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HomeMy WebLinkAbout2012-11-20 Agenda and Support Documentation Town Council Work SessionVAIL TOWN COUNCIL WORK SESSION AGENDA VAIL TOWN COUNCIL CHAMBERS 75 S. Frontage Road W. Vail, CO 81657 1:30 P.M., NOVEMBER 20, 2012 NOTE: Times of items are approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. Public comments on work session item may be solicited by the Town Council. 1. ITEM/TOPIC: DRB/PEC Update (5 minutes) PRESENTER(S): Warren Campbell 2. ITEM/TOPIC: A work session to receive instruction from the Vail Town Council on the Council's initiative to preserve the character of Vail Village. (60 min.) PRESENTER(S): George Ruther Tom Braun, Braun Associates ACTION REQUESTED OF COUNCIL: A presentation will be made seeking confirmation of a problem statement, project goals, project scope, and desired outcomes. The Vail Town Council is asked to listen to the presentation and provide feedback on the questions asked. BACKGROUND: Resolution No. 23, Series of 2008, approved by the Vail Town Council on September 16, 2008, included amendments to Goal 1 of the Master Plan, which states the following: "Encourage high quality, redevelopment while preserving the unique architectural scale of the village in order to sustain its sense of community and identity." Within this Goal an objective and policy statements were added addressing the the "historic" importance of architecture, strucutres, landmarks, plazas and features in preserving the character of Vail Village. The following action step was identified in the Master Plan to achieve the adopted objective and policy: "Compile a list and develop a map identifying the location of potential strucutres, landmarks, plazass and other similar features that may be of historical importance." STAFF RECOMMENDATION: The Commuity Development Department recommends the Vail Town Council instructs staff to proceed forward with the initiative to preserve the character of Vail Village. 3. ITEM/TOPIC: Information Update and Attachments: 1) Follow up information from VLMD Summer Intercept 2012 Study - Kelli 11/20/2012 McDonald; 2) Follow up information for the 2012 Economic Impact Study of Special Events - Kelli McDonald; 2) September Vail Business Review-3rd Quarter - Sally Lorton; and 3) Vail Valley Drive Traffic Information - Dwight Henninger As a follow up to our discussion on traffic enforcement here are the types of work product produced to assist the officers in determining enforcement efforts and to see if there are engineering issues that need to be addressed. As you can see on the attached map most of the crashes are between Blue Cow Chute and Golden Peak. Additionally from the attached table you will notice that almost all of the crashes are during the ski season. Year 2010: 19 crashes; Year 2011: 14; Year 2012: 9; Total: 42. Only 6 of these crashes are during non-ski season. (15 min.) 4. ITEM/TOPIC: Matters from Mayor and Council (15 min. ) 5. ITEM/TOPIC: Executive Session, pursuant to: 1) C.R.S. §24-6-402(4)(a)(b) (e) - to discuss the purchase, acquisition, lease, transfer, or sale of property interests; to receive legal advice on specific legal questions; and to determine positions, develop a strategy and instruct negotiators, Re: Discussion concerning negotiations regarding Municipal Site Redevelopment; 2) C.R.S. §24-6-402(4)(b)(e) - to receive legal advice on specific legal questions; and to determine positions, develop a strategy and instruct negotiators, Regarding: update on pending litigation. (60 min.) PRESENTER(S): Matt Mire 6. ITEM/TOPIC: Adjournment (4:05 p.m.) NOTE: UPCOMING MEETING START TIMES BELOW (ALL ARE APPROXIMATE DATES AND TIMES AND SUBJECT TO CHANGE) -------------------- THE NEXT REGULAR VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BEGIN AT APPROXIMATELY 12:30 P.M. (or TBD), TUESDAY, DECEMBER 6, 2012 IN THE VAIL TOWN COUNCIL CHAMBERS FUTURE AGENDA ITEMS: Ongoing agenda items TBD: DRB/PEC updates - Warren - WS - 15 min.; Information Updates Attachments: WS - 15 min.; Executive Session items: 30 min.; Consent Agenda: 5 min.; Town Manager Report: 5 min. CIRSA board training for TC/PEC - Tami Tanoue/Matt Mire - WS - 60 min. - 12/4 Comcast Franchise Agreement approval - Matt M. - ES - 30 min. - 12/4 1st reading 3rd supplemental to 2012 budget - Kathleen - ES - 30 min. - 12/4 2nd reading Ord #16; 2013 budget ordinance - Kathleen - ES - 30 min. - 12/4 2nd reading of Ord #17; Mil Levy certification - Kathleen - ES - 5 min. - 12/4 2nd reading of Ord #19; Streamtract Zoning Regs - Restoration - George - ES - 10 min. - 12/4 ERWSD Vail golf course easements - Todd Fessenden - ES - 30 min. - 12/4 Resolution No. 35, Ever Vail Preliminary Plan approval - George/Warren - ES - 30 min. - 12/4 11/20/2012 CSE Allocations Approval and Mission Statement - Kelli - ES - 15 min. - 12/4 First Reading Vail Golf Course Rezoning - Bill G - ES - 30 min. - 12/4 First Reading Vail Golf Course Text Amendments - Bill G - ES - 30 min. - 12/4 ERWSD Wastewater Management Plan - Diane Johnson?/Tom K - WS - 30 min. - 12/18 Second Reading Vail Golf Course Rezoning - Bill G - ES - 30 min. - 12/18 Second Reading Vail Golf Course Text Amendments - Bill G - ES - 30 min. - 12/18 2nd reading 3rd supplemental to 2012 budget - Kathleen - ES - 30 min. - 12/18 Vail Village Info Center - Suzanne S - WS - 30 min. - 12/18 Citizen Award Dan T. - Daric Harvey/Mark Miller - ES - 5 min. - 12/4 or 12/18 1st reading of Charter Split Ordinance - Matt Mire - ES - 1/8/13 Site Visit - Vail Library - Pam Brandmeyer - 30 min. - WS - 2/13/13 Buy-down program funding discussion - Nina - WS - 30 min. - TBD Strategic Parking Plan discussion - Greg H. - WS - 30 min. - TBD Recycling discussion - Kristen B - 30 min. - WS - TBD Housing Fee in Lieu Discussion – TBD Ford Park discussion re: noise - Todd O./Greg Hall - WS - 30 min. - TBD Outdoor Display Goods - George Ruther - TBD Sister City discussion - TBD Open Space Discussion with Toby Sprunk, Eagle County Open Space Director - TBD Award Contract for Community Development IT Software- George Ruther - ES - TBD 11/20/2012 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: November 20, 2012 ITEM/TOPIC: DRB/PEC Update PRESENTER(S): Warren Campbell ATTACHMENTS: PEC Meeting Results for 11/12/2012 DRB Meeting Results for 11/7/2012 11/20/2012 Page 1 PLANNING AND ENVIRONMENTAL COMMISSION November 12, 2012 1:00pm TOWN COUNCIL CHAMBERS / PUBLIC WELCOME 75 S. Frontage Road - Vail, Colorado, 81657 **Order and times of agenda items are subject to change** SITE VISITS None 20 minutes 1. A request for review of a conditional use permit for “public buildings, grounds and facilities,” pursuant to Section 12-7A-3, Conditional Uses, Vail Town Code, to allow for a temporary fire station, located at 100 East Meadow Drive, Unit 2 (Village Inn Plaza Phase V)/ Lot M, Block 5D, Vail Village Filing 1, and setting forth details in regard thereto. (PEC120040) Applicant: Town of Vail, represented by Mike McGee Planner: Warren Campbell ACTION: Approved with conditions(s) MOTION: Kurz SECOND: Cartin VOTE: 6-0-1 (Pierce recused) CONDITION(S): 1. The applicant, Town of Vail, and its tenants shall not use East Meadow Drive for any loading, delivery, or parking associated with the uses in this commercial condominium unit of Vail Village Inn Phase V. All loading and delivery shall occur through the Sebastian hotel joint loading and delivery facility and parking shall occur in designated areas. 2. This approval shall expire and all equipment and personnel shall be removed from the commercial unit, seven days after the approval of a building final at the renovated Fire Station No.2. Bill Pierce recused himself due to a conflict of interest as he is the project architect for the ongoing remodel of Fire Station No. 2. Warren Campbell gave a presentation per the staff memorandum. Commissioner Pratt noted concerns about staging the fire truck across the street at the fire station construction site. Warren Campbell and Greg Hall explained the accommodations have been made for the truck in that location. Jim Lamont, Vail Homeowners Association, asked for clarification about the notice and whether the proposed use was only offices or also for dwelling units. Warren Campbell responded that firemen would be using the space as for sleeping quarters, food preparation, and offices for the on duty crew. 11/20/2012 Page 2 30 minutes 2. A request for a review of an exterior alteration or modification, pursuant to Section 12-7J-12, Vail Town Code, to allow for a limited service lodge, located at 1783 North Frontage Road West (The Roost Lodge)/ Lots 10, 11, 12, Buffehr Creek Subdivision, and setting forth details in regard thereto (PEC120041). Applicant: Timberline Roost Lodge, LLC, represented by Mauriello Planning Group Planner: Bill Gibson ACTION: Approved with condition(s) MOTION: Kurz SECOND: Cartin VOTE: 6-1-0 (Rediker opposed) CONDITION(S): 1. This exterior alteration or modification approval is contingent upon the applicant obtaining Town of Vail approval of the associated design review application. 2. This exterior alteration or modification approval is contingent upon the applicant mitigating the impacts on employee housing generated by this redevelopment in accordance with the provisions of Chapter 12-23, Commercial Linkage, Vail Town Code, as may be amended. 3. Prior to the submittal of building permit applications, the applicant must obtain Town of Vail Public Works Department approval of final civil drawings, in compliance with all standards of the Vail Town Code. 4. Prior to the issuance of a building permit, the applicant shall revise the Traffic Study to address the 54 surplus parking spaces. 5. As presented, the Traffic Study indicates the net new peak hour trips as 54. This is based on 112 proposed peak hour trips, less the 52 existing trips, less a 10% reduction for multi-modal. Therefore, prior to the issuance of a building permit the applicant shall pay a traffic mitigation fee for system wide transportation improvements of $351,000 (54 x $6500). This amount shall be revised based on the updates to the Traffic Study noted above. Portions of this fee may be offset by offsite traffic/transportation improvements. that are not required by the development; specifically, the sidewalk from the west property line to Buffehr Creek Road. 6. The developer recognizes that based on the Traffic Study, the SBL 2035 turning movement has a Level of Service of F if the Simba Run Underpass is constructed. The developer agrees that if this movement becomes a safety issue in the future this development will be required to provide improvements to resolve or restrict this movement. 7. Prior to the issuance of a building permit, the applicant shall resolve all construction staging issues shall be resolved prior to construction including staging, phasing, access, schedules, traffic control, emergency access, parking, loading and delivery, etc. 8. Prior to the issuance of a building permit, the applicant must obtain Town of Vail Public Works Department approval and Colorado Department of Transportation (CDOT) approval of Right-of-Way and Utility for all construction within the street/highway right-of-way. 9. Prior to the issuance of a building permit, the applicant must obtain general Colorado Department of Transportation (CDOT) approval of all improvements within the 11/20/2012 Page 3 street/highway right-of-way including road improvements and landscaping, and obtain CDOT approval of an Access Permit. 10. Prior to the issuance of a building permit or grading/excavation permit, the applicant must obtain Town of Vail Public Works Department approval of a shoring and excavation plan which shall include; excavation phasing, engineered shoring plans, profile and cross sections. Cross Sections and plans shall include all existing conflicts (i.e. utilities). The applicant must obtain Colorado Department of Transportation (CDOT) approval for any shoring within the street/highway right-of- way. The applicant must also obtain Public Works Department approval and a License Agreement approval for any shoring within the street/highway right-of-way. 11. Prior to the issuance of a building permit, the applicant must obtain Town of Vail Public Works Department approval of an engineered stamped final drainage report, pavement design report, and geotechnical report. 12. Prior to the issuance of a building permit, the applicant shall revise the proposed plans to include all Frontage Road improvements including any necessary lighting, irrigation, and signage. 