HomeMy WebLinkAbout2012-12-18 Agenda and Support Documentation Town Council Work SessionVAIL TOWN COUNCIL
WORK SESSION AGENDA
VAIL TOWN COUNCIL CHAMBERS
75 S. Frontage Road W.
Vail, CO 81657
2:30 P.M., DECEMBER 18, 2012
NOTE: Times of items are approximate, subject to change, and cannot be relied
upon to determine at what time Council will consider an item.
Public comments on work session item may be solicited by the Town
Council.
1.
ITEM/TOPIC: DRB/PEC Update (10 min.)
PRESENTER(S): Warren Campbell
2.
ITEM/TOPIC: Council interviews for appointments to the Commission on
Special Events (CSE) and the Vail Local Marketing District Advisory Council
(VLMDAC). (45 min.)
PRESENTER(S): Pam Brandmeyer
ACTION REQUESTED OF COUNCIL: Staff requests each applicant be
interviewed at the work session and appoint three members to the CSE and three
members to the VLMDAC at the evening meeting. Staff has provided possible
questions to ask applicants and an attendance record for current members for
Council review and use. The terms for each vacancy are for two years, from
January 1, 2013 to December 31, 2014.
BACKGROUND: There are currently three vacancies on the CSE and three
vacancies on the VLMDAC. The town received five letters of interest for the CSE,
two of them are incumbents; and four letters of interest for the VLMDAC, three of
them are incumbent members. The incumbents are noted by asterisks below.
Members of the CSE shall serve at the will of the Town Council. The CSE shall
support the Council’s goals and objectives and makes decisions in alignment with
the Council’s marketing direction. The mission of the CSE is to support and assess
a diverse collection of special events, both large and small, which promote Vail’s
economic vitality, sense of community, and increase the quality year-round of the
experience for guests and residents. The functions and/or duties of CSE shall
include, but are not limited to, creating, funding and seeking special events for the
Town of Vail; evaluating event applications and event success; submitting an
annual budget for operations and events; coordinating the community calendar for
special events; seeking out additional funding for special events through
sponsorships and donations; evaluating and executing contracts for special
events; and all other functions as directed by the Council. The applicants for the
CSE are as follows:
David Chapin*
Jeff Chizmadia
Barry Davis* 12/18/2012
Allison Faulconer
Kevin Sher
The mission of the VLMDAC is to market and promote Vail to attract overnight
guests primarily during the May – October time frame, creating economic vitality by
increasing both the visitor base and sales tax revenues. The applicants for the
VLMDAC are:
Amy Cassidy
Beth Slifer*
Skip Thurnauer*
Mia Vlaar*
STAFF RECOMMENDATION: Staff requests the Council appoint three members
to the CSE, which terms end December 31, 2014; and three members to the
VLMDAC.
3.
ITEM/TOPIC: A work session meeting with the Vail Town Council to discuss
possible amendments to the Zoning Regulations of the Town of Vail
requiring the removal of private encroachments and restoration of stream
tract land as part of a design review application approval. (30 minutes)
PRESENTER(S): George Ruther
ACTION REQUESTED OF COUNCIL: Should the town staff prepare proposed
regulations requiring the removal of private encroachments and restoration
of stream tract land as part of a design review application approval?
BACKGROUND: In 2009, the Vail Town Council adopted a "zero tolerance" policy
for allowing private encroachments on town-owned stream tract land to be
maintained. Since that time, staff has made minimal progress in achieving
compliance with the town's adopted policy. A number of factors have contributed
to this outcome. One factor has been the timing of the required removal and
restoration obligation. Staff has identified a option which may result in greater
compliance for the town and more timely mitigation by the adjacent property
owner.
STAFF RECOMMENDATION: The town staff recommends the Vail Town Council
instructs the staff to prepare regulatory options for requiring the removal private
encroachments and restoration on stream tract land as part of a design review
application approval. If instructed to go foward, the next step in the process is to
present proposed amendments to the Town's Planning and Environmental
Commission for thier recommendation to Town Council.
4.
ITEM/TOPIC: Information Update and Attachments:1) Economic
Development Online Project Updates – a) Asset Inventory; b) Special Event
Online Permits; Kelli McDonald
2) The Colorado Grand Scholarship letter 121812 and Council appointment
to committee;
3) During the December 5, 2012 CSE meeting, board members conducted
final interviews of the two finalists who responded to the RFQ for Strategic
Planning Consulting Services in 2013. Citing the advantages of this firm
being based in Vail and the recently approved corresponding contract with
VLMDAC which will further foster the ongoing communications and
strategic alignment progress that has developed over the last year, CSE
members voted unanimously to offer the contract to MKT Vail (Adam
Sutner). The full body of minutes from this meeting will be included in the 12/18/2012
January 8, 2013 Town Council packets. - Sybill Navas (15 min.)
PRESENTER(S): Various
5. ITEM/TOPIC: Matters from Mayor and Council (15 min. )
6.
ITEM/TOPIC: Executive Session, pursuant to: 1) C.R.S. §24-6-402(4)(b) -
to receive legal advice on specific legal questions. (15 min.)
PRESENTER(S): Matt Mire
7.
ITEM/TOPIC: Adjournment (4:40 p.m.)
NOTE: UPCOMING MEETING START TIMES BELOW (ALL ARE
APPROXIMATE DATES AND TIMES AND SUBJECT TO CHANGE)
--------------------
THE NEXT REGULAR VAIL TOWN COUNCIL REGULAR WORK
SESSION WILL BEGIN AT APPROXIMATELY 12:30 P.M. (or TBD),
TUESDAY, JANUARY 8, 2013 IN THE VAIL TOWN COUNCIL CHAMBERS
FUTURE AGENDA ITEMS:
Ongoing agenda items TBD: DRB/PEC updates - Warren - WS - 15 min.;
Information Updates Attachments: WS - 15 min.; Executive Session items:
30 min.; Consent Agenda: 5 min.; Town Manager Report: 5 min.
Council/Staff Mini-retreat: Strategic Planning - WS - 1/8/13 - 10am -
2pm - Grand View - separate meeting
Consent Agenda: Meeting Minutes of December, 2012;
Vail Village Info Center - Suzanne S - WS - 30 min. - 1/8/13
Public Information Sign regulations and text amendments - George Ruther -
WS - 30 min. - 1/8/13
First Reading Vail Golf Course Rezoning - Bill G - ES - 30 min. - 1/8/13
First Reading Vail Golf Course Text Amendments - Bill G - ES - 30 min. -
1/8/13
Com Dev Software RFP results - George Ruther - WS/ES - 15 min. -
1/15/13
Character of Neighborhood Discussion - George Ruther - ES - 30 min. -
1/15/13
Second Reading Vail Golf Course Rezoning - Bill G - ES - 30 min. - 1/15/13
Second Reading Vail Golf Course Text Amendments - Bill G - ES - 30 min. -
1/15/13
1st reading of Charter Split Ordinance - Matt Mire - ES - 1/8/13 - 30 min.
Resolution No. 1, Posting of Public Notices - Lorelei - ES - 1/8/13 - 5 min.
Site Visit - Vail Library - Pam Brandmeyer - 30 min. - WS - 2/5 or 2/19/13
VVMC/TOV discussion on MOB - Doris Kirschner, VVMC - ES - 30 min. -
TBD
ERWSD Vail golf course easements - Todd Fessenden - WS - 30 min. -
TBD
ERWSD Wastewater Master Plan - Todd Fessenden and Siri Roman,
ERWSD - WS - 30 min. - TBD
Buy-down program funding discussion - Nina - WS - 30 min. - TBD
Strategic Parking Plan discussion - Greg H. - WS - 30 min. - TBD
Recycling Program discussion - Kristen B - 30 min. - WS - TBD
Ford Park discussion re: noise - Todd O./Greg Hall - WS - 30 min. - TBD
Outdoor Display Goods - George Ruther - TBD
Sister City discussion - TBD 12/18/2012
Open Space Discussion with Toby Sprunk, Eagle County Open Space
Director - TBD Award Contract for Community Development IT Software-
George Ruther - ES - TBD
12/18/2012
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: December 18, 2012
ITEM/TOPIC: DRB/PEC Update
PRESENTER(S): Warren Campbell
ATTACHMENTS:
DRB Meeting Results from 12/05/12
PEC Meeting Results from 12/10/12
12/18/2012
Page 1
DESIGN REVIEW BOARD AGENDA
PUBLIC MEETING
December 5, 2012
Council Chambers
75 South Frontage Road West - Vail, Colorado, 81657
**order and times of agenda items are subject to change**
MEMBERS PRESENT MEMBERS ABSENT
Tom DuBois
Andy Forstl
Brian Gillette
Rollie Kjesbo
Libby Maio
PROJECT ORIENTATION 2:15 pm
Brian Gillette departed after the project orientation
SITE VISITS
None
MAIN AGENDA 3:00pm
1. Esteve, Barrios, and DeLaLama Residences DRB120433 / 5 minutes Bill
Final review of an addition (bedrooms)
520 East Lionshead Circle (Lionshead Centre) / Lot 5, Block 1, Vail Lionshead Filing 1
Applicant: Suman Architects
ACTION: Approved with condition(s)
MOTION: Kjesbo SECOND: Maio VOTE: 4-0-0
CONDITION(S):
1 The applicant shall install white clad windows to match the existing windows in the building.
2. This design review approval is contingent upon the applicant obtaining Town of Vail approval of
the associated view corridor encroachment/amendment application.
2. Forest International LLC DRB120568 / 5 minutes Bill
Final review of a change to approved plans (gas-fired light fixtures)
45 Forest Road/Lot 33, Block 7, Vail Village Filing 1
Applicant: Forest International LLC, represented by VMD Architects
ACTION: Approved
MOTION: Kjesbo SECOND: Forstl VOTE: 3-0-1 (DuBois recused)
3. Schulman Residence DRB120567 / 5 minutes Bill
Final review of a minor exterior alteration (patio, deck, door, window, roof)
1772 Alpine Drive/Lot 10, Vail Village West Filing 1
Applicant: David Schulman, represented by Michael Pukas
ACTION: Tabled to December 19, 2012
MOTION: Maio SECOND: Kjesbo VOTE: 4-0-0
STAFF APPROVALS
Timberfalls Building #5 B12-0605 David
Final review of a minor exterior alteration (reroof)
4496 Meadow Drive Building #5/Unplatted
Applicant: Timberfalls HOA, represented by The Roofing Company
12/18/2012
Page 2
Mullaly Residence DRB120530 Warren
Final review of a change to approved plans (window)
288 Bridge Street Unit R-2 (Rucksack Building)/Lot D, Block 5A, Vail Village Filing 1
Applicant: Margo Mullaly, represented by VMD Architects
Wright Residence DRB120531 Warren
Final review of a minor exterior alteration (façade)
1175 Casolar Del Norte Unit B/Lot A, Lion’s Ridge Filing 4
Applicant: Rod Wright, represented by Ross Dombrowski
Bridge Street Lodge DRB120536 Warren
Final review of a minor exterior alteration (landscaping)
278 Hanson Ranch Road (Bridge Street Lodge)/Lots A & B, Block 5A, Vail Village Filing 1
Applicant: Bridge Street Lodge Condo Association, represented by Green Valley Landscaping Inc.
