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Home My WebLink About2013-04-16 Agenda and Support Documentation Town Council Evening SessionVAIL TOWN COUNCIL EVENING SESSION AGENDA VAIL TOWN COUNCIL CHAMBERS 75 S. Frontage Road W. Vail, CO 81657 6:00 P.M., APRIL 16, 2013 NOTE: Times of items are approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. 1. ITEM/TOPIC: Citizen Participation (15 min) 2. ITEM/TOPIC: Consent Agenda: 1) Resolution No. 8, Series of 2013 VLMD Supplemental 2) 2013 Overlay Project Award 3) South Frontage Road Bike Lane Improvement Project Award 4) Proclamation No. 4, Series of 2013 National Library Week 5) Proclamation No. 5, Series of 2013 National Building Safety Month (5 min.) 3. ITEM/TOPIC: Town Manager Report: (5 min.) 4. ITEM/TOPIC: Council appointments to the Art in Public Places (AIPP). (5 min.) PRESENTER(S): Pam Brandmeyer ACTION REQUESTED OF COUNCIL: Staff requests each applicant be interviewed at the work session and appoint 2 members to AIPP at the evening meeting. Staff has provided possible questions to ask applicants for Councils use. The term for the AIPP is two years, April 1, 2013 - March 31, 2015. BACKGROUND: The Town received three letters of interest of the open position on AIPP as follows: Iva Frank; Dana Patterson and Wendy St. Charles STAFF RECOMMENDATION: Staff requests the Council appoint two members to AIPP at the evening meeting. 5. ITEM/TOPIC: A public hearing to discuss the proposed 2013 Gerald R. Ford Park Master Plan. This public hearing is a follow up to the hearings previously held on March 19 and April 2, 2013, regarding master planning for Ford Park. (90 Minutes) PRESENTER(S): George Ruther, Director of Community Development ACTION REQUESTED OF COUNCIL: The Vail Town Council is being asked to provide answers to the questions outlined in the staff memorandum. Answers to these questions and clear direction on any other items of importance to the Town Council and the public is necessary to 4/16/2013 advance this master planning process forward. BACKGROUND: The purpose of this public hearing is to follow up on the input provided during the Vail Town Council public hearing on April 2, 2013, and to seek clarification and direction on a number of key Ford Park planning issues. To aid in the discussion, the staff memorandum provides a summary on the comments and direction received at the April 2nd public hearing, preliminary information on the proposed 2013 Gerald R. Ford Park Master Plan, and a series of questions which must be addressed in order to advance the master planning process forward. 6. ITEM/TOPIC: Lionshead Park Contract Award. With completion of the design, approval and bidding phases, the Lionshead Park/Sundial Plaza Renovation is set to begin construction, pending award of four construction agreements by the Town Council. (10 min) PRESENTER(S): Gregg Barrie ACTION REQUESTED OF COUNCIL: Staff is requesting that the Town Council authorize the Town Manager to enter into agreements with the following contractors for the purpose of constructing the Lionshead Park/Sundial Plaza Renovations: 1) R.A. Nelson, LLC $470,601 2) Tres Birds Workshop $ 90,000 3) Sundance Water Design $158,000 4) Integrative Design Solutions $ 53,071 BACKGROUND: The Lionshead Park Renovation Project will provide a children's play area and interactive pop-jet type water feature to the heart of Lionshead Mall, meeting the project goals of providing cost-free, family oriented activities for the residents and guests of the Lionshead Village and the surrounding neighborhood. In addition, a snowmelted walkway, new landscaping and other streetscape improvements complete the next step in renovations to Lionshead Mall. STAFF RECOMMENDATION: Staff recommends that the Town Council approve the four construction contracts outlined so that construction on the project can begin immediately. 7. ITEM/TOPIC: Resolution No. 7, Series of 2013 - Establishing the annual fee in lieu rate for commercial linkage and inclusionary zoning (15 Minutes) PRESENTER(S): George Ruther ACTION REQUESTED OF COUNCIL: The Town Council is being asked to approve, approve with modifications or deny Resolution No. 7, Series of 2013. BACKGROUND: On April 4, 2007, the Vail Town Council adopted Ordinances Nos. 7 and 8, Series of 2007, establishing commercial linkage and inclusionary zoning. The regulations provide five methods of mitigation to provide the requisite employee housing. One of the methods of mitigation is paying a fee in lieu of providing the employee housing.In accordance with Sections 12-23-5 and 12-24-6, Vail Town Code, the fee in lieu for each employee to be housed and for each square foot of employee housing required shall be established annually by resolution adopted by the Vail Town Council. 4/16/2013 STAFF RECOMMENDATION: Staff recommends the Town Council approves Resolution No. 7, Series of 2013 as presented. 8. ITEM/TOPIC: Adjournment (8:25 p.m.) 4/16/2013 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: April 16, 2013 ITEM/TOPIC: Citizen Participation 4/16/2013 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: April 16, 2013 ITEM/TOPIC: Consent Agenda: 1) Resolution No. 8, Series of 2013 VLMD Supplemental 2) 2013 Overlay Project Award 3) South Frontage Road Bike Lane Improvement Project Award 4) Proclamation No. 4, Series of 2013 National Library Week 5) Proclamation No. 5, Series of 2013 National Building Safety Month ATTACHMENTS: Proclamation No. 4, Series of 2013 Proclamation No. 5, Series of 2013 Resolution No. 8, Series of 2013 4/16/2013 Proclamation o. 4, Series of 2013 OFFICIAL PROCLAMATIO for ational Library Week 201 3 WHEREAS, libraries are the heart of their communities, campuses and schools; WHEREAS; librarians work to meet the changing needs of their communities, including providing resources for everyone and bringing services outside of library walls; WHEREAS, libraries and librarians bring