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HomeMy WebLinkAbout2013-10-01 Agenda and Support Documentation Town Council Work SessionVAIL TOWN COUNCIL WORK SESSION AGENDA VAIL TOWN COUNCIL CHAMBERS 75 S. Frontage Road W. Vail, CO 81657 2:00 P.M., OCTOBER 1, 2013 NOTE: Times of items are approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. Public comments on work session item may be solicited by the Town Council. 1. ITEM/TOPIC: DRB/PEC Update (10 min. ) PRESENTER(S): Warren Campbell 2. ITEM/TOPIC: Energy Smart Colorado - residential energy rebate program and Energy Smart home designation. (15 min) PRESENTER(S): John Gitchell, Energy Smart Colorado Program Administrator ACTION REQUESTED OF COUNCIL: Staff requests that the Vail Town Council listen to the presentation and ask questions. BACKGROUND: Energy Smart Colorado is a community energy efficiency program making home energy improvements simple and affordable. Non-profit partners in Eagle, Gunnison and Pitkin Counties provide energy coaching, home energy assessments, referrals to qualified local contractors and access to rebates and financing for energy improvements. So far nearly 3,500 homeowners have completed a Home Energy Assessment, with 1,700 of those completing improvements, resulting in an average reduction of 15% / $300 savings per year in utility bills. Making a home safer, more comfortable and resource-efficient will give it a higher value than a home that does not have those improvements. Rebates are available now for the following energy conservation measures:Boiler or furnace replacementWater HeatingSolar thermal systemsWall/Attic InsulationCrawlspace/basement Insulation ImprovementWindow ReplacementAir SealingAfter residents complete energy conservation measures in their home, they may then qualify for the "Energy Smart Home" designation. The Energy Smart Home designation is a green graphic icon noted on the county property record, and confirms that documented energy saving improvements have been made to your home, and therefore should cost less to operate. STAFF RECOMMENDATION: There is no staff recommendation at this time. 3. ITEM/TOPIC: Information Updates and Attachments: 1) VEAC 091013 Meeting Minutes; 2) August 2013 Sales Tax; 3) September 2013 Revenue Highlights; 4) TOV Community Picnic Comments; 5) Vail Village Character Preservation Update; (5 min. ) 4. ITEM/TOPIC: Matters from Mayor, Council and Committee Reports: (15 min. ) 5. ITEM/TOPIC: Executive Session, pursuant to: 1) C.R.S. §24-6-402(4)(a)(b) (e) - to discuss the purchase, acquisition, lease, transfer, or sale of property 10/1/2013 interests; to receive legal advice on specific legal questions; and to determine positions, develop a strategy and instruct negotiators, Re: Discussion concerning negotiations regarding ERWSD Easements; 2) C.R.S. §24-6-402(4)(f) ) - to discuss personnel matters, Regarding: Personnel matters. (45 min.) PRESENTER(S): Matt Mire 6. ITEM/TOPIC: Adjournment (3:30 p.m.) NOTE: UPCOMING MEETING START TIMES BELOW (ALL ARE APPROXIMATE DATES AND TIMES AND SUBJECT TO CHANGE) -------------------- THE NEXT REGULAR VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BEGIN AT APPROXIMATELY 12:30 P.M. (or TBD), TUESDAY, SEPTEMBER 3, 2013 IN THE VAIL TOWN COUNCIL CHAMBERS FUTURE AGENDA ITEMS: Ongoing agenda items TBD: DRB/PEC updates - Warren - WS - 15 min.; Information Updates Attachments: WS - 15 min.; Executive Session items: 30 min.; Consent Agenda: 5 min.; Town Manager Report: 5 min. FUTURE AGENDA ITEMS: Timber Ridge Redevelopment Agreement preapplication - Matt - WS - 60 min - 10/15 First reading of 2014 Budget - Kathleen - ES - 10/15 2015 Championship Operations Plan Update - 10/15 Second Reading of 2014 Budget - Kathleen - ES - 30 min. -11/5 Eagle County Economic Development Plan - Chris Romer - WS - 30 min. - 11/19 CSE Strategic Plan 2013 Event Evalutations 2014 Event Funding Recommendations - ES - 60 min - 12/3 DestiMetric Ski Season Preview - WS - 12/17 Housing Strategic Plan - George - TBD Beaver policy update - Kristen - WS - TBD Vail Valley Medical Center Maser Plan Update - George - ES - 60 min - TBD EHU Housing Authority - TBD 2015 WAC construction restrictions discussion - George - WS - 30 min. - TBD Sister City discussion - TBD Discussion of future of RSES - TBD Streaming PEC & DRB - TBD 2015 Expectations/Legacy Piece - TBD Update on I-70 noise right lane use - TBD Water Quality Management Plan and update - TBD 10/1/2013 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: October 1, 2013 ITEM/TOPIC: DRB/PEC Update PRESENTER(S): Warren Campbell ATTACHMENTS: September 18, 2013 DRB Meeting Results September 23, 203 PEC Meeting Results 10/1/2013 Page 1 DESIGN REVIEW BOARD AGENDA PUBLIC MEETING September 18, 2013 Council Chambers 75 South Frontage Road West - Vail, Colorado, 81657 MEMBERS PRESENT MEMBERS ABSENT Tom DuBois Libby Maio Brian Gillette Rollie Kjesbo Andrew Forstl PROJECT ORIENTATION 1:00pm SITE VISITS 1. Wall Street Commercial – 225 Wall Street 2. Gerald R. Ford Amphitheater Social Courtyard - 530 South Frontage Road East 3. Left Bank Restaurant – 183 Gore Creek Drive 4. Resnick Residence - 1027 Ptarmigan Road MAIN AGENDA 3:00pm 1. Gerald R. Ford Amphitheater Social Courtyard DRB130424 / 30 minutes George Final review of new construction (social courtyard) 530 South Frontage Road East/Unplatted Applicant: Town of Vail, Vail Valley Foundation, represented by Jack Hunn ACTION: Approved with condition(s) MOTION: Kjesbo SECOND: Forstl VOTE: 3-0-1 (DuBois recused) CONDITION(S): 1. The applicant shall utilize a tensile fabric material which is Benjamin Moore HC-80 (stucco color of the amphitheater), or darker. 2. Wall Street Commercial LLC DRB130336 / 30 minutes Warren Conceptual review (exterior modifications) 225 Wall Street/Lots B and C, Block 5C, Vail Village Filing 1 Applicant: Wall Street Commercial LLC, represented by Michael Suman ACTION: Conceptual, no vote 3. Left Bank Restaurant DRB130378 / 10 minutes Joe Final review of a minor exterior alteration (windows) 183 Gore Creek Drive (Sitzmark)/Lot A, Block 5B, Vail Village Filing 1 Applicant: Left Bank Restaurant, represented by Pierce Architects ACTION: Approved with condition(s) MOTION: Kjesbo SECOND: Gillette VOTE: 4-0-0 CONDITION(S): 1. The applicant shall utilize the “Cascade Blue” colored window frames to match the lower level storefront knee-wall color. 10/1/2013 Page 2 4. Resnick Residence DRB130380 / 15 minutes Joe Final review of new construction (SFR) 1027 Ptarmigan Road/Lot 2, Block 5, Vail Village Filing 7 Applicant: Eric & Sara Resnick, represented by Triumph Development ACTION: Approved MOTION: Kjesbo SECOND: Gillette VOTE: 4-0-0 STAFF APPROVALS Forst Residence DRB130287 Jonathan Final review of a minor exterior alteration (landscaping) 1600 Lionsridge Loop/Lot 20, Dauphinais-Moseley Filing 1 Applicant: Tracy Forst, represented by Ceres Land Care Rocky Mountain Chocolate Factory DRB130297 Joe Final review of a sign application (awning sign) 158 Gore Creek Drive Unit 132/Lot A, Block 5C, Vail Village Filing 1 Applicant: Four Chocolatiers LLC, represented by Brad Maxwell Eye Pieces DRB130327 Joe Final review of a minor exterior alteration (window) 122 East Meadow Drive (Village Center)/Lot K, Block 5E, Vail Village Filing 1 Applicant: Eye Pieces of Vail, represented by Zehren & Associates Betteridge Residence DRB130328 Warren Final review of changes to approved plans (air conditioning) 68 East Meadow Drive Units 27 and 28/Lot O, Block 5D, Vail Village Filing 1 Applicant: Terry Betteridge and Paul Gotthelf, represented by Mark Donaldson Hurwitz/Pylman/Merfish Residence DRB130367 Jonathan Final review of a minor exterior alteration (repaint and deck repair) 1150A Casolar Del Norte/Lot A8, Block A, Casolar Vail Applicant: Peter Hurwitz, Donna Pylman, Gerald Merfish, represented by Rick Pylman Cox Residence DRB130369 Joe Final review of an addition (bedroom) 645 North Frontage Road (Sun Vail)/Lot 9, Block 2, Vail Potato Patch Applicant: Robert & Carolyn Cox, represented by Steven Riden Andrews Residence DRB130373 Jonathan Final review of a minor exterior alteration (deck repairs) 3947 Lupine Drive Unit B/Lot 2B, Block 1, Bighorn Subdivision Addition 1 Applicant: Richard J. and Christie F. Andrews, represented by Edward Mansfield Vail Racquet Club Owners Association DRB130374 Joe Final review of a minor exterior alteration (patios) 4695 Racquet Club Drive/Unplatted Applicant: Racquet Club Owners Association, represented by Steve Loftus Pratt Residence DRB130375 Jonathan Final review of a minor exterior alteration (deck, roof) 3827B Lupine Drive/Lot 2, Bighorn Subdivision 2nd Addition Applicant: Henry Pratt 10/1/2013 Page 3 Montaneros DRB130376 Warren Final review of a sign application (building identification) 641 West Lionshead Circle/Lot 8, Block 1, Vail Lionshead Filing 3 Applicant: Montaneros, represented by Carrie Henderson L-O Holdings DRB130379 Jonathan Final review of a minor exterior alteration (fence) 1295 Westhaven Drive/Cascade Village Applicant: L-O Holdings, represented by Warzecha Enterprises Dobyns Residence DRB130382 Jonathan Final review of a sign (development sign) 3080 Booth Falls Road/Lot 10, Block 2, Vail Village Filing 12 Applicant: Pete Dobyns, represented by Pure Design Studio Schrager Residence DRB130384 Jonathan Final review of a minor exterior alteration (landscaping) 4249 Nugget Lane/Lot 8, Bighorn Estates Applicant: Barry Schrager, represented by Ceres Land Care Bathgate Residence DRB130385 Jonathan Final review of a minor exterior alteration (landscaping) 1543 Matterhorn Circle Unit 7 (Parkside Villas)/Lots A-D, Matterhorn Village Applicant: Steve Bathgate, represented by Ceres Land Care Vail Public Library DRB130390 Warren Sign Application (Building Identification) 292 W. Meadow Drive/Lot 5, Block 1, Vail Lionshead Filing 2 Applicant: Town of Vail, represented by Greg Hall Gold Peak Investments LLC DRB130392 Jonathan Final review of changes to approved plans (retaining wall) 1664 Matterhorn Circle/Lot 13, Matterhorn Village Applicant: Gold Peak Investments LLC, represented by Michael Suman Architects Treacy Residence DRB130394 Jonathan Final review of a minor exterior alteration (Deck) 1510 Buffehr Creek Road Unit A41 (Valley Condos)/A Re-Subdivision of Parcel A, Lion’s Ridge Filing 1 Applicant: Paul Treacy, represented by New Life Remodeling Vail Racquet Club DRB130395 Joe Final review of a minor exterior alteration (stairs) 4695 Racquet Club Drive/Unplatted Applicant: Racquet Club Owners Association, represented by Steve Loftus Williams Residence DRB130397 Warren Final review of changes to approved plans (windows, roof, stucco) 302 Mill Creek Circle/Lot 7, Block 1, Vail Village Filing 1 Applicant: Margaret Williams, represented by Snowdon & Hopkins Architects Burn Residence DRB130398 Jonathan Final review of a minor exterior alteration (roof/driveway) 1905 Sunburst Drive/Lot 9, Vail Valley Filing 3 Applicant: Harry Burn, represented by Tim Olson 10/1/2013 Page 4 Atencio Residence DRB130399 Jonathan Final review of changes to approved plans (skylights) 2875 Manns Ranch Road Unit K2/Lot 1, Block 1, Vail Village Filing 13 Applicant: Lori Atencio, represented by Reconstruction Experts Inc. 1896 West Gore Creek LLC DRB130400 Joe Final review of changes to approved plans (move building/deck/stairs/wall) 1896 West Gore Creek Drive/Lot 49, Vail Village West Filing 2 Applicant: 1896 West Gore Creek LLC, represented by Sharon Cohn MMS US Holdings DRB130401 Joe Final review of an addition (door) 660 Lionshead Place Unit 550 (Lion Square Lodge South)/Lot 1, Vail Lionshead Filing 1, 1st Addition Applicant: MMS US Holdings, represented by SRE Builders Wagner Residence DRB130402 Joe Final review of changes to approved plans (window well) 5148 Gore Circle/Lot 5, Block3, Bighorn Subdivision 5th Addition Applicant: Scott Wagner, represented by Ankerholz Inc. Streeter Residence DRB130403 Tom Final review of a minor exterior alteration (landscaping) 2925 Manns Ranch Road Unit A/Lot 2, Block 1, Vail Village Filing 13 Applicant: Pia Streeter Head Residence DRB130404 Tom Final review of a minor exterior alteration (landscaping) 325 Mill Creek Circle/Lot 1, Block 1, Vail Village Filing 1 Applicant: Martha Head, represented by Trudi Wilkes Town of Vail DRB130406 Jonathan Final review of changes to approved plans (antenna) 1309 Elkhorn Drive/Unplatted Applicant: Town of Vail, represented by Mark Paiz Kuppinger Residence DRB130409 Jonathan Final review of changes to approved plans (window, fireplace flue) 1699 Buffehr Creek Road/Lot 4, Eleni Zneimer Subdivision Applicant: Jordan Kuppinger, M.D. Simba Run Resort DRB130411 Warren Final review of changes to approved plans (siding) 1100 Lionsridge Loop/Lots C6-C10, Lion’s Ridge Filing 1 Applicant: Simba Run Resort, represented by Pierce Architects Village Center Commercial DRB130413 Warren Final review of a minor exterior alteration (landscaping) 122 East Meadow Drive/Lot K, Block 5E, Vail Village Filing 1 Applicant: Fred Hibberd Krebs Residence DRB130415 Jonathan Final review of a minor exterior alteration (stucco, deck, windows, doors) 1370 Sandstone Drive Unit 12 (Eiger Chalets)/Lot G2, Lion’s Ridge Filing 2 Applicant: Thomas Krebs 10/1/2013 Page 5 Zvibleman Residence B13-0357 (OTC) JRM OTC Window and Sliding door replacement 1817 Meadow Ridge Rd Unit 5/Lot 21 Buffehr Creek Subdivision Applicant: Barry Zvibleman The applications and information about the proposals are available for public inspection during regular office hours in the project planner’s office, located at the Town of Vail Community Development Department, 75 South Frontage Road. Please call 479-2138 for information. Sign language interpretation available upon request with 24 hour notification. Please call 479-2356, Telephone for the Hearing Impaired, for information. 10/1/2013 Page 1 PLANNING AND ENVIRONMENTAL COMMISSION September 23, 2013 at 1:00pm TOWN COUNCIL CHAMBERS / PUBLIC WELCOME 75 S. Frontage Road - Vail, Colorado, 81657 MEMBERS PRESENT MEMBERS ABSENT Bill Pierce Luke Cartin Henry Pratt Pam Hopkins Susan Bird John Rediker Michael Kurz 60 minutes 1. Gore Creek Water Quality Update – Kristen Bertuglia and Seth Mason Kristen Bertuglia introduced the presentation and Seth Mason Seth Mason, Eagle River Watershed Council gave a power point presentation discussing the findings of the watershed study. Commissioner Kurz inquired as to the elements included in the calculation of impervious area. Seth Mason stated that all hard surfaces were included based upon aerial photography. Commissioner Pierce asked how the boundaries of the impervious area study were determined. Seth Mason explained that while it is understood that most water enters the Gore Creek drainage the study of imperious area was focused on the valley floor and the areas adjacent to the Gore Creek and its tributaries. Commissioner Rediker asked when the threshold standards were development to measure macro-invertebrate life in the creek. Seth Mason spoke to the standards being developed on 2012. Commissioner Kurz inquired if there was data which show which storm water discharges are more problematic and therefore could be addressed. Seth Mason stated that the study didn’t study each storm water drainage during multiple rain events. Storm water drains did not turn out to be the smoking gun, but it is likely a contributor to the negative effects in the creek health. Commissioner Kurz spoke to the fact that the Gore Creek in East Vail is steeper and drains faster than the creek as it enters Vail Village. Was it considered that the speed of the water was washing the bugs out? Seth Mason spoke to the research and conversations with experts that resulted in the speed of the water not being considered as a cause for the “scouring” of the bugs from the areas which showed negative impacts. 10/1/2013 Page 2 Commissioner Pratt asked what the potential source was for the calcium in the water samples and was it a problem. Seth Mason stated he did not know the source (possibly geologic weathering) and that it affected pH by acting as a buffer and generally was not an indicator of poor stream health. Commissioner Kurz asked if anything was occurring in the industry that was looking a bioengineering macro-invertebrates that can withstand certain impacts. Seth Mason stated that he was not aware of any efforts to create more tolerate macro- invertebrates. He mentioned that bug stocking had been discussed. Commissioner Pratt spoke to the water chemistry analysis showed high levels of magnesium and chloride. Seth Mason explained the water chemistry analysis and how magnesium and chloride (used for winter road maintenance) was not identifiable as a smoking gun, but is a contributor. He spoke to the switch from sand to magnesium chloride solutions and the catch 22 that has been created to ensure safe roads and address runoff of materials. Commissioner Pierce inquired as to the meaning of Low Impact Development. Seth Mason spoke to the use of bio-swales, pervious surfaces, etc. Commissioner Pierce inquired as to the town’s current regulations regarding storm water run-off such as parking lots. Kristen Bertuglia, Warren Campbell, and Greg Hall spoke to the town’s regulations. For larger scale commercial and multi-family there are sand and oil separators required. For smaller scale residential projects there are no storm water quality requirements. Storm water quality controls during construction is in place for commercial, multi-family, and residential development. Commissioner Bird spoke to the use of spray on trees and the effects on the creek and the buffer back from the creek. Kristen Bertuglia spoke to the towns methods for apply sprays. Commissioner Pierce asked if there was chemistry analysis which looked specifically are herbicide and pesticide components. Seth Mason spoke to the effort that was currently underway begin in the last year. He spoke to the lack of state standards for those types of elements. Commissioner Pierce stated that the town owns multiple stream tracts and other properties adjacent to the creek and what is the quality of the riparian areas. Kristen Bertuglia spoke to the efforts regarding the removal of private construction on town owned property. Commissioner Pierce spoke specifically to the golf course and the frontage road running parallel and the possibility to practice what we preach. Commissioner Kurz inquired as to the status of the encroachment enforcement. 