Kreidle Residence DRB120550 Bill
Final review of an addition (loft)
124 Willow Bridge Road Unit 5J (Village Center)/Lot K, Block 5E, Vail Village Filing 1
Applicant: Zona Kreidle, represented by Berglund Architects
Leaman residence DRB120557 Bill
Final review of minor exterior alteration (deck, driveway)
1998 Sunburst Drive/Lot 19, Vail Valley Filing 3
Applicant: Lee Leaman, represented by Michael Current
El Sabor DRB120558 Warren
Final review of a sign application (business identification)
660 Lionshead Place (Lion Square Lodge South)/Lot 1, Vail Lionshead 1st Filing 1st Addition
Applicant: M & M Vail Inc (dba El Sabor), represented by Sign Design & Graphics LLC
The Great Put On DRB120562 Warren
Final review of a sign application (business identification)
286 Bridge Street/Lot A, Block 5A, Vail Village Filing 1
Applicant: 286 Bridge Street Inc, represented by Barbara Schivens
Mountain Standard DRB120563 Warren
Final review of a sign application (business identification and menu box)
193 Gore Creek Drive Units A and D/Lot A, Block 5B, Vail Village Filing 1
Applicant: Gore Creek Plaza LLC, represented by Matt Morgan
The Arrabelle Club DRB120566 Warren
Final review of a sign application (business identification)
675 Lionshead Place/Lot 2, Block 1, Vail Lionshead Filing 3
Applicant: Vail Corp, represented by Kyle Griffith
Nugent residence DRB120569 Bill
Final review of a minor exterior alteration (deck)
742 Sandy Lane Unit B/Lot 3, Vail Potato Patch Filing 2
Applicant: Dale and Elizabeth Nugent, represented by Julie Spinnato
Parsons Residence DRB120570 Bill
Final review of changes to approved plans (GRFA, decks, windows, a/c condenser)
770 Potato Patch Drive, Unit 3/ Part of Lot 6, Block 2, Vail Potato Patch 1st Filing
Applicant: Dennis and Kathrin Parsons, represented by Snowdon and Hopkins Architects, PC
12/18/2012
Page 3
Potato Patch Townhomes DRB120572 David
Final review of a minor exterior alteration (landscaping)
770 Potato Patch Drive/Potato Patch Townhomes
Applicant: Potato Patch Townhomes, represented by Marty Slott
Lapin Residence DRB120573 Bill
Final review of changes to approved plans (windows)
232 West Meadow Drive/Lot 7, Vail Village Filing 2
Applicant: Merv Lapin, represented by Hans Berglund
The applications and information about the proposals are available for public inspection during regular office
hours in the project planner’s office, located at the Town of Vail Community Development Department, 75
South Frontage Road. Please call 479-2138 for information.
Sign language interpretation available upon request with 24 hour notification. Please call 479-2356,
Telephone for the Hearing Impaired, for information.
12/18/2012
Page 1
PLANNING AND ENVIRONMENTAL COMMISSION
December 10, 2012
1:00pm
TOWN COUNCIL CHAMBERS / PUBLIC WELCOME
75 S. Frontage Road W. - Vail, Colorado, 81657
**Order and times of agenda items are subject to change**
MEMBERS PRESENT MEMBERS ABSENT
Bill Pierce Pam Hopkins
Henry Pratt
Luke Cartin
Susan Bird
John Rediker
Michael Kurz
15 minutes
1. A report to the Planning and Environmental Commission of an administrative action approving a
request for an amendment to an existing conditional use permit, pursuant to Sections 12-9C-3,
Conditional Uses, and 12-16-10, Amendment Procedures, Vail Town Code, to allow for changes
to the approved plans for the new east restroom building at the Gerald R. Ford Amphitheater,
located at 540 South Frontage Road East (Ford Park)/Unplatted, and setting forth details in
regard thereto (PEC120044).
Applicant: Vail Valley Foundation, represented by Hunn Consulting Group
Planner: Bill Gibson
ACTION: Upheld the administrative approval
MOTION: Pratt SECOND: Kurz VOTE: 6-0-0
Bill Gibson gave a presentation per the staff memorandum. He highlighted the process followed
to allow for an administrative approval of the amendment to the conditional use permit.
Pedro Campos, Zehren and Associates, representing the applicant, described in detail the
changes to this phase of the Ford Park Amphitheater project. He highlighted the shift of the
restroom building to the north to allow for increased space between the restroom and
concessions stand at the east entry. He added that the shift of the restroom to the north resulted
in more of the restroom building being tucked into the slope.
Commissioner Pierce asked how close the restroom roof would be to grade and would it need a
railing to prevent people from accessing the roof and falling off?
Pedro Campos explained that the roof had a parapet wall and boulders were being used to block
access to the rooftop. He continued by describing changes to the alignment of the steps in the
lawn seating area. Approval had been granted to place three stairs in the redesigned lawn area,
but after further discussion they were reducing the number of stairs back to two. The two sets of
stairs would be aligned with the large support columns that the covered portion of the
amphitheater thus placing the stairs in the previously undesirable seating areas with blocked
stage views.
Commissioner Pierce stated that Commissioner Hopkins, who was not present, raised the issue
of aligning the stairs with the roof support columns during the previous Commission review. He
was glad the design had been revised to address this issue.
12/18/2012
Page 2
Commissioner Bird asked about the existing donor engraved pavers and flagstone at the east
entry to the amphitheater along East Betty Ford Way.
Pedro Campos explained that all the engraved pavers and flagstone were carefully taken up and
put on pallets for temporary storage during construction until they can be re-installed. The Vail
Valley Foundation is considering installing the pavers at the south entry plaza, so they’ll be in a
more prominent location.
Commissioner Bird inquired about grade changes at the current east entrance to the
amphitheater.
Pedro Campos described how grades have been manipulated to address the required slopes for
ADA access.
Commissioner Pierce pointed out a concern about the restroom plumbing vent and its close
proximity to the patrons on the lawn seating area.
Pedro Campos stated that the design team has been working with a mechanical engineer to
address and avoid any potential negative impacts caused by the bathroom venting on the
adjacent seated public.
2. A request for the review of a conditional use permit, pursuant to Section 12-7I-5, Conditional
Uses, Generally (On all levels of a building or outside of a building), Vail Town Code, to allow for
a ski lift and tow (gondola), located at 934 South Frontage Road/ Unplatted, and a request for a
conditional use permit, pursuant to 12-8B-3, Conditional Uses, Vail Town Code to allow for a ski
lift and tow (gondola), located at 830 Forest Road/Unplatted and setting forth details in regard
thereto. (PEC120035)
Applicant: Vail Resorts Development Company, represented by the Mauriello Planning Group
Planner: Warren Campbell
ACTION: Tabled to January 14, 2013
MOTION: Kurz SECOND: Cartin VOTE: 6-0-0
3. A request for a recommendation to the Vail Town Council for a prescribed regulations
amendment, pursuant to 12-3-7, Amendment, Vail Town Code, to allow for amendments to Title
12, Zoning Regulations, to amend the development review process, and setting forth details in
regard thereto. (PEC120010)
Applicant: Town of Vail
Planner: Rachel Dimond
ACTION: Tabled to February 11, 2013
MOTION: Kurz SECOND: Cartin VOTE: 6-0-0
4. A request for the review of a variance from Section 12-6G-6, Setbacks, Vail Town Code,
pursuant to Chapter 12-17, Variances, Vail Town Code, to allow for the construction of a garage
within the setbacks, located at 4192 Columbine Way/Lots 25 & 26, Bighorn Terrace, and setting
forth details in regard thereto. (PEC120027)
Applicant: Anne Upton, represented by Pierce Architects
Planner: Bill Gibson
ACTION: Tabled to January 14, 2013
MOTION: Kurz SECOND: Cartin VOTE: 6-0-0
5. A request for the review of amendments to a conditional use permit, pursuant to Section 12-16-
10, Amendment Procedures, Vail Town Code, to allow for the redevelopment of the Vail Golf
Course Club House (i.e. accessory buildings, permanent and temporary, and uses customarily
12/18/2012
Page 3
incidental and accessory to permitted or conditional outdoor recreational uses, and necessary for
the operation thereof, including restrooms, drinking fountains, bleachers, concessions, storage
buildings, and similar uses), located at 1775 Sunburst Drive/Lot 3, Sunburst Filing 3 and
Unplatted Parcels (a complete metes and bounds description is available at the Community
Development Department Office), and setting forth details in regard thereto. (PEC120036)
Applicant: Town of Vail, represented by Greg Hall
Planner: Bill Gibson
ACTION: Tabled to January 14, 2013
MOTION: Kurz SECOND: Cartin VOTE: 6-0-0
6. A request for the review of conditional use permits, pursuant to Section 12-9C-3, Conditional
Uses, Vail Town Code, for a healthcare facility and a public building and grounds, to allow for the
redevelopment of the Town of Vail municipal site with a medical research, rehabilitation, and
office building and a municipal office building located at 75 and 111 South Frontage Road West/
Unplatted, and setting forth details in regard thereto. (PEC120012)
Applicant: Vail MOB, LLC, represented by Triumph Development and Town of Vail, represented
by Consilium Partners, Vail
Planner: Warren Campbell
ACTION: Withdrawn
7. Approval of November 26, 2012 minutes
MOTION: Cartin SECOND: Bird VOTE: 6-0-0
8. Information Update – Ever Vail
9. Adjournment
MOTION: Cartin SECOND: Rediker VOTE: 6-0-0
The applications and information about the proposals are available for public inspection during regular
office hours at the Town of Vail Community Development Department, 75 South Frontage Road. The
public is invited to attend the project orientation and the site visits that precede the public hearing in the
Town of Vail Community Development Department. Please call (970) 479-2138 for additional information.
Sign language interpretation is available upon request with 24-hour notification. Please call (970)
479-2356, Telephone for the Hearing Impaired, for information.
Community Development Department
Published December 7, 2012, in the Vail Daily.
12/18/2012
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: December 18, 2012
ITEM/TOPIC: Council interviews for appointments to the Commission on Special Events
(CSE) and the Vail Local Marketing District Advisory Council (VLMDAC).
PRESENTER(S): Pam Brandmeyer
ACTION REQUESTED OF COUNCIL: Staff requests each applicant be interviewed at the
work session and appoint three members to the CSE and three members to the VLMDAC at
the evening meeting. Staff has provided possible questions to ask applicants and an
attendance record for current members for Council review and use. The terms for each
vacancy are for two years, from January 1, 2013 to December 31, 2014.
