HomeMy WebLinkAbout2013-02-19 Agenda and Support Documentation Town Council Work SessionVAIL TOWN COUNCIL
WORK SESSION AGENDA
VAIL TOWN COUNCIL CHAMBERS
75 S. Frontage Road W.
Vail, CO 81657
2:30 P.M., FEBRUARY 19, 2013
NOTE: Times of items are approximate, subject to change, and cannot be relied
upon to determine at what time Council will consider an item.
Public comments on work session item may be solicited by the Town
Council.
1.
ITEM/TOPIC: Site Visit Tivoli Lodge SDD 37 (30 min.)
PRESENTER(S): Warren Campbell
2.
ITEM/TOPIC: DRB/PEC Update (10 min.)
PRESENTER(S): Warren Campbell
3.
ITEM/TOPIC: Interview Davy Ratchford as Vail Resorts rep on VLMDAC
(10 min.)
PRESENTER(S): Pam Brandmeyer
4.
ITEM/TOPIC: Information Updates and Attachments:
CSE 020613 Meeting Minutes
(15 min.)
5. ITEM/TOPIC: Matters from Mayor and Council (15 min. )
6.
ITEM/TOPIC: Executive Session, pursuant to: 1) C.R.S. §24-6-402(4)(b) -
to receive legal advice on specific legal questions; Re: Marijuana laws. (10
min. )
PRESENTER(S): Matt Mire
7. ITEM/TOPIC: Adjournment (4:00p.m.)
NOTE: UPCOMING MEETING START TIMES BELOW (ALL ARE
APPROXIMATE DATES AND TIMES AND SUBJECT TO CHANGE)
--------------------
THE NEXT REGULAR VAIL TOWN COUNCIL REGULAR WORK
SESSION WILL BEGIN AT APPROXIMATELY 12:30 P.M. (or TBD),
TUESDAY, MARCH 5, 2013 IN THE VAIL TOWN COUNCIL CHAMBERS
FUTURE AGENDA ITEMS:
Ongoing agenda items TBD: DRB/PEC updates - Warren - WS - 15 min.;
Information Updates Attachments: WS - 15 min.; Executive Session items:
30 min.; Consent Agenda: 5 min.; Town Manager Report: 5 min.
Timber Ridge Discussion - Stan Z - WS - 30 min. - 2/19 2/19/2013
Gore Creek Public Sign Campaign - George - WS - 20 min. - 2/19
Info Updates: Introduction of new VRI Marketing Director - Kelli - WS -
2/19 ??
One Book, One Valley Proclamation for 2013 - L Barnes/Pam - ES - 10 min.
- 2/19
1st reading of Ord. No. 1, Series of 2013; Charter Split - Matt Mire - ES - 30
min. - 2/19
Ford Park Phase II - Todd O. - ES - 30 min. - 2/19
Resolution #4, LH Master Plan amendments (Sundial Plaza) - Rachel - ES -
20 min. - 2/19
Gateway Real Estate request to Proceed through process - Rachel - ES -
10 min. - 2/19
View Point #8 Discussion - George R - ES - 30 min. - 2/19
1st Reading of Ord #5, SDD#37-Tivoli - Rachel - ES - 20 min. - 2/19
Town Manager Report: Emergency Management meeting from 6/18-6/23 in
Vail (FEMA) - Dwight - ES - 2/19
Council Retreat - Part 2 - Separate Meeting. - 2/26 - 8 am to 12 pm - The
Grand View
Character of Neighborhood Discussion - George Ruther - ES - 30 min. - 3/5
Vail Village Info Center - Greg Hall - WS - 30 min. - 3/5
Under Town Manager Report: ATT Letter response from Ron Braden - ES -
3/5
Review of Welcome Center RFP - Suzanne - WS - 15 min. - 3/5
"i" Sign Options and Direction - George - WS - 15 min. - 3/5
Joint VRD Meeting - economic study - Stan - WS - 60 min. 3/5
Sign Code/Sponsor Vehicle Location - George - WS - 15 min. 3/5
1st Reading of Ord 6, 1st Supplemental to 2013 Budget - Kathleen - ES -
30 min. - 3/19 2nd Reading of Ord 6, 1st Supplemental of 2013 Budget -
Kathleen - ES - 10 min. - 4/2 DRB, PEC, AIPP, BFCAB vacancy interviews -
30 min. - WS - 3/19
DRB, PEC, AIPP, BFCAB appointments - 20 min. - ES - 3/19
Healthcare Reform Act discussion - Stan/Krista - WS - 30 min. 5/7 or 5/21
ERWSD easements - Todd Fessenden - ES - 30 min. - TBD
TOV official vehicle sponsorship - Stan Z - WS - 30 min. - TBD
EPS Economic Study of Vail Golf Course - Greg Hall - WS - 30 min. - TBD
First Reading Ord #21, 2012, Vail Golf Course Rezoning - George Ruther -
ES - 30 min. - TBD
First Reading Ord #22, 2012, Vail Golf Course Text Amendments - George
Ruther - ES - 30 min. - TBD
Second Reading Ord #21, 2012, Vail Golf Course Rezoning - George
Ruther - ES - 30 min. - TBD
Second Reading Ord #22, 2012, Vail Golf Course Text Amendments -
George Ruther - ES - 30 min.- TBD
First Reading of Ord No. 4, 2013, Stream Tract Mitigation Ord -
George/Matt Mire - ES - 30 min. -TBD
ROI Document Presentation - Adam Sutner - WS - 20 min. - TBD
Eagle County Commissioner Joint Meeting - 60 min. - TBD
EHU Housing Authority - TBD
2015 WAC construction restrictions discussion - George - WS - 30 min. -
TBD
VVMC/TOV discussion on MOB - Doris Kirschner, VVMC - ES - 30 min. -
TBD
Strategic Parking Plan discussion - Greg H. - WS - 30 min. - TBD 2/19/2013
Sister City discussion - TBD
Open Space Discussion with Toby Sprunk, Eagle County Open Space
Director - TBD
2/19/2013
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: February 19, 2013
ITEM/TOPIC: Site Visit Tivoli Lodge SDD 37
PRESENTER(S): Warren Campbell
2/19/2013
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: February 19, 2013
ITEM/TOPIC: DRB/PEC Update
PRESENTER(S): Warren Campbell
ATTACHMENTS:
February 6, 2013 DRB Meeting Results
February 11, 2013 PEC Meeting Results
2/19/2013
Page 1
DESIGN REVIEW BOARD AGENDA
PUBLIC MEETING
February 6, 2013
Council Chambers
75 South Frontage Road West - Vail, Colorado, 81657
MEMBERS PRESENT MEMBERS ABSENT
Libby Maio
Tom DuBois
Brian Gillette
Andy Forstl
Rollie Kjesbo
PROJECT ORIENTATION 1:00pm
SITE VISITS
1. Sundial Plaza- Lionshead Pedestrian Mall
2. Potato Patch Club- 950 Red Sandstone Road
3. Odum Residence- 4254 Columbine Way Unit 9
4. Zekelman Residence- 463 Beaver Dam Road
MAIN AGENDA 3:00pm
1. Potato Patch Club DRB130011/ 15 minutes Rachel
Final review of a minor exterior alteration (façade)
950 Red Sandstone Road/ Potato Patch Club
Applicant: Potato Patch Club Condominium Association, represented by Mark Donaldson
ACTION: Approved with conditions
MOTION: Kjesbo SECOND: Maio VOTE: 4-0-1 (DuBois recused)
CONDITION(S):
1. The applicant shall replace all non-compliant outdoor lighting fixtures with code compliant
light fixtures which shall be submitted to staff for review and approval in conjunction with the
plans submitted with the building permits.
