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Home My WebLink About2013-04-16 Agenda and Support Documentation Town Council Work SessionVAIL TOWN COUNCIL WORK SESSION AGENDA VAIL TOWN COUNCIL CHAMBERS 75 S. Frontage Road W. Vail, CO 81657 1:30 P.M., APRIL 16, 2013 TI�'�h� �F �AiL � NOTE: Times of items are approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. Public comments on work session item may be solicited by the Town Council. ITEM/TOPIC: DRB/PEC Update (10 min.) PRESENTER(S): Warren Campbell 2. ITEM/TOPIC: A work session to review the packet materials and discussion goals in preparation for the evening meeting discussion regarding the 2013 Gerald R. Ford Park Master Plan. (30 minutes) PRESENTER(S): George Ruther, Community Development Director ACTION REQUESTED OF COUNCIL: Engage in a discussion with town staff regarding the packet materials and the goals for the discussion on the 2013 Gerald R. Ford Park Master Plan scheduled for the evening session. What, if any, additional materials or information is needed in order to achieve the goals for the evening meeting? BACKGROUND: On April 2, 2013, the Vail Town Council instructed town staff to begin preparing a new master plan for Ford Park. In part, the new plan is intended to be a compilation of the existing 1985, 1997 and 2012 Ford Park planning documents. The purpose of this work session item review the packet materials and discussion goals, as identified in the memorandum to the Vail Town Council, dated April 16, 2013, in preparation for the evening public hearing on the Plan. STAFF RECOMMENDATION: As this is only a worksession, staff does not have a formal recommendation at this time 3. ITEM/TOPIC: Council interviews for appointments to the Art in Public Places (AIPP). (15 min.) PRESENTER(S): Pam Brandmeyer ACTION REQUESTED OF COUNCIL: Staff requests each applicant be interviewed at the work session and appoint 2 members to AIPP at the evening meeting. Staff has provided possible questions to ask applicants for Councils use. The term for the AIPP is two y��'a'?9��ril 1, 2013 - March 31, 2015. BACKGROUND: The Town received three letters of interest for the two open positions on AIPP as follows: Iva Frank; Dana Patterson and Wendy St. Charles STAFF RECOMMENDATION: Staff requests the Council interview each applicant at the work session and appoint two members to AIPP at the evening meeting. 4. ITEM/TOPIC: Lionshead Parking Structure Entry Improvements; Frontage Road Improvements & Frontage Road Functional Master Plan (45 Minutes) PRESENTER(S): Tom Kassmel ACTION REQUESTED OF COUNCIL: The purpose of today's work session is to provide the Council with a better understanding of the layout and impacts of identified Frontage Road improvements, specifically with regards to improvements at the Lionshead Parking Structure Entry and those extending to the Municipal Building intersection. BACKGROUND: Since 1993 the Town of Vail has had an adopted Vail Transportation Master Plan. The Master Plan has evolved over the past 20 years to keep up with changing conditions. A consistent theme of each iteration of the Master Plan has been improvements to the Frontage Roads, specifically to include adequate turn lanes. As a resuit of the need for turn lanes now and in the future, the Town has adopted a typical section for the Frontage Roads. The typical sections include landscaped medians to accommodate turn lanes and break up the `sea' of pavement. Recent examples of these include the Vail Plaza Hotel and Four Seasons medians. The Lionshead Parking Structure Entry Project and the Frontage Road Improvement Project both budgeted for 2014 implement a portion of the adopted Master Plan. STAFF RECOMMENDATION: Staff recommends moving forward with the interim recommended plan as recommended by the LHMP, VTMP, VRA Lionshead Public Facilities Development Plan and the most recent traffic analysis. The plan is within budget and will provide the best guest experience and vehicular Level of Service. 5. ITEM/TOPIC: CDOT RAMP Funding (15 min) PRESENTER(S): Tom Kassmel ACTION REQUESTED OF COUNCIL: Allow staff to submit a pre-application for RAMP funding for three projects within Vail. BACKGROUND: CDOT has recently changed how it budgets and expends funds for transportation projects. This effort is known as Responsible Acceleration of Maintenance and Partnerships (RAMP), and it has provided access to $1.5 billion of current funds that will be redistributed to eligible projects that can be comp�eted by December 2017. Staff has discussed projects with CDOT that have potential to be selected which include; Simba Run Underpass, Frontage Road Improvements, and East Vail Water Quality Improvements. STAFF RECOMMENDATION: Staff recommends to proceed with the pre- application which is due May 1st, with the above recommended projects. 6. ITEM/TOPIC: Information Update and Attachments: 1) Plastic Bag Initiative Update 2) Community Wide Recycli�'g6��'t�ate 3) Clock Tower View Enhancement Proposal 4) Ford Park Summer Calendar Update 5) CSE April 3, 2013 Meeting Minutes 6) VEAC April 9, 2013 Meeting Minutes (5 min 7. ITEM/TOPIC: Matters from Mayor/Council and Committee (15 min. ) 8. ITEM/TOPIC: Executive Session, pursuant to: 1) C.R.S. §24-6-40�4)(b)(e) - to receive legal advice on specific legal questirns; and to determine positions, develop a strategy and instruct negotiators, Regarding: Ford Park. (30 min. ) PRESENTER(S): Matt Mire 9. ITEM/TOPIC: Adjournment (4:15 p.m.) NOTE: UPCOMING MEETING START TIMES BELOW (ALL ARE APPROXIMATE DATES AND TIMES AND SUBJECT TO CHANGE) THE NEXT REGULAR VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BEGIN AT APPROXIMATELY 12:30 P.M. (or TBD), TUESDAY, APRIL 16, 2013 IN THE VAIL TOWN COUNCIL CHAMBERS FUTURE AGENDA ITEMS: Ongoing agenda items TBD: DRB/PEC updates - Warren - WS - 15 min. Information Updates Attachments: WS - 15 min.; Exeautive Session items: 30 min.; Consent Agenda: 5 min.; Town Manager Report: 5 min. FUTURE AGENDA ITEMS: Council Contributions - 5/7 Vail Village Info Center - 30 min. - Greg Hall Health Care Reform Overview - WS - Krista - 60 mirr. 5/21 Approval of contractor for operational management of Vail Welcome Center & Host Program - Suzanne - ES - 6/18 Gore Creek Public Sign Campaign - George - WS - 2�nin. - TBD Sign Code/Sponsor Vehicle Location - George - WS �5 min. - TBD ERWSD easements - Todd Fessenden - ES - 30 min. -BD 1 st reading of Ord #1 - Charter Split - Matt M- E� 30 min. - TBD EPS Economic Study of Vail Golf Course - Greg Hall- WS - 30 min. - TBD ROI Document Presentation - Adam Sutner - WS - 20 in. - TBD EHU Housing Authority - TBD 2015 WAC construction restrictions discussion - Gea�ge - WS - 30 min. - TBD VVMC/TOV discussion on MOB - Doris Kirschner, VVMC - ES - 30 min. - TBD Strategic Parking Plan discussion - Greg H. - WS 30 min. - TBD Sister City discussion - TBD Open Space Discussion with Toby Sprunk, Eagle County Open Space Director - TBD Discussion of future of RSES - TBD Streaming PEC & DRB - TBD 4/ 16/2013 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: April 16, 2013 ITEM/TOPIC: DRB/PEC Update PRESENTER(S): Warren Campbell ATTACHMENTS: DRB Results from April 3, 2013 PEC Results from April 8, 2013 4/ 16/2013 TU�N�P f�f 4�Ai�."� row� o� vA�i� MEMBERS PRESENT Tom DuBois Andy Forstl Brian Gillette Libby Maio Rollie Kjesbo DESIGN REVIEW BOARD AGENDA PUBLIC MEETING April 3, 2013 Council Chambers 75 South Frontage Road West - Vail, Colorado, 81657 MEMBERS ABSENT PROJECT ORIENTATION Swearing-in New Members — Tammy Nagel Chairman — Tom Bois Motion: Kjesbo Second: Forstl Vice-chair — Brian Gillette Motion: DuBois Second: Maio Vote: 5-0-0 Vote: 5-0-0 SITE VISITS 1. Ruttum Residence - 1388 Briar Patch Lane 2. Lion Square Lodge East - 660 Lionshead Place 3. Dayco International LLC - 174 Gore Creek Drive Unit 412 4. Hallenbeck Residence - 4575 Streamside Circle East 5. Vail Custom Home Collection LLC - 625 Forest Road 6. Red Lion — 304 Bridge Street 7. MJG Residence — 765 Forest Road MAIN AGENDA 1:30pm 3:OOpm 1. Ruttum Residence DRB130024/ 15 minutes Warren Final review of new construction (single family with EHU) 1388 Briar Patch Lane Lot C/Residences at Briar Patch Condos Applicant: David Ruttum, represented by David Irwin ACTION: Approved with condition(s) MOTION: Gillette SECOND: Forstl VOTE: 5-0-0 CONDITION(S): 1. In conjunction with the plans submitted with the building permit, the applicant shall revise the site plan to depict the limits of disturbance fence upon the Parcel C and off of Parcel F. 2. In conjunction with the plans submitted with the building permit, the applicant shall revise the limits of disturbance fence to protect the aspen trees on the west side of the structure. 3. The applicant shall record the EHU deed restriction pursuant to Section 12-13, Employee Housing, Vail Town Code, prior to requesting a certificate of occupancy inspection for the structure. 4. In conjunction with the plans submitted with the building permit, the applicant shall revise the site plan to show the keystone block retaining wall supporting the driveway a minimum of 2 feet off of the property line. 4/16/2�je 1 2. Lion Square Lodge East DRB130066 /10 minutes Warren Final review of changes to approved plans (siding, color) 660 Lionshead Place/Lot 1, Vail Lionshead Filing 1 Addition 1 Applicant: Lion Square Lodge East HOA, represented by Bill Anderson ACTION: Approved MOTION: Maio SECOND: Gillette VOTE: 5-0-0 3. Hallenbeck Residence DRB130055 / 10 minutes Warren Final review of a minor exterior alteration (dormer, shed roof) 4575 Streamside Circle East Unit A/Lot 19, Bighorn Subdivision Addition 4 Applicant: Jacquie Hallenbeck, represented by Burke Harrington ACTION: Approved MOTION: Gillette SECOND: Maio VOTE: 5-0-0 4. Dayco International LLC DRB130058 / 10 minutes Warren Final review of a minor exterior alteration (deck addition) 174 Gore Creek Drive Unit 412/Lot A, Block 5C, Vail Village Filing 1 Applicant: Dayco International LLC, represented by Jeffrey Manley ACTION: Approved with condition(s) MOTION: Gillette SECOND: Forstl VOTE: 4-1-0 (Kjesbo opposed) CONDITION(S): 1. In conjunction with the plans submitted with the building permit, the applicant shall incorporate a bow into the deck design to match the bow in the existing decks. 2. In conjunction with the plans submitted with the building permit, the applicant shall incorporate an additional brace in the corner beneath the deck expansion to match the existing braces. 3. In conjunction with the plans submitted with the building permit, the applicant shall wrap the steel structure with wood to match the existing wood structural supports. 5. Red Lion DRB130071 / 10 minutes Warren Final review of minor exterior alteration (brick/stone retaining wall) 304 Bridge Street Red Lion Inn/Vail Village Filing 1 Applicant: Richard R. Brown, Partner/Phil Long, represented by Eric Peterson ACTION: Approved MOTION: Gillette SECOND: Maio VOTE: 5-0-0 6. Vail Custom Home Collection LLC DRB130052 / 10 minutes Joe Conceptual review of new construction (single-family residence) 625 Forest Road/Lot 2, Block 2, Vail Village Filing 6 Applicant: Vail Custom Home Collection LLC, represented by Scott Turnipseed ACTION: Conceptual, no action 7. MJG Forest Road LLC DRB130051 / 10 minutes Final review of changes to approved plans (outdoor fireplace) 765 Forest Road/Lot 8, Block 2, Vail Village Filing 6 Applicant: MJG Forest Road LLC, represented by Kathy Aalto ACTION: Tabled to May 1, 2013 MOTION: Maio SECOND: Kjesbo VOTE: 5-0-0 STAFF APPROVALS Ski Vail LLC Residence DRB130018 Final review of a minor exterior alteration (air conditioning) 151 Vail Lane, Unit 13/Chalets at the Lodge at Vail Applicant: Ski Vail LLC, represented by Erik Peterson 4/16/2�je 2 Warren Warren Kirkpatrick Residence DRB130023 Final review of an addition (bedroom, living room) 1462 Greenhill Court/Lot 19, Glen Lyon Subdivision Applicant: Joan and Douglas Kirkpatrick, represented by Paul Miller Bailey Residence DRB130036 Final review of an addition (window/deck/basement stair and entry) 1420 Moraine Drive/Lot 10, Block 2, Dauphinais-Moseley Filing 1 Applicant: William Bailey, represented by William Pierce Christiania Penthouse A DRB130046 Final review of a minor exterior alteration (air conditioning) 356 Hanson Ranch Road, Penthouse A/Lot D, Block 2, Vail Village Filing 1 Applicant: SWCPM, LLC, represented by Robert Boymer Warren Warren Warren Graham Residence DRB130053 Warren Final review of a minor exterior alteration (gutters) 123 Willow Place Unit 3/Lot 5, Block 6, Vail Village Filing 1 Applicant: Richard and Kimberly Graham, represented by Mark Donaldson/Chris Juergens Booth Creek Townhouses DRB130060 Final review of a minor exterior alteration (reroof, siding) 2875 Manns Ranch Road/Lot 1, Block 1, Vail Village Filing 13 Applicant: Booth Creek Townhouse Association, represented by Rick Agett Pinos Del Norte Unit O DRB130062 Final review of a minor exterior alteration (windows) 600 Vail Valley Drive/ Unplatted Applicant: Pinos Del Norte Apartamento O Inc, represented by Rollie Kjesbo Vail Cascade Resort & Spa DRB130064 Final review of a minor exterior alteration (pool cafe window) 1300 Westhaven Drive/unplatted (Cascade Village) Applicant: Vail Cascade Resort and Spa, represented by Russel Gies 45 Forest Road LLC DRB130065 Final review of changes to approved plans (window) 45 Forest Road/Lot 33, Block 7, Vail Village Filing1 Applicant: 45 Forest Road LLC, represented by Mike Johnston and/or Paola Rengifo 483 Gore Creek Drive Unit 1 DRB130068 Final review of dead tree removal 483 Gore Creek Drive/Lot 6, Texas Townhomes Applicant: Alexander MacCormick, represented by Alexander MacCormick 1476 Westhaven Drive Unit 24 DRB130069 Final review of minor exterior alteration (window) 1476 Westhaven Drive Unit 24/Lot 53, Glen Lyon Subdivision Applicant: Cowles Coldstream Ltd., represented by Peter Casabonne Gordon Residence B13-0040 Final review of a minor exterior alteration (reroof) 483 Gore Creek Drive Unit 5B/Lot 5, Vail Village Filing 4 Applicant: Lorie Gordon, represented by David Hawkins 4/16/2�je 3 Warren Warren Warren Warren Warren Warren J. R. O'Farrill Residence B13-0041 Final review of changes to approved plans (windows) 3050 Booth Creek Drive/Lot 6, Block 3, Vail Village Filing 11 Applicant: Christian O'Farrill, represented by Lawrence Orf � The applications and information about the proposals are available for public inspection during regular office hours in the project planner's office, located at the Town of Vail Community Development Department, 75 South Frontage Road. Please call 479-2138 for information. Sign language interpretation available upon request with 24 hour notification. Please call 479-2356, Telephone for the Hearing Impaired, for information. 4/16/2�je 4 row� oF vart� PLANNING AND ENVIRONMENTAL COMMISSION April 8, 2013 at 1:OOpm TOWN COUNCIL CHAMBERS / PUBLIC WELCOME 75 S. Frontage Road - Vail, Colorado, 81657 Swearing-in New Members — Tammy Nagel Chairman — Bill Pierce Motion: Kurz Second: Cartin Vice-chair — Henry Pratt Motion: Kurz Second: Cartin MEMBERS PRESENT Michael Kurz John Rediker Susan Bird Bill Pierce Henry Pratt Luke Cartin Pam Hopkins Vote: 7-0-0 Vote: 7-0-0 Site Visit: 1. Wall Street Building — 225 Wall Street 2. VVMC — 181 West Meadow Drive MEMBERS ABSENT 90 minutes A request for the review of a variance from Section 12-7B-15, Site Coverage, Vail Town Code, pursuant to Chapter 12-17, Variances, Vail Town Code, to allow for the construction of additions in excess of the prescribed site coverage; and a request for the review of a major exterior alteration or modification, pursuant to Section 12-7B-7, Exterior Alterations and Modifications, Vail Town Code, to the allow for the construction of additions, located at 225 Wall Street/ Lot B, Block 5C, Vail Village Filing 1, and setting forth details in regard thereto. (PEC130008, PEC130009) Applicant: Wall Street Commercial, LLC, represented by Suman Architects Planner: Warren Campbell ACTION: Tabled to April 22, 2013 MOTION: Kurz SECOND: Cartin VOTE: 7-0-0 Warren Campbell gave a presentation per the staff memorandum. He explained that there were two elements, a variance and a major exterior alteration, to the proposal. Commissioner Pierce stated a need to have cross-sections of Wa�l Street from east to west in order to understand the impacts of the proposed commercial infill. Commissioner Pratt asked if the fence on the west property line were a part of the Commission's purview. Warren Campbell explained that the fence was located on the Lodge at Vail property. He further explained that if the concern were the maintenance of the fence it was a Design Review Board 4�1� � 3 item. If the concern was how the fence screens and/or affects loading and delivery it would fall under the Commission purview. Peter Knobel, applicant, explained that he owns two of the commercial stores on the first floor and several of the offices spaces on the second floor. Mike Suman, architect representing the applicant, explained that the goal of the project was to revamp an historic building that currently under-performs. He stated that his client agreed with the staff recommendations with the exception of the northeast corner and the pedestrian easement. He continued by explaining the historic use of the northeast corner as a vehicular drop-off point. He spoke to his thoughts and opinions on the in-fill of commercial floor area at grade on the northeast corner. In general he felt as though the in fill made architectural sedse and did not have a negative impact on pedestrian circulation. He then discussed the infill of the arcade and the space between the Wall Street Building and the Hong Kong Building. He conc�uded by discussing two architectural schemes which were being considered by the applicant. Both schemes seek to strengthen the base of the building. Retail would be enhanced. The design is still rather conceptual. Commissioner Kurz expressed a concern with the loss of a shaded refuge for guest under the arcade in the summer. He asked if shading has been give greater consideration than what has been described. Mike Suman responded that awnings were being considered. The incorporation of trees would be difficult Commissioner Kurz stated the northeast corner should remain open to allow for views and circulation into Wall Street. Mike Suman spoke to the character and function of the building and that keeping the northeast corner open would be compromising to the overall architectural design and not needed. It would also be detrimental to Wild Bill's storage capacity. Commissioner Pratt asked why the applicant is opposed to the easement condition recommended by staff. He pointed out that there should be no need for outdoor display as all the area used today would be come interior. Mike Suman explained that iYs a matter of principle. It would create special circumstances unfair to the property's store owners. John Dunn, attorney representing the Wall Street Building H.O.A. stated that tentative support had been given to the project, but that they were not in agreement with the conditions recommended by staff. Specifically, the request for a pedestrian easement is unfair. Tom Higgins, owner of the American Ski Exchange, expressed concern about the condition requiring a pedestrian easement. It's unfair to apply such a condition where no other conditions exist for other businesses. He spoke to the impacts of the recent streetscape changes and the negative effect the changes had on the stairs in Wall Street. He spoke to how the elimination of the landings in the stairs made them more formidable to skiers. The pedestrian flow is already compromised. Jim Lamont, Vail Homeowners Association, stated the building is tired and needs to be updated. However, this will have a long term impact and the Town's planning principles need to be implemented. The easement condition is not unique and gave the Vista Bahn Building as an 4�1��3 example. He added that the outdoor display racks were irrelevant. The sheer volume of pedestrian use and the need for spaces the pedestrians can use needs to be considered. He continued that there may even be a case for a prescriptive easement for pedestrians made by the Town. He concluded by detailing opportunities to improve loading and delivery in the area and to this building. He spoke of the potential to include a subterranean tunnel from the Front Door loading and delivery facility which cold exit at grade on the Wildflower alley walkway. Gwen Scalpello, Vail resident, stated she is concerned with the expansive flat fa�ade depict in the proposal. The floor to ceiling windows detract from the character of the building and harken to an overly urban setting which is inappropriate. Commissioner Peirce asked to hear from Jeff Winston. Jeff Winston spoke to the concerns and comments made in his two memorandums. The Wall Street building is old and under-utilized, but the arcade is unique. He spoke tot eh benefits of the infill of the arcade, but need to maintain a unique character in compliance with the Design Guidelines. While the diversity of the Village has broadened, we need to be mindful of the precedence this and other projects set. Commissioner Bird would have liked to see plans that put the building in context to the surroundings. She is worried about the narrowing of Wall Street. How does Wall Street compare to some other streets in the Village? Commission Kurz agrees with many of the comments made, stating the difficulty of this proposal. He stated that Jim Lamont's point is the most resonant. Is this the right solution? He expressed a concern over the loss of the irregular fa�ade shown in the proposal. He would like to see elements which would provide shade for pedestrians. He concluded by discussing the character of the building today and the need to maintain some quirk unique elements. Commissioner Rediker expressed a concern with the infill at the northeast corner as proposed. He felt as thought the proposal was not in compliance with the Village Master Plan. He then spoke to the recommendation of an easement as being appropriate and within the purview of the Commission. He concluded by stating that he is generally in support of the proposal, but would like to see a balance between the NE corner and the easement. Commissioner Bird echoed the comments made by Commissioners Kurz and Rediker. Commissioner Pratt stated the infill on the south side is uninspiring and suggested a roof form over the space in place of the proposed deck railing. He added that the infill of the arcade needed to have more articulation. He suggested that the store fronts should maybe stop at the back side of the columns in stead of going to the center of the columns. He spoke to a need to create more substantial columns to establish a base to the structure. He expressed a concern over the in fill of the northeast corner as proposed. He felt as though an easement was appropriate as the continued use of outdoor displays would create an unacceptable choke point. He concluded by stating that the project is not quite where it needs to be. Commissioner Cartin echoed Commissioner Pratt's points. He added, that landscaping along the east and north facades would have a positive impact. The landscaping as proposed is not effective. He added that more articulation in the fa�ade is needed. Commissioner Bird stated she would like to see more life in the building—articulation is needed on the fa�ade, flower boxes, etc.. The stone and glass do not fit with the current character of the building. 4�1� �3 Commissioner Hopkins suggested that the doors should swing inward to be inviting or the entrance doorways should be recessed into the fa�ade as to have the doors not impact the pedestrians on Wall Street. She added that the northeast corner should remain open to allow for views and access. Commission Pierce stated he is opposed to the infill on the northeast corner. He echoed the other comments of the Commission. 60 minutes 2. A request for a work session to discuss the initial steps in the planning process for the Vail Valley Medical Center Facilities Master Plan project, located at 181 West Meadow Drive, Lots E& F, Vail Village 2nd Filing, and setting forth details in regard thereto. Applicant: Vail Valley Medical Center, represented by Dan Feeney Planner: George Ruther ACTION: No action taken George Ruther gave a presentation highlighting the effort to do a master facilities plan for the Vail Valley Medical Center (VVMC). The purpose of the master plan will be to identify opportunities and needs of the medical campus and develop possible solutions. There has been growth in the medical service needs and the existing facilities are largely at maximum capacity. There are portions of the master planning process that will impact the town ad its neighbors it is important to get involvement early. It is anticipated that the master plan would be adopted as a portion of the Vail Comprehensive Plan. Potentially as an element of the Vail Land Use Plan. He highlighted a preliminary list of elements that will need to be addresses in a master plan. He spoke to traffic circulation and access, the helipad location, loading and delivery, etc. Dan Feeny spoke to the goal of getting feedback from the Commission at this initial point in the process. Commissioner Hopkins inquired as to what is the hospital? Is it Steadman Philippon? Dan Feeny spoke to the close the relationship of Steadman Philippon, Vail Orthopedic Sports, Howard Head, Colorado Mountain Medical, etc. with the hospital. The VVMC owns the space these entities are tenants. He added that the VVMC was master planning to provide these entities continued space on the medical campus. VVMC is an independent not-for-profit hospital and wants to avoid being a part of a larger for profit medical provider. Fully expects this to be a multiphase master plan. This is the fact finding phase of the process when the consultant is trying to understand the needs, concerns, opportunities, problems, etc. Mark Johnson, consult to VVMC, is wrapping up the assessment stage when the current state and past state are being studied. The process is intended to be transparent and input is being sought form affect and interested parties. Jim Lamont, Vail Homeowners Association, asked that the presentation be put on the Town's website. He has always thought of the hospital as a Rubix Cube which is comprised of many entities and continues to evolve. He added that during the municipal site redevelopment the need for a VVMC master plan was identified as a need. It is need to address vehicular traffic and circulation, loading and delivery, and uses on the site. Eight to ten weeks is not enough time to pull together the adjacent residential owners. He suggests that a schedule be put together of the groups that need to be engaged in the dialogue. He pointed out a recent improvement with regard to the loading and delivery and trash facility on Meadow Drive adjacent to residential as a positive indicator of the partnerships that are present. 4�1�$3 Commissioner Kurz spoke to a need to turn the project to have access off of the Frontage Road. This would eliminate conflicts between vehicles and pedestrians. He spoke to the current location of the helipad as maybe being appropriate. He suggested the creation of a campus which includes open space to be a greater contributor to the community. He added a need to establish an architectural direction for the campus which is in the vein of Vail. Commissioner Pierce departed at 4:30. Commissioner Hopkins spoke to the benefit of having and exterior eating area on the south side and maybe in the future along the creek on the west end of the property. Provides for a human scale and it is comforting to staff and visitors. Commissioner Cartin suggested that the constancy and fluidity sought for the VVMC may warrant its own zone district. The GU zone district is too open and may actually negatively impact. The town should look at the roads and maybe make West Meadow Drive more residential in character. The creek on the west end of the project should be improved. Maybe a park, maybe land swaps. Commissioner Pratt stated that a pedestrian scale is important. Commissioner Bird inquired as to the future of the US Bank building. George Ruther spoke about the likely demolition of the building in the future. 3. A request for the review of a variance from Section 12-6E-8, Density Control, Vail Town Code, pursuant to Chapter 12-17, Variances, Vail Town Code, to allow for an increase in dwelling units per acre to facilitate the construction of two single-family residences, located at 1183 and 1191 Casolar Del Norte Drive/Lots 4 and 5, Casolar Vail, and setting forth details in regard thereto. (PEC130010) Applicant: Todger Anderson, represented by Tom Braun Planner: Warren Campbell ACTION: Table to April 22, 2013 MOTION: Cartin SECOND: Rediker VOTE: 6-0-0 4. A request for the review of amendments to a conditional use permit, pursuant to Section 12-16- 10, Amendment Procedures, Vail Town Code, to allow for the redevelopment of the Vail Golf Course Club House (i.e. accessory buildings, permanent and temporary, and uses customarily incidental and accessory to permitted or conditional outdoor recreational uses, and necessary for the operation thereof, including restrooms, drinking fountains, bleachers, concessions, storage buildings, and similar uses), located at 1775 Sunburst Drive/Lot 3, Sunburst Filing 3 and Unplatted Parcels (a complete metes and bounds description is available at the Community Development Department Office), and setting forth details in regard thereto. (PEC120036) Applicant: Town of Vail, represented by Greg Hall Planner: George Ruther ACTION: Table to April 22, 2013 MOTION: Cartin SECOND: Rediker VOTE: 6-0-0 5. A request for the review of amendments to a conditional use permit for a"public and private parks and active outdoor recreation areas, facilities and uses", pursuant to Section 12-16-10, Amendment Procedures, Vail Town Code, to allow for the construction of various improvements at Ford Park (Gerald R. Ford Amphitheater social courtyard, box office improvements, Betty Ford Way improvements, Betty Ford Alpine Garden expansion, new Betty Ford Alpine Gardens Alpine Education Center, nature trail, riparian restoration, playground restrooms) located at 530, 540, 4�1� �3 and 580 South Frontage Road East/ Unplatted, and setting forth details in regard thereto. (PEC130004) Applicant: Town of Vail, represented by Todd Oppenheimer Planner: Warren Campbell ACTION: Withdrawn 6. Approval of March 25, 2013 minutes MOTION: Cartin SECOND: Bird 7. Information Update VOTE: 4-0-2 (Pratt and Kurz abstained) Warren Campbell informed the Commission that Council instructed staff to move forward with a effort to review coal tar sealants and potentially propose regulations to prohibit the use of the product within the Town. 8. Adjournment MOTION: Cartin SECOND: Bird VOTE: 6-0-0 The applications and information about the proposals are available for public inspection during regular office hours at the Town of Vail Community Development Department, 75 South Frontage Road. The public is invited to attend the project orientation and the site visits that precede the public hearing in the Town of Vail Community Development Department. Times and order of items are approximate, subject to change, and cannot be relied upon to determine at what time the Planning and Environmental Commission will consider an item. Please call (970) 479-2138 for additional information. Sign language interpretation is available upon request with 24-hour notification. Please call (970) 479-2356, Telephone for the Hearing Impaired, for information. Community Development Department Published April 5, 2013 in the Vail Daily. ,...:�� TU�N�P f�f 4�Ai�."� VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: April 16, 2013 ITEM/TOPIC: A work session to review the packet materials and discussion goals in preparation for the evening meeting discussion regarding the 2013 Gerald R. Ford Park Master Plan. PRESENTER(S): George Ruther, Community Development Director ACTION REQUESTED OF COUNCIL: Engage in a discussion with town staff regarding the packet materials and the goais for the discussion on the 2013 Gerald R. Ford Park Master Plan scheduled for the evening session. What, if any, additional materials or information is needed in order to achieve the goals for the evening meeting? BACKGROUND: On April 2, 2013, the Vail Town Council instructed town staff to begin preparing a new master plan for Ford Park. In part, the new plan is intended to be a compilation of the existing 1985, 1997 and 2012 Ford Park planning documents. The purpose of this work session item review the packet materials and discussion goals, as identified in the memorandum to the Vail Town Council, dated April 16, 2013, in preparation for the evening public hearing on the Plan. STAFF RECOMMENDATION: As this is only a worksession, staff does not have a formal recommendation at this time ATTACHMENTS: Memorandum Ford Park Management Plan Ford Park Boundary Map Ford Park Existing Uses Map Ford Park Upper and Lower Bench Map Ford Park EXisting Lease Areas Map 4/ 16/2013 1►il�lu[�77_\�I �1i1►i1 To: Vail Town Council From: George Ruther, Community Development Director Date: April 16, 2013 Subject: 2013 Gerald R. Ford Park Master Plan Purpose The purpose of this memorandum is to follow up on the input provided during the Vail Town Council public hearing on April 2, 2103, and to seek clarification and direction on a number of key Ford Park planning issues. To aid in the discussion, this memorandum provides a summary on the comments and direction received at the April 2"d public hearing, preliminary information on the proposed 2013 Gerald R. Ford Park Master Plan, and a series of questions which must be addressed to advance the master planning process forward. Discussion Goals The goa] of this discussion with the Vail Town Council is to receive direction on a number of key issues and answers to key questions. Key issues or questions which need clarification include: L How does the Town Council wish to address the recommendations in the 2012 Ford Park Management Plan Amendment with regard to the social courtyard located at the entrance to the Ford Amphitheater? The Betty Ford Alpine Garden Education Center? 