HomeMy WebLinkAbout2013-09-03 Agenda and Support Documentation Town Council Work SessionVAIL TOWN COUNCIL
WORK SESSION AGENDA
VAIL TOWN COUNCIL CHAMBERS
75 S. Frontage Road W.
Vail, CO 81657
12:30 P.M., SEPTEMBER 3, 2013
NOTE: Times of items are approximate, subject to change, and cannot be relied
upon to determine at what time Council will consider an item.
Public comments on work session item may be solicited by the Town
Council.
1.
ITEM/TOPIC: DRB/PEC Update (10 min.)
PRESENTER(S): Warren Campbell
2.
ITEM/TOPIC: The purpose of this memorandum is to present the Vail Town
Council key findings from the Gore Creek Water Quality Improvement Plan
(WQIP), and to discuss policy implications and preliminary action steps as a
result of the Plan’s recommendations. The final WQIP was completed by
Leonard Rice Engineers on August 26, 2013, and may be downloaded at:
https://vail.sharefile.com/d/s31a65f0beca4a5b8 (60 min)
PRESENTER(S): Seth Mason, Eagle River Watershed Council Greg Hall Kristen
Bertuglia
ACTION REQUESTED OF COUNCIL: Staff is asking the Town Council at a high
policy level to endorse the general recommendations of the study and have staff
engage the Planning and Environmental Commission and public in providing
implementation actions.
BACKGROUND: The Colorado Department of Public Health and Environment
(CDPHE), Water Quality Control Division (WQCD) on December 6, 2012, added
the portion of Gore Creek from Black Gore Creek to the Eagle River (Dowd
Junction) to Colorado’s Section 303(d) list of impaired waters for aquatic life use
(provisional). The provisional listing of Gore Creek means that the cause of
impairment is not known.
Gore Creek Water Quality Improvement Plan
In early 2011, Eagle River watershed stakeholders formed the Urban Runoff Group
(URG) to address the problem of biological degradation occurring in streams and
rivers within the urbanized areas of the Eagle River watershed. The threat of listing
Gore Creek and other Eagle River watershed streams on the Clean Water Act’s
303 (d) list for aquatic life use impairment called to action the focused effort to
develop initiatives aimed at identifying the causes of the biological impacts, and
management strategies to protect and improve existing water quality and biological
conditions. The WQIP is the Outcome of the URG’s efforts. URG funding partners
and stakeholders include the Town of Vail (TOV), the Eagle River Water &
Sanitation District, Eagle County, Vail Resorts, Inc., the Colorado Department of
Transportation, the Vail Recreation District, the Town of Avon (TOA), and the 9/3/2013
Eagle River Watershed Council.
While no specific pollutant or stressor was found to be the cause of the impairment
in Gore Creek at this time, recommendations for water quality improvement include
measures in the following categores: regulatatory and policy change, education
and outreach, site specific projects, and monitoring programs and future study.
STAFF RECOMMENDATION: Provide staff input and direction regarding the
proposed process and policy direction.
3.
ITEM/TOPIC: Five year capital plan (45 min.)
PRESENTER(S): Kathleen Halloran
ACTION REQUESTED OF COUNCIL: Provide feedback on the five year plan for
Capital Projects Fund and RETT Fund
BACKGROUND: See attached memo
STAFF RECOMMENDATION: Provide input to staff on the five year plan in
preparation for the Town Managers Budget, to be presented on September 17th
4.
ITEM/TOPIC: West Slope Principles for the Colorado Water Plan Update
(20 min. )
PRESENTER(S): Chuck Ogilby
5.
ITEM/TOPIC: Ken Whitehead, Eagle County's Public Works and Landfill
Director, will present landfill and Materials Recover Facility (MRF)
background information on the current recycling operations and discuss the
pros and cons of a single vs. dual stream sorting process. (20 min)
PRESENTER(S): Ken Whitehead, Eagle County
ACTION REQUESTED OF COUNCIL: No action is requested at this time.
BACKGROUND: In effort to meet the Town of Vail's adopted goal of 25% waste
diversion by 2019, the Town has explored implementing a mandatory recycling
ordinance, with several provisions addressing licensing, education, collection, and
infrastructure. As part of the process to create this ordinance, Town staff worked
with a Recycling Advisory Committee, who identified a need to make recycling as
convenient and straightforward for residents and guests as possible. In many
communities recycling is collected as a "single stream", meaning that all recyclable
materials may go into one container. Currently, residential recyclables in Eagle
County are collected as a "dual stream", in which paper is collected in one bin,
while commingled materials (glass, aluminum, plastic) is collected in another.
Cardboard is not collected at the curb. Commercial properties may contract for
recycle collection in dumpsters designated for commingled, paper, or cardboard.
Pros and cons exist with collecting recyclables through a single stream process.
On one hand, education and collection processes are straightforward and total
recyclables collected often increase by an average of 30%. However, on the other
hand, the possibility for additional contamination (in which more recyclables are
landfilled) without advanced recycling sorting equipment exists.
STAFF RECOMMENDATION: Staff requests that the Vail Town Council listen to
the presentation and ask questions pertinent to moving forward with the recycling
ordinance.
9/3/2013
6.
ITEM/TOPIC: Information Updates and Attachments:
1) VEAC 081313 Meeting Minutes;
2) July 2013 Sales Tax;
3) August 2013 Revenue Highlights;
4) Betty Ford Alpine Gardens Education Center relocation memorandum;
(5 min. )
7.
ITEM/TOPIC: Matters from Mayor, Council and Committee Report: (15
min. )
8.
ITEM/TOPIC: Executive Session, pursuant to: 1) C.R.S. §24-6-402(4)(a)(b)
(e) - to discuss the purchase, acquisition, lease, transfer, or sale of property
interests; to receive legal advice on specific legal questions; and to
determine positions, develop a strategy and instruct negotiators, Re:
Discussion concerning negotiations regarding Timber Ridge Memorandum
of Understanding and the Ford Amphitheater; 2) C.R.S. §24-6-402(4)(b)(e) -
to receive legal advice on specific legal questions; and to determine
positions, develop a strategy and instruct negotiators, Regarding: update on
Vail Golf Course litigation. (60 min. )
PRESENTER(S): Matt Mire
9.
ITEM/TOPIC: Adjournment (4:25 p.m.)
NOTE: UPCOMING MEETING START TIMES BELOW (ALL ARE
APPROXIMATE DATES AND TIMES AND SUBJECT TO CHANGE)
--------------------
THE NEXT REGULAR VAIL TOWN COUNCIL REGULAR WORK
SESSION WILL BEGIN AT APPROXIMATELY 12:30 P.M. (or TBD),
TUESDAY, SEPTEMBER 3, 2013 IN THE VAIL TOWN COUNCIL
CHAMBERS
FUTURE AGENDA ITEMS:
Ongoing agenda items TBD: DRB/PEC updates - Warren - WS - 15 min.;
Information Updates Attachments: WS - 15 min.; Executive Session items:
30 min.; Consent Agenda: 5 min.; Town Manager Report: 5 min.
FUTURE AGENDA ITEMS:
Adoption of Western Slope Principles for the Colorado Water Plan - ES - 10
min. - 09/17
1st reading of Ord #1 - Charter Split - Matt M - ES - 30 min. - 10/01
EHU Housing Authority - TBD
2015 WAC construction restrictions discussion - George - WS - 30 min. -
TBD
VVMC/TOV discussion on MOB - Doris Kirchner, VVMC - ES - 30 min. -
TBD
Sister City discussion - TBD
Discussion of future of RSES - TBD
Streaming PEC & DRB - TBD
Vail Village Character Preservation Update - TBD
2015 Expectations/Legacy Piece - TBD
Update on I-70 noise right lane use - TBD
9/3/2013
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: September 3, 2013
ITEM/TOPIC: DRB/PEC Update
PRESENTER(S): Warren Campbell
ATTACHMENTS:
August 21, 2013 DRB Meeting Results
August 26, 2013 PEC Meeting Results
9/3/2013
Page 1
DESIGN REVIEW BOARD AGENDA
PUBLIC MEETING
August 21, 2013
Council Chambers
75 South Frontage Road West - Vail, Colorado, 81657
MEMBERS PRESENT MEMBERS ABSENT
Tom DuBois Andy Forstl
Libby Maio
Brian Gillette
Rollie Kjesbo (arrived at 2:20)
PROJECT ORIENTATION 1:00pm
SITE VISITS
1. Ruth Residence – 800 Potato Patch Drive, Unit B
2. Rocky Mountain Chocolate Factory – 158 Gore Creek Drive, Unit 132
3. Four Seasons Resort – 1 Vail Road
4. O’Farrill Residence – 44 West Meadow Drive, Unit 6
5. Zekelman Residence – 463 Beaver Dam Road
6. Antlers at Vail – 680 Lionshead Place
MAIN AGENDA 3:00pm
1. Zekelman Residence DRB130112 / 15 minutes Warren
Final review of new construction (primary/secondary residence)
463 Beaver Dam Road/Lot 5, Block 4, Vail Village Filing 3
Applicant: Alan S. Zekelman Revocable Trust, represented by KH Webb Architects
ACTION: Approved with a condition
MOTION: Gillette SECOND: Maio VOTE: 3-1-0 (Kjesbo opposed)
CONDITION(S):
1) In conjunction with the building permit, the applicant shall revise the plans to depict the joint
pattern of the limestone as running bond.
2. Ruth Residence DRB130311/ 10 minutes Warren
Final review of changes to approved plans (living/dining)
800 Potato Patch Drive Unit B/Lot 7, Block 1, Potato Patch
Applicant: Lisa Ruth, represented by KH Webb Architects
ACTION: Approved
MOTION: Maio SECOND: Gillette VOTE: 3-0-1 (Kjesbo abstained)
3. Koch Residence DRB130258 / 15 minutes Joe
Final review of a minor exterior alteration (rooftop heating/cooling unit)
228 Bridge Street Unit F,G/Lot A, Block 5, Vail Village Filing 1
Applicant: Charles and Elizabeth Koch Real Estate Trust, represented by Roland Boyle
ACTION: Approved
MOTION: Maio SECOND: Gillette VOTE: 3-0-1 (Kjesbo abstained)
4. Antlers at Vail DRB130285/ 10 minutes Joe
Final review of a minor exterior alteration (landscaping)
680 Lionshead Place/Lot 3, Block 2, Vail Lionshead Filing 3
Applicant: Antlers at Vail, represented by Tom Schlader
9/3/2013
Page 2
ACTION: Withdrawn
5. Rocky Mountain Chocolate Factory DRB130297/ 10 minutes Joe
Final review of a sign application (awning sign)
158 Gore Creek Drive Unit 132/Lot A, Block 5C, Vail Village Filing 1
Applicant: Four Chocolatiers LLC, represented by Brad Maxwell
ACTION: Tabled to September 4, 2013
MOTION: Kjesbo SECOND: Maio VOTE: 4-0-0
6. Four Seasons Resort DRB130310/ 10 minutes Joe
Final review of a minor exterior alteration (windows)
1 Vail Road/Lots A-C, Vail Village Filing 2
Applicant: Vail Hotel 09 LLC, represented by David Sorenson
ACTION: Table to September 4, 2013
MOTION: Kjesbo SECOND: Gillette VOTE: 4-0-0
7. O’Farrill Residence DRB130314/ 10 minutes Joe
Final review of a minor exterior alteration (windows)
44 West Meadow Drive Unit 6/Lot I, Vail Village Filing 2
Applicant: Hilda O’Farrill, represented by Karen Lee-Aldretti
ACTION: Table to September 4, 2013
MOTION: Kjesbo SECOND: Maio VOTE: 4-0-0
8. Pitkin Creek Bus Shelter DRB130276 / 15 minutes Jonathan
Final review of a minor exterior alteration (restore bus shelter)
3897 Bighorn Road/Unplatted
Applicant: Town of Vail, represented by John King
ACTION: Table to September 4, 2013
MOTION: Maio SECOND: Kjesbo VOTE: 4-0-0
STAFF APPROVALS
Snowflake Trust DRB120520 Warren
Final review of a minor exterior alteration (repaint)
3110 Booth Creek Drive Unit A/Lot 9, Block 3, Vail Village Filing 11
Applicant: Snowflake Trust, represented by Greg Hood
KC Vail Family Partners LLC Residence DRB130267 Warren
Final review of changes to approved plans (retaining walls)
1677 Buffehr Creek Road/Lot 1, Eleni Zneimer Sudbivision
Applicant: KC Vail Family Partners LLC, represented by Scott Turnipseed AIA
Gerald R. Ford Amphitheater DRB130270 Warren
Final review of changes to approved plans (stone veneer)
530 South Frontage Road East/Unplatted (Ford Park)
Applicant: Vail Valley Foundation/Town of Vail, represented by Jack Hunn
Marshall Residence DRB130294 Jonathan
Final review of a Change to Approved Plans (windows, doors, decks)
193 Beaver Dam Road/Lot 38, Block 7, Vail Village Filing 1
Applicant: Hines Marshall
Kirkpatrick Residence DRB130295 Warren
Final review of changes to approved plans (deck roof)
1462 Greenhill Court/Lot 19, Glen Lyon
Applicant: Douglas & Joan Kirkpatrick, represented by Carpentry, Inc.
9/3/2013
Page 3
Sigfusson Residence DRB130296 Jonathan
Final review of an addition (kitchen, master bedroom)
1370 Sandstone Drive Unit 14/Lot G-3, Lion’s Ridge Filing 2
Applicant: Andrew Sigfusson, represented by GPSL Architects
Horvitz Residence DRB130298 Jonathan
Final review of a minor exterior alteration (flagstone steps, patio)
1255 Westhaven Circle Unit A/Lot 45, Glen Lyon Subdivision
Applicant: Matthew Horvitz, represented by Elizabeth MacLeod
Kuppinger Residence DRB130299 Jonathan
Final review of changes to approved plans (railing)
1699 Buffehr Creek Road/Lot 4, Eleni Zneimer Subdivision
Applicant: Jordan Kuppinger
Bighorn 4792 LP Residence DRB130302 Jonathan
Final review of a minor exterior alteration (reroof)
4792 Meadow Lane/Lot 5, Block 7, Bighorn Subdivision 5th Addition
Applicant: Bighorn 4792 LP, represented by Nedbo construction
Forest International LLC Residence DRB130305 Jonathan
Final review of changes to approved plans (patio addition)
45 Forest Road/Lot 33, Block 7, Vail Village Filing 1
Applicant: Forest International LLC, represented by VMDA Architects
Fauland Residence DRB130306 Jonathan
Final review of a minor exterior alteration (expansion joint/tile)
1711 Geneva Drive/Lot 5, Matterhorn Village
Applicant: Karl Fauland
Mercresol Residence DRB130307 Warren
Final review of an addition (bedroom, living room)
600 Vail Valley Drive Unit A-17/Unplatted
Applicant: Mercresol Ltd, represented by Beth Levine
Lion Square Lodge East DRB130308 Warren
Final review of changes to approved plans (breezeway ramp)
660 Lionshead Place/Lot 1, Vail Lionshead Filing 1 Addition 1
Applicant: Lion Square Lodge East Owners Association, represented by Melick and Associates
Vail Spa Condominiums DRB130312 Jonathan
Final review of a minor exterior alteration (windows/doors)
710 West Lionshead Circle/Lot 1, Block 2, Vail Lionshead Filing 3
Applicant: Vail Spa Condominiums, represented by KH Web Architects
Rosenbach Residence DRB130313 Jonathan
Final review of a minor exterior alteration (patio)
107 Rockledge Road/Lot 7, Block 7, Vail Village Filing 1
Applicant: Susan and Gary Rosenbach, represented by K.H. Webb Architects
Stancliffe Residence DRB130315 Jonathan
Final review of changes to approved plans (snowmelt, landscaping)
1460 Buffehr Creek Road Unit D/Crossview
Applicant: Tim and Linda Stancliffe, represented by Leah KS Mayer
9/3/2013
Page 4
Deevy Residence DRB130320 Jonathan
Final review of changes to approved plans (driveway material)
736 Forest Road Unit A/Lot 11, Block 1, Vail Village Filing 6
Applicant: Brian and Caryn Deevy, represented by Beth Levine
Stockton Residence DRB130324 Warren
Final review of changes to approved plans (storage, gym)
2470 Bald Mountain Road/Lot 19, Block 2, Vail Village Filing 13
Applicant: Tye and Brielle Stockton, represented by Suman Architects
Vail Golf Course Townhome Unit 26 DRB130325 Tom
Final review of a minor exterior alteration (landscaping)
1610 Sunburst Drive Unit 26 (Golf Course Townhomes)/Lot 1, Sunburst Filing 3
Applicant: Vail Golf Course Townhomes Phase II, represented by Crossroads Reality
Vail Golf Course Townhome Unit 23 DRB130326 Jonathan
Final review of a minor exterior alteration (landscaping)
1610 Sunburst Drive, Unit 23/Lot 1, Sunburst Filing 3
Applicant: Vail Golf Course Townhomes Phase II, represented by Crossroads Reality
Coldwell Banker office DRB130329 Jonathan
Final review of a sign application (business ID sign)
286 Bridge Street/Lots ABC, Block 5A, Vail Village Filing 1
Applicant: 286 Bridge Street Inc, represented by Susie Huxford
Logan Residence DRB130331 Tom T.
Final review of a minor exterior alteration (landscaping)
815 Potato Patch Drive/Lot 2, Block 1, Vail Potato Patch
Applicant: Kent Logan
Kaplan Residence DRB130332 Jonathan
Final review of a minor exterior alteration (deck)
1592 Golf Terrace Unit 55/Unplatted
Applicant: Kaplan Family Partners, represented by Jeff Lutz
Roy Residence DRB130333 Tom T.
