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HomeMy WebLinkAbout2014-01-21 Agenda and Support Documentation Town Council Evening SessionVAIL TOWN COUNCIL EVENING SESSION AGENDA VAIL TOWN COUNCIL CHAMBERS 75 S. Frontage Road W. Vail, CO 81657 6:00 P.M., JANUARY 21, 2014 NOTE: Times of items are approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. 1. ITEM/TOPIC: Former Council Member Susie Tjossem Thank you for her Service. (5 min. ) PRESENTER(S): Mayor Daly 2. ITEM/TOPIC: Citizen Participation (15 min.) 3. ITEM/TOPIC: Consent Agenda: 1) Tier IV Allocations memorandum and recommendations; (5 min. ) 4. ITEM/TOPIC: Town Managers Reports: 1) Town Council/Town Manager Goals (5 min.) PRESENTER(S): Stan Zemler 5. ITEM/TOPIC: I-70 Vail Underpass Project Update (75 min.) PRESENTER(S): Tom Kassmel ACTION REQUESTED OF COUNCIL: Listen to the project update, provide feedback, and solicit additional public comment. BACKGROUND: The I-70 Vail Underpass is a proposed new multimodal pedestrian and vehicular connection that is midway between Main Vail and West Vail exits, passing under I-70. This underpass has been identified in the Vail Transportation Master Plan and the CDOT I-70 Programmatic Environmental Impact Statement (PEIS) as a critical link between the North and South Frontage Road. The Town and CDOT have recently entered into a Letter of Commitment to jointly fund the design and construction of this project with an expected completion date of December of 2017. CDOT, the Town of Vail, and the selected design consultant, Felsburg, Holt & Ullevig (FHU), have recently begun the design process and will provide and update to Town Council on the design process, progress and summary of the public input received. STAFF RECOMMENDATION: Listen to the project update, provide feedback, and solicit additional public comment. 6. ITEM/TOPIC: Resolution No. 3, Series of 2014 Timber Ridge (15 min.) PRESENTER(S): George Ruther 1/21/2014 ACTION REQUESTED OF COUNCIL: Approve, Approve with Conditions or Deny Resolution No. 3, Series of 2014. STAFF RECOMMENDATION: Staff recommends approval of Resolution No. 3, Series of 2014, as read. 7. ITEM/TOPIC: First reading of Ordinance No. 4, Series of 2014, and ordinance creating the Timber Ridge Enterprise Fund of the Town of Vail, Colorado; and making budget adjustments to the Timber Ridge Enterprise Fund of the 2014 budget for the Town of Vail, Colorado; and authorizing the said adjustments as set forth herein; and setting for details in regard thereto. (10 min. ) PRESENTER(S): Judy Camp ACTION REQUESTED OF COUNCIL: Approve Ordinance No. 4, Series of 2014 to incorporate Timber Ridge into the Town of Vail 2014 budget. BACKGROUND: Earlier this evening, the Town Council will hear a resolution to transfer ownership of the Timber Ridge Apartments to the Town of Vail from the Timber Ridge Affordable Housing Corporation. Ordinance No. 4 supplements the Town's 2014 budget to include the operations of the Timber Ridge project. The budget presented in Ordinance No. 4 is the same budget previously approved by the Timber Ridge Affordable Housing Corporation as the owner of the property before the transfer. This 12-month budget provides for operating entire complex. Adjustments will be made in future budget amendments as redevelopment plans unfold. STAFF RECOMMENDATION: Staff recommends approval of Ordinance No. 4 upon first reading. 8. ITEM/TOPIC: Second reading of Ordinance No. 1, Series of 2014 An Ordinance Extending the Temporary Ban on Marijuana Establishments on the Town, Pursuant to the Newly Enacted Section 16 of Article XVIII of the Colorado Constitution (Amendment 64) (5 min. ) PRESENTER(S): Kendra Carberry ACTION REQUESTED OF COUNCIL: Approve, approve with amendments or deny Ordinance No. 1, Series of 2014 upon second reading. BACKGROUND: Colorado voters recently passed Amendment 64, which amended Article XVIII of the Colorado Constitution by the addition of a new section regarding the personal use and regulation of marijuana. Pursuant to Article XVIII, § 16(5)(f) of the Colorado Constitution, the Town may "prohibit the operation of marijuana cultivation facilities, marijuana product manufacturing facilities, marijuana testing facilities, or retail marijuana stores through the enactment of an ordinance".The Town Council (the “Council”) requested that Town staff study the effects of such marijuana establishments, considering the Town's existing land use regulations and master plan, and thereafter provide information to the Council as to whether such uses should be permitted at any location in the Town. The Council had adopted a temporary ban until January 21, 2014. Town staff needs additional time to gather information, to review the state statutes and forthcoming regulations, and to study the impacts of marijuana establishments and the zone districts in which they should be permitted, if at all. During such time, the Council wishes to extend the temporary ban on the location or operation of marijuana establishments in the Town until July 31, 2014. 