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HomeMy WebLinkAbout2013-05-21 Agenda and Support Documentation Town Council Work SessionVAIL TOWN COUNCIL WORK SESSION AGENDA VAIL TOWN COUNCIL CHAMBERS 75 S. Frontage Road W. Vail, CO 81657 2:00 P.M., MAY 21, 2013 NOTE: Times of items are approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. Public comments on work session item may be solicited by the Town Council. 1. ITEM/TOPIC: DRB/PEC Update (10 min.) PRESENTER(S): George Ruther 2. ITEM/TOPIC: Contribution and Event Funding Discussion (30 min.) PRESENTER(S): Kelli McDonald and Kathleen Halloran ACTION REQUESTED OF COUNCIL: Staff requests that Council review the memo and provide direction on the following: 1. Does Council support simplifying and streamlining the process as outlined? In the May 7 work session Council agreed to simplify and streamline the process and asked for the revisions outlined in this document. 2. Does Council support targeting current levels of funding or prefer a change in levels of funding? In the May 7 work session Council agreed to use these levels as a starting point and to make a final decision as part of the 2014 budget process. 3. Does Council support having Staff review and recommend funding annually as part of the budget process? Council agreed in the May 7 work session to this process understanding that Council will have the final approval during the 2014 budget process. 4. Would Council like to create a process for capital projects? Council gave direction in the May 7 work session to have the capital projects come through the capital budget process and be reviewed in the context of the five year capital plan. BACKGROUND: Council contributions and special event funding was a significant topic of discussion during the Council retreat held earlier this year. The purpose of this discussion is to highlight the concepts brought about during the retreat and ask for feedback from Council on any changes to funding policy or procedure prior to the 2014 budget season. The updated memo incorporates input from the Council at the May 7 work session. 3. ITEM/TOPIC: Health Care Reform Update and Impacts (45 min.) PRESENTER(S): Krista Miller PLUS presentation by Joe Long & Jeff Miller, Hays Companies ACTION REQUESTED OF COUNCIL: Listen to presentation and ask questions. 5/21/2013 BACKGROUND: The purpose of this presentation is to provide detail on the Patient Protection and Affordable Care Act (PPACA), otherwise known as Obamacare or the Affordable Care Act. This presentation will provide information on the legislation and the impacts as it relates to the 2014 budget. STAFF RECOMMENDATION: None. 4. ITEM/TOPIC: Information Update and Attachments: 1) RSES $20,000 Grant Update - Kathryn Lange; 2) 2013 Summer Events Master Calendar - Kelli McDonald; 3) Ski Season Report - Kelli McDonald (5 min. ) PRESENTER(S): Various 5. ITEM/TOPIC: Matters from Mayor, Council and Committee Reports (15 min. ) 6. ITEM/TOPIC: Executive Session, pursuant to: 1) C.R.S. §24-6-402(4)(a)(b) (e) - to discuss the purchase, acquisition, lease, transfer, or sale of property interests; to receive legal advice on specific legal questions; and to determine positions, develop a strategy and instruct negotiators, Re: Town owned property. (15 min. ) PRESENTER(S): Matt Mire 7. ITEM/TOPIC: Adjournment (4:00 p.m.) NOTE: UPCOMING MEETING START TIMES BELOW (ALL ARE APPROXIMATE DATES AND TIMES AND SUBJECT TO CHANGE) -------------------- THE NEXT REGULAR VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BEGIN AT APPROXIMATELY 12:30 P.M. (or TBD), TUESDAY, JUNE 4, 2013 IN THE VAIL TOWN COUNCIL CHAMBERS FUTURE AGENDA ITEMS: Ongoing agenda items TBD: DRB/PEC updates - Warren - WS - 15 min.; Information Updates Attachments: WS - 15 min.; Executive Session items: 30 min.; Consent Agenda: 5 min.; Town Manager Report: 5 min. FUTURE AGENDA ITEMS: Headshop and Paraphernalia Ordinance - WS- Joe Batcheller - 6/4 2012 Audit Report - ES - Michael Jenkins - 30 min. - 6/4 Ford Park Sport Field Contract Award - ES - Todd O. - 15 min. - 6/4 2012 Audit Report - ES - Michael Jenkins - 30 min. - 6/4 Discussion regarding Town Owned rentals - 6/4 Golf Course netting - 6/4 Approval of contractor for operational management of Vail Welcome Center & Host Program - Suzanne - ES - 6/18 Mountain Travel Update - WS - Ralf Garrison - 30 min. - 6/18 Vail Village Info Center - ES - Greg Hall - 30 min. - 7/2 Plastic Bag Initiative Community Discussion -TBD Gore Creek Public Sign Campaign - George - WS - 20 min. - TBD Sign Code/Sponsor Vehicle Location - George - WS - 15 min. - TBD ERWSD easements - Todd Fessenden - ES - 30 min. - TBD 1st reading of Ord #1 - Charter Split - Matt M - ES - 30 min. - TBD EPS Economic Study of Vail Golf Course - Greg Hall - WS - 30 min. - TBD 5/21/2013 ROI Document Presentation - Adam Sutner - WS - 20 min. - TBD EHU Housing Authority - TBD 2015 WAC construction restrictions discussion - George - WS - 30 min. - TBD VVMC/TOV discussion on MOB - Doris Kirchner, VVMC - ES - 30 min. - TBD Strategic Parking Plan discussion - Greg H. - WS - 30 min. - TBD Sister City discussion - TBD Open Space Discussion with Toby Sprunk, Eagle County Open Space Director - TBD Discussion of future of RSES - TBD Streaming PEC & DRB - TBD Vail Village Character Preservation Update - TBD 5/21/2013 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: May 21, 2013 ITEM/TOPIC: DRB/PEC Update PRESENTER(S): George Ruther ATTACHMENTS: DRB Results May 1, 2013 DRB Results May 15, 2013 PEC Results May 13, 2013 Wall Street Building PEC Memorandum PEC Memorandum Attachment A PEC Memorandum Attachment B1 PEC Memorandum Attachment B2 PEC Memorandum Attachment C1 PEC Memorandum Attachment C2 PEC Memorandum Attachment D1 PEC Memorandum D2 Applicant's Presentation at Public Hearing 5/21/2013 Page 1 DESIGN REVIEW BOARD AGENDA PUBLIC MEETING May 1, 2013 Council Chambers 75 South Frontage Road West - Vail, Colorado, 81657 MEMBERS PRESENT MEMBERS ABSENT Tom DuBois Brian Gillette Andy Forstl (arrived at 1:40) Libby Maio Rollie Kjesbo PROJECT ORIENTATION 1:30pm SITE VISITS 1. MJG Forest Road LLC - 765 Forest Road 2. Norris/Ying Residence - 486 Forest Road Units A & B 3. Marshall Residence - 193 Beaver Dam Road 4. Gore Creek Gallery Traveler Books - 158 Gore Creek Drive Unit 132 MAIN AGENDA 3:00pm 1. MJG Forest Road LLC DRB130051 / 10 minutes Warren Final review of changes to approved plans (outdoor fireplace) 765 Forest Road/Lot 8, Block 2, Vail Village Filing 6 Applicant: MJG Forest Road LLC, represented by Ceres Plus ACTION: Tabled to May 15, 2013 MOTION: Kjesbo SECOND: Maio VOTE: 4-0-0 2. Four Seasons Resort DRB130076 / 10 minutes Joe Final review of a sign application (building identification sign) 1 Vail Road/Lot 9A-C, Vail Village Filing 2 Applicant: Vail Hotel 09 LLC, represented by David Sorenson ACTION: Tabled to May 15, 2013 MOTION: Kjesbo SECOND: Maio VOTE: 4-0-0 3. Marshall Residence DRB130088 / 10 minutes Warren Final review of changes to approved plans (skylight system) 193 Beaver Dam Road/Lot 38, Block 7, Vail Village Filing 1 Applicant: Hines M. Marshall Jr., represented by Sheppard Resources ACTION: Approved MOTION: Kjesbo SECOND: Maio VOTE: 4-0-0 4. Gore Creek Gallery Traveler Books DRB130090 / 15 minutes Joe Final review of a minor exterior alteration (storefront improvements) 158 Gore Creek Drive Unit 132/Lot ABC, Block 5C, Vail Village Filing 1 Applicant: Vail Five K LTD – John Keck, represented by Mauriello Planning Group ACTION: Approved MOTION: Kjesbo SECOND: Forstl VOTE: 4-0-0 CONDITION(S): 1. The applicant shall include a horizontal element 18 to 24 inches above grade to all proposed windows to break up the vertical expanse of the window panes and meet the intent of the Vail Urban 5/21/2013 Page 2 Design Guide Plan. The horizontal element shall match the color, dimensions, and material of the proposed window trim. 5. Norris/Ying Residence DRB130094 Joe Final review of changes to approved plans (repaint) 486 Forest Road Units A & B/Lot 1, Block 1, Vail Village Filing 6 Applicant: Ying Living Trust and 486 Forest LLC, represented by Ron Byrne ACTION: Approved MOTION: Kjesbo SECOND: Maio VOTE: 4-0-0 STAFF APPROVALS Liftside Condominiums DRB130061 Warren Final review of minor exterior alteration (a/c condenser units) 1234 Westhaven Drive/Cascade Village Applicant: Liftside Condominiums Homeowners Association, represented by Danny Swertfeger Naiman Residence DRB130070 Warren Final review of minor exterior alteration (addition and deck) 4770 Bighorn Road Unit P-4 (Racquet Club)/Unplatted Applicant: Elisabeth and Hal Naiman Christoffersen Residence DRB130087 Joe Final review of a minor exterior alteration (garage door, trim/siding) 1390 Briar Patch Lane Unit 3/Lot G5, Residences at Briar Patch Condos Applicant: Ralph E. Christoffersen, represented by Nedbo Construction A.J. Property Trust DRB130089 Joe Final review of a minor exterior alteration (windows, railings) 100 East Meadow Drive Unit 30/Lot O, Block 5D, Vail Village Filing 1 Applicant: A.J. Property Trust, represented by Beck Building Pitkin Creek Condos DRB130092 Joe Final review of a minor exterior alteration (stairs, reroof) 3971 Bighorn Road Buildings 3, 6, 7, and 9/Unplatted Applicant: Pitkin Creek Condo Association, represented by Stephen Croke Valley Condominium Association DRB130093 Warren Final review of a minor exterior alteration (parking structure repairs) 1516 Buffehr Creek Road/Valley Condos Applicant: Valley Condominium Association, represented by Sherry Dorward Gleicher Residence DRB130097 Joe Final review of a minor exterior alteration (windows) 641West Lionshead Circle Unit 316 (Montaneros)/Lot 8, Block 1, Vail Lionshead Filing 3 Applicant: Charles and Maxine Gleicher, represented by Michael Hazard Gracia Residence DRB130099 Joe Final review of a minor exterior alteration (sliding doors) 531 East Lionshead Circle Unit 204 (Lionshead Arcade)/Lot 3, Block 1, Vail Lionshead Filing 1 Applicant: Carlos Gracia, represented by Bryan Desmond 5/21/2013 Page 3 Byers Duplex B13-0094 JRM Final approval of a minor exterior alteration (reroof) 4562 Streamside Circle East/Lot 17, Bighorn Subdivision Addition 4 Applicant: Holly A. and Gail M. Byers, represented by Plath Construction Inc. Spicer/Bertole duplex B13-0122 JRM Final review of a minor exterior alteration (reroof) 1259 Westhaven Circle/Lot 33, Glen Lyon Subdivision Applicant: William Spicer, represented by Robert Pacheco The applications and information about the proposals are available for public inspection during regular office hours in the project planner’s office, located at the Town of Vail Community Development Department, 75 South Frontage Road. Please call 479-2138 for information. Sign language interpretation available upon request with 24 hour notification. Please call 479-2356, Telephone for the Hearing Impaired, for information. 5/21/2013 Page 1 DESIGN REVIEW BOARD AGENDA PUBLIC MEETING May 15, 2013 Council Chambers 75 South Frontage Road West - Vail, Colorado, 81657 MEMBERS PRESENT MEMBERS ABSENT Tom DuBois Libby Maio Rollie Kjesbo Andy Forstl Brian Gillette PROJECT ORIENTATION 1:00pm SITE VISITS 1. MJG Forest Road - 765 Forest Road 2. Turnipseed Residence - 615 Forest Road 3. Potato Patch Condos - 950 Red Sandstone Road 4. Anderson Residence - 1160 Sandstone Drive MAIN AGENDA 3:00pm 1. MJG Forest Road LLC DRB130051 / 10 minutes Warren Final review of changes to approved plans (outdoor gas fireplace) 765 Forest Road/Lot 8, Block 2, Vail Village Filing 6 Applicant: MJG Forest Road LLC, represented by Ceres Plus ACTION: Approved MOTION: Gillette SECOND: Forstl VOTE: 3-2-0 (Maio, Kjesbo opposed) 2. Four Seasons Resort DRB130076 / 10 minutes Joe Final review of a sign application (building identification sign) 1 Vail Road/Lot 9A-C, Vail Village Filing 2 Applicant: Vail Hotel 09 LLC, represented by David Sorenson ACTION: Tabled to June 5, 2013 MOTION: Kjesbo SECOND: Maio VOTE: 5-0-0 CONDITION(S): 3. Turnipseed Residence DRB130091 / 10 minutes Joe Final review of new construction (single-family) 615 Forest Road/Lot 2, Block 2, Vail Village Filing 6 Applicant: Vail Custom Home Collection, represented by Scott Turnipseed ACTION: Approved with condition(s) MOTION: Kjesbo SECOND: Maio VOTE: 5-0-0 CONDITION(S): 1. The applicant shall submit physical exterior material samples to staff for review and approval prior to the submittal of a building permit application. 5/21/2013 Page 2 4. Anderson Residence DRB130104 / 10 minutes Joe Final review of a minor exterior alteration (landscaping) 1160 Sandstone Drive/Lot A, Lions Ridge Filing 4 Applicant: Todger Anderson, represented by Andrew Henkes ACTION: Approved with condition(s) MOTION: Maio SECOND: Gillette VOTE: 5-0-0 CONDITION(S): 1. The applicant shall not remove the spruce tree in conjunction with this approval. 5. Potato Patch Condominiums DRB130118 / 10 minutes Joe Final review of a minor exterior alteration (landscaping) 950 Red Sandstone Road/Potato Patch Club Applicant: Potato Patch Club Condo Association, represented by Mike Earl ACTION: Approved with condition(s) MOTION: Kjesbo SECOND: Maio VOTE: 5-0-0 CONDITION(S): 1. The applicant is approved to remove the trees identified on the submitted site plan as amended by the Design Review Board at the public hearing. Trees 10, 12, and 25 shall be replaced with a minimum of three 2-inch caliper aspens in the general location of the removed trees, prior to requesting final planning inspections. STAFF APPROVALS Northwoods Building D DRB130101 Warren Final review of a minor exterior alteration (railings) 600 Vail Valley Drive/Unplatted, Northwoods Condominiums Applicant: Northwoods Condominiums, represented by Patrick Pinnell Austrian Residence DRB130103 Joe Final review of a minor exterior alteration (windows) 696 Forest Road Unit A/Lot 8, Block 1, Vail Village Filing 6 Applicant: Neil and Nancy Austrian, represented by Beth Levine Dietrich residence DRB130105 Joe Final review of a minor exterior alteration (exterior paint color change) 2772 Kinnikinnick Raod Unit B & C/Lot 13, Innsbruck Meadows Applicant: Frederick Dietrich, represented by Fritz Dietrich Hormel Residence DRB130106 Joe Final review of a minor exterior alteration (repair/repaint exterior same for same) 1527 Vail Valley Drive Unit A & B/Lot 10, Block 3, Vail Valley Applicant: Hormel Foods Corp, represented by Nedbo Construction Hendrich Residence DRB130109 Joe Final review of a minor exterior alteration (reroof, exterior repairs) 2818 Basingdale Boulevard/Lot 9, Block 8, Vail Intermountain Development Subdivision Applicant: Rush Condominium Association, represented by Pierce Architects Golden Peak Chair 12 DRB130110 Warren Final review of a minor exterior alteration (replace and realign) 460 Vail Valley Drive/Tract F, Vail Village Filing 7 Applicant: Vail Corporation, represented by Thomas Allender 5/21/2013 Page 3 Marquez Residence DRB130113 Joe Final review of an addition (enclose deck) 605 North Frontage Road West Unit 21A (Sun Vail)/Lot A, Vail Potato Patch Applicant: Jacques Payen Marquez, represented by America Chavira Northwoods Condominiums DRB130117 Joe Final review of a minor exterior alteration (landscaping) 600 Vail Valley Drive/Unplatted Applicant: Northwoods Condominium Association, represented by Mike Earl Four Seasons DRB130119 Joe Final review of a minor exterior alteration (landscaping) 1 Vail Road/Lots A-C, Vail Village Filing 2 Applicant: Vail Hotel 09 LLC, represented by David Sorenson Tavern on the Gore DRB130121 Joe Final review of a minor exterior alteration (deck replacement) 223 East Gore Creek Drive Unit A/Lot A, Block 5B, Vail Village Filing 1 Applicant: Peggy Rosenquist, represented by Mark Hallenbeck Pitkin Creek Park Condominiums DRB130126 Joe Changes to Approved Plans 3921 Bighorn Road/Pitkin Creek Park Applicant: Pitkin Creek Park Condominium Association, represented by Stephen Croke Larch S.A. DRB130129 David Final review of a minor exterior alteration (repair retaining wall) 805 Potato Patch Drive/Lot 29, Block 1, Vail Potato Patch Applicant: Larch S.A. , represented by David Irwin Vail Custom Ski Homes LLC DRB130130 Tom T. Final review of a minor exterior alteration (landscaping) 756 Forest Road/Lot 12, Block 1, Vail Village Filing 6 Applicant: Vail Custom Ski Homes LLC, represented by Mike Guzik Simba Run Resort DRB130108 David Final review of a minor exterior alteration (windows, doors, greenhouse enclosures) 1100 Lionsridge Loop/Lot C6-C10, Block C, Lion’s Ridge Filing 1 Applicant: Simba Run Condominium Association, represented by Pierce Architects Smith Residence B13-0123 JRM Final review of a minor exterior alteration (window) 825 Forest Road Unit 9 (Gore Creek Residences)/Lot 3, West Day Subdivision Applicant: Robert and Michelle Smith, represented by Mike Earl The applications and information about the proposals are available for public inspection during regular office hours in the project planner’s office, located at the Town of Vail Community Development Department, 75 South Frontage Road. Please call 479-2138 for information. Sign language interpretation available upon request with 24 hour notification. Please call 479-2356, Telephone for the Hearing Impaired, for information. 5/21/2013 Page 1 PLANNING AND ENVIRONMENTAL COMMISSION May 13, 2013 at 1:00pm TOWN COUNCIL CHAMBERS / PUBLIC WELCOME 75 S. Frontage Road - Vail, Colorado, 81657 MEMBERS PRESENT MEMBERS ABSENT Michael Kurz John Rediker Susan Bird Pam Hopkins Bill Pierce Henry Pratt Luke Cartin Site Visit: 1. Lot 6 Spraddle Creek – 1067 Riva Glen Road 2. Wall Street Building – 225 Wall Street 3. Vail Golf Course Hole 19 - 2100 South Frontage Road East 4. Riva Ridge North Unit 630- 133 Willow Place 45 minutes 1. A request for the review of a variance from Section 12-7B-15, Site Coverage, Vail Town Code, pursuant to Chapter 12-17, Variances, Vail Town Code, to allow for the construction of additions in excess of the prescribed site coverage; and a request for the review of a major exterior alteration or modification, pursuant to Section 12-7B-7, Exterior Alterations and Modifications, Vail Town Code, to the allow for the construction of additions, located at 225 Wall Street/ Lot B, Block 5C, Vail Village Filing 1, and setting forth details in regard thereto. (PEC130008, PEC130009) Applicant: Wall Street Commercial, LLC, represented by Suman Architects Planner: Warren Campbell VARIANCE: ACTION: Approved with condition(s) MOTION: Kurz SECOND: Cartin VOTE: 5-0-0 CONDITION(S): 1. This variance approval is contingent upon the applicant obtaining Town of Vail approval of the associated major exterior alteration application. MAJOR EXTERIOR ALTERATION: ACTION: Approved with condition(s) MOTION: Kurz SECOND: Cartin VOTE: 3-2-0 (Pierce & Bird opposed) CONDITION(S): 1. This exterior alteration or modification approval is contingent upon the applicant obtaining Town of Vail approval of the associated design review application. 2. The applicant shall mitigate the 0.70 employee impact created by this commercial addition in accordance with the provisions of Chapter 12-23, Commercial Linkage, Vail Town Code. 3. The applicant shall provide the Town of Vail with a pedestrian easement paralleling the extent of the east façade of the Wall Street Building which shall be from the building façade to the property line prior to requesting a certificate of occupancy. The pedestrian easement shall provide for unobstructed pedestrian access. Warren Campbell gave a presentation per the staff memorandum. 