HomeMy WebLinkAbout2013-06-18 Agenda and Support Documentation Town Council Work SessionVAIL TOWN COUNCIL
WORK SESSION AGENDA
VAIL TOWN COUNCIL CHAMBERS
75 S. Frontage Road W.
Vail, CO 81657
11:30 A.M., JUNE 18, 2013
NOTE: Times of items are approximate, subject to change, and cannot be relied
upon to determine at what time Council will consider an item.
Public comments on work session item may be solicited by the Town
Council.
1.
ITEM/TOPIC: Gore Creek Travelers Book Gallery Site Visit (30 min.)
PRESENTER(S): George Ruther
2.
ITEM/TOPIC: Ford Park Phase I Improvements Site Visit (30 min.)
PRESENTER(S): Greg Hall and Todd Oppenheimer
3. ITEM/TOPIC: Lunch for Council will be available at 12:30 p.m. (30 min. )
4.
ITEM/TOPIC: DRB/PEC Update (10 min.)
PRESENTER(S): Warren Campbell
5.
ITEM/TOPIC: Mountain Travel Market Update (30 min.)
PRESENTER(S): Ralf Garrison, DestiMetrics
BACKGROUND: Ralf Garrison will give an update on market conditions in the
mountain resort industry to the Town Council and the community.
6.
ITEM/TOPIC: Redevelopment of the Eastern Half of Timber Ridge Village
Apartments (30 Minutes)
PRESENTER(S): Stan Zemler
ACTION REQUESTED OF COUNCIL: Listen to the presentation and ask
questions about the redevelopment proposal. Provide direction on the next steps
the Vail Town Council would like Staff to take on the proposed redevelopment of
the eastern half of Timber Ridge Village Apartments.
BACKGROUND: On June 19, 2012 the Vail Town Council authorized the Town
Manager to work exclusively with Wright & Company, Inc. and Gorman &
Company, Inc. on a proposal to redevelop the eastern half of Timber Ridge Village
Apartments. On February 5, 2013 Jen Wright and Gary Gorman presented a
redevelopment concept to the Town Council. Then on February 19, 2013 the Town
Council affirmed their support for continuing with the proposed redevelopment
concepts. Based on Town Council's affirmation and continued work on the
proposal the Town of Vail received a redevelopment proposal dated June 7, 2013. 6/18/2013
STAFF RECOMMENDATION: Staff recommends the Vail Town Council requests
Wright & Company, Inc. and Gorman & Company, Inc. move forward with a site
specific market study for the proposed redevelopment and the Town of Vail pay for
one-half of the cost, and that Staff begins work on a Contract to Lease for the
redevelopment of the eastern half of Timber Ridge Village Apartments.
7.
ITEM/TOPIC: Information Updates and Attachments:
1) Wi-Fi Update - Ron Braden
2) CSE June 5, 2013 DRAFT Meeting Minutes
3) Council volunteer to judge Vail America Days parade floats
4) April 2013 Business Review (5 min.)
8. ITEM/TOPIC: Matters from Mayor,Council and Committee Report (15 min.)
9.
ITEM/TOPIC: Executive Session, pursuant to: 1) C.R.S. §24-6-402(4)(b) -
to receive legal advice on specific legal questions; Regarding: Collective
Bargaining legislation, Senate Bill 25; 2) C.R.S. §24-6-402(4)(a)(b)(e) - to
discuss the purchase, acquisition, lease, transfer, or sale of property
interests; to receive legal advice on specific legal questions; and to
determine positions, develop a strategy and instruct
negotiators, Regarding: Timber Ridge and joint meeting with VRD Board of
Directors re: Golf Course Clubhouse and 18th Hole. (75 min.)
PRESENTER(S): Matt Mire
10.
ITEM/TOPIC: Adjournment (4:00 p.m.)
NOTE: UPCOMING MEETING START TIMES BELOW (ALL ARE
APPROXIMATE DATES AND TIMES AND SUBJECT TO CHANGE)
--------------------
THE NEXT REGULAR VAIL TOWN COUNCIL REGULAR WORK
SESSION WILL BEGIN AT APPROXIMATELY 12:30 P.M. (or TBD),
TUESDAY, JULY 2, 2013 IN THE VAIL TOWN COUNCIL CHAMBERS
FUTURE AGENDA ITEMS:
Ongoing agenda items TBD: DRB/PEC updates - Warren - WS - 15 min.;
Information Updates Attachments: WS - 15 min.; Executive Session items:
30 min.; Consent Agenda: 5 min.; Town Manager Report: 5 min.
FUTURE AGENDA ITEMS:
Vail Village Info Center - ES - Greg Hall - 30 min. - 7/2
Council call up of Wall Street Commercial - George Ruther - 7/2
Site visit to Wall Street Commercial - George Ruther - 7/2
Approval of contractor for operational management of Vail Welcome Center
& Host Program - ES - Suzanne - 30 min. -7/2
Update on 2012-13 Legislative Session: Amendment 64 - Matt Mire - 7/2
Ford Park Sport Field Contract Award- ES - Todd O - 30 min. - 7/16
Ford Park Master Plan Discussion - ES - George - 60 min. - 7/16
Plastic Bag Initiative Community Discussion -TBD
Gore Creek Public Sign Campaign - George - WS - 20 min. - TBD
Sign Code/Sponsor Vehicle Location - George - WS - 15 min. - TBD
ERWSD easements - Todd Fessenden - ES - 30 min. - TBD
1st reading of Ord #1 - Charter Split - Matt M - ES - 30 min. - TBD
ROI Document Presentation - Adam Sutner - WS - 20 min. - TBD
EHU Housing Authority - TBD 6/18/2013
2015 WAC construction restrictions discussion - George - WS - 30 min. -
TBD
VVMC/TOV discussion on MOB - Doris Kirchner, VVMC - ES - 30 min. -
TBD
Strategic Parking Plan discussion - Greg H. - WS - 30 min. - TBD
Sister City discussion - TBD
Open Space Discussion with Toby Sprunk, Eagle County Open Space
Director - TBD
Discussion of future of RSES - TBD
Streaming PEC & DRB - TBD
Vail Village Character Preservation Update - TBD
Transportation Ordinance - Dwight/Daric - TBD
Core public records policy - TBD
6/18/2013
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: June 18, 2013
ITEM/TOPIC: Gore Creek Travelers Book Gallery Site Visit
PRESENTER(S): George Ruther
6/18/2013
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: June 18, 2013
ITEM/TOPIC: Ford Park Phase I Improvements Site Visit
PRESENTER(S): Greg Hall and Todd Oppenheimer
6/18/2013
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: June 18, 2013
ITEM/TOPIC: Lunch for Council will be available at 12:30 p.m.
6/18/2013
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: June 18, 2013
ITEM/TOPIC: DRB/PEC Update
PRESENTER(S): Warren Campbell
ATTACHMENTS:
June 5, 2013 DRB Meeting Results
June 10, 2013 PEC Meeting Results
6/18/2013
Page 1
DESIGN REVIEW BOARD AGENDA
PUBLIC MEETING
June 5, 2013
Council Chambers
75 South Frontage Road West - Vail, Colorado, 81657
MEMBERS PRESENT MEMBERS ABSENT
Tom DuBois
Libby Maio
Brian Gillette
Rollie Kjesbo
Andy Forstl
PROJECT ORIENTATION 1:00pm
SITE VISITS
1. Stockton Residence - 2470 Bald Mountain Road
2. Pope Residence-2620 Bald Mountain Road Unit B
3. Simba Run - 1100 North Frontage Road West
4. 809 Potato Patch Drive LLC – 809 Potato Patch Drive
5. 1896 West Gore LLC - 1896 West Gore Creek Drive
6. View Corridor 1 Vail Covered Bridge - 292 East Meadow Drive
7. Pratt Residence - 68 East Meadow Drive
MAIN AGENDA 3:00pm
1. Stadler Residence DRB130050 / 15 minutes Joe
Final review of a minor exterior alteration (photovoltaic panels)
2703 Cortina Lane/Lot 9, Block A, Vail Ridge
Applicant: Peter Stadler
ACTION: Approved
MOTION: Gillette SECOND: Forstl VOTE: 3-2-0 (Maio, Kjesbo opposed)
2. Four Seasons Resort DRB130076 / 10 minutes Joe
Final review of a sign application (building identification sign)
1 Vail Road/Lot 9A-C, Vail Village Filing 2
Applicant: Vail Hotel 09 LLC, represented by David Sorenson
ACTION: Tabled to June 19, 2013
MOTION: Maio SECOND: Forstl VOTE: 5-0-0
3. Ford Park DRB130100 / 15 minutes Jonathan
Final review of changes to approved plans (new retaining walls, changes to landscaping)
530 South Frontage Road East/Unplatted
Applicant: Town of Vail, represented by Todd Oppenheimer
ACTION: Tabled to June 19, 2013
MOTION: Maio SECOND: Kjesbo VOTE: 5-0-0
4. Vail Spa DRB130120 / 10 minutes Joe
Final review of a minor exterior alteration (a/c condenser)
710 West Lionshead Circle Unit A/Lot 1, Block 2, Vail Lionshead Filing 3
Applicant: Vail Spa, represented by K.H. Webb Architects
ACTION: Approved
MOTION: Maio SECOND: Forstl VOTE: 5-0-0
6/18/2013
Page 2
5. Pratt Residence DRB130132/ 15 minutes Joe
Final approval of a minor exterior alteration (windows and skylight)
68 East Meadow Drive/Lot O, Block 5D, Vail Village Filing 1
Applicant: Gregory A. and Elizabeth W. Pratt, represented by K.H. Webb Architects
ACTION: Approved
MOTION: Maio SECOND: Forstl VOTE: 4-0-1 (Kjesbo recused)
6. Simba Run DRB130150 / 10 minutes Warren
Final review of changes to approved plans (windows)
1100 North Frontage Road West Unit 1501/Lots C6-C10, Block C, Lion’s Ridge Filing 1
Applicant: Simba Run Resort, represented by Pierce Architects
ACTION: Approved
MOTION: Maio SECOND: Forstl VOTE: 5-0-0
7. 1896 West Gore, LLC DRB130153 / 15 minutes Warren
Conceptual review of new construction (single-family)
1896 West Gore Creek Drive/Lot 49, Vail Village West Filing 2
Applicant: 1896 West Gore LLC, represented by Sharon Cohn
ACTION: Conceptual, no vote
8. Pope Residence DRB130154 / 10 minutes Jonathan
Final review of a minor exterior alteration (windows, siding, soffit, fascia, trim, stone)
2620 Bald Mountain Road Unit B/Lot 31, Block 3, Vail Village Filing 13
Applicant: Steve and Carolyn Pope, represented by Beth Levine
ACTION: Approved with a condition(s)
MOTION: Gillette SECOND: Kjesbo VOTE: 5-0-0
CONDITION(S):
1. Prior to the submittal of a building permit application, the applicant shall submit to staff, for review
and approval, siding material samples, which match the existing wood siding with regard to profile
and color.
9. 809 Potato Patch Drive LLC DRB130155 / 15 minutes Joe
Final review of new construction (duplex)
809 Potato Patch Drive/Lot 31, Block 1, Vail Potato Patch
Applicant: 809 Potato Patch Drive LLC, represented by K.H. Webb Architects
ACTION: Approved with a condition(s)
MOTION: Gillette SECOND: Kjesbo VOTE: 5-0-0
CONDITION(S):
1. In conjunction with the plans submitted with the building permit application, the applicant shall
provide revised plans depicting a maximum disturbed site area of 60% as required by Section 12-21-
12, Restrictions in Specific Zones on Excessive Slopes, Vail Town Code.
