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HomeMy WebLinkAbout2013-03-19 Agenda and Support Documentation Town Council Evening SessionVAIL TOWN COUNCIL EVENING SESSION AGENDA VAIL TOWN COUNCIL CHAMBERS 75 S. Frontage Road W. Vail, CO 81657 6:00 P.M., MARCH 19, 2013 NOTE: Times of items are approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. 1. ITEM/TOPIC: Citizen Participation (15 min.) PRESENTER(S): Public 2. ITEM/TOPIC: Consent Agenda: 1) Approval of February 5 and 19 meeting minutes; (5 min.) PRESENTER(S): Various 3. ITEM/TOPIC: Town Manager Report: 1) "i" Sign Options and Direction - Stan Zemler (5 min.) 4. ITEM/TOPIC: Ford Park Master Plan and Management Plan Public Discussion (60 min.) PRESENTER(S): George Ruther ACTION REQUESTED OF COUNCIL: Does the Vail Town Council have concerns with the direction recommended for Ford Park based upon the existing planning documents (1985 Master Plan, 1997 Management Plan, 2012 Management Plan Amendment)? If so, what are the concerns of the Town Council and why are they of concern? Based upon the Town Council’s responses to the first two questions, which of the three options should be pursued in moving forward? BACKGROUND: On March 5, 2013, the Vail Town Council moved to temporarily withdraw its consent, as the owner of the Ford Park property, to allow the proposed Phase II improvements to proceed through the development review process. In doing so, the Town Council requested an opportunity to visit Ford Park on March 19th to more fully understand any impacts that the Phase I improvements, which are currently under construction, may have on the proposed Phase II improvements. The Town Council also asked town staff to request that the applicants (BFAG, VVF, VRD, ToV) request a tabling of the development application to the April 8th public hearing of the PEC. On March 11th, the PEC tabled final action on the development application to the April 8, 2013 public hearing. STAFF RECOMMENDATION: The town staff recommends the Vail Town Council first provides answers to the questions posed in the staff memorandum, dated March 19, 2013. The answers to these questions will aid in determining whether the development applications should proceed forward as currently proposed or whether further 3/19/2013 amendments to the Master Plan and Management Plan are required. 5. ITEM/TOPIC: Vail Golf and Nordic Clubhouse Project Update (45 min) PRESENTER(S): Tom Braun Braun Associates, Dan Guimond Economic and Planning Systems,Stan Zemler ACTION REQUESTED OF COUNCIL: The purpose of this agenda item is to provide the Town Council, acting in its role as owner of the project, with an update on the Vail Golf and Nordic Clubhouse Project and obtain Town Council concurrence with the three recommended revisions to the proposal. BACKGROUND: The purpose of the redevelopment of the Vail Golf and Nordic Clubhouse is to renovate an outdated facility in order to provide improved guest services for the golf and nordic skiing community. While the redevelopment involves an addition of only +/- 2,974square feet of new floor area, it includes the redesign and reorganization of existing key uses, new entries and circulation, a larger banquet room, a renovated restaurant ‘grill’ space and a total face-lift to the interior and exterior of the building. The current banquet venue will increase by +/- 273 SF. The most recent hearings before the PEC have centered on the availability of parking and the overall scale and use of the club house. In response to these hearings and comments from the neighborhood, the project team is recommending the following revisions be made to the project: l ·A reduction in capacity of the banquet room from 200 to 160 people; l ·A prohibition against parking on Sunburst Drive; l ·A requirement to implement a valet parking program to meet the parking needs of the club house and to ensure no parking occurs on Sunburst Drive STAFF RECOMMENDATION: The staff recommends that the Vail Town Council, as the property owner of the Vail Golf Course, authorize the project team to make the following revisions to the proposed project: l · A reduction in capacity of the banquet room from 200 to 160 people, l A prohibition against parking on Sunburst Drive l A requirement to implement a valet parking program to meet the parking needs of the club house and to ensure no parking occurs on Sunburst Drive. 6. ITEM/TOPIC: Appoint three members to the Art in Public Places (AIPP); one member and two alternates to the Building and Fire Codes Appeals Board (B&FCAB); two members to the Design Review Board (DRB); and three members to the Planning and Environmental Commission (PEC). (10 min.) PRESENTER(S): Pam Brandmeyer ACTION REQUESTED OF COUNCIL: The Council interviewed all 3/19/2013 interested parties at the work session and Council should appoint three members to the AIPP for two year terms; one member and two alternates to the B&FCAB for five year terms; two members to the DRB for two year terms; and three members to the PEC for two year terms at the evening meeting. BACKGROUND: The Town received ten letters of interest for the open positions on the AIPP, B&FCAB, DRB and PEC as follows (incumbent board members are asterisked): AIPP: Jennifer Mason * B&FCAB: Kathy Langenwalter *; Beth Levine; Mark Donaldson; Mark Hallenbeck DRB: Brian Gillette *;Tom Du Bois * PEC: Michael Kurz *; Luke Cartin *; Pamela Hopkins* STAFF RECOMMENDATION: Please appoint three members to the AIPP; one member and two alternates to the B&FCAB; two members to the DRB; and three members to the PEC at the evening meeting. 7. ITEM/TOPIC: First reading of Ordinance No. 6, Series 2013 supplementing the 2013 budget (30 min.) PRESENTER(S): Kathleen Halloran ACTION REQUESTED OF COUNCIL: Approve or approve with amendments Ordinance No. 6, Series 2013 BACKGROUND: Please see attached memo STAFF RECOMMENDATION: Approve or approve with amendments Ordinance No. 6, Series 2013 8. ITEM/TOPIC: The first reading of Ordinance No. 21, Series of 2012, an ordinance for prescribed regulation amendments, pursuant to Section 12-3-7, Amendment, Vail Town Code, to allow for amendments to Section 12-8B-7, Height, Vail Town Code, to establish an allowable building height for golf course clubhouses within the outdoor recreation district, and to allow for amendments to Section 12-2-2, Definitions, Vail Town Code, to define the terms golf course and golf course clubhouse, and setting forth details in regard thereto. (5 min.) PRESENTER(S): George Ruther, Community Development Department ACTION REQUESTED OF COUNCIL: The applicant is requesting Town Council to table the public hearing of Ordinance No. 21, Series of 2012 to the May 7, 2013 Council meeting. BACKGROUND: The Planning and Environmental Commission held a public hearing on the proposed amendment on October 22nd and November 12, 2012. On November 12, 2012, Planning and Environmental Commission forwarded a recommendation of approval to the Vail Town Council for the proposed amendment by a vote of 5-0-2 (Pierce and Hopkins recused). STAFF RECOMMENDATION: The applicant is requesting Town Council to table the public hearing of Ordinance No. 21, Series of 2012 to the May 7, 2013 Council meeting. 3/19/2013 9. ITEM/TOPIC: The first reading of Ordinance No. 22, Series of 2012, an ordinance for a zone district boundary amendment, pursuant to Section 12-3- 7, Amendment, Vail Town Code, to allow for a rezoning of the Vail Golf Course parking lot from the General Use District to the Outdoor Recreation District, located at 1775 Sunburst Drive/Lot 3, Sunburst Filing 3, and setting forth details in regard thereto. (5 min.) PRESENTER(S): George Ruther, Community Development Department ACTION REQUESTED OF COUNCIL: The applicant is requesting Town Council to table the public hearing of Ordinance No. 22, Series of 2012 to the May 7, 2013 Council meeting. BACKGROUND: The Planning and Environmental Commission held a public hearing on the proposed amendment on October 22nd and November 12, 2012. On November 12, 2012, Planning and Environmental Commission forwarded a recommendation of approval to the Vail Town Council for the proposed amendment by a vote of 5-0-2 (Pierce and Hopkins recused). STAFF RECOMMENDATION: The applicant is requesting Town Council to table the public hearing of Ordinance No. 22, Series of 2012 to the May 7, 2013 Council meeting. 10. ITEM/TOPIC: Adjournment (9:00 p.m.) 3/19/2013 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: March 19, 2013 ITEM/TOPIC: Citizen Participation PRESENTER(S): Public 3/19/2013 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: March 19, 2013 ITEM/TOPIC: Consent Agenda: 1) Approval of February 5 and 19 meeting minutes; PRESENTER(S): Various ATTACHMENTS: February 19, 2013 Town Council Meeting Minutes 3/19/2013 Town Council Meeting Minutes of February 19, 2013 Page 1 Vail Town Council Meeting Minutes Tuesday, February 19, 2013 6:00 P.M. Vail Town Council Chambers The regular meeting of the Vail Town Council was called to order at approximately 6:00 P.M. by Mayor Andy Daly. Members present: Andy Daly, Mayor Kerry Donovan Kevin Foley Ludwig Kurz, Mayor Pro-tem Greg Moffet Margaret Rogers Susie Tjossem Staff members: Stan Zemler, Town Manager Matt Mire, Town Attorney Pam Brandmeyer, Assistant Town Manager Lorelei Donaldson, Town Clerk _________________________________________________________________ Andy Daly asked for a moment of silence in honor of one of the Town of Vail Police Officers, Brad Baldwin, who passed away last week. The first item on the agenda was Proclamation No. 1, Series of 2013, One Book One Valley. Mayor Daly read Proclamation No. 1, Series of 2013, into the public record. Moffet made a motion to accept Proclamation No.1 and the motion was seconded by Foley. A vote was taken and the motion passed unanimously, 7-0. Lori Ann Barnes, Vail Librarian, said the 2013 book for One Book One Valley was “Into the Beautiful North.” This book will reach more people as it is in Spanish and English. The towns of Avon and Eagle, as well as Eagle County, have all adopted the One Book One Valley project. The library has 15 copies of the book available and currently they are all checked out. She invited the public and the Council to the Vail Library’s Grand Re-Opening Celebration on Friday, March 8th. The second item on the agenda was Citizen Participation. There was no citizen’s participation. Foley sent out condolences to the Moritz family as Marie Claire Moritz passed away recently. Daly read into the record a letter from a one of the veterans who participated in the Vail Valley Veteran’s ski program. The veterans are grateful for this program. Foley also congratulated Michaela Shiffrin on her gold medal in the World Alpine Ski Championships. The third item on the agenda was the Consent Agenda. On the consent agenda was the appointment of Davy Ratchford to the Vail Local Marketing District Advisory Council (VLMDAC). 3/19/2013 Town Council Meeting Minutes of February 19, 2013 Page 2 Moffet made a motion to appoint Davy Ratchford to the VLMDAC as the Vail Resorts Inc. representative. The motion was seconded by Foley. A vote was taken and the motion passed unanimously, 7-0. The fourth item on the agenda was the Town Manager Report. The first item of discussion was Timber Ridge. Stan Zemler, Town Manager, clarified that Council had given permission in June of 2012 to pursue working with Jen Wright and Gary Gorman in redeveloping Timber Ridge. He said there had been some confusion so he wanted to clarify how the town proceeded with Wright and Gorman to redevelop Timber Ridge. The town had pursued Request for Proposals (RFP) for this project three times prior with no positive results. He said the Council had good questions on next steps. A market study, a proforma and retaining an owner’s representative for the project would answer many questions on the redevelopment in collaboration with Wright and Gorman to get information the town needed to move forward. R.A. Nelson Construction has done pro bono work on how much this project would cost. Zemler asked for Council feedback. Daly asked the town attorney, Matt Mire, to address what Council’s responsibility is for this project. Mire said there was leeway for Council to do what they want as it is the town’s property. Foley said he wanted to move forward with Wright and Gorman. Donovan said she was thankful to get the background information to remind the Council of the decisions they had made. She is in favor of moving forward as well. Moffet said if they have a responsible developer and are comfortable to manage the process, he is in favor of doing the next steps. Rogers said she voted against this the last time. She is concerned about the process. She said previously there were 600 beds and now they are talking about 200 beds. Her concern is that now there may be other developers that can do 200 beds on this site. She wants others to have an opportunity and wants to do an RFP with 200 pillows and have good competition for this site. Kurz said he is comfortable proceeding with Wright and Gorman. Tjossem said she is in support of going forward with Wright and Gorman. She is comfortable since both have completed numerous projects in town in the past. Daly said he also supports moving forward. He said the market study will identify the type of units that will be year-round rentals for folks working and living in town. This still allows redevelopment of the western portion of the site for part-time residents. The developer will be operating this project with a long term lease and the onus will be on them to make this a long term success. The property will come back to the town after the lease term. This property will continue to be part of the community. Rogers asked as a part of when the market study, will there also be a study as to how many units are needed for seasonal employees. Zemler said that could be addressed as well in the market study. Zemler said there is an exit strategy for both parties. When the market study and proforma are done, there is potential to mutually or individually decide this may not be the path to go down. The second item under the town manager’s report was a discussion regarding the proposed synthetic infields at Ford Park. Oppenheimer read into the record the ballot language that was approved by voters on the use of conference center funds to enhance the Ford Park fields. He said replacing the current infield dirt with synthetic material is necessary for the safety of the players for Lacrosse and softball. There is money in the budget for this. He reviewed the diagrams showing where the infields overlap the area for two lacrosse fields where the synthetic material is needed to flatten the infields. 3/19/2013 Town Council Meeting Minutes of February 19, 2013 Page 3 He said the league play and tournaments are big economic drivers for the town. The safety concerns of playing from dirt infield and grassy area for tournaments is big. He reviewed the memorandum with Council. He had samples of the synthetic turf that he shared. Mike Ortiz, Vail Recreation District (VRD) Director, said when the VRD had previously come before Council, they noted they were restricted in having more tournaments. If they are building new fields, the VRD needs to step up with new improvements and keep pace with rest of the town’s redevelopment and be able to attract more events. Moffet asked how the synthetic infields prevent people from tripping from one material to another. Oppenheimer said getting a foundation in the ground that is not affected by frost and wrapping it under the natural outfield allows it to stay put. Moffet said they need to build into the budget the reconstruction of the margins every year or every few years and they would need to budget appropriately for repairs. Rogers asked if this is done routinely in our climate. Oppenheimer stated synthetic fields are used in Michigan, Wisconsin and across the Mid West. He said there is an eight (8) year warranty and there is a two year workmanship guarantee, which is standard for them. The VRD will rely on field designers to pick the right material to use for Vail. Donovan had questions on environmental safety and other concerns. Foley made a motion to move forward with the synthetic infield. Further discussion ensued regarding types of footwear while running from one type of surface onto another. Daly said this only needs to go to the Design Review Board (DRB). He would like to have more public input. He asked about the budget for the synthetic infields. Oppenheimer said this is covered in the current budget, but the $360,000 is an estimate only. Rogers asked about the lines for each of the sports. Ortiz said the lines for both sports are sewn into the material. Kurz seconded the motion. Jim Lamont, representing the Vail Homeowners Association, said this was a subject of great discussion and debate. He said the prior Council promised the money to be allocated out of the conference center funds for the fields for the turf on the field was going to be natural. The project is now changing and renigs on the position of the former Council members. He wants the current Council to stand up and support the previous Council’s decision to keep it natural. Rogers asked if they were taking natural turf and turning it into synthetic fields. Ortiz said this was not what they were doing. They are turning the infield dirt into synthetic fields. Rogers said this doesn’t conflict with the previous Council’s decision. Tjossem said the voters approved the second full lacrosse field. The only way to get those and keep the three softball fields is to use synthetic infield. This is a safety issue and they are not taking away natural turf; this is the dirt area. Daly is voting against it because he doesn’t approve of the process being taken. The public needs to weigh in on this. Oppenheimer said there are additional DRB hearings regarding Ford Park in which the public is invited to attend. Daly wants this to item to come before Council again and be a separate agenda item so the public can weigh in. Foley said he could withdraw his motion and get it on another agenda as a separate item. Rogers said there was a package of information under the town manager report. This was a thorough discussion and there was plenty of information given to the public. Moffet agrees with 3/19/2013 Town Council Meeting Minutes of February 19, 2013 Page 4 Rogers. Oppenheimer stated if they bring it back on the March 5 meeting there, is not an impact. But if it doesn’t come back for a month, it would have an impact. He said the newspaper will be reporting on it and the public can go to the DRB meeting. He sent out arequest for qualifications a month ago and there is interest. An RFP will get a plan with costs on how professional firms approach this project. Those proposals are due back Friday, March 1. The staff needs time to go through the applications and interview firms. The DRB meeting is not scheduled yet. Ruther said roles and responsibilities need to be clear. As owners, does Council want staff to move forward and present this to DRB. He reiterated that the DRB public hearing allows the public to participate. A vote was taken and the motion to approve the synthetic fields going forward to DRB. The motion passed 5-2, with Daly and Donovan opposed. The fifth item on the agenda was a request for the Council to reconsider an encroachment into an existing view corridor, pursuant to Section 12-22-6, Vail Town Code. George Ruther, Community Development Director, stated on February 5, 2013, Council considered a request for an encroachment into an existing view corridor, Resolution No. 3, Series of 2013. Following a site visit to the affected view point (View Point #8) in Lionshead and a presentation by staff of the Planning and Environmental Commission's (PEC) action approving the request, a motion to approve Resolution No. 3, Series of 2013, failed due to a lack of majority vote (3-3). That being the case, it is likely a motion denying said resolution would have failed due to a lack of majority vote. Ruther said staff recommends Council grant the request to reconsider action taken on Resolution No. 3, Series of 2013. Staff's recommendation is based on the following factors: the Council was evenly split on the motion (3-3) and the applicant was not afforded an opportunity to make the full presentation they had made to the PEC. Foley said Moffet was the only member that was not in attendance at the last meeting and should this be tabled to the next meeting to allow him to visit the site. Kurz asked Mire if this was the correct process for Council to reconsider this item. Tjossem said when the Council considered this item at the last meeting, it was a very long day and this item was brought up late in the day. Also, the applicant was not given the opportunity to make a presentation. Tjossem stated she did not ask any questions at the last meeting and she voted against the project without the applicant knowing where she stood on it. The applicant didn’t have the opportunity to either make a presentation or ask for it to be tabled. She takes responsibility for that error. She is in favor of reconsidering this resolution. Tjossem made a motion to reconsider Resolution No. 3, Series of 2013, and the motion was seconded by Foley. Moffet stated he had a problem with the procedure. Mire said the applicant cannot ask for this to be reconsidered. The town staff has asked for this to be on the agenda. Donovan is also uncomfortable with the procedure. Rogers also didn’t like the procedure and felt the motion to reconsider was improper. She stated the applicant was not given the opportunity to make a presentation and she had made a motion prior to the applicant’s presentation. She is willing to reconsider this as the applicant didn’t have an opportunity to present their case. 3/19/2013 Town Council Meeting Minutes of February 19, 2013 Page 5 A vote was taken to reconsider Resolution No. 3, Series of 2013, and the motion passed, 4-3, with Daly, Donovan and Moffet opposed. The sixth item on the agenda was Resolution No. 3, Series of 2013 a resolution approving an encroachment into an existing view corridor, pursuant to Section 12-22-6, Encroachments Into Existing View Corridors, Vail Town Code to allow for the encroachment of an addition to the Lionshead Centre Building into View Point #8, located at 520 East Lionshead Circle/Lot 5, Block 1, Vail Lionshead Filing 1, and setting forth details in regard thereto. Moffet stated he didn’t need a site visit. George Ruther, Community Development Director, stated view corridors have been established within the Town of Vail to maintain and protect certain views to the surrounding area from public plazas and pedestrian ways. Encroachments into existing view corridors are allowed when it can be determined that the proposed encroachment does not negatively impact the intended purpose of the view corridor. Three residential property owners within the Lionshead Centre Building are proposing to complete residential additions to their dwelling units. The proposed additions encroach into View Corridor #8. In order to construct the residential additions as proposed, the property owners must first be granted permission by the Town of Vail to encroach upon the existing view corridor. The PEC has granted an approval of the request for an encroachment into View Corridor #8. The approval was granted based upon the review of the criteria and findings outlined in the memorandum to the PEC dated, January 14, 2013. Staff recommends the Council uphold the approval of the PEC and grant an approval of Resolution No. 3, Series of 2013, with the conditions as read. Discussion on where view corridors need to be considered ensued. Allison Kent, with Mauriello Planning Group, reviewed a power point presentation regarding the project to Council. She stated one of the owners, Federico Gaxiola, was also in attendance and wanted to address the Council. Gaxiola stated a new building was supposed to be done in 2007 but due to the economy, that didn’t happen. Since then the association and owners are now trying to improve and remodel the building. This is the only way they can improve this building until such time as a new building is proposed. Tjossem asked about redesigning the space so it would not encroach 1.6 feet into the view point and how would that change the functionality of the space. Kent stated the entire length of the space would have to change and the window pattern would change. The design is meant to match the current building. The DRB felt this was the best way to maintain the aesthetics of the building. Tjossem asked Ruther about what the depth of the bay is. Ruther said it is 25 feet in length but the building is not coming out 25 feet. Moffet asked if this complies with the Lionshead Master Plan. Ruther said there are five criteria that were considered. One of the criteria addressed the impacts to the land use plan and other master plans. The PEC and DRB determined this project did not have a detrimental effect to the master plan. The PEC also determined that it complied with the findings and conditions of the master plan. This building has an additional allowable GRFA of 130,000 square feet for the building. The applicant has asked for a little over 800 square feet. Moffet said flexibility in The Lionshead Master Plan allows for this and they met the conditions. 3/19/2013 Town Council Meeting Minutes of February 19, 2013 Page 6 Jeff Babb, the Lionshead Center Association President, said the association is trying to look at the building as a whole and trying to redevelop without rebuilding the whole building. The applicants will be purchasing air space and revenue will go to the overall master plan for the rest of building. He said safety aspects include upgrades of the elevators. Rogers made a motion to approve Resolution No. 3, Series of 2013, and the motion was seconded by Kurz. Donovan stated she will not support the motion for several reasons. She doesn’t want this project to encroach into the view corridor, doesn’t see an aesthetic benefit and doesn’t support the concept of the build-to-line. Foley said he will support this. He has lived in Lionshead for years. He has experience with view corridors, and he walks by this project every day of the week and understands things will change. This is miniscule and not a detriment to the town. A vote was taken and the motion passed, 6-1. with Donovan opposed. The seventh item on the agenda was Resolution No. 4, Series of 2013, a resolution amending the Lionshead Redevelopment Master Plan (LRMP), pursuant to Section 2.8, Adoption and Amendment of the Master Plan, Lionshead Redevelopment Master Plan, to amend the recommendations for the central pedestrian plaza (Sundial Plaza) in Section 5.8.6, Plazas and Nodes, Lionshead Redevelopment Master Plan, and setting forth details in regard thereto. Warren Campbell, Chief Planner, said the subject property was a part of the original Town of Vail which became effective by the election of August 23, 1966, and the court order of August 26, 1966. In 2008, the Council instructed staff to locate and build a park in Lionshead per the LRMP. After examining all town-owned locations, Sundial Plaza was selected as the only adequate location for a public park. The Council has approved funding for a park in Sundial Plaza as part of the 2013 municipal budget. On January 28, 2013, the Planning and Environmental Commission (PEC) held a hearing to review the proposed amendments to the LRMP and an accompanying conditional use permit application. The PEC recommended approval for the proposed LRMP amendments to the Council with a vote of 7-0-0. Campbell said based on the criteria and findings outlined in Section VI of the PEC memorandum, dated January 28, 2013, and the evidence and testimony presented, the PEC recommends the Council approve Resolution No. 4, Series of 2013. Moffet made a motion to approve Resolution No. 4, Series of 2013, and the motion was seconded by Foley. Foley said there are a lot of people in Lionshead excited about this project. A vote was taken and the motion passed, 7-0. The eighth item on the agenda was first reading of Ordinance No. 5, Series of 2013, an ordinance repealing and re-enacting Ordinance No. 7, Series of 2010, reestablishing the approved development plan and development standards for site coverage, density and landscaping for Special Development District No.37, Tivoli Lodge, in accordance with Section 12-9A-10, Amendment Procedures, Vail Town Code, to allow for an addition to an accommodation unit, an office and a meeting room, at the Tivoli Lodge, located at 386Hanson Ranch Road/ Lot E, Block 2, Vail Village 5th Filing, and setting forth details in regard thereto. A site visit was done earlier in the day. , Warren Campbell, Chief of Planning, reviewed the memorandum and power point with Council. He said on February 11, 2013, the Planning and Environmental Commission (PEC) forwarded a recommendation of approval to the Council for Ordinance No. 5, Series of 2013, by a vote of 7-0-0 with the following conditions:1) This approval includes two revised plan sheets A4.0 and A5.4 dated February 8, 2013; 2) The 3/19/2013 Town Council Meeting Minutes of February 19, 2013 Page 7 applicant shall receive permission from the adjacent property owner (Vail Associates) for access for construction in conjunction with any building permits; and 3) Approval of an amendment to the SDD is contingent upon the applicant obtaining Town of Vail approval of the associated design review application. Bob Lazier, owner of the Tivoli, said the changes are to smooth out the operation of the hotel and to address the ice problems. Foley made a motion to approve first reading of Ordinance No. 5, Series of 2013, and the motion was seconded by Rogers. Daly had two concerns: the push out of conference space should not take away from the attractiveness of the building and the office needs to blend into the overall building. A vote was taken and the motion passed, 7-0. The ninth item on the agenda was adjournment. As there was no further business, Moffet made a motion to adjourn and the motion was seconded by Foley. A vote was taken and the motion passed unanimously, 7-0. The meeting adjourned at 8:15 p.m. Respectfully Submitted, __________________________________ Andrew P. Daly, Mayor Attest: ________________________________ Lorelei Donaldson, Town Clerk 3/19/2013 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: March 19, 2013 ITEM/TOPIC: Town Manager Report: 1) "i" Sign Options and Direction - Stan Zemler ATTACHMENTS: Public Information Sign at Lionshead Parking Structure Memorandum Primary Project Exhibit 3/19/2013 March 1, 2013 Town of Vail Community Development MEMORANDUM To: Stan Zemler, Town Manager Greg Hall, Public Works Director From: George Ruther, Community Development Director Date: March 1, 2013 Subject: Public Information Sign at Lionshead Parking Structure The Vail Town Council has expressed an interest in installing a new sign on the Welcome Center in Lionshead. It is understood that the purpose of the new sign is to identify the building as the location of the Town’s information center. The purpose of this memorandum is to summarize the sign regulations that would apply if a application were submitted. Title 11, Sign Regulations, of the Vail Town Code, has been adopted by the Vail Town Council. Pursuant to Section 11-1-2, Purpose, in part, A. General Purpose: These regulations are enacted for the purpose of promoting the health, safety, morals, and general welfare of the town of Vail and to promote the coordinated and harmonious design and placement of signs in the town in a manner that will conserve and enhance its natural environment and its established character as a resort and residential community of the highest quality. Further, Section 11-1-3, Applicability, states, Except as provided elsewhere in this title, the design, placement, and use of any signs shall be in compliance with all of the regulations specified in this title. All signs in the town of Vail are subject to the design guidelines and standards (chapter 5 of this title) and design review. Chapter 9 of the Sign Regulations provides for provisions for exempt, prohibited and nonconforming signs. Pursuant to Section 11-9-1, Exempt Signs, in part, The following signs are exempt for design review, but remain subject to applicable requirements of this code, including, but not limited to, the design standards and guidelines listed in Chapter 5 of this title. C. Government signs, including directional signs, to control traffic or for regulatory purposes. Staff has concluded that an “I” to identify the location of the Town’s (ie, local government) information center is exempt from design review. The applicable design 3/19/2013 March 1, 2013 Town of Vail Community Development standards and guidelines, however, shall apply. In this instance, staff has determined that the following standards shall apply: • Compatibility (appropriately sized) • Sign Surface (non-reflective) • Lighting fixtures (shall not shine light onto adjacent properties) • Sign maintenance (kept in good repair) • Electrical wiring (concealed) • Wind pressure and dead load (compliance with IBC) • Moving Parts (prohibited) If the Vail Town Council is in favor of installing a new sign (“I”) to identify the location of the Town’s information center at the Lionshead Parking Structure a development application is required. The development application shall be administratively reviewed and approved prior to installation. The sole purpose of the development application is so that staff can verify that the proposed sign is in compliance with the design standards outlined above. The development application shall include information such as number of sign(s), sign size, sign surface, location, height above grade, lighting, luminance, wiring design, and structural load calculations. 3/19/2013 L I O N S H E A D W E L C O M E C E N T E R BLDG. SIGNAGE & GRAPHICS Design Intent 19 September, 2012 LionsHead Welcome Center Town of Vail PROJECT Greg Hall, Town of Vail CLIENT CONTACT HB, JM, DT TEAM PrimaryProject I.D.Temporary Icon Panels 1.1.1 1112 Pearl Street Boulder, CO 80302TEL 303.447.8202 FAX 303.440.7069www.commarts-boulder.comwww.stantec.com These drawings express visual design intent only. Final engineering, materials and fabrication shall remain the responsibility of the fabricator. 2 Elevations SCALE: 1/4" - 1'-0" 3 Elevation Detail Side Elevation SCALE: 1/2" - 1'-0" 1 Photo Composites SCALE: NTS Icons would be placed on NE and SW faces of tower, visible from the highway/Frontage Rd. and when exiting from the Lionshead Village. Icons are fabricated from 1/8" aluminum plate. Faces painted P.5 (Tapestry Gold), returns painted P.6 (Bittersweet Chocolate). Rear surfaces to be sealed to prevent animal habitation. Icons pinned 1 1/2" off corten metal grills of tower. Icons are externally illuminated by discreet LED downlight fixtures mounted at the forward edge of the tower roof structure. Fixture wattage to achieve a slight glow, not a harsh, bright level of illumination. Night View from North North Elevation South Elevation Day View from North Day View from South 4'-6"6" 3/19/2013 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: March 19, 2013 ITEM/TOPIC: Ford Park Master Plan and Management Plan Public Discussion PRESENTER(S): George Ruther ACTION REQUESTED OF COUNCIL: Does the Vail Town Council have concerns with the direction recommended for Ford Park based upon the existing planning documents (1985 Master Plan, 1997 Management Plan, 2012 Management Plan Amendment)? If so, what are the concerns of the Town Council and why are they of concern? Based upon the Town Council’s responses to the first two questions, which of the three options should be pursued in moving forward? BACKGROUND: On March 5, 2013, the Vail Town Council moved to temporarily withdraw its consent, as the owner of the Ford Park property, to allow the proposed Phase II improvements to proceed through the development review process. In doing so, the Town Council requested an opportunity to visit Ford Park on March 19th to more fully understand any impacts that the Phase I improvements, which are currently under construction, may have on the proposed Phase II improvements. The Town Council also asked town staff to request that the applicants (BFAG, VVF, VRD, ToV) request a tabling of the development application to the April 8th public hearing of the PEC. On March 11th, the PEC tabled final action on the development application to the April 8, 2013 public hearing. STAFF RECOMMENDATION: The town staff recommends the Vail Town Council first provides answers to the questions posed in the staff memorandum, dated March 19, 2013. The answers to these questions will aid in determining whether the development applications should proceed forward as currently proposed or whether further amendments to the Master Plan and Management Plan are required. ATTACHMENTS: Ford Park Management Plan Memorandum Town Council Minutes 1973 Ordinance 6 1996 Vail Town Council Minutes Oct - Dec 1996-10-15 Support Documentation Town Council Evening Session 2013-0115 Town Council Minutes 3/19/2013 March 19, 2013 Town of Vail Community Development MEMORANDUM To: Vail Town Council From: George Ruther, Community Development Director Date: March 19, 2013 Subject: Ford Park Management Plan and Phase II Improvements – Process Options Purpose There have been a number of questions circulating regarding the 2012 Ford Park Management Plan Amendment and the proposed Ford Park Phase II Improvements. The purpose of this memorandum is to respond to those questions in writing in hopes of clarifying the issues. To help clarify the issues, this memorandum provides information on the master plan history of Vail, a chronology of events and actions leading up to the submittal of a development application for Phase I and Phase II improvements in Ford Park, an overview of the process to amend a master plan and the review of a development application, a series of conclusions reached by staff, and options for the Vail Town Council to consider moving forward. Master Plan History 1973 Vail Plan The Vail Plan is Vail’s first master planning document. The master plan document was adopted by the Vail Town Council in August of 1973. According to the Plan, Antholz Park, later renamed Gerald R. Ford Park (1977), was identified as one means of addressing the Town’s growing need for recreational facilities. The Plan states, “As the Town has grown, the year-round resident population has increased and the need for recreation facilities, not only for visiting tourists, but for resident townspeople, has become apparent.” The Plan goes on to further state, “All properties of significant size within the Town limits were researched and the recommendation made that the Antholz property, adjacent to development at the east end of the Village, was the only site satisfying the recreation uses anticipated.” And, “The intended use program is a comprehensive one and eventually the park will include an impressive number of facilities in addition to extensive open turf space 3/19/2013 March 19, 2013 Town of Vail Community Development and the delight of the natural earth forms and mature tree growth adjacent to Gore Creek. The uses include: Parking for 200 cars, ice rink, multi-use complex, grammar school, outdoor theater, picnic area, open space, play area, and tennis & handball courts.” 1985 Gerald R. Ford Park/Donovan Park Master Plan On August 6, 1985, the Vail Town Council adopted the Gerald R. Ford Park/Donovan Park Master Plan. Following a series of town meetings, meetings with special interest groups, the school district, youth services, and the completion of adult and school children surveys, three schematic designs were developed and presented. Ultimately Scheme A was selected. Scheme A included softball fields, parking, a swimming pool complex, pedestrian paths, a nature trail, open turf play/picnic areas, a nature center, an amphitheater, alpine garden area, historic buildings and structures, skating pond, and a snow dump. According to the Plan, “The master plan for Ford Park, along with this document, becomes the guidelines upon which development will be based. In addition, the design guidelines and maintenance recommendations presented in this report are the beginning of those to be developed by the Town of Vail for use in planning, design and management of future parks, open spaces and pedestrian/bikeway systems.” With regard to the park development and landscape character, the Plan indicates the following, “During the implementation of the amphitheater and alpine garden elements, a monitoring procedure should be developed by the Town which will provide for some measure of control over the private groups responsible for the construction of these facilities. These programs are needed to ensure that all development within the park is in accordance with the Master Plan and related guidelines.” And, “Structures, shelters or other site buildings are designed in a low “profile” or are set into slope areas to reduce their vertical dominance upon the site.” In summary, the Plan states, “Gerald R. Ford Park represents recreational master planning values which respect the natural environment of the site. Proper development and management provides in perpetuity for the recreational needs and enjoyment of citizens and visitors for generations to come.” 3/19/2013 March 19, 2013 Town of Vail Community Development The Gerald R. Ford Park/Donovan Park Master Plan remains in effect today. The Plan has since been amended to include the Ford Park Management Plan, as amended in 2012. 1997 Ford Park Management Plan On April 14, 1997, the Vail Town Council adopted the Ford Park Management Plan – an amendment to the 1985 Ford Park Master Plan. Like all master planning documents, the Ford Park Management Plan is an element of the Vail Comprehensive Plan. As such, it is a planning document to be used to articulate the Town’s expectations for development and to guide future decision making. The Plan can be a regulatory when it is cited by reference in the Town’s zoning regulations. When considering an application for development in Ford Park, the final decision-makers (Town Council, PEC, DRB) shall make a finding that the proposal is in compliance with the recommendations of the Management Plan prior to granting an approval. If such a finding can not be made, the application shall be modified to ensure compliance, or denied. The following section of this memorandum highlights applicable text and diagrams from the Management Plan. These highlights are provided for informational purposes. “The Ford Park Management Plan process was initiated in June of 1995 in response to several development proposals which had been formally and informally discussed and as a means to solve existing park management issues. The development proposals included an Educational Center for the Betty Ford Alpine Garden, cultural/performing arts center, expansion of the tennis facility, athletic field fencing, and a community parking structure. Park management issues included parking shortage, frontage road access, pedestrian access and circulation, access for the elderly and disabled, utilization of the lower bench, conflicts between uses within the park, conflicts with adjacent property owners, and delineation of financial responsibilities. At the time the project was authorized Council expressed concern that a new master plan for Ford Park would result in an excessive amount of new development. In response, staff noted the intention of the project was to create a management plan as a means to adequately and consistently evaluate development proposals, thus limiting development and protecting the character of the park.” “The intention of the combined documents is to guide the outcome of future development proposals within Ford Park by modifying the permitted uses (1973 acquisition legislation), recommending development guidelines, limiting the number of leaseholders within Ford Park, and designating buffer/protection zones within and adjacent to the park.” “A proposal by the Alpine Garden Foundation to construct an educational center within the final phase of the garden area was controversial. Opposition to the expanded use of the garden and the interior of the park was a significant impetus to the creation of the 1997 Management Plan. In response to that opposition, the Vail Alpine Garden Foundation modified the proposal to locate the education 3/19/2013 March 19, 2013 Town of Vail Community Development center near the athletic field parking lot on Vail Valley Drive. This location received conceptual approval by the Council on October 15, 1996, however the project was not implemented.” “To that end, this Plan, serving as an amendment to the 1985 Ford Park Master Plan, was intended to guide the outcome of future development and improvement proposals through the implementation of six major goals: 1. Preservation and protection 2. Reduction of vehicular intrusions 3. Reduction of conflicts between venues 4. Resolution of parking and Frontage Road access problems 5. Improvement of pedestrian circulation 6. Delineation of financial responsibilities” “The Ford Park Management Plan will take precedence over the 1985 Master Plan where conflicts or discrepancies occur. 