Final review of a minor exterior alteration (landscaping)
3956 Lupine Drive Unit E/Lot 4, Block 2, Bighorn Subdivision Addition 1
Applicant: Linda Roy
Teets Residence DRB130341 Jonathan
Final review of a minor exterior alteration (windows)
4792 Bighorn Road/Lot 5, Block 7, Bighorn Subdivision Addition 5
Applicant: Bighorn 4792 LP, represented by Nedbo Construction
1425 Buffehr Creek LLC DRB130342 Jonathan
Final review of a minor exterior alteration (repaint, stone, window)
1425 Buffehr Creek Road/Lot 4, Cliffside
Applicant: 1425 Buffehr Creek LLC, represented by Sharon Cohn
Town of Vail DRB130346 Jonathan
Final review of a minor exterior alteration (disconnect equipment)
1980 South Frontage Road East/Unplatted
Applicant: Eagle River Water and Sanitation District, represented by Jim Boyd
9/3/2013
Page 5
Hoversten Residence DRB130355 Jonathan
Minor Exterior Alteration (Driveway repair – same for same)
2990 Booth Creek Drive/Lot 3, Block 3, Vail Village Filing 11
Applicant: George Shaeffer Construction, represented by Inge Hill
Oldham Residence OTC13-0014 Martin
Final review of a minor exterior alteration (window)
2875 Manns Ranch Road Unit H1/Lot 1, Block 1, Vail Village Filing 13
Applicant: Jane Oldham, represented by Reconstruction Experts
Peterson Residence OTC13-0015 Martin
Final review of a minor exterior alteration (window, skylights)
2875 Manns Ranch Road Unit H1/Lot 1, Block 1, Vail Village Filing 13
Applicant: Eric Peterson, represented by Reconstruction Experts
Stenmark Residence OTC13-0016 Martin
Final review of a minor exterior alteration (windows)
2875 Manns Ranch Road Unit H1/Lot 1, Block 1, Vail Village Filing 13
Applicant: Pam Stenmark, represented by Reconstruction Experts
Dunn/Angelovich Residence DRB130300 Joe
Final review of a minor exterior alteration (landscaping)
725 Forest Road Unit A (East)/Lot 6, Block 2, Vail Village Filing 6
Applicant: Deborah Dunn, represented by Ceres Landscaping
Colmar Residence DRB130301 Joe
Final review of a minor exterior alteration (landscaping)
725 Forest Road Unit B (West )/Lot 6, Block 2, Vail Village Filing 6
Applicant: Joan Maher Colmar LLC, represented by Ceres Landscaping
Homestake at Vail Condominiums DRB130309 Joe
Final review of a minor exterior alteration (repaint)
1081 Vail View Drive and 1136 Sandstone Drive/Lot A6, Block B, Lion’s Ridge Filing 1
Applicant: Homestake at Vail HOA, represented by Elizabeth Bradley
Nields Residence DRB130317 Joe
Final review of a minor exterior alteration (reroof, solar)
767 Potato Patch Drive Unit 3/Lot 34, Block 1, Vail Potato Patch
Applicant: Morgan Nields, represented by Eric Johnson Architect
Friedman Residence DRB130330 Joe
Final review of changes to approved plans (solar PV panels)
1150 Sandstone Drive Unit B/Lot 15, Block A-7, Casolar Vail
Applicant: Kenneth O. Friedman, represented by Pavan Krueger
Ross Residence DRB130337 Joe
Final review of a minor exterior alteration (landscaping)
1297 Vail Valley Drive/Lot 1, Block 3, Vail Valley
Applicant: Gussie Ross
Françoise Residence DRB130343 Joe
Final review of a minor exterior alteration (siding, stone, windows, doors)
2834 Snowberry Drive/Lot 18, Block 9, Vail Intermountain
Applicant: Susan & Reginald Françoise
9/3/2013
Page 6
Santisi Residence DRB130347 Joe
Final review of a minor exterior alteration (bear proof trash enclosure)
2655 Larkspur Lane/Lot 4, Block 2, Vail Intermountain Development Subdivision
Applicant: Michael Santisi
Mullinix Residence DRB130348 Joe
Final review of a minor exterior alteration (reroof)
2745 Bald Mountain Road/Lot 5, Block 1, Vail Village Filing 13
Applicant: Constance Mullinix, represented by The Roofing Company
Gastof Gramshammer DRB130349 Warren
Final review of a minor exterior alteration (reroof)
231 East Gore Creek Drive/Lots E-I, Block 5B, Vail Village Filing 1
Applicant: Gastof Gramshammer, represented by Plath Construction
Writer Residence OTC13-0017 JRM
Final review of a minor exterior alteration (reroof)
1307 Vail Valley Drive/Lot 3, Block 3, Vail Valley Filing 1
Applicant: Diane Writer, represented by Craig Jagger or Horizon Roofing
Tice Residence DRB130350 Tom T
Final review of a minor exterior alteration (landscaping)
252 West Meadow Drive Unit B/Lot 8, Vail Village Filing 2
Applicant: Kevin Tice, represented by Mike Earl of Ceres Landscaping
Corrigan Residence DRB130351 Tom T
Final review of a minor exterior alteration (landscaping)
252 West Meadow Drive Unit A/Lot 8, Vail Village Filing 2
Applicant: Kevin Tice, represented by Mike Earl of Ceres Landscaping
Vail Golf Course Townhomes DRB130325 Tom T
Final review of a minor exterior alteration (landscaping)
1610 Sunburst Drive Unit 26/Lot 1, Sunburst Filing 3
Applicant: Vail Golf Course Townhomes Phase II HOA, represented by Amy VanGoey or Crossroads Realty
Forest Road Development DRB130353 Tom T
Final review of a minor exterior alteration (landscaping)
395 Forest Road/Lot 3B, Block 2, Vail Village Filing 3
Applicant: Forest Road Development, represented by Mike Earl of Ceres Landscaping
Timberfalls Building 4 OTC13-0018 JRM
Final review of a minor exterior alteration (reroof)
4496 Meadow Drive Building 4/Unplatted
Timberfalls Condominium Association, represented by Pete Dillon of Sunny Constructors and Roofing
The applications and information about the proposals are available for public inspection during regular office
hours in the project planner’s office, located at the Town of Vail Community Development Department, 75
South Frontage Road. Please call 479-2138 for information.
Sign language interpretation available upon request with 24 hour notification. Please call 479-2356,
Telephone for the Hearing Impaired, for information.
9/3/2013
Page 1
PLANNING AND ENVIRONMENTAL COMMISSION
August 26, 2013 at 1:00pm
TOWN COUNCIL CHAMBERS / PUBLIC WELCOME
75 S. Frontage Road - Vail, Colorado, 81657
MEMBERS PRESENT MEMBERS ABSENT
Luke Cartin Henry Pratt
Michael Kurz
Pam Hopkins
Bill Pierce
Susan Bird
John Rediker
Site Visit:
1. Sebastian – 16 Vail Road
30 minutes
1. I-70 Interchange and Crossing Study Introduction. A review of past Vail Transportation Master
Planning efforts specifically with regards to improvements to the I-70 Interchanges and a
potential new I-70 underpass.
Presenter: Tom Kassmel, Town Engineer
Tom Kassmel gave a power point presentation summarizing the Vail Transportation Master Plan
and the study that has begun on the proposed Simba Run underpass.
Commissioner Pierce asked Tom Kassmel to elaborate on the selection of the site for the
underpass.
Tom Kassmel explained that it is the one location where both frontage roads are lower in
elevation than the interstate. Additionally, it is approximately located halfway between the Main
Vail and West Vail interchanges.
Commissioner Bird inquired as to the feasibility of the burying of the interstate and any impacts
to the proposed if the interstate was widened (more lanes).
Tom Kassmel explained that if the interstate were buried there would be no need for the
underpass and the plan is anticipating any changes related to widening or mass transit rail.
Commissioner Cartin asked in any thought was given to having interstate access at the new
Simba Run underpass. He further asked about the associated retaining walls with the lowering
of the interstate.
Tom Kassmel discussed the conversation around having access to the interstate and the reason
it was not included. He further discussed the preliminary designs and the associated retaining
walls.
Commissioner Kurz inquired as to where in the process the town was currently involved. He
used a slide from the presentation which showed we were in Phase 1 of Step 1 which is
gathering existing date. When will the public be involved?
Tom Kassmel confirmed that the town was in the initial phase. He spoke to when the public will
be involved.
9/3/2013
Page 2
Jim Lamont, Vail Homeowners Association, spoke the fact that he would put something into the
newsletter to spread the word about the process. He spoke to the long term benefits and the
need to involve the properties that are going to be directly impacted by the underpass. He raised
a concern regarding the widening of the frontage roads and the expanse of asphalt. He
continued by identifying a need to improve the pedestrian circulation from the north and south
sides of the interstate. How will pedestrians be encouraged to use the new underpass? Have
raised above grade pedestrian connections been considered?
Tom Kassmel stated that the level of design and detail will be as seen at the Main Vail
roundabouts with landscaping and medians.
15 minutes
2. A request for the review of a variance from Section 12-6C-6, Setbacks, Vail Town Code, to allow
for the construction of gross residential floor area within the side setback, located at 2785 Bald
Mountain Road/Lot 3, Block 1, Vail Village Filing 13, and setting forth details in regard thereto.
(PEC130023)
Applicant: 2002 Carey Family Trust, represented by Peel/Langenwalter Architects, LLC
Planner: Jonathan Spence
ACTION: Approved with condition(s)
MOTION: Kurz SECOND: Rediker VOTE: 6-0-0
CONDITION(S):
1) Approval of this variance is contingent upon the applicants obtaining Town of
Vail design review approval for this proposal.
Jonathan Spence gave a presentation per the staff memorandum.
Commissioner Kurz asked if the adjacent properties had been notified.
Jonathan Spence stated he had spoken to several neighbors and they expressed their support
for the project.
Kathy Lagenwalter, applicant’s representative, made herself available for any questions. She
added that there was a shared driveway.
Commissioner Hopkins inquired as to snow shed from the proposed addition on to the driveway.
Kathy Lagenwalter described the current situation regarding snow deposits from the existing
deck..
There was no public comment.
45 minutes
3. A request for a recommendation to the Vail Town Council on a major amendment to Special
Development District No. 6, Vail Village Inn, pursuant to Section 12-9A-10, Amendment
Procedures, Vail Town Code, to allow for an addition to an existing dwelling unit, located at 16
Vail Road, (The Sebastian)/Part of Lots M, N, and O, Block 5D, Vail Village Filing 1, and setting
forth details in regard thereto. (PEC130021)
Applicant: AMPH, LLC, represented by Mauriello Planning Group
Planner: Warren Campbell
ACTION: Tabled to September 9, 2013
MOTION: Kurz SECOND: Rediker VOTE: 6-0-0
9/3/2013
Page 3
Warren Campbell outlined the proposal, the history of the SDD and the criteria for approval of
amendments to the SDD. Staff outlined their concerns with the effect of the proposed elevations
on neighboring properties. Concerns include architectural rhythm, the deletion of the
intermediate roof form, and the relationships between building elements. Staff is looking for
feedback on alternatives that might address the applicant’s needs while maintaining this
architectural rhythm and relationship.
Dominic Mauriello, applicant’s representative, introduced several individuals who were in
attendance and would be available should any questions arise pertaining to their expertise. He
gave a brief history of the project including the new ownership’s efforts to revamp the hotel in
order to be successful.
Greg Spencer, with Timbers Resorts, operator of the property, provided examples of the
improvements made to the hotel to make it more successful. He spoke to the fact that the
second floor of the penthouse had no views to Vail Mountain. He continued by describing the
Increased employment, increased art, and increased revenues that have occurred since the
property had been purchased out of bankruptcy. The building physically did not work which is
why it went into bankruptcy. The changes/improvements made to the project have been good
for Vail. The request for the addition is to allow the owners to co-locate multiple families into the
unit.
Dominic Mauriello further described the existing space and the proposal including increase in
GRFA, changes to the building architecture, height, roof forms, elevations, bulk and mass, views
and compliance with the intent of the guidelines.
There was no public comment.
Commissioner Kurz stated that the comments on the ownership, their investments, and the
functionality/successfulness of the hotel were largely irrelevant. He spoke to the changes to the
bulk and mass and the fact that whether or not it can be seen doesn’t really matter.
Improvements due seem generally balanced. Are the proposed changes acceptable or is it just
look too big. The proposal needs to be evaluated on the criteria.
Commission Rediker identified with staff’s concerns. He added that he did not feel there were
significant concerns with bulk and mass.
Commissioner Bird agreed with Commissioners Kurz and Rediker. She stated her concern was
the way the proposal presents itself, particularly on the north elevation with the loss of the
eyebrow dormer.
Commissioner Pierce asked a question about ceiling height on the second floor of the penthouse
unit.
Dominic Mauriello stated that the height of the space where the walls meet the roof were
between 4 and 5 feet and the height of the space at the ridge was 14 feet. He added that they
were proposing to raise the exterior walls two feet and thus the roof ridge the same 2 feet.
Commissioner Cartin asked a question about height and the SDD.
Warren Campbell stated that within an SDD the bulk, mass, and height of the structure(s) was
approved as a part of the development plan. In essence what is constructed is exactly what is
approved. Any change requires either a minor or major amendment to the development plan.
9/3/2013
Page 4
Commissioner Cartin asked about EHU mitigation associated with the proposal.
Warren Campbell stated that there was a inclusionary requirement associated with the proposal
that was approximately $10,000.
Commissioner Cartin asked why the proposal included the conversion of GRFA to common area
for the lodge at the entry of the penthouse.
Dominic stated the reasoning for the layout and clarified the changes in ceiling heights.
Kevin Morley, of Poss Architecture, clarified the changes being made to the entry of the
penthouse which were to create a grander, more pleasant arrival to the unit. Additionally, he
spoke the how the plate heights, wall heights and ridge height were related.
Commissioner Pierce asked about ceiling heights in general. He spoke to the goal of doing the
minimal amount to accomplish the goal of an improved unit. He asked to see the photograph of
the interior of the unit.
Commissioner Hopkins stated that she felt the proposed changes to bulk and mass were difficult
to see. She added that she felt the applicant had done a thoughtful job.
Commissioner Kurz inquired as to the process with regard to the Commission’s and Design
Review Board roles.
Warren Campbell clarified that in a n SDD the bulk, mass, height, setbacks, etc. would be
established by the Commission and the Vail town Council through the adoption of an ordinance.
The Design Review Board will simply be determining materials and details elements. In this
specific case the materials and color will likely match existing.
90 minutes
4. A request for a recommendation to the Vail Town Council on the adoption of the 2013 Gerald R.
Ford Park Master Plan, an assemblage of the 1985 Ford Park Master Plan, the 1997 Ford Park
Management Plan, and the 2012 Ford Park Management Plan Amendment, located at 530, 540,
and 580 South Frontage Road East/Unplatted, and setting forth details in regard thereto.
(PEC130012)
Applicant: Town of Vail
Planner: George Ruther
ACTION: Tabled to September 9, 2013
MOTION: Kurz SECOND: Bird VOTE: 6-0-0
Tom Braun, Braun and Associates, representing the applicant, revisited the discussion had at
the previous meeting. He spoke to the comments that were heard regarding the goals and
objectives.
Commissioner Hopkin’s spoke to her thoughts regarding the desire of many projects to have an
iconic feature. She identified recent projects that all wanted an iconic feature. She does not
believe there should be anything iconic in the park. She felt that no buildings should be seen
from the Frontage Road.
Commissioner Kurz stated he agreed, with the exception of the cultural venue of the
amphitheater.
9/3/2013
Page 5
Commissioner Cartin asked for staff to make sure Art In Public Places (AIPP) was aware of this
effort.
Tom Braun stated that the AIPP was informed and that we would circle back to them with an
update.
Commissioner Bird inquired as to whether or not the athletic fields would be used for parking
again in the future.
George Ruther stated that it was not anticipated as the fields are used more greatly and the
damage that occurred previously would not be acceptable on the fields once reconstructed.
Tom Braun spoke to conversations about future parking beneath the athletic fields. He then
moved forward to the sub-areas and asked for feedback on the included language. He began
with the Parking/Transit Sub-area.
Commissioner Pierce spoke to the restoration of the north bank of the Gore Creek (south of the
parking lot) and how it was addressed.
George Ruther spoke to the previous activities, efforts, and what the Master Plan is drafted to
state about the stream bank on the south side of the easternmost parking lot area that was
formerly used as a snow dump.
Commissioner Pierce spoke to the conversation at the last public hearing regarding the use of
the amphitheater for concerts verses the easternmost parking lot.
Tom Braun spoke to the conversation at the previous public hearing when the capacity of the
amphitheater was identified as approximately 2,400 and there is no heat in the restrooms.
Commissioner Kurz spoke to the fact that concerts on the Ford Park parking lot average 7,500
and up to 10,000 guests.
The Commissioners spoke to the unsightly appearance of the temporary restrooms associated
with the concert on the parking lot and the incorporation of language regarding creating a safe
and quality environment. The acts selected for the venue should be evaluated against the
practicalities of the venue.
Tom Braun next spoke to the Active Recreation Sub-area concepts.
Commissioner Cartin spoke to a need to have the Active Recreation area and the Betty Ford
Alpine Garden north entrance interact and work together. There needs to be a sense of entry for
the gardens on the north side adjacent to the recreation fields.
Tom Braun summarized the comment by describing the landscaped interface between the
amphitheater and the gardens and the adjacent fence for the athletic fields.
Commissioner Cartin stated that the disjointed relationship was his concern (as described by
Tom Braun).
Commissioner Kurz spoke to the need to maintain tennis, however, is the loss of a tennis court
detrimental? Would it create a better arrival to the park? Would it be a good site for the Betty
Ford Alpine Garden education center?
9/3/2013
Page 6
Commissioner Pierce spoke to the creation of a meaningful drop-off area adjacent to the
Frontage Road.
Commissioner Cartin stated his desire to hear from the Vail Recreation District (VRD).
Commissioner Bird spoke to her need to understand the future needs of the VRD.
Tom Braun spoke to the concepts for the Lower Commons Area. In general it was the intent to
allow for no new structures/buildings in this sub-area.
Commissioner Bird inquired as to how the preferred site for the Betty Ford Alpine Gardens
affects this sub-area.
