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Home My WebLink About2013-08-20 Agenda and Support Documentation Town Council Work SessionVAIL TOWN COUNCIL WORK SESSION AGENDA VAIL TOWN COUNCIL CHAMBERS 75 S. Frontage Road W. Vail, CO 81657 12:30 P.M., AUGUST 20, 2013 NOTE: Times of items are approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. Public comments on work session item may be solicited by the Town Council. 1. ITEM/TOPIC: DRB/PEC Update (10 min.) PRESENTER(S): Warren Campbell 2. ITEM/TOPIC: Vision for the US Open 2014-2017 (30 min.) PRESENTER(S): Representatives from Burton, Highline Sports & Entertainment and Vail Resorts ACTION REQUESTED OF COUNCIL: Listen to the presentation, ask questions and provide feedback. BACKGROUND: Presenters will review for the Town Council and the community an overview of the 2013 US Open, Vision and Long Term Goals and Objectives beyond 2014 as well as additional elements planned for each of those years. 3. ITEM/TOPIC: Vail Resorts Marketing Strategy Update (20 min. ) PRESENTER(S): Davy Ratchford ACTION REQUESTED OF COUNCIL: Listen to the presentation, ask questions and provide feedback. BACKGROUND: Vail Resorts will present to the Town Council and the community an overview of last ski season, summer plans for 2013 and beyond, and focus areas for the upcoming ski season. 4. ITEM/TOPIC: Vail America Days 2013 (20 Min.) PRESENTER(S): Sonny Kiersten, CSE Member ACTION REQUESTED OF COUNCIL: Listen to the presentation, ask questions and provide feedback. BACKGROUND: Town Council requested a discussion with CSE regarding Vail America Days 2013. CSE listened to the recap from the event promoter at the August 7 meeting as well as input from the community and a Solaris representative which are outlined in the attached memo. 8/20/2013 5. ITEM/TOPIC: Northwest Colorado Council of Governments and the Water Quality and Quantity Committee (30 min. ) PRESENTER(S): Liz Mullen and Tori Jarvis, Northwest Colorado Council of Governments (NWCCOG) ACTION REQUESTED OF COUNCIL: Listen to the presentation, ask questions and provide feedback. 6. ITEM/TOPIC: Information Updates and Attachments: 1) August 7, 2013 CSE Minutes; 2) Distributed Antenna System (DAS) Update; 3) June 2013 Vail Business Review; 4) Rental by Owner Memorandum; 5) Community Picnic Feedback Memorandum; 6) Wellness Committee Step Challenge Update (15 min.) 7. ITEM/TOPIC: Matters from Mayor,Council and Committee Report: (15 min.) 8. ITEM/TOPIC: Executive Session, pursuant to: 1) C.R.S. §24-6-402(4)(b)(e) - to receive legal advice on specific legal questions; and to determine positions, develop a strategy and instruct negotiators, Regarding: update on pending litigation; 2) C.R.S. §24-6-402(4)(a)(b)(e) - to discuss the purchase, acquisition, lease, transfer, or sale of property interests; to receive legal advice on specific legal questions; and to determine positions, develop a strategy and instruct negotiators, Regarding: Timber Ridge, Vail Golf Course and Vail Village Plaza Phase V. (75 min.) PRESENTER(S): Matt Mire 9. ITEM/TOPIC: Adjournment (4:05 p.m.) NOTE: UPCOMING MEETING START TIMES BELOW (ALL ARE APPROXIMATE DATES AND TIMES AND SUBJECT TO CHANGE) -------------------- THE NEXT REGULAR VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BEGIN AT APPROXIMATELY 12:30 P.M. (or TBD), TUESDAY, SEPTEMBER 3, 2013 IN THE VAIL TOWN COUNCIL CHAMBERS FUTURE AGENDA ITEMS: Ongoing agenda items TBD: DRB/PEC updates - Warren - WS - 15 min.; Information Updates Attachments: WS - 15 min.; Executive Session items: 30 min.; Consent Agenda: 5 min.; Town Manager Report: 5 min. FUTURE AGENDA ITEMS: Award of Bid for 18th Hole - ES - 09/03 1st reading of Ord #1 - Charter Split - Matt M - ES - 30 min. - 10/01 EHU Housing Authority - TBD 2015 WAC construction restrictions discussion - George - WS - 30 min. - TBD VVMC/TOV discussion on MOB - Doris Kirchner, VVMC - ES - 30 min. - TBD Sister City discussion - TBD Discussion of future of RSES - TBD 8/20/2013 Streaming PEC & DRB - TBD Vail Village Character Preservation Update - TBD 2015 Expectations/Legacy Piece - TBD 8/20/2013 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: August 20, 2013 ITEM/TOPIC: DRB/PEC Update PRESENTER(S): Warren Campbell ATTACHMENTS: August 7, 2013 DRB Meeting Results August 12, 2013 PEC Meeting Results 8/20/2013 Page 1 DESIGN REVIEW BOARD AGENDA PUBLIC MEETING August 7, 2013 Council Chambers 75 South Frontage Road West - Vail, Colorado, 81657 MEMBERS PRESENT MEMBERS ABSENT Tom DuBois Brian Gillette Andy Forstl Libby Maio Rollie Kjesbo PROJECT ORIENTATION 1:00pm SITE VISITS 1. Zekelman Residence - 463 Beaver Dam Road 2. 1896 West Gore Creek Drive 3. Pitkin Creek Bus Shelter - 3897 Bighorn Road 4. Kelton Residence - 1034 Homestake Circle 5. Resnick Residence - 1027 Ptarmigan Road 6. Koch Residence - 228 Bridge Street MAIN AGENDA 3:00pm 1. Zekelman Residence DRB130112 / 20 minutes Warren Final review of new construction (primary/secondary residence) 463 Beaver Dam Road/Lot 5, Block 4, Vail Village Filing 3 Applicant: Alan S. Zekelman Revocable Trust, represented by KH Webb Architects ACTION: Tabled to August 21, 2013 MOTION: Kjesbo SECOND: Forstl VOTE: 5-0-0 2. Marriott Residence Inn DRB130184 / 20 minutes Warren Final review of changes to approved plans (24 LSLU, exterior changes) 1783 North Frontage Road West/Lots 9-12, Buffehr Creek Resubdivision Applicant: Timberline Roost Lodge LLC, represented by Mauriello Planning Group ACTION: Approved with condition(s) MOTION: Kjesbo SECOND: Gillette VOTE: 5-0-0 CONDITION: 1) The applicant shall use a white/off-white colored traditional textured stucco (smooth) in all locations where the white horizontal siding is shown of the elevations. The applicant shall reflect this on the plans submitted in conjunction with the building permit. 3. Koch Residence DRB130258 / 15 minutes Joe Final review of a minor exterior alteration (rooftop heating/cooling unit) 228 Bridge Street Unit F,G/Lot A, Block 5, Vail Village Filing 1 Applicant: Charles and Elizabeth Koch Real Estate Trust, represented by Roland Boyle ACTION: Tabled to August 21, 2013 MOTION: Kjesbo SECOND: Maio VOTE: 5-0-0 8/20/2013 Page 2 4. 1896 West Gore Creek Drive LLC DRB130274 / 20 minutes Joe Final review of new construction (single family) 1896 West Gore Creek Drive/Lot 49, Vail Village West Filing 2 Applicant: 1896 West Gore Creek Drive LLC, represented by Michael Pukas ACTION: Approved with condition(s) MOTION: Maio SECOND: Kjesbo VOTE: 5-0-0 CONDITION: 1) In conjunction with the building permit, the applicant shall provide a revised grading plan, per the provided requirements of Public Works, for review and approval. 5. Kelton Residence DRB130278 / 15 minutes Joe Final review of an addition (master bedroom) 1034 Homestake Circle/Lot 5, Block 6, Vail Village Filing 7 Applicant: Art and Elaine Kelton, represented by Piper Architecture LTD ACTION: Approved MOTION: Kjesbo SECOND: Maio VOTE: 5-0-0 6. Resnick Residence DRB130293 / 20 minutes Joe Final review of a conceptual review (new SFR) 1027 Ptarmigan Road/Lot 2, Block 5, Vail Village Filing 7 Applicant: Eric and Sara Resnick, represented by Triumph Custom Homes ACTION: Conceptual, no action 7. Pitkin Creek Bus Shelter DRB130276 / 15 minutes Jonathan Final review of a minor exterior alteration (restore bus shelter) 3897 Bighorn Road/Unplatted Applicant: Town of Vail, represented by John King ACTION: Tabled to August 21, 2013 MOTION: Kjesbo SECOND: Maio VOTE: 5-0-0 STAFF APPROVALS Lion Square Lodge DRB120577 Joe Final review of a sign application (building identification) 660 Lionshead Place/Lot 1, Vail Lionshead Filing 1 Addition 1 Applicant: Lion Square Lodge Association, represented by Sign Design Pal Residence DRB130073 Warren Final review of an addition (office, master bedroom) 254 Beaver Dam Road/Lot 23, Block 7, Vail Village Filing 1 Applicant: Joseph Pal, represented by Steven Riden, Architect AT&T Temporary Lionshead Cell Site DRB130221 Warren Final review of a minor exterior alteration (cellular on wheels) 350 South Frontage Road West/Lot 1, Block 2, Vail Lionshead Filing 1 Applicant: AT&T, represented by Bill Soards Eagle River Water and Sanitation District DRB130246 Warren Final review of a minor exterior alteration (replace vault) 2437 Garmisch Drive/Lot 12, Block H, Vail Das Schone Filing 2 Applicant: Eage River Water and Sanitation District, represented by Jim Boyd 8/20/2013 Page 3 Paiko Trust Residence DRB130261 Joe Final review of changes to approved plans (railings) 424 Forest Road/Lot 4, Block 1, Vail Village Filing 3 Applicant: Paiko Trust, represented by Tom Bashford of VAg, Inc. Samman Residence DRB130265 Jonathan Final review of a minor exterior alteration (deck replacement) 770 Potato Patch Drive Unit K/Sunburst Filing 3 Applicant: Potato Patch Townhomes HOA, represented by Crossroads Realty Bakalar Residence DRB130266 Jonathan Final review of a minor exterior alteration (repaint) 780 Potato Patch Drive/Lot 17, Block 1, Vail Potato Patch Applicant: Bakalar, John Stephen Revocable Trust, represented by Nedbo Construction Cacuila Residence DRB13268 Jonathan Final review of changes to approved plans (windows, doors) 4512 Timberfalls Court Unit 1102/Unplatted Applicant: Razvan Caciula, represented by Lee Sedota of LMS Construction Frost Townhouses DRB130262 Jonathan Final review of a minor exterior alteration (fence) 5187 Black Gore Drive/Lot 5, Frost Townhouses Applicant: Frost Townhouses HOA, represented by John Fee Azad LLC Residence DRB130263 Joe Final review of a minor exterior alteration (patio) 1635 Golf Terrace Lane/Lot 1, Sunburst Filing 3 Applicant: Vail Golf Course Townhomes HOA, represented by Crossroads Realty Glaser-Creager Residence DRB130264 Joe Final review of a minor exterior alteration (deck) 1645 Golf Terrace Lane/Lot 1, Sunburst Filing 3 Applicant: Vail Golf Course Townhomes HOA, represented by Crossroads Realty Noell Residence DRB130269 Warren Final review of changes to approved plans (shoring, excavation) 1067 Riva Glen/Lot 6, Spraddle Creek Estates Subdivision Applicant: Michael Noell Revocable Trust, represented by Triumph Custom Homes Alpen Chalets DRB130271 Tom T. Final review of a minor exterior alteration (landscaping) 2388 Garmisch Drive/Lot 10, Block G, Vail Das Schone Filing 2 Applicant: Alpen Chalets, represented by Jake Van Beelen Thomas Residence DRB130272 Tom T. Final review of a minor exterior alteration (landscaping) 4027 Lupine Drive/Lot 6, Block 1, Bighorn Subdivision Addition 1 Applicant: Trudy Thomas, represented by Ceres Landscaping Vail Golf Course Townhomes Phase IV DRB130273 Jonathan Final review of a minor exterior alteration (repaint) 1730 Golf Lane/Unplatted Applicant: Vail Golf Course Townhomes Phase IV HOA, represented by Crossroads Realty 8/20/2013 Page 4 Larkspur Restaurant DRB130275 Jonathan Final review of a sign application (freestanding, menu box) 458 Vail Valley Drive/Tract F, Vail Village Filing 5 Applicant: Vail Corporation, represented by Jeffrey Babb Smith Residence DRB130277 Joe Final review of an addition (bay window, deck, windows) 1776 West Gore Creek Drive/Lot 29, Vail Village West Filing 1 Applicant: Horrace J. III and Patricia A. Smith, represented by Snowdon and Hopkins Carey Residence DRB130279 Jonathan Final review of an addition (exercise room) 2785 Bald Mountain Road/Lot 3, Block 1, Vail Village Filing 13 Applicant: Michael and Wendy Carey, represented by Peel/Langenwalter Gore Creek Plaza LLC DRB130280 Jonathan Final review of a minor exterior alteration (reroof) 193 Gore Creek Drive/Lot A, Block 5A, Vail Village Filing 1 Applicant: Gore Creek Plaza LLC, represented by Steve Simonett Mertens Residence DRB130281 Warren Final review of changes to approved plans (repaint) 5114 Grouse Lane/Lot 6, Block 12, Gore Creek Subdivision Applicant: Dave and Jill Mertens, represented by KH Webb Architects Sundial Townhomes DRB130282 Joe Minor exterior alteration (repaint) 5040 Main Gore Place/unplatted Applicant: Sundial Townhomes HOA, represented by Slifer Management Nelson Residence DRB130283 Warren Minor exterior alteration (air conditioner) 710 W. Lionshead Circle Unit 501 (Vail Spa)/Lot 1, Block 2, Vail Lionshead Filing 3 Applicant Judi and Barry Nelson Shay Residence DRB130284 Jonathan Final review of a minor exterior alteration (repaint) 4545 Bighorn Road/Lot 5, Bighorn Subdivision Addition 3 Applicant: Jennifer Shay Vail Commons DRB130288 Tom T. Final review of a minor exterior alteration (landscaping) 2090 Zermatt Lane/Vail Das Schone Filing 3 Applicant: Vail Commons Home Owners Association, represented by Ceres Landscaping Hurtt Residence DRB130289 Tom T. Final review of a minor exterior alteration (landscaping) 272 West Meadow Drive Unit A/Lot 9, Vail Village Filing 2 Applicant: Maryan F Hurtt GST Exempt Trust, represented by Ceres Landscaping McIlvain Residence DRB130290 Tom T. Final review of a minor exterior alteration (landscaping) 4800 Meadow Drive/Unplatted Applicant: Marian and Ashton McIlvain, represented by Ceres Landscaping 8/20/2013 Page 5 Bouvier Residence DRB130291 Tom T. Final review of a minor exterior alteration (landscaping) 893 Red Sandstone Circle/Lot 3, Block 3, Vail Village Filing 9 Applicant: Daniel Bouvier, represented by Ceres Landscaping Glenn Residence DRB130292 Tom T. Final review of a minor exterior alteration (landscaping) 5116 Main Gore Drive/Lot 1, Block 2, Bighorn Subdivision Addition 5 Applicant: Jim Glenn, represented by Stevens Home Care O2 Retail Shop DRB130303 Joe Final review of a sign application (business identification) 242 East Meadow Drive Unit C1 (akaC101)/Lot B, Block 5, Vail Village Filing 1 Applicant: Craig Cohn BDB Holdings LTD Residence OTC13-0013 JRM Final review of a minor exterior alteration (windows) 1245 Westhaven Circle Unit B/Lot 45, Glen Lyon Subdivision Applicant: BDB Holdings LTD, represented by Bill Jaspersen Vail Clinic Inc. DRB130319 David Final review of a minor exterior alteration (repaint stucco) 181 West Meadow Drive/Lot E & F, Vail Village Filing 2 Applicant: Vail Clinic Inc, represented by Ryan Magill The applications and information about the proposals are available for public inspection during regular office hours in the project planner’s office, located at the Town of Vail Community Development Department, 75 South Frontage Road. Please call 479-2138 for information. Sign language interpretation available upon request with 24 hour notification. Please call 479-2356, Telephone for the Hearing Impaired, for information. 8/20/2013 Page 1 PLANNING AND ENVIRONMENTAL COMMISSION August 12, 2013 at 1:00pm TOWN COUNCIL CHAMBERS / PUBLIC WELCOME 75 S. Frontage Road - Vail, Colorado, 81657 MEMBERS PRESENT MEMBERS ABSENT Bill Pierce Susan Bird Henry Pratt Michael Kurz Luke Cartin John Rediker Pam Hopkins Site Visit: There were no site visits 20 minutes 1. A request for the review of variances from Section 12-7B-15, Site Coverage, Vail Town Code, pursuant to Chapter 12-17, Variances, Vail Town Code, to allow for construction of additions in excess of the prescribed site coverage, located at 227 Wall Street/Lot 1, A Subdivision of Lot A and Part of Lot C, Block 5C, Vail Village Filing 1, and setting forth details in regard thereto. (PEC130022) Applicant: Gorsuch Ranch Family Partnership, LLP, represented by Suman Architects Planner: Joe Batcheller ACTION: Approved MOTION: Kurz SECOND: Cartin VOTE: 6-0-0 Joe Batcheller gave a presentation per the staff memorandum. Commissioner Kurz inquired as to the land uses on the various floor of the Hong Kong and Wall Street Buildings. The applicant had no addition presentation. There was no public comment. The Commissioners did not have any questions or comments. 30 minutes 2. A request for the review of amendments to a conditional use permit for a “public and private parks and active outdoor recreation areas, facilities and uses”, pursuant to Section 12-16-10, Amendment Procedures, Vail Town Code, to allow for the construction of various improvements at the Ford Park Gerald R. Ford Amphitheater social courtyard and box office, located at 540 South Frontage Road East/Unplatted, and setting forth details in regard thereto. (PEC130024) Applicants: Vail Valley Foundation, represented by Zehren & Associates Planner: George Ruther ACTION: Motion for approval with condition(s) failed. MOTION: Kurz SECOND: Pratt VOTE: 2-4-0 (Rediker, Hopkins, Cartin, and Pierce opposed) CONDITION(S): 1. This conditional use permit approval is contingent upon the applicant obtaining Town of Vail approval of an associated design review applications (PRJ13-0389). 8/20/2013 Page 2 2. The Town of Vail, as owner of the property, through the execution of a lease agreement, shall cause the subject improvements approved by the PEC to be operated and managed consistent with the conditions of this approval. Failure by the Town of Vail to operate the subject improvements in accordance with this approval shall be considered a violation of the Vail Town Code (Section 1-4-1, General Penalty, Vail Town Code, and Section 12-3-9, Compliance, Violations; Penalties). 3. The Town of Vail and the applicant shall mutually agree to amendments to the existing Amphitheater Lease to include provisions for public access to the restrooms located within the box office building when the amphitheater is not being used for performances. Said amendments shall be made, and the lease agreement fully executed, prior to the issuance of a building permit for any improvements associated with this development application approval (PEC13-0024). 