BACKGROUND: There are currently three vacancies on the CSE and three vacancies on
the VLMDAC. The town received five letters of interest for the CSE, two of them are
incumbents; and four letters of interest for the VLMDAC, three of them are incumbent
members. The incumbents are noted by asterisks below.
Members of the CSE shall serve at the will of the Town Council. The CSE shall support
the Council’s goals and objectives and makes decisions in alignment with the Council’s
marketing direction. The mission of the CSE is to support and assess a diverse collection of
special events, both large and small, which promote Vail’s economic vitality, sense of
community, and increase the quality year-round of the experience for guests and residents.
The functions and/or duties of CSE shall include, but are not limited to, creating, funding and
seeking special events for the Town of Vail; evaluating event applications and event success;
submitting an annual budget for operations and events; coordinating the community calendar
for special events; seeking out additional funding for special events through sponsorships and
donations; evaluating and executing contracts for special events; and all other functions as
directed by the Council. The applicants for the CSE are as follows:
David Chapin*
Jeff Chizmadia
Barry Davis*
Allison Faulconer
Kevin Sher
The mission of the VLMDAC is to market and promote Vail to attract overnight guests primarily
during the May – October time frame, creating economic vitality by increasing both the visitor
base and sales tax revenues. The applicants for the VLMDAC are:
Amy Cassidy
Beth Slifer*
Skip Thurnauer*
Mia Vlaar*
STAFF RECOMMENDATION: Staff requests the Council appoint three members to the CSE,
which terms end December 31, 2014; and three members to the VLMDAC.
12/18/2012
ATTACHMENTS:
CSE and VLMDAC Letters of Interest 121812
CSE Questions and Board Attendance Records
VLMDAC Questions
VLMDAC Attendance Records
12/18/2012
TOWN Of VAIL i
Memorandum
To: Town Council
From: Lorelei Donaldson
Date: December 18, 2012
Subject: Appointments to the Commission on Special Events (CSE) and the Vail Local Marketing
District Advisory Board (VLMDAC)
I. ITEMITOPIC: Appointments to the Commission on Special Events (CSE) and the Vail Local
Marketing District Advisory Board (VLMDAC)
II. BACKGROUND RATIONALE:
There are currently three vacancies on the CSE and three vacancies on the VLMDAC. The
Town received five (5) applications for the CSE vacancies and four (4) applications for the
VLMDAC. There are two incumbent members of the CSE and three incumbent members of the
VLMDAC (noted by asterisks below). Staff requests Council interview each applicant at the
work session and then appoint three applicants to fill three vacancies on the CSE, which terms
end December 31, 2014; and appoint three applicants to fill three vacancies on the VLMDAC,
which terms end on December 31,2014.
The applicants are as follows:
CSE:
David Chapin*
Jeff Chizmadia
Barry Davis*
Allison Faulconer
Kevin Sher
VLMDAC:
Amy Cassidy
Beth Slifer*
Skip Thurnauer*
Mia Vlaar*
III. STAFF RECOMMENDATION:
Staff requests the Council appoint three members to the CSE which terms end December 31,
2014; and three members to the VLMDAC which terms end December 31,2014, at the evening
meeting.
12/18/2012
12/18/2012
Vail Town Council,
I am applying for the open position on the Town ofVail
Commission on Special Events. I previously served for eight years
on the CSE, six as chair person. I was recently appointed to a
temporary position that included the 2013 funding allocation
decisions. With my previous experience on the board and being able
to attend the recent joint meetings with the VLMD I believe I have a
unique understanding of the common goals that the TOV is striving
for to drive business and sales tax revenues.
I thank you for your consideration of my letter of interest and
look forward to an interview at your next council meeting.
David M. Chapin
I 2-/11/IL jV-L ci (jjJ/
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12/18/2012
Lorelei Donaldson
From: Jeff Chizmadia <Jeff@nrc36S.com>
Sent: Tuesday, December 11, 2012 1:51 PM
To: Lorelei Donaldson
Subjed: Vail Board applicant
Mrs. Donaldson,
I am writing to express my interest in serving on the Vail Commission on Special Events. I believe that my background in
Sales & Marketing, and local media will be a benefit to the commission. I have lived in Vail full time since I graduated
from the University of Colorado in 2003 with a major in Communication and a minor in History. I currently work with
NRC365 Mountain Broadcasting as the host of the morning show on KSKE Ski Country 101.7FM / 95.3FM "Mornings with
Jeffrey Cash". I would love the opportunity to learn more about the position and submit my resume for your review.
Please let me know if there is any information I can bring by your office to submit my application for the position. Thank
you, hope to meet you soon.
Best,
Jeff Chizmadia
NRC 365 Mountain Network
Morning show host / Production
KSKE Ski Country 101.7FM / 95.3FM
o (970) 949-0140
C (970)445-7671
F (970) 949-1464
E Jeff@nrc365.com
Alwaysmountaintime.com
1 12/18/2012
Lorelei Donaldson
From: Barry Davis <barry@bolvail.com>
Sent: Monday, December 10, 2012 11:45 PM
To: Lorelei Donaldson
Subject: (SE take 2
Lorelei,
I just realized as I sent the below email I didn't specifically state "YES" I would like to reapply and continue to
serve Vail as a member ofthe CSE!
Thank you, again.
Barry
Lorelei,
I have been honored to have served on Vail's Commission on Special Events for the past several months. Now
that I am comfortable in my role and better understand the focus and charge ofthe commission I am better
equipped to serve my community in the upcoming term.
The synergy we've experienced as a board the past months has been rewarding and exciting. I enjoy working
within a group ofvarying opinions and a common goal. As a small business owner in Vail I am passionate
about the importance ofquality programming in our town. The right mix ofprogramming and events is what
brings new guests, entertains returning visitors, and keeps them coming back.
Thank you,
William "Barry" Davis
970.331.7966
Barry@bolvail.com
1 12/18/2012
Lorelei Donaldson
From: Faulconer, Allison <afaulconer@destinationhotels.com>
Sent: Thursday, November 29, 2012 11:49 AM
To: lorelei Donaldson
Subject: CSE Board Position
Attachments: Allison L FaulconerCSE.docx
Dear Ms. Donaldson,
I am responding to your current opening, regarding the CSE position. Please regard this letter and resume
submission as my formal application. I am a hard working, loyal employee who takes great pride in her work. I
am a perfectionist, a forward thinker, and a challenge is my greatest motivation. I welcome and have a strong
aptitude for customer relations, arguably my strongest quality and a valuable asset in the ever-changing world
of customer service industry. I have a lot to offer any organization that affords me an opportunity and places
me in a challenging environment, for that is where I thrive. I learn very well on my own and I willingly and
inevitably spend time outside of work developing skills to help me do my job more competently.
I have over nine years of professional experience within the Client Services industry. I am eager to implement
the breadth of knowledge I have gained through my experiences with the Town of Vail Commission on Special
Events Board. My event planning and fund raising experiences in the public, private and non-for-profit sectors
has helped me to acquire strong working knowledge of event planning and the fund raising skills required to be
successful in a CSE role. In addition, I am an organized, self-motivated individual with a strong aptitude for
new learning experiences and I would welcome the opportunity to work with your organization.
Attached please find a copy of my resume, which outlines my experiences and education in the fields of
consulting, marketing, event planning and fund raising. I look forward to speaking with you to thank you in
advance for your time and consideration.
Sincerely,
Allison Faulconer
Allison Faulconer
Senior Conference and Destination Event Manager
Vail Cascade Resort 1 1300 Westhaven Drive 1 Vail, CO 81657
Office 970-479-10391 Mobile: 970-977-05331 Email: afaulconer@destinationhotels.com
Celebrate Vail's 50th anniversary at Vail Cascade and enjoy new guest rooms, special events and amazing rates this
winter season. Combine the intimacy of home with personalized service and slope-side convenience. Revitalize mind,
body and spirit with special offers at Aria Spa & Club. Savor authentic Colorado cuisine and craft beer in Atwater on Gore
Creek. See the sparkle in your child's eyes as you toast the holidays with our annual Cascade Christmas.
Please visit vailcascade.com and follow us on: a CSJ
1 12/18/2012
ALLISON L. FAULCONER
Phone: (970) 306-1218 • E-mail: allielfOl03@yahoo.com
SUMMARY OF QUALIFICATIONS
Seasoned professional with over nine years of experience in creating, implementing and managing programs
and projects. Strengths include:
• Project Management • Event Planning
• Customer Relationship Management • Strong Interpersonal and Communication Skills
• Prioritization Ability • Multitasking Skills
• Detail Oriented • Highly Organized
PROFESSIONAL EXPERIENCE
Vail Cascade Resort & Spa
Senior Conference and Destination Event Manager December 2011 to Present
Conference Services and Destination Events Manager
January 2007 to July 2008
• Consulted with clients to determine program strategy, objectives and communication
• Created, reviewed and managed budgets, accounts receivables and accounts payables
• Prepared and managed rooming lists, transportation manifests, menu selection, program set up and
all additional meeting components
• Acted as liaison to AudiO Visual team, talent management, and client
• Ensured the flawless execution of program via on site management
• Captured $580,277 in food and budget revenue by managing and executing corporate meetings and
social events
• Generated over $101,000 in revenue through planning and executing destination management
activities for groups including: themed events, transportation, dine-arounds and team building
activities
Colorado Chautauqua Association August 2008 to November 2011
Group Sales and Meetings Manager Boulder, Colorado
• Responsible for coordinating all logistics for Social and Corporate Events (contract negotiations,
accounting, room set up, audio visual, menu selections, vendor coordination, accommodations and
transportation).
• Planned and executed 179 events in 2010
• Responsible for Private Events budget of $197,000.
• Exceeded departmental revenue by 12% in 2008; 10% in 2009; and 2% in 2010.
• Managed overall event calendar for Chautauqua Park.
• Successfully increased group business for lodging by 30% in high season and 42% in off season in
2010.
• Managed all aspects of Private Events Staff, hiring, training, and scheduling.
• Generated over $101,000 in revenue through planning and executing destination management
activities for groups including: themed events, transportation, dine-arounds and team building
activities
Beaver Creek Group Sales September 2006 to December 2006
Group Sales Coordinator Vail, Colorado
• Responsible for all accounts receivables/payables for the Group Sales Office and handling all sales
inquiries.
• Executed and managed small programs of 10-40 people (social and corporate events) for 7 on
Mountain Venues
12/18/2012
Organon Pharmaceuticals April 2005 to June 2006
Corporate Meeting Planner Roseland, New Jersey
• Managed and planned meetings and events for internal and external clients: Field and National Sales
Managers, Clinical Development, Regional Directors, Managed Markets and International Division
• Responsible for event budgets ranging from $30,000-$250,000.