1/21/2014 STAFF RECOMMENDATION: Approve, approve with amendments or deny Ordinance No. 1, Series of 2014 upon second reading. 9. ITEM/TOPIC: Second reading of Ordinance No. 2, Series of 2014 An Ordinance Repealing Section 1-4-1.C of the Vail Town Code and Enacting a New Section 1-4-4 of the Vail Town Code, Concerning Restitution in Municipal Court (5 min. ) PRESENTER(S): Kendra Carberry ACTION REQUESTED OF COUNCIL: Approve, approve with amendments or deny Ordinance No. 2, Series of 2014 on second reading. BACKGROUND: Pursuant to its police powers and authority as a home rule municipality to define the jurisdiction of its municipal court under Article XX, § 6(c) of the Colorado Constitution, the Town may order restitution in conjunction with misdemeanors and petty offenses. The Town does not currently have a restitution ordinance. STAFF RECOMMENDATION: Approve, approve with amendments or deny Ordinance No. 2, Series of 2014 on second reading. 10. ITEM/TOPIC: Second reading of Ordinance No. 3, Series of 2014 An Ordinance Amending Section 6-3B-2 of the Vail Town Code Regarding the Jurisdictional Limit of Larceny Offenses in the Town (5 min.) PRESENTER(S): Kendra Carberry ACTION REQUESTED OF COUNCIL: Approve, approve with amendments or deny Ordinance No. 3, Series of 2014 on second reading. BACKGROUND: Traditionally, municipal authority for prosecution of theft crimes has been concurrent with state prosecution of class 1 misdemeanors. The state recently changed the jurisdictional limit of theft crimes from $1,000 to $2,000. STAFF RECOMMENDATION: Approve, approve with amendments or deny Ordinance No. 3, Series of 2014 on second reading. 11. ITEM/TOPIC: Adjournment (8:25 p.m.) 1/21/2014 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: January 21, 2014 ITEM/TOPIC: Former Council Member Susie Tjossem Thank you for her Service. PRESENTER(S): Mayor Daly 1/21/2014 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: January 21, 2014 ITEM/TOPIC: Citizen Participation 1/21/2014 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: January 21, 2014 ITEM/TOPIC: Consent Agenda: 1) Tier IV Allocations memorandum and recommendations; ATTACHMENTS: CSE Tier IV Allocation Memorandum 1/21/2014 CSE Allocations for 2014 TIER IV Funding Category: “Life Long Learning” 01/21/2014 To: Vail Town Council From: Commission on Special Events Date: January 21, 2014 Subject: Request for approval by the Town Council of the 2014 Special Events Funding allocations for event proposals falling into the TIER IV Category: “Life Long Learning,” as determined by the CSE at their Special Meeting on January 15, 2014. Per the request of the Vail Town Council, the CSE issued an RFP in December 2013 for events seeking support under the newly defined TIER IV Category: “Life Long Learning.” Specific criteria supporting this goal was developed, so as not to compete with the events that have a larger potential to generate room nights and contribute to a significant ROI. The TIER IV Category of funding is more heavily weighted to events that provide opportunities for intellectual dialogues, foster a Health and Wellbeing reputation for Vail, promote problem solving around current issues, deliver an educational component, enhance leadership skills and reinforce the fabric of the community. Three responses were received and reviewed by the CSE at a Special Meeting on January 21, 2014. A copy of the RFP and criteria for decision are included in your meeting packets. Copies of the three proposals received are also included. Total funding available in this category, as approved by the Town Council in the 2014 Town of Vail Budget is $90,000. The Town Council approved an allocation of $15,000 to Starting Hearts as part of the final 2014 budget approval last October, leaving a balance of $75,000. Each CSE member scored the individual applications based on the TIER IV Category funding criteria, with a maximum total score of 100 and a cumulative maximum score of 600 per event. Final determinations by the CSE are listed below: • Vail Symposium: Various venues in Vail. o January-March: 13 events in 2014. Request: $50,000. Grid Score: 396 o CSE Allocation: $37,500 • Vail Global Energy Forum: Vail/Sonnenalp Hotel and Beaver Creek. o February 28- March 2. Request: $10,000. Grid Score: 375 o CSE Allocation: $7,500 • Vail Living Well Summit/DiscoverWell: Sonnenalp Hotel/all activities in Vail. o September 11-13. Request: $35,000. Grid Score: 411 o CSE Allocation: $30,000 Total funds allocated by the CSE: $75,000. Funds remaining: $0 1/21/2014 Event Recruitment Score Card TIER IV Events: Life Long Learning Category Criteria Rating Life Long Learning Enhance Leadership Skills 0-25 Foster a Health and Well Being reputation for Vail Provide opportunities for intellectual dialogues Promote problem solving around current issues Deliver an educational component Reinforce the fabric of the community Brand Fit Is the event aligned with the Vail brand and 0-15 does it bring