together community members to enrich and shape the community and address local issues; WHEREAS, librarians are trained, tech-savvy professionals, providing technology training and access to downloadable content like e-books; WHEREAS, libraries offer programs to meet community needs, providing residents with a variety of online resources (databases, eBooks, downloadable audio) in addition to special events for all ages. WHEREAS, libraries continuously grow and evolve in how they provide for the needs of every member of their communities; WHEREAS, libraries, librarians, library workers and supporters across America are celebrating National Library Week. OW, THEREFORE , be it resolved that I Andy Daly, Mayor of Vail proclaim National Library Week, April 14-20, 2013. I encourage all residents to visit the library this week to take advantage of the wonderful library resources available @ your library. Communities matter @ your library. ______________________ Andrew P. Daly, Mayor Attest: _________________________ Lorelei Donaldson, Town Clerk 4/16/2013 TOWN OF VAIL PROCLAMATION NO. 5, SERIES OF 2013 A PROCLAMATION DECLARING THE MONTH OF MAY 2013 AS “BUILDING SAFETY MONTH” WHEREAS, the Town of Vail holds the critical issues of safety, energy efficiency, water conservation and sustainability in the built environment as essential elements of a viable community; and WHEREAS, our confidence is achieved through the devotion of vigilant architects, engineers, builders, laborers and others in the construction industry, who work year-round to ensure the safe construction of buildings; and WHEREAS, the Town of Vail adopted the 2012 editions of the International Building and Fire Codes by reference in Title 10, Building Codes, Vail Town Code, to protect public health, safety and welfare; and WHEREAS, Building Safety Month is sponsored by the International Code Council and International Code Council Foundation, to remind the public about the critical role of our communities’ local code officials, who assure us of safe, efficient and livable buildings; and WHEREAS, the theme for Building Safety Month 2013 is “Code Officials Keep You Safe.” Building Safety Month 2013 encourages appropriate steps everyone can take to ensure that the places where we live, learn, work, worship and play are safe and sustainable, and recognizes that countless lives have been saved due to the implementation of safety codes by local and state agencies. NOW, THEREFORE, BE IT PROCLAIMED that the Vail Town Council declares the month of May as Building Safety Month. Accordingly, the Town of Vail encourages our citizens to join in participation of Building Safety Month activities to be held each Friday at 7:00 am during the month of May in the Community Development Department, with event themes as follows: May 3rd: Fire Safety and Awareness May 10th: Disaster Safety and Mitigation May 17th: Backyard, Pool and Spa Safety May 24th: Energy and Green Building SIGNED this 16th day of April, 2013. ________________________________ Andrew P. Daly, Mayor ATTEST: ___________________________ Lorelei Donaldson, Town Clerk 4/16/2013 Vail Local Marketing District 1st Supplemental 2013 20122012Variance20131st 2013 BudgetActualFav/(Unfav)BudgetSupplementalProposed Income 310 · Lodging Tax 2,000,000 2,452,910 452,910 2,200,000 2,200,000 399 · Interest Income 1,200 289 (911) 1,200 1,200 Total Income 2,001,200 2,453,199 451,999 2,201,200 - 2,201,200 Expense 6301 · Destination 515,000 611,842 (96,842) 793,500 13,000 806,500 6302 · Front Range 356,000 393,022 (37,022) 405,000 405,000 6303 · Groups and Meetings 410,000 420,844 (10,844) 537,500 537,500 6304 · Public Relations Expenses 77,000 103,249 (26,249) 92,000 92,000 6306 · Photography / Video 60,000 100,000 (40,000) 80,000 31,500 111,500 6307 · Research 71,225 97,425 (26,200) 107,225 3,500 110,725 6308 · Web Site 30,000 45,000 (15,000) 45,000 45,000 6310 · Admin Miscellaneous 7,500 3,193 4,307 7,500 7,500 6315 · Email Marketing 24,500 12,257 12,243 4,000 4,000 6320 · Branding 75,000 30,000 45,000 50,000 52,000 102,000 6400 · Contingency 25,000 - 25,000 - - 7000 · Professional Fees 7001 · Legal and Accounting 20,000 20,000 - 20,000 20,000 7003 · Advertising Agent Fees 50,000 50,000 - 175,000 175,000 7008 · PR - Professional Fees 125,000 125,000 - 110,000 110,000 7011 · Partnership Fees 90,000 93,000 (3,000) 7015 · Ft Range Promotion Fees 30,000 44,375 (14,375) 30,000 30,000 Total 7000 · Professional Fees 315,000 332,375 (17,375) 335,000 - 335,000 9000 · Special Event Funding 9000.01 · Pro-Cycling Challenge 100,000 11,666 88,334 100,000 100,000 9000.02 · New Iconic Event Marketing 100,000 58,334 41,666 15,000 15,000 Total 9000 · Special Events200,000 70,000 130,000 115,000 - 115,000 Total Expense 2,166,225 2,219,207 (52,982) 2,571,725 100,000 2,671,725 Net Income(165,025) 233,992 399,017 (370,525) (470,525) Beginning Fund Balance 1,061,696 1,061,696 1,295,688 1,295,688 Ending Fund Balance896,671 1,295,688 925,163 825,163 %age Fund Balance (25% required)45%53%42%37% 4/16/2013 Resolution No. 8, Series of 2013 RESOLUTION NO. 8 SERIES OF 2013 A RESOLUTION APPROVING AN AMENDED OPERATING PLAN AND BUDGET OF THE VAIL LOCAL MARKETING DISTRICT, FOR ITS FISCAL YEAR JANUARY 1, 2013 THROUGH DECEMBER 31, 2013 WHEREAS, the Town of Vail (the “Town”), in the County of Eagle and State of Colorado is a home rule municipal corporation duly organized and existing under the laws of the State of Colorado and the Town Charter (the “Charter”); and WHEREAS, the members of the Town Council of the Town (the “Council”) have been duly elected and qualified; and WHEREAS, C.R.S. §29-25-110 requires the Council’s annual approval of the operating plan the Vail Local Marketing District (the “VLMD”). NOW THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF VAIL, COLORADO THAT: Section 1. The Council approves the operating plan and budget of the VLMD for marketing related expenditures beginning