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HomeMy WebLinkAbout2013-11-05 Agenda and Support Documentation Town Council Work SessionVAIL TOWN COUNCIL WORK SESSION AGENDA VAIL TOWN COUNCIL CHAMBERS 75 S. Frontage Road W. Vail, CO 81657 1:30 P.M., NOVEMBER 5, 2013 NOTE: Times of items are approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. Public comments on work session item may be solicited by the Town Council. 1. ITEM/TOPIC: DRB/PEC Update (10 min. ) PRESENTER(S): Warren Campbell 2. ITEM/TOPIC: Council interviews for appointment to the Local Licensing Authority (LLA) (10 min) PRESENTER(S): Suzanne Silverthorn ACTION REQUESTED OF COUNCIL: Staff requests each applicant be interviewed at the work session and appoint one member to the LLA at the evening meeting. The term for the LLA is for 8 months, November 5, 2013 to June 1, 2014 and is to replace Josh Carbo who has moved out of the town limits. BACKGROUND: The Town received 2 letters of interest for the open position on LLA as follows: Tom Saalfeld Tom Scola STAFF RECOMMENDATION: Staff request the Council interview each applicant at the work session and appoint one member to the LLA at the evening meeting. 3. ITEM/TOPIC: Discussion of Resolution No. 14, Series of 2013, a resolution adopting the 2013 Gerald R. Ford Park Master Plan, and setting forth details in regard thereto. (45 minutes) PRESENTER(S): George Ruther, Community Development Director and Tom Braun, Principal, Braun Associates, Inc. ACTION REQUESTED OF COUNCIL: Approve, Approve with Modifications, or Deny Resolution No. 14, Series of 2013 BACKGROUND: On April 16, 2013, the Vail Town Council instructed town staff to prepare a new master plan for Gerald R. Ford Park. In doing so, the Town Council provided the following direction: The new plan shall be a compilation of the 1974 Vail Plan, 1985 Ford Park Master Plan, 1997 Ford Park Management Plan, and the 2012 Ford Park Management Plan Update. A series of goals, objectives, policies and actions steps were to be developed to clarify the community's expectations for the Park and guide future decisions about improvements with the 11/5/2013 Park. The concept of sub area planning within the Park was supported. While the Park was to be planned in its entirety, sub area plans and illustrative graphics were to be used to further clarify opportunities within the respective areas of the Park. The new plan was to incorporate both current improvements already underway within the Park but also capture and articulate future improvement opportunities. The Plan was to have an approximate ten year life span with periodic updates and amendment considerations when needed. STAFF RECOMMENDATION: The Community Development Department recommends the Vail Town Council approves the proposed 2013 Gerald R. Ford Park Master Plan, as modifidied by the Planning & Environmental Commission, based upon a review of the criteria outlined in Section V of this memorandum and the evidence and testimony presented at multiple public hearings. 4. ITEM/TOPIC: Information Updates and Attachments: 1) VEAC 100813 Meeting Minutes; 2) CSE 100213 DRAFT Meeting Minutes; 3) August 2013 Sales Tax; 4) September 2013 Revenue Highlights; 5) Loading and Delivery Memorandum; (5 min. ) 5. ITEM/TOPIC: Matters from Mayor, Council and Committee Reports: 1) Proposed date of December 10, 2013 for Town Council Retreat (15 min. ) 6. ITEM/TOPIC: Executive Session, pursuant to: 1) C.R.S. §24-6-402(4)(b)(e) - to receive legal advice on specific legal questions; and to determine positions, develop a strategy and instruct negotiators, Regarding: update on pending litigation and town owned unit in Vail Village Plaza Phase V; 2) C.R.S. §24-6-402(4)(f) ) - to discuss personnel matters; 3) C.R.S. §24-6- 402(4)(a)(b)(e) - to discuss the purchase, acquisition, lease, transfer, or sale of property interests; to receive legal advice on specific legal questions; and to determine positions, develop a strategy and instruct negotiators, Re: Discussion concerning negotiations regarding Timber Ridge Redevelopment. (45 min. ) PRESENTER(S): Matt Mire 7. ITEM/TOPIC: Adjournment (3:40 p.m.) NOTE: UPCOMING MEETING START TIMES BELOW (ALL ARE APPROXIMATE DATES AND TIMES AND SUBJECT TO CHANGE) -------------------- THE NEXT REGULAR VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BEGIN AT APPROXIMATELY 12:30 P.M. (or TBD), TUESDAY, NOVEMBER 5, 2013 IN THE VAIL TOWN COUNCIL CHAMBERS FUTURE AGENDA ITEMS: Ongoing agenda items TBD: DRB/PEC updates - Warren - WS - 15 min.; Information Updates Attachments: WS - 15 min.; Executive Session items: 30 min.; Consent Agenda: 5 min.; Town Manager Report: 5 min. FUTURE AGENDA ITEMS: Sign Regulation Amendments Ordinance & Vehicle Signage - George - ES - 11/19 11/5/2013 Wildfire Triage Map Update Update - WS - Mark - 30 min. 11/19 Eagle County Economic Development Plan - Chris Romer - WS - 30 min. - 11/19 Xcel Energy Franchise - 11/19 Senior Care Center Funding - 11/19 Ordinance No. 15 First reading Stream Tract - ES - George - 11/19 - 60 min Beaver policy update - Kristen - WS - 11/19 Flood Plain FEMA Requirement - ES - 11/19 Mill Levy Ordinance - ES - 11/19 Chamonix Development - ES - 11/19 Timber Ridge predevelopment agreement - ES - 11/19 Ordinance No. 17 Compliance - ES - 11/19 Matt CSE Strategic Plan 2013 Event Evaluations 2014 Event Funding Recommendations - ES - 60 min - 12/3 CSE & VLMDAC Board Member Appointments - 12/3 - ES Tier IV Criteria discussion - 12/3 - ES Marijuana discussion - WS & ES - Matt Mire - 12/3 DestiMetric Ski Season Preview - WS - 12/17 Fee Schedule changes - George - TBD Neighborhood Speed Control - TBD - Greg/Dwight Housing Strategic Plan - George - TBD Vail Valley Medical Center Maser Plan Update - George - ES - 60 min - TBD EHU Housing Authority - TBD 2015 WAC construction restrictions discussion - George - WS - 30 min. - TBD Sister City discussion - TBD 2015 Expectations/Legacy Piece - TBD Update on I-70 noise right lane use - TBD Water Quality Management Plan and update - TBD 11/5/2013 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: November 5, 2013 ITEM/TOPIC: DRB/PEC Update PRESENTER(S): Warren Campbell ATTACHMENTS: October 16, 2013 DRB Meeting Results October 28, 2013 PEC Meeting Results 11/5/2013 Page 1 DESIGN REVIEW BOARD AGENDA PUBLIC MEETING October 16, 2013 Council Chambers 75 South Frontage Road West - Vail, Colorado, 81657 MEMBERS PRESENT MEMBERS ABSENT Tom DuBois Rollie Kjesbo Andy Forstl Brian Gillette Libby Maio PROJECT ORIENTATION 1:30pm SITE VISITS 1. Eye Pieces of Vail – 675 Lionshead Place 2. Cross/Graham Residence – 126 Forest Road 3. Northwoods – 600 Vail Valley Drive 4. Baldwin Residence – 1456 Greenhill Court MAIN AGENDA 3:00pm 1. Eye Pieces of Vail DRB130437 Jonathan Final review of a sign application 675 Lionshead Place Building D Unit P164/Lots 1 and 2, Lionshead Filing 6 Applicant: Eye Pieces of Vail, represented by Dan Berry ACTION: Tabled to November 6, 2013 MOTION: Gillette SECOND: Maio VOTE: 4-0-0 2. Baldwin Residence DRB130468 Joe Final review of a minor exterior alteration (fence/gate) 1456 Greenhill Court, North Unit/Lot 3, Glen Lyon Subdivision Applicant: ACTION: Approve with condition(s) MOTION: Gillette SECOND: Maio VOTE: 4-0-0 CONDITION(S): 1. The applicant shall paint or stain the fence to match the trim color of the house; use either black, dark brown, or forest green wire mesh; move the fence approximately five feet back from the front of the house to the corner of the chimney’s foundation; and plant shrubs as needed to screen the fence along the front of the house, prior to requesting a final planning inspection. 3. Harman Residence DRB130445 Joe Final review of new construction (single family residence) 4284 Columbine Drive/Parcel D, Bighorn Subdivision, A Resubdivision of Lot 20-1 & 20-2 Applicant: Jeremy & Julia Harman, represented by KH Webb Architects ACTION: Approve with Conditions MOTION: Gillette SECOND: Forstl VOTE: 4-0-0 CONDITION(S): 1. The applicant shall submit proof of a USACE 404 permit, if needed, for permission to develop around the wetland area on the site prior to the issuance of a building permit. 11/5/2013 Page 2 4. Cross/Graham Residence DRB130422 Joe Final review of an addition (master bedroom) 126 Forest Road West Unit/Lot 5W, Block 7, Vail Village Filing 1 Applicant: David Cross and Maureen Graham, represented by K.H. Webb Architects ACTION: Approve with Conditions MOTION: Gillette SECOND: Forstl VOTE: 4-0-0 CONDITION(S): 1. The applicant shall provide a set of building plans with the building permit application that clearly illustrates the wall in the front setback is compliant with section 14-10-9E of the Vail Town Code. 5. Northwoods Condominiums DRB130452 Joe Conceptual review of exterior re-skin 600 Vail Valley Drive/Part of Tract B, Vail Village Filing 7 Applicant: Northwoods Condominium Association, represented by Zehren and Associates ACTION: Conceptual, no vote STAFF APPROVALS Montaneros DRB130377 Jonathan Final review of a minor exterior alteration (lighting, door) 641 West Lionshead Circle/Lot 8, Block 1, Vail Lionshead Filing 3 Applicant: Montaneros, represented by Carrie Henderson Bartlit Residence DRB130383 Jonathan Final review of a minor exterior alteration (atrium) 778 Potato Patch Drive/Lot 18, Block 1, Vail Potato Patch Applicant: Fred Bartlit, represented by Mike Warmenhoven Nields Residence DRB130408 Joe Final review of changes to approved plans (reroof/solar PV system) 767 Potato Patch Drive Unit 3/Lot 34, Block 1, Vail Potato Patch Applicant: Morgan Nields, represented by Eric Johnson Ptarmigan Townhomes DRB130428 Jonathan Final review of a minor exterior alteration (landscaping) 1975 West Gore Creek Drive/Lots 29-40, Vail Village West Filing 2 Applicant: Ptarmigan Townhomes, represented by Ceres Landscaping Eye Pieces of Vail DRB130436 Jonathan Final review of a sign application (business identification) 122 East Meadow Drive/Lot K, Block 5E, Vail Village Filing 1 Applicant: Eye Pieces of Vail, represented by Dan Barry Eye Pieces of Vail DRB130438 Jonathan Final review of a sign application (business identification) 278 Hanson Ranch Road/Lot A, Block 5, Vail Village Filing 1 Applicant: Eye Pieces of Vail, represented by Dan Berry Weltner Residence DRB130443 Warren Final review of changes to approved plans (landscaping) 1677 Buffehr Creek Road/Lot 1, Eleni Zneimer Subdivision Applicant: KC Vail Family Partners LLC, represented by Scott Turnipseed AIA 11/5/2013 Page 3 Hallenbeck Residence DRB130444 Warren Final review of changes to approved plans (roof/paint colors) 4575 Streamside Circle East Unit A/Lot 19, Bighorn Subdivision 4th Addition Applicant: Jacquie Hallenbeck, represented by Burke Harrington Diazayas Residence DRB130446 Warren Final review of a minor exterior alteration (landscaping) 1895 West Gore Creek Drive/ Lot 26, Vail Village West Filing 2 Applicant: Alex Diazayas, represented by Erik Dyba Betty Ford Alpine Gardens DRB130447 Warren Final review of a minor exterior alteration (landscaping) 530 South Frontage Road East/Unplatted (Ford Park) Applicant: Betty Ford Alpine Gardens, represented by Nick Courtens Jorck Residence DRB130449 Jonathan Final review of a minor exterior alteration (repaint, column replacement) 2014 West Gore Creek Drive Unit 3/Lots 41-43, Vail Village West Filing 2 Applicant: Connie and Harald Jorck Lodge at Vail DRB130450 Warren Final review of a minor exterior alteration (landscaping) 174 Gore Creek Drive/Lot 1, Lodge Subdivision Applicant: The Lodge at Vail, represented by David Peel of Peel/Langenwalter Architects Ford Residence DRB130454 Warren Final review of changes to approved plans (planter wall, sidewalk) 1079 Sandstone Drive West Unit/Lot A3, Block A, Lion’s Ridge Filing 1 Applicant: Nate Ford, represented by John Martin Langenauer Residence DRB130458 Joe Final review of a minor exterior alteration (stone patio) 1588 Golf Terrace Unit 41/Lot 1, Sunburst Filing 3 Applicant: Roberto Langenauer, represented by Crossroads Realty Murdy Residence DRB130459 Jonathan Final review of a minor exterior alteration (heated driveway) 770 Potato Patch Drive Unit E/Lot 6, Block 2, Vail Potato Patch Filing 1 Applicant: Diana Y. Murdy Family Trust, represented by Crossroads Realty Cass Residence DRB130461 Jonathan Final review of changes to approved plans (fireplace vent) 22 West Meadow Drive Unit 130/Lot H, Vail Village Filing 2 Applicant: Elizabeth Cass, represented by Bart Cuomo Carpenter Residence DRB130463 Joe Final review of a minor exterior alteration (patio doors) 945 Red Sandstone Road Unit C2/Lot B7, Block B, Lion’s Ridge Subdivision Filing 1 Applicant: Christopher Carpenter, represented by Certified Home Improvement Inc. Hubbard Residence DRB130464 Warren Final review of changes to approved plans (garage entry, chimney) 146 Forest Road/Lot 6, Block 7, Vail Village Filing 1 Applicant: Hubbard Family Investors LLC, represented by Snowdon and Hopkins Architects P.C. 11/5/2013 Page 4 Lapin Residence DRB130465 Jonathan Final review of changes to approved plans (siding change) 232 West Meadow Drive/Lot 7, Vail Village Filing 2 Applicant: Merv Lapin, represented by Vail Custom Builders, Benno Scheidegger Smith Residence DRB130467 Joe Final review of changes to approved plans (expand bay areas) 1776 West Gore Creek Drive/Lot 29, Vail Village West Filing 1 Applicant: Horace and Patricia Smith, represented by Snowdon and Hopkins Architects P.C. Montaneros DRB130469 Warren Final review of a minor exterior alteration (driveway replacement) 648 West Lionshead Circle/Lot 8, Block 1, Vail Lionshead Filing 3 Applicant: Montaneros Condominium Association, represented by SRE Building Associates Byers Residence DRB130471 Warren Final review of a minor exterior alteration (deck removal, gutters) 5113 Black Bear Lane/Lot 5, Block 2, Gore Creek Subdivision Applicant: Martha K. Byers, represented by Nedbo Construction Villa Valhalla Condominiums DRB130474 Jonathan Final review of a Sign Application 384 Gore Creek Drive/Lot J, Block 5A, Vail Village Filing 5 Applicant: Villa Valhalla Condominium Association, represented by Pierce Architects Beck Residence DRB130477 Jonathan Final review of an addition (living room) 1510 Buffehr Creek Road Unit D42/Parcel A, Lion’s Ridge Subdivision Filing 2 Applicant: Kevin and Sophie Beck Reeman Residence DRB130481 Tom T Final review of a minor exterior alteration (landscaping) 2865 Snowberry Drive/Lot 2, Block 9, Vail Intermountain Development Subdivision Applicant: Clive Reeman Guerriero Residence DRB130482 Joe Final review of a minor exterior alteration (landscaping) 1859 Meadow Ridge Road/Lot 15, Buffehr Creek Resubdivision Applicant: Randall Guerriero Healy Residence OTC13-0032 JRM Final review of a minor exterior alteration (reroof) 4266 Columbine Drive Unit A/Lot 20-3, Bighorn Subdivision Applicant: Thomas Healy, represented by Horn Brothers Roofing Harding Residence OTC13-0033 JRM Final review of a minor exterior alteration (reroof) 4266 Columbine Drive Unit A/Lot 20-3, Bighorn Subdivision Applicant: Jeffrey J. Harding, represented by Horn Brothers Roofing Brownstein Residence OTC13-0036 JRM Final review of a minor exterior alteration (reroof) 1452 Buffehr Creek Road/Lot 1, Cliffside Subdivision Applicant: Donald Brownstein, represented by TCC Roofing 11/5/2013 Page 5 The applications and information about the proposals are available for public inspection during regular office hours in the project planner’s office, located at the Town of Vail Community Development Department, 75 South Frontage Road. Please call 479-2138 for information. Sign language interpretation available upon request with 24 hour notification. Please call 479-2356, Telephone for the Hearing Impaired, for information. 11/5/2013 Page 1 PLANNING AND ENVIRONMENTAL COMMISSION October 28, 2013 at 1:00pm TOWN COUNCIL CHAMBERS / PUBLIC WELCOME 75 S. Frontage Road - Vail, Colorado, 81657 MEMBERS PRESENT MEMBERS ABSENT Bill Pierce Henry Pratt Luke Cartin Pam Hopkins Susan Bird John Rediker Michael Kurz Site Visit: 1. Betty Ford Alpine Gardens – 530 S. Frontage Road 45 minutes 1. A request for a recommendation to the Vail Town Council for a prescribed regulations amendment, pursuant to 12-3-7, Amendment, Vail Town Code, to amend Section 11-17-12, Vehicular Signs, Vail Town Code, to clarify ambiguous language, and setting forth details in regard thereto. (PEC130026) Applicant: Town of Vail Planner: Jonathan Spence ACTION: Tabled to November 25, 213 MOTION: Kurz SECOND: Cartin VOTE: 7-0-0 Jonathan Spence gave a presentation per the staff memorandum. He asked if the Commission understood and agreed with the problem statement. Commissioner Kurz stated that signs have a business development component, which were not worthy of discussion with this review. Where and when it should be discussed is debatable. Is it really within the purview of the Planning Department to review this? How long should [the vehicle sign] sit? It’s a problem how the TOV is approaching this. We’re on shaky ground. Commissioner Peirce stated he agreement with the problem statement. Jonathan Spence spoke to the goals and objectives and asked the Commissioner for feedback and general agreement on these goals and objectives. Spence clarified that the efforts to revise the language is at the direction of the Town Council. Commissioner Bird stated that defining what a sign “is”, is imperative. Commissioner Kurz stated his concern with the vagueness of a term such as “aesthetically harmonious” and needs clarification. Jonathan Spence stated the “aesthetically harmonious” is part of the guidelines and so it is acceptable for it to have a degree of subjectivity. George Ruther interjected that what the Commission is considering is a way to make vehicular signs legal, because as it is now such signs are not. New restrictions are not being proposed. 11/5/2013 Page 2 Jonathan Spence explained that some of the proposal laid outside of the parameters that George alluded to. The Commissioner Peirce opened up the discussion. Commission members by in large were against a design review aspect of vehicular signs. Commissioner Pratt suggest that this could be simplified by prohibiting vehicular signs. Commissioner Cartin asked about vehicular signs associated with special events? Jonathan Spence stated that it is to only be associated with brick and mortar businesses. Commissioner Hopk ins asked if vehicular signs could be brought up during the business license process? Commissioner Kurz suggested that perhaps it needs to codified dependent on the function of the business. Jonathan Spence made the point that it needs to be standardized. Commissioner Peirce suggested that the vehicles need to be moved daily. Commissioner Pratt pointed out potential loopholes for that. What if it is only the size of vehicular signage that is regulated? It would simplify enforcement. Commissioner Peirce opened the discussion up to the public. Brian Bevan, legal counsel for Alpine Liquor would like more time to analyze staff’s recommendations and is asking for a motion to table. Mr. Bevan explained the background of the delivery truck and the business. Mr. Bevan asserted the vehicular sign is incompliance with the sign code and the context of West Vail. He stated the problem statement is inaccurate to the situation, and went on to point potential loopholes with staff’s recommendations (locations, orientation, etc.). Mr. Bevan’s primary critique was that many of the metrics for enforcement are subjective and could lead to arbitrary application of the proposed code amendment. A letter from Stovall Associates outlining the concerns, dated October 28, 2013, was made part of the record. Jim Lamont, Vail Homeowners Association spoke to the sense of community and that we all realize that Vail is a special place. We’re trying to portray a cityscape that is not like everywhere else. The Alpine Liquor vehicular sign is offensive and does not belong in Vail. 90 minutes 2. A request for a recommendation to the Vail Town Council on the adoption of the 2013 Gerald R. Ford Park Master Plan, an assemblage of the 1985 Ford Park Master Plan, the 1997 Ford Park Management Plan, and the 2012 Ford Park Management Plan Amendment, located at 530, 540, and 580 South Frontage Road East/Unplatted, and setting forth details in regard thereto. (PEC130012) Applicant: Town of Vail Planner: George Ruther ACTION: Recommendation of approval with modification(s) MOTION: Kurz SECOND: Rediker VOTE: 7-0-0 MODIFICATION(S): 1. Add a paragraph regarding the shorter term planning perspective of this effort yet acknowledge that more thought and consideration should go into future effort and 11/5/2013 Page 3 conversation about Ford Park. Special consideration should be given to the possible uses on the surface parking lot. 2. Amend “shall not exceed” to “approximately” 3,000 square feet 3. Encourage a multiple use facility at the tennis center site for a visitor center, education center, etc. 4. Allow a wetlands/conservation education garden to the constructed within the Gore Creek Corridor 5. Provide directional signage for traffic control on Betty Ford Way 6. Add a Policy statement regarding ADA accessibility to Goal #4 7. Ad d language about the importance and use of the bus turn around on Vail Valley Drive for traffic control during pass closures 8. Page 25 Restrooms at the Nature Center 9. Page 22 New Policy #4 regarding limited use of pesticides and herbicides and standards for ecological BMP’s 10. Page 42 add “and the uses existing or contemplated in the Park” George Ruther gave an introduction to the presentation that was scheduled, which recapped the review process thus far. He concluded by discussing the location proposed for the Betty Ford Alpine Garden education center, which included eight different sites. The preferred location by the applicant is along West Betty Ford Way, which is identified in the proposed Maser Plan language. A final recommendation of approval was requested by the applicant. Since the last public hearing with the Commission approximately 18 individuals and groups were provided the draft document for comment. Tom Braun gave a power point presentation which began with an overview of the three primary objectives of the document before the Commission for a recommendation. He went through each of the six goals contained within the plan and what was being said by each. He spoke to how some elements are greyer and will need interpretation and some are clear and defined. Flexibility and certainty is built into the plan. Commissioner Rediker spoke to Goal 1, Policy Statement 2 should be bolstered to be stronger and prohibitive of using things like pesticides, etc. Commissioner Hopkins stated that a statement regarding the maintenance of the ecology of the park be included. George Ruther and Tom Braun suggested that a more appropriate way to include the statement by Commissioners Rediker and Hopkins would be to include an additional policy statement. Commissioner Pratt inquired as to the status of the parking provided for the park and the location of a significant number of parking spaces in the CDOT right-of-way. George Ruther spoke to the use agreement in place with CDOT and the parameters by which the parking might be removed. He added that it was unlikely, with current knowledge, that the parking will be lost. Commissioner Bird asked a question regarding the architectural compatibility statement. George Ruther spoke to the statement and its intent to strengthen the need to develop an architectural language for the park. Jim Lamont, Vail Homeowners Association, asked a question regarding access by vehicles to the park. 11/5/2013 Page 4 George Ruther highlighted how Goal 3 addressed vehicular access. Commissioner Pierce asked staff to speak to the comments of the AIPP Board. George Ruther and Tom Braun responded to the comments regarding temporary art installations and the restoration of the Art Shack. Commissioner Pierce asked what the chances that the public restrooms for the playground could be incorporated into the Betty Ford Alpine Garden Education Center and serve a dual purpose. Commissioner Cartin spoke to the need to include a statement about the benefits to the elimination of a restroom building by incorporated into a new Betty Ford Alpine Garden Education Center. Commissioner Cartin spoke to Goal 6 and some confusion around the financial responsibilities and the wording contained within the draft plan. He suggested a statement be added about how the Vail Town Council will make policy decisions regarding funding of improvements by lease holders. Commissioner Rediker spoke to a comment he had regarding Future Improvements on the Active Recreation Sub-area (page 42). He suggested “use” be added. On page 60 of the document under Improvement #8, Betty Ford Way, he spoke to the need to include a statement regarding the use of environmentally sensitive paving materials. Commissioner Cartin suggested that the use of un-environmentally sensitive materials should apply Town wide, border to border. Jim Lamont, added to Commissioner Rediker’s statement, regarding the need to have a broader statement in the Master Plan regarding a need to be more environmentally minded with regard to storm water run-off and use of chemicals from the fields, parking lots, gardens, etc. He asked someone to tell him what it is AIPP wants through this document. Not that he is opposed, but without forethought options and synergy may be missed. A nickel and dime approach is not appropriate. He stated that there still needs to be a section in the Master Plan speaking to the long term plan for the upper bench and the soccer field parking lot on Vail Valley Drive. There should be a list of potential uses which is not inclusive and exclusive, but speak to the potential need to put structures on top of a subterranean parking structure. He gave examples such as an aquatic therapy center, indoor performing arts facility, a history museum, art museum, retractable rain covering over the amphitheater. Commissioner Kurz stated that an epilogue may be appropriate to speak to the limited view of the document and the need to evaluate other proposals in the future under conditions and needs at the time. Nicola Ripley, Betty Ford Alpine Gardens, asked the Commission if there was concern about the document containing a size limitation on the structure. George Ruther, spoke to the Town Council’s request to include the limitation, however, the Commission can make a recommendation they feel is appropriate. Commissioner Pierce spoke to the Commission’s previous agreement that the Master Plan should not include a size limitation. 