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2013-05-07 Agenda and Support Documentation Town Council Work Session
NOTE 1 I± 3 M VAIL TOWN COUNCIL WORK SESSION AGENDA VAIL TOWN COUNCIL CHAMBERS 75 S. Frontage Road W. Vail, CO 81657 12:00 P.M., MAY 7, 2013 TOWN QF VAIL� Times of items are approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. Public comments on work session item may be solicited by the Town Council. ITEM /TOPIC: Lunch for Council will be available at 12:00 p.m. (30 min.) ITEM /TOPIC: Elk Meadows and Vail Village Information Center Site Visit (60 min. ) PRESENTER(S): Warren Campbell ITEM /TOPIC: DRB /PEC Update (10 min.) PRESENTER(S): Warren Campbell ITEM /TOPIC: Contribution and Event Funding Discussion (60 min.) PRESENTER(S): Kelli McDonald and Kathleen Halloran ACTION REQUESTED OF COUNCIL: Staff requests that Council review the memo and provide direction on the following questions: 1. Does Council support simplifying and streamlining the process as outlined? 2. Does Council support targeting current levels of funding or prefer a change in levels of funding? 3. Does Council support having Staff review and recommend funding annually as part of the budget process? 4. Would Council like to create a process for capital projects? BACKGROUND: Council contributions and special event funding was a significant topic of discussion during the Council retreat held earlier this year. The purpose of this discussion is to highlight the concepts brought about during the retreat and ask for feedback from Council on any changes to funding policy or procedure prior to the 2014 budget season. ITEM /TOPIC: Review of Remodel Options for Vail Village Welcome Center as Component of Town of Vail Guest Service Enhancement Initiative (45 min. ) PRESENTER(S): Greg Hall and Janet Martin ACTION REQUESTED OF COUNCIL: The Vail Town Council is asked to review the presentation and provide dfi/& Q regarding a preferred remodel option for the Vail Village Welcome Center. BACKGROUND: Since 2010 when the Vail Town Council identified "Improved Guest Service" as a top priority to complement the completion of Vail's redevelopment, staff has been working to address the town's critical role in the delivery of guest services through a phased Guest Service Enhancement Initiative. As such, significant operational and annual capital investments are being made to fund improvements to wayfinding, parking operations and guest facilities. These elements, coupled with investments in marketing and events, are being used to strengthen Vail's overall economic vitality. In January 2011 CommArts /Stantec was selected during a competitive process to assist the town with its goal to expand the quality and integration of services to enhance the guest experience in all seasons. Initial phases of this work have included program and design elements for the Lionshead Welcome Center, phased refinements to the town's wayfinding system and conceptual options for remodel of the Vail Village Welcome Center, which is the focus of this discussion. The 2013 Town of Vail budget includes $1.29 million in the Capital Projects Fund for a remodel of this facility in anticipation of the World Alpine Ski Championships in 2015. Several new design concepts have been prepared for consideration by the Town Council. These designs range from minimal improvements to a phased sequence which build upon themes developed in 2011 during the Conference Center Fund Reallocation process. During that process, the potential for a 3,000 square foot expansion of the building, estimated at $4.8 million, was explored. The remodel initiative was eventually transferred from the Conference Center Fund Reallocation process to the town's Capital Projects Fund at the direction of the Town Council. 6. ITEM /TOPIC: Information Update and Attachments: 1) A gallery hanging system has now been installed in The Grand View. The stainless steel system will allow for users of the room to hang artwork and displays on the north wall without having to hammer into it. It is an unobtrusive and heavy duty track system that will allow for up to 45 pounds per wire and hook to be displayed from the track. Multiple wires and hooks will be used for heavier objects. Here is a link to the Original Gallery System which was installed by the Town Carpenters: http: / /gallerysystem.com/ products /original- gallerysystem/ 2) VLMDAC 2012 Benchmark Memo 3) May 1, 2013 CSE Meeting Minutes and discussion of July 4 Events including Burton recap 4) February 2013 Vail Business Review 5) March 2013 Sales Tax 6) Revised VLMD Brand Positioning 7) COMMUNITY PICNICS: Staff suggests scheduling these for off Council Tuesdays. Locations will be Donovan and Bighorn parks. Those dates are: Tuesday, July 23 - Donovan Park Tuesday, August 13 - Bighorn Park 8) April 2013 Revenue Highlights (15 min.) 7. ITEM /TOPIC: Matters from Mayor.Council and Committee Report (15 min.) 8. ITEM /TOPIC: Executive Session, pursuant to: 1) C.R.S. §24- 6- 40�4)(a)(b) (e) -to discuss the purchase, acquisition, lease, transfer, or sale of property interests; to receive legal advice on specific legal questions; and to determine positions, develop a strategy and instruct negotiators, Regarding: Pending litigation and Town's ownership of commercial unit #3 in Vail Village Plaza Phase V. (30 min. ) 5/7/2013 PRESENTER(S): Matt Mire 9. ITEM /TOPIC: Adjournment (4:25 p.m.) NOTE: UPCOMING MEETING START TIMES BELOW (ALL ARE APPROXIMATE DATES AND TIMES AND SUBJECT TO CHANGE) -------------- - - - - -- THE NEXT REGULAR VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BEGIN AT APPROXIMATELY 12:30 P.M. (or TBD), TUESDAY, APRIL 16, 2013 IN THE VAIL TOWN COUNCIL CHAMBERS FUTURE AGENDA ITEMS: Ongoing agenda items TBD: DRB /PEC updates - Warren - WS - 15 min. Information Updates Attachments: WS - 15 min.; Execrative Session items: 30 min.; Consent Agenda: 5 min.; Town Manager Report: 5 min. FUTURE AGENDA ITEMS: Health Care Reform Overview - WS - Krista - 60 miry. 5/21 RSES $20,000 Grant Update - WS - Kat Lange - 5 min- 5/21 Headshop and Paraphernalia Ordinance - WS- Joe Bathller - 5/21 Ford Park Sport Field Contract Award - ES - Todd 0- 15 min. - 6/4 Plastic Bag Initiative Community Discussion Approval of contractor for operational management of Vail Welcome Center & Host Program - Suzanne - ES - 6/18 Gore Creek Public Sign Campaign - George - WS - 2@rin. - TBD Sign Code /Sponsor Vehicle Location - George - WS 45 min. - TBD ERWSD easements - Todd Fessenden - ES - 30 min. -BD 1st reading of Ord #1 - Charter Split - Matt M - E& 30 min. - TBD EPS Economic Study of Vail Golf Course - Greg Hall- WS - 30 min. - TBD ROI Document Presentation - Adam Sutner - WS - 20 m. - TBD EHU Housing Authority - TBD 2015 WAC construction restrictions discussion - George - WS - 30 min. - TBD VVMC /TOV discussion on MOB - Doris Kirschner, VVMC - ES - 30 min. - TBD Strategic Parking Plan discussion - Greg H. - WS 30 min. - TBD Sister City discussion - TBD Open Space Discussion with Toby Sprunk, Eagle County Open Space Director - TBD Discussion of future of RSES - TBD Streaming PEC & DRB - TBD Vail Village Character Preservation Update - TBD 5/7/2013 rowH Of vn �ii> VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: May 7, 2013 ITEM /TOPIC: Lunch for Council will be available at 12:00 p.m. 5/7/2013 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: May 7, 2013 ITEM /TOPIC: Elk Meadows and Vail Village Information Center Site Visit PRESENTER(S): Warren Campbell 5/7/2013 rowH Of vn �ii> VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: May 7, 2013 ITEM /TOPIC: DRB /PEC Update PRESENTER(S): Warren Campbell ATTACHMENTS: DRB Results from April 17, 2013 PEC Results from April 22, 2013 5/7/2013 rowH Of vn �ii> TOWN OF VA DESIGN REVIEW BOARD AGENDA PUBLIC MEETING April 17, 2013 Council Chambers 75 South Frontage Road West - Vail, Colorado, 81657 MEMBERS PRESENT Tom DuBois Andy Forstl (arrived at 3:00) Brian Gillette Libby Maio Rollie Kjesbo MEMBERS ABSENT PROJECT ORIENTATION 1:00pm SITE VISITS 1. Chamonix Chalets - 2450 Chamonix Lane 2. Stadler Residence - 2703 Cortina Lane 3. Ford Park - 530 South Frontage Road East 4. Villa Valhalla Condominiums - 384 Gore Creek Drive 5. Berry Residence - 424 Forest Road 6. Schmidt Residence - 401 Beaver Dam Circle 7. Four Seasons Resort — 1 Vail Road MAIN AGENDA 3:00pm 1. Berry Residence DRB130078 / 10 minutes Joe Final review of a minor exterior alteration (garage doors, windows) 424 Forest Road /Lot 4, Block 1, Vail Village Filing 3 Applicant: Paiko Trust, represented by Mike Scrivens ACTION: Approved with condition MOTION: Kjesbo SECOND: Gillette VOTE: 5 -0 -0 CONDITION(S): 1. The applicant shall paint all window framing and mullions on the secondary unit to match the color [Regal Brown 059 (Sierra Pacific Windows)] of the new window framing and mullions on the primary unit prior to requesting a final planning inspection. 2. Chamonix Chalets DRB130080 / 10 minutes Warren Final review of a minor exterior alteration (entry decks, stairs) 2450 Chamonix Lane /Vail Das Schone Filing 1 Applicant: Chamonix Chalets HOA, represented by John Martin ACTION: Approved MOTION: Kjesbo SECOND: Maio VOTE: 5 -0 -0 3. Villa Valhalla Condominiums DRB130098 / 10 minutes Warren Final review of an addition (deck enclosures and windows) 384 Gore Creek Drive Units 3, 4, and 8 /Lot K, Block 5A, Vail Village Filing 5 Applicant: 384 Gore Creek Drive Associates and Vail Condominium Corp., represented by Pierce Architects ACTION: Approved MOTION: Kjesbo SECOND: Maio VOTE: 5 -0 -0 4. Four Seasons Resort DRB130076 / 10 minutes 5 /7 /20F%ge 1 Joe Final review of a sign application (building identification sign) 1 Vail Road /Lot 9A -C, Vail Village Filing 2 Applicant: Vail Hotel 09 LLC, represented by David Sorenson ACTION: Tabled to May 1, 2013 MOTION: Kjesbo SECOND: Gillette VOTE: 5 -0 -0 5. Stadler Residence DRB130050 / 15 minutes Final review of a minor exterior alteration (photovoltaic panels) 2703 Cortina Lane /Lot 9, Block A, Vail Ridge Applicant: Peter Stadler ACTION: Tabled to May 1, 2013 MOTION: Kjesbo SECOND: Maio VOTE: 5 -0 -0 6. Schmidt Residence DRB130079 / 15 minutes Final review of a separation request 401 Beaver Dam Circle /Lot 2, Block 4, Vail Village Filing 3 Applicant: Carol Schmidt ACTION: Denied MOTION: Kjesbo SECOND: Gillette VOTE: 5 -0 -0 7. Ford Park DRB130082 / 20 minutes Final review of new construction (trash enclosure) 530 South Frontage Road East /Unplatted Applicant: Town of Vail, represented by Zehren & Associates ACTION: Approved MOTION: Kjesbo SECOND: Maio STAFF APPROVALS Bortz /Schuster Residence DRB130041 Final review of a minor exterior alteration (windows, door) 4695 Vail Racquet Club Drive, Building 8, Unit 3 Applicant: Patricia Bortz, represented by Michael Rowe Joe Warren Warren VOTE: 4 -0 -1 (DuBois recused) Miner Residence DRB130048 Final review of changes to approved plans (door, roof, driveway) 5030 Prima Court, West side /Unplatted Applicant: Todd and Melisa Miner, represented by Danny Swertfeger Sweet Basil DRB130049 Final review of changes to approved plans (patio doors) 193 Gore Creek Drive /Lot A, Block 5A, Vail Village Filing 1 Applicant: Peg Rosenquist, represented by Mark Hallenbeck Sonnenalp Hotel DRB130054 Final review of a sign application (business identification) 20 Vail Road /Lot 1, Block 5E, Vail Village Filing 1 Applicant: Sonnenalp Properties Inc, represented by Sid Schultz Sheridan/Walsh Residence DRB130056 Final review of a minor exterior alteration (doors, windows) 22 West Meadow Drive Unit 260 /1-ot A, Vail Village Filing 2 Applicant: Thomas Sheridan and Vince Walsh, represented by Michael Sanner 5 /7 /20F%ge 2 Warren Warren Warren Warren Warren Beard Residence DRB130059 Final review of a minor exterior alteration (deck expansions) 1275 Westhaven Circle Unit A/Lot 46, Glen Lyon Subdivision Applicant: Stanley and Bonnie Beard The Little Diner DRB130072 Final review of a sign application (window signs) 616 West Lionshead Circle Unit 204 /Vail Lionshead Filing 4 Applicant: J. Brian Little Orvananos Residence DRB130074 Final review of an addition (bathroom) 1736 Golf Lane Unit 63 /Unplatted (Vail Golf Course Townhomes) Applicant: Manuel Orvananos, represented by Jeff Lutz Warren Warren Warren Poganski Residence DRB130075 Warren Final review of minor exterior alteration (door /windows) 2875 Manns Ranch Road Unit C -4 /1-ot 1, Block 1, Vail Village Filing 13 Applicant: Grace and Gregory Poganski, represented by Ed Turnbull Bridge Street Investments LLC DRB130077 Warren Final review of an addition (closets) 278 Hanson Ranch Road Unit 403 /1-ot A &B, Block 2, Vail Village Filing 1 Applicant: Bridge Street Investments LLC, represented by Bryan Johnson Blum Residence DRB130081 Joe Final review of a minor exterior alteration (roof, doors, windows, decks) 1460 Ridge Lane /Lot 5E, Ridge at Vail Applicant: Marc P Blum, represented by Greg Dennis Vail Racquet Club DRB130083 Joe Final review of a minor exterior alteration (artistic element on top of pool fence) 4695 Racquet Club Drive /Unplatted Applicant: Racquet Club Owners Association, represented by Steve Loftus Brownstein Residence DRB130084 Warren Final review of a minor exterior alteration (window) 1452 Buffehr Creek Road/ Lot 1, Cliffside Applicant: Don Brownstein, represented by Harvey Robertson Ryan Residence DRB130085 Joe Final review of a minor exterior alteration (fireplace /chimney vent) 4682 Meadow Drive Unit #13 /Unplatted Applicant: Mark Ryan, represented by Lonnie Hoppe The applications and information about the proposals are available for public inspection during regular office hours in the project planner's office, located at the Town of Vail Community Development Department, 75 South Frontage Road. Please call 479 -2138 for information. Sign language interpretation available upon request with 24 hour notification. Please call 479 -2356, Telephone for the Hearing Impaired, for information. 5/7/20F%ge 3 TOWN OF VA1t' PLANNING AND ENVIRONMENTAL COMMISSION April 22, 2013 at 1:00pm TOWN COUNCIL CHAMBERS / PUBLIC WELCOME 75 S. Frontage Road - Vail, Colorado, 81657 MEMBERS PRESENT MEMBERS ABSENT Bill Pierce Susan Bird Henry Pratt Luke Cartin Pam Hopkins John Rediker Michael Kurz 90 minutes A request for the review of amendments to a conditional use permit, pursuant to Section 12 -16- 10, Amendment Procedures, Vail Town Code, to allow for the redevelopment of the Vail Golf Course Club House (i.e. accessory buildings, permanent and temporary, and uses customarily incidental and accessory to permitted or conditional outdoor recreational uses, and necessary for the operation thereof, including restrooms, drinking fountains, bleachers, concessions, storage buildings, and similar uses), located at 1775 Sunburst Drive /Lot 3, Sunburst Filing 3 and Unplatted Parcels (a complete metes and bounds description is available at the Community Development Department Office), and setting forth details in regard thereto. (PEC120036) Applicant: Town of Vail, represented by Greg Hall Planner: George Ruther ACTION: Approved with condition(s) MOTION: Kurz SECOND: Cartin VOTE: 4 -0 -2 (Pierce & Hopkins recused) CONDITION(S): 1. This conditional use permit approval is contingent upon the applicant obtaining Town of Vail approval of the associated design review applications (PRJ12- 0156). 2. This conditional use permit approval is contingent upon the applicant obtaining Town of Vail approval of the associated prescribed regulations amendment to the allowable building height within the Outdoor Recreation District for a golf course club house (Ordinance No. 21, Series of 2012). 3. This conditional use permit approval is contingent upon the applicant obtaining Town of Vail approval of the associated zone district boundary amendment which allows for the Vail Golf Course parking lot to be zoned Outdoor Recreation District (Ordinance No. 22, Series of 2012). 4. The applicant shall cause the Vail Golf and Nordic Club House Management and Operations Plan, dated April, 2013, to be amended to include the revisions recommended by the Community Development Department and the form of the document shall be revised to ensure it's effectiveness as a legal instrument and guarantee it's enforceability, to be used in the administration of the conditional use permit approval (PEC120036), prior to the issuance of a building permit for any improvements associated with the golf course club house renovation. 5rw1 I 5. The Town of Vail, as owner of the property, through the execution of a lease agreement, shall cause the subject golf course clubhouse use to be managed and operated in accordance with the Vail Golf and Nordic Club House Management and Operations Plan, prepared by the Town of Vail and the Vail Recreation District, dated April, 2013, as amended and approved by the Planning and Environmental Commission on April 22, 2013. Failure by the Town of Vail to operate the subject golf course clubhouse in accordance with the approved management and operations plans and the parking management plan shall be considered a violation of the Vail Town Code (Section 1 -4 -1, General Penalty, Vail Town Code, and Section 12 -3 -9, Compliance, Violations; Penalties). 6. At the conclusion of the first year of operation of the Club House, the Vail Planning and Environmental Commission shall conduct a public hearing to review the effectiveness of this Plan. The operator's neighborhood liaison will inform neighbors included on the neighborhood email contact list of this meeting. 