2. Are there any other Phase II improvements (i.e., improved and relocated restrooms at the children's playground, art in public places installations, etc.) as noted in the 2012 Ford Park Management Plan Amendment which warrant further consideration? If so, which improvements should be further considered for inclusion on the 2013 Master Plan? 3. A boundary line delineating the upper bench of the park from the lower bench has been proposed. In addition, a concept to further clarify subareas within the park has also been suggested. Is the Town Council in agreement with the location of the boundary line and the concept of subareas within the park? 4. A format for the proposed 2013 Gerald R. Ford Park Master Plan has been recommended. The proposed format contemplates the compilation of the 1985 Ford Park Master Plan, the 1997 Ford Park Management Plan, and the 2012 Fard Park Management Plan Amendment. The recommended format is accompanied by a proposed table of contents which, in its current state of completion, highlights the major topics and areas of recommendation to be included in the new master plan. Is the Town Council in agreement with the direction presently recommended for the format and contents of the new master plan? 1 4/ 16/2013 5. In an effort to protect and preserve Ford Park from unlimited future development, the 1997 Ford Park Management Plan identified an action step to redefine allowable uses in the park. A list of allowable use which takes precedence over the underlying zone district was proposed. Allowed and prohibited uses in Ford Park include: Allowed Uses Park and greenbelt Bicycle and hiking trails Children's playground Outdoor amphitheater Botanical gardens Environmental, educational, and historical centers Picnic areas Recreation and athletic facilities Transportation systems and other public utility easements Parking Administrative offices Prohibited uses Ski lift and related facilities Exchange or trade Civic center, convention/conference center, public schools, gymnasium, and assembly hall Swimming pools Equestrian trails Type III and IV employee housing Does the Town Council believe the lists should be amended or altered in any way to reflect current planning goals for the park? If yes, what amendments are needed? Should temporary uses and structures such as art exhibits or tents be addressed? If so, what is the goal to be achieved in this regard? At a minimum, additional design standards and criteria should be added to the new master plan to further clarify how the allowed use could be incorporated into the park resulting in unintended negative consequences. For instance, does the Town Council want to adopt design standards and criteria which address vehicle intrusions into the park (see Goal #2, 1997 Ford Park Management Plan), year round access, emergency vehicle access, impacts on landscape buffers and existing vegetation, bulk, mass, scale of buildings and structures, parking requirements, conflicts between users, etc. 6. Administrative office use is an allowed use within the park. Presently, both the VRD and WF inaintain administrative offices in the park. Each was granted approval to do by the Town of Vail in accordance with the issuance of a 2 4/ 16/2013 conditional use permit. According to the 1997 Ford Park Management Plan, "staff offices for on-site park activities are an allowed use. " While it is clear the use is permissible, subject to compliance with the goals and objectives articulated in Ford Park planning documents, further clarity is needed to ensure that the administrative office use remains accessory, or secondary and incidental, to the primary purposes of the park. To do so effectively, a set of quantitative standards should be adopted to further clarify the use. A maximum of 15% of the total gross square foot area of a building or structure is recommended for office use. A 15% figure ensures that the need for the use can be accommodated yet maintains the use as an accessory or secondary function. As a policy, does the Town Council agree with this recommendation, and therefore, instruct staff to further develop the regulatory requirements to implement this policy? Summary of Comments and Direction 1. As requested by the Vail Town Council, the following sentence of the 2012 Management Plan has been amend to read as follows, "As endorsed by the voters, a portion of these funds was to provide funding for improvements to Ford Park, specifically improvements to the Ford Amphitheater, , , the expansion of the athletic fields and restrooms improvements at the Ford Park athletic complex. " This sentence has been amended through out the document. 2. 2012 Ford Parlc Management Plan Amendment, Policy Statement 2: New, e� changed, or expanded facilities or uses will not be permitted to curtail existing public uses of facilities in the Park unless there is either a compelling public interest or adequate alternative facilities are available to its users. Maintenance and upgrades to existing structures and buildings is permitted to ensure all functions in the park �� are maintained and function at a high quality level. 3. The Town Council asked for policy language to be added to the proposed 2013 Gerald R. Ford Park Master Plan which limits the addition of any new structures in Ford Park to be located on the upper bench of the park. As a policy, no new structures are to be located on the lower bench. Additionally, the Town Council asked that in implementing this policy direction, only those structures and improvements already approved and currently under construction in Phase I be allowed. Approved Phase I improvements include: • trash enclosure and storage building relocation, • South Frontage Road bus stop improvements, • Passenger drop off area/parking lot improvements, • restrooms and concessions building, • restrooms and park storage building, • enhanced Betty Ford Way improvements, • outfield retaining wall and fence/safety netting relocation, 3 4/ 16/2013 • multi-purpose area/enlarged sports fields, and • improved lawn seating at the amphitheater, • expanded donar/concessions area within the amphitheater, and • improved east entry and restrooms at the amphitheater. The Town Council further stated that those structures ar improvements proposed for Phase II not be included in the planning at this time. A draft plan map has been created which delineates the boundary line between the upper bench and lower bench. The expressed purpose of the map is to make determination for uses and structures which are allowed within the respective areas of the park. An additional subarea plan map should be created which defines the leased areas of the park along with preservation or protection areas. Such an illustration would be used to further specify and clarify allowable uses, structures and improvements for each of the park stakeholders. A series of draft plan maps has been attached to this memorandum for reference and further discussions. 4. The lower commons area of Ford Park is used as a site to erect tents as temporary structures to accommodate special events. On April 2"d, a question was raised regarding the frequency at which this occurs. The following table quantifies the frequency and duration of time that tents were erected on the lower commons area site from 2008 - 2012. ._.. ._ .. ..__. _. . __ _ . .,_ _ . . .. .._ __. _..__. :# Year Who Set Up Tear pown ` Days : , _ . _, _. ... . _. _. _ . ;... .. ...... .. _ . c . ...... .,.. .. ..... .. . . . . .. . . ...., ; 1 2008 Private Party, Chris Emmer `: Thurs 7/27/2008 Thurs 7/27/2008 9:30:00 1 Tent with no floor VIDF 10:00:00 AM PM Event ,_ . � .... . __. _. .... . .,. __........ ........... ..... . _..... . .. . 2 2008 BRAVO Thurs 7/31/2008 s Sat 8/2/2008 8.00:00 2.5 12:00:00 AM ' AM-Noon ,_ . _� . i VVF _. . . . Fri 8/7/2009.8.0000. AM Sun 8/9/2009 8.00. , .. , 3 2009 AM , ..... :00 2 , . ....... ........ . __. _. . . ; . . .. _ _ . , .. _ . ............. 4 ' 2010 BRAVO " Fri 7/23/2010 ' Mon 7/26/2010 10:00:00 : 3 AM ;...... ..., , ._ _... .. ,.. __ F _. __ ., ................: 5 2010 VVF Thurs 8/5/2010 Mon 8/8/2010 10:00:00 3 AM ,......... .., , _ _ ... _ . , ; _. , ................ 6 ° 2011 VIDF Gala Thurs 8/4/2011 Sun 8/7/2011 4 , ........ ............. .......... ......... _.... ....... .. .. .. _...... . . .......... , ....... . . ...... . . ........... 7 2011 BRAVO Gala Fri 7/22/2011 Sun 7/24/2011 3 ,........ ............. ......... ,........ _.. .__...,. . .. . . ;... ..,. _..,..,. .. .......... . . ; _ ...,. .....,. .... , .. ......... ....; 8 2012 Steadman/Philippon Wed 7/4/2012 Fri 7/6/12 8:00:00-Noon 2.5 ,......... .......... ........ ......... .. ............. . .. .... . . . .......... .. .. .. ......... .. 9 2012 . BRAVO Fri 7/20/2012 Sun 7/22/2012 by Noon 2.5 ; ; . ....... .,...... .... . ... . ....... . . ..... . . ...... .,...... ... . . . ......,.. . . ...... .. . . ., 10 2012 ; VIDF Gala Thurs 8/2/2012 Sat 8/4/2012 : 3 �.. ,... .. . . ._ _ ...... .,... . .. . .... . ,,.. ..... .,.. ...... . . . ....... . .. � .. . . . .,.. ... . �.,.... .� ; 2008-2012 ; 26.5 �..... .... . ... ... . . .,�. .... _,. ... . ..... . ; Year : Event (10-150 people) Betty Ford Alpine Gardens Lower Bench Days �... �. �..��. ....��.. , �...� � � � � � � �� ....�..�. � � � �� . �� ,..� � ��.� � �� ..�...�. � �; 2008 : Weddings, Receptions, &: 9 9 18 : . . . ..,. . ... ., . .. _ . . . ...,. ..... .... . .... . . .. ... ...,.. . ..... . . : . . . . ...,. .,... . ... .,. .. . ...� 4 4/ 16/2013 ,..._.. _ _... .. . . Rehearsal Dinners ;......... _ , .... _..... , = 2009 ` Weddings, Receptions, & ` 8 Rehearsal Dinners ' ; . . _ . , _. _... , _ . 2010 ` Weddings, Receptions, & 8 ! Rehearsal Dinners ,..._... .... _ .. . _.... . .. � 2011 Weddings, Receptions, & 10 Rehearsal Dinners ' ,_... _. _ , _. _.. .. . .......... 2012 Weddings, Receptions, & 9 : Rehearsal Dinners ,. . . � ..._.... . 2008-2012 Total 44 , . .. , 6 . 14 ' , . _. _ _ . , 5 13 . _........ ...... , __ , 5 15 ,. . .......... .._.... .._ , 3 . 12 , e .. ... ;.. ........ ........... ; 28 : 72 Proposed 2013 Gerald R. Ford Park Master Plan The 2013 Gerald R. Ford Park Master Plan will represent a compilation of the 1985 Ford Park Master Plan, the 1997 Ford Park Management Plan and the 2012 Ford Park Management Plan Update. The following outline lists the nine chapters envisioned for the 2013 Plan Update. For each chapter "bullet points" highlight the major topics or sections to be addressed in each chapter. Plans and/or graphics for each chapter are listed and when applicable, additional comments about the chapter and/or its relationship with other planning efforts, etc. are provided. Note that when additional comments are provided it is not the intention that this language is proposed for the final plan, rather these comments are provided as explanation regarding the Chapter. This outline is intended to provide Council with an indication of the "direction" staff is moving towards with respect to the preparation of the 2013 Plan. This is a"work in progress" that will evolve over the coming weeks. A draft outline of the proposed plan follows below: DRAFT OUTLINE 2013 Gerald R. Ford Park Master Plan 1. INTRODUCTION Purpose of the Plan, how it will be used to guide the use of and future improvements to the park Why this Plan was prepared, how it evolved from previous planning efforts, etc. History of Ford Park Note - It is assumed that the history section will be taken predominantly from the history section of the '85 Plan and the Ford Park Background section of the '97 (with minar modifications as may be necessary). Reference could also be made to the site plan of the Park from the Vail Plan. 2. SITE ASSESSMENT/EXISTING CONDITIONS • Site context • Site characteristics/influences 4/ 16/2013 • Surrounding uses Plans/Graphics Map deiining boundary of Park (new) Existing Site Conditions Map (potentially use map from '85 Plan) Note — This section will include the site description/evaluation section from the '85 Plan, updated as necessary. 3. PREVIOUS PLANNING EFFORTS/COMMUNITY INVOLVEMENT • Overview of community outreach that was done during preparation of '85 Plan (surveys, meetings, etc.) and establish how this community involvement culminated in alternative plans far Ford Park and ultimately a preferred plan that defined the future development of the park/range of desired improvements. • Overview of process/community input done during preparation of '97 Plan. • Explain how this ' 13 planning effort is about providing improved direction/clarity in order to help guide decision-making on the future of the park; that the overall vision for the Park established by the ' 85 Plan and further clarified by the '97 Plan process has largely defined what the parlc is today; that there are no thoughts of re-visiting the overall vision for the park, nar is there an interest in making majar changes to the character or facilities in the park. • Conclude that this ' 13 planning effort is to clarify, refine, etc. the plans for Ford Park and to do so in one consolidated document. Plans/Graphics To provide historic perspective, insert alternative site plans and the final master plan from the ' 85 Plan 4. GOALS/OBJECTIVES/POLICES AND ACTION STEPS Note - The goals, objectives, policies and action statements are important aspects of a master plan as among other things they typically provide direction for future capital improvements and are also used to evaluate development/improvement proposals. The'85 Plan did not include specific goal statements; however goal/policy "direction" can be gleaned from the narrative found in this Plan. The '97 Plan did include goals, objectives, policies and action steps. This section will reflect a combination of the "direction" from the '85 Plan and the goals, objectives, policies and action steps from the '97 Plan along with any necessary refinements that will come out of this ' 13 Planning process. Below are the nine "directions" taken from the '85 Plan (presented in the April 2, 2013 staff memo) and a brief statement regarding how and where they will be incorporated into the ' 13 Update: A. Ford Park is intended to meet the recreational needs of the community (to be address in new goal statement ar an expanded Goal #1) B. Care is to be taken to conserve and enhance natural areas (to be addressed in expanded Goal #1 and/or new objectives/policies) 6 4/ 16/2013 C. Active recreation elements are to be consolidated and located away from the meadow and creek (to be addressed in new objective/policy statements and the description of the Gore Creek Sub-Area) D. The park will be protected from over-development (to be addressed in an expanded Goal #1 and/or new objective/policy statements) E. Locate high use facilities away from more passive uses (to be addressed in new objective/policy statements) E Stepping of structures into the existing topography (to be addressed in design criteria and Goal #1 objectives/policies) G. Locate parking areas adjacent to the Frontage Road and away from areas with children (to be addressed in objective/policy statements for Goal #2) H. Utilize berms and landscape buffers to separate uses (to be addressed in design criteria and potentially in Sub-Area descriptions andlor Illustrative Plan narratives) The Master Plan provides guidelines for which future development will be evaluated (address in purpose section of ' 13 Plan and as an objective/policy for Goal #1) Below are the major sections to be included in this chapter: • Introduction to Goals/Policies/Actions Steps, how they were created and how they are to be used. Goal statements - the six goal statements from the '97 Plan will be used as a starting point, to be modified/expanded as necessary. These six goals from the '97 Plan are: Goal # 1: Preserve and protect Ford Park. Goal #2: Reduce vehicular intrusions in, and their impact on, the park. Goal #3: Reduce conflicts between all Ford Park venues. Goal #4: Resolve parking and South Frontage Road access problems. Goal #5: Improve internal pedestrian circulation within Fard Park and the pedestrian connections between Ford Park and Vail Village. Goal #6: Delineate financial responsibilities among Ford Park leaseholders and the Town of Vail. Objectives — the objectives from the '97 Plan will be used as a starting point, to be modified/expanded as necessary. Policies — the policies from the '97 Plan will be used as a starting point, to be modified/expanded as necessary. Action Steps — the action steps from the '97 Plan will be used as a starting point, to be modified/expanded as necessary. 5. FORD PARK SUB-AREAS Note — The thought behind the Sub Areas is to replace the notion of the park being divided into the upper and lower bench, that more specificity is needed when addressing the different areas of the park. A good example of this approach is the Sub-Area section included in the 2008 Vail Village Master Plan Update. 7 4/ 16/2013 Explain the concept of the park's sub-areas — i.e. areas of park with distinctive uses and/or features that are unique and as such may warrant "special" attention to guide future decision making regarding management, uses, potential improvements, etc. Sub-Area Narratives — describe the uses, characteristics of the area; identify at a general level potential improvements, things that may change, things that should not change; address specific design considerations to be addressed for improvements that may occur within the Sub-Area; essentially provide a vision statement for the sub-area. • Sub Areas to include: -Athletic Fields -Tennis Center -Parking/Operations -Amphitheater -Alpine Gardens -Playground Plans/Graphics Map of Ford Park Sub-Areas 6. ILLUSTRATIVE PLAN -Passive Recreation -Open Space -Gore Creek Corridor -Nature Center -Soccer Field Note - It is assumed that this plan will generally reflect the improvements depicted in the ' 12 Update, subject to changes that may be made during this planning process, i.e. the appropriateness of all potential improvements will be determined based on how they conform with the new goals/objectives/polices and action steps that are prepared as a part of this planning process. This process may result in changes to improvements depicted in the ' 12 Plan. Below are the major sections to be included in this chapter: Introduction to the Illustrative Plan chapter Narrative descriptions of each improvement identified for the park Plans/Graphics Revised Illustrative Plan 7. DESIGN CRITERIA • Introduction to chapter, how design criteria are to be used by PEC and DRB, how they relate to the DRB process. • Design criteria - criteria from the '85 Plan will provide a starting point, it is anticipated that these criteria will be eXpandedlrefined. 8. PARK MANAGEMENT • Introduction to Management Summary of management and operational parameters for park — it is anticipated that these will be derived from the '97 Plan and ' 12 Update. 8 4/ 16/2013 9. APPENDIX • Items to be included in the appendix (TBD). Town Council Action In order to remain on the requested schedule, the questions posed in Section II of this memorandum need to be answered. With clear direction articulated, staff will return to the Vail Town Council public meeting on Tuesday, May 7th with proposed master plan language and options for future implementation. 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'�-��:-- "��.- i�-�- -��^ - �- - ��'i�- i,�=- ,� ' , depi�ted herein are approximate. � . _ �-- . ti'� �_ ��`�� - .�� , , � f �/'�, � .� � � r ! �} � �. a ' 'f � ♦ . • .� '� �Ok -. �1- _ I , li r �'I� ..- . �� r d� TU�N�P f�f 4�Ai�."� VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: April 16, 2013 ITEM/TOPIC: Council interviews for appointments to the Art in Public Places (AIPP) PRESENTER(S): Pam Brandmeyer ACTION REQUESTED OF COUNCIL: Staff requests each applicant be interviewed at the work session and appoint 2 members to AIPP at the evening meeting. Staff has provided possible questions to ask applicants for Councils use. The term for the AIPP is two years, April 1, 2013 - March 31, 2015. BACKGROUND: The Town received three letters of interest for the two open positions on AIPP as follows: Iva Frank; Dana Patterson and Wendy St. Charles STAFF RECOMMENDATION: Staff requests the Council interview each applicant at the work session and appoint two members to AIPP at the evening meeting. ATTACHMENTS: AIPP Public Notice AIPP Letters of Interest 4/ 16/2013 PUBLIC NOTICE NOTICE IS HEREBY GIVEN that the Town of Vail is seeking qualified individuals to serve on the Art in Public Places Board. The Town Council shall appoint two members, for terms of two years each. Appointments take effect April 1, 2013 and run until March 31, 2015. The Board is made up of inembers who have demonstrated expertise in architecture, art criticism, art education, art history, fine arts, graphic arts, interior design, landscape architecture, town planning/community development or other art/design related backgrounds not specifically mentioned, or who have demonstrated a strong interest in the visual arts and/or civic improvement. Board members shall meet one of the following requirements for at least one year: a. A resident of the Town of Vail and/or b. Owner of property within the Town of Vail Duties and functions of the Art in Public Places Board include: a. Implementation of the AIPP policies and selection procedures. This specifically includes deciding the appropriate selection process for public art projects, appointing selection panels for specific projects, and approving the final selection of artist or artists for a project. b. Acquiring public art by purchase, donation or other means for Vail's permanent Art in Public Places collection. c. Overseeing the maintenance and preservation of art works displayed in public areas. d. Assisting the Art in Public Places coordinator in obtaining grants and donations to fund public art projects. e. Promoting public art through a public education program that will further community appreciation and understanding of the visual arts. Publicizing Art in Public Places projects and recognizing the artist(s) involved with the project. g. Evaluating the Art in Public Places program and commitment of board members annually and setting program goals on a five year basis. The AIPP Board meets on the first Monday of each month from 8:30 am to 11:00 am. In addition, board members attend committee meetings and should anticipate a commitment of four to six hours per month by participating in AIPP sponsored events 4/ 16/2013 and programs. Persons interested in serving on the Art in Public Places Board should submit letters of application and a resume to Vail Town Council, c/o Lorelei Donaldson, Vail Town Clerk, 75 South Frontage Road, Vail, CO 81657, or email to: IdonaldsonC�vailgov.com or fax to 970-479-2320, no later than Monday, April 8, 2013 at 5:00 p.m. All applicants will be interviewed by the Town Council at an afternoon work session on Tuesday, April 16, 2013, with a final selection at the evening Council meeting on April 16, 2013. Interested persons are strongly encouraged to attend an AIPP board meeting or AIPP committee meeting prior to Town Council interviews. For more information, please contact Molly Eppard at 479-2344. Town of Vail Lorelei Donaldson, Town Clerk Published in THE VAIL DAILY March 22, 29 and April 8, 2013. 4/ 16/2013 Tammy Nagel From: Molly Eppard Sent: Monday, April 08, 2013 8:34 AM To: Pam Brandmeyer; Tammy Nagel Subject: FW: Application for AIPP Board Attachments: Iva_Frank_samples.pdf From: Iva Frank [mailto:ifrnkCa�yahoo.com] Sent: Sunday, April 07, 2013 10:22 PM To: Lorelei Donaldson Subject: Application for AIPP Board April 6, 2013 Vail Town Council Attn.: Lorelei Donaldson, Town Clerk 75 South Frontage Road Vail, Colorado 81657 Re; Art in Public Places Board Dear Art in Public Places Board, 1 have been strongly interested and involved in visual arts my whole life. I relocated to Vail a couple years ago from the Bay Area, California and I would love to help with improving our community. 1 can offer a rich expertise in fine arts, graphic arts, architecture, interior and landscape design. I have over 20 years of experience as a graphic designer, art director and creative director. I was hired 16 years �go to build a graphic design departmen[ for the TDA Group, marketing agency for high-tech companies like IBM, Intel and Dell, and I am still �vorking for them, although recently, long-distance over the Intemet, since I permanently reside in Vail. l have a Masters degree in graphic design and a classical fine arts training from the University of Applied Arts in Prague, Czech Republic. I lived and worked as an artist in Athens, Greece, London and San Francisco. I have been closely involved with architecture, planning and interior design because I am married to an architect and have collaborated with him for over 20 years. 1 am attaching a very concise resume/small example of my hi-tech work in a PDF. Besides working for major hi-tech comp�nies, I have experience working for Macy's Advertising, numerous art galleries and book publishers, just to name a few. C also worked on various civic projects, art and music festival promotions, and so on. I have been trying to get involved and help our wonderful community since I moved here and this seems to be a perfect fit and opportunity for me. I can be reached anytime via email at ifi�nk��?yahoo.com or phone at 408 596 0337. Thank you for your time and consideration. I look forward to speaking with you soon. Sincerely, Iva Frank 21�0 Aipine Drive Vail, CO 81657 Mobile: A08.596.0337 4/ 16/�013 Tammy Nagel From: Molly Eppard Sent: Monday, March 18, 2013 9:20 AM To: Tammy Nagel; Pam Brandmeyer Subject: FW: Art in Public Places 8oard Seat Attachments: DanaPattersonResume.pdf Below is another application for the AIPP Board. I talked to someone this weekend too who may be a good fit. I will get the materials to them as well. When is the extended deadline? Thanks! From: Dana Cogswell Gallery [mailto:dana@cogswellgallery.com] Sent: Saturday, March 16, 2013 2:23 PM To: Lorelei Dona�dson Cc: Molly Eppard • Subject: Art in Public Places Board Seat Hello Lorelei, I apologize for missing to deadline to apply for the AIPP board, but if possible, I still would like to apply. I am the Assistant Gallery Director at Cogswell Gallery, and John Cogswell just suggested that I apply this morning. We have been quite busy lately and he intended to tell me earlier but it slipped his mind. He says that he highly recommends me for a board seat and to feel free to call him as a reference at (970) 390-8688. Art has always been a major part of my life, and I would love the opportunity to be more involved in our arts community here in Vail. I am really excited about this opportunity. I have attached my resume to this email. Thank you so much for your time! I look forward to hearing from you soon. Please let me know if you have any questions. Dana Patterson CoQswell Gallery �970) 476-1769 � 4/ 16/�013 Tammy Nagel From: Molly Eppard Sent: Monday, April O1, 2013 2:55 PM To: Pam Brandmeyer; Tammy Nagel Subject: FW: Expression of Interest in Art In Public Places 8oard Opening From: St. Charles, Wendy R. [mailto:WSt.Charles@shermanhoward.com] Sent: Manday, April 01, 2013 2:40 PM To: Molly Eppard Subject: Expression of Interest in Art In Public Places Board Opening Dear Mollie, Please accept this email as an expression of interest to serve on the Art in Public Places Board to fill one of the current openings. I am a resident of Vail and have been since 2008. Professionally, I practice law and have worked in real estate planning and development as a core component of my practice for approximately eighteen years. I am a lover of art in all forms. I believe the Board has done a splendid job of bringing great art into the public. I would be pleased to be a part of that continued effort. Although not an art expert, I thoroughly enjoyed studying art history (years ago), love traveling to Europe to enjoy the abundant art, architecture and rich culture, appreciate art in all of its variations, and am a proponent of continued efforts to further enhance visua! aesthetics in our community. My contact information is below. Please pass my expression of interest on to the Board. Sincerely, Wendy Wexiy R �. �les Sherman & Howard L.L.C. Brookside Park, Suite 210 37347 Highway 6 P.O. Box 5559 Avon, CO 81620 Direct Dial: 970-790-1612 Fax: 970-476-7118 wstcharles(a�shermanhoward.com THIS MESSAGE IS INTENDED ONLY FOR THE USE OF THE INDIVIDUAL OR ENTITY TO WHICH IT IS ADDRESSED AND MAY CONTAIN INFORMATION THAT IS PRIVILEGED, CONFIDENTIAL AND EXEMPT FROM DISCLOSURE UNDER APPLICABLE LAW. If the reader of this message is not the intended recipient, or the employee or agent responsible for delivering the message to the intended recipient, you are hereby notified that any dissemination, distribut(ons, fonvarding or copying of this communicatio� is strictly prohibited. If you have received ihis communication in error, please notity the sender immediately by e-mail or telephone at (970) 476-7646 and delete the original message immediately. Thank you. 4/ 16/21013 TU�N�P f�f 4�Ai�."� VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: April 16, 2013 ITEM/TOPIC: Lionshead Parking Structure Entry Improvements; Frontage Road Improvements & Frontage Road Functional Master Plan PRESENTER(S): Tom Kassmel ACTION REQUESTED OF COUNCIL: The purpose of today's work session is to provide the Council with a better understanding of the layout and impacts of identified Frontage Road improvements, specificaliy with regards to improvements at the Lionshead Parking Structure Entry and those extending to the Municipal Building intersection. BACKGROUND: Since 1993 the Town of Vail has had an adopted Vail Transportation Master Plan. The Master Plan has evolved over the past 20 years to keep up with changing conditions. A consistent theme of each iteration of the Master Plan has been improvements to the Frontage Roads, specifically to include adequate turn lanes. As a result of the need for turn lanes now and in the future, the Town has adopted a typical section for the Frontage Roads. The typical sections include landscaped medians to accommodate turn lanes and break up the `sea' of pavement. Recent examples of these include the Vail Plaza Hotel and Four Seasons medians. The Lionshead Parking Structure Entry Project and the Frontage Road Improvement Project both budgeted for 2014 implement a portion of the adopted Master Plan. STAFF RECOMMENDATION: Staff recommends moving forward with the interim recommended plan as recommended by the LHMP, VTMP, VRA Lionshead Public Facilities Development Plan and the most recent traffic analysis. The plan is within budget and will provide the best guest experience and vehicular Level of Service. ATTACHMENTS: Staff Memo Presentation 4/ 16/2013 TOWN OF VAIL� Memorandum To: Town Council From: Public Works Date: 4-16-13 Subject: Lionshead Parking Structure Entry Improvements; Frontage Road Imrpovements & Frontage Road Functional Plan Master Plan I. SUMMARY & PURPOSE The purpose of Lionshead Parking Structure Entry Improvement project is to improve the operational efficiency, safety, guest experience and aesthetics of the Lionshead Parking Structure Entry. As identified in the previous Council discussion the Lionshead Parking Structure has three primary operational issues; 1. Transaction Rates & Equipment: With peak exit volumes of 375-450 vehicles per hour, efficiency is critical at the exit booths. 2. Frontage Road Traffic Flow: At peak exiting and entering periods the Frontage Roads are also at their peak, making entering and exiting difficult and slow, backing up into the exit lanes and parking structure. 3. Circuitous Route to Exit and Layout: Multiple levels of parking exiting from the bottom up via a spiraling exit ramp that has up to 5 merge points before one gets to the exit lanes. At the previous Council worksession, staff presented a detailed analysis of the Transaction Rates & Equipment; concluding that the current methodology along with equipment configuration modifications along with some Pay-On-Foot machines is the appropriate methodology of transactions for Vail. The purpose of today's worksession is to discuss the effects of Frontage Road Traffic Flow and provide the Council with a better understanding of the layout and impacts of identified Frontage Rd. improvements, specifically with regards to improvements at the Lionshead Parking Structure Entry and those extending to the Municipal Building intersection. 