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HomeMy WebLinkAbout2013-09-03 Agenda and Support Documentation Town Council Evening SessionVAIL TOWN COUNCIL EVENING SESSION AGENDA VAIL TOWN COUNCIL CHAMBERS 75 S. Frontage Road W. Vail, CO 81657 6:00 P.M., SEPTEMBER 3, 2013 NOTE: Times of items are approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. 1. ITEM/TOPIC: Citizen Participation. (15 min.) 2. ITEM/TOPIC: Consent Agenda: 1) Approval of August 6 and August 20 meeting minutes; 2) Award of bid for North Frontage Road Parking Improvements (5 min.) 3. ITEM/TOPIC: Town Manager Report: (5 min.) PRESENTER(S): Stan Zemler 4. ITEM/TOPIC: Vail Golf Club - Hole #18 Remodel Contract Award (15 min) PRESENTER(S): Greg Hall ACTION REQUESTED OF COUNCIL: Staff is requesting direction from the Town Council to the Town manager to enter into a construction contract with Land Links, LLC in the amount of $408,023.11. BACKGROUND: The 18th hole is being moved from its current location at the direction of the Vail Town Council to address ongoing safety concerns. The 18th hole realignment was unanimously approved by the Town Council on July 17, 2012 after hearing testimony from a golf course safety expert, representatives from the Vail Recreation District and members of the public. STAFF RECOMMENDATION: Staff recommends directing the Town Manager to enter into a contract for the Vail Golf Club - Hole #18 Remodel project with Land Links, LLC in the amount of $408,023.11. 5. ITEM/TOPIC: An appeal, pursuant to Section 12-3-3, Appeals, Vail Town Code, of the Town of Vail Planning and Environmental Commission’s denial of a request for amendments to a conditional use permit for a “public and private parks and active outdoor recreation areas, facilities and uses”, pursuant to Section 12-16-10, Amendment Procedures, Vail Town Code, to allow for the construction of various improvements at the Ford Park Gerald R. Ford Amphitheater including a public plaza and box office remodel, located at 540 South Frontage Road East/Unplatted, and setting forth details in regard thereto. (PEC130024) (45 min. ) PRESENTER(S): Warren Campbell, Jack Hunn-Hunn Consulting, Pedro Campos-Zehren & Associates 9/3/2013 ACTION REQUESTED OF COUNCIL: Pursuant to Section 12-3-3, Appeals, Vail Town Code, the Vail Town Council shall uphold, uphold with modifications, or overturn the Planning and Environmental Commission’s August 12, 2013, decision. BACKGROUND: On August 12, 2013 the Planning and Environmental Commission denied a motion for approval (2-4-0), for a development application for amendments to a conditional us permit for a "public and private parks and outdoor recreation areas, facilities and uses". STAFF RECOMMENDATION: The Community Development Department recommends the Vail Town Council overturns the decision of the Planning and Environmental Commission of August 12, 2013, which denied a motion for approval (2-4), for a development application for amendments to a conditional use permit for a “public and private parks and active outdoor recreation areas, facilities and uses” 6. ITEM/TOPIC: A request for permission to proceed through the development review process regarding the installation of a Beaver Deceiver flow control device at 3090 Booth Creek Drive, in East Vail on Town stream tract property adjacent to Gore Creek. (15 mins) PRESENTER(S): Travis Coggin, Triumph Mountain Properties on behalf of Art Reimers ACTION REQUESTED OF COUNCIL: Staff requests the Town Council provide policy direction with respect to the project in question at 3090 Booth Creek Drive, as well as future requests to mitigate beaver activity within Town boundaries. BACKGROUND: Last fall, 2012, a beaver family built a dam on Gore Creek just across from Mr. Reimers’ home located at 3090 Booth Creek Drive in East Vail. The beaver dam caused the area to flood and subsequently caused water to back up to the lower portion of Mr. Reimers’ back yard. The applicant requests that Town of Vail approve the proposal (Attachment A) to install a “Beaver Deceiver” on Town of Vail property between Mr. Reimers’ property and Gore Creek. A Beaver Deceiver is a flow device (pipe) that prevents the daming activity by allowing water to flow through the dam. The Town of Vail owns the Gore Creek stream tract property in order to ensure the health of the Gore Creek ecosystem. There is no current adopted or stated policy at the Town of Vail regarding beaver activity or installation of devices on Town owned property to mitigate flow. However, several times a year Town staff receives phone calls and emails requesting involvement in relocation, removal, or other mitigation of beaver activity. STAFF RECOMMENDATION: Staff recommends first, that policy direction be provided as to the Town's involvement in mitigating beaver activity on Town owned stream tract as well as private property when requests are made. Should the Vail Town Council approve the proposal to install the Beaver Deceiver, staff recommends Council include the condition that Mr. Reimers work with Wildlife 2000 to ensure a solution that allows for beaver survival, however due to the importance of beavers to the overall health of Gore Creek, staff recommends no action be taken to mitigate beaver activity on Town owned stream tract. 9/3/2013 Should the Vail Town Council choose to approve the applicant’s request, Staff recommends the Council pass the following motion: “The Vail Town Council, on behalf of the property owner, approves the applicant’s request to proceed through the development review process with a proposal to construct a Beaver Deceiver on Gore Creek Public Stream Tract property adjacent to 3090 Booth Creek Drive, and setting forth details in regard thereto.” 7. ITEM/TOPIC: Adjournment (8:40 p.m.) 9/3/2013 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: September 3, 2013 ITEM/TOPIC: Citizen Participation. 9/3/2013 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: September 3, 2013 ITEM/TOPIC: Consent Agenda: 1) Approval of August 6 and August 20 meeting minutes; 2) Award of bid for North Frontage Road Parking Improvements ATTACHMENTS: August 6 Town Council Meeting Minutes August 20 Town Council Meeting Minutes North Frontage Road Parking Improvements Award Memorandum 9/3/2013 Town Council Meeting Minutes of August 6, 2013 Page 1 Vail Town Council Meeting Minutes Tuesday, August 6, 2013 6:00 P.M. Vail Town Council Chambers The regular meeting of the Vail Town Council was called to order at approximately 6:00 P.M. by Mayor Andy Daly. Members present: Andy Daly, Mayor Ludwig Kurz Kerry Donovan Kevin Foley Margaret Rogers Susie Tjossem Greg Moffet Staff members: Stan Zemler, Town Manager Matt Mire, Town Attorney Pam Brandmeyer, Assistant Town Manager _________________________________________________________________ The first item on the agenda was Citizen Participation. Wendy Erb, local resident who is also a heavy user of public transportation, expressed concern about smoking in the bus shelters. She was concerned about being adversely affected by the second hand smoke, as well as potential fire danger since some smokers were stubbing out cigarettes into the wooden structure. Assistant Manager Brandmeyer said there was an ordinance in place for twenty plus years prohibiting smoking in any town-owned building or vehicle, so the shelter could easily be posted to this effect. The second item on the agenda was the Consent Agenda. Approval of the July 2 and 16 minutes. Kurz moved, with a second from Foley, to approve the July 2 minutes. A vote was taken and the motion passed 5.0.1, Moffet abstaining since he was not in attendance. Kurz moved, with a second from Donovan, to approve the amended July 16 minutes (modification by Daly). A vote was taken and the minutes were approved, 6.0. The third item on the agenda was the Town Manager Report. As Donovan began questioning the accuracy of information contained in two Emergency Services Planning document attachments, it was discovered these were dated 2012. Her questions centered around shelter locations and evacuation details. Town Manager Stan Zemler said staff would follow up to ensure the accuracy of these documents. Daly also noted the Town Council had been honored at lunch by the Vail Valley Foundation for 25 years of financial support for the International Dance Festival. 9/3/2013 Town Council Meeting Minutes of August 6, 2013 Page 2 Council was also presented with a sterling silver statue designed by Barbara DeLuca with Currents Jewelry to commemorate this quarter century of support. The fourth item on the agenda was the Marriott Residence Inn (The Roost Lodge) Appeal. An appeal, pursuant to Section 12-3-3 Appeals, Vail Town Code, of the Town of Vail Planning and Environmental Commission’s approval, with conditions, of a development review application for an exterior alteration or modification, pursuant to Section 12-7J-12, Vail Town Code, to allow for a limited service lodge, located at 1783 North Frontage Road West (The Roost Lodge)/Lots 9, 10, 11 and 12, Buffehr Creek Subdivision, and setting forth details in regard thereto (PEC130017). Chief of Planning Warren Campbell gave an overview of this call up by the Vail Town Council of Planning and Environmental Commission’s (PEC) approval of PEC 130017, stating there had been changes to the hotel room numbers, although there were no changes to the site plan. The roof had been flattened and there was no increase in height. Mayor Daly indicated this had primarily been called up by Council due to some specific comments from the PEC, but the application remained well within what’s allowed on the site. Council’s curiosity had been addressed. Dominic Mauriello, Mauriello Consulting, responded to Foley’s expression of concerns from neighbors about the façade materials, lighting and landscaping. Mauriello said robust landscaping plans are in place and no exterior lights on the back side (north side) of the building are proposed. Wendy Erb, West Vail resident since 1999, questioned the increased numbers of units in the current plan, as opposed to what originally was proposed when this process began. She said this would put undue demand on public bus service, and as a neighbor who uses public transportation a lot, she oftentimes already cannot get on a bus because it’s full. Erb said the biggest problem with this development is that it’s a massive building that would overwhelm the character of this neighborhood. She does not believe it should be built in any residential neighborhood. Daly responded the current proposal is only using 58% of what’s actually allowable. Greg Bemis, another long time Vail resident, agreed with Erb. As he’s watched the project progress, it’s just continued to gain in bulk, but with not much additional character. There’s not much exterior stone. It’s a really large building for West Vail. He acknowledged Council makes the rules, but in this case, this project seems like a piecemeal approach. Donovan asked if the exterior color had been determined and about signs. Mauriello responded no sign package had been presented yet. Moffet moved, with a second from Kurz, to uphold the PEC decision subject to the findings in the August 6, 2013, memorandum that read: “The Public Accommodation 2 district was properly applied in regard to the June 24, 2013, PEC’s approval with conditions of development review applications for an exterior alteration or modification, pursuant to Section 12.7J.12, Exterior Alterations and Modifications, Vail Town Code, to 9/3/2013 Town Council Meeting Minutes of August 6, 2013 Page 3 