5/21/2013 Page 2 Michael Suman gave a presentation per the plans. He highlighted that the details on the façade materials and store fronts were not determined and would be address with the Design Review Board. Commissioner Pierce asked if there was any public comment. There was no public comment. Commissioner Kurz stated that he felt the changes that were made to the plans addressed the concern he had including the provision of some shade. He spoke to the need to focus on the fenestration of the facade and “bring some Vail to the building.” Commissioner Pratt expressed a concern with the infill of the arcade with a glass façade which would eliminate the ability for outdoor display of goods which is a part of the life and fabric of the Village. He is in support of the easement requested by staff to maintain unobstructed pedestrian circulation on Wall Street. Commissioner Pierce asked if the easement were a part of the application. Warren Campbell expressed that the staff was requesting the easement and the applicant did not express opposition to the easement during their presentation. Commissioner Cartin inquired as to who would be reviewing the landscaping in conjunction with the application. Warren Campbell stated that he would be measuring the area of the proposal to ensure there was no net loss in area and the Design Review Board would be reviewing the planting materials to be put in place. Michael Suman stated that he will also work with Public Works to ensure that their input is gathered on the streetscape intent. He restated there would be a one for one square foot of landscaping replacement of landscaping on the east façade. Commissioner Bird inquired if there would be any operable windows in the store fronts as she identified that there is no air conditioning in the building and it gets hot in the summer based on her experience of working in the building. Michael Suman stated that that there would be operable windows. In order to get some cross- flow of air windows may be added to the west elevation. Commissioner Pierce stated that the location of the fire pit on Wall Street and the proposed infill of the arcade would make pedestrian circulation uncomfortable and tight. He added that if the fire pit were relocated or removed he might be able to view the proposal more favorably. He added that he felt the store front openings are inappropriate for the Village as identified in the Vail Village Design Considerations. He concluded by stating that he felt the changes made to the first floor retail infill on the northeast corner were a positive. Commissioner Kurz noted for the record that special event promotions are available and could be used to promote businesses in the building in the future. 15 minutes 2. A request for the review of a variance from Section 12-6H-6, Setbacks, Vail Town Code, to allow for the interior conversion of an existing loft and addition to the roof in the front and side setbacks, located at 133 Willow Place (Riva Ridge) Unit 630/ Lot 6, Block 6, Vail Village Filing 1, and setting forth details in regard thereto. (PEC130015) Applicant: Riva Ridge 26, LLC, represented by Michael Suman Architects 5/21/2013 Page 3 Planner: Warren Campbell ACTION: Approve with condition(s) MOTION: Kurz SECOND: Cartin VOTE: 5-0-0 CONDITION(S): 1. Approval of this variance is contingent upon the applicant obtaining Town of Vail approval of an associated design review application. 2. The applicant shall mitigate the construction of 176 square feet of GRFA, pursuant to Chapter 12-24, Inclusionary Zoning, Vail Town Code, prior to the issuance of a building permit. Warren Campbell gave a presentation per the staff memorandum. Michael Suman stated that he was available for any questions. There was no public comment. The Commissioners expressed their belief that the proposal was in compliance with the criteria. . 20 minutes 3. A request for final review of an amended final plat, pursuant to Chapter 13-12, Exemption Plat Review Procedures, Vail Town Code, to amend the platted building envelope, located at 1067 Riva Glen Road/Lot 6, Spraddle Creek Estates, and setting forth details in regard thereto. (PEC130011) Applicant: Michael Noell, represented by Mike Foster of Triumph Custom Homes Planner: Warren Campbell ACTION: Approved with condition(s) MOTION: Kurz SECOND: Cartin VOTE: 5-0-0 CONDITION(S): 1. The applicant shall record the plat entitled, Amended Final Plat, Spraddle Creek Estates, Lot 6, Town Of Vail, Eagle County, Colorado, prior to the submittal of a building permit application. Warren Campbell gave a presentation per the staff memorandum. Commissioner Bird inquired as to the need for the homeowners association for Spraddle Creek Estates to approve the application. Warren Campbell stated that yes the homeowners association and architectural review committee have been reviewing the plans and concepts and that they were currently in agreement with the proposal. Commissioner Kurz asked if there were geologic hazards present on the site. Warren Campbell stated that there were several geologic hazards on the site (medium severity rockfall and moderate hazard debris flow) as well as slopes which required compliance with the hazard chapter of the Vail Town Code for excessive slopes. He added that the applicant was aware of these impacts and the need to address them. 15 minutes 4. A request for the review of a flood plain modification permit, pursuant to Section 12-21-11, Flood Hazard Zones, Vail Town Code, to allow for the modification of the flood plain associated with Gore Creek, generally located at 2100 South Frontage Road East (Vail Golf Course)/Unplatted 5/21/2013 Page 4 parcel (a complete legal description is available for inspection at the Town of Vail Community Development Department), and setting forth details in regard thereto. (PEC130013) Applicant: Vail Recreation District, represented by Scott O’Connell Planner: Joe Batcheller ACTION: Approved MOTION: Kurz SECOND: Cartin VOTE: 4-0-0 Commissioner Pierce recused himself as he had a conflict of interest. Joe Bacheller gave a presentation per the staff memorandum. Commissioner Kurz clarified for the record that a 19 hole course is not being proposed, but is an additional hole to be put in play when another hole is taken out of play for maintenance, reconfiguration, or other work. Scott O’Connell explained that the tee for the “19th hole” is shared with the tee box for hole 12. Hole 19 does not come after hole 18. This has been a part of the master plan for a number of years. It allows for greater flexibility in opening holes early in the season and continues 18 hole play if bunker work or grass needs additional time to recover from winter impacts. This is not specifically for the 18th hole changes that are anticipated. Tom Kassmel, Floodplain Coordinator, stated he had reviewed the reports and had nothing to add, but was available for any questions. There was no public comment. 5. A request for a recommendation to the Vail Town Council on the adoption of the 2013 Gerald R. Ford Park Master Plan, an assemblage of the 1985 Ford Park Master Plan, the 1997 Ford Park Management Plan, and the 2012 Ford Park Management Plan Amendment, located at 530, 540, and 580 South Frontage Road East/Unplatted, and setting forth details in regard thereto. (PEC130012) Applicant: Town of Vail Planner: George Ruther ACTION: Table to June 10, 2013 MOTION: Cartin SECOND: Bird VOTE: 5-0-0 6. A request for the review of a variance from Section 12-6E-8, Density Control, Vail Town Code, pursuant to Chapter 12-17, Variances, Vail Town Code, to allow for an increase in dwelling units per acre to facilitate the construction of two single-family residences, located at 1183 and 1191 Casolar Del Norte Drive/Lots 4 and 5, Casolar Vail, and setting forth details in regard thereto. (PEC130010) Applicant: Todger Anderson, represented by Tom Braun Planner: Warren Campbell ACTION: Table to June 10, 2013 MOTION: Cartin SECOND: Bird VOTE: 5-0-0 7. A request for the review of a conditional use permit, pursuant to Section 12-7D-2, Conditional Uses, Vail Town Code, to allow for a drive-up facility, located at 2171 North Frontage Road West (McDonald’s)/Lot 2B, Vail Das Schone Filing 3, and setting forth details in regard thereto. (PEC130014) Applicant: McDonald’s USA, LLC, represented by Robert Palmer Planner: Warren Campbell ACTION: Table to June 10, 2013 5/21/2013 Page 5 MOTION: Cartin SECOND: Bird VOTE: 5-0-0 8. Approval of April 22, 2013 minutes MOTION: Cartin SECOND: Kurz VOTE: 5-0-0 9. Information Update George Ruther gave an update on the Ford Park Master Plan and the schedule moving forward. George Ruther invited the Commissioners to an open house meeting the Town of Vail is hosting regarding the Vail Valley Medical Center master planning effort which is beginning. 10. Adjournment MOTION: Kurz SECOND: Cartin VOTE: 4-0-0 The applications and information about the proposals are available for public inspection during regular office hours at the Town of Vail Community Development Department, 75 South Frontage Road. The public is invited to attend the project orientation and the site visits that precede the public hearing in the Town of Vail Community Development Department. Times and order of items are approximate, subject to change, and cannot be relied upon to determine at what time the Planning and Environmental Commission will consider an item. Please call (970) 479-2138 for additional information. Sign language interpretation is available upon request with 24-hour notification. Please call (970) 479-2356, Telephone for the Hearing Impaired, for information. Community Development Department Published May 10, 2013 in the Vail Daily. 5/21/2013 TO: Planning and Environmental Commission FROM: Community Development Department DATE: May 13, 2013 SUBJECT: A request for the review of a variance from Section 12-7B-15, Site Coverage, Vail Town Code, pursuant to Chapter 12-17, Variances, Vail Town Code, to allow for the construction of additions in excess of the prescribed site coverage; and a request for the review of a major exterior alteration or modification, pursuant to Section 12-7B-7, Exterior Alterations and Modifications, Vail Town Code, to the allow for the construction of additions, located at 225 Wall Street/ Lot B, Block 5C, Vail Village Filing 1, and setting forth details in regard thereto. (PEC130008, PEC130009) Applicant: Wall Street Commercial, LLC, represented by Suman Architects Planner: Warren Campbell I. SUMMARY The applicant, Wall Street Commercial, LLC, represented by Suman Architects, is requesting the review of a variance from Section 12-7B-15, Site Coverage, Vail Town Code, pursuant to Chapter 12-17, Variances, Vail Town Code, and the review of an exterior alteration or modification, pursuant to Section 12-7B-7, Exterior Alterations and Modifications, Vail Town Code, to the facilitate the construction of a commercial addition at 225 Wall Street (Wall Street Building). Based upon Staff’s review of the criteria outlined in Section VII of this memorandum and the evidence and testimony presented, the Community Development Department recommends approval, with a condition, of the proposed site coverage variance and approval, with conditions, of the proposed exterior alteration or modification subject to the findings noted in Section VIII of this memorandum. Staff’s recommendation of approval on the site coverage variance considered the fact that the proposal is not a demo/rebuild and is an addition to an existing structure. Proposals to demo/rebuild are expected to comply with the applied zoning. Approval of a variance does not establish the allowable development on the site, in this case site coverage, when a demo/rebuild is proposed. 5/21/2013 Town of Vail Page 2 Staff’s recommendation of approval, with conditions, on the major exterior alteration includes multiple conditions to address compliance of the proposal with the Vail Village Design Considerations. II. DESCRIPTION OF REQUEST The applicant, Wall Street Commercial, LLC, represented by Suman Architects, is requesting the review of: • A site coverage variance to expand the footprint of the building by 228 square feet resulting in an increase in site coverage from 80.3% to 83.4% (80% permitted). The area on top of the commercial expansion would replace and become the deck for the unit above. • A major exterior alteration to facilitate the expansion of the first floor retail area by 840 square feet and the second floor office by 459 square feet. The proposed site coverage expansion occurs in the space between the Wall Street and the Hong Kong Buildings. The proposal is to increase the commercial floor level south to the shared property line. The commercial expansions under the arcade do not count towards site coverage as they are beneath structure above. The proposal includes new façade materials and colors on the ground floor commercial and the floor levels above. All new façade materials are located on the east and north elevations. The west and south facades are to remain unchanged. A vicinity map (Attachment A), the applicant’s written request (Attachments B), the proposed site and architectural plans (Attachment C), two memorandums from Jeff Winston, Town of Vail consultant, (Attachment D) are attached for review. III. BACKGROUND The subject property was a part of the original Town of Vail which became effective by the election of August 23, 1966, and the court order of August 26, 1966. The existing Wall Street Building was completed in 1968 prior to zoning in Vail. The property was subsequently zone Commercial Core I District and in 1980 became subject to the Vail Village Design Considerations of the Vail Village Master Plan which rendered the structure legally non-conforming in regards to site coverage. On September 10, 1990, the Planning and Environmental Commission approved a major exterior alteration was approved to increase the American Ski Exchange commercial space by 96 square feet. This approval facilitated the reconfiguration of the entry and a bay window. 5/21/2013 Town of Vail Page 3 On December 16, 1991, the Planning and Environmental Commission approved a major exterior alteration was approved to increase the Rightfit Sports (currently Jewels of the West) commercial space by 10 square feet and a second floor office space by 5 square feet. On April 12, 1993, the Planning and Environmental Commission approved a major exterior alteration to add 35 square feet of commercial floor area to the American Ski Exchange tenant space. On April 10, 2000, the Planning and Environmental Commission approved a conditional use permit to eliminate a dwelling unit through the combination of Units 301 and 303. The result was a decrease in the number of dwelling units on the site from 9 to 8. NO exterior alterations were proposed. On June 24, 2002, the Planning and Environmental Commission approved a major exterior alteration and height variance request for the consolidation of Units 301 and 303 resulting in the addition of to dormers on the west elevation. On March 11 and 25, 2013, the Planning and Environmental Commission tabled this request without discussion. On April 8, 2013, the Planning and Environmental Commission held a public hearing on the proposal and tabled it after discussion. The Commission identified a need for a site plan which shows the buildings on the east side of Wall Street to establish context, an increase in the landscaping on the west elevation of the Wall Street Building, a change to the first floor commercial infill at the northeast corner to open up site lines into Wall Street, and the need for a pedestrian easement. IV. APPLICABLE PLANNING DOCUMENTS Staff believes that the following provisions of the Vail Town Code are relevant to the review of this proposal: TITLE 12: ZONING REGULATIONS Article 12-7B Commercial Core 1 (CC1) District (in part) 12-7B-1: PURPOSE: The commercial core 1 district is intended to provide sites and to maintain the unique character of the Vail Village commercial area, with its mixture of lodges and commercial establishments in a predominantly pedestrian environment. The commercial core 1 district is intended to ensure adequate light, air, open space, and other amenities appropriate to the permitted types of buildings and uses. The zoning regulations in accordance with the Vail Village urban design guide plan and design considerations prescribe site development standards that are intended to ensure the maintenance and 5/21/2013 Town of Vail Page 4 preservation of the tightly clustered arrangements of buildings fronting on pedestrianways and public greenways, and to ensure continuation of the building scale and architectural qualities that distinguish the village. Chapter 12-17, Variances (in part) 12-17-1: PURPOSE: A. Reasons For Seeking Variance: In order to prevent or to lessen such practical difficulties and unnecessary physical hardships inconsistent with the objectives of this title as would result from strict or literal interpretation and enforcement, variances from certain regulations may be granted. A practical difficulty or unnecessary physical hardship may result from the size, shape, or dimensions of a site or the location of existing structures thereon; from topographic or physical conditions on the site or in the immediate vicinity; or from other physical limitations, street locations or conditions in the immediate vicinity. Cost or inconvenience to the applicant of strict or literal compliance with a regulation shall not be a reason for granting a variance. VAIL LAND USE PLAN CHAPTER II – LAND USE PLAN GOALS / POLICIES: The goals articulated here reflect the desires of the citizenry as expressed through the series of public meetings that were held throughout the project. A set of initial goals were developed which were then substantially revised after different types of opinions were brought out in the second meeting. The goal statements were developed to reflect a general consensus once the public had had the opportunity to reflect on the concepts and ideas initially presented. The goal statements were then revised through the review process with the Task Force, the Planning and Environmental Commission and Town Council and now represent policy guidelines in the review process for new development proposals. These goal statements should be used in conjunction with the adopted Land Use Plan map, in the evaluation of any development proposal. The goal statements which are reflected in the design of the proposed Plan are as follows: 1. General Growth / Development 1.1. Vail should continue to grow in a controlled environment, maintaining a balance between residential, commercial and recreational uses to serve both the visitor and the permanent resident. 1.3. The quality of development should be maintained and upgraded whenever possible. 5/21/2013 Town of Vail Page 5 1.4. The original theme of the old Village Core should be carried into new development in the Village Core through continued implementation of the Urban Design Guide Plan. 1.12. Vail should accommodate most of the additional growth in existing developed areas (infill areas). 4. Village Core / Lionshead 4.2. Increased density in the Core areas is acceptable so long as the existing character of each area is preserved through implementation of the Urban Design Guide Plan and the Vail Village Master Plan. 4.3. The ambiance of the Village is important to the identity of Vail and should be preserved. (Scale, alpine character, small town feeling, mountains, natural settings, intimate size, cosmopolitan feeling, environmental quality.) 5. Residential 5.1. Additional residential growth should continue to occur primarily in existing, platted areas and as appropriate in new areas where high hazards do not exist. 