11/5/2013 Page 5 The Commission spoke about the size limitation and the need to eliminate a definite maximum size, but an approximation of the appropriate size, which would be reviewed in conjunction with the conditional use permit for the structure when that time comes. Gwen Scalpello, resident, volunteer with the Betty Ford Alpine Garden, spoke to the possiblility of a wetlands garden in the riparian area as a positive possibility. She then spoke to Goal 3, Policy 3 , which speaks to Betty Ford Way use for loading and delivery. She applauded the policy, but the result has been that Betty Ford way has become one-way for loading and delivery, verses allowing for some vehicular turn-around to return up West Betty Ford Way. She spoke to ADA accessible pathways through the park. Commissioner Pratt stated that he was in agreement the proposed amendments discussed throughout the hearing, however, he cannot support the codification of a site for the Betty Ford Alpine Garden Education Center on West Betty Ford Way, when he believes the better Master Plan location is on the tennis court site. Commissioner Piece summarized that the Commission is in agreement that the best location for the Education Center is through a redevelopment of the tennis court site building. Should the plan state that the preferred location is the tennis court site and that an acceptable secondary location is along West Betty Ford Way. 60 minutes 3. A request for a worksession to present the conceptual plans for review of the proposed Betty Ford Alpine Garden Education Center, located at 530 South Frontage Road East/Unplatted, and setting forth details in regard thereto. Applicant: Betty Ford Alpine Garden Foundation, represented by Zehren & Associates, Inc. Planner: George Ruther ACTION: Conceptual, no vote George Ruther gave a presentation per the staff memorandum. Pedro Campos, Zehren and Associates, representing the Betty Ford Alpine Gardens, Commissioner Pierce asked to know the physical distance from the Village Parking Structure and the east Ford Park parking location to the proposed Education Center. Where will people park? How many people will need to park? How will they get to the facility? Commissioner Bird asked where buses would drop off groups to visit the Education Center facility and how would the visitors make their way to the facility. Pedro Campos spoke to loading and delivery operations of the gardens and the use of smaller golf carts to move materials around the site. Commissioner Pierce asked about the loading and delivery needs anticipated by the Education Center facility. Commissioner Cartin inquired as to the intended use of the facility. Could someone rent the facility for an event? What are the hours of the use of the facility? Commissioner Pierce inquired as to greater detail on the education programs that may occur. Children, adults, both? How many people would be attending and where would they park? Commissioner Cartin pointed out the proposed floor plan shows a kitchen for staff or catering. What it the catering anticipated for? What groups/programs? ADA access is important and how 11/5/2013 Page 6 will it be achieved? It would be great to have the public restrooms for the playground area incorporated into tis new structure. Commissioner Pierce inquired if the facility was intended to be used year round. Commissioner Bird asked about addressing the safety concerns. George Ruther stated that it would be the VRD and the Betty Ford Alpine Garden will need to speak with each other outside a public hearing. Commissioner Pierce inquired about emergency vehicle access to the park in a year round scenario. Commissioner Cartin spoke to a preference that employee mitigation not occur on site. The Commission agreed that allowing for the mitigation to occur off-site or via a fee-in-lieu option. Commissioner Pratt expand that he will be interested in knowing how people with mobility challenges will get from where they park to the Education Center. A plan to address this should not violate the Master Plan which is attempting to reduce traffic in the park. How will FedEx and UPS delivery packages? Commissioner Pierce stated the Commission’s goal of making this a successful facility and the answers to these questions need to be figured out. Commissioner Hopkins asked if the walking paths would be plowed? Commissioner Kurz inquired as to the amount of outdoor space in front of the building and on the roof-top at the back of the building. Should these areas be separated? Would an event want on the space consolidated? Commissioner Bird inquired as to who will be able to be rent the facility? Public? Private? Is there a fee? The applicant stated they would return with responses to these questions. 4. A request for the review of a variance from Section 12-14-17, Setback from Watercourse, Vail Town Code, pursuant to Chapter 12-17, Variances, Vail Town Code, to allow for the construction of gross residential floor area within the prescribed setback, located at 1975 Placid Drive Unit 33/Lot 33, Vail Village West Filing 2, and setting forth details in regard thereto (PEC130025). Applicant: Rosslyn May Valentine Residence Trust, represented by Richard Bolduc Planner: Joe Batcheller ACTION: Table to November 25, 2013 MOTION: Kurz SECOND: Cartin VOTE: 7-0-0 5 minutes 5. Approval of September 23, 2013 and October 14, 2013 minutes MOTION: Kurz SECOND: Rediker VOTE: 7-0-0 6. Information Update Commissioner Cartin inquired about the timing of the Timber Ridge redevelopment coming before the Commission. 11/5/2013 Page 7 George Ruther stated that he anticipated that occurring on December 23rd. A discussion followed regarding who would be in attendance on the 23rd of December. Several members stated that they would be unavailable. It was discussed that the hearing possibly be rescheduled to December 16th. 7. Adjournment MOTION: Kurz SECOND: Bird VOTE: 7-0-0 The applications and information about the proposals are available for public inspection during regular office hours at the Town of Vail Community Development Department, 75 South Frontage Road. The public is invited to attend the project orientation and the site visits that precede the public hearing in the Town of Vail Community Development Department. Times and order of items are approximate, subject to change, and cannot be relied upon to determine at what time the Planning and Environmental Commission will consider an item. Please call (970) 479-2138 for additional information. Sign language interpretation is available upon request with 24-hour notification. Please call (970) 479-2356, Telephone for the Hearing Impaired, for information. Community Development Department Published October 25, 2013 in the Vail Daily. 11/5/2013 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: November 5, 2013 ITEM/TOPIC: Council interviews for appointment to the Local Licensing Authority (LLA) PRESENTER(S): Suzanne Silverthorn ACTION REQUESTED OF COUNCIL: Staff requests each applicant be interviewed at the work session and appoint one member to the LLA at the evening meeting. The term for the LLA is for 8 months, November 5, 2013 to June 1, 2014 and is to replace Josh Carbo who has moved out of the town limits. BACKGROUND: The Town received 2 letters of interest for the open position on LLA as follows: Tom Saalfeld Tom Scola STAFF RECOMMENDATION: Staff request the Council interview each applicant at the work session and appoint one member to the LLA at the evening meeting. ATTACHMENTS: Saalfeld Letter of Interest Tom Scola Letter of Interest 11/5/2013 Tammy Nagel From: Ptarmigan Management <ptarmmgt@vail.net> Sent: Monday, October 28, 2013 6:11 PM To: Tammy Nagel Subject: TOV local licensing authority applicant Tammy Nagel Acting TOV Clerk This email is to notify you that I am interested in applying for the open position on the TOV Licensing Authority. • I am a US citizen • I am registered to vote in the TOV • I have resided in Vail for more than 2 years and own a property management business in the TOV • I have no direct financial interest in any license to sell alcoholic beverage or any location having such license • I previously have served the TOV as a Board member on the Vail Recreation District Thank you for your consideration Tom Saalfeld ptarmmgt@vail .net 970 471-2028 cell 1 11/5/2013 Michael Scola 1014113 455 Pine st Red Cliff, CO 81649 C:970.477.1151 W:970.476.6700 To: Tammy Nagel and members of Vail's Town Council, Thank you for considering my interest in serving our community as a member of the Liquor Board. In the last eighteen years I have worked almost exclusively in the bar and restaurant industry in Vail and Lions head Village. This experience has granted me many strong friendships and a great deal of insight to our town's people and institutions. I currently manage Russell's Restaurant as I have for the last nine years. Prior to this, I bartended at the Montauk Seafood Grill for five years with occasional stints at Garfinkel'S, Samana Lounge, Blu's, Los Amigo's and Club 8150. I also spent two summers behind a bar at the State Bridge Lodge. Every year, I live through the challenges of the off seasons, and the mayhem of Christmas on Bridge Street. You will find I am a very well informed and caring addition to the Board. Chiefly, I am determined to demonstrate to my son the merit and importance of serving our community. After living in Sandstone for eleven years my family now resides in the Town of Red Cliff. My wife is the Director of a non profit preschool in Minturn and our son attends Sandstone Elementary. Michael Scola 11/5/2013 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: November 5, 2013 ITEM/TOPIC: Discussion of Resolution No. 14, Series of 2013, a resolution adopting the 2013 Gerald R. Ford Park Master Plan, and setting forth details in regard thereto. PRESENTER(S): George Ruther, Community Development Director and Tom Braun, Principal, Braun Associates, Inc. ACTION REQUESTED OF COUNCIL: Approve, Approve with Modifications, or Deny Resolution No. 14, Series of 2013 BACKGROUND: On April 16, 2013, the Vail Town Council instructed town staff to prepare a new master plan for Gerald R. Ford Park. In doing so, the Town Council provided the following direction: The new plan shall be a compilation of the 1974 Vail Plan, 1985 Ford Park Master Plan, 1997 Ford Park Management Plan, and the 2012 Ford Park Management Plan Update. A series of goals, objectives, policies and actions steps were to be developed to clarify the community's expectations for the Park and guide future decisions about improvements with the Park. The concept of sub area planning within the Park was supported. While the Park was to be planned in its entirety, sub area plans and illustrative graphics were to be used to further clarify opportunities within the respective areas of the Park. The new plan was to incorporate both current improvements already underway within the Park but also capture and articulate future improvement opportunities. The Plan was to have an approximate ten year life span with periodic updates and amendment considerations when needed. STAFF RECOMMENDATION: The Community Development Department recommends the Vail Town Council approves the proposed 2013 Gerald R. Ford Park Master Plan, as modifidied by the Planning & Environmental Commission, based upon a review of the criteria outlined in Section V of this memorandum and the evidence and testimony presented at multiple public hearings. ATTACHMENTS: Town Council Memorandum Resolution No. 14, Series of 2013 Ford Park Master Plan 11/5/2013 TO: Planning and Environmental Commission and Design Review Board FROM: Community Development Department DATE: October 28, 2013 SUBJECT: A request for a recommendation to the Vail Town Council on the adoption of the 2013 Gerald R. Ford Park Master Plan, an assemblage of the 1985 Ford Park Master Plan, the 1997 Ford Park Management Plan, and the 2012 Ford Park Management Plan Amendment, located at 530, 540, and 580 South Frontage Road East/Unplatted, and setting forth details in regard thereto. (PEC130012) Applicant: Town of Vail, represented by Tom Braun, Braun Associates, Inc. Planner: George Ruther I. DESCRIPTION OF THE REQUEST The applicant, the Town of Vail, is requesting a recommendation from the Town of Vail Planning & Environmental Commission (the “PEC”) to the Vail Town Council (the “TC”) on the adoption of the 2013 Gerald R. Ford Park Master (the “Plan”), an assemblage of the 1985 Ford Park Master Plan, the 1997 Ford Park Management Plan, and the 2012 Ford Park Management Plan Amendment, located at 530, 540, and 580 South Frontage Road East/Unplatted. Key elements of the new master plan include the following: • Compilation of the previous planning documents • Amended goals, objectives, policy statements and action steps • Sub area plans with recommendations • Expanded park boundary to the Covered Bridge The goal of the master planning effort is to create a plan that maintains the essence of what Gerald R. Ford Park (the “Park”) is today and what was envisioned for the Park in 1974 – a combination of natural open space along the Gore Creek corridor coupled with recreational, social, and cultural uses and facilities that serve the needs of residents and guests of Vail. The 2013 Gerald R. Ford Park Master Plan will provide the town and community with a “guiding document’ for the Park for the next ten years. The primary purpose of the Plan is to define community expectations for the use of and future improvements to the Park and as a resource to assist the Town in the decision- 11/5/2013 Town of Vail Page 2 making regarding capital improvements and/or any proposed changes to the Park. In the end, the Plan is to be one of the many elements that comprise the Vail Comprehensive Plan. II. BACKGROUND On April 16, 2013, the Vail Town Council instructed town staff to prepare a new master plan for Gerald R. Ford Park. In doing so, the Town Council provided the following direction: The new plan shall be a compilation of the 1974 Vail Plan, 1985 Ford Park Master Plan, 1997 Ford Park Management Plan, and the 2012 Ford Park Management Plan Update. A series of goals, objectives, policies and actions steps were to be developed to clarify the community’s expectations for the Park and guide future decisions about improvements with the Park. The concept of sub area planning within the Park was supported. While the Park was to be planned in its entirety, sub area plans and illustrative graphics were to be used to further clarify opportunities within the respective areas of the Park. The new plan was to incorporate both current improvements already underway within the Park but also capture and articulate future improvement opportunities. The Plan was to have an approximate ten year life span with periodic updates and amendment considerations when needed. III. REVIEW CRITERIA 1. The extent to which the Master Plan furthers the general and specific purposes of the zoning regulations; and Based upon the evidence and testimony presented at multiple public hearings, Staff believes the proposed Gerald R. Ford Park Master Plan furthers the general purposes of the zoning regulations. Staff believes the existing park, the proposed improvements to Ford Park, and the associated updates to the Plan maintains the health, safety, morals, and general welfare of the town and promote the coordinated and harmonious development of the town in a manner that will conserve and enhance its natural environment and its established character as a resort and residential community of high quality. Staff further believes the proposed Master Plan furthers the specific purposes of the zoning regulations. Staff finds the existing park, the proposed improvements to Ford Park, and the associated updates to the Plan continues to: • To provide for adequate light, air, sanitation, drainage, and public facilities. 11/5/2013 Town of Vail Page 3 • To secure safety from fire, panic, flood, avalanche, accumulation of snow, and other dangerous conditions. • To promote safe and efficient pedestrian and vehicular traffic circulation and to lessen congestion in the streets. • To promote adequate and appropriately located off street parking and loading facilities. • To conserve and maintain established community qualities and economic values. • To encourage a harmonious, convenient, workable relationship among land uses, consistent with municipal development objectives. • To prevent excessive population densities and overcrowding of the land with structures. • To safeguard and enhance the appearance of the town. • To conserve and protect wildlife, streams, woods, hillsides, and other desirable natural features. • To assure adequate open space, recreation opportunities, and other amenities and facilities conducive to desired living quarters. • To otherwise provide for the growth of an orderly and viable community. Staff also believes the proposed Gerald R. Ford Park Master Plan furthers the purposes of the General Use District. Staff believes the existing park, the proposed improvements to Ford Park, and the associated updates to the Master Plan continues to provide sites for public and quasi-public uses which, because of their special characteristics, cannot be appropriately regulated by the development standards prescribed for other zoning districts, and for which development standards especially prescribed for each particular development proposal or project are necessary to achieve the purposes prescribed in section 12-1-2 of this title and to provide for the public welfare. Staff believes the existing park, the proposed improvements to Ford Park, and the associated updates to the Master Plan continues to ensure that public buildings and grounds and certain types of quasi-public uses permitted in the General Use District are appropriately located and designed to meet the needs of residents and visitors to Vail, are harmonized with surrounding uses, and, in the case of buildings and other structures, ensure adequate light, air, open spaces, and other amenities appropriate to the permitted types of uses. 2. The extent to which the master plan would better implement and better achieve the applicable elements of the adopted goals, objectives, and policies outlined in the Vail comprehensive plan and is compatible with the development objectives of the town; and Based upon the evidence and testimony presented at multiple public hearings, Staff believes the existing park, the proposed improvements to Ford Park, and the associated updates to the Master Plan are consistent with the following Land Use Plan goals: Goal 1. General Growth/Development 11/5/2013 Town of Vail Page 4 1.1 Vail should continue to grow in a controlled environment, maintaining a balance between residential, commercial and recreational uses to serve both the visitor and the permanent resident. 1.2 The quality of the environment including air, water and other natural resources should be protected as the Town grows. 1.3 The quality of development should be maintained and upgraded whenever possible. 1.12 Vail should accommodate most of the additional growth in existing developed areas (infill areas). 1.13 Vail recognizes its stream tract as being a desirable land feature as well as its potential for public use. Goal 2. Skier /Tourist Concerns 2.1The community should emphasize its role as a destination resort while accommodating day visitors. 2.4 The community should improve summer recreational options to improve year- round tourism. 2.5 The community should improve non-skier recreational options to improve year-round tourism. 2.7 The Town of Vail should improve the existing park and open space lands while continuing to purchase open space. Goal 6. Community Services 6.1 Services should keep pace with increased growth. 6.2 The Town of Vail should play a role in future development through balancing growth with services. 6.3 Services should be adjusted to keep pace with the needs of peak periods. 3. The extent to which the master plan demonstrates how conditions have substantially changed since the adoption of the subject regulation and how the existing regulation is no longer appropriate or is inapplicable; and The 2013 Gerald R. Ford Park Master Plan is a compilation of several previous master planning efforts for Ford Park. The most recent planning document created for Ford Park was the 2012 Ford Park Management Plan Update. Prior to that, it was the 1997 11/5/2013 Town of Vail Page 5 Ford Park Management Plan. In the past 15 years, many of the plan recommendations have been constructed and implemented. The existing planning documents are no longer effective as each still remains in effect yet the documents sometimes provide conflicting direction. Through the compilation of the planning documents, any conflicts in direction are addressed and one, new singular planning document is created. 4. The extent to which the master plan provides a harmonious, convenient, workable relationship among land use regulations consistent with municipal development objectives; and The applicant is proposing changes to the goals, objectives, and policy statements of the Ford Park Management Plan as adopted in 2012 and 1997. The applicant is proposing a new master plan to facilitate a variety of park improvements and provide direction for future decision making regarding proposed improvements within the Park. Based upon the evidence and testimony presented at multiple public hearings, Staff believes the updated goals, objectives, and policy statements of the Ford Park Management Plan as adopted in 2012 and 1997 are appropriate and will result in a harmonious, convenient, workable relationship among land uses consistent with the Town’s development objectives. IV. RECOMMENDATION The Community Development Department recommends that the Planning and Environmental Commission forwards a recommendation of approval to the Vail Town Council for the proposed 2013 Gerald R. Ford Park Master Plan based upon a review of the criteria outlined in Section V of this memorandum and the evidence and testimony presented at multiple public hearings. Should the Planning and Environmental Commission choose to forward a recommendation of approval of this request to the Vail Town Council; the Community Development Department recommends the Commission pass the following motion: “The Planning and Environmental Commission forwards a recommendation of approval on the adoption of the 2013 Gerald R. Ford Park Master Plan, an assemblage of the 1985 Ford Park Master Plan, the 1997 Ford Park Management Plan, and the 2012 Ford Park Management Plan Amendment, located at 530, 540, and 580 South Frontage Road East/Unplatted, and setting forth details in regard thereto” Should the Planning and Environmental Commission choose to forward a recommendation of approval to the Vail Town Council for the proposed master plan, the Community Development Department recommends the Commission makes the following findings: “Based upon the review of the criteria outlined in Section III of October 28, 2013 memorandum to the Planning & Environmental Commission, and the evidence and testimony presented at multiple public hearings, the Planning and Environmental Commission finds: 11/5/2013 Town of Vail Page 6 1. That the maser plan is consistent with the applicable elements of the adopted goals, objectives and policies outlined in the Vail comprehensive plan and is compatible with the development objectives of the town; and 2. That the master plan furthers the general and specific purposes of the zoning regulations; and 3. That the master plan promotes the health, safety, morals, and general welfare of the town and promotes the coordinated and harmonious development of the town in a manner that conserves and enhances its natural environment and its established character as a resort and residential community of the highest quality.” V. ATTACHMENTS A. Proposed 2013 Gerald R. Ford Park Master Plan 11/5/2013 1 Resolution No. 14, Series of 2013 RESOLUTION NO. 14 Series of 2013 A RESOLUTION ADOPTING THE 2013 GERALD R. FORD PARK MASTER PLAN, AND SETTING FORTH DETAILS IN REGARD THERETO. WHEREAS, on April 16, 2013, the Vail Town Council instructed Town Staff to prepare a new master plan for Gerald R. Ford Park; WHEREAS, the new master plan was to be a compilation of previous planning efforts for the Park and the articulation of recommendations for new improvements with the Park; WHEREAS, the new master plan is intended to be an element of the Vail Comprehensive Plan; WHEREAS, the new master plan is intended to have a ten year life span with periodic updates and amendments when needed; WHEREAS, the primary purposes of the new master plan are to protect the Park from over development, to define expectations for the use of the Park, and to assist in decision-making regarding capital improvements and other changes proposed in the Park; WHEREAS, the new master plan was prepared in collaboration with the Vail Recreation District, Vail Valley Foundation, Betty Ford Alpine Gardens, Vail Economic Advisory Council, Art in Public Places Board, Planning & Environmental Commission and many other interested citizens from the Vail community; WHEREAS, on July 22, August 12, and August 26, and September 9, 2013, the Town of Vail Planning and Environmental Commission held public hearings on an application to adopt a new master plan for Ford Park; WHEREAS, on October 28, 2013, the Town of Vail Planning & Environmental Commission forwarded a recommendation of approval, with modifications, of the 2013 Gerald R. Ford Park Master Plan amendments to the Vail Town Council; WHEREAS, the Vail Town Council finds and determines that the new master plan recommendations are consistent with the applicable elements of the adopted goals, objectives and policies outlined in the Vail Comprehensive Plan and is compatible with the development objectives of the town; and, WHEREAS, the Vail Town Council finds and determines that the new master plan promotes the health, safety, morals, and general welfare of the town and promotes the coordinated and harmonious development of the town in a manner that conserves 11/5/2013 2 Resolution No. 14, Series of 2013 and enhances its natural environment and its established character as a resort and residential community of the highest quality. NOW THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF VAIL, COLORADO THAT: SECTION 1. The 2013 Gerald R. Ford Park Master Plan is hereby adopted as depicted in Exhibit A attached hereto. INTRODUCED, PASSED AND ADOPTED at a regular meeting of the Vail Town Council of the Town of Vail held this 5th day of November, 2013 __________________ Andrew P. Daly, Mayor ATTEST: _________________________ Tammy Nagel, Acting Town Clerk 11/5/2013 2013 Gerald R. Ford Park Master Plan An Element of the Vail Comprehensive Plan November, 2013 Resolution No. 14, Series 2013 11/5/2013 2013 Gerald R. Ford Park Master Plan Prepared for: The Town of Vail Prepared by: Town of Vail Department of Community Development and Braun Associates, Inc. ACKNOWLEDGEMENTS: Vail Town Council Vail Planning and Environmental Commission Andy Daly, Mayor Bill Pierce, Chair Ludwig Kurz, Mayor Pro-tem Henry Pratt, Co-Chair Kerry Donovan John Rediker Susie Tjossem Susan Bird Margaret Rogers Pam Hopkins Greg Moffet Michael Kurz Kevin Foley Luke Cartin Vail Recreation District Vail Valley Foundation Art in Public Places Betty Ford Alpine Gardens 11/5/2013 TABLE OF CONTENTS 1. Introduction 1 2. Site Assessment/Existing Conditions 5 3. History of the Park and Previous Planning Efforts 9 4. Goals, Objectives, Policies and Action Steps 18 5. Ford Park Sub-Areas 35 6. Illustrative Plan 53 7. Park Management 62 8. Appendix 64 Due to the volume of material, the information listed below is provided in a separate document, the 2013 Ford Park Master Plan Supplemental Appendix. • Ordinance No. 6, Series of 1973, authorizing the purchase (by condemnation) of the property known as the Antholz Ranch. • The Vail Plan, 1974 • Resolution No. 1, Series of 1977, naming the property commonly known as the Antholz Ranch to Gerald R. Ford Park. • The Gerald R. Ford Park and Donovan Park Master Plan Development Final Report, 1985 • Resolution No. 27, Series of 1987, designating the seven acres around the Nature Center as an area to be preserved as an example of the Gore Valley’s natural history. • Resolution No. 44, Series of 1988, amending the 1985 Master Plan to add four tennis courts and to change the location of the aquatics center. • Ford Park Management Plan, 1997 • Ford Park Management Plan Update, 2012 • BFAG Building – Site Evaluation Matrix, 2013 • Betty Ford Alpine Gardens – Site Evaluation, August 15, 2013 11/5/2013 2013 Gerald R. Ford Park Master Plan Page 1 2013 Gerald R. Ford Park Master Plan November 2013 “Whereas, President Gerald R. Ford has brought to the Town of Vail his interest and encouragement; has shown through his private life and public life a commitment to recreation, the environment and places set aside therefor; and believes that a statement of the community’s appreciation and respect for Gerald R. Ford is appropriate and called for; that the property commonly referred to as the Antholz Ranch is hereby named the Gerald R. Ford Park.” Resolution approved by Vail Town Council, January 18, 1977 Chapter 1 - INTRODUCTION The Town of Vail acquired the 38 acre Anholtz Ranch in 1973 for the stated purpose of “improving the quality of life in the community.” Since that time the property has increased in size to more than 47 acres and has evolved into one of Vail’s most widely used and highly cherished assets. The evolution of the Antholz Ranch to what has become Ford Park was originally contemplated by one of Vail’s earliest planning efforts: “The intended use program is a comprehensive one and eventually the park will include an impressive number of facilities in addition to extensive open turf space and the delight of the natural earth forms and mature tree growth adjacent to Gore Creek.” The Vail Plan, 1974 The goal of the 2013 Gerald R. Ford Park Master Plan (the Plan) is to maintain the essence of what Ford Park (the Park) is today and what was envisioned for the Park in 1974 – a combination of natural open space along the Gore Creek corridor coupled with recreational, social and cultural uses and facilities to serve the needs of residents and guests of Vail. The primary purposes of this Plan are to protect the Park from over development, to define expectations for the use of the Park, and to assist the Town in decision-making regarding capital improvements and other changes proposed to the Park. Only those changes deemed to be in compliance with applicable elements of this Plan will obtain approvals from the Town. 11/5/2013 2013 Gerald R. Ford Park Master Plan Page 2 The Town has completed four planning efforts for the Park. These plans have directly influenced the development of Ford Park and each has contributed to the role the Park plays in the community. These previous planning efforts were: 1974 Vail Plan – While the primary purpose of this plan was to address Vail’s growth and development, it did include a chapter on recreation and defined at a very broad level the role Ford Park could play in providing recreational, cultural and community-oriented uses. 1985 Gerald R. Ford Park/Donovan Park Master Plan Development Final Report – At the time this plan was prepared; ballfields, tennis courts, and parking had already been developed and construction of an amphitheater had commenced. The purpose of this plan was to “guide the future development of the park and establish guidelines for the implementation of improvements.” 