4. The signs displayed on the illustrative plan set is for illustration only. No signs are approved as part of this application (PEC13-0024). The applicant shall submit a complete design review application to the Community Development Department for review and approval prior to the installation of any sign. 5. Prior to the issuance of a building permit, the applicant shall return to the Planning and Environmental Commission for review and approval of a design that address access to the public restrooms while prohibiting access to the amphitheater. George Ruther gave a presentation per the staff memorandum. He spoke to the background and process with regard to this application. Commissioner Pierce inquired as to why the application was before the Commission while there was an overall revisiting of the Master Plan underway. George Ruther explained the conversations around timing and the support of the concept by the community. He highlighted that there were no significant changes proposed for this area which would affect the application being presented today. Pedro Campos, Zehren and Associates, representing the applicant, gave a presentation on the plans provided in the Commission packet materials. He discussed the covered fabric structure, landscaping, circulation, function, etc. Commissioner Kurz inquired as to the height of the existing truss architectural feature. Pedro Campos stated that it was approximately 30 feet. He used an image from the presentation to depict the changes. The new roof structure truss would be approximately 35 feet in height. Commissioner Hopkins inquired as to whether or not the existing architectural truss elements could be used in the new social courtyard structure. Pedro Campos explained that after examination by the team this would not be possible. Commissioner Kurz asked what the diameter of the aperture was. Pedro Campos explained that it was 16 feet in diameter. 8/20/2013 Page 3 Commissioner Pratt asked Mr. Campos to explain the arrival sequence for a guest starting with picking up of tickets. Pedro Campos used an exhibit from the presentation to describe the arrival sequence. Commissioner Cartin asked for some clarification. Pedro Campos described the social plaza as the new lobby for the amphitheater. Commissioner Hopkins inquired if a rain analysis had been done to predict the impacts of the top aperture and the 14-foot openings. Pedro Campos spoke to the thought that has gone into the design for rain, snow, and light. He added that the structure was not designed to provide complete protection. Commissioner Cartin inquired as tot eh color of the material and posts. Pedro Campos spoke to the translucent nature of the cream colored fabric and the loss of the light transmittance. Commissioner Rediker asked why there was a hole at the top. Pedro Campos explained that it was for light. Commissioner Pierce inquired as to whether or not there were new restrooms. He also inquired as to restroom access. Pedro Campos explained that there were no new restrooms, and how they would be accessed. Commissioner Pierce stated his difficulty in moving forward on the application when the next item on the agenda was a request for the review and adoption of revisions to the Ford Park Master Plan. He felt that there could be synergies found in the Master Plan revisions. He added a concern regarding the introduction of yet another architectural style. Commissioner Kurz spoke to his view of the application and the lower bench always being of a cultural nature. He was supportive of the application. Commissioner Hopkins spoke to the impacts of guests arriving for the lawn seats in advance of performances with “stuff” and getting access to the will call window for tickets. She added that the changes made to the amphitheater in the first phase have had a positive impact and she is concerned that some of what is being proposed and potential negative impacts. She stated her disagreement with staff that the proposal will have no impact to the architecture. She felt that proposal would have a major impact to the amphitheater and the park overall. Commissioner Cartin agreed with Commissioner Pierce’s comments regarding the timing, but he stated his understanding of why the request was being made at this point. He pointed out that it appears there would be three locations potentially selling food and drinks (VRD, Betty Ford Alpine Gardens school house, and the amphitheater). He spoke to several concerns with the architecture of the structure and its relationship to the existing structure. He asked Pedro Campos to speak to the compatibility. Pedro Campos spoke to the design work that had gone into the plan. He spoke to the models that were prepared and the heavy and bulky appearance of other options using solid roofs, etc. 8/20/2013 Page 4 David Baum, Zehren and Associates, representing the applicant, spoke to the previous designs which included tinsel structures. Commissioner Pratt stated he felt the proposal was a huge improvement over the previous design. It is a unique element at the entry. He added that the success of the area will be a great landscaping plan. He feels that the restroom access has not been solved. Another element of success will be the programming of the space when there is not an event in the amphitheater. He feels as though the cart is before the horse with regard to the Master Plan amendments being explored. Commissioner Rediker stated he felt that the changes were a significant improvement. He spoke to the Master Plan language stating that any new roof structures should not dominate the park. He was not sold on the need to have the covered area. He stated that he felt the proposal was in conflict with the Master Plan language. 60 minutes 3. A request for a recommendation to the Vail Town Council on the adoption of the 2013 Gerald R. Ford Park Master Plan, an assemblage of the 1985 Ford Park Master Plan, the 1997 Ford Park Management Plan, and the 2012 Ford Park Management Plan Amendment, located at 530, 540, and 580 South Frontage Road East/Unplatted, and setting forth details in regard thereto. (PEC130012) Applicant: Town of Vail Planner: George Ruther ACTION: Table to August 26, 2013 MOTION: Kurz SECOND: Rediker VOTE: 6-0-0 George Ruther gave a presentation per the staff memorandum. He highlighted the history of the application. He spoke to the additional information that was received with regard to the Betty Ford Alpine Garden facility preferred location. Tom Braun, Braun and Associates, representing the applicant gave a presentation in which responses were provided to previous questions and feedback was requested. Commissioner Pratt offered a suggestion regarding how to amend the Master Plan language to encourage cooperation between lease holders. He suggested that lease agreements could include language for cooperation. Commissioner Pierce stated that the boundaries need to disappear. Commissioner Hopkins gave an example that the athletic concessions could be open during amphitheater events to provide an opportunity for food. Commissioner Cartin stated the positives of boundaries in the park. It allows for distinctive spaces. Jim Lamont, Vail Village Homeowners, suggested that the Master Plan include a provision requiring multi-purpose/use structures. He suggested the tennis center be bought back by the Town so that it cold become a multi-purpose/use structure in the future. Commissioner Cartin asked his fellow Commissioners for their thoughts on the need for matching architecture. Commissioner Pratt spoke to the fact that diversity is what makes it interesting. They do not need to all match. 8/20/2013 Page 5 Commissioner Pierce spoke to the need for a greater relationship between structures when they are in close proximity to each other. Commissioner Kurz spoke to the need for the Nature Center to be removed as it is an eyesore. He added that the functions could occur elsewhere. Commissioner Pratt believes the structure does serve a purpose and may need to be improved or replaced and include restrooms. He added that there should be some minimal service parking for the Nature Center. Jim Lamont spoke to the initial intent of keeping the Nature Center and the surrounding area natural and undeveloped. He spoke to a community center that was designed for Ford Park in 1973 or 1974. He suggested that the form proposed for the Social Courtyard may be applicable to other locations within the park. He added a comment about the Transportation Master Plan is the Ford Park bridge. Commissioner Kurz spoke to the parking lot not being a great site for concerts. He suggested that the amphitheater should be used as a winter venue. He understands the Vail Valley Foundation does not permit access. Jack Hunn, representing the Vail Valley Foundation, spoke to the practical difficulty of using the amphitheater as there is no heat in the restrooms and other buildings. Additionally the lawn would contain snow and the temperatures under the roof can be frigid. Commissioner Hopkins suggested the use of the ball fields for special events. Are the athletic field buildings heated? Commissioner Rediker likes the idea of multi-use buildings ad eliminating new construction for the lower bench. He inquired as to the space adjacent to the Wren. Commissioner Cartin spoke to the Tennis Center being and ideal place for a larger multi-use building. Close to parking, sense of interest, utilities available, combines multiple uses. Commissioners Pratt and Pierce supported this concept. Commissioner Pratt suggested that good ideas should not be precluded in the future, such as an aquatic center, etc. He added that the parking lot should be identified as an underutilized part of the park. Commissioner Pierce suggested it would be beneficial to have a presentation from the VRD on the programming of the park and the use of the Tennis Center Building. Several Commission members felt it would be beneficial to hear from the VRD. Jim Lamont suggested that an aquatic therapy center is what this community deserves. It would serve the residents, guests, and medical rehabilitation. Commissioner Hopkins asked where it would go. Jim Lamont spoke to the need to think beyond Ford Park for some of these uses. Commissioner Cartin spoke to the natural area preservation zone as being an ideal location for stream improvements and enhancements. 8/20/2013 Page 6 Commissioner Rediker suggested the need for mandatory language to be included within the goals and action statements regarding the stream health and improvement. Tom Braun went through the goal and objective statements. Commissioner Rediker suggested that the preservation and protection of open space should be included in Goal 1. Encourage underdevelopment verses over development. He added that statements encouraging the use of environmental and recycled materials should be included. Commissioner Cartin suggested switching the order of Goals 3 and 4 as it would flow better. Commissioner Pierce reiterated that the VRD needs to be invited to a public hearing to hear if changes that are being proposed will work for them. Commissioner Pratt spoke to his belief that there are incompatible uses within the park, such as sports event noise when a concert is occurring. Don’t we want to try and improve the relationships between uses in a goal statement. Commissioner Cartin spoke to the need to align needs with all lease holders and the town. For example restrooms are not needed everywhere. Commissioner Kurz stated that Goal 6 may be the location to speak to harmony, cooperation, maximization of programming for residents. Commissioner Pratt agreed that Goal 6 could be common and state that we are all working together for the benefit of all residents and guests (work together). Maybe there are no action steps on this goal. 30 minutes 4. I-70 Interchange and Crossing Study Introduction. A review of past Vail Transportation Master Planning efforts specifically with regards to improvements to the I-70 Interchanges and a potential new I-70 underpass. Presenter: Tom Kassmel, Town Engineer This item was rescheduled to the August 26, 2013 public hearing due to the length of the meeting. 5. A request for the review of a variance from Section 12-6E-8, Density Control, Vail Town Code, pursuant to Chapter 12-17, Variances, Vail Town Code, to allow for an increase in dwelling units per acre to facilitate the construction of two single-family residences, located at 1183 and 1191 Casolar Del Norte Drive/Lots 4 and 5, Casolar Vail, and setting forth details in regard thereto. (PEC130010) Applicant: Todger Anderson, represented by Tom Braun Planner: Warren Campbell ACTION: Table to September 9, 2013 MOTION: Cartin SECOND: Rediker VOTE: 6-0-0 6. A request for a recommendation to the Vail Town Council on a major amendment to Special Development District No. 6, Vail Village Inn, pursuant to Section 12-9A-10, Amendment Procedures, Vail Town Code, to allow for an addition to an existing dwelling unit, located at 16 Vail Road, (The Sebastian)/Part of Lots M, N, and O, Block 5D, Vail Village Filing 1, and setting forth details in regard thereto. (PEC130021) Applicant: AMPH, LLC, represented by Mauriello Planning Group Planner: Warren Campbell 8/20/2013 Page 7 ACTION: Table to August 26, 2013 MOTION: Catin SECOND: Rediker VOTE: 6-0-0 7. Approval of July 22, 2013 minutes MOTION: Cartin SECOND: Kurz VOTE: 6-0-0 8. Information Update 9. Adjournment MOTION: Cartin SECOND: Pratt VOTE: 6-0-0 The applications and information about the proposals are available for public inspection during regular office hours at the Town of Vail Community Development Department, 75 South Frontage Road. The public is invited to attend the project orientation and the site visits that precede the public hearing in the Town of Vail Community Development Department. Times and order of items are approximate, subject to change, and cannot be relied upon to determine at what time the Planning and Environmental Commission will consider an item. Please call (970) 479-2138 for additional information. Sign language interpretation is available upon request with 24-hour notification. Please call (970) 479-2356, Telephone for the Hearing Impaired, for information. Community Development Department Published August 9, 2013 in the Vail Daily. 8/20/2013 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: August 20, 2013 ITEM/TOPIC: Vision for the US Open 2014-2017 PRESENTER(S): Representatives from Burton, Highline Sports & Entertainment and Vail Resorts ACTION REQUESTED OF COUNCIL: Listen to the presentation, ask questions and provide feedback. BACKGROUND: Presenters will review for the Town Council and the community an overview of the 2013 US Open, Vision and Long Term Goals and Objectives beyond 2014 as well as additional elements planned for each of those years. ATTACHMENTS: USO Presentation 8/20/2013 Vision for the US Open 2014-2017 Presented by Burton Snowboards August 20, 2013 8/20/2013 2 •OnèAofAthèAtopAthrèèAdaysAèvèrAinAVailAMountain’sA 50 year history •An Estimated 91,000 Vail Visitors •Town of Vail Lodging at 97% capacity •1,000 hrs. of TV/175 broadcast territories and 3,457,703,515 potential households •Over 56,000 hrs. of webcast consumed/270,000 viewing sessions •USO generated coverage in 800+ stories •Over 150 unique US Open posts via Facebook, Twitter and Instagram OVERVIEW: Most Successful USO to Date 2013 US Open 8/20/2013 3 •To create a successful and long standing partnership between Burton, Vail Mountain and the Town of Vail in which the USO is an integral part of the fabric of Vail and becomes one of the main economic drivers for TOV and its many local businesses for years to come. •To establish the USO as THEpreeminent winter sports event and set the gold standard for winter events globally. •To grow the Open in a sustainable way that ensures an annual world class experience for the riders, sponsors, Vail visitors and locals alike. Burton US Open VISION 8/20/2013 4 2014 –2017 •Extended lodging window = more Vail room nights •Increased sales for Vail merchants •Increase in TOV tax revenues year after year •Increased crowds for both for in town and on- snow activities •Increase in TOV parking revenue •Increased global media exposure •Increased marketing and promotion US Open Vision Long Term Goals and Objectives 8/20/2013 5 •IN TOWN OF VAIL: SOLARIS •Olympic celebration (Wed night) •Concerts on Fri and Sat night •Awards -Trophy presentation immediately before the concerts (champagne ceremony on snow immediately after competitions) •“ presA llADayACafè”AallAagès,AbèvA tent, big screen, live feed, DJ/music, family zone, retail pop- up store, re-thought sponsor presence 2014 US Open VISION 8/20/2013 6 •IN TOWN: ARABELLE/LIONSHEAD •Big screen on snow (visible from Tavern, Garfinkèl’sAandAEaglèABahnAGondola)A- live event feed •Riglet –on snow at Eagle Bahn Gondola •Official USO celebration hubs at Garfinkèl’sAandAthèATavèrnA–live event feed/USO branding and more •LOCAL OUTREACH/OTHER TOV ACTIVATIONS •Expansion of Après All Day local business program •Retail –continue to build on current retail relationships. Enhance the activities/activations at the Vail Burton stores. •Focus on reaching out to the local ski/snowboard community •Party at Dobson on Sat night 2014 US Open VISION 8/20/2013 7 •INTERNATIONAL/NATIONAL/REGIONAL OUTREACH •Broadcast •Minimum 5 hours live and 1.5 hours of highlights on FS2 (MènA&AWomèn’sAfinals,A:30AminAHPAhighlights,A:30AminASSA highlights, :30 min lifestyle) •International live feed of Mèn’sAandAWomèn’sAfinalsAandA distribution of the HP and SS highlights shows and lifestyle show. •Projected 175+ territories and 3+billion potential HH •Marketing/Promo –greater push into Colorado markets, outreach to key markets that have direct flights to Eagle and to other priority Vail markets. •COMPETITION/ON HILL: •Day time HP and SS events (pushed as late in the day as possible) •Smaller Finals –10 men/6 women •VIP/Rider Tent –enhanced VIP and rider experiences •Branding/structures –enhanced venue branding and branded structures VISION 2014 US Open 8/20/2013 8 •INTOWN: SOLARIS/LIONSHEAD/LOCAL OUTREACH •Continue to build on the success of the concerts in Solaris •Look at potential for VIP after party •Continue to build upon Vail business relations •Continue to build upon Vail outreach •MEDIA AND MARKETING •Enhanced media package, greater domestic and international exposure for the event and Vail •Continue to build on marketing programs aimed at Vail target markets •COMPETITION/ON HILL •Consider the need/potential for a night event (HP and/or SS) •Greater integration of live music/DJ into the venues •Bleachers (from 2015 Alpine WC) at bottom of SS •USO Burton Mountain Experience –create a public facing experience/fly away packages with local lodging partners 2015 US Open VISION 8/20/2013 9 •2016 •Continue to build upon local Vail business relations •Continue to build upon Vail outreach •Increased local and international exposure for the Event and TOV •Consider major concert at Ford Park •Big party at Dobson •Sponsor Village enhancements •VIP suites/VIP programs •2017 •Consider