Tom Braun stated that the education center was included in a separate sub-area. He then
covered the Amphitheater and the Betty Ford Alpine Garden sub-areas.
Commissioner Hopkins suggested the placement of the Betty Ford Alpine Garden Education
Center to the east of The Wren backed up to the newly constructed restrooms and storage
building on the west side of the athletic fields.
Commissioner Pierce spoke to the visibility this location would have and the possibility of
creating a drop-off for people and items.
Jim Lamont, inquired as to whether or not there were setbacks within the park for structures.
Tom Braun spoke to the zoning being General Use which does not define a setback, but rather
the development plan is reviewed by the Commission.
Commissioner Cartin spoke to a concept of having the eastern entry to the park off of the
Frontage Road being more prominent. He brought up the idea of overlapping the Betty Ford and
Amphitheater sub-areas to reinforce the concept of a shared, multi-purpose/user area.
Tom Braun highlighted the concepts for the Gore Creek Preservation sub-area.
Commissioner Cartin suggested that this sub-area has potential for improvements for stream
paths and water sports to further the goal of establishing a year round economy.
Commissioner Bird stated that there should be defined access points for water sport users to the
creek.
Commissioner Pierce spoke to potential improvements (landscaping sense of arrival) that could
occur on the pedestrian path from Vail Valley Drive to the amphitheater.
Tom Braun spoke to the concepts contemplated for the Soccer Fields sub-area.
Commissioner Cartin spoke to the benefit of having the covenants for the west end of the soccer
fields addressed in the sub-area concept.
5. Approval of August 12, 2013 minutes
MOTION: Cartin SECOND: Rediker VOTE: 5-0-1 (Bird recused)
6. Information Update
9/3/2013
Page 7
Commissioner Bird stated several concerns with the fact that there were now three trash haulers
in town all with different pick-up days. She stated noise and traffic flow impacts as the primary
concerns. She stated it would be great if they all did trash pick-up on the same day.
The Commissioners discussed how other municipalities choose to contract with a single-hauler,
such as Eagle. It was suggested that this concern could maybe an element of the efforts to
pursue curb-side recycling.
7. Adjournment
MOTION: Kurz SECOND: Cartin VOTE: 6-0-0
The applications and information about the proposals are available for public inspection during
regular office hours at the Town of Vail Community Development Department, 75 South Frontage
Road. The public is invited to attend the project orientation and the site visits that precede the public
hearing in the Town of Vail Community Development Department. Times and order of items are
approximate, subject to change, and cannot be relied upon to determine at what time the Planning
and Environmental Commission will consider an item. Please call (970) 479-2138 for additional
information. Sign language interpretation is available upon request with 24-hour notification. Please
call (970) 479-2356, Telephone for the Hearing Impaired, for information.
Community Development Department
Published August 23, 2013 in the Vail Daily.
9/3/2013
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: September 3, 2013
ITEM/TOPIC: The purpose of this memorandum is to present the Vail Town Council key
findings from the Gore Creek Water Quality Improvement Plan (WQIP), and to discuss policy
implications and preliminary action steps as a result of the Plan’s recommendations. The final
WQIP was completed by Leonard Rice Engineers on August 26, 2013, and may be
downloaded at: https://vail.sharefile.com/d/s31a65f0beca4a5b8
PRESENTER(S): Seth Mason, Eagle River Watershed Council Greg Hall Kristen Bertuglia
ACTION REQUESTED OF COUNCIL: Staff is asking the Town Council at a high policy level
to endorse the general recommendations of the study and have staff engage the Planning and
Environmental Commission and public in providing implementation actions.
BACKGROUND: The Colorado Department of Public Health and Environment (CDPHE),
Water Quality Control Division (WQCD) on December 6, 2012, added the portion of Gore
Creek from Black Gore Creek to the Eagle River (Dowd Junction) to Colorado’s Section 303(d)
list of impaired waters for aquatic life use (provisional). The provisional listing of Gore Creek
means that the cause of impairment is not known.
Gore Creek Water Quality Improvement Plan
In early 2011, Eagle River watershed stakeholders formed the Urban Runoff Group (URG) to
address the problem of biological degradation occurring in streams and rivers within the
urbanized areas of the Eagle River watershed. The threat of listing Gore Creek and other
Eagle River watershed streams on the Clean Water Act’s 303 (d) list for aquatic life use
impairment called to action the focused effort to develop initiatives aimed at identifying the
causes of the biological impacts, and management strategies to protect and improve existing
water quality and biological conditions. The WQIP is the Outcome of the URG’s efforts. URG
funding partners and stakeholders include the Town of Vail (TOV), the Eagle River Water &
Sanitation District, Eagle County, Vail Resorts, Inc., the Colorado Department of
Transportation, the Vail Recreation District, the Town of Avon (TOA), and the Eagle River
Watershed Council.
While no specific pollutant or stressor was found to be the cause of the impairment in Gore
Creek at this time, recommendations for water quality improvement include measures in the
following categores: regulatatory and policy change, education and outreach, site specific
projects, and monitoring programs and future study.
STAFF RECOMMENDATION: Provide staff input and direction regarding the proposed
process and policy direction.
ATTACHMENTS:
Gore Creek Water Quality Improvement Plan Memo
Attachment A -Stormwater BMPS and LID Project Matrix
Attachment B - Riparian Area Projects
Attachment C - C) Current Town water quality improvement actions
Attachment D - WQIP Presentation
9/3/2013
To: Vail Town Council
From: Community Development and Public Works Departments
Date: September 3, 2013
Subject: Gore Creek Water Quality Improvement Plan Completion
I. PURPOSE
The purpose of this memorandum is to present the Vail Town Council key findings from the
Gore Creek Water Quality Improvement Plan (WQIP), and to discuss policy implications and
preliminary action steps as a result of the Plan’s recommendations. The final WQIP was
completed by Leonard Rice Engineers on August 26, 2013, and may be downloaded at:
https://vail.sharefile.com/d/sd773b7f738745c28
II. BACKGROUND
The Colorado Department of Public Health and Environment (CDPHE), Water Quality Control
Division (WQCD) on December 6, 2012, added the portion of Gore Creek from Black Gore
Creek to the Eagle River (Dowd Junction) to Colorado’s Section 303(d) list of impaired waters
for aquatic life use (provisional). The provisional listing of Gore Creek means that the cause of
impairment is not known.
The listing for aquatic life use is based on a new methodology for determining the health of a
river using aquatic macro invertebrate (bugs) population characteristics. Failing bug scores are
indicative of the long-term health of Gore Creek, where poor aquatic life may be a precursor to
the decline of populations such as trout that depend on them.
As part of the Environmental Sustainability Strategic Plan, adopted in 2009, the Vail Town
Council identified protection of the natural environment, particularly Gore Creek, as a top priority
for immediate and future efforts.
Goal #3: Ensure that the natural environment, specifically air and water quality, land use
and habitat are maintained to current or improved levels of biological health.
Objective 1: Maintain Gore Creek watershed as a Gold Medal Fishery, while
working to maintain tributaries. Meet and/or exceed aquatic life standards set by
the state of Colorado through the management of urban stormwater.
Focused on sustainability and the environment, the Town Council reaffirmed its commitment
over the past several years to continuous improvement of environmental practices by promoting
ecosystem protection and a campaign for community awareness and education.
Gore Creek Water Quality Improvement Plan
In early 2011, Eagle River watershed stakeholders formed the Urban Runoff Group
(URG) to address the problem of biological degradation occurring in streams and rivers
within the urbanized areas of the Eagle River watershed. The threat of listing Gore Creek and
other Eagle River watershed streams on the Clean Water Act’s 303 (d) list for aquatic life use
impairment called to action the focused effort to develop initiatives aimed at identifying the
causes of the biological impacts, and management strategies to protect and improve existing 9/3/2013
Town of Vail Page 2
water quality and biological conditions. The WQIP is the Outcome of the URG’s efforts. URG
funding partners and stakeholders include the Town of Vail (TOV), the Eagle River Water &
Sanitation District, Eagle County, Vail Resorts, Inc., the Colorado Department of Transportation,
the Vail Recreation District, the Town of Avon (TOA), and the Eagle River Watershed Council.
WQIP Purpose
The Water Quality Improvement Plan (WQIP) was developed in order to guide the planning and
implementation of measures to improve stream health as indicated by macroinvertebrate (bug)
community metrics. The geographic scope of the WQIP includes Gore Creek from the area near
the confluence of Black Gore Creek to the mouth of Gore Creek, with emphasis on development
of water quality improvement measures for stream reaches through East Vail and Vail Village
above Red Sandstone Creek. The Plan identifies measures and strategies to reduce point and
nonpoint source pollution including, but not limited to, the following:
• Urban drainage Best Management Practices (BMPs)
• Stormwater system BMPs
• Stream habitat and riparian area improvement and protection measures
• Community educational programs and voluntary measures
• Regulatory reform to encourage sustainable land use practices
• Regulatory reform to establish use restrictions regarding pesticides, herbicides and
landscape maintenance practices
WQIP Key Findings
Unfortunately, the extensive WQIP study did not find only one or two sources of pollutants which
could be targeted and addressed to provide improvements to Gore Creek Water Quality.
However, using a combination of field observations, data compilation and analyses, Leonard
Rice Engineers determines that the biological impairment of Gore Creek is caused by the
cumulative impacts of multiple stressors in the following categories:
1) Riparian Buffer/Habitat Degradation
• Loss of riparian habitat and buffer zones
• Landscaping extends to the stream in many locations
• Buildings, roads and other improvements within riparian zone
• Eroding stream banks due to loss of natural soil binding vegetation
• Natural stream banks replaced by riprap walls and slopes
• Stream channelization
2) Impacts of Impervious Cover and Urban Runoff
• Street and parking area drainage piped directly to stream
• Roof drains and subterranean dewatering discharges
3) Pollutants Associated with Land Use Activities and Urban Runoff
• Frequent construction disturbance
• Sediment and traction materials
• Pesticide, herbicide and other chemical use (weed control - lawns and gardens, and
pest control – pine beetle)
• Lawn and garden fertilizer
• Lawn irrigation return flows (fertilizer and herbicides)
• De-icers and road salts
9/3/2013
Town of Vail Page 3
• Trace metals
• Petroleum products
• Illegal dumping
WQIP Recommendations
1) Regulatory measures
a. Adopt a formal Integrated Pest Management Policy
b. Restrict or ban the use of pesticides with known toxicity to aquatic life in areas
close to Gore Creek
c. Establish no-mow zones
d. Establish no-spray zones
i. Develop voluntary or incentive programs to achieve compliance
e. Increase stream setback
f. Adopt low impact design (LID) and green building stormwater infrastructure
design standards
g. Establish more stringent stormwater permitting requirements for development
near stream
h. Ensure aggressive enforcement of existing State and local regulations to
discourage illegal discharges/dumping
2) Education and outreach
a. Inform local agency staff, contractors, developers, property owners of
construction and home best management practices, riparian area importance,
maintenance requirements
b. Inform pesticide applicators of existing policies/recommendations and
requirements for applications near Gore Creek
3) Site specific projects
a. Capital stormwater runoff water quality projects identified in Attachment A, Table
6.5
b. Riparian area/stream tract and bank restoration identified in Attachment B, Table
6.3
i. Town-owned property
ii. Privately owned property
4) Monitoring programs and future studies
a. Continued stormwater monitoring to provide baseline data for infrastructure
improvements and progress
b. Continued shared monitoring and cooperation with the many various
stakeholders
c. Conduct survey of stormwater infrastructure and drainage networks
III. WQIP IMPLEMENTATION PROCESS
The Plan’s recommendations will need further study and refinement in order to move forward
with implementation. The implementation will be in the form of the following:
• Revised Town Codes and regulations regarding development standards (setbacks,
required streambank and riparian restorations during redevelopment and stricter
storm water runoff treatment requirements)
9/3/2013
Town of Vail Page 4
• Restrictions of pesticides, herbicides and landscape maintenance policies and
enforcement near waterways
• Policy regarding funding options for capital expenditure for improving
streambank/riparian zone health, stormwater runoff water quality projects, etc.
• Further design and cost estimates regarding stormwater runoff water quality
improvements
The Plan’s improvement projects are prioritized starting in East Vail then moving west however,
much of the land adjacent to Gore Creek from the East Vail Interchange to the eastern town
boundary is privately owned.
At this time, based on the Town Council’s continued focus on the health of Gore Creek, staff is
asking the Council at a high level policy level to endorse the general recommendations of the
Plan. Staff will then begin to work with the Planning and Environmental Commission and the
public in preparing the needed changes to the various regulations. Staff may return to Council to
obtain further refined policy objectives as the issues, concerns and tradeoffs are debated prior
to recommendations being forwarded to the Town Council for adoption.
Town staff and the various stakeholders have and will continue to implement many of the
recommendations of the study which the Town can control or influence without a change in
regulations. Many of these actions are provided in Attachment C.
During the 2014 Capital/RETT budget discussions, funding of improvements identified in the
Plan will be discussed as well as ongoing and future partnership options.
IV. NEXT STEPS
September 3, 2013 Water Quality Improvement Plan presented to Town Council
September 3, 2013 Vail Town Council endorses the general recommendations of the
plan for further evaluation by the Planning and Environmental
Commission
September-December 2013 Planning and Environmental/Public process to develop revised
regulations to address water quality and stream health
January 2014 Town Council Adopts revised regulations
February-March 2014 Staff prepares Water Quality Improvement Action Plan
V. ACTION REQUESTED
Staff is asking the Town Council at a high policy level to endorse the general recommendations
of the study and have staff engage the Planning and Environmental Commission and public in
providing implementation actions.
VI. STAFF RECOMMENDATION
Provide staff input and direction regarding the proposed process and policy direction.
VII. ATTACHMENTS
A) Stormwater BMPs and LID Project Matrix – Table 6.5
B) Riparian Area Improvements Table 6.3
C) Current Town water quality improvement actions
D) WQIP Slide Presentation
9/3/2013
Attachment A – Stormwater BMPs and LID Project Matrix
9/3/2013
Attachment A – Stormwater BMPs and LID Project Matrix
9/3/2013
2
2
2
2
2
Attachment B – Riparian Area Improvement Projects
9/3/2013
Attachment C
Current Town Water Quality Actions
Public Stream Tract
• October 6, 2009, Town Council adopted a “zero tolerance” policy for allowing illegal
private encroachments on town-owned stream tract lands and instructed Staff to pursue
removal of all encroachments
• Gore Creek stream tract habitat - public sign campaign – summer 2013
• Homeowner education packet/mailings – summer 2012
Public Education
• Newspaper ad campaign – summer 2012/2013
• Public presentations/fly casting workshops on Gore Creek – summer 2012/2013
• Youth education bug program through Camp ECOFun and the Americorps -
Environmental Stewardship Program – summer 2013
• Beaver/ecosystem health workshop – spring 2013
Public Works Projects
• Water Quality vault installation on South Frontage Rd. in partnership with CDOT –
scheduled for the fall of 2013
• Water Quality vault installation on the East Lionshead Circle Streetscape Improvements
in the Fall of 2012.
• Water quality improvements in both phase 1 and phase 1B of Ford Park improvements
including both water quality vaults and wetlands as green infrastructure.
• RAMP funds application for East Vail interchange area water quality improvements. This
application is for $1.14 million total funds ($700,000 RAMP, $440,000 Town of Vail) and
may include detention ponds, water quality vaults, or other improvements.
• Participation in the Urban Runoff Group (URG) process and contribution to the Gore
Creek Water Quality Improvement Plan
• Stormwater infrastructure – ongoing maintenance of outfalls and water quality vaults,
inlets, and street sweeping
Pest and Weed Management
• The Town of Vail Department of Public Works operates two Pest Management
Programs. The Weed Management Program targets invasive plant species, also termed
“noxious weeds,” (required to be mitigated by law), and the Tree Pest Program, targets
insects, such as Mountain Pine Beetle, that are having a negative impact on Town-
owned trees.
9/3/2013
Town of Vail Page 2
• Significant changes have been made in the Town’s application of insecticides over the
past two years in response to water quality concerns, including the elimination of foliar
spraying within 75’ of Gore Creek and its tributaries, and the use of pheromone packs as
a substitute to spraying for mountain pine beetle. Likewise, the Town has been able to
reduce the use of herbicides to approximately 10% of when the Weed Management
Program began in 2007.
• Pesticides and herbicides in TOV programs are always applied according to the product
label, and “the label is the law”.
• The Environmental Protection Agency (EPA) has been testing water samples from Gore
Creek since April of 2013 for the presence of literally hundreds of compounds from
caffeine to 2,4-D. After reviewing some test results, staff has requested that additional
products used in TOV pest management programs be added to the list. Recent tests
show no elevated quantities of any pesticide in Gore Creek. On-going sampling will be
coordinated with storm events and pesticide application times.