it to life experientially on its key dimensions: -Physical vitality -Cultural vitality Timing How well does it help achieve an optimal 0-5 calendar of events against occupancy opportunity and Town of Vail available assets (human and capital) Demo Fit Does it help optimize visitor mix: 0-10 -In-state over night guests -Destination visitors -International -Residents Growth How well will it perform financially - Revenue 0-10 - Leveraged media exposure 0-10 Producer Qualifications Expertise, local knowledge, ability to financially leverage 0-10 Marketing Strength How effectively will it be marketed 0-15 Total 100 1/21/2014 CSE/TOV RFP for 2014 Special Events Page 1 VAIL LIVING WELL SUMMIT September 11-13, 2014 Tier IV Funding CSE Application for Funding 2014 Produced by 1/21/2014 CSE/TOV RFP for 2014 Special Events Page 2 VAIL COMMISSION ON SPECIAL EVENTS Tier IV - 2014 EVENT FUNDING APPLICATION  NAME OF EVENT: Vail Living Well Summit  PROPOSED DATE(S) : September 11-13, 2014  AMOUNT OF CASH FUNDING REQUESTED: $35,000  PRODUCING ENTITY: DiscoverWell 1. President or Executive Director’s Name: Jamie Stone, President 2. Name and Title of Person Completing the Application: John Stone, Managing Director 3. Business Address:  Physical Address: 30 Mustang Rd. Edwards, CO 81632  Mailing Address: PO Box 2855 Edwards, CO 81632 4. Contact Info: • Telephone: Main: 508-395-5473  Cell: 508-395-5473  Fax: 970-926-2480 • E-Mail Address: john@discoverwell.org 5. Event and/or Organization WEBSITE: www.vaillivingwell.org 6. Number of years your organization has been in business: 1 1/21/2014 CSE/TOV RFP for 2014 Special Events Page 3 7. Mission Statement: Our mission is to bring together thought leaders, researchers, doctors, corporate leaders, community leaders, athletes, health conscious individuals and influencers to activate health and well-being by taking what they learn, share, and experience, back to their spheres of influence. Through connections made, knowledge and experiences shared, and engagement in all of the major aspects of health and well-being, the Vail Living Well Summit, and the Vail Living Well Experiences will help to activate health and well-being throughout the country. It will also help position Vail as a destination in health and well-being, and further the vision of Colorado being the nation’s model as the healthiest state. 8. Organization's tax status: For Profit or Non-Profit*/Not-for-Profit* • X Non-Profit 501c3, or Not-for-Profit (501C-6) organization If applicable, please attach current State Department of Revenue Certificate with this application. • Does the Event benefit a charity? If yes, please name the beneficiary: DiscoverWell has a charitable component to the Vail Living Well Summit in the form of a scholarship program benefiting individuals in the Health & Well-Being industry who cannot afford the ticket price, but by attending, will bring back what they have learned and experienced to their businesses, schools and communities.  EVENT DESCRIPTION: The Vail Living Well Summit convenes nationally and internationally renowned researchers, doctors, pro athletes, influencers, health focused scholarship recipients, and health conscious individuals focusing on all evidence-based, preventative aspects of health and well-being. Covered topics include, fitness, nutrition, cognitive health, stress and longevity, heart health, sleep health, integrative medicine and personal health assessments. The Summit provides a unique atmosphere of engagement, access, sharing, connecting, experiencing, learning, interacting, and having fun, through small group sessions in the beauty of Vail. We’ve taken a more corporate approach to attendee acquisition this year incorporating extensive B to B networking opportunities, convening opportunities with corporate execs, government leaders and researchers to shape the direction of health and well-being, and offering corporate employee benefits through attendance. 1/21/2014 CSE/TOV RFP for 2014 Special Events Page 4 2. Where will the event be located within the Town of Vail? Please list the specific venues that you plan to utilize, including dates and times, and whether or not you have contacted them to confirm availability. The Event Producer is responsible for booking and securing any necessary venues. All event activities will be located in the Town of Vail. The host hotel and co- producer of the event is the Sonnenalp Hotel. Additional venues include: 1. Four Seasons Resort 2. Sebastian Hotel 3. Vail Mountain Lodge 4. Vitality Center 5. Steadman Philippon Research Institute 6. Solaris Grass 7. Sweet Basil 8. Terra Bistro 9. LaTour 10. Ludwigs (All listed entities are existing venues and will be approached after Jan. 1, 2014) 3. W ill any portion of the event take place outside of the Town of Vail? If yes, please explain. No part of the event takes place outside of Vail 4. Are additional in-kind services being requested from the Town of Vail? If yes, please explain, including a description of anticipated impacts on Town of Vail services: i.e. bus service, parking (both for event production support vehicles and attendees), traffic control, street closures, police services, etc. (The event promoter will be charged for all labor, materials and equipment unless such services are specifically exempted and approved as part of the Special Event Permit.) In-kind services would be in the form of marketing and public relations promotional efforts centered around Vail being the destination for health and well-being and as an extension of the Vail Brand. 