2. The applicant shall provide a minimum of one new tree for each tree removed pursuant to the
size requirements found in Section 14-10-8, Landscaping, Drainage, and Erosion Control, Vail
Town Code. The applicant shall flag all trees to be removed in order for the DRB to conduct a
site visit at a future hearing prior to the submittal of the building permits. Should the DRB
have any concerns with the proposed trees to be removed, the applicant shall submit a change
to approved plans application to be formally reviewed at a public hearing.
3. The applicant shall surface all of the privacy walls on site with the same exact finished.
Approved options for the privacy wall surface include stucco with a stone cap or telluride
stone (both sides) with a stone cap. The selected option shall be shown on the plans
submitted in conjunction with the building permits.
4. The applicant shall utilize an all metal railing for all French balconies on the structures which
shall be shown on the plans submitted in conjunction with the building permits.
2. Odum Residence DRB130019/ 10 minutes Rachel
Conceptual review of an addition (bay window)
4254 Columbine Way Unit 9/Bighorn Terrace
Applicant: Johnnie and Deb Odum, represented by Rodney Molitor
ACTION: Conceptual, no vote
2/19/2013
Page 2
3. Zekelman Residence DRB130008/ 20 minutes Rachel
Conceptual review of new construction (duplex)
463 Beaver Dam Road/Lot 5, Block 4, Vail Village Filing 3
Applicant: Alan S. Zekelman Revocable Trust, represented by K.H. Webb Architects
ACTION: Conceptual, no vote
4. Sundial Plaza DRB120601/ 20 minutes Rachel
Final review of new construction (playground)
Sundial Plaza located within the Lionshead pedestrian mall/Tract C, Lionshead 6th Filing
Applicant: Town of Vail, represented by Gregg Barrie
ACTION: Approved with conditions
MOTION: Kjesbo SECOND: Maio VOTE: 5-0-0
CONDITION(S):
1. The applicant shall match all railings to the existing adjacent Landmark railings, with the
exception of the ADA ramp and the steps to the east of the water feature, which shall be a
simple pipe rail painting to match other railing. This shall be shown on the plans submitted in
conjunction with the building permit.
2. The applicant shall provide a drinking water fountain if potable water lines are accessible on
the site. This shall be shown on the plans submitted in conjunction with the building permit.
STAFF APPROVALS
Rosenbach Residence DRB120360 Warren
Final review of a minor exterior alteration (doors)
392 Beaver Dam Road/ Lot 4W, Block 3, Vail Village Filing 3
Applicant: Gary and Susan Rosenbach, represented by Jay Nobrega
Vigil Addition DRB120593 Warren
Final review of an addition (living room, entertainment room)
3946 Lupine Drive/Lot 5A, Block 2, Bighorn 1st Addition
Applicant: Eduardo and Pilar Vigil, represented by Jack Snow
Sebastian Real Estate DRB130003 Warren
Final review of a sign application (business identification)
16 Vail Road/Lot M, Block 5D, Vail Village Filing 1
Applicant: Ferruco Vail Ventures LLC, represented by Allison Kent
Milmo-Rangel Residence DRB130005 Rachel
Final review of an addition (bedrooms, mud room)
1415 Westhaven Drive #B/Lot 52, Glen Lyon
Applicant: Francisco Milmo-Rangel and Maria Lucia Lopez Clariond, represented by Berglund Architects
Hernandez Residence DRB130009 Rachel
Final review of changes to approved plans (window, gable roof)
1416 Moraine Drive/Lot 8, Block 2, Dauphinais-Mosely Filing 1
Applicant: Job and Ana Paula Hernandez, represented by Brian Gillette
Reske Residence DRB130010 Rachel
Final review of an addition (interior loft, windows)
5194 Main Gore Drive South/Lot 16, Vail Meadows Filing 1
Applicant: Brian Reske and Bryan Burney, represented by Brian Reske
2/19/2013
Page 3
Blu’s Restaurant DRB130012 Rachel
Final review of a sign (business identification)
2695 Vail Racquet Club Drive/ Unplatted
Applicant: TJ Armstrong
Scott Residence DRB130016 Rachel
Final review of a minor exterior alteration (landing, step, landscaping)
3150 Booth Falls Court Unit A/Lot 4A, Block 2, Vail Village Filing 12
Applicant: Alan and Kathleen Scott, represented by Seth Hostvet
The applications and information about the proposals are available for public inspection during regular office
hours in the project planner’s office, located at the Town of Vail Community Development Department, 75
South Frontage Road. Please call 479-2138 for information.
Sign language interpretation available upon request with 24 hour notification. Please call 479-2356,
Telephone for the Hearing Impaired, for information.
2/19/2013
Page 1
PLANNING AND ENVIRONMENTAL COMMISSION
February 11, 2013 at 12:00pm
TOWN COUNCIL CHAMBERS / PUBLIC WELCOME
75 S. Frontage Road - Vail, Colorado, 81657
MEMBERS PRESENT MEMBERS ABSENT
Bill Pierce
Henry Pratt
Luke Cartin
Pam Hopkins
Susan Bird
John Rediker
Michael Kurz
Noon: Joint PEC/DRB meeting: Jeff Winston Presentation on Vail’s Development History
DRB Members present
Rollie Kjesbo
Tom DuBois
Brian Gillette
Jeff Winston gave a power point presentation highlighting the development of Vail Village and the
Design Guidelines. He spoke to the challenge of being able to keep Vail unique and special and not
let it become like everywhere else, which is the tendency of development and architecture. He
spoke to the facade material, stucco, being a signature of Vail architecture.
Commissioner Kurz spoke to his concern about West Vail commercial area and the need to get back
to creating a neighborhood with a Vail identity.
