HomeMy WebLinkAbout2012-11-06 Agenda and Support Documentation Town Council Work SessionVAIL TOWN COUNCIL
WORK SESSION AGENDA
VAIL TOWN COUNCIL CHAMBERS
75 S. Frontage Road W.
Vail, CO 81657
12:45 P.M., NOVEMBER 6, 2012
NOTE: Times of items are approximate, subject to change, and cannot be relied
upon to determine at what time Council will consider an item.
Public comments on work session item may be solicited by the Town
Council.
1.
ITEM/TOPIC: Site Visit to 303/305 Mill Creek Circle and Lionshead
Welcome Center (45 min.)
PRESENTER(S): Warren Campbell
2.
ITEM/TOPIC: DRB/PEC Update (10 minutes)
PRESENTER(S): Warren Campbell
3.
ITEM/TOPIC: VLMD Summer Intercept Study Results. (20 min.)
PRESENTER(S): Bryant Leech, Vail Resorts
ACTION REQUESTED OF COUNCIL: Listen to the presentation and ask
questions.
BACKGROUND: The Vail Local Marketing District commissioned an intercept
study of 1,200 people between May 23 – September 3 to gain a picture of where
Town of Vail guests reside, how satisfied they are with their experience, which
summer events and activities guests participate in and to understand additional
event themes that guests would be interested in. This presentation will show the
results of the study and the results of the study will be used to refine 2013
marketing and event strategies and tactics.
4.
ITEM/TOPIC: Economic Impact of Special Events Research. (25 min.)
PRESENTER(S): Chris Cares, RRC
ACTION REQUESTED OF COUNCIL: Listen to the presentation and ask
questions
BACKGROUND: The Vail Town Council commissioned research to evaluate the
incremental economic impact to Vail of 30 special events receiving Town of Vail
funding in 2012, via intercept survey research and analysis. Key questions
included visitor mix, lodging type, importance of event in decision to visit Vail,
spending, days attended event, likelihood to recommend, annual household
income and zip code. This presentation will show the results of the research and
will be used as an additional tool to evaluate events seeking funding in 2013.
11/6/2012
5.
ITEM/TOPIC: Great Outdoors Colorado (GOCO) Starburst Award
presentation. The Town of Vail is being awarded a "Starburst Award" by
Great Outdoors Colorado for its partnership in efforts to construct a new
play area at Red Sandstone Elementary School. (5 minutes)
PRESENTER(S): Gregg Barrie, Matt Robbins (GOCO rep)
ACTION REQUESTED OF COUNCIL: N/A
BACKGROUND: In 2010, the Town of Vail, in conjunction with the Eagle County
School District, Red Sandstone Elementary School and the Red Sandstone PTA,
was awarded a grant from Great Outdoors Colorado for the construction of a new
play area for Red Sandstone Elementary. The project was completed in 2011.The
town is being recognized for its partnership with the school district and PTA in
funding, design assistance and assistance with the acquisition of a GOCO grant
for the play area. Matt Robbins, a representative of GOCO will present the award
to the mayor.
STAFF RECOMMENDATION: N/A
6.
ITEM/TOPIC: Red Sandstone Elementary School (ESES) Update (5 min.)
PRESENTER(S): Kat Lange, RSES
7.
ITEM/TOPIC: Municipal Site Redevelopment Update (30 min. )
PRESENTER(S): George Ruther and Will Hentschel, Oz Architecture
ACTION REQUESTED OF COUNCIL: The design team requests Council provide
direction and answers to questions outlined in the staff memorandum.
Additionally, to remain on schedule, the design team requests Council approval to
proceed with the development review process with the proposed applications.
8.
ITEM/TOPIC: Financing Options Discussion for Timber Ridge and the new
municipal building for inclusion in the 2013 budget. (30 minutes)
PRESENTER(S): Jonathan Heroux from Piper Jaffray and Judy Camp, Finance
Director
ACTION REQUESTED OF COUNCIL: Provide direction to staff regarding
financing for two major projects: construction of the new municipal building and
refinancing of Timber Ridge debt.
BACKGROUND: On October 16, staff provided an overview of financing options
for the new municipal building and Timber Ridge. Council members raised several
questions and instructed staff to return with two alternative scenarios to use
certificates of participation (COP’s) for either Timber Ridge or the new municipal
building. This agenda item responds to that request. Jonathan Heroux, Managing
Director, Piper Jaffray & Co. will be available for questions.
STAFF RECOMMENDATION: Staff believes either of the attached alternatives is
viable, with COP's for the municipal building having a cost advantage over COP's
for Timber Ridge.
9.
ITEM/TOPIC: Information Update and Attachments:
1) Revenue Highlights of November 6, 2012;
2) September 2012 Sales Tax Report; 11/6/2012
3) U.S. Forest Service Piney Area memo and vicinity map;
4) 2013 Community Meeting: Does Council wish to schedule a date? If so,
please consider: Tuesday, March 12 or Tuesday, March 26. For the past
several years, Council has selected the second Tuesday of March;
5) Vail Golf Course Hole #19: Attached you will find a letter from Mike Ortiz,
VRD, to the Vail Town Council describing the plan to construct a new #19
golf hole on the Vail Golf Course. This item is on the Design Review Board
(DRB) agenda for Wednesday, November 7, as a staff approval. (5 min.)
PRESENTER(S): Various
10. ITEM/TOPIC: Matters from Mayor and Council (15 min. )
11.
ITEM/TOPIC: Adjournment (3:55 p.m.)
NOTE: UPCOMING MEETING START TIMES BELOW (ALL ARE
APPROXIMATE DATES AND TIMES AND SUBJECT TO CHANGE)
--------------------
THE NEXT REGULAR VAIL TOWN COUNCIL REGULAR WORK
SESSION WILL BEGIN AT APPROXIMATELY 12:30 P.M. (or TBD),
TUESDAY, NOVEMBER 20, 2012 IN THE VAIL TOWN COUNCIL
CHAMBERS
FUTURE AGENDA ITEMS:
Ongoing agenda items TBD: DRB/PEC updates - Warren - WS - 15 min.;
Information Updates Attachments: Executive Session items: 30 min.;
Consent Agenda 5 min.; Town Manager Report: 5 min.
ERWSD Vail golf course easements - Todd Fessenden - WS on 11/20 and
ES on 12/4 -30 min. each
Information Updates: CSE Revised Mission Statement WS - 15 min. - 11/20
Historic District - George Ruther - WS - 11/20
Comcast Franchise Agreement renewal - Matt - ES - 30 min. - 11/20
Golden Peak Traffic memorandum update - Greg Hall - ES - 30 min. - 11/20
Employee Housing Strategic Plan - Nina - ES - 30 min. - 11/20
CDOT Chain Station discussion - Hall/Stouflas/CDOT - ES - 60 min. - 11/20
2nd reading 2013 budget ordinance - Kathleen - ES - 15 min. - 11/20
Betty Ford Alpine Garden Education Bldg request to go thru process - Bill G
- ES - 30 min. - 11/20
Ever Vail (final) - George - 30 min. - ES - 12/4
CIRSA board training for TC/PEC - Tami Tanoue/Matt Mire - WS - 60 min. -
12/4
ERWSD Wastewater Master Plan - Tom Fessenden/Siri Roman - WS - 30
min. - 12/4
CSE Funding Allocations - Kelli/Sybill - ES - 30 min. - 12/4
Site Visit - Library - Pam Brandmeyer - WS - 12/18
Bicycle Dismount Zones - Dwight - WS - 15 min. - TBD
Buy-down program funding discussion - Nina - WS - 30 min. - TBD
Strategic Parking Plan discussion - Greg H. - WS - 30 min. - TBD
Recycling discussion - Kristen B - 30 min. - WS - TBD
Housing Fee in Lieu Discussion – TBD
Ford Park discussion re: noise - Todd O./Greg Hall - WS - 30 min. - TBD
Outdoor Display Goods - George Ruther - TBD
Sister City discussion - TBD
Open Space Discussion with Toby Sprunk, Eagle County Open Space
Director - TBD 11/6/2012
11/6/2012
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: November 6, 2012
ITEM/TOPIC: Site Visit to 303/305 Mill Creek Circle and Lionshead Welcome Center
PRESENTER(S): Warren Campbell
11/6/2012
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: November 6, 2012
ITEM/TOPIC: DRB/PEC Update
PRESENTER(S): Warren Campbell
ATTACHMENTS:
DRB Meeting Results from October 17, 2012
PEC Meeting Results from October 22, 2012
11/6/2012
Page 1
DESIGN REVIEW BOARD AGENDA
PUBLIC MEETING
October 17, 2012
Council Chambers
75 South Frontage Road West - Vail, Colorado, 81657
**Order and times of agenda items are subject to change**
MEMBERS PRESENT MEMBERS ABSENT
Tom DuBois Rollie Kjesbo
Andy Forstl
Brian Gillette
Libby Maio
PROJECT ORIENTATION 1:30pm
SITE VISITS
1. John Residence - 5075 Ute Lane
2. Lion Square Lodge South - 660 Lionshead Place
3. Slopeside Construction – 2851 Basingdale Blvd
4. West Vail Mall – 2161 North Frontage Road
MAIN AGENDA 3:00pm
1. Slopeside Construction DRB120475 / 10 minutes Warren
Final review of changes to approved plans (retaining walls)
2851 Basingdale Blvd/Lot 4, Block 8, Vail Intermountain
Applicant: Slopeside Construction, represented by Mike Dantas
ACTION: Approved with conditions
MOTION: Gillette SECOND: Forstl VOTE: 3-1-0 (Maio opposed)
CONDITIONS:
1. The applicant shall plant a minimum of eight (8) additional 5-gallon shrubs in the bench
between the retaining walls on the north side of the driveway prior to requesting a final
planning inspection.
2. The Redi-Rock material is approved only for the lower combination retaining walls on the
north side of the driveway.
3. The applicant shall construct the retaining walls on the south side of the driveway along the
right-of-way and the adjacent property as drawn prior to requesting a final planning
inspection.
2. John Residence DRB120512 Rachel
Final review of changes to approved plans (façade)
5075 Ute Lane/ Lot 29, Block 1, Vail Meadows Filing 1
Applicant: Jan and Maurice John, represented by Luke Richter, Mastiff Development
ACTION: Tabled to November 6, 2012
MOTION: Gillette SECOND: Maio VOTE: 4-0-0
3. Lion Square Lodge South DRB120505 / 10 minutes Bill
Final review of change to approved plans (paint colors)
660 Lionshead Place/Lot 1, Vail Lionshead Filing 1 Addition 1
Applicant: Lion Square Lodge South Homeowners Assoc., represented by Melick Assoc.
ACTION: Approved with condition(s)
MOTION: Gillette SECOND: Maio VOTE: 4-0-0
11/6/2012
Page 2
CONDITION(S):
1. Prior to final inspection, the applicant shall paint the lower level on the south side of the building
the tan color to match the lower level on the north side of the building.