10/1/2013 Page 3 Kristen Bertuglia explained that three had been to court and received deferred judgments, others had been submitted to receive summonses, and a plan was taking shape to remove the basketball court. Commissioner Hopkins inquired as to the status of the basketball court. Kristen Bertuglia stated the RFP had been issued and responses were due the following day. Commissioner Kurz asked if Mr. Mason felt that the efforts currently underway were satisfactorily addressing the water quality issue. Seth Mason mentioned the development and adoption of a plan would remove the creek from the 303d list. The partners included in the agreed upon plan would then need to move forward with steps to improve the creek health. Jim Lamont, Vail Homeowners Association, asked if the water testing was done seasonally or during a single season. Seth Mason explained the data collection. The USGS samples every other month. Town of Vail sampling occurs in the summer. Jim Lamont asked if a more systematic study of the storm water outfalls would result in being able to more closely determine the where the problem areas. Seth Mason stated that the result of a study like that may result in clearer outcomes. Jim Lamont asked if any group was charged with follow up studies. Seth Mason stated that there was no plan to continue with those types of studies. Jim Lamont stated that major town projects and investments should include provisions for storm water quality measures. Greg Hall, Public Works Director, spoke to efforts to make improvements. Jim Lamont asked what the amount of investment was in place for the Town of Vail and other organizations to address the water quality. Commissioner Pierce asked if there was a reason why the water coming in town was not impaired, became impaired, and then improved further down stream. Seth Mason explained that the belief that the water treatment plant was provide nutrients for the macro-invertebrates. Commissioner Rediker asked if mapping of storm water outfalls had occurred. Kristen Bertuglia explained that many were mapped, but not the areas they drain. Commissioner Pierce asked if a detention pond would address the use of magnesium chloride or was something more needed. Seth Mason explained that a detention pond would not address that concern but could reduce the peak loads and spread it out over time. 10/1/2013 Page 4 45 minutes 2. A request for a recommendation to the Vail Town Council on a major amendment to Special Development District No. 6, Vail Village Inn, pursuant to Section 12-9A-10, Amendment Procedures, Vail Town Code, to allow for an addition to an existing dwelling unit, located at 16 Vail Road, (The Sebastian)/Part of Lots M, N, and O, Block 5D, Vail Village Filing 1, and setting forth details in regard thereto. (PEC130021) Applicant: AMPH, LLC, represented by Mauriello Planning Group Planner: Warren Campbell ACTION: Recommendation of approval with condition(s) MOTION: Kurz SECOND: Rediker VOTE: 5-1-0 Pratt opposed. CONDITION(S): 1. This SDD major amendment approval is contingent upon the applicant obtaining Town of Vail approval of the associated design review application. 2. The applicant shall mitigate the employee generation impact created by the addition of 839 square feet of GRFA in accordance with the provisions of Chapter 12-24, Inclusionary Zoning, Vail Town Code. 3. The applicant shall receive and submit in conjunction with the building permit, all applicable Colorado Department of Transportation approvals for all impacts to the South Frontage Road East, including construction staging. 4. The applicant shall amend the recorded condominium map to reflect the increase in floor area and space designation, prior to requesting a planning certificate of occupancy inspection. 5. At the discretion of the Design Review Board, the roof form above the penthouse upper floor deck can be increased to be greater than an 18 inch eave overhang. Warren Campbell gave a presentation per the staff memorandum. He stated that there were several positive changes made to the proposal, but staff found that it did not comply with criterion 1 and therefore was recommending denial. Dominic Mauriello, representing the applicant, reviewed the history of the project for the benefit of the members not present previously. He showed photos indicating the importance of the project interior and exterior and the ill-suited existing conditions. He further highlighted the process the project had been through. He then discussed the changes that the project has incorporated to address the Commissioner’s concerns. Commissioner Kurz stated that the changes that were made improved the proposal form the previous design and that he felt it meet the criteria. Commissioner Rediker had no addition comment Commissioner Bird agreed with Commissioner Kurz and felt the proposal complied with the criterion. Commissioner Pratt felt that all changes made since the last review were positive except the reduction of the roof overhang above the upper floor cantilevered deck. He stated that the upper floor deck would be more appropriate if it were integrated into a roof form. He added that the roof form above the upper floor deck should be greater than 18 inches. 10/1/2013 Page 5 Commissioner Hopkins requested clarification regarding the existing lower level patio that was inset into the roof. Dominic Mauriello showed the existing patio on the floor plans and explained how there was a roof form to the south of the space which would negatively effect light access to the lower floor if it were in-filled and made GRFA. 3. A request for a recommendation to the Vail Town Council on the adoption of the 2013 Gerald R. Ford Park Master Plan, an assemblage of the 1985 Ford Park Master Plan, the 1997 Ford Park Management Plan, and the 2012 Ford Park Management Plan Amendment, located at 530, 540, and 580 South Frontage Road East/Unplatted, and setting forth details in regard thereto. (PEC130012) Applicant: Town of Vail Planner: George Ruther ACTION: Table to October 14, 2013 MOTION: Kurz SECOND: Bird VOTE: 6-0-0 4. A request for the review of a variance from Section 12-14-17, Setback from Watercourse, Vail Town Code, pursuant to Chapter 12-17, Variances, Vail Town Code, to allow for the construction of gross residential floor area within the prescribed setback, located at 1975 Placid Drive Unit 33/Lot 33, Vail Village West Filing 2, and setting forth details in regard thereto (PEC130025). Applicant: Rosslyn May Valentine Residence Trust, represented by Richard Bolduc Planner: Joe Batcheller ACTION: Table to October 14, 2013 MOTION: Kurz SECOND: Bird VOTE: 6-0-0 5. Approval of September 9, 2012 minutes ACTION: Approval MOTION: Kurz SECOND: Hopkins VOTE: 6-0-0 6. Information Update 7. Adjournment MOTION: Kurz SECOND: Rediker VOTE: 6-0-0 The applications and information about the proposals are available for public inspection during regular office hours at the Town of Vail Community Development Department, 75 South Frontage Road. The public is invited to attend the project orientation and the site visits that precede the public hearing in the Town of Vail Community Development Department. Times and order of items are approximate, subject to change, and cannot be relied upon to determine at what time the Planning and Environmental Commission will consider an item. Please call (970) 479-2138 for additional information. Sign language interpretation is available upon request with 24-hour notification. Please call (970) 479-2356, Telephone for the Hearing Impaired, for information. Community Development Department Published September 20, 2013 in the Vail Daily. 