1997 Ford Park Management Plan – This plan was initiated in response to several development proposals for the Park. The plan was a product of extensive focus group and public input sessions and in essence served as an amendment to the 1985 plan. 2012 Update to the Ford Park Management Plan – This plan was done to acknowledge improvements proposed for the Park that were initiated when Vail voters approved re-allocating a portion of the Convention Center Funds to Ford Park. Summaries of these previous plans are found in Chapter 3. While the impetus for these planning efforts varied, each involved extensive community input, debate, and at times, controversy. These planning processes revealed the community’s intense passion for the Park as town staff, elected officials and the public worked to find the appropriate levels of development and activity for the Park. The 2013 Gerald R. Ford Park Master Plan presents a compilation of these previous planning efforts along with new direction and ideas that have evolved from this latest planning effort. The primary objectives of this Plan are to: • Incorporate key elements of previously completed plans for Ford Park into one document, specifically those guiding principles that have successfully shaped the development of the Park from its inception, 11/5/2013 2013 Gerald R. Ford Park Master Plan Page 3 • Establish clear expectations for the future use, development and management of the Park, • Define effective tools for decision-making regarding the future of the Park, and • Provide a single, comprehensive document to serve as the master plan for the Park. With the adoption of this Plan, previous plans for Ford Park will be archived and no longer used as guides for future decision-making or planning for the Park. The 2013 Gerald R. Ford Park Master Plan will serve as the Town’s sole planning document for the Park. The development of Ford Park has evolved over a number of decades. While the majority of the Park is developed, and notwithstanding the most recent phase of improvements to the Park, there is no reason to think that the Park will not continue to evolve in the future. This Plan was prepared with the expectation that it will provide the community with a document to guide the use and development of the Park for the next ten years. That said, it is likely that during this time new ideas or issues not addressed by this Plan will arise, be they proposals for enhancements to existing facilities, the development of new facilities, or new uses for the Park. This is to be expected as the needs of the community will change over time and as they do changes to the Park may be appropriate. As dialogue and debate occurs regarding any changes to the Park, it is critical that decisions made by the Town maintain the essence of what Ford Park is, why it was established, and how it provides environmental, recreational, educational, cultural or social benefits to the community. The 2013 Gerald R. Ford Park Master Plan was adopted by Resolution No. 14, Series 2013 by the Vail Town Council following recommendation from the Vail Planning and Environmental Commission. Future amendments to this Plan may be initiated by the Town Council, the Planning and Environmental Commission, or members of the community. Any such amendment proposal shall be reviewed by the Vail Town Council following recommendation from the Vail Planning and Environmental Commission. Elements of this Plan This Plan includes the following chapters: 11/5/2013 2013 Gerald R. Ford Park Master Plan Page 4 1. Introduction The section provides an introduction to the plan, the purpose of this planning effort and outlines the major elements of the 2013 Gerald R. Ford Park Master Plan. 2. Site Assessment and Existing Conditions This section explains how site and surrounding conditions influenced the initial planning and design of the Park. . 3. History of the Park and Previous Planning Efforts The 1997 Plan has provided the basis for this history and background of the Park and the summaries of the four previous planning efforts that have taken place. Site plans of the Park produced during these planning efforts are to provide a history and context for how the Park has evolved over the years. 4. Goals, Objectives, Policies and Action Steps While the 1997 Plan provided a framework for this section, the goals, objectives, policies and actions steps have been refined to better express the current vision for the Park. 5. Ford Park Sub-Areas Seven sub-areas are used to describe specific areas of the Park, their unique features, the role they play in the Park, how they will be managed and provide recommendations for improvements that could occur in the future. 6. Illustrative Plan The 2013 Illustrative Plan is a refinement of the 2012 Illustrative Plan; it depicts existing improvements and at a general level describes improvements that may occur in the future. 7. Park Management This chapter provides a brief summary of the various management and operational aspects of the Park that are managed by the Town of Vail. 8. Appendix Documents relative to the history of the Park and previous park planning efforts are provided in a separate document, the 2013 Ford Park Master Plan Supplemental Appendix. 11/5/2013 2013 Gerald R. Ford Park Master Plan Page 5 Chapter 2 - SITE ASSESSMENT/EXISTING CONDITIONS Located immediately east of Vail Village, the proximity of Ford Park to Vail Village and the convenient access it affords residents and guests is one of the Park’s most significant attributes. This is no coincidence as the 1974 Vail Plan documented how the location of Ford Park was a key factor in it being purchased for a community park and in defining the initial vision for the Park to be a major center of cultural and recreational activity for the community. “all properties of significant size within the Town limits were researched and the recommendation made that the Anholtz property, adjacent to development at the east end of the Village, was the only site satisfying the recreational uses anticipated. Selection criteria included such factors as ease of walking distance from the Village, adequate space within a single parcel for large, meadow-like turf areas, proximity to the Frontage Road for simple and direct access by autos or buses, natural beauty such as the Gore Creek provides, and directness of connection to major bicycle and pedestrian trails.” The Vail Plan, 1974 When purchased, the original Anholtz property was +/-38 acres. Today, Ford Park is approximately 47.1 acres. The four areas of the Park and their acreages are depicted below: Ford Park, 2013 In January of 1977, Resolution No. 1, Series of 1977, was passed re-naming the Anholtz Ranch to the Gerald R. Ford Park. A copy of this resolution is included in the 2013 Ford Park Master Plan Supplemental Appendix. 11/5/2013 2013 Gerald R. Ford Park Master Plan Page 6 Existing Conditions In the past forty years many improvements have been made to Ford Park. Foremost among these are athletic fields, the Gerald R. Ford Amphitheater, the Betty Ford Alpine Garden, a children’s playground, the Vail Nature Center, the Vail Tennis Center and parking and transit facilities. Infrastructure necessary to serve the Park is largely in place and vehicle and pedestrian access to and within the Park has been established. With the exception of the Gore Creek Corridor, the majority of the Park has been improved with buildings, facilities or other related site improvements. Access and circulation is a key factor in how the Park functions. On-site parking is provided, but in keeping with the original concept for the Park the amount of parking is limited to /-200 spaces along the Frontage Road and +/-65 spaces at the Soccer Field. Parking for major Park events is provided in the Town’s parking structures. Access from these structures to the Park is provided by pedestrian corridors and the Town’s transit system. Pedestrian access is provided via the Gore Creek Trail, a sidewalk along the South Frontage Road and by two bridges in the Golden Peak neighborhood. The Park’s main transit stop is located on the South Frontage Road with additional stops on Vail Valley Drive. These stops are served by the in-town shuttle and by dedicated express bus service during special events. Site Characteristics and Park Design Physical characteristics of the land and the relationship of the Park to surrounding uses and facilities influenced the earliest design concepts for the Park. Significant influences in the early design of the Park include the South Frontage Road (that establishes the north boundary of the Park), Gore Creek and adjoining wetland and riparian habitat (that run the entire length of the Park), site topography, vegetation and views. Topography of the main portion of the park between the Frontage Road and Gore Creek includes a prominent and well-defined grade change that creates an “upper bench” and “lower bench”. Over time this grade change, created in large part by grading from the construction of Interstate 70, became a point of demarcation for the predominantly active recreation uses on the Upper Bench and the cultural and passive recreation uses on the Lower Bench. Much of Ford Park was initially developed without the benefit of a detailed design or development plan. The 1974 Vail Plan did, however, set the stage for the future of the Park by defining a number of basic design parameters for how the Park could be 11/5/2013 2013 Gerald R. Ford Park Master Plan Page 7 developed. There are many examples of how these basic design parameters and existing site characteristics directly influenced the design and development of the Park. Parking and Transit These facilities were located on flat terrain immediately adjacent to the South Frontage Road and on the perimeter of the Park. This location minimizes the impacts of vehicles on other areas of the Park. Athletic Fields Fields were located on what at that time was the Park’s broadest expanse of relatively flat terrain. Not only did the fields “fit” on this portion of the Park, the flat terrain minimized the need for site grading and associated site disturbance. The fields also provide a buffer between highway noise and other quieter areas of the Park. The Amphitheater The Amphitheater essentially straddles the grade transition between the Upper and Lower Bench. This location allowed the Amphitheater to utilize sloping terrain to create terraced seating areas within the Amphitheater. This location also affords stunning views to the Gore Range. Nature Center The Nature Center is located within the relatively undeveloped Gore Creek Corridor. The natural character of the creek corridor provides a fitting location for the environmental education programs offered by the Nature Center. The 1985 Ford Park Master Plan spoke eloquently about the philosophy of good park design and the role site conditions and characteristics should play in the design process. “Compatibility of the park development within the environment is the most significant aspect of the master plan. The existing landscape is an integral part of each plan and not merely a backdrop against which the plans are staged. This is essentially necessary with parklands, for there we expect the landscape to be stable, pleasant and above all, functional. Accordingly, the planning and design process was founded on a sound understanding of the features and dynamics of the park site environment. Just as a tapestry is woven from many threads of different colors, textures and strengths, so the landscape is composed of a variety of components such as 11/5/2013 2013 Gerald R. Ford Park Master Plan Page 8 slopes, soils, plant communities and aquatic features. Each of these must be identified and described, but more than that, the role of each must be understood as a dynamic entity so that limitations and opportunities can be properly understood. This involves the translation of forms, such as slopes and soil type, into processes, such as runoff and soil leeching, and the definition of critical inter- relationships among them.” 1985 Ford Park Master Plan Integrating improvements with the landscape in order to create a pleasant and functional park should be the goal of any park design. While developed without the benefit of a comprehensive, detailed design plan, the major elements of the Park have been located and designed in a manner that is very responsive to site conditions and other influences. Ford Park today reflects many elements of the original vision for the Park as outlined in the 1974 Vail Plan and as further defined by the 1985 Ford Park Master Plan. 11/5/2013 2013 Gerald R. Ford Park Master Plan Page 9 Chapter 3 - HISTORY OF FORD PARK and PREVIOUS PLANNING EFFORTS During the past forty years the Town of Vail has completed four major planning efforts for Ford Park. This chapter summarizes the purpose, process and outcome for each of these planning efforts and provides information on the history and development of Ford Park. Ordinance No. 6, Series of 1973 (a copy of which is included in the 2013 Ford Park Master Plan Supplemental Appendix), authorized the purchase (by condemnation) of the property known as the Antholz Ranch. At that time the 38-acre park site represented the last remaining parcel of undeveloped land central to use by all residents and visitors of the Vail community. The ordinance listed a variety of possible uses for the property including the following: • for park and greenbelt purposes, • to preserve the natural and physical character of the area to be condemned, • for bicycle, equestrian and hiking trails, • for children’s playground, • for performing arts and civic center, • for a ski lift and related facilities, • for picnic areas, • for recreational facilities such as tennis courts, swimming pools, gymnasium, ice skating rink, • for theater and assembly halls, convention center, public schools, • for possible exchange or trade of condemned land, or a portion thereof, with other property which may exactly meet the needs of the town, and • to construct and maintain water works, transportation systems, and other public utilities relating to public health, safety, and welfare. The four major planning efforts for Ford Park include: The Vail Plan, 1974 The Vail Plan was completed in August of 1973 and adopted in 1974 (a copy of this plan is found in the 2013 Ford Park Master Plan Supplemental Appendix). In the early ‘70’s Vail pressures from growth and development were radically changing the character of Vail and the primary purpose of the Vail Plan was to help the town respond to growth pressures with the goal of “creating a recreationally-based community of individuality, beauty and pleasure that can be unique in the United States.” The plan included a chapter on the town recreation system. The Antholz Ranch property was 11/5/2013 2013 Gerald R. Ford Park Master Plan Page 10 mentioned as “the only site capable of satisfying the anticipated recreational needs of the community”. The Vail Plan’s vision for the Antholz Ranch was to create a “major community park- cultural center.” A wide range of potential uses for the park were identified: • a place for showing and creating art, crafts, etc., • an indoor theater and an 800 seat outdoor amphitheater, • meeting rooms and community workshops, • wide outdoor terraces and natural landscapes • indoor ice arena, • tennis and handball courts • children’s play facilities and space for family activities, • headquarters for the Annual Vail Symposium and local television, • a possible location for an ecologium (nature center), and • a grammar school. As a balance to this extensive program of uses and facilities for the Park, the Vail Plan contemplated the preservation of the Gore Creek corridor as a passive, “quiet place” to enjoy the natural beauty of the site. The plan called for 200 surface parking spaces to meet the daily parking needs of the park. Parking for major events was planned to be provided in the Vail Transportation Center with town transit and various trails and bikeways providing alternative means to access the Park. The Vail Plan also depicted a potential road connection at the east end of the park that would link the Frontage Road with Vail Valley Drive. While the Vail Plan did not include a detailed design plan for the Park, the conceptual site plan below provided a vision for how the Park could be developed. A number of existing park improvements reflect some of the basic concepts from the 1974 Plan. 11/5/2013 2013 Gerald R. Ford Park Master Plan Page 11 Conceptual Plan for Ford Park, Vail Plan, 1974 Gerald R. Ford Park and Donovan Park Master Plan, 1985 In August of 1985 the Gerald R. Ford Park and Donovan Park Master Plan Development Final Report was adopted by the Town Council (a copy of this plan and Resolution No. 19, Series of 1985 is found in the 2013 Ford Park Master Plan Supplemental Appendix). When the 1985 planning process was initiated, improvements in the Park were limited to athletic fields, tennis courts and parking. A foundation for an amphitheater was in place but this project was not yet completed. At that time the very eastern end of the Park along the Frontage Road was utilized as a snow-dump. The purpose of the 1985 plan was to prepare a more detailed plan for the future development of the park and to establish guidelines for the implementation of park improvements. The master planning process included a Recreation Needs Analysis Survey and extensive community input via workshops and community meetings. The outcome of these efforts was an indication of the type and extent of improvements the community wanted to see in the Park. Alternative site plans were considered and a final, preferred plan was selected. This final plan included a swimming pool complex, “neighborhood park improvements” (on the Lower Bench), a pond/skating rink (on the Lower Bench), and the realignment of the eastern softball field. Development of the neighborhood park improvements on the lower bench were completed in 1988 and 11/5/2013 2013 Gerald R. Ford Park Master Plan Page 12 included restrooms, playground area, open turf area, picnic facilities, and the west access road. The first major structure to be constructed in the Park, the Gerald R. Ford Amphitheater, was completed in July of 1987 and shortly thereafter a Parking and Transit Study for the Amphitheater was completed. This study made five recommendations: 1. the Village Structure should be considered the major parking facility for Ford Park (with improvements to the signs, sidewalks, and bus service being necessary); 2. extend shuttle bus service to the soccer field; 3. disallow Frontage Road parking; 4. construct a vehicle turn-around and passenger unloading area at Ford Park; and 5. do not schedule concurrent events in the Park. These recommendations validated many of the recommendations for parking and transit outlined in the 1974 Vail Plan. Ford Park Master Plan, 1985 The 1985 Plan identified a location for an alpine garden and in 1989 the first phase of the Betty Ford Alpine Garden was completed. Since that time a number of expansions to the gardens have been completed, including the Perennial Garden, the Meditation Garden, and the Alpine Rock Garden. 11/5/2013 2013 Gerald R. Ford Park Master Plan Page 13 Following approval of the 1985 Master Plan the following steps were taken regarding the planning of Ford Park: Resolution No. 27, Series of 1987, was passed on November 3, 1987. This resolution designated the seven acres around the Nature Center as an area to be preserved as an example of the Gore Valley’s natural history. Vehicular traffic was to be restricted and certain policies and procedures for preservation and maintenance of the grounds and facilities were established by the resolution. (a copy of resolution No. 27, Series of 1987, is included in the 2013 Ford Park Master Plan Supplemental Appendix. In December of 1988, the Vail Metropolitan Recreation District (Now the Vail Recreation District) and the Town of Vail, requested an amendment to the 1985 Ford Park Master Plan. The two phase amendment was adopted by Council as Resolution No. 44, Series of 1988. A copy of the resolution is included in the 2013 Ford Park Master Plan Supplemental Appendix. Phase one of the amendment was to allow the construction of four additional tennis courts. Phase two of the amendment changed the proposed location of an aquatic facility to the eastern softball field. Funding of the aquatic facility was rejected by voters in a special election on February 6, 1989. Vail Town Council was presented with a petition to delete all reference to an aquatics center from the Ford Park Master Plan in April of 1990. No record of Council action on the petition was found. While the tennis center building is not mentioned in the Master plan amendment, the VRD did receive a Conditional Use Permit for the project on May 8, 1990. The Vail Village Master Plan, adopted in 1990, addresses Ford Park as a specific study area. This plan acknowledged the use of the Park to accommodate overflow skier and local parking needs. It recommended that the Park be studied further as a site for additional skier parking to serve expansion of the eastern side of Vail Mountain. Action Step #5 under Goal #5 states: Study the feasibility of an underground (recreation fields would remain) parking structure in Ford Park. The Parking and Circulation Plan (an element of the Vail Village Master Plan), identified the western portion of the upper bench for potential parking beneath the Park, and called for separated bike/pedestrian ways along the South Frontage Road and Vail Valley Drive. The Vail Transportation Master Plan, completed in 1993, states that the existing Ford Park Parking area (at the east end of the Park) should be considered for a possible 2-level parking facility with the second level below existing grade. Ford 11/5/2013 2013 Gerald R. Ford Park Master Plan Page 14 Park and the athletic field parking area are also listed as two possible sites for over-sized vehicles if the lot east of the Lionshead Structure becomes developed. Ford Park Management Plan, 1997 The planning process that resulted in the 1997 Ford Park Management Plan process was initiated in June of 1995 in response to several development proposals which had been formally and informally discussed for the Park. These development proposals included an Educational Center for the Betty Ford Alpine Garden, a cultural/performing arts center, expansion of the tennis facility, athletic field fencing, and a community parking structure. This planning process was also seen as a means for addressing park management issues such as parking deficiencies, Frontage Road access, pedestrian access and circulation, access for the elderly and mobility impaired, utilization of the lower bench, conflicts between uses within the Park, conflicts with adjacent property owners, and the delineation of financial responsibilities. At the time the project was authorized the Town Council expressed concern that a new master plan for Ford Park could result in an excessive amount of new development. In response, staff noted the intention of the project was to create a management plan as a means to adequately and consistently evaluate development proposals, with the goal of limiting development and protecting the character of the Park. Park leaseholders, two neighborhood representatives and town staff served as the Stakeholder Group for the planning process and a third party facilitator was retained to coordinate this effort. The Stakeholder Group developed alternative design solutions addressing parking, vehicular access, Frontage Road improvements, additional sports facilities and management policies. These plans were presented to the public in an open house at the Gerald R. Ford Amphitheater in June of 1996. The open house presentation was a turning point in the process of developing the Management Plan. Several residents were alarmed by the alternatives included in the presentation and initiated a grass-roots movement to place a referendum on any future expansion/development within the Park. This strong public reaction, combined with a lack of closure within the Stakeholders Group, prompted the Town Council to revise the process to include more community involvement. Three Focus Group meetings and public input sessions were held throughout the fall of 1996. The results of the focus groups and public input sessions and a preliminary master plan framework were presented to the Planning and Environmental Commission and the Town Council in late 1996. The PEC and Town Council directed staff to proceed with drafting the management plan as an amendment to the 1985 Ford Park Master Plan 11/5/2013 2013 Gerald R. Ford Park Master Plan Page 15 based on the input received and presented. The management plan was adopted in April of 1997. Major elements of the plan were six goal statements along with objectives, policies and actions steps intended to define the future direction for the Park. The 1997 Plan also included an Illustrative Plan that identified a number of future improvements. Foremost among these was identifying a site next to the Soccer Field parking lot for an Educational Center for the Betty Ford Alpine Garden. Following approval of the 1997 Management Plan the following related actions were taken regarding the planning of Ford Park: Goal #4 of the Vail Village Plan Master Plan (as amended in 1998) addressed the preservation of “existing open space areas and expansion of green space opportunities.” An action step associated with this goal is to “explore the feasibility of expanding Ford Park to the west to Vail Valley Drive and/or Slifer Plaza along the Gore Creek stream tract to provide improved pedestrian and handicapped access to the Park.” The 2009 Vail Transportation Master Plan identified a wide range of roadway improvements designed to accommodate traffic levels anticipated to meet 2025 demands. One of these improvements contemplates a roundabout at the west end of Ford Park to “serve as a means of “u-turning” (eastbound to westbound) and to potentially serve a future parking structure.” 