4. West Vail Mall DRB120511 / 10 minutes Rachel
Final review of a sign program
2161 North Frontage Road West/Lot 2A, Vail Das Schone Filing 3
Applicant: West Vail Mall Corp
ACTION: Approved
MOTION: Gillette SECOND: Maio VOTE: 4-0-0
STAFF APPROVALS
Talbot Residence DRB120439 Warren
Final review of a minor exterior alteration (windows)
2489 Chamonix Lane, Unit #12/Lot 20, Block C, Vail Das Schone Filing 1
Applicant: Janet Talbot, represented by Sheila Remington
JAT Family Partnership DRB120459 Warren
Final review of a minor exterior alteration (deck columns)
223 Beaver Dam Road/Lot 39, Block 7, Vail Village Filing 1
Applicant: JAT Family Partnership, represented by J. Keith Edwards
115 Company DRB120463 Bill
Final review of changes to approved plans (lighting, address marker)
115 Forest Road/Lot 30, Block 7, Vail Village Filing 1
Applicant: 115 Company, represented by K.H. Webb
Vail International Condominiums DRB120465 Warren
Final review of a minor exterior alteration (railings)
300 East Lionshead Circle/Lot 4, Block 1, Vail Lionshead Filing 2
Applicant: Vail International Condominium Owners’ Association Inc., represented by Saundra Spaeh
Brownstein Residence DRB120467 Warren
Final review of a minor exterior alteration (pool, water feature)
1452 Buffehr Creek Road/Lot 1, Cliffside
Applicant: Don Brownstein, represented by Ric Fields
ALA Properties DRB120469 Warren
Final review of changes to approved plans (hot tub)
1377 Vail Valley Drive/ Lot 5, Block 3, Vail Valley
Applicant: GPSL Architects
Frey Residence DRB120470 Warren
Final review of an addition (bedroom)
645 North Frontage Road Unit 33A (Sun Vail) /Lot C, Vail Potato Patch Filing 1
Applicant: Udo Frey, represented by Kyle Webb
Hernandez Residence DRB120471 Rachel
Final review of changes to approved plans (patio)
1416 Moraine Drive/ Lot 8, Block 2, Dauphinais-Moseley Filing 1
Applicant: Brian Gillette
Crazy Shirts DRB120472 Rachel
Final review of a sign application (business identification)
11/6/2012
Page 3
286 Bridge Street/Lot A, Block 5A, Vail Village Filing 1
Applicant: 286 Bridge Street LLC, represented by Mark Hollander
Town of Vail DRB120473 Rachel
Final review of a minor exterior alteration (cellular antennas)
241 South Frontage Road East (Vail Village Parking Structure)/ Block 5A, Vail Village Filing 1
Applicant: Town of Vail, represented by Ron Braden
Michele’s Antiques DRB120476 Rachel
Final review of a minor exterior alteration (facade)
160 East Gore Creek Drive, Unit 134 (Lodge Promenade)/ Lots A,B,C, Block 5C, Vail Village Filing 1
Applicant: Beatrix Howe
DeLaria Residence DRB120477 Warren
Final review of a minor exterior alteration (skylights, doors)
2897 Timber Creek Drive Unit D-26/Lot 8, Block 4, Vail Intermountain
Applicant: Linda C. DeLaria
Michele’s Antiques DRB120478 Rachel
Final review of a sign (business identification)
160 East Gore Creek Drive, Unit 134 (Lodge Promenade)/ Lots A,B,C, Block 5C, Vail Village Filing 1
Applicant: Beatrix Howe
Village Center Building A DRB120479 Rachel
Final review of a change to approved plans (downspout)
122 East Meadow Drive/ Lots C&K, Block 5E, Vail Village Filing 1
Applicant: Village Center Homeowners Association, represented by KH Webb Architects
Holy Cross Energy DRB120480 Warren
Final review of a minor exterior alteration (landscaping)
Vail Das Schone Subdivision
Applicant: Holy Cross Energy, represented by Jeff Wissing
Phillips Residence DRB120481 Tom
Final review of a minor exterior alteration (landscaping)
2696 Davos Trail/Lot 6, Block C, Vail Ridge
Applicant: Mike Phillips, represented by Joshua Hubacher
Dickson Residence DRB120482 Rachel
Final review of a minor exterior alteration (fence)
1817 Meadow Ridge Road/ Lot 21, Buffehr Creek Subdivision
Applicant: Phyllis Dickson
Vail Mountain Lodge and Terra Bistro DRB120483 Rachel
Final review of signage (business identification and building identification)
352 East Meadow Drive/ Part of Tract B, Block 5, Vail Village Filing 1
Applicant: Monte Park, Sign Design
Walker Residence DRB120484 Warren
Final review of a minor exterior alteration (landscaping)
5089 Gore Circle/ Lot 9, Block 2, Bighorn 5th Addition
Applicant: Mike Earl
The Wren DRB120485 Bill
Final review of a minor exterior alteration (door)
11/6/2012
Page 4
500 South Frontage Road/ Unplatted
Applicant: Nedbo Construction
Breakaway West LLC DRB120486 Bill
Final review of changes to approved plans (windows, railing)
963 Lions Ridge Loop/ Lot B-3, Block B, Lions Ridge Filing 1
Applicant: Michael Pukas
Brooktree Association DRB120487 Warren
Final review of a minor exterior alteration (landscaping)
980 Vail View Drive/Lot B-6, Block B, Lion’s Ridge Filing 1
Applicant: Brooktree Association, represented by Christopher Carpenter
Icebreaker DRB120488 Rachel
Final review of a sign application (business identification)
141 East Meadow Drive Unit 111/Lot P, Block 5D, Vail Village Filing 1
Applicant: Solaris Commercial Owner LLC, represented by Cody O’Kelly
Potato Patch Club Condominium Association DRB120489 Bill
Final review of changes to approved plans (tennis court)
950 Red Sandstone Road/ Potato Patch Club
Applicant: Potato Patch Club Condominium Association
CenturyLink Tower DRB120490 Warren
Final review of a minor exterior alteration (repairs)
165 North Frontage Road West/Unplatted
Applicant: CenturyLink, represented by Bruce Gilchrist
Racquet Club Owners Association DRB120491 Warren
Final review of a minor exterior alteration (stairs)
4695 Racquet Club Drive/ Unplatted
Applicant: Racquet Club Owners Association
Klein Residence DRB120492 Bill
Final review of a minor exterior alteration (patio)
405 Forest Road/ Lot 3, Block 2, Vail Village Filing3
Applicant: Tom Warzecha
Savoy Villas DRB120493 Rachel
Final review of a sign application (address marker)
1180 North Frontage Road West/Lot C, Lion’s Ridge Filing 1
Applicant: Savoy Villas, represented by Marty Slott
Ski Haus DRB120494 Rachel
Final review of a sign application (awning, sign)
254 Bridge Street/Lot L, Block 5C, Vail Village Filing 1
Applicant: Intrawest Retail Group, represented by Monte Park of Sign Design
Neporent Residence DRB120495 Rachel
Final review of a minor exterior alteration (landscaping)
184 Beaver Dam Road/Lot 24E, Block 7, Vail Village Filing 1
Applicant: Mark and Lisa Neporent, represented by Laurent Guilmineau
Gardner Residence DRB120496 Warren
Final review of a minor exterior alteration (door, windows)
11/6/2012
Page 5
4800 Meadow Drive Unit 9 (Riverbend at Vail)/Unplatted
Applicant: Jim Gardner, represented by Matt Sayre
Hilb Residence DRB120497 Bill
Final review of changes to approved plans (windows)
2644 Larkspur Lane/Lot 5, Block 1, Vail Intermountain
Applicant: David Hilb
Haynes/Woodall Duplex DRB120498 Bill
Final review of a minor exterior alteration (deck)
4200 Columbine Way Units 1 and 2/Bighorn Terrace
Applicant: Joe St. John and Ronda Woodall, represented by Joe St. John
Yellowbelly DRB120499 Rachel
Final review of a sign application (business identification)
2161 North Frontage Road West/Lot 2A, Vail Das Schone Filing 3
Applicant: West Vail Chicken LLC, represented by Michael Friedberg
Forest 486 LLC DRB120501 Bill
Final review of an addition (demolition of home office and bathroom)
486 Forest Road Unit B/Lot 1, Block 1, Vail Village Filing 6
Applicant: Forest 486 LLC, represented by Michael English
Lodge at Vail DRB120503 Rachel
Final review of a minor exterior alteration (doors)
174 Gore Creek Drive/ Lots A,B,C, Block 5C, Vail Village Filing 1
Applicant: Lodge at Vail, represented by SRE Building Associates
First Bank DRB120504 Warren
Final review of a minor exterior alteration (reroof)
2271 North Frontage Road West/Lot 1, Tract C, Vail Das Schone Filing 1
Applicant: First Bank, represented by D & D Roofing
Lodge at Vail DRB120506 Rachel
Final review of a minor exterior alteration (windows)
174 Gore Creek Drive, Units 407, 409, 533, 535/ Lots A,B,C, Block 5C, Vail Village Filing 1
Applicant: Lodge at Vail, represented by SRE Building Associates
Blue Pine LLC DRB120510 Rachel
Final review of a minor exterior alteration (a/c condenser)
174 Gore Creek Drive, Unit 406/ Lots A,B,C, Block 5C, Vail Village Filing 1
Applicant: Lodge at Vail, represented by SRE Building Associates
The applications and information about the proposals are available for public inspection during regular office
hours in the project planner’s office, located at the Town of Vail Community Development Department, 75
South Frontage Road. Please call 479-2138 for information. Sign language interpretation available upon
request with 24 hour notification. Please call 479-2356, Telephone for the Hearing Impaired, for information.
11/6/2012
Page 1
PLANNING AND ENVIRONMENTAL COMMISSION
October 22, 2012
1:00pm
TOWN COUNCIL CHAMBERS / PUBLIC WELCOME
75 S. Frontage Road - Vail, Colorado, 81657
**Order and times of agenda items are subject to change**
MEMBERS PRESENT MEMBERS ABSENT
Susan Bird
Luke Cartin
Pam Hopkins
Michael Kurz
Bill Pierce
Henry Pratt
John Rediker
20 minutes
1. A request for the review of amendments to a conditional use permit, pursuant to Section 12-16-
10, Amendment Procedures, Vail Town Code, to allow for the redevelopment of the Vail Golf
Course Club House (i.e. accessory buildings, permanent and temporary, and uses customarily
incidental and accessory to permitted or conditional outdoor recreational uses, and necessary for
the operation thereof, including restrooms, drinking fountains, bleachers, concessions, storage
buildings, and similar uses), located at 1775 Sunburst Drive/Lot 3, Sunburst Filing 3 and
Unplatted Parcels (a complete metes and bounds description is available at the Community
Development Department Office), and setting forth details in regard thereto. (PEC120036)
Applicant: Town of Vail, represented by Greg Hall
Planner: Bill Gibson
ACTION: Tabled to November 12, 2012
MOTION: Kurz SECOND: Cartin VOTE: 6-0-1 (Pierce recused)
Bill Pierce recused himself from items 1, 2, and 3 on the agenda due to conflict of interest. He
disclosed that he is the architect for the temporary clubhouse buildings project and is a member
of the Fall Ridge home owners association that has voiced its support for the clubhouse remodel.
Commissioner Pratt disclosed that he has had previous clients that are involved in the law suit,
but he has not been in contact with them nor has any financial interest in these applications.
Therefore, he will participate in the hearings for these applications.
Commissioner Hopkins disclosed that she is currently working on the Vail Library renovation
which is a Town project.
Matt Mire, Town Attorney, asked Pam Hopkins if she had any financial interest in these
applications.
Commissioner Hopkins stated that she does not have any financial interest in these applications,
she can be impartial, and will participate in the hearing of these application.
Bill Gibson provided an overview of the applications and the desired outcomes of the hearing
today.
Tom Braun, Braun and Associates, representing the applicant, gave a presentation on the
existing and proposed uses in the club house, the applications that have been submitted, and
11/6/2012
Page 2
the plan documents that will be submitted.
Pedro Campos, Zehren and Associates, representing the applicant, gave a presentation on the
site and design as contemplated. He added that his presentation would include a highlight of
those areas that have been addressed in order to respond to neighbor concerns. He discussed
the various elements of the proposal including the clubhouse building and patio, parking lot,
driving range netting, golf skills teaching area in the current location of the 18th green, etc.
Tom Braun concluded the presentation by highlighting the request for a conditional use permit to
apply to a defined area adjacent to the club house. He covered the items he expects to provide
within an anticipated operational plan in conjunction with the conditional use permit. He provided
an image depicting the allowable and proposed building height. He discussed parking for the
proposed uses and an anticipated parking management plan for the facility.
Commissioner Kurz stated that he felt the bus turn around would be beneficial for what he
believes will be an increase in shuttle traffic to the site. He felt that an increase in building height
is appropriate. He asked what makes this facility so unique that notification would be sent to
adjacent property owners about events when notice is not sent to neighbors about events held at
Donovan pavilion? He clarified that what is being proposed does not appear to be an event
center, but instead it appears to be a banquet room similar to those found at other golf courses.
Commissioner Bird recommended adding a seating area on the western elevation of the building
for the Nordic users.
Commissioner Rediker asked what other properties in town are currently zoned Outdoor
Recreation District. He wants to understand the potential impacts of uniformly increasing
building height in this zone district and the impacts of amending height by a different method.
Bill Gibson identified some of the other properties currently zoned Outdoor Recreation District
and stated that a map of all the properties in this district would be provided at a future hearing.
Commissioner Cartin agreed with Commissioner Redikers concerns about understanding the
impacts to other properties if building height was amended in the Outdoor Recreation District.
He asked about the potential of rezoning other portions of the golf course that are currently not
zoned Outdoor Recreation District. He requested that the proposed outdoor lighting details also
be presented at a future hearing.
Commissioner Pratt asked for the background on how the applicant arrived at the proposed 200
person banquet size?
Tom Braun stated that it was a function of many variables including recommendations from the
recreation sub-committee. He noted that a 200 person banquet room could accommodate most
cocktail parties and weddings.
Commissioner Pratt noted concerns that the banquet room of the clubhouse, plus pre-function
areas, plus the patio and lawn areas could accommodate a stand-up event much larger than 200
people.
Tom Braun noted that these are all one combined use area and are not intended as cumulative
use areas.
Bill Gibson entered the additional written public comment received after publication of the staff
memorandum into the record.
11/6/2012
Page 3
Commissioner Pratt asked that a digital copy of this additional public comment be emailed to the
Commissioners.
Sam Maslak, resident of Sunburst Drive, stated that he believes the project is a massive
increase in scale that is out of proportion. He highlighted the incompatibility of the proposal with
the neighborhood since there will be a five-fold increase in meeting room space size.
Additionally, today the meeting room is only used occasionally, but it will be used four times per
week as proposed. He is concerned that this project will result in tents, bleachers, and port-a-
potties outside the clubhouse. He is concerned that the additional 11 parking spaces being
proposed will not be enough. He noted that the current parking is insufficient and today the lot is
full.
Gretchen Busse resident of Sunburst Drive and representing various Golf Course Townhome
owners, stated that it was felt that the increase in activity was inappropriate. She supports a new
clubhouse, Nordic center, and grill; but the proposal expands and embellishes the clubhouse too
much. She inquired as to where the snow would be stored on the site. She noted that parking
on the south end of the parking lot is too close to existing houses.
Pedro Campos noted that snow management and removal would be addressed.
Gretchen Busse identified concerns about traffic and noise and current parking overflow. She
highlighted safety concerns when parking occurs on Sunburst Drive. She expressed concern
about changes to the plans for the 18th green from an event pavilion, to a parking lot, and now to
a putting area on the site. What assurance does she have that the 18th green will be preserved.
Art Abplanalp, attorney representing ten (10) property owners stated that his clients support a
remodel of the club house, but that is not what is being proposed. He provided a comparison of
existing meeting room areas and the proposed increases. He believes this proposal is for an
event center with a golf shop and not for a golf course clubhouse. He spoke to why he believes
the conditional use permit does apply to the 18th green. If the 18th green is relocated, he believes
a blank check would be given to the Town Council for a future pavilion if a conditional use permit
includes an area adjacent to the club house. His clients believe the parking lot rezoning is
appropriate, the text amendment for height could be appropriate if it does not result in an
additional building story, but more details are needed. He recommended the any additional
building height only apply to roof elements or should only apply to golf course clubhouses. He
referenced that 80 golfers and homeowners object and have sent the town letters. His clients
object to a conditional use permit that will turn the golf club house into a mini Donovan Park
Pavilion. He suggested a redesign to have the banquet facility to the north side of the building
above the existing cart barn so it will be further from the residential neighbors. The objections of
the community and a proposed alternative plan submitted by the neighbors have not yet been
responded to by the applicant. He noted his clients concerns about the existing overflow parking
and what will occur if events with 200 people are allowed. He does not believe these guests will
take buses or shuttles. He asked that the Planning and Environmental Commission send a
message to the Town Council regarding the promises made prior to the election and to look at
the project again to ensure to that there will be a world class golf course clubhouse and not an
accessory to an event center.
Joe Batcheller, resident of a Golf Course Townhomes inquired as to improvements in the plan
for pedestrian and bicycle user in the area. He suggested that a separate sidewalk, striped bike
lane, shared bicycle markings, and methods for controlling vehicular speeds. He also asked
what the logic was behind keeping the existing building and foundation. He compared saving the
existing foundation to putting a new Lexus on top of an old Pinto chassis.
11/6/2012
Page 4
Laurie Mullen, member of the Vail Economic Council and Vail Local Marketing District, and
owner of West Vail Liquor Mart noted that the proposed clubhouse will serve the same purposes
as it does today, but with an upgraded building. She stated that the proposed remodel will better
serve locals and visitors, and requested that the Commission not allow a few neighbors to block
the project. She stated that hole 18 is not iconic, instead what is iconic is the view of the Gore
Range from the clubhouse.
Skip Thurnaurer, Vail Local Marketing District, spoke to the use of the conference center fund to
meet the initial goal of the tax which was to increase stays and visitation in Vail. Use of the
conference center funds to renovate the clubhouse was the first choice of their members. He
noted that the existing clubhouse is not of the world class of Vail and an improved aesthetic will
be good in general and good for the neighbors.