13. Prior to the issuance of a building permit, the applicant shall provide the Town of Vail an easement, in a form acceptable to the Town Attorney, in the northwest corner of the property for existing encroachments of the roadway asphalt and shoulder area, drainage and a 5 foot buffer to accommodate snow storage and a guardrail. 14. Prior to the issuance of a certificate of occupancy, the applicant shall provide the Town of Vail a public access easement, in a form acceptable to the Town Attorney, for the pedestrian connection between the bus stop and Meadow Ridge Road. The applicant may dedication this public access easement in conjunction with the proposed drainage easement in that area; however, the 10 foot proposed drainage easement must be widened to accommodate the walkway plus a 2 foot buffer and also be named as a general utility, drainage, pedestrian access easement. 15. Prior to issuance of a certificate of occupancy, the applicant must obtain Town of Vail Public Works Department approval of a snowmelt heat and streetscape maintenance agreement for those portions of heated walk located within the pedestrian easement along the western property line. 16. Prior to issuance of a certificate of occupancy, the applicant shall construct the concrete pedestrian walk from the proposed bus stop to Buffehr Creek Road; the walk shall be a minimum of 10 feet wide. 17. Prior to the issuance of a certificate of occupancy, the applicant shall coordinate all Art in Public Places (AIPP) contributions with the Town of Vail Public Works Department AIPP Coordinator. 18. Prior to the issuance of a certificate of occupancy, the applicant shall construct a 2.0 inch asphalt overlay for the extent of all constructed Frontage Road improvements. Bill Gibson gave a presentation per the staff memorandum. Dominic Mauriello, representing the applicant, gave a presentation on the request. He highlighted that there was no change to the approved bulk and mass, but a conversion of the 28 11/20/2012 Page 4 dwelling units in the project to lodge units. He spoke to the removal of a small architectural element on the west elevation of the building. He added that the project is compliant with the current Town Code with regard to employee housing mitigation. He added that a process was underway in which the Town staff was evaluating the employee housing generation rates for limited service hotels of this caliber. He concluded by highlighting the projects benefits and a change request to the Public Works Department’s recommended traffic mitigation condition. Gregory Bemis, resident of the neighborhood, asked about the number of stories in the structure. Dominic Mauriello, responded that the number of floors was the same as approved in 2006. There was no change to approved plans with regard to building height. Gregory Bemis asked about fire egress on the rear of the building, the retaining wall along the rear, and requested that exterior lighting be subdued on the rear side of the structure. He added that the neighborhood understands the need for the project, but expressed concern over the shadow that might be cast on the street behind. Jim Lamont, Vail Homeowners Association, asked what the average size of the hotel rooms would be. Dominic Mauriello brought up a slide depicting the breakdown of the room types of units. Jim Lamont asked how fire department access was being provided for the project. Dominic Mauriello explained that fire department access will be from the frontage road and the street behind. Jim Lamont inquired about the landscaping along the north property line. Dominic Mauriello explained the retaining walls and landscaping. Jim Lamont inquired as to the ability to reduce the width of pavement in front the structure to achieve greater landscaping. Dominic Mauriello explained the area necessary to accommodate a delivery truck turning radius. Commissioner Pierce asked Tom Kassmel to speak to the applicant’s request for the traffic impact fee to be off-set by their construction of street improvements. Tom Kassmel, Town Engineer, spoke to the change in policy in 2009 with regard to allowing for traffic impact fees to be off-set. Tom pointed out that this is the first large scale project, other than Solaris, which would need to comply with this revised policy. Commissioner Kurz inquired as to the cost of installing the Simba Run underpass and the traffic impacts generated. Tom Kassmel answered Commissioner Kurz’s question. Commissioner Pratt asked about recommended condition number 18 which would require an overlay of the street and turn lanes. Tom Kassmel explained the recommended overlay requirement. 11/20/2012 Page 5 Dominic Mauriello made an argument that the existing approval would be allowed to off-set its traffic impact fees by constructing improvements and this new policy is a disincentive for the applicant to convert the approved condominiums to hotel rooms. Commissioner Kurz stated that it appeared capricious to no longer allow this project, which has an existing approval, to offset the fees with improvements. Commissioner Rediker inquired as to the accuracy of the submitted sun/shade analysis. Dominic Mauriello stated that the analysis was based on final version of the previously approved building design. Commissioner Rediker stated that it might be unfortunate for this applicant, but the new traffic impact fee policy should be assessed. He added that with the design of the roof structure creates a building with a five stories appearance. Commissioner Bird how the hotel would transport guests to the ski mountain. Dominic Mauriello explained how guest could access the nearby bus routes. Commissioner Bird recommended the applicant consider providing shuttle services for their guests. She asked if guest could rent rooms for more than 30 days. Dominic Mauriello clarified that this isn’t an extended stay hotel, but nothing would prohibit a guest willing to pay the daily rate to stay for long periods. Commissioner Pratt inquired as to any precedent of a property having two approved development plans. Bill Gibson noted that staff was not aware of any similar circumstances. Commissioner Pratt stated that as the crux of the issue was the conversion of dwelling units to accommodation units with no changes to the building bulk and mass which he believes is a benefit to the community. He would be in support of allowing the traffic impact fees to be off-set. He does not support on-site employee housing units because they are not compatible with hotel uses in the same building. Commissioner Cartin asked how the sidewalk along the front of the project will tie in with the existing sidewalk along the frontage road. Tom Kasmel explained that this is the “last piece” in bike path system in this neighborhood.. Commissioner Hopkins asked about the service of guest with a bus stop heading west and adding time to get to the mountain. She also recommended the applicant consider providing guests with a shuttle service. Commissioner Kurz inquired about the traffic impact fee associated with the previous approval. Tom Kassmel clarified how the previous fees could be off-set. Commissioner Kurz noted his support for allowing the traffic impact fees to be off-set for this proposal and made a motion for approval with conditions. 11/20/2012 Page 6 Dominic Mauriello clarified that the motion would allow the traffic impact fees to be off-set by the construction of transportation improvements. 60 minutes 3. A request for the review of amendments to a conditional use permit, pursuant to Section 12-16- 10, Amendment Procedures, Vail Town Code, to allow for the redevelopment of the Vail Golf Course Club House (i.e. accessory buildings, permanent and temporary, and uses customarily incidental and accessory to permitted or conditional outdoor recreational uses, and necessary for the operation thereof, including restrooms, drinking fountains, bleachers, concessions, storage buildings, and similar uses), located at 1775 Sunburst Drive/Lot 3, Sunburst Filing 3 and Unplatted Parcels (a complete metes and bounds description is available at the Community Development Department Office), and setting forth details in regard thereto. (PEC120036) Applicant: Town of Vail, represented by Greg Hall Planner: Bill Gibson ACTION: Continued to November 26, 2012 MOTION: Kurz SECOND: Cartin VOTE: 5-0-2 (Pierce and Hopkins recused) Commissioner Pierce recused himself due to a conflict of interest as he is the project architect on the temporary golf course buildings and a member of the Fallridge home owners association. He departed the meeting. Commissioner Hopkins recused herself due to conflicts of interest as her architecture firm has submitted an alternative design for the golf course clubhouse project. She also departed the meeting. Bill Gibson gave a presentation per the staff memorandum. He covered the three applications and how together they would permit the reconstruction of the Vail Golf Course. Commissioner Cartin asked that packets of this size be provide as much in advance as possible. Commissioner Kurz inquired about the community liaison concept in the proposed operation plan. Tom Braun, the applicant’s representative, answered that the operation plan would provide for a single point of contact for the neighborhood if they have questions or concerns. Tom Braun gave a presentation highlighting questions asked previously by the Commissioners about the design and program. He covered the clubhouse banquet/event room occupancy, traffic trip analysis, Design Review conceptual review comments, the proposed rezoning, the building height text amendments, and the amended conditional use permit application. Commissioner Pratt asked if architectural projections would be allowed above the proposed height limit. Bill Gibson described how an architectural projection is allowed to be taller than the height limit in all zone districts in Vail. Tom Braun then presented each element of the proposed operations plan. Commissioner Kurz stated that the neighborhood should have a similar liaison that interacts with the VRD and the Town, and there needs to be accountability on both sides. 11/20/2012 Page 7 Commissioner Bird asked if there was air conditioning planned for the banquet room? She asked if the bar/grill would also be available for rent by groups. Greg Hall explained that the bar/grill during the summer would be made solely available to golfers, but it was a possibility that it could be used by other groups in the winter. Tom Braun described the proposed parking management plan. He covered statistic collected at the Donovan Pavilion that may predict the types of events expected and the typical event start times. He noted that the VRD operates the entire facility, so they would also manage the parking. Commissioner Bird inquired as to the enforceability of requiring a shuttle service for certain events at certain times of day and asked what course of action would be used to prevent parking on Sunburst Drive. Tom Braun described how shuttles, parking, and other issues would be part of the contract and deposit for reserving the banquet room. Commissioner Kurz stated that parking on Sunburst Drive is a Code Enforcement (Police) issue and will would to be addressed in that manner. Commissioner Cartin inquired as to how the switch from general parking to valet parking would occur and how will it be insured that non-valet cars aren’t blocked in. Tom Braun explained the anticipated management process. Commissioner Cartin asked about deliveries. Pedros Campos explained how and where the loading and delivery will occur. Dale Bugby, an avid golfer who spends a lot of time on the course, stated that the parking lot is typically full. If this were any other applicant there would be a new parking structure with a park on top. The proposed parking plan is flawed since it doesn’t address banquet staff parking. There is not enough parking for golfing and an event since some rounds of golf go until 8:00 PM. He covered a letter that he wrote and submitted through Art Abplanalp. An event center is not compatible with the neighborhood. The property was purchased with open space tax money and the PEC’s approval of this application will jeopardize the future collection of that tax. This proposal conflicts with the Pulis covenants. The golf community is opposed to this plan. He suggested a survey of season golf pass holders to ascertain the feelings on this application. The Town Council and the VRD Board have made a back-door-deal that neither group will go back on now. The Town will pay to fix the clubhouse, but only if they get an event center. Neighbors will be impacts by noise since weddings don’t occur without someone opening