5.4. Residential growth should keep pace with the market place demands for a full range of housing types. VAIL VILLAGE MASTER PLAN Vail Village Master Plan VAIL VILLAGE DESIGN CONSIDERATIONS Vail Village Design Considerations V. SITE ANALYSIS Address: 225 Wall Street Legal Description: Lot B, Block 5C, Vail Village Filing 1 Zoning: Commercial Core I (CC1) Land Use Plan Designation: Village Master Plan Current Land Use: Mixed Use Lot Size: 7,301 sq.ft. (0.1676 acre) Geological Hazards: None 5/21/2013 Town of Vail Page 6 Standard Allowed/Required Existing Proposed Lot Area 5,000 sf 7,301 sf no change Setback: West per VVDG* 4 feet no change East per VVDG 0 feet no change North per VVDG 0 feet no change South per VVDG 6.4 feet 0 feet Height 60% less than 33 ft. 100% no change 40% from 33 ft. to 43 ft. 91% no change 0% over 43 ft. 9% no change Site Coverage 5,840.8 sf 5,864 sf 6,092 sf 80% 80.3% 83.4% Landscaping no net loss softscape 63 sf 132 sf (0.01%) (0.02%) Density (GRFA) 5,840 sf n/a no change Density DUs 4 DUs 8 DUs no change (25 DUs/acre) Parking 12 DUs 13 required no change (1.4/DU) 0 provided Commercial 0 required no change *Vail Village Design Plan VI. SURROUNDING LAND USES AND ZONING Land Use Zoning North: Children’s Fountain No zoning South: Commercial (Hong Kong Building) Commercial Core I East: Mixed Use (Casino Building) Commercial Core I West: Mixed Use (Lodge at Vail) Commercial Core I VII. REVIEW CRITERIA Site Coverage Variance The review criteria for a variance request of this nature are prescribed by Chapter 12- 17, Variances, Vail Town Code, as follows: 5/21/2013 Town of Vail Page 7 1. The relationship of the requested variance to other existing or potential uses and structures in the vicinity. The existing Wall Street Building currently exceeds the allowable site coverage in the CC1 district. The proposal to add an additional 228 square feet increase the site coverage to 83.4%. The proposed increase in site coverage would occur on the south side of the Wall Street Building up to the shared property line with the Hong Kong Building. This area is approximately 6.4 feet in width and contains a stairwell to the basement level. The space is currently fenced off from view and receives no sunlight. The infill of the space will have impacts to the Hong Kong Building with regard to compliance with the adopted Town of Vail Building Code should they propose an addition or redevelopment. The expansion of the Wall Street Building first floor commercial to the property line will create a zero lot line development. The ownership of the Hong Kong Building is aware of the requested proposal and have not contacted the town with concerns. The proposed Wall Street Building expansion does not cause the Hong Kong Building to make any changes or improvements to remain in compliance with the Town of Vail Building Code. A benefit of zero lot line construction in this instance is that an unaesthetic space between the buildings which receives no daylight will be eliminated and become functional commercial space. Staff has consistently reviewed site coverage variances in the Vail Village in close concert with any proposed changes in landscaping. The applicant proposes an increase in softscape landscaping for the site from 63 to 132 square feet. This net increase of 69 square feet occurs on the southwest corner of the property. In conjunction with the major exterior alteration request, Staff discusses the need to maintain an organically shaped landscape planter along the east façade with a minimum of the same area of landscaping. The proposal contains a design to maintain the area and organically reconfigure the single existing landscaping area along the east facade of the Wall Street Building. Staff does not believe the proposal to expand the commercial floor level to the south, in a space which is visually unattractive and underutilized, will have any negative effect on the potential uses and structures in the vicinity. Therefore, Staff finds that the proposed site coverage variance will not be detrimental to the existing or potential uses and structures in the vicinity. 2. The degree to which relief from the strict and literal interpretation and enforcement of a specified regulation is necessary to achieve compatibility and uniformity of treatment among sites in the vicinity or to attain the objectives of this title without a grant of special privilege. The proposal would increase the site coverage on the site by 3.1%. As was stated previously in the memorandum the Wall Street Building was constructed prior to the establishment of zoning in Vail. It was subsequently zoned CC1 and rendered non- conforming with regard to site coverage. 5/21/2013 Town of Vail Page 8 Many of the existing structures within the CC1 zone district exceed the allowable 80% site coverage. Variances have been approved for the Red Lion Building (83.6%), Vista Bahn Building (85%), and the Slifer Building (97.5%). An SDD was approved for the Bridge Street Lodge (Golden Peak House) to have a site coverage of 94%. The Clock Tower Building (Gorsuch) has an existing site coverage of 87%. The space proposed for commercial expansion does not serve as a public space, pedestrian circulation, or landscaping. The space does not receive sunlight and is visually detracting from the village streetscape and architecture. Staff finds that this proposal will provide the minimum relief from the strict and literal interpretation and enforcement of the site coverage regulations necessary to achieve compatibility and uniformity among sites in the vicinity and within CC1 and compliance with the Vail Comprehensive Plan. The Planning and Environmental Commission has held that alterations and variances for existing buildings may be appropriate based upon each specific set of circumstances. Projects which are demo/rebuild are not typically afforded variances. An expectation of compliance is expected for demo/rebuild projects with regard to the applied zone district. Staff finds that the proposed variance will not constitute a grant of special privilege. Staff finds that approval of this site coverage variance in conjunction with the associated major exterior alteration application, as conditioned by staff, will grant flexibility in the implementation of the Town’s regulations and design guidelines to help protect and maintain the existing character of Vail Village, consistent with the stated purpose of the CC1 district and Vail Village Master Plan. 3. The effect of the requested variance on light and air, distribution of population, transportation and traffic facilities, public facilities and utilities, and public safety. The space proposed for first floor commercial expansion is currently fenced off from view and contains a staircase to the basement level. The 6.4 foot wide space is located approximately 40 feet below the roof forms of the Wall Street Building and the adjacent Hong Kong Building. The space does not currently receive any direct sunlight and is shade for the entirety of the day and year. Staff finds that the proposed site coverage variance will have no negative effect on the adjacent properties, light and air, distribution of population, transportation and traffic utilities, public facilities and utilities, or public safety in comparison to existing conditions. 4. Such other factors and criteria as the Commission deems applicable to the proposed variance. EXTERIOR ALTERATION OR MODIFICATION A major exterior alteration with the CC1 district requires review and compliance with the Vail Village Master Plan, the Vail Village Urban Design Guide Plan, the Vail Village 5/21/2013 Town of Vail Page 9 Design Considerations, and the zone district. The review criteria for an exterior alteration or modification request of this nature are prescribed by Section 12-7B-7, Exterior Alterations or Modifications, Vail Town Code, as follows: 1. The proposed exterior alteration is in compliance with the purposes of the CC1 district as specified in Section 12-7B-1, Vail Town Code. Staff finds that the proposal, if amended as recommended by staff in the following criteria, is in compliance with the purposes of the CC1 district since it will “maintain the unique character of the Vail Village Commercial Area” , will provide “adequate light, air, open space, and other amenities appropriate to the permitted types of buildings and uses”, continues the “maintenance and preservation of the tightly clustered arrangements of buildings fronting on pedestrianways and public greenways” and continues the “building scale and architectural qualities that distinguish the Village.” Properties zoned CC1 are required to mitigate the employee generation created by development. The proposal submitted by the applicant is required to mitigate the expansion of the commercial floor area. Pursuant to Chapter 12-23, Commercial Linkage, Vail Town Code the development is required to mitigate 20% of the employees generated by the net new floor area. Chapter 22 included regulations identifying employee generation and mitigation requirements. The applicant is proposing to add 840 of retail and 459 square feet of business/professional office. Based upon these areas and the proposed land uses the applicant is required to mitigate 0.70 employees. This can be accomplished either through the provision of employee housing within the town or payment of a fee-in-lieu. The current fee to mitigate a full employee is $74,481. The method of mitigation has not been determined by the applicant in conjunction with this proposal. The mitigation must be selected prior to release of the building permit. If a fee-in-lieu is selected it is required prior to the issuance of the building permit. Staff believes the proposal complies with this criterion. 2. The proposal is consistent with applicable elements of the Vail Village Master Plan, Vail Village Urban Design Guide Plan, Vail Village Design Considerations, Streetscape Master Plan, and the Vail Comprehensive Plan. The Vail Village Master Plan identifies the purpose of the plan as follows: “This Plan is based on the premise that the Village can be planned and designed as a whole. It is intended to guide the Town in developing land use laws and policies for coordinating development by the public and private sectors in Vail Village and in implementing community goals for public improvements. It is intended to result in ordinances and policies that will preserve and improve the unified and attractive appearance of Vail Village. This Plan emphasizes the critical need to balance and coordinate parking and transportation systems with future improvements to Vail Mountain that will increase the "in and out of Valley" lift capacity. Most importantly, this Master Plan shall serve as a guide to the staff, review boards, and Town Council in analyzing future proposals for 5/21/2013 Town of Vail Page 10 development in Vail Village and in legislating effective ordinances to deal with such development. Furthermore, the Master Plan provides valuable information for a wide variety of people and interests. For the citizens and guests of Vail, the Master Plan provides a clearly stated set of goals and objectives outlining how the Village will grow in the future.” The Vail Village Master Plan established six goals containing objectives, policies and action steps. Staff believes the following goals, objectives and policies are applicable to the Wall Street Building major exterior alteration proposal. “GOAL #1 ENCOURAGE HIGH QUALITY, REDEVELOPMENT WHILE PRESERVING UNIQUE ARCHITECTURAL SCALE OF THE VILLAGE IN ORDER TO SUSTAIN ITS SENSE OF COMMUNITY AND IDENTITY. Objective 1.1: Implement a consistent development review process to reinforce the character of the Village. Policy 1.1.1: Development and improvement projects approved in the Village shall be consistent with the goals, objectives, policies and design considerations as outlined in the Vail Village Master Plan and Urban Design Guide Plan. Objective 1.2: Encourage the upgrading and redevelopment of residential and commercial facilities. Policy 1.2.1: Additional development may be allowed as identified by the Action Plan and as is consistent with the Vail Village Master Plan and Urban Design Guide Plan. Objective 1.4: Recognize the “historic” importance of the architecture, structures, landmarks, plazas and features in preserving the character of Vail Village. Policy 1.4.1: The historical importance of structures, landmarks, plazas and other similar features shall be taken into consideration in the development review process. Policy 1.4.2: The Town may grant flexibility in the interpretation and implementation of its regulations and design guidelines to help protect and maintain the existing character of Vail Village. Policy 1.4.3: Identification of “historic” importance shall not be used as the sole means of preventing or prohibiting development in Vail Village. GOAL #2 TO FOSTER A STRONG TOURIST INDUSTRY AND PROMOTE YEAR- AROUND ECONOMIC HEALTH AND VIABILITY FOR THE VILLAGE AND FOR THE COMMUNITY AS A WHOLE. 5/21/2013 Town of Vail Page 11 Objective 2.1: Recognize the variety of land uses found in the 11 sub-areas throughout the Village and allow for development that is compatible with these established land use patterns. Policy 2.1.1: The zoning code and development review criteria shall be consistent with the overall goals and objectives- of the Vail Village Master Plan. Objective 2.2: Recognize the importance of Vail Village as a mixed use center of activities for our guests, visitors and residents. Policy 2.2.1: The design criteria in the Vail Village Urban Design Guide Plan shall be the primary guiding document to preserve the existing architectural scale and character of the core area of Vail Village. Objective 2.4: Encourage the development of a variety of new commercial activity where compatible with existing land uses. Policy 2.4.1: Commercial infill development consistent with established horizontal zoning regulations shall be encouraged to provide activity generators, accessible greenspaces, public plazas, and streetscape improvements to the pedestrian network throughout the Village. Policy 2.4.2: Activity that provides night life and evening entertainment for both the guest and the community shall be encouraged. Objective 2.5: Encourage the continued upgrading, renovation and maintenance of existing lodging and commercial facilities to better serve the needs of our guests. Policy 2.5.2: The town will use the maximum flexibility possible in the interpretation of building and fire codes in order to facilitate budding renovations without compromising life, health and safety considerations. Objective 2.6: Encourage the development of employee housing units in Vail Village through the efforts of the private sector. Policy 2.6.1: Employee housing units may be required as part of any new or redevelopment project requesting density over that allowed by existing zoning. Policy 2.6.2: Employee housing shall be developed with appropriate restrictions so as to insure their availability and affordability to the local work force. Policy 2.6.3: The Town of Vail may facilitate in the development of affordable housing by providing appropriate assistance. Policy 2.6.4: Employee housing shall be developed in the Village when required by the Town’s adopted Zoning Regulations. 5/21/2013 Town of Vail Page 12 GOAL #3 TO RECOGNIZE AS A TOP PRIOTITY THE ENHANCEMENT OF THE WALKING EXPERIENCE THROUGHOUT THE VILLAGE Objective 3.1: Physically improve the existing pedestrian ways by landscaping and other improvements. Policy 3.1.1: Private development projects shall incorporate streetscape improvements (such as paver treatments, landscaping, lighting and seating areas), along adjacent pedestrian ways. Policy 3.1.2: Public art and other similar landmark features shall be encouraged at appropriate locations throughout the Town. Policy 3.1.3: Flowers, trees, water features, and other landscaping shall be encouraged throughout the Town in locations adjacent to, or visible from, public areas.” Chapter 7 of the Vail Village Master Plan identifies ten Vail Village Sub-Areas. Within each sub-areas concepts are described which are meant to serve as “advisory guidelines for future land use decisions by the Planning and Environmental Commission”. The Wall Street Building is located within Sub-Area #3. Sub-Area 3# is as follows: “This pedestrianized area of the Village represents the traditional image of Vail. A mixture of residential and commercial uses, limited vehicular access, and inter- connected pedestrian ways are some of the characteristics that distinguish this area from other portions of the Village. With the exception of embellishing 5/21/2013 Town of Vail Page 13 pedestrian walkways, developing plazas with greenspace, and adding a number of infill developments, it is a goal of the community to preserve the character of the Village as it is today. The core area, with its predominantly Tyrolean architecture; is the site of the earliest development in Vail. Over time, a need to upgrade and improve infrastructure such as loading and delivery facilities, drainage, paved surfaces and other landscape features has become apparent. Many improvements to public spaces will be addressed as part of an overall streetscape improvement project. There is also the potential to initiate a number of these improvements in conjunction with private sector development projects. Although it is a goal to maintain design continuity in the Village core, there will be change in the; core area's built environment. This is mostly due to the number of properties that have not exercised their full development rights. Most notable among these properties are the Red Lion Building, the Cyranos Building, the Lodge at Vail, and the Covered Bridge Building. If each of these and other properties develop to their full potential, there will undoubtedly be a significant increase in the level of development in the Village core. The Vail Village Urban Design Guide Plan has been the primary tool in guiding private development proposals in the core area since 1980. The Guide Plan will continue to be used in conjunction with the goals and design criteria outlined in the Vail Village Master Plan. Infill and redevelopment proposals shall be reviewed for compliance with the design criteria, goals, objectives and policies established in these respective plans.” The Vail Village Design Consideration are a critical element of the Urban Design Guide Plan. Staff enlisted the architectural design review services of Jeff Winston to aid in the review of the major exterior alteration’s compliance with the Vail Village Design considerations. Staff has attached Jeff Winston’s written comments (Attachment E) for review. The Vail Village Design Considerations identify the key physical characteristics of the Village and provide the tools to assure that new development is consistent with this established character. These considerations include the following: A. Pedestrianization A primary characteristic and significant reason for the success of Vail Village is the pedestrian experience. The pedestrian experience is comprised of numerous elements including but not limited to architecture, building scale, material use, vitality and activity created by the permitted uses on the first floor, connectivity of pedestrian ways, and landscaping. Wall Street is unique in the Vail pedestrian experience. It is the one area in the Village in which there is never vehicular travel or loading and delivery occurring. This factor allowed for a more intimate streetscape design and increased landscaping. 