2012 Ford Park Management Plan Amendment The Ford Park Management Plan was adopted by the Vail Town Council in 1997. More recently, however, the Management Plan was amended by the Town Council in April of 2012. The expressed purpose of the amendment was “to reflect new ideas for improvements planned for the Park. Plans to make improvements to the Park were initiated when Vail voters approved funding by re-allocating a portion of Convention Center Funds to Ford Park.” Similar to other master plans adopted by the Town, the Management Plan establishes the overall policy objective for the use of Ford Park and provides recommended strategies for implementation to ensure that the policy objective is achieved. According to the 2012 Ford Park Management Plan, “The most recent motivation for initiating improvements to Ford Park evolved from discussions of how to utilize the Town’s Conference Center funding. In the Fall of 2011 Vail voters approved the re-allocation of the $9-plus million Conference Center Funds by an 87 percent margin. As endorsed by the voters, a portion of these funds was to provide funding for improvements to Ford Park, specifically improvements to the Ford Amphitheater, the Alpine Gardens, park- wide pedestrian flow, as well as expansion of the athletic fields and restroom improvements at the Ford Park athletic complex.” Additionally, Section 6: Illustrative Plan Components was amended to more specifically reflect the intended improvements. According to Section 6, in part, “The Ford Park Illustrative Plan provided herein replaces the site plans from the 1997 Ford Park Management plan. This new plan reflects many of the same 3/19/2013 March 19, 2013 Town of Vail Community Development improvements contemplated by the 1997 Plan, but also includes a few improvements not previously contemplated. Concepts depicted on the Illustrative Plan are considered to be appropriate improvements and activities for the Park. However, all improvements are subject to further review by the Town (conditional use permit, development plan review, DRB review) prior to being implemented.” The Plan further states, “It should also be understood that the improvements being depicted on the Illustrative Plan does not ensure if or when they will be implemented. In many respects, the Illustrative Plan is a vision for how the may be developed and not a commitment to any specific improvement.” To support the images depicted on the Illustrative Plan narrative descriptions of specific improvements are included in the Management Plan. Narrative descriptions are provided in the Plan for improvements on the lower bench of Ford Park such as: • Playground Restrooms (location) • Ford Family T ribute (iconic arrival feature) • Betty Ford Way (widening) • Nature Trail (improvements) • Social Courtyard (gracious, functional entry) • Ticketing/Restrooms/Seating (remodel) • BFAG Education Center (size, height, uses, location, tree preservation, Chronology of Events and Actions June 1995 Town Begins Ford Park Management Plan October 1996 Council allows Vail Alpine Garden Foundation to proceed through process with Educational Center at Soccer Field parking lot (not implemented) April 1997 Ford Park Management Plan Adopted 1999 Lease with Vail Valley Foundation renewed 2008 Lease with Vail Recreation District renewed 2009 Vail transportation Plan Update completed November 2011 Voters approve use of Conference Center Funding for Ford Park Improvements April 2012 Planning and Environmental Commission forwards recommendation of approval on Ford Park Management Plan Amendments. April 2012 Vail Town Council approves Resolution No. 17, Series of 2012, adopting the amendments to the 1997 Ford Park Management Plan. Ma y 2012 Planning and Environmental Commission approves the conditional use permit applications for the Phase I improvements. September 2012 Construction of Phase I improvements begins. 3/19/2013 March 19, 2013 Town of Vail Community Development January 2013 Vail Town Council grants owner’s consent to BFAG, VVF, and VRD to submit development application for review (5-0) January 2013 Conditional use permit application for Phase II improvements submitted. February 2013 Planning and Environmental Commission was introduced to the Phase II requests at a public work session hearing. March 2013 Final action on Phase II improvements is pending. Overview of the Process Planning documents such as master plans and management plans can be amended from time to time. Criteria and findings have been established for the consideration of a planning document amendment. The criteria and findings include: • The plan was adopted in error. • Conditions have changed since the adoption of the plan. • How would an addition, deletion, or change to the plan be in concert with the plan in general? A planning document amendment can be initiated by the private sector, the Community Development Department or a Town board (Town Council, PEC, etc.). Once initiated, an amendment is reviewed by the Planning and Environmental Commission and a recommendation is forwarded to the Vail Town Council. The Town Council has the responsibility of approving amendment, approving the amendment with modifications, or denying the amendment. Whichever decision is made by the Town Council, it shall be supported based upon the criteria and findings established for an amendment. Planning document amendments are passed by resolution by the Town Council. Conclusions Staff has reached a number of conclusions on the Town’s policy for development in Ford Park and how that policy direction is to be implemented. The conclusions are based upon many factors and considerations. Factors such as: • the information on the master plan history of Vail, • the chronology of events and actions leading up to the submittal of a development application for Phase I (approved) and Phase II (pending) improvements in Ford Park, • and, an understanding of the process to amend a master plan and the review of a development application. Our conclusions are as followings: 1. Ford Park has been the Town’s longstanding solution to providing for the recreational needs of residents of the community and our visitors and guests. 3/19/2013 March 19, 2013 Town of Vail Community Development 2. The 1985 Gerald R. Ford Park/Donovan Park Master Plan, as adopted in 1985, and later amended in both 1997 and 2012, remains relevant and in effect today. 3. The three documents (the Master Plan, the Management Plan and the Management Plan Amendment) are a combined planning document for decision making purposes. 4. The 1997 Ford Park Management Plan articulated six major goals statements aimed at guiding future development decisions. Those goal statements, along with those articulated in the 1895 Master Plan, established the Town’s intentions for development within the Park in 1997. 5. An outcome of the Town’s planning efforts in 1996-97 resulted in the Betty Ford Garden Education Center being relocated out of Ford Park and onto the soccer field parking lot on Vail Valley Drive. 6. The Management Plan amendments adopted by the Vail Town Council in 2012 altered the policy direction for development in Ford Park from what had been established in 1997. 7. Policy direction established by the Town allows “administrative offices” and “education centers” in Ford Park, subject to review, and a finding of compliance with the planning documents. 8. The 2012 Ford Park Management Plan Amendment established illustrative plans and descriptive narrative for “appropriate improvements and activities in the Park.” 9. The illustrative plans and descriptive narrative speaks generally, and specifically, to the development of an education center and amphitheater improvements, among numerous other physical improvements throughout Ford Park. 10. Those development applications for physical improvements which most closely adhere to the implementation strategies prescribed in the Management Plan Amendment have the greatest likelihood of being approved. Process Options for Moving Forward There are three options for the review of the current Ford Park Phase II Improvements application. The options include: 1. Continue forward with the recommendations of the Ford Park Management Plan Amendment and take no action. (no policy concerns/no implementation concerns) 2. Withdraw the Owner’s consent to proceed through the development review process prior to PEC public hearing on April 8th and direct staff to immediately initiate amendments to the master plan and management plan. (policy concerns) 3. Call up/appeal the final decision of the PEC on the development application after the public hearing on April 8th. (implementation concerns) In order to determine which of these options is most appropriate it is important to understand which concerns exist, if any, and why they are of concern. For instance, if the concerns are focused on policy-type of issues, (ie, no new development in Ford Park, RETT funds were used to purchase the park land and should not be used to support private uses, vehicles use within the park should be limited, open space is believed to be 3/19/2013 March 19, 2013 Town of Vail Community Development the most valued use, etc.) then Option #2 should be pursued. By contrast, if the concerns are focused on issues of implementation (ie, a proposed building is too tall, the pedestrian pathway creates conflicts with the varying users, too many trees are being removed, the roof pitches of the restroom building are too steep, the building materials are incompatible, etc.) then Option #3 should be pursued. If there is uncertainty whether any concerns exist at all, then Option #1 should be pursued at this time and allow the development application to move forward. Does the Vail Town Council have concerns with the direction recommended for Ford Park based upon the existing planning documents (1985 Master Plan, 1997 Management Plan, 2012 Management Plan Amendment)? If so, what are the concerns of the Town Council and why are they of concern? Based upon the Town Council’s responses to the first two questions, which of the three options should be pursued in moving forward? 3/19/2013 ORDINANCE NO. 6 Series of 1973 AN ORDINANCE AUTHORIZING THE CONDEMNATION OF CERTAIN REAL ESTATE LOCATED WITHIN THE TOWN OF VAI L, COUNTY CF EAGLE, STATE OF COLORADO; DESCRIBING THE REAL ESTATE TO .BE ACQUIRED BY EMINENT DOMAIN AND CONDEMNA- TION PROCEEDINGS; AUTHORIZING THE TOWN ATTORNEY AND SPECIAL LEGA L COUNSE L TO INSTITUTE LEGAL PROCEEDINGS FOR THE CONDEM- NATION OF THE SUBJECT PROPERTY; SETTING FORTH PUBLIC AND MUNICIPA L PURPOSES AND USES FOR THE REAL ESTATE TO BE CONDEMNED; AND SETTING FORTH MATTERS AND DETAILS IN RELATION THERETO. r WHEREAS, the Town Council For the Town of Vail has determined that it is necessary and appropriate for the public health, safety and well- being of the town to acquire real estate For the purpose of creating muni- cipal Facilities for the use and benefit of the residents of the Town aF Vail; and WHEREAS, the Town Council has determined that only by acquiring the property described in this ordinance can it properly provide the munici- pal Facilities referred to herein as well as to preserve For the inhabitants o'F the Town cultural, educational, and recreational facilities such as theaters, civic centers, parks, swimming pools, ski lifts, tennis courts, and other Faci L ities of similar character and purpose; and WHEREAS, the Town Council has determined that the only real estate undeveloped and still available For acquisition Far the purposes set forth in this ordinance is a parcel of land lying within the corporate boundaries of the Town of Vail, consisting of approximately 39 acres, more or less, and being owned by the Manor Vail Development Co.; and WHEREAS, the Town Council and its duly appointed representatives have diligently negotiated to purchase and acquire said real estate and having failed to reach an agreement regarding the purchase of said property now deems it necessary and appropriate to take action by virtue of the Town's power of eminent domain to condemn satd real estate; NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN OF VAI L, COLORADO, THAT: SECTION 1 . Authorization to Condemn Real Estate. The Town Attorney and special counsel for the Town of Vail are hereby authorized and directed to proceed forthwith to initiate condemnation proceedings in accordance with the applicable [aw For the State of Colorado and the Charter For the Town of Vail by virtue of the power of eminent domain conferred upon the Town of Vail by the Constitution of the State of Colorado, state statutes and Charter. The description of the property authorized to be acquired by condemnation is as Follows: Commencing at the Northwest corner of the Northeast one-quarter of Section 8, Township 5 South, Range 80 West of the Sixth Principal Meridian, County of Eagle, State of Colorado; thence 3/19/2013 5.00°01'06"E. and along the West line of said Northeast one-quarter 583.82 feet to a point of intersection with the Southerly right of way of interstate Highway No. 70; thence continuing along the aforesaid course 347.62 feet to the true point of beginning; thence continuing along the aforesaid course 118.33 feet to a point of intersection with the Northerly sine of Vail Village, Seventh Filing; thence along the sinuosity of said Northerly line: 5.74°03'32"E. , 297.79 feet; 5.19°57'03"E. , 455.47 feet; 5.40°47'03"E,, i71 .46 feet; 5.54°51'34"E., 206.78 Feet; S.$2°25'03"E,, 179.91 feet; N,75°32'26"E., 201 .18 feet; N.66°20'58"E,, 581.89 feet; N.68°32'31"E., 861,23 feet; N . 72 °29' 19" E. , 223.43 feet to a point of intersection with the East line of said Section 8; thence N.02°30'30"E.. and along said East line 267,62 feet to a point of intersection with the Southerly right of way line of interstate Highway No. 70; thence Westerly along said Southerly right of way Line and along a curve to the right having a radius of 5923.00 feet, a central angle of 1 O°21'20" , an arc distance of 1070.51 feet to a paint of tangent (the chord of said curve bears S , 88° 14'25"W . a distance of 1069.02 feet); thence N.79°45'29"W. and along said Southerly right of way 227.00 feet to a point of curve; thence along said Southerly right of way and along a curve to the right having a radius of 5900.00 feet, a central angle of 10°22'00", an arc distance of 1067.50 feet to a point of tangent; (the chord of said curve bears N.78°53'39"W, a distance of 1068.10 feet); thence N.71 °38'54"W, and along said tangent and along said Southerly right of way 124.00 feet; thence 5.00°01'06"E, , 284.59 feet; thence 5.89°58'54"W. , 189.81 feet to the true point of beginning; containing 1,650,243.48 square feet or 37.855 acres , more or less . SECTION 2. Public and Municipal Purposes, The Town Council hereby declares that the public and municipal purposes compelling the determination to acquire the property described in Section 1 by condemnation are as follows: a. for park and greenbelt purposes, b . to preserve the natural and physical character of the area to be condemned, c, for bicycle, equestrian and hiking trails, d, for children's playgrounds, e. for performing arts and civic center, f, for a ski lift and related facilities, g. for picnic areas, h, for recreational facilities such as tennis courts, swimming pools, gymnasium, ice skating rink, i. for theater and assembly halls, convention center, public schools, j . for possible exchange or trade of the condemned land, or a portion thereof, with other property which may more exactly meet the needs of the Town. k, to construct and maintain water works, transportation systems, and other public utilities relating to the public health, safety and welfare. SECTION 3. 5everability of Provisions, If any part, section, subsection, sentence,' clause or phrase of this ordinance is for ary reason held to be invalid, such decision shall not affect the validity of the remaining portions of this ordinance; and the Town Council 2- 3/19/2013 for the Town of Vail hereby declares it would have passed this ordinance and each part, section, subsection, sentence, clause or phrase thereof, irrespective of the fact that any one or more parts, sections, subsections, senten ces, clauses or phrases be declared invalid . INTRODUCED, READ, APPROVED AND ORDERED PUBLISHED THIS «?~ r~ day pf March, 'I973. ATTEST: Town Clerk INTRODUCED, READ, ADOPTED AS AMENDED, AND ORDERED PUBLISHED THIS s.,~'.~„>; day of April, 1973. ATTEST: v_iT ! 1J~ Town Clerk TOWN OF VAIL ~~ By j .'~~~ MayoF f~ 3- TOWN OF VA I L 3/19/2013 S. 00°01'06" E, and along the West line of said Northeast one-quarter 583 , 82 Feet to a point of intersection with the Southerly right of way of Interstate Highway 70 and the true point of beginning; thence 5.71 °38'54"E, and along said Southerly right of way 324,00 feet to a point of curve; thence along said Southerly right of way and a long a curve to the left having a radius of 5900.00 feet, a central angle of 10°22'00", an arc distance of 1067.50 Feet to a point (the chord of said curve bears 5.78°53'3a"E, a distance of 1066.10 Feet); thence S.79°45'29"E. and along said Southerly right of way 227.00 feet to a point; thence along said Southerly right of way and along a curve to the left having a radius of 5923,00 Feet, a central angle of 10°21'20", an arc distance of 1070.51 feet to a point of intersection with the East line of said Section 8 (the chord of said curve bears N . 88 ° 14'25" E , a distance of 1069.02 Feet); thence S . 02 °30'30"W . and along the said East Line 267.62 feet to a point of intersection with the Northerly line of Vail Village Seventh Filing; thence along the sinuosity of the Northerly line of Vai l Village Seventh Filing: S . 72 °29' 19"W .a distance of 223.43 feet; S . 68 °32'31 "W .a d istance of 861 , 23 feet; 5.66°20'56"W.a distance of 581 ,89 feet; S, 75°32'26"W,a distance of 201 , 18 Feet; N.82°25'03"W,a distance of 179.91 feet; N.54°51'34"W,a distance of 206.78 feet; N . 40° 47' 03"W .a distance of 171 , 46 feet; N,19°57'03"W.a distance of 455.47 Feet; N , 74°03'32"W .a distance of 297 , 79 Feet to a point of intersection with the West fine of said Northeast one-quarter of Section 8; thence N.00°01'06"W. and along said West line 465,96 feet to the true point of beginning; containing 1,700,242,83 square Feet or 39.032 acres, more or less , SECTION 2. Public and Municipal Purposes, The Town Council hereby declares that the public and municipal purposes compelling the determination to acquire the property described in Section 1 by condemnation are as Follows: a, for park and greenbelt purposes, b. to preserve the natural and physical character of the area to be condemned , c. for bicycle, equestrian and hiking trails, d, For children's playgrounds, e, for performing arts and civic center, F, For a ski liFt and related Facilities, g . for picnic areas, h. for recreational facilities such as tennis courts, swimming pools, gymnasium, ice skating rink, i. for theater and assembly halls, convention center, public schools, j . For possible exchange or trade of the condemned land, or a portion thereof, with other property which may more exactly meet the needs of the Town, k, t o construct and maintain water works, transportation systems, and other public utilities relating to the public health, saFety and welfare. SECTION 3, 5everability of Provisions. IF any part, section, subsection, sentence, clause or phrase of this ordinance is for any reason held to be invalid, such decision shall not aFFect the validity of the remaining portions of this ordinance; and the Town Council 2 - 3/19/2013 C; v_ O C X C s a C S` v, n C_ O n~+ C N n C4 O h i••,I~ co z o G t~ ro f d a W i„ ~` c a m C Q. F Q 0 a 9 W 7 O m C h n 0 5 O CrJ a~ n, rn e• ~ O r-i m C C d R H 1~ 0 9 d N 1 b c P a O a O n C H C m 0 M Q ro c m G. w a Cu O 7 ~ yfyq ~ .~.. p.] F• ~O ~ ~ a A _ ro ~. ~ ~m p~ ~, ° ~ 6 n SD A R ~ d Ofl. 0 ~~ C ~' c. ~ °0 K r' m o m C'! W O• ~+, .v d 11 R x 1/" ~ ~ m e~! ~ rr W C d " "" '~ CO ~ CO ~' R ' o a O ~ ~ m ~. a' a. ~ n. ~ o ~ m ~• er ro o ~ •a'e a~ ro a. r~ m R _ C O C. y Vi t~ b ~ ~ 0 ~ m an ea r: a ~ ,n a n. 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Hkarn ..m ~i- R. do Y'r, mk•y ", ~'~~ ~ n w ~f# ~ 3/19/2013 r i for the Town of Vail hereby declares it would have passed this ordinance and each part, section, subsection, sentence, clause or phrase thereoF, irrespective of the fact that any one or more parts, sections, subsections, senten ces, clauses or phrases be declared invalid . INTRODUCED, READ, APPROVED AND ORDERED PUBLISHED THIS ~o rF, day of March, 1973. ATTEST: Y Town Clerk r r' i t~ INTRODUCED, READ, ADOPTED AS AMENDED, AND ORDERED PUBLISHED THIS 4~,,,~t day of April, 1973. ATTEST: Town Clerk TOWN OF VAIL i By ,~6C-,~ 'C~~ Mayo 3- TOWN OF VAI L 3/19/2013 f t, I~ C n o p -+, n a G. p C.v 19 y x ° ofl .s O n y ~ O t~ o h ~ a ~ a p o a f~ J n 7.I r rn a o I ~ (~ n ~ C o ~ a C7 ~ i• o' ~ Ct] b' I ~ 00. n IAA. ,1 V C n'n t~p ~ ~ 7C in' y ro R Z tOb 7 O. ~ O ~ A Onrpp~y,~p ~O 17 o e m m mw ~ n.~ VJ C ~ y ~ H n' ~ p ~/} ti O ~ ~ O ~ m p C" w y~~av~C"d4c.m y C7 w o O ~ ~~ ~~OG ~' t~ I~O O Opr+M p m p G C 9 p `~t~ 7'r. o va ~ ~ °' ~ ~ p aF., NJ o K~~y'a r c m a~°¢ ~a o.y p n n ~ ~ a G O y~p w ~ m b ~~~ ~ m o z i b G.LzJ ~w Q eY y fC ~ ~ ~ p tr rs p ~ n• p ~eD y m w m ro T ae.p :.~ w p n G.e+ C re Q.p rr '.T p e9 O rL ~C .,, O ro -~ a rn fD s S 3/19/2013 y C~ O a x w A\ O l of all O o a 8 ~ m '~ H o f_N R Q 1ry~ 1 O ro o r ~ '~ J n' 7 { f~ ~ 0. 0 o i,. 7 r ~ A o 9 G a C7 0 J ~ d 0 w C C' n O* m O y 7 T R O t`~L ep y y tC a. 2 a R R A r J ~ R r. fD M n. fnD O a+ffI~r r` m O: A' O N R M d a N h M b a S o m O a a d a P'F m y a 1~ w n.a. a~~. o-'`Nm ~-o ~N~xa~~Ot+p,n~ `~~nm ~ n~,~o~~m~°O~'~mmm~-a~47aNo•»p'~o'~~<g~.~ ~•p°'.~,07.'~-~-~~to a a' l... ~' O to . o a ~ nO .« mae }~~~~ '01~+.+~°xr`NO~oa°.~~o~m~6go~xM,o.~m~~~~ qs tai S~+ .~MO~~Kn tl~imnmN,°°. ."'..E L'~i00 CN~p m_oo••~m~ oa. ~m ~'~o• ~.~~e~m~a °' r aD~-~~~.;~~~ Vita ~. ~`O~ Q, f i.n " ~x.~. ~`° ~ m M. 7.g ~ O p, ~:O~m~.p0`l UtN fe °m°m°d~, ~e ~~.~w.`4 ~.a M 0. ,,,, n C ~j' ~. N ti j.:. O 1~~ e° ~C n N a O C. ~~tiZ_s rr ~`°`~rom ~_ ~ Cm~~= p~dA ~~ HOPIpoin';,a ~ o~'~"....NC ~~.n m moQ ie o i;L°~ooo ~v+o .texts sQ IL9 ~ e~ !w ro Ia O is w ~ 'mC PQ. /e m -N M ° .oi. w m ~ ~'m! C~ N.~..'.~, °~ O ~N w ~ OO A m is O O O C '~~'. m H ~ ~ ~ ~ Q ~ b r~ ~ '~' to m t0 0~4 m w~•a.~m cG. M r C.~ ~ f1 p y~„~ oe Q. ~ Vl Fqj ~ ~ ~ pv+1 w yq~Sa]. H 0 eD ~ n' n p. `"1 '~ r..s .7 ~ tD G C ~ m CrJG0.A rKr, . ~ `~ CiOa ~m~~~a+a 0 p, ~ ~ p~ G a, a a ~~ ~x'~ m.~ y 004 ~ N ~ ~ ~o ~ ~t c.04 ~ ~ ~ro as y a o,~o,~~x`~~s~o r. R w K ~ ~ ~• ~ R n p, ~ Q p' ~ a' O R to e+ O. ~ `+~ ~' et e+ W ~ ~ O O 7 t~D tpy~a~ a p.'d m m `c ~ ' m I.r o ¢- R t4 Q ~ (/) f't1 ~ ~ (/~ g y. ~ ~+ Ci7 ~ w ro~o~'~a67ae~o-n g tD 'C N fD ~ i"p ~ ~ t9 H ~ ~" 4 pi w Q ~ ~ ~` y'fra=m~~R°7a~~m:Y~ m E ago ~,~ ~ y x,~a.R°o,~~ m 'e ~, O m .Ow ~ ~O-n ~~y i ~~ ~ ~! -OG O.3~yla. O to y m m C 1 L, r U} a yO J n O~y 1 d m Q b C r w z 3/19/2013 N. 71 degrees 98'64."°.}~•:;and•, along said tangent agLl along said' Southerly xlght'~ o} way .;14.00 ', feet; thence ,8: DO depfees 01'DB;' , E., • `2$4.68 teat: thence ;.~.`• 89 degt_ees SS'B4" W., 188.81 feet to ', the true ..= Doint ' of "beginning: containing #.,850.243.48' square':; feet or' 37.&66 acres, more or#esa. SECTION ~2.~ -Pub11c ' snit Municipal Purposes. The Town. Council hereby de- ciares that the public And municipal 1 purposes' c.omD~ng °. Lba'° determi- nation to- aaquire'^ the .. property I! descxlbed to 9aetian 1' by,oondemaYlanonateutollowa::r`; "- - s''' • a. for park and gi+~eabelt proposes, b.~`to. DreNrve•' tha_r aatusal and phYaical' charaeter`'ott Wti axes to.', be condemned,'"'nv' -L'*M~<<'` , : .c. ; tor bicYcle,!dequesttian: and hiking trails.' .. ~ ~.: .; -; . d. for ch}ldren'sp1aygtounds; ' 'e.~,~ forY~pe~torming'tarts: and 'c[vlc~RCatBY, . 7:; r~:ni!!!!i. /1 .f+4S:. ': .'- i for s ski lift and related facil[ties; r g: for D[cnic"areas; - ' ~ ~ ~; . .. ;h. for reareational'facilities`-suchas tennis` atouxts,~-switnmingpools,:gymnasium; Ice:skatingrink,.` 1 i. for' theater-,;pndrraggeitablY halls,4c.,,, :~, t;on~eepfer~~publioschools:1:`"Yor. Dossi111c,.p#Fhat~e~;'oi"`tride'ot'the ooademaAti. ox.a,portioa,f thereof;Mrlth~er~:DxapertY..,which raaY more ex~agt1Y,~maetLhe'nQeds~ ofthe Towa,~i" ~+`'~try. to"co~trucL ~sad'kmaiatain~Watez•,warks, z~ tYarisDOZtatioa~ systems;°and othez publla. utilities relating t to the ,.pdbl#o,;.~enlth., :,sa~ety,,:andSECTION 8. J,BeverabiLLY ot,iPro-f visioLsst. .., ~~, : ,~sentetio a#~`~eordixian$ d' ~t~-,io`:bain d;!~Ygah~ cot atteei th~eidttYo ~jg.DOrtionsof this oxdin ce; and `~ the "Town Council' for'theTov+nof Yell hereby declare~. itiwould'have.;DOSSedthis ordinance~., andsac part,' section,subsection, senteage~.clauseor phrase thereof; irrespective of ,the•::factthat:.anY~ , one'$oz~:; moxe~,"•,P~s, .~ sections,subsections,+ ~ sentences, 'clauses ; ox phrases be declazed invalid`: ° ` • ' , `" ` ~'INTRODUCED;°~ " Rk.AD,~ AP-PROVED ~~' AND-~`ORDEItED' PUE-LISHED:.' THIB.;tawentiethT.day,'rofxi" .' M:~a"' :~~>r'7'QWNOF'VAII,tg,[ ndaR Hall; ..5;'fr• '`"''i'ce- ,. ,.. -T_ own Clerk'~,~'': ;;'~: .~?~~~` fra!'~3.."INTRODUCEp,. READ,v"~AP-PRU VED ~' AND:"• ORDERED.:r~' PU8-I. 1SH$1~ ~:,TH19~~„~S'#~ ,April.193 .,~~, ~ ~ . w.~- ,..w :. rr"-..... ~v±~.~a~:.,a~-,.,~',TOWN:OE' VAIL ATTEI I. inda~1 3/19/2013 b MINUTES VAIL TOWN COUNCIL MEETING October 15, 1996 7:30 P.M. A regular meeting of the Vai[ Town Council was held an Tuesday, October 15, 1996, in the Council Chambers of the„Vail Municipal Building. The meeting was called to order at approximately 7:30 P.M. MEMBERS PRESENT:Robert W. Armour, Mayor Sybill Navas, Mayor Pro-tem Kevin Foley Rob Ford Mike Jewett Paul Johnston Ludwig Kurz MEMBERS ABSENT: TOWN OFFICIALS PRESENT:Bob Mcl_aurin, Town Manager Pam Brandmeyer, Assistant Town Manager Tom Moorhead, Town Attorney The first item on the agenda was Citizen Participation. Lew Meskimen requested Council provide port-a-potties at the East Vail park because, he said, the restrooms were closed and the park was getting a lot of usage. Lew suggested that contractors removing snow from roofs be licensed and required to carry liability insurance. Further, he stated that construction at Vaii Commons has blocked entrances to Safeway and Vail dos Shone and requested the Town begin a notification process, including signage. Ite~number two on the agenda was Ordinance No. 19, Series of 199&, first reading of an ordinance correcting Ordinance No. 9, Series of 1995, rezoning a parcel of property legally described as Tract C, Vail Village Seven#h Filing from General Use District to PrimarylSecondary Residential District. Town Attorney Tom Moorhead and Town Planner Dirk Mason presented the item and explained that the purpose of the ordinance was to correct a typographical error in the original ordinance. It was referenced erroneously as the "First Filing" rather than the Seventh Filing" which is correct. The staff recommendation was to approve Ordinance No. 19, Series of 1996 on first reading. Paul Johnston made a motion to approve the Ordinance with a second from Sybill Navas. A vote was taken and the motion passed unanimously, 7-0. Third on the agenda was a review of the Ford Park Conceptual Management Plan. Larry Grafel, Pam Brandmeyer, Todd Oppenheimer ,and George Rather presented the preliminary plan for the management of Ford Park and asked Counci! for their comments and feedback. Pam explained that an extensive public process had been completed and that input had been received from stakeholder, focus groups and the public. Further, that several issues, concerns and solutions had been identified. Proposed improvements included enhanced shuttle bus service, streamwalk enrichment (lighting, landscaping, grade improvements, and signage}, enhancing existing entrances, design and construction of a central route into the park, new walkways, signage, trash enclosures, delivery access, Nature Center walking path, improve playground to meet safety standards, Streamwalk to Lionshead, Frontage Road vehicular access, landscaping and paving of parking lot. V~pine Gardens Director, Helen Fritch presented an overview of a proposed education center to be located at the ccer field parking lot. Joe Stauffer discussed summer parking and scheduling for conflicting uses. He proposed a fee for close in parking and encouraged use of the streamwalk to access the park, and discussed the original intent when the park was first purchased. Tom Steinberg was unsupportive of any additional parking regardless of whether or not it was underground, and further stated that paving was long overdue. He stressed no further urbanization should occur and suggested improved signing could solve many problems. Ross Davis questioned overlapping events, general management of the park, and made some parking recommendations. He also suggested further substantial changes to the park be put to a vote of the people. Flo Steinberg expressed her feeling that parking should be left as is, and requested Council not make a decision on the Alpine Garden proposal until more definitive plans were presented. Comments were also heard from Herman Staufer, Bart Cuomo, Jim Lamont, Lew Meskimen, and Justin Kirkland. In response to public comment and the presentation from staff the following comments from Council were forming. Kevin stated access remains an issue off the Frontage Road and agreed with all of the proposed improvements in the Primary Action Plan. In regard to the education center, Kevin felt the soccer field was a good site, that it should be landscaped, buried, etc. and should have a parking component. 1 Vail Town Council Evening Meating Minutes October 15, 1896 3/19/2013 Y+ ti Ludwig Kurz stated that he would Pike to explore closing the Frontage Road in order to park cars when there are multiple events in the park and although the non-profit suggestion for monetary and charging and charging for close in parking was an interesting idea, he thought there could be a police issue as far as enforcement. In regard to the education center, the soccer field is a potentially good site but there should be no net loss of parking and in fac#, with an additional structure, there should be a gain. P~Johnston agreed with both of the former Council members stating the education center site at the soccer field m sense, but he was interested in working with the non-profit groups to manage close in parking, but he felt the streamwalk completion from Ford Park to Lionshead was extraneous and should be eliminated. Rob Ford agreed with the former comments and again supported positioning the education center in the soccer field parking lot. Mike Jewett agreed with the location of the education center in the soccer field parking lot, but was against non- profits "taxing" citizens for the use of a public area. He encouraged better use of the VTRC for parking and strongly encouraged legislation requiring that all leases should be adopted by ordinance so that they can be referred back to the people when future Councils get out of fine and make decisions that are not in the public interest. Sybill Navas agreed the education center was sited well in the soccer field parking lot and encouraged zoning the park to provide a sacrosanct environment. She also had concerns about access and stated there is still some confusion about whether parking in Fard Park should be park parking or skier parking or a combination of both. She further stated there should be exclusive use of the VTRC in providing parking and we should get rid of all parking currently provided at the park and turn that parking lot into something more aesthetic and pleasing. She to agreed with Paul Johnston that the streamwalk completion from Ford Park to Lionshead was extraneous to this process and should be removed and that we should concentrate on using Vail Valley Drive for additional parking andlor for access through a pedestrian sidewalk. She agreed the 6:00 a.m. to 9:00 a.m. vehicle delivery to the park was un orkable and rather than #aking on a management role in scheduling overlapping events, cautioned that with coon sense and courtesy, better coordination could be worked out in the park. Bob Armour concluded the comments by stating he wanted to See Ordinance No. 6, Series of 1973, the origination ordinance for condemnation of this parcel amended to reflect current uses and expectations for the park. Parking is an issue he stated, but should be managed through signs and also encouraged saving even additional parking for the elderly, handicapped and vehicles that are required for special events. He encouraged paving the surface of the lot and maybe even using RETT funds to do so. In regard to the education center, he felt the soccer field was an appropria#e site, again with no net loss of parking. Agenda item number four was a report from the Town Manager. Bob McLaurin stated that the library chute road project was on time and would be completed by the time the snow flies. Also the TRC was likewise on time and should be ready for public access by Thanksgiving. Dowd Junction was moving along and he said in regard to the Safeway entrance confusion, this has turned into a larger project than anticipated, it is the storm sewer project as well as preparation for the additional lane that will run to the south of Safeway and Vail dos Shone. The contractor is working very hard to make sure the project is complete. The final item of his report was to remind Council that Vail Tomorrow is scheduled far the next two meetings on November 1st and 2nd. There being no further business a motion was made for adjournment and the meeting was adjourned at approximately 9:50 p.m. Respectfully submitted, Rdbert W. Armour, Mayor ff~/JCHoll~ll cCrr+utcheon,:.Town ClerkY Minutes taken by Pam Brandmeyer Names of certain individuals who gave public input may be inaccurate.? i 2 Vail Town Coundl evening Heeling Minutes Octoder 15, 1886 3/19/2013 VAIL TOWN COUNCIL EVENING MEETING TUESDAY, OCTOBER 15, 1996 7:30 P.M. IN TOV COUNCIL CHAMBERS AGENDA NOTE: Times of items are approximate, cannot be relied upon to determine at what time Council will consider an item, and subject to change. 1 •CITIZEN PARTICIPATION. (5 mins.) 2•Ordinance No. 19, Series of 1996, first reading of an ordinance correcting Tom Moorhead Ordinance No. 9, Series of 1995, rezoning a parcel of property legally Dirk Mason described as Tract C, Vail Village Seventh Filing from General Use District to Primary/Secondary Residential District. (5 mins.) ACTION REQU€STED OF COUNCIL: Adopt Ordinance No. 19, Series of 1996 on first reading. BACKGROUND RATIONALE: This is correction of a typographical error in the original ordinance. It was referenced as the "First Filing" rather than the Seventh Filing" which is correct. 3•Review of Ford Park Conceptual Management Plan. (1 hr.) Larry Grafel Pam Brandmeyer ACTI N R UESTED OF COUNCIL: Discuss/comment on the Todd Oppenheimer conceptual outline for the Ford Park Management Plan. George Ruther BACKGROUND RATIONALE: There has been an extensive and extended public process that included stakeholder, focus groups and the public. Several issues/concerns and solutions have been identified and will be presented for discussion and comment. STAFF RECOMMENDATION: Comment, modify or add to the conceptual plan for the management of Ford Park. 4•Town Manager's Report. (10 mins.) 5•Adjournment - 9:00 p.m. NOTE UPCOMING MEETING START TIMES BELOW: ALL TIMES ARE APPROXIMATE AND SUBJECT TO CNANGE) I I I I I I I THE NEXT VAIL TOWN COUNCIL SPECIAL WORK SESSION WILL BE ON TUESDAY, 10129/96, BEGINNING AT 5:30 P.M. IN TOV COUNCIL CHAMBERS. THE FOLLOWING VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, 1115196, BEGINNING AT 2:00 P.M. IN TOV COUNCIL CHAMBERS. THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING WILL BE ON TUESDAY, 11/5/96, BEGINNING AT 7:30 P.M. IN TOV COUNCIL CHAMBERS. I I I I I I I Sign language interpretation available upon request with 24 hour notification. Please call 479-2332 voice or 479-2356 TDD for information. C:VIGENDA.TC 1 3/19/2013 PUBLIC NOTICE VAIL TOWN COUNCIL MEETING Tuesdav. October 22. 1996 Work session NO MEETING Sign language interpretation availabie upon request with 24 hour notification. Please call 479-2332 voice or 479-2356 TDD for information. 3/19/2013 Agenda last revised 10/15/96 8am PLANNING AND ENVIRONMENTAL COMMISSION Monday, October 14, 1996 FINAL AGENDA Project Orientation / Lunch - Communily Development Department 12:30 pm QUORUM - (October 28, 1996) Site Visits 1:15 pm 1.lot P-2 2.Savoy Villas Driver:Dirk Public Hearina - Town Council Chambers 2:00 p.m. 1.A request for two 250's, in order to contruct a Type II EHU, located at 1225 Westhaven Lane/Lot 43, Glen Lyon Subdivision. Applicant:Sentry Construction, represented by Pam Hopkins Planner:George Ruther/Mike Mollica MOTION: Greg Amsden SECOND: John Schofield VOTE: 6-0 (Golden absent) APPROVED WITH NO CONDITIONS 2.A request for a major subdivision of Lot P-2, Block 3, Vail Village First Filing, and a vacated portion of Hanson Ranch Road. The site is generally located east of Vail Valley Drive between Hanson Ranch Road and Gore Creek Drive. A complete legal description is available in the Community Development Department. Applicant:P-2 Association, represented by Art Abplanalp Planner:George Ruther/Dirk Mason MOTION: Greg Amsden SECOND: Henry Pratt VOTE: 6-0 APPROVED WITH TWO CONDITIONS 3.A request for a major SDD amendment to allow for a modification to Savoy Villas, of SDD #5, iocated at 1230 Lionsridge Loop/Savoy Villas, Phase II and III. The site is generally located east of Timber Ridge Apartments, west of Simba Run, north of the North Frontage Road and south of Lionsridge Loop. A full legal description is available in the Community Development Department. Applicant:BWAB, Inc., represented by Chris Klein Planner:Dominic Mauriello/Mike Mollica MOTION: Henry Pratt SECOND: Galen Aasland VOTE: 6-0 TABLED UNTIL OCTOBER 28,1996 3/19/2013 Agenda last revised 10/15/96 8am 4.A request for an interior remodei to add a bedroom and a bathroom of approximately 250 square feet, utilizing the 250 Ordinance, located at 1776 Sunburst Drive #9Nail Golf Course Tovunhomes. Applicant:Anne & Peter Mounsey and Joan & Marcella Fox Planner:Lauren Waterton STAFF APPROVED 5.A request for an exterior addition to a master bedroom and bathroom and adding a 3rd floor, utilizing the 250 Ordinance, located at 8026 Potato Patch/Lot 4, Block 1, Vail Potato Patch. Applicants: Padraic Deighan and Birgit Toome Planner:Dominic Mauriello TABLED UNTIL OCTOBER 28, 1996 6.Information Update: Ford Park Management Plan update - Larry Grafel Geologic Hazard Report update - Dirk Mason 7.Approval of September 9, 1996 and September 23, 1999 minutes The applications and information about the proposals are availab{e for public inspection during regular office hours in the project planner's office located at the Town of Vail Community Development Department, 75 South Frontage Road. Sign language interpretation available upon request with 24 hour notification. Please call 479-2114 voice or 479-2356 TDD for information. Commimity Development Department Published October 11, 1996 in the Vail Trail. 3/19/2013 Agenda last revised 10/9/96 8am PLANNING AND ENVIRONMENTAL COMMISSION Monday, October 14, 1996 AGENDA Project Orientation / Lunch - Gommunily Development Deuartment 12:30 pm QUORUM - (October 28, 1996) Site Visits 1:15 pm 1.Lot P-2 2.Savoy Villas Driver:Dirk Public Hearing - Town Council Chambers 2:00 p.m. 1.A request for two 250's, in order to contruct a Type II EHU,. located at 1225 Westhaven Lane/Lot 43, Glen Lyon Subdivision. Applicant:Sentry Construction, represented by Pam Hopkins Planner:George Ruther/Mike Mollica 2.A request for a major subdivision of Lot P-2, Block 3, Vail Village First Filing, and a vacated portion of Hanson Ranch Road. The site is generally located east of Vail Valley Drive between Hanson Ranch Road and Gore Creek Drive. A complete legal description is available in the Community Development Department. Applicant:P-2 Association, represented by Art Abplanalp Planner:George Ruther/Dirk Mason 3.A request for a major SDD amendment to allow for a modification to Savoy Villas, of SDD #5, located at 1230 Lionsridge Loop/Savoy Villas, Phase II and III. The site is generally located east of Timber Ridge Apartments, west of Simba Run, north of the North Frontage Road and south of Lionsridge Loop. A full legal description is available in the Community Development Department. Applicant:BWA6, Inc., represented by Chris Klein Planner:Dominic Mauriello/Mike Mollica 4.A request for an interior remodel to add a bedroom and a bathroom of approximately 250 square feet, utilizing the 250 Ordinance, located at 1776 Sunburst Drive #9Nail Golf Course Townhomes. Applicant: Anne & Peter Mounsey and Joan & Marcella Fox Planner:Lauren Waterton STAFF APPROVED 3/19/2013 Agenda last revised 10!9/96 8am 5.A request for an exterior addition to a master bedroom and bathroom and adding a 3rd floor, utilizing the 250 Ordinance, located at 802B Potato Patch/Lot 4, Block 1, Vail Potato Patch. Applicants: Padraic Deighan and Birgit Toome Planner:Dominic Mauriello TABLED UNTIL OCTOBER 28,1996 6.Information Update: Ford Park Management Plan update - Larry Grafel Geologic Hazard Report update - Dirk Mason 7.Approval of September 9, 1996 and September 23, 1999 minutes The applications and information about the proposals are available for public inspection during regular office hours in the project planner's office located at the Town of Vail Community Development Department, 75 South Frontage Road. Sign tanguage interpretation available upon request with 24 hour notification. Please call 479-2114 voice or 479-2356 TDD for information. Community Development Department Published October 11, 1996 in the Vail Trail. 3/19/2013 r Vail Village Merchant Association PO Box 2135, Vail, CO 81658 tm P 3/19/2013 We, the below signed merchants wouid like to restructure the allocation of Vail Village's Business License fee. We would like to withdraw a portion of the amount currently allocated to the VVTCB, then to the Marketing Board. Through the Vail Village Merchant Association we would like to see more promotions, marketing and special events specifically directed at the Vail Village. Owner/ManagerBusinessName Name Address Phone Signature U,~~~v~u 7C~~ ~ q o z.. :r ~c.1 ~t 3 z . ~ ~ C~~ k 4 a t., lo i K I22-r C)o Ir i f%» i /F~, C~/ l ~G`> o ti=7-.7 G= . ~ i rF~ r`D ir-%f~ 7 r c~C-'j~ / ~ z j 3/19/2013 We, the below signed merehants would like to restructure the allocation of Vail Viliage's Business License fee. We would like to withdraw a portion of the amount currentiy allocated to the VVTCB, then to the Marketing Board. Through the Vail Village Merchant Association we would like to see more promotions, marketing and special events specifically directed at the Vail Village. Owner/ManagerBusinessName Name Address Phone Signature jCGLS4~<1` n7-~ C,.F~77(2 l° c~ P_~-- L4 L 3/19/2013 on of Vail Villa -We, the below signed merchants would like to restructure the aIlocati ge's Business License fee. We would like to withdraw a portion of the amount currently allocated to the VVTCB, then to the Marketing Board. Through the Vail Village Merchant Association we would like to see more promotions, marketing and special events specifically directed at the Vail Village. Owner/Manager Business Name Name Address Phone Signature 2!/*z iejg L. 440K~.~c/O ON FicavraG c~ Rv 7 G-~ 7J~I GR4VL 2 J. a-~.s y~~' -'q9 ~ CJw ~criqd ~C~ nss /c~ 4--,i1 r'o Cen FL----1 ZZ E- !-C c1LZcrzv 2~Z 21- 61 cF J d't CF- a// o0J 40 s. Fiu&I*Y) 4 - z cti c~ ~L % >u -c~ I ~ieJ o w 76 a~-/i- 0 CbA I/ '1~ I L r~,_ L k 4-76 4351 L 3/19/2013 We, the below signed merchants would like to restructure the allocation of Vail Village's Business License fee. We would like to withdraw a portion of the amount currently allocated to the VVTCB, then to the Marketing Board. Through the Vail Village Merchant Association we would like to see more promotions, marketing and special events specifically directed at the Vail Village. Owner/Manager Business Name Name Address Phone Signature S"' Y t( L fi 3/19/2013 We, the below signed merchants would like to restructure the allocation of Vail Village's Business License fee. We would like to withdraw a portion of the amount currently allocated to the VVTCB, then to the Marketing Board. Through the Vail Village Merchant Association we would like to see more promotions, marketing and special events specifically directed at the Vail Village. Owner/Manager Business Name Address Phone Si nature N e 61 VS ar~-- 7 Z. 5 H1r l S-1--, a S ~yv~ o_~c. a~-~~.6~?