2012 Management Plan Update In 2012 the 1997 Ford Park Management Plan was updated to reflect numerous improvements proposed for the Park. Plans to improve the Park were initiated when Vail voters approved re-allocating a portion of the +/-$9,000,000 Convention Center Funds to Ford Park. The other stakeholders in the Park also participated in the funding of these improvements. The 2012 Update maintained the general direction for the Park as established by the 1997 Management Plan. With only a few exceptions, the 2012 Update suggested no significant changes to the uses, facilities and activities that currently take place in the Park. One exception was the 2012 Update included the development of an Education Center for the Betty Ford Alpine Garden along Gore Creek adjacent to the main entry to the Gardens. All of the existing major uses in the Park – athletic fields, passive recreation, the Gerald R. Ford Amphitheater, the Alpine Gardens and Tennis Center were to remain in place. The Update did not change any of the six major goal 11/5/2013 2013 Gerald R. Ford Park Master Plan Page 16 statements (or related objectives, policy statements and action steps) in the 1997 Management Plan. 2012 Ford Park Management Plan Update The most significant changes in the 2012 Update are found in the Illustrative Plan chapter of the Plan. The Illustrative Plan provided conceptual site plan diagrams and narrative explanations of improvements suggested for the Park. Many of these improvements were first identified in the 1997 Plan, others evolved out of discussions with the Town Council, stakeholders and the community during the winter of 2012. Many of these improvements were initiated in 2012 and 2013. Foremost among them were the major re-modeling of the Gerald R. Ford Amphitheater, re-construction of East Betty Ford Way, improvements to the parking and transit area, expansion and re- configuration of the athletic fields and new concession and storage buildings associated with the fields. A copy of the 2012 Management Plan Update is found in the 2013 Ford Park Master Plan Supplemental Appendix 11/5/2013 2013 Gerald R. Ford Park Master Plan Page 17 Time Line of Ford Park Activities: April 1973 Condemnation of Anholtz Ranch, Ordinance 6, 1973 August 1973 Completion of Vail Plan January 1977 Anholtz Ranch named Gerald R. Ford Park, Resolution 1, 1977 August 1985 Completion of Ford/Donovan Park Master Plan, July 1987 Amphitheater construction completed August 1987 Alpine Demonstration Garden completed November 1987 Preservation of Nature Center, Resolution 27, 1987 December 1987 Vail Valley Foundation lease signed November 1988 Lower Bench improvements completed December 1988 Ford Park Master Plan amendment by VRD, Resolution 44, 1988 December 1988 Service agreement with VRD, Resolution 46, 1988 May 1989 Tennis Center receives Conditional Use Permit July 1989 Alpine Perennial Garden completed January 1990 Completion of Vail Village Master Plan February 1990 Aquatic Center rejected by voters in special election April 1990 Council petitioned to delete Aquatic Center from Master Plan May 1990 Tennis Center construction completed June 1991 Alpine Meditation Garden completed April 1993 Completion of Vail Transportation Master Plan December 1993 Vail Recreation District agreement renewed June 1994 Vail Alpine Garden Foundation license agreement signed. June 1995 Town begins Ford Park Management Plan October 1996 Council allows Vail Alpine Garden Foundation to proceed through process with Educational Center plans at Soccer Field parking lot April 1997 Ford Park Management Plan adopted 1999 Lease with Vail Valley Foundation renewed 2008 Lease with Vail Recreation District renewed 2009 Vail Transportation Plan Update completed November 2011 Voters approve use of Conference Center Funding for Ford Park Improvements May 2012 Completion of 2012 Update to Ford Park Management Plan 11/5/2013 2013 Gerald R. Ford Park Master Plan Page 18 Chapter 4 - GOALS, OBJECTIVES, POLICIES AND ACTION STEPS This plan includes six statements that convey the community’s goals for Ford Park. These goal statements provide broad direction on the preservation of the Park, how the Park should be used, vehicles, pedestrian circulation, coordination between park users and financial considerations relative to operations and capital improvements. Each goal statement includes a series of objectives, policies and action steps. Collectively these statements reflect input from the Town Council, the community and leaseholders during the 2013 master plan update process. These statements will be used to provide guidance in decision-making on the management and use of the Park. The goals, objectives and policies of this Plan will be considered during the review process for any new development, changes or improvements proposed for the Park. Only those proposals deemed to be in compliance with these statements (and other applicable elements of this Plan) will gain approvals. Project proposals deemed to not comply with these statements and other applicable elements of this Plan will be denied. This chapter includes thirty-six action steps. In some cases action steps involve a single, defined task intended to implement an objective or policy statement. An example of this would be initiating refinements to the park design guidelines specific to Ford Park. Other action steps involve on-going tasks. An example would be the coordination and management of events in the Park. The Community Development Department, with participation from the Public Works Department, will prioritize action steps and present recommendations annually to the Planning and Environmental Commission regarding that year’s work program for implementing action steps. The Planning and Environmental Commission will provide a recommendation that will be forwarded to the Town Council who will make final decisions on the work program. 11/5/2013 2013 Gerald R. Ford Park Master Plan Page 19 Goal #1: Protect the natural environment along the Gore Creek corridor and ensure that any new use or building within the Park does not adversely affect the character and quality of the Park or the overall experience of park users. Objective 1.1: Limit uses and future development to that which is consistent with these goals, objectives and policies and is consistent with the Ford Park Sub-Areas and Illustrative Plan. Policy Statement 1: Maintain the variety of uses and facilities currently located within the Park. Policy Statement 2: Proposals for new (or changes to existing) facilities or uses that would displace existing public uses will not be permitted unless there is either a compelling public interest or adequate alternative facilities can be provided. Objective 1.1 Action Steps: Action Step 1.1.1: Draft a new ordinance to exclude those uses listed in Ordinance No.6, Series of 1973, now considered to be inappropriate, and to redefine the allowable uses within Ford Park. The following uses that are allowed and prohibited for Ford Park shall take precedence over Section 12-9C-2 of the Vail Town Code concerning the General Use Zone District: Allowed Uses Park and greenbelt Bicycle and hiking trails Children’s playground Active recreation Passive recreation Outdoor amphitheater Botanical gardens Environmental, educational, and historical centers Picnic areas Recreation and athletic facilities Public utility easements Parking (surface parking/structured parking) Administrative offices for the operation of uses occurring within the Park Public Art Display 11/5/2013 2013 Gerald R. Ford Park Master Plan Page 20 Concerts and Special Events Venues Prohibited uses Ski lift and related facilities Civic center, convention/conference center, public schools, gymnasium, and assembly hall Equestrian trails Type III and IV employee housing Action Step 1.1.2: Review legal descriptions of existing lease areas for the Vail Recreation District, the Vail Valley Foundation and the Betty Ford Alpine Garden and modify, as deemed necessary, so legal descriptions correspond with existing and proposed improvements and uses. Objective 1.2: Maintain all facilities and uses in the Park at a high level of quality and establish appropriate review procedures, review criteria and design standards for evaluating any new development proposals or other proposed changes to Park are clearly established. Policy Statement 1: Any proposed development or change to Park facilities or uses shall conform to the 2013 Ford Park Master Plan, including but not limited to: • Goals, Objectives and Policy Statements, • Sub-Area Plans, and • Illustrative Plan. Policy Statement 2: Any new development or change to existing Park facilities shall be reviewed for compliance with Section 12-11-6 Park Design Guidelines of the Town of Vail Municipal Code, as well as other applicable Town regulations. Policy Statement 3: Any proposed development or change to Park facilities or uses shall provide a needed environmental, recreational, educational, cultural or social benefit to the community. Policy Statement 4: Maintain and operate existing facilities, uses and functions within the Park at a high standard of quality reflective of the Vail Brand. 11/5/2013 2013 Gerald R. Ford Park Master Plan Page 21 Objective 1.2 Action Steps: Action Step 1.2.1: With participation of all Park stakeholders, Town staff to prepare standards which outlines expectations regarding the appearance, maintenance, and operation of facilities within the Park. Action Step 1.2.2: Evaluate the park design guidelines in Section 11-12-6 of the Vail Town Code and modify as necessary to address design considerations specific to Ford Park. Objective 1.3: Preserve and protect the environmentally sensitive areas along the Gore Creek Corridor. Policy Statement 1: Uses and improvements within the Gore Creek Corridor shall be limited to only those prescribed in the Gore Creek Preservation Sub- area. Policy Statement 2: No new buildings should be permitted within the Gore Creek Preservation Sub-area. Policy Statement 3: Any new improvements within the Gore Creek Corridor shall respect the 100-year floodplain and minimize impacts to wetland or riparian habitats. Objective 1.3 Action Steps: Action Step 1.3.1: Evaluate the merits of strengthening preservation controls within the Gore Creek Preservation Sub-area via a conservation easement or the Natural Area Preservation Zone District “Open Space” designation. Action Step 1.3.2: Inventory existing conditions of the creek bank and vegetation within the Gore Creek corridor, initiate programs to stabilize or restore these areas as may be necessary. Objective 1.4: Utilize Ford Park as a showcase for environmental sensitivity and sustainability. Policy Statement 1: Encourage all lease holders and events at the Park to implement comprehensive recycling programs. 11/5/2013 2013 Gerald R. Ford Park Master Plan Page 22 Policy Statement 2: Sustainable design and environmentally “friendly” materials and construction methods be utilized on all new development within the Park. Policy Statement 3: Maintain, protect and enhance the environmental character of natural open space areas. Policy Statement 4: New improvements within the Park and the ongoing management of the Park should be done using sound environmentally sensitive practices. Objective 1.5: Limit the number and scale of buildings and structures within the Park to no more than necessary to meet the needs of park operations and to provide appropriate services and facilities to park users. Policy Statement 1: As an alternative to new buildings, encourage shared or joint-use buildings and/or facilities among Park lease-holders. Policy Statement 2: The design of new buildings or structures shall be integrated with the land with a subtle, understated, low-profile in appearance so as to not dominate the Park’s landscape; “iconic” architecture or building designs that may be visually distracting are not appropriate. Policy Statement 3: Park stakeholders may have administrative office space within the Park, provided that such space is limited in size to no more than what is necessary only for the management and operation of facilities and uses located within the Park. 11/5/2013 2013 Gerald R. Ford Park Master Plan Page 23 Goal #2: Provide open space, facilities, and programs within Ford Park to meet the passive and active recreational, educational, social and cultural needs of residents and guests of Vail. Objective 2.1: Provide open space areas within the Park for the passive enjoyment of nature and to reinforce the Park’s connection to the natural environment. Policy Statement 1: Maintain the Gore Creek Preservation Sub-area for the “quiet enjoyment of nature”, and limit uses and activities within this area. Policy Statement 2: The primary use of the open turf area within the Lower Commons Sub-Area should be to provide a place for un-programed and informal passive recreation. The use of this area for special events should be limited in frequency and scope in order to minimize impacts on the primary use of this area. Objective 2.1 Action Steps: Action Step 2.1.1: Establish management and operational policies for special events within the open turf area of the Lower Commons Sub-area. Action Step 2.1.2: Identify key viewsheds from strategic locations within the Park and as may be necessary, establish designated view corridors to ensure the protection of these viewsheds. Objective 2.2: Utilize Ford Park to meet the community’s needs for active recreation and formal team sport activities. Policy Statement 1: The Active Recreation and Soccer Field Sub-Areas shall be managed first and foremost to provide facilities for active recreation and team sports. Policy Statement 2: Landscape berms and buffers around active recreation areas should be maintained and enhanced to mitigate potential impacts of noise and activity on other sub-areas of the Park. 11/5/2013 2013 Gerald R. Ford Park Master Plan Page 24 Objective 2.3: Maintain, and enhance where appropriate, the role of the Park in providing facilities for the enjoyment and exploration of the arts, music, dance, education and other cultural pursuits. Policy Statement 1: Maintain the Ford Amphitheater as the primary summer- time performing arts facility in the Town of Vail. Policy Statement 2: Support Art in Public Places in their efforts to continue public art programs (i.e. interactive events, projects, art installations, educational activities, etc.) within the Creekside area of the Lower Commons Sub-area (and other areas of the Park as may be deemed appropriate). Policy Statement 3: Support the educational programs provided at the Nature Center and the programs provided by the Betty Ford Alpine Garden. Objective 2.3 Action Steps: Action Step 2.3.1: Work with the Vail Valley Foundation on their efforts to create a new “public plaza” at the entry to the Gerald R. Ford Amphitheater. Action Step 2.3.2: Work with the Betty Ford Alpine Garden Foundation on their proposal to create an educational and visitor center within the Park. Action Step 2.3.3: Promote and support the use of the Nature Center and surrounding area as a center for environmental education programs. Action Step 2.3.4: In conjunction with the Vail Valley Foundation, evaluate the feasibility of winterizing the Amphitheater to allow for use of the venue during winter months. Objective 2.4: Enhance the use of the Historic School House and preserve the historic integrity of the building. Policy Statement 1: Maintain public access to the School House and continue the utilization of the building in accordance with the terms of the lease with the Betty Ford Alpine Gardens. 11/5/2013 2013 Gerald R. Ford Park Master Plan Page 25 Objective 2.4 Action Steps: Action Step 2.4.1: Evaluate alternative uses for the School House that will maintain public access and potentially involve the display of historic photos and artifacts or other activities in keeping with the historic nature of the building. Action Step 2.4.2: Complete an architectural assessment of the School House and establish a plan to protect and enhance the historic character of the building. Objective 2.5: Enhance and restore the Nature Center building and the landscape surrounding the building. Policy Statement 1: Limit vehicular access to only those vehicles necessary for the operation of the building and educational programs. Policy Statement 2: Uses proximate to the Nature Center should be limited and shall be consistent with the Gore Creek Preservation Sub-Area. Policy Statement 3: Restore the architectural integrity of the Nature Center building. Objective 2.5 Action Steps: Action Step 2.5.1: Work with the Vail Recreation District to implement measures for controlling vehicular access to the Nature Center building. Action Step 2.5.2: Complete an architectural inventory of the Nature Center building to define steps that could be taken to restore the historic character of the building. Action Step 2.5.3: Reduce the parking areas around the Nature Center building by reclaiming these areas to a natural landscape condition. 11/5/2013 2013 Gerald R. Ford Park Master Plan Page 26 Goal #3: Reduce vehicular intrusions into the interior of the Park and minimize to the greatest extent feasible the impact of vehicular activity on users of the Park, particularly on the passive use areas of the Lower Bench and along pedestrian walkways. Objective 3.1: Reduce the presence and frequency of vehicular trips into the Lower Bench (the Lower Commons, Gardens, Amphitheater and the Gore Creek Preservation Sub-Areas) of the Park. Policy Statement 1: Proposals for any new facility or use or the expansion of any existing facility or use in the Lower Bench shall not generate an unnecessary or appreciable increase in vehicular activity in the Lower Bench area of the Park. Policy Statement 2: Uses in the Lower Bench shall operate in a manner that limits vehicular traffic to the greatest extent possible. Vehicular access to the Lower Bench of the Park should be limited to: maintenance; delivery of goods or materials too large or too heavy to be carried by non-motorized means; access for people with limited mobility; special transportation; and emergency services. Policy Statement 3: Require all delivery vehicles to utilize East Betty Ford Way to enter and exit the Lower Bench. Due to difficulties in maneuvering, large trucks (semi’s) shall access the Lower Bench via East Betty Ford Way and may exit via West Betty Ford Way. Policy Statement 4: Passenger vehicle access to the Alpine Gardens, the Amphitheater, AIPP programs or other uses in the Lower Bench shall not be permitted other than vehicles used to provide access for people with limited mobility or to deliver goods or materials too heavy to be carried by non-motorized means. Objective 3.1 Action Steps: Action Step 3.1.1: Establish a system (i.e. signage, control gates, electronic controls) for managing truck movements proximate to the Amphitheater loading dock and for coordinating truck use of East Betty Ford Way. 11/5/2013 2013 Gerald R. Ford Park Master Plan Page 27 Action Step 3.1.2: Coordinate delivery schedules to reduce the frequency of delivery and service vehicles into the Lower Bench during peak use time periods. Action Step 3.1.3: Require stakeholders to utilize on-site storage facilities to reduce and control the frequency of delivery and service vehicles into the Park. Action Step 3.1.4: Improve traffic gate operations and restrictions on both the east and west ends of Betty Ford Way to eliminate unnecessary and unauthorized vehicular intrusions into the Park. Consider closing the western access point of Betty Ford Way to all vehicles except trucks too large to utilize East Betty Ford Way (for exiting the Park). Objective 3.2: Utilize the Parking/Transit Sub-area as the primary means for satisfying the Park’s parking and transit needs. Policy Statement 1: All stakeholders are required to adhere to the Parking and Transit Management Plan. Policy Statement 2: There shall be a “no-net loss” of the +/-200 parking spaces within the Parking/Transit Sub-Area and the +/-65 spaces at the Soccer Field Sub-area. Any net loss of parking spaces shall only be considered when off-set by a demonstrated improvement or enhancement of public transit use or alternate means of transportation to the Park. Policy Statement 3: Provide parking for daily park-use within the Parking/Transit Sub-Area and utilize the Vail Village Parking Structure to satisfy peak parking demands of the Park. Policy Statement 4: Maintain a central trash/dumpster facility within the Parking/Transit Sub-area and mandate all Park leaseholders use the central facility. Objective 3.2 Action Steps: Action Step 3.2.1: Town Staff, with coordination from Park stakeholders, shall prepare a Parking and Transit Management Plan, to include, but not be limited to the use and access of parking lots, fee structures, transit operations, etc. 11/5/2013 2013 Gerald R. Ford Park Master Plan Page 28 Action Step 3.2.2: As demand warrants, continue operation of the In-Town bus route beyond Golden Peak to provide service along Vail Valley Drive. Action Step 3.2.3: Implement an improved wayfinding sign program directing pedestrians from the Village Parking Structure and Slifer Square in Vail Village. 11/5/2013 2013 Gerald R. Ford Park Master Plan Page 29 Goal #4: Provide a safe, enjoyable and efficient pedestrian circulation system within Ford Park and between Ford Park and Vail Village. Objective 4.1: Provide clear and effective directional and informational signs to and within Ford Park. Objective 4.1 Action Steps: Action Step 4.1.1: Develop a comprehensive sign plan to direct Ford Park visitors from Vail Village and from each level of the Village Parking Structure to destinations within Ford Park. Objective 4.2: Encourage and promote park users to access the Park via pedestrian routes from Vail Village and the Vail Transportation Center. Policy Statement 1: The five existing pedestrian access points to the Park from Vail Village and Golden Peak should be maintained and enhanced to maximize their effectiveness in providing access to the Park. Policy Statement 1: Encourage leaseholders in Ford Park to utilize their marketing efforts to promote walking, biking and the use of Town buses as an alternative to driving to the Park. Objective 4.2 Action Steps: Action Step 4.2.1: Implement enhancements to the Gore Creek Trail that will improve safety, grading, surfacing, and lighting. Action Step 4.2.2: Evaluate opportunities for additional seating areas, public art and other features to enhance the walking experience along the Vail Village Connector (within the Gore Creek Sub-area) and where appropriate provide rest/sitting areas along all pedestrian routes to the Park. Action Step 4.2.3: Establish gateways or portals (signage, monuments, landscape elements, etc.) at the main entries to the Park (Frontage Road, Gore Creek Trail, Manor Vail, Slifer Plaza, Vail Valley Drive and the Parking/Transit Sub-area). 11/5/2013 2013 Gerald R. Ford Park Master Plan Page 30 Objective 4.3: Improve internal pedestrian circulation within Ford Park. Policy Statement 1: New developments or other improvements in the Park shall not diminish the quality of the pedestrian circulation system and when appropriate shall include provisions to improve pedestrian circulation. Policy Statement 2: Existing ADA routes should be enhanced and where feasible new ADA access within the Park should be established. Objective 4.3 Action Steps: Action Step 4.3.1: Upgrade the portion of Betty Ford Way within the Lower Commons Sub-area to create a high quality pedestrian corridor with improved surface materials, lighting, seating and landscaping. 