HomeMy WebLinkAbout2013-12-03 Agenda and Support Documentation Town Council Special MeetingVAIL TOWN COUNCIL
SPECIAL MEETING AGENDA
VAIL TOWN COUNCIL CHAMBERS
75 S. Frontage Road W.
Vail, CO 81657
8:00 A.M., DECEMBER 3, 2013
NOTE: Times of items are approximate, subject to change, and cannot be relied
upon to determine at what time Council will consider an item.
Public comments on work session item may be solicited by the Town
Council
1.
ITEM/TOPIC: COUNCIL RETREAT AT THE GRAND VIEW LOCATED AT THE
LIONSHEAD PARKING STRUCTURE
2.
ITEM/TOPIC: Introductions and Dicussion Ground Rules
PRESENTER(S): Rick Smith
3.
ITEM/TOPIC: Governance/Role of Town Council
PRESENTER(S): Matt Mire
4.
ITEM/TOPIC: Operating Agreements Discussion
PRESENTER(S): Rick Smith
5.
ITEM/TOPIC: Town of Vail Mission, Vision and Values
PRESENTER(S): Rick Smith
6.
ITEM/TOPIC: Goal Areas for 2014
PRESENTER(S): Rick Smith
7.
ITEM/TOPIC: Summary/Next Steps
PRESENTER(S): Rick Smith
8. ITEM/TOPIC: Adjournment 12:30 p.m.
12/3/2013
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: December 3, 2013
ITEM/TOPIC: COUNCIL RETREAT AT THE GRAND VIEW LOCATED AT THE
LIONSHEAD PARKING STRUCTURE
ATTACHMENTS:
Town Manager Memorandum and Support Material
12/3/2013
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12/3/2013
TOWN OF VAIL '
Me m o randum
To: Town Council
From : Stan Zemler
Date: December 3 , 201 3
Subject: Retreat
Counc il Retreat Part I will be held at The Grandview in the Lionshead parking structure
beg inning at 8:00a.m . on December 3rd . Attached is an agenda , as well as some
support materia l to help w ith the d iscussion . Part II , will be held on December 17. Rick
Smith , H R D i rector for the Vail Vall ey Medica l Center wi ll facilitate the meetings. If you
have any questions, please let me know.
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12/3/2013
Town of Vail Council & Staff Session
Identifying Direction & Priorities
February 7~ 2012
TOWN OF ~
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12/3/2013
eeti g u pos
• For the Council to reach consensus on the
key initiatives and time frames.
• To solicit input and ideas from Staff on
plans to achieve the initiatives.
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12/3/2013
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12/3/2013
Town of Vail
Vision
To be the Premier International Mountain Resort Community!
Our Mission
G ro w a v ib ra nt , d ive rse eco no m y an d community, providing our
citizens and guests with exceptional services and an abundance
of recreational, cultural and educational opportunities .
Our Values
Respect, Trust , Integrity, Innovation, Collaboration,
En viro nmen ta l Stewa rdship
Our Commitment
To provide vision, leadership , efficiency, transparency,
accountability and fiscal responsibility.
TOWN OF ~
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12/3/2013
own of a~l Key Goals (Consensus)
5-10 Years
• Improve Economic Vitality
• Grow a Balanced Community
• Improve the Quality of the Experience
• Develop Future Leadership
TOWN OF ~
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12/3/2013
Vision
To be the Premier International
Mountain
Resort Community
Mission
Grow a vibrant, diverse economy and community,
providing our citizens and guests with exceptional
services and an abundance of recreational, cultural,
educational opportunities.
Improve Economic
Vitality
i
Grow a Balance
Community
Goals
Actions
Respect
Trust
Integrity
Improve the
Quality of the
Experience
--------~----~ --------~----~
Values
Innovation
Collaboration
Environmental Stewardships
\.
Develop Future
Leadership
\'-------~------
\.
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12/3/2013
Improve Economic Vitality
Initiatives
• Embrace an International focus in our destination strategy.
o International terminal
o Events that attract international audiences
o Evaluate signage
o Maintain/enhance International relationships
o Cultivate international city relationships
• Improve the regulatory environment for doing business in Vail and consider
incentives that might promote short-term redevelopment. (e.g . periodically
review development approaches with policy objectives to ensure consistency
with redevelopment strategy ~ event producers)
• Keep our eye on quality group business (increase groups that support local
businesses .
• Be proactive in securing event partnerships and ensure we get good
recognition for our support.
• Develop and promote a TOV Endowment Fund
• Develop an economic diversity strategy to include :
o Advance health & well-being
o Small business
o Determine current commercial sq . footage , vacancy rate , assess zoning
and regulations to ensure we 're getting what we want and assess if and
how we want to grow. Look at updating Land Use Plan .
Town of Vitil 7
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12/3/2013
Grow a Balance Community
Initiatives
• Assess current demographic mix vs. desired demographic mix
• Explore amenities that will influence upper-middle income to live
in Vail.
• Review Chamonix configuration to attract the desired
demographic.
• Explore adapting the buy-down/mortgage assistance program to
achieve the Goal.
• Explore the future of RSES
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12/3/2013
Improve the Quality of the Experience
Initiatives
• Integrate VLMD information with capital plan.
• Partner with VR on cutting-edge technology (e.g. way finding, wi-
fi, social media, apps).
• Focus on resort size and resort appropriate environmental
programs.
• Review and enhance our "connectivity" plan ,
• Encourage recreational Partner's amenities are commensurate
with world-class resort status.
• Begin long-range planning to reduce the impact of 1-70.
• Improve the quality/convenience of parking and transportation .
I own ilf V;ul
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12/3/2013
Town of Vail Council
Operating Agreements
• Respectfully disagree .
• Once a majo rity decision has been reached , don 't relitigate.
• Keep it about the topic , don 't make it personal.
• Listen first, drive for common ground .
• Healthy conflict is encouraged and embraced.
• Articulate the basis for your position .
• Use consensus to better understand .
• Respond within 24 hours.
• Staff time requires Rule of 4.
TOWN OF ~~ lt)
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12/3/2013
TOWN OF VAIL'
Memorandum
To : Town Council
From : Stan Zemler
Date : February 26, 2013
Subject: Notes from Council retreat 1/8/2013
I. OPERATING AGREEMENTS
1. "Matters from Council" we can do better-can we separate discussions between
updates an d requests for action that the "rule of 4 " appl ies to?
2. Council shou ld not direct staff-should always work throug h the Manager. Following
the chain of command works well.
3. We can produce better summaries of outcomes of votes and discussions, from both
the Mayor and Manager the responsible party ; where and when appropriate.
