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HomeMy WebLinkAbout2013-09-03 Agenda and Support Documentation Town Council Work SessionVAIL TOWN COUNCIL WORK SESSION AGENDA VAIL TOWN COUNCIL CHAMBERS 75 S. Frontage Road W. Vail, CO 81657 12:30 P.M., SEPTEMBER 3, 2013 NOTE: Times of items are approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. Public comments on work session item may be solicited by the Town Council. 1. ITEM/TOPIC: DRB/PEC Update (10 min.) PRESENTER(S): Warren Campbell 2. ITEM/TOPIC: The purpose of this memorandum is to present the Vail Town Council key findings from the Gore Creek Water Quality Improvement Plan (WQIP), and to discuss policy implications and preliminary action steps as a result of the Plan’s recommendations. The final WQIP was completed by Leonard Rice Engineers on August 26, 2013, and may be downloaded at: https://vail.sharefile.com/d/s31a65f0beca4a5b8 (60 min) PRESENTER(S): Seth Mason, Eagle River Watershed Council Greg Hall Kristen Bertuglia ACTION REQUESTED OF COUNCIL: Staff is asking the Town Council at a high policy level to endorse the general recommendations of the study and have staff engage the Planning and Environmental Commission and public in providing implementation actions. BACKGROUND: The Colorado Department of Public Health and Environment (CDPHE), Water Quality Control Division (WQCD) on December 6, 2012, added the portion of Gore Creek from Black Gore Creek to the Eagle River (Dowd Junction) to Colorado’s Section 303(d) list of impaired waters for aquatic life use (provisional). The provisional listing of Gore Creek means that the cause of impairment is not known. Gore Creek Water Quality Improvement Plan In early 2011, Eagle River watershed stakeholders formed the Urban Runoff Group (URG) to address the problem of biological degradation occurring in streams and rivers within the urbanized areas of the Eagle River watershed. The threat of listing Gore Creek and other Eagle River watershed streams on the Clean Water Act’s 303 (d) list for aquatic life use impairment called to action the focused effort to develop initiatives aimed at identifying the causes of the biological impacts, and management strategies to protect and improve existing water quality and biological conditions. The WQIP is the Outcome of the URG’s efforts. URG funding partners and stakeholders include the Town of Vail (TOV), the Eagle River Water & Sanitation District, Eagle County, Vail Resorts, Inc., the Colorado Department of Transportation, the Vail Recreation District, the Town of Avon (TOA), and the 9/3/2013 Eagle River Watershed Council. While no specific pollutant or stressor was found to be the cause of the impairment in Gore Creek at this time, recommendations for water quality improvement include measures in the following categores: regulatatory and policy change, education and outreach, site specific projects, and monitoring programs and future study. STAFF RECOMMENDATION: Provide staff input and direction regarding the proposed process and policy direction. 3. ITEM/TOPIC: Five year capital plan (45 min.) PRESENTER(S): Kathleen Halloran ACTION REQUESTED OF COUNCIL: Provide feedback on the five year plan for Capital Projects Fund and RETT Fund BACKGROUND: See attached memo STAFF RECOMMENDATION: Provide input to staff on the five year plan in preparation for the Town Managers Budget, to be presented on September 17th 4. ITEM/TOPIC: West Slope Principles for the Colorado Water Plan Update (20 min. ) PRESENTER(S): Chuck Ogilby 5. ITEM/TOPIC: Ken Whitehead, Eagle County's Public Works and Landfill Director, will present landfill and Materials Recover Facility (MRF) background information on the current recycling operations and discuss the pros and cons of a single vs. dual stream sorting process. (20 min) PRESENTER(S): Ken Whitehead, Eagle County ACTION REQUESTED OF COUNCIL: No action is requested at this time. BACKGROUND: In effort to meet the Town of Vail's adopted goal of 25% waste diversion by 2019, the Town has explored implementing a mandatory recycling ordinance, with several provisions addressing licensing, education, collection, and infrastructure. As part of the process to create this ordinance, Town staff worked with a Recycling Advisory Committee, who identified a need to make recycling as convenient and straightforward for residents and guests as possible. In many communities recycling is collected as a "single stream", meaning that all recyclable materials may go into one container. Currently, residential recyclables in Eagle County are collected as a "dual stream", in which paper is collected in one bin, while commingled materials (glass, aluminum, plastic) is collected in another. Cardboard is not collected at the curb. Commercial properties may contract for recycle collection in dumpsters designated for commingled, paper, or cardboard. Pros and cons exist with collecting recyclables through a single stream process. On one hand, education and collection processes are straightforward and total recyclables collected often increase by an average of 30%. However, on the other hand, the possibility for additional contamination (in which more recyclables are landfilled) without advanced recycling sorting equipment exists. STAFF RECOMMENDATION: Staff requests that the Vail Town Council listen to the presentation and ask questions pertinent to moving forward with the recycling ordinance. 9/3/2013 6. ITEM/TOPIC: Information Updates and Attachments: 1) VEAC 081313 Meeting Minutes; 2) July 2013 Sales Tax; 3) August 2013 Revenue Highlights; 4) Betty Ford Alpine Gardens Education Center relocation memorandum; (5 min. ) 7. ITEM/TOPIC: Matters from Mayor, Council and Committee Report: (15 min. ) 8. ITEM/TOPIC: Executive Session, pursuant to: 1) C.R.S. §24-6-402(4)(a)(b) (e) - to discuss the purchase, acquisition, lease, transfer, or sale of property interests; to receive legal advice on specific legal questions; and to determine positions, develop a strategy and instruct negotiators, Re: Discussion concerning negotiations regarding Timber Ridge Memorandum of Understanding and the Ford Amphitheater; 2) C.R.S. §24-6-402(4)(b)(e) - to receive legal advice on specific legal questions; and to determine positions, develop a strategy and instruct negotiators, Regarding: update on Vail Golf Course litigation. (60 min. ) PRESENTER(S): Matt Mire 9. ITEM/TOPIC: Adjournment (4:25 p.m.) NOTE: UPCOMING MEETING START TIMES BELOW (ALL ARE APPROXIMATE DATES AND TIMES AND SUBJECT TO CHANGE) -------------------- THE NEXT REGULAR VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BEGIN AT APPROXIMATELY 12:30 P.M. (or TBD), TUESDAY, SEPTEMBER 3, 2013 IN THE VAIL TOWN COUNCIL CHAMBERS FUTURE AGENDA ITEMS: Ongoing agenda items TBD: DRB/PEC updates - Warren - WS - 15 min.; Information Updates Attachments: WS - 15 min.; Executive Session items: 30 min.; Consent Agenda: 5 min.; Town Manager Report: 5 min. FUTURE AGENDA ITEMS: Adoption of Western Slope Principles for the Colorado Water Plan - ES - 10 min. - 09/17 1st reading of Ord #1 - Charter Split - Matt M - ES - 30 min. - 10/01 EHU Housing Authority - TBD 2015 WAC construction restrictions discussion - George - WS - 30 min. - TBD VVMC/TOV discussion on MOB - Doris Kirchner, VVMC - ES - 30 min. - TBD Sister City discussion - TBD Discussion of future of RSES - TBD Streaming PEC & DRB - TBD Vail Village Character Preservation Update - TBD 2015 Expectations/Legacy Piece - TBD Update on I-70 noise right lane use - TBD 9/3/2013 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: September 3, 2013 ITEM/TOPIC: DRB/PEC Update PRESENTER(S): Warren Campbell ATTACHMENTS: August 21, 2013 DRB Meeting Results August 26, 2013 PEC Meeting Results 9/3/2013 Page 1 DESIGN REVIEW BOARD AGENDA PUBLIC MEETING August 21, 2013 Council Chambers 75 South Frontage Road West - Vail, Colorado, 81657 MEMBERS PRESENT MEMBERS ABSENT Tom DuBois Andy Forstl Libby Maio Brian Gillette Rollie Kjesbo (arrived at 2:20) PROJECT ORIENTATION 1:00pm SITE VISITS 1. Ruth Residence – 800 Potato Patch Drive, Unit B 2. Rocky Mountain Chocolate Factory – 158 Gore Creek Drive, Unit 132 3. Four Seasons Resort – 1 Vail Road 4. O’Farrill Residence – 44 West Meadow Drive, Unit 6 5. Zekelman Residence – 463 Beaver Dam Road 6. Antlers at Vail – 680 Lionshead Place MAIN AGENDA 3:00pm 1. Zekelman Residence DRB130112 / 15 minutes Warren Final review of new construction (primary/secondary residence) 463 Beaver Dam Road/Lot 5, Block 4, Vail Village Filing 3 Applicant: Alan S. Zekelman Revocable Trust, represented by KH Webb Architects ACTION: Approved with a condition MOTION: Gillette SECOND: Maio VOTE: 3-1-0 (Kjesbo opposed) CONDITION(S): 1) In conjunction with the building permit, the applicant shall revise the plans to depict the joint pattern of the limestone as running bond. 2. Ruth Residence DRB130311/ 10 minutes Warren Final review of changes to approved plans (living/dining) 800 Potato Patch Drive Unit B/Lot 7, Block 1, Potato Patch Applicant: Lisa Ruth, represented by KH Webb Architects ACTION: Approved MOTION: Maio SECOND: Gillette VOTE: 3-0-1 (Kjesbo abstained) 3. Koch Residence DRB130258 / 15 minutes Joe Final review of a minor exterior alteration (rooftop heating/cooling unit) 228 Bridge Street Unit F,G/Lot A, Block 5, Vail Village Filing 1 Applicant: Charles and Elizabeth Koch Real Estate Trust, represented by Roland Boyle ACTION: Approved MOTION: Maio SECOND: Gillette VOTE: 3-0-1 (Kjesbo abstained) 4. Antlers at Vail DRB130285/ 10 minutes Joe Final review of a minor exterior alteration (landscaping) 680 Lionshead Place/Lot 3, Block 2, Vail Lionshead Filing 3 Applicant: Antlers at Vail, represented by Tom Schlader 9/3/2013 Page 2 ACTION: Withdrawn 5. Rocky Mountain Chocolate Factory DRB130297/ 10 minutes Joe Final review of a sign application (awning sign) 158 Gore Creek Drive Unit 132/Lot A, Block 5C, Vail Village Filing 1 Applicant: Four Chocolatiers LLC, represented by Brad Maxwell ACTION: Tabled to September 4, 2013 MOTION: Kjesbo SECOND: Maio VOTE: 4-0-0 6. Four Seasons Resort DRB130310/ 10 minutes Joe Final review of a minor exterior alteration (windows) 1 Vail Road/Lots A-C, Vail Village Filing 2 Applicant: Vail Hotel 09 LLC, represented by David Sorenson ACTION: Table to September 4, 2013 MOTION: Kjesbo SECOND: Gillette VOTE: 4-0-0 7. O’Farrill Residence DRB130314/ 10 minutes Joe Final review of a minor exterior alteration (windows) 44 West Meadow Drive Unit 6/Lot I, Vail Village Filing 2 Applicant: Hilda O’Farrill, represented by Karen Lee-Aldretti ACTION: Table to September 4, 2013 MOTION: Kjesbo SECOND: Maio VOTE: 4-0-0 8. Pitkin Creek Bus Shelter DRB130276 / 15 minutes Jonathan Final review of a minor exterior alteration (restore bus shelter) 3897 Bighorn Road/Unplatted Applicant: Town of Vail, represented by John King ACTION: Table to September 4, 2013 MOTION: Maio SECOND: Kjesbo VOTE: 4-0-0 STAFF APPROVALS Snowflake Trust DRB120520 Warren Final review of a minor exterior alteration (repaint) 3110 Booth Creek Drive Unit A/Lot 9, Block 3, Vail Village Filing 11 Applicant: Snowflake Trust, represented by Greg Hood KC Vail Family Partners LLC Residence DRB130267 Warren Final review of changes to approved plans (retaining walls) 1677 Buffehr Creek Road/Lot 1, Eleni Zneimer Sudbivision Applicant: KC Vail Family Partners LLC, represented by Scott Turnipseed AIA Gerald R. Ford Amphitheater DRB130270 Warren Final review of changes to approved plans (stone veneer) 530 South Frontage Road East/Unplatted (Ford Park) Applicant: Vail Valley Foundation/Town of Vail, represented by Jack Hunn Marshall Residence DRB130294 Jonathan Final review of a Change to Approved Plans (windows, doors, decks) 193 Beaver Dam Road/Lot 38, Block 7, Vail Village Filing 1 Applicant: Hines Marshall Kirkpatrick Residence DRB130295 Warren Final review of changes to approved plans (deck roof) 1462 Greenhill Court/Lot 19, Glen Lyon Applicant: Douglas & Joan Kirkpatrick, represented by Carpentry, Inc. 9/3/2013 Page 3 Sigfusson Residence DRB130296 Jonathan Final review of an addition (kitchen, master bedroom) 1370 Sandstone Drive Unit 14/Lot G-3, Lion’s Ridge Filing 2 Applicant: Andrew Sigfusson, represented by GPSL Architects Horvitz Residence DRB130298 Jonathan Final review of a minor exterior alteration (flagstone steps, patio) 1255 Westhaven Circle Unit A/Lot 45, Glen Lyon Subdivision Applicant: Matthew Horvitz, represented by Elizabeth MacLeod Kuppinger Residence DRB130299 Jonathan Final review of changes to approved plans (railing) 1699 Buffehr Creek Road/Lot 4, Eleni Zneimer Subdivision Applicant: Jordan Kuppinger Bighorn 4792 LP Residence DRB130302 Jonathan Final review of a minor exterior alteration (reroof) 4792 Meadow Lane/Lot 5, Block 7, Bighorn Subdivision 5th Addition Applicant: Bighorn 4792 LP, represented by Nedbo construction Forest International LLC Residence DRB130305 Jonathan Final review of changes to approved plans (patio addition) 45 Forest Road/Lot 33, Block 7, Vail Village Filing 1 Applicant: Forest International LLC, represented by VMDA Architects Fauland Residence DRB130306 Jonathan Final review of a minor exterior alteration (expansion joint/tile) 1711 Geneva Drive/Lot 5, Matterhorn Village Applicant: Karl Fauland Mercresol Residence DRB130307 Warren Final review of an addition (bedroom, living room) 600 Vail Valley Drive Unit A-17/Unplatted Applicant: Mercresol Ltd, represented by Beth Levine Lion Square Lodge East DRB130308 Warren Final review of changes to approved plans (breezeway ramp) 660 Lionshead Place/Lot 1, Vail Lionshead Filing 1 Addition 1 Applicant: Lion Square Lodge East Owners Association, represented by Melick and Associates Vail Spa Condominiums DRB130312 Jonathan Final review of a minor exterior alteration (windows/doors) 710 West Lionshead Circle/Lot 1, Block 2, Vail Lionshead Filing 3 Applicant: Vail Spa Condominiums, represented by KH Web Architects Rosenbach Residence DRB130313 Jonathan Final review of a minor exterior alteration (patio) 107 Rockledge Road/Lot 7, Block 7, Vail Village Filing 1 Applicant: Susan and Gary Rosenbach, represented by K.H. Webb Architects Stancliffe Residence DRB130315 Jonathan Final review of changes to approved plans (snowmelt, landscaping) 1460 Buffehr Creek Road Unit D/Crossview Applicant: Tim and Linda Stancliffe, represented by Leah KS Mayer 9/3/2013 Page 4 Deevy Residence DRB130320 Jonathan Final review of changes to approved plans (driveway material) 736 Forest Road Unit A/Lot 11, Block 1, Vail Village Filing 6 Applicant: Brian and Caryn Deevy, represented by Beth Levine Stockton Residence DRB130324 Warren Final review of changes to approved plans (storage, gym) 2470 Bald Mountain Road/Lot 19, Block 2, Vail Village Filing 13 Applicant: Tye and Brielle Stockton, represented by Suman Architects Vail Golf Course Townhome Unit 26 DRB130325 Tom Final review of a minor exterior alteration (landscaping) 1610 Sunburst Drive Unit 26 (Golf Course Townhomes)/Lot 1, Sunburst Filing 3 Applicant: Vail Golf Course Townhomes Phase II, represented by Crossroads Reality Vail Golf Course Townhome Unit 23 DRB130326 Jonathan Final review of a minor exterior alteration (landscaping) 1610 Sunburst Drive, Unit 23/Lot 1, Sunburst Filing 3 Applicant: Vail Golf Course Townhomes Phase II, represented by Crossroads Reality Coldwell Banker office DRB130329 Jonathan Final review of a sign application (business ID sign) 286 Bridge Street/Lots ABC, Block 5A, Vail Village Filing 1 Applicant: 286 Bridge Street Inc, represented by Susie Huxford Logan Residence DRB130331 Tom T. Final review of a minor exterior alteration (landscaping) 815 Potato Patch Drive/Lot 2, Block 1, Vail Potato Patch Applicant: Kent Logan Kaplan Residence DRB130332 Jonathan Final review of a minor exterior alteration (deck) 1592 Golf Terrace Unit 55/Unplatted Applicant: Kaplan Family Partners, represented by Jeff Lutz Roy Residence DRB130333 Tom T. Final review of a minor exterior alteration (landscaping) 3956 Lupine Drive Unit E/Lot 4, Block 2, Bighorn Subdivision Addition 1 Applicant: Linda Roy Teets Residence DRB130341 Jonathan Final review of a minor exterior alteration (windows) 4792 Bighorn Road/Lot 5, Block 7, Bighorn Subdivision Addition 5 Applicant: Bighorn 4792 LP, represented by Nedbo Construction 1425 Buffehr Creek LLC DRB130342 Jonathan Final review of a minor exterior alteration (repaint, stone, window) 1425 Buffehr Creek Road/Lot 4, Cliffside Applicant: 1425 Buffehr Creek LLC, represented by Sharon Cohn Town of Vail DRB130346 Jonathan Final review of a minor exterior alteration (disconnect equipment) 1980 South Frontage Road East/Unplatted Applicant: Eagle River Water and Sanitation District, represented by Jim Boyd 9/3/2013 Page 5 Hoversten Residence DRB130355 Jonathan Minor Exterior Alteration (Driveway repair – same for same) 2990 Booth Creek Drive/Lot 3, Block 3, Vail Village Filing 11 Applicant: George Shaeffer Construction, represented by Inge Hill Oldham Residence OTC13-0014 Martin Final review of a minor exterior alteration (window) 2875 Manns Ranch Road Unit H1/Lot 1, Block 1, Vail Village Filing 13 Applicant: Jane Oldham, represented by Reconstruction Experts Peterson Residence OTC13-0015 Martin Final review of a minor exterior alteration (window, skylights) 2875 Manns Ranch Road Unit H1/Lot 1, Block 1, Vail Village Filing 13 Applicant: Eric Peterson, represented by Reconstruction Experts Stenmark Residence OTC13-0016 Martin Final review of a minor exterior alteration (windows) 2875 Manns Ranch Road Unit H1/Lot 1, Block 1, Vail Village Filing 13 Applicant: Pam Stenmark, represented by Reconstruction Experts Dunn/Angelovich Residence DRB130300 Joe Final review of a minor exterior alteration (landscaping) 725 Forest Road Unit A (East)/Lot 6, Block 2, Vail Village Filing 6 Applicant: Deborah Dunn, represented by Ceres Landscaping Colmar Residence DRB130301 Joe Final review of a minor exterior alteration (landscaping) 725 Forest Road Unit B (West )/Lot 6, Block 2, Vail Village Filing 6 Applicant: Joan Maher Colmar LLC, represented by Ceres Landscaping Homestake at Vail Condominiums DRB130309 Joe Final review of a minor exterior alteration (repaint) 1081 Vail View Drive and 1136 Sandstone Drive/Lot A6, Block B, Lion’s Ridge Filing 1 Applicant: Homestake at Vail HOA, represented by Elizabeth Bradley Nields Residence DRB130317 Joe Final review of a minor exterior alteration (reroof, solar) 767 Potato Patch Drive Unit 3/Lot 34, Block 1, Vail Potato Patch Applicant: Morgan Nields, represented by Eric Johnson Architect Friedman Residence DRB130330 Joe Final review of changes to approved plans (solar PV panels) 1150 Sandstone Drive Unit B/Lot 15, Block A-7, Casolar Vail Applicant: Kenneth O. Friedman, represented