allow for the construction of a limited service lodge, located at 1783 North Frontage Road West/Lots 9, 10, 11 and 12, Buffehr Creek Subdivision, and setting forth details in regard thereto.” Donovan clarified that this decision and vote could be confusing to interested parties, but the Council was subject to review only what had been presented to the PEC within their jurisdiction, guidelines and regulations. Tjossem agreed, saying the review could be subject only to height, mass, and other zoning considerations that are already in place and allowable. A vote was taken and the motion passed unanimously, 6.0. The fifth item on the agenda was a request to Town Council to award the Construction Contract for Ford Park Phase 1B and Sport Field Improvements. Public Works Director Greg Hall said staff was requesting direction from the Town Council to the Town Manager to enter into a construction contract with American Civil Constructors in the amount of $4,205, 210. This work includes funding for the sport field reconstruction, sport field additional work and the overall Phase 1B bid. He said at the end of the day, there was a budget shortfall of $1,492,628, due to reliance on preliminary estimates of the three parts of the overall Ford Park project. These preliminary construction estimates were provided by a general contracting firm in April 2012 and were based on design development drawings, not final construction drawings. This estimate had proven to be highly inaccurate and had caused each phase to be grossly under estimated compared to the competitive construction bids based on the final designed construction plans. Tjossem raised concerns about the phased construction and no net loss of parking, to which Hall responded a parking loss could be accommodated through transit upgrades to and from the park. Moffet moved, with a second from Foley, to reallocate the funds as requested from transferring 2013/2014 funds originally slated for Ford Park portals of $750,000 and using the Real Estate Transfer Tax (RETT) 2014 budgeted funds of $2.7M, to award the contract not to exceed $4,205,210. Hall said he would work to value engineer $100,000 from the final cost. Donovan expressed concerns about the propriety of using RETT funds for anything connected to the Frontage Roads, with which Daly concurred. Daly said Council should move forward within the scope of the funds provided. A vote was taken and the motion passed 5.1, Donovan opposed, for her previously stated reasons. The sixth item on the agenda was a request to proceed through the development review process with a proposal to construct a social courtyard at the entrance to the Gerald R. Ford Amphitheater, located at Ford Park, 540 South Frontage Road East/Unplatted, and setting forth details in regard thereto. Because the meeting was moving along so quickly, Mayor Daly requested Council proceed to Item #7, in order to allow interested parties to be present for this discussion. Council agreed. (Discussed after the ninth item on the agenda) 9/3/2013 Town Council Meeting Minutes of August 6, 2013 Page 4 The seventh item on the agenda was an Emergency Ordinance to Approve the General Planning Document for the 2013 USA Pro Challenge, to Allow for Temporary Suspension of Certain Fire Lanes, No Parking Areas, Pedestrian Zones, Outdoor Display and Sign Regulations to Facilitate the 2013 USA Pro Challenge, and Setting Forth Details in Regard Thereto. Mayor Daly read the title in full. George Ruther, Community Development Director, said this emergency ordinance to allow general planning for the 2013 USA Pro Cycling Challenge was not atypical, and in fact, was standard procedure for this type of major special event. In order to pass the emergency ordinance, Ruther stated a super majority would be required to pass this on one reading. Daly expressed concerns about fire lanes and emergency access into the event venue and was assured that had already been addressed. Donovan moved, with a second from Moffet, to approve this emergency ordinance on one reading. A vote was taken and the motion passed unanimously, 6.0. The eighth item on the agenda was first reading of Ordinance No. 12, Series of 2013, An Ordinance Approving the General Planning Document for the 2015 World Alpine Ski Championships, and Setting Forth a Special Review Process to Allow for Staff Approvals for Temporary Signs, Structures, Street Décor, to exempt the sponsoring organization of the World Championships, the Vail Valley Foundation, from complying with all the Town’s zoning, Design Review Board, and sign code requirements and to set forth a special process to handle such. Mayor Daly read the title in full. Ruther also introduced this ordinance on first reading, in preparation for the planning of the 2015 World Alpine Ski Championships, which in itself, is a unique event. Ruther referred to the upcoming improvements that would be made but clarified internal review by town staff would still be required as well as additional planning documents. Tjossem questioned whether and how the internal review committee would be involved in dispute resolution. Daly stated the entire town wanted this to be tastefully implemented and consistent with the Vail brand. It should be something the town can be proud of. He questioned rushing into this, saying he would still like to see the plans for the opening ceremonies, as well as for other town venues. Donovan asked to see the general planning documents, to which Ruther responded they should be available upon second reading on August 20. Tjossem noted the FIS would be here mid-September and the Foundation was hoping to have banners in place. This really served as the impetus for bringing the ordinance to Council now. Daly agreed Council needed more information before the second reading. Ruther noted the ordinance requires monthly updates. Moffet expressed concerns about constructing buildings and venues too early since they fall subject to our climate and could look weathered by the time the event rolls around. Tjossem moved to approve the ordinance on first reading, which was seconded by Kurz. A vote was taken and the motion passed unanimously, 6.0. The ninth item on the agenda was the second reading of Ordinance No. 10, Series of 2013, An Ordinance Making Supplemental Appropriations to the Town of Vail General Fund, Capital Projects Fund, Real Estate Transfer Tax Fund and Heavy Equipment 9/3/2013 Town Council Meeting Minutes of August 6, 2013 Page 5 Fund of the 2013 Budget for the Town of Vail, Colorado; and authorizing the expenditures of said appropriations as set forth herein and setting forth details in regard thereto. Mayor Daly read the title in full. Kathleen Halloran, Assistant Finance Director, noted Living Well had asked that their request for $15,000 of additional funding for a third day Community day had been with withdrawn, due to a lack of volunteers and staff. She also said the changes to support the supplemental for Ford Park improvements had been included and updated given Council’s previous direction this evening. Thus, the final total in budget adjustments now came to $6,803,759. Moffet moved to approve Ord. 10 on second reading, with seconds from Tjossem and Foley. A vote was taken and the motion passed unanimously, 6.0. At this point, there being no other business to consider, Council returned to the sixth item on the agenda. Ruther stated the Vail Valley Foundation was proposing improvements to the entrance to the Gerald R. Ford Amphitheater in Ford Park. The improvements being proposed are consistent with the recommendations outlined in the 2012 Gerald R. Ford Park Management Plan Amendment. In order to proceed with the review of the development application, the applicant must first receive approval from the property owner. He reminded Council of the concurrent review process for the 2013 Master Plan Amendments by both the Town Council and the PEC. The Town Council, as property owner, must approve proceeding forward. The site is zoned General Use (GU). Pedro Campos with Zehren and Associates was also there to share specifics about the plan. Ruther said if Council grants its approval to proceed, PEC would be reviewing the plan on Monday, August 12. Harry Frampton, Chairman of the Vail Valley Foundation Board of Directors, said the Foundation very much wants to move forward, with a start date in October, and completion by June 15, 2014. Then, they would be finished in Ford Park. Previous delays have been dealt with and donors are on board. This is an important project, in that it’ll complete the vision, and the Amphitheater is a critical component. He stated six goals were in mind from the start of the Amphitheater renovation: 1) Refresh the amphitheater and make the lawn better; 2) Get the traffic out of the lower bench; 3) Build a lobby and outer lobby; 4) Bring up to the Vail brand standard; 5) Tell the Ford family story and honor them – create a tourist attraction with staying power; and 6) Be a good neighbor to the Betty Ford Alpine Gardens. He also commented on the incredible effort and partnership with town staff. Campos then explained this was an attempt to grow the lobby out of the Amphitheater, being sensitive to the location, relationship and occupying the same space. All uses would jive with the existing conditions. Four walls will tell the story of the Fords and will be open to the public. An iconic piece, a sculpture, would set the tone for the space, which would be surrounded with stone seating. A new canopy that is light, airy and tensile will also provide an iconic feature. It will be integrated into the landscape. A new main entrance creating a secondary entrance and gate and a small stage for lectures, ensembles, and so forth, would be included. Great attention has been paid to the overall landscape, along with recreating a landscape berm. There will be a small 9/3/2013 Town Council Meeting Minutes of August 6, 2013 Page 6 expansion of the concession area, which could possibly be open all summer. The ticket window and box office will remain the same. A donor recognition wall will be a feature, as well as special paving stone. Everything will tie together to connect aesthetically to the landscape. Tjossem questioned access to the bathrooms and was told the idea is still to allow public bathroom access. Donovan asked how available it would be to various groups and common park users. Frampton responded the improvements are first and foremost to serve the Amphitheater, so sometimes it would have to be closed. But there is no perfect plan and he couldn’t provide a percentage of open access. Daly confirmed if no events were going on in the Amphitheater, the bathrooms would be open to the public. Donovan heard this would possibly be used as a wedding venue – and the response was no, it would not. Frampton emphasized they wanted to do things that compliment this park. Foley questioned the snow load and snow shedding on the tensile roof. Campos said they’d been looking at this closely with a local structural engineer, since the desire is to have the appearance translucent to allow in a lot of sun. Tjossem noted the angle on the roof is different and the roof has come down. There is a great need for shade and rain protection, and this roof addition will really up the comfort level of everyone; it speaks to all people. Campos confirmed the profile has been redesigned and diminished. To Donovan’s question about the height of the tent poles, Campos responded 35 feet, while the projection that is an architectural component is at 40 feet. Over 