• Responsibilities included venue/site selection, contract negotiation, on-site client liaison, reconciliation
of bills to ensure on time payment
• Directly responsible for $89,000 cost savings from contract negotiations and travel planning
• Responsible for logistical planning of events ranging from 30 to 2,500 attendees
Muscular Dystropby Association September 2003 to November 2004
Events Coordinator Scranton, Pennsylvania
• Responsible for managing three Muscular Dystrophy Association sponsored diagnostiC clinics
• Planned and coordinated special events
• Acted as liaison between MDA, patient families, clinic team members, vendors and other community
based organizations and assisted office team with special events and fund-raising programs
• Prospected and solicited corporate sponsors, coordinated volunteer events and interacted with
patient families
• Improved educational fundraising programs by 100%, generated over $100,000 in revenue
• Directly involved in elevating a small field office (mostly rural communities) to the top 20% in the
nation; met an annual budget of $675,000
• Responsible for the success of an annual event involving over SOO partiCipants, SO volunteers and
grossing over $125,000, while keeping expenses below budget
EDUCA TlONAL EXPERIENCE
Bachelor of Science, Human Services and Counseling August 1999
University ofScranton Scranton, Pennsylvania IIPROFESSIONAL AFFILIATION
Member of MPI and PCMA.
Member of Destination Hotels and Resorts Transition Team
Member of Destination Hotels and Resorts Taskforce Team
COMPUTER SKILLS
Microsoft Office, Outlook, Delphi, IQware
References furnished upon request
I
12/18/2012
Lorelei Donaldson
From: Kevin Sher <kevinsher2l@gmaiLcom>
Sent: Tuesday, December 11, 2012 8:48 AM
To: Lorelei Donaldson
Subject: Commission on Special Events application
December 11, 2012
Lorelei Donaldson:
I would like to formally apply for the opening in the Commission on Special Events. I have lived in Vail on in off since the fall of 2005. I
first moved to to Vail as part of an internship for Culinary School. Since then I have worked at many different restaurants and hotels
around town including the the Vail Cascade Hotel, and at The Arrabelle Hotel working as a Restaurant Manager for the opening of the
hotel. Currently I'm working at the 10th restaurant and live in East Vail. I have always had an interest in working in local government,
With 10 years working in the hospitality industry I believe that I am a strong candidate for the position.
Kevin Sher
847-284-0285
1 12/18/2012
12/18/2012
lonnenalp Re/ort
of Vail
December 11,2012
Vail Town Council
Lorelei Donaldson
Town Clerk
75 South Frontage Road
Vail, Colorado 81657
Dear Town Council Members:
Please accept my application for the Vail Local Marketing District Advisory Council. I
am applying as a representative of the Sonnenalp, as I am not a resident of the Town of
Vail.
I have an extensive background in marketing in the Vail Valley. While I am employed by
the Sonnenalp as Marketing Manager, I am also the owner of Take Aim Marketing, a
local marketing, advertising and publishing company that has been in business since
1997.
As the owner of Take Aim Marketing, I have worked with various lodging and tourism
entities throughout the Vail Valley, with current and former clients including the
Sonnenalp, Vail Racquet Club, Vail Valley Partnership, Colorado Mountain Express,
Donovan Pavilion, Qdoba Mexican Grill and Austria Haus Club & Hotel. In addition, I
work with other Colorado destinations including the Town of Frisco, Copper Mountain
and the Copper Mountain Chamber Resort Association.
For the past four years, Take Aim Marketing has published
Visit Vail Valley, The Official
Visitor's Guide, on behalf of the Vail Valley Partnership. As publisher ofthis destination
guide, I have developed an extensive knowledge ofthe Vail Valley, its lodging
properties, restaurants, activity vendors, events and marketing partners such as area to\\'IlS
and chambers. In addition, I have developed positive working relationships with partners
in the magazine through advertising and editoriaL
The Sonnenalp has been a landmark property in Vail since 1979. Mr. and Mrs. Faessler
and the management team have played an integral role in helping Vail achieve the level
of brand recognition it currently enjoys. The Sonnenalp has consistently maintained the
highest standards of service, integrity and hospitality, representing the town of Vail and
the Vail Valley with exemplary fashion. I am proud to be applying for a position with the
Vail Local Marketing District Advisory Council as its representative.
A !T'(jmber of
"1hfl.eadingSmalFHote1s
or the 'lVorld'
20Vail Road· Vail, Colorado 816.57 • USA
800-6.54-8312 • 970-476-.5656 • 970-476-1639 fax. www.sonnenalp.com • info@sonnenalp.com
12/18/2012
Should you have any questions or require additional information, please do not hesitate to
contact me at 970-328-1212 orcassidy@vaiLnet.
Best regards,
Amy Cassidy
Marketing Manager
Sonnenalp Resort of Vail
and
Owner
Take Aim Marketing, Inc.
12/18/2012
Jonnenalp Re/ort
01 Vall
December 11,2012
Vail Town Council
Lorelei Donaldson
Town Clerk
75 South Frontage Road
Vail, Colorado 81657
Dear Town Council Members:
I would like to designate our Marketing Manager, Amy Cassidy, as a representative of
the Sonnenalp, as she is applying for a position on the Vail Local Marketing District
Advisory Council.
Ms. Cassidy has been an employee ofthe Sonnenalp since August 15, 2012.
If you have any questions or would like additional information, please do not hesitate to
contact me at 970-479-5470 or jfaessler@sonnenalp.com.
Sincerely,
A member of
~ing8malFHotels
ofthe'Worid'
20Vail Road. Vail, Colorado 81657 • USA
800-654-8312 • 970-476-5656 • 970-476-16.19 fax· www.sonnenalp.com • inio@'sonnenalp.com
12/18/2012
I
I
l
December4,2012
Lorelei Dona Id 9J n
Town Of Vail
75 Sluth Frontage Road
Vail, CO 81657
DearTown Council Members,
Asyou know I have been on the VLMDAC since it wasorganized and memberswere appointed by
the Town Council. I am now the last memberto have served since the inception. Happily we
currently have very valuable memberswho have critical marketing positions in the community and
who bring relevant expertise to the Advi9Jry Council. I continue to believe that my longevity on the
Advi9Jry Council isan asset as I bring historical perspective and long-term evaluation of what has
been success'ul and what hasbeen lesssuccess'ul overtime.
I
Snce I have chaired the Council, we have changed most of ourvendorsin an effort to find
profes.clionalswho provide better value, ideas, and expect to work asa team with each other. lhe last
r
two yearswe have had the most success'ul results of any competitive mountain re9Jrt. We can thank
!
the wise and innovative policy direction of the Council and the cooperative spirit and hard work of t
our vendors.
I
In the past two yearswe have launched several initiatives to support the 3 legged strategy of
providing and promoting activitiesforvisitorsto "pursue theirpas.clions" in 1) outdoor activities, 2) health
and fitness, 3) cultural events including performing artsand culinary experiences.
We have partnered with the Committee for~ecial Events. We have provided funding support for
events with potential to become iconic eventsfor Va il. We have provided promotional marketing
support for existing and new activitiesthat fit our strategy. We have supported group sales, which is
beginning to rebound from the low of 2009. We have supported active 9Jlicitation of partiCipatory
sports. We have partnered with other orga nizations like the Vail Valley Foundation and Vail ~9Jrtsto
promote iconic eventsin our Town.
lhese and other activities have made our marketing efforts the envy of ourcompetitorsand a
model forother mountain communities. Fortunately, Vail hasa head start in having permanent
funding and an effective marketing committee.
I hope that Iwill be reappointed to the VLMDAC for anothertwo year term 9J that I can participate
in following through with the current strategy and help select additional new tacticsto continue to
improve our visitor base in the Town of Vail.
Sncerely,
Beth Siter
CEO & Creative Director
Siter Designs
f
BSpb
I
12/18/2012
Skip Thurnauer
4284 B Columbine Dr, Vail, CO 81567
Home Phone: 970-477-4744
Cell: 630-728-6630
I have been very pleased to serve as a member of the Vail Local Marketing District Advisory Council the last two
years. During this period we refined the Vail positioning and marketing strategy and shifted marketing funds
from traditional marketing vehicles to electronic media. Despite the weak economy, these efforts have paid off
handsomely. The net promoter score increased 10 points from 72% in 2010 to 82% in 2012 and awareness grew
to 89% during the same period. These results were reflected in increased visits, occupancy rates, and sales and
lodging taxes.
During my service on the VLMD, I have applied my 40 years of marketing and advertising experience to help
maintain Vail's leadership position as a year-round world-class destination. Because I am retired, I have made
attending Board meetings a priority and been able to attend in-person all but two meetings during my term on
the Board (one of those meetings, I participated by telephone). In addition, I have attended several CSE
meetings and Village meetings such as the recent public discussion on the remodeling of the golf clubhouse
where I spoke in favor of the improvements endorsed by the VLMD.
Early in my tenure on the Board, I created a spreadsheet of Vail assets. This was subsequently revised and
expanded upon by a Town of Vail intern. One ofthe developments that excites me about the future of Vail is the
addition of Epic Discovery to the wealth of assets already enjoyed by our guests, especially families. Because our
grandchildren have enjoyed summers in Vail since they were
infants (Tejal & Mason below at the Pirate Ship), I always look to
our programs and communications to see how they will enrich
the family experience.
We have become active members of the Vail 50+ Club and have
lead hikes, bike rides, and various Summer/Fall events and will
again chair tennis at the Vail Town tennis courts. Year-round and
seasonal VC 50 members are active supporters of the Town's
recreational, cultural, and retail/restaurant offerings.
Involvement with this group provides an ongoing "guest" perspective when I participate in VLMD discussions.
In addition to Epic Discovery, we will soon begin integrating the Vail 50 Year Anniversary into our planning. My
experience as a marketing and advertising executive, will enable me to add a professional perspective to the
Board's reexamination of positioning and marketing communications and our planning for Vail's second fifty
years.
As we begin the celebration of Vail's 50th year, I would welcome the opportunity to build upon and continue the
momentum that we have helped create during my two years as a member of the VLMD. (Also included is my
letter from 2010).
Thank you for considering my application,
Sincerely,
12/18/2012
MIA VLAAR
November 26, 2012
Lorelei Donaldson
Town of Vail Town Council
75 South Frontage Road West
Vail, CO 81657
Dear Lorelei:
I would like to be considered for renewal of my term with the Vail Local Marketing District
Advisory Council. During the two terms I have served, the advisory council has made
significant strides in achieving our key goals:
1. Drive overnight visitation to Vail in the non-peak months focused on May through
October.
2. Increase sales tax revenue on a year over year basis.
3. Promote economic vitality.
4. Create a well rounded special events focus that drives lodging revenue during need
times.