by Pavan Krueger Ross Residence DRB130337 Joe Final review of a minor exterior alteration (landscaping) 1297 Vail Valley Drive/Lot 1, Block 3, Vail Valley Applicant: Gussie Ross Françoise Residence DRB130343 Joe Final review of a minor exterior alteration (siding, stone, windows, doors) 2834 Snowberry Drive/Lot 18, Block 9, Vail Intermountain Applicant: Susan & Reginald Françoise 9/3/2013 Page 6 Santisi Residence DRB130347 Joe Final review of a minor exterior alteration (bear proof trash enclosure) 2655 Larkspur Lane/Lot 4, Block 2, Vail Intermountain Development Subdivision Applicant: Michael Santisi Mullinix Residence DRB130348 Joe Final review of a minor exterior alteration (reroof) 2745 Bald Mountain Road/Lot 5, Block 1, Vail Village Filing 13 Applicant: Constance Mullinix, represented by The Roofing Company Gastof Gramshammer DRB130349 Warren Final review of a minor exterior alteration (reroof) 231 East Gore Creek Drive/Lots E-I, Block 5B, Vail Village Filing 1 Applicant: Gastof Gramshammer, represented by Plath Construction Writer Residence OTC13-0017 JRM Final review of a minor exterior alteration (reroof) 1307 Vail Valley Drive/Lot 3, Block 3, Vail Valley Filing 1 Applicant: Diane Writer, represented by Craig Jagger or Horizon Roofing Tice Residence DRB130350 Tom T Final review of a minor exterior alteration (landscaping) 252 West Meadow Drive Unit B/Lot 8, Vail Village Filing 2 Applicant: Kevin Tice, represented by Mike Earl of Ceres Landscaping Corrigan Residence DRB130351 Tom T Final review of a minor exterior alteration (landscaping) 252 West Meadow Drive Unit A/Lot 8, Vail Village Filing 2 Applicant: Kevin Tice, represented by Mike Earl of Ceres Landscaping Vail Golf Course Townhomes DRB130325 Tom T Final review of a minor exterior alteration (landscaping) 1610 Sunburst Drive Unit 26/Lot 1, Sunburst Filing 3 Applicant: Vail Golf Course Townhomes Phase II HOA, represented by Amy VanGoey or Crossroads Realty Forest Road Development DRB130353 Tom T Final review of a minor exterior alteration (landscaping) 395 Forest Road/Lot 3B, Block 2, Vail Village Filing 3 Applicant: Forest Road Development, represented by Mike Earl of Ceres Landscaping Timberfalls Building 4 OTC13-0018 JRM Final review of a minor exterior alteration (reroof) 4496 Meadow Drive Building 4/Unplatted Timberfalls Condominium Association, represented by Pete Dillon of Sunny Constructors and Roofing The applications and information about the proposals are available for public inspection during regular office hours in the project planner’s office, located at the Town of Vail Community Development Department, 75 South Frontage Road. Please call 479-2138 for information. Sign language interpretation available upon request with 24 hour notification. Please call 479-2356, Telephone for the Hearing Impaired, for information. 9/3/2013 Page 1 PLANNING AND ENVIRONMENTAL COMMISSION August 26, 2013 at 1:00pm TOWN COUNCIL CHAMBERS / PUBLIC WELCOME 75 S. Frontage Road - Vail, Colorado, 81657 MEMBERS PRESENT MEMBERS ABSENT Luke Cartin Henry Pratt Michael Kurz Pam Hopkins Bill Pierce Susan Bird John Rediker Site Visit: 1. Sebastian – 16 Vail Road 30 minutes 1. I-70 Interchange and Crossing Study Introduction. A review of past Vail Transportation Master Planning efforts specifically with regards to improvements to the I-70 Interchanges and a potential new I-70 underpass. Presenter: Tom Kassmel, Town Engineer Tom Kassmel gave a power point presentation summarizing the Vail Transportation Master Plan and the study that has begun on the proposed Simba Run underpass. Commissioner Pierce asked Tom Kassmel to elaborate on the selection of the site for the underpass. Tom Kassmel explained that it is the one location where both frontage roads are lower in elevation than the interstate. Additionally, it is approximately located halfway between the Main Vail and West Vail interchanges. Commissioner Bird inquired as to the feasibility of the burying of the interstate and any impacts to the proposed if the interstate was widened (more lanes). Tom Kassmel explained that if the interstate were buried there would be no need for the underpass and the plan is anticipating any changes related to widening or mass transit rail. Commissioner Cartin asked in any thought was given to having interstate access at the new Simba Run underpass. He further asked about the associated retaining walls with the lowering of the interstate. Tom Kassmel discussed the conversation around having access to the interstate and the reason it was not included. He further discussed the preliminary designs and the associated retaining walls. Commissioner Kurz inquired as to where in the process the town was currently involved. He used a slide from the presentation which showed we were in Phase 1 of Step 1 which is gathering existing date. When will the public be involved? Tom Kassmel confirmed that the town was in the initial phase. He spoke to when the public will be involved. 9/3/2013 Page 2 Jim Lamont, Vail Homeowners Association, spoke the fact that he would put something into the newsletter to spread the word about the process. He spoke to the long term benefits and the need to involve the properties that are going to be directly impacted by the underpass. He raised a concern regarding the widening of the frontage roads and the expanse of asphalt. He continued by identifying a need to improve the pedestrian circulation from the north and south sides of the interstate. How will pedestrians be encouraged to use the new underpass? Have raised above grade pedestrian connections been considered? Tom Kassmel stated that the level of design and detail will be as seen at the Main Vail roundabouts with landscaping and medians. 15 minutes 2. A request for the review of a variance from Section 12-6C-6, Setbacks, Vail Town Code, to allow for the construction of gross residential floor area within the side setback, located at 2785 Bald Mountain Road/Lot 3, Block 1, Vail Village Filing 13, and setting forth details in regard thereto. (PEC130023) Applicant: 2002 Carey Family Trust, represented by Peel/Langenwalter Architects, LLC Planner: Jonathan Spence ACTION: Approved with condition(s) MOTION: Kurz SECOND: Rediker VOTE: 6-0-0 CONDITION(S): 1) Approval of this variance is contingent upon the applicants obtaining Town of Vail design review approval for this proposal. Jonathan Spence gave a presentation per the staff memorandum. Commissioner Kurz asked if the adjacent properties had been notified. Jonathan Spence stated he had spoken to several neighbors and they expressed their support for the project. Kathy Lagenwalter, applicant’s representative, made herself available for any questions. She added that there was a shared driveway. Commissioner Hopkins inquired as to snow shed from the proposed addition on to the driveway. Kathy Lagenwalter described the current situation regarding snow deposits from the existing deck.. There was no public comment. 45 minutes 3. A request for a recommendation to the Vail Town Council on a major amendment to Special Development District No. 6, Vail Village Inn, pursuant to Section 12-9A-10, Amendment Procedures, Vail Town Code, to allow for an addition to an existing dwelling unit, located at 16 Vail Road, (The Sebastian)/Part of Lots M, N, and O, Block 5D, Vail Village Filing 1, and setting forth details in regard thereto. (PEC130021) Applicant: AMPH, LLC, represented by Mauriello Planning Group Planner: Warren Campbell ACTION: Tabled to September 9, 2013 MOTION: Kurz SECOND: Rediker VOTE: 6-0-0 9/3/2013 Page 3 Warren Campbell outlined the proposal, the history of the SDD and the criteria for approval of amendments to the SDD. Staff outlined their concerns with the effect of the proposed elevations on neighboring properties. Concerns include architectural rhythm, the deletion of the intermediate roof form, and the relationships between building elements. Staff is looking for feedback on alternatives that might address the applicant’s needs while maintaining this architectural rhythm and relationship. Dominic Mauriello, applicant’s representative, introduced several individuals who were in attendance and would be available should any questions arise pertaining to their expertise. He gave a brief history of the project including the new ownership’s efforts to revamp the hotel in order to be successful. Greg Spencer, with Timbers Resorts, operator of the property, provided examples of the improvements made to the hotel to make it more successful. He spoke to the fact that the second floor of the penthouse had no views to Vail Mountain. He continued by describing the Increased employment, increased art, and increased revenues that have occurred since the property had been purchased out of bankruptcy. The building physically did not work which is why it went into bankruptcy. The changes/improvements made to the project have been good for Vail. The request for the addition is to allow the owners to co-locate multiple families into the unit. Dominic Mauriello further described the existing space and the proposal including increase in GRFA, changes to the building architecture, height, roof forms, elevations, bulk and mass, views and compliance with the intent of the guidelines. There was no public comment. Commissioner Kurz stated that the comments on the ownership, their investments, and the functionality/successfulness of the hotel were largely irrelevant. He spoke to the changes to the bulk and mass and the fact that whether or not it can be seen doesn’t really matter. Improvements due seem generally balanced. Are the proposed changes acceptable or is it just look too big. The proposal needs to be evaluated on the criteria. Commission Rediker identified with staff’s concerns. He added that he did not feel there were significant concerns with bulk and mass. Commissioner Bird agreed with Commissioners Kurz and Rediker. She stated her concern was the way the proposal presents itself, particularly on the north elevation with the loss of the eyebrow dormer. Commissioner Pierce asked a question about ceiling height on the second floor of the penthouse unit. Dominic Mauriello stated that the height of the space where the walls meet the roof were between 4 and 5 feet and the height of the space at the ridge was 14 feet. He added that they were proposing to raise the exterior walls two feet and thus the roof ridge the same 2 feet. Commissioner Cartin asked a question about height and the SDD. Warren Campbell stated that within an SDD the bulk, mass, and height of the structure(s) was approved as a part of the development plan. In essence what is constructed is exactly what is approved. Any change requires either a minor or major amendment to the development plan. 9/3/2013 Page 4 Commissioner Cartin asked about EHU mitigation associated with the proposal. Warren Campbell stated that there was a inclusionary requirement associated with the proposal that was approximately $10,000. Commissioner Cartin asked why the proposal included the conversion of GRFA to common area for the lodge at the entry of the penthouse. Dominic stated the reasoning for the layout and clarified the changes in ceiling heights. Kevin Morley, of Poss Architecture, clarified the changes being made to the entry of the penthouse which were to create a grander, more pleasant arrival to the unit. Additionally, he spoke the how the plate heights, wall heights and ridge height were related. Commissioner Pierce asked about ceiling heights in general. He spoke to the goal of doing the minimal amount to accomplish the goal of an improved unit. He asked to see the photograph of the interior of the unit. Commissioner Hopkins stated that she felt the proposed changes to bulk and mass were difficult to see. She added that she felt the applicant had done a thoughtful job. Commissioner Kurz inquired as to the process with regard to the Commission’s and Design Review Board roles. Warren Campbell clarified that in a n SDD the bulk, mass, height, setbacks, etc. would be established by the Commission and the Vail town Council through the adoption of an ordinance. The Design Review Board will simply be determining materials and details elements. In this specific case the materials and color will likely match existing. 90 minutes 4. A request for a recommendation to the Vail Town Council on the adoption of the 2013 Gerald R. Ford Park Master Plan, an assemblage of the 1985 Ford Park Master Plan, the 1997 Ford Park Management Plan, and the 2012 Ford Park Management Plan Amendment, located at 530, 540, and 580 South Frontage Road East/Unplatted, and setting forth details in regard thereto. (PEC130012) Applicant: Town of Vail Planner: George Ruther ACTION: Tabled to September 9, 2013 MOTION: Kurz SECOND: Bird VOTE: 6-0-0 Tom Braun, Braun and Associates, representing the applicant, revisited the discussion had at the previous meeting. He spoke to the comments that were heard regarding the goals and objectives. Commissioner Hopkin’s spoke to her thoughts regarding the desire of many projects to have an iconic feature. She identified recent projects that all wanted an iconic feature. She does not believe there should be anything iconic in the park. She felt that no buildings should be seen from the Frontage Road. Commissioner Kurz stated he agreed, with the exception of the cultural venue of the amphitheater. 9/3/2013 Page 5 Commissioner Cartin asked for staff to make sure Art In Public Places (AIPP) was aware of this effort. Tom Braun stated that the AIPP was informed and that we would circle back to them with an update. Commissioner Bird inquired as to whether or not the athletic fields would be used for parking again in the future. George Ruther stated that it was not anticipated as the fields are used more greatly and the damage that occurred previously would not be acceptable on the fields once reconstructed. Tom Braun spoke to conversations about future parking beneath the athletic fields. He then moved forward to the sub-areas and asked for feedback on the included language. He began with the Parking/Transit Sub-area. Commissioner Pierce spoke to the restoration of the north bank of the Gore Creek (south of the parking lot) and how it was addressed. George Ruther spoke to the previous activities, efforts, and what the Master Plan is drafted to state about the stream bank on the south side of the easternmost parking lot area that was formerly used as a snow dump. Commissioner Pierce spoke to the conversation at the last public hearing regarding the use of the amphitheater for concerts verses the easternmost parking lot. Tom Braun spoke to the conversation at the previous public hearing when the capacity of the amphitheater was identified as approximately 2,400 and there is no heat in the restrooms. Commissioner Kurz spoke to the fact that concerts on the Ford Park parking lot average 7,500 and up to 10,000 guests. The Commissioners spoke to the unsightly appearance of the temporary restrooms associated with the concert on the parking lot and the incorporation of language regarding creating a safe and quality environment. The acts selected for the venue should be evaluated against the practicalities of the venue. Tom Braun next spoke to the Active Recreation Sub-area concepts. Commissioner Cartin spoke to a need to have the Active Recreation area and the Betty Ford Alpine Garden north entrance interact and work together. There needs to be a sense of entry for the gardens on the north side adjacent to the recreation fields. Tom Braun summarized the comment by describing the landscaped interface between the amphitheater and the gardens and the adjacent fence for the athletic fields. Commissioner Cartin stated that the disjointed relationship was his concern (as described by Tom Braun). Commissioner Kurz spoke to the need to maintain tennis, however, is the loss of a tennis court detrimental? Would it create a better arrival to the park? Would it be a good site for the Betty Ford Alpine Garden education center? 9/3/2013 Page 6 Commissioner Pierce spoke to the creation of a meaningful drop-off area adjacent to the Frontage Road. Commissioner Cartin stated his desire to hear from the Vail Recreation District (VRD). Commissioner Bird spoke to her need to understand the future needs of the VRD. Tom Braun spoke to the concepts for the Lower Commons Area. In general it was the intent to allow for no new structures/buildings in this sub-area. Commissioner Bird inquired as to how the preferred site for the Betty Ford Alpine Gardens affects this sub-area. Tom Braun stated that the education center was included in a separate sub-area. He then covered the Amphitheater and the Betty Ford Alpine Garden sub-areas. Commissioner Hopkins suggested the placement of the Betty Ford Alpine Garden Education Center to the east of The Wren backed up to the newly constructed restrooms and storage building on the west side of the athletic fields. Commissioner Pierce spoke to the visibility this location would have and the possibility of creating a drop-off for people and items. Jim Lamont, inquired as to whether or not there were setbacks within the park for structures. Tom Braun spoke to the zoning being General Use which does not define a setback, but rather the development plan is reviewed by the Commission. Commissioner Cartin spoke to a concept of having the eastern entry to the park off of the Frontage Road being more prominent. He brought up the idea of overlapping the Betty Ford and Amphitheater sub-areas to reinforce the concept of a shared, multi-purpose/user area. Tom Braun highlighted the concepts for the Gore Creek Preservation sub-area. Commissioner Cartin suggested that this sub-area has potential for improvements for stream paths and water sports to further the goal of establishing a year round economy. Commissioner Bird stated that there should be defined access points for water sport users to the creek. Commissioner Pierce spoke to potential improvements (landscaping sense of arrival) that could occur on the pedestrian path from Vail Valley Drive to the amphitheater. Tom Braun spoke to the concepts contemplated for the Soccer Fields sub-area. Commissioner Cartin spoke to the benefit of having the covenants for the west end of the soccer fields addressed in the sub-area concept. 5. Approval of August 12, 2013 minutes MOTION: Cartin SECOND: Rediker VOTE: 5-0-1 (Bird recused) 6. Information Update 9/3/2013 Page 7 Commissioner Bird stated several concerns with the fact that there were now three trash haulers in town all with different pick-up days. She stated noise and traffic flow impacts as the primary concerns. She stated it would be great if they all did trash pick-up on the same day. The Commissioners discussed how other municipalities choose to contract with a single-hauler, such as Eagle. It was suggested that this concern could maybe an element of the efforts to pursue curb-side recycling. 