-ro 22s W b~a ~b ti i'v~~ cL 3/19/2013 We, ihe below signed rnerchants would like 1o restructure the allocalion of Vail VifEage's Business License tee. We would like to withdraw a portion of the arnaunt currently allocaled to the VVTCB,Markeling eovendts y ThrougF? the Vail Village Merchant Association we wouid like to see more promoUons, m 9 and spe specifically direcled at ihe Vail Village. Owner/Manager Business Name Address Phone Signature Name f95 dlti~ GV~1~(Sri v 72 7771 r 7 rm rt~j iav Qrtzq r 3/19/2013 IJ~ We, the below signed merchants would like to restructure the allocation of Vail Village's Business License fee. We would like to withdraw a portion of the amount currently allocated to the VVTCB, then to the Marketing Board. Through the Vail Village Merchant Association we would like to see more promotions, marketing and special events specifically directed at the Vail Village. Business Name Own Na ae ager Address Phone Signaturem u 3 S 4 3/19/2013 We, the below signed me reslructure the allocation of Vat~CBe then to Ihe fee. Board. f rchants would like to ortion ot the amount currently allocated to t e LL We wauld like to withdraw a p f~terchant Association we would {;ke to see more promotians, marketing and specia even s Through the Vail Viltage specilically directed at the Vail Vitlage. phOne Signalure4wner/Manager Address Business Name Name e r el) Me-&.d6 t4 y47&oz W L osa 3-m ~ LW U n 3/19/2013 Vail Village Merchant Association PO Bo. 2135, Vail, CO 81658 October 10, 1996 The following is a proposal to the Vail Town Council regarding the Vail Valley Tourism and Convention Bureau, the Vail Valley Marketing Board and the Business License Fee. The hope is that these long term goals can be reached by the 1998 budget year with some interim steps achieved during the course of the next 14z months. 1. The name of the VVTCB be changed to the Vail Valley Tourism and Convention Bureau VTCB) or a return to the former VRA. 2. The name of the Vail Valley Marketing Board be changed to the•Vail Marketing Board VMB). 3. All activities of the VTCB be focused on the Town of Vail. 4. All marketing by the VMB be tocused on the Town of Vail. 5. Al1 seats on the VMB be filled by Vail business owners or their representatives. 6. Their is no intention to replace the staff at either the VTCB or the VMB. 7. The VTCB shall retain its role as administrators of the VMB and be responsible for the implementation of the changed focus. 8. Business license-fees .,,vill. support-the _changPd=.marl-,eting effort. 9. The funding contribution made by the Town of Vail will continue or be increased. 10.An appeal --crili be macle to. Vail. Ass.ociates to continuQ their support. If pro-rated on the current estimates, that would be 65% of their current funding. 11. An appeal will be made to the business community, ie. the lodging community, to increase their support when- ever possible. 3/19/2013 r We would suggest that there are several reasons to pursue this line of reasoning, not the least of which is that the current approach does not seem to fall within the original definition of the ordinance. i'he ordinance clearly states the funds to be used for".... the purpose of marketing and promoting the Town of Vail and its environs....". Environs as defined by Webster's New Y7orld Dictionary is the districts surrounding a city, its suburbs. It is 3ifficult to imagine that either Avon or Beaver CreE:k would qualify as a suburb of Vail or that they wou:.d agree to such a label. Bt.t more to the point is our necessity at this time to now simply focus in a new but actually old direction. It is an attempt to bring the center of our ati:ention back to Vail so that the funds raised in our c:ommunity and by our bus-i- nesses go to promote otLr community and our businesses. We urge the Town CoL.ncil to make the decisior? now for the d:irection to be taken for 1998. Ii: the decision `.S marE: now, the TOV, the'`VVTCB, the VVMB and the business commu- nity will have the next 141/2 months within which to achieve a smooth transition of both philosophy and personnel. In the interim, the suggestion would be: l. To redefine the assignment of Board of Director seats on the Vail Valley Marketing Board. It is our recommendation that the seats be filled by area in direct proportion to the funds collected from that area. For example:l seat for every $50,000.00 in contribution. BCRA 181,000 4 seats Avon 50 , 000 1 seat..; VA 116,000 2 seats Vail 191,000 4 seats Business Lic. 345,000 7 seats y The Business License •sea~ts'Yshould .b.e .f.urfher '.broken'.down to reflect the areas in.which they were collected_ 2. o rewrite the Business L•icense fee ordinance so that the funds no longer are automatically allocated to the VVTCB and the VVMB. This would provide a good faith gesture to the merchants and at the same.tinie solve any conflict with the ordinance. This would require a simultaneous commitment to leave the funds in place for 1997. The objective of this exercise is to remove the Business Li- cense Fee from a mandated funding source to a voluntary contribution until the change over takes place. 3. To distribute a portion of those funds to the Vail Village Merchants' Association for the following purposes: 30,000 to fund Turn It Up! Vail 97 in conjunction with the Lionshead Merchants 15,000 to fund a shopping guide also in conjunction with the Lionshead Merchants. 3/19/2013 FORD PARK MA NA GEMENT PLAN PURPOSE TONI GHT o PROVIDE INFORMATION o SOL 1 CI T COMMENTS A ND FEEDBA CK o D/SCUSS /SSUES 3/19/2013 FORD PARK y MANAGEMENT PLAN TOWN COUNCIL AGENDA o Review of the Public Process Prob/em Definition Gi vens Goals and Objectives Project Timeline o Feedback Stakeho/ders Focus Groups o Discuss Managemen t Plan Frame work Preservation Facility Operations N L oading & Deli very N A ccess N Trash Remo val Maintenance Coordination & Scheduling Capital lmprovement Plan Financial Responsibilities Issues Parking A/pine Garden Proposal 3/19/2013 FORD PARK MA NA GEMENT PLAN EPR:COBLEM STATEMENT Ford Park currently accommodates a wide variety of recreational and cultural uses within its limited 39 acre area. These uses, which take place almost exclusively during the 5 month period of May to September, include outdoor recreation, softball fieids, tennis courts, soccer fie/ds, concerts and other performances, a/pine gardens, an historical school house, nature center, walking paths, picnic pavillion, playground, administrative offices, park user and skier parking, special events, loading and delivery, trash removal, bicycling, fishing , and white water sports. No comprehensive decision-making framework currently exists for evaluating present or future management and park use issues, which results in an arbitrary and inconsistent management process. How will the Town of Vail manage multiple, and sometimes conflicting uses, within or improvements to Ford Park and its infrastructure in a manner consistent with ownership and stewardship responsibilities? 3/19/2013 FORD PARK MA NA GEMEN T PLAN FPR~COJECT GIVENS o The Town of Vail is the owner of Ford Park. As owner,- the Town must manage its assets responsibly. o Assuming responsibility means managing the park in a way that fulfills our moral, ethical, legal, financial, and safety obligations. Our mora/ obligation involves good conduct and behavior; our ethical obligation involves our princip/es and standards; our financia/ obligation involves our management of revenue, costs and other resources; our legal obligation involves statutes and contractural commitments; and our safety obligation in vol ves freedom from risk, danger, or injury to the public and the town's employees. o The Vail Town Council will be responsib/e for making the fina/ decision on the Ford Park Management P/an. o There are existing legal interests affecting the use of Ford Park. Current interests are held by VVF, VAG, VRD, utility company easements, CDOT and other rights-of-way. o All ideas for use and management of the park will be considered. o CDOT approva/ will be required for all alternatives in vol ving frontage road access. 3/19/2013 FORD PARK MANAGEMENT PLAN GOALS AND OBJECTIVES o Creating a/ong-term vision for the park. o Determing the "carrying capacity" of the park. o Crafting solutions to specific site problems. How do we... provide sufficient parking to accommodate uses and activities? get people from the village to the park? allow for acceptable internal circulation of pedestrian, service, and emergency vehicles ? resol ve conflicts between users ? meet CDOT requirements for highway access? o Defining re/ationships between stake ho/ders and the genera/ public with the TO V as /andlord, TO V as facilitator, and TOV as steward. o Developing a decision-making framework for evaluating present and future management and park use issues. o Defining financial obligations and opportunities. 3/19/2013 r FORD PARK MA NA GEMENT PLAN PROCESS TIMELINE October 15, 1996 Conceptua/ Review of preliminary plan framework by Vail To wn Council. No vember 18, 1996 PEC Re vie w o f final p/an December 17, 1996 Presentation of Final recommended plan to the Public and To wn Council for approval 3/19/2013 r FORD PARK MANAGEMENT PLAN Extract from Ordinance No. 6, Series of 1973, signed A pril 3, 1973, defining the reasons for purchase of the park. Section 2. Public and Municiaal Puraoses. The Town Council hereby declares that the public and municipa/ purposes compelling the determination to acquire the property described in Section 1 by condemnation are as follows: a. for park and greenbelt purposes, b. to preserve the natural and physical character of the area to be condemned, c. for bicycle, equestrian and hiking trails, d. for children's playgrounds, e for performing arts and civic center, f, for. a ski lift and related facilities, g. for picnic areas, h. for recreational facilities such as tennis courts, swimming poo/s, gymnasium, ice skating rink, i. for theatre and assembly halls, convention center, public schools, j. for possible exchange or trade of condemned /and, or a portion thereof, with other property which may more exactly meet the needs of the town, k. to construct and maintain water works, transportation systems, and other public utilities relating to public health, safety, and welfare. 3/19/2013 FORD PARK - MA NA GEMENT PLAN Wha t was said.... About Open Space.... Improve quality of green space.., underground potential for the park and municipa/ services. " Are we trying to cram too much into a given area?" We're providing everything for everybody reduce uses and take advantage of the park's natural aspects." Fabulous asset as is. " Responsible stewardship, Don't screw it up!" Leave the park as is. Don't ruin it. Take our stewardship seriously. " Ensure that the "whims" of a future group(s) will not _ erode the original intent for the park. " How do we reconcile current uses with the original intent?" Maintain open space, remain as is. Keep Central Park theme and protection. " Don't loose any green space. " Origina! 1970's vision still applies. " Rezone currently undeve/oped portion which then becomes sacrosanct. " 3/19/2013 FORD PARK MA NA GEMENT PLAN What was said.... About access..... There is no real entrance, where is the front door?" Entrance off of the Frontage Road is hideous. " Must complete the streamwalk and advertise it. It should run from the park to Lionshead.. " No new roads in the park. More paths are ok. " Must be accessible to everyone and to all venues. " It is great not to have a front door, access through a variety of ways is wonderful, " Access is more the issue than parking. " Must incentivize alternative access opportunities." Each entrance should be attractive." Exp/ore better connections to the park. " There are conflicts between vehicles and pedestrians. " 3/19/2013 FORD PARK J MANAGEMENTPLAN What was said..... About the Education Center..... -" EC is a good addition if done right- underground, not too big. " l have no strong feelings about the EC. The garden is a show place. " No additiona/ surface structures- new structures lead to expanded uses. " Has anyone considered using the o/d schoo/ house?" What is the anticipated number of visitors? I'm concerned about the edifice complex. The nature center and the EC seem like a nice tie in. "I Venues that are integrated should be together. Across the road defeats the purpose." What is the A/pine Garden's philosophy on the EC? What are they trying to accomplish This is proposal number one, what's next?" Underground EC in garden is good and is the oniy opportunity that exists for deve/opment in the park. " 3/19/2013 FORD PARK MANAGEMENTPLAN What was said.......... About Parking... Parking is an ongoing issue/prob/em. " A structure should be invisible underground." Let athletes wa/k and reserve parking for concert goers. " Existing parking lot access is all messed up, ratty, don't know where to turn. " This group is not saying a parking structure is a must, but good access is. " Only surface skier parking.. is an existing use. " The gra vel lot is ugly---go vertical in to the hill. " No idea on location, just underground parking that works. " Use of the VTC and stream walk is wiser than spending $12 million on a structure." Is the parking issue the number of spaces or proximity to the park?" 3/19/2013 FORD PARK MA NA GEMENT PLAN WHAT WE HEARD..... 1. Open and green space was why the park was bought and is still an important function of the park and the town shou/dn't "screw it up" by over deve/oping it. The character of the park is fine the way it is. None of the current uses should be discarded. 2. The multiple access points and means into the park are a good thing. However, they are not as convenient, easy to use, easy to find, or attractive as they could be. Circulation within the park is also inconvenient and reduces the best use of the park. Non vehicular means of access should be promoted such as mass transit and wa/k paths. 3. Consistent with the urging to "not screw it up" by over developing the park, comments regarding the proposed A/pine Gardens education center related to the impacts on the park. Many of the comments were actually questions indicating the concept was not well understood. Some thought the education center was a duplication of, or at least consistent with, the function of the Nature Center. Most agreed if the education center is going to exist, it must be adjacent to or within the gardens. 4. Parking is a serious problem at the park. The so/ution probably in vo/ ves more than one aspect. lmproving bus service and the wa/king connections are part of the solution. On-site parking, if expanded, shou/d be underground with green space on top. The probab/e best location for this structure is the existing gravel lot. The town should not be financially responsib/e for providing day skier parking while VA sells spaces at Go/den Peak. Winter parking use should be compatible with winter activities within the park, and / or emp/oyee parking. 3/19/2013 FORD PARK MA NA GEMENT PLAN PLAN FRAMEWORK lA.reservation nes. Delineate areas within Ford Park with particular aesthetic or environmental significance as preservation zones where no further development may occur. Change zoning of these areas to most restrictive zone district/classification possible. B. Draft legislation which establishes: 1. Allowable uses within the park. 2. Design guidelines and minimum construction standards. 3. Set maximum sizes for projects or buildings that could be allowed. III. Facilit O erations A. Loading and Delivery. Lessee's operating facilities within Ford Park are required to minimize vehicular intrusions into the park. All deliveries and loading will be scheduled to occur between the hours of 6 am and 9 am. All vehicles must be out of the park areas by 9 am. All lessee's will provide adequate space within their facility to accommodate storage requirements. B. Trash Removal. Lessee's operating facilities within Ford Park are required to utilize a centralized trash/refuse collection and pickup facility. No individual trash dumpsters will be allowed. All outdoor trash or recycling receptacles will be of an approved animal proof desian. 3/19/2013 r FORD PARK MA NA GEMENT PLAN PLAN FRAMEWORK (contd) C. Maintenance. Primary access routes to all buildings, structures, and facilities are to be swept, cleared of snow and ice, and repaired on a routine basis. Primary access routes are to be designated by the Director of Public Works and Transportation. All buildings, structures, and facilities are to recei ve routine maintenance to include painting, staining, cleaning, debris removal, landscape maintenance, etc. to ensure they remain in a safe, serviceab/e, and useable condition. D. Coordination and scheduling. All events and activities programmed by the Town of Vail or the lessee's will be based on a master schedule prepared by the Director of Public Works and Transportation (PW/T). Overlapping events which create parking demands whic exceed space and transit service capacities wili not be allowed. Requests for scheduling will be made to the Director of PW/T no /ess than one month and no more than 12 months prior to the requested date. The Town Council will establish priorities if there are conflicts. 3/19/2013 ti a FORD PARK MA NA GEMENT PLAN PLAN FRAMEWORK contd) lll. Financial Responsibilities A. Stakeho/ders will continue to be responsible for the financing of repair, maintenance, and improvements to their existing facilities. B. The Town of Vail will continue to provide existing municipal services to the park. C. Public and private partnerships will be formed to finance any future impro vemen ts to the park that are currently or will be shared by multiple users. D. For improvement related projects, the initiating organization will be responsible for all costs relating to the construction, operations, and mitigation of the project. 3/19/2013 r FORD PARK k MANAGEMENT PLAN SSUES A. ;;;P~~~~ 1, Mixed commen ts on this issue Remove all parking. - Build structure under fie/ds and /et VA pay for them. Make the bus from the VTC the easiest way to get to the park. Improve the existing surface /ot on/y, Build a structure under the existing /ot and use it for emp/oyee parking. 2. So/utions to the parking issue may involve more than one aspect. Reduce demand for parking by making it easier to use the bus, by making it easier to wa/k, and by coordinating schedu/es to eliminate overlapping events. Reconfigure existing parking areas, possibly expand existing parking areas somewhat to maximize the potentiai number of spaces. Remember that Frontage Road improvements require approval from CDOT and the loss of some parking spaces. 3. The primary issue becomes the number of spaces to be pro vided. VA has requested that the option of a day skier parking facility option be left open. Public comment was mixed as to whether day skier parking was appropriate. Several thought VA shou/d pay for it if it is to be built. Most agreed that if a parking structure is to be built it shou/d go under the existing gravel lot 3/19/2013 FORD PARK MANAGEMENTPLAN ISSUES (CONT'D) 1. Mixed comments on this issue as well. Don't build anything more or new in the park. Earth covered center in the park is ok. Put in soccer fie/d parking lot and bury it. Combine with Nature center or use another existing facility in the park. It is important that the education center be adjacent or connected to the existing gardens. 2. A framework for decision making must be put into place #o deal with this, as well as future develoment proposals. These run the range frvm a referendum required for all future buildings, structures or facilities, to restricted zoning, to Town Council decision making as being the appropriate method(s) to protect and preserve the park. 3/19/2013 r FORD PARK MA NA GEMENT PLAN PRELIMINARY ACTION PLAN PROPOSED /MPROVEMENTS o Improve shuttle bus service. o Improve existing Streamwalk by: lighting landscaping grade improvement signage o Improve the other 4 existing entries. o Design and construct new central access route into the park. Will require re-orientation of existing ballfie/ds. o Design and construct new waikway from parking structure to the park a/ong the Frontage Road. o Develop new signage program. o Design and construct central trash dumpster enclosure. o Improve access of road B to facilitate deli veries. o/mprove walk path into Nature Center. o Improve existing p/ayground to meet current safety standards. o Design and construct Streamwa/k to Lionshead o lmpro ve vehicular access from Frontage Road by consolidating entries and /andscaping. o Pave and landscape existing gravel parking /ot. 3/19/2013 ORDINANCE NO. 19 Series of 1996 AFV ORDINANCE CORRECTING ORDINANCE NO. 9, SERIES OF 1995, REZONING A PARCEL OF PROPERTY LEGALLY DESCRIBED AS TRACT C, VAIL VILLAGE SEVENTH FILING FROM GENERAL USE DISTRICT TO PRIMARY/SECONDARY RESIDENTIAL DISTRICT. WHEREAS, Ordinance No. 9, Series of 1995, improperly referred to the property located at 967 Vail Valley Drive, Vail, Colorado, as being "Tract C, Vail Village First Filing" rather than Tract C, Vail Village Seventh Filing; and WHEREAS, a review of Resolution No. 5, Series of 1995, modifying the Town of Vail Land Use Plan, the Minutes of May 16, 1995, and the Minutes of June 6, 1995, clearly show that the intention was to rezone Tract C, Vail Village Seventh Filing; and WHEREAS, the Town of Vail Zoning map properly reflects Tract C, Vail Village Seventh Filing as being presently zoned Primary/Secondary Residential District; and NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN OF VAI L, COLORADO, THAT: Section 1. That Ordinance No. 9, Series of 1995, incorrectly referred to "Tract C, Vail Village First Filing" rather than Tract C, Vail Village Seventh Filing. Section 2. The Town Council finds that the procedures for a provision of rezoning property in the Town of Vail have been fulfilted, and the Town Council, in considering Ordinance No. 9, Series of 1995, received the report of recommendation from the Planning and Environmental Commission, recommending the rezoning of Tract C, Vail Village Seventh Filing. Section 3. Pursuant to Section 18.66.100 - 18.66.180 of the Vail Municipal Code, the parcel of property legally described as Tract C, Vail Village Seventh Filing is zoned as Primary/Secondary Residential District. Section 4. As provided in the Town of Vail, the zoning administrator is hereby directed to modify and amend the official zoning map to include the zoning specified in Section 3 above. 1 3/19/2013 Section 5. If any part, section, subsection, sentence, clause or phrase of this ordinance is for any reason held to be invalid, such decision shall not effect the validity of the remaining portions of this ordinance; and the Town Council hereby declares it would have passed this ordinance, and each part, section, subsection, sentence, clause or phrase thereof, regardless of the fact fhat any one or more parts, sections, subsections, sentences, clauses or phrases be declared invalid. Section 6. The Town Council hereby finds, determines and declares that this ordinance is necessary and proper for the health, safety and welfare of the Town of Vail and the inhabitants thereof. Section 7. The amendment of any provision of the Vail Municipal Code as provided in this ordinance shall not affect any right which has accrued, any duty imposed, any violation that occurred prior to the effective date hereof, any prosecution commenced, nor any other action or proceeding as commenced under or by virtue of the provision amended. The amendment of any provision hereby shall not revive any provision or any ordinance previously repealed or superseded unless expressly stated herein. Section 8. All bylaws, orders, resolutions and ordinances, or parts thereof, inconsistent herewith are repealed to the extent only of such inconsistency. This repealer shall not be construed to revise any bylaw, order, resolution or ordinance, or part thereof, theretofore repealed. INTRODUCED, READ ON FIRST READING, APPROVED, AND ORDERED PUBLISHED ONCE IN FULL, this 15th day of October, 1996. A public hearing on this ordinance shall be held at the regular meeting of the Town Council of the Town of Vail, Colorado, on the 5th day of November, 1996, in the Municipal Building of the Town. Robert W. Armour, Mayor Al?EST: Holly McCutcheon, Town Clerk 2 3/19/2013 INTRODUCED, READ, ADOPTED AND ENACTED ON SECOND READING AND ORDERED PUBLISHED (IN FULL) (BY TITLE ONLY) THIS DAY OF 1996. Robert W. Armour, Mayor ATTEST: Holly McCutcheon, Town Clerk f: \everyone\orftrd 19.96 3 3/19/2013 AFFIDAVIT OF DIRK MASON I, Dirk Mason, upon being duly cautioned and swom, states as follows: 1.I am currently employed as a Planner I for the Town of Vail in the Department of Community Development. 2.It has been brought to the attention of the Town of Vail that Ordinance No. 9, Series of 1995 incorrectly referred to the property located at 967 Vail Valley Drive,Vail, Colorado as being located in Vail Village First Filing, when in fact it is located in Vail Village Seventh Filing. (See attached Exhibit "A"). 3 In Section 2 of Ordinance No. 9, Series of 1995, the ordinance incorrectlyreferstothezoningasGeneralUseDistrict, when in fact the zoning has been changedtoPrimary/Secondary Residentiai District as properly stated in the title of Ordinance No. 9, Series of 1995. (See Exhibit "A"). 4.On March 7, 1995, before presenting the Ordinance to 9, Series of 1995,Resolution No. 5, Series of 1995 modified the Town of Vail Land Use Plan, changingthelandusedesignationofTractC, Vail Viltage Seventh Filing from Park to Low Density Residential. (See attached Exhibit "6"). 5.In the Minutes of the Vail Town Council meeting of May 16, 1995, it reflects the first reading of Ordinance No. 9, Series of 1995, and while the Minutes incorrectly refer to the Vail Village First Filing it does refer to the property as 967 Vail Valley Drive, and the Minutes reflect that Council was fully aware of the location and nature of property that was being considered for rezoning to Primary/SecondaryResidenfiialZoneDistrict. (See attached Exhibit "C"). 6.On June 6, 1995, Ordinance No. 9, Series of 1995 was considered on second reading and in the Minutes of the Vail Town Council meeting the property in qDu, jstion is properly referred to as Vail Village Seventh Filing. (See attached Exhibit 7.The Town of Vail zoning maps properly reflect Tract C, Vail VillageSeventhFilingasbeingpresentlyzonedPrimary/Secondary Residential District. 8.Scheduled for first and second reading is Ordinance No. 19, Series of 1996, correcting Ordinance No. 9, Series of 1995. (See attached Exhibit "E"). 9.Exhibits A through E, inclusive, are as attached hereto are true and accurate copies of the original documents which are maintained in the Town of Vail permanent records. 3/19/2013 Further affiant sayeth naught, irk Mas n STATE OF COLORADO ss. COUNTY OF EAGLE The foregoing instrument was acknowledged before me on this.~~ day of S~-, i=-„~~~" 1996, by Dirk Mason, as a Planner I in the Department of CommunityDevelopment, Town of Vail, State of Colorado. Witness my hand and official seal. My commission expires:km E W*,t, Notary Publc Ny Comrnissim Expires 617-1999 75 S. Frontage Road Notajy Public 3/19/2013 L. • ORDINANCE N0. 9 Series of 1995 AN ORDINANCE REZONING A PARCEL OF PROPERTY LEGALLY DESCRIBED AS TRACT C, VAIL VILLAGE FIRST FILING FROM GENERAL USE DISTRICT T0 PRIMARY/SECONDARY RESIDENTIAL DISTRICT; AND AMENDING THE OFFICIAL ZONING MAP IN RELATION TO THE REZONING OF SAID PROPERTY. WHEREAS, the property to be rezoned is located within the municipal limits of the Town of Vail; and WHEREAS, the Planning and Environmental Commission has considered the appropriate rezoning for the property and has unanimously recommended that the Town Council rezone the parcel from General Use Disttict to Primary/Secondary Residential District; and WHEREAS, the Town Council considers it in the public interest to rezone said property. NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN OF VAIL, COLORADO, AS FOLLOWS: Section 1. The Town Council finds that the procedures for the provision of rezoning property in the Town of Vail have ben fulfilled, and the Town Council hereby received the report of recommendation from the Planning and Environmental Commission recommending the rezoning of said property. Section 2. Pursuant to Section 18.66.100 -18.66.180 of the Vail Municipal Code, the parcel of property legally described as Tract C, Vail Village First Filing is zoned as General Use District. Section 3. As provided in the ordinances of the Town of Vai{, the zoning administrator is hereby directed to modify and amend the official zoning map to include the zoning specified in Section 2 above. Sec If any part, section, subsection, sentence, clause or phrase of this ordinance is for any reason held to be invalid, such decision shall not effect the validity of the remaining poraons of this ordinance;; and the Town Council hereby declares it would have passed this ordinance, and each nart. section, subsection, sentence, clause or phrase thereof, regardless of the fact that any one or more parts, sections, subsections, sentences, clauses or phrases be declared invalid. Exhibit "A" 3/19/2013 gC1p115, The Town Council hereby finds, determines and declares that this ordinance is necessary and proper for the health, safety and welfare of the Town of Vail and the inhabitants thereof. Sec The repeal or the repeal and reenactment of any provision of the Vail Municipal Code as provided in this, ordinance shall not affect any right which has accrued, any duty imposed, any violafion that occurred prior to the effective date hereof, any prosecution commenced, nor any other action or proceeding as commenced under or by virtue of the provision repealed or repealed and reenacted. The repeal of any provision hereby shall not revive any provision or any ordinance previously repealed or superseded unless expressly stated herein. Sect~ All bylaws, orders, resolutions and ordinances, or parts thereof, inconsistent herewith are repealed to the extent only of such inconsistency. This repealer shall not be construed to revise any bylaw, order, resolution or ordinance, or part thereof, theretofore repealed. INTRODUCED, READ ON FIRST READING, APPROVED AND ORDERED PUBLISHED ONCE IN FULL, this 16th day of May,1995. A public hearing shall be held hereon on the 6th day of June, 1995, at the regular meeting of the Town Council of the Town of Vail, Colorado, in the Municipal Building of the Town. a_ Margaret A. Osterfoss, Mayor ATTEST:Nu~?OF EAL 0~3~f1 pr~ ,DYPv r0 n C/P/`~~ qOL~O AEAD AND APPROVED ON SECOND READING AND ORDERED PUBLISHEDbyHle- m this day of m-ne1995. Margaret A. sterfoss, Mayor AITEST: eo O1. r Sl4 EDApL wn Clerk uu0L0~~~ 3/19/2013 RESOLUTION N0. 5 Series of 1995 A RESOLUTION MODIFYING THE TOWN OF VAIL LAND USE PLAN, CHANGING THE LAND USE DESIGNATION OF TRACT C, VAIL VILLAGE 7TH FILING FROM PARK TO LOW DENSITY RESIDENTIAL, AND SETTING FORTH DETAILS IN REGARD THERETO. WHEREAS, conditions in the Town of Vaii have changed since the Land Use Plan was originally adopted; and WHEREAS, the proposed Land Use Plan modification would serve to carry out the following poficies of the Land Use Plan: 1.1 Vail should continue to grow in a controlled environment, maintaining a balance between residential, commercial and recreational uses to serve both the visitor and the permanent resident. 1.3 The quality of development should be maintained and upgraded whenever possible. 1.12 Vail should accommodate most of the additional growth in existing developed areas in-fill areas). 5.1 Additional residential growth should continue to occur primarily in existing, platted areas and as appropriate in new areas where high hazards do not exist. 6.1 Services should keep pace with increased growth. 6.2 The Town of Vail should play a role in future development through balancing future growth with services. 6.3 Services should be adjusted to keep pace with the needs of peak periods; and WHEREAS, the Town of Vail has a need for additional land with the designation of Low Density Residential in order to meet the standards of the above-listed policy statements. NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF VAIL, COLORADO THAT: 1.The Town Council finds the procedures for amending the Land Use Pian, as set forth in Chapter VIII, Section 3 of the Land Use Plan have been satisfied. 2.The Town Council hereby amends the Land Use Plan to change the Land Use DP.cjnnatinn chnyvn nn FiniirA 14_M f1lAiri_Cprtinn 11Aan1 nf thA nlfln frnm po-rl, i~ L~y„ri r....... . _ Residential for the property more particularly described as Tract C, Vail Village 7th Filing. 3.The properry ownedapplicant, or his successor in interest, agrees with the following requirements, which are a part of this modificabon to the Land Use Plan. Exhibit "B" 1 3/19/2013 A.Prior to the transfer of ownership of the property, the Vail Vailey Consolidated Water District will dedicate an approximate 10-foot wide public easement across the eastern side of Tract C to the Town of Vail, to allow for the continued use of a, portion of Tract C for a golf cart path. B.Prior to the transfer of ownership of the property, the Vail Vailey Consolidated Water District will dedicate a road easement across the western portion of Tract C to the Town of Vail (approximately 60 feet from the westernmost end of the property) to be used for the future realignment of Vail Valley Drive (to connect with the South Frontage Road). C.At the time of transfer of ownership of the property, the Vail Valley Consolidated Water District and their grantee will enter into an agreement with the Town of Vail to remove all above and below ground improvements on Tract C, with the exception of the eastem 15 feet of the 8-inch iron intake pipe, the 10-inch iron pipe used to backwash the pump station and intake pipes, and the sewer manhole located along Vail Valley Drive. The agreement wiN be in terms that are acceptable to the Town of Vail and guarantee that such removal of improvements will be concluded within three years. The hole(s) resulting from the removal of below ground improvements will be filled and the property will be regraded and revegetated according to a plan approved by the Town. D.The Vail Valley Consolidated Water District has agreed that if the transfer of ownership of the raw water intake system and associated equipment (purnp station, backwash pipe, vaults, etc.) to the Vail Recreation District has not been completed, al].d if the system is not able to become fully operational within three years from the date of approval of this Land Use Plan change, the raw water intake system and associated equipment will immediately be removed at the expense of the Water District. E.Prior to transfer of ownership of the property the Vail Valley Consolidated Watar Distrlc-t will prgcAnt a landcra~„r,c_ p!an fQr tho rn,I,'rnp Errt;C^ %l2:lftS w^A a plan for the visual screening of the pipes located in Gore Creek to the Design Review Board for their review and approval. All improvements authorized by the Design Review Board will be installed by the Water District no later than June 30, 1995. 2 3/19/2013 INTRODUCED, READ, APPROVED AND ADOPTED this 7''''day of M41dk1995. c~ C~ _ Margaret A. Osterfoss, May A) Hotly McCutcheon, Town Clerk f :leveryonebrMresS.J C 3 3/19/2013 MINUTES VAIL TOWN COUNCIL MEE'TIlNG May 16, 1995 7:30 P.M. A regular meeting of the Vail Town Council was held on Tuesday, May 16, 1995, in the Council Chambers of the Vail Municipal Building. The meeting was called to order at 6:30 P.M. MEMBERS PhESENT:Peggy Osterfoss, Mayor Merv Lapin, Mayor Pro-Tem Tom Steinberg Paul johnston Jan Strauch jun Shearer TOWN OFFICIALS PRESENT: Bob McLaurin, Town Manager Tom Moorhead, Town Attorney Pamela A. Brandmeyer, Assistant Town Manager Anne Wright on behalf of the Town Clerk MEMBERS ABSINT:Sybill Navas The first item on the agenda was Citizen Participation, there was none. At #his time Paul Johnston made a motion directing staff to prepare a supplementalappropriationofupto $25,000 for the Gypsum/Vail Express. Jim Shearer seconded themotion. A vote was taken and passed unanimously, 6-0. The second item on the agenda Ordinance No. 9, Series of 1995, first reading of anordinancerezoningTractC, Vail Village First Filing/967 Vail Valley Drive from theGeneralUseZoneDistricttothePrimary/Secondary Residential Zone District.Applicant: Pat Dauphinais. Jim Curnutte presented this Ordinance and noted that on February 27, 1995, the WaterDistrictreceivedPlanningandEnvironmentalCommission (PEC) review and approvaloftheirrequesttochangetheVailLandUsePlandesignationofthispropertyfromparktoLowDensityResidential. On March 7, 1995, the Vail Town Council approvedResolutionNo. 5, Series of 1995 which authorized the change to the Vail Land Use PlanfromParktoLowDensityResidential. Resolution No. 5 contained five conditions whichmustbeaddressedbytheapplicantpriortothetransferofownershipoftheproperty.On April 10, 1995 the PEC unanimously approve the Water District's request to rezoneTractCfromtheGeneralusedistricttothePrimary/Secondary Residential Zone DistrictseeattachedstaffinemorandumtothePECanddraftcopyofthemeetingminutesfromtheApril10, 1995 PEC meeting.) Mayor Osterfoss read Ordinance No. 9, Series of 1995 in full. jan Strauch made a motiontoapproveOrdinanceNo. 9, with a second by Paul Johnston. A vote was talcen andpassed, 5-1. Merv Lapin was opposed. The third item on the agenda Presentations by the three finalists of proposals for theVailCommonsdevelopment. 1. Lofius Development 2. City Market 3. The Gart Companies In conjunction with the Task Force and public, interview each development team aftertheyhavemadetheirpresentations. Fifteen minutes is allocated for each presentation,with the following 30 minutes reserved for questions. Since short-listing these three firms, each has received questions and comments abouttheiroriginalproposal. The proposals were reviewed earlier by the Council, Task Force,and community members on March 20, 1995 at the open house and on Apri14,1995 at 1 Vail Town Coune2 EvemnB 1[eetin6 lliadm 6/16196 Exhibit "C" 3/19/2013 a public hearing. Staff understands that the proposals presented tonight have been modified in response to the Town's comments. Affordable Housing Development Corporation dropped out. Merv Lapin stated a conflict of interest in this project and stepped down from the Council table at this time. 1.Presenters for Loftus Development were Randy McNichols, Co-Developer with Jim Loftus; Mike Mulhern, Architect; John B. Young, affordable housingconsultant. 2•Presenters for City Market were John L. Caldwell, Director of Real Estate for CityMarket; Mark Donaldson, Architect; and Robert Warner, Warner Development. 3.Presenters for The Gart Companies were Steve Elkin, Tom Gart; Mark Humphreys, Architect. Presentations were made and questions asked from Council and the public. The fourth item on the agenda Town Council appeal of a PEC decision to approve aConditionalUsePermitthatallowsaTypeIIEmployeeHousingUnittobe 'located at126ForestRoad/LotS, Block 7, Vail Village lst Filing. Applicant Ron Byrne. Susan Connelly presented this appeal and noted that on May 8,1995, the PEC approvedwithacondition (5-0-1, Greg Moffett abstained) a conditional use permit allowing aTypeIIemployeehousingunittobelocatedat126ForestRoad. Please see the memotothePECforadditionalbackgroundandtheconditionofapproval. Jay Peterson was present on behalf of the applicant, Ron Byrne. Paul johnston made a motion to uphold the PEC decision to approve a conditional usepermit, with a second by Jim Shearer. A vote was taken and failed, 2-3. Merv Lapin,Tom Steinberg and Jan Strauch being opposed. A motion was then made by Jan Strauch to uphold the PEC approval with the additionofaconditionthatinaddiiiontotherestrictionsincludedintheTypeIIEH[T deedrestriction, the applicant agrees to future restrictions that the Town will adopt thatpertaintodeedrestrictedemployeehousing. Tom Steinberg seconded the motion. Avotewastakenandpassed, 4-1. Paul johnston being opposed. The fifth item on the agenda was a Town Council call-up of Design Review BoardapprovalofAipineBanktenantfinishatCrossroadsMall, east building (old VerbatimBookstorelocation). At this time Merv Lapin stated a conflict of interest stepped down from the Counciltable. Susan Connelly presented this call-up and noted that on May 3,1995 the DRB approvedatenantfinishandmodificationtothestorefrontexteriorandarcaderoofsupportcolumns. Since the Crossroads owners and tenants are in the process of upgradingexteriorfacadesatthemall, the Council is requesting attention to several othermaintenanceitems. Jay Peterson let Council know that Alpine Bank was indeed the applicant for this project.John Young was present representing Alpine Bank. Jan Strauch made a motion to uphold the DRB approval of the Alpine Bank tenant finishatCrossroadsMall, with a second by Jim Shearer. A vote was taken and passedunanimously, 5-0, with one abstention, Merv Lapin. 2 vail To.n, couna Evewg Med;,,s Yia„ta. s1sl96 3/19/2013 The sixth item on the agenda was the Town Managef s Report. No additional presentation was made. There being no further business, Jim Shearer moved to adjourn at approximately 10:50 P.M. Respectfully submitted, ATTEST: Margaret A.Osterfoss, Mayor Pamela A. Brandmeyer, Deputy Town Clerk Minutes taken by Mne Wright on behalf of the Town Clerk. Narnes of oertan in3viduals who gave puWic nput may be vwmrrate.) 3 vaii rw.n coum7 EvwmW MadW Wnute. snslBs 3/19/2013 MINUTES VAIL TOWN COUNCIL MEETING June 6, 1995 7:30 P.M. A regular meeting of the Vail Town Council was held on Tuesday, June 6, 1995, in theCouncilChambersoftheVailMunicipalBuilding. The meeting was called to order at7:30 P.M. MEMBERS PRESENT:Peggy Osterfoss, Mayor Merv Lapin, Mayor Pro-Tem Tom Steinberg Sybill Navas Jan Strauch Jim Shearer MEMBERS ABSENT:Paul Johnston TOWN OFFICIALS PRESENT: Bob McLaurin, Town Manager Tom Moorhead, Town Attorney Pamela A. Brandmeyer, Asst. Town Manager Lori Aker, Deputy Town Clerk The first item on the agenda was Citizen Participation. Lou Meskimen expressed concern about the potential displacement of beavers atBighornPark. The beavers, if displaced, will pose the same or greater problem atanotherlocation. He suggested feeding the beavers with fallen or cut trees to helpsupplementtheirdiet. He asked the Town to join him in keeping an eye on thesituation. Rick Sackbauer, chairman of the Upper Eagle Valley Water District, read from a pressreleaseeorrectingaDenvernewsreportwhichcitedproblemswithVail's water. HesaidtheproblemswereactuallyoccurringintheLakeCreekWaterDistrict, 20 mileswestofVail. The Denver television station ran a retraction to correct the error andoffereditsapologies. Bill Kerig, Kent Rose, and Paul Gotthelf of the Eagle Valley Cycling Coalition presentedtheCouncilwitha$1,000 check to be earmarked for completion of the Dowd Junctionbikepath. The coalition is dedicated to seeking a complete bike system throughout theVailvalley. Mayor Peggy Osterfoss thanked the group for their donation to the Town ofVail. The second item on the agenda was the Mauri Nottingham Environmental QualityAwardsCeremony. This award was created to recognize outstanding environmentalachievementsandactions. There are three categories for the award: individual,business, and student. The three award winners are as follows: The Antlers of VailBusiness) for their fireplace conversion; Bill and Jean Johnson (Individual) for beingthefirsttoplacelandintotheEagleCountyLandConservancyforperpetuity; and theEagleValleyHighSchoolBio-Building (Student); which is a building specificallydedicatedtohydroponicsandaquaculture. Honorable mentions were also presented toMikeKingforstartingarecyclingprogramattheBattleMountainHighSchoolandtoKerryDonovanatstudentatBattleMountainHighSchoolforherriverwatchefforts. The third item on the agenda was the Consent Agenda:A.Approval of the Minutes for the meetings of May 2 and 16, 1995. B.Ordinance No. 9, Series of 1995, second reading of an ordinance rezoning Tract 1 Vail Town Council Evening Meeting Minutes 616V95 Exhibit "D" 3/19/2013 C, Vail Village First Filing/967 Vail Valley Drive from the General Use Zone District to the Primary/Secondary Residential Zone District. Mayor Osterfoss read the Consent Agenda in full. Merv Lapin moved to approve theConsentAgendawithasecondbySteinberg. Lapin then amended his motion to approve the Minutes only (with corrections being made to the May 16, minutes "four" changed to "three" on the Vail Commons Developers item and the vote on item five corrected to state that Lapin abstained from voting) and that discussion on OrdinanceNo. 