5. Is this a new or existing event? If existing, please describe the location(s) of the event in previous years and the number of years it has been produced. The Vail Living Well Summit has been produced for 2 years. The Sonnenalp Hotel has been the center for indoor activities, and several other hotels including the Four Seasons, Sebastian and the Vail Mountain Lodge have hosted venue locations. Outdoor venues include the grass at Solaris, trails on Vail Mountain and the base of Gondola One. 1/21/2014 CSE/TOV RFP for 2014 Special Events Page 5 6. People: • Number of participants (athletes, artists, exhibitors, etc.) anticipated: Presenters: pro athletes, researchers, doctors, scientists: 35 • Number of volunteers needed: Volunteers: 25 • Number of event staff: Event staff: 8 • Total Number of spectators/attendees anticipated and estimate: Attendees: total including sessions open to the general public – 500 Attendees participating in all-inclusive 2 ½ day program – 120 (Based on 2013 percentages) *Local – 35% *In-State (non-local) – 25% *Out of State – 35% *International – 5% 7. Description of potential benefits to the Town of Vail, including an estimated # of incremental room nights and increased spending generated. W hat return on investment (ROI) should the Town of Vail expect? Each year as the Summit gains greater exposure, the mission to make Vail the destination where the top minds in all aspects of health and well-being convene, along with health conscious individuals and influencers, elevates Vail toward its vision of having health and well-being be a strong economic driver for sustainable growth, and strengthens its brand position “for passionate mountain travelers and outdoor enthusiasts who aspire to live life at its fullest”. *Estimated incremental room nights: 225 *Increased spending: $175,000 1/21/2014 CSE/TOV RFP for 2014 Special Events Page 6  BUDGET: 1. Please attach a complete and detailed event budget, including anticipated revenues and expenses, as well as the amount to be dedicated to marketing efforts. (attached) 2. What % of the total event budget is the CSE being asked to fund? 14% 3. Describe briefly how you will use the funds that you are requesting from the CSE. To successfully bring in incremental ‘heads in beds’ for 2014, we need to be targeting corporations in the health & well-being space, and be marketing outside the Vail Valley hitting the top markets where Vail destination guests live. This requires substantial marketing dollars and all funds will be focused on this effort. 4. Should the CSE decide not to support this event, will it still occur? Yes, the event will be produced, but with limited marketing dollars 5. What is the $ amount of sponsorships from alternative sources reflected in the event budget? $100,000 6. What % of the total event budget do you expect the event itself to generate? (i.e. ticket sales, merchandise, food and alcohol sales, etc.) 44% 7. If possible, would you intend to host the event in Vail beyond 2014? If yes, for how many years beyond 2014? We want to establish Vail as the premier destination for Health & Well-Being, so the event will always be held in Vail. 8. Do you anticipate requesting funding from the CSE next year? If yes, given that the CSE encourages the development of additional sponsors in order to leverage their own investments, and anticipates that as events become established they will become less reliant on public funds, please explain how you intend to grow the event and indicate what %, if any, of the total event budget you anticipate requesting next year. As we grow the event to bring in more attendees from beyond the Vail Valley, funds will be needed for marketing, marquee presenters and infrastructure. Percent of the following year’s budget would be between 10% and 15%. 1/21/2014 CSE/TOV RFP for 2014 Special Events Page 7  MARKETING: 1. Please provide a detailed description of your marketing plan and indicate how the budget will support the program. (Marketing Plan attached) 2. Explanation of potential for sponsorships and media exposure. Corporate sponsorship drive is underway to leverage existing sponsors and attract new potential sponsors. We have established a corporate sponsor coop program set up as an employee benefit, as well as professional development , to engage sponsors in a meaningful activation process. Solid media attendance at the 2013 Summit by Associated Press journalists including one-on-one interviews with Joe Montana and Natalie Morales, position Vail Living Well as a credible health & well-being news source going into the 2014 Summit. Five 2013 Newswire press releases garnered 4,913,305 impressions. Articles have also appeared in the Huffington Post, Denver Life Magazine, 5280, Vail Beaver Creek Magazine, Vail Luxury, Vail Daily, and the Daily Weekly. Extensive exposure through the Colorado Tourism Office including personal presentations in Houston, Dallas, St. Louis and Minneapolis. 