4. Be thoughtful about in terrupting one another; make sure conversations are allowed to
be completed. Be aware of the north end of table.
Other issues:
Council believes they are working well together.
Sometimes too much m icro management.
Sometimes too much criticism of staff.
Do we use/need council voice mail?
Town of Vail jackets? Some members yet to rece ive one.
II. WORK PLAN DISCUSSIONS
Overall a very good year with a lot accomplished .
-Doing well on economic vitality-it's where we have focused.
-Stalled Timber Ridge redevelopment, hospital/town hall and Golf Course Club House.
Still may happen . Good progress on Timber Ridge financing .
We're falling short on education; i.e. Living at Your Peak/Energy Forum, etc. How do we
get it going? What process do we use? Do we need a physical facility? Engage in
sma ller forums to discuss possible projects? Can be event...i.e.; Lech program.
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12/3/2013
ACTION: FOLLOW UP WITH COUNCIL a discussion about how to proceed. ADD to
2013 work program.
Ill. GROW A BALANCED COMMUNITY
-Housing authority response to council input. Action: GET TO COUNCIL
Continue to explore the role of Red Sandstone Elementary (in the future, long
of RSES, perhaps not limited to magnet)?-get some outside help to
more can we do. FOLLOW UP work with council in
future leadership ..... MOVE INTO Balanced Community
-Why aren't we streaming
youth advisory council?
Add some social gatherings for citizens?
ACTION: Staff review this area make some recommendations ADD TO WORK
IV. IMPROVE QUALITY
Integrate into capital plan what was done-did we follow up on Vail Local Marketing
District recommendations?
-Role of council committees not always working, i.e.; "way finding." Action: Staff/Council
Discussion to create expectations.
Add Work Session: COUNCIL UPDATE -focus on updates projects: Council feels
somewhat left out. We are doing a lot but can be more effective communicating back.
council when appropriate; otherwise, sub-committees or committees with council
members cause confusion.
V. COUNCIL CONTRIBUTIONS
Current process for allocations is "dated."
Iconic events-ACTION: COUNCIL DISCUSSION
26 1h)
for February
discussion:
-Criteria development
Who's protected or not? Who administers process, Council,
1-€1"-:::ll'"lrl building/education/intellectual -NEW CATEGORY has council interest.
Town of Vail Page 2
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VI. DICUSSION
-Who or why should we fund?
-Capital contributions work well.
of non-profit.
-Non-profits fill niche and should not be part town government.
it really when they're on town property?
-Is the town responsible because we helped start them?
-Guest amenity? Does the TOV fund all guest amenities?
CONTI DISCUSSION/WORK Should
to develop criteria for considering funding organizations, i.e.,
historian/horticulturist, not currently provided by TOV non-profits should be
independent although town could provide some services. Contribute
is this a category?
Town of Vail 3
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12/3/2013
Memorandum
To: Town Council
From: Stan Zem ler
Date: March 18, 2013
Subject: Notes from Council retreat 02/26/2013
I. OPERATING AGREEMENTS
1. "Open Items" Manager/Mayor summarize open items with
recommendations/suggestions to put closure to items
II. COUNCIL CONTRIBUTIONS
1. Criteria/Categories
a . Economic
Current categories are outdated and should be updated to coincide with
current Counci l goals
1. Economic Vitality
ii. Developing Community -to assist w ith keeping good employees
(housing and childcare facility)
b. Education
i. RSES, International Dance , Jazz Festival , Bravo
c. Health & Well-Being (Where does it fit?)
d . Iconic
i. Funding should go to VLMDAC since the funds come from the
lodging tax. If the event is successful, the money will grow from the
increase in lodging nights, which will fund additional events
e . Research and Deve lo pment -Events that reinforce the brand
1. Wellness
ii. Global Forum
2 . Best way to manage CSE and VLMDAC
a. Research and Development committee made up of VLMDAC member,
staff, CSE member, hosp ital representative, restaurant representative
b. Stan and Kelli come back with recommendations
i. Developing metrics
11. Source of Fund ing
iil . Concepts
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12/3/2013
c. All events to CSE for funding-including Bravo , Jazz and International
Dance
d. Council has 1 year event funding
e. In-kind contributions (Where does this fit?)
'f. To recap , ask ourselves "what's wrong with this process"
g . The term "iconic events "-toss the word iconic-but consider it's
embedded in the brand and a part of your fiber
h. Possibly keep a second "pot" of money in Council Contributions
i. Revisit the culturally designated list -is it still relevant
j. Current funding criteria is pretty genera l
k. Definition of "Protected List:" integral -if the event went away, what would
happen? Must contribute to the summer brand-If we had no Bravo!,
our brand would be greatly diminished
i. Consider length of event
11. Bravo's a month long vs . Mountain Games is 3-4 days
iii . Dance is 1 0+ days
iv. Vail Jazz is 11-14 concerts
v . Vail America Days -1 day
I. There appears to be a certain arbitrariness to funding that's causing
objections
m. Everything we do should be an economic tool -Kelli's department should
have input
n. It's important to brand multi-day events-these are things we want to
protect
o . Can any Council actually "hold the line" on funding
p . Look to the model of the Denver facilit ies tax where three tiers have been
established (all are funded by this tax):
1. Tier 3 -top tier has a guaranteed level of support
ii. Tier 2-events must re-prove themselves annually
iii. Tier 3 -anything new-R&D
iv. This has been a successful tool-our labels were just different in
ACE
q. The overall process will never be "clean " and must be reviewed on an
annual bas i s
r. Seed funding for incrementa l programs-must remain open about
economic development
s. Look at extraordinary programming
t. If you 're requesting more $, tell us what has changed
u. It's the town 's responsibility to support economic development but not BE
(!) it-this fund doesn't grow unless YOU (the applicant) grow it
'v . What is sustainable?
w. Kelli to present week per week w/a reasonable multip lier/sales tax and
incremental revenue/must measure participation
x. Must be at the next level for CSE sophistication
y . Staff to provide list of Counci l Contribution considerations
z . Support health/wellness concept
Town of Vail Page 2
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12/3/2013
Ill. SERVICES/SERVICE GROUPS OR SERVICE/EDUCATION
1. Would include Channel 5, which has its own funding th rough the franchise fee
a. BFAG-a lready fund/cultural and make capital contributions which
support our physical plant
b. Colorado Ski Museum -already fund/cultural and make capital
contributions which support our physical plant
c. RSES -make this school so attractive people will want to live here-
fundamentally change the product of RSES so it competes with private
schools and becomes a literal magnet-apply political pressure to the
school board -what is the district's policy on variances to attend RSES -
TALK WITH DISTRICT-We don't have enough budget to impact the
schools/education.