7. Any future amendments to this conditional use permit approval shall be reviewed in accordance with the procedures prescribed by the Vail Town Code (Chapter 12 -16, Conditional Use Permit, Vail Town Code). Commissioners Pierce and Hopkins recused due to conflicts of interest. A motion to enter executive session was made by Kurz, seconded by Cartin. Vote 4 -0 -0. The record was turned off for an executive session to receive input on legal matters. A motion to adjourn the executive session was made by Kurz, seconded by Cartin. Vote 4 -0 -0 George Ruther gave a presentation per the staff memorandum. He highlighted several documents included in the public record. He added that there have been four public hearings before the Commission on this item. He spoke to the role of the Commission and the criteria by which the application shall be evaluated. He then spoke to many of the details of the proposal including the proposed parking counts and how the parking requirement recommended for approval was determined by staff. Staff is recommending approval with conditions. Commissioner Pratt inquired as to the statement of "parking capacity" page 8 of the management plan. There was a question regarding the required parking. George Ruther stated that staff is recommending 158 parking spaces and the management plan states that uses in the clubhouse needing more than 158 parking spaces are not allowed. Commissioner Pratt further inquired as to statements regarding off -site valet at Public Works. Tom Braun, representing the Town of Vail, further spoke to the management plan statements regarding off -site parking at Public Works. He began the power point presentation by stating that the applicant is looking to remodel the existing clubhouse to address several concerns with the existing structure. The proposal is to maintain the existing uses. The proposed application has been amended several times throughout the process to address concerns of the neighborhood. He then spoke to the specifics of how parking for the land uses would occur and not impact Sunburst Drive. The management plan has been amended to be clearer with many "may" statements changing to "shall ". The capacity of the land uses is increasing from 120 to 160 5rw1 �, attendees. There are currently 112 stripped parking spaces. The plan includes 125 stripped spaces and with valet parking the count increases to 158 parking spaces. Commissioner Kurz made a comment regarding the use of tents on the site. He spoke to the current procedure is to have any request for a tent go before the review of the full board which includes the Town Manager. Commissioner Cartin asked for clarification regarding whether or not the 158 parking spaces included the parking at the Public Works department. Tom Braun explained that the 158 did not include the public works spaces. Any spaces at Public Works were in addition to the prescribed requirement. Commissioner Pratt inquired as to the occupancy load of the existing banquet facility. Martin Haeberle, Chief Building Official, spoke to how egress affects the occupant loading. He also spoke to how occupant load is affected by how the space is used (tables, dancing, etc.) Commissioner Pratt inquired as to the current occupancy load for the existing banquet room. Martin Haeberle said he could calculate the occupancy if we had the size of the room. It was identified that the space is approximately 2,600 square feet, and 1 occupant is allowed per each 7 square feet. Commissioner Kurz spoke to the Commission not having any role in the determination of the covenants. Rob Levine, General Manger of the Antlers Lodge, spoke to the effectiveness of letting attendees know ahead of time about the parking situation and many will choose to use our mass transit system. He feels it is in the best interest of the community to have top drawer facilities in the Town. Gretchen Busse, representative of Sunburst Drive. She is glad the occupancy is down to 160 occupants. Does the 160 capacity include the outside areas? Tom Braun stated that 160 is 160. Ms. Busse continued by inquiring as to who would be the operator and would they be in charge of valet and enforcement of the management plan. Tom Braun stated that the operator would be responsible. Ms. Busse asked how the management plan would be enforced. She spoke to how the police department does not respond to calls regarding parking on Sunburst and noise. Steve Collis, Holland and Hart, attorney for several of the neighbors, spoke to how he believes the project is a square peg in a round hole. He spoke to how many people choose not to use valet, so how will this be insured. He continued by speaking to how the provided parking of 158 parking spaces does not account for any unforeseen events. He added that beyond attendees there are pedestrians and bikers which need to taken into consideration. He stated that he has heard at the hearing that the occupancy will be limited to 160 attendees, but it is not in writing. He spoke to the average of 15 to 20 events per year and that is increasing to 50 to 60 along with 5171 3 a maximum attendee increase. The homeowners will be materially injured by the proposal which will have events three to four days a week throughout the summer. Art Abplanalp, attorney representing several owners of Sunburst Drive, spoke to the criteria that are to be used for evaluating a conditional use permit. He added that before reviewing the application, there must be a review of the Code to determine if the land use is identified and the process for review. He spoke to the layout of the proposed structure with the golf uses in the basement. He spoke to his confusion over the included management plan which was misleading. He highlighted several sections of the management plan which he believed eliminated several important elements. He spoke to a concern about the lack of the parking when there is a golf tournament with 142 participants, users of the eating and drinking establishments, putting and chipping green. He concluded with stating that if the Commission were considering approval that the application be tabled for adequate public notification. Peter Cook, resident, golfer, former VRD board member, spoke to his concern regarding how passes and memberships are run and the impact/conflict created between late start golfers and tents associated with events. He suggested events should not be permitted to start until later. Pam Stenmark, resident of Vail, spoke to the marketing of Vail and the quality. The current golf course club house is not a good reflection. Every club house she has been to includes a room for weddings and other events. She stated that the community should take advantage of the opportunity to improve the golf club house. Kim Newberry, former Town Council member, spoke to the clarity in the ballot question to renovate all the existing uses. The uses are accessory, incidental, and customary to the golf club house. Sam Maslak, resident of Sunburst Drive, stated that he and other residents and golfers look forward to a renovated golf club house. He is concerned that the process turns into an attempt to construct a convention center which failed a number of years ago. He added that in the past the police have not respond to concerns regarding parking and noise. There will be an increase in use and size of events which he stated is off concern. He does not believe there has been a straight answer on the current occupancy of the banquet room. He suggested that there be a limitation on the number of events during a month. He believes there is inadequate provision in the management plan to ensure compliance with the parking on Sunburst Drive. The issue of tents is still puzzling. Will there be tents allowing for 500 attendees? He asked that the project be turned down. Bob Boselli, business owner in Vail for 22 years, spoke to the biggest motivation to him was the need to improve the golf club house to be of high quality. Commissioner Pratt closed public participation. Tom Braun spoke to the several of the comments raised. He spoke to 160 attendees is 160 attendees. He spoke about tents and where they are anticipated. He added that a graphic map identifying the acceptable locations of tents may be appropriate. Commissioner Pratt inquired as to the use of tents in other locations on the golf course and the process for their use. George Ruther stated that the memorandum suggested defining the acceptable locations for tents. 5176&14 Tom Braun spoke to the management plan that was provided and why certain portions were amended. Commissioner Kurz asked George Ruther if the public hearing was noticed pursuant to the Town Code. George Ruther stated that it was noticed in accordance with the Vail Town Code. Commissioner Cartin asked if there was a current management plan for the golf club house. George Ruther stated that there was not. Commissioner Kurz stated that he had a concern about the lack of the police response. He appreciates the passion around the proposal and they attention on the project to address concerns is clear. He spoke to the Town Code and the need to evaluate the proposal with regard to the criteria. He believes that the proposal is in compliance with the criteria. Commissioner Rediker stated that he agreed with the staff responses to the criteria. He believes the conditional use permit criteria have been met and efforts have been made to address the neighborhood's concern. He has not been convinced that the banquet room is not accessory or not incidental to the golf club house or golf course. Commissioner Cartin stated that analysis by staff has been very thorough. He suggested that if problems arise the Commission can address them in a year pursuant to the recommended conditions. Commissioner Pratt asked that pre- function spaces be added to the management plan when determining the maximum number of attendees. He spoke to a concern about the need for a landscape buffer along the south side of the parking lot. He stated he would support the reduction in the parking count by 4 or 5 spaces in order to get more landscaping adjacent to the residence. He believed the proposed banquet room is accessory and incidental. He was concerned about the issue of "materially injurious" and whether or not the proposal will result in this impact. He expressed concerns about the lack of police response. The proposal results in many positive outcomes such as addressing no parking on Sunburst Drive. He believes the proposal complies with the criteria. The Commission discussed with staff several of the suggested changes to the management plan. On page 6 pre- function would be added to the definition, an image should be added to clearly identified where tents will be permitted within the conditional use permit area. Art Alplanalp, raised a concern about the provision of an amended application and whether an amended application existed for public review. George Ruther stated the development application was and has been available for public inspection at the Community Development Department. Sam Maslak stated his confusion around whether or not the antendees will be limited to a number per each room. There was a question regarding the 160 attendees and whether or not there could be 160 in the defined area and additional in tents out on the site. 517W1 8 2. A request for final review of an amended final plat, pursuant to Chapter 13 -12, Exemption Plat Review Procedures, Vail Town Code, to amend the platted building envelope, located at 1067 Riva Glen Road /Lot 6, Spraddle Creek Estates, and setting forth details in regard thereto. (PEC130011) Applicant: Michael Noell, represented by Mike Foster of Triumph Custom Homes Planner: Warren Campbell ACTION: Table to May 13, 2013 MOTION: Kurz SECOND: Cartin VOTE: 6 -0 -0 3. A request for a recommendation to the Vail Town Council on the adoption of the 2013 Gerald R. Ford Park Master Plan, an assemblage of the 1985 Ford Park Master Plan, the 1997 Ford Park Management Plan, and the 2012 Ford Park Management Plan Amendment, located at 530, 540, and 580 South Frontage Road East /Unplatted, and setting forth details in regard thereto. (PEC130012) Applicant: Town of Vail Planner: George Ruther ACTION: Table to May 13, 2013 MOTION: Kurz SECOND: Cartin VOTE: 6 -0 -0 4. A request for the review of a variance from Section 12 -6E -8, Density Control, Vail Town Code, pursuant to Chapter 12 -17, Variances, Vail Town Code, to allow for an increase in dwelling units per acre to facilitate the construction of two single - family residences, located at 1183 and 1191 Casolar Del Norte Drive /Lots 4 and 5, Casolar Vail, and setting forth details in regard thereto. (PEC130010) Applicant: Todger Anderson, represented by Tom Braun Planner: Warren Campbell ACTION: Table to May 13, 2013 MOTION: Kurz SECOND: Cartin VOTE: 6 -0 -0 5. A request for the review of a variance from Section 12- 713-15, Site Coverage, Vail Town Code, pursuant to Chapter 12 -17, Variances, Vail Town Code, to allow for the construction of additions in excess of the prescribed site coverage; and a request for the review of a major exterior alteration or modification, pursuant to Section 12 -713-7, Exterior Alterations and Modifications, Vail Town Code, to the allow for the construction of additions, located at 225 Wall Street/ Lot B, Block 5C, Vail Village Filing 1, and setting forth details in regard thereto. (PEC130008, PEC130009) Applicant: Wall Street Commercial, LLC, represented by Suman Architects Planner: Warren Campbell ACTION: Table to May 13, 2013 MOTION: Kurz SECOND: Cartin VOTE: 6 -0 -0 6. Approval of April 8, 2013 minutes MOTION: Kurz SECOND: Cartin VOTE: 6 -0 -0 7. Information Update 8. Adjournment MOTION: Kurz SECOND: Cartin VOTE: 4 -0 -0 The applications and information about the proposals are available for public inspection during regular office hours at the Town of Vail Community Development Department, 75 South Frontage Road. The public is invited to attend the project orientation and the site visits that precede the public hearing in the Town of Vail Community Development Department. Times and order of items are 5171 6 approximate, subject to change, and cannot be relied upon to determine at what time the Planning and Environmental Commission will consider an item. Please call (970) 479 -2138 for additional information. Sign language interpretation is available upon request with 24 -hour notification. Please call (970) 479 -2356, Telephone for the Hearing Impaired, for information. Community Development Department Published April 19, 2013 in the Vail Daily. 5176&17 TOWN Of vn' 1[1 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: May 7, 2013 ITEM /TOPIC: Contribution and Event Funding Discussion PRESENTER(S): Kelli McDonald and Kathleen Halloran ACTION REQUESTED OF COUNCIL: Staff requests that Council review the memo and provide direction on the following questions: 1. Does Council support simplifying and streamlining the process as outlined? 2. Does Council support targeting current levels of funding or prefer a change in levels of funding? 3. Does Council support having Staff review and recommend funding annually as part of the budget process? 4. Would Council like to create a process for capital projects? BACKGROUND: Council contributions and special event funding was a significant topic of discussion during the Council retreat held earlier this year. The purpose of this discussion is to highlight the concepts brought about during the retreat and ask for feedback from Council on any changes to funding policy or procedure prior to the 2014 budget season. ATTACHMENTS: Council Contribution Memorandum 5/7/2013 TOWN OF TO: Vail Town Council FROM: Economic Development and Finance Departments DATE: May 7, 2013 SUBJECT: Contribution and Event Funding I. SUMMARY Council contributions and special event funding was a significant topic of discussion during the Council retreat held earlier this year. The purpose of this discussion is to highlight the concepts brought about during the retreat and ask for feedback from Council on any changes to funding policy or procedure prior to the 2014 budget season. II. DISCUSSION Currently, Council contribution funding applications are accepted once per year, so that Council can review the requests in conjunction with the annual operating budget. The Commission on Special Events (CSE) is funded annually as a part of the General Fund operating budget, then seeks proposals from event producers and has an extensive review process to determine funding allocations. In addition, several large events have been funded by General Fund reserves because the funding commitment is outside of annual operating budget parameters. During the retreat, Council discussed the possibility of utilizing categories of events or services to group organizations requesting funding. These categories or "tiers" would receive funding allocations during the annual budget process by way of staff approval of annual applications. The purpose of creating categories is to simplify the funding process and establish parameters around the protection of certain events. These dollar amounts by category are recommended for a two year cycle. The following categories are presented for the purposes of discussion: Tier I — Vail Brand Events: 2013 Budget of $335,600 Events and programs which have been built by solid organizations over a period of time and enjoy regional, national and international recognition for excellence. These events represent the Vail brand at the highest level and the loss of any one of them would have a negative effect. Staff suggests we are at a sustainable level of funding for these events.The customer base includes a significant portion of destination guests and economic impact to the town is profound. Example of these events and programs would include Bravo!, Summer Mountain Games, Vail International Dance Festival and Vail Jazz Festival. Funding of this category would be allocated outside of the CSE annual budget; however the results would be reported to the Commission on 5/7/2013 Special Events as part of the standard recap process and would also be presented to Town Council. Tier II - Extraordinary Events: 2013 Budget of $1,200,000 This category would represent events and programs that would provide the town an opportunity for new or one -time events such as the US Pro Challenge, Burton US Open Snowboarding Championships and the 2015 World Alpine Ski Championships. Funding of this category would be allocated outside of the CSE annual budget; however the results would be reported to the Commission on Special Events as part of the standard recap process and would also be presented to Town Council. The funding for this category would not be automatic each year, but major events and /or programs with the potential to build the Vail brand even further and have a significant impact on the town's economy would be considered on an individual basis. Tier III — Services /Expertise: 2013 Budget of $294,620 This category would fund an aspect of services /expertise that the town does not already provide, supports the TOV physical plant and is appropriate for governmental support. Examples of this category would include support of TV5, Colorado Ski and Snowboard Museum, Betty Ford Alpine Gardens and the Eagle Valley Childcare. The town would no longer require an annual application to be filled out for ongoing operating support, which would be included in the annual budget at a set level each year. This process is intended to cover operating expenses only. Tier IV — Life -Long Learning: 2013 Budget of $25,000 A final category is proposed for life -long learning type of events or programs. Examples of this category might include Vail Symposium, Vail Living Well and Vail Global Energy Forum. Each year these new events or programs would be evaluated during the budget process. After the initial 3 year period of funding this category of events, staff and Council will review the merit of continuing with the category. In -kind Fundinq Regarding annual in -kind funding allocations such as ice time at Dobson Arena or use of Donovan Pavilion /Grand View, staff recommends a staff -level approval. The town would no longer require an annual application to be filled out. Town of Vail 5/7/2013 Page 2 III. ACTION REQUESTED OF COUNCIL Staff requests that Council review the memo and provide direction on the following questions: 1. Does Council support simplifying and streamlining the process as outlined? 