Jeff Winston spoke to the planning effort that had previously occurred in West Vail and the
importance of structured parking being a key to a successful redevelopment of the area.
Dr. Steinberg inquired as to how much of the success of Vail is the result of having planning very
early in the development of the community.
Jeff Winston stated it was integral to the success of Vail. Having a plan and a direction allowed for a
comprehensive approach.
Joe Batcheller, resident and planner, inquired as to a viable solution to strengthen the pedestrian
connection between Vail Village and Lionshead.
Jeff Winston responded to the challenges and that it can be strengthened over time through design.
Jim Lamont spoke to the question of pros and cons of having differing commercial cores.
Pam Hopkins spoke to her biggest regret being the loss of the Eldon Beck designed steps from the
Village Parking structure.
2/19/2013
Page 2
Jeff Winston spoke to the loss of the Vail Village Parking Structure steps in agreement and some of
the architectural elements in Solaris that were not implemented. The more a community has mixed
messages the more likely it will end up as anywhere.
Jim Lamont asked Jeff to speak to the incorporation of landscaping in a commercial pedestrian
village.
Jeff Winston spoke to the location of planters adjacent to the buildings or in close proximity.
Planters were then pulled away from the windows so customers could look into storefronts.
Landscaping is an important element in the fabric. Planter placement is crucial to balance the need
for softscape and to allow for window shopping.
Site Visit:
No site visits
1. A request for a work session to discuss the Vail Village Character Study, an initiative to examine
the Town’s current regulations, design standards and guidelines applicable to Vail Village to
determine whether they are sufficient to ensure the special character of Vail Village is not just
maintained but also enhanced.
Applicant: Town of Vail, represented by Braun Associates, Inc.
Planner: Warren Campbell
Warren Campbell introduced the project.
Tom Braun gave a power point presentation detailing the Vail Village Character Preservation.
Merv Lapin, resident, spoke to the economic realities of development in the future which is more
building bulk and mass, reduced setbacks, and increased site coverage. He spoke to the
Special Development District (SDD) process and the need for the reviewing boards to think into
the future. He is concerned about potential redevelopment outcomes in the core of the Village.
There is going to be great pressure to increase height in the Village core. He spoke to his belief
that the Mountain Haus, Lodge at Vail Tower and Solaris as being mistakes. The Town has
maybe evolved to a point where SDDs should not be permitted in the Village. He spoke to the
creation of a historic overlay over a certain area which restricts size and architecture. He spoke
to his recollection of how Bridge Street got its curve (costs of building the bridge and the
predetermined location of the lifts).
Commissioner Kurz spoke to his concern with the outcome that occurred in Solaris. The process
needs amending as the natural and built environments need to work together. It is important to
keep Vail’s brand into the future. He suggested amending the Master Plan to include more
salient descriptions of what we want. The Master Plan and Design Guidelines are vague and
need to be more descriptive. Clear more descriptive language is needed to help the boards to
accomplish the desired outcomes. He does believe a few projects have gotten away from the
community.
Commissioner Rediker spoke to his belief that the need to identify if there is a problem with the
Vail Village Master Plan and Urban Design Guidelines. He spoke to his believe that there are
tools in place and are adequately addressing the Village. He would like to get to the discussion
of the perceived problems so that they can be identified if there are any.
Commissioner Bird spoke to the scale of some of the new buildings and that they don’t quite fit
in. Maybe a historic district overlay is appropriate.
2/19/2013
Page 3
Commissioner Pratt spoke to this effort occurring every ten years. SDDs, he believes, are
appropriate and Solaris was a political statement and resulted in two stories more in height than
it probably should have been. He spoke to a need to expand the extents of the Village Master
Plan and Urban Design Guidelines. He added that the municipal building and medical office
building were not Vail.
Commissioner Cartin spoke to the difficulty in putting ones finger on the specifics of what is great
about Vail. You know it when you see it. We need to admit when we make a mistake, and learn
from them. He spoke to the need to look at the extents of the applicable area for the Vail Village
Master Plan. Should fire Station No. 2 be included in the Master Plan area? Need to look at the
long term needs of the Village and what works and there needs to be a balance between the
Master Plan and Guidelines that allows for flexibility in architectural design but incorporates
those elements that make a project Vail.
Commissioner Hopkins spoke to the efforts over the years to address newspaper boxes and the
effort now to address recycle which was not anticipated. She asked how the Town would want
to address solar panels in the Village.
Commissioner Pierce stated he had nothing to add but felt that his fellow commissioners had
great passion which he was excited to see.
Brian Gillette, DRB member, asked those in the audience to raise there hand if the Vail Village
Master Plan and Urban Design Guidelines were not achieve the desired outcomes. Upon seeing
the hands (approximately 1/3) he concluded that in a larger part the guidelines were working but
probably needed refinement.
2. A request for a recommendation to the Vail Town Council for a major amendment to a Special
Development District, pursuant to Section 12-9A-10, Amendment Procedures, Vail Town Code,
to amend Special Development District No. 37, Tivoli Lodge, to amend the approved
development plan to increase gross residential floor area and site coverage and amend the
approved setbacks, located at 386 Hanson Ranch Road/ Lot E, Block 2, Vail Village 5th Filing,
and setting forth details in regard thereto. (PEC130002)
Applicant: Robert Lazier
Planner: Rachel Dimond
ACTION: Recommendation of approval
MOTION: Kurz SECOND: Rediker VOTE: 6-0-1(Pierce recused)
CONDITION(S):
1. This approval includes two amended plan sheets A4.0 and A5.4 dated February 8,
2013.
2. The applicant shall receive permission from the adjacent property owner (Vail
Associates) for access for construction in conjunction with any building permits.
3. Approval of an amendment to the SDD is contingent upon the applicant obtaining
Town of Vail approval of the associated design review application.
Rachel Dimond gave a presentation per the staff memorandum and a power point to aid in the
understanding of the request before the Commission. Staff received several amended
elevations just prior to the meeting and a letter from the Villa Valhalla HOA.
Commissioner Rediker inquired as to how the roof form was being amended that might affect the
views from Villa Valhalla. He stated that it did not appear that the overall roof form was being
adjusted. He asked if staff understood how the incorporation of dormers would affect the views.
He then asked about staff’s recommendation on the roof form on the office addition.
2/19/2013
Page 4
Rachel Dimond explained the height would not be changed and views should not change as a
result of the proposed changes.
Robert Lazier gave a presentation on the goals he is trying to accomplish through the
application. He added that the design of the dormers on the roof should not have any impact on
the views from Villa Valhalla.
Commissioner Kurz inquired as to the adequacy of parking and how it works for the site.
Robert Lazier explained how parking works on site and stated there is adequate parking most of
the time.