an Exhibition Event (i.e. rail jam) •Tie it all together and have the most successful US Open ever! 2016/2017 US Open VISION 8/20/2013 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: August 20, 2013 ITEM/TOPIC: Vail Resorts Marketing Strategy Update PRESENTER(S): Davy Ratchford ACTION REQUESTED OF COUNCIL: Listen to the presentation, ask questions and provide feedback. BACKGROUND: Vail Resorts will present to the Town Council and the community an overview of last ski season, summer plans for 2013 and beyond, and focus areas for the upcoming ski season. ATTACHMENTS: VR Marketing Strategy 8/20/2013 Town Council Meeting August 2013 8/20/2013 RESULTS FY 13 Season Overview •Lack of snow pre-Dec 20 was a major issue •50th anniversary events were well-executed and attended •Great year for Vail Ski & Snowboard School •BurtonAUSAOpenASnowboardingAChampionships’AfirstAyearAinAVailAresultedAinA lodging/town at capacity. •Guest Satisfaction and Net Promoter Scores returned to FY 11 levels •Food and Beverage had a fantastic year –10tha major success •Great growth in YoYDestination and International Skier Visits •Mexico and Brazil •The Vail brand continues to have the best penetration in North America 8/20/2013 •“GettingAComfortableAWithAtheANewAVail,”AbyABillAPennington,ANew York Times, March 3, 2013: •Most emailed story on the Travel section website; third most emailed story on the entire nytimes.com site •Print reach: 4,784,000. Online reach: 30,695,000 •Sunday travel section ad equivalency of approximately $20,000+. •“Vail’sASecretASauce…AFuture-ProofingALuxuryAResorts,”AbyAJenieceAPettitt,ABloombergATVAandABloomberg.com/TV,A Feb. 19, 2013 •15.4M+ monthly visitors. Broadcast reach of 310M households worldwide and growing •“SkiAVacationADestinationAGuide…AVail,A merica’sABiggestASkiAResort,”AbyALarryAOlmsted,AForbes.com,ANov.A20,A 2012 •18M+ monthly unique visitors •“SkiADealsAandAOtherAWinterAWonderlands,”ANew York Post, Nov. 30, 2012 •Daily print readership: 2,107,704 •“TopA10ASkiAResortsAforAtheAWholeAFamily,”AMSN.com,AbyACraiABower,AJanuaryA2013 •3,917,000 unique monthly visitors •“TakingAtheAkidsAforAaAfamilyAreunionAonAsnow,”AFoxNews.com,AbyAEileenAOgintz,AMarchA15,A2013 •27M+ unique monthly visitors, 960M+ monthly page views PRRESULTS Notable Coverage Highlights 8/20/2013 Vail: Colorado’s famous ski resort turns 50 “Vail is consistently ranked as one of the top five ski resorts in North America… Unlike some resorts that appeal to the steep and deep crowd, what makes Vail so popular seems to be that it caters to everyone – even the non-skier.” “Vail’s season-long celebration of its 50th anniversary kicks off today with the launch of a 10-passenger high-speed gondola that features heated, cushioned seats and Wi-Fi. Festivities continue with a birthday celebration Dev. 15 and the Burton US Open Snowboarding Championships from Feb. 25 to March 2.” “I'm 87 now, and I don't ski like I used to. But I still get my powder days, and I enjoy every turn. Every time I go to Vail, I can't believe what I'm seeing. I never could have dreamed that Vail would become what it is today, but Pete imagined it all along." “It makes a lot of sense to start with Vail, Colorado, since it is the largest resort in the country, usually the most visited US ski resort, and generally excels at almost every element you could want in a ski vacation…” “ Nothing says “happy anniversary” quite like a super-speedy gondola ride. In honor of its 50th anniversary this season, Vail is debuting One, a truly one-of-a-kind gondola that travels at a speed of 1,200 feet per minute. The comfy ride –the cabins seat 10 passengers, boast Wi-Fi and cushioned, heated seats –whisks skiers from Vail Village to mid-Vail in 7 ½ minutes.” When the United States Army veterans Pete Seibert and Earl Eaton hiked up an unnamed Colorado mountain in 1957 in search of good ski terrain, they discovered the vast potential of what would become Vail, now one of the country’s biggest and best- known resorts. Fifty years after first cranking up its lifts, Vail celebrates its golden anniversary this winter with a packed slate of events… 8/20/2013 “As we look to the future progression of the US Open, I feel that Vail offers us the ideal venue to host the event,” Carpenter said. “Vail is an incredible mountain and has been my snowboarding home-away-from-home for over 20 years. I have no doubt that the US Open at Vail will only grow in its legacy as the premier rider-driven event in the world.” “Fifty years later the resort can attract 1.7 million people to its slopes per season, and it is a seven-and-one-half-minute ascent up the mountain in the resort’s new 10-person gondola, equipped with heated seats and Wi-Fi access. Steps from the top of the gondola, one dining choice of several is a restaurant in which guests exchange ski boots for slippers before looking over a menu that includes things like hazelnut and ginger buffalo Carpaccio and selections from a 2,200-bottle on-site wine cellar.” “The best snowboarders in the world are gathering in Vail this week as the Burton US Open moves west after 30 years in Vermont. Vail’s debut with the nation’s longest-running snowboard competition features 120 athletes, from the next-generation up-and-comers to well-known veterans.” “But since earlier this winter, visitors to Vail, Colorado can now ride in high-tech style and keep warm the whole way up, thanks to a new state-of-the-art gondola system at the heart of the resort’s sprawling network of ski trails, which makes getting to the center of the action a relaxing, climate-controlled ride.” “As part of Vail’s 50thanniversary celebration, Vail Resorts is welcoming a new gondola. The state-of-the-art transport system is decked out with heated seats and Wi-Fi. Moving 1,200 feet per minute, it’s also the fastest gondola of its type in the world.” “Still, a trip to Vail has few rivals, whether you spend the day scampering over more than 5,000 skiable acres, relaxing in a dozen spas or taking in some of the best shopping west of New York City. “ 8/20/2013 Summer on Vail Mountain: 2013 and Beyond 8/20/2013 Current Situation •Adventure Ridge activities for both kids and adults: •Independent or guided hiking and mountain biking, horseback tours, pony rides, disc golf, bungee trampoline, climbing wall, slackline course, Dino Dig, Nature Discovery Center, Friday Afternoon Club •A range of on-mountain dining and event venues: •Talon’sADeck,ABistroAFourteen,AGameACreek,AtheAWeddingADeck,AtheA MarketplaceAatAEagle’sANestA 8/20/2013 New for Summer 2013 •New Adventure Ridge activities: •Four-line 1,200-foot zip line, adjacent to the existing winter tubing hill down to the base of the Little Eagle Lift (#15) *Winter zip line operations TBD •Two aerial challenge courses, each with beginner, intermediate and advanced features •Kids zip line •Low ropes course geared toward younger kids •Still relatively new guided hiking and mountain biking tours (late 2012) •Summer operation of Gondola One for scenic rides and bike hauls •New event venue: •The 10th 8/20/2013 What to Anticipate for Summer 2014 •New Adventure Ridge activities*: •Summer tubing, at existing winter tubing hill and lift •New permanent climbing wallwith approximately 20 routes •*Pending final U.S. Forest Service approvals •Construction in progress for Epic Discovery*: •Forest flyers •Canopy tours •Discovery zones •Developing a user-friendly trail system • ndAmore:A *Pending final U.S. Forest Service approvals 8/20/2013 Timeline to Epic Discovery Summer 2013 Winter2013- 2014 Summer 2014 Winter 2014- 2015 Summer 2015 ACTIVITIES •Independent or guided hiking and mountain biking •Horseback tours •Pony rides •Disc golf •Bungee trampoline •Climbing wall •Slackline course •Dino Dig •Nature Discovery Center •Friday Afternoon Club LATE SUMMER •Four-line zip line •Aerial challenge courses •Kids zip line •Low ropes course ACTIVITIES •Winter tubing •Kids snowmobiling •Four-linezip line TBD ACTIVITIES Summer 2013 activities+ •Summer tubing •New climbing wall CONSTRUCTIONOF EPIC DISCOVERY AND NEW DECK AT E GLE’SANEXT ACTIVITIES Winter 2013-2014 activities + •New climbing wall TBD ACTIVITIES Previously existing activities + FULLY OPERATIONAL EPIC DISCOVERY: •Forest flyers •Canopy tours •Discovery zones •Developing a user- friendly trail system • ndAmore…A 8/20/2013 FY 14 Focus Areas 8/20/2013 FY 14: CHALLENGE /OPPORTUNITY / FOCUS Challenge chieveA“aAlot”AofAskierAvisits Opportunity •LeverageAVail’sAsuperiorAbrandAdesirability •Develop specific strategies using CRM in target markets Focus Areas •Early Season –Opening and First Two Weeks of December •Drive Off-Peak (including Mid-Week) •Focus on the Destination Skier Visits in Recapture Markets -CRM •Continued development of Latin markets •Toronto •Advanced Purchases •New lifts –Chair 4 replacement •Vail Brand –What’sAnext? 8/20/2013 FY 14: IDENTIFYING OFF-PEAK PERIODS –CALENDAR ANALYSIS Thursday,11/28/13–Thanksgiving 12/2 –12/20 -Off Peak 1 Saturday 12/21/13 –Wednesday 1/1/14 –NYC Public Schools Winter Break Wednesday 12/25/13 –Christmas Day Wednesday 1/1/14 –New Years Day 1/6 –1/17 –Off Peak 2 Monday 1/20/14 –Martin Luther King Day 1/21 –2/14 –Off Peak 3 Sunday 2/2/14 –Groundhog Day Friday 2/14/14 –Valentine’sADay Monday 2/17/14 –Presidents’ADay Saturday 2/15 –Thursday 2/20 –NYC Public Schools Mid-Winter Recess 2/21 –3/8 –Off Peak 4 Tuesday March 4 –Mardi Gras Saturday 3/8/14 –Sunday 3/16/14 –Dallas Independent School District Spring Break Monday 3/17/14 –St.APatrick’sADay Sunday 4/13 –4/20 –Semana Santa Saturday 4/12 –Tuesday 4/22 –NYC public schools Spring Break Sunday 4/20/14 –Easter Sunday Sunday 4/20/14 –Vail Mountain Closing Day Monday 4/21 –Sunday 4/27 –Semana Pasqua 8/20/2013 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: August 20, 2013 ITEM/TOPIC: Vail America Days 2013 PRESENTER(S): Sonny Kiersten, CSE Member ACTION REQUESTED OF COUNCIL: Listen to the presentation, ask questions and provide feedback. BACKGROUND: Town Council requested a discussion with CSE regarding Vail America Days 2013. CSE listened to the recap from the event promoter at the August 7 meeting as well as input from the community and a Solaris representative which are outlined in the attached memo. ATTACHMENTS: VAD Memorandum 8/20/2013 To: Vail Town Council From: Commission on Special Events Date: August 20, 2013 Subject: 2013 Vail America Days Review Vail America Days 2013: Summary of Event Review Mission and Program: The CSE’s goal in re-inventing Vail America Days was to keep people in Vail throughout the 4- day weekend by providing a festival atmosphere of activities appealing to a large variety of interests. The CSE recognizes that their role in this event differs from most of the others that they support in that the Town of Vail is not just a “sponsor,” but actually owns the event. Highline was chosen as the new producer and delivered a more professional parade, as well as a strong program of entertainment throughout the day of July 4th, which was successful in keeping people in town. In addition to the parade and the fireworks, a full spate of ancillary activities was bundled in the marketing efforts and included but was not limited to BRAVO! Vail concerts including the ever popular Patriotic Concert on the 4th, Vail Jazz Foundation kick-off of Jazz at Vail Square on the 4th, Lacrosse, entertainment throughout the weekend in Solaris Plaza, Children’s entertainment zones, a Pancake Breakfast at the Chapel and the Vail Farmers’ Market on Sunday. The event was fully debriefed by the Event Review Committee (ERC), and reviewed by the CSE at their August meeting, where public input was encouraged. Feedback and Consensus:  3 days of programming for Vail America Days was too much. The CSE is in full agreement that the day of the 4th of July was highly successful, but that our guests and residents prefer to expand their activities throughout an entire weekend and enjoy the multiple activities that Vail has to offer, including biking, hiking, shopping and “doing their own thing.”  Parade: o 50th Theme inspired strong participation and creativity o Best ever, strong floats, much improved flow o Largest number of entries- (78 )- consensus that it should be capped somewhere between 50 and 60 entries to keep the length under two hours. o Candy still an issue, from both a safety and clean up perspective  Children’s Activity Zones in Gore Creek Promenade and the Lionshead Mall were a “hit.”  Solaris “Beer Garden” was a strong addition to the holiday, but wore thin over 3 days. 8/20/2013 Town of Vail Page 2  Fireworks: Mixed reviews on the Close Proximity type of fireworks. o Traditional vs. intimate. Strong opinions on both sides. o Show in the village was successful in bringing people back into the village in the evening and enjoying the intimate atmosphere. Less viewing options and the smaller scale were disappointing to some; others enjoyed the intimacy of the village and the intensity of color. o CSE members support the environmental benefits and the ability to “go on with the show” in spite of potential fire bans. o General agreement that the fireworks should be a bigger show, whichever type of fireworks is chosen. o Most expensive component of the event. The display was paid for last year, and the contract extended to this year, they were therefore “free” to the producer and the budget will need to account for that additional expense in 2014. (This year’s fireworks display cost $35,000.) Solaris Input: Public comments from Jon Boord, Solaris Plaza Manager, who stated that he represents Solaris management, owners and tenants, and the commercial entities that are within the Plaza. Boord stated the following:  Fireworks were appropriate use of sound & light and there were no negative comments from Solaris tenants.  4 days was “too much noise,” noting that the attendance got smaller and smaller over the weekend. There were multiple complaints from owners and tenants.  Sponsor conflicts: Placement within the plaza of competing restaurants who were grilling directly in front of Bol’s patio, as well as advertisement and banner placements from direct competitors.  The plaza is showing a lot of “wear and tear,” and sustained a fair bit of damage over the weekend. People were standing on every surface and climbing into the “fire pit,” damaging the interior. He noted that the security personnel seemed to be tasked only with protecting the alcohol barrier and that they should be more proactive in monitoring behavior that causes actual damage.  Expressing that there were some “bumps” in the communication with Highline, they did not know what to expect. They feel a need to know in advance what is going to be set-up.  Commenting on the over-use of the plaza, he noted that their competitors use as advertisement, “Don’t buy there, it’s a circus!”  Solaris has put in a request to reserve July 4th as one of their “15 days” next year and produce an event themselves in a manner that would better serve the interests of their tenants, residents and businesses. The Numbers:  Estimated attendance of 55,000+, based on photos, crowd estimates, parking counts, vendor feedback and food and beverage sales.  Budget: o Total event budget: $162,039 o CSE funds: $71,500 (includes fireworks contract carry-over from 2012) o Profit and loss: Loss of $41,837 without an agency fee o Funding utilization: Offset budget expenses o Extensive in-kind sponsorship provided by Town of Vail o Cash sponsorship: $20,846  Remarking that “Highline was the only entity in the Town of Vail that lost money on the 4th of July,” James Deighan stated that they cannot produce the event next year unless the 8/20/2013 Town of Vail Page 3 event is fully funded. The estimated “gap” exceeds $50,000, without including the fireworks, which were already funded from last year’s hold over contract. Next Year: There is consensus among the CSE that the festival concept is attractive to our guests, and offers a strong marketing tool. Recognizing that the event was “over-programmed” this year, the focus on the 4th of July, 2014 will be to provide a single full day of celebratory activities, including the parade, afternoon and evening music and entertainment venue, kids activities, an expanded fireworks display, with possibly a headliner concert on Saturday evening. 