on the first day of January, 2013, and ending on the 31st day of December, 2013. Section 2. This Resolution shall take effect immediately upon its passage. INTRODUCED, PASSED AND ADOPTED at a regular meeting of the Town Council of the Town of Vail held this 16th day of April, 2013. ___________________________________ Andrew P. Daly, Town Mayor Attested: _________________________ Lorelei Donaldson, Town Clerk 4/16/2013 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: April 16, 2013 ITEM/TOPIC: Town Manager Report: 4/16/2013 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: April 16, 2013 ITEM/TOPIC: Council appointments to the Art in Public Places (AIPP). PRESENTER(S): Pam Brandmeyer ACTION REQUESTED OF COUNCIL: Staff requests each applicant be interviewed at the work session and appoint 2 members to AIPP at the evening meeting. Staff has provided possible questions to ask applicants for Councils use. The term for the AIPP is two years, April 1, 2013 - March 31, 2015. BACKGROUND: The Town received three letters of interest of the open position on AIPP as follows: Iva Frank; Dana Patterson and Wendy St. Charles STAFF RECOMMENDATION: Staff requests the Council appoint two members to AIPP at the evening meeting. 4/16/2013 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: April 16, 2013 ITEM/TOPIC: A public hearing to discuss the proposed 2013 Gerald R. Ford Park Master Plan. This public hearing is a follow up to the hearings previously held on March 19 and April 2, 2013, regarding master planning for Ford Park. PRESENTER(S): George Ruther, Director of Community Development ACTION REQUESTED OF COUNCIL: The Vail Town Council is being asked to provide answers to the questions outlined in the staff memorandum. Answers to these questions and clear direction on any other items of importance to the Town Council and the public is necessary to advance this master planning process forward. BACKGROUND: The purpose of this public hearing is to follow up on the input provided during the Vail Town Council public hearing on April 2, 2013, and to seek clarification and direction on a number of key Ford Park planning issues. To aid in the discussion, the staff memorandum provides a summary on the comments and direction received at the April 2nd public hearing, preliminary information on the proposed 2013 Gerald R. Ford Park Master Plan, and a series of questions which must be addressed in order to advance the master planning process forward. ATTACHMENTS: Memorandum Ford Park Management Plan Ford Park Boundary Map Ford Park Existing Uses Map Ford Park Upper and Lower Bench Map Ford Park Existing Lease Areas Map 4/16/2013 1 MEMORANDUM To: Vail Town Council From: George Ruther, Community Development Director Date: April 16, 2013 Subject: 2013 Gerald R. Ford Park Master Plan Purpose The purpose of this memorandum is to follow up on the input provided during the Vail Town Council public hearing on April 2, 2103, and to seek clarification and direction on a number of key Ford Park planning issues. To aid in the discussion, this memorandum provides a summary on the comments and direction received at the April 2nd public hearing, preliminary information on the proposed 2013 Gerald R. Ford Park Master Plan, and a series of questions which must be addressed to advance the master planning process forward. Discussion Goals The goal of this discussion with the Vail Town Council is to receive direction on a number of key issues and answers to key questions. Key issues or questions which need clarification include: 1. How does the Town Council wish to address the recommendations in the 2012 Ford Park Management Plan Amendment with regard to the social courtyard located at the entrance to the Ford Amphitheater? The Betty Ford Alpine Garden Education Center? 2. Are there any other Phase II improvements (i.e., improved and relocated restrooms at the children’s playground, art in public places installations, etc.) as noted in the 2012 Ford Park Management Plan Amendment which warrant further consideration? If so, which improvements should be further considered for inclusion on the 2013 Master Plan? 3. A boundary line delineating the upper bench of the park from the lower bench has been proposed. In addition, a concept to further clarify subareas within the park has also been suggested. Is the Town Council in agreement with the location of the boundary line and the concept of subareas within the park? 4. A format for the proposed 2013 Gerald R. Ford Park Master Plan has been recommended. The proposed format contemplates the compilation of the 1985 Ford Park Master Plan, the 1997 Ford Park Management Plan, and the 2012 Ford Park Management Plan Amendment. The recommended format is accompanied by a proposed table of contents which, in its current state of completion, highlights the major topics and areas of recommendation to be included in the new master plan. Is the Town Council in agreement with the direction presently recommended for the format and contents of the new master plan? 4/16/2013 2 5. In an effort to protect and preserve Ford Park from unlimited future development, the 1997 Ford Park Management Plan identified an action step to redefine allowable uses in the park. A list of allowable use which takes precedence over the underlying zone district was proposed. Allowed and prohibited uses in Ford Park include: Allowed Uses Park and greenbelt Bicycle and hiking trails Children’s playground Outdoor amphitheater Botanical gardens Environmental, educational, and historical centers Picnic areas Recreation and athletic facilities Transportation systems and other public utility easements Parking Administrative offices Prohibited uses Ski lift and related facilities Exchange or trade Civic center, convention/conference center, public schools, gymnasium, and assembly hall Swimming pools Equestrian trails Type III and IV employee housing Does the Town Council