing
unit that is already price appreciation capped or any employee housing unit
established to meet the on site employee mitigation requirements of chapter 23,
"Commercial Linkage", or chapter 24, "Inclusionary Zoning", of this title or as part
of an approved development plan.
C. Definitions: For the purpose of this section:
COMMERCIAL JOB CORE: Those areas located south of Interstate 70,
east of the intersection of Forest Road and South Frontage Road, north of
Vail Mountain, and west of the town of Vail soccer fields on Vail Valley
Road, as further defined by exhibit A of this section.
Exchange EHU: The existing non-price appreciation capped employee
housing unit or other unit with an employee housing deed restriction that is
being proposed to have the deed restriction released as part of this
program.
Proposed EHU: The existing dwelling unit that is being proposed to
receive an employee housing deed restriction as part of this program.
D. General Requirements: The Town Council may approve the removal of an
employee housing deed restriction from an existing employee housing unit in
exchange for the placement of an employee housing deed restriction on
to another dwelling unit, and/or the payment of a fee-in-lieu.
1. Exchange EHU requirements:
a. The exchange EHU shall not be part of any employee housing project
developed or deed-restricted (in part or in whole) by the Town of Vail.
b. The exchange EHU shall not be part of any on-site employee housing
mitigation required by inclusionary zoning, commercial linkage, or as
part of an approved development plan.
c. The property that includes the exchange EHU shall comply with the
prescribed development standards (density controls including GRFA
and number of units, site coverage, landscaping and parking
requirements, etc.), as outlined in the applicable zone district section of
Title 12, Zoning Regulations, Vail Town Code, upon exchange of the
deed restrictions.
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Town of Vail Page 11
2. Proposed EHU requirements:
a. The proposed EHU(s) shall be located within the Town of Vail.
b. The proposed EHU(s) shall be within a homeowners association that
does not preclude deed restricted units, does not have a right of first
refusal, does not have right to approve the sale or the sale contract, or
have any other requirements deemed to be similarly restrictive by the
Administrator.
c. The proposed EHU shall comply with the minimum size requirements
shown in Table 13-2.
TABLE 13-2: MINIMUM SIZE OF PROPOSED EHUs
Type Of Unit Minimum Size (GRFA)
Studio 438 square feet
1 bedroom 613 square feet
2 bedroom 788 square feet
3+ bedrooms 1,225 square feet
d. The proposed EHU shall contain a kitchen facility or kitchenette and a
bathroom.
e. The property on which the proposed EHU is located shall comply with
Chapter 12-10, Off-Street Parking and Loading, Vail Town Code.
f. The proposed EHU shall have its own entrance. There shall be no
interior access from the proposed EHU to any dwelling unit to which it
may be attached.
3. Exchange Rate for Proposed EHUs:
a. If the exchange EHU(s) is within the commercial job core and the
proposed EHU(s) is also within the commercial job core, the gross
residential floor area (GRFA) of the proposed EHU(s) shall be a
minimum of two (2) times the gross residential floor area (GRFA) of the
exchange EHU.
b. If the exchange EHU is within the commercial job core and the proposed
EHU(s) is outside of the commercial job core, the gross residential floor
area (GRFA) of the proposed EHU(s) shall be a minimum of three (3)
times the gross residential floor area (GRFA) of the exchange EHU.
c. If the exchange EHU is outside of the commercial job core and the
proposed EHU(s) is inside of the commercial job core, the gross
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Town of Vail Page 12
residential floor area (GRFA) of the proposed EHU(s) shall be a
minimum of one and one-half (1.5) times the gross residential floor area
(GRFA) of the exchange EHU.
d. If the exchange EHU is outside of the commercial job core and the
proposed EHU(s) is outside of the commercial job core, the gross
residential floor area (GRFA) of the proposed EHU(s) shall be a
minimum of two (2) times the gross residential floor area (GRFA) of the
exchange EHU.
4. No Credit Given: If the gross residential floor area (GRFA) of the
proposed EHU(s) is in excess of the minimum required gross residential
floor area (GRFA) as set forth in Subsection D3 above, the additional
gross residential floor area (GRFA) shall not be eligible for use as any
form of future credit or for the Commercial Linkage or Inclusionary
Zoning employee housing mitigation banks established by Sections 12-
23-7 and 12-24-7, Vail Town Code.
5. Fee-In-Lieu: The applicant may elect to provide a fee-in-lieu payment to
the Town of Vail for any portion of the required square footage not
provided by a proposed EHU. The town shall only use monies
collected from the fees in lieu to provide new employee housing. The
applicant shall pay a fee-in-lieu equal to the following formulas:
Existing EHU sqft x multiplier x inclusionary zoning fee=Fee-in-Lieu Payment
a. If the exchange EHU was approved prior to July 22, 1994 and has a
deed restriction that includes the language stating “if the unit is rented, it
shall be rented only to tenants who are full time employees…,” the
formula for fee-in-lieu payment is:
[the square footage of the exchange EHU as recorded on the deed
restriction] x [the current rate for inclusionary zoning fee-in-lieu] x 1
b. If the exchange EHU was approved after July 22, 1994 and/or does not
have a deed restriction that includes the language stating “if the unit is
rented, it shall be rented only to tenants who are full time employees…”,
and If the exchange EHU is outside of the commercial job core, the
formula for fee-in-lieu payment is:
[the square footage of the exchange EHU as recorded on the deed
restriction] x [the current rate for inclusionary zoning fee-in-lieu] x 2
c. If the exchange EHU was approved after July 22, 1994 and/or does not
have a deed restriction that includes the language stating “if the unit is
rented, it shall be rented only to tenants who are full time employees…”,
and is within the commercial job core, the formula for fee-in-lieu payment
is:
[the square footage of the exchange EHU as recorded on the deed
restriction] x [the current rate for inclusionary zoning fee-in-lieu] x 3
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Town of Vail Page 13
F. Review Process:
1. Submittal Requirements: The administrator shall establish the submittal
requirements for an employee housing deed restriction exchange application. A
complete list of the submittal requirements shall be maintained by the
administrator and filed in the community development department. Certain
submittal requirements may be waived and/or modified by the administrator
and/or the reviewing body if it is demonstrated by the applicant that the
information and materials required are not relevant to the proposed exchange.
The administrator and/or the reviewing body may require the submission of
additional materials if deemed necessary to properly evaluate the application.
2. Review Procedures:
a. Administrator Review: The administrator shall review the application for
completeness and compliance with this section, and shall make a
determination of completeness and compliance with this section within
fourteen (14) days of application submittal. Should the administrator deem
that the application is incomplete or not in compliance with this section, the
administrator shall deny the application. Should the administrator deem the
application is both complete and in compliance with this section, the
administrator shall forward the application for review by the Vail local housing
authority.
b. Vail Local Housing Authority Review: The review of a proposed employee
housing deed restriction exchange application shall be held by the Vail local
housing authority at a regularly scheduled meeting. A report of the community
development department staff's findings and recommendations shall be made
at the formal hearing before the Vail local housing authority. Within twenty
(20) days of the closing of a public hearing on a proposed amendment, the
Vail local housing authority shall act on the application. The authority may
recommend approval of the application as initiated, may recommend approval
with such modifications as it deems necessary to accomplish the purposes of
this title, or may recommend denial of the application. The authority shall
transmit its recommendation, together with a report on the public hearing and
its deliberations and findings, to the town council.
c. Town Council Review: Upon receipt of the report and recommendation of the
authority, the town council shall set a date for hearing within the following
thirty (30) days. Within twenty (20) days of the closing of a public hearing on
the application, the town council shall act on the application. The town council
shall consider but shall not be bound by the recommendation of the Vail local
housing authority. The town council may approve, either in accordance with
the recommendation of the Vail local housing authority or in modified form, or
the council may deny the application.
3. Criteria and Findings:
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Town of Vail Page 14
a. Criteria: Before acting on an Employee Housing Deed Restriction Exchange
application, the Vail Local Housing Authority and Vail Town Council shall
consider the following criteria with respect to the application:
1. The proximity and accessibility of the proposed EHU(s) to the
Commercial Job Core and public transportation; and
2. The size of the proposed EHU(s) in relation to the minimum
employee housing unit sizes established for Commercial Linkage
mitigation in Section 12-23-3, Vail Town Code; and
3. The effect of any homeowners association dues or maintenance
fees imposed upon the proposed EHU(s) on the affordability of the
proposed unit for an employee; and
4. The correlation between any homeowners association fees
imposed upon the proposed EHU(s) and the services and
amenities provided by the homeowners association.
5. The extent to which the exchange is consistent with the applicable
elements of the adopted goals, objectives and policies outlined in
the Vail comprehensive plan and is compatible with the
development objectives of the town; and
6. The extent to which the exchange presents a harmonious,
convenient, workable relationship among land uses consistent with
municipal development objectives; and
7. The extent to which the exchange provides for the growth of an
orderly viable community and serves the best interests of the
community as a whole.
VAIL LAND USE PLAN
CHAPTER II – LAND USE PLAN GOALS / POLICIES
The goal statements which are reflected in the design of the proposed Plan are
as follows:
1.1. Vail should continue to grow in a controlled environment, maintaining a
balance between residential, commercial and recreational uses to serve both the
visitor and the permanent resident.
1.3. The quality of development should be maintained and upgraded whenever
possible.
1.12. Vail should accommodate most of the additional growth in existing
developed areas (infill areas).
5.1. Additional residential growth should continue to occur primarily in existing,
platted areas and as appropriate in new areas where high hazards do not exist.
11/6/2012
Town of Vail Page 15
5.3. Affordable employee housing should be made available through private
efforts, assisted by limited incentives, provided by the Town of Vail, with
appropriate restrictions.
5.4. Residential growth should keep pace with the market place demands for a
full range of housing types.
5.5. The existing employee housing base should be preserved and upgraded.
Additional employee housing needs should be accommodated at varied sites
throughout the community.
CHAPTER VI – PROPOSED LAND USE
OS - Open Space: Passive recreation areas such as geenbelts, stream corridors
and drainageways are the types of areas in this category. Hillsides which were
classified as undevelopable due to high hazards and slopes over 40% are also
included in this area. These hillside areas would still be allowed types of
development permitted by existing zoning, such as one unit per 35 acres, for
areas in agricultural zoning. Also, permitted in this area would be institutional /
public uses.
TOWN OF VAIL EMPLOYEE HOUSING STRATEGIC PLAN
OBJECTIVES
F. Increase and maintain deed-restricted housing within the Town to encourage
the efficient use of resources by placing employees closer to their place of work.