90% of the roof is below 35 feet. Tjossem asked about the capacity and was told probably 300 to 350, although it could be up to 500 as the design is still evolving. Kurz had concerns about hiding the fence and how it could best be camouflaged. Campos said the plan is to make it a landscape feature and whimsical. Tjossem asked if there were any plans to continue the beautiful East Betty Ford Way path up through the western side. Stan Zemler, Town Manager, said that had been discussed but it was not currently budgeted. Campos said their plan called for extension of the path to the Nature Center Bridge and the schoolhouse. Daly suggested an approved agreement on the use to other public groups should be put in place. Donovan questioned signs and Campos said they are still studying that program. Campos said the plan on trees is that 7 spruces will be relocated and quite a few more planted. Daly opened public comment. Alan Kosloff, past chair of Bravo!, urged approval, stating Bravo! was a major user and completing this renovation was very important in attracting top orchestras. A world class venue is utmost in an orchestra’s mind for their own marketing efforts. Tjossem asked whether water proofing at the back of the stage was ever needed, to which Kosloff replied it was. Kent Logan, former Councilmember, said this improvement lends to the overall experience, which is one of two questions he always asks himself. The second is if it consistent with Vail’s design and what Vail’s all about. This will be distinctive, and although not everyone will like it, everyone will remember it. Tjossem asked what his artist’s eye told him and he responded it doesn’t 9/3/2013 Town Council Meeting Minutes of August 6, 2013 Page 7 compete with the natural environment. It merely enhances it. Jim Lamont, Vail Homeowner’s Association, said Harry let the process work and because of Harry’s tenacity, once he understands the issues, he brings back a far superior solution. Kathleen Eck, long-time valley resident and a constant user, said the Amphitheater is the greatest asset this community has. It’s a beautiful facility that enhances everyone’s experience. Kurz summed up saying in retrospect, it has now worked out that the Council is looking at a better project, with all the changes being very positive. He urged moving forward, to which Foley agreed. Foley moved, with a second from Tjossem, to approve the applicant’s request to proceed through the development review process. Moffet noted they were no longer walking into a buzz saw and had made great progress with the scale and height. The plan must still be subject to the Master Plan. Donovan said this has come a long way and the Foundation can be counted on to produce a wonderful project, but she still has some concerns. She did not feel too compelled about the value of the function space and hoped it won’t affect the pre and post vibe in the Village. Daly said this had been a painful process but the project was now one he could embrace. A vote was taken and motion passed 5.1, Donovan opposed. The tenth item on the agenda was Adjournment. There being no further business, Foley moved, with a second from Moffet, to adjourn the meeting at 8:25 p.m. The motion passed unanimously, 6.0. Respectfully Submitted, Attest: __________________________________ Andrew P. Daly, Mayor ___________________________________ Pam Brandmeyer, Assistant Town Manager 9/3/2013 Town Council Meeting Minutes of August 20, 2013 Page 1 Vail Town Council Meeting Minutes Tuesday, August 20, 2013 6:00 P.M. Vail Town Council Chambers The regular meeting of the Vail Town Council was called to order at approximately 6:00 P.M. by Mayor Andy Daly. Members present: Andy Daly, Mayor Ludwig Kurz Kerry Donovan Kevin Foley Margaret Rogers Susie Tjossem Greg Moffet Staff members: Stan Zemler, Town Manager Matt Mire, Town Attorney Pam Brandmeyer, Assistant Town Manager Tammy Nagel, Acting Town Clerk _________________________________________________________________ The first item on the agenda was Citizen Participation. Eric Perkins, Eagle County resident and fisherman, approached council carrying a photo board with pictures of a drainage pipe sticking out of the ground near Ford Park draining an unknown substance into Gore Creek. Perkins questioned Council about the substance and how if dumping into Gore Creek is allowed. Daly requested staff to look into the area being questioned. There was no further public comment. The second item on the agenda was the Consent Agenda. Wayfinding Award bid. Greg Hall, Public Works director, stated the town recently publically bid a portion of the Phase I Wayfinding Guest Enhancements Project. This portion of the Phase I includes new and updated signage and graphics in the Vail Village and Lionshead Parking Structures and new and updated signage for the Frontage Roads and the Interstate 70. The town received two bids for the parking structures project and one bid for the Frontage Roads and Interstate project. Moffet made a motion to direct the Town Manager to enter into a contract in the amount of $296,919 with Arapahoe Sign Arts for the parking structures project and to enter into a contract in the amount of $200,868 with TK Construction for the Frontage Roads and the Interstate 70 project, given both bids were within budget. Foley seconded. A vote was taken and motion passed 7-0. The third item on the agenda was the Town Manager Report. On this afternoon’s works session agenda under Information Update was a memorandum concerning the 9/3/2013 Town Council Meeting Minutes of August 20, 2013 Page 2 placement of Distributed Antenna System (DAS) antennas throughout town for the cellular 4G DAS/Wi Fi network. Council expressed concern on the size and the proposed locations of the 23 DAS nodes and requested the town Information Technology Director, Ron Braden and a Crown Castle representative, to come to tonight’s evening session and present this information during the Town Manager’s Report. Donovan stated that after meeting with Braden during the break between sessions, she does not find the DAS nodes as impactful as she first thought they would be. The scale of the nodes on the radio frequency studies done by Crown Castle are not accurate and the antennas will not be as obtrusive. Foley asked if this was to be a town initiative, why not include the entire town. Braden stated this was the current recommendation. Of the 23 DAS nodes being replaced, only 5 of the nodes will be new. The other 18 will be already existing street lights and WiFi locations and the town will be requesting another antenna in Buffehr Creek. Tanya Friese, Castle Crown representative, stated they can reevaluate that area and see if there can be an additional node added. By adding additional nodes, the carriers (Verizon and AT&T) need to expand their coverage area. Friese went on to say the antennas will be able to serve multiple carriers. Tjossem stated that when AT&T was here renewing their franchise agreement with the town, they stated they would improve coverage town-wide, not just a section of town. Tjossem felt they are reneging on their promises. Donovan stated West Haven area is also a concern. With public comment closed, Council agreed on the placement of the 23 DAS antennas but still have concerns on the quality of the service. The fourth item on the agenda was second reading of Ordinance No. 12, Series of 2013, An Ordinance Approving the General Planning Document for the 2015 World Alpine Ski Championships, and Setting Forth a Special Review Process to Allow for Staff Approvals for Temporary Signs, Structures, Street Décor, to exempt the sponsoring organization of the World Championships, the Vail Valley Foundation, from complying with all the Town’s zoning, Design Review Board, and sign code requirements and to set forth a special process to handle such. Mayor Daly read the title in full. Daly stated at the August 6 Town Council meeting, the ordinance was approved but Council requested the Vail Valley Foundation provide a general planning document for Council to review at the second reading. Daly stated the General Plan that was provided still did not show the venues or what those venues would look like. Rogers said the General Plan that has been provided stated the Foundation will meet with Council or the Town Manager to review the upcoming venues and structures. 9/3/2013 Town Council Meeting Minutes of August 20, 2013 Page 3 Daly felt Council should review all ceremony plans and venues to ensure the quality and standards are met for our community and guests. Tjossem stated there are periodic updates and meetings scheduled and felt there is a safety net. Moffet moved to approve second reading of Ordinance No. 12, as read; Rogers seconded. The motion was approved unanimously 7-0. The fifth item on the agenda was Adjournment. There being no further business, Moffet moved, with a second from Foley, to adjourn the meeting at 6:35 p.m. The motion passed unanimously, 7-0. Respectfully Submitted, Attest: __________________________________ Andrew P. Daly, Mayor ___________________________________ Tammy Nagel, Acting Town Clerk 9/3/2013 To: Town Council From: Public Works Date: 09-03-13 Subject: N Frontage Rd Parking Improvements-Contract Award I. ACTION REQUESTED OF COUNCIL Authorize the Town Manager to enter into an agreement with Elam Construction to complete the North Frontage Road Parking Improvements project. II. BACKGROUND In 2011, the Town of Vail and Colorado Department of Transportation (CDOT) entered into an Intergovernmental Agreement (IGA) regarding the use of the Frontage Roads for overflow parking. The IGA outlined certain safety improvements that are required to be installed by the Town at the overflow parking locations. These improvements to be completed in 2013 include installation of curb/gutter and sidewalk on the south side of the North Frontage Road across from the Holiday Inn to City Market. At the request of Town Council, installation of street lighting was included in the bids as an alternative. The base bid includes 2 new LED street light fixtures located at the bus stops. The bid alternative includes 14 new LED street light fixtures, 2 located at the bus stops and the remaining 12 spaced along the sidewalk. The LED fixtures will match the sample fixture located at the Ford Park bus stop. On August 23rd, staff received 3 bids to complete the project with Elam Construction the low bidder. Both the base bid and alternate 1 are within budget. Elam Construction Oldcastle SW Group Icon Base Bid: $435,096.65 $499,319.05 $664,762.80 Alternate 1 (St lighting): $162,511.70 $154,283.65 $157,987.20 III. RECOMMENDATION Authorize the Town Manager to enter into an agreement, in a form approved by the Town Attorney, with Elam Construction for the base bid in an amount not to exceed $440,000.00 or for the base plus alternative bid in an amount not to exceed $600,000.00. 