HomeMy WebLinkAbout2013-10-15 Agenda and Support Documentation Town Council Work SessionVAIL TOWN COUNCIL
WORK SESSION AGENDA TOWN OF 4� 0i
VAIL TOWN COUNCIL CHAMBERS
75 S. Frontage Road W.
Vail, CO 81657
2:15 P.M., OCTOBER 15, 2013
NOTE: Times of items are approximate, subject to change, and cannot be relied
upon to determine at what time Council will consider an item.
Public comments on work session item may be solicited by the Town
Council.
ITEM /TOPIC: SITE VISIT Sebastian Hotel (30 min. )
PRESENTER(S): George Ruther
2. ITEM /TOPIC: DRB /PEC Update (10 min. )
PRESENTER(S): Warren Campbell
3. ITEM /TOPIC: Information Updates and Attachments:
1) August 2013 Business Review;
2) Proposed Vail Valley Foundation Social Courtyard Operating Plan;
3) 2013 Strategic Plan (5 min. )
4. ITEM /TOPIC: Matters from Mayor, Council and Committee Reports: (15
min. )
101
ITEM /TOPIC: Executive Session, pursuant to: 1) C.R.S. §24- 6- 40�4)(a)(b)
(e) -to discuss the purchase, acquisition, lease, transfer, or sale of property
interests, to receive legal advice on specific legal questions; and to
determine positions, develop a strategy and instruct negotiators, Re:
Discussion concerning negotiations Regarding Timber Ridge
Redevelopment; 2) C.R.S. §24- 6- 402(4)(f) - to discs personnel matters,
Regarding: Personnel matters; 3) C.R.S. §24- 6- 402(4(b) - to receive legal
advice on specific legal questions, Regarding: Pending litigation and a
Town owned unit in Vail Village Plaza Phase V. (45 min.)
PRESENTER(S): Matt Mire
ITEM /TOPIC: Adjournment (3:55 p.m.)
NOTE: UPCOMING MEETING START TIMES BELOW (ALL ARE
APPROXIMATE DATES AND TIMES AND SUBJECT TO CHANGE)
THE NEXT REGULAR VAIL TOWN COUNCIL REGULAR WORK
SESSION WILL BEGIN AT APPROXIMATELY 12:30 P.M. (or TBD),
TUESDAY, NOVEMBER 5, 2013 IN THE VAIL TOWN COUNCIL
CHAMBERS
10/15/2013
FUTURE AGENDA ITEMS:
Ongoing agenda items TBD: DRB /PEC updates - Warren - WS - 15 min.;
Information Updates Attachments: WS - 15 min.; Execrative Session items:
30 min.; Consent Agenda: 5 min.; Town Manager Report: 5 min.
FUTURE AGENDA ITEMS:
Adoption of Western Slope Water Plan - ES - 11/5
Chamonix Update - WS - George - 11/05
Sign Regulation Amendments Ordinance - George - ES- 11/05
Wildfire Update - WS - Mark - 11/19
Eagle County Economic Development Plan - Chris Romsf - WS - 30 min. -
11/19
CSE Strategic Plan 2013 Event Evaluations 2014 Event Funding
Recommendations - ES - 60 min - 12/3
DestiMetric Ski Season Preview - WS - 12/17
Fee Schedule changes - George - TBD
Neighborhood Speed Control - TBD - Greg /Dwight
Housing Strategic Plan - George - TBD
Beaver policy update - Kristen - WS - TBD
Vail Valley Medical Center Maser Plan Update - George - ES - 60 min -
TBD
EHU Housing Authority - TBD
2015 WAC construction restrictions discussion - Geage - WS - 30 min. -
TBD
Sister City discussion - TBD
Discussion of future of RSES - TBD
Streaming PEC & DRB - TBD
2015 Expectations /Legacy Piece - TBD
Update on 1 -70 noise right lane use - TBD
Water Quality Management Plan and update - TBD
10/15/2013
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: October 15, 2013
ITEM /TOPIC: SITE VISIT Sebastian Hotel
PRESENTER(S): George Ruther
10/15/2013
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VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: October 15, 2013
ITEM /TOPIC: DRB /PEC Update
PRESENTER(S): Warren Campbell
ATTACHMENTS:
October 2, 2013 DRB Meeting Results
October 14, 2013 PEC Meeting Agenda
10/15/2013
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TOWN OF VA
MEMBERS PRESENT
Tom DuBois
Andy Forstl
Libby Maio
Brian Gillette
Rollie Kjesbo
DESIGN REVIEW BOARD AGENDA
PUBLIC MEETING
October 2, 2013
Council Chambers
75 South Frontage Road West - Vail, Colorado, 81657
PROJECT ORIENTATION
SITE VISITS
MEMBERS ABSENT
1. Harman Residence — 4284 Columbine Drive
MAIN AGENDA
Ford Park Softball Fields DRB130387 / 20 minutes
Final review of changes to approved plans (landscaping)
530 South Frontage Road (Ford Park Sport Fie lds) /Unplatted
Applicant: Town of Vail, represented by Todd Oppenheimer
ACTION: Approved
MOTION: Kjesbo SECOND: Maio
2:00pm
3:00pm
Warren
VOTE: 4 -1 -0 (Gillette opposed)
2. Harman Residence DRB130421 / 15 minutes Joe
Conceptual review of a new SFR
4284 Columbine Drive /Parcel D, Bighorn Subdivision, A Resubdivision of Lot 20 -1 & 20 -2
Applicant: Jeremy and Julia Harman, represented by K.H. Webb Architects
ACTION: Conceptual, no vote
STAFF APPROVALS
O'Farrill Residence DRB130314
Final review of a minor exterior alteration (windows)
44 West Meadow Drive Unit 6 /1-ot I, Vail Village Filing 2
Applicant: Hilda O'Farrill, represented by Karen Lee - Aldretti
Town of Vail DRB130345
Final review of a minor exterior alteration (disconnect equipment)
2855 Aspen Lane /Lot 1, Resubdivision of Tract D, Vail Village Filing 11
Applicant: Eagle River Water and Sanitation District, represented by Jim Boyd
Zuch /Jonassen Residence DRB130366
Final review of a minor exterior alteration (move carport post)
5020 Main Gore Place Building N Unit 2 /Unplatted
Applicant: Robert Zuch and Judy Jonassen
10/15/ft1- 1
Joe
Jonathan
Jonathan
Vick Residence DRB130407
Final review of a minor exterior alteration (window)
4596 Meadow Drive Unit B -5 /Unplatted (Sunwood at Vail Condo)
Applicant: Tom Vick, represented by LMS Construction
Jonathan
Lion Square Lodge South DRB130412 Warren
Final review of changes to approved plans (landscaping)
660 West Lionshead Place /Lot 1, Vail Lionshead Filing 1, Addition 1
Applicant: Lion Square Lodge, represented by Chip Melick
Drescher Residence DRB130414
Final review of a minor exterior alteration (patio)
244 Wall Street Unit 3 /1-ot C, Block 5C, Vail Village Filing 1
Applicant: Jared Drescher, represented by Bob Boymer
Joe
Rubenstein Residence DRB130416 Joe
Final review of an addition (stairway)
1463 Greenhill Court Unit A /Lot 8, Glen Lyon Subdivision
Applicant: Gordon, Emily and Andrew Rubenstein, represented by David Peel
Casa del Sol DRB130418 Warren
Final review of a minor exterior alteration (parking space, landscaping)
2065 West Gore Creek Drive /Unplatted
Applicant: Casa del Sol Homeowner's Association, represented by Ric Fields
Grouse Lane Realty Trust DRB130419 Jonathan
Final review of a minor exterior alteration (deck boards)
5136 Grouse Lane #2 /Lot 9, Vail Meadows Filing 1
Applicant: Grouse Lane Realty Trust, represented by Steve Prawdzik
Gately Residence DRB130420 Jonathan
Final review of a minor exterior alteration (mechanical vents)
355 Forest Road Unit B /Lot 1, Block 2, Vail Village Filing 3
Applicant: Charles Gately, represented by Eagle Eye Home Improvement
Sandstone 70 HOA DRB130423 Jonathan
Final review of a minor exterior alteration (lighting)
905 Red Sandstone Road /Sandstone 70
Applicant: Sandstone 70 Homeowners Association, represented by McNeill Property Management
Vail Racquet Club DRB130425 Joe
Final review of a minor exterior alteration (landscaping)
4695 Vail Racquet Club Drive /Unplatted
Applicant: Vail Racquet Club Owners Association, represented by Steve Loftus
David Residence DRB130426
Final review of a minor exterior alteration (landscaping)
4054 Bighorn Road /Lot 2, Bighorn Subdivision
Applicant: Tim David, represented by Ceres Landscaping
Tom T.