9 be held separately. Steinberg seconded this amended motion. A vote wastakenandpassedunanimously, 6-0. Ordinance No. 9, Series of 1995. Jim Curnutte presented this item to the Council andhandedoutamemorandumfromApril10, 1995, to the Planning and EnvironmentalCommissionexplainingtherequesttorezoneTractC, Vail Village 7th Filing from theGeneralUseZoneDistrictthePrimary/Secondary Residential Zone District. Ann Repetti, Ratph Davis and Jim Lamont offered comments in opposition to this ordinance.Jan Strauch moved to approve Ordinance No. 9, Series of 1995 on second reading,second by Steinberg. The motion passed 5-1, with Merv Lapin opposing. The fourth item on the agenda was first reading of Ordinance No. 10, Series of 1995,Vail Recreation District (VRD) request to change the zoning from the Natural Area Preservation District to the General Use District for the Vail Golf Course Maintenance Facility located at 1278 Vail Valley Drive, Parcel E Vail Valley 7th Filing. On April 4, theTownCouncilunanimouslyapprovedchangingtheVailLandUsePlandesignationforthispropertyfrom "Open Space" to "Public Semi Public." This zone change request isthesecondstepinathree-step process that coutd enable the District to apply for a conditional use permit to remodel the facility. This maintenance facility is currently alegalnonconforminguseonpropertythatiszonedNaturalAreaPreservation (NAP).The use of the site is non consistent with the zoning (the only permitted use in NAP is nature preserve) and has existed on the site since 1966. The site is used for storage offuel; equipment, and various supplies used to maintain the golf course. If this amendment to the Land Use Plan is approved, the Town will consider rezoning these properties, along with others, to further protect open space and address conflicts between zoning and actual land use. On May 8, 1995, the Planning and EnvironmentalCommissionunanimouslyrecommendedtheTownCouncilapprovethiszoningchange.Russell Forrest presented this ordinance. Merv Lapin moved to approve OrdinanceNo. 10, Series of 1995, on first reading, with a second by Tom Steinberg. A vote wastakenandthemotionpassedunanimously, 6-0. The fifth item on the agenda was second reading of Ordinance No. 5, Series of 1995,an Animal Control and Carriage Operations Ordinance. Tom Moorhead and Bob Slaglepresentedthisordinance. This comprehensive animal control ordinance addresses carriage operations in addition to other animal issues. Tom Moorhead indicated thedefinitionfor "Training" had been revised to mean the education, instruction, or discipline of a dog that is being trained. He also indicated a typo which would be corrected. Citizen comments were received from Randy Guierro. Merv Lapin moved to approve Ordinance No. 5, Series of 1995, on second reading including the changespresentedbyTomMoorhead, with a second by Jan Strauch. A vote was taken and themotionpassed, 5-1, with Tom Steinberg opposing. The sixth item on the agenda was Resolution No. 13, Series of 1995, a request tochangetheVailLandUsePlanfor13parcelsofpropertythroughouttheTownofVailfromtheircurrentLandUsePlandesignationstotheOpenSpaceandPublic/Semi-Public designations. Russell Forrest and Jim Curnutte presented this Resolution. TheCommunityDevelopmentDepartmentisproposingtochangetheVailLandUsePlandesignationsof13propertiesthroughouttheTownofVail. The reason for proposingthechangesistoaddressinconsistenciesbetweentheactualuseoftheseparcelsandtheircurrentdesignationontheLandUsePlanmap. On May 8, 1995, the PlanningandEnvironmentalCommissionunanimouslyrecommendedapprovalofthisamendmenttotheVailLandUsePlan. Citizen input was received from the following: 2 Vai/ Town Counci! Evening Meeling Minutes 616195 3/19/2013 Hermann Staufer, Peter Furstenberg, Douglas Hawkins, Bill Wilto, John MilliganrepresentingtheMaysfamily) and Jim Lamont, all in support. Merv Lapin moved to approve Resolution No. 13, Series of 1995, with the revision of adding to the propertylist "Lot 10, Bighorn Subdivision", with a second by Tom Steinberg. A vote was taken and the motion passed unanimously, 6-0. The seventh iterri on the agenda was an Audit Report Presentation. Jerry McMahanofMcMahan & Associates, PC, together with Steve Thompson and Christine Anderson presented the audit report. McMahan indicated the audit was very "clean." Merv Lapindisclosed .that Jerry McMahan is his personal CPA for Vail Securities. Lapin praisedMcMahan's work for the Town of Vail. However Lapin felt the Town of Vail should change who they hire to perForm the audit every three or more years. Bob McLaurinstatedtheTownofVailiscurrentlyinthefirstyearofathreeyearcontractwith McMahan, and at the end of this term the Town will go out to bid again for another.CPA. Merv Lapin moved to approve the 1994 Town of Vail Audit, with a second byTomSteinberg. A vote was taken and the motion passed unanimously, 6-0. The eighth item on the agenda was the Town Council appeal of a PEC decision to approve a Conditional Use Permit to allow for the installation of an Automatic TellerMachine (ATM) to be located at the One Vail Place Building, 244 Wall Street, a part ofBlock5C, Vail Village First Filing. Jim Curnutte presented this item. On May 22, thePECapprovedwithtwoconditionsaConditionalUsePermittoallowfortheinstallationofanAutomaticTellerMachine (ATM). Joe Miller, Assistant Vice President of FirstBankandJackCurtin, owner of One Vail Place, gave their comments to the Council.Lapin disclosed he was in negotiations with First Bank, but felt he was still eligible tovoteonthisitem. Tom Steinberg moved to uphold the PEC decision allowing an ATMmachineat224WallStreet, with a second by Jim Shearer. A vote was taken and themotionpassedunanimously, 6-0. The ninth item on the agenda was to Appoint three Local Licensing AuthorityMembersfromthebelowlist: Mary C. Zarba Ellen Schmitt Joseph Palaszynski Ben Irvin Davey Wilson Linda Fried Jeffrey S. Auxier Merv Lapin moved to appoint Mary C. Zarba, Ellen Schmitt, and Davey Wilson to theLocalLicensingAuthorityeachforfinroyeartermsexpiringinJune1997. This wassecondedbyTomSteinberg. A vote was taken and the motion passed unanimously, 6-0. The tenth item on the agenda was the Town Manager's Report. $ob McLauren statedhewouldbeoutofTownJune10-20, 1995. There being no further business, Merv Lapin moved to adjoum at approximately 10:00P.M. Respectfully submitted, 44 a~a,mn:i„;.,...,N Gf Margaret A. Osterfoss, MayorATTEST: z Lori Aker, D "LOe~ Names of certefn individuab whly(~iYlwpp~lld~p~t ~y pe inacwrate,) 3 Vail Town Council Evening Meeting Minutes 616)95 3/19/2013 f ORDINANCE NO. 19 Series of 1996 AN ORDINANCE CORRECTING ORDINANCE NO. 9, SERIES OF 1995, REZONING A PARCEL OF PROPERTY LEGALLY DESCRIBED AS TRACT C, VAIL VILLAGE SEVENTH FILING FROM GENERAL USE DISTRICT TO PRIMARY/SECONDARY RESIDENTIAL DISTRICT. WHEREAS, Ordinance No. 9, Series of 1995, improperly referred to the property located at 967 Vail Valley Drive, Vail, Colorado, as being "Tract C, Vail Village First Filing" rather than Tract C, Vail Village Seventh Filing; and WHEREAS, a review of Resolution No. 5, Series of 1995, modifying the Town of Vail Land Use Plan, the Minutes of May 16, 1995, and the Minutes of June 6, 1995, clearly show that the intention was to rezone Tract C, Vail Village Seventh Filing; and WHEREAS, the Town of Vail Zoning map properly reflects Tract C, Vail Village Seventh Filing as being presently zoned Primary/Secondary Residential District; and NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN OF VAIL, COLORADO, THAT: Section 1. That Ordinance No. 9, Series of 1995, incorrectly referred to "Tract C, Vail Village First Filing" rather than Tract C, Vail Village Seventh Filing. Section 2. The Town Council finds that the procedures for a provision of rezoning property in the Town of Vail have been fulfilled, and the Town Council, in considering Ordinance No. 9, Series of 1995, received the report of recommendation from the Planning and Environmental Commission, recommending the rezoning of Tract C, Vail Village Seventh Filing. Section 3. Pursuant to Section 18.66.100 - 18.66.180 of the Vail Municipal Code, the parcel of property legally described as Tract C, Vail Village Seventh Filing is zoned as Primary/Secondary Residential District. Section 4. As provided in the Town of Vail, the zoning administrator is hereby directed to modify and amend the official zoning map to include the zoning specified in Section 3 above. Section 5. If any part, section, subsection, sentence, clause or phrase of this ordinance is for any reason held to be invalid, such decision shall not effect the validity of the remaining portions of this Exhibit "E" 3/19/2013 ordinance; and the Town Council hereby declares it would have passed this ordinance, and each part, section, subsection, sentence, clause or phrase thereof, regardless of the fact that any one or more parts, sections, subsections, sentences, clauses or phrases be declared invalid. Section 6. The Town Council hereby finds, determines and declares that this ordinance is necessary and proper for the health, safety and welfare of the Town of Vail and the inhabitants thereof. Section 7. The amendment of any provision of the Vail Municipal Code as provided in this ordinance shall not affect any right which has accrued, any duty imposed; any violation that occurred prior to the effective date hereof, any prosecution commenced, nor any other action or proceeding as commenced under or by virtue of the provision amended. The amendment of any provision hereby shall not revive any provision or any ordinance previously repealed or superseded unless expressly stated herein. Section 8. All bylaws, orders, resolutions and ordinances, or parts thereof, inconsistent herewith are repealed to the extent only of such inconsistency. This repealer shall not be construed to revise any bylaw, order, resolution or ordinance, or part thereof, theretofore repealed. INTRODUCED, READ ON FIRST READING, APPROVED, AND ORDERED PUBLISHED ONCE IN FULL, this 15th day of October, 1996. A public hearing on this ordinance shall be held at the regular meeting of the Town Council of the Town of Vail, Colorado, on the 5th day of November, 1996, in the Municipal Building of the Town. Robert W. Armour, Mayor ATTEST: Holly McCutcheon, Town Clerk 3/19/2013 INTRODUCED, READ, ADOPTED AND ENACTED ON SECOND READING AND ORDERED PUBLISHED (IN FULL) (BY TITLE ONLY) THIS DAY OF 11996. Robert W. Armour, Mayor ATTEST: Holly McCutcheon, Town Clerk Meveryone\ordRord 19.96 3/19/2013 u y TOWN OF YAIL 75 South Frontage Road Yail, Colorado 81657 970-479-2100 FAX 970-479-2157 MEDIA ADVISORY October 9, 1996 Contact:Suzanne Silverthorn, 479-2115 Community Information Office VAIL TOWN COUNCIL HIGHLIGHTS FOR OCTOBER 8 Work Session Briefs Council members present: Armour, Foley, Ford, Jewett, Johnston, Kurz, Navas Tour of the Vail Commons Site During a walking tour of the Vail Commons development, Council members visited one of the 53 housing units on the site, among other elements. A handfu( of the iocals housing units will be ready for occupancy within the next two weeks, while the City Market grocery store component of the development will open in mid-to-late February. Several Council members inquired about the status of finding a day care provider to operate on the site (ads are currently being run by City Market in local newspapers to solicit proposals). In addition, Councilman Paul Johnston stressed the need to provide infant care at the facility. John Caldwell of City Market said feedback from providers, thus far, hasn't been positive about providing infant care, due to the profit margin. He said he'll share the day care proposals with the town once the deadline for proposals has passed. Site Visit to Wall Street Fire Scene During a walk-through of the fire-ravaged Wall Street Building with members of the Fire Department, Council members saw where the fire originated and inspected the building's damage. The fire caused structural damage to the second and third floors. In addition, retailers on the first floor lost 100% of their stock. Fire Chief Dick Duran said the Sept. 27 fire (alarm was at 7:27 a.m.) occurred during a shift change of crew members, which allowed twice the number of firefighters to respond to the scene. Fire Marshal Mike McGee said the building burned three times faster than usual because of the presence of plastic ski boots and flammable liquid near where the fire began. He said the incident serves as a reminder of the importance in knowing the types of materials that are stored in each of the buildings. After expressing their appreciation to those involved in extinguishing and investigating the fire, Council members turned their attention to reconstruction scenarios, pedestrian access on Wall Street and staging operations. There are 15 different owners involved with the building, firefighters said. more) 5~ RECYCLEDPAPER 3/19/2013 Add 1lTOV Council Highlights Information Update Public Works Director Larry Grafel presented an update on the Vail Village Club Serrano's). He said the construction project is currently on schedule. The contractor is approved to work on the project from 7 a.m. to 7 p.m. Monday through Saturday and from 8 a.m. to 5:30 p.m. on Sundays. Council members are keeping a close watch on the construction to minimize impacts during ski season. Grafel also indicated a call for artists has been prepared by the Arts In Public Places Board for the Seibert Circle project. The proposals will be sent out next week, with responses due January 6. Selection will occur on January 21 with construction beginning in the spring of 1998 and completed July 4, 1998. The town has set aside 300,000 for the project. Jim Lamont of the East Village Homeowners Association said his group fully supported moving ahead with the solicitation, but suggested refining the finai design to accommodate emergency response vehicles and loading and delivery interests through the area. In addition, Mike Rose, transit manager, and Todd Scholl, fleet manager, are attending the American Public Transportation annual meeting, Grafel said. One of the town's new 40-ft. buses is on display at the meeting. Also, the Eagle County Regional Transportation Authority has agreed to lease an over-the-road coach to use on the system during ski season. Grafel also announced that 10 members from the Wyoming Department of Transportation are in Vail this week to learn more about the Main Vaii roundabouts. Lastly, it was announced Vail Valley Medical Center has authorized an appropriation of 8,000 to upgrade the helipad just west of the Vail Municipal Building along South Frontage Road. Work will begin Oct. 14 and will be completed within two weeks. During the construction period, the helipad location will be moved temporarily to the east end of Ford Park in the parking lot. SPECIAL NOTE: As of 2:30 P.M. today, Tawn staff has just learned the access permit to allow this upgrade must be approved by a special commission meeting for CDOT to be held Thursday, October 17th. Assuming approval, the project will begin the following day. Assistant Town Manager Pam Brandmeyer said representatives from the World Wide Church of God had expressed their thanks for a great convention in Vail. She said construction at the entrance of Dobson Arena and the Vail Library did not appear to negatively impact the group's convention activities. Discuss Changing the Date for the Regular Municipal Election The Council voted 7-0 to create an ordinance to authorize a ballot issue for the next municipal election to allow voters to determine if they wish to amend the Vail Charter to more) 3/19/2013 t Add 2lTOV Council Highlights align the date of Vail's municipal election with election dates for the county and state. Currently, the county and state elections are held the first Tuesday after the first Monday in November. However, Vail's municipal election is held the first Tuesday after the third Monday (in odd years). Mayor Bob Armour, who suggested consideration of the change, noted the confusion and costs associated with the current election schedule. While the original intent was well-founded in giving consideration to those who may have been out of town before the start of ski season, Armour said, the community--and technology--have changed to the point that the extra two weeks might not be as much a factor these days. Council members agreed the matter doesn't warrant a special election. The question will be added to the next scheduled municipal election in November 1997, unless other issues necessitate a special election prior to next fall. More Information Update The Council authorized public distribution of expanded council meeting agendas which provide background rationale, staff recommendations and an estimated length of time for discussion of each item. Council members asked the disclaimer indicating the approximation of times (on the agenda are subject to change), be prominently posted, so members of the public will know to use the timetable as a guide, not as an absolute schedule for timing appearances before the Council. Council Reports Sybill Navas, the Council's representative on the Special Events Commission, suggested formalizing the entity by creating terms and membership for the Commission, much like the Arts In Public Places Board. Council members expressed interest in discussing a proposal. Paul Johnston, the Council's representative on the Eagle County Recreation Authority Berry Creek 5th), gave an update on the last meeting and expressed frustration in advancing Vail's housing interests with the remaining partners. The Town of Vail holds 60 percent ownership of the property. Wondering how practical it is for the town to continue to hang on to its ownership percentage, Rod Ford suggested the town take a proactive role in determining how it might sell its ownership interest to another entity. He said the Town of Vail was instrumental in protecting the property from development when the land was purchased. He said now it's time for other parties to take responsibility for the property and to bring the money back to Vail. Town Attorney Tom Moorhead was asked to research the town's options. Paul Johnston also told of a company that uses a new technology of light-weight concrete systems in fabrication of buildings and was Iooking to establish a presence in the U.S., perhaps in Vail. He wondered if the technology could be explored for a locals housing development. more) 3/19/2013 f Add 3/TOV Council Highlights Bob Armour reported he met with representatives from the National Association of Brotherhood Skiers in preparation for its Vail meeting in February and March. Armour also attended a 1999 World Alpine Ski Championship organizing committee meeting. UPCOMING DISCUSSION TOPICS October 15 Work Session PEC Review Joint Presentation by Vail Village and Lionshead Merchants Associations Ford Park Overview October 15 Evening Meeting Review of Ford Park Conceptual Master Plan Ordinance No. 19, First Reading, Ordinance to Rezone a Parcel of Property Legally Described as Tract C, Vail Village Seventh Filing from Genera{ Use District to Primary/Secondary Residential District October 22 Work Session DRB Review November 5 WQrk Session (at Library Community Room) PEC/DRB Review Ordinance No. 18, SDD #5 Amendment Discussion Loading & Delivery in Core 1997 Budget Lionshead Redevelopment Overview November 5 Evening Meeting First Reading, Ordinance # 18, SDD #5 Amendment Second Reading, Ordinance #19, Rezone Property from General Use District to Primary/Secondary Residential District Lionshead Redevelopment Update 3/19/2013 Eag le Valleyirir Habitat for Humanity invites you to join in the celebration of XC~ DuAta our first G b A. Q Tultul 1910 Du'n AnON October 19,1996 10:00 am At the newly completed Lopez Home 503 2nd St., Gypsum) Pan Please RSVP at 827~-40o9~ng 1•~•~ 3/19/2013 TOWN OF VAIL 75 Souih Frontage Road Yail, Colorado 81657 970-479-2100 FAX 970-479-2157 FOR IMMEDIATE RELEASE October 11, 1996 Contact:Rob Ford, 479-1860 Bob Armour, 479-1860 Vai! Town Councilman Vail Mayor VAIL TOWN COUNCIL EXTENDS COMMUNITY OUTREACH WITH TWICE-A-MONTH DAILY GRIND APPEARANCES Vail)--On the first and third Tuesday of each month, a representative from the Vail Town Council will be on hand from 8 to 9 a.m. at the Daily Grind on Bridge Street in Vail Village to hear what you think about town-related matters. The new outreach program, which begins next Tuesday (10-15), is the idea of Councilman Rob Ford. "We all want to keep in touch with members of the community and this is one small thing we can do to reach out," Ford said. We've all been doing this on our own to some extent, but now it makes some sense to commit to having a regular presence on the morning of our evening Council meetings." That way, if someone has a question about an agenda item to be discussed later in the day, the issues can be addressed, Ford said. The Council's outreach this year has also included a 24-hour voice-mail phone number, 479-1860, in which messages can be left any time of day, and a commitment to involving citizens in the town's decision-making, such as the West Vail Interchange project. Mayor Bob Armour applauded Ford's initiative. "We really want to know how people feel about issues," Armour said. "And this is one way we can do that." RECYCLEDPAPER 3/19/2013 CML RECEIvEO9cr 7 1996 1660 Lincoln Street, Suite 2100 • Denver, Colorado 80264-2101 • Phone (303) 831-6411, FAX (303) 860-8175 TO: (1) Mayors; (2) Managers (or Clerks in Municipalities without Managers); (3) Municipal Attorneys; (4) CML Executive Board; (5) CML Municipal Caucus Members; (6) Members of CML's Ballot Issues Committee; (7) COG Directors; (8) DOLA Field Reps FROM: Ken Bueche, Executive Director SUBJECT: November Statewide Ballot Issues Affecting Municipalities DATE: October 2, 1996 Introduction On November 5, voters will cast their ballots on four referred and eight initiated statewide issues. The Colorado Municipal League Executive Board and Ballot Issues Committee have taken positions on five of these measures that particularly impact municipal governments. CML's greatest concem is with Amendment 13, the so-called "Petition Rights" Amendment. This amendment is also sometimes referred to as "Son of 12," because it is patterned after Amendment 12, which was rejected by voters in 1994. The statewide ballot issues and CML's positions are printed below: TOPIC CML POSITION Refereudum A requiring constitutional amendments to be approved by at Support least 60% of those voting on the issue (Constitutional Amendments) Referendum B modifying time period for mailing information to voters on No position ballot issues (Ballot Information Mailing Time Periods) Referendum C authorizing the General Assembly to establish qualifications No position for county sheriffs (County Sheriff Qualifications) Referendum D exempting unemployment compensation funds from No position TABOR limits (LTnemployment Compensation Exemption from TABOR) Amendment 11 repealing property tax exemption for various non-profit Oppose entities (Changes in Property Tax Exemption) Amendment 12 providing for enforcement of term limits applicable to fed-No position eral elected officials (Term Limits) Amendment 13 liberalizing initiative and referenda rights applicable to the Oppose state and local governments (Petitions or Son of 12) Amendment 14 prohibiting various methods of taking wildlife (Prohibited No position Methods of Taking Wildlife) Amendment 15 imposing campaign finance limitations on candidates for No position state offices (Campaign Reform) Amendment 16 facilitating preservation of the state's public trust land Support State Land Board) Amendment 17 establishing inalienable parental rights (Parental Rights)Oppose Amendment 18 authorizing limited gaming in Trinidad (Trinidad Gaming)No position 3/19/2013 Enclosed Information do. Elected officials have both a legal right and a Enclosed is a sample resolution opposing political responsibility to speak out on ballot Amendment 13 that you can use as a guide if your issues. municipality desires to pass a resolution. Also Fund Raising enclosed is a brochure published by Balance Municipal funds, of course, cannot be con- Colorado, a political organization opposed to the ttibuted to support or oppose an amendment. measure. Feel free to reproduce and distribute the However, municipal officials desiring to con- brochure, but, of course, don't use public funds in tribute personal funds or knowing others who the process.wish to contribute in support or opposition to any Role of Municipal Officials amendment may contact the CML staff for infor- Municipal officials are strongly encouraged to mation on political committees that are accepting become involved with the issues that affect their contributions. municipalities. Elected and appointed officials Additional Information and municipal employees have numerous oppor-CMI, has just published the September-October tunities to influence the outcome of the vote.issue of Colorado Municipalities magazine, which However, they are cautioned that there are strict contains a great deal of information on the ballot legal prohibitions on expenditure of public funds issues of particular municipal interest. Please refer for the purpose of influencing passage or defeat of to the magazine for background information. ballot issues: Legal guidelines are contained in More information may be obtained by calling the materials previously distributed by CML and in CML, staff. the September-October issue of Colorado Municipalities magazine. Printed below is a Action checklist of some things municipal officials can Active participation by public officials and employees in an appropriate manner in their Checklist of Things municipal or individual capacities is required now to inform citizens regarding the effects of the bal- Elected Officials Can Do lot measures on local communities. Also, please Ask your municipal staff to analyze share these materials with other officials in the Amendment's effects on your your community who are not on this distribu- municipality.tion list. Adopt a resolution of support or opposition that describes the amend- ment's local effects. On your own time, get information concerning the amendment's local consequences to your local newspa- per, radio, and other media. Write an op-ed piece, write a letter, or arrange an interview. On your own time, contact local business and civic leaders and make sure they understand the local rami- fications of the amendment. Encourage them to become actively involved in networking and spread- ing the word. Check with your municipal attorney for further clarification on Colorado's Campaign Reform Act. 3/19/2013 A BU-81NE SECTION H M DENVER posr Alle ed scam an ers SEC ralses a red flaggg Sr Sbphen Keatiny oo t6e street, that I was taking other mea in a securitiea fraud has angered Washington and Den- Beyond the image problem, o.rn« Pae eu..n.s wriw moneq, thet I was frateroixing;" caae brought by t6e U.S. Attomey's ver otficials of t6e SEC. T6e agen- Neirnn's indictrceet raiees the dfa- amea W. Nearen was feeling N~~ ~ at tLe time. "Believe Ottice in Brootlyn. Ttre anests cy is tanaiical about confLctot-im turping quratioi, e: Rne~er aqy ofT~ ~t,me, I'd love to sit down wit6 you came after an eight-moaW investi- terest appearances and many hiy'worlc at tte Srt. u tainted. Atter a eeven-year career acros4 the table and lay the carda gation involving the FBI, SEC and br,okers fear its police powers.Withie aeel~s of leaving the DeirJattheSecuHtiesaadEs- but I've been iMornoed thaf I IRS.d~~a~v~r SEC of[ia in Febrnary o[ I995, change. Commiuioa in Deova, the should heve no commest on thoee The indictment aUeges that the tlon t6at a lot of people 4ave spent iQearen w~t to wort as regulatory . attorney kft the fnveator watchdog ~6~~~ meo hid rnMml of two compan?es a lot of years working on," said conaultaat to a Florida company agency la early 1995 ~mder a doud Nearen aaid t6at veighty mab and attempted to iMate t6e rnm- William McLucas, the SEC's direc- whose officiais he had iavatlQsted, ot suapicion. The Waehington SEC ters WB'in the balance both ingide panies' stock price. Prosecutors tor of enforceroeat in Washingtoe. accot'du?g to the indickmeot, which cfEice was piusuing an internal lo- and uutside the SEC. ° contend that hundreds of investors ~yye've aever been accused of br alSo UMes tbM officialr as dMen- veatigation of Neane's acUvfUes, tt's 8 tanQled meas," tle. said. lost money.iug. corcupt Hopetully, we're dants. taeled in part by an anonqmous let- it is evea more ao today.Invdvemeat in the alleged scam not in t6e business of having people Nesrea's efforts in that reQard ter ailepng improprieties.Nearen, 47, was arnsted and in• Ay a fotmer SEC attomey who spe- work for us w6o are going to sell i tnow whet everbody's sayipg dicted earller thfs month with five cialized in secnrities fraud cases their office."Please see SEC on 14H i iendl ieSkgortskiesr,.M"Aftiigtftad"nsanismm~uslirs~are(aiiigsfd~eaorpibcApr~reYwraegua~Meb~eftitf~'ieeb~ Merchants 31d1ht ;A~o~r~o~; '•Y~MI~r f ila~Uo~t t~rg~r~ 4 dM~Ee~help fund F y ; Co~tNMU . ~ ~y s ~ ~ 1~mPeYalley Flegiorel `ta anieo" L'o""~i Ze~ulele arrl llir A4PK Arport por~PcA y AaPort Aiportt?1'kYde[?_:_ .i~Cour~y Ai1YK 1lNeed Exprese/+4U Mieriran, Ihibd.: Mlerian,~or~e~liel, s#Lrt~.~.e.~fiw~14~GoI~hl~erdet0 l~ti6~. ey Jettrey Leib s~t'~Ml~~10ltMIBB~,~, M~*AfIMfCd 0 i.=~E1. ` DenverPustBuunssaWribrA~oit+fainAkll.one .,~d Westerrt Ur~Aed; YVeslent VYest E~ess, A~ ;Ylfeelern 4netiCli itist in time for ski 9easoq air service to Colorado'sBmPadflC1i4rE~+Bee taesailid.i*N19d~ JYMeeFerri Expieee YVa9~Bm ski resorts is back to its old leveis after aeveral lean years - but at a ptice. The price is beiag paid in o ~ 'some mountain Wwns bq lxal or the '%-'97 220,000 286,500 155,600 100,000 80,000 80,400 merchants, wdo for the first ski s'time are being asked to help subsidize oew jet service. For the upcoming eeawn, u Colorado's destioatian sE1 re- sorts report t6e number of air- line seats available Aas in- ceased from 10 percent to T5 r~T h season be~y~in m~ld-De-. . cember and ~asuntil lab . or ead Apffl.wa~4 ~ We botWmed out and now u cr: re coming back,,, said Jo4e 4 New A'~~~,"I~re, ~~~PpM~ ileion~w oresident of Colorado Ski tld retOtlB ko~lt IM U.$; .Cormr~tal SAu~ nt eh A J Un~ed group that qerpqir pr ~esentat =1 I I . ' 1 [G- i181~1 l~if/SOl'b IDMOlN LAfIB $~8(/~If~lI1C5 9t 8 "t, 1.4 v t r e _m~en -idoaa umouet of hard work, Frew w.° the rdorts and airlinea an oo tra¢t ~or . nd. Yet rre Etil1:.L ~ 3~ .eatiatylu` demm 6ave a loag way to ga.' . . Much of the cew ait'. se'vic~~ 4~_ to Cobrado tki datinadoae `i~ b Denver lnterntU'p~ nd Eeading urafgtit for the mountafm. It includea oew neeatop~ ' . x ~ ,9~'tlighta from Loa Ang~ln, I.oais and Newark, N.7, (1n t!e New York Citq area~ a.i well ar: . plenned fli6hts Dp Weetetu P115 cific Atrlines' commuter aidiaryMountain Air ~ frnm Colorado Springi,x t , Y R" Uaited Espress c iaefl~':"fl~~ irom Denver ~ for aeaHy half y/110b1'pwAettiliAt 4 Y ned sld-xason fligib.fdcxw'~' . iMI9~MNtemSbpBiilpBiYy`do monntain rmorb, ~t go,ta eti induehg e= ibeeT-llufdeffld~P~ iBghb a~oantad 1t wit.h` ilot0id Au",Ry~~ r. LWR~~ ~p.. ; iiwiwl 4M~t Tl x • Reeorta ai! Tho am.?aoair.umm eosna PleeSe 9!r 3/19/2013 Oh l(~C LU~rU l WI Air Sem ce to ski towns boom'l'ng year:after leanAIRLINESfromPage1H keting methodt w boat ski-seawn F mericao Alrlina foreer- from Newart. vicetravel. Vail wii? t"t0 ~~`+h `0mmy~+f~ Da11aa W Duraago. Thia Vail's uae of coocierges on the ~ added that for the ~igt Pa concivga"ti1111111.~ 1 PurBa~'Y i+ offering a gnar Newark fli u 4 oNy 11 out ot 1~0 flfromNearktoaEagieCounyBAfrsglauncho(nta W Rdw Air for atarting nefor a~lu ~~tl ~ V~ 1°~0 ~Ble a~ suP~port Wjth 4B-uat deKavjlland lY let demce Erom Los Angeles S~~ yire t don't t6is aeason. DurinB ~84ts, the ress, or Dah 8~rantees in case t6e air:Vail empioyees wili assis~ic Afrl~~rango via Albuqueryue, MYe+s, and if it's succes~W, the re. I d ~ V~'mue targetgerswitdreservtiooaforePvry~asoo Colorado raorts a- Maverlck plans W aooa begin American end Reeo will tiy MD- sort will eipaad the service.B~+aranlees and I've ~ PPortuairy to cthingfromakfechoolstorentalP~t a solid baost in airline aer- P~ng runs for its airoret but 80Iets. xatiog ae puny as IBO Vail,s p~ p ~ t, port t6e carrfer atl!! needs to com• P~k ~ Dura o this promotioo ot noostop that," said lyy~. "I ~ jt ec cars.vice this seawn over last.08 aeasoo.tligdg from majorcities has the wrong mqyge ~ o~ air. So crucial are the mountain W~~pac plans W be P1ete fioa~ing and get ep~i_ J~ ~tt ~ P~ b brou 6t so iuany air travelers tuElig6tsforakiareasthatmajurrn. nights from Colorado Spriagy o~ at on f Depar~ eat Ttora its cal'lytCjyfrtomersomfwhoaevenWestemSlo e~s typi• Eagle airport that airlioes 6ave places wity at fll: ay, stay ~o weaned from a de I'~eort operawrs tor years qave paid Pe airports in ~ryjre.tt on paaseng~), I p,ffl use aiNiaes to operate ski-seaeon early December using 9y.~at loo er at Purgato aod spend ~'~~e guarancees in so~ PeY on any revep~lighu. Now, aome resorts are DO~er turboprop aimra[t.W~tern Pacific also needs mo ry cases, we haven'tDOTcerti[ication for ita MAX 6~ds a~ndcee9en•icey~ 1~0~ and M9ers said.four years.^~~ 00 a g~°~spreading the rnyt of uoderwriting H'hile direct jet service from o t6an othereirlineservicetusmallp~m~ major U.S. cities to Colorado rp- Afaverick, alradytP~ ,e~ og ey ~~ory apokesma~fn t6eir rnmmuaLies.wrts increased in recent yqrs, tickeU for the mountain seMre, Andq Lawlor, aho acOs aki-vaca- Telluride and SWmboat Springa commuter service from 16e INAX prqident Tom McC?aio tionhaveUkentheleadinprpmotingFrontRangetomountainre- said jt yy proper jor Watern pa. g~ for Travel Store Inc.this airservice tithin6 b9 rcstau• 80~ °0~'dived two years a o LAx MBeks, said the neW ~llyrpats, accountants, rental ro 8 cific to sell MAX ticketa ualer Aeoo xrvitt to Durango from L.A.IP~nY when Contiaental ,~iri~p ~lt_ the pareot airline's certificate greatly en6aoces lus abilfty to owners, laundries and ot6er buai• i~ COOGpeD~I ~press ser- unql MAX has ita own. If the pitc4 Purgatory u a vacation des- Inmee. The merchants can ez t vi~ 1° ~eP~lamch ot 11LV( ia delayed, West• tiaation.a oitt payback: Te1luNde Ski & Maverick Airways Corp, is p,c is respotWble for refGoIICo. has lined up 16 percent ano~er commuter carrier try• the dckets or operacing ?pe pe ~W~e f eanmaeairlinexataforthernmingn~r.otal fFa ~ gaP left bq Conti• mouutain (liglW, aaid McClafa ot leaving LA.hourswwnandSteambuatSki & Resort P'~~ P~~~wrts DOT apokainan Bill Mosk Incredible Universe offers you ~eCory. haa xcured 35 perceot more Maverick hopes to begin tI Y- wo ul d on ly say t a t t e ted er8l bly t6e m t suc eas f ul af r m u te rs, elecuo ia a nd WSest selec don o fata.ing to S team boat Springs mu- a P+o&'em fa Coiorado ia run pecsonai m an e~P~~s in the wodd. Now getContinentalAiNine,y ie the yent dcipal airport and Grand Juna g~~ ~ 10°~g 1°~0 ~e legali- by Vail AsBOCia~p.Xp2IT jtl hig~-~(~0iiclaryofTelluride'a largess, I~ tion's Walker Fieid nert moot4 t,reestPac's sale of MAX TAe resurt comDecember, it ~vill be gin -daiiy tr01p ~pver Inceraa~onal Air-t6at It wlll have 74 panY Predicts Ou[ Commeraal Sa1es Represen~tive ~ a~~~~Montrose Jeffre3' t, a;e Percent more your unique business needs through volume discom~, aeab (lying into Fagle airport this flfghb ~ L'Port. 85 from miles Aoustoo nort6 to ot the ski ;nclude toe season wan ~se.SP~l purchases, custom shiPP~?B and other services. wo - a 6ig awitc5 from last Bi°6 ewnpames, T-aL1rt 1'be reaort estlouates that airlirKS Wit6 a new terminal aoop to y for assistance.Year'r ooce-a-week xrvice,s6opa, accounting tirms, ratau. wiil otEer 155,000 eeafs iaW Ha UPort r~pects w be ableNewjeturvlcetotheHaden C80~ a°d att°rneys ~ta more den, 22 milp from SteamboaG y D~e ~~any as eig6t 757 jefs Contacc R~n Grahatp at aUp°rt 82 miles west of Steamboat C0m°~ty ow°ersh~p of the pro- T6e Purgatory resurt oorth o( IY oa~ccasfW inllurinm~~Phoae: includes a dally TWA flight from Bram,~~ aaid Tom Heae, Telluride 8 g pecial- St• Louis and AUanta and new dai- ~~O~OOda~°ns' vi g president of ~ ran o alao paq had notable aur (u hts from New Yort, ]1~iy~ ~ F~;1q United jet aervice fmm Cdica o. ~ 1~ and marketln ."Everyone c cess ~g ~w air xrvice for the Deliaa, l~ino~~lia, Chicago and T~smTodate, about 50 members ot ~e`~'" and the success. 11 t,o~ ,~npi~.There's no better way to dotheSteamboatSpringsC6amberI° edd~t~°° to outrigpt subsidiey For a numper of years, the ~2aort Aasociation have rnntribut- aP id W airlinea for service, ~me aort has otfered reveaue guaran- AmeNewrcanr q6r~ip~ eiye (j~°g?~ b~~ ~ ~e Universe! more t6en =30,000 toward the ski res0rts offer carriees what areemboatAfrlineInvestmentPro- called "revenue gwrantees.,• am's goal of raisin8 $150,000 in T6ey require airlines W compute FFbIioesubsidies. The local buai- ~ aP~ of adding air seryfce tosesareaskedtomakeaconW- a rnmmunity aod t6en Wp ott thatutiontotheairllneprogramt6atti~ wi~ the carrier's pmtit. If,natc6ea t6eir c6amber ot com- et end ot eac6 mooth, ur the end ofnemdues.the aki aeaeon, the carrier has notThesrbsiditedflighwareworth ~ade enough money to meet its S~ r,,T,,~wid Sandy Evans, the Steam• k W ~rt makes up the dit•l~l~g +.cWt Nl~t'g Med1?at c4amber'a interim esecutive fere°ce• e vra;awt. ree new service i, 7'eUaride Ski is offering revmue You or someone you know suffers dai?j• fromixctedtobringanaddidooat6uaranteeetoCondnentalonffahe2rtbuin000vbitorstoSteamboatthk ~~Y -rvice from Houat~ to Mon.P~~ aftet eating, ypu ~y ~ q~-aaoa. Their apending will fflter ~ a~ 1aa1 businaees are 6~p.s~ ~twn to the entire pusiceu com• detray Ne cat. Montroae u 65 P~Cipate in 11+e- uniCy, she pid.miles notth oi Telluride and hao-h ~dy fiDi a Cu[ttinUy,Cwnpaniea io the 6ospitality in• dlre the bullc ot the resort'a jet ser-availabie heartburn9trY - wch u hotele and restao- vice. I Ib - wily sa the bendits ot During the 1993-94 ski eeaeon,mediCadOA.asldf:iag air ravitt, Evans wid airllnee tlew 142,000 eeata lntoh+S been Plaud wsee other Steamboat SP~is• (Raor4 aod To Q~~Y You must beuncen - constructiu4 electric a6'lina 6auge t6eir rervlce bY the ai ltast 18, take antaCids,i oli compaNn, e,rcq o vetuy. pumber af avalLble "ay on allp~~ ~ the air b to a p~~lar datinati~).1 7lld bC UlCti-ftee.wbildy tuod.F~jOg t6e commuta-atr poll- Qualified a[tiCipanu tnhetlwwn~ an tryine to b9 ContinenW, the t+dort ~I P ayioebackfe~ the hit t6ey took iaw 115,000 alHiae eeab in wc6 o~t be C0~1ptt~Sated.me of the ahutdown M Contf- the laet two eeaean, l Eipress and Contioental For twu Years, we've been trp.rction over the paat two iog W get back W our piatoric level C~ures, i~ ~ aThatprocessdramaticallyotaervice," a~d ys, q~CKS• ~:p~n~p~ed air service to many qrpt- keting vice preaident tor~theo~ ei~ns, ;~ma;oe te~ sc~,~e~t c.303) 443-7229 iE DENVERngtheSteamboatandTepu- For the upcoming aeason, I\\ r Traorts'Steamboat is Dack, and thm wme. F se,~ectt f/~CIASSiFIEDSoernmmutercarrierswereat-ted wltti Continental Airlines,6 slasAed opentlooa iu Denyerngtheperiod. e impact ot fewer airliae 6 1 9 9wassimpleanddirectfor resorts. It wntributed to few• ters at TeAuride last year,John Gusqtaon, the resort's The P,rvices manager. tty early teawn yeow was a A last seywn ys aell, Dut air-ANCESieatstoTellurideandMon• airports declined by 20 per.rom twa seasons ago W last rnntributlag to the 10 per-acline in akier visits to Tellu•lopes. r auc6 a disappofnting yeyr,Yontswereaskedtoantep"vi"airline subsidy program,stafwn. ear majorlty ot our buai•mderstand the importance 19 8i~'s herc in an attord-1} 1. , nner," he said rds that air service comey accmtibIIity and aftorda- 1deReaoirtAccommoda- largest property manage. DPany in the cnmmunfty,ainese t6at contributed to subeidy program. rn to broaden the tund• se for airline eervitt W 1 Call i 6 3-2525 ir«AMM 3/19/2013 Ronald ti. Riley RECEIVED OCT 15 October 10, 1996 Bob McLaurin, Town Manager Bob Armour, Mayor Vail Town Council Members: Sybill Navas, Paul Johnston, Ludwig Kurz, Kevin Foley, Michael Jewett, Rob Ford Larry Grafel, Director of Public Works Nancy Sweeney, Coordinator of Art in Public.Places This morning, October 10, I was informed that Siebert Circle was discussed at last Tuesday's Town Council meeting and further more that a review committee was appointed to oversee Siebert Circle issues. Given the amount of property that I personally own bordering Siebert Circle, how impactive the ultimate design can be on that property, and my prior demonstrated level of interests, I am upset that somehow I have been left out of the loop. I have attended every meeting on Siebert Circle that I had knowledge of. I was the only concerned citizen to appear at the Design Review Board meeting when Winston Associates made their presentation to narrow the options to present to the Town Council in an effort to get final approval during the winter of 95. Previously I had offered to provide the required space, at no charge, to house the boiler` equipment if a water feature was deemed desirable. I was never consulted as to whether or not I wished to serve on this committee or who I might suggest to serve. In short, I very much wish to be involved on this issue to ensure that the very best design is adopted for this unique location. Ron Riley RR/co 228 Bnidge stveet, Vail, Colorado 81657 ~ 303-476-3 1 09/4150 3/19/2013 Town Council meeting minutes of January 15, 2013 Page 1 Vail Town Council Meeting Minutes Tuesday, January 15, 2013 6:00 P.M. Vail Town Council Chambers The regular meeting of the Vail Town Council was called to order at approximately 6:00 P.M. by Mayor Andy Daly. Members present: Andy Daly, Mayor Kevin Foley Greg Moffet Margaret Rogers Susie Tjossem Members Absent: Kerry Donovan Ludwig Kurz Staff members: Stan Zemler, Town Manager Matt Mire, Town Attorney Lorelei Donaldson, Town Clerk _________________________________________________________________ The first item on the agenda was Citizen Participation. There was no public comment. The second item on the agenda was the Consent Agenda. Foley made a motion to approve the minutes of December 4, 2012, meeting. The motion was seconded by Tjossem. A vote was taken and the motion passed unanimously, 5-0. Foley made a motion to approve the minutes of December 18, 2012, meeting and the motion was seconded by Moffet. A vote was taken and the motion passed unanimously, 5-0. The third item on the agenda was the Town Manager Report. Zemler informed the Council and public that the Colorado Department of Transportation (CDOT) will begin construction at the end of April on the twin tunnel project near Idaho Springs. The construction and blasting will necessitate traffic being diverted onto the Frontage Road and back on to I-70 near the Central City exit. The construction and blasting will continue 24/7 from April through November, 2013. There will be three lanes eastbound. East and west bound lanes will be open but there will be 30 minute delays for blasting and safety purposes. The fourth item on the agenda was a request to table the first reading of Ordinance No. 21, Series of 2012, an Ordinance for prescribed regulation amendments, pursuant to Section 12-3- 7, Amendment, Vail Town Code, to allow for amendments to Section 12-8B-7, Height, Vail Town Code, to establish an allowable building height for golf course clubhouses within the outdoor recreation district, and to allow for amendments to Section 12-2-2, Definitions, Vail Town Code, to define the terms golf course and golf course clubhouse, and setting forth details in regard thereto. 