believe the lists should be amended or altered in any way to reflect current planning goals for the park? If yes, what amendments are needed? Should temporary uses and structures such as art exhibits or tents be addressed? If so, what is the goal to be achieved in this regard? At a minimum, additional design standards and criteria should be added to the new master plan to further clarify how the allowed use could be incorporated into the park resulting in unintended negative consequences. For instance, does the Town Council want to adopt design standards and criteria which address vehicle intrusions into the park (see Goal #2, 1997 Ford Park Management Plan), year round access, emergency vehicle access, impacts on landscape buffers and existing vegetation, bulk, mass, scale of buildings and structures, parking requirements, conflicts between users, etc. 6. Administrative office use is an allowed use within the park. Presently, both the VRD and VVF maintain administrative offices in the park. Each was granted approval to do by the Town of Vail in accordance with the issuance of a 4/16/2013 3 conditional use permit. According to the 1997 Ford Park Management Plan, “staff offices for on-site park activities are an allowed use.” While it is clear the use is permissible, subject to compliance with the goals and objectives articulated in Ford Park planning documents, further clarity is needed to ensure that the administrative office use remains accessory, or secondary and incidental, to the primary purposes of the park. To do so effectively, a set of quantitative standards should be adopted to further clarify the use. A maximum of 15% of the total gross square foot area of a building or structure is recommended for office use. A 15% figure ensures that the need for the use can be accommodated yet maintains the use as an accessory or secondary function. As a policy, does the Town Council agree with this recommendation, and therefore, instruct staff to further develop the regulatory requirements to implement this policy? Summary of Comments and Direction 1. As requested by the Vail Town Council, the following sentence of the 2012 Management Plan has been amend to read as follows, “As endorsed by the voters, a portion of these funds was to provide funding for improvements to Ford Park, specifically improvements to the Ford Amphitheater, the Alpine gardens, park- wide pedestrian flow, as well as the expansion of the athletic fields and restrooms improvements at the Ford Park athletic complex.” This sentence has been amended through out the document. 2. 2012 Ford Park Management Plan Amendment, Policy Statement 2: New, or changed, or expanded facilities or uses will not be permitted to curtail existing public uses of facilities in the Park unless there is either a compelling public interest or adequate alternative facilities are available to its users. Maintenance and upgrades to existing structures and buildings is permitted to ensure all functions in the park shall be are maintained and function at a high quality level. 3. The Town Council asked for policy language to be added to the proposed 2013 Gerald R. Ford Park Master Plan which limits the addition of any new structures in Ford Park to be located on the upper bench of the park. As a policy, no new structures are to be located on the lower bench. Additionally, the Town Council asked that in implementing this policy direction, only those structures and improvements already approved and currently under construction in Phase I be allowed. Approved Phase I improvements include: • trash enclosure and storage building relocation, • South Frontage Road bus stop improvements, • Passenger drop off area/parking lot improvements, • restrooms and concessions building, • restrooms and park storage building, • enhanced Betty Ford Way improvements, • outfield retaining wall and fence/safety netting relocation, 4/16/2013 4 • multi-purpose area/enlarged sports fields, and • improved lawn seating at the amphitheater, • expanded donor/concessions area within the amphitheater, and • improved east entry and restrooms at the amphitheater. The Town Council further stated that those structures or improvements proposed for Phase II not be included in the planning at this time. A draft plan map has been created which delineates the boundary line between the upper bench and lower bench. The expressed purpose of the map is to make determination for uses and structures which are allowed within the respective areas of the park. An additional subarea plan map should be created which defines the leased areas of the park along with preservation or protection areas. Such an illustration would be used to further specify and clarify allowable uses, structures and improvements for each of the park stakeholders. A series of draft plan maps has been attached to this memorandum for reference and further discussions. 4. The lower commons area of Ford Park is used as a site to erect tents as temporary structures to accommodate special events. On April 2nd, a question was raised regarding the frequency at which this occurs. The following table quantifies the frequency and duration of time that tents were erected on the lower commons area site from 2008 - 2012. # Year Who Set Up Tear Down Days 1 2008 Private Party, Chris Emmer Tent with no floor VIDF Event Thurs 7/27/2008 10:00:00 AM Thurs 7/27/2008 9:30:00 PM 1 2 2008 BRAVO Thurs 7/31/2008 12:00:00 AM Sat 8/2/2008 8:00:00 AM-Noon 2.5 3 2009 VVF Fri 8/7/2009 8:0000: AM Sun 8/9/2009 8:00:00 AM 2 4 2010 BRAVO Fri 7/23/2010 Mon 7/26/2010 10:00:00 AM 3 5 2010 VVF Thurs 8/5/2010 Mon 8/8/2010 10:00:00 AM 3 6 2011 VIDF Gala Thurs 8/4/2011 Sun 8/7/2011 4 7 2011 BRAVO Gala Fri 7/22/2011 Sun 7/24/2011 3 8 2012 Steadman/Philippon Wed 7/4/2012 Fri 7/6/12 8:00:00-Noon 2.5 9 2012 BRAVO Fri 7/20/2012 Sun 7/22/2012 by Noon 2.5 10 2012 VIDF Gala Thurs 8/2/2012 Sat 8/4/2012 3 2008-2012 26.5 Year Event (10-150 people) Betty Ford Alpine Gardens Lower Bench Days 2008 Weddings, Receptions, & 9 9 18 4/16/2013 5 Proposed 2013 Gerald R. Ford Park Master Plan The 2013 Gerald R. Ford Park Master Plan will represent a compilation of the 1985 Ford Park Master Plan, the 1997 Ford Park Management Plan and the 2012 Ford Park Management Plan Update. The following outline lists the nine chapters envisioned for the 2013 Plan Update. For each chapter “bullet points” highlight the major topics or sections to be addressed in each chapter. Plans and/or graphics for each chapter are listed and when applicable, additional comments about the chapter and/or its relationship with other planning efforts, etc. are provided. Note that when additional comments are provided it is not the intention that this language is proposed for the final plan, rather these comments are provided as explanation regarding the Chapter. This outline is intended to provide Council with an indication of the “direction” staff is moving towards with respect to the preparation of the 2013 Plan. This is a “work in progress” that will evolve over the coming weeks. A draft outline of the proposed plan follows below: D R A F T O U T L I N E 2013 Gerald R. Ford Park Master Plan 1. INTRODUCTION • Purpose of the Plan, how it will be used to guide the use of and future improvements to the park • Why this Plan was prepared, how it evolved from previous planning efforts, etc. • History of Ford Park Note - It is assumed that the history section will be taken predominantly from the history section of the ’85 Plan and the Ford Park Background section of the ’97 (with minor modifications as may be necessary). Reference could also be made to the site plan of the Park from the Vail Plan. 2. SITE ASSESSMENT/EXISTING CONDITIONS • Site context • Site characteristics/influences Rehearsal Dinners 2009 Weddings, Receptions, & Rehearsal Dinners 8 6 14 2010 Weddings, Receptions, & Rehearsal Dinners 8 5 13 2011 Weddings, Receptions, & Rehearsal Dinners 10 5 15 2012 Weddings, Receptions, & Rehearsal Dinners 9 3 12 2008-2012 Total 44 28 72 4/16/2013 6 • Surrounding uses Plans/Graphics Map defining boundary of Park (new) Existing Site Conditions Map (potentially use map from ’85 Plan) Note – This section will include the site description/evaluation section from the ’85 Plan, updated as necessary. 3. PREVIOUS PLANNING EFFORTS/COMMUNITY INVOLVEMENT • Overview of community outreach that was done during preparation of ’85 Plan (surveys, meetings, etc.) and establish how this community involvement culminated in alternative plans for Ford Park and ultimately a preferred plan that defined the future development of the park/range of desired improvements. • Overview of process/community input done during preparation of ’97 Plan. • Explain how this ’13 planning effort is about providing improved direction/clarity in order to help guide decision-making on the future of the park; that the overall vision for the Park established by the ’85 Plan and further clarified by the ’97 Plan process has largely defined what the park is today; that there are no thoughts of re-visiting the overall vision for the park, nor is there an interest in making major changes to the character or facilities in the park. • Conclude that this ’13 planning effort is to clarify, refine, etc. the plans for Ford Park and to do so in one consolidated document. Plans/Graphics To provide historic perspective, insert alternative site plans and the final master plan from the ’85 Plan 4. GOALS/OBJECTIVES/POLICES AND ACTION STEPS Note - The goals, objectives, policies and action statements are important aspects of a master plan as among other things they typically provide direction for future capital improvements and are also used to evaluate development/improvement proposals. The’85 Plan did not include specific goal statements; however goal/policy “direction” can be gleaned from the narrative found in this Plan. The ’97 Plan did include goals, objectives, policies and action steps. This section will reflect a combination of the “direction” from the ’85 Plan and the goals, objectives, policies and action steps from the ’97 Plan along with any necessary refinements that will come out of this ’13 Planning process. Below are the nine “directions” taken from the ’85 Plan (presented in the April 2, 2013 staff memo) and a brief statement regarding how and where they will be incorporated into the ’13 Update: A. Ford Park is intended to meet the recreational needs of the community (to be address in new goal statement or an expanded Goal #1) B. Care is to be taken to conserve and enhance natural areas (to be addressed in expanded Goal #1 and/or new objectives/policies) 4/16/2013 7 C. Active recreation elements are to be consolidated and located away from the meadow and creek (to be addressed in new objective/policy statements and the description of the Gore Creek Sub-Area) D. The park will be protected from over-development (to be addressed in an expanded Goal #1 and/or new objective/policy statements) E. Locate high use facilities away from more passive uses (to be addressed in new objective/policy statements) F. Stepping of structures into the existing topography (to be addressed in design criteria and Goal #1 objectives/policies) G. Locate parking areas adjacent to the Frontage Road and away from areas with children (to be addressed in objective/policy statements for Goal #2) H. Utilize berms and landscape buffers to separate uses (to be addressed in design criteria and potentially in Sub-Area descriptions and/or Illustrative Plan narratives) I. The Master Plan provides guidelines for which future development will be evaluated (address in purpose section of ’13 Plan and as an objective/policy for Goal #1) Below are the major sections to be included in this chapter: • Introduction to Goals/Policies/Actions Steps, how they were created and how they are to be used. • Goal