10. Stockton Residence DRB130160 / 15 minutes Warren
Conceptual review of new construction (single-family)
2470 Bald Mountain Road/Lot 19, Block 1, Vail Village Filing 13
Applicant: Tye and Brielle Stockton, represented by Suman Architects
ACTION: Conceptual, no vote
11. Vail Corridor 1 Vail Covered Bridge DRB130166 / 15 minutes Warren
Final review of a minor exterior alteration (landscaping, sign, light)
292 East Meadow Drive/Unplatted
Applicant: Town of Vail, represented by Todd Oppenheimer
ACTION: Approved with condition(s)
MOTION: Gillette SECOND: Maio VOTE: 3-2-0 (Forstl, Kjesbo opposed)
CONDITION(S):
6/18/2013
Page 3
1. The applicant shall remove only the single westernmost aspen. The applicant shall return to the
Design Review Board at a later hearing to discuss the incremental impacts of the removal and the
need for any additional landscaping changes in order to achieve the purpose of the view corridor.
STAFF APPROVALS
Ford Residence DRB130095 Warren
Final review of an addition (dining room, bedroom)
1079 Sandstone Drive #W/Lot A-3W, Block A, Lions Ridge Filing 1
Applicant: Nathaniel & Mary Ford, represented by Martin Manley Architects
Vail Golf Course Hole 19 DRB130096 Joe
Final review of a minor exterior alteration (new golf hole)
1775 Sunburst Lane (near)/Unplatted
Applicant: Vail Recreation District, represented by Scott F. O’Connell
Riva Ridge 26 Residence DRB130102 Warren
Final review of an addition (loft)
133 Willow Place Unit 630/Lot 6, Block 6, Vail Village Filing 1
Applicant: Riva Ridge 26, LLC, represented by Suman Architects
Marshall Residence DRB130107 Warren
Final review of changes to approved plans (windows, exterior materials)
193 Beaver Dam Road/Lot 38, Block 7, Vail Village Filing 1
Applicant: Hines M. Marshall Jr., represented by Sheppard Resources
Lamkin Residence DRB130111 Joe
Final review of a minor exterior alteration (deck, doors)
1300 Westhaven Circle/Lot 25, Glen Lyon Subdivision
Applicant: Sharon Lamkin, represented by Bryan Johnson
Brownstein Residence DRB130114 Joe
Final review of changes to approved plans (pool fence)
1452 Buffehr Creek Road/Lot 1, Cliffside
Applicant: Don Brownstein, represented by Ric Fields
Vail Corp DRB130116 Joe
Final review of a minor exterior alteration (stone enclosure)
560 East Lionshead Circle/Lot 2, Lionshead Sixth Filing
Applicant: Vail Corporation, represented by Tamara Slade
Arrigoni Residence DRB130122 Joe
Final review of a minor exterior alteration (balcony addition)
1722 Geneva Drive/Lot 11A, Matterhorn Village
Applicant: Balz Arrigoni
Prisca LLC Residence DRB130123 Warren
Final review of an addition (living room)
600 Vail Valley Drive Unit B103/Unplatted (Northwoods)
Applicant: Prisca LLC, represented by Nedbo Construction
Baker residence DRB130124 David
Final review of a minor exterior alteration (repaint)
1428 Moraine Drive/Lot 14, Dauphinais-Mosely Filing 1
Applicant: Baker Trust, represented by Charles Baker
6/18/2013
Page 4
Stancliffe Residence DRB130125 Warren
Final review of an addition (vestibule)
1460 Buffehr Creek Road Unit D/Phase II, Part of Tract B, Lion’s Ridge Filing 2
Applicant: Timothy R. and Linda A. Stancliffe, represented by Leah Mayer
Ridgway Residence DRB130127 Warren
Final review of an addition (kitchen and dining room)
4800 Meadow Drive Unit 19/Unplatted, (Riverbend at Vail)
Applicant: Richard and Susan Ridgway, represented by Ankerholz Inc.
Vail Golf Course Townhomes DRB130128 Joe
Final review of a minor exterior alteration (stone planters)
1610 Sunburst Drive/Sunburst Filing 3
Applicant: Vail Golf Course Townhomes Association, represented by Crossroads Realty
Silverfelf Inc Residence DRB130131 Warren
Final approval of an addition (living room)
600 Vail Valley Drive Unit B313/Unplatted (Northwoods)
Applicant: Silverfelf Inc, represented by Nedbo Construction
Friedman Residence DRB130133 / 10 minutes Joe
Final approval of an addition (office)
1150 Sandstone Drive/Lot A-7, Block 15, Lion’s Ridge Filing 1
Applicant: Kenneth O. Friedman, represented by Pavan Krueger
Marshall Residence DRB130134 Warren
Final approval of changes to approved plans (solar panels)
193 Beaver Dam Road/Lot 38, Block 7, Vail Village Filing 1
Applicant: Hines M. Marshall Jr., represented by Sheppard Resources
Pierce Residence DRB130135 Warren
Final review of a minor exterior alteration (solar panels)
2730 Bald Mountain Road/Lot 28, Block 3, Vail Village Filing 13
Applicant: Crawford Pierce, represented by Sunsense Solar
Cortina Chalet LLC Residence DRB130136 Jonathan
Final review of a minor exterior alteration (deck)
2682 Cortina Lane/Lot 9, Block B, Vail Ridge
Applicant: Cortina Chalet LLC, represented by Intention Architecture
Tract A Restoration DRB130137 Warren
Final review of a minor exterior alteration (landscaping)
2800 Bald Mountain Road/Tract A, Vail Village Filing 13
Applicant: Town of Vail, represented by Crawford Pierce
Ford Park DRB130139 Jonathan
Final review of a sign application (operational and identification signs)
580 South Frontage Road East/Unplatted (Ford Park)
Applicant: Town of Vail, represented by Todd Oppenheimer
Nixon Residence DRB130140 Joe
Final review of a minor exterior alteration (retaining wall)
2565 Bald Mountain Road/Lot 14, Block 2, Vail Village Filing 13
Applicant: Jeff Nixon
6/18/2013
Page 5
Burn Residence DRB130141 Jonathan
Final review of a minor exterior alteration (windows)
1905 Sunburst Drive/Lot 9, Vail Valley Filing 3
Applicant: Harry Burn, represented by Olson & Sons Construction Inc.
Gabilu Residence DRB130142 Jonathan
Final review of a minor exterior alteration (windows)
360 East Lionshead Circle Unit 5 (Loge at Lionshead)/Lot 6, Block 1, Vail Lionshead Filing 2
Applicant: Gabilu Inc, represented by Nedbo Construction
Vail Marriott Mountain Resort DRB130143 David
Final review of a minor exterior alteration (repaint)
715 West Lionshead Circle/Marriott Subdivision
Applicant: Diamond Rock Hospitality, represented by Bob Valesquez of Outer Armour Inc.
ALA Property Investments LTD DRB130144 Warren
Final review of a minor exterior alteration (gutters, lighting, address monument)
1377 Vail Valley Drive/Lot 5, Block 3, Vail Valley Filing 1
Applicant: ALA Property Investments LTD, represented by GPSL Architects
Bradley Residence DRB130146 Jonathan
Final review of a minor exterior alteration (patio door replacement)
4610 Vail Racquet Club Drive Building 7 Unit 5/Unplatted (Racquet Club Condominiums)
Applicant: Susan Bradley
Rubin Residence DRB130147 Joe
Final review of changes to approved plans (window well, gutter, hot tub pad, fireplace vent)
950 Red Sandstone Road Unit 11/Potato Patch Club
Applicant: Yevgeny and Margarita Rubin, represented by Martin Manley Architects
Rowe Residence DRB130148 Joe
Final review of changes to approved plans (window well)
950 Red Sandstone Road Unit 16/Potato Patch Club
Applicant: Patricia Rowe, represented by Martin Manley Architects
Hunt Residence DRB130149 Joe
Final review of a minor exterior alteration (deck addition)
1670 Sunburst Drive Unit 11/Sunburst Filing 3
Applicant: Kyle and David Hunt, represented by Jeff Lutz
Mountain Standard and Sweet Basil Restaurants DRB130151 Jonathan
Final review of a minor exterior alteration (awnings)
193 Gore Creek Drive/Vail Village Filing 1, Block 5B
Applicant: Eric and Margaret Rosenquist, represented by Matt Morgan
Simba Run Unit 2207 DRB130152 Warren
Final review of changes to approved plans (door)
1100 North Frontage Road West Unit 2207/Lots C6-C10, Block C, Lion’s Ridge Filing 1
Applicant: Simba Run Resort, represented by Pierce Architects
Ski Vail LLC DRB130161 Warren
Final review of changes to approved plans (a/c condenser)
151 Vail Lane Unit 13/Chalets at the Lodge at Vail
Applicant: Ski Vail LLC, represented by OAC Management Incorporated
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115 Forest LLC DRB130175 Joe
Final review of a minor exterior alteration (stucco soffit under bridge)
115 Forest Road/Lot 30, Block 7, Vail Village Filing 1
Applicant: 115 Forest LLC, represented by Beck Building Company
115 Forest LLC DRB130181 Joe
Final review of a minor exterior alteration (stair landing)
115 Forest Road/Lot 30, Block 7, Vail Village Filing 1
Applicant: 115 Forest LLC, represented by Beck Building Company
Simba Run Resort DRB130183 Tom T.
Final review of a minor exterior alteration (landscaping)
1100 North Frontage Road West/Lots C6-10, Block C, Lion’s Ridge Filing 1
Applicant: Simba Run Condominium Association, represented by Farrow Hitt
Burn Residence DRB130185 Joe
Final review of a minor exterior alteration (repaint with new color)
1905 Sunburst Drive/Lots 9, Vail Valley Filing 3
Applicant: Harry Burn, represented by Tim Olson
2308 Garmisch LLC B13-0167 JRM
Final review of a minor exterior alteration (reroof)
2308 Garmisch Drive Units A, B, C and D/Lot 15, Block G, Vail Das Schone Filing 2
Applicant: 2308 Garmisch LLC, represented by A.G. Roofing
Croissant residence B13-0168 JRM
Final review of a minor exterior alteration (windows)
4770 Bighorn Road Unit G-2/Unplatted
Applicant: Ray Croissant, represented by CRC Design and Remodel
Certified Home Improvement Inc B13-0186 JRM
Final review of a minor exterior alteration (windows)
2958 South Frontage Road Unit A-1/Lot 5, Block 5, Vail Intermountain Development Subdivision
Applicant: Lynne Barker, represented by Sheila Remington of Certified Home Improvement Inc.
Pitto residence DRB130195 Tom T.
Final review of a minor exterior alteration (landscaping)
2920 Booth Creek Drive/Lot 3, Block 1, Vail Village Filing 11
Applicant: Russ Pitto, represented by Karl Fauland
770 Potato Patch Club Condos DRB130196 David R.
Final review of a minor exterior alteration (repaint)
770 Potato Patch Drive/Lot 6, Block 2, Vail Potato Patch
Applicant: 770 Potato Patch Club Condo Association, represented by Matt with Crossroads Realty
The applications and information about the proposals are available for public inspection during regular office
hours in the project planner’s office, located at the Town of Vail Community Development Department, 75
South Frontage Road. Please call 479-2138 for information.
Sign language interpretation available upon request with 24 hour notification. Please call 479-2356,
Telephone for the Hearing Impaired, for information.
6/18/2013
Page 1
PLANNING AND ENVIRONMENTAL COMMISSION
June 10, 2013 at 1:00pm
TOWN COUNCIL CHAMBERS / PUBLIC WELCOME
75 S. Frontage Road - Vail, Colorado, 81657
MEMBERS PRESENT MEMBERS ABSENT
Bill Pierce Henry Pratt
Susan Bird
John Rediker
Luke Cartin
Pam Hopkins
Michael Kurz
10 minutes
1. A report to the Planning and Environmental Commission on the administrator’s approval of an
amendment to an existing conditional use permit and its conditions of approval, pursuant to
Section 12-16-10, Amendment Procedures, Vail Town Code, to allow for the continued use of a
miniature golf course and the addition of two (2) bungee trampolines, located at 560 East
Lionshead Circle/Lot 2, Vail Lionshead 6th Filing, and setting forth details in regard thereto.