In fact, as reported today in the Vail Daily in the article entitled Vail to bred sales tax
record, "Town is expecting a nearly 4% increase in sales tax revenues collected from May to
October."
My colleagues and I who currently serve on the advisory council have formed a strong and
cohesive team that is very focused on uniting with and protecting the Vail brand while
expanding it into a year round focus. Our mission is to wisely deploy some 2 million dollars
generated annually through a lodging tax to promote Vail as a destination in non-peak
winter months. Key to our role is coordinating with the Commission on Special Events to
support exceptional special events to create economic vitality in Vail on a year round basis.
Our success toward the achievement of this goal can be observed in the improvement of our
Net Promoter score from 62 to 82 over the past five years, as shown in the most recent Vail
Resorts summer research.
As a Vail homeowner, I would be honored to be considered to continue my at large role with
the advisory counciL As a sales and marketing director for East West Resorts, I have been
privileged to serve the Town Council with skills gained through 25 years in sales and
marketing in the Vail community. I hope you will give me the opportunity to continue to
serve as a Vail Local Marketing District advisory council member.
ThQ;;~~ration.
M/I~:'
PO BOX 4121 V AIL. CO 8]658 970-376-38]]
12/18/2012
Mia Vlaar
To provide strategic leadership in marketing and bUBine88 development
to support and promote the economic vitality of Vail.
Strategic Marketing ProfesBional
.:. Strategic marketer: branding, advertising, sales, communications, new media, development .
•:. Goal"oriented, decisive leader, experienced manager of marketing/sales vendors and teams.
-:. Collaborator, consensus builder, creative problem solver.
Connected and Committed to the Community
.:. Passionate 25 year Vail Valley resident, Vail property owner since 1990.
(. Member, Vail Local Marketing District Advisory Council (2010-2012), Vail Economic
Advisory Council.
Director of Sales & Marketing, East West Resorts September 2011 -present
.:. Create and execute marketing plan for over 250 private residences in V ail Valley including
condominiums. private homes, luxury homes, and hotels .
•:. Responsible to generate upwards of $10 million in rental revenue annually .
• :. Manage staff of eight including sales. reservations and concierge .
•:. Serve on executive advisory committee.
Executive Director, Vail Jazz Foundation October 2007 -September 2011
.:-Create and execute marketing for special events, ticket sales, development and sponsorship .
•:. Create proactive partnerships with public and private sector including Town oiVail, Vail
Resorts, Valley Foundation, Bravo!, merchants, chambers, sponsors, donors .
•:. Perform market research, track/analyze ROt effectiveness of campaigns, and modify
strategies.
Marketing, Membership Director, Vail Valley Foundation July 2001-October 2002
.:. Direct marketing and communications for athletic. educational and artistic events and
programs including Vail Dance Festival, World Cup, American Ski Classic, Mountain Bike
Championships, concerts, World Forum. more .
•:. Conceptualized/created first edition 'Year in Review' annual report.
970-376-3811 PAGElPO BOX 4121 VAIL CO 81658
12/18/2012
Marketing Executive, Austra1ialNew Zealand July 1998 July 2000
.:. Developed and implemented innovative sales and marketing plans to strengthen brand
equity and increase visitation from Australia/New Zealand for Vail Resorts and other clients .
• :. Created and executed marketing plan to build strategic partnerships with airlines, travel
wholesalers, ski retailers, resort, lodging, service providers to increase VR market share.
International Sales & Marketing Manager, Vail Resorts July 1992 -Jan. 1997
<C. Created innovative marketing and sales programs in 12 key foreign markets in partnership
with airlines. wholesale, retail travel trade, media, retailers to fortify brand and sales.
•> Expanded consortium of local lodging and service partners to jointly fund marketing.
Relevant Experience
Former Chair, St. Clare ofAssisi Advisory Board: Provided parent direction on school policy.
East West Partners, East West Resorts: Provided administrative support and project management
support in a variety of capacities.
Young Presidents' Organization: Assistant project manager. 1990 St. Moritz Family University, a
one'week $1.25 M conference for members and their families.
1989 World Alpine Ski Championships: Project manager, provided administrative and organizational
support to Vail Valley Foundation World Championships and other events and programs.
American Security Bank: Customer service, international division serving multinational corporate
subsidiaries in Washington, D.C.
Qualifications
.:. Georgetown University, Washington D.C., Bachelor of Science, German, Business.
• :. German fluency. Goethe Institut Certificate in Business German (1986), French proficiency .
•> Former resident of Germany (2 years), New Zealand (2 years). traveled extensively.
-:. Expertise with online media, and social media, database and email marketing programs.
• :. Microsoft Office.
References provided upon request.
970-376-3811 PAGE 2PO BOX 4121 VAIL CO 8J658
12/18/2012
To: Vail Town Council
From: Sybill Navas
Date: December 18, 2012
Subject: Sample Questions for CSE Candidate Interviews and 2012 Meeting Attendance
1. Suggested Interview Questions for Commission on Special Events
Candidates
1. Why are you interested in serving on the Commission on Special Events?
2. What particular qualifications do you bring to the position?
3. What do you understand the CSE's mission to be and do you support it?
4. Do Special Events impact the profitability of your business, either directly or indirectly? If
yes, please explain.
5. Under what conditions would you feel it necessary to recuse yourself from considering an
event proposal? Are there any events currently funded by the CSE from which you would
need to recuse yourself considering?
6. What role do you perceive Special Events play in Vail?
7. How important is it to support ambient events?
8. Do you think that existing events support or do not support the “Vail Brand?” Do you believe
that the CSE and the Vail Local Marketing District are aligned in their strategies?
9. What existing events would you identify as most valuable to the community and what types
of events should we be attempting to attract?
10. Is it important for the community that the Town of Vail allocates tax dollars and/or in-kind
resources to support Special Events or do you think that events should “pay their own way?”
11. With regard to seeking out new events for the community, are there types of events you feel
are “appropriate” for Vail? Are there events that you feel are “inappropriate,” and if so, what
are they?
12. Do you feel that Vail has too many events, too few events or about the right number?
13. Do you think that the CSE has done a good job of managing the calendar and variety of
Special Events and do you have any specific ideas as to how you would improve the
effectiveness of the CSE?
14. Do you feel there is a need for additional event venues within the Town? If yes, what
suggestions do you have?
15. What is your favorite event? Least favorite??
12/18/2012
NAME:Cali AdkissonBobby BankJenn BrunoDave ChapinBarry Davis
Sonny
Kerstiens
Rayla Kundolf
1st Appointed:
Jan-11Jun-07Jan-10Oct-12Jun -12
Jan-12Dec-07
CURRENT TERM:
Jan 11-Dec 12
Jan 12-Dec 13
Jan 12-Dec 13
Oct-12-Dec 12
Jun 12- Dec 12
Jan 12-Dec 13
Jan 12-Dec 13
STATUS:
CURRENTCURRENT
Chair - elected 2/2/11
CURRENTCURRENTCURRENT
Vice Chair-
elected 2/2/11
MEETING DATES:1-FebX
X
X
X
X
7-MarX
X
X
X
X
*Special Meeting: Event Survey RFP Mar-21X
X
X
X
X
4-AprAbsent
X
X
X
X
2-MayX
X
X
X
X
6-JunX
X
X
X
X
X
*Joint Meeting with VLMDAC @ VLMDAC: Jun- 21X
X
Absent
X
X
X
July 4 Meeting moved to: Jun-27X
X
X
X
X
X
1-AugX
X
X
X
X
X
5-SepX
X
Absent
Absent
X
X
Special Meeting Planning Session: 19-SepX
X
X
X
X
X
3-OctX
X
X
Absent
X
X
*Joint Meeting with VLMDAC @ VLMDAC: 18-OctX
X
X
X
X
X
X
All Day Regular CSE Mtg: Review RFP's: 7-NovX
X
X
X
X
X
Absent
*Special Meeting: Funding Allocations: 14-Nov
X
X
X
X
X
X
X
*Present Funding Decisions to VLMDAC: 15-Nov
X
X
X
X
X
*Present Funding Decisions to TOV Council: 4-Dec
X
X
5-DecX
X
X
X
X
X
X
*Denotes Special MeetingCSE MEETING ATTENDANCE RECORD: 2012
12/18/2012
Suggested Questions for VLMDAC Candidates
o What experience do you have in marketing?
o What do you see as the primary role of the VLMDAC?
o Have you been on any other TOV boards/committees?
o How do you qualify for appointment to VLMDAC
(homeowner/business owner?)
o What is your occupation?
o How do you believe your appointment would benefit the
VLMDAC?
o What do you believe is Vail’s strongest selling point in the non-
ski season?
o What is the biggest hurdle Vail must overcome in marketing the
non-ski season?
o How long have you lived/worked in Vail?
o What do you believe is the most effective form of marketing Vail
to potential guests during the non-ski season?
o What role should events play in the marketing message?
o Why do you want a seat on the VLMDAC?
o Are you prepared to make the time commitment necessary to
fulfill a position on the VLMDAC – monthly meetings for 3
hours; additional meetings as needed?