9/3/2013 Town of Vail Page 2 9/3/2013 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: September 3, 2013 ITEM/TOPIC: Town Manager Report: PRESENTER(S): Stan Zemler ATTACHMENTS: TOV Emergency Evac Doc Emergency Evac PDF Lionshead Welcome Center Community Room Memo 032712 Lionshead Welcome Center Name Challenge 9/3/2013 EOP Appendix J March 4, 2007 Town of Vail Emergency Evacuation Plan The purpose of the Vail Emergency Evacuation Plan is to inform the citizens and guests of Vail on how to respond to an emergency requiring evacuation and also serves as a guide for the Town of Vail emergency responders. The Emergency Evacuation Plan includes plans for both a partial or full evacuation of the town. The residents of Vail should be presented with the information in this plan twice a year, in June and December. The Community Information Office will provide the information through local media, and will also be available on the Town of Vail website (www.vailgov.com). The information provided will include emergency broadcast information, recorded information available by phone, neighborhood pick-up locations, evacuation center locations, shelter locations, and a notification for citizens with special needs. This will ensure the community understands how to obtain information and understand the critical steps to the evacuation process. Evacuations will be organized through the Incident Command System. When implementing the Emergency Evacuation Plan, the Vail Communications Center will utilize the Emergency Phone Notification, also known as Reverse 911, the Emergency Alert System via AM/FM radio stations or through Roam Secure text messages to the homes, hotels, and businesses in the affected area(s). The message will contain emergency and evacuation instructions. When time and personnel allow, first responders will drive through neighborhoods and make public notifications on the emergency vehicle loud speakers or go door-to-door. Evacuation Center Check-In Locations(one or more may be designated): 1. Village Transportation Center Alternative locations: 2. Lionshead Parking Structure 3. Donovan Park Pavilion 4. Battle Mountain High School Evacuation Instructions: A. Self-Evacuation by Vehicle: 1. Exit the area/neighborhood in the safest direction 2. Respond to the predetermined Evacuation Center check-in location B. Evacuation by Public Transportation: 1. Respond to the nearest neighborhood bus stop 9/3/2013 a. Citizens will then be transported to the evacuation center to check-in. C. Shelter in Place: 1. During some types of incidents, such as a hazardous materials spill, or communicable disease, the public may be asked stay inside and not evacuate, or due to the rapid spread of a wildfire they may not be able to leave. For these reasons citizens should be prepared to stay in their homes for a minimum of 72 hours and have enough supplies on hand to support the number of residents living there. See www.ready.gov for more details. Homes should be made Firewise to increase the safety of sheltering in place during a fast moving wildfire. See www.firewise.org for more details. Citizens who self-evacuate or evacuate by public transportation will be asked to indicate that they have already evacuated their residence by displaying a large, white object, such as a sheet inside the residence, in a visible, conspicuous location, in the front, street-side of their home and to turn on their porch light. Neighborhood Bus Stops: The current neighborhood pick-up locations are the Town of Vail bus stops. If possible, the buses will follow their regular route. If a resident or guest is unable to make it to their neighborhood bus stop location, then they should respond to the nearest alternative bus stop or alternative pick-up location for a safe evacuation, see below. Domestic pets may accompany evacuees as long as they are on a leash or contained so they will not injure other evacuees or their pets. Pets will not be allowed at shelters and the Town will work with the Eagle County Animal Control to house pets of individuals that are housed in shelters. Alternative Pick-up Locations: 1. Fire Stations 2. Schools 3. Village Transportation Structure or Lionshead Parking Structure Special Needs Population: These are citizens and guests that will require assistance leaving their residence or those who have medical needs that require electricity in the case of a power outage. This is only for those who do not have transportation and cannot make it to the designated evacuation center or neighborhood pick-up bus stop location. The citizen provided information will be relayed to the Vail Police Department and Eagle County Ambulance District in order to preplan and determine how many special needs persons require assistance, their location, and how to transport them appropriately during an evacuation. 9/3/2013 Recorded Information: The Town of Vail will provide the public with a telephone hotline to receive updated information. The road conditions phone number will be used during evacuations for the hotline (970) 479-2226. It will be a recorded update in an attempt to reduce a possible overwhelming call volume to the dispatch center. The recording will be made by the Town Public Information Officer (PIO), who will be designated by the Incident Commander. Whenever possible, the updated information will also be posted on the Town of Vail website (www.vailgov.com) and on the Eagle County website (www.eaglecounty.us). Vail Mountain: People who are on Vail Mountain when an emergency situation takes place in the Town of Vail should remain on the mountain, as long as it is safe. Vail Resort employees may then reroute them across the mountain or shelter them in one of the buildings on the mountain. Vail Resorts Security will be responsible for organizing sheltering on the mountain or rerouting guests off in to town. Evacuation Center Check-in: There will be a system in which evacuees will check-in and be assigned to a temporary shelter, or be released to take care of their own shelter needs. The required check-in information will consist of the person’s name, birth date, home address, cell phone numbers, and, if needed, which temporary shelter the person will be placed. Evacuees will be assigned to shelters based upon the area of their residence. Buses will then transport evacuees from the check-in location to their assigned temporary shelter. The Red Cross or Salvation Army will conduct check-in operations and set up a phone system whenever possible to assist those needing to locate family members. Vail Valley Medical Center Evacuation: Due to the massive coordination to evacuate the hospital all efforts will be made to defend and protect it from whatever the nature of incident. If the hospital is evacuated the VVMC plan will be put into action. Evacuation Incident Command Structure: Involved Departments: Primary Responsibility Police Department Transportation Department Community Information Office Secondary Responsibility Fire Department Public Works Department Eagle County Ambulance District Staffing Evacuation Center Check-In Locations Administration/Human Resources Department Library staff Secondary: Salvation Army and Red Cross Shelter Operations Salvation Army Vail Valley Cares Red Cross 9/3/2013 Town of Vail Housing Administrator, Nina Timm Section #2 – Emergency Evacuation Checklist Section #3 – Evacuation Transport Resources Section #4 – Evacuation Pick-up Locations Section #5 – Shelter Locations 9/3/2013 Section # 2 Checklist Emergency Evacuation Checklist Vail Police Department Incident Command System Emergency Evacuation Checklist This checklist is intended to provide a reminder to responding officers, supervisors and an incident commander at the scene of a major disaster. It is recommended that unified command be established to insure coordinated response with other involved agencies. During a major disaster, Law Enforcement and the Transportation Department are primarily responsible for the evacuation of the town or part of the town for safety reasons. Additionally, Law Enforcement is responsible for the protection of a crime scene and they are responsible for the traffic control, and recovery following the disaster. Situation Assessment Location of disaster Type of disaster Size of involved area, actual and potential Specific area that needs to be evacuated Additional assistance needed, Police, Fire, medical, federal, military, CDOT, VR security. Location of Command Post Select radio frequency to be used Best available ingress/egress routes for emergency personnel and vehicles. Contact Eagle County Emergency Management, Barry Smith Special Considerations Potential for disaster area to spread. ie; fire, chemical spill. Potential for explosion. Population of town in Peak Season 45,000. Population of town in off season 4,600. I-70 closures at Copper Mountain and/or Minturn. No incoming traffic into the evacuation area, except for police escorts for people picking up children or special needs persons. Traffic Control, Crowd Control Determine if disaster is a crime scene. Contact schools Contact Eagle County Animal Control and Animal shelters. Contact CDOT for sign information and TOV VMS signs Contact Salvation Army (Vail Valley Cares) Greg Osteen or Tsu Wolin Assign Police Officers at shelters and check-in locations resources allowing. Set up containment/perimeter. Consider traffic control at Buffehr Creek and Chamonix Set trigger points for evacuation and warning of evacuation Alerting the Public Reverse 911. (location of disaster, evacuation directions for people with transportation, staging areas for people w/o transportation, location of shelter) RoamSecure PIO or Comm. Center contact media with evacuation info. 9/3/2013 Section # 3 Transportation Evacuation Transportation Some buses have handicap access. 35 Town buses; capacity (75pp) Standing and sitting room. Mike Rose ECO buses Avon/BC buses CME Eagle County School District Buses contact person: Melony McMichael 9/3/2013 Section # 4 Pick-up Location Emergency Evacuation Pick-up Locations The pick-up locations are the current TOV bus stop routes. S # EIGHBOR- HOODS PICK-UP LOCATIOS/ BUS STOPS 1 EAST VAIL - Aspen Lane - Racquet Club - Columbine/Bighorn - Booth Falls - Bighorn Park - Lupine/Bighorn - Pitkin Creek - Meadow Lane East - Pitkin Creek - Falls at Vail - Meadow Dr - Falls at Vail - Lupine / Bighorn - Main Gore/Juniper - Booth Falls - Columbine / Bighorn - Main Gore/ Bighorn - Bald Mountain Rd - Streamside Circle - Racquet Club Townhomes - Timber Falls - Streamside E/Bighorn 2 GOLF COURSE - Hanson Ranch Rd. - 1610 Sunburst Dr. - Golden Peak - Club House - Soccer Field - Pulis Bridge - Ptarmigan West - Ford Park - Ptarmigan East - Gore Creek Dr. - 1448 Vail Valley Dr. 3 VAIL VILLAGE IN-TOWN - Gold Peak - E. Meadow/ Vail Valley Dr - E. Meadow/Covered Bridge - E/ Meadow/Crossroads - E. Meadow/Vail Rd 4 LIONSHEAD IN-TOWN - W. Meadow . - W Lionshead Cir/Concert Hall Plaza - W. Meadow/ VVMC - W Lionshead Cir/ Marriot - W. Meadow/ Dobson/Library - Lionshead Mall 5 SANDSTONE - Middle Creek - Vail View Red/ Sandstone - Vail Run - Sandstone School - Sandstone Creek Club - Red Sandstone Rd - Simba Run 6 WEST VAIL/ SOUTH SIDE - Vail Muni Building - Intermountain - Cascade Crossing - Meadow Creek - Cascade Village - Spruce Creek - Matterhorn - Ptarmigan - Underpass 7 WEST VAIL NORTH SIDE - Chamonix - Upper Buffehr Creek - Holiday Inn - Timber Ridge - West Vail Mall - Lower Buffehr Creek - Vail Commons 9/3/2013 Section #5 Shelter Locations Shelter Locations In Vail: Vail Chapel Town of Vail Council Chambers if not being used for the Joint Information Center or Vail Valley Medical Center Alternative site Red Sandstone Elementary School Red Cross approved Vail Mountain School Dobson Ice Arena, if not being used as a hospital surge capacity facility Donovan Pavilion West of Vail: Battle Mountain High School Minturn Middle School Avon Elementary School Eagle Valley Elementary Eagle Valley High Vail Bible Church Trinity Church Edwards Avon Recreation Center Avon Municipal Building Homestead Court Club East of Vail: Copper Mountain Chapel 9/3/2013 9/3/2013 LIONSHEAD COMMUNITY ROOM Anticipated Community Room Usage – March 27, 2012 