It is understood there is a reduced need for personal automobiles and reduced
transit costs when home and work are in close proximity to one another. Also,
there may be changes in workforce demographics that result in opportunities to
reduce parking associated with affordable housing in selected locations. To the
extent these opportunities can be realized, without negative impacts on the
overall community, they will be explored.
EMPLOYEE HOUSING UNITS EXCHANGE PROGRAM
The Town will conduct a review of the “dispersed housing units” that have been
created under the density bonus provisions allowed by Town Code since 1982. It
is estimated that 123 units were created under the existing program, typically
ranging in size from 300 to 500 square feet. It is believed that many of these
units are not being used to house employees as anticipated by the program.
Although these units are covered by various types of deed restrictions, the
requirements are not uniform and in many cases are not meeting the objective of
providing long-term dispersed employee housing. The Town will evaluate the
11/6/2012
Town of Vail Page 16
current program and will consider a “deed restriction exchange program” as a
part of this overall effort. The program would likely permit, at the initiation of the
landowner, the exchange of small rental units for a larger for-sale, price
appreciation capped employee housing unit. Guidelines for the program will be
developed. It is expected that these standards will address recommended size
of units, location, homeowner’s fees and other aspects of the program. Such a
program has been recently tried in Vail. It is believed that other dispersed
employee units, not currently in use, could be leveraged into permanently
restricted units by using this technique; it could represent an important element of
this overall plan. The Units Exchange Program is to increase the quality and the
total quantity of employee housing within the Town of Vail. Achieves Objectives
B, E, F, and G.
V. SITE ANALYSIS
Addresses:
Legal Description: Lots A, B and C, The Valley – Phase V
Zone District: Residential Cluster District (underlying)
SDD No. 34, Flaum – The Valley Phase V
Land Use Designation: Open Space
Geologic Hazards: High Severity Rockfall
VI. SURROUNDING LAND USES AND ZONING
Existing Use Zoning District
North: Open Space Residential Cluster District
West: Open Space Residential Cluster District
East: Open Space Residential Cluster District
South: Multiple-Family Residential Residential Cluster District
VII. REVIEW CRITERIA
The following design criteria shall be used as the principal criteria in evaluating the
merits of the proposed special development district. It shall be the burden of the
applicant to demonstrate that submittal material and the proposed development plan
comply with each of the following standards, or demonstrate that one or more of them is
not applicable, or that a practical solution consistent with the public interest has been
achieved:
1. Compatibility: Design compatibility and sensitivity to the immediate
environment, neighborhood and adjacent properties relative to architectural
design, scale, bulk, building height, buffer zones, identity, character, visual
integrity and orientation.
The one employee housing unit required for Special Development District No. 34, Flaum
- The Valley Phase V, has already been constructed on Lot A. Staff finds the integration
11/6/2012
Town of Vail Page 17
of that floor area into the associated primary residences will not affect the design
compatibility and sensitivity to the immediate environment, neighborhood and adjacent
properties relative to architectural design, scale, bulk, building height, buffer zones,
identity, character, visual integrity and orientation.
Currently, Special Development District No. 34, Flaum - The Valley Phase V, allows
2,993 sq.ft. of GRFA for each single-family house on each of the three subject lots (Lots
A, B, and C). The total allowable GRFA of these three lots is 8,779 sq.ft. It can be
inferred that this GRFA limit of 2,993 sq.ft. per lot was based upon dividing the Eagle
County PUD approved floor area of 8,800 sq.ft. into one-thirds.
In addition to 2,933 sq.ft. of allowable GRFA for each lot; the current special
development district also allows the construction of an 850 sq.ft. Type II EHU on all
three lots. The special development district grants a GRFA credit to these EHUs and
the associated floor area does not count toward the 2,933 sq.ft. per lot GRFA limit.
Due to this credit, a dwelling unit and EHU in this special development district may have
a GRFA calculation of only 2,993 sq.ft; but the bulk and mass of the structure is
comparable to a 3,783 sq.ft. house (i.e. 2,933 + 850 = 3,783). The total bulk and mass
associated with three dwelling units and three EHUs in this special development district
may have a total GRFA of 8,779 sq.ft. of GRFA; but the bulk and mass of these
structures is comparable to three houses with a total floor area of 11,349 sq.ft. (i.e.
3,783 x 3 = 11,349).
The applicant is proposing to increase the allowable GRFA for each of the three lots
from 2,993 sq.ft. to 3,800 sq.ft. to accommodate the absorption of the existing EHU on
Lot A into the existing primary residence. In association with this proposed increase in
allowable GRFA, the applicant and Staff are both recommending the special
development district be amended such that EHUs constructed on the subject properties
are no longer granted a credit or deduction from the GRFA calculations. By calculating
both the dwelling unit and the EHU as GRFA, the general bulk and mass allowed in this
special development district will be maintained since the currently allowed total bulk and
mass is comparable to a 3,783 sq.ft. house. Therefore, Staff finds the applicants’
request to be consistent with this criterion.
2. Relationship: Uses, activity and density which provide a compatible, efficient
and workable relationship with surrounding uses and activity.
Staff finds that allowing the removal of the on-site employee housing units will reduce
the density of the subdivision which will continue to provide a compatible, efficient and
workable relationship with surrounding uses and activity. The housing opportunities
provided by the existing employee housing unit will be continued in accordance with the
Town’s adopted Employee Housing Unit Deed Restriction Exchange Program.
Therefore, Staff finds the applicants’ request to be consistent with this criterion.
11/6/2012
Town of Vail Page 18
3. Parking and Loading: Compliance with parking and loading requirements as
outlined in Chapter 12-10, Vail Town Code.
Staff finds that allowing the removal of the on-site employee housing unit will improve
compliance with parking and loading requirements as outlined in Chapter 12-10, Off
Street Parking and Loading, Vail Town Code. Therefore, Staff finds the applicants’
request to be consistent with this criterion.
4. Comprehensive Plan: Conformity with applicable elements of the Vail
comprehensive plan, town policies and urban design plans.
Staff finds the application conforms to Town of Vail Employee Housing Strategic Plan
recommendations for an employee housing exchange program as outlined in Section IV
of this memorandum. Staff also finds this proposal to be consistent with the
recommendations of the Vail Land Use Plan as outlined in Section IV of this
memorandum. Therefore, Staff finds the applicants’ request to be consistent with this
criterion.
5. Natural And/ Or Geologic Hazard: Identification and mitigation of natural and/or
geologic hazards that affect the property on which the special development
district is proposed.
The subject property is located within a mapped high severity rockfall area. Section 7,
Condition 4 of Special Development District No. 34, Flaum - The Valley Phase V,
addressing this issue as follows:
“The applicant shall submit a mitigation plan for the rockfall hazard which shall be
reviewed and approved by the applicant’s geologist prior to Design Review Board
approval for construction of homes on these lots.”
There are no proposed amendments to this condition; therefore, Staff finds the
applicants’ request to be consistent with this criterion.
6. Design Features: Site plan, building design and location and open space
provisions designed to produce a functional development responsive and
sensitive to natural features, vegetation and overall aesthetic quality of the
community.
The employee housing unit required for Special Development District No. 34, Flaum -
The Valley Phase V, has already been constructed on Lot A. Staff finds the integration
of that floor area into the associated primary residences will not affect any natural
features, vegetation or the overall aesthetic quality of the community. Therefore, Staff
finds the applicants’ request to be consistent with this criterion.
7. Traffic: A circulation system designed for both vehicles and pedestrians
addressing on and off site traffic circulation.
11/6/2012
Town of Vail Page 19
Staff finds that allowing the removal of the on-site employee housing units will reduce
the density of the subdivision and will reduce demand on the existing vehicle and
pedestrian traffic both on and off site. Therefore, Staff finds the applicants’ request to be
consistent with this criterion.
8. Landscaping: Functional and aesthetic landscaping and open space in order to
optimize and preserve natural features, recreation, views and function.
The employee housing unit required for Special Development District No. 34, Flaum -
The Valley Phase V, has already been constructed on Lot A. Staff finds the integration
of that floor area into the associated primary residences will not affect the existing
landscaping or open spaces. Therefore, Staff finds the applicants’ request to be
consistent with this criterion.
9. Workable Plan: Phasing plan or subdivision plan that will maintain a workable,
functional and efficient relationship throughout the development of the special
development district.
The employee housing unit required for Special Development District No. 34, Flaum -
The Valley Phase V, has already been constructed on Lot A. Therefore, the applicants’
request does not affect the phasing plan or subdivision plan for this special
development district. Therefore, Staff finds the applicants’ request to be consistent with
this criterion.
VIII. RECOMMENDATION
The Community Development Department recommends the Planning and
Environmental Commission forwards a recommendation of approval, with
modifications, to the Vail Town Council for the proposed major amendment to Special
Development District No. 34, Flaum - The Valley Phase V. Staff’s recommendation is
based upon a review of the criteria and findings as outlined in this memorandum and
the evidence and testimony presented.
Should the Planning and Environmental Commission choose to forward a
recommendation of approval, with modifications, of this major amendment to a special
development district, the Community Development Department recommends the
Commission pass the following motion:
“The Planning and Environmental Commission forwards a
recommendation of approval for the major amendment to a Special
Development District, pursuant to Section 12-9A-10, Amendment
Procedures, Vail Town Code, to amend Special Development District No.
34, Flaum - The Valley Phase V, located at 1521, 1601, and 1631 Buffehr
Creek Road/Lots A, B and C, The Valley – Phase V Subdivision, to allow
the employee housing requirements of the Special Development District to
11/6/2012
Town of Vail Page 20
be met off-site through the provisions of Section 12-13-5, Employee
Housing Unit Deed Restriction Exchange Program, Vail Town Code, and
setting forth details in regard thereto.”
Should the Planning and Environmental Commission choose to forward a
recommendation of approval for this major amendment to a special development
district, the Community Development Department recommends the Commission make
the following findings:
“Based upon the review of the criteria outlined in Section VIII of the October
8, 2012, staff memorandum and the evidence and testimony presented, the
Planning and Environmental Commission finds:
1. The amendment complies with the standards outlined in Section 12-9A-8,
Design Criteria and Necessary Findings, Vail Town Code; and,
2. The amendment is consistent with the adopted goals, objectives and
policies outlined in the Vail comprehensive plan and compatible with the
development objectives of the town; and
3. The amendment is compatible with and suitable to adjacent uses and
appropriate for the surrounding areas; and
4. The amendment promotes the health, safety, morals, and general welfare
of the town and promotes the coordinated and harmonious development of
the town in a manner that conserves and enhances its natural environment
and its established character as a resort and residential community of the
highest quality.
