HomeMy WebLinkAbout2013-09-03 Agenda and Support Documentation Town Council Evening SessionVAIL TOWN COUNCIL
EVENING SESSION AGENDA
VAIL TOWN COUNCIL CHAMBERS
75 S. Frontage Road W.
Vail, CO 81657
6:00 P.M., SEPTEMBER 3, 2013
NOTE: Times of items are approximate, subject to change, and cannot
be relied upon to determine at what time Council will consider
an item.
1. ITEM/TOPIC: Citizen Participation. (15 min.)
2.
ITEM/TOPIC: Consent Agenda:
1) Approval of August 6 and August 20 meeting minutes;
2) Award of bid for North Frontage Road Parking Improvements
(5 min.)
3.
ITEM/TOPIC: Town Manager Report:
(5 min.)
PRESENTER(S): Stan Zemler
4.
ITEM/TOPIC: Vail Golf Club - Hole #18 Remodel Contract Award (15 min)
PRESENTER(S): Greg Hall
ACTION REQUESTED OF COUNCIL: Staff is requesting direction from the
Town Council to the Town manager to enter into a construction contract with
Land Links, LLC in the amount of $408,023.11.
BACKGROUND: The 18th hole is being moved from its current location at
the direction of the Vail Town Council to address ongoing safety concerns.
The 18th hole realignment was unanimously approved by the Town Council
on July 17, 2012 after hearing testimony from a golf course safety expert,
representatives from the Vail Recreation District and members of the public.
STAFF RECOMMENDATION: Staff recommends directing the Town
Manager to enter into a contract for the Vail Golf Club - Hole #18 Remodel
project with Land Links, LLC in the amount of $408,023.11.
5. ITEM/TOPIC: An appeal, pursuant to Section 12-3-3, Appeals, Vail Town
Code, of the Town of Vail Planning and Environmental Commission’s denial
of a request for amendments to a conditional use permit for a “public and
private parks and active outdoor recreation areas, facilities and uses”,
pursuant to Section 12-16-10, Amendment Procedures, Vail Town Code, to
allow for the construction of various improvements at the Ford Park Gerald
R. Ford Amphitheater including a public plaza and box office remodel,
located at 540 South Frontage Road East/Unplatted, and setting forth details
in regard thereto. (PEC130024) (45 min. )
PRESENTER(S): Warren Campbell, Jack Hunn-Hunn Consulting, Pedro
Campos-Zehren & Associates 9/3/2013
ACTION REQUESTED OF COUNCIL: Pursuant to Section 12-3-3, Appeals,
Vail Town Code, the Vail Town Council shall uphold, uphold with
modifications, or overturn the Planning and Environmental Commission’s
August 12, 2013, decision.
BACKGROUND: On August 12, 2013 the Planning and Environmental
Commission denied a motion for approval (2-4-0), for a development
application for amendments to a conditional us permit for a "public and
private parks and outdoor recreation areas, facilities and uses".
STAFF RECOMMENDATION: The Community Development Department
recommends the Vail Town Council overturns the decision of the Planning
and Environmental Commission of August 12, 2013, which denied a motion
for approval (2-4), for a development application for amendments to a
conditional use permit for a “public and private parks and active outdoor
recreation areas, facilities and uses”
6.
ITEM/TOPIC: A request for permission to proceed through the development
review process regarding the installation of a Beaver Deceiver flow control
device at 3090 Booth Creek Drive, in East Vail on Town stream tract property
adjacent to Gore Creek. (15 mins)
PRESENTER(S): Travis Coggin, Triumph Mountain Properties on behalf of
Art Reimers
ACTION REQUESTED OF COUNCIL: Staff requests the Town Council
provide policy direction with respect to the project in question at 3090 Booth
Creek Drive, as well as future requests to mitigate beaver activity within
Town boundaries.
BACKGROUND: Last fall, 2012, a beaver family built a dam on Gore Creek
just across from Mr. Reimers’ home located at 3090 Booth Creek Drive in
East Vail. The beaver dam caused the area to flood and subsequently
caused water to back up to the lower portion of Mr. Reimers’ back yard. The
applicant requests that Town of Vail approve the proposal (Attachment A) to
install a “Beaver Deceiver” on Town of Vail property between Mr. Reimers’
property and Gore Creek. A Beaver Deceiver is a flow device (pipe) that
prevents the daming activity by allowing water to flow through the dam.
The Town of Vail owns the Gore Creek stream tract property in order to
ensure the health of the Gore Creek ecosystem. There is no current adopted
or stated policy at the Town of Vail regarding beaver activity or installation of
devices on Town owned property to mitigate flow. However, several times a
year Town staff receives phone calls and emails requesting involvement in
relocation, removal, or other mitigation of beaver activity.
STAFF RECOMMENDATION: Staff recommends first, that policy direction
be provided as to the Town's involvement in mitigating beaver activity on
Town owned stream tract as well as private property when requests are
made. Should the Vail Town Council approve the proposal to install the
Beaver Deceiver, staff recommends Council include the condition that Mr.
Reimers work with Wildlife 2000 to ensure a solution that allows for beaver
survival, however due to the importance of beavers to the overall health of
Gore Creek, staff recommends no action be taken to mitigate beaver activity
on Town owned stream tract.
9/3/2013
Should the Vail Town Council choose to approve the applicant’s request,
Staff recommends the Council pass the following motion:
“The Vail Town Council, on behalf of the property owner, approves the
applicant’s request to proceed through the development review process with
a proposal to construct a Beaver Deceiver on Gore Creek Public Stream
Tract property adjacent to 3090 Booth Creek Drive, and setting forth details
in regard thereto.”
7. ITEM/TOPIC: Adjournment (8:40 p.m.)
9/3/2013
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: September 3, 2013
ITEM/TOPIC: Citizen Participation.
9/3/2013
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: September 3, 2013
ITEM/TOPIC: Consent Agenda:
1) Approval of August 6 and August 20 meeting minutes;
2) Award of bid for North Frontage Road Parking Improvements
ATTACHMENTS:
August 6 Town Council Meeting Minutes
August 20 Town Council Meeting Minutes
North Frontage Road Parking Improvements Award Memorandum
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Town Council Meeting Minutes of August 6, 2013 Page 1
Vail Town Council Meeting Minutes
Tuesday, August 6, 2013
6:00 P.M.
Vail Town Council Chambers
The regular meeting of the Vail Town Council was called to order at approximately 6:00
P.M. by Mayor Andy Daly.
Members present: Andy Daly, Mayor
Ludwig Kurz
Kerry Donovan
Kevin Foley
Margaret Rogers
Susie Tjossem
Greg Moffet
Staff members: Stan Zemler, Town Manager
Matt Mire, Town Attorney
Pam Brandmeyer, Assistant Town Manager
_________________________________________________________________
The first item on the agenda was Citizen Participation. Wendy Erb, local resident who is
also a heavy user of public transportation, expressed concern about smoking in the bus
shelters. She was concerned about being adversely affected by the second hand
smoke, as well as potential fire danger since some smokers were stubbing out
cigarettes into the wooden structure. Assistant Manager Brandmeyer said there was an
ordinance in place for twenty plus years prohibiting smoking in any town-owned building
or vehicle, so the shelter could easily be posted to this effect.
The second item on the agenda was the Consent Agenda. Approval of the July 2 and
16 minutes. Kurz moved, with a second from Foley, to approve the July 2 minutes. A
vote was taken and the motion passed 5.0.1, Moffet abstaining since he was not in
attendance. Kurz moved, with a second from Donovan, to approve the amended July
16 minutes (modification by Daly). A vote was taken and the minutes were approved,
6.0.
The third item on the agenda was the Town Manager Report. As Donovan began
questioning the accuracy of information contained in two Emergency Services Planning
document attachments, it was discovered these were dated 2012. Her questions
centered around shelter locations and evacuation details. Town Manager Stan Zemler
said staff would follow up to ensure the accuracy of these documents.
Daly also noted the Town Council had been honored at lunch by the Vail Valley
Foundation for 25 years of financial support for the International Dance Festival.
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Town Council Meeting Minutes of August 6, 2013 Page 2
Council was also presented with a sterling silver statue designed by Barbara DeLuca
with Currents Jewelry to commemorate this quarter century of support.
The fourth item on the agenda was the Marriott Residence Inn (The Roost Lodge)
Appeal. An appeal, pursuant to Section 12-3-3 Appeals, Vail Town Code, of the Town
of Vail Planning and Environmental Commission’s approval, with conditions, of a
development review application for an exterior alteration or modification, pursuant to
Section 12-7J-12, Vail Town Code, to allow for a limited service lodge, located at 1783
North Frontage Road West (The Roost Lodge)/Lots 9, 10, 11 and 12, Buffehr Creek
Subdivision, and setting forth details in regard thereto (PEC130017). Chief of Planning
Warren Campbell gave an overview of this call up by the Vail Town Council of Planning
and Environmental Commission’s (PEC) approval of PEC 130017, stating there had
been changes to the hotel room numbers, although there were no changes to the site
plan. The roof had been flattened and there was no increase in height.
Mayor Daly indicated this had primarily been called up by Council due to some specific
comments from the PEC, but the application remained well within what’s allowed on the
site. Council’s curiosity had been addressed. Dominic Mauriello, Mauriello Consulting,
responded to Foley’s expression of concerns from neighbors about the façade
materials, lighting and landscaping. Mauriello said robust landscaping plans are in
place and no exterior lights on the back side (north side) of the building are proposed.
Wendy Erb, West Vail resident since 1999, questioned the increased numbers of units
in the current plan, as opposed to what originally was proposed when this process
began. She said this would put undue demand on public bus service, and as a
neighbor who uses public transportation a lot, she oftentimes already cannot get on a
bus because it’s full. Erb said the biggest problem with this development is that it’s a
massive building that would overwhelm the character of this neighborhood. She does
not believe it should be built in any residential neighborhood.
Daly responded the current proposal is only using 58% of what’s actually allowable.
Greg Bemis, another long time Vail resident, agreed with Erb. As he’s watched the
project progress, it’s just continued to gain in bulk, but with not much additional
character. There’s not much exterior stone. It’s a really large building for West Vail. He
acknowledged Council makes the rules, but in this case, this project seems like a
piecemeal approach.