(PEC130016)
Applicant: Vail Resorts Development Company, represented by Jeffrey Babb
Planner: Jonathan Spence
ACTION: The Commission took no action, the administrative approval stood
Commissioner Pierce asked his fellow commissioners if they had any questions regarding the
action taken by staff.
The Commissioners had no questions regarding the administrative action.
30 minutes
2. A request for a recommendation to the Vail Town Council on the adoption of the 2013 Gerald R.
Ford Park Master Plan, an assemblage of the 1985 Ford Park Master Plan, the 1997 Ford Park
Management Plan, and the 2012 Ford Park Management Plan Amendment, located at 530, 540,
and 580 South Frontage Road East/Unplatted, and setting forth details in regard thereto.
(PEC130012)
Applicant: Town of Vail
Planner: George Ruther
ACTION: Tabled to June 24, 2013
MOTION: Kurz SECOND: Rediker VOTE: 6-0-0
Tom Braun gave a power point presentation covering the recent history of the Ford Park Master
Plan and an update on the process moving forward. He highlighted the outcome of the vote on
the use of the conference center funds as the impetus for proposed amendments to the Master
Plan in 2012.
Commissioner Kurz asked what was the reason the Town Council asked to revisit the Master
Plan a year after its adoption.
Tom Braun spoke to the social plaza for the amphitheater and the Betty Ford Alpine Gardens
causing the Council to rethink the previously adopted Master Plan amendments for 2012.
Commissioner Rediker asked why the concepts being discussed now were not thought of in
2012.
6/18/2013
Page 2
Tom Braun spoke to the push to get the amendments adopted to allow construction to begin and
the goals, objectives, and policies were not revisited. The Council identified a need to revisit
those elements at this juncture.
Commissioner Hopkins asked if the Ford Family memorial was still being considered.
Tom Braun stated that yes it was still being considered.
Commissioner Pierce stated that the review should consider properties south of the creek. Is the
playground in the right spot and are their advantages to it being relocated? He asked what
activities would be going on in the Alpine Gardens building.
Tom Braun spoke to the anticipated use of the space.
Commissioner Pierce stated that we should be avoiding redundancy such as restrooms which
may be unnecessary. He spoke to examining the possible relocation of the historic picnic
structure and AIPP shack. An examination of the importance of these structures and the
potential for removal or relocation should be explored for any advantages.
Commissioner Cartin asked if the goals that were presented were in order of importance or were
they all of equal importance. He suggested that maybe there should be some that are of
heightened importance. He suggested splitting the Gore Creek pedestrian path on the west side
of the park into two individual areas as they are distinctly different.
Tom Braun stated that staff had discussed that concept previously and it can be discussed in
future hearings.
Commissioner Pierce stated that the question of whether or not the VRD should be located in the
park or not should be explored. A fresh set of eyes is needed to examine all aspect of the park
both existing and desired. It makes sense to concentrate man made structures closer to the
Frontage Road.
Nicola Ripley, Betty Ford Alpine Gardens, stated that she is looking forward to discussing with
the Commission the programming for the desired structure.
Commissioner Pierce stated that he will be interested in the why and how of any new proposed
building and structure.
Jim Lamont, Vail Homeowners Association, spoke to his belief that the Commission had done its
job previously and the Council was doing theirs when it they called up the Master Plan for
discussion and reexamination. He sated that his perceived weakness of the plan is the lack of
an exhibit addressing transit/vehicular circulation. He asked for the 1974 Plan to be put on the
screen. He spoke to the landscape architect who was engaged to create the plan that has set
the stage for Vail today. There was an emphasis on the landscape and fitting structures into the
natural environment. We need to put value on the effort that went into the 1974 Plan. He spoke
to a need for a round about location to be identified. During the review of Solaris it was
determined that Village Center was an inappropriate location and the frontage of Ford Park was
identified as a possible location to allow for the turning of vehicles on the Frontage Road. He
suggested that a multi-tier parking structure should be explored on the east end of the site in the
vicinity of the current parking area. If designed correctly with structure potentially on top it could
help block highway noise in the amphitheater. There should be language in the Master Plan
including such a discussion. This is a community park for all and where the project went
6/18/2013
Page 3
sideways was when there was a perception that an individual group was driving the conversation
and outcomes. He suggested that more specific recommendations may be necessary in the
Master Plan to discuss desired elements in the park. He spoke the incorporation of an art
sculpture walk. He supported Commissioner Pierce’s statement regarding the historic
importance, or lack there off, for the picnic pavilion. It exhibits a point in time, but it is not a piece
of historic architecture and provided some history on the structure and the AIPP building. He
spoke to the ultimate need for an art museum in Vail and the struggle over the years to find a
location. What has been missing is a list of evaluation criteria for analysis of each site for the
functions in the park. He concluded by stating that the process should not be pushed and that
there is additional homework to be done. The Commission should use there positions to help
the community to evolve into the future.
Commissioner Bird stated that it would be beneficial to have restrooms in appropriate locations
and a historical background on the “historical structures”.
3. A request for the review of a variance from Section 12-6E-8, Density Control, Vail Town Code,
pursuant to Chapter 12-17, Variances, Vail Town Code, to allow for an increase in dwelling units
per acre to facilitate the construction of two single-family residences, located at 1183 and 1191
Casolar Del Norte Drive/Lots 4 and 5, Casolar Vail, and setting forth details in regard thereto.
(PEC130010)
Applicant: Todger Anderson, represented by Tom Braun
Planner: Warren Campbell
ACTION: Table to July 22, 2013
MOTION: Kurz SECOND: Rediker VOTE: 6-0-0
4. A request for the review of a conditional use permit, pursuant to Section 12-7D-2, Conditional
Uses, Vail Town Code, to allow for a drive-up facility, located at 2171 North Frontage Road West
(McDonald’s)/Lot 2B, Vail Das Schone Filing 3, and setting forth details in regard thereto.
(PEC130014)
Applicant: McDonald’s USA, LLC, represented by Robert Palmer
Planner: Warren Campbell
ACTION: Table to June 24, 2013
MOTION: Kurz SECOND: Rediker VOTE: 6-0-0
5. Approval of May 13, 2013 minutes
MOTION: Kurz SECOND: Bird VOTE: 4-0-2 (Hopkins and Rediker abstained)
6. Information Update
Warren Campbell gave an update on the stream tract enforcement project and the call-up of the
Wall Street Building.
7. Adjournment
MOTION: Kurz SECOND: Rediker VOTE: 6-0-0
The applications and information about the proposals are available for public inspection during
regular office hours at the Town of Vail Community Development Department, 75 South Frontage
Road. The public is invited to attend the project orientation and the site visits that precede the public
hearing in the Town of Vail Community Development Department. Times and order of items are
approximate, subject to change, and cannot be relied upon to determine at what time the Planning
and Environmental Commission will consider an item. Please call (970) 479-2138 for additional
information. Sign language interpretation is available upon request with 24-hour notification. Please
call (970) 479-2356, Telephone for the Hearing Impaired, for information.
6/18/2013
Page 4
Community Development Department
Published June 7, 2013 in the Vail Daily.
6/18/2013
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: June 18, 2013
ITEM/TOPIC: Mountain Travel Market Update
PRESENTER(S): Ralf Garrison, DestiMetrics
BACKGROUND: Ralf Garrison will give an update on market conditions in the mountain
resort industry to the Town Council and the community.
ATTACHMENTS:
Mountain Travel Market Update Memorandum
Mountain Travel Market Presentation
6/18/2013
To: Town Council
From: Ralf Garrison, DestiMetrics
Date: June 18, 2013
Subject: Mountain Travel Market Update
I. BACKGROUND
Ralf Garrison will give an update on market conditions in the mountain resort industry to
the Town Council and community.
ATTACHMENTS
Mountain Travel Market Update June 18, 2013
6/18/2013
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6/18/2013
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Average Daily Rate $
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$462
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$460
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$530
$212
$477
$176
$582
$455
$468
$435
$196
$430
$157
$409
$411
$376
$418
$180
$373
$154
$394
$397
$370
$385
$179
$364
$149
$361
$305
$316
$288
$175
$290
$140
$339
$294
$285
$272
$169
$290
$138
$339
$262
$279
$270
$165
$264
$136
$306
$262
$263
$257
$157
$248
$129
$298
$233
$246
$236
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$127
$263
$195
$196
$219
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$121
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$166
$200
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$117
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$167
$161
$173
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$115
$187
$160
$153
$164
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$3
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$4
0
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$5
0
0
$6
0
0
$7
0
0
No
v
-
1
2
D
e
c
-
1
2
J
a
n
-
1
3
F
e
b
-
1
3
M
a
r
-
1
3
A
p
r
-
1
3
H
i
s
t
o
r
i
c
m
o
n
t
h
s
total
Average Daily Rate $
Va
i
l
Ot
h
e
r
I
n
d
i
v
i
d
u
a
l
D
e
s
t
i
n
a
t
i
o
n
s
Al
l
D
e
s
t
i
n
a
t
i
o
n
A
g
g
r
e
g
a
t
e
Ra
t
e
Va
i
l
v
s
.
O
t
h
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r
M
t
n
D
e
s
t
i
n
a
t
i
o
n
s
Pr
o
p
e
r
t
y
o
f
D
e
s
t
i
M
e
t
r
i
c
s
L
L
C
A
l
l
R
i
g
h
t
s
R
e
s
e
r
v
e
d
w
w
w.
D
e
s
t
i
M
e
t
r
i
c
s
.
c
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m
i
n
f
o
@
d
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s
t
i
m
e
t
r
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c
s
.
c
o
m
3
0
3
-
7
2
2
-
7
3
4
6
11
Da
t
a
a
s
o
f
A
p
r
i
l
3
0
,
2
0
1
3
6/18/2013
-6
0
%
-5
0
%
-4
0
%
-3
0
%
-2
0
%
-1
0
%
0%
10
%
20
%
30
%
40
%
50
%
60
%
70
%
80
%
90
%
10
0
%
27-Oct-12
3-Nov-12
10-Nov-12
17-Nov-12
24-Nov-12
1-Dec-12
8-Dec-12
15-Dec-12
22-Dec-12
29-Dec-12
5-Jan-13
12-Jan-13
19-Jan-13
26-Jan-13
2-Feb-13
9-Feb-13
16-Feb-13
23-Feb-13
2-Mar-13
9-Mar-13
16-Mar-13
23-Mar-1330-Mar-136-Apr-1313-Apr-1320-Apr-1327-Apr-13
Occupancy
Da
t
e
(
G
r
i
d
l
i
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e
s
A
l
i
g
n
e
d
w
i
t
h
S
a
t
u
r
d
a
y
s
)
20
1
2
/
1
3
Y
T
D
v
s
.
2
0
1
1
/
1
2
Y
T
D
a
s
o
f
4
/
3
0
(
2
2
-
2
3
p
r
o
p
e
rt
i
e
s
)
20
1
2
/
1
3
-
a
s
o
f
4
/
3
0
/
1
3
(
2
3
p
r
o
p
e
r
t
i
e
s
i
n
c
l
u
d
e
d
)
20
1
1
/
1
2
-
a
s
o
f
4
/
3
0
/
1
2
(
2
2
p
r
o
p
e
r
t
i
e
s
i
n
c
l
u
d
e
d
)
20
1
1
/
1
2
-
h
i
s
t
o
r
i
c
a
c
t
u
a
l
s
(
2
3
p
r
o
p
e
r
t
i
e
s
i
n
c
l
u
d
e
d
)
20
1
2
/
1
3
M
a
j
o
r
E
v
e
n
t
s
20
1
1
/
1
2
M
a
j
o
r
E
v
e
n
t
s
Va
i
l
D
a
i
l
y
O
c
c
u
p
a
n
c
y
R
e
p
o
r
t
W
i
n
t
e
r
2
0
1
2
/
1
3
12
Pr
o
p
e
r
t
y
o
f
D
e
s
t
i
M
e
t
r
i
c
s
L
L
C
A
l
l
R
i
g
h
t
s
R
e
s
e
r
v
e
d
w
w
w.