3. Specify any marketing support you are requesting.  Inclusion in any Town of Vail marketing campaign regarding Health & Well-being  Inclusion in media trips promoting Vail and Vail’s brand message  Inclusion on Town website calendars 4. Name, telephone number and email addresses of your PR and marketing contacts. Steve Tucker 917-605-9366 stevenscotttucker@gmail.com 1/21/2014 CSE/TOV RFP for 2014 Special Events Page 8 1/21/2014 CSE/TOV RFP for 2014 Special Events Page 9 1/21/2014 CSE/TOV RFP for 2014 Special Events Page 10 Vail Living Well Summit 2014 Marketing Plan I. Branding – Public Relations 1. Extend media exposure with national outreach 2. Focus for 2014 – create a health and well-being destination in Vail 3. Deliver vision and mission message 4. Meet personally with sponsors for their continued support of the program 5. Expand exposure on Social Media sites to attest to uniqueness and “life changing” nature of event 6. Personal phone calls followed up with emails to attendees, speakers to discuss the program and register people early II. Keep website fresh with current news and new videos - Add new videos taken from 2013 event - Testimonials - Provide early registration - Contact info for follow up - Improve ease of use and ability to get information III. Database and invitation list - Maintain and add to existing prospect database lists - Maintain relationships with attendees and presenters through ongoing Newsletters regarding programming, current news and health & well-being information. IV. Develop and continue to identify community newsletters which are sent to target audience. Arrange for Vail Living Well event info inclusion, and provide info to appropriate contact. 1. 8 VR private clubs 2. Board of Realtors realtor network 3. Rotaries 4. Hotels and condos which attract target audience 5. Locate lists in Denver through personal networks 6. Hotels and Condos 1/21/2014 CSE/TOV RFP for 2014 Special Events Page 11 V. Media Press Releases 1. Press releases as event nears Write attention getting releases regarding newsworthy Presenters and attendees which will assure getting picked up by notable Publications and internet news sites (e.g. Huffington Post and Mashable.Com) 2. Identify and contact national magazine editors which cater to target market regarding feature stories based on the success of the Summit : Cooking Light Shape Women’s Health Men’s Health Denver Magazine 5280 Vail Beaver Creek Magazine Vail Magazine Outside Magazine - Provide Press Passes to key media during event to get coverage during event - Provide VIP passes to people of influence (can help with keynote and newsworthy presenters or attendees) TV 1. Continue talks with 9 News on relationship regarding coverage and potential sponsorship with 9 Health. 2. TV8 – Continue to work with TV8 on key interviews 3. Work on interviews with: Channel 9, Colorado, Today Show Arrange to have information on prominent local web sites: 1. www.snow.com 2. www.visitvailvalley.com 3. www.vail.com Internet Ads Expand visibility on multiple internet sites 1/21/2014 CSE/TOV RFP for 2014 Special Events Page 12 News Print – Vail Daily, Summit, Aspen, Denver Post, Boulder Roll out campaign: 1. Establish new relationships with editors from Boulder & Denver papers 2. Freelance stories 3. Select 4 or 5 speakers to do ad bios 4. Story on newsworthy keynote 5. Weekly columns regarding presenters in all papers beginning in June Social Media Facebook Page 1. Continue to manage Facebook page 2. Expand use of Twitter 3. Provide Tool Kit to presenters and sponsors for outreach to their constituencies Local Marketing Plan - Work Vail Farmers Market booth starting in July - Launch Parties at supporters homes starting in July - Presentations to local organizations and clubs. Provide with media package where appropriate and be able to register people on- site -Continue to advertise in all local publications Hotels 1. Meet with GMs to send marketing info to their client base 2. Identify what we can do now to get the word out to guests (e.g.) Flash a shot about the event on their closed circuit TV 3. Provide Media Package Work with Local Health Organizations 1. Put flyers up about the event at health clubs, wellness clinics, etc. 2. Meet with Personal Trainers and get them excited about the event 3. Get info to local doctors to recommend event to patients 1/21/2014 CSE/TOV RFP for 2014 Special Events Page 13 "Vail Living Well" Budget-2014 10/21/2013 Revenue BUDGET Publicity, Advertising, Promotion Budget Corporate