IX. ATTACHMENTS
A. Vicinity Map
B. Applicant’s Request
C. Ordinance No. 9, Series of 2006
11/6/2012
BUFFEH R CR EEK RD
Subject Property
0100200Feet
Lots A, B, and C, The Valley SubdivisionL ots A, B, and C, The Valley SubdivisionS DD No 34, Flaum - The Valley Phase VS DD No 34, Flaum - The Valley Phase V
(1521, 1601 and 1631 Buffehr Creek Road)(1521, 1601 and 1631 Buffehr Creek Road)
This map was created by the Town of Vail GIS Team. Use of this map should be for general purposes only. The Town of Vail does not warrant the accuracy of the information contained herein.(where shown, parcel line work is approximate)
Last Modified: October 2, 2012
11/6/2012
Submitted to the Town of Vail:
August 27, 2012
An application to amend the GRFA requirements & to
allow for Participation in the EHU Exchange Program
for SDD No. 34, Lots A, B, and C, the Valley Phase V
Major Amendment
to Special
Development
District No. 34,
Lots A, B, & C,
The Valley Phase V
11/6/2012
I.Introduction
Jim and Cookie Flaum, the owners of 1631 Buffer Creek Road / Lot A, The Valley Phase V, are requesting
an amendment to Special Development District No. 34, to allow owners within the SDD to participate
in the EHU Exchange Program and to allow for additional GRFA. The owners of Lots B and C, Steve
Lindstrom and Margaret Forken have also consented to the submittal of this amendment.
SDD No. 34 includes lots A, B, and C of the Valley Phase V. The SDD limits the allowable GRFA to 2,933
sq. ft. per unit and requires one EHU prior to the construction of the third unit in the SDD. The EHU
was constructed on Lot A, the Flaum Residence in 2006. The Flaums are requesting this amendment to
SDD No. 34 so that they may participate in the EHU exchange program. In addition, the amendment
allows an increase from 2,933 sq. ft. of GRFA to 3,800 sq. ft. of GRFA (which is a smaller increase than
has been allowed generally throughout the Town and the neighborhood). A similar request was recently
approved for the Crossview SDD.
The Flaum’s EHU is 837 sq. ft. To participate in the EHU exchange program, the Flaum’s will need to
provide an EHU of 1,674 sq. ft. or provide a fee-in-lieu of $230,476.
Lot 1
Lot 2
Tract A
The Valley Phase V
Subdivision
Special Development
District No. 34
II.Background
SDD No. 34 is unique compared to other special development districts in the Town of Vail. Eagle
County approved a PUD for the site in October of 1980, known as The Valley Phase V PUD. The PUD
allowed for a clustered development of 4 duplex lots and a significant open space tract of just over 12
acres. Each lot was permitted a duplex with each unit limited to 2,200 sq. ft. of GRFA (as defined by
Eagle County in 1980). The lots created by the 1980 PUD act as building envelopes and the floor area
allowed was not based on a ratio as would be typical.
1 11/6/2012
In November of 1981, shortly after Eagle County
approved the PUD, the property was annexed into the
Town of Vail. The Town of Vail then zoned the
property Residential Cluster, but recognized the
existing approvals of the Eagle County PUD. It
appears that there may have been a lawsuit which
required the Town to recognize the County’s approval
but information on this issue is limited. Residential
Cluster, unlike the lower density Town zone districts,
bases the GRFA ratio on “buildable area” rather than
total lot size. Buildable area is defined as that portion
of the lot with less than 40% slopes. These lots are
generally very steep and therefore the RC zone
district does not appropriately reflect the topography
of the area. Zoning these properties RC would have substantially
reduced the allowable GRFA, rendering the lots nearly unbuildable
without significant variances, which is why the Town recognized the
County approvals with the annexation, at a minimum.
Because of this recognition of the Eagle County PUD, the Town has
interpreted that any changes to the approvals for these lots are
done through the SDD process. In 1997, the Town approved an
amendment to the Eagle County approval which allowed for Lots 3
and 4, The Valley Phase V to be converted from 2 duplex lots into 3
single family lots. This amendment established SDD No. 34. In
2007, SDD No. 34 was amended to allow for larger EHUs for the
site, increasing the allowance from 500 sq. ft. to 850 sq. ft., and
increasing the EHU garage credit from 300 sq. ft. to 400 sq. ft.
As well as being a unique Special Development District, The Valley
Phase V lots are unique in the neighborhood. Because their GRFA
was limited by the previous Eagle County PUD, which was carried over into the SDD language, they
have not been able to take advantage of any increases in GRFA allowed by the Town over the years.
Other RC zoned properties in the neighborhood recently were allowed a 44% increase in the allowable
GRFA (the ratio increased from 0.25 to 0.36) and yet since these lots are within an SDD, they did not
enjoy the same increase given to similarly situated lots. Lots of similar sizes and topography in nearby
subdivisions are permitted significantly more GRFA. Eleni Zniemer and Lia Zneimer Subdivisions were
also PUDs approved by Eagle County and subsequently annexed into the Town of Vail, but the process
to amend their development rights only require PEC review, rather than an SDD amendment.
The following analysis provides a comparison of the GRFA permitted for SDD No. 34 in comparison to
the GRFA allowed for other similar dwelling units in the neighborhood. As indicated in the analysis,
most other lots, many of which are similar in size and topography, enjoy significantly higher GRFA
allowances. The SDD No. 34 properties are allowed significantly less GRFA than nearly every other
property in the neighborhood. The same would be true if the analysis were expanded to other single-
family homes throughout the town. Even at 3,800 sq. ft. of GRFA as proposed, these homes will be
among the lowest in GRFA in the neighborhood.
2 11/6/2012
Map Key:
GRFA Analysis for the Buffer Creek Neighborhood:
LotLot SizeAllowed GRFAGRFA as % of Lot
Area
SDD No. 34 - Underlying Zoning of Residential ClusterSDD No. 34 - Underlying Zoning of Residential ClusterSDD No. 34 - Underlying Zoning of Residential ClusterSDD No. 34 - Underlying Zoning of Residential Cluster
Lot A20,725.852,93314%
Lot B26,284.102,93311%
Lot C32,012.242,9339%
Average26,340.732,93311%
Eleini Zneimer Subdivision - Zoned Residential ClusterEleini Zneimer Subdivision - Zoned Residential ClusterEleini Zneimer Subdivision - Zoned Residential ClusterEleini Zneimer Subdivision - Zoned Residential Cluster
Lot 1218,235.605,2672%
Lot 292,957.045,2676%
Lot 395,788.445,2675%
Lot 483,286.725,2676%
Lot 528,357.565,50019%
Lot 622,476.964,18019%
Average90,183.725,1259.5%
Lionsridge F4 Block 4 - Zoned Primary/SecondaryLionsridge F4 Block 4 - Zoned Primary/SecondaryLionsridge F4 Block 4 - Zoned Primary/SecondaryLionsridge F4 Block 4 - Zoned Primary/Secondary
Lot 136,198.368,82224%
Lot 235,457.848,77725%
Lot 327,442.808,11830%
Lot 435,370.728,77225%
Lot 531,711.688,55327%
Lot 640,336.569,07022%
Average34,419.668,68525.5%
3
SDD No. 34
Lionsridge F4 B2
Lionsridge F4 B4
Eleini Zneimer
Lia Zneimer
11/6/2012
LotLot SizeAllowed GRFAGRFA as % of Lot
Area
Lionsridge F4 Block 2 - Zoned Primary/SecondaryLionsridge F4 Block 2 - Zoned Primary/SecondaryLionsridge F4 Block 2 - Zoned Primary/SecondaryLionsridge F4 Block 2 - Zoned Primary/Secondary
Lot 220,647.445,38426%
Lot 3NANANA
Lot 417,293.324,94829%
Lot 520,560.325,37326%
Lot 620,865.245,41226%
Lot 723,740.205,78624%
Lot 8A60,243.4810,53217%
Lot 8B60,243.4810,53217%
Lot 926,048.886,08623%
Lot 1013,590.724,46733%
Lot 1167,213.0811,43817%
Average33,044.6166,99623.8%
Lia Zneimer - Zoned Residential ClusterLia Zneimer - Zoned Residential ClusterLia Zneimer - Zoned Residential ClusterLia Zneimer - Zoned Residential Cluster
Lot 155,713.243,5006%
Lot 232,805.044,27113%
Lot 337,343.993,4959%
Lot 450,181.124,5249%
Lot 550,181.125,26410%
Lot 641,556.244,50011%
Lot 734,848.00418512%
Average44,630.1254,25910%
Overall Average
(Excluding SDD NO. 34)47,6106,29518%
Overall Median
(Excluding SDD NO. 34)35,4585,37319%
III.Zoning Analysis
Lot GRFA ExistingGRFA
Proposed
% Increase% of Lot Area
Lot A2,9333,80029.6%18.3%
Lot B2,9333,80029.6%14.5%
Lot C2,9333,80029.6%11.9%
There is no change to any other development standards as provided by the Special Development
District. As indicated from this analysis, the percent increase of 29.6% in GRFA is substantially less than
that allowed in 2004 (44% increase) for other Residential Cluster zoned properties and that the ratio
4 11/6/2012
of lot size to floor area at 11% to 18.3% is more appropriate given the average within the
neighborhood of 18%. Therefore, the proposed increase in GRFA creates more equity among similarly
situated properties and the increase allows these properties to remain consistent and compatible with
neighboring properties.
IV.Criteria for Review for the Major Amendment to a Special Development
District
Section 12-9A-8: DESIGN CRITERIA AND NECESSARY FINDINGS, Vail Town Code, provides the
criteria for review of a Major Amendment to a Special Development District. These criteria have been
provided below, along with an analysis of how this proposal complies with these criteria:
1.Compatibility: Design compatibility and sensitivity to the immediate environment, neighborhood and
adjacent properties relative to architectural design, scale, bulk, building height, buffer zones, identity,
character, visual integrity and orientation.
Applicant Response: Other lots in the neighborhood are permitted significantly more GRFA as
indicated in the charts above. The average lot in this neighborhood is allowed up to 6,295 sq. ft.
of GRFA, while these lots are limited to 2,933 sq. ft. of GRFA per unit. In addition to the overall
allowance of GRFA, the percentage of GRFA compared to lot size is less than similar lots.
Lot A (Flaum)
Because the proposal includes the ability to eliminate the existing EHU restriction on Lot A and
use the floor area already existing within the building, there is no impact to the architectural
design of the existing house, including the scale, bulk, building height, buffer zones, identity,
character, visual integrity and orientation. However, if the owner chose to maintain the EHU
and add GRFA through an addition, the design, scale, bulk, building height, etc., would still be
compatible with the neighborhood.
