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HomeMy WebLinkAbout2013-12-03 Agenda and Support Documentation Town Council Special MeetingVAIL TOWN COUNCIL SPECIAL MEETING AGENDA VAIL TOWN COUNCIL CHAMBERS 75 S. Frontage Road W. Vail, CO 81657 8:00 A.M., DECEMBER 3, 2013 NOTE: Times of items are approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. Public comments on work session item may be solicited by the Town Council 1. ITEM/TOPIC: COUNCIL RETREAT AT THE GRAND VIEW LOCATED AT THE LIONSHEAD PARKING STRUCTURE 2. ITEM/TOPIC: Introductions and Dicussion Ground Rules PRESENTER(S): Rick Smith 3. ITEM/TOPIC: Governance/Role of Town Council PRESENTER(S): Matt Mire 4. ITEM/TOPIC: Operating Agreements Discussion PRESENTER(S): Rick Smith 5. ITEM/TOPIC: Town of Vail Mission, Vision and Values PRESENTER(S): Rick Smith 6. ITEM/TOPIC: Goal Areas for 2014 PRESENTER(S): Rick Smith 7. ITEM/TOPIC: Summary/Next Steps PRESENTER(S): Rick Smith 8. ITEM/TOPIC: Adjournment 12:30 p.m. 12/3/2013 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: December 3, 2013 ITEM/TOPIC: COUNCIL RETREAT AT THE GRAND VIEW LOCATED AT THE LIONSHEAD PARKING STRUCTURE ATTACHMENTS: Town Manager Memorandum and Support Material 12/3/2013 1 - 1 - 1 12/3/2013 TOWN OF VAIL ' Me m o randum To: Town Council From : Stan Zemler Date: December 3 , 201 3 Subject: Retreat Counc il Retreat Part I will be held at The Grandview in the Lionshead parking structure beg inning at 8:00a.m . on December 3rd . Attached is an agenda , as well as some support materia l to help w ith the d iscussion . Part II , will be held on December 17. Rick Smith , H R D i rector for the Vail Vall ey Medica l Center wi ll facilitate the meetings. If you have any questions, please let me know. 1 - 1 - 2 12/3/2013 Town of Vail Council & Staff Session Identifying Direction & Priorities February 7~ 2012 TOWN OF ~ 1 - 1 - 3 12/3/2013 eeti g u pos • For the Council to reach consensus on the key initiatives and time frames. • To solicit input and ideas from Staff on plans to achieve the initiatives. 1 - 1 - 4 12/3/2013 -1 ::T CD -o ., 0 n CD t/) t/) ~ , 0 --0 ~ CD c. 1 - 1 - 5 12/3/2013 Town of Vail Vision To be the Premier International Mountain Resort Community! Our Mission G ro w a v ib ra nt , d ive rse eco no m y an d community, providing our citizens and guests with exceptional services and an abundance of recreational, cultural and educational opportunities . Our Values Respect, Trust , Integrity, Innovation, Collaboration, En viro nmen ta l Stewa rdship Our Commitment To provide vision, leadership , efficiency, transparency, accountability and fiscal responsibility. TOWN OF ~ 1 - 1 - 6 12/3/2013 own of a~l Key Goals (Consensus) 5-10 Years • Improve Economic Vitality • Grow a Balanced Community • Improve the Quality of the Experience • Develop Future Leadership TOWN OF ~ 1 - 1 - 7 12/3/2013 Vision To be the Premier International Mountain Resort Community Mission Grow a vibrant, diverse economy and community, providing our citizens and guests with exceptional services and an abundance of recreational, cultural, educational opportunities. Improve Economic Vitality i Grow a Balance Community Goals Actions Respect Trust Integrity Improve the Quality of the Experience --------~----~ --------~----~ Values Innovation Collaboration Environmental Stewardships \. Develop Future Leadership \'-------~------ \. 1 - 1 - 8 12/3/2013 Improve Economic Vitality Initiatives • Embrace an International focus in our destination strategy. o International terminal o Events that attract international audiences o Evaluate signage o Maintain/enhance International relationships o Cultivate international city relationships • Improve the regulatory environment for doing business in Vail and consider incentives that might promote short-term redevelopment. (e.g . periodically review development approaches with policy objectives to ensure consistency with redevelopment strategy ~ event producers) • Keep our eye on quality group business (increase groups that support local businesses . • Be proactive in securing event partnerships and ensure we get good recognition for our support. • Develop and promote a TOV Endowment Fund • Develop an economic diversity strategy to include : o Advance health & well-being o Small business o Determine current commercial sq . footage , vacancy rate , assess zoning and regulations to ensure we 're getting what we want and assess if and how we want to grow. Look at updating Land Use Plan . Town of Vitil 7 1 - 1 - 9 12/3/2013 Grow a Balance Community Initiatives • Assess current demographic mix vs. desired demographic mix • Explore amenities that will influence upper-middle income to live in Vail. • Review Chamonix configuration to attract the desired demographic. • Explore adapting the buy-down/mortgage assistance program to achieve the Goal. • Explore the future of RSES 1 - 1 - 10 12/3/2013 Improve the Quality of the Experience Initiatives • Integrate VLMD information with capital plan. • Partner with VR on cutting-edge technology (e.g. way finding, wi- fi, social media, apps). • Focus on resort size and resort appropriate environmental programs. • Review and enhance our "connectivity" plan , • Encourage recreational Partner's amenities are commensurate with world-class resort status. • Begin long-range planning to reduce the impact of 1-70. • Improve the quality/convenience of parking and transportation . I own ilf V;ul 1 - 1 - 11 12/3/2013 Town of Vail Council Operating Agreements • Respectfully disagree . • Once a majo rity decision has been reached , don 't relitigate. • Keep it about the topic , don 't make it personal. • Listen first, drive for common ground . • Healthy conflict is encouraged and embraced. • Articulate the basis for your position . • Use consensus to better understand . • Respond within 24 hours. • Staff time requires Rule of 4. TOWN OF ~~ lt) 1 - 1 - 12 12/3/2013 TOWN OF VAIL' Memorandum To : Town Council From : Stan Zemler Date : February 26, 2013 Subject: Notes from Council retreat 1/8/2013 I. OPERATING AGREEMENTS 1. "Matters from Council" we can do better-can we separate discussions between updates an d requests for action that the "rule of 4 " appl ies to? 2. Council shou ld not direct staff-should always work throug h the Manager. Following the chain of command works well. 3. We can produce better summaries of outcomes of votes and discussions, from both the Mayor and Manager the responsible party ; where and when appropriate. 