Sponsors 100,000.00$ PR Firm 25,000.00$ Town of Vail funding 35,000.00$ Press Releases 5 at $400 2,000.00$ Full 2 day Ticket Sales - 80 at $950 76,000.00$ Reporter Travel Exp.1,500.00$ Corporate Sponsor Tickes - 20 @ $395 7,900.00$ Ad Development Cost 3,500.00$ One day ticket sales - 40 at $495 (no dinner) 19,800.00$ Ad Placements 15,000.00$ Friday dinner tickets - 10 at $100 1,000.00$ Invitation (production, printing, mailing)2,000.00$ Ticket Sales - Keynote - 100 at $50 5,000.00$ Credentials 300.00$ Fundraising Dinner 5,000.00$ Program Guide-development 3,000.00$ Ticket sales - General Session (2) - 100 at $35 3,500.00$ Program Guide-Printing 1,000.00$ Book Sales 1,000.00$ On-line advertising 2,000.00$ Total Cash Revenue 254,200.00$ Promo Swag 1,500.00$ Volunteer shirts - 40 @ $10 500.00$ Bike shirts-promo clothing 500.00$ Expenses Promotion Misc.1,000.00$ Contract salaries 30,000.00$ Total 58,800.00$ Legal 5,000.00$ Accounting 4,000.00$ Speaker Benefits 10,000.00$ Keynote speaker 10,000.00$ Salaries-Directors 40,000.00$ AV and Tech 11,000.00$ Publicity, Advertising, Promotion 58,800.00$ Web development 6,000.00$ Signage /Banners/Posters 1,000.00$ Air and Travel 15,000.00$ Hotel venues 2,500.00$ Meals - Speaker breakfasts (no charge)-$ Lunch - (includes both days)7,000.00$ Dinner - 1 day 12,000.00$ Breaks 5,000.00$ Opening reception 5,000.00$ VIP Cocktail Parties (2) 6,000.00$ Volunteer Meals 500.00$ Forest Service Permits 300.00$ Photography 1,500.00$ Video documentation 3,000.00$ Equipment Rentals - Bikes, etc.1,000.00$ RegistrationFees (fees included in price)5,000.00$ Books for Book Signing 800.00$ Postage, Mailing, etc.300.00$ Printing & Copying 1,000.00$ Office Supplies 1,000.00$ Credit Card Fees 1,500.00$ Travel 1,500.00$ Meals & Entertainment 2,000.00$ Insurance 300.00$ Parking - Travel 300.00$ Misc.5,000.00$ Total Expenses 253,300.00$ Total Cash Net 900.00$ 1/21/2014 CSE/TOV RFP for 2014 Special Events Page 14 2013 Survey Results Please rate your overall satisfaction with the Vail Living Well Summit Response Percent Excellent 61.5% Very Good 30.8% Good 3.8% Fair 3.8% How would you rate the process for the Summit (i.e. registration, website, staff and organization of the schedule and communication)? Response Percent Excellent 51.7% Very Good 31.0% Good 10.3% Fair 6.9% How would you rate the time frames for the sessions? Response Percent Just Right 79.3% Too Short 17.2% Too Long 3.4% How would you rate the timeframe for the entire Vail Living Well Summit? Response Percent Just Right 69.0% Too Short 20.7% Too Long 10.3% 1/21/2014 CSE/TOV RFP for 2014 Special Events Page 15 2013 Survey Results Please rate your overall satisfaction with the Vail Living Well Summit How much would you say you learned from the sessions? Response Percent More than I expected 75.0% What I expected 17.9% I expected to learn more 7.1% How did you hear about the Vail Living Well Summit? Response Percent Vail Daily Newspaper or other media 34.5% Friend/Family/Word of Mouth 62.1% E-Newsletter 0.0% The Sonnenalp 10.3% Social Media 3.4% Other 17.2% How likely are you to recommend the event to a friend or colleague? Response Percent Extremely likely 65.5% Very likely 27.6% Moderately likely 3.4% Not at all likely 3.4% How likely are you to return next year? Response Percent Extremely Likely 53.6% Very Likely 28.6% Moderately Likely 14.3% Not Likely 3.6% 1/21/2014 CSE/TOV RFP for 2014 Special Events Page 16 Scholarships DiscoverWell offers scholarships to the Vail Living Well Summit for individuals who are community leaders, up and coming health and well-being researchers and doctors, and other individuals who show passion, determination and drive to take back what they learn and experience at the Vail Living Well Summit to their spheres of influence. We reach out to our key partners, presenters and founders to nominate applicants for these scholarships. The following is an example from one of our scholarship recipients: Over seventy percent of our population is sleep-deprived because the need for sleep is something that society tends to overlook in the midst of other physiological needs. People do not realize that lack of sleep has long term effects on health, such as increased risk of hypertension, type II diabetes, obesity, cancer, and periodontal disease, as well as an impact on performance, in terms of athletics, cognition, alertness, creativity, and psychological mood. While sleep is often treated as a luxury, we must eradicate this thinking and educate society that it is a necessity. While the focus of my work with sleep thus far has been in the realms of academics, corporations and professional athletics, this issue is relevant to every segment of the population. While some may know basic information about sleep (i.e. REM versus Delta sleep), very few are aware of the essential health benefits that sleep has to offer. Research has shown that the quantity and quality of an individual’s sleep is the best predictor of lifespan, which is a pretty astounding