D
e
s
t
i
M
e
t
r
i
c
s
.
c
o
m
i
n
f
o
@
d
e
s
t
i
m
e
t
r
i
c
s
.
c
o
m
3
0
3
-
7
2
2
-
7
3
4
6
Da
t
a
a
s
o
f
A
p
r
i
l
3
0
,
2
0
1
3
6/18/2013
OV
E
R
A
L
L
:
Tw
o
Th
u
m
b
s
U
p
…
LO
D
G
I
N
G
:
GO
O
D
:
Oc
c
u
p
a
n
c
y
:
I
n
d
u
s
t
r
y
=
+
4
%
,
V
a
i
l
=
+
1
%
Re
v
e
n
u
e
:
I
n
d
u
s
t
r
y
=
+
7
%
,
V
a
i
l
=
+
5
%
Sl
o
w
S
t
a
r
t
w
i
t
h
i
n
c
r
e
a
s
i
n
g
m
o
m
e
n
t
u
m
–
R
e
v
e
r
s
e
o
f
20
1
1
/
1
2
De
c
e
m
b
e
r
“
D
i
v
o
t
”
f
r
o
m
s
n
o
w
h
a
n
g
o
v
e
r
/
s
c
h
o
o
l
b
r
e
a
k
s
Ap
r
i
l
:
E
a
r
l
y
E
a
s
t
e
r
&
l
a
t
e
f
i
l
l
h
e
l
p
e
d
t
i
c
k
e
t
s
a
l
e
s
SK
I
:
RE
B
O
U
N
D
UP
:
Fr
o
m
5
1
m
t
o
5
6
.
6
m
.
U
p
1
1
%
f
r
o
m
2
0
1
1
/
1
2
UP
:
St
r
o
n
g
P
a
s
s
S
a
l
e
s
f
o
r
2
0
1
3
-
1
4
Re
c
a
p
:
W
i
n
t
e
r
1
2
/
1
3
13
Pr
o
p
e
r
t
y
o
f
D
e
s
t
i
M
e
t
r
i
c
s
L
L
C
A
l
l
R
i
g
h
t
s
R
e
s
e
r
v
e
d
w
w
w.
D
e
s
t
i
M
e
t
r
i
c
s
.
c
o
m
i
n
f
o
@
d
e
s
t
i
m
e
t
r
i
c
s
.
c
o
m
3
0
3
-
7
2
2
-
7
3
4
6
6/18/2013
Ec
o
n
o
M
e
t
r
i
c
s
14
6/18/2013
Pr
o
p
e
r
t
y
o
f
D
e
s
t
i
M
e
t
r
i
c
s
L
L
C
A
l
l
R
i
g
h
t
s
R
e
s
e
r
v
e
d
w
w
w
.
D
e
s
t
i
M
e
t
r
i
c
s
.
c
o
m
i
n
f
o
@
D
e
s
t
i
M
e
t
r
i
c
s
.
c
o
m
3
0
3
.
7
2
2
.
7
3
4
6
0.020.040.060.080.0100.0120.0140.0160.0
0.
0
%
1.
0
%
2.
0
%
3.
0
%
4.
0
%
5.
0
%
6.
0
%
7.
0
%
8.
0
%
9.
0
%
10
.
0
%
11
.
0
%
12
.
0
%
13
.
0
%
14
.
0
%
15
.
0
%
Th
e
D
o
w
&
C
o
n
s
u
m
e
r
C
o
n
f
i
d
e
n
c
e
Ja
n
‘
0
7
–
A
p
r
i
l
‘
1
3
15
6/18/2013
Pr
o
p
e
r
t
y
o
f
D
e
s
t
i
M
e
t
r
i
c
s
L
L
C
A
l
l
R
i
g
h
t
s
R
e
s
e
r
v
e
d
w
w
w
.
D
e
s
t
i
M
e
t
r
i
c
s
.
c
o
m
i
n
f
o
@
D
e
s
t
i
M
e
t
r
i
c
s
.
c
o
m
3
0
3
.
7
2
2
.
7
3
4
6
0.020.040.060.080.0100.0120.0140.0160.0
0.
0
%
1.
0
%
2.
0
%
3.
0
%
4.
0
%
5.
0
%
6.
0
%
7.
0
%
8.
0
%
9.
0
%
10
.
0
%
11
.
0
%
12
.
0
%
13
.
0
%
14
.
0
%
15
.
0
%
16
Th
e
D
o
w
,
C
o
n
f
i
d
e
n
c
e
&
U
n
e
m
p
l
o
y
m
e
n
t
Ja
n
‘
0
7
–
A
p
r
i
l
‘
1
3
6/18/2013
Pr
o
p
e
r
t
y
o
f
D
e
s
t
i
M
e
t
r
i
c
s
L
L
C
A
l
l
R
i
g
h
t
s
R
e
s
e
r
v
e
d
w
w
w
.
D
e
s
t
i
M
e
t
r
i
c
s
.
c
o
m
i
n
f
o
@
D
e
s
t
i
M
e
t
r
i
c
s
.
c
o
m
3
0
3
.
7
2
2
.
7
3
4
6
W
h
i
c
h
i
s
M
o
s
t
R
e
l
i
a
b
l
e
?
•
E
c
o
n
o
m
i
c
F
o
r
e
c
a
s
t
s
?
•
W
e
a
t
h
e
r
F
o
r
e
c
a
s
t
s
?
Wi
l
d
C
a
r
d
s
WE
A
T
H
E
R
CC
c
Co
n
s
u
m
e
r
’
s
Pe
r
c
e
p
t
i
o
n
Wh
i
l
e
c
o
n
s
i
d
e
r
i
n
g
di
s
c
r
e
t
i
o
n
a
r
y
s
p
e
n
d
i
n
g
17
6/18/2013
Pr
o
p
e
r
t
y
o
f
D
e
s
t
i
M
e
t
r
i
c
s
L
L
C
A
l
l
R
i
g
h
t
s
R
e
s
e
r
v
e
d
w
w
w
.
D
e
s
t
i
M
e
t
r
i
c
s
.
c
o
m
i
n
f
o
@
D
e
s
t
i
M
e
t
r
i
c
s
.
c
o
m
3
0
3
.
7
2
2
.
7
3
4
6
0102030405060708090
10
0
11
0
12
0
13
0
14
0
15
0
16
0
Index
(Base year and calc. method varies by series)
Mo
n
t
h
Av
e
r
a
g
e
6
m
o
Co
n
s
u
m
e
r
C
o
n
f
i
d
e
n
c
e
I
n
d
e
x
(
C
o
n
f
e
r
e
n
c
e
B
o
a
r
d
)
18
p
e
r
.
M
o
v
.
A
v
g
.
(
C
o
n
s
u
m
e
r
C
o
n
f
i
d
e
n
c
e
I
n
d
e
x
(
C
o
n
f
e
rence Board))
So
u
r
c
e
:
C
o
n
f
e
r
e
n
c
e
B
o
a
r
d
Co
n
s
u
m
e
r
C
o
n
f
i
d
e
n
c
e
I
n
d
e
x
Ja
n
‘
0
0
–
A
p
r
‘
1
3
18
Ab
o
v
e
1
0
0
=
Co
n
s
u
m
e
r
D
r
i
v
e
n
D
e
m
a
n
d
6/18/2013
Pr
o
p
e
r
t
y
o
f
D
e
s
t
i
M
e
t
r
i
c
s
L
L
C
A
l
l
R
i
g
h
t
s
R
e
s
e
r
v
e
d
w
w
w
.
D
e
s
t
i
M
e
t
r
i
c
s
.
c
o
m
i
n
f
o
@
D
e
s
t
i
M
e
t
r
i
c
s
.
c
o
m
3
0
3
.
7
2
2
.
7
3
4
6
CO
N
C
L
U
S
I
O
N
S
OV
E
R
A
L
L
:
Tw
o
T
h
u
m
b
s
U
p
…
B
e
s
t
i
n
S
o
m
e
T
i
m
e
…
WA
L
L
S
T
R
E
E
T
UP
/
G
o
o
d
-
R
e
c
o
r
d
-
s
e
t
t
i
n
g
,
f
e
w
b
e
t
t
e
r
o
p
t
i
o
n
s
HO
U
S
I
N
G
:
GA
I
N
I
N
G
/
B
e
t
t
e
r
–
Hi
g
h
e
r
P
r
i
c
e
s
B
e
t
t
e
r
B
a
l
a
n
c
e
S
h
e
e
t
s
JO
B
S
:
GR
O
W
I
N
G
/
B
e
s
t
–
Ne
w
J
o
b
s
b
e
i
n
g
A
d
d
e
d
.
T
r
e
n
d
?
EU
R
O
Z
O
N
E
:
HO
L
D
I
N
G
,
au
s
t
e
r
i
t
y
a
b
a
n
d
o
n
e
d
i
n
f
a
v
o
r
o
f
s
p
e
n
d
i
n
g
T
R
A
V
E
L
P
R
I
C
E
S
:
LO
W
E
R
,
th
a
n
l
a
s
t
y
e
a
r
,
C
o
n
s
u
m
e
r
P
r
i
c
e
s
CO
N
S
U
M
E
R
S
:
ST
I
L
L
C
A
U
T
I
O
U
S
or
m
a
y
b
e
F
i
c
k
l
e
?
W
H
Y
?
DE
B
T
:
P
R
O
B
L
E
M
A
T
I
C
18
th
:
D
e
b
t
c
e
i
l
i
n
g
d
e
a
d
l
i
n
e
/
F
e
d
e
r
a
l
B
u
d
g
e
t
o
v
e
r
d
u
e
&
unresolved
Se
q
u
e
s
t
r
a
t
i
o
n
/
P
a
y
r
o
l
l
T
a
x
e
s
/
O
b
a
m
a
C
a
r
e
C
o
s
t
s
Tr
a
n
s
i
t
i
o
n
f
r
o
m
5
y
e
a
r
t
r
i
a
g
e
a
n
d
a
w
a
y
f
r
o
m
F
e
d
e
r
a
l
S
u
p
p
o
r
t
6/18/2013
Lo
o
k
i
n
g
F
o
r
w
a
r
d
:
S
u
m
m
e
r
2
0
1
3
20
6/18/2013
47
%
65
%
56
%
43
%
24
%
48%
21
%
39
%
37
%
25
%
16
%
7%
24%
16
%
38
%
42
%
29
%
18
%
6%
25%
31
%
4%
-1
2
%
-1
5
%
-7
%
25
%
-2%-40%-20%0%20%40%60%80%100%
-4
0
%
-2
0
%
0%
20
%
40
%
60
%
80
%
10
0
%
Ma
y
J
u
n
e
J
u
l
y
A
u
g
u
s
t
S
e
p
t
e
m
b
e
r
O
c
t
o
b
e
r
S
u
m
m
e
r
T
o
t
a
l
Occupancy Rate & % Chg in Occup Rate
Da
t
a
a
s
o
f
M
a
y
3
1
,
2
0
1
3
Pr
e
l
i
m
i
n
a
r
y
I
n
d
u
s
t
r
y
:
Va
i
l
O
c
c
u
p
a
n
c
y
Su
m
m
e
r
2
0
1
3
21
Pr
o
p
e
r
t
y
o
f
D
e
s
t
i
M
e
t
r
i
c
s
L
L
C
A
l
l
R
i
g
h
t
s
R
e
s
e
r
v
e
d
w
w
w.