4/ 16/2013 II. BACKGROUND Since 1993 the Town of Vail has had an adopted Vail Transportation Master Plan (VTMP). The master plan has evolved over the past 20 years to keep up with changing conditions, with the most recent update being approved in June of 2009. The purpose of the Master Plan is to guide the implementation of Vail's transportation system into the future for at least another 20 years. A consistent theme of each iteration of the VTMP has been improvements to the Frontage Roads, specifically to include adequate auxiliary lanes. This theme was also recognized during the Lionshead Master Plan (LHMP) adoption process in 1999. The Town reaffirmed this by adopting a typical section for the Frontage Roads in 2009. The typical sections include landscaped medians to accommodate auxiliary lanes and break up the `sea' of asphalt pavement. Recent examples of these include the Vail Plaza Hotel and Four Season's medians as compared to areas with no medians in front the Vail Village Parking Structure. The purpose of today's worksession is to provide the Council with a better understanding of the layout and impacts of these identified Frontage Rd. improvements, specifically with regards to the improvements from the Municipal Building to the Lionshead Parking Structure Entry that have been budgeted for completion in 2014. These anticipated improvements have been based on the LHMP, VTMP and the Frontage Road Functional Master Plan presented to Council in December of 2009 and again in May of 2010. These improvements were also identified as improvements to be completed by the Vail Reinvestment Authority, funded by Tax Increment Financing (TIF) as a part of the adopted Lionshead Public Facilities Development Plan most recently amended by Resolution Series 9 of 2005. The LHMP, VTMP and the Frontage Road Functional Master Plan were developed to allow the Town to comprehensively plan the function and aesthetic of the future Frontage Road, as well as to provide future direction for staff and future adjacent developments. The Frontage Road Functional Master Plan came at a time when a better understanding of physical constraints and impacts were needed, identifying more specific locations of inedians and walls. It also identified the impacts of Frontage Road Parking as it related to the development of the CDOT/FHWA parking plan improvements. In recent previous discussion of the VTMP and Frontage Road Functional Master Plan, there have been comments made regarding the "doubling" and "tripling" of the amount of asphalt the town has along the Frontage Road. Staff has tried hard to balance the amount of perceived asphalt on the Frontage Roads by integrating landscaped medians which provides an aesthetic enhancement and a visual buffer of the asphalt. In 2009/10 when the plan was being presented to the PEC and DRB staff quantified the square footage of existing asphalt at that time and the proposed plan. Below is a result of that exercise. Town of Vail 4/16/2013 Page 2 "Vail is certainly somewhat unique in the character of the roadways which run thru town. The amount of existing asphalt is driven by the location of 1-70, being an east west dividing line separating the north and south parts of Town. 1-70, with its limited access points, requires the use of Frontage roads on both sides of the interstate that need to serve the local access points. Therefore at a minimum two lanes are required for both the North and South Frontage Roads. Above and beyond those basic needs are capacity needs (turn lanes at intersections and access points) and safety requirements (shoulders/bike lanes). Below is a comparison chart of existing asphalt area(2009) and proposed asphalt area. If it were not for 1-70 it might be possible that Vail could be served by one five lane roadway, similar to Copper, Keystone and Aspen." Additional Total Uses separated as a percent of Existing Future Future Additional Future Asphalt Asphalt Asphalt Asphalt Percent Bike Auxilary Location MM 173-180 (SF) (SF) (SF) Increase Lanes Lanes Parkin Lane Fronta e Roads 1987502 351704 23392�6 18% 57% 37% - North Fronta e Road 764394 103767 868161 14% 47% 31 % - South Frontage Road 1223108 247937 1471045 20% 61 % 30% 10% Simba to Main Vail 270828 94865 365693 35% 24% 51 % 25% The Town continues to update and confirm the need for proposed transportation improvements. As a part of the joint Municipal Office Building (MOB) site redevelopment the Town had the municipal building/VVMC intersection analyzed for current, proposed and future traffic conditions. That analysis indicated that added traffic at this intersection by the MOB project and any future VVMC development which added traffic to the Frontage Rd. would require intersection improvements of either a traffic signal or roundabout. This analysis along with the recent traffic counts taken along the Frontage Roads will be packaged together under a separate document for amendment to the VTMP at a future Council meeting. The Lionshead Entry project's Frontage Road improvements fit within the current VTMP and LHMP and are budgeted using VRA TIF funding, for implementation in 2014. A more specific analysis follows. III. PURPOSE AND ANALYSIS The purpose of today's work session is to update the Council to provide a better understanding of the Frontage Road Functional Master Plan and discuss the improvements that have been budgeted for completion in 2014. The improvements budgeted for 2014 include increasing the capacity, safety, functionality, and aesthetics of the portion of Frontage Road that is between the town Town of Vail 4/16/2013 Page 3 Municipal Building and the Lionshead Parking Structure Entry. These improvements accommodate vehicles, bicycles and pedestrian uses. The improvements include; • Continuous auxiliary lane in both west and eastbound directions • Turn lanes • Raised landscaped medians • Sidewalk connecting the existing walk at US Bank Building to the one at the Lionshead Parking Structure These improvements provide the levels of service expected along a major connector road that serve large surface or structured parking lots. They ultimately not only provide safe and efficient entry and exits but also a level of guest service and experience that is expected. Similar improvements exist locally at the Vail Village Parking Structure (1100 Spaces), Beaver Creek East and West surface lots (500-600 spaces each), Edwards Riverwalk surFace and structured lots (400-500 spaces), Copper Mountain, Breckenridge, Keystone, and Silverthorne. In order to complete these improvements it should be recognized that a two tiered wall system will have to be installed on the south side between the Frontage Road and Vail International. The wall will be within the Frontage Road Right of Way and will impact the existing steep hillside. It should also be noted, that until the Municipal Building and Evergreen redevelop it will be difficult to incorporate the additional raised landscaped medians between the Municipal Building access and the western most Evergreen access. In the interim this would remain a striped median, unless access points are modified. The section of improvements between the western most Evergreen access and the Lionshead parking structure can be implemented in full. As a part of the Lionshead Entry Improvement project a traffic analysis has been completed by Kimley Horn and Associates traffic consultants. The traffic analysis shows the existing conditions and the current requirements and needs. Based on the analysis a left turn lane and right turn lane are required, and a right acceleration lane and left acceleration lane are recommended for this intersection to operate safely and efficiently. The following is a table of Level of Service that shows the LOS for existing and future am and pm peak times with and without improvements. EXISTING LEVEL OF SERVICE Town of Vail 4/16/2013 Page 4 TURE LEVEL OF SERVIC EXISTING CONFIGURATION WITH CDOT IMPROVEMENTS (WB LEFT, EB RIGHT, NB LEFT & RIGHT) SOIJTH FRONTAGE ROAD SOUTH FRONTAGE ROAD -�-- A (A) LOS A (A) � LOS A (A) ` 8 (A) LOS A (A) � A {A) � LOS A (A) A {A) � STOP � � STOP � � o o � m � LIONSHEAD � LIONSHEAD � PARKING PARKWG � STRUCTURE STRUCTURE cn 0 J WITH CDOT IMPROVEMENTS WITH CDOT IMPROYEMENTS PLUS WESTBOUND LEFT ACCELERATION PLUS WESTBOUND LEFT ACCELERAl10N AND EASTBOUND RIGHT ACCELERATION SOUTH FRONTAGE ROAD SOUTH FRONTAGE ROAD � q �q� � q �q� LOS A (A) LOS A (A) � � � B (A) � � � 8 (A) A (A) � A (A) �— � LOS A(A)A (A) LOS A tA)A (A) � f � `� � STOP � , (' 0 0 o Q STOP U C9 U Q o a LIONSHEAD m LIONSHEAD ¢ PARKING N PARKING cn STRUCTURE � STRUCTURE � p� LEGEND �� V sloa Stop Controlled Approach 1� O �tTA--9 N�s oseiieooz LOS A(A) APPROACH LEVEL OF SERVICE AM PEAK (PM PEAK) A(A) � MOVEMENT LEVEL OF SERVICE AM PEAK (PM PEAK) LIONSHEAD PARKING STRUCTURE ENTRY FIGURE 2 2025 LEVEL OF SERVICE C_� Kimley—Horn — and Associotes, Inc. Town of Vail 4/16/2013 Page 5 For a better understanding of frequency of occurrence this past year of entering and exiting turning movements the following table has been provided; 2012/13 Parking Structure Transactions AM - Entry PM - Exit Busiest Hour Total Ranking Entering EB Right WB Left 1 553 156 397 2 533 150 383 3 487 137 350 4 471 133 338 5 385 109 276 6 373 105 268 7 365 103 262 8 365 103 262 9 355 100 255 10 354 100 254 15 326 92 234 20 297 84 213 25 277 78 199 30 258 73 185 40 243 69 174 50 233 66 167 # of Hours >requirements 170 1700 Total Exiting 461 423 400 389 385 381 380 374 372 365 345 332 320 313 290 279 NB Left NB Right 159 302 146 277 138 262 134 255 133 252 132 249 131 249 129 245 129 243 126 239 119 226 115 217 111 209 108 205 100 190 96 183 •.� The left turn lane is warranted per CDOT and the Institute of Transportation Engineers (ITE), whom are recognized for developing industry standards. CDOT requires left turn lanes on Frontage Roads with a projected future peak hour left ingress turning volume greater than 25 vehicles per hour (vph). ITE suggests 20 vph. Based on entry parking data of the Lionshead parking structure the typical 15th busiest peak hour entering lefts is 234 (2012/13 season), with the threshold of 25 being exceeded for almost the entire day, every day of the winter season.. The right turn lane is warranted per CDOT and ITE. CDOT requires Frontage Roads with a projected future peak hour right ingress turning volume greater than 50 vph. ITE suggests when turn movements equal 10% of a thru volume of more than 350 vph. Based on entry parking data of the Lionshead parking structure the 15t" busiest peak hour entering right hand turns is 92, with the threshold of 50 being exceed at least once every day of the winter season. The right acceleration lane is warranted based on the level of service analysis. CDOT does not require acceleration lanes on Frontage Roads with a speed limit of less than Town of Vail 4/16/2013 Page 6 40 mph. However due to the volume of exiting right turns and the level of service analysis it is highly recommended to include it. For comparison CDOT would require the acceleration lanes if the speed limit was 40 mph if the projected future peak hour exiting right turn volume was greater than 50 vph. The Lionshead parking structure's 15th busiest peak hour exiting right hand turns is 226, with the threshold of 50 being exceeded every day of the winter season for the majority of the day. The left acceleration lane is warranted based on the level of service analysis. CDOT does not require left turn acceleration lanes on Frontage Roads with a speed limit of less than 45 mph. However due to the volume of exiting left turns and the level of service analysis it is highly recommended to include them. The Lionshead parking structure's 15t" busiest peak hour exiting left hand turns is 119. IV. CONCEPT LAYOUTS Staff reviewed the impacts of these improvements using conceptual layouts (attached) of three different scenarios; Frontage Road Functional MP improvements as presented in 2009/10 Interim improvements including the recommended auxiliary and turn lanes Minimum improvements including only the minimum required turn lanes The Frontage Road Master Plan improvements assume a future "Build-Out" scenario, and include the recommended improvements at the Lionshead Entry and an additional auxiliary lane in the eastbound direction west of the Lionshead Entry which is not deemed necessary at this time. This scenario requires a substantial amount of wall along the north side of the Frontage Road in order to accommodate the additional eastbound auxiliary lane. Therefore this option is not recommended at this time. The Interim improvement plan assumes the needs for the next 10-20 years and includes the recommended improvements at the Lionshead Entry, eliminating the need for the wall along the north side of the Frontage Road and leaves the existing curb and gutter along the north side in its current location. It does require substantial walls along the south side (up to 12' in height) to accommodate the right acceleration lane and walk. However, even with a tiered wall system, similar to the new stone veneered walls at Ford Park, the existing trees along Vail International's frontage should be able to be saved. This option is the recommended plan. The Minimum improvements plan provides only the minimum required improvements and does not provide a free flow right acceleration lane. This plan still requires significant retaining walls along the south side (up to 8' in height) and also saves the existing trees along Vail International's frontage. Even though this option eliminates the right acceleration and auxiliary lane it will only net a reduction of 8' of asphalt width. This is due to the necessary 4' asphalt bike lane, which can be shared with the auxiliary lane in the Interim option. This option is not recommended since the benefit of the right acceleration lane outweighs the savings of 8' feet of asphalt width. Town of Vail 4/16/2013 Page 7 IV. NEXT STEPS The next steps for the Lionshead Parking Structure Entry Improvement Project are to combine the recommendations from these past two Council worksessions with conceptual site layout plans for the Lionshead Parking Structure Entry in order to address all three identified issues and the entry aesthetics. Staff anticipates presenting these concepts to the public at a stakeholders meeting and then to the Council at the end of May. Lionshead Entry Improvement Proiect Schedule Concept Design/Public Meeting: April-May 2013 Schematic Design: June-July 2013 Design Development and Entitlements: August-September 2013 Final Design and Construction Documents: September 2013-January 2014 Construction & Equipment Installation: April-June; Sept-Nov 2014 Staff will also begin the design of the Frontage Road Improvements so that each project can be completed as currently budgeted in 2014. Lionshead Frontaqe Road Improvements Proiect Schedule Issue RFP: April 2013 Award Design Contract: May 2013 Design and Construction Documents: June 2013-February 2014 Construction : April-Nov 2014 V. STAFF RECOMMENDATION Staff recommends moving forward with the Interim recommended plan as recommended by the LHMP, VTMP, VRA Lionshead Public Facilities Development Plan and this most recent traffic analysis. The plan is within budget and will provide the best guest experience and vehicular Level of Service. Staff also recommends installing additional landscaped medians to the west of the Lionshead Entry to East Lionshead Circle. These additional medians were not anticipated in the current 2014 budget however they will provide an enhanced aesthetic along this stretch of Frontage Road. Once a design consultant is under contract for the design of the Frontage Roads we will better understand any additional budgetary needs and can address them at that time. Town of Vail 4/16/2013 Page 8 Lionshead Entry Improvements � � N 0 W �. _ . _ ._ . _ �.�_ _ .__ __ . ___. �.... . r' . . � . ' . ... ---. .- .-.-" . - _ _. _ ^- �a�� - -- - --- -. �- . �--'—'� ° - �►-----�-- �- _ . _ ._ � � � � s " � - �L _ � _ __ ___ -�-_ � ... _ - �—_-_��--� �, �,f'�s .� � '�,::.:.�4�� l ' r � "^'-�.F-": �.' � � x � w y .� .Y ��ia ... .. -v - � �� '.. , �� _. ... .._ 4� � �1 � j :t:: ��:-- - '�1 ` � •-�`, '�'a ��_ ��_ �� ,��.f._ ..:P - .;•+� ,•�j..: ° ' , � � : �•.. _ �' - _ ��'i'_1�� , �� .s�'„ �-3„ � _� - `r �� ,� � �-,,,�-- •,.+"�, � ' , � ��--� -- % _ ,a': � •� ~ , �` ;� � � �' � � _ � _ � . !. � �� _ �A �� l � � ' � �a�•�. �� _ � ., � =� �%�.'3 � � � ■ �- _ v� ..y _ Town of Vail � Zehren and Associates � Kimley-Horn and Associates TOWN OF Va1L Purpose Lionshead Entry Improvements 201�� • Improve operational efficiency, safety, guest experience and aesthetics of the Lionshead Structure � • Transaction Rates � • Frontage Rd Traffic Flow N O W • Circuitous Route to Exit ��, � f��: ��.� � �e� — V �� . s� ;� f� ` �� ;i , i� � ��,` , � x -� �� I� �. � � �. �I I�� '�� t ,� �� . -� • Frontage Road Functional Master Plan Presented in 2009 & 2010 • Based on VTMP(1993-2009), LHMP(1999), & VRA Bond Projects (2009) Town of Vail � Zehren and Associates � Kimley-Horn and Associates 2 Background , �. �:; ;�, - - - � '�.;,�°-.--� �`�'�,,� � 1. 't; -- � , . � ,� i� �_ t. ,�ti �� .�-�:� ►� ,��,, ,: ,,�,�.� '� / � f►°� `__—� ,' , 1 �� r . � // �a� r' - 1 -I _ _ �. _ -' � i !�''' � ` � � ` I � j �ST ��'ifi'iwiEf I l i_ f- 1 � -� � �I � — � r = _ / . /� S3 PEI)�S1RF.4M PQi}tTAf� 1 ; ,1 f °`' — V . — d �"� � �'1�'l'�1 �. 11` .�.,J,�'�_\ ��/ '�P y�vj � r ,� '`—` �° �_ _ �j � � - � - u ^� 1 . M �` � I ro'C� '',. ` wESTW91V5HF.Af3 jjj` `ti `_ � - / J�" � 1 _ 1 • \\ / //� .�� vE7¢NtARPOATAi� � � � i v +� _ � I � �?� �H' 1 � . �. � . � '�'►� �� :� �� '�- �� - _�� — — � �� I � �_ ' ' r � -.� � � I /�li `'�� -�_ � _ - — � l_�� l�Y � / � J ^ � ! � 1 _ ' -_-- LI` ' � � \ . _ '' .//.'�/// � J� \ . — CAST L1UNSHEAn ----t —,��_ _ `_E �;.�� ,,i� � fo�srao� ////// �� `�� i �� , i `�i �.., f _ / VEFt3CU7.AR �ATAL (J �-��VA2 CNlC C.'FNT�R /�.�/��.. ,� _ V�?}iICU1.AR POR7AL ~-�_ YLNICUL�IR P4RTAL -- L{O�tSHP.An'PI1Rki1�G ='� : ," � � r� �p/�+�+�}� n�,/��ry�p t v � WEST LIONSHEhD '' � S l nU'l� � lI RL 7' ��I31t. U L.lLll VEMC.i1tJ�R PQATAL ' — — _ , i / " I �� __ / % r_�� _ _'nr.� � , .. I �� . � ,,� / ` � � ;-t-- �_ '�• , ti� � � �, �' :� � � � ,�� MAP R � ` F � : �--,r�`;# �� MAS'b"EI2 PLAN FitAMEWQIZK - - _ _ ��;' °°o �, � �� [.Ai'IDNTiARKS AND PC7l2TALS p � � ,�' � �� ' sr4ior�stit:,v�c.'�nciE � - _ - � - I �/� - '� I i b � if�� - �I„� iIClJL1/RPURTAL - �' � , ��II_ _ L SIC[ERDROP• �!// /� � UNC]MARNS(PO7EVS7.iLIACAYlUNS) � �='�� -- � _ _� - — `��"'EHICLR.ARPORT - � �� " � � � . ORTA PEDESIRUN PORTAL� � CAS UUi NSH2Ai1 i "—"` -'EAST U�NSRF.AD CIRCLL''�� , " � pR7AUR}' ppppSTR}sdvPORTAIS `'- -- w2HlCULAli POR7AL � VAIL CTVIC CENTYR - LION53iP.A� AhRKING �� R7AL� � Q��'. . -` _� H�CUL_AR PORT+ll. =STRU('RIRL' VI1II PORiAL .�� " vGWCV[aR POR7AL5 _ _____ � -- — _ - - -- .�- T IONSHEA� LRenr:ve�.ornn�Hr T„1 �i_S �1' :F tL P L i�� OCSfGNR'ORf5110Y �I�'� Town of Vail � Zehren and Associates � Kimley-Horn and Associates 3 Background � � N O W �� .�, ��. �� LLlt'iU �{ 6 '.['Lant+ ;7Lane -' IShaultlrlM ~ ~'hn,+lcler� I &he � � �'EYfe � �r� 2-LANE CRO55-SEC�'ION t0� '2' Lane 12' Lane tE Laice 17 L�e �{ t NYdh � � M � M 0�� ~ � ShWAder! a he � �i '� r� �` . � � � 4-LANE CROSS-SECTION 6' Y�. 4' 12'��..dn2 tU7ulnld€�E3MEd291 13'Ldn¢ 14'Att¢IIbEtlLdllp 10'&kEPil Mking� JNOr µ ~ p p T�� A L�2 � �� e`� y �► ? �' �j � 4. " �/ ., �—.. f �. ,� t �'e � ._� � 5-LANE CROSS-SECTION NOTE: All c+om� �eWm� an aubl� w adtlltbnel IaneagawNh �wpwt to Ivn lenp. Some ad�uFknont may ba twcacsmy la w�talnipcal{on�. � �., . ; �� ; � � \ � �. �i '�i` 9f 4 Zt^' - - _ �,• , 1:1 U � '-'J � S ��rC ; : ` � ...�w�.�.= u' 4 i . � ' a l . f/// .-, No�th F7gure 14 VaiE Frantage Roatl Cross Seclions WOT�- $f� �fO�f FfC�lO�ll QblAlli IIl lll'b��qIlM111qYl�. au accass ena int.nectbn. ar..ubJ�ct so adanbn,l acc�vtloL��l IanYS p�nalnq O�v�lopmMt and State Hlghway Gcuca CoOe crksrp. 'P�n �'Y! ii�c :head i. V! cs? Figure 13 UaiB Frontage �ioad Laneage � � I►A i l � Town of Vail � Zehren and Associates � Kimley-Horn and Associates 4 � � N O W _ - -- - __ _ _-- - - - �� `<<- , �_ __ -- - - - � �� __ - - _�— _ � __- - - - —' � _ - ` �_ —Q�� __ -- � ` _ -��— _ _ �� e �, �� _ � � � u,�. �� -- --- !r — _— — -- J � ��'� �� . ::� ,,,,, �,,.. ..-�-�;. =s �,� . �. / _ �- `�_ / _ 1 _ -�= - - _ --� � � � . — — — � `�—`e� �' �—�� -� `1.� �s � `,,; �— _ � , �� ,�-� � ��. �� = / �� i==` —�—" �\ — ` �-� �� ..�.�, ,�,,�s;r` �''�� -� �j�,� � �. J �'/� / - �. E.Ke�9 ��r �` . �,.m, ` / / a y Ssctbn OveMOw Pormenanl � � �" �r � � � � � o`D .wo� � /.� ! � �,� �� LznptM1 Pafkln7 Spaces �lt � �- /�� . �.�, -+�i 1_�� Section 1 Cascdtle Kllagp tp Simh@ R6 I 1 3f i 53 f9 ��F h�. �\ � . . ��'- � � Sectwn2.EVeNalbVailSp 2540 39 31 � �:.; R ' \ � � , et�� „ �: � /� �� " �y�. senana wa snamwes�nn i.osa da ia r� t`��r:i� �' se��a-wew.,�a�ou�eoamm �.+5o es as � , Sec4on5 InloBanlM1toSpiatl�eQeek ]5] 3� 22 � • ' �' . . . �"�- � SeeEwn6.5yaECkGtrekla5[oryq �p5 0� f3 �T � ��_ � : , � Sectun)-VaiiWaraloWD �.8'l6 34 SZ ��` — S¢cnan 8� WO w Foed Pak Eau '+t5 78 76 I ,� �—"�111� ;� l~— —� Sc � 'lJD 88 3t6 .Aef.o��' y�,� —�1'-' .__ _ __ Ix . _stsoPWdreWO ,Y;fi I a6 ]S ��i�__ . �� V� ��_�...m.s..... 'fll�l f!� I ie i� iii = tE.51Z I <'n 4d5 �` _ � .� c� � __ - -_ ��-- - �- �� _ _ _ .:. _ � - - .. .. - _ � _ _ .__ _' _ �-�~`III�III� ��Yt� .�' � _ _ _ � -- - - - - - , � � -- - � . � - _� � ii (�»..-...,a.,o, .,,w.��.. � � �� . I �� _ --- - . � � - � - M ' - - �'""°- m"° - � li - � . � .A.,mY.. �' - --- - --� s � `w' m � �� Town of Vail � Zehren and Associates � Kimley-Horn and Associates � 5 � � ?�m� �Pa '�r;> �_ o 'V^..� C V � r � � � � � U Q PW GB GH S+3r10 na 1"= 25 1 af Background � , ��..,� ��.�` � . ' � «_-- �,., � - -. �::..: � Q � ��,•+/ r ��,�� ,� r�� };z yn--'� i i _'_ .�..._ r t= � +� \ " _ .. '`,�., �a�� (.��' .. •a.,•�;;. �h�� , . � • ;1f^� �• �•�' �•• t,•! '��w� ! � �" ` .t 7� nr E . � ,� .,,.�: r � �„ , �.._ � �. �• .. � . � � � T ��i � �.`�� r T�' �i7.�� r.i � �� '' N � �'� _1 � I ` j ' Y � � .- O 1M� � � ` ' '� ' '� . . C _ -'J_� �_ , - _ _. ... - -. _ : �!R'` � �� e �, a a + � -_: � �b; _ � � , . _ �� /�� .e . . � '`� _ _ . � � - _ .� -. � . ._ _ -�- -- �\ - — r �. i"'�r'- � � �� ` _ ` . . '' �' � ' :y T.s � � �Y _.. 1 ��" '�� ' �+� �� : ` �' �, • � .: �: -.:�..a.,: � � r �_� � . •,♦ . . � .. �-.-�r� - � �• � - - � • ' r �� -__ - _ - ' . ' • . _ A►�` w `c'ti��f ��y � . --•r=.•�,r.,i,.,�t;• - � a�.,-�t,M .� . � � �.� -��.: _ � � _� ` _-� - � ' '� .. . � � �� '� � Town of Vail � Zehren and Associates � Kimley-Horn and Associates 6 Background � � N O W � � �.�:_�� . � . _ �. :� �� '{� ! � �:��'J _�� _ �:�� --- � f ` �! . - ,::, 'a `r•: ' —_ � �; ,.. I ; - — – � , � 4�'�� ' �� ' Z h . ' � � ?� ,i , „ r �iZ ' t --_ �.. '� � .� .-_ ,-. . �� g�� i� � � .,� � ` �� ' ��5�,��'. _� R � I ��f ,'� � w�c.�+�� ,�t� �� .�`� f �V , ti ; ,; 3 -.Ii�.j � � -y� '"� �i-'$ �. ] � � 'z .. '. � .. .''� . v "�". '.- � �. �' �!T''�"�` �� if.. * _ I �� 9�i .�a . F �,'�`E"c�''R��. �p �'— :-j' y�� r�r �� "�'',�« : �.5. , -�Z }�� ,+� '! ,� -.�.� �� V�' �� ,�� .� , ��;.�,,` �' �,� •} ?<• ' g� � .`* �'4�� ,� ' ` ! d .F�y �6t',, --"�.��:.y•��.,F±��Y ��,�.�. `j Y . � " : �... . ��A . F �. �,� \ i �� Y � � "1� -Y! �1� � �. .- •` � �� l ` �,�t d � � �' _II T � r.-�� r � '� •�. f �� rr� �t�ro �"��+ �. � r, � � �� 7 �.' ,�t ." i . E4 �,_. .✓ �� y � "r . � ._. �.''' ° :'+�"r �.�, � i � ; � , s'�'��, � ' `'� .,.} �S. �r:: ;}�'t' i', . � . .M f..� a .�. . ��k� � ,., ^j�� .-�, n !4 �' �' :I �K .s_.'ii.'+s� � `o.''�ai ..�: ii. � .. .� _�1 +'r ,•L�. ...,ti� . .��J".,� . __� "�il^� . . - �i�L �' �.l� !.' ,ry .s ,?�.-."si . , ...._. . _ . . �r . ��Y y��. e41� _ _. � Town of Vail � Zehren and Associates � Kimley-Horn and Associates 7 iS Background . j =_ -f-.�. � ,,F, �>: . • � -^- _ ��►, � • - �' � t. I _ ,r �� -�� '( �. �k'� ' � /1+ `�" �� .. `'� � � '�.. '� • i �l _•+i2� ��"�r� _ „ `^ /''. .,,f� . �'• � , �• .' �3 i� "li .� � ' .;y �.'. � �� ,. �1�� •+ ��' �_ B ��i .,,� . '� .,z,s � � ..��+ � � �=�,`� �-�� .� e _ �:.-. �`' �'� " d' ! "y� � ,�...,,,,.��,,,, � . � ,f .. • ,� :�. � � � f i 1 �#� rrw p t _R _ .1 -IYIr.. 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' 'i�:"'��+1�,�. m�NMG , =<, � '"wa x. .�� . `+'� .�".r . �`-":�'� � f .r`�i..�r-:, ' �� 4� ry . � . �� . -ar�, 'r. � �!� � ,*� f �711A11't111etfails�lrr a�wr. �' � �,••,- 'R � 1�•,� � , " ��« <� �+ '�„�ii t� �4 � ►,� � . � , i��, �ttua t �� -�� ,;g_[� ` � M li �. � }�,�k'� ,��, .� "' �_�,�Y.,�r � �'d� �T�.��6 � rI ! �,-�,. r4:'�' � � _ . �� •� , . _, � �cwt ,��w � ,yr� � t:6� � ,� `r 'L ��. ; F `� .� � �,: °�-�� u1��, , hr. -.. , . tr�� r � • � , , . ; � Ar'� � � � .�{_ � ! � v� �; � — �� `.`�� a . � . -��, :�.,;: , , . � ��/ � i ' . e''' K / �� h�a[:1� ! .•�R ..., . _� . .. . . . . . . . `T I t` �'� � �°`gm\ ��- "� _ __ - _ --. � ....-�. .,_- .� .- . � . � ..� ...-. -.,,�.µ. : . __.-- ------- " Town of Vail � Zehren and Associates � Kimley-Horn and Associates 12 � Traffic Analysis � � ' 2012/13 Parking Structure Transactions I � �� °� � � �� v AM - Entry PM - Exit • . Left turn Lane — Required for > 25 VPH Right turn Lane — Required for > 50 VPH • Right Acceleration Lane — Recommended for LOS of A& � rn N 0 . W for > 50 VPH Left Acceleration Lane — Recommended for LOS of A Busiest Hour Ranking 1 2 3 4 5 6 % 8 9 10 15 20 25 30 40 50 Tota I Entring 553 533 487 471 385 373 365 365 355 354 326 297 277 258 243 233 *# Hours > requirements Town of Vail � Zehren and Associates � Kimley-Horn and Associates EB Right 156 150 137 133 109 105 103 103 100 100 92 84 78 73 69 66 170 W 6 Left 397 383 350 338 276 268 262 262 255 254 234 213 199 185 174 167 1700 Tota I Exiting 461 423 400 389 385 381 380 374 372 365 345 332 320 313 290 279 N B Left 159 146 138 134 133 132 131 129 129 126 119 115 111 108 100 96 13 NB Right 302 277 262 255 252 249 249 245 243 239 226 217 209 205 190 183 960 � � rn N O W EXISTING CONFIGURATION NAi}i CDOT IMPROVEMENTS (YYB LEFT, EB RIGHT, NB LE�T & RIGFiT) Si;� 19 t RO� 1 A,",f R.�AD SOl1TH FRONT.AGE ROAD �� A (A} LCS k (A) � LOS A (A} � � B (A) LOS A (A) � p (q� ��. _ _OS A (A) A ip) � �� STOP `� � (� �S1CP n o �; i ion ,tiFnr, ° i.ior�sHEao -- FARKIVG PARHING � ST�JCTURE 5��-2'JC7URE 0 YY'ITH CDOT IMPROVEMENTS YNiH CDOT IMPROVEMENTS PLUS WESTBOUND LEFT AGCELERAl10N PLUS WESTBOUND LEFT ACCELERATiON ANQ EASTBOUND RIGHT ACCELERATION s�u 1 FrcUrn�� ono sourl =ROV,ncE Rcno _ —_ — ___ _ � A-A) .. _ _ _ _ _ ___ _._ _-- _ � p (/-, � �. � � (A, LOS A (a) � ``. ,i B (q/ LUS Fe (A; q (q� � q (p� � �os ,s (a) � �A� � �os a (a.) � (A) � f f . � ` `� (r STOP , "r' i� \ � o n� � o^ . Q 5T0� G (R C] Q � 4 I I!jNcI.iFA� m II�N.`iNFAp a PA2KIVG ✓� FAi2KI�C +n STRJCiURE � Sn�JCTURE � LEGLNU �� F�p' S{Qp Cantrolled Appraach N C� FiT�-I �� o�fi�»a�z LOS A(A; Af�PRbACH LEVEL OF SERVICE AM PEAK (PM PEAK} A(A; -� MGVEMENT LEVEL OF S�RVICE AM ?EAK (PM PEAK; LIONSHEAD PARKWG STRUCTURE ENTRY FI�URE 2 2025 LEVEL OF SERVICE �� o�m�ey—H�� d �==o��at�� Traffic Analysis Existing Level of Service 14 � ~� � �'-- — _ -�� - - - - _- _ � � _ --.-. � � � -�� --y •J.�� =-�� r� •�,� �. � � i v ' +� �� i � � tn::. j n � 1� � -r: L � �. j� ��t- �f: .. �' � it a . W � �� -� , t �,� ° ° ��k > �:�f `�'. �' "'� �� '�?-��g_ �.4 q�� - � .: ~-- �" � �� `_`� ' � �> �� _ _ `_ -- �. �.. �` - � � � ' �. � -- ~ --_r =�--__ �- ��r �� _ � ' '- �" _� --- - ---- -- ----- _- �_� _-� ` _._ ,\ � , �l !� �� \ � ��. �f�c , .� \ . ." 1'�'��, �" �- � *�. ,r. ._: _� ,� •,�• �,,,,'� � R 1' ��,1� ♦ � d � V �`' �� ' �a � 7�� . � R�s� �� tt �� t � � �� " � � - _-,,,_ T � � � , i��.�--1 t �� `\r`� I.._`:�. 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' Q r � � � � r. �� 9 `� � `. � j _' �'�� /; � � � t �� --�„� , � � � � . � ., `, � . . __ . � �, �-., � .�, .. _. � _�. �� :� .? r .. �� -i r-_ _ � ��_ - = �„� ' --, �rt � - �"_'��`�� F ' � ; � . �( � � , � \ \ � \ i� � �� \ `\ \ �� 9 \ \ �� I� � E ;�� 6�� °a � :� � : � . t t!') ? g _ J : O � � � ;a C 3 � m � � J Q' 3 U C j : � a=��_��_ U �� ;;�t� � na 3of3 17 Town of Vail � Zehren and Associates � Kimley-Horn and Associates Next Steps lionshead Entry Improvement� • Concept Design/Public Meeting: April-May 2013 • Schematic Design June-July 2013 • DD & Entitlements August-September 2013 � • Final Design and CD's September-January 2014 N • Construction & Equipment April-June; Sept-Nov 2014 0 W ��ronta�e Road Improvements • Issue RFP April 2013 • Award Design Contract May 2013 • Design & CD's June 2013 - February 2014 • Construction April - November 2014 Town of Vail � Zehren and Associates � Kimley-Horn and Associates � � TU�N�P f�f 4�Ai�."� VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: April 16, 2013 ITEM/TOPIC: CDOT RAMP Funding PRESENTER(S): Tom Kassmel ACTION REQUESTED OF COUNCIL: Allow staff to submit a pre-application for RAMP funding for three projects within Vail. BACKGROUND: CDOT has recently changed how it budgets and expends funds for transportation projects. This effort is known as Responsible Acceleration of Maintenance and Partnerships (RAMP), and it has provided access to $1.5 biliion of current funds that will be redistributed to eligible projects that can be completed by December 2017. Staff has discussed projects with CDOT that have potential to be selected which include; Simba Run Underpass, Frontage Road Improvements, and East Vail Water Quality Improvements. STAFF RECOMMENDATION: Staff recommends to proceed with the pre- applicaton which is due May 1 st, with the above recommended projects. ATTACHMENTS: Staff Memo RAMP Overview Simba Run White Paper 4/ 16/2013 TO WN 0 F VAIL� Memorandum To: Town Council From: Public Works Date: 4-16-13 Subject: CDOT RAMP Funding I. SUMMARY CDOT has recently changed how it budgets and expends funds for transportation projects. This effort is known as Responsible Acceleration of Maintenance and Partnerships (RAMP), and it has provided access to $1.5 billion dollars of current funds that will be redistributed to eligible projects that can be completed by December 2017. The Funding is available in two categories; • Asset Maintenance and Operational Improvements • Transportation Partnerships — Public & Private Partnerships (P3s) All entities, public and private, are eligible to go thru the selection process as long as the proposed project is directly related to state highway transportation with a suggested minimum match of 20%. Staff has discussed potential projects with CDOT that have potential to be selected. Staff would like to propose the following projects; • Simba Run Underpass Frontage Road Improvements East Vail Water Quality Improvements The selection process is a two step process; • Notification of the Intermountain TPR of intent to apply • Pre-application due to CDOT Region 3 Office • Notification if selected for further consideration • Pre-selected Project Applications Due • Recommended Projects go to Transportation Commission Additional background information can be found attached and at: http://www.coloradodot.info/programs/RAMP 4/ 16/2013 April 18th, 2013 May 1 St, 2013 May 31 S', 2013 July 1 St, 2013 Sept.19t", 2013 II. PROJECT DETAIL The Town of Vail is an eligible applicant under the Transportation Partnerships category, more specifically, a Public-Public Partnership. After internal staff discussions and additional discussions with the CDOT Region 3 office, staff has identified three projects that are potential candidates. The Simba Run project is a proposed new underpass under I-70 that connects the North and South Frontage Roads. It is located approximately half way between the Main Vail and West Vail interstate exits; more specifically at its namesake, the Simba Run Condominiums. The project has been discussed since the early 1990's and is referenced in numerous transportation related documents including the I-70 PEIS. It is also a project that is about to begin a joint feasibility study between CDOT and the Town of Vail. This joint project is more specifically known as a Planning and Environmental Linkage (PEL) report to understand its impacts. The total project cost has been estimated at $20 million dollars. The projects major hurdle has always been cost. FHWA, CDOT, or the Town has never had the funding mechanism to fund such a project. This new RAMP program has the potential to be the golden ticket, and a chance of a lifetime to make the underpass a reality. In order to provide the best chance of success in the selection process the Town would have to match at least 20% or $4 million dollars over the next 4 years. However it would be prudent to take this opportunity to leverage as much funding as possible to take advantage of the RAMP funds and rate much higher in the selection process by providing a larger match. Staff suggests a match of 30% or $6m which could be funded by the VRA and TIF dollars. Attached is a more detailed report of the benefits of the Simba Run Underpass. The Frontage Road Improvements project consists of upgrading the entire Frontage Road system within Vail to current transportation standards. Improvements include; shoulders/bike lanes, auxiliary/turn lanes where required, medians where appropriate, and necessary maintenance, including an asphalt overly on both the North and South Frontage Roads and spot reconstruction as necessary. The project would bring the Frontage Roads up to a standard that would make taking over the Frontage Roads more realistic if the Town and CDOT so desired at some point in the future. The estimated total cost of a project is approximately $17 million dollars. The available RAMP program provides the opportunity to have the improvements completed within the near future and more importantly not solely at the Town's cost. The Town currently has $5 millions dollars in Frontage Road improvements budgeted over the next 3 years and has recently completed over $1.3 million dollars of improvements in the past two years. Using those dollars as matching funds, the Town could provide a 37% match significantly increasing the possibility of being selected as a RAMP project. Some improvement projects that would be a part of this request include; • Municipal Building to Lionshead $3m Budgeted in 2014 • Cascade shoulders/bike lanes $0.5m Budgeted in 2014 • North Frontage shoulders/bike lanes $1.5m Budgeted in 2014 • Lionshead to Vail Spa medians ($1 m) Unbudgeted • Timber Ridge turn lanes ($1 m) Unbudgeted Town of Vail 4/16/2013 Page 2 • Buffehr Creek/LRL/Red Sandstone turn lanes • Bald Mtn/Booth Creek