8/20/2013 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: August 20, 2013 ITEM/TOPIC: Northwest Colorado Council of Governments and the Water Quality and Quantity Committee PRESENTER(S): Liz Mullen and Tori Jarvis, Northwest Colorado Council of Governments (NWCCOG) ACTION REQUESTED OF COUNCIL: Listen to the presentation, ask questions and provide feedback. ATTACHMENTS: NWCCOG Water Quality and Quantity Fact Sheet NWCCOG Brochure 8/20/2013 1 The Water Quality and Quantity Committee (QQ) comprises municipalities, counties, water and sanitation districts, and conservancy districts in the headwaters region of Colorado located in Grand, Summit, Eagle, Pitkin, Park and Gunnison counties. The Colorado River Conservation District is also a QQ member. The Board is made up of elected and appointed officials from member jurisdictions. QQ’s purpose is to facilitate and augment the efforts of member jurisdictions to protect and enhance the region’s water quality while encouraging its responsible use for the good of Colorado citizens and the environment. QQ monitors water development activities and participates in legislative and administrative proceedings that affect water quality or quantity in the basin of origin. QQ Committee meetings operate as a forum for policy formulation and strategic decision-making by QQ Committee members. QQ staff provides members with legislative monitoring, water quality information, litigation and rulemaking support, transmountain diversion oversight, and related technical assistance to further intergovernmental cooperation, and increase political clout with state and federal agencies. Day-to-day aspects of the QQ program are administered through a contract for services staffed by Barbara Green, Lane Wyatt, and Torie Jarvis. Together, they offer a combination of legal, public policy, lobbying and environmental engineering skills to the membership. CURRENT QQ PROJECTS QQ has had several ongoing and completed projects in 2012 – 2013 that are listed below. • Participation in the Colorado River Basin Roundtable [a result of the 2005 Water for the 21st Century Act] and Non-consumptive Needs Subcommittee. Lane Wyatt was appointed to the Roundtable by Summit County Municipalities. Holding their interests in mind, he also considers all headwater issues including instream uses, recreation, the environment, and issues of transmountain diversions. • Lobbying on legislation pertinent to QQ members and the headwaters region. This coming year will be the tenth year QQ has had a lobbyist on staff. • Support for the Colorado River Cooperative Agreement negotiations. The agreement resolves longstanding legal issues between the Denver Water Board and the West Slope and sets the stage for a new, cooperative way of approaching transbasin water issues. The idea of a cooperative approach was first developed through the Upper Colorado Project, a long-range water resources planning project initiated by QQ. • Legal representation of QQ as a party in oil and gas commission rulemakings with the goal of protecting the authority of local government in permitting oil and gas facilities. • Technical support on a stream flow management plan, which identifies scientifically sound flow levels to protect instream values in Grand County. The model includes stream and riparian improvement projects that may be used as a model for other counties. • Technical support to Grand County during the EIS process for the Windy Gap Firming Project and the Moffat System expansion. QQ testified at the Grand County 1041 permit proceedings for the WGFP. • Participation as a stakeholder in the development of a local alternative for the Colorado River Wild and Scenic process, which is part of BLM’s resource management plan. WATER QUALITY / QUANTITY COMMITTEE (QQ) P.O. Box 2308 ● Silverthorne, Colorado 80498 970-468-0295 ● Fax 970-468-1208 ● email: qqwater@nwccog.org 8/20/2013 2 • Development of a report identifying the economic implications of maintaining stream flows in the headwaters. Following its release, the report was utilized for outreach at a wide variety of forums. QQ is evaluating opportunities to expand the study. • Active involvement at the forefront of legal and technical water quality issues associated with abandoned mines in Summit County’s Snake River watershed. As a result, a plan is in the works for water quality remediation without National Priorities List (NPL) listing through the EPA. • Participation of QQ as a party in the Colorado Water Quality Control Commission rulemaking on nutrient criteria. QQ continues to track developments as this new regulation is implemented in phases. • Coordination with the University of Arizona and the Conserve to Enhance program to establish a pilot project in Colorado that encourages individual water conservation for the purpose of improved stream flows or environmental enhancements. • Preparation of the NWCCOG 208 Regional Water Quality Management Plan, approved by the NWCCOG Board in May 2012 and currently under review by the Water Quality Control Division. The 208 Plan provides many of the legal underpinnings of QQ legal positions on water quality. • Participation in the 1051 Water Conservation Technical Advisory Group, developed to implement HB10-1051, which addresses water conservation data collection. QQ worked with CWCB to ensure QQ members and smaller West Slope water providers were included in the process. • Participation as member of the steering committee for the Water Efficiency Action Network of the Colorado River Basin (WEAN-CRB). WEAN-CRB is a Colorado River basin-wide group of diverse stakeholders working to advance water efficiency on a basin scale. • Oversight of the statewide water plan effort, and the impact of such efforts on headwaters’ interests. • Board meetings that not only address pertinent organizational business, but that offer a forum for information sharing and education on state-wide issues For example, a recent QQ meeting sponsored a panel on forest management for watershed protection and developed a white paper on the results of that discussion. ORGANIZATION QQ’s 2013 members, associate members, and participating water and sanitation districts include: Eagle County Aspen Basalt Sanitation District Grand County Avon Bellyache Ridge Metro District Gunnison County Basalt Copper Mountain Consolidated Metro Pitkin County Breckenridge Dillon Valley Metro District Summit County Carbondale Eagle River Water and Sanitation District Park County* Crested Butte East Dillon Water District Colorado River Water Dillon Fraser Sanitation District Conservation District* Eagle Granby Sanitation District Upper Gunnison River Water Fraser Grand County Water & Sanitation District Conservancy District* Frisco Hamilton Creek Metro District Granby Kremmling Sanitation District Grand Lake Mid-Valley Metro District Gypsum Silverthorne Dillon Joint Sewer Authority Hot Sulphur Springs Silver Creek Water District Kremmling Snowmass Water & Sanitation Minturn Three Lakes Sanitation District Red Cliff White Horse Springs Water & Sanitation Silverthorne Winter Park Water and Sanitation Steamboat Springs Winter Park West Water & Sanitation District Vail Winter Park * Associate members Yampa 8/20/2013 3 8/20/2013 Northwest Colorado Council of Governments 249 Warren Avenue P.O. Box 2308 Silverthorne, CO 80498 970.468.0295 www.nwccog.org 8/20/2013 NWCCOG’s Mission Statement: The purpose of the Northwest Colora‐ do Council of Governments is to be re‐ sponsive to our members' needs and interests by providing guidance and assistance in problem‐solving, infor‐ mation sharing and partnership build‐ ing, advocating members' interests and needs with local, state and federal entities, and providing quality services to our membership that are relevant, efective and efcient. 8/20/2013 What is NWCCOG? Northwest Colorado Council of Governments (NWCCOG) is a voluntary association of county and municipal governments that believes in the beneﬁts of working together on a regional basis. NWCCOG serves 27 member jurisdictions in a 5‐county region. It is located in the northwest portion Colorado just west of the Front Range, and includes the counties of Eagle, Grand, Jackson, Pitkin and Summit. NWCCOG is the region designat‐ ed by the State of Colorado as State Planning and Management Region 12. It is in the heart of the Rocky Moun‐ tains and is characterized by its mountainous terrain and very high overall altitude. Most of the area is located among the high peaks of the Colorado Rockies. The region is bordered in the East by the Continental Divide, in the north by the State of Wyoming, to the west by Garﬁeld County, and to the South by the Elk Mountain Range in Pitkin County. The region’s economy has transformed over time from a combina‐ tion of mining and agriculture in its early history (1800’s) to tourism and outdoor recreation today. The quality of life, the mix of local businesses, a skilled work force, a beautiful natural setting, and the international name recognition provided by world‐class ski resorts are invaluable underpinnings unique to the region’s economy. State of Colorado In its 40 years, NWCCOG has evolved into an organization that addresses a wide spectrum of issues and opportunities of interest to indi‐ vidual member jurisdictions and the region. NWCCOG provides services to its mem‐ bers that are more cost‐efective and efcient when executed on a regional basis, rather than being duplicated by each member jurisdiction. NWCCOG provides the "critical mass" necessary to take advantage of various federal programs. NWCCOG provides a regional perspec‐ tive to local, state, and federal policy makers. NWCCOG promotes the concept of re‐ gional multi‐jurisdictional cooperation for improved efciencies and efective‐ ness between multiple governmental jurisdictions. NWCCOG provides a regional forum for the purpose of facilitating communica‐ tions between multiple governmental jurisdictions regarding issues and oppor‐ tunities. NWCCOG leverages members' dues dol‐ lars into larger amounts of ﬁnancial re‐ sources. Snowmass Village  8/20/2013 Alpine Area Agency on Aging The AAAA is the designated regional planning and service agency for aging services in Ea‐ gle, Grand, Jackson, Pitkin, and Summit Counties. Resources made available under the Older Americans Act and State funds are used to ﬁnance those activities necessary to achieve elements of a comprehensive and coordinated community based system of ser‐ vices for persons over the age of 60, especially those with the greatest social or economic need, and their family caregivers. Services ofered by the AAAA are intended to assist old‐ er Americans to live independently and with dignity, in their own communities, by remov‐ ing barriers and providing continual care for vulnerable older adults. NWCCOG is a federally‐designated Economic District under the auspices of the U.S. Eco‐ nomic Development Administration. The NWCCOG—Economic Development District’s objective is to encourage collaboration among regional stakeholders in community and economic development, and gather supporting resources to fulﬁll its goal of enhancing community wealth. The NWCCOG—EDD brings together the essential partners from both public and private sectors, to determine the most appropriate strategies to develop and sustain the vitality of the region, maintaining it as one of the best in the nation in which to live, work, play, and grow old. The Elevator Inspection Program inspects and issues permits for commercial and resi‐ dential conveyances (elevators, lifts, dumbwaiters and escalators) to ensure safe convey‐ ances throughout the region. The program began in 1993. NWCCOG has entered into an MOA with the Colorado Department of Labor and Employment Division of Oil and Public Safety as the Authority Having Jurisdiction (AHJ) under the Elevator and Escalator Certi‐ ﬁcation Act. NWCCOG member jurisdictions are invited to sign a “Letter of Agreement” with NWCCOG, agreeing to adopt the elevator codes for conveyances. NWCCOG’s ele‐ vator inspectors work cooperatively with each jurisdiction’s building department to im‐ plement the program in that jurisdiction. The EIP now serves Clear Creek, Eagle, Gar‐ ﬁeld, Grand, Jackson, Mofat, Pitkin, Routt, Summit counties which includes most of the Elevator Inspection Program Economic Development District NWCCOG PROGRAMS JEAN HAMMES Director 970.468.0295 x107 aaa12@nwccog.org RACHEL LUNNEY Administrator 970.468.0295 x106 rachel@nwccog.org GENE MORSE Director 970.468.0295 x108 elevator@nwccog.org 8/20/2013 The Energy Management Program, also known as Weatherization, weatherizes low and moderate income homes to reduce their fuel consumption and heating costs. Ser‐ vices include insulation, caulking, weather‐stripping, and the installation of storm win‐ dows, and new energy‐efcient furnaces and refrigerators. NWCCOG is a local admin‐ istering agency under the Weatherization Assistance Program, and is under contract to the Colorado Governor’s Ofce Weatherization Program. Weatherization has helped preserve afordable housing units in the region. By reducing a household’s energy con‐ sumption and heating costs, these families have more income available to spend within their local communities. In addition to reducing energy consumption and heating costs, the weatherization process corrects any health and safety problems found, such as gas leaks and carbon monoxide problems. The Weatherization Program has a main ofce in Silverthorne and a ﬁeld ofce in New Castle. In addition to weatherizing homes with‐ in the NWCCOG region, NWCCOG also weatherizes homes in Chafee, Clear Creek, Garﬁeld, Lake, Mofat, Park, Rio Blanco, and Routt Counties. The Northwest All‐Hazards Emergency Management Region (NWAHEMR) is a ten‐ county region located in the northwest corner of the state. It is comprised of Eagle, Garﬁeld, Grand, Jackson, Mesa, Mofat, Pitkin, Rio Blanco, Routt, and Summit coun‐ ties. An Executive Board/Steering Committee, made up of each county's emergency manager as well as discipline representatives, meets on a regular basis to develop strategies to improve the emergency preparedness of the region through the use of homeland security grant funds from the U.S. Department of Homeland Security. NWCCOG provides ﬁscal management and program coordination for the NWAHEMR. The Northwest Loan Fund specializes in ﬁnancing for start up and young, expanding small businesses that are unable to obtain conventional funding due to the high risk associated with such businesses. The Fund focuses on projects which diversify the economy, create and retain jobs, and provide lasting community beneﬁts. Energy Management Program Northwest Loan Fund Northwest All Hazards Emergency Management Region NWCCOG PROGRAMS STEVE GETZ Director 970.468.0295 x103 sgetz@nwccog.org ANITA CAMERON Business Loan Ofcer 970.468.0295 x119 nlf@nwccog.org CHRIS BORNHOLDT Coordinator 970.618.6873 cbornholdt@garcosherif.com 8/20/2013 The Regional Transportation Coordinating Council (RTCC) was formed as a result of Rural Resort Region's initiative ‐ Seniors in Our Mountain Communities: Challenges and Opportunities. This project collected data on the growing senior population in our re‐ gion and identiﬁed the gaps in services. One of the priority gaps was transportation, not just within a particular county, but in the public transportation options available to travel across county boundaries to access healthcare facilities and other services. In response, the RTCC was formed to be the local coordinating council for a 7‐county rural area of northwest Colorado including Jackson, Routt, Grand, Summit, Eagle, Garﬁeld and Pitkin Counties. The RTCC is working to improve transportation coordination and options for the veter‐ an, senior, disabled, and low‐income adult populations. The RTCC’s eforts are focused on coordinating the existing public and private transit providers with other human ser‐ vices providers by promoting, enhancing and facilitating seamless access to transpor‐ tation services through a coordinated system that is easily available to customers from anywhere in the region. Water Quality/Quantity Committee (QQ)—”QQ” includes towns, counties, and water and sanitation districts in the Headwaters Region of Colorado. Its purpose is to enable members to protect and enhance the quality of the region’s waters, while facilitating the responsible use of those resources for the good of Colorado’s citizens and environ‐ ment. QQ monitors water development activities and legislative initiatives that afect water quality or quantity in the basin of origin. The QQ Committee meetings provide a forum for members to formulate policies and strategies, and make decisions. The QQ staffprovides members with legislative, informational, coordination, supportive and technical assistance to further intergovernmental cooperation and increase members’ political clout with state and federal agencies. Watershed Services—NWCCOG has been the designated regional water quality man‐ agement agency for the region since 1976. In that capacity, NWCCOG’s Watershed Ser‐ vices completes and implements a water quality management plan for the NWCCOG Region, in compliance with Section 208 of the Clean Water Act. The Watershed Service program also reviews development applications and local land use regulations to de‐ termine consistency and compliance with the 208 Plan. Regional Transportation Coordinating Council Watershed Services Affiliated Program: Water Quality/Quantity Committee SUSAN JUERGENSMEIER Mobility Manager 970.468.0295 x110 mobilitymanager@nwccog.org LANE WYATT Director 970.485.0561 qqlane@nwccog.org TORIE JARVIS Co‐Director qqwater@nwccog.org 8/20/2013 2013 Council Aspen Derek Johnson, Councilmember Basalt Mike Scanlon, Town Manager Carbondale John Hofmann, Trustee Dillon Tim Westerberg, Councilmember Eagle Willy Powell, Town Manager Fraser JeffDurbin, Town Manager Frisco Bill Efting, Town Manager Glenwood Springs Dave Sturges, Councilmember Granby Jynnifer Pierro, Mayor Grand Lake Jim Peterson, Trustee Gypsum JeffShroll, Town Manager Staff & Contractors Hot Sulphur Springs Herchel Deputy, Mayor Kremmling Tom Clark, Mayor Minturn Jim White, Town Manager Montezuma John Carney, Trustee Red Cliff Jake Spears, Trustee Silverthorne Stuart Richardson, Councilmember Steamboat Springs Walter Magill, Councilmember Snowmass Village Jason Haber, Councilmember Vail StanZemler, Town Manager Walden Jane Berry, Town Manager Winter Park Drew Nelson, Town Manager Steve Allen Elevator Inspector Mike Bugielski Weatherization Auditor/Inspector Anita Cameron Business Loan Ofcer Abbie Cobb CBBC Coordinator Tyler Cose Weatherization Installer TJ Dufresne NW Colorado Region Hub Coordinator, Connect for Health Colorado Erin Fisher Program Specialist, Alpine Area Agency on Aging Jodi Flory GIS Contractor Steve Getz Director, Weatherization Barbara Green General Counsel Liz Mullen Executive Director Sean O’Connell Weatherization Auditor/Inspector Sherry Rogstad Administrative Assistant Aaron Simmons Weatherization Auditor/Inspector Bill Simonds Elevator Inspector Nate Speerstra WX Site Supervisor (Silverthorne) Charles Steele Weatherization Installer Victoria Swain Weatherization Program Assistant Cora Winters Elevator Inspection Program Assistant Lane Wyatt Co‐Director, Water Quality/Quantity Committee Ed Green Weatherization Installer Jean Hammes Director, Alpine Area Agency on Aging Mark Hox Weatherization Installer Susan Juergensmeier Mobility Manager Amy Lange Fiscal Assistant Torie Jarvis Co‐Director, Water Quality/Quantity Comm. Doug Jones Weatherization Field Supervisor Michael Kurth Fiscal Ofcer Christy Laney NWAHEMR Coordinator Rachel Lunney Economic Development & Communications Manager Gene Morse Director, Elevator Inspection Eagle County Keith Montag, County Manager Grand County James Newberry, Commissioner Jackson County Lanny Weddle, Commissioner Pitkin County Rob Ittner, Commissioner Summit County Karn Stiegelmeier, Commissioner 8/20/2013 Northwest Colorado Council of Governments 249 Warren Avenue—P.O. Box 2308 Silverthorne, CO 80498 970.468.0295—www.nwccog.org 2013 Highlights:  NWCCOG IS SELECTED TO SERVE AS THE NW REGIONAL ASSISTANCE NETWORK HUB FOR THE CONNECT FOR HEALTH COLORADO (C4HCO) HEALTH INSURANCE EX‐ CHANGE The Connect for Health Colorado (C4HCO) Assistance Network is a new program that will provide local, in person assistance to individuals, families and small businesses looking to shop for health care coverage through Colorado’s new health insurance marketplace and to apply for a new kind of tax credit to reduce costs and for other insurance afordability programs. NWCCOG has been se‐ lected to serve as the regional assistance hub for the NW region, which includes the following nine counties: Eagle, Garﬁeld, Grand, Jackson, Mofat, Pitkin, Rio Blanco, Routt, and Summit. DEVELOPMENT OF THE NWCCOG REGIONAL STRATEGIC PLAN FOR BROADBAND The Department of Local Afairs (DOLA) has awarded a $65,000 grant through the Energy and Mineral Impact Assistance Fund (EIAF) to the Northwest Colorado Council of Governments (NWCCOG) for the development of an eight‐county strategic plan to improve broadband access across the region. The participating jurisdictions include Eagle, Grand, Jackson, Mofat, Pitkin, Rio Blanco, Routt and Summit counties plus the City of Glenwood Springs and the Town of Carbon‐ dale. RE‐ESTABLISHMENT OF NORTHWEST LOAN FUND NWCCOG has coordinated and submitted a Community Development Block Grant (CDBG) appli‐ cation to re‐capitalize the Northwest Loan Fund (NLF). The NLF provides business assistance loans to businesses that will create and retain jobs at a ratio of 1 job per $20,000 loaned with 51% of the jobs ﬁlled by low to moderate income individuals. Loans range from $5,000 to $100,000 (larger as warranted). NWCCOG ECONOMIC DEVELOPMENT DISTRICT NWCCOG received Economic Development District designation from the U.S. Economic Develop‐ ment Administration (EDA) and, beginning in 2013, now receives annual funding to focus on re‐ gional economic development eforts. LAUNCH OF NETWORK OF CARE WEBSITE The NWCCOG Network of Care website for the ﬁve‐county region (Eagle, Grand, Jackson, Pitkin, and Summit counties) is scheduled to go live the end of July 2103. The site ofers online resources for older adults and adults with disabilities including an easy‐to‐use service directly, comprehen‐ sive health library, a secure personal health record keeping tool for consumers and caregivers, and a political advocacy tool and links to pertinent national websites. 