2. Does Council support targeting current levels of funding or prefer a change in levels of funding? 3. Does Council support having Staff review and recommend funding annually as part of the budget process? 4. Would Council like to create a process for capital projects? ATTACHMENTS 2013 Council Contribution Spreadsheet Council Retreat Minutes Town of Vail 5/7/2013 Page 3 A A A A A A A B C D E R S T U V W X Y Z AA AB 2013 Contribution Request Spreadsheet TOWN OF VAIL FUNDING REQUEST 2013 Cash Staff Request Recommended Cash 2013 In -Kind Request 2013 In -Kind I Staff Value Recommended In -kind Council Cash I In -Kind GENERAL FUND Contributions: ECONOMIC: General Contribution: To be allocate Bravo! Colorado / New York Philharmonic 85,000 85,000 Discounted k : $7.00/ performance plus 15 spaces at Ford Park 2,100 2,100 85,000 2,100 Bravo! Colorado / Philadelphia Orchestra 85,000 85,000 85,000 Bravo! Colorado /Music Matters Education & Outreach 7,500 7,500 7,500 Bravo! Colorado/ 25th Anniversary Bravo! /Musical Encounter series @ Donovan 10,000 Donovan Pavilion for 3 days & nights 10am day 1 - 10am day 3 10,500 10,500 10,500 Bravo! /Music on the Move Expansion 15,000 Bravo! /2013 Special Orchestra Performance (TBA) 25,000 National Re ertory Orchestra 1,000 1,000 1,000 Vail Farmers' Market PW support 8,000 4,500 4,500 Vail Jazz Festival June 24- Sept 3'12 85,000 50,600 70,600 Colorado Ski Museum 90,000 42,000 rent & 2 person offices ace C& TRC 9,000 9,000 42,000 9,000 Vail Valley Foundation Birds of Prey (Dec. 1-4,05) American Ski Classic Street Beat / Winter Concert Series Vail International Dance Festival Gerald R. Ford Amphitheater (Hot Summer Nights) UCI 2.1 Pro Cycling Event 2015 World Alpine Ski Championships Winter Teva Mtn Games (Feb 8 -10'13 Summer Teva Mtn Games 2Z Nations Event (Golden Peak) TOV buses & drivers * *but only to BC parking areas, not up hill to BC 26,000 20,000 20,000 20,000 Parking vouchers 3,000 3,000 3,000 60,000 60,000 60,000 27,500 27,500 $2,800 police 0 Hot Summer Nights 2,800 2,800 27,500 2,800 175,000 TBD Police, PW, Fire, Full Time staff labor 57,000 40,000 175,000 40,000 250,000 250,000 250,000 PW, Police; use of Grand View Room and parking vouchers 12,000 10,000 10,000 Police, PW support, shuffle bus 25,000 12,000 12,000 375,000 375,000 375,000 Vail Sonposium 2012 part of CSE budget) 75,000 through CSE Gran ondo 2012 part of CSE budget) Vail'S.Wth Anniversary Burton US Open 500,000 250,000 400,000 Taste of Vail / Lamb Cook -off PW support: trash pickup, containers /sin recycling 3,000 2,500 2,500 Eagle Valley Land Trust 5,000 Parking pass for silent auction event: Evergreen Ball 1,100 TOTAL ECONOMIC 1,891,000 1,233,600 159,500 116,400 1,578,600 116,400 EDUCATIONAL Eagle Valley Childcare - annual contribution 48,000 45,000 45,000 Vail 50th DVD / Summit Films Starting Hearts 19,171 Team Transportation - Eagle County School Dist 2,000 Education Foundation of Eagle County 5,000 Use of Donovan Pavilion in May 2013 3,500 3,500 3,500 Red Sandstone Elementary PTO 37,000 20,000 Children's Garden of Learnin Forgiveness on last loan installment (10-year interest free loan 5,000 TOTAL EDUCATIONAL 111,171 45,000 8,500 3,500 65,000 3,500 RECREATION Ski & Snowboard Club Vail Oct 24 - 27, 2013 4 days usage of Dobson October 24 - 27 2013 5,285 2,642 2,642 VVMC Spring Fashion Show & Luncheon Vail Junior Hockey - Nov 2013 Tournament 3 weekends of free ice, use of Donovan 1 night & parking Nov 18 -20 15,391 10,106 10,106 Skating Club of Vail Jul 11 -15'12 & late Dec. '12 free ice - 5 days in uly and 4 days in late December 11,891 6,606 6,606 Special Olympics (Sundays Jan, Feb, Mar, A r'13 42 parking coupons for Sundays from 1/6 thru 4/7 1,050 1,050 1 1,050 Vail Valley Athlete Commission (See item F) 6,000 6,000 6,000 Foresight Ski Guides SOS Outreach 4 parking passes village plus ability to request up to 10 daily coupons 4,650 2,200 2,200 35 single day parking vouchers 875 Eagle Valley Senior Life 2,500 Vail Veterans Program 5,000 5,000 10th anniversary event 5,000 Small Champions of Colorado 36 prking vchers and prking pass for auction 2,000 Colorado Fourteeners Initiative 5,000 5,000 5,000 TOTAL RECREATION 18,500 16,000 39,142 16,000 22,604 SUB TOTAL - CONTRIBUTIONS 2,020,671 1,294,600 207,142 1,659,600 142,504 ARRANGEMENTS and AGREEMENTS: Vail Valley Comm. TV /Ch5 Franchise Fee Capital improvements 70,000 80,000 80,000 AC AD AE 2013 Contribution Request Spreadsheet 2013 Requests Council- Approved 2013 Cash TOWN OF VAIL FUNDING REQUEST Request Staff Recommended Cash 2013 In -Kind Request 2013 In -Kind Value Staff Recommended In -kind Cash In -Kind SUB TOTAL - ARRANGEMENTS and AGREEMENTS 70,000 80,000 80,000 GRAND TOTAL General Fund 2,090,671 1,374,600 207,142 1,739,600 142,504 Real Estate Transfer Tax Fund: Betty Ford Alpine Garden Foundation Operations Water feature improvements 100,000 65,620 2 parking designated parking spaces @ Ford Park 300 300 65,620 300 Eagle River Watershed Sediment -Bio- Monitoring -h2o quality, Riparian Restnion Eagle Valley Alliance for Sustainabilit 97,481 62,000 62,000 6,000 TOTAL RETT 203,481 127,620 300 127,620 300 Grand Total 2,294,152 1,502,220 582,284 1,867,220 142,804 CJt IV O W TOWN OF To: From: Date: Subject 0 VAIL ` Memorandum Town Council Stan Zemler March 18, 2013 Notes from Council retreat 02/26/2013 OPERATING AGREEMENTS 1. "Open Items" Manager /Mayor summarize open items with recommendations /suggestions to put closure to items COUNCIL CONTRIBUTIONS 1. Criteria /Categories a. Economic Current categories are outdated and should be updated to coincide with current Council goals i. Economic Vitality ii. Developing Community — to assist with keeping good employees (housing and childcare facility) b. Education i. RSES, International Dance, Jazz Festival, Bravo c. Health & Well -Being (Where does it fit ?) d. Iconic i. Funding should go to VLMDAC since the funds come from the lodging tax. If the event is successful, the money will grow from the increase in lodging nights, which will fund additional events e. Research and Development — Events that reinforce the brand Wellness Global Forum 2. Best way to manage CSE and VLMDAC a. Research and Development committee made up of VLMDAC member, staff, CSE member, hospital representative, restaurant representative b. Stan and Kelli come back with recommendations i. Developing metrics ii. Source of Funding iii. Concepts 5/7/2013 c. All events to CSE for funding — including Bravo, Jazz and International Dance d. Council has 1 year event funding e. In -kind contributions (Where does this fit ?) f. To recap, ask ourselves "what's wrong with this process" g. The term "iconic events" — toss the word iconic — but consider it's embedded in the brand and a part of your fiber h. Possibly keep a second "pot" of money in Council Contributions i. Revisit the culturally designated list — is it still relevant j. Current funding criteria is pretty general k. Definition of "Protected List:" integral — if the event went away, what would happen? Must contribute to the summer brand — if we had no Bravo!, our brand would be greatly diminished i. Consider length of event ii. Bravo's a month long vs. Mountain Games is 3 -4 days iii. Dance is 10+ days iv. Vail Jazz is 11 -14 concerts V. Vail America Days — 1 day I. There appears to be a certain arbitrariness to funding that's causing objections m. Everything we do should be an economic tool — Kelli's department should have input n. It's important to brand multi -day events — these are things we want to protect o. Can any Council actually "hold the line" on funding p. Look to the model of the Denver facilities tax where three tiers have been established (all are funded by this tax): i. Tier 3 — top tier has a guaranteed level of support ii. Tier 2 - events must re -prove themselves annually iii. Tier 1 - anything new — R &D iv. This has been a successful tool — our labels were just different in ACE q. The overall process will never be "clean" and must be reviewed on an annual basis r. Seed funding for incremental programs — must remain open about economic development s. Look at extraordinary programming t. If you're requesting more $, tell us what has changed u. It's the town's responsibility to support economic development but not BE (!) it — this fund doesn't grow unless YOU (the applicant) grow it v. What is sustainable? w. Kelli to present week per week w/a reasonable multiplier /sales tax and incremental revenue /must measure participation x. Must be at the next level for CSE sophistication y. Staff to provide list of Council Contribution considerations z. Support health /wellness concept Town of Vail 5/7/2013 Page 2 III. SERVICES /SERVICE GROUPS OR SERVICE /EDUCATION 1. Would include Channel 5, which has its own funding through the franchise fee a. BFAG — already fund /cultural and make capital contributions which support our physical plant b. Colorado Ski Museum — already fund /cultural and make capital contributions which support our physical plant c. RSES — make this school so attractive people will want to live here — fundamentally change the product of RSES so it competes with private schools and becomes a literal magnet — apply political pressure to the school board — what is the district's policy on variances to attend RSES — TALK WITH DISTRICT — We don't have enough budget to impact the schools /education. d. Pre - schools (Vail Childcare, CGOL) e. Before /After school programs (already funded by VRD) — but Council could consider supplementing equipment, although that could lead to the school district's lessening their funding — would not be comfortable funding a position 2. Come up with categories that are convenient /understandable for us 3. Fund a service or expertise the town doesn't have /provide — it enhances our "in house" expertise, e.g., horticulturist or historian 4. Use equity as a measurement /a box that can be defended for amenities that are free to the public and provide rest and relaxation — that was #1 on the survey — view the Museum and the Gardens as public art — they are just as important as special events — label them as a service 5. Fund specific dollars for long -term projects that are not subject to the whims of Council — bricks and mortar 6. Use the model of the library with town employees or AIPP with a salaried town coordinator 7. Parks and Museums become a department of the town 8. Consider what it would cost for the town to do the gardens — we're not supporting them to the level they need to provide their service vs. they shouldn't be funded by the government — we're not creating "welfare queens" 9. Must recognize philanthropy and giving has changed dramatically — we must rely on people outside of Vail — this ensures their very high traffic real estate retains its value 10. Does the town have a moral obligation when an entity was started by /applied for by the town 11. Does the town want more ownership? Can the town afford to fund over a long- term basis? Can we commit into perpetuity? 12. This has serious budget implications 13. Daly is comfortable w /current funding levels 14. What is the justification for the difference in funding between BFAG and Ski Museum — doesn't feel equitable — what's the measure — what are the expectations — consistent messaging — add significantly to the overall ambience 15.Andy, Greg, Kevin and Ludi are "yes" on capital funding and special projects /programming Town of Vail 5/7/2013 Page 3 IV. NEW BUSINESS 1. Concern: we've stumbled on approval processes; there is a perception we've given conceptual or quasi approval by allowing applicants To "go though the process" — feels cumbersome and may be unfair to the applicant — what does a decision mean? We're getting a lot of criticism 2. Need 4 hands to proceed — restate the action Council is taking /discipline in the meeting /restate "intent" statements /decide what's really important and concentrate on higher level projects Town of Vail 5/7/2013 Page 4 rowH Of vn �ii> VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: May 7, 2013 ITEM /TOPIC: Review of Remodel Options for Vail Village Welcome Center as Component of Town of Vail Guest Service Enhancement Initiative PRESENTER(S): Greg Hall and Janet Martin ACTION REQUESTED OF COUNCIL: The Vail Town Council is asked to review the presentation and provide direction regarding a preferred remodel option for the Vail Village Welcome Center. BACKGROUND: Since 2010 when the Vail Town Council identified "Improved Guest Service" as a top priority to complement the completion of Vail's redevelopment, staff has been working to address the town's critical role in the delivery of guest services through a phased Guest Service Enhancement Initiative. As such, significant operational and annual capital investments are being made to fund improvements to wayfinding, parking operations and guest facilities. These elements, coupled with investments in marketing and events, are being used to strengthen Vail's overall economic vitality. In January 2011 CommArts /Stantec was selected during a competitive process to assist the town with its goal to expand the quality and integration of services to enhance the guest experience in all seasons. Initial phases of this work have included program and design elements for the Lionshead Welcome Center, phased refinements to the town's wayfinding system and conceptual options for remodel of the Vail Village Welcome Center, which is the focus of this discussion. The 2013 Town of Vail budget includes $1.29 million in the Capital Projects Fund for a remodel of this facility in anticipation of the World Alpine Ski Championships in 2015. Several new design concepts have been prepared for consideration by the Town Council. These designs range from minimal improvements to a phased sequence which build upon themes developed in 2011 during the Conference Center Fund Reallocation process. During that process, the potential for a 3,000 square foot expansion of the building, estimated at $4.8 million, was explored. The remodel initiative was eventually transferred from the Conference Center Fund Reallocation process to the town's Capital Projects Fund at the direction of the Town Council. ATTACHMENTS: Vail Village Welcome Center Memorandum 5/7/2013 0 rowN of vain Memorandum To: Vail Town Council From: Stan Zemler, Town Manager Greg Hall, Public Works Director Suzanne Silverthorn, Community Information Officer Date: May 7, 2013 Subject: Review of Remodel Options for Vail Village Welcome Center as Component of Town of Vail Guest Service Enhancement Initiative PURPOSE The purpose of this discussion is to review conceptual design options for remodel of the Vail Village Welcome Center and to provide Town Council direction regarding a preferred option. II. BACKGROUND Since 2010 when the Vail Town Council identified "Improved Guest Service" as a top priority to complement the completion of Vail's redevelopment, staff has been working to address the town's critical role in the delivery of guest services through a phased Guest Service Enhancement Initiative. As such, significant operational and annual capital investments are being made to fund improvements to wayfinding, parking operations and guest facilities. These elements, coupled with investments in marketing and events, are being used to strengthen Vail's overall economic vitality. In January 2011 CommArts /Stantec was selected during a competitive process to assist the town with its goal to expand the quality and integration of services to enhance the guest experience in all seasons. Initial phases of this work have included program and design elements for the Lionshead Welcome Center, phased refinements to the town's wayfinding system and conceptual options for remodel of the Vail Village Welcome Center, which is the focus of this discussion. The 2013 Town of Vail budget includes $1.29 million in the Capital Projects Fund for a remodel of this facility in anticipation of the World Alpine Ski Championships in 2015. Several new design concepts have been prepared for consideration by the Town Council. These designs range from minimal improvements to a phased sequence which builds upon themes developed in 2011 during the Conference Center Fund Reallocation process. During that process, the potential for a 3,000 square foot expansion of the building, estimated at $4.8 million, was explored (see attached). At the time, the design 5/7/2013 concept included new restrooms, interactive multi -media displays, space for Vail heritage exhibits, gatherings and presentations, as well as an interior connection to the Colorado Ski and Snowboard Museum to further enhance the welcoming experience. The remodel initiative was eventually transferred from the Conference Center Fund Reallocation process to the town's Capital Projects Fund at the direction of the Town Council. The budget had included construction of a vehicular pull off to accommodate oversize vehicles and add ease of access to the Welcome Center. However, in 2012 the application was denied by the Design Review Board and the Town Council and staff allowed the denial to stand. As such, the current concept design estimates do not include the vehicular pull off. EMERGING ROLE OF WELCOME CENTERS The opening of the Lionshead Welcome Center in May 2012, with its 3,250 square foot day lodge component, has set a new standard for delivery of guest services by the Town of Vail. Visitation counts for the period May 2012 through December 2012 totaled 43,878 in the new location, plus another 84,781 guests from Jan. 1 to the end of ski season. These numbers reflect all circulation within the ground floor, including restroom /locker access. This compares with 27,087 visitors who were served in the former Lionshead visitor information space on the South Frontage Road for all of 2011. The Vail Village location served 46,067 guests during the 2012 calendar year. Together, the two centers were responsible for 431 lodge bookings representing more than $80,000 in non - commissioned revenue to the