Alfred Montano, representing 1925 Sunburst Drive, read a letter from the property owner Rufino
Vigil outlining his objection to the relocation of the 18th green and converting the clubhouse into
an event center. The letter was made a part of the record.
Tom Braun, spoke to the numerous community open houses and Town Council work sessions
which have involved the public. He noted that the applicant has made efforts to address
comments that have been heard, but it may just be that the solutions are not acceptable to the
neighbors. He spoke to several specific questions raised. He clarified that the retaining wall and
parking spaces on the south end of the parking lot exist today. He said they will speak to the
reasoning for locating the banquet room and patio on the south side of the building and not
above the existing cart barn at a later hearing. He spoke to the ability of the applicant to remove
the defined conditional use permit area as it was felt that it addressed a concern of the neighbors
and would clearly define the impacts of the uses being proposed.
Commissioner Kurz spoke to his concern about the neighbors feeling they haven’t been involved
in the process, even though public input has been allowed and continues to be allowed. He
supports expanding the conditional use permit area outside the building. The parking
management plan will be important, and as a biker of Sunburst Drive, he understands the traffic
concerns that have been raised.
Commissioner Rediker believes the proposed conditional use permit area provides the additional
control on the operation of the clubhouse that this project warrants. He likes the idea of a
parking management plan and spoke to making shuttles a requirement for certain events and
uses. He spoke to the additional information that is needed for considering any building height
increases. He supports the amendment of the conditional use permit to achieve the goals of the
project.
Commissioner Bird stated that she agreed with Commissioner Rediker. She stated that parking
is a concern and spoke to how overflow skier parking in this lot disrupts Nordic and event
parking.
Commissioner Hopkins, stated that this is her first presentation project and she added that she
believes it is important for the Commission to balance the concerns of neighbors and take into
account negative impacts to property values. With regard to the conditional use permit can the
owners bring forward suggestions on noise, lighting, hours, etc. to make the project a better
neighbor? She asked if the clubhouse patio gets adequate west sunlight for wedding events.
She asked why the existing building foundation was being saved and why the 18th green was
being relocated. She agrees with the concerns about bicycles and traffic, and asked if an
alternative bike path route was available.
11/6/2012
Page 5
Commissioner Cartin agreed with the concerns raised about pedestrians and bicycles. He
commented that the relocation of the 18th green is separate from the clubhouse remodel. The
relocation of the 18th is under the purview of the Vail Recreation District and not a matter for the
Commission. He supports rezoning the parking lot to the Outdoor Recreation District. The
upcoming operations plan and parking management plan are his key concerns.
Commissioner Kurz commented that is was good to hear Laurie Mullen’s perspective during
public comment. He spoke to the increased revenue from the project and a project such as this
will be beneficial to providing continued high level of services. He reminded everyone that this is
a public golf course and not a private country club, there are no county club rights associated
with the houses along the golf course, and the golf course needs to be managed for the benefit
of the whole town.
Commissioner Pratt noted that the proposed parking lot configuration appears well thought out.
He respects the concerns of the neighbors and stated that it appears suspicious that the 18th
green is being relocated which raises concerns that tents will be put there in the future. He
believes rezoning the parking lot is a no-brainer. He does not believe the increase in building
height should be zone district wide, but instead should be limited in scope. The height should be
kept low and 33 feet should not be expected because the neighboring residential allows 33 feet.
He is concerned about providing adequate parking and increasing the landscaping buffer
between the parking lot and the first home adjacent. He is also concerned about bike and traffic.
He also concerned that requiring the use of shuttles for events will not be very guest friendly.
20 minutes
2. A request for a recommendation to the Vail Town Council for a zone district boundary
amendment, pursuant to Section 12-3-7, Amendment, Vail Town Code, to allow for a rezoning of
the Vail Golf Course parking lot from the General Use District to the Outdoor Recreation District,
located at 1775 Sunburst Drive/Lot 3, Sunburst Filing 3, and setting forth details in regard
thereto. (PEC120037)
Applicant: Town of Vail, represented by Greg Hall
Planner: Bill Gibson
ACTION: Tabled to November 12, 2012
MOTION: Kurz SECOND: Cartin VOTE: 6-0-1 (Pierce recused)
20 minutes
3. A request for a recommendation to the Vail Town Council on prescribed regulation amendments,
pursuant to Section 12-3-7, Amendment, Vail Town Code, to allow for amendments to Section
12-8B-7, Height, Vail Town Code, to increase the allowable building height within the Outdoor
Recreation District, and setting forth details in regard thereto. (PEC120039)
Applicant: Town of Vail, represented by Greg Hall
Planner: Bill Gibson
ACTION: Tabled to November 12, 2012
MOTION: Kurz SECOND: Cartin VOTE: 6-0-1 (Pierce recused)
45 minutes
4. A request for a recommendation to the Vail Town Council, pursuant to Section 12-3-7,
Amendment, Vail Town Code, for prescribed regulations amendments to Title 12, Zoning
Regulations, and Title 14, Development Standards, Vail Town Code, to require restoration of
watercourses and riparian areas, and setting forth details in regard thereto. (PEC120011)
Applicant: Town of Vail
Planner: Rachel Dimond
ACTION: Recommendation of approval with modifications
11/6/2012
Page 6
MOTION: Rediker SECOND: Cartin VOTE: 6-1-0 (Pierce opposed)
1. That the proposed language be modified to reflect the changes discussed in the public
hearing and made as a part of the motion. The applicant shall forward the revised
language to the Vail Town Council.
Rachel gave a presentation per the staff memorandum. She discussed the challenges of having
private improvements removed from public land. The proposed language provides staff an
additional tool to get improvements removed and restoration of public property.
Commissioner Kurz inquired as to the impacts of properties some distance from the creek that
drain to the creek. He was supportive of the proposed language and suggested becoming more
aggressive. He added that it appears there needs to bigger hammers provided to staff to affect
the changes. That placement of the creek on the impaired stream list was a flair gun not a red
flag that something needs to be done.
Commissioner Rediker agrees with Kurz and believes that there needs to be greater language to
allow the Town to go after violators of public property. Maybe the language should be expanded
to tents on property or property needing a building permit but not Design Review application. He
made a suggestion regarding the addition of language in subsection A referencing D that the
addition of landscaping on public property is not except from Design Review approval.
Commissioner Bird agrees with Kurz and Rediker. She inquired as to the town’s ability to
enforce these regulations on those portions of the stream located outside the Town boundaries
such as in Intermountain.
Rachel Dimond responded that those portions of stream not within the Town boundaries are
under Eagle County jurisdiction and their regulations. She added that in the past the Town has
called the County to bring their attention to concerns and they have typically been addressed.
Commissioner Pratt stated that this applies only to town-owned stream tract. He also inquired as
to the dated for the effect of a one-time exclusion.
Rachel Dimond clarified the one-time exclusion and added that it does not apply to an
application on a property with stream tract encroachments.
Commissioner Cartin thinks this is a good first step, but future regulations need teeth to cause
changes resulting in improved the stream health.
Commissioner Hopkins had nothing to add.
There was no public comment.
Commissioner Rediker made a motion with modifications
Commissioner Pierce spoke to the impact of a singular unit wanting a window in an HOA and the
need to take corrective action before anyone can make an improvement. This was his reason
for voting in opposition as he felt that a single owner should not need to take the corrective
action.
Warren Campbell reminded the Commission that an application by a single unit owner in a multi-
family development had the H.O.A. as a joint applicant.
5 minutes
11/6/2012
Page 7
5. A report to the Planning and Environmental Commission on the administrator’s approval of an
amendment to an existing conditional use permit, pursuant to Section 12-16-10, Amendment
Procedures, Vail Town Code, to allow for the continued use of a private parking lot, located at
934 South Frontage Road/Unplatted, and setting forth details in regard thereto. (PEC120034)
Applicant: Vail Resorts Development Company, represented by the Mauriello Planning Group
Planner: Warren Campbell
Warren Campbell summarized the administrative action.
There was no public comment.
There was no Commissioner comment.
6. A request for the review of conditional use permits, pursuant to Section 12-9C-3, Conditional
Uses, Vail Town Code, for a healthcare facility and a public building and grounds, to allow for the
redevelopment of the Town of Vail municipal site with a medical research, rehabilitation, and
office building and a municipal office building located at 75 and 111 South Frontage Road West/
Unplatted, and setting forth details in regard thereto. (PEC120012)
Applicant: Vail MOB, LLC, represented by Triumph Development and Town of Vail, represented
by Consilium Partners, Vail
Planner: Warren Campbell
ACTION: Tabled to November 12, 2012
MOTION: Cartin SECOND: Rediker VOTE: 7-0-0
7. A request for the review of a variance from Section 12-6G-6, Setbacks, Vail Town Code,
pursuant to Chapter 12-17, Variances, Vail Town Code, to allow for the construction of a garage
within the setbacks, located at 4192 Columbine Way/Lots 25 & 26, Bighorn Terrace, and setting
forth details in regard thereto. (PEC120027)
Applicant: Anne Upton, represented by Pierce Architects
Planner: Bill Gibson
ACTION: Tabled to November 12, 2012
MOTION: Cartin SECOND: Rediker VOTE: 7-0-0
8. A request for the review of a conditional use permit, pursuant to Section 12-7I-5, Conditional
Uses, Generally (On all levels of a building or outside of a building), Vail Town Code, to allow for
a ski lift and tow (gondola), located at 934 South Frontage Road/ Unplatted, and a request for a
conditional use permit, pursuant to 12-8B-3, Conditional Uses, Vail Town Code to allow for a ski
lift and tow (gondola), located at 830 Forest Road/Unplatted and setting forth details in regard
thereto. (PEC120035)
Applicant: Vail Resorts Development Company, represented by the Mauriello Planning Group
Planner: Warren Campbell
ACTION: Tabled to December 10, 2012
MOTION: Kurz SECOND: Cartin VOTE: 7-0-0
9. A request for a recommendation to the Vail Town Council for a prescribed regulations
amendment, pursuant to 12-3-7, Amendment, Vail Town Code, to allow for amendments to Title
12, Zoning Regulations, to amend the development review process, and setting forth details in
regard thereto. (PEC120010)
Applicant: Town of Vail
Planner: Rachel Dimond
ACTION: Tabled to December 10, 2012
MOTION: Kurz SECOND: Cartin VOTE: 7-0-0
11/6/2012
Page 8
10. Approval of October 8, 2012 minutes
ACTION: Approved
MOTION: Kurz SECOND: Cartin VOTE: 4-0-3 (Bird, Rediker, Cartin
abstained)
11. Information Update
12. Adjournment
ACTION: Approved
MOTION: Kurz SECOND: Cartin VOTE: 7-0-0
The applications and information about the proposals are available for public inspection during regular
office hours at the Town of Vail Community Development Department, 75 South Frontage Road. The
public is invited to attend the project orientation and the site visits that precede the public hearing in the
Town of Vail Community Development Department. Please call (970) 479-2138 for additional
information.
Sign language interpretation is available upon request with 24-hour notification. Please call (970)
479-2356, Telephone for the Hearing Impaired, for information.
Community Development Department
Published October 19, 2012, in the Vail Daily.
11/6/2012
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: November 6, 2012
ITEM/TOPIC: VLMD Summer Intercept Study Results.
PRESENTER(S): Bryant Leech, Vail Resorts
ACTION REQUESTED OF COUNCIL: Listen to the presentation and ask questions.
BACKGROUND: The Vail Local Marketing District commissioned an intercept study of 1,200
people between May 23 – September 3 to gain a picture of where Town of Vail guests reside,
how satisfied they are with their experience, which summer events and activities guests
participate in and to understand additional event themes that guests would be interested in.
This presentation will show the results of the study and the results of the study will be used to
refine 2013 marketing and event strategies and tactics.
ATTACHMENTS:
VLMD Intercept 2012 results
11/6/2012
Town of Vail 2012 Summer Intercept Final Report
November 6th
2012
Photo by Jack Affleck
11/6/2012
Objectives
•To gain a picture of where Town of Vail guests reside and how satisfied they are
with their experience.
•To identify which summer events and activities guests participate in.
•To understand additional event themes that guests would be interested in seeing.
Methodology
•Intercept surveys are conducted around Vail Village and Lionshead in a random
fashion to obtain a diverse sample.
•1,264 Intercept Surveys were conducted between May 25th-September 3rd
•Surveys are conducted between 10-4pm Wednesday thru Sunday
Sample Sizes
2012 Study - 1,264
2010 Study - 1,267
2007 Study - 1,133
2 Town of Vail | 11/6/12
Objectives and Methodology
11/6/2012
3 Town of Vail | 11/6/12
Executive Summary
Satisfaction
Town of Vail NPS was an 82.
•Town of Vail NPS has increased when compared to the last two studies in 2007 & 2010.
Overall experience satisfaction increased compared to two years ago.
Value for price paid has increased compared to the last two surveys.
Visitation
There was an increase (+17%) in the number of guests who chose to fly into Colorado instead of
driving, a possible sign of a recovering economy.
There was an increase (+8%) of guests who stayed in Paid Lodging when compared to last
season, possibly due to a recovering economy.
Activities that do not include a high level of physical exertion seem to be the most popular during
the summer which coincides with one of the main reasons they visit Vail for “Rest and Relaxation”.
11/6/2012
4 Town of Vail | 11/6/12
Executive Summary Continued…
Events and Activities
Over 80% of respondents stated that it is important for Vail to offer special events through out the
summer.
Music Festivals/Concerts and Sporting Events continue to be the top events that guests would
back to Vail specifically for.
Guest Demographics
The Mexico and England markets have continued to grow year over year.
The number of respondents who mentioned that they are here with family (including kids)
increased (4%) from last year.
The mean income of respondents has increased (+$5,000) from the respondents in 2010.
Other demographics are generally consistent with the study done two years ago.
11/6/2012
5 Town of Vail | 11/6/12
Recommendations
•Our customers are very happy with their experience at Vail, shown through the high
NPS and satisfaction scores, continue to drive our marketing messages to these core
clients.
• Families are becoming a larger percentage of our guests, continuing to market towards
families could help increase overall Vail visitation.
•Mexico and England are our largest international markets, showing continuous growth
year over year. Aligning Vail’s summer marketing message to attract international
clientele could boost summer visitation.
•Low exertion family oriented activities will have the best adoption from our guests. With
signs of the economy recovering we need to continue to push for new activities that will
be in line with these guests interests.
11/6/2012
Net Promoter Score & Satisfaction
November 6th
2012
Photo by Jack Affleck
11/6/2012
7
Net Promoter Score
Summer 2012: Active Promoter (84%) – Detractors (2%) = NPS (82)
Not only will a guest with a higher recommendation have a higher propensity to return, but will actively
promote the resort to other prospective guests – the most effective form of marketing. A Net Promoter
Score of 75 is considered to represent world-class loyalty.