5/21/2013 Town of Vail Page 14 The proposal to infill beneath the arcade and between the Wall Street Building and the Hong Kong Building will have impact on the pedestrian experience. The infill will impact current circulation patterns and views. Staff believes this infill will result in changes to the pedestrian experience, however, through architectural design the pedestrian experience can be maintained and improved. Staff believes there are impacts to the pedestrian experience created by the proposal to infill a portion of the at-grade two-story design element at the northeast corner of the Wall Street Building. This opening on the corner of the building provides for unique views up Wall Street with regard to the pedestrian experience. Staff believes these views serve to draw pedestrians into Wall Street which is positive to the overall experience. Additionally, the open arcade at the corner allows for pedestrians to cut through to Wall Street. Since the last public hearing the applicant has revised their proposal to infill a portion of the at-grade two-story design element at the northeast corner. This was in response to staff’s and the Commission’s comments regarding the need to maintain pedestrians views up into Wall Street. The proposal includes the expansion of commercial floor area while maintaining 4 feet 7 inches between the new commercial façade and the corner column. Staff visited the site to see a mock-up of proposed commercial extension and the 4 feet 7 inch spacing does have a positive impact on the pedestrian views into Wall Street when compared to a complete infill of the corner at-grade. Staff believes this design solutions allows for some infill of the at-grade portion of the northeast corner while maintaining pedestrian views and a circulation cut-through up to Wall Street. B. Vehicular penetration As stated above, Wall Street is unique and benefits from the inability for any vehicular traffic to enter the street. The proposal does not result in any change to the ability of vehicles to access the street. C. Streetscape Framework The Vail Village Design Considerations identify two methods for improving the pedestrian experience through the streetscape framework. They include the inclusion of open space and landscaping to establish a “soft, colorful framework linkage along pedestrian routes” and the infill of commercial storefronts and infill development to create “new commercial activity generators to give street life and visual interest”. Previously staff identified a concern with the proposal to reduce and reconfigure the existing landscape planter located on the east façade of the Wall Street Building. Currently this is the single landscaping planter on the west side of Wall Street along the building façade. The existing planter is comprised of approximately 65 square 5/21/2013 Town of Vail Page 15 feet of landscaping with an organic shape. The revised proposal is to maintain the approximately 65 square feet of softscape in a new irregularly shaped planter. Staff believes the proposed to maintain the current area of the landscape planter on the east façade is in keeping the intent of the Code provison requiring no net loss of landscaping. There is an overall increase in landscaping for the site by 69 square feet in the southwest corner of the site. This increase in softscape landscaping is a positive when compared to the existing concrete, however, it will be located behind a fence and not serve to enhance the pedestrian experience, provide for the ability to install permanent plantings, provide for a visual break-up of the built environment, and tie the Village visually with the mountain setting. Staff had identified and spoken with the applicant regarding the potential for additional landscaping along the north façade of the structure facing Children’s Fountain. Staff would like to continue to pursue opportunities to place a landscaping bed along this façade which would likely be located partial within the Gore Creek Drive right-of-way. Staff believes opportunities to add additional landscaping to the east and north facades should be explored and pursued. D. Street Enclosure Street enclosure is the term used to define how the built environment should be design to create a “comfortable” enclosure of the street. Pedestrian streets are outdoor rooms which need to have specific characteristics to create a comfortable pedestrian experience. The Vail Village Design Considerations identify an appropriate width to height ratio for pedestrian ways and adjacent building forms. The proposal to infill beneath the Wall Street Building arcade will narrow the width of the pedestrian way, but the overall experience does not change as the upper levels of the structure create the overall pedestrian experience for Wall Street. There is approximately 11 feet of width between the Wall Street Building arcade column line and the landscaping planters to the east at the narrowest point. The proposed commercial infill of the arcade will eliminate the ability for the outdoor display of goods within the arcade. With the infill of the arcade tenants may desire to continue to display their goods outside of their space narrowing the pedestrian experience of Wall Street. This practice would result in a significant impact on the width of the pedestrian way and experience of Wall Street. The infill of the arcade and the continued outdoor display could result in a reduction of the pedestrian width of Wall Street to approximately 8 feet at the narrowest point (distance between property line and landscape planters to the east). Staff recommends that in conjunction with any approval for the infill of the commercial arcade that the property provide a pedestrian easement from the face of the façade to the property line. If approved, the easement would contain language regarding the need to keep the easement free of any obstructions such as outdoor display. 5/21/2013 Town of Vail Page 16 E. Street Edge The Vail Village Design Considerations identify the need for a “strong but irregular edge to the street” in the Village Core. There are no standard setback requirements in Vail Village in order to achieve an “intimate pedestrian scale, placement of portions of a building at or near the property line is allowed and encouraged to give a strong definition to the pedestrian street.” The Street Edge design consideration further describes that it should not be implied that a continuous building frontage along a property line is appropriate. It states the following: “A strong street edge is important for continuity, but perfectly aligned facades over too long a distance tends to be monotonous. With only a few exceptions in the Village, slightly irregular façade lines, building jogs, and landscape areas, give life to the street and visual interest for pedestrian travel.” Staff believes that the proposed infill of the at-grade portion of the two-story arcade at the northeast corner of the structure is contrary to the goal of this consideration. The arcade at the northeast corner serves as an inset to the structure at the pedestrian level which provides views into Wall Street, shelter, and an element of a unique architectural landmark. Staff believes that while the infill of commercial arcade further to the south will remove some of the variability of the street edge it may have the beneficial effect of making the storefronts more visible. F. Building Height The proposed major exterior alteration does not affect building height. G. View and Focal Points The Vail Village Design Considerations recognize the need for visual orientation and connectivity to the mountain and landmarks. The consideration identifies the importance of view corridors and view connections for pedestrians through out the Village. The Wall Street Building is not a part of any adopted view corridor as found in Chapter 12-22, View Corridors, Vail Town Code. With the exception noted in the above considerations regarding the infill of the two- story arcade, staff believes there is no negative impact to views from a pedestrian perspective created by the proposal. There may be slight impacts on the view to the stairs on Wall Street from Gore Creek Drive looking south. H. Service and Delivery 5/21/2013 Town of Vail Page 17 The proposed major exterior alteration does not affect service and delivery to the site. I. Sun/shade The proposed major exterior alteration does not affect the sun/shade aspects of the adjacent buildings and pedestrian ways. J. Architecture/Landscaping Considerations The Vail Village Design Considerations identify the importance of many elements of architecture in creating, establishing, and continuing Vail Village as a special place. Staff has taken the review by Jeff Winston with regard to this consideration and included it below. Staff agrees with Jeff Winston’s findings and recommends they be considered by the Design Review Board. Two memorandums from Jeff Winston have been attached for reference (Attachment D). Staff finds that the application needs to be modified in order to be consistent with the applicable elements of the Vail Comprehensive Plan, including the Vail Village Master Plan, Urban Design Guide Plan, Design Considerations and the Vail Land Use Plan, as outlined above. Staff has proposed conditions to address the needed changes to be in compliance with this criterion. 3. The proposal does not otherwise negatively alter the character of the neighborhood. With the exception of the comments noted above, Staff does not find any other element that would negatively alter the character of the neighborhood. Therefore, Staff finds that the proposal is in compliance with this criterion. VIII. RECOMMENDATION SITE COVERAGE VARIANCE The Community Development Department recommends approval, with a condition, of this request for a variance from Section 12-7B-15, Site Coverage, Vail Town Code, pursuant to Chapter 12-17, Variances, Vail Town Code, to allow for the construction of additions in excess of the prescribed site coverage, located at 225 Wall Street/ Lot B, Block 5C, Vail Village Filing 1, and setting forth details in regard thereto. (PEC130008) and setting forth details in regard thereto. Staff’s recommendation is based upon the criteria outlined in Section VII of this memorandum and the evidence and testimony presented. Should the Planning and Environmental Commission choose to approve this variance request, the Community Development Department recommends the Commission pass the following motion: 5/21/2013 Town of Vail Page 18 “The Planning and Environmental Commission approves the applicant’s request for a variance from Section 12-7B-15, Site Coverage, Vail Town Code, pursuant to Chapter 12-17, Variances, Vail Town Code, to allow for the construction of additions in excess of the prescribed site coverage, located at 225 Wall Street/ Lot B, Block 5C, Vail Village Filing 1, and setting forth details in regard thereto. (PEC130008) and setting forth details in regard thereto.” Should the Planning and Environmental Commission choose to approve this exterior alteration or modification request, the Community Development Department recommends the Commission imposes the following condition: “1. This variance approval is contingent upon the applicant obtaining Town of Vail approval of the associated major exterior alteration application.” Should the Planning and Environmental Commission choose to approve this variance request, the Community Development Department recommends the Commission makes the following findings: “Based upon the review of the criteria outlined in Section VII of the Staff memorandums to the Planning and Environmental Commission dated May 13, 2013, and the evidence and testimony presented, the Planning and Environmental Commission finds: 1. The granting of this variance will not constitute a granting of special privilege inconsistent with the limitations on other properties classified in the Commercial Core I District. 2. The granting of this variance will not be detrimental to the public health, safety, or welfare, or materially injurious to properties or improvements in the vicinity. 3. This variance is warranted for the following reasons: a. The strict literal interpretation or enforcement of the specified regulation would result in practical difficulty or unnecessary physical hardship inconsistent with the objectives of Title 12, Zoning Regulations, Vail Town Code. b. There are exceptions or extraordinary circumstances or conditions applicable to the same site of the variance that does not apply generally to other properties in the Commercial Core I District. c. The strict interpretation or enforcement of the specified regulation would deprive the applicant of privileges enjoyed by the owners of other properties in the Commercial Core I District.” 5/21/2013 Town of Vail Page 19 EXTERIOR ALTERATION OR MODIFICATION The Community Development Department recommends approval, with conditions, of this request for an exterior alteration or modification pursuant to Section 12-7B-7, Exterior Alterations and Modifications, Vail Town Code, to the allow for the construction of additions, located at 225 Wall Street/ Lot B, Block 5C, Vail Village Filing 1, and setting forth details in regard thereto. (PEC130009) and setting forth details in regard thereto. Staff’s recommendation is based upon the criteria outlined in Section VII of this memorandum and the evidence and testimony presented. Should the Planning and Environmental Commission agree with staff’s recommendation regarding the enclosure of the at-grade portion of the northeast corner and the incorporation of a minimum of 65 square feet of landscaping on the east and north facades, staff recommends providing direction to the applicant and tabling this item to the April 22, 2013 public hearing. Should the Planning and Environmental Commission choose to approve this exterior alteration or modification request, the Community Development Department recommends the Commission pass the following motion: “The Planning and Environmental Commission approves the applicant’s request for an exterior alteration or modification pursuant to Section 12-7B-7, Exterior Alterations and Modifications, Vail Town Code, to the allow for the construction of additions, located at 225 Wall Street/ Lot B, Block 5C, Vail Village Filing 1, and setting forth details in regard thereto. (PEC130009)” Should the Planning and Environmental Commission choose to approve this exterior alteration or modification request, the Community Development Department recommends the Commission imposes the following conditions: “1. This exterior alteration or modification approval is contingent upon the applicant obtaining Town of Vail approval of the associated design review application. 2. The applicant shall mitigate the 0.70 employee impact created by this commercial addition in accordance with the provisions of Chapter 12-23, Commercial Linkage, Vail Town Code. 3. The applicant shall provide the Town of Vail with a pedestrian easement paralleling the extent of the east façade of the Wall Street Building which shall be from the building façade to the property line prior to requesting a certificate of occupancy. The pedestrian easement shall provide for unobstructed pedestrian access.” Should the Planning and Environmental Commission choose to approve the exterior alteration request, the Community Development Department recommends the Commission makes the following findings: 5/21/2013 Town of Vail Page 20 “Based upon the review of the criteria outlined in Section VII of the Staff memorandums to the Planning and Environmental Commission dated May 13, 2013, and the evidence and testimony presented, the Planning and Environmental Commission finds: 1. That the proposed exterior alteration is in compliance with the purposes of the CC1 district as specified in section 12-7B-1 of the Zoning Regulations; and 2. That the proposal is consistent with applicable elements of the Vail Comprehensive Plan; and 3. That the proposal does not otherwise negatively alter the character of the neighborhood.” IX. ATTACHMENTS A. Vicinity Map B. Applicant’s request for the variance and major exterior alteration C. Proposed architectural plans D. Memorandums from Jeff Winston dated March 4 and 26, 2013 5/21/2013 G O R E C R E E K D R BRIDGE ST W A L L S T W I L L O W B R I D G E R D H A N S O N R A N C H R D I !!!! !!!!! Subject Property k 0 75 150Feet V a i l V i l l a g e F i l i n g 1 , B l o c k 5 -C , P a r t o f L o t s B & CVail V i l l a g e F i l i n g 1 , B l o c k 5 -C , P a r t o f L o t s B & CLazier A r c a d e C o n d o s - A .K .A . W a l l S t r e e t B u i l d i n gLazier A r c a d e C o n d o s - A .K .A . W a l l S t r e e t B u i l d i n g (2 2 5 W a l l S t r e e t )(2 2 5 W a l l S t r e e t ) This map was crea ted b y th e Town of Vail GIS Tea m. Use of this map sh ould be for ge neral p urp ose s only. The Town o f Vail do es not warran t the accuracy of the information contained herein.(whe re sh own, parcel line wo rk is app ro ximate ) Last Modified: March 6, 2013 5/21/2013 michael@sumanarchitects.com 141 East Meadow Drive, Suite 211 o 970.479.7502 Vail, CO 81657 m 970.471.6122 May 7, 2013 Wall Street Building Renovation Variance Application for Site Coverage Variance RE: Section 12-7B-15, Site Coverage, Vail Town Code A. Description of Variance Requested As a part of exterior upgrades being proposed to the existing Wall Street Building, the abandoned area south of the building is proposed to be enclosed as new commercial area. The enclosure would convert a critical yet unutilized section of the Vail Village retail fabric from a dead space into a contributing commercial space. In order to transform the area in focus, a site coverage variance is required. The variance will allow for 202 sq. ft. of additional retail to be created. This enclosure is an important part of significant improvements to a historic structure in the heart of Vail Village. Below is a detailed breakdown of the existing conditions: Zoning Statistics Lot size: 7,301 sq. ft. (0.1676 acres) Zoning: High Density Multiple Family Development Standard Allowed/Required Existing Proposed Setbacks: West 0 ft. 4 ft. No Change South 0 ft. 6.4 ft. 0 ft. East 0 ft. 0 ft. No Change North 0 ft. 0 ft. No Change Site Coverage: 5,841 sq. ft. 5,864 sq. ft. 6,092 sq. ft. (increase of 228 sq. ft.) Commercial: Basement Retail 875 sq. ft. No Change First Floor Retail 3,802 sq. ft. 4,642 sq. ft. (increase of 840 sq. ft.) Second Floor Office 3,495 sq. ft. 3,829 sq. ft. (increase of 334 sq. ft.) Landscape Area: 63 sq. ft. 132 sq. ft. (increase of 69 sq. ft.) Total Proposed Additional Site Coverage 228 sq. ft. 5/21/2013 michael@sumanarchitects.com 141 East Meadow Drive, Suite 211 o 970.479.7502 Vail, CO 81657 m 970.471.6122 B. Analysis of Proposal The Wall Street Building was built in the 1960’s prior to zoning and is currently non-conforming to the site coverage restriction of 80% of lot size. In addition, buildings were developed around the Wall Street Building creating the unique alley condition along the south property line. Improvements to the surrounding buildings and streetscape have occurred over the years, yet the Wall Street building property has received none. Goals of the proposed renovation are two-fold: one, improve and expand the retail experience along Wall Street and two, improve the material quality, aesthetics, and hierarchy of the architecture. Currently, the “alley” space is an eye sore with run down gate/fences on both ends. It is dark, unused and has become a debris collector. The basement stair that resides in the space has not functioned for years. The Vail Village Urban Design Guide plan encourages spaces in the village core to provide interest and vibrancy for the pedestrian experience. Some key excerpts from the Guide Plan that resonate with this application are: ƒ Infill commercial storefronts expansion of existing buildings, or new infill development to create new commercial activity generators to give street life and visual interest, as attractions at key locations along pedestrian routes. ƒ Facade improvements. Eyesores removed, increased facade transparency, entries simplified and oriented to intersection. This forgotten area of property clearly does not support the intent of the Guide Plan. There is no other space like it in the Village core and therefore, is an exceptional circumstance in its zone district category. Storefront infill at this alley enclosure, as well as along the existing colonnade, will unify the east façade of the Wall Street Building and provide increased transparency for high quality retail space along Wall Street. Additionally, a new stucco finish is proposed to replace the existing brick columns. A new framework around the new storefront openings adds visual strength to the building base. At the northeast corner of the building, step backs in the current east and north facades provide an opportunity for special treatment of the distinct corner form. A new second floor office space with new horizontal wood siding and a unique balcony guardrail further reinforce to importance of the area. The arcade at the northeast corner is partially enclosed to provide better retail fronts to the north and east while still maintaining pedestrian circulation to occur through it. This gives the highly visible corner more prominence and reinforces the buildings main entry area. The proposed new materials and details are not only upgrades to the building quality, but also improvements toward achieving the intent of the Urban Design Guide Plan. See Appendix A for current photos of the Wall Street Building and proposed new stone veneer. 