11/5/2013 2013 Gerald R. Ford Park Master Plan Page 31 Goal #5: Maintain compatible relationships between all venues and all uses within Ford Park. Objective 5.1: Manage the carrying capacity of the Park by scheduling events to prevent overlapping or simultaneous events that exceed the availability of community parking or other park infrastructure. Policy Statement 1: The Town of Vail through its designee shall coordinate with leaseholders an annual schedule for events and uses at all Ford Park venues. Policy Statement 2: No one event or type of use will be allowed to dominate the usage of the Park. Policy Statement 3: The Park is a Town of Vail community facility and in the case of conflicting uses, functions that best serve the interests of the community will have the highest priority. In all cases, final decisions regarding the use of the Park shall rest with the Town of Vail. Policy Statement 4: The day-to-day management and coordination of activities in the Park will be assigned to the Town of Vail. The Town of Vail, through its designee, will coordinate as necessary with representation from the Vail Valley Foundation, the Betty Ford Alpine Garden and the Vail Recreation District. Objective 5.1 Action Steps: Action Step 5.1.1: Expand the master schedule kept by the Town Clerk to include all venues within the Park. Action Step 5.1.2: Hold preseason event/activity coordination meetings with all affected stakeholders. Action Step 5.1.3: Hold semiannual (or as deemed necessary) coordination and input meetings with the Town of Vail, leaseholder representatives, and neighborhood and adjacent property owner representatives. Objective 5.2: Provide sufficient separation, berms and landscape buffers between facilities and uses. 11/5/2013 2013 Gerald R. Ford Park Master Plan Page 32 Policy Statement 1: The adequacy of berms and landscape buffers between different facilities and uses shall be considered when evaluating proposed changes to the Park. The type and extent of buffers to be provided shall be determined based on the nature of the use, the site design of the proposed facilities or uses, and the design parameters outlined in the Ford Park Sub-Areas and the Illustrative Plan. Policy Statement 2: Maintain and where necessary improve existing berms and landscaping between facilities and uses. Objective 5.2 Action Steps: Action Step 5.2.1: Enhance existing landscape buffers between tennis courts adjacent to the Active Recreation Sub-area and the Parking/Transit Sub-area and evaluate the need to enhance landscape buffers between other uses throughout the Park. Objective 5.3: To foster a spirit of cooperation between all leaseholders within the Park regarding their use of the Park and how to collectively use and manage the Park for the benefit of all. Policy Statement 1: Encourage the shared use of buildings and facilities. Policy Statement 2: Decisions regarding proposals for new buildings or improvements are to be made in the best interest of the Park and the Vail community, not just in the interest of the leaseholder. 11/5/2013 2013 Gerald R. Ford Park Master Plan Page 33 Goal #6: Delineate financial responsibilities among Ford Park leaseholders and the Town of Vail for both on-going maintenance/operation and capital improvements. Objective 6.1: Equitably share the costs of park management and operations with Park lease-holders. Policy Statement 1: All Ford Park leaseholders shall participate in cost sharing with the Town of Vail for common operating costs at a level proportionate to the leaseholders benefit from or relationship to said operation or management cost. (or as may be outlined in current lease or license agreement). Management and operations cost may include but are not limited to, electrical for pedestrian path and parking lot lighting, trash removal, and parking lot and pedestrian path maintenance costs. Objective 6.1 Action Steps: Action Step 6.1.1: Town staff to complete an inventory of existing park operations and associated costs, and in conjunction with park leaseholders, quantify the level of benefit realized by each leaseholder from such operations. Action Step 6.1.2: Research current lease, license and use agreements to determine existing financial responsibilities of each lease holder. Action Step 6.1.3: With input from the Town Council, work with leaseholders to modify existing leases to correct any inequities in utility billing procedures and distribution systems, current utility use, and cost sharing relationships. Objective 6.2: Establish equitable cost sharing agreements for Park capital improvement costs. Policy Statement 1: Ford Park leaseholders desiring to make capital improvements within their respective lease areas shall be required to provide funding for those improvements and for any modifications outside of the lease area necessitated by such improvements. Policy Statement 2: Services, functions, and programs provided by Ford Park 11/5/2013 2013 Gerald R. Ford Park Master Plan Page 34 leaseholders bring visitors to the community who generate sales tax revenues which in turn contribute to the General Fund. Residents of the community which participate in those programs contribute to the Real Estate Transfer Tax through real estate transactions. Both of these funding sources can be utilized by the Town of Vail to pay for capital projects and improvements within Ford Park, reducing the need for contributions from the leaseholders. Objective 6.2 Action Steps: Action Step 6.2.1: Create and maintain a five year capital improvements program for Ford Park. Action Step 6.2.2: Establish the benefit/cost relationship for capital projects to determine appropriate cost sharing agreements. 11/5/2013 2013 Gerald R. Ford Park Master Plan Page 35 Chapter 5 - FORD PARK SUB-AREAS The topography of the old Anholtz Ranch is typical of a western Colorado riverfront ranch – a broad expanse of flat land adjacent to the river corridor and an upper terrace elevated above the river. In the early years of Ford Park these two distinct areas came to be referred to as the Upper Bench and Lower Bench. “The basic structure of Ford Park is comprised of two broad terraces, or benches as locally referred to, which step down the north side of the Gore Creek and is typical of mountain, valley and stream physiography.” 1985 Ford Park Master Plan Ford Park topography/1985 Early plans for Ford Park (the Vail Plan) anticipated recreation-oriented uses (and a number of buildings) on the Upper Bench with passive open space areas and an amphitheater on the Lower Bench. Initial development of the Park included athletic fields, tennis courts and parking facilities on the Upper Bench. Decisions on locating these uses on the Upper Bench were made based on the terrain (availability of flat land) and accessibility to the Frontage Road. Passive open space and the development of an amphitheater were initiated on the Lower Bench. These plans and the early development of the Park reinforced this Upper Bench/Lower Bench distinction. Over time the Upper Bench came to be regarded as recreation-oriented while the Lower Bench was regarded as being more oriented to cultural uses and passive open space. 11/5/2013 2013 Gerald R. Ford Park Master Plan Page 36 The characterization of athletic use on the Upper Bench and passive and cultural uses on the Lower Bench remains valid today, and the terms Upper Bench and Lower Bench provide a good, albeit generalized description of the Park. However, to discuss the future of Ford Park in terms of just the Upper and Lower Bench does not acknowledge the many subtleties and distinctions throughout the Park that need to be considered in this master planning process. It is for this reason that sub-areas are used to more clearly articulate the goals and objectives for specific areas of the Park. Sub-areas are intended to provide a forum for defining the unique areas of the Park, where improvements or changes may be acceptable and where improvements and changes may not be acceptable. The seven sub-areas described below were defined based primarily on the existing uses and site characteristics within the Park. In some cases, sub-areas define one single use. Examples of these include the Amphitheater and Alpine Gardens Sub-areas. In other cases sub-areas include a number of related uses. Examples of these are the Gore Creek Preservation and Lower Commons Sub-areas. In many cases the pedestrian corridors that link the sub-areas and facilitate the movement of people throughout the Park are used as boundaries between sub-areas. The sub-area boundaries were defined based on a variety of considerations. They should not be considered hard, inflexible parcel lines. It is reasonable to anticipate that when considering future improvements for the Park some latitude with the location of a sub-area boundary may be appropriate. Any consideration to modify a sub-area boundary shall be made in the context of the goals for the Park and for that particular sub-area. The use of sub-areas to better understand how the Park functions and to express how the Park may change in the future is not an attempt to divide the Park into parts. Rather, the sub-areas provide an effective means for discussing the unique areas of the Park in the context of the goals and objectives for the entire Park. With Ford Park the adage “the whole is greater than the sum of its parts” clearly applies. The diagram below depicts the seven sub-areas defined for the Park. The narrative that follows addresses the following considerations for each sub-area: • Existing uses and facilities, • The role the sub-area plays in the overall context of the Park, • The relationship of the sub-area to adjoining sub-areas, • Improvements or changes that may be appropriate at some point in the future, 11/5/2013 2013 Gerald R. Ford Park Master Plan Page 37 • Any parameters or other limitations relevant to the future uses and activities within the sub-area, and • Any other considerations. Sub-area discussions address the Park at a fairly broad, master planning level. More specific discussion of potential future improvements that may be appropriate for the Park is found in the Illustrative Plan Chapter of this Plan. 11/5/2013 2013 Gerald R. Ford Park Master Plan Page 38 11/5/2013 2013 Gerald R. Ford Park Master Plan Page 39 Parking/Transit Sub-area The Parking/Transit Sub-area provides on-site parking for the Park and includes a transit stop, a passenger car drop-off area and a central trash/storage facility. Strategically located along the South Frontage Road and on the periphery of other park facilities and uses, this sub-area plays a vital role in how the Park functions by separating parking and vehicles from other areas of the Park. The transit facility is a key component of the Park by facilitating direct bus service to the Town’s parking structures (which provide parking for peak demand days). This parking/transit concept had its origins in the original planning of the Park. “This major community park-cultural center will contain parking for more than 200 cars and will also be served directly by the Town bus system. Major parking will be accommodated in the transportation center.” Vail Plan, 1974 Since the mid-70’s the parking plan for Ford Park has been to provide daily use parking at the Park with parking for special events provided at the Town’s parking structures. This parking plan was validated by a parking and transportation study for the amphitheater completed in 1979. This parking plan remains valid today. Functional transit facilities along with pleasant, safe pedestrian corridors between the Park and the Village Parking Structure are key elements to ensure the on-going effectiveness of this parking plan. Prior to making improvements to the athletic fields in 2013 (to be completed in 2014) the Park had approximately 200 on-site parking spaces. The athletic field expansion displaced approximately 50 parking spaces at the west end of the parking lot. These 50 spaces were re-established by re-designing other portions of the parking lot, maintaining the approximately 200 on-site parking spaces. A “no net loss of parking” policy is in effect for the +/-200 on-site parking in this sub- area. Any proposed reduction to existing on-site parking spaces will only be considered in conjunction with concurrent improvements to alternative means of transportation to the Park. An example of this would be reducing the number of parking spaces in order to improve transit facilities. The parking lot was designed such that it can continue to be used for concerts and other special events. The parking lot also serves as a turn-around area used to manage local traffic when eastbound I-70 is closed. It is anticipated that both of these uses will continue. 11/5/2013 2013 Gerald R. Ford Park Master Plan Page 40 Future Improvements With parking lot and transit improvements scheduled to be completed in the fall of 2013 and spring of 2014, it is anticipated that the Parking/Transit Sub-area will adequately address the needs of the Park for the foreseeable future. Improvements that may be considered in the future include: • Design and installation of park entry features at the two pedestrian portals from the parking lot into the Park. • Installation of traffic control devices (gates or other means) at the east and west ends of Betty Ford W ay. The potential improvements listed above are also described in the Illustrative Plan section of this Plan. The idea of constructing structured parking below the existing surface parking lot has been discussed in the past. This could accomplish two objectives – increase the supply of on-site parking (parking that could also address other town needs) and allow for some alternative use on top of the structured parking. On a related note is the idea of developing parking below the tennis center and re-constructing the tennis center on the surface of the structure. While structured parking in either of these locations could create opportunities for new uses on these areas of the Park, costs would be significant. Based on studies completed in 2009-2010 the Town Council determined structured parking to not be feasible. If or when this idea is discussed in the future, an initial step would be to evaluate implications on the goals for the Park and if necessary initiate amendments to this Plan. 11/5/2013 2013 Gerald R. Ford Park Master Plan Page 41 Active Recreation Sub-area This sub-area is the focal point of active recreation, team sports, tournaments and other special events. The location of these uses is consistent with some of the earliest design direction established for the Park. It is expected that these uses will continue in order to meet the community’s needs for active recreation facilities. Significant plantings have created a landscape buffer between these active recreation uses and other surrounding uses. These buffers should be maintained and continually enhanced where necessary. Specific attention should be given to enhancing landscaping between the Frontage Road and the athletic fields. This improvement would provide a buffer between the Park and the road and also provide shade for spectators. Noise and other compatibility issues with use of the athletic fields and adjacent uses will need to continually be managed (refer to Goal 4 in Chapter 4 of this Plan). Future Improvements Improvements to the Active Recreation Sub-area initiated in 2012 (expected to be completed in 2014) were extensive and included expansion and re-organization of the athletic fields and construction of a new restroom/storage building and a new concession/restroom building. It is anticipated that these improvements will address the active recreation needs of the community for the foreseeable future. Potential improvements contemplated for this sub-area are: • Design and installation of park entry features at the west end of the Park along the Frontage Road and the two pedestrian portals from the parking lot. 11/5/2013 2013 Gerald R. Ford Park Master Plan Page 42 • Ongoing enhancement of the landscape buffer around the perimeter of the Sub- area. • The 2009 Town of Vail Transportation Plan contemplates a roundabout at the west end of Ford Park to “serve as a means of “u-turning” (eastbound to westbound) and to potentially provide access to a future below grade parking structure. No detailed design work on this improvement has been done, but conceptually this roundabout could be located just west of the athletic fields. The existing Tennis Center is located between the Parking/Transit Sub-area and other portions of the Park. East Betty Ford Way provides convenient and pleasant pedestrian access to the Lower Bench of the Park along the southern end of the Tennis Center. However, the tennis center presents constraints to establishing a convenient and graceful pedestrian entry between the parking/transit area and the rest of the Park. If or when the relocation of one or more tennis courts is considered, study should be given to how improved pedestrian flow and new uses could be established in this area. By way of example, the removal of the two courts adjacent to the Frontage Road and the Athletic Field concession building would not only allow for a much improved “arrival sequence” for pedestrians, but could also provide land for new facilities. The Tennis Center building has been in existence for over 25 years and the design of the building is inconsistent with the architectural character of buildings recently constructed in the Park. If or when this building is to be re-developed, consideration should be given to a design more consistent with the design objectives for the Park. In addition to the design of the building, consideration should also be given to the use of the building and the potential for shared use to accommodate other Park users. The possibility of locating an education center for the Betty Ford Alpine Gardens within Ford Park is discussed in the Alpine Garden Sub-area. The preferred location for this building is along West Betty Ford Way. If the West Betty Ford Way site is subsequently determined to not be a viable location, the Tennis Center site is a suitable alternative. The potential site for this building is proximate to or integrated with the Tennis Center building. Coordination and cooperation from the VRD will be necessary if this site is to be pursued. As with the parking lot area, the idea of constructing structured parking below the athletic fields has been discussed in the past. It is expected that if and when this idea is pursued that an initial step would be to evaluate implications to the overall goals for the Park and if necessary initiate amendments to the Ford Park Master Plan. 11/5/2013 2013 Gerald R. Ford Park Master Plan Page 43 Lower Commons Sub-area The Lower Commons Sub-area plays an important role in the Park by providing structure, or organization to the overall design of the Park. The area provides a transition zone between other uses in the Park and Betty Ford Way, which runs through the sub-area, and provides a delightful arrival experience for pedestrians entering the Park from the West. The Lower Commons Sub-area also provides some of the Park’s most important and popular facilities that collectively address a number of goals and objectives for the Park. Specifically, the Lower Commons Area provides places for recreational use, public art, the passive use and the quiet enjoyment of the Park. The sub-area also provides buffers between Park uses, a transition to the Gore Creek corridor and creates an important sense of openness within the Lower Bench. This sub-area should continue to be managed to provide the uses and park features listed above. There are no major changes contemplated to the three distinct, yet related uses that occur in this sub-area. These three uses are: Children’s Playground The playground is an immensely popular area of the Park. This use should continue. While refinements and/or upgrading of play structures and facilities within the playground may be made in the future, the basic size or “footprint” of the playground should remain unchanged. The restrooms at the playground provide facilities for the entire Lower Bench and there is a need to upgrade these facilities in the near future in order to meet the demands of park users. No other buildings are contemplated in the playground area. Open Turf Area Aside from natural open space areas along Gore Creek, the open turf area is the only area of the Park that is not programmed with organized uses and activities. It is important that this area remains open and available for informal use by patrons of the Park in the future. The area provides space for picnics, rest, informal games and other passive recreation use. The turf area also provides an important buffer, or transition from the more actively developed areas of the Park and the Gore Creek Corridor. Given this areas adjacency to Betty Ford Way, it is critical to limit vehicles in this area of the Park in order to prevent conflicts between park users and vehicles. With the exception of very minor encroachments from landscape improvements, lighting, seating and other similar features associated with improvements planned for Betty Ford Way, the open turf area should not be reduced in size and no buildings or structures should be permitted in this area. In the past the southern end of the open turf area has been used for events (weddings, parties, etc.) that have involved the 11/5/2013 2013 Gerald R. Ford Park Master Plan Page 44 placement of temporary tents and other features within the turf area. While these events may continue, the number and extent of such events should be limited and events that would monopolize the open turf area and prevent its use by other users of the Park should not be permitted. Any events in the open turf area should be managed in accordance with Park procedures, specifically to minimize the time temporary facilities are in place, minimize the number and extent of vehicles necessary to service the event, etc. Creekside Area The Creekside area is a narrow strip of land south of Betty Ford Way and north of Gore Creek. A few small structures (i.e. the “art shack, an open air picnic shelter) are located in this area. Arts in Public Places (AIPP) may pursue remodeling or enhancing the art shack at some point in the future. AIPP has placed permanent art installations in this area and also runs summer art programs in this part of the Park. Art programs may include activities such as interactive events, educational and participatory activities, and temporary art installations. The passive use and the limited number of permanent improvements within this area make it an excellent transition to the more natural, undisturbed Gore Creek Preservation Sub-area. 11/5/2013 2013 Gerald R. Ford Park Master Plan Page 45 The use and character of this area should remain unchanged. No new buildings should be permitted. New art installations may be appropriate, but if pursued, they should be done in a way that minimizes impacts to other surrounding uses and facilities and is sensitive to the natural landscape. Future Improvements Improvements contemplated for this Sub-area include: • Upgrading restroom facilities at the children’s playground. • Further enhance the buffer between the athletic fields and the children’s playground. • Additional art installations within the Gore Creek Corridor. • Upgrade to Betty Ford Way to include a slight widening of the walkway, decorative pavers, seating areas, lighting and other streetscape improvements. The restroom and Betty Ford Way improvements are described in greater detail in the Illustrative Plan chapter. Amphitheater Sub-area An outdoor amphitheater was contemplated in original plans for Ford Park dating back to 1974. Completed in 1987, the Gerald R. Ford Amphitheater has evolved into Vail’s most prominent venue for music, dance and other cultural events. The facility is managed by the Vail Valley Foundation and is host to approximately 60 events each summer. The amphitheater is considered one of the community’s most important cultural assets. In 2013 the Foundation completed an initial phase of improvements to the amphitheater. Improvements included re-contouring the lawn seating, new restrooms, expansion of concession areas, and other improvements. While not a project of the Foundation, the Town of Vail recently made major improvements (decorative pavers, widening, and reduction to grade of walkway) to East Betty Ford Way. The Foundation has plans for a second phase of improvements to the Amphitheater that would create a new “public plaza” at the entry to the Amphitheater. 11/5/2013 2013 Gerald R. Ford Park Master Plan Page 46 The relationship between the Amphitheater and the neighboring athletic fields will need to be continually monitored to ensure compatibility between these (and all) park users is maintained. It is important to protect and enhance areas of existing vegetation in and around the Amphitheater and where appropriate improve the physical buffers between these uses. The implementation of noise mitigation at the north end of the amphitheater to minimizing noise impacts from the athletic fields and Interstate 70 has also been discussed. The Foundation has completed acoustic studies of the amphitheater and concluded that mitigating noise impacts from the fields and Interstate 70 would have the unintended consequence of impacting sound quality within the amphitheater. As such, noise mitigation is not being pursued. The Amphitheater is a significant generator of people and also generates a significant amount of vehicular traffic into the Lower Bench. Vehicular traffic into the Lower Bench conflicts with a number of goals and objectives for the Park. It is important for the Town and the Vail Valley Foundation to continue to work together to minimize vehicular traffic to the Amphitheater. No new uses or expansion of existing uses at the Amphitheater that would generate appreciably more vehicular traffic into this area of the Park should be permitted. Managing and limiting vehicle traffic that may result from the proposed public plaza will be an important consideration in establishing operational standards for this new facility. 