There was no public comment.
Commissioner Rediker inquired as to any needed changes to the draft ordinance based on the
changes proposed by staff.
Rachel Dimond stated no changes would be necessary except to amend the exhibit on the
ordinance.
Commissioner Pratt inquired as to what was occurring on the top of the conference space. He
also inquired as to the space created by the north dormer.
Robert Lazier explained a flat roof area would be on top of the conference space and that
storage would be expanded by the change to the dormer.
Commissioner Pratt was comfortable with the parking situation remaining as is, the north dormer
appeared to dominate the architecture and there were easier ways to address snow control. He
believed a there was missed opportunity to include a roof top patio for a unit above the
conference space.
3. A request for the review of a conditional use permit pursuant to Section 12-7H-5, Conditional
Uses; Generally (On All Levels of a Building), Vail Town Code, to allow for the construction of a
public park and recreation facilities (playground) at Sundial Plaza located within the Lionshead
pedestrian mall/Tract C, Lionshead 6th Filing, and setting forth details in regard thereto.
(PEC120050)
Applicant: Town of Vail, represented by Gregg Barrie
Planner: Rachel Dimond
ACTION: Approved with conditions
MOTION: Rediker SECOND: Cartin VOTE: 6-1-0 (Kurz opposed)
CONDITION(S):
1. The associated Lionshead Redevelopment Master Plan amendments shall be adopted
by the Vail Town Council prior to construction of a public park and recreation facility.
2. This conditional use permit approval is contingent upon the applicant obtaining Town
of Vail approval of the associated design review application.
Rachel Dimond gave a presentation per the staff memorandum.
Gregg Barrie gave a presentation on the changes made to the application as a result of the
previous discussions with the Commission. He discussed the outcome of a conversation that
had occurred with the Vail Town Council regarding the pop jet fountain.
2/19/2013
Page 5
Commissioner Bird inquired as to the pathways and walkways.
Gregg Barrie spoke to a conversation where Vail Town Council asked that the minimum amount
of snow melt be incorporated. He showed which pathways would be heated.
There was no public comment.
Commissioner Hopkins inquired as to the railing being used to access the nests.
Gregg Barrie spoke to the handrail design.
Commissioner Cartin inquired as to any increased liability in the winter time when snow and ice
cover the impact absorbing wood chips.
Gregg Barrie stated he had spoken with the Town Attorney and the Town did not have any
liability issues in the winter.
Commissioner Kurz stated he is not in support of the conditional use permit as it will not enhance
the character of the area because of noise from the tot lot. He clarified that a park was
appropriate but not a tot lot.
4. A request for the review of amendments to a conditional use permit for a “public and private
parks and active outdoor recreation areas, facilities and uses”, pursuant to Section 12-16-10,
Amendment Procedures, Vail Town Code, to allow for the construction of various improvements
at Ford Park (Gerald R. Ford Amphitheater social courtyard, box office improvements, Betty Ford
Way improvements, Betty Ford Alpine Garden expansion, new Betty Ford Alpine Gardens Alpine
Education Center, nature trail, riparian restoration, playground restrooms) located at 530, 540,
and 580 South Frontage Road East/ Unplatted, and setting forth details in regard thereto.
(PEC130004)
Applicant: Vail Valley Foundation, Betty Ford Alpine Garden and Town of Vail, represented by
Zehren & Associates
Planner: Rachel Dimond
ACTION: Tabled to February 25, 2013
MOTION: Kurz SECOND: Cartin VOTE: 7-0-0
Rachel Dimond gave a presentation per the staff memorandum highlighting the elements of
Phase 2 of the ford Park Improvements and some initial concerns of staff.
Pedro Campos, representing the multiple applicants, gave an overview of Phase 1 which is
underway and the elements that will be discussed during the presentation. He spoke to the
multiple improvements proposed in conjunction with Phase 2. A 3D model was utilized to depict
the Social Courtyard.
West Betty Ford Way Comments:
Commissioner Cartin asked about loading and delivery from Phase 1 and the impacts of a truck
driving through a Ford Family Tribute.
Harry Frampton, Vail Valley Foundation, stated that there were approximately 5 trucks a year
that would need to drive through.
2/19/2013
Page 6
Diana Donovan, Vail resident, inquired as to whether or not the retaining wall was going to be
finished on East Betty Ford Way. She spoke to a need to keep the nature center bridge in a Vail
style, adding that the bridge does not need to be gussied up to match the amphitheater.
Commissioner Hopkins stated that she agreed with the bridge remaining simple in design.
Dr. Steinberg, Vail resident, felt as though the sides of the bridge obstructed views to the creek.
He believed that it should be improved. He added some history to the purchase of Ford Park
and the abuses that have occurred over time. The worst thing the Town did was remove the
most beautiful wild flower area in town (slope from Gore Creek up to the existing parking lot) by
dumping snow and gravel on the slope. He objects to more buildings being added in the park.
He regrets allowing the old school house being moved into the park as it has created a situation
where more buildings are requested.
Commissioner Bird inquired as to the need for a BFAG building as there is a nature center
already across the bridge. She spoke to the fact that there was a natural beach below the nature
center bridge and the need to keep access for runners to soak their feet.
Social Courtyard comments:
Commissioner Rediker asked for an exhibit showing how the tensile covering of the courtyard
impacts views to the east when walking through the park. He inquired as to the longevity of the
material and tendency of the material to become stained. He cited DIA as an example of stained
covering which does not appear to be standing the test of time.
Commissioner Hopkins spoke to a concern with the covering material not allowing for air flow
and becoming a heat trap. She is concerned about an element in the center of the courtyard
dividing the space and the impacts to events being held in the tent.
Pedro Campos stated he would return with some layouts for events. He added more analysis is
necessary and the comment was appropriate.
Commissioner Kurz inquired as to the current use of the AIPP cottage. Pedro Campos clarified
that the cottage is used for storage. Kurz continued that the Ford Family Tribute needs to be
prominent and it seems insignificant in the social courtyard.
Todd Oppenheimer spoke to the AIPP recommendation to Vail Town Council of keeping the art
shack and figuring out a use for it.
Commissioner Cartin spoke to a concern with pedestrian congestion in the area of the Social
Courtyard when an event is occurring.
Pedro Campos spoke to how access to the amphitheater would occur.
Commissioner Cartin spoke to the color of the tensile fabric. He felt white would stick out. The
color should be a muted neutral color.
Commissioner Hopkins inquired further into access to the amphitheater and the provision of a
covered area for those waiting for a lawn seat.
Commissioner Kurz inquired as to the number of events the Foundation would be holding in the
courtyard.