statements - the six goal statements from the ’97 Plan will be used as a starting point, to be modified/expanded as necessary. These six goals from the ’97 Plan are: Goal #1: Preserve and protect Ford Park. Goal #2: Reduce vehicular intrusions in, and their impact on, the park. Goal #3: Reduce conflicts between all Ford Park venues. Goal #4: Resolve parking and South Frontage Road access problems. Goal #5: Improve internal pedestrian circulation within Ford Park and the pedestrian connections between Ford Park and Vail Village. Goal #6: Delineate financial responsibilities among Ford Park leaseholders and the Town of Vail. • Objectives – the objectives from the ’97 Plan will be used as a starting point, to be modified/expanded as necessary. • Policies – the policies from the ’97 Plan will be used as a starting point, to be modified/expanded as necessary. • Action Steps – the action steps from the ’97 Plan will be used as a starting point, to be modified/expanded as necessary. 5. FORD PARK SUB-AREAS Note – The thought behind the Sub Areas is to replace the notion of the park being divided into the upper and lower bench, that more specificity is needed when addressing the different areas of the park. A good example of this approach is the Sub-Area section included in the 2008 Vail Village Master Plan Update. 4/16/2013 8 • Explain the concept of the park’s sub-areas – i.e. areas of park with distinctive uses and/or features that are unique and as such may warrant “special” attention to guide future decision making regarding management, uses, potential improvements, etc. • Sub-Area Narratives – describe the uses, characteristics of the area; identify at a general level potential improvements, things that may change, things that should not change; address specific design considerations to be addressed for improvements that may occur within the Sub-Area; essentially provide a vision statement for the sub-area. • Sub Areas to include: -Athletic Fields -Tennis Center -Parking/Operations -Amphitheater -Alpine Gardens -Playground -Passive Recreation -Open Space -Gore Creek Corridor -Nature Center -Soccer Field Plans/Graphics Map of Ford Park Sub-Areas 6. ILLUSTRATIVE PLAN Note - It is assumed that this plan will generally reflect the improvements depicted in the ’12 Update, subject to changes that may be made during this planning process, i.e. the appropriateness of all potential improvements will be determined based on how they conform with the new goals/objectives/polices and action steps that are prepared as a part of this planning process. This process may result in changes to improvements depicted in the ’12 Plan. Below are the major sections to be included in this chapter: • Introduction to the Illustrative Plan chapter • Narrative descriptions of each improvement identified for the park Plans/Graphics Revised Illustrative Plan 7. DESIGN CRITERIA • Introduction to chapter, how design criteria are to be used by PEC and DRB, how they relate to the DRB process. • Design criteria - criteria from the ’85 Plan will provide a starting point, it is anticipated that these criteria will be expanded/refined. 8. PARK MANAGEMENT • Introduction to Management • Summary of management and operational parameters for park – it is anticipated that these will be derived from the ’97 Plan and ’12 Update. 4/16/2013 9 9. APPENDIX • Items to be included in the appendix (TBD). Town Council Action In order to remain on the requested schedule, the questions posed in Section II of this memorandum need to be answered. With clear direction articulated, staff will return to the Vail Town Council public meeting on Tuesday, May 7th with proposed master plan language and options for future implementation. If deemed acceptable, the Vail Town Council, acting on behalf of the owner of Ford Park, could then instruct staff to prepare a master plan amendment application for review consistent with the Town’s adopted processes. If instructed to do so, the master plan amendment application could be first reviewed by the Planning & Environmental Commission on Monday, May 13th. . 4/16/2013 4/16/2013 4/16/2013 4/16/2013 4/16/2013 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: April 16, 2013 ITEM/TOPIC: Lionshead Park Contract Award. With completion of the design, approval and bidding phases, the Lionshead Park/Sundial Plaza Renovation is set to begin construction, pending award of four construction agreements by the Town Council. PRESENTER(S): Gregg Barrie ACTION REQUESTED OF COUNCIL: Staff is requesting that the Town Council authorize the Town Manager to enter into agreements with the following contractors for the purpose of constructing the Lionshead Park/Sundial Plaza Renovations: 1) R.A. Nelson, LLC $470,601 2) Tres Birds Workshop $ 90,000 3) Sundance Water Design $158,000 4) Integrative Design Solutions $ 53,071 BACKGROUND: The Lionshead Park Renovation Project will provide a children's play area and interactive pop-jet type water feature to the heart of Lionshead Mall, meeting the project goals of providing cost-free, family oriented activities for the residents and guests of the Lionshead Village and the surrounding neighborhood. In addition, a snowmelted walkway, new landscaping and other streetscape improvements complete the next step in renovations to Lionshead Mall. STAFF RECOMMENDATION: Staff recommends that the Town Council approve the four construction contracts outlined so that construction on the project can begin immediately. ATTACHMENTS: Memorandum 4/16/2013 To: Vail Town Council From: Department of Public Works Date: April 16, 2013 Subject: Lionshead/Sundial Plaza Park and Playground I. INTRODUCTION With completion of the design, approval and bidding phases, the Lionshead Park/Sundial Plaza Renovation is set to begin construction, pending award of four construction agreements by the Town Council. As presented in February, the project components include a children’s