Donovan asked if the exterior color had been determined and about signs. Mauriello
responded no sign package had been presented yet.
Moffet moved, with a second from Kurz, to uphold the PEC decision subject to the
findings in the August 6, 2013, memorandum that read: “The Public Accommodation 2
district was properly applied in regard to the June 24, 2013, PEC’s approval with
conditions of development review applications for an exterior alteration or modification,
pursuant to Section 12.7J.12, Exterior Alterations and Modifications, Vail Town Code, to
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Town Council Meeting Minutes of August 6, 2013 Page 3
allow for the construction of a limited service lodge, located at 1783 North Frontage
Road West/Lots 9, 10, 11 and 12, Buffehr Creek Subdivision, and setting forth details in
regard thereto.” Donovan clarified that this decision and vote could be confusing to
interested parties, but the Council was subject to review only what had been presented
to the PEC within their jurisdiction, guidelines and regulations. Tjossem agreed, saying
the review could be subject only to height, mass, and other zoning considerations that
are already in place and allowable. A vote was taken and the motion passed
unanimously, 6.0.
The fifth item on the agenda was a request to Town Council to award the Construction
Contract for Ford Park Phase 1B and Sport Field Improvements. Public Works Director
Greg Hall said staff was requesting direction from the Town Council to the Town
Manager to enter into a construction contract with American Civil Constructors in the
amount of $4,205, 210. This work includes funding for the sport field reconstruction,
sport field additional work and the overall Phase 1B bid. He said at the end of the day,
there was a budget shortfall of $1,492,628, due to reliance on preliminary estimates of
the three parts of the overall Ford Park project. These preliminary construction
estimates were provided by a general contracting firm in April 2012 and were based on
design development drawings, not final construction drawings. This estimate had
proven to be highly inaccurate and had caused each phase to be grossly under
estimated compared to the competitive construction bids based on the final designed
construction plans.
Tjossem raised concerns about the phased construction and no net loss of parking, to
which Hall responded a parking loss could be accommodated through transit upgrades
to and from the park. Moffet moved, with a second from Foley, to reallocate the funds
as requested from transferring 2013/2014 funds originally slated for Ford Park portals
of $750,000 and using the Real Estate Transfer Tax (RETT) 2014 budgeted funds of
$2.7M, to award the contract not to exceed $4,205,210. Hall said he would work to
value engineer $100,000 from the final cost. Donovan expressed concerns about the
propriety of using RETT funds for anything connected to the Frontage Roads, with
which Daly concurred. Daly said Council should move forward within the scope of the
funds provided. A vote was taken and the motion passed 5.1, Donovan opposed, for
her previously stated reasons.
The sixth item on the agenda was a request to proceed through the development
review process with a proposal to construct a social courtyard at the entrance to the
Gerald R. Ford Amphitheater, located at Ford Park, 540 South Frontage Road
East/Unplatted, and setting forth details in regard thereto.
Because the meeting was moving along so quickly, Mayor Daly requested Council
proceed to Item #7, in order to allow interested parties to be present for this discussion.
Council agreed. (Discussed after the ninth item on the agenda)
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Town Council Meeting Minutes of August 6, 2013 Page 4
The seventh item on the agenda was an Emergency Ordinance to Approve the General
Planning Document for the 2013 USA Pro Challenge, to Allow for Temporary
Suspension of Certain Fire Lanes, No Parking Areas, Pedestrian Zones, Outdoor
Display and Sign Regulations to Facilitate the 2013 USA Pro Challenge, and Setting
Forth Details in Regard Thereto. Mayor Daly read the title in full. George Ruther,
Community Development Director, said this emergency ordinance to allow general
planning for the 2013 USA Pro Cycling Challenge was not atypical, and in fact, was
standard procedure for this type of major special event. In order to pass the emergency
ordinance, Ruther stated a super majority would be required to pass this on one
reading. Daly expressed concerns about fire lanes and emergency access into the
event venue and was assured that had already been addressed. Donovan moved, with
a second from Moffet, to approve this emergency ordinance on one reading. A vote
was taken and the motion passed unanimously, 6.0.
The eighth item on the agenda was first reading of Ordinance No. 12, Series of 2013,
An Ordinance Approving the General Planning Document for the 2015 World Alpine Ski
Championships, and Setting Forth a Special Review Process to Allow for Staff
Approvals for Temporary Signs, Structures, Street Décor, to exempt the sponsoring
organization of the World Championships, the Vail Valley Foundation, from complying
with all the Town’s zoning, Design Review Board, and sign code requirements and to
set forth a special process to handle such. Mayor Daly read the title in full. Ruther also
introduced this ordinance on first reading, in preparation for the planning of the 2015
World Alpine Ski Championships, which in itself, is a unique event. Ruther referred to
the upcoming improvements that would be made but clarified internal review by town
staff would still be required as well as additional planning documents. Tjossem
questioned whether and how the internal review committee would be involved in dispute
resolution. Daly stated the entire town wanted this to be tastefully implemented and
consistent with the Vail brand. It should be something the town can be proud of. He
questioned rushing into this, saying he would still like to see the plans for the opening
ceremonies, as well as for other town venues. Donovan asked to see the general
planning documents, to which Ruther responded they should be available upon second
reading on August 20. Tjossem noted the FIS would be here mid-September and the
Foundation was hoping to have banners in place. This really served as the impetus for
bringing the ordinance to Council now. Daly agreed Council needed more information
before the second reading.
Ruther noted the ordinance requires monthly updates. Moffet expressed concerns
about constructing buildings and venues too early since they fall subject to our climate
and could look weathered by the time the event rolls around. Tjossem moved to
approve the ordinance on first reading, which was seconded by Kurz. A vote was taken
and the motion passed unanimously, 6.0.
The ninth item on the agenda was the second reading of Ordinance No. 10, Series of
2013, An Ordinance Making Supplemental Appropriations to the Town of Vail General
Fund, Capital Projects Fund, Real Estate Transfer Tax Fund and Heavy Equipment
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Town Council Meeting Minutes of August 6, 2013 Page 5
Fund of the 2013 Budget for the Town of Vail, Colorado; and authorizing the
expenditures of said appropriations as set forth herein and setting forth details in regard
thereto. Mayor Daly read the title in full. Kathleen Halloran, Assistant Finance Director,
noted Living Well had asked that their request for $15,000 of additional funding for a
third day Community day had been with withdrawn, due to a lack of volunteers and staff.
She also said the changes to support the supplemental for Ford Park improvements had
been included and updated given Council’s previous direction this evening. Thus, the
final total in budget adjustments now came to $6,803,759. Moffet moved to approve
Ord. 10 on second reading, with seconds from Tjossem and Foley. A vote was taken
and the motion passed unanimously, 6.0.
At this point, there being no other business to consider, Council returned to the sixth
item on the agenda. Ruther stated the Vail Valley Foundation was proposing
improvements to the entrance to the Gerald R. Ford Amphitheater in Ford Park. The
improvements being proposed are consistent with the recommendations outlined in the
2012 Gerald R. Ford Park Management Plan Amendment. In order to proceed with the
review of the development application, the applicant must first receive approval from the
property owner. He reminded Council of the concurrent review process for the 2013
Master Plan Amendments by both the Town Council and the PEC. The Town Council,
as property owner, must approve proceeding forward. The site is zoned General Use
(GU). Pedro Campos with Zehren and Associates was also there to share specifics
about the plan. Ruther said if Council grants its approval to proceed, PEC would be
reviewing the plan on Monday, August 12.
Harry Frampton, Chairman of the Vail Valley Foundation Board of Directors, said the
Foundation very much wants to move forward, with a start date in October, and
completion by June 15, 2014. Then, they would be finished in Ford Park. Previous
delays have been dealt with and donors are on board. This is an important project, in
that it’ll complete the vision, and the Amphitheater is a critical component. He stated six
goals were in mind from the start of the Amphitheater renovation: 1) Refresh the
amphitheater and make the lawn better; 2) Get the traffic out of the lower bench; 3)
Build a lobby and outer lobby; 4) Bring up to the Vail brand standard; 5) Tell the Ford
family story and honor them – create a tourist attraction with staying power; and 6) Be a
good neighbor to the Betty Ford Alpine Gardens. He also commented on the incredible
effort and partnership with town staff.
Campos then explained this was an attempt to grow the lobby out of the Amphitheater,
being sensitive to the location, relationship and occupying the same space. All uses
would jive with the existing conditions. Four walls will tell the story of the Fords and will
be open to the public. An iconic piece, a sculpture, would set the tone for the space,
which would be surrounded with stone seating. A new canopy that is light, airy and
tensile will also provide an iconic feature. It will be integrated into the landscape. A
new main entrance creating a secondary entrance and gate and a small stage for
lectures, ensembles, and so forth, would be included. Great attention has been paid to
the overall landscape, along with recreating a landscape berm. There will be a small
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Town Council Meeting Minutes of August 6, 2013 Page 6
expansion of the concession area, which could possibly be open all summer. The ticket
window and box office will remain the same. A donor recognition wall will be a feature,
as well as special paving stone. Everything will tie together to connect aesthetically to
the landscape.
Tjossem questioned access to the bathrooms and was told the idea is still to allow
public bathroom access. Donovan asked how available it would be to various groups
and common park users. Frampton responded the improvements are first and foremost
to serve the Amphitheater, so sometimes it would have to be closed. But there is no
perfect plan and he couldn’t provide a percentage of open access. Daly confirmed if no
events were going on in the Amphitheater, the bathrooms would be open to the public.
Donovan heard this would possibly be used as a wedding venue – and the response
was no, it would not. Frampton emphasized they wanted to do things that compliment
this park. Foley questioned the snow load and snow shedding on the tensile roof.
Campos said they’d been looking at this closely with a local structural engineer, since
the desire is to have the appearance translucent to allow in a lot of sun. Tjossem noted
the angle on the roof is different and the roof has come down. There is a great need for
shade and rain protection, and this roof addition will really up the comfort level of
everyone; it speaks to all people. Campos confirmed the profile has been redesigned
and diminished. To Donovan’s question about the height of the tent poles, Campos
responded 35 feet, while the projection that is an architectural component is at 40 feet.
Over 90% of the roof is below 35 feet.