Current Regulations
• An erosion control plan using best management practices is required of all site
disturbance
• Development is not permitted in wetlands or in the flood plain without Army Corps of
Engineers approval, and buildings are to be set back from the center line of Gore Creek
by 50 feet
• Stormwater permit is required for all disturbances of more than 0.5 acres
• No development is permitted on Town stream tract without approval
9/3/2013
Gore Creek Water Quality
Improvement Plan
Seth Mason
Eagle River Watershed Council
9/3/2013
Urban Runoff Group Stakeholders Initiative
Town of Vail
Eagle River Watershed Council
ERWSD
Eagle County
Vail Resorts
CDOT
Vail Recreation District
Town of Avon
9/3/2013
“The Primary Purpose of the Gore
Creek WQIP is to define actions needed
to improve biological health in Gore
Creek to achieve attainment of aquatic
life use and to guide the planning and
implementation of those actions”
Purpose Statement
9/3/2013
Approach to Development
•Compilation and synthesis of best
available water chemistry and
macroinvertebrate data
•Compilation and synthesis of best
available scientific studies and literature
•Assessment of potential stressors and
their sources
•Identification of appropriate corrective
actions
9/3/2013
Spatial Scope
9/3/2013
Stressor Identification: Field Surveys and Mapping
0%20%40%60%
123456789101112131415
Upstream
Downstream
% Impervious Cover
Gore Creek % Impervious Cover by Stream Section
9/3/2013
Stressor Identification: Biological Assessment
0
10
20
30
40
50
60
70
80
Preliminary Results – Not for Attribution
Impairment Threshold = 42
Attainment Threshold = 50 d = 2.60
At or above attainment threshold Below attainment threshold
9/3/2013
Stressor Identification: Stormwater Analysis
9/3/2013
Stressor Identification: Water Chemistry Analysis
9/3/2013
Gore Creek Stressors
Riparian zone
degradation
Impacts of
impervious cover &
urban runoff
Pollutants
associated with
land-use activities
9/3/2013
Importance of Riparian Areas
Provides shade, keeps
stream cooler and stunts
algae growth
Stabilize stream banks,
prevents erosion
Slows runoff, prevents
flooding
9/3/2013
Healthy Riparian Buffer
Gore Creek above Black Gore Creek and I-70 9/3/2013
Gore Creek in East Vail
Degraded Riparian Buffer
9/3/2013
Urban Runoff: Impervious Cover
9/3/2013
Urban Runoff: Pollutants and Land Use Effects
9/3/2013
Recommended
Corrective Actions
•Regulatory Measures
•Education and Outreach
•Site Specific Projects
•Monitoring and Studies
9/3/2013
Recommended Corrective Actions: Regulatory Measures
•Integrated Pest Management Plan
•Low Impact Development
•Pesticide use restrictions
•No-mow zones
•Increase stream setback
•Revise stormwater permitting
•Enforce State and local regulations
9/3/2013
•Construction BMPs
•Stormwater maintenance and BMPs
•Riparian area health and importance
•Pesticide application policies and
recommendations
•Home lawn & landscaping BMPs
Recommended Corrective Actions: Education & Outreach
9/3/2013
•Capital stormwater runoff water quality projects
•Riparian area and stream tract restoration
Recommended Corrective Actions: Projects
•Stormwater quality monitoring
•Drainage area mapping
•Continued engagement with water quality monitoring programs
Recommended Corrective Actions: Monitoring
9/3/2013
WQIP Next Steps: Implementation
•Program Prioritization
–Educational Programs
–Regulatory Programs
–Monitoring and maintenance programs
•Project Identification
–Preferred Locations
–Costs vs. benefits
•Implementation Plan Development
–Partnerships/Institutional arrangements
–Funding procurement
9/3/2013
VAIL CIRCA 1998
VAIL CIRCA 1959
Photo: Courtesy of Ken Neubecker
Photo: Courtesy of Ken Neubecker
9/3/2013
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: September 3, 2013
ITEM/TOPIC: Five year capital plan
PRESENTER(S): Kathleen Halloran
ACTION REQUESTED OF COUNCIL: Provide feedback on the five year plan for Capital
Projects Fund and RETT Fund
BACKGROUND: See attached memo
STAFF RECOMMENDATION: Provide input to staff on the five year plan in preparation for
the Town Managers Budget, to be presented on September 17th
ATTACHMENTS:
cap
9/3/2013
TO: Vail Town Council
FROM: Finance Department
DATE: August 29, 2013
SUBJECT: Five-year capital plan
I. SUMMARY
The purpose of this discussion is to review staff’s projections for the next five years for the
Capital Projects Fund and the Real Estate Transfer Tax Fund in preparation for the first reading
of the budget ordinance scheduled for October 1st.
II. DISCUSSION
The summary of spending in the Capital Projects Fund and RETT Fund (including projects
funded by the Vail Reinvestment Authority) on pages 4-8 are organized by functionality of the
project: whether it maintains town assets, enhances town assets, or is a new asset. These
spreadsheets are also color-coded to identify changes from the originally-approved plan. Cost
increases are highlighted in orange, revisions or new requests are highlighted in green,
and items included as placeholders for future determination are highlighted in blue.
Supporting documentation for capital maintenance line items consist of many smaller projects
(such as Facilities Capital Maintenance and Capital Street Maintenance). See the reference
code at the left of the capital project name on the 5-year worksheets, for example C-1. The
code refers to the page number for additional information on that line item.
Capital Projects Fund
Annual revenue for this fund is projected at an average of $11.0 million per year, including $1.0
of federal grants for bridge reconstruction. This revenue stream assumes the same split of sales
tax revenue with 62% going to the General Fund and 38% to the Capital Projects Fund. Annual
capital maintenance costs average $2.9 million per year. This leaves approximately $8.1 million
of cash funding available each year for larger projects such as road reconstruction, parking
improvements, variable message signs, etc. In March of 2010, Council determined that General
Fund reserves are sufficient to cover unforeseen capital items as well as a General Fund
shortfall and additional reserves in other funds are not necessary. The five-year strategic capital
plan presented today results in an ending fund balance of nearly $21.1 million in 2018 before
inclusion of the municipal building project.
Plan revisions/additions:
$50,000 was added in 2014 for the re-finishing of floors at Donovan Pavilion.
9/3/2013
Town of Vail Page 2
$120,000 is requested for 24 additional cameras throughout town relating to special
events such as the 2015 World Alpine Championships. Please see attached memo for
more information.
Software licensing requires an additional $8,000 per year to cover software products
purchased in the past several years. The amount is consistent with what has been paid
in prior years.
$52,000 is requested to install 26 TOV-owned “nodes” to take advantage of the fiber
being given to the town by Crown Castle as they are laying their own fiber connections.
24 of these nodes would service the cameras requested above.
$225,000 for rockfall mitigation on the eastern half of the Timber Ridge property should
redevelopment plans move forward.
The town’s net cost for a Simba Run underpass have been included pending notification
of “RAMP” federal funding awards. The town’s portion of the project would be funded
from the Vail Reinvestment Authority.
Cost estimates of $2.0 million for the Lionshead parking structure entry reconstruction
have been updated based on Council’s recent approval of design plans.
Median construction from the Lionshead parking structure to the Vail Spa has been
included at an estimated $1.0 million.
Neighborhood Road Reconstruction projects were pushed out by one year, with Rockledge
Road (a shared project with the Eagle River Water & Sanitation District) planned for 2015.
Placeholders for future discussion (highlighted in blue on the worksheet) consist of items
requiring additional review by staff but were included for information at this time:
$200,000 is requested to replace a generator at the Vail Village parking structure.
Current power needs are not covered by the 15 year-old equipment. This cost estimate
includes re-landscaping the area and re-wiring.
Staff is researching options for upgraded camera systems on all in-town buses. No cost
estimate is provided at this time.
A proposed relocation of both the town’s computer room and IT staff (consolidating
several locations into one) is estimated at $815,000. The new computer room would be
located underneath the police department where four IT staff currently reside. This was
the location identified during plans for municipal redevelopment and would consolidate
three server rooms into one for better maintenance, cooling and fire protection systems.
While the computer room is underway, the IT staff would relocate temporarily to
Community Development and then permanently relocated to a remodeled area near the
Finance department downstairs (current computer and printer rooms).
Replacement of the emergency communications van is being researched, with an
estimated cost of $350,000. The current “Comm Van” is a re-purposed vehicle with
outdated technology.
RETT Fund
Annual revenue for this fund is projected at an average of $4.3 million per year. Annual capital
maintenance costs average $2.5 million per year. This leaves approximately $1.8 million per
year of cash funding available for larger projects without the utilization of fund balance. The
RETT fund balance is projected to be $1.7 million by the end of 2018.
Plan revisions/additions:
9/3/2013
Town of Vail Page 3
Bike lanes on the north frontage road were moved up by one year (from 2015 to
2014) to coincide with an overlay scheduled by CDOT next year.
Ford Park playground safety improvements were moved up from 2015 to 2014 to
coincide with other Ford Park projects.
$25,000 is requested in 2014 for the Donovan Park master plan to separate the
plan from the Ford Park master plan currently being revised.
$100,000 is requested in 2014 for the re-vegetation of the parking lot slope at
Ford Park.
$262,500 is requested in 2014 to replace/renovate the tennis courts at Booth
Creek Park. The entire park is currently scheduled for redevelopment in 2017.
Placeholders for future discussion (highlighted in blue on the worksheet) consist of items
requiring additional review by staff but were included for information at this time:
Reconstruction of the recreation path from the Library to Lionshead is estimated at $1.1
million and would include a 12 feet wide concrete trail, repairs to eroded culverts at Mill
Creek and stream bank erosion repair (50 feet).
Water quality / storm water improvements have been included at $350,000 to refine the
recommendations from the Water Quality Improvement Plan to be presented to Council.
This project may also be impacted by federal “RAMP” funding.
Improvements to the East Vail interchange in 2018 are estimated at $2.2 million. This
includes the construction of four water quality vaults for water runoff to improve water
quality and to allow landscaping the area, and overall landscape design and
improvements to the interchange area.
Capital maintenance and replacement of assets managed by the Vail Recreation District (VRD)
will be updated during the annual capital meeting with VRD based on the terms of their lease.
The attached capital plan is based on the prior years' maintenance programming and estimates,
although no significant changes are anticipated. Any maintenance items for the Golf Clubhouse
were removed in light of the upcoming reconstruction.
“Unfunded” Project List
This represents projects not currently included in the five-year capital plan, but with potential
funding sources identified. The list has been updated for projects that are now budgeted or
completed.
Please provide staff with feedback regarding prioritization or changes to any projects. As they
are approved and funded/financed, projects will be transferred to the appropriate capital
budget(s).
III. NEXT STEPS
Staff will use Council’s input in developing the Town Manager’s budget (includes General,
Capital, RETT and other funds), which will come before Council for a first look on September
17th and ordinance readings on October 1st and 15th.
9/3/2013
Increased cost Revisions / newly added project
Amended
* Placeholder items for future discusion201320142015201620172018Project Information
RevenueTotal Sales Tax Revenue:20,922,000$ 22,000,000$ 22,660,000$ 23,340,000$ 24,040,000$ 24,761,000$ 5.2% increase from amended 2013 budget, then 3% per year
Sales Tax Split between General Fund & Capital Fund
62/3862/3862/3862/3862/3862/38
Sales Tax - Capital Pro
jects Fund
7,951,000
$ 8,360,000$ 8,610,800$ 8,869,200$ 9,135,200$ 9,409,200$
Use Ta
x
1,000,000
1,000,000 1,200,000 1,236,000 1,273,000 1,311,200
2014 flat with 2013
(does not include Marriott Residences
); 3% annual increase thereafter
Federal Grant Revenue
-
240,000 240,000 544,800 -
2014-2016: Brid
ges at Nu
gget Lane and Brid
ge Rd
Other State Revenue200,000 - - - - - CDOT share of funding for Simba Run Underpass study (50/50 with TOV)
Lease Revenue
192,660
197,295 197,295 197,295 197,295 202,227
Per Vail Commons commercial
(incr. every 5 years
) and residential leases
TRAHC repa
yment
494,466
494,466 494,466 494,466 494,466
Principal and interest on loans to TRAHC
Earnings on Investments and Other
87,295
36,229 53,544 85,597 78,240 95,971
Total Revenue9,748,148 10,327,990 10,796,105 11,427,358 11,178,201 11,513,064
ExpendituresMaintain Town Assets
Bus Shelters 30,000 30,000 30,000 30,000 30,000 30,000 Annual maintenance
C-1Parking Structures665,000 620,000 680,000 675,000 690,000 690,000
2014 - 2018 various repairs including deck topping replacement, expansion joint repairs, ventilation, HVAC, plumbing and other structural repairs
C-2Facilities Capital Maint
enance592,000 491,000 508,000 293,000 255,000 410,500
2014 - 2018 various repairs to town buildings including the upkeep of exterior (roofing, siding surfaces, windows, doors
), interior finishes
(paint, carpet, etc
), and mechanical equipment
(boilers, air handlers, etc
).
Donovan Park Pav
ilion50,000 50,000 720,000 - - -
2015: $400K to change ventilation & improve noise, $270K to replace heating/air system and $50K furniture replacement; Re-finish floors in 2014
Street Light Improvements 50,000 50,000 50,000 50,000 50,000 50,000 New street lights and to refurbish residential lighting
C-3Capital Street Maintenance735,900 981,200 1,215,500 954,800 1,200,100 878,900 On-going maintenance to roads and bridges including asphalt overlays, patching and repairs
Flood Incident repairs148,336 - - - - -
Use $148K of reimbursement from ERWSD collected in 2012 to continue flood repair projecst; Replacement of Bighorn Creek culvert along Spruce Way to coincide with ERWSD relocation of water main infrastructure at same location
Fire Truck Replacement42,426 620,900 - - - - 2014 replace
pumper truck from 1999
Town-wide camera system30,076 130,000 22,000 22,000 22,000 22,000
2014 includes $120K for 24 new cameras in preparation for the 2015's (see attached memo)
plus $10K for annual capital maintenance of 89 cameras already throughout town. 2015 - 2018 includes $22K per year for replacement of cameras and equipment; Recorders cost $7-8K each; cameras range from $800 - $3800 each;
Emergency Operations Center (EOC)29,309 - - - - -
Audio visual, phone and IT equipment for an EOC at the West Vail Fire Station - funded by a NWCOG grant listed above
Audio-Visual capital maintenance40,000 10,000 10,000 10,000 10,000 10,000
2013: $30K for replacement of entire A/V system at Donovan; $10K annual maintenance / replacement of audio-visual equipment in town buildings such as Donovan, Municipal buildin
g, Grand View, LH Welcome Center, etc.
Document Imagin
g
70,000
30,000 30,000 30,000 30,000 30,000
A
nnual maintenance, software licensin
g, and replacement schedule for scanners and servers
Software Licensing48,000 48,000 48,000 48,000 48,000 48,000
Upgrade Microsoft products on all equipment; renew licenses in future; Increased costs from vendors;
$8K per year
increase from original 5 year plan due to additional software products
Hardware Purchases
50,000
50,000 50,000 50,000 50,000 50,000 Scheduled rotation of PCs, printers and servers
Data Center (Computer Rooms
)
15,000
15,000 15,000 15,000 15,000 15,000
Based on annual replacement schedule of securit
y and power s
ystems for 3 computer rooms
Website and e-commerce83,825 12,000 12,000 12,000 12,000 12,000
Internet security & application interfaces; website redevelopment (2013); includes $550/month for web hosting services
Comm Dev ArcGIS System28,000 - - - - -
Web access to town GIS information (similar to County's website GIS product); 2013 expenditure to link the system to laserfiche so customers can access TOV zoning, DRB rules, and for geographic coding; This project is mid-way through implementation: the server and software have already been purchased. This expenditure w
ill finalize the set
up of the s
ystem
Fiber Optics / Cabeling Systems in Buildings56,675 62,000 15,000 15,000 15,000 15,000
2014 requesting $52K to install 26 TOV-owned "nodes" for fiber being laid by Crow
n Castle on our behalf; 24
of these would link to the requested cameras
throughout town
. Cabling / Network Infrastructure; to repair,
maintain & upgrade; Replace cabling in VTC, Public Works and Fire Station 1 in 2013; QMoE fiber ring in 2013 (Fiber to connect our town office locations and prepare for new phone system)
Network up
grades
79,790
40,000 30,000 30,000 30,000 30,000
Computer network s
ystems - replacement c
ycle every 3-5 years; 2013 replacement of switches and routers
Phone S
ystem Infrastructure
185,000
- - - - -
Replace infrastructure for 15-year old phone s
ystem
Business Systems Replacement 627,573 - - - - -
2013 $350K for replacement of Community Development permitting software and $175K for remainder of Finance s
ystem project
Public Safety System 61,000 50,000 50,000 50,000 50,000 50,000
Annual capital maintenance of "County-wide "Computer Aided Dispatch/Records Mgmt System"; includes patrol car and fire truck laptops and software used to push information to TOV and other agencies; TOV portion of annual Intergraph software maintenance
Intergraph upgrade (Public Safety)86,736 - - - - -
TOV portion of upgrade to computer-aided dispatch system; 2013 required upgrade of Oracle applicance relating to the Intergraph s
ystem upgrade
Transit Center Generator 200,000
Replacement of generator at the Vail V
illage transit center; includes re-landscaping and re-wiring.
TOWN OF VAIL 2014 PROPOSED BUDGETSUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCECAPITAL PROJECTS FUND- 4 -
9/3/2013
Increased cost Revisions / newly added project
Amended
* Placeholder items for future discusion201320142015201620172018Project InformationTOWN OF VAIL 2014 PROPOSED BUDGETSUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCECAPITAL PROJECTS FUND
Bus cameras; replacement- - - - - -
Replacement of cameras on in-town buses; May have a more cost effective solution to propose in next presentation to Council, so no estimate provided at this time
Police in-car cameras; replacement
55,000
- - - - -
Up
grade mobile vision cameras in cars purchased 6
years a
go
Police E-ticketing system- 35,000 - - - -
Electronic ticketing system; reduces data entry done by officers to record physical tickets; w
ill interface with Full Court
s
ystem
Total Maintenance3,859,646 3,525,100 3,485,500 2,284,800 2,507,100 2,341,400
Enhancement of Town AssetsCDOT Required parking708,694 218,000 - - - - 2013: Safeway; 2014: Vail V
illage
Computer Room / IT Office Relocation- 815,000 - - - -
Proposed relocation of computer/server room to area below P.D. where several IT staff are located; they would temporarily relocate to the Comm Dev building, then move back into renovated offices in the Finance area (where old server room, printer room and storage resides). This also provides for a new computer room for centralized server housin
g, fire protection and backup
Mobile Emergency Communications / Command Center
-
350,000 - - - - Replacement of emergency communications van; Current van is a re-purposed vehicle with outdated technology
Vail Village Info Booth1,044,568 - - - - - Remodel, including addition of restrooms and guest enhancements
Vail Village Info Booth pull off lane250,000 - - - - -
Pull off lane in front of Vail V
illage info booth for short term parking and to provide an area for an RV or larger vehicle
to pull in for information
Guest Services Enhancements/Wayfinding2,462,726 1,000,000 - - - - Guest Service / Wayfinding enhancements outside of VRA district
Guest Service Enhancements: LH Welcome center
(VRA)
70,000
- - - - -
Guest information improvements town-wide, including pedestrian signage, parking structures, banners at VV & LH and variable messa
ge signs
East Vail Fire Station
-
- - 1,500,000 - -
Renovation of station
Main Vail Fire Station
1,191,597
- - - - - Renovation of station
Energy Enhancements
369,557
- - - - -
Implementation of energy audit enhancements
Neighborhood Road Reconstruction25,000 - 650,000 4,640,000 4,475,000 4,450,000
East Vail roads; $25K for design and $420K in 2015 for shared project with ERWSD on Rockledge Rd; 2015 also includes $200K for planning / design of roadwork (construction in 2016) for Phase I incl. Columbine, Spruce Way/Dr., Streamside, Nugget, Glen Lyon, & W
illow Ct; 2017/2018 for Phase II incl. Meadow Dr./Ln, Juniper,Main Gore, Ute,
Black Bear, Snowshoe & Grouse Ln
Neighborhood Bridge Reconstruction445,889 300,000 300,000 1,000,000 700,000
2013 to finish Matterhorn Bridge (with partial funding from federal grant); Nugget Lane and Bridge Rd bridges design in 2014/2015 and construction in 2016/2017; also partial fundin
g from federal grants.