play area with artistic play elements and climbing wall, an interactive pop-jet water feature, snowmelting of the main walkway/stairs and new landscaping. In addition, some streetscape elements are included such as reconfiguration/cleanup of the electrical panels by the Lionshead Holiday Tree, replacement of Village light fixtures to the new Lionshead style fixture, and updating nearby site walls to match recent streetscape renovations. These streetscape improvements will be funded using the existing Lionshead streetscape budget, and complete the next step in the renovation of Lionshead Mall. II. CONSTRUCTION AGREEMENTS 1) Site Work On March 28, the town received three qualified bids for completion of the site work, which includes construction of walls, walkways, stairs, railings, paving materials, the water feature basin and finishes, the snowmelt and electrical systems, landscaping and irrigation. The bids received were as follows:  R.A. Nelson $ 485,210.78 and adjusted to $ 470,601.09  Icon, Inc. $ 608,035.93  B & B Excavating $ 699,975.00 2) Play Structures The play structure “nests” were designed and detailed by Tres Birds Workshop. Staff recommends awarding the construction and installation of the play structures to Tres Birds in the amount of $ 90,000. This cost is in line with other town playgrounds, and includes the low-level lighting integrated into the structures. 4/16/2013 Town of Vail Page 2 3) Water Feature Sundance Water Design was selected in October to assist with design for the water feature. They have been highly responsive throughout the design process, at no cost to the Town, and come highly recommended by previous clients. Staff recommends awarding the Water Feature component to Sundance Water Design in the amount of $ 158,000. This cost includes the additional $ 25,000 required for the construction of the “pop-jet” type fountain presented to the Council in February. 4) Climbing Wall Staff recommends awarding the Climbing Wall component of the project to Integrative Design Solutions in the amount of $ 53,071. III. PROJECT SCHEDULE Pending Town Council approval on April 16th, construction work is set to begin on Wednesday, April 17th. The spring construction schedule is very tight. April 17 Begin construction May 24 Completion of stairs to Billy’s Island Grill (restaurant is closed 4/15 - 5/24) June 27 End of Spring Construction - work includes completion of main walk/stairs into Lionshead Mall, installation of fountain components, all site walls, paving, lighting, snowmelt system and major landscaping. Note: fountain could be operational and programmed by July 4th if all goes well Sept 3 Fall Construction begins - installation of play structures/equipment, climbing wall, playground surfacing and other unfinished items Oct 31 Project completion IV. STAFF RECOMMENDATION Staff recommends that the Town Council approve the four construction contracts outlined so that construction on the project can begin immediately. V. ACTION REQUESTED BY COUNCIL Staff is requesting that the Town Council authorize the Town Manager to enter into agreements with the following contractors for the purpose of constructing the Lionshead Park/Sundial Plaza Renovations: 1) R.A. Nelson, LLC $ 470,601 2) Tres Birds Workshop $ 90,000 3) Sundance Water Design $ 158,000 4) Integrative Design Solutions $ 53,071 Construction Total: $ 771,672 4/16/2013 Town of Vail Page 3 Sundial Plaza Renovation Site Plan 4/16/2013 Town of Vail Page 4 Sundial Plaza Renovation Site Renderings 4/16/2013 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: April 16, 2013 ITEM/TOPIC: Resolution No. 7, Series of 2013 - Establishing the annual fee in lieu rate for commercial linkage and inclusionary zoning PRESENTER(S): George Ruther ACTION REQUESTED OF COUNCIL: The Town Council is being asked to approve, approve with modifications or deny Resolution No. 7, Series of 2013. BACKGROUND: On April 4, 2007, the Vail Town Council adopted Ordinances Nos. 7 and 8, Series of 2007, establishing commercial linkage and inclusionary zoning. The regulations provide five methods of mitigation to provide the requisite employee housing. One of the methods of mitigation is paying a fee in lieu of providing the employee housing.In accordance with Sections 12-23-5 and 12-24-6, Vail Town Code, the fee in lieu for each employee to be housed and for each square foot of employee housing required shall be established annually by resolution adopted by the Vail Town Council. STAFF RECOMMENDATION: Staff recommends the Town Council approves Resolution No. 7, Series of 2013 as presented. ATTACHMENTS: Staff Memorandum Resolution No. 7, Series of 2013 4/16/2013 To: Vail Town Council From: Community Development Department Date: April 16, 2013 Subject: Resolution No. 7, Series of 2013 I. INTRODUCTION On April 4, 2007, the Vail Town Council adopted Ordinances Nos. 7 and 8, Series of 2007, establishing commercial linkage and inclusionary zoning. The regulations provide five methods of mitigation to provide the requisite employee housing. One of the methods of mitigation is paying a fee in lieu of providing the employee housing. In accordance with Sections 12-23-5 and 12-24-6, the fee in lieu for each employee to be housed and for each square foot of employee housing required shall be established annually by resolution adopted by the Vail Town Council. The employee housing fee in lieu amount reflects the gap between a two-person household earning 120% of the 2012 Area Median Income (AMI) and the 2012 median cost per unit plus an administrative fee of $3,000 per employee or $3.65 per square foot. Additionally, in 2010, the Vail Town Council modified the calculation of fee in lieu to reflect a three-year average. The two-person AMI decreased $2,100 from 2011 to 2012 and the Town of Vail median price per square foot decreased $18. The assumed interest rate remained constant at 5.5%, reflective of current mortgage