11/5/2013 2013 Gerald R. Ford Park Master Plan Page 47 Future Improvements Potential improvements contemplated for the Amphitheater Sub-area include: • Development of a “public plaza” at the entry to the Amphitheater. • Restoration of the stream bank adjacent to the Amphitheater south of Betty Ford Way and east of the pedestrian bridge, • Upgrading of the fence/screening of the utility installation along Gore Creek west of the pedestrian bridge. There are a number of important parameters to be considered in the design and development of the public plaza. These parameters are described in greater detail in the Illustrative Plan chapter of this Plan. Alpine Gardens Sub-area What began with completion of a demonstration garden in 1987 has evolved into a +/- 1.5 acre network of perennials, rock gardens and waterfalls hosting an array of high alpine plants. The Betty Ford Alpine Gardens (BFAG) provides an important educational and experiential element of the Park. The gardens and the mission of the organization are in keeping with one of the original goals for Ford Park to provide environmental and educational facilities for the community. The Alpine Gardens have become one of Vail’s most popular summer attractions. The Alpine Gardens has pursued the development of an “alpine education center” in the Park for a number of years. The 1997 Ford Park Management Plan identified the location for this facility to be within the Soccer Field Sub-area. During the 2012 Ford Park Management Plan Update the BFAG proposed a location adjacent to Gore Creek for the education building and the 2012 Plan recommended this site for a new building. The Town Council subsequently reconsidered this recommendation from the 2012 Update, and while expressing support for the BFAG to develop an educational building within the Park, initiated a new evaluation of site alternatives for the building. The Town Council’s primary criterion for selecting a site for the educational center building was that it not be located on the Lower Bench. Seven sites were evaluated, three of which were determined to be viable sites for the building. The BFAG Building Site Evaluation Matrix outlines the factors considered in this evaluation. A copy is found in the Supplemental Appendix. For a variety of reasons the preferred location for this building was determined to be adjacent to West Betty Ford Way just west of the Children’s Playground. Located 11/5/2013 2013 Gerald R. Ford Park Master Plan Page 48 directly on the grade transition between the upper and lower bench, the Town Council determined that this location conforms to their site selection criteria that the building not be located on the lower bench. The other two sites that were considered viable alternatives are at the Soccer Field and within the Tennis Center. These sites could still be considered if following further study it is determined that the Betty Ford Way site is not viable. The primary purpose of the building is to provide educational programs for the community and accordingly the uses within the building are expected to include rooms for interpretive displays, meeting/class rooms, a greenhouse and a limited amount of administrative space necessary to support on-site operations of the gardens. Future Improvements Potential future improvements within the Alpine Garden Sub-area include: • Development of an alpine garden educational center. 11/5/2013 2013 Gerald R. Ford Park Master Plan Page 49 • Extension of the gardens along the northeast entry in order to create a buffer from the adjoining athletic fields and improve pedestrian arrival to the Gardens. There are a number of important parameters to be considered in the design, development and operation of the educational center. These parameters are described in greater detail in the Illustrative Plan chapter of this Plan. Gore Creek Preservation Sub-area The Gore Creek Preservation Sub-area includes the entire length of the Gore Creek Corridor that passes through the Park. The sub-area is more than 21 acres in size and is generally defined by the park boundary on the south and the 100-year flood plain, the 50-foot Gore Creek setback and/or topographic features on the north. Gore Creek, associated wetland and riparian habitat and stands of specimen trees are the primary features of the creek corridor. Existing improvements within this sub-area are limited to bridges, trails, utility improvements and the Nature Center. The Gore Creek corridor is the Park’s most significant natural feature and provides the Park with delightful open space for the quiet enjoyment of nature. The corridor also provides a critical pedestrian link to Vail Village. The designation of this corridor as a preservation zone is in direct response to a number of goals and objectives from previous park planning efforts. The preservation of and enhancement to this area is also suggested by Goal #1 of this Plan. It is essential that adjacent uses respect the natural environment of this sub-area and that affective buffers be maintained between other more intensive uses within the Park. It is intended that existing uses and improvements within the Gore Creek Preservation Sub-Area be maintained and in keeping with the goals of preserving this area no new buildings are to be constructed within the sub-area. Any other new uses or improvements should be limited to those that will complement the natural character of the creek corridor and will minimize impacts to this sensitive environment. Resolution No. 27 of 1987 designated the seven acres around the Nature Center as an area “to be preserved as an example of the Gore Valley’s natural history.” The resolution stipulated that “vehicular traffic is to be restricted and certain policies and procedures for preservation and maintenance of the grounds and facilities” should be enacted. It is acknowledged that the Nature Center will bring a certain level of activity to this sub-area. Nature Center activity should be concentrated on the “upland” portions of the Nature Center in order to minimize impacts to the creek corridor. 11/5/2013 2013 Gerald R. Ford Park Master Plan Page 50 Improvements within the sub-area should be limited to low-impact improvements such as soft surface walking paths, creek enhancements to improve fish habitat, fishing access, re-vegetation and creek/stream bank restoration projects. In all cases such improvements should be designed and constructed in a manner that minimizes environmental impacts (i.e. avoid wetland habitat and wetland, maintain existing natural vegetation, use of “best management practices”, etc.). The underlying goal of any new trail development and/or bridge crossing should be to improve access in order to enhance awareness of this important natural environment. Utility improvements should not be located within this sub-area unless no other practical alternative is available. The Gore Creek corridor between the main portion of Ford Park and Slifer Square provides important pedestrian access to and from the Park and Vail Village (and the Vail Village Parking Structure). This corridor is heavily travelled and provides access to the Park for many park users. Enhancing the walking experience along the corridor will ensure its effectiveness as an alternative means of accessing the Park. Fishing access to Gore Creek, while currently not an issue (i.e. excessive use from foot traffic resulting in damage to riparian areas and vegetation), could become an issue in the future. A creek access point was considered at the east end of the Nature Center (using the bus turnaround on Vail Valley Drive as an unloading area) was discussed during the 1997 Planning effort but was rejected as being contradictory to the intended use of the Nature Center. An Action Step suggested for this area (refer to Chapter 4 of this Plan) is to evaluate the benefits of establishing a conservation easement for this area or to apply the “Open Space” designation via the Natural Area Preservation Zone District. The protection 11/5/2013 2013 Gerald R. Ford Park Master Plan Page 51 afforded by either of these steps would define more permanent limitations on the use of this area and in doing so establish a degree of permanence in preserving this creek corridor. The existing condition of the Nature Center Building and the surrounding area has been a point of discussion. Potential improvements to the Nature Center are further discussion in Chapter 6 – Ford Park Illustrative Plan. Future Improvements Future improvements contemplated for this Sub-area include: • Enhancement and restoration of vegetation along the creek corridor, creek bank stabilization and fishing habitat enhancements. • Enhancements to the walkway between Vail Village and the Park to include improvements such as seating, art installations, etc. • Design and installation of park entry features at the three pedestrian portals to the Park along the Gore Creek Corridor. • Initiate steps to improve the physical condition of the Nature Center. These improvements are discussed in greater detail in the Illustrative Plan chapter. Soccer Field Sub-area The Soccer Field Sub-area, while often overlooked as an element of Ford Park, provides a valuable community asset. The full-sized athletic field serves the soccer and lacrosse communities, the sand volleyball courts are heavily used and the 65-space parking lot is used year-around. A cul-de-sac at the east end of the sub-area allows in- town buses to turn around when providing express service to Ford Park. These uses should continue as they directly address the broad goals for the Park of “providing the recreational needs of the community” (1985 Plan) and is consistent with the objective of locating active recreation areas “away from the meadow and creek” (1985 Plan). Separated from the rest of Ford Park by Vail Valley Drive and physically removed from the more developed portions of the Park, the Soccer Field Sub-area does not have compatibility or relationship issues with surrounding uses or facilities. No major changes are contemplated to the existing recreational facilities in this sub-area. While no major improvements are anticipated in the near future, the Soccer Field sub- area is unique from the rest of the Park. For example, the uses and activities in this sub-area do not impact other areas of the Park, the sub-area has direct vehicular access that does not impact other park users, and the sub-area has no direct impact on 11/5/2013 2013 Gerald R. Ford Park Master Plan Page 52 the Gore Creek Corridor. For these reasons this sub-area could be a suitable location for new park uses or buildings to meet the future needs of the Park. If or when new uses may be proposed for this sub-area, consideration should be given to applicable elements of this Plan, how the proposed use could affect surrounding uses, private covenants and other considerations. Future Improvements Potential future improvements within the Soccer Field Sub-Area include: • Expansion of the existing sand volleyball courts. • Expansion of landscape buffers. The possibility of locating an education center for the Betty Ford Alpine Gardens within Ford Park is discussed in the Alpine Garden Sub-area. The preferred location for this building is along West Betty Ford Way. If the West Betty Ford Way site is subsequently determined to not be a viable location, the Soccer Field site has been determined to be a viable alternative. The potential location for this building is at the northwest corner of the sub-area. Private covenant issues (with the neighboring Northwoods Condominiums and with the Vail Village Seventh Filing) will need to be addressed prior to constructing an education center on the soccer field site. 11/5/2013 2013 Gerald R. Ford Park Master Plan Page 53 Chapter 6 - FORD PARK ILLUSTRATIVE PLAN The Ford Park Illustrative Plan provides a general description of future improvements contemplated for Ford Park. The Plan indicates the general location of the improvements, a summary of the proposed improvements and parameters or criteria to be considered in the design, development and operation of the improvement. The design parameters and criteria are of particular importance as they establish specific expectations for the proposed improvement. Conformance with these parameters and criteria is a requisite to the Town approving any improvements in the Park. The 2013 Gerald R. Ford Park Master Plan discusses a wide range of potential improvements for the Park. The design and development of some improvements are in progress. Other these improvements are only general ideas and will need further study and design, an example being the installation of art along the Gore Creek Corridor connection to Vail Village to enhance the walking experience. Other improvements are not viable in the near-term but could be viable at some point in the future, examples being structured parking under the athletic fields or a Frontage Road roundabout at the west end of the Park. It is not the intention of this Plan that only those improvements depicted on the Illustrative Plan may be proposed for the Park. Improvements not depicted on the Illustrative Plan may be proposed and will be reviewed relative to their conformance with the goals, objectives and policies for the Park and the applicable Ford Park Sub- areas. It should also be noted that the improvements being depicted on the Illustrative Plan does not ensure if or when they will be implemented. Any improvement proposed for the Park is subject to approval by the Town Council and further review by the Town’s review boards prior to being implemented. This review may involve the Planning and Environmental Commission (Conditional Use Permit, Development Plan review) and the Design Review Board prior to being implemented. On the following page is the Ford Park Illustrative Plan. This Plan includes numbers which identify future improvements to the Park. Narrative descriptions of these improvements follow. 11/5/2013 2013 Gerald R. Ford Park Master Plan Page 54 11/5/2013 2013 Gerald R. Ford Park Master Plan Page 55 Improvement #1 – Gore Creek Corridor Restoration There are a number of areas within the Gore Creek corridor where erosion, over-use or other factors have disturbed or otherwise adversely impacted existing vegetation. A restoration program should be implemented to improve vegetation along the creek corridor. Restoration will improve the visual quality of this area and improve water quality by preventing erosion. A detailed assessment of the creek corridor is necessary in order to determine precisely where and to what extent restoration is needed. Following completion of this assessment, a detailed landscape plan for the restoration of the corridor should be prepared and implemented. A parallel effort should be to evaluate the condition of the creek bank in order to identify the potential need for stream bank stabilization to protect the bank from erosion. Another opportunity to consider for Gore Creek is how pools or other features could be created in the creek to improve the quality of fishing or potentially improve the creek for other uses. A detailed assessment of the creek corridor is necessary in order to determine precisely where and to what extent these improvements may be feasible. Following completion of this assessment a detailed improvement plan for the creek corridor could be prepared. Refer to Chapter 4, Goal #1, Objective 1.3, Action Step 1.3.2. Improvements #2 – Gore Creek Village Connector The Gore Creek corridor between the west end of Ford Park and Slifer Square provides important pedestrian access to and from the Park and Vail Village (and the Vail Village Parking Structure). Enhancing the walking experience along this connection will improve its effectiveness as an alternative means of accessing the Park. The installation of seating areas, creek overlooks and public art are examples of improvements that could be made to animate this walkway. All improvements shall be outside of wetland areas, the 100-year flood plain or other environmentally sensitive areas. An inventory of the creek corridor to identify such areas should be completed prior to initiating any improvements. Refer to Chapter 4, Goal #4, Objective 4.2, Action Step 4.2.2. Improvement #3 – Entry Monuments at Park’s pedestrian entries Pedestrians arrive to Ford Park from one of seven existing entries as identified on the Illustrative Plan. Currently there is inadequate signage or other features identifying 11/5/2013 2013 Gerald R. Ford Park Master Plan Page 56 these locations as entry points to the Park. The goal of this improvement is to formally identify these portals and announce them as gateways, or arrival points to Ford Park. Landscape features, signage, bollards, monuments, archways or other design features, or some combination thereof, could be used to identify these locations. Landscape enhancements to areas proximate to these entries may also be appropriate. A design process is necessary to determine design solutions for these improvements. While specific solutions for these park entry improvements could vary between locations, all should share a common design vocabulary. It will also be important to locate these improvements in a way that compliments the adjacent pedestrian corridor and does not compromise pedestrian circulation. Refer to Chapter 4, Goal #4, Objective 4.2, Action Step 4.2.3. Improvement #4 – Betty Ford Alpine Garden Education Center The education center is envisioned to include multi-use space for year-around educational programs and other activities, a greenhouse and limited administrative space. Below are design, development and operational parameters and/or criteria to be considered in the detailed design of this facility. • Building and site improvements provide adequate clearances from existing utility lines and drainage improvements and when necessary such lines or improvements are relocated to provide adequate clearances. • A building of not more than approximately 3,000 square feet that is low-scale in appearance, does not visually dominate the surrounding area and does not visually loom over West Betty Ford Way. • Provide appropriate horizontal separation from West Betty Ford Way in order to not diminish the quality of this walkway. • Ability to construct the project in a manner that does not adversely impact other facilities or uses in the Park. • A viable access management plan designed to minimize to the greatest extent feasible the number and frequency of vehicles accessing the education center. It is acknowledged that a service vehicle or delivery vehicle may occasionally need to drive to the center. However, daily or frequent vehicle access by staff or patrons of the center will not be permitted • Acceptable emergency vehicle access to the building and identification of any site improvements necessary to accommodate such access. 11/5/2013 2013 Gerald R. Ford Park Master Plan Page 57 • Identify the anticipated parking demand from the building and how it will be addressed. • Adequate storage space to meet the operational needs of the building and to minimize the need for vehicle trips to the building. • Coordination with the Vail Recreation District on the need to expand fencing at the athletic fields to protect the building from errant balls. • Evaluate the feasibility of providing public restrooms within the center (see Improvement #7 in Illustrative Plan – Children’s Playground Restrooms) Refer to Chapter 4, Goal #2, Objective 2.3, Action Step 2.3.2. The site plan and cross-section are conceptual studies for how a building could be designed on this site. While provided by the Betty Ford Alpine Garden, these sketches do not represent a development or design proposal. They are merely depictions of how the building could be designed and there is no implied approval of the concepts depicted below. 11/5/2013 2013 Gerald R. Ford Park Master Plan Page 58 Improvement #5 – Nature Center Over the years a number of additions and modifications have been made to the nature center building. Many of these changes have altered the historic character of this building. An assessment of the building should be completed in order to understand steps that could be taken to restore the architectural integrity of this building and the surrounding area. A current deficiency of the Nature Center is the lack of restroom facilities. If the building is to be renovated consideration should be given to how restrooms could be incorporated into the building. Other improvements to the Nature Center include, re- claiming the informal parking areas proximate to the building and taking steps to limit vehicular access to the site. These site improvements would most efficiently be designed in conjunction with the evaluation of the building. Refer to Chapter 4, Goal #2, Objective 2.5, Action Step 2.5.1-2.4.3. Improvement #6 – Ford Amphitheater Entry Upgrade/Public Plaza The Vail Valley Foundation has proposed plans for transforming the existing Amphitheater entry into a re-designed and re-purposed Public Plaza. The plaza is intended to provide a more gracious and more functional entry to the amphitheater. The design intent and objective of this improvement is to create a multi-use outdoor space that serves as the primary arrival for the Amphitheater as well as a pre-convene and 11/5/2013 2013 Gerald R. Ford Park Master Plan Page 59 post-function space during scheduled events. The Public Plaza would also provide a venue for smaller gatherings hosted by other park leaseholders and also be open for public use when not being used for scheduled events. Other elements of the Public Plaza include a tensile roof covering, a tribute to the Ford Family, a small stage within the courtyard, a new donor wall, enhancements to the concession building and ticket windows, and new entry gates to the Amphitheater. Parameters and criteria to be considered: • Plaza design should be done to facilitate/not encumber truck turning movements necessary to provide loading/delivery to the Amphitheater. • Plaza design should be sensitive to and integrated with immediately adjacent improvements at the Alpine Gardens. • Trees removed to accommodate the Public Plaza should be re-located within the Park and to the extent feasible be relocated proximate to the amphitheater. • The space should be available for use by the public when not being used for private functions. • The space should be available for gatherings that support other Park stakeholders (TOV, VRD, BFAG and AIPP). • Any structures/roof elements associated with the public plaza should harmonize with the Amphitheater, not dominate the surrounding area, and conform to the Town’s park design guidelines. • Any fencing that may be required to define the courtyard space or for liquor license or other purposes should be subtle and visually unobtrusive. Landscape materials should be used to soften the appearance of the fence. • A viable management plan for minimizing vehicular access to the social courtyard (employees, service vehicles, deliveries, etc.), and for servicing the facility in a manner that minimizes impacts on pedestrian use of Betty Ford Way. Refer to Chapter 4, Goal #2, Objective 2.3, Action Step 2.3.1. Improvement #7 – Children’s Playground Restrooms The playground restrooms provide facilities for the entire Lower Bench. These facilities are under-sized and in need of upgrade and expansion to meet current demand. When designed, the new bathroom building should be one level and be sized no larger than necessary to meet the needs of park users. The location currently considered for the new restrooms is west of the existing facility where play apparatus are currently located. 11/5/2013 2013 Gerald R. Ford Park Master Plan Page 60 New play apparatus will be provided with the removal of the existing restroom building. The building should not encroach on the adjacent open turf area. The adjoining Alpine Gardens Sub-area identifies a site along West Betty Ford Way and next to the playground for the development of an alpine garden education center. The potential to restrooms for playground users within the alpine garden education center should be evaluated. The goal of this idea is to minimize the number of buildings in the Park. Coordination between the Town and the Alpine Gardens will be necessary in order to evaluate the feasibility of this idea. Improvement #8 – Betty Ford Way The central portion of Betty Ford Way between the Covered Bridge and the Amphitheater is envisioned to be a “feature pedestrian corridor”. This pedestrian way will be treated with a higher level of design, surface materials, lighting, seating, etc. Enhancements to Betty Ford Way will improve a park visitor’s experience to and through the lower bench of the park. It is anticipated that the existing path will be widened from approximately 10 feet to between 11 and 13 feet to accommodate the multiple user types that visit the park at peak use times and to reduce conflicts when Amphitheater/golf cart shuttles share the path with pedestrians. The path surface will be replaced with finer textured, higher quality pavements such as colored concrete, stone or concrete pavers. Seating areas with benches at select locations along the path, landscape enhancements, lighting and wayfinding may also be incorporated into this design. Refer to Chapter 4, Goal #5, Objective 4.3, Action Step 4.3.1. Improvement #9 – Betty Ford Way Traffic Control While it is acknowledged that the Alpine Gardens, the Amphitheater and other uses in the Lower Bench require vehicular access, an underlying goal for the Park is to minimize vehicular traffic in this area. Betty Ford Way provides car and truck access to this area. As a means for better regulating traffic into the Lower Bench, the installation of gates, bollards or other improvements will be necessary at either end of Betty Ford Way. In addition to improvements designed to limit car and truck access to the lower bench, a system for managing large truck use on East Betty Ford Way should also be explored. This section of Betty Ford W ay is essentially a one-lane road. The purpose of this effort is to prevent two trucks from utilizing East Betty Ford Way at the same time. Refer to Chapter 4, Goal #3, Objective 3.2, Action Step 3.2.3. 11/5/2013 2013 Gerald R. Ford Park Master Plan Page 61 Improvement #10 – Frontage Road Round-about The 2009 Vail Transportation Master Plan Update recommends a “future access to Ford Park” with a roundabout along the Frontage Road at the west end of the Park. This roundabout would address two things – it could provide access to a future underground parking garage and it could provide a means of “u-turning” (eastbound to westbound) vehicles exiting from the Village Parking Structure. The Plan states that this roundabout would be done “in association with parking additions” at the Park. The Town recently studied the feasibility of developing a parking structure below the athletic fields and for a variety of reasons this idea was determined to not be feasible. Development of the roundabout will likely not be initiated until such time parking beneath the fields is pursued. 11/5/2013 2013 Gerald R. Ford Park Master Plan Page 62 Chapter 7- PARK MANAGEMENT Four organizations play a role in the management and operation of Gerald R. Ford Park. The Town of Vail is the owner of the Park and manages the community park on the Lower Bench, the stream tract, parking lot areas and pedestrian corridors. In addition, the Town provides park management and coordination with the Park’s three leaseholders. The leaseholders manage and operate their respective facilities: The Vail Recreation District lease includes the Tennis Center, athletic fields and land that includes the Nature Center. The Tennis Center Building is on land owned by the Town but was developed and funded by the VRD. VRD offers environmental education and research opportunities at the Nature Center. The Vail Valley Foundation manages and maintains the Ford Amphitheater and immediate surrounding grounds. The amphitheater seats up to 2,500 people and is scheduled an average of 60 days during the summer months. The Betty Ford Alpine Gardens manages the Gardens. The Gardens have developed in four phases that began in 1987. In its role as the overall park manager, the Town addresses a variety of management and operational considerations. Often times this requires the involvement of different town departments and town commissions and boards. Ultimately the Town Council is asked to review and approve management practices. The Town involves one or more of the Park leaseholders when addressing these management topics and in some cases the lease agreements with the Recreation District, Vail Valley Foundation and Alpine Garden Foundation address these topics. Below is a list of park management topics the Town is responsible for: • Parking – Management of parking spaces, allocation of spaces to leaseholders, rates at times pay-parking is implemented, etc. • Special events on parking lot, athletic fields and open turf area – coordination with promoters of events, scheduling, pre and post-event operations, etc. • Park Calendar – While not responsible for scheduling events within leaseholder facilities, the Town coordinates (with leaseholders) a comprehensive events schedule for the Park. • Transportation – management of transit operations between the Park and the Vail Transportation Center, including periodic implementation of a Golden Peak bus route. 