community in 2012. Since its opening, the ground level of the Lionshead Welcome Center has provided an outlet for: • Personalized guest assistance (lodging, dining referrals, activities, wayfinding, mountain information, etc.) • Self -help assistance via brochures, touch screen, What's Happening posters, etc. • Restrooms, lockers and vending machines • Gathering place for groups, families, etc. • Free Wi -Fi • Relaxation /lingering by fireplace • Bus /hotel shuttle waiting area • Brown bag lunch space • Information on road conditions, closures • Television access, such as sports and breaking news • Vail brand awareness via media wall, touch screen, exhibits • 50th Anniversary showcase (history panels, media wall, touch screen) • Special event information via media wall, touch screen, exhibits • Winter- summer cross promotion in collaboration with Vail Local Marketing District, Commission on Special Events and Vail Resorts The planned remodel of the Vail Village Welcome Center (the name of the facility is being updated to reflect recommended wayfinding enhancements) will help solidify the role of the two facilities as the pillars of Vail's ongoing Guest Enhancement Initiative. Town of Vail 5/7/2013 Page 2 To further the town's guest enhancement goals, a competitive bid process for future operation of the Welcome Centers is underway with proposals due to the town on May 15th. Our goal is to produce a measurable differentiation between Vail and its competitors in how guests are welcomed and cared for. As such, the role of the Welcome Centers is to provide a five -star, seamless, singular communications portal for guest relations and services in collaboration with our economic development partners. By creating an environment for a better informed and more comfortable guest, the intended net result will be an increase in guest loyalty and perceived value. IV. EXISTING CONDITIONS OF VAIL VILLAGE WELCOME CENTER The Vail Village Welcome Center has served as a guest portal since its construction in 1990. The main lobby of the Welcome Center is approximately 400 square feet. The facility also houses a 200 square foot enclosed office, a 100 square foot vestibule area and a 100 square foot restroom for staff. There is also an adjoining area of 360 square feet which is being used to showcase Vail's 50th Anniversary. This adjoining space was once used as a Plum TV studio as well as offices for the Vail Valley Tourism & Convention Bureau. The interior of the building is showing its age. Countertops and furnishings are in need of replacement. Walls need to be patched and painted. But more importantly, the facility has become deficient in meeting the elevated role of the Welcome Centers in providing an environment for a better informed and more comfortable guest. Specifically, the building lacks the presence of public restrooms which are essential in providing the sequencing and hospitality cues that are proving to be successful in building visitation at the Lionshead Welcome Center. Therefore, the addition of public restrooms is recommended as a fundamental component for a future remodel. The remodel concepts are described in detail below. V. WELCOME CENTER REMODEL OPTIONS Option 1 — Improvements to Existing Building This option updates the existing building with new window shapes at north entrance, new paint, plantings, furniture and signage on the exterior. The interior is reconfigured with a more efficient /visitor friendly layout. Restrooms are added, simple, new interior finishes (floor, walls, furniture, lighting, signage and graphics), as well as a media wall and virtual concierge feature (similar to Lionshead Welcome Center). Construction Allowance for Option 1 $1.1 M Option 1.A — Cafe Addition to Existing Building Option 1.A incorporates all the improvements listed above for Option 1, and adds a new canopy and covered seating at the north entrance facing the Frontage Road. New banners and signage also enhance the visibility of the building from Town of Vail 5/7/2013 Page 3 the Frontage Road. A glass /metal cafe is added and connected to the building, with the ability to add a casual seating area in the summer for visitors. Construction Allowance for Option 1.A $2.2M Option 1.113 — Cafe Eliminated The Cafe addition has been eliminated from Option1.B; all other improvements as stated above. Construction Allowance for Option 1.13 $1.6M Option 2 — Exterior Elevator and Connection to Ski Museum Option 2 builds on Option 1.A as discussed above, and adds an outside elevator that connects the upper level (Welcome Center) with the lower level (Colorado Ski & Snowboard Museum). The building exterior elevator also creates a visual cue to pedestrians from the south side, and improves the connection to the plaza and adjacent transportation center for additional visitor amenities (restrooms /restaurant /transit). The elevator core becomes a new feature element for the building mass, and allows the inclusion of an outdoor fireplace /gathering place. This option also includes new fagade materials treatment for the Welcome Center and Museum, and a new canopy /awning for the Museum entrance. Construction Allowance for Option 2 Option 2.A — No Cafe $2.7M Option 2.A includes the exterior elevator and elements described in Option 2, but eliminates the cafe (Option 1.13) Construction Allowance for Option 2.A $2.1 M Option 3 — Additional New Space and Interior Connections to Ski Museum Option 3 looks at the prospects of adding 950 square feet to the existing building on the 4" floor, and incorporates all the improvements discussed above, with the exception of the exterior elevator. In this scheme, the exterior elevator is removed, and a modest interior stair and elevator are added to cue the visitor's perception of the connection to the Museum collection. Some new finishes /improvements are contemplated to the museum space to accommodate the stairs and elevator landings. The Welcome Center is expanded to capture the exterior "lookout" area as interior space. Construction Allowance for Option 3 $4.4M Town of Vail 5/7/2013 Page 4 Option 3.A – Add Only 595 Sq. Ft. Same as Option 3, but with less square footage on the 4t" floor of the Welcome Center. Construction Allowance for 3.A $4.3M Option 3.11B – No Cafe Includes the full Option 3 as described, but the cafe addition has been eliminated. Construction Allowance for 3.13 $3.8M Option 3.0 – Add Only 595 Sq. Ft. /No Cafe This configuration is Option 3.A, minus the Cafe amenity. Construction Allowance for 3.0 $3.7M Option 4 – Additional Square Footage, South Facade Treatment & Feature Stair Option 4 is similar to Option 3. However, the total addition adds 1,150 sq. ft. to the Welcome Center on both the 3rd and 4t" floors, and reconfigures the south fagade with double height /operable windows. A feature stair is added to the interior floorplan, as well as an elevator —both to enhance the desired connection between the amenities of the Welcome Center and those of the Museum. The additional square footage allows for a flex space for exhibits in the Welcome Center. Construction Allowance for Option 4 $4.6M Option 4.A – Improvements Without the Cafe Includes all the improvements of Option 4, but deletes the cafe feature. Construction Allowance for 4.A $4.OM Vehicular Pull -off Option The vehicular pull -off for oversize and short -term parking on the Frontage Road it front of the Welcome Center was also priced, as an additional option to any of the above. Construction Allowance for Pull -off $150K Town of Vail 5/7/2013 Page 5 VI. ACTION REQUESTED OF TOWN COUNCIL The Town Council is asked to review the presentation and provide direction regarding a preferred remodel option for the Vail Village Welcome Center. VII. ATTACHMENTS Vail Village Welcome Center Concepts Presentation Conference Center Reallocation Concept Town of Vail 5/7/2013 Page 6 TOWN OF VAIL%I Program Objectives: • Reposition the existing Welcoming Center to enhance the guest experience • Create an immediate curb appeal with a signature look worthy of Vail's superb quality and experience • Increase visitation and encourage guests to spend time in Vail • Clarify all the uses in the general area 5/7/2013 Option 1 - Improvements to Existing Building Construction Allowance $1.1 m Exterior Improvements: • New Window Shapes at Entrance Element • New Paint • New Pots, Plants and Furniture • New Signage • New Museum Graphics Interior Improvements: • New efficient layout • New Bathrooms at Welcome Center • New Interior Finishes: Floor, Walls, Furniture, Lighting, Graphics, Signage • New media screen and virtual welcome desk No physical connection to Museum 5/7/2013 pL R Option 1 IM!'� � OPTION 1- FLOOR PLAN - 1 Entrance; ( �, Total SF -1,630 - No expansion i .,. `` Existing Square Footage: h ' f. 1 - W ,630 s ,.cmd C�[) AL t f:, FULL DISPLAY.WALL 41 -Z r7 d _ _ ~ - -- - - Prepared by commarts C StantK 1112 Pead Street. Boulder CO, 80302 T,, 303 447 8208 °1'303 440 7096 Commartsdesign.com Stantec.com CONCEPT DESIGN January 9, 2013 Oct LL O O � u ¢ O H W 2i u V O 0 o rr 3 Z J > W � (r Q a > Option 1 A -Cafe Addition to Existing Building Construction Allowance $2.2 m Exterior Improvements: • New Window Shapes at Entrance Element • New Paint • New Pots, Plants and Furniture • New Signage • New Museum Graphics • New Entrance Canopy and covered seating, with posts, banners and flags • Cafe addition • New Banners and Post on Frontage Road Interior Improvements: • New efficient layout • New Bathrooms at Welcome Center • New Interior Finishes: Floor, Walls, Furniture, Lighting, Graphics, Signage • New media screen and virtual welcome desk Option 1. B -cafe Eliminated Construction Allowance $1.6 m 5/7/2013 Option 1. A North ��I �ilii I��Jff 6 Restrooms Welcome w ' Desk it oc H u Scr e i Cafe I% een 1 -- w _- 5 rf �L Elevator �k �0 t `4 = I 5/7/2013 Prepared by commarts C StantK 1112 Pearl Street. Boulder CO, 80302 T" 303 447 8208 'A' 303 440 7096 Commartsdesign.com Stantec.com CONCEPT DESIGN January 9, 2013 �.L O Z O 0 Q w o � 0 0 3 a Z a J > W � (r j a Option 1 A AXON LOOKING SOUTHWEST — Planters to screen from parking and create a space for cafe seating New feature glass and metal F &B addition. Internally illuminated and connected with interior of Welcome Center. Colorful umbrellas for summer to capture attention from 1 -70 New covered loggia with underside heating Feature decorative columns with either flags or lights at the top. Seating under canopy Clad existing tower with new - feature material and non - reflective butt- glazed glass system to maximize views into feature chandelier. Roof to remain. New covered entrance with feature columns and WWC sign and Museum sign New zero -curb crosswalk - with embedded pedestrian lights at 24" intervals Option 1: New 25' tall feature pylons with lights on top to frame entrance. Banners to contain seasonal activities. Option 2: 25' post with 7-6")t- 11'-0" banner visible from 1 -70 Ii l r7 3r . -0 eM1 k'� M1 Option 1 A AXON LOOKING SOUTHEAST Option 1 A VIEW OF ENTRANCE LOOKING SOUTH - Option 1: New 25' tall Feature chandelier Existing roof to remain feature pylons with lights on top to frame entrance. Banners to contain seasonal, activities. a r u - - a - �81� W��fFli}rr h�l'fdiCtnllN� @dM�k'.r /2013 Prepared by commarts C StantK 1112 Pearl Street. Boulder CO, 80302 .e� 303 447 8208 'A' 303 440 7096 Commartsdesign.com Stantec.com CONCEPT DESIGN January 9, 2013 O O Z 0 Q w w 0 0 0 3 a z _ Q J > W � (r Q a > Option 1 A VIEW OF ENTRANCE LOOKING SOUTHEAST Sri• s F &B Establishment Signage to face Frontage road. New covered logia with underside heating Feature decorative columns with either flags or lights a the top. Seating under canopy Applied graphics to wall or glass of Historic images from museum. Internally illuminated or surface lit v Information and WWC and Planters with seasonal Museum sign vegetation Automatic door with hot or cold air curtain 1I I X I Prepared by commarts C StantK 1112 Pearl Street. Boulder CO, 80302 .e� 303 447 8208 'A' 303 440 7096 Commartsdesign.com Stantec.com CONCEPT DESIGN January 9, 2013 Lj— o O o w O � o � 0 0 3 a z Q J > W � (r j a VIEW OF FOOD & BEVERAGE ESTABLISHMENT LOOKING SOUTHWEST- Option 1. A Service window Geometry to complement existing building — I I I _ 5/7/2013 Prepared by commarts C Stantec 1112 Pearl Street. Boulder CO, 80302 TE' 303 447 8208 A'303 440 7096 Commartsdesign.com Stantec.com CONCEPT DESIGN January 9, 2013 Lj— o QuW o W O V 11 o � 0 0 3 z W ¢ ja Option 2 —Exterior Elevator &Connection to Ski Museum Construction Allowance Exterior Imorovements: • New Window Shapes at Entrance Element • New Paint • New Pots, Plants and Furniture • New Signage • New Museum Graphics • New Entrance Canopy and covered seating, with posts, banners and flags $2.7m • Cafe addition • New Banners and Post on Frontage Road • New Exterior Elevator with Fireplace • New Facade Material Treatment for Welcome Center & Museum. Including closure of existing windows graphics • New Material for Tall Element at Welcome Center Building • New Museum Canopy and Signage • Banners and posts at steps Interior Imorovements: • New efficient layout • New Bathrooms at Welcome Center • New Interior Finishes: Floor, Walls, Furniture, Lighting, Graphics, Signage • New media screen and virtual welcome desk • Improvements to museum perimeter wall and elevator Option 2 - No Cafe Construction Allowance $2.1 m 5/7/2013 Option 2 VIEW OF SOUTH TERRACE - LOOKING WEST l\lornr nnvororl onrl nnnrlifinnorl Prepared by commarts C StantK 1112 Pearl Street. Boulder CO, 80302 TE' 303 447 8208 'A' 303 440 7096 Commartsdesign.com Stantec.com CONCEPT DESIGN January 9, 2013 O Z O Z 0 Q w w 0 0 0 3 a z _ Q J > W � (r Q a > VVWC VIEW OF LOOKOUT OPTION 2- ENCLOSED SPACE WITH FOLDING WINDOWS AND FIREPLACE I! I Elevator a� z� a Al- OPTION 2 - VIEW OF SOUTH TERRACE - LOOKING NORTHWEST New feature expansion to Welcome Center with folding doors Replace existing handrail with glass to allow better visibility New feature pylon light to mark access to lower level _qq i - I I 5/7/201 t L� Clad existing tower with new feature material and non - reflective but - glazed glass system to maximize views into feature chandelier. Roof to remain. New wood deck to allow draining below f � � I New covered and conditioned space with sliding automatic doors and air curtain. WWC Sign and Information sign a � j �_Y Option 2 AXON LOOKING NORTHEAST f:, 3� r-? a New pylons with New covered lookout area with banners and light folding doors. Cap all top of wall New feature museum canopy, with feature material signage and flanking planters R L - 4, Clad existing tower with new feature material and non - reflective but - glazed glass system to maximize views into feature chandelier. Roof to remain. r--Historic image panels i J New covered and conditioned New pair of feature pylons to space with sliding or folding flank stairs and lookout doors. Typ., both sides. Cleanup ground planting F &B and terrace seating with materials and replace colorful umbrellas with patterned seasonal landscape. Trees to remain VVWC VIEW OF EAST ROOM OPTION 2 - ENCLOSED SPACE WITH FOLDING WINDOWS, FIREPLACE AND HISTORY PANELS Option 3 - Additional New space & Interior Connection to Ski Museum Construction Allowance Exterior Improvements: • New Window Shapes at Entrance Element • New Paint • New Pots, Plants and Furniture • New Signage • New Museum Graphics • New Entrance Canopy and covered seating, with posts, banners and flags • Cafe addition $4.4m • New Facade Material Treatment for Welcome Center & Museum, including closure of existing windows graphics • New Material for Tall Element at Welcome Center Building • New Museum Canopy and Signage • Banners and posts at steps • New additional square footage -950 sf. Interior Improvements: • New efficient layout • New bathrooms at Welcome Center • New interior finishes: Floor, Walls, Furniture, Lighting, Graphics, Signage • New media screen and virtual welcome desk • Improvements to museum perimeter wall and elevator • New Interior stair and elevator • Improvements to interior of museum layout to accommodate elevator /stair • Additional square footage finishes 5/7/2013 Option 3. A -Add Only 595 sq ft Construction Allowance Option 3. B - No Cate Construction Allowance Option 3. C - 595 sq ft / No Cafe Construction Allowance 5/7/2013 $4.3m $3.8m $3.7m OPTION 3 -FLOOR PLAN Total SF -2,780 Existing Square Footage: 1,630 sf. Additional square footage: 950 sf. F &B square footage: 200 sf. I G' I a�� 1� 5/7/2013 �I Old floorplan for reference only OPTION Total SF -2,425 Existing Square Footage: 1,630 sf. Additional square footage: 595 sf. F &B square footage: 200 sf. c------- ---- - - - -�� I � � � it CD D D D D D 1 i s 3. A -FLOOR PLAN 7 fd � 11 Alternate no restrooms. Cafe style seating instead. D CD OCR D D r B0 Ul) LO El f� UOU 1 �B C Prepared by commarts C StantK 1112 Pearl Street. Boulder CO, 80302 -3034478208 -303 440 7096 Commartsdesign.cem Stantec.com CONCEPT DESIGN January 9, 2013 Z 0 O ¢ o z W w O � 0 0 0 U rr 3 Z — a J > W � � Q d > Option 3 VIEW OF SOUTH TERRACE - LOOKING WEST New covered and conditioned space with sliding automatic doors and air curtain. VVWC Sign and Information sign r F,. �r - ,fi A V °I V 5/7/2013 Prepared by commarts C StantK 1112 Pearl Street. Boulder CO, 80302 T" 303 447 8208 °1'303 440 7096 Commartsdesign.cam Stantec.com CONCEPT DESIGN January 9, 2013 Lj_ o p ¢ 0 F— w p � v o � 0 0 3 Z J > W � � Q a > Option 3 AXON LOOKING NORTHEAST 4 New pylons with New covered lookout area with Clad existing tower with new New covered and conditioned New pair of feature pylons to banners and light folding doors. feature material and non- space with sliding or folding flank stairs and lookout New feature museum canopy, reflective but - glazed glass doors. Typ.. both sides. Ca all to of wall Cap p signage and flanking planters system to maximize views into F &B and terrace seating with Cleanup ground planting with feature material feature chandelier. Roof to colorful umbrellas materials and replace Historic image panels remain. with patterned seasonal landscape. trees to remain %111111 4 — - -- - �1 h II � T- Prepared by commarts C StantK 1112 Pearl Street. Boulder CO, 80302 -3034478208 F 303 440 7096 Commartsdesign.cem Stantec.com CONCEPT DESIGN January 9, 2013 Z F 0 O ¢ o z W w O � 0 0 0 U rr 3 Z W � � Q d � Option 3 AvnRi 1 nnv11UC IUnQTU_ CQnnn mi 1 A►_'C QQIn►_'C VIEW FROM EAST MEADOW DRIVE - OPTION 3 Option 3: Includes new enclosed conditioned space with folding or sliding doors Option 3 VVWC VIEW FROM ENTRANCE Folding windows z y History panel Optional Elevator and /or stair to museum 5/7T2913-- I NIN Feature screen tilted to face entrance r I Open upper wall Information desk Interactive screen —0— li W-W�_irJ 7 VVWC VIEW OF LOOKOUT OPTION 3 - SUGGESTED ELEVATOR /STAIR 5/7/2013 rjX Optional Elevator and/or stair to museum WSP oplrs .5-140 r U VVWC VIEW OF LOOKOUT OPTION 3 - ENCLOSED SPACE WITH FOLDING WINDOWS AND FIREPLACE 5/7/2013 Mr. f.0 ho VVWC VIEW OF EAST ROOM OPTION 3 - ENCLOSED SPACE WITH FOLDING WINDOWS, FIREPLACE AND HISTORY PANELS IFIT 5/7/2013 k. ,f In . A .9 ,� r Option 4 - Additional Square Footage, South Facade Treatment &Feature Stair Construction Allowance $4.6m Exterior Improvements: • New Window Shapes at Entrance Element • New Paint • New Pots, Plants and Furniture • New Signage • New Museum Graphics • New Entrance Canopy and covered seating, with posts, banners and flags • Cafe addition • New Museum Canopy and Signage • Landscape at steps • Banners and posts at steps • New additional square footage -1,015 sf. _New additon extends 5' beyond terrace • New south facade with double height windows and operable windows • Interior Improvements: • New efficient layout • New bathrooms at Welcome Center • New interior finishes: Floor, Walls, Furniture, Lighting, Graphics, Signage • New media screen and virtual welcome desk • Improvements to museum perimeter wall and elevator • New Interior stair and elevator • Improvements to interior of museum layout to accommodate elevator /stair • Additional square footage finishes • New Interior elevator to connect with museum • New feature stair 5/7/2013 Option 4. Q - Improvements Without The Cafe Construction Allowance 5/7/2013 $4.0rn Option 4 VIEW FROM EAST MEADOW DRIVE- OPTION 4 Option 4 only encloses center space. Flanking spaces to remain uncovered. Center element to gain height and become lantern at night M! y _ n s i i Y 5/7/2013 i I Option 4 WELCOME CENTER AXON PLAN- 2845 sf. Prepared by commarts C StantK 1112 Pearl Street. Boulder CO, 80302 .e� 303 447 8208 °1'303 440 7096 Commartsdesign.cam Stantec.com CONCEPT DESIGN January 9, 2013 AV'\ I V�i -,:: c O Z O Z 0 Q w w 0 0 0 3 a z _ Q J > W � (r Q a > Option 4 AXON LOOKING NORTHEAST -A s � � New pylons with New covered lookout area with Clad existing tower with new featrlrP banners and light folding doors. material and non - reflective but -gl glass system to maximize views it Cap all top of wall New feature museum canopy, feature chandelier. Roof to remain with feature material signage and flanking planters r-Historic image panels ` I MW `. 