7. Adjournment MOTION: Kurz SECOND: Cartin VOTE: 6-0-0 The applications and information about the proposals are available for public inspection during regular office hours at the Town of Vail Community Development Department, 75 South Frontage Road. The public is invited to attend the project orientation and the site visits that precede the public hearing in the Town of Vail Community Development Department. Times and order of items are approximate, subject to change, and cannot be relied upon to determine at what time the Planning and Environmental Commission will consider an item. Please call (970) 479-2138 for additional information. Sign language interpretation is available upon request with 24-hour notification. Please call (970) 479-2356, Telephone for the Hearing Impaired, for information. Community Development Department Published August 23, 2013 in the Vail Daily. 9/3/2013 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: September 3, 2013 ITEM/TOPIC: The purpose of this memorandum is to present the Vail Town Council key findings from the Gore Creek Water Quality Improvement Plan (WQIP), and to discuss policy implications and preliminary action steps as a result of the Plan’s recommendations. The final WQIP was completed by Leonard Rice Engineers on August 26, 2013, and may be downloaded at: https://vail.sharefile.com/d/s31a65f0beca4a5b8 PRESENTER(S): Seth Mason, Eagle River Watershed Council Greg Hall Kristen Bertuglia ACTION REQUESTED OF COUNCIL: Staff is asking the Town Council at a high policy level to endorse the general recommendations of the study and have staff engage the Planning and Environmental Commission and public in providing implementation actions. BACKGROUND: The Colorado Department of Public Health and Environment (CDPHE), Water Quality Control Division (WQCD) on December 6, 2012, added the portion of Gore Creek from Black Gore Creek to the Eagle River (Dowd Junction) to Colorado’s Section 303(d) list of impaired waters for aquatic life use (provisional). The provisional listing of Gore Creek means that the cause of impairment is not known. Gore Creek Water Quality Improvement Plan In early 2011, Eagle River watershed stakeholders formed the Urban Runoff Group (URG) to address the problem of biological degradation occurring in streams and rivers within the urbanized areas of the Eagle River watershed. The threat of listing Gore Creek and other Eagle River watershed streams on the Clean Water Act’s 303 (d) list for aquatic life use impairment called to action the focused effort to develop initiatives aimed at identifying the causes of the biological impacts, and management strategies to protect and improve existing water quality and biological conditions. The WQIP is the Outcome of the URG’s efforts. URG funding partners and stakeholders include the Town of Vail (TOV), the Eagle River Water & Sanitation District, Eagle County, Vail Resorts, Inc., the Colorado Department of Transportation, the Vail Recreation District, the Town of Avon (TOA), and the Eagle River Watershed Council. While no specific pollutant or stressor was found to be the cause of the impairment in Gore Creek at this time, recommendations for water quality improvement include measures in the following categores: regulatatory and policy change, education and outreach, site specific projects, and monitoring programs and future study. STAFF RECOMMENDATION: Provide staff input and direction regarding the proposed process and policy direction. ATTACHMENTS: Gore Creek Water Quality Improvement Plan Memo Attachment A -Stormwater BMPS and LID Project Matrix Attachment B - Riparian Area Projects Attachment C - C) Current Town water quality improvement actions Attachment D - WQIP Presentation 9/3/2013 To: Vail Town Council From: Community Development and Public Works Departments Date: September 3, 2013 Subject: Gore Creek Water Quality Improvement Plan Completion I. PURPOSE The purpose of this memorandum is to present the Vail Town Council key findings from the Gore Creek Water Quality Improvement Plan (WQIP), and to discuss policy implications and preliminary action steps as a result of the Plan’s recommendations. The final WQIP was completed by Leonard Rice Engineers on August 26, 2013, and may be downloaded at: https://vail.sharefile.com/d/sd773b7f738745c28 II. BACKGROUND The Colorado Department of Public Health and Environment (CDPHE), Water Quality Control Division (WQCD) on December 6, 2012, added the portion of Gore Creek from Black Gore Creek to the Eagle River (Dowd Junction) to Colorado’s Section 303(d) list of impaired waters for aquatic life use (provisional). The provisional listing of Gore Creek means that the cause of impairment is not known. The listing for aquatic life use is based on a new methodology for determining the health of a river using aquatic macro invertebrate (bugs) population characteristics. Failing bug scores are indicative of the long-term health of Gore Creek, where poor aquatic life may be a precursor to the decline of populations such as trout that depend on them. As part of the Environmental Sustainability Strategic Plan, adopted in 2009, the Vail Town Council identified protection of the natural environment, particularly Gore Creek, as a top priority for immediate and future efforts. Goal #3: Ensure that the natural environment, specifically air and water quality, land use and habitat are maintained to current or improved levels of biological health. Objective 1: Maintain Gore Creek watershed as a Gold Medal Fishery, while working to maintain tributaries. Meet and/or exceed aquatic life standards set by the state of Colorado through the management of urban stormwater. Focused on sustainability and the environment, the Town Council reaffirmed its commitment over the past several years to continuous improvement of environmental practices by promoting ecosystem protection and a campaign for community awareness and education. Gore Creek Water Quality Improvement Plan In early 2011, Eagle River watershed stakeholders formed the Urban Runoff Group (URG) to address the problem of biological degradation occurring in streams and rivers within the urbanized areas of the Eagle River watershed. The threat of listing Gore Creek and other Eagle River watershed streams on the Clean Water Act’s 303 (d) list for aquatic life use impairment called to action the focused effort to develop initiatives aimed at identifying the causes of the biological impacts, and management strategies to protect and improve existing 9/3/2013 Town of Vail Page 2 water quality and biological conditions. The WQIP is the Outcome of the URG’s efforts. URG funding partners and stakeholders include the Town of Vail (TOV), the Eagle River Water & Sanitation District, Eagle County, Vail Resorts, Inc., the Colorado Department of Transportation, the Vail Recreation District, the Town of Avon (TOA), and the Eagle River Watershed Council. WQIP Purpose The Water Quality Improvement Plan (WQIP) was developed in order to guide the planning and implementation of measures to improve stream health as indicated by macroinvertebrate (bug) community metrics. The geographic scope of the WQIP includes Gore Creek from the area near the confluence of Black Gore Creek to the mouth of Gore Creek, with emphasis on development of water quality improvement measures for stream reaches through East Vail and Vail Village above Red Sandstone Creek. The Plan identifies measures and strategies to reduce point and nonpoint source pollution including, but not limited to, the following: • Urban drainage Best Management Practices (BMPs) • Stormwater system BMPs • Stream habitat and riparian area improvement and protection measures • Community educational programs and voluntary measures • Regulatory reform to encourage sustainable land use practices • Regulatory reform to establish use restrictions regarding pesticides, herbicides and landscape maintenance practices WQIP Key Findings Unfortunately, the extensive WQIP study did not find only one or two sources of pollutants which could be targeted and addressed to provide improvements to Gore Creek Water Quality. However, using a combination of field observations, data compilation and analyses, Leonard Rice Engineers determines that the biological impairment of Gore Creek is caused by the cumulative impacts of multiple stressors in the following categories: 1) Riparian Buffer/Habitat Degradation • Loss of riparian habitat and buffer zones • Landscaping extends to the stream in many locations • Buildings, roads and other improvements within riparian zone • Eroding stream banks due to loss of natural soil binding vegetation • Natural stream banks replaced by riprap walls and slopes • Stream channelization 2) Impacts of Impervious Cover and Urban Runoff • Street and parking area drainage piped directly to stream • Roof drains and subterranean dewatering discharges 3) Pollutants Associated with Land Use Activities and Urban Runoff • Frequent construction disturbance • Sediment and traction materials • Pesticide, herbicide and other chemical use (weed control - lawns and gardens, and pest control – pine beetle) • Lawn and garden fertilizer • Lawn irrigation return flows (fertilizer and herbicides) • De-icers and road salts 9/3/2013 Town of Vail Page 3 • Trace metals • Petroleum products • Illegal dumping WQIP Recommendations 1) Regulatory measures a. Adopt a formal Integrated Pest Management Policy b. Restrict or ban the use of pesticides with known toxicity to aquatic life in areas close to Gore Creek c. Establish no-mow zones d. Establish no-spray zones i. Develop voluntary or incentive programs to achieve compliance e. Increase stream setback f. Adopt low impact design (LID) and green building stormwater infrastructure design standards g. Establish more stringent stormwater permitting requirements for development near stream h. Ensure aggressive enforcement of existing State and local regulations to discourage illegal discharges/dumping 2) Education and outreach a. Inform local agency staff, contractors, developers, property owners of construction and home best management practices, riparian area importance, maintenance requirements b. Inform pesticide applicators of existing policies/recommendations and requirements for applications near Gore Creek 3) Site specific projects a. Capital stormwater runoff water quality projects identified in Attachment A, Table 6.5 b. Riparian area/stream tract and bank restoration identified in Attachment B, Table 6.3 i. Town-owned property ii. Privately owned property 4) Monitoring programs and future studies a. Continued stormwater monitoring to provide baseline data for infrastructure improvements and progress b. Continued shared monitoring and cooperation with the many various stakeholders c. Conduct survey of stormwater infrastructure and drainage networks III. WQIP IMPLEMENTATION PROCESS The Plan’s recommendations will need further study and refinement in order to move forward with implementation. The implementation will be in the form of the following: • Revised Town Codes and regulations regarding development standards (setbacks, required streambank and riparian restorations during redevelopment and stricter storm water runoff treatment requirements) 9/3/2013 Town of Vail Page 4 • Restrictions of pesticides, herbicides and landscape maintenance policies and enforcement near waterways • Policy regarding funding options for capital expenditure for improving streambank/riparian zone health, stormwater runoff water quality projects, etc. • Further design and cost estimates regarding stormwater runoff water quality improvements The Plan’s improvement projects are prioritized starting in East Vail then moving west however, much of the land adjacent to Gore Creek from the East Vail Interchange to the eastern town boundary is privately owned. At this time, based on the Town Council’s continued focus on the health of Gore Creek, staff is asking the Council at a high level policy level to endorse the general recommendations of the Plan. Staff will then begin to work with the Planning and Environmental Commission and the public in preparing the needed changes to the various regulations. Staff may return to Council to obtain further refined policy objectives as the issues, concerns and tradeoffs are debated prior to recommendations being forwarded to the Town Council for adoption. Town staff and the various stakeholders have and will continue to implement many of the recommendations of the study which the Town can control or influence without a change in regulations. Many of these actions are provided in Attachment C. During the 2014 Capital/RETT budget discussions, funding of improvements identified in the Plan will be discussed as well as ongoing and future partnership options. IV. NEXT STEPS September 3, 2013 Water Quality Improvement Plan presented to Town Council September 3, 2013 Vail Town Council endorses the general recommendations of the plan for further evaluation by the Planning and Environmental Commission September-December 2013 Planning and Environmental/Public process to develop revised regulations to address water quality and stream health January 2014 Town Council Adopts revised regulations February-March 2014 Staff prepares Water Quality Improvement Action Plan V. ACTION REQUESTED Staff is asking the Town Council at a high policy level to endorse the general recommendations of the study and have staff engage the Planning and Environmental Commission and public in providing implementation actions. VI. STAFF RECOMMENDATION Provide staff input and direction regarding the proposed process and policy direction. VII. ATTACHMENTS A) Stormwater BMPs and LID Project Matrix – Table 6.5 B) Riparian Area Improvements Table 6.3 C) Current Town water quality improvement actions D) WQIP Slide Presentation 9/3/2013 Attachment A – Stormwater BMPs and LID Project Matrix 9/3/2013 Attachment A – Stormwater BMPs and LID Project Matrix 9/3/2013 2 2 2 2 2 Attachment B – Riparian Area Improvement Projects 9/3/2013 Attachment C Current Town Water Quality Actions Public Stream Tract • October 6, 2009, Town Council adopted a “zero tolerance” policy for allowing illegal private encroachments on town-owned stream tract lands and instructed Staff to pursue removal of all encroachments • Gore Creek stream tract habitat - public sign campaign – summer 2013 • Homeowner education packet/mailings – summer 2012 Public Education • Newspaper ad campaign – summer 2012/2013 • Public presentations/fly casting workshops on Gore Creek – summer 2012/2013 • Youth education bug program through Camp ECOFun and the Americorps - Environmental Stewardship Program – summer 2013 • Beaver/ecosystem health workshop – spring 2013 Public Works Projects • Water Quality vault installation on South Frontage Rd. in partnership with CDOT – scheduled for the fall of 2013 • Water Quality vault installation on the East Lionshead Circle Streetscape Improvements in the Fall of 2012. • Water quality improvements in both phase 1 and phase 1B of Ford Park improvements including both water quality vaults and wetlands as green infrastructure. • RAMP funds application for East Vail interchange area water quality improvements. This application is for $1.14 million total funds ($700,000 RAMP, $440,000 Town of Vail) and may include detention ponds, water quality vaults, or other improvements. • Participation in the Urban Runoff Group (URG) process and contribution to the Gore Creek Water Quality Improvement Plan • Stormwater infrastructure – ongoing maintenance of outfalls and water quality vaults, inlets, and street sweeping Pest and Weed Management • The Town of Vail Department of Public Works operates two Pest Management Programs. The Weed Management Program targets invasive plant species, also termed “noxious weeds,” (required to be mitigated by law), and the Tree Pest Program, targets insects, such as Mountain Pine Beetle, that are having a negative impact on Town- owned trees. 