Tjossem asked about the capacity and was told probably 300 to 350, although it could
be up to 500 as the design is still evolving. Kurz had concerns about hiding the fence
and how it could best be camouflaged. Campos said the plan is to make it a landscape
feature and whimsical. Tjossem asked if there were any plans to continue the beautiful
East Betty Ford Way path up through the western side. Stan Zemler, Town Manager,
said that had been discussed but it was not currently budgeted. Campos said their plan
called for extension of the path to the Nature Center Bridge and the schoolhouse.
Daly suggested an approved agreement on the use to other public groups should be put
in place. Donovan questioned signs and Campos said they are still studying that
program. Campos said the plan on trees is that 7 spruces will be relocated and quite a
few more planted.
Daly opened public comment. Alan Kosloff, past chair of Bravo!, urged approval, stating
Bravo! was a major user and completing this renovation was very important in attracting
top orchestras. A world class venue is utmost in an orchestra’s mind for their own
marketing efforts. Tjossem asked whether water proofing at the back of the stage was
ever needed, to which Kosloff replied it was. Kent Logan, former Councilmember, said
this improvement lends to the overall experience, which is one of two questions he
always asks himself. The second is if it consistent with Vail’s design and what Vail’s all
about. This will be distinctive, and although not everyone will like it, everyone will
remember it. Tjossem asked what his artist’s eye told him and he responded it doesn’t
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Town Council Meeting Minutes of August 6, 2013 Page 7
compete with the natural environment. It merely enhances it. Jim Lamont, Vail
Homeowner’s Association, said Harry let the process work and because of Harry’s
tenacity, once he understands the issues, he brings back a far superior solution.
Kathleen Eck, long-time valley resident and a constant user, said the Amphitheater is
the greatest asset this community has. It’s a beautiful facility that enhances everyone’s
experience. Kurz summed up saying in retrospect, it has now worked out that the
Council is looking at a better project, with all the changes being very positive. He urged
moving forward, to which Foley agreed.
Foley moved, with a second from Tjossem, to approve the applicant’s request to
proceed through the development review process. Moffet noted they were no longer
walking into a buzz saw and had made great progress with the scale and height. The
plan must still be subject to the Master Plan. Donovan said this has come a long way
and the Foundation can be counted on to produce a wonderful project, but she still has
some concerns. She did not feel too compelled about the value of the function space
and hoped it won’t affect the pre and post vibe in the Village. Daly said this had been a
painful process but the project was now one he could embrace. A vote was taken and
motion passed 5.1, Donovan opposed.
The tenth item on the agenda was Adjournment. There being no further business,
Foley moved, with a second from Moffet, to adjourn the meeting at 8:25 p.m. The
motion passed unanimously, 6.0.
Respectfully Submitted,
Attest: __________________________________
Andrew P. Daly, Mayor
___________________________________
Pam Brandmeyer, Assistant Town Manager
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Town Council Meeting Minutes of August 20, 2013 Page 1
Vail Town Council Meeting Minutes
Tuesday, August 20, 2013
6:00 P.M.
Vail Town Council Chambers
The regular meeting of the Vail Town Council was called to order at approximately 6:00
P.M. by Mayor Andy Daly.
Members present: Andy Daly, Mayor
Ludwig Kurz
Kerry Donovan
Kevin Foley
Margaret Rogers
Susie Tjossem
Greg Moffet
Staff members: Stan Zemler, Town Manager
Matt Mire, Town Attorney
Pam Brandmeyer, Assistant Town Manager
Tammy Nagel, Acting Town Clerk
_________________________________________________________________
The first item on the agenda was Citizen Participation. Eric Perkins, Eagle County
resident and fisherman, approached council carrying a photo board with pictures of a
drainage pipe sticking out of the ground near Ford Park draining an unknown substance
into Gore Creek. Perkins questioned Council about the substance and how if dumping
into Gore Creek is allowed. Daly requested staff to look into the area being questioned.
There was no further public comment.
The second item on the agenda was the Consent Agenda. Wayfinding Award bid.
Greg Hall, Public Works director, stated the town recently publically bid a portion of the
Phase I Wayfinding Guest Enhancements Project. This portion of the Phase I includes
new and updated signage and graphics in the Vail Village and Lionshead Parking
Structures and new and updated signage for the Frontage Roads and the Interstate 70.
The town received two bids for the parking structures project and one bid for the
Frontage Roads and Interstate project. Moffet made a motion to direct the Town
Manager to enter into a contract in the amount of $296,919 with Arapahoe Sign Arts for
the parking structures project and to enter into a contract in the amount of $200,868
with TK Construction for the Frontage Roads and the Interstate 70 project, given both
bids were within budget. Foley seconded. A vote was taken and motion passed 7-0.
The third item on the agenda was the Town Manager Report. On this afternoon’s works
session agenda under Information Update was a memorandum concerning the
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Town Council Meeting Minutes of August 20, 2013 Page 2
placement of Distributed Antenna System (DAS) antennas throughout town for the
cellular 4G DAS/Wi Fi network. Council expressed concern on the size and the
proposed locations of the 23 DAS nodes and requested the town Information
Technology Director, Ron Braden and a Crown Castle representative, to come to
tonight’s evening session and present this information during the Town Manager’s
Report.
Donovan stated that after meeting with Braden during the break between sessions, she
does not find the DAS nodes as impactful as she first thought they would be. The scale
of the nodes on the radio frequency studies done by Crown Castle are not accurate and
the antennas will not be as obtrusive.
Foley asked if this was to be a town initiative, why not include the entire town. Braden
stated this was the current recommendation. Of the 23 DAS nodes being replaced, only
5 of the nodes will be new. The other 18 will be already existing street lights and WiFi
locations and the town will be requesting another antenna in Buffehr Creek.
Tanya Friese, Castle Crown representative, stated they can reevaluate that area and
see if there can be an additional node added. By adding additional nodes, the carriers
(Verizon and AT&T) need to expand their coverage area. Friese went on to say the
antennas will be able to serve multiple carriers.
Tjossem stated that when AT&T was here renewing their franchise agreement with the
town, they stated they would improve coverage town-wide, not just a section of town.
Tjossem felt they are reneging on their promises. Donovan stated West Haven area is
also a concern.
With public comment closed, Council agreed on the placement of the 23 DAS antennas
but still have concerns on the quality of the service.
The fourth item on the agenda was second reading of Ordinance No. 12, Series of
2013, An Ordinance Approving the General Planning Document for the 2015 World
Alpine Ski Championships, and Setting Forth a Special Review Process to Allow for
Staff Approvals for Temporary Signs, Structures, Street Décor, to exempt the
sponsoring organization of the World Championships, the Vail Valley Foundation, from
complying with all the Town’s zoning, Design Review Board, and sign code
requirements and to set forth a special process to handle such. Mayor Daly read the title
in full.
Daly stated at the August 6 Town Council meeting, the ordinance was approved but
Council requested the Vail Valley Foundation provide a general planning document for
Council to review at the second reading. Daly stated the General Plan that was
provided still did not show the venues or what those venues would look like.
Rogers said the General Plan that has been provided stated the Foundation will meet
with Council or the Town Manager to review the upcoming venues and structures.
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Town Council Meeting Minutes of August 20, 2013 Page 3
Daly felt Council should review all ceremony plans and venues to ensure the quality and
standards are met for our community and guests. Tjossem stated there are periodic
updates and meetings scheduled and felt there is a safety net. Moffet moved to
approve second reading of Ordinance No. 12, as read; Rogers seconded. The motion
was approved unanimously 7-0.
The fifth item on the agenda was Adjournment. There being no further business,
Moffet moved, with a second from Foley, to adjourn the meeting at 6:35 p.m. The
motion passed unanimously, 7-0.
Respectfully Submitted,
Attest: __________________________________
Andrew P. Daly, Mayor
___________________________________
Tammy Nagel, Acting Town Clerk
9/3/2013
To: Town Council
From: Public Works
Date: 09-03-13
Subject: N Frontage Rd Parking Improvements-Contract Award
I. ACTION REQUESTED OF COUNCIL
Authorize the Town Manager to enter into an agreement with Elam Construction to
complete the North Frontage Road Parking Improvements project.
II. BACKGROUND
In 2011, the Town of Vail and Colorado Department of Transportation (CDOT) entered
into an Intergovernmental Agreement (IGA) regarding the use of the Frontage Roads for
overflow parking. The IGA outlined certain safety improvements that are required to be
installed by the Town at the overflow parking locations. These improvements to be
completed in 2013 include installation of curb/gutter and sidewalk on the south side of
the North Frontage Road across from the Holiday Inn to City Market.
At the request of Town Council, installation of street lighting was included in the bids as
an alternative. The base bid includes 2 new LED street light fixtures located at the bus
stops. The bid alternative includes 14 new LED street light fixtures, 2 located at the bus
stops and the remaining 12 spaced along the sidewalk. The LED fixtures will match the
sample fixture located at the Ford Park bus stop.
On August 23rd, staff received 3 bids to complete the project with Elam Construction the
low bidder. Both the base bid and alternate 1 are within budget.
Elam Construction Oldcastle SW Group Icon
Base Bid: $435,096.65 $499,319.05 $664,762.80
Alternate 1 (St lighting): $162,511.70 $154,283.65 $157,987.20
III. RECOMMENDATION
Authorize the Town Manager to enter into an agreement, in a form approved by the
Town Attorney, with Elam Construction for the base bid in an amount not to exceed
$440,000.00 or for the base plus alternative bid in an amount not to exceed
$600,000.00.
9/3/2013
Town of Vail Page 2
9/3/2013
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: September 3, 2013
ITEM/TOPIC: Town Manager Report:
PRESENTER(S): Stan Zemler
ATTACHMENTS:
TOV Emergency Evac Doc
Emergency Evac PDF
Lionshead Welcome Center Community Room Memo 032712
Lionshead Welcome Center Name Challenge
9/3/2013
EOP Appendix J
March 4, 2007
Town of Vail
Emergency Evacuation Plan
The purpose of the Vail Emergency Evacuation Plan is to inform the citizens and guests
of Vail on how to respond to an emergency requiring evacuation and also serves as a
guide for the Town of Vail emergency responders. The Emergency Evacuation Plan
includes plans for both a partial or full evacuation of the town.