Hatcher Residence DRB130427 Jonathan
Final review of a minor exterior alteration (landscaping)
3988 Lupine Drive Unit A/Lot 2A, Block 2, Bighorn Subdivision Addition 1
Applicant: Pamela and Patrick Hatcher, represented by Ceres Landscaping
10/15/ft1ge 2
Solaris 5HW LLC Residence DRB130429
Final review of a minor exterior alteration (door /window)
141 East Meadow Drive Unit 5H West/Lot P, Block 5D, Vail Village Filing 1
Applicant: Solaris 5HW LLC, represented by Rocky Mountain Construction Group
Breeden Residence DRB130430
Final review of a minor exterior alteration (landscaping)
3966 Lupine Drive /Lot 3 -A, Block 2, Bighorn Subdivision Addition 1
Applicant: Robert and Susan Breeden
Vail Valley Medical Center DRB130431
Final review of a minor exterior alteration (condensing unit)
181 West Meadow Drive /Lots E &F, Vail Village Filing 2
Applicant: Vail Valley Medical Center, represented by Ryan Magill
Kirkpatrick Residence DRB130432
Final review of changes to approved plans (exterior lighting)
1462 Greenhill Court/Lot 19, Glen Lyon Subdivision
Applicant: Joan and Douglas Kirkpatrick
Bainbridge Residence DRB130433
Final review of a minor exterior alteration (window)
1116 Sandstone Drive Unit 701 (Lion's Mane Condominiums) /Lot A5 -1,
Applicant: Louis & Michelle Bainbridge, represented by R.A. Nelson
Hernandez Residence DRB130434
Final review of changes to approved plans (landscape plan)
1416 Moraine Drive /Lot 8, Block 2, Dauphinais - Mosely Filing 1
Applicant: Job and Ana Paula Hernandez, represented by Brian Gillette
Potato Patch Club DRB130435
Final review of a minor exterior alteration (landscaping)
950 Potato Patch Drive Units 20 -42 /Potato Patch Club
Applicant: Potato Patch LLC, represented by Ceres Design
Warren
Tom T
Jonathan
Warren
Joe
Block A, Lion's Ridge Filing 1
Jonathan
Joe
Booth Falls Mtn Homes DRB130439 Tom T
Final review of a minor exterior alteration (landscaping)
3094 Booth Falls Road /Lot 1, Block 2, Vail Village Filing 12
Applicant: Booth Falls Mountain Homes HOA, represented by Sandra Cuccia
Pitkin Creek Park Condos DRB130440 Tom T
Final review of a minor exterior alteration (landscaping)
3971 Bighorn Road / Pitkin Creek Park Phase 3
Applicant: Pitkin Creek Park Condominium Assoication
Space 44 LLC DRB130442 Jonathan
Final review of changes to approved plans (built in bench)
520 East Lionshead Circle Unit 309 ( Lionshead Center) /Lot 5, Block 1, Vail Lionshead Filing 1
Applicant: Space 44 LLC, represented by Michael Suman
Ford Park Concessions Building DRB130448 Warren
Final review of a minor exterior alteration (roof)
580 South Frontage Road East /Unplatted (Ford Park)
Applicant: Town of Vail, represented by Todd Oppenheimer
10/15/ft1B 3
Falkenstein Residence OTC13 -0031 Warren
Final review of OTC Re -Roof permit
1500 Buffehr Creek Road Unit A -45 /Parcel A, Lion's Ridge Filing 2
Applicant: Scott Hardmeyer
Schultz Residence DRB130451 Jonathan
Final review of a Change to Approved Plans (landscaping)
5056 Gore Circle /Lot 10, Block 2, Bighorn 5th Addition
Applicant: Eric and Heather Schultz, represented by Blueline Architects
Storr Residence DRB130457
Final review of a minor exterior alteration (landscaping)
1965 Sunburst Drive /Lot 11, Vail Valley Filing 3
Applicant: Carol Storr, represented by Tina Wilson
Tom Talbot
The applications and information about the proposals are available for public inspection during regular office
hours in the project planner's office, located at the Town of Vail Community Development Department, 75
South Frontage Road. Please call 479 -2138 for information.
Sign language interpretation available upon request with 24 hour notification. Please call 479 -2356,
Telephone for the Hearing Impaired, for information.
10/15/M1le 4
TOWN OF VAIL' PLANNING AND ENVIRONMENTAL COMMISSION
October 14, 2013 at 1:00pm
TOWN COUNCIL CHAMBERS / PUBLIC WELCOME
75 S. Frontage Road - Vail, Colorado, 81657
The October 14, 2013 PEC meeting had not taken place by the time the Town Council
packets were distributed. Results from this meeting will be e- mailed to all Town Council
members the morning of the October 15, 2013 Council meeting as well as copies printed for
distribution to Council and audience members.
MEMBERS PRESENT
MEMBERS ABSENT
A request for the review of variances from Section 12 -7D -9 Landscaping and Site Development,
Section 12 -7D -10 Parking and Loading, Section 14 -5 -1, Minimum Standards and Section 14 -5 -2
Other Requirements, Vail Town Code, pursuant to Chapter 12 -17, Variances, Vail Town Code,
for relief from the minimum landscape requirement, the parking space dimensional requirement,
the snow storage requirement and to allow parking in the front setback, to facilitate the
construction of a freestanding building with associated parking, circulation and landscape
improvements, located at 2171 North Frontage Road West (McDonald's) /Lot 2B, Vail Das
Schone Filing 3, and setting forth details in regard thereto. (PEC130018)
Applicant: McDonald's USA, LLC, represented by Robert Palmer
Planner: Jonathan Spence
ACTION: Table to November 25, 2013
MOTION: SECOND: VOTE:
2. A request for the review of a conditional use permit, pursuant to Section 12 -7D -2, Conditional
Uses, Vail Town Code, to allow for a drive -up facility, located at 2171 North Frontage Road West
(McDonald's) /Lot 2B, Vail Das Schone Filing 3, and setting forth details in regard thereto.
(PEC130014)
Applicant: McDonald's USA, LLC, represented by Robert Palmer
Planner: Warren Campbell
ACTION: Table to November 25, 2013
MOTION: SECOND: VOTE:
3. A request for the review of a variance from Section 12 -6E -8, Density Control, Vail Town Code,
pursuant to Chapter 12 -17, Variances, Vail Town Code, to allow for an increase in dwelling units
per acre to facilitate the construction of two single - family residences, located at 1183 and 1191
Casolar Del Norte Drive /Lots 4 and 5, Casolar Vail, and setting forth details in regard thereto.
(PEC130010)
Applicant: Todger Anderson, represented by Tom Braun
Planner: Warren Campbell
ACTION: Table to November 11, 2013
MOTION: SECOND: VOTE:
4. A request for a recommendation to the Vail Town Council on the adoption of the 2013 Gerald R.
Ford Park Master Plan, an assemblage of the 1985 Ford Park Master Plan, the 1997 Ford Park
Management Plan, and the 2012 Ford Park Management Plan Amendment, located at 530, 540,
1P /d §gQ13
and 580 South Frontage Road East /Unplatted, and setting forth details in regard thereto.
(PEC130012)
Applicant: Town of Vail
Planner: George Ruther
ACTION: Table to October 28, 2013
MOTION: SECOND: VOTE:
5. A request for the review of a variance from Section 12- 14 -17, Setback from Watercourse, Vail
Town Code, pursuant to Chapter 12 -17, Variances, Vail Town Code, to allow for the construction
of gross residential floor area within the prescribed setback, located at 1975 Placid Drive Unit
33 /1-ot 33, Vail Village West Filing 2, and setting forth details in regard thereto (PEC130025).
Applicant: Rosslyn May Valentine Residence Trust, represented by Richard Bolduc
Planner: Joe Batcheller
ACTION: Table to October 28, 2013
MOTION: SECOND: VOTE:
6. Approval of September 23, 2013 minutes
MOTION: SECOND: VOTE:
7. Information Update
8. Adjournment
MOTION: SECOND: VOTE:
The applications and information about the proposals are available for public inspection during
regular office hours at the Town of Vail Community Development Department, 75 South Frontage
Road. The public is invited to attend the project orientation and the site visits that precede the public
hearing in the Town of Vail Community Development Department. Times and order of items are
approximate, subject to change, and cannot be relied upon to determine at what time the Planning
and Environmental Commission will consider an item. Please call (970) 479 -2138 for additional
information. Sign language interpretation is available upon request with 24 -hour notification. Please
call (970) 479 -2356, Telephone for the Hearing Impaired, for information.
Community Development Department
Published October 11, 2013 in the Vail Daily.
1 P/J §6?213
Meryl Jacobs
From: Pam Brandmeyer
Sent: Monday, October 14, 2013 2:06 PM
To: Meryl Jacobs
Subject: FW: November 14, 2013 PEC Results
Attachments: PEC Results 101413.docx
Collective Council e-mail ... PEC results for OCTOBER 14 ... not November...