9/3/2013 Town of Vail Page 2 • Significant changes have been made in the Town’s application of insecticides over the past two years in response to water quality concerns, including the elimination of foliar spraying within 75’ of Gore Creek and its tributaries, and the use of pheromone packs as a substitute to spraying for mountain pine beetle. Likewise, the Town has been able to reduce the use of herbicides to approximately 10% of when the Weed Management Program began in 2007. • Pesticides and herbicides in TOV programs are always applied according to the product label, and “the label is the law”. • The Environmental Protection Agency (EPA) has been testing water samples from Gore Creek since April of 2013 for the presence of literally hundreds of compounds from caffeine to 2,4-D. After reviewing some test results, staff has requested that additional products used in TOV pest management programs be added to the list. Recent tests show no elevated quantities of any pesticide in Gore Creek. On-going sampling will be coordinated with storm events and pesticide application times. Current Regulations • An erosion control plan using best management practices is required of all site disturbance • Development is not permitted in wetlands or in the flood plain without Army Corps of Engineers approval, and buildings are to be set back from the center line of Gore Creek by 50 feet • Stormwater permit is required for all disturbances of more than 0.5 acres • No development is permitted on Town stream tract without approval 9/3/2013 Gore Creek Water Quality Improvement Plan Seth Mason Eagle River Watershed Council 9/3/2013 Urban Runoff Group Stakeholders Initiative Town of Vail Eagle River Watershed Council ERWSD Eagle County Vail Resorts CDOT Vail Recreation District Town of Avon 9/3/2013 “The Primary Purpose of the Gore Creek WQIP is to define actions needed to improve biological health in Gore Creek to achieve attainment of aquatic life use and to guide the planning and implementation of those actions” Purpose Statement 9/3/2013 Approach to Development •Compilation and synthesis of best available water chemistry and macroinvertebrate data •Compilation and synthesis of best available scientific studies and literature •Assessment of potential stressors and their sources •Identification of appropriate corrective actions 9/3/2013 Spatial Scope 9/3/2013 Stressor Identification: Field Surveys and Mapping 0%20%40%60% 123456789101112131415 Upstream Downstream % Impervious Cover Gore Creek % Impervious Cover by Stream Section 9/3/2013 Stressor Identification: Biological Assessment 0 10 20 30 40 50 60 70 80 Preliminary Results – Not for Attribution Impairment Threshold = 42 Attainment Threshold = 50 d = 2.60 At or above attainment threshold Below attainment threshold 9/3/2013 Stressor Identification: Stormwater Analysis 9/3/2013 Stressor Identification: Water Chemistry Analysis 9/3/2013 Gore Creek Stressors Riparian zone degradation Impacts of impervious cover & urban runoff Pollutants associated with land-use activities 9/3/2013 Importance of Riparian Areas Provides shade, keeps stream cooler and stunts algae growth Stabilize stream banks, prevents erosion Slows runoff, prevents flooding 9/3/2013 Healthy Riparian Buffer Gore Creek above Black Gore Creek and I-70 9/3/2013 Gore Creek in East Vail Degraded Riparian Buffer 9/3/2013 Urban Runoff: Impervious Cover 9/3/2013 Urban Runoff: Pollutants and Land Use Effects 9/3/2013 Recommended Corrective Actions •Regulatory Measures •Education and Outreach •Site Specific Projects •Monitoring and Studies 9/3/2013 Recommended Corrective Actions: Regulatory Measures •Integrated Pest Management Plan •Low Impact Development •Pesticide use restrictions •No-mow zones •Increase stream setback •Revise stormwater permitting •Enforce State and local regulations 9/3/2013 •Construction BMPs •Stormwater maintenance and BMPs •Riparian area health and importance •Pesticide application policies and recommendations •Home lawn & landscaping BMPs Recommended Corrective Actions: Education & Outreach 9/3/2013 •Capital stormwater runoff water quality projects •Riparian area and stream tract restoration Recommended Corrective Actions: Projects •Stormwater quality monitoring •Drainage area mapping •Continued engagement with water quality monitoring programs Recommended Corrective Actions: Monitoring 9/3/2013 WQIP Next Steps: Implementation •Program Prioritization –Educational Programs –Regulatory Programs –Monitoring and maintenance programs •Project Identification –Preferred Locations –Costs vs. benefits •Implementation Plan Development –Partnerships/Institutional arrangements –Funding procurement 9/3/2013 VAIL CIRCA 1998 VAIL CIRCA 1959 Photo: Courtesy of Ken Neubecker Photo: Courtesy of Ken Neubecker 9/3/2013 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: September 3, 2013 ITEM/TOPIC: Five year capital plan PRESENTER(S): Kathleen Halloran ACTION REQUESTED OF COUNCIL: Provide feedback on the five year plan for Capital Projects Fund and RETT Fund BACKGROUND: See attached memo STAFF RECOMMENDATION: Provide input to staff on the five year plan in preparation for the Town Managers Budget, to be presented on September 17th ATTACHMENTS: cap 9/3/2013 TO: Vail Town Council FROM: Finance Department DATE: August 29, 2013 SUBJECT: Five-year capital plan I. SUMMARY The purpose of this discussion is to review staff’s projections for the next five years for the Capital Projects Fund and the Real Estate Transfer Tax Fund in preparation for the first reading of the budget ordinance scheduled for October 1st. II. DISCUSSION The summary of spending in the Capital Projects Fund and RETT Fund (including projects funded by the Vail Reinvestment Authority) on pages 4-8 are organized by functionality of the project: whether it maintains town assets, enhances town assets, or is a new asset. These spreadsheets are also color-coded to identify changes from the originally-approved plan. Cost increases are highlighted in orange, revisions or new requests are highlighted in green, and items included as placeholders for future determination are highlighted in blue. Supporting documentation for capital maintenance line items consist of many smaller projects (such as Facilities Capital Maintenance and Capital Street Maintenance). See the reference code at the left of the capital project name on the 5-year worksheets, for example C-1. The code refers to the page number for additional information on that line item. Capital Projects Fund Annual revenue for this fund is projected at an average of $11.0 million per year, including $1.0 of federal grants for bridge reconstruction. This revenue stream assumes the same split of sales tax revenue with 62% going to the General Fund and 38% to the Capital Projects Fund. Annual capital maintenance costs average $2.9 million per year. This leaves approximately $8.1 million of cash funding available each year for larger projects such as road reconstruction, parking improvements, variable message signs, etc. In March of 2010, Council determined that General Fund reserves are sufficient to cover unforeseen capital items as well as a General Fund shortfall and additional reserves in other funds are not necessary. The five-year strategic capital plan presented today results in an ending fund balance of nearly $21.1 million in 2018 before inclusion of the municipal building project. Plan revisions/additions:  $50,000 was added in 2014 for the re-finishing of floors at Donovan Pavilion. 9/3/2013 Town of Vail Page 2  $120,000 is requested for 24 additional cameras throughout town relating to special events such as the 2015 World Alpine Championships. Please see attached memo for more information.  Software licensing requires an additional $8,000 per year to cover software products purchased in the past several years. The amount is consistent with what has been paid in prior years.  $52,000 is requested to install 26 TOV-owned “nodes” to take advantage of the fiber being given to the town by Crown Castle as they are laying their own fiber connections. 24 of these nodes would service the cameras requested above.  $225,000 for rockfall mitigation on the eastern half of the Timber Ridge property should redevelopment plans move forward.  The town’s net cost for a Simba Run underpass have been included pending notification of “RAMP” federal funding awards. The town’s portion of the project would be funded from the Vail Reinvestment Authority.  Cost estimates of $2.0 million for the Lionshead parking structure entry reconstruction have been updated based on Council’s recent approval of design plans.  Median construction from the Lionshead parking structure to the Vail Spa has been included at an estimated $1.0 million. Neighborhood Road Reconstruction projects were pushed out by one year, with Rockledge Road (a shared project with the Eagle River Water & Sanitation District) planned for 2015. Placeholders for future discussion (highlighted in blue on the worksheet) consist of items requiring additional review by staff but were included for information at this time:  $200,000 is requested to replace a generator at the Vail Village parking structure. Current power needs are not covered by the 15 year-old equipment. This cost estimate includes re-landscaping the area and re-wiring.  Staff is researching options for upgraded camera systems on all in-town buses. No cost estimate is provided at this time.  A proposed relocation of both the town’s computer room and IT staff (consolidating several locations into one) is estimated at $815,000. The new computer room would be located underneath the police department where four IT staff currently reside. This was the location identified during plans for municipal redevelopment and would consolidate three server rooms into one for better maintenance, cooling and fire protection systems. While the computer room is underway, the IT staff would relocate temporarily to Community Development and then permanently relocated to a remodeled area near the Finance department downstairs (current computer and printer rooms).  Replacement of the emergency communications van is being researched, with an estimated cost of $350,000. The current “Comm Van” is a re-purposed vehicle with outdated technology. RETT Fund Annual revenue for this fund is projected at an average of $4.3 million per year. Annual capital maintenance costs average $2.5 million per year. This leaves approximately $1.8 million per year of cash funding available for larger projects without the utilization of fund balance. The RETT fund balance is projected to be $1.7 million by the end of 2018. Plan revisions/additions: 9/3/2013 Town of Vail Page 3  Bike lanes on the north frontage road were moved up by one year (from 2015 to 2014) to coincide with an overlay scheduled by CDOT next year.  Ford Park playground safety improvements were moved up from 2015 to 2014 to coincide with other Ford Park projects.  $25,000 is requested in 2014 for the Donovan Park master plan to separate the plan from the Ford Park master plan currently being revised.  $100,000 is requested in 2014 for the re-vegetation of the parking lot slope at Ford Park.  $262,500 is requested in 2014 to replace/renovate the tennis courts at Booth Creek Park. The entire park is currently scheduled for redevelopment in 2017. Placeholders for future discussion (highlighted in blue on the worksheet) consist of items requiring additional review by staff but were included for information at this time:  Reconstruction of the recreation path from the Library to Lionshead is estimated at $1.1 million and would include a 12 feet wide concrete trail, repairs to eroded culverts at Mill Creek and stream bank erosion repair (50 feet).  Water quality / storm water improvements have been included at $350,000 to refine the recommendations from the Water Quality Improvement Plan to be presented to Council. This project may also be impacted by federal “RAMP” funding.  Improvements to the East Vail interchange in 2018 are estimated at $2.2 million. This includes the construction of four water quality vaults for water runoff to improve water quality and to allow landscaping the area, and overall landscape design and improvements to the interchange area. Capital maintenance and replacement of assets managed by the Vail Recreation District (VRD) will be updated during the annual capital meeting with VRD based on the terms of their lease. The attached capital plan is based on the prior years' maintenance programming and estimates, although no significant changes are anticipated. Any maintenance items for the Golf Clubhouse were removed in light of the upcoming reconstruction. “Unfunded” Project List This represents projects not currently included in the five-year capital plan, but with potential funding sources identified. The list has been updated for projects that are now budgeted or completed. Please provide staff with feedback regarding prioritization or changes to any projects. As they are approved and funded/financed, projects will be transferred to the appropriate capital budget(s). III. NEXT STEPS Staff will use Council’s input in developing the Town Manager’s budget (includes General, Capital, RETT and other funds), which will come before Council for a first look on September 17th and ordinance readings on October 1st and 15th. 9/3/2013 Increased cost Revisions / newly added project Amended * Placeholder items for future discusion201320142015201620172018Project Information RevenueTotal Sales Tax Revenue:20,922,000$ 22,000,000$ 22,660,000$ 23,340,000$ 24,040,000$ 24,761,000$ 5.2% increase from amended 2013 budget, then 3% per year Sales Tax Split between General Fund & Capital Fund 62/3862/3862/3862/3862/3862/38 Sales Tax - Capital Pro jects Fund 7,951,000 $ 8,360,000$ 8,610,800$ 8,869,200$ 9,135,200$ 9,409,200$ Use Ta x 1,000,000 1,000,000 1,200,000 1,236,000 1,273,000 1,311,200 2014 flat with 2013 (does not include Marriott Residences ); 3% annual increase thereafter Federal Grant Revenue - 240,000 240,000 544,800 - 2014-2016: Brid ges at Nu gget Lane and Brid ge Rd Other State Revenue200,000 - - - - - CDOT share of funding for Simba Run Underpass study (50/50 with TOV) Lease Revenue 192,660 197,295 197,295 197,295 197,295 202,227 Per Vail Commons commercial (incr. every 5 years ) and residential leases TRAHC repa yment 494,466 494,466 494,466 494,466 494,466 Principal and interest on loans to TRAHC Earnings on Investments and Other 87,295 36,229 53,544 85,597 78,240 95,971 Total Revenue9,748,148 10,327,990 10,796,105 11,427,358 11,178,201 11,513,064 ExpendituresMaintain Town Assets Bus Shelters 30,000 30,000 30,000 30,000 30,000 30,000 Annual maintenance C-1Parking Structures665,000 620,000 680,000 675,000 690,000 690,000 2014 - 2018 various repairs including deck topping replacement, expansion joint repairs, ventilation, HVAC, plumbing and other structural repairs C-2Facilities Capital Maint enance592,000 491,000 508,000 293,000 255,000 410,500 2014 - 2018 various repairs to town buildings including the upkeep of exterior (roofing, siding surfaces, windows, doors ), interior finishes (paint, carpet, etc ), and mechanical equipment (boilers, air handlers, etc ). Donovan Park Pav ilion50,000 50,000 720,000 - - - 2015: $400K to change ventilation & improve noise, $270K to replace heating/air system and $50K furniture replacement; Re-finish floors in 2014 Street Light Improvements 50,000 50,000 50,000 50,000 50,000 50,000 New street lights and to refurbish residential lighting C-3Capital Street Maintenance735,900 981,200 1,215,500 954,800 1,200,100 878,900 On-going maintenance to roads and bridges including asphalt overlays, patching and repairs Flood Incident repairs148,336 - - - - - Use $148K of reimbursement from ERWSD collected in 2012 to continue flood repair projecst; Replacement of Bighorn Creek culvert along Spruce Way to coincide with ERWSD relocation of water main infrastructure at same location Fire Truck Replacement42,426 620,900 - - - - 2014 replace pumper truck from 1999 Town-wide camera system30,076 130,000 22,000 22,000 22,000 22,000 2014 includes $120K for 24 new cameras in preparation for the 2015's (see attached memo) plus $10K for annual capital maintenance of 89 cameras already throughout town. 2015 - 2018 includes $22K per year for replacement of cameras and equipment; Recorders cost $7-8K each; cameras range from $800 - $3800 each; Emergency Operations Center (EOC)29,309 - - - - - Audio visual, phone and IT equipment for an EOC at the West Vail Fire Station - funded by a NWCOG grant listed above Audio-Visual capital maintenance40,000 10,000 10,000 10,000 10,000 10,000 2013: $30K for replacement of entire A/V system at Donovan; $10K annual maintenance / replacement of audio-visual equipment in town buildings such as Donovan, Municipal buildin g, Grand View, LH Welcome Center, etc. Document Imagin g 70,000 30,000 30,000 30,000 30,000 30,000 A nnual maintenance, software licensin g, and replacement schedule for scanners and servers Software Licensing48,000 48,000 48,000 48,000 48,000 48,000 Upgrade Microsoft products on all equipment; renew licenses in future; Increased costs from vendors; $8K per year increase from original 5 year plan due to additional software products Hardware Purchases 50,000 50,000 50,000 50,000 50,000 50,000 Scheduled rotation of PCs, printers and servers Data Center (Computer Rooms ) 15,000 15,000 15,000 15,000 15,000 15,000 Based on annual replacement schedule of securit y and power s ystems for 3 computer rooms Website and e-commerce83,825 12,000 12,000 12,000 12,000 12,000 Internet security & application interfaces; website redevelopment (2013); includes $550/month for web hosting services Comm Dev ArcGIS System28,000 - - - - - Web access to town GIS information (similar to County's website GIS product); 2013 expenditure to link the system to laserfiche so customers can access TOV zoning, DRB rules, and for geographic coding; This project is mid-way through implementation: the server and software have already been purchased. This expenditure w ill finalize the set up of the s ystem Fiber Optics / Cabeling Systems in Buildings56,675 62,000 15,000 15,000 15,000 15,000 2014 requesting $52K to install 26 TOV-owned "nodes" for fiber being laid by Crow n Castle on our behalf; 24 of these would link to the requested cameras throughout town . Cabling / Network Infrastructure; to repair, maintain & upgrade; Replace cabling in VTC, Public Works and Fire Station 1 in 2013; QMoE fiber ring in 2013 (Fiber to connect our town office locations and prepare for new phone system) Network up grades 79,790 40,000 30,000 30,000 30,000 30,000 Computer network s ystems - replacement c ycle every 3-5 years; 2013 replacement of switches and routers Phone S ystem Infrastructure 185,000 - - - - - Replace infrastructure for 15-year old phone s ystem Business Systems Replacement 627,573 - - - - - 2013 $350K for replacement of Community Development permitting software and $175K for remainder of Finance s ystem project Public Safety System 61,000 50,000 50,000 50,000 50,000 50,000 Annual capital maintenance of "County-wide "Computer Aided Dispatch/Records Mgmt System"; includes patrol car and fire truck laptops and software used to push information to TOV and other agencies; TOV portion of annual Intergraph software maintenance Intergraph upgrade (Public Safety)86,736 - - - - - TOV portion of upgrade to computer-aided dispatch system; 2013 required upgrade of Oracle applicance relating to the Intergraph s ystem upgrade Transit Center Generator 200,000 Replacement of generator at the Vail V illage transit center; includes re-landscaping and re-wiring. TOWN OF VAIL 2014 PROPOSED BUDGETSUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCECAPITAL PROJECTS FUND- 4 - 9/3/2013 Increased cost Revisions / newly added project Amended * Placeholder items for future discusion201320142015201620172018Project InformationTOWN OF VAIL 2014 PROPOSED BUDGETSUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCECAPITAL PROJECTS FUND Bus cameras; replacement- - - - - - Replacement of cameras on in-town buses; May have a more cost effective solution to propose in next presentation to Council, so no estimate provided at this time Police in-car cameras; replacement 55,000 - - - - - Up grade mobile vision cameras in cars purchased 6 years a go Police E-ticketing system- 35,000 - - - - Electronic ticketing system; reduces data entry done by officers to record physical tickets; w ill interface with Full Court s ystem Total Maintenance3,859,646 3,525,100 3,485,500 2,284,800 2,507,100 2,341,400 Enhancement of Town AssetsCDOT Required parking708,694 218,000 - - - - 2013: Safeway; 2014: Vail V illage Computer Room / IT Office Relocation- 815,000 - - - - Proposed relocation of computer/server room to area below P.D. where several IT staff are located; they would temporarily relocate to the Comm Dev building, then move back into renovated offices in the Finance area (where old server room, printer room and storage resides). This also provides for a new computer room for centralized server housin g, fire protection and backup Mobile Emergency Communications / Command Center - 350,000 - - - - Replacement of emergency communications van; Current van is a re-purposed vehicle with outdated technology Vail Village Info Booth1,044,568 - - - - - Remodel, including addition of restrooms and guest enhancements Vail Village Info Booth pull off lane250,000 - - - - - Pull off lane in front of Vail V illage info booth for short term parking and to provide an area for an RV or larger vehicle to pull in for information Guest Services Enhancements/Wayfinding2,462,726 1,000,000 - - - - Guest Service / Wayfinding enhancements outside of VRA district Guest Service Enhancements: LH Welcome center (VRA) 70,000 - - - - - Guest information improvements town-wide, including pedestrian signage, parking structures, banners at VV & LH and variable messa ge signs East Vail Fire Station - - - 1,500,000 - - Renovation of station Main Vail Fire Station 1,191,597 - - - - - Renovation of station Energy Enhancements 369,557 - - - - - Implementation of energy audit enhancements Neighborhood Road Reconstruction25,000 - 650,000 4,640,000 4,475,000 4,450,000 East Vail roads; $25K for design and $420K in 2015 for shared project with ERWSD on Rockledge Rd; 2015 also includes $200K for planning / design of roadwork (construction in 2016) for Phase I incl. Columbine, Spruce Way/Dr., Streamside, Nugget, Glen Lyon, & W illow Ct; 2017/2018 for Phase II incl. Meadow Dr./Ln, Juniper,Main Gore, Ute, Black Bear, Snowshoe & Grouse Ln Neighborhood Bridge Reconstruction445,889 300,000 300,000 1,000,000 700,000 2013 to finish Matterhorn Bridge (with partial funding from federal grant); Nugget Lane and Bridge Rd bridges design in 2014/2015 and construction in 2016/2017; also partial fundin g from federal grants. Parking Entry System / Equipment600,000 - - - - Replace parking system in both structures (LH parking structure system had been scheduled for replacement in 2006); Better financial reporting and potential to interface with variable message signs and other parking systems across town; Postponed from 2013 to 2014 to co-incide with LH parking entrance improvements because would include the booth attendant stations. Partially reimbursed b y VRA ($300K ) Hybrid Bus Battery Replacement 55,000 385,000 - - - - Scheduled replacement: 1 in 2013; 7 in 2014; Estimated life of 6 years Replace Buses20,282 45,000 - 3,524,000 - 2,804,400 2014: ADA van for on-call pickups; 2016: 8 buses scheduled for replacement ($440.5K per bus); 2018: 6 buses scheduled for replacement ($467.4K per bus ) Timber Ridge Legal/Zoning25,000 - - - - - Consultants, legal, etc. related to potential redevlopment project Timber Ridge Redevelopment- 225,000 - - - - Estimate for rockfall mitigation and revisions to western half of property such as transit stop, etc. should redevelopment move forward. Total Enhancements6,668,313 3,938,000 950,000 10,664,000 5,175,000 7,254,400 New AssetsMunicipal Redevelopment30,770 - - - - - 2013 final bills plus $15K for design of potential relocation of computer room and IT staff offices Frontage Road improvements (VRA)- - 3,000,000 - - - Previously in 2014; pushed to 2015; From LH Parking structure to Municipal building to coincide with new LH parking structure entry; funded by VRA (see transfers below) Simba Run Underpass (VRA)400,000 600,000 1,000,000 2,200,000 2,200,000 - 2013 Feasib ility study - f unded by VRA; CDOT sharing 50% of costs (see revenue above); 2014-2017 is the town's portion of this project assumin g we are awarded RAMP fundin g Welcome Center (VRA)94,536 - - - - - Completion of the project; Funded by the Vail Reinvestment Authority (see Transfers below) East LionsHead Portal (VRA)463,561 - - - - - 2013 for final b ills; Remaining items incl ude landscaping in the spring; repairs to a paver area because holding water; Funded by the Vail Reinvestment Authorit y (East LH Circle) West LionsHead Portal (VRA)129,544 - - - - - Re-appropriation to continue project; Funded by the Vail Reinvestment Authority (Concert Hall Plaza) Library Remodel (VRA)298,497 - - - - - Re-appropriate to finish project / cover final bills; F unded by the Vail Reinvestment Authority (see Transfers below) Lionshead Parking Structure Entry (VRA)200,000 2,000,000 - - - - Improve entry area into LH parking structure including booth attendant stations prior to 2015 World Championship; 2013 design; 2014 construction. Reimbursed b y VRA (see transfers below) Lionshead Medians (VRA)1,000,000 Median construction from LH parking structure to Vail Spa; Council approved design already Sundial Plaza fountain & surround (VRA)840,568 - - - - - Fountain and park improvements East LH Circle pathway to Dobson (VRA)- - - 890,000 - - Improve connection from the E LionsHead bus stop to Dobson Dobson Plaza (VRA)- - - 1,075,000 - - Redevelop the center plaza of Dobson for better flow of bus traffic, people traffic (concerts) Buy-down Program402,118 - - - - - Carry forward program funding - 5 - 9/3/2013 Increased cost Revisions / newly added project Amended * Placeholder items for future discusion201320142015201620172018Project InformationTOWN OF VAIL 2014 PROPOSED BUDGETSUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCECAPITAL PROJECTS FUND Buy-down Program Funded by Pay -in-Lieu600,420 - - - - - Carry forward current balance of program funding: Housing funded directly by Pay-in-Lieu fees collected from developers Total New Assets:3,460,014 3,600,000 4,000,000 4,165,000 2,200,000 - Total Expenditures 13,987,973 11,063,100 8,435,500 17,113,800 9,882,100 9,595,800 Other Financing Sources (Uses)Loan to Timber Rid ge (TRAHC) (8,000,000) - - - - - Loan to Timber Rid ge Affordable Housing Corporation to re-finance debt Transfer from Vail Reinvestment Authority2,306,706 3,950,000 4,050,000 4,215,000 2,250,000 50,000 2013: Guest S vcs $570K; Library remodel completion $298K; East LH Portal $463K; West LH Portal $130K; LH Parking Structure entry $200K; Sundial Plaza $841K; Simba Run feasib ility study $200K; LH Parking Structure annual capital maintenance $310K Revenue Over (Under) Expenditures(9,933,119) 3,214,890 6,410,605 (1,471,442) 3,546,101 1,967,264 Beginning Fund Balance17,427,1087,493,98910,708,87917,119,48415,648,04319,194,144Ending Fund Balance7,493,989 10,708,879 17,119,484 15,648,043 19,194,144 21,161,408 - 6 - 9/3/2013 Increased cost Revisions / newly added project Amended * Placeholder items for future discusion 201320142015201620172018 RevenueReal Estate Transfer Tax 3,871,000$ 3,900,000 4,095,000 4,300,000 4,515,000 4,741,000 Less than 1% increase from 2013 forecasted; Then 5% per year Golf Course Lease129,426 132,014 134,655 137,348 140,095 142,896 Annual lease payment from Vail Recreation District 2% annual increase - deposited to "Recreation Enhancement Account" (accompanying expenditure listed below) Intergovenmental Revenue20,000 20,000 20,000 20,000 20,000 20,000 $20K Lottery fund proceeds Project Reimbursements1,165,000 - - - - VRD portion for Golf Course Clubhouse construction Recreation Amenity Fees10,000 10,000 10,000 10,000 10,000 10,000 Earnings on Investments and Other46,789 35,462 2,833 8,412 18,370 16,006 Total Revenue 5,242,215 4,097,476 4,262,488 4,475,759 4,703,464 4,929,903 ExpendituresMaintain Town Assets Annual Park and Landsc ape Maintenance1,373,854 1,409,854 1,438,051 1,466,812 1,496,148 1,526,071 Ongoing path, park and open space maintenance, project mgmt Management Fee to General Fund (5%)233,550 195,000 204,750 215,000 225,750 237,050 5% of RETT Collections - fee remitted to the General Fund for administration Tree Maintenance90,000 65,000 65,000 65,000 65,000 65,000 Regular maintenance for tree health within the town (spraying, removing, new trees); scale spraying on town-owned property at approx. $120 per tree; Initiating tree-planting program for lost trees Forest Health Management207,710 195,000 195,000 195,000 195,000 195,000 Pine beetle mitigation in conjunction w/ forest service; Wildfire prevention measures Street Furniture Replacement75,000 75,000 - 10,000 25,000 25,000 2013 and 2014 increased requests for bike ra cks and benches throughout town; also includes annual replacement or capital repairs Glen Lyon Bridge- - 150,000 - - - Re-decking of recreation path bridge; too large a project to include in annual rec path captial maintenance Alpine Garden Support65,620 65,620 66,932 66,932 68,271 68,271 Annual operating support of the Betty Ford Alpine Gardens Eagle River Watershed Support62,000 62,000 63,240 63,240 64,505 64,505 Annual support of the Eagle River Watershed Council programs Public Art - Operating94,005 95,885 97,803 99,759 101,754 103,789 Art in Public Places programming Environmental Sustainability255,657 250,000 250,000 250,000 250,000 250,000 Environmental Sustainability programs Total Maintenance2,457,396 2,413,359 2,530,776 2,431,743 2,491,428 2,534,686 Enhancement of Town Assets Rec. Path Capital Maint98,339 104,796 104,837 103,362 111,040 114,371 Capital maintenance of the town's recreation path system Park / Playground Capital Maintenance89,000 90,500 87,500 82,000 87,500 90,000 Minimal increases across years; Annual maintenance items include projects such as playground surface refurbishing, replacing bear-proof trash cans, painting/staining of play structures, picnic shelter additions/repairs, and fence maintenance Flood Incident repairs930,832 - - - - - 2012 repairs to culverts, drainage, etc Donovan Park Master Plan- 25,000 - - - - To separate and update the Donovan Park master plan from the Ford Park master plan Library Recreation Path Reconstruction- 1,100,000 - - - - Reconstruction of the recreation path from the Vail Library to Lionshead, including 12 ft wide concrete trail, repairs to eroded culverts at Mill Creek and stream bank erosion repair (50 ft. section) Streambank/tract mitigation950,000 750,000 - - - - Pending Eagle River Water District study results; Includes estimates for streambank repairs (from water to bank) and riparian repairs (from bank to land area and revegetation) Water Quality / Storm Water- 350,000 Would accompany repairs made with streambank/tract mitigation for storm water and culverts East Vail Interchange Improvements- 2,210,260 Water quality improvements of $431,500 to create 4 "dry" ponds for run off to improve water quality, 4 water quality vaults instead of ponds to allow landscaping the area would cost an incremental $689,000; Landscaping design and construction of the interchange: $1,089,760 Skate Park - temporary- 260,000 - - - - Replacement of temporary skate park; a permanent site has not been identified. Estimated cost of a permanent site is from $500K - $1.0M; Per Council 8/21/12, move budget for temp. to 2014, with intent of selecting a permanent site in the next two years. Bike Lanes: N. Ftg Rd1,500,000 - - - - Moved up to 2014 from 2015 to correspond with CDOT overlay next year ; Bike lane shoulder from Red Sandstone school to Buffehr Creek Bike Lanes: S. Ftg Rd688,015 500,000 - - - - Bike lane shoulders: In 2013 from West Vail roundabout to Matterhorn; 2014 from Matterhorn to Cascade to be done in conjuction with Cascade CDOT parking project Ford Park Safety Improvements- 304,000 - - - - Moved up to 2014 to coincide with Ford Park improvements; Ford Park playground built in 2000; improvements were previously scheduled for 2015 Ford Park Portal Improvements- 250,000 - - - - TOV portion of improvements to six portals into Ford Park; Matching contribution from Vail Valley Foundation; 2013 for design; Transferred $750K to 2013 Ford Park Fields per Council 8/6/13 ($100K tfd in 2013 and $650K in 2014) Ford Park Master Plan50,000 - - - - - Continue revisions to Ford Park Masterplan Ford Park Parking Lot Slope Revegetation- 100,000 - - - - Re-vegetate the slope down toward the river at the Ford Park parking lotTOWN OF VAIL 2014 PROPOSED BUDGET SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCEREAL ESTATE TRANSFER TAX - 7 - 9/3/2013 Increased cost Revisions / newly added project Amended * Placeholder items for future discusion 201320142015201620172018TOWN OF VAIL 2014 PROPOSED BUDGET SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCEREAL ESTATE TRANSFER TAX Booth Creek Playground- 385,250 - - - - Previously in 2012; deferred to 2014 Booth Creek Tennis Courts- 262,500 - - - - Renovate the current tennis courts Booth Creek Park redevelopment- - - - 1,806,300 - Previously in 2012; deferred to 2017 Donovan Park - - 304,000 - - - 2015 safety improvements to playground / park Public Art - General program / art388,027 80,000 85,000 85,000 85,000 85,000 To purchase sculptures, artwork, art programs and events; remainder is re-appropriated each year to accumulate enough funds Public Art - Winterfest58,230 - - - - - Annual Winterfest event; approximate cost of $25K per year; rely on donations Total Enhancements3,252,443 6,062,046 581,337 270,362 2,089,840 2,499,631 VRD-Managed Facility ProjectsRecreation Enhancement Account129,426 132,014 134,655 137,348 140,095 142,896 Annual rent paid by Vail Recreation District; to be re-invested in asset maintenance Golf Course - Other 664,417 108,967 20,276 97,498 15,763 311,739 2014 asphalt parking area by storage maintenance building; 2018: Reconstruction of the 11th hole pumphouse Dobson Ice Arena68,480 14,475 105,721 23,166 254,413 10,300 Refurbishment of wood exterior and landscape improvements; renovate changing rooms and restrooms; 2017 low slope roof, electrical switch gears Ford Park / Tennis Center Improvements2,768 12,270 69,006 9,785 5,176 6,213 2015 tennis club roof; Athletic Fields 2,848 15,604 3,764 18,254 - 2014 and 2016: asphalt overlay of parking lot Gymnastics Center- - - - 44,408 - 2017: Restrooms Nature Center10,646 - 20,000 65,000 - - 2015: wood siding; 2016 Exterior windows, doors and slope roof Total VRD-Managed Facility Projects 878,584 283,330 353,422 351,050 459,855 471,148 New AssetsGolf Course Clubhouse (CCF)6,383,739 - - - - - Re-appropriation to continue project. Total includes (from 2012) $1.15M reimbursement from VRD, allocation of Recreation Enhancement Funds $504K and Conference Center funds of $3.8M (Total project cost estimated at $6.8M) Ford Park Fields8,838,782 - - - - - Per council 8/6/13 move up $2.7M from 2014 budget plus use $100K in 2013 and $650K in 2014 from Ford Park Portal Improvements (to help offset the $1.5 shortfall) plus $218K for VVF shared costs ; Re- appropriated balance plus transfer of $360K from Frontage Road Bike Lanes above for reconstruction of the streamwalk along Ford Park (reducing the slope grade from a max of 17% to a max of 6 - 7%) and transfer of $416K from Ford Park/Tennis budget; Ford Park Amphitheater1,210,000 - - - - - VVF's portion of Phase I construction and Phase II planning Public Restrooms368,268 - - - - - Restrooms at lower bench of Ford Park Total New Assets:16,800,789 - - - - - Total Expenditures23,389,212 8,758,735 3,465,535 3,053,155 5,041,122 5,505,465 Other Financing Sources (Uses)Transfer from Conf Center Fund6,785,000 - - - - - Transfer from Conf Center Funds for Golf Clubhouse ($3.8M) and Ford Park Field projects ($3.5M), less $515K transferred in 2011 for planning/design Lionshead Medians (VRA)Revenue Over (Under) Expenditures(11,361,997) (4,661,259) 796,953 1,422,604 (337,658) (575,563) Beginning Fund Balance16,427,9665,065,969404,7101,201,6632,624,2672,286,609Ending Fund Balance5,065,969$ 404,710$ 1,201,663$ 2,624,267$ 2,286,609$ 1,711,047$ - 8 - 9/3/2013 Note: Costs are estimates VRARETT Capital Projects Fund DescriptionStatus Priority IGuest Services Enhancements √ Included in 5-year Capital Projects Fund Library Remodel √ Done Parking Expansion - LionsHead $18.1M - $36.2M Parking Expansion - Ford Park : Structure* $30.0M - $54.0M *Council did not support Parking Expansion - Ford Park : Surface $9.74M - $18.5M Includes field work Parking Expansion - North Frontage Road Various areasPartially complete Parking Expansion - South Frontage Road Includes parking from Cascade to PW Shops *per Council 4/19/11, removed $9.5M Partially complete Simba Run Underpass Feasibility Study √ Included in 5-year Capital Projects Fund Energy Audit Enhancements √ Completed Chamonix Site Development - Housing $ TBD Recent estimate: $1.4M; Could be phased (1st phase approx. $880K) Main Vail Station - major remodel √ Completed Priority IIEast Vail Fire Station Remodel √ Included in 5-year Capital Projects Fund N. Frontage Rd -East Vail Turn lanes, bike paths, etc based on town's master plan Frontage Road - Ford Park Turn lanes, bike paths, etc based on town's master plan N. Frontage Rd - West Vail Turn lanes, bike paths, etc based on town's master plan Frontage Rd - LionsHead From Evergreen to EverVail Main Vail Round-about Major Reconstruction 3,600,000 West Vail Round-about Major Reconstruction 1,000,000 Golf Course Clubhouse √ * VRD to contribute $1.165M; another $1.5M is already budgeted in RETT; $3.8M proposed use from Conference Center Funds Budgeted in 2013 LionsHead Park (Sundial Plaza) √ Budgeted in 2013 LionsHead Information Center Renovation √ Completed with Welcome Center LionsHead Parking Structure Enhancements3,500,000 Does not add spaces, but brings remainder of structure up to standards of new transit center and current codes; enhances guest experience; includes heated stairways on east side Concert Hall Plaza (West Portal) √ Now included in 5-year VRA budget Muni Bldg HVAC replace & minor renovations 2,400,000 Replace air handling system and improve air flow; paint, replace carpet, replace ceilings, etc. which may be damaged in construction; move people temporarily;***Per Council 4/19/11, future consideration to potential redevelopment/partnership with VVMC Priority IIISimba Run Underpass $6.0 million budgeted in VRA; Grant pending East LionsHead Circle (East Portal) √ Now included in 5-year VRA budget Town Shop Improvements 12,750,000 Municipal Building - complete remodel $ TBD Bike path reconstruction near Pedestrian Overpass 175,000 On north end of Pedestrian Overpass Lighting for Pedestrian Overpass to Red Sandstone 170,000 Add lights on pedestrian path from Red Sandstone to bridge Newly-identified projects:Flood repairs and improvements √ Costs estimated at $1.45 millionBudgeted in 2013 Eligible for funding from- 9 - 9/3/2013 Capital Budget - Project Detail 2013 Amended20142015201620172018 Project Name: Parking Structure Mtce665,000$ 620,000$ 680,000$ 675,000$ 690,000$ 690,000$ Project Code:CMT007 Project Manager:John King Vail Transportation Center Concrete and Caulking Repairs20,00030,00030,00030,00030,00030,000 Equipment Replacement25,00030,00030,00030,00030,00030,000 Expansion Joint Replacement30,00030,00030,00025,00025,00025,000 Hot Water Heater Deck Sealing 250001000030,00030,00030,000 Deck Topping Replacement5,0001500060000 Elevators75,000100001000010,00010,00010,000 