turn lanes • 2" Structural Overlay & Spot Reconstruction ($1.5) Unbudgeted ($1 m) Unbudgeted ($8m) Unbudgeted Other recently completed projects that may be counted toward a Town match include; • East Vail shoulder/bike lanes $500k 2012 • W. LH Circle turn lanes $500k 2012 • West Vail shoulder/bike lanes $350k 2013 The East Vail Wafer Quality project is a project that provides water quality treatment within retentions basins near the Gore Creek Campground / I-70 overpass and within underground facilities at the East Vail interchange. This project is identified in the Gore Creek Water Quality Improvement Plan and would be an ideal project for a joint partnership with CDOT. The project is estimated to cost $1 m dollars. The Town of Vail has water quality funds budgeted and would be able to provide a 20% match for the project. Other partnering entities like ERWSD may also be able to provide some matching funds to increase the RAMP match. III. Recommendation Staff recommends to proceed with the pre- application which is due May 1 St, providing the following matching funds over the next 4 years; Project • Simba Run Underpass Frontage Road Improvements East Vail Water Quality Cost $20m $17m $ 1m Match $6m of TIFF dollars $6.3m of budgeted dollars $200k of budgeted dollars Once notified of the status of each project at the end of May, staff will provide additional detail to the Council for any of the projects that CDOT has selected to continue on thru the process. At that time staff will have a month to provide a more detailed formal application. Town of Vail 4/ 16/2013 Page 3 Responsible Acceleration of Maintenance and Partnerships — CDOT Page 1 of 2 53Gf1 L�A F�JR �'Efi5filL RTt6 WIRELE55 FiLEF§TS EOuKMRRK f � ... Responsible Acceleration of Maintenance and Partnerships Overview The Colorado Department of Transportation (CDOT) is changing how it budgets and expends funds for transportation projects. Using sound business practices, this new effort, known as Responsible Acceleration of Maintenance and Partnerships (RAMP), will better coordinate project expenditures and available funding. ■ Current Practice. Currently, CDOT does not advertise a project until all of the money is "in the bank," which means the department is saving money for projects over multiple years before construction begins. In addition, some projects take several years to construct - so money often sits unspent when it could be utilized much sooner. ■ New Practice. Under the RAMP program, CDOT will fund multi-year projects based on year of expenditure, rather than saving for the full amount of a project before construction begins. Background In 2006, CDOT instituted a new computer software system called SAP. One of the reasons for doing so was to improve CDOT business and financial practices, including the potential opportunity to change the way we budget and expend funds. Since that time, CDOT has not had the opportunity to change because both state and federal funds have fluctuated greatly. With the recent passage of MAP -2i and the four-year extension of the federal gas tax we have a bit more certainty in the federal funding picture than we have had over the last four years, allowing us to pursue this opportunity. In a time of reduced resources, CDOT is ready to move forward with this new approach to become more efficient and effective. CDOT joins several other DOTs around the nation who are now utilizing this method of project delivery, including North Carolina, who also utilizes the SAP system. Increased Construction, NOT Increased Revenue You may have heard that CDOT was "saving up money" because we were uncertain about federal funding, and now we are "releasing" the money. Not true. You may have also heard we dug through our rather large seat cushions and found a pile of cash without a current home. Also not true. It is taking better advantage of money in the year it is available and looking at all of our projects funds as a whole rather than each project as an individual silo that is allowing us to increase construction. As a result of CDOT altering its budget practices, we will be able to increase project construction by about $30o million per year over the next five years. This increase in construction activity is one- time and is from existing, already encumbered dollars, not new funding sources or new transportation revenues. Not a Solution to Our Transportation Needs While this change in fiscal management will help to fill the gap for a little while, it isn't permanent- it isn't new money- and it isn't large enough to solve Colorado's transportation needs. This is a 4/ 16/2013 http://www.coloradodot.info/programs/RAMP 04/10/2013 Responsible Acceleration of Maintenance and Partnerships — CDOT Page 2 of 2 challenge that will require a much greater, statewide effort. Remember that in January, 2008 the "Colorado Transportation Finance & Implementation Panel" determined that Colorado needed an additional $i.5 billion each year to help solve our transportation needs. In a very best case scenario, CDOT may be able, over the course of five years, to iill one year's gap. Resources ■ ACCESSIBILIT'Y Relay Colorado: �ii or (800-659-3656) ■ Get Connected - CDOT Communication Tools ■ Employment ■ Request a Colorado state highway map ■ State of Colorado Website Travel ■ Colorado Scenic Byways ■ Traffic and Cameras ■ Weekly Lane Closures ■ Winter Driving Programs ■ Alcohol and Impaired Driving ■ Car Seats - Child Passenger Safety ■ Colorado Bridge Enterprise Projects ■ Active Construction Projects ■ Studies & Assessments ■ US 36 Express Lanes Popular Business Links ■ Bidding ■ Commercial Vehicle Permits ■ OTIS - Online Transportation Information System Transparency ■ CDOT Financials ■ Your CDOT Dollar 4/ 16/2013 http://www.coloradodot.info/programs/RAMP 04/10/2013 Program Areas and Project Selection Process — CDOT 53Gf1 L�A F�JR �'Efi5filL RTt6 WIRELE55 FiLEF§TS EOi�KMRRK f � ... Program Areas and Project Selection Process RAMP Program Areas and Funding Allocation Page 1 of 2 ■ Asset Management and Operational Improvements ($i75 Million) - dedicated to slowing the deterioration and improving the safety of state's highways, bridges and tunnels. ■ Transportation Partnerships ($i25 Million) - dedicated to leveraging state transportation dollars by creating Public Private Partnerships (P3s) with industry and Public Public Partnerships with local government to provide improvements on corridors where partnership opportunities exist. This fund will provide an opportunity for local governments and CDOT to potentially move forward with projects that CDOT would not be able to fund alone. The RAMP Program funding allocations above are for FYi4 only; the Transportation Commission will revisit the program funding distribution annually. Eligibility Criteria for Both Programs (click here for more information) ■ Project can be constructed/implemented with 5 years (December 201�) ■ Project is consistent wit h Long Range Statewide Transportation Plan and CDOT Policies ■ On-System improvement projects only or integrated with state highway system ■ Must be able to provide sufficient information on the additional eligibility and evaluation criteria Project Selection Process In the Asset Management and Operational Improvements Program, most categories of projects will be selected by utilizing existing asset management plans or models. Projects falling into the Operational Improvements category and Transportation Partnership Program are required to go through a project application selection process. Transportation Planning Regions will be asked to identify possible operational and partnership projects in consultations with CDOT Regions in March and April. Pre-applications for these projects are expected to be due in May with detailed applications are due in early summer 2013 (specific dates to be determined). The pre-application form will be available by March 1, 2oi3. Each application will go through a technical review and ranking by a panel of CDOT Senior Management. The resulting recommended Program of Projects will be presented to STAC with ultimate approval by the Transportation Commission by mid-summer. Resources ■ ACCESSIBILIT'Y Relay Colorado: �ii or (800-659-3656) 4/ 16/2013 http://www.coloradodot.info/programs/RAMP/project-selection-process 04/10/2013 Program Areas and Project Selection Process — CDOT ■ Get Connected - CDOT Communication Tools ■ Employment ■ Request a Colorado state highway map ■ State of Colorado Website Travel ■ Colorado Scenic Byways ■ Traffic and Cameras ■ Weekly Lane Closures ■ Winter Driving Programs ■ Alcohol and Impaired Driving ■ Car Seats - Child Passenger Safety ■ Colorado Bridge Enterprise Projects ■ Active Construction Projects ■ Studies & Assessments ■ US 36 Express Lanes Popular Business Links ■ Bidding ■ Commercial Vehicle Permits ■ OTIS - Online Transportation Information System Transparency ■ CDOT Financials ■ Your CDOT Dollar 4/ 16/2013 Page 2 of 2 http://www.coloradodot.info/programs/RAMP/project-selection-process 04/10/2013 CRITERIA FOR RAMP PROJECT SELECTION (2/21/13) All Programs and Projects Eligibility Criteria To be submitted for consideration as a potential project, the following eligibility criteria must be met: • Project can be constructed/implemented within 5 years (December 2017). • Project is consistent with Long-Range Statewide Transportation Plan and CDOT Policies. • On-system improvement projects only or integrated with state highway system (not applicable to Asset Categories: Facilities and Roadway Equipment). • Must be able to provide sufficient information on the additional eligibility and evaluation criteria identified below. Program Specific Eligibility Criteria and Evaluation/Selection Criteria Program and Category Goal Additional Eligibility Criteria Evaluation Criteria Program 1: Asset Management and Operational Improvements Surface Treatment, Lowest life- None • Project selection is based on the asset management model or plan. Bridge (non-Enterprise), cycle cost • For surface treatment, adhere to the Practical Design Guide, avoiding Culverts, Tunnel, Rockfall reconstruction and requiring thin treatments on very low and low volume Mitigation roads (<4000 ADT), unless approved by the Chief Engineer. Enterprise Bridge Goal of None • Project selection based on Enterprise Bridge Plan Enterprise Bridge Program Roadway Equipment Lowest life- None • Project selection is based on the asset management plan or model. Fleet, ITS, Buildings cycle cost Operational High benefit to None Primary Criteria Improvements cost, improved • Quantify mobility benefit based on appropriate measure (i.e., reduction safety in delay, travel time or number of stops; reduction in frequency of queues or queue length; improvement in LOS) • Quantify reliability when reliability measure is developed in 2015. • Quantify safety benefit • Quantify cost (include study and implementation cost) Secondary Criteria — quantify or list additional benefits • Environmental benefits (i.e. noise reduction, air quality-reduced emissions) • For signals, the number of warrants met • Other benefits 4/ 16/2013 Program and Category Goal Additional Eligibility Criteria Evaluation Criteria Program 2: Transportation Partnership Fund Public-Private Leverage funds • Demonstrate local support Primary Criteria Partnerships to address . Projects with the potential to • Critical need: quantify benefit of improvement addressing "critical need" critical needs be funded with tolls and/or for asset condition, safety, mobility/operations, capacity of the state significant private contribution . Identify total project cost and financing plan highway or investment. system . Examples of such projects Secondary Criteria — quantify or list additional benefits include projects in or . Demonstrates potential for innovative financing integrated with the following . Local government contribution corridors: US 36, I-70 East, I-70 � Other benefits West, I-270, I-25 North of Denver, C-470, SH93/US 6 (Jefferson County), US 85, and Powers Blvd in Colorado Springs. Public-Public Leverage • Commitment of local match Primary Criteria Partnerships state/federal for a target minimum of 20% • Critical Need: quantify benefit of improvement addressing "critical need" funds with (non-federal highway sources for asset condition, safety, mobility/operations local funds to of cash, ROW, or design costs) • Identify total project cost and funding plan provide a high benefit to cost Secondary Criteria — quantify or list additional benefits (for example) for critical need • Leveraging of funds: additional match beyond the 20% targeted projects minimum • Completes a project that has an earlier phase in the STIP • Hierarchy of state highway system: Interstate, NHS, other • Economic benefits (i.e. job creation) • Other benefits Informational — provide estimated funding requirements by year Public-Public Aligns function . Demonstrate local support • Functionality—functions as a local road; lacks connectivity Partnerships of sections of and willingness for local • Demonstrable net present value of savings over 20 years Devolution state highway maintenance responsibility. • Maintenance difficulty for CDOT system with . Other benefits (for example: community has improved opportunity to CDOT's support economic development because roadway is not subject to CDOT mission. access control) 4/ 16/2013 �l _�_.� ➢EP.•1RT}1EhT DF TR-\VSPDRT:#T]ON STATE OF COLORADO DEPARTMENT OF TRANSPORTATION Responsible Acceleration of Maintenance and Partnerships (RAMP) PRE-APPLICATION FORM (DUE: MAY 1, 2013) CDOT has launched the RAMP program to expedite the implementation of projects and solicit partnerships in transportation solutions. The information provided in this pre-application will be used to determine initial basic eligibility under the program. This is the first step in a two-step application process. As part of this first step, applications will be evaluated to determine eligibility. Eligible projects will then go on to the second phase of the process which will require providing additional detailed information in another application. Please fill out the form carefully and provide the requested information. Applications are submitted to Regional Transportation Director (RTD). If you need any clarification on the pre-application form, please contact CDOT RTD, Operations office, or HPTE office. Entities applying for RAMP funding should note that CDOT may request submission of additional clarifying information to process the application. For instruction and other supporting documents, see the RAMP website: http://www.coloradodot.info/pro�rams/RAMP APPLICANT INFORMATION Applying Entity Name(s): Contact Name: Contact Title: Application Date: Email: Phone: PROJECT INFORMATION Project Name: Project Description: Key components (check all that apply): ❑ Bridge ❑ Roadway ❑ System preservation ❑ Traffic Management/Engineering � Safety � Transit ❑ Environmental ❑ Other, Specify State Highway/Interstate: Mileposts (Begin/End): Location Description: CDOT Engineering Region (1-5 J: Counties: TPR/ MPO: STIP# (if applicable): STIP Year(s): Page 1 of 6 4/ 16/2013 RAMP Pre-Application, Page 2 of 6 Project is part of a multi-phased (STIP) corridor program? ❑ YES ❑ NO IF YES, describe: Is this project included in a fiscally-constrained Regional Transportation Plan (RTP)? ❑ YES ❑ NO If YES, identify funding source(s) assigned in RTP: Demonstrate the project's consistency with CDOT's Long-Range Statewide Transportation Plan and CDOT Policies: Is the project on Interstate or State Highway? ❑ YES ❑ NO If N0, demonstrate how this project is integrated with the State Highway System. (CDOT reserves the right to determine eligibility) PROJECT READINESS/SCHEDULE Project construction (implementation) will be completed by December 2017 ❑ YES ❑ NO NEPA class action ❑ CE ❑ EA ❑ EIS Date completed ...Anticipated or... completion date DEIS ❑ n/a EIS ❑ n/a NEPA ROD ❑ n/a Milestone/document EA ❑ n/a completed: FONSI ❑ n/a CE (part A+B of form 128) ❑ n/a CE (part C+D+E of form 128) ❑ n/a Design and Scoping Review (DSR) Construction Right-of-Way Milestone Advertise date (proposed): Start Construction Finish Construction (Acceptance date) Does the project use alternative delivery methods (Design-Build, CMGC, etc.)? ❑ YES ❑ NO If YES, specify: Please provide information on items that have a high risk of impacting schedule (i.e., RR, Utilities, NEPA, TPR/MPO plan amendment): Other additional comments: 4/ 16/2013 RAMP Pre-Application, Page 3 of 6 TOTAL PROJECT COST (inclusive of all costs) Project cost by phase/task/component Amount Tota I Is the project scalable? ❑ YES ❑ NO If YES, provide explanation: Any additional information related to cost: RAMP PROGRAM CATEGORY Please check all that apply and fill in corresponding section(s) below. ❑ PROGRAM 1— Operational Improvements ❑ PROGRAM 2a — Public-Private Partnership ❑ PROGRAM 2b— Public-Public Partnership ❑ PROGRAM 2c — Public-Public Partnership (Devolution) PROGRAM 1: OPERATIONAL IMPROVEMENTS (Additional Eligibility Criteria) Does the project have other available funding? ❑ YES ❑ NO If YES identify funding source(s) and amount Other funding source(s) Amount Sub-total Amount requested from CDOT (RAMP) Total Project Cost Any additional information related to funding: 4/ 16/2013 RAMP Pre-Application, Page 4 of 6 PROGRAM 2a: PUBLIC-PRIVATE PARTNERSHIP (Additional Eligibility Criteria) Demonstrate Local Support and Political consensus (describe stakeholder involvement in planning; also list no more than five supporting stakeholders and submit letters of support with this applicationJ: Demonstrate whether the proiect is to be funded with tolls and/or si�nificant private partner contribution/investment: (Examples include but not limited to projects in or integrated with the following corridors: US36, 1-70 East, 1-70 West, 1-270, 1-25 North of Denver, C-470, SH93/US6Jefferson County, Powers elvd in Colorado SpringsJ General comments/Additional information: Is this a potential HPTE project? ❑ YES ❑ NO Financing Information (if applicable, list funding source(s) including amount requested from RAMP) Funding source(s) Amount Total 4/ 16/2013 RAMP Pre-Application, Page 5 of 6 PROGRAM 2b: PUBLIC-PUBLIC PARTNERSHIP (Additional Eligibility Criteria) Demonstrate Local Support and Political Consensus (list all affected local governments, describe their involvement in the planning, and a letter of support should be submitted from the applicantJ: Funding Information (Target minimum of 20% non-federal ) Total Project Cost Amount requested Total local match Other Funding Sources from CDOT (RAMP) amount Amount Source(s) of match fund Partner 1 Partner 2 Partner 3 Agency Contact Name Phone Email Match Share ($ and % of Total Cost) ❑ Cash (non-federal) ❑ Cash (non-federal) ❑ Cash (non-federal) Match Source � Design ❑ Design ❑ Design ❑ R.O.W. ❑ R.O.W. ❑ R.O.W. ❑ Other ❑ Other ❑ Other If Other, specify: 4/ 16/2013 RAMP Pre-Application, Page 6 of 6 PROGRAM 2c: PUBLIC-PUBLIC PARTNERSHIP (DEVOLUTION) (Additional Eligibility Criteria) Demonstrate Local Support and Political Consensus (list all affected local governments, describe their involvement in the planning and submit letters of their support with this application): Demonstrate willin�ness for Local Maintenance Responsibility: For official use (whether application meets eligibility criteria) Name: RTD/Operations/HPTE Approval Title: Signature: Eligible ❑ YES ❑ NO Comments (i.e., reasons for ineligibility, etc.): Name: OFMB Financial Review Title: Eligible ❑ YES ❑ NO Comments (i.e., share of match, and other financing issues) Chief Engineer Approval Name: Title: Eligible ❑ YES ❑ NO Comments (i.e., reasons for ineligibility, etc.): 4/ 16/2013 �l _�_.� ➢EP.•1RT}1ENT DF TR-\VSPDRTAT]ON STATE OF COLORADO DEPARTMENT OFTRANSPORTATION Responsible Acceleration of Maintenance and Partnerships (RAMP1 DETAILED APPLICATION FORM (draft) (DUE XX/YY/2013) CDOT has launched the RAMP program to expedite the implementation of projects and solicit partnerships in transportation solutions. This application form is only for the projects that have succeeded through the Pre- Application phase. The information provided in this application will be used to evaluate and rank projects for priority consideration statewide. Please fill out the form carefully and provide as much information on the project as possible. You only need to answer the questions that are applicable to your project. Applications are submitted to Regional Transportation Director (RTD). If you need any clarification on the application form, please contact CDOT RTD, Operations office, or HPTE office. For instruction and other supporting documents see the RAMP website: http://www.coloradodot.info/pro�rams/RAMP Entities applying for RAMP project selection should note that during or following project selection, CDOT may request submission of additional clarifying information or baseline performance data to support the project needs or benefits proposed (claimed) in this application. In addition, periodic reporting may be expected on the progress and expenditures of RAMP projects both during and at the completion of a project. APPLICANT INFORMATION Applying Entity Name(s): Contact Name: Contact Title: Application Date: Email: Phone: PROJECT INFORMATION (Please provide the same information as in the Pre-Application.) Project Name: State Highway/Interstate: Mileposts (Begin/End): Project Limits (i.e. from county or cross street, if applicable): Project Description: Project cost (incl. study and implementation, in millions): 4/ 16/2013 (Check all that apply) ❑ Program 1— Operational Improvements Program Category: � Program 2a — Public-Private Partnership ❑ Program 2b — Public-Public Partnership am 2c— Public-Public Partnership (Devolution EVALUATION CRITERIA (Fill out for programs 1, 2a, and 2b only.) 1. Mobility Benefits Is the project part of a congested corridor (v/c >0.85): ❑ YES ❑ NO Describe current mobility/operations condition. �� .t ,,,, ,._ Describe the mobility/operations improvements of the project. � w4s�� «««««. g�a. 1.1 Primary Mobility Criteria Indicators Current level Predicted level (after project implementation) Travel Time Reliability Travel time delay VMT in congestion VHT in congestion Number of stops Frequency of queues, time of queue Queue length Duration of queuing Location of queues (specify) Level of Service (LOS) Please attach the Traffic Impact Analysis and traffic models containing this information. Additional Remarks: 4/ 16/2013 If you cannot provide quantifiable information on the above mobility indicators, please check box that applies and describe the impacts of the project on the following: Operations/Mobility Check appropriate box Describe project impacts Criteria Travel Time Reliability (TTR) � Not Applicable • Does the project improve travel time � Project will significantly improve reliability? TTR over a corridor/network �l Project will significantly improve TTR for a limited area � Project will moderately improve TTR over a corridor/network � Project will moderately improve TTR for a limited area -1 Project will not improve TTR -1 Unknown Delay � Not Applicable • Does the project reduce overall delay? � Project will significantly reduce delay over a corridor/network � Project will significantly reduce delay for a limited area -i Project will moderately reduce delay over a corridor/network �' Project will moderately reduce delay for a limited area � Project will not reduce delay � Unknown Queuing I Not Applicable • Does the project reduce queuing �� Project will significantly reduce (length, times, or queuing over a corridor/network frequency)? �l Project will significantly reduce queuing for a limited area I Project will moderately reduce queuing over a corridor/network -1 Project will moderately reduce queuing for a limited area -1 Project will not improve queuing. � Unknown 4/ 16/2013 Traffic management -1 Not Applicable • Does the project improve response to -1 Project will create centralized travel demand? control of traffic operations � Project will expand control of traffic operations � Project will improve control of traffic operations � Project will not improve control of traffic operations �l Unknown Access to alternate modes � Not Applicable • Does the project improve access to � Project provides new alternative alternative modes? mode services that will reduce • Does the access to traffic volumes or delay over a alternative mode services improve traffic corridor/network volume or delay? �1 Project improves existing • Does the project alternative mode services that will reduce transit travel reduce traffic volumes or delay over times? a corridor/network -� Project reduces transit travel time. � Project impact on alternative modes will not improve traffic volumes or delay - Unknown Level of Service � Not Applicable • Does the project improve operational J Project will significantly improve conditions within a LOS over a corridor/network traffic stream based on service measures such �' Project will significantly improve as speed and travel LOS for a limited area time, freedom to � Project will moderately improve LOS maneuver, traffic over a corridor/network interruptions, comfort � Project will moderately improve LOS and convenience? for a limited area � Project will not improve LOS. J Unknown 4/ 16/2013 Alternate routes • Is the project isolated or are alternate routes available? Signal Warrants • Are signal warrants met? Are multiple warrants met? • Peak hour warrant must meet location/land use requirements per MUTCD. Turn Lane Analysis • Are turn lanes required by the Access Code (SHAC) or other requirements? • Are existing turn lane lengths sufficient? -1 Not Applicable -1 Project addresses a need in an isolated area or where no other transportation network is available � Project addresses a need where the transportation network is inadequate to handle additional traffic volumes. � Project addresses a need where the local transportation network is limited J Project is located where a locai network is available and adequate for highway traffic -1 Unknown -1 Not Applicable � Intersection meets 2 or more signal warrants J Intersection meets 1 signal warrant � Intersection meets peak hour warrants, but not the location requirement - Intersection does meet signal warrants � Unknown � Not Applicable � Volume of turning movements and conflicting through traffic require turn lanes where none exist per the SHAC I Turn lanes exist, but existing lanes need to be extended or improved per the SHAC or defined by traffic model � Project will increase traffic volumes or change traffic patterns to require turn lanes � Turn lanes not required based on volumes, but will improve general operations of the corridor l Unknown 5 4/ 16/2013 Access Management -1 Not Applicable • Are access management -1 The number of accesses are being practices being reduced by 50% or more implemented that � The number of accesses are being result in improved reduced, less than 50% operations? � A non-traversable median is being added � A Two-way Left Turn lane is being added �l Left turn lanes are being added � Right turn lanes are being added J Unknown Overall network �I Not Applicable performance • Does the project -1 Project will significantly improve the benefit extend performance of a corridor/network beyond project � Project will moderately improve the limits? performance of a corridor/network • Does it improve J Project will provide opportunities network for future improvements of the performance? performance of a corridor/network -I Project will not improve the performance of a corridor/network Unknown For Intersection projects with signal: provide signal warrant analysis. Note, if used, peak hour warrant must meet the location/land use requirements of the Manual on Uniform Control Devices (MUTCD ). � a� ,. For Intersection project without signal: Provide peak hour turning movement counts. If available, provide Average Daily Traffic (ADT) for both main and side streets. (Use: turning movement count example, available at http://www.coloradodot.info/pro�rams/RAMP). 4/ 16/2013 For Corridor projects: Provide ADT for the corridor and major cross streets. Provide the number and spacing of signals if applicable. 1.2 Secondary Mobility Criteria Quantify or describe additional mobility benefits not addressed above: � g aa 2. Safety Benefits Describe existing safety condition. � �,. � �, Describe safety components of the project. 4/ 16/2013 2.1 Primary Safety Criteria If the following information is not available, consult CDOT/Region traffic. Document crash history: 3-year minimum, 5-year preferred). Crash Type Crash Number of Date range of Predicted level Severity Crashes Crashes (for CDOT use only) PDO* Injury Fatal PDO Injury Fatal PDO Injury Fatal PDO Injury Fatal PDO Injury Fatal PDO Injury Fatal Note: Crash types include: overturn, Pedestrian, rear end, side swipe, broadside, head on, approach turn, bicycle, fixed object, wildlife, off road, etc. Add additional pages as necessary. *PDO (Property Damage Only). Additional Remarks: If you cannot provide quantifiable information on the above safety indicators, please check box that applies on the following: Safety Criteria Check appropriate box Additional Remarks Crash frequency � Not Applicable • Is there a high crash frequency? ❑ Frequency above expected norms, per safety performance function (SPF) for the type of facility. LJ Frequency at expected norms, per SPF. ❑ Frequency below expected norms, per SPF. ❑ Unknown 4/ 16/2013 Crash pattern ❑ Not Applicable • Is there an existing crash pattern? ❑ There is a clear crash pattern ❑ There is a weak crash pattern ❑ There is no crash pattern ❑ Unknown Severity of crashes ❑ Not Applicable • How severe are the crashes? ❑ Majority of the crashes result in fatality � Majority of the crashes result in serious injury � Majority of the crashes result in minor injury � Majority of the crashes result in property damage ❑ Unknown Safety Criteria Check appropriate box Describe project impacts Crash frequency IJ Not Applicable • Does the project mitigate crash frequency? � Project will significantly reduce crash frequency � Project will moderately reduce crash frequency ❑ Project will slightly reduce � crash frequency � � Project will not reduce crash frequency f I Unknown Crash pattern � Not Applicable • Does the project address the crash pattern? ❑ Project will significantly address crash pattern � Project will moderately address crash pattern ❑ Project will slightly address crash pattern ❑ Project will not address crash pattern ❑ Unknown 4/ 16/2013 Severity of crashes ❑ Not Applicable • Does the project reduce the severity of crashes? ❑ Project will significantly reduce severity of crashes ❑ Project will moderately reduce severity of crashes ❑ Project will slightly reduce severity of crashes ❑ Project will not reduce severity of crashes ❑ Unknown 2.2 Secondary Safety Criteria Quantify or describe other safety benefits not addressed above: �_ � 3. Asset Related Benefits (i.e., pavement, bridges, signals, culverts, facilities, equipment, etc.) Quantify amount (if applicable) of the assets and describe their conditions. � � �� ;,. '° «<. � �, List and describe the assets (existing and new) that will be impacted by the project. 10 4/ 16/2013 3.1 Primary Asset Related Criteria (If you have more than six assets, you can either expand the table or use a separate page.) Asset Type Indicators Current level Predicted level (after project implementation) Stock of asset (amount) Operational/Maintenance costs % Good/Fair condition Remaining service/useful life Stock of asset (amount) Operational/Maintenance costs % Good/Fair condition Remaining service/useful life Stock of asset (amount) Operational/Maintenance costs % Good/Fair condition Remaining service/useful life Stock of asset (amount) Operational/Maintenance costs % Good/Fair condition Remaining service/useful life Stock of asset (amount) Operational/Maintenance costs % Good/Fair condition Remaining service/useful life Stock of asset (amount) Operational/Maintenance costs % Good/Fair condition Remaining service/useful life Additional Remarks: If you cannot provide quantifiable information on the above asset related indicators, please describe in detail the existing conditions and impacts of the project on the following(for each asset listed above if applicable): Describe the asset condition (i.e., functionality, reliability, etc.). Existing condition(sJ: 11 4/ 16/2013 Impact(s) of the project: Describe the remaining service/useful life (i.e., age, sustainability, durability, etc.). Existing condirion(sJ: Impact(sJ of the project: Describe the operational/maintenance costs (i.e., type and extent of resources used). Existing condition(sJ: `° � � � Impact(s) of the project: � a� ,. 3.2 Secondary Asset Related Criteria Describe other asset related benefits not addressed above: 12 4/ 16/2013 4. Transit Benefits (for transit related projects only) Describe the existing transit service or problems related to the lack of transit service. Describe how the project impacts the existing or new transit service. 4.1 Primary Transit Criteria Indicators Current level Predicted level Number of Routes Number of Ridership Passenger trip per service hour Cost per mile Cost per passenger trip Additional Remarks: ��„ � ��„ � ��, p ««««< If you cannot provide quantifiable information on the above transit indicators, please describe in detail the existing conditions and impacts of the project on the following: Describe the extent, frequency and coverage of the Routes. Existing condition(s): Impact(s) of the project: 13 4/ 16/2013 Describe the pattern and volume of ridership. Existing condition(sJ: Impact(sJ of the project: Describe the operational/maintenance costs (i.e., resource devoted to running the service, maintenance of buses, stations and facilities, etc.). Existing condition(sJ: � �� :x� , � Impact(sJ of the project: � � �, 4.2 Secondary Transit Criteria Quantify or describe other transit related benefits not addressed above. 