From: Warren Campbell
Sent: Monday, October 14, 2013 1:31 PM
To: Council Dist List
Subject: November 14, 2013 PEC Results
Council Members,
As is the case when the PEC holds a hearing the day before the council meeting, I am sending you the results of today's
hearing. These results were not in your packet as the deadline for inclusion was prior to today's hearing. Please note no
items were heard or discussed. All items were tabled as no applications were ready to move forward at today's hearing.
If you have any questions please let me know.
Thanks
Warren Campbell
Chief of Planning
Community Development Department
TOWN Of VAl!'
VA&W
970.479.2148
vailgov.com
twitter.com /vailQov
TOWN OF VAIL •
PLANNING AND ENVIRONMENTAL COMMISSION
October 14, 2013 at 1:00pm
TOWN COUNCIL CHAMBERS / PUBLIC WELCOME
75 S. Frontage Road - Vail, Colorado, 81657
MEMBERS PRESENT
Bill Pierce
Henry Pratt
Susan Bird
John Rediker
Michael Kurz
Pam Hopkins
Luke Cartin
MEMBERS ABSENT
A request for the review of variances from Section 12 -7D -9 Landscaping and Site Development,
Section 12 -713-10 Parking and Loading, Section 14 -5 -1, Minimum Standards and Section 14 -5 -2
Other Requirements, Vail Town Code, pursuant to Chapter 12 -17, Variances, Vail Town Code,
for relief from the minimum landscape requirement, the parking space dimensional requirement,
the snow storage requirement and to allow parking in the front setback, to facilitate the
construction of a freestanding building with associated parking, circulation and landscape
improvements, located at 2171 North Frontage Road West (McDonald's) /Lot 2B, Vail Das
Schone Filing 3, and setting forth details in regard thereto. (PEC130018)
Applicant: McDonald's USA, LLC, represented by Robert Palmer
Planner: Jonathan Spence
ACTION: Table to November 25, 2013
MOTION: Kurz SECOND: Cartin VOTE: 7 -0 -0
2. A request for the review of a conditional use permit, pursuant to Section 12 -7D -2, Conditional
Uses, Vail Town Code, to allow for a drive -up facility, located at 2171 North Frontage Road West
(McDonald's) /Lot 2B, Vail Das Schone Filing 3, and setting forth details in regard thereto.
(PEC130014)
Applicant: McDonald's USA, LLC, represented by Robert Palmer
Planner: Warren Campbell
ACTION: Table to November 25, 2013
MOTION: Kurz SECOND: Cartin VOTE: 7 -0 -0
3. A request for the review of a variance from Section 12 -6E -8, Density Control, Vail Town Code,
pursuant to Chapter 12 -17, Variances, Vail Town Code, to allow for an increase in dwelling units
per acre to facilitate the construction of two single - family residences, located at 1183 and 1191
Casolar Del Norte Drive /Lots 4 and 5, Casolar Vail, and setting forth details in regard thereto.
(PEC130010)
Applicant: Todger Anderson, represented by Tom Braun
Planner: Warren Campbell
ACTION: Table to November 11, 2013
MOTION: Cartin SECOND: Hopkins VOTE: 7 -0 -0
4. A request for a recommendation to the Vail Town Council on the adoption of the 2013 Gerald R.
Ford Park Master Plan, an assemblage of the 1985 Ford Park Master Plan, the 1997 Ford Park
Management Plan, and the 2012 Ford Park Management Plan Amendment, located at 530, 540,
and 580 South Frontage Road East/Unplatted, and setting forth details in regard thereto.
(PEC130012)
Page 1
Applicant: Town of Vail
Planner: George Ruther
ACTION: Table to October 28, 2013
MOTION: Kurz SECOND: Bird VOTE: 7 -0 -0
5. A request for the review of a variance from Section 12- 14 -17, Setback from Watercourse, Vail
Town Code, pursuant to Chapter 12 -17, Variances, Vail Town Code, to allow for the construction
of gross residential floor area within the prescribed setback, located at 1975 Placid Drive Unit
33 /1-ot 33, Vail Village West Filing 2, and setting forth details in regard thereto (PEC130025).
Applicant: Rosslyn May Valentine Residence Trust, represented by Richard Bolduc
Planner: Joe Batcheller
ACTION: Table to October 28, 2013
MOTION: Kurz SECOND: Bird VOTE: 7 -0 -0
6. Approval of September 23, 2013 minutes
Results of the September 23, 2013 meeting will be provided at the November 11, 2013 public
hearing.
7. Information Update
Commissioner Pierce inquired into the appeal of the Design Review Board's action on the Ford
Amphitheater social courtyard.
Warren Campbell explained that the appeal was regarding a Design Review condition of
approval. The condition was regarding a change to the canopy color.
8. Adjournment
MOTION: Kurz SECOND: Cartin VOTE: 7 -0 -0
The applications and information about the proposals are available for public inspection during
regular office hours at the Town of Vail Community Development Department, 75 South Frontage
Road. The public is invited to attend the project orientation and the site visits that precede the public
hearing in the Town of Vail Community Development Department. Times and order of items are
approximate, subject to change, and cannot be relied upon to determine at what time the Planning
and Environmental Commission will consider an item. Please call (970) 479 -2138 for additional
information. Sign language interpretation is available upon request with 24 -hour notification. Please
call (970) 479 -2356, Telephone for the Hearing Impaired, for information.
Community Development Department
Published October 11, 2013 in the Vail Daily.
Page 2
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: October 15, 2013
ITEM /TOPIC: Information Updates and Attachments:
1) August 2013 Business Review;
2) Proposed Vail Valley Foundation Social Courtyard Operating Plan;
3) 2013 Strategic Plan
ATTACHMENTS:
August 2013 Vail Business Review
Proposed Operations Plan Memo & Attachment
2013 Strategic Plan
10/15/2013
TOWN Of vn' 1[1
TOWN OF
75 South Frontage Road West Finance Department
Vail, Colorado 81657 970.479.2100
vailgov.com 970.479.2248 fax
Vail Business Review
August 2013
October 2, 2013
The August Vail Business Review breaks down the four percent sales tax collected for
August.
Overall August sales tax increased 4.6% with Retail increasing 13.9 %, Lodging
decreased 1.3 %, Food and Beverage increased 4.3% and Utilities /Other (which is
mainly utilities but also includes taxable services and rentals) decreased 10.7 %. The
Out of Town category continues to be greatly affected by construction, interior design
firms and furniture stores delivering in to Vail. Excluding the Out of Town category sales
tax for the month of August was up 2.5 %.
Town of Vail sales tax forms, the Vail Business Review and the sales tax worksheet are
available on the internet at www.vailgov.com. You can subscribe to have the Vail
Business Review and the sales tax worksheet e- mailed to you automatically
from www.vailaov.com.
Please remember when reading the Vail Business Review that it is produced from sales
tax collections, as opposed to actual gross sales.
If you have any questions or comments please feel free to call me at (970) 479 -2125 or
Judy Camp at (970) 479 -2119.
Sincerely,
Sally Lorton
Sales Tax Administrator
10/15/2013
August
IVAIL
TOWN OF
VAIL BUSINESS
REVIEW
TOWN OF
Sales Tax Newsletter
August 2013
Sales Tax
August
August
August
2012
2013
%
Collections
Collections
Change
VAIL VILLAGE
Retail
191,370
215,628
12.68%
Lodging
191,444
189,048
-1.25%
F & B
301,349
333,015
10.51 %
Other
11,660
5,406
-53.64%
Total
695,822
743,098
6.79%
LIONSHEAD
Retail
60,011
59,821
-0.32%
Lodging
95,358
107,313
12.54%
F & B
84,112
74,989
-10.85%
Other
3,958
2,627
-33.63%
Total
243,439
244,750
0.54%
CASCADE VILLAGE /EAST
VAIL /SANDSTONE/WEST VAIL
Retail
149,989
149,354
-0.42%
Lodging
72,885
61,294
-15.90%
F & B
56,663
52,920
-6.61 %
Other
7,610
5,530
-27.34%
Total
287,148
269,097
-6.29%
OUT OF TOWN
Retail
47,747
86,886
81.97%
Lodging
7,265
4,536
-37.57%
F & B
1,076
1,251
16.25%
Utilities & Other
100,679
97,124
-3.53%
Total
156,767
189,797
21.07%
10/1/2013 7:44:23 PM
e- f0PM2M
Page 1 of 2
k'
rowN of vaIL
August
TOWN OF VAIL BUSINESS REVIEW
August 2013 Sales Tax
TOTAL
Sales Tax Newsletter
10/1 /2013 7:44:23 PM er„O9'HSi2M Page 2 of 2
August
August
August
2012
2013
%
Collections
Collections
Change
Retail
449,117
511,689
13.93%
Lodging And Property Mgmt
366,952
362,191
-1.30%
Food and Beverage
443,200
462,175
4.28%
Other
123,907
110,687
-10.67%
Total
1,383,176
1,446,742
4.60%
RETAIL SUMMARY
August
August
August
2012
2013
%
Collections
Collections
Change
RETAIL -FOOD
118,103
119,000
0.76%
RETAIL - LIQUOR
34,393
37,881
10.14%
RETAIL - APPAREL
78,582
101,108
28.67%
RETAIL -SPORT
99,475
100,233
0.76%
RETAIL - JEWELRY
21,818
29,485
35.14%
RETAIL -GIFT
8,493
4,301
-49.36%
RETAIL - GALLERY
8,616
8,175
-5.11 %
RETAIL -OTHER
79,242
111,505
40.72%
RETAIL -HOME OCCUPATION 396
0
-100.00%
Total
449,117
511,689
13.93%
10/1 /2013 7:44:23 PM er„O9'HSi2M Page 2 of 2
MEMORANDUM
TO: Vail Town Council
FROM: Community Development Department
DATE: October 15, 2013
SUBJECT: Gerald R. Ford Park Amphitheater Operations Plan
PURPOSE
The purpose of this memorandum is to provide the Vail Town Council with a draft
copy of the Operations Plan for the Gerald R. Ford Park Amphitheater lobby,
located at 540 South Frontage Road East, in Vail, Colorado. The Town Council
is being asked to approve, approve with modifications, or deny the proposed
plan.