Ventilation System Repairs35,00035,00035,00030,00030,00030,000 Flooring10,00010,00025,00010,00010,00010,000 Fire System Replacement25,00025,00025,00025,00025,00025,000 Electrical and Lighting 10,00010,00010,00030,00030,00030,000 Painting and Rust Control20,00020,00020,00020,00020,00020,000 Paint Stripes15,00020,00025,00015,00015,00015,000 HVAC and Plumbing 5,00030,00030,00030,00030,00030,000 Interior Finishes10,00015,00015,00015,00015,00015,000 Locker Replacement Roofs, Walls, Doors 10,00015,00015,00015,00015,00015,000 Security5,0005,0005,00015,00015,00015,000 Structural Inspection15,00015,000 Structural Repairs10,00020,00020,00020,00020,00020,000 Automatic Doors - Terminal Bld.20,00020,00020,000 Terminal Building10,000 10,000 10,000 Windows5,0005,000 5,000 5,000 5,000 5,000 Vail Information Center15,00015,000 15,000 20,000 20,000 20,000 Ski Museum15,00015,000 15,000 20,000 20,000 20,000 Terminal Building15,00015,000 15,000 20,000 20,000 20,000 Parking Booths10,00045,000 10,000 10,000 10,000 10,000 Lionshead Transportation Center Expansion Joint Replacement25,00025,00025,00025,00025,00025,000 Concrete Repairs25,00025,00025,00025,00025,00025,000 Equipment replacement30,00015,00010,000 10,000 10,000 Fire system Replacement10,00010,00010,0005,0005,0005,000 Flooring Electrical and Lighting 30,00030,00030,000 Deck Sealing 5,00010,00010,00010,00010,00010,000 Deck Topping Replacement50,00020,000 50,000 Interior Finishes5,00010,00010,0005,0005,0005,000 Painting and Cleaning25,00025,00025,00030,00030,00030,000 Stripe painting15,00010,00010,00010,00010,00010,000 Roofs, Walls, Doors 15,00010,00010,00020,00020,00020,000 Structural Inspection20,00020,00020,000 Structural Repairs30,000 30,00040,00040,000 40,000 40,000 Snowmelt Stairs Roofs, Walls, Doors, Windows Interior Finishes Subtotal LionsHead280,000 230,000 275,000 270,000270,000270,000 Supplemented Items during the year: Overhaul electrical system/conduit and renovate east stairs at LH structure65,000 C-1 9/3/2013 Capital Budget - Project Detail 2013 Amended 20142015201620172018 Project Name:Facilities592,000$ 491,000$ 508,000$ 293,000$ 255,000$ 410,500$ Project Code:CMT005 Project Manager:John King Community Development building Stucco patching / painting (10 yrs) Window repair (10 yrs) Door replacement Roof - damage only Roof replacement (2020) Interior walls and ceilings (6 yrs) Interior flooring (13 yrs) Kitchen update incl. appliances (2018)25,000 Restrooms - remodel Boilers (2) (2023) Air handling unit relacement (2023) Furnace (2023) and expansion tank (2024) Hot water heater (2020) Fire Station I (East Vail) Misc. Repairs5,000 5,000 5,000 5,000 5,000 Stucco patching / painting (10 yrs) Wood siding clean & paint (5 yrs) ; Replace 201720,000 Window repair (10 yrs) Door replacement 6,000 Overhead garage doors7,500 Wood decks - rebuild Facility interior: carpet (15 yrs) Facility interior: paint (7 yrs)5,000 Hot water heater (2025) Compressor - replacement3,125 Radiant Heat tube replacement (2022)7,500 Exhaust extraction system replacement (2017) Generator replacement (2014) enclosure only10,000 Fire Station II (Main Vail) Stucco patching / painting (10 yrs) Wood siding clean & paint (5 yrs) ; Replace 20177,990 Wood siding replacement Window repair (10 yrs) Door replacement Overhead garage doors12,500 Sloped roof replacement Gutters, Downspouts and Heat Trace Facility interior: carpet (15 yrs) Facility interior: tile floor Facility interior: paint (7 yrs) Hot water heater 1,875 1,875 Radiant Heat tube replacement (2022) Exhaust extraction system replacement (2023) Generator replacement (2028) misc repairs5,000 Fire Station III (West Vail) Misc. Repairs5,000 5,000 5,000 5,000 5,000 5,000 LibraryMisc. repairs5,000 5,000 5,000 5,000 5,000 5,000 Wood siding clean & paint (5 yrs) Window repair (10 yrs) Door replacement (2018)15,000 Metal roofing (2020) Skylights mtce ; replacement 2022 Facility interior: carpet (12 yrs) Kitchen (2018)- Restrooms (2)17,000 17,000 Boiler (1) replacement (2025)40,000 Expansion tank for boiler5,000 Hot water heater (17 yrs) Air Handling unit (2023) Air compressor (2021) Fire panel (2026) Security system27,500 Lionshead Welcome Center Misc. Repairs5,000 5,000 5,000 5,000 5,000 10,000 C-2 9/3/2013 Capital Budget - Project Detail 2013 Amended 20142015201620172018 Project Name:Facilities592,000$ 491,000$ 508,000$ 293,000$ 255,000$ 410,500$ Project Code:CMT005 Project Manager:John King Lionshead Transit Center Misc. Repairs5,000 5,000 5,000 5,000 5,000 5,000 Police Dept ** Will be adjusted based on plans for Muni redevelopment Stucco patching / painting (10 yrs)73,190 Wood siding (6 yrs) Stone Veneer (10 yrs) Windows and doors.(10 yrs) Rebuild balconies Roof (2017) Gutters and downspouts (2017) Subsurface concrete parking repairs (8 yrs) Interior Finishes35,000 46,000 40,000 20,000 20,000 20,000 Interior flooring (13 yrs)10,000 Kitchens (2) one in 2015; second in 20178,000 10,000 Locker rooms and restrooms (16 yrs) Boiler replacement (3)75,000 Re-tube Boilers (5) (10 yrs) Circulation pumps (3 yrs) Expansion tanks (4)12,500 Hot water heaters (2) (17 yrs) Air Handling units (2)45,000 45,000 25,000 Interior Cooling units (4) (2017) Parking garage heaters (5)6,875 6,875 Rooftop units (7) (2023) Exterior Air conditioning units (2) (2027) Electrical equipment (switch panels) (9) (2026) Fire panel10,000 Elevator drive and controls 43,750 Elevator cab remodel Public Works Administration Damaged sections of heated walkways (8 yrs)2,188 Wood siding clean & paint (5 yrs) 10,810 Window repair (10 yrs)7,344 Roof 80,000 Facility interior: carpet (15 yrs) (2018)25,000 Facility interior: paint (10 yrs)5,512 Kitchen update incl. appliances Restrooms (2) (15 yrs) Boiler replacement10,000 10,000 Circulation pump (13 yrs) Expansion tank (2018)6,500 Hot water heater replacement2,750 Public Works Shop and Bus Barn Heated concrete slabs - minor mtce (3 yrs)1,250 Heated concrete slabs - replace damage (7 yrs)5,000 35,000 Wood siding clean & paint (5 yrs) Wood siding 25% replacement (5 yrs) (2021) Window repair (2020) Doors: cyclically repl. Locks, weather stipping (3 yrs)15,000 Metal door repair (5 yrs)1,375 Window replacement (25% every 5 yrs)18,375 - - 20,000 Overhead garage door 11' (replace section 25%) (4 yrs) Overhead garage door 22' (replace section 25%) (4 yrs)35,000 15,000 15,000 Steel doors ( replace section 25%) (7 yrs) Roofing (replace portion 30%)45,000 Restrooms remodel8,750 8,750 Locker rooms (2018) Boiler replacement Expansion tank replacement (2018)7,000 Circulation pumps (3) (5 yrs)28,875 Hot water heater replacement3,125 3,125 Furnace replacement (2 of 9 total)16,376 Radiant Heat tube replacement (5 yrs): Bay62,813 62,813 Radiant Heat tube replacement (5 yrs): Bus barn (2017) Compressors (2018)5,000 Vehicle service lift replacement (2)20,000 Vehicle paint booth - replace air cleaning unit24,375 24,375 Exhaust extraction system replacement Fuel level monitor system replacement18,750 Water recycle unit replacement (2017) Bus Wash Equipment45,000 C-2 9/3/2013 Capital Budget - Project Detail 2013 Amended 20142015201620172018 Project Name:Facilities592,000$ 491,000$ 508,000$ 293,000$ 255,000$ 410,500$ Project Code:CMT005 Project Manager:John King Fire panel (2021) Snowmelt Boilers Annual Maintenance/repairs40,000 40,000 50,000 50,000 50,000 50,000 Lift Stations Ford Park 80,000 Vail Valley Drive80,000 Ski MuseumMis. Repairs5,000 5,000 5,000 5,000 5,000 5,000 Facility interior: carpet (2018)20,000 Restroom 6,250 Hot water heater replacement (18 yrs) Air conditioning unit (2022) Vail Village Info Center Heated concrete slabs - replace damage (7 yrs) Stucco patching / painting (10 yrs)43,914 Stone Veneer (6 yrs) Windows and doors.(10 yrs) Restroom (15 yrs) Facility interior: tile repair (10 yrs) Facility interior: paint (6 yrs) Transit Offices Heated concrete slabs - replace damage (7 yrs)3,188 Stucco patching / painting (10 yrs)47,292 Stone Veneer (6 yrs)1,250 Windows and doors.(10 yrs)6,192 Skylights maintenance (10 yrs)24,960 Skylights replacement 25% (7 yrs) (2018)50,000 Facility interior: carpet (13 yrs) Facility interior: tile repair (10 yrs)1,500 Facility interior: paint (6 yrs) Restrooms and locker rooms (15 yrs)105,000 Buzzard Park Stucco patching / painting (10 yrs) (2018)25,000 Wood siding repairs (5 yrs) 25,615 Window repair (10 yrs) Doors: cyclically repl. Locks, weather stipping (3 yrs) Railings maintenance (5 yrs)1,800 Railings replacement (2018)30,000 Stairways and landings: wash and seal (4 yrs)2,988 Roof (2023) Gutters, downspouts and heat trace (2023) Washers and dryers replacement8,750 Boiler replacement25,000 Expansion tanks (2018)7,000 Circulation pump replacement (7 yrs)1,500 C-2 9/3/2013 Capital Budget - Project Detail 201320142015201620172018 Project Name:Capital Street Mtce735,900$ 981,200$ 1,215,500$ 954,800$ 1,200,100$ 878,900$ Project Code:CMT004 Project Manager:Tom Kassmel Charlie Turnbull Description of project: Streetscape repair60,000 64,000 67,000 70,000 74,000 78,000 Pavement Inspection18,000 - 20,000 - 22,000 - Data Collection/Intern- - - - - - - Stripping29,000 32,000 34,000 36,000 38,000 40,000 Crack Seal- - 115,000 - - 132,000 Aspahlt Patching50,000 80,000 53,000 90,000 60,000 102,000 Concrete Repair45,000 64,000 46,000 70,000 52,000 78,000 Guardrail Repair12,000 45,000 13,000 14,000 50,000 16,000 Surface Seal- 380,000 205,000 150,000 135,000 Asphalt Mill & Overlay250,000 - 425,000 655,000 - Drainage Improvement150,000 110,000 67,000 315,000 74,000 78,000 Storm Water Management55,000 57,000 60,000 63,000 66,000 70,000 Bridge Improvement60,000 60,000 70,000 Sub Total669,000 892,000 1,105,000 868,000 1,091,000 799,000 Contingency (~10%)/Misc.66,900 89,200 110,500 86,800 109,100 79,900.0 Streetscape repairMaintnenace of streetcape areas Pavement InspectionBi-Annual Surface Pavement Inspection of all the Town Roads. This allows us to montior and evaluate road conditions. Data Collection/InternCollect and update GPS data inventory(Draiange, Street Lights, Signs, etc…) StrippingStripe all of the Town roads Crack SealSeal cracks within all of the town roads. Townwide every 5 years. Spot sealing every year. Aspahlt PatchingFull depth and skin asphalt patches as needed throughout the town. Concrete RepairConcrete repair thorughout the town. Guardrail RepairGuardrail repair throughout the town. Surface SealSlurry and Chip seals on town roads as part of the towns pavement maintenance program. Asphalt Mill & OverlayAsphalt mill and overlays on town roads as part of the Town's pavement maintenance program Drainage ImprovementDrainage Improvement projects throughout the town. Storm Water ManagementMaintenance of Storm Sewer System, contract cleaning, water quality improvement programs. Bridge ImprovementMinor Bridge improvements as identified in the biannual bridge inspection reports. ContingencyUnforseen Capital Street Maintanence issues that come up throughout the year C-3 9/3/2013 To: Town Council Stan Zemler, Town Manager From: Dwight Henninger, Chief of Police Ron Braden, IT Director Craig Bettis, Commander Date: July 29th, 2013 Subject: TOV Camera Update 2014 I. SUMMARY The Vail Police Department and the Town of Vail CCTV program rely on technology, enforcement, and engineering to improve the safety of our citizens and guests. The technology of a well placed public camera system is a crucial piece in crime reduction and event security for the Town of Vail. Each camera is a force multiplier for public safety and should be looked at as if it was an extra pair of eyes and ears on the streets to help capture evidence and reduce criminal activity. With the upcoming 2015 World Alpine Ski Championships approaching fast and after the unfortunate incident surrounding the Boston Marathon this past year, the current societal expectation is that safety is paramount during and around public events. On average in a year, Vail can host in upwards to 90 Special Events, drawing crowds during one single event close to 30,000 people. Vail has established itself in the international community as a destination resort year-round and will continue to host larger scale events and activities in the future. During the 2015’s crowd estimates could exceed over 150,000 spectators putting us on the fore front for international attention and exposing Vail as a prime soft target threat for terrorist and criminal activities. All cameras will be Pan Tilt Zoom (PTZ) capable and work with the existing loading and delivery cameras. The majority of the cameras will be hardwired and mounted to the light poles throughout both villages. The cameras will be small enough that they will not be intrusive to the public eye, nor take away from the ambiance of the villages. Cameras that are set to capture images will be secured through our network and be recoded to DVR’s for a period of no longer than 90 day’s. The cameras will have the ability to be monitored during real-time during events in our 911 Communications Center or designated event command post. During this past year there are many examples in which cameras in the Village and Lionshead would have helped Vail Police in solving crimes. The few existing cameras we have in place now, proved this very point. 9/3/2013 Town of Vail Page 2 In late fall we were able to capture video of a suspect inside the TRC that later led to his capture in a “Peeping Tom” case on a minor at a Vail home. In spring, a case was reported by a victim who used social media to vent her frustration about Vail PD, when she alleged that she was assaulted and thrown down a set of stairs in Lionshead. If a camera was in the area, we could have immediately pulled the footage and could have shown that in fact she had fallen due to her level of intoxication. Instead, we spent countless hours of investigation that lasted several days, leaving the community in fear of a suspect who did not exist. II. Camera Recommendations Vail Village/Golden Peak Solaris- 4 cameras will capture the Solaris event area where the WASC 2015 Awards Stage will be located. Also throughout the year, several concerts, USA Cycle Pro and The Mountain Games have events occurring in this area Checkpoint- 1 camera facing south towards Solaris and International Bridge Transportation Center/Bus Plaza- 1 camera facing north towards Bridge and Bus Plaza, 1 camera on the southwest corner top of TRC facing south and 1 camera at the bottom of stairs towards rock fountain Slifer Building-1 camera to replace existing hardware facing north Christy Sports Building-1 camera facing south down Bridge Street Children’s Park- 1 Camera capturing Wall Street. Pirate Ship Park- 1 camera capturing walkway towards Golden Peak, this is a major pedestrian route for 2015’s and The Mountain Games. Golden Peak- 2 pole cameras capturing path on East Meadow and Mill Creek and one to capture grass area behind Larkspur TRC/ East Meadow- 1 camera Children’s Fountain/ Pepi’s- 2 cameras to cover area around fountain and stairs towards Gore Creek *17 cameras total to be installed in Vail Village Area* Lionshead Bus Shelter- 1 camera facing west Arrabelle/Double Diamond- 1 camera on corner of building Bart and Yeti’s- 1 camera pole 9/3/2013 Town of Vail Page 3 North Face Store/ Vail Bike Tech- 2 cameras to capture walkway and park Moe’s- 1 camera capture stairs and west end of Lionshead Concert Hall Plaza- 1 camera to capture bus stop *7 cameras total to be installed in Lionshead* Total camera allocation= 24 cameras III. Cost $120,000 (Install and Hardware) 9/3/2013 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: September 3, 2013 ITEM/TOPIC: West Slope Principles for the Colorado Water Plan Update PRESENTER(S): Chuck Ogilby ATTACHMENTS: Western Slope Principals 9/3/2013 1 West Slope Principles for the Colorado Water Plan 1. Solutions in the Colorado Water Plan (CWP) to supply water for growth and development in one part of the state should not over-ride land use plans and regulations adopted by local governments in the part of the state from which water will be taken. 1,2,3,4,5,6,7 1.1 No new water supply projects or major changes in operation of existing projects should be planned unless agreed to by the county, conservancy district, and conservation district in the area from which water would be diverted. 1,3,5,6,7 1.2 The CWP must take into account pending projects, water supply plans, comprehensive land use plans, local regulatory authority, water quality plans (208 Plans), watershed plans, multi-party water agreements and related documents adopted by local governments in the area from which water would be taken. 1,2,3,4,5,6,7 1.3 Both the legislative basis and the legal impact of local government regulatory tools adopted to mitigate impacts of water projects should be recognized and protected. 3,6,7 1.4 The CWP should never elevate the agricultural interests in one part of the state over the agricultural interests in another part of the state to meet the demands of Front Range development. Agriculture is an important segment of the state’s economy as a whole. Agriculture provides food independence, open space, wildlife habitat, cultural value, and economic activity wherever it is located. 1.5 Any new supply projects taking water from one area of the state to another should include funding for “compensatory projects” to serve the area from which the water is taken. 7 2. The CWP should protect and not threaten the economic, environmental, and social well-being of the west slope. 1,2,3,5,6 2.1 The cornerstones of the west slope's economy are tourism, recreation, agriculture, and resource development, all of which are highly dependent upon water to be successful. The CWP should not facilitate additional diversions that could threaten the region’s environmental, social and economic well-being. 1,2,3,6 2.2 To educate the public about existing conditions on the west slope, the CWP should identify the location and amounts of water that are already diverted every year from the west slope to the east slope, and discuss the historic and current consequences of those diversions. 1,2,3,6,9 9/3/2013 2 2.3 The state should not facilitate, politically, financially, or legally, any new water supply projects from the Colorado, Yampa/White or Gunnison River Basins to the Front Range without the consent of the county, conservancy district, and conservation district in the basin of origin, and unless impacts are avoided and mitigation is provided. 1,2,3,6 7 2.4 New supply projects that involve storage on the west slope must make a significant amount of water available to west slope water uses. New supply projects that involve storage of west slope water in an east slope storage project must provide compensatory storage to protect existing and future west slope water uses, as well as the environmental and non-consumptive needs of the basin of origin. 