Lot B (Lindstrom)
The existing home on Lot B could potentially add approximately 867 sq. ft. of GRFA with this
proposed SDD amendment, assuming the property is currently maxed out on GRFA. Any
application to add GRFA will comply with the requirements of the SDD and the Zoning
Regulations, in addition to the Design Guidelines.
Lot C (undeveloped)
This site is currently undeveloped, but any new construction on Lot C will comply with the
requirements of the SDD and the Zoning Regulations, in addition to the Design Guidelines.
2.Relationship: Uses, activity and density which provide a compatible, efficient and workable relationship
with surrounding uses and activity.
Applicant Response: There is no change to the proposed uses and activities for the SDD.
There will be less density on the site as the EHU will no longer be located on this property.
5 11/6/2012
3.Parking And Loading: Compliance with parking and loading requirements as outlined in chapter 10 of
this title.
Applicant Response:
Lot A (Flaum)
The existing unit complies with parking and loading requirements. The future elimination of the
EHU restriction will reduce the parking requirement for this site.
Lot B (Lindstrom)
There is no change in the parking requirement for Lot B with the increase in GRFA. The
current parking requirement for Lot B is 3 parking spaces. Increasing the allowable GRFA to
3,800 sq. ft. maintains the same parking requirement, so an addition this lot would not generate
the need for additional parking.
Lot C (undeveloped)
The parking lot requirement for this lot will be assessed when an application for development is
submitted to the Town. However, the parking requirement is 3 spaces if the lot were developed
to the maximum GRFA both existing and proposed.
4.Comprehensive Plan: Conformity with applicable elements of the Vail comprehensive plan, town policies
and urban design plans.
Applicant Response: The Vail Land Use Plan provides the following Goals and Objectives which
are applicable to this proposal:
6 11/6/2012
The proposal complies with the Vail Land Use Plan.
5.Natural And/Or Geologic Hazard: Identification and mitigation of natural and/or geologic hazards that
affect the property on which the special development district is proposed.
Applicant Response: The proposed amendment has no effect on the above criterion.
6.Design Features: Site plan, building design and location and open space provisions designed to produce a
functional development responsive and sensitive to natural features, vegetation and overall aesthetic
quality of the community.
Applicant Response: The proposed amendment has no effect on the above criterion. By
allowing the applicant to use the floor area already existing in the EHU, the is no need for an
addition which would impact the site plan or building design. As a result, no additional site
disturbance or landscape impacts will occur. No exterior changes are proposed with this
request.
7.Traffic: A circulation system designed for both vehicles and pedestrians addressing on and off site traffic
circulation.
Applicant Response: The proposed amendment has no effect on the above criterion. However,
the reduction of the EHU will minimally reduce the traffic in the neighborhood.
8.Landscaping: Functional and aesthetic landscaping and open space in order to optimize and preserve
natural features, recreation, views and function.
Applicant Response: The proposed amendment has no effect on the above criterion. No
landscape changes are proposed with this request.
9.Workable Plan: Phasing plan or subdivision plan that will maintain a workable, functional and efficient
relationship throughout the development of the special development district.
Applicant Response: The proposed amendment has no effect on the above criterion.
7 11/6/2012
V.Adjacent Addresses
STEVEN J. LINDSTROM REVOCABLE TRUST - ETAL
PO BOX 1152
VAIL, CO 81658
FLAUM, RONNA J.
PO BOX 3117
VAIL, CO 81658
TOWN OF VAIL
IN CARE OF NAME FINANCE DEPT
75 S FRONTAGE RD
VAIL, CO 81657
VALLEY RECREATION & PARKING ASSOC
PO BOX 3176
VAIL, CO 81658
KENTON M KROHLOW
PO BOX 2475
EDWARDS, CO 81632
BURGERMEISTER, MICHAEL F. & NANCY K.
OWNER ADDRESS 755 7TH ST
BOULDER, CO 80302
BURGHARDT, LARS & HELGA
IN CARE OF INGE ANDERSON
302 S ROBB WAY
LAKEWOOD, CO 80226
MADDEN, JOHN W., III
370 17TH ST STE 3500
DENVER, CO 80202
8 11/6/2012
1
ORDINANCE NO. 9
Series of 2006
AN ORDINANCE REPEALING AND REENACTING ORDINANCE NO. 2,
SERIES OF 1997, PROVIDING FOR CHANGES TO SPECIAL DEVELOPMENT
DISTRICT NO. 34, FLAUM-THE VALLEY PHASE V, THAT CONCERN THE
INCREASE IN THE ALLOWABLE GROSS RESIDENTIAL FLOOR AREA (GRFA)
FOR EMPLOYEE HOUSING UNITS (EHUS) AND ASSOCIATED GARAGES WITHIN
THE DISTRICT; AND SETTING FORTH DETAILS IN REGARD THERETO
WHEREAS, Chapter 9 of the Vail Town Code authorizes Special
Development Districts within the Town; and
WHEREAS, The Town Council approved Ordinance No. 2, Series of 1997
Special Development District No. 34, Flaum-The valley Phase V; and
WHEREAS, The owners of the three lots within the SDD have requested to
amend the existing Special Development District No. 34; and
WHEREAS, Section 12-9A-10 of the Vail Town Code provides
procedures for major amendments to existing Special Development Districts; and
WHEREAS, The applicant has complied with the requirements outlined in
Section 12-9A-10 of the Vail Town Code; and
WHEREAS, The Special Development District provides for creativity and
flexibility to allow for the development of land within the Town of Vail; and
WHEREAS, On March 27, 2006, the Planning and Environmental
Commission held a public hearing on the major amendment proposal and has
recommended that certain changes be made to Special Development District No.
34, Flaum-The Valley Phase V; and
WHEREAS, The Town Council considers that it is reasonable, appropriate,
and beneficial to the Town and its citizens, inhabitants, and visitors to repeal and
re-enact Ordinance No. 2, Series of 1997 to provide for certain changes in Special
Development District No. 34, Flaum-The Valley Phase V.
11/6/2012
2
NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE
TOWN OF VAIL, COLORADO, THAT: Ordinance No. 2, Series of 1997 is hereby
repealed and re-enacted to read as follows:
SECTION 1
The approval procedure prescribed in Title 12, Chapter 9, Section 10(B) of the Vail Town
Code have been fulfilled, and the Vail Town Council has received the report of the
Planning and Environmental Commission recommending approval, of the proposed
development plan for Special Development District No. 34.
SECTION 2
Special Development District No. 34 is established to ensure comprehensive
development and use of an area in a manner that will be harmonious with the general
character of the town, provide adequate open space, employee housing, and promote
the objectives of the Town’s Zoning ordinance. The development is regarded as
complementary to the Town by the Town Council and the Planning and Environmental
Commission, and there are significant aspects of the special development which cannot
be satisfied through the imposition of standard zoning on the area.
SECTION 3
Special Development District No. 34 is established for the development on a parcel of
land comprising 1.81 acres (lots 3 and 4, the Valley Phase V) and shall be referred to as
“SDD No. 34”.
SECTION 4
The Town Council finds that the development plan for SDD No. 34 meets each of the
standards set forth in Article 12-9A, Special Development District, Vail Town Code. In
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3
accordance with Article 12-9A, Special Development Districts, Vail Town Code, the
development plan for SDD No. 34 is approved.
SECTION 5
The zone district underlying SDD No. 34 is Residential Cluster (RC). The uses allowed
in SDD No. 34 shall be limited to those uses indicated on the development plan and
those uses allowed by right, and those uses allowed by conditional use, which are set
forth in said zone district of the Town of Vail Zoning Code.
SECTION 6
In addition to the Approved Development Plan described herein in Section 7, the
following development standards have been submitted to the Planning and
Environmental Commission for its consideration, and the Planning & Environmental
Commission has forwarded its recommendation of conditional approval to the Town
Council, and the Development Plan is hereby approved by the Town Council. The
development standards for this SDD shall be those prescribed by the Residential Cluster
(RC) zone district unless specifically addressed herein. The following are the specific
development standards for SDD specifically addressed herein. The following are the
specific development standards for SDD no. 34:
Base Information
Underlying Zoning: RC (Residential Cluster)
Lot area: 1.81 acres or 79,002 sq. ft.
Development Standard Maximum Allowance/Limitation
Number of Lots: 3 single family lots
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4
Dwelling units: 3 dwelling units
Density: 1.66 dwelling units/acre
Employee Housing Units (EHU) 1 Type II EHU per lot allowed. One
Employee Housing Unit is required for the
entire development which must be provided
prior to, or in conjunction with, the Building
Permit for the third dwelling unit constructed
on-site.
Buildable Area: Per approved development plan and
building envelopes.
Site Coverage: 25% of lot area (per lot)
GRFA: 2,933 sq. ft./dwelling unit
Type II EHU GRFA: 850 sq. ft. allowed per lot for development
of an EHU, per Type II EHU requirements.
Planning and Environmental Commission
review is required per conditional use
requirements for Type II EHU.
Garage Area: 600 sq.ft. allowed per dwelling unit
(exclusive of the EHU)
EHU Garage Area: 1 enclosed parking space required per EHU
per lot, which must be deed restricted for
use by EHU only. Up to 400 sq. ft. garage
credit allowed per EHU per lot.
Setbacks: Per building envelopes delineated on
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5
development plan. No GRFA is
permitted within 20’ of the front property
line. Garage area is allowed within 20’
from the front property line within the
established building envelopes.
Parking: Per Chapter 18.52 Off-street Parking
and Loading, Zoning Code
Exterior Lighting: Per Chapter 18.54 Design Review
Guidelines, Zoning Code
Building Height: 30’ for a flat roof, 33’ for a sloping roof
SECTION 7
SDD No. 34 is subject to the following additional conditions:
1. The development plan shall be that plan entitled “Flaum Residence,”
prepared by Pierce, Segerberg, & Associates, Architects, dated 11/11/96,
with the latest revision on 1/10/97.
2. Trash collection shall be typical residential curbside collection and dumpsters
shall not be permitted on these lots or in the adjacent right-of- way.
3. This site shall be limited to one curbcut for all three lots as depicted on the
development plan. The entire curbcut shall be developed upon initial
construction on any of these three lots.
4. The applicant shall submit a mitigation plan for the rockfall hazard which shall
be reviewed and approved by the applicant’s geologist prior to Design
Review Board approval for construction of homes on these lots.