Does the Vail Town Council approve the Operations Plan for the Gerald R.
Ford Park Amphitheater lobby as proposed? If not, what modifications are
required?
BACKGROUND
On September 3, 2013, the Vail Town Council heard an appeal of a Planning &
Environmental Commission (PEC) decision denying a request for an amended
conditional use permit for the proposed lobby addition at the amphitheater. The
appeal was filed by the Vail Valley Foundation (VVF). Upon conclusion of the
appeals hearing, a majority of the Town Council voted to overturn the PEC's
decision. In overturning the decision, the Town Council asked that the VVF
provide the Town Council with a copy of a proposed operations plan for the new
amphitheater lobby.
The reasons for requesting the Operations Plan were to ensure:
• adequate public access to the lobby space when not in use by the VVF,
• the management of the proposed use does not unnecessarily conflict with
the other stakeholders in Ford Park,
• reasonable public access and availability of the restroom facilities
proposed in the new amphitheater addition, and
• the proposed use operated in conjunction with the amphitheater.
STAFF RECOMMENDATION
The Community Development Department recommends the Vail Town Council
approves the Operations Plan for the Gerald R. Ford Park Amphitheater lobby.
In doing so, staff recommends the Town Council instructs staff to attach the
Operations Plan as an exhibit to the existing Amphitheater Lease executed by
10/15/2013
and between the Town of Vail and the Vail Valley Foundation. The Operations
Plan would thus be enforceable pursuant to the terms of the Lease rather than
through zoning which is a more effective way of ensuring compliance is
maintained.
10/15/2013
Proposed Operational Plan
GRFA Lobby
Revised October 8, 2013
1. What is the purpose of the lobby?
a. The Lobby space will be available to all park goers as an informal area to
relax, find shelter from the sun or the rain and to get a snack / beverage.
b. The proposed "Lobby" space is intended to expand the useable program area
for the GRFA prior to and during performances. The Lobby will serve as a
space for theater attendees to mingle prior to each performance as well as
during intermission. We anticipate that patrons could linger in the Lobby after
a performance without interfering with the cleaning effort inside the GRFA.
c. The Lobby will be the only covered space at the GRFA for lawn attendees to
find cover during inclement weather.
d. The lobby can also serve as an intimate gathering location within the park
that may be reserved for functions that support the other stakeholders of the
park (the BFAG, VRD and the AIPP).
2. How will it be managed?
a. The VVF will manage the Lobby, providing services such as maintenance,
concessions and utilities. The VVF will be responsible for scheduling the use
of the space.
b. The Lobby will generally be open to the public.
c. Special intimate gatherings may be booked through the VVF for use during
the operating season. It will not be operated as an "events center" but will be
available to our partners in the park.
d. The Lobby will be closed to the public approximately 2 hours prior to
performances at the GRFA, during performances and immediately following
GRFA performances.
3. When will it be available to the public?
a. The Lobby will generally be open to the public throughout the year, but with
certain exceptions as described in this Plan.
b. Currently, the GRFA is staffed beginning June 1 and through to September 1
each summer. This constitutes the summer operating season'.
10/15/2013
c. On performances days, the Lobby would be cleared of people 2 hours prior to
the performance and the gates closed to accommodate setup and
preparation for the event. The Lobby will reopen 1 — 1/2 hours prior to any
scheduled performance for ticketed patrons.
4. How will it operate in conjunction with the GRFA?
a. When there are closed rehearsals on the stage, the public may still use the
Lobby and the GRFA restrooms, but they would be prohibited from going
further into the GRFA by stanchions and signage explaining the need for the
restriction.
b. On performance days, the Lobby will close to the general public 2 hours prior
to the start time of a scheduled performance, (4:00 pm for Bravo events and
5:30 pm for Dance events).
c. The Lobby will open, as will the East Entrance, up to 90 minutes prior to each
performance, (currently the gates open 1 hour prior to the start of each
event).
d. Tickets and bag check will occur at the new Lobby gate entrance. Attendees
may then move directly into the theater itself, or come and go into the Lobby
space as needed.
e. The Lobby will serve as an extension of the current entrance area of the
GRFA allowing all theater goers to stay in the covered lobby space, have
access to restrooms and concessions, etc.
S. What amenities will be available and when?
a. During the summer operating season (approximately June 1 - September 1
between 11:00 am - 5:00 pm) the restrooms of the GRFA will be accessible
to lobby users.
b. Concessions will be available from approximately the middle of June until the
end of August from 11:00 - 4:00 each day.
With a new operation, it is often difficult to best understand how people will use the
space. During the first year, we know we will learn a lot of what works and does not
work. We would look to review the operation at the end of each season with the Town
Manager to make operational adjustments to best suit the park goers of Ford Park.
END
10/15/2013
0
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STRATEGIC PLAN 2012 - 2022
WORK PLAN 2013 -2014
Presented
Revised September 26, 2013
Vision
To be the Premier International Mountain Resort Community!
Our Mission
Grow a vibrant, diverse economy and community, providing our citizens and guests with
exceptional services and an abundance of recreational, cultural and educational
opportunities.
Our Values
Respect, Trust, Integrity, Innovation, Collaboration, Environmental Stewardship.
Our Commitment
To provide vision, leadership, efficiency, transparency, accountability and fiscal
responsibility.
Note: Changes made by Council during their 2012 retreat are highlighted in italics.
NOTE: CHANGES MADE BY STAFF AS OF JULY 17, DECEMBER 18, 2012 AND
SEPTEMBER 26, 2013 IN RED.
Key Goals
• Improve Economic Vitality
• Grow a Balanced Community
• Improve the Quality of the Experience
• Develop Future Leadership
Goal: Improve Economic Vitality
Improve the economic health of Vail, while being fiscally responsible. Focus on health
and well being as the third component of a vital economy. Increase international
tourism.
10/15/2013
2012 — 2013 Action Steps — Improve Economic Vitality
Embrace an international focus in our destination strategy including international
marketing collaboration between Vail Local Marketing District, Vail Mountain
Marketing and Colorado State Office of Economic Development and International
Trade as well as events that attract international audiences through the
Commission on Special Events, Vail Local Marketing District and Vail Town
Council.
Project Leader:
Key Milestones:
Kelli McDonald
Q1 - 4 2012 Mexico and South American media and influencer visits,
familiarization trips and marketing materials. ONGOING.
2012: 25+ trips
Q1 —3 2013 2013: 30+ trips
Q1- 2 2012 AIPP and the Mexican Consulate bring art exhibits from Mexico to
Vail; exhibit at the Sebastian starts March 16.
Jesus Morales reception June 30, 2012.
Q2 - 4 2012 Have a seat at the table for the Regional Partnership Strategy
Development from the Colorado State Office of Economic
Development and International Trade.
Meetings held in July and October, 2012.
Q1 — 3 2013 Also quarterly in 2013
Q1& 4 2012 Provide funding for events to appeal to international audiences.
Complete
Q 4 2013 Provide funding for events to appeal to international audiences
• Participate in development of an international terminal at Eagle Airport.
Project Leader: Margaret Rogers, Council Representative
Key Milestones:
Q1 - 4 2012 Have a seat at the table for the Eagle Airport Master Planning
process; collaborate with Eagle County Commissioners and the
Economic Council of Eagle County on this initiative. Master Plan
input session July 2, 2012. Follow up meetings in October and
December 2012 Complete
Note: May require additional resources.