the door to go outside for a smoke. The applicant states that there is minimal change, but the destruction of the 18th green and the baffle nets have negative impacts. The existing clubhouse is a dump, but the proposed building is out of scale with the neighborhood. The conditional use permit allows new uses, not the expansion of existing uses. The event size description and parking proposal does not take into account the total capacity of people in the banquet room, at the grill, on the patio, and on the lawn area. The applicant is not proposing to prohibit tents. The proposed grill and too small and won’t be a profitable business. The Commission needs to vote no on the project. Art Abplanalp, attorney representing several property owners, asked if the members had received his letter. His response was challenged because the Town was late publishing the packet. He provide a packet of papers which he believed reflected what the Commissioner had 11/20/2012 Page 8 already received, but he wanted to ensure were a part of the record. He noted their support for the proposed rezoning of the parking lot. He spoke to the height amendment and that architectural projections should not be allowed over 33 feet. He spoke to the definition of what is included as an accessory use to a golf course. A public golf course does not typically have this type of a facility and it’s not within the Commissioner purview to approve this application. He stated that a wedding chapel is not necessary for a golf course. Other golf courses have event facilities separated from the clubhouse. Facilities for events are not typically found at public golf courses. The proposed building design looks like the wedding chapel at the Air Force Academy and doesn’t look like a golf course clubhouse. This is a wedding chapel and restaurant with a clubhouse attached. He stated that the only goal of this project is build a cash-cow for revenues that will come at the neighbors’ expense. He compared the sizes of the existing and proposed banquet rooms, patio, etc. He stated that the proposed chapel and restaurant are not necessary for a golf course. He noted that the neighbors and golfers are opposed to the project. He objected to the public notice not acknowledging the conversion of the 18th green. The notice only refers to the clubhouse and does not speak to the changes on the golf course and the banquet facility. He asked about bleachers and other items listed in the public notice. Bill Gibson clarified that term bleachers and the other listed items in the notice is the verbatim land use language from the Vail Town Code and are not the description of the applicant’s request. Art Abplanalp continued that he does not believe the Commission has been made aware of what the applicant is actually asking for. The proposed conditional use permit is a blank-check. Nothing being presented by the applicant is for sure, there is no certainty. The proposed management and operation plan is worthless since the term “may” is used and it doesn’t address the concerns of the neighbors. If the Commission is going to provide the type of hearing that the constituents expect, the Commission needs to consider everything before them. He believes staff will need to be on-site 24-7 to ensure compliance. People are furious about this proposal but worn down by the review process, so that is why there are so few people in the audience. Art stated that Warren Pulis himself is opposed to this project. He further noted that during past Town Council hearings former Mayor Dick Cleveland and current Mayor Andy Daley said the clubhouse remodel would occur within the footprint of the existing building. He noted than the neighbors had submitted an alternative design to the Town Council, but have not yet received a response. He requested that the Commission put an end to the VRD and Town Council’s arrogance. Gretchen Bussey a resident of the neighborhood, spoke to her concerns about parking. She raised concerns about tents,, the process for approving the tents, will the tents have music, and other questions. She asked who is the proposed neighborhood liaison and who will monitor the parking lot. She is concerned that the proposed events center is a large size. Lue Maslak, resident of Sunburst Drive representing herself and her husband, spoke about the time she and her husband put into finding the perfect property to build their house and retire. She is opposed to the proposed co-opting of the clubhouse and noted that the building is 1/3 for golf and 2/3 for events. She noted that the bride’s room appears to be larger than the men’s locker room. This is a residential neighborhood with bicycles and children and the proposal is not compatible. She urged the Commission to denying the project. Jim Lamont, Vail Homeowners Association, thanked those Commissioners who recognized that they had a conflict of interest and stepped down. He added that in projects such as this with 11/20/2012 Page 9 many cross-currents that other conflicts should be made know. The Town should consider adopting a code of ethics rather than simply relying on the conflict of interest rules. He was confused if the neighbor’s alternative plan (referenced by Art Abplanalp) that was prepared by Snowdon/Hopkins Architects had been submitted to the Commission. He asked the attorney representing the neighbors if it has been submitted as a part of the record. Art Abplanalp stated that it had been submitted prior to the last Commission hearing. Jim Lamont asked if the VRD was a lessee of the Town and if any term of that agreement can be overturned by the Town Council. There is confusion over the rolls and that the Town and VRD are one and the same. They are separate entities and the Town can at its discretion modify the agreement. Therefore, what is approved by this Council can be changed by a future Council. Te is amused at the operation plan and finds it inadequate when compared to the Golden Peak operation/management plan. In the Golden Peak Management plan there is a requirement for all parties (including the neighbors) to be consulted on amendments and changes. The proposed management plan submitted is dictatorial and not collaborative. He stated that the current problems at the clubhouse will not go away with the approval of this project and the management plan doesn’t solve any problems. He clarified that the Vail Homeowners are not a neighborhood association and there only obligation is to communicate. He suggested that the proposed building height text should have a separate clubhouse section in the code. He believes there needs to be a paragraph for all parcels and then specifics for the clubhouse. He noted concern that property owner adjacent to other Outdoor Recreation District properties have not been specifically notified about proposed height change and would not support a height increase for all buildings. The lack of landscaping along the south end of the parking lot is symptomatic of this whole process. The Commission, even in their limited role, needs to send the message that the applicant is not being a good neighbor. Commissioner Kurz inquired of Matt Mire, Town Attorney, if approval of this project would jeopardizing the collection of real estate transfer tax (as asserted by Dale Bugby). Matt Mire answered no. Commissioner Rediker inquired about the property covenant and any current or potential violations. Mire Mire said he has issued a legal opinion that he can share with the Commission in executive session, but due to the ongoing litigation he will not disclose that opinion in the hearing. He clarified that private coventents are outside the scope of the Commission scope of review. Commissioner Rediker stated that as he reads the Outdoor Recreation District and he does not read anything about a banquet facility, etc. He asked for clarification. Bill Gibson read from the district stating that the golf course is a permitted use and the clubhouse and related uses are accessory and subject to the review of a conditional use permit. Commissioner Rediker inquired further about what is considered accessory. He does see how someone could object to a pro shop, locker rooms, etc.; but was unclear whether or not a banquet facility would be objectionable or not permitted. Tom Braun, stated that the Town Code is not clear on the specific uses within the club house, but many golf courses include a banquet facility. 11/20/2012 Page 10 Bill Gibson gave an example of City Market which is a grocery store. However, within that grocery store there may be various types of the activities such as a pharmacy, photo development, movie rentals, a deli, etc. Commissioner Rediker noted that some concerns from the neighbors are being overblown and some of their rhetoric is weird. He stated that this proposal is not a wedding chapel. Art Abplanalp state that the covenant language and the Code include very similar language. Dale Bugby added that everyone should read the Pulis deed as it states “only what is required”. Bill Gibson clarified that the covenants are beyond the scope of the Commission’s review. Commissioner Kurz stated his concerns about formalizing a liaison and his concerns about the proposed building height language. Address Jim Lamont’s comments, Commissioner Kurz disclosed that he serves on the Vail Local Marketing District and he is married to the VLMD Coordinator; but this has no influence over him in reviewing this project. Commissioner Bird suggested that the bride room be relabeled on the plans to be a meeting room. She agrees that height needs to be more clearly defined and she is not sold on the parking plan. Commissioner Cartin asked the applicant to clearly identify the proposed conditional use permit area. Commissioner Pratt asked how tents are allowed. Bill Gibson explained that there are two processes. There is a conditional use permit review process for seasonal uses and structures, and there is a special event process through the Committee on Special Events. Commissioner Cartin agreed Jim Lamont’s recommendation to separate the code language regarding building height for clubhouses. He clarified that the Commission is a judicial review body, and does not make a decisions about the configuration of the holes at the golf course. Bill Gibson clarified that the height architectural projections is not unlimited. The Town Code limits there height to be 25% more than the height listed in every zone district. He gave an example of an existing architectural projection in the neighborhood and described how the observatory tower at the Maslak was approved to exceed the height limit of the Two-Family Primary/Secondary District. Commissioner Kurz suggested that the Commission take action on the proposed rezoning and text amendment. Commissioner Pratt noted his concern that the parking study shows enough parking, but anecdotal evidence from the neighbors suggests otherwise. The retaining wall on the south end of the lot should be looked at and reworked to achieve an improved buffer. He recommended that the lawn area included in the conditional use permit area or that tents should not be erected. The management plan seems to be reactive verses proactive. He wonders how all the elements of the management plan are addressed real time during an event. He pointed out that the drainage report speaks to surface drainage to an open ditch. He recommended that the applicant install a sand and oil separator. He would like to see some sort of trigger for the 11/20/2012 Page 11 management plan to return to the Commission for review should a certain number of complaints be received or maybe after one year of operation. Motions were made on the rezoning and text amendments. Tom Braun asked for clarification on the issues of concern. The Commission summarized their concerns about parking and the day of management of events. Commissioner Kurz noted that he does not remember seeing an alternative plan proposal. Commissioner Pratt stated that any alternative plan needs to be presented to the applicant and not to the Commission. Tom Braun noted that they would look into Commissioner Pratt suggestion of a trigger to re- review any approvals. Art Abplanalp noted that the exhibit in the document he submitted earlier in the hearing includes the neighbor’s alterative plan and stated the that Commission should approve what the applicant is proposing. Commissioner Pratt again stated that the decision of what to propose is up to the applicant, not the Commission. 