11/5/2013 2013 Gerald R. Ford Park Master Plan Page 63 • AIPP projects – The review of art programs and installations in the Park. • Proposals for new uses, new building or changes to the Park – The review of any proposed change to the Park will involve the Town Council and may also involve the Planning and Environmental Commission, the Design Review Board, AIPP and the Commission on Special Events. 11/5/2013 2013 Gerald R. Ford Park Master Plan Page 64 Chapter 8 - APPENDIX An extensive number of documents relative to the history of the Park and previous park planning efforts have been assembled. Due to the volume of this material, these documents are provided in a separate document, the 2013 Ford Park Master Plan Supplemental Appendix. Material found in the Supplemental Appendix includes: 1. Ordinance No. 6, Series of 1973, authorizing the purchase (by condemnation) of the property known as the Antholz Ranch. 2. The Vail Plan, 1974 3. Resolution No. 1, Series of 1977, naming the property commonly known as the Antholz Ranch to Gerald R. Ford Park. 4. The Gerald R. Ford Park and Donovan Park Master Plan Development Final Report, 1985 5. Resolution No. 27, Series of 1987, this resolution designated the seven acres around the Nature Center as an area to be preserved as an example of the Gore Valley’s natural history. 6. Resolution No. 44, Series of 1988, amending the 1985 Master Plan to add four tennis courts and to change the location of the aquatics center. 7. Ford Park Management Plan, 1997 8. Ford Park Management Plan Update, 2012 9. BFAG Building Site Evaluation Matrix 10. Betty Ford Alpine Gardens – Site Evaluation, Martin and Martin, August 15, 2013 11/5/2013 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: November 5, 2013 ITEM/TOPIC: Information Updates and Attachments: 1) VEAC 100813 Meeting Minutes; 2) CSE 100213 DRAFT Meeting Minutes; 3) August 2013 Sales Tax; 4) September 2013 Revenue Highlights; 5) Loading and Delivery Memorandum; ATTACHMENTS: VEAC 100813 Meeting Minutes CSE 100213 DRAFT Meeting Minutes September 2013 Sales Tax Memorandum September Revenue Highlights Loading and Delivery Memorandum 11/5/2013 Vail Economic Advisory Council (VEAC) October 8, 2013 MEETING NOTES *Meeting was held at Lion Square Lodge • VEAC Members Present: Rayla Kundolf; Matt Ivy; Michael Kurz; Robin Litt; Paul Wible; Chris Romer; Kim Newbury; Greg Moffet; Andy Daly; Bob Boselli; Brian Nolan; Rob Levine; Matt Morgan • Others Present: Jim Lamont, Tom Braun; Gabe Shalley • TOV Staff Present: Town Manager Stan Zemler; Finance Director Judy Cam p; Economic Development Manager Kelli McDonald; Acting Town Clerk Tammy Nagel; Director of Community Development George Ruther • Eagle County Economic Development Plan: Chris Romer with the Vail Valley Partnership (VVP) presented the Economic Council of Eagle County’s (ECEC) 2014 economic development plan to the members. Romer first reviewed the group’s strategic plans and gave a recap of their 2013 success. Romer stated in 2010, Governor Hickenlooper requested communities to collaborate and develop an economic development plan for their towns and counties. The VVP and the ECEC developed Eagle County’s Economic Development Plan. Romer said the 2010 plan was a guiding document & framework for creating & aligning new economic development opportunities in Eagle County, but it was created with little involvement from the private sector and had no specific strategies, tactics or measurable outcomes. In 2013 and beyond, Romer said there are numerous efforts taking place at a state, regional and local level that require a specific locally oriented plan – complete with strategies, tactics and measurable outcomes. Romer presented the Northwest Colorado Council of Governments (NWCCOG) Comprehensive Economic Development Strategy for the same 5 counties identified as Region 12 by the Colorado Blueprint. Romer stated this region was designated an Economic Development District by the U.S. Economic Development Administration in 2013. Future project targets include: Regional Broadband, transportation and sector partnerships (initial focus on Health & Wellness industry). The NWCCOG’s goals are to support & strengthen existing businesses, attract new businesses/industries to help create vibrant, resilient economies, focus on projects that bolster tourism, protect the natural environment, focus on supporting investment in core infrastructure and community resources improvements that will help expand local economies, focus on existing and renewable energy resources, create sustainable Main Street/Downtown Projects, create and/or expand workforce development/training/educational opportunities to focus on training and education programs across all economic sectors and the NWCCOG Economic Development District to be point of contact for economic development activities by providing technical assistance, information, data, capacity building, etc. The local collaboration includes focused and regular actions designed to bring together elected officials and private industry representatives from all areas in Eagle Valley such as the Vail Valley Health & Wellness Initiative, the Vail Valley Merchant Alliance, the Vail Valley Sports & Event Coalition, the Vail Valley Volunteer Connection, the Non-Profit Network and the Economic Development Leadership Council. The Economic Development Leadership Council identified two main areas of emphasis as the core pillars of a new economic development plan: business retention and expansion and business recruitment with the goals of creating new opportunities & jobs and promoting economic diversification. Romer said this would create strong, sustainable growth of individual incomes; growth of sales tax revenue, creation of a local buying culture; increased business longevity and diversification of industry for year-round availability. Kurz asked what this group could do to help get this plan adopted. Romer requested a letter of support from the VEAC members and the Town of Vail Council to the Eagle County Commissioners. 11/5/2013 • EGE Air Alliance Update: Gabe Shalley with Vail Resorts and a member of the board of the EGE Air Alliance (Alliance) presented a powerpoint to the members recapping the history of the EGE Air Alliance and providing a glimpse of what the organization’s future holds. The Alliance is a public-private partnership that includes local municipalities and private business stakeholders throughout Eagle County. Shalley stated the Alliance members, public and private, recognize the critical importance of the Eagle County Regional Airport (EGE) to our towns, our businesses and our entire valley. Participation increased three-fold in 2013 from approximately 20 participants to 65 local business and municipal supporters. Shalley said enplanements and available seats at EGE have declined since 2007 and at the same time, other resort communities are increasing their enplanements and available seats. The other resort communities have dedicated funding sources to help bring more seats and new markets to their communities where the EGE is dependent on public-private partnerships to impact our air service program. The Alliance believes that increasing air service from new markets is the key to the resorts continued competitive advantage and also provides a better guest experience. In 2013 the Alliance received $400,000 dollars in support, which provided 257,200 total available seats. The Alliance is requesting $710,000 dollars in support for 2014. Shalley said this would assist in maintaining and growing the United summer Houston flight, increase marketing support for the Houston flight, establish a long-term, sustainable public/private funding model to ensure air service at EGE is here to stay and will continue to grow. Shalley stated she was scheduled to present this powerpoint to the municipalities throughout Eagle County and other groups and entities to establish a commitment for the 2014 funding. • Ford Park Master Plan: George Ruther, Community Development Director, and Tom Braun, Braun and Associates, provided a powerpoint to the members concerning the Ford Park Master Plan updates. Ruther reviewed the history of Ford Park and the previous changes made to the master plan starting with the original 1974 Vail Plan and moving onto the 1985 development of the Ford Park/Donovan Park Master Plan, the 1997 Ford Park Management Plan and the 2012 Master Plan. Braun stated there are six goals to keep in mind when making recommended changes to the Ford Park Master Plan, Goal 1: Protect the natural environment along the Gore Creek corridor and establish appropriate controls and review procedure; Goal 2: Provide open space, facilities, and programs within Ford Park to meet the passive and active recreational, educational, social and cultural needs of the residents and guests of Vail; Goal 3: Reduce vehicular intrusions into the interior of the Park and minimize to the greatest extent feasible the impact of vehicular activity on users of the Park; Goal 4: Provide a safe, enjoyable and efficient pedestrian circulation system within Ford Park and between Ford Park and the Vail Village; Goal 5: Maintain compatible relationships between Ford Park and Vail Village; Goal 6: Delineate financial responsibilities among Ford Park leaseholders and the Town of Vail for both on-going maintenance/operation and capital improvements. Ruther said the Community Development Department is scheduling public comment meetings concerning the Ford Park Master Plan to gather community input and to answer any questions the citizens may have. Ruther acknowledged that Ford Park plays an important role and is an important asset to the community. Ruther asked VEAC members to please provide written input to the plan. • Financial Report: Judy Camp reviewed the 2013 August Sales Tax Collected and the 2013 Business Review with the committee members which was provided in the members packets. • Town Manager Report: None • Citizen Input: None 11/5/2013 • Other Business: Brian Nolan and Matt Morgan reported on the 2013 Restaurant Week event which was hosted by both Vail and Beaver Creek. Nolan stated restaurants were full and the $20.13 theme was well received. Morgan commented on how great the website was and that there is much interest from restaurants to participate next year. Both said the event was a huge success. • Next Meeting: The next meeting is scheduled for Tuesday, November 12, 2013 at The Antlers 11/5/2013 TOV/CSE DRAFT Minutes October 2, 2013 Page 1 of 12 DRAFT Minutes: Town of Vail: COMMISSION ON SPECIAL EVENTS (CSE) MEETING Vail Town Council Chambers Wednesday, October 2, 2013 @ 8:30 a.m. CSE Members Present: Jenn Bruno Amy Cassidy Dave Chapin Barry Davis Rayla Kundolf Bobby Bank CSE Member Absent: Sonny Kerstiens Town of Vail Staff Present: Sybill Navas, CSE Coordinator Pam Brandmeyer, Assistant Town Manager Others Present: Margaret Rogers, Vail Town Council Clare Hefferren, Callosum / Event Liaison Consultant to the CSE Brian Nolan, Group 970: Vail–Beaver Creek Restaurant Week Jim Palermo, Jeanne Reid, Caitlin Murray, Beth Portzer, Sabrina Green and Carly West: Bravo! Vail John Knight, The America Cup International Fly Fishing Tournament Jen Mason, Vail Valley Foundation (VVF) Beth Pappas, Jamie Gunion and Joel Rabinowitz: Vail Recreation District (VRD) and Kids Adventure Race (KAR) Brian Hall, Blue Creek Productions John Stone, DiscoverWell James Deighan and Missy Johnson: Highline Robin Litt, Vail Jazz Foundation Cabal Yarne, Vail Chamber and Business Association (VCBA) and Lionshead Merchants Brooke Macke, Vail Mountain Sandra Perrig, Vail Valley Partnership (VVP) Meeting Materials may be viewed at: http://www.vailgov.com/WebLink8/Browse.aspx?startid=34151&row=1&dbid=0 11/5/2013 TOV/CSE DRAFT Minutes October 2, 2013 Page 2 of 12 CSE Chair, Jenn Bruno, called the meeting to order at 8:30 a.m. Administrative Items Approval of the Minutes of the CSE Meeting of September 4, 2013  Motion to approve the Minutes of the meeting of September 4, 2013, as presented. M/S/P: Davis/Kundolf/Unanimous. The motion passed 6-0. Vail Beaver Creek Restaurant Month: Brian Nolan requested, and was granted, a moment to update the CSE on the early success of Vail Beaver Creek Restaurant Month. He enthusiastically reported receiving emails from participating restaurants indicating that they were up 200%, 250%, and Grouse Mountain up 350% over the same weekend in 2012. Another reported, “Ran out of the specials both nights,” which Nolan remarked was not so good for the customer, but from a PR perspective is good. He added that from the analytical perspective, there have been more hits to the Diningaltitude.com website than all of the other 3 portals combined. One hotel reported selling 6 rooms more on this weekend than all combined from the last 3 years. CSE Member terms expiring December 31, 2013: Bobby Bank, Jenn Bruno, Sonny Kerstiens and Rayla Kundolf. None are term limited. “Persons interested in serving on the CSE board should submit letters of interest and experience to the Vail Town Council, Attn: Tammy Nagel, Acting Town Clerk, 75 South Frontage Road, Vail, CO 81657 by mail or in person no later than 5:00 p.m. on Tuesday, December 10, 2013. All applicants will be interviewed by the Town Council at their afternoon work session on Tuesday, December 17, 2013, with appointments to be made at the evening Council meeting on December 17, 2013.” Navas explained that qualified applicants must be Town of Vail residents, business owners, property owners, or those who are employed by a Town of Vail business. Agenda for the joint meeting with the Vail Local Marketing District Advisory Council (VLMDAC): Navas informed the CSE that on Thursday, October 17 @ 8:30 a.m. at the Antlers Condominiums and Conference Center in Lionshead, Jenn Bruno will present the draft CSE Strategic Plan and request the VLMDAC’s comments. All CSE members are encouraged to attend. Review Financial Status and 2014 Budget Review Navas reviewed the spreadsheet showing the current budget status and summary of recap data received to date. She noted that there are some holes in the recap data that have been presented and explained that some producers, notably Highline, had misunderstood that they are still responsible for collecting independent survey data, thinking that the 2013 Event Attendance Survey being conducted by RRC and Associates and funded by the Town Council, was intended to cover that requirement. Navas explained that the “flat budget” for 2014 is determined to be $861,800, but in reality is ~$160K less compared to 2013. This is because the 2013 budget had been augmented with three “one-time only” allocations: Memorial Day event at $85,000, the survey project to determine a consistent attendance measurement metrics at $50,000 and the $25,000 allocation to the Living Well Summit. 11/5/2013 TOV/CSE DRAFT Minutes October 2, 2013 Page 3 of 12 Rogers explained that she tried to get Council to provide an “actual” flat budget but was not able to convince the other members that the Memorial Day event would need to be funded annually if it was to continue. Other council members felt the allocation had been intended to be one time only, and the event would have to stand on its own in comparison with other events into the future. Rogers continued by stating Staff presented a flat budget, Council took it as a recommended budget, and she had tried to explain how this decision would affect whether the CSE will be able to sustain the event. The essential message was: Do the same number of events with less money. The final recommendation from Staff and Council concluded if after all event funding had been allocated and the CSE finds there is a really good event which they feel it is important to support, they should go to Council and ask them for supplemental additional funds. She concluded by stating this decision will impact the allocations strategy, and CSE will need to figure out how to get what they want with what they have. Navas informed the board the CSE has seen a 12% increase in base budget over the last 5 years, but all other department budgets have remained flat. She added that from questions she has been fielding to date, it appears there will be several requests for new events in 2014, to which Rogers stated this is good - as we can bring new events to Council for their consideration. Bruno asked whether Council is aware if the CSE doesn’t fund the Memorial Day weekend event, they risk it not being held. Rogers guessed CSE should cut elsewhere and fund a Memorial Day weekend event. Chapin questioned why Council would want to cut the CSE budget when sales tax is up and stakeholders say how critical special events are to their success. He believes there is some “wiggle room.” Chapin also noted that Council chose not to fund Health & Well- being events. Brandmeyer responded the staff has been asked to take another look at the funding for the Health and Well-being events. She added Stan had reminded Council total tax collections are not at 2008 levels and each event must compete on its merit. Rogers reminded the board there are 2 readings of the budget, and CSE members may want attend the October 15th meeting when the council will be voting on the second and final approval. Event Liaison Update to the CSE: Hefferren explained she has been working recently with the Farmers’ Market, Vail Beaver Creek Restaurant Week, the Colorado Grand and the upcoming Vail Valley Challenge Cup Soccer Tournament, commenting the latter has shown limited compliance with the marketing gates required for a Tier 2 event. Bruno stated she had received some comments from the soccer tournament staff regarding the large amount of information required, given an allocation of only $5,000 for what is a participatory and registration driven event. She suggested making an exception, and queried whether we are asking too much for a small participatory event that brings in a very large number of families, and given many of the large hotels are sold out. 11/5/2013 TOV/CSE DRAFT Minutes October 2, 2013 Page 4 of 12  Motion to change the classification of the Vail Valley Challenge Cup Soccer Tournament from a Tier 2 to a Tier 3 level, which has no marketing compliance conditions. M/S/P: Davis/Bank/Unanimous - the motion passed 6-0. Brandmeyer noted a comment made by Susie Tjossem at the Town Council meeting the previous evening that the soccer tournament is not being provided express buses and, given the importance of the event to the community, we should address this. Navas explained the tournament has always used down valley fields, a s well as Vail’s fields, and we have never before provided bus service for the event. They are still utilizing two fields in Vail this year, in spite of the Ford Park construction. There were no additional questions. Event Recaps: Presenters were requested to structure their remarks under the assumption the CSE members have reviewed the information submitted. A brief summary of the highlights and look to the future was suggested, in order to leave adequate time for Q & A. A motion to approve, or not, the recap as presented and release the final funding disbursement is required for each event. Bravo! Vail: James Palermo, Jeanne Reid, Carly West, Caitlin Murray Executive Director Palermo spoke briefly about the rebranding of the festival this year to focus more on the “Vail” experience of the unique combination of world class music, social interaction and the amazing environment. The Bravo! Vail brand was launched and sponsorship was in the forefront this year. The numbers of daytime and free events were increased. New programs being planned for 2014 include a Piano Camp for “play, play, play,” increased community engagement and collaboration with other exi sting programs to bring performance into the lives of a younger demographic. Palermo listed this year’s successes, which included the 2nd highest number of tickets sold, the 5 best- attended concerts in the history of Bravo!, the new partnership that brought 6 festival broadcasts on Colorado Public Radio reaching over 35,000 more people, and the 9 free performances at the Vail Chapel. Bank questioned, “Can you maintain the current ticket price costs?” Palermo reiterated they had the 5 highest attended concerts in the history of Bravo this past summer. He manages all costs and is entering the strategic planning phase for 2014. Bruno commented she loved the Chapel series and she enjoyed the lawn concerts with her family - noting many of the regular attendees have an almost proprietary stake in their spots on the lawn. Palermo stated that he embraces the ‘ownership feel’ of patrons. Chapin asked if there were long term commitments from the Dallas, Philadelphia and NY orchestras and noted there were substantial ticket price differences between the orchestras. Palermo affirmed the commitments of the orchestras, but said the ticket prices were more a reflection of demand relative to price. There is a 40% greater demand for the NY Philharmonic than the Dallas Symphony Orchestra - it is a balancing act. He emphasized the future focus will be on the new brand awareness and the prestige of the Town of Vail and the Vail brand. The board was unanimous in recognizing the great job done by the Bravo! organization. 11/5/2013 TOV/CSE DRAFT Minutes October 2, 2013 Page 5 of 12  Motion to approve the recap as presented and release the final funding disbursement to Bravo! Vail. M/S/P: Kundolf/Davis/Unanimous. The motion passed 6-0. USA Pro Challenge: Vail Valley Foundation, Scott Bluhm – this recap was postponed to a future meeting because the survey data from the State of Colorado is not yet available. Gerald R. Ford Amphitheater and Hot Summer Nights: Vail Valley Foundation, Jen Mason Mason began by introducing the series as one of the longest standing events in Vail, which has grown to a summer long series with 9 concerts. She stated attendance numbers were down slightly this season, which was much rainier than normal. Mason noted most complaints were about parking and high prices on concessions, particularly over the $6.00 cost of a beer. She noted most Vail events have established a cost of $5.00 for a 12 oz. beer and the amphitheater serves a 16oz. beer. Customer perception is the issue. Navas asked whether, given the difference in the demographic profile of those who attend Hot Summer Nights vs. Dance and Bravo, it would make sense to have a different menu. Mason responded they have addressed the issue by introducing happy hour specials. Chapin commented that compared to other regional venues, G RFA prices are quite fair and added kudos on the demographic profile which shows 50% of the audience are out of state visitors. Mason referred to hotel conc ierges who suggest the concerts to their guests and Bank added many of the Welcome Center guests mention their disappointment once the concert series is over. Brandmeyer asked, “Do patrons use the Express Bus?” Mason replied many of the Bravo! and Dance Festival patrons use it, but more Hot Summer Nights attendees are taking advantage of the bike valet service - about 65 per concert. Rogers, “Any theft in bikes?” to which Mason responded, “No.” Rogers suggested advertising the bike corral.  Motion to approve the recap as presented and release the final funding disbursement for Hot Summer Nights to the Vail Valley Foundation. M/S/P: Kundolf/Cassidy/Unanimous. The motion passed 6 -0. America Cup Fly International Fly Fishing Tournament: John Knight Knight explained many of their participants come two weeks in advance with their families. This year’s world #1 team (Czech Republic) participated, an indication of a strong vote of confidence for the upcoming 2015 Youth World Flying Fishing Championships, in which teams from 15-16 countries will be represented, and the senior World Fly Fishing Championships in 2016, at which 30 -35 countries are expected to be represented in Vail. The governing body of the competitive fly fishing world (FIPS) “secret shopped” the event and the America Cup passed with flying colors on the great venue, waters, watershed and the Town of Vail – a huge vote for Vail. They found great 11/5/2013 TOV/CSE DRAFT Minutes October 2, 2013 Page 6 of 12 success, in spite of extreme weather conditions, which they were able to overcome, with the casting competition at the International Bridge and also with the merchant program. Teams from France, Czech Republic and Hungary are already registered for the 2014 event. Davis, stating he had volunteered for the event to learn more about fly fishing, was “blown away” by the event, the venues, families and merchant program and called it an “awesome event.” Kundolf noted the families and participants “infiltrate the village after the fi shing event,” and they represent a high level demographic. Knight responded he is very aware of the benefits other events and activities contribute to the experience of the participants. Bruno remarked she wishes every $5,000 allocation could generate over 300 room nights. Knight responded there is no local fishing team, the closest is from the Front Range, and the volunteers come from Front Range and from other regional states. He said, “The buzz for Worlds has already begun.” Bank asked if there is a limit to the number of teams that can participate. Knight replied he is developing other venues in anticipation of the greater team numbers. It is a concern and he is addressing it. The locations and rotation schedules are highly bound by the rule’s handbook. Navas commented given the high water conditions of the rivers and the multiple venue changes this year required, the way it was handled was excellent. Knight thanked the BLM and the US Forest Service for all of their support.  