D
e
s
t
i
M
e
t
r
i
c
s
.
c
o
m
i
n
f
o
@
d
e
s
t
i
m
e
t
r
i
c
s
.
c
o
m
3
0
3
-
7
2
2
-
7
3
4
6
Hi
s
t
o
r
i
c
O
n
t
h
e
b
o
o
k
s
6/18/2013
$125
$161
$209
$208
$157
$124
$174
$122
$158
$195
$198
$148
$121
$170
$158
$192
$191
$154
$129
$169
2%
2%
7%
5%
7%
3%
2%0%1%2%3%4%5%6%7%8%
$0
$5
0
$1
0
0
$1
5
0
$2
0
0
$2
5
0
Ma
y
J
u
n
e
J
u
l
y
A
u
g
u
s
t
S
e
p
t
e
m
b
e
r
O
c
t
o
b
e
r
S
u
m
m
e
r
T
o
t
a
l
Percent Change in ADR
Average Daily Rate $
Da
t
a
a
s
o
f
M
a
y
3
1
,
2
0
1
3
Pr
e
l
i
m
i
n
a
r
y
I
n
d
u
s
t
r
y
:
Va
i
l
A
v
e
r
a
g
e
D
a
i
l
y
R
a
t
e
Su
m
m
e
r
2
0
1
3
22
Pr
o
p
e
r
t
y
o
f
D
e
s
t
i
M
e
t
r
i
c
s
L
L
C
A
l
l
R
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g
h
t
s
R
e
s
e
r
v
e
d
w
w
w
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e
s
t
i
M
e
t
r
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c
s
.
c
o
m
i
n
f
o
@
d
e
s
t
i
m
e
t
r
i
c
s
.
c
o
m
3
0
3
-
7
2
2
-
7
3
4
6
Hi
s
t
o
r
i
c
O
n
t
h
e
b
o
o
k
s
6/18/2013
Pr
o
p
e
r
t
y
o
f
D
e
s
t
i
M
e
t
r
i
c
s
L
L
C
A
l
l
R
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g
h
t
s
R
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s
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r
v
e
d
w
w
w
.
D
e
s
t
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t
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c
s
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c
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m
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@
d
e
s
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t
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c
s
.
c
o
m
30
3
.
-
7
2
2
-
7
3
4
6
23
Me
a
s
u
r
i
n
g
R
e
c
o
v
e
r
y
-2
1
%
-1
2
%
2%
5%
0%
-2
2
%
-1
0
%
17
%
28%
-1
3
%
-4
%
6%
13%
-3
0
%
-2
0
%
-1
0
%
0%
10
%
20
%
30
%
40
%
20
0
8
2
0
0
9
2
0
1
0
2
0
1
1
2
0
1
2
Va
i
l
R
e
t
a
i
l
S
a
l
e
s
T
a
x
,
L
o
d
g
i
n
g
T
a
x
a
n
d
L
o
d
g
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g
O
c
c
u
pa
n
c
y
Su
m
m
e
r
(
J
u
n
e
,
J
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l
y
,
A
u
g
u
s
t
)
2
0
0
9
,
2
0
1
0
,
2
0
1
1
,
2
0
1
2
In
d
e
x
e
d
t
o
S
u
m
m
e
r
(
J
u
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e
,
J
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l
y
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A
u
g
u
s
t
)
2
0
0
8
Sa
l
e
s
T
a
x
Lo
d
g
i
n
g
T
a
x
Oc
c
u
p
a
n
c
y
R
a
t
e
6/18/2013
21%
39%
37%
25%
16%
7%
29%
49%
57%
47%
30%
15%
28%
47%
53%
36%
21%
13%
28%
41%
52%
35%
18%
9%
24%
38%
49%
25%
16%
7%
23%
33%
36%
24%
15%
6%
18%
28%
34%
23%
15%
5%
15%
28%
32%
22%
12%
5%
14%
27%
30%
21%
12%
4%
14%
24%
30%
18%
12%
3%
14%
22%
29%
18%
8%
3%
14%
22%
28%
16%
7%
2%
7%
19%
26%
15%
6%
2%
7%
17%
19%
10%
4%1%
17
%
29
%
34
%
22
%
13
%
6%
0%
10
%
20
%
30
%
40
%
50
%
60
%
Ma
y
-
1
3
J
u
n
-
1
3
J
u
l
-
1
3
A
u
g
-
1
3
S
e
p
-
1
3
O
c
t
-
1
3
Occupany Rate %
Va
i
l
Ot
h
e
r
I
n
d
i
v
i
d
u
a
l
D
e
s
t
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n
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t
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s
Al
l
D
e
s
t
i
n
a
t
i
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n
A
g
g
r
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g
a
t
e
Hi
s
t
o
r
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c
O
n
t
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e
B
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o
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t
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R
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s
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r
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s
24
Pr
e
l
i
m
i
n
a
r
y
D
a
t
a
a
s
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f
M
a
y
3
1
,
2
0
1
3
Pr
o
p
e
r
t
y
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f
D
e
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t
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M
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t
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s
L
L
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d
w
w
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e
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m
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f
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@
d
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m
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t
r
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c
s
.
c
o
m
3
0
3
-
7
2
2
-
7
3
4
6
6/18/2013
$125
$161
$209
$208
$157
$124
$158
$340
$367
$339
$267
$219
$146
$215
$244
$246
$232
$177
$145
$194
$235
$232
$214
$160
$135
$185
$232
$225
$189
$136
$133
$184
$202
$221
$174
$134
$130
$149
$178
$200
$147
$130
$120
$141
$151
$167
$134
$123
$119
$138
$150
$156
$132
$121
$117
$138
$150
$150
$126
$111
$109
$136
$143
$140
$123
$111
$92
$135
$140
$138
$110
$94
$88
$135
$139
$136
$109
$94
$80
$134
$138
$135
$106 $93
$1
2
6
$1
7
9
$2
0
2
$2
0
2
$1
6
9
$143
$0
$5
0
$1
0
0
$1
5
0
$2
0
0
$2
5
0
$3
0
0
$3
5
0
$4
0
0
Ma
y
-
1
3
J
u
n
-
1
3
J
u
l
-
1
3
A
u
g
-
1
3
S
e
p
-
1
3
O
c
t
-
1
3
Average Daily Rate $
Va
i
l
Ot
h
e
r
I
n
d
i
v
i
d
u
a
l
D
e
s
t
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s
Al
l
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t
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.
o
t
h
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r
M
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u
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t
a
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R
e
s
o
r
t
s
25
Pr
e
l
i
m
i
n
a
r
y
D
a
t
a
a
s
o
f
M
a
y
3
1
,
2
0
1
3
Pr
o
p
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r
t
y
o
f
D
e
s
t
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M
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t
r
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c
s
L
L
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w
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c
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3
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-
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2
2
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3
4
6
Hi
s
t
o
r
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c
O
n
t
h
e
B
o
o
k
s
6/18/2013
Va
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a
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c
c
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p
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n
c
y
R
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p
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m
m
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r
2
0
1
3
26
Pr
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p
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r
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y
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f
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s
t
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t
r
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L
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c
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m
3
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3
-
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2
2
-
7
3
4
6
Pr
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l
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m
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n
a
r
y
d
a
t
a
a
s
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f
M
a
y
3
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0
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3
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0
%
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0
%
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0
%
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0
%
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10
%
20
%
30
%
40
%
50
%
60
%
70
%
80
%
90
%
10
0
%
27-Apr-13
4-May-13
11-May-13
18-May-13
25-May-13
1-Jun-13
8-Jun-13
15-Jun-13
22-Jun-13
29-Jun-13
6-Jul-13
13-Jul-13
20-Jul-13
27-Jul-13
3-Aug-13
10-Aug-13
17-Aug-13
24-Aug-13
31-Aug-13
7-Sep-13
14-Sep-13
21-Sep-13
28-Sep-135-Oct-1312-Oct-1319-Oct-1326-Oct-13
Occupancy
Da
t
e
(
G
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20
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20
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20
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6/18/2013
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6/18/2013
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: June 18, 2013
ITEM/TOPIC: Redevelopment of the Eastern Half of Timber Ridge Village Apartments
PRESENTER(S): Stan Zemler
ACTION REQUESTED OF COUNCIL: Listen to the presentation and ask questions about
the redevelopment proposal. Provide direction on the next steps the Vail Town Council would
like Staff to take on the proposed redevelopment of the eastern half of Timber Ridge Village
Apartments.
BACKGROUND: On June 19, 2012 the Vail Town Council authorized the Town Manager to
work exclusively with Wright & Company, Inc. and Gorman & Company, Inc. on a proposal to
redevelop the eastern half of Timber Ridge Village Apartments. On February 5, 2013 Jen
Wright and Gary Gorman presented a redevelopment concept to the Town Council. Then on
February 19, 2013 the Town Council affirmed their support for continuing with the proposed
redevelopment concepts. Based on Town Council's affirmation and continued work on the
proposal the Town of Vail received a redevelopment proposal dated June 7, 2013.
STAFF RECOMMENDATION: Staff recommends the Vail Town Council requests Wright &
Company, Inc. and Gorman & Company, Inc. move forward with a site specific market study
for the proposed redevelopment and the Town of Vail pay for one-half of the cost, and that
Staff begins work on a Contract to Lease for the redevelopment of the eastern half of Timber
Ridge Village Apartments.
ATTACHMENTS:
Staff Memorandum
Proposed Redevelopment Schedule
Images of Proposed Redevelopment
6/18/2013
To: Vail Town Council
From: Stan Zemler
Date: June 18, 2013
Subject: Redevelopment of the Eastern Half of Timber Ridge Village Apartments
I. TIMBER RIDGE VILLAGE APARTMENTS REFINANCING
As part of the 2013 Town of Vail budget the Vail Town Council authorized the
refinancing of outstanding Timber Ridge bonds. $17 million in bonds were redeemed on
February 4, 2013.
The objectives of refinancing were:
• Gain operational control over the property
• Provide flexibility for future redevelopment
• Reduce financing costs
• Secure fixed rate financing
• Preserve deed restricted rental units
II. EASTERN HALF REDEVELOPMENT PROPOSAL TIME LINE
• June 19, 2012
The Vail Town Council authorized the Town Manager to work exclusively with Wright
& Company, Inc. and Gorman & Company, Inc. (hereinafter W&G) on a proposal to
redevelop the eastern half of Timber Ridge Village Apartments.
• February 5, 2013
Jen Wright and Gary Gorman made a presentation at the Town Council work
session on the proposed redevelopment concepts.
o Evaluating the eastern half only
o Structured parking is not financially viable
o What physically can fit on the property
o 850 square foot modules that can be divided into a variety of unit types
o A market study will be completed
o Proposed a land lease structure with improvements reverting to the Town at
lease end
6/18/2013
Town of Vail Page 2
• February 19, 2013
The Town Manager provided clarification on the redevelopment process with W&G.
It was reiterated that three previous Request For Proposal processes had not
yielded successful redevelopment at Timber Ridge and the Town Council had
previously authorized working exclusively with W&G.
The Town Council asked questions about the next steps in the process with W&G. A
market study, pro-forma and retaining an owner’s representative in the process with
W&G would provide the Town with the necessary information to make informed
decisions about moving forward in the redevelopment process.
The Town Council gave support for continuing to work with W&G on the proposed
redevelopment. Consensus was expressed around the market study determining the
types of units that should be built. Requests were made for the market study to
address the needs of year-round employees as well as identify how many units are
needed for seasonal employees.
There will be an exit strategy for both the Town and W&G once the market study and
pro-forma have been finalized.
III. EASTERN HALF REDEVELOPMENT PROPOSAL
Based on nearly one year of work the Town of Vail has received a preliminary proposal
from W&G to redevelop the eastern half of Timber Ridge Village Apartments.
A. The Development
• 70% of the units will be deed restricted per the Housing Zone District
• 106 +/- units
• 161 parking spaces
• 4 buildings ranging from three to four stories tall
• Single phase of construction
• Construction begins April 2014
B. Preliminary Deal Concepts for the Town of Vail
• Provide a 35-year land lease with no annual payment
• Receive the land and improvements free-and-clear at the end of the lease term
• Waive certain fees the Town would otherwise collect
• Participate in the costs associated with rock fall mitigation and any C-DOT
required turn lanes
C. Preliminary Deal Concepts for Wright & Company and Gorman & Company
• Responsible for all aspects of design, development, construction and
management of the development
6/18/2013
Town of Vail Page 3
• Procure debt and equity to fund the construction of the development
• Provide an “open book” process regarding costs, financing arrangements,
contracts, fees and budgets
• Comply with the developer fee limitations established by the Colorado Housing
and Finance Authority for its affordable housing (Section 42) projects.