2/19/2013
Page 7
Harry Frampton spoke to the Social Courtyard not being for donor events (that was interior to the
amphitheater); it was for the general public attending events.
Commissioner Pratt spoke to the importance to review how the tensile structure impacts on the
garden to the west. He expressed a concern about the negative visual impacts to the garden
caused by the tensile structure. He does not believe the Ford Tribute is appropriate in the Social
Courtyard. It is too much for the space. He stated that the tensile cover does not cover the
cueing area for the bag checkers into the amphitheater. He added that those covers tend to only
come in white which he did not have a problem with.
Diana Donovan, Vail resident, questioned the purpose of the cover and whether its impacts
outweighed what it was trying to accomplish. It is a good enough reason to say no to the tensile
covering because it was described as what they have at Aspen and Sun Valley. She added that
if this happens we have lost the park. It will become a city park not a Vail park. The park is
becoming very structured. These improvements are a “land grab” and an intrusion into the park.
The hard surface of the amphitheater should be restricted to what is existing and not be
expanded.
Commissioner Pierce spoke to a need to ensure that the tensile cover does not shed water
where the public enters the courtyard.
Box Office Expansion comments:
There was no Commissioner or public comment.
Ford Family Tribute comments:
Commissioner Pierce summarized comments previously heard and the inappropriateness of the
tribute being located in the courtyard. It has negative impacts on the space.
Commissioners Cartin and Pratt spoke to the impacts of the large heavy trucks driving through a
Ford tribute.
Jim Lamont, Vail Homeowners Association, asked for an explanation on why there was a need
for Ford Family Tribute when the park, amphitheater, and garden are all named after the Fords.
Harry Frampton spoke to the goal of creating an element to convey the Ford Family story and its
impacts on Vail. It would help visitors understand the importance of the Fords in Vail.
Betty Ford Gardens Education Center comments:
Commissioner Kurz spoke to a concern about the underutilized nature center and a general
concern to the addition of yet another structure. The educational center adds congestion to an
area that is become even busier. He believed other options should be explored verses
construction of a new building.
Commissioner Bird agreed and spoke to a need to improve on facilities that currently exist.
Pedro Campos spoke to several covenants impacting what can be done at the nature center.
Commissioner Rediker inquired as to comments on the plan referencing the riparian areas to be
improved. He asked who would be in charge selecting the appropriate approach to the
restoration.
2/19/2013
Page 8
Pedro Campos spoke to the involvement of the Town’s Floodplain Coordinator and the Army
Corps of Engineers.
Commissioner Rediker spoke to the tree house idea as being interesting. He spoke to a need to
maintain the buffer against the creek and has concerns about the tree house crossing the
preservation line. He stated the slope adjacent to the parking lot should be explored for
remediation. The town needs to lead the way and protect and restore the areas around Gore
Creek.
Nicola Ripley, executive director of the Betty Ford Alpine Gardens, spoke to the education center
becoming the heartbeat of the park every day as there are no other facilities open. She said this
will not be just another building. After 25 years it is time for the Betty Ford Alpine Garden to
have a building and a home. No other botanical garden operates without a building. The nature
center has no plumbing or heating. The VRD has stated that there is no room at the tennis
center for offices and the BFAG needs localized space.
Commissioner Pratt inquired as to parking for the facility.
Nicola Ripley stated the garden employees will park in the tennis center parking lot.
Commissioner Pierce spoke to the general sentiment of the Commission and several members
of the public to find ways to consolidate functions and uses into existing structures.
Commissioner Cartin spoke to the apparent uncoordinated and disjointed uses and activities
occurring in the park. He believes there needs to be more coordination of uses and functions in
the park.
Nicola Ripley spoke to the Master Plan amendments and how unfortunate it would be for the
Gardens to not obtain a building.
Susan Milhoan, Vail resident, spoke to Ford Park being a jewel. She spoke to Betty Ford’s
dream that the garden reached full ambiance and a building would help achieve that dream. She
added she highly supports a new education center.
Playground restroom comments:
Commissioner Cartin thought the relocation was a positive.
Commissioner Pierce spoke to a concern that this was another stand alone building and could it
be sited differently into a hillside or wall.
Commissioner Pratt expressed concern about the architecture and it not being Vail. Several
other Commissioners agreed.
Jim Lamont spoke to his concerns about the construction occurring in the Phase 1 project not
being distinctive.
Tom Steinberg spoke to the need to look at the river, not just the riparian areas. He pointed out
several areas where gravel has collected causing the creek to become wider.
2/19/2013
Page 9
5. A request for the review of amendments to a conditional use permit, pursuant to Section 12-16-
10, Amendment Procedures, Vail Town Code, to allow for the redevelopment of the Vail Golf
Course Club House (i.e. accessory buildings, permanent and temporary, and uses customarily
incidental and accessory to permitted or conditional outdoor recreational uses, and necessary for
the operation thereof, including restrooms, drinking fountains, bleachers, concessions, storage
buildings, and similar uses), located at 1775 Sunburst Drive/Lot 3, Sunburst Filing 3 and
Unplatted Parcels (a complete metes and bounds description is available at the Community
Development Department Office), and setting forth details in regard thereto. (PEC120036)
Applicant: Town of Vail, represented by Greg Hall
Planner: George Ruther
ACTION: Tabled to March 25, 2013
MOTION: Kurz SECOND: Rediker VOTE: 7-0-0
6. A request for a recommendation to the Vail Town Council for a prescribed regulations
amendment, pursuant to 12-3-7, Amendment, Vail Town Code, to allow for amendments to Title
12, Zoning Regulations, to amend the development review process, and setting forth details in
regard thereto. (PEC120010)
Applicant: Town of Vail
Planner: Rachel Dimond
ACTION: Withdrawn
7. Approval of January 28, 2013 minutes
MOTION: Kurz SECOND: Cartin VOTE: 7-0-0
8. Information Update
9. Adjournment
MOTION: Cartin SECOND: Bird VOTE: 7-0-0
The applications and information about the proposals are available for public inspection during
regular office hours at the Town of Vail Community Development Department, 75 South Frontage
Road. The public is invited to attend the project orientation and the site visits that precede the public
hearing in the Town of Vail Community Development Department. Times and order of items are
approximate, subject to change, and cannot be relied upon to determine at what time the Planning
and Environmental Commission will consider an item. Please call (970) 479-2138 for additional
information. Sign language interpretation is available upon request with 24-hour notification. Please
call (970) 479-2356, Telephone for the Hearing Impaired, for information.
Community Development Department
Published February 8, 2013 in the Vail Daily.