12/18/2012
Vail Local Marketing District Advisory Council
Meeting Attendance Summary
2002 Mar.Apr.May JuneJulyAug.Sept.Nov. Dec.ATTENDED
Beth SliferYESYESYESYESYESYESYESYESYES9 out of 9
Bob LlewellynNONONOYESYESYESNONONO3 out of 9
Chris JarnotYESYESYESYESYESYESYESYESYES9 out of 9
Christine WernerN/AN/ANOYESYESYESYESYESYES6 out of 7
Greg MoffetYESYESYESYESYESYESYESNOYES8 out of 9
Kenny FriedmanYESYESYESNOYESNONONOYES5 out of 9
Kelli McDonaldN/AN/AYESYESYESYESYESN/AN/A5 out of 5
Mia VlaarN/AN/AYESYESYESYESYESN/AN/A5 out of 5
Pam StenmarkYESYESYES YESYESYESYESYESYES9 out of 9
Sally HanlonYESYESYESNOYESYESYESYESYES8 out of 9
Steve RosenthalNONOYESYESYESYESYESYESYES7 out of 9
2003 Jan.Feb.Apr.MayJuneJulyAug.Sept.Oct.Dec.ATTENDED
Beth SliferNOYESYESYESYESYESYESYESYESYES9 out of 10
Bob LlewellynYES YESNONO YESYESYESNONONO5 out of 10
Chris JarnotYES YESYESYESNOYESNOYESNOYES7 out of 10
Christine WernerYES YESYESYESYESYESYESNONOYES8 out of 10
Greg MoffetYES YESYESYESYESYESNOYESYESYES9 out of 10
Kenny FriedmanYES NOYESNONOYESNOYESYESYES6 out of 10
Pam StenmarkYES YESNOYESYESYESYESYESYESYES9 out of 10
Sally HanlonNONOYESNONOYESYESYESYESNO5 out of 10
Steve RosenthalYES YESYESYESYESYESYESNOYESNO8 out of 10
2004 Jan. (1)Jan. (2)Feb.Mar.Apr.MayJuneJulySept.Oct.Nov.ATTENDED
Beth SliferYESNOYESYESYESYESYESYESNOYESYES9 out of 11
Bob LlewellynYESYESYESNONONONOYESYESNONO5 out of 11
Christine WernerYESYESYESYESYESNOYESYESYESYESYES10 out of 11
Greg MoffetYESNONOYESYESYESYESYESYESYESYES9 out of 11
Kenny FriedmanYESYESNOYESNOYESYESYESYESYESYES9 out of 11
Pam StenmarkYESYESYESYESNOYESYESYESYESYESYES10 out of 11
Steve RosenthalYESYESYESYESYESYESNOYESYESYESYES10 out of 11
Andrew KarowYESYESNOYESYESNOYESNOYESYESYES8 out of 11
Ian ArthurYESNOYESNONOYESNONOYESNONO4 out of 11
2005 Jan.Feb.Mar. (1)Mar. (2)May (1)May (2)Sept.Oct.Nov.(1)Nov.(2)ATTENDED
Beth SliferNOYESYESYESYESYESYESYESYESYES9 out of 10
Bob LlewellynYESYESYESNONONOYESNOYESYES6 out of 10
Greg MoffetYESYESYESNOYESYESYESYESYESNO8 out of 10
Kenny FriedmanYESYESYESYESYESYESYESYESYESYES10 out of 10
Pam StenmarkNOYESYESNOYESNOYESYESYESYES7 out of 10
Steve RosenthalYESNOYESYESYESNOYESNOYESYES7 out of 10
Andrew KarowNOYESYESYESYESNOYESYESYESYES8 out of 10
Ian ArthurYESYESYESNOYESNOYESNOYESYES7 out of 10
12/18/2012
Doug BrooksN/AN/AYESNONONOYESYESYESN/A4 out of 7
2006 Jan.Feb.MarchAprilMayJuneJulyAug.Sept.Dec.ATTENDED
Beth SliferYESYESYESYESYESYESYESYESYESYES11 out of 11
Bob LlewellynYESYESNOYESYESYESYESYESYESYES10 out of 11
Chris RomerYESYESYESYESNOYESYESYESYESYES10 out of 11
Diane ParksYESYESYESNON/AN/AN/AN/AN/AN/A3 out of 4
Greg MoffetYESYESYESYESNONOYESYESYESYES9 out of 11
Ian ArthurYESYESYESYESYESNOYESYESYESYES10 out of 11
John DawseyYESYESYESYESN0YESYESYESYESYES10 out of 11
Pam StenmarkYESYESYESNON0YESYESYESYESYES10 out of 11
Rich TenBraakYESYESYESYESYESNOYESYESNOYES9 out of 11
Laurie MullenN/AN/AN/AN/AN/AYESYESYESYESYES6 out of 6
2007 Jan.Feb.MarchAprilMayJuneJulyAug.Sept.Oct.Nov.Dec.ATTENDED
Beth SliferYESYESYESYESYESYESYESYESYESYESYESYES11 out of 12
Bob LlewellynYESYESYESNOYESYESYESYESYESNOYESYES10 out of 12
Chris RomerYESYESYESYESYESYESN/AN/AN/AN/AN/AN/A6 out of 6
Pete HaydaN/AN/AN/AN/AYESNOYESYESYESYESYESYES7 out of 8
Greg MoffetYESYESNOYESYESNOYESYESYESNON/AN/A7 out of 10
Ian ArthurNONOYESYESYESYESYESNONONOYESYES7 out of 12
John DawseyYESYESYESYESYESYESNOYESNONOYESYES9 out of 12
Pam StenmarkYESYESYESYESYESYESYESYESYESYESYESNO11 out of 12
Rich TenBraakYESYESYESNON/AN/AN/AN/AN/AN/AN/AN/A3 out of 4
Laurie MullenYESYESYESYESNOYESYESYESYESYESYESYES11 out of 12
2008 JanFebMarchAprilMayJuneJulyAugSeptOctNovATTENDED
Beth SliferYESYESYESYESYESYESYESYESYESYESNO10 out of 11
Bob LlewellynYESYESYESYESNOYESYESYESYESYESYES10 out of 11
Pete HaydaYESYESYESYESYESNOYESYESYESYESYES10 out of 11
Mark GordonNOYESNOYESYESNOYESYESNOYESNO6 out of 11
Ian ArthurYESYESNONONON/AN/AN/AN/AN/AN/A2 out of 5
Adam SutnerN/AN/AN/AN/AN/AN/AN/AN/AN/AYESYES2 out of 2
John DawseyYESYESYESYESYESNOYESYESYESYESYES10 out of 11
Pam StenmarkYESYESYESYESYESYESYESYESYESYESYES11 out of 11
Laurie MullenYESYESYESYESNOYESYESYESYESYESYES10 out of 11
Jamie GunionN/AN/AN/AN/AYESYESYESYESYESYESYES7 out of 7
John MonsonYESYESNOYESN/AN/AN/AN/AN/AN/AN/A3 out of 4
2009 JanFebMarchAprilMayJuneJulyAugSeptOctATTENDED
Beth SliferYESYESNOYESYESYESYESYESYESYES9 out of 10
Bob LlewellynYESYESYESYESYESYESYESYESNONO8 out of 10
Pete HaydaYESYESYESYESYESYESYESYESNONO8 out of 10
Mark GordonYESYESYESYESYESYESYESYESYESYES10 out of 10
Mia VlaarYESYESYESYESYESYESYESYESYESYES10 out of 10
Adam SutnerYESYESYESYESYESYESNOYESNOYES8 out of 10
John DawseyYESYESYESNOYESYESYESYESYESNO8 out of 10
Laurie MullenYESYESYESYESNOYESYESYESYESYES9 out of 10
12/18/2012
Jamie GunionYESYESYESYESYESYESYESYESYESYES10 out of 10
2010 JanFebMarchAprilMayJuneJulyAugSeptOctNovDecATTENDED
Beth SliferYESYESYESYESYESYESYESYESYESNOYESYES11 out of 12
Bob LlewellynNOYESNOYESNOYESYESYESYESNONOYES7 out of 12
Pete HaydaYESYESYESNOYESYESNOYESNONOYESYES8 out of 12
Susie TjossemYESYESYESYESYESYESYESYESYESYESYESYES12 out of 12
Mia VlaarYESYESYESYESYESYESYESNOYESYESYESYES11 out of 12
Adam SutnerYESYESYESYESYESYESNOYESNONOYESYES9 out of 12
John DawseyYESYESYESNOYESYESYESYESYESYESYESYES11 out of 12
Laurie MullenYESYESYESYESYESYESYESYESYESYESYESYES12 out of 12
Jamie GunionYESYESYESYESYESYESYESYESYESYESYESYES12 out of 12
2011 JanFebMarchAprilMayJuneJulyAugSeptOctNovDecATTENDED
Beth SliferYESYESYESYESNOYESYESNOYESYESYESYES12 out of 12
Skip ThurneauYESYESYESYESYESYESYESYESYESYESYESYES12 out of 12
Pete HaydaYESNOYESYESYESYESNOYESYESYESYESYES10 out of 12
Susie TjossemYESYESYESYESYESNOYESYESYESYESYESYES11 out of 12
Mia VlaarYESYESYESYESYESYESYESYESNOYESYESYES11 out of 12
Adam SutnerYESNOYESYESYESYESNONOYESYESNOYES8 out of 12
John DawseyYESNOYESNONOYESYESNONOYESYESYES7 out of 12
Laurie MullenYESYESYESYESYESNOYESYESYESYESYESYES11 out of 12
Jamie GunionNOYESYESYESYESYESYESYESNOYESYESYES10 out of 12
2012 JanFebMarchAprilMayJuneJulyAugSeptOctNovDecATTENDED
Beth SliferYESYESYESNONOYESYESNOYESNOYESYES8 out of 12
Skip ThurneauYESYESYESYESYESNOYESYESYESYESYESYES11 out of 12
Pete HaydaNONOYESYESYESYESYESNOYESYESYESYES9 out of 12
Susie TjossemYESYESNOYESYESYESYESYESYESYESYESYES11 out of 12
Mia VlaarYESNOYESYESYESYESYESYESYESNOYESYES10 out of 12
Adam SutnerNONOYESYESYESYESNOYESYESYESNONO7 out of 12
John DawseyYESYESYESYESNOYESYESNOYESYESYESYES10 out of 12
Laurie MullenYESYESYESYESYESYESYESYESYESYESYESYES12 out of 12
Jamie GunionNOYESYESYESYESYESYESYESYESNOYESYES10 out of 12
Beth Slifer109 out of 120(2002 - current)
Bob Llewellyn64 out of 96(2002 - current)
Christine Werner24 out of 28(2002-2004)
Greg Moffet52 out of 62(2002 - 2007)
Kenny Friedman30 out 40(2002-2005)
Pam Stenmark67 out of 74(2002 - 2008)
Steve Rosenthal32 out of 40(2002-2005)
Andrew Karow16 out of 21(2004-2005)
Ian Arthur30 out of 49(2004 - 2008)
Doug Brooks4 out of 7(2005 only, resigned in Nov. 2005)
Laurie Mullen71 out of 75(2006 - current)
Chris Romer16 out of 17(2006-2007)
Rich tenBraak12 out of 15(2006 -2007)
12/18/2012
Pete Hayda52out of 652007 - current)
John Dawsey58 out of 68(2006 - current)
John Monson3 out of 42008
Jamie Gunion49 out of 53(2008 - current)
Adam Sutner34out of 48(2008 - current)
Susie Tjossem34 out of 36(2010 - current)
Skip Thurneau23 out of 24(2011 - current)
12/18/2012
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: December 18, 2012
ITEM/TOPIC: A work session meeting with the Vail Town Council to discuss possible
amendments to the Zoning Regulations of the Town of Vail requiring the removal of private
encroachments and restoration of stream tract land as part of a design review application
approval.
PRESENTER(S): George Ruther
ACTION REQUESTED OF COUNCIL: Should the town staff prepare proposed
regulations requiring the removal of private encroachments and restoration of stream
tract land as part of a design review application approval?
BACKGROUND: In 2009, the Vail Town Council adopted a "zero tolerance" policy for
allowing private encroachments on town-owned stream tract land to be maintained. Since that
time, staff has made minimal progress in achieving compliance with the town's adopted
policy. A number of factors have contributed to this outcome. One factor has been the timing
of the required removal and restoration obligation. Staff has identified a option which may
result in greater compliance for the town and more timely mitigation by the adjacent property
owner.