47 — New covered and conditioned New pair of feature pylons to space with sliding or folding flank stairs and lookout doors. Typ.. both sides. Cleanup ground planting F &B and terrace seating with materials and replace colorful umbrellas with patterned seasonal landscape. Trees to remain 40 Prepared by commarts C StantK 1112 Pearl Street. Boulder CO, 80302 TEL 303 447 8208 A'303 440 7096 Commartsdesign.com Stantec.com CONCEPT DESIGN January 9, 2013 o z � w o 2i ii- 0 00 �3 a Z _Q J > W � (r j a VVWC VIEW OF LOOKOUT OPTION 4 - ENCLOSED SPACE WITH FOLDING WINDOWS AND FIREPLACE i l•y -f p Option 4 VVWC VIEW FROM ENTRANCE Information desk Open upper wall History panel Folding windows Feature screen tilted to face entrance _ I - „ P 1I � -- I o� i Prepared by commarts C Stantec 1112 Pearl Street. Boulder CO, 80302 T" 303 447 8208 'A' 303 440 7096 Commartsdesign.com Stantec.com CONCEPT DESIGN January 9, 2013 O O Z O w � u H o w v " O 00 �3 a Z� w� a > VVWC VIEW OF EAST ROOM OPTION 4 - ENCLOSED SPACE WITH FOLDING WINDOWS, FIREPLACE AND HISTORY PANELS Option 4 VVWC VIEW OF LOOKOUT s 1. ,r rMALILL Gwathmey Pratt Schultz Lindall Architects. p.c. - 10010 S- Frontage Road west Suite 102 - Vail Colorado 81657 Tel: (970) 476 -1147 + _ Fax: (970) 476 -1612 E -Mail- info@gpstarrhitects -corn www.gps+a rchitects. cowl JAS LU LU AW 44 ^P y} s w a Y f. �s - • - - - � .,, ��„� .yam, ,� . a - r - - i - ' � ►mil _ t �s F-" � ��/ ty L1 , walk 4.` Ccrpynght. 4 3wathmcylf'ratu5chuliz /Grni'ilI Archilaa, P.C. All Rtghlr Ruwe ed -R., ,kxmmnt- srK1 the idws anti imp, nEtvpr ted herein, a% an rnstrwncnt of prof=Kmai SCmm. IS dw pnlpert)' 4 Cruvrhmco•lpraWSchuilrllistdall Amhrtae:ts. RC. aixl ex tart ar he me d, in while tmc in part, ray my rxhcr project x itka t the wntten aut1K.—aon of Fd%wd M. Gwaffi ey. Jr.. _ - Flenry R. Pratt- Sidney Schutu nor Sa>tt D. sandal l Date Revised Sheet Number Va*11 Welcome Heritage Center 5/7/2013 i Gwathmey Pratt Schultz Undall Arichitects, p.c. 1000 S. Frontage Road West Suite 102 Vail, Colorado 81657 Tel: (970) 476 -1147 Fax: (970) 476 -1612 E -Mail: info@gpslarchitects.corn www.gpstarchftects.com MLL OF FAME 244 ea FT. NET T(7rAL 3,735 5Q. Fr. ARE FOOT 3,85b Sa FT: 5/7/2013 Vail Welcome, &Heritage Center v cmnsht G%vh aey(PmIvS6u1UA!D"1 A white= ?.C. AU Rights. Reservcd This 6wuanent, and the tdca' aW signs in vxp.Mted herein, m an in Ur em of prores omw sCm,ce' is the 1.(Vffty of Gwathmeyi PraiVSrhuh7AjrmbJ:1 Architects, P.C. And m nw to be towd, in while Dre m part f.0 any cwhv prn}ect withcwi the µ'nom auLbon ruim 0 F-d—rd M. C'v.athmcy- Jr., Henry !L pral.f. Sidncy Scbuftx, or Date I I- (5 . 4 1 'EaO Revisej2- -, b Sheet Number I I a-U f% �A�.,� i� �l � �+�, +�� � WLORA1, O 51 4 5Noyeb eum mom PLAN �( 1 1 1 l.L al �f�v I // dQh-m f 1J 1 r Mir FYALA. P1'iG W••Uf'lp}y LU -eXWWl e>° t;i'Je1 _� 2 I n, II ��' l ='" r,. � 1 I�aJD Lnr3 l t ■ I I — 1 _ W R5l'10v,t1= LYfi�!y V — a O 314 N — — MAD �— _. nerd - t ... J 'i....'. I Gc S I K w d 6L * .. � f �_.� L tail .x -a -LamRH RICE Hq C GCi ia Ir+ F11=1Ne, ' h1�G P� � tv u��?' ; ` 1— LL Z :ice �(� 1J 1 r L (fl0 -_ °I'' i S n L w �F'I�.'ILi S1W�� _ _ _ - •n l_ =Y ��T •�4T �. B'C]. 4 9/2' 6-T ■ ■A ■■ T! ►\.✓1 )- �y W -10 I/8' 5' -6' Y_'A• 14, -6' TENANT SPACE 4. 5._7 B' 18. �j "" > +sr r r E 7/v sax 8 7/8' AL14H 11401 Lp LU l r r r rr r r rrr 1L r r 'rr "-i t d' ' -' 2' _ R.O ' ` ' ` • 7 -# 3 / 6' -4 1 4' � -2 3/4' 8'_Q Y C RO. I R.O. rrP 7, — I � sr rr r �Yrrr -���_- _ rr `�� rrr r 4mm, Mlr;L Dv C Fy ��' €o. e0, ufa� C�AS.7i ! 324 I f €O €Q. 1 1U €a MOW ' I�� $ rrr 'ri1�t'I TENANT SPACE r.tf stia rr'rr r�.] '✓ - 'i 't, � / S ; l5.hi. 7J A7.. C5 fog 'MECH. RM. -- - -- — !-lam err— _ CYlSPLAY fl7.7_ MLL OF FAME 244 ea FT. NET T(7rAL 3,735 5Q. Fr. ARE FOOT 3,85b Sa FT: 5/7/2013 Vail Welcome, &Heritage Center v cmnsht G%vh aey(PmIvS6u1UA!D"1 A white= ?.C. AU Rights. Reservcd This 6wuanent, and the tdca' aW signs in vxp.Mted herein, m an in Ur em of prores omw sCm,ce' is the 1.(Vffty of Gwathmeyi PraiVSrhuh7AjrmbJ:1 Architects, P.C. And m nw to be towd, in while Dre m part f.0 any cwhv prn}ect withcwi the µ'nom auLbon ruim 0 F-d—rd M. C'v.athmcy- Jr., Henry !L pral.f. Sidncy Scbuftx, or Date I I- (5 . 4 1 'EaO Revisej2- -, b Sheet Number I 5/7/2013 Vail Welcome &Heritage Center 4 &W W&v6VVfto 4o wp-vl,.Psr) 1967 5Q FL i Gwathmey Pratt Schultz Lindall Architects, p.c 1000 S. Frontage Road West Suite 102 Vail, Colorado 81657 Tel: (970) 476-11147 Fax: (970) 476 -1612 E -Mail: info@gpslarchitects.com www. g psl arch itec3s. corn tr W Z W R� � w [Y w v cft O z�- O }Q V W O Z W � v W � � Q J W ec'•npyright GamdhmeynhanlSdrult3� ArdiLmu PC. AM Righb Reacrvod ilia docameot, and she ideas and diwgm inoorpandW berrin, ax as imam ea of prvfeesio®1 sexvwce is the pxopmty of Gwathmey/PmuPSdteBanmdv2 Archhous, P.C. aid is am to be mod, in whole om in pack for ary dhu prop= mdKx t the vmmm tudrai72tim of Edward hi bwaaway. Jr:, Hoary IL Pfau. Sidney Se6Wv- or Swa D. lindaR Date "�jj, �' . 10 Revisj; --1+ ,,,,�00 Sheet Number 2 G{�V ►I.I Tc� NEVv' �i�f V6011 5"O �►i� I eo7 _1 1: } �- Gwathmey t,. Pratt A - Schultz Lindall Architects, p.c. �9 i• r �,r 1000 S. Frontage Road West i6� l 14- N��` 1�E7 Suite 102 ;;_° �•• ---'1- Vail, Colorado Bi657 Tel: (970) 476 -1147 } y` Fax: (970) 476 -1612 s E -Mail: infoQ9pslarchitects.r om a www,gpslarchitects.com I fit 4 =x_Z TAP JTl NCB t V15 r74 D 4. Lq S LU t +v - L p�.l - �--�- r � %••„ -� s P ...L�... �j} — --s -- ,°•�s i� 'c,' "-' —�y _ �s•�,.�� _ , y G R r t , Fsa ` :6' is VY. �' �K•4 � y r . r Ix - r F b - i s F. T "'a s - - � � � � .p. ` { r• F w „n '��`�''" n. i .. .w .. . ..: . .. .. .. � ,., ,� r_ to �, L,~ U1 LLI fa p WWI 7 T7, --� L o LU l r 11 & ■ U ly i _ �..A pCx�r}ngbg . _ _•, a Gwathmc ;+'PratUSchwl6-r1Frnda71 Arv3utuu P.C. 77tis documcni, and � idras atd cSrsigees kwvtpE r W herein, mate itxsmmwnt of pafresi row set} we, is the ptuprm of { 1watl�meyaPrattfSc}iylulilrulaSd Arrhiltds. P.0 eel 6e �sl, ra wh4Ye cxr in patA, rat atahorixatirxi of fidw�td hQ.Owetthmcy ir., Hwry R. I ma, Sidney Scbvltz, ar ?AVE= Sccat R, 1,itxia!] Date F?. 1 Revis� +` Owl P + ' l I N47 `rim TC' r6C6CMt:::7 Vail e Her*Itage e rte r l&+- '�/AjOED'R• ICOW sheet Number 5/7/2013 0 5/7/2013 Vail Welcome &Heritage Center 12 NOW14 ZL9VAnvW exlenwo "onr K-, VAMON LJ Gwathmay Praia Schultz Lindall Architects, p.c. 1000 S, Frontage Road West Suite 102 Vail, Colorado 81657 Tel: (970) 476 -1147 Fax: (970) 476 -1612 E -Mail: info@gpslarchit+ects.com www.gpsiarchdects.com (Y W H Z W R v w � w OOz O } o V W G IL Q z z W v W J Q y J W c Gopp,ight Gwahmey1PW1JSrhultrA indall Architccta PC. Ali Pighn Resm-ed This ckx<,w t, and Use idc and designs herein, as an I mis uncnt pr paa(miarLW smim, u ttte prngerty of Gwatb Alratlf5chultziLi daH Architects. P.C. and is oat to be uwd, in whore me in part, for any oUKT project ws about the wnrteo authonzsuon at Ed..d Ai Gwaihmcy, Jr,. Fleury R Pmu� Sidney Schutt//, m Sma G. Lmha Date 6'1�" 00 Revise+ IV '0.6, Ip Sheet Number 4" lit Wei-,'4 r �= ,f ! t r.:s.tR, .... �.�r 1• f � u .� .....ter., s �twrw�- c.�ri�.wl maw'^ - �,_�. ks.'.�.K.... I t ~,ti�•�`�`.e�.. � '�wa�'- �`X*'e,+•� - ."°!`a �� ..'a'�- v� . -� �' �'+'d�"'4',. �+ ILI 31 Ion E F3 11 2- V 11 �01 yI , �•.�; '�• : ' � . +' � rs` d� i' _? w r - � ��, �`�°� mss- �y. X .2 +,�s .. --. «:,xw,��.ws. ra - _- r • _ - _ .tea- �..;ew�. •�... + a �. + l _, ar AOU" 019V llv +� 4 3; AFFPCN HAM U M U 0; H E:,W W 4 L-L, 614" ()H I ° � . �•�CI�"f M Cp 864 �FI'�L'�� fiQ t�M�l }�{ 5/7/2013 'XI'1fING *IV's a Gwathmey Pratt Schultz Lind all kchitects, p.c. 1000 S. Frontage Road West Sude 102 Vail, Colorado 81657 Tel (970) 476 -1147 Fax: (970) 476-1612 E -Mail: info@gpsiarchhects.com www. g psla rchiteds. corn C Cgpyvght Gwath=ylPratUF•rmW WLuki4I AnautmU F.C. Atr Rigfims Rcsvived M& drrmoxnt• and the Was ate{ designs kwxxporaud hann, w an insuuncnt of p<of iasal savior. ire the PVVMY of Gwwhli yFPralu'S- hLdUll -imW Ardutcc'ts. PC. and is not to ke n d. in w W e are is pan. for auy oAber prajcea wetAawt the �wrium auNorintinn d Edwwwd hi Gwahmey, Jc. Heauy It Pram. Sidgey Schtdm a Snort D. I IiItl Date e) , r' rDt Revis� '1 E) Sheet Number vs AI ly W Z W � v w fY w 00� Z ill � O z OjQ d� � 0W o LL- z� w W � J Q J W C Cgpyvght Gwath=ylPratUF•rmW WLuki4I AnautmU F.C. Atr Rigfims Rcsvived M& drrmoxnt• and the Was ate{ designs kwxxporaud hann, w an insuuncnt of p<of iasal savior. ire the PVVMY of Gwwhli yFPralu'S- hLdUll -imW Ardutcc'ts. PC. and is not to ke n d. in w W e are is pan. for auy oAber prajcea wetAawt the �wrium auNorintinn d Edwwwd hi Gwahmey, Jc. Heauy It Pram. Sidgey Schtdm a Snort D. I IiItl Date e) , r' rDt Revis� '1 E) Sheet Number vs AI TOWN Of vn' 1[1 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: May 7, 2013 ITEM /TOPIC: Information Update and Attachments: 1) A gallery hanging system has now been installed in The Grand View. The stainless steel system will allow for users of the room to hang artwork and displays on the north wall without having to hammer into it. It is an unobtrusive and heavy duty track system that will allow for up to 45 pounds per wire and hook to be displayed from the track. Multiple wires and hooks will be used for heavier objects. Here is a link to the Original Gallery System which was installed by the Town Carpenters: http: / /gailerysystem.com /products /original - gallery- system/ 2) VLMDAC 2012 Benchmark Memo 3) May 1, 2013 CSE Meeting Minutes and discussion of July 4 Events including Burton recap 4) February 2013 Vail Business Review 5) March 2013 Sales Tax 6) Revised VLMD Brand Positioning 7) COMMUNITY PICNICS: Staff suggests scheduling these for off Council Tuesdays. Locations will be Donovan and Bighorn parks. Those dates are: Tuesday, July 23 - Donovan Park Tuesday, August 13 - Bighorn Park 8) April 2013 Revenue Highlights ATTACHMENTS: 2013 VLMD Goals and 2012 Benchmarks Draft May 1, 2013 CSE Minutes Burton US Open Recap February 2013 Sales Tax Newsletter March 2013 Sales Tax Revised VLMD Brand Positioning April 2013 Revenue Highlights 5/7/2013 0 rowN of vain Memorandum To: Vail Local Marketing District From: Vail Local Marketing District Advisory Council Date: May 7, 2013 Subject: 2012 Benchmarks for 2013 Goals I. SUMMARY In the April 16, 2013 Vail Local Marketing District special meeting the request was made that the Vail Local Marketing District Advisory Council provide 2012 benchmarks against which 2013 goals would be measured. The information is provided below. II. BACKGROUND The goals outlined in the 2013 VLMD operating plan are: Continue the momentum and build on the powerful leadership position of the year -round Vail brand in order to- 1 . Increase May — October occupancy by 3% 2012 Benchmarks: Month Occupancy May 17% June 45% July 64% August 54% September 41% October 23% Season Average 41% Source: MTRiPs 5/7/2013 2. Increase sales tax and lodging tax revenue at a rate to exceed annual inflation as measured by CPI. May 2012 Benchmarks: June Annual Inflation as measured by CPI: Month Inflation Rate May 1.7% June 1.7% July 1.4% August 1.7% September 2.0% October 2.2% Season Average 1.8% Source: Town of Vail Finance Department 2012 Benchmarks: Sales and Lodging Tax Collected Month Sales Tax Collected May $487,739 June $963,143 July $1,573,499 August $1,380,710 September $978,037 October $644,577 Season Total $6,027,705 Source: Town of Vail Finance Department 3. Increase group occupancy by 5% 2012 Benchmark: 11,005 Group Room Nights Source: Vail Valley Partnership 4. Increase destination visits to be 60% of the mix 2012 Benchmark: Destination Visits 56% Source: Summer Intercept Survey 5. Increase international visits to be 5% of the mix 2012 Benchmark: International Visits 2.8% Source: Summer Intercept Survey Sales Tax From Lodaina $61,522 $237,903 $410,142 $356,898 $215,035 $76,940 $1,383,748 Town of Vail 5/7/2013 Page 2 6. Increase net promoter score to 86 2012 Benchmark: Net Promoter Score 82 Source: Summer Intercept Survey 7. Increase Vail brand awareness to 96% 2012 Benchmark: Vail Brand Awareness 89% Source: Burke Research Study Town of Vail 5/7/2013 Page 3 TOWN OF VAIL Commission on Special Events MINUTES: Town of Vail: Commission on Special Events Meeting Town Council Chambers Wednesday, May 1, 2013 Cad 8:30 a.m. CSE Members Present: Jenn Bruno Sonny Kerstiens Rayla Kundolf Bobby Bank Barry Davis Amy Cassidy CSE Member Absent: Dave Chapin TOV Staff Present: Sybill Navas, CSE Coordinator Kelli McDonald, Economic Development Manager Others Present: Adam Sutner, MKT Vail /Strategic Consultant to the CSE Clare Hefferren, Callosum Creative /CSE Event Liaison Consultant Missy Johnson, Peggy Wolfe, Jeff Brausch, Highline Nick Sergeant, Ian Warda, Maria McNulty, Burton Cynthia Bruggeman, Speckled Hound Consulting Brain Nolan, Group 970 Scott Bluhm, Paul Abling and Mike Imhof, Vail Valley Foundation Scott Cross, Sean Cross, Vail Film Festival Sean Glackin, Alpine Quest Brian Rodine, Vail Resorts Marketing Chief Mark Miller and Fire Marshal Mike Vaughan: Vail Fire and Emergency Services Michael Holton and Christine Albertson, Vail Valley Medical Center Meggen Kirkham, Site Marketing Meeting Materials may be viewed at: http:// www. vailgov .com /WebLink8 /Browse.aspx ?startid= 48965 &row =1 &dbid =0 CSE Chair, Jenn Bruno, called the meeting to order at 8:30 a.m. 1. Administrative Items a. Approval of the Minutes of the CSE Meeting of April 3, 2013 ➢ Motion to approve the Minutes of the meeting of April 3, 2013, as presented. M /S /P: RK/BB /Unanimous b. Cancellation: US Youth National Fly Fishing Tournament, due to lack of entries. c. Review Financial Status i. Navas reported $27,500 remaining in event funds. Discussing today: CSE /Meeting Minutes May 1, 2013 Page 1 of 8 5/7/2013 1. $650 for legal filing trademarking — Vail America Days, Oktoberfest 2. $2,000 Vail Whitewater Kayak Series 3. $15,000 Survivor Casting Call Proposal Margaret Rogers: There is a typo on the financial spreadsheet. Noram Cup — Navas to correct. $19,500 = gross spend; column to left Incremental Sales and Lodging Tax: $1053. Per submitted in recap. 1. Rogers suggests adding a column for what event producer says vs. separate column for TOV ROI. Navas to clarify column titles, and add header indicating info as submitted by producer. 2. King of the Mountain: Final Plan (10 minutes) 8:43am a. Adam Sutner presented on behalf of event producer, Leon Fell. Fell has secured professional athletes. Concept: The AVP All -stars featuring Kerri Walsh Jennings. Enhancement concept: Center court in athletic fields where the center courts acts as a mini stadium. Costs of stadium will be covered by AVP and event producer. Village activation: athlete meet & greets and autographs sessions Friday and Saturday while promoting Ford Park activities. Marketing leverage: VMLD, AVP. b. AVP to evaluate Vail as a tour stop in 2014. c. Cost summary: Hoping for trade for Lodging — Marriott; Vail Realty for condos; Transport: CME; Air alliance $3k vouchers. d. Big ideas: Brand alignment: Health & wellness. New audience. Demographics — aligned with Vail profile. e. Amy Cassidy: Suggests reaching out to Volleyball Club programs throughout the county to pull volunteers. Fell is speaking to these groups already. The amount of volunteers secured with is increased by the draw of professionals. f. Margaret: 1) Is Ford Park ready? Yes. TOV to be aware of construction. Navas to raise construction conversation at ERC with public works and set up express buses during the event. Sybil Navas: Concert in amphitheater Friday, Children's Corral. 2) Built in sound system at Ford? Fell owns a sound system. Solaris system will be provided by AVP — just need electricity. g. An additional $3,000 in funding for airline vouchers will be requested. Given that this request was not posted on the agenda, the CSE direction is to move forward based on timing. Fell must bring a proposal to CSE for vouchers for the CSE to vote on; an informal vote was unanimous in favor of additional funding. A formal vote will be taken at the June 5th CSE meeting. 