Submitted by Donovan Pavilion Management, Inc. A proposed rate structure is based on the following assumptions: 1) Complimentary Use A) Vail-only based non-profit groups: Complimentary Use TOV covers cost of staffing ($30/hour), facility cleaning($32/hour) Monday-Thursday only, varied hours of use Set of criteria used to evaluate group request for complimentary use Based on availability B) Eagle County based non-profit groups: Discount off Eagle County resident rate Monday-Thursday only, varied hours of use Set of criteria used to evaluate group request for discounted use Based on availability 2) Tiered Rate Structure – A) Standard Rate: Private or Corporate use Published rate Varied hours of use Based on availability B) Eagle County Resident Rate: Private or Corporate use 10% discount off published rate Varied hours of use Based on availability C) Vail Resident Rate: Private or Corporate use 36% discount off published rate Varied hours of use Based on availability Proof of residency required PROPOSED FACILITY RATES: Standard EC Rate EC Non-Profit Rate Vail Res Rate Vail Non-Profit* Monday-Thursday, 2 hours $195 $175 $125 $100 $100 Monday-Thursday, 4 hours $390 $350 $200 $100 $100 Monday-Thursday, 6 hours $585 $525 $350 $100 $100 Friday-Sunday, 8 hours $780 $700 -- $500 -- Additional time: 2 hour blocks $200 • Estimated per Event Facility Cleaning $96 9/3/2013 Marketing Plan Initial Activities— Lionshead Community Room will be linked onto the Donovan Pavilion website Various social media presence Highlighted on Town of Vail website Management Fee (May 1 – December 31) A proposed management fee includes a professional staff of five individuals who assist clients by performing the following duties. An anticipated time investment of 670 hours is projected, based on a rate of $45/hour to equal a not-to-exceed fee of a total of $30,000. A performance-based commission structure on paid events to be incorporated into management agreement. Hours invested will be logged on a monthly basis and will be reported to Town of Vail personnel. Anticipated staff time investment on each duty: 40% time on Event Management /Initial Marketing of Facility Utilizing cross-selling opportunities between both the LH Welcome Center Community space and the Donovan Pavilion for individual events Preparing and initializing contracts Collecting fees and documenting client payment schedules Provide prompt, friendly response to booking inquiries offering availability of dates and regular communication, both via phone, in person and via e-mail, with clients regarding their upcoming event Facilitate facility marketing by creating sales presentation materials, conducting familiarization tours, calling on all hotel concierge and sales staffs to create awareness of the facility and facilitating Facility web presence Monthly monitoring and reporting of staff time and activities to Town of Vail personnel 60% time of Site Management Conducting facility site tours for potential clients Greeting clients and guests on event days (96 projected event days) Coordinating all supplies and catering deliveries for LH Welcome Center Community space events Coordinating all event security schedules and conducting on-the-spot cleaning and snow removal duties during event hours Providing 24-hour on-call service for all clients 9/3/2013 Lionshead Welcome Center Suggested NamesReason for the Name Alfred Packer For all: Alf meant to the region and as a symbol of hope creativity and innovation when it most required. I would also add the folloing inscription on the entry way into the center. "Close your ears to the blandishments of hope. Listen not to its fluttering promises of life. But prepare to meet the spirits of VAIL Mountain " In the words of Alfred Packer's Judge who found him guilty and sentenced him ... ALF one of the first victims of cultural misunderstanding and oppression who managed to suceed and come out a winner in any case. - He even had a TV show named after him, the ALF show. and used to have a popular bar in Lionshead named after him. Now regrettably gone. Alpine-glow Welcome Center Black Diamond Ballroom Named after many of our ski runs. The Board Room, at the Lionshead Welcome Center. (Board being a play on snow board) Bob's Place or Parker's Place Popular names in Vail are Seibert, Ford, Dobson, Donovan, Gore and Eaton. They are all considered founders of Vail. But so is Robert "Bob" Parker. He was Vail's first marketing person. Welcoming people to Vail was his job and desire. The community space would be perfect for his remembrance. Over time it would probably become known as "Parker's Place" or "Bob's Place", perfect. Thank you for your consideration. Camp Hale Camp Hale Community Center or just Hale Center Centre VailCentre = the choicest or most essential or most vital part of some idea or experience Charlie Gersbach Room/CenterIn honor of Vail's best storyteller Chief OurayUte Peacemaker Community Champions Center 9/3/2013 Courchevel Room The Douglas Center, Morgan Douglas Room They were one of the first families of Vail and have contributed significantly to the community and to skiing. Douglas Community Center Morgan and his wife Cathie were the first people to move to Vail and call this home. They came to Vail in 1960 and fell in love with this beautiful place and built their home here in 1961 at 142 W Meadow Dr. They truly were pioneers of Vail and have been well involved with the Vail community. Noticeably with their enormous and kind donation to VVMC. Cathie helped establish the ski team here in Vail and has been actively involved with the ski team/instructing over the years. Cathie exemplified just as much enthusiasm, passion, and love for the Town of Vail as she did with the ski resort. Her contribution to the ski resort helped build the foundation of making Vail Ski Resort into one of the top ski resorts in the world not to mention Cathie was also inducted into the Colorado Ski Hall of Fame in 2000. Morgan recently passed away and with the hundreds of people that came to his funeral it was apparent just how many lives he truly has touched over the years. He has painted numerous anniversary paintings for the Town of Vail over the years and I whole heartedly believe this Community Center would be well recognized by a family who helped establish, loved and pioneered the Town of Vail, none better than the Douglas family. Dr. Jack Eck Flemming Center or Flemmings Flat After the Flemmings family lumber co. that help build the town of Vail and before that Minturn and Red Cliff. They started in 1880 in Red Cliff and later in Vail at the base of Sandstone Rd across from Lionshead. Not much credit has been given to them but without their lumberyard this community could not have been built. The Founders Center" or "Founders Station" or "Founders Gold Welcome Center" Named for Earl Eaton and Pete Seibert who first laid eyes on Vail with big dreams in mind....they finally struck GOLD! Eaton and Seibert were the first to hike up "No-Name Mountain" and the first to prospect the vision of Vail as a ski mountain. Gold = 50th anniversary Gobilie Center Golden Jubilee Golden LionFor the golden anniversary of Vail The Gondola Gore Creek Place Gorsuch Grand View Room The Gorsuch family has done much for Vail and the room does have a grand view. Greg Hall Community Room I think it would be completely appropriate to name the room after a local resident who has had an unparalleled impact on the community through his hard work, planning and vision Ledges Room at the Lionshead Welcome Center Let Go Let Vail Pete's Dream Peter's Place Pioneers Room I am a fervent believer that Earl Eaton has never gotten the recognition that he deserves, and I was completely disappointed in his public memorial service at The Lodge. However, the people who contributed to Vail being the best over the early years are too numerous to name, but their spirit should be immortalized in some public way. Maybe VA/VR could name the new gondola: Earl's Tram. Red Cliff Commons Camp Hale where one of the founders, Seibert, was stationed is between red cliff and Leadville. Him being there by Red Cliff is what lead him to finding Vail. I believe Red Cliff Commons is a beautiful name and it coincides with a beautiful place and incorporates the word commons which is a place of meeting. Which to me describes the new area in Lionshead perfectly! Renaissance Room Since this addition is part of Vail's renaissance. Plus, when couples get married there, it will sound nice on invitations. The Room, at the Lionshead Welcome Center The Shining Mountains Center Silver Bowl or Silver Center for the 50th Sunbird Room Vail Carpenter Semicentennial Space I believe that the new community space should recognize both Vail's 50th anniversary and the 50th anniversary of Vail resident Scott Carpenter historic space flight on May 24, 1962 on Aurora 7 in the Mercury program. Vail's 50th marks not only the dream of creating a world class ski destination but Scott Carpenter's NASA flight of America's dream to thoroughly establish it self as a leader in space exploration and science during the cold war era that later lead to the Apollo missions. Therefore, I propose that the Community Space be named "Vail Carpenter Semicentennial Space" which would indeed recognize all aspects including Semicentennial as 50th and Space as both community area and Space (as in outer Space). Also, a creative logo would signify it with an image of Vail Mountain and/or logo with a space capsule flying over it including 50th as part of the image. Vail Hall of Fame Vail Pioneer Room The Vail Vestibule Valhalla Peak Community Space This is the name of one of the highest peaks within the Gore Range. It stands as a virtual centerpiece within the surrounding mountains of the range itself and casts an ever watchful eye over the Vail Valley. With its elevation of 13,180 ft and with the sq ft size of the Community Space being 1300sq ft, the number similarity offer's a very fun and interesting coincidence. The View The name Valhalla Peak will not only bring interest to the Gore Range but the word Valhalla itself gives meaning to a place a greatness and honor. Two things which Vail and it's residents holds in high regard. Vail View Community Center Vail Vista Villiage Vista wickiups Ute Indian homes 10 to 50, which could also be 10th to 50th, or 10- 2- 50 The Rationale is we have come from the 10th to our 50th. Vail will be celebrating its 50th anniversary and, Vail's origins come at least in part from 10th Mountain Division's desire to found ski areas after World War II which meant that Vail got founded. So we have come from the 10th to our 50th, but 10 to 50 might be easier for folks to say. Since Vail is at 8150 feet I like having 50 in the name of the new facility also. Finally I think 10 to 50 as a name might have some good luck in terms of having it be well utilized. So 10 to 50 recognize Vail's roots and where it is now with an eye towards it becoming a place for many important gatherings. It recognizes an important group of people (The 10th Mountain Division) without affixing the name of a person whose name might not stand up to the test of time. (Personally I only believe in naming a place after a person after they have been long dead). 