The residents of Vail should be presented with the information in this plan twice a year,
in June and December. The Community Information Office will provide the information
through local media, and will also be available on the Town of Vail website
(www.vailgov.com). The information provided will include emergency broadcast
information, recorded information available by phone, neighborhood pick-up locations,
evacuation center locations, shelter locations, and a notification for citizens with special
needs. This will ensure the community understands how to obtain information and
understand the critical steps to the evacuation process.
Evacuations will be organized through the Incident Command System.
When implementing the Emergency Evacuation Plan, the Vail Communications Center
will utilize the Emergency Phone Notification, also known as Reverse 911, the
Emergency Alert System via AM/FM radio stations or through Roam Secure text
messages to the homes, hotels, and businesses in the affected area(s). The message will
contain emergency and evacuation instructions. When time and personnel allow, first
responders will drive through neighborhoods and make public notifications on the
emergency vehicle loud speakers or go door-to-door.
Evacuation Center Check-In Locations(one or more may be designated):
1. Village Transportation Center
Alternative locations:
2. Lionshead Parking Structure
3. Donovan Park Pavilion
4. Battle Mountain High School
Evacuation Instructions:
A. Self-Evacuation by Vehicle:
1. Exit the area/neighborhood in the safest direction
2. Respond to the predetermined Evacuation Center check-in
location
B. Evacuation by Public Transportation:
1. Respond to the nearest neighborhood bus stop
9/3/2013
a. Citizens will then be transported to the evacuation center
to check-in.
C. Shelter in Place:
1. During some types of incidents, such as a hazardous materials
spill, or communicable disease, the public may be asked stay inside
and not evacuate, or due to the rapid spread of a wildfire they may
not be able to leave. For these reasons citizens should be prepared
to stay in their homes for a minimum of 72 hours and have enough
supplies on hand to support the number of residents living there.
See www.ready.gov for more details. Homes should be made
Firewise to increase the safety of sheltering in place during a fast
moving wildfire. See www.firewise.org for more details.
Citizens who self-evacuate or evacuate by public transportation will be asked to indicate
that they have already evacuated their residence by displaying a large, white object, such
as a sheet inside the residence, in a visible, conspicuous location, in the front, street-side
of their home and to turn on their porch light.
Neighborhood Bus Stops: The current neighborhood pick-up locations are the Town of
Vail bus stops. If possible, the buses will follow their regular route. If a resident or guest
is unable to make it to their neighborhood bus stop location, then they should respond to
the nearest alternative bus stop or alternative pick-up location for a safe evacuation, see
below.
Domestic pets may accompany evacuees as long as they are on a leash or contained so
they will not injure other evacuees or their pets. Pets will not be allowed at shelters and
the Town will work with the Eagle County Animal Control to house pets of individuals
that are housed in shelters.
Alternative Pick-up Locations:
1. Fire Stations
2. Schools
3. Village Transportation Structure or Lionshead Parking Structure
Special Needs Population: These are citizens and guests that will require assistance
leaving their residence or those who have medical needs that require electricity in the
case of a power outage. This is only for those who do not have transportation and cannot
make it to the designated evacuation center or neighborhood pick-up bus stop location.
The citizen provided information will be relayed to the Vail Police Department and Eagle
County Ambulance District in order to preplan and determine how many special needs
persons require assistance, their location, and how to transport them appropriately during
an evacuation.
9/3/2013
Recorded Information: The Town of Vail will provide the public with a telephone hotline
to receive updated information. The road conditions phone number will be used during
evacuations for the hotline (970) 479-2226. It will be a recorded update in an attempt to
reduce a possible overwhelming call volume to the dispatch center. The recording will be
made by the Town Public Information Officer (PIO), who will be designated by the
Incident Commander. Whenever possible, the updated information will also be posted on
the Town of Vail website (www.vailgov.com) and on the Eagle County website
(www.eaglecounty.us).
Vail Mountain: People who are on Vail Mountain when an emergency situation takes
place in the Town of Vail should remain on the mountain, as long as it is safe. Vail
Resort employees may then reroute them across the mountain or shelter them in one of
the buildings on the mountain. Vail Resorts Security will be responsible for organizing
sheltering on the mountain or rerouting guests off in to town.
Evacuation Center Check-in: There will be a system in which evacuees will check-in and
be assigned to a temporary shelter, or be released to take care of their own shelter needs.
The required check-in information will consist of the person’s name, birth date, home
address, cell phone numbers, and, if needed, which temporary shelter the person will be
placed. Evacuees will be assigned to shelters based upon the area of their residence.
Buses will then transport evacuees from the check-in location to their assigned temporary
shelter. The Red Cross or Salvation Army will conduct check-in operations and set up a
phone system whenever possible to assist those needing to locate family members.
Vail Valley Medical Center Evacuation: Due to the massive coordination to evacuate the
hospital all efforts will be made to defend and protect it from whatever the nature of
incident. If the hospital is evacuated the VVMC plan will be put into action.
Evacuation Incident Command Structure:
Involved Departments:
Primary Responsibility
Police Department
Transportation Department
Community Information Office
Secondary Responsibility
Fire Department
Public Works Department
Eagle County Ambulance District
Staffing Evacuation Center Check-In Locations
Administration/Human Resources Department
Library staff
Secondary: Salvation Army and Red Cross
Shelter Operations
Salvation Army
Vail Valley Cares
Red Cross
9/3/2013
Town of Vail Housing Administrator, Nina Timm
Section #2 – Emergency Evacuation Checklist
Section #3 – Evacuation Transport Resources
Section #4 – Evacuation Pick-up Locations
Section #5 – Shelter Locations
9/3/2013
Section # 2 Checklist
Emergency Evacuation Checklist
Vail Police Department Incident Command System
Emergency Evacuation Checklist
This checklist is intended to provide a
reminder to responding officers,
supervisors and an incident commander
at the scene of a major disaster. It is
recommended that unified command be
established to insure coordinated
response with other involved agencies.
During a major disaster, Law
Enforcement and the Transportation
Department are primarily responsible for
the evacuation of the town or part of the
town for safety reasons. Additionally,
Law Enforcement is responsible for the
protection of a crime scene and they are
responsible for the traffic control, and
recovery following the disaster.
Situation Assessment
Location of disaster
Type of disaster
Size of involved area, actual and
potential
Specific area that needs to be
evacuated
Additional assistance needed,
Police, Fire, medical, federal,
military, CDOT, VR security.
Location of Command Post
Select radio frequency to be used
Best available ingress/egress
routes for emergency personnel
and vehicles.
Contact Eagle County
Emergency Management, Barry
Smith
Special Considerations
Potential for disaster area to
spread. ie; fire, chemical spill.
Potential for explosion.
Population of town in Peak
Season 45,000.
Population of town in off season
4,600.
I-70 closures at Copper Mountain
and/or Minturn.
No incoming traffic into the
evacuation area, except for police
escorts for people picking up
children or special needs persons.
Traffic Control, Crowd Control
Determine if disaster is a crime
scene.
Contact schools
Contact Eagle County Animal
Control and Animal shelters.
Contact CDOT for sign
information and TOV VMS signs
Contact Salvation Army (Vail
Valley Cares) Greg Osteen or
Tsu Wolin
Assign Police Officers at shelters
and check-in locations resources
allowing.
Set up containment/perimeter.
Consider traffic control at
Buffehr Creek and Chamonix
Set trigger points for evacuation
and warning of evacuation
Alerting the Public
Reverse 911. (location of
disaster, evacuation directions for
people with transportation,
staging areas for people w/o
transportation, location of
shelter) RoamSecure
PIO or Comm. Center contact
media with evacuation info.
9/3/2013
Section # 3 Transportation
Evacuation Transportation
Some buses have handicap access.
35 Town buses; capacity (75pp) Standing and sitting room. Mike Rose
ECO buses
Avon/BC buses
CME
Eagle County School District Buses contact person: Melony McMichael
9/3/2013
Section # 4 Pick-up Location
Emergency Evacuation Pick-up Locations
The pick-up locations are the current TOV bus stop routes.
S #
EIGHBOR-
HOODS
PICK-UP LOCATIOS/ BUS STOPS
1
EAST VAIL
- Aspen Lane - Racquet Club - Columbine/Bighorn
- Booth Falls - Bighorn Park - Lupine/Bighorn
- Pitkin Creek - Meadow Lane East - Pitkin Creek
- Falls at Vail - Meadow Dr - Falls at Vail
- Lupine / Bighorn - Main Gore/Juniper - Booth Falls
- Columbine / Bighorn - Main Gore/ Bighorn - Bald Mountain Rd
- Streamside Circle - Racquet Club Townhomes
- Timber Falls - Streamside E/Bighorn
2
GOLF
COURSE
- Hanson Ranch Rd. - 1610 Sunburst Dr.
- Golden Peak - Club House
- Soccer Field - Pulis Bridge
- Ptarmigan West - Ford Park
- Ptarmigan East - Gore Creek Dr.
- 1448 Vail Valley Dr.
3
VAIL
VILLAGE
IN-TOWN
- Gold Peak
- E. Meadow/ Vail Valley Dr
- E. Meadow/Covered Bridge
- E/ Meadow/Crossroads
- E. Meadow/Vail Rd
4
LIONSHEAD
IN-TOWN
- W. Meadow . - W Lionshead Cir/Concert Hall Plaza
- W. Meadow/ VVMC - W Lionshead Cir/ Marriot
- W. Meadow/ Dobson/Library
- Lionshead Mall
5
SANDSTONE
- Middle Creek - Vail View Red/ Sandstone - Vail Run
- Sandstone School - Sandstone Creek Club
- Red Sandstone Rd - Simba Run
6
WEST VAIL/
SOUTH SIDE
- Vail Muni Building - Intermountain
- Cascade Crossing - Meadow Creek
- Cascade Village - Spruce Creek
- Matterhorn
- Ptarmigan
- Underpass
7
WEST VAIL
NORTH SIDE
- Chamonix - Upper Buffehr Creek
- Holiday Inn - Timber Ridge
- West Vail Mall - Lower Buffehr Creek
- Vail Commons
9/3/2013
Section #5 Shelter Locations
Shelter Locations
In Vail:
Vail Chapel
Town of Vail Council Chambers if not being used for the Joint Information
Center or Vail Valley Medical Center Alternative site
Red Sandstone Elementary School Red Cross approved
Vail Mountain School
Dobson Ice Arena, if not being used as a hospital surge capacity facility
Donovan Pavilion
West of Vail:
Battle Mountain High School
Minturn Middle School
Avon Elementary School
Eagle Valley Elementary
Eagle Valley High
Vail Bible Church
Trinity Church Edwards
Avon Recreation Center
Avon Municipal Building
Homestead Court Club
East of Vail:
Copper Mountain Chapel
9/3/2013
9/3/2013
LIONSHEAD COMMUNITY ROOM
Anticipated Community Room Usage – March 27, 2012
Submitted by Donovan Pavilion Management, Inc.