8/20/2013 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: August 20, 2013 ITEM/TOPIC: Information Updates and Attachments: 1) August 7, 2013 CSE Minutes; 2) Distributed Antenna System (DAS) Update; 3) June 2013 Vail Business Review; 4) Rental by Owner Memorandum; 5) Community Picnic Feedback Memorandum; 6) Wellness Committee Step Challenge Update ATTACHMENTS: CSE Draft 080713 Meeting Minutes DAS Memorandum 082013 June 2013 Vail Business Review Rental by Owner Memorandum Community Picnic Memorandum 8/20/2013 TOV/CSE DRAFT Minutes: August 7, 2013 Page 1 of 8 DRAFT Minutes: Town of Vail: COMMISSION ON SPECIAL EVENTS MEETING Vail Town Council Chambers Wednesday, August 7, 2013 @ 8:30 a.m. CSE Members Present: Bobby Bank Amy Cassidy Dave Chapin Barry Davis (Left at 11:20 a.m.) Sonny Kerstiens Rayla Kundolf CSE Member Absent: Jenn Bruno Town of Vail Staff Present: Kelli McDonald, Economic Development Manager Sybill Navas, CSE Coordinator Daric Harvey, Vail PD Molly Eppard, Vail Art in Public Places Director Kristen Bertuglia, Environmental Sustainability Coordinator Others Present: Clare Hefferren, Callosum / Event Liaison Consultant to the CSE Davy Ratchford, Brooke Macke, Vail Resorts James Deighan, Highline Sean Glackin, Alpine Quest Sports Adam Lueck, Scott Bluhm, Paul Abling and Michael Imhof: Vail Valley Foundation Jonathan Brownlee, Lionshead Merchants, Arrabelle Laurie Asmussen, Eagle Valley Events Kit Williams, Lionshead Merchants Association Cabal Yarne, Lionshead Merchants Association/Arriesgado Alison Wadey, Vail Chamber and Business Association Jon Boord, Solaris Laurie Asmussen, Eagle Valley Events Lauren Glendenning, Vail Daily Meeting Materials may be viewed at: http://www.vailgov.com/WebLink8/Browse.aspx?startid=48965&row=1&dbid=0 In the absence of CSE Chair, Jenn Bruno, Vice-Chair Sonny Kerstiens called the meeting to order at 8:31 a.m. 8/20/2013 TOV/CSE DRAFT Minutes: August 7, 2013 Page 2 of 8 1. Administrative Items o Approval of the Minutes of the CSE Meeting of July 3, 2013  Motion to approve the Minutes of the meeting of August 7, 2013, as presented. M/S/P: Kundolf//Davis/Unanimous o Review Financial Status: Currently there is $32,721 remaining in the CSE budget. No issues were raised. o As directed by the Town Manager’s Office, $5,000 to be allocated to cover the outsourcing contracted by the IT Department, as needed to finish the programming for on-line permit. This item was removed, as the invoice has already been paid. o Navas also noted that, under consideration for funding, is $2,500 for the NORAM Cup by Ski/Snowboard School Vail, as well as a possible increase in funding for Vail HoliDaze, due to Vail Resorts not funding the event in 2013. o Approve dates for Snow Daze: December 9-15, changed from the originally approved dates of December 4-8. A vote of approval is required.  Motion to approve revised dates for Snow Daze to December 9-15, as presented. M/S/P: Chapin / Kundolf / Unanimous 2. Event Liaison Update to the CSE: This presentation, which was included in the packets, was limited to Q&A. Hefferren noted that Vail Farmer’s Market and Art Show had revised all marketing materials to reflect the extended closing date. She added that continues to meet with August, September and October event producers as their events near. 3. CSE Strategic Plan: Board discussed and approved strategic plan as presented by Adam Sutner at the July 3rd CSE meeting. The final recommendation will be incorporated into the structure of the existing CSE Strategic Plan by Sybill Navas for adoption at the September CSE meeting. Chapin suggested approving the plan as is. Kerstiens asked the board to revisit a comment made by James Deighan regarding funding continually versus diminishing allocations and/or for a limited block of years. He asked if CSE needs guidance from Town Council. Kundolf shared the Farmer’s Market as a good example of consistent level of funding from the CSE, which brings sales tax to town. Some are seeded, others are consistently funded annually. Navas noted that the Lacrosse Shootout is an example of multiple-year diminishing funding, subject to budget approval each year. Events are grouped into those able to ratchet down, those which grow into sustained funding with the baseline investment going further based on the growth of the event. Navas used GoPro Mountain Games as an example. The board agreed to look at each event on its own merits as experience has shown that most events won’t stay unless without some funding. Bank stated Council wants CSE to wind events down, but CSE doesn’t want to lose events based on not funding them. Cassidy said it makes it much easier to get sponsorship with funding as the sponsors see the money behind it. Davis confirmed currently there is no concrete plan on how to gauge differential of growth versus sustained funding. Davis suggests clarifying this prior to 2014 RFP stating that it is the CSE’s job utilizing the ranking system as a filter. McDonald conveyed that Vail Town Council goes through the same challenge and recently created new categories to assist in budgeting. 8/20/2013 TOV/CSE DRAFT Minutes: August 7, 2013 Page 3 of 8 Navas will edit the strategic plan to address the ever recurring issue of whether to provide diminishing seed funding vs. consistent and/or reduced funding and will bring back the revised document to the CSE board on September 4, 2013 for approval. The new event activation requirement will be woven in. It will also be noted that activation comes with additional cost to existing events and should be accounted for in RFP application.  Motion to approve Strategic Plan, as presented. M/S/P: Chapin/Kundolf/Unanimous 4. RFP for 2014: Review document for posting, and confirm the proposed schedule for reviewing the funding applications and determining the allocations. Navas presented the draft RFP, speaking directly to the highlighted areas. The CSE was asked if they have any concerns or questions which were not addressed. Navas announced she plans to post the 2014 RFP by the middle of next week, August 14, 2014, after any suggested revisions are incorporated. McDonald stated that the RFP is very tactically based and requests Navas add in the addendum line to reference the CSE strategic plan once it is approved. Lionshead Merchants Association representative Kit Williams requested a copy of the strategic plan and the RFP when complete. Bank offered to email it to them and an email was shared.  Motion to approve 2014 RFP with revisions, as presented. M/S/David/Bank/Unanimous 5. NORAM Cup Funding $2500 Request from Ski/Snowboard Club Vail for December 15- 20, 2013: Normally this event is held in February, but has been rescheduled to December due to the Olympics in 2014. The CSE did award $2,000 in support of the event that was held January 31- February 5, 2013. (@ 9:10- 5 minutes).  Motion to approve $2500 funding request to NORAM Cup, as presented. M/S/P: Davis/Chapin/Unanimous 6. Vail Holidaze: Budget Overview and Funding Issues- Davey Ratchford, Brooke Macke from Vail Resorts; James Deighan, Highline Ratchford began by stating that Vail Resorts has determined that their event strategy is to drive destination business in need times and that they have therefor determined to support 3 “official” events in the upcoming ski season; including Snow Daze, Burton US Open Snowboarding and Spring Back to Vail. Vail Holidaze funding will be redirected to the Burton event for marketing. He stated that they typical budget for Vail Holidaze was approximately $200K, with only $50K coming from the CSE. McDonald noted that the Holidaze week traditionally receives the highest NPS of the year, which is in part fostered by the spectacular skating shows. She added that it will be difficult and more expensive to secure performers in this Olympic year. Deighan remarked that we have set the expectations of our guests very high with “best lifestyle events in the world,” including Holidaze and the season framing bookends of Snow Daze and Spring Back to Vail. Bank observed that Holidaze and Snow Daze have been historically lumped together, but should be reviewed independently. Deighan again stressed that they will not bear the brunt of losing dollars on an event into the future and added that Highline may 8/20/2013 TOV/CSE DRAFT Minutes: August 7, 2013 Page 4 of 8 not move ahead with New Year’s Eve, which has received a $10K allocation from the CSE, depending on the budget. Several possible funding reallocations between Snow Daze and Holidaze were discussed, but without a cost proposal for Holidaze, the CSE did not feel they were equipped to make an informed decision. Highline will come back in September with a palate of two or three proposals to choose from. 7. Vail America Days Recap and Community Input: James Deighan stated “Mission accomplished.” Vail put on the best Fourth in the world,” adding that Highline brought a professional approach to both the event, and the parade. Floats were of great relevance, many highlighting the theme of “Vail’s 50th” and were well decorated and well received. The flow was steady and a newfound professional approach helped immensely. Although the weekend of ambient entertainment was not as well attended as hoped, Vail America Days offered a classy space and place for the Vail guests to gather in the heart of town and offer a reason to stay, not only on the Fourth, but encouraged them to come back throughout the entire weekend. Estimated attendance was 55,000+, based on photos, crowd estimates, vendor feedback and food/beverage sales. Deighan noted the following areas for improvement:  Increased lead time will offer more potential to secure sponsorships, but we need to recognize that the event is still perceived as a “local” event.  Stating that “Highline was the only entity in the Town of Vail that lost money on the 4th of July”, they cannot produce the event next year unless the event is fully funded. The estimated “gap” exceeds $50,000, without including the fireworks, which were already funded from last year’s hold over contract. CSE members were unanimous in their agreement that the three full days of entertainment were too much, but that the full day of entertainment on the Fourth was successful in keeping people in the villages for the whole day. Cassidy remarked that the hoped for extended stays “did not happen.” Kundolf expressed that the Pancake Breakfast at the Chapel was a “big thing!” and could be expanded upon. McDonald stated the this is our #1 event, and that we all need to continue to work together closely, as the Town of Vail is not a sponsor but “owns the event.” Public comments from Jon Boord, Solaris Plaza Manager, who stated that he represents Solaris management, owners and tenants, and the commercial entities that are within the Plaza. Boord stated the following:  Fireworks were appropriate use of sound & light and there were no negative comments from Solaris tenants.  4 days was “too much noise,” noting that the attendance got smaller and smaller over the weekend. There were multiple complaints from owners and tenants.  Sponsor conflicts: Placement within the plaza of competing restaurants who were grilling directly in front of Bol’s patio, as well as advertisement and banner placements from direct competitors.  The plaza is showing a lot of “wear and tear,” and sustained a fair bit of damage over the weekend. People were standing on every surface and climbing into the “fire pit,” damaging the interior. He noted that the security personnel seemed to be 8/20/2013 TOV/CSE DRAFT Minutes: August 7, 2013 Page 5 of 8 tasked only with protecting the alcohol barrier and that they should be more proactive in monitoring behavior that causes actual damage.  Expressing that there were some “bumps” in the communication with Highline, they did not know what to expect. They feel a need to know in advance what is going to be set-up.  Commenting on the over-use of the plaza, he noted that their competitors use as advertisement, “Don’t buy there, it’s a circus!” Boord closed by stating that Solaris would like to reserve July 4th as one of their “15 days” next year and produce the event themselves in a manner compatible with their own interests. Chapin remarked that Solaris was advertised as the “new downtown, where it’s happening” and that we need to recognize that damages occur in public spaces. He commended Boord for coming with these complaints and stated that the CSE will address where viable, as they seem to be. Chapin also asked if there had been complaints from the commercial tenants. Boord replied, “No.” Navas stated she has received comments with negative feedback on fireworks. Deighan said if Vail is going to use the same type of fireworks, he recommends launching them from a new location. Deighan stated that Highline has little or no issue with suggested revisions now presented by Boord/Solaris today; however stated the way it was delivered during the event was not effective and put Highline out 2.5 hours during the event. He requested that if issues between arise between a producer and the venue, they should be addressed directly to the Town of Vail. Deighan concluded Highline welcomes feedback and leads the event with passion. 8. Event Recaps  FEAST! Vail James Deighan, Highline Deighan highlighted recap. He looks forward to the luxury of a year to plan 2014 with regards to sponsorship, awareness, media cache. Highline will continue to set the bar high. Deighan has never seen such positive feedback on an event in the history in Highline. The brand association and quality of the event was spectacular; lack of time was the culprit. Highlights include:  Budget: 33K loss + 20K agency fee loss  Attendance 950 participating  Weather was tremendous benefit  Deighan: Resounding opinion was laid a great foundation. Future of event can be wonderful for town of Vail Navas recalled opening night sold out and asked if this impacted further participation. Deighan responded it was a comfortable setting, versus too crowded and wanted to balance the number of people and flow. Ticket sold were raised from ~250 to 300. In retrospect Deighan would raise the availability a little more. There is talk of extending to upper balcony level, which could double the 8/20/2013 TOV/CSE DRAFT Minutes: August 7, 2013 Page 6 of 8 number. Merchants of Solaris were happy to participate in 2013.The first year, has to be a marketing initiative and event may take several years to hit stride. There were very different opinions of how to market the event between VLMD and Highline. VLMD chose 2 to 3 weeks out. Highline intends to extend this to year round. Kundolf suggests hitting marketing spots over the year – Christmas, President’s Day, and Spring Back to Vail. The budget for 2014 was discussed while acknowledging the $33K loss. Deighan stated he is not certain that $85K will be enough, more likely an additional $50K will be required, and added that they cannot continue to produce events that are underfunded. There was also a discussion of an umbrella brand of food and confirmation of logo approval with Taste of Vail. Deighan advised it had been researched thoroughly and was crowd sourced. There was a discussion of raising the ticket price for opening night. Kundolf recommended a 2nd venue, noting Arrabelle- to which Deighan responds that it is possible, but it will increase budget. Cassidy: From Sonnenalp perspective, does not agree to begin marketing just 2- 3 weeks out, as it makes it difficult to market hotel packages and sell tickets. Deighan agrees and may tackle a different marketing initiative & umbrella culinary concept, and bring in high profile media partner. Cassidy suggests a retail media sponsor, tying in the Veterans and half marathon components.  