3/19/2013 Town Council meeting minutes of January 15, 2013 Page 2 Moffet made a motion to table the first reading of Ordinance No. 21, 2012, to the February 5, 2013, meeting. The motion was seconded by Foley. A vote was taken and the motion passed unanimously, 5-0. The fifth item on the agenda was a request to table the first reading of Ordinance No. 22, Series of 2012, an ordinance for a zone district boundary amendment, pursuant to Section 12-3- 7, Amendment, Vail Town Code, to allow for a rezoning of the Vail Golf Course parking lot from the General Use District to the Outdoor Recreation District, located at 1775 Sunburst Drive/Lot 3, Sunburst Filing 3, and setting forth details in regard thereto. Moffet made a motion to table the first reading of Ordinance No. 22, 2012, to the February 5, 2013, meeting. The motion was seconded by Foley. A vote was taken and the motion passed unanimously, 5-0. Foley said this item was also continued to the Planning and Environmental Commission meeting of January 28, 2013. The sixth item on the agenda was first Reading of Ordinance No. 2, Series of 2013, an Ordinance amending Section 6-3C-6 of the Vail Town Code to reconcile the Vail Town Code with the newly enacted Section 16 of Article XVIII of the Colorado Constitution (Amendment 64). Matt Mire, Town Attorney, said Colorado voters recently passed Amendment 64 which added a new Section 16 of Article XVIII regarding the personal use and regulation of marijuana. Amendment 64 allows local governments to prohibit the possession of marijuana and marijuana accessories by persons under the age of 21 years and to prohibit the open and public consumption of marijuana by persons of any age. It is the desire of the Council to pass legislation reconciling the Vail Town Code with Amendment 64 and to clarify and codify the town's prohibition of medical marijuana businesses. Daly asked if this ordinance would make the town code consistent with the Colorado state statutes. Mire said yes. Moffet made a motion to approve first reading of Ordinance No. 2, 2013, and the motion was seconded by Foley. A vote was taken and the motion passed unanimously, 5-0. The seventh item on the agenda was the reading of Ordinance No. 3, Series of 2013, An Emergency Ordinance Adopting a Temporary Ban on Marijuana Establishments in the Town, Pursuant to the Newly Enacted Section of Article XVIII of Colorado Constitution (Amendment 64). Matt Mire, Town Attorney, stated pursuant to Article XVIII, § 16(5)(f) of the Colorado Constitution, the town may "prohibit the operation of marijuana cultivation facilities, marijuana product manufacturing facilities, marijuana testing facilities, or retail marijuana stores through the enactment of an ordinance." He said this emergency ordinance allows staff time to study the effects of such marijuana establishments, consider the town's existing land use regulations and master plan and thereafter provide information to the Council as to whether such uses should be permitted at any location in the Town. During such time, the Council finds and determines that it is the best interest of the public health, safety and welfare for the town to adopt a temporary ban on the location of marijuana establishments in the town and the Council finds and determines that an emergency exists, to prevent marijuana establishments from 3/19/2013 Town Council meeting minutes of January 15, 2013 Page 3 locating in the town during the time that town staff is studying the effects of such establishments and the proper location for such establishments and if they will be permitted in town. The moratorium is valid until August 6, 2013, at which time the Council can then apply consistent regulations as the State of Colorado (State). The State has until July 1, 2013, to finalize language. Moffet said nuisance and odor issues will also need to be addressed. Rogers said this moratorium will be in place until the State gives guidance and allows the town to review local ordinances. This doesn’t mean the town will be banning anything but this ordinance just delays the process until the town staff finds out how to best regulate this process. Moffet made a motion to approve emergency Ordinance No. 3, 2013, and the motion was seconded by Rogers. A vote was taken and the motion passed unanimously, 5-0. The eighth item on the agenda was an update on Ford Park Phase 2. This update to the Council includes a status report of the Phase 1 Construction progress and schedule, the submittal to the Planning and Environmental Commission (PEC) of the Phase 2 Development Plan for Ford Park and a request by the Vail Valley Foundation (VVF) to proceed through the Development Plan process. Greg Hall, Public Works Director, stated there are three items to be discussed; the Phase II Development Plan, Phase I items under construction and additional design work needed. The second phase deals with the covered social court yard at the Amphitheater; improvements to Betty Ford Way; the Betty Ford Alpine Garden (BFAG) education building; the box office improvements; the Ford family tribute; riparian restoration, playground improvements and permanent exhibit space which are all interrelated. Staff requested Council provide comments on the Ford Park Phase II Development Plan submittal to the PEC and grant permission to the VVF to proceed through the Phase II development process. Zemler said the Ford Tribute is now scheduled to be adjacent to the covered social court yard. All of the Phase II components are unfunded projects. The Council wanted to know who made the decision to move the Ford Tribute to the social courtyard instead of at the juncture of the Manor Vail entrance and Betty Ford Way. Pedro Campos, Landscape Architect with Zehren and Associates, said the cottage for AIPP needed to stay in this area. Adding the Ford Tribute created too much congestion in this area. So given the AIPP concerns and discussion with the VVF, because of the congestion in this area, they moved the tribute piece to the social area in front of the Amphitheater. Tjossem said if the space is too tight; take the tribute arrival monument out. Campos said an arrival component still needed to be there to announce people have arrived in Ford Park. Way finding solutions and landscape solutions are still being discussed and there is still a need to allow for large vehicles to come and go on Betty Ford Way. Further discussion ensued. Council was concerned the commons area of the lower bench open space has too many art zones. They want as much open space as possible in the lower bench. Campos said additional landscaping is in select corner areas where trees exist already and wouldn’t interfere with the open areas of the park. Further discussion ensued regarding the open space being sacred in 3/19/2013 Town Council meeting minutes of January 15, 2013 Page 4 the lower bench, possible additional landscape areas and possible art areas. If the AIPP cottage stays, it needs to be improved as well. Daly asked where the money for Phase II is coming from. Campos stated the VVF is fundraising. The original budget was approximately $7 million for Phase 1 and Phase II. However the scope of Phase II is growing and there are unfunded portions of Phase II including improving the picnic shelter. Rogers asked about the existing trees in the lower bench and the landscaping proposed around the lawn area. Campos said enhancing the landscaping along Betty Ford Way is one of the goals to make it more memorable. Ceil Folz, VVF, said the goal is to raise $6 million. The VVF has $3 million so far. They believe that they have another $1 million that is good and another $2 million they feel pretty good about. Their intention is to have all the fundraising completed by the beginning of the summer. Most donors are part-time residents. Some of the benefactors are John and Marlene Boll who are Beaver Creek residents; Mike and Mary Sue Shannon who are Vail residents and Lyda Hill. Daly asked if the VVF goal to provide the BFAG $1 million was still in the mix. Folz stated the VVF is going to provide $1 million for the BFAG education center. Any additional money for the education center above and beyond the $1 million is the responsibility of the BFAG. Daly stated the Council needs to give the VVF permission to move ahead with Phase II of the project. Foley stated in the documents submitted it said that Phase II is to design and construct Phase II. He wants more public comment. Rogers stated this approval just give the VVF permission to proceed through process and is not an approval for the design or construction. Campos said they were going to hold public work sessions with the Planning and Environmental Commission (PEC) and the Design Review Board (DRB) in February to get their thoughts before moving forward and coming back to Council. Greg Hall asked if the Council was okay at this time with the design components of Phase II. Foley made a motion to allow the VVF to proceed through the planning process and Rogers seconded the motion. Daly said there were a lot of elements that will require significant review. He said the approval from Council to go through the development planning process is in no way approving the elements and design. He stated that approval from Council will have to be done in the future. He is very concerned there is too much stuff being added to the park. He said the goal is to preserve the open space in the park and keeping the character intact for the kids and to have a large play area. He said the common area needs to be held sacred and the whole area needs to be safe and fun for kids to play. He also wanted to make sure the Ford tribute and recognition is appropriate in size and quality to the contribution they made to Vail. Foley agreed with Daly on the tribute to the Ford’s. Hall said event producers have been notified of the Phase II schedule. Zemler said all the field improvements were moved back one year. Staff will make sure the public is informed about the fields being out of commission for the summer of 2014. A vote was taken and the motion passed unanimously, 5-0. The ninth item on the agenda was Adjournment. 3/19/2013 Town Council meeting minutes of January 15, 2013 Page 5 As there was no further business, Moffet made a motion to adjourn and the motion was seconded by Foley. A vote was taken and the motion passed unanimously, 5-0. The meeting adjourned at 6:57 p.m. Respectfully Submitted, Attest: __________________________________ Andrew P. Daly, Mayor ________________________________ Lorelei Donaldson, Town Clerk 3/19/2013 From: gpaxvail@aol.com [mailto:gpaxvail@aol.com] Sent: Friday, March 29, 2013 11:59 AM To: Council Dist List Subject: Ford Park Members of the Council, I am not sure if it is appropriate for me to comment on this as a sitting member of the PEC. But I feel very strongly about the sequence of events that have taken place. I should also note that my firm did submit an unsuccessful proposal to do the design. I voted against the changes to the Master Plan when they came before the PEC last year. I thought the planning was poor- parking too far from the venues and mostly replacing the existing shacks with another set of "shacks" shotgunned across the Park. I was especially unhappy with the TOV shops and events stage located at the west end of the athletic fields. The storage in that building could just as easily have gone into the proposed trash building at the far east end of the site and the toilets deem ed so critical by the planners could have gone into the nearby retaining wall holding up the expanded athletic fields, leaving the west end of the park in its pre-existing state. My comments fell on deaf ears. As for the Garden's new building, I was/am against putting anything in the meadow next to the creek (this meadow is the only creek accessible space in the park). The building that was proposed for the garden at that time was a low earth-sheltered building which would be far less obtrusive than what they have proposed at this time. My feeling is that if the Garden must put their building there, lower is better. My preference is that the Garden put their building UNDER the Foundation's new forecourt. Accessed from the Garden itself, it would have no impact on the Park and could be as large as they needed it to be, with offices (where the parking?) and galleries to their hearts' content. Perhaps even a glass fountain or oculus in the forecourt would let light and visitors eyeballs into the spaces below and lead more people to go down there. Despite the public outcry, the Foundation's plans for the forecourt at the Amphitheater are actually the least objectionable to me. While I would prefer to see an icon other than a paper airplane, a tensile structure providing some degree of shelter is not a bad idea. I especially like the little stage that is being proposed; it could have events during the day in the summer which would be helpful for parents as well as less active visitors who need some diversion. It could be an asset to the Town. (I should point out that the forecourt was presented to the PEC as a staging area for the Amphitheater that would be behind the security check points. I don't think they emphasized enough that these checkpoints would be temporary/event specific and that the forecourt would be open to the public most of the time. I did object to the plans to close the west Amphitheater entrance and force all arrivals around to the west but I understand that the design of the west entrance makes this decision reversible. Finally, despite what the old Guard says, I am a proponent of having astroturf fields on the upper bench. All the athletic events and the deteriorated condition of the fields as the Summer wanes is a detriment to Vail's reputation. Heck, even Edwards has turf fields, why shouldn't we? Thanks for listening. I don't envy the position you are in right now. Henry Pratt east Vail From: Andy Daly Sent: Monday, April 01, 2013 8:59 AM To: <Awkosloff@aol.com> <Awkosloff@aol.com> Cc: Council Dist List; Stan Zemler; jpalermo@bravovail.org; Argie Tang Subject: Re: Ford Park Alan, Thank you for your email. Currently,I am not aware of any issues regarding the completion of Phase I of the Ford Park improvements based on recent conversations with Ceil Folz and Harry Frampton and personal inspections of construction. In fact, it looks as if all aspects of Phase I are on schedule. If you know otherwise, please let Stan Zemler or myself know so the town can facilitate as necessary. We all recognize and appreciate the importance of Bravo to our community and economy. Andy Daly ADaly@vailgov.com On Mar 30, 2013, at 1:11 PM, <Awkosloff@aol.com> <Awkosloff@aol.com> wrote: Good Morning, there is some very important issues to be reconsidered for Phase II of this project but my comments refer to Phase I currently under construction. as the immediate past chair of Bravo my concern is finishing Phase I in time for the opening night June 28, 2013. we are selling tickets and receiving donations and any delay in the season would be a disaster. the economic impact of Bravo! is significant and delay in performance would put the entire season in jeopardy. I know you all share this concern as well. thanks for your consideration and the work you do. Sincerely, Alan Kosloff VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: March 19, 2013 ITEM/TOPIC: Vail Golf and Nordic Clubhouse Project Update PRESENTER(S): Tom Braun Braun Associates, Dan Guimond Economic and Planning Systems,Stan Zemler ACTION REQUESTED OF COUNCIL: The purpose of this agenda item is to provide the Town Council, acting in its role as owner of the project, with an update on the Vail Golf and Nordic Clubhouse Project and obtain Town Council concurrence with the three recommended revisions to the proposal. BACKGROUND: The purpose of the redevelopment of the Vail Golf and Nordic Clubhouse is to renovate an outdated facility in order to provide improved guest services for the golf and nordic skiing community. While the redevelopment involves an addition of only +/- 2,974square feet of new floor area, it includes the redesign and reorganization of existing key uses, new entries and circulation, a larger banquet room, a renovated restaurant ‘grill’ space and a total face-lift to the interior and exterior of the building. The current banquet venue will increase by +/- 273 SF. The most recent hearings before the PEC have centered on the availability of parking and the overall scale and use of the club house. In response to these hearings and comments from the neighborhood, the project team is recommending the following revisions be made to the project: l ·A reduction in capacity of the banquet room from 200 to 160 people; l ·A prohibition against parking on Sunburst Drive; l ·A requirement to implement a valet parking program to meet the parking needs of the club house and to ensure no parking occurs on Sunburst Drive STAFF RECOMMENDATION: The staff recommends that the Vail Town Council, as the property owner of the Vail Golf Course, authorize the project team to make the following revisions to the proposed project: l · A reduction in capacity of the banquet room from 200 to 160 people, l A prohibition against parking on Sunburst Drive l A requirement to implement a valet parking program to meet the parking needs of the club house and to ensure no parking occurs on Sunburst Drive. ATTACHMENTS: Staff Memo EPS Report Powerpoint presentation 3/19/2013 To: Vail Town Council From: Public Works Department Town Manager’s Office, Braun Associates, Inc. EPS, Inc. Date: March 19, 2013 Subject: Golf and Nordic Clubhouse Project Update I. PURPOSE The purpose of this agenda item is to provide the Town Council, acting in its role as owner of the project, with an update on the Vail Golf and Nordic Clubhouse Project and obtain Town Council concurrence with the three recommended revisions to the proposal. Presentations to be made include: • A brief presentation on the background on the project, the applications that have been submitted to the Planning and Environmental Commission (PEC), the project modifications that have been made to date in response to neighborhood and PEC input and the three recommended revisions outlined in Section IV of this memorandum. With Town Council concurrence, the three revisions made to the proposal will be presented to the PEC at an upcoming public hearing. • A presentation on the Vail Golf Club Banquet Room Analysis prepared by Economic & Planning Systems, Inc. (EPS). II. BACKGROUND The purpose of the redevelopment of the Vail Golf and Nordic Clubhouse is to renovate an outdated facility in order to provide improved guest services for the golf and nordic skiing community. While the redevelopment involves an addition of only +/- 2,974 square feet of new floor area, it includes the redesign and reorganization of existing key uses, new entries and circulation, a larger banquet room, a renovated restaurant ‘grill’ space and a total face-lift to the interior and exterior of the building. The current banquet venue will increase by +/- 273 SF. The banquet room will provide interior space accessory to the two primary users (ie, golf and nordic) of the building, as well as a renovated restaurant space intended to be used 3/19/2013 Town of Vail Page 2 by both groups similarly to the existing restaurant. By way of example, golf use of the banquet room will include hosting the weekly Men’s Club, golf tournaments, and demo days. Nordic use of the banquet room will include race days, ski swaps and demo days. The renovation will also allow for continuous use of the Clubhouse restaurant independently of the banquet room as an important amenity for the golf course. When not being used for golf or nordic purposes the banquet room will be available for community events, weddings, receptions and other community functions, all of which currently are hosted in the restaurant today. Three development applications have been submitted to Planning and Environmental Commission (PEC) for the review of this project. The applications include: 1. Rezoning of the parking lot portion of the property from General Use to Outdoor Recreation District, 2. Text amendments to define “club house” and to modify allowable building height in the Outdoor Recreation District, and 3. Conditional Use Permit to allow for the modification of the existing “accessory building”, (i.e. the Clubhouse). The PEC has forwarded recommendations for approval of the first two items to the Vail Town Council and is currently reviewing the Conditional Use Permit for the Clubhouse. III. EVOLUTION OF THE PROJECT Detailed design work on the project began in the spring of 2012 and development applications were submitted to the Community Development Department this past fall. Since that time, a number of revisions have been made to the proposal. The revisions were in direct response to both comments from the neighborhood and the PEC. Some of the most notable include: • Modified the original application to rezone the entire site to General Use to rezone the parking lot portion of the site to Outdoor Recreation; • Eliminated the proposed new parking lot where the 18th green is currently located; • Prohibited the use of temporary tents proximate to the Clubhouse; • Enhanced the landscaping around the Clubhouse (berm, additional trees, etc.); • Established limitations (more restrictive than applicable town codes) on noise; outdoor amplification of sound and use of outdoor spaces; • Prepared a comprehensive Operations and Management Plan; • Committed to provide additional bike lane signage along Sunburst Drive; • Changed the location of the entrance to the parking lot; and • Preserved the existing 18th green as a future practice green. 3/19/2013 Town of Vail Page 3 IV. PENDING REVISIONS TO THE PROJECT The most recent hearings before the PEC have centered on the availability of parking and the overall scale and use of the club house. In response to these hearings and comments from the neighborhood, the project team is recommending the following revisions be made to the project: • A reduction in capacity of the banquet room from 200 to 160 people; • A prohibition against parking on Sunburst Drive; • A requirement to implement a valet parking program to meet the parking needs of the club house and to ensure no parking occurs on Sunburst Drive Additional background on these proposed revisions will be provided during the Town Council presentation. V. VAIL GOLF CLUB BANQUET ROOM ANALYSIS The Town of Vail contracted with Economic & Planning Systems, Inc. (EPS), of Denver, Colorado to prepare an analysis of the potential utilization of the banquet room and forecasts of potential economic impacts. A comprehensive overview of this report will be provided to the Town Council by EPS. Key findings of the report include: • Number of non-golf and non-nordic related functions in the banquet room is estimated to be 50-60 per year. • The majority of these functions are expected to take place from June– September. • The average attendance per function is estimated to be in the range of 130 people. • The proposed clubhouse banquet room is sized to optimally accommodate up to 160 people for a “sit down dinner” function. • The Golf and Nordic Clubhouse venue is ideally sized for functions of between 130-160 people. VI. STAFF RECOMMENDATION The staff recommends that the Vail Town Council, as the property owner of the Vail Golf Course, authorize the project team to make the following revisions to the proposed project: • A reduction in capacity of the banquet room from 200 to 160 people, 3/19/2013 Town of Vail Page 4 • A prohibition against parking on Sunburst Drive, • A requirement to implement a valet parking program to meet the parking needs of the club house and to ensure no parking occurs on Sunburst Drive. VII. NEXT STEPS The next step in this process will be for the project team to prepare and submit a revised CUP application to the Community Development Department for review by the PEC. 3/19/2013 Final Report Vail Golf Club Banquet Room Use Analysis Prepared for: Town of Vail, Colorado Vail Recreation District Prepared by: Economic & Planning Systems, Inc. December 7, 2012 EPS #123077 3/19/2013 Table of Contents 1. INTRODUCTION AND SUMMARY OF FINDINGS .................................................................. 1  Background .............................................................................................................. 1  Scope of Work .......................................................................................................... 2  Summary of Findings ................................................................................................ 3  2. CLUBHOUSE BANQUET FACILITIES .............................................................................. 4  Existing Facilities ...................................................................................................... 4  Proposed Building Program ........................................................................................ 5  Proposed Operations ................................................................................................. 7  3. COMPETITIVE VENUES ............................................................................................ 8  Overview ................................................................................................................. 8  Public Venues ........................................................................................................... 9  Private Venues ....................................................................................................... 12  Conclusions ............................................................................................................ 17  4. UTILIZATION FORECASTS ...................................................................................... 18  Operations Options ................................................................................................. 18  Utilization Forecasts ................................................................................................ 19  5. ECONOMIC IMPACTS ............................................................................................ 22  Visitation Impacts ................................................................................................... 22  Banquet Room Function Related Impacts ................................................................... 22  Taxes .................................................................................................................... 24  APPENDIX .............................................................................................................. 25  3/19/2013 List of Tables Table 1  Golf Clubhouse Proposed Building Program .......................................................... 1  Table 2  Golf Clubhouse Revenues 2009-2011 .................................................................. 4  Table 3  Capacity by Type of Function ............................................................................. 5  Table 4  Donovan Pavilion Rate Structure, 2012 ............................................................... 9  Table 5  Donovan Pavilion Utilization, 2009-2011 ........................................................... 10  Table 6  Function by Month and Category, 2011 ............................................................. 10  Table 7  Donovan Pavilion Revenues and Expense, 2009-2011 ......................................... 11  Table 8  Competitive Venue Summary .......................................................................... 17  Table 9  Banquet Room Utilization Forecasts .................................................................. 19  Table 10  Banquet Room Costs and Revenues .................................................................. 20  Table 11  Banquet Room Economic Impacts .................................................................... 24  Table A1  Marriott Mountain Resort Venue Space .............................................................. 26  Table A2  Lodge at Vail Venue Space .............................................................................. 26  Table A3  The Arrabelle at Vail Square Venue Space ......................................................... 27  Table A4  Ritz Carlton Bachelor Gulch Venue Space .......................................................... 27  Table A5  Ritz Carlton Bachelor Gulch Wedding Space ....................................................... 28  Table A6  Park Hyatt Beaver Creek Venue Space .............................................................. 28  Table A7  Westin Riverfront Resort & Spa Venue Space ..................................................... 29  Table A8  Eagle’s Nest and Game Creek Venue Space ....................................................... 29  3/19/2013 List of Figures Figure 1  Typical Wedding Layout – 160 guests ................................................................. 6  3/19/2013 Economic & Planning Systems, Inc. 1 Final Report 1. INTRODUCTION AND SUMMARY OF FINDINGS This report summarizes the analysis and conclusions of Economic & Planning Systems (EPS) regarding the utilization forecasts and economic impacts associated with the usage of the banquet room included within the proposed Vail Golf Club clubhouse renovation plan. The study was completed under a contract between the Town of Vail and EPS signed in October 2012. Background The Vail Golf Club (VGC) was privately developed in 1965 but publicly managed by the Vail Metropolitan Parks and Recreation District and the land was later acquired by the Town in 1984 and operated since then as a public municipal golf course by the Vail Recreation District. The existing clubhouse was built in 1969 and remodeled to its current configuration in 1987. The current facilities are therefore nearly 25 years old and in need of updates in order to be more functional for current uses. The proposed VGC clubhouse renovation was one of three community investment projects to reallocate $10 million in unspent revenues collected for the previously proposed conference center project. The project is slated to receive $3.8 million from this fund. The total clubhouse renovation is estimated at $6.8 million with the remainder of funds coming from the Town of Vail (for deferred maintenance) and the Vail Recreation District (VRD). The proposed building program is compared to the existing program as shown in Table 1. The total building area is proposed to be 21,841 square feet which is an additional 2,974 square feet over the current configuration or a 16 percent increase. The major changes include an expansion of the ground level storage and locker rooms; separation of the golfer’s grille from the banquet space; and the addition of a pre-function area. The clubhouse’s outdoor patio areas would also be covered and increased in size from 725 square feet to 2,750 square feet including a new patio off of the golf grille and a partially covered patio surrounding the banquet room. Table 1 Golf Clubhouse Proposed Building Program Sq. Ft. of SpaceExistingProposedChange % Change Pre-Function Area0756756--- Banquet Room2,4852,75827311% Grille01,1521,152--- Kitchen59491331954% Pro Shop8991,09219321% Lockers/Storage/Offices14,63414,707730% Rest Rooms255 463 208 82% Total Building Area18,86721,8412,97416% Outdoor Patios7252,7502,025 Source: Town of Vail, Zehren and Associates H:\123077-Vail Golf Course Clubhouse Utilization\Data\[Copy of Golf Club Program_3-5.xls]New vs Old 3/19/2013 Vail Golf Club Banquet Room Use Analysis December 7, 2012 Economic & Planning Systems, Inc. 2 Final Report Golf events are currently held in the dining room for the bar and grille. The dining room and adjacent Krueger Room also doubles as an event space for golf tournament banquets, receptions, and award ceremonies during the golf season, which extends from May 1st to the end of October. In the winter, it has been used on a more limited basis for events related to Nordic skiing meets. In spite of its dated condition, the dining room has also become an attractive and affordable option for wedding receptions and other banquets. The dining room and adjacent patio have an attractive park-like setting with some of the best views in the Vail Valley of the Gore Range to the east. The proposed improvements to the grille and banquet room are designed to provide greater flexibility and functionality. Currently, when the banquet room is rented for a private function, the bar and grille is closed to golfers. The proposed project moves the bar and grille to a separate space on the north side of the building and converts the existing bar into a catering kitchen. The current dining area is reconfigured and expanded to become a dedicated banquet room allowing for the separation of the two functions. This change would also allow for the banquet room to be used by multiple caterers. Currently, because the bar and grille and banquet functions are co-mingled, the grille operator is the sole caterer. The proposed improvements also add a small pre-function area and expand the size of the banquet room by about 10 percent. Today, the banquet room has an estimated capacity of 120 guests for weddings, which is the primary non-golf use of the clubhouse. The proposed expansion would allow for a comfortable capacity of approximately 160 for weddings and banquets. Scope of Work The Town requested EPS evaluate the potential utilization of the banquet room, estimate the related costs and revenues, evaluate alternative operation structures, and assess the direct economic returns of its investments. EPS completed the following tasks as summarized in the sections of the report following this Introduction:  Existing Facilities and Utilization – EPS evaluated the current operations and utilization of annual usage of the clubhouse including a summary of the number, type, and size of functions held. The proposed improvements for the banquet room are then described along with the alternative operational models for functions and banquets.  Competitive Facilities – EPS surveyed the major public and private competitive facilities in the Vail Valley for wedding receptions and other functions expected to be held at the remodeled clubhouse. For each facility, we compiled information on facility rent rates, capacities, and usage. Based on interviews with facility managers, we also assessed the level of usage at competitive facilities in the Vail Valley.  Utilization Forecasts – EPS forecasted the number of functions that could potentially be added given the proposed changes, availability, and the competitive position of the clubhouse in the Vail Valley market. EPS also projected annual costs and revenues to VRD from the increased clubhouse usage under the operations alternatives to be considered.  Economic Impacts – EPS quantified the direct economic impacts of the clubhouse to the Town based on the projected annual functions and attendance including increases in room nights, lodging revenues, retail and restaurant expenses, and total sales and lodging taxes. We also estimated the additional related economic activity associated with wedding events such as catering, alcohol and beverages, wedding cakes, flowers, photographers, hair salons, and other expenditures made in the local economy. 3/19/2013 Vail Golf Club Banquet Room Use Analysis December 7, 2012 Economic & Planning Systems, Inc. 3 Final Report Summary of Findings 1. Most importantly, the proposed banquet room in the VGC renovation program allows for greater functionality and flexibility. The proposed improvements to the VGC clubhouse are primarily designed to improve golf course operations. The separation of the bar and grille from the event space allows for the grille to remain open when the banquet room is being used for private events. This provides a greater opportunity for the grille to generate greater golf related business and potentially a clientele from the neighborhood and the Town at large. It also provides a more functional venue for golf and Nordic related banquets and award ceremonies. As a secondary benefit, the banquet space, because it would be used infrequently for golf events, would be available to be marketed for non-golf events in order to generate additional revenues for VRD and the Town. 2. The proposed VGC banquet room would be a competitive location for weddings and banquets and could attract up to 50 out of town wedding events per year. The Vail Valley currently hosts an estimated 600 weddings per year. There are a wide range of options for holding wedding receptions including many of the resort hotels. Public venues including Donovan Pavilion and Eagle Vail Pavilion present a less expensive option for these events and attract 60 and 30 wedding events per year respectively. The VGC location would provide a very competitive venue for these events. The other public venues are limited and an additional venue would more than likely generate primarily net new business to the Valley. 3. The banquet room would also generate limited additional usage from corporate offsite dinners and community events. In addition to wedding receptions, the banquet room would also provide an attractive venue for offsite banquets for meetings and conferences being held at area hotels. An additional five banquets are estimated per year. The clubhouse would also be attractive for community meetings; however there are adequate other venues already available, most notably Donovan Pavilion and the recently opened Grandview Room at Lionshead. EPS has therefore estimated the clubhouse would be useful for only a modest number of 15 community events per year. 4. VGC would be able to generate an estimated $79,500 in additional revenues per year if it obtained a liquor license to provide beverage services to catered events. Liquor sales are very profitable and would provide a needed additional source of revenue for the VRD. Although the facility improvements to the clubhouse may improve the bar and grille revenues, profitability is still challenged by the limited golf season. Net revenues from providing beverages to catered banquets are $92,000 per year. It is partially offset by an estimated reduction in $15,000 in related room rent revenues as the clubhouse is expected to be less competitive if wedding hosts cannot obtain their own liquor as is customary at other public venues. The bottom line is that the ability to provide liquor sales generates positive revenues but there are offsetting impacts that reduce the net benefit to $79,500 per year. 5. The forecasted wedding reception activity will generate significant additional economic benefits to the local and regional economy. Weddings are big business for Vail. The average wedding at a public venue costs approximately $25,000 and perhaps 50 percent more at an area resort hotel. Total annual economic spending from weddings and wedding guests is estimated at $5.4 million under the option which assumes the VGC rents the event space with no liquor license. Total annual economic spending is estimated at $4.9 million under the option which assumes the VRD will obtain a liquor license and provide alcoholic beverage services in order to obtain greater revenues for VGC operations. 3/19/2013 Economic & Planning Systems, Inc. 4 Final Report 2. CLUBHOUSE BANQUET FACILITIES This section of the report provides a review of existing VGC banquet room operations including the number and type of events and related revenues and expenses. The proposed clubhouse renovation, management and operations alternatives are also reviewed. Existing Facilities The VGC clubhouse has a bar/grille with a large dining room that is also used as a banquet space. A major restriction to its use for banquets is that the bar/grille must be closed if the dining room is being used for an invitation event. The combined bar and event space is 2,485 square feet with an attached 594 square foot kitchen. It has a capacity for approximately 100 to 120 persons with banquet seating, as the current space is restricted by a partial wall separating the bar from the dining area. The variation in seating is based on the event set-up and whether there is a dance floor and/or buffet table. All VGC food and beverage operations are currently managed by Big Delicious Catering including the bar and grille, the halfway house, and the food carts. They also book the banquet room for functions and cater food and beverages on an exclusive basis. The banquet room can be rented for $900 but is waived or reduced based on the contract for the food and beverage component. Big Delicious Catering revenues consist of dinners that range from $60 to $100 per person and beverage packages that range from a base of $18 per person for beer and wine to $30 per person for a premium package including top shelf alcohol. Golf operations take precedent for use of the banquet room, with about six golf related banquets, receptions, or award ceremonies in 2011. There were also approximately 18 private wedding receptions and banquets, almost entirely on weekend nights in June through September. The total of 24 catered events in 2011 was higher than the previous two years and higher than 2012 as well. Big Delicious Catering manages a food operation lease with VRD that is based on 3.0 percent of gross revenues. Catering functions are not broken out separately from other food and beverage service. According to both VRD and the caterer, the operation of the bar/grille and carts has historically not been a profitable operation. It is a necessary service to be provided by the VGC but the volume of activity and limited season of operations makes it difficult to make a profit. The banquet functions currently generate a small profit for the VGC operations. Gross food and beverage revenues were $277,833 in 2011, nearly all of which were derived from banquets. Gross revenues were $253,600 in 2010 and $203,366 in 2009. Net annual revenues to the VRD have been less than $10,000 per year under the current catering contract, as shown in Table 2. Table 2 Golf Clubhouse Revenues 2009-2011 200920102011 Banquets------24 Revenues$203,366$253,600$277,833 Lease Rate3.0%3.0%3.0% Net Revenues$6,101$7,608$8,335 % Increase---24.7%9.6% Source: Vail Recreation District; Economic & Planning Systems H:\123077-Vail Golf Course Clubhouse Utilization\Data\[Golf Club Program_10-23.xls]Revenues 3/19/2013 Vail Golf Club Banquet Room Use Analysis December 7, 2012 Economic & Planning Systems, Inc. 5 Final Report Proposed Building Program The proposed configuration of the banquet room would provide a modest increase in the size of functions that could be held, but more importantly, greater functionality and availability. Based on an average of 18 square feet per person, the banquet room has a current estimated capacity of 140 for weddings, which is the primary non-golf use of the facility. In actuality, the comfortable functional capacity is actually closer to 120 due to the partial wall separating the bar from the dining area. The proposed expansion would allow for a capacity of 160 for weddings and banquets, as shown in Table 3. This is based on a layout of 20 five foot round tables seating eight persons each plus a buffet table, bar, and small dance floor, as shown in Figure 1. The maximum seating for a meeting with classroom style seating is 200 persons; however, there are few of these type of events anticipated. The improvements in functionality are due to the separation of the grille and banquet room. Currently, a banquet function requires the bar and grille to be closed to the public as the banquet room also serves as the restaurant seating area. This greatly restricts the food options for golfers who are limited to the halfway house and the food carts with no end of round bar/grill. It also limits opportunities for the grille operator to generate enough food and beverage sales to be viable. The proposed layout moves the grille to the north end of the building with its own kitchen, bar, and patio, as shown. The former grille, kitchen, and bar will become a catering kitchen to serve the banquet room that can be used by multiple vendors. The banquet room also has a pre-function room and a separate covered patio on the south and east facing sides. Table 3 Capacity by Type of Function Type of FunctionConfigurationSq. Ft. Per PersonExistingProposedChange Weddings 5 ft. rounds of 81812016040 Banquets5 ft. rounds of 81514016020 MeetingsTheater seating12--200200 Banquet RoomSq. Ft.2,4852,728243 Source: Economic & Planning Systems, Zehren and Associates H:\123077-Vail Golf Course Clubhouse Utilization\Data\[Golf Club Program_10-23.xls]Banquet Capacity Function Capacity 3/19/2013 Va i l G o l f C l u b B a n q u e t R o o m U s e A n a l y s i s December 7, 2012 Ec o n o m i c & P l a n n i n g S y s t e m s , I n c . 6 Final Report Fi g u r e 1 Ty p i c a l W e d d i n g L a y o u t – 1 6 0 g u e s t s 3/19/2013 Vail Golf Club Banquet Room Use Analysis December 7, 2012 Economic & Planning Systems, Inc. 7 Final Report Proposed Operations The separation of the grille from the banquet room allows for the two functions to be managed separately. VGC food and beverage operations, including the bar and grille, halfway house, and food carts, would continue to be handled by a contractor hired by VRD. The banquet room would have a separate catering kitchen that allows users the option to pick from a list of prequalified caterers based on their budget and cuisine preferences. VRD has also expressed interest in seeking a liquor license in order to provide exclusive beverage service at all functions. This would potentially generate greater revenues to VRD than under the current operational structure. The trade-off is that a per person charge for alcohol and other beverages would represent a significant increase in costs compared to the other public wedding venues where the user can provide their own beverages. The potential utilization and revenue potential will be evaluated under two operational alternatives in Section 4 of the report. 