• Town of Vail NPS has increased when compared to the last two studies in 2007 & 2010.
• An NPS of 82 is considered to be an excellent score.
84%
75%
69%
14%
22%
24%7%
3%
0%25%50%75%100%
Summer '12
Summer '10
Summer '07
Active PromoterPassive SupporterDetractor
NPS=82
NPS=72
NPS=62
Summer 2012 (n=1259)
Town of Vail | 11/6/12 | On a scale of 0 - 10 (0=Not at all likely, 10=Highly likely), how likely would you be to
recommend Vail to your friends/family as a summer vacation destination?
11/6/2012
8
Town of Vail | 11/6/12 | Where 1 is not satisfied at all and 5 extremely satisfied, how satisfied are you with your
overall experience in Vail?
90%
70%
9%
27%3%
0%25%50%75%100%
Summer '12
Summer '10
5-Extremely Satisfied4321-Not Satisfied at All
Mean=4.9
Mean=4.7
• 90% of the respondents were “Extremely Satisfied” with their overall experience in Vail this summer.
• Nearly all respondents were satisfied with their overall experience in Vail year over year.
Overall Experience
Summer 2012 (n=1207)
11/6/2012
9 Town of Vail | 11/6/12 | Where 1 is not satisfied at all and 5 extremely satisfied, how satisfied are you with the
value for price paid for this trip?
Value for Price Paid
71%
64%
46%
22%
27%
5%
27%24%
8%
0%25%50%75%100%
Summer '12
Summer '10
Summer '07
5-Extremely Satisfied4321-Not Satisfied at All
• Satisfaction with the price paid for this trip has increased. Guests are generally satisfied as they feel
there is a better value for their dollar.
Summer 2012 (n=605)
Mean=4.6
Mean=4.5
Mean=4.2
11/6/2012
Visitation
November 6th
2012
Photo by Jack Affleck
11/6/2012
11 Town of Vail | 11/6/12 | What is the purpose of this visit to Vail?
Purpose of Visit
• Enjoying the Natural Beauty of the Rocky Mountains and Rest and Relaxation continue to be the main
reasons why guests visit Vail in the summer.
52%
50%
28%
24%
19%
6%
5%
3%
3%
2%
1%
1%
7%
21%
56%
15%
8%
6%
1%
2%
3%
1%
11%
0%10%20%30%40%50%60%
Enjoying the Natural Beauty of the Rocky Mtns
Rest and Relaxation
*Enjoyment of the Town (shopping, dining, leisure)
*Participate in Outdoor Activities
Visiting Friends/ Family
Attend Special Event
Combining Business w/ Pleasure
*Wedding
Business Trip/ Conference
Attend Competitive Sporting Event
Previous Experience
Medical Treatment/ Consultation
Other
Summer '12
Summer '10
Some Other
Reasons:
Vacation, To get
away from the
heat, and
Birthday .
*These purposes were added for the 2012 study
Summer 2012 (n=964)
11/6/2012
12 Town of Vail | 11/6/12
Market Segment
• Over ¾ of all respondents were overnight guests to Vail this summer.
17%
18%
9%
5%
10%
19%56%
47%
63%
3%
3%
6%3%19%
22%
0%25%50%75%100%
Summer '12
Summer '10
Summer '07
LocalIn-state Day/Drive Day
In-state Overnight/Drive OvernightOut-of-state/Domestic Destination
International
Summer 2012 (n=1244)
11/6/2012
13 Town of Vail | 11/6/12 | Prior to this trip, when did you last visit Vail?
Previous Visitation
• Nearly 20% of respondents said that it was their first visit to Vail.
• Over 1/3 of respondents had visited Vail in the past but hadn’t been here since before last summer.
12%16%17%36%19%
0%25%50%75%100%
Summer '12
This Summer 2012
Last Winter 11/12
Last Summer 2011
Before Last Summer
First Visit
Summer 2012 (n=954)
11/6/2012
14 Town of Vail | 11/6/12 | What type of accommodations are you using this trip?
Lodging
• There was an increase (+8%) of guests who stayed in Paid Lodging when compared to last season,
possibly due to a recovering economy.
49%
41%
49%
10%
12%
13%
7%
8%
9%
7%
11%4%
24%
28%
12%11%
3%
4%
0%25%50%75%100%
Summer '12
Summer '10
Summer '07
Paid LodgingFriends/Family2nd HomeTimeshareOtherPrimary Residence
Summer 2012 (n=1254)
11/6/2012
Events and Activities
November 6th
2012
Photo by Jack Affleck
11/6/2012
16
Town of Vail | 11/6/12 | Where 1 is not at all important and 5 extremely important, how important is it for
Vail to offer a variety of special events throughout the summer?
Importance of Having Events?
• Over 80% of respondents stated that it is important for Vail to offer special events through out the
summer.
68%
45%
51%
13%
23%
21%
13%
16%
19%
6%
3%
9%
5%
5%
0%25%50%75%100%
Summer '12
Summer '10
Summer '07
5-Extremely Important4321-Not At All Important
Mean=4.4
Mean=3.9
Mean=4.1
Summer 2012 (n=955)
11/6/2012
17 Town of Vail | 11/6/12 | What one type of summer event would you most likely come back to Vail for?
53%
14%
11%
7%
6%
3%
2%
5%
37%
23%
7%
7%
9%
5%
5%
9%
50%
20%
11%
9%
6%
4%
0%10%20%30%40%50%60%
Music Festivals/Concerts
Sporting Events
I would not come back just for a
summer event
Art Festivals
Food Festivals
Holiday Events (4th of July, Labor
Day, etc)
Seasonal Events (Oktoberfest)
Other-Specify
Summer '12*Summer '10Summer '07
• Music Festivals/Concerts and Sporting Events continue to be the top events that guests would back to
Vail specifically for.
• Over ½ half of guests mentioned Music Festivals and Concerts as an event they would return for.
Summer 2012 (n=764)
* The list of options was expanded in 2010.
What Type of Event Would You Come Back to Vail For?
11/6/2012
18 Town of Vail | 11/6/12 | Which of the following activities have you participated in (or plan to) on this trip
43%
40%
38%
28%
25%
20%
19%
9%
8%
7%
6%
6%
6%
5%
39%
24%
22%
16%
29%
7%
13%
7%
12%
7%
5%
9%
7%
12%
2%
49%
0%10%20%30%40%50%60%
Hiking
Shopping
Rest/ Relaxation
Sightseeing
Mtn Biking
Walking
Scenic Chairlift Rides
Road Biking
Golf
Fishing
Horseback Riding
Whitewater Rafting
Elegant Restaurant Dining
Performing Arts/ Cultural Events/ Concerts
Bungee Trampoline
Summer '12
Summer '10
• Hiking continues to be the most popular summer activity at Vail.
• Activities that do not include a high level of physical exertion seem to be the most popular during the
summer which coincides with one of the main reasons they visit Vail for “Rest and Relaxation”.
Summer 2012 (n=964)
Top 15 Activities
11/6/2012
Guest Demographics
November 6th
2012
Photo by Jack Affleck
11/6/2012
20 Town of Vail | 11/6/12 | What is the zip code/country of your primary residence?
Top 10 State Visitation
• As destination guests are starting to travel more, the percentage of guests visiting from other
parts of Colorado has decreased.
• Guests from Texas, California and Illinois remain the largest markets of destination guests.
43%
9%
5%
4%
3%
2%
2%
2%
2%
50%
3%
4%
2%
2%
2%
6%
4%
5%
3%
2%
2%
2%
3%
2%
1%
1%
3%
8%
8%
30%
0%10%20%30%40%50%60%
Colorado
Texas
California
Illinois
Florida
Kansas
Georgia
Minnesota
Missouri
New York
Summer '12
Summer '10
Summer '07
Summer 2012 (n=1209)
11/6/2012
21 Town of Vail | 11/6/12 | What is the zip code/country of your primary residence?
Top 10 PMSA/MSA Visitation
• The top three destination PMSA/MSA’s are Chicago, Dallas and Houston.
26%
4%
4%
3%
3%
2%
2%
2%
2%
2%
24%
3%
2%
1%
2%
1%
1%
2%
2%
3%
2%
1%
2%
1%
2%
1%
2%
2%
1%
3%
3%
3%
25%
0%10%20%30%40%
Denver, Boulder, Greeley, CO
Chicago, IL
Dallas, TX
Colorado Springs, CO
Houston, TX
Austin-San Marcos, TX
Atlanta, GA
Minneapolis-St. Paul, MN-WI, MN
Kansas City, MO-KS, MO
Phoenix-Mesa, AZ
New York, NY
Summer '12
Summer '10
Summer '07
Summer 2012 (n=893)
11/6/2012
22 Town of Vail | 11/6/12 | What is the zip code/country of your primary residence?
Top 10 Country Visitation
• The Mexican and English visitors continued to grow year over year.
26%
17%
11%
6%
3%
3%
3%
3%
3%
24%
3%
0%
9%
3%
3%
19%
2%
3%
2%
5%
3%
0%
42%
26%
16%
5%
29%
9%
6%
19%
0%10%20%30%40%50%
Mexico
England
Canada
Germany
Australia
Brazil
Ireland
Italy
Spain
Other Foreign
Summer '12
Summer '10
Summer '07
Summer 2012 (n=35)
11/6/2012
23 Town of Vail | 11/6/12 | Who are you here with:
Who are you here with?
• The number of respondents who mentioned that they are here with family (including kids) increased
(4%) from last year.
• Most results are consistent year over year.
8%
31%
30%
41%
37%
40%
8%
8%
12%
14%
16%
8%
4%
3%
26%4%
3%
0%25%50%75%100%
Summer '12
Summer '10
Summer '07
Self
Spouse/Significant Other
Family (including kids)
Friends
Family and Friends
Group
Conference
Wedding
Summer 2012 (n=958)
11/6/2012
24 Town of Vail | 11/6/12 | Would you mind telling me which one of these your household fits into?
7%
9%
12%
11%
16%
11%
12%
16%
17%
13%
15%
17%
13%
9%
10%
10%
13%
16%
13%
9%
7%
15%5%5%8%4%
0%25%50%75%100%
Summer '12
Summer '10
Summer '07
$0-$29,000
$30,000-$49,999
$50,000-$74,999
$75,000-$99,999
$100,000-$124,999
$125,000-$149,999
$150,000-$199,999
$200,000-$499,999
$500,000-$749,999
$750,000-$999,999
$1 million and over
Income
• The mean income of respondents has increased (+$5,000) from the respondents in 2010.
Mean=$142,005
Mean=$136,981
Mean=$207,736
Summer 2012 (n=994)
11/6/2012
Photo Credit: Jack Affleck
For questions, please contact:
Bryant Leech: Bleech@vailresorts.com or
Doug Westenskow: Dwestenskow@vailresorts.com
11/6/2012
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: November 6, 2012
ITEM/TOPIC: Economic Impact of Special Events Research.
PRESENTER(S): Chris Cares, RRC
ACTION REQUESTED OF COUNCIL: Listen to the presentation and ask questions
BACKGROUND: The Vail Town Council commissioned research to evaluate the incremental
economic impact to Vail of 30 special events receiving Town of Vail funding in 2012, via
intercept survey research and analysis. Key questions included visitor mix, lodging type,
importance of event in decision to visit Vail, spending, days attended event, likelihood to
recommend, annual household income and zip code. This presentation will show the results of
the research and will be used as an additional tool to evaluate events seeking funding in 2013.
ATTACHMENTS:
2012 Special Events Economic Research
11/6/2012
Economic Impact of Special Events 2012
Economic Development Office
October 30, 2012
Photo by Jack Affleck
11/6/2012
Economic Impact of Special Events 2012
Economic Development Office
Chris Cares
RRC Associates
Office: 303.449.6558
chris@rrcassoc.com
2 Town of Vail | Economic Development Office | 10/30/12
11/6/2012
Economic Impact of Special Events 2012
OUTLINE
Purpose
Methodology
Results
- Aggregate results
- Visitor mix
- Per person daily spending in Vail
- Adjustments for event importance & stays beyond event timeframe
- Economic impact
- Event-specific results
- Visitor mix
- Per person daily spending in Vail
- Event importance & stays beyond event timeframe
- Economic impact
NOTE: Results are subject to continued refinements based on evaluation of
attendance, and analysis of upcoming December 2012 events.
3 Town of Vail | Economic Development Office | 10/30/12
11/6/2012
Economic Impact of Special Events 2012
PURPOSE
4 Town of Vail | Economic Development Office | 10/30/12
•Estimated spending by event attendees on lodging, dining,
shopping, & other activities in TOV
•Estimated return on investment to TOV:
•Additional incremental spending in TOV generated by event
•Ratio of increased revenue to amount of funding received
•Additional sales tax revenue accruing to TOV generated by
event
Evaluate the incremental economic impact to Vail of 30 special events
receiving CSE funding in 2012, via intercept survey research & analysis.