4. Be thoughtful about in terrupting one another; make sure conversations are allowed to be completed. Be aware of the north end of table. Other issues: Council believes they are working well together. Sometimes too much m icro management. Sometimes too much criticism of staff. Do we use/need council voice mail? Town of Vail jackets? Some members yet to rece ive one. II. WORK PLAN DISCUSSIONS Overall a very good year with a lot accomplished . -Doing well on economic vitality-it's where we have focused. -Stalled Timber Ridge redevelopment, hospital/town hall and Golf Course Club House. Still may happen . Good progress on Timber Ridge financing . We're falling short on education; i.e. Living at Your Peak/Energy Forum, etc. How do we get it going? What process do we use? Do we need a physical facility? Engage in sma ller forums to discuss possible projects? Can be event...i.e.; Lech program. 1 - 1 - 13 12/3/2013 ACTION: FOLLOW UP WITH COUNCIL a discussion about how to proceed. ADD to 2013 work program. Ill. GROW A BALANCED COMMUNITY -Housing authority response to council input. Action: GET TO COUNCIL Continue to explore the role of Red Sandstone Elementary (in the future, long of RSES, perhaps not limited to magnet)?-get some outside help to more can we do. FOLLOW UP work with council in future leadership ..... MOVE INTO Balanced Community -Why aren't we streaming youth advisory council? Add some social gatherings for citizens? ACTION: Staff review this area make some recommendations ADD TO WORK IV. IMPROVE QUALITY Integrate into capital plan what was done-did we follow up on Vail Local Marketing District recommendations? -Role of council committees not always working, i.e.; "way finding." Action: Staff/Council Discussion to create expectations. Add Work Session: COUNCIL UPDATE -focus on updates projects: Council feels somewhat left out. We are doing a lot but can be more effective communicating back. council when appropriate; otherwise, sub-committees or committees with council members cause confusion. V. COUNCIL CONTRIBUTIONS Current process for allocations is "dated." Iconic events-ACTION: COUNCIL DISCUSSION 26 1h) for February discussion: -Criteria development Who's protected or not? Who administers process, Council, 1-€1"-:::ll'"lrl building/education/intellectual -NEW CATEGORY has council interest. Town of Vail Page 2 1 - 1 - 14 12/3/2013 VI. DICUSSION -Who or why should we fund? -Capital contributions work well. of non-profit. -Non-profits fill niche and should not be part town government. it really when they're on town property? -Is the town responsible because we helped start them? -Guest amenity? Does the TOV fund all guest amenities? CONTI DISCUSSION/WORK Should to develop criteria for considering funding organizations, i.e., historian/horticulturist, not currently provided by TOV non-profits should be independent although town could provide some services. Contribute is this a category? Town of Vail 3 1 - 1 - 15 12/3/2013 Memorandum To: Town Council From: Stan Zem ler Date: March 18, 2013 Subject: Notes from Council retreat 02/26/2013 I. OPERATING AGREEMENTS 1. "Open Items" Manager/Mayor summarize open items with recommendations/suggestions to put closure to items II. COUNCIL CONTRIBUTIONS 1. Criteria/Categories a . Economic Current categories are outdated and should be updated to coincide with current Counci l goals 1. Economic Vitality ii. Developing Community -to assist w ith keeping good employees (housing and childcare facility) b. Education i. RSES, International Dance , Jazz Festival , Bravo c. Health & Well-Being (Where does it fit?) d . Iconic i. Funding should go to VLMDAC since the funds come from the lodging tax. If the event is successful, the money will grow from the increase in lodging nights, which will fund additional events e . Research and Deve lo pment -Events that reinforce the brand 1. Wellness ii. Global Forum 2 . Best way to manage CSE and VLMDAC a. Research and Development committee made up of VLMDAC member, staff, CSE member, hosp ital representative, restaurant representative b. Stan and Kelli come back with recommendations i. Developing metrics 11. Source of Fund ing iil . Concepts 1 - 1 - 16 12/3/2013 c. All events to CSE for funding-including Bravo , Jazz and International Dance d. Council has 1 year event funding e. In-kind contributions (Where does this fit?) 'f. To recap , ask ourselves "what's wrong with this process" g . The term "iconic events "-toss the word iconic-but consider it's embedded in the brand and a part of your fiber h. Possibly keep a second "pot" of money in Council Contributions i. Revisit the culturally designated list -is it still relevant j. Current funding criteria is pretty genera l k. Definition of "Protected List:" integral -if the event went away, what would happen? Must contribute to the summer brand-If we had no Bravo!, our brand would be greatly diminished i. Consider length of event 11. Bravo's a month long vs . Mountain Games is 3-4 days iii . Dance is 1 0+ days iv. Vail Jazz is 11-14 concerts v . Vail America Days -1 day I. There appears to be a certain arbitrariness to funding that's causing objections m. Everything we do should be an economic tool -Kelli's department should have input n. It's important to brand multi-day events-these are things we want to protect o . Can any Council actually "hold the line" on funding p . Look to the model of the Denver facilit ies tax where three tiers have been established (all are funded by this tax): 1. Tier 3 -top tier has a guaranteed level of support ii. Tier 2-events must re-prove themselves annually iii. Tier 3 -anything new-R&D iv. This has been a successful tool-our labels were just different in ACE q. The overall process will never be "clean " and must be reviewed on an annual bas i s r. Seed funding for incrementa l programs-must remain open about economic development s. Look at extraordinary programming t. If you 're requesting more $, tell us what has changed u. It's the town 's responsibility to support economic development but not BE (!) it-this fund doesn't grow unless YOU (the applicant) grow it 'v . What is sustainable? w. Kelli to present week per week w/a reasonable multip lier/sales tax and incremental revenue/must measure participation x. Must be at the next level for CSE sophistication y . Staff to provide list of Counci l Contribution considerations z . Support health/wellness concept Town of Vail Page 2 1 - 1 - 17 12/3/2013 Ill. SERVICES/SERVICE GROUPS OR SERVICE/EDUCATION 1. Would include Channel 5, which has its own funding th rough the franchise fee a. BFAG-a lready fund/cultural and make capital contributions which support our physical plant b. Colorado Ski Museum -already fund/cultural and make capital contributions which support our physical plant c. RSES -make this school so attractive people will want to live here- fundamentally change the product of RSES so it competes with private schools and becomes a literal magnet-apply political pressure to the school board -what is the district's policy