d. Pre-schools (Va il Childcare, CGOL)
e. Before/After school programs (already funded by VRD)-but Council
could conside r supplementing equipment, although that could lead to the
school district's lessening their funding -would not be a comfortable
funding a position
2. Come up with categories that are convenient/understandable for us
3. Fund a service or expertise the town doesn't have/provide-it enhances our "in
house" expertise, e.g., horticulturist or historian
4. Use equity as a measurement/a box that can be defended for amenities that are
free to the pub l ic and provide rest and relaxation -that was #1 on the survey-
view the Museum and the Gardens as public art-they are just as important as
special events -label them as a service
5. Fund specific dollars for long-term projects that are not subject to the whims of
Council -bricks and mortar
6. Use the model of the library with town empl oyees or AIPP with a salaried town
coordinator
7. Parks and Museums become a department of the town
8. Consider what it would cost for the town to do the gardens -we're not supporting
them to the level they need to provide their service vs. they shouldn 't be funded
by the government-we're not creating "welfare queens''
9. Must recognize philanthropy and giving has changed dramatically-we must rely
on people outside of Vail -this ensures their very high traffic rea l estate retains
its value
10. Does the town have a moral obligation when an entity was started by/applied for
by the town
11. Does the town want more ownership? Can the town afford to fund over a long-
term basis? Can we commit into perpetuity?
12. This has serious budget imp l ications
13. Daly is comfortable w/current funding leve ls
14 . What is the justification for the difference in funding between BFAG and Ski
Museum-doesn't feel equitable-what's the measure-what are the
expectations -consistent messaging -add significantly to the overall ambience
15.Andy, Greg, Kevin and Ludi are "yes" on capital funding and special
projects/programming
Town of Vail Page 3
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12/3/2013
IV . NEW BUSINESS
1. Concern: we 've stumbled on approval processes ; there is a perception we've
given conceptual or quasi approval by allowing applicants To "go though the
process" -feels cumbersome and maybe unfair to the applicant -what does a
decision mean? We're getting a lot of criticism
2. Need 4 hands to proceed-restate the action Council is taking/discipline in the
meeting/restate "inte nt" statements/decide what's really important and
concentrate on higher level projects
Town of Vail Page4
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12/3/2013
STRAT EGIC PLAN 2012 -2022
WORK P LAN 2013-2014
Presented --------
Revised Septembe r 26, 2013
V ision
To be the Premier International Mountai n Resort Community!
Our M ission
Grow a vibrant, diverse economy and community, p roviding o ur citizens and guests with
except ional services and an abun d ance of recreational, c ultural and educatio n a l
opportunities.
Our Values
Respect, Tr ust, In teg r it y, I nnovat io n, Collaboratio n , Environmental Stewardship _
Ou r C ommitment
T o p rovide visio n , leaders hip , efficiency, transparency, accountab ility and f i scal
respo nsibility.
N ote: Changes m ade b y Counci l d u ri ng their 2012 retreat a re h ighlighted in italics .
NOT E : CHANGES MADE BY STAFF A S OF JULY 17 . DECEMBER 18 , 2012 A N D
SEPTEMBER 26 , 2013 IN RE D .
Key Goal s
• Improve Economic Vitality
• Grow a Balanced Community
Improve the Quality of the Experience
• Develop F u ture Leadership
Goal : Improve Economi c Vitality
Imp rove the econom ic health of Va il , while being fiscal ly responsible. Focus on health
an d well be ing as the t hird com po ne nt of a vita l economy. Increase inte rn atio nal
tou r ism.
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2012 -2013 Action Steps -Improve Economic Vitality
• Embrace an international focus in our destination strategy including international
marketing collaboration between Vail Local Marketing District, Vail Mountain
Marketing and Colorado State Office of Economic Development and International
Trade as we ll as events that attract international audiences through the
Commission on Specia l Events, Vail Local Marketing District and Vail Town
Counci l.
Project Leader: Kelli McDona ld
Key Milestones :
01 -4 20 12 Mexi co and South American media and influencer v is its ,
familiarization trips and marketing materials. ONGOING.
2012 : 25+ trips
01 -3 2013 2013: 30+ trips
0 1-2 2012 AIPP and the Mexican Consulate bring art exhibits from Mexico t o
Vail ; exhibit at the Sebastian starts March 16.
Jesus Mora les rece pt ion J u ne 3 0, 20 12.
02 -4 2012 Have a seat at the table f or the Regional Partnership Strategy
Deve lo pment from the Colorado State Office of Economic
Development and International Trade.
Meetin gs held in July and Octo ber. 2012 .
01-3 2013 Also qu arte rly in 2013
01& 4 2012 Provide funding for events to appeal to international aud iences .
Co mple te
0 4 2013 Prov ide f u nding for events to appeal to International audiences
• Participate in development of an international terminal at Eagle A i rport.
Project Leader: Margaret Rogers, Council Representative
Key Milestones:
01 -4 2012 Have a seat at the table for the Eagle Airport Master Planning
process; collaborate with Eagle County Commissioners and the
Economic Council of Eagle County on th i s initiative. Master Plan
inp ut ses s1on July 2, 20 12. Follow up me etings i n Octobe r and
De ce mber 20 12 Complete
Note: May require additional re sources .
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12/3/2013
• Utilize Vail Mountain Marketing 's database on international guests through
agreement with Vail Local Marketing District to message to those guests through
email 6 times per year to drive visitation . Additional efforts will occur through
public relations articles and stories ; print advertising and a dedicated web site .
Project Leader: Kelli McDonald
Key Milestones:
Q2 2012 First flight of email messaging, print ads and public re lations.
Comple te
Q3 2012 Second flight of email messaging, print ads and public relations .
Co mplete
Q 1-3 2013 Comp lete
• Develop an economic diversity strategy to include health and well-being.
Project Leader : Kelli McDonald
Key Milestones :
Q1 -4 2012 VLMD adopts health and well-being as a strategic pillar-
ONGOING.
Q1-4 2012 Recruiting efforts to bring more medical meetings-ONGOING.
Q 1-4 2013
Q 1-4 2014
Q 4 2012
Q 4 2012
Q2 2013
201 2 Act uals. 2 ,50 0+ roo m n ig hts -27 % of overall room n ights
2 01 3 T o Date : 3 ,900 room n ig hts -34 % of ov erall room nig hts
O n the books for 20 14 27% of ove rall room nights
VEAC roundtable discussion on topic. First meeting November
201 2. Foll ow up m eet ing sch ed uled Ja nuary 201 3. Complete
Im pleme ntatio n of the T OV e mployee we ll ness program and
in itiati ves.