20 minutes 4. A request for a recommendation to the Vail Town Council for a zone district boundary amendment, pursuant to Section 12-3-7, Amendment, Vail Town Code, to allow for a rezoning of the Vail Golf Course parking lot from the General Use District to the Outdoor Recreation District, located at 1775 Sunburst Drive/Lot 3, Sunburst Filing 3, and setting forth details in regard thereto. (PEC120037) Applicant: Town of Vail, represented by Greg Hall Planner: Bill Gibson ACTION: Recommendation of approval MOTION: Kurz SECOND: Rediker VOTE: 5-0-2 (Pierce and Hopkins recused) 20 minutes 5. A request for a recommendation to the Vail Town Council on prescribed regulation amendments, pursuant to Section 12-3-7, Amendment, Vail Town Code, to allow for amendments to Section 12-8B-7, Height, Vail Town Code, to increase the allowable building height within the Outdoor Recreation District, and setting forth details in regard thereto. (PEC120039) Applicant: Town of Vail, represented by Greg Hall Planner: Bill Gibson ACTION: Recommendation of approval MOTION: Kurz SECOND: Cartin VOTE: 5-0-2 (Pierce and Hopkins recused) 6. A request for the review of conditional use permits, pursuant to Section 12-9C-3, Conditional Uses, Vail Town Code, for a healthcare facility and a public building and grounds, to allow for the redevelopment of the Town of Vail municipal site with a medical research, rehabilitation, and office building and a municipal office building located at 75 and 111 South Frontage Road West/ Unplatted, and setting forth details in regard thereto. (PEC120012) 11/20/2012 Page 12 Applicant: Vail MOB, LLC, represented by Triumph Development and Town of Vail, represented by Consilium Partners, Vail Planner: Warren Campbell ACTION: Withdrawn 7. A request for the review of a variance from Section 12-6G-6, Setbacks, Vail Town Code, pursuant to Chapter 12-17, Variances, Vail Town Code, to allow for the construction of a garage within the setbacks, located at 4192 Columbine Way/Lots 25 & 26, Bighorn Terrace, and setting forth details in regard thereto. (PEC120027) Applicant: Anne Upton, represented by Pierce Architects Planner: Bill Gibson ACTION: Table to December 10, 2012 MOTION: Kurz SECOND: Cartin VOTE: 7-0-0 8. Approval of October 22, 2012 minutes MOTION: Kurz SECOND: Cartin VOTE: 7-0-0 9. Information Update 10. Adjournment MOTION: Kurz SECOND: Bird VOTE: 5-0-0 The applications and information about the proposals are available for public inspection during regular office hours at the Town of Vail Community Development Department, 75 South Frontage Road. The public is invited to attend the project orientation and the site visits that precede the public hearing in the Town of Vail Community Development Department. Please call (970) 479-2138 for additional information. Sign language interpretation is available upon request with 24-hour notification. Please call (970) 479-2356, Telephone for the Hearing Impaired, for information. Community Development Department Published November 9, 2012, in the Vail Daily. 11/20/2012 Page 1 DESIGN REVIEW BOARD AGENDA PUBLIC MEETING November 7, 2012 Council Chambers 75 South Frontage Road West - Vail, Colorado, 81657 **Order and times of agenda items are subject to change** MEMBERS PRESENT MEMBERS ABSENT Tom DuBois Andy Forstl Brian Gillette Rollie Kjesbo Libby Maio LEGAL TRAINING 12:30pm Matt Mire, Town Attorney will provide a presentation PROJECT ORIENTATION 1:00pm SITE VISITS 1. Mullaly Residence – 288 Bridge Street 2. Graham Residence – 123 Willow Place 3. Esteve, Barrios, and DeLaLama Residences – 520 East Lionshead Circle 4. Bridge Street Lodge – 278 Hanson Ranch Road 5. Lamina Jewelry – 1 Willow Bridge Road 6. Golf Course Clubhouse – 1775 Sunburst Drive 7. Lionshead RV Lot – 350 South Frontage Road West MAIN AGENDA 3:00pm 1. Mullaly Residence DRB120530 / 10 minutes Warren Final review of a change to approved plans (window) 288 Bridge Street Unit R-2 (Rucksack Building)/Lot D, Block 5A, Vail Village Filing 1 Applicant: Margo Mullaly, represented by VMD Architects ACTION: Tabled to November 21, 2012 MOTION: Maio SECOND: Forstl VOTE: 4-0-1 (DuBois recused) 2. Graham Residence DRB120546 / 10 minutes Warren Final review of changes to approved plans (roof material) 123 Willow Place Unit 3 (Summers Lodge)/Lot 5, Block 6, Vail Village Filing 1 Applicant: Richard and Kimberly Graham, represented by VMD Architects ACTION: Approved MOTION: Kjesbo SECOND: Maio VOTE: 4-0-1 (DuBois recused) 3. Esteve, Barrios, and DeLaLama Residences DRB120433 / 15 minutes Bill Final review of an addition (bedrooms) 520 East Lionshead Circle (Lionshead Centre) / Lot 5, Block 1, Vail Lionshead Filing 1 Applicant: Suman Architects ACTION: Tabled to November 21, 2012 MOTION: Kjesbo SECOND: Maio VOTE: 5-0-0 11/20/2012 Page 2 4. Bridge Street Lodge DRB120536 / 15 minutes Warren Final review of a minor exterior alteration (landscaping) 278 Hanson Ranch Road (Bridge Street Lodge)/Lots A & B, Block 5A, Vail Village Filing 1 Applicant: Bridge Street Lodge Condo Association, represented by Green Valley Landscaping Inc. ACTION: Tabled to November 21, 2012 MOTION: Kjesbo SECOND: Gillette VOTE: 5-0-0 5. Lamina Jewelry DRB120537 / 10 minutes Warren Final review of a new sign (business identification) 1 Willow Bridge Road/Lot 2 Sonnenalp Subdivision Applicant: One Willow Bridge Commercial LLC, represented by Sign Design & Graphics LLC ACTION: Approved with condition(s) MOTION: Kjesbo SECOND: Gillette VOTE: 5-0-0 CONDITION(S): 1. The applicant shall apply a satin finish clear coat on the copper background to reduce the reflectivity of the sign. 6. Town of Vail DRB120544 / 45 minutes Bill Conceptual review of an addition (golf course clubhouse) 1775 Sunburst Drive (Vail Golf Course)/Unplatted and Lot 3, Sunburst Filing 3 Applicant: Town of Vail, represented by Greg Hall ACTION: Conceptual, no vote 7. Lionshead RV Lot Cell Tower DRB120474 / 15 minutes Warren Final review of new construction (temporary cellular antenna) 350 South Frontage Road West/Lot 1, Block 2, Vail Lionshead Filing 1 Applicant: Town of Vail, represented by Ralph Walker ACTION: Approved with condition(s) MOTION: Kjesbo SECOND: Maio VOTE: 5-0-0 CONDITION(S): 1. The applicant shall resolve all Town of Vail staff concerns with regard to the location and orientation of the cellular on wheels prior to submitting an application for a Building Permit. 2. The applicant shall remove the cellular on wheels and all associated equipment and improvements by no later than May 1, 2013. STAFF APPROVALS Wallner Residence DRB120500 Warren Final review of a minor exterior alteration (windows, door) 1141 Casolar Del Norte Unit A/Lot A-7, Block A, Lion’s Ridge Filing 1 Applicant: Jack and Janie Wallner, represented by Stephen O’Brien Centennial Bank DRB120507 Bill Final review of a sign (business identification) 2111 North Frontage Road West/Vail Das Schone Filing 3 Applicant: West Vail Associates, represented by Alison Dickson Vail Golf Course DRB120508 Bill Final review of a minor exterior alteration (landscaping) 1775 Sunburst Drive/Unplatted Applicant: Vail Recreation District, represented by Scott O’Connell 11/20/2012 Page 3 Prince Victoria LLP DRB120509 Warren Final review of changes to approved plans (landscaping) 616 Forest Road/ Lot 5, Block 1, Vail Village Filing 6 Applicant: Prince Victoria LLP, represented by Scott Turnipseed Mill Creek Court DRB120513 Rachel Final review of changes to approved plans (awning) 302 Hanson Ranch Road/Lot I, Block 5A, Vail Village Filing 5 Applicant: Montage Properties, represented by Jon Stevenson Mill Creek Court DRB120514 Rachel Final review of a sign application (building identification) 302 Hanson Ranch Road/Lot I, Block 5A, Vail Village Filing 5 Applicant: Montage Properties, represented by Jon Stevenson Solaris DRB120515 Warren Final review of a sign application (public parking on private property) 141 East Meadow Drive (Solaris)/Lot P, Block 5D, Vail Village Filing 1 Applicant: Solaris, represented by Jon Boord Thomas Residence DRB120516 Warren Final review of a minor exterior alteration (garage doors) 4027 Lupine Drive/Lot 6, Block 1, Bighorn 1st Applicant: Trudy F. Thomas Snow Forest Chalet DRB120518 Rachel Final review of changes to approved plans (windows) 186 Forest Road/ Lot 9, Block 7, Vail Village Filing 1 Applicant: Gies Architects, Inc. Quiksilver/Roxy DRB120519 Warren Final review of sign application (business identification) 675 Lionshead Place Unit P214 (The Arrabelle at Vail Square)/ Lot 1 & 2, Lionshead Filing 6 Applicant: Vail Resorts, represented by Sign Design One Willow Bridge Commercial DRB120521 Rachel Final review of changes to approved plans (landscape planter) 1 Willow Bridge Road/ Lot 2, Sonnenalp Subdivision Applicant: One Willow Bridge Commercial, LLC, represented by Sharon Cohn Dolgin Residence DRB120522 Warren Final review of a minor exterior alteration (A/C condenser) 174 Gore C21reek Drive/Lot A, Block 5C, Vail Village Filing 1 Applicant: 248 LAV LLC, represented by Jeffrey Manley Lapin Residence DRB120523 Bill Final review of changes to approved plans (landscaping) 232 West Meadow Drive/Lot 7, Vail Village Filing 2 Applicant: Mervin Lapin, represented by Benno Scheidegger Lapin Residence DRB120524 Bill Final review of changes to approved plans (entry door) 232 West Meadow Drive/Lot 7, Vail Village Filing 2 Applicant: Mervin Lapin, represented by Hans Berglund 11/20/2012 Page 4 Vail 21 DRB120526 Warren Final review of a minor exterior alteration (landscaping) 521 East Lionshead Circle/Lot 3, Block 1, Vail Lionshead Filing 1 Applicant: Vail 21 Condominium Association Inc, represented by Geoffrey Wright Deighan Residence DRB120528 Warren Final review of a minor exterior alteration (window removal) 2572 Cortina Lane/Lot 3, Block F, Vail Das Schone Filing 1 Applicant: Robin L. Deighan, represented by SRE Building Associates Wolff/Pierce Residence DRB120529 Warren Final review of a minor exterior alteration (repaint) 2724 Bald Mountain Road/Lot 28, Block 3, Vail Village Filing 13 Applicant: Larry Wolff Tanous Residence DRB120534 Warren Final review of a minor exterior alteration (doors and windows) 4580 Racquest Club Drive Building 3 Unit 5/Unplatted Applicant: Joanie Tanous, represented by Ankerholz Inc. Beckley Residence DRB120535 Tom Final review of a minor exterior alteration (landscaping) 2508 Arosa Drive/Lot 11, Block C, Vail Das Schone Filing 1 Applicant: Travis and Kathy Beckley, represented by Larry Kalusin Suszynski Residence DRB120538 Warren Final review of changes to approved plans (deck) 1481 Aspen Grove Lane/Lot 1, Block 2, Lion’s Ridge Filing 1 Applicant: Kristina and Conrad Suszynski, represented by David Herrell The applications and information about the proposals are available for public inspection during regular office hours in the project planner’s office, located at the Town of Vail Community Development Department, 75 South Frontage Road. Please call 479-2138 for information. Sign language interpretation available upon request with 24 hour notification. Please call 479-2356, Telephone for the Hearing Impaired, for information. 11/20/2012 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: November 20, 2012 ITEM/TOPIC: A work session to receive instruction from the Vail Town Council on the Council's initiative to preserve the character of Vail Village. PRESENTER(S): George Ruther Tom Braun, Braun Associates ACTION REQUESTED OF COUNCIL: A presentation will be made seeking confirmation of a problem statement, project goals, project scope, and desired outcomes. The Vail Town Council is asked to listen to the presentation and provide feedback on the questions asked. BACKGROUND: Resolution No. 23, Series of 2008, approved by the Vail Town Council on September 16, 2008, included amendments to Goal 1 of the Master Plan, which states the following: "Encourage high quality, redevelopment while preserving the unique architectural scale of the village in order to sustain its sense of community and identity." Within this Goal an objective and policy statements were added addressing the the "historic" importance of architecture, strucutres, landmarks, plazas and features in preserving the character of Vail Village. The following action step was identified in the Master Plan to achieve the adopted objective and policy: "Compile a list and develop a map identifying the location of potential strucutres, landmarks, plazass and other similar features that may be of historical importance." STAFF RECOMMENDATION: The Commuity Development Department recommends the Vail Town Council instructs staff to proceed forward with the initiative to preserve the character of Vail Village. ATTACHMENTS: Power Point Presentation 11/20/2012 Vail Village Character Study 11/20/2012 Vail Village Character Study VAIL VILLAGE 11/20/2012 Vail Village Character StudyVail Village Master Plan Goal #1 Encourage high quality redevelopment while preserving the architectural scale of the Village in order to sustain its sense of community and identity. 