conditions and stated assumptions. II. 2013 FEE IN LIEU CALCULATION The formula for commercial linkage is: Affordability Gap ($62,775) / 1.5 (average employees per unit) = Gap per Employee ($41,850) + the two previous years ($46,500 and $126,094) / three years + administrative fee ($3,000 per employee) = $74,481 and rounded to the nearest whole dollar 4/16/2013 Town of Vail Page 2 The formula for inclusionary zoning is: Affordability Gap ($62,775) / 825 (average square feet of units) = Gap per Square Foot ($76) + the two previous years ($85 and $229) / three years + administrative fee ($3.65 per square foot) = $134.65 and rounded to the nearest whole dollar III. ACTION REQUESTED OF TOWN COUNCIL Approve, approve with modifications or deny Resolution No. 7, Series of 2013. IV. STAFF RECOMMENDATION Staff recommends the Town Council approves Resolution No. 7, Series of 2013 as presented. V. ATTACHMENT Resolution No. 7, Series of 2013 4/16/2013 Resolution No. 7, Series of 2013 Page 1 of 3 RESOLUTION NO. 7 Series of 2013 A RESOLUTION ESTABLISHING THE 2013 PAYMENT OF FEES IN LIEU FOR EACH EMPLOYEE TO BE HOUSED, AS REQUIRED BY CHAPTER12-23, COMMERCIAL LINKAGE, AND FOR EACH SQUARE FOOT, AS REQUIRED BY CHAPTER 12-24, INCLUSIONARY ZONING, VAIL TOWN CODE, AND SETTING FORTH DETAILS IN REGARD THERETO. WHEREAS, on April 3, 2007, the Vail Town Council adopted of Ordinance Nos. 7 & 8, Series of 2007, establishing Commercial Linkage and Inclusionary Zoning requirements in the Town of Vail; and WHEREAS, pursuant to Sections 12-23-5 and 12-24-6, Methods of Mitigation, payment of fees in lieu is one of five methods by which the mitigation of employee housing required may be accomplished; and WHEREAS, in accordance with Sections 12-23-5 and 12-24-6, the fees in lieu for each employee to be housed and for each square foot of employee housing required shall be established annually by resolution of the Vail Town Council; and WHEREAS, the Vail Town Council has determined that the proposed fee in lieu amounts accurately reflect the affordability gap between a two person household earning 120% of the Area Median Income (AMI) and the 2012 Median Cost per Unit; WHEREAS, the Vail Town Council has determined the proposed fee in lieu amount should be calculated and then averaged with the two (2) previous years to more accurately reflect market conditions; and WHEREAS, the Vail Town Council finds that this Resolution furthers the development objectives of the Town and is in the best interest of the Town as it promotes the coordinated and harmonious development of the Town in a manner that conserves and enhances the availability of employee housing within the Town of Vail. NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF VAIL, COLORADO: 1. Establishment of Fees in Lieu a. The fees in lieu for each employee to be housed or for each square foot of employee housing provided in accordance with Chapters 12-23, Commercial Linkage, and 12-24, Inclusionary Zoning, shall be established annually by resolution of the Town Council, provided that, in calculating that fee, the Town Council shall include the net cost (total cost less the amount covered by rental or sale income) of real property and all related planning, design, site development, legal, construction and construction management costs of the project, in current dollars, which would be incurred by the Town to provide housing for the 4/16/2013 Resolution No. 7, Series of 2013 Page 2 of 3 employee to be housed or for each square foot of employee housing provided in that year; b. An administrative fee of $3,000/per employee or $3.65 per square foot shall be added to the amount set forth in paragraph a hereof. c. Fees in lieu shall be calculated each year and that amount shall be averaged with the previous two (2) years calculated fees in lieu to establish the new annual fees in lieu. d. Fees in lieu shall be due and payable prior to the issuance of a building permit for the development. e. The Town shall only use monies collected from fees in lieu to provide new employee housing. The calculation formula for fee in lieu has been attached for reference (Exhibit A). 2. 2013 Payment of Fees in Lieu Amounts a. Fee in lieu per employee (commercial linkage) = $74,481 b. Fee in lieu per square foot (inclusionary zoning) = $134.65 3. Effective Date of the Resolution This Resolution shall be effective immediately upon adoption. INTRODUCED, READ, APPROVED AND ADOPTED this 16th day of April, 2013. Andrew P. Daly, Mayor, Town of Vail ATTEST: Lorelei Donaldson, Town Clerk 4/16/2013 Resolution No. 7, Series of 2013 Page 3 of 3 Exhibit A 2013 Fee in Lieu Calculation Formula 120% Area Median Income (2-person household)* $81,600 Affordable Monthly Housing Payment $2,040 Property Taxes/Insurance/HOA (20% of Housing Payment) $408 Mortgage Payment $1,632 Maximum Mortgage Amount $287,500 Affordable Purchase Price $301,875 Average Square Feet of Units 825 2012 Median Price per Square Foot (all units)** $442 Cost per Unit $364,650 Affordability Gap/Payment per Unit in Lieu $62,775 ***Assumes 5% down, 5.5% interest for 30 years. Gap per Employee (1.5 emps/household on average) $41,850 2012 Gap per Employee (not averaged) $46,500 2011 Gap per Employee (not averaged) $126,094 Administrative Fee per Employee $3,000 Fee per Square Foot per Employee $76.00 2012 Fee per Square Foot per Employee (not averaged) $85.00 2011 Fee per Square Foot per Employee (not averaged) $229.00 Administrative Fee per Square Foot per Employee $3.65 Fee in Lieu per Employee $74,481*** Fee in Lieu per Square Foot $133.65 (Note – these figures to be established annually by the Vail Town Council) * As published by the US Department of Housing and Urban Development ** Calculated 2012 Eagle County Assessor’s Data Base *** Rounded to the nearest dollar 4/16/2013 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: April 16, 2013 ITEM/TOPIC: Adjournment (8:25 p.m.) 4/16/2013