14 4/ 16/2013 5. Other Benefits 5.1 Secondary Criteria Quantify or describe other benefits (i.e., economic, environmental, community, etc.). �_ � 6. Other considerations What will be CDOT's role in the design, construction and management of the project? �. ° „�_ � � What will be the partner's (private and/or public) role in the design, construction and management of the project? 15 4/ 16/2013 COST/DRAWDOWN SCHEDULE (Fill out for programs 1, 2a, and 2b only.) (List all the funding sources, Private, Public, CDOT non-RAMP, and CDOT RAMP. Specify whether it is cash or non-cash/in-kind.) Funding Sources FY2013 FY2014 FY2015 FY2016 FY2017 FY2018 TOTAL Total proposed project cost For in-kind funding (Design, R.O.W. and materials), please describe and estimate the value. �� :x� � %, Scaled Portion (if applicable) Funding Sources FY2013 FY2014 FY2015 FY2016 FY2017 FY2018 TOTAL Total scaled project cost Additional Remarks: 16 4/ 16/2013 EVALUATION CRITERIA (Fill out for program 2C only.) Functionality of the road (e.g., local road functionality, lacks connectivity to SHS, etc.J: Will the devolution disrupt the smooth functioning of the highway system? Explain: Maintenance Difficulty ❑ High ❑ Med ❑ Low Describe: �� =t.. �; 1'/X.��►[�7 Describe other benefits if applicable (i.e., community benefits, economic development, etc.): � List any requests specified by the local agency/government for the proposed devolution: Net present value of savings over 20 years (use 'RAMP Devolution Program_NPV_calculator', available at http://www.coloradodot.info/pro�rams/RAMP): 17 4/ 16/2013 FINANCIAL COMMITMENT (For programs 2a, 2b, and 2c only.) Provide letter(s) of financial commitment with this application. For HPTE project, please contact HPTE office to determine additional information requirements. CDOT staff that provided technical support on the application. (Fill out for programs 1, 2a, 2b, and 2c.) Name Title Email Remark Reviewed by (for official use) RTD/Operations office/HPTE Name: Title: Signature: Provide comments (reliability of information provided, risks related to implementation, or other issues to consider during the evaluation process). � � � 18 4/ 16/2013 The Simba Run Underpass Summary of Benefits — White Paper September 26, 2008 The Simba Run Underpass is a critical component to serve Vail's traffic needs in that it provides some relief to the Main Vail Interchange and a fair amount of relief to the West Vail interchange. Additional benefits realized from this improvement include the provision for an additional pedestrian crossing of I-70 and a dramatic increase in bus routing flexibility within Town. This underpass of I-70 will greatly improve mobility within Vail and it benefits all modes of travel. Traffic-wise, this improvement will provide moderate relief to the Main Vail interchange approximately improving operations by one-half a LOS (some approaches more than others). It's most significant traffic operations benefit is realized at the West Vail Interchange in which peak hour operations have the potential of improving by up to two Levels of Service. During peak season peak hour, there are approximately 600 vehicles per hour (both directions combined) simply "u-turning" to cross I-70 via the West Vail interchange. The Simba Run grade-separation of I-70 will serve this demand, thus relieving the interchange where traffic concentrations tend to occur due to I-70 access. This underpass is anticipated to reduce traffic by approximately five percent and 12 percent, respectively, at the Main Vail and West Vail interchanges. Further, the increased ease of crossing I-70 would reduce total travel along the Frontage Road system and reduce travel through the existing interchanges, thus extending their functional life and reducing the level of needed interchange improvements (or reducing pressure for additional I-70 access). The benefit of this crossing is realized through the direct connectivity it would provide linking the ski area villages, employment housing, and commercial areas. Transit-wise, the Simba Run underpass would provide an excellent opportunity to enhance service and increase efficiency. The areas served by the West Vail routes are awkward given major origins and destinations along both sides of I-70. Buses, like all traffic, are forced to cross I-70 at the Main Vail and the West Vail interchanges, and the circular routing through town is cumbersome. The underpass would allow for a host of route revisions resulting in far fewer vehicle-miles of bus travel required for service. With major activity centers possible along the North Frontage Road west of the new underpass as well as along the South Frontage Road east of the new underpass, the potential exists to establish a"spine" or line-haul" service connecting all of these centers. Other routes within town would then "feed" into the line-haul service. The improved transit mobility will have a positive impact on the frontage roads and interchange system by increasing transit ridership thereby decreasing vehicular traffic demand on the system. Pedestrian-wise, the Simba Run underpass would provide a crucial link between the north and south sides of I-70. Pedestrian activity has been known to take place across I- 70 at-grade near the Simba Run location. It is an extremely unsafe situation when pedestrians are crossing the high-speed freeway. Fencing barrier exists along both sides of I-70, but openings in the fences are often created (illegally) allowing pedestrian activity to cross the interstate. The addition of an underpass pedestrian connection will minimize exposure to fatal pedestrian/vehicular incidents that have occurred along I-70. Further, the Simba Run underpass would provide an excellent means for bicyclists to 4/ 16/2013 cross I-70, allowing riders an alternative to pedaling through the roundabout interchanges. The crossing could reduce bicycle/pedestrian travel by as much as four miles (depending on the specific origin/destination along either side of I-70). The one drawback of the Simba Run underpass is it's expense. This is the most costly element in the Transportation Plan. However, it is also an improvement that provides a significant level of benefit to the Town's mobility for all modes of travel. As a next step, the Town should undertake a more detailed feasibility study to fully appreciate the impacts, costs, benefits, and potentially identify a means of funding. 4/ 16/2013 TU�N�P f�f 4�Ai�."� VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: April 16, 2013 ITEM/TOPIC: Information Update and Attachments: 1) Plastic Bag Initiative Update 2) Community Wide Recycling Update 3) Clock Tower View Enhancement Proposal 4) Ford Park Summer Calendar Update 5) CSE April 3, 2013 Meeting Minutes 6) VEAC April 9, 2013 Meeting Minutes ATTACHMENTS: Plastic Bags and Environmental Concerns Memorandum Triple Bottom Line Plastic Bag Evaluation Community Wide Recycling Update Clock Tower View Enhancement Proposal Ford Park Memorandum 2013 Ford Park Master Calendar CSE April 3 Meeting Minutes VEAC April 9 Meeting Minutes 4/ 16/2013 row�u a�v�� Plastic [3ags, Er�virc�nmental Cc�ncerns and Policy C�ptions — White P�per VAIL'S COMMITMENT TO ENVIRONMENTAL SUSTAINABILITY The Town of Vail's Environmental Policy states, "The Town of Vail shall serve as a nationally recognized leader in sustainability through a commitment to community partnerships and balanced stewardship of human, financial, and environmental resources in policy and daily operations". The Environmental Sustainability Strategic Plan, adopted by the Vail Town Council in 2009, commits the Town to reducing waste, reducing energy and carbon emissions, ensuring that the natural environment, specifically air and water quality, are improved, and that public education and awareness is increased. Addressing single use plastic shopping bags as an environmental concern is one way many communities across the world have attempted to fulfill similar goals. "What is Vail doing about plastic bags?" is one of the most commonly asked questions of the Town's environmental sustainability office, and phone calls and emails are increasing as neighboring counties and towns adopt ordinances. Plastic grocery bags are also the most popular item collected from the environment during annual highway and river clean ups days. HISTORY AND STATUS OF ADDRESSING PLASTIC BAGS IN THE TOWN OF VAIL In 2009, the Colorado Association for Ski Towns issued a Plastic Bag Challenge, in which over 30 towns including Vail competed to record the highest number of reusable bags used at participating businesses. Vail ranked 5th in the Challenge and recorded thousands of reusable bags, increasing reusable bag use at City Market and Safeway by over 1000%. During the Challenge, the Town and local partners purchased and gave away several thousand reusable canvas bags. The Town also conducted bag giveaway days at the grocery stores, during which Town employees bagged groceries in reusable bags for customers. The Town purchased radio spots, posters, and ads in the Vail Daily, visited Red Sandstone Elementary and Vail Mountain School, and over 40 businesses on a regular basis to keep program momentum. Town employees also staffed booths at the front doors of both grocery stores to ask patrons to sign a pledge to reduce plastic bag use, and were given a canvas bag in exchange for their signature. Unfortunately, because of the success of the program in 2009, the 5 cent incentive for bringing a reusable bag no longer exists at local grocery stores. By 2013, reusable bag use has dropped significantly. In 2011 and 2012, the movie Bap It was shown to an audience of over 100 people at the Donovan Pavilion. A sign up sheet for attendees interested participating in facilitating a bag ban in Vail was provided, to which 45 people expressed a desire to participate in a plastic bag ban by providing their contact information. 4/ 16/2013 While both City Market and Safeway have a plastic bag recycling barrel at the storefront, less than 1.5% of plastic bags used are actually recycled, partly because recycling takes 85 times the amount of energy to produce them', and grocery bag plastic is of such poor quality that recyclability is minimal. In the fall of 2012, town staff contacted store managers at City Market and Safeway regarding plastic bag use and was referred to their corporate offices in Denver. A joint conference call was held with senior managers of Public Relations, who maintain a consistent message with regard to plastic bag use — they do not publically advocate for the elimination of disposable grocery bags, but will support the community in the choices they make. PLASTIC BAGS INTRODUCED IN THE MARKETPLACE Plastic shopping bags were first introduced into the market place in 1974." At this time Montgomery Ward, Sears, and J.C. Penny all switched their shopping bags to plastic. By 1977, supermarkets began offering plastic bags to shoppers and asking the question, "Paper or Plastic?" While shopping bags, both paper and plastic, were originally invented with the sole purpose of packaging and carrying goods at the point of sale, they now serve many other purposes including advertising and branding for specific goods, services, stores or produce providers, just as printed reusable bags can do today. ENVIRONMENTAL IMPACTS OF PLASTIC BAGS Plastic grocery bags, while convenient are not without environmental and financial impacts. "Shopping bags, both paper and plastic, use significant energy and resources to create, recycle and dispose of and are costly to the consumer and to retailers. It is estimated that about 100 billion plastic shopping bags and 10 billion paper shopping bags are used each year in the United States." Plastic bags, made from fossil fuels, require the energy equivalent of burning 12 million barrels of oil every year."' More information on the life cycle of a plastic bag may be found here: Life Cycle of a Plastic Baq. Paper bags are made from a renewable resource or can be made from post consumer recycled materials, and can be more easily recycled and composted. However, virgin paper bags can require up to three times the natural resources over their life cycle as plastic bags.'� It is estimated that each year approximately 14 million trees are destroyed to produce 10 billion paper bags for consumers.� Plastic grocery bags have a negative impact on the environment and occupy space in landfills where they remain for over 1,000 years. Plastic bags are also a major contributor to marine litter. According to the National Oceanic and Atmospheric Administration (NOAA), there are large, floating garbage patches in the ocean. One study perFormed by Greenpeace International and the United Nations revealed that 77% of the marine litter observed around the coasts of Spain, France and Italy was of plastic origin, and 92.8°/o of that was comprised of plastic bags. The direct and indirect environmental impacts associated with plastic marine debris are many, including ingestion, chemical pollutants, and entanglement. Plant life accumulates up to one million times the amount of pollutants found in plastic, which is then persistent in the food chain. More information on this study may be found here: NOAA Study. COSTS ASSOCIATED WITH PLASTIC GROCERY BAGS The costs of producing, recycling, and managing plastic bags as waste are very high. According to Californians Against Waste, "People think of plastic bags as being free. Instead, they actual►y cost taxpayers millions every year." US EPA estimates that west coast cities spend $13 per resident to keep litter from ending up in our oceans as marine pollution. For California, the overall cost to protect waters from litter is over $412 million each year--with between 8% to 25% Town of Vail 4/16/2013 Page 2 attributable to plastic bags alone according to clean up data from San Jose and Los Angeles County. Based on this information, an estimated $33 million to $103 million dollars is spent each year to manage plastic bag litter in California alone. More information on California's efforts and cost estimates may be found here: CA Baq Facts DISPOSABLE BAG REDUCTION OPTIONS State and Local Governments around the United States and the world have been working to reduce disposable shopping bag production, use, and waste. Reduction strategies typically include one or more of the following in order of least to most effective: Education Bag Recycling Bag Fee Bag Ba� Incen�i�es Rec�uirement Education Campaigns like the CAST Reusable Bag Challenge can be effective for a short time in decreasing the use of disposable bags. Consistent messaging communicating the environmental impacts of plastic bags, movie showings, signage, newspaper ads, radio spots, and giveaways, etc. can be used to support these programs. New York State has implemented a plastic bag Reduction, Reuse and Education law that is aimed at increasing education to reduce disposable bag use. Unfortunately education programs alone do not often lead to sustained behavior change. Baq Incentives A bag incentive is a discount off a customer's total bill for bringing their reusable bag. For example, Whole Foods does not offer plastic bags, but offers a 10 cent incentive per reusable bag. Vail's City Market and Safeway have used a 5 cent incentive for reusable bags, which contributes to about 300 reusable bags used during peak summer and winter months. By contrast, the CAST Challenge efforts led to 9,000 reusable bags used per month, and only a fraction of customers using reusable bags were reached through the marketing and giveaway campaigns. Recvclinq requirement Some communities require retailers and/or bag manufacturers to provide disposable bag recycling. This is more applicable to plastic bags because paper bag recycling is already available through curb-side recycling programs. Recycling requirements can be stand-alone programs or can be coupled with a bag ban or fee. Madison, WI adopted a recycling requirement in 2009 which provides City sponsored drop-off facilities for residents to recycle their plastic bags. In addition, Madison has partnered with local businesses to promote additional locations where residents can drop-off plastic bags for recycling. The program also prohibits residents from disposing plastic bags in the municipal waste program and applies penalties to residents that do not comply. Enforcement and the high cost of maintaining and shipping containers of plastic bags off for recycling is often a barrier to the effectiveness of this measure. Baq Fee A bag fee is a charge on disposable shopping bags. This approach has had moderate success in Washington, DC where a minimum $0.05 fee was applied to disposable shopping bags in 2010. By 2011 approximately $2 million in revenue (only half of what was predicted) has been generated from this policy as well as reducing the number of disposable bags distributed from Town of Vail 4/16/2013 Page 3 270 million down to approximately 55 million. Today, fees in DC are up to 50 cent per disposable bag to further discourage plastic bag use. Fees collected through this program are directed towards cleaning up the Anacostia River where there was a widely recognized environmental issue. A 2011 survey of business owners in Washington, DC reveals that 58% of those surveyed saw no change, while 20°/o actually observed a positive effect on business after the bag ordinance's passing and 12% saw a negative effect from the bag tax.�'' Breckenridge and Boulder have both passed disposable bag ordinances that apply a 10 cent fee to both paper and plastic bags, while Telluride, Mountain Village, and Aspen apply 20 cent fees to paper bags and ban plastic bags. Baq Ban A bag ban prohibits the use of disposable bags. The ban can apply to all retail estabiishments in a community, or just large scale grocery stores, which is most often the case. These bag bans typically focus primarily on banning disposable plastic bags but also include requirements for paper bags. Paper bag requirements typically include a required percentage of recycled content, which ranges from 40 to 100%. Note that bag bans are commonly combined with bag fees. For example, customers in Aspen are charged 20 cents for a paper bag, while plastic bags are banned. This method provides a disincentive but allows the customer the convenience of a disposable bag option. The table below indicates the effectiveness of various disposable bag reduction strategies and is adapted from an in-depth report, Triple Bottom Line Evaluation, Plastic Baq Policy Options, provided by the Brendle Group for the City of Fort Collins. T��i31� �. E�ti�»��i�eel Eft�etis�e��e�s uf Ptalic}� T��esV -Pe�centag� c�f c[�nsumers �e�r�el of chan�e ex ccted t+a �ch�n e behawior �ompared �o F�lasti�c t� Paper to Status Qua Reusal�� R�usat�l� St�tus �ur� 0°.� 0°�o Referenc� rou �duC3�ion �°� �°,�Q Law F�e- lastic an 37°,� 1Q°� I A�1e�iium �ee - all taa s 52°r� 5�°=4 Hi h �in - pl�stic v� d0'�6 10°.ro Me�i�ur�� Ban n all �i� s }fi�°ia >54°r� Hi h OTHER COMMUNITIES' BAG POLICIES Florida's Department of Environmental Protection tracks the thousands of baq policies by state, and across the world and is fairly current. The table below provides several examples of community approaches to addressing plastic bag waste. Town of Vail 4/16/2013 Page 4 Washington, DC (2009) Fee on Plastic Toronto, Canada 52009) and Paper Montgomery County, MD (2011� San Francisco, CA (2407) Seattle, WA (2011} San Jose, CA (2010) Ban on Los Angeles County, CA (2010) Plastic and Fee on Paper Telluride, CO (2011) Carbondale, CO (2011) Aspen, CO (2011) Austin, TX (2012) Portland, OR (2011) Ban on Palo Alto, CA (2009) Plastic Westport, CT {2008) Maui County, HI (2008) 5 1-5 5-20 5-10 Outright Ban, No Fee Colleeted Outright Ban, No Fee Collected * r.l i�Cs2r Grocery (1) All Retail (2) Grocery (4) All Retail (4� Grocery (1) All retail �3j Most recently: • City of Breckenridge has adopted disposable bag fees for all retailers • City of Boulder has applied bag fees to all grocery stores • State of Hawaii has banned plastic bags An interactive map provided by Chico Bags tracks communities where bag measures have been implemented, proposed, or failed. HEALTH CONCERNS ASSOCIATED WITH REUSABLE BAGS Opponents to bag bans have raised health concerns about the reusable bags that would replace the banned disposable bags. One study showed that of 84 randomly collected bags, 12% of them contained harmful bacteria. This bacterial buildup was largely due to the fact that 97°/o the consumers had admitted to simply not cleaning their bags after previous usage."" Communities with bag bans typically accompany any new laws with education on proper washing and storage of reusable bags, and include exceptions for raw meat and seafood transport in disposable plastic bags. ATTAC H M E NTS A. Triple Bottom Line Evaluation, Plastic Bag Policy Options, Brendle Group, 2012. ' http://www.plasticbaqrecvclinq.orq/08.0/SWALCO.pdf "http://www.plasticbageconomics.com/index.php?option=com content&task=view&id=21&Itemid=39 "' http://abcnews.go.com/Technology/story?id=2935417&page=1 '� http://www.plasticsindustry.org/AboutPlastics/content.cfm?ItemNumber=788&navltemNumber=1280 � http://www.dep.state.fl.us/mainpage/tips/default.htm "' Alice Ferguson Foundation http://www.sustainableplastics.org/files/documents/AFF%201itter_opinion_survey%20Press%20Release%20022311 %20FINAL.pdf �" University of Arizona's reusable bag cleanliness study http://uanews.orq/pdfs/GerbaWilliamsSinclair BaqContamination.pdf Town of Vail 4/16/2013 Page 5 ��C--.�:��ii � �- - , � ,. r � � -""',,,, .. �� ' r � � � 'r -. ,� f - � e �,� � — � •' ` � ��w # � « � � � , � �� '' � =�, .,� - + � -�.,. � , � ,� ` — - -��i � _ � � � � ��a � � �► � . , . 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'�' !' r � � •> j 1�' � - �, '� � � � � �4if . _ �;,�.�,' it .- � , . _�� _ � � �'" _.: ` � . ,� � —'� I�'�°:%' � �l �1 � r -- ` � _��, �� w ti 1� ��—� � bren�.le Prepared for City of Fort Collins by Brendle Group, In�. � _� ��p.i-1��-�� E�2c�ine+_rraiy S-ustpinnble CY�nrtqe www.Brend IeGrou p.�om October Z01Z The contents of this report are offered as guidance only. 6rendle Group, Inc. and all sources referenced in this report do not: {aj make any warranty or representation, expressed or implied, with respectto the accuracy, completeness, or usefulness of the information contained in this report, orthatthe use of any information, apparatus, method, or process disclosed in this report may not infringe on pri�ately owned rights; or {bj assume any liabilities with respectto the use of, orfor damages resulting from the use of, any information, apparatus, method or process disclosed in this report. Reference hereinto any specifc commercial product, process, or service bytrade name, trademark, manufacturer, or otherwise does not necessarily constitute or imply its endorsement, recommendation, orfa�oring by 6rendle Group, Inc. CITY OF FORT COLLINS � TPoPLE BOTTOM LIN��f�,TION OF PLASTIC BAG POLICV OPTIDNS � BRENOLE GRDUP � 1 bren�.le Contents Exe�uti�e 5ummary .......................................................................................................................................4 Introduction..................................................................................................................................................5 Approa�h .......................................................................................................................................................6 5ou r�es ............................................................................................................................... ....................... 6 Triple Bottom Line E�aluation ...................................................................................................................6 5takeholder Re�iew and Input ..................................................................................................................5 Ba�kground ...................................................................................................................................................5 Consumption of disposable Bags in Fort Collins .......................................................................................5 Current Re�y�ling Market in Fort Collins ..................................................................................................7 Poli�y Choi�es and Effe�ti�eness in Other Communities ..........................................................................8 TBL E�aluation: General Poli�yAim of Redu�ing Consumption of 5ingle-lJse Plasti� Bags .........................9 5trengths................................................................................................................................................... 9 LifeCy�le Impa�ts ..................................................................................................................................9 5tray Litter and Aestheti� Impa�ts ........................................................................................................9 5olid Waste Management Costs ......................................................................................................... 10 ReuseMindset .................................................................................................................................... 10 City's Waste di�ersion and GHG Reduction Goals .............................................................................. 10 Per�eption of Fort Collins as a 5ustainable Community .....................................................................11 Weaknesses............................................................................................................................................11 Costto Lo�al Retailers ......................................................................................................................... 11 5e�ond lJses of 5ingle-lJse Plasti� Bags .............................................................................................. 11 ReusableBags and Health ................................................................................................................... 1Z Poli�y Design Considerations and 5�enarios ............................................................................................... 1Z 5ectors and Retailers In�luded ................................................................................................................ 1Z Costs and Potential Fee 5tructures ......................................................................................................... 1Z Uses of Generated Re�enue ................................................................................................................... 12 5�e n a ri os ............................................................................................................................... ..................13 NoA�tion ............................................................................................................................................14 Fee on Plasti� and Paper Bags ............................................................................................................. 15 Ban on Plasti� and Paper Bags ............................................................................................................ 17 Edu�ation Campaign Only ................................................................................................................... 19 CITY OF FORT COLLINS � TPoPLE BOTTOM LIN��f�,TION OF PLASTIC BAG POLICV OPTIDNS � BRENOLE GRDUP � 2 bren�le Appendix A: Regional Reusable Bag 5uppliers ........................................................................................... ZO Referen�ed 5our�es .................................................................................................................................... Z1 CITY OF FORT COLLINS � TPoPLE BOTTOM LIN��f�,TION OF PLASTIC BAG POLICV OPTIDNS � BRENOLE GRDUP � 3 bren�.le EXE�UTIVE SUI�I�ARY At the request of City 5taff, and resulting from the dire�tion of City Coun�il, Brendle Group �ondu�ted a triple bottom line — e�onomi�, en�ironmental, and �ommunity — e�aluation of a range of plasti� bag poli�y options suggested by 5taff. For the most part, this e�aluation draws on the resear�h and work already �ompleted by other �ommunities that ha�e de�eloped and implemented bag poli�ies whi�h in�lude 29 states and 80 �ommunities nationwide and in Canada.' Howe�er it does in�lude original resear�h where feasible gi�en the preliminary nature of the poli�y �onsideration and timeframe to �omplete. This e�aluation is a first-step to begin dialogue with the �ommunity and City Coun�il and to inform poli�y design should the �ity �hoose to pro�eed. Future steps �ould in�lude more original resear�h and analysis for implementation in Fort Collins. The e�aluation was �onducted on two le�els. The first le�el �onsiders the general TBL impacts of redu�ing the �onsumption of single-use plasti� bags. These impacts would be shared by any poli�y s�enario that a�hie�ed this aim. The se�ond le�el �onsiders the spe�ifi� impa�ts and effe�ti�eness of four proposed poli�y s�enarios for a�hie�ing this aim. The first le�el e�aluation identified the potential strengths of redu�ing single-use plasti� bags to be redu�ed life �y�le impa�ts (assuming the poli�y doesn't turn �onsumers to a different type of single-use bagj, less stray litter, impro�ed �ommunity aestheti�s, redu�ed solid waste management �osts, en�ouraging a mindset of reuse in the �ommunity, supporting the City's solid waste di�ersion and GHG redu�tion goals, and enhan�ing the per�eption of Fort Collins as a sustainable �ommunity. The potential weaknesses are the �ost to implement a program and less a�ailability of single-use plasti� bags for �ommon se�ond uses su�h as trash �an lining and pi�king up pet waste. The �ost to implement the program would depend on program design, but �ould ha�e �ost impa�ts to retailers, �ity operations, and�or residents. The se�ond le�el e�aluation �onsidered the �ommunity, en�ironmental, and e�onomi� strengths, weaknesses, opportunities, and threats for ea�h of four poli�y options re�iewed. A summary �omparison of the poli�y options based on the triple bottom line impa�ts for indi�idual poli�y s�enarios is presented in Table 1. CITY OF FORT COLLINS � TPoPLE BOTTOM LIN��f�,TION OF PLASTIC BAG POLICV OPTIDNS � BRENOLE GRDUP � 4 Ta}�le T. Triple 6ottam Line Summary [st�•engths in grer��, weaknesses in itali� red) 1. No action baseline 2. 3. Fee on ?..�;�:�:; �pt:t��, r�.t�ins customer plastic z�haice, retailers and and �a�cir.i ;ty� te�v�s� ��4-r i�i�-�, paper dr�rcuft to rmpfement, fots 6ags of educatron requrred Ban on =��lati�ely casy tr� enfnrec . plastic �ess I ittn r, requrres more and educatron, Crty may have to paper suppfy reusa6le 6ags, 6ags remo�es consumer chorce, not usuaffy supported 6y rndustry or retarfers 4. Education F_ e'°,' ��;t:� •_ s.=�i� campaign ��•ith �ity �rograrns, only ;: ➢-�fe rred by reta ile rs, s��tains �onsumer �hoic� INTR�DUCTIDN baseline Mca�r�te re�iuction in disposable bag cc�nsurr7�ii�n L�rgest reduction in cJi��osal�le L�a� ,_._ � �, �., ��-, �-;, ;: � �, Small reductian in disposable bag consumption bren�.le baseline Cost r�r.