Jo int meeti ng with V LMDAC and VEAC. ONGOING
• Develop an economic development strategy to encourage small businesses to
remain and to locate in Vail.
Project Le ader: Kelli McDonald and Community Development
Key Milestones:
Q2 -3 2012 VEAC roundtable discussion on topic (Kell i) Meeting held October
20 12. Follow up meeti ng s c hedule d Ja nua ry 2013. Complete
Q1 2013 Ad d itiona l d iscussion with VEAC. ONG O ING
Q2-3 2012 Collaboration with the Economic Council of Eagle Count y ,
NWCCOG Economic Development District and Colorado State
Office of Economic Development and International T rade. (Ke lli )
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12/3/2013
Meeting s held July, Octo ber and December 2012 wi th all entities.
01-3 2013 ECEC and NWCOG meetings attended
02-3 2012 Determine current commercial square footage, vacancy rate ,
assess zoning and regulations to ensure we 're getting what we
want and assess if and how we want to grow. Update Land Use
Plan if necessary. (Community Development)
• Grow quality group business (increase groups that support local businesses)
through continued efforts of VLMD and Vail Valley Partnership to recruit groups
to host their events, conferences and tournaments in VaiL
Project Leader: Kelli McDonald
Key Milestones:
01 -4 2012 Measure results in terms of number of groups as well as room
nights and dollars in contracted revenue.
2011: 9,200 room nights ; $1,652,000 lodging revenue
2012 projected : 9,400 room nights; $1 ,950,000 lodging revenue
A ctu als: 11 ,000 roo m nights; $2,500,0 00 lodging revenue
2013 projected : 9 ,500 room nights; $2,050 ,000 lodging revenue
Economic Development Manager and Vail Valley Partnership will
work toward increasing room nights for 2013 above this projected
level. Ongoing
03 2013 11,814 room nights: $2 ,005,000 To Date T h ro ugh A ugust 201 3 .
ONGOING
• Be proactive in securing event partnerships and ensure we receive appropriate
recognition for our support.
Project Leader: Kelli McDonald
Key M ilestones:
01 2012
01 2012
04 2012
Recruit new events and event promoters in 2012 -Complete
Town Manager sends letter to USA Pro Cycling Challenge
request ing a meeting with Shawn Hunter in an attempt to bring the
event back to Vail-Complete.
Town of Vail and WF submit bid for a stage of USA Pro Cycling
Challenge-Decis ion D ecember 2012 to b rin g Ti me Tri al Stage
back to Vail in Augu st 2013 . Complete
02-4 2012 Meetings scheduled with identified local and reg ional entities who
could be partners in the effort to recruit world-class events to Vail.
Secured four new events for 2012 from this effort.
Contracted with MKT Vai l to lead this effort in Q3 20 12 .
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12/3/2013
01-4 2013 Ong otng efforts for Q1 -4 2013 led by MKT Va il, CSE and
V LMDAC
02 2013 Ho sted Burton US Snowb oa rd ing Championship s
02-4 2012 Ensure that recognition of Vail is increased for support of 2015
World Championsh ips -Ongoing.
01-4 2013 Continue involvem e nt in meeti ngs a nd planning of 20 15 event
• Improve the regulatory environment for doing business in Vail and consider
incentives that might promote short-term redevelopment to bring in new business
(e .g., periodically review development approaches with policy objectives to
ensure consistency with redevelopment strategy) incl udin g sign regulations,
di sp lays, design review process, fire code inspections and e-commerce for
building departm ent payments.
Project Leader: George Ruther
Key milestones:
02 2012
02 2012
03 2012
04 2012
Convene work session with Council to d iscuss redevelopment
incentives and policy objectives options
Review sign regulation s, outdoor display policies and development
review processes and convene joint worksession meeting with
Council , PEG and ORB
Strea mli n ing th e development review p ro ce ss currentl y before the
PE C for recommendatt on . Future tow n co u ncil worksession
meeti ngs requi red.
VEAC roundtable discuss ion on existing regulations
Mee t ing held Septe mber 2012 . fol low u p meetin g January 20 13 .
Review and adoption of 2012 Internat ional Building Code (IBC)
Review process cu rrently underway . Ord ma nce to Town Counci l
1 5 1 meeting in October.
• Improve the regulatory environment for doing business in Vail for event
producers inclu ding special event permitting process, vendor permits and liquor
permits.
Project Leader: Pam Brandmeyer and Kelli McDonald
Key milestones :
01 -4 2012 Formation of the Event Review Committee (ERG), with
representatives from each town department, has provided
seamless implementation of cha ll enging special events, e.g., Pro
Cycling Challenge, Divas, Teva Summer and Winter Games, etc .,
as well as setting the stage for upcoming major 2012 events, e.g .,
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12/3/2013
02 2012
03 2012
Gran Fondo, Tour of Vail , etc. In 2011 , ERC processed 90 special
events licenses. Ongoing (Pam)
CSE roundtable discussion with event promoters to discuss existing
regulations and policies (Kelli)
Meeti ng held in May 2012 Resulting act1on items: development of
st rea mlined online perm its and calendar which will be live i n Q 1
2013. Complete
Schedule work session d iscussion with Council (Kelli and Pam)
Meet ing held September 4, 2012 Complete
Improve the regulatory environment for doing business in Vail for new and
existing businesses.
Project Leader: George Ruther, Kell l McDonald
Key Milestones :
03 2012
04 2012
03 2012
VEAC roundtabl.e discussion on existing regu lations
Meeting held f or Se pte mber 20 12. Follow u p meetin g in Janua ry
2013. Complete
Identify options for simplifying workflow, map the existing process
to identify redundancies and inefficiencies , and develop strategic
plan for implementation
Schedule work session discussion with Council to discuss policy
direction and establish a schedule fo r adopting and implementing
amendments.
• Redevelop the municipa l site including the medical office building which will
improve economic vitality by expanding the footprint of the clinic and by
redeveloping TOV assets, which may include the Vail Village Inn Phase 5
commercial space, the Main Vail fire station , etc .. to house staff temporarily in
these buildings, then creating additional office space once the muni building is
complete.
Project Leader: George Ruther
Key Milestones:
01 2012
01 2012
03 2012
04 2012
02 2013
02 2013
Sign Memorandum of Understanding -Complete.
Award TOV contracts for architect and project management -
Com plete.
Complete entitlement process . Curre ntly u nd erwa y.
Obtain final COOT approvals. Regu lar meetin gs scheduled; IGA
required.
Relocate TOV offices .
Break ground .