on variances to attend RSES - TALK WITH DISTRICT-We don't have enough budget to impact the schools/education. d. Pre-schools (Va il Childcare, CGOL) e. Before/After school programs (already funded by VRD)-but Council could conside r supplementing equipment, although that could lead to the school district's lessening their funding -would not be a comfortable funding a position 2. Come up with categories that are convenient/understandable for us 3. Fund a service or expertise the town doesn't have/provide-it enhances our "in house" expertise, e.g., horticulturist or historian 4. Use equity as a measurement/a box that can be defended for amenities that are free to the pub l ic and provide rest and relaxation -that was #1 on the survey- view the Museum and the Gardens as public art-they are just as important as special events -label them as a service 5. Fund specific dollars for long-term projects that are not subject to the whims of Council -bricks and mortar 6. Use the model of the library with town empl oyees or AIPP with a salaried town coordinator 7. Parks and Museums become a department of the town 8. Consider what it would cost for the town to do the gardens -we're not supporting them to the level they need to provide their service vs. they shouldn 't be funded by the government-we're not creating "welfare queens'' 9. Must recognize philanthropy and giving has changed dramatically-we must rely on people outside of Vail -this ensures their very high traffic rea l estate retains its value 10. Does the town have a moral obligation when an entity was started by/applied for by the town 11. Does the town want more ownership? Can the town afford to fund over a long- term basis? Can we commit into perpetuity? 12. This has serious budget imp l ications 13. Daly is comfortable w/current funding leve ls 14 . What is the justification for the difference in funding between BFAG and Ski Museum-doesn't feel equitable-what's the measure-what are the expectations -consistent messaging -add significantly to the overall ambience 15.Andy, Greg, Kevin and Ludi are "yes" on capital funding and special projects/programming Town of Vail Page 3 1 - 1 - 18 12/3/2013 IV . NEW BUSINESS 1. Concern: we 've stumbled on approval processes ; there is a perception we've given conceptual or quasi approval by allowing applicants To "go though the process" -feels cumbersome and maybe unfair to the applicant -what does a decision mean? We're getting a lot of criticism 2. Need 4 hands to proceed-restate the action Council is taking/discipline in the meeting/restate "inte nt" statements/decide what's really important and concentrate on higher level projects Town of Vail Page4 1 - 1 - 19 12/3/2013 STRAT EGIC PLAN 2012 -2022 WORK P LAN 2013-2014 Presented -------- Revised Septembe r 26, 2013 V ision To be the Premier International Mountai n Resort Community! Our M ission Grow a vibrant, diverse economy and community, p roviding o ur citizens and guests with except ional services and an abun d ance of recreational, c ultural and educatio n a l opportunities. Our Values Respect, Tr ust, In teg r it y, I nnovat io n, Collaboratio n , Environmental Stewardship _ Ou r C ommitment T o p rovide visio n , leaders hip , efficiency, transparency, accountab ility and f i scal respo nsibility. N ote: Changes m ade b y Counci l d u ri ng their 2012 retreat a re h ighlighted in italics . NOT E : CHANGES MADE BY STAFF A S OF JULY 17 . DECEMBER 18 , 2012 A N D SEPTEMBER 26 , 2013 IN RE D . Key Goal s • Improve Economic Vitality • Grow a Balanced Community Improve the Quality of the Experience • Develop F u ture Leadership Goal : Improve Economi c Vitality Imp rove the econom ic health of Va il , while being fiscal ly responsible. Focus on health an d well be ing as the t hird com po ne nt of a vita l economy. Increase inte rn atio nal tou r ism. 1 - 1 - 20 12/3/2013 2012 -2013 Action Steps -Improve Economic Vitality • Embrace an international focus in our destination strategy including international marketing collaboration between Vail Local Marketing District, Vail Mountain Marketing and Colorado State Office of Economic Development and International Trade as we ll as events that attract international audiences through the Commission on Specia l Events, Vail Local Marketing District and Vail Town Counci l. Project Leader: Kelli McDona ld Key Milestones : 01 -4 20 12 Mexi co and South American media and influencer v is its , familiarization trips and marketing materials. ONGOING. 2012 : 25+ trips 01 -3 2013 2013: 30+ trips 0 1-2 2012 AIPP and the Mexican Consulate bring art exhibits from Mexico t o Vail ; exhibit at the Sebastian starts March 16. Jesus Mora les rece pt ion J u ne 3 0, 20 12. 02 -4 2012 Have a seat at the table f or the Regional Partnership Strategy Deve lo pment from the Colorado State Office of Economic Development and International Trade. Meetin gs held in July and Octo ber. 2012 . 01-3 2013 Also qu arte rly in 2013 01& 4 2012 Provide funding for events to appeal to international aud iences . Co mple te 0 4 2013 Prov ide f u nding for events to appeal to International audiences • Participate in development of an international terminal at Eagle A i rport. Project Leader: Margaret Rogers, Council Representative Key Milestones: 01 -4 2012 Have a seat at the table for the Eagle Airport Master Planning process; collaborate with Eagle County Commissioners and the Economic Council of Eagle County on th i s initiative. Master Plan inp ut ses s1on July 2, 20 12. Follow up me etings i n Octobe r and De ce mber 20 12 Complete Note: May require additional re sources . 1 - 1 - 21 12/3/2013 • Utilize Vail Mountain Marketing 's database on international guests through agreement with Vail Local Marketing District to message to those guests through email 6 times per year to drive visitation . Additional efforts will occur through public relations articles and stories ; print advertising and a dedicated web site . Project Leader: Kelli McDonald Key Milestones: Q2 2012 First flight of email messaging, print ads and public re lations. Comple te Q3 2012 Second flight of email messaging, print ads and public relations . Co mplete Q 1-3 2013 Comp lete • Develop an economic diversity strategy to include health and well-being. Project Leader : Kelli McDonald Key Milestones : Q1 -4 2012 VLMD adopts health and well-being as a strategic pillar- ONGOING. Q1-4 2012 Recruiting efforts to bring more medical meetings-ONGOING. Q 1-4 2013 Q 1-4 2014 Q 4 2012 Q 4 2012 Q2 2013 201 2 Act uals. 2 ,50 0+ roo m n ig hts -27 % of overall room n ights 2 01 3 T o Date : 3 ,900 room n ig hts -34 % of ov erall room nig hts O n the books for 20 14 27% of ove rall room nights VEAC roundtable discussion on topic. First meeting November 201 2. Foll ow up m eet ing sch ed uled Ja nuary 201 3. Complete Im pleme ntatio n of the T OV e mployee we ll ness program and in itiati ves. Jo int meeti ng with V LMDAC and VEAC. ONGOING • Develop an economic development strategy to encourage small businesses to remain and to locate in Vail. Project Le ader: Kelli McDonald and Community Development Key Milestones: Q2 -3 2012 VEAC roundtable discussion on topic (Kell i) Meeting held October 20 12. Follow up meeti ng s c hedule d Ja nua ry 2013. Complete Q1 2013 Ad d itiona l d iscussion with VEAC. ONG O ING Q2-3 2012 Collaboration with the Economic Council of Eagle Count y , NWCCOG Economic Development District and Colorado State Office of Economic Development and International T rade. (Ke lli ) 1 - 1 - 22 12/3/2013 Meeting s held July, Octo ber and December 2012 wi th all entities. 