11/20/2012 Vail Village Character StudyVail Village Master PlanObjective 1.4 Recognize the “historic” importance of the architecture, structures, landmarks, plazas and features in preserving the character of Vail Village. 11/20/2012 Vail Village Character StudyVail Village Master Plan Policy 1.4.1 The historical importance of structures, landmarks, plazas and other similar features shall be taken into consideration in the development review process.Policy 1.4.2The town shall grant flexibility in the interpretation and implementation of its regulations and guidelines to help protect and maintain the existing character of the Vail VillagePolicy 1.4.3Identification of “historic” importance shall not be used as the sole means of preventing or prohibiting development in Vail Village. 11/20/2012 Vail Village Character StudyPurpose of Today’s DiscussionConfirm the “task at hand” Confirm the goals/objectives of this effortConfirm the work products and outcomeConfirm the approach/scope of work 11/20/2012 Vail Village Character Study Vail Village Development Review “Tools”The Vail Plan Zoning Regulations Design Review Guidelines Vail Village Urban Design Guide Plan Vail Village Urban Design Considerations 11/20/2012 Vail Village Character Study. . . . . to identify aspects of the physical character of the Village and to assure as far as possible that future changes will be consistent with the established character, and will make positive contributions to the quality of life. . . . . recent rapid growth, both in size and popularity, has introduced new pressures for development, which many feel threaten the unique qualities from which that success has been derived. 11/20/2012 Vail Village Character Study There are rapidly increasing land values and resulting pressures to expand existing buildings, infill parcels, and even totally redevelop parcels less than 15 years old. This pressure for growth has brought with it the potential for significant change. That is not to imply that all growth and change in Vail is negative . There are many areas that are underdeveloped. The actual area of Vail that gives it its unique character is but a small area of the Village. There are definitely opportunities to extend the character of the Core beyond its current limits. 11/20/2012 Vail Village Character Study. . . . . to identify aspects of the physical character of the Village and to assure as far as possible that future changes will be cons istent with the es tablished character, and will make positive contributions to the quality of life. . . . . recent rapid growth, both in size and popularity, has introduced new pressures for development, which many feel threaten the unique qualities from which that success has been derived. There are rapidly increasing land values and resulting pressures to expand existing buildings, infill parcels, and even totally redevelop parcels less than 15 years old. This pressure for growth has brought with it the potential for significant change. That is not to imply that all growth and change in Vail is negative. There are many areas that are underdeveloped. T he actual area of Vail that gives it its unique character is but a small area of the Village. There are definitely opportunities to extend the character of the Core beyond its current limits. -Vail Village Urban Design Guide Plan, 1980 11/20/2012 Vail Village Character Study GORE CREEK DRIVE 11/20/2012 Vail Village Character Study MILL CREEK COURT BUILDING 11/20/2012 Vail Village Character StudyPEPI’S 11/20/2012 Vail Village Character Study KIANDRA LODGE/ONE WILLOW PLACE 11/20/2012 Vail Village Character Study GOLDEN PEAK HOUSE/BRIDG E STREET LODGE 11/20/2012 Vail Village Character Study BELL TOWER BUILDING 11/20/2012 Vail Village Character Study THE BUILDINGS 11/20/2012 Vail Village Character Study THE BUILDINGS 11/20/2012 Vail Village Character Study THE BUILDINGS 11/20/2012 Vail Village Character Study PLACES AND SPACES 11/20/2012 Vail Village Character Study PLACES AND SPACES 11/20/2012 Vail Village Character Study STREETS AND CORRIDORS 11/20/2012 Vail Village Character StudyVIEWS 11/20/2012 Vail Village Character Study WINDOWS AND DOORS 11/20/2012 Vail Village Character StudyDETAILING 11/20/2012 Vail Village Character Study RECENT PROJECTS 11/20/2012 Vail Village Character Study THE QUESTION AT HANDAs buildings in the Village continue to re-develop or other changes occur in the Village, are the Town’s current regulations, design standards and guidelines sufficient to ensure that the special character of Vail Village is not just maintained but also enhanced? 11/20/2012 Vail Village Character Study PROJECT GOALS/OBJECTIVES•Identify buildings, structures, landmarks, plazas and other features that define or contribute to the character of Vail Village. •Re-evaluate regulatory tools with respect to how they can preserve the unique architectural scale of Vail Village in order to sustain its sense of place. •Assess potential refinements to regulatory tools and potential alternatives to regulatory tools •Determine strategy/steps for implementation 11/20/2012 Vail Village Character Study PROJECT OUTCOME•Define the features that contribute to the character of Vail Village •Answer the question –are the Town’s current regulations, design standards and guidelines sufficient to ensure that the special character of Vail Village is not just maintained but also enhanced?•If “yes”, we’ve done our job•If “no”, we’ve defined a strategy for implementing the tools needed to ensure the Village’s character is maintained and enhanced 11/20/2012 Vail Village Character Study SCOPE/APPROACH TO PROJECTStep #1 -Data Gathering/Inventory of VillageStep #2 -Evaluate existing regulations and guidelines Step #3 -Community Meeting(s) Step #4 -Evaluate alternative approachesStep #5 –Define Next Steps 11/20/2012 Vail Village Character StudyVillage Inventory and Evaluation –On-goingHost Community Meeting #1 -DecemberEngage Stakeholders Joint TC/PEC Work Session #1 -JanuaryEvaluate Alternative Approaches Host Community Meeting #2 -FebruaryPEC Work Session #2 -MarchTC Work Session #3 -AprilSCHEDULE/NEXT STEPSApril 16 th –final TC presentation 11/20/2012 Vail Village Character Study Confirm “task at hand” Confirm project goals/objectives Confirm approach to project/scopeConfirm project outcome WRAP UP 11/20/2012 Vail Village Character Study 11/20/2012 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: November 20, 2012 ITEM/TOPIC: Information Update and Attachments: 1) Follow up information from VLMD Summer Intercept 2012 Study - Kelli McDonald; 2) Follow up information for the 2012 Economic Impact Study of Special Events - Kelli McDonald; 2) September Vail Business Review-3rd Quarter - Sally Lorton; and 3) Vail Valley Drive Traffic Information - Dwight Henninger As a follow up to our discussion on traffic enforcement here are the types of work product produced to assist the officers in determining enforcement efforts and to see if there are engineering issues that need to be addressed. As you can see on the attached map most of the crashes are between Blue Cow Chute and Golden Peak. Additionally from the attached table you will notice that almost all of the crashes are during the ski season. Year 2010: 19 crashes; Year 2011: 14; Year 2012: 9; Total: 42. Only 6 of these crashes are during non-ski season. ATTACHMENTS: 2013 Intercept Study Memorandum Special Event Economic Impact memorandum September Vail Business Review - 3rd Qtr Accidents on Vail Valley Drive diagram MVAs on Vail Valley Drive 11/20/2012 MEMO To: Vail Town Council CC: Kelli McDonald, Chris Romer From: Bryant Leech, Doug Westenskow Re: 2013 Vail Summer Intercept Study The following is provided as response to questions raised by the Vail Town Council at the November 6, 2012 work session regarding the Summer Intercept Study completed by Vail Resorts market research team on behalf of the Vail Local Marketing District during summer 2012. Please let us know any questions. 1. What are the key takeaways and recommended actions? • Slide 5 has many of my recommendation but here is the quick wrap up: o The recommendation is we should leverage our high satisfaction scores and use our clientele to recommend our product. We need to continue to remind families about our resort and promote our family friendly atmosphere. In addition, we should align our summer message with the winter message to attract international clientele. o The key takeaways were that Vail¹s clientele are still wealthy families looking for a relaxing vacation with their children. These clients are very happy with the amenities and activities we provide and enjoy the scenic beauty of Vail in addition to spending time on family oriented activities. 2. How does the planned infrastructure for Epic Discovery fit with the low exertion family activities outlined in the research? • Zip lining fits perfectly into our model of low excursion family oriented activities. It does not take a lot of effort to go zip line and in marketing this activity we need to focus on the family fun atmosphere that this activity presents. It will be perfect considering our clientele are interested in entertaining their children without a high level of excursion. 3. Is the international guest underrepresented in this report? • We don¹t believe the international guest is underrepresented and if they are it is no less than the winter. International guests participate in our activities around the village just like the rest of the guests and have just as much chance of being surveyed as our domestic guest. With large efforts from our marketing teams to bring international guest to Vail for the winter it doesn¹t surprise us that summer would have a lower percentage of international guests. 4. Please explain the difference in responses relative to event answers from respondents in slides 16, 17 and 18 • Slide 16: This slide shows the importance people place in Vail putting on different events 11/20/2012 and activities throughout the summer. This is NOT interest level in new events although that might be a good addition for next year. • Slide 17- This question is directed at what events guests would be interested in returning for. This is not directed to find out about events we currently run and is trying to find out what new events a guest would be interested in. In surveying, we did not find this question to be an issue, most guests understood that this was about new events and answered accordingly. Our clientele would be interested in new concerts and festivals. If we added concerts and festivals in line with our customer¹s interests we could see a boost in visitation. • Slide 18- This slide is interested in finding out what kind of activities guest participated in. I would say that there is a chance that concert/festivals are under represented since our surveyors might miss a guest that would go directly to a venue like ford park and would then not be represented in our sample. The low representation of that activity should not deter future concerts and festivals since guests commented that is what they are interested in seeing more of. Overall this slide does show that most of our guest do participate in activities that are family oriented and do not require a high level of excursion. 5. Slide 21 please give more detail on breakout of Denver, Boulder, Greeley • The PMSA (Primary Metropolitan Statistical Area) is a tool as defined by the Census Bureau. Additional information and detailed breakouts have been added per the request of the council. 11/20/2012 Town of Vail 2012 Summer Intercept Final Report November 6th 2012 Photo by Jack Affleck 11/20/2012 Objectives • To gain a picture of where Town of Vail guests reside and how satisfied they are with their experience. • To identify which summer events and activities guests participate in. • To understand additional event themes that guests would be interested in seeing. Methodology • Intercept surveys are conducted around Vail Village and Lionshead in a random fashion to obtain a diverse sample. • 1,264 Intercept Surveys were conducted between May 25th-September 3rd • Surveys are conducted between 10-4pm Wednesday thru Sunday Sample Sizes 2012 Study - 1,264 2010 Study - 1,267 2007 Study - 1,133 2 Town of Vail | 11/6/12 Objectives and Methodology 11/20/2012 3 Town of Vail | 11/6/12 Executive Summary Satisfaction ü Town of Vail NPS was an 82. • Town of Vail NPS has increased when compared to the last two studies in 2007 & 2010. ü Overall experience satisfaction increased compared to two years ago. ü Value for price paid has increased compared to the last two surveys. Visitation ü There was an increase (+17%) in the number of guests who chose to fly into Colorado instead of driving, a possible sign of a recovering economy. ü There was an increase (+8%) of guests who stayed in Paid Lodging when compared to last season, possibly due to a recovering economy. ü Activities that do not include a high level of physical exertion seem to be the most popular during the summer which coincides with one of the main reasons they visit Vail for “Rest and Relaxation”. 