• Fund a replacement reserve such that the development will be physically and
financially viable at the end of the lease term
IV. ACTION REQUESTED OF TOWN COUNCIL
Listen to the presentation and ask questions about the redevelopment proposal.
V. STAFF RECOMMENDATION
Staff recommends the Vail Town Council requests Wright & Company, Inc. and Gorman
& Company, Inc. move forward with a site specific market study for the proposed
development and the Town of Vail pay for one-half of the cost and that Staff begins
work on a Contract to Lease for the redevelopment of the eastern half of Timber Ridge
Village Apartments.
VI. NEXT STEPS
A. Town Council recommends pursuing this proposal with Wright & Company, Inc. and
Gorman & Company, Inc.
a. Work with W&G to commence a site specific market study
i. Cost of the market study should be shared between W&G and the
Town of Vail as part of a collaborative process.
ii. Are there any specific items the Town Council would like to see
addressed in the market study?
iii. A motion authorizing the Town Manager to participate in the cost of a
site specific market study for the proposed redevelopment of the
eastern half of Timber Ridge Village Apartments.
b. Work with W&G to prepare a Contract to Lease the eastern half of the Timber
Ridge property
i. A motion authorizing the Town Manager to pay for the costs
associated with the preparation of a Contract to Lease with W&G.
B. Town Council does not recommend pursuing this proposal with Wright & Company,
Inc. and Gorman & Company, Inc.
a. Provide Staff direction to cease working with Wright & Company, Inc. and
Gorman & Company, Inc. on this proposal.
VII. ATTACHMENT
Wright & Company, Inc. and Gorman & Company, Inc.’s Timber Ridge Redevelopment
Submittal dated June 7, 2013.
6/18/2013
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6/18/2013
6/18/2013
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: June 18, 2013
ITEM/TOPIC: Information Updates and Attachments:
1) Wi-Fi Update - Ron Braden
2) CSE June 5, 2013 DRAFT Meeting Minutes
3) Council volunteer to judge Vail America Days parade floats
4) April 2013 Business Review
ATTACHMENTS:
4G Cellular Update
DRAFT 060513 CSE Meeting Minutes
America Days Parade Categories
April 2013 Business Review
6/18/2013
6/18/2013
6/18/2013
CSE/Meeting Minutes June 5, 2013 Page 1 of 10
MINUTES:
Town of Vail: Commission on Special Events Meeting
Town Council Chambers
__________________Wednesday, June 5, 2013 @ 8:30 a.m.______________
CSE Members Present: Jenn Bruno
Bobby Bank
Amy Cassidy
Barry Davis
Sonny Kerstiens
Rayla Kundolf
CSE Member Absent: Dave Chapin
TOV Staff Present: Sybill Navas, CSE Coordinator
Kathleen Halloran, Town of Vail Budget Director
Others Present: Adam Sutner, MKT Vail/Strategic Consultant to the CSE
Clare Hefferren, Callosum /CSE Event Liaison Consultant
Margaret Rogers, Vail Town Council
Brian Hall, Blue Creek Productions
James Deighan, Missy Johnson, Jeff Brausch: Highline
Brian Nolan, Group 970
Brian Rodine, Vail Resorts Marketing
Sandra Perrig, Vail Valley Partnership
Angela Mueller, Randall Martinez, Greg Moffet, Chris Chandler: Taste of
Vail
Kristin Yantis, T. Cook: Malen Yantis PR
Meeting Materials may be viewed at:
http://www.vailgov.com/WebLink8/Browse.aspx?startid=48965&row=1&dbid=0
CSE Chair, Jenn Bruno, called the meeting to order at 8:30 a.m.
1. Administrative Items
• Approval of the Minutes of the CSE Meeting of May 1, 2013
Motion to approve the Minutes of the meeting of May 1, 2013, as presented.
M/S/P: BB/BD/Unanimous
• CSE Meeting on July 3: Check for quorum or reschedule?
Barry can’t attend full meeting, all others indicated that they plan to attend. The meeting
will be held as scheduled.
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CSE/Meeting Minutes June 5, 2013 Page 2 of 10
• Review Financial Status: Navas passed around a hard copy of the financial spreadsheet,
stated that the balance of funds remaining for special event allocations was $16,850. No
issues were raised.
2. Council Contributions: Revised Process, as approved by Vail Town Council: Kathleen
Halloran (15 minutes)
• Document shared and included in the packet – Tier level explanation was given, and
amounts budgeted in each category reflect the allocations that were made in the current
year’s budget. All Tier allocations will be expected to provide recaps to the CSE.
I. Vail brand events (examples: Bravo!, Vail Intl. Dance Festival and Vail Jazz
Festival) - $335,600
II. Extraordinary events (examples: Burton US Open, USA Pro Cycling Challenge,
World Alpine Ski Championships) - $1.2M
III. Services/expertise (support for TV5, Colorado Ski and Snowboard Museum,
Betty Ford Alpine Gardens and Eagle Valley Childcare)- $294,620
IV. Life-Long Learning / New program development / Education (events that support
the Council’s goal of Health and Well-being, but do not necessarily meet CSE
criteria) – Proposed: $75K
V. In-kind funding (Staff level approval- allocations include ice time or reduced rate
at Dobson, Donovan Pavilion/Grand View or other TOV services) - $300k
VI. CSE annual budget - $996,800
• Bank: Some Tier IV items were deemed not meeting CSE qualifications were not based
on the proposed event itself, but on the qualifications/track record of the event producer.
• Rogers: Explained the reasoning was to create a new pot of money for events that
support the Health and Well-being goals, but have a hard time meeting the CSE
qualifications, particularly with respect to destination guests. The Council has not
assigned any money to this new Tier yet, and each applicant will still have to prove their
value to the community.
• Kundolf: Tier IV: Expressed her concern of funding events that don’t actually occur in
Vail, such as the Vail Global Energy Forum. Rogers: TOVC is aware of this.
• Navas: Will the annual application remain in place?
1. Tier I events are recommended for an application every two years
2. Tiers II and IV events will need to apply annually
3. Tier III events will not require an application and the support for these
organizations will be incorporated at a set level into the annual proposed
budget.
• Rogers: Have we solved the issue surrounding year end events with funding decision for
next year’s event before this year’s event has occurred? Ex. Snow Daze, Vail HoliDaze,
and other end of year events. Navas: New events with no history are tough, but existing
events don’t seem to be an issue. CSE has tried several alternatives and this seems to
be the best format, as it maintains the ability to measure all of the events against each
other and set strong criteria based annual budget.
3. Vail - Beaver Creek Restaurant Week: Brian Nolan. Review full event proposal and provide
feedback. (15 minutes)
• Main event contact will be Ruthie at Group 970. They will not be hiring an event
producer, as they believe this is a marketing venture not a typical event.
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CSE/Meeting Minutes June 5, 2013 Page 3 of 10
• Application: Waiting on funding details. Bulk of restaurants will be signed up by June 21,
by which time they will have had the opportunity to address the larger group.
• Marketing being done by: Vail Valley Foundation as a component of the Gerald Ford
Amphitheater and Vilar Center marketing efforts, as well as the Vail Local Marketing
District.
• Budget: Most pieces are in-kind. Also waiting on reduced prices versus service price.
• Navas: When will the official name of the event be determined? Nolan: June 14.
• Rogers: Will Avon participate? Nolan: They can participate if they want to offer a $20.13
menu item, but they will not officially be included as part of the event. Laying a 2013
groundwork will help to determine if there is a need/wish to make it valley wide.
• Bruno: Consider sending marketing to - VV Challenge Cup Soccer Tournament
• Sutner: Create a rack card – distribute to all event producers for dissemination at this
summer’s events
• Kundolf: The brief includes little Vail and more BC – concerned about this. Nolan replies
this is due to the decentralization of Vail Village and Lionshead restaurant association.
4. Blue Creek Productions: (20 minutes)
o Lionshead Saturday Family Fun Club- update
• Hall explained that the original footprint of LHFF has been chipped away over the years
now leaving little space for the event to grow. The original area had included the grassy
area within the ski yard and Arrabelle’s plaza- both of which are no longer available.
Construction of the new fountain at Sun Dial Plaza has further limited the available area.
• Hall distributed a flier explaining a broadened concept, “Vail Kids Adventure Club”,
loosely based on the boy scouts “badge” program, which will provide incentives to go out
into the community to earn “buttons” indicating the completion of a learning experience.
(Program is similar to Boy Scouts).
• 3 step plan:
1.) Creator button
2.) Cross market with other entities – Dance Festival, Nature Center, etc.
Send kids there and they get buttons from the same brand.
3.) Challenge course – less related with time, more so with completion and/or
competition
• Rogers: Alignment complements well the development of Epic Discovery. Also, suggest
talking with Molly Eppard of AIPP about kids painting the construction wall surrounding
the Sun Dial Plaza project. Hall agrees and considers this a resource, referencing the
program he implemented during the construction of Arrabelle.
• Navas restated the compression of the space and Arrabelle’s concern with many
children in the area in competition with their more formal events and weddings.
• Kundolf: Loves the badge idea, adding that safety topics are big. Added, “Don’t forget
what you do best- theater.”
o Survivor Vail Casting Call: event activation plan
• Currently scheduled for Aug 17, 10am-4pm. 75 currently signed up, with a maximum of
300. The site selected will be the east side of the International Bridge; cameras will get
nice Vail view. There will be three 10x10 tents on the site: two for on camera interviews,
plus one for registration. Candidates fort he audition will queue in a snaking line
formation on the north side of the bridge up to, but not including Meadow Drive and will
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CSE/Meeting Minutes June 5, 2013 Page 4 of 10
provide a good line of sight for media and the alignment of the auditions and the Vail
Family Adventure Challenge, which will take place in the Solaris Plaza. Hall
recommends branding the queue ropes so logos are shown in TV/camera shots. TOV
will need to provide barriers, tables and the three tents (these promised by Highline.)
• Rogers suggested that, if any waivers are needed, Hall come to a Town Council meeting
at 6pm, under Citizen Participation, and describe the event and inform council why it’s
important to get their support. Sutner and Hefferren can provide support at the
presentation if needed.
• Sutner stated that over 1,000 visitors are expected. A hotel deal associated with the
event is locked for this last weekend before school begins. Google “Vail Survivor
Casting Call’ results will pay for this initiative. Vail’s event is currently on the Survivor
national web site. News crews will also be on site shooting b-roll. The Town of Vail will
receive a limited number of preferential audition spots and will run a town employee
sign-up and contest to apply for the guaranteed slots.
• Navas: The Town will get an unpaid 30 days leave, should one of the employees be
successful in securing a part in the final program.
• Kristin Yantis: VLMD PR will prepare a press release to get people engaged. A Houston
reporter from NBC is interested in participating. Should we agree to allocate one of the
guaranteed auditions to him, he’ll run press on the event.
o Associated Family Event: “Vail Family Adventure Challenge” in Solaris. A physical
challenge completion, featuring hourly special activities/events – examples: gummy worm
eating contest, water balloon toss, kids challenge pieces and a scavenger hunt which may
be completed at any time during the day across the village. Programming will include a big
family event, which if completed; the participants will receive a certificate signed by the
mayor. The event will be promoted alongside the Survivor event, but have its own unique
signage & logo.
5. FEAST! Vail: Event De-brief to provide 1st impression comments and feedback. James Deihgan
represented Highline.
• Bruno: Find a way to increase the # of tickets for 2014. Diegan: 2013 was to lay a
foundation, now will build event out.
• Rogers: Town Council reaction was relatively positive. She stated that the Sunday activities
focused too much on drinking and not enough on eating, and suggested that there should
be more food available with the alcohol. Concern was expressed from some members about
the quality of wines and that for the amount of money ($85,000) given to the event, they
expected more. She advised that a loss of money be shown in the event recap. The
challenge, both good and bad, is that expectations are very high for an event when Highline
is the producer.