A proposed rate structure is based on the following assumptions:
1) Complimentary Use
A) Vail-only based non-profit groups:
Complimentary Use TOV covers cost of staffing ($30/hour), facility
cleaning($32/hour)
Monday-Thursday only, varied hours of use
Set of criteria used to evaluate group request for complimentary use
Based on availability
B) Eagle County based non-profit groups:
Discount off Eagle County resident rate
Monday-Thursday only, varied hours of use
Set of criteria used to evaluate group request for discounted use
Based on availability
2) Tiered Rate Structure –
A) Standard Rate: Private or Corporate use
Published rate
Varied hours of use
Based on availability
B) Eagle County Resident Rate: Private or Corporate use
10% discount off published rate
Varied hours of use
Based on availability
C) Vail Resident Rate: Private or Corporate use
36% discount off published rate
Varied hours of use
Based on availability
Proof of residency required
PROPOSED FACILITY RATES:
Standard EC Rate EC Non-Profit Rate Vail Res Rate Vail Non-Profit*
Monday-Thursday, 2 hours $195 $175 $125 $100 $100
Monday-Thursday, 4 hours $390 $350 $200 $100 $100
Monday-Thursday, 6 hours $585 $525 $350 $100 $100
Friday-Sunday, 8 hours $780 $700 -- $500 --
Additional time: 2 hour blocks $200
• Estimated per Event Facility Cleaning $96
9/3/2013
Marketing Plan Initial Activities—
Lionshead Community Room will be linked onto the Donovan Pavilion website
Various social media presence
Highlighted on Town of Vail website
Management Fee (May 1 – December 31)
A proposed management fee includes a professional staff of five individuals who assist clients by
performing the following duties. An anticipated time investment of 670 hours is projected, based on a
rate of $45/hour to equal a not-to-exceed fee of a total of $30,000. A performance-based commission
structure on paid events to be incorporated into management agreement.
Hours invested will be logged on a monthly basis and will be reported to Town of Vail personnel.
Anticipated staff time investment on each duty:
40% time on Event Management /Initial Marketing of Facility
Utilizing cross-selling opportunities between both the LH Welcome Center
Community space and the Donovan Pavilion for individual events
Preparing and initializing contracts
Collecting fees and documenting client payment schedules
Provide prompt, friendly response to booking inquiries offering availability of dates and
regular communication, both via phone, in person and via e-mail, with clients regarding
their upcoming event
Facilitate facility marketing by creating sales presentation materials, conducting
familiarization tours, calling on all hotel concierge and sales staffs to create awareness
of the facility and facilitating Facility web presence
Monthly monitoring and reporting of staff time and activities to Town of Vail personnel
60% time of Site Management
Conducting facility site tours for potential clients
Greeting clients and guests on event days (96 projected event days)
Coordinating all supplies and catering deliveries for LH Welcome Center Community
space events
Coordinating all event security schedules and conducting on-the-spot cleaning and snow
removal duties during event hours
Providing 24-hour on-call service for all clients
9/3/2013
Lionshead Welcome Center Suggested NamesReason for the Name
Alfred Packer
For all: Alf meant to the region and as a symbol of hope creativity and innovation when it
most required.
I would also add the folloing inscription on the entry way into the center.
"Close your ears to the blandishments of hope. Listen not to its fluttering promises of life.
But prepare to meet the spirits of VAIL Mountain "
In the words of Alfred Packer's Judge who found him guilty and sentenced him ... ALF one
of the first victims of cultural misunderstanding and oppression who managed to suceed
and come out a winner in any case. - He even had a TV show named after him, the ALF
show. and used to have a popular bar in Lionshead named after him. Now regrettably gone.
Alpine-glow Welcome Center
Black Diamond Ballroom Named after many of our ski runs.
The Board Room, at the Lionshead Welcome
Center. (Board being a play on snow board)
Bob's Place or Parker's Place
Popular names in Vail are Seibert, Ford, Dobson, Donovan, Gore and Eaton. They are all
considered founders of Vail. But so is Robert "Bob" Parker. He was Vail's first marketing
person. Welcoming people to Vail was his job and desire. The community space would be
perfect for his remembrance. Over time it would probably become known as "Parker's
Place" or "Bob's Place", perfect. Thank you for your consideration.
Camp Hale
Camp Hale Community Center or just Hale Center
Centre VailCentre = the choicest or most essential or most vital part of some idea or experience
Charlie Gersbach Room/CenterIn honor of Vail's best storyteller
Chief OurayUte Peacemaker
Community Champions Center
9/3/2013
Courchevel Room
The Douglas Center, Morgan Douglas Room
They were one of the first families of Vail and have contributed significantly to the
community and to skiing.
Douglas Community Center
Morgan and his wife Cathie were the first people to move to Vail and call this home. They
came to Vail in 1960 and fell in love with this beautiful place and built their home here in
1961 at 142 W Meadow Dr. They truly were pioneers of Vail and have been well involved
with the Vail community. Noticeably with their enormous and kind donation to VVMC.
Cathie helped establish the ski team here in Vail and has been actively involved with the ski
team/instructing over the years. Cathie exemplified just as much enthusiasm, passion, and
love for the Town of Vail as she did with the ski resort. Her contribution to the ski resort
helped build the foundation of making Vail Ski Resort into one of the top ski resorts in the
world not to mention Cathie was also inducted into the Colorado Ski Hall of Fame in 2000.
Morgan recently passed away and with the hundreds of people that came to his funeral it
was apparent just how many lives he truly has touched over the years. He has painted
numerous anniversary paintings for the Town of Vail over the years and I whole heartedly
believe this Community Center would be well recognized by a family who helped establish,
loved and pioneered the Town of Vail, none better than the Douglas family.
Dr. Jack Eck
Flemming Center or Flemmings Flat
After the Flemmings family lumber co. that help build the town of Vail and before that
Minturn and Red Cliff. They started in 1880 in Red Cliff and later in Vail at the base of
Sandstone Rd across from Lionshead. Not much credit has been given to them but without
their lumberyard this community could not have been built.
The Founders Center" or "Founders Station" or
"Founders Gold Welcome Center"
Named for Earl Eaton and Pete Seibert who first laid eyes on Vail with big dreams in
mind....they finally struck GOLD! Eaton and Seibert were the first to hike up "No-Name
Mountain" and the first to prospect the vision of Vail as a ski mountain.
Gold = 50th anniversary
Gobilie Center
Golden Jubilee
Golden LionFor the golden anniversary of Vail
The Gondola
Gore Creek Place
Gorsuch Grand View Room The Gorsuch family has done much for Vail and the room does have a grand view.
Greg Hall Community Room
I think it would be completely appropriate to name the room after a local resident who has
had an unparalleled impact on the community through his hard work, planning and vision
Ledges Room at the Lionshead Welcome Center
Let Go
Let Vail
Pete's Dream
Peter's Place
Pioneers Room
I am a fervent believer that Earl Eaton has never gotten the recognition that he deserves,
and I was completely disappointed in his public memorial service at The Lodge. However,
the people who contributed to Vail being the best over the early years are too numerous to
name, but their spirit should be immortalized in some public way. Maybe VA/VR could
name the new
gondola: Earl's Tram.
Red Cliff Commons
Camp Hale where one of the founders, Seibert, was stationed is between red cliff and
Leadville. Him being there by Red Cliff is what lead him to finding Vail. I believe Red Cliff
Commons is a beautiful name and it coincides with a beautiful place and incorporates the
word commons which is a place of meeting. Which to me describes the new area in
Lionshead perfectly!
Renaissance Room
Since this addition is part of Vail's renaissance. Plus, when couples get married there, it will
sound nice on invitations.
The Room, at the Lionshead Welcome Center
The Shining Mountains Center
Silver Bowl or Silver Center for the 50th
Sunbird Room
Vail Carpenter Semicentennial Space
I believe that the new community space should recognize both Vail's 50th anniversary and
the 50th anniversary of Vail resident Scott Carpenter historic space flight on May 24, 1962
on Aurora 7 in the Mercury program. Vail's 50th marks not only the dream of creating a
world class ski destination but Scott Carpenter's NASA flight of America's dream to
thoroughly establish it self as a leader in space exploration and science during the cold war
era that later lead to the Apollo missions. Therefore, I propose that the Community Space
be named "Vail Carpenter Semicentennial Space" which would indeed recognize all aspects
including Semicentennial as 50th and Space as both community area and Space (as in outer
Space). Also, a creative logo would signify it with an image of Vail Mountain and/or logo
with a space capsule flying over it including 50th as part of the image.
Vail Hall of Fame
Vail Pioneer Room
The Vail Vestibule
Valhalla Peak Community Space
This is the name of one of the highest peaks within the Gore Range. It stands as a virtual
centerpiece within the surrounding mountains of the range itself and casts an ever watchful
eye over the Vail Valley. With its elevation of 13,180 ft and with the sq ft size of the
Community Space being 1300sq ft, the number similarity offer's a very fun and interesting
coincidence.
The View
The name Valhalla Peak will not only bring interest to the Gore Range but the word Valhalla
itself gives meaning to a place a greatness and honor. Two things which Vail and it's
residents holds in high regard.
Vail View Community Center
Vail Vista
Villiage Vista
wickiups Ute Indian homes
10 to 50, which could also be 10th to 50th, or 10- 2-
50
The Rationale is we have come from the 10th to our 50th. Vail will be celebrating its 50th
anniversary and, Vail's origins come at least in part from 10th Mountain Division's desire to
found ski areas after World War II which meant that Vail got founded. So we have come
from the 10th to our 50th, but 10 to 50 might be easier for folks to say. Since Vail is at 8150
feet I like having 50 in the name of the new facility also. Finally I think 10 to 50 as a name
might have some good luck in terms of having it be well utilized. So 10 to 50 recognize
Vail's roots and where it is now with an eye towards it becoming a place for many
important gatherings. It recognizes an important group of people (The 10th Mountain
Division) without affixing the name of a person whose name might not stand up to the test
of time. (Personally I only believe in naming a place after a person after they have been
long dead).