Whitewater Kayak Demos: Sean Glackin, Alpine Quest Sports For the record, Navas stated that the correct name of the event is Vail Whitewater Race Series. Board comments included “exceeded expectations” from Davis and “we look forward to next year” from Bank. Kundolf would like to see sponsors and partners for 2014. Glackin advised he does not have an event producer on staff and if event continues to grow, he’ll need to increase staff and sponsorships. Hefferren stated she advised Glackin on marketing, drawing up a list of options. Not all were executed in 2013 due to budget and time; however will be considered for 2014. If want to take to scale similar to GoPro Mountain Games, the budget would be ~ 5x what it is currently.  GoPro Mountain Games: Scott Bluhm, Vail Valley Foundation (VVF) Bluhm highlighted the stakeholder’s report and reported only seeing an upside with GoPro as a sponsor. Strengths included expanded TV coverage, from 1 hour to three hours. VVF is continues to consider music festival-feel for daytime. There was a discussion of returning the climbing wall to Mountain Plaza, which is difficult and expensive due to the ground not being level. There is discussion of using Ford Amphitheater for musical events which would help to build a physical connection with the climbing will in its current athletic field location. VVF and GoPro are currently discussing creating made-for-TV events being considered for future. Paul Abling presented highlights on media/survey numbers. Brand alignment is spot on as 62% of this year’s attendees have attended 5+ years past. 2014 focus will be placed on out of state and international visitation. Different athlete strategies are being investigated to build attendance and exposure. This was the first time in Summer Games history that a sponsor (GoPro) brought in its own FAM group with digital PR force. Future growth is in using mobile apps to engage 8/20/2013 TOV/CSE DRAFT Minutes: August 7, 2013 Page 7 of 8 with the merchants. While participation in the scavenger hunt was moderate, VVF did learn how participants flowed through events through pings and will use this in the future footprint planning. Board comments included: Kerstiens “Outstanding.” Cassidy “The most fun was being a participant and a spectator. Social media campaign was awesome. Good for teenagers.” Kundolf inquired about a Lionshead venue, suggesting yoga or a kids’ Slackline. Bluhm responded it’s always a consideration and noted cost of additional venue. VVF does have several items which are currently being considered for Lionshead placement in 2014. McDonald asked if sponsors were happy being located in one area versus spread out. Bluhm responded, “Yes, the sponsors want to be in the village.” 2014 dates have been set as June 5-8, 2014.  Vail Rocks!: Shannon Foley Henn, Love, Hope, Strength Foundation Henn was unable to attend due to a previously scheduled conflict. CSE members expressed that the event was stronger this year, and that growing the event was an important part of their interest in continuing to fund it. All felt that the intimacy of the hike could be maintained if the growth was managed carefully and creatively.  Vail Arts Festival: Laurie Asmussen, Eagle Valley Events Describing the event as “ambient,” Asmussen admitted that the rain did impact the attendance somewhat, but that sales were strong. She described CSE suggestions which had been integrated into the 2013 event; including a local jury, ground entertainment and music. The jury was a success. She wants to work on the right placement of the entertainment and music, so as to enhance merchants versus feeling “in the way.” The most positive result, in Asmussen’s opinion, was that a group of Lionshead merchants asked her how to grow the event. According to a survey, guests want more walk-around food. Asmussen will work with merchants to make this happen for 2014. Board comments: Kundolf asked about the demographics presented as they appeared skewed. Asmussen stated that the Arts Festival typically doesn’t draw guests to town, but serves as an ambient event. Kerstiens asked if the CSE board would be able to get Mtrip data of event weekends prior to recaps. McDonald advised that the timing of CSE meeting is not in alignment with the Mtrip reports. The full annual Mtrip report will be received in February of 2014. CSE is able to use the 2012 report as a benchmark.  Motion to approve the release of the final funding installments for Vail America Days, FEAST! Vail, GoPro Mountain Games, Vail Rocks and the Vail Arts Festival. M/S/P: RK/DB/Unanimous 9. Update on USA Pro Challenge (USAPC): Adam Lueck, Vail Valley Foundation Lueck began by comparing the USAPC with the Tour of California, as the two most important events in cycling in North America, and followed by sharing a news update with 8/20/2013 TOV/CSE DRAFT Minutes: August 7, 2013 Page 8 of 8 the biggest tour info of the year: 2013 Tour de France winner, Chris Froome, and the complete US Sky Team are confirmed coming to US Pro Challenge. Many other international and domestic teams are confirmed. Lueck reviewed the presentation included in the packets, and stated that the Beaver Creek and Vail stages are the most important of the race. He stated that the Vail Time Trial is very important for Vail, as TV is the biggest selling point for the event, and Vail will be featured throughout the day- rather than just with a 10 minute start and/or finish coverage. Beyond bringing all the people into town, Vail benefits from a 2-hour “commercial” on NBC sports. The event will be shown on NBC Sports Network and NBC. There are multiple activation activities in Vail including the Scavenger Hunt, Ice Cream Après at Mountain Plaza and Chromatic Challenge. The race city/expo has been relocated from the top of the parking structure down into Village Center on Meadow Drive. Bus service will be the same as in 2011 Pro Challenge. It will not be interrupted on the East Vail route, but will be rerouted onto I-70. The Golf Course and Gold Peak service will be interrupted from 10:00 a.m. to 6:00 p.m. Bank requested thorough communication to locals on bus routing. 10. New Business and Community Input  Kit Williams, representing the Lionshead Merchants Association, is working with Colorado Grand to help support the event. Williams asked the CSE board to consider funding of $4K to increase lodging and length of event; for a cocktail party on Monday before the events starts, and to create a coupon book for participants (250 participants expected). Navas interrupted Williams to clarify that the CSE board has the option to decide if they want to review this topic in September, as a funding request was not listed as part of the agenda for this meeting. She added that several of his requests could be addressed as part of the Special Event permit review. Kundolf requested Navas place the item on agenda for September review. Williams will send a formal proposal to Navas.  Motion to adjourn at 11:38 a.m. M/S/P: Kundolf/Chapin/Unanimous Next CSE Meeting: Wednesday, September 4, 2013 @ 8:30 a.m. Vail Town Council Chambers 8/20/2013 To: Vail Town Council From: Ron Braden, IT Director Date: 8-20-13 Subject: 4G Cellular / Wi Fi Update I. BACKGROUND In accordance with the executed contract between the Town of Vail and Crown Castle, we are presenting Council with the proposed locations and equipment to be used for the planned cellular 4G DAS / Wi Fi network. Attached are the locations for the 23 DAS nodes. There are only 5 new nodes proposed … the remaining 18 will be at already existing street light / Wi Fi locations. These locations are precise based on the extensive RF studies done by Crown Castle and the carriers ( Verizon and AT&T ) to obtain the signal coverage needed. While we are able to move the location of a given node a few feet in any direction, any major deviation in location will require the entire system to be re-designed. Crown has already met with the Community Development and Public Works Departments regarding the project, as they ( Crown Castle ) will be required to adhere to all design and installation requirements in which all other public utilities have to meet being in Town of Vail right of way. This will include a standard installation baseline for the equipment, color of nodes / cabinet, engineered power, and CDOT right of way permits. Construction is set to begin after Labor Day with the intent of having the Village and Lionshead core areas up and running no later than November 15th. Also attached are mock ups of what the node sites will look like based upon existing installations in Denver and Cherry Hills. The difference being, we will have Wi Fi gear and an equipment cabinet. Since we will have fiber optics to all 23 cellular DAS nodes, we are installing Wi Fi at these locations as well. Aspen Wireless will be bringing in new Wi Fi technology to replace / augment the existing SkyPilot Wi Fi equipment installed by CenturyLink in 2006. 8/20/2013 8/20/2013 8/20/2013 8/20/2013 8/20/2013 8/20/2013 Customer:Crown Castle WSC Project No.:13-0007/8 Project:35', 32', & 26' Tall Slim-Line - Antenna / Light PolesDate:2/6/13 Site:Colorado Springs (Deer Hills & Polo Networks)Page:1 Design Loading: Antenna Shroud:(1) - 24" Ø x 6' - 0" Tall Antenna Concealment Shroud, Base @ 29' - 0" AGL Antenna(s):(3) - Kathrein 840 10525 Antennas on Flush Mounts, C.L.'s @ Pole Height - 7.0' ± AGL Lighting:(1) - 36" Tall X 18" Wide Luminaire (Flat), C.L. @ Pole Height - 5.0' AGL (1) - 4" Tall X 4' Long Luminaire Support Arm, C.L. @ Pole Height - 6.0' AGL Radios:(5) - Andrew ION Radios (M85P/19HP or M7P/7P EU), Internally mounted, Elevations TBD Loading Notes: 1) 2) 3) Design Criteria: Wind:90 mph (3-Second Gust) Per ANSI/TIA-222-G; 2009 IBC (Section 1609.1.1, Exception 5), Classification of Structure:II Per Table 2-1 Exposure Category:C Per Section 2.6.5.1 Topographic Category:1 Per Section 2.6.6.2 100 mph (3-Second Gust) Per AASHTO 5th Edition (LTS-5), 2009 (with 2011 Interim Revisions) Ice:Not required for this structure per ANSI/TIA 222-G(2), Annex B Seismic:Per 2009 IBC Section 1613, ASCE 7-05 Sections 15.1.3 & 12.8 Soil:Per 2009 IBC, Table1806.2, Class 4 Material Codes and Specifications: Concrete:ACI 318-08 Steel:ANSI/TIA 222-G-2, Chapter 4 & AISC "Steel Construction Manual", 13th Edition Welding:ANSI/AWS D1.1-06 Materials: Pipe:ASTM A53/ASTM A500 Gr. B Plates:ASTM A36 Ports:ASTM A500 Gr B Welds:E70XX Electrodes Anchor Bolts:ASTM F1554 Gr 55 Bolts:ASTM A325 Rebar:ASTM A615 Gr. 60 Coatings: Galvanizing:In Accordance with ASTM A123 (Hot Dip Galvanizing) Loading, Codes, and Materials Some equipment wind areas have been applied at higher elevations than the items will be installed. This procedure has conservatively been used to account for expected variations in the equipment elevations at other (Network Node) sites. Luminaire size and shape may vary. No luminaire loading will exceed that for the size and shape indicated above. Not all indicated equipment will be locatetd at each network node. The analysis conservatively applies the loading to each node to ensure that the calculated base reactions and pole loading will not be exceeded. Ph: (503) 587-0101; Fx: (503) 316-1864www.wscengineering.com 8/20/2013 Customer:Crown Castle WSC Project No.:13-0007/8 Project:35', 32', & 26' Tall Slim-Line / Light Poles Date:2/6/13 Site:Colorado Springs (Deer Hills & Polo Networks) Page No.:2 Reference: ANSI/TIA-222-G, Section 2.6.9.6 Velocity Pressure, q z = 0.00256 * K z * K zt * K d * V 2 * I Where: V =90.0mph (3-Second Gust) K z = Velocity Pressure Exposure Coefficient, Section 2.6.5.2 and Table 2-4 G H = 1.10Gust Response Factor - 1.10 for Poles K zt = Topographic Factor, Section 2.6.6.4, Table 2-4 and 2-5 Kd = 0.95Wind Direction Probability Factor K d = Wind Direction Probability Factor, Table 2-2 I =1.00Importance Factor V = Basic Wind Speed, 3-Second Gust, mph II:Classification of Structure I = Importance Factor, Table 2-3 C:Exposure Category1:Topographic Category Section Wind Force, F ST = q Z * G H * (EPA) S Where: (EPA) s =Cf A P Average Section Elevation (Feet) Section Pipe Diameter (inches) Monopole Shaft Wall Thickness (inches) Section Height (feet) Section Elevation At Base (Feet) Gross Section Area (Square Feet) (mph - feet) Force Coefficient Velocity Pressure Coefficient Topographic Factor Wind Direction Probability Factor Importance Factor Velocity Pressure (psf) Gust Effect Factor Applied Wind Pressure (psf) Section Base Wind Shear (kips) Factored Section Base Wind Shear (kips) Section Base Wind Moment (Foot-kips) Factored Section Base Wind Moment (Foot-kips) Section Weight (kips) Z D P TW H ZBase AP C C F K Z K Zt K d I qZ G H qZ G H FST 1.6*FST FST * Z1.6*FST*ZW T 3.3210.80.3655.800.425.274.30.60 0.851.000.951.0016.71.1018.40.0570.0920.170.270.24 9.1210.80.3655.806.225.2074.30.60 0.851.000.951.0016.71.1018.40.0570.0920.500.800.24 14.9210.80.3655.8012.05.2074.30.60 0.851.000.951.0016.71.1018.40.0570.0920.831.330.24 20.7210.80.3655.8017.85.2076.90.60 0.911.000.951.0017.91.1019.70.0610.0981.251.990.24 26.3110.80.3655.3823.64.8278.80.60 0.961.000.951.0018.81.1020.70.0600.0961.552.480.22 32.0024.00.1256.0029.012.01800.60 1.001.000.951.0019.61.1021.60.1550.2494.917.850.19Loading Summations:0.450.729.2014.71.35 Top of Pole Elevation =29.00feet Deflection at Top of Pole =2.17inches Base Elevation of Pole =0.42feet (AGL) Sway at Top of Pole =0.36degrees Top of Steel Elevation =35.00feet (AGL) Moment Due to P- Δ Effects = 0.13ft-kips Shaft Section Properties Section Area Effective Section Area (Square Feet)EPAS3.123.123.12 Wind Loading Calculations: Monopole Shaft 2.89 Wind Pressure 3.12 Wind Loading 7.20 Ph: (503) 587-0101; Fx (503) 316-1864 www.wscengineering.com 8/20/2013 Customer:Crown Castle WSC Project No.:13-0007/8 Project:35', 32', & 26' Tall Slim-Line / Light Poles Date:2/6/13 Site:Colorado Springs (Deer Hills & Polo Networks) Page:3 CL Elevation (feet) Quantity Per Sector Weight (lbs) Height (inches) Width (inches) Depth (inches) Shielding Factor Ka Ca Calc (Normal) Ca Calc (Transverse) (EPA)N (ft2) (EPA)T (ft2) (EPA)A (ft2) Wind Pressure (psf) Factored Vwind (kips) Factored Mwind (ft-kips) Factored Total Wt (kips) 28.0137.531.010.65.200.801.221.352.781.525.16 21.00.174.770.14Shear, Moment, and Weight Summations: 0.174.770.14 CL Elevation (feet) Quantity Weight (lbs) Shape Round (R) or Flat (F) Height (inches) Width (inches) Area Factor AA (ft2) Aspect Ratio (Height / Width) C Ca CaAA (ft2) ΣCaAA (ft2) Wind Pressure (psf) Factored Vwind (kips) Factored Mwind (ft-kips) Factored Total Wt (kips)30.0150.0F36.018.01.004.502.00N/A1.205.405.4021.30.185.440.0629.0125.0F48.04.001.001.3312.0N/A1.572.092.0921.10.072.020.03 ION Radios (Dead Load Only) 20.0540.0R0.010.010.010.001.000.070.700.000.0019.50.000.000.24Shear, Moment, and Weight Summations: 0.257.460.33 Design Base Moment, M pole = 27.1 ft-kips Design Base Shear, V pole = 1.15 kips Design Base Weight, WT pole = 2.08 kips Wind Loading Calculations - Sectorized Antennas and Mounts:Description Wind Loading Calculations - Miscellaneous Appurtenances:Andrew DBXNH6565A-VTM Panel Antenna Factored LoadsFactored Loads Wind Loading Summary - Factored Base Reactions:4" X 48" Luminaire Support ArmDescription Luminaire Ph: (503) 587-0101 ; Fx: (503) 316-1864 www.wscengineering.com 8/20/2013 Customer:Crown CastleWSC Project No.:13-0007/8 Project:35', 32', & 26' Tall Slim-Line / Light Poles Date:02/06/13 Site:Colorado Springs (Deer Hills & Polo Networks)Page:4 Reduction Flange Information: Elevation at Reduction Flange, hSRF =29.0feet (AGL) Reduction Flange Loading Information: Factored Loads From Pipe Mast: ΣV =ΣM = Factored Loads From Antennas and Mounts: ΣV =ΣM = Factored Loads From Miscellaneous Appurtenances: ΣV =ΣM = Factored Reactions at Flange Level (29' AGL) VSRF = P * [ΣCa*Aa] =0.25 kips MSRF = P * [ΣCa * Aa * (y - hSRF)] =0.74 ft-kips Antenna Mast Information: Antenna Mast Diameter, D =2.375inches Wall Slenderness Ratio, λ = D/t =15.4 Wall Thickness, t =0.154inchesPlastic Design Slenderness Ratio, λp =37.1 Yield Stress, FY =35.0ksiLimiting Slenderness Ratio, λMax =371 Design Flexural Strength: Compact Slenderness Ratio, λp =59.2Nominal Flexural Strength, Mn =2.22ft-kips Noncompact Slenderness Ratio, λr =256Design Flexural Strength, φbMn =2.00 ft-kips (OK) Factored Moment, MSRF =0.74 ft-kips USE:2 3/8'' OD x 0.154'' wall, A53 Gr B Antenna Mast Spoked Reduction Flange Loading @ 29' - 0'' AGL Section CL (feet AGL)Section V (kips) 32.0 Moment Arm (feet) 0.25 Moment at Splice (ft-kips) 0.743.00 Cellular. CL (feet AGL)Cellular. V (kips)Moment Arm (feet)Moment at Splice (ft-kips) Appurt. CL (feet AGL)Appurt. V (kips)Moment Arm (feet)Moment at Splice (ft-kips) 0.250.74 0.000.00 Stress Check - Antenna Mast at Spoked Reduction Flange 0.000.00 Ph: (503) 587-0101; Fx: (503) 316-1864www.wscengineering.com 8/20/2013 Customer:Crown Castle WSC Project No.:13-0007/8 Project:35', 32', & 26' Tall Slim-Line - Antenna / Light PolesDate:02/12/13 Site:Colorado Springs (Deer Hills & Polo Networks)Page No.:5 Factored Reactions at Flange Level: MSRF =0.74ft-kips VSRF =0.25kips DAnt Mast =2.38in. DMP Shaft =10.8in. Flange Bolt Design: Flange Bolt Diameter, DFB =0.625in. Flange Bolt Circle, DF_BC =7.25in.Nominal Tensile Strength, Fub =90.0ksi No. of Flange Bolts, n =3 Flange Bolt Tensile Area, An =0.307 in2 Ø =0.75Pipe Wall Thickness, tWall =0.365in. Factored Shear Force per bolt, VFB_Max = VSRF / n =0.08kips Factored Tensile Force per bolt, Tmax = 4 * MSRF / (n * BC) =1.64kips (OK) Available Tensile Strength, Ørn = Ø * Fub * An =20.7kips per bolt Use: 3 - 5/8 inch Ø, ASTM A325 Bolts on a 7 1/4 inch Ø B.C. Flange Plate Design:Flange Plate Yield Strength, Fy_FP =36.0ksi Nominal Bending Strength, FB_SP = 0.90 * Fy_FP =32.4ksi Moment Arm, MArm = 2.50in. Max Moment in Plate, MPL = Tmax * MArm =4.11in-kips Effective Plate Width of Spoke, beff = 2.25in. Req'd Plastic Section Modulus of Plate, SFP_Min = MPL / FB_FP =0.12 in3 Plastic Section Modulus of Flange Plate, SFP = beff * d2/4  dMin = [4 * SFP_Min / beff ]1/2 =0.47in Use: 3/4 in. thick ASTM A36 Flange Plates Pipe To Plate Weld Designs: Min. weld size per ANSI/AWS d1.1, Table 5.8, Low-Hydrogen process =3/16in. Design Weld Strength, Fw =31.5ksi Weld @ Antenna Mast:Fillet Weld Size @ Antenna Mast, WEF =0.125in. Weld Section Modulus @ Antenna Mast, Sw_Ant Mast = 2 * π * (DAnt Mast/2)2 * 0.707 * WEF = 0.78 in3 Required Weld Strength, fw = MSRF/Sw_Ant Mast =11.4ksi (OK) Use: 1/8 in. fillet welds at Antenna Mast (E70XX Electrodes) Weld @ Monopole Shaft:Fillet Weld Size @ Monopole Shaft, WIF =0.188in. Weld Area @ Monopole Shaft, Aw = n * beff * 0.707 * WIF = 0.89 in2 Weld