Motion to approve the recap as presented and release the final funding disbursement to The America Cup International Fly Fishing Tournament. M/S/P: Kundolf/Davis/Unanimous. The motion passed 6 -0. Keen Vail Kids Adventure Race: Beth Pappas, Vail Recreation District Pappas began by stating the event “embodies ‘Like Nothing on Earth,’ as no one has copied it yet!” Participation increased by 100%, with the Saturday race sellout and Sunday with only 15 spots left. Participants were 51% local and 49% destination guests - a 74% increase in destination from 2013. There was also a 119% increase in Vail room nights with an 18% increase in length of stay. She described the event as having delivered a high quality, personal experience from a Vail world -class community. Pappas brought samples of attendee bags, medals and photos to show the CSE members. Kundolf suggested it might behoove them to add a Friday race, with on -site sign up for the kids who are here but can’t get in and who seem to be suffering from the “kids at the candy store window” syndrome. Bruno responded, as the parent of participants, that there is a need to sign up early, as some preparation is essential for the safety of the participants and the success of the event. Bruno does agree that adding a Friday event would be a good thing. 11/5/2013 TOV/CSE DRAFT Minutes October 2, 2013 Page 7 of 12 Davis stated that the event was awesome and they should expect increased registration demands. Pappas reiterated safety is their number one concern, but they could certainly increase the expo. Bank commented, “No need to be nervous – tremendous job,” and asked how they anticipate the development of Epic Discovery will impact the event. He offered the suggestion of sending the kids that are locked out to Epic Discovery. Bank closed with, “You are in GoPro mode – accept it.” Bruno: This was a seamless event. Pappas credited the CSE with the encouraging them to grow the event and recognized the staff and volunteers for their dedication. Chapin recognized Vail Resorts for their support, and said he had volunteered for the event because they have a unique challenge in recruiting volunteers, as a high level of expertise is required.  Motion to approve the recap as presented and release the final funding disbursement for the Keen Vail Kids Adventure Race to the Vail Recreation District. M/S/P: Kundolf/Cassidy/Unanimous. The motion passed 6-0. Lionshead Family Fun Club: Brian Hall, Blue Creek Productions Despite the early challenges with a number of conflicts within the venue, construction of the fountain and limited support of the Lionshead merchants at the front end (which was later received), Hall expressed, in the big picture, he is happy with the way the event evolved and delivered a high quality guest experience. The series included new integration with The Dance Festival and Fire Department and cross promotion with the Farmers Market and the Vail Family Adventure Challenge. Weather concerns were present frequently, and they are discussing moving the event to an earlier time during the day, where there will be fewer scheduling conflicts with Arrabelle and less chance of bad weather. The new water feature was fantastic for youth interaction. Bank suggested they ask the Lionshead Merchants how they feel about the event. Cabal Yarne, owner of Arriesgado and member of the Lionshead Merchants Association, stated encouraging families to come to Lionshead brings people into the store. He stated the association is talking about adding other similar activities and, “Anytime you can occupy kids, families shop.” Bruno stated she is in agreement with several of the other CSE members and likes the idea of starting earlier in the day. Hall also stated they are planning to add some mini-events such as bike rides/races, expos, and fun challenges that will help with the press/media exposure. The puzzle is how to hold the guest for a longer period of time. Navas noted this is an ambient event, which really adds to the Net Promoter Score. Kundolf expressed appreciation for the flexibility of the event producer.  Motion to approve the recap as presented and release the final funding disbursement for the Lionshead Family Fun Club to Blue Creek Productions. 11/5/2013 TOV/CSE DRAFT Minutes October 2, 2013 Page 8 of 12 M/S/P: Kundolf/Cassidy/Unanimous. The motion passed 6 -0. Survivor Vail Casting Call, Vail Family Fun Challenge (VFFC): Brian Hall, Blue Creek Productions Hall reviewed the recap and highlighted the primary value of the Front Range media coverage surrounding the Survivor Vail Casting Call, from which Vail received much press. Comments from event partner, CSB4 in Denver, were this was the best, most organized casting call they had seen. Hall noted they had no idea what numbers to expect and had put extra effort into preparation for the unexpected. Extra overnight security was put in place, and there were 18 overnight campers in the line. Hall explained many of the candidates are “audition junkies” and travel around the country to audition at each opportunity. Participant feedback was very positive from a customer experience perspective, and strong PR was received. The VFFC consisted of a custom built obstacle course, which provided opportunity for “always something to do,” with 1st class graphics, presentation and staffing. Buses were rerouted from Meadow Drive for safety re asons. Again, Hall stated with no idea how many people would show up, a positive experience was provided for all. Bruno asked if there has been consideration for a 2014 plan if the Survivor Challenge does not return. Hall replied guests are asking for family course obstacles and if the Lionshead Fun Club event continues, they may add the obstacle course and possible kids + parents competition overlaying the Fun Club. Hall will ask Survivor if they want to come back. Bank suggested approaching other realty based shows, an idea to which Hall is open. Chapin noted the fee for Solaris was $900 negotiated down from $2,300. Navas reminded the CSE an additional $900 was funded to compensate the producer for the unbudgeted and unexpected Solaris rental fee.  Motion to approve the recap as presented and release the final funding disbursement for the Vail Family Adventure Challenge and Survivor Vail Casting Call to Blue Creek Productions. M/S/P: Kundolf/Davis/Unanimous. The motion passed 6-0. Living Well Summit: John Stone, DiscoverWell Stone reviewed the recap and highlighted the donation of participation of over 30 leaders and presenters who stayed and engaged with each other and the attendees, who accentuated the belief that Vail can be a destination for Health & Well-being. 25 members of Vail Mountain High School football team attended the Joe Montana keynote, and three “received” an autographed football– an incredible and emotional experience. Marketing reach was limited to the Vail Valley, based on budget. In -kind sponsorship was an excellent and significant benefit in the form of a partnership with the Sonnenalp Hotel. Survey responses exceeded expectations: Overall satisfaction 91%. Learned more than expected 80%. Recommend to a friend: 92%. Return next year: 87%. 11/5/2013 TOV/CSE DRAFT Minutes October 2, 2013 Page 9 of 12 Bank stated John Ricks, Associate Director of the Colorado Tourism Office, mentioned his trip to Vail for the Living Well Summit at the Governor’s Conference in Telluride at the State Conference on October 1st, and called it “a huge plug.” Banks encouraged all event producers to take advantage of complimentary listings on the Colorado Tourism Office web site. Chapin noted the $100K loss and suggested that many guests have great income; perhaps they could charge more based on attendee demographics. Stone stated ticket price is always a debate as communicating a value. Loss is more of a corporate sponsorship issue versus a ticket sales problem as they found themselves between funding cycles. Chapin noted this is a great opportunity for sponsorship – don’t be discouraged. Cassidy remarked the incredible speakers laid groundwork for sponsorships, and that development of a media sponsor would be great. Stone responded John Marshall of the Associated Press attended and is writing a story. Kundolf, calling it a strong event with a lot of growth potential, suggested the following opportunities: Insight from attendees - look locally. Bring up a Denver Bronco; there are non-profit folks in the backyard for speakers. She looks forward to 2014.  Motion to approve the recap as presented and release the final funding disbursement for the Living Well Summit to DiscoverWell. M/S/P: Kundolf/Bank/Unanimous. The motion passed 6-0. Vail Lacrosse Shootout: The recap submitted has been posted to Laserfiche. No one will be presenting at this meeting, but any questions will be forwarded or addressed as part of the funding allocations presentation for this event. Navas explained for 2014, the Ford Park construction project effects on this event are still under discussion. The tournament expects to have use of the Soccer Field in Ford Park and the fields at Vail Mountain School and Donovan Park. They have historically utilized fields all across the county and will do so again. The Town of Vail will most likely not provide buses to outlying areas, as the need does not seem apparent and the event will still have a strong presence in Vail. Additionally, some of the older player competitions may be moved to Denver, because the World Lacrosse Championships will be occurring there the week following the Shootout in Vail. Some of the elite international teams are expected to play in Vail next summer as well. Hefferren noted that the Lacrosse tournament was not successful in the “activation” of the event.  Motion to approve the recap as submitted and release the final funding disbursement for the Vail Lacrosse Shootout to Colorado Lacrosse Promotions. M/S/P: Kundolf/Bank/Unanimous. The motion passed 6-0. 11/5/2013 TOV/CSE DRAFT Minutes October 2, 2013 Page 10 of 12 Gourmet on Gore: Highline, James Deighan Deighan began by stating he had nothing to add to the recap report submitted. The 2013 event was highly successful, had “hit its stride” and the team was working better than ever with planning, marketing, and activation working on all cylinders. Although Gourmet on Gore was the smallest event sponsored as part of their nationwide activation, the Toyota Go Places goals were achieved. Marketing and PR were ramped up highly per Toyota’s request and was supported equitably by the Town of Vail (CSE and VLMD). Traffic was tremendous for Labor Day weekend. Labor Day Weekend has clearly become successful valley wide. Davis stated the Friday evening Tasting Tour was the only negative in the event. Food offerings need to be of a higher level. The value of $140 was lacking and as the kickoff to the event it needs to be at a higher level. The balance of the event was excellent. Deighan responded they are aware of the restaurant inconsistencies and are addressing it. 2012 had too much alcohol, 2013 a lack of alcoholic beverages. Cassidy added there was poor communication on why they didn’t have alcohol and the food overlap should be addressed. Navas suggested more alcohol is not necessarily the fix, but rather to offer more creative non-alcoholic beverages. Deighan remarked the Tasting Tour is a 100% donation offering. Kundolf was critical of the last minute organization of this component and agreed that the effort needs to start earlier. Bruno stated although she had missed Friday night, the weekend crowds were incredible and expressed “kudos on getting the word out,” and “Monday was great.” Deighan noted they had extended hours on Monday and guests stayed through the entire weekend. He went on to suggest an idea he had come up with after Saturday afternoon rains washed out the crowd at both this event and Oktoberfest. Town of Vail branded umbrellas should be available to hand out to guests when rain starts. They could be collected at exiting – or sold, adding a charity element with a sponsorship. CSE members thought this an excellent idea and suggested Deighan can assist in finding a sponsor.  Motion to approve the recap as presented and release the final funding disbursement to Highline for Gourmet on Gore. M/S/P: Kundolf/Davis/Unanimous. The motion passed 6-0. Vail Oktoberfest: Highline, James Deighan Deighan opened his remarks by stating Highline had addressed the comments from previous years with respect to not providing an authentic German beer by bringing Hacker Pschorr, one of the original Munich beers, on as the official beverage. The 2013 update has a focus on the new beer sponsorship featuring the “original “Munich beers and the introduction of authentic blue and white pageantry. Deighan added in spite of the rain, this was “the biggest (Vail) Oktoberfest ever” and they will take a look at improving the “lines” for beer, tokens, food, etc., all of which were a problem this year. They are considering taking credit cards in the future. The Kid Zone was packed. Other areas for improvement include re-evaluation of the trash and recycling management and sponsorship development that is more “relevant” to the theme. 11/5/2013 TOV/CSE DRAFT Minutes October 2, 2013 Page 11 of 12 Kundolf said she sat with some Vail Pioneers and had a few beers and there was “excellent camaraderie based on beverages.” Deighan stated the loss of Bud Light also resulted in lost revenue on beer sales. In 2012 Bud Light sold 50% of the beer, and they will seek to address this for 2014. Lionshead is an out of town crowd. Vail Village is a mixed local and destination crowd. Bruno commented the event is a great fit for Lionshead and added Oktoberfest in Lionshead is what the Lionshead Merchants should look to as a model for a successful event. She noted it had been packed there on Saturday and asked Deighan if they had seen a big leap in growth there? Deighan replied he would check and noted that Lionshead attracts an out of town crowd, whereas Vail Village attracts about a 50/50 mix of out of town guests and locals. Davis agreed that, “Lionshead was an awesome fit.”  Motion to approve the recap as presented and release the final funding disbursement for Vail Oktoberfest to Highline. M/S/P: Kundolf/Chapin/Unanimous. The motion passed 6-0. Review of Vail Holidaze proposed event schedule: Deighan affirmed the dates of the event as presented and stated they are still working with the Art in Public Places board to combine Triumph Winterfest kick-off with a reformatted version of the tree-lighting ceremony, most likely in the Gore Creek Promenade. Navas asked if the specific dates and acts for the concerts have been set yet for Snow Daze and Holidaze, as she is getting many requests for information from winter publications with approaching deadlines. Deighan replied he is working on it. Navas also shared with the group Jeff Brausch has booked the high level skating shows for Holidaze on December 20-21, which will feature rising stars of the US Olympic team who have not yet medaled and will give the audiences an intimate introduction so they can root for them at Olympics. Review Proposed Event Funding Agreement template for 2014 Events: As posted in the Revised Agenda, this item was postponed to an upcoming meeting. Contract proposal and scope of work for CSE Event Liaison and Strategic Consulting in 2014: Hefferren gave a brief summary of the proposed scope of work and noted the efforts to provide marketing and community activation guidance to every event over the last year were very successful, but required considerably more time than expected. There were no questions from the CSE members, and Hefferren left the meeting.  @ 10:50 a.m.: Motion to move into Executive Session, pursuant to: 1) C.R.S. §24- 6-402(4) (e) - to determine positions, develop a strategy and instruct negotiators, Regarding: Contract for Strategic Planning and Consulting Services to the CSE in 2014. M/S/P: Kundolf/Davis/Unanimous. The motion passed 6-0.  @ 11:21 a.m.: Motion to adjourn the Executive Session and return to the regular CSE meeting. M/S/P: Bank/Davis/Unanimous. The motion passed 6-0. 11/5/2013 TOV/CSE DRAFT Minutes October 2, 2013 Page 12 of 12 The regular meeting of the CSE reconvened at 11:21 a.m. Bruno reported all discussion in the Executive Session was as posted, and no decisions were made. Navas was asked to follow up with additional information, as requested, with respect to the Event Liaison contract between Callosum and the VLMDAC. New Business and Community Input: There was no community input and no new business was discussed.  Motion to adjourn at 11:21 a.m. M/S/P: Kundolf/Davis/Unanimous. The motion passed 6-0. UPCOMING MEETINGS: Joint Meeting CSE and VLMDAC @ VLMDAC Thursday, October 17 at 8:30 a.m. Antlers Condominiums and Conference Center Next CSE Meeting: Wednesday, November 6, 2013 @ 8:00 a.m. – 5:00 p.m. Antlers at Vail, Condominiums and Conference Center All Day Review of Funding Requests Wednesday, November 13, 2013 @ 8:00 a.m. – 2:00 p.m. Antlers Condominiums and Conference Center 11/5/2013 MEMORANDUM October 28, 2013 To: Vail Town Council Stan Zemler Pam Brandmeyer Judy Camp From: Sally Lorton Re: September Sales Tax I estimate Vail will collect another $40,000 in September sales tax to bring September collections to $993,308. If so, we will be up 8.7% or $79,581 from the amended budget and up 1.6% or $15,271 from September 2012. Year to date would be up 7.9% or $1,231,980 from 2012. The year to date and full year budgets have been amended by $822,000 to reflect additional collections earlier in the year. Year to date revenue would be up 8.1% or $1,258,122 from the original budget and 2.7% or $436,122 from the amended budget. This is a record for the month of September and year to date through September. The previous record for September was in 2012 and year to date was in 2012. Year to date increased from the record in 2012 by 7.9%. 11/5/2013 % Change % Change 2013 Budget from from Month 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 Budget Collections Variance 2012 Budget January 1,997,091 2,225,841 2,275,967 2,597,985 2,783,306 2,976,655 2,619,673 2,564,383 2,795,688 2,855,524 3,143,593 3,143,629 36 10.09%0.00% February 2,111,163 2,362,825 2,429,377 2,527,130 2,718,643 3,071,615 2,588,889 2,577,360 2,803,136 2,994,580 3,265,186 3,265,222 36 9.04%0.00% March 2,372,942 2,344,178 2,785,101 2,852,954 2,986,446 3,327,304 2,504,567 2,685,004 3,143,418 3,185,859 3,647,404 3,647,440 36 14.49%0.00% April 871,468 992,157 915,554 1,280,324 1,330,740 1,098,918 1,235,941 1,156,934 1,191,690 1,183,087 1,068,077 1,068,300 223 -9.70%0.02% May 428,919 411,595 458,770 449,283 545,874 622,103 516,150 421,925 473,292 487,739 560,955 562,603 1,648 15.35%0.29% June 742,755 732,113 834,913 805,362 953,017 918,061 717,233 873,765 895,951 963,143 1,014,352 1,019,490 5,138 5.85%0.51% July 1,075,532 1,128,514 1,166,183 1,255,243 1,265,781 1,397,842 1,121,860 1,228,767 1,481,329 1,573,499 1,462,209 1,642,491 180,282 4.38%12.33% August 1,029,446 994,445 993,985 1,055,614 1,162,746 1,349,795 1,068,391 1,147,352 1,310,471 1,380,710 1,322,533 1,491,675 169,142 8.04%12.79% September 679,208 757,033 795,807 832,549 908,318 834,569 753,754 761,425 889,945 978,037 913,727 953,308 39,581 -2.53%4.33% Total 11,308,524 11,948,701 12,655,657 13,656,444 14,654,871 15,596,862 13,126,458 13,416,915 14,984,920 15,602,178 16,398,036 16,794,158 396,122 7.64%2.42% October 508,092 532,537 566,173 614,396 688,519 662,767 581,033 594,362 623,420 644,577 676,408 -100.00%-100.00% November 591,269 623,646 713,117 799,582 747,877 719,109 651,873 701,075 788,430 825,873 790,411 -100.00%-100.00% December 2,171,098 2,362,095 2,549,032 2,771,258 2,821,871 2,652,628 2,553,974 2,963,763 3,184,645 2,973,826 3,057,145 -100.00%-100.00% Total 14,578,983 15,466,979 16,483,979 17,841,680 18,913,138 19,631,366 16,913,338 17,676,115 19,581,415 20,046,454 20,922,000 Town of Vail Sales Tax Worksheet 10/28/2013 11/5/2013 - 1 - TOWN OF VAIL REVENUE HIGHLIGHTS November 1, 2013 Sales Tax Upon receipt of all sales tax returns, September collections are estimated to be $993,308 up 1.6% from last year and up 8.7% compared to amended budget. Year to date collections of $16,834,158 are up 7.9% from last year and up 2.7% from amended budget. This September was a record month for the town; the second highest September was in 2012. Inflation as measured by the consumer price index was up 1.2% for September. Approximately 80% of the $20.9 million annual budget has been collected to date. Real Estate Transfer Tax (RETT) RETT collections through October 29th total $3,528,216 down 16.9% from this time last year. Annual budget for 2013 totals $3,871,000, down 29% from 2012, so year to date performance is pacing better than budgeted. Of current collections, approximately 9.4% is from major redevelopment projects including Manor Vail, Four Seasons, Ritz Carlton Residences, Solaris, and Lions Square Lodge North. Collections not related to major redevelopment projects currently total $3,196,415 flat with prior year. Construction Use Tax Use Tax collections total $1,330,444 year-to-date compared to an annual budget of $1.0 million. Construction Use Tax is up 14.7% from collections this time last year, and has already surpassed the entire 2012 tax collected of $1.2 million. Summary Across all funds, year-to-date total revenue of $41.9 million is up 5.8% compared to budget and up 6.3% from prior year, with increased sales tax collections helping to offset decreases in RETT. Construction Use Tax was previously down from prior year, but has now surpassed 2012 collections due to several new residential homes underway. Through October, the town has collected 81% of annual budgeted revenues. 11/5/2013 To: Vail Town Council From: Dwight Henninger, Chief of Police Daric Harvey, Operations Commander Date: September 25, 2013 Subject: Vail Village Loading and Delivery 1. Evaluation of Issue A review of our loading and delivery plan was conducted in response to recent issues and community feedback. T he Code Enforcement Officers, who routinely face this issue, feel that most delivery companies are following the ordinances currently in place. Though there are exceptions and the CEO’s are ticketing them when violations arise. Our records statistics seem to support this. The rules don’t require the use of the loading dock over our current in town delivery plan . The CEO’s have noticed the delivery companies prefer to drive into the village based on convenience and the time required to deliver goods. T he delivery drivers with the larger vehicles start in the mountains in order to finish their routes in Denver at the end of the day a nd on street delivery allows for faster completion . Most drivers prefer to drive onto International Bridge instead of the loading dock because it is a more central location allowing them to get to their destination with goods sooner and begin the remainder of th eir routes. CEO start times on the weekend will be changed to coincide with the early morning deliveries to address any enforcement concerns during the early morning hours. Recently we addressed a concern in Lionshead that commercial vehicles from Charter Sports were parking next to the Marriott in a prohibited area/fire lane instead of using the dock. The Marriott suggested the sign be removed in order to allow parking, but the signage for the fire lane was verified as appropriate and needed to stay in place. Other than that, the system in place in Lionshead seems to be working. Charter Sports is working with the Marriott to meet their delivery needs without any changes to the existing system. Some of the community feedback concerns seem to be stemming more from lack of enforcement of the existing rules; however, timeframes and locations the complaints have been received were not in violation of those rules, which are as follows: Vail Village Rules 4 am – 8:30 am may deliver on street on Hansen Ranch Road and Bridge 4 am – 10:30 am may deliver on street on Gore Creek Drive 5 am – 8 am may deliver on street on Meadow Drive 11/5/2013 Town of Vail Page 2 Couriers only areas may deliver to approved outlying areas in the Village between 6 am and 6 pm with checkpoint approval. 2. Summary and Recommendation Millions of dollars have been spent by companies for the installation of loading docks which are not being used. The existing rules do not factor the recent completion of these docks in the enforcement plan. Delivery drivers should be required to use the loading docks and restrict or eliminate deliveries within the village core. The final piece of the loading and delivery system was completed at the Vail Village Phase III nearly two years ago so there has been ample time for the delivery drivers to ad just. 11/5/2013 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: November 5, 2013 ITEM/TOPIC: Matters from Mayor, Council and Committee Reports: 1) Proposed date of December 10, 2013 for Town Council Retreat 11/5/2013 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: November 5, 2013 ITEM/TOPIC: Executive Session, pursuant to: 1) C.R.S. §24-6-402(4)(b)(e) - to receive legal advice on specific legal questions; and to determine positions, develop a strategy and instruct negotiators, Regarding: update on pending litigation and town owned unit in Vail Village Plaza Phase V; 2) C.R.S. §24-6-402(4)(f) ) - to discuss personnel matters; 3) C.R.S. §24-6-402(4)(a) (b)(e) - to discuss the purchase, acquisition, lease, transfer, or sale of property interests; to receive legal advice on specific legal questions; and to determine positions, develop a strategy and instruct negotiators, Re: Discussion concerning negotiations regarding Timber Ridge Redevelopment. PRESENTER(S): Matt Mire 11/5/2013 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: November 5, 2013 ITEM/TOPIC: Adjournment (3:40 p.m.) NOTE: UPCOMING MEETING START TIMES BELOW (ALL ARE APPROXIMATE DATES AND TIMES AND SUBJECT TO CHANGE) -------------------- THE NEXT REGULAR VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BEGIN AT APPROXIMATELY 12:30 P.M. (or TBD), TUESDAY, NOVEMBER 5, 2013 IN THE VAIL TOWN COUNCIL CHAMBERS FUTURE AGENDA ITEMS: Ongoing agenda items TBD: DRB/PEC updates - Warren - WS - 15 min.; Information Updates Attachments: WS - 15 min.; Executive Session items: 30 min.; Consent Agenda: 5 min.; Town Manager Report: 5 min. FUTURE AGENDA ITEMS: Sign Regulation Amendments Ordinance & Vehicle Signage - George - ES - 11/19 Wildfire Triage Map Update Update - WS - Mark - 30 min. 11/19 Eagle County Economic Development Plan - Chris Romer - WS - 30 min. - 11/19 Xcel Energy Franchise - 11/19 Senior Care Center Funding - 11/19 Ordinance No. 15 First reading Stream Tract - ES - George - 11/19 - 60 min Beaver policy update - Kristen - WS - 11/19 Flood Plain FEMA Requirement - ES - 11/19 Mill Levy Ordinance - ES - 11/19 Chamonix Development - ES - 11/19 Timber Ridge predevelopment agreement - ES - 11/19 Ordinance No. 17 Compliance - ES - 11/19 Matt CSE Strategic Plan 2013 Event Evaluations 2014 Event Funding Recommendations - ES - 60 min - 12/3 CSE & VLMDAC Board Member Appointments - 12/3 - ES Tier IV Criteria discussion - 12/3 - ES Marijuana discussion - WS & ES - Matt Mire - 12/3 DestiMetric Ski Season Preview - WS - 12/17 Fee Schedule changes - George - TBD Neighborhood Speed Control - TBD - Greg/Dwight Housing Strategic Plan - George - TBD Vail Valley Medical Center Maser Plan Update - George - ES - 60 min - TBD EHU Housing Authority - TBD 2015 WAC construction restrictions discussion - George - WS - 30 min. - TBD Sister City discussion - TBD 2015 Expectations/Legacy Piece - TBD Update on I-70 noise right lane use - TBD Water Quality Management Plan and update - TBD 11/5/2013