3/19/2013 Economic & Planning Systems, Inc. 8 Final Report 3. COMPETITIVE VENUES This section of the report reviews the major competitive sites in the Vail Valley for the type and size of events expected to be held in the expanded VGC banquet facilities. For each facility, data are compiled on facility capacities, rent rates, and usage. Based on interviews with facility managers, the level of usage for events competitive with the VGC clubhouse is assessed. Overview The VGC banquet room has been historically used for golf related banquets and award ceremonies typically associated with major tournaments. It has also been used on an occasional basis for Nordic events in the winter months. During the summer, it has been rented by private groups for weddings and banquets. The proposed changes to the clubhouse would provide a greatly enhanced venue with additional versatility and flexibility to serve these same uses. Golf related tournament events will continue to take priority; however, the banquet room could potentially be rented without interfering with normal golf operations. The ability to market the banquet room separately would also allow it to be used for other community oriented events such as reunions and birthday parties. Based on current usage, proposed improvements, and the review of other venues, the VGC banquet room is expected to be primarily used for weddings and banquets. It would also provide an additional local option for off-site dinners for corporate meetings. The VGC banquet room is not likely to be competitive for corporate meetings as these events prefer to be at a hotel to have all functions under one roof. The Vail Valley is an attractive and proven destination for weddings and wedding receptions. Based on Eagle County wedding license data, there are an estimated 600 weddings held in the Vail Valley each year. The Vail Valley Partnership, a chamber and tourism promotion organization, publishes a Wedding Guide listing the area’s facilities for weddings and receptions as well as the other resources including event planners, caterers, florists, beauty salons, restaurants, and entertainment options. The peak wedding season for the Vail Valley runs from Memorial Day through the month of September. Few weddings are held in the Valley during the winter ski season. Wedding ceremonies are held at the Vail and Beaver Creek Chapels, area churches, and at outdoor scenic venues including the Wedding Deck at the top of Vail Mountain and the Betty Ford Alpine Botanical Gardens. Some weddings have a ceremony at the location of a wedding reception while others have their ceremony at the location of the reception. The proposed VGC improvements including a banquet lawn and covered patio, with views of the Gore Range, provide outdoor options for a wedding ceremony at the reception location for those who choose to do so. This analysis focuses on the competitive marketplace for wedding receptions and other banquets. 3/19/2013 Vail Golf Club Banquet Room Use Analysis December 7, 2012 Economic & Planning Systems, Inc. 9 Final Report Public Venues The major public venues that can be rented for wedding receptions are reviewed below. The most competitive facility for weddings and banquets is Donovan Pavilion, which is owned by the Town of Vail. Other public venues reviewed include the Eagle Vail Golf Club and the Ford Botanical Gardens. Donovan Pavilion The Town of Vail owns and operates the Donovan Pavilion, a large stone and timber community meeting venue located in Donovan Park between Interstate 70 and Gore Creek in West Vail. The Pavilion was built in 2003 and hosts a range of community events including graduations, proms, and reunions. It is also rented out to private groups for weddings, receptions, and meetings. The 5,200 square foot Pavilion has a main 3,000 square foot great room that can comfortably seat 150 guests in banquet-style seating for weddings and 200 in theater-style seating for meetings. The venue has ample onsite parking available for large events. The standard peak season rental rate for Donovan Pavilion is $4,195 on the weekend and $2,985 during the week in the peak season. (Rates will increase to $4,595 on the weekend and $3,385 during the week in 2013.) Peak season includes dates between January 1 and April 18, November 19 and December 31, and May 12 to October 28. As a community facility, Town of Vail and Eagle County residents are eligible for a reduced fee during peak season and off-peak season, as shown in Table 4. The Donovan Pavilion also allows for groups to use the facility at no charge. In 2011, there were 19 events held at the Pavilion that did not pay a rental fee. Table 4 Donovan Pavilion Rate Structure, 2012 Donovan PavilionStandard Vail Resident Eagle County Resident Peak Season Friday-Sunday (8 hr)$4,195$2,300$3,775 Monday-Thursday (6 hr)$2,985$1,500$2,700 Off-Peak Season Friday-Sunday (8 hr)$3,355$1,800$3,000 Monday-Thursday (6 hr)$2,385$1,300$2,145 Additional Fees Alcohol Security$50/hour Additional Event Hours$30/hour Source: Town of Vail; Economic & Planning Systems H:\123077-Vail Golf Course Clubhouse Utilization\Data\[123077-Donovan Use.xlsx]Rates 3/19/2013 Vail Golf Club Banquet Room Use Analysis December 7, 2012 Economic & Planning Systems, Inc. 10 Final Report Utilization Between 2009 and 2011, an average of 105 functions were held at the Pavilion per year, as shown in Table 5. The majority of events, or an average of 59 percent, were weddings and receptions. The facility is also rented for graduations, proms, and an occasional birthday party. Corporate use has been infrequent. The large windows, lack of breakout rooms, and substandard audiovisual capabilities are all factors limiting the facility’s suitability for corporate events. The Donovan Pavilion has proven to be a popular venue for weddings and an affordable option compared to the hotel/resort properties that also hold these receptions. The lodge style facility, appropriate size, park setting, attractive outdoor patio, and reasonable pricing all contribute to its appeal. It is booked virtually every Saturday night from June through September. Fridays and Sundays are the next most popular nights and have greater than 50 percent of the nights booked for weddings during the peak months. In 2011, about 90 percent of the private rented use of the facility during peak months (not including community events) is wedding receptions, as shown in Table 6. Table 5 Donovan Pavilion Utilization, 2009-2011 Type of Function200920102011Average Banquet1101 Birthday Party1101 Corporate4513 Graduation3444 Memorial Service1132 Prom1101 Rehearsal Dinner0021 Wedding64556762 Other41 23 31 32 Total11691108105 Source: Donovan Pavilion; Economic & Planning Systems H:\123077-Vail Golf Course Clubhouse Utilization\Data\[123077-Donovan Use.xlsx]Trend Table 6 Function by Month and Category, 2011 WeddingsOther CommunityTotal% of Total% of Paid January1001100%100% February113520%50% March106714%100% April313743%75% May413850%80% June10221471%83% July13121681%93% August12251963%86% September12011392%100% October701888%100% November412757%80% December0 1 2 3 0%0% Total681030108 63%87% Source: Donovan Pavilion; Economic & Planning Systems H:\123077-Vail Golf Course Clubhouse Utilization\Data\[123077Donvan Events by Month_10-11.xls]Weddings 3/19/2013 Vail Golf Club Banquet Room Use Analysis December 7, 2012 Economic & Planning Systems, Inc. 11 Final Report Revenues Donovan is owned by the Town of Vail and operated and marketed by a private event management company under an annual management contract with a base fee plus commissions over the base. Gross revenues were $253,225 in 2011, which was approximately the average rate from 2004 to 2008. Annual revenues declined in 2009 to $229,666 and $218,723 in 2010 due to the recession. In 2011, management expenses (including commissions) were close to $100,000 and other operating expenses (including Contract Services and other Direct Expenses) were about $63,000, netting $91,411 in revenues for the Town of Vail as shown in Table 7. Eagle-Vail Pavilion The Eagle-Vail Pavilion is owned and operated by the Eagle-Vail Metropolitan District. It is a 1980s community center that was substantially renovated in 2011 with a 2,500 square foot event hall with a hardwood floor, wrap around windows and outdoor decks, and a park setting next to a pond with attractive views. Although greatly improved, it is still a dated building and has relatively low ceiling heights at 10.5 feet. It also has a 10:00 pm curfew which is a deterrent for some for wedding receptions. The facility can hold approximately 140 guests banquet-style and can be rented for $1,100 on Saturday nights and $800 on Friday and Sunday. Community and nonprofit groups can use the facilities at a discount. It primarily serves Vail Valley residents and does not draw as many outside bookings as Donovan due to the down valley location. The Pavilion hosts over 125 events per year including approximately 30 weddings. The Pavilion is reserved nearly every Friday, Saturday, and Sunday during the peak season for weddings, receptions, and other events. In the winter months, the Pavilion is reserved predominantly for classes and meetings. Betty Ford Alpine Gardens The Betty Ford Gardens are the highest alpine gardens in the country at 8,200 feet. The gardens are located in Ford Park along with the Ford Amphitheater. The Rock Garden Terrace can be set up with seats for as many as 100 guests. The gardens can be reserved for wedding ceremonies during the summer season. Ten or more wedding ceremonies are held each year. Rates to reserve the garden are $1,000 on Friday, Saturday, and Sunday and $500 for weekdays. The Ford Park lower bench grassy area can be used for a reception using a tent. Most parties, however, have their reception at another location. Wedding parties rarely use a tent for a reception onsite; there were three catered weddings in 2012. Table 7 Donovan Pavilion Revenues and Expense, 2009-2011 200920102011 Gross Revenues $229,666$218,723$253,225 Operating Expenses Management and Commissions$98,970$97,358$99,050 Contract Services$42,220$32,953$45,175 Other Direct Expenses$9,049 $7,207 $17,589 Total Operating Expenses $150,239$137,518$161,814 TOV Net Revenues $79,427$81,205$91,411 Source: Town of Vail; Economic & Planning Systems H:\123077-Vail Golf Course Clubhouse Utilization\Data\[DonovanRevs and Expenses_2004-2012.xls]Sheet2 3/19/2013 Vail Golf Club Banquet Room Use Analysis December 7, 2012 Economic & Planning Systems, Inc. 12 Final Report Private Venues There are a large number of private venues in the Vail Valley that can be reserved for weddings and meetings. Venues range from high-end hotel resorts in Vail Village and Beaver Creek to venues located directly on Vail Mountain. The following section provides detailed information in seven comparable venues in the Valley. Hotel Venues Most hotels have meeting and banquet space to support their group business. Group business can be a major or minor component of total hotel business depending on the type of property and setting. In a ski resort setting, meetings and other group business are often promoted during the spring through fall months to fill the excess room capacity that is built for the winter peak season. The first priority is to use meeting and event space to serve multiday meetings and conferences taking place at the hotel. On an as available basis, hotels will also rent their banquet space for weddings, reunions, parties, and community events. The hotel properties listed below include some of the larger hotels with meeting and event space as well as hotels noted for holding weddings receptions. Marriott Mountain Resort The Marriott Mountain Resort is a 283-room hotel located in Lionshead. The hotel hosts a large number of corporate meetings. It has approximately 35,000 rooms booked each year for corporate events, accounting for approximately 40 percent of the hotel’s total business. Rates to reserve meeting and event space vary by event. If food and beverage expenditures are anticipated to be high, the hotel will waive the event space rental fees. If expenditures are low, the hotel charges approximately $1,000 per 1,000 square feet of event space. Weddings and meeting reservations are skewed heavily towards spring, summer, and fall months. During the winter peak season, the Marriott Mountain Resort cannot offer discounts for room blocks due to high ski tourism demand. The hotel does not host a large number of wedding receptions; on average three to five are held at the hotel annually. The hotel does reserve a large number of room blocks for weddings, although few weddings are held at the Resort. Wedding receptions are catered by the hotel at a minimum cost of $130 per guest. Event space can be reserved for $1,000 in addition to food and beverage minimums, although the fee is often waived if food and beverage expenditures are high. 3/19/2013 Vail Golf Club Banquet Room Use Analysis December 7, 2012 Economic & Planning Systems, Inc. 13 Final Report Lodge at Vail and The Arrabelle at Vail Square RockResorts, an arm of Vail Resorts and Hospitality, operates two hotels in the Town of Vail, The Lodge at Vail and The Arrabelle at Vail Square. The hotels are popular locations for corporate meetings and wedding receptions. The Lodge at Vail is a 65-room hotel and the Arrabelle at Vail Square is a 62- room boutique hotel that includes an additional 25 private residences. The Lodge at Vail is located in the center of Vail Village at the base of Vail Mountain. The Arrabelle is located in Vail Square. As both hotels are jointly owned, weddings and meetings are coordinated between both properties with a total of 30 weddings held during the peak summer season in 2012. During the winter season the hotels hosts five to six weddings. Historically, the two hotels combined have hosted between 30 and 60 weddings annually. Since 2008, the number of weddings has decreased due to increased number of competitive hotel properties that have been constructed over the past several years. There are several venues within the hotels that can accommodate large weddings and events. These include the Cucina Rustica, a Tuscan style restaurant and patio located in the Lodge at Vail and the Grand Ballroom in the Arrabelle at Vail Square. A full list of event space is provided in the Appendix. Wedding food and beverage minimums are $8,000 for the Cucina Rustica and $16,000 for the Grand Ballroom. Event space fees are determined by the number of guests attending an event in addition to food and beverage expenditures. Rental fees are often waived for weddings due to high food and beverage expenditures. The Arrabelle at Vail Square hosts approximately 100 meeting and corporate events annually and the Lodge at Vail hosts an even larger amount. Events are held throughout the year, although the winter season dominated by leisure travel and fewer meetings are booked in the winter months. Event space rental rates vary by the size of the group and the season. Event rental fees (excluding food and beverage charges) can be as low as $250 in slower months like October and up to $1,500 during peak months. Park Hyatt Beaver Creek The Park Hyatt is a 190 room hotel located in Beaver Creek. During the peak season, the Hotel hosts over 30 weddings and receptions per month, or approximately 75 to 90 wedding related events per year. The peak season falls between Memorial Day in May to September. Food and beverage fees at minimum are $135 per guest. If food and beverage minimums are met, the hotel often waives rental fees. In general, event space rental fees do not contribute as significantly to overall revenue as food and beverage expenditures. 3/19/2013 Vail Golf Club Banquet Room Use Analysis December 7, 2012 Economic & Planning Systems, Inc. 14 Final Report The number of weddings and corporate event meetings are split approximately evenly during peak months. In the winter months meetings are more common than weddings. The hotel hosts approximately 30 meetings per month during the peak season, or over 100 per year. Typically event space rental fees are waived for meetings if food and beverage expenditures are high. Westin Riverfront Resort & Spa The Westin Riverfront Resort & Spa is located in Avon. During peak wedding season, from May to September, about 30 to 40 wedding receptions are held per year. The number of weddings has increased annually since 2008. Event price structure differs by event and by season. Event prices are more reasonable in the summer months. Hotel staff works with each customer to develop a unique rate structure. The hotel typically charges a fee to reserve space; however, that is negotiable and can be reduced or waived if a food and beverage minimum is met. The hotel hosts a larger number of meetings than weddings. This is because meetings vary in size and duration and tend to be smaller events than weddings. The number of meetings has varied considerably since the opening of the hotel. Ritz Carlton Bachelor Gulch The Ritz Carlton Bachelor Gulch is a luxury hotel in Avon with 180 hotel rooms and versatile event space. The hotel hosts 75 to 115 meetings per year. Meeting reservations range from an entire hotel buyout to meetings with 10 to 15 attendees. Meeting bookings also depend on the season, and corporate events are held during the summer season. Rates to reserve event space differ by the season and demand. The Ritz Carlton will include facility fees in the food and beverage minimums. At the current time the hotel does not charge a flat fee for event space rental. The hotel hosts between 30 to 40 wedding receptions per year. There is a $2,000 event fee for wedding ceremonies and receptions, although the fee is negotiable. Food and beverage minimums are $165 per guest and can increase substantially based on menu additions. 3/19/2013 Vail Golf Club Banquet Room Use Analysis December 7, 2012 Economic & Planning Systems, Inc. 15 Final Report Vail Resorts The Vail and Beaver Creek mountain settings are popular for wedding ceremonies and receptions. Vail Resorts has a wedding deck at Eagles’ Nest and a number of the mountain restaurants are available for receptions in the summer as summarized below. Marketplace at Eagle’s Nest The Marketplace at Eagle’s Nest is a venue for wedding receptions located on Vail Mountain. The Marketplace at Eagle’s Nest is often reserved by wedding parties that conduct their ceremony at the Vail Wedding Deck. The venue can accommodate up to 300 guests, although weddings with 150 to 200 guests are more common. The Marketplace at Eagle’s Nest is reserved approximately four to five times in the summer months for wedding receptions. In winter months, the venue has historically been reserved by one or two groups for wedding receptions. Similar to the other venues, the majority of activity occurs in the summer months. The Marketplace at Eagle’s Nest requires that a minimum of $7,800 is spent on food, exclusive of beverage charges. Game Creek Restaurant The Game Creek Restaurant is located in the exclusive Game Creek private club located on Vail Mountain. The restaurant is available to nonmembers for dinner and Sunday brunch in the summer months. The entire restaurant can be reserved for wedding receptions during the summer months. On average, the restaurant is reserved for 15 receptions during peak wedding season. The restaurant is ideal for smaller receptions and can accommodate up to 100 guests. It can be reserved for a food minimum of $14,000, excluding beverage charges. The restaurant is accessible by skis or the Club’s “Club Cat”, making it a challenge to access for guests. Beaver Resort Allie’s Cabin Allie’s Cabin is located on Beaver Creek Mountain. The venue is suitable for weddings, corporate group dinners, lunches, and family gatherings. The Cabin can seat up to 100 guests or 75 guests if space for a dance floor is reserved. Allie’s Cabin has a food and beverage minimum of $6,000 in both the summer and winter seasons. 3/19/2013 Vail Golf Club Banquet Room Use Analysis December 7, 2012 Economic & Planning Systems, Inc. 16 Final Report Beano’s Cabin Beano’s Cabin is located at the foot of Grouse Mountain. It is available for weddings and private events during the winter season (December through April) and the summer season (June through October). The Cabin features a large yard and wrap around deck and can accommodate up to 150 guests. Beano’s Cabin can be reserved with a food and beverage minimum of $20,000 during the summer season. In the winter months, the venue can be reserved with a facility fee of $25,000 that includes food but excludes beverage charges. Zach’s Cabin Zach’s Cabin, located on Beaver Creek Mountain, can be reserved for private events December through March, which is traditionally the wedding offseason. The Main Dining Room can seat up to 110 guests or 60 guests if space is reserved for a dance floor. The Dining Room and Gunder’s Room can accommodate up to 160 guests or 110 guests with space for a dance floor and entertainment. Zach’s Cabin can be reserved for a $15,300 facility fee that includes food and excludes beverage charges. SaddleRidge SaddleRidge is located on the eastern slope of Beaver Creek Mountain. The Lodge has a rustic western style and is decorated with western furniture and antiques. There are three separate rooms that can be reserved for weddings or private functions. The Clubhouse can seat up to 140 guests, or 120 guests if a dance floor is included. The Larkspur room can seat 40 guests, or 70 guests for a standing reception. The Library has the capacity to seat 32 guests or 70 guests for a standing reception. SaddleRidge can be reserved year round for a food and beverage minimum of $10,000. 3/19/2013 Vail Golf Club Banquet Room Use Analysis December 7, 2012 Economic & Planning Systems, Inc. 17 Final Report Conclusions A summary of the venues for which wedding activity numbers were obtained is summarized below in Table 8. The number of weddings and banquets generally range from 30 to 75 at the most competitive properties. Overall usage is confined by the available number of dates in the primary wedding season which is June through September. There is an average of 51 weekend nights available during that time period. Significant usage above that number would depend on off- season bookings which are infrequent at the public venues. The most apparent difference between the public and private venues is cost. The hotels start at $16,000 and can go up substantially based on how much is spent on food and beverages. The public facilities profiled are renting space only, but if you add catering costs, can approach the lower end of the hotel costs, but still generally represent a substantially lower cost option. Table 8 Competitive Venue Summary Venue Meeting/ Banquet Sq. Ft. Avg. Group Functions Avg. Weddings/ Banquets Wedding Cost Range Public Donovan Pavilion3,00010570$4,195 3 Eagle Vail Pavilion2,50012530$1,100 3 Hotels Marriott Mountain Resort459 - 8,2862005$16,600 1 Lodge at Vail / The Arrabelle384 - 5,42410030$16,000 2 Ritz Carlton Bachelor Gulch651 - 7,1079535$21,800 1 Park Hyatt Beaver Creek480 - 8,63120075$17,800 1 Westin Riverfront Resort & Spa330 - 24,59620035Varies Vail Resorts Eagle's Nest---NA6$7,800 2 Game Creek---NA15$12,000 2 1 Assumes 120 guests 2 Venue food and beverage minimum, event rental fees waived 3 Venue rental only, excludes food and beverages Source: Economic & Planning Systems H:\123077-Vail Golf Course Clubhouse Utilization\Data\[123077-Comp s.xlsx]Summar y 3/19/2013 Economic & Planning Systems, Inc. 18 Final Report 4. UTILIZATION FORECASTS This section of the report presents the forecasts of the number and type of private events that could be held in the renovated VGC banquet room. The use estimates are based on a Year 3 stabilized average allowing for an initial ramp-up and to allow sufficient time for advanced bookings for peak weekend times that are typically booked more than a year in advance. EPS estimated the number of events that could potentially be added given the proposed clubhouse changes, facility availability, and the competitive position of the clubhouse in the Vail Valley market. EPS also projected annual costs and revenues to the District from the increased clubhouse usage under the two operations alternatives to be considered. Operations Options The VGC renovations will allow greater flexibility in how the banquet room is to be separately marketed and managed. As previously described, the banquet room can be operated independently of other VGC food and beverage operations. VRD’s preliminary plan is to market and manage the banquet room as part of VGC operations. The banquet room food service would be separated from the VGC food and beverage operations for the grille, halfway house, and food carts. If the banquet room is rented by a private party, they will be able to hire a caterer of their own choosing from a list of prequalified companies (presumably including the VGC food and beverage operator). The utilization forecasts and the estimates of costs and revenues assume that VGC will hire, or contract for a facility manager to market and manage the banquet room in order for the facility to be competitive with other publicly owned venues including Donovan Pavilion and Eagle-Vail Pavilion. VRD is also considering obtaining a liquor license so it can generate additional revenues from liquor sales. The utilization forecasts and revenue estimates are provided under two options for providing beverage service as follows: Option 1: Banquet Room Rental – Under this option, VRD would market and manage the banquet room with no liquor license. Users could hire a caterer of their own choosing from a list of pre-qualified vendors. Options 2: With Liquor License – Under this option, VRD would obtain a liquor license and provide beverages at all functions in the banquet room. Room rental and catering would be the same as with Option 1. 3/19/2013 Vail Golf Club Banquet Room Use Analysis December 7, 2012 Economic & Planning Systems, Inc. 19 Final Report Utilization Forecasts Under the current VGC food and beverage contract, the banquet room generated 24 functions in 2011 including 6 golf related events and 18 private party rentals. By comparison, Donovan Pavilion is capturing approximately 105 functions per year of which approximately 35 are community events (discounted or free) including graduations, proms, reunions, and birthday parties. There are about 70 private full-rate paying functions each year of which 60 are weddings. Eagle-Vail Pavilion has 125 functions per year of which approximately 30 are weddings, with a handful of other receptions (estimated at less than 10) with the remainder primarily community oriented events. These two venues bracket the upper and lower potentials for the VGC banquet room. Under Option 1, EPS estimates the renovated clubhouse could capture 50 weddings and other receptions per year with an additional 6 golf tournament banquets and 5 corporate off-site corporate banquets for a total of 61 paid functions as shown in Table 9. The forecast also assumes an additional 15 meetings and community events at a discounted rate including Nordic race events at a discounted community rate. This represents relatively full utilization of weekend nights during the June through September peak season for weddings as there are typically 51 available weekend nights during this time period (17 Fridays, Saturdays, and Sundays). Table 9 Banquet Room Utilization Forecasts # of# of AverageTotalRent Room Function TypeFunctionsFunction DaysAttendanceAttendanceRateRevenues Option 1: Banquet Room Rental Golf Tournaments6660360$0$0 Weddings/Banquets50501306,500$3,000$150,000 Corporate Offsite5 5 100 500 $2,500$12,500 Total Private Functions 6161---7,360---$162,500 Community Meetings15 15 40600 $500$7,500 Total All Functions 7676---7,960---$170,000 Option 2: With Liquor License Golf Tournaments6660360$0$0 Weddings/Banquets45451305,850$3,000$135,000 Corporate Offsite5 5 100 500 $2,500$12,500 Total Private Functions 5656---6,710---$147,500 Community Meetings15 15 40600 $500$7,500 Total All Functions 7171---7,310---$155,000 Source: Economic & Planning Systems H:\123077-Vail Golf Course Clubhouse Utilization\Data\[Event Room Forecasts_3-13-13.xls]Function Forecast 3/19/2013 Vail Golf Club Banquet Room Use Analysis December 7, 2012 Economic & Planning Systems, Inc. 20 Final Report Table 10 Banquet Room Costs and Revenues Option 1Option 2 Banquet Room RentalWith Liquor License Gross Revenues Room Rentals$170,000$155,000 Liquor Revenues $25Per person $0 $184,000 Total $170,000$339,000 Expenses Management and Commissions$75,000$75,000 Contract Services $500Per Event1 $34,250$31,750 Other Direct Expenses$10,000$10,000 Bar Labor 50%Gross Rev $0 $92,000 Total $119,250$208,750 Net VRD Profit $50,750$130,250 1 $500 for private events and $250 for community events Source: Economic & Planning Systems H:\123077-Vail Golf Course Clubhouse Utilization\Data\[Event Room Forecasts_12-07.xls]Revenues Factor The forecasts assume the banquet room is professionally marketed and managed and that the rental fee is competitive with other public venues. The peak season weekend rate at Donovan was $4,195 in 2012 and will be raised to $4,595 in 2013. The peak season weekday rate was $2,985 in 2012 increasing to $3,385 in 2013. The Eagle-Vail Pavilion is a relative bargain at $1,100 for a weekend night. The new VGC banquet room is estimated to be competitive at $3,500 per peak season weekend night and $2,600 per weekday night (a 25 percent discount). The average room rental is estimated at $3,000 accounting for a modest impact of off-peak season and weekday use. No room rentals are shown for golf tournaments as the rental fee is assumed to be included in the overall tournament cost package. The average for corporate off- sites is assumed to be $2,500 accounting for a higher proportion of weekday and off-season usage. The forecasts also account for a modest amount of community meetings estimated at 15 per year at a deeply discounted rate of $500 per event. The assumption is that the clubhouse would not be actively marketed for these uses as Donovan and Grandview at Lionshead are more actively promoted for these uses. EPS estimates that utilization would be somewhat lower under Option 2, but it is hard to predict how much lower. The impact on utilization could be mitigated by lowering the rental fee based on the amount of the beverage contract. For purposes of comparison, we have assumed a 10 percent lower capture of weddings and banquets resulting in 45 weddings and a total of 56 paid events. Total room related revenues are estimated at $170,000 per year for Option 1 and $155,000 for Option 2 as shown. Total revenues and expenses are estimated for both options in Table 10 below. Expenses are estimated based on comparable information for Donovan Pavilion. Option 1 is expected to have approximately $119,250 in offsetting expenses from facility management and other contract expenses resulting in a net profit to VRD of $50,750 as shown. 3/19/2013 Vail Golf Club Banquet Room Use Analysis December 7, 2012 Economic & Planning Systems, Inc. 21 Final Report Under Option 2, VRD proposes to obtain an alcohol license and be the exclusive provider of alcohol at the banquet room to generate additional profits. Alcohol is very profitable with high mark-ups. Therefore if the VRD district held the liquor license, it could charge a per person charge for all catered events. At an average charge of $25 per person, the VRD could gross approximately $184,000 based on the projected wedding and tournament activities as shown in Table 10. Liquor service costs are estimated 50 percent of gross revenues or $92,000 per year. The addition of the additional liquor related revenues results in an estimated profit of $130,250 for Option 2 as shown. 3/19/2013 Economic & Planning Systems, Inc. 22 Final Report 5. ECONOMIC IMPACTS In this section of the report, EPS estimates the direct economic impacts of out of town visitation generated by Vail Golf Course Clubhouse functions to the Town based on the projected annual events and attendance including increases in room nights, lodging revenues, retail and restaurant expenses. Based on the estimated economic activity, the associated sales and lodging taxes are also derived. We also estimated the additional related economic activity associated with wedding events such as catering, alcohol and beverages, wedding cakes, flowers, photographers, hair salons, and other expenditures made in the local economy. Visitation Impacts The out of town weddings and banquets forecasted in Section 4 will result in substantial economic impacts to the Vail Valley economy starting with the generation of hotel room nights and related restaurant and retail spending. (Corporate and other non-wedding activity are excluded as not generating the same levels of new economic spinoff.) Under Option 1, the 50 weddings and banquets per year, at an average of 130 guests per event, would generate 6,500 visitors per year. Based on 2.5 persons per room and 3.0 nights per visit, there would be a total of 7,800 room nights per year. Under Option 2, the 45 forecasted functions would generate 7,020 room nights based on the same assumptions as shown in Table 11 on page 25. Based on an average summer room rate of $180 per night, lodging revenues would equal $1.3 million per year under Option 1 and $1.2 million per year under Option 2. Visitor spending on restaurant expenditures, at an average of $88 per person per day, would generate an additional $1.7 million per year under Option 1 and $1.5 million under Option 2. Other retail expenditures, at $51 per person would generate $994,500 for Option 1 and $895,050 for Option 2 as shown. Banquet Room Function Related Impacts The spending by the wedding party on wedding related expenses generates even greater economic benefits to the Valley economy including catering, beverages, salons, florists, wedding cakes, photography, and other expenses. The assumptions and estimated revenues in each category are summarized below.  Catering – Catering revenues are the largest expenditure and range widely. Caterers can provide buffet style dinners or higher end plated dinners based upon the bride and groom’s preference. Buffet style dinners can be in the $60 per person range. Caterers attempt to be flexible and craft wedding reception menus for each customer. A conservative catering fee average is approximately $100 per guest. For a wedding with 130 guests, a $12,000 taxable catering fee is realistic. Total annual catering revenues are estimated at $650,000 for Option 1 and $585,000 for Option 2.  Beverages – Beverage revenues are estimated based on a $15 per person cost for Option 1. Alcohol is purchased by the wedding party and cannot be supplied by the caterer if the wedding reception is held at a venue without a liquor license. The caterer can provide a licensed pourer to serve alcohol to guests, and the charge for the server is included in the 3/19/2013 Vail Golf Club Banquet Room Use Analysis December 7, 2012 Economic & Planning Systems, Inc. 23 Final Report overall catering fee. Impacts of alcohol purchases depend on where alcohol is purchased, and is not always purchased in the Vail Valley. Under Option 2, VRD would hold a liquor license and charge for beverages on a per person service basis. Gross revenues are estimated at $25 per person which is the mid-point of what Big Delicious Catering now charges and still well below comparable hotel corkage fees. Total annual beverage expenditures are estimated at $97,500 for Option 1 and $146,250 for Option 2.  Salons – Salon expenditures vary depending on the level of complexity of hair styles and the number of bridesmaids in the wedding party. (The average bridal party has four bridesmaids.) Rates for the bride’s hair styling and makeup and bridesmaids’ hair styling range from approximately $650 on the lower end of the spectrum to over $900. The average expenditure per wedding is $780 which generates $39,000 under Option 1 and $35,100 under Option 2 per year.  Flowers – The price of wedding flowers ranges from $4,000 to up to $40,000 depending on the preference of the bride and groom. On average, wedding flowers, including bouquets, boutonnieres, and table centerpieces, cost approximately $5,000 per wedding. The total annual impact is estimated at $250,000 for Option 1 and $225,000 for Option 2.  Photographer – In the Vail Valley a professional wedding photographer fee starts at approximately $2,000 and can increase to over $5,000 depending on the package. Fees can be higher if engagement photographs are included. On average, wedding photographers charge $3,000 per wedding. Option 1 would generate $150,000 per year and Option 2 $135,000 per year.  Wedding Cake – Professionally baked wedding cakes cost between $5.00 and $7.50 per guest or $6.25 on average. A wedding cake for a 120 guest wedding ranges from $600 to $900, or $750 on average. An annual total of $37,500 is estimated for Option 1 and $33,750 for Option 2.  Other Expenses – Other expenses include a number of expenditures that are difficult to quantify on an average per wedding basis. Other expenses include security services, transportation services, wedding planner fees, and outdoor activity expenses. These expenses vary significantly by wedding based on the number of guests, the wedding budget, and the preference of the bride and groom. Transportation expenses include one or more of the following: shuttle service to and from Denver International Airport or Eagle County Airport, service from a hotel to a wedding or reception venue, or service to various outdoor activity locations. The bride and groom can choose to retain a local wedding planner, which can be a significant asset for an out-of-town couple planning a destination wedding, but associated fees can be prohibitive. Finally, outdoor activities are often arranged for visiting wedding guests. Popular activities include rafting, fly fishing, and mountain bike riding. The charges associated with each activity vary greatly. Considering these factors, other expenses are estimated conservatively at $1,000 per wedding generating $50,000 and $45,000 per year under the two Options as shown. The average wedding costs are approximately $24,000 per event as shown. The total wedding costs for the 50 weddings and banquets forecasted for Option 1 are $1.3 million per year and the total costs for the 45 events under Option 2 are $1.2 million. 3/19/2013 Vail Golf Club Banquet Room Use Analysis December 7, 2012 Economic & Planning Systems, Inc. 24 Final Report Taxes The sales and lodging tax impacts of the wedding and banquet activity is also estimated. Total annual expenditures from visitor expenditures and wedding banquet costs equal $5.4 million for Option 1 and $4.9 million for Option 2. Expenditures for services (e.g., salons and photography) are not taxable and are excluded from total taxable sales. Total taxable expenditures are estimated at $3.7 million per year for Option 1 and $3.4 million for Option 2 resulting in an estimated total of approximately $150,000 of sales taxes for Option 1 and $137,000 for Option 2. Taxes are estimated at the Town of Vail rate of 4.0 percent. In reality, the expenditures will be distributed through the Valley so not all taxes will be captured locally. Lodging tax revenues are expected to be captured primarily in Vail for a wedding held at a facility located in the Town. At the Town of Vail’s 9.8 percent lodging tax rate, Option 1 would generate approximately $138,000 in annual lodging taxes and Option 2 would generate $124,000 in annual taxes as shown. Table 11 Banquet Room Economic Impacts Per Function Option 1Option 2 Banquet Room RentalWith Liquor License Weddings/Banquets 5045 Attendance 130Per Function 1306,5005,850 Hotel Rooms 2.5Per Room 522,6002,340 Room Nights 3.0Per Function 1567,8007,020 Other Retail Expenditures Lodging $180Per Night $28,080$1,404,000$1,263,600 Meals $88Per Person $13,728$1,716,000$1,544,400 Other Retail Expenditures $51Per Person $7,956 $994,500 $895,050 Total $49,764$4,114,500$3,703,050 Event Related Expenditures Catering $100Per Guest $13,000$650,000$585,000 Beverages $15-$30Per Guest $1,950$97,500$146,250 Salons 1 $780Per Function $780$39,000$35,100 Florist $5,000Per Function $5,000$250,000$225,000 Wedding Cake $750Per Function $750$37,500$33,750 Other1,2 $1,000Per Function $1,000$50,000$45,000 Photography2 $3,000Per Function $3,000 $150,000 $135,000 Total$25,480 $1,274,000$1,205,100 Total Expenditures $75,244$5,388,500$4,908,150 Total Taxable Expenditures $42,384$3,745,500$3,429,450 Sales Tax Revenues 4.0%Town of Vail $1,695$149,820$137,178 Lodging Tax Revenues 9.8%Vail Rate $2,752$137,592$123,833 1 Not subject to sales tax 2 Security, other entertainment etc Sourcce:Economic & Planning Systems H:\123077-Vail Golf Course Clubhouse Utilization\Data\[Event Room Forecasts_12-07.xls]Wedding Impacts Factor 3/19/2013 APPENDIX 3/19/2013 Vail Golf Club Banquet Room Use Analysis December 7, 2012 Economic & Planning Systems, Inc. 26 Appendix Table A1 Marriott Mountain Resort Venue Space Table A2 Lodge at Vail Venue Space Dimensions Sq. FeetTheaterSchoolroomConferenceU-ShapeReceptionBanquet Grand Ballroom68x122x138,2861,000550------1,000750 Salon E34x68x132,312250150---50250170 Salon F34x68x132,312250150---50250170 Salon A, B, C,D, G, H, I, & J (each)17x27x13459452520154030 Pre-function Lobby------------------450--- Colorado Ballroom54x81x114,400450260------450300 Salon 127x54x111,45810070362815080 Salon 232x54x111,728130804032175100 Salon 344x22x119685040322410060 Mountain View Boardroom40x20x11800704030267550 Game Creek34x20x8680503520225040 Blue Sky40x35x91,40011080303512090 Sun Up34x20x8680503520225040 Sun Down40x35x81,40011090303513090 Sun Up / Sundown Foyer55x13x9715------------75--- First Chair Cafe1x1x12,400------------300126 Mountain View Patio / Lower Pool Deck1x1x12,625300---------450200 Source: Marriott Mountain Resort; Economic & Planning Systems \\Epsdc01\Proj\123077-Vail Golf Course Clubhouse Utilization\Data\[123077-Comps.xlsx]Marriott Mountain DimensionsSq. Ft.BanquetReceptionClassroomU-ShapeSquare Theater Cucina Rustica*58' x 25'1,4381302001107090180 International Room A32' x 46'1,472100150723340126 International Room B131' x 45'1,3957013036303696 International Room B231' x 45'1,0856010560304284 International Room B1 + B231' x 80'2,4801402351146075200 International Room C32' x 46'1,47290150723340112 International Room B1 + B2 + C63' x 46'3,9521803051725772282 International Room B1 + B2 + A63' x 46'3,9521803051725772282 International Room Full Open95' x 46'5,424350500258120120350 Boardroom16' x 24'38412--------------- Gold Ski Room17' x 11'187------------------ *Space at the Cucina Rustica can be increased by accessing the adjacent 1,800-square-foot terrace. Source: Lodge at Vail; Economic & Planning Systems \\Epsdc01\Proj\123077-Vail Golf Course Clubhouse Utilization\Data\[123077-Comps.xlsx]Lodge at Vail 3/19/2013 Vail Golf Club Banquet Room Use Analysis December 7, 2012 Economic & Planning Systems, Inc. 27 Appendix Table A3 The Arrabelle at Vail Square Venue Space Table A4 Ritz Carlton Bachelor Gulch Venue Space DimensionsSq. Ft.BanquetReceptionClassroomTheaterSquare U-Shaped Cortina Ballroom I47' x 28'1,30090125451003630 Cortina Ballroom II47' x 28'1,30090125451003630 Cortina Ballrooms I & II47' x 562,600180250902005448 Olympic Ballroom72' x 23'1,656120150541005442 Torino23' x 22'506405018301818 Grenoble23' x 21'483304018301815 Innsbruck23' x 29'667506018501821 Chamonix Board Room35' x 25'875604024602424 Pre-Function Area13' x 64'832------------------ Grand Staircase Lobby39' x 36'1,400---160------------ Great Room31' x 47'1,4572680------------ Great Room Deck33' x 28'1,2505565------------ Tavern South Wing & Patio------80 1 150------------ 1 Using outdoor seating Source: Lodge at Vail; Economic & Planning Systems \\Epsdc01\Proj\123077-Vail Golf Course Clubhouse Utilization\Data\[123077-Comps.xlsx]Arrabelle VenueSq. FeetDimensions Ceiling HeightReception Rounds of 10TheaterConferenceClassroom U- Shaped Hollow Square The Ritz-Carlton Ballroom 7,107103x69 11.560040060088408111148 Salon I 3,45069x50 11.5300200300522166688 Salon II 1,76852x34 11.515011015034965572 Salon III 1,80060x30 11.5150120150801006080 Salon II & III 3,58869x52 11.53002003005221666132 Prefunction I 2,100105x20 9275160--------------- Prefunction II 1,33589x15 9100------------------ Anderson & Berg1,91433x58 8.510010010040905168 Anderson Room95733x29 8.550505022303040 Berg Room92433x28 8.550505022303040 Howard Room92433x28 8.550505022303040 Mays & Mertz Room1,98033x60 8.510010010040905168 Mays Room92433x28 8.550505022303040 Mertz Room99033x30 8.550505022303040 The Smith Boardroom65131x21 8.5--------------------- Carrothers Room95730x29 8.550505022303040 Source: Ritz-Carlton; Economic & Planning Systems \\Epsdc01\Proj\123077-Vail Golf Course Clubhouse Utilization\Data\[123077-Comps.xlsx]Ritz Meeting 3/19/2013 Vail Golf Club Banquet Room Use Analysis December 7, 2012 Economic & Planning Systems, Inc. 28 Appendix Table A5 Ritz Carlton Bachelor Gulch Wedding Space Table A6 Park Hyatt Beaver Creek Venue Space VenueSq. FeetCeremony Cocktail Reception Plated Dinner Buffet DinnerMin. Cost Smith Terrace60035---------$2,000 Mountainside TerraceOutdoors400---------$2,000 Skier Bridge LawnOutdoors200---------$2,000 Anderson and Berg Rooms1,8001501209080$165/person The Ritz-Carlton Ballroom7,107400500400350$165/person Source: Ritz Carlton; Economic & Planning Systems \\Epsdc01\Proj\123077-Vail Golf Course Clubhouse Utilization\Data\[123077-Comps.xlsx]Ritz Wedding DimensionsSq. Feet Banquet Rounds of 10Reception Theater Classroom Boardroom U-Shape Hollow Square Exhibit Meeting Level Gore Range Hall58' x 35' x 14'2,030120200130100N/A--------- Slate Mountain19' x 35" x 14'665305045303020------ Keller Ridge19' x 35" x 14'665305045303020------ Crystal Peak19' x 35" x 14'665305045303020------ George Townsend Board Room---480 John Anderson Board Room---480 Lobby Level Mount Meridian Conference Suite29' x 23" x 11'667 Mount Powell Conference Suite29' x 23" x 11'667 Sawatch Hall137' x 53" x 16'8"8,6316001,000700450------------ Village Hall Lobby Level Mount Jackson Room39' x 63' x 16'8"2,45720030030015050--------- Grouse Mountain Room39' x 63' x 16'8"2,45720030030015050--------- McCoy's Peak Room39' x 63' x 16'8"3,71725045035018060--------- Village Hall Meeting Level Heritage Hall77' x 30' x 11'3"2,310200350250180N/A--------- H.A.W. Tabor Room 77' x 30' x 11'3"510458550403024------ Ouray Room20' x 30' x 11'3"600458550403024------ Jack Dempsey Room20' x 30' x 11'3"600458550403024------ Molly Brown Room20' x 30' x 11'3"600458550403024------ Gerald R. Ford Room32' x 35' x 11'3"1,120 McCoy's Patio (Seasonal)N/AN/A150200------------------ Wedding Venue Wedding Veranda---------175100--------------- Reception------------------------------ Source: Park Hyatt Beaver Creek; Economic & Planning Systems \\Epsdc01\Proj\123077-Vail Golf Course Clubhouse Utilization\Data\[123077-Comps.xlsx]Park Hyatt Permanent seating for up to 12 people Permanent seating for up to 12 people Permanent seating for up to 10 people with additional casual seating Permanent seating for up to 10 people with additional casual seating Permanent conference table seating for up to 14 people 3/19/2013 Vail Golf Club Banquet Room Use Analysis December 7, 2012 Economic & Planning Systems, Inc. 29 Appendix Table A7 Westin Riverfront Resort & Spa Venue Space Table A8 Eagle’s Nest and Game Creek Venue Space VenueDimensionsSq. FeetHeightBanquetTheaterConferenceReceptionClassroomU-ShapeH. Sq. Ft. Dinner/ Dance First Floor Gondola Ballroom63' x 35'24,59610'140215---22590------100 Gondola Ballroom with Foyer63' x 51'2,61510'170215---27590------130 Salon A16' x 35'56010'3040246024--------- Gondola Foyer30' x 11'33010'---------50------------ Salon B with Foyer31' x 51'1,78510'100110---17569475870 Salon B31' x 35'1,08510'6010424100483546--- Salon C16' x 40'64010'3053245024--------- Salon BC47' x 35'1,64510'120150---17578415290 Salon AB47' x 35'1,64510'110170---15075354680 Riverside Ballroom99' x 39'3,86110'240320---350200------210 Salon I19' x 31'58910'3048225024--------- Salon II15' x 36'54010'4064305024--------- Salon III34' x 39'1,32610'90120---10066303440 Salon IV31' x 30'1,20910'90120---10048303430 Salon I/II34' x 36'1,22410'7080229024------40 Salon II/III49' x 39'1,91110'130170---14096516080 Salon III/IV65' x 39'2,53510'180240---200120------110 Salon I/II/III68' x 39'2,65210'160200---19090------120 Salon II/III/IV80' x 39'3,12010'210304---250159------140 Rapids Room16' x 27'43210'------16--------------- Riverside Terrace110' x 33'3,63010'140------200------------ Wedding Lawn100' x 40'4,000---140300---240------------ Source: Westin Riverfront Resort & Spa; Economic & Planning Systems \\Epsdc01\Proj\123077-Vail Golf Course Clubhouse Utilization\Data\[123077-Comps.xlsx]Westin Capacity Plated DinnerBuffet Cocktail Reception Marketplace at Eagle's Nest150300400 Game Creek Restaurant150---200 Source: Vail Resorts; Economic & Planning Systems \\Epsdc01\Proj\123077-Vail Golf Course Clubhouse Utilization\Data\[123077-Comps.xlsx]Eagles Nest 3/19/2013 Vail Town Council Update Vail Golf and Nordic Club House Renovation Vail Golf and Nordic Club House Update March 19, 2013 Project Background Review Process Evolution of Project Pending Revisions to Project EPS Report – Banquet Room Analysis 3/19/2013 Vail Town Council Update Vail Golf and Nordic Club House Renovation Review Process 1.Rezoning of the parking lot portion of the club house from General Use to Outdoor Recreation 2.Code amendments to define “club house” and modify allowable building height in the Outdoor Recreation District, and 3.Conditional Use Permit to allow for an “accessory building”, i.e. the club house 3/19/2013 Vail Town Council Update Vail Golf and Nordic Club House Renovation Evolution of Project •Approach to re-zoning, •Expanding parking lot, •Tents, •Parking lot entry, •Landscaping, •Noise, outdoor amplification of sound and use of outdoor spaces, •Operations and Management Plan, •Bike lane signage along Sunburst Drive, and •Use of 18th green. 