11/20/2012 4 Town of Vail | 11/6/12 Executive Summary Continued… Events and Activities ü Over 80% of respondents stated that it is important for Vail to offer special events through out the summer. ü Music Festivals/Concerts and Sporting Events continue to be the top events that guests would back to Vail specifically for. Guest Demographics ü The Mexico and England markets have continued to grow year over year. ü The number of respondents who mentioned that they are here with family (including kids) increased (4%) from last year. ü The mean income of respondents has increased (+$5,000) from the respondents in 2010. ü Other demographics are generally consistent with the study done two years ago. 11/20/2012 5 Town of Vail | 11/6/12 Recommendations • Our customers are very happy with their experience at Vail, shown through the high NPS and satisfaction scores, continue to drive our marketing messages to these core clients. •  Families are becoming a larger percentage of our guests, continuing to market towards families could help increase overall Vail visitation. • Mexico and England are our largest international markets, showing continuous growth year over year. Aligning Vail’s summer marketing message to attract international clientele could boost summer visitation. • Low exertion family oriented activities will have the best adoption from our guests. With signs of the economy recovering we need to continue to push for new activities that will be in line with these guests interests. 11/20/2012 Net Promoter Score & Satisfaction November 6th 2012 Photo by Jack Affleck 11/20/2012 7 Net Promoter Score Summer 2012: Active Promoter (84%) – Detractors (2%) = NPS (82) Not only will a guest with a higher recommendation have a higher propensity to return, but will actively promote the resort to other prospective guests – the most effective form of marketing. A Net Promoter Score of 75 is considered to represent world-class loyalty. •  Town of Vail NPS has increased when compared to the last two studies in 2007 & 2010. •  An NPS of 82 is considered to be an excellent score. 84% 75% 69% 14% 22% 24%7% 3% 0%25%50%75%100% Summer '12 Summer '10 Summer '07 Active PromoterPassive SupporterDetractor NPS=82 NPS=72 NPS=62 Summer 2012 (n=1259) Town of Vail | 11/6/12 | On a scale of 0 - 10 (0=Not at all likely, 10=Highly likely), how likely would you be to recommend Vail to your friends/family as a summer vacaKon desKnaKon? 11/20/2012 8 Town of Vail | 11/6/12 | Where 1 is not saKsfied at all and 5 extremely saKsfied, how saKsfied are you with yo overall experience in Vail? 90% 70% 9% 27%3% 0%25%50%75%100% Summer '12 Summer '10 5-Extremely Satisfied4321-Not Satisfied at All Mean=4.9 Mean=4.7 •  90% of the respondents were “Extremely Satisfied” with their overall experience in Vail this summer. •  Nearly all respondents were satisfied with their overall experience in Vail year over year. Overall Experience Summer 2012 (n=1207) 11/20/2012 9 Town of Vail | 11/6/12 | Where 1 is not saKsfied at all and 5 extremely saKsfied, how saKsfied are you with t value for price paid for this trip? Value for Price Paid 71% 64% 46% 22% 27% 5% 27%24% 8% 0%25%50%75%100% Summer '12 Summer '10 Summer '07 5-Extremely Satisfied4321-Not Satisfied at All •  Satisfaction with the price paid for this trip has increased. Guests are generally satisfied as they feel there is a better value for their dollar. Summer 2012 (n=605) Mean=4.6 Mean=4.5 Mean=4.2 11/20/2012 Visitation November 6th 2012 Photo by Jack Affleck 11/20/2012 11 Town of Vail | 11/6/12 | What is the purpose of this visit to Vail? Purpose of Visit •  Enjoying the Natural Beauty of the Rocky Mountains and Rest and Relaxation continue to be the main reasons why guests visit Vail in the summer. 52% 50% 28% 24% 19% 6% 5% 3% 3% 2% 1% 1% 7% 21% 56% 15% 8% 6% 1% 2% 3% 1% 11% 0%10%20%30%40%50%60% Enjoying the Natural Beauty of the Rocky Mtns Rest and Relaxation *Enjoyment of the Town (shopping, dining, leisure) *Participate in Outdoor Activities Visiting Friends/ Family Attend Special Event Combining Business w/ Pleasure *Wedding Business Trip/ Conference Attend Competitive Sporting Event Previous Experience Medical Treatment/ Consultation Other Summer '12 Summer '10 Some Other Reasons: Vacation, To get away from the heat, and Birthday . *These purposes were added for the 2012 study Summer 2012 (n=964) 11/20/2012 12 Town of Vail | 11/6/12 Market Segment •  Over ¾ of all respondents were overnight guests to Vail this summer. 17% 18% 9% 5% 10% 19%56% 47% 63% 3% 3% 6%3%19% 22% 0%25%50%75%100% Summer '12 Summer '10 Summer '07 LocalIn-state Day/Drive Day In-state Overnight/Drive OvernightOut-of-state/Domestic Destination International Summer 2012 (n=1244) 11/20/2012 13 Town of Vail | 11/6/12 | Prior to this trip, when did you last visit Vail? Previous Visitation •  Nearly 20% of respondents said that it was their first visit to Vail. •  Over 1/3 of respondents had visited Vail in the past but hadn’t been here since before last summer. 12%16%17%36%19% 0%25%50%75%100% Summer '12 This Summer 2012 Last Winter 11/12 Last Summer 2011 Before Last Summer First Visit Summer 2012 (n=954) 11/20/2012 14 Town of Vail | 11/6/12 | What type of accommodaKons are you using this trip? Lodging •  There was an increase (+8%) of guests who stayed in Paid Lodging when compared to last season, possibly due to a recovering economy. 49% 41% 49% 10% 12% 13% 7% 8% 9% 7% 11%4% 24% 28% 12%11% 3% 4% 0%25%50%75%100% Summer '12 Summer '10 Summer '07 Paid LodgingFriends/Family2nd HomeTimeshareOtherPrimary Residence Summer 2012 (n=1254) 11/20/2012 Events and Activities November 6th 2012 Photo by Jack Affleck 11/20/2012 16 Town of Vail | 11/6/12 | Where 1 is not at all important and 5 extremely important, how important is it for Vail to offer a variety of special events throughout the summer? Importance of Having Events? •  Over 80% of respondents stated that it is important for Vail to offer special events through out the summer. 68% 45% 51% 13% 23% 21% 13% 16% 19% 6% 3% 9% 5% 5% 0%25%50%75%100% Summer '12 Summer '10 Summer '07 5-Extremely Important4321-Not At All Important Mean=4.4 Mean=3.9 Mean=4.1 Summer 2012 (n=955) 11/20/2012 17 Town of Vail | 11/6/12 | What one type of summer event would you most likely come back to Vail for? 53% 14% 11% 7% 6% 3% 2% 5% 37% 23% 7% 7% 9% 5% 5% 9% 50% 20% 11% 9% 6% 4% 0%10%20%30%40%50%60% Music Festivals/Concerts Sporting Events I would not come back just for a summer event Art Festivals Food Festivals Holiday Events (4th of July, Labor Day, etc) Seasonal Events (Oktoberfest) Other-Specify Summer '12*Summer '10Summer '07 •  Music Festivals/Concerts and Sporting Events continue to be the top events that guests would back to Vail specifically for. •  Over ½ half of guests mentioned Music Festivals and Concerts as an event they would return for. Summer 2012 (n=764) * The list of options was expanded in 2010. What Type of Event Would You Come Back to Vail For? 11/20/2012 18 Town of Vail | 11/6/12 | Which of the following acKviKes have you parKcipated in (or plan to) on this trip 43% 40% 38% 28% 25% 20% 19% 9% 8% 7% 6% 6% 6% 5% 39% 24% 22% 16% 29% 7% 13% 7% 12% 7% 5% 9% 7% 12% 2% 49% 0%10%20%30%40%50%60% Hiking Shopping Rest/ Relaxation Sightseeing Mtn Biking Walking Scenic Chairlift Rides Road Biking Golf Fishing Horseback Riding Whitewater Rafting Elegant Restaurant Dining Performing Arts/ Cultural Events/ Concerts Bungee Trampoline Summer '12 Summer '10 •  Hiking continues to be the most popular summer activity at Vail. •  Activities that do not include a high level of physical exertion seem to be the most popular during the summer which coincides with one of the main reasons they visit Vail for “Rest and Relaxation”. Summer 2012 (n=964) Top 15 Activities 11/20/2012 Guest Demographics November 6th 2012 Photo by Jack Affleck 11/20/2012 20 Town of Vail | 11/6/12 | What is the zip code/country of your primary residence? Top 10 State Visitation •  As destination guests are starting to travel more, the percentage of guests visiting from other parts of Colorado has decreased. •  Guests from Texas, California and Illinois remain the largest markets of destination guests. 43% 9% 5% 4% 3% 2% 2% 2% 2% 50% 3% 4% 2% 2% 2% 6% 4% 5% 3% 2% 2% 2% 3% 2% 1% 1% 3% 8% 8% 30% 0%10%20%30%40%50%60% Colorado Texas California Illinois Florida Kansas Georgia Minnesota Missouri New York Summer '12 Summer '10 Summer '07 Summer 2012 (n=1209) 11/20/2012 21 Town of Vail | 11/6/12 | What is the zip code/country of your primary residence? Top 10 PMSA/MSA Visitation •  The top three destination PMSA/MSA’s are Chicago, Dallas and Houston. 26% 4% 4% 3% 3% 2% 2% 2% 2% 2% 24% 3% 2% 1% 2% 1% 1% 2% 2% 3% 2% 1% 2% 1% 2% 1% 2% 2% 1% 3% 3%3% 25% 0%10%20%30%40% Denver, Boulder, Greeley, CO Chicago, IL Dallas, TX Colorado Springs, CO Houston, TX Austin-San Marcos, TX Atlanta, GA Minneapolis-St. Paul, MN-WI, MN Kansas City, MO-KS, MO Phoenix-Mesa, AZ New York, NY Summer '12 Summer '10 Summer '07 Summer 2012 (n=893) 11/20/2012 22 Town of Vail | 11/6/12 | What is the zip code/country of your primary residence? Local Visitation •  Local Markets visitation was similar to two year ago •  The locals market makes up 15% of our visitation 47% 22% 20% 7% 2% 1% 1% 46% 4% 2% 2% 1% 24% 18% 0%10%20%30%40%50% Vail Cordillera/Edwards Avon Eagle Midturn Dotsero Wolcott Summer '12 Summer '10 Summer 2012 (n=893) 11/20/2012 23 Town of Vail | 11/6/12 | What is the zip code/country of your primary residence? Top 10 Front Range Visitation •  Front Range Markets are similar to the previous study we conducted •  Colorado Front range guests make up 25% of our visitation 17% 7% 4% 4% 3% 3% 2% 2% 2% 15% 4% 4% 4% 4% 3% 2% 3% 2% 5% 5% 0%10%20%30% Denver Boulder Aurora Cenntenial Arvada Colorado Springs Littleton Highlands Ranch Fort Collins Parker Summer '12 Summer '10 Summer 2012 (n=893) 11/20/2012 24 Town of Vail | 11/6/12 | What is the zip code/country of your primary residence? Top 10 Country Visitation •  The Mexican and English visitors continued to grow year over year. 26% 17% 11% 6% 3% 3% 3% 3% 3% 24% 3% 0% 9% 3% 3% 19% 2% 3% 2% 5% 3% 0% 42% 26% 16% 5% 29% 9% 6% 19% 0%10%20%30%40%50% Mexico England Canada Germany Australia Brazil Ireland Italy Spain Other Foreign Summer '12 Summer '10 Summer '07 Summer 2012 (n=35) 11/20/2012 25 Town of Vail | 11/6/12 | Who are you here with: Who are you here with? •  The number of respondents who mentioned that they are here with family (including kids) increased (4%) from last year. •  Most results are consistent year over year. 8% 31% 30% 41% 37% 40% 8% 8% 12% 14% 16% 8% 4% 3% 26%4% 3% 0%25%50%75%100% Summer '12 Summer '10 Summer '07 Self Spouse/Significant Other Family (including kids) Friends Family and Friends Group Conference Wedding Summer 2012 (n=958) 11/20/2012 26 Town of Vail | 11/6/12 | Would you mind telling me which one of these your household fits into? 7% 9% 12% 11% 16% 11% 12% 16% 17% 13% 15% 17% 13% 9% 10% 10% 13% 16% 13% 9% 7% 15%5%5%8%4% 0%25%50%75%100% Summer '12 Summer '10 Summer '07 $0-$29,000 $30,000-$49,999 $50,000-$74,999 $75,000-$99,999 $100,000-$124,999 $125,000-$149,999 $150,000-$199,999 $200,000-$499,999 $500,000-$749,999 $750,000-$999,999 $1 million and over Income •  The mean income of respondents has increased (+$5,000) from the respondents in 2010. Mean=$142,005 Mean=$136,981 Mean=$207,736 Summer 2012 (n=994) 11/20/2012 Photo Credit: Jack Afflec For questions, please contact: Bryant Leech: Bleech@vailresorts.com or Doug Westenskow: Dwestenskow@vailresorts.com 11/20/2012 4940 Pearl East Circle, Suite 103 • Boulder, CO 80301 • 303/449-6558 • 303/449-6587 FAX • www.rrcassoc.com Date: November 14, 2012 To: Kelli McDonald and Sybill Navas, Town of Vail From: Chris Cares and David Becher, RRC Associates Re: Followup on Vail Town Council questions regarding economic impact of special events This memo provides a brief response to several questions posed by Town Council at our meeting last week regarding the economic impact of special events on the Town of Vail. Please note that selected slides from our presentation have been updated in response to these issues, and those slides are attached to this memo. 1. Snow Daze and Holidaze research still to come. We anticipate conducting survey work at Snow Daze and Holidaze in December in order to complete the work program for this year. We will be adding those two events to our summary reports in early January. 