10/15/2013
Utilize Vail Mountain Marketing's database on international guests through
agreement with Vail Local Marketing District to message to those guests through
email 6 times per year to drive visitation. Additional efforts will occur through
public relations articles and stories; print advertising and a dedicated web site.
Project Leader: Kelli McDonald
Key Milestones:
Q2 2012 First flight of email messaging, print ads and public relations.
Complete
Q3 2012 Second flight of email messaging, print ads and public relations.
Complete
Q 1 -3 2013 Complete
• Develop an economic diversity strategy to include health and well- being.
Project Leader:
Key Milestones:
Kelli McDonald
Q1 — 4 2012 VLMD adopts health and well -being as a strategic pillar —
ONGOING.
Q1 — 4 2012 Recruiting efforts to bring more medical meetings — ONGOING.
2012 Actuals: 2,500+ room nights — 27% of overall room nights
Q 1 -4 2013 2013 To Date: 3,900 room nights — 34% of overall room nights
Q 1 -4 2014 On the books for 2014 27% of overall room nights
Q 4 2012 VEAC roundtable discussion on topic. First meeting November
2012. Follow up meeting scheduled January 2013. Complete
Q 4 2012 Implementation of the TOV employee wellness program and
initiatives.
Q2 2013 Joint meeting with VLMDAC and VEAC. ONGOING
Develop an economic development strategy to encourage small businesses to
remain and to locate in Vail.
Project Leader: Kelli McDonald and Community Development
Key Milestones:
Q2 — 3 2012 VEAC roundtable discussion on topic ( Kelli) Meeting held October
2012. Follow up meeting scheduled January 2013. Complete
Q1 2013 Additional discussion with VEAC. ONGOING
Q2 — 3 2012 Collaboration with the Economic Council of Eagle County,
NWCCOG Economic Development District and Colorado State
Office of Economic Development and International Trade. ( Kelli)
10/15/2013
Meetings held July, October and December 2012 with all entities.
Q1 -3 2013 ECEC and NWCOG meetings attended
Q2 — 3 2012 Determine current commercial square footage, vacancy rate,
assess zoning and regulations to ensure we're getting what we
want and assess if and how we want to grow. Update Land Use
Plan if necessary. (Community Development)
• Grow quality group business (increase groups that support local businesses)
through continued efforts of VLMD and Vail Valley Partnership to recruit groups
to host their events, conferences and tournaments in Vail.
Project Leader:
Key Milestones:
Kelli McDonald
Q1 - 4 2012 Measure results in terms of number of groups as well as room
nights and dollars in contracted revenue.
2011: 9,200 room nights; $1,652,000 lodging revenue
2012 projected: 9,400 room nights; $1,950,000 lodging revenue
Actuals: 11,000 room nights; $2,500,000 lodging revenue
2013 projected: 9,500 room nights; $2,050,000 lodging revenue
Economic Development Manager and Vail Valley Partnership will
work toward increasing room nights for 2013 above this projected
level. Ongoing
Q3 2013 11,814 room nights: $2,005,000 To Date Through August 2013.
ONGOING
• Be proactive in securing event partnerships and ensure we receive appropriate
recognition for our support.
Project Leader:
Key Milestones:
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Q1 2012 Recruit new events and event promoters in 2012 — Complete
Q1 2012 Town Manager sends letter to USA Pro Cycling Challenge
requesting a meeting with Shawn Hunter in an attempt to bring the
event back to Vail — Complete.
Q4 2012 Town of Vail and VVF submit bid for a stage of USA Pro Cycling
Challenge — Decision December 2012 to bring Time Trial Stage
back to Vail in August 2013. Complete
Q2 — 4 2012 Meetings scheduled with identified local and regional entities who
could be partners in the effort to recruit world -class events to Vail.
Secured four new events for 2012 from this effort.
Contracted with MKT Vail to lead this effort in Q3 2012.
10/15/2013
Q1 -4 2013 Ongoing efforts for Q1 — 4 2013 led by MKT Vail, CSE and
VLMDAC.
Q2 2013 Hosted Burton US Snowboarding Championships
Q2 — 4 2012 Ensure that recognition of Vail is increased for support of 2015
World Championships — Ongoing.
Q1 -4 2013 Continue involvement in meetings and planning of 2015 event
Improve the regulatory environment for doing business in Vail and consider
incentives that might promote short -term redevelopment to bring in new business
(e.g., periodically review development approaches with policy objectives to
ensure consistency with redevelopment strategy) including sign regulations,
displays, design review process, fire code inspections and e- commerce for
building department payments.
Project Leader: George Ruther
Key milestones:
Q2 2012 Convene work session with Council to discuss redevelopment
incentives and policy objectives options
Q2 2012 Review sign regulations, outdoor display policies and development
review processes and convene joint worksession meeting with
Council, PEC and DRB
Streamlining the development review process currently before the
PEC for recommendation. Future town council worksession
meetings required.
Q3 2012 VEAC roundtable discussion on existing regulations
Meeting held September 2012. Follow up meeting January 2013.
Q4 2012 Review and adoption of 2012 International Building Code (IBC)
Review process currently underway. Ordinance to Town Council
1St meeting in October.
Improve the regulatory environment for doing business in Vail for event
producers including special event permitting process, vendor permits and liquor
permits.
Project Leader: Pam Brandmeyer and Kelli McDonald
Key milestones:
Q1 - 4 2012 Formation of the Event Review Committee (ERC), with
representatives from each town department, has provided
seamless implementation of challenging special events, e.g., Pro
Cycling Challenge, Divas, Teva Summer and Winter Games, etc.,
as well as setting the stage for upcoming major 2012 events, e.g.,
10/15/2013
Gran Fondo, Tour of Vail, etc. In 2011, ERC processed 90 special
events licenses. Ongoing (Pam)
Q2 2012 CSE roundtable discussion with event promoters to discuss existing
regulations and policies (KeIIi)
Meeting held in May 2012. Resulting action items: development of
streamlined online permits and calendar which will be live in Q1
2013. Complete
Q3 2012 Schedule work session discussion with Council (KeIIi and Pam)
Meeting held September 4, 2012 Complete
• Improve the regulatory environment for doing business in Vail for new and
existing businesses.
Project Leader: George Ruther, KeIIi McDonald
Key Milestones:
Q3 2012 VEAC roundtable discussion on existing regulations
Meeting held for September 2012. Follow up meeting in January
2013. Complete
Q4 2012 Identify options for simplifying workflow, map the existing process
to identify redundancies and inefficiencies, and develop strategic
plan for implementation
Q3 2012 Schedule work session discussion with Council to discuss policy
direction and establish a schedule for adopting and implementing
amendments.
Redevelop the municipal site including the medical office building which will
improve economic vitality by expanding the footprint of the clinic and by
redeveloping TOV assets, which may include the Vail Village Inn Phase 5
commercial space, the Main Vail fire station, etc., to house staff temporarily in
these buildings, then creating additional office space once the muni building is
complete.
Project Leader:
Key Milestones:
George Ruther
Q1 2012 Sign Memorandum of Understanding — Complete.
Q1 2012 Award TOV contracts for architect and project management —
Complete.
Q3 2012 Complete entitlement process. Currently underway.
Q4 2012 Obtain final CDOT approvals. Regular meetings scheduled; IGA
required.
Q2 2013 Relocate TOV offices.
Q2 2013 Break ground.
10/15/2013
Q1 2015 Complete project.
Numerous critical path milestones already met. Schematic design sign off next
major milestone.
This project was placed on hold when development partners backed out of the
project in November, 2012. Informal discussions between the staff and the
VVMC administration continue as the VVMC master planning process advances.
• Accelerate implementation of a financial system to coincide with the demolition of
the existing municipal building which houses the system hardware. The timing of
this project is tied to the ability to exit the muni building. The project also
supports economic development through improved ability to provide information
and supports an improved customer service through e- commerce.
Project Leaders: Kathleen Halloran and Mike Richards
Key Milestones:
Q1 2012 Evaluate systems. Complete
Q2 2012 Award contract and begin phased implementation. Contract
awarded to New World Systems for Financial and Human
Resources applications and EMGOV for Sales Tax; Timekeeping
awarded to NovaTime Systems
Q1 2013 Complete implementation of all critical modules prior to relocation
of TOV offices. Sales tax module went live for processing
12/12/12; Finance application went live 7/8/13; Timekeeping
application and installation of time clock equipment went live
8/12/13 and Human Resources /Payroll application went live
8/26/13. Future applications include e- commerce and employee
self - service via the internet, both of which must coincide with the
town's new website implementation. A new purchasing card web
service is also planned prior to year -end.