Key measures of economic impact:
11/6/2012
Economic Impact of Special Events 2012
EVENTS ANALYZED
5 Town of Vail | Economic Development Office | 10/30/12
EventDates
1Vail Film FestivalMarch 29- April 1
2Taste of VailApril 5-7
3Spring Back to VailApril 9-15
4Bud Light Street Beat1/19, 2/16 , 3/8, 15 ,22 & 29, 4/5 & 12
5Teva Mountain Games (Summer)May 31- June 3
6Kick-It 3v3 Soccer TournamentJuly 27-29
7Vail America DaysJuly 4
8Vail Arts FestivalJune 29- July 1
9Bravo! Vail Valley Music FestivalJune 25- August 3
10Vail Farmers' Market and Art Show15 Sundays, Jun 17- Sep 23 (Vail Rest Mo market Sep 23)
11Gran Fondo World: Vail (biking)August 18-19
12Hot Summer NightsTuesdays, June 12- August 28
13International Dance FestivalJuly 26- August 11
14Vail Jazz Festival & Jazz PartySun Jun 24- Sep 3; Thurs Jul 5- Aug 30; Aug 31- Sep 3
16Vail Kids Adventure RaceAugust 10-12
17King of the Mountain VolleyballJune 15-17
18Vail Lacrosse Shoot-outJune 30-July 8
19Lionshead Family Saturday Afternoon Club9 Saturdays, June 16-Aug 11
20Vail Soul Music FestAugust 17-19
21OktoberfestSept 7-9 (LH) & 14-16 (VV)
22Gourmet on GoreSeptember 1-3
23Colorado Grand (autos)September 14-15
24Living at Your PeakSeptember 13-15
25The America Cup @ Vail Int'l Fly Fishing Tourn.September 20-23
26Tour of Vail (cycling) and USA Crits FinalSeptember 29-30
27Vail Restaurant MonthSeptember 17- October 14
28Vail Valley Challenge Cup (soccer)October 6-7
29Snow Daze - UPCOMINGDecember 3-9
30Vail Family Holidaze - UPCOMINGDecember 17-25 and 31
11/6/2012
Economic Impact of Special Events 2012
METHODOLOGY: Survey Questionnaire
6 Town of Vail | Economic Development Office | 10/30/12
•Short, standardized form – largely the same across events
•Key questions:
•Visitor mix: TOV full-time residents, VV seasonal residents,
FT downvalley residents, day visitors, overnight visitors
•Overnight visitors/seasonal residents: lodging location,
lodging type (paid/unpaid), nightly room rate, people/unit
•Importance of event in decision to visit Vail (all except TOV
full-time residents)
•Spending today/tonight in Vail on restaurants/bars, shopping,
recreation, other. (FT TOV residents: spending during
timeframe only)
11/6/2012
Economic Impact of Special Events 2012
METHODOLOGY: Survey Questionnaire
7 Town of Vail | Economic Development Office | 10/30/12
•Additional questions:
•Days attended event (multi-day events)
•Likelihood to recommend event to friend/family member
•Annual household income
•Zip code
•Gender
•(Selected events) Party size & party members who are
participants in event (to infer participant/spectator mix)
•(Selected large events) Transportation/parking
characteristics (for triangulating attendance ests.)
11/6/2012
Economic Impact of Special Events 2012
METHODOLOGY: Generic Questionnaire (customized slightly by event)
8 Town of Vail | Economic Development Office | 10/30/12
11/6/2012
Economic Impact of Special Events 2012
METHODOLOGY: Key terms & formulas
ECONOMIC SIGNIFICANCE, i.e. Total event-related spending. Formula:
Event attendance
x Per capita daily spending of event attendees in TOV
x Ratio of days in Vail to days attended event (1, except for overnt visitors staying in TOV)
= Total event-related spending in TOV
ECONOMIC IMPACT, i.e. Incremental spending in TOV. Formula:
Event attendance
x Per capita daily spending of event attendees in TOV
x Ratio of days in Vail to days attended event (1, except for overnt visitors staying in TOV)
x Importance of event in driving decision to visit (0-100%; TOV residents counted as 0%)
= Total economic impact in TOV
9 Town of Vail | Economic Development Office | 10/30/12
11/6/2012
Economic Impact of Special Events 2012
AGGREGATE RESULTS: Visitor Type
10 Town of Vail | Economic Development Office | 10/30/12
Overnight visitor
50%
Day visitor
8%
Seasonal resident of Vail
Valley
8%
Full-time downvalley
resident
15%
Full-time resident of
Town of Vail
19%
Overnight visitor detail:
27% -TOV paid lodging
11% -TOV unpaid lodging(stay w/ family, etc.)
5% -Elsewhere paid lodging
7% -Elsewhere unpaid lodging
11/6/2012
Economic Impact of Special Events 2012
AGGREGATE RESULTS: Per Capita Daily Spending
11 Town of Vail | Economic Development Office | 10/30/12
$43$3$22
$88
$54
$80
$41$46
$70
$51
$17
$60
$11$17
$36
$23
$6
$21
$6$6
$16
$19
$11
$20
$14$6
$15
$224
$87
$182
$73$75
$159
$0
$50
$100
$150
$200
$250
Overnight visitor to
region
Day visitor to VailSeasonal resident of
Vail Valley
Full-time downvalley
resident
Full-time resident of
Town of Vail
Total
Average Spending Today & Tonight in Vail
How much will you spend for yourself only today and tonight in the Town of Vail?
Other items (admission fees, parking, etc.)
Recreation (golf, bike rental, etc.)
Shopping (groceries, souvenirs, clothing, etc.)
Restaurants/ bars/ food concessions
Lodging (in TOV only)
Full-timeand seasonal residents of Town of Vail: answer for the event timeframe only.
Overnightin paid lodging in TOV
(i.e. subset of all overnt to region):
Total spend: $284
Other: $23
Rcreation: $24
Shopping: $60
Restaurants/bars: $98
Lodging: $80
11/6/2012
Economic Impact of Special Events 2012
AGGREGATE RESULTS: Importance of Event in Decision to Visit
12 Town of Vail | Economic Development Office | 10/30/12
10%8%
67%
14%
11%
62%
27%
8%
46%
23%
9%
35%
22%
8%
50%
0%
10%
20%
30%
40%
50%
60%
70%
0 -None: I
would have
come to Vail
anyway
12345 -Half of
my reason
for coming
to vail
678910 -My only
reason for
coming to
Vail
Percent of Respondents
How important was this event in your decision to visit Vail this trip?
Full-time downvalley resident
Day visitor to Vail
Overnight visitor to the region
Seasonal resident of Vail Valley
Total
Note: Full-timeTOV residents excluded from question (since in TOV already)
11/6/2012
Economic Impact of Special Events 2012
AGGREGATE RESULTS: Average Importance of Event in Decision to Visit
13 Town of Vail | Economic Development Office | 10/30/12
8.2
7.6
6.2 5.9
6.6
0
1
2
3
4
5
6
7
8
9
10
Full-time downvalley
resident
Day visitorOvernight visitorSeasonal resident of
Vail Valley
Full-time resident of
Town of Vail
Total
Average Importance
(0=None / 5=Half my reason for coming / 10=My only reason for coming)
How important was this event in your decision to visit Vail this trip? (Average)
Not asked --
already in Vail
11/6/2012
Economic Impact of Special Events 2012
AGGREGATE RESULTS: Ratio of days in Vail to days of event attendance
14 Town of Vail | Economic Development Office | 10/30/12
2.2
1.01.01.01.0
1.6
0
0.5
1
1.5
2
2.5
Overnight visitor to the
region
Day visitor to VailSeasonal resident of
Vail Valley
Full-time downvalley
resident
Full-time resident of
Town of Vail
Total
Ratio of Trip Days to Event Days
Ratio of total days in Vail to days of attendance at event
Ratio of total days in Vail to days of attendance
at event
Note:Overnight visitors staying outside of Vail (e.g. downvalley, etc.) are assumed to be in Vail for their days of event attendance only.
11/6/2012
Economic Impact of Special Events 2012
AGGREGATE RESULTS: Economic Impact
15 Town of Vail | Economic Development Office | 10/30/12
Aggregate Economic Impact for 28 Events
Summary calculation method:
546,413Attendance (i.e. visitor days) at 28 events
$135.15* Per capita daily economic impact (adjusted for importance of event & TOV overnt stays beyond event timeframe)
$73,848,932= Direct economic impact
Note: Secondary/"multiplier" economic impacts (from indirect and induced effects) are excluded.
11/6/2012
Economic Impact of Special Events 2012
AGGREGATE RESULTS: Economic Impact – by Sector
16 Town of Vail | Economic Development Office | 10/30/12
Aggregate Economic Impact for 28 Events - by Sector
Breakout by sector:
$33,191,314Restaurants/bars/food concessions
$17,106,379Shopping (groceries, souvenirs, clothing, gifts, etc.)
$7,928,627Recreation (race entry fees, golf, bike rental, skiing, etc.)
$10,713,381Lodging
$4,909,231Other (gas, parking, movie, etc.)
$73,848,932Direct economic impact
Note: Secondary/"multiplier" economic impacts (from indirect and induced effects) are excluded.
11/6/2012
Economic Impact of Special Events 2012
AGGREGATE RESULTS: Economic Impact – Sales Tax
17 Town of Vail | Economic Development Office | 10/30/12
Aggregate TOV Sales Tax Collections (4% rate) - Attributable to 28 Events
Approximate sales tax collections:
$1,194,887Restaurants/bars/food concessions: assume 90% taxable (e.g. exclude tips)
$650,042Shopping: assume 95% taxable
$158,573Recreation: assume 50% taxable
$428,535Lodging: assume 100% taxable
$49,092Other (gas, parking, movie, etc.): assume 25% taxable
$2,481,130Total sales tax collections
Note: Sales taxes associated with secondary/"multiplier" economic impacts are excluded.
11/6/2012
Economic Impact of Special Events 2012
AGGREGATE RESULTS: Economic Impact – ROI
18 Town of Vail | Economic Development Office | 10/30/12
Return on Investment Ratios - Attributable to 28 Events
Ratio of direct economic impact to event funding received:
$73,848,932Event economic impact
$1,058,506Event funding provided by CSE/VLMD/Council
$69.77Payback ratio (incremental community economic impact per dollar of event funding)
Ratio of direct sales tax impact to event funding received:
$2,481,130Sales tax collections
$1,058,506Event funding provided by CSE/VLMD/Council
$2.34Payback ratio (incremental TOV sales tax revenue per dollar of event funding)
Note: Secondary economic and sales tax impacts (from indirect and induced effects) are excluded from estimates.
11/6/2012
Economic Impact of Special Events 2012
INDIVIDUAL EVENT RESULTS
19 Town of Vail | Economic Development Office | 10/30/12
Remainder of presentation focuses on individual event results.
The charts to follow illustrate key event characteristics, and the range of
variability / commonality across events.
11/6/2012
Economic Impact of Special Events 2012
INDIVIDUAL EVENT RESULTS – Visitor Type
20 Town of Vail | Economic Development Office | 10/30/12
89%83%81%77%70%70%
60%60%57%53%51%50%49%47%47%45%43%40%40%39%36%34%34%33%30%27%24%18%
4%
3%3%13%
4%9%
8%9%
7%
7%11%8%12%
5%11%14%
8%7%1%
21%
36%
19%16%
7%
6%6%
3%
4%
6%
3%
1%
6%
12%2%
11%6%12%
13%9%
8%4%
8%
11%
3%
6%7%
10%
3%
4%
17%
9%
2%
3%18%
2%
2%
4%
5%16%
8%14%16%16%
5%15%12%
7%
19%
15%
14%
29%
22%
18%
21%
21%32%21%
26%
30%
14%
39%
9%
15%
8%2%
13%11%8%10%
24%19%23%
33%
12%
23%29%
17%
26%
18%
7%
22%18%22%
30%34%
55%
21%
0%
10%
20%
30%
40%
50%
60%
70%
80%
90%
100%
Percent of Respondents
Visitor type
Full-time resident of Town of Vail
Full-time downvalley resident
Seasonal resident of Vail Valley
Day visitor to Vail
Overnight visitor to the region
11/6/2012
Economic Impact of Special Events 2012
INDIVIDUAL EVENT RESULTS – Per Capita Daily Spending
21 Town of Vail | Economic Development Office | 10/30/12
$0
$50
$100
$150
$200
$250
$300
$350
Spending for Yourself Only Today and Tonight in Vail
Total amount you will spend today and tonight in TOV*
Mean
*TOV full-timeand seasonal residents: spending during the event timeframe only.
Overall average=$159
11/6/2012
Economic Impact of Special Events 2012
INDIVIDUAL EVENT RESULTS – Importance of Event in Decision to Visit
22 Town of Vail | Economic Development Office | 10/30/12
9.9 9.7 9.5
8.9 8.6
8.08.08.0 8.0 7.8
7.4
6.8 6.7 6.6 6.5
6.1 6.0 5.9 5.85.8 5.8 5.5
5.1 5.1 4.9 4.8 4.8
3.1
0
1
2
3
4
5
6
7
8
9
10
Average Importance
(0=None / 5=Half my reason for coming / 10=My only reason for coming)
How important was this event in your decision to visit Vail this trip?
(TOV full-time residents excluded)
Overall average=6.6
11/6/2012
Economic Impact of Special Events 2012
INDIVIDUAL EVENT RESULTS – Days in Vail vs. Days at Event
23 Town of Vail | Economic Development Office | 10/30/12
3.5
2.5 2.5
2.3 2.1
1.9 1.8 1.8 1.7 1.6 1.61.61.6 1.5 1.4 1.4 1.31.3 1.3 1.3 1.3 1.2 1.2 1.11.1 1.1 1.0 0.9
0
0.5
1
1.5
2
2.5
3
3.5
4
Ratio of Days in Vail to Days of Event Attendance
Ratio of days in Vail to days of event attendance
Overall average=1.6
Note: TOV residents, downvalley residents, day visitors, and overnight visitors not staying in Vail are assumed to have 1day in Vail per day of event attenance.
11/6/2012
Economic Impact of Special Events 2012
INDIVIDUAL EVENT RESULTS – Direct Economic Impact
24 Town of Vail | Economic Development Office | 10/30/12
$0
$1,000,000
$2,000,000
$3,000,000
$4,000,000
$5,000,000
$6,000,000
$7,000,000
$8,000,000
$9,000,000
$10,000,000
Direct Economic Impact
Estimated direct economic impact to TOV
Overall average=$2.7 million
Farmers Market: $24million
11/6/2012
Economic Impact of Special Events 2012
INDIVIDUAL EVENT RESULTS – Median Household Income
25 Town of Vail | Economic Development Office | 10/30/12
$175,000$160,000$155,000$146,000$142,000$141,000$137,000$136,000$131,000$130,000$122,000$116,000$113,000$109,000$108,000$108,000$107,000$98,000$95,000$88,000$83,000$83,000$81,000$81,000$75,000$75,000
$52,000$39,000
$0
$20,000
$40,000
$60,000
$80,000
$100,000
$120,000
$140,000
$160,000
$180,000
$200,000
Interpolated Median Household Income
Median annual household income (interpolated)
Median Household Income
Overall median=$108,000
11/6/2012
Economic Impact of Special Events 2012
INDIVIDUAL EVENT RESULTS – Likelihood to Recommend Event
26 Town of Vail | Economic Development Office | 10/30/12
9.8 9.79.49.3 9.3 9.29.2 9.1 9.1 9.0 8.9 8.88.88.8 8.8 8.68.6 8.5 8.2 8.2 8.1
7.7 7.67.6
0
1
2
3
4
5
6
7
8
9
10
Average Likelihood to Recommend Event
(0=Not at all likely / 5Neutral / 10=Extremely likely)
Likelihood of recommending this event to a friend or family member
How likely are you to recommend this event to
a friend or family member?
Not asked for
four events
Overall average=8.8
11/6/2012
Economic Impact of Special Events 2012
Economic Development Office
Chris Cares
RRC Associates
Office: 303.449.6558
chris@rrcassoc.com
27 Town of Vail | Economic Development Office | 10/30/12
Thank you!