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12/3/2013
Q1 2015 Complete project.
Nu merou s c rit ica l path milestones already met. Schem atic design s ign off next
major milestone .
This proj ect w as p laced on hold when developmen t partners b acked out of the
project in Novem ber, 2012 Informal discussions between th e staff and the
WMC ad min istrati on conti nue as the WMC master planning process advances.
• Accelerate implementation of a financial system to c oincide with the demolition of
the existing municipal building which houses the system hardware . The timing of
this project is tied to the ability to exit the muni building . The project also
supports economic development through improved ability to provide information
and supports an improved customer service through e-commerce.
Project Leaders: Kathleen Halloran and Mike Richards
Key Milestones :
Q1 2012
Q2 2012
Q1 2013
Evaluate systems. Complete
Award contract and begin phased implementation . Co nt ract
a warded to New World Syste ms for Financial and Hum a n
Re sources applicat ion s and EM GOV for Sales Tax; Ti mekeep ing
awarded to Nova T ime Systems
Complete implementation of all critical modules prior to relocation
of TOV offices. Sa les tax modul e went live fo r processing
12/12/12; Finance applicat ion went live 7/8/13; Timekeeping
appli ca tion and installation of time clock equipm e nt went l ive
8/12/13 and Human Resources/P ayroll applicati on went live
8/26/13 Future appli cations include e-commerce and e mployee
se lf~service via the i nternet, both of w h ic h must coi ncide with th e
town's new webstte imple mentation. A new purchasing card web
se rv ice is also planned prior to year-end
• Comp lete "Conference Center Funds" projects : the clubhouse at Vail golf and
Nordic center; Ford Park athletic fields ; and Ford amphitheater improvements .
These projects are designed to increase our abi lity to add room nights such as
the event space at the golf clubhouse and the athletic fields as well as provide a
better overall experience by upping the bar with regards to the condition of all
facilities .
Project Leader: Greg Hall, Todd Oppenheimer and team e.g. WF, VRD
Key Milestones:
Q4 2012-2013 Begin construction of Ford Park athletic fields . C ompleted
1 - 1 - 26
12/3/2013
01 2013 Begin construction of clubhouse. Clubhouse CUP approved ,
appea led . upheld and cou rt action com p let ed Earliest
construction would be scheduled fall2013 pending litigation .
Litigation stm pend ing
03 2012-2013
03 2013
Begin construction of Ford amphitheater improvements .
Begin constru ction on Ford Pa rk Ph ase II
• Program and manage the new Lionshead Welcome Center community space ,
The Grand View .
Project Leader: Pam Brandmeyer
Key Milestones:
01 2012
01 2012
02 2012
02 2013
Use RFP process to select individual or group to program and
manage the facility -Complete.
Sign management contract; determine pricing; operational
guidelines and policy including free and discounted events.
Begin having paid events.
Complete one-year review and make adjustments if necessary.
• Partner with Vail Resorts to provide a 50 1h anniversary celebration .
Project Leaders: Kelli McDonald and Suzanne Silverthorn
Key Milestones:
01 2012
02 2012
03 2012
04 2012
02 2013
03 2013
Funding of $250,000 approved for 2012-Complete.
Presentation to Town Council on timeline and activities.
Meeting held July 17, 2012
Launch of celebration with Pioneer D'ays . Com ptete
Anniversary celebration with Snow Daze, Holidaze , Film Premier
and other activities. -Complete
April activities -Complete
Final celebratio n during America Days over July 4 holiday.
Comp lete
Partner with the Vail Valley Foundation to present the 2015 championships and
Nations Ski race in Vail .
Project Leaders : Susie Tjossem , Stan Zemler and Dwight Henninger
Key Milestones:
02 2012 Host emergency preparedness exercises in coordination
1 - 1 - 27
12/3/2013
with Town 's exercise program that develop our awa reness.
Exe rc ises were conducted on October 18, 20 ·12 and October 3 ,
2013 with involvem e nt of most stakeholders.
Q1 20 13 Finalize legacy actions and plans for the T own . Workin g wit h
County to
imp rove 800 MhZ radio system backbone a s a legacy of the W orld
Championships.
Q4 2013 Activate coordinated p la ns during the December 7-8 , 14-15 ,20 13
Test Events. December 6, 2013 all faciHties a nd co m munications
li nk s will be tested during Men's races.
01 -4 2012-14 Active partici pation on the Organizing Committee . O ngoing
Beyond 2013 -Improve Economic Vitality
• Embrace an interna tional focus in our destination strategy: to include United
Kingdom, Australia and Asian markets.
V EAC m eeting w ith Vail Mountain marketing held September 2012.
• Evaluate signage for an appropria te mix of languages. Not recom mended by
w a yfind ing .
• Maintain/enhance international relationships.
Va il Moun tain and V LM D tniti at ive s for 2013
Cultivate international city relationships : Look to international partners for best
practices and potentia l inroads to new markets regard i ng international resort
tou r ism.
• Develop and promote TOV endowment fund : Explore/establish add itiona l ways
for gifting to TOV prog rams and events through endowments , bequests , and
other cha ritab le g ifti ng arrangements.
Goal : Grow a Balanced Commun ity
Attract professionals and families back into the Vail community.
2012-2013 Action Steps-Grow a Balanced Community
• Assess c urrent demographic mix vs . desired demographic mix us ing most
cu rrent census and Eagle County documents.
Project Leader: Commun ity Development
Key Milestones:
Q3 2012 Complete assessment Assessment has been completed_ Awa iti ng
worksesston discussion w ith the to wn council.
• Explore the future of Red Sandstone Elementary School (RSES).
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12/3/2013
Project Leader: Town Council and Town Manager
Key Mi lestones:
01 2012
03 2012
04 2012
Town Council and staff worked with the Eagle County School Board
to keep RSES open and operating .-COMPLETE
Work session to understand current policies of school board and
develop Council objectives for RSES , e.g., which grades may be
best served
Schedule meeting with school district to map out future of RSES
• Assure affordable work force housing remains at Timber Ridge
Project Leaders: TRAHC Board
Key Milestones :
02 2012
02 2012
02 2012
04 2012
04 20 12
01 2013
04 2013
04 2013
Resolve non-compliance iss ues on financing with US Bank.
Complete-Letter of Credit renewed for one year with terms
established for second one-year renewal
Prepare five-year operating plan and revenue strategy. Complete
Develop a revised capital improvement plan. Complete
Complete first year capital improvements per plan . Complete -
improvements include roof replacements, deck repairs, fire alarm
cab le , upgrades to 20 units.
Developed refinancing plan and obtained budget approval from
Town Council ; instructed trustee to notify bondholders of early
February redemption .