1962 8150 9/3/2013 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: September 3, 2013 ITEM/TOPIC: Vail Golf Club - Hole #18 Remodel Contract Award PRESENTER(S): Greg Hall ACTION REQUESTED OF COUNCIL: Staff is requesting direction from the Town Council to the Town manager to enter into a construction contract with Land Links, LLC in the amount of $408,023.11. BACKGROUND: The 18th hole is being moved from its current location at the direction of the Vail Town Council to address ongoing safety concerns. The 18th hole realignment was unanimously approved by the Town Council on July 17, 2012 after hearing testimony from a golf course safety expert, representatives from the Vail Recreation District and members of the public. STAFF RECOMMENDATION: Staff recommends directing the Town Manager to enter into a contract for the Vail Golf Club - Hole #18 Remodel project with Land Links, LLC in the amount of $408,023.11. ATTACHMENTS: Staff Memorandum 9/3/2013 To: Town Council From: TOV Staff Date: September 3, 2013 Subject: Vail Golf Club - Hole #18 Remodel Contract Award I. SUMMARY The Town of Vail solicited construction bids for the relocation and realignment of the 18th hole at the Vail Golf Club. Work to be performed includes grading and excavation, plus installation of a retaining wall, cart path, irrigation work and landscaping. The Town publically bid the Vail Golf Club - Hole #18 Remodel project. Construction bids from qualified contractors were received on Aug. 22. Three firms provided bids as follows: Land Links, LLC, Janesville WI $ 500,295.25 Landscape Unlimited, LLC, Lincoln NE $ 677,663.25 Mid America Golf and Landscape Inc, Lees Summit MO $ 648,437.65 The project was evaluated and minor value engineering modifications were proposed without affecting the hole design. These changes were accomplished with input from the Golf Course Architect Kevin Atkinson of Phelps Atkinson Golf Course Design, the Vail Recreation District (VRD) staff, the Town of Vail staff and the low responsible bidder Land Links, LLC. The revised contract price from Land Links, LLC is $408,023.11 The original project construction budget of $350,000 was developed in late 2010 for the VRD Golf Course Master Plan. The construction cost of this project is justified based on construction cost escalation from 2010 to today. The 18th hole realignment project will be funded from the town’s Real Estate Transfer Tax funds which are currently budgeted. II. BACKGROUND The 18th hole is being moved from its current location at the direction of the Vail Town Council to address ongoing safety concerns. The 18th hole realignment was unanimously approved by the Town Council on July 17, 2012, after hearing testimony from a golf course safety expert, representatives from the Vail Recreation District and members of the public. An application to proceed with the project was subsequently submitted and approved by the Design Review Board (DRB) on behalf of the town as the project applicant. The DRB decision was appealed by 9/3/2013 Town of Vail Page 2 adjacent property owners and upheld by the Town Council following a public hearing on July 16, 2013. The Town of Vail has the legal authority to proceed with relocation of the 18th hole at the Vail Golf Club according to a ruling issued on August 16 by District Court Judge Frank Plaut. His ruling to deny a request for a preliminary injunction to block the project was issued after testimony and evidence were presented by the plaintiffs, the town and the Vail Recreation District during a four hour hearing Friday in Eagle. The project had been challenged in Eagle County District Court by eight home owners, the same plaintiffs who have filed other legal action as it relates to the 18th hole project and the town's plan to remodel the golf course clubhouse. In ruling in favor of the Town of Vail, Judge Plaut found that based on the evidence presented at the hearing, plaintiffs do not have standing to bring a claim under the Pulis Deed. Additionally, the Court found that even if the plaintiffs were able to prove standing, they did not present any evidence that relocation of the 18th hole would violate the Pulis Deed or Vail Town Code § 2-6- 9, relating to use of the Real Estate Transfer Tax. The Court went on to rule that the Town Council 's determination that the 18th hole project is necessary to address safety concerns was a legitimate reason for taking action and that the plaintiffs have suffered no real, immediate and irreparable injury. The golf course property is owned by the Town of Vail and is leased to the Vail Recreation District for operations. III. STAFF RECOMMENDATION Staff recommends directing the Town Manager to enter into a contract for the Vail Golf Club - Hole #18 Remodel project with Land Links, LLC, in the amount of $408,023.11. 9/3/2013 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: September 3, 2013 ITEM/TOPIC: An appeal, pursuant to Section 12-3-3, Appeals, Vail Town Code, of the Town of Vail Planning and Environmental Commission’s denial of a request for amendments to a conditional use permit for a “public and private parks and active outdoor recreation areas, facilities and uses”, pursuant to Section 12-16-10, Amendment Procedures, Vail Town Code, to allow for the construction of various improvements at the Ford Park Gerald R. Ford Amphitheater including a public plaza and box office remodel, located at 540 South Frontage Road East/Unplatted, and setting forth details in regard thereto. (PEC130024) PRESENTER(S): Warren Campbell, Jack Hunn-Hunn Consulting, Pedro Campos-Zehren & Associates ACTION REQUESTED OF COUNCIL: Pursuant to Section 12-3-3, Appeals, Vail Town Code, the Vail Town Council shall uphold, uphold with modifications, or overturn the Planning and Environmental Commission’s August 12, 2013, decision. BACKGROUND: On August 12, 2013 the Planning and Environmental Commission denied a motion for approval (2-4-0), for a development application for amendments to a conditional us permit for a "public and private parks and outdoor recreation areas, facilities and uses". STAFF RECOMMENDATION: The Community Development Department recommends the Vail Town Council overturns the decision of the Planning and Environmental Commission of August 12, 2013, which denied a motion for approval (2-4), for a development application for amendments to a conditional use permit for a “public and private parks and active outdoor recreation areas, facilities and uses” ATTACHMENTS: Staff Memorandum and Attachments 9/3/2013 1 MEMORANDUM TO: Vail Town Council FROM: Community Development Department DATE: September 3, 2013 SUBJECT: A final review of an appeal of a Planning and Environmental Commission decision, pursuant to Section 12-3-3C, Appeal of Planning and Environmental Commission Decisions, Vail Town Code, appealing a decision by the Planning and Environmental Commission denying a development application for amendments to a conditional use permit for a “public and private parks and active outdoor recreation areas, facilities and uses”, pursuant to Section 12-16-10, Amendment Procedures, Vail Town Code, to allow for the construction of various improvements at the Ford Park Gerald R. Ford Amphitheater including a public plaza and box office remodel, located at 540 South Frontage Road East/ Unplatted, and setting forth details in regard thereto. (PEC130024) Appellant: Vail Valley Foundation, represented by Zehren & Associates Planner: George Ruther ______________________________________________________________________ I. SUBJECT PROPERTY The Gerald R. Ford Park amphitheater, is located at 540 South Frontage Road East, Unplatted Parcels, in Vail, Colorado. II. VAIL TOWN COUNCIL JURISDICTION Pursuant to Section 12-3-3C-1, Appeal of Planning and Environmental Commission Decisions; Authority, Vail Town Code, the town council shall have the authority to hear and decide appeals from any decision, determination or interpretation by any the planning and environmental commission with respect to the provisions of the Title 12, Zoning Regulations, Vail Town Code. III. PROCEDURAL CRITERIA FOR APPEALS Pursuant to Sections 12-3-3C-2 and 12-3-3C-3, Appeal of Planning and Environmental Commission Decisions; Initiation and Procedures, Vail Town Code, there are three basic procedural criteria for an appeal: A) standing of the appellant; B) adequacy of the notice of appeal; and C) timeliness of the notice of appeal. 9/3/2013 2 A) Standing of the Appellant The Community Development Department has determined that the appellant, the Vail Valley Foundation (the applicant) as aggrieved or adversely affected persons. Staff’s determination is based upon the following considerations: 1. The uses proposed by the applicant are consistent with the purposes of the zone district and achieve the development objectives of the Town. 2. The 2012 Ford Park Management Plan Update is the current and most relevant master plan for Ford Park. 3. The proposed improvements are consistent with the recommendations outlined for said improvements in the 2012 Ford Park Management Plan Update. 4. The applicant, upon presentation of the proposed improvements to the Vail Town Council, was granted permission to proceed through the Town’s development review process. Permission was granted with full understanding that said application was to be reviewed based upon the recommendations of the 2012 Ford Park Management Plan Update and that the Town was in the process of adopting a 2013 Gerald R. Ford Park Master Plan. B) Adequacy of the Notice of the Appeal An Appeals Form was filed on behalf of the appellant, by Zehren & Associates. The Appeals Form and the materials required for its submission have been determined to be complete by the Community Development Department. A copy of the Public Notice of the Vail Town Council, September 3, 2013, Public Hearing was sent to adjacent property owners, pursuant to Section 12-3-3(C)(3), Procedures, Vail Town Code. C) Timeliness of the Notice of Appeal The Administrative Section of the Town’s Zoning Code (12-3-3C-3, Procedures) states the following: “A written notice of appeal must be filed with the administrator within twenty (20) calendar days of the planning and environmental commission's decision or the design review board's decision or the art in public places board's decision becoming final. If the last day for filing an appeal falls on a Saturday, Sunday, or a town observed holiday, the last day for filing an appeal shall be extended to the next business day. Such notice shall be accompanied by the name and addresses (person's mailing and property's physical) of the appellant, applicant, property owner, and adjacent property owners (the list of property owners within a condominium project shall be satisfied by listing the addresses for the managing agent or the board of directors of the condominium association) as well as specific and articulate 9/3/2013 3 reasons for the appeal on forms provided by the town. The filing of such notice of appeal will require the planning and environmental commission or the design review board or the art in public places board to forward to the town council at the next regularly scheduled meeting a summary of all records concerning the subject matter of the appeal and to send written notice to the appellant, applicant, property owner, and adjacent property owners (notification within a condominium project shall be satisfied by notifying the managing agent or the board of directors of the condominium association) at least fifteen (15) calendar days prior to the hearing. A hearing shall be scheduled to be heard before the town council on the appeal within forty (40) calendar days of the appeal being filed. The town council may grant a continuance to allow the parties additional time to obtain information. The continuance shall be allowed for a period not to exceed an additional thirty (30) calendar days. Failure to file such appeal shall constitute a waiver of any rights under this chapter to appeal any interpretation or determination made by the planning and environmental commission or the design review board or the art in public places board.” An Appeals Form was filed with the Community Development Department within the twenty (20) day requirement. A hearing was scheduled to be heard before the town council on the appeal within forty (40) calendar days of the appeal being filed. IV. NATURE OF THE APPEAL On August 13, 2013, an appeals form was submitted to the Community Development Department, on behalf of the appellant, by Zehren & Associates. The appellant is appealing the final decisions of the Town of Vail Planning and Environmental Commission of August 12, 2013, with respect to development review application PEC130024. A complete copy of the appeals form, date stamped August 13, 2013, has been attached for reference. The appellant alleges the following: A. Commissioners stated that they were uncomfortable affording a review of this application without having an approved master plan in place, in doing so limiting their ability to fully evaluate this project as enumerated in Criterion 1. B. Commissioners elected not to conduct a site visit in order to establish the scale and bulk of the proposed improvements in relation to surrounding site, in doing so limiting their ability to fully evaluate this project as enumerated in Criterion 4. (See Exhibits B & C for further explanantion) V. REQUIRED ACTION To Uphold/Overturn/Modify the PEC decision. 