10/1/2013 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: October 1, 2013 ITEM/TOPIC: Energy Smart Colorado - residential energy rebate program and Energy Smart home designation. PRESENTER(S): John Gitchell, Energy Smart Colorado Program Administrator ACTION REQUESTED OF COUNCIL: Staff requests that the Vail Town Council listen to the presentation and ask questions. BACKGROUND: Energy Smart Colorado is a community energy efficiency program making home energy improvements simple and affordable. Non-profit partners in Eagle, Gunnison and Pitkin Counties provide energy coaching, home energy assessments, referrals to qualified local contractors and access to rebates and financing for energy improvements. So far nearly 3,500 homeowners have completed a Home Energy Assessment, with 1,700 of those completing improvements, resulting in an average reduction of 15% / $300 savings per year in utility bills. Making a home safer, more comfortable and resource-efficient will give it a higher value than a home that does not have those improvements. Rebates are available now for the following energy conservation measures:Boiler or furnace replacementWater HeatingSolar thermal systemsWall/Attic InsulationCrawlspace/basement Insulation ImprovementWindow ReplacementAir SealingAfter residents complete energy conservation measures in their home, they may then qualify for the "Energy Smart Home" designation. The Energy Smart Home designation is a green graphic icon noted on the county property record, and confirms that documented energy saving improvements have been made to your home, and therefore should cost less to operate. STAFF RECOMMENDATION: There is no staff recommendation at this time. ATTACHMENTS: EnergySmart Presentation EnergySmart Wellness EnergySmart Home Designation Rebates Single Family 10/1/2013 Town of Vail October 1, 2013 10/1/2013 OpportunityMosthomes in Eagle County were built before 2000 …before modern energy codes. Manyof our homes are drafty, uncomfortable and expensive to operate.Someof our homes are unsafe, with gas leaks and potential for carbon monoxide poisoning.And…only 5% have had a Check-Up 10/1/2013 Making home energy improvements simple… 10/1/2013 Home Energy AssessmentWalk through inspection Combustion Safety AnalysisBlower Door TestingQuick Fix Installs Report with Recommended Actions 10/1/2013 Results So Far (Eagle, Pitkin, Gunnison) 3,278 Home Energy Assessments: 1,978 Completed Home Energy Upgrades 228 Health / Safety threats identifiedAnnual Savings: 2,190,632 kWh reduction257,856 Therms GHG Equivalents:607 cars 436 homes 326,658 gallons gas / 33 large tanker trucks Results for Participating Residents: $300 off annual utility bill 10/1/2013 Town of Vail, participationSingle Family-89 Home Energy Assessments-27 Home Energy ImprovementsMulti-Family-48 Home Energy Improvements (AltairVail, Bald Mountain) Vail Homes improved through Energy Smart: 75 10/1/2013 Education and Outreach 10/1/2013 Education and Outreach 10/1/2013 Feedback from Participants WOW! Just had an Energy Smart evaluation. WHAT AN AMAZING experience. The team was fantastic & we found so many small ways to improve energy issues in the house. EVERYONE SHOULD DO THIS! I can't believe this only costs $100! Best money anyone can spend! THANK YOU!Facebook Post byNicole SordiDewellTeacher, Eagle County Schools 10/1/2013 3 rd Party Surveys Customer Connections & Innovations, Inc. 94% said they were satisfied with the program. Biggest identified benefit was learning about air leaks in the ir home.72% have made improvements to their home after getting an Energy Smart home assessment. Saving money (30%) was the primary reason for signing up, followed by reducing environmental impacts (24%). 10/1/2013 Energy Smart Home (designation on Eagle County Property Record)Concept: Making your home safer, more comfortable and resource-efficient will give it a higher value than a home that does not have those improvements. Designation on the county property record confirms that documented energy saving improvements have been made to your home. Earning the Designation for your home: 1) Complete a Home Energy Assessment 2) Complete a Home Energy Improvement (15% reduction) 10/1/2013 Wellness Benefit: a safe, comfortable and efficient home Eagle County Government offers a wellness benefit o f $50 per employeetoward a Home Energy Assessment. The benefit is paid out from the employer as a reimbursement, reducing the cost for employees from $100 to $50. Home Energy Assessment includes: Walk-through inspection Gas-line leak detection Combustion safety analysis (CO) Air-Leakage / blower-door testRadon test-kit Install of “Quick Fix” energy saving materials (programmable thermostats, pipe insulation, CFL lighting). 10/1/2013 Guideline: Home Energy Assessment offered to employees as a Wellness Benefit Revision Date: 092413 Wellness benefits are employer-sponsored benefits that are offered to employees as a preventive measure to help avoid illness, while maintaining and improving general health. Wellness benefits may include smoking cessation, weight loss, and other activities that improve employee well-being. Improving the safety, comfort, efficiency and performance of affordable homes also provides a wellness benefit for employees. Health and safety issues are inspected and addressed during the Home Energy Assessment, and employees receive valuable education about the performance and efficiency of their home. On average, Energy Smart participating homes are saving $300 per year on utility bills. Eagle County Government offers a wellness benefit" of $50 per employee toward a Home Energy Assessment. The benefit is paid out as a reimbursement, reducing the cost for employees from $100 to $50. Home Energy Assessments are conducted by Energy Smart / BPI-certified contractors, and include: • Walk-through inspection with the resident to learn about concerns. • Gas-line leak detection - to ID gas leaks and fire/explosive hazards. • Combustion safety analysis – to ID back-flow of Carbon Monoxide risks from furnace or boiler. • Air-Leakage / Blower-door test to identify areas of heat loss in ceilings, walls, windows and doors. • Radon test-kit to ID high levels of radon gas in the home. • Install of “Quick Fix” energy saving materials (programmable thermostats, pipe insulation, CFL lighting). Following the site visit, the analyst provides a report of test results and recommended improvements. Energy Smart staff follows up with participants to offer free coaching, referrals to contractors, easy access to rebates, and access to low-interest loans. Employers are encouraged to offer the Home Energy Assessment as a wellness benefit. Following the Eagle County Government example, the benefit may be paid as a reimbursement, with a copy of the Home Energy Assessment report submitted as “proof of purchase”. For more information, please contact: John Gitchell, Program Administrator Energy Smart Colorado Eagle County Government, PO Box 179 / 500 Broadway Eagle, Colorado 81631 phone 970-328-8766 email: John.Gitchell@EagleCounty.US 10/1/2013 Guideline: Energy Smart Home designation Revision Date: 09/24/13 Making your home an Energy Smart Home Making your home safer, more comfortable and resource-efficient will give it a higher value than a home that does not have those improvements. An Energy Smart Home designation is noted on the county property record, and confirms that documented energy saving improvements have been made to your home. Earning Energy Smart Home designation for your home: 1) The first step is getting a comprehensive Home Energy Assessment by a BPI-certified Building Analyst. This includes a gas leak detection, combustion safety analysis, blower-door air-leak test and installation of “quick fix” energy saving materials. You’ll participate and also receive a report of test results and recommended improvements. 