01-3 2013 ECEC and NWCOG meetings attended 02-3 2012 Determine current commercial square footage, vacancy rate , assess zoning and regulations to ensure we 're getting what we want and assess if and how we want to grow. Update Land Use Plan if necessary. (Community Development) • Grow quality group business (increase groups that support local businesses) through continued efforts of VLMD and Vail Valley Partnership to recruit groups to host their events, conferences and tournaments in VaiL Project Leader: Kelli McDonald Key Milestones: 01 -4 2012 Measure results in terms of number of groups as well as room nights and dollars in contracted revenue. 2011: 9,200 room nights ; $1,652,000 lodging revenue 2012 projected : 9,400 room nights; $1 ,950,000 lodging revenue A ctu als: 11 ,000 roo m nights; $2,500,0 00 lodging revenue 2013 projected : 9 ,500 room nights; $2,050 ,000 lodging revenue Economic Development Manager and Vail Valley Partnership will work toward increasing room nights for 2013 above this projected level. Ongoing 03 2013 11,814 room nights: $2 ,005,000 To Date T h ro ugh A ugust 201 3 . ONGOING • Be proactive in securing event partnerships and ensure we receive appropriate recognition for our support. Project Leader: Kelli McDonald Key M ilestones: 01 2012 01 2012 04 2012 Recruit new events and event promoters in 2012 -Complete Town Manager sends letter to USA Pro Cycling Challenge request ing a meeting with Shawn Hunter in an attempt to bring the event back to Vail-Complete. Town of Vail and WF submit bid for a stage of USA Pro Cycling Challenge-Decis ion D ecember 2012 to b rin g Ti me Tri al Stage back to Vail in Augu st 2013 . Complete 02-4 2012 Meetings scheduled with identified local and reg ional entities who could be partners in the effort to recruit world-class events to Vail. Secured four new events for 2012 from this effort. Contracted with MKT Vai l to lead this effort in Q3 20 12 . 1 - 1 - 23 12/3/2013 01-4 2013 Ong otng efforts for Q1 -4 2013 led by MKT Va il, CSE and V LMDAC 02 2013 Ho sted Burton US Snowb oa rd ing Championship s 02-4 2012 Ensure that recognition of Vail is increased for support of 2015 World Championsh ips -Ongoing. 01-4 2013 Continue involvem e nt in meeti ngs a nd planning of 20 15 event • Improve the regulatory environment for doing business in Vail and consider incentives that might promote short-term redevelopment to bring in new business (e .g., periodically review development approaches with policy objectives to ensure consistency with redevelopment strategy) incl udin g sign regulations, di sp lays, design review process, fire code inspections and e-commerce for building departm ent payments. Project Leader: George Ruther Key milestones: 02 2012 02 2012 03 2012 04 2012 Convene work session with Council to d iscuss redevelopment incentives and policy objectives options Review sign regulation s, outdoor display policies and development review processes and convene joint worksession meeting with Council , PEG and ORB Strea mli n ing th e development review p ro ce ss currentl y before the PE C for recommendatt on . Future tow n co u ncil worksession meeti ngs requi red. VEAC roundtable discuss ion on existing regulations Mee t ing held Septe mber 2012 . fol low u p meetin g January 20 13 . Review and adoption of 2012 Internat ional Building Code (IBC) Review process cu rrently underway . Ord ma nce to Town Counci l 1 5 1 meeting in October. • Improve the regulatory environment for doing business in Vail for event producers inclu ding special event permitting process, vendor permits and liquor permits. Project Leader: Pam Brandmeyer and Kelli McDonald Key milestones : 01 -4 2012 Formation of the Event Review Committee (ERG), with representatives from each town department, has provided seamless implementation of cha ll enging special events, e.g., Pro Cycling Challenge, Divas, Teva Summer and Winter Games, etc ., as well as setting the stage for upcoming major 2012 events, e.g ., 1 - 1 - 24 12/3/2013 02 2012 03 2012 Gran Fondo, Tour of Vail , etc. In 2011 , ERC processed 90 special events licenses. Ongoing (Pam) CSE roundtable discussion with event promoters to discuss existing regulations and policies (Kelli) Meeti ng held in May 2012 Resulting act1on items: development of st rea mlined online perm its and calendar which will be live i n Q 1 2013. Complete Schedule work session d iscussion with Council (Kelli and Pam) Meet ing held September 4, 2012 Complete Improve the regulatory environment for doing business in Vail for new and existing businesses. Project Leader: George Ruther, Kell l McDonald Key Milestones : 03 2012 04 2012 03 2012 VEAC roundtabl.e discussion on existing regu lations Meeting held f or Se pte mber 20 12. Follow u p meetin g in Janua ry 2013. Complete Identify options for simplifying workflow, map the existing process to identify redundancies and inefficiencies , and develop strategic plan for implementation Schedule work session discussion with Council to discuss policy direction and establish a schedule fo r adopting and implementing amendments. • Redevelop the municipa l site including the medical office building which will improve economic vitality by expanding the footprint of the clinic and by redeveloping TOV assets, which may include the Vail Village Inn Phase 5 commercial space, the Main Vail fire station , etc .. to house staff temporarily in these buildings, then creating additional office space once the muni building is complete. Project Leader: George Ruther Key Milestones: 01 2012 01 2012 03 2012 04 2012 02 2013 02 2013 Sign Memorandum of Understanding -Complete. Award TOV contracts for architect and project management - Com plete. Complete entitlement process . Curre ntly u nd erwa y. Obtain final COOT approvals. Regu lar meetin gs scheduled; IGA required. Relocate TOV offices . Break ground . 