9/3/2013 4 Section 12-3C-5, Findings: “The Town Council shall on all appeals make specific findings of fact based directly on the particular evidence presented to it. These findings of fact must support conclusions that the standards and conditions imposed by the requirements of this Title have or have not been met.” VI. STAFF RECOMMENDATION The Community Development Department recommends the Vail Town Council overturns the decision of the Planning and Environmental Commission of August 12, 2013, which denied a motion for approval (2-4), for a development application for amendments to a conditional use permit for a “public and private parks and active outdoor recreation areas, facilities and uses”, pursuant to Section 12-16-10, Amendment Procedures, Vail Town Code, to allow for the construction of various improvements at the Ford Park Gerald R. Ford Amphitheater including a public plaza and box office remodel, located at 540 South Frontage Road East/ Unplatted, and setting forth details in regard thereto. (PEC130024) In accordance with the information presented in this memorandum, and the exhibits attached hereto, staff recommends that Vail Town Council makes the following finding of facts based upon the evidence and testimony presented: • The Gerald R. Ford Park Amphitheater is located at 540 South Frontage Road East in Vail, Colorado, and zoned General Use (GU) according to the Official Zoning Map of the Town of Vail. • An amphitheater is an existing conditional use in the General Use zone district. • A public plaza (lobby) is an accessory use to an amphitheater and customary, incidental and necessary to the operation thereof. • A public plaza (lobby) is therefore allowed in the General Use zone district, subject to the issuance of an amendment to an existing conditional use permit. • The 2012 Ford Park Management Plan Update was duly adopted by the Vail Town Council and is the current and most relevant master plan for Ford Park. • The 2012 Ford Park Management Plan Update provides recommendations for a public plaza or social courtyard to be constructed at the entrance to the existing amphitheater. Recommendations for consideration include a roof over a portion of the public plaza, preservation and protection of existing landscaping and the potential impact of the roof covering on the viewshed in and around the amphitheater. • The proposed improvements are consistent with the recommendations outlined for said improvements in the 2012 Ford Park Management Plan Update. (see pages 2 & 3, Section II, Background, of the Staff Memorandum to the PEC, dated August 12, 2013) 9/3/2013 5 • To further ensure compliance with the master plan recommendations, the applicant had revised the proposal to include a reduction in the height, size, scale and orientation of the roof covering; amended the landscape plan to reduce the impact on existing mature landscape vegetation and increase the number of trees to be transplanted or left untouched by the proposed construction; submitted a comprehensive view shed analysis to depict the impacts to existing view sheds in and around the amphitheater; and redesigned the roof covering to ensure that the new public plaza did not dominate the area in front of the amphitheater. • To date, the potential recommendations anticipated by the Draft 2013 Gerald R. Ford Park Master Plan do not propose any substantive changes or amendments to the area directly affected by the public plaza development application. VII. EXHIBITS The exhibits outlined below have been attached to the memorandum for the purposes of making a determination on the appeal. These exhibits help establish the public record of the development review process and the proceedings to date. The information provided within the exhibits may be used by staff and the appellant, as needed, during the course of the appeals proceedings. A complete paper copy of the exhibits will be available for inspection at the public hearing. A. Appeals Form, date stamped August 13, 2013. B. Nature of Appeal Letter, date stamped August 22, 2013. (Appeal of decision by Planning and Environmental Commission on August 12, 2013) C. Site Photos D. PEC Memorandum and Minutes, dated August 12, 2013. 9/3/2013 6 9/3/2013 7 9/3/2013 8 9/3/2013 9 9/3/2013 10 9/3/2013 11 9/3/2013 12 9/3/2013 13 9/3/2013 14 9/3/2013 15 9/3/2013 16 9/3/2013 17 9/3/2013 18 9/3/2013 19 9/3/2013 20 9/3/2013 21 9/3/2013 22 9/3/2013 23 9/3/2013 24 9/3/2013 25 9/3/2013 26 9/3/2013 27 9/3/2013 28 9/3/2013 29 9/3/2013 30 9/3/2013 31 9/3/2013 32 9/3/2013 33 9/3/2013 34 9/3/2013 35 9/3/2013 36 9/3/2013 37 9/3/2013 38 9/3/2013 39 9/3/2013 40 9/3/2013 41 9/3/2013 42 9/3/2013 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: September 3, 2013 ITEM/TOPIC: A request for permission to proceed through the development review process regarding the installation of a Beaver Deceiver flow control device at 3090 Booth Creek Drive, in East Vail on Town stream tract property adjacent to Gore Creek. PRESENTER(S): Travis Coggin, Triumph Mountain Properties on behalf of Art Reimers ACTION REQUESTED OF COUNCIL: Staff requests the Town Council provide policy direction with respect to the project in question at 3090 Booth Creek Drive, as well as future requests to mitigate beaver activity within Town boundaries. BACKGROUND: Last fall, 2012, a beaver family built a dam on Gore Creek just across from Mr. Reimers’ home located at 3090 Booth Creek Drive in East Vail. The beaver dam caused the area to flood and subsequently caused water to back up to the lower portion of Mr. Reimers’ back yard. The applicant requests that Town of Vail approve the proposal (Attachment A) to install a “Beaver Deceiver” on Town of Vail property between Mr. Reimers’ property and Gore Creek. A Beaver Deceiver is a flow device (pipe) that prevents the daming activity by allowing water to flow through the dam. The Town of Vail owns the Gore Creek stream tract property in order to ensure the health of the Gore Creek ecosystem. There is no current adopted or stated policy at the Town of Vail regarding beaver activity or installation of devices on Town owned property to mitigate flow. However, several times a year Town staff receives phone calls and emails requesting involvement in relocation, removal, or other mitigation of beaver activity. STAFF RECOMMENDATION: Staff recommends first, that policy direction be provided as to the Town's involvement in mitigating beaver activity on Town owned stream tract as well as private property when requests are made. Should the Vail Town Council approve the proposal to install the Beaver Deceiver, staff recommends Council include the condition that Mr. Reimers work with Wildlife 2000 to ensure a solution that allows for beaver survival, however due to the importance of beavers to the overall health of Gore Creek, staff recommends no action be taken to mitigate beaver activity on Town owned stream tract. Should the Vail Town Council choose to approve the applicant’s request, Staff recommends the Council pass the following motion: “The Vail Town Council, on behalf of the property owner, approves the applicant’s request to proceed through the development review process with a proposal to construct a Beaver Deceiver on Gore Creek Public Stream Tract property adjacent to 3090 Booth Creek Drive, and setting forth details in regard thereto.” ATTACHMENTS: Staff Memorandum Attachment A - Council Letter Attachment B - 3090 Booth Creek Drive Beaver Deceiver Proposal 9/3/2013 TO: Vail Town Council FROM: Community Development Department DATE: September 3, 2013 SUBJECT: A request to proceed through the development review process with a proposal to install a “Beaver Deceiver” flow device on Town stream tract, 3090 Booth Creek Dr. Applicant: Travis Coggin, Triumph Mountain Properties on behalf of Art Reimers I. DESCRIPTION OF REQUEST The applicant, Travis Coggin, is requesting property owner authorization to proceed through the Town’s development review process with a proposal to install a “Beaver Deceiver” flow device on Town stream tract, 3090 Booth Creek Dr. if beaver activity is spotted this fall, 2013. Last fall, 2012, beavers built a dam on Gore Creek just across from Mr. Reimers’ home located at 3090 Booth Creek Drive in East Vail. The beaver dam caused the area to flood and subsequently caused water to back up to the lower portion of Mr. Reimers’ back yard. The applicant requests that Town of Vail approve the proposal (Attachment A) to install a “Beaver Deceiver” on Town of Vail property between Mr. Reimers’ property and Gore Creek. A Beaver Deceiver is a flow device (pipe) that prevents flooding by allowing water to flow through the dam. The Town of Vail owns the Gore Creek stream tract property in order to ensure the health of the Gore Creek ecosystem. There is no current adopted or stated policy at the Town of Vail regarding beaver activity or installation of devices on Town owned property to mitigate flow. However, several times a year Town staff receives phone calls and emails requesting involvement in relocation, removal, or other mitigation of beaver activity. II. ACTION REQUESTED On behalf of the property owner, the Vail Town Council shall approve, approve with conditions, or deny the applicant’s request for property owner authorization to proceed through the Town’s development review process. The approval of this request will only grant the applicant the property owner authorization necessary to proceed through the Town’s development review process and will not constitute an explicit approval of the proposed improvements. III. RECOMMENDATION Staff recommends first, that policy direction be provided as to the Town's involvement in mitigating beaver activity on Town owned stream tract as well as private property when requests are made. To inform the decision with respect to the current proposal, staff consulted Sherri Tippie, Wildlife 2000 and beaver expert to review the applicant's proposal. According to her knowledge of