3/19/2013 Vail Town Council Update Vail Golf and Nordic Club House Renovation Pending Revisions to Project 1.A reduction in capacity of the banquet room from 200 to 160 people, 2.A prohibition against parking on Sunburst Drive, 3.A requirement to implement a valet parking program to meet the parking needs of the clubhouse and to ensure no parking occurs on Sunburst Drive. 3/19/2013 Be r k e l e y D e n v e r L o s A n g e l e s S a c r a m e n t o March 19, 2013 Va i l G o l f C l u b Ba n q u e t R o o m U s e A n a l y s i s Pr e s e n t e d t o : To w n o f V a i l Va i l R e c r e a t i o n D i s t r i c t Pr e s e n t e d b y : Da n i e l R . G u i m o n d , P r i n c i p a l Ec o n o m i c & P l a n n i n g S y s t e m s , I n c . 3/19/2013 1 VG C B a n q u e t R o o m U s e A n a l y s i s Ec o n o m i c & P l a n n i n g S y s t e m s • Fu l l s e r v i c e e c o n o m i c c o n s u l t i n g f i r m • De n v e r , B e r k e l e y , S a c r a m e n t o , L o s A n g e l e s • Ex p e r t i s e – Re a l e s t a t e e c o n o m i c s – Ec o n o m i c d e v e l o p m e n t – Pu b l i c f i n a n c e – Fi s c a l a n d e c o n o m i c i m p a c t a n a l y s i s – La n d u s e p o l i c y • Sp e c i a l i z e d f o c u s – Pu b l i c f a c i l i t i e s – De m a n d a n d u t i l i z a t i o n 3/19/2013 2 VG C B a n q u e t R o o m U s e A n a l y s i s Sc o p e o f W o r k • Ex i s t i n g V G C F a c i l i t i e s a n d U t i l i z a t i o n • Co m p e t i t i v e F a c i l i t i e s – Pu b l i c a n d p r i v a t e f a c i l i t i e s i n t h e V a i l V a l l e y – We d d i n g s a n d o t h e r b a n q u e t f u n c t i o n s • Ut i l i z a t i o n F o r e c a s t s – Nu m b e r o f f u n c t i o n s – Co s t s a n d r e v e n u e s u n d e r o p e r a t i n g a l t e r n a t i v e s • Ec o n o m i c I m p a c t s – Pr o j e c t e d a t t e n d a n c e – Di r e c t r e v e n u e s ( l o d g i n g , r e t a i l , o t h e r ) – Re l a t e d e c o n o m i c a c t i v i t y 3/19/2013 3 VG C B a n q u e t R o o m U s e A n a l y s i s Pr o p o s e d B u i l d i n g R e n o v a t i o n s 3/19/2013 4 VG C B a n q u e t R o o m U s e A n a l y s i s We d d i n g B a n q u e t L a y o u t 3/19/2013 5 VG C B a n q u e t R o o m U s e A n a l y s i s Ma j o r F i n d i n g s - M a r k e t • VG C r e n o v a t i o n i m p r o v e s g o l f c o u r s e o p e r a t i o n s – Se p a r a t e b a r a n d g r i l l e – De d i c a t e d b a n q u e t r o o m  Ca t e r i n g k i t c h e n  Pr e - f u n c t i o n r o o m • Ba n q u e t r o o m c o u l d c a p t u r e 5 0 w e d d i n g s p e r y e a r – Hi g h l y d e s i r e d l o c a t i o n a n d s e t t i n g – Av e r a g e s i z e 1 3 0 g u e s t s – Ju n e t o S e p t e m b e r w e e k e n d n i g h t s p e a k s e a s o n – $3 , 0 0 0 p e r n i g h t p e a k r e n t a l f e e • Co u l d a l s o a t t r a c t l i m i t e d c o r p o r a t e a n d c o m m u n i t y u s e – Co r p o r a t e o f f - s i t e d i n n e r s : 5 p e r y e a r – Co m m u n i t y u s e : 1 5 p e r y e a r 3/19/2013 6 VG C B a n q u e t R o o m U s e A n a l y s i s Ma j o r F i n d i n g s - M a r k e t • Va i l V a l l e y h a s a p p r o x i m a t e l y 6 0 0 w e d d i n g s a y e a r – Do n o v a n P a v i l i o n  10 5 t o t a l e v e n t s – 3 2 c o m m u n i t y  60 w e d d i n g s p e r y e a r  Av e r a g e s i z e – 1 5 0 p e r w e d d i n g  Pe a k w e e k e n d r e n t a l - $ 4 , 5 9 5 i n 2 0 1 3 – Ea g l e V a i l P a v i l i o n  12 5 t o t a l e v e n t s  25 t o 3 0 w e d d i n g s p e r y e a r • Se l e c t r e s o r t h o t e l s a l s o h o s t w e d d i n g – Ma j o r c o m p e t i t o r s a r e a t l e a s t d o u b l e t h e c o s t – 30 t o 7 5 w e d d i n g s p e r v e n u e 3/19/2013 7 VG C B a n q u e t R o o m U s e A n a l y s i s Ma j o r F i n d i n g s # o f # o f A v e r a g e T o t a l R e n t R o o m Fu n c t i o n T y p e F u n c t i o n s F u n c t i o n D a y s A t t e n d a n c e A t t e n d a n c e R a t e R e v e n u e s Op t i o n 1 : B a n q u e t R o o m R e n t a l Go l f T o u r n a m e n t s 6 6 6 0 3 6 0 $ 0 $ 0 W e d d i n g s / B a n q u e t s 5 0 5 0 1 3 0 6 , 5 0 0 $ 3 , 0 0 0 $ 1 5 0 , 0 0 0 Co r p o r a t e O f f s i t e 5 5 10 0 50 0 $2 , 5 0 0 $ 1 2 , 5 0 0 To t a l P r i v a t e F u n c t i o n s 61 6 1 - - - 7 , 3 6 0 - - - $ 1 6 2 , 5 0 0 Co m m u n i t y M e e t i n g s 1 5 15 40 6 0 0 $5 0 0 $ 7 , 5 0 0 To t a l A l l F u n c t i o n s 76 7 6 - - - 7 , 9 6 0 - - - $ 1 7 0 , 0 0 0 Op t i o n 2 : W i t h L i q u o r L i c e n s e Go l f T o u r n a m e n t s 6 6 6 0 3 6 0 $ 0 $ 0 W e d d i n g s / B a n q u e t s 4 5 4 5 1 3 0 5 , 8 5 0 $ 3 , 0 0 0 $ 1 3 5 , 0 0 0 Co r p o r a t e O f f s i t e 5 5 10 0 50 0 $2 , 5 0 0 $ 1 2 , 5 0 0 To t a l P r i v a t e F u n c t i o n s 56 5 6 - - - 6 , 7 1 0 - - - $ 1 4 7 , 5 0 0 Co m m u n i t y M e e t i n g s 1 5 15 40 6 0 0 $5 0 0 $ 7 , 5 0 0 To t a l A l l F u n c t i o n s 71 7 1 - - - 7 , 3 1 0 - - - $ 1 5 5 , 0 0 0 So u r c e : E c o n o m i c & P l a n n i n g S y s t e m s 3/19/2013 8 VG C B a n q u e t R o o m U s e A n a l y s i s Ma j o r F i n d i n g s – E c o n o m i c & F i n a n c i a l • VG C w o u l d g e n e r a t e a n e t p r o f i t o f $ 5 1 , 0 0 0 b a s e d o n r o o m re n t a l o n l y • Pr o v i d i n g b e v e r a g e s e r v i c e c o u l d i n c r e a s e r e v e n u e s t o $1 3 0 , 0 0 0 p e r y e a r • To t a l w e d d i n g s p e n d i n g = $ 5 . 0 m i l l i o n + / - p e r y e a r • Sa l e s t a x r e v e n u e s = $ 1 3 7 , 0 0 0 t o $ 1 5 0 , 0 0 0 y e a r • Lo d g i n g t a x r e v e n u e s = $ 1 2 4 , 0 0 0 t o $ 1 3 7 , 0 0 0 y e a r 3/19/2013 9 VG C B a n q u e t R o o m U s e A n a l y s i s Ba n q u e t R o o m A n n u a l R e v e n u e s 3/19/2013 10 VG C B a n q u e t R o o m U s e A n a l y s i s 3/19/2013 Vail Town Council Update Vail Golf and Nordic Club House Renovation Staff Recommendation The staff recommends that the Vail Town Council, as the property owner of the Vail Golf Couse, authorize the project team to make the following revisions to the proposed project: 1.A reduction in capacity of the banquet room from 200 to 160 people 2.A prohibition against parking on Sunburst Drive, and 3.A requirement to implement a valet parking program to meet the parking needs of the clubhouse and to ensure no parking occurs on Sunburst Drive. 3/19/2013 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: March 19, 2013 ITEM/TOPIC: Appoint three members to the Art in Public Places (AIPP); one member and two alternates to the Building and Fire Codes Appeals Board (B&FCAB); two members to the Design Review Board (DRB); and three members to the Planning and Environmental Commission (PEC). PRESENTER(S): Pam Brandmeyer ACTION REQUESTED OF COUNCIL: The Council interviewed all interested parties at the work session and Council should appoint three members to the AIPP for two year terms; one member and two alternates to the B&FCAB for five year terms; two members to the DRB for two year terms; and three members to the PEC for two year terms at the evening meeting. BACKGROUND: The Town received ten letters of interest for the open positions on the AIPP, B&FCAB, DRB and PEC as follows (incumbent board members are asterisked): AIPP: Jennifer Mason * B&FCAB: Kathy Langenwalter *; Beth Levine; Mark Donaldson; Mark Hallenbeck DRB: Brian Gillette *;Tom Du Bois * PEC: Michael Kurz *; Luke Cartin *; Pamela Hopkins* STAFF RECOMMENDATION: Please appoint three members to the AIPP; one member and two alternates to the B&FCAB; two members to the DRB; and three members to the PEC at the evening meeting. 3/19/2013 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: March 19, 2013 ITEM/TOPIC: First reading of Ordinance No. 6, Series 2013 supplementing the 2013 budget PRESENTER(S): Kathleen Halloran ACTION REQUESTED OF COUNCIL: Approve or approve with amendments Ordinance No. 6, Series 2013 BACKGROUND: Please see attached memo STAFF RECOMMENDATION: Approve or approve with amendments Ordinance No. 6, Series 2013 ATTACHMENTS: 1st Supp 2013 3/19/2013 TO: Vail Town Council FROM: Finance Department DATE: March 19, 2013 SUBJECT: 2012 Results and 2013 Supplemental Appropriation I. SUMMARY The completion of the 2012 financials sets the stage for this supplemental appropriation of 2013 with the identification of capital projects that span more than one year and need to have funding re-appropriated to the current year. In Tuesday evening’s session, you will be asked to approve the first reading of Ordinance No. 6 making supplemental appropriations and adjustments to the 2013 budget. The following information is provided for your review:  Summary of Revenue, Expenditures, and Changes in Fund Balances – 2012 Actual Compared with Amended Budget and 2013 including the proposed first supplemental appropriation  Ordinance No. 6, Series 2013 II. DISCUSSION 2012 RESULTS Across all funds and revenue accounts for 2012, total revenue of $51.3 million was nearly flat with 2011. Although sales tax collections increased from the prior year, it was offset by declines in other revenue sources such as parking, property tax, and county road and bridge tax. Sales tax collections ended the year on a high note with $20.0 million exceeding the previous record reached in 2008 by 2% and increasing 2.4% from the prior year. Summer sales tax collections increased 5.5 percent from the prior summer which was also a record. Despite slow- to-start winter conditions in November, the town experienced an increase in economic vitality due to a recovering economy, an increase in international tourism and a strong summer season. Real estate transfer tax collections in 2012 of $5.5 million increased 24 percent from prior year due to strong activity in “base” real estate sales. Sales from major redevelopment projects represented a smaller portion of the 2012 revenue than prior years, but these collections may vary greatly each year. Construction Use Tax collections were at an all time high of $1.2 million, an increase of 65% from prior year. Construction permits and fees of $1.5 million also increased 29% from prior year. 3/19/2013 - 2 - Ski Lift tax collections of $3.4 million were down 2.7% from prior year. Parking revenue for the calendar year was down from prior year. Daily sales in the structures saw a decrease of $504,000, or 15.2% while parking passes were down $65.5K, or 9.2%. Expenditures were favorable to budget, with General Fund operating expenditures of $28.8 million coming in below budget by $1.2 million, or 4.1%. The savings came from general operating savings of $767,000, salary and benefit savings of approximately $246,000 and heavy equipment charges of $165,000. Operational savings included utilities of $200K, building repairs of $66K, credit card fee savings of $47K, professional development of $63K, professional dues of $64K, and other savings relating to a slow start to snowy conditions in November/December such as cinders/mag chloride of $35K and snowmelt of $45K. Also relating to winter conditions was a savings in heavy equipment charges in the streets department of $140K, due to less snow plow and snow equipment usage. As a result, the General Fund fund balance ending December 2012 totals $23.7 million, or 79% of annual revenues. After the $8.0 million contribution to the payoff of Timber Ridge debt, $1.1 million of special events funded by reserves and the 2013 general operating budget, the General Fund reserves are projected at a total of $14.5 million, or 48% of annual revenues. The town saved $1.9 million in the Capital Projects Fund and $421,000 in the RETT Fund during 2012. While $660K of these savings is the result of cancelled or delayed projects, the remainder is due to cost savings on capital projects and operational savings in the parks department. 2013 SUPPLEMENTAL APPROPRIATION The main purpose of this supplemental is to re-appropriate funds for 2013 capital projects that were started in 2012 and are continuing into this year, or projects that did not begin as planned in 2012. There are also adjustments needed to reflect events or decisions that occurred after the 2013 budget was finalized. General Fund Revenue will be adjusted by a total increase of $9,500 relating to permit fees paid by limousine companies. General Fund expenditures are proposed to increase a total of $81,500:  Roger Cotton Brown has requested an additional $50,000 to complete the two-hour version of the Vail 50th DVD. The town has previously donated $45,000 to the overall project, which has been used toward completion of the one-hour production. Total estimated cost to create the two-hour version is $95,000. Roger has raised $45,000 through DVD sales and private donations and is requesting the remaining $50,000 to be funded by the town.  $23,500 for the Summer Air program (for total funding of $30,000) as approved by Council  $5,000 in expense relating to the limousine permitting process  $3,000 marketing plan expenditure for the Grand View facility as approved by Council 3/19/2013 - 3 - The above adjustments to the General Fund 2013 budget result in an estimated fund balance of $14.5 million by the end of 2013, or 48% of annual revenues. Capital Projects Fund Revenue will be adjusted by a total increase of $30,000 for the sale of a used fire truck. The Fire Department is requesting to use those dollars to outfit the existing reserve engine with additional equipment. Staff is requesting to supplement 2013 expenditures by a total of $7.1 million. Of this, $5.9 million represents projects budgeted in 2012 but not yet completed such as the West Lionshead Portal, Vail Village Information Center renovation, Guest Service Enhancements / Wayfinding, flood repairs, bus replacements, continued implementation of a new finance system and energy enhancement programs. Other requests included in this re-appropriation of funds involve project funding that is maintained from year to year such as the housing buy-down program. New projects or increases requested include:  $148,336 to replace the culvert at Bighorn Creek along Spruce Way in conjunction with a water main replacement to be done by Eagle River Water & Sanitation District  $40,000 to upgrade the laserfiche software so that it is compatible with the new finance and community development systems  $630,000 is proposed for parking improvements by Safeway such as sidewalks, curb and gutter, as well as lighting.  $190,000 increase in the budget for reconstruction of the Main Vail Fire Station (please see attached memo for details) plus $100,000 for employee housing units as approved by Council.  $25,000 for estimated consulting and legal fees should the town pursue redevelopment of Timber Ridge. Transfer of funds from the Vail Reinvestment Authority shows an adjustment of $3.7 million to reflect projects carried over from the prior year. All of the above adjustments will result in an estimated fund balance of $9.9 million by the end of 2013. Real Estate Transfer Tax (RETT) Fund Budgeted revenues will increase by $1.165 million for reimbursement from the VRD relating to redevelopment of the Clubhouse at the Vail Golf Course and Nordic Center. This was originally budgeted in 2012, and is being carried forward into 2013. Staff is requesting to supplement 2013 expenditures by a total of $12.9 million, all of which relate to re-appropriation of unspent dollars from 2012 to continue ongoing projects. However, staff is requesting to use $360,000 in savings from the frontage road bike paths completed in 2012 toward reconstruction of the streamwalk path into Ford Park. The current slope on the eastern side of the path is at a 17% grade, which is very steep for pedestrians. The reconstruction would reduce that grade to a maximum of 6 to 7% slope. Another transfer of funds discussed during the June 5, 2012 Council meeting is included as well, for an increase to the Ford Park project of $416,711 coming from the Ford Park / Tennis Center budget. These two transfers would bring the total Ford Park budget to $7.1 million. 3/19/2013 - 4 - The proposed budget adjustments will result in an estimated fund balance of $12.1 million by the end of 2013. Conference Center Fund The 2012 budget included the full cost of projects approved by voters, specifically $2.1 million contribution toward improvements to the Ford Park Amphitheater project, $3.8 million contribution toward a redevelopment of the Clubhouse at the Vail Golf Course and Nordic Center and $3.5 million contribution toward improvements to Ford Park. There were no Conference Center Funds spent on the Clubhouse at the Vail Golf Course and Nordic Center or on Ford Park improvements. Staff is requesting to re-appropriate these dollars for 2013. Approximately $1.2 million was spent on the Ford Amphitheater project, and staff is requesting to re-appropriate the remaining $843,000 to continue work. Dispatch Services Fund Dispatch Services is requesting a re-appropriation of $157,146 to continue an upgrade of the Intergraph system. Heavy Equipment Fund Two replacement vehicles were ordered (and budgeted for) in 2012, but delivery will take place in 2013. A re-appropriation of $180,200 is requested to cover payment for a Volvo truck and flatbed pickup. 3/19/2013 20 1 3 2 0 1 3 20 1 2 2 0 1 2 V a r i a n c e O r i g i n a l 1 s t P r o p o s e d Am e n d e d U n a u d i t e d F a v / ( U n f a v ) B u d g e t S u p p l e m e n t a l A m e n d e d C o m m e n t s Re v e n u e Lo c a l T a x e s : 1 8 , 9 0 0 , 0 0 0 $ 2 0 , 2 3 6 , 3 4 7 $ 1 , 3 3 6 , 3 4 7 $ 2 0 , 1 0 0 , 0 0 0 $ 2 0 , 1 0 0 , 0 0 0 $ S a l e s T a x S p l i t b / t G e n ' l F u n d & C a p i t a l F u n d 61 / 3 9 57 / 4 3 6 2 / 3 8 6 2 / 3 8 S a l e s T a x 1 1 , 5 3 0 , 0 0 0 $ 1 1 , 5 3 0 , 0 0 0 $ - $ 1 2 , 4 6 2 , 0 0 0 $ 1 2 , 4 6 2 , 0 0 0 $ P r o p e r t y a n d O w n e r s h i p 4 , 2 3 2 , 0 0 0 4 , 1 5 7 , 2 7 9 ( 7 4 , 7 2 1 ) 4 , 2 1 7 , 0 0 0 4 , 2 1 7 , 0 0 0 S k i L i f t T a x 3 , 4 9 2 , 0 0 0 3 , 4 3 3 , 6 8 6 ( 5 8 , 3 1 4 ) 3 , 4 9 2 , 0 0 0 3 , 4 9 2 , 0 0 0 F r a n c h i s e F e e s , P e n a l t i e s , a n d O t h e r T a x e s 1 , 0 3 7 , 7 5 3 1 , 0 0 3 , 3 1 8 ( 3 4 , 4 3 5 ) 1 , 0 7 4 , 4 4 2 1 , 0 7 4 , 4 4 2 Li c e n s e s & P e r m i t s 1, 1 5 5 , 0 0 0 1 , 4 7 0 , 5 8 8 3 1 5 , 5 8 8 1 , 2 8 0 , 5 8 0 9 , 5 0 0 1 , 2 9 0 , 0 8 0 Li m o p e r m i t t i n g In t e r g o v e r n m e n t a l R e v e n u e 1, 9 8 8 , 1 5 0 1 , 8 7 5 , 0 2 8 ( 1 1 3 , 1 2 2 ) 1 , 8 6 1 , 9 1 4 1 , 8 6 1 , 9 1 4 Tr a n s p o r t a t i o n C e n t e r s 3 , 8 3 9 , 0 0 0 3 , 4 6 4 , 5 4 6 ( 3 7 4 , 4 5 4 ) 3 , 8 5 1 , 0 0 0 3 , 8 5 1 , 0 0 0 Ch a r g e s f o r S e r v i c e s 8 2 9 , 5 9 6 9 1 9 , 8 0 0 90 , 2 0 4 7 5 9 , 3 4 7 7 5 9 , 3 4 7 Fi n e s & F o r f e i t u r e s 3 2 5 , 0 0 0 2 5 1 , 5 0 1 ( 7 3 , 4 9 9 ) 2 7 0 , 8 8 7 2 7 0 , 8 8 7 Ea r n i n g s o n I n v e s t m e n t s 1 1 6 , 9 0 0 1 3 7 , 6 8 1 2 0 , 7 8 1 1 7 5 , 0 0 0 1 7 5 , 0 0 0 Re n t a l R e v e n u e 9 2 9 , 8 1 6 8 3 2 , 1 3 4 ( 9 7 , 6 8 2 ) 9 0 5 , 6 0 5 9 0 5 , 6 0 5 Mi s c e l l a n e o u s a n d P r o j e c t R e i m b u r s e m e n t s 3 3 4 , 0 0 0 8 9 5 , 3 6 4 56 1 , 3 6 4 17 5 , 0 0 0 17 5 , 0 0 0 To t a l R e v e n u e 2 9 , 8 0 9 , 2 1 5 2 9 , 9 7 0 , 9 2 5 1 6 1 , 7 1 0 3 0 , 5 2 4 , 7 7 5 9 , 5 0 0 3 0 , 5 3 4 , 2 7 5 Ex p e n d i t u r e s Sa l a r i e s 1 3 , 8 3 3 , 2 7 1 1 3 , 3 5 5 , 9 3 9 47 7 , 3 3 2 1 3 , 9 9 1 , 0 3 6 1 3 , 9 9 1 , 0 3 6 Be n e f i t s 4 , 6 0 0 , 3 9 6 4 , 8 3 1 , 4 5 5 ( 2 3 1 , 0 5 9 ) 4, 7 5 4 , 7 4 1 4, 7 5 4 , 7 4 1 Su b t o t a l C o m p e n s a t i o n a n d B e n e f i t s 1 8 , 4 3 3 , 6 6 7 1 8 , 1 8 7 , 3 9 4 2 4 6 , 2 7 3 1 8 , 7 4 5 , 7 7 7 1 8 , 7 4 5 , 7 7 7 Co n t r i b u t i o n s a n d S p e c i a l E v e n t s 1 , 5 4 1 , 2 1 8 1 , 4 9 9 , 7 8 2 41 , 4 3 6 1, 5 4 8 , 6 4 8 5 0 , 0 0 0 1 , 5 9 8 , 6 4 8 Va i l 5 0 t h D V D f u n d i n g r e q u e s t Al l O t h e r O p e r a t i n g E x p e n s e s 6 , 6 2 5 , 2 5 1 5 , 8 5 7 , 5 6 7 7 6 7 , 6 8 4 6 , 8 1 2 , 5 9 3 3 1 , 5 0 0 6 , 8 4 4 , 0 9 3 Su m m e r A i r p r o g r a m $ 2 3 . 5 K ; L i m o p e r m i t t i n g ex p e n s e $ 5 K ; G r a n d V i e w m a r k e t i n g p l a n $ 3 K He a v y E q u i p m e n t O p e r a t i n g C h a r g e s 2 , 2 7 8 , 3 0 4 2 , 1 2 9 , 0 4 8 1 4 9 , 2 5 6 2 , 2 8 2 , 7 9 6 2, 2 8 2 , 7 9 6 He a v y E q u i p m e n t R e p l a c e m e n t C h a r g e s 5 4 7 , 0 0 8 5 3 0 , 5 6 0 1 6 , 4 4 8 56 0 , 2 8 4 5 6 0 , 2 8 4 Di s p a t c h S e r v i c e s 5 7 5 , 7 0 6 5 7 2 , 7 0 6 3 , 0 0 0 5 6 9 , 1 9 3 56 9 , 1 9 3 To t a l E x p e n d i t u r e s 30 , 0 0 1 , 1 5 4 2 8 , 7 7 7 , 0 5 7 1 , 2 2 4 , 0 9 7 3 0 , 5 1 9 , 2 9 1 8 1 , 5 0 0 3 0 , 6 0 0 , 7 9 1 Re v e n u e O v e r ( U n d e r ) E x p e n d i t u r e s ( 1 9 1 , 9 3 9 ) 1 , 1 9 3 , 8 6 8 1 , 3 8 5 , 8 0 7 5 , 4 8 4 ( 7 2 , 0 0 0 ) ( 6 6 , 5 1 6 ) Tr a n s f e r t o C a p i t a l P r o j e c t s F u n d (5 2 , 0 0 0 ) ( 5 2 , 0 0 0 ) - - - Ti m b e r R i d g e I n v e s t m e n t - - - ( 8 , 0 0 0 , 0 0 0 ) ( 8 , 0 0 0 , 0 0 0 ) In v e s t m e n t i n T i m b e r R i d g e d e e d r e s t r i c t i o n s 20 1 5 W o r l d A l p i n e S k i C h a m p i o n s h i p s (2 5 0 , 0 0 0 ) ( 2 5 0 , 0 0 0 ) - ( 2 5 0 , 0 0 0 ) ( 2 5 0 , 0 0 0 ) Pr o - c y c l i n g e v e n t - - - ( 7 5 , 0 0 0 ) ( 7 5 , 0 0 0 ) 20 1 5 N a t i o n ' s E v e n t (3 7 5 , 0 0 0 ) ( 3 7 5 , 0 0 0 ) - ( 3 7 5 , 0 0 0 ) ( 3 7 5 , 0 0 0 ) Va i l ' s 5 0 t h A n n i v e r s a r y (3 5 0 , 0 0 0 ) ( 3 5 0 , 0 0 0 ) - - - Bu r t o n U S O p e n - - - ( 4 0 0 , 0 0 0 ) ( 4 0 0 , 0 0 0 ) - - Su r p l u s N e t o f T r a n s f e r s & N e w P r o g r a m s ( 1 , 2 1 8 , 9 3 9 ) 1 6 6 , 8 6 8 1 , 3 8 5 , 8 0 7 ( 9 , 0 9 4 , 5 1 6 ) ( 9 , 1 6 6 , 5 1 6 ) - - Be g i n n i n g F u n d B a l a n c e 2 3 , 5 4 6 , 2 8 5 2 3 , 5 4 6 , 2 8 5 - 2 2 , 3 2 7 , 3 4 6 1 , 3 8 5 , 8 0 7 2 3 , 7 1 3 , 1 5 3 En d i n g F u n d B a l a n c e 2 2 , 3 2 7 , 3 4 6 $ 2 3 , 7 1 3 , 1 5 3 $ 1 , 3 8 5 , 8 0 7 $ 1 3 , 2 3 2 , 8 3 0 $ 1 4 , 5 4 6 , 6 3 7 $ EH O P b a l a n c e i n c l u d e d i n e n d i n g f u n d b a l a n c e - no t s p e n d a b l e 69 0 , 0 0 0 $ 6 9 0 , 0 0 0 $ 6 9 0 , 0 0 0 $ 6 9 0 , 0 0 0 $ TO W N O F V A I L 2 0 1 3 P R O P O S E D B U D G E T SU M M A R Y O F R E V E N U E , E X P E N D I T U R E S A N D C H A N G E S I N F U N D B A L A N C E GE N E R A L F U N D 5 3/19/2013 20 1 3 20 1 2 2 0 1 2 V a r i a n c e O r i g i n a l 1 s t 2 0 1 3 Am e n d e d Un a u d i t e d Fa v / ( U n f a v ) B u d g e t S u p p l e m e n t a l P r o p o s e d Re v e n u e Lo c a l T a x e s : 1 8 , 9 0 0 , 0 0 0 $ 2 0 , 2 3 6 , 3 4 7 $ 1 , 3 3 6 , 3 4 7 $ 2 0 , 1 0 0 , 0 0 0 $ 2 0 , 1 0 0 , 0 0 0 $ S a l e s T a x S p l i t b / t G e n ' l F u n d & C a p i t a l F u n 61 / 3 9 57 / 4 3 6 1 / 3 9 6 2 / 3 8 S a l e s T a x 1 1 , 5 3 0 , 0 0 0 $ 1 1 , 5 3 0 , 0 0 0 $ - $ 1 2 , 4 6 2 , 0 0 0 $ 1 2 , 4 6 2 , 0 0 0 $ P r o p e r t y a n d O w n e r s h i p 4 , 2 3 2 , 0 0 0 4 , 1 5 7 , 2 7 9 ( 7 4 , 7 2 1 ) $ 4 , 2 1 7 , 0 0 0 4 , 2 1 7 , 0 0 0 S k i L i f t T a x 3 , 4 9 2 , 0 0 0 3 , 4 3 3 , 6 8 6 ( 5 8 , 3 1 4 ) $ 3 , 4 9 2 , 0 0 0 3 , 4 9 2 , 0 0 0 F r a n c h i s e F e e s , P e n a l t i e s , a n d O t h e r T a x e s 1, 0 3 7 , 7 5 3 1 , 0 0 3 , 3 1 8 ( 3 4 , 4 3 5 ) $ 1 , 0 7 4 , 4 4 2 1 , 0 7 4 , 4 4 2 Li c e n s e s & P e r m i t s 1, 1 5 5 , 0 0 0 1 , 4 7 0 , 5 8 8 3 1 5 , 5 8 8 $ 1 , 2 8 0 , 5 8 0 9 , 5 0 0 1 , 2 9 0 , 0 8 0 In t e r g o v e r n m e n t a l R e v e n u e 1, 9 8 8 , 1 5 0 1 , 8 7 5 , 0 2 8 ( 1 1 3 , 1 2 2 ) $ 1 , 8 6 1 , 9 1 4 1 , 8 6 1 , 9 1 4 Tr a n s p o r t a t i o n C e n t e r s 3 , 8 3 9 , 0 0 0 3 , 4 6 4 , 5 4 6 ( 3 7 4 , 4 5 4 ) $ 3 , 8 5 1 , 0 0 0 3 , 8 5 1 , 0 0 0 Ch a r g e s f o r S e r v i c e s 82 9 , 5 9 6 9 1 9 , 8 0 0 90 , 2 0 4 $ 7 5 9 , 3 4 7 7 5 9 , 3 4 7 Fi n e s & F o r f e i t u r e s 3 2 5 , 0 0 0 2 5 1 , 5 0 1 ( 7 3 , 4 9 9 ) $ 2 7 0 , 8 8 7 2 7 0 , 8 8 7 Ea r n i n g s o n I n v e s t m e n t s 1 1 6 , 9 0 0 1 3 7 , 6 8 1 2 0 , 7 8 1 $ 1 7 5 , 0 0 0 1 7 5 , 0 0 0 Re n t a l R e v e n u e 9 2 9 , 8 1 6 8 3 2 , 1 3 4 ( 9 7 , 6 8 2 ) $ 9 0 5 , 6 0 5 9 0 5 , 6 0 5 Mi s c e l l a n e o u s a n d P r o j e c t R e i m b u r s e m e n t s 3 3 4 , 0 0 0 8 9 5 , 3 6 4 56 1 , 3 6 4 $ 17 5 , 0 0 0 17 5 , 0 0 0 To t a l R e v e n u e 2 9 , 8 0 9 , 2 1 5 2 9 , 9 7 0 , 9 2 5 1 6 1 , 7 1 0 3 0 , 5 2 4 , 7 7 5 9 , 5 0 0 3 0 , 5 3 4 , 2 7 5 Ex p e n d i t u r e s b y T y p e : Mu n i c i p a l S e r v i c e s : T o w n O f f i c i a l s 1 , 4 3 7 , 1 3 4 1 , 2 9 1 , 4 6 7 ( 1 4 5 , 6 6 7 ) 1 , 4 2 3 , 6 5 4 1 , 4 2 3 , 6 5 4 A d m i n i s t r a t i v e S e r v i c e s & R i s k M a n a gem e n t 3, 6 8 3 , 1 9 5 3 , 5 8 1 , 5 7 2 ( 1 0 1 , 6 2 3 ) 3 , 8 8 4 , 5 1 0 3 , 8 8 4 , 5 1 0 C o m m u n i t y D e v e l o p m e n t & H o u s i n g 1 , 6 1 1 , 9 7 9 1 , 5 0 3 , 1 8 2 ( 1 0 8 , 7 9 8 ) 1 , 5 6 2 , 0 4 6 1 , 5 6 2 , 0 4 6 P o l i c e 4, 6 2 1 , 4 2 3 4 , 2 6 1 , 1 0 1 ( 3 6 0 , 3 2 2 ) 4 , 6 9 9 , 0 6 9 5 , 0 0 0 4 , 7 0 4 , 0 6 9 P o l i c e C o m m u n i c a t i o n s 5 7 5 , 7 0 6 5 7 2 , 7 0 6 ( 3 , 0 0 0 ) 5 6 9 , 1 9 3 5 6 9 , 1 9 3 F i r e 3, 1 7 9 , 3 2 1 3 , 2 7 6 , 3 5 2 9 7 , 0 3 1 3 , 2 6 9 , 0 0 0 3 , 2 6 9 , 0 0 0 P u b l i c W o r k s & S t r e e t s 3 , 6 7 4 , 7 3 3 3 , 4 4 1 , 8 8 4 ( 2 3 2 , 8 4 9 ) 3 , 7 7 8 , 1 7 8 3 , 7 7 8 , 1 7 8 T r a n s p o r t a t i o n & P a r k i n g 4 , 9 7 4 , 0 3 2 4 , 9 1 5 , 1 9 1 ( 5 8 , 8 4 1 ) 5 , 0 1 1 , 1 6 1 5 , 0 1 1 , 1 6 1 F a c i l i t i e s 3, 6 8 8 , 8 4 5 3 , 4 2 8 , 8 3 0 ( 2 6 0 , 0 1 5 ) 3 , 7 5 4 , 3 7 4 3 , 0 0 0 3 , 7 5 7 , 3 7 4 L i b r a r y 8 1 6 , 7 5 1 7 9 5 , 6 2 0 ( 2 1 , 1 3 1 ) 8 1 3 , 9 5 9 8 1 3 , 9 5 9 E c o n o m i c D e v e l o p m e n t 1 , 7 3 8 , 0 3 5 1 , 7 0 9 , 1 5 1 ( 2 8 , 8 8 4 ) 1 , 7 5 4 , 1 4 7 7 3 , 5 0 0 1 , 8 2 7 , 6 4 7 To t a l E x p e n d i t u r e s 3 0 , 0 0 1 , 1 5 4 2 8 , 7 7 7 , 0 5 7 ( 1 , 2 2 4 , 0 9 7 ) 3 0 , 5 1 9 , 2 9 1 8 1 , 5 0 0 3 0 , 6 0 0 , 7 9 1 Re v e n u e O v e r ( U n d e r ) E x p e n d i t u r e s (1 9 1 , 9 3 9 ) 1 , 1 9 3 , 8 6 8 1 , 3 8 5 , 8 0 7 5 , 4 8 4 ( 7 2 , 0 0 0 ) ( 6 6 , 5 1 6 ) Tr a n s f e r t o C a p i t a l P r o j e c t s F u n d (5 2 , 0 0 0 ) ( 5 2 , 0 0 0 ) - - - Ti m b e r R i d g e B u y - D o w n - - - ( 8 , 0 0 0 , 0 0 0 ) ( 8 , 0 0 0 , 0 0 0 ) 20 1 5 W o r l d A l p i n e S k i C h a m p i o n s h i p s (2 5 0 , 0 0 0 ) ( 2 5 0 , 0 0 0 ) - ( 2 5 0 , 0 0 0 ) ( 2 5 0 , 0 0 0 ) Pr o - c y c l i n g e v e n t - - - ( 7 5 , 0 0 0 ) ( 7 5 , 0 0 0 ) 20 1 5 N a t i o n ' s E v e n t (3 7 5 , 0 0 0 ) ( 3 7 5 , 0 0 0 ) - ( 3 7 5 , 0 0 0 ) ( 3 7 5 , 0 0 0 ) Va i l ' s 5 0 t h A n n i v e r s a r y (3 5 0 , 0 0 0 ) ( 3 5 0 , 0 0 0 ) - - - Bu r t o n U S O p e n - - - ( 4 0 0 , 0 0 0 ) ( 4 0 0 , 0 0 0 ) To t a l E x p e n d i t u r e s 31 , 0 2 8 , 1 5 4 2 9 , 8 0 4 , 0 5 7 ( 1 , 2 2 4 , 0 9 7 ) 3 9 , 6 1 9 , 2 9 1 3 9 , 7 0 0 , 7 9 1 Su r p l u s N e t o f T r a n s f e r s & N e w P r o g r a m s ( 1 , 2 1 8 , 9 3 9 ) 1 6 6 , 8 6 8 1 , 3 8 5 , 8 0 7 ( 9 , 0 9 4 , 5 1 6 ) ( 9 , 1 6 6 , 5 1 6 ) Be g i n n i n g F u n d B a l a n c e 2 3 , 5 4 6 , 2 8 5 2 3 , 5 4 6 , 2 8 5 2 1 , 6 4 5 , 2 2 4 2 2 , 3 2 7 , 3 4 6 1 , 3 8 5 , 8 0 7 2 3 , 7 1 3 , 1 5 3 En d i n g F u n d B a l a n c e 2 2 , 3 2 7 , 3 4 6 $ 2 3 , 7 1 3 , 1 5 3 $ 2 3 , 0 3 1 , 0 3 1 $ 1 3 , 2 3 2 , 8 3 0 $ 1 4 , 5 4 6 , 6 3 7 $ EH O P b a l a n c e i n c l u d e d i n e n d i n g f u n d ba l a n c e - n o t s p e n d a b l e 69 0 , 0 0 0 $ 6 9 0 , 0 0 0 $ 6 9 0 , 0 0 0 $ TO W N O F V A I L 2 0 1 3 P R O P O S E D B U D G E T SU M M A R Y O F R E V E N U E , E X P E N D I T U R E S A N D C H A N G E S I N F U N D B A L A N C E GE N E R A L F U N D 6 3/19/2013 20 1 3 2 0 1 3 20 1 2 2 0 1 2 V a r i a n c e O r i g i n a l 1 s t P r op o s e d Am e n d e d U n a u d i t e d F a v / ( U n f a v ) B u d g e t S u p p l e m e n t a l A m e n d e d C o m m e n t s Re v e n u e To t a l S a l e s T a x R e v e n u e : 1 8 , 9 0 0 , 0 0 0 $ 20 , 2 3 6 , 3 4 7 $ 1, 3 3 6 , 3 4 7 $ 2 0 , 1 0 0 , 0 0 0 $ 2 0 , 1 0 0 , 0 0 0 $ S a l e s T a x S p l i t b e t w e e n G e n e r a l F u n d & Ca p i t a l F u n d 61 / 3 9 5 7 / 4 3 6 2 / 3 8 6 2 / 3 8 Sa l e s T a x - C a p i t a l P r o j e c t s F u n d 7 , 3 7 0 , 0 0 0 $ 8 , 7 0 6 , 3 4 7 $ 1 , 3 3 6 , 3 4 7 $ 7 , 6 3 8 , 0 0 0 $ 7 , 6 3 8 , 0 0 0 $ Us e T a x 1 , 2 0 0 , 0 0 0 1 , 2 2 1 , 7 3 4 2 1 , 7 3 4 1 , 0 0 0 , 0 0 0 1 , 0 0 0 , 0 0 0 Fe d e r a l G r a n t R e v e n u e 1 , 1 8 4 , 0 0 0 7 2 6 , 4 4 4 ( 4 5 7 , 5 5 6 ) - - 2 0 1 2 : $ 3 9 4 . 4 K f o r b r i d g e r e c o n s t r u c t i o n ; $3 2 1 . 9 K f o r b u s e s p u r c h a s e d e a r l i e r t h i s y e a r Ot h e r S t a t e R e v e n u e - - 2 0 0 , 0 0 0 2 0 0 , 0 0 0 C D O T s h a r e o f f u n d i n g f o r S i m b a R u n U n d e r p a s s s t u d y ( 5 0 / 5 0 w i t h T O V ) Le a s e R e v e n u e 1 8 8 , 1 6 0 1 9 2 , 7 1 0 4 , 5 5 0 1 9 2 , 6 6 0 1 9 2 , 6 6 0 P e r V a i l C o m m o n s c o m m e r c i a l a n d r e s i d e n t i a l l e a s e s Em p l o y e e H o u s i n g F e e - I n - L i e u 7 0 , 0 0 0 1 3 2 , 6 1 7 6 2 , 6 1 7 - - Pr o j e c t R e i m b u r s e m e n t 1 7 4 , 4 3 5 2 4 5 , 1 9 2 7 0 , 7 5 7 - - 20 1 2 : $ 1 1 1 K s h a r e d c o s t s f o r I - 7 0 N o i s e p r o j e c t s ( h o m e o w n e r s $ 8 K , C D O T $ 9 3 K a n d E R W S D $ 1 0 K ) ; $ 2 8 , 7 8 3 en e r g y r e b a t e s ; $ 3 4 , 6 5 2 r e i m b f r o m V R D f o r t e n a n t f i n i s h e s in W e l c o m e C e n t e r o f f i c e s p a c e ; $ 2 0 K C D O T F t g R d re i m b f r o m V a i l R e s o r t s TR A H C 26 8 , 0 9 4 2 6 8 , 0 9 4 P r i n c i p a l a n d i n t e r e s t o n l o a n s t o T R A H C Ea r n i n g s o n I n v e s t m e n t s a n d O t h e r 8 1 , 0 0 0 1 3 0 , 1 4 5 4 9 , 1 4 5 5 7 , 2 9 5 3 0 , 0 0 0 8 7 , 2 9 5 $ 3 0 K s a l e o f o l d f i r e t r u c k To t a l R e v e n u e 1 0 , 2 6 7 , 5 9 5 1 1 , 3 5 5 , 1 8 9 1 , 0 8 7 , 5 9 4 9 , 3 5 6 , 0 4 9 3 0 , 0 0 0 9 , 3 8 6 , 0 4 9 Bu s S h e l t e r s 3 0 , 0 0 0 3 0 , 0 0 0 - 3 0 , 0 0 0 - 3 0 , 0 0 0 A n n u a l m a i n t e n a n c e Pa r k i n g S t r u c t u r e s 6 7 0 , 0 0 0 2 6 1 , 2 3 3 4 0 8 , 7 6 7 6 0 0 , 0 0 0 6 5 , 0 0 0 6 6 5 , 0 0 0 Re - a p p r o p r i a t i o n w o u l d b e u s e d t o o v e r ha u l e l e c t r i c a l s y s t e m / c on d u i t a n d t o r e n o v a t e e a s t stairs at LH parking st r u c t u r e Fa c i l i t i e s C a p i t a l M a i n t en a n c e 8 9 8 , 9 9 9 5 1 6 , 7 2 8 3 8 2 , 2 7 1 5 9 2 , 0 0 0 - 5 9 2 , 0 0 0 20 1 3 i n c l u d e s r e n o v a t i o n o f l o c k e r s a n d r e s t r o o m s a t V a i l T r a n s i t , b o i l e r r e p l a c e m e n t f o r P o l i c e , n e w r o o f o n P W Ad m i n b u i l d i n g , r e p a i r s a t E a s t V a i l F i r e S t a t i o n a n d o t h e r m a i n t e n a n c e i t e m s Go r e R a n g e C o n d o U n i t s 2 E & 3 W 3 0 , 0 0 0 3 0 , 0 0 0 - - - - Go r e R a n g e T o w n h o m e s s p e c i a l a s s e s s m en t f o r e x t e r i o r i m p r o v e m e n t s s u c h a s s t a i r w a y s a n d d e c k s ( 3 u n i t s , $1 0 K e a c h ) Cr e e k s i d e H o u s i n g I m p r o v e m e n t s 4 0 0 , 8 0 0 4 0 0 , 8 0 0 - - - - Ne e d t o g u t p l u m b i n g ; e l e c t r i c a l w i r i n g ; r o o f i n g , e t c . ; a s be s t o s a n d m o l d r e m e d i a t i o n ; 4 u n i t s w e r e c o m p l e t e d i n 20 1 0 ; 4 i n 2 0 1 1 ; c o m p l e t e r e m a i n i n g 4 u n i t s i n 20 1 2 a n d r e p l a c e e x t e r i o r si d i n g , s t a i rs and decks Do n o v a n P a r k P a v il i o n 5 0 , 0 0 0 5 0 , 0 0 0 - 5 0 , 0 0 0 5 0 , 0 0 0 20 1 2 : $ 5 0 K f u r n i t u r e r e p l a c e m e n t ; 2 0 1 4 : $ 4 0 0 K t o c h a n g e v e n t i l a t i o n & i m p r o v e n o i s e a n d $ 2 7 0 K t o r e p l a c e he a t i n g / a i r s y s t e m ; 2 0 1 6 $ 5 0 K f u r n i t u r e r e p l a c e m e n t St r e e t L i g h t I m p r o v e m e n t s 5 0 , 0 0 0 4 9 , 9 5 4 4 6 5 0 , 0 0 0 - 5 0 , 0 0 0 N e w s t r e e t l i g h t s a n d t o r e f u r b i s h r e s i d e n t i a l l i g h t i n g Ca p i t a l S t r e e t M a i n t e n a n c e 8 4 0 , 0 7 8 6 7 3 , 5 4 5 1 6 6 , 5 3 3 7 3 5 , 9 0 0 - 7 3 5 , 9 0 0 O n - g o i n g m a i n t e n a n c e t o r o a d s a n d b r i d g e s i n c l u d i n g a s p h a l t o v e r l a y s , p a t c h i n g a n d r e p a i r s Re l o c a t i o n o f R e c y c l i n g C e n t e r 1 4 0 , 0 0 0 1 , 4 1 8 1 3 8 , 5 8 3 - - - R e l o c a t i o n o f r e c y c l i n g c e n t e r c u r r e n t l y a t C o m m u n i t y D e v e l o p m e n t p a r k i n g a r e a : C a n c e l l e d Fl o o d i n c i d e n t r e p a i r s 3 4 9 , 1 9 2 3 6 3 , 4 4 6 ( 1 4 , 2 5 4 ) - 1 4 8 , 3 3 6 1 4 8 , 3 3 6 Re p l a c e m e n t o f B i g h o r n C r e e k c u l v e r t a l o n g S p r u c e W a y t o c o i n c i d e w i t h E R W S D r e l o c a t i o n o f w a t e r m a i n in f r a s t r u c t u r e a t s a m e l o c a t i o n Fi r e T r u c k R e p l a c e m e n t 5 9 0 , 0 0 0 5 7 7 , 5 7 4 1 2 , 4 2 6 - 4 2 , 4 2 6 4 2 , 4 2 6 20 1 2 r e p l a c e p u m p e r t r u c k f r o m 1 9 9 4 ; r e - a p p r o p r i a t e $ 1 2 K r e m a i n d e r p l u s $ 3 0 K f r o m s a l e o f o l d f i r e t r u c k f o r eq u i p m e n t o n t h e t r u c k ; 2 0 1 4 r e p l a c e p u m p e r t r u c k f r o m 1 9 9 9 Au d i o V i s u a l C a p i t a l M a i n t e n a n c e - - 4 0 , 0 0 0 - 4 0 , 0 0 0 20 1 3 : $ 3 0 K f o r r e p l a c e m e n t o f e n t i r e A / V s y s t em a t D o n o v a n ; $ 1 0 K a n n u a l m t c e /r e p l a c e m e n t o f a u d i o - v i s u a l eq u i p m e n t i n t o w n b u i l d i n g s s u c h a s M u n i c i p a l B l d g ; G r a n d V i e w , L H W e l c o m e C e n t e r , e t c . To w n - w i d e c a m e r a s y s t e m 1 2 , 0 0 0 4 , 9 2 4 7 , 0 7 6 2 3 , 0 0 0 7 , 0 7 6 3 0 , 0 7 6 $1 2 K p e r y e a r f o r r e p l a c e m e n t o f c a m e r a s a n d e q u i p m e n t ( 8 9 c a m e r a s a n d 4 r e c o r d e r s a r o u n d t o w n s o f a r ) ; Re c o r d e r s c o s t $ 7 - 8 K e a c h ; c a m e r a s r a n g e f r o m $ 8 0 0 - $ 3 8 0 0 e a c h ; R e p l a c i n g t h r e e D V R ' s i n 2 0 1 3 Do c u m e n t I m a g i n g 1 0 5 , 0 0 0 1 0 8 , 4 3 9 ( 3 , 4 3 9 ) 3 0 , 0 0 0 4 0 , 0 0 0 7 0 , 0 0 0 U p g r a d e o f l a s e r f i c h e s o f t w a r e t o e n a b l e i n t e g r a t i o n w i t h n e w F i n a n c e a n d C o m m D e v s y s t e m s So f t w a r e L i c e n s i n g 4 0 , 0 0 0 4 1 , 8 4 3 ( 1 , 8 4 3 ) 4 8 , 0 0 0 - 4 8 , 0 0 0 A n n u a l r e n e w a l o f s o f t w a r e l i c e n s e s Ha r d w a r e P u r c h a s e s 1 0 6 , 9 0 0 1 4 8 , 6 6 3 ( 4 1 , 7 6 3 ) 5 0 , 0 0 0 - 5 0 , 0 0 0 Up g r a d e M i c r o s o f t p r o d u c t s o n a l l e q u i p m e n t ; r e n e w l i c e n s e s i n f u t u r e ; 2 0 1 2 $ 1 6 K I p a d s p u r c h a s e d f o r b o a r d s ; la r g e s p o r t i o n o f 2 0 1 2 e x p e n d i t u r e s r e l a t e d t o t h e t o w n ' s r e m o t e d e s k t o p s e r v e r , o r R D S Da t a C e n t e r ( C o m p u t e r R o o m s ) 1 5 , 0 0 0 1 2 , 9 9 0 2 , 0 1 0 1 5 , 0 0 0 - 1 5 , 0 0 0 B a s e d o n a n n u a l r e p l a c e m e n t s c h e d u l e o f s e c u r i t y a n d p o w e r s y s t e m s f o r 3 c o m p u t e r r o o m s We b s i t e a n d e - c o m m e r c e 6 1 , 7 0 0 8 , 8 7 5 5 2 , 8 2 5 3 1 , 0 0 0 5 2 , 8 2 5 8 3 , 8 2 5 R e - a p p r o p r i a t e t o c o n t i n u e w e b s i t e r e d e v e l o p m e n t a n d n e w w e b s e r v i c e s ; I n t e r n e t s e c u r i t y & a p p l i c a t i o n i n t e r f a c e s Co m m D e v A r c G I S S y s t e m - - 2 8 , 0 0 0 - 2 8 , 0 0 0 We b a c c e s s t o t o w n G I S i n f o r m a t i o n ( s i m i l a r t o C o u n t y ' s w e b s i t e G I S p r o d u c t ) ; 2 0 1 3 e x penditure to link the system to l a s e r f i c h e s o c u s t o m e r s c a n a c c e s s T O V z o n i n g , D R B r u l e s , a n d f o r g e o g r a p h i c c o d i n g ; T h i s p r o j e c t i s m i d - w a y th r o u g h i m p l e m e n t a t i o n : t h e s e r v e r a n d s o f t w a r e h a v e a l r e a d y b e e n p u r c h a s e d . T h i s e x p e n d i t u r e will finalize the se t u p o f t h e s y s t e m Fi b e r O p t i c s i n B u i l d i n g s 2 3 , 0 0 0 5 , 3 2 5 1 7 , 6 7 5 3 9 , 0 0 0 1 7 , 6 7 5 5 6 , 6 7 5 Ca b l i n g / N e t w o r k I n f r a s t r u c t u r e ; t o r e p a i r , m a i n t a i n & u p g r a d e ; R e p l a c e c a b l i n g i n V T C , P u b l i c W o r k s a n d F i r e St a t i o n 1 i n 2 0 1 3 ; Q M o E f i b e r r i n g i n 2 0 1 3 ( F i b e r t o c o n n e c t o u r t o w n o f f i c e l o c a t i o n s a n d p r e p a r e f o r n e w p h o n e sy s t e m ) Ne t w o r k u p g r a d e s 2 2 , 1 0 0 2 2 , 0 1 7 8 3 6 0 , 0 0 0 - 6 0 , 0 0 0 C o m p u t e r n e t w o r k s y s t e m s - r e p l ac e m e n t c y c l e e v e r y 3- 5 y e a r s ; 2 0 1 3 r e p l ac e m e n t o f s w i t ches and routers Ph o n e S y s t e m I n f r a s t r u c t u r e 3 5 , 0 0 0 3 5 , 0 0 0 1 5 0 , 0 0 0 3 5 , 0 0 0 1 8 5 , 0 0 0 R e p l a c e i n f r a s t r u c t u r e fo r 1 5 - y e a r o l d ph o n e sy s t e m ; W o r k s t ar t e d i n 2 0 1 3 Pu b l i c S a f e t y S y s t e m 5 9 , 0 0 0 5 9 , 9 9 7 ( 9 9 7 ) 6 1 , 0 0 0 - 6 1 , 0 0 0 An n u a l c a p i t a l m a i n t e n a n c e o f " C o u n t y - w i d e " C o m p u t e r A i d e d D i s p a t c h / R e c o r d s M g m t S y s t e m " ; i n c l u d e s p a t r o l ca r a n d f i r e t r u c k l a p t o p s a n d s o f t w a r e u s e d t o p u s h i n f o r m a t i o n t o T O V a n d o t h e r a g e n c i e s ; T O V p o r t i o n o f In t e r g r a p h s o f t w a r e m a i n t e n a n c e Bu s i n e s s S y s t e m s R e p l a c e m e n t 4 0 0 , 0 0 0 3 4 7 , 4 2 7 5 2 , 5 7 3 5 2 5 , 0 0 0 5 2 , 5 7 3 5 7 7 , 5 7 3 20 1 3 $ 3 5 0 K f o r r e p l a c e m e n t o f C o m m u n i t y D e v e l o p m e n t p e r m i t t i n g s o f t w a r e a n d $ 2 2 7 K f o r r e m a i n d e r o f F i n a n c e sy s t e m p r o j e c t Ra d i o T o w e r ( V a i l R 5 6 ) 6 0 , 0 0 0 1 0 , 9 2 3 4 9 , 0 7 7 - - R a d i o t o w e r r e l o c a t i o n ; n o w c a n c e l l e d In t e r g r a p h s o f t w a r e u p g r a d e 8 0 , 0 0 0 5 3 , 2 6 4 2 6 , 7 3 6 6 0 , 0 0 0 2 6 , 7 3 6 8 6 , 7 3 6 R e - a p p r o p r i a t e f o r T O V p o r t i o n o f u p g r a d e t o c o m p u t e r - a i d e d d i s p a t c h s y s t e m - p r o j e c t s t a r t e d F a l l ' 1 2 Po l i c e i n - c a r c a m e r a r e p l a c e m e n t - - - 5 5 , 0 0 0 - 5 5 , 0 0 0 U p g r a d e m o b i l e v i s i o n c a m e r a s i n c a r s p u r c h a s e d 6 y e a r s a g o Po l i c e b r e a t h a l i z e r r e p l a c e m e n t 1 0 , 0 0 0 - 1 0 , 0 0 0 - - - 2 0 1 2 S t a t e m a n d a t e d r e p l a c e m e n t o f 1 3 - y r o l d e q u i p m e n t ; s t a t e wi l l p r o v i d e n o w b e c a u s e g r a n t - f unded Po l i c e r i f l e r e p l a c e m e n t 2 1 , 2 5 0 2 0 , 8 4 9 4 0 1 - - - R e p l a c e m e n t o f 2 1 - y e a r o l d r i f l e s ( 1 7 u n i t s ) To t a l M a i n t e n a n c e 5 , 1 0 0 , 0 1 9 . 