Complete "Conference Center Funds" projects: the clubhouse at Vail golf and
Nordic center; Ford Park athletic fields; and Ford amphitheater improvements.
These projects are designed to increase our ability to add room nights such as
the event space at the golf clubhouse and the athletic fields as well as provide a
better overall experience by upping the bar with regards to the condition of all
facilities.
Project Leader: Greg Hall, Todd Oppenheimer and team e.g. VVF, VRD
Key Milestones:
Q4 2012 — 2013 Begin construction of Ford Park athletic fields. Completed
10/15/2013
Q1 2013 Begin construction of clubhouse. Clubhouse CUP approved,
appealed, upheld and court action completed. Earliest
construction would be scheduled fall 2013 pending litigation.
Litigation still pending
Q3 2012 -2013 Begin construction of Ford amphitheater improvements.
Q3 2013 Begin construction on Ford Park Phase II
Program and manage the new Lionshead Welcome Center community space,
The Grand View.
Project Leader:
Key Milestones:
Pam Brandmeyer
Q1 2012 Use RFP process to select individual or group to program and
manage the facility — Complete.
Q1 2012 Sign management contract; determine pricing; operational
guidelines and policy including free and discounted events.
Q2 2012 Begin having paid events.
Q2 2013 Complete one -year review and make adjustments if necessary.
Partner with Vail Resorts to provide a 50th anniversary celebration.
Project Leaders: Kelli McDonald and Suzanne Silverthorn
Key Milestones:
Q1 2012 Funding of $250,000 approved for 2012 — Complete.
Q2 2012 Presentation to Town Council on timeline and activities.
Meeting held July 17, 2012
Q3 2012 Launch of celebration with Pioneer Days. Complete
Q4 2012 Anniversary celebration with Snow Daze, Holidaze, Film Premier
and other activities. - Complete
Q2 2013 April activities - Complete
Q3 2013 Final celebration during America Days over July 4 holiday.
Complete
Partner with the Vail Valley Foundation to present the 2015 championships and
Nations Ski race in Vail.
Project Leaders: Susie Tjossem, Stan Zemler and Dwight Henninger
Key Milestones:
Q2 2012 Host emergency preparedness exercises in coordination
10/15/2013
with Town's exercise program that develop our awareness.
Exercises were conducted on October 18, 2012 and October 3,
2013 with involvement of most stakeholders.
Q1 2013 Finalize legacy actions and plans for the Town. Working with
County to
improve 800 MhZ radio system backbone as a legacy of the World
Championships.
Q4 2013 Activate coordinated plans during the December 7 -8, 14 -15, 2013
Test Events. December 6, 2013 all facilities and communications
links will be tested during Men's races.
Q1 -4 2012 -14 Active participation on the Organizing Committee. Ongoing
Beyond 2013 — Improve Economic Vitality
• Embrace an international focus in our destination strategy: to include United
Kingdom, Australia and Asian markets.
VEAC meeting with Vail Mountain marketing held September 2012.
• Evaluate signage for an appropriate mix of languages. Not recommended by
wayfinding.
• Maintain /enhance international relationships.
Vail Mountain and VLMD initiatives for 2013
• Cultivate international city relationships: Look to international partners for best
practices and potential inroads to new markets regarding international resort
tourism.
• Develop and promote TOV endowment fund: Explore /establish additional ways
for gifting to TOV programs and events through endowments, bequests, and
other charitable gifting arrangements.
Goal: Grow a Balanced Community
Attract professionals and families back into the Vail community.
2012 — 2013 Action Steps — Grow a Balanced Community
Assess current demographic mix vs. desired demographic mix using most
current census and Eagle County documents.
Project Leader: Community Development
Key Milestones:
Q3 2012 Complete assessment Assessment has been completed. Awaiting
worksession discussion with the town council.
• Explore the future of Red Sandstone Elementary School (RSES).
10/15/2013
Project Leader: Town Council and Town Manager
Key Milestones:
Q1 2012 Town Council and staff worked with the Eagle County School Board
to keep RSES open and operating. - COMPLETE
Q3 2012 Work session to understand current policies of school board and
develop Council objectives for RSES, e.g., which grades may be
best served
Q4 2012 Schedule meeting with school district to map out future of RSES
• Assure affordable work force housing remains at Timber Ridge
Project Leaders
Key Milestones:
TRAHC Board
Q2 2012 Resolve non - compliance issues on financing with US Bank.
Complete — Letter of Credit renewed for one year with terms
established for second one -year renewal
Q2 2012 Prepare five -year operating plan and revenue strategy. Complete
Q2 2012 Develop a revised capital improvement plan. Complete
Q4 2012 Complete first year capital improvements per plan. Complete —
improvements include roof replacements, deck repairs, fire alarm
cable, upgrades to 20 units.
Q4 2012 Developed refinancing plan and obtained budget approval from
Town Council; instructed trustee to notify bondholders of early
February redemption.
Q1 2013 Complete refinancing with $8 million cash payment and $8 million
loan from TOV. Complete.
Q4 2013 Conclude discussions with developer regarding re- development of
eastern half and present to Council.
Q4 2013 Complete additional capital improvements as budgeted.
Complete, comprehensive renovation of Vail Public Library including renovation
of the entire first floor (new stacks, new lighting, new carpet), addition of
technology in the community room, increased technology offerings on the main
level, and renovation of the lower level to make it useable for the public
(meeting /training space) as well as for staff offices. We also plan to centralize
patron services at one service desk and achieve increased usage of the library's
community room (an ideal space for a variety of educational, cultural & civic
engagement opportunities).
Project Leader: Lori A. Barnes and team
10/15/2013
Key Milestones:
Q1 2012 Contract award for construction.
Q4 2012 Project complete.
Project is complete with the exception of exterior signage, Vintage
Vail quilt, & security cameras, inside and outside the building. (all
of this is well underway and should be complete by the end of
2013.)
Beyond 2013 — Grow a Balanced Community
Explore amenities that will influence the desired demographic (identified in the
above analysis) to live in Vail to potentially include a "gathering /community
center" among other amenities. An October 2008 asset inventory study was
completed by the Vail Local Marketing District Advisory Council and Town
Council gave direction to update and expand the study, which was completed in
May 2011. A copy of that study can be presented to Town Council for further
review. Update the study to include 2012 construction projects.
VLMD funded an update of the study to be presented at December 18, 2012
Council work session. This resulted in a robust online program that leads other
resorts with cutting -edge technology, innovation and thoroughness of data.
Updates will be conducted twice annually beginning in 2013.
Review Chamonix configuration to attract the desired demographic.
Explore adapting the buy- down /mortgage assistance program to achieve this
goal.
Goal: Improve the Quality of the Experience
Improve the Vail experience for all guests and further set Vail apart from its competition.
2012 — 2013 Action Steps — Improve the Quality of the Experience
• Integrate VLMDAC information with capital plan.
Project Leaders: Kelli McDonald and Kathleen Halloran
Key Milestones:
Q1 2012 VLMDAC memo will be presented to Council March 20, 2012.
Complete
Q3 - 4 2012 2013 budget discussions include consideration of VLMDAC input.
Complete
10/15/2013
Partner with Vail Resorts on cutting -edge technology (e.g., way finding, wi -fi,
social media, apps).
Project Leaders: Suzanne Silverthorn, Greg Hall, Kelli McDonald, Ron Braden
Key Milestones:
Q2 2012 Formalize a structure for collaboration and set goals.
Lionshead Welcome Center program design identified
hardware /software collaboration with vendor previously vetted by
Vail Resorts. A similar design study has been initiated for
renovation of Vail Village Welcome Center.
Q3 2012 Develop a list of shared actions.
Partnerships to date include live Vail Mountain feed for touchscreen
in Lionshead Welcome Center spring 2012, plus use of Vail Resorts
video feeds on media wall; and introduction of Vail Hiking & Biking
app in June 2012 initiated by Vail Local Marketing District.
Q4 2012 Monitor real -time parking information on m.vail.com for accuracy.
Ongoing
• Focus on resort size and resort appropriate environmental programs.
Project Leader: Kristen Bertuglia
Vail Recycles! Vail Village and Lionshead Recycling Program
Key Milestones:
Q1 2012 Conduct waste study and survey to establish waste diversion
baseline: Survey businesses as to current practices and attitudes,
challenges, barriers with respect to waste diversion, how the Town
can help. Establish waste diversion baseline by random selection
sort sampling of business trash. Completed
Q2 2012 Compile results, hold stakeholder meeting with waste haulers,
businesses, and develop recommendations. Completed
Q2 2012 Complete final report. Present results to Town Council, obtain
direction as to appropriate recycling incentive program (e.g.
ordinance updates, grants or incentives, additional services, etc.)
Completed
Q3 2012 Implement Vail Recycles! Program for Vail Village and Lionshead
Vail Village Recycling Pilot Program ready for implementation.