11/6/2012
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: November 6, 2012
ITEM/TOPIC: Great Outdoors Colorado (GOCO) Starburst Award presentation. The Town of
Vail is being awarded a "Starburst Award" by Great Outdoors Colorado for its partnership in
efforts to construct a new play area at Red Sandstone Elementary School.
PRESENTER(S): Gregg Barrie, Matt Robbins (GOCO rep)
ACTION REQUESTED OF COUNCIL: N/A
BACKGROUND: In 2010, the Town of Vail, in conjunction with the Eagle County School
District, Red Sandstone Elementary School and the Red Sandstone PTA, was awarded a
grant from Great Outdoors Colorado for the construction of a new play area for Red
Sandstone Elementary. The project was completed in 2011.The town is being recognized for
its partnership with the school district and PTA in funding, design assistance and assistance
with the acquisition of a GOCO grant for the play area. Matt Robbins, a representative of
GOCO will present the award to the mayor.
STAFF RECOMMENDATION: N/A
11/6/2012
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: November 6, 2012
ITEM/TOPIC: Red Sandstone Elementary School (ESES) Update
PRESENTER(S): Kat Lange, RSES
11/6/2012
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: November 6, 2012
ITEM/TOPIC: Municipal Site Redevelopment Update
PRESENTER(S): George Ruther and Will Hentschel, Oz Architecture
ACTION REQUESTED OF COUNCIL: The design team requests Council provide direction
and answers to questions outlined in the staff memorandum. Additionally, to remain on
schedule, the design team requests Council approval to proceed with the development review
process with the proposed applications.
ATTACHMENTS:
Municipal Site Redevelopment memo 110612
Municipal Site Redevelopment power point 110612
11/6/2012
TO: Vail Town Council
FROM: George Ruther, Director of Community Development
Stan Zemler, Town Manager
DATE: November 6, 2012
SUBJECT: Municipal Site Redevelopment Project – Follow Up to Old Business
I. PURPOSE
The purpose of this meeting is to present an update on the municipal site redevelopment
project. The presentation will focus primarily on a follow up to old business from previous
meetings and updates. During previous meetings and updates, questions regarding
sustainability, architectural integration, and area calculations were raised but not specifically
addressed. Information to be presented includes:
• Sustainability,
• Architectural integration of the police addition, and
• AIPP design.
The design team will be returning to an upcoming Vail Town Council meeting to present a
schematic design cost estimate from G.E. Johnson Construction Company.
The municipal site redevelopment project is a partnership between the Town of Vail (ToV), the
Vail Valley Medical Center (VVMC), the Steadman Clinic (SC), the Steadman-Philippon
Research Institute (SPRI) and Howard Head Sports Medicine (HH) to construct a new municipal
office building and a new medical office building on the Town’s municipal office site in an effort
to sustain and grow Vail’s year-round economy.
II. DISCUSSION ITEM
SUSTAINABILITY
The Vail Town Council adopted a project goal to “design an energy efficient, cost effective,
building that is representative of the premier international mountain resort community.” To that
end, on April 17, 2012 the Vail Town Council instructed the design team to design a new office
building using both Leed and Green Globes, Inc. sustainable practices and performance
measurements but not seek certification from either organization. The sustainable practices
and performance measurements of these organizations are intended to result in buildings which
have lower operating costs, reduced waste going to the local landfill, conserve energy and
water, create healthier work environments for occupants, and reduce harmful greenhouse gas
emissions.
To date, the design team has focused solely on design characteristics and specifications which
address such things as high efficiency mechanical systems, improved R-value wall and roofing
systems, high efficiency lighting fixtures and systems, water saving devices and fixtures,
11/6/2012
2
passive solar access, etc. The team is also evaluating proposals from qualified commissioning
agent firms to assist in the pre-construction, design, installation and ongoing operations and
maintenance of the mechanical and electrical systems of the new office building.
The design team has not specifically addressed on site energy production. On site energy
production (ie solar panels) is feasible on the town’s development site. If pursued, the most
likely location to install such equipment would be atop the existing police addition. This location
provides adequate space, orientation, access, and area for a solar panel system for on site
energy production. A determination has not yet been made as to how much energy could be
produced or what the cost-benefit might be. Any on site energy production system will add to
the initial construction cost of the project.
Should the design team actively pursue a determination of how much on site energy
could be produced through a system of solar panels, or similar equipment, and what the
cost-benefit might be to the project?
ARCHITECTURAL INTEGRATION OF THE POLICE ADDITION
The Vail Town Council adopted a project goal to “design a new building that integrates with the
neighboring MOB facility and is coordinated with the existing police department addition.” On
October 17th, during an update on the exterior design and architecture of the new municipal
office building, the Vail Town Council reaffirmed this goal and instructed the design team to look
further into the integration of the two buildings. Members of the Town Council suggested adding
the same stone and siding materials used on the new building to the police addition. The
design team will return to the Town Council with a detailed cost estimate of the additional work.
To date, the team has been working with a $450,000 police addition improvement budget. The
scope of work included within the existing budget included minor exterior improvements, repaint,
fire sprinkler upgrades, and remodel to coordinate with the interior of the new building.
The design team has prepared a schematic exterior elevations comprised of both buildings. In
order to prepare the November 12th submittal of the development review applications, the
design team needs direction from the Town Council prior to advancing the design
forward.
AIPP DESIGN
The provisions of the Zoning Regulations of the Town of Vail prescribe a mitigation of
development impacts requirement. Impacts which must be mitigated include an art in public
places obligation. The new municipal office building project is required to complete a public art
project. Given that the new municipal office building is the “town hall” of the community and its
civic nature, the design team is proposing to meet its art in public places obligation within the
interior spaces of the building. Approximately $100,000 is being carried within the project
budget for public art. There are a number of public lobby areas and spaces within the building.
The design team has identified these interior spaces as excellent locations for the display of
public art. With that in mind, the design team recommends the Vail Town Council instructs the
team to prepare an RFP to solicit proposals for the public art obligation of the project.
Should the design team prepare an RFP to solicit proposals for a public art project to be
completed within the public lobby areas and spaces of the new municipal office building
with a total project cost of approximately $100,000?
11/6/2012
3
III. ACTION REQUESTED
The design team is preparing to submit the requisite development review applications to the
Town of Vail Community Development Department for review and approval by the Planning &
Environmental Commission and Design Review Board. The submittal deadline is Monday,
November 12th. If submitted on the 12th, the applications for review will be before the PEC on
Monday, December 10th. In order to remain on schedule, the design team is seeking the
approval of the Vail Town Council, representing the owner of the municipal office building, for
permission to proceed with the development review process with the proposed applications.
With consent from the owner, the Town Manager will be able to sign the development review
applications for the project.
Additionally, the design team is requesting the Vail Town Council provide direction and answers
to the three questions outlined in the staff memorandum.
IV. ATTACHMENTS
Exhibit A Sustainable Design Checklist
Exhibit B Updated Exterior Elevations
Exhibit C Not Applicable
Exhibit D Art In Public Places Diagram
11/6/2012
VAIL MUNICIPAL DEVELOPMENT
VAIL, COLORADO
TO
:
N O
)
VAIL
TO
:
N COUNCIL UPDATE
NOVEM
%
ER
PAGE1
t%FTJHOBOFXPGGJDFCVJMEJOHGPSUIF7BJM$PNNVOJUZUIBUJTJOEJDBUJWFPG7BJMTCSBOE
TQJSJUIFSJUBHFt%FTJHOBOFXPGGJDFCVJMEJOHGPSUIF5PXOPG7BJMNVOJDJQBMDPSQPSBUJPOXIJDIJTIJHIMZ
GVODUJPOBM
VTFSGSJFOEMZ
GMFYJCMFBEBQUBCMFt%FTJHOBOFOFSHZFGGJDJFOU
DPTUFGGFDUJWF
CVJMEJOHUIBUJTSFQSFTFOUBUJWFPGUIFQSFNJFS
JOUFSOBUJPOBMNPVOUBJOSFTPSUDPNNVOJUZt%FTJHOBOFXCVJMEJOHUIBUJOUFHSBUFTXJUIUIFOFJHICPSJOHNPC
GBDJMJUZBOEJT
DPPSEJOBUFEXJUIUIFFYJTUJOHQPMJDFEFQBSUNFOUBEEJUJPOBOEBM
MUIBUDBSSJFTXJUIJU
t%FTJHOBCVJMEJOHUIBUFOTVSFTFBTFPGBDDFTTUPMPDBMHPWFSONFOUUISPVHIJNQSPWFE
DVTUPNFSTFSWJDFDBQBCJMJUJFTBOENPSFFGGJDJFOUDPOTPMJEBUFEPQFSBUJPOTt%FTJHOBCVJMEJOHXIJDIPQUJNJ[FTXPSLGMPX
JNQSPWFTUIFEFMJWFSZPGNVOJDJQBMHPWFSONFOUTFSWJDFTBOEJODMVEFTBOJODSFBTFEQSFTFODFBOEVTFPGUFDIOPMPHZt%FMJWFSBOFXIPNFGPSUIF5PXOT"ENJOJTUSBUJPO
DPNNVOJUZEF
WFMPQNFOU
FDPOPNJDEFWFMPQNFOU
GJOBODFIVNBOSFTPVSDFT
JOGPSNBUJPOBMUFDIOPMPHZ
NVOJDJQBMDPVSUBOE
QPMJDFEFQBSUNFOUT
PROJECT GOALS
11/6/2012
VAIL MUNICIPAL DEVELOPMENT
VAIL, COLORADO
TO
:
N O
)
VAIL
TO
:
N COUNCIL UPDATE 1
NOVEM
%
ER
1
PAGE2
t$JWJD6TFt$PNNVOJUZTIFSJUBHFt$VTUPNFSGPDVTt"DDFTTJCMFt1FSNBOFODF4USFOHUIt5SBOTQBSFOUt7BJMT#SBOEt7BJMT4QJSJUt*OWJUJOH8FMDPNJOH
t'MFYJCMF"EBQUBCMFt8PSMEMZ*OUFSOBUJPOBMt4PQIJTUJDBUFEt5FDIOPMPHJDBMMZBEWBODFEt&GGJDJFOU1SPEVDUJWFt4VTUBJOBCMFt"DUJWF&OFSHFUJDt&YDFMMFODF508/0'7"*-.6/*$*1"-0''*$&4DESIGN CONCEPTS
DESIGN CONCEPTS
11/6/2012
VAIL MUNICIPAL DEVELOPMENT
VAIL, COLORADO
TO
:
N O
)
VAIL
TO
:
N COUNCIL UPDATE 1
NOVEM
%
ER 2
12
PAGE3
EXHIBIT A - SUSTAINABLE ARCHITECTURAL FEATURES
BUILDING TECHNOLOGIES
Low flow toliets and faucets, low water plumbing fixtures, energy star appliances.
Explore Ground Source Heat Pump OptionsREDUCE CARBON FOOTPRINT
Passive solar strategies, natural ventilation, MEP system
efficiency, lighting efficiency, renewable energy sources, low E glazing, high efficiency and air tight enclosure.
Dz dz ͶǤ the enclosure.
Explore all Solar Opportunities
Explore Wind Power for Site or Night Conditions
HUMAN EXPERIENCE
Connectivity to nature. Low VOC paint, carpet and indoor air quality with the assistance of natural ventilation and HRV.
Utilize Glass for Daylighting
Windows for Cross VentilationRESOURCE CONSCIOUS
Recycled content, waste management, rapidly renewable
ǡ Ƥǡ maintenance and local resources wherever possible.
Focus on Durability - 200 year vs 50 year buildingENERGY CONSERVATIONWATER CONSERVATIONOCCUPANT HEALTH
Healthy indoor air quality: low VOC materials, superb ventilation, natural light and proper artifical light.
Promote an exciting view and stair experience to encourage use of the stair and less elevator trafficMATERIAL RESOURCESNATURAL CONDITIONS
11/6/2012
VAIL MUNICIPAL DEVELOPMENT
VAIL, COLORADO
TOWN OF VAIL
TOWN COUNCIL UPDATE 1
NOVEMBER 2
12
PAGE4
EXHIBIT A - SUSTAINABLE SITE FEATURES
ENERGY CONSERVATION
MATERIAL RESOURCES
WATER CONSERVATIONMAXIMIZE OPEN SPACE
Provide levels of private and public site areas & pocket parks.
ENCOURAGE ALTERNATE TRANSPORTATION
Provide safe, welcoming transit stations & Connectivity. Hide parking below grade or under buildings. Provide
locker rooms to encourage human powered transportationSTORM WATER CONTROL & TREATMENT
Capture untreated water in rain gardens throughout the site.
NATURAL CONDITIONSPROMOTE PEDESTRIAN CONNECTIVITY
Provide permeable paths and connections between parks, open spaces and additional walkways.SITE DESIGN
Provide xeriscape, low irrigation landscaping, drip
irrigation, trees for shading, incorporate found boulders.