STAFF RECOMMENDATION: The town staff recommends the Vail Town Council instructs
the staff to prepare regulatory options for requiring the removal private encroachments and
restoration on stream tract land as part of a design review application approval. If instructed to
go foward, the next step in the process is to present proposed amendments to the Town's
Planning and Environmental Commission for thier recommendation to Town Council.
ATTACHMENTS:
Stream Tract Proposed Regulation Amendment
12/18/2012
To: Vail Town Council
From: Community Development Department
Date: December 18, 2012
Subject: A request for a worksession to discuss amendments to the Town of Vail Zoning
Regulations, pursuant to Section 12-3-7, Amendment, Vail Town Code, for
prescribed regulations amendments to Title 12, Zoning Regulations, and Title 14,
Development Standards, Vail Town Code, to remove private encroachments
from Town-owned stream tract lands and require the restoration of watercourses
and riparian areas, and setting forth details in regard thereto.
I. PROBLEM
The Town of Vail owns approximately 444 acres of stream tract land along Gore Creek
and its tributaries. According to Town of Vail records, much of the land area was platted
in the original subdivision filings by Vail Associates, Inc., as non-developable land, and
later deeded to Town for sensitive area protection, public access, public recreation and
other public open space uses. Over time, private development adjacent to Gore Creek
and its tributaries has encroached upon the public land.
In October of 2009, at the direction of the Vail Town Council, staff initiated a
process of accurately identifying property boundary lines and creating a list of
private encroachments on town-owned stream tract land. Encroachments that
were identified range from removal of vegetation (i.e. willow, alder, birch, etc.),
installation of irrigation systems and the planting of turf grass, to the illegal
construction of patios and other built structures. In total, more than 68
encroachments have been identified to date. The effort of creating the list
continues.
The “privatization” of public land as a result of private encroachments is in direct
conflict with the purposes for which the land was acquired. The negative impacts
and unintended consequences of “privatization” are well documented in the
Town. The negative impacts include:
• restricts public access,
• creates conflict between the public and adjacent private property
owners,
• prohibits the use of the land for public recreation,
• degrades wildlife habitat,
12/18/2012
Town of Vail Page 2
• requires costly stream tract restoration projects at the expense of
the taxpayer,
• increases damage caused by spring run off and seasonal flooding,
• introduces lawn chemicals and pesticides into the riparian corridor,
• reduces stream bank stability and increases erosion,
• prevents filtration of storm water run off,
• contributes to declining water quality, and
• results in “trespass” upon public land.
To date, town staff has spent countless hours and public money attempting to correct
this issue. Significant time has been allocated to identifying the stream tract boundary
lines, researching and investigating potential encroachments, creating a list of the
locations of alleged encroachments, meeting with adjacent property owners, conducting
public education outreach campaigns, and in some instances, pursuing legal action, all
with very limited degrees of success. More tools for addressing the issue are needed to
be successful.
II. PURPOSE
The purpose of this work session meeting is to determine whether the Town Council
would like for staff to propose amendments to the Town’s Zoning Regulations to provide
greater options for dealing with the “privatization” of Gore Creek and its tributaries.
More specifically, propose a new regulation which requires the removal of private
encroachments upon the stream tract as part of a design review application and
approval process.
The purpose of the proposed regulation is to provide a trigger for requiring the removal
of any private encroachment and the restoration of town-owned stream tract properties
when adjacent property owners obtain design review approval. This proposed
regulation provides additional tools to effectively remove unapproved encroachments on
town-owned stream tract land and restoration of these properties.
Proposed Regulations Amendments:
12-11-3: DESIGN APPROVAL:
A. Scope: No person shall commence removal of vegetation, site preparation, building
construction or demolition, dumping of material upon a site, sign erection, exterior
alteration or enlargement of an existing structure, paving, fencing or other
improvements of open space within the corporate limits of the town unless design
approval has been granted as prescribed in this chapter. The addition of plant materials
to existing landscaping, gardening and landscape maintenance shall be exempt from
this provision.
B. Violation: It shall be a violation of this chapter and the building permit for any person
to commence, continue or complete work that has not received design approval as
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Town of Vail Page 3
prescribed in this chapter and/or is not in conformity with the plans approved and
authorized by the administrator and/or the design review board and the building official.
C. Nonconforming Sites And Structures; Effect Of Design Guidelines:
1. Buildings and sites which are not in conformance with the design guidelines, due to
annexations or changes in code provisions (i.e., legal nonconformities), shall be
required to conform with the design guidelines when allowable gross residential floor
area (GRFA) (the GRFA that is permitted by the density control section of various zone
districts), commercial floor area, or garage area credit is added to any existing structure
or site.
2. From the effective date of July 21, 1998, there shall be permitted a one-time
exclusion from this provision for an expansion to single-family, two-family, and
primary/secondary residential dwelling units. This one-time exclusion shall be allowed
for a single expansion of five hundred (500) square feet or less of allowable GRFA or
garage area credit per dwelling unit. In which case, structures may be expanded without
requiring upgrades to entire structures and sites to conform to the design guidelines.
The addition itself, however, shall conform to the design guidelines. An expansion which
is greater than five hundred (500) square feet, or any subsequent expansion to a
structure, regardless of size, shall require full compliance of the dwelling unit with the
design guidelines.
3. General maintenance and upkeep of a property shall continue to be required
regardless of the amount of floor area added to a structure. The one-time exclusion
noted above shall not preclude the design review board, pursuant to the design
guidelines, from requiring landscaping and other improvements necessary to buffer or
mitigate development impacts associated with the expansion/remodel.
4. Expansions made pursuant to section 12-15-5 of this title shall require full compliance
of the entire dwelling unit with the design guidelines. Interior conversion additions
pursuant to section 12-15-4 of this title shall not trigger the requirement for upgrading
sites and structures to fully comply with the design guidelines, unless it can be classified
as a "demo/rebuild", pursuant to section 12-2-2 of this title
D. Restoration of Adjacent Town-Owned Stream Tract Property: Upon any
request for design review approval, any alteration of adjacent town-owned stream
tract conducted without consent of the Town of Vail shall cease and may be
required to be removed by the applicant. The altered adjacent town-owned
stream tract shall be restored at the sole expense of the applicant to native
riparian conditions as determined by the Administrator. Alterations may include
but are not limited to the removal, mowing, poisoning of native riparian
vegetation, site preparation, construction of porches, steps, decks, patios or
terraces or similar features, building construction or demolition, dumping of
material, sign erection, exterior alteration or enlargement of an existing structure,
paving, fencing, placement of furniture, works of art and fire pits, hot tubs, or
other private improvements.
12/18/2012
Town of Vail Page 4
III. PROS AND CONS
The following pros and cons have been identified with the proposed regulation amendment:
Pros
1. Creates another option for addressing unapproved encroachments
2. Less costly to administer the enforcement program
3. More cost effective to the homeowner
4. Proven technique in the Town of Vail for addressing non-conformities
5. Addresses the “timing and resources” issue
6. Mitigation becomes part of the approved plan
7. Failure to comply becomes a zoning enforcement issue
8. Creates an incentive for compliance
Cons
1. Reactive response vs. proactive approach
2. Takes longer to realize public benefits of removing encroachments from the stream tract
3. May impact a homeowner’s decision to make improvements
4. Infers an “approval” by the Town of Vail for a period of time
5. Supports illegal activity inconsistent with the adopted town codes (i.e. ongoing trespass)
IV. BACKGROUND
As part of the Environmental Sustainability Strategic Plan, adopted in 2009, the Vail
Town Council identified protection of the natural environment as a top priority for
immediate and future efforts. Focused on sustainability and reducing our impact on the
environment, the Town Council reaffirmed its commitment to continuous improvement of
our environmental practices by promoting ecosystem protection and a campaign for
community awareness and education.
The reach of Gore Creek flowing through Vail has been subjected to numerous
disturbances over the past 30 years including increased encroachment into the public
stream tracts. Over the past couple of years, efforts, including visual assessment of
properties adjacent to town-owned stream tracts along Gore Creek from Vail Village
Filing 11, just east of the golf course spanning west to Cascade Village, have been
made to investigate possible encroachments into town-owned stream tracts. These
inspections have identified numerous properties that have apparently undergone some
form of modification or encroachment onto these sensitive riparian areas including, but
not limited to: landscaping town-owned riparian property; building decorative planters;
using the areas for recreational seating; or, in more severe cases, building structures,
such as a basketball court, on these town-owned properties. In some instances, Staff
has been able to work with owners to mitigate encroachments at numerous properties,
resulting in restoration of the stream tract closer to its natural state; however, these
issues have been resolved in only a few instances.
12/18/2012
Town of Vail Page 5
Previously, Staff was unable to accurately identify the boundaries of existing publicly-
owned stream tracts along Gore Creek and its primary tributaries which present
difficulties in enforcement of every encroachment into public stream tracts. This
particular aspect of management practice will be critical for improving and protecting the
future stream health conditions of Gore Creek, thus maintaining Vail’s Gold Medal Trout
status which, in turn, sustains our summer fishing tourism economy.
Staff realized that a professional land survey needed to be conducted on specific public
stream tracts along Gore Creek and its primary tributaries resulting in the accurate and
indisputable identification, regulation and legally defensible pursuit of compliance of
encroachment issues. Such a survey for specific portions of public stream tracts was
performed and has been a great resource to the Town since Staff would have a clearer
understanding of public stream tracts in relation to possible encroachments as they are
recognized. A total of $64,000 was spent on the property boundary survey.
On October 6, 2009, Town Council adopted a “zero tolerance” policy for allowing illegal
private encroachments on town-owned stream tract lands and instructed Staff to pursue
removal of all encroachments.
In January 2010, an education campaign was initiated whereby letters were sent to all
properties adjacent to Town-owned stream tract detailing the importance of protecting
the creek and remove all illegal encroachments onto Town property.
In June 2010, letters were sent to 28 property owners and 3 encroachments (11%) were
resolved through Staff interaction with adjacent homeowners. However, this process
was halted with the onset of early winter conditions and resumed in the spring of 2011.
During the summer of 2011, letters were sent to 43 property owners identified as having
encroachments onto town owned streamtracts. Of these 43 properties, 30 property
owners agreed to remove encroachments. Unfortunately, most of these property
owners have since returned to their past practices. One property owner received Town
Council approval to have Town of Vail remove the encroachments (Lapin Residence,
which had a foot bridge and retaining walls removed this summer, pending Army Corps
of Engineers approval at a cost of more than $80,000). Staff is working with the Town
Prosecutor to prosecute one property owner, who has a basketball court crossing onto
town owned streamtract.
Staff is continuing to evaluate and pursue encroachments as further site visits are
conducted and aerial photos are analyzed. Success has been negligible.