Presented to town council on July 17, 2012. Community survey work
has been completed and a draft ordinance is ready for further
discussion with the Town Council and the community.
Water Quality Public Education Program
10/15/2013
Key Milestones:
Q1 2012 Interview Americorp Environmental Stewardship program
candidates and select summer intern in order to assist in the
development of a public education campaign that raises community
awareness about the individual potential to positively
impact water quality, including establishing current practices for
private property pine beetle spraying. Summer Intern hired.
Q2 2012 Summer intern kickoff meeting - Based on the Boulder Keep It
Clean Program, intern will develop door hangers and educational
material for East Vail residents. Target 500 contacts made.
Project Completed
Q3 2012 Working with staff, intern will provide web content using graphic
materials to educate the public on water quality issues.
Organize Gore Creek walking tours at Bighorn Park.
Presentations /demonstrations will provide a hands -on learning
experience for residents and guests: ecosystem ecology, wildlife
and aquatic insects, proper riparian area buffers, maintenance,
lawn care, etc. July Working with staff, intern will help organize a
Gore Creek stream bank restoration project with resident
volunteers to prevent erosion impairment in previously identified
target areas. Gore Creek Aquatic Life Public Education Program
ongoing. First presentation was on July 11th in East Vail. Program
continued during the summer of 2013 with the assistance of an
Americorp volunteer.
Sustainable Building Initiative (SBI) - Currently underway, the objective of the SBI
is to develop and implement a green building points system, incentivize
sustainable building practices through carrot rather than stick approach,
education and outreach. Ensure this initiative improves the ability for doing
business in Vail. Ongoing
Key Milestones:
Q1 2012 Conduct 3 SBI Committee meetings to determine point items in
categories not yet addressed (energy, materials and reuse,
quality control, and innovation).
Q2 2012 Present each category to the Planning and Environmental
Commission (PEC).
Q2 2012 SBI meeting to discuss incentives.
Final revisions and public comment period.
Final draft presented to PEC.
Q3 2012 Final draft presented to Town Council.
Test drive SBI in- house; work with select project to ensure smooth
implementation.
10/15/2013
Q4 2012 First and second readings of ordinance to adopt SBI. (Nov -Dec,
along with 2012 building code adoption hearing).
Begin snowmelt offset program discussion, solicit for addition SBI
Committee members.
Organize public presentation of existing snowmelt offset programs
at Donovan Pavilion - CORE and ECOBuild, Telluride.
Present snowmelt offset program discussion, decide if Vail will
move forward in pursuing offset program for the Town
• Review and enhance our "connectivity" plan including a comprehensive signing
and wayfinding program.
Project Leaders: Greg Hall, Suzanne Silverthorn
Key Milestones:
Q1 2012 Town Council Approval of Wayfinding Principles. Complete
Q2 2012 Town Council review of Wayfinding program regarding 1 -70 and
Frontage Roads. Complete
Q3 2012 Program design and approval. 1 -70 and Frontage Road package
sent to CDOT and comments received, working through the design
issues. CDOT approved plan
Q1 2013 Resubmit 1 -70 and Frontage Road Sign package to CDOT for
approval
Q12013 Continue with Advisory Committee on design of signs for parking
structure and pedestrian villages. Parking structure complete
Q2 -Q4 2013 Begin implementation of first phases of wayfinding program
Contracts awarded for 170 Frontage Road and Parking Structure
Q4 2014 A three year phased Installation with final completion before -
2015 World Alpine Championships. In progress
• Review and enhance our "connectivity" plan with a focus on hiking, walking,
wandering and lingering.
Project Leaders: Public Works Project Staff
Key Milestones:
Q3 2012 Work with CDOT on the overlay of the Vail Pass recreation trail.
Completed
Q3 2012 Completion of the bike lanes on the frontage road to East Vail.
Complete
Q3 2012 VLMD funded and produced Hiking Map and Hiking & Biking App.
Complete
Q4 2012 Complete Lionshead streetscape projects - East Lionshead Circle
and Concert Hall Plaza. Completed
10/15/2013
Q4 2012 Include public restrooms in a remodel of Main Vail Fire House.
Underway. Complete
Q4 2012 Reconstruct the Matterhorn Bridge with side a Complete
Q2 2013 Sun Dial Plaza. Design underway. Construction ongoing completion
Q4 2013
Q2 2013 Identify key missing links in "connections" determine obstacles and
costs to complete the links and prioritize the connections for
implementation, including trailheads. Funded additional bike lanes
on Frontage Roads for 2013. 2013 lanes completed additional
lanes in 2014
Q4 2013 Rebrand the Village information center to a Welcome Center similar
to Lionshead. Provide public restrooms and an upgrade in keeping
with Vail's renaissance. Initial studies underway, to be presented to
Town Council Q1 2013
Q1 2013 Obtained 200k CDOT Funding to begin Simba Run Per Study
Q2 2013 TOV Staff applied and awaiting final approval from CDOT on
shared Simba Run Underpass to be designed and constructed as
Major connection project.
• Improve the quality and convenience of parking and transportation.
Project Leaders: Greg Hall and Mike Rose
Key Milestones:
Q2 2012 Council work session to: provide background; identify steps already
taken; and determine policy. Discussed at the April 17 meeting and
will return in Q3 2012. Completed August 21, 2012
Q2 2012 Consider engaging a consultant to assist with finalization of the
strategic parking plan, including system efficiencies. Reviewed at
1the April meeting, were directed to look at only system
efficiencies, most which will be discussed in conjunction with the
equipment replacement scheduled for 2014. Consultant would be
on board in 2013. Consultant made presentation as part of the
Lionhead Entry project.
Q2 2012 Begin a three year program to meet the CDOT requirements to
ensure use of the frontage roads for various parking as previously
directed by the Town Council. First Phase Completed letter to Vail
Resorts on funding second phase Q1 2013, design on second
Q4 2013 phase underway. Construction on second phase underway
Q3 2012 Continue to refine and enhance the summer special event express
bus.
Q4 2013 Review parking operations and equipment for implementation of
new system and processes.
• Complete park and recreation projects which enhance the experience.
10/15/2013
Project Leaders: Public Works Project Staff
Q2 2012 Complete the Red Sandstone Park. Complete
Q2 2012 Begin the work to allow the completion of the Bald Mountain
Neighborhood Berm. Utility work completed. Ongoing
• Finish installation and activate improved guest service programming in
Lionshead Welcome Center (virtual concierge, media wall, events info).
Project Leaders: Tom Kassmel, Greg Hall, Ron Braden, Suzanne Silverthorn
Key Milestones:
Q1 2012 Technology installation — Complete
Q2 2012 Visitor Center Staff Relocation — Complete May 25
Q2 2012 Grand Opening — Complete May 31
Q4 2012 Demolition of Lionshead Visitor Center /Frontage Road - Complete
• Identify management structure for enhanced guest services programming to
Include operation of Vail Village / Lionshead Welcome Centers and community
host program.
Project Leaders: Suzanne Silverthorn, jehn Pewer4Krista Miller
Key Milestones:
Q2 2012 Identify Council policies and programming — Council set goal of "5-
star" service delivery levels following discussion on June 19.
Q2 2012 Issue RFP — RFP process was delayed one year. New contract
with Vail Info Inc. was negotiated for Oct. 1, 2012 to Aug. 31, 2013
which set clear expectations for increased service delivery.
Q1 2013 RFP issued for management of Welcome Centers and Community
Host program; six proposals submitted.
Q2 2013 Community review team appointed to evaluate six responses and
recommend service provider.
Q3 2013 Town Council votes to retain service provider, Vail Info Inc. for 3
year period ending Sept. 20, 2016 with performance standards
identified and met.
• Develop an enhanced cellular (4G) and Wi -Fi network.
Project Leaders
Key Milestones:
Ron Braden
10/15/2013
Q3 2012 Contract Negotiations / Approval. Complete - Approved by council
• Gore Creek Environmental Programs
Project Leader: Greg Hall and Kristin Bertuglia
Key Milestones:
Q1 2012 Continue to support stream tract enforcements to address
remaining properties with encroachments. Ongoing
Work with the Eagle River Water and Sanitation District and the
Urban Runoff Group to complete the Water Quality Improvement
Plan (WQIP) for Gore Creek and the Eagle River.
Q2 2012 Ensure that all Town outfalls and sediment catch basins are
maintained. Ongoing
Identify Best Management Practices (BMPs) projects that have an
immediate effect on Gore Creek Water quality (i.e., additional catch
basins /filters, stream bank restoration and stabilization projects,
etc.)
Q3 2012 Install identified BMPs, coordinate stream bank restoration projects.
Q3 2013 Present WQIP to Town Council.
Q4 2012 Stream Bank restoration projects installed — willow plantings.