5. This approval shall become void if the construction of at least one lot is not
commenced within three years of the final approval of the SDD. The
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6
developer must meet the requirements of Section 18.40.120 of the Municipal
Code of the Town of Vail.
6. The recreational amenities tax for this development shall be assessed at the
rate required for the Residential Cluster (RC) zone district, as provided for in
Chapter 3.36 of the Town of Vail Municipal Code.
7. All retaining walls on-site shall conform to existing code requirements. No
retaining wall shall exceed 3’ in the first 20’ from the front property line on
these lots.
8. All development standards contained in this ordinance site shall be noted on
the development plan and the final plat for this development. Those notes
shall include the following note regarding development within building
envelopes: “All future development will be restricted to the area within the
platted building envelopes. The only development permitted outside the
platted building envelopes shall be landscaping, driveways and retaining
walls associated with driveway construction. At-grade patios (those within 5’
of existing or finished grade) will be permitted to project beyond the building
envelopes not more than ten feet (10’) nor more than one-half (1/2) the
distance between the building envelope and the property line, or may project
not more than 5 feet (5’) nor more than one–fourth (1/4) the minimum
required dimension between buildings.”
9. One Employee Housing Unit (EHU, Type II) is required for the entire
development which must be provided prior to, or in conjunction with, the
Building Permit for the third dwelling unit constructed on-site. Eight hundred
and fifty (850) sq. ft. of additional GRFA shall be allowed for the construction
of an EHU on each lot.
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7
10. As mitigation for impacts to large trees on-site, 21 additional trees will be
provided on-site (7 additional trees per lot). These trees shall have a
minimum caliper of 3” for deciduous trees or a minimum height of 8’ for
conifers and shall be provided at the time of construction on individual lots.
SECTION 8
The owners, jointly and severally, agree with the following requirement, which is a part of
the Town’s approval of the SDD No. 34: All previous approvals and development plans,
including the County Approved PUD for the subject property, are hereby null and void.
SECTION 9
Amendments to the approved development plan shall be reviewed pursuant to Section
12-9A-10, Amendment Procedure, Vail Town Code.
SECTION 10
If any part, section, subsection, sentence, clause, or phrase of this ordinance is for any
reason held to be invalid, such decision shall not affect the validity of the remaining
portions of this ordinance; and the Town Council hereby declares it would have passed
this ordinance, and each part, section, subsection, sentence, clause or phrase thereof,
regardless of the fact that any one or more parts, sections, subsections, sentences,
clauses, or phrases be declared invalid.
SECTION 11
The Town Council hereby finds, determines and declares that this ordinance is
necessary and proper for the health, safety and welfare of the Town of Vail and its
inhabitants thereof.
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8
SECTION 12.
The repeal or the repeal and reenactment of any provisions of Vail Municipal Code as
provided in this ordinance shall not affect any right which has accrued, any duty
imposed, any violation that occurred prior to the effective date hereof, any prosecution
commenced, nor any other action or proceeding as commenced under or by virtue of the
provision repealed or repealed and reenacted. The repeal of any provision hereby shall
not revive any provision or any ordinance previously repealed or superseded unless
expressly stated herein.
INTRODUCED, READ ON FIRST READING, APPROVED, AND ORDERED
PUBLISHED ONCE IN FULL ON FIRST READING this 18th day of April, 2006 and a
public hearing for second reading of this Ordinance set for the 2nd day of May, 2006, at
6:00 p.m. in the Council Chambers of the Vail Municipal Building, Vail, Colorado.
____________________
Rodney E. Slifer, Mayor
ATTEST:
____________ ___
Lorelei Donaldson, Town Clerk
INTRODUCED, READ, ADOPTED AND ENACTED ON SECOND READING AND
ORDERED PUBLISHED IN FULL this 2nd day of May, 2006.
____________________
Rodney E. Slifer, Mayor
ATTEST:
____________ ___
Lorelei Donaldson, Town Clerk
11/6/2012
Page 1
PLANNING AND ENVIRONMENTAL COMMISSION
October 8, 2012 at 1:00pm
TOWN COUNCIL CHAMBERS / PUBLIC WELCOME
75 S. Frontage Road - Vail, Colorado 81657
**Order and times of agenda items are subject to change**
MEMBERS PRESENT MEMBERS ABSENT
Luke Cartin Susan Bird
Pam Hopkins John Rediker
Michael Kurz Bill Pierce
Henry Pratt
20 minutes
1. A request for a recommendation to the Vail Town Council for a major amendment to a Special
Development District, pursuant to Section 12-9A-10, Amendment Procedures, Vail Town Code,
to amend Special Development District No. 34, Flaum - The Valley Phase V, located at 1521,
1601, and 1631 Buffehr Creek Road/Lots A, B and C, The Valley – Phase V Subdivision, to allow
the employee housing requirements of the Special Development District to be met off-site
through the provisions of Section 12-13-5, Employee Housing Unit Deed Restriction Exchange
Program, Vail Town Code, and setting forth details in regard thereto. (PEC120033)
Applicant: James and Romma Flaum, represented by the Mauriello Planning Group
Planner: Bill Gibson
ACTION: Recommendation of approval with modifications
MOTION: Kurz SECOND: Cartin VOTE: 4-0-0
Bill Gibson gave a presentation per the staff memorandum.
Commissioner Kurz inquired as to when the proposed EHU exchange would occur and where it
might be.
Dominic Mauriello responded that the applicants would likely request an exchange in the next
year. At this time they did not know where the new EHU would be located, but it would comply
with the exchange rates outlined in the Town Code. He continued by presenting a power point
presentation on the location, history, and the elements of the application.
Commissioner Pratt inquired as to how the EHU garage was calculated into the proposal.
Dominic Mauriello clarified that that the proposed GRFA limits would accommodate incorporating
the EHU and the EHU garage in the existing house.
Commissioner Cartin inquired as to timing of accepting the new EHU and vacating the current
deed restriction.
Dominic Mauriello explained the simultaneous nature of these actions.
Commissioner Kurz made a motion to forward a recommendation of approval with the
modifications identified in the staff memorandum.
There was no public comment.
11/6/2012
Page 2
2. A request for a recommendation to the Vail Town Council, pursuant to Section 12-3-7,
Amendment, Vail Town Code, for prescribed regulations amendments to Title 12, Zoning
Regulations, and Title 14, Development Standards, Vail Town Code, to require restoration of
watercourses and riparian areas, and setting forth details in regard thereto. (PEC120011)
Applicant: Town of Vail
Planner: Rachel Dimond
ACTION: Tabled to October 22, 2012
MOTION: Kurz SECOND: Cartin VOTE: 4-0-0
3. A request for the review of conditional use permits, pursuant to Section 12-9C-3, Conditional
Uses, Vail Town Code, for a healthcare facility and a public building and grounds, to allow for the
redevelopment of the Town of Vail municipal site with a medical research, rehabilitation, and
office building and a municipal office building located at 75 and 111 South Frontage Road West/
Unplatted, and setting forth details in regard thereto. (PEC120012)
Applicant: Vail MOB, LLC, represented by Triumph Development and Town of Vail, represented
by Consilium Partners, Vail
Planner: Warren Campbell
ACTION: Tabled to October 22, 2012
MOTION: Kurz SECOND: Cartin VOTE: 4-0-0
4. A request for the review of a variance from Section 12-6G-6, Setbacks, Vail Town Code,
pursuant to Chapter 12-17, Variances, Vail Town Code, to allow for the construction of a garage
within the setbacks, located at 4192 Columbine Way/Lots 25 & 26, Bighorn Terrace, and setting
forth details in regard thereto. (PEC120027)
Applicant: Anne Upton, represented by Pierce Architects
Planner: Bill Gibson
ACTION: Tabled to October 22, 2012
MOTION: Kurz SECOND: Cartin VOTE: 4-0-0
5. A request for a recommendation to the Vail Town Council for a prescribed regulations
amendment, pursuant to 12-3-7, Amendment, Vail Town Code, to allow for amendments to Title
12, Zoning Regulations, to amend the development review process, and setting forth details in
regard thereto. (PEC120010)
Applicant: Town of Vail
Planner: Rachel Dimond
ACTION: Tabled to October 22, 2012
MOTION: Kurz SECOND: Cartin VOTE: 4-0-0
6. A request for a recommendation to the Vail Town Council on prescribed regulation amendments
to Section 12-13-5, Employee Housing Unit Deed Restriction Exchange Program, Vail Town
Code, pursuant to Section 12-3-7, Amendment, Vail Town Code, to allow for amendments to the
employee housing unit deed restriction exchange program review process, and setting forth
details in regard thereto. (PEC120017)
Applicant: Town of Vail
Planner: Bill Gibson
ACTION: Tabled to November 26, 2012
MOTION: Kurz SECOND: Cartin VOTE: 4-0-0
7. Approval of September 24, 2012 minutes
ACTION: Approved
MOTION: Kurz SECOND: Hopkins VOTE: 3-0-1 (Cartin abstained)
8. Information Update
11/6/2012
Page 3
9. Adjournment
ACTION: Approved
MOTION: Cartin SECOND: Kurz VOTE: 4-0-0
The applications and information about the proposals are available for public inspection during regular
office hours at the Town of Vail Community Development Department, 75 South Frontage Road. The
public is invited to attend the project orientation and the site visits that precede the public hearing in the
Town of Vail Community Development Department. Please call (970) 479-2138 for additional information.
Sign language interpretation is available upon request with 24-hour notification. Please call (970) 479-
2356, Telephone for the Hearing Impaired, for information.
Community Development Department
Published October 5, 2012 in the Vail Daily.
11/6/2012
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: November 6, 2012
ITEM/TOPIC: Ordinance No. 15, Series of 2012, An Ordinance Amending Title 7, Vail Town
Code by the Addition of Chapter 10 Regarding Commercial Transportation Regulations; and
Setting Forth Details in Regard Thereto.
PRESENTER(S): Dwight Henninger
ACTION REQUESTED OF COUNCIL: Approve, approve with modifications, or deny
Ordinance No.15, Series of 2012, on second reading.
STAFF RECOMMENDATION: Approve, approve with modifications, or deny Ordinance
No. 15, Series of 2012, on second reading.
ATTACHMENTS:
Ordinance No. 15, Series of 2012
Passanger Transporation Management Map
11/6/2012
Ordinance No. 15, Series of 2012
ORDINANCE NO. 15
SERIES OF 2012
AN ORDINANCE AMENDING TITLE 7, VAIL TOWN CODE BY THE ADDITION OF
CHAPTER 10 REGARDING COMMERCIAL TRANSPORTATION REGULATIONS;
AND SETTING FORTH DETAILS IN REGARD THERETO
WHEREAS, the Town of Vail, in the County of Eagle and State of Colorado (the
"Town"), is a home rule municipal corporation duly organized and existing under laws of
the State of Colorado and the Town Charter (the "Charter");
WHEREAS, the members of the Town Council of the Town (the "Council") have
been duly elected and qualified; and
WHEREAS, the Council finds that hindering transportation within the Town is of
public concern and efficient police regulation of such a crime would preserve the
general welfare of the citizens and guests of the Town.
NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE
TOWN OF VAIL, COLORADO, THAT;
Section 1. Title 7 is hereby amended by the addition of Chapter 10, COMMERCIAL
TRANSPORTATION REGULATIONS to read as follows:
Chapter 10
COMMERCIAL TRANSPORTATION REGULATIONS
7-10-1: PURPOSE:
The purpose of this Chapter is to protect the safety of pedestrians and motorists in the
Town by reducing congestion in skier drop-off locations and monitoring the significant
increase in hotel and motel shuttles.
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Ordinance No. 15, Series of 2012
7-10-2: DEFINITIONS:
AUTOMATED VEHICLE IDENTIFICATION TRANSPONDER (AVI): A transponder
issued by the Town to each motor vehicle in a Commercial Operator's fleet, which
allows the Town to record the timing of and the number of trips made by each motor
vehicle through the Town.
BUS OPERATORS: Commercial Operators engaged in the business of providing
passenger transportation in motor vehicles having a capacity of twenty-six (26) or more
persons, or as otherwise defined by the Colorado Public Utilities Commission, except
for Commercial Operators regulated by the federal government, such as Greyhound.
COMMERCIAL OPERATOR: A person or entity operating motor vehicles upon Town
roadways in connection with any activity involving passenger transportation for a profit,
regardless of whether operating as an employee or independent contractor, or whether
operating under a company name, including without limitation Bus Operators, Hotel and
Motel Operators, Luxury Limousine Operators and taxis; but excluding universities, non-
profit organizations, hospitals, ambulance services, or governmental units (including
local, state and federal agencies), construction and maintenance contractors, suppliers
and service providers not primarily engaged in passenger transportation, and mail
delivery systems such as Federal Express, United Parcel Service and the U.S. Post
Office. For purposes of this Chapter, transportation companies with common ownership
or common control, or those acting on behalf of or in concert with another company, will
be treated as one Commercial Operator.
CRUISING: Operation of a motor vehicle upon Town roadways or facilities by a
Commercial Operator for the purposes of soliciting or attempting to solicit passengers in
any location other then in the loading or staging areas specifically authorized for such
use in these regulations.
DWELL TIME: The period of time during which a motor vehicle remains upon areas
specifically authorized for loading or staging.
HOTEL AND MOTEL OPERATORS: Commercial Operators engaged in the business
of providing temporary or short-term lodging and associated services to the public and
transporting passengers to facilities used for temporary or short-term lodging.
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Ordinance No. 15, Series of 2012
INFREQUENT USER: A Commercial Operator that does not transport passengers to
and from the Town more than two (2) days during a Transportation Year.
LOADING AND UNLOADING AREAS: Those areas authorized for passenger loading
and unloading as shown on a map on file with the Town Manager and available for
inspection during regular business hours.
LUXURY LIMOUSINE OPERATORS: Commercial Operators engaged in the business
of providing charter transportation to the public in vehicles with a manufacturer’s rated
maximum capacity of six (6) to twelve (12) persons including the driver, or as defined by
the Colorado Public Utilities Commission.
OVERSIZED VEHICLE: A vehicle that is either at least eighty (80) inches in width, or
has a seating capacity for sixteen (16) or more including the driver, but less than twenty-
six (26) seats.
REPLACEMENT VEHICLE: A vehicle intended by a Commercial Operator to replace a
vehicle that had been registered for that Transportation Year, but was subsequently
destroyed or sold.
TRANSPORTATION YEAR: November 1 through October 31 of the following year.
7-10-3: PERMIT REQUIRED:
A. Every Commercial Operator other than an Infrequent User shall register with the
Town and obtain a permit for each vehicle in the Commercial Operator’s fleet at least
thirty (30) days prior to each Transportation Year. The Town shall issue a permit to the
vehicles of any Commercial Operator who agrees to continuously satisfy the terms and
conditions of this Chapter.
B. Each application for a permit under this Chapter shall be accompanied by a
permit fee, which shall be established each year in an amount determined by the Town
Manager.
C. Each permit shall be individually numbered.
D. The permit shall be permanently affixed to the vehicle front windshield on the
lower passenger’s side window for each permit and visible to the public.
E. If a permit is damaged, a new permit will be issued only when the remains of the
damaged permit are filed with the Town.
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Ordinance No. 15, Series of 2012
7-10-4: DOCUMENTS REQUIRED:
Commercial Operators requiring authorization by or registration with the Colorado
Public Utilities Commission or the federal government shall submit to the Town current
copies of such authorizations, registrations and tariffs issued to the Commercial
Operator by those agencies.
7-10-5: INSURANCE:
A. Policies: Commercial Operators shall submit certificates of insurance in a form
acceptable to the Town with the following coverages: comprehensive general liability
insurance policy with limits of not less than $150,000 for any one person injured in any
one accident and $600,000 for injury to two or more persons in a single occurrence;
motor vehicle insurance in such minimum amounts as required by the Colorado Public
Utilities Commission; and the statutory required workers’ compensation insurance
coverages.
B. Additional Insured: The Town shall be named as an additional insured on the
general liability and motor vehicle liability policies.
C. Certificates: The Commercial Operator shall furnish certificates to the Town prior
to commencing operations evidencing that the insurance is in full force and effect during
the term of the operating privilege and that the Town shall be notified by the insurers, in
writing, at least ten (10) days prior to any cancellation of the policy.
7-10-6: INDEMNIFICATION:
By registering with the Town, each Commercial Operator agrees to indemnify, defend,
and save the Town and its respective agents, officers, and representatives and
employees harmless from and against any and all judgments, penalties, liability or loss,
including costs and reasonable attorney fees resulting from claims or court actions,
whether civil, criminal or in equity, arising directly or indirectly out of acts of the
Commercial Operator, its agents, employees or servants, or through any injury or
casualty occurring in the Town as a result of said loss.
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Ordinance No. 15, Series of 2012
7-10-7: CONDUCT:
Commercial Operators shall abide by the following rules of conduct:
A. Demeanor: Commercial Operators shall be courteous to the public and to other
Commercial Operators and their employees. The Commercial Operator’s employees
shall be clean, efficient and neat in appearance. Commercial Operators shall not allow
employees in public to use improper language or to act in a loud or boisterous or
otherwise improper manner. Commercial Operators shall not engage in open, notorious
and public disputes, disagreements or conflicts tending to deteriorate the quality of
passenger transportation services of Commercial Operators or their competitors or
incompatible with the best interests of customer service in the Town.
B. Deception: It shall be a violation of this ordinance for a Commercial Operator to
deceive or attempt to deceive the public through false representations concerning its
prices or services or those of any other passenger transportation provider.
C. Obedience to Signs: Commercial Operators shall obey all posted regulatory
signs in the Town.
D. Unattended Vehicles: It is unlawful for any Commercial Operator to leave a
motor vehicle unattended upon Town streets or facilities. A motor vehicles left without a
driver or that causes an obstruction of traffic may be immediately towed at the
Commercial Operator’s expense. In addition, the Town shall have the authority to
require a Commercial Operator to move its motor vehicle for efficient traffic movement
or pedestrian safety.
E. Passenger Loading, Pick-up and Drop-off: The Town may designate specific
pick-up and drop-off locations and times at Town facilities such as the Village
Transportation Center and Lionshead Parking Structure. The Town may restrict waiting,
parking of Commercial Operator’s vehicles, pick-up and drop-off locations on Town
streets. These areas will be in a map maintained on file in the office of the Town
Manager and available for inspection during regular business hours.
F. Cruising: It is unlawful for Commercial Operators to engage in cruising.
G. Double Parking: Double parking of motor vehicles by Commercial Operators on
Town roadways is prohibited.
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Ordinance No. 15, Series of 2012
H. Vehicle Idle Time: Commercial Operators are encouraged to turn off their
vehicles during dwell time. If it is not practicable to turn off a vehicle due to extreme
cold, Commercial Operators are encouraged to limit any vehicle idling time to fifteen
minutes or less.
I. Oversized Vehicles: To ensure efficient traffic movement and protect pedestrian
safety, the Town may restrict oversized vehicles from certain areas of the Town, and
such restrictions shall be indicated by appropriate signage.
7-10-8: AVI TRANSPONDERS:
A. The Chief of Police may, at any time after the effective date of the ordinance
codified in this Chapter, determine that each vehicle in every Commercial Operator's
fleet should be equipped with an AVI Transponder. If such a determination is made, the
Town shall provide written notice to all permitted Commercial Operators that an AVI
Transponder will be required by a date certain, not less than thirty (30) days following
the date of the notice.
B. An AVI Transponder may be purchased from the Town for a fee established by
the Town Manager.
C. The Commercial Operator is responsible for the care, maintenance, and upkeep
of each of its AVI Transponders.
D. Except as otherwise permitted, an AVI Transponder shall remain affixed to the
vehicle to which it is assigned. An AVI Transponder may only be transferred to a
Replacement Vehicle upon written approval of and reassigned by the Town. An AVI
Transponder shall not be transferred between or among vehicles within the fleet of a
Commercial Operator and the use by a Commercial Operator of an AVI Transponder
issued to a different Commercial Operator is strictly prohibited.
E. The Town may deactivate an AVI Transponder in the event of misuse.
7-10-9: VIOLATION; PENALTY.
A. First Violation: A first violation of this Chapter shall result in the issuance of a
Warning Notice to the Commercial Operator. The Warning Notice may be delivered by
11/6/2012
Ordinance No. 15, Series of 2012
hand delivery, via facsimile, or forwarded by regular mail to the Commercial Operator
and the registered owner of the transportation company.
B. Second Violation: Upon a second violation during a Transportation Year, the
Commercial Operator will receive a Warning Notice in the same manner as described in
subsection A hereof.
C. Third Violation: Upon a third violation during a Transportation Year, a
Commercial Operator’s operating privileges in the Town shall be suspended for a period
of seven (7) days. The Town shall give the Commercial Operator five (5) days prior
written notice of the effective date of the suspension. If the Commercial Operator
contests any of the violations, the Commercial Operator shall, within two (2) days of
receipt of the written notice, request a meeting with the Town Manager, and the
suspension shall not take effect until the Town Manager or designee has met with the
Commercial Operator and given the Commercial Operator the opportunity to be heard
on each of the violations. At the conclusion of the meeting, the Town Manager or
designee shall determine, in his or her reasonable discretion, whether the violations
occurred and whether suspension is appropriate. Failure to comply with the terms of a
suspension shall be cause for issuance of an additional violation and revocation of
operating privileges for a period of one (1) year.