1 - 1 - 25 12/3/2013 Q1 2015 Complete project. Nu merou s c rit ica l path milestones already met. Schem atic design s ign off next major milestone . This proj ect w as p laced on hold when developmen t partners b acked out of the project in Novem ber, 2012 Informal discussions between th e staff and the WMC ad min istrati on conti nue as the WMC master planning process advances. • Accelerate implementation of a financial system to c oincide with the demolition of the existing municipal building which houses the system hardware . The timing of this project is tied to the ability to exit the muni building . The project also supports economic development through improved ability to provide information and supports an improved customer service through e-commerce. Project Leaders: Kathleen Halloran and Mike Richards Key Milestones : Q1 2012 Q2 2012 Q1 2013 Evaluate systems. Complete Award contract and begin phased implementation . Co nt ract a warded to New World Syste ms for Financial and Hum a n Re sources applicat ion s and EM GOV for Sales Tax; Ti mekeep ing awarded to Nova T ime Systems Complete implementation of all critical modules prior to relocation of TOV offices. Sa les tax modul e went live fo r processing 12/12/12; Finance applicat ion went live 7/8/13; Timekeeping appli ca tion and installation of time clock equipm e nt went l ive 8/12/13 and Human Resources/P ayroll applicati on went live 8/26/13 Future appli cations include e-commerce and e mployee se lf~service via the i nternet, both of w h ic h must coi ncide with th e town's new webstte imple mentation. A new purchasing card web se rv ice is also planned prior to year-end • Comp lete "Conference Center Funds" projects : the clubhouse at Vail golf and Nordic center; Ford Park athletic fields ; and Ford amphitheater improvements . These projects are designed to increase our abi lity to add room nights such as the event space at the golf clubhouse and the athletic fields as well as provide a better overall experience by upping the bar with regards to the condition of all facilities . Project Leader: Greg Hall, Todd Oppenheimer and team e.g. WF, VRD Key Milestones: Q4 2012-2013 Begin construction of Ford Park athletic fields . C ompleted 1 - 1 - 26 12/3/2013 01 2013 Begin construction of clubhouse. Clubhouse CUP approved , appea led . upheld and cou rt action com p let ed Earliest construction would be scheduled fall2013 pending litigation . Litigation stm pend ing 03 2012-2013 03 2013 Begin construction of Ford amphitheater improvements . Begin constru ction on Ford Pa rk Ph ase II • Program and manage the new Lionshead Welcome Center community space , The Grand View . Project Leader: Pam Brandmeyer Key Milestones: 01 2012 01 2012 02 2012 02 2013 Use RFP process to select individual or group to program and manage the facility -Complete. Sign management contract; determine pricing; operational guidelines and policy including free and discounted events. Begin having paid events. Complete one-year review and make adjustments if necessary. • Partner with Vail Resorts to provide a 50 1h anniversary celebration . Project Leaders: Kelli McDonald and Suzanne Silverthorn Key Milestones: 01 2012 02 2012 03 2012 04 2012 02 2013 03 2013 Funding of $250,000 approved for 2012-Complete. Presentation to Town Council on timeline and activities. Meeting held July 17, 2012 Launch of celebration with Pioneer D'ays . Com ptete Anniversary celebration with Snow Daze, Holidaze , Film Premier and other activities. -Complete April activities -Complete Final celebratio n during America Days over July 4 holiday. Comp lete Partner with the Vail Valley Foundation to present the 2015 championships and Nations Ski race in Vail . Project Leaders : Susie Tjossem , Stan Zemler and Dwight Henninger Key Milestones: 02 2012 Host emergency preparedness exercises in coordination 1 - 1 - 27 12/3/2013 with Town 's exercise program that develop our awa reness. Exe rc ises were conducted on October 18, 20 ·12 and October 3 , 2013 with involvem e nt of most stakeholders. Q1 20 13 Finalize legacy actions and plans for the T own . Workin g wit h County to imp rove 800 MhZ radio system backbone a s a legacy of the W orld Championships. Q4 2013 Activate coordinated p la ns during the December 7-8 , 14-15 ,20 13 Test Events. December 6, 2013 all faciHties a nd co m munications li nk s will be tested during Men's races. 01 -4 2012-14 Active partici pation on the Organizing Committee . O ngoing Beyond 2013 -Improve Economic Vitality • Embrace an interna tional focus in our destination strategy: to include United Kingdom, Australia and Asian markets. V EAC m eeting w ith Vail Mountain marketing held September 2012. • Evaluate signage for an appropria te mix of languages. Not recom mended by w a yfind ing . • Maintain/enhance international relationships. Va il Moun tain and V LM D tniti at ive s for 2013 Cultivate international city relationships : Look to international partners for best practices and potentia l inroads to new markets regard i ng international resort tou r ism. • Develop and promote TOV endowment fund : Explore/establish add itiona l ways for gifting to TOV prog rams and events through endowments , bequests , and other cha ritab le g ifti ng arrangements. Goal : Grow a Balanced Commun ity Attract professionals and families back into the Vail community. 2012-2013 Action Steps-Grow a Balanced Community • Assess c urrent demographic mix vs . desired demographic mix us ing most cu rrent census and Eagle County documents. Project Leader: Commun ity Development Key Milestones: Q3 2012 Complete assessment Assessment has been completed_ Awa iti ng worksesston discussion w ith the to wn council. • Explore the future of Red Sandstone Elementary School (RSES). 1 - 1 - 28 12/3/2013 Project Leader: Town Council and Town Manager Key Mi lestones: 01 2012 03 2012 04 2012 Town Council and staff worked with the Eagle County School Board to keep RSES open and operating .