• Diegan: They were unable to secure a wine sponsorship with such short lead time. Highline
lost money on the event, considered Feast! Vail a marketing initiative for 2013 with optimism
for years to come. A financial accounting will be provided in the recap. Culinary niche today
is “boutique events”.
• Bruno: Questioned where did all of the funding go? And added that it set a wonderful
foundation for Memorial Day into the future and that in 2014 there need to be more
seminars, more restaurant participation, more financial sponsors.
• Navas: Commented that the funding allocated was significant because the CSE realized that
the event had a short planning time frame, and that we were starting from scratch on a
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CSE/Meeting Minutes June 5, 2013 Page 5 of 10
weekend that historically has had no activity at all. Adequate funding was necessitated by
the late planning time frame, and recognizing that this was an investment in the long term
goal of establishing a quality event for the holiday weekend. Everyone anticipates that less
funding will be required into the future as Highline ramps up.
• Sutner: Overriding insight research was for an intimate culinary event. Strategy was
delivered for a strategic investment. An intercept study was conducted. Growth strategy may
be sideways, i.e. more of the intimate pockets of programming.
• Banks: Remarked on the role reversal of the weekend, with Beaver Creek offering a “free”
event and Vail hosting a ticketed event on the Memorial Day weekend. Why are we having a
debrief in addition to the recap? Was weather planned for? Diegan: Yes. Bruno replied that
the debrief was scheduled since this weekend was the most important event investment in
2013 based on the calendar. Rogers: Town Council took a risk to promote a weekend we’ve
never promoted before. Bring TV shows into veteran idea / Discovery?
• Kundolf: Restaurateurs and chefs liked event. Personally enjoyed the boutique feel. Wants
more food in seminars. Logo: Too similar to Taste of Vail – Highline crowd-sourced logos,
80% of culinary have forks. Friday’s event: 325 attendance – show us comp vs. sold. Idea
from Chopped TV show: Marine, Army, Navy, etc. – create military chef competition.
• Cassidy: Liked tie-in to the Monday Valor Half Marathon. Diegan: Highline’s original Monday
activity plan was cut due to lack of restaurant participation & budget, and timing didn’t allow
it to happen. Sutner: Valor Half Marathon had 250 participants, more than double the
anticipated number, and has developed support from the Vail Veterans program. Deighan:
Collaborated – event has legs. Suggested developing some components in addition that
feature Veteran chefs and athletes. Navas: Veteran tie-in is a strong opportunity to bring
focus and authenticity to the underlying meaning of Memorial Day.
6. Event Liaison Update to the CSE. Clare Hefferren (20 minutes)
• Vail Whitewater Series - update
• GoPro Mountain Games
• Vail Rocks!
• King of the Mountain
• Lionshead Family Fun Club
• Hot Summer Nights
• Farmer’s Market and Art Festival
• Vail Jazz Fest
• Vail Arts Festival
• Vail Lacrosse Shootout
• Vail America Days
• Kick-It 3v3 Soccer
• Vail International Dance Festival
• Kick-It 3v3 Soccer
• Keen Kids Adventure Race
• US Pro Challenge
o Hefferren briefed the board and staff on the progress of each event in terms of marketing
gate compliance, branding alignment and elevation, and “star students” who have
embraced and utilized the new marketing process as part of the CSE-funding
allocations.
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CSE/Meeting Minutes June 5, 2013 Page 6 of 10
o Hefferren to discuss getting regional press clippings from VLMD partner, Kristin Yantis
of Malen Yantis PR. Hefferren to fix a few event date typos on Keen Kids Adventure
Race and report to Laserfiche.
o Kundolf: Thinks the Jazz Fest collateral is nice and would like to see rack cards
distributed to village merchants. Hefferren to advise event producer. Rogers and Bruno
thanked Hefferen for greatly improved event branding, especially noting Vail Jazz Fest
and King of the Mountain / AVP.
7. Event Recaps (30 minutes)
o Taste of Vail: Angela Mueller, Greg Moffet, Kristin Yantis.
Mueller provided overview of event and was supported by team as listed below.
• Recognized challenges and inadequate staffing: commitment to outsourcing Lamb
Cook-off recycling/trash in 2014 and beyond.
• Generated $1.2M revenue to the Town of Vail
• Added 2 new programs: Nordic Wine Tour and Taste of Vail Restaurant Night
• Based on revenue this year, they will be hiring staff: Sponsorship coordinator and
assistant to Angela Mueller
• Content for 2014 event already in the works and the wineries have been notified
Moffat: Highlights- 4 “gems” from the survey data:
• NPS 71% promoters score up 35% (from 44 in 2011 to 57 in 2012) in one season.
• Increase in revenue came from ticket sales versus from sponsorship. CSE’s increased
funding “saved out bacon,” as it enabled the organization to “hit the ground running” after
a difficult year in 2012.
• 47% of attendees with income over $200K
• 87% expressed likely to return, and 81% of returning attendees likely to return again.
• 1st time attendees were up 31%
Yantis: Press Release:
• Evolution of brand included new logo and brand image.
• Marketing effort has become year round.
• Area of opportunity: Attended restaurant community who asked for more publicity, but
then the restaurants didn’t participate, despite communications directed at them.
• Ramped communication: 56,000 on database. Facebook page: doubled followers and
engagement. Video/photos: 3 days of video posted online.
• International VR press reach brought a Mexican press group to event.
• Forbes.com: listed as one of the “top spring festivals”
Comments:
• Bruno: Noted 58% attendees from Colorado, how many were locals? Reply: 39% of
attendees were locals
• Kundolf: Didn’t hear about wine. Mountain Top picnic was just $ about. Nordic wine tour
was talked about and engaged community (sold out). Lamb Cook-off: Felt that Lamb
event was too spread out, although crowded, didn’t seem to have “continuity.”
• Davis: Restaurant community was thrilled with Lamb cook-off.
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CSE/Meeting Minutes June 5, 2013 Page 7 of 10
• Banks: Lamb cook-off was great – expanded, more people. Is it too crowded? This is a
similar problem to Farmer’s Market as it shows success, but does it serve goals? How
do you handle food running out? Mueller: Jana Morgan is investigating solutions.
• Bruno: Loved the enthusiasm that the restaurants had for the event this year.
o Spring Back to Vail: Highline, Jeff Brausch
• Reinforced a very successful Spring event with 40,000 + attendance at the restored “free
concert model” and was supported by strong sponsorship, particularly from Vail Resorts
• Additional sponsors included: Rolling Stone, Red Bull, Pepsi, GoPro, and the Bud Light
Hotel.
• Media PR: 7 million impressions – TV, print, radio, social, digital
• Budget: $700,000. CSE $37,500. Highline runs on a break even budget. Town funds are
not ear-marked. ROI 15:1.
• Research highlights: Quality of the bands and of the snow were cited as reasons for a
NPS that was up significantly. Band awareness at all time high. Out of state respondents
were the largest category.
Comments:
• Bank: Great event. Great timing.
• Rayla. Keep it up.
• Navas: Anticipate Bud Light Hotel coming back? Brausch: Probably not. National
attention for the Bud Light Hotel was tremendous.
• Survey data? Missy to provide updated PowerPoint with newest data.
• Sutner: Sees a trend based on lodging community meeting discussion – the main driver
is event customer experience. April events are solid. Navas: 4 off-peak need times were
identified- April is not on the list. Vail Resorts provided a fresh insight to seasonality.
• Bruno: In light of another late season Easter holiday, is there discussion of 2 weeks of
SBTV in 2014? Brausch: No
Motion to approve release of the remainder of the CSE 2013 funding
allocations for the Taste of Vail and Spring Back to Vail.
M/S/P: Bank/Davis/Unanimous
8. King of the Mountain: Vote to approve $3,000 allocation for Pro-Athlete travel vouchers, per
the agreement for their participation in the event.
Motion to approve $3,000 allocation for AVP Athlete travel vouchers.
M/S/P: Kundolf/Davis/Unanimous
Additional conversation ensued:
• Sutner: Added $600 in travel vouchers were added for Walsh family travel. CSE to absorb.
• Sutner: Welcome reception with AVP, CSE, and TOVC at Sonnenalp which comped AVP
staff lodging. Cassidy to provide a quote for the event.
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CSE/Meeting Minutes June 5, 2013 Page 8 of 10
• Hefferren: Marketing needs include new brand King of the Mountain /AVP sandwich boards,
schedule signage for AVP tent, overhead banner for Lionshead Village site. Hefferren to
manage design and production.
• Bruno: How will we gauge attendance results of AVP? Sutner: Lodging data, attendance
intercept study. King of the Mountain tournament attendance has been fairly flat. Can look at
past Mtrip reports to compare.
• Cassidy: AVP looking at Vail for an official AVP stop.
• Rogers: This AVP piece is the type of activation that moves an event from a stage 3 to stage
1 under new TOVC tiers. AVP needs 3 extra courts if decide to make a tour stop in Vail. If
location is to be Ford Park, MUST speak up now while the Master Plan discussions are
underway. . Sutner recommends 3 temporary sand courts in the village for better activation
– i.e. Solaris, Mtn Plaza, etc.
Motion to approve an additional funding up to $3,000 to support the King of
the Mountain/AVP All-stars event with additional marketing materials, two
additional travel vouchers for Walsh family ($600) and host a reception for AVP
representatives to meet TOV dignitaries. M/S/P:Davis/Bank/Unanimous
9. Joint Meeting: CSE and VLMDAC on Thursday, June 20 @ 8:30 a.m., Manor Vail.
Discussion of possible topics for agenda:
• Criteria for funding/Scorecard adjustments? CSE members felt this was not necessary, as
great effort had gone into developing the current criteria and that a full year of events has
not yet occurred, so judging the results is premature.
• Jenn: Update on CSE events to date (allow 10 minutes)
• Clare: update on marketing liaison progress (allow 10 minutes)
Explain the framework of the position, and how it has evolved from
experience since the position was created. Highlight the “Star students,” the
event liaison updates provided in the meeting packets and the sharing of
press clippings.
• Additional suggestions
o Sutner: Consideration of items presented by Vail Resorts Marketing at the
Community Partners/Lodging meeting:
Focus on the Off-peak time frames as presented, and how this may affect the
Snow Daze and Vail HoliDaze funding, bringing back CarniVail or exploring
other new events in alignment with the VRI strategy
Presentation on the development of Epic Adventure by Vail Resorts staff
o Kundolf/Sutner: Strategic brainstorming the development of an umbrella brand
incorporating the 4 major culinary events: This suggestion received the most support
from members of the CSE.
Bank: Tell vs. ask Event Producers to combine their marketing?
Sutner suggestion: With strategic consultant direction and a mediator leading
a conversation between the CSE, VLMD, event producers, and restaurant
merchants, tell event producers an arching brand will be developed. They can
participate or lose CSE funding.
6/18/2013
CSE/Meeting Minutes June 5, 2013 Page 9 of 10
Hefferren: This is a branding project similar to what Callosum would
undertake for a client. Not asking event producers to change their events, but
more to brand and market them under an overarching umbrella.
o Navas: Will need to request an increase time from 20 minutes to 1 hour
10. New Business and Community Input
• Rayla: Soul Fest is coming back in 2014, as posted by Rhonda Jackson on Facebook.
• Sutner: GoPro is being covered by the high profile Mexican magazine, “Estilo DF,” the
“People Magazine of Mexico”. A $25K investment, Solaris funding.
Motion to adjourn @ 11:13 a.m. M/S/P: Kundolf/Cassidy/Unanimous
UPCOMING MEETINGS:
VLMDAC/CSE Joint Meeting
Thursday, June 20 @ 8:30 a.m.
Manor Vail Lodge
Next CSE Meeting:
Wednesday, July 3 @ 8:30 a.m.