D. Revocation: Upon a fourth violation during a Transportation Year, the operating
privileges of a Commercial Operator shall be revoked for a period of one (1) year. The
Town shall give the Commercial Operator five (5) days prior written notice of the
effective date of the revocation. If the Commercial Operator contests any of the
violations, the Commercial Operator shall, within two (2) days of receipt of the written
notice, request a meeting with the Town Manager, and the revocation shall not take
effect until the Town Manager or designee has met with the Commercial Operator and
given the Commercial Operator the opportunity to be heard on each of the violations. At
the conclusion of the meeting, the Town Manger or designee shall determine, in his or
her reasonable discretion, whether the violations occurred and whether revocation is
appropriate. Commercial Operators whose operating privileges have been revoked
shall be denied access to Town roadways.
11/6/2012
Ordinance No. 15, Series of 2012
E. Emergency Suspension: Notwithstanding any other provision herein, the Town
Manager or designee may summarily suspend, without prior notice, the operating
privileges of a Commercial Operator, if the Town Manager or designee has reasonable
grounds to believe that the public health, safety or welfare requires such emergency
suspension.
F. Additional Penalties. Violations of this Chapter shall also be subject to the
penalties contained in Chapter 4 of Title 1 of this Code. The imposition of any one
penalty contained in this Section shall not preclude the imposition of any other penalty
allowed by law.
Section 2. If any part, section, subsection, sentence, clause or phrase of this
ordinance is for any reason held to be invalid, such decision shall not effect the validity
of the remaining portions of this ordinance; and the Town Council hereby declares it
would have passed this ordinance, and each part, section, subsection, sentence, clause
or phrase thereof, regardless of the fact that any one or more parts, sections,
subsections, sentences, clauses or phrases be declared invalid.
Section 3. The amendment of any provision of the Town Code as provided in this
ordinance shall not affect any right which has accrued, any duty imposed, any violation
that occurred prior to the effective date hereof, any prosecution commenced, nor any
other action or proceeding as commenced under or by virtue of the provision amended.
The amendment of any provision hereby shall not revive any provision or any ordinance
previously repealed or superseded unless expressly stated herein.
Section 4. All bylaws, orders, resolutions and ordinances, or parts thereof,
inconsistent herewith are repealed to the extent only of such inconsistency. This
repealer shall not be construed to revise any bylaw, order, resolution or ordinance, or
part thereof, theretofore repealed.
11/6/2012
Ordinance No. 15, Series of 2012
Section 5. The Council hereby finds, determines and declares that this Ordinance is
necessary and proper for the health, safety and welfare of the Town of Vail and the
inhabitants thereof.
INTRODUCED, READ ON FIRST READING, APPROVED, AND ORDERED
PUBLISHED ONCE IN FULL ON FIRST READING this 16th day of October, 2012, and
a public hearing for second reading of this Ordinance set for the 6th day of November,
2012, at 6:00 P.M. in the Council Chambers of the Vail Municipal Building, Vail,
Colorado.
_______________________
Andrew P. Daly, Town Mayor
ATTEST:
__________________________
Lorelei Donaldson, Town Clerk
11/6/2012
Solaris
Lodge
at Vail
Manor Vail
Golden Peak
The Wren
Mountain Haus
Talisman
All
Seasons
Row Houses
Austria
Haus
Red Lion
One
Willow
Bridge
Vail Trails
Chalets
Lodge Tower
The Willows
illage
ondos
Vorlaufer
Christiania
Tyrolean
Edelweiss
Tivoli Lodge
Vail
Mountain
Plaza
Covered
Bridge/
Pepi's
Sitzmark
Lodge
Village Inn
Plaza (VIP)
Village Core Condos
Rams
Horn
Riverhouse
Vail Mountain Lodge /
VAC
Plaza
Lodge
Mountain View
Condos
Galatyn
Lodge
Apollo Park
One
Vail
Place
Creek-
side
Lazier
Arcade
Riva Ridge
South
A&D Bldg.
Texas Townhomes
Villa
Valhalla
Riva Ridge
North
ark
Bell
TowerGorsuch/
Clock Tower
Bridge
Street
Lodge
Rucksack
Bus Terminal
Vail
Mountain
Club
w
Village Center Condos
Vista
Bahn
Building
Chalets at the Lodge at Vail
Gallery
Building
Christiania Residences
Hill
Building
Mill Creek
Court
Summers
Lodge
Gore
Creek
Plaza
Bridge
Street
Condos
Information
Hong
Kong
Cafe
Bldg
CheckpointCharlie
Xcel
Vail Trails
East
Founders
Park
Manor Vail
Vail
Townhouse
Condos
F
Vista
Bahn
Vans, Courtesy Cars & Limos
Shuttles & Oversized LimosTaxis
No Transportation Companies
Unless for Mountain Haus
Vans, Courtesy Cars, Taxis & Limos
(no oversized vehicles)
Vans, Courtesy Cars, Taxis & Limos Buses & Shuttles
This map was created by the Town of Vail GIS Team. Use of this map should be for general purposes only.
The Town of Vail does not warrant the accuracy of the information contained herein.
(where shown, parcel line work is approximate)
October 10, 2012
Passenger Transportation ManagementP assenger Transportation Management
Arrabelle
Landmark
Vail 21
First Chair
Libr
Vantage Point
Montaneros
Do
Westwind
Lionshead Centre
Enzian
Lift House
Tree Tops
Lion Square Lodge
North
Lodge at Lionshead
ad
Lionshead
ArcadePH III
West
Lionshead
Plaza
Chair
Lionshead
Inn Annex Vail Lionshead
(Swedish Cabin)
Ticket
Office
Restrooms
PH IIPH I
Lionshead
Transit Center
Skier
Drop-OffCharter
Bus LotLio nshead
Parking
Structure
70
Town of Vail
Buses Only
Oversized Shuttle Loading
Oversized Vans, Courtesy Cars,
Taxis & Limos w/ Roof Racks
Lionshead Skier Drop-Off
- Ground Level (< 7' height) -
Vans, Courtesy Cars, Taxis & Limos
Vans, Courtesy Cars,
Taxis & Limos
11/6/2012
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: November 6, 2012
ITEM/TOPIC: Second reading of Ordinance No. 13, Series of 2012, an ordinance amending
the construction sign provisions and repealing the temporary site development sign provisions
of Title 11, Sign Regulations, Vail Town Code, and setting forth details in regard thereto.
(PEC120031)
PRESENTER(S): Bill Gibson, Community Development Department
ACTION REQUESTED OF COUNCIL: The Vail Town Council shall approve, approve with
modifications, or deny Ordinance No. 13, Series of 2012, on second reading.
BACKGROUND: On September 24, 2012, the Planning and Environmental Commission
forwarded the Vail Town Council a recommendation of approval, with modifications, for
prescribed regulation amendments to Title 11, Sign Regulations, Vail Town Code, pursuant to
Section 11-3-3, Prescribed Regulations Amendment, Vail Town Code, to allow for
amendments to the construction sign regulations, and setting forth details in regard thereto.
(PEC120031)
On October 16, 2012, the Vail Town Council unanimously approved the first reading of
Ordinance No. 13, Series of 2012, with the Planning and Environmental Commission’s
recommendation of limiting the size of construction signs to no more than 8 sq. ft. in area
within Vail’s residential zone districts. There have been no modifications to the proposed
ordinance since first reading.
STAFF RECOMMENDATION: The Planning and Environmental Commission recommends
approval of Ordinance No. 13, Series of 2012, on second reading.
ATTACHMENTS:
memorandum
Attachment A: Ordinance No. 13, Series of 2012
11/6/2012
TO: Vail Town Council
FROM: Community Development Department
DATE: November 6, 2012
SUBJECT: Ordinance No. 13, Series of 2012, an ordinance amending the construction sign
provisions and repealing the temporary site development sign provisions of Title
11, Sign Regulations, Vail Town Code, and setting forth details in regard thereto.
(PEC120031)
Applicant: Town of Vail
Planner: Bill Gibson
I. SUMMARY
Second reading of Ordinance No. 13, Series of 2012, an ordinance amending the
construction sign provisions and repealing the temporary site development sign
provisions of Title 11, Sign Regulations, Vail Town Code, and setting forth details in
regard thereto. On September 24, 2012, Planning and Environmental Commission
forwarded a recommendation of approval, with modifications, to the Vail Town Council.
On October 16, 2012, the Vail Town Council unanimously approved the first reading of
Ordinance No. 13, Series of 2012, with the Planning and Environmental Commission’s
recommendation of limiting the size of construction signs to no more than 8 sq. ft. in
area within Vail’s residential zone districts. There have been no modifications to the
proposed ordinance since first reading.
II. DESCRIPTION OF THE REQUEST
The temporary site development sign provisions of Title 11, Sign Regulations, Vail Town
Code, were associated with the Town of Vail sponsored “Vail’s Billion Dollar Renewal”
communications program which began in 2005 and has since been discontinued. The
temporary site development sign provisions of the Sign Regulations are no longer
applicable or relevant. The applicant, the Town of Vail, is therefore proposing to repeal
the provisions of Section 11-7-6, Temporary Site Development Signs, Vail Town Code.
The applicant, the Town of Vail, is also proposing amendments to the construction sign
provisions of Title 11, Sign Regulations, Vail Town Code. The proposed amendments
will allow the following additional content to be displayed on construction signs:
11/6/2012
Town of Vail Page 2
• One business logo of the emergency contact.
• Brief factual description of the construction project.
• One website address.
• One quick response (QR) code.
• An artist rendering of the finished construction project.
• Proposed construction completion date.
The applicant is also proposing to clarify the sign type, design, and landscaping
requirements for construction signs which are not addressed by the current sign
regulations.
On September 24, 2012, Planning and Environmental Commission forwarded a
recommendation of approval to the Vail Town Council for the proposed amendments
by a vote of 6-0-0 with the following modification:
“The applicant shall modify Section 11-7-6a-1 to allow a maximum sign area of 8
square feet in all residential zone districts. Construction signs in all other zone
districts will continue to be allowed a maximum sign area of 20 square feet.”
The current Sign Regulations allow any construction sign to be a maximum of 20 square
feet in area, regardless of which zone district the sign is located. The Planning and
Environmental Commission’s recommendation is incorporated into the attached
Ordinance No. 13, Series of 2012.