Complete refinancing with $8 million cash payment and $8 million
lo an from TOV. Comptete.
Conclude discuss1ons with developer regard in g re-develop ment of
eastern half and present to Council.
Complete additional capit al improvements as budg et ed .
Complete , comprehensive renovation of Vail Public Library including renovation
of the entire first floor (new stacks, new lighting , new carpet), addition of
technology in the community room, increased technology offerings on the main
level, and renovation of the lower level to make it useable for the public
(meeting/training space) as well as for staff offices. We also plan to centralize
patron services at one service desk and achieve increased usage of the library's
community room (an ideal space for a variety of educational, cultural & civic
engagement opportunities).
Project Leader: Lor i A. Barnes and team
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12/3/2013
Key Milestones :
Q1 2012
Q4 2012
Contract. award for construction .
Project complete .
P roject is complete wi th the e xcep tion of exte rior s ig nage, V intage
Vail quilt, & security c a meras, inside and outs ide t he buil d ing . (a ll
of t h 1s is well underway and s hould be com plete by th e end of
2013.)
Beyond 2013 -Grow a Balanced Community
• Explore amenities that will influence the desired demographic (identified in the
above analysis) to live in Vail to potentially include a "gathering/community
center" among other amenities . An October 2008 asset inventory study was
completed by t he Vail Local Marketing District Advisory Council and Town
Council gave direction to update and expand the study, which was completed in
May 2011. A copy of that study can be presented to Town Council for further
review. Update the study to include 2012 construction projects.
VLMD fu nded a n update of the study to be prese nted at De cemb er 18 , 2012
Council work session . This resulted i n a robust onlin e p rogram th at lea ds other
resorts with cutting -edg e tech nol o gy, Innovation and tho roug hne ss of data .
U p date s will be c o nducted twice annually beginning i n 20 13.
• Review Chamonix configuration to attract the desired demographic.
• Explore adapting the buy-down/mortgage assistance program to achieve this
goal.
Goal: Improve the Quality of the Experience
Improve the Vail experience for all guests and further set Vail apart from its competition .
2012 -2013 Action Steps -Improve the Quality of the Experience
• Integrate VLMDAC information with c apital plan.
Project Leaders: Kelli McDonald and Kathleen Halloran
Key Milestones :
Q1 2012 VLMDAC memo will be presented to Council March 20, 2012.
Comp lete
Q3 -4 2012 2013 budget discussions include consideration of VLMDAC input.
Complete
1 - 1 - 30
12/3/2013
Partner with Vail Resorts on cutting-edge technology (e .g., way finding, wi-fi,
social media, apps).
Project Leaders: S.uzanne Silverthorn, Greg Hall , Kelli McDonald . Ron Braden
Key Milestones:
02 2012
Q.3 2012
04 2012
Formalize a structure for collaboration and set goals.
Li onshead Welcome Center program de s1 gn id ent ified
hardware/software collaboration with vendor previou s ly vetted by
Vail Resorts. A similar design study has been initi ated for
renovation of Vail Village Welcome Center.
Develop a li st of shared actions .
Partnerships to date include live Vail Mountain feed for touchscreen
in Lionshead Welcome Center spring 2012 . plu s use of Vail Res orts
v ideo feeds on media wall; and introduction of V a il Hiki ng & B ik in g
ap p 1n June 2012 init1ated by Vail Loca l Market 1ng D1st ri ct.
Monitor real-ti me parking information on m. vail. com for accuracy.
Ongoing
• Focus on resort size and resort appropriate environmental programs.
Project Leader: Kristen Bertuglia
Vail Recycles! Vail Vi llage and Lionshead Recycling Program
Key Milestones:
01 2012 Conduct waste study and survey to establish waste diversion
baseline: Survey businesses as t o current practices and attitudes,
challenges , barriers with respect to waste diversion, how the Town
can help . Establish waste diversion baseline by random selection
sort samplin g of bus i ness trash. Completed
02 2012 Compile results , hold stakeholder meeting with waste haulers ,
businesses, and develop recommendations . Comp leted
02 2012 Complete final report . Present results to Town Council, obtain
di rection as to appropriate recycling incentive program (e .g.
ordinance updates , grants or incentives, additional services , etc.)
Completed
03 2012 Implement Va il Recycles! Program for Vai l Village and Lionshead
V ai l Village Recycling Pilot Program ready for imple mentation .
Presented to town council on July 17, 2012. Com mu nity survey wo rk
has bee n completed and a draft ordina nce is re ady fo r furthe r
dlscuss1on w1th the Town CoLmctl and the community.
Water Quality Public Education Program
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12/3/2013
Key Milestones:
Q1 2012 Interview Americorp Environmental Stewardship program
candidates and select summer intern in order to assist in the
development of a public education campaign that raises community
awareness about the individual potential to positively
impact water quality, including establishing current practices for
private property pine beetle spraying . Sum me r In tern h1red .
Q2 2012 Summer intern kickoff meeting -Based on the Boulder Keep It
Clean Program , intern will develop door hangers and educational
material for East Vail residents . Target 500 contacts made.
Project Completed
Q3 2012 Working with staff, intern will provide web content using graphic
materials to educate the public on water quality issues.
Organize Gore Creek walking tours at Bighorn Park.
Presentations/demonstrations will provide a hands-on learning
experience for residents and guests: ecosystem ecology, wildlife
and aquatic insects , proper r iparian area buffers , maintenance ,
lawn care , etc. July Working with staff. intern will help organize a
Gore Creek stream bank restoration project with resident
volunteers to prevent erosion impairment in previously identified
target areas . Gore C reek Aquatic Life P ublic Edu cation Program
o ngorng . First presentatron was on July 11th in East V a i l. P rogram
c o nti n ued during t he summer of 2013 with th e assis ta nce o f a n
Ameri corp vo lu nteer.
Sustainable Building In itiative (SBI)-Currently underway, the objective of the SBI
is to develop and implement a green building points system , incentivize
sustainable building practices through carrot rather than st ick approach,
education and outreach . Ensure this initiative improves the ability for doing
business in Vail. O ngoi ng
Key Milestones:
Q1 2012
Q2 2012
Q2 2012
Q3 2012
Conduct 3 SBI Committee meetings to determine point items in
categories not yet addressed (energy, materials and reuse,
quality control , and innovation).
Present each category to the Planning and Environmental
Commission (PEC).
SBI meeting to discuss incentives .
Final revisions and public comment period .
Final draft presented to PEC.
F inal draft presented to Town Council.
Test drive SBI in-house; work with select project to ensure smooth
implementation.