7 2.5 The CWP must protect investments in public water and wastewater facilities by ensuring that costs to upgrade and operate these facilities do not increase because of Front Range water projects.5 2.6 The CWP must afford recreational in-channel diversions and CWCB instream flows the same status as other water rights that are protected under Colorado law. 3,6 Other west slope non-consumptive water needs must be factored into the CWP. 2.7 Water quality protection efforts of the west slope must be respected and enhanced by the CWP. 4,5,6 2.8 The historic use of west slope agricultural water rights provides a river flow regime that is relied upon by all west slope users and must be maintained. 8 3. The CWP should identify a process and requirements for each basin to exhaust available water supply within its own basin before planning diversions from another area of the state. 1,2,3,7 3.1 Transmountain diversion water should be re-used to extinction to the extent allowed by law, before any proposed new supply development focuses on further west slope water supply. 1,2,3,6,7 3.2 Re-allocation of existing supplies in areas that need more water should be evaluated (e.g. rotational fallowing, changing to new uses, deficit irrigation).1,3,6,7 3.3 Front range infrastructure and water should be shared to meet future demands (e.g. WISE). Laws and regulations that improve such sharing should be considered. 3.4 New Front Range in-basin projects should be pursued to fully utilize in-basin supplies (e.g. Chatfield Reallocation, SDS, Arkansas Conduit, indirect and direct 9/3/2013 3 re-use, gravel pit storage projects), including maintaining and enhancing existing storage facilities. The CWP should encourage and facilitate dredging to keep capacity, and streamline efforts to enlarge storage by dredging when practical.3,6 3.5 The CWP should promote mechanisms to reduce demand through agricultural or municipal efficiency/conservation, land use and smart growth policies that further water conservation, and controls on water usage. 3,6,7 Under no circumstances should agriculture be penalized for switching to more efficient water use methods. 3.6 The CWP should reject proposals for water to supply new development when and where there are insufficient water resources available to support them under all hydrologic conditions without creating risks for other water users. 1,3,6,7 Any new supply projects that rely on diversions from the west slope should be developed within the existing water rights system and not afforded special status. 3.7 Front Range areas with present and future projected water shortages should pursue collectively financing projects that provide water resources to their areas. 4. The CWP should outline mechanisms to mitigate the risk of potential Compact curtailment of the Colorado River. For example, the CWP should adopt low-risk legal and hydrologic assumptions related to Colorado’s obligations under the Colorado River Compact and the Upper Colorado River Basin Compact in order to minimize the risk of curtailment on existing uses of Colorado River basin water.7 4.1 There is disagreement on how much, if any, additional consumptive use water is available from the Colorado River. Because of justifiable reliance and financial investment, existing uses and users should be protected and not put at risk by new development. 4.2 The facilities and methodologies for protecting existing users from a compact curtailment, as well as for mitigation, must be in place prior to any new project or methodology that would take additional water out of the Colorado River Basin. 4.3 The CWP must disclose that fully developing the state's Colorado River compact entitlement will increase the chance of a compact curtailment that would impact existing users. 4.4 New projects in the Colorado River Basin should be supported and approved, if at all, only on conditions that will allow diversion and storage at times and in amounts that will not increase the risk of compact curtailment of other post- Compact water rights. 9/3/2013 4 5. The State should not assume a role as a proponent of a water project until the State regulatory process has been completed and the project has been agreed to by the impacted counties, conservancy districts and conservation districts in the area from which water would be diverted. The above principles are taken from many sources of earlier water principles around the state. The numbers in the above principles indicate in which documents a similar principle may be found, including: 1 Colorado 58 Water Principles. In approximately 1999, 58 Colorado Counties, signed onto these Water Principles, which were passed as a House Resolution as well. 2 Colorado River Water Conservation District Policy Statement: Existing Transmountain Diversions, Adopted July 15, 2008, readopted July 2011. http://www.crwcd.org/media/uploads/20110719-policies_TMD_Existing_Projects.pdf 3 Colorado River Water Conservation District Policy Statement: Transmountain Diversions, adopted March 16, 2000, revised and readopted July 2011. http://www.crwcd.org/media/uploads/20110719-policies_TMDs.pdf 4 Colorado River Water Conservation District Policy Statement: Water Quality, adopted July 2010. http://www.crwcd.org/media/uploads/20100720_policy_water_quality.pdf 5 NWCCOG Water Quality/ Quantity Committee Policies, readopted November 2012. 6 2012 NWCCOG Regional Water Quality Management Plan (208 Plan). http://nwccog.org/docs/wss/rwqmp_2012/Vol%201_Policy%20Plan%202012%20208%20Plan.pdf 7 Colorado Basin Roundtable Vision Statement (Nov. 2010). 8 Orchard Mesa Check Case, 91CW247, Water Division No. 5. 9 i.e. Senate Document No. 80, Windy Gap Project, Windy Gap Firming Project, Colorado River Cooperative Agreement 9/3/2013 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: September 3, 2013 ITEM/TOPIC: Ken Whitehead, Eagle County's Public Works and Landfill Director, will present landfill and Materials Recover Facility (MRF) background information on the current recycling operations and discuss the pros and cons of a single vs. dual stream sorting process. PRESENTER(S): Ken Whitehead, Eagle County ACTION REQUESTED OF COUNCIL: No action is requested at this time. BACKGROUND: In effort to meet the Town of Vail's adopted goal of 25% waste diversion by 2019, the Town has explored implementing a mandatory recycling ordinance, with several provisions addressing licensing, education, collection, and infrastructure. As part of the process to create this ordinance, Town staff worked with a Recycling Advisory Committee, who identified a need to make recycling as convenient and straightforward for residents and guests as possible. In many communities recycling is collected as a "single stream", meaning that all recyclable materials may go into one container. Currently, residential recyclables in Eagle County are collected as a "dual stream", in which paper is collected in one bin, while commingled materials (glass, aluminum, plastic) is collected in another. Cardboard is not collected at the curb. Commercial properties may contract for recycle collection in dumpsters designated for commingled, paper, or cardboard. Pros and cons exist with collecting recyclables through a single stream process. On one hand, education and collection processes are straightforward and total recyclables collected often increase by an average of 30%. However, on the other hand, the possibility for additional contamination (in which more recyclables are landfilled) without advanced recycling sorting equipment exists. STAFF RECOMMENDATION: Staff requests that the Vail Town Council listen to the presentation and ask questions pertinent to moving forward with the recycling ordinance. ATTACHMENTS: Eagle County Single Stream v Dual Stream White Paper 9/3/2013 1 BOCC Update: June 18, 2013 MRF White Paper on Dual Stream vs. Single Stream Ken Whitehead, Public Works Jesse Masten, Solid Waste and Recycling Issue The Eagle County Material Recovery Facility (MRF) is a dual stream facility that began operation in January of 2010 and is located at the County landfill. The construction cost of the MRF was $5.2 million. Prior to the construction of the MRF, haulers and municipalities had to transport their recyclables to Denver or Grand Junction (as did Eagle County) for processing. The community at large was very supportive of the construction of the MRF as a dual stream facility. Currently, there are some municipalities, vendors, and other entities in the valley that are either converting to single stream recycling or evaluating the feasibility of the single stream process. Recyclables that are diverted to single stream processes will reduce the revenue at the Eagle County MRF. Background The dual stream process allows for the collection of commingle (plastics, aluminum, tin/steel cans, and glass) separate from the fiber stream (paper and cardboard). This process was chosen by Eagle County over single stream since dual stream produces less contamination of the recyclables. This means that less processed material ends up in the landfill, the County receives more revenue from a cleaner product, and demand for dual stream material almost always exceeds that of single stream material (which can be beneficial in market downturns). In 2013, the budgeted expenditures for the MRF are $825,828 and the budgeted revenue is $573,500. The projected deficit for the MRF in 2013 is $252,328. If you subtract the recycling center hauling costs ($220,000), the MRF itself is projected to be $32,328 in the red. Please note that the 2013 expenditures include $100,000 in depreciation, which is not a cash expense, so on a cash basis, minus the hauling, we are projected to be in the black at the MRF. Staffing at the MRF currently consists of: • 1 working supervisor, • 2 operators, • 1 part-time employee to maintain and clean up the recycle sites, • 2 temporary contract laborers (32 hours per week) on the sorting line, 9/3/2013 2 • 4 inmates on the sorting line. We receive approximately 6,000 tons per year of recyclables through the MRF. The MRF gets top dollar from the mills and has more outlets for the material because of the lack of contamination from our dual stream products. Currently, Centennial Recycling is our broker. However, we are at this time negotiating with Waste Management, Inc. (WMI) on a new broker contract, pending Board approval. In 2011, the MRF was able to start accepting #3-#7 plastics as opposed to just the #1 and #2 plastics. The MRF was able to achieve this by utilizing inmates from the County Detention facility, which have been provided by the Sheriff’s Office since September 6, 2011, and has saved us approximately $120,000 per year in temporary labor costs. The MRF rejection rate is approximately 15 percent (i.e. 15 percent of the total tonnage that comes into the MRF is landfilled). The material landfilled is garbage that has been thrown into the recycle bins. Discussion As part of an effort to create a Community Wide Recycling Ordinance to facilitate commercial and residential recycling, the Town of Vail is investigating the feasibility and efficiency of converting to single stream collection (primarily for residential, but the goal is to provide convenience and an increase in recyclables). The Town of Vail represents about 5 percent of the total tons of recyclables that currently come to the MRF. The Vail Town Council asked their staff to work with Eagle County staff to see if there is a solution that works well for both entities. The Eagle County Board of County Commissioners (BOCC) asked County staff to develop a briefing paper on the pros and cons of dual stream versus single stream recycling. Additionally, at the May 22, 2013 Waste Steering Committee meeting chaired by the Eagle Valley Alliance for Sustainability (EVAS), the Committee discussed the prospect of Eagle County converting the existing MRF to a single stream facility. A list of the pros and cons of using a dual stream process versus using a single stream process at the Eagle County MRF are included below: Dual Stream Pros: • Less contamination of recyclable materials (e.g. the paper does not contaminate the glass, the paper does not contaminate the aluminum, the glass does not contaminate the paper or cardboard) • Less materials landfilled • Higher price for the commodities due to reduced contamination • No additional capital cost • No additional labor cost • No additional operating cost 9/3/2013 3 • When demand for materials diminishes (like China rejecting plastics #3-7 right now) the MRF will be able to sell most of its material • Produces high quality feedstock for the mills Dual Stream Cons: • Requires two separate bins at the collection point (one for commingle and one for paper) • Higher collection costs • Not as customer friendly Single Stream Pros: • Very convenient for the customer (one container) • Potential to increase recycling rates by up to 30 percent • Lower collection costs for the hauler • It is possible that the Eagle County Landfill life would be extended (and also possible that front range landfills would fill up faster if the single stream contamination rate is high) • Potential to reduce hauling costs from the recycle centers Single Stream Cons: • Higher contamination levels at the MRF • Higher contamination levels at the mills • Lower quality materials due to the contamination • The glass may be too contaminated for Rocky Mountain Bottle to accept it and we may have to landfill it (or possibly use it for cover material pending CDPHE approval) which would reduce our recycling rate for the County • Potential for more material to be landfilled • Higher facility operating cost (approximately $115,000 per year) • Requires additional labor for pre-sort (total of $90,000/year for 3 temporary workers) • Requires expansion of the current MRF building and equipment ($2.5M - $3M) and this would significantly reduce our unrestricted reserves • If the Town of Vail goes to single stream but the MRF remains a dual stream facility, the number of trucks to transport loose recyclables to Denver will increase (it is approximately 100 miles from Vail to Denver and 300 tons per year of recyclables from Vail would result in about 15 to 20 truck trips per year) Fiscal Impact We have developed a preliminary cost analysis of converting the existing dual stream MRF to a single stream MRF. Currently the dual stream MRF is basically at break-even with approximately $600,000 in annual revenue off-setting annual operating costs of approximately $600,000. This analysis did not consider the hauling cost of $220,000 from the recycling centers as this expense will continue unless the County mandates curbside recycling and closes the recycling centers. In our analysis, we assumed a 30 9/3/2013 4 percent increase in recyclables received at the MRF and a 20 percent decrease in revenue due to contamination. The result is that converting the existing MRF to a single stream facility will take the MRF from its current break-even position to an annual deficit of approximately $240,000. The capital cost will be approximately $2.5 to $3 million (the annual deficit above does not include $25,000 to $30,000 per year in interest lost by having spent the capital). Staff from the Town of Vail has suggested the idea of seeking project partners to cost-share in the capital cost to expand the MRF if the County moved to single stream. It is currently not possible to accurately calculate the real recycling rate after going to single stream since we have no data from the mills on their rejection rate (i.e. how much product is landfilled or not optimally utilized due to contamination). Even if we had this data, it would vary from mill to mill. Policy Implications We have reviewed our vulnerability to losing recyclables at the MRF and determined that even if 75 percent of the recyclables were to be diverted elsewhere, with corresponding cuts in operating hours and expenses, the Solid Waste and Recycling Enterprise Fund would still be in the black (assuming current tonnages at the landfill). We looked at 75 percent as the worst case scenario since the County controls the flow of the 25 percent that comes from the recycling centers. Recommendations The County should continue to operate a dual stream MRF. 9/3/2013 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: September 3, 2013 ITEM/TOPIC: Information Updates and Attachments: 1) VEAC 081313 Meeting Minutes; 2) July 2013 Sales Tax; 3) August 2013 Revenue Highlights; 4) Betty Ford Alpine Gardens Education Center relocation memorandum; ATTACHMENTS: VEAC 081313 Meeting Minutes July 2013 Sales Tax August 2013 Revenue Highlights Betty Ford Way 9/3/2013 Vail Economic Advisory Council (VEAC) August 13, 2013 MEETING NOTES • VEAC Members Present: Rayla Kundolf; Matt Ivy; Michael Kurz; Robin Litt; Paul Wible; Chris Romer; Kim Newbury; Greg Moffet; Andy Daly; Bob Boselli; Laurie Mullen; Rob Levine • Others Present: • TOV Staff Present: Town Manager Stan Zemler; Finance Director Judy Camp; Economic Development Manager Kelli McDonald; Acting Town Clerk Tammy Nagel; Town Engineer Tom Kassmel • Kelli McDonald reminded committee members the Town of Vail will be hosting a community picnic at Bighorn Park today from 11:30 – 1:00. • Short Term Goals Update: 1. Hiking Center with Experts: Laurie Mullen stated they were waiting on the Forest Service regulations for the new activities that Vail Resorts is bringing to the mountain. 2. USFA Meeting re: restrictions: Andy Daly will follow up with the Forest Service. 3. More hiking signs on paths: McDonald reported on the wayfinding meetings with Kristin Williams, USFS, Suzanne Silverthorn and Greg Hall are going well. The town staff will present wayfinding contracts to Council at the August 20th council meeting. 4. Protect our natural resources: Michael Kurz stated 60 signs have been installed along Gore Creek requesting no cutting or spraying natural habitat. Kurz stated homeowners who are in violation of cutting, spraying, or developing along the stream tract, have been cited by the town police department to appear before Judge Buck Allen. Kurz also stated the watershed council report was coming out this week and requested town environmentalist, Kristen Bertuglia, come and update the committee members on the findings. 5. Mountain activities open longer: McDonald reported the gondolas will be running through the weekends of Octoberfest. McDonald also reported on the soft opening of the zipline and rope course on the mountain. The lines for the gondola and activities were long and Vail Resorts is working on operations to speed up service. 