Stream tract encroachment enforcement efforts continue. Gaining compliance
remains a challenge. Three summonses issued. Two pending service. 15
additional summons prepared and awaiting response from PD and Town's
prosecutor. 15 more summons to be ready for service by November 1, 2013.
30+ repeat offenders need further investigation prior to pursuing prosecution. An
ordinance which expedites the enforcement process is needed.
10/15/2013
in August of 2012.
Q4 2012
Carrier Commitment. Complete - Carrier commitment in place
December of 2012.
Q3 2012
CenturyLink exit agreement. Complete - Network transitioned in
December of 2012.
Q4 2012
Cell tower (macro) site tower build at Public Works. Approvals in
place, equipment ordered, waiting on utility build.
Utility build scheduled to be complete by September 2013.
Tower scheduled to be operational by November 1, 2013.
Q4 2012
Cellular build (Micro DAS) in Village Transportation Center.
Complete
Q4 2012
Temporary cell site install at Lionshead Trans Center. Complete.
Q3 2013
Fiber Resource Allocation. Complete
Q3 2013
Begin Build Out. System build has begun with phase one
expected to be complete by November 1, 2013. Phase two
expected to be complete by November 1, 2014.
• Gore Creek Environmental Programs
Project Leader: Greg Hall and Kristin Bertuglia
Key Milestones:
Q1 2012 Continue to support stream tract enforcements to address
remaining properties with encroachments. Ongoing
Work with the Eagle River Water and Sanitation District and the
Urban Runoff Group to complete the Water Quality Improvement
Plan (WQIP) for Gore Creek and the Eagle River.
Q2 2012 Ensure that all Town outfalls and sediment catch basins are
maintained. Ongoing
Identify Best Management Practices (BMPs) projects that have an
immediate effect on Gore Creek Water quality (i.e., additional catch
basins /filters, stream bank restoration and stabilization projects,
etc.)
Q3 2012 Install identified BMPs, coordinate stream bank restoration projects.
Q3 2013 Present WQIP to Town Council.
Q4 2012 Stream Bank restoration projects installed — willow plantings.
Stream tract encroachment enforcement efforts continue. Gaining compliance
remains a challenge. Three summonses issued. Two pending service. 15
additional summons prepared and awaiting response from PD and Town's
prosecutor. 15 more summons to be ready for service by November 1, 2013.
30+ repeat offenders need further investigation prior to pursuing prosecution. An
ordinance which expedites the enforcement process is needed.
10/15/2013
Beyond 2013: Enhance the Experience
• Begin long -range planning to reduce the impact of 1 -70. Note: The intent was not
beginning near -term action, but more to keep this important subject on the radar
screen.
Goal: Develop Future Leadership
Look toward the next generation of community leaders.
2012 — 2013 Action Steps — Develop Future Leadership
• Schedule a Town Council work session to assess Vail's current leadership and
identify a desired vision for the future including benchmarks, where possible.
Project Leader
Key Milestones
Stan Zemler
Q3 2012
• Sponsor series of focus group meetings with target demographic segments,
including second homeowners, to identify challenges, opportunities and
suggestions to elevate civic leadership. Explore possibility of scheduling board
meetings in the evening to encourage more public participation.
Project Leader: Suzanne Silverthorn
Key Milestones: Q3 2012
• More aggressively market board openings through advertisement.
Project Leader: Suzanne Silverthorn
Key Milestones: Q2 2012 — Board recruitment template from Colorado
Municipal League print campaign was used for series of Vail Daily ads in late
April and May for openings on the Vail Local Housing Authority (2 applicants);
Commission on Special Events (4 applicants); Vail Local Licensing Authority, (3
applicants).
Develop recommendations on model /approaches that will result in developing
future leaders in the TOV considering: John Horn -Kates Vail Leadership Institute
Model; Boulder Leadership Model; Leadership Forums by Vail Homeowners
Association and Vail Symposium; engagement ideas;
orientation /education /outreach; and Vail 20120.
Project Leader: Mark Miller, Suzanne Silverthorn
10/15/2013
Key Milestones:
Q4 2012 Evaluate existing leadership programs and best practices
with presentation of research summary this fall. Awaiting
Town Council consideration of proposal from Vail Leadership
Institute.
Q4 2013 Update — Council chose not to pursue the Vail Leadership Institute
proposal at this time. Staff will continue to look for
opportunities to developing future leaders within, and outside
of the TOV. The Fire Department will be hosting a
"Leadership Journey" class in late fall 2013 with an open
invitation for employees and non - employees to attend.
Other Initiatives
These are projects already underway that may not fit precisely into Council's four key
goals.
2012 — 2013 Action Steps — Other Initiatives
• Budget /Financial — Continue to provide a high level of services in a fiscally
responsible manner.
Project Leaders: Directors and all departments
Key Milestones:
Q2 2012 2012 annual audit presented to Council Complete — Clean opinion
with no management letter comments
Q4 2012 2013 annual budget adopted by Council Complete
Q2 2013 2012 annual audit presented to Council Complete — Clean opinion
with no management letter comments
Q4 2013 2014 annual budget first reading adopted by Council. Second
reading of budget ordinance scheduled for 10/15/13
Laserfiche — Finish implementation of document imaging program and scanning
of historical documents throughout the organization.
Project Leader: Ron Braden
Key Milestones:
Q4 2012 Provide customer access to public documents. LaserFiche RIO
software update scheduled for Q4 of 2013.
Q1 2013 Complete scanning of permanent files in Community Development
and Administration to avoid temporary relocation. Complete
10/15/2013
• 2012 Community Survey
Project Leader: Suzanne Silverthorn
Key Milestones:
Q1 2012 Town Council approval of survey questions - Complete
Q2 2012 Survey in the field - Complete
Q3 2012 Presentation of results — Complete June 5, 2012
Q1 2014 Determine scope and /or interest in Community Survey for 2014
10/15/2013
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VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: October 15, 2013
ITEM /TOPIC: Matters from Mayor, Council and Committee Reports:
10/15/2013
TOWN Of vn' 1[1
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: October 15, 2013
ITEM /TOPIC: Executive Session, pursuant to: 1) C.R.S. §24- 6- 40�4)(a)(b)(e) - to discuss
the purchase, acquisition, lease, transfer, or sale of property interests; to receive legal advice
on specific legal questions; and to determine positions, develop a strategy and instruct
negotiators, Re: Discussion concerning negotiations Regarding Timber Ridge Redevelopment;
2) C.R.S. §24- 6- 402(4)(f) - to discuss personnel ntters, Regarding: Personnel matters;
3) C.R.S. §24- 6- 402(4)(b) - to receive legal adviron specific legal questions, Regarding:
Pending litigation and a Town owned unit in Vail Village Plaza Phase V.
PRESENTER(S): Matt Mire
10/15/2013
rowH Of vn �ii>
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: October 15, 2013
ITEM /TOPIC: Adjournment (3:55 p.m.)
NOTE: UPCOMING MEETING START TIMES BELOW (ALL ARE APPROXIMATE DATES
AND TIMES AND SUBJECT TO CHANGE)
THE NEXT REGULAR VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BEGIN AT
APPROXIMATELY 12:30 P.M. (or TBD), TUESDAY, NOVEMBER 5, 2013 IN THE VAIL
TOWN COUNCIL CHAMBERS
FUTURE AGENDA ITEMS:
Ongoing agenda items TBD: DRB /PEC updates - Warren - WS - 15 min.; Informah
Updates Attachments: WS - 15 min.; Executive Sessim items: 30 min.; Consent Agenda: 5
min.; Town Manager Report: 5 min.
FUTURE AGENDA ITEMS:
Adoption of Western Slope Water Plan - ES - 11/5
Chamonix Update - WS - George - 11/05
Sign Regulation Amendments Ordinance - George - ES,- 11/05
Wildfire Update - WS - Mark - 11/19
Eagle County Economic Development Plan - Chris RomEr - WS - 30 min. - 11/19
CSE Strategic Plan 2013 Event Evaluations 2014 Event Funding Recommendations - ES - 60
min - 12/3
DestiMetric Ski Season Preview - WS - 12/17
Fee Schedule changes - George - TBD
Neighborhood Speed Control - TBD - Greg /Dwight
Housing Strategic Plan - George - TBD
Beaver policy update - Kristen - WS - TBD
Vail Valley Medical Center Maser Plan Update - George - ES - 60 min - TBD
EHU Housing Authority - TBD
2015 WAC construction restrictions discussion - Geoge - WS - 30 min. - TBD
Sister City discussion - TBD
Discussion of future of RSES - TBD
Streaming PEC & DRB - TBD
2015 Expectations /Legacy Piece - TBD
Update on 1 -70 noise right lane use - TBD
Water Quality Management Plan and update - TBD
10/15/2013