�vcry ��ion for � City and retailers, �`��c�Al��i.ey� ;��y� ma�.;el, may a�ect fow-rncome househofds, retarfer costs hrgher R�v 3 �- ��t:i < ��:`: �� _ �;_e3t 9`�r �� ,_ , no cost recovery, consumers must purchase reusa6fe 6ags, possr6fe fost 6usrness Minin�izes cost to con;urr�ers and k�usin�s��s, no cost recovery for Crty and retarfers The Fort Collins City Coun�il has requested that City 5taff �onsider poli�y options for single-use plasti� bags in the �ommunity. At the request of City 5taff, Brendle Group �ondu�ted a triple bottom line — e�onomi�, en�ironmental, and �ommunity — e�aluation of a range of poli�y options suggested by 5taff. This report �on�eys the results of this e�aluation. Though City Coun�il has not indi�ated the spe�ifi� moti�ations for �onsidering a plasti� bag poli�y, there are a number of potential benefits, both lo�ally and globally, from redu�ing �onsumption of single-use plasti� bags that �ould moti�ate a�tion on a poli�y. These impa�ts in�lude, but are not limited to: • Introdu�ing alternati�es to single-use plasti� bags as a way of en�ouraging the �ommunityto redu�e the use of disposable, single-use items in fa�or of reusable alternati�es. This re�ognizes, for example, the U.S. En�ironmental Protection Agen�y's resour�e �onser�ation hierar�hy of Redu�e— Reuse — Re�y�le. • Redu�ing "life-�y�le" impa�ts - whi�h in�lude impacts from material extraction to production and disposal - of plasti� bag use bytransitioningto a bagtype that has lower life-�y�le impa�ts. • Redu�ing stray litter in the �ommunity, and globally, in�luding plasti� bags in trees and waterways. • 5upportingthe City's waste di�ersion and greenhouse gas (GHGj reduction goals. • Redu�ing �osts for pro�essing re�y�ling at the regional materials re�o�eryfa�ility (MRFj. • Redu�ing �osts for �leaning up plasti� bags at the Larimer County Landfill and other publi� areas. CITY OF FORT COLLINS � TPoPLE BOTTOM LIN��f�,TION OF PLASTIC BAG POLICV OPTIDNS � BRENOLE GRDUP � 5 bren�.le APPR�A�H sou�cEs To maximize the effi�ien�y of this e�aluation, 5taff re�ognized that many �ommunities ha�e already de�eloped and implemented plasti� bag poli�ies. As a result, City 5taff dire�ted Brendle Group to fo�us its efforts on e�aluating the resear�h and work already �ompleted by these other �ommunities. As su�h, this e�aluation is based primarily on the resear�h and poli�y analysis already �ompleted by these other �ommunities. Brendle Group did �ondu�t some analysis spe�ifi� to Fort Collins where feasible. This e�aluation also identifies other areas where additional study is re�ommended. The resear�h and poli�y analysis �ondu�ted by the City of Boulder between May and O�tober 2012 to inform their �ommunity's adoption of a plasti� and paper bag fee is �ited frequently in this e�aluation. As a �ommunity that is similar to Fort Collins in a number of respects (e.g. lo�ation, size, et�.j the work done bythe City of Boulder, whi�h is �onsidered thorough, is likelyto be a reasonably good proxyforthe City of Fort Collins. The City of Boulder also �ondu�ted a publi� pro�ess in de�eloping their poli�y. TRIPLE BOTTOM LINE EVALLJATION Brendle Group �ompleted a triple bottom line (TBLj e�aluation of poli�y options on two le�els. The first le�el �onsiders the general TBL impa�ts of redu�ing the �onsumption of single-use plasti� bags. These impacts would be shared by any poli�y s�enario that a�hie�ed this aim. The se�ond le�el �onsiders the spe�ifi� impa�ts and effecti�eness of four proposed poli�y s�enarios for a�hie�ing this aim. STAKEHOLDER REVIEW AND INPLJT The time and resour�es allo�ated to this preliminary �onsideration did not allow for the gathering of broad stakeholder input on the general poli�y aim of redu�ing plasti� bag �onsumption, nor the indi�idual poli�y options presented herein. A broader �ommunity questionnaire is being de�eloped by City 5taff at the time of this publi�ation. The following City staff members were �onsulted about plasti� bag poli�y and poli�y implementation: • Josh Birks, E�onomi� Health ❑ire�tor • Lucinda 5mith, En�ironmental5er�ices director • Joe Frank, 5o�ial5ustainability director • Carrie dagget, deputy City Attorney BA�KGRQUND CONSLJMPTION OF DI5P05ABLE BAGS IN FORT COLLINS To pro�ide �ontext to the e�aluation of plasti� bag poli�y options in Fort Collins, a number of other �ommunities ha�e estimated the use of disposable bags (both plasti� and paperj annually on a per- person basis as shown in Table Z. CITY OF FORT COLLINS � TPoPLE BOTTOM LIN��f�,TION OF PLASTIC BAG POLICV OPTIDNS � BRENOLE GRDUP � 6 Ta}�le 2. Disposahle I3ag IIse Estimates�� °-;F° 5eattle, WA 5an Jose, CA Washington, DC Aspen, CO Boulder, CO 630 45Z 449 398 34Z bren�.le A similar estimate was attempted for Fort Collins based on the most re�ent waste �omposition study from the Larimer County Landfill."' lJnfortunately, the waste sorting �ategory in the study that in�ludes disposable plasti� bags also in�ludes standard household trash bags. As su�h, this is an o�erestimate of the number of single-use plasti� bags per �apita at 1,440. Boulder's per �apita estimate of 34Z disposable bags per �apita per year, of whi�h about 88 per�ent or 301 bags��apita�year are plasti�, is applied as a proxy forthe City of Fort Collins. Many retailers in Fort Collins offer the �hoi�e of single-use paper or plasti� bags and make re-usable bags for sale at the point of �he�k-out. Ex�eptions in�lude Whole Foods, whi�h does not offer plasti� bags and Vitamin Cottage, whi�h does not offer any single-use bags. The sour�es of disposable bags, as used in the analyses �ompleted by 5eattle, 5an Jose, and Boulder, are portrayed in Figure 1. As indi�ated, the majority of disposable bags (50 per�entj are generated by supermarkets. il� 5u��errri�rkets 6 °�b �'/� � UtFer Fo��r� anu rt Re�staunrt IU�C � +:,en�ral P,�l�rch�ndise an� l�pp�r�l 15i'� ��1 ■ []tl-��- RPi�!il Fast F��oti and Con��nivncc Fig►ii�e T. Dis}�osaUle i3agGenerati�vn Uy Retailer'IWpe�� CLJRRENT RECYCLING MARKET IN FORT COLLINS The re�y�ling rate for single-use plasti� bags is less than 5 per�ent nationally." The City of Boulder estimated their �ommunity's re�y�ling rate to be ZO to Z4 per�ent." There is insuffi�ient data on plasti� bag �onsumption and re�y�ling quantities to estimate a re�y�ling rate for the City of Fort Collins. In forth�oming outrea�h to retailers, City 5taff will be requesting data on plasti� bag �onsumption and re�y�ling so thatthe rate �an be estimated. CITY OF FORT COLLINS � TRIPLE BOTTOM LIN��f�,TION OF PLASTIC BAG POLICV OPTIDNS � BRENOLE GRDUP � 7 bren�.le There are o�er 19 retail drop-off sites for re�y�ling single-use plasti� bags in Fort Collins. These in�lude most major supermarkets and other large retailers that sell food. Many of these bags are re�y�led into lands�aping and �omposite lumber produ�ts su�h as de�king material. POLICY CHOICES AND EFFECTIVENE55 IN OTHER COMMLJNITIES O�er Z9 states and 80 �ommunities nationwide and in Canada ha�e implemented a poli�y or program related to retail bag �onsumption."' Table 3 pro�ides a few examples of �ommunities implementing �arious of poli�y types. `i'�i�ie 3. �ati�{�le� a�F Pali�r.� i» ilther Comniiuxit.i��s'; Washington, dC (Z009j Fee on Plasti� Toronto, Canada (2009j and Paper Montgomery County, MD (Z011j 5a n Fra n �is�o, CA (Z007j 5eattle, WA (2011) 5an Jose, CA (Z010j Ban on Los Angeles County, CA (Z010j Plastic and Telluride, CO (Z011j Fee on Paper Carbondale, CO (2011) Aspen, CO (Z011j Austin, TX (Z01Zj Portland, OR (Z011j Ban on Palo Alto, CA (2009) Plasti� Westport, CT (Z008j Maui County, HI (Z008j 5 1-5 5-20 5-10 Outright Outright Ban, Ban, No No Fee Fee Colle�ted Colle�ted Gro�ery (1j All Retail (Zj Gro�ery (4j All Reta i I (4j Gro�ery (1) All retail (3j The estimated effe�ti�eness of a range of poli�y types, from maintaining the status quo to edu�ation only to an outright ban is shown in Table 4. As indi�ated, edu�ation programs alone are estimated to result in minimal �hange of �onsumer use of disposable bags, while fees and bans result in more signifi�ant �hange. 1'<�€+ir -[. �;^�S:�a�.a�a�a� t�d�;a�� Y:��ts� 9sf �°8-�1:£�� 6�°�f�:s+ P°�fC�f11,3![�Q' Of COf15UfT1E'f5 L2iI� Uf (�[1(� e �ted Eo th e belk�vi4t cors�pared to �'las�c Fa Paper to Status o�o Reu:sabEe Reusai�le Status C�ua b°•4 n°� '�teter�nce ra+u �ducaUon 5°�d �°� Low F2�- 1�351lC CMY 37°�0 10`�i!c h4�d�um Fee - a91 �ia s �2".k 52� Hi h B7n - plasiic cm d0°k 10°� hAed+um E�an - all t�a s >�'�[]°� >�a°.� tii h CITY OF FORT COLLINS � TPoPLE BOTTOM LIN��f�,TION OF PLASTIC BAG POLICV OPTIDNS � BRENOLE GRDUP � 8 bren�.le TBL EVALUATIDN: GENERAL POLIGY AIM OF REDUGING ��NSUI�PTI�N �F SINGLE-USE PLASTI� BAGS This section in�ludes a dis�ussion of the estimated TBL impacts of the general poli�y of redu�ing �onsumption of single-use plasti� bags. Other than the "no a�tion" or status quo option, these impacts would be shared by all of the poli�y options presented in the next se�tion; some may inform the design of those poli�y options as noted. STRENGTHS Life Cycle Impacts If single-use plasti� bags are to be �onsumed less it will be ne�essary for some other type of bag to take their pla�e. Three life-�y�le analysis (LCAj studies of the impa�ts of �arious types of bags were re�iewed to understand the en�ironmental impa�ts of these �hoi�es in the �ommunity and globally. There are two signifi�ant �on�lusions made by ea�h of these studies: 1. The LCA impacts of single-use bags made from other materials su�h as paper or �ompostable plasti�s �an be equal to or largerthan that of single-use plasti� bags."',"" For paper bags made from 30 per�ent re�y�led fiber, this in�luded greatertotal energy usage, fossil fuel use, muni�ipal solid waste generation, GHG emissions, and fresh water usage �ompared to plasti� bags. 2. Reusable bags made from �ottons or non-wo�en plasti� ha�e lower LCA impacts a�ross these categories than any single-use bag (assuming the bag is used manytimes, in this study it was assumed at least 1 trip per week fortwo yearsj.""' Reusable plasti� bags ha�e lower life-�y�le impacts than �otton bags be�ause of the water �onsumption required to grow�otton. These studies indi�ate that redu�ed LCA impa�ts �an be �onsidered a strength of a poli�y that aims to redu�e �onsumption of single-use plasti� bags as long as substitution with other types of single-use bags doesn't o��ur. In other words, a plasti� bag poli�y with the intent of redu�ing life-�y�le impa�ts should be designed so that �onsumers are not en�ouraged to use paper bags instead. 5anta Moni�a, CA sought to enhan�e the LCA benefits of reusable bags by sour�ing them lo�ally to redu�e the impa�ts from the fuel needed to transport them long distan�es. There are a number of manufa�turers of reusable bags in the western 1J.5., in�luding two in the den�er area, that �ould make regional sour�ing feasible for Fort Collins (see Appendix Aj. 5ome are boutique bags that are more expensi�e �ompared to more standard reusable bags. 5tray Litter and Aesthetic Impacts 5ingle-use plasti� bags, parti�ularly be�ause oftheir weight and aerodynami� �haracteristi�s, �an readily be�ome litter e�en when they are disposed of properly. A��ording to a study of litter �omposition on Ameri�a's roadways, plasti�s in general make up 19.3 per�ent of �ounted items."` A se�ond study found that plasti� bags in parti�ular a��ounted for 1.Z per�ent of large litter items while plasti� film materials, including ripped or shredded bags, accounted for 8.7 percent of small litter items." The �ost of litter �leanup (not spe�ifi� to plasti�s or plasti� bagsj nationwide was proje�ted to be $11.5 billion in Z009. Properry �alues were projected to be 7 per�ent lower in �ommunities with litter."` The CITY OF FORT COLLINS � TPoPLE BOTTOM LIN��f�,TION OF PLASTIC BAG POLICV OPTIDNS � BRENOLE GRDUP � 9 bren�le City of Boulder estimated the �ost of street sweeping related to plasti� bags - based on estimates by 5an Jose, CA, 5eattle, WA, and Austin, TX -to be between $Z0,000 and $65,000 peryear." No studies were found dire�tly linking a single-use plasti� bag reduction poli�y with redu�ed litter on land. Howe�er, Washington d.C. has seen a redu�tion in bags re�o�ered from the Ana�ostia Ri�er by as mu�h as 50 per�ent."' Litter redu�tion was frequently stated as justifi�ation for poli�ies in other �ommunities espe�ially for �oastal states where plasti� bags represent a spe�ial problem when they are washed out to sea. 5olid Waste Management Costs Plasti� bags �reate issues for operators of landfills and materials re�o�ery fa�ilities (MRFs, i.e. re�y�ling fa�ilitiesj that in�rease solid waste management �osts for the �ommunity. For example, the Larimer County Landfill has spent o�er $Z1,000 in ea�h of the last two years (and $35,000 is budgeted in Z013j on site clean-up. About half of that cost is attributed to plastic bags, although not all of these bags ha�e their origin as single-use bags from retailers."" The regional MRF, operated by Waste Management, also in�urs �osts to address plasti� bag �ontamination in the re�y�led material stream. These �osts in�lude �leaning s�reens, sorting, ma�hine repairs, and disposal of separated bags. Waste Management does not track cost specifically associated with plastic bag issues but estimates that at least two hours of each day's four hours of down time are spent remo�ing plasti� bags from the system.""' E�o-Cy�le, an organization supporting re�y�ling efforts in the City of Boulder, estimated the total �ost of plasti� bag �ontamination to Boulder's MRF to be between $Z00,000 and $5Z4,000 peryear." Reuse Mindset En�ouraging or requiring �onsumers to use reusable shopping bags �ould be a"gateway" to other �onsumer �hoi�es that �an benefit the en�ironment, �ommunity, and e�onomy. Along with re�y�ling, drinking tap water o�er bottled water, buying local food, adjusting thermostats, and other related a�tions, using reusable bags is a relati�ely easy and low-�ost practi�e for �onsumers to adopt. It has been suggested by proponents of bag poli�y in other �ommunities that pro�iding �onsumers options like these �an expand awareness and engagement and lead to other similar �onsumer �hoi�es. This transformation �ould lead to in�reased �itizen parti�ipation in a number of the a�ti�ities identified in the City's Climate A�tion Plan, for example, su�h as energy effi�ien�y programs, re�y�ling programs, and alternati�e transportation. In parti�ular, adopting a reusable bag poli�y may en�ourage a�tion to redu�e �onsumption of other disposable goods. despite this spe�ulated link between �onsumer �hoi�es on bags and other �hoi�es, no resear�h was identified for this report that dire�tly demonstrated the link between reusable bag poli�y and the adoption of other a�tions. Cit}%s Waste bi►►ersion and GHG Reduction Goals The City of Fort Collins adopted a resolution in 1999 to rea�h a solid waste di�ersion goal of 50 per�ent by Z010. In Z010, the �ommunity-wide di�ersion rate was estimated to be 43 per�ent. lJsing the per �apita rate of plasti� bag �onsumption from Boulder (301��apita�yearj and an estimated �urrent re�y�ling rate for plasti� bags in Fort Collins of ZO per�ent," this would represent about ZZO tons of landfilled plasti� bags per year, or about O.Z per�ent by weight of the City's total landfilled waste. Therefore, redu�ing the quantity of plasti� bags in the waste stream would impro�e the City's di�ersion rate, but by almost negligible amounts. The �ontribution to the City's GHG redu�tion goals would be similarly negligible. CITVOF FORT COLLINS � TRIPLE BOTTOM LINE �I7�I�i��TION OF PLASTIC BAG POLICV OPTIDNS � BRENOLE GRDUP � 10 bren�.le Perception of Fort Collins as a 5ustaina6le Community For �isitors and residents of a �ommunity, �ertain features are hallmarks of a sustainable �ommunity. Today, the pre�alen�e of re�y�ling bins in Fort Collins and the breadth of materials that are a��epted for re�y�ling are �isible signs of the �ity's �ommitment to sustainability. As more �ommunities throughout the nation adopt poli�ies with respe�t to disposable bag use, this may be�ome a more re�ognized and highly �isible indi�ator of a �ommunity's sustainability �ommitment. WEAKNE55E5 Cost to Local Retailers Depending on the parti�ular bag poli�y implemented, lo�al retailers �ould fa�e additional �osts, or they may realize sa�ings. The impacts on �osts for lo�al retailers will relate to the pur�hase of disposable bags themsel�es, to operational �hanges related to sales systems and employee training, and to the business impacts that may result from a bag poli�y. To understand the e�onomi� impacts of a potential poli�y, City 5taff are �oordinating with the City's E�onomi� Health offi�e and will in�lude e�onomi� impacts in a �ommunity questionnaire planned forfuture distribution. A policy that reduces disposable bag consumption will reduce the direct cost to retailers for purchasing bags. If the poli�y dis�ourages plasti� bags in fa�or of paper, howe�er, �osts �ould in�rease be�ause paper bags are more expensi�e than plasti� bags. To accommodate a fee�ban policy, retailers will ha�e to in�est in additional training for staff to be able to explain the poli�y to �ustomers and handle �ustomer intera�tion on the topi�. A fee system would also likely require in�estment in a tra�king system or modifi�ations to the point-of-sale system for the fee to be implemented. Most fee-based poli�ies adopted by other �ommunities dire�t a portion of the fee to the retailerto co�erthese costs. A �ommon �on�ern with bag poli�y is that it will dri�e �onsumers to shop outside of the area impa�ted by the poli�y. At least one survey has shown that there �ould be su�h a negati�e impa�t asso�iated with plastic bag bans.""' That sur�ey, howe�er, was industry-funded and only had a 3 percent response rate."" When surveyed in the past, the majority of Fort Collins residents ha�e expressed support for a personal obligation to en�ironmental issues (air quality and redu�ing GHG emissionsj and support for go�ernment intervention to address these issues. ""' Residents ha�e also shown a �ommitment to quality of life in Fort Collins through the passage of the Keep Fort Collins Great sales tax. If residents feel similarly about the en�ironmental impa�ts of disposable bags, they may not be �ompelled to �hange their shopping lo�ations in response to a poli�y. Furthermore, it will likely be more �ostly to the �onsumer in fuel and time to take their business elsewhere. For example, a �ustomerthat would pur�hase 10 disposable bags in a shopping trip would ha�e to tra�el less than 3 miles to an alternati�e store to sa�e money by taking their business out of the poli�y area (assumes no �ost of tra�el time, $0.05 per bag fee rate, typi�al fuel e�onomy and the �urrent �ost of gasj. It is unlikely that a �onsumer will find an alternati�e store that isn't part of the poli�y within 3 miles. 5econd Uses of 5ingle-Use Plastic Bags Many �onsumers find se�ondary uses for single-use plasti� bags, besides re�y�ling, in�luding as lun�h bags, small trash bags, and to pi�k up pet waste. No resear�h was found do�umenting the impa�t of plasti� bag poli�ies on these se�ondary uses, but it is possible that �onsumers would pur�hase more plasti� bags for se�ondary uses if their sour�es were limited by plasti� bag poli�y. If, howe�er, the plasti� bag poli�y only addresses a portion of the sour�es (e.g. food storesj, as has been done in many CITVOF FORT COLLINS � TRIPLE BOTTOM LINE �I7�I�i��TION OF PLASTIC BAG POLICV OPTIDNS � BRENOLE GRDUP � 11 bren�.le �ommunities, there may be suffi�ient bags remaining in �ir�ulation to deterthe need for pur�hasing new bags. Reusable bags �an also fill some of the se�ond use roles. Reusa6le Bags and Health A study funded by the Ameri�an Chemistry Coun�il found that more than one-half of the reusable bags tested �ontained some form of �oliform bacteria. Howe�er, few of the ba�teria found pose a signifi�ant health risk, and the primary �on�lusion of the study was that �onsumers should be edu�ated on keeping their bags �lean.""" P�LI��( DESIGN �G�NSIDERATI�NS AND SCENARI�3S SECTORS AND RETAILERS INCLIJDED Most of the �ommunities implementing plasti� bag poli�ies to date ha�e either applied them globally to all retailers or limited them to the food store�supermarket se�tor. Those limiting it to the food store sector cite a more manageable scope for administration, applying the policy only to the most significant sour�e of disposable bags with a desire to not impa�t smaller boutique retailers as justifi�ation for the se�tor-spe�ifi� poli�y. 5hould the City pursue a sector-specific policy, it is recommended that options be considered for in�ol�ing additional sectors in a phased approa�h so that the poli�y is fairly applied to all retailers """' In Fort Collins, the approximate breakdown of establishments by se�to�"" are: • Gro�ery 5tores: Z3 • Restaurants: 461 restaurants and 8 �aterers (bars are in�luded be�ause they serve foodj • General Mer�handise: Z5 (some are more gro�ery based than othersj • Apparel:274 C05T5 AND POTENTIAL FEE STRLJCTLJRES The City of Boulder �ommissioned a study of �osts and number of bags impa�ted to establish their bag fee at $0.199�bag."" The s�ope of �osts re�o�ered in�luded: • City administration of bag fee program: $0.146�bag • Other publi� �osts at solid waste management fa�ilities: $0.008�bag • Retailer implementation of program: $0.044�bag • Externalities (GHG emissions and water infrastructurej: $0.001�bag It is re�ommended that the City of Fort Collins undertake a similar study to establish the fee, if that is the sele�ted poli�y s�enario. LJ5E5 OF GENERATED REVENLJE The City of Boulder identified the following uses of the re�enue generated by theirfee: • de�elopingand administeringthe policy • Pro�iding reusable bags (or mitigating feesj for low-in�ome households • Edu�ation, outrea�h, and ad�ertising CITVOF FORT COLLINS � TRIPLE BOTTOM LINE �I7�I�i��TION OF PLASTIC BAG POLICV OPTIDNS � BRENOLE GRDUP � 12 bren�.le • Co�ering �osts at solid waste management fa�ilities for remo�ing plasti� bags from equipment • Remittan�eto retailersto �o�ertheir implementation �osts • Pur�hase of �arbon offsets forthe GHG emissions asso�iated with bags and funding of bag �lean-up projects in the �ommunity SCENARI05 The following pages des�ribe and e�aluate four s�enarios for a plasti� bag poli�y in�luding: 1. No action Z. Fee on plasti� and paper bags 3. Ban on plasti� and paper bags 4. Edu�ation �ampaign only Many communities ha�e adopted a policy that bans plastic and imposes a fee on paper bags (see Table 3j. Considering that the life-�y�le en�ironmental impa�ts of paper bags are equal to or greater than plasti� bags, paper bags are more �ostly for retailers, and a hybrid ban�fee is more diffi�ult to implement, this s�enario was not �onsidered in this analysis. CITVOF FORT COLLINS � TRIPLE BOTTOM LINE �I7�I�i��TION OF PLASTIC BAG POLICV OPTIDNS � BRENOLE GRDUP � 13 bren�.le No Action Under this s�enario, the City would take no a�tion to address the �onsumption of single-use plasti� (or paperj bags. This would mean that no additional City staffing or resour�es would be required to de�elop a new program or enfor�ement me�hanism. In the �ommunity, �onsumers would still ha�e the �hoi�e to sele�t plasti� or paper bags, or to use reusable bags as they �hoose. Retailers would not be required to institute any new programs. This option would not address the ongoing impa�ts of disposable bags to solid waste management operations or the �ommunity. The City and Larimer County �urrently allo�ate staff time and spend funds from their operational budgets to control litter from disposable bags. A regional waste management firm �urrently goes to �onsiderable effort to remo�e plasti� bags from its re�y�ling sorting infrastru�ture, whi�h regularly is �logged by su�h bags. From an en�ironmental perspecti�e, this option does not address the "upstream" GHG emissions, energy, or water needed to produ�e disposable bags, northe other impacts of disposables on the en�ironment. Triple Battam Line E►►aluatian ❑ption 3: No Action 5ocial En►►ironmental Economic City Staff/Workforce Community 5trengths 5trengths • None identifed • No impact to 5trength s 5trengths co ns u me rs f rom • No additional city • Maintains consumer Weaknesses reduced choice or staffing or resources choice {plastic, paper, • En�ironmental impacts increased fees needed for new reusablej compared associated with compared to other program to partial ortotal ban disposables greater options implementation options {GHG emissions, • Maintains "status potential water quality Weaknesses Weaknesses quo" for retailers in impacts, wildlife • Continued costs for • Continued impacts to �itY impactsj compared to mitigation of recycling infrastructure otheroptions disposable bag {e.g., plastic bag Weaknesses impacts - particularly entanglementj • �oes not facilitate plastic • StafFand resources broader beha�ior continueto be needed change around for litter control, resource mitigationofimpacts consumption {e.g., plastic bag control compared to other at landfllj options CITVOF FORT COLLINS � TRIPLE BOTTOM LINE �I7�I�i��TION OF PLASTIC BAG POLICV OPTIDNS � BRENOLE GRDUP � 14 bren�.le Fee on Plastic and Paper Bags By imposing fees on plasti� or paper bags at the point of sale, this option seeks to redu�e �onsumption of disposable bags. Examples of implementation of fee-based approa�hes in other �ommunities ha�e demonstrated the ability to signifi�antly redu�e �onsumption — depending on the amount of the fee. This �an help redu�e impa�ts of disposable bags on the en�ironment and �ommunity, as well as redu�e the impa�t on operations asso�iated with litter �ontrol and re�y�ling infrastru�ture. A fee-based structure also allows both the City and retailers to offset in�reased �osts for program administration with an additional funding sour�e. By not banning any bag option outright, �onsumer �hoi�e is also maintained. While fee-based programs �an help redu�e �onsumption of disposable bags, �ase studies in other �ommunities show thatthey are not as effecti�e in sour�e reduction �ompared to outright bans and may not ha�e as signifi�ant an effe�t on �onsumer beha�ior �hange. 5u�h a program would also require the City and retailers to establish systems to administer and collect fees, which would probably operate in �onjun�tion with �olle�ting and remitting sales tax. It has also been noted that fees ha�e a larger impa�t on lower-in�ome households be�ause the fee will represent a larger percentage of their income """' Assuming 34Z disposable bags per capita and a fee of $0. 05 per bag would result in a �onsumer �ost of up to $17 per �apita ea�h year. It is re�ommended that the City �onsider the �ost of pro�iding reusable bags or a me�hanism that mitigates fees for lower- in�ome households in the design of a poli�y. Fees in other �ommunities ha�e resulted in litigation, usually by anti-tax groups that seek to �lassify the fee as a tax. Aspen is �urrently in�ol�ed in su�h litigation.""' CITVOF FORT COLLINS � TRIPLE BOTTOM LINE �I7�I�i��TION OF PLASTIC BAG POLICV OPTIDNS � BRENOLE GRDUP � 15 bren�le Triple Bottom Line E►►aluation �ption 2: Fee on Pfcrstic crnd Pcrper Scrgs 52 perrent estimpted redurtion in bpg use (see Ta ble 4J 5ocial En►►ironmental Economic City 5tpff/Workfor�e Community 5trengths 5trengths • ❑ocumented reduction • �ptionto reco�er 5trengths 5trengths in use of disposable costs to city for • Reduces contamination • Retains customer bags - plastic and paper implementation and at recycling facilities choice compared to - in other communities administration as well • Reduces impacts on outright bans resulting in lower astofund other litter cleanup efForts • Residents ha�e o�erall energy, water, source-reduction quicklyadapted in and GHG emissions campaigns Weaknesses other communities to • Acknowledges that life- • Can allow retailers to • Requires more Gty fee by reducing bag cycle impacts of plastic retain some or all of resources to consumption and paper are similar fee to ofFset implement, administer, • Has been preferred {energy, water, fossil implementation and and enforce than no option for larger fuels, GHG emissionsj administration costs action option or retailers in other • 5upports an o�erall shift • 5hifts bag use to a outright ban communities among awayfrom disposable "polluter pays" model • Education will be fee and ban options bag use where users of requiredto • Less oppositionfrom disposable bags pay communicatefeeto paperand plastic Weaknesses forthe negati�e community industries compared • ❑oes not decrease bag impacts to bans use as dramatically as bans Weaknesses Weaknesses • Increased costs may • May not reduce bag afFect low-income use as much as households negati�ely outright bans — not as • Retailer costs signifcant a beha�ior associated with change le�er employeetraining, point-of-sale system upgrades, and administration of fees CITVOF FORT COLLINS � TRIPLE BOTTOM LINE �I7�I�i��TION OF PLASTIC BAG POLICV OPTIDNS � BRENOLE GRDUP � 16 bren�.le Ban on Plastic and Paper Bags By banning disposable bags, whether in a spe�ifi� retail se�tor or a�ross all retailers, this option seeks a maximum effect in redu�ing �onsumption of disposable bags. This �an help maximize the redu�tion of impacts of disposable bags on the en�ironment and �ommunity, as well as redu�e the impact on City and County solid waste management operations asso�iated with litter �ontrol and re�y�ling infrastru�ture. Relati�e to other options that in�ol�e the �olle�tion of fees, this option would likely be more straightforward for the City to administer. From the perspe�ti�e of the retailer, not ha�ing to pro�ide bags at all would redu�e their �osts for pro�iding disposable bags. This option would place the greatest restrictions on the consumer by requiring them to pro�ide their own bags. 5ome in the �ommunity may see this as a limitation of �onsumer �hoi�e and may oppose it, and it is not the preferred option of major traditional retailers. It is possible that �onsumers may �hoose to shop elsewhere outside of Fort Collins, or that retailers �ould �hoose to lo�ate in nearby adja�ent communities. This option also offers no re�enue source to offset costs of enforcement and education as fee-based options do. The City, howe�er, �ould seek redire�tion of the operational sa�ings identified in global triple bottom line e�aluation to edu�ation (e.g., County �ontributes some per�ent of its Z013 budget for �lean-upj. Like a fee, this poli�y s�enario also has a larger impa�t on lower-in�ome households be�ause the ban will require households to pur�hase reusable bags and that �ost will represent a larger per�entage of their in�ome. It should be noted that there is a pre�edent for banning �ertain items from the landfill in the City's existing ban on disposing of ele�troni�s in the waste stream. Howe�er, bans in other �ommunities ha�e resulted in numerous instan�es of litigation by the plasti� and �hemi�al industries.""" CITVOF FORT COLLINS � TRIPLE BOTTOM LINE �I7�I�i��TION OF PLASTIC BAG POLICV OPTIDNS � BRENOLE GRDUP � 17 bren�le Triple Bottom Line E►►aluation ❑ption 4: 8an on Pfastic and Paper 8ags �50 per�ent estimpted redu�tion in bpg use [see Ta ble 4j 5acial En�iranmental Ecanamic City 5tpff/Workfor�e Community 5trengths 5trengths • Will reduce the use of • Retailer cost of 5trengths 5trengths both plastic and paper purchasing and • Easiest of all options • 5trong le�erto change checkout bags, and stocking bags will {otherthan NoActionj beha�iorthat can therefore reduce decrease dramatically forthe Gtyto support otherGty and amounts of litterthe • 5trengthens business administer and enforce community source most dramatically of all opportunity for • Reduces contamination reduction efForts options reusable bag at recyclingfacilities • Greatest reduced life manufacturers • Reduces impacts on Weaknesses cycle impacts of all litter cleanup efForts • Remo�es consumer options Weaknesses choice in the • No re�enue stream Weaknesses marketplace Weaknesses generated for City • May require more City • Currently no local • None identifed compared to fee-based resources relati�e to reusable bag options to ofFset other options to manufacturers in the increased enforcement conduct education Fort Collins area and education costs campaignand bag {could also be an • Requires consumersto gi�eaways opportunityfora local purchase more • Requires stafF and company to fll the expensi�e reusable resources for gapj bags {greater up-front enforcement, though • Possible opposition costsj; potential impact likely less compared to from the general to low-income fee public households • EfForts are not ofFset by • Not supported by • Possibilitythat a re�enue source, as paper and plastic consumers or retailers would be the case with industries may choose to relocate fee-based option • Not preferred option or shop elsewhere of retailers at least in othercommunities CITVOF FORT COLLINS � TRIPLE BOTTOM LINE �I7�I�i��TION OF PLASTIC BAG POLICV OPTIDNS � BRENOLE GRDUP � 18 bren�.le Education Campaign �nly With an edu�ation-only �ampaign, the City would largely rely on �oluntary �ommunity efforts to redu�e the use of disposable bags and to in�rease awareness whi�h �an translate to action. 5u�h an approa�h would en�ounter little opposition from retailers or the general publi�. It would not require retailers to take any additional action, other than perhaps to parti�ipate in edu�ation �ampaigns. One example of an edu�ational effort would be to supply retailers with parking lot signs that remind �ustomers to bring their reusable bags into the store with them: "don't forgetyour bags." While edu�ation is a non-�ontro�ersial and familiar approa�h for the City, it alone is not expe�ted to achie�e the significant beha�ior change or community outcomes associated with either bans or fee- based approa�hes. This option also offers no alternati�e re�enue stream as would be the �ase with a fee-based approa�h. In addition to education on reducing the use of disposable bags, education can also be tied to existing efforts to en�ourage disposable bag re�y�ling forthose that are �onsumed. Triple Bottom Line E►►aluation ❑ption 5: Fducation Campaign 5 per�ent estimpted redu�tion in bpg use (see Ta ble 4 j 5acial En►►iranmental Ecanamic City 5tpff/Workfor�e Community 5trengths 5trengths • May modestly increase • Minimizes costs to 5trengths 5trengths disposable bag consumers • Can be integrated into • Preferred approach by recycling • Minimizes coststo otherongoing City the largest retailers businesses education programs • Little objection from Weaknesses the general public • Education alone Weaknesses Weaknesses • Minimizes impacts on unlikelyto result in • Dverall cost-beneftto • Requires Gty resources consumer choice signifcant reductions in the community likely to increase education disposable bag use not as positi�e as bans efForts that are not Weaknesses compared to bans or orfees ofFset by a re�enue . Not as signifcant a fees source compared to beha�ior change le�er fee-based options compared to fees or • 5ince disposable bag bans use reductions are not expected to be as great as fee or ban-based options, impacts to Gty and solid waste operations {e.g., recycling, littercontrolj not mitigated as much CITVOF FORT COLLINS � TRIPLE BOTTOM LINE �I7�I�i��TION OF PLASTIC BAG POLICV OPTIDNS � BRENOLE GRDUP � 19 bren�.le APPENDIX A: REGI�NAL REUSABLE BAG SUPPLIERS • E�o Mountain LTd, Golden CO, http:Ilwww.e�omountainitd.�oml o donates 1%of net salesto en�ironmental conservation, education, and research organi2ations • Reusable Bags depot, den�erCO, http:llwww.reusableba�sdepot.�omlreusable-shoppin�- ba�s.html o Appearto do some manufa�turing of their own bags, some distributing of other brands • Mission Wear, den�er CO, http:llthemissionwear.or-�Iproducts.html o Expensi�e, buttrendy up-�y�led and �otton blend bags • Bonny Bags, Casper WY, http:Ilwww.bonnVba�s.�omishoppin�.shtml o Local, but $45 each; donates $1 to World Wildlife Fund fore�ery bag purchased • Red Oxx, Billings MT, http:llwww.redoxx.