Vail Town Council Chamber
6/18/2013
CSE/Meeting Minutes June 5, 2013 Page 10 of 10
6/18/2013
PARADE CATEGORIES
Float
Marching / Musical
Motorized
Youth
Most Original
Most Distinctive-The Gerald Gallegos Award
Best in Show
We are assembling a panel of 5 judges to help with this year’s Awards.
PARADE JUDGING DETAILS
Date: Thursday, July 4, 2013
Judging Start time: 8:45am
Judging Finish time: 9:30am
Location: Golden Peak
6/18/2013
Vail Business Review
April 2013
June 11, 2013
The April Vail Business Review breaks down the four percent sales tax collected for
April and the 2012/2013 Ski Season.
Overall April sales tax decreased 14.2% with Retail decreasing 19.6%, Lodging
decreased 22.3%, Food and Beverage decreased 5.7% and Utilities/Other (which is
mainly utilities but also includes taxable services and rentals) increased .1%. The Out of
Town category continues to be greatly affected by construction, interior design firms and
furniture stores delivering in to Vail. Excluding the Out of Town category sales tax for
the month of April was down 17.3%.
The 2012/2013 ski season resulted in a 4.7% increase overall with Retail increasing
8.2%, Lodging increased 6.5%, Food and Beverage increased 2.5% and Utilities/Other
decreased 10.2%. Excluding the Out of Town category, sales tax for the ski season is
up 6%.
Town of Vail sales tax forms, the Vail Business Review and the sales tax worksheet are
available on the internet at www.vailgov.com. You can subscribe to have the Vail
Business Review and the sales tax worksheet e-mailed to you automatically
from www.vailgov.com.
Please remember when reading the Vail Business Review that it is produced from sales
tax collections, as opposed to actual gross sales.
If you have any questions or comments please feel free to call me at (970) 479-2125 or
Judy Camp at (970) 479-2119.
Sincerely,
Sally Lorton
Sales Tax Administrator
6/18/2013
TOWN OF VAIL BUSINESS REVIEWTOWN OF VAIL BUSINESS REVIEWTOWN OF VAIL BUSINESS REVIEWTOWN OF VAIL BUSINESS REVIEW
AprilAprilAprilApril
Sales Tax Newsletter
April 2013 Sales TaxApril 2013 Sales TaxApril 2013 Sales TaxApril 2013 Sales Tax
AprilAprilApril
2012 2013 %
Collections Collections Change
VAIL VILLAGE
Retail 184,157 133,935 -27.27 %
Lodging 148,765 113,613 -23.63 %
F & B 199,849 175,358 -12.25 %
Other 7,167 5,473 -23.63 %
Total 539,938 428,379 -20.66 %
LIONSHEAD
Retail 70,123 50,961 -27.33 %
Lodging 102,814 81,245 -20.98 %
F & B 50,210 51,764 3.09 %
Other 4,484 2,145 -52.17 %
Total 227,632 186,115 -18.24 %
CASCADE VILLAGE/EAST VAIL/SANDSTONE/WEST VAIL
Retail 124,076 107,318 -13.51 %
Lodging 42,420 38,828 -8.47 %
F & B 34,209 40,909 19.59 %
Other 4,656 3,365 -27.72 %
Total 205,361 190,420 -7.28 %
OUT OF TOWN
Retail 45,732 48,627 6.33 %
Lodging 14,599 6,145 -57.91 %
F & B 200 371 84.84 %
Utilities & Other 150,234 155,750 3.67 %
Total 210,765 210,893 0.06 %
6/11/2013 8:29:57 AM Page 1 of 2 6/18/2013
TOWN OF VAIL BUSINESS REVIEWTOWN OF VAIL BUSINESS REVIEWTOWN OF VAIL BUSINESS REVIEWTOWN OF VAIL BUSINESS REVIEW
AprilAprilAprilApril
Sales Tax Newsletter
April 2013 Sales TaxApril 2013 Sales TaxApril 2013 Sales TaxApril 2013 Sales Tax
TOTALTOTALTOTALTOTAL
AprilAprilApril
2012 2013 %
Collections Collections Change
Retail 424,089 340,840 -19.63 %
Lodging And Property Mgmt 308,598 239,831 -22.28 %
Food and Beverage 284,468 268,401 -5.65 %
Other 166,540 166,733 0.12 %
Total 1,183,695 1,015,806 -14.18 %
RETAIL SUMMARYRETAIL SUMMARYRETAIL SUMMARYRETAIL SUMMARY
AprilAprilApril
2012 2013 %
Collections Collections Change
RETAIL-FOOD 96,899 83,587 -13.74 %
RETAIL-LIQUOR 28,432 27,112 -4.64 %
RETAIL-APPAREL 57,537 49,697 -13.63 %
RETAIL-SPORT 155,692 102,918 -33.90 %
RETAIL-JEWELRY 10,746 7,562 -29.63 %
RETAIL-GIFT 3,956 4,668 17.99 %
RETAIL-GALLERY 2,592 4,969 91.72 %
RETAIL-OTHER 67,728 60,327 -10.93 %
RETAIL-HOME OCCUPATION 506 0 -100.00 %
Total 424,089 340,840 -19.63 %
6/11/2013 8:29:57 AM Page 2 of 2 6/18/2013
TOWN OF VAIL BUSINESS REVIEWTOWN OF VAIL BUSINESS REVIEWTOWN OF VAIL BUSINESS REVIEWTOWN OF VAIL BUSINESS REVIEW
Ski SeasonSki SeasonSki SeasonSki Season
Sales Tax Newsletter
Ski Season 2012/2013 Sales TaxSki Season 2012/2013 Sales TaxSki Season 2012/2013 Sales TaxSki Season 2012/2013 Sales Tax
Ski SeasonSki SeasonSki Season
2011/2012 2012/2013 %
Collections Collections Change
VAIL VILLAGE
Retail 2,064,417 2,237,745 8.40 %
Lodging 2,475,845 2,745,516 10.89 %
F & B 2,248,504 2,319,870 3.17 %
Other 69,462 95,495 37.48 %
Total 6,858,228 7,398,626 7.88 %
LIONSHEAD
Retail 945,095 979,379 3.63 %
Lodging 1,754,076 1,841,436 4.98 %
F & B 636,214 633,807 -0.38 %
Other 26,704 29,658 11.06 %
Total 3,362,089 3,484,280 3.63 %
CASCADE VILLAGE/EAST VAIL/SANDSTONE/WEST VAIL
Retail 1,129,364 1,165,058 3.16 %
Lodging 835,811 875,532 4.75 %
F & B 341,398 353,727 3.61 %
Other 31,003 31,015 0.04 %
Total 2,337,575 2,425,333 3.75 %
OUT OF TOWN
Retail 313,039 433,426 38.46 %
Lodging 210,200 157,443 -25.10 %
F & B 7,415 8,293 11.85 %
Utilities & Other 1,114,956 959,180 -13.97 %
Total 1,645,610 1,558,342 -5.30 %
6/11/2013 8:27:31 AM Page 1 of 2 6/18/2013
TOWN OF VAIL BUSINESS REVIEWTOWN OF VAIL BUSINESS REVIEWTOWN OF VAIL BUSINESS REVIEWTOWN OF VAIL BUSINESS REVIEW
Ski SeasonSki SeasonSki SeasonSki Season
Sales Tax Newsletter
Ski Season 2012/2013 Sales TaxSki Season 2012/2013 Sales TaxSki Season 2012/2013 Sales TaxSki Season 2012/2013 Sales Tax
TOTALTOTALTOTALTOTAL
Ski SeasonSki SeasonSki Season
2011/2012 2012/2013 %
Collections Collections Change
Retail 4,451,916 4,815,608 8.17 %
Lodging And Property Mgmt 5,275,931 5,619,928 6.52 %
Food and Beverage 3,233,530 3,315,697 2.54 %
Other 1,242,125 1,115,349 -10.21 %
Total 14,203,502 14,866,581 4.67 %
RETAIL SUMMARYRETAIL SUMMARYRETAIL SUMMARYRETAIL SUMMARY
Ski SeasonSki SeasonSki Season
2011/2012 2012/2013 %
Collections Collections Change
RETAIL-FOOD 802,740 842,201 4.92 %
RETAIL-LIQUOR 292,992 310,165 5.86 %
RETAIL-APPAREL 573,173 735,303 28.29 %
RETAIL-SPORT 2,020,908 2,098,888 3.86 %
RETAIL-JEWELRY 144,259 141,988 -1.57 %
RETAIL-GIFT 49,705 52,282 5.18 %
RETAIL-GALLERY 35,216 37,456 6.36 %
RETAIL-OTHER 530,255 595,402 12.29 %
RETAIL-HOME OCCUPATION 2,667 1,923 -27.88 %
Total 4,451,916 4,815,608 8.17 %
6/11/2013 8:27:31 AM Page 2 of 2 6/18/2013
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: June 18, 2013
ITEM/TOPIC: Matters from Mayor,Council and Committee Report
6/18/2013
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: June 18, 2013
ITEM/TOPIC: Executive Session, pursuant to: 1) C.R.S. §24-6-402(4)(b) - to receive legal
advice on specific legal questions; Regarding: Collective Bargaining legislation, Senate Bill 25;
2) C.R.S. §24-6-402(4)(a)(b)(e) - to discuss the purchase, acquisition, lease, transfer, or sale
of property interests; to receive legal advice on specific legal questions; and to determine
positions, develop a strategy and instruct negotiators, Regarding: Timber Ridge and
joint meeting with VRD Board of Directors re: Golf Course Clubhouse and 18th Hole.
PRESENTER(S): Matt Mire
6/18/2013
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: June 18, 2013
ITEM/TOPIC: Adjournment (4:00 p.m.)
NOTE: UPCOMING MEETING START TIMES BELOW (ALL ARE APPROXIMATE DATES
AND TIMES AND SUBJECT TO CHANGE)
--------------------
THE NEXT REGULAR VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BEGIN AT
APPROXIMATELY 12:30 P.M. (or TBD), TUESDAY, JULY 2, 2013 IN THE VAIL TOWN
COUNCIL CHAMBERS
FUTURE AGENDA ITEMS:
Ongoing agenda items TBD: DRB/PEC updates - Warren - WS - 15 min.; Information
Updates Attachments: WS - 15 min.; Executive Session items: 30 min.; Consent Agenda: 5
min.; Town Manager Report: 5 min.
FUTURE AGENDA ITEMS:
Vail Village Info Center - ES - Greg Hall - 30 min. - 7/2
Council call up of Wall Street Commercial - George Ruther - 7/2
Site visit to Wall Street Commercial - George Ruther - 7/2
Approval of contractor for operational management of Vail Welcome Center & Host Program -
ES - Suzanne - 30 min. -7/2
Update on 2012-13 Legislative Session: Amendment 64 - Matt Mire - 7/2
Ford Park Sport Field Contract Award- ES - Todd O - 30 min. - 7/16
Ford Park Master Plan Discussion - ES - George - 60 min. - 7/16
Plastic Bag Initiative Community Discussion -TBD
Gore Creek Public Sign Campaign - George - WS - 20 min. - TBD
Sign Code/Sponsor Vehicle Location - George - WS - 15 min. - TBD
ERWSD easements - Todd Fessenden - ES - 30 min. - TBD
1st reading of Ord #1 - Charter Split - Matt M - ES - 30 min. - TBD
ROI Document Presentation - Adam Sutner - WS - 20 min. - TBD
EHU Housing Authority - TBD
2015 WAC construction restrictions discussion - George - WS - 30 min. - TBD
VVMC/TOV discussion on MOB - Doris Kirchner, VVMC - ES - 30 min. - TBD
Strategic Parking Plan discussion - Greg H. - WS - 30 min. - TBD
Sister City discussion - TBD
Open Space Discussion with Toby Sprunk, Eagle County Open Space Director - TBD
Discussion of future of RSES - TBD
Streaming PEC & DRB - TBD
Vail Village Character Preservation Update - TBD
Transportation Ordinance - Dwight/Daric - TBD
Core public records policy - TBD
6/18/2013