1 - 1 - 32
12/3/2013
04 2012 First and second readings of ordinance to adopt SBI. (Nov-Dec,
along with 2012 build i ng code adoption hearing).
Begin snowmelt offset program discussion , solicit for addition SBI
Committee members.
Organize public presentation of existing snowmelt offset programs
at Donovan Pavilion -CORE and ECOBuild , Telluride.
Present snowmelt offset program discussion , decide if Vail will
move forward in pursuing offset program for the Town
• Review and enhance our "connectivity'' plan including a comprehensive signing
and wayfinding program .
Project Leaders : Greg Hall, Suzanne Silverthorn
Key Milestones :
01 2012
02 2012
0 3 2012
01 2013
012013
Town Council Approval of Wayfinding Principles. Comple te
Town Council review of Wayfinding program regarding 1-70 and
Frontage Roads. Complete
Program design and approval. 1-70 and Frontage Road package
sent to COOT and comments rece ived . working th ro ugh the des ign
issues. COOT approved p lan
Resubmit 1-70 and Frontage Road Sign package to COOT for
approval
Continue with Advisory Committee on design of signs for parking
structure and pedestrian villages . Parking structure c omple te
02-04 2013 Begin implementation of first phases of wayfinding program
04 2014
Contracts awarded for 170 Frontage Road and Parkin g Str uc t ure
A three year phased Installation with final completion before -
2015 World Alpine Championships . 1n progre ss
• Review and enhance our "connectivity" plan with a focus on hiking , walking ,
wandering and lingering .
Project Leaders: Public Works Project Staff
Key Milestones :
03 2012
03 2012
03 2012
04 2012
Work with COOT on the overlay of the Vail Pass recreat ion trail.
Completed
Completion of the bike lanes on the frontage road to East Vail.
Complete
V L MD funded and produced Htking Map and Hiking & Biki ng Ap p.
Complete
Complete Lionshead streetscape projects-East Lionshead Circle
and Concert Hall Plaza . Completed
1 - 1 - 33
12/3/2013
Q4 2012
Q4 2012
02 2013
Q2 2013
Q4 2013
Q1 2013
Q2 2013
Include public restrooms in a remodel of Main Vail Fire House.
Underway. Complete
Reconstruct the Matterhorn Bridge w1tl:l Sidew a lks. Complete
Sun Dial Plaza. Design underway . Const ru ctio n on goi ng c omp letion
Q4 2013
Identify key missing links in "connections" determine obstacles and
costs to complete the links and pr ioritize the connections for
implementation , including trailheads. Funded additional bike lanes
on Frontage Roads for 2013 . 2013 lanes completed ad d it io na l
la nes in 2014
Rebrand the Village information center to a Welcome Center similar
to Lionshead . Provide public restrooms and an upgrade in keeping
with Vail's renaissance. Initia l studies underway, to be presented to
Town Council 01 2013
Obta ined 200k COOT Funding to begin Sim ba Run Pe r Stud y
TOV St aff applied and awa1t1ng final approv al from COOT on
shared Simba Run Underpass to be desi gned and constructed as
MaJor connectio n project.
• Improve the quality and convenience of parking and transportation.
Project Leaders: Greg Hall and Mike Rose
Key Milestones :
02 2012
02 2012
02 2012
04 2013
03 2012
04 2013
Council work sess ion to : provide background ; identify steps already
taken ; and determine policy. Discusse d at th e Apri l 17 meeti ng a nd
w 1ll return in 03 2012. Completed A ugust 21, 2012
Consider engaging a consultant to assist with fina li zation of the
strategic parking plan , includ ing system efficiencies. Re vie wed at
1 t he April meeting. were di rected to look a t only sys t em
efficiencies, most which will be discussed in conjunct io n with t he
eq uip ment replacement scheduled for 2014. Consultant wo ul d be
o n board in 2013. Consultant made presentation as part of t he
Li onhead Entry project.
Begin a three year program to meet the COOT requirements to
ensure use of the frontage roads f or various parking as previously
directed by the Town Council. First Phase Completed letter to Vail
Resorts on funding second phase 01 2013 , design on second
phase underway. Construction on second ph ase u nderwa y
Continue to refine and enhance the summer special event express
bus.
Review parking operations and equipment for implementation of
new system and processes .
• Comp lete park and recreation projects which enhance the experience .
1 - 1 - 34
12/3/2013
Project Leaders : Public Works Project Staff
Q2 2012
Q2 2012
Complete the Red Sandstone Park. Complete
Begin the work to allow the completion of the Bald Mountain
Neighborhood Berm. Ut11ity work completed. O ngoin g
• Finish installation and activate improved guest service programm ing in
Lionshead Welcome Center (virtual concierge, media wall , events info).
Project Leaders : Tom Kassmel , Greg Hall , Ron Braden , Suzanne Silverthorn
Key Milestones:
Q1 2012
Q2 2012
Q2 2012
Q4 2012
Technology installation-Complete
Visitor Center Staff Relocation -Comp lete May 25
Grand Opening -Complete May 3 1
Demolition of Lionshead Visitor Center/Frontage Road -Complete
• Identify management structure for enhanced guest services programm ing to
Include operation of Vail Village/Lionshead Welcome Centers and community
host progra m .
Project Leaders: Suzanne Silverthorn , John Power/Kri sta Mille r
Key M ilestones:
Q2 2012
Q2 2012
Q1 2013
Q2 2013
Q3 2013
Identify Council policies and programming -Cou ncil set goa l of "5-
star" service delivery levels following discussion on Ju ne 19.
Issue RFP -RFP process was del ayed o ne year. New contract
wi th Vail Info Inc. w a s ne gotiated for Oct. 1 , 2012 to Au g . 31, 20 13
w hich set clear expectations for Increased se Nice delivery.
RFP issued fo r management o f W e lcom e Cente rs and Community
Host program; six proposals submitted .
Commun ity review team appointed to evalu ate six res ponses an d
re commend service provtder.
Town Council votes to retain service provide r, Va 1llnfo Inc. for 3
year period endi ng Sept. 20, 2016 wit h performance standards
identified and met
• Develop an enhanced cellular (4G) and Wi-Fi network.
Project Leaders: Ron Braden
Key Milestones :
1 - 1 - 35
12/3/2013
Q3 2012
Q4 2012
Q3 2012
04 2012
04 2012
Q4 2012
Q3 2013
Q3 2013
Contract Negotiations I Approval. Complete -App roved by c ou nci l
in August of 2012
Carrier Commitment. Complete-Carner commitm en t in p lace
December of 20 12
Centurylink exit agreement. Complete -Netwo rk transitioned in
December of2012.