1962
8150
9/3/2013
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: September 3, 2013
ITEM/TOPIC: Vail Golf Club - Hole #18 Remodel Contract Award
PRESENTER(S): Greg Hall
ACTION REQUESTED OF COUNCIL: Staff is requesting direction from the Town Council to
the Town manager to enter into a construction contract with Land Links, LLC in the amount of
$408,023.11.
BACKGROUND: The 18th hole is being moved from its current location at the direction of
the Vail Town Council to address ongoing safety concerns. The 18th hole realignment was
unanimously approved by the Town Council on July 17, 2012 after hearing testimony from a
golf course safety expert, representatives from the Vail Recreation District and members of the
public.
STAFF RECOMMENDATION: Staff recommends directing the Town Manager to enter into a
contract for the Vail Golf Club - Hole #18 Remodel project with Land Links, LLC in the amount
of $408,023.11.
ATTACHMENTS:
Staff Memorandum
9/3/2013
To: Town Council
From: TOV Staff
Date: September 3, 2013
Subject: Vail Golf Club - Hole #18 Remodel Contract Award
I. SUMMARY
The Town of Vail solicited construction bids for the relocation and realignment of the 18th hole
at the Vail Golf Club. Work to be performed includes grading and excavation, plus installation of
a retaining wall, cart path, irrigation work and landscaping. The Town publically bid the Vail Golf
Club - Hole #18 Remodel project. Construction bids from qualified contractors were received on
Aug. 22.
Three firms provided bids as follows:
Land Links, LLC, Janesville WI $ 500,295.25
Landscape Unlimited, LLC, Lincoln NE $ 677,663.25
Mid America Golf and Landscape Inc, Lees Summit MO $ 648,437.65
The project was evaluated and minor value engineering modifications were proposed without
affecting the hole design. These changes were accomplished with input from the Golf Course
Architect Kevin Atkinson of Phelps Atkinson Golf Course Design, the Vail Recreation District
(VRD) staff, the Town of Vail staff and the low responsible bidder Land Links, LLC. The revised
contract price from Land Links, LLC is $408,023.11
The original project construction budget of $350,000 was developed in late 2010 for the VRD
Golf Course Master Plan. The construction cost of this project is justified based on construction
cost escalation from 2010 to today.
The 18th hole realignment project will be funded from the town’s Real Estate Transfer Tax funds
which are currently budgeted.
II. BACKGROUND
The 18th hole is being moved from its current location at the direction of the Vail Town Council
to address ongoing safety concerns. The 18th hole realignment was unanimously approved by
the Town Council on July 17, 2012, after hearing testimony from a golf course safety expert,
representatives from the Vail Recreation District and members of the public. An application to
proceed with the project was subsequently submitted and approved by the Design Review
Board (DRB) on behalf of the town as the project applicant. The DRB decision was appealed by
9/3/2013
Town of Vail Page 2
adjacent property owners and upheld by the Town Council following a public hearing on July 16,
2013.
The Town of Vail has the legal authority to proceed with relocation of the 18th hole at the Vail
Golf Club according to a ruling issued on August 16 by District Court Judge Frank Plaut. His
ruling to deny a request for a preliminary injunction to block the project was issued after
testimony and evidence were presented by the plaintiffs, the town and the Vail Recreation
District during a four hour hearing Friday in Eagle.
The project had been challenged in Eagle County District Court by eight home owners, the
same plaintiffs who have filed other legal action as it relates to the 18th hole project and the
town's plan to remodel the golf course clubhouse.
In ruling in favor of the Town of Vail, Judge Plaut found that based on the evidence presented at
the hearing, plaintiffs do not have standing to bring a claim under the Pulis Deed. Additionally,
the Court found that even if the plaintiffs were able to prove standing, they did not present any
evidence that relocation of the 18th hole would violate the Pulis Deed or Vail Town Code § 2-6-
9, relating to use of the Real Estate Transfer Tax.
The Court went on to rule that the Town Council 's determination that the 18th hole project is
necessary to address safety concerns was a legitimate reason for taking action and that the
plaintiffs have suffered no real, immediate and irreparable injury. The golf course property is
owned by the Town of Vail and is leased to the Vail Recreation District for operations.
III. STAFF RECOMMENDATION
Staff recommends directing the Town Manager to enter into a contract for the Vail Golf Club -
Hole #18 Remodel project with Land Links, LLC, in the amount of $408,023.11.
9/3/2013
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: September 3, 2013
ITEM/TOPIC: An appeal, pursuant to Section 12-3-3, Appeals, Vail Town Code, of the Town
of Vail Planning and Environmental Commission’s denial of a request for amendments to a
conditional use permit for a “public and private parks and active outdoor recreation areas,
facilities and uses”, pursuant to Section 12-16-10, Amendment Procedures, Vail Town Code,
to allow for the construction of various improvements at the Ford Park Gerald R. Ford
Amphitheater including a public plaza and box office remodel, located at 540 South Frontage
Road East/Unplatted, and setting forth details in regard thereto. (PEC130024)
PRESENTER(S): Warren Campbell, Jack Hunn-Hunn Consulting, Pedro Campos-Zehren &
Associates
ACTION REQUESTED OF COUNCIL: Pursuant to Section 12-3-3, Appeals, Vail Town
Code, the Vail Town Council shall uphold, uphold with modifications, or overturn the Planning
and Environmental Commission’s August 12, 2013, decision.
BACKGROUND: On August 12, 2013 the Planning and Environmental Commission denied a
motion for approval (2-4-0), for a development application for amendments to a conditional us
permit for a "public and private parks and outdoor recreation areas, facilities and uses".
STAFF RECOMMENDATION: The Community Development Department recommends the
Vail Town Council overturns the decision of the Planning and Environmental Commission of
August 12, 2013, which denied a motion for approval (2-4), for a development application for
amendments to a conditional use permit for a “public and private parks and active outdoor
recreation areas, facilities and uses”
ATTACHMENTS:
Staff Memorandum and Attachments
9/3/2013
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MEMORANDUM
TO: Vail Town Council
FROM: Community Development Department
DATE: September 3, 2013
SUBJECT: A final review of an appeal of a Planning and Environmental Commission
decision, pursuant to Section 12-3-3C, Appeal of Planning and
Environmental Commission Decisions, Vail Town Code, appealing a
decision by the Planning and Environmental Commission denying a
development application for
amendments to a conditional use permit
for a “public and private parks and active outdoor recreation areas,
facilities and uses”, pursuant to Section 12-16-10, Amendment
Procedures, Vail Town Code, to allow for the construction of
various improvements at the Ford Park Gerald R. Ford
Amphitheater including a public plaza and box office remodel,
located at 540 South Frontage Road East/ Unplatted, and setting
forth details in regard thereto. (PEC130024)
Appellant: Vail Valley Foundation, represented by Zehren & Associates
Planner: George Ruther
______________________________________________________________________
I. SUBJECT PROPERTY
The Gerald R. Ford Park amphitheater, is located at 540 South Frontage Road
East, Unplatted Parcels, in Vail, Colorado.
II. VAIL TOWN COUNCIL JURISDICTION
Pursuant to Section 12-3-3C-1, Appeal of Planning and Environmental
Commission Decisions; Authority, Vail Town Code, the town council shall have
the authority to hear and decide appeals from any decision, determination or
interpretation by any the planning and environmental commission with respect to
the provisions of the Title 12, Zoning Regulations, Vail Town Code.
III. PROCEDURAL CRITERIA FOR APPEALS
Pursuant to Sections 12-3-3C-2 and 12-3-3C-3, Appeal of Planning and
Environmental Commission Decisions; Initiation and Procedures, Vail Town
Code, there are three basic procedural criteria for an appeal:
A) standing of the appellant;
B) adequacy of the notice of appeal; and
C) timeliness of the notice of appeal.
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A) Standing of the Appellant
The Community Development Department has determined that the
appellant, the Vail Valley Foundation (the applicant) as aggrieved or
adversely affected persons.
Staff’s determination is based upon the following considerations:
1. The uses proposed by the applicant are consistent with the purposes
of the zone district and achieve the development objectives of the Town.
2. The 2012 Ford Park Management Plan Update is the current and most
relevant master plan for Ford Park.
3. The proposed improvements are consistent with the recommendations
outlined for said improvements in the 2012 Ford Park Management Plan
Update.
4. The applicant, upon presentation of the proposed improvements to the
Vail Town Council, was granted permission to proceed through the
Town’s development review process. Permission was granted with full
understanding that said application was to be reviewed based upon the
recommendations of the 2012 Ford Park Management Plan Update and
that the Town was in the process of adopting a 2013 Gerald R. Ford Park
Master Plan.
B) Adequacy of the Notice of the Appeal
An Appeals Form was filed on behalf of the appellant, by Zehren &
Associates. The Appeals Form and the materials required for its
submission have been determined to be complete by the Community
Development Department. A copy of the Public Notice of the Vail Town
Council, September 3, 2013, Public Hearing was sent to adjacent
property owners, pursuant to Section 12-3-3(C)(3), Procedures, Vail
Town Code.
C) Timeliness of the Notice of Appeal
The Administrative Section of the Town’s Zoning Code (12-3-3C-3,
Procedures) states the following:
“A written notice of appeal must be filed with the administrator
within twenty (20) calendar days of the planning and
environmental commission's decision or the design review board's
decision or the art in public places board's decision becoming
final. If the last day for filing an appeal falls on a Saturday,
Sunday, or a town observed holiday, the last day for filing an
appeal shall be extended to the next business day. Such notice
shall be accompanied by the name and addresses (person's
mailing and property's physical) of the appellant, applicant,
property owner, and adjacent property owners (the list of property
owners within a condominium project shall be satisfied by listing
the addresses for the managing agent or the board of directors of
the condominium association) as well as specific and articulate
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3
reasons for the appeal on forms provided by the town. The filing of
such notice of appeal will require the planning and environmental
commission or the design review board or the art in public places
board to forward to the town council at the next regularly
scheduled meeting a summary of all records concerning the
subject matter of the appeal and to send written notice to the
appellant, applicant, property owner, and adjacent property
owners (notification within a condominium project shall be
satisfied by notifying the managing agent or the board of directors
of the condominium association) at least fifteen (15) calendar days
prior to the hearing. A hearing shall be scheduled to be heard
before the town council on the appeal within forty (40) calendar
days of the appeal being filed. The town council may grant a
continuance to allow the parties additional time to obtain
information. The continuance shall be allowed for a period not to
exceed an additional thirty (30) calendar days. Failure to file such
appeal shall constitute a waiver of any rights under this chapter to
appeal any interpretation or determination made by the planning
and environmental commission or the design review board or the
art in public places board.”