2) The next step is implementing significant Home Energy Improvements outlined in the report to reduce your home’s energy cost. Improvements can include air-sealing and insulation, upgrading heating systems, replacement of doors, windows and other improvements that tighten the building envelope. The overall is aim to meet a general annual energy savings target of 15% or more. How the Designation Works in Eagle County: The Eagle County Assessor’s office will add an Energy Smart designation to the property record of qualifying homes. Those records are updated quarterly by the Assessor and Energy Smart staff. In Eagle County, the Energy Smart Home designation has become a defining label for properties. Cost & Benefits: The Energy Smart designation provides an incentive to property owners to improve their residences. Additional benefits from the program include creating new jobs, reducing utility costs, and reducing impacts to environment. The Energy Smart Home designation was developed as part of the Energy Smart Colorado program, and is available to all Energy Smart Colorado partner communities. Background: Energy Smart Colorado is a community energy efficiency program making home energy improvements simple and affordable. Non-profit partners in Eagle, Gunnison and Pitkin Counties provide energy coaching, home energy assessments, referrals to qualified local contractors and access to rebates and financing for energy improvements. So far nearly 3,500 homeowners have completed a Home Energy Assessment, with 1,700 of those completing improvements, resulting in an average reduction of 15% / $300 savings per year in utility bills. For more information, contact: John.Gitchell@EagleCounty.US 970-328-8766 10/1/2013 Revision Date 092013 Energy Smart Colorado Single Family Home Rebate REBATE OFFER: 50% of total project cost, up to $500. Boiler or furnace replacement • Must be 92% AFUE efficient or better Water Heating • High-efficiency (.67 EF gas, .92 EF electric) • Tankless water heater (.82 EF minimum) • Solar thermal systems Wall/Attic Insulation • Add insulation to attic/roof, total insulation values = R-49 minimum • Insulate walls total wall R-19 minimum Crawlspace/basement Improvement • Convert cold, vented crawlspace to a conditioned crawlspace with vapor barrier, air-sealing, rim joist and foundation wall insulation. R-19 minimum for walls • Insulate basement walls R-19 minimum for walls Window Replacement • Replace low efficiency windows with U-.35 minimum efficiency windows. • Must be whole-house replacement. Air Sealing • Comprehensive air sealing project = 25% air leakage reduction • Blower door test-in and test out required Solar Photovoltaic • For grid-tied Solar Photo Voltaic projects, NABCEP certification required. 10/1/2013 Revision Date 092013 Terms, Conditions: • Energy Smart Rebate participants must enroll in the Energy Smart Program and complete an Energy Smart Assessment. • Do-it-yourself (DIY) projects are eligible for rebates on materials only. • Other improvement packages modeling 15% or better energy savings may be eligible for Energy Smart rebate. • Rebate requests must be received within 180 days of the invoice date. • Applicable receipts and/or invoices are required for rebate payment. • All projects are subject to applicable regulations and permitting. • Energy Smart Rebates are calculated after all other available incentives have been deducted. • There is a program rebate cap of $500 per year. • Energy Smart Colorado reserves the right to change rebates and/or standards without notice. • Energy Smart Colorado reserves the right to inspect projects for completion and Quality Assurance. • Rebate funds are limited and are available on a first-come first-serve basis. • Applicants are encouraged to contact their local Energy Resource with any questions prior to completing projects. 10/1/2013 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: October 1, 2013 ITEM/TOPIC: Information Updates and Attachments: 1) VEAC 091013 Meeting Minutes; 2) August 2013 Sales Tax; 3) September 2013 Revenue Highlights; 4) TOV Community Picnic Comments; 5) Vail Village Character Preservation Update; ATTACHMENTS: 091013 VEAC Meeting Minutes 2013 TOV Community Picnic Comments August 2013 Sales Tax September 2013 Revenue Highlights Vail Village Character Area Preservation 10/1/2013 Vail Economic Advisory Council (VEAC) September 10, 2013 MEETING NOTES  VEAC Members Present: Rayla Kundolf; Rob LeVine; Chris Jarnot; Michael Kurz; Brian Nolan; Robin Litt; Paul Wible; Chris Romer; Kim Newbury; Matt Morgan; Bob Boselli; Greg Moffet; Laurie Mullen; Mark Gordon;  Others Present: Margaret Rogers; Jenn Bruno; Bobby Bank; Amy Cassidy; Dave Chapin; Jim Lamont; Jeff Andrews; Derek Schmidt ; Brooke Macke  TOV Staff Present: Town Manager Stan Zemler; Finance Director Judy Camp; Economic Development Manager Kelli McDonald; Special Events Coordinator Sybill Navas; Event Marketing Liaison Clare Hefferren  Kelli McDonald introduced the CSE members present for the joint meeting.  CSE Draft Strategic Plan Presentation: Jenn Bruno, CSE Chair, presented the draft strategic plan prepared by CSE members and TOV Economic Development Office. Bruno reviewed alignment with Town Council goals, objectives, background, mission statement, purpose, event categories, strategies, score card used to evaluate funding allocations, review and accountability, measuring progress, community benefits, communication, cooperation and coordination, Discussion included the volume of events – pros for sales tax and lodging occupancy and cons for stretching staff resources and potentially guest experience impacts. Bruno explained that CSE contracted for an economic impact study on events last year and is conducting attendance surveys this year. A copy of the draft strategic plan can be found at www.vailgov.com  Financial Report: Camp reviewed the just released July 2013 Vail Business Review. July sales tax collections increased 1.4% over 2012 which is down from previous months of percentage increases. Many VEAC members were surprised as they stated they had strong July sales. Strong performing areas were in Vail Village retail and Lionshead lodging. Year to date sales tax collections are up 7% vs. previous record set in 2008. McDonald will email the new report to members.  Vail Resorts Marketing Update: Brooke Macke of Vail Resorts Marketing Department gave the members a recap of FY 13 overall results as well as PR results highlighting the 50th anniversary coverage. Then a timeline was presented for Epic Discovery in the summers through 2015, pending US Forest approval. FY 14 challenges, opportunities, calendar analysis and focus were then presented.  Town Manager Report: Zemler stated the first look at the 2014 budget will be presented to Council at the September 17 meeting. Reserves are strong, staff is cautiously optimistic about a slight increase in revenues. There are no new FTE positions contemplated but cautioned with the volume of events now the town staff and resources have become stretched to the limit. The in-kind services requested by promoters needs to be taken into consideration during funding allocations. Monday the relocation of the 18th hole will commence and is scheduled to be playable by early summer 2014. The Pulis Covenant is the only litigation still remaining on the Golf Course Clubhouse remodel. The fields at Ford Park have been torn up and the project is under way. The fields will be out of commission for most of the summer of 2014. 10/1/2013  Citizen Input: It was noted that Gondola One stopped service after Labor Day Weekend. Eagle Bahn Gondola will run weekends through Oktoberfest.  Other Business: Michael Kurz informed committee members that the PEC has been reviewing the Ford Park Master Plan and it will be coming to the community soon for public input.  Next Meeting: The next meeting is scheduled for Tuesday, October 8, 2013 at The Antlers. 10/1/2013 To: Vail Town Council From: Stan Zemler Date: 10-01-13 Subject: Responses to TOV Community Picnic Comments I. BACKGROUND The 2013 Town of Vail neighborhood picnics were held on July 23 at Donovan Park and on Aug. 13 at Bighorn Park. The picnics were well attended and used as a community outreach measure to connect with residents and guests and to collect comments and suggestions regarding community issues. Staff has reviewed and sorted the comments with updates below: II. RESPONSES TO TOV COMMUNITY PICNIC COMMENTS Q/C = Question/Comment TOV = Update Neighborhoods Q/C: Please slow down traffic on Matterhorn Circle. TOV: The radar trailer has been placed on Matterhorn Circle in an attempt to reduce speeding and collect data for targeted enforcement efforts. Patrols of both law and code enforcement officers have been increased in the area prior to and since the picnics. Q/C: Need more speed limit signs on Frontage Road from Ford Park to Vail Mountain School. TOV: There are four speed limit signs in the area described. The number covers the change in zones sufficiently for enforcement purposes with limited impact on the aesthetics of the town. They are located as follows: near the entrance to Ford Park; past Pulis Bridge going east; before Vail Mountain School; and near the East Vail Interchange. Q/C: No one uses their turn signal, especially in traffic circles (total chaos). TOV: The Model Traffic Code currently in use by the town does not address roundabouts. Currently the use of turn signals in roundabouts is not required legally although it is encouraged. 