0 0 3 , 7 5 0 , 2 3 2 1 , 3 4 9 , 7 8 7 3 , 2 2 2 , 9 0 0 5 3 7 , 6 4 7 3 , 7 6 0 , 5 4 7 En h a n c e m e n t o f T o w n A s s e t s TO W N O F V A I L 2 0 1 3 B U D G E T SU M M A R Y O F R E V E N U E , E X P E N D I T U R E S A N D C H A N G E S I N F U N D B A L A N C E CA P I T A L P R O J E C T S F U N D 7 3/19/2013 20 1 3 2 0 1 3 20 1 2 2 0 1 2 V a r i a n c e O r i g i n a l 1 s t P r op o s e d Am e n d e d U n a u d i t e d F a v / ( U n f a v ) B u d g e t S u p p l e m e n t a l A m e n d e d C o m m e n t s TO W N O F V A I L 2 0 1 3 B U D G E T SU M M A R Y O F R E V E N U E , E X P E N D I T U R E S A N D C H A N G E S I N F U N D B A L A N C E CA P I T A L P R O J E C T S F U N D CD O T R e q u i r e d P a r k i n g 1 , 1 5 6 , 0 0 0 1 , 1 4 7 , 3 0 6 8 , 6 9 4 7 0 , 0 0 0 6 3 8 , 6 9 4 7 0 8 , 6 9 4 20 1 3 : $ 6 3 0 K a d d e d f o r S a f e w a y p a r k i n g i m p r o v e m e n t s p e r C D O T r e q u i r e m e n t s o r i g i n a l l y b u d g e t e d t h e n l a t e r re m o v e d ; 2 0 1 4 : V a i l V il l a g e Va i l V i l l a g e I n f o B o o t h 2 0 0 , 0 0 0 5 5 , 4 3 2 1 4 4 , 5 6 8 9 0 0 , 0 0 0 1 4 4 , 5 6 8 1 , 0 4 4 , 5 6 8 R e m o d e l , i n c l u d i n g a d d i t i o n o f r e s t r o o m s a n d s o m e g u e s t e n h a n c e m e n t Va i l V i l l a g e I n f o B o o t h p u l l i n l a n e 2 5 0 , 0 0 0 - 2 5 0 , 0 0 0 - 2 5 0 , 0 0 0 2 5 0 , 0 0 0 Re - a p p r o p r i a t i o n : P u l l o f f l a n e i n f r o n t o f V a i l V il l a g e i n f o b o o t h f o r s h o r t t e r m p a r k i n g a n d t o p r o v i d e a n a r e a f o r a n RV o r l a r g e r v e h i c l e t o p u l l i n f o r i n f o r m a t i o n Li o n s h e a d I n f o B o o t h D e m o l i t i o n 2 5 , 0 0 0 1 9 , 8 7 3 5 , 1 2 7 - - - D e m o l i t i o n o f o l d L i o n s H e a d I n f o r m a t i o n C e n t e r Gu e s t S e r v i c e s E n h a n c e m e n t s / L H W e l c o m e Ce n t e r ( V R A ) 35 4 , 7 0 0 2 6 5 , 6 1 0 8 9 , 0 9 0 - 7 0 , 0 0 0 7 0 , 0 0 0 Re - a p p r o p r i a t e t o c o m p l e t e s i g n a g e a n d $ 2 5 K f o r f i n a l i n t e r i o r e n h a n c e m e n t s ; G u e s t i n f o r m a t i o n i m p r o v e m e n t s to w n - w i d e , i n c l u d i n g p e d e s t r i a n s i g n a g e , p a r k i n g s t r u c t u r e s , b a n n e r s a t V V & L H Gu e s t S e r v i c e s E n h a n c e m e n t s / W a y f i n d i n g 1 , 5 1 9 , 1 1 0 1 5 6 , 3 8 4 1 , 3 6 2 , 7 2 6 1 , 1 0 0 , 0 0 0 1 , 3 6 2 , 7 2 6 2 , 4 6 2 , 7 2 6 G u e s t S e r v i c e / W a y f i n d i n g e n h a n c e m e n t s o u t s i d e o f V R A d i s t r i c t Ma i n V a i l F i r e S t a t i o n 1 , 2 0 0 , 0 0 0 1 , 1 7 3 , 4 0 3 2 6 , 5 9 7 8 5 0 , 0 0 0 3 1 6 , 5 9 7 1 , 1 6 6 , 5 9 7 In c l u d e s r e - a p p r o p r a t i o n o f $ 2 7 K u n u s e d f u n d s f r o m 2 0 1 2 a n d $ 1 0 0 K a d d i t i o n a l a p p r o v e d b y C o u n c i l f o r t h e em p l o y e e h o u s i n g u n i t s . E s t i m a t e d b u d g e t o v e r a g e o f $ 1 9 0 K d u e t o s t r u c t u r a l i s s u e s d u r i n g c o n s t r u c t i o n En e r g y E n h a n c e m e n t s 1 , 1 3 3 , 0 2 1 7 6 3 , 4 6 4 3 6 9 , 5 5 7 - 3 6 9 , 5 5 7 3 6 9 , 5 5 7 F i n a l b i l l s t o b e p a i d Fi r e E q u i p m e n t 3 2 , 0 0 0 3 7 , 4 6 9 ( 5 , 4 6 9 ) - - - 2 0 1 2 : $ 1 2 K T h e r m a l i m a g e c a m e r a f o r n e w t r u c k ; $ 2 0 K s e t o f e q u i p m e n t f o r l a d d e r t r u c k Ea s t M e a d o w D r i v e - S t r e e t s c a p e 3 8 0 , 0 0 0 3 6 3 , 7 0 1 1 6 , 2 9 9 - - - R e c o n s t r u c t i o n o f E . M e a d o w D r i v e b u s p a t h f r o m L a B o t t e g a t o s t a r t o f S o l a r i s Ne i g h b o r h o o d R o a d R e c o n s t r u c t i o n 1 0 , 0 0 0 3 , 3 5 0 6 , 6 5 0 2 5 , 0 0 0 - 2 5 , 0 0 0 Ea s t V a i l r o a d s ; $ 2 5 K i n 2 0 1 3 a n d $ 4 2 0 K i n 2 0 1 4 f o r s h a r e d p r o j e c t w i t h E R W S D o n R o c k l e d g e R d ; 2 0 1 4 a l s o in c l u d e s $ 2 0 0 K f o r p l a n n i n g / d e s i g n o f r o a d w o r k ( c o n s t r u c t i o n i n 2 0 1 5 ) o n C o l u m b i n e , S p r u c e W a y / D r . , St r e a m s i d e , N u g g e t , G l e n L y o n , & W il l o w C t ; 20 1 6 / 2 0 1 7 p r o j e c t s i n c l u d e M e a d o w D r . / L n , J u n i p e r , M a i n G o r e , Ut e , B l a c k B e a r , S n o w s h o e & G r o u s e L n ; V a i l V a l l e y D r i v e p u s h e d t o 2 0 1 8 Ne i g h b o r h o o d B r i d g e R e c o n s t r u c t i o n 1 , 4 1 1 , 8 1 5 9 6 5 , 9 2 6 4 4 5 , 8 8 9 - 4 4 5 , 8 8 9 4 4 5 , 8 8 9 Re - a p p r o p r i a t e t o f i n i s h M a t t e r h o r n B r i d g e r e c o n s t r u c t i o n ( p a r t i a l f u n d i n g f r o m f e d e r a l g r a n t ) ; N u g g e t L a n e a n d Br i d g e R d b r i d g e s d e s i g n i n 2 0 1 3 a n d c o n s t r u c t i o n i n 2 0 1 4 t o c o i n c i d e w i t h f e d e r a l g r a n t s . Ra d i o E q u i p m e n t r e p l a c e m e n t ( p u b . w o r k s , pu b . s a f e t y ) 48 , 0 0 0 3 0 , 3 9 1 1 7 , 6 0 9 - - R e p l a c e m e n t o f 2 0 0 8 r a d i o s f o r P W , F i r e , P D Hy b r i d B u s B a t t e r y R e p l a c e m e n t 5 5 , 0 0 0 - 5 5 , 0 0 0 - 5 5 , 0 0 0 5 5 , 0 0 0 S c h e d u l e d r e p l a c e m e n t : 1 i n 2 0 1 3 ; 7 i n 2 0 1 4 ; E s t i m a t e d l i f e o f 6 y e a r s Re p l a c e B u s e s 1 , 2 4 5 , 9 7 8 1 , 1 6 8 , 4 0 5 7 7 , 5 7 3 - 2 0 , 2 8 2 2 0 , 2 8 2 2 0 1 2 : 2 H y b r i d b u s e s ; r e - a p p r o p r i a t e f o r f i n a l e q u i p m e n t b il l s Ti m b e r R i d g e L e g a l / Z o n i n g 1 7 , 3 1 5 1 7 , 3 1 5 - - 2 5 , 0 0 0 2 5 , 0 0 0 E s t i m a t e d c o n s u l t a n t a n d l e g a l e x p e n s e s i f t h e t o w n c o n t i n u e s e x p l o r i n g r e d e v e l o p m e n t o f T i m b e r R i d g e To t a l E n h a n c e m e n t s 9, 0 3 7 , 9 3 9 6 , 1 6 8 , 0 2 7 2 , 8 6 9 , 9 1 2 2 , 9 4 5 , 0 0 0 3 , 6 9 8 , 3 1 5 6 , 6 4 3 , 3 1 5 Pr o p e r t y T a x I n c r e m e n t - R e s e r v e d Re s e r v e f o r u n i d e n t i f i e d p r o j e c t s Ne w A s s e t s Mu n i c i p a l R e d e v e l o p m e n t 8 8 0 , 2 0 9 4 0 6 , 2 9 7 4 7 3 , 9 1 2 - 5 , 0 0 0 5 , 0 0 0 P a y m e n t o f f i n a l b i l l s We l c o m e C e n t e r ( V R A ) 9 2 3 , 4 4 4 8 2 8 , 9 0 8 9 4 , 5 3 6 - 9 4 , 5 3 6 9 4 , 5 3 6 Re - a p p r o p r i a t e f o r A D A p u s h b u t t o n s a t e l e v a t o r s ( $ 2 0 K ) ; r e m a i n d e r t o a d d r e s s d r a i n a g e / h a n d i c a p p a r k i n g / ro a d w a y i c i n g p r o b l e m r e s o l u t i o n Ea s t L i o n s H e a d P o r t a l ( V R A ) 2 , 1 1 6 , 2 8 9 1 , 6 5 2 , 7 2 8 4 6 3 , 5 6 1 - 4 6 3 , 5 6 1 4 6 3 , 5 6 1 Re - a p p r o p r i a t i o n f o r f i n a l b il l s ; R e m a i n i n g i t e m s i n c l ud e l a n d s c a p i n g i n t h e s p r i n g ; r e p a i r s t o a p a v e r a r e a b e c a u s e ho l d i n g w a t e r ; F u n d e d b y t h e V a i l R e i n v e s t m e n t A u t h o r i t y ( E a s t L H C i r c l e ) We s t L i o n s H e a d P o r t a l ( V R A ) 7 7 2 , 5 0 0 6 4 2 , 9 5 6 1 2 9 , 5 4 4 - 1 2 9 , 5 4 4 1 2 9 , 5 4 4 R e - a p p r o p r i a t i o n t o c o n t i n u e p r o j e c t ; F u n d e d b y t h e V a i l R e i n v e s t m e n t A u t h o r i t y ( C o n c e r t H a l l P l a z a ) Li b r a r y R e m o d e l ( V R A ) 2 , 2 5 3 , 7 2 8 1 , 9 5 5 , 2 3 1 2 9 8 , 4 9 7 - 2 9 8 , 4 9 7 2 9 8 , 4 9 7 R e - a p p r o p r i a t e t o f i n i s h p r o j e c t / c o v e r f i n a l b il l s ; F un d e d b y t h e V a i l R e i n v e s t m e n t A u t h o r i t y ( s e e T r a n s f e r s b e l o w ) Su n d i a l P l a z a ( V R A ) 8 5 0 , 0 0 0 9 , 4 3 2 8 4 0 , 5 6 8 - 8 4 0 , 5 6 8 8 4 0 , 5 6 8 F o u n t a i n a n d P a r k i m p r o v e m e n t s Si m b a R u n U n d e r p a s s ( V R A ) - - - 4 0 0 , 0 0 0 - 4 0 0 , 0 0 0 F e a s i b i l i t y s t u d y - f un d e d b y V R A ; C D O T s h a r i n g 5 0 % o f c o s t s ( s e e r e v e n u e a b o v e ) Li o n s h e a d P a r k i n g S t r u c t u r e E n t r y ( V R A ) - - - 2 0 0 , 0 0 0 - 2 0 0 , 0 0 0 Im p r o v e e n t r y a r e a i n t o L H p a r k i n g s t r u c t u r e i n c l u d i n g b o o t h a t t e n d a n t s t a t i o n s p r i o r t o 2 0 1 5 W o r l d C h a m p i o n s h i p ; 20 1 3 d e s i g n ; 2 0 1 4 c o n s t r u c t i o n . R e i m b u r s e d b y V R A ( s e e t r a n s f e r s b e l o w ) We s t V a i l F i r e S t a t i o n 7 , 5 0 0 7 , 5 0 0 - - - - 2 0 1 2 : F i n a l b il l s f o r W e s t V a i l F i r e S t a t i o n Bu y - d o w n P r o g r a m 4 0 2 , 1 1 8 4 0 2 , 1 1 8 - 4 0 2 , 1 1 8 4 0 2 , 1 1 8 C a r r y f o r w a r d p r o g r a m f u n d i n g ; $1 5 0 K i n 2 0 1 2 u s e d f o r t w o E H U ' s a t t h e M a i n V a i l F . S . Bu y - d o w n P r o g r a m F u n d e d b y P a y - i n - L i e u 5 3 7 , 8 0 3 5 3 7 , 8 0 3 - 6 0 0 , 4 2 0 6 0 0 , 4 2 0 Ca r r y f o r w a r d c u r r e n t b a l a n c e o f p r o g r a m f u n d i n g : H o u s i n g f u n d e d d i r e c t l y b y P a y - i n - L i e u f e e s c o l l e c t e d f r o m de v e l o p e r s ; I n c l u d e s r e v e n u e c o l l e c t e d i n 2 0 1 2 I- 7 0 N o i s e 3 5 0 , 1 8 3 1 9 6 , 1 7 5 1 5 4 , 0 0 8 - - - 2 0 1 2 : u t il i t y r e l o c a t i o n f o r B a l d M ou n t a i n b e r m e x t e n s i o n Un d e r g r o u n d U t il i t y i m p r o v e m e n t s 12 1 , 2 0 0 7 7 , 8 5 1 4 3 , 3 4 9 - - - 20 1 2 : E a s t V a i l o n B i g h o r n R d a n d G o l f C o u r s e t o F o r d P a r k ; R e i m b u r s e m e n t s f r o m h o m e o w n e r s t o t a l i n g $ 5 5 , 0 0 0 ($ 5 K f r o m E a s t V a i l a n d $ 5 0 K f r o m r e s i d e n t s n e a r g o l f c o u r s e ) , V a i l R e c D i s t r i c t ( $ 1 5 K ) a n d H o l y C r o s s d i r e c t l y fu n d i n g $ 4 3 , 0 0 0 f o r E a s t V a i l p r o j e c t To t a l N e w A s s e t s : 9 , 2 1 4 , 9 7 4 5 , 7 7 7 , 0 7 8 3 , 4 3 7 , 8 9 6 6 0 0 , 0 0 0 2 , 8 3 4 , 2 4 5 3 , 4 3 4 , 2 4 5 To t a l C a p i t a l b e f o r e F i n a n c i n g 2 3 , 3 5 2 , 9 3 2 1 5 , 6 9 5 , 3 3 7 7 , 6 5 7 , 5 9 5 6 , 7 6 7 , 9 0 0 7 , 0 7 0 , 2 0 7 1 3 , 8 3 8 , 1 0 7 De b t S e r v i c e o n O u t s t a n d i n g B o n d s 2 , 0 8 8 , 3 4 6 2 , 0 8 8 , 3 4 7 ( 1 ) - - - D e b t p a i d o f f i n D e c e m b e r , 2 0 1 2 Ti m b e r R i d g e D e b t S e r v i c e G u a r a n t e e 9 2 5 , 0 0 0 - 9 2 5 , 0 0 0 - - - A n n u a l d e b t s e r v i c e g u a r a n t e e - r e q u i r e m e n t o f T R d e b t . N o l o n g e r r e q u i r e d w i t h p a y o f f o f d e b t i n F e b r u a r y , 2013 To t a l D e b t S e r v i c e a n d F i n a n c i n g : 3 , 0 1 3 , 3 4 6 2 , 0 8 8 , 3 4 7 9 2 4 , 9 9 9 - - - To t a l E x p e n d i t u r e s 2 6 , 3 6 6 , 2 7 8 1 7 , 7 8 3 , 6 8 4 8 , 5 8 2 , 5 9 4 6 , 7 6 7 , 9 0 0 7 , 0 7 0 , 2 0 7 1 3 , 8 3 8 , 1 0 7 Ot h e r F i n a n c i n g S o u r c e s ( U s e s ) Lo a n t o T i m b e r R i d g e ( T R A H C ) - - ( 8 , 0 0 0 , 0 0 0 ) - ( 8 , 0 0 0 , 0 0 0 ) L o a n t o T i m b e r R i d g e A f f o r d a b l e H o u s i n g C o r p o r a t i o n t o r e - f i n a n c e d e b t Tr a n s f e r f r o m V a i l R e i n v e s t m e n t A u t h o r i t y 9 , 0 3 5 , 5 7 4 5 , 3 5 4 , 8 6 4 3 , 6 8 0 , 7 1 0 1 , 2 1 0 , 0 0 0 3 , 6 8 0 , 7 1 0 4 , 8 9 0 , 7 1 0 20 1 2 b u d g e t : L H P o r t a l i m p r o v e m e n t s $ 2 . 9 M , S u n d i a l p l a z a $ 8 5 0 K , $ 2 . 0 L i b r a r y r e m o d e l , C D O T - R e q u i r e d pa r k i n g $ 1 0 2 K i n L H , L H P k g m t c $ 3 6 5 K , L H W e l c o m e Ce n t e r $ 1 . 1 M , G u e s t S vc s $ 7 1 0 K ; E nergy enhancements $9 5 3 K ; Tr a n s f e r f r o m G e n e r a l F u n d 5 2 , 0 0 0 5 2 , 0 0 0 - - - - T r a n s f e r f r o m G F f r o m L i b r a r y g r a n t s f o r L i b r a r y r e n o v a t i o n o f c o m m u n i t y r o o m 8 3/19/2013 20 1 3 2 0 1 3 20 1 2 2 0 1 2 V a r i a n c e O r i g i n a l 1 s t P r op o s e d Am e n d e d U n a u d i t e d F a v / ( U n f a v ) B u d g e t S u p p l e m e n t a l A m e n d e d C o m m e n t s TO W N O F V A I L 2 0 1 3 B U D G E T SU M M A R Y O F R E V E N U E , E X P E N D I T U R E S A N D C H A N G E S I N F U N D B A L A N C E CA P I T A L P R O J E C T S F U N D Tr a n s f e r f r o m D i s p a t c h F u n d 1 0 , 0 0 0 - 1 0 , 0 0 0 - T r a n s f e r f r o m D i s p a t c h f o r R a d i o T o w e r p r o j e c t Re v e n u e O v e r ( U n d e r ) E x p e n d i t u r e s ( 7 , 0 0 1 , 1 0 9 ) ( 1 , 0 2 1 , 6 3 1 ) 5 , 9 7 9 , 4 7 8 ( 4 , 2 0 1 , 8 5 1 ) ( 3 , 3 5 9 , 4 9 7 ) ( 7 , 5 6 1 , 3 4 8 ) Be g i n n i n g F u n d B a l a n c e 1 8 , 4 4 8 , 7 3 9 1 8 , 4 4 8 , 7 3 9 1 8 , 4 4 8 , 7 3 9 11 , 4 4 7 , 6 3 0 5 , 9 7 9 , 4 7 8 1 7 , 4 2 7 , 1 0 8 En d i n g F u n d B a l a n c e 11 , 4 4 7 , 6 3 0 17 , 4 2 7 , 1 0 8 2 4 , 4 2 8 , 2 1 6 . 8 9 7 , 2 4 5 , 7 7 9 1 8 , 4 4 8 , 7 3 9 9 , 8 6 5 , 7 6 0 *P r o m i s s o r y n o t e d u e f r o m C h i l d r e n s ' G a r d e n of L e a n i n g i n c l u d e d i n e n d i n g f u n d b a l a n c e - no t s p e n d a b l e 5 , 0 0 0 - - P a i d o f f d u r i n g 2 0 1 3 9 3/19/2013 20 1 3 2 0 1 3 2 0 1 2 2 0 1 2 V a r i a n c e O r i g i n a l 1 s t P r o p o s e d Am e n d e d U n a u d i t e d F a v / ( U n f a v ) B u d g e t S u p p l e m e n t a l A m e n d e d C o m m e n t s Re a l E s t a t e T r a n s f e r T a x 3 , 8 3 5 , 0 0 0 $ 5 , 4 5 1 , 4 0 9 $ 1 , 6 1 6 , 4 0 9 $ 4 , 6 7 1 , 0 0 0 $ - $ 4 , 6 7 1 , 0 0 0 $ Fl a t w i t h 2 0 1 2 f o r e c a s t e d ; B a s e s a l e s m a k e u p 7 5 % o f t o t a l p r o j e c t i o n f o r 2 0 1 3 Go l f C o u r s e L e a s e 1 2 6 , 8 8 8 1 2 6 , 7 6 8 ( 1 2 0 ) 1 2 9 , 4 2 6 1 2 9 , 4 2 6 An n u a l l e a s e p a y m e n t f r o m V a i l R e c r e a t i o n D i s t r i ct 2 % a n n u a l i n c r e a s e - d e p o s i t e d t o " R e c r e a t i o n En h a n c e m e n t A c c o u n t " ( a c c o m p a n y i n g e x p e n d i t u r e l i s t e d b e l o w ) In t e r g o v e n m e n t a l R e v e n u e 2 0 , 0 0 0 2 6 , 9 6 1 6 , 9 6 1 2 0 , 0 0 0 2 0 , 0 0 0 $ 2 0 K L o t t e r y f u n d p r o c e e d s Pr o j e c t R e i m b u r s e m e n t s 1 , 1 8 6 , 6 6 0 2 3 , 8 8 6 ( 1 , 1 6 2 , 7 7 4 ) - 1 , 1 6 5 , 0 0 0 1 , 1 6 5 , 0 0 0 $ 1 . 1 6 5 M V R D p o r t i o n f o r G o l f C o u r s e C l u b h o u s e c o n s t r u c t i o n Re c r e a t i o n A m e n i t y F e e s 1 0 , 0 0 0 4 1 , 1 6 8 3 1 , 1 6 8 1 0 , 0 0 0 1 0 , 0 0 0 Ea r n i n g s o n I n v e s t m e n t s a n d O t h e r 6 8 , 0 0 0 1 3 1 , 2 0 4 6 3 , 2 0 4 4 6 , 7 8 9 4 6 , 7 8 9 To t a l R e v e n u e 5 , 2 4 6 , 5 4 8 5 , 8 0 1 , 3 9 6 5 5 4 , 8 4 8 4 , 8 7 7 , 2 1 5 1 , 1 6 5 , 0 0 0 6 , 0 4 2 , 2 1 5 Ma i n t a i n T o w n A s s e t s An n u a l P a r k a n d L a n d s c a p e M a i n t e n a n c e 1 , 3 5 0 , 1 4 0 1 , 2 2 5 , 8 7 1 1 2 4 , 2 6 9 1 , 3 7 3 , 8 5 4 - 1 , 3 7 3 , 8 5 4 O n g o i n g p a t h , p a r k a n d o p e n s p a c e m a i n t e n a n c e , p r o j e c t m g m t Ma n a g e m e n t F e e t o G e n e r a l F u n d ( 5 % ) 1 9 1 , 7 5 0 2 2 7 , 8 5 1 ( 3 6 , 1 0 1 ) 2 3 3 , 5 5 0 - 2 3 3 , 5 5 0 5 % o f R E T T C o l l e c t i o n s - f e e r e m i t t e d t o t h e G e n e r a l F u n d f o r a d m i n i s t r a t i o n Tr e e M a i n t e n a n c e 9 0 , 0 0 0 4 7 , 8 4 4 4 2 , 1 5 6 6 5 , 0 0 0 2 5 , 0 0 0 9 0 , 0 0 0 Re - a p p r o p r i a t e f o r A s p e n t r e e s c a l e m i t i g a t i o n a t V a i l V il l a g e p a r k i n g s t r u c t u r e a n d t o r e m o v e ap p r o x . 1 0 0 a s p e n s a n d r e p l a n t ; R e g u l a r m a i n t e n a n c e f o r t r e e h e a l t h w i t h i n t h e t o w n ( s p r a y i n g , re m o v i n g , n e w t r e e s ) Fo r e s t H e a l t h M a n a g e m e n t 1 9 5 , 0 0 0 1 8 2 , 2 9 0 1 2 , 7 1 0 1 9 5 , 0 0 0 1 2 , 7 1 0 2 0 7 , 7 1 0 Pi n e b e e t l e m i t i g a t i o n i n c o n j u n c t i o n w / f o r e s t s e r v ic e ( C r e w o f 6 d u r i n g s p r i n g / s u m m e r m o n t h s ) ; R e - ap p r o p r i a t e $ 1 2 K f o r t h e p u r c h a s e o f t h re e r a d i o s p l u s a d d i t i o n a l t r a i n i n g St r e e t F u r n i t u r e R e p l a c e m e n t 2 5 , 0 0 0 2 4 , 8 7 9 1 2 1 7 5 , 0 0 0 - 7 5 , 0 0 0 A n n u a l r e p l a c e m e n t o r c a p i t a l r e p a i r s , i n c l u d e s b i k e r a c k s Al p i n e G a r d e n S u p p o r t 8 5 , 6 2 0 8 5 , 6 2 0 ( 0 ) 6 5 , 6 2 0 - 6 5 , 6 2 0 A n n u a l o p e r a t i n g s u p p o r t o f t h e B e t t y F o r d A l p i n e G a r d e n s Ea g l e R i v e r W a t e r s h e d P r o g r a m s 6 2 , 0 0 0 6 2 , 5 5 0 ( 5 5 0 ) 6 2 , 0 0 0 - 6 2 , 0 0 0 A n n u a l s u p p o r t o f t h e E a g l e R i v e r W a t e r s h e d C o u n c i l p r o g r a m s Pu b l i c A r t - O p e r a t i n g 9 2 , 6 5 7 8 6 , 2 0 5 6 , 4 5 2 9 4 , 0 0 5 - 9 4 , 0 0 5 A r t I n P u b l i c P l a c e s s t a f f a n d p r o g r a m s En v i r o n m e n t a l S u s t a i n a b i l i t y 27 1 , 6 6 0 2 6 6 , 0 0 3 5 , 6 5 7 2 5 0 , 0 0 0 - 2 5 0 , 0 0 0 E n v i r o n m e n t a l S u s t a i n a b i l i t y s t a f f an d p r o g r a m s To t a l M a i n t e n a n c e 2 , 3 6 3 , 8 2 7 2 , 2 0 9 , 1 1 3 1 5 4 , 7 1 4 2 , 4 1 4 , 0 2 9 3 7 , 7 1 0 2 , 4 5 1 , 7 3 9 En h a n c e m e n t o f T o w n A s s e t s Re c . P a t h C a p i t a l M a i n t 9 3 , 3 9 5 7 7 , 2 7 5 1 6 , 1 2 0 9 8 , 3 3 9 - 9 8 , 3 3 9 C a p i t a l m a i n t e n a n c e o f t h e t o w n ' s r e c r e a t i o n p a t h s y s t e m Pa r k / P l a y g r o u n d C a p i t a l M a i n t e n a n c e 8 5 , 0 0 0 7 8 , 0 7 7 6 , 9 2 3 8 9 , 0 0 0 - 8 9 , 0 0 0 An n u a l m a i n t e n a n c e i t e m s i n c l u d e p r o j e c t s s u c h a s p l a y g r o u n d s u r f a c e r e f u r b i s h i n g , r e p l a c i n g b e a r - pr o o f t r a s h c a n s , p a i n t i n g / s t a i n i n g o f p l a y s t r u ct u r e s , p i c n i c s h e l t e r a d d i t i o n s / r e p a i r s , a n d f e n c e ma i n t e n a n c e Fl o o d I n c i d e n t R e p a i r s 1 , 0 5 0 , 0 0 0 1 1 9 , 1 6 8 9 3 0 , 8 3 2 - 9 3 0 , 8 3 2 9 3 0 , 8 3 2 Re - a p p r o p r i a t e f o r D o w d J u n c t i o n / B o o t h C r ee k w o r k ; R e p a i r s t o c u l v e r t s , d r a i n a g e , a n d pr e v e n t a t i v e i m p r o v e m e n t s St r e a m b a n k / t r a c t m i t i g a t i o n 2 0 0 , 0 0 0 - 2 0 0 , 0 0 0 7 5 0 , 0 0 0 2 0 0 , 0 0 0 9 5 0 , 0 0 0 R e - a p p r o p r i a t e p l a n n i n g d o l l a r s ; W a i t i n g f o r w a t e r d i s t r i c t s t u d y o n w a t e r q u a l i t y Tr a i l h e a d D e v e l o p m e n t / I m p r o v e m e n t 5 0 , 0 0 0 - 5 0 , 0 0 0 - - - I m p r o v e t r a i l h e a d s AD A C o m p l i a n c e w / V R D 1 0 , 0 0 0 1 0 , 0 0 0 - - - - Sh a r e d c o s t s w i t h V R D - A D A a c c e s s a t r e c r e a t i o n a l f a c il i t i e s ; n e w A D A r egulations went into effect 20 1 1 ; N e e d t o r e p l a c e d r i n k i n g f o u n t a i n s a t a l l p a r k s ( $ 2 K e a c h ) Fr o n t a g e R o a d B i k e L a n e s / T r a i l s 1 , 1 5 0 , 0 0 0 7 0 1 , 9 8 5 4 4 8 , 0 1 5 6 0 0 , 0 0 0 8 8 , 0 1 5 6 8 8 , 0 1 5 Tr a n s f e r $ 2 7 5 , 0 0 0 o f s a v i n g s i n 2 0 1 2 f o r s t r e a m w a l k i m p r o v e m e n t s a t F o r d P a r k ; R e m a i n i n g r e - ap p r o p r i a t e f o r f u t u r e f r o n t a g e r o a d w i d e n i n g d e s i g n , a c c e l e r a t e d d u e t o C D O T ' s s c h e d u l e f o r fr o n t a g e r o a d o v e r l a y ; 2 0 1 3 b u d g e t f o r D o n o v a n t o W e s t V a i l r o u n d a b o u t Re d S a n d s t o n e P a r k - P e r S a f e t y p l a n 1 9 7 , 6 3 0 1 6 1 , 8 8 5 3 5 , 7 4 5 - - - R e c o n s t r u c t i o n o f p l a y g r o u n d p e r s a f e t y p l a n ; 2 0 y e a r s o l d Fo r d P a r k P o r t a l I m p r o v e m e n t s - - - 1 0 0 , 0 0 0 - 1 0 0 , 0 0 0 TO V p o r t i o n o f i m p r o v e m e n t s t o s i x p o r t a l s i n t o F o r d P a r k ; M a t c h i n g c o n t r i b u t i o n f r o m V a i l V a l l e y Fo u n d a t i o n ; 2 0 1 3 f o r d e s i g n Pu b l i c A r t - G e n e r a l p r o g r a m / a r t 3 3 5 , 8 7 8 3 2 , 6 1 8 3 0 3 , 2 6 0 8 0 , 0 0 0 3 0 8 , 0 2 7 3 8 8 , 0 2 7 To p u r c h a s e s c u l p t u r e s , a r t w o r k , ar t p r o g r a m s a n d e v e n t s ; r e m a i n d e r is r e - a p p r o p r i a t e d e a c h y e a r t o ac c u m u l a t e e n o u g h f u n d s ; S u p p l e m e n t b u d g e t f o r a n n u a l d o n a t i o n s , m a n h o l e c o v e r & j e w e l e r y sa l e s , a n d p o s t e r s a l e s c o n t r i b u t e d d u r i n g 2 0 1 2 Pu b l i c A r t - W i n t e r f e s t 3 3 , 4 9 4 8 , 3 5 4 2 5 , 1 4 0 - 2 7 , 7 9 0 2 7 , 7 9 0 Re c o g n i z e d o n a t i o n s m a d e f o r W i n t e r f e s t e v e n t ($ 2 , 6 5 0 i n 2 0 1 2 ) ; R e - a p p r o p r i a t e d o n a t i o n b a l a n c e ; (a p p r o x i m a t e c o s t o f e v e n t i s $ 2 5 K p e r y e a r ) To t a l E n h a n c e m e n t s 3 , 2 0 5 , 3 9 7 1 , 1 8 9 , 3 6 3 2 , 0 1 6 , 0 3 4 1 , 7 1 7 , 3 3 9 1 , 5 5 4 , 6 6 4 3 , 2 7 2 , 0 0 3 VR D - M a n a g e d F a c i l i t y P r o j e c t s Re c r e a t i o n E n h a n c e m e n t A c c o u n t - - - 1 2 9 , 4 2 6 - 1 2 9 , 4 2 6 F u n d e d b y a n n u a l l e a s e r e v e n u e p a i d b y V a i l R e c r e a t i o n D i s t r i c t Go l f C o u r s e - O t h e r I m p r o v e m e n t s 1 5 1 , 6 3 5 9 1 , 7 0 7 5 9 , 9 2 8 4 , 4 8 9 5 9 , 9 2 8 6 4 , 4 1 7 Re - a p p r o p r i a t e f o r r e p l a c e m e n t o f s t o r a g e s h e d a t t h e g o l f c l u b h o u s e ; s e w e r r e p a i r s a t m a i n t e n a n c e fa c i l i t y Do b s o n I c e A r e n a 4 1 6 , 7 7 4 1 5 8 , 2 5 7 2 5 8 , 5 1 7 3 , 4 8 0 6 5 , 0 0 0 6 8 , 4 8 0 Re - a p p r o p r i a t e f o r b o i l e r s , r e f u r b i s h m e n t o f t he c o o l i n g t o w e r f o r t h e i c e ; h e a t e x c h a n g e s a n d ad d i t i o n a l m e c h a n i c a l i m p r o v e m e n t s TO W N O F V A I L 2 0 1 3 B U D G E T SU M M A R Y O F R E V E N U E , E X P E N D I T U R E S A N D C H A N G E S I N F U N D B A L A N C E RE A L E S T A T E T R A N S F E R T A X F U N D 10 3/19/2013 20 1 3 2 0 1 3 2 0 1 2 2 0 1 2 V a r i a n c e O r i g i n a l 1 s t P r o p o s e d Am e n d e d U n a u d i t e d F a v / ( U n f a v ) B u d g e t S u p p l e m e n t a l A m e n d e d C o m m e n t s TO W N O F V A I L 2 0 1 3 B U D G E T SU M M A R Y O F R E V E N U E , E X P E N D I T U R E S A N D C H A N G E S I N F U N D B A L A N C E RE A L E S T A T E T R A N S F E R T A X F U N D Fo r d P a r k / T e n n i s C e n t e r I m p r o v e m e n t s 4 2 8 , 9 1 0 1 2 , 1 9 9 4 1 6 , 7 1 1 2 , 7 6 8 - 2 , 7 6 8 T r a n s f e r r e - a p p r o p r i a t e d d o l l a r s t o F o r d P a r k F i e l d s p r o j e c t Gy m n a s t i c s C e n t e r 1 , 9 7 8 2 7 5 1 , 7 0 3 2 , 8 4 8 - 2 , 8 4 8 W a i t i n g o n e n e r g y a u d i t p r i o r t o i n s t a ll i n g c o o l i n g s y s t e m Na t u r e C e n t e r 1 0 , 6 4 6 - 1 0 , 6 4 6 - 1 0 , 6 4 6 1 0 , 6 4 6 2 0 1 3 w o o d o p e n r a i l f e n c i n g To t a l V R D - M a n a g e d F a c i l i t y P r o j e c t s 1 , 0 0 9 , 9 4 3 2 6 2 , 4 3 8 7 4 7 , 5 0 5 1 4 3 , 0 1 1 1 3 5 , 5 7 4 2 7 8 , 5 8 5 76 0 ,20 9 Ne w A s s e t s Go l f C o u r s e C l u b h o u s e ( C C F ) 6 , 7 1 2 , 7 6 1 3 2 9 , 0 2 2 6 , 3 8 3 , 7 3 9 - 6 , 3 8 3 , 7 3 9 6 , 3 8 3 , 7 3 9 Re - a p p r o p r i a t i o n t o c o n t i n u e p r o j e c t . T o t a l i n c l ud e s ( f r o m 2 0 1 2 ) $ 1 . 1 5 M r e i m b u r s e m e n t f r o m V R D , al l o c a t i o n o f R e c r e a t i o n E n h a n c e m e n t F u n d s $ 5 0 4 K an d C o n f e r e n c e C e n t e r f u n d s o f $ 3 . 8 M ( T o t a l pr o j e c t c o s t e s t i m a t e d a t $ 6 . 8 M ) Fo r d P a r k F i e l d s ( C C F ) 6 , 2 9 7 , 3 4 0 2 , 6 5 3 , 2 6 9 3 , 6 4 4 , 0 7 1 - 4 , 4 2 0 , 7 8 2 4 , 4 2 0 , 7 8 2 Re - a p p r o p r i a t e b a l a n c e p l u s t r a n s f e r o f $3 6 0 K f r o m F r o n t a g e R o a d B i k e L a n e s a b o v e f o r re c o n s t r u c t i o n o f t h e s t r e a m w a l k a l o n g F o r d P a r k ( r e d u c i n g t h e s l o p e g r a d e f r o m a m a x o f 1 7 % t o a ma x o f 6 - 7 % ) a n d t r a n s f e r o f $ 4 1 6 K f r o m F o r d P a r k / T e n n i s b u d g e t Pu b l i c R e s t r o o m s 3 7 0 , 0 0 0 1 , 7 3 2 3 6 8 , 2 6 8 - 3 6 8 , 2 6 8 3 6 8 , 2 6 8 R e s t r o o m s a t l o w e r b e n c h o f F o r d P a r k To t a l N e w A s s e t s : 1 3 , 3 8 0 , 1 0 1 2 , 9 8 4 , 0 2 3 1 0 , 3 9 6 , 0 7 8 - 1 1 , 1 7 2 , 7 8 9 1 1 , 1 7 2 , 7 8 9 To t a l E x p e n d i t u r e s 1 9 , 9 5 9 , 2 6 8 6 , 6 4 4 , 9 3 7 1 3 , 3 1 4 , 3 3 1 4 , 2 7 4 , 3 7 9 1 2 , 9 0 0 , 7 3 6 1 7 , 1 7 5 , 1 1 5 Ot h e r F i n a n c i n g S o u r c e s ( U s e s ) Tr a n s f e r f r o m C o n f e r e n c e C e n t e r F u n d 6 , 7 8 5 , 0 0 0 - 6 , 7 8 5 , 0 0 0 - 6 , 7 8 5 , 0 0 0 6 , 7 8 5 , 0 0 0 Tr a n s f e r f r o m C o n f C e n t e r F u n d s f o r G o l f C l u b h o u s e ($ 3 . 8 M ) a n d F o r d P a r k F i e l d p r o j e c t s ( $ 3 . 5 M ) , ne t o f $ 5 1 5 K t r a n s f e r r e d i n 2 0 1 1 f o r p l a n n i n g / d e s i g n Re v e n u e O v e r ( U n d e r ) E x p e n d i t u r e s ( 7 , 9 2 7 , 7 2 0 ) ( 8 4 3 , 5 4 1 ) 7 , 0 8 4 , 1 7 9 6 0 2 , 8 3 6 ( 4 , 9 5 0 , 7 3 6 ) ( 4 , 3 4 7 , 9 0 0 ) Be g i n n i n g F u n d B a l a n c e 1 7 , 2 8 5 , 6 0 5 1 7 , 2 8 5 , 6 0 5 9 , 3 5 7 , 8 8 6 7 , 0 8 4 , 1 7 9 1 6 , 4 4 2 , 0 6 4 En d i n g F u n d B a l a n c e 9 , 3 5 7 , 8 8 5 $ 1 6 , 4 4 2 , 0 6 4 $ 9 , 9 6 0 , 7 2 2 $ 1 2 , 0 9 4 , 1 6 4 $ 11 3/19/2013 20 1 3 2 0 1 3 20 1 2 2 0 1 2 V a r i a n c e O r i g i n a l 1 s t P r o p o s e d Am e n d e d A c t u a l F a v / ( U n f a v ) B u d g e t S u p p l e m e n t a l A m e n d e d C o m m e n t s Re v e n u e Ea r n i n g s o n I n v e s t m e n t s 4 6 , 8 0 0 4 6 , 8 9 0 9 0 1 , 2 0 0 - 1 , 2 0 0 To t a l R e v e n u e 46 , 8 0 0 4 6 , 8 9 0 9 0 1 , 2 0 0 - 1 , 2 0 0 Ex p e n d i t u r e s - G e n e r a l G o v e r n m e n t Fo r d A m p h i t h e a t e r P r o j e c t 2 , 1 0 0 , 0 0 0 1 , 2 5 7 , 3 0 6 8 4 2 , 6 9 4 - 8 4 2 , 6 9 4 8 4 2 , 6 9 4 Re i m b u r s e m e n t t o V V F To t a l E x p e n d i t u r e s 2, 1 0 0 , 0 0 0 1 , 2 5 7 , 3 0 6 8 4 2 , 6 9 4 - 8 4 2 , 6 9 4 8 4 2 , 6 9 4 Ot h e r F i n a n c i n g S o u r c e s ( U s e s ) Tr a n s f e r t o R E T T F u n d 6 , 7 8 5 , 0 0 0 - 6 , 7 8 5 , 0 0 0 - 6 , 7 8 5 , 0 0 0 6 , 7 8 5 , 0 0 0 No C o n f e r e n c e C e n t e r F u n d s u s e d i n 2 0 1 2 t o w a r d pr o j e c t s ; R e - a p p r o p r i a t e t r a n s f e r Re v e n u e O v e r ( U n d e r ) E x p e n d i t u r e s (8 , 8 3 8 , 2 0 0 ) ( 1 , 2 1 0 , 4 1 6 ) 7 , 6 2 7 , 7 8 4 1 , 2 0 0 ( 7 , 6 2 7 , 6 9 4 ) ( 7 , 6 2 6 , 4 9 4 ) Be g i n n i n g F u n d B a l a n c e 8 , 9 1 5 , 7 9 1 8 , 9 1 5 , 7 9 1 7 7 , 5 9 1 7 , 6 2 7 , 7 8 4 7 , 7 0 5 , 3 7 5 En d i n g F u n d B a l a n c e 7 7 , 5 9 1 $ 7 , 7 0 5 , 3 7 5 $ 7 8 , 7 9 1 $ 7 8 , 8 8 1 $ TO W N O F V A I L 2 0 1 3 B U D G E T SU M M A R Y O F R E V E N U E , E X P E N D I T U R E S A N D C H A N G E S I N F U N D B A L A N C E CO N F E R E N C E C E N T E R F U N D 12 3/19/2013 20 1 3 2 0 1 3 20 1 2 2 0 1 2 V a r i a n c e O r i g i n a l 1 s t P r o p o s e d Am e n d e d A c t u a l F a v / ( U n f a v ) B u d g e t S u p p l e m e n t a l A m e n d e d C o m m e n t s Re v e n u e E9 1 1 B o a r d R e v e n u e 74 2 , 2 5 6 $ 7 4 4 , 1 5 6 $ 1 , 9 0 0 $ 8 0 1 , 6 0 3 $ - $ 8 0 1 , 6 0 3 $ In t e r a g e n c y C h a r g e s 1 , 1 7 7 , 0 6 1 1 , 1 7 1 , 0 6 2 ( 5 , 9 9 9 ) 1 , 1 2 7 , 3 3 8 - 1 , 1 2 7 , 3 3 8 To w n o f V a i l I n t e r a g e n c y C h a r g e 5 7 5 , 7 0 6 5 7 2 , 7 0 6 ( 3 , 0 0 0 ) 5 6 9 , 1 9 3 - 5 6 9 , 1 9 3 Ea r n i n g s o n I n v e s t m e n t s & O t h e r 7 , 5 0 0 3 , 2 1 9 ( 4 , 2 8 1 ) 1 0 , 0 0 0 - 1 0 , 0 0 0 To t a l R e v e n u e 2, 5 0 2 , 5 2 3 2 , 4 9 1 , 1 4 3 ( 1 1 , 3 8 0 ) 2 , 5 0 8 , 1 3 4 - 2 , 5 0 8 , 1 3 4 Ex p e n d i t u r e s Sa l a r i e s & B e n e f i t s 1, 8 8 1 , 2 0 4 1 , 7 0 7 , 1 3 7 1 7 4 , 0 6 7 1 , 9 4 7 , 8 8 7 - 1 , 9 4 7 , 8 8 7 Op e r a t i n g , M a i n t e n a n c e & C o n t r a c t s 5 1 4 , 0 0 1 5 0 9 , 7 4 4 4 , 2 5 7 5 4 6 , 3 8 8 - 5 4 6 , 3 8 8 Ca p i t a l O u t l a y 4 3 3 , 1 5 9 2 7 6 , 0 1 4 1 5 7 , 1 4 6 2 0 , 0 0 0 1 5 7 , 1 4 6 1 7 7 , 1 4 6 Co n t i n u a t i o n o f I n t e r g r a p h s y s t e m u p g r a d e To t a l E x p e n d i t u r e s 2, 8 2 8 , 3 6 4 2 , 4 9 2 , 8 9 5 3 3 5 , 4 6 9 2 , 5 1 4 , 2 7 5 1 5 7 , 1 4 6 2 , 6 7 1 , 4 2 1 Re v e n u e O v e r ( U n d e r ) E x p e n d i t u r e s ( 3 2 5 , 8 4 1 ) ( 1 , 7 5 2 ) 3 2 4 , 0 8 9 ( 6 , 1 4 1 ) ( 1 5 7 , 1 4 6 ) ( 1 6 3 , 2 8 7 ) Tr a n s f e r t o C a p i t a l P r o j e c t s F u n d 10 , 0 0 0 - 1 0 , 0 0 0 - - C o n t r i b u t i o n t o r e l o c a t i o n o f r a d i o t o w e r ( c a n c e l l e d ) Be g i n n i n g F u n d B a l a n c e 7 9 9 , 4 1 9 7 9 9 , 4 1 9 4 6 3 , 5 7 8 3 2 4 , 0 8 9 7 9 7 , 6 6 7 En d i n g F u n d B a l a n c e 46 3 , 5 7 8 $ 7 9 7 , 6 6 7 $ 3 3 4 , 0 8 9 $ 4 5 7 , 4 3 7 $ 1 6 6 , 9 4 3 $ 6 3 4 , 3 8 0 $ T O W N O F V A I L 2 0 1 3 B U D G E T S U M M A R Y O F R E V E N U E , E X P E N D I T U R E S , A N D C H A N G E S I N F U N D B A L A N C E D I S P A T C H S E R V I C E S F U N D 13 3/19/2013 20 1 3 2 0 1 3 20 1 2 2 0 1 2 V a r i a n c e O r i g i n a l 1 s t P r o p o s e d Am e n d e d A c t u a l F a v / ( U n f a v ) B u d g e t S u p p l e m e n t a l Ame n d e d C o m m e n t s Re v e n u e To w n o f V a i l I n t e r a g e n c y C h a r g e 2, 8 9 2 , 3 6 2 $ 2 , 7 5 1 , 4 0 9 $ ( 1 4 0 , 9 5 3 ) $ 2 , 9 3 4 , 7 8 0 $ - $ 2 , 9 3 4 , 7 8 0 $ Ch a r g e s b a c k t o d e p a r t m e n t s In s u r a n c e R e i m b u r s e m e n t s & O t h e r 80 , 0 0 0 8 6 , 5 0 8 6 , 5 0 8 - - - Ea r n i n g s o n I n v e s t m e n t s 10 , 3 2 4 1 0 , 9 9 3 6 6 9 1 6 , 0 8 4 - 1 6 , 0 8 4 Equi pme n t S a l e s a n d T r a d e - i n s 16 0 , 5 0 0 1 7 4 , 8 4 8 1 4 , 3 4 8 1 1 1 , 9 2 0 - 1 1 1 , 9 2 0 To t a l R e v e n u e 3 , 1 4 3 , 1 8 6 3 , 0 2 3 , 7 5 8 ( 1 1 9 , 4 2 8 ) 3 , 0 6 2 , 7 8 4 - 3 , 0 6 2 , 7 8 4 Ex p e n d i t u r e s Sa l a r i e s & B e n e f i t s 99 6 , 0 1 6 9 4 8 , 9 6 3 4 7 , 0 5 3 1 , 0 1 6 , 3 9 6 - 1, 0 1 6 , 3 9 6 no c h a n g i n g i n s t a f f i n g l e v e l s Op e r a t i n g , M a i n t e n a n c e & C o n t r a c t s 1, 4 9 2 , 0 9 5 1 , 4 2 0 , 6 4 6 7 1 , 4 4 9 1 , 4 3 4 , 9 4 8 - 1, 4 3 4 , 9 4 8 Ca p i t a l O u t l a y 8 0 9 , 1 4 4 6 1 4 , 1 8 8 1 9 4 , 9 5 6 6 4 8 , 7 0 0 1 8 0 , 2 0 0 8 2 8 , 9 0 0 Vo l v o t r u c k a n d f l a t b e d p i c k u p w e r e o r d e r e d i n 2 0 1 2 , b u t w i l l b e d e l i v e r e d i n 2 0 1 3 To t a l E x p e n d i t u r e s 3 , 2 9 7 , 2 5 5 2 , 9 8 3 , 7 9 6 3 1 3 , 4 5 9 3 , 1 0 0 , 0 4 4 1 8 0 , 2 0 0 3 , 2 8 0 , 2 4 4 Re v e n u e O v e r ( U n d e r ) E x p e n d i t u r e s (1 5 4 , 0 6 9 ) 1 5 4 , 0 6 9 ( 3 7 , 2 6 0 ) ( 2 1 7 , 4 6 0 ) Be g i n n i n g F u n d B a l a n c e 2 , 2 7 0 , 2 1 3 2 , 2 7 0 , 2 1 3 2 , 1 1 6 , 1 4 4 2 , 1 1 6 , 1 4 4 En d i n g F u n d B a l a n c e 2, 1 1 6 , 1 4 4 $ 2 , 2 7 0 , 2 1 3 $ 1 5 4 , 0 6 9 $ 2 , 0 7 8 , 8 8 4 $ - $ 1 , 8 9 8 , 6 8 4 $ TO W N O F V A I L 2 0 1 3 B U D G E T SU M M A R Y O F R E V E N U E , E X P E N D I T U R E S A N D C H A N G E S I N F U N D B A L A N C E HE A V Y E Q U I P M E N T F U N D 14 3/19/2013 To: TOV Council; Stan Zemler, Town Manager From: Mark Miller, Fire Chief Date: 03/19/13 Subject: Supplemental budget - fire station 2 renovation The renovation of the Main Vail Fire Station 2 will be complete in approximately four weeks. Due to numerous unforeseen issues, the project will be over budget by approximately $190,000. The demolition of the existing structure at Vail Fire Station 2 uncovered a multitude of structural issues which could not have been predicted to the full extent by the design team or contractor - despite due diligence and exploratory demolition. Some of the issues revealed showed that the existing structure was deficient, and in some cases, a significant risk of failure of the structure. All of these unanticipated issues had to be corrected to bring the building into compliance with the current International Building Code. It is my opinion that the design team, owners’ representatives, and the contractor made informed, prudent, and frugal decisions regarding rectifying these conditions in the most cost effective way, while providing long performing systems to the project. The budget overages are primarily due to circumstances related to structural issues, including:  None of the existing concrete Masonry Block walls had sufficient reinforcing and grouting as required by the building code. Some of these walls were carrying floor loads and roof loads and it is fortunate that the walls had not failed prior to this repair. The repair required the shoring of the existing structure to stabilize it while the new work was completed.  The second floor system was cantilevered over the first floor wall on the west side of the building. This cantilever carried the roof load above. This floor system had not been designed to carry the roof load and, again, failure of the system would have most likely been imminent over time. This repair required shoring and stabilization while the new construction was completed.  The central bearing wall separating the east and west half of the second floor had endured many remodels and multiple installations of plumbing and mechanical systems. As such, the studs in this wall had been cut to less than 25% of their normal dimensions, but were still in place. The integrity of this wall was severely compromised. Once again, this required the shoring of the existing structure to ensure integrity. 3/19/2013 Town of Vail Page 2  The plan called for the infill of the northern most door bay on the east side of the building in order to convert the space into new public restrooms. It was discovered that there was no foundation wall under this section of the exterior wall. A new foundation wall had to be excavated, poured, and backfilled.  It’s important to note that in order for these structural repairs to be made, we had to remove and replace electrical and mechanical systems along with removing and replacing drywall.  The structure now meets all current electrical, plumbing, mechanical, and fire codes. While it is unfortunate that the project is over budget, it is apparent that the TOV will reap substantial benefits with the addition of public restrooms and two EHU’s that will help alleviate the problem of “core essential” employees leaving Vail to move to the Front Range or down valley. 3/19/2013 In The Spirit of The Founders Mr. Stan Zemler Manager Town of Vail Vail, Colorado Dear Stan, I would like to formally request $50,000 from the Town of Vail to complete the 2-hour version of "Vail: The Rise of America's Iconic Ski Resort". The original proposed production costs for a l2O-minute Vail 50th documentary was $500,000, which is substantially below the costs of comparable length documentaries produced by Ken Burns, Jay Jobert, and Warren Miller Entertainment. Because of the economic circumstances in 2010 when I set out to make this historical record of Vail the budget for the film had to be dramatically reduced. Based on a $200,000 commitment from Vail Resorts, $45,000 from Town of Vail and $40,000 raised from various individual donors including Richard Bass, Pepi and Sheika Gramshammer, Ruth & Vernon Taylor Foundation, and First Bank of Vail the length of the documentary was reduced down to 55 minutes to fit into a PBS Television hour. Telling the 5O-year history of Vail, in less than an hour, required some painful editing, a lot had to be left out. I have continued to work on the film since the majority of the needed footage has already been shot during the 2.5 year production. All of the material in the short version remains in the long version but with the additional 50 minutes dozens of really funny stories are able to be told that will keep a smile on everyone's face. The long version of the Vail film will be anything but boring. It will, however, be a more complete historical record of Vail's First 50 years that captures the personality and spirit of Vail. The breakdown of the additional costs for the 2-hour version which includes adding new material and reworking of original television version: Sound track: music, effects, etc. $15,500 Sound Studio $14,000 Cinematography $6,500 Transfers $4,000 Editing $31,000 Narration $6,000 Producer $8,000 Overhead $10.000 Total $95,000 Roger Brown P.O. Box 420, Gypsum, CO 81637 (970) 524-1588 rogercottonbrown@earthlink.net 3/19/2013 "Vail: The Rise of Americaos Iconic Ski Resort" Additional storylines to be included in the Two Hour Version: . Warren Pulis family story ( before Vail ).. Neil Bosco cloud seeding ( Pete Seibert tells the story ).. Allen Nottingham flies for Bosco, salting the air on a blue sky day.. Dave Gorsuch,local boy story from Climax and Leadville.. Pepi Gramshammer, youth in Austria, pro racing in the U.S. prior to Vail. Joanie Hanna, early racer at the 1963 Olympic training camp in Vail, then a ski instructor.. John Horan-Kates. Ford Celebrity Cup and the beginning of the international races.. More interviews with John and Diana Donovan, her father Bill Mounsey, and Kerq'Donovan'. Early entertainers and chefs: the Oberlouers, Helmit Frickie, Luc Meyer, Marie Claire Moritz, Clause ( pastry chef ). ' Marty Head interview.. Ann Taylor story, flight instructor.. More on Bill Whiteford, Betan mariageo Little Bo Peep stripper.. More Packy Walker stories, Dave Garton goes through the game check.. More Testwuide stories, horse in the Cornuti Bar as told by Daphne Slevin.. Ski patrol stories; Chupa Nelson, Charlie Malloy, Steve Boyd, others. Bud Palmer talks about bringing injured skiers into the Red Lion.. Jack Eck story.. Vail Trail newspaper story. Colorado Sti and Snowboard Museum including Sandy Treat 10th Mtr Div talk.. "skilidescope" piece where kids ( Brant Seibert, Amy Kindall, and Johnnie Buxman take over a film production that Jim Slevin is directing ).. The photographers; Shorty Wilcox, Barry Stott, Jack Affleck, more?. The writers; Dick Hause(nan, more from June and Don Simonton on pre Vail history? Pete Seibert's "Triumph of a Dream", Elaine Kelton's o'Women of Vail", Shirley Welch Vail book. Community Givers Merv Lapin hockey program Vi and Byron Brown community rummage sale. Vail Inspired Adventure Everest: Dick Pownall, Dick Bass, Mike Brown ) Mike has supplied excellent shots of the climb to the summit ). Gordon Brown, learning to kayak in Vail, then doing the first descent of the Blue Nile. 3/19/2013 I have raised $45,000 of this total through DVD sales and private donations so am requesting Town of Vail to fund the remaining $50,000 balance so I can complete this important film project. Of note, because of the quality of the production, Vail: The Rise of America's Iconic Ski Resort has already been featured on Rocky Mountain PBS. Other PBS stations in the United States and the History Channel have expressed interest in featuring the 2-hour version of the documentary. Thank you for your consideration. Pbo'/*- Roger Brown Summit Films, Inc. PO Box 420 Gypsum, Colorado 81637 ro gerc gtto-nbrown@ earthlink. nej 3/19/2013 Ordinance No. 6, Series of 2013 ORDINANCE NO. 6 SERIES OF 2013 AN ORDINANCE MAKING BUDGET ADJUSTMENTS TO THE TOWN OF VAIL GENERAL FUND, CAPITAL PROJECTS FUND, REAL ESTATE TRANSFER TAX FUND, CONFERENCE CENTER FUND, DISPATCH SERVICE FUND AND HEAVY EQUIPMENT FUND OF THE 2013 BUDGET FOR THE TOWN OF VAIL, COLORADO; AND AUTHORIZING THE SAID ADJUSTMENTS AS SET FORTH HEREIN; AND SETTING FORTH DETAILS IN REGARD THERETO. WHEREAS, contingencies have arisen during the fiscal year 2013 which could not have been reasonably foreseen or anticipated by the Town Council at the time it enacted Ordinance No. 16, Series of 2012, adopting the 2013 Budget and Financial Plan for the Town of Vail, Colorado; and, WHEREAS, the Town Manager has certified to the Town Council that sufficient funds are available to discharge the appropriations referred to herein, not otherwise reflected in the Budget, in accordance with Section 9.10(a) of the Charter of the Town of Vail; and, WHEREAS, in order to accomplish the foregoing, the Town Council finds that it should make certain budget adjustments as set forth herein. NOW, THEREFORE, BE IT ORDAINED, BY THE TOWN COUNCIL OF THE TOWN OF VAIL, COLORADO that: 1. Pursuant to Section 9.10(a) of the Charter of the Town of Vail, Colorado, the Town Council hereby makes the following budget adjustments for the 2013 Budget and Financial Plan for the Town of Vail, Colorado, and authorizes the following budget adjustments: General Fund $ 81,500 Capital Projects Fund 7,070,207 Real Estate Transfer Tax Fund 12,900,736 Conference Center Fund 7,627,694 Dispatch Services Fund 157,146 Heavy Equipment Fund 180,200 Total $ 28,017,483 2. If any part, section, subsection, sentence, clause or phrase of this ordinance is for any reason held to be invalid, such decision shall not affect the validity of the remaining portions of this ordinance; and the Town Council hereby declares it would have passed this ordinance, and each 3/19/2013 Ordinance No. 6, Series of 2013 part, section, subsection, sentence, clause or phrase thereof, regardless of the fact that any one or more parts, sections, subsections, sentences, clauses or phrases be declared invalid. 3. The Town Council hereby finds, determines, and declares that this ordinance is necessary and proper for the health, safety, and welfare of the Town of Vail and the inhabitants thereof. 4. The repeal or the repeal and reenactment of any provision of the Municipal Code of the Town of Vail as provided in this ordinance shall not affect any right which has accrued, any duty imposed, any violation that occurred prior to the effective date hereof, any prosecution commenced, nor any other action or proceedings as commenced under or by virtue of the provision repealed or repealed and reenacted. The repeal of any provision hereby shall not revive any provision or any ordinance previously repealed or superseded unless expressly stated herein. 5. All bylaws, orders, resolutions, and ordinances, or parts thereof, inconsistent herewith are repealed to the extent only of such inconsistency. This repealer shall not be construed to revise any bylaw, order, resolution, or ordinance, or part thereof, theretofore repealed. INTRODUCED, READ, APPROVED, AND ORDERED PUBLISHED ONCE IN FULL ON FIRST READING this 19th day of March, 2013, and a public hearing shall be held on this Ordinance on the 2nd day of April, 2013, at the regular meeting of the Town Council of the Town of Vail, Colorado, in the Municipal Building of the town. _______________________________ Andrew P. Daly, Mayor ATTEST: ___________________________ Lorelei Donaldson, Town Clerk 3/19/2013 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: March 19, 2013 ITEM/TOPIC: The first reading of Ordinance No. 21, Series of 2012, an ordinance for prescribed regulation amendments, pursuant to Section 12-3-7, Amendment, Vail Town Code, to allow for amendments to Section 12-8B-7, Height, Vail Town Code, to establish an allowable building height for golf course clubhouses within the outdoor recreation district, and to allow for amendments to Section 12-2-2, Definitions, Vail Town Code, to define the terms golf course and golf course clubhouse, and setting forth details in regard thereto. PRESENTER(S): George Ruther, Community Development Department ACTION REQUESTED OF COUNCIL: The applicant is requesting Town Council to table the public hearing of Ordinance No. 21, Series of 2012 to the May 7, 2013 Council meeting. BACKGROUND: The Planning and Environmental Commission held a public hearing on the proposed amendment on October 22nd and November 12, 2012. On November 12, 2012, Planning and Environmental Commission forwarded a recommendation of approval to the Vail Town Council for the proposed amendment by a vote of 5-0-2 (Pierce and Hopkins recused). STAFF RECOMMENDATION: The applicant is requesting Town Council to table the public hearing of Ordinance No. 21, Series of 2012 to the May 7, 2013 Council meeting. 3/19/2013 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: March 19, 2013 ITEM/TOPIC: The first reading of Ordinance No. 22, Series of 2012, an ordinance for a zone district boundary amendment, pursuant to Section 12-3-7, Amendment, Vail Town Code, to allow for a rezoning of the Vail Golf Course parking lot from the General Use District to the Outdoor Recreation District, located at 1775 Sunburst Drive/Lot 3, Sunburst Filing 3, and setting forth details in regard thereto. PRESENTER(S): George Ruther, Community Development Department ACTION REQUESTED OF COUNCIL: The applicant is requesting Town Council to table the public hearing of Ordinance No. 22, Series of 2012 to the May 7, 2013 Council meeting. BACKGROUND: The Planning and Environmental Commission held a public hearing on the proposed amendment on October 22nd and November 12, 2012. On November 12, 2012, Planning and Environmental Commission forwarded a recommendation of approval to the Vail Town Council for the proposed amendment by a vote of 5-0-2 (Pierce and Hopkins recused). STAFF RECOMMENDATION: The applicant is requesting Town Council to table the public hearing of Ordinance No. 22, Series of 2012 to the May 7, 2013 Council meeting. 3/19/2013