6. Businesses open longer: Rayla Kundolf, Chris Romer and Bob Boselli will ask lodges for their booking numbers and get the “Keep Vail Vital” fliers out to businesses to encourage them to stay open after Labor Day Weekend. 7. Ease of remodel for businesses: Rob Levine stated the feedback he has received is the process is smooth, easy and great customer service. Kundolf stated she went through the remodel process and agreed with Levine. 8. Resurrect triangle bus service: McDonald reported it was a matter of funds, but the county is looking at bus service changes for 2015. Zemler to follow up with ECO Transit. 9. Wellbeing initiatives: Robin Litt and Matt Ivy will joint this group and they will provide an update at a later meeting. 10. Recycling program core: No update. Greg Moffet stated daily pickups are an issue. 11. More group business: Chris Romer stated summer room nights have increased 25%. Good momentum. 12. Events – focused and better: Kurz requested a joint meeting with the CSE and VLMD prior to CSE 2014 allocations. McDonald to schedule this for the September 10 meeting. 13. Viability of Cascade theater space: Kundolf stated a developer has been looking at the Cascade theater space and estimated purchase price at $17 million. 9/3/2013 Levine asked if the committee members would want to reach out to other resort communities regarding meeting with State legislators to discuss school calendars starting after Labor Day weekend. Moffet and Levine will take up that initiative. Kundolf stated she is concerned about the kids riding their bikes down stairs and going fast on ramps in the village. Kundolf asked if there should be a dismount zone. Moffet stated council just had this presented to them and agreed to not have a dismount zone. Moffet suggested a pump course might assist with those issues. Zemler to look at potential solutions. • Financial Report: Judy Camp reviewed the 2013 June Business Review with the committee members. Camp stated June was a record month, up 5.2%and up 5.6% year to date. Camp stated the report is posted on the TOV website and can be included with the minutes. • I-70 Interchange and Crossing Study: Tom Kassmel, Town Engineer, spoke with committee members bout the Vail Transportation Master Plan (the “VTMP”) Review and an I-70 Interchange and Crossing Study. Kassmel stated the VTMP studies existing conditions, anticipated growth and development, improvement alternatives and recommended plan for traffic, transit, bike ways, recreational paths and parking specifically with regard to the Frontage Roads, interchanges/intersections. Kassmel reviewed the current construction projects, the projects that are in the development review process, and the anticipated future redevelopment projects with the committee members. The recommended changes and additions to the Main Vail transportation master plan are to include relocating and the Frontage Road and constructing an underpass at Simba Run with a roundabout intersection of Frontage Roads and a possible roundabout at East Lionshead Circle. The recommendations for the West Vail transportation master plan include a possible roundabout or traffic signal on the North Frontage Road. Kassmel stated he hosted a public open house on August 5, 2013 and though it had a good turnout he was still looking for public input regarding the recommended VTMP changes. Kassmel said there has not been a strong objection to the proposed recommendations, but here has been a concern regarding traffic noise. Grants from Colorado Department of Transportation (“CDOT”) require construction to be completed by the fall of 2017. • Town Manager Report: Zemler provided committee members with an update on the golf course clubhouse and 18th green litigation. Zemler stated some of the golf course homeowners filed a 106(a) Appeal in Eagle County Combined courts, appealing the DRB and the PEC decisions. On Friday, August 16th, a visiting district judge will be conducting a three hour hearing and making a decision on that appeal. Zemler informed committee members the Roost Lodge in West Vail will be under redevelopment next spring. Town Council called the project up at the August 2nd meeting because it’s the first redevelopment in West Vail. Zemler stated there are no issues and it’s a great, much needed project. The Vail Valley Foundation was also on the last council agenda for the Gerald Ford Amphitheater. The Foundation requested Council to allow them to proceed through the process with the “social courtyard”. Though council voted in favor, the PEC voted against (4-2) allowing the Foundation to proceed because there are concerns with the Ford Park master plan. • Citizen Input: None • Other Business: None • Next Meeting: The next meeting is scheduled for Tuesday, September 10, 2013 at The Antlers 9/3/2013 MEMORANDUM August 28, 2013 To: Vail Town Council Stan Zemler Pam Brandmeyer Judy Camp From: Sally Lorton Re: July Sales Tax I estimate Vail will collect another $93,000 in July sales tax to bring July collections to $1,657,159. If so, we will be up 15.2% or $218,831 from budget and up 5.3% or $83,660 from July 2012. This is a record for the month of July and year to date through July. The previous record for July was in 2012 and year to date was in 2008. Year to date increased from the record in 2008 by 7%. 9/3/2013 % Change% Change 2013Budgetfromfrom Month 2003200420052006200720082009201020112012BudgetCollectionsVariance 2012Budget January1,997,0912,225,8412,275,9672,597,9852,783,3062,976,6552,619,6732,564,3832,795,6882,855,5242,958,1303,143,593185,46310.09%6.27% February2,111,1632,362,8252,429,3772,527,1302,718,6433,071,6152,588,8892,577,3602,803,1362,994,5802,986,4713,265,186278,7159.04%9.33% March2,372,942 2,344,1782,785,1012,852,9542,986,4463,327,3042,504,5672,685,0043,143,4183,185,8593,178,6933,647,404468,71114.49%14.75% April871,468992,157915,5541,280,3241,330,7401,098,9181,235,9411,156,9341,191,6901,183,0871,282,9341,068,077(214,857)-9.72%-16.75% May428,919411,595458,770449,283545,874622,103516,150421,925473,292487,739546,713560,95514,24215.01%2.61% June742,755732,113834,913805,362953,017918,061717,233873,765895,951963,143948,5081,014,35265,8445.32%6.94% July1,075,5321,128,5141,166,1831,255,2431,265,7811,397,8421,121,8601,228,7671,481,3291,573,4991,438,3281,564,159125,831-0.59%8.75% Total9,599,87010,197,22310,865,86511,768,28112,583,80713,412,49811,304,31311,508,13812,784,50413,243,43113,339,77614,263,726923,9507.70%6.93% August1,029,446994,445993,9851,055,6141,162,7461,349,7951,068,3911,147,3521,310,4711,380,7101,322,533-100.00%-100.00% September679,208757,033795,807832,549908,318834,569753,754761,425889,945978,037913,727-100.00%-100.00% October508,092532,537566,173614,396688,519662,767581,033594,362623,420644,577676,408-100.00%-100.00% November 591,269623,646713,117799,582747,877719,109651,873701,075788,430825,873790,411-100.00%-100.00% December2,171,0982,362,0952,549,0322,771,2582,821,8712,652,6282,553,9742,963,7633,184,6452,973,8263,057,145-100.00%-100.00% Total14,578,98315,466,97916,483,97917,841,68018,913,13819,631,36616,913,33817,676,11519,581,41520,046,45420,100,000 Town of Vail Sales Tax Worksheet 8/28/2013 9/3/2013 - 1 - TOWN OF VAIL REVENUE HIGHLIGHTS September 1, 2013 Sales Tax Upon receipt of all sales tax returns, July collections are estimated to be $1,657,159 up 5.3% from last year and up 15.2% compared to budget. Year to date collections of $14,356,726 are up 8.4% from last year and up 7.6% from budget. These budget comparisons do not reflect the most recent increase of $822,000 to the annual budget projections. After the budget amendment, year to date sales tax collections are up 1.5% compared to budget. Inflation as measured by the consumer price index was up 2.0% for July. Real Estate Transfer Tax (RETT) RETT collections through August 27th total $2,686,333 down 14.3% from this time last year. Annual budget for 2013 totals $3,871,000, . Of current collections, approximately 9.6% is from major redevelopment projects including Manor Vail, Four Seasons, Ritz Carlton Residences, Solaris, and Lions Square Lodge North. Collections not related to major redevelopment projects currently total $2,428,403 up 3.2% from prior year. Construction Use Tax Use Tax collections total $820,129 year-to-date compared to an annual budget of $1.0 million. Construction Use Tax is down nearly 16% from collections this time last year. 2012 collections totaled $1.2 million. Summary Across all funds, year-to-date total revenue of $34.9 million is up 9.3% compared to budget and up 2.2% from prior year, with increased sales tax collections helping to offset decreases in RETT and Construction Use Tax. 9/3/2013 September 3, 2013 BETTY FORD ALPINE GARDENS EDUCATION CENTER – West Betty Ford Way Site Evaluation Martin/Martin performed a preliminary site evaluation of the area south of the existing outfield retaining walls, west of the basketball court, and north of West Betty Ford Way between the upper bench and lower bench of Ford Park in Vail, Colorado. The purpose of this study is to assist the Town of Vail and the Betty Ford Alpine Garden Foundation with their efforts to determine the opportunities and constraints associated with developing the site to construct a one-story building with a footprint of approximately 3,000 square feet. EXECUTIVE SUMMARY This Executive Summary was prepared from a detailed technical report which includes analysis of flow rates, capacities, and quantities. (Exhibit C) Utilities Water The existing water main is on the west side of West Betty Ford Way from the building footprint. The water main does not require relocation and provides a direct connection for water service adjacent to the proposed site. The water service to this building may trigger the need to complete the water main loop from the Ford Park covered bridge to the Gerald R. Ford Amphitheater. Eagle River Water and Sanitation will be involved in the decision on whether the loop is required to be completed. If not required at this time, it is likely to be required at some point in the future as two dead end water main lines are inconsistent with District standards. The estimated cost to complete the water main line loop is $42,000 - $43,000. The estimated cost to reconstruct West Betty Ford Way in asphalt is $39,000 - $41,000. Pavers in this section of West Betty Ford Way have been considered with possible alternate funding. Sewer The existing sanitary sewer line location defines the building envelope closest to the path. Due to the elevation of the line and need for adequate soil depth, the sanitary sewer line can not be relocated and must remain in place. It is recommended that a 10’ separation from the building to the sanitary sewer line be maintained; however a 5’ separation could be considered depending upon design and increase the square footage by 400 sf. The location does provide for direct connection of the sewer service for the new building. No additional costs are anticipated for the sanitary sewer line.. 9/3/2013 Storm Sewer The existing storm sewer location conflicts with the proposed building. The storm sewer line can to be rerouted to accommodate a building at this location. The attached Exhibit A shows the anticipated rerouting through the adjacent pathway. The estimated cost to reroute the storm sewer line is estimated to be $29,000 - $31,000. 9/3/2013 Electric The electrical loading calculations were based on a typical visitor center/retail type facility. The facility requires electric heat since no natural gas service is available in Ford Park. Electric service can be provided from 2 different locations. Currently a transformer is located near the new West Restrooms and a panel exists behind the School House. A secondary electric line for pathway lighting crosses through the site and can be rerouted at little cost. The estimated cost to extend electric service from the West Restroom transformer is $55,000 - $59,000. The estimated cost to extend the service from the School House panel is $105,000 - $115,000. The difference in costs is due to the distance from each location and the size of wire required. These cost estimates do not include surface reconstruction. Although the School House service may be more costly, the reconstruction costs may be combined with the water main line loop and associated pathway construction if it determined that is required. The final decision on the service location should be re-evaluated once the water looping requirement has been determined. Telecom Considering the anticipated use for this building, it is estimated that 4 phone linesare needed, only 1 is required by the Fire Department. The estimated cost to provide service at this location is $14,000 - $16,000. The estimated cost to provide fiber optic is an additional $5,000 - $7,000.. Accessible Route ADA accessible route options were analyzed from the upper bench to the lower bench. Current Ford Park improvements to the upper bench provide an accessible route to the top of ROUTE A and ROUTE B shown in Exhibit B. A recent survey completed by Gore Range Surveying was used to evaluate possible routes from the upper bench. At the present time, two handicap accessible parking spaces are provided near the entrance to the Amphitheater and within the surface parking lot located to the east of the tennis courts. ROUTE A – This route is the currently defined route for ADA accessibility to the lower bench. Review of the survey show areas of the route that would need to be modified to meet ADA slope standards. A more detailed review of the survey would be needed to ensure full ADA compliance which is not within the scope of this report. Improvements for compliance of this route may vary from $10,000 - $30,000 depending on the extent of non-compliant aspects of the route. ROUTE B – This route is the more direct access to the proposed site. The entire length of this route would need to be reconstructed to meet ADA standards. Railing would be required for the length of the route. Estimated cost for reconstruction of these improvements is $60,000 - $100,000. ROUTE C – This portion of path access appears to meet ADA standards and would complete the accessible route from ROUTE A or ROUTE B once upgrades to them have been complete. This route terminates on the east end at the present location of the two handicap accessible parking spaces. 9/3/2013 Building Footprint The building footprint is defined by the sewer line location and the storm relocation, the building footprint is additionally constrained by the location of the recreation field retaining walls. See Exhibit A. The building footprint size can vary with the construction of a shoring wall to support the existing retaining walls. A building footprint of approximately 3,500 SF can be accommodated if shoring of the retaining walls is provided. If a shoring wall is not provided, a building footprint of approximately 2,400 SF is possible. Either building footprint size can be increased by 400 SF if architectural elements such as roof overhangs do not encroach over the sewer line. The cost of the shoring wall is estimated to be $45,000 - $55,000. The building footprint shown on the exhibits are the maximum allowable per the site constraints. Actual usable footprint may decrease the total square footage depending on programming and architectural layout. Architectural Considerations The first level finish floor elevation of a one-story structure will be defined by it relationship to West Betty Ford Way. The finished floor elevation of the building is approximately 13’ lower than the grade adjacent to the outfield wall and 9’ below the playground path. The structure could be buried on the left and back sides of the building with a green roof. The right side could be partially exposed depending on the proximity to the playground path and/or additional walls. The building setback from West Betty Ford way is approximately 15’ - 20’ and could serve as a small plaza. Location of landscaping or permanent elements in this area shall be placed as not to disturb the sanitary sewer line and relocated storm sewer within this buffer. Total Estimated Cost Summary Main Water Line Loop/Path $81,000 - $84,000 Sanitary Sewer $0 Storm Sewer $29,000 – $31,000 Electric Service $55,000 - $115,000* Telecom $14,000 - $16,000 Fiber Optic $6,000 ADA Route $10,000 - $100,000 Shoring Wall $ 0 - $55,000* TOTAL ESTIMATED COST RANGE $195,000 - $411,000 *Final cost is dependent upon the option selected. Please note: The estimated costs do not include design or construction administration costs. Such costs are estimated to be 7% - 12% of the work. 9/3/2013 9/3/2013 9/3/2013 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: September 3, 2013 ITEM/TOPIC: Matters from Mayor, Council and Committee Report: 9/3/2013 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: September 3, 2013 ITEM/TOPIC: Executive Session, pursuant to: 1) C.R.S. §24-6-402(4)(a)(b)(e) - to discuss the purchase, acquisition, lease, transfer, or sale of property interests; to receive legal advice on specific legal questions; and to determine positions, develop a strategy and instruct negotiators, Re: Discussion concerning negotiations regarding Timber Ridge Memorandum of Understanding and the Ford Amphitheater; 2) C.R.S. §24-6-402(4)(b)(e) - to receive legal advice on specific legal questions; and to determine positions, develop a strategy and instruct negotiators, Regarding: update on Vail Golf Course litigation. PRESENTER(S): Matt Mire 9/3/2013 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: September 3, 2013 ITEM/TOPIC: Adjournment (4:25 p.m.) NOTE: UPCOMING MEETING START TIMES BELOW (ALL ARE APPROXIMATE DATES AND TIMES AND SUBJECT TO CHANGE) -------------------- THE NEXT REGULAR VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BEGIN AT APPROXIMATELY 12:30 P.M. (or TBD), TUESDAY, SEPTEMBER 3, 2013 IN THE VAIL TOWN COUNCIL CHAMBERS FUTURE AGENDA ITEMS: Ongoing agenda items TBD: DRB/PEC updates - Warren - WS - 15 min.; Information Updates Attachments: WS - 15 min.; Executive Session items: 30 min.; Consent Agenda: 5 min.; Town Manager Report: 5 min. FUTURE AGENDA ITEMS: Adoption of Western Slope Principles for the Colorado Water Plan - ES - 10 min. - 09/17 1st reading of Ord #1 - Charter Split - Matt M - ES - 30 min. - 10/01 EHU Housing Authority - TBD 2015 WAC construction restrictions discussion - George - WS - 30 min. - TBD VVMC/TOV discussion on MOB - Doris Kirchner, VVMC - ES - 30 min. - TBD Sister City discussion - TBD Discussion of future of RSES - TBD Streaming PEC & DRB - TBD Vail Village Character Preservation Update - TBD 2015 Expectations/Legacy Piece - TBD Update on I-70 noise right lane use - TBD 9/3/2013