The Colorado Department of Public Health and Environment (CDPHE), Water Quality
Control Division (WQCD) on December 6, 2012, added the portion of Gore Creek from
Black Gore Creek to the Eagle River (Dowd Junction) to Colorado’s Section 303(d) list
of impaired waters for aquatic life use (provisional). The provisional listing of Gore
Creek means that the cause of impairment is not known. The WQCD decided to add all
of Gore Creek (within the town limits) to the 303(d) list in order to require additional
studies to identify potential stressors to aquatic life that could cause impairment.
12/18/2012
Town of Vail Page 6
The listing for aquatic life use is based on a new methodology for determining the health
of a river using aquatic macro invertebrate (bugs) population characteristics. Failing
bug scores are indicative of long-term health of Gore Creek, poor aquatic life is the
precursor to the decline of the “Gold Medal” fishery in Gore Creek. WQCD and the
Division will continue to work with the Town and the Eagle River Water and Sanitation
District to determine the causes of this impairment.
A Water Quality Improvement Plan was initiated, with preliminary findings summarized
as follows:
Aquatic life stressors
• Loss of riparian habitat and buffer zones (strongly associated with loss of
bug populations and diversity)
• Landscaping extends to the stream in many locations
• Buildings, roads & other improvements within riparian zone
Use of pesticides and herbicides
• Pine bark beetle
• Pine needle scale
• Weed control (lawns and gardens)
Stream habitat disturbance
• Eroding stream banks due to loss of natural soil binding vegetation
• Natural stream banks replaced by riprap walls and slopes
• Stream channelization
• Frequent construction disturbance
Storm Water and Urban Runoff
• Street and parking area drainage piped directly to stream
• Roof drains and subterranean dewatering discharges
• Lawn irrigation return flows (fertilizer and herbicides)
• Snowmelt factors (mag chloride)
As part of a discussion on impaired status designation of Gore Creek, the Vail Town
Council directed Staff to move forward with proposing regulations that will result in
improvements to the health of the Creek.
Removing encroachments from Town-owned stream tracts is just one step in the
Town’s efforts to improve the health of Gore Creek and its tributaries.
12/18/2012
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: December 18, 2012
ITEM/TOPIC: Information Update and Attachments:1) Economic Development Online Project
Updates – a) Asset Inventory; b) Special Event Online Permits; Kelli McDonald
2) The Colorado Grand Scholarship letter 121812 and Council appointment to committee;
3) During the December 5, 2012 CSE meeting, board members conducted final interviews of
the two finalists who responded to the RFQ for Strategic Planning Consulting Services in
2013. Citing the advantages of this firm being based in Vail and the recently approved
corresponding contract with VLMDAC which will further foster the ongoing communications
and strategic alignment progress that has developed over the last year, CSE members voted
unanimously to offer the contract to MKT Vail (Adam Sutner). The full body of minutes from
this meeting will be included in the January 8, 2013 Town Council packets. - Sybill Navas
PRESENTER(S): Various
ATTACHMENTS:
Economic Development Asset Inventory
Special Event On line Permits
Colorado Grand Scholarship letter 121812
12/18/2012
To: Vail Town Council
From: Vail Local Marketing District Advisory Council
Date: December 18, 2012
Subject: Town of Vail Asset Inventory Update
I. TOWN OF VAIL ASSET INVENTORY HISTORY
On behalf of the VLMDAC, Untraditional Marketing completed the original Town of Vail
asset inventory in October of 2008, consisting of a 52-page full color booklet. In May
2011, updates were populated into a 27-page spreadsheet for internal use only.
II. TOWN OF VAIL ASSET INVENTORY UPDATE
The goal for this most recent project was to create one comprehensive, updatable
online program showing assets in the Town of Vail, including descriptions, photos,
location, building/land/resource information, capacity to host meetings, interaction with
other assets, and other pertinent information.
Audiences for the Asset Inventory include existing and prospective businesses,
organizations, athletic groups, families, event promoters and individuals interested in
coming to Vail for business, pleasure, meetings, continuing education, events (or any
combination of those).
The Inventory has been created in an electronic format to allow for ease of searching,
updating, and printing. The Inventory will be presented as an objective recording of
assets in the Town of Vail and can be accessed at www.vailassets.com in late January
2013.
III. WHY IS THE ASSET INVENTORY USEFUL?
1. Easy to access “community resource directory” information
2. Phone numbers, websites, addresses, photos all in one place
3. Easy to search: lodges, restaurants, recreation, facilities
4. Current information: updated twice annually
12/18/2012
Town of Vail Page 2
IV. ATTACHMENT
The screenshot of the Town of Vail Asset Inventory is attached.
12/18/2012
Town of Vail Page 3
Homepage
12/18/2012
Town of Vail Page 4
Mobile Site
12/18/2012
Town of Vail Page 5
Asset Listings
12/18/2012
Town of Vail Page 6
Asset Detail
12/18/2012
To: Vail Town Council
From: Town of Vail Staff
Date: December 18, 2012
Subject: Special Event Online Permit Application Update
I. SPECIAL EVENT ONLINE PERMIT APPLICATION HISTORY
The Town of Vail staff has worked with event promoters to determine the most effective
way to streamline the special event permit process. Content for the online permits was
developed this summer with the input from event promoters utilizing best practices from
their experience.
II. SPECIAL EVENT ONLINE PERMIT APPLICATION UPDATE
The special event online permit application process will offer the ability for anyone
wishing to apply for a special event permit to do so online. The user will be able to
create an account online and access their information at any time. Once they are
registered, they will have the ability to submit a new application, copy an existing
application and/or save an existing application to work on later; thereby reducing the
amount of duplicate input they are currently required to provide for each application
submitted. At the end of the application and based on their choices, users will be able to
pay any fees due at that time securely online.
The attached screen shot is a useful illustration of how each step of the application will
be presented with links on the right. The top offers introductory text and a summary of
that page. The main form section will be a formatted presentation of all the information
the user needs to provide. The buttons at the bottom allow the user to save, cancel or
continue. The application will be fully branded using Town of Vail brand standards.
Once submitted, a notification will be sent to the special events coordinator alerting that
a new application is ready to review. The coordinator will then have access to the
database with the ability to review, print, email, approve or deny any application in the
system.
This project will go live in early first quarter of 2013.
12/18/2012
Town of Vail Page 2
III. ATTACHMENT
The screenshot of the Special Event Online Permit is attached.
12/18/2012
Town of Vail Page 3
12/18/2012
THE COLORADO GRAND
5286 La Quinta Circle, Elizabeth, Colorado 80107 • 720.670.6433, Fax 303.800.2283 • www.co1000.com
The Colorado Grand and the Colorado State Patrol present the
Colorado Grand Scholarships
Each town serving as a lunch stop for the Colorado Grand is eligible to
receive a $6,000 scholarship to be awarded to a local high-school
graduate. Towns eligible to receive them in 2013 include Moab, Utah,
Salida, Paonia, Lake City and Vail.
Scholarship Criteria:
The student must reside in the Town or County which the Colorado Grand
visits for lunch; he or she may be enrolled in public or private school or
educated at home. The student must attend a Colorado (Utah for Moab
scholarship winner) college as a freshman in 2013. Scholarships are
awarded without consideration of race, color, national origin, religion, or
sex.
Selection Process:
The town should form a board consisting of 1) the local sheriff or police
chief, 2) a city councilman or county commissioner, and 3) a member of
the organization that receives funds at the lunch stop. This board should
accept scholarship applications from students, make their selection, and
submit their recommendation to the Colorado Grand by May 10, 2013,
giving the date the college needs the funds, address of college or university
department that receive the scholarship finds.
Need Help? *Contact Eddie O'Brien,
Colorado Grand Community Liaison
edwardfe3224@gmail.com; 970-468-1210 (office)
970-390-1210 (cell)
12/18/2012
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: December 18, 2012
ITEM/TOPIC: Matters from Mayor and Council
12/18/2012
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: December 18, 2012
ITEM/TOPIC: Executive Session, pursuant to: 1) C.R.S. §24-6-402(4)(b) - to receive legal
advice on specific legal questions.
PRESENTER(S): Matt Mire
12/18/2012
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: December 18, 2012
ITEM/TOPIC: Adjournment (4:40 p.m.)
NOTE: UPCOMING MEETING START TIMES BELOW (ALL ARE APPROXIMATE DATES
AND TIMES AND SUBJECT TO CHANGE)
--------------------
THE NEXT REGULAR VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BEGIN AT
APPROXIMATELY 12:30 P.M. (or TBD), TUESDAY, JANUARY 8, 2013 IN THE VAIL TOWN
COUNCIL CHAMBERS
FUTURE AGENDA ITEMS:
Ongoing agenda items TBD: DRB/PEC updates - Warren - WS - 15 min.; Information
Updates Attachments: WS - 15 min.; Executive Session items: 30 min.; Consent Agenda: 5
min.; Town Manager Report: 5 min.
Council/Staff Mini-retreat: Strategic Planning - WS - 1/8/13 - 10am - 2pm - Grand View -
separate meeting
Consent Agenda: Meeting Minutes of December, 2012;
Vail Village Info Center - Suzanne S - WS - 30 min. - 1/8/13
Public Information Sign regulations and text amendments - George Ruther - WS - 30 min. -
1/8/13
First Reading Vail Golf Course Rezoning - Bill G - ES - 30 min. - 1/8/13
First Reading Vail Golf Course Text Amendments - Bill G - ES - 30 min. - 1/8/13
Com Dev Software RFP results - George Ruther - WS/ES - 15 min. - 1/15/13
Character of Neighborhood Discussion - George Ruther - ES - 30 min. - 1/15/13
Second Reading Vail Golf Course Rezoning - Bill G - ES - 30 min. - 1/15/13
Second Reading Vail Golf Course Text Amendments - Bill G - ES - 30 min. - 1/15/13
1st reading of Charter Split Ordinance - Matt Mire - ES - 1/8/13 - 30 min.
Resolution No. 1, Posting of Public Notices - Lorelei - ES - 1/8/13 - 5 min.
Site Visit - Vail Library - Pam Brandmeyer - 30 min. - WS - 2/5 or 2/19/13
VVMC/TOV discussion on MOB - Doris Kirschner, VVMC - ES - 30 min. - TBD
ERWSD Vail golf course easements - Todd Fessenden - WS - 30 min. - TBD
ERWSD Wastewater Master Plan - Todd Fessenden and Siri Roman, ERWSD - WS - 30 min.
- TBD
Buy-down program funding discussion - Nina - WS - 30 min. - TBD
Strategic Parking Plan discussion - Greg H. - WS - 30 min. - TBD
Recycling Program discussion - Kristen B - 30 min. - WS - TBD
Ford Park discussion re: noise - Todd O./Greg Hall - WS - 30 min. - TBD
Outdoor Display Goods - George Ruther - TBD
Sister City discussion - TBD
Open Space Discussion with Toby Sprunk, Eagle County Open Space Director - TBD Award
Contract for Community Development IT Software- George Ruther - ES - TBD
12/18/2012