2. Proportion of shopping expenditures in Town of Vail which are taxable has been reduced from 95 percent to 80 percent. For purposes of estimating the sales tax impacts of “shopping (groceries, souvenirs, clothing, gifts, etc.),” we have adjusted our economic impact model to assume that 80 percent of such expenditures are taxable, rather than the 95 percent amount we had assumed in our original analysis. This is based on analysis conducted by Judy Camp which found that approximately 80 percent of reported retail store sales in Vail are taxable (with the remaining 20 percent non-taxable as a result of being shipped out of town, particularly in the jewelry and art categories). The updated sales tax impact estimates are reflected in an attached slide. 3. Farmer’s Market economic impact was questioned as being too high. We have evaluated this question in several ways. As we said at the meeting, attendance estimates are a key variable for events in general, and Farmer’s Market is an example of an event for which attendance is particularly difficult to quantify. Looking to the future, we believe there are various methods that can be used to improve upon attendance estimates and we encourage the Town to put these tools in place for future years, and especially for the largest ungated events. In our initial analysis we had used the estimate provided by the Farmer’s Market of 140,000 or approximately 9,333 per day if we assume visitation to be the same at all events. (It should be noted that there are variations in attendance over the course of the 15 day Farmer’s Market season but we do not have a means to fully address these variations at this time.) Our initial analysis used the attendance figures provided by the Market for summer 2012, i.e. 140,000. To put these figures into context, we can examine the four day Teva Mountain Games (summer) event which had an estimated 43,889 attendees, or an average of approximately 11,000 per 11/20/2012 Followup on TOV Council Questions re: Special Event Study November 14, 2012 RRC Associates 2 day. Examining parking records for the Frontage Road during Teva, we find that there were422 cars parked on the road on Saturday 6/2/12 and 140 on Sunday 6/3/12. By comparison, there were four Farmer’s Market Sundays in which parking occurred on the Frontage Road, listed below (along with Wednesday, July 4, for reference). The analysis shows that on Saturday the Teva Games had more parking on the Frontage Road than any Farmer’s Market Sunday. However, the Teva Games had a lower proportion of attendees who were overnight visitors or seasonal residents staying in Vail than did the Farmer’s Market (46% compared to 54%). Also, TOV lodging occupancy rates were lower during Teva (53% on the nights before each event day,) than the 15 Farmers Markets (74% on the Saturday nights before each market day). These overnight visitor groups would typically be able to park at their lodging / home, and thus not necessarily add to Frontage Road parking demand at the same rate as selected other visitor groups. Altogether, taking these items into consideration, it seems clear that the Teva Games produced larger crowds than the Market, but not greatly different on the peak Sundays when the Market parking also spilled onto the Frontage Road. Teva Games Days with Parking on the Frontage Rd Cars Saturday, June 2, 2012 422 Sunday, June 3, 2012 140 Farmer’s Market Weekends with Parking on the FR Cars Sunday, July 1, 2012 (influenced by July 4 holiday) 238 (Wed. July 4- not Farmers Mkt-for reference) 764 Sunday, July 15, 2012 197 Sunday, July 29, 2012 271 Sunday, Sept. 2, 2012 (Labor Day weekend) 316 Based on these figures, as well as observations at a number of the Farmer’s Market Sundays, we believe some additional reductions in attendance could be warranted which would reduce the economic impact of the event. Specifically, we have “bracketed” the estimates for the Farmer’s Market with a reduced attendance figure that is 25% less than the 140,000 provided by the event – i.e. 105,000 in total, or 7,000 per market. We would consider this a lower, more conservative estimate of attendance and economic impact. Based on this adjustment, the total economic impact of the Farmer’s Market would decline from the original estimate of $24.5 million to $18.4 million, still a very substantial figure. 4. Inclusion of ticket admission fees at selected events. Based on an examination of the survey responses, it appears that event admission fees were likely excluded from respondents’ estimates of spending for Bravo, the International Dance Festival (IDF), Colorado Grand (participants), and the Soul Music Festival. We have updated the economic impact analysis to include aggregate ticket revenues for each of these events. Note that the estimates of economic impact associated with ticket revenue are adjusted to exclude estimated spending by TOV full-time residents, and are also adjusted for the importance of the event in driving the decision to visit Vail (among non-TOV residents). (Economic impact associated with other attendee spending – on restaurants, lodging, etc. – are also adjusted the same way.) 11/20/2012 Followup on TOV Council Questions re: Special Event Study November 14, 2012 RRC Associates 3 Taking these adjustments into account, economic impact associated with Bravo is estimated to increase from approximately $3.8 million in the original analysis to $4.7 million in the updated analysis. For IDF, economic impact increases from approximately $2.1 million to $2.4 million. For the Soul Festival, economic impact increases from approximately $171,000 to $200,000; and for Colorado Grand, economic impact increases from approximately $169,000 to $193,000. 5. Updated presentation slides. Attached to this memo are updated slides from the economic impact analysis. Updated slides include the following: • Slide 15, aggregate economic impact: Adjusted to reflect ticket admission fees at selected events. Additionally, the slide also shows the impact if Farmers Market attendance is 25 percent lower than the 140,000 reported (i.e. 105,000). • Slide 16, aggregate economic impact by sector: Adjusted to reflect ticket admission fees at selected events (included in “other” category). Assumes Farmers Market attendance is 140,000. • Slide 17, aggregate TOV sales tax collections: Adjusted to reflect shopping expenditures at 80% taxable rate instead of 95%. Also adjusted to reflect “other” expenditures at 20% taxable rate instead of 25% (to reflect inclusion of ticket admission fees in “other” category, and controlling for fact that subject admission fees are not taxable). • Slide 18, payback ratios: Adjusted to reflect adjustments noted in slides 15, 16 and 17. • Slide 21, per capita daily spending in Vail, by event: Adjusted for Bravo, IDF, Soul Music Festival, and Colorado Grand to reflect assumed ticket expenditures (per point 4 above). • Slide 24, economic impact, by event: Adjusted for Bravo, IDF, Soul Music Festival, and Colorado Grand to reflect assumed admission expenditures. Also, high and low Farmer’s Market impacts are shown. 11/20/2012 Economic Impact of Special Events 2012 AGGREGATE RESULTS: Economic Impact 15 Town of Vail | Economic Development Office | 11/13/12 Aggregate Economic Impact for 28 Events Summary calculation method: 546,413Attendance (i.e. visitor days) at 28 events $136.85* Per capita daily economic impact (adjusted for importance of event & TOV overnt stays beyond event timeframe) $74,776,214= Direct economic impact Note: Impact assumes 140,000 Farmers Market attendance. Impact would be $68.7 million at 105,000 Farmers Market attendance. Note: Secondary/"multiplier" economic impacts (from indirect and induced effects) are excluded. 11/20/2012 Economic Impact of Special Events 2012 AGGREGATE RESULTS: Economic Impact – by Sector 16 Town of Vail | Economic Development Office | 11/13/12 Aggregate Economic Impact for 28 Events - by Sector Breakout by sector: $33,191,314Restaurants/bars/food concessions $17,106,379Shopping (groceries, souvenirs, clothing, gifts, etc.) $7,928,627Recreation (race entry fees, golf, bike rental, skiing, etc.) $10,713,381Lodging $5,828,274Other (gas, parking, movie, admission fees, etc.) $74,767,975Direct economic impact Note: Impact assumes 140,000 Farmers Market attendance. Note: Secondary/"multiplier" economic impacts (from indirect and induced effects) are excluded. 11/20/2012 Economic Impact of Special Events 2012 AGGREGATE RESULTS: Economic Impact – Sales Tax 17 Town of Vail | Economic Development Office | 11/13/12 Aggregate TOV Sales Tax Collections (4% rate) - Attributable to 28 Events Approximate sales tax collections: $1,194,887Restaurants/bars/food concessions: assume 90% taxable (e.g. exclude tips) $547,404Shopping: assume 80% taxable $158,573Recreation: assume 50% taxable $428,535Lodging: assume 100% taxable $46,626Other (gas, parking, movie, admission fees, etc.): assume 20% taxable $2,376,025Total sales tax collections Note: Impact assumes 140,000 Farmers Market attendance. Note: Sales taxes associated with secondary/"multiplier" economic impacts are excluded. 11/20/2012 Economic Impact of Special Events 2012 AGGREGATE RESULTS: Economic Impact – ROI 18 Town of Vail | Economic Development Office | 11/13/12 Return on Investment Ratios - Attributable to 28 Events Ratio of direct economic impact to event funding received: $74,767,975Event economic impact $1,058,506Event funding provided by CSE/VLMD/Council $70.64Payback ratio (incremental community economic impact per dollar of event funding) Ratio of direct sales tax impact to event funding received: $2,376,025Sales tax collections $1,058,506Event funding provided by CSE/VLMD/Council $2.24Payback ratio (incremental TOV sales tax revenue per dollar of event funding) Note: Impact assumes 140,000 Farmers Market attendance. Note: Secondary economic and sales tax impacts (from indirect and induced effects) are excluded from estimates. 11/20/2012 Economic Impact of Special Events 2012 INDIVIDUAL EVENT RESULTS – Per Capita Daily Spending 21 Town of Vail | Economic Development Office | 11/13/12 $322 $271 $251$242$235 $215 $192$185$179$178$177$175$165$159$152$144$142 $125$122$118$116$112$104$100$95$89 $66 $50 $0 $50 $100 $150 $200 $250 $300 $350 Spending for Yourself Only Today and Tonight in Vail Total amount you will spend today and tonight in TOV* Mean *TOV full-timeand seasonal residents: spending during the event timeframe only. Overall average=$159 11/20/2012 Economic Impact of Special Events 2012 INDIVIDUAL EVENT RESULTS – Direct Economic Impact 24 Town of Vail | Economic Development Office | 11/13/12 $9,753,684 $4,810,241$4,652,096$3,782,510$3,477,141$2,494,186$2,303,108$2,302,310 $2,295,335$2,175,019$2,057,006$1,991,960$1,489,106$1,371,981$1,195,080$775,288$689,542$675,670$617,486$497,183$272,179$200,464$192,942$142,716$59,460$32,330 $0 $1,000,000 $2,000,000 $3,000,000 $4,000,000 $5,000,000 $6,000,000 $7,000,000 $8,000,000 $9,000,000 $10,000,000 Direct Economic Impact Estimated direct economic impact to TOV Overall average=$2.7 million Farmers Market: $24.5M @ 25% less attendees: $18.4M 11/20/2012 November 11, 2012 The September Vail Business Review breaks down the four percent sales tax collected for September and year to date through third quarter. Overall September sales tax increased 6.6% with Retail decreasing 6.3%, Lodging increased 33.1%, Food and Beverage increased 10.3% and Utilities/Other (which is mainly utilities but also includes taxable services and rentals) decreased .1%. The Out of Town category continues to be greatly affected by interior design firms and furniture stores delivering in to Vail. Excluding the Out of Town category, sales tax for the month of September is up 13.7%. Year to date through third quarter resulted in a 3.8% increase overall with Retail increasing .8%, Lodging increased 8.1%, Food and Beverage increased 8.3% and Utilities decreased 10.4%. Excluding the Out of Town category, sales tax year to date through third quarter is up 6.2%. Town of Vail sales tax forms, the Vail Business Review and the sales tax worksheet are available on www.vailgov.com. You can subscribe