11/6/2012
VAIL MUNICIPAL DEVELOPMENT
VAIL, COLORADO
TOWN OF VAIL
TOWN COUNCIL UPDATE 1
NOVEMBER 2
12
PAGE1
PAGE5
EXHIBIT A - SUSTAINABILITY
EXISITNG POLICE BUILDINGDN
1
2
3
4
5
6
7
8
9
17
D.4C.5D.8B.5A.1 B
CD E
SOLAR PANELS - DIAGRAMITIC LAYOUT
11/6/2012
VAIL MUNICIPAL DEVELOPMENT
VAIL, COLORADO
TOWN OF VAIL
TOWN COUNCIL UPDATE 1
NOVEMBER 2
12
PAGE2
PAGE6
EXHIBIT A - SUSTAINABILITY
NEW MUNICIPAL BUILDING
E
DCBA
D.4C.5D.8B.5A.1E.9E.4B
CDE
SOLAR PANELS - DIAGRAMITIC LAYOUTSOLAR PANELS - ON RACKING SYSTEM
11/6/2012
VAIL MUNICIPAL DEVELOPMENT
VAIL, COLORADO
TOWN OF VAIL
TOWN COUNCIL UPDATE 1
6 NOVEMBER 2
12
PAGE7
EXHIBIT B - BUILDING RENDERING
11/6/2012
VAIL MUNICIPAL DEVELOPMENT
VAIL, COLORADO
TOWN OF VAIL
TOWN COUNCIL UPDATE 1
6 NOVEMBER 2
12
PAGE8
EXHIBIT B - RENDERED ELEVATIONS
11/6/2012
VAIL MUNICIPAL DEVELOPMENT
VAIL, COLORADO
TOWN OF VAIL
TOWN COUNCIL UPDATE 1
6 NOVEMBER 2
12
PAGE9
EXHIBIT B - RENDERED ELEVATIONS
11/6/2012
VAIL MUNICIPAL DEVELOPMENT
VAIL, COLORADO
TOWN OF VAIL
TOWN COUNCIL UPDATE 1
6 NOVEMBER 2
12
PAGE10
LEVEL 1100' - 0"LEVEL 2114' - 0"ROOF
142' - 0"LEVEL 3128' - 0"
17
12.5
14.1
15.2
13
16.4
3/32" = 1'-0"
1
SOUTH ELEVATION COMBINED
LEVEL 1100' - 0"LEVEL 2114' - 0"ROOF
142' - 0"LEVEL 3128' - 0"POLICE L2108' - 0"POLICE L198' - 0"POLICE ROOF118' - 0"
1/8" = 1'-0"
1
EAST ELEVATION - POLICE BUILDING
EXHIBIT B - COMPOSITE ELEVATIONSNew Stone BaseͷȀͺ
New Stone Base& IntergratedRailingNew Heavy Timber Ǥ New BuildingNew Stone BaseNew Heavy Timber
11/6/2012
VAIL MUNICIPAL DEVELOPMENT
VAIL, COLORADO
TOWN OF VAIL
TOWN COUNCIL UPDATE 10
6 NOVEMBER 2012
PAGE11
POLICE L2108' - 0"
17
12.5
14.1
15.2
13
16.4
POLICE L198' - 0"POLICE ROOF118' - 0"
3/32" = 1'-0"
2
NORTH ELEVATION COMBINED
EXHIBIT B - COMPOSITE ELEVATIONS
New Stone BaseNew Heavy Timber
New Stone BaseNew Heavy Timber
11/6/2012
VAIL MUNICIPAL DEVELOPMENT
VAIL, COLORADO
TOWN OF VAIL
TOWN COUNCIL UPDATE 10
6 NOVEMBER 2012
PAGE12
EXHIBIT B - SKETCH RENDERINGS
EXISTING SHINGLE ROOF
NEW METAL ROOF
NEW WOOD SIDING
NEW HEAVY TIMBER
NEW STONE
REPAINT STUCCO
POLICE BUILDING - PROPOSED MODIFCATIONS
11/6/2012
VAIL MUNICIPAL DEVELOPMENT
VAIL, COLORADO
TOWN OF VAIL
TOWN COUNCIL UPDATE 10
6 NOVEMBER 2012
PAGE13
EXHIBIT B - SKETCH RENDERINGS
POLICE BUILDING - EXISTINGPOLICE BUILDING - WITH PROPOSED MODIFICATIONS
11/6/2012
VAIL MUNICIPAL DEVELOPMENT
VAIL, COLORADO
TOWN OF VAIL
TOWN COUNCIL UPDATE 10
6 NOVEMBER 2012
PAGE15
MUNICIPAL BUILDING
LAWN
EXHIBIT D - ART IN PUBLIC PLACES - LANDSCAPE
11/6/2012
VAIL MUNICIPAL DEVELOPMENT
VAIL, COLORADO
TOWN OF VAIL
TOWN COUNCIL UPDATE 10
6 NOVEMBER 2012
PAGE16
RY
FINANCE
220 SFSTAIR
982 SF
COMMON
135 SFRR
132 SFRR
57 SF
VAULT
129 SF
OFFICE
46 SF
FIRE ENTRY
113 SF
OFFICE
119 SFELEV.
140 SF
RECEPTION
134 SF
ENTRY
43 SFELEV
283
SF
176
SF
98' - 0"45 SF
WOMEN45 SFMEN
249 SF
COMMON
120 SF
OFFICE
86 SF
PRINT
73 SF
MAIL STOR.
30 SF
JANITOR
373 SF
CORRIDOR
100' - 0"
100' - 0"
98 SF
VESTIBULE
LIFT
45 SF
DNUP
DN
UP
TERRACE
220 SFSTAIR
1202 SF
COMMON
151 SFRR
153 SFRR
214 SF
SHARED WORK
119SFELEV
84 SF
ELEC.
295 SF
MAIN STAIR
231 SF
CONFERENCE
317 SF
WORKSTATION266 SF
WORKSTATION
230 SF
CONFERENCE
568 SFIT
114' - 0"
103 SF
OFFICE
21 SFIDF
135 SF
CONFERENCE
DN
DN
241 SFSTAIR
TERRACE
151 SFRR
153 SFRR
TOWN COUNCIL ADMIN
PRESENTER83 SFELEC23 SF
MECH
126 SF
CATERING119 SFELEV.
301 SF
MAIN STAIR
COUNCIL
CONTROLDESK
OPEN OFFICE
TERRACE
83
SF
51 SF
STORAGE 132 SF
OFFICE
143 SF
CLERKCOPY/
STORAGE
1781 SF
COMMON
128' - 0"
128' - 0"222 SF
CONFERENCE
21 SFIDF
EXHIBIT D - ART IN PUBLIC PLACES - CORRIDORS
GROUND LEVEL CORRIDOR2ND LEVEL CORRIDOR3RD LEVEL COMMON SPACE
SIMILAR USE OF HISTORIC PHOTOS & ARTIFACTSSIMILAR DISPLAY OF COMMUNITY MEMORABILIA
11/6/2012
VAIL MUNICIPAL DEVELOPMENT
VAIL, COLORADO
TOWN OF VAIL
TOWN COUNCIL UPDATE 10
6 NOVEMBER 2012
PAGE17
UP
RY
982 SF
COMMON
135 SFRR
57
VA
46 SF
FIRE ENTRY
119 SFELEV.
140 SF
RECEPTION
134 SF
ENTRY
218 SFCONF.
283 SF
MAIN STAIR
73 SF
MAIL STOR
45 SFELEC
100' - 0"
98 SF
VESTIBULE
EXHIBIT D - ART IN PUBLIC PLACES - LOBBY ARTHANGING LOBBY ARTLOBBY FLOOR SCUPTUREACTIVE WALL SCUPTURE
11/6/2012
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: November 6, 2012
ITEM/TOPIC: Financing Options Discussion for Timber Ridge and the new municipal building
for inclusion in the 2013 budget.
PRESENTER(S): Jonathan Heroux from Piper Jaffray and Judy Camp, Finance Director
ACTION REQUESTED OF COUNCIL: Provide direction to staff regarding financing for two
major projects: construction of the new municipal building and refinancing of Timber Ridge
debt.
BACKGROUND: On October 16, staff provided an overview of financing options for the new
municipal building and Timber Ridge. Council members raised several questions and
instructed staff to return with two alternative scenarios to use certificates of participation
(COP’s) for either Timber Ridge or the new municipal building. This agenda item responds to
that request. Jonathan Heroux, Managing Director, Piper Jaffray & Co. will be available for
questions.
STAFF RECOMMENDATION: Staff believes either of the attached alternatives is viable, with
COP's for the municipal building having a cost advantage over COP's for Timber Ridge.
ATTACHMENTS:
Memo
11/6/2012
TO: Vail Town Council
FROM: Finance Department
DATE: November 6, 2012
SUBJECT: Financing Major Projects
I. BACKGROUND
On October 16, staff provided an overview of financing options for the new municipal building
and Timber Ridge. Council members raised several questions and instructed staff to return with
two alternative scenarios to use certificates of participation (COP’s) for either Timber Ridge or
the new municipal building.
A primary objective of the financing plans shown is to provide control over Timber Ridge
employee housing. The current financing is unsustainable based on recent declines in the
rental market for employee housing, increased bank fees, and the potential for increases in our
variable interest rate. New financing will enhance our ability to operate the facility within the
current cash flow and will allow the flexibility needed to pursue opportunities to redevelop or sell
the property in the future.
The estimated amount needed to extinguish the $17.3 million debt on Timber Ridge is $16
million after giving consideration to $1.3 million available from Timber Ridge Affordable Housing
Corporation (TRAHC). The estimated amount needed for the new municipal building is $10
million after giving consideration to the $5 million cash payment to be received for sale of the
land for the medical office building. This is a total of $26 million needed for both projects from a
combination of cash and debt. Previous discussions concluded the best financing vehicle for
either project is certificates of participation or COP’s. Estimated lead time for issuance is about
eight weeks and all illustrations included in this memo are based on today’s favorable interest
rate environment which could change before financing is complete.
Neither of the financing assumptions presented here is included in the budget proposal you are
reviewing tonight, pending further direction from Council. The cost of the new municipal building
is included, however, so that it may be appropriated in the first reading of the budget ordinance.
II. ALTERNATIVE FINANCING SCENARIOS
The following is a comparison of the two scenarios with more explanation given below.
11/6/2012
Town of Vail Page 2
COP's for Timber Ridge COP's for Muni Building
Issuer Town of Vail Town of Vail
Assumed credit rating Aa2 Aa2
Term 20 years 20 years
Collateral Half of Timber Ridge
property
New Municipal Building
Tax Status Taxable Tax-exempt
Interest rate (based on current rates) 3.2% 3.0%
Interest and costs incurred over 20 years $3.1 million $ 3.4 million
Amount financed $ 8.0 million $ 10.0 million
Cash contribution to Timber Ridge $ 8.0 million $16.0 million
Cash contribution to muni building $10.0 million None
A. COP’s for Timber Ridge
The outstanding debt on Timber Ridge as of 12/31/2012 will be $17.3 million. US Bank
holds $1.3 million in reserve funds which will be returned to Timber Ridge Affordable
Housing Corporation (TRAHC) when the current debt is extinguished, leaving $16 million to
be paid off and/or refinanced.
To remain flexible in our ability to sell or redevelop the property, we looked at how much we
could reasonably finance based on expected net income from just half the property. Our
income projections have been updated based on current market conditions and Timber
Ridge’s 2013 budget proposal. We believe the best financing vehicle for Timber Ridge is
taxable COP’s issued by the Town of Vail using half of Timber Ridge as collateral. Although
we are not able to issue tax-exempt debt on this property, we are able to take advantage of
the town’s favorable credit rating if the town issues the debt rather than TRAHC. (See
responses to Council questions below for discussion of each of these issues.) Since timing
of a potential sale or redevelopment is unknown and cash flow will be higher until that time,
the COP’s would be issued with a 10-year call at par, meaning the town would have the right
to repay all or a portion of the debt in ten years. For any time cash flow exceeds debt
service, the excess can be set aside to be available when the ten-year call is made.
Based on taxable COP’s, an Aa2 credit rating, 20-year term and debt service constrained by
the cash flow from half the property, we estimated half the amount needed or $8 million
could be financed. We have used 20 years to be consistent with the remaining term on the
current debt and because the project is already 32 years old.
To completely repay the debt, another $8 million of cash is needed. This amount could be
viewed as the cost of deed restrictions on half the property. Using General Fund cash
reserves for this payment would result in a General Fund balance of $12.8 million, or 38% of
revenue, at the end of our planning horizon in 2017.
If COP’s and General Fund cash reserves were used to extinguish the Timber Ridge debt,
the town would continue to have sufficient cash in the Capital Projects Fund to pay for the
new municipal building and fund all other projects currently planned in the five-year
projection. The current estimated cost of the municipal building is $15 million and $5 million
will be received from the medical office building for the land purchase, both of which are
11/6/2012
Town of Vail Page 3
included in the Capital Projects Fund for the proposed 2012 budget and five-year plan. The
lowest fund balance projected for the Capital Projects Fund under this scenario is $6.7
million in 2016.
B. COP’s for muni building
This scenario assumes COP’s are issued to provide the $10 million net amount needed for
the new municipal building - $15 million estimated cost less $5 million proceeds from the
sale of land to the medical office building group. Based on an expected Aa2 credit rating
and a mid-2013 issuance of debt with level debt service over 20 years, an all-inclusive total
interest cost of 3.0% could be expected.
As described above, $1.3 million of TRAHC restricted cash will become available when the
current debt is retired and could be used to reduce the amount of cash needed to pay off the
current debt to $16 million. A suggested structure could be a loan of $8 million to be repaid
from net rental income at Timber Ridge and a cash payment of $8 million from the General
Fund balance which could be viewed as the cost of providing deed restrictions (the same as
shown scenario A). Assuming interest at 1.5% and a 20-year term, this structure would
result in a loan repayment schedule that could be supported by project revenue from half the
Timber Ridge property. At 1.5% interest over a 20-year term, the town would earn more
than the rate currently earned on cash reserves, TRAHC would pay less than financing
externally, and both the town and TRAHC could have a fixed amount of either income or
expense to plan for in the future.
Under this scenario, assuming $10 million of COP proceeds go into the Capital Projects
Fund and $8 million of cash from that fund is used for the TRAHC loan with repayment over
20 years at 1.5%, the Capital Projects Fund’s lowest projected balance would be $7.5
million in 2016. Use of $8 million of cash from the General Fund balance to pay off the
Timber Ridge debt with no expectation of reimbursement results in an estimated General
Fund balance of $12.8 million, or 38% of revenue, at the end of our planning horizon in
2017.
III. RESPONSES TO COUNCIL QUESTIONS
Question: For Timber Ridge, isn’t tax-exempt financing available if fewer than 50% of the units
are master-leased to one business?
Response from Dee Wisor and Jim Lane of Sherman and Howard:
One of the issues which prevented the Town from doing a tax-exempt financing for Timber
Ridge is that the Town expected to sell the project to a developer. If that is still the expectation,
then that is a potential impediment to doing a tax-exempt refinancing. It could be that a
financing could proceed if that was the Town’s expectation, but the documents would have to
provide for a mandatory redemption of the bonds within 6 months of the date of sale and the
Town would need to expect to use the facility for good governmental purposes for a period of at
least 10 percent of the bond term.
The other tax issue was the master lease with Vail Resorts. It is true that a tax-exempt
financing could be done with a master lease with Vail Resorts in place if:
1. The term of the lease is no more than 200 days.
2. When the lease renews Vail Resorts is charged the same rate as the general public.
3. Vail Resorts receives no benefits which are not available to the general public.
11/6/2012
Town of Vail Page 4
4. There is no other master lease with another person or entity.
Question: If the Town of Vail provided a 100% guarantee of Timber Ridge Affordable Housing
Corporation (TRAHC) debt, would the credit rating be higher and therefore the interest rate
lower than by just providing a moral obligation?
Response from Jonathan Heroux of Piper Jaffray:
Yes. The best way to do this is for the town to issue the COP’s directly, still using Timber Ridge
property as collateral. The COP’s would still be taxable as discussed above, but the bonds
would be issued with the town’s credit rating. Piper Jaffray believes this would be an Aa2,
whereas TRAHC COP’s would likely be 2 notches lower at A1.