10/1/2013 Town of Vail Page 2 Q/C: Enforce single-file biking on the roads, especially in Intermountain and East Vail. TOV: There is no law that requires bicyclists to ride single file. Rather, the law states, “persons riding bicycles or electrical assisted bicycles upon a roadway shall not ride more than two abreast except on paths or parts of roadways set aside for the exclusive use of bicycles.” It goes on to say, “persons riding bicycles or electrical assisted bicycles two abreast shall not impede the normal and reasonable movement of traffic and, on a laned roadway, shall ride within a single lane.” Q/C: Need bike path on Vail Valley Drive through Golf Course or widen road. TOV: The Town Council has previously reviewed the options and directed staff to pursue widening the road rather than design a separated path. The design to widen the road from 16’ feet to 22’ feet was completed and the project was put out to bid last spring. Cost of construction was approximately $2 million. Town Council has decided not to award the project for construction at this time. Q/C: More bike paths – or widen roads – too many 3 abreast riders. TOV: Four to six foot wide bike paths along the shoulders of the Frontage Roads have been and will continue to be added. The schedule includes shoulder widening from Donovan Park to Glen Lyon Office Building on South Frontage Road and City Market to West Vail roundabouts on the North Frontage Road in spring 2014. Q/C: Pave South Frontage Road from roundabout to Interlochen. TOV: Colorado Department of Transportation has planned to complete a paving project on the North and South Frontage Roads in the fall 2014. At this time, it is unknown whether the 2013 Colorado floods will have any impact on the funding of this project. Q/C: Replace Bridge Road bridge and other East Vail bridges with kayak-friendly bridges. Q/C: Replace Bridge Road bridge with kayak friendly/raft friendly bridge. East Vail has some great moderate creeking and the bridges are by far most dangerous element of Gore Creek. TOV: Bridge Road is scheduled to be replaced in 2016 with state bridge funds. It will be raised to be kayaker friendly. At this time, it is unknown whether the 2013 Colorado floods will have any impact on the funding of this project. Q/C: Please get more bus service to East Vail – at least on the half hour. We sometimes decide not to dine or shop in the village because of only hourly service. There is more population here now. TOV: Ridership in the summer has not justified such a drastic change in schedule as the current East Vail bus route incorporates other routes into its schedule. To make this change, additional buses would need to be added which is cost prohibitive at this time. Q/C: Put an enclosed bus stop at east end of Spruce Way bus stop. TOV: There is an enclosed bus stop across the street from this location at Streamside 10/1/2013 Town of Vail Page 3 Circle. Riders who choose this Streamside Circle stop have to ride the loop and it comes around to the east end of Spruce Way stop. There is no bus stop at the east end of Spruce Way because there are land constraints. Q/C: We really need Internet service in West Vail!! TOV: Both CenturyLink and Comcast provide Internet service to West Vail. With the completion of the Crown 4G Cellular system, high speed cellular Internet will be available to West Vail as well as much improved Wi-Fi Internet service. The 4G/Wi-Fi portion of the project will be completed in summer 2014. Q/C: Get the clock tower working. TOV: A responsibility of the town, Public Works electrical staff has been assigned to fix. Q/C: Add info kiosk or connectivity to Lionshead Welcome Center from transit stop at top. TOV: There is a touch screen kiosk at the Lionshead Transit Center that serves as an information link to the Lionshead Welcome Center. However, this arrangement does not provide for a direct communication link between the Transit Center and Lionshead Welcome Center to connect with a staff person in real time. Q/C: Vegetarian burger option at next lunch (Bighorn) – thank you! TOV: Request will be taken into consideration for next year. Option was attempted a few years back, but was unsuccessful with most of the burgers thrown away. Parks & Recreation Q/C: Don’t try to build on every viable green spot in TOV (Ford Park structures specifically). TOV: One of the goals of the Ford Park Master Plan update is to protect the natural environment along the Gore Creek corridor and establish appropriate controls and review procedures to ensure that any new use or building within the park does not adversely affect the character and quality of the park or the overall experience of park users. Q/C: Amphitheater and bus stops bigger. Clean/empty trash cans more often. TOV: Public Works crews empty trash cans on a regular schedule 7 days a week. Because the town experiences a high level of private trash dumped in its town receptacles, there are additional challenges in servicing the containers. Q/C: Tennis courts Booth Creek – what a disgrace! Now locked. Unkept. Not Vail image. Q/C: Consider platform tennis for replacement of Booth Creek tennis courts if tennis courts are not going to be kept up. Pickle ball fun, too! Q/C: Booth Creek townhomes gifted wetlands and tennis courts to town with understanding that they would be maintained. Now padlocked? Why? Why not maintained? What is going to happen? Q/C: Make Booth Creek tennis courts a top priority. TOV: Town Council is currently discussing this renovation project as part of the Real 10/1/2013 Town of Vail Page 4 Estate Transfer Tax/Capital budget discussions. The project has been moved up for master planning in 2013 and initial construction in 2014 with additional construction in 2016. There will be a public input process as part of the planning and design development phases. Q/C: Safety Golf Course – ball flight study questionable – driving range issue NOT 19th fairway. TOV: Providing public facilities that are safe and accessible to all is a fundamental responsibility of the municipal government. In this case, it would be irresponsible to ignore the findings of the errant ball study and its recommendations. The circumstance creates not only a moral responsibility to address the issue, but puts the town at great financial risk should an accident occur. This is why the Town Council has voted to relocate the 18th hole. Q/C: Events at golf course – please advertise and inform when special events/weddings are scheduled. Vandalism in parking lot – parking violations. TOV: According to police records, the department has responded to two parking complaints since July 2013. One of the vehicles was cited and the other was gone before the officer arrived. The department will continue to proactively patrol the area and address parking problems as they are reported. According to police reports, there has been one incident of vandalism in the area which was the result of a vehicle break in. That case is assigned to a detective and is being investigated. The public can quickly access the reports in their area on a public website called Raidsonline. Q/C: Sign for Donovan Park – No sign on Frontage Road and trim junipers in front of current sign. TOV: There is an entry sign on the south side of the Frontage Road. Public Works will assess need for juniper trimming. Q/C: Skatepark in every park in town (Bighorn, Sandstone, Donovan, Stephens). Q/C: No to skatepark in Booth Creek. TOV: While there is no consensus on a location for an appropriately-sized permanent skatepark, the Town Council has indicated its desire to identify a permanent site within the next two years. Estimated construction cost is $500,000 to $1 million. In the interim, the proposed 2014 budget includes $260,000 to overhaul the seasonal skatepark on the top deck of the Lionshead parking structure, which has been in use for seven seasons. Q/C: Stock Bighorn Park pond for kids to fish. TOV: The town has made this request to Colorado Parks and Wildlife in previous years and the CPW has declined. Q/C: More music events at Donovan Pavilion! TOV: Donovan Pavilion is available as an event venue for a variety of events and has been used successfully for musical performances by Bravo! This venue is included in an asset inventory distributed by the town’s economic development office to promote its use to event promoters, conference planners and other 10/1/2013 Town of Vail Page 5 interested parties. Q/C: Trail markers