5/21/2013 michael@sumanarchitects.com 141 East Meadow Drive, Suite 211 o 970.479.7502 Vail, CO 81657 m 970.471.6122 C. Approval Criteria 1. The relationship of the requested variance to other existing or potential uses and structures in the vicinity. By enclosing the proposed area, the variance will allow the retail frontage to flow along Wall Street. The current gate with lock and sign create an eye sore and impediment to the unification of the retail facade. Granting the variance will reinforce the CC1 zoning intent by ensuring “the maintenance and preservation of the tightly clustered arrangements of buildings fronting on pedestrian ways and public greenways, and to ensure continuation of the building scale and architectural qualities that distinguish the village” and is therefore not inconsistent with the limitations on other properties classified in CC1. 2. The degree to which relief from the strict or literal interpretation and enforcement of a specified regulation is necessary to achieve compatibility and uniformity of treatment among sites in the vicinity, or to attain the objectives of this title without grant of special privilege. Relief from the strict and literal enforcement is necessary to allow this particular area of the property to achieve compatibility with the character of the surrounding context. The space should have been retail from the beginning and as retail, will better follow the intent of the Urban Design Guide Plan. 3. The effect of the requested variance on light and air, distribution of population, transportation and traffic facilities, public facilities and utilities, and public safety. The proposed variance will afford a better environment as enclosed space rather than the dark forgotten space that currently exists. The terrace created on top of the enclosure will provide a much more comfortable experience with better light and air versus the confined second level decks that exist today. There is no impact on facilities, utilities, or public safety due to the current locked gate along the east end and the fence along the west end preventing access. 5/21/2013 michael@sumanarchitects.com 141 East Meadow Drive, Suite 211 o 970.479.7502 Vail, CO 81657 m 970.471.6122 APPENDIX A PHOTO 1 – Northeast building corner and main entrance of Wall Street Building 5/21/2013 michael@sumanarchitects.com 141 East Meadow Drive, Suite 211 o 970.479.7502 Vail, CO 81657 m 970.471.6122 PHOTO 2 – East colonnade of Wall Street Building along Wall Street 5/21/2013 michael@sumanarchitects.com 141 East Meadow Drive, Suite 211 o 970.479.7502 Vail, CO 81657 m 970.471.6122 PHOTO 3 – Northeast 2-story exterior area proposed to be enclosed 5/21/2013 michael@sumanarchitects.com 141 East Meadow Drive, Suite 211 o 970.479.7502 Vail, CO 81657 m 970.471.6122 PHOTO 4 – East Side of Wall Street Building 5/21/2013 michael@sumanarchitects.com 141 East Meadow Drive, Suite 211 o 970.479.7502 Vail, CO 81657 m 970.471.6122 PHOTO 5 – Southeast building corner of Wall Street Building and Wall Street 5/21/2013 michael@sumanarchitects.com 141 East Meadow Drive, Suite 211 o 970.479.7502 Vail, CO 81657 m 970.471.6122 PHOTO 6 – Southeast corner of Wall Street Building and alley east end with gate 5/21/2013 michael@sumanarchitects.com 141 East Meadow Drive, Suite 211 o 970.479.7502 Vail, CO 81657 m 970.471.6122 PHOTO 7 – East gate of proposed enclosure area 5/21/2013 michael@sumanarchitects.com 141 East Meadow Drive, Suite 211 o 970.479.7502 Vail, CO 81657 m 970.471.6122 PHOTO 8 – North side of Wall Street Building 5/21/2013 michael@sumanarchitects.com 141 East Meadow Drive, Suite 211 o 970.479.7502 Vail, CO 81657 m 970.471.6122 PHOTO 9 – West side of Wall Street Building 5/21/2013 michael@sumanarchitects.com 141 East Meadow Drive, Suite 211 o 970.479.7502 Vail, CO 81657 m 970.471.6122 PHOTO 10 – West fence of proposed enclosure area 5/21/2013 michael@sumanarchitects.com 141 East Meadow Drive, Suite 211 o 970.479.7502 Vail, CO 81657 m 970.471.6122 April 2, 2013 Wall Street Building Renovation Major Exterior Alteration Application for PEC RE: Exterior Improvements to the Lazier Arcade Condominium Building – a.k.a. The Wall Street Building The new owner of retail and second floor office space is proposing to make significant upgrades and improvements to the existing Wall Street Building in Vail Village. Strategic expansion areas on the retail and office levels; new storefront infill for improved transparency; new accent siding areas; a corner anchor/entry element; and miscellaneous finish upgrades make up the bulk of the application. As it stands today, the Wall Street Building looks tired and lacks the presence of quality expected of such an important location in Vail Village. The current retail experience is cluttered, forcing pedestrians to navigate confusing architecture for entry to the structure. Goals of the proposed renovation are two-fold: one, improved clarity and transparency for the retail experience along Wall Street and two, improved quality, aesthetics, and hierarchy for the architecture. Acknowledging the established character of its surroundings, the proposed improvements pursue balance between prescribed precedence and additional flavor afforded by creative response to a specific structure’s needs. Granting of this exterior alteration proposal will provide the Wall Street Building with the high quality upgrade encouraged by the Vail Village Master Plan. URBAN DESIGN CONSIDERATIONS A. Pedestrianianization The pedestrianization of Wall Street is reinforced by eliminating the cluttered colonnade space. The infill brings the retail closer to the existing Wall Street pedestrian stream for improved connection. With better transparency and building organization, the pedestrians along Wall Street will have better access to the retail experience. B. Vehicle Penetration The proposal has no effect on vehicle penetration surrounding the Wall Street Building C. Streetscape Framework The proposal clearly follows the suggested type of improvements in this section. “Infill commercial storefronts expansion of existing buildings, or new infill development to create new commercial activity generators to give street life and visual interest, as attractions at key location along pedestrian routes.” The stepped infill of retail storefronts strengthen the void of the new building entrance providing a variety of spaces along the base of the building. D. Street Enclosure The bulk and mass above already exists, yet the retail base is setback, closed, cluttered, and dark. By pulling the retail forward as a transparent infill with proper interior lighting, the base of the pedestrian level of the building becomes understandable, inviting and bright. 5/21/2013 michael@sumanarchitects.com 141 East Meadow Drive, Suite 211 o 970.479.7502 Vail, CO 81657 m 970.471.6122 E. Street Edge Given the dynamic design of Wall Street and the stepping footprint of the existing Wall Street Building, their shared irregular edge is strengthened with the proposed retail infill. F. Building Height The proposal has no effect on the current building height of the Wall Street Building G. Views and Focal Points The view corridor of the ski mountain is reinforced by the strengthened edge of the building edge. H. Service and Delivery Currently the existing alley along the south edge of the property is used for box storage and collects debris. It is inaccessible for vehicle or service use and is therefore useless. It is far more valuable to the Vail Village as retail space which is what is proposed. I. Sun/Shade The existing building massing and height will remain and therefore the proposal has no effect on the surrounding properties. However, eliminating the dark spaces along the retail level by pulling the entry and retail forward is a net positive. ARCHITECTURE/LANDSCAPE CONSIDERATIONS 1. Roofs As it stands, the Wall Street Building roof embodies the recommendations of this section and the proposal has no effect on the current roof design. 2. Facades Materials on the existing building are generally stucco with some brick columns and one wood siding accent area. Upgrading and enhancing this palette is proposed by replacing the failing brick with a new smooth stucco finish and giving it more depth for visual strength. An additional area of siding is also proposed at the NE corner element to reinforce it’s importance. Stucco will still remain the dominant finish of the building per the recommendations of this section. The new stucco treatment is introduced as an organizing frame around the new storefront openings which are held to the back of the columns for depth. A new canopy has been introduced to provide shade, depth and detail to the new east façade. The highly visible northeast corner of the building and entry are very confusing and unresolved. Adding new materials, details, openings and guardrail design creates a strong corner anchor for the street intersection with completed retail fronts to the north and east. In addition, the strategic glass infill areas on the first and second levels reinforce the anchor element and provide needed importance for the building entry location while maintaining pedestrian circulation through it. Color for the new materials all relate to the natural environment yet hope to liven up the palette. The new color proposed for the existing textured stucco finish in a vibrant yellow. The new proposed smooth stucco color is a grey/beige, the wood siding is a richer brown, and the trim accent color will be a darker version of the siding. 5/21/2013 michael@sumanarchitects.com 141 East Meadow Drive, Suite 211 o 970.479.7502 Vail, CO 81657 m 970.471.6122 Transparency is a critical part of this application. Replacing the lower level walls and colonnade with storefront provides the desired openness and attraction this section encourages. Offices on the second level currently have small repetitive windows which are contrary to their function and what is typical in the village core. A series of larger window openings will replace the existing smaller openings for better daylight to the interior. The window units in each group are then periodically divided with wood trim similar to existing second story window sections in the village. See photo group 1 for precedence in Vail. The new predominantly glass NE building corner element is achieved by extending the large retail sections of glass to the second level commercial. As stated in this section of the guide plan, “transparent store fronts are ‘people attractors” and inviting. Thus, the transparent treatment of both commercial levels at the NE building corner around the building entrance are very appropriate. Photo 2 in appendix A shows two story areas of glass on the Gorsuch Building similar to what is proposed. 3. Windows The existing column rhythm provides a natural grouping for the new lower level storefront areas. Each individual retailer will be encouraged to individualize their infill while working with the DRB on color and divide layout. The second level commercial “horizontal repetition of single window elements” is contrary to this section and their commercial function. The new larger second level window groups attempts to better transition the building window areas from the open retail level to the privatized residential openings on the third floor. 4. Doors The proposed doors are part of the storefronts and will have transparency. The final design of each will be developed with the DRB. 5. Trim Wood trim is proposed around most openings and groups. The east facing storefront infill areas, however use the stone columns to frame the openings. Specific details are intended to be resolved with the DRB. 6. Decks and Patios The proposal expands the existing second level deck off the south side offices. The shared deck is a result of the proposed alley expansion and affords a better environment with the additional area. 7. Balconies Currently, the Wall Street Building balconies embody the recommendations of this section and the proposal has no effect on them. They will be freshened up with a new brown stain color to match the siding color, however. The NE residential on the third level is proposed to have a new open metal guardrail to reinforce the uniqueness of the NE corner element by adding detail. 8. Accent Elements Signage and other accent elements will be addressed with the individual tenant improvement efforts and resolved with the DRB. 5/21/2013 michael@sumanarchitects.com 141 East Meadow Drive, Suite 211 o 970.479.7502 Vail, CO 81657 m 970.471.6122 9. Landscape Elements A net increase of 69 sq. ft. of softscape is associated with the proposed improvements. Specific details and design is intended to be resolved with the DRB. The only existing planter along the east façade is proposed to be reconfigured while maintaining the same amount of softscape. 10. Service The building dumpster is currently screened by fencing and the proposal has no effect on this section. 5/21/2013 michael@sumanarchitects.com 141 East Meadow Drive, Suite 211 o 970.479.7502 Vail, CO 81657 m 970.471.6122 APPENDIX A PHOTO GROUP 1 – Second level commercial horizontal window sections 5/21/2013 michael@sumanarchitects.com 141 East Meadow Drive, Suite 211 o 970.479.7502 Vail, CO 81657 m 970.471.6122 5/21/2013 michael@sumanarchitects.com 141 East Meadow Drive, Suite 211 o 970.479.7502 Vail, CO 81657 m 970.471.6122 5/21/2013 michael@sumanarchitects.com 141 East Meadow Drive, Suite 211 o 970.479.7502 Vail, CO 81657 m 970.471.6122 PHOTO 2 – Two story areas of transparency for commercial. 5/21/2013 5/21/2013 5/21/2013 5/21/2013 5/21/2013 5/21/2013 5/21/2013 5/21/2013 5/21/2013 5/21/2013 5/21/2013 5/21/2013 5/21/2013 5/21/2013 5/21/2013 5/21/2013 5/21/2013 5/21/2013 14 1 E a s t M e a d o w D r i v e , S u i t e 2 1 1 V a i l , C O 8 1 6 5 7 9 7 0 . 4 7 1 . 6 1 2 2 5. 7 . 1 3 Wa l l S t r e e t B u i l d i n g SC H E M A T I C D E S I G N - T o w n o f V a i l P E C R e v i e w P a l c k a g e EX I S T I N G N O R T H E A S T V I E W 1 5/21/2013 14 1 E a s t M e a d o w D r i v e , S u i t e 2 1 1 V a i l , C O 8 1 6 5 7 9 7 0 . 4 7 1 . 6 1 2 2 5. 7 . 1 3 Wa l l S t r e e t B u i l d i n g SC H E M A T I C D E S I G N - T o w n o f V a i l P E C R e v i e w P a l c k a g e PR O P O S E D N O R T H E A S T V I E W 2 5/21/2013 14 1 E a s t M e a d o w D r i v e , S u i t e 2 1 1 V a i l , C O 8 1 6 5 7 9 7 0 . 4 7 1 . 6 1 2 2 5. 7 . 1 3 Wa l l S t r e e t B u i l d i n g SC H E M A T I C D E S I G N - T o w n o f V a i l P E C R e v i e w P a l c k a g e EX I S T I N G E A S T V I E W 3 5/21/2013 14 1 E a s t M e a d o w D r i v e , S u i t e 2 1 1 V a i l , C O 8 1 6 5 7 9 7 0 . 4 7 1 . 6 1 2 2 5. 7 . 1 3 Wa l l S t r e e t B u i l d i n g SC H E M A T I C D E S I G N - T o w n o f V a i l P E C R e v i e w P a l c k a g e PR O P O S E D E A S T V I E W 4 5/21/2013 14 1 E a s t M e a d o w D r i v e , S u i t e 2 1 1 V a i l , C O 8 1 6 5 7 9 7 0 . 4 7 1 . 6 1 2 2 5. 7 . 1 3 Wa l l S t r e e t B u i l d i n g SC H E M A T I C D E S I G N - T o w n o f V a i l P E C R e v i e w P a l c k a g e EX I S T I N G S O U T H E A S T V I E W 5 5/21/2013 14 1 E a s t M e a d o w D r i v e , S u i t e 2 1 1 V a i l , C O 8 1 6 5 7 9 7 0 . 4 7 1 . 6 1 2 2 5. 7 . 1 3 Wa l l S t r e e t B u i l d i n g SC H E M A T I C D E S I G N - T o w n o f V a i l P E C R e v i e w P a l c k a g e PR O P O S E D S O U T H E A S T V I E W 6 5/21/2013 14 1 E a s t M e a d o w D r i v e , S u i t e 2 1 1 V a i l , C O 8 1 6 5 7 9 7 0 . 4 7 1 . 6 1 2 2 5. 7 . 1 3 Wa l l S t r e e t B u i l d i n g SC H E M A T I C D E S I G N - T o w n o f V a i l P E C R e v i e w P a l c k a g e EX I S T I N G N O R T H V I E W 7 5/21/2013 14 1 E a s t M e a d o w D r i v e , S u i t e 2 1 1 V a i l , C O 8 1 6 5 7 9 7 0 . 4 7 1 . 6 1 2 2 5. 7 . 1 3 Wa l l S t r e e t B u i l d i n g SC H E M A T I C D E S I G N - T o w n o f V a i l P E C R e v i e w P a l c k a g e PR O P O S E D N O R T H V I E W 8 5/21/2013 14 1 E a s t M e a d o w D r i v e , S u i t e 2 1 1 V a i l , C O 8 1 6 5 7 9 7 0 . 4 7 1 . 6 1 2 2 5. 7 . 1 3 Wa l l S t r e e t B u i l d i n g SC H E M A T I C D E S I G N - T o w n o f V a i l P E C R e v i e w P a l c k a g e EX I S T I N G N O R T H W E S T V I E W 9 5/21/2013 14 1 E a s t M e a d o w D r i v e , S u i t e 2 1 1 V a i l , C O 8 1 6 5 7 9 7 0 . 4 7 1 . 6 1 2 2 5. 7 . 1 3 Wa l l S t r e e t B u i l d i n g SC H E M A T I C D E S I G N - T o w n o f V a i l P E C R e v i e w P a l c k a g e PR O P O S E D N O R T H W E S T V I E W 10 5/21/2013 Design  Review  Memorandum   Project: Wall Street Building, Vail Village, Vail CO Date: March 4, 2013 Materials  reviewed: Wall Street Building drawing set by Suman Architects PEC 130008 PEC 13009 Wall Street Building Variance Request PEC 120008 PEC 130009 Building and Model Images (3D perspectives) by Suman Architects Relevant  Standards  and  Guidelines: Vail Village Master Plan Vail Village Urban Design Guide Plan Vail  Village  Master  Plan   Goal 1: Encourage high quality redevelopment while preserving unique architectural scale of the village in order to sustain its sense of community and identity. This goal suggests careful attention to the unique scale and character of Wall Street and always striving for high quality development. Policy 1.1.1: Development and improvement projects approved the Village shall be consistent with the goals, objectives, policies and design considerations as outline in the Vail Village Master Plan and Urban Design Guide Plan. This policy supports this review. Policy 2.4.1: Commercial infill development consistent with established horizontal zoning regulations shall be encouraged to provide activity generators, accessible green spaces, public plazas, and streetscape improvements to the pedestrian network through the Village. This policy generally supports the proposed project. Objective 4.1: …Recognize the different roles of each type of open space in forming the overall fabric of the Village. The arcade is one of the unique types of pedestrian experiences in the Village. If it is to be eliminated, it should be with development that contributes to the pedestrian experience. Vail  Village  Urban  Design  Guide  Plan   Urban Design Considerations 1. Pedestrianization Filling in the ground floor module of the arcade on Gore Creek Drive cuts off views and a passageway for some, that entices people into Wall Street. Otherwise, not significantly affected. 2. Vehicle Penetration 5/21/2013 Name Date Page 2 Macintosh HD:Users:jtwinston:Documents:ACTIVE PROJECTS:Vail Design Review:The Wall Street Building:Wall Street DesRevMem1.docx No significant impact. 3. Streetscape Framework The “22’ reconfigured landscape” adjacent to the stairs is a significant loss of the informal character of the planting beds on Wall Street and should not be accepted. 4. Street Enclosure Does tend to narrow down the width of the pedestrian walkway, but the overall enclosure (upper part of the building) is not affected. 