�omlmarket-tote1910391product o $Z5 ea�h CITVOF FORT COLLINS � TRIPLE BOTTOM LINE �I7�I�i��TION OF PLASTIC BAG POLICV OPTIDNS � BRENOLE GRDUP � 20 bren�.le REFEREN�ED S�UR�ES '"Retail Bags Report", Florida �epartment of En�ironmental Protection. http:llwww.dep.state.fl.uslwastelretail6a�slpa�esllist L15A.htm#L15A �� "Options for reducing disposa6le checkout 6ag use in Boulder', Boulder City Council Meeting Agenda, May 15, 2012. htt n:11www.6 ou I d erco l ora d o. �w If i l e s105152 012A �en da 1A�e nd a F I NAL W e6. n df "' "Two-Season Waste Composition Stud�', MSW Consultants, May 2007. httn:111arimer.or�Isolidwaste1nu61icationslWasteSort.ndf ""Retail Bags Report", Florida �epartment of En�ironmental Protection. httn:llwww.den.state.fl.uslwastelretail6a�slna�esllist L15A.htm#L15A ""Policy options to reduce pu6lic consumption of disposa6le shopping 6ags.", Ga6riela Carvalho and Seth Geiser, Llni�ersity of Washington E�ans School of Pu6licAffairs, 2009. httn://courses.washin�ton.edu/n6af513m/Carvalho%20Geiser.ndf "� "Life Cycle Assessment forThree Types of Grocery Bags - Recycla6le Plastic; Composta6le, Biodegrada6le Plastic; and Recycled, Recycla6le Paper', Boustead ConsuRing & Associates. http:lls�atic.reuseit.comlP�FslBoustead%20Associates.pdf "�� "Re�iew Of Life Cycle �ata Relating to �isposa6le, Composta6le, Biodegrada6le, and Reusa6le Grocery Bags", Llse Less Stuff. httn:lluse-less- stuff.comlPaper-and-Plastic-Grocery-Ba�-LCA-Sum mary. pdf "�� "Comparison of existing life cycle analysis of shopping 6ag alternatives", Sustaina6ility Victoria and Hyder Consulting, 2007. httn:llwww.sustaina6ilitv.�ic.�o�.aulresourcesldocumentslLCA shonnin� 6a�s full renort%5B2%5�.ndf ""Executnre Summary: Litter in America", Keep America Beautiful, 2009. http:��w+uw.ka6.org�site��oc5erver�Executnre_Summary= FINAL.pdf?doc1��601 '"Retail Bags Report For the Legislature", Florida Department of En�ironmental Protection, 2010. httn:llwww.den.state.fl.uslwastelouick tonicslnu6licationslshwlrecvclin�Iretail6a�slRetail-Ba�-Renort 01Fe610.ndf '� "No paper, no plastic. The tax that works too welY', Charles Riley, CNN Money, 2010. http:llmoney.cnn.com12 01 011 01 041newsleconomyl�C 6a� taxlindex.htm '�� Personal communication with Stephen Gillette, �irector of Solid Waste �epartment, Larimer County, Octo6er 15, 2012. '�� Personal communication with Brad Pollock, Area �irector of Collections, Waste Management, Octo6er 29, 2012. """A Survey on the Economic Effects of Los Angeles County's Plastic Bag Ban", National Center for Policy Analysis, 2012. httn:llwww.ncna. or�lnu61st340 �"A6out the Ba�', Los Angeles Counry Go�ernment, 2012. http:lldpw.lacounty.�wlepola6outthe6a�1 �' City of Fort Collins Air Quality & Recycling Survey, Report of Results 2011, httn:llwww.fc�o�.comlcommonlndfslsnotlieht-ndf.nhn?id=65 �� "Bacteria May Grow In Reusa6le Grocery Bags, But �on't Fret", National Pu61ic Radio, 2010. htt p:��www. n pr. o r��610 �s�h e alt h�2 010�0 5� 25�12 8105 74 O�p I a st i cs -in d u st ry-f u n d ed -st u dy -f i n d s-6 a ct eri a-i n-reu s a 61 e- �ro cery -6 a�s x�iii Personal communication with Josh Birks, Economic Health �irector, Octo6er 29, 2012. '" Personal communication with Jessica Ping-Small, Sales Tax Manager City of Fort Collins, Octo6er 24, 2012. �"�isposa6le Bag Fee Nexus Study, City of Boulder, Coloradd', TishchlerBise, 2012. httn:llwww.6ouldercolorado.�wlfileslLEA�IWaste%20Reductionl�isnosa6le%20Ba�sl�isnosa6le%20Bae%20Nexus%205tudv BoulderCO �R AFf 09.10.12.pdf �' "Lawsuit says Aspen's 6agfee is really a tax," Andre Sal�ail, The Aspen Times, August 22, 2012. httn:llwww.asnentimes.comlartide1201208221NE W51120829970 �" "Plastic Industry Llses Legal Harassment to Intimidate Against Plastic Bag Bans", Californians Against Waste, 2012. httn:llwww.cawrecvcles.or�lissueslnlastic camnai�nlnlastic 6a�sllocallle�al CITVOF FORT COLLINS � TRIPLE BOTTOM LINE �I7�I�i��TION OF PLASTIC BAG POLICV OPTIDNS � BRENOLE GRDUP � 21 TO 1N1V 0 F VA! L� IVlemorandum TO: Vail Town Council FROM: Community Development Department DATE: April 16, 2013 SUBJECT: Community Wide Recycling Ordinance — Process Update I. PURPOSE The purpose of this memorandum is to provide an update on activities related to the Vail Community-Wide Recycling ordinance. II. BACKGROUND Vail Town Council Waste Diversion Goa/ Environmental Sustainability Strategic Plan Waste Diversion Goal (adopted January, 2009): Reduce the amount of Town of Vail landfill contributions by 10% within 5 years (2013) and 25% wifhin 10 years (2019). At the conclusion of the work session held April 2, 2013, the Vail Town Council directed Staff to continue to move forward with a process to create a Community Wide Recycling ordinance in order to facilitate commercial and residential recycling. III. OUTREACH PLAN In order to achieve a successful recycling plan in all facets of the community, Staff is undertaking the following: 1) Presentation/feedback gathering sessions at the following community groups: a. Vail Rotary Club b. Vail Economic Advisory Council c. Vail Marketing Board d. Target Homeowners Associations 2) Developing a marketing/education brochure with a targeted campaign for homeowners, large and small businesses (divided by restaurant, hotel, etc.). 3) Organizing a community open house "LeYs Talk Trash" event where Staff and "Recycling Ambassadors" will be available to answer questions and collect feedback. 4) Developing an ad campaign similar to the "Get a Better Can" campaign initiatied during the wildlife protection ordinance. 5) Holding meetings with additional members of Vail Resorts and the Eagle County Landfill to ensure that these major stakeholders continue to be part of drafting the final ordinance recommendations. IV. SINGLE STREAM vs. DUAL STREAM Single Stream recycling (all recyclables in one bin) can be credited for increasing recycling volumes by 25-30% or more, as in Pike Cf��k+'Ad� in Charlotte. In addition, single stream recycling allows for paperboard and cardboard to be recycled at the curb in one bin, and a consistent, simple educationa► message to the community. However, regulations are the most influential aspect of increasing recycling. In a study by Container Recycling Institute, Understandinq Economic and Environmental Impacts of Sinqle-Stream Collection Svstems, economic and environmental costs can outweigh a dual stream system. Most studies that compare Dual with Single Stream have a narrow data range, do not include many MRFs, and are dependent on other factors such as collection methods, education, and accompanying policies such as Save As You Recycle. According to this Minnesota Studv , contamination can go up with single stream, but not all single-stream MRFs are created equal, and some paper mills receive exceptionally high-quality fiber from some of the single-stream MRFs. Information on the City of Boulder's decision to upgrade to a Single Stream MRF is found here. V. IMPACTS TO THE EAGLE COUNTY MRF While convenient, Single Stream recycling is not without impacts to the Eagle County Materials Recovery Facility (MRF), which now functions as a"Dual Stream" facility, accepting cardboard separate from paper, separate from commingled material. According to Jesse Masten, MRF and Landfill Manager, the following considerations are important components of the decision to upgrade a facility from Dual to Single Stream processing. Costs of Upgrade • Total costs are between $2.5 and $3 million o Larger building = $1 million o Equipment = $1.2 million ■ New feed belt for incoming materials ■ Cardboard separator ■ Paper screen o Additional employees (estimate 3 FTE, if not inmates, $30,000/yr) Contamination • 50% of the MRF's recyclable materials by weight is glass. Single stream allows for contamination of the paper stream with chards of glass. In addition, shredded bits of paper mixed with glass is a contaminate for the glass stream. • The "residue rate" or material that ends up being too contaminated to be recycled can increase by up to 20% with single stream recycling due to extra garbage being thrown in the bin, saturated paper or cardboard, etc. Lost Revenue Potential • End-market buyers of bailed recyclable materials prefer cleaner material. Therefore, if single stream leads to contaminated bails, revenue may decrease by up to 10%. If the Town of Vail were to initiate a Single Stream requirement, the Eagle County MRF would likely see an estimated 5-10% loss in material, equating to up to $60,000 per year in revenue. The MRF currently operates on a break-even budget of $600,000, meaning operational costs and revenue from sold recyclable material is about even. Other Considerations • If Eagle County does not upgrade to a Single Stream facility, Vail's recyclables will be transported to Denver or Silverthorne in a loose load, increasing their carbon footprint. However, note that buyers of recyclable material are located all over the country, and bails of recyclable material are currently transported from the Eagle County MRF via semi truck to California, Denver, Wheat Ridge, Nebraska, Alabama, and Chicago. • If Eagle County were to upgrade to a Single Stream facility, an increase of at least 50°/o (estimate) of recyclable material would be needed to make economic sense without additional community partners contributing to the cost of the upgrade. Town of Vail 4/16/2013 Page 2 VI • Eagle County Staff recommendations are to remain a Dual Stream facility for now. CONTRUCTION WASTE RECYCLING The 2010 Eagle County Waste Composition Study included a visual assessment of construction waste present, estimated at roughly 195 total cubic yards. The figure below is a breakdown of percentages of materials that made up the 195 cubic yards. Canstruction �t Demolition [C�t[l) Debri� �o.o�io s�.a��o ��.a��o 4�.o��fl �fl.a��o �{).��/o 1 Q.Dalo � fl.U�io • FIGURE 22 AGGREGATED CftD MATERIALS BY VOLIJME N ry 4tl rv N r Q � � a .O O 4 B O O O G O � � � jy � a o 8' o _ 4 [£1 � � e N N o p O O Ci O Q - .. „��. � �_�T��. �. Q2� ,��` o� ta ,�� oo �,e. vi �� a�5 �,y o'g �fl, ,�e •`�,� ay o y o a ¢. �,� c� �.`�` � i� �� .` a` �o �` �,� �a'y�`�� e`G,e.� � C'a��o � �'�`�J` `�`' ��c O o� �a�e � ��4o c.��c �4 �'�'ta ��ti�,t ,``i P�Qr�� t'� �.4Qr �,�tQ¢, `��• The Eagle County Landfill will only accept and separate clean, untreated wood, and does not currently have an outlet for other construction materials. However, several measures may be taken to ensure the highest level of recycling/reuse at construction sites: • Mandatory deconstruction (the Wendy's restaurant in West Vail was deconstructed for a contract of $35,000). Reusable equipment, furniture, doors, windows, etc. are donated. • Mandatory on-site recycling — cardboard, commingled materials, metal, glass. Contractors may be required to have three bins on site and arrange for pickup as part of the building permit. • There are drywall recycling facilities in Denver, materials may be mandated to be recycled. Transportation may be cost prohibitive. VII. NEXT STEPS Staff is implementing the outreach plan described in Section II of this memorandum, and is drafting ordinance language for recommendation for a Town Council work session in the near future. Town of Vail 4/16/2013 Page 3 TDUVlU �F VAIt 13fl9 Elkharr� Drive Public WarkslTransportatian Depar^tment Vail, Co4orado 81657 970.479.2i58 vailgov.com 97D.479.2'k6�6 fax Project: Clock Tower View Corridor Enhancement Study Design Review Board Application August 3, 2011 Applicant: Town of Vail Project Description: The maturing aspen trees located to the west of the north end of the Covered Bridge have increased in height to the point where they are blocking the view of the Clock Tower from the designated view corridor point as well as the overlook area south of the entrance to the Ski Museum. Town Council has directed staff to create a proposal to open up the view of the Clock Tower. The proposal is as follows. View Enhancement Proposal: The view looking south from the Village Parking Structure is one of the defining images of Vail. It is much photographed and painted and is identified around the world as symbolizing Vail Mountain and the town of Vail. The proposal begins by breaking down the components of this iconic view. Viewed from the Village Parking Structure the Clock Tower is the primary focal point. It is a monumental element rising higher than the surrounding buildings with Vail Mountain as the back drop. As the viewer moves down from the structure the view changes. The Clock Tower begins to be obscured by the trees and the focal point of the view becomes the Covered Bridge. The aspen trees to the west of the north end of the Covered Bridge have both a negative and positive influence on the sequence of views experienced by those entering the Vail Village over the Covered Bridge. The height of the aspen trees negatively influences the view from the Village Parking Structure by blocking the view of the Clock Tower. Obviously, this is a summer time only condition. The presence of the aspen tree branches and leaves have a positive influence on the "post card" image of the Covered Bridge by framing the view and creating balance in the image. This is a year- round condition which changes slightly summer to winter. The aspen trees also positively influence the view of the Covered Bridge by blocking some of the view of Bridge Street and the buildings immediately south of the bridge. The scene beyond the bridge, if not partially screened by the leaves and branches, would create a busy, less organized image of the Covered Bridge. It is notevuorthy to point out that the designer 4/ 16/2013 of the Vail Village, Eldon Beck, intentionally screened the view of Bridge Street from Slifer Square. The intention was to have Bridge Street revealed to the visitor upon exiting the Covered Bridge. The slight left hand curve of the street then pulls the visitor up the street to see what lies beyond the immediate field of view. The proposal seeks to remove the negative influences affecting the view of the Clock Tower while retaining the positive influences the leaves and branches have on view of the Covered Bridge. Multiple options were explored before arriving at the proposal. The first option explored was to do nothing. Allow the trees to continue to mature and, in several years, remove and replant them as they decline in health and vigor. This option does nothing to eliminate the winter season, negative influences of the tree on the view or and fails to enhance and retain the desired iconic image. The second option explored was to remove only one aspen tree (3rd tree to the right of the bridge) to partially open up the view of the Clock Tower from the designated view point and the Ski Museum overlook. This option only partially resolved the negative influence and would be short lived as the trees continued to grow. The third option, which is the proposal, eliminates the negative influences on the Clock Tower view and enhances the positive influence that leaves and branches have on the view of the Covered Bridge. The proposal includes the removal of 7 aspen trunks, of which 3 are the original planting and 4 are off shoots of the root system. In addition, 5 to 6 shrubs would be removed to allow removal of the root systems of the aspen trees. The existing Vail map would be removed and the boulder holding the Dobson Plaque would be shifted closer to the pedestrian pavement. In place of the aspen trees, a single Spring Snow Crabapple tree would be planted. In place of the shrubs, several flowering shrub roses, and spreading juniper bushes would be planted to fill out the planting bed and provide some screening of the view across the creek. The Spring Snow Crabapple was selected for it's arching form, spring profusion of white blossoms, and non-fruiting characteristic. Visitors to Vail (and all us locals) who visit during the right weeks in June would be treated to a spectacular image with the white blossoms framing the entry to the bridge and contrasting against the dark stained wood. Staff would seek out the largest Spring Snow Crabapple that could be obtained to create as much immediate positive impact as possible. With an approval of the proposal from the DRB and the Town Council, staff is prepared to complete the work immediately after the Labor Day holiday. The cost t of implementing the proposal is projected to be less than $10,000. List of attached images: 1. Existing conditions site plan 2. Planting plan for proposal 3. Photo of Existing View 4. Sketch of view without aspens 5. Sketch of view with crabapple 6. Sketch of proposal approaching Covered Bridge 7. Sketch of proposal at Covered Bridge Town of Vail 4/16/2013 Page 2 <•� . 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'�.,:� .�' " � " �► A. • , '�' � `�`'''�," �'; . `` . � �+�1-: ., ti�'t�'l�=`�' �� ;+�,+ � �:� e ;; . 4/16/2013 � �ti� � !� ,F,,�` � � �+�r y�' � , � .i �s ��[ . . � a;!'�.YlKn . ��:.Si��`� .i��'��'r .�. . � � � � . � :.�� . e� .+�n , ..:,��'��.. t.-f , y '� : M �.� �� . �� `.�.b- ,,��, ' <' � J Y rk �`�� , = r:. .� � �,�. Y.. �? MEMORANDUM TO: Ford Park User Group FROM: Pamela Brandmeyer, Assistant Town Manager RE: 2013 Ford Park Paid Parking Calendar and Events DATE: April 11, 2013 The summer 2013 Paid/Managed Parking Calendar Schedule for Ford Park is attached. This calendar has been compiled with the input from all of the Ford Park User Committee members. There are currently thirty seven days of paid parking dates and two managed parking dates. The West Parking Lot and Athletic Field Parking Lot will be closed for one day for Trans Rockies camping. All Ford Park Parking lots will be closed for public use four days Wednesday morning August 21 st through Saturday morning August 24`" for the USA Pro Cycling Challenge. Also, please be aware that beginning Tuesday, September 3, 2013, the Ford Park athletic fields will begin construction. This calendar is subject to change as more events are added to the various schedules of the user groups at Ford Park. Please continue to send me any changes, additions or deletions so I can keep updating the master calendar as the summer goes by. Thanks for your help and I look forward to continued updates from each user group as soon as you have a new event, cancelled event, date change of an event or if an additional paid parking date is necessary. Let me know if you have any questions! 4/ 16/2013 MAY, 2013: JUNE, 2013: June ll June 18 June 25 June 28 June 29 June 30 JULY 2013: July O 1 July 02 July 03 July 04 July OS July 06 July 07 July 09 July 10 July 12 July 13 July 14 July 15 July 16 July 19 July 20 July 21 July 23 July 24 July 25 July 26 July 27 July 28 July 29 2013 Paid Parking Dates at Ford Park Tuesday 4:00 p.m.-8:00 p.m. Paid Parking, VMS & PD Tuesday 4:00 p.m.-8:00 p.m. Paid Parking, VMS & PD Tuesday 4:00 p.m.-8:00 p.m. Paid Parking, VMS & PD Friday 4:00 p.m.-8:00 p.m. Paid Parking, VMS & PD Saturday 7:00 a.m.-7:00 p.m. Paid Parking, VMS & PD Sunday 7:00 a.m.-7:00 p.m. Paid Parking, VMS & PD Monday 7:00 a.m.-7:00 p.m. Paid Parking, VMS & PD Tuesday 7:00 a.m.-7:00 p.m. Paid Parking, VMS & PD Wednesday 7:00 a.m.-7:00 p.m. Paid Parking, VMS & PD Thursday 7:00 a.m.-7:00 p.m. Paid Parking, VMS & PD Friday 7:00 a.m.-7:00 p.m. Paid Parking, VMS & PD Saturday 7:00 a.m.-7:00 p.m. Paid Parking, VMS & PD Sunday 7:00 a.m.-7:00 p.m. Paid Parking, VMS & PD Tuesday 4:00 a.m.-8:00 p.m. Paid Parking, VMS & PD Wednesday 4:00 a.m.-8:00 p.m. Paid Parking, VMS & PD Friday 4:00 p.m.-8:00 p.m. Paid Parking, VMS & PD Saturday 4:00 p.m.-8:00 p.m. Paid Parking, VMS & PD Sunday Managed Parking Monday Managed Parlcing Tuesday 4:00 p.m.-8:00 p.m. Paid Parking, VMS & PD Friday 4:00 p.m.-8:00 p.m. Paid Parking, VMS & PD Saturday 4:00 p.m.-8:00 p.m. Paid Parking, VMS & PD Sunday 4:00 p.m.-8:00 p.m. Paid Parking, VMS & PD Tuesday 4:00 p.m.-8:00 p.m. Paid Parking, VMS & PD Wednesday 4:00 p.m.-8:00 p.m. Paid Parking, VMS & PD Thursday 4:00 p.m.-8:00 p.m. Paid Parking, VMS & PD Friday 7:00 a.m.-7:00 p.m. Paid Parking, VMS & PD Saturday 7:00 a.m.-7:00 p.m. Paid Parking, VMS & PD Sunday 7:00 a.m.-7:00 p.m. Paid Parking, VMS & PD Monday 4:00 p.m.-8:00 p.m. Paid Parking, VMS & PD AUGUST, 2013: August 02 August 03 August OS August 06 August 08 August 09 Friday Saturday Monday Tuesday Thursday Friday 4:00 p.m.-8:00 p.m. Paid Parking VMS & PD 4:00 p.m.-8:00 p.m. Paid Parking, VMS & PD 4:00 p.m.-8:00 p.m. Paid Parking, VMS & PD 4:00 p.m.-8:00 p.m. Paid Parking, VMS & PD 4:00 p.m.-8:00 p.m. Paid Parking, VMS & PD 4:00 p.m.-8:00 p.m. Paid Parking, VMS & PD � 4/ 16/2013 August 10 August ] 3 August 16 August 17 August 18 August 20 August 2 ] August 22 August 23 August 24 Saturday Tuesday Friday Saturday Sunday Tuesday Wednesday Thursday Friday Saturday SEPTEMBER, 2013: 4:00 p.m.-8:00 p.m. Paid Parking, VMS & PD 4:00 pm.-8:00 p.m. Paid Parking, VMS & PD 4:00 p.m.-8:00 p.m. Paid Parking, VMS & PD West Parking Lot and Athletic Field parking Lot Closed ** West Parking Lot and Athletic Field parking Lot Closed ** 4:00 p.m.-8:00 p.m. Paid Parking, VMS & PD All Ford Park Parking lots closed for public use*** All Fard Park Parking lots closed far public use*** All Ford Park Parking lots closed for public use*** All Ford Park Parking lots closed far public use*** Beginning Tuesday, September 3, construction will begin at the Ford Park Athletic Fields. ** West Parking Lot and Athletic Field parking Lot Closed for Trans Rockies camping — use alternative parking in town and East Parking Lot Open *** All Ford Park Parking lots closed for public use Weds morning Aug 21 thru Sat morning Aug 24 USA Pro Challenge 3 4/ 16/2013 2013 FORD PARK SCHEDULE MAY SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY TOV: Town of Vail VAIL NATURE CENTER: VAIL NATURE CENTER: BFAG: VRD — Sand volleyball on VRD: Vail Recreation District 5/21-10/1 BEAVER POND TOUR *Guided Tours through the Thursdays 5pm to dark NOTE: FP: Ford Park WILDFLOWER WALK Mon & Wed, 6/5 to 9/28 Gardens every Monday, "Closed to construction AF: Athletic Field daily from 1-2pm STARLIGHT ADVENTURE Thursday & Saturday @ parking from 6am to 3pm LBFP: Lower Bench of Ford Park MORNING BIRD WALK Wed, from 7:30 - 9 pm, 10:30 am throughout the Free to SE users." VMS: Variable Message Sign Fri, Sat & Sun, from 9-10 6/1 to 9/30 summer BFAG: Betty Ford Alpine Garden Foundation am, 5/21 to 10/1 *CHILDREN'S program SE means Special Event BRAVO 10:30 am on Wednesdays GRFA: Gerald R. Ford Amphitheater *Horticultural Therapy @ VVF: Vail Valley Foundation 10:30 a.m. on Tuesdays; PD: Police Dept starting July 10 to August 4 1 VRD — FP — Youth Soccer 2 VRD — FP — Youth Soccer 3 4 VRD — FP — Youth Soccer 2:30 p to 6p 2:30 p to 6p Games 9a-2p 5 6 VRD — FP — Youth Soccer 7 VRD — FP — Youth Soccer 8 VRD — FP — Youth Soccer 9 VRD — FP — Youth Soccer 10 11 VRD — FP — Youth 3:30 p to 6p 3:30 p to 6p 3:30 p to 6p 3:30 p to 6p Soccer Games 9a-2p 12 13 VRD — FP — Youth 14 VRD — FP — Youth 15 VRD — FP — Youth 16 VRD — FP — Youth 17 18 VRD — FP — Youth Soccer 3:30 p to 6p Soccer 3:30 p to 6p Soccer 3:30 p to 6p Soccer 3:30 p to 6p Soccer Games 9a-2p 19 20 VRD — FP — Youth 21 VRD — FP — Youth 22 VRD — FP — Youth 23 VRD — FP — Youth 24 25 Soccer 3:30 p to 6p Soccer 3:30 p to 6p Soccer 3:30 p to 6p Soccer 3:30 p to 6p AF for -Butterfly Launch VRD — FP — Youth Soccer 10a-3p Games 9a-2p 26 27 VRD — FP — Youth 28 VRD — FP — Youth 29 VRD - VRD — FP — 30 VRD — FP — Youth 31 Soccer 2:30 p to 6p Soccer 3:30 p to 6p Youth Soccer 3:30 p to 6p Soccer 3:30 p to 6p 4/ 16/2013 1 � 56,�"�� 4/11/13 2013FORD PARK SCHEDULE JUNE SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY 1 VRD — AF — Rugby Match 1p-4 pm VRD — FP — Youth Soccer Games 9a-2p GRFA-Construction FP-Construction 2 3 4 5 6 7 8 VRD - FP -Adult SB VRD: AF — Vail Rugby VRD: AF Vail Soccer Club VRD: AF Vail Rugby r Club VRD AF: Parking VRD AF: Parking GRFA-Construction 5:30 — 8:00 p Club 5-8p 5-8p 5-8p Lot=Summer Mtn. Games Lot=Summer Mtn. Games VRD — AF — Vail Soccer Club VRD - FP -Adult SB VRD - FP -Adult SB VRD - FP -Adult SB Climbing Competitions Climbing Competitions 5-8p 5:30 — 8:30 p 5:30 — 8:00 p 5:30 — 8:00 p GRFA-Construction VRD AF: Fly Fishing GRFA-Construction GRFA-Construction GRFA-Construction GRFA-Construction Competition 8a-3p GRFA-Construction 9 10 11 12 13 14 15 VRD - FP -Adult SB VRD - FP -Adult SB VRD - FP -Adult SB VRD - FP -Adult SB VRD — FP & AF King of Mtn VRD — FP & AF King of Mtn VRD AF: Parking 5:30 — 8:00 p 5:30 — 8:00 p 5:30 — 8:00 p 5:30 — 8:00 p Volleyball 7a-8p Volleyball 7a-8p Lot=Summer Mtn. Games VRD — AF — Vail Soccer Club VRD — AF — Vail Rugby VRD — AF — Vail Soccer VRD — AF — Vail Rugby Club VRD — FP Baseball Camp Climbing Competitions 5-8p Club 5-8p Club 5-8p 5-8p 9am — 3pm VRD — FP Baseball Camp VRD — FP Baseball Camp VRD — FP Baseball Camp VRD — FP Baseball Camp WF — Children's Chorale 7p GRFA-Construction 9am — 3pm 9am — 3pm 9am — 3pm 9am — 3pm Gates open at 6p 300-400pp GRFA-Construction VRD — AF - King of Mtn. GRFA: HSN#1 6:30p setup PD/VMS Paid Parking 4p-8p Closed to construction Closed to construction Closed to construction Closed to construction parking from 6am to 3pm parking from 6am to 3pm parking from 6am to 3pm parking from 6am to 3pm Free to SE users Free to SE users Free to SE users Free to SE Users 4/16/2 13 2�;�6,;�� 4/11/13 SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY 16 17 18 19 20 21 22 VRD - AF King of Mtn VRD - FP -Adult SB VRD - FP -Adult SB VRD - FP -Adult SB VRD - FP -Adult SB BFAG - Yoga in the VRD AF Rugby Match Volleyball 7a-8p 5:30 — 8:00 p 5:30 — 8:00 p 5:30 — 8:00 p 5:30 — 8:00 p Gardens; 9- 10:15 a 1 p-4p VRD — AF — Vail Soccer Club VRD — AF — Vail Rugby VRD — AF — Vail Soccer VRD — AF — Vail Rugby Club BFAG — Wedding; 3- 5-8p Club 5-8p Club 5-8p 5-8p 6pm;60-80-pp (ceremony @ VRD — FP— Warrior Lacrosse VRD — FP— Warrior VRD — FP— Warrior VRD — FP— Warrior 4:30 p) Tournament — 8am to 5pm — Lacrosse Tournament — Lacrosse Tournament — 8am Lacrosse Tournament — 8am VRD — AF — Rugby Match 8am to 5pm — to 5pm — to 5pm — 1 pm -5pm GRFA: HSN #2 —6:30p VRD — AF — Sand Volleyball Closed to construction Closed to construction League 5p — 8p Closed to construction Closed to construction parking from 6am to 3pm parking from 6am to 3pm parking from 6am to 3pm parking from 6am to 3pm Free to SE users Free to SE users Free to SE users Free to SE users PD/VMS Paid Parking 4p-8p 23 24 25 26 27 28 29 VRD - FP -Adult SB VRD - FP -Adult SB VRD - FP -Adult SB VRD - FP -Adult SB VRD — FP — Girls Soccer GRFA: 10a DSO Patrons 5:30 — 8:00 p 5:30 — 8:00 p 5:30 — 8:00 p 5:30 — 8:00 p Academy;9a-3p Event Rehearsal VRD — AF — Vail Soccer Club VRD — AF — Vail Rugby VRD — AF — Vail Soccer VRD — AF — Vail Rugby Club GRFA Dallas Symphony 5-8p Club 5-8p Club 5-8p 5-8p VRD FP lax Shootout Setup Orchestra-Pops 6pm VRD — FP — Girls Soccer VRD — FP — Girls Soccer VRD — FP — Girls Soccer VRD — FP — Girls Soccer GRFA: 10am Closed VRD — AF — Rugby Match Academy;9a-3p Academy;9a-3p Academy;9a-3p Academy;9a-3p Rehearsal 1 p— 4pm GRFA: - Bravo Dallas VRD — FP LAX Shootout BFAG - Yoga in the Gardens; VRD — AF — Sand Volleyball Symphony Orchestra 7a-5p 9- 10:15 a GRFA: HSN #3- 6:30p League 5p — 8p Opening Night Jazz 6pm BFAG — Donor Garden Party LBFP Pic Pav — Rich Brown; VRD FP lax Shootout Setup BFAG - Yoga in the 4-6p 15 pp; HOLD 470-3015 Gardens; 9- 10:15 a Closed to construction Closed to construction Closed to construction parking from 6am to 3pm parking from 6am to 3pm parking from 6am to 3pm Closed to construction Closed to construction Closed to construction Free to SE users parking from 6am to 3pm PD / VMS PD / VMS parking from 6am to 3pm parking from 6am to 3pm PD / VMS Paid Parking 4p-Sp Paid Parking 7a-7p Free to SE users Free to SE users Paid Parking 4p-8p 4/ 16/2013 3� 56,�"�� 4/11/13 2013 FORD PARK SCHEDULE JULY SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY June 30 � 2 3 4 g 6 VRD — FP & AF Lacrosse VRD — FP & AF Lacrosse VRD — FP & AF Lacrosse VRD — FP & AF Lacrosse VRD — FP & AF Lacrosse VRD — FP & AF Lacrosse VRD — FP & AF Lacrosse Shootout 7a — 5pm Shootout 7a — 5pm Shootout 7a — 5pm Shootout 7a — 5pm Shootout 7a — 5pm Shootout 7a — 5pm Shootout 7a — 5pm GRFA Dallas Symphony GRFA 10a closed rehearsal VRD: AF Vail Rugby Club Orchestra— Classical 6pm GRFA Dallas Symphony 5-8p BFAG — Behind the Music 5p GRFA —Patriotic Concert — Orchestra Piano 6 50 gates open at 12:30pm; GRFA: Closed rehearsal p pp GRFA-Closed rehearsal 10a GRFA- BRAVO DSO Piano Tickets on sale for July 4t" concert at 2pm Philadelphia Latin Jazz 10a TPO Cirque 6pm 6p concert„ free parking from GRFA: HSN #4- 6:30p GRFA —Closed rehearsal 10a VRD - FP -Adult SB Opening Night Bravo 6pm VRD — AF & FP — Vail 7a-9:30a for purchasers. . Dallas Symphony Orchestra 5:30 — 8:00 p BFAG - Yoga in the Gardens; Lacrosse Elite Shootout Classical Bravo 6p VRD: AF Vail Rugby Club g_ 10:15 a LBFP Bravo! Guild Picnic Men's and Women's;7a-5p BFAG - Yoga in the 5-8p 2:30p-4:30p 35-40 p. Frank VRD — AF & FP Men's Gardens; 9- 10:15 a VRD — AF — Sand Closed to construction Strause 926-1441 Masters 7a-5p Volleyball League 5p — 8p parking from 6am to 3pm Closed to construction Free to SE users Closed to construction Closed to construction parking from 6am to 3pm Closed to construction Closed to construction parking from 6am to parking from 6am to 3pm Free to SE users Closed to construction parking from 6am to 3pm parking from 6am to 3pm 3pm Free to SE users Free to SE users parking from 6am to 3pm Free to SE users Free to SE users Free to SE users PD/VMS PD/VMS PD/VMS PD/VMS PD/VMS pD/VMS PD/VMS Paid Parking 7a-7p Paid Parking 7a-7p Paid Parking 7a-7p Paid Parking 7a-7p Paid Parking 7a-7p paid Parking 7a-7p Paid Parking 7a-7p 7 8 9 10 11 12 13 VRD — FP & AF Lacrosse VRD - FP -Adult SB VRD - FP -Adult SB VRD - FP -Adult SB VRD - FP -Adult SB GRFA — Bravo! Vail 10a- Shootout 7a — 5pm 5:30 — 8:00 p 5:30 — 8:00 p 5:30 — 8:00 p 5:30 — 8:00 p TPO Patrons Rehearsal VRD: AF Vail Soccer Club VRD: AF Vail Rugby Club VRD: AF Vail Soccer Club 5- VRD: AF Vail Rugby Club GRFA: Closed rehearsal 10a Event 10a, TPO-Verdi 6pm 5-8p 5-8p 8p 5-8p Philadelphia Vocalsl Bravo VRD — AF Rugby Match BFAG - Yoga in the VRD — AF — Sand 6pm 1 p-4p GRFA: Closed rehearsal Gardens; 9- 10:15 a GRFA: HSN #5- 6:30p GRFA; Closed rehearsal 10a Volleyball League 5p — 8p BFAG - Yoga in the Gardens; BFAG Bravo! Vail Pre- 10a GRFA-Hold for Gretta Philadelphia Classical Bravo BFAG — Chef in the 9- 10:15a Concert Talk, Children's TPO Classical Bravo 6pm 6pm Gardens 12 noon BFAG Bravo! Vail Pre-Concert Garden 5p Talk, Children's Garden 5p TRIPLE BYPASS (passing through) Closed to construction Closed to construction Closed to construction parking from 6am to 3pm parking from 6am to parking from 6am to 3pm Closed to construction Free to SE users 3pm Free to SE users Free to SE users parking from 6am to 3pm PD / VMS Closed to construction Closed to construction Free to SE users PD /VMS PD / VMS Paid Parking 4-8p parking from 6am to 3pm parking from 6am to 3pm Paid Parking 7a to 7p Paid Parking 4-8p Free to SE users Free to SE users PD / VMS PD / VMS Paid Parking 4p-8p 4/16 013 Paid Parking 4-8p 4'I ;Sc�r��' 4/11/13 SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY 14 15 16 17 18 19 20 VRD - FP -Adult SB VRD - FP -Adult SB VRD - FP -Adult SB VRD - FP -Adult SB VRD- FP — Tetra Brazil Soccer GRFA — Rehearsal 10a GRFA-Free Family Concert 5:30 — 8:00 p 5:30 — 8:00 p 5:30 — 8:00 p 5:30 — 8:00 p Camp 9a-4p NYPO 6p — Classical 11:OOa VRD: AF Vail Soccer Club VRD: AF Vail Rugby Club VRD: AF Vail Soccer Club 5- VRD: AF Vail Rugby Club VRD-AF-FP Vail Invitational GRFA Gretta Set Up 1 p, 5-8p 5-8p 8p 5-8p GRFA — NYPO 6p — Classical Soccer 8a-3p COURAGE Performance 7p VRD- FP — Tetra Brazil VRD- FP — Tetra Brazil VRD- FP — Tetra Brazil VRD — AF — Sand BFAG - Yoga in the Gardens; CLASSIC (passing through LBFP — Pic Pav — Cleary Soccer Camp 9a-4p Soccer Camp 9a-4p Soccer Camp 9a-4p Volleyball League 5p — 8p 9- 10:15 a — going west to east) picnic; 50 pp; 1-4pm; HOLD VRD — AF — Xcelerate VRD — AF — Xcelerate VRD — AF — Xcelerate VRD- FP — Tetra Brazil BFAG Jones/Hoss Wedding Lacrosse Camp 9a-3p Lacrosse Camp 9a-3p Lacrosse Camp 9a-3p Soccer Camp 9a-4p 12-3p 30pp Overnight camp — 5p -dark Overnight camp — 5p - Overnight camp — 5p -dark VRD — AF — Xcelerate Closed to construction Closed to co TRIPLE BYPASS (passing BFAG - Yoga in the dark Lacrosse Camp 9a-3p parking from 6am to 3pm BFAG Bravo! Er-Concert through) Gardens; 9- 10:15 a . Overnight camp — 5p -dark Free to SE users Talk 5p GRFA — Gretta GRFA: HSN #6-; 6:30p Construction parking from Performance 7p 700-800pp BFAG — Chef in the PD / VMS 6am to 3pm Free to SE Managed Parking Closed to construction Gardens 12 noon Paid Parking 4p-8p users Closed to construction Managed Parking parking from 6am to GRFA — NYPO load in parking from 6am to 3pm 3pm Free to SE users PD / VMS Free to SE users Closed to construction Paid Parking 4p-8p parking from 6am to 3pm PD / VMS Free to SE users Paid Parking 4-8p 21 22 23 24 VRD - FP -Adult SB 25 GRFA — NYPO 26 27 GRFA — NYPO Classical VRD - FP -Adult SB VRD - FP -Adult SB 5:30 — 8:00 p Classical Bravo 6pm GRFA — NYPO Classical GRFA — VIDF load in 6pm 5:30 — 8:00 p 5:30 — 8:00 p VRD: AF Vail Soccer Club 5- VRD - FP -Adult SB 6pm — Closing Night BIG VRD FP&AF Kick it 3v3 VRD-Vail Invitational Soccer VRD: AF Vail Soccer Club VRD: AF Vail Rugby Club 8p 5:30 — 8:00 p GRFA — VIDF Load in 10pm soccer 7a-7p 8a-3p 5-8p 5-8p GRFA — NYPO Broadway VRD: AF Vail Rugby Club and NYPO load out 8:30pm GRFA —VIDF Hold VRD FP Sports Camp/ 9a- Night Bravo 6pm 5-8p(not on East Field of VRD FP&AF Kick it 3v3 soccer VRD — AF Volleyball courts- 4p Xcelerate Lax Camp; VRD: AF Pepi's Soccer Club FP) 7a-4p BIG (end by 5pm) Volleyball League 5:30p-8p AF 5p-8p Week 2 5-8p VRD — AF — Sand BFAG - Yoga in the Gardens; Closed to construction VRD - FP -Adult SB Volleyball League 5p — 8p 9- 10:15 a parking from 6am to 3pm VRD FP Sports Camp /9a- 5:30 — 8:30 p(not on East VRD FP Sports Camp 9a- BFAG Bravo! Pre-Concert Talk Closed to construction 4p Xcelerate Lax Camp; AF GRFA: /HSN #7- Urban Field of FP) 4p Xcelerate Lax Camp; 5p parking from 6am to 3pm 5p-8p Week 2 Dance Battle; 6:30p VRD FP Sports Camp 9a-4p AF 5p-8p Week 2 PD / VMS Free to SE users GRFA — VIDF —Light Hang Xcelerate Lax Camp; AF 5p- VRD FP&AF Kick it 3v3 Paid Parking 7a-7p BFAG - Yoga in the Closed to construction 8p Week 2 soccer set-up PD / VMS Gardens; 9- 10:15 a parking from 6am to Closed to construction BFAG — Chefs in the Closed to construction Paid Parking 4-8p 3pm Free to SE users parking from 6am to 3pm Garden 12 noon parking from 6am to 3pm Closed to construction Free to SE users BFAG — Garden Party 4-6p parking from 6am to 3pm PD / VMS Closed to construction PD/VMS Free to SE users Paid Parking 4-8p PD/VMS parking from 6am to 3pm Paid Parking 7a-7p Paid Parking 4p-8p Free to SE users PD/VMS 4/16 013 Paid Parking 4p-8p 5 I ; s c;� �-;� �' 4/11/13 SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY 28 29 30 31 GRFA — VIDF Opening VRD - FP -Adult SB VRD - FP -Adult SB Night-7:30p 5:30 — 8:00 p VRD - FP -Adult SB 5:30 — 8:00 p VRD FP&AF Kick it 3v3 VRD: AF Vail Soccer Club 5:30 — 8:00 p VRD: AF Vail Soccer Club 5- soccer 7a-7p 5-8p VRD: AF Vail Rugby Club 8p 5-8p VRD — AF Volleyball courts- Volleyball League 5:30p-8p VRD FP Sports Camp 9-4 VRD FP Sports Camp 9-4 VRD FP Sports Camp 9-4 Closed to construction GRFA — VIDF Performance parking from 6am to 3pm 7:30p BFAG - Yoga in the Closed to construction Gardens; 9- 10:15 a parking from 6am to PD/VMS 3pm Free to SE users Paid Parking 7a-7p Closed to construction parking from 6am to 3pm Free to SE users PD/VMS Paid Parking 4-8p 4/ 16/2013 6� 56,�"�� 4/11/13 2013 FORD PARK SCHEDULE AUGUST SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY 1 2 3 VRD - FP -Adult SB VRD-FP Sports Camp 9a-4p GRFA- GRFA-International 5:30 — 8:00 p GRFA-International Evenings II, 7:30p VRD: AF Vail Rugby Club Evenings I, 7:30p BFAG — Membership Drive 5-8p BFAG - Yoga in the all day VRD FP Sports Camp 9-4 Gardens; 9- 10:15 a VRD — AF — Sand Volleyball COPPER TRIANGLE League 5p — 8p (passing through west to GRFA — VIDF — Hold east) BFAG — Chef in the Gardens; noon Closed to construction LBFP — Picnic Pavilion - parking from 6am to 3pm Closed to construction Shelley Nakiamen — 40 pp; Free to SE users parking from 6am to 3pm 3pm to 6:00 Free to SE users PD/VMS Paid Parking 4-8p PD / VMS Paid Parking 4p-8p 4 5 6 7 8 9 10 GRFA — VIDF — Rehearsal GRFA — VIDF Performance GRFA — Dance for $20.13- GRFA — VIDF — Rehearsal GRFA — VIDF — GRFA — VIDF — GRFA — VIDF — 7:30 p.m. 7:30p VRD - FP -Adult SB 7:30 Performance 7:30 Performance 7:30 Performance VRD - FP -Adult SB VRD - FP -Adult SB 5:30 — 8:00 p VRD - FP -Adult SB VRD: AF Pepi's Soccer VRD — AF — Rugby Match; VRD — FP - AF Vail 5:30 — 8:00 p 5:30 — 8:00 p VRD: AF Vail Soccer Club 5:30 — 8:00 p Club 6-8p 1 p-4p Invitational Soccer 9 am — 3 VRD: AF Vail Soccer Club VRD: AF Vail Rugby Club 5-8p VRD: AF Vail Rugby Club BFAG - Yoga in the LBFP — VRD — Keen Vail pm (Tentative) 5-8p 5-8p 5-8p Gardens; 9- 10:15 a Kids Adventure Race; (60 VRD — AF — Sand Volleyball total children - 30 kids at any VRD — AF Volleyball courts- VRD —camp; 9a-3p League 5p — 8p given time); 7 am to 3 pm Volleyball League 5:30p-8p LBFP — Gregg Picnic; 14 pp; LBFP — VRD — Keen Vail BFAG - Yoga in the 6pm to 7:30 pm Closed to construction Kids Adventure Race Gardens; 9- 10:15 a parking from 6am to 3pm 7:30a-1:30p LBFP — VRD — Keen Vail Free to SE users BFAG — Chef in the Kids Adventure Race Gardens; 12 noon 7:30a-1:30p Closed to construction Closed to construction parking from 6am to 3pm parking from 6am to 3pm Closed to construction Closed to construction Free to SE users Free to SE users parking from 6am to 3pm Closed to construction parking from 6am to 3pm Free to SE users parking from 6am to 3pm Free to SE users PD / VMS PD / VMS Free to SE users Paid Parking 4-8p Paid Parking 4-8p PD / VMS PD/VMS Paid Parking 4-8p PD/VMS Paid Parking 4-8p 4/16 013 Paid Parking 4-8p 7�i.