An Appeals Form was filed with the Community Development Department
within the twenty (20) day requirement. A hearing was scheduled to be
heard before the town council on the appeal within forty (40) calendar
days of the appeal being filed.
IV. NATURE OF THE APPEAL
On August 13, 2013, an appeals form was submitted to the Community
Development Department, on behalf of the appellant, by Zehren & Associates.
The appellant is appealing the final decisions of the Town of Vail Planning and
Environmental Commission of August 12, 2013, with respect to development
review application PEC130024. A complete copy of the appeals form, date
stamped August 13, 2013, has been attached for reference.
The appellant alleges the following:
A. Commissioners stated that they were uncomfortable affording a review of this
application without having an approved master plan in place, in doing so limiting
their ability to fully evaluate this project as enumerated in Criterion 1.
B. Commissioners elected not to conduct a site visit in order to establish the
scale and bulk of the proposed improvements in relation to surrounding site, in
doing so limiting their ability to fully evaluate this project as enumerated in
Criterion 4.
(See Exhibits B & C for further explanantion)
V. REQUIRED ACTION
To Uphold/Overturn/Modify the PEC decision.
9/3/2013
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Section 12-3C-5, Findings:
“The Town Council shall on all appeals make specific findings of fact
based directly on the particular evidence presented to it. These findings of
fact must support conclusions that the standards and conditions imposed
by the requirements of this Title have or have not been met.”
VI. STAFF RECOMMENDATION
The Community Development Department recommends the Vail Town Council
overturns the decision of the Planning and Environmental Commission of
August 12, 2013, which denied a motion for approval (2-4), for a development
application for amendments to a conditional use permit for a “public and private
parks and active outdoor recreation areas, facilities and uses”, pursuant to
Section 12-16-10, Amendment Procedures, Vail Town Code, to allow for the
construction of various improvements at the Ford Park Gerald R. Ford
Amphitheater including a public plaza and box office remodel, located at 540
South Frontage Road East/ Unplatted, and setting forth details in regard thereto.
(PEC130024)
In accordance with the information presented in this memorandum, and the
exhibits attached hereto, staff recommends that Vail Town Council makes the
following finding of facts based upon the evidence and testimony presented:
• The Gerald R. Ford Park Amphitheater is located at 540 South
Frontage Road East in Vail, Colorado, and zoned General Use (GU)
according to the Official Zoning Map of the Town of Vail.
• An amphitheater is an existing conditional use in the General Use
zone district.
• A public plaza (lobby) is an accessory use to an amphitheater and
customary, incidental and necessary to the operation thereof.
• A public plaza (lobby) is therefore allowed in the General Use zone
district, subject to the issuance of an amendment to an existing
conditional use permit.
• The 2012 Ford Park Management Plan Update was duly adopted by
the Vail Town Council and is the current and most relevant master
plan for Ford Park.
• The 2012 Ford Park Management Plan Update provides
recommendations for a public plaza or social courtyard to be
constructed at the entrance to the existing amphitheater.
Recommendations for consideration include a roof over a portion of
the public plaza, preservation and protection of existing landscaping
and the potential impact of the roof covering on the viewshed in and
around the amphitheater.
• The proposed improvements are consistent with the
recommendations outlined for said improvements in the 2012 Ford
Park Management Plan Update. (see pages 2 & 3, Section II,
Background, of the Staff Memorandum to the PEC, dated August 12,
2013)
9/3/2013
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• To further ensure compliance with the master plan recommendations,
the applicant had revised the proposal to include a reduction in the
height, size, scale and orientation of the roof covering; amended the
landscape plan to reduce the impact on existing mature landscape
vegetation and increase the number of trees to be transplanted or left
untouched by the proposed construction; submitted a comprehensive
view shed analysis to depict the impacts to existing view sheds in and
around the amphitheater; and redesigned the roof covering to ensure
that the new public plaza did not dominate the area in front of the
amphitheater.
• To date, the potential recommendations anticipated by the Draft 2013
Gerald R. Ford Park Master Plan do not propose any substantive
changes or amendments to the area directly affected by the public
plaza development application.
VII. EXHIBITS
The exhibits outlined below have been attached to the memorandum for the
purposes of making a determination on the appeal. These exhibits help establish
the public record of the development review process and the proceedings to
date. The information provided within the exhibits may be used by staff and the
appellant, as needed, during the course of the appeals proceedings. A complete
paper copy of the exhibits will be available for inspection at the public hearing.
A. Appeals Form, date stamped August 13, 2013.
B. Nature of Appeal Letter, date stamped August 22, 2013. (Appeal of decision
by Planning and Environmental Commission on August 12, 2013)
C. Site Photos
D. PEC Memorandum and Minutes, dated August 12, 2013.
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9/3/2013
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: September 3, 2013
ITEM/TOPIC: A request for permission to proceed through the development review process
regarding the installation of a Beaver Deceiver flow control device at 3090 Booth Creek Drive,
in East Vail on Town stream tract property adjacent to Gore Creek.
PRESENTER(S): Travis Coggin, Triumph Mountain Properties on behalf of Art Reimers
ACTION REQUESTED OF COUNCIL: Staff requests the Town Council provide policy
direction with respect to the project in question at 3090 Booth Creek Drive, as well as future
requests to mitigate beaver activity within Town boundaries.
BACKGROUND: Last fall, 2012, a beaver family built a dam on Gore Creek just across
from Mr. Reimers’ home located at 3090 Booth Creek Drive in East Vail. The beaver dam
caused the area to flood and subsequently caused water to back up to the lower portion of Mr.
Reimers’ back yard. The applicant requests that Town of Vail approve the proposal
(Attachment A) to install a “Beaver Deceiver” on Town of Vail property between Mr. Reimers’
property and Gore Creek. A Beaver Deceiver is a flow device (pipe) that prevents the daming
activity by allowing water to flow through the dam.
The Town of Vail owns the Gore Creek stream tract property in order to ensure the health of
the Gore Creek ecosystem. There is no current adopted or stated policy at the Town of Vail
regarding beaver activity or installation of devices on Town owned property to mitigate flow.
However, several times a year Town staff receives phone calls and emails requesting
involvement in relocation, removal, or other mitigation of beaver activity.
STAFF RECOMMENDATION: Staff recommends first, that policy direction be provided as to
the Town's involvement in mitigating beaver activity on Town owned stream tract as well as
private property when requests are made. Should the Vail Town Council approve the proposal
to install the Beaver Deceiver, staff recommends Council include the condition that Mr.
Reimers work with Wildlife 2000 to ensure a solution that allows for beaver survival, however
due to the importance of beavers to the overall health of Gore Creek, staff recommends no
action be taken to mitigate beaver activity on Town owned stream tract.
Should the Vail Town Council choose to approve the applicant’s request, Staff recommends
the Council pass the following motion:
“The Vail Town Council, on behalf of the property owner, approves the applicant’s request to
proceed through the development review process with a proposal to construct a Beaver
Deceiver on Gore Creek Public Stream Tract property adjacent to 3090 Booth Creek Drive,
and setting forth details in regard thereto.”
ATTACHMENTS:
Staff Memorandum
Attachment A - Council Letter
Attachment B - 3090 Booth Creek Drive Beaver Deceiver Proposal
9/3/2013
TO: Vail Town Council
FROM: Community Development Department
DATE: September 3, 2013
SUBJECT: A request to proceed through the development review process with a proposal to install
a “Beaver Deceiver” flow device on Town stream tract, 3090 Booth Creek Dr.
Applicant: Travis Coggin, Triumph Mountain Properties on behalf of Art Reimers
I. DESCRIPTION OF REQUEST
The applicant, Travis Coggin, is requesting property owner authorization to proceed through the
Town’s development review process with a proposal to install a “Beaver Deceiver” flow device
on Town stream tract, 3090 Booth Creek Dr. if beaver activity is spotted this fall, 2013.
Last fall, 2012, beavers built a dam on Gore Creek just across from Mr. Reimers’ home located
at 3090 Booth Creek Drive in East Vail. The beaver dam caused the area to flood and
subsequently caused water to back up to the lower portion of Mr. Reimers’ back yard. The
applicant requests that Town of Vail approve the proposal (Attachment A) to install a “Beaver
Deceiver” on Town of Vail property between Mr. Reimers’ property and Gore Creek. A Beaver
Deceiver is a flow device (pipe) that prevents flooding by allowing water to flow through the
dam.
The Town of Vail owns the Gore Creek stream tract property in order to ensure the health of the
Gore Creek ecosystem. There is no current adopted or stated policy at the Town of Vail
regarding beaver activity or installation of devices on Town owned property to mitigate flow.
However, several times a year Town staff receives phone calls and emails requesting
involvement in relocation, removal, or other mitigation of beaver activity.
II. ACTION REQUESTED
On behalf of the property owner, the Vail Town Council shall approve, approve with conditions,
or deny the applicant’s request for property owner authorization to proceed through the Town’s
development review process. The approval of this request will only grant the applicant the
property owner authorization necessary to proceed through the Town’s development review
process and will not constitute an explicit approval of the proposed improvements.
III. RECOMMENDATION
Staff recommends first, that policy direction be provided as to the Town's involvement in
mitigating beaver activity on Town owned stream tract as well as private property when requests
are made.
To inform the decision with respect to the current proposal, staff consulted Sherri Tippie, Wildlife
2000 and beaver expert to review the applicant's proposal. According to her knowledge of the
system, the Beaver Deceiver as proposed would prevent the damming activity to a level that is 9/3/2013
Town of Vail Page 2
unsuitable for the beavers to survive, allowing no food storage cache and freezing of water
levels through the winter. There are, according to Tippie, ways to mitigate flooding that use PVC
piping and wire mesh screening that allow only a drop in water level from one to two inches if
absolutely necessary.