5. Street Edge Enclosing the two-story arcade on the corner of GCD removes a significant inset and landmark condition in the Village. We recommend not fully enclosing the Gore Creek Drive corner, but rather leaving at least a portion of the two-story space as a covered entry way and even pass-through. An alternative would be to at least not fill in the entire ground floor of this corner. Further south, the proposed façade removes some of the variability of the street edge, but may have a beneficial effect of making those store fronts more visible. 6. Building Height No impact. 7. Views Slight impact on views of the stairwell at the south end of Wall Street. 8. Sun/shade No impact. Architectural Considerations Facades   Materials   Removing or covering the stucco on the central portion of the East View removes a significant presence of stucco in Wall Street—with no apparent benefit. We understand the challenge in trying to match the existing one-of-a-kind texture, if there were significant changes in the wall plane. However, in our opinion it is not essential to match it. In fact, the guidelines suggest flat stucco (see Color section) to avoid too many fanciful textures. In some places in the Village different textures, and colors, of stucco are juxtaposed next to each other. As long as the change occurs at a vertical change in plane (inside corner) it will give the impression of separate buildings, or an addition at a different time. The veneer stone material conveyed in the Schematic Design images suggests a very rectilinear, block-like character, rather than the more natural looking stone (rougher surface, not straight unbroken horizontal joints, greater variability in stone sizes) found elsewhere in the Village. 5/21/2013 Name Date Page 3 Macintosh HD:Users:jtwinston:Documents:ACTIVE PROJECTS:Vail Design Review:The Wall Street Building:Wall Street DesRevMem1.docx Lastly with regard to materials, one of the objectives for the Village is to maintain the adapted image of a “quaint European alpine village.” One of the ways that is accomplished is to use materials in a traditional way. For example, stone would typically be used as a foundation, or a short wall below a wall of lighter material (stucco, wood). Often, larger stones would be used as a base, with smaller stones as the wall or column rises. Stone columns would often also have a wider base. Stone masonry would not be used over an opening except as an arch or over a very strong, short lintel. The way the stone veneer is proposed to be used in this project is not consistent with any of these general conventions. The tall, slender stone columns, the stone above long lintels over the windows (and no lintel over the corner infill) will clearly give a “false stone” appearance. Colors   The intent of the color guideline is to “provide greater latitude in the use of color in Vail Village in or der to create visual interest and enliven the area.” Shifting from a warm brown siding to a more gray siding has the opposite effect. Similarly, the somber color of the stone also takes away some of the vitality of the building. Transparency   A high % of ground level transparency is maintained, in fact too high. The large, continuous, typical commercial glass storefront system is exactly what the guidelines intend to discourage. Windows   The ground floor windows shown appear to be a metal-clad commercial storefront system. Missing elements suggested in the guidelines include: • Solid knee wall below the windows • A significant portion of building wall (wider than the column widths shown) that breaks the windows into discrete grouped segments • Separate doorways • Within an overall band of windows, wood members that divide the windows into vertically proportioned windows. • Mullions that further subdivide the windows into smaller panes The second floor windows appear to be a continuous box-window extension virtually the length of the east-facing façade. This is inconsistent with several of the guidelines: • The upper floors should be predominantly solid (building wall), punctured by windows. • Avoid extensive horizontal repetition • Avoid long continuous glass areas 5/21/2013 Name Date Page 4 Macintosh HD:Users:jtwinston:Documents:ACTIVE PROJECTS:Vail Design Review:The Wall Street Building:Wall Street DesRevMem1.docx • Bay, bow, and box window extensions are consistent with the guidelines, but as individual elements rather than a long, continuous mass. Doors   The doors shown in the Schematic Design also appear to be the doors specifically discouraged in the Guidelines—metal clad with large single pane windows. Many other door options are suggested in the guidelines. Also, not reflected is any sense of a covered entry for doorways—a strong lintel, recess, or even a canopy. The canopy over the doorway for Wild Bill’s is missing an opportunity to call more attention to itself. Trim   There is a broad lintel above the window systems on the ground floor, but no indication of wide wood trim that is characteristic of the Village and strongly encouraged in the guidelines. Signage   The applicant is missing an opportunity to do creative signage, such as wall graphics on stucco, signs that extend perpendicular to the building. Discussion:   This building was one of the early buildings in Vail, built before the Design Guidelines were created. Therefore there are aspects of the existing building are not consistent with the Guidelines (e.g. box balconies, windows without wide trim, etc.). Obviously, if some portions of the building are not modified, they will still be inconsistent with the Guidelines. That being said however, there are significant aspects of the proposed improvements that are not consistent with the guidelines, especially the Architectural Guidelines. While we generally support the concept of filling in a significant portion of the arcade, accepting this proposal in its current form would have a significant negative impact on the character of one of the charming passageways in Vail Village. 5/21/2013 Design  Review  Memorandum   Project: Wall Street Building, Vail Village, Vail CO Date: March 26, 2013 This memorandum builds on the March 4 memorandum, and is pursuant to a site visit with the applicant. The proposed building infill is generally consistent with the guidelines, with several reservations and suggestions: 1. Given the gradually descending grade of Wall Street to the north, filling in the second floor of the corner module, as proposed, will still leave a generous ground floor height. The second floor area can obviously be put to better use than it is currently. 2. Filling in the ground floor entirely out to the NE corner column cuts off a minor “cut- through”, but the more significant concern is that it closes off views of Wall Street that attract pedestrians in, and allow the space to flow naturally. More consistent with the guidelines would be to expand the ground floor out to a diagonal façade that extends from the existing corner column of the Emporium shop, to the second column south on Wall Street. In addition to allowing the pedestrian space to flow around the building, the diagonal façade would be visible to a greater area. 3. Filling in the rest of the arcade along Wall Street will remove an interesting and somewhat unique feature in Vail (not very many arcades), but will make the windows more visible and the stores somewhat more accessible. The negative aspect of this infill is that it removes an area that is now heavily used for outdoor displays. If the displays are then moved into Wall Street, there will be a significant narrowing of the corridor. Since the Wall Street Building property apparently extends about 3’ beyond the column line, this would be legally possible. As a condition 5/21/2013 Wall Street Building Design Review Memorandum 2 March 28, 2013 Page 2 Macintosh HD:Users:jtwinston:Documents:ACTIVE PROJECTS:Vail Design Review:The Wall Street Building:Wall Street DesRevMem2.docx of expansion, the Town may wish to consider being granted an easement over the additional property so that it’s use can be regulated appropriately. 4. The ground floor windows that fill in the arcade appear to be a metal-clad commercial storefront system. A stroll around Vail Village reveals that there are a number of installations that differ from the guidelines, and in fact have metal frames, and large windows. The difference however, is two key features of these Vail Village applications: a. most of these installations are embedded in a wall rather than continuous windows separated by narrow columns (that is, there is a more significant amount of wall separating the windows than in the Wall St. Bldg proposal). b. the frames make either square or verticle rectangle patterns (not the horizontal rectangles in the proposal). To be consistent with the guidelines the vertical columns should be made wider, and the horizontal stucco beam should be made thicker (vertical dimension) to give more of a sense of a solid, load-bearing building wall, into which windows have been inserted. 5/21/2013 Wall Street Building Design Review Memorandum 2 March 28, 2013 Page 3 Macintosh HD:Users:jtwinston:Documents:ACTIVE PROJECTS:Vail Design Review:The Wall Street Building:Wall Street DesRevMem2.docx 5. With regard to the second floor of the corner, the narrow stucco beam and columns also give a modern, non-Vail Village, character. The use of storefront windows on the second floor are not consistent with the guidelines, and are not even actually practical. (In contemporary glass-wall buildings, office uses usually dictate putting desks or filing cabinets next to the windows, which gives an unsightly appearance—or opaque glass is used—neither of which is desired here.) An approach more consistent with the guidelines would be: smaller windows inserted into a solid wall (e.g. wider horizontal stucco beam, wider columns, solid wall between banks of windows, taller wall beneath the windows. (The windows could even be bay windows for interest.) 6. The proposed façade for the Jewels of the West, with the horizontal rectangle windows, isn’t consistent with any of the guidelines, or the discussion above, and has modern, almost Japanese quality. To be consistent with the guidelines suggests: window panes that are square or vertically proportioned rectangles, at least a small amount of solid building wall separating windows, and/or at least wide columns framing the door, and a pitched or awning overhand. 5/21/2013 5/21/2013 14 1 E a s t M e a d o w D r i v e , S u i t e 2 1 1 V a i l , C O 8 1 6 5 7 9 7 0 . 4 7 1 . 6 1 2 2 5. 1 3 . 1 3 Wa l l S t r e e t B u i l d i n g SC H E M A T I C D E S I G N - T o w n o f V a i l P E C R e v i e w P a l c k a g e EX I S T I N G N O R T H E A S T V I E W 1 5/21/2013 14 1 E a s t M e a d o w D r i v e , S u i t e 2 1 1 V a i l , C O 8 1 6 5 7 9 7 0 . 4 7 1 . 6 1 2 2 5. 1 3 . 1 3 Wa l l S t r e e t B u i l d i n g SC H E M A T I C D E S I G N - T o w n o f V a i l P E C R e v i e w P a l c k a g e PR O P O S E D N O R T H E A S T V I E W 2 5/21/2013 14 1 E a s t M e a d o w D r i v e , S u i t e 2 1 1 V a i l , C O 8 1 6 5 7 9 7 0 . 4 7 1 . 6 1 2 2 5. 1 3 . 1 3 Wa l l S t r e e t B u i l d i n g SC H E M A T I C D E S I G N - T o w n o f V a i l P E C R e v i e w P a l c k a g e EX I S T I N G E A S T V I E W 3 5/21/2013 14 1 E a s t M e a d o w D r i v e , S u i t e 2 1 1 V a i l , C O 8 1 6 5 7 9 7 0 . 4 7 1 . 6 1 2 2 5. 1 3 . 1 3 Wa l l S t r e e t B u i l d i n g SC H E M A T I C D E S I G N - T o w n o f V a i l P E C R e v i e w P a l c k a g e PR O P O S E D E A S T V I E W 4 5/21/2013 14 1 E a s t M e a d o w D r i v e , S u i t e 2 1 1 V a i l , C O 8 1 6 5 7 9 7 0 . 4 7 1 . 6 1 2 2 5. 1 3 . 1 3 Wa l l S t r e e t B u i l d i n g SC H E M A T I C D E S I G N - T o w n o f V a i l P E C R e v i e w P a l c k a g e EX I S T I N G S O U T H E A S T V I E W 5 5/21/2013 14 1 E a s t M e a d o w D r i v e , S u i t e 2 1 1 V a i l , C O 8 1 6 5 7 9 7 0 . 4 7 1 . 6 1 2 2 5. 1 3 . 1 3 Wa l l S t r e e t B u i l d i n g SC H E M A T I C D E S I G N - T o w n o f V a i l P E C R e v i e w P a l c k a g e PR O P O S E D S O U T H E A S T V I E W 6 5/21/2013 14 1 E a s t M e a d o w D r i v e , S u i t e 2 1 1 V a i l , C O 8 1 6 5 7 9 7 0 . 4 7 1 . 6 1 2 2 5. 1 3 . 1 3 Wa l l S t r e e t B u i l d i n g SC H E M A T I C D E S I G N - T o w n o f V a i l P E C R e v i e w P a l c k a g e EX I S T I N G N O R T H V I E W 7 5/21/2013 14 1 E a s t M e a d o w D r i v e , S u i t e 2 1 1 V a i l , C O 8 1 6 5 7 9 7 0 . 4 7 1 . 6 1 2 2 5. 1 3 . 1 3 Wa l l S t r e e t B u i l d i n g SC H E M A T I C D E S I G N - T o w n o f V a i l P E C R e v i e w P a l c k a g e PR O P O S E D N O R T H V I E W 8 5/21/2013 14 1 E a s t M e a d o w D r i v e , S u i t e 2 1 1 V a i l , C O 8 1 6 5 7 9 7 0 . 4 7 1 . 6 1 2 2 5. 1 3 . 1 3 Wa l l S t r e e t B u i l d i n g SC H E M A T I C D E S I G N - T o w n o f V a i l P E C R e v i e w P a l c k a g e EX I S T I N G N O R T H W E S T V I E W 9 5/21/2013 14 1 E a s t M e a d o w D r i v e , S u i t e 2 1 1 V a i l , C O 8 1 6 5 7 9 7 0 . 4 7 1 . 6 1 2 2 5. 1 3 . 1 3 Wa l l S t r e e t B u i l d i n g SC H E M A T I C D E S I G N - T o w n o f V a i l P E C R e v i e w P a l c k a g e PR O P O S E D N O R T H W E S T V I E W 10 5/21/2013 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: May 21, 2013 ITEM/TOPIC: Contribution and Event Funding Discussion PRESENTER(S): Kelli McDonald and Kathleen Halloran ACTION REQUESTED OF COUNCIL: Staff requests that Council review the memo and provide direction on the following: 1. Does Council support simplifying and streamlining the process as outlined? In the May 7 work session Council agreed to simplify and streamline the process and asked for the revisions outlined in this document. 2. Does Council support targeting current levels of funding or prefer a change in levels of funding? In the May 7 work session Council agreed to use these levels as a starting point and to make a final decision as part of the 2014 budget process. 3. Does Council support having Staff review and recommend funding annually as part of the budget process? Council agreed in the May 7 work session to this process understanding that Council will have the final approval during the 2014 budget process. 4. Would Council like to create a process for capital projects? Council gave direction in the May 7 work session to have the capital projects come through the capital budget process and be reviewed in the context of the five year capital plan. BACKGROUND: Council contributions and special event funding was a significant topic of discussion during the Council retreat held earlier this year. The purpose of this discussion is to highlight the concepts brought about during the retreat and ask for feedback from Council on any changes to funding policy or procedure prior to the 2014 budget season. The updated memo incorporates input from the Council at the May 7 work session. ATTACHMENTS: Council Contribution Memorandum 5/21/2013 TO: Vail Town Council FROM: Economic Development and Finance Departments DATE: May 21, 2013 SUBJECT: Contribution and Event Funding I. SUMMARY Council contributions and special event funding was a significant topic of discussion during the Council retreat held earlier this year. The purpose of this discussion is to highlight the concepts brought about during the retreat and ask for feedback from Council on any changes to funding policy or procedure prior to the 2014 budget season. This memo incorporates input from Council at the May 7 work session. II. DISCUSSION Currently, Council contribution funding applications are accepted once per year, so that Council can review the requests in conjunction with the annual operating budget. The Commission on Special Events (CSE) is funded annually as a part of the General Fund operating budget, then seeks proposals from event producers and has an extensive review process to determine funding allocations. In addition, several large events have been funded by General Fund reserves because the funding commitment is outside of annual operating budget parameters. During the retreat, Council discussed the possibility of utilizing categories of events or services to group organizations requesting funding. These categories or “tiers” would receive funding allocations during the annual budget process by way of staff approval of annual applications. The purpose of creating categories is to simplify the funding process and establish parameters around the protection of certain events. Funding allocations for Tiers I and III are recommended for a two year cycle. Other Tiers are recommended annually. Council would like to see each request for funding address how the contribution or event fits into the overall Council Goals listed below: • Improve economic vitality • Grow a balanced community • Improve the quality of the experience • Develop future leadership The following categories were discussed with Council on May 7: 5/21/2013 Town of Vail Page 2 Tier I – Vail Brand Events: 2013 Budget of $335,600 Events and programs which have been built by solid organizations over a period of time and enjoy - national and international recognition for excellence. These events represent the Vail brand at the highest level and the loss of any one of them would have a negative effect. Staff suggests we are at a sustainable level of funding for these events. The customer base includes a significant portion of destination guests and economic impact to the town is profound. Example of these events and programs would include Bravo!, Summer Mountain Games, Vail International Dance Festival and Vail Jazz Festival. Funding of this category would be allocated outside of the CSE annual budget; however the results would be reported to the Commission on Special Events as part of the standard recap process and would also be presented to Town Council. The funding for Tier I is in addition to the CSE budget. Tier II - Extraordinary Events: 2013 Budget of $1,200,000 This category would represent events and programs that would provide the town an opportunity for new or one-time events such as the US Pro Challenge, Burton US Open Snowboarding Championships and the 2015 World Alpine Ski Championships. Funding of this category would be allocated outside of the CSE annual budget due to the size of funding request and potential for one-year only type of events; however the results would be reported to the Commission on Special Events as part of the standard recap process and would also be presented to Town Council. The funding for this category would not be automatic each year, but major events and/or programs with the potential to build the Vail brand even further and have a significant impact on the town’s economy would be considered on an individual basis Tier I events would be able to apply for funding from this category with a new opportunity that fits this criteria. The funding for Tier II is in addition to the CSE budget and normally funded from reserves. Tier III – Services/Expertise: 2013 Budget of $294,620 This category would fund an aspect of services/expertise that the town does not already provide, supports the TOV physical plant and is appropriate for governmental support. Examples of this category would include support of TV5, Colorado Ski and Snowboard Museum, Betty Ford Alpine Gardens and the Eagle Valley Childcare. The town would no longer require an annual application to be filled out for ongoing operating support, which would be included in the annual budget at a set level each year. This process is intended to cover operating expenses only. Additional opportunities would also be considered. Tier IV – Life-Long Learning: 2013 Budget of $25,000 This category is proposed for life-long learning type of events or programs. Examples of this category might include Vail Symposium, Vail Living Well and Vail Global Energy Forum, in addition to new events that meet the criteria. Each year these new events or programs would be evaluated during the budget process. After the initial 3 year period of funding this category of events, staff and Council will review the merit of continuing with the category. Discretionary Fund: Potential Budget of $50,000 Since Council expressed concern about opportunities that may not fit the criteria for Tiers I – IV or the CSE, but support the Council goals and Council feels would provide value to the Town of Vail stakeholders and are worthy of governmental support a discretionary fund is proposed for discussion in the context of the budget. It should be noted, this is a new fund and had no budget in previous years. 