Cell tower (macro) site tower build at Public Works . Approval s in
place , equipment ordered , waiting on utility build .
Util it y build sched uled to be comp lete by Se ptembe r 201 3 .
T owe r scheduled t o be ope rationa l by Nove mber 1, 2013.
Cellular bu il d (Micro DAS) in V illage Transportation Center.
Complete
Temporary cell site install at Lionshead Trans Center. Complete .
Fiber Resource Allocation . Complete
Begin Bu ild Out. System build has begun with phase o ne
e xpected to be complete by November 1, 20 1 3. Ph ase two
expected to be c omplete by November 1, 2014 .
• Gore Creek Environmenta l Programs
Project Leader: Greg Hall and Kristin Bertuglia
Key Milestones:
Q 1 2012
Q2 2012
Q3 2012
Q3 2013
Q4 2012
Continue to support stream tract enforcements to address
remaining properties with encroachments. Ongo i ng
Work with the Eagle River Water and Sanitation District and the
Urban Runoff Group to complete the Water Quality Improvement
Plan (WQIP) for Gore Creek and the Eagle River.
Ensure that all Town outfalls and sediment catch basins are
maintained . Ongoing
Identify Best Management Practices (BMPs) projects that have an
immediate effect on Gore Creek Water quality (i.e ., additional catch
basins/filters , stream bank restoration and stabilization projects ,
etc.)
Install identified BMPs, coordinate stream bank restoration projects .
Present WQIP to Town Council.
Stream Bank restoration projects installed -willow plantings .
Stream t ra ct enc roachment enforcement efforts continue . Gainin g compl iance
rema ins a cha ll enge. T hree summonses issued . Two pend ing serv ice . 15
add1t1on al s ummons prepared and awatttng respon se f rom PO and Town 's
prosecutor . 15 more summons to be ready for service by November 1, 2013
30+ rep eat offe nders need further investigation prior to pursuing pros ec ut ion. An
ordinance which expedites the enforcement process is needed
1 - 1 - 36
12/3/2013
Beyond 2013: Enhance the Experience
• Begin long-range planning to reduce the impact of 1-70. Note : The intent was not
beginning near-term action , but more to keep this important subject on the radar
screen.
Goal: Develop Future Leadership
Look toward the next generation of community leaders.
2012-2013 Action Steps-Develop Future Leadership
• Schedule a Town Council work session to assess Vail 's current leadershi p and
identify a desired vision for the future including benchmarks, where possible .
Project Leader: Stan Zemler
Key Milestones: Q3 2012
Sponsor series of focus group meetings with target demographic segments ,
including second homeowners. to identify challenges , opportunities and
suggestions to elevate civic leadership. Explore possibility of scheduling board
meetings in the evening to encourage more public participation .
Project Leader: Suzanne Silverthorn
Key Milestones: Q3 2012
• More aggressively market board openings through advertisement.
Project Leader: Suzanne Silverthorn
Key Milestones : Q2 2012-Board recruitment template from Colorado
Municipal League print campaign was used for series of Vail Daily ads in late
Ap ril and May for open1ngs on the Vail Local H oustng Authonty (2 appl icants);
Commiss io n on Special Events (4 applicants), Vail Local Licensing Authority, (3
applicants).
• Develop recommendations on model/approaches that will result in developing
future leaders in the TOV considering: John Hom-Kates Vail Leadership Institute
Model; Boulder Leadership Model; Leadership Forums by Vail Homeowners
Association and Vail Symposium; engagement ideas,·
orientation/education/outreach,· and Vail 20120.
Project Leader: Mark M ille r, Suzanne Silverthorn
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12/3/2013
Key Milestones:
04 20 12 Evaluate exist ing leadership programs and best practices
with presen t ation of research summary this fall. Awa it ing
Town Council consideratron of proposal from Vail Leadersh ip
Institute.
04 20 13 Up date-Council chose not to pursue the Vail Lead e rs hip In stitute
proposal at t his time. Staff will continue to look f or
oppo rtunities to developing future leaders wi th in, and outside
o f the TOV. T he Fire Department w ill be hos t ing a
'(Leadershtp Journey" class i n late fall 2013 with an open
invitation for employees and non-employees to attend .
Other Initiatives
These are projects already underway that may not fit precisely into Council 's four key
goa ls .
2012-2013 Action Steps-Other Initiatives
• Budget/Financia l -Continue to provide a hig h level of services in a fiscally
responsible manner.
Project Leaders: Directors and all departments
Key Milestones:
02 20 12
04 2012
02 20 13
04 20 13
2012 annual audit pre sented to Counci l Com plete-Clean op ini on
with no management letter comments
20 13 annual budge t adopted by Counci l Complete
20 12 annual aud it presented to Council Complete-Clean optnion
with no management letter comme nts
2014 annual budget first re ading adopt ed by Co uncil Second
rea d ing of budget ordinance scheduled for 10/15/13
• Laserfiche -Fi nish implementation of document ima gin g program and scanning
of historical documents throughout the organ iz ation.
Project Leade r: Ron Braden
Key Milestones :
04 2012
01 201 3
Provide customer access to public documents. Lase rFi che RIO
software update scheduled for 04 of 2013 .
Complete scanning of permanen t files in Community Development
and Administration t o avoid temporary re location . Co mp lete
1 - 1 - 38
12/3/2013
• 2012 Community Survey
Project Leader: Suzanne Si lvert horn
Key Milestones :
01 2012
02 2012
Q3 2012
01 2014
Town Council approval of survey questions-Compl ete
Survey in the field -Complete
Presentation of res ults -Comp lete June 5. 2012
Determi ne scope an d/or interest in Community S urvey for 2 0 14
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: December 3, 2013
ITEM/TOPIC: Introductions and Dicussion Ground Rules
PRESENTER(S): Rick Smith
12/3/2013
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: December 3, 2013
ITEM/TOPIC: Governance/Role of Town Council
PRESENTER(S): Matt Mire
12/3/2013
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: December 3, 2013
ITEM/TOPIC: Operating Agreements Discussion
PRESENTER(S): Rick Smith
12/3/2013
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: December 3, 2013
ITEM/TOPIC: Town of Vail Mission, Vision and Values
PRESENTER(S): Rick Smith
12/3/2013
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: December 3, 2013
ITEM/TOPIC: Goal Areas for 2014
PRESENTER(S): Rick Smith
12/3/2013
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: December 3, 2013
ITEM/TOPIC: Summary/Next Steps
PRESENTER(S): Rick Smith
12/3/2013
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: December 3, 2013
ITEM/TOPIC: Adjournment 12:30 p.m.
12/3/2013