Parking Entry System / Equipment600,000 - - - -
Replace parking system in both structures (LH parking structure system had been scheduled for replacement in 2006); Better financial reporting and potential to interface with variable message signs and other parking systems across town; Postponed from 2013 to 2014 to co-incide with LH parking entrance improvements because would include the booth attendant stations. Partially reimbursed b
y VRA ($300K
)
Hybrid Bus Battery Replacement
55,000
385,000 - - - -
Scheduled replacement: 1 in 2013; 7 in 2014; Estimated life of 6
years
Replace Buses20,282 45,000 - 3,524,000 - 2,804,400
2014: ADA van for on-call pickups; 2016: 8 buses scheduled for replacement ($440.5K per bus); 2018: 6 buses scheduled for replacement
($467.4K per bus
)
Timber Ridge Legal/Zoning25,000 - - - - - Consultants, legal, etc. related to potential redevlopment project
Timber Ridge Redevelopment- 225,000 - - - -
Estimate for rockfall mitigation and revisions to western half of property such as transit stop, etc. should redevelopment move forward.
Total Enhancements6,668,313 3,938,000 950,000 10,664,000 5,175,000 7,254,400
New AssetsMunicipal Redevelopment30,770 - - - - - 2013 final bills plus
$15K for design of potential relocation of computer room and IT staff offices
Frontage Road improvements (VRA)- - 3,000,000 - - -
Previously in 2014; pushed to 2015; From LH Parking structure to Municipal building to coincide with new LH parking structure entry; funded by VRA (see transfers below)
Simba Run Underpass (VRA)400,000 600,000 1,000,000 2,200,000 2,200,000 -
2013 Feasib
ility study - f
unded by VRA; CDOT sharing 50% of costs (see revenue above); 2014-2017 is the town's
portion of this project assumin
g we are awarded RAMP fundin
g
Welcome Center (VRA)94,536 - - - - - Completion of the project; Funded by the Vail Reinvestment Authority (see Transfers below)
East LionsHead Portal (VRA)463,561 - - - - -
2013 for final b
ills; Remaining items incl
ude landscaping in the spring; repairs to a paver area because holding water;
Funded by the Vail Reinvestment Authorit
y (East LH Circle)
West LionsHead Portal (VRA)129,544 - - - - - Re-appropriation to continue project; Funded by the Vail Reinvestment Authority (Concert Hall Plaza)
Library Remodel (VRA)298,497 - - - - - Re-appropriate to finish project / cover final bills; F
unded by the Vail Reinvestment Authority (see Transfers below)
Lionshead Parking Structure Entry (VRA)200,000 2,000,000 - - - -
Improve entry area into LH parking structure including booth attendant stations prior to 2015 World Championship; 2013 design; 2014 construction. Reimbursed b
y VRA (see transfers below)
Lionshead Medians (VRA)1,000,000
Median construction from LH parking structure to Vail Spa; Council approved design already
Sundial Plaza fountain & surround (VRA)840,568 - - - - - Fountain and park improvements
East LH Circle pathway to Dobson (VRA)- - - 890,000 - -
Improve connection from the E LionsHead bus stop to Dobson
Dobson Plaza (VRA)- - - 1,075,000 - -
Redevelop the center plaza of Dobson for better flow of bus traffic, people traffic (concerts)
Buy-down Program402,118 - - - - - Carry forward program funding - 5 -
9/3/2013
Increased cost Revisions / newly added project
Amended
* Placeholder items for future discusion201320142015201620172018Project InformationTOWN OF VAIL 2014 PROPOSED BUDGETSUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCECAPITAL PROJECTS FUND
Buy-down Program Funded by Pay -in-Lieu600,420 - - - - -
Carry forward current balance of program funding: Housing funded directly by Pay-in-Lieu fees collected from developers
Total New Assets:3,460,014 3,600,000 4,000,000 4,165,000 2,200,000 -
Total Expenditures
13,987,973
11,063,100 8,435,500 17,113,800 9,882,100 9,595,800
Other Financing Sources (Uses)Loan to Timber Rid
ge
(TRAHC)
(8,000,000)
- - - - -
Loan to Timber Rid
ge Affordable Housing Corporation to re-finance debt
Transfer from Vail Reinvestment Authority2,306,706 3,950,000 4,050,000 4,215,000 2,250,000 50,000
2013: Guest S
vcs $570K; Library remodel completion $298K; East LH Portal $463K; West LH Portal $130K; LH Parking Structure entry $200K; Sundial Plaza $841K; Simba Run feasib
ility study $200K; LH Parking Structure annual
capital maintenance $310K
Revenue Over (Under) Expenditures(9,933,119) 3,214,890 6,410,605 (1,471,442) 3,546,101 1,967,264
Beginning Fund Balance17,427,1087,493,98910,708,87917,119,48415,648,04319,194,144Ending Fund Balance7,493,989 10,708,879 17,119,484 15,648,043 19,194,144 21,161,408
- 6 -
9/3/2013
Increased cost Revisions / newly added project
Amended
* Placeholder items for future discusion
201320142015201620172018
RevenueReal Estate Transfer Tax 3,871,000$
3,900,000
4,095,000 4,300,000 4,515,000 4,741,000 Less than 1% increase from 2013 forecasted; Then 5% per year
Golf Course Lease129,426 132,014 134,655 137,348 140,095 142,896
Annual lease payment from Vail Recreation District 2% annual increase -
deposited to "Recreation Enhancement
Account" (accompanying expenditure listed below)
Intergovenmental Revenue20,000 20,000 20,000 20,000 20,000 20,000 $20K Lottery fund proceeds
Project Reimbursements1,165,000 - - - - VRD portion for Golf Course Clubhouse construction
Recreation Amenity Fees10,000 10,000 10,000 10,000 10,000 10,000
Earnings on Investments and Other46,789 35,462 2,833 8,412 18,370 16,006
Total Revenue
5,242,215
4,097,476 4,262,488 4,475,759 4,703,464 4,929,903
ExpendituresMaintain Town Assets
Annual Park and Landsc
ape Maintenance1,373,854 1,409,854 1,438,051 1,466,812 1,496,148 1,526,071 Ongoing path, park and open space maintenance, project mgmt
Management Fee to General Fund (5%)233,550 195,000 204,750 215,000 225,750 237,050 5% of RETT Collections - fee remitted to the General Fund for administration
Tree Maintenance90,000 65,000 65,000 65,000 65,000 65,000
Regular maintenance for tree health within the town (spraying, removing, new trees); scale spraying on town-owned property at approx. $120 per tree; Initiating tree-planting program for lost trees
Forest Health Management207,710 195,000 195,000 195,000 195,000 195,000 Pine beetle mitigation in conjunction w/ forest service; Wildfire prevention measures
Street Furniture Replacement75,000 75,000 - 10,000 25,000 25,000
2013 and 2014 increased requests for bike ra
cks and benches throughout town; also includes annual
replacement or capital repairs
Glen Lyon Bridge- - 150,000 - - - Re-decking of recreation path bridge; too large a project to include in annual rec path captial maintenance
Alpine Garden Support65,620 65,620 66,932 66,932 68,271 68,271 Annual operating support of the Betty Ford Alpine Gardens
Eagle River Watershed Support62,000 62,000 63,240 63,240 64,505 64,505 Annual support of the Eagle River Watershed Council programs
Public Art - Operating94,005 95,885 97,803 99,759 101,754 103,789 Art in Public Places programming
Environmental Sustainability255,657 250,000 250,000 250,000 250,000 250,000 Environmental Sustainability programs
Total Maintenance2,457,396 2,413,359 2,530,776 2,431,743 2,491,428 2,534,686
Enhancement of Town Assets
Rec. Path Capital Maint98,339 104,796 104,837 103,362 111,040 114,371 Capital maintenance of the town's recreation path system
Park / Playground Capital Maintenance89,000 90,500 87,500 82,000 87,500 90,000
Minimal increases across years; Annual maintenance items include projects such as playground surface refurbishing, replacing bear-proof trash cans, painting/staining of play structures, picnic shelter additions/repairs, and fence maintenance
Flood Incident repairs930,832 - - - - - 2012 repairs to culverts, drainage, etc
Donovan Park Master Plan- 25,000 - - - - To separate and update the Donovan Park master plan from the Ford Park master plan
Library Recreation Path Reconstruction- 1,100,000 - - - -
Reconstruction of the recreation path from the Vail Library to Lionshead, including 12 ft wide concrete trail, repairs to eroded culverts at Mill Creek and stream bank erosion repair (50
ft. section)
Streambank/tract mitigation950,000 750,000 - - - -
Pending Eagle River Water District study results; Includes estimates for streambank repairs (from water to bank) and riparian repairs (from bank to land area and revegetation)
Water Quality / Storm Water- 350,000
Would accompany repairs made with streambank/tract mitigation for storm water and culverts
East Vail Interchange Improvements- 2,210,260
Water quality improvements of $431,500 to create 4 "dry" ponds for run off to improve water quality, 4 water quality vaults instead of ponds to allow landscaping the area would cost an incremental $689,000; Landscaping design and construction of the interchange: $1,089,760
Skate Park - temporary- 260,000 - - - -
Replacement of temporary skate park; a permanent site has not been identified. Estimated cost of a permanent site is from $500K - $1.0M; Per Council 8/21/12, move budget for temp. to 2014, with intent of selecting a permanent site in the next two years.
Bike Lanes: N. Ftg Rd1,500,000 - - - -
Moved up to 2014 from 2015 to correspond with CDOT overlay next year
; Bike lane shoulder from Red
Sandstone school to Buffehr Creek
Bike Lanes: S. Ftg Rd688,015 500,000 - - - -
Bike lane shoulders: In 2013 from West Vail roundabout to Matterhorn; 2014 from Matterhorn to Cascade to be done in conjuction with Cascade CDOT parking project
Ford Park Safety Improvements- 304,000 - - - -
Moved up to 2014 to coincide with Ford Park improvements; Ford Park playground built in 2000; improvements were previously scheduled for 2015
Ford Park Portal Improvements- 250,000 - - - -
TOV portion of improvements to six portals into Ford Park; Matching contribution from Vail Valley Foundation; 2013 for design;
Transferred $750K to 2013 Ford Park Fields per Council 8/6/13 ($100K tfd in 2013 and
$650K in 2014)
Ford Park Master Plan50,000 - - - - - Continue revisions to Ford Park Masterplan
Ford Park Parking Lot Slope Revegetation- 100,000 - - - - Re-vegetate the slope down toward the river at the Ford Park parking lotTOWN OF VAIL 2014 PROPOSED BUDGET
SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCEREAL ESTATE TRANSFER TAX - 7 -
9/3/2013
Increased cost Revisions / newly added project
Amended
* Placeholder items for future discusion
201320142015201620172018TOWN OF VAIL 2014 PROPOSED BUDGET
SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCEREAL ESTATE TRANSFER TAX
Booth Creek Playground- 385,250 - - - - Previously in 2012; deferred to 2014
Booth Creek Tennis Courts- 262,500 - - - - Renovate the current tennis courts
Booth Creek Park redevelopment- - - - 1,806,300 - Previously in 2012; deferred to 2017
Donovan Park - - 304,000 - - - 2015 safety improvements to playground / park
Public Art - General program / art388,027 80,000 85,000 85,000 85,000 85,000
To purchase sculptures, artwork, art programs and events; remainder is re-appropriated each year to accumulate enough funds
Public Art - Winterfest58,230 - - - - - Annual Winterfest event; approximate cost of $25K per year; rely on donations
Total Enhancements3,252,443 6,062,046 581,337 270,362 2,089,840 2,499,631
VRD-Managed Facility ProjectsRecreation Enhancement Account129,426 132,014 134,655 137,348 140,095 142,896 Annual rent paid by Vail Recreation District; to be re-invested in asset maintenance
Golf Course - Other 664,417 108,967 20,276 97,498 15,763 311,739 2014 asphalt parking area by storage maintenance building; 2018: Reconstruction of the 11th hole pumphouse
Dobson Ice Arena68,480 14,475 105,721 23,166 254,413 10,300
Refurbishment of wood exterior and landscape improvements; renovate changing rooms and restrooms; 2017 low slope roof, electrical switch gears
Ford Park / Tennis Center Improvements2,768 12,270 69,006 9,785 5,176 6,213 2015 tennis club roof;
Athletic Fields 2,848 15,604 3,764 18,254 - 2014 and 2016: asphalt overlay of parking lot
Gymnastics Center- - - - 44,408 -
2017: Restrooms
Nature Center10,646 - 20,000 65,000 - - 2015: wood siding; 2016 Exterior windows, doors and slope roof
Total VRD-Managed Facility Projects
878,584
283,330 353,422 351,050 459,855 471,148
New AssetsGolf Course Clubhouse (CCF)6,383,739 - - - - -
Re-appropriation to continue project. Total includes (from 2012) $1.15M reimbursement from VRD, allocation of Recreation Enhancement Funds $504K and Conference Center funds of $3.8M (Total project cost estimated at $6.8M)
Ford Park Fields8,838,782 - - - - -
Per council 8/6/13 move up $2.7M from 2014 budget plus use $100K in 2013 and $650K in 2014 from Ford Park Portal Improvements (to help offset the $1.5 shortfall) plus $218K for VVF shared costs
; Re-
appropriated balance plus transfer of $360K from Frontage Road Bike Lanes above for reconstruction of the streamwalk along Ford Park (reducing the slope grade from a max of 17% to a max of 6 - 7%) and transfer of $416K from Ford Park/Tennis budget;
Ford Park Amphitheater1,210,000 - - - - - VVF's portion of Phase I construction and Phase II planning
Public Restrooms368,268 - - - - - Restrooms at lower bench of Ford Park
Total New Assets:16,800,789 - - - - -
Total Expenditures23,389,212 8,758,735 3,465,535 3,053,155 5,041,122 5,505,465
Other Financing Sources (Uses)Transfer from Conf Center Fund6,785,000 - - - - -
Transfer from Conf Center Funds for Golf Clubhouse ($3.8M) and Ford Park Field projects ($3.5M), less $515K transferred in 2011 for planning/design
Lionshead Medians (VRA)Revenue Over (Under) Expenditures(11,361,997) (4,661,259) 796,953 1,422,604 (337,658) (575,563)
Beginning Fund Balance16,427,9665,065,969404,7101,201,6632,624,2672,286,609Ending Fund Balance5,065,969$ 404,710$ 1,201,663$ 2,624,267$ 2,286,609$ 1,711,047$ - 8 -
9/3/2013
Note: Costs are estimates
VRARETT
Capital Projects Fund
DescriptionStatus
Priority IGuest Services Enhancements
√
Included in 5-year Capital Projects Fund
Library Remodel
√
Done
Parking Expansion - LionsHead
$18.1M - $36.2M
Parking Expansion - Ford Park : Structure*
$30.0M - $54.0M
*Council did not support
Parking Expansion - Ford Park : Surface
$9.74M - $18.5M
Includes field work
Parking Expansion - North Frontage Road
Various areasPartially complete
Parking Expansion - South Frontage Road
Includes parking from Cascade to PW Shops *per Council 4/19/11, removed $9.5M
Partially complete
Simba Run Underpass Feasibility Study
√
Included in 5-year Capital Projects Fund
Energy Audit Enhancements
√
Completed
Chamonix Site Development - Housing
$ TBD
Recent estimate: $1.4M; Could be phased (1st phase approx. $880K)
Main Vail Station - major remodel
√
Completed
Priority IIEast Vail Fire Station Remodel
√
Included in 5-year Capital Projects Fund
N. Frontage Rd -East Vail
Turn lanes, bike paths, etc based on town's master plan
Frontage Road - Ford Park
Turn lanes, bike paths, etc based on town's master plan
N. Frontage Rd - West Vail
Turn lanes, bike paths, etc based on town's master plan
Frontage Rd - LionsHead
From Evergreen to EverVail
Main Vail Round-about Major Reconstruction
3,600,000
West Vail Round-about Major Reconstruction
1,000,000
Golf Course Clubhouse
√
* VRD to contribute $1.165M; another $1.5M is already budgeted in RETT; $3.8M proposed use from Conference Center Funds
Budgeted in 2013
LionsHead Park (Sundial Plaza)
√
Budgeted in 2013
LionsHead Information Center Renovation
√
Completed with Welcome Center
LionsHead Parking Structure Enhancements3,500,000
Does not add spaces, but brings remainder of structure up to standards of new transit center and current codes; enhances guest experience; includes heated stairways on east side
Concert Hall Plaza (West Portal)
√
Now included in 5-year VRA budget
Muni Bldg HVAC replace & minor renovations
2,400,000
Replace air handling system and improve air flow; paint, replace carpet, replace ceilings, etc. which may be damaged in construction; move people temporarily;***Per Council 4/19/11, future consideration to potential redevelopment/partnership with VVMC