5/21/2013 Town of Vail Page 3 In-kind Funding: Estimated 2013 Budget of $300,000 Regarding annual in-kind funding allocations such as ice time at Dobson Arena, use of Donovan Pavilion/Grand View and public works or police department services, staff recommends a staff- level approval. The town would no longer require an annual application to be filled out. CSE recaps should include this funding. Additionally, sponsorship levels for the Town of Vail should also reflect the level of funding including cash and in-kind. Commission on Special Events 2013 Budget of $996,800 5/21/2013 Town of Vail Page 4 II. ACTION REQUESTED OF COUNCIL Staff requests that Council review the memo and provide direction on the following questions: 1. Does Council support simplifying and streamlining the process as outlined? In the May 7 work session Council agreed to simplify and streamline the process and asked for the revisions outlined in this document. 2. Does Council support targeting current levels of funding or prefer a change in levels of funding? In the May 7 work session Council agreed to use these levels as a starting point and to make a final decision as part of the 2014 budget process. 3. Does Council support having Staff review and recommend funding annually as part of the budget process? Council agreed in the May 7 work session to this process understanding that Council will have the final approval during the 2014 budget process. 4. Would Council like to create a process for capital projects? Council gave direction to have the capital projects come through the capital budget process and be reviewed in the context of the 5 year capital plan. 5/21/2013 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: May 21, 2013 ITEM/TOPIC: Health Care Reform Update and Impacts PRESENTER(S): Krista Miller PLUS presentation by Joe Long & Jeff Miller, Hays Companies ACTION REQUESTED OF COUNCIL: Listen to presentation and ask questions. BACKGROUND: The purpose of this presentation is to provide detail on the Patient Protection and Affordable Care Act (PPACA), otherwise known as Obamacare or the Affordable Care Act. This presentation will provide information on the legislation and the impacts as it relates to the 2014 budget. STAFF RECOMMENDATION: None. ATTACHMENTS: HCR Memorandum Healthcare Reform Timeline Town of Vail HCR Presentation 5/21/2013 To: Vail Town Council From: Human Resource Department Date: May 16, 2013 Subject: Health Care Reform Impacts Overview As you are aware the Patient Protection and Affordable Care Act (PPACA) was passed in 2010. This legislation has a gradual implementation of its requirements over about eight years. Many of these requirements have already been implemented in the Town of Vail (TOV) operations and benefits as required. Attached is a copy of the Health Care Reform timeline (Attachment A - also provided at the April 2, 2013 council meeting) that summarizes the requirements under PPACA by year. The most impactful pieces of this legislation for the TOV become effective January 1, 2014, thus the purpose of providing these updates in advance of the 2014 budgeting cycle. These requirements have both a financial impact and operational influences that are currently being evaluated. In this memo, we will summarize the financial projections, health plan cost-share strategies, describe our future actions to mitigate the financial impacts, and answer follow up questions on our seasonal staffing strategies. Fiscal Impacts Hays Companies will present the detail on the legislation including the financial projections of the additional fees and the estimated costs of adding the approximately 40 newly eligible employees to our health plan (Attachment B). TOV’s health plan has a historical trend increase of approximately 10% annually that is likely to continue regardless of PPACA. The trend related increase projection is $352,419 for 2014. There are two new fees for 2014, the Patient-Centered Outcomes Research fee and the Reinsurance fee, which are expected to be approximately $35,500 for the TOV health plan. The larger impact will be from covering the newly eligible employees. Although it’s hard to estimate actual cost (as that depends on who actually enrolls, their health status, and the overall claims of our entire covered population), the current projection estimates up to $719,942. There are several things that can affect enrollment including: work hours during the measurement period, number of dependents that enroll, and some of the newly eligible employees may stay on their parents’ plans. If all of the eligible employees enroll, the total financial increase for 2014 could be up to $1,107,861 with the trend, fees, and additional enrollment. Expected trend projection $ 352,419 PPACA related fees 35,500 Cost of newly eligible participants 719,942 $ 1,107,861 5/21/2013 Town of Vail Page 2 The TOV’s health plan philosophy of cost sharing with employees (75% TOV / 25% Employees) has provided the basis for the plan design and premium adjustments in prior years. Over the next several months as a part of the renewal process, we will review all the potential implications of cost sharing options along with other benefit renewal evaluations. While a definitive strategy is not recommended at this time, we will use this cost share philosophy as a starting point in modeling the options for the 2014 plan. The look ahead In addition to increased costs, the PPACA has a significant increased burden in tracking, reporting, and analysis for compliance which includes: government reports, eligibility determination (counting hours), plan documents and form updates, fee tracking, safe harbor analysis, etc. We are currently reviewing all the compliance requirements and which of these requirements can be automated with systems and/or contracted through our service providers. The challenging employee benefits landscape we’ve seen over the last several years is expected to continue, at least in the next several years, with escalating costs, changes in laws, and new initiatives, particularly the PPACA. As of result of this the TOV, and other employers across the country, has been exploring various ways to manage costs in our benefit programs. The TOV has utilized many of the following programs and will continue to explore additional opportunities including: • Cost-share strategies – exploring the balance between the employer and employee share of benefit costs. • Plan design and bundling – evaluate what’s covered and/or included in our overall plans for example if dental is inclusive or separate from medical. • Health Management programs – disease management resources, case management for high-cost claims and chronic conditions. • Wellness programing – programs aimed at improving employees’ health and thereby reducing health care costs over the long-term. • Vendor bidding and contract negotiations – bidding out services and negotiation of contracts for service (IE: claims processing, network agreements, prescription coverage, etc.) • Direct provider agreements – explore negotiated discounts for high-volume local providers. • Health care consumerism – provide mechanisms for price and quality comparisons for health care services. The TOV, with assistance from Hays Companies, will continue to refine the best and most fiscally responsible services for TOV’s benefit programs while ensuring compliance with the myriad of regulatory requirements. Follow up items from April 2, 2013 Town Council meeting Question: In light of the PPACA requirements, is it still beneficial to employ the same individuals over multiple seasons? Answer: The answer here is not simple, in some areas it’s recommended to continue multiple season employment opportunities where it makes sense for service and cost factors, then limiting the multiple season or work schedules for seasonal and part-time positions where there are fewer guest or safety impacts. 5/21/2013 Town of Vail Page 3 Background and Additional information: Over the years, the TOV has used a different approach to staffing compared to other similar government agencies. The TOV has mobilized a contingent workforce strategy, using more seasonal and part-time positions instead of year- round. Although other agencies sometimes employ this same type of strategy for their peak season, the TOV has expanded the use of seasonal employees in multiple seasons as operations expanded for things such as bus service, special events and parking enforcement. In evaluating our staffing strategies, historically it has been very cost effective and beneficial to encourage high-performing seasonal employees to work multiple seasons for the Town. This practice has provided significant savings in training, savings in unemployment claims, efficiencies in time to production (IE: summer flower planting), and cross-training which allows more efficiency during down-time, for example in the early fall snows, summer seasonal employees are used to prepare the winter equipment they will be using come winter. These benefits can be most notably seen in the Transit Department where training a new driver can cost almost $9,000 versus a small fraction of that for a returning employee who may just need updates on routes. While hiring new bus drivers the next summer may limit the financial impact under PPACA, the potential savings has severe consequences in training costs, training time, increased accident risk, and less experienced employees in a safety-sensitive role. For the 2012-2013 winter, the Town made almost 60 offers of employment in order to fill just 25 winter seasonal Bus Driver positions and still ended the season 10 drivers short. Several drivers resigned during the season to accept other employment which provided benefit packages. This example shows the difficulty that already exists in finding and retaining these non-benefited employees. With many employers expanding coverage under PPACA, this trend is expected to continue. The guest service impact would be another consideration to evaluate when looking at staffing strategies. Having experienced employees that are familiar with the Vail community and the high-level of expectations has a very positive impact on the services provided to Vail’s guests and residents. As shown by our increasing net-promoter scores year-over-year while encouraging these high-performers to return and emulate the Vail culture to new employees and our guests. With more than 15 different position types that are seasonal in nature and almost 100 employees filling these roles, continued analysis will be necessary for each position for the upcoming seasons. This aligns well with our “managed vacancy” practice in which each vacancy is evaluated for necessity, efficiency opportunity, and contract services consideration. Our goal with these staffing strategies should be to provide the exceptional service that our guests and residents have come to expect in the most fiscally responsible way. As stated above, this will likely be providing some multiple season opportunities for top performers where it makes sense for service and cost factors, and limiting the multiple season or work schedules of seasonal and part-time positions when there are fewer guest and safety impacts. 5/21/2013 Healthcare Reform Timeline Grandfather Plan Status Requirement If plan is grandfathered, plan is exempt from some of the Health Care Reform requirements. TOV Compliance The TOV is a non-grandfathered plan (needed to become non-grandfathered in order to make necessary plan design and employees contribution changes to meet budget). Cover Adult Children up to age 26 Requirement Effective 1/1/11, the health plan must allow adult children up to age 26 to remain covered on the health plan. TOV Compliance TOV complied.20 1 1 No Lifetime Plan Maximums Allowed Requirement Effective 1/1/11 health plans are no larger allowed to have an overall plan lifetime maximum. TOV Compliance TOV complied. Eliminated the $1,000,000 lifetime maximum. Pre-existing conditions for Children Requirement Effective 1/1/11, the health plan must remove any pre-existing conditions limitation for children under age 19. TOV Compliance TOV complied. 5/21/2013 No Annual Dollar Limits Allowed on Essential Benefits Requirement Effective 1/1/11, health plans must remove all annual dollar limits on essential benefits. TOV Compliance TOV complied. (changed annual dollar limits to annual day/visit limits when possible). Summary of Benefits and Coverage Requirement Effective with the first plan renewal on or after September 23, 2012, Plans and insurance issuers must provide a Summary of Benefits and Coverage (SBC) to participants and beneficiaries. This is a uniform document among all insurance carriers. TOV Compliance TOV complied. Provided to employees during 2012 open enrollment period. 20 1 1 Over the Counter Drugs Not Covered Under Health Care Spending Account Requirement Effective 1/1/11 employers must remove OTC drugs as a reimbursable expense under the Health Care Spending Account. TOV Compliance TOV complied. Cover Certain Preventative Services a 100% In-Network If Not a Grandfathered plan Requirement Effective 1/1/11, health plans must cover certain preventative care services at 100% in-network. TOV Compliance TOV complied. 20 1 2 5/21/2013 $2,500 Contribution for FSA’s Requirement Effective for plans beginning on or after January 1, 2013, the maximum contribution to a Health Flexible Spending Account is $2,500. TOV Compliance TOV complied. W-2 Reporting Requirement Beginning with the Tax year 2012, employers who issue 250 or more W-2’s must report the aggregate cost of the Employer Sponsored Group Health Coverage. TOV Compliance TOV complied. TOV included this information on the 2012 W-2’s issued in 2013. 20 1 3 Medicare Tax Increase Requirement Effective January 1, 2013, the Medicare Part A tax rate increases by 0.9% (from 1.45% to 2.35%) on wages over $200,000 (individual) and $250,000 (married). TOV Compliance TOV will comply. Preventive Care Services for Women Requirement Effective with the first plan renewal on or after August 1, 2012, Non-Grandfathered plans must cover specific preventive care services for women without cost-share. TOV Compliance TOV complied. Adopted the additional Women’s Preventive Services. 60-Day Notice of Off-Renewal Plan Changes Requirement 1/1/2013, the health plan must provide a 60 day notice of any plan design changes made outside of the renewal. TOV Compliance TOV will comply. 5/21/2013 20 1 4 Annual Limits Requirement 1/1/2014, Health Plans are prohibited from placing Annual Limits on essential health benefits. The annual limit for essential health benefits for 2013 plan year cannot be less than $2 million. TOV Compliance TOV complied. The TOV plan does not have Annual Limits on essential benefits. Health Care Exchanges open to individuals and small employers Requirement Exchanges expected to open October 1, 2013. HIPAA Certification Requirement Health Plans must file a statement with HHS certifying compliance with HIPAA’s electronic transation standards and operating rules. The first deadline for certifying compliance is December 31, 2013. HHS has indicated it intends on issuing more guidance on this requirement. TOV Compliance TOV will comply. Patient-Centered Outcomes Research Fee AKA Comparative Effectiveness Research Fees (CER Fees) Requirement Fees paid by Health Insurance issuers and sponsors of Self-Insured health plans. Plans and Insurers must pay $1 per covered life. (increases to $2 in 2015). TOV Compliance TOV will comply. TOV will be required to pay this fee by July 1, 2013. Estimate the fee to be under $500. Employee Notice of Exchange Requirement Employers are required to provide all current employees and new hires a written notice regarding the ACA’s health insurance exchanges. TOV Compliance Delayed - Waiting further guidance. 20 1 3 5/21/2013 Health Plan Reporting Requirement Health plans must file annual statement reflecting individual covered under qualified health plan. Provide IRS with details of coverage, eligibility, premium requirements, employer contributions and health plan enrollees. TOV Compliance Waiting further guidance. Reinsurance Fee Requirement Insurers and Plan Administrators are liable for a Reinsurance Fee starting in 2014 through 2016 to help fund the Health Care Exchange Programs. TOV Compliance Estimated cost for 2014 is $5.25 per member per month ($63 per year) Fees due late December 2014 or early January 2015. Estimate for TOV is $30,000. 20 1 4 Full Time Employee Definition Requirement 1/1/2014 - Employees working /scheduled to work on average at least 30 hours per week are considered Full-Time Employees (FTE’s) and eligible for benefits. TOV Compliance TOV will comply. Excessive Waiting Periods Requirement 1/1/2014, Group Health plans will not be able to require a waiting period of more than 90 days. TOV Compliance TOV complied. Pre-Existing Condition Exclusions Requirement 1/1/2014, group health plans may not impose pre-existing condition exclusions on any covered individual. TOV Compliance TOV will comply. 5/21/2013 Automatic Enrollment Requirement Large employers (over 200) are required to enroll new and currently enrolled employees into the health plan. TOV Compliance On hold per the DOL. 20 1 7 Health Care Exchanges open to employers with 100+ employees Exchanges are now open for large employers (100+ employees). 20 1 4 Individual Tax Mandate Requirement Individuals without Health Care coverage will pay tax. 2014 - $95 or 1% of household income over tax threshold (greater of). 2015 - $325 or 2% of household income over tax threshold (greater of). 2016 - $695 or 3.5% of household income over tax threshold (greater of). Pay or Play Requirement Effective January 1, 2014, employers must offer a medical plan to all FTE’s. The plan must satisfy a minimum value requirement and be afforadable or face penalties. -$2,000 penalty for all employees (less first 30). -$3,000 penalty if one employee receives coverage from the exchange. TOV Compliance TOV will analyze options. 