Question: If the Town issues COP’s for the new municipal building, how will that impact the
credit rating or bonding capacity for future projects such as a garage in Lionshead?
Response from Jonathan Heroux of Piper Jaffray:
There will be no impact on the town’s credit rating, because a COP is not considered debt under
TABOR due to the annual appropriation clause. As for bonding capacity, it would not impact
any future general obligation bonds because of the pure property tax pledge for that type of
debt. COP debt also would not impact future revenue bonds because those would have a sales
tax pledge. However it could impact future COP’s as they tend to be paid from excess sources
or monies in the general fund.
IV. REQUEST OF COUNCIL
Provide direction regarding financing of the municipal building and refinancing of Timber Ridge
for the second reading of the 2013 budget ordinance.
Is there support for Scenario A as described above: issuing $8 million COP’s to refinance half
the Timber Ridge debt; using $8 million cash reserves to pay off the remainder of Timber Ridge
debt; and using $10 million cash reserves to pay the net cost of the new municipal building?
OR
Is there support for Scenario B as described above: issuing $10 million COP’s to pay for the net
cost of the new municipal building; lending $8 million to TRAHC to repay half the Timber Ridge
debt; and using $8 million cash reserves to pay off the remainder of Timber Ridge debt?
11/6/2012
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: November 6, 2012
ITEM/TOPIC: Information Update and Attachments:
1) Revenue Highlights of November 6, 2012;
2) September 2012 Sales Tax Report;
3) U.S. Forest Service Piney Area memo and vicinity map;
4) 2013 Community Meeting: Does Council wish to schedule a date? If so, please consider:
Tuesday, March 12 or Tuesday, March 26. For the past several years, Council has selected
the second Tuesday of March;
5) Vail Golf Course Hole #19: Attached you will find a letter from Mike Ortiz, VRD, to the Vail
Town Council describing the plan to construct a new #19 golf hole on the Vail Golf Course.
This item is on the Design Review Board (DRB) agenda for Wednesday, November 7, as a
staff approval.
PRESENTER(S): Various
ATTACHMENTS:
Revenue Highlights of 121106
September 2012 Sales Tax
Piney 2012 project memo
Piney 2012 Vicinity Map
VRD 19th Hole letter 100912
11/6/2012
- 1 -
TOWN OF VAIL
REVENUE HIGHLIGHTS
October 30, 2012
Sales Tax
Upon receipt of all sales tax returns, September collections are estimated to be
$973,109 up 9.3% from September 2011 and up 22.2% compared to the
amended budget. Year to date of $15,577,354 is up $592,434 or 4.0% from last
year at this time and up 4.7% from budget. Inflation as measured by the
consumer price index was up 2.0 % for September. The annual budget for sales
tax currently totals $18,900,000.
Real Estate Transfer Tax (RETT)
RETT collections through October 30th total $4,142,810 up 20.3% from this time
last year, and surpassing the annual budget of $3.8 million. Of current
collections, approximately 25.3% is from major redevelopment projects including
Arrabelle, Landmark, Lions Square Lodge North, Manor Vail, Mountain View,
One Willow Bridge, Ritz Carlton Residences, Solaris, and The Sebastian.
Collections not related to major redevelopment projects currently total
$3,094,932 up 58.3% from prior year.
Revenue from Construction Activity:
Use tax collections currently total $1,160,000 exceeding the amended annual
budget of $1.0 million. The increase in activity is due to both significant home
renovations as well as a few larger commercial renovation projects.
Construction Permit revenue totals $669,460 exceeding the amended annual
budget of $625,000, and exceeding entire collections for 2011 of $526,043.
Plan Check Fees currently total $415,104, exceeding the amended annual
budget of $350,000 and exceeding entire collections for 2011 of $324,981.
Summary
Across all funds and revenue accounts through October 30, 2012, total revenue
of $38.8 million is up 2.9% year-to-date from the budget and down 3.6% ($1.4
million) from this time last year. The decrease from last year is due to reductions
in parking revenue ($600,000), property tax collections ($800,000) as anticipated
in the budget for 2012, and the streetscape lawsuit settlement ($577,000) in
2011. We have currently received 68% of total budgeted revenues for the year.
11/6/2012
MEMORANDUM
October 29, 2012
To: Vail Town Council
Stan Zemler
Pam Brandmeyer
Judy Camp
From: Sally Lorton
Re: September Sales Tax
I estimate Vail will collect another $48,000 in September sales tax to bring
September collections to $973,109. If so, we will be up 22.2% or $176,673 from
the amended budget and up 9.3% or $83,164 from September 2011. Year to
date would be up 4.0% or $592,434 from 2011. The year to date and full year
budgets have been amended by $1,100,000.00 to reflect additional collections
earlier in the year. Year to date revenue would be up 13.0% or $1,792,143 from
the original budget and 4.7% or $692,143 from the amended budget.
11/6/2012
% Change% Change
2012Budgetfromfrom
Month 20012002200320042005200620072008200920102011BudgetCollections Variance2011Budget
January2,210,5472,073,4811,997,0912,225,8412,275,9672,597,9852,783,3062,976,6552,619,6732,564,3832,795,6882,853,5342,854,8891,3552.12%0.05%
February2,366,3212,281,8332,111,1632,362,8252,429,3772,527,1302,718,6433,071,6152,588,8892,577,3602,803,1362,992,6092,993,9441,3356.81%0.04%
March2,568,8712,699,664 2,372,942 2,344,1782,785,1012,852,9542,986,4463,327,3042,504,5672,685,0043,143,4183,183,8843,185,2231,3391.33%0.04%
April1,043,431870,875871,468992,157915,5541,280,3241,330,7401,098,9181,235,9411,156,9341,191,6901,181,1191,182,1421,023-0.80%0.09%
May448,234414,248428,919411,595458,770449,283545,874622,103516,150421,925473,292485,504486,2787742.74%0.16%
June751,439657,707742,755732,113834,913805,362953,017918,061717,233873,765895,951959,775962,1992,4247.39%0.25%
July1,157,8671,044,9661,075,5321,128,5141,166,1831,255,2431,265,7811,397,8421,121,8601,228,7671,481,3291,272,7811,571,543298,7626.09%23.47%
August1,124,2751,084,3181,029,446994,445993,9851,055,6141,162,7461,349,7951,068,3911,147,3521,310,4711,159,5691,368,027208,4584.39%17.98%
September747,766713,574679,208757,033795,807832,549908,318834,569753,754761,425889,945796,436925,109128,6733.95%16.16%
Total12,418,75111,840,66611,308,52411,948,70112,655,65713,656,44414,654,87115,596,86213,126,45813,416,91514,984,92014,885,21115,529,354644,1433.63%4.33%
October 486,570484,425508,092532,537566,173614,396688,519662,767581,033594,362623,420604,744
November571,783642,293591,269623,646713,117799,582747,877719,109651,873701,075788,430692,684
December1,933,9402,139,4172,171,0982,362,0952,549,0322,771,2582,821,8712,652,6282,553,9742,963,7633,184,6452,717,361
Total15,411,04415,106,80114,578,98315,466,97916,483,97917,841,68018,913,13819,631,36616,913,33817,676,11519,581,41518,900,00015,529,354644,143
Town of Vail
Sales Tax Worksheet
10/29/2012
11/6/2012
To: TOV Council
From: Mark Miller, Fire Chief
Date: 11/06/12
Subject: Information on proposed action – Eagle/Holy Cross Ranger District
The purpose of this memo is to inform TOV Council of proposed Forest Health Treatments that
the Eagle/Holy Cross Ranger District is implementing on approximately 1182 acres of National
Forest System lands in the Piney area north of the Town of Vail (see attached vicinity map).
Harvest activities could begin in in 2013 and be completed within 3-5 years.
The purpose of the Piney 2012 project is to:
• Create favorable conditions for aspen and lodgepole regeneration following the
mountain pine beetle epidemic.
• Reduce the accumulation and continuity of future heavy fuel loading over the long term
by removing dead, dying and susceptible trees.
• Provide commercial forest products and/or biomass to local industries.
The following are some elements developed to define and guide this proposal:
• Follow all Water Conservation Practices and Best Management Practices to improve or
maintain water quality.
• Allow empty, piggy-backed log trucks, and support vehicles to enter the project area on
FSR 700 through the Town of Vail in order to improve efficient completion of the project,
reduce fuel consumption, and reduce operating costs.
• To reduce conflicts with recreation traffic loaded log trucks would haul west along FSR
700 to Muddy Pass and Colorado Highway 131.
• Winter hauling and harvest activities may be allowed along FSR 700, from Muddy Pass
to the junction of FSR 700 and FSR 701.
• To minimize conflicts with recreational traffic on weekends, log haul and road
maintenance would be restricted on FSR 700 from midnight Friday to midnight Sunday
each weekend. Other harvest operations can occur within this timeframe with
considerations of outfitter/guide uses, public uses, and wildlife restrictions.
TOV staff has reviewed the Piney 2012 proposal and believe it will have minimal impact of TOV
residents/guests and is congruent with our interests to support and address on-going natural
resource issues resulting from the high levels of timber mortality and to reduce the potential of
significant wildfire spread.
11/6/2012
L o st L a k e Tr ail
FD T 18 9 3
FSR 701
Piney River
Ranch
FSR 7 86
FS
R 700
FS R 73 4
F
S
R
7
0
0
F
S
R 7
0
0
FSR 734
^
B
u
f
f
e
h
r
C
r
e
e
k
T
r
a
i
l
F
D
T
2
1
1
1
Piney 2012 Project
Vicinity Map
USDA Forest Service
White River National Forest
Eagle/Holy Cross Ranger District
Legend
Proposed Treatment Area
US Highway 24
Interstate 70
National Forest System Road
National Forest Designated Trail
Private Lands
Ü
0120.5
Milessll 07/30/2012
^Vail
^Minturn
£¤US24
¥I-70
11/6/2012
VAIL RECREATION
DISTRICT
To: Vail Town Council
From: Mike Ortiz
Date: 10/09/2012
RE: Vail Golf Course Hole #19
The Vail Recreation District (VRD) is currently working on plans to construct a new #19 golf hole on the Vail Golf
Course.
Background:
In 2010 the VRD drafted a master plan for the Vail Golf Course which included the renovation and maintenance of
thseveral golf holes on the golf course. Also included in the master plan was the construction of a 19hole. The
th purpose of a 19hole is to allow for 18 holes of golf to be played during the renovation or maintenance of any of
the existing 18 holes. By having 19 holes available to play we will be able to work on the master plan without
having a significant impact to the playability of the course. A 19th hole also provides the flexibility to utilize the
hole early in the season should there be any turf damage or water Issues on other areas of the course. The VRD
has in the past had to playa limited course due to adverse spring conditions as well as damage caused by wildlife
and severe winter conditions.
Purpose:
The purpose of this project is to construct a 19th golf hole to ensure that 18 holes of golf are available for play even
durinl renovation or maintenance of the existinlgolf holes.
Details:
The Vail Recreation District has been working with the design firm of Phelps / Atkinson. We have identified the
existinl12th tee as a possible shared tee complex for the 19th hole with the green being located to the east of the
existing weather shelter. If the 19th hole were "in play" a golfer would hit 2 tee shots for both the 19th hole as well
as the existinl12th hole from a shared tee box. The golfer would 10 play the 19th hole first and then continue play
on the 12th. This project Involves Importing material to build the new 19th tee as well as the 19th green. New tees
and a green would then be shaped and sod installed. Irrigation is included In this project. A bunker would also be
excavated to add a degree of difficulty to the shot on the 19th green.
This golf hole will only be utilized when needed due to construction on other holes on the Vall Golf Course or in the
case of adverse conditions causing the closure of a hole on the course.
Please feel free to contact me with any questions or concerns regarding this project.
Thank you for your time.
/1r4
Mike Ortiz
Executive Director
Vail Recreation District
(970) 479-2461 ~~O~~l°:'C~~
mortlzOvalirec.com
TOWN OF VAIL
11/6/2012
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: November 6, 2012
ITEM/TOPIC: Matters from Mayor and Council
11/6/2012
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: November 6, 2012
ITEM/TOPIC: Adjournment (3:55 p.m.)
NOTE: UPCOMING MEETING START TIMES BELOW (ALL ARE APPROXIMATE DATES
AND TIMES AND SUBJECT TO CHANGE)
--------------------
THE NEXT REGULAR VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BEGIN AT
APPROXIMATELY 12:30 P.M. (or TBD), TUESDAY, NOVEMBER 20, 2012 IN THE VAIL
TOWN COUNCIL CHAMBERS
FUTURE AGENDA ITEMS:
Ongoing agenda items TBD: DRB/PEC updates - Warren - WS - 15 min.; Information
Updates Attachments: Executive Session items: 30 min.; Consent Agenda 5 min.; Town
Manager Report: 5 min.
ERWSD Vail golf course easements - Todd Fessenden - WS on 11/20 and ES on 12/4 -30
min. each
Information Updates: CSE Revised Mission Statement WS - 15 min. - 11/20
Historic District - George Ruther - WS - 11/20
Comcast Franchise Agreement renewal - Matt - ES - 30 min. - 11/20
Golden Peak Traffic memorandum update - Greg Hall - ES - 30 min. - 11/20
Employee Housing Strategic Plan - Nina - ES - 30 min. - 11/20
CDOT Chain Station discussion - Hall/Stouflas/CDOT - ES - 60 min. - 11/20
2nd reading 2013 budget ordinance - Kathleen - ES - 15 min. - 11/20
Betty Ford Alpine Garden Education Bldg request to go thru process - Bill G - ES - 30 min. -
11/20
Ever Vail (final) - George - 30 min. - ES - 12/4
CIRSA board training for TC/PEC - Tami Tanoue/Matt Mire - WS - 60 min. - 12/4
ERWSD Wastewater Master Plan - Tom Fessenden/Siri Roman - WS - 30 min. - 12/4
CSE Funding Allocations - Kelli/Sybill - ES - 30 min. - 12/4
Site Visit - Library - Pam Brandmeyer - WS - 12/18
Bicycle Dismount Zones - Dwight - WS - 15 min. - TBD
Buy-down program funding discussion - Nina - WS - 30 min. - TBD
Strategic Parking Plan discussion - Greg H. - WS - 30 min. - TBD
Recycling discussion - Kristen B - 30 min. - WS - TBD
Housing Fee in Lieu Discussion – TBD
Ford Park discussion re: noise - Todd O./Greg Hall - WS - 30 min. - TBD
Outdoor Display Goods - George Ruther - TBD
Sister City discussion - TBD
Open Space Discussion with Toby Sprunk, Eagle County Open Space Director - TBD
11/6/2012