concept considering how little the general population knows about it. A central aspect of sleep education that needs to be addressed is sleep disorder education. Even our medical programs today tend to neglect instruction on the 89 documented sleep disorders, many of which lead to serious health consequences and, in some cases, fatality. It is imperative that this issue be considered just as significant as diet and exercise in terms of general health. The deleterious consequences of sleep deprivation need to be made known to the general population. I, as a contributing member to the Vail Living Well Program, pledge to improve sleep education on an international scale. My pledge commits to raising awareness for the consequences of sleep deprivation and to promoting sleep education in the general population. This education will consist of proper sleep hygiene, the serious health consequences of deprivation, individual differences in sleep need, habits that promote good sleep and habits that disrupt it, and the symptoms, consequences and treatments for the most prevalent sleep disorders affecting our population. By raising awareness, I hope to reduce the number of illnesses, accidents, and deaths as a result of sleep-deprivation, as well as improve overall health and well-being in society. 1/21/2014 CSE/TOV RFP for 2014 Special Events Page 17 1/21/2014 CSE/TOV RFP for 2014 Special Events Page 18 AN EYE TO THE FUTURE As we look toward the Vail Living Well Summit in 2014, we take the successes from 2013 as an established foundation for future growth. Maintaining the integrity of our model is essential. Small interactive sessions with access to the leading thought leaders in health and well-being creates our point of difference. Brainstorming is a critical component for sustaining a compelling, transformative Summit. We welcome the input from the Town Council and the CSE on any level to improve and promote the Summit going forward. 1/21/2014 VAIL GLOBAL ENERGY FORUM 2014 TO: Vail Town Council DATE: October 11, 2013 RE: VAIL GLOBAL ENERGY FORUM 2014 EVENT FUNDING / SPONSORSHIP REQUEST 1) NAME OF THE EVENT: Vail Global Energy Forum 2) DATES: February 28, March 1 and 2, 2014 3) AMOUNT OF FUNDING: $10,000.00 (Ten Thousand Dollars)  PRODUCING ENTITY: Vail Global Energy Forum Producing entities include the Precourt Institute for Energy, the Precourt Energy Efficiency Center at Stanford University and the Vail Valley Foundation Jay A. Precourt, Founder Carl Colby, Executive Director Submitting on behalf of the Vail Global Energy Forum 887 Lake Creek Road Edwards, CO 81632 970.926.1329 (office phone) 970.926.1349 (office fax) www.vailglobalenergyforum.com 1/21/2014 2 PROPOSAL FOR FUNDING / SPONSORSHIP The Vail Global Energy Forum (“VGEF”) is dedicated to the search for sustainable solutions to one of the most pressing issues of our era: how to produce enough clean sustainable energy at economical cost from reliable sources to power our global economy while we “bridge the transition” to the breakthrough renewable energy solutions of the future. The VGEF will also dispel myths about some of the possible solutions while championing the most promising innovations and energy efficiency models that will shape the future of energy. VGEF was inaugurated in March 2012 to bring together some of the world’s most distinguished speakers and panelists to discuss “the future of energy in a global economy.” Each year the event draws expertise from leading government officials, cutting-edge energy researchers, energy industry executives, investors, entrepreneurs, venture capitalists, energy regulators, veteran national journalists and the general public. (See attached Program Agenda from VGEF 2013). VGEF 2014 will be held in Vail and Beaver Creek beginning Friday, February 28 and will conclude the evening of Sunday, March 2, 2014 (see attached Draft Program Agenda for VGEF 2014). Highlights of the weekend of events include: Friday Evening Opening Night Fireside Chat: An opening night VIP event featuring a fireside chat with former Secretary of State George P. Shultz, as well as a networking sessions and dinner at the Sonnenalp Hotel (Vail). Interactive Events: Throughout the span of the VGEF 2014 weekend, several interactive events are included in the packages, allowing attendees to enjoy and experience all that the Vail Valley has to offer, including First Light First Tracks downhill skiing and snowshoeing, as well as hospitality and networking events, including a Sunday evening closing night networking reception Private Dinners: To continue the conversations, on Saturday evening twelve (12) to fourteen (14) privately hosted dinners are held at private homes primarily in Vail, catered by locally based chefs. Approximately 15 – 20 people attend each dinner featuring a mixture of speakers, sponsors, donors and VIPs. Conversational Breakfasts: New to VGEF in 2014, on Saturday and Sunday mornings sponsored breakfasts will be held, each with a focused conversation to