the system, the Beaver Deceiver as proposed would prevent the damming activity to a level that is 9/3/2013 Town of Vail Page 2 unsuitable for the beavers to survive, allowing no food storage cache and freezing of water levels through the winter. There are, according to Tippie, ways to mitigate flooding that use PVC piping and wire mesh screening that allow only a drop in water level from one to two inches if absolutely necessary. Should the Vail Town Council approve the proposal to install the Beaver Deceiver, staff recommends Council include the condition that Mr. Reimers work with Wildlife 2000 to ensure a solution that allows for beaver survival, however due to the importance of beavers to the overall health of Gore Creek, staff recommends no action be taken to mitigate beaver activity on Town owned stream tract. Should the Vail Town Council choose to approve the applicant’s request, Staff recommends the Council pass the following motion: “The Vail Town Council, on behalf of the property owner, approves the applicant’s request to proceed through the development review process with a proposal to construct a Beaver Deceiver on Gore Creek Public Stream Tract property adjacent to 3090 Booth Creek Drive, and setting forth details in regard thereto.” Note that should the Beaver Deceiver device be installed on Town property, it may become the responsibility of the Town of Vail to maintain into the future. IV. ATTACHMENTS A. Applicant’s Letter to the Vail Town Council B. Applicant’s Proposal 9/3/2013 P. 970.479.9990 F. 970.479.0619 12 Vail Road, Suite 700 Vail, CO 81657 August 20, 2013 Town Mayor and Council 75 South Frontage Road West Vail, CO 81657 Dear Mayor and Council, I am writing on behalf of our client Art Reimers who is the owner of 3090 Booth Creek Drive. Mr. Reimers’ home is adjacent to Gore Creek on a section of the creek that is just below the beaver pond. Last fall a beaver built a dam on Gore Creek just across Mr. Reimers’ home. The beaver dam caused the area to flood and subsequently flooded Mr. Reimers’ back yard. We are requesting that the Town of Vail approve our attached proposal to install a “beaver deceiver.” This is a passive device that manages the water level of the beaver dam and would stop the water level from rising high enough to flood Mr. Reimers’ property. We propose that this device is located on Town of Vail property between Mr. Reimers’ property and Gore Creek. It is necessary to place the device on Town property because that is where the beaver dam is located. A few of the key details of the Chase Wildlife proposal are noted below. Project Timing and Details: • We will wait to see if the beaver rebuilds the dam at the same location this fall. If the beaver rebuilds the dam then Chase Wildlife will install the beaver deceiver to manage the water level. • If no dam is constructed this year then the beaver deceiver will not be installed. o However, we would like the approval to be a multi-year approval - 5 years - so that we don’t need to return to council for another approval if the beaver returns in following years. • The beaver dam remains intact, but the water levels never reach the beaver’s desired level. o This mitigates the flooding of Mr. Reimers’ property and also serves as a passive form of population control for the beaver.  If the water doesn’t get deep enough behind the dam then there is an inadequate amount of water for food storage to support a new beaver family. 9/3/2013 www.triumphdev.com • Chase Wildlife has installed these previously and each time the device was successful in managing water levels. • We are requesting the approval in advance of the beaver building the dam because there will be a limited timeframe during the fall to install the device. • The device is designed to manage flooding in a specific area. If the beaver relocates to another area and flooding becomes a nuisance then another device would likely need to be installed in that location. • The pipe is 10 feet long and 12” in diameter and would be partially buried. o The pipe could be painted to blend in with the surrounding vegetation. o Because of the high willows where the device will be installed, the device will be hidden from view in the spring and summer by the willows and by snow in the winter. • We propose using a small trenching machine to install the device. • We propose that this device be a permanent solution that is anchored to the streambed with pre-cast concrete weights that look like rocks. Thank you for your consideration on this issue. If there is any additional information that you believe would be helpful with your decision making please let me know. Regards, Travis Travis Coggin Triumph Mountain Properties 12 Vail Road, Suite 400 | Vail, CO 81657 travis@triumphdev.com | (307) 690-3716 9/3/2013 Beaver Deceiver Water Diversion 3090 BOOTH CREEK ROAD VAIL CO 81657 Beaver Deceiver is a man-made water flow solution to beaver- related flooding problems. Traditional solutions have been focused on the capture and removal of all the beavers in the area. While this is sometimes necessary, it is typically a short-lived solution. A 2006 survey found that trapping as a solution to beaver problems had a 79% failure rate within two years due to re-settlement by new beavers (1a). Water flow devices offer a means of controlling the damming activity, restricting the beaver ability to increase their habitat slowing the population growth and damage in the area, while not harming the current population. Over population can become health issues for both beavers, people and domestic animals. (see health notes). The beaver maintaining this area and damming in the Gore Creek live in the very large lodge upstream that used to be featured on the Vail Recreation Nature Center tour. Capture and removal of the beaver in this area could result in some unwanted publicity for the Town of Vail, the Homeowner and Chase Wildlife. If the Colorado Parks and Wildlife are unable to find a suitable relocation site for beavers captured euthanization becomes required. Water Flow devices are relatively cost-effective, low maintenance solutions that regulate the water level of beaver dams. This solution is well document and is considered as a backbone of beaver management in the animal damage control industry. This device will be dormant during the times that the Gore Creek is open and un-dammed, only in the event of re-damming of the Gore Creek that results in a flooding of the low bank area by 3090 Booth Creek Road will this device serve to limit the flooding by circumventing the damming that occurs in the willows between Gore Creek and the property line of 3090. Because beavers use the water level to help them build and maintain the dam they are unable to continue to build the dam higher to increase the water level thus reducing flood levels. Because each beaver dam and the flood area is unique this device is designed to work in this area only. If other areas of the Gore Creek are dammed and flooding each area will need to be assessed individually. 9/3/2013 Beaver Deceiver Water Diversion 3090 BOOTH CREEK ROAD VAIL CO 81657 Arial View Black = Location of beaver damming fall 2012 Sectional View Purple = Proposed location of the flow control device 1) Beaver Dam 2) PVC Gravity Sewer Pipe 12 inch diameter 3) Flood water level 4) Water level suitable for no flood damage to homeowner 9/3/2013 Beaver Deceiver Water Diversion 3090 BOOTH CREEK ROAD VAIL CO 81657 Description:  10 Feet of PVC Gravity Sewer Pipe (white)12 inch diameter camouflage painted. Pip will sit 12 inches off the ground except for areas that are buried within the dam. The trench the pipe will sit in that goes through the dam will be hand dug or a small trenching machine will be used. The Pipe will be anchored by 6-50 pound pre-cast concrete weights that round to look like rocks, chained together in pairs and fixed over the pipe.  The only time of year that this pipe will be visible is during season of no foliage on the surrounding vegetation.  Installation is performed at the first sign of damming in the Gore Creek near 3090.  Spring runoff traditionally washes the beaver dams away as was seen this spring in the Gore Creek, water levels drop, the creek drops back into its banks and the flow control device goes dormant. This device can remain as a permanent flow control device on this low section of the gore creek or be removed each spring and reinstalled each fall as needed. 9/3/2013 Beaver Deceiver Water Diversion 3090 BOOTH CREEK ROAD VAIL CO 81657 Pictorial History of Gore Creek Damming and flood damage to 3090 Booth Creek Road 2012 Gore Creek Dam Flooding within the willows between Gore Creek and homeowners Land 9/3/2013 Beaver Deceiver Water Diversion 3090 BOOTH CREEK ROAD VAIL CO 81657 Homeowners flooded land caused by damming extended from Gore Creek to Homeowners garden rock wall. 9/3/2013 Beaver Deceiver Water Diversion 3090 BOOTH CREEK ROAD VAIL CO 81657 Customers Flooded land Customers flooded Aspen trees and beaver damming 9/3/2013 Beaver Deceiver Water Diversion 3090 BOOTH CREEK ROAD VAIL CO 81657 Beaver Dam extended from Gore Creek onto customers land 9/3/2013 Beaver Deceiver Water Diversion 3090 BOOTH CREEK ROAD VAIL CO 81657 Beaver Dam extended from Gore Creek Overnight rebuild of dam after opening to ease flooding broken to keep rock wall from being washed out. 9/3/2013 Beaver Deceiver Water Diversion 3090 BOOTH CREEK ROAD VAIL CO 81657 1a) Laura J. Simon (2006). "Solving Beaver Flooding Problems through the Use of Water Flow Control Devices". Proceedings 22nd Vertebrate Pest Conference. Retrieved Feb. 11, 2010 Health Notes “You should be aware of several illnesses associated with people working around beaver dams. Two diseases which are relatively rare, but nonetheless are present around dams and ponds are tularemia and blastomycosis. A third illness, giardiasis (gee-are-die-a-sis), is more common but not as debilitating as the first two. Tularemia (“rabbit fever”) is contracted by direct contact of human skin with the blood or tissues of infected animals (the bacteria can penetrate intact skin). The bacteria causing the diseased, Francisella tularensis, can also be contracted by drinking contaminated pond water. The symptoms include headaches, chills, vomiting, fever, aches and pains, skin lesions, and swollen glands. Wearing gloves while working around beaver or their structures can reduce the chances of contracting tularemia. Blastomycosis is a fungal disease of the lungs contracted by breathing in spores that are present in forest soils. Isolated cases of blastomycosis have been liked to beaver dams. If you are tearing apart and disturbing a beaver dam on a dry day when a lot of dust is present you may be exposed to the blastomycosis spores. On symptom of blastomycosis is a pneumonia-like persistent cough. Giardiasis is an intestinal illness that causes chronic diarrhea. It is contracted by ingestion of food or water contaminated by feces of large mammals like humans, dogs, cats, deer and beaver. It occurs in the water of beaver ponds because of the concentration of animals there. It also occurs where human feces are not disposed of in a sanitary manner. It is prevented by not drinking the water from beaver ponds. People and pets alike can suffer from this aliment. For more information on any of these illnesses contact your local public health official.” - Bureau of Wildlife Management, PUBL WM-007-05 REV 9/3/2013 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: September 3, 2013 ITEM/TOPIC: Adjournment (8:40 p.m.) 9/3/2013