3. Burton US Open Event Review: Jeff Brausch /Highline and Burton Representatives ( 20 minutes) 8:55am a. Nick Sergeant — Global Strategic Director, Burton i. Presented the Burton recap. Financials not shared as Burton is private company. Sergeant presented round numbers as is willing to have an offline discussion if desired. Some final survey data is not yet available, and will be presented when it arrives. From a social media campaign brief, they were very happy with results. 100,000 instagrams: record # of users compared to Xgames 30,000. Biggest social media campaign for Burton ever. Bruno: Thoughts on expanding to Sunday? Sergeant: A lot of date selection was based on TV. Burton learned people come to Vail to ski /board, not watch event during day and will adjust into after school hours and evenings CSE /Meeting Minutes May 1, 2013 Page 2 of 8 5/7/2013 iii. Kundolf: There was a real feeling of a festival, "Burton is in town!" — Incredible, great effort to embrace the community. Youth interaction with athletes was amazing and encourages growth in this market. iv. Sutner: How do you feel the winter Olympics will affect US Open? US Open will be the first global event after Olympics. It will create a much larger PR & TV /network opportunity, as the competition will be heightened as athletes look to challenge the Olympic medal winners. Historically Burton is a much larger event when it falls on tails of the Olympics. v. McDonald: The behind the scenes coordination was tremendous and really well coordinated. vi. Barry Davis: The Riglet Park was a sticky event for those watching — this encapsulated the event and gained great social media opportunities. ➢ Motion: To recommend to Town Council the release of balance of the funding allocation as yet unpaid to Highline for Burton event production. M /S /P: RK/AC /Unanimous 4. FEAST! Vail: Highline- Present Final Schedule (5 minutes) 9:37am a. Peggy Wolfe presented update. The web site launches today and Front Range VLMD push begins today as well. Saturday and Sunday main components are the chef seminars. A price structure ranging from $25 up to $150 based on programming allows all to participate. b. Bruno: She spoke to a restaurateur who wasn't aware of the event. Wolfe advised the 2013 schedule is full for this year and with a limited amount of seminars, not every restaurant can participate. 2013 is an awareness and growth year with opportunity for the future. Bruno requests giving the restaurant group a heads up. Kundolf: Witnessing canvassing of merchants with fliers. Nice job. 5. Vail America Days: Highline- Full event plan, layout and discussion to determine the Fireworks format and location (15 minutes) 8:37am a. Peggy Wolfe presented status update. Web site launches today and the parade application is live today as well. Live music will be held at Solaris Thursday, Friday and Saturday from noon to 10pm. Stars & Stripes zones will be family activity zones in the Lionshead ski yard and on the Gore creek promenade. Fireworks will be close proximity from the top of the Vail Village structure with musical entertainment leading up to the display, and the fireworks choreographed to music. Highline hopes to have KZYR broadcast live during show. The fireworks show will be shortened slightly to create a more dense display that will create a "Wow!" factor by managing public expectations to a heightened level, as in the 501h Anniversary display. i. Barry Davis: Responsible choice based on fire, plus integrates the festivities into the village ii. Chief Mark Miller: More advantages of close - proximity iii. McDonald: Described testing of close - proximity- good viewing from most areas in the village iv. Bank: In the demo, everything was closer and didn't feel at all diminished v. Bruno: Stress in the marketing that Vail is choosing the close - proximity display due to fire danger responsibility. Highline to work with Suzanne Silverthorn and the VLMD PR group to educate, especially with local schools /locals via "Smokey the bear." CSE /Meeting Minutes May 1, 2013 Page 3 of 8 5/7/2013 ➢ Motion: To approve the use of close proximity fireworks on the 41" of July, in order to promote fire safety awareness and to bring people into the village for a more personal experience of the celebration. M /S /P: BD /RK /Unanimous 6. Vail Holidaze Update (15 minutes) 9:45am a. Brian Rodine, representing Vail Resorts Marketing, gave an update. Vail Marketing is currently in budget planning mode at high level discussions. They intend to decrease Holidaze funding, but dollar amount is not yet known. Although the NPS score shows little correlation with the ambient event and Vail Mountain does not see direct ROI from event, they supported it as a means of increasing the overall NPS. Looking at the calendar, marketing dollars will more likely be focused for the week prior to Christmas based on school calendars. They are presenting budgets to Broomfield on Monday, May 6, and will return to CSE at the July 2013 meeting to discuss. i. McDonald: Queried whether SnowDaze and Holidaze 2013 allocations were set aside together to be revisited once 2012 recaps are in. Bank stated that this has been done in previous years, but in 2012 the allocation was determined at during the regular funding process. Currently the allocation is $50,000 each for Snow Daze and HoliDaze, with an additional $10,000 for NYE. Highline and Vail resorts are in discussion currently. ii. Bobby Bank: Requests that the CSE consider SnowDaze, Holidaze and NYE together. 7. Event Recaps a. Winter Mountain Games: Scott Bluhm, Vail Valley Foundation (15 minutes) with Update on 2013 GoPro Mountain Games highlights: Paul Abling (5 minutes) 9:53am • Scott Bluhm, VVF presented the Stakeholders Report. Room for improvements to make in future years include the Thursday night DJ concert, a test which was not received well, winter mountain bike championships, TV packages and decreased number of climbers. Highlights include estimated attendance of 16,509 (a 65% increase over 2012); a 52% increase in overall Economic Impact, an overall satisfaction rating 4.5; and average stays of 5.6 nights in Vail. • Paul Abling, VVF marketing reviewed marketing and media summary • Bruno: Dates for 2014? • Mike Imhof, VVF: Winter Mountain Games will take a 2 year hiatus based on inability to co -exist with Ski Championships in 2015 and to free -up the marketing and sales efforts to deliver the most successful 2015's possible. This has been communicated to Vail Town Council, and will be followed with an aggressive relaunch in February 2016. Strategically they are looking at the Championships with a clear 3 -5 year vision to follow. Imhof emphasized that they remain committed to the long -term. • Bruno: Appreciates this focus for 2015 and remarked on the summer games' tremendous family focus. For 2016, she suggests finding a hook to bring more families for Winter Mountain Games. • McDonald: Sponsorship is reliant on critical mass which is difficult in the winter months because winter focus is on the mountain. Imhof confirmed eight key stakeholders understand the 2014/15 hiatus and agree to relaunch in 2016. • Paul Abling, VVF—GoPro Summer Mountain Games Update 10:14am ■ A large focus on the event will be on video and social media, thanks to the new Title Sponsor, GoPro. The national TV platform includes feature of 3 hours on NBC sports & Universal Sports which carries 70 million CSE /Meeting Minutes May 1, 2013 Page 4 of 8 5/7/2013 potential households. Highlights to include: World championship of slack line & World Cup bouldering. 3500 amateur athletes are expected and 3 nightly concerts to be held on Thursday, Friday and Saturday. A new activation will be presented with geo- fenced areas through a mobile app which allows guests to engage with merchants, expo and offers. VVF will launch a Front Range Scavenger Hunt the 1St weekend in June and also create in -store promotions with Eddie Bauer retailers. b. PINK Vaill: Michael Holton, Vail Valley Medical Center (10 minutes) 10:18am Citing the event as the "world's biggest ski day to conquer cancer by far!" Holton stated that improvements for 2014 include will include a request for Front Range marketing assistance and a solution to outgrowing the Lionshead space. Fundraising brought a nice viral component based on participants reaching outside of Vail for support. 52% of fundraising came from outside of Colorado. NPS score was 78, which surprised VVMC as being a bit low. Most of the score was based on snowy weather, road closures and over - crowding. WMC would like to ramp up marketing with additional assisted funding from CSE and VR. The got great traction through viral photo campaigns via Facebook and EpicMix. • Kundolf: CSE funded $10,000 for one day. Suggestions: Increased out of town hotel stays — lodging partners; increase concert space an visibility; Reach out to national ski clubs for marketing; Media pulls expand out via social media & Sutter spokesperson; Engage more of the restaurants with Pink Ale. Emphasize "all pink all Vail;" and create an invite for locals to send out to non - locals. • Sutner: Thought about a summer event? Holton: Yes, they have considered a prostate event, H &W, but have nothing confirmed to date. • Davis: Regarding venue outgrowth, where is next venue? Holton: Golden Peak, Arrabelle — both increase overhead significantly. Working with TOV and VR currently, and some are wanting to stay in Lionshead. • Cassidy: Local exposure phenomenal. Crowding at the end of the event forced crowds to disperse into restaurants and bars, which is good for local economy. • Bruno: Activated many locals. Suggest: Continue to activate locals, and increase front range and national potential • Kerstiens: From a lodging standpoint it is the busiest weekend of the season and was booked out a month ahead. Holton: Will consider moving it into a more open weekend. • Sutner: Oprah comes? Holton: Sure • McDonald: Good template for smaller events to have a big impact with minimal funding. • Hefferren: Grades WMC as the best event producer to comply with new marketing checklist, be proactive, listened to CSE board suggestions and communicated frequently. Excellent execution based on funding. c. Vail Film Festival: Sean and Scott Cross (15 minutes) 10:37am • Scott Cross: Excited about 10 years! For 2014 they have secured a Virgin partnership; Baja Film Festival is a unique opportunity to enhance marketing and visibility for VFF. They have begun a Spanish screenings initiative. • Sean: Partnership St. Jude for 2013 was very successful with 100K funds rose. Challenges included space seating and plan to grow 2014 venues. Cadillac was a reduced sponsor due to severing with Vail Resorts. VFF won Cadillac back on their own, but with less funding. New partnership has been developed with CAA in LA for assistance in securing sponsors for 2014. CSE /Meeting Minutes May 1, 2013 Page 5 of 8 5/7/2013 • Kundolf: Lines are a good problem to have. The event was run smoothly. She did miss the festival feeling due to lack of Sebastian venue. • Bruno: There was a bigger presence of badges this year. • Sutner: Mini activation during Burton was the largest activation Vail has seen. Perhaps consider approaching Mini? Cross: Will consider. ➢ Motion: To approve release of final funding allocations for Winter Mountain Games, PINK! Vail and the Vail Film Festival. M /S /P: RK/SK/Unanimous 8. Vail - Beaver Creek Restaurant Week: Confirm proposed dates: Sept 27- Oct 6 (5 minutes) 10:44am a. Brian Nolan confirmed the dates and shared that a few restaurants may fall out due to entry into October as they close in October. We will know in a few weeks. He is looking to secure an event producer in next 3 -4 weeks. The May push will be for restaurateur signup. Nolan believes Feast! Vail will be a catalyst to bring more restaurants operators into to Vail fold based on Highline efforts. The combination of the two events of engagement will expand the conversation of restaurant group and is good for the long term cohesiveness. b. Side comment regarding Pink Vail: Oprah: There are direct local contacts that know Oprah — would likely come for Pink Vail. Let Nolan know if interested. c. Banks: During travels, saw a National Restaurant Week promotions which included a "Where the locals eat award" and suggested for programming into the Vail event. d. Bruno: Hotel representation: Hyatt, Levine — will be a package during event. e. Sutner: Community lodging meeting in June and he will pitch Restaurant Week at that meeting. 9. Review of funding proposal to bring the "Survivor Vail Challenge" to Vail, August 17- 18. Adam Sutner (15 minutes) 10:49am a. Presented expanded concept. #1 rated realty show. Over 20 years old. Vail is 1 of 4 casting locations nationally. The casting interviews may go into Sunday depending on how scheduling goes and if so, will plan to work around Farmer's Market. He is requesting that Vail people may apply to casting call. The visibility is as high as the Survivor franchise, which is phenomenal exposure. Costs will include hosting CBS Survivor staff; cast applicants will pay for themselves and will most likely stay in Vail. Great weekend, just before back to school as an opportunity to pitch "your last adventure." Funding will be used to develop an associated activation in Solaris Plaza, i.e. Vail Family Adventure Challenge. Navas confirmed that she had spoken with Brian Hall, Blue Creek Productions, and that he is very interested in doing the local production end. b. Bruno: Screening handled ahead of time by CBS? Sutner: yes c. Meggen Kirkham / Site Marketing: There is a lot of opportunity to provide lodging to contestants and families for family adventure. d. Kundolf: Can't use name "Survivor "? Sutner: Correct: Named Vail Family Adventure Challenge e. Navas: Venue not available on Sunday. If overflow TV into Sunday, we'll need to plan for a contingency based on Farmer's Market. McDonald: Idea to bring interviews up on 2nd level to allow for Sunday venue. f. Bruno: Potential to bring back in the future? Sutner: It is all based on ratings. If that's of interest, CSE should send CBS a buy in. 2013 was brought to Vail based on 3 media agencies competing for Vail's brand as added value to us. CBS won. CSE /Meeting Minutes May 1, 2013 Page 6 of 8 5/7/2013 g. Bruno: Can we consider adding a Friday component — judges, casting call. Perhaps 5 Vail finalists, then Survivor judges pick 1 of the 5 for Saturday's casting call? ➢ Motion: To approve $15,000 funding for the Vail Survivor Casting Call and the associated Vail Family Adventure Challenge, August 17 & 18 M /S /P: RK/AC /Unanimous 10. Review and vote to approve or deny the revised event plan for the Vail Whitewater Kayak Demos and the associated $2000 incremental funding proposal: Alpine Kayak /Sean Glackin (10 minutes) 11:07am a. Glackin presented a refined plan which was hand - delivered to the board. The event is newly named. "Vail Whitewater Kayak Series" and proposed the addition of a competitive series including prize money for the first three places, which will give the event more energy and participation. b. Bruno: What is your comfort level on transition from demo to competition? Glackin: He is involving the community as he can't do this on his own. They include: Joe Blair of Fall Creek Branding (one of the founders of the Teva Mountain Games) who is creating a checklist and Ken Hovey of TV8, who is a big player in the local kayaking community and an MC as well. Glackin has spoken to Paul Abling of Vail Valley Foundation to align with the Mountain Games. He has spoken to restaurants /bars for after - events including Mountain Standard and Vendetta's. It was suggested he speak to all the restaurants lining the creek including Tavern on the Gore and Up The Creek. c. Davis: Impressive to pull this together with such short notice. d. Bank: Coors rep is looking for Sean. Phone numbers were exchanged. e. McDonald: Noted that the event was originally initiated as a way to showcase the town's whitewater park, and that this new initiative will "step it up a notch." f. Glackin: Schedule of race format was developed to best take advantage of the most opportune "flow" periods. g. Hefferren: Glackin to work with Hefferren to quickly gain Vail exposure ➢ Motion: To approve funding in the amount of $2,000 to Alpine Kayak for the purpose of M /S /P: BD /BB /Unanimous 11. Request for approval of funds to cover legal fees to trademark the names: Vail America Days and Vail Oktoberfest. Vail Town Manager, Stan Zemler, has agreed to cover the Town Attorney's time out of the town's legal budget, but is requesting that the CSE cover the filing fees of $325 per event, for a total of $650. Once the filing has been submitted, the trademark is considered as recognized, although final paperwork may take up to one year to complete. (5 minutes) a. Historical: Laurie Asmussen 10 -15 years ago —Amy Cassidy. Seeking examples on how ➢ Motion: To approve funding in the amount of $650 from the CSE Event budget to cover filing fees for trademarking the event names: Vail America Days and Vail Oktoberfest. MIS/P: BB /RK/Unanimous A discussion followed regarding the reference made earlier by Adam Sutner, requesting $3,000 in funding to pay for travel vouchers for the pro - players to attend the King of the Mountain Volleyball Tournament. Because no formal request was either submitted or posted on the agenda, and CSE /Meeting Minutes May 1, 2013 Page 7 of 8 5/7/2013 Leon Fell was not present, CSE members agreed to a "good faith go- ahead" with a written proposal to be presented and voted upon at the June 5 1 CSE meeting. 