-COMPLETE Work session to understand current policies of school board and develop Council objectives for RSES , e.g., which grades may be best served Schedule meeting with school district to map out future of RSES • Assure affordable work force housing remains at Timber Ridge Project Leaders: TRAHC Board Key Milestones : 02 2012 02 2012 02 2012 04 2012 04 20 12 01 2013 04 2013 04 2013 Resolve non-compliance iss ues on financing with US Bank. Complete-Letter of Credit renewed for one year with terms established for second one-year renewal Prepare five-year operating plan and revenue strategy. Complete Develop a revised capital improvement plan. Complete Complete first year capital improvements per plan . Complete - improvements include roof replacements, deck repairs, fire alarm cab le , upgrades to 20 units. Developed refinancing plan and obtained budget approval from Town Council ; instructed trustee to notify bondholders of early February redemption . Complete refinancing with $8 million cash payment and $8 million lo an from TOV. Comptete. Conclude discuss1ons with developer regard in g re-develop ment of eastern half and present to Council. Complete additional capit al improvements as budg et ed . Complete , comprehensive renovation of Vail Public Library including renovation of the entire first floor (new stacks, new lighting , new carpet), addition of technology in the community room, increased technology offerings on the main level, and renovation of the lower level to make it useable for the public (meeting/training space) as well as for staff offices. We also plan to centralize patron services at one service desk and achieve increased usage of the library's community room (an ideal space for a variety of educational, cultural & civic engagement opportunities). Project Leader: Lor i A. Barnes and team 1 - 1 - 29 12/3/2013 Key Milestones : Q1 2012 Q4 2012 Contract. award for construction . Project complete . P roject is complete wi th the e xcep tion of exte rior s ig nage, V intage Vail quilt, & security c a meras, inside and outs ide t he buil d ing . (a ll of t h 1s is well underway and s hould be com plete by th e end of 2013.) Beyond 2013 -Grow a Balanced Community • Explore amenities that will influence the desired demographic (identified in the above analysis) to live in Vail to potentially include a "gathering/community center" among other amenities . An October 2008 asset inventory study was completed by t he Vail Local Marketing District Advisory Council and Town Council gave direction to update and expand the study, which was completed in May 2011. A copy of that study can be presented to Town Council for further review. Update the study to include 2012 construction projects. VLMD fu nded a n update of the study to be prese nted at De cemb er 18 , 2012 Council work session . This resulted i n a robust onlin e p rogram th at lea ds other resorts with cutting -edg e tech nol o gy, Innovation and tho roug hne ss of data . U p date s will be c o nducted twice annually beginning i n 20 13. • Review Chamonix configuration to attract the desired demographic. • Explore adapting the buy-down/mortgage assistance program to achieve this goal. Goal: Improve the Quality of the Experience Improve the Vail experience for all guests and further set Vail apart from its competition . 2012 -2013 Action Steps -Improve the Quality of the Experience • Integrate VLMDAC information with c apital plan. Project Leaders: Kelli McDonald and Kathleen Halloran Key Milestones : Q1 2012 VLMDAC memo will be presented to Council March 20, 2012. Comp lete Q3 -4 2012 2013 budget discussions include consideration of VLMDAC input. Complete 1 - 1 - 30 12/3/2013 Partner with Vail Resorts on cutting-edge technology (e .g., way finding, wi-fi, social media, apps). Project Leaders: S.uzanne Silverthorn, Greg Hall , Kelli McDonald . Ron Braden Key Milestones: 02 2012 Q.3 2012 04 2012 Formalize a structure for collaboration and set goals. Li onshead Welcome Center program de s1 gn id ent ified hardware/software collaboration with vendor previou s ly vetted by Vail Resorts. A similar design study has been initi ated for renovation of Vail Village Welcome Center. Develop a li st of shared actions . Partnerships to date include live Vail Mountain feed for touchscreen in Lionshead Welcome Center spring 2012 . plu s use of Vail Res orts v ideo feeds on media wall; and introduction of V a il Hiki ng & B ik in g ap p 1n June 2012 init1ated by Vail Loca l Market 1ng D1st ri ct. Monitor real-ti me parking information on m. vail. com for accuracy. Ongoing • Focus on resort size and resort appropriate environmental programs. Project Leader: Kristen Bertuglia Vail Recycles! Vail Vi llage and Lionshead Recycling Program Key Milestones: 01 2012 Conduct waste study and survey to establish waste diversion baseline: Survey businesses as t o current practices and attitudes, challenges , barriers with respect to waste diversion, how the Town can help . Establish waste diversion baseline by random selection sort samplin g of bus i ness trash. Completed 02 2012 Compile results , hold stakeholder meeting with waste haulers , businesses, and develop recommendations . Comp leted 02 2012 Complete final report . Present results to Town Council, obtain di rection as to appropriate recycling incentive program (e .g. ordinance updates , grants or incentives, additional services , etc.) Completed 03 2012 Implement Va il Recycles! Program for Vai l Village and Lionshead V ai l Village Recycling Pilot Program ready for imple mentation . Presented to town council on July 17, 2012. Com mu nity survey wo rk has bee n completed and a draft ordina nce is re ady fo r furthe r dlscuss1on w1th the Town CoLmctl and the community. Water Quality Public Education Program 1 - 1 - 31 12/3/2013 Key Milestones: Q1 2012 Interview Americorp Environmental Stewardship program candidates and select summer intern in order to assist in the development of a public education campaign that raises community awareness about the individual potential to positively impact water quality, including establishing current practices for private property pine beetle spraying . Sum me r In tern h1red . Q2 2012 Summer intern kickoff meeting -Based on the Boulder Keep It Clean Program , intern will develop door hangers and educational material for East Vail residents . Target 500 contacts made. Project Completed Q3 2012 Working with staff, intern will provide web content using graphic materials to educate the public on water quality issues. Organize Gore Creek walking tours at Bighorn Park. Presentations/demonstrations will provide a hands-on learning experience for residents and guests: ecosystem ecology, wildlife and aquatic insects , proper r iparian area buffers , maintenance , lawn care , etc. July Working with staff. intern will help organize a Gore Creek stream bank restoration project with resident volunteers to prevent erosion impairment in previously identified target areas . Gore C reek Aquatic Life P ublic Edu cation Program o ngorng . First presentatron was on July 11th in East V a i l. P rogram c o nti n ued during t he summer of 2013 with th e assis ta nce o f a n Ameri corp vo lu nteer. Sustainable Building In itiative (SBI)-Currently underway, the objective of the SBI is to develop and implement a green building points system , incentivize sustainable building practices through carrot rather than st ick approach, education and outreach . Ensure this initiative improves the ability for doing business in Vail. O ngoi ng Key Milestones: Q1 2012 Q2 2012 Q2 2012 Q3 2012 Conduct 3 SBI Committee meetings to determine point items in categories not yet addressed (energy, materials and reuse, quality control , and innovation). Present each category to the Planning and Environmental Commission (PEC). SBI meeting to discuss incentives . Final revisions and public comment period . Final draft presented to PEC. F inal draft presented to Town Council. Test drive SBI in-house; work with select project to ensure smooth implementation. 