Section Modulus @ Monopole Shaft, Sw_MP Shaft = Aw * r =4.48 in3 Required Weld Strength, fw = MSRF/Sw_MP Shaft =1.99ksi (OK) Use: 3/16 in. fillet welds at Monopole Shaft (E70XX Electrodes) Use the minimum required plastic section modulus and the effective plate width to determine the minimum plate thickness as follows: Spoked Reduction Flange Design @ 29' - 0'' AGL Ant Mast Flange Bolt Flange Pole Ph: (503) 587-0101; Fx: (503) 316-1864www.wscengineering.com 8/20/2013 Customer:Crown CastleWSC Project No.:13-0007/8 Project:35', 32', & 26' Tall Slim-Line / Light Poles Date:02/06/13 Site:Colorado Springs (Deer Hills & Polo Networks)Page:6 Radio Port Information: Elevation at Port Base, hRP =4.00feet (AGL) Monopole Loading: Factored Loads From Pipe Mast: ΣV =ΣM = Factored Loads From Antennas and Mounts: ΣV =ΣM = Factored Loads From Miscellaneous Appurtenances: Internal Radios ΣV =ΣM = Factored Reactions at Flange Level (4' AGL) VRP = P * [ΣCa*Aa] =1.05 kips MRP = P * [ΣCa * Aa * (y - hRP)] =22.9 ft-kips 0.256.55 Appurt. CL (feet AGL)Appurt. V (kips)Moment Arm (feet)Moment at Splice (ft-kips) Moment at Splice (ft-kips) Cellular. CL (feet AGL)Cellular. V (kips)Moment Arm (feet)Moment at Splice (ft-kips) 20.00.0016.00.00 30.00.1826.04.78 29.00.0725.01.77 6.96 28.00.1724.04.15 32.028.0 Radio Port Loading @ 4' - 0'' AGL 9.125.12 Section CL (feet AGL)Section V (kips) 0.47 0.10 14.90.09 0.25 1.64 2.14 10.91.00 Moment Arm (feet) 16.7 22.3 20.7 26.3 0.09 0.10 0.174.15 0.6312.2 Ph: (503) 587-0101; Fx: (503) 316-1864www.wscengineering.com 8/20/2013 Customer:Crown CastleWSC Project No.:13-0007/8 Project:35', 32', & 26' Tall Slim-Line / Light PolesDate:02/06/13 Site:Colorado Springs (Deer Hills & Polo Networks)Page:7 Pole Diameter, D =10.75in. Nominal Wall Thickness, t =0.340in. Sx =11.0 in4 Sy =27.2in4 Section Dimensions & Geometric Properties @ Radio Ports Ph: (503) 587-0101; Fx: (503) 316-1864www.wscengineering.com 8/20/2013 Customer:Crown Castle WSC Project No.:13-0007/8 Project:35', 32', & 26' Tall Slim-Line / Light Poles Date:02/06/13 Site:Colorado Springs (Deer Hills & Polo Networks)Page:8 Radio Port Information: Port Width =6.50in. Port Height =38.0in. Port Base Elevation =2.25ft. (AGL) Monopole Shaft Information: Pole Depth, D =10.8in.Wall Slenderness Ratio, λ = D/t =31.7 Nominal Wall Thickness, t =0.340in.Plastic Design Slenderness Ratio, λp =59.2 Yield Stress, FY =35.0ksiLimiting Slenderness Ratio, λMax =400 Effective Section Modulus, Seff =11.0 in3 Effective Radius of Gyration, Reff =2.63in. MP Shaft Section Properties @ Port: (Includes Effects of 5 1/2" Wide X 1/2" Tall Vent Slot) X - X Axis:Y - Y Axis: Mast Area, AUnreinf =7.31 in2 Mast Area, AUnreinf =7.31 in2 Mom Of Inertia, IX-Unreinf =50.5 in4 Mom Of Inertia, IY-Unreinf =146 in4 Distance to Extreme Fiber, Cx =4.59in.Distance to Extreme Fiber, Cy =5.38in. Design Flexural Strength: Compact Slenderness Ratio, λp =59.2Nominal Flexural Strength, Mn =28.9ft-kips Noncompact Slenderness Ratio, λr =256Design Flexural Strength, φbMn =26.0 ft-kips (OK) Use Plastic DesignFactored Moment, MRP =22.9ft-kips Design Compressive Strength: Noncompact Slenderness Ratio, λr =94.5Nominal Compressive Strength, Pn =78.0kips Column Slenderness, λc =1.70Design Compressive Strength, φcPn =70.2 kips (OK) Effective Area Factor, Q =1.00 Factored Weight, WtBase = 2.08kips Combined Flexure and Axial Force Check: (Section 4.8.1.1) Pu / φc P n = 0.03 P u/2φc P n + Mu/φb Mn = 0.895< 1.00 OK Monopole Shaft: USE:10'' Nominal, Schedule 40, A53/A500 Gr B Monopole Shaft ION Radio Mounting Ports: USE:(1) - 6 1/2" Wide x 38" Tall Unreinforced Radio Port, Bottom of Port @ Minimum Height of 2' - 3" AGL (1) - Port per Radio Unit, Final C.L.'s TBD Stress Check - Monopole Shaft @ Radio Ports Summary - Monopole Shaft @ Radio Ports Ph: (503) 588-0101; Fx: (503) 316-1864www.wscengineering.com 8/20/2013 Customer:Crown Castle WSC Project No.:13-0007/8 Project:35', 32', & 26' Tall Slim-Line / Light Poles Date:02/06/13 Site:Colorado Springs (Deer Hills & Polo Networks)Page:9 Access Port Information: Port Width =6.00in.Number of Ports =2 Port Height =12.0in.Separation =180Degrees Port Base Elevation =1.50ft. (± AGL) Monopole Shaft Information: Pole Depth, D =10.8in.Wall Slenderness Ratio, λ = D/t =31.7 Nominal Wall Thickness, t =0.340in.Plastic Design Slenderness Ratio, λp =59.2 Yield Stress, FY =35.0ksiLimiting Slenderness Ratio, λMax =400 Effective Section Modulus, Seff =16.6 in3 Effective Radius of Gyration, Reff =3.15in. MP Shaft Section Properties @ Port: (Includes Effects of 5 1/2" Wide X 1/2" Tall Vent Slot) X - X Axis:Y - Y Axis: Mast Area, AUnreinf =8.99 in2 Mast Area, AUnreinf =8.99 in2 Mom Of Inertia, IX-Unreinf =89.1 in4 Mom Of Inertia, IY-Unreinf =160 in4 Distance to Extreme Fiber, Cx =5.38in.Distance to Extreme Fiber, Cy =5.73in. Design Flexural Strength: Compact Slenderness Ratio, λp =59.2Nominal Flexural Strength, Mn =43.5ft-kips Noncompact Slenderness Ratio, λr =256Design Flexural Strength, φbMn =39.2 ft-kips (OK) Use Plastic DesignFactored Moment, MRP =27.1ft-kips Design Compressive Strength: Noncompact Slenderness Ratio, λr =94.5Nominal Compressive Strength, Pn =136kips Column Slenderness, λc =1.42Design Compressive Strength, φcPn =122 kips (OK) Effective Area Factor, Q =1.00 Factored Weight, WtBase = 2.08kips Combined Flexure and Axial Force Check: (Section 4.8.1.1) Pu / φc P n = 0.02 P u/2φc P n + Mu/φb Mn = 0.700< 1.00 OK Monopole Shaft: USE:10'' Nominal, Schedule 40, A53/A500 Gr B Monopole Shaft ION Radio Mounting Ports: USE:(1) - 4" x 6" Unreinforced Access Port @ Luminaire Arm Mount, C.L. TBD (Luminaire Cabling Access Port) (1) - 6 x 12 x 1/4" x 2" Long A500 Gr. B Tube Reinforced Access Port, C.L. @ ± 18" AGL (1) - 6 x 12 x 1/4" x 1 1/2" Long A500 Gr. B Tube Reinforced Access Port @ 180° From Above Port, C.L. @ ± 18" AGL Stress Check - Monopole Shaft @ Base Ports Summary - Monopole Shaft @ Radio Ports Ph: (503) 588-0101; Fx: (503) 316-1864www.wscengineering.com 8/20/2013 Customer:Crown Castle WSC Project No.:13-0007/8 Project:35', 32', & 26' Tall Slim-Line / Light Poles Date:02/06/13 Site:Colorado Springs (Deer Hills & Polo Networks)Page:10 Factored Base Reactions From Wind Loading: Mpole =27.1ft-kips Vpole =1.15kips Wtpole =2.08kips Anchor Bolt Design: Reference: ANSI/TIA 222-G, Section 4.9.9, Addendum 2 No. of Anchor Bolts, n =4 Anchor Bolt Diameter, DAB =1.00in.A.B. Tensile Stress Area, At =0.61 in2 Anchor Bolt Circle, DBC =14.0in.Minimum AB Circle =14.0in. Anchor Bolt Length, LAB =48.0in.Minimum Yield Strength, Fy_AB =55.0ksi Minimum Anchor Bolt Projection =5.00in.Minimum Tensile Strength, Fu_AB =75.0ksi Base Detail Type =dFigure 4-4η =0.50 φ =0.80 Maximum Design Force per bolt, Cmax or Tmax = [4 * MPole / (n * DB.C.)] + Wtpole / n =23.7kips Maximum Shear Force per bolt, VAB_Max = Vpole / n =0.29kips Design Anchor Bolt Tensile Strength, ØRnt_AB = Ø * Fu_AB * At =36.4kips Combined Interaction Check = [Tmax + VAB_Max / η] / ØRnt_AB =0.67< 1.00 - (OK) USE: (4) - 1'' Ø x 48'' Long ASTM F1554 Gr. 55 Anchor Bolts on a 14'' Ø B.C. Anchor Bolt Design Ph: (503) 587-0101; Fx: (503) 316-1864www.wscengineering.com 8/20/2013 Customer:Crown Castle WSC Project No.: 13-0007/8 Project:35', 32', & 26' Tall Slim-Line / Light Poles Date: 02/06/13 Site:Colorado Springs (Deer Hills & Polo Networks)Page No.:11 Factored Base Reactions From Wind Loading: Base Moment, Mpole =27.1ft-kips Base Shear, Vpole =1.15kips Base Weight, WtPole =2.08kips Base Plate Design: Base Plate Width, WBP =14.0in.Min. Base Plate Width, WBP_min =13.8in. Base Plate Yield Strength, Fy_BP =36.0ksiPole Dimension, Dpole =10.8in. Anchor Bolt Circle, DB.C. =14.0in. Design Bending Strength, φFB_BP = 0.90 * Fy_BP =32.4ksi Assume failure across x'-x', model as a fixed-end cantilevered beam. b = section length of x'-x' =9.05in. a = (DB.C. - DPole)/2 =1.63in. Maximum Tensile Force per bolt, Tmax =23.7kips Maximum Moment in Plate, MPlate = Tmax * a =38.6in.-kips Min. Base Plate Thickness, tmin = (4*MPlate/b*φFb_BP)½ =0.73in Use: 14 inch Square x 1 inch Thick ASTM A36 Base Plate Base Plate-to-Pipe Leg weld Design: Minimum weld size per ANSI/AWS d1.1, Table 5.8, Low-Hydrogen process =3/16inch Upper Weld Size, wt =0.188in.Weld Tensile Strength, Fweld =70.0ksi (E70XX) Lower Weld Size, wb =0.188in.Design Weld Strength, φFw =31.5ksi Distance to Centroid of Upper Weld, Ltw = Dpole/2 + wt/3 =5.44inches Distance to Centroid of Lower Weld, Lbw = Dpole/2 - wt/3 =5.31inches Section Modulus of Upper Weld, Stw = 0.707 * wt * π * Ltw 2 =12.3 in.3 Section Modulus of Lower Weld, Slw = 0.707 * wb * π * Lbw 2 =11.8 in.3 Total Weld Area, Aweld =8.95 in.2 Required Weld Strength, fw = Mpole/ΣSw + Wtpole/Aweld =13.7ksi (OK) Use: 3/16'' Fillet Weld at top, 3/16'' Fillet Weld at bottom, E70XX Electrodes Base Plate Design Section A-A VPole MPole a TMax DPole WBP DBC AA x' x' Ph: (503) 587-0101; Fx: (503) 316-1864www.wscengineering.com 8/20/2013 Customer:Crown Castle WSC Project No.:13-0007/8 Project:35', 32', & 26' Tall Slim-Line / Light Poles Date:02/06/13 Site:Colorado Springs (Deer Hills & Polo Networks)Page:12 Factored Base Reactions from Wind Loading: Mpole =27.1ft-kips Vpole =1.15kips Wtpole =2.08kips Seismic Parameters : Per 2009 IBC Section 1613, ASCE 7-05 Sections 15.1.3 & 12.8 Soils Design:: Per 2009 IBC, Table1806.2, Class 4 Material Site Classification =D Chapter 20, Table 20.3-1 Short-Period Spectral Acceleration, Ss =0.228g 1-Second Period Spectral Acceleration, S1 =0.058g Seismic Shear Factors:General Location: I =1.0 Table 11.5-1Latitude: R =1.5 Table 12.2-1Longitude: Fa =1.60 Fv =2.40 Seismic Design Classifications: Occupancy Category:I I - IV, Table 1-1 Seismic Design Category:B A - F, Section 11.6 Seismic Base Shear (Nominal Value) Equation 12.8-1:V = Cs * W =0.34kips Equation 12.8-2:Cs = SDS / (R / I) =0.162 Equation 11.4-3:SDS = (2 / 3) * SMS =0.243 Equation 11.4-1:SMS = SS * Fa =0.365 Seismic Base Shear (Need Not Exceed Value, T ≤ T L) Equation 12.8-1:V = Cs * W =0.45kips Equation 12.8-3:Cs ≤ SD1 / [T * (R / I)] ≤0.215 Equation 11.4-4:SD1 = (2 / 3) * SM1 =0.093 Equation 12.8-7: Ta = Ct * hx n =0.288Seconds Equation 11.4-2:SM1 = S1 * Fv =0.139 Seismic Base Shear (Minimum Value) Equation 12.8-1:V = Cs * W =0.06kips Equation 12.8-5:Cs =0.030 Seismic Base Shear (Minimum Value, S 1 ≥ 0.6g) Equation 12.8-1:V = Cs * W =0.04kips Equation 12.8-6:Cs = 0.5 * S1 / (R / I)] =0.019 Total Seismic Shear =0.34kips Total Wind Shear =1.15kips Seismic Base Shear Calculations Design Base Shear is Governed by Wind Loading 39º 42' 23" N 105º 06' 10" W Values for S1, Ss, Fa, and Fv obtained from USGS "Earthquake Ground Motion Parameters", Version 5.1.0 (Based on latitude and longitude indicated above). Lakewood, CO Vwind - vs - Vseismic Ph: (503) 587-0101; Fx: (503) 316-1864www.wscengineering.com 8/20/2013 Customer: Crown CastleWSC Project No.:13-0007/8 Project: 35', 32', & 26' Tall Slim-Line - Antenna / Light Poles Date:02/03/13 Site: Colorado Springs (Deer Hills & Polo Networks)Page:13 Factored Monopole Base Reactions: Mpole = Overturning Moment =27.1ft-kips Vpole = Base Shear =1.15kips Wtpole = Base Weight =2.08kips Design Basis: 1. Ref. 2009 CBC Section 1807.3.2.1, Nonconstrained Condition 2. ACI 318-05/08 - Requirements for Reinforced Concrete. 3. Soil Design Values: Per 2009 IBC, Table1806.2, Class 4 Material Soil Characteristics: Based on IBC Soil Classification for Type:4(1 - 5) Pp = Allow. Lateral Bearing at 1' below grade =150psf/ft dnegl = Depth of soil below grade neglected =0.00ft. Drilled Pier Characteristics: Minimum Diameter: Dtempl = OD of AB Template =15.6in. Sb = Minimum AB and Rebar Separation =1.25in. Concrete Cover = Ccover =3.00in. Dp_min = Dtempl + 2*(Sb + db + dties + Ccover)=26.6in. Use Dp = Pier Diameter =30.0in. Minimum Length/Depth: Ch = Pier Projection AGL =0.25ft. S1 = 2 * Pp * (Lp-dnegl) / 3 =800psf; Where (Lp-dnegl) ≤ 12 ft. A = 2.34*Vpole / (S1*Dp) =1.34 Lp_min = A/2 * [1 + (1 + 4.36*h/A)½] + dnegl =6.62ft. Use: Lp = Below Grade Pier Length =8.00ft. Ltot = Total Length of Pier =8.25ft. Total Volume of Concrete Required =1.50cu. yds. Drilled Pier Foundation Design Circular Tie Dp Vertical Rebar Vpole Dp Ch Lp Mpole Wtpole Ph: (503) 587-0101; Fx: (503) 316-1864www.wscengineering.com 8/20/2013 Customer: Crown Castle WSC Project No.:13-0007/8 Project: 35', 32', & 26' Tall Slim-Line - Antenna / Light Poles Date:02/03/13 Site: Colorado Springs (Deer Hills & Polo Networks)Page:14 Reinforcement: Vertical Reinforcement Parameters: Vertical Bar Size =6Tie Bar Size =4 Qty of Vertical Bars =8 f'c =4.00ksi db = Diameter of Bar =0.75in.fy =60.0ksi As = Total Area of Vert. Bars =3.53sq. in. Pier Moment Capacity: Verify Mult ≤ ØMn Mult = 1.3*[Mpole+Vpole*(Lp/3+dnegl)]=39.2ft-kips ØMn =199ft-kips (OK) Asmin = 4*Mult / Ø*fy*N*Dp =0.1451sq. in. ρprov = As / (π/4 * 0.8 * Dp 2) =0.0050 ρmin =0.0050(OK) Vertical Bar Development Length: Ldb = [0.04*db*fy / f'c ½] * Mult / ØMn =5.60in. Ldb_prov'd =33.9in. (OK) Shear Reinforcement: Factored Shear, Vu = 1.4 * Vpole =1.60kips Horizontal Tie Shear Capacity, Vs=96.0kipsACI 318 Equation 11-15 Concrete Shear Capacity, Vc=87.3kipsACI 318 Equation 11-5 Total Shear Capacity, ØVc+ ØVs=137kips (OK) Dtie = Diameter of Tie =24 '' Ø Reinforcement Summary: Vertical Bars:8 - #6 x 7.75 ft. Long A615 Gr. 60 Deformed Vertical Bars Spaced evenly (approx. 8.4'' o.c.) within Horizontal Ties Horizontal Ties:12 - #4 Horizontal Ties , 24 in. Diameter, with 24 in. lap Spaced at 6'' o.c. along the anchor bolts and 12'' o.c. in remainder of pier Rebar Weights:Vertical Bars =93pounds Horizontal Ties =67pounds Horizontal Tie Length =8' - 4'' Drilled Pier Foundation Design 45° Ld b Circular Tie 24" Ph: (503) 587-0101; Fx: (503) 316-1864www.wscengineering.com 8/20/2013 Customer:Crown Castle WSC Project No.:13-0007/8 Project:35', 32', & 26' Tall Slim-Line / Light Poles Date:02/06/13 Site:Colorado Springs (Deer Hills & Polo Networks)Page No.: 15 In Accordance with the AASHTO "Standard Specifications for Structural Supports for Highway Signs, Luminaires and Traffic Signals," 5th Edition (2009) with 2011 Interim Velocity Wind Pressure: Per Section 3.8, P z / (Kz * Cd) = 0.00256*G*V2*Ir where: G = Gust Effect Factor1.14(Constant per Section 3.8.5) V = Basic Wind Speed100(mph, 3-Second Gust, Fig. 3-2) Ir = Wind Importance Factor 1.00(50 Year Return, Table 3-2) Velocity Wind Pressure, P z / (Kz * Cd) = 29.2psf Design Wind Pressure: P Z = (0.00256*G*V2*I r)*KZ*C D where: K Z = Height and Exposure Factor, = 2.01 *(z/900)(2/9.5)1.01(Tbl. 3-5, Eqn. C 3-1) z = Overall Height35.0feet Design Wind Pressure / Cd = 29.6psf (Top of Pole) 24" OD x 6.0' Tall Radome Qty = 1each K Z = Height and Exposure Factor, = 2.01 *(z/900)(2/9.5) =1.00Eqn. C 3-1 Z = Centerline Height =32.0 feet CVVd =200 CD = Drag Coefficient = 0.45Table 3-6 CD =0.45 Applied Wind Pressure, P Z = 13.1 psf Height =6.00 feet Width/Diameter =24.0inches Flat Plate Wind Area =12.0 ft2 Wind Load =156.9 pounds 10 3/4" OD x 29.0' Long MP Shaft Section Qty = 1 each K Z = Height and Exposure Factor, = 2.01 *(z/900)(2/9.5) =0.87Eqn. C 3-1 Z = Centerline Height =14.5 feet CVVd =89.6 CD = Drag Coefficient = 0.45Table 3-6 CD =0.37 Applied Wind Pressure, P Z = 11.4 psf Height =29.0feet Width/Diameter =10.8 inches Flat Plate Wind Area =26.0 ft2 Wind Load =297 pounds 4" Deep x 4.0' Long Luminaire Support Arm Qty = 1each K Z = Height and Exposure Factor, = 2.01 *(z/900)(2/9.5) =0.98Eqn. C 3-1 Z = Centerline Height =29.0 feet CVVd =33.3 CD = Drag Coefficient = 1.70Table 3-6 CD =1.35Applied Wind Pressure, P Z = 48.4 psf Height =4.00 feet Width/Diameter =4.00 inches Flat Plate Wind Area =1.33 ft2 Wind Load =65 pounds (2 Each) AASHTO Wind Pressure / Loading Calculations Ph: (503) 587-0101; Fx: (503) 316-1864www.wscengineering.com 8/20/2013 Customer:Crown Castle WSC Project No.:13-0007/8 Project:35', 32', & 26' Tall Slim-Line / Light Poles Date:02/06/13 Site:Colorado Springs (Deer Hills & Polo Networks)Page No.: 16 18" Wide x 36.0' Tall Flat Plate LuminaireQty = 1 each K Z = Height and Exposure Factor, = 2.01 *(z/900)(2/9.5) =0.98Eqn. C 3-1 Z = Centerline Height = 30.0 feet CVVd =300 CD = Drag Coefficient = 1.70Table 3-6 CD =1.70 Applied Wind Pressure, P Z = 48.7 psf Height = 36.0 inches Width = 18.0inches Flat Plate Wind Area = 4.50 ft2 Wind Load = 219 pounds Andrew DBXNH6565A Panel Antenna Qty = 3each K Z = Height and Exposure Factor, = 2.01 *(z/900)(2/9.5) =0.97Eqn. C 3-1 Z = Centerline Height = 28.0 feet CVVd =258 CD = Drag Coefficient = 1.70Table 3-6 CD =1.70 Applied Wind Pressure, P Z = 48.0 psf Height = 31.0 inches Width = 10.6inches Flat Plate Wind Area = 2.28 ft2 Wind Load = 219pounds AASHTO Wind Pressure / Loading Calculations Ph: (503) 587-0101; Fx: (503) 316-1864www.wscengineering.com 8/20/2013 Customer: Crown Castle WSC Project No.:13-0007/8 Project: 35', 32', & 26' Tall Slim-Line / Light PolesDate:2/6/13 Site: Colorado Springs (Deer Hills & Polo Networks)Page No.:17 CL ElevationCL OffsetWeight PWind Torque OTMDL OTMLL (feet)(feet)(lbs)(lbs)(ft-lbs)(ft-lbs)(ft-lbs) 32.00.001251570.000.005021 10 3/4" OD x 29.0' Long MP Shaft Section 14.50.0012002970.000.004304 29.02.0080.064.51291601871 30.04.7515021910427136579 28.00.001202190.000.006138 Summations =1675957117187323913 Results:Overturning Moment at Base (Dead Load):873ft-lbs Overturning Moment at Base (Live Load):23913ft-lbs Torque at Base (Live Load):1171ft-lbs Shear at Base (Live Load):957lbs Total Weight at Base:1675lbs Monopole Shaft Information: X-Axis Section Modulus, Sx =29.9 in3 Pipe Wall Thickness =0.365inches Y-Axis Section Modulus, Sy =29.9 in3 Maximum b/t =29.5 Base Port Information: (See Page 9) X-Axis Section Modulus, Sx =16.6 in3MP Shaft Yield Stress =35.0ksi Y-Axis Section Modulus, Sy =27.9 in3 Allowable Bending Stress =27.1ksi Allowable Shaft Bending Moment =37.4ft-kips Applied Bending Moment =23.9ft-kips Anchor Bolt Information: Anchor Bolt Diameter, DAB =1.00in.A.B. Tensile Stress Area, At=0.610 in2 Anchor Bolt Circle, DBC =14.0in.Anchor Bolt Yield, Fy_AB =55.0ksi No. of Anchor Bolts, n =4 Anchor Bolt Stress Calculations: Maximum Tensile Force per bolt, Tmax = 4 * MPole / (n * DB.C.) =20.1kips Maximum Shear Force per bolt, VMax = VPole / n + TPole / (DBC * n) =0.49kips Allowable Anchor Bolt Tensile Stress, Tallow = 1.33 * 0.5 * Fy_AB =36.7ksi Actual Anchor Bolt Tensile Stress = Tmax / At =32.9ksi (OK) Allowable Anchor Bolt Shear Stress, Vallow = 1.33 * 0.3 * Fy_AB =22.0ksi Actual Anchor Bolt Shear Stress = Vmax / At =0.80ksi (OK) Combined Stress Ratio =0.81< 1.00 (OK) Base Plate Information: Base Plate Width, WBP =14.0in.Pole Diameter, Dpole =10.8in. Base Plate Yield Strength, Fy_BP =36.0ksi Anchor Bolt Circle, DB.C. =14.0in. Allowable Bending Stress, Fb_BP =36.0ksi Baseplate Minimum Thickness Calculations: Model as a fixed-end cantilevered beam: b = section length of x'-x' =9.05in. a = (DB.C. - DPole)/2 =1.63in. Maximum Tensile Force per bolt, Tmax =20.1kips Maximum Moment in Plate, MPlate = Tmax * a =32.6in.