Should the Vail Town Council approve the proposal to install the Beaver Deceiver, staff
recommends Council include the condition that Mr. Reimers work with Wildlife 2000 to ensure a
solution that allows for beaver survival, however due to the importance of beavers to the overall
health of Gore Creek, staff recommends no action be taken to mitigate beaver activity on Town
owned stream tract.
Should the Vail Town Council choose to approve the applicant’s request, Staff recommends the
Council pass the following motion:
“The Vail Town Council, on behalf of the property owner, approves the applicant’s
request to proceed through the development review process with a proposal to construct
a Beaver Deceiver on Gore Creek Public Stream Tract property adjacent to 3090 Booth
Creek Drive, and setting forth details in regard thereto.”
Note that should the Beaver Deceiver device be installed on Town property, it may become the
responsibility of the Town of Vail to maintain into the future.
IV. ATTACHMENTS
A. Applicant’s Letter to the Vail Town Council
B. Applicant’s Proposal
9/3/2013
P. 970.479.9990
F. 970.479.0619
12 Vail Road, Suite 700
Vail, CO 81657
August 20, 2013
Town Mayor and Council
75 South Frontage Road West
Vail, CO 81657
Dear Mayor and Council,
I am writing on behalf of our client Art Reimers who is the owner of 3090 Booth Creek Drive. Mr.
Reimers’ home is adjacent to Gore Creek on a section of the creek that is just below the beaver pond.
Last fall a beaver built a dam on Gore Creek just across Mr. Reimers’ home. The beaver dam caused the
area to flood and subsequently flooded Mr. Reimers’ back yard.
We are requesting that the Town of Vail approve our attached proposal to install a “beaver deceiver.”
This is a passive device that manages the water level of the beaver dam and would stop the water level
from rising high enough to flood Mr. Reimers’ property.
We propose that this device is located on Town of Vail property between Mr. Reimers’ property and
Gore Creek. It is necessary to place the device on Town property because that is where the beaver
dam is located.
A few of the key details of the Chase Wildlife proposal are noted below.
Project Timing and Details:
• We will wait to see if the beaver rebuilds the dam at the same location this fall. If the beaver
rebuilds the dam then Chase Wildlife will install the beaver deceiver to manage the water level.
• If no dam is constructed this year then the beaver deceiver will not be installed.
o However, we would like the approval to be a multi-year approval - 5 years - so that we
don’t need to return to council for another approval if the beaver returns in following
years.
• The beaver dam remains intact, but the water levels never reach the beaver’s desired level.
o This mitigates the flooding of Mr. Reimers’ property and also serves as a passive form of
population control for the beaver.
If the water doesn’t get deep enough behind the dam then there is an
inadequate amount of water for food storage to support a new beaver family.
9/3/2013
www.triumphdev.com
• Chase Wildlife has installed these previously and each time the device was successful in
managing water levels.
• We are requesting the approval in advance of the beaver building the dam because there will
be a limited timeframe during the fall to install the device.
• The device is designed to manage flooding in a specific area. If the beaver relocates to another
area and flooding becomes a nuisance then another device would likely need to be installed in
that location.
• The pipe is 10 feet long and 12” in diameter and would be partially buried.
o The pipe could be painted to blend in with the surrounding vegetation.
o Because of the high willows where the device will be installed, the device will be hidden
from view in the spring and summer by the willows and by snow in the winter.
• We propose using a small trenching machine to install the device.
• We propose that this device be a permanent solution that is anchored to the streambed with
pre-cast concrete weights that look like rocks.
Thank you for your consideration on this issue. If there is any additional information that you believe
would be helpful with your decision making please let me know.
Regards,
Travis
Travis Coggin
Triumph Mountain Properties
12 Vail Road, Suite 400 | Vail, CO 81657
travis@triumphdev.com | (307) 690-3716
9/3/2013
Beaver Deceiver Water Diversion
3090 BOOTH CREEK ROAD
VAIL CO 81657
Beaver Deceiver is a man-made water flow solution to beaver-
related flooding problems. Traditional solutions have been focused
on the capture and removal of all the beavers in the area. While this
is sometimes necessary, it is typically a short-lived solution. A 2006
survey found that trapping as a solution to beaver problems had a
79% failure rate within two years due to re-settlement by new
beavers (1a). Water flow devices offer a means of controlling the
damming activity, restricting the beaver ability to increase their
habitat slowing the population growth and damage in the area, while
not harming the current population. Over population can become
health issues for both beavers, people and domestic animals. (see
health notes). The beaver maintaining this area and damming in the
Gore Creek live in the very large lodge upstream that used to be
featured on the Vail Recreation Nature Center tour. Capture and
removal of the beaver in this area could result in some unwanted
publicity for the Town of Vail, the Homeowner and Chase Wildlife. If
the Colorado Parks and Wildlife are unable to find a suitable
relocation site for beavers captured euthanization becomes
required. Water Flow devices are relatively cost-effective, low
maintenance solutions that regulate the water level of beaver dams.
This solution is well document and is considered as a backbone of
beaver management in the animal damage control industry.
This device will be dormant during the times that the Gore Creek is open and un-dammed, only in the event of re-damming
of the Gore Creek that results in a flooding of the low bank area by 3090 Booth Creek Road will this device serve to limit the
flooding by circumventing the damming that occurs in the willows between Gore Creek and the property line of 3090.
Because beavers use the water level to help them build and maintain the dam they are unable to continue to build the dam
higher to increase the water level thus reducing flood levels. Because each beaver dam and the flood area is unique this
device is designed to work in this area only. If other areas of the Gore Creek are dammed and flooding each area will need
to be assessed individually.
9/3/2013
Beaver Deceiver Water Diversion
3090 BOOTH CREEK ROAD
VAIL CO 81657
Arial View
Black = Location of beaver damming fall 2012
Sectional View Purple = Proposed location of the flow control device
1) Beaver Dam
2) PVC Gravity Sewer Pipe 12 inch diameter
3) Flood water level
4) Water level suitable for no flood damage to homeowner
9/3/2013
Beaver Deceiver Water Diversion
3090 BOOTH CREEK ROAD
VAIL CO 81657
Description:
10 Feet of PVC Gravity Sewer Pipe (white)12 inch diameter camouflage painted. Pip will sit 12 inches off the
ground except for areas that are buried within the dam. The trench the pipe will sit in that goes through the dam will
be hand dug or a small trenching machine will be used. The Pipe will be anchored by 6-50 pound pre-cast concrete
weights that round to look like rocks, chained together in pairs and fixed over the pipe.
The only time of year that this pipe will be visible is during season of no foliage on the surrounding vegetation.
Installation is performed at the first sign of damming in the Gore Creek near 3090.
Spring runoff traditionally washes the beaver dams away as was seen this spring in the Gore Creek, water levels
drop, the creek drops back into its banks and the flow control device goes dormant. This device can remain as a
permanent flow control device on this low section of the gore creek or be removed each spring and reinstalled each
fall as needed.
9/3/2013
Beaver Deceiver Water Diversion
3090 BOOTH CREEK ROAD
VAIL CO 81657
Pictorial History of Gore Creek Damming and flood damage to 3090 Booth Creek Road 2012
Gore Creek Dam Flooding within the willows between
Gore Creek and homeowners Land
9/3/2013
Beaver Deceiver Water Diversion
3090 BOOTH CREEK ROAD
VAIL CO 81657
Homeowners flooded land caused by damming extended from Gore Creek to Homeowners garden rock wall.
9/3/2013
Beaver Deceiver Water Diversion
3090 BOOTH CREEK ROAD
VAIL CO 81657
Customers Flooded land Customers flooded Aspen trees and beaver damming
9/3/2013
Beaver Deceiver Water Diversion
3090 BOOTH CREEK ROAD
VAIL CO 81657
Beaver Dam extended from Gore Creek onto customers land
9/3/2013
Beaver Deceiver Water Diversion
3090 BOOTH CREEK ROAD
VAIL CO 81657
Beaver Dam extended from Gore Creek Overnight rebuild of dam after opening to ease flooding
broken to keep rock wall from being washed out.
9/3/2013
Beaver Deceiver Water Diversion
3090 BOOTH CREEK ROAD
VAIL CO 81657
1a) Laura J. Simon (2006). "Solving Beaver Flooding Problems through the Use of Water Flow
Control Devices". Proceedings 22nd Vertebrate Pest Conference. Retrieved Feb. 11, 2010
Health Notes
“You should be aware of several illnesses associated with people working around beaver dams. Two diseases
which are relatively rare, but nonetheless are present around dams and ponds are tularemia and blastomycosis. A
third illness, giardiasis (gee-are-die-a-sis), is more common but not as debilitating as the first two.
Tularemia (“rabbit fever”) is contracted by direct contact of human skin with the blood or tissues of infected
animals (the bacteria can penetrate intact skin). The bacteria causing the diseased, Francisella tularensis, can
also be contracted by drinking contaminated pond water. The symptoms include headaches, chills, vomiting,
fever, aches and pains, skin lesions, and swollen glands. Wearing gloves while working around beaver or their
structures can reduce the chances of contracting tularemia.
Blastomycosis is a fungal disease of the lungs contracted by breathing in spores that are present in forest soils.
Isolated cases of blastomycosis have been liked to beaver dams. If you are tearing apart and disturbing a beaver
dam on a dry day when a lot of dust is present you may be exposed to the blastomycosis spores. On symptom of
blastomycosis is a pneumonia-like persistent cough.
Giardiasis is an intestinal illness that causes chronic diarrhea. It is contracted by ingestion of food or water
contaminated by feces of large mammals like humans, dogs, cats, deer and beaver. It occurs in the water of
beaver ponds because of the concentration of animals there. It also occurs where human feces are not disposed
of in a sanitary manner. It is prevented by not drinking the water from beaver ponds. People and pets alike can suffer from
this aliment. For more information on any of these illnesses contact your local public health official.” - Bureau of Wildlife
Management, PUBL WM-007-05 REV
9/3/2013
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: September 3, 2013
ITEM/TOPIC: Adjournment (8:40 p.m.)
9/3/2013