to have the Vail Business Review and the sales tax worksheet e-mailed to you automatically from www.vailgov.com. Please remember when reading the Vail Business Review that it is produced from sales tax collections, as opposed to actual gross sales. If you have any questions or comments please feel free to call me at (970) 479-2125 or Judy Camp at (970) 479-2119. Sincerely, Sally Lorton Sales Tax Administrator SEPTEMBER 2012 VAIL BUSINESS REVIEW 11/20/2012 September 2012 Sales Tax VAIL VILLAGE September September September 2011 2012 % Collections Collections Change Retail 114,944 122,037 6.2% Lodging 79,006 103,962 31.6% Food & Beverage 170,738 192,314 12.6% Other 1,331 9,036 578.9% Total 366,019 427,349 16.8% LIONSHEAD September September September 2011 2012 % Collections Collections Change . Retail 33,337 29,825 -10.5% Lodging 41,068 61,490 49.7% Food & Beverage 44,912 54,056 20.4% Other 3,497 4,034 15.4% Total 122,814 149,405 21.7% 11/20/2012 September 2012 Sales Tax CASCADE VILLAGE/EAST VAIL/SANDSTONE/WEST VAIL September September September 2011 2012 % Collections Collections Change Retail 108,441 111,335 2.7% Lodging 37,453 45,008 20.2% Food & Beverage 41,670 37,243 -10.6% Other 9,406 9,579 1.8% Total 196,970 203,165 3.1% OUT OF TOWN September September September 2011 2012 % Collections Collections Change Retail 78,318 50,781 -35.2% Lodging 4,060 4,575 12.7% Food & Beverage 963 1,287 33.6% Utilities & 121,239 112,652 -7.1% Other Total 204,580 169,295 -17.2% 11/20/2012 September 2012 Sales Tax TOTAL September September September 2011 2012 % Collections Collections Change Retail 335,040 313,978 -6.3% Lodging 161,587 215,035 33.1% Food & Beverage 258,283 284,900 10.3% Utilities & 135,473 135,301 -0.1% Other Total 890,383 949,214 6.6% 11/20/2012 RETAIL SUMMARY September September September 2011 2012 % Collections Collections Change FOOD 80,502 85,670 6.4% LIQUOR 23,005 23,646 2.8% APPAREL 45,050 46,388 3.0% SPORT 61,950 62,630 1.1% JEWELRY 19,006 15,650 -17.7% GIFT 6,144 6,513 6.0% GALLERY 3,918 3,421 -12.7% OTHER 95,008 69,557 -26.8% HOME OCCUPATION 457 503 10.1% TOTAL 335,040 313,978 -6.3% 11/20/2012 YTD 3rd Quarter 2012 VAIL VILLAGE YTD 3rd Qtr YTD 3rd Qtr YTD 3rd Qtr 2011 2012 % Collections Collections Change Retail 1,985,239 2,105,512 6.1% Lodging 2,207,089 2,488,005 12.7% Food & Beverage 2,502,559 2,753,732 10.0% Other 62,919 84,212 33.8% Total 6,757,806 7,431,461 10.0% LIONSHEAD YTD 3rd Qtr YTD 3rd Qtr YTD 3rd Qtr 2011 2012 % Collections Collections Change . Retail 911,098 864,617 -5.1% Lodging 1,626,818 1,698,950 4.4% Food & Beverage 735,762 794,287 8.0% Other 43,589 45,278 3.9% Total 3,317,267 3,403,132 2.6% 11/20/2012 YTD 3rd Quarter 2012 CASCADE VILLAGE/EAST VAIL/SANDSTONE/WEST VAIL YTD 3rd Qtr YTD 3rd Qtr YTD 3rd Qtr 2011 2012 % Collections Collections Change Retail 1,344,292 1,354,450 0.8% Lodging 870,187 901,911 3.6% Food & Beverage 492,929 493,477 0.1% Other 54,718 54,367 -0.6% Total 2,762,126 2,804,205 1.5% OUT OF TOWN YTD 3rd Qtr YTD 3rd Qtr YTD 3rd Qtr 2011 2012 % Collections Collections Change Retail 485,885 439,660 -9.5% Lodging 166,310 176,876 6.4% Food & Beverage 9,714 10,707 10.2% Utilities & 1,491,881 1,298,062 -13.0% Other Total 2,153,790 1,925,305 -10.6% 11/20/2012 YTD 3rd Quarter 2012 TOTAL YTD 3rd Qtr YTD 3rd Qtr YTD 3rd Qtr 2011 2012 % Collections Collections Change Retail 4,726,514 4,764,239 0.8% Lodging 4,870,404 5,265,742 8.1% Food & Beverage 3,740,964 4,052,203 8.3% Utilities & 1,653,107 1,481,919 -10.4% Other Total 14,990,989 15,564,103 3.8% 11/20/2012 RETAIL SUMMARY YTD 3rd Qtr YTD 3rd Qtr YTD 3rd Qtr 2011 2012 % Collections Collections Change FOOD 991,458 1,009,971 1.9% LIQUOR 316,662 339,677 7.3% APPAREL 609,283 675,642 10.9% SPORT 1,790,186 1,751,938 -2.1% JEWELRY 174,263 154,532 -11.3% GIFT 74,035 63,785 -13.8% GALLERY 44,931 50,033 11.4% OTHER 721,285 714,558 -.9% HOME OCCUPATION 4,411 4,103 -7.0% TOTAL 4,726,514 4,764,239 .8% 11/20/2012 460 841 967 1329 1309 620 132 6 17301645 240 1315 720 1028 1082 1660 1720 500 1067 1278 700 580 442 458 1190 1299 434 600 1289 1630 914 1229 1650 1085 530 540 1058 600 1179 990 1775 971 950 930 1012 925 1054 1785 1150 1136 1620 353 434 461 416 1314 1183 1592 1297 1280 975 345 365 1655 1578 1557 1738 433 998 595 14571 417 352 365 413 375 1397 1195 1127 967 1377 386 1487 342 992 994 910 920 395 356 1307 996 1220 335 385304 400 1250 1193 965 1628 970 362 1548 1014 1538 384 1287 1191 1119 1170 332 392 1027 1067 1157 1022 385 312 598 315 1184 1017 15371 163 1187 15881 045 1614 1635 1388 1468 1328 1055 1517 1034 1517 1125 360 1100 1044 366 1358 3051109 1042 141810 31 1130 1115 151810 50 1610 1710 1801 1568 302 303 1558 362 1734 1007 1547 1001 1498 1200 1670 955 15981448 621 1626 1367483 355 430 935 1337 1153 1527 1106 420 434 371 375 Sources: Esri, DeLorme, NAVTEQ, TomTom, Intermap, iPC, USGS, FAO, NPS, NRCAN, GeoBase, IGN,Kadaster NL, Ordnance Survey, Esri Japan, METI, Esri China (Hong Kong), and the GIS UserCommunity 05001,000250 Feet This map was created by the Town of Vail GIS Team. Use of this map should be for general purposes only.The Town of Vail does not warrant the accuracy of the information contained herein.(where shown, parcel line work is approximate) Count 1234 - 5 10 Accidents on Vail Valley Drive: Jan. 1, 2012 - Oct. 31, 2012 I 11/20/2012 Case #DateTimeAddressRoad CondWeatherHarmful Event2010000074 07-Jan-101704458 VAIL VALLEY DR IcyNoneCollision with Parked Vehicle 2010000125 09-Jan-1010001468 VAIL VALLEY DR DryNoneCollision Rear to Rear 2010000226 24-Jan-101450 VAIL VALLEY DR / E MEADOW DR IcySnow/Sleet/HailCollision Side to Side Opp Dir 2010000401 13-Feb-101533 GORE CREEK DR / VAIL VALLEY DR IcySnow/Sleet/HailCollision Front to Rear 2010000453 19-Feb-101633 GORE CREEK DR / VAIL VALLEY DR IcySnow/Sleet/HailCollision Front to Rear 2010000707 21-Mar-101436458 VAIL VALLEY DR DryNoneCollision with Curb 2010000708 21-Mar-102150400 VAIL VALLEY DR WetNoneCollision with Lg Rocks/Boulders 2010000711 21-Mar-102140595 VAIL VALLEY DR DryNoneCollision with Wall or Bldg 2010000752 27-Mar-1011581778 VAIL VALLEY DR SnowySnow/Sleet/HailCollision Front to Front 2010000773 29-Mar-101000458 VAIL VALLEY DR DryNoneCollision Side to Side Same Dir 2010001541 22-Sep-101411620 VAIL VALLEY DR WetNoneCollision Rear to Front 2010001760 16-Nov-1023301287 VAIL VALLEY DR SnowySnow/Sleet/HailCollision with Other Obj 2010001806 24-Nov-101701 E MEADOW DR / VAIL VALLEY DR IcySnow/Sleet/HailCollision with Lg Rocks/Boulders 2010001825 27-Nov-101628598 VAIL VALLEY DR WetNoneCollision Rear to Side 2010001914 11-Dec-100818400 VAIL VALLEY DR IcySnow/Sleet/HailCollision Front to Side 2010001999 18-Dec-101350 E MEADOW DR / VAIL VALLEY DR IcySnow/Sleet/HailCollision Front to Side 2010002031 21-Dec-100900458 VAIL VALLEY DR SlushySnow/Sleet/HailCollision with Parked Vehicle 2010002040 22-Dec-100847 VAIL VALLEY DR / E MEADOW DR IcyNoneCollision Front to Rear 2010002099 28-Dec-101338458 VAIL VALLEY DR treatmentNoneCollision Front to Side 2011000155 17-Jan-110950458 VAIL VALLEY DR IcySnow/Sleet/HailCollision Front to Rear 2011000413 17-Feb-110929458 VAIL VALLEY DR SnowySnow/Sleet/HailCollision Side to Side Opp Dir 2011000422 17-Feb-111650 MILL CREEK CIR / VAIL VALLEY DR IcySnow/Sleet/HailCollision Side to Side Opp Dir 2011000478 23-Feb-111634 VAIL VALLEY DR / PULIS BRIDGE IcyNoneCollision Front to Front 2011000491 25-Feb-111624 620 VAIL VALLEY DR IcyNoneCollision Front to Side 2011000589 08-Mar-110755 458 VAIL VALLEY DR SnowySnow/Sleet/HailCollision Side to Side Same Dir 2011000590 08-Mar-110811 458 VAIL VALLEY DR IcySnow/Sleet/HailCollision with Light/Util Pole 2011000639 13-Mar-110758 VAIL VALLEY DR / S FRONTAGE RD IcySnow/Sleet/HailCollision Side to Side Opp Dir 2011000820 04-Apr-111642 GORE CREEK DR / VAIL VALLEY DR DryNoneCollision with Other Fixed Obj 2011001256 05-Jul-110825 400 VAIL VALLEY DR DryNoneCollision with Bicycle 2011001682 25-Sep-110828352 VAIL VALLEY DR DryNoneCollision with Other Fixed Obj 2011001930 27-Nov-111200620 VAIL VALLEY DR DryNoneCollision with Hwy Barrier 201100121227-Jun-11914395 GORE CRK DR/VAIL VALLEY D RDryNoneCollision Rear to Front 2011002012 14-Dec-110831 362 VAIL VALLEY DR SnowySnow/Sleet/HailCollision Front to RearMotor Vehicle Accidents on Vail Valley Drive: 01.01.10 - 10.31.12 Total Count of Accidents on Vail Valley Drive in 2010: 19Total Count of Accidents on Vail Valley Drive in 2011: 14 11/20/2012 2012000064 07-Jan-121033 E MEADOW DR / VAIL VALLEY DR SnowySnow/Sleet/HailCollision Side to Side Opp Dir 2012000184 21-Jan-121949 CHALET RD / VAIL VALLEY DR SnowySnow/Sleet/HailCollision with Traff Signal Pol e 2012000201 23-Jan-120818 CHALET RD / VAIL VALLEY DR IcyNoneCollision with Sign 2012000233 26-Jan-121700595 VAIL VALLEY DR DryNoneCollision with Parked Vehicle 2012000470 27-Feb-120755620 VAIL VALLEY DR DryNoneCollision with Other Fixed Obj 2012000738 05-Apr-121328350 VAIL VALLEY DR DryNoneCollision with Other Obj 2012000960 02-Jun-120950458 VAIL VALLEY DR DryNoneCollision Side to Side Same Dir 2012001465 30-Aug-121218600 VAIL VALLEY DR DryNoneCollision Side to Side Same Dir 2012001650 09-Oct-121550 HANSON RANCH RD / VAIL VALLEY DR DryNoneCollision with Light/Util Pole Total Count of Accidents on Vail Valley Drive in 2012 YTD: 9 11/20/2012 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: November 20, 2012 ITEM/TOPIC: Matters from Mayor and Council 11/20/2012 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: November 20, 2012 ITEM/TOPIC: Executive Session, pursuant to: 1) C.R.S. §24-6-402(4)(a)(b)(e) - to discuss the purchase, acquisition, lease, transfer, or sale of property interests; to receive legal advice on specific legal questions; and to determine positions, develop a strategy and instruct negotiators, Re: Discussion concerning negotiations regarding Municipal Site Redevelopment; 2) C.R.S. §24-6-402(4)(b)(e) - to receive legal advice on specific legal questions; and to determine positions, develop a strategy and instruct negotiators, Regarding: update on pending litigation. PRESENTER(S): Matt Mire 11/20/2012 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: November 20, 2012 ITEM/TOPIC: Adjournment (4:05 p.m.) NOTE: UPCOMING MEETING START TIMES BELOW (ALL ARE APPROXIMATE DATES AND TIMES AND SUBJECT TO CHANGE) -------------------- THE NEXT REGULAR VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BEGIN AT APPROXIMATELY 12:30 P.M. (or TBD), TUESDAY, DECEMBER 6, 2012 IN THE VAIL TOWN COUNCIL CHAMBERS FUTURE AGENDA ITEMS: Ongoing agenda items TBD: DRB/PEC updates - Warren - WS - 15 min.; Information Updates Attachments: WS - 15 min.; Executive Session items: 30 min.; Consent Agenda: 5 min.; Town Manager Report: 5 min. CIRSA board training for TC/PEC - Tami Tanoue/Matt Mire - WS - 60 min. - 12/4 Comcast Franchise Agreement approval - Matt M. - ES - 30 min. - 12/4 1st reading 3rd supplemental to 2012 budget - Kathleen - ES - 30 min. - 12/4 2nd reading Ord #16; 2013 budget ordinance - Kathleen - ES - 30 min. - 12/4 2nd reading of Ord #17; Mil Levy certification - Kathleen - ES - 5 min. - 12/4 2nd reading of Ord #19; Streamtract Zoning Regs - Restoration - George - ES - 10 min. - 12/4 ERWSD Vail golf course easements - Todd Fessenden - ES - 30 min. - 12/4 Resolution No. 35, Ever Vail Preliminary Plan approval - George/Warren - ES - 30 min. - 12/4 CSE Allocations Approval and Mission Statement - Kelli - ES - 15 min. - 12/4 First Reading Vail Golf Course Rezoning - Bill G - ES - 30 min. - 12/4 First Reading Vail Golf Course Text Amendments - Bill G - ES - 30 min. - 12/4 ERWSD Wastewater Management Plan - Diane Johnson?/Tom K - WS - 30 min. - 12/18 Second Reading Vail Golf Course Rezoning - Bill G - ES - 30 min. - 12/18 Second Reading Vail Golf Course Text Amendments - Bill G - ES - 30 min. - 12/18 2nd reading 3rd supplemental to 2012 budget - Kathleen - ES - 30 min. - 12/18 Vail Village Info Center - Suzanne S - WS - 30 min. - 12/18 Citizen Award Dan T. - Daric Harvey/Mark Miller - ES - 5 min. - 12/4 or 12/18 1st reading of Charter Split Ordinance - Matt Mire - ES - 1/8/13 Site Visit - Vail Library - Pam Brandmeyer - 30 min. - WS - 2/13/13 Buy-down program funding discussion - Nina - WS - 30 min. - TBD Strategic Parking Plan discussion - Greg H. - WS - 30 min. - TBD Recycling discussion - Kristen B - 30 min. - WS - TBD Housing Fee in Lieu Discussion – TBD Ford Park discussion re: noise - Todd O./Greg Hall - WS - 30 min. - TBD Outdoor Display Goods - George Ruther - TBD Sister City discussion - TBD Open Space Discussion with Toby Sprunk, Eagle County Open Space Director - TBD Award Contract for Community Development IT Software- George Ruther - ES - TBD 11/20/2012