2/19/2013
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: February 19, 2013
ITEM/TOPIC: Interview Davy Ratchford as Vail Resorts rep on VLMDAC
PRESENTER(S): Pam Brandmeyer
ATTACHMENTS:
VR Letter of support
Ratchford Resume
2/19/2013
From: Christopher Jarnot <ChrisJ@vailresorts.com>
Date: February 13, 2013 5:59:57 PM MST
To: Kelli McDonald <KMcDonald@vailgov.com>
Cc: David Ratchford <DRatchford@vailresorts.com>
Subject: Davy's appointment to VLMDAC
Kelli,
I would like to recommend Davy Ratchford to serve on the VLMDAC as our representative from Vail
Mountain. Davy is our new Director of Marketing and Sales and will be critically important to the fl
of our marketing and branding initiatives. He comes to us from Northstar California in Lake Tahoe
where he oversaw all marketing and branding programs. I believe he will be a great asset to this gn
and to the community as a whole. His resume is attached.
Thank you for your consideration on this matter.
Sincerely,
Chris Jarnot .
SVP and Chief Operating Officer -Vail Mountain
VAILRESORTS,m
EXPERIENCE OF A LIFETIME
The information contained in this message is confidential and intended only for the use ofth.
individual or entity named above, and may be privileged. Any unauthorized review, use,
disclosure, or distribution is prohibited. If you are not the intended recipient, please reply to t
sender immediately, stating that you have received the message in error, then please delete tt
mail. Thank you.
2/19/2013
David Ratchford
11263 Whitehorse Road, Truckee CA 96161
Mobile: 530.448.6401 Email: davyratchford@gmail.com Twitter: @DavyRatchford
WORK EXPERIENCE
Northstar California
Director of Resort Marketing, May, 2011 to February, 2013
• Manage a team of 9 talented marketing professionals
• Create and oversee all budgets
• Marketing of all events at Northstar such as Autumn Food and Wine Festival, Beerfest and
Bluegrass, Rev Tour, Northface Park and Pipe, concerts and many more
• Brand manager for the resort and its related business units
• Development of marketing plans around Ski School, Food and Beverage, Lodging and other resort
lines of business
• Assist in marketing of the Season Pass product
• Manage all creative output of the resort including all advertising, collateral, social and video
• Work with Vail Resorts corporate teams in media buying, CRM, email and web development
Results
• Developed strong new brand position centered around the overall experience at the resort
• International guests grew by 78% year-over-year.
• Grew Domestic Destination guest as an overall percentage of guest profile
• Video views grew by over 600% year-over-year
• Social presence grew dramatically by increasing overall social followers by almost 150% year-over-
year
• With strong content had highest engagement scores of any Vail Resorts within Facebook with an
average of 7.5% TAT throughout the season and had highest scores of any Ski Resort in the world
for 3 weeks over December/January.
• Second highest revenue generated through Email Marketing of the Vail Resort Mountains
• One of the highest Employee Engagement Scores at Northstar and within Marketing and Sales
Real Salt Lake, Rio Tinto Stadium and ESPN Radio
Director of Marketing, September 2007 to May 2011
• Create and oversee marketing, interactive marketing, advertising and community relations budgets
• Work with media outlets for public relations programs
• Establish protocols and programs for sales and CRM
• Design all marketing plans for the team and the stadium
• Promote and market all non-soccer events at the stadium (concerts, festivals, sporting events, etc.)
• Project leader in special event planning, such as charity drives, fund-raisers and appearances
• Establish yearly business plans and long term market forecasting for Real Salt Lake and Rio Tinto
stadium
• Media buying for both traditional media (TV, Print, Radio,Outdoor) and interactive media’s (SEO,
SEM, Display, etc.)
• Oversee all Social Marketing for web based programs such as Facebook, Twitter, YouTube, FlickR
and company URLs
2/19/2013
Results
• Tour record ticket sales for The Eagles, REO Speedwagon and STYX. Top grossing Utah Concert
in history: Paul McCartney
• Rio Tinto Stadium voted one of the United States best venues
• Hosted 2009 MLS All-Star game – Generated highest All-Star revenue in MLS History
• Third in ticket sales in the MLS for 3 straight years while being the smallest DMA
• Opened up a new state-of-the-art sports and entertainment facility – Rio Tinto Stadium
• Helped to negotiate record breaking naming rights sponsorship deals
• Part of a Championship team and organization
• Created Social Media strategy that is now being used by MLS and 4 other professional teams
• Grew Social Media connections from 2,000 to over 82,000 in less than a year
• Grew International presence in Central America through CONCACAF Champions League with over
140 Million people watching final match throughout the world.
• Developed one of the best Marketing Team in all of Major League Soccer. Team members have
since moved on the NBA, NHL and two Fortune 500 companies.
Richter 7 Advertising Agency
Account Manager and Brand Strategist, June 2005 to September 2007
• Brand development and planning for Park City, Jackson Hole and many other clients
• Create and implement marketing and advertising plans for Zions Bank, Deseret Book, LDS Church
History Department, America’s Freedom Foundation, Spencers Stakehouse and Biolase Medical
• Develop retail merchandising campaigns in support of companies brand messaging
• Create interactive marketing strategies for Zions Bank. Resulted in over $21 Million in new
revenue channels
• Direct strategic briefings and coordinate corporate brand sessions
• Liaison between the various media outlets and clients
• Develop semi-annual reporting system to better manage relationships with clients
• Worked in many International markets including
Results
• Launched Zions Banks award winning interactive portals
• Won many local and national awards for client campaigns
• Part of the team that established the LDS Church History Departments brand mode land the first
Church Historians Press
• Conducted qualitative and quantitative research for Biolase, Deseret Book and the LDS Church
Deseret First Credit Union
Director of Marketing and Public Relations, September 2002 to June 2005
• Managed brand creation and execution
• Responsible for the creative production of television, radio and print advertising
• Supervised all PR responsibilities including spokesperson and media liaison
• Managed coordination and relationship with the companies advertising agency
• Maintained multi-million dollar communications budget
• Managed and supported a team of marketing specialists
2/19/2013
Results
• Increased asset size by $63 million over 5 years
• Created first ever brand strategy for Deseret First Credit Union
Consultant/Trainer/Lecturer
September 2005 to Present
• Guest lecturer for BYU, University of Utah and Utah State University
• Consultant to DECA for high school marketing students
• Consultant for Farmers Insurance, Weber State, Inn on the Creek, Marriot International and
KiGOL-Brazil
• Key-note lecturer for PMI (Project Management Institute) – October, 2010
• Reno/Tahoe AMA lecturer
Volunteer/Service
• Ski Lake Tahoe Board Member – Present
• North Lake Tahoe Resort Association Marketing Committee – Present
• Excellence in Education Board Member – Present
• Salt Lake Chamber Marketing Committee Member – Prior
• American Marketing Association Board Member, Salt Lake City – Prior
• Calle Board Consultant - Prior
• Service Missionary, LDS Church – 1996 to 1998
EDUCATION
BA in Public Relations from the University of Utah
PERSONAL
• Born and raised in Dublin, Ireland
• Became a United States citizen in 1995
• Married with 4 children
REFERRALS
Available upon request
2/19/2013
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: February 19, 2013
ITEM/TOPIC: Information Updates and Attachments:
CSE 020613 Meeting Minutes
ATTACHMENTS:
CSE 020613 Meeting Minutes
2/19/2013
CSE/Meeting Minutes February 6, 2013 Page 1 of 6
MINUTES:
Town of Vail: Commission on Special Events Meeting
Vail Town Council Chambers
Wednesday, February 6 @ 8:30 a.m.