Priority IIISimba Run Underpass
$6.0 million budgeted in VRA; Grant pending
East LionsHead Circle (East Portal)
√
Now included in 5-year VRA budget
Town Shop Improvements
12,750,000
Municipal Building - complete remodel
$ TBD
Bike path reconstruction near Pedestrian Overpass
175,000
On north end of Pedestrian Overpass
Lighting for Pedestrian Overpass to Red Sandstone
170,000
Add lights on pedestrian path from Red Sandstone to bridge
Newly-identified projects:Flood repairs and improvements
√
Costs estimated at $1.45 millionBudgeted in 2013
Eligible for funding from- 9 -
9/3/2013
Capital Budget - Project Detail
2013
Amended20142015201620172018
Project Name:
Parking Structure Mtce665,000$ 620,000$ 680,000$ 675,000$ 690,000$ 690,000$
Project Code:CMT007
Project Manager:John King
Vail Transportation Center
Concrete and Caulking Repairs20,00030,00030,00030,00030,00030,000
Equipment Replacement25,00030,00030,00030,00030,00030,000
Expansion Joint Replacement30,00030,00030,00025,00025,00025,000
Hot Water Heater
Deck Sealing 250001000030,00030,00030,000
Deck Topping Replacement5,0001500060000
Elevators75,000100001000010,00010,00010,000
Ventilation System Repairs35,00035,00035,00030,00030,00030,000
Flooring10,00010,00025,00010,00010,00010,000
Fire System Replacement25,00025,00025,00025,00025,00025,000
Electrical and Lighting 10,00010,00010,00030,00030,00030,000
Painting and Rust Control20,00020,00020,00020,00020,00020,000
Paint Stripes15,00020,00025,00015,00015,00015,000
HVAC and Plumbing 5,00030,00030,00030,00030,00030,000
Interior Finishes10,00015,00015,00015,00015,00015,000
Locker Replacement
Roofs, Walls, Doors 10,00015,00015,00015,00015,00015,000
Security5,0005,0005,00015,00015,00015,000
Structural Inspection15,00015,000
Structural Repairs10,00020,00020,00020,00020,00020,000
Automatic Doors - Terminal Bld.20,00020,00020,000
Terminal Building10,000 10,000 10,000
Windows5,0005,000 5,000 5,000 5,000 5,000
Vail Information Center15,00015,000 15,000 20,000 20,000 20,000
Ski Museum15,00015,000 15,000 20,000 20,000 20,000
Terminal Building15,00015,000 15,000 20,000 20,000 20,000
Parking Booths10,00045,000 10,000 10,000 10,000 10,000
Lionshead Transportation Center
Expansion Joint Replacement25,00025,00025,00025,00025,00025,000
Concrete Repairs25,00025,00025,00025,00025,00025,000
Equipment replacement30,00015,00010,000 10,000 10,000
Fire system Replacement10,00010,00010,0005,0005,0005,000
Flooring
Electrical and Lighting 30,00030,00030,000
Deck Sealing 5,00010,00010,00010,00010,00010,000
Deck Topping Replacement50,00020,000 50,000
Interior Finishes5,00010,00010,0005,0005,0005,000
Painting and Cleaning25,00025,00025,00030,00030,00030,000
Stripe painting15,00010,00010,00010,00010,00010,000
Roofs, Walls, Doors 15,00010,00010,00020,00020,00020,000
Structural Inspection20,00020,00020,000
Structural Repairs30,000 30,00040,00040,000 40,000 40,000
Snowmelt Stairs
Roofs, Walls, Doors, Windows
Interior Finishes
Subtotal LionsHead280,000 230,000 275,000 270,000270,000270,000
Supplemented Items during the year:
Overhaul electrical system/conduit and
renovate east stairs at LH structure65,000
C-1
9/3/2013
Capital Budget - Project Detail
2013
Amended 20142015201620172018
Project Name:Facilities592,000$ 491,000$ 508,000$ 293,000$ 255,000$ 410,500$
Project Code:CMT005
Project Manager:John King
Community Development building
Stucco patching / painting (10 yrs)
Window repair (10 yrs)
Door replacement
Roof - damage only
Roof replacement (2020)
Interior walls and ceilings (6 yrs)
Interior flooring (13 yrs)
Kitchen update incl. appliances (2018)25,000
Restrooms - remodel
Boilers (2) (2023)
Air handling unit relacement (2023)
Furnace (2023) and expansion tank (2024)
Hot water heater (2020)
Fire Station I (East Vail)
Misc. Repairs5,000 5,000 5,000 5,000 5,000
Stucco patching / painting (10 yrs)
Wood siding clean & paint (5 yrs) ; Replace 201720,000
Window repair (10 yrs)
Door replacement 6,000
Overhead garage doors7,500
Wood decks - rebuild
Facility interior: carpet (15 yrs)
Facility interior: paint (7 yrs)5,000
Hot water heater (2025)
Compressor - replacement3,125
Radiant Heat tube replacement (2022)7,500
Exhaust extraction system replacement (2017)
Generator replacement (2014) enclosure only10,000
Fire Station II (Main Vail)
Stucco patching / painting (10 yrs)
Wood siding clean & paint (5 yrs) ; Replace 20177,990
Wood siding replacement
Window repair (10 yrs)
Door replacement
Overhead garage doors12,500
Sloped roof replacement
Gutters, Downspouts and Heat Trace
Facility interior: carpet (15 yrs)
Facility interior: tile floor
Facility interior: paint (7 yrs)
Hot water heater 1,875 1,875
Radiant Heat tube replacement (2022)
Exhaust extraction system replacement (2023)
Generator replacement (2028)
misc repairs5,000
Fire Station III (West Vail)
Misc. Repairs5,000 5,000 5,000 5,000 5,000 5,000
LibraryMisc. repairs5,000 5,000 5,000 5,000 5,000 5,000
Wood siding clean & paint (5 yrs)
Window repair (10 yrs)
Door replacement (2018)15,000
Metal roofing (2020)
Skylights mtce ; replacement 2022
Facility interior: carpet (12 yrs)
Kitchen (2018)-
Restrooms (2)17,000 17,000
Boiler (1) replacement (2025)40,000
Expansion tank for boiler5,000
Hot water heater (17 yrs)
Air Handling unit (2023)
Air compressor (2021)
Fire panel (2026)
Security system27,500
Lionshead Welcome Center
Misc. Repairs5,000 5,000 5,000 5,000 5,000 10,000
C-2
9/3/2013
Capital Budget - Project Detail
2013
Amended 20142015201620172018
Project Name:Facilities592,000$ 491,000$ 508,000$ 293,000$ 255,000$ 410,500$
Project Code:CMT005
Project Manager:John King
Lionshead Transit Center
Misc. Repairs5,000 5,000 5,000 5,000 5,000 5,000
Police Dept ** Will be adjusted based on plans for Muni redevelopment
Stucco patching / painting (10 yrs)73,190
Wood siding (6 yrs)
Stone Veneer (10 yrs)
Windows and doors.(10 yrs)
Rebuild balconies
Roof (2017)
Gutters and downspouts (2017)
Subsurface concrete parking repairs (8 yrs)
Interior Finishes35,000 46,000 40,000 20,000 20,000 20,000
Interior flooring (13 yrs)10,000
Kitchens (2) one in 2015; second in 20178,000 10,000
Locker rooms and restrooms (16 yrs)
Boiler replacement (3)75,000
Re-tube Boilers (5) (10 yrs)
Circulation pumps (3 yrs)
Expansion tanks (4)12,500
Hot water heaters (2) (17 yrs)
Air Handling units (2)45,000 45,000 25,000
Interior Cooling units (4) (2017)
Parking garage heaters (5)6,875 6,875
Rooftop units (7) (2023)
Exterior Air conditioning units (2) (2027)
Electrical equipment (switch panels) (9) (2026)
Fire panel10,000
Elevator drive and controls 43,750
Elevator cab remodel
Public Works Administration
Damaged sections of heated walkways (8 yrs)2,188
Wood siding clean & paint (5 yrs) 10,810
Window repair (10 yrs)7,344
Roof 80,000
Facility interior: carpet (15 yrs) (2018)25,000
Facility interior: paint (10 yrs)5,512
Kitchen update incl. appliances
Restrooms (2) (15 yrs)
Boiler replacement10,000 10,000
Circulation pump (13 yrs)
Expansion tank (2018)6,500
Hot water heater replacement2,750
Public Works Shop and Bus Barn
Heated concrete slabs - minor mtce (3 yrs)1,250
Heated concrete slabs - replace damage (7 yrs)5,000 35,000
Wood siding clean & paint (5 yrs)
Wood siding 25% replacement (5 yrs) (2021)
Window repair (2020)
Doors: cyclically repl. Locks, weather stipping (3 yrs)15,000
Metal door repair (5 yrs)1,375
Window replacement (25% every 5 yrs)18,375 - - 20,000
Overhead garage door 11' (replace section 25%) (4 yrs)
Overhead garage door 22' (replace section 25%) (4 yrs)35,000 15,000 15,000
Steel doors ( replace section 25%) (7 yrs)
Roofing (replace portion 30%)45,000
Restrooms remodel8,750 8,750
Locker rooms (2018)
Boiler replacement
Expansion tank replacement (2018)7,000
Circulation pumps (3) (5 yrs)28,875
Hot water heater replacement3,125 3,125
Furnace replacement (2 of 9 total)16,376
Radiant Heat tube replacement (5 yrs): Bay62,813 62,813
Radiant Heat tube replacement (5 yrs): Bus barn (2017)
Compressors (2018)5,000
Vehicle service lift replacement (2)20,000
Vehicle paint booth - replace air cleaning unit24,375 24,375
Exhaust extraction system replacement
Fuel level monitor system replacement18,750
Water recycle unit replacement (2017)
Bus Wash Equipment45,000
C-2
9/3/2013
Capital Budget - Project Detail
2013
Amended 20142015201620172018
Project Name:Facilities592,000$ 491,000$ 508,000$ 293,000$ 255,000$ 410,500$
Project Code:CMT005
Project Manager:John King
Fire panel (2021)
Snowmelt Boilers
Annual Maintenance/repairs40,000 40,000 50,000 50,000 50,000 50,000
Lift Stations
Ford Park 80,000
Vail Valley Drive80,000
Ski MuseumMis. Repairs5,000 5,000 5,000 5,000 5,000 5,000
Facility interior: carpet (2018)20,000
Restroom 6,250
Hot water heater replacement (18 yrs)
Air conditioning unit (2022)
Vail Village Info Center
Heated concrete slabs - replace damage (7 yrs)
Stucco patching / painting (10 yrs)43,914
Stone Veneer (6 yrs)
Windows and doors.(10 yrs)
Restroom (15 yrs)
Facility interior: tile repair (10 yrs)
Facility interior: paint (6 yrs)
Transit Offices
Heated concrete slabs - replace damage (7 yrs)3,188
Stucco patching / painting (10 yrs)47,292
Stone Veneer (6 yrs)1,250
Windows and doors.(10 yrs)6,192
Skylights maintenance (10 yrs)24,960
Skylights replacement 25% (7 yrs) (2018)50,000
Facility interior: carpet (13 yrs)
Facility interior: tile repair (10 yrs)1,500
Facility interior: paint (6 yrs)
Restrooms and locker rooms (15 yrs)105,000
Buzzard Park
Stucco patching / painting (10 yrs) (2018)25,000
Wood siding repairs (5 yrs) 25,615
Window repair (10 yrs)
Doors: cyclically repl. Locks, weather stipping (3 yrs)
Railings maintenance (5 yrs)1,800
Railings replacement (2018)30,000
Stairways and landings: wash and seal (4 yrs)2,988
Roof (2023)
Gutters, downspouts and heat trace (2023)
Washers and dryers replacement8,750
Boiler replacement25,000
Expansion tanks (2018)7,000
Circulation pump replacement (7 yrs)1,500
C-2
9/3/2013
Capital Budget - Project Detail 201320142015201620172018
Project Name:Capital Street Mtce735,900$ 981,200$ 1,215,500$ 954,800$ 1,200,100$ 878,900$
Project Code:CMT004
Project Manager:Tom Kassmel
Charlie Turnbull
Description of project:
Streetscape repair60,000 64,000 67,000 70,000 74,000 78,000
Pavement Inspection18,000 - 20,000 - 22,000 -
Data Collection/Intern- - - - - - -
Stripping29,000 32,000 34,000 36,000 38,000 40,000
Crack Seal- - 115,000 - - 132,000
Aspahlt Patching50,000 80,000 53,000 90,000 60,000 102,000
Concrete Repair45,000 64,000 46,000 70,000 52,000 78,000
Guardrail Repair12,000 45,000 13,000 14,000 50,000 16,000
Surface Seal- 380,000 205,000 150,000 135,000
Asphalt Mill & Overlay250,000 - 425,000 655,000 -
Drainage Improvement150,000 110,000 67,000 315,000 74,000 78,000
Storm Water Management55,000 57,000 60,000 63,000 66,000 70,000
Bridge Improvement60,000 60,000 70,000
Sub Total669,000 892,000 1,105,000 868,000 1,091,000 799,000
Contingency (~10%)/Misc.66,900 89,200 110,500 86,800 109,100 79,900.0
Streetscape repairMaintnenace of streetcape areas
Pavement InspectionBi-Annual Surface Pavement Inspection of all the Town Roads. This allows us to montior and evaluate road conditions.
Data Collection/InternCollect and update GPS data inventory(Draiange, Street Lights, Signs, etc…)
StrippingStripe all of the Town roads
Crack SealSeal cracks within all of the town roads. Townwide every 5 years. Spot sealing every year.
Aspahlt PatchingFull depth and skin asphalt patches as needed throughout the town.
Concrete RepairConcrete repair thorughout the town.
Guardrail RepairGuardrail repair throughout the town.
Surface SealSlurry and Chip seals on town roads as part of the towns pavement maintenance program.
Asphalt Mill & OverlayAsphalt mill and overlays on town roads as part of the Town's pavement maintenance program
Drainage ImprovementDrainage Improvement projects throughout the town.
Storm Water ManagementMaintenance of Storm Sewer System, contract cleaning, water quality improvement programs.
Bridge ImprovementMinor Bridge improvements as identified in the biannual bridge inspection reports.
ContingencyUnforseen Capital Street Maintanence issues that come up throughout the year
C-3 9/3/2013
To: Town Council
Stan Zemler, Town Manager
From: Dwight Henninger, Chief of Police
Ron Braden, IT Director
Craig Bettis, Commander
Date: July 29th, 2013
Subject: TOV Camera Update 2014
I. SUMMARY
The Vail Police Department and the Town of Vail CCTV program rely on technology,
enforcement, and engineering to improve the safety of our citizens and guests. The technology
of a well placed public camera system is a crucial piece in crime reduction and event security for
the Town of Vail. Each camera is a force multiplier for public safety and should be looked at as if
it was an extra pair of eyes and ears on the streets to help capture evidence and reduce
criminal activity.
With the upcoming 2015 World Alpine Ski Championships approaching fast and after the
unfortunate incident surrounding the Boston Marathon this past year, the current societal
expectation is that safety is paramount during and around public events. On average in a year,
Vail can host in upwards to 90 Special Events, drawing crowds during one single event close to
30,000 people. Vail has established itself in the international community as a destination resort
year-round and will continue to host larger scale events and activities in the future. During the
2015’s crowd estimates could exceed over 150,000 spectators putting us on the fore front for
international attention and exposing Vail as a prime soft target threat for terrorist and criminal
activities.
All cameras will be Pan Tilt Zoom (PTZ) capable and work with the existing loading and delivery
cameras. The majority of the cameras will be hardwired and mounted to the light poles
throughout both villages. The cameras will be small enough that they will not be intrusive to the
public eye, nor take away from the ambiance of the villages.
Cameras that are set to capture images will be secured through our network and be recoded to
DVR’s for a period of no longer than 90 day’s. The cameras will have the ability to be monitored
during real-time during events in our 911 Communications Center or designated event
command post.
During this past year there are many examples in which cameras in the Village and Lionshead
would have helped Vail Police in solving crimes. The few existing cameras we have in place
now, proved this very point.
9/3/2013
Town of Vail Page 2
In late fall we were able to capture video of a suspect inside the TRC that later led to his capture
in a “Peeping Tom” case on a minor at a Vail home.
In spring, a case was reported by a victim who used social media to vent her frustration about
Vail PD, when she alleged that she was assaulted and thrown down a set of stairs in Lionshead.
If a camera was in the area, we could have immediately pulled the footage and could have
shown that in fact she had fallen due to her level of intoxication. Instead, we spent countless
hours of investigation that lasted several days, leaving the community in fear of a suspect who
did not exist.
II. Camera Recommendations
Vail Village/Golden Peak
Solaris- 4 cameras will capture the Solaris event area where the WASC 2015 Awards Stage will
be located. Also throughout the year, several concerts, USA Cycle Pro and The Mountain
Games have events occurring in this area
Checkpoint- 1 camera facing south towards Solaris and International Bridge
Transportation Center/Bus Plaza- 1 camera facing north towards Bridge and Bus Plaza, 1
camera on the southwest corner top of TRC facing south and 1 camera at the bottom of stairs
towards rock fountain
Slifer Building-1 camera to replace existing hardware facing north
Christy Sports Building-1 camera facing south down Bridge Street
Children’s Park- 1 Camera capturing Wall Street.
Pirate Ship Park- 1 camera capturing walkway towards Golden Peak, this is a major pedestrian
route for 2015’s and The Mountain Games.