5/21/2013 Cadillac Tax Requirement 40% non-deductible excise tax on “Cadillac” plans in 2018. Cadillac plan is defined as providing a plan that cost more than: $10,200 - Single $27,500 - Family 20 1 8 5/21/2013 5/21/2013 5/21/2013 5/21/2013 5/21/2013 5/21/2013 5/21/2013 5/21/2013 5/21/2013 5/21/2013 5/21/2013 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: May 21, 2013 ITEM/TOPIC: Information Update and Attachments: 1) RSES $20,000 Grant Update - Kathryn Lange; 2) 2013 Summer Events Master Calendar - Kelli McDonald; 3) Ski Season Report - Kelli McDonald PRESENTER(S): Various ATTACHMENTS: RSES Memorandum 2013 Summer Events Master Calendar 2012/13 Ski Season Memorandum MTRIP Report 5/21/2013 _________________________________________________________________________________________________________ Katherine Lange “Educating Every Student for Success!” Principal Town of Vail Council Members: We just wanted to write this letter to express our gratitude and say thank you for your generous approval of our grant request. We, as a school and a community, have been able to benefit our students in so many ways with the money we received from you, and RSES has become a better place because of it. Below I have listed how RSES has utilized (or plans to utilize) the funds. • Purchase 10 additional iPads that will be located in our library. This area will be complete with a docking station so teachers can utilize the library as a classroom space for research and projects. • We have initiated the process of increasing the wireless capacity of our building, which will allow us to grow into using the iPads to their maximum capacity. • The teachers are working to research various programs that will enhance and augment our current curriculum. Part of the funding will go towards these new resources for all teachers. • We are deep into the process of renovating our library and updating materials. We have had the majority of the labor, paint, and supplies donated to us, but we are consolidating our books and ordering new titles and books kids request to replenish what we recycle. A good portion of the funding will go to the new books and materials to enhance our library catalog. Along with the grant monies collected from the TOV, our PTO has been working tirelessly on other fundraisers to supplement various other projects and programs at RSES. The PTO has had another incredibly successful year of fundraising, bringing in over $85,000 to benefit our students. The fundraisers are listed below. • Wild West Days - $18,500 • I Believe - $4,000 which goes into our 4th grade Mesa Verde trip • Coffee fundraiser - $1,500 • Pin it to Win it - $41,000 • TOV grant - $20,000 Red Sandstone Elementary 551 N. Frontage Road Vail, Co. 81657 970-328-2910 5/21/2013 As we all know, massive budgets cuts at the State level have impacted all of the schools in Eagle County and around the state. The past 2 years, the RSES PTO has stepped up it's fundraising to try and offset some of these cuts. Fortunately, we've had a successful year of fundraising and the RSES PTO has raised enough money to hire one full and one half time person for our building. This is essential to the well being of our school as those “extra” bodies keep our Technology and Media programs afloat, as well a providing additional support in the building where needed on a daily basis. In the past, the RSES PTO raised money to fund programs and buy supplies for the building. Today, the RSES PTO is raising money for teacher’s as that is our greatest area of need. Thus, the money that we received from the TOV is exponentially more valuable because it is the only funding source that we have meet our other needs, i.e. technology upgrades and new resources for our students and teachers. We truly appreciate your support. The students and teachers are grateful to be part of such a great community. Thank you so much for your support; in these trying times, it is truly invaluable! Sincerely, Katherine Lange, Principal Kelly Pope, PTO President 5/21/2013 2013 Vail Summer Calendar Produced by the VLMDAC Updated: May 2, 2013 5/5 5/12 5/19 5/26 6/2 6/9 6/16 6/23 6/30 7/7 7/14 7/21 7/28 8/4 8/11 8/18 8/25 9/1 9/8 9/15 9/22 9/29 10/6 10/13 10/20 10/27 5/12 Mother's Day 5/27 Memorial Day 6/16 Father's Day 7/4 Independence Day (Thurs) 9/2 Labor Day 10/14 Columbus Day 10/31 Halloween ICONIC SUMMER EVENTS 5/24 - 5/27 FEAST! Vail Vail Village 6/6 - 6/9 GoPro Summer Mountain Games Vail Mtn. & Village 6/14 - 6/16 King of the Mountain Volleyball Solaris, Athletic Fields, Ford Park 8/23 US Pro Cycling Challenge Vail Village 9/6- 9/8 Oktoberfest Lionshead 9/13 - 9/15 Oktoberfest Vail Village 6/28-6/30 Vail Arts Festival 7/4 -7/6 Vail America Days 8/17-8/18 Vail Survivor Casting Call with Family Adventure Challenge Solaris 9/10-9/15 The America Cup Fly Fishing Tournament 9/19-9/21 Vail "Living Well Summit" 9/6 - 9/8 Vail Mountain, Gondola, Adventure Ridge open 9/13 - 9/115 Vail Mountain, Gondola, Adventure Ridge open 9/20- 9/22 Vail Mountain, Gondola, Adventure Ridge open 9/27- 9/29 Vail Mountain, Gondola, Adventure Ridge open 9/1 Vail Rotary Duck Race Int'l Bridge 9/8 Vail Automotive Classic Vail Village 9/20 - 9/21 Colorado Grand Finish & Concourse Lionshead 10/25-10/27 Ski Swap Dobson Arena 10/31 Trick or Treat Trot Vail Village 5/24 Butterfly Launch at Betty Ford Alpine Gardens 6/14-6/15 Vail Rocks Vail Mountain 9/15 Vail Mountain School Home Tour 6/14 CO Children's Chorale, Vail Village at Noo & Ford Amphitheater at 7pm SPORTING EVENTS May 27 Vail Valor Half Marathon, Manor Vail (start) 6/26 Vail Grind 5pm Vail Mountain 7/6 37th Annual La Sportiva Vail Hill Climb Vail Mountain 7/10 -7/14 Vail Invitational & Mountain Fun Skating Competition 7/17 Davos Dash 5pm West Vail 7/19- 7/21 Vail Invitational Soccer Athletic Fields & Ford Park 7/26 - 7/28 3v3 Soccer Tournament Ford Park 8/4 La Sportiva Berry Picker Trail Run LionsHead 8/16 - 8/19 Bill Wright Tennis Tournament 8/25 La Sportiva 10K at 10,000 ft LionsHead 9/6 Ragner Relay 9/15 La Sportiva Evergold Trail 10K, Golden Peak 9/27-9/29 Ultra Race of Champions & Sky Running World Championship 10/5 - 10/6 Vail Valley Cup Soccer Vail Athletic Field 6/17-6/20 Warrior Vail Lacrosse Tournament Ford Park 7/13 - 7/14 Triple Bypass Passes thru Vail 7/20 Courage Classic 7/21 La Sportiva Half Marathon Vail Golden Peak 8/3 Copper Triangle Passes thru Vail 8/17 - 8/18 Trans Rockies Run Overnight Ford Park 9/7 Sonnenalp's 27th Casual Classic Vail 9/7 Vail Victory 100M MTB Race 9/8 Vail Victory Marathon KIDS CAMPS, CLINICS & ON GOING PROGRAMS 6/10-6/14 Rock Mountain Baseball Camp, Ford Park Softball Fields 6/17-6/21 Mini Hawks Sports Training Camps, Donovan Park Field 6/23 - 6/27 PGA Tour Academy Junior Golf Overnight Camp, Vail Golf Club 7/8 - 7/12 VRD/SkyhawksL acrosse Camp 7/17 - 7/21 Northern Edge Ice Hockey Goal Scoring Camp Dobson Arena 7/22-7/26 Skyhawks Flag Football Camp 8/5-8/8 VRD Back to Basics All Star Basketball Academy 6/24-6/28 Vail Girl's Soccer Academy 7/13-7/14 Rocky Mtn. Beach Volleyball Camp Vail Athletic Field 7/29-8/2 British Soccer Camp, Ford Park Fields 8/5-8/8 Sidney Moncrief's Shooting Camp 6/16 - 9/22 Vail Farmers' Market and Art Show (every Sunday 10am-3pm) along Meadow Drive Jazz Fest - Jazz at the Farmer's Market FREE concert series 6/23– 8/25 (Noon-3pm) at the Solaris MAY AUGUSTJULY 8/30 - 9/2 Gourmet on Gore Vail Village 7/27 - 8/10 Vail International Dance Festival Ford Amphitheater *All events subject to change. Visit vail.com for updates. June 18- August 27, Bud Light Hot Summer Nights FREE Concert Series (Tuesdays @ 6:30pm) - Ford Amphitheater 8/29 - 9/2 18th Labor Day Jazz Party Lionshead 6/28 - 8/3 Bravo! Vail Valley Music Festival 25th Anniversary Season Ford Amphitheater *Sign up to receive "This Week in Vail", a weekly Enewsletter of complete Town Events & happenings at www.vailgov.com. SEPTEMBER OCTOBERJUNE AMBIENT EVENTS & ENTERTAINMENT June 15 - August 10, Lionshead Family Fun Club (Saturdays 3pm - 6pm) - Lionshead Mall & Vail Square 9/27 - 10/6 Vail Restaurant Week, throughout Vail and Lionshead at participating restaurants 6/20 - 9/2 Vail Mountain Gondola Open Daily - Adventure Ridge Activities Friday Afternoon Club on Talon's Deck Late June - August 5/14 - 6/18 Whitewater Park Kayak Series (Tuesdays 5pm-7pm) International Bridge Jazz Fest - Jazz at Vail Square 7/4 - 8/29 FREE concert (Thursdays 6pm - 8pm) - Lionshead 8/8 - 8/11 KEEN Vail Kids Adventure Race Vail Mtn./Ford Park 6/3 - 6/5 Skills Volleyball Camp 7/14-7/20 Bob Johnson Hockey School, Dobson Ice Arena June - August - Vail Skateboard Clinics, Vail Skatepark, Lionshead Parking Structure June - August - Junior Tennis Camps and Lessons, Vail Tennis Center June - August - Vail Gymnastics Camp, Vail Gymnastics Center June - August - Vail Golf Club Two-Day and Three-Day Junior Golf Camps, Vail Golf Club Vail Kid's Mountain Bike Camps - June - August June 5 - August 9 (Fridays Only): VRD Extreme Camp Vail - various locations around the valley Vail Mtn. Bike Camps Race Academy: June - July 6/29 - 7/7 Vail Lacrosse Shootout Athletic Fields & Ford Park June 8 - September 14: FREE Outdoor Community Yoga, Saturdays from 9:00 am - 10:15 am, Solaris “Lawn” June 7 - September 20: FREE Community Exercise Class, Fridays from 9:00 am - 10:15 am, Solaris "Lawn" June 10 - August 16: VRD Camp Vail - Red Sandstone Elementary School June 10 - August 15: VRD Camp Echo Fun - Golden Peak Children's Center and Vail Nature Center June - September: FREE Vail Strides Running Club, Thursdays at 5:30 pm meet at Vista Bahn base, Vail Village; More information call (970) 479-2446. June 10 - August 16: VRD Pre Kamp Vail - Golden Peak Children's Center 6/1-6/2 Rocky Mtn. Beach Volleyball Camp Vail Athletic Field July 12- August 9 (Fridays Only): VRD Mad Scientist - Golden Peak Children's Center 5/21/2013 8/5-8/10 Pro Ambitions Ice Hockey Battle Camp 7/22-7/26 Mini Hawks Sports Training Camps, Donovan Park Field ONGOING ACTIVITIES The Imagination Station above the Welcome Center in Lions Head: Activities for children ages two to 12 and their families; Open from 9 a.m. to 5 p.m. Monday through Friday and 10 a.m. to 4 p.m. Saturday and Sunday; Costs per child are $5 per day, $10 per week. Betty Ford Alpine Gardens FREE: Guided Tours $5 per person M, The, Sat., at 10:30 a.m.; Yoga in the Gardes $12 per session M & Fr 9 - 10:15 a.m.; Art in the Gardens, Children's Program, Horticulture; More Information at bettyfordalpinegardens.org. 7/15 - 7/19 Tetra Brazil Soccer Camp Ford Park Vail Library: FREE Story Time: Pre-School, Tuesdays & Wednesdays, 11 a.m. to noon; Toddlers, Wednesdays from 10 a.m. to 11:00 a.m.; More Information at vaillibrary.com. Dobson Ice Arena: Learn-to-Skate Story Time every Wednesday; Preschool: Skate 10 a.m., Story Time 11 a.m.; Toddler: Skate 11 a.m., Story Time 10 a.m.; Check website for listing of Public Indoor Ice Skating Times at vailrec.com/icearena.cfm. Vail Rec District Community Programming Room - Children's Art, Paint Your Own Pottery, Yoga, TRX Training, Kick Boxing, Jewelry Making, Open Art Studio, Children's Art, Colorado Ski & Snowboard Museum: Open Daily - Honors those who have performed inspirational acts and contributed significantly to the sport and industry of skiing and snowboarding, free guided tours starting June 7; 1 pm Museum Tour and 2pm Walking Tour of Vail Village Wednesday Art Walks at 11:00 a.m. (FREE); June 19 - August (no tour on July 4th), Walking Tours of Vail's Public Art Collection - Meet at the Vail Village Visitor Information Center Vail Nature Center: Memorial Weekend - Labor Day, Morning Bird Walks, Wildflower Walks, Vail Creekside Tours, Beaver Pond Tours, Campfire Program and Stargazing Nature Discovery Center atop Vail Mountain (FREE): June 20 - September 2 - Open Daily 10 a.m. - 6 p.m., Fridays 10 a.m. - 8 p.m.; Guided Nature Walks (FREE), Daily, 11am & 2pm Vail Skatepark: Open mid-May to mid-October Everyday from Dawn to Dusk; Located on top of the Lions Head Parking Structure; More Information at vailrec.com/skatepark.cfm. Bill Wright Tennis Center: Tennis Courts Open from Dawn to Dusk from Memorial Day to September 30th; More Information at vailrec.com/tennis.cfm. 5/21/2013 TO: Vail Town Council FROM: Economic Development and Finance Departments DATE: May 21, 2013 SUBJECT: 2012/13 Ski Season Report I. SUMMARY In response to Council’s request for a report on potential reasons for the record sales tax collections during the 2012/13 ski season, staff has contacted Vail Resorts, MTRIP, the Vail Economic Advisory Council, and the Vail Valley Partnership for their insight. As expected, there are many factors working together to achieve the positive results. International visitation, particularly from South America, was mentioned frequently as a key factor for all types of business. Although lack of snow was a detractor in December, consistent snowfall through the rest of the season, including the extra weekend at the end of the season, brought both destination and drive market business. New and/or redeveloped businesses performed well and, in the lodging category, contributed to increases in room rates and revenue per available room. Events including the Burton US Open and Vail’s 50th Anniversary were successful and brought in participants and spectators. The Vail brand was also cited as a strong influence in bringing people to Vail this season. II. REPORTS What follows is a compilation of information gathered from the various identified sources. Vail Resorts - Vail’s brand and guest-experience differentiation - Snow Conditions in time for the holidays and the second half of the season - Season Pass Strategy - International Momentum - 50th Anniversary Success - Events Success/Burton US Open We continue to be bullish on the state of Vail’s brand/business on a macro level. The redevelopment of the past 10 years and the guest-experience differentiation that it has created for Vail continues to pay dividends. We saw a hesitancy among our guests to commit to a visit until they were comfortable that snow conditions would be adequate. This was probably created by the poor conditions they experienced during the 2011-2012 season. But once they saw communication regarding the snow we were receiving prior to the holidays and beginning in late January, they reacted very quickly and significantly. We feel that our season-pass strategy for both the destination market and the drive market continued to drive success for Vail as guests 5/21/2013 Town of Vail Page 2 who had purchased a pass prior to the season beginning had their loyalty to our resorts sewn up for the season and an incentive to visit once the snow began to fall. We continued to see growing demand from international markets, and the fact that Easter fell in March generated significant volumes from the Mexican and South American markets during spring break. The 50th Anniversary celebration was a great, consistent theme for the entire resort that clearly gained traction with guests and drove a focus for Vail in the media. Lastly, our events strategy at the beginning and end of the season with Snow Daze and Spring Back to Vail, and the introduction of the Burton US Open drove differentiation and media attention for Vail during need times and with a new market. Ralf Garrison, MTRiP MTRiP is glad to be a provider of taxable sales reports and analysis to the Town of Vail, however the data received thus far is only through the end of February and therefore our seasonal reports that will provide information on the performance of new stores in Vail, how they are increasing overall sales tax collections and how Vail is performing against a competitive set of other mountain towns will not be available until June/July. In the meantime, we can provide some information on Vail’s winter performance through February, 2013 compared to other mountain towns. • For the time period November 2012 – February 2013, Vail has saw 2.1% increase in taxable sales from the previous year, slightly less that the average of 3.5%, represented by the destination resorts tracked by MTRIP Econometrics, and 15th of the 17 in the group. • For the same period, Vail’s lodging tax receipts represented a 2.9% increase, comparable to the sales tax figure. A preliminary conclusion is that (at least in this past year) sales tax increases were driven by the destination guest who also stayed in the Vail area. • It should be noted that Vail’s taxable sales volume is much larger than the towns in the competitive set, where Vail’s Nov – Feb tax sales equals $250.9 million and the average of the remaining 16 towns is only $87.5 million. • Lodging and sales tax data that is sited here is provided to the Town of Vail as part of their subscription to MTRiP and attached. Vail Economic Advisory Council • South American business strong at restaurants and galleries with some restaurants staying open throughout the afternoon for these guests • New restaurants did well but with some cannibalization noted; some established restaurants did not do as well as redeveloped properties • Recovering US economy, particularly among our high end guest demographic from key markets although visitation was down from areas where the economy continues to lag • Vail branding, the Vail renaissance, new and redeveloped properties all had favorable impact • Lack of snow in the early part of this season and last hurt lodging in December, but the timing of snowstorms in the first quarter 2103 kept bookings up for that period. Some, but not all, lodges made up December shortfalls in subsequent months. • Additional weekend at the end of the season brought incremental business 5/21/2013 Town of Vail Page 3 • The Burton US Open drew both spectators and competitors as well as television coverage. Having too much snow for the women’s event made for some good publicity. • Net promoter scores are high indicating our guests are happy with our service levels Vail Valley Partnership Key performance indicators for the Town of Vail for ski season 2012/13 include: • Increased REVPAR (revenue per available room) of 4.9%, a leading indicator for lodging sales tax collections. • A small increase of 0.7% in lodging occupancy, indicating additional destination overnight visitation to Vail. • Increased group business during “need” times as reported by a survey of lodging partners, likely resulting in compression for non-group lodging properties. • Eagle County's employment picture is continuing to improve. Eagle County's February 2013 unemployment rate of 6.0% is better than the five year moving average of 6.4% and slightly higher than our 10 year average of 5.3% and it is also 1.2% lower than February 2012. 5/21/2013 5/21/2013 5/21/2013 5/21/2013 5/21/2013 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: May 21, 2013 ITEM/TOPIC: Matters from Mayor, Council and Committee Reports 5/21/2013 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: May 21, 2013 ITEM/TOPIC: Executive Session, pursuant to: 1) C.R.S. §24-6-402(4)(a)(b)(e) - to discuss the purchase, acquisition, lease, transfer, or sale of property interests; to receive legal advice on specific legal questions; and to determine positions, develop a strategy and instruct negotiators, Re: Town owned property. PRESENTER(S): Matt Mire 5/21/2013 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: May 21, 2013 ITEM/TOPIC: Adjournment (4:00 p.m.) NOTE: UPCOMING MEETING START TIMES BELOW (ALL ARE APPROXIMATE DATES AND TIMES AND SUBJECT TO CHANGE) -------------------- THE NEXT REGULAR VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BEGIN AT APPROXIMATELY 12:30 P.M. (or TBD), TUESDAY, JUNE 4, 2013 IN THE VAIL TOWN COUNCIL CHAMBERS FUTURE AGENDA ITEMS: Ongoing agenda items TBD: DRB/PEC updates - Warren - WS - 15 min.; Information Updates Attachments: WS - 15 min.; Executive Session items: 30 min.; Consent Agenda: 5 min.; Town Manager Report: 5 min. FUTURE AGENDA ITEMS: Headshop and Paraphernalia Ordinance - WS- Joe Batcheller - 6/4 2012 Audit Report - ES - Michael Jenkins - 30 min. - 6/4 Ford Park Sport Field Contract Award - ES - Todd O. - 15 min. - 6/4 2012 Audit Report - ES - Michael Jenkins - 30 min. - 6/4 Discussion regarding Town Owned rentals - 6/4 Golf Course netting - 6/4 Approval of contractor for operational management of Vail Welcome Center & Host Program - Suzanne - ES - 6/18 Mountain Travel Update - WS - Ralf Garrison - 30 min. - 6/18 Vail Village Info Center - ES - Greg Hall - 30 min. - 7/2 Plastic Bag Initiative Community Discussion -TBD Gore Creek Public Sign Campaign - George - WS - 20 min. - TBD Sign Code/Sponsor Vehicle Location - George - WS - 15 min. - TBD ERWSD easements - Todd Fessenden - ES - 30 min. - TBD 1st reading of Ord #1 - Charter Split - Matt M - ES - 30 min. - TBD EPS Economic Study of Vail Golf Course - Greg Hall - WS - 30 min. - TBD ROI Document Presentation - Adam Sutner - WS - 20 min. - TBD EHU Housing Authority - TBD 2015 WAC construction restrictions discussion - George - WS - 30 min. - TBD VVMC/TOV discussion on MOB - Doris Kirchner, VVMC - ES - 30 min. - TBD Strategic Parking Plan discussion - Greg H. - WS - 30 min. - TBD Sister City discussion - TBD Open Space Discussion with Toby Sprunk, Eagle County Open Space Director - TBD Discussion of future of RSES - TBD Streaming PEC & DRB - TBD Vail Village Character Preservation Update - TBD 5/21/2013