Pitkin Creek Trail TOV: Request forwarded to U.S. Forest Service. Environmental Q/C: Make Gore Creek catch and release in Vail (like Silverthorne). TOV: Colorado Parks and Wildlife is charged with the responsibility of managing the fisheries within the State. Gore Creek lies within the CPW’s management responsibilities. Gore Creek has been designated a Gold Medal Trout fishery by the CPW. As such, the daily bag limit and method of take are more strictly regulated than other trout fisheries. The town relies on the professionals with the CPW to successfully manage the fisheries of Gore Creek and has no jurisdiction over the laws governing daily bag limit or method of take. The question, however, is a good one and the town will contact the local CPW office to inquire about the daily bag limit and better understand why Gore Creek is not catch and release only. Q/C: Take out bladders in creek at International Bridge and replace with rocks similar to rocks at Solaris and/or amphitheater. Bladders look like trash in creek – ugly. TOV: Project started as a boulder structure, but due to floodplain constraints and variable flows, the best option was an adjustable system which has been well received by kayak park users. Q/C: Gore Creek survey. Where is it? TOV: The town has been addressing the health of Gore Creek on several fronts. It has partnered with a number of agencies to produce the Gore Creek Water Quality Improvement Plan which was recently presented to the Town Council. The plan provides recommendations for water quality improvement in the categories of regulatory and policy change, educational and outreach, site specific projects and monitoring programs for future study. The report is available online. Another project that has been undertaken by the town is a survey that has documented encroachments on the town’s waterways. Enforcement efforts are currently taking place. Q/C: Please ban plastic grocery bags. TOV: The town has taken several steps toward addressing plastic bags in Vail that include gathering community input, providing presentations, conducting research and working with representatives from City Market and Safeway to discuss possible regulations. Next steps include returning to the Town Council for policy direction. Q/C: Need jersey barriers along I-70, please. Q/C: I-70 noise!! Q/C: Request CDOT put up sound barriers on I-70. MM 182 most important. Q/C: Any chance of a berm in front of Booth Creek area? TOV: Regarding the topic of I-70 noise mitigation, unfortunately there is no funding from Colorado Department of Transportation for new noise mitigation projects 10/1/2013 Town of Vail Page 6 along I-70 through Vail. Current noise mitigation work has been ongoing since 2001 and includes the sand disposal berm at Bald Mountain in East Vail which has been funded by CDOT. Approximately 50,000 cubic yards has been placed to date on the current phase. In prior years, Town Council allocated money to I-70 noise mitigation which was used to fund a noise study, enforcement on I-70, public education and outreach, and utility relocation to facilitate the west phase. The current budget does not include funding for any additional I-70 noise mitigation work. Q/C: Please increase enforcement of noise ordinance on I-70! It seems enforcement has decreased in past couple of years, especially on steep section from mm 180 to 182. TOV: Since July 22, patrol officers have conducted 157 hours patrolling Interstate 70 and have completed 170 enforcement documents resulting from traffic stops with 8 percent of those being commercial vehicle violations. Additionally, a roadway noise study is being conducted by code enforcement officers to help define limits and identify the greatest problem areas. Q/C: Get noise activated cameras and issue fines. TOV: These have been researched and there was not a camera that would meet the town’s needs. To compensate, additional enforcement activities from patrol have been conducted. Regulatory Q/C: Solaris “parking” sign on median is totally misleading. TOV: The town will be removing a portion of the Village Center Chute median, along with the “P” parking sign this fall. In part, the median removal is prompted by the re-routing of buses for special events and the radius of the Village Center Chute turn, resulting in undercarriage damage to the buses. As part of the overall wayfinding program, another sign will be installed along the south side of the Frontage Road and will list daily parking fee information for Solaris. Redevelopment Q/C: Go forward with golf clubhouse remodel. TOV: Plans for remodel of the golf clubhouse have been approved by the Planning and Environmental Commission and upheld by the Town Council. While a subsequent Eagle County District Court appeal has been dismissed, a separate lawsuit filed earlier alleges the renovation violates an existing covenant on the property that was transferred when the land was acquired by the town in 1984. While it is the position of the Town of Vail and Vail Recreation District that the current and intended future uses of the Vail Golf Club/Nordic Center comply with the covenant, further action on the remodel has been suspended until a judgment is rendered. Therefore, remaining reviews and approvals by the Design Review Board are pending. 10/1/2013 Town of Vail Page 7 Q/C: No! helicopter pad on the bank building – please… Q/C: Good idea for helipad on top of bank. TOV: Vail Valley Medical Center has initiated a Facilities Master Plan and is currently reviewing options to relocate the air ambulance helipad as the existing helipad is located on Colorado Department of Transportation and Federal Highway Administration property. Both agencies have expressed a need to relocate the helipad to a more appropriate location away from the I-70 exit ramp and South Frontage Road. Relocation of the helipad from its current location would require review by the Planning and Environmental Commission of a proposed development plan at a public hearing. The development plan proposal would be reviewed for compliance with the town’s adopted land use regulations. Q/C: No Ever Vail! TOV: The Ever Vail mixed-used development project proposed by Vail Resorts Development Company received preliminary town approvals in 2012, giving the project the ability to move forward when the time is right. The approvals, which included a major subdivision and a rezoning, allow VRDC the ability to relocate the frontage road, record the final plat and implement the zoning for the West Lionshead project within the next seven years. These actions would then set the stage for VRDC to submit site specific applications to the town’s development review boards for consideration. The Lionshead Redevelopment Master Plan was amended to include site specific recommendations for the 13-acre site which include relocation of the South Frontage Road, construction of a new gondola and a new public transit facility with accommodations for short-term skier drop off, plus the construction of a neighborhood grocery store, 102 new hotel units and 400 new public parking spaces. The West Lionshead site is currently home to Vail Resorts’ maintenance facility, office buildings and a former gas station. Town Staff Q/C: Full time wildland fire jobs, please and thank you! TOV: A full-time wildland coordinator position has been included in the proposed 2014 budget in an effort to improve coordination and planning efforts. This FTE would be in addition to five seasonal wildland fire positions that are currently staffed from May to October. Budget requests are currently under review and evaluation by the Town Council. Q/C: No cell phone personal usage by TOV employees while on the clock. TOV: Human Resources will review policies and provide employee reminders on limiting personal use to urgent matters during work time, and reinforcing the safety guidelines on appropriate use from a safety perspective, such as no use of cellular phones while driving – emergency situations the exception, etc. Vail Mountain Q/C: Question # of skiers on mountain. Does forest service limit? If so, what # and how do they control? 10/1/2013 Town of Vail Page 8 TOV: The U.S. Forest Service limits the number of skiers at any one time on the mountain to 19,900. Vail Resorts self reports skier numbers directly to the USFS. Q/C: Please bring back the free gondola on Fridays and/or on weekends after 3 pm. TOV: Suggestion has been forwarded to Vail Resorts. Q/C: One special ski run for special needs people or people over 65. TOV: Suggestion has been forwarded to Vail Resorts. Compliments Q/C: The flowers in the roundabout are beautiful!! Thank you for lunch! Q/C: Thanks for lunch!! Q/C: Dinner, dancing with wine? Thank you for nice lunch! Q/C: East Vail – the best place to live, work and play! Miscellaneous Q/C: Fear of current sense of greed. Has greed gotten out of control? 