increase the interactive nature of the event. Agenda: The 2014 agenda will be open to the public throughout the Vail Valley and will be marketed regionally and nationally as a destination event. The current agenda is about to be finalized and a draft is attached. Many premier mountain resort communities stage signature events that brand their towns as “best in class.” Aspen has the Aspen Institute Ideas Festival; Sun Valley has Paul Allen’s annual invitation only gathering of the world’s most powerful media and investment executives; Jackson Hole has its annual gathering of the Federal Reserve Board of Kansas City. Vail has several well-known events spanning 1/21/2014 3 from sports to cultural events, but it has no signature event that appeals exclusively to the “life of the mind.” The founders and early supporters of VGEF saw the potential to do for Vail what the events described above do for their own resort communities: create a world-class, totally non-partisan, annual gathering on a subject that will be with us for decades to come and to which we all must pay serious attention: the future of energy in a global economy while also protecting our precious natural environment. While this is a tall order and we are only at the beginning stages of what we believe will become an annual and legendary event, we have begun to lay tracks for success moving into our third year. The World Economic Forum in Davos, Switzerland began with 14 people around a dinner table in 1978. It now grosses over $25 million annually with multiple events staged all year long, venues across the world, publications, etc., and it generates substantial revenue for its community. Our goal is to create a mini-Davos on Energy in Vail. We feel this is in perfect alignment with the Town of Vail’s mission to bring high-end visitors, second homeowners and locals in Vail. As VGEF expands into Vail more and more each year, the direct economic impact of the event will increase as well. While in our third year the revenue generated will be coming from food and beverage, hospitality and lodging, our long-term plan is to expand to more and more events and break off sessions into Vail. Finally, the first word in “Vail Global Energy Forum” is “Vail.” It is an ideal branding opportunity for the Town of Vail and for the businesses and merchants in and around Vail. Our goal is that Vail is instantly associated with a world-class, totally nonpartisan energy event which is backed by Stanford University, whose own name brand is synonymous with excellence. The Vail Valley Foundation, in conjunction with Stanford University’s Precourt Institute for Energy (“PIE”) and Precourt Energy Efficiency Center (“PEEC”), will host this event to address the world’s energy challenges and solutions. The producers of VGEF are committed to staging these annual Vail Global Energy Forums on a continuing basis into the near and foreseeable future. Our event is a not-for-profit partnering with the Vail Valley Foundation and its 501(c)3 federal government charitable status. The Vail Valley Foundation contractually administers, processes, receives and distributes all funding associated with the Vail Global Energy Forum. 1/21/2014 4 VGEF AUDIENCE DEMOGRAPHICS: (approximate numbers) 150 local high-income residents and second homeowners in the Vail Valley 150 high-income residents of Denver and the Front Range, including neighboring Summit, Garfield, Pitkin and Routt counties, many coming from the energy industry 100 high-income residents of New York, Washington, Houston, Dallas, Miami, Atlanta, St. Louis, Chicago, Phoenix, Los Angeles, San Francisco, Seattle and other major U.S. cities, and numerous attendees from London, Mexico City, Paris, and Beijing (including VIP sponsors) 125 energy conscious college and university students from the University of Colorado – Denver, University of Colorado - Boulder, Denver University, Colorado School of Mines, Colorado Mesa University and campuses of Colorado Mountain College. All students attend free of charge through a scholarship program supported by sponsors and donors This visiting audience will be predominantly well-educated adults who will stay in premium hotels, dine in first-class restaurants and shop in high-end retail stores. We have a “destination event” marketing plan implemented, with many of the attendees making “a weekend out of it”, traveling with spouses and or families, mixes business with shopping, skiing, and dinning. A majority of the VGEF 2013 attendees were energy investors, energy entrepreneurs, investment bankers, investment analysts, and energy industry executives. We expect the same attendee demographic breakdown for VGEF 2014. BUDGET AND REQUEST FOR FUNDS: We are requesting $10,000 in funding to primarily support portions of the opening night event in Vail as well as our student scholarship program, and our portions of our overall destination marketing strategies. Associated costs where funding will be applied includes: • Opening Session and Fire Side