12. Event Liaison Update to the CSE. Clare Hefferren (20 minutes) 11:21 a. Hefferren presented briefs on each event listing gate compliance, highlights of upcoming events and tone of communications with each event producer. The events included: i. Vail Whitewater park Kayak Demos (On agenda) ii. Feast! Vail (On agenda: Final schedule). Highline is significantly behind schedule and Hefferren anticipates aggressive catch -up in the next few weeks. iii. GoPro Mountain Games (On agenda: highlights) iv. Hot Summer Nights - Council funded v. Vail Rocks! vi. King of the Mountain (On agenda: Final plan) 1. Event producer, Leon Fell, is applauded for bringing a 600 team event to Vail for many years. The steps the CSE has asked Fell to take operationally and marketing wise is a big leap for all. McDonald shared 2013 is a learning year and we will need to debrief heavily. vii. Lionshead Family Fun Club viii. Farmer's Market and Art Festival ix. Vail America Days (On agenda). CSE and Hefferren have a close eye on event, more so than others based on the transfer of event producer and TOV involvement. Highline is behind schedule; however Hefferren anticipates aggressive catch -up in the next few weeks. x. Vail Jazz Fest — Council funded, Tier 1 event. xi. Vail Arts Festival xii. Vail Lacrosse Shootout xiii. Keen Kids Adventure Race xiv. Additional highlights: America Cup — World Fly Fishing Championship in 2016 13. New Business and Community Input (10 minutes) a. Cynthia Bruggeman of Speckled Hound / Vail Valor Half Marathon (Monday, May 27) has 40 confirmed racers from a goal of 100. Six states are currently represented. She highlighted the family 1 mile run which is $25 to register with a no profit business model. The event is hosted at Manor Vail Lodge. She has distributed 1,200 postcards at the Cherry Creek Sneak, along with other mostly grassroots marketing initiatives. i. Kundolf: Requested a flier for school district and suggested outreach to Kansas City as they have many family runs. ii. Navas: Confirmed Valor is contributing to the veterans group and encouraged discussing cross promoting with Highline. Bruggeman: Confirmed she has conveyed information to Highline but has no firm cross - promotions. iii. Cassidy: Is she aware of Eagle Outside Festival? Bruggeman: Yes it is 2 weeks prior with identical race. Cassidy suggested attending the event May 11 -12 to market. Adjournment: Motion to adjourn @ 11:41 a.m. M /S /P: BB /RK /Unanimous* Kerstiens left at 11:35 a.m. Next CSE Meeting: Wednesday, May 1, 2013 @ 8 :30 a.m. CSE /Meeting Minutes May 1, 2013 Page 8 of 8 5/7/2013 2013 Burton US Open Recap BURTON "*'w AO% r% rm THE WORLD'S GREATEST SNOWROARD EVENT VAIL, COLORADO FEB 25 - MAR 2, 2013 UUMM ONAIL Ow ..q.: NOKIA " " SHOCK JW/Ew 5/7/2013 uumono 2013 Burton US Open Recap Event Overview The 31s' annual USO saw 126 of the world's greatest snowboarders, including Shaun White, Mark McMorris, Torstein Horgmo, Ayumu Hirano, Kelly Clark, Jamie Anderson and Spencer O'Brien converge on its new home of Vail, Colorado for four days of intense competition and a week's worth of fun. Over the course of the event, riders, spectators, media and YIPS were treated to all that Vail and Burton had to offer: world class competition, next level venues, all terrain riding, world renown fresh powder, lively sponsor villages, free Riglet learn to ride for the littlest shredders, Burton movie nights, free concerts, autograph sessions, kid's scavenger hunts and much, much more. 5/7/2013 uumon© 2013 Burton US Open Recap f UI. _ ._ 1 uumon© � • .,.- � '-+ice r L k-,'( 2013 Burton US Open Recap Event Attendance Wed, Feb 27 — Mar 2, 2013 Projected Attendance Numbers: Skier Visits: 60,000+ Concerts /Party: 14,000 Sponsor Villages: 15,000 (Golden Peak, Solaris, Arabelle): Estimated Total: 91,000* (These are best estimates given that The TOV survey is in progress) 5/7/2013 9-.rPI'= uumon© 2013 Burton US Open Recap Event Impact Highlights Lodging • 97% average capacity in Vail (and the Vail Valley) over the event weekend. (Equal to the same success only seen at Christmas) 2012 v. 2013 • March 2013 ADR + 8% IF • February 2013 ADR + 6% • March 2013 Rev Par + 11% • February 2013 Rev Par + 13% 1076 Total Room nights booked by the Event 751 Total Rooms nights booked through the USO Lodging Bureau 5/7/2013 Burton + Vail = Very desirable proposition OWa. 4,qt� VAI L uuRTon© a 2013 Burton US Open Recap Loca I Taxes • February 2013 is projected to be the largest sales tax collection month ever for TOV: $3,209,239 • Up 7.5% (or $222,768) from budget • Up 7.2% (or $214,659) from February 2012. • March 2013 is estimated to collect another $110,000 bringing March collection to $3,690,232. • Up 16.1% (or $511,539) from budget • Up 15.8% (or $504,373) from March 2012 • The season (November- March) would be up 6.5% (or $845,781) • Jan, Feb, March — record months over $3,000,000 Parking • 3/1 -3/3 Vail Village: 7,699 cars • 3/1— 3/3 Lionshead: 4,863 cars Grand Total: 12,565 cars 5/7/2013 Gross Parking Revenue to TOV: $121,688 uumon© 2013 Burton US Open Recap Vail Resort • Vail saw one of its top 3 days of all time for skier /boarder visits during the USO • The USO yielded an impressive jump in the number of boarders on the hill at Vail during the week of the event • The USO resulted in a major jump "In- State Day" guests for the week at Vail Local Businesses Sonnenalp — Patricia McNamara "We thought the Burton event was great. Not only for the Sonnenalp Hotel - we were completely sold out that weekend - but for Vail in general. The energy in town that week was incredible. The national exposure to a younger audience was extremely valuable. Totally a home run for Vail! Looking forward to next year! " 5/7/2013 uumon© Uw5 u 2013 Burton US Open Recap Local Business Larkspur — Allana Smith "Our lunch services were tremendously busy during the USO and we sincerely enjoyed being able to host some of the Burton events at Larkspur. We found both the Burton staff and the snowboard enthusiasts that chose to vacation in Vail at this time to be a gracious and fun loving group of guests." Bol — Pamela Davis "Although this particular weekend is usually very busy for Vail, the US Open brought an overwhelming energy to town. The size of the crowds, the excitement of people in the village ... I think everyone would agree that business was booming." Pazzos — Brian Hutchinson "Saturday night was our best night516f°fbe year and possibly ever." uumon© l BURTON =:.j, U n S' 0P SNOWBOARDING CHAMPIONSHIP �4'Ir 2013 Burton US Open Recap 131Imono Concerts Vail Village was swollen to capacity for the free concerts on Friday and Saturday nights featuring Macklemore and Ryan Lewis and Santigold. 2013 Burton US Open Recap Webcast uumon© The 2013 USO webcast was one of the most successful webcasts to date and spanned over 5 hours a day, each day, February 27 — March 2. Overall Event Week March 3 -25 Total Hours Consumed 52,984 3,867 Viewing Session 239,199 30,964 Average Session View Time (min) 13.29 7.49 Country Hits Percentage by Hits USA 405,079 30% Norway 112,817 8% Germany 93,565 7% Canada 85,592 6% Finland 84,320 6% Switzerland 66,574 5% UK 62,685 5% Austria 53,134 1% Italy 43,671 3% Russian Federation 41,076 3% All Other Countries 323,344 24% 5/7/2013 Current Total 56,851 270,163 12.63 2013 Burton US Open Recap sm oll ME mia-M uumono 2013 Burton US Open Recap uumon© TV Broadcast The USO offered one of the most robust television platforms to date, featuring six programs that were distributed locally, nationally and around the world, including: Women's Live Halfpipe Show (60 min)* Men's Live Slopestyle (90 min) *: Men's Live Halfpipe (90 min) *: Slopestyle & Halfpipe Highlight shows (30 min /ea): Lifestyle show (30 min): Universal Sports Network & TV8 Universal Sports Network Global distribution & TV8 NBC Sports Network, Universal Sports Network Global distribution & TV8 Universal Sports Network Global distribution Universal Sports Network 5/7/2013 Global distribution 1. F � L J- (Women's SS was cancelled due to weather, but Men's SS was re -aired in its place) 2013 Burton US Open Recap TV Broadcast Initial reports show over 1000 hours of USO have been distributed to date, covering more than 175 broadcast territories and with a potential reach of more than 3,457,703,515 house holds (including first airs, reairs and news). TV Reporting Highlights: Takers for the live broadcast (one or more): Sport + (FRA), Pro7Fun (GER), 5Live+ (Israel), Sport Italia (ITA), TV2Sport (NOR), SportTV3 (POR), NTVSportPlus (RUS), ViasatSport (SWE), SSF (SUI), ESPN (GBR) Takers for the highlight and lifestyle programs (one or more): Edge Sports (Hong Kong, China, Korea, Australia), Sport10 (BEL), CCTV (CHI), YLETV2 (FIN), Gaora (JPN), Supersport SHD (ZAF), SPO TV (KOR), ESPN (GBR), SSF (SUI), Viasat (SWE), NTV Sport Plus (RUS), Sport+ (F RA) 5/7/2013 uumon© 2013 Burton US Open Recap uumon© 2013 Burton US Open Recap TV Broadcast Town of Vail /Vail was featured prominently in all six of the USO programs both verbally and visually. Vignettes showcasing the Town of Vail were included in the following programs: • USO Halfpipe highlight show: 00:01:55 long vignette • USO Slopestyle highlight show: 00:01:55 Ion vignette • USO Lifestyle show: 00:01:50 long vignette These vignettes aired locally, nationally and internationally. 5/7/2013 uumon© 2013 Burton US Open Recap 11 1 ku- 01: t LL uumono 2013 Burton US Open Recap PR Overview uumon© 2013 was a banner year for USO PR and media. Over 173 media and photo credentials were distributed onsite, representing 89 media outlets. 10 US Open press releases were distrusted between January — March 2013. These communications were shared with 365+ media outlets across the country including 165 endemic press and 200+ regional press. Additionally, Burton made a significant investment by sending two of these releases across PR newswire to generate additional media interest. To date, Burton's PR efforts has yielded coverage in 1300+ stories, generate 1,415,833,205 impressions at a combined ad rate of $19,952,107, including coverage in national outlets such as: AP, USA Today, NBCSN, ESPN 2, Sports Illustrated.com, ESPN.com, Self.com, Transworld Snowboarding, Transworld Biz, Snowboarder Magazine, Frequency, MSN Fox Sports, Yahoo Sports, and regional media spanning the country from Vermont to California, including KCNC -TV (CBS) and KUSA'ZTV (NBC) in Denver, the Denver Post, Vail Business Journal, Vail Daily, 303 Magazine, and many more. 2013 Burton US Open Recap Major Print Hits Shaun White shakes off controversy to win Burton U.S. Up- r uumon© http-J /� 6®c�odsmmlolSmipicslstory aha�wh$e- d�°d.a,:a^ ice.. - halfpipe4d -03@13 Whtle defends US Open halfpipe Ittle Upd�dd/ 7,79137- 71PNET FoxSpodscom VAIL, Cab_OFj Shat- White awed through the am splashedhalqupe at a leiswelypace, sending spays of snow at the rheamg aowd lining me sides US ATHLETES TO WATCH il, TheWmter Oly -firsm Sochi arejustayear away_ Seewhwh Americanathleksb C . waleh aswe count down to the Games His work finished far The day, White was simply havmg fim with his final pass though the pipe, an all too cudomarywetory la¢ Once at fhebtdtom, he tossed his gaggles Ina fan and thenwaved farewell to ffie audience_ With that, White calkd it a seami4 go g ouf m styleby ddeodmg bo titled the US_ cpea snowbomdmg rhampraoshtps os Saluday_ He went big in his opening inn, holding 1dfleback and only gat better on his second pass when he fumed m thehigb score of 955gpomts Japanese teeoagerAyumn Hirano finished second andLouie Vito of Sandy, Utah, took third- Later m the day, Kelly Cla& csptuned her sucm US_ Openhalfpipe title, the most m the Mabry oththere oompd "dim Clarks electric opening non earned a score of84 45 points as she edged Hannah Teter by 2M Arielle Gold, an up -a &coming 16-year-old fiom Ste—boat Springs, Cdq fi-shed midst White elected to bow out of fixture competitions this a m order to awe m more hammg_ '% ion the 7014 Sochi Games an dose, irs time to really get down to wodL He bas maneuvers to master in his purnit double gold mP� He's abeady so good m thehaNpipe -winning be last two Olympics - but has some catching up to do in slapeslyle, which will make its Olympic debut in Sochi While a trying to dose The gap on CanadksAfwkMrMorri$ who'sbecooe, well, the Sham While of That discipline "Ifs just a big motmtain I've got to dimb here, gong fix halfpnpe and slapeslyle," said While, who's from Cadsbad, Calif 'Before, I would drop slopesfyle and just fi> on hallipipe to gel ready fir the Olympics Now yartre adding a whole other event- "Its amazhg The talent coming ad of the halipipe and more coming cut of slapestyle Ifs awhile diffierent arem Trying to take on bolh I mink I need the practice Writes challenger in thehal4upe at Sochi just maybe the 14-year-old11hano, who only gets better with each aontmihe eater£ Eamon also finnhedmmner -W to Wide at WmlerX Games m Jamey, too_ Hoare, had a sell final rt -going Saturday before awkwardly landing on his last triclr That A" cemer White's fidmUS_ Opeahal4upe crown_ "I bvewstdmg Ayt nde," White said_ "Its an reminder abort the sport tome He snot thebigged guy ad there I'm not Thebiggest I'm not the tallest orstrongest its all abed your mindset and how youuse the termm Hess a great example of that Ifs awsame to see" 5/7/2013 Speaking Through atandataL Eki smdbewas" stoked 'wihhispenformaocebetanae'I gat todowhatl waded to do bday_" r W— 26103/101316:43 PM 2013 Burton US Open Recap Major Print Hits L2Blt3 &42IL ESPN. cam - Shaun White headlines U.S. Open The Balance Sheet— Blogs — The Denver Post 11-1 RO -I 6, 2813, 3,`B9 PM Vail spins gold at Burton US Open By 3ASON BLEVINS 1 69 NO Comments D ominque Taylor, special to The Denver Post Arielle Go] d of Steamboat Springs competes in the women's halfpipe contest at the Burton US Open last Saturday. The teen took silver. Wail's first hosting of the 31 -year -old contest has harvested widespread accolades. Vail wowed the snowboarding world last weekend with its first spin hosting the venerable Burton U.S. Open. Athletes unanimously hailed the slopestyie course and halfpipe, built by veteran designers Snow Park Technologies. Businesses embraced the surge in young visitors who came for the contest, the fresh snow and two free concerts in Vail Village And both Vail Resorts and Burton -the country'slargest resort operator and largest snowtoard company - celebrated the western debut of the 31-ymar -old contest as the ultimate first date, heavy w2th promise "Were thrilled with the outcome," said Vail spokeswoman Liz Biebl. "Amazing," said Ian Warda, events managerfor Burton. "Just an excitement we haven'tseen for a long time." The countryts longest running snowboarding contest has been at Vermont's Stratton Mountain for the last 30 years, lending the hill support for its claim as the birthplace of snowboarding. For the last several years the Stratton show has reported around 30,000 attendees for the flve dayshow and expectations were higherfor Vail, itith Burton and contestpromoter Highline Sports and Entertainment predicting 5o,000 over the course of the event. Crowd estimates fortheweek - which marked the largestsnowboard contest in Vail's 5o -year history - have not been made available. Vail Village was swollen to capacityfor Fridaynighifs Mai:Sk7 fO40Ryan I.ewls cc ncerL and SaturdaVs Santigold concert, both of which w +ere free. hYpYfhbYe. tlaxaP����' F�als�slter fzOIL03'oBlwieP�-Yrd-r -hu�am te- nPaYEE05fP�% n'.c Wz uumon© 3/26113 6:3] NO s sorry to see the event leave the 2013 Burton US Open Recap Major Print Hits E-T=_7 P�iert-Me�re r .ID—KUp— ,-36— G aPRINTTHIS Powered by t4Lil Shaun White out to defend halfpipe title at U.S. Open championships The ttecl0e. faced 7-year old with Tefy red hairwas inviletl totes[ out the U.S. Open halfpipe nearly Nvo decades ago before the profess oval snowboarders went to work. Although too young to compete, he still left Tans in awe that day In Vermont with a dazzling run Somethings just neverchange. Noe, just like back then, Shaun White can captivate an audience with htsdarirg tricks. White will defend his hallip pe titlethis weekend at the U 5. Open snowboarding championships as lhecompetition moves out west to Vail, Colo., after a 30 War run at various mounlans in Vermont As always, White will be the boace beat at the event where he once tumetl heads as a kid, when betook a practice run before the dg names competed_ After his performance back then, Tan s asked for his autograph_ Not really knowing curs, he simply scribbled his name in big, block letters- SHAUN WH ITE_ "First lime signed an autog mph, " Win ite sad in an emal. The Olympic gold medalist has certainly perfected his signature over the years, much like his signature tricks in the hafpipe. "I remember being at the bottom of the pipe after my mn and someone gave me something to sign_ I drew a bank," White explained. "I started just printing my name, crossed out one of [he letters and wrote it agar.'" And now the 215-year old White s by Tar TH E biggest name and star attraction. The Open, an event backed by Burton, has long been a favorite proving ground for boarders, eversince Paul Graves and his buddiescame up with theconcept of the Natonal snowboarding Championships in 1982 (nearly fouryears before Whitewas born)_ 5/7/2013 U.S. Open of Snowb —ding kicks off in Vall uumon© 3/26/13 6:29 PM M1YpYfziM�rle- 6l�ilY- mnYW�r"£xprn�61ie= 9mrn.NFL .e.ryetmim�nll2r 2� 12r20130Z 191�luutwli�re- opar�'.ff Y�e1 W3 2013 Burton US Open Recap r.-I uumon© 2013 Burton US Open Recap Social Overview The 3111 annual US Open proved to be Burton's most "social" event to date. uumon© To encourage engagement, Burton PR launched a hashtag campaign that encouraged onsite audiences to tag their photos via Instagram and twitter with the hashtag #BurtonUSOpen. A social contest was implements asking people around the world to share their favorite US Open moments with the same hashtag. There were 3,500+ photos tagged. From Feb 20th —March 8th Burton posted over 150 unique US Open posts via Facebook, Twitter and Instagram. All of Burton's social channels saw growth during the US Open: Facebook (645K vs. 636K in Feb.), Twitter (76K vs. 73K in Feb.), Instagram (1101K vs. 96K in Feb.), Pinterest (1.21K vs. 1.1K in Feb.) and YouTube (49K vs. 46K subscribers in Feb. / 10.1 vs. 9.9 million total views in Feb). 5/7/2013 2013 Burton US Open Recap Social Overview -Town of Vail uumon© Burton developed and executed a custom Town of Vail social plan that was implemented during the US Open. In total, Burton created 27 dedicated posts for the Town of Vail that resulted in 3,137,544 impressions, 77,083 likes and 8,813 comments over the course of the campaign. Additionally, 49 unique #BurtonUSOpen tags mentioned the Town of Vail. Highlights include promoting the Town of Vail as the host of the US Open, lodging, things to do around the Town of Vail, free concerts, Vail Village happenings, free mobile app and Apres Card, as well as competition updates and results. Burton Facebook for Town of Vail: 15 dedicated Town of Vail posts generated 1,962,616 impressions, 34,465 Likes, 8,475 comments and 6,574 shares Burton Twitter for Town of Vail: 5 dedicated Town of Vail posts generated 384,460 impressions, 24 likes, 5 comments and 31 retweets #BurtonUSOpen: 49 unique posts mentioned Town of Vail Burton Instagram for Town of VaW27 dedicated Town of Vail posts generated 790,468 impressions, 42,594 likes and 333 comments 2013 Burton US Open Recap uuRTon© Burton (US) Facebook Demographics &Location Who You R- eached (Dernographics and Location} Gender and Age Female 33.9% �13�17 Male 6503% lrr�r t Countries 274,532 United States of America 61,750 Canada 43,140 Germany 37,338 Italy 23,921 France 19,569 Japan 18,265 United Kingdom 18 -24 25 -34 35 -44 Cities 7,141 Tokyo, Japan 5,766 Santiago, Reg, -o'1 Nlevopo itana. C'1 i Ie 5,030 Vontreal, QC, Canada 4,873 Denver, CO 4,574 New York, IVY 4,267 London, England, United Kin�go i °n 5/7/2013 4,217 Cli €ago, IL 0.6% 0.4` 45 -54 55 -61 65+ 2% Languages' 358,062 English (US) 57,548 German 39,986 English (UK) 37,505 Italian 35,345 French (Trance) 25,574 Spzir s!1 18,764 1 ap art e s e 2013 Burton US Open Recap Key Social Media Posts Burton 5nowhoards February 25 4k There's a lot of apres during the Burton US Open. The Town of Vail has you covered! Be sure to pick up your APRES ALL DAY card at the Burton expo rent in Golden Peak from Wednesday, February 27th to March 2nd for sweet deals throughout Vail Village and Lionshead. And download the free mobile app at m.vail.corn so you don't miss a thing this week. Like - Comment - Share 205,079 people saw this post eun.