10/1/2013 MEMORANDUM September 26, 2013 To: Vail Town Council Stan Zemler Pam Brandmeyer Judy Camp From: Sally Lorton Re: August Sales Tax I estimate Vail will collect another $90,000 in August sales tax to bring August collections to $1,488,487. If so, we will be up 12.6% or $165,954 from the amended budget and up 7.8% or $107,777 from August 2012. Year to date would be up 8.0% or $1,166,900 from 2012. The year to date and full year budgets have been amended by $822,000 to reflect additional collections earlier in the year. Year to date revenue would be up 7.7% or $1,128,732 from the original budget and 2.0% or $306,732 from the amended budget. This is a record for the month of August and year to date through August. The previous record for August was in 2012 and year to date was in 2008. Year to date increased from the record in 2008 by 7%. 10/1/2013 % Change% Change 2013Budgetfromfrom Month 2003200420052006200720082009201020112012Budget CollectionsVarianc e2012Budget January1,997,0912,225,8412,275,9672,597,9852,783,3062,976,6552,619,6732,564,3832,795,6882,855,5243,143,5933,143,6293610.09%0.00% February2,111,1632,362,8252,429,3772,527,1302,718,6433,071,6152,588,8892,577,3602,803,1362,994,5803,265,1863,265,222369.04%0.00% March2,372,942 2,344,1782,785,1012,852,9542,986,4463,327,3042,504,5672,685,0043,143,4183,185,8593,647,4043,647,4403614.49%0.00% April871,468992,157915,5541,280,3241,330,7401,098,9181,235,9411,156,9341,191,6901,183,0871,068,0771,068,271194-9.70%0.02% May428,919411,595458,770449,283545,874622,103516,150421,925473,292487,739560,955561,15019515.05%0.03% June742,755732,113834,913805,362953,017918,061717,233873,765895,951963,1431,014,3521,018,5724,2205.76%0.42% July1,075,5321,128,5141,166,1831,255,2431,265,7811,397,8421,121,8601,228,7671,481,3291,573,4991,462,2091,598,270136,0611.57%9.31% August1,029,446994,445993,9851,055,6141,162,7461,349,7951,068,3911,147,3521,310,4711,380,7101,322,5331,398,48775,9541.29%5.74% Total10,629,31611,191,66811,859,85012,823,89513,746,55314,762,29312,372,70412,655,49014,094,97514,624,14115,484,30915,701,041216,7327.36%1.40% September679,208757,033795,807832,549908,318834,569753,754761,425889,945978,037913,727-100.00%-100.00% October508,092532,537566,173614,396688,519662,767581,033594,362623,420644,577676,408-100.00%-100.00% November591,269623,646713,117799,582747,877719,109651,873701,075788,430825,873790,411-100.00%-100.00% December2,171,0982,362,0952,549,0322,771,2582,821,8712,652,6282,553,9742,963,7633,184,6452,973,8263,057,145-100.00%-100.00% Total14,578,98315,466,97916,483,97917,841,68018,913,13819,631,36616,913,33817,676,11519,581,41520,046,45420,922,000 Town of Vail Sales Tax Worksheet 9/26/2013 10/1/2013 - 1 - TOWN OF VAIL REVENUE HIGHLIGHTS October 1, 2013 Sales Tax Upon receipt of all sales tax returns, August collections are estimated to be $1,488,487 up 7.8% from last year and up 12.6% compared to amended budget. Year to date collections of $15,791,041 are up 8.0% from last year and up 2.0% from amended budget. This August was a record month for the town; the second highest August was in 2008. Inflation as measured by the consumer price index was up 1.5% for August. Real Estate Transfer Tax (RETT) RETT collections through September 25th total $3,045,495 down 14.4% from this time last year. Annual budget for 2013 totals $3,871,000, down 29% from 2012, so year to date performance is pacing better than budgeted. Of current collections, approximately 11% is from major redevelopment projects including Manor Vail, Four Seasons, Ritz Carlton Residences, Solaris, and Lions Square Lodge North. Collections not related to major redevelopment projects currently total $2,709,735 down only 0.8% from prior year. Construction Use Tax Use Tax collections total $948,236 year-to-date compared to an annual budget of $1.0 million. Construction Use Tax is down nearly 16% from collections this time last year, although there were several large residential and commercial projects that impacted 2012 collections. 2012 collections totaled $1.2 million. Summary Across all funds, year-to-date total revenue of $38.7 million is up 7.1% compared to budget and up 10.0% from prior year, with increased sales tax collections helping to offset decreases in RETT and Construction Use Tax. 10/1/2013 To: Vail Town Council From: Community Development Department Date: October 1, 2013 Subject: Vail Village Character Area Preservation Update I. PURPOSE The purpose of this memorandum is to provide the Vail Town Council with an update on the progress of the Vail Village Character Area Preservation project. During February and March 2013, the staff hosted several focus group meetings and participated in two public hearings with the Planning and Environmental Commission to gain input on the proposed project. Work on this project was temporarily suspended due to the need to reallocate staff resources to the 2013 Gerald R. Ford Park Master Plan and similar projects The Vail Village Character Area Preservation project remains in the Community Development Department work plan. The project is currently set to return to the Planning and Environmental Commission on Monday, October 28th for subsequent review. It is likely the Commission will be prepared to forward its recommendation to the Vail Town by the end of November or early December. Key topics which still need to be addressed include: · Comparative analysis of what other communities have implemented to preserve character. · Evaluate specific recommendations for programs or approaches to achieve project goals. · Prepare a recommendation to the Vail Town Code on amendments to the Vail Village Master Plan to address the project goals. A budget for the Vail Village Character Area Preservation project was established at the onset of the project. The total project budget is $19,300. There is nearly $4,000 remaining in the project account. The remaining budget amount includes preparation of materials for one Planning and Environmental Commission and one Vail Town Council meeting. If additional funds are needed, monies will be reallocated within the 2013 Planning Projects account to cover the cost to complete this project. 10/1/2013 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: October 1, 2013 ITEM/TOPIC: Matters from Mayor, Council and Committee Reports: 10/1/2013 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: October 1, 2013 ITEM/TOPIC: Executive Session, pursuant to: 1) C.R.S. §24-6-402(4)(a)(b)(e) - to discuss the purchase, acquisition, lease, transfer, or sale of property interests; to receive legal advice on specific legal questions; and to determine positions, develop a strategy and instruct negotiators, Re: Discussion concerning negotiations regarding ERWSD Easements; 2) C.R.S. §24-6-402(4)(f) ) - to discuss personnel matters, Regarding: Personnel matters. PRESENTER(S): Matt Mire 10/1/2013 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: October 1, 2013 ITEM/TOPIC: Adjournment (3:30 p.m.) NOTE: UPCOMING MEETING START TIMES BELOW (ALL ARE APPROXIMATE DATES AND TIMES AND SUBJECT TO CHANGE) -------------------- THE NEXT REGULAR VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BEGIN AT APPROXIMATELY 12:30 P.M. (or TBD), TUESDAY, SEPTEMBER 3, 2013 IN THE VAIL TOWN COUNCIL CHAMBERS FUTURE AGENDA ITEMS: Ongoing agenda items TBD: DRB/PEC updates - Warren - WS - 15 min.; Information Updates Attachments: WS - 15 min.; Executive Session items: 30 min.; Consent Agenda: 5 min.; Town Manager Report: 5 min. FUTURE AGENDA ITEMS: Timber Ridge Redevelopment Agreement preapplication - Matt - WS - 60 min - 10/15 First reading of 2014 Budget - Kathleen - ES - 10/15 2015 Championship Operations Plan Update - 10/15 Second Reading of 2014 Budget - Kathleen - ES - 30 min. -11/5 Eagle County Economic Development Plan - Chris Romer - WS - 30 min. - 11/19 CSE Strategic Plan 2013 Event Evalutations 2014 Event Funding Recommendations - ES - 60 min - 12/3 DestiMetric Ski Season Preview - WS - 12/17 Housing Strategic Plan - George - TBD Beaver policy update - Kristen - WS - TBD Vail Valley Medical Center Maser Plan Update - George - ES - 60 min - TBD EHU Housing Authority - TBD 2015 WAC construction restrictions discussion - George - WS - 30 min. - TBD Sister City discussion - TBD Discussion of future of RSES - TBD Streaming PEC & DRB - TBD 2015 Expectations/Legacy Piece - TBD Update on I-70 noise right lane use - TBD Water Quality Management Plan and update - TBD 10/1/2013