III. ACTION REQUESTED OF THE COUNCIL
The Vail Town Council shall approve, approve with modifications, or deny Ordinance
No. 13, Series of 2012, on second reading.
IV. RECOMMENDATION
On September 24, 2012, the Planning and Environmental Commission forwarded a
recommendation of approval to the Vail Town Council for the proposed amendments.
Should the Vail Town Council choose to approve this ordinance on second reading; the
Planning and Environmental Commission recommends the Council pass the following
motion:
“The Vail Town Council approves, on second reading, Ordinance No. 13, Series
of 2012, an ordinance amending the construction sign provisions and repealing
the temporary site development sign provisions of Title 11, Sign Regulations, Vail
Town Code, and setting forth details in regard thereto.”
Should the Vail Town Council choose to approve this ordinance, the Planning and
Environmental Commission recommends the Vail Town Council makes the following
findings:
11/6/2012
Town of Vail Page 3
“Based upon the review of the criteria outlined in Section V of the September 24,
2012, Staff memorandum and the evidence and testimony presented, the Vail
Town Council finds:
1. That the amendment is consistent with the applicable elements of the
adopted goals, objectives and policies outlined in the Vail Comprehensive
Plan and is compatible with the development objectives of the town; and
2. That the amendment furthers the general and specific purposes of the sign
regulations; and
3. That the amendment promotes the health, safety, morals, and general welfare
of the town and promotes the coordinated and harmonious development of
the town in a manner that conserves and enhances its natural environment
and its established character as a resort and residential community of the
highest quality.”
VI. ATTACHMENTS
A. Ordinance No. 13, Series of 2012
11/6/2012
Ordinance No. 13, Series 2012
- 1 -
ORDINANCE NO. 13
SERIES OF 2012
AN ORDINANCE AMENDING THE CONSTRUCTION SIGN PROVISIONS AND
REPEALING THE TEMPORARY SITE DEVELOPMENT SIGN PROVISIONS OF TITLE 11,
SIGN REGULATIONS, VAIL TOWN CODE, AND SETTING FORTH DETAILS IN REGARD
THERETO.
WHEREAS, the Town of Vail, in the County of Eagle and State of Colorado (the
“Town”), is a home rule Town duly existing under the Constitution and laws of the State of
Colorado and its home rule charter (the “Charter”);
WHEREAS, the members of the Town Council of the Town (the “Council”) have been
duly elected and qualified;
WHEREAS, Section 11-3-3, Prescribed Regulation Amendment, Vail Town Code, sets
forth the procedures for amending the Town’s Sign Regulations; and,
WHEREAS, the purpose of these amendments is to allow additional content to be
displayed on construction signs;
WHEREAS, the purpose of these amendments is to clarify the sign type, design, and
landscaping requirements for construction signs;
WHEREAS, the temporary site development sign provisions of Title 11, Sign
Regulations, Vail Town Code, were associated with the Town of Vail sponsored “Vail’s Billion
Dollar Renewal” communications program which began in 2005 and has since been
discontinued. Therefore, the temporary site development signs provisions of Title 11, Sign
Regulations, Vail Town Code, are no longer applicable or relevant;
WHEREAS, the purpose of these amendments is to clarify the Sign Regulations by
repealing Section 11-7-6, Temporary Site Development Signs, Vail Town Code;
WHEREAS, on September 24, 2012, the Town of Vail Planning and Environmental
Commission held a public hearing on the application to amend the construction sign and
temporary site development sign provisions of Title 11, Sign Regulations, Vail Town Code, in
accordance with the provisions of the Vail Town Code; and,
WHEREAS, on September 24, 2012, the Town of Vail Planning and Environmental
Commission forwarded a recommendation of approval, with modifications, for these Sign
Regulation amendments to the Vail Town Council; and,
WHEREAS, the Vail Town Council finds and determines that these amendments are
consistent with the applicable elements of the adopted goals, objectives and policies outlined
in the Vail Comprehensive Plan and is compatible with the development objectives of the
town;
11/6/2012
Ordinance No. 13, Series 2012
- 2 -
WHEREAS, the Vail Town Council finds and determines that these amendments
furthers the general and specific purposes of the sign regulations; and
WHEREAS, the Vail Town Council finds and determines that these amendments
promotes the health, safety, morals, and general welfare of the town and promotes the
coordinated and harmonious development of the town in a manner that conserves and
enhances its natural environment and its established character as a resort and residential
community of the highest quality.
NOW, THEREFORE, BE IT ORDAINED, BY THE TOWN COUNCIL OF THE TOWN OF
VAIL, COLORADO THAT:
Section 1. Chapter 11-7, Other Signs, Vail Town Code, shall be amended as follows
(text to be deleted is in strikethrough, text that is to be added is bold, and sections of
text that are not amended have been omitted):
11-7-6: TEMPORARY SITE DEVELOPMENT SIGNS:
A. Description: A sign permitted to identify and describe a project under
construction and the associated hazardous conditions during large scale
development periods as determined by the town council.
1. Size: Any site development sign shall not exceed forty two inches by fifty
three inches (42" x 53") in dimension.
2. Number: One sign per building frontage upon a site.
3. Location: Signs shall be mounted on construction fencing. In the absence of
construction fencing, a two (2) sided sign mounted on a four by four inch
(4 x 4") post may be placed within a landscaped planter.
4. Lighting: Not permitted.
5. Special Provisions: Temporary site development signs shall be removed prior
to the issuance of a temporary certificate of occupancy.
6. Content: No content other than listed below shall be included on a temporary
site development sign:
a. Temporary site development signs shall include the following information:
(1) Project name.
(2) Building permit number.
(3) Contact information. Only one name, one phone number and one e-mail
address shall be permitted.
(4) Physical address.
11/6/2012
Ordinance No. 13, Series 2012
- 3 -
b. Temporary site development signs may include the following information:
(1) Staff approved development slogans.
(2) Brief factual description of the project.
(3) Website address.
(4) Artist rendering.
(5) Proposed completion date.
11-7-13 6: CONSTRUCTION SIGNS:
A. Description: A sign permitted to identify and describe a project under
construction and the associated hazardous conditions.
1. Size Area: In all residential zone districts, the area of any construction
sign shall not exceed eight (8) square feet. In all other zone districts, the
area of any construction sign shall not exceed twenty (20) square feet, with a
horizontal dimension no greater than ten feet (10').
2. Height: The top of a construction sign shall be no higher than eight feet (8')
from grade.
3. Number: One sign per construction site.
4. Location: A wall mounted sign shall be placed parallel to the exterior wall
adjacent to the street or major pedestrianway which the building abuts and shall
be subject to design review. If no wall exists for sign to be placed, the sign may
be mounted on the construction fence. Construction signs shall be mounted
parallel and flush to the building wall or construction fence adjacent to
the street or major pedestrianway to which the construction site abuts.
5. Lighting: Not permitted.
6. Type of Sign: Construction signs shall not be freestanding signs.
7. Design: Subject to design review.
8. Landscaping: Not applicable.
6. Special Provisions: Construction signs shall be removed prior to the issuance
of a temporary certificate of occupancy.
9. Display Duration: Construction signs may be displayed upon issuance
of the associated building permit(s) and shall be removed prior to the
issuance of a certificate of occupancy.
7. Content: Only the following text shall be included on construction signs with
no other content permitted:
11/6/2012
Ordinance No. 13, Series 2012
- 4 -
a. Project name.
b. Building permit number.
c. Contact information. Only one name, one phone number and one e-mail
address shall be permitted.
d. Physical address.
10. Content: No content other than listed below shall be included on a
construction sign:
a. Construction signs shall include the following information:
(1) Physical address of the construction site.
(2) Building permit number(s).
(3) Construction project name(s).
(4) One emergency contact, including one individual and business
name, one telephone number and one e-mail address.
b. Construction signs may include the following additional
information:
(1) One business logo of the emergency contact.
(2) Brief factual description of the construction project.
(3) One website address.
(4) One quick response (QR) code.
(4) An artist rendering of the finished construction project.
(5) Proposed construction completion date.
11. Special Provisions: Signs identifying dangerous or hazardous
conditions associated with a construction site are exempt from design
review as further regulated by Section 11-9-1, Exempt Signs, of this title.
11-7-14 13: Promotional Event Posters:
11-7-15 14: Public Parking And Loading Signs For Private Property:
11-7-16 15: Ski Base Area Signs:
11-7-17 16: Informational And Directional Sign For Public Parking On Private Property:
Section 2. If any part, section, subsection, sentence, clause or phrase of this ordinance is for
any reason held to be invalid, such decision shall not effect the validity of the remaining portions
of this ordinance; and the Town Council hereby declares it would have passed this ordinance,
and each part, section, subsection, sentence, clause or phrase thereof, regardless of the fact
that any one or more parts, sections, subsections, sentences, clauses or phrases be declared
invalid.
Section 3. The Town Council hereby finds, determines and declares that this ordinance is
necessary and proper for the health, safety and welfare of the Town of Vail and the inhabitants
thereof.
11/6/2012
Ordinance No. 13, Series 2012
- 5 -
Section 4. The amendment of any provision of the Town Code as provided in this ordinance
shall not affect any right which has accrued, any duty imposed, any violation that occurred prior
to the effective date hereof, any prosecution commenced, nor any other action or proceeding as
commenced under or by virtue of the provision amended. The amendment of any provision
hereby shall not revive any provision or any ordinance previously repealed or superseded unless
expressly stated herein.
Section 5. All bylaws, orders, resolutions and ordinances, or parts thereof, inconsistent
herewith are repealed to the extent only of such inconsistency. This repealer shall not be
construed to revise any bylaw, order, resolution or ordinance, or part thereof, theretofore
repealed.
INTRODUCED, READ ON FIRST READING, APPROVED, AND ORDERED PUBLISHED
ONCE IN FULL ON FIRST READING this 16th day of October, 2012, and a public hearing for
second reading of this Ordinance set for the 6th day of November, 2012, in the Council
Chambers of the Vail Municipal Building, Vail, Colorado.
____________________________
Andrew P. Daly, Mayor
ATTEST:
____________________________
Lorelei Donaldson, Town Clerk
READ AND APPROVED ON SECOND READING AND ORDERED PUBLISHED this 6th
day of November, 2012.
_____________________________
Andrew P. Daly, Mayor
ATTEST:
____________________________
Lorelei Donaldson, Town Clerk
11/6/2012
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: November 6, 2012
ITEM/TOPIC: Adjournment (8:30 p.m.)
11/6/2012