— Snow6oards February 27 0 Burton Snowboards February 28 �yy As the athletes arrive the Town of Vaal for the 31st Burton US Open presented by MINI, they had a chance to check out the course and talk about the move to Vail. Be sure to tune in to see all the action Give. Go to Burton.comj'uso for daily viewing schedule. http�j/bit.ly /13usoariders III 149 4 1D M) 4 Pfonrote T If you are here at the Burton Us Open please join us tonight from 6 -8 for the Chill & MINI event. Food, Riders, Dj LUIS CALDERIN and a ton of ways to support this amazing organization that helps change the lives of so many kids through snowboarding. Check out their brand new website at Chill.Org CHIL A" IN I CHAdtIENT Like Comment Shoe FOR AW EVENING BF FBIIp, ENTERTAINMENT AND CELEBRATION BENEFITING CHILL ANC � o `QP THEWORKTHATWIL1 aQ � 238 Q 3 ® 2 AFFECT SOHANVCHILURENIN THE FUTURE st Promote - WEDNESDAY, FEBRUARY 27 231 S FRONTAGE RD E VAIL CO 11&57 siouo HL Nr `yYIL IIjJ OR MRom EMNRR t:.' ARI�.MO 4fRMYFPNRIR S7FWt WNNIAIN RER9RTWNt No TNRH off IIFt rml WITH EXCLUSIVE E-: RMWn RAGTONYInRrAxECURnwo ITEMS SUCH AS c; min RRtomRw5A7WZJ 3 SUGGESTED DONATION DOOR 6 112 j 1 Burton 5nowhoards March 7 N uumon© #throwbackthursday to this mellow little party we had last weekend at the #BurtonUSOpen presented by @Mini @miniusa at @vailmtn Big thanks to our friends at @gopro and the #TownOfVall for helping us put this all together. Big time shouts to the artist that performed @macklernore @ryaniewis @djcre8_ @santivision @chriskarnsmusic @cosmobaker & @skratchbastid and the good people of Colorado for rocking with us. See you next year. l photo; #jackAffieck w,. 2013 Burton US Open Recap Burton Snowboards , burionsnownoard 2d -eu Don't miss a thing this week at the kBurtonUSOpen. Download the free mobile app at : i, vail.com to get up to minute info. Collacse F Reply 12 Delete * Favorite ••• More 9 , _-WEETS F AVORITE$ 7:13 PM - 25 Feb 13 • Details Reply to @burtonsnowboard Burtan Snowboards aburtonsnowboard Get your APRES ALL DAY card at the Burton expo tent in Golden Peak from 2/27 -3/2 for sweet deals throughout vailmtn Village Collapse *-Reply O Delete *Favorite —More RETWEET FAVORITE 7:68 PM - 25 Feb 13 • Details KZYR, The Zephyr 25 Feb Biilboard's Number 1 Sang with a bullet Thriftshop° macklemore will be in -vail March 1 for burtortUS ©PEN ?burtonsnowboard 4 Retweeted by Buri Snowboards Collapse 4, Reply t3 Retweeted *Favorite ***More RETWEETS ici 5,30 PM - 25 Feb 13 • Details Reply to t;-kzyrradio kdmacklemore Burton Snowboards @burtonsnowboard 25 Fete Don't miss a thing this week at the � Download the free mobile app at m.vail.com to get up to minute info. Collapse 4, Reply O Delete *Favorite —More RRETWEET8 FrsAVORITES ®a • ` lam ob 7:13 PM - 25 Feb 13. Details uuRTon© qP 3'45T ®®wiL■i t; Burton Snowboards ;E.burtonsnowboard 27 Feb . burtonsnowboard mikeyrencz & jeremy--jones double up for some ftshcuit runs on Happy Valentines Day. We love their lunch break today. ,' anon optics in stag r .am /p/WOdYAgsVQF/ have for the #9 DrIJSOpsnpesented „F_,iY1d by Omml & 0minlusa at 0vaiimm with performances by Omack!emcre & OryanAwis I Santgold Osantiv�sicn 1 ®skratchbasbd & 11cosmobaker The Burton Snowboards ��burtonsnowboard 26 Feb 2gi 3#6urtontl8open takes pace Talk a walk down memo lane & watch 31 ears of .�B urtonUSC] en the pubs The events are area ll open nt y p the public. For lodging and all other into history. _ r i �morylane Thx r� MINI �nckia :vailmtn vslt www.nunon.com /usn mtn_dew�GoPro Expand chantr_zz BURTON I your gran dads cloths. I look Incredible Burton Snowboards 9burtonsnowboard I• —I bubbees_han & v =!v are shuttling the `BurtonUSOpen riders all around _ ■ � " l fbob_rosscc 31 years!!! vailmtn Here's kellyclarkfdn ... i nstagnam/p/WNNjj 7GMVSG/ ysaoallb - � �mcgelli budon +9macklemore Expand �► a mykate2 Burton Snowboards bu tonsnowboard 25 Feb Wburto it ow ai Stratton still �burconsnowboam ® We're giving away (1) Burton US Open presented by OMini prize adeuaguardla pack. Here's how it works. 1. Upload a... instagr.arn 5/7/2013 ® Opandasarentbaars /piWNGEZNsVRc/ Expand _ To add a comment, please sign in. 2013 Burton US Open Recap -1 Y J: A 4�,7 r 6J Y J ny 4 li��ffi uumon© MINI 2013 Burton US Open Recap Memorable Quotes uuRTon© "For me, bringing (Vail and the Burton U.S. Open) together is all time. I'm excited to compete in Vail's new pipe and see everyone come out for the next evolution of this contest." Shaun White, US Open Halfpipe Gold From Vail Daily "The first Burton US Open at Vail couldn't have gone any better —the weather, the riders, the competitions, the free riding, the packed concerts at night —it surpasses our expectations on every level...we can't wait to bring the Open back to Vail next year" Jake Burton Carpenter, Owner /CEO- Burton Snowboards From Transworld Business "The Town of Vail was honored to host the Burton US Open for the first time this year. We believe it was a fruitful experience for the event, participants, spectators, sponsors and many of our local businesses from the feedback we received. The energy in town during the event was high with contests taking place on the mountain and the concerts and other family activities taking place in town. We look forward to hosting the event for many years to come." Stan Zemler, Town Manager -Town of Vail From Transworld Business 5/7/2013 2013 Burton US Open Recap :.►, 013 uumon© - � —A m 2013 Burton US Open Recap Memorable Quotes uuRTon© "I couldn't be more excited about its next evolution. Burton has always been progressing the sport and doing what's best for snowboarders, and I truly believe that this move to Vail will make the Open even better." Kelly Clark, US Open Halfpipe Gold From Vail Daily "Like everyone else, I was blown away by the energy, vibe and performance at this year's Burton US Open. Burton and Vail, along with key partners like MINI, Town of Vail, Mountain Dew, and Nokia; brought the event to a whole new level, and the athletes, including the women, rose to the occasion. I'm not sure I've ever enjoyed a halfpipe final more;; Kelly crushed it, Hannah stepped up big time, and Arielle once again proved she's a force to be reckoned with. I couldn't be happier that the US Open has found a new home at Vail." Donna Carpenter, President - Burton Snowboards From Transworld Business "It's on a perfect run. If you look back to the Honda Vail Sessions that used to be here, it was the biggest jump contest in snowboarding. It's where all the new tricks happened. This is the same idea. It's on the same face of the mountain where the Sessions were held and will have huge jumps, and history will for sure be made." Mark McMorris, US Open Slopestyle Gold From Vail Daily 5/7/2013 2013 Burton US Open Recap uumon© TOWN OF 75 South Frontage Road West Vail, Colorado 81657 vailgov.com Vail Business Review February 2013 April 17, 2013 Finance Department 970.479.2100 970.479.2248 fax The February Vail Business Review breaks down the four percent sales tax collected for February. Overall February sales tax increased 6.2% with Retail increasing 10.0 %, Lodging increased 7.9 %, Food and Beverage increased 4.1 % and Utilities /Other (which is mainly utilities but also includes taxable services and rentals) decreased 11.3 %. The Out of Town category continues to be greatly affected by construction, interior design firms and furniture stores delivering in to Vail. Excluding the Out of Town category sales tax for the month of February was up 6.9 %. Town of Vail sales tax forms, the Vail Business Review and the sales tax worksheet are available on the internet at www.vailgov.com. You can subscribe to have the Vail Business Review and the sales tax worksheet e- mailed to you automatically from www.vailgov.com. Please remember when reading the Vail Business Review that it is produced from sales tax collections, as opposed to actual gross sales. If you have any questions or comments please feel free to call me at (970) 479 -2125 or Judy Camp at (970) 479 -2119. Sincerely, Sally Lorton Sales Tax Administrator 5/7/2013 February OF IVAIL TOWN TOWN OF VAIL BUSINESS REVIEW Sales Tax Newsletter February 2013 Sales Tax February February February 2012 2013 % Collections Collections Change VAIL VILLAGE Retail 420,607 443,608 5.47% Lodging 568,675 627,418 10.33% F & B 480,518 507,398 5.59% Other 12,545 17,831 42.14% Total 1,482,345 1,596,254 7.68% LIONSHEAD Retail 187,896 210,033 11.78% Lodging 410,406 442,249 7.76% F & B 141,824 135,970 -4.13% Other 7,852 9,871 25.71 % Total 747,977 798,123 6.70% CASCADE VILLAGE /EAST VAIL /SANDSTONE/WEST VAIL Retail 202,738 211,368 4.26% Lodging 209,330 217,544 3.92% F & B 67,087 74,653 11.28% Other 5,823 3,920 -32.69% Total 484,978 507,484 4.64% OUT OF TOWN Retail 40,190 71,500 77.90% Lodging 38,644 37,156 -3.85% F & B 2,020 2,015 -0.28% Utilities & Other 199,233 168,381 -15.49% Total 280,087 279,052 -0.37% 4/17/2013 1:06:48 PM en1jTjj2Uep3/er Page 1 of 2 February TOWN OF VAIL BUSINESS REVIEW TOWN OF VAIL Sales Tax Newsletter February 2013 Sales Tax TOTAL 4/17/2013 1:06:48 PM ;,..; 0,13/er Page 2 of 2 February February February 2012 2013 % Collections Collections Change Retail 851,432 936,508 9.99% Lodging And Property Mgmt 1,227,055 1,324,367 7.93% Food and Beverage 691,449 720,035 4.13% Other 225,453 200,002 -11.29% Total 2,995,388 3,180,912 6.19% RETAIL SUMMARY February February February 2012 2013 % Collections Collections Change RETAIL -FOOD 140,670 149,473 6.26% RETAIL - LIQUOR 58,099 62,690 7.90% RETAIL - APPAREL 106,782 146,227 36.94% RETAIL -SPORT 401,643 441,026 9.81 % RETAIL - JEWELRY 20,789 26,927 29.53% RETAIL -GIFT 8,137 9,665 18.78% RETAIL - GALLERY 5,437 4,468 -17.81 % RETAIL -OTHER 109,447 95,738 -12.53% RETAIL -HOME OCCUPATION 426 293 -31.25% Total 851,432 936,508 9.99% 4/17/2013 1:06:48 PM ;,..; 0,13/er Page 2 of 2 MEMORANDUM April 26, 2013 To: Vail Town Council Stan Zemler Pam Brandmeyer Judy Camp From: Sally Lorton Re: March Sales Tax I estimate Vail will collect another $110,000 in March sales tax to bring March collections to $3,690,232. If so, we will be up 16.1% or $511,539 from budget and up 15.8% or $504,373 from March 2012. The ski season (November through March) would be up 6.5% or $845,782. January, February and March are all record months over $3,000,000. 5/7/2013 Month 2003 2004 2005 2006 2007 Town of Vail Sales Tax Worksheet 4/26/2013 2008 2009 2010 2011 2012 Budget 2013 Collections Change Budget from Variance 2012 % Change from Budget January 1,997,091 2,225,841 2,275,967 2,597,985 2,783,306 2,976,655 2,619,673 2,564,383 2,795,688 2,855,524 2,958,130 3,126,208 168,078 9.48% 5.68% February 2,111,163 2,362,825 2,429,377 2,527,130 2,718,643 3,071,615 2,588,889 2,577,360 2,803,136 2,994,580 2,986,471 3,238,681 252,210 8.15% 8.45% March 2,372,942 2,344,178 2,785,101 2,852,954 2,986,446 3,327,304 2,504,567 2,685,004 3,143,418 3,185,859 3,178,693 3,580,232 401,539 12.38% 12.63% Total 6,481,196 6,932,844 7,490,445 7,978,069 8,488,395 9,375,574 7,713,129 7,826,747 8,742,242 9,035,963 9,123,293 9,945,121 821,828 10.06% 9.01% April 871,468 992,157 915,554 1,280,324 1,330,740 1,098,918 1,235,941 1,156,934 1,191,690 1,183,087 1,282,934 - 100.00% - 100.00% May 428,919 411,595 458,770 449,283 545,874 622,103 516,150 421,925 473,292 487,739 546,713 - 100.00% - 100.00% June 742,755 732,113 834,913 805,362 953,017 918,061 717,233 873,765 895,951 963,143 948,508 - 100.00% - 100.00% July 1,075,532 1,128,514 1,166,183 1,255,243 1,265,781 1,397,842 1,121,860 1,228,767 1,481,329 1,573,499 1,438,328 - 100.00% - 100.00% August 1,029,446 994,445 993,985 1,055,614 1,162,746 1,349,795 1,068,391 1,147,352 1,310,471 1,380,710 1,322,533 - 100.00% - 100.00% September 679,208 757,033 795,807 832,549 908,318 834,569 753,754 761,425 889,945 978,037 913,727 - 100.00% - 100.00% October 508,092 532,537 566,173 614,396 688,519 662,767 581,033 594,362 623,420 644,577 676,408 - 100.00% - 100.00% November 591,269 623,646 713,117 799,582 747,877 719,109 651,873 701,075 788,430 825,873 790,411 - 100.00% - 100.00% December 2,171,098 2,362,095 2,549,032 2,771,258 2,821,871 2,652,628 2,553,974 2,963,763 3,184,645 2,973,826 3,057,145 - 100.00% - 100.00% Total 14,578,983 15,466,979 16,483,979 17,841,680 18,913,138 19,631,366 16,913,338 17,676,115 19,581,415 20,046,454 20,100,000 5/7/2013 2013 MAY - OCTOBER - NEW BRAND POSITIONING For passionate mountain travelers, outdoor adventurers, and those who aspire to live life at its fullest, Vail is the preferred destination for which mountain resorts represent an expression of physical and cultural vitality, well- being, and an aspirational sense of life at its best. Because of mother nature's generosity, coupled with a community passion and spirit for living well, and the modern day leadership and commitment to excellence in all aspects, Vail can credibly lay claim to being an experience like nothing on earth. ■ ■ ■ ■ ■ . ■ ■ INTEGRATED BRAND POSITIONING Winter For passionate and dedicated skiers, Vail Mountain is the preferred ski resort for whom skiing represents an elemental expression of personal achievement and singularity of man against nature, or the Esprit d' Corps of belonging to an elite club. Because of mother nature's generosity in snow and terrain, coupled with the vision inherent in the spirit of Vail's founders and the modern day commitment to excellence in all aspects of operation, Vail can credibly lay claim to being an experience like nothing on earth. Vail Like nothing on earth May- October For passionate mountain travelers, outdoor adventurers, and those who aspire to live life at its fullest, Vail is the preferred destination for which mountain resorts represent an expression of physical and cultural vitality, well- being, and an aspirational sense of life at its best. Because of mother nature's generosity, coupled with a community passion and spirit for living well, and the modern day leadership and commitment to excellence in all aspects, Vail can credibly lay claim to being an experience like nothing on earth. Vail Like nothing on earth TOWN OF VAIL REVENUE HIGHLIGHTS April 30, 2013 Sales Tax Upon receipt of all sales tax returns, March collections are estimated to be $3,690,232 up 15.8% from last year and 16.1 % up compared to budget. Year to date collections of $10,055,121 are up 11.3% from last year and up 10.2% from budget. Inflation as measured by the consumer price index was up 1.5% for March. Real Estate Transfer Tax (RETT) RETT collections through April 30 total $1,267,736 down 23.2% from this time last year. Of current collections, approximately 11.3% is from major redevelopment projects including Manor Vail, Four Seasons, Ritz Carlton Residences, Solaris, and Lions Square Lodge North. Collections not related to major redevelopment projects currently total $1,124,506, down 15.1% from prior year. Parking Revenue 2013 Revenue: Pass sales through April 30 total $178,166, up 27.1 % from 2012. Daily sales from the parking structures through the end of the ski season total approximately $2.7 million, up 26.5% from 2012. Season to date: Pass sales from November through April total $674,589 up 3.3% from prior winter season. Daily sales from the parking structures total approximately $3.3 million, up 22.8% from the prior winter season. 5/7/2913 - rowH Of vn �ii> VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: May 7, 2013 ITEM /TOPIC: Matters from Mayor.Council and Committee Report 5/7/2013 TOWN Of vn' 1[1 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: May 7, 2013 ITEM /TOPIC: Executive Session, pursuant to: 1) C.R.S. §24- 6- 40�4)(a)(b)(e) - to discuss the purchase, acquisition, lease, transfer, or sale of property interests; to receive legal advice on specific legal questions; and to determine positions, develop a strategy and instruct negotiators, Regarding: Pending litigation and Town's ownership of commercial unit #3 in Vail Village Plaza Phase V. PRESENTER(S): Matt Mire 5/7/2013 rowH Of vn �ii> VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: May 7, 2013 ITEM /TOPIC: Adjournment (4:25 p.m.) NOTE: UPCOMING MEETING START TIMES BELOW (ALL ARE APPROXIMATE DATES AND TIMES AND SUBJECT TO CHANGE) THE NEXT REGULAR VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BEGIN AT APPROXIMATELY 12:30 P.M. (or TBD), TUESDAY, APRIL 16, 2013 IN THE VAIL TOWN COUNCIL CHAMBERS FUTURE AGENDA ITEMS: Ongoing agenda items TBD: DRB /PEC updates - Warren - WS - 15 min.; Informah Updates Attachments: WS - 15 min.; Executive Sessim items: 30 min.; Consent Agenda: 5 min.; Town Manager Report: 5 min. FUTURE AGENDA ITEMS: Health Care Reform Overview - WS - Krista - 60 miry. 5/21 RSES $20,000 Grant Update - WS - Kat Lange - 5 min- 5/21 Headshop and Paraphernalia Ordinance - WS- Joe Batbller - 5/21 Ford Park Sport Field Contract Award - ES - Todd 0- 15 min. - 6/4 Plastic Bag Initiative Community Discussion Approval of contractor for operational management of Vail Welcome Center & Host Program - Suzanne - ES - 6/18 Gore Creek Public Sign Campaign - George - WS - 2Qnin. - TBD Sign Code /Sponsor Vehicle Location - George - WS -45 min. - TBD ERWSD easements - Todd Fessenden - ES - 30 min. -BID 1st reading of Ord #1 - Charter Split - Matt M - E& 30 min. - TBD EPS Economic Study of Vail Golf Course - Greg Hall- WS - 30 min. - TBD ROI Document Presentation - Adam Sutner - WS - 20 in. - TBD EHU Housing Authority - TBD 2015 WAC construction restrictions discussion - Geoge - WS - 30 min. - TBD VVMC /TOV discussion on MOB - Doris Kirschner, VVMC- ES - 30 min. - TBD Strategic Parking Plan discussion - Greg H. - WS 30 min. - TBD Sister City discussion - TBD Open Space Discussion with Toby Sprunk, Eagle County Open Space Director - TBD Discussion of future of RSES - TBD Streaming PEC & DRB - TBD Vail Village Character Preservation Update - TBD 5/7/2013