Golden Peak- 2 pole cameras capturing path on East Meadow and Mill Creek and one to
capture grass area behind Larkspur
TRC/ East Meadow- 1 camera
Children’s Fountain/ Pepi’s- 2 cameras to cover area around fountain and stairs towards Gore
Creek
*17 cameras total to be installed in Vail Village Area*
Lionshead
Bus Shelter- 1 camera facing west
Arrabelle/Double Diamond- 1 camera on corner of building
Bart and Yeti’s- 1 camera pole
9/3/2013
Town of Vail Page 3
North Face Store/ Vail Bike Tech- 2 cameras to capture walkway and park
Moe’s- 1 camera capture stairs and west end of Lionshead
Concert Hall Plaza- 1 camera to capture bus stop
*7 cameras total to be installed in Lionshead*
Total camera allocation= 24 cameras
III. Cost
$120,000 (Install and Hardware)
9/3/2013
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: September 3, 2013
ITEM/TOPIC: West Slope Principles for the Colorado Water Plan Update
PRESENTER(S): Chuck Ogilby
ATTACHMENTS:
Western Slope Principals
9/3/2013
1
West Slope Principles for the Colorado Water Plan
1. Solutions in the Colorado Water Plan (CWP) to supply water for growth and
development in one part of the state should not over-ride land use plans and
regulations adopted by local governments in the part of the state from which water
will be taken. 1,2,3,4,5,6,7
1.1 No new water supply projects or major changes in operation of existing projects
should be planned unless agreed to by the county, conservancy district, and
conservation district in the area from which water would be diverted. 1,3,5,6,7
1.2 The CWP must take into account pending projects, water supply plans,
comprehensive land use plans, local regulatory authority, water quality plans
(208 Plans), watershed plans, multi-party water agreements and related
documents adopted by local governments in the area from which water would
be taken. 1,2,3,4,5,6,7
1.3 Both the legislative basis and the legal impact of local government regulatory
tools adopted to mitigate impacts of water projects should be recognized and
protected. 3,6,7
1.4 The CWP should never elevate the agricultural interests in one part of the state
over the agricultural interests in another part of the state to meet the demands
of Front Range development. Agriculture is an important segment of the state’s
economy as a whole. Agriculture provides food independence, open space,
wildlife habitat, cultural value, and economic activity wherever it is located.
1.5 Any new supply projects taking water from one area of the state to another
should include funding for “compensatory projects” to serve the area from
which the water is taken. 7
2. The CWP should protect and not threaten the economic, environmental, and social
well-being of the west slope. 1,2,3,5,6
2.1 The cornerstones of the west slope's economy are tourism, recreation,
agriculture, and resource development, all of which are highly dependent upon
water to be successful. The CWP should not facilitate additional diversions that
could threaten the region’s environmental, social and economic well-being. 1,2,3,6
2.2 To educate the public about existing conditions on the west slope, the CWP
should identify the location and amounts of water that are already diverted
every year from the west slope to the east slope, and discuss the historic and
current consequences of those diversions. 1,2,3,6,9
9/3/2013
2
2.3 The state should not facilitate, politically, financially, or legally, any new water
supply projects from the Colorado, Yampa/White or Gunnison River Basins to the
Front Range without the consent of the county, conservancy district, and
conservation district in the basin of origin, and unless impacts are avoided and
mitigation is provided. 1,2,3,6 7
2.4 New supply projects that involve storage on the west slope must make a
significant amount of water available to west slope water uses. New supply
projects that involve storage of west slope water in an east slope storage project
must provide compensatory storage to protect existing and future west slope
water uses, as well as the environmental and non-consumptive needs of the
basin of origin. 7
2.5 The CWP must protect investments in public water and wastewater facilities by
ensuring that costs to upgrade and operate these facilities do not increase
because of Front Range water projects.5
2.6 The CWP must afford recreational in-channel diversions and CWCB instream
flows the same status as other water rights that are protected under Colorado
law. 3,6 Other west slope non-consumptive water needs must be factored into
the CWP.
2.7 Water quality protection efforts of the west slope must be respected and
enhanced by the CWP. 4,5,6
2.8 The historic use of west slope agricultural water rights provides a river flow
regime that is relied upon by all west slope users and must be maintained. 8
3. The CWP should identify a process and requirements for each basin to exhaust
available water supply within its own basin before planning diversions from another
area of the state. 1,2,3,7
3.1 Transmountain diversion water should be re-used to extinction to the extent
allowed by law, before any proposed new supply development focuses on
further west slope water supply. 1,2,3,6,7
3.2 Re-allocation of existing supplies in areas that need more water should be
evaluated (e.g. rotational fallowing, changing to new uses, deficit irrigation).1,3,6,7
3.3 Front range infrastructure and water should be shared to meet future demands
(e.g. WISE). Laws and regulations that improve such sharing should be
considered.
3.4 New Front Range in-basin projects should be pursued to fully utilize in-basin
supplies (e.g. Chatfield Reallocation, SDS, Arkansas Conduit, indirect and direct
9/3/2013
3
re-use, gravel pit storage projects), including maintaining and enhancing existing
storage facilities. The CWP should encourage and facilitate dredging to keep
capacity, and streamline efforts to enlarge storage by dredging when practical.3,6
3.5 The CWP should promote mechanisms to reduce demand through agricultural or
municipal efficiency/conservation, land use and smart growth policies that
further water conservation, and controls on water usage. 3,6,7 Under no
circumstances should agriculture be penalized for switching to more efficient
water use methods.
3.6 The CWP should reject proposals for water to supply new development when
and where there are insufficient water resources available to support them
under all hydrologic conditions without creating risks for other water users. 1,3,6,7
Any new supply projects that rely on diversions from the west slope should be
developed within the existing water rights system and not afforded special
status.
3.7 Front Range areas with present and future projected water shortages should
pursue collectively financing projects that provide water resources to their areas.
4. The CWP should outline mechanisms to mitigate the risk of potential Compact
curtailment of the Colorado River. For example, the CWP should adopt low-risk legal
and hydrologic assumptions related to Colorado’s obligations under the Colorado
River Compact and the Upper Colorado River Basin Compact in order to minimize the
risk of curtailment on existing uses of Colorado River basin water.7
4.1 There is disagreement on how much, if any, additional consumptive use water is
available from the Colorado River. Because of justifiable reliance and financial
investment, existing uses and users should be protected and not put at risk by
new development.
4.2 The facilities and methodologies for protecting existing users from a compact
curtailment, as well as for mitigation, must be in place prior to any new project
or methodology that would take additional water out of the Colorado River
Basin.
4.3 The CWP must disclose that fully developing the state's Colorado River compact
entitlement will increase the chance of a compact curtailment that would impact
existing users.
4.4 New projects in the Colorado River Basin should be supported and approved, if
at all, only on conditions that will allow diversion and storage at times and in
amounts that will not increase the risk of compact curtailment of other post-
Compact water rights.
9/3/2013
4
5. The State should not assume a role as a proponent of a water project until the State
regulatory process has been completed and the project has been agreed to by the
impacted counties, conservancy districts and conservation districts in the area from
which water would be diverted.
The above principles are taken from many sources of earlier water principles around the state. The numbers in the above
principles indicate in which documents a similar principle may be found, including:
1 Colorado 58 Water Principles. In approximately 1999, 58 Colorado Counties, signed onto these Water Principles, which were
passed as a House Resolution as well.
2 Colorado River Water Conservation District Policy Statement: Existing Transmountain Diversions, Adopted July 15, 2008,
readopted July 2011. http://www.crwcd.org/media/uploads/20110719-policies_TMD_Existing_Projects.pdf
3 Colorado River Water Conservation District Policy Statement: Transmountain Diversions, adopted March 16, 2000, revised
and readopted July 2011. http://www.crwcd.org/media/uploads/20110719-policies_TMDs.pdf
4 Colorado River Water Conservation District Policy Statement: Water Quality, adopted July 2010.
http://www.crwcd.org/media/uploads/20100720_policy_water_quality.pdf
5 NWCCOG Water Quality/ Quantity Committee Policies, readopted November 2012.
6 2012 NWCCOG Regional Water Quality Management Plan (208 Plan).
http://nwccog.org/docs/wss/rwqmp_2012/Vol%201_Policy%20Plan%202012%20208%20Plan.pdf
7 Colorado Basin Roundtable Vision Statement (Nov. 2010).
8 Orchard Mesa Check Case, 91CW247, Water Division No. 5.
9 i.e. Senate Document No. 80, Windy Gap Project, Windy Gap Firming Project, Colorado River Cooperative Agreement
9/3/2013
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: September 3, 2013
ITEM/TOPIC: Ken Whitehead, Eagle County's Public Works and Landfill Director, will present
landfill and Materials Recover Facility (MRF) background information on the current recycling
operations and discuss the pros and cons of a single vs. dual stream sorting process.
PRESENTER(S): Ken Whitehead, Eagle County
ACTION REQUESTED OF COUNCIL: No action is requested at this time.
BACKGROUND: In effort to meet the Town of Vail's adopted goal of 25% waste diversion by
2019, the Town has explored implementing a mandatory recycling ordinance, with several
provisions addressing licensing, education, collection, and infrastructure. As part of the
process to create this ordinance, Town staff worked with a Recycling Advisory Committee,
who identified a need to make recycling as convenient and straightforward for residents and
guests as possible. In many communities recycling is collected as a "single stream", meaning
that all recyclable materials may go into one container. Currently, residential recyclables in
Eagle County are collected as a "dual stream", in which paper is collected in one bin, while
commingled materials (glass, aluminum, plastic) is collected in another. Cardboard is not
collected at the curb. Commercial properties may contract for recycle collection in dumpsters
designated for commingled, paper, or cardboard. Pros and cons exist with collecting
recyclables through a single stream process. On one hand, education and collection
processes are straightforward and total recyclables collected often increase by an average of
30%. However, on the other hand, the possibility for additional contamination (in which more
recyclables are landfilled) without advanced recycling sorting equipment exists.
STAFF RECOMMENDATION: Staff requests that the Vail Town Council listen to the
presentation and ask questions pertinent to moving forward with the recycling ordinance.
ATTACHMENTS:
Eagle County Single Stream v Dual Stream White Paper
9/3/2013
1
BOCC Update: June 18, 2013
MRF White Paper on Dual Stream vs. Single Stream
Ken Whitehead, Public Works
Jesse Masten, Solid Waste and Recycling
Issue
The Eagle County Material Recovery Facility (MRF) is a dual stream facility that began operation in
January of 2010 and is located at the County landfill. The construction cost of the MRF was $5.2 million.
Prior to the construction of the MRF, haulers and municipalities had to transport their recyclables to
Denver or Grand Junction (as did Eagle County) for processing. The community at large was very
supportive of the construction of the MRF as a dual stream facility. Currently, there are some
municipalities, vendors, and other entities in the valley that are either converting to single stream
recycling or evaluating the feasibility of the single stream process. Recyclables that are diverted to
single stream processes will reduce the revenue at the Eagle County MRF.
Background
The dual stream process allows for the collection of commingle (plastics, aluminum, tin/steel cans, and
glass) separate from the fiber stream (paper and cardboard). This process was chosen by Eagle County
over single stream since dual stream produces less contamination of the recyclables. This means that
less processed material ends up in the landfill, the County receives more revenue from a cleaner
product, and demand for dual stream material almost always exceeds that of single stream material
(which can be beneficial in market downturns).
In 2013, the budgeted expenditures for the MRF are $825,828 and the budgeted revenue is $573,500.
The projected deficit for the MRF in 2013 is $252,328. If you subtract the recycling center hauling costs
($220,000), the MRF itself is projected to be $32,328 in the red. Please note that the 2013 expenditures
include $100,000 in depreciation, which is not a cash expense, so on a cash basis, minus the hauling, we
are projected to be in the black at the MRF.
Staffing at the MRF currently consists of:
• 1 working supervisor,
• 2 operators,
• 1 part-time employee to maintain and clean up the recycle sites,
• 2 temporary contract laborers (32 hours per week) on the sorting line,
9/3/2013
2
• 4 inmates on the sorting line.
We receive approximately 6,000 tons per year of recyclables through the MRF. The MRF gets top dollar
from the mills and has more outlets for the material because of the lack of contamination from our dual
stream products. Currently, Centennial Recycling is our broker. However, we are at this time
negotiating with Waste Management, Inc. (WMI) on a new broker contract, pending Board approval.
In 2011, the MRF was able to start accepting #3-#7 plastics as opposed to just the #1 and #2 plastics. The
MRF was able to achieve this by utilizing inmates from the County Detention facility, which have been
provided by the Sheriff’s Office since September 6, 2011, and has saved us approximately $120,000 per
year in temporary labor costs.
The MRF rejection rate is approximately 15 percent (i.e. 15 percent of the total tonnage that comes into
the MRF is landfilled). The material landfilled is garbage that has been thrown into the recycle bins.
Discussion
As part of an effort to create a Community Wide Recycling Ordinance to facilitate commercial and
residential recycling, the Town of Vail is investigating the feasibility and efficiency of converting to single
stream collection (primarily for residential, but the goal is to provide convenience and an increase in
recyclables). The Town of Vail represents about 5 percent of the total tons of recyclables that currently
come to the MRF. The Vail Town Council asked their staff to work with Eagle County staff to see if there
is a solution that works well for both entities.
The Eagle County Board of County Commissioners (BOCC) asked County staff to develop a briefing paper
on the pros and cons of dual stream versus single stream recycling. Additionally, at the May 22, 2013
Waste Steering Committee meeting chaired by the Eagle Valley Alliance for Sustainability (EVAS), the
Committee discussed the prospect of Eagle County converting the existing MRF to a single stream
facility.
A list of the pros and cons of using a dual stream process versus using a single stream process at the
Eagle County MRF are included below:
Dual Stream Pros:
• Less contamination of recyclable materials (e.g. the paper does not contaminate the glass, the
paper does not contaminate the aluminum, the glass does not contaminate the paper or
cardboard)
• Less materials landfilled
• Higher price for the commodities due to reduced contamination
• No additional capital cost
• No additional labor cost
• No additional operating cost
9/3/2013
3
• When demand for materials diminishes (like China rejecting plastics #3-7 right now) the MRF will
be able to sell most of its material
• Produces high quality feedstock for the mills
Dual Stream Cons:
• Requires two separate bins at the collection point (one for commingle and one for paper)
• Higher collection costs
• Not as customer friendly
Single Stream Pros:
• Very convenient for the customer (one container)
• Potential to increase recycling rates by up to 30 percent
• Lower collection costs for the hauler
• It is possible that the Eagle County Landfill life would be extended (and also possible that front
range landfills would fill up faster if the single stream contamination rate is high)
• Potential to reduce hauling costs from the recycle centers
Single Stream Cons:
• Higher contamination levels at the MRF
• Higher contamination levels at the mills
• Lower quality materials due to the contamination
• The glass may be too contaminated for Rocky Mountain Bottle to accept it and we may have to
landfill it (or possibly use it for cover material pending CDPHE approval) which would reduce our
recycling rate for the County
• Potential for more material to be landfilled
• Higher facility operating cost (approximately $115,000 per year)
• Requires additional labor for pre-sort (total of $90,000/year for 3 temporary workers)
• Requires expansion of the current MRF building and equipment ($2.5M - $3M) and this would
significantly reduce our unrestricted reserves
• If the Town of Vail goes to single stream but the MRF remains a dual stream facility, the number
of trucks to transport loose recyclables to Denver will increase (it is approximately 100 miles
from Vail to Denver and 300 tons per year of recyclables from Vail would result in about 15 to 20
truck trips per year)
Fiscal Impact
We have developed a preliminary cost analysis of converting the existing dual stream MRF to a single
stream MRF. Currently the dual stream MRF is basically at break-even with approximately $600,000 in
annual revenue off-setting annual operating costs of approximately $600,000. This analysis did not
consider the hauling cost of $220,000 from the recycling centers as this expense will continue unless the
County mandates curbside recycling and closes the recycling centers. In our analysis, we assumed a 30
9/3/2013
4
percent increase in recyclables received at the MRF and a 20 percent decrease in revenue due to
contamination. The result is that converting the existing MRF to a single stream facility will take the
MRF from its current break-even position to an annual deficit of approximately $240,000.
The capital cost will be approximately $2.5 to $3 million (the annual deficit above does not include
$25,000 to $30,000 per year in interest lost by having spent the capital). Staff from the Town of Vail has
suggested the idea of seeking project partners to cost-share in the capital cost to expand the MRF if the
County moved to single stream.
It is currently not possible to accurately calculate the real recycling rate after going to single stream
since we have no data from the mills on their rejection rate (i.e. how much product is landfilled or not
optimally utilized due to contamination). Even if we had this data, it would vary from mill to mill.
Policy Implications
We have reviewed our vulnerability to losing recyclables at the MRF and determined that even if 75
percent of the recyclables were to be diverted elsewhere, with corresponding cuts in operating hours
and expenses, the Solid Waste and Recycling Enterprise Fund would still be in the black (assuming
current tonnages at the landfill). We looked at 75 percent as the worst case scenario since the County
controls the flow of the 25 percent that comes from the recycling centers.
Recommendations
The County should continue to operate a dual stream MRF.
9/3/2013
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: September 3, 2013
ITEM/TOPIC: Information Updates and Attachments:
1) VEAC 081313 Meeting Minutes;
2) July 2013 Sales Tax;
3) August 2013 Revenue Highlights;
4) Betty Ford Alpine Gardens Education Center relocation memorandum;
ATTACHMENTS:
VEAC 081313 Meeting Minutes
July 2013 Sales Tax
August 2013 Revenue Highlights
Betty Ford Way
9/3/2013
Vail Economic Advisory Council (VEAC)
August 13, 2013
MEETING NOTES
• VEAC Members Present:
Rayla Kundolf; Matt Ivy; Michael Kurz; Robin Litt; Paul Wible; Chris Romer; Kim Newbury; Greg
Moffet; Andy Daly; Bob Boselli; Laurie Mullen; Rob Levine
• Others Present:
• TOV Staff Present:
Town Manager Stan Zemler; Finance Director Judy Camp; Economic Development Manager Kelli
McDonald; Acting Town Clerk Tammy Nagel; Town Engineer Tom Kassmel
• Kelli McDonald reminded committee members the Town of Vail will be hosting a community
picnic at Bighorn Park today from 11:30 – 1:00.
• Short Term Goals Update:
1. Hiking Center with Experts: Laurie Mullen stated they were waiting on the Forest Service
regulations for the new activities that Vail Resorts is bringing to the mountain.