1 - 1 - 32 12/3/2013 04 2012 First and second readings of ordinance to adopt SBI. (Nov-Dec, along with 2012 build i ng code adoption hearing). Begin snowmelt offset program discussion , solicit for addition SBI Committee members. Organize public presentation of existing snowmelt offset programs at Donovan Pavilion -CORE and ECOBuild , Telluride. Present snowmelt offset program discussion , decide if Vail will move forward in pursuing offset program for the Town • Review and enhance our "connectivity'' plan including a comprehensive signing and wayfinding program . Project Leaders : Greg Hall, Suzanne Silverthorn Key Milestones : 01 2012 02 2012 0 3 2012 01 2013 012013 Town Council Approval of Wayfinding Principles. Comple te Town Council review of Wayfinding program regarding 1-70 and Frontage Roads. Complete Program design and approval. 1-70 and Frontage Road package sent to COOT and comments rece ived . working th ro ugh the des ign issues. COOT approved p lan Resubmit 1-70 and Frontage Road Sign package to COOT for approval Continue with Advisory Committee on design of signs for parking structure and pedestrian villages . Parking structure c omple te 02-04 2013 Begin implementation of first phases of wayfinding program 04 2014 Contracts awarded for 170 Frontage Road and Parkin g Str uc t ure A three year phased Installation with final completion before - 2015 World Alpine Championships . 1n progre ss • Review and enhance our "connectivity" plan with a focus on hiking , walking , wandering and lingering . Project Leaders: Public Works Project Staff Key Milestones : 03 2012 03 2012 03 2012 04 2012 Work with COOT on the overlay of the Vail Pass recreat ion trail. Completed Completion of the bike lanes on the frontage road to East Vail. Complete V L MD funded and produced Htking Map and Hiking & Biki ng Ap p. Complete Complete Lionshead streetscape projects-East Lionshead Circle and Concert Hall Plaza . Completed 1 - 1 - 33 12/3/2013 Q4 2012 Q4 2012 02 2013 Q2 2013 Q4 2013 Q1 2013 Q2 2013 Include public restrooms in a remodel of Main Vail Fire House. Underway. Complete Reconstruct the Matterhorn Bridge w1tl:l Sidew a lks. Complete Sun Dial Plaza. Design underway . Const ru ctio n on goi ng c omp letion Q4 2013 Identify key missing links in "connections" determine obstacles and costs to complete the links and pr ioritize the connections for implementation , including trailheads. Funded additional bike lanes on Frontage Roads for 2013 . 2013 lanes completed ad d it io na l la nes in 2014 Rebrand the Village information center to a Welcome Center similar to Lionshead . Provide public restrooms and an upgrade in keeping with Vail's renaissance. Initia l studies underway, to be presented to Town Council 01 2013 Obta ined 200k COOT Funding to begin Sim ba Run Pe r Stud y TOV St aff applied and awa1t1ng final approv al from COOT on shared Simba Run Underpass to be desi gned and constructed as MaJor connectio n project. • Improve the quality and convenience of parking and transportation. Project Leaders: Greg Hall and Mike Rose Key Milestones : 02 2012 02 2012 02 2012 04 2013 03 2012 04 2013 Council work sess ion to : provide background ; identify steps already taken ; and determine policy. Discusse d at th e Apri l 17 meeti ng a nd w 1ll return in 03 2012. Completed A ugust 21, 2012 Consider engaging a consultant to assist with fina li zation of the strategic parking plan , includ ing system efficiencies. Re vie wed at 1 t he April meeting. were di rected to look a t only sys t em efficiencies, most which will be discussed in conjunct io n with t he eq uip ment replacement scheduled for 2014. Consultant wo ul d be o n board in 2013. Consultant made presentation as part of t he Li onhead Entry project. Begin a three year program to meet the COOT requirements to ensure use of the frontage roads f or various parking as previously directed by the Town Council. First Phase Completed letter to Vail Resorts on funding second phase 01 2013 , design on second phase underway. Construction on second ph ase u nderwa y Continue to refine and enhance the summer special event express bus. Review parking operations and equipment for implementation of new system and processes . • Comp lete park and recreation projects which enhance the experience . 1 - 1 - 34 12/3/2013 Project Leaders : Public Works Project Staff Q2 2012 Q2 2012 Complete the Red Sandstone Park. Complete Begin the work to allow the completion of the Bald Mountain Neighborhood Berm. Ut11ity work completed. O ngoin g • Finish installation and activate improved guest service programm ing in Lionshead Welcome Center (virtual concierge, media wall , events info). Project Leaders : Tom Kassmel , Greg Hall , Ron Braden , Suzanne Silverthorn Key Milestones: Q1 2012 Q2 2012 Q2 2012 Q4 2012 Technology installation-Complete Visitor Center Staff Relocation -Comp lete May 25 Grand Opening -Complete May 3 1 Demolition of Lionshead Visitor Center/Frontage Road -Complete • Identify management structure for enhanced guest services programm ing to Include operation of Vail Village/Lionshead Welcome Centers and community host progra m . Project Leaders: Suzanne Silverthorn , John Power/Kri sta Mille r Key M ilestones: Q2 2012 Q2 2012 Q1 2013 Q2 2013 Q3 2013 Identify Council policies and programming -Cou ncil set goa l of "5- star" service delivery levels following discussion on Ju ne 19. Issue RFP -RFP process was del ayed o ne year. New contract wi th Vail Info Inc. w a s ne gotiated for Oct. 1 , 2012 to Au g . 