��:�c�� 4/11/13 SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY 11 12 13 14 15 16 17 VRD - FP -Adult SB VRD - FP -Adult SB VRD - FP -Adult SB VRD - FP -Adult SB VRD —camp; 9a-3p VRD — AF — Rugby Match; GRFA — VIDF —Load Out 5:30 — 8:00 p 5:30 — 8:00 p 5:30 — 8:00 p 5:30 — 8:00 p VRD AF: DU Men's Soccer 1 p-4p Master Class VRD: AF Vail Soccer Club VRD: AF Vail Rugby Club VRD: AF Vail Soccer Club VRD: AF Vail Rugby Club Pre Season Training 8a-9p VRD-FP-Trans Rockies 5-8p 5-8p 5-8p 5-8p VRD — Clay Court Tennis Camping. LBFP — VRD — Keen Vail VRD AF: DU Men's Soccer VRD — AF — Sand Volleyball Championships all day VRD AF: DU Men's Soccer Kids Adventure Race;(230 VRD —camp; 9a-3p GRFA:HSN #8 — Pre Season Training 8a-9p League 5p — 8p Pre Season Training 8a-9p children and 15 kids at any BFAG - Yoga in the VRD —camp; 9a-3p VRD —camp; 9a-3p BFAG - Yoga in the VRD — Clay Court Tennis given time); 7 am to 3 pm Gardens; 9- 10:15 a VRD —camp; 9a-3p VRD AF: DU Men's Soccer Gardens; 9- 10:15 a Championships all day GRFA — Hold for Cascade Pre Season Training 8a-9p Closed to construction Closed to construction West Parking Lot and parking from 6am to 3pm parking from 6am to 3pm GRFA — Hold for Soul Fest Closed to construction Athletic Field parking lot Free to SE users Free to SE users parking from 6am to 3pm Closed for Trans Rockies BFAG - Chef in the Free to SE users camping — use alternative PD / VMS Gardens; 12 noon parking in town Paid Parking 4-8p GRFA— Soul Fest load in And East Parking Lot Open 18 19 20 21 22 23 24 VRD-FP-Trans Rockies VRD - FP -Adult SB VRD - FP -Adult SB VRD - FP -Adult SB VRD - FP -Adult SB BFAG - Yoga in the GRFA — HOLD for VVF Camping. 5:30 — 8:00 p 5:30 — 8:00 p 5:30 — 8:00 p 5:30 — 8:00 p Gardens; 9- 10:15 a GRFA — VVF-12a-8a USA VRD AF: DU Men's Soccer VRD: AF Vail Soccer Club VRD: AF Vail Rugby Club VRD: AF Vail Soccer Club VRD: AF Vail Rugby Club GRFA — HOLD for VVF Pro Challenge Pre Season Training 8a-9p 5-8p 5-8p 5-8p 5-8p GRFA — VVF-12a-11:59p LBFP — pic pav — Blanchette VRD- Colorado Clay Court VRD — AF — Sand Volleyball USA Pro Challenge picnic for 4; 12-4p; VRD — AF Volleyball courts- GRFA: HSN #9- 6:30p 4-7p League 5p — 8p VVF — FP -7a-6p USA Pro VRD AF Rugby Match 1-4p Volleyball League 5:30p-8p LBFP - Mountain Haus GRFA — VVF-7a-11:59p Challenge Closed to construction Employee parry; 11:00 am to USA Pro Challenge BFAG - Yoga in the parking from 6am to 3pm 2:30 pm; 30-40 pp; Tiffany BFAG - Chef in the BFAG Galina/Reinicke Gardens; 9- 10:15 a Free to SE users Loman 476-2434 Gardens; 12 noon Wedding 12-3p 60pp Multiple roads closed & PD / VMS limited access by lower Paid Parking 4-8p bench & BFAG Hold Soccer Field Parking Lot. All Ford Park Parking lots All Ford Park Parking lots All Ford Park Parking lots All Ford Park Parking lots closed for public use closed for public use closed for public use closed for public use Weds morning Aug 21 thru Weds morning Aug 21 thru Weds morning Aug 21 thru Weds morning Aug 21 thru Sat morning Aug 24 Sat morning Aug 24 Sat morning Aug 24 Sat morning Aug 24 4/16 013 8I ;sc�r��' 4/11/13 25 26 27 28 29 30 31 VRD - FP -Adult SB VRD - FP -Adult SB VRD - FP -Adult SB VRD - FP -Adult SB 5:30 — 8:00 p 5:30 — 8:00 p 5:30 — 8:00 p 5:30 — 8:00 p BFAG - Yoga in the VRD AF Rugby Match 1-4p VRD: AF Vail Soccer Club VRD: AF Vail Rugby Club VRD: AF Vail Soccer Club VRD: AF Vail Rugby Club Gardens; 9- 10:15 a 5-8p 5-8p 5-8p 5-8p VRD — AF — Sand BFAG - Yoga in the Closed to construction Volleyball League 5p — 8p Gardens; 9- 10:15 a parking from 6am to 3pm Free to SE users 4/ 16/2013 9� 56,�"�� 4/11/13 2013 FORD PARK SCHEDULE SEPTEMBER SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY 1 2 3 4 5 6 7 VRD - FP -Adult SB VRD - FP -Adult SB VRD - FP -Adult SB VRD - FP -Adult SB VRD — AF — Rugby Match; 5:30 — 8:00 p 5:30 — 8:00 p 5:30 — 8:00 p 5:30 — 8:00 p VRD — FP — Youth Soccer 1 p-4p VRD: AF Vail Soccer Club VRD: AF Vail Rugby Club VRD: AF Vail Soccer Club VRD: AF Vail Rugby Club 3:30 pm -6:00 pm VRD—FP Youth Soccer 5-8p 5-8p 5-8p 5-8p Games 9a-2p VRD — FP — Youth Soccer VRD — FP — Youth Soccer VRD — AF — Sand Volleyball VRD-RMUSSSA Softball Labor Day 3:30 pm -6:00 pm 3:30 pm -6:00 pm League 5p — 8p Tourney FORD PARK ATHLETIC VRD — FP — Youth Soccer GRFA — HOLD for VVF FIELDS- CONSTRUCTION 3:30 pm -6:00 pm BEGINS 8 9 10 11 12 13 VRD — AF: Flag Football 9a- VRD - FP -Adult SB VRD: AF Vail Rugby Club VRD: AF Vail Soccer Club VRD: AF Vail Rugby Club Discrepancies 2p 5:30 — 8:00 p 5-8p 5-8p 5-8p VRD-RMUSSSA Softball VRD: AF Vail Soccer Club VRD — AF — Sand Volleyball Tourney 5-8p League 5p — 8p VRD — AF Valley sports VRD — FP Valley VRD — AF Valley sports Assoc Youth Soccer; 3:30- sports Assoc Youth Soccer; Assoc Youth Soccer; 3:30- VRD — AF Valley sports 6:OOp 3:30-6:OOp 6:OOp Assoc Youth Soccer; 3:30- VRD — Fall Softball 5:30- VRD: AF Pepi's Soccer 6:OOp 8:30p Club 6-8p VRD: AF Rugby 5-8p VRD — AF — 8v8 Soccer 5:30 p — 8p VRD-RMUSSSA Softball Tourne 15 16 17 18 19 20 21 VRD — Fall Softball 5:30- 8:30p 22 23 24 25 26 27 28 VRD — AF Valley sports VRD —A F Youth Soccer 9a- Assoc Youth Soccer; 3:30- 2p 6:OOp 29 30 10 � �� <-a, co �, 4/11/13 2013 FORD PARK SCHEDULE OCTOBER SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY 1 2 3 4 5 VRD —AF Valley sports VRD —AF Valley sports VRD —AF Valley sports VRD - AF Vail Valley Assoc Youth Soccer; 3:30- Assoc Youth Soccer; 3:30- Assoc Youth Soccer; 3:30- Challenge Cup 6:OOp 6:OOp 6:OOp 6 7 8 9 10 11 12 VRD - AF Vail Valley VRD —AF Valley sports VRD — AF Valley sports VRD — AF Valley sports VRD — AF Valley sports VRD — AF Youth Soccer 9a- Challenge Cup Assoc Youth Soccer; 3:30- Assoc Youth Soccer; 3:30- Assoc Youth Soccer; 3:30- Assoc Youth Soccer; 3:30- 2p 6:OOp 6:OOp 6:OOp 6:OOp 13 14 15 16 17 18 19 VRD — AF — 8v8 Soccer VRD — AF Youth Soccer 9a- 5:30 p— 8p VRD — Fall Softball 5:30- VRD — Fall Softball 5:30- VRD — Fall Softball 5:30- 2p VRD — Fall Softball 5:30- 8:30p 8:30p 8:30p 8:30p VRD — AF Valley sports VRD — AF Valley sports VRD — AF Valley sports VRD —AF Valley sports Assoc Youth Soccer; 3:30- Assoc Youth Soccer; 3:30- Assoc Youth Soccer; 3:30- Assoc Youth Soccer; 3:30- 6:OOp 6:OOp 6:OOp 6:OOp 20 21 22 23 24 25 26 VRD — AF Valley sports VRD — AF Valley sports VRD — AF Valley sports VRD — AF Valley sports VRD — AF Youth Soccer 9a- Assoc Youth Soccer; 3:30- Assoc Youth Soccer; 3:30- Assoc Youth Soccer; 3:30- Assoc Youth Soccer; 3:30- 2p 6:OOp 6:OOp 6:OOp 6:OOp 27 28 29 30 31 4/ 16/2013 11 � ��' �:�, �;� . 4/11/13 TOWN OF VAIL '= Commission on Special Events MINUTES: Town of Vail: Commission on Special Events Meeting Town Council Chambers Wednesdav, April 3, 2013 (a� 8:30 a.m. CSE Members Present: TOV Staff Present: Jenn Bruno Sonny Kerstiens Rayla Kundolf Bobby Bank Dave Chapin Barry Davis (*arrived @ 10:20) Sybill Navas, CSE Coordinator Kelli McDonald, Economic Development Manager Others Present: Adam Sutner, MKT Vail/Strategic Consultant to the CSE Clare Hefferren, Callosum Creative/CSE Event Liaison Consultant Katie Tillie and Missy Johnson, Highline Beth Slifer, VLMD Chair Missy Johnson, Katie Tillie, Highline Sports Rhonda July, Soul Fest Ronald Delp, Lone Star Security Leon Fell, King of the Mountain Volleyball Sandra Perrig, Vail Valley Partnership CSE Chair, Jenn Bruno, called the meeting to order at 8:30 a.m. 1. Administrative Items a. Approval of the Minutes of the CSE Meeting of March 6, 2013 ➢ Motion to approve the Minutes of the meeting of March 6, 2013, as presented. M/S/P: Bank/Chapin/Unanimous b. Confirm quorum for May 1 CSE Meeting: Dave Chapin — no, all others confirmed* c. Navas informed the group that there is no money available for any additional special event funding in 2013, and many contracts are beginning to be paid out. The current Financial Spreadsheet will be posted to the Laserfiche site, under Agendas and Support Documentation for the April 3, 2013 meeting. d. Final RRC survey report/update on progress of 2013 attendance research: McDonald reported that survey data for the full year of 2012 has been finalized. Holidaze came in 2"d daily per capita in average daily spending per person, but noted that it take place during the highest spending time of year. She then reported that the 2013 Special Event Attendance Survey is underway, and will include all of the publicly funded events. The following events, which were either not CSE/Meeting Minutes April 3, 2013 Page 1 of 7 4/ 16/2013 surveyed last year, or are first year events in 2013, will also have a full Economic Impact Survey taken. • Winter Mountain Games • Burton • PINK Vail • FEAST! Vail • USA Pro Cycling Challenge CSE members noted that it will be interesting to compare RRC's numbers with those presented by the event producers as part of their recaps. The ongoing survey results will be reported at the monthly CSE meetings, as associated with the scheduled event recaps. 2. Event Liaison Update to the CSE: Hefferren distributed a packet of newspaper clippings illustrating the marketing efforts of many of the recent and upcoming events. a. Taste of Vail: A Tier 2 event that has done a good job, and completed all of the checks on the Marketing Checklist on schedule. She encouraged the CSE to take a look at their Facebook link- where they show 2500 followers. b. Spring Back to Vail: As a Tier 1 event does not need to demonstrate compliance with specific checks, but Hefferren noted that they have done an excellent job to date. c. Feast! Vail: A Tier 2 event, which has completed 3 of 10 targets on the Marketing Checklist and are on schedule to date. Kundolf noted that the proposed logo strongly resembles that of the Taste of Vail. Johnson and Tille stated that they would address the concerns with the Taste of Vail directly. d. Vail America Days: (90 days out): Also, a Tier 2 event in its first year of production by Highline is on target for marketing compliance, with a goal of going live with the website next week. Johnson stated that they want to make sure that they have the brand "right" before setting up. Navas noted that, although the cash funding from the CSE for this event is $40,000, there is an additional $31,500 in the fireworks contract carryover from 2012. 3. VLMD Brand Positioning Update: Incorporating the Health and Well Being Pillar Adam Sutner Beth Slifer spoke a few words of introduction and referring to the strategic planning recommendations of James Chung and the current and old research, stated that the VLMD continues to struggle with how WELLNESS is ever going to fit in with their strategic planning. After several years or effort to initiate programming, they have agreed that is not the VLMD's job. However it remains that the VVMC and the wellness ideal is strategic priority for 2013 and a valuable arena for Vail to be in. Sutner: Presented VLMDAC new wellness branding strategy deck. It's not just Vail concept, it's a national concept. Bank: Was there any thought of using "well being" in the center of diagram? Sutner: Consumer benefit of well being in `living life at a fuller level" — unique to Vail due to combination of physical, cultural and well being. Term "Well being" is not well known or understood enough yet by consumers Kerstiens: How impactful are digital communications? Sutner: Digital space sensibility — lateral enterprises which appeal to Vail as well. Examples: Calistoga, Napa, Arizona. CSE/Meeting Minutes April 3, 2013 Page 2 of 7 4/ 16/2013 Distribution of video in digital domain — serving it on sites where profile seen. Examples: Patagonia.com home page, OutsideMagazine.com Kundolf: We need to take pride in the soul, spirit and history of Vail, and remember that we are accountable. She encouraged the inclusion of the concept of year- round "vibrancy." Sutner: Only succeeds when customer comes to Vail and experience pays it off, the CSE is at the heart- "you create the experiences." Slifer: Agrees with Kundolf. Community passion is what makes Vail different and combined with our other assets is what makes it work and deliver. Bank noted that it is helpful to see how the winter and summer brands have become aligned. McDonald reported of the recent visit by a number of business leaders from Truckee who observed red that "Everyone seems so happy to be here!" Our love as a community shows. Sutner: May-Oct brand is equally powerFul to Winter with a singular message — creates brand integration. Bruno: Enjoys "aspirational." We want people to be here without forcing them to be told it's healthy. Sutner: Work hard, play hard. CSE members were uniformly supportive of the concept as presented. 4. Leon Fell/King of the Mountain Volleyball: Remarking that this is the "biggest event in the valley that no-one knows anything about, he assured the CSE that "we are not forgetting about the tournament itself, we are attempting to create a Special Event around the event and enhance its visibility. Fell: 2012: 575 participating. 68 teams in 2012. 85-95% returnees per year. 2013: Juniors divisions growing — and intend to grow that group. New AVP (Association of VB Professionals) is now launched Fell described event enhancement per the document included in the packet. Venues under consideration: Solaris, Mountain Plaza, Golden Peak under Chair 12. Navas: At Solaris on Saturday, Vail Rocks! Stage facing from North International Bridge including liquor license. Shannon Foley is open to collaboration. If AVP included, "AVP at Vail' within working title of King of the Mountain Open, has a strong marketing visibility. Kerri Walsh (1/2 of the US Olympic multiple gold medalist team of May and Walsh) has agreed to come to Vail during the King of the Mountain Open to help promote the "new" AVP Pro Beach Tour as well as to enhance the growth of the Vail event and promote greater participation in the sport. $15,000 appearance fee for the weekend. Pared down option: Kerri Walsh, John Hyden, Angie Akers at existing courts on the Soccer Field. CSE/Meeting Minutes April 3, 2013 Page 3 of 7 4/ 16/2013 If court in Vail option: Keep court busy by bringing games into the village. Finals Sunday afternoon Kundolf: Thank you. Chapin: Why not Arrabelle ice rink? Fell: Can't get trucks in to Lionshead to bring in the sand. Sutner: There is also Lionshead Yard. Fell: Latest date to sign up for clinics? 2 days prior. Word can get out there quickly for 2013 marketing 5. Restaurant Week Update: Restaurant Group — Brian Nolan This item was tabled as no one arrived to provide the information. 6. FEAST! Vail Update: Highline- Missy Johnson and Katie Tillie Missy Johnson: Overarching brand of Vail culinary or distinct identity for the event? Highline is taking both into consideration. McDonald suggested that they speak to Kristin Yantis, PR representative of both the VLMD and of the Taste of Vail. FEAST! Vail is being recommended to the VLMD as the kickoff for summer push. On April 19 a brief overview to VLMD is scheduled. Highline will provide local marketing efforts; the VLMD will produce the front range and national efforts. Johnson: Agreed. Katie Tillie: Schedule has been announced and website will be released week of April 8. The focus for 2013 is collaboration — food and wine. "One big community" buy-in from restaurants. Examples: Burgers and Bordeaux, Bubbles and brunch. Many restaurants have signed on. Showcase Vail Restaurants and Chefs against "the others." Sutner: Guests Chefs — contracts in communication. Want them for the whole weekend and accessible to guests. VLMD media push on- air begins May 1. Johnson added that to promote full community engagement, they will be pushing all Vail restaurants to include a"Feast!" menu item. McDonald: Go NOW and tell restaurants about event. Get word out now so they are open. Kundolf: One sheeter: Will add Feast! to flier being handed out next week, April 8. Missy to execute. Also doing a teaser postcard piece. Bruno: Cross market with the upcoming spring events- i.e. ask other event producers to post: "I liked Taste of Vail. If you liked that, you'll like Feast! Vail." She also added to make sure that the retailers are "in" as well. Davis arrived at 10:20. 7. Vail HoliDaze Discussion: Adam Sutner Historical reason for the event: Choose Vail and don't make other plans. HoliDaze partner to Snow Daze. Key components have become: Ice Skating show and kid zone. Ranked as #2 daily spend from the Economic Impact study. Vail Mountain is looking at pulling out funding (�150K) CSE/Meeting Minutes April 3, 2013 Page 4 of 7 4/ 16/2013 Options to consider: Vail Resorts focus on Snow Daze & TOV to be 100% accountable for HoliDaze based specifically on community needs — ice show, kid zones, Christmas tree, etc. ballpark $75-100K. Pursue TOVC, sponsorship. Econ Development and TOV staff recommendation is that the event should stay. Should start funding process now. Chapin: For $150K what was Vail Resorts providing? Incremental and concerts. McDonald suggested she and Sutner work with Highline to come to May CSE meeting and bring budget options in collaboration with CSE, and bring ideas and funding recommendations to the table. Kundolf: Community is invested in 4t" of July and HoliDaze. Explore a community co-op in sponsorship with Meadow Drive, etc.? 8. Vail Soul: Status of event production elements Rhonda Jackson updated the CSE on the current status of the production elements for this summer's event, as requested: • Liquor potential partner: Diageo • India Arie 35-50K. Speaking to talent options dial, budget negotiations are underway. "We can deliver on talent, but cannot bring all." • Develop a Friday meet and greet: Acoustic Set. • Local event producer: Laurie Asmussen — contract is secured • Navas: Share Arrabelle Tent use with Jazz Fest to help minimize costs? Jackson: Spoke to Alpine Rental. Pay rental fee, but share set-up/take-down. Also considering Thursday: Cross promotional event for Soul & Jazz — free event — Soul Fest declined due to budget. Will promote Vail Soul Fest in Jazz Fest program • McDonald's, without Youth component of the event, is not interested. • Sponsorship — working on auto sponsor. Confirmed 2 sponsors: McDonalds, Verizon. Seeking for media partnership — Clear Channel • New: Vail Village activation Davis: What brings attendance? Jackson: The new video promotion, DJ's, the artists. Davis: "Location alone won't drive attendance. Vail Village is an enhancement." Bank added that the problem isn't "where to eat," its getting more people here." At 10:45 a.m. ➢ Motion to adjourn into Executive Session pursuant to: 1) C.R.S. §24-6-402(4)(b)(e) - to receive legal advice on specific legal questions; and to determine positions, develop a strategy and instruct negotiators, Regarding: Vail Soul Music Festival M/S/P: Davis/Kundolf/Unanimous At 11:20 a.m.: ➢ Motion to reconvene the regular meeting, and statement that nothing was discussed in the Executive Session that was not noticed. M/S/P: Davis/Kerstiens/Unanimous ➢ Motion to withdraw the $40,000 funding allocation to Legacy Entertainment for the 2013 Vail Soul Music Festival, for the following considerations: o Outstanding debt from 2012 event CSE/Meeting Minutes April 3, 2013 Page 5 of 7 4/ 16/2013 o Concept presented today is significantly different from what was funded o Poor sponsorship development o No confirmed talent o Overall lack of confidence in the operational abilities of the producer o Missed the spirit of where the event should go o Marketing focus changed from National to Local o Lack of financial viability based on historical actions and a proposed 2013 budget that is not viable or realistic M/S/P: Davis/Kerstiens/Unanimous Bruno to advise Rhonda Jackson, Navas will prepare a letter. 9. New Business and Community Input • Bank introduced a suggestion to add competition component w/prize money, similar to the Town Race Series to the Whitewater Kayak event, in order to give it more vitality. Stating that he had spoken to Sean Glackin and that he was excited by the concept, Bank proposed an additional $2,000 in funding • Fell requested additional funding consideration for the previously discussed enhancements to the King of the Mountain Volleyball Tournament. • McDonald noted that there is now a"calendar hole" the weekend of Aug 16-18, based on the cancellation of the Soul Music Fest. • Sutner introduced another opportunity and described an opportunity for Vail to host a casting call for the TV Show "Survivor," which is currently scheduled to take place in Denver. CBS, which will air the program, has indicated an interest in moving the event from Denver to Vail, on the weekend of our choice, filmed, aired on Ch4 and possibly on CBS network. No cost for show - production support to stage. Venue: Possible Solaris ice rink - stations/stunts. Estimated production support -$20K. Can choose any date CSE/VLMD wants in Summer 2013. CSE funding for production / VLMD funding for media buy. Last date May 14 - June 18. FYI: Tough Mudder is Aug 17tn • CSE members reviewed the options for the $40,000 now remaining in the budget: King of the Mountain, Vail Holidaze, Vail Whitewater Kayak Demos and the "Survivor" Casting Call live television programming. ➢ Motion to approve $15,000 for the King of the Mountain Volleyball Tournament in order to secure the talent and provide additional marketing enhancements as presented earlier in the meeting; and contingent on AVP, marketing, timely recaps and updates. M/S/P: Chapin/Kerstiens/Unanimous ➢ Motion to approve $2,000 to the Whitewater Kayaking Demos to provide prize incentives to grow the event. M/S/Motion failed: Bank/Chapin/Chapin and Bank in favor, all others voted against- the motion failed by a vote of 4-2. CSE/Meeting Minutes April 3, 2013 Page 6 of 7 4/ 16/2013 ➢ Motion to hold $2,000 in reserve and consider at request and formal proposal from Alpine Quest Kayak at the May 1 CSE meeting. M/S/P: Chapin/Davis/Unanimous. Adjournment: Motion to adjourn @ 11:55 a.m. M/S/P: Kundolf/Davis/Unanimous Next CSE Meeting: Wednesday, May 1, 2013 @ 8:30 a.m. CSE/Meeting Minutes April 3, 2013 Page 7 of 7 4/ 16/2013 Vail Economic Advisory Council (VEAC) April 9, 2013 MEETING NOTES • VEAC Members Present: Michael Kurz; Brian Nolan; Gordon; Greg Moffet; Rayla Kaufman Laurie Mullen; Pam Stenmark; Chris Romer; Kim Newbury; Mark Kundolf; Bob Boselli; Rob LeVine; Paul Wible; Matt Morgan; Steve • Others Present: Jim Lamont; Derek Schmidt (East West Resorts); Adam Sutner; Kelley Collier; John Stone • TOV Staff Present: Town Manager Stan Zemler; Economic Development Manager Kelli McDonald; • ECO Transit Presentation: Kelley Collier presented an overview PowerPoint to committee members on Spine Service Feasibility Study. The recommendation from the study was to develop a spine network on I-70, supported by a combination of local service types. Each local service type has specific benefits and should be used accordingly. Travel patterns dictate that most support service will need to be local service on Highway 6. Circulator services within communities are appropriate for Vail, Avon, Edwards. Impacts on Vail are that service will continue as is at present, relying on Vail Transit for dispersing passengers. There will be the same stops in Vail and will continue using frontage road to serve the Lionshead stop, as well as the Vail Village transit center. Expresses will continue for moving peak passenger leads. Plan does include peak Vail-Beaver Creek service in winter for 2013. 58% of riders use bus passes and ridership is growing back to the record level of 1 million passengers in 2008 to 750,000 in 2012. ECP Transit is currently in talks with Wolcott MPC developer regarding need of the new community and impact on the ECO Transit system. Health & Wellbeing Presentation: Adam Sutner and Laurie Mullen gave an update with a power point presentation to committee members on the strategic plan from the VLMDAC to integrate health & wellbeing into the brand platform. The background was that a 2008 brand perceptual study done by Reach Advisors identified a persona of mountain traveler highly disposed towards an offering like Vail, including active participants, passionate pursuits, hands on learning orientated and who want to develop and challenge themselves. 2008-2013 the focus has been on recruiting medical groups/tourism, events, enterprises (Arthrex), PR (Vitality Center), Solaris yoga, culinary, small specialty groups/events e.g. Ellen Miller, Chris Carmichael, Living Well Summit, Pink Vail, et. al. John Stone gave a preview of the Living Well Summit scheduled for September in Vail. Vail May — October brand evolution discussion includes integration of health & wellbeing into current brand positioning and still maintaining the integrated year round positioning and the Vail Like Nothing on Earth tag line. Evolve the Vail brand framework so that the role of health & wellbeing is understood, organized and articulated. Create a process designed to move this initiative forward that aligns the stakeholders, frames the brand thinking and creates a communication and creative strategy with measurable results. The new brand positioning works because it keeps Vail in a leadership position and differentiated from the competitive resorts; winds across the brand horizontally; seeks to connect with a new audience not previously "aware" of Vail. Brand goals are to increase Vail's awareness from 89% to 96% and increase NPS score from 82 to 86. Sustaining goals are to increase occupancy 3%; increase sales and lodging tax to exceed annual inflation as measured by CPI; increase group occupancy by 5%; increase destination guests to 60% of the visitor mix and international visitors to 5% of the visitor mix. This presentation will be made to Town Council at the April 16 work session. 4/ 16/2013 • Financial Reports: In Judy Camp's absence Kelli McDonald reported record sales tax collections for the month, year- to-date and season-to-date through February. Specific reports were included in the committee members' packets. • Town Manager Report: Zemler provided the committee members an update on the conference center expenditures, reporting on the status of the Ford Amphitheater and Golf Course Clubhouse projects. The PEC will revisit the Golf Course Clubhouse project at their meeting on Monday, April 22 at 1:00 pm. VEAC and VLMDAC members are encouraged to attend. Other Business: Bob Boselli presented the flyer "Keep Vail Vibrant" that will be distributed to Vail businesses this week to encourage them to stay open during the Spring. Mark Gordon gave an update on the Communitywide Recycling Program under consideration. Kristen Bertuglia will give a detailed report at the May 14 VEAC meeting to committee members. Michael Kurz thanked members for their comments on the special event report and suggested a joint meeting with Jenn Bruno and Adam Sutner in later summer to provide direction prior to CSE funding allocation meetings in November. He also reported on the VVMC Master Plan that was presented to PEC on Monday, April 8. Zemler requested the Golf Course Clubhouse Economic Impact Study be presented at the May 14 VEAC meeting. Greg Moffet requested an Eagle County Planner present the Wolcott Development Plan to VEAC at a future meeting. Mark Gordon requested VHA Board be on a future VEAC meeting agenda for a discussion. • Next Meeting: The next meeting is scheduled for Tuesday, May 14, 2013 at The Antlers. 4/ 16/2013 TU�N�P f�f 4�Ai�."� VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: April 16, 2013 ITEM/TOPIC: Matters from Mayor/Council and Committee 4/ 16/2013 TU�N�P f�f 4�Ai�."� VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: April 16, 2013 ITEM/TOPIC: Executive Session, pursuant to: 1) C.R.S. §24-6-40�4)(b)(e) - to receive legal advice on specific legal questions; and to determine positions, develop a strategy and instruct negotiators, Regarding: Ford Park. PRESENTER(S): Matt Mire 4/ 16/2013 TU�N�P f�f 4�Ai�."� VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: April 16, 2013 ITEM/TOPIC: Adjournment (4:15 p.m.) NOTE: UPCOMING MEETING START TIMES BELOW (ALL ARE APPROXIMATE DATES AND TIMES AND SUBJECT TO CHANGE) THE NEXT REGULAR VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BEGIN AT APPROXIMATELY 12:30 P.M. (or TBD), TUESDAY, APRIL 16, 2013 IN THE VAIL TOWN COUNCIL CHAMBERS FUTURE AGENDA ITEMS: Ongoing agenda items TBD: DRB/PEC updates - Warren - WS - 15 min.; Informad'n Updates Attachments: WS - 15 min.; Executive Sessim items: 30 min.; Consent Agenda: 5 min.; Town Manager Report: 5 min. FUTURE AGENDA ITEMS: Council Contributions - 5/7 Vail Village Info Center - 30 min. - Greg Hall Health Care Reform Overview - WS - Krista - 60 mirr. 5/21 Approval of contractor for operational management of Vail Welcome Center & Host Program - Suzanne - ES - 6/18 Gore Creek Public Sign Campaign - George - WS - 2�in. - TBD Sign Code/Sponsor Vehicle Location - George - WS �5 min. - TBD ERWSD easements - Todd Fessenden - ES - 30 min. -BD 1st reading of Ord #1 - Charter Split - Matt M- E� 30 min. - TBD EPS Economic Study of Vail Golf Course - Greg Hall- WS - 30 min. - TBD ROI Document Presentation - Adam Sutner - WS - 20 rn. - TBD EHU Housing Authority - TBD 2015 WAC construction restrictions discussion - Gea�ge - WS - 30 min. - TBD VVMC/TOV discussion on MOB - Doris Kirschner, VVMC- ES - 30 min. - TBD Strategic Parking Plan discussion - Greg H. - WS 30 min. - TBD Sister City discussion - TBD Open Space Discussion with Toby Sprunk, Eagle County Open Space Director - TBD Discussion of future of RSES - TBD Streaming PEC & DRB - TBD 4/ 16/2013