2. USFA Meeting re: restrictions: Andy Daly will follow up with the Forest Service.
3. More hiking signs on paths: McDonald reported on the wayfinding meetings with Kristin
Williams, USFS, Suzanne Silverthorn and Greg Hall are going well. The town staff will
present wayfinding contracts to Council at the August 20th council meeting.
4. Protect our natural resources: Michael Kurz stated 60 signs have been installed along
Gore Creek requesting no cutting or spraying natural habitat. Kurz stated homeowners
who are in violation of cutting, spraying, or developing along the stream tract, have been
cited by the town police department to appear before Judge Buck Allen. Kurz also stated
the watershed council report was coming out this week and requested town
environmentalist, Kristen Bertuglia, come and update the committee members on the
findings.
5. Mountain activities open longer: McDonald reported the gondolas will be running through
the weekends of Octoberfest. McDonald also reported on the soft opening of the zipline
and rope course on the mountain. The lines for the gondola and activities were long and
Vail Resorts is working on operations to speed up service.
6. Businesses open longer: Rayla Kundolf, Chris Romer and Bob Boselli will ask lodges for
their booking numbers and get the “Keep Vail Vital” fliers out to businesses to encourage
them to stay open after Labor Day Weekend.
7. Ease of remodel for businesses: Rob Levine stated the feedback he has received is the
process is smooth, easy and great customer service. Kundolf stated she went through
the remodel process and agreed with Levine.
8. Resurrect triangle bus service: McDonald reported it was a matter of funds, but the
county is looking at bus service changes for 2015. Zemler to follow up with ECO Transit.
9. Wellbeing initiatives: Robin Litt and Matt Ivy will joint this group and they will provide an
update at a later meeting.
10. Recycling program core: No update. Greg Moffet stated daily pickups are an issue.
11. More group business: Chris Romer stated summer room nights have increased 25%.
Good momentum.
12. Events – focused and better: Kurz requested a joint meeting with the CSE and VLMD
prior to CSE 2014 allocations. McDonald to schedule this for the September 10 meeting.
13. Viability of Cascade theater space: Kundolf stated a developer has been looking at the
Cascade theater space and estimated purchase price at $17 million.
9/3/2013
Levine asked if the committee members would want to reach out to other resort communities
regarding meeting with State legislators to discuss school calendars starting after Labor Day
weekend. Moffet and Levine will take up that initiative.
Kundolf stated she is concerned about the kids riding their bikes down stairs and going fast on
ramps in the village. Kundolf asked if there should be a dismount zone. Moffet stated council
just had this presented to them and agreed to not have a dismount zone. Moffet suggested a
pump course might assist with those issues. Zemler to look at potential solutions.
• Financial Report:
Judy Camp reviewed the 2013 June Business Review with the committee members. Camp
stated June was a record month, up 5.2%and up 5.6% year to date. Camp stated the report is
posted on the TOV website and can be included with the minutes.
• I-70 Interchange and Crossing Study:
Tom Kassmel, Town Engineer, spoke with committee members bout the Vail Transportation
Master Plan (the “VTMP”) Review and an I-70 Interchange and Crossing Study. Kassmel stated
the VTMP studies existing conditions, anticipated growth and development, improvement
alternatives and recommended plan for traffic, transit, bike ways, recreational paths and parking
specifically with regard to the Frontage Roads, interchanges/intersections. Kassmel reviewed the
current construction projects, the projects that are in the development review process, and the
anticipated future redevelopment projects with the committee members. The recommended
changes and additions to the Main Vail transportation master plan are to include relocating and
the Frontage Road and constructing an underpass at Simba Run with a roundabout intersection
of Frontage Roads and a possible roundabout at East Lionshead Circle. The recommendations
for the West Vail transportation master plan include a possible roundabout or traffic signal on the
North Frontage Road. Kassmel stated he hosted a public open house on August 5, 2013 and
though it had a good turnout he was still looking for public input regarding the recommended
VTMP changes. Kassmel said there has not been a strong objection to the proposed
recommendations, but here has been a concern regarding traffic noise. Grants from Colorado
Department of Transportation (“CDOT”) require construction to be completed by the fall of 2017.
• Town Manager Report:
Zemler provided committee members with an update on the golf course clubhouse and 18th green
litigation. Zemler stated some of the golf course homeowners filed a 106(a) Appeal in Eagle
County Combined courts, appealing the DRB and the PEC decisions. On Friday, August 16th, a
visiting district judge will be conducting a three hour hearing and making a decision on that
appeal.
Zemler informed committee members the Roost Lodge in West Vail will be under redevelopment
next spring. Town Council called the project up at the August 2nd meeting because it’s the first
redevelopment in West Vail. Zemler stated there are no issues and it’s a great, much needed
project.
The Vail Valley Foundation was also on the last council agenda for the Gerald Ford
Amphitheater. The Foundation requested Council to allow them to proceed through the process
with the “social courtyard”. Though council voted in favor, the PEC voted against (4-2) allowing
the Foundation to proceed because there are concerns with the Ford Park master plan.
• Citizen Input:
None
• Other Business:
None
• Next Meeting:
The next meeting is scheduled for Tuesday, September 10, 2013 at The Antlers
9/3/2013
MEMORANDUM
August 28, 2013
To: Vail Town Council
Stan Zemler
Pam Brandmeyer
Judy Camp
From: Sally Lorton
Re: July Sales Tax
I estimate Vail will collect another $93,000 in July sales tax to bring July
collections to $1,657,159. If so, we will be up 15.2% or $218,831 from budget
and up 5.3% or $83,660 from July 2012. This is a record for the month of July
and year to date through July. The previous record for July was in 2012 and year
to date was in 2008. Year to date increased from the record in 2008 by 7%.
9/3/2013
% Change% Change
2013Budgetfromfrom
Month 2003200420052006200720082009201020112012BudgetCollectionsVariance 2012Budget
January1,997,0912,225,8412,275,9672,597,9852,783,3062,976,6552,619,6732,564,3832,795,6882,855,5242,958,1303,143,593185,46310.09%6.27%
February2,111,1632,362,8252,429,3772,527,1302,718,6433,071,6152,588,8892,577,3602,803,1362,994,5802,986,4713,265,186278,7159.04%9.33%
March2,372,942 2,344,1782,785,1012,852,9542,986,4463,327,3042,504,5672,685,0043,143,4183,185,8593,178,6933,647,404468,71114.49%14.75%
April871,468992,157915,5541,280,3241,330,7401,098,9181,235,9411,156,9341,191,6901,183,0871,282,9341,068,077(214,857)-9.72%-16.75%
May428,919411,595458,770449,283545,874622,103516,150421,925473,292487,739546,713560,95514,24215.01%2.61%
June742,755732,113834,913805,362953,017918,061717,233873,765895,951963,143948,5081,014,35265,8445.32%6.94%
July1,075,5321,128,5141,166,1831,255,2431,265,7811,397,8421,121,8601,228,7671,481,3291,573,4991,438,3281,564,159125,831-0.59%8.75%
Total9,599,87010,197,22310,865,86511,768,28112,583,80713,412,49811,304,31311,508,13812,784,50413,243,43113,339,77614,263,726923,9507.70%6.93%
August1,029,446994,445993,9851,055,6141,162,7461,349,7951,068,3911,147,3521,310,4711,380,7101,322,533-100.00%-100.00%
September679,208757,033795,807832,549908,318834,569753,754761,425889,945978,037913,727-100.00%-100.00%
October508,092532,537566,173614,396688,519662,767581,033594,362623,420644,577676,408-100.00%-100.00%
November 591,269623,646713,117799,582747,877719,109651,873701,075788,430825,873790,411-100.00%-100.00%
December2,171,0982,362,0952,549,0322,771,2582,821,8712,652,6282,553,9742,963,7633,184,6452,973,8263,057,145-100.00%-100.00%
Total14,578,98315,466,97916,483,97917,841,68018,913,13819,631,36616,913,33817,676,11519,581,41520,046,45420,100,000
Town of Vail
Sales Tax Worksheet
8/28/2013
9/3/2013
- 1 -
TOWN OF VAIL
REVENUE HIGHLIGHTS
September 1, 2013
Sales Tax
Upon receipt of all sales tax returns, July collections are estimated to be
$1,657,159 up 5.3% from last year and up 15.2% compared to budget. Year to
date collections of $14,356,726 are up 8.4% from last year and up 7.6% from
budget. These budget comparisons do not reflect the most recent increase of
$822,000 to the annual budget projections. After the budget amendment, year to
date sales tax collections are up 1.5% compared to budget. Inflation as
measured by the consumer price index was up 2.0% for July.
Real Estate Transfer Tax (RETT)
RETT collections through August 27th total $2,686,333 down 14.3% from this
time last year. Annual budget for 2013 totals $3,871,000, . Of current collections,
approximately 9.6% is from major redevelopment projects including Manor Vail,
Four Seasons, Ritz Carlton Residences, Solaris, and Lions Square Lodge North.
Collections not related to major redevelopment projects currently total
$2,428,403 up 3.2% from prior year.
Construction Use Tax
Use Tax collections total $820,129 year-to-date compared to an annual budget of
$1.0 million. Construction Use Tax is down nearly 16% from collections this time
last year. 2012 collections totaled $1.2 million.
Summary
Across all funds, year-to-date total revenue of $34.9 million is up 9.3% compared
to budget and up 2.2% from prior year, with increased sales tax collections
helping to offset decreases in RETT and Construction Use Tax.
9/3/2013
September 3, 2013
BETTY FORD ALPINE GARDENS EDUCATION CENTER – West Betty Ford Way Site Evaluation
Martin/Martin performed a preliminary site evaluation of the area south of the existing outfield
retaining walls, west of the basketball court, and north of West Betty Ford Way between the
upper bench and lower bench of Ford Park in Vail, Colorado. The purpose of this study is to
assist the Town of Vail and the Betty Ford Alpine Garden Foundation with their efforts to
determine the opportunities and constraints associated with developing the site to construct a
one-story building with a footprint of approximately 3,000 square feet.
EXECUTIVE SUMMARY
This Executive Summary was prepared from a detailed technical report which includes analysis
of flow rates, capacities, and quantities. (Exhibit C)
Utilities
Water
The existing water main is on the west side of West Betty Ford Way from the building
footprint. The water main does not require relocation and provides a direct connection
for water service adjacent to the proposed site.
The water service to this building may trigger the need to complete the water main loop
from the Ford Park covered bridge to the Gerald R. Ford Amphitheater. Eagle River
Water and Sanitation will be involved in the decision on whether the loop is required to
be completed. If not required at this time, it is likely to be required at some point in the
future as two dead end water main lines are inconsistent with District standards.
The estimated cost to complete the water main line loop is $42,000 - $43,000. The
estimated cost to reconstruct West Betty Ford Way in asphalt is $39,000 - $41,000.
Pavers in this section of West Betty Ford Way have been considered with possible
alternate funding.
Sewer
The existing sanitary sewer line location defines the building envelope closest to the
path. Due to the elevation of the line and need for adequate soil depth, the sanitary
sewer line can not be relocated and must remain in place. It is recommended that a 10’
separation from the building to the sanitary sewer line be maintained; however a 5’
separation could be considered depending upon design and increase the square footage
by 400 sf. The location does provide for direct connection of the sewer service for the
new building. No additional costs are anticipated for the sanitary sewer line..
9/3/2013
Storm Sewer
The existing storm sewer location conflicts with the proposed building. The storm sewer
line can to be rerouted to accommodate a building at this location. The attached Exhibit
A shows the anticipated rerouting through the adjacent pathway. The estimated cost to
reroute the storm sewer line is estimated to be $29,000 - $31,000.
9/3/2013
Electric
The electrical loading calculations were based on a typical visitor center/retail type
facility. The facility requires electric heat since no natural gas service is available in Ford
Park. Electric service can be provided from 2 different locations. Currently a
transformer is located near the new West Restrooms and a panel exists behind the
School House. A secondary electric line for pathway lighting crosses through the site
and can be rerouted at little cost.
The estimated cost to extend electric service from the West Restroom transformer is
$55,000 - $59,000. The estimated cost to extend the service from the School House
panel is $105,000 - $115,000. The difference in costs is due to the distance from each
location and the size of wire required. These cost estimates do not include surface
reconstruction. Although the School House service may be more costly, the
reconstruction costs may be combined with the water main line loop and associated
pathway construction if it determined that is required. The final decision on the service
location should be re-evaluated once the water looping requirement has been
determined.
Telecom
Considering the anticipated use for this building, it is estimated that 4 phone linesare
needed, only 1 is required by the Fire Department. The estimated cost to provide
service at this location is $14,000 - $16,000. The estimated cost to provide fiber optic is
an additional $5,000 - $7,000..
Accessible Route
ADA accessible route options were analyzed from the upper bench to the lower bench. Current
Ford Park improvements to the upper bench provide an accessible route to the top of ROUTE A
and ROUTE B shown in Exhibit B. A recent survey completed by Gore Range Surveying was
used to evaluate possible routes from the upper bench. At the present time, two handicap
accessible parking spaces are provided near the entrance to the Amphitheater and within the
surface parking lot located to the east of the tennis courts.
ROUTE A – This route is the currently defined route for ADA accessibility to the lower bench.
Review of the survey show areas of the route that would need to be modified to meet ADA slope
standards. A more detailed review of the survey would be needed to ensure full ADA
compliance which is not within the scope of this report. Improvements for compliance of this
route may vary from $10,000 - $30,000 depending on the extent of non-compliant aspects of the
route.
ROUTE B – This route is the more direct access to the proposed site. The entire length of this
route would need to be reconstructed to meet ADA standards. Railing would be required for the
length of the route. Estimated cost for reconstruction of these improvements is $60,000 -
$100,000.
ROUTE C – This portion of path access appears to meet ADA standards and would complete
the accessible route from ROUTE A or ROUTE B once upgrades to them have been complete.
This route terminates on the east end at the present location of the two handicap accessible
parking spaces.
9/3/2013
Building Footprint
The building footprint is defined by the sewer line location and the storm relocation, the building
footprint is additionally constrained by the location of the recreation field retaining walls. See
Exhibit A.
The building footprint size can vary with the construction of a shoring wall to support the existing
retaining walls. A building footprint of approximately 3,500 SF can be accommodated if shoring
of the retaining walls is provided. If a shoring wall is not provided, a building footprint of
approximately 2,400 SF is possible. Either building footprint size can be increased by 400 SF if
architectural elements such as roof overhangs do not encroach over the sewer line. The cost
of the shoring wall is estimated to be $45,000 - $55,000.
The building footprint shown on the exhibits are the maximum allowable per the site constraints.
Actual usable footprint may decrease the total square footage depending on programming and
architectural layout.
Architectural Considerations
The first level finish floor elevation of a one-story structure will be defined by it relationship to
West Betty Ford Way. The finished floor elevation of the building is approximately 13’ lower
than the grade adjacent to the outfield wall and 9’ below the playground path. The structure
could be buried on the left and back sides of the building with a green roof. The right side could
be partially exposed depending on the proximity to the playground path and/or additional walls.
The building setback from West Betty Ford way is approximately 15’ - 20’ and could serve as a
small plaza. Location of landscaping or permanent elements in this area shall be placed as not
to disturb the sanitary sewer line and relocated storm sewer within this buffer.
Total Estimated Cost Summary
Main Water Line Loop/Path $81,000 - $84,000
Sanitary Sewer $0
Storm Sewer $29,000 – $31,000
Electric Service $55,000 - $115,000*
Telecom $14,000 - $16,000
Fiber Optic $6,000
ADA Route $10,000 - $100,000
Shoring Wall $ 0 - $55,000*
TOTAL ESTIMATED
COST RANGE $195,000 - $411,000
*Final cost is dependent upon the option selected.
Please note: The estimated costs do not include design or construction administration costs.
Such costs are estimated to be 7% - 12% of the work.
9/3/2013
9/3/2013
9/3/2013
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: September 3, 2013
ITEM/TOPIC: Matters from Mayor, Council and Committee Report:
9/3/2013
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: September 3, 2013
ITEM/TOPIC: Executive Session, pursuant to: 1) C.R.S. §24-6-402(4)(a)(b)(e) - to discuss
the purchase, acquisition, lease, transfer, or sale of property interests; to receive legal advice
on specific legal questions; and to determine positions, develop a strategy and instruct
negotiators, Re: Discussion concerning negotiations regarding Timber Ridge Memorandum of
Understanding and the Ford Amphitheater; 2) C.R.S. §24-6-402(4)(b)(e) - to receive legal
advice on specific legal questions; and to determine positions, develop a strategy and instruct
negotiators, Regarding: update on Vail Golf Course litigation.
PRESENTER(S): Matt Mire
9/3/2013
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: September 3, 2013
ITEM/TOPIC: Adjournment (4:25 p.m.)
NOTE: UPCOMING MEETING START TIMES BELOW (ALL ARE APPROXIMATE DATES
AND TIMES AND SUBJECT TO CHANGE)
--------------------
THE NEXT REGULAR VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BEGIN AT
APPROXIMATELY 12:30 P.M. (or TBD), TUESDAY, SEPTEMBER 3, 2013 IN THE VAIL
TOWN COUNCIL CHAMBERS
FUTURE AGENDA ITEMS:
Ongoing agenda items TBD: DRB/PEC updates - Warren - WS - 15 min.; Information
Updates Attachments: WS - 15 min.; Executive Session items: 30 min.; Consent Agenda: 5
min.; Town Manager Report: 5 min.
FUTURE AGENDA ITEMS:
Adoption of Western Slope Principles for the Colorado Water Plan - ES - 10 min. - 09/17
1st reading of Ord #1 - Charter Split - Matt M - ES - 30 min. - 10/01
EHU Housing Authority - TBD
2015 WAC construction restrictions discussion - George - WS - 30 min. - TBD
VVMC/TOV discussion on MOB - Doris Kirchner, VVMC - ES - 30 min. - TBD
Sister City discussion - TBD
Discussion of future of RSES - TBD
Streaming PEC & DRB - TBD
Vail Village Character Preservation Update - TBD
2015 Expectations/Legacy Piece - TBD
Update on I-70 noise right lane use - TBD
9/3/2013