31, 20 13 w hich set clear expectations for Increased se Nice delivery. RFP issued fo r management o f W e lcom e Cente rs and Community Host program; six proposals submitted . Commun ity review team appointed to evalu ate six res ponses an d re commend service provtder. Town Council votes to retain service provide r, Va 1llnfo Inc. for 3 year period endi ng Sept. 20, 2016 wit h performance standards identified and met • Develop an enhanced cellular (4G) and Wi-Fi network. Project Leaders: Ron Braden Key Milestones : 1 - 1 - 35 12/3/2013 Q3 2012 Q4 2012 Q3 2012 04 2012 04 2012 Q4 2012 Q3 2013 Q3 2013 Contract Negotiations I Approval. Complete -App roved by c ou nci l in August of 2012 Carrier Commitment. Complete-Carner commitm en t in p lace December of 20 12 Centurylink exit agreement. Complete -Netwo rk transitioned in December of2012. Cell tower (macro) site tower build at Public Works . Approval s in place , equipment ordered , waiting on utility build . Util it y build sched uled to be comp lete by Se ptembe r 201 3 . T owe r scheduled t o be ope rationa l by Nove mber 1, 2013. Cellular bu il d (Micro DAS) in V illage Transportation Center. Complete Temporary cell site install at Lionshead Trans Center. Complete . Fiber Resource Allocation . Complete Begin Bu ild Out. System build has begun with phase o ne e xpected to be complete by November 1, 20 1 3. Ph ase two expected to be c omplete by November 1, 2014 . • Gore Creek Environmenta l Programs Project Leader: Greg Hall and Kristin Bertuglia Key Milestones: Q 1 2012 Q2 2012 Q3 2012 Q3 2013 Q4 2012 Continue to support stream tract enforcements to address remaining properties with encroachments. Ongo i ng Work with the Eagle River Water and Sanitation District and the Urban Runoff Group to complete the Water Quality Improvement Plan (WQIP) for Gore Creek and the Eagle River. Ensure that all Town outfalls and sediment catch basins are maintained . Ongoing Identify Best Management Practices (BMPs) projects that have an immediate effect on Gore Creek Water quality (i.e ., additional catch basins/filters , stream bank restoration and stabilization projects , etc.) Install identified BMPs, coordinate stream bank restoration projects . Present WQIP to Town Council. Stream Bank restoration projects installed -willow plantings . Stream t ra ct enc roachment enforcement efforts continue . Gainin g compl iance rema ins a cha ll enge. T hree summonses issued . Two pend ing serv ice . 15 add1t1on al s ummons prepared and awatttng respon se f rom PO and Town 's prosecutor . 15 more summons to be ready for service by November 1, 2013 30+ rep eat offe nders need further investigation prior to pursuing pros ec ut ion. An ordinance which expedites the enforcement process is needed 1 - 1 - 36 12/3/2013 Beyond 2013: Enhance the Experience • Begin long-range planning to reduce the impact of 1-70. Note : The intent was not beginning near-term action , but more to keep this important subject on the radar screen. Goal: Develop Future Leadership Look toward the next generation of community leaders. 2012-2013 Action Steps-Develop Future Leadership • Schedule a Town Council work session to assess Vail 's current leadershi p and identify a desired vision for the future including benchmarks, where possible . Project Leader: Stan Zemler Key Milestones: Q3 2012 Sponsor series of focus group meetings with target demographic segments , including second homeowners. to identify challenges , opportunities and suggestions to elevate civic leadership. Explore possibility of scheduling board meetings in the evening to encourage more public participation . Project Leader: Suzanne Silverthorn Key Milestones: Q3 2012 • More aggressively market board openings through advertisement. Project Leader: Suzanne Silverthorn Key Milestones : Q2 2012-Board recruitment template from Colorado Municipal League print campaign was used for series of Vail Daily ads in late Ap ril and May for open1ngs on the Vail Local H oustng Authonty (2 appl icants); Commiss io n on Special Events (4 applicants), Vail Local Licensing Authority, (3 applicants). • Develop recommendations on model/approaches that will result in developing future leaders in the TOV considering: John Hom-Kates Vail Leadership Institute Model; Boulder Leadership Model; Leadership Forums by Vail Homeowners Association and Vail Symposium; engagement ideas,· orientation/education/outreach,· and Vail 20120. Project Leader: Mark M ille r, Suzanne Silverthorn 1 - 1 - 37 12/3/2013 Key Milestones: 04 20 12 Evaluate exist ing leadership programs and best practices with presen t ation of research summary this fall. Awa it ing Town Council consideratron of proposal from Vail Leadersh ip Institute. 04 20 13 Up date-Council chose not to pursue the Vail Lead e rs hip In stitute proposal at t his time. Staff will continue to look f or oppo rtunities to developing future leaders wi th in, and outside o f the TOV. T he Fire Department w ill be hos t ing a '(Leadershtp Journey" class i n late fall 2013 with an open invitation for employees and non-employees to attend . Other Initiatives These are projects already underway that may not fit precisely into Council 's four key goa ls . 2012-2013 Action Steps-Other Initiatives • Budget/Financia l -Continue to provide a hig h level of services in a fiscally responsible manner. Project Leaders: Directors and all departments Key Milestones: 02 20 12 04 2012 02 20 13 04 20 13 2012 annual audit pre sented to Counci l Com plete-Clean op ini on with no management letter comments 20 13 annual budge t adopted by Counci l Complete 20 12 annual aud it presented to Council Complete-Clean optnion with no management letter comme nts 2014 annual budget first re ading adopt ed by Co uncil Second rea d ing of budget ordinance scheduled for 10/15/13 • Laserfiche -Fi nish implementation of document ima gin g program and scanning of historical documents throughout the organ iz ation. Project Leade r: Ron Braden Key Milestones : 04 2012 01 201 3 Provide customer access to public documents. Lase rFi che RIO software update scheduled for 04 of 2013 . Complete scanning of permanen t files in Community Development and Administration t o avoid temporary re location . Co mp lete 1 - 1 - 38 12/3/2013 • 2012 Community Survey Project Leader: Suzanne Si lvert horn Key Milestones : 01 2012 02 2012 Q3 2012 01 2014 Town Council approval of survey questions-Compl ete Survey in the field -Complete Presentation of res ults -Comp lete June 5. 2012 Determi ne scope an d/or interest in Community S urvey for 2 0 14 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: December 3, 2013 ITEM/TOPIC: Introductions and Dicussion Ground Rules PRESENTER(S): Rick Smith 12/3/2013 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: December 3, 2013 ITEM/TOPIC: Governance/Role of Town Council PRESENTER(S): Matt Mire 12/3/2013 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: December 3, 2013 ITEM/TOPIC: Operating Agreements Discussion PRESENTER(S): Rick Smith 12/3/2013 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: December 3, 2013 ITEM/TOPIC: Town of Vail Mission, Vision and Values PRESENTER(S): Rick Smith 12/3/2013 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: December 3, 2013 ITEM/TOPIC: Goal Areas for 2014 PRESENTER(S): Rick Smith 12/3/2013 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: December 3, 2013 ITEM/TOPIC: Summary/Next Steps PRESENTER(S): Rick Smith 12/3/2013 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: December 3, 2013 ITEM/TOPIC: Adjournment 12:30 p.m. 12/3/2013