CSE Members Present: Bobby Bank
Amy Cassidy
Barry Davis
Sonny Kerstiens
Rayla Kundolf
CSE Members Absent: Jenn Bruno
Dave Chapin
TOV Staff Present: Sybill Navas, CSE Coordinator
Kelli McDonald, Economic Development Dept. Director
Mike Griffin, IT Project Manager
Others Present: Adam Sutner, MKT Vail, LLC and Strategic Consultant to the CSE
Clare Hefferren, Callosum Creative, Ltd., and Economic
Development Assistant/Event-Marketing Liaison
Margaret Rogers, Vail Town Council Member
James Deighan and Missy Johnson, Highline
Tony Landon, formerly w/Human Movement Management
Brian Hall, Blue Creek Productions
Jenna Velardi and Tony Rochester, Human Movement
Management
Brian Nolan, 970 Groups
Angela Mueller, Taste of Vail, Vail Farmers’ Market
____________________________________________________________________
CSE Vice-Chair, Sonny Kerstiens, called the meeting to order at 8:30 a.m.
1. Administrative Items (10 minutes)
a. Motion to approve the Minutes of the CSE Meeting of January 9, 2013, as presented.
M/S/P: BD/RK/UN
b. Navas reported that the annual Brown Bag Lunch, joint meeting between local event
producers, the ERC and the CSE, is confirmed for Wednesday, March 6 following the
CSE Meeting. It is expected that the new on-line Special Event Permit application and
the on-line calendar will be the primary agenda items.
2/19/2013
CSE/Meeting Minutes February 6, 2013 Page 2 of 6
c. RRC Contract: Development of Measurement Metrics: Survey Data and Attendance
McDonald informed the CSE that the contract includes development of attendance
estimates for all publicly funded events in 2013, plus full intercept studies of events that
were not covered last year, or are new in 2013. These five events include the Winter
Mountain Games, Burton US Open, FEAST! Vail, USA Pro Cycling Challenge and New
Year’s Eve. All results will be compiled into a new report based on 2012 and 2013
comparables.
d. New CSE member, Amy Cassidy, introduced herself to the group, stating that she has
lived in valley since 1994, has a marketing agency background and is currently the
marketing manager for the Sonnenalp.
2. Event Liaison Update: Clare Hefferren updated the CSE on the new procedure that is being
implemented to track the marketing efforts of the events receiving public funding. Each event
falls into one of three tiers, with
a. Noram Cup: This event is in compliance with CSE contract.
b. Winter Mountain Games: This event is in compliance with CSE contract and on track for
execution.
c. Pink Vail: This event is in compliance with CSE contract and on track for execution.
d. Burton: This event is in compliance with CSE contract and on track for execution.
Discussion was held regarding the anticipated Miracle Card and great interest by
community.
3. Event Recaps: James Deighan, Highline fielded questions regarding the recaps of both Snow
Daze and Vail Holidaze that were included in the meeting packets.
Snow Daze:
Summary of results:
• Total budget of $697K, $ 50K funding from CSE, no in-kind, cash
sponsorships totaled $586K
• Attendance 24” local, 27% regional, out of state 49%
• Generated $15.5M
• ROI: 14:1 (Highline goal 10:1)
McDonald asked how the audience mix had changes from the previous “free”
concert model vs. the 50th Anniversary “paid” model. Deighan stated that Jarnot
did not like the audience change, but was in the vocal minority. Deighan stated
that personally, he prefers the paid model, which resulted in “all Vail guests.”
Vail Resorts however, as an 80% sponsor of the event, is the decision maker.
Rogers noted that it takes time to wean people of free model.
Sutner stated that the goal of paid tickets was to facilitate far better bands. Springs Back
to Vail bands have been announced: OAR, Sublime & Jimmy Cliff. Questioned, “Is the
free model infinitely sustainable?” Deighan added that it is all based on sponsorship and
creating partnerships.
Vail Holidaze:
Deighan explained that Vail Resorts is not willing to fund this event moving forward, as it
does not affect whether or not guests are coming. The benefit is perceived to be more
for the town than the mountain.
Summary of Results:
• $212K total budget. $50K CSE funding. ROI 3.25-1
2/19/2013
CSE/Meeting Minutes February 6, 2013 Page 3 of 6
• Figure skating #1 event watched in Olympics
Deighan added that the charge is to bring in a media outlet, like Nickelodeon. Going
after it.
McDonald suggested, that given the $50K allocated for 2013, this should be put on a
future agenda. How much would we need to raise to keep it at the same level?
Brainstorming session.
Rogers commented that she would be worried if we stop doing all holiday events, as it
will diminish the luster of holiday time in Vail.
Kerstiens noted that hotels are NOT full at this time of the year, busy but not full.
Deighan suggested that the event could be reconfigured to happen with less expense,
by eliminating the less popular concerts but keeping most of the skating and children’s’
activities.
Sutner explained that the rationale behind the event format is to provide a “reason to
come,” and that Vail has a family programming deficit. He stated, “spend 4 years
developing marketing/brand & then abandon is a misstep.” Can TOV do things to make
sponsorship more attractive.
Kundolf stated that the VEAC likes ambient events, and that the CSE should ask for their
ideas.
Navas will put this item on the April 3rd CSE meeting agenda.
Motion to approve the release of the final funding installments for Vail Snow Daze and Vail
Holidaze.
M/S/P: Davis/Bank/Unanimous.
4. Memorial Day Weekend 2013: “FEAST! Vail” CSE members reviewed the event plan
proposed by Highline, which was recommended for funding by the Town Council at their
February 5th meeting. The CSE will be allocating $85,000 towards a total event budget of
approximately $200,000.
Deighan stated that their goal is to make it a marquis event, showcasing Vail’s culinary assets
and culture and that they have retained nationally recognized consultant and former affiliate of
Bon Appetit Magazine, Amy Foster to help them deliver a strong media presentation in key
publications. The theme will be culinary competition as in “Vail vs. the World (Colorado in the 1st
year), and marketing in publications such as Wine Spectator, Epicurean, Sunset, etc. will be a
driving component.