-kips Min. Base Plate Thickness, tmin = √(6*MPlate/b*Fb) =0.78in AASHTO Loading Summary: Stepped Monopole Appurtenance 24" OD x 6.0' Tall Radome 18" Wide x 36.0' Tall Flat Plate Luminaire 4" Deep x 4.0' Long Luminaire Support Arm Andrew DBXNH6565A Panel Antenna Section A-A VPole MPole a TMax DPole WBP DBC AA x' x' Ph: (503) 587-0101; Fx: (503) 316-1864www.wscengineering.com 8/20/2013 8/20/2013 8/20/2013 Vail Business Review June 2013 August 12, 2013 The June Vail Business Review breaks down the four percent sales tax collected for June and year to date through June. Overall June sales tax increased 5.1% with Retail increasing 10.9%, Lodging decreased .9%, Food and Beverage increased .6% and Utilities/Other (which is mainly utilities but also includes taxable services and rentals) increased 14.9%. The Out of Town category continues to be greatly affected by construction, interior design firms and furniture stores delivering in to Vail. Excluding the Out of Town category, sales tax for the month of June was up 2.5%. Year to date through June resulted in an 8.73% increase overall with Retail increasing 11.7%, Lodging increased 10.4%, Food and Beverage increased 6.7% and Utilities/Other decreased 2.5%. Excluding the Out of Town category, sales tax year to date through June is up 9.4%. Town of Vail sales tax forms, the Vail Business Review and the sales tax worksheet are available on the internet at www.vailgov.com. You can subscribe to have the Vail Business Review and the sales tax worksheet e-mailed to you automatically from www.vailgov.com. Please remember when reading the Vail Business Review that it is produced from sales tax collections, as opposed to actual gross sales. If you have any questions or comments please feel free to call me at (970) 479-2125 or Judy Camp at (970) 479-2119. Sincerely, Sally Lorton Sales Tax Administrator 8/20/2013 TOWN OF VAIL BUSINESS REVIEWTOWN OF VAIL BUSINESS REVIEWTOWN OF VAIL BUSINESS REVIEWTOWN OF VAIL BUSINESS REVIEW JuneJuneJuneJune Sales Tax Newsletter June 2013 Sales TaxJune 2013 Sales TaxJune 2013 Sales TaxJune 2013 Sales Tax JuneJuneJune 20122013% CollectionsCollectionsChange VAIL VILLAGE Retail99,000107,6058.69 % Lodging115,057105,776-8.07 % F & B195,705201,9753.20 % Other2,0326,553222.42 % Total411,794421,9092.46 % LIONSHEAD Retail34,07934,8672.31 % Lodging69,01471,5303.65 % F & B62,93258,991-6.26 % Other2,9444,91166.81 % Total168,969170,2980.79 % CASCADE VILLAGE/EAST VAIL/SANDSTONE/WEST VAIL Retail117,994124,2635.31 % Lodging50,77856,15210.58 % F & B54,64354,118-0.96 % Other6,4764,169-35.62 % Total229,891238,7033.83 % OUT OF TOWN Retail58,23876,19230.83 % Lodging4,1633,525-15.32 % F & B469406-13.27 % Utilities & Other91,465102,64412.22 % Total154,334182,76818.42 % 8/12/2013 1:07:03 PMPage 1 of 2 8/20/2013 TOWN OF VAIL BUSINESS REVIEWTOWN OF VAIL BUSINESS REVIEWTOWN OF VAIL BUSINESS REVIEWTOWN OF VAIL BUSINESS REVIEW JuneJuneJuneJune Sales Tax Newsletter June 2013 Sales TaxJune 2013 Sales TaxJune 2013 Sales TaxJune 2013 Sales Tax TOTALTOTALTOTALTOTAL JuneJuneJune 20122013% CollectionsCollectionsChange Retail309,311342,92610.87 % Lodging And Property Mgmt239,011236,983-0.85 % Food and Beverage313,749315,4900.56 % Other102,918118,27814.92 % Total964,9891,013,6785.05 % RETAIL SUMMARYRETAIL SUMMARYRETAIL SUMMARYRETAIL SUMMARY JuneJuneJune 20122013% CollectionsCollectionsChange RETAIL-FOOD92,42397,5025.50 % RETAIL-LIQUOR27,02528,7776.48 % RETAIL-APPAREL43,59655,01126.19 % RETAIL-SPORT49,95652,7275.55 % RETAIL-JEWELRY12,45112,9023.62 % RETAIL-GIFT5,0793,124-38.48 % RETAIL-GALLERY3,9781,876-52.83 % RETAIL-OTHER74,53790,81921.84 % RETAIL-HOME OCCUPATION266186-30.02 % Total309,311342,92610.87 % 8/12/2013 1:07:03 PMPage 2 of 2 8/20/2013 TOWN OF VAIL BUSINESS REVIEWTOWN OF VAIL BUSINESS REVIEWTOWN OF VAIL BUSINESS REVIEWTOWN OF VAIL BUSINESS REVIEW June YTDJune YTDJune YTDJune YTD Sales Tax Newsletter June YTD 2013 Sales TaxJune YTD 2013 Sales TaxJune YTD 2013 Sales TaxJune YTD 2013 Sales Tax June YTDJune YTDJune YTD 20122013% CollectionsCollectionsChange VAIL VILLAGE Retail1,562,6041,727,96310.58 % Lodging1,992,4572,288,59714.86 % F & B1,909,1402,052,2477.50 % Other59,44379,17033.19 % Total5,523,6446,147,97711.30 % LIONSHEAD Retail704,366760,2687.94 % Lodging1,418,6911,520,5547.18 % F & B555,481579,2284.28 % Other28,23732,98316.81 % Total2,706,7742,893,0336.88 % CASCADE VILLAGE/EAST VAIL/SANDSTONE/WEST VAIL Retail931,235993,1316.65 % Lodging702,176770,9599.80 % F & B333,022351,9995.70 % Other32,60232,6340.10 % Total1,999,0352,148,7237.49 % OUT OF TOWN Retail307,269435,17941.63 % Lodging155,362132,587-14.66 % F & B5,9676,5169.19 % Utilities & Other980,928928,863-5.31 % Total1,449,5271,503,1453.70 % 8/12/2013 1:14:33 PMPage 1 of 2 8/20/2013 TOWN OF VAIL BUSINESS REVIEWTOWN OF VAIL BUSINESS REVIEWTOWN OF VAIL BUSINESS REVIEWTOWN OF VAIL BUSINESS REVIEW June YTDJune YTDJune YTDJune YTD Sales Tax Newsletter June YTD 2013 Sales TaxJune YTD 2013 Sales TaxJune YTD 2013 Sales TaxJune YTD 2013 Sales Tax TOTALTOTALTOTALTOTAL June YTDJune YTDJune YTD 20122013% CollectionsCollectionsChange Retail3,505,4743,916,54111.73 % Lodging And Property Mgmt4,268,6874,712,69710.40 % Food and Beverage2,803,6102,989,9906.65 % Other1,101,2101,073,650-2.50 % Total11,678,98012,692,8798.68 % RETAIL SUMMARYRETAIL SUMMARYRETAIL SUMMARYRETAIL SUMMARY June YTDJune YTDJune YTD 20122013% CollectionsCollectionsChange RETAIL-FOOD674,860726,6647.68 % RETAIL-LIQUOR241,901259,6457.34 % RETAIL-APPAREL450,919608,89335.03 % RETAIL-SPORT1,476,6251,595,3218.04 % RETAIL-JEWELRY92,218103,03611.73 % RETAIL-GIFT38,05639,7524.46 % RETAIL-GALLERY27,91327,9300.06 % RETAIL-OTHER500,231553,41710.63 % RETAIL-HOME OCCUPATION2,7521,882-31.62 % Total3,505,4743,916,54111.73 % 8/12/2013 1:14:33 PMPage 2 of 2 8/20/2013 To: Town Council From: Sales Tax Division Date: August 15, 2013 Subject: Rental by Owner I. Summary This memo is in response to Council’s request for an update on sales tax collection efforts in place for properties rented by owners through the internet and other methods. Subsequent sections of this memo describe how short-term rentals are taxed and the process we follow to assure collection from this category. Although some rental by owner situations will always go undetected, we believe the Town of Vail has a good process in place to minimize those situations. We currently collect tax from 200 individual accounts identified as rental by owner. For January through June 2013, collections from these accounts totaled $335,826 or 7.1% of the total lodging category. Growth in sales tax from rental by owner of 12% year over year outpaced the remainder of the lodging category which was up 10% from the prior year. II. Taxability All short-term rentals are taxable regardless of ownership, type of accommodation, or frequency of rental. Short-term is defined in the Vail Town Code as less than 30 consecutive days. Ownership of the property may be by a corporation, partnership, individual or other entity. Although the tax applies to property within the town, the owner may be located out of town. The property being rented may be a single family residence, condominium, hotel room, meeting room, locker or other tangible personal property. All are taxable. Applicable taxes include: Town of Vail 4.0%; Colorado 2.9%; Eagle County 1.5%; and Vail Local Marketing District 1.4%. It is the responsibility of the property owner to collect and remit tax either directly or through a property management company or tax processing company. The owner is responsible to remit the required tax even if he or she fails to collect it from the renter. Taxpayers who fail to remit in a timely manner are subject to the same penalty (the greater of 10% of tax due or $15) and interest (1% per month) as any other delinquent taxpayer. Continued delinquency could result in summons to court, garnishment of bank accounts, and/or a lien placed against the property. All taxable transactions, including rental by owner, are subject to audit. 8/20/2013 Town of Vail Page 2 III. Collection Efforts We have had a program in place for over twelve years to specifically address collection of tax on rentals by owner. One thing we learned from the program several years ago was that individuals renting their property short-term and/or only occasionally were not always aware of the requirement to pay sales tax or confused it with IRS requirements which exempt certain rentals from income tax. As a result, we periodically publish notices in the Vail Daily with a reminder that all short-term rentals are taxable and information on how to proceed. These notices are timed to coincide with holidays when out-of-town owners who may not be familiar with our taxes are likely to be here. Tax rates and other requirements are also posted on the Town of Vail website. Finally, Town staff provides prompt response to phone call and e-mail questions from taxpayers and personal assistance in filing tax returns. To encourage compliance, we try to make the remittance process easy. For individual rental units, there is no need to get a business license or pay a business license fee – only a free sales tax license is required for our tracking and recording purposes. Forms are available on- line or in person and sales tax personnel will help with setting up new accounts. To make the payment process even easier in the future, the final component of our new sales tax software will allow on-line reporting and payment. We are also proactive in identifying and/or following up on cases of potential non-compliance. Although earlier efforts consisted primarily of searching on-line and in newspapers for short- term rental properties, recently our focus has been on researching properties identified by other businesses and members of the public. Once a property has been identified as a potential short-term rental, staff reviews our sales tax records to see if we are already receiving tax returns for that property. Because tax returns are not necessarily linked to a physical address and the tax may be remitted by a property management company, accountant or tax service, we are not always able to match tax returns to the property in question. Our next step is to determine contact information for the property owner who is responsible for paying the tax. This information is not always readily available and may involve researching county property records among other sources. When approaching the property owner, staff always acknowledges we have not been able to identify a sales tax license or tax payments associated with a potential rental property and ask for their help. In a few cases, we are not able to contact the owner. When we do, the outcome generally falls into three categories: the tax is being paid but we did not connect the property with the payment; there is no tax due because the property is advertised, but there have been no rentals to date or because the rental is long-term; or there is a taxable rental by owner situation and we collect the tax. We have also had success with property owners contacting us directly or as a result of newspaper articles or conversations with other short-term renters and from working with the state sales tax audit department. 8/20/2013 To: Vail Town Council From: Stan Zemler Date: 8-20-13 Subject: TOV Community Picnic Comments I. BACKGROUND The Town of Vail 14th annual neighborhood picnics were held on July 23 at Donovan Park and on Aug. 13 at Bighorn Park. The picnics were well attended and are used as a community outreach measure to connect with residents and guests and to collect comments and suggestions regarding community issues. The following written comments were submitted by picnic attendees and are currently being reviewed by staff. II. COMMENTS COLLECTED FROM DONOVAN PARK PICNIC, JULY 23 • No! helicopter pad on the bank building – please1 • Sign for Donovan Park – No sign on Frontage Road and trim junipers in front of current sign • No Ever Vail! • Skatepark in every park in town (Bighorn, Sandstone, Donovan, Stephens) • The flowers in the roundabout are beautiful!! Thank you for lunch! • Please ban plastic grocery bags • Pave South Frontage Road from roundabout to Interlochen • We really need Internet service in West Vail!! • Please slow down traffic on Matterhorn Circle • Need jersey barriers along I-70, please • I-70 noise!!! • Gore Creek survey. Where is it? • Trail markers Pitkin Creek Trail • More music events at Donovan Pavilion! • Enforce single-file biking on the roads, especially in Intermountain and East Vail • Replace Bridge Road bridge and other East Vail bridges with kayak-friendly bridges • Need bike path on Vail Valley Drive through Golf Course or widen road 8/20/2013 Town of Vail Page 2 • No one uses their indicator, especially in circles (total chaos) • Vegetarian burger option at next lunch (Bighorn) – thank you! • No cell phone personal usage by TOV employees while on the clock • Don’t try to build on every viable green spot in TOV (F.P. structures specifically) • Solaris “parking” sign on median is totally misleading • Thanks for lunch!! • Add info kiosk or connectivity to Lionshead Welcome Center from transit stop at top • More bike paths – or widen roads – too many 3 abreast riders • Go forward with golf club house remodel • Good idea for helipad on top of bank • Dinner, dancing with wine? Thank you for nice lunch! • Full time wildland fire jobs, please and thank you! III. COMMENTS COLLECTED FROM BIGHORN PARK, AUG. 13 • Please increase enforcement of noise ordinance on I-70! It seems enforcement has decreased in past couple of years, especially on steep section from mm 180 to 182 • Get noise activated cameras and issue fines • Stock BH pond for kids to fish • Make Gore Creek catch and release in Vail (like Silverthorne) • Need more speed limit signs on Frontage Road from Ford Park to VMS • Tennis courts Booth Creek – what a disgrace! Now locked. Unkept. Not Vail image • No to skateboard park in Booth Creek • Consider platform tennis for replacement of Booth Creek tennis courts if tennis courts are not going to be kept up. Pickle ball fun too! • Please get more bus service to East Vail – at least on the half hour. We sometimes decide not to dine or shop in the village because of only hourly service. There is more population here now • Request CDOT put up sound barriers on I-70. MM182 most important • Safety Golf Course – ball flight study questionable – driving range issue NOT 19th fairway • Events at golf course – please advertise and inform when special events/weddings are scheduled. Vandalism in parking lot – parking violations • Booth Creek townhomes gifted wetlands and tennis courts to Town with understanding that they would be maintained. Now padlocked? Why? Why not maintained? What is going to happen? • Amphitheater and bus stops bigger. Clean/empty trash cans more often 8/20/2013 Town of Vail Page 3 • Question # of skiers on mountain. Does forest service limit? If so, what # and how do they control? • Fear of current sense of greed. Has greed gotten out of control? • Please bring back the free gondola on Fridays and or on weekends after 3pm • One special ski run for special needs people or people over 65 • Replace Bridge Rd. bridge with kayak friendly/raft friendly bridge. East Vail has some great moderate creeking and the bridges are by far most dangerous element of Gore Creek. • Take out bladders in creek at International Bridge and replace with rocks similar to rocks at Solaris and/or amphitheater. Bladders look like trash in creek – ugly. • East Vail – the best place to live, work and play! • Get the clock tower working • Make Booth Creek tennis courts a top priority • Any chance of a berm in front of Booth Creek area? • Put an enclosed bus stop at E. end of Spruce Way bus stop 8/20/2013 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: August 20, 2013 ITEM/TOPIC: Matters from Mayor,Council and Committee Report: 8/20/2013 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: August 20, 2013 ITEM/TOPIC: Executive Session, pursuant to: 1) C.R.S. §24-6-402(4)(b)(e) - to receive legal advice on specific legal questions; and to determine positions, develop a strategy and instruct negotiators, Regarding: update on pending litigation; 2) C.R.S. §24-6-402(4)(a)(b)(e) - to discuss the purchase, acquisition, lease, transfer, or sale of property interests; to receive legal advice on specific legal questions; and to determine positions, develop a strategy and instruct negotiators, Regarding: Timber Ridge, Vail Golf Course and Vail Village Plaza Phase V. PRESENTER(S): Matt Mire 8/20/2013 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: August 20, 2013 ITEM/TOPIC: Adjournment (4:05 p.m.) NOTE: UPCOMING MEETING START TIMES BELOW (ALL ARE APPROXIMATE DATES AND TIMES AND SUBJECT TO CHANGE) -------------------- THE NEXT REGULAR VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BEGIN AT APPROXIMATELY 12:30 P.M. (or TBD), TUESDAY, SEPTEMBER 3, 2013 IN THE VAIL TOWN COUNCIL CHAMBERS FUTURE AGENDA ITEMS: Ongoing agenda items TBD: DRB/PEC updates - Warren - WS - 15 min.; Information Updates Attachments: WS - 15 min.; Executive Session items: 30 min.; Consent Agenda: 5 min.; Town Manager Report: 5 min. FUTURE AGENDA ITEMS: Award of Bid for 18th Hole - ES - 09/03 1st reading of Ord #1 - Charter Split - Matt M - ES - 30 min. - 10/01 EHU Housing Authority - TBD 2015 WAC construction restrictions discussion - George - WS - 30 min. - TBD VVMC/TOV discussion on MOB - Doris Kirchner, VVMC - ES - 30 min. - TBD Sister City discussion - TBD Discussion of future of RSES - TBD Streaming PEC & DRB - TBD Vail Village Character Preservation Update - TBD 2015 Expectations/Legacy Piece - TBD 8/20/2013