Rogers asked how the event will distinguish itself from the strong brand equity position of Taste
of Vail, which has somewhat “lost its luster.” Athletic events combined with food, and “hands
on” participation, not just spectator options, will be key. McDonald noted that the research
indicated strong interest in the “hands on,” participate vs. do it myself approach. Deighan
explained that the Taste of Vail has only 4 key elements, Feast! Will have 25 events. The
long term plan is to develop parallel paths of “Culinary Vail” in planning, bookending the
2/19/2013
CSE/Meeting Minutes February 6, 2013 Page 4 of 6
summer, and ski season with year-round cultural food festivals, that are currently marked by
Gourmet on Gore, Taste of Vail and the proposed FEAST!Vail and a re-invented fall restaurant
week. Sutner added that the brand research shows growing interest in health and well being
and food- all “begging for an umbrella brand.” The VLMD’s job is to do this – harness events
under umbrella.
Deighan agreed and stated that success will be contingent upon the passion & participation of
restaurant community as a whole.
5. Fall Culinary Event: Brian Nolan, representing the Vail Restaurant Group, applauded the
concept of the new Memorial Day event on behalf of the restaurant association and encouraged
the CSE not to be “the 10th mountain community doing a “food festival,’ “ but that we should
strive to be the 1st to do something that is uniquely “Vail.”
Nolan then went on to describe the steps that have been taken to develop the “Vail Restaurant
Week:
a. Canvassed input from 12-14 restaurants, lodging communities, TOV staff
b. $20.13 theme – all restaurants can participate in the way that works best for their
establishment
c. Lodges: Have agreed to begin marketing with a tier of set rates, once dates have been
finalized.
d. Vail Valley Foundation will cross promote to multiple databases
e. BC joint effort. Recognizing that there are some legalities involved, he explained that
BC had budget for 2012, which was put on hold, waiting for Vail’s decision. The guest
doesn’t understand the different communities.
f. Next step: 2/20 budget and proposal to be presented at CSE meeting on March 6.
McDonald, noting a limited budget of $21,500, asked if an event producer had been identified.
Nolan responded, “No,” that they waiting for more specifics to be locked in, or determine
whether to do it internally. A full marketing plan will be available by 2/20. He added that Beaver
Creek Resort will match the CSE funding, with “no cap.”
Kundolf noted that the event concept has been reduced from 1 month to 10 days. She stated
that clarity for Vail is important and BC needs to prove what they bring to the table. Nolan stated
that the Restaurant Group is composed of 15 people who are involved, and 150 people who
are not. Colorado Rest Board is involved.
Rogers stated that the valley- wide perspective will be a “real hard sell” to the Town Council.
Vail believes affiliations with BC take business away from Vail. Nolan remarked that BC feels
the same way about Vail.
Navas asked, “ Will event fall apart if BC is not involved?” Nolan responded not.
Sutner stated that from a marketing standpoint, “the beauty is in the simplicity, get people here
in the fall by giving them a reason to choose Vail.”
Bank asked Nolan whether he represents the event on behalf of the Restaurant Group, or as an
Event Promoter. Nolan replied that he was speaking for the Restaurant Group. Restaurants will
do their own pricing (previously done as 8150), and the event should be produced as a
marketing venture. “It’s not about ‘on sale’ – it’s about value, and lodging.”
2/19/2013
CSE/Meeting Minutes February 6, 2013 Page 5 of 6
Kerstiens remarked that it may be worth CSE’s time to look at joint ventures.
Davis encouraged the group to “do something different, and noted that there is a lot of good
talent in BC who would like to collaborate.
6. Vail America Days: Jenna Velardi, VP of Salesof Human Movement, explained that she would
be taking over role as the Vail America Days Event Director and updated the CSE on the
management plan for the event, given the departure from Human Movement of Tony Landon,
who had been the on-site event director for the Vail event in 2012. She informed the CSE that
all of the resources, staffing and equipment remain with Human Movement and that they are
fully prepared to produce the 2013 event.
McDonald noted that the local relationship didn’t happen last year and asked how that would be
addressed this year. Velardi stated that they are in discussion with Brian Hall to serve in that
capacity.
Bank remarked that we have lost the benefit of last year’s learning curve and are starting form
scratch this year. Velardi responded that although they were losing Landon’s knowledge base,
there is an advantage in executing with a clean slate.
Navas asked how they would mesh all of the events in Vail to enhance the 4th of July day,
maintain the festival feel and deliver adequate sponsorships. Velardi replied that “all staff are
still in house,” the parade and branding would be maintained, but they are not interested in
producing a 3 day festival.
7. New Business and Community Input: This item was moved up on the agenda to
accommodate attendees.
Banks raised a number of questions regarding the new Vail on-line calendar. Navas suggested
that there should be an agenda item scheduled to educate the CSE on the issues, and the
opportunities for use. McDonald stated that the goal of the calendar is a one-stop shop master
calendar that would populate the events listings. Navas will explore the option of putting this on
the agenda for the Brown Bag lunch meeting, where most event producers will be present.
Sutner introduced a proposal to bring a rugby tournament to Vail the weekend following the US
Pro Cycling, as part of an initiative to get people to stay in Vail for the weekend. McDonald
suggested checking with the Vail Valley Foundation to see how this might merge with the
cycling race as a joint effort, rather than looking at it as two separate events. A more developed
proposal will be scheduled for a future CSE meeting.
Motion to move into Executive Session at 10:40 a.m.: Executive Session, pursuant to
C.R.S. §24-6-402(4)(b)(e) - to receive legal advice on specific legal questions; and to
determine positions, develop a strategy and instruct negotiators, Regarding: Vail America
Days.
M/S/P: Bank/Kundolf/Unanimous
Stating that nothing was discussed in executive session that was not noticed, motion
to return to the regular session at 11:29 a.m. M/S/P: Bank/Kundolf/Unanimous
2/19/2013
CSE/Meeting Minutes February 6, 2013 Page 6 of 6
Motion to adjourn 11:30 a.m. M/S/P: Davis/Cassidy/Unanimous
Next CSE Meeting:
Wednesday, March 6, 2013 @ 8:30 a.m.
2/19/2013
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: February 19, 2013
ITEM/TOPIC: Matters from Mayor and Council
2/19/2013
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: February 19, 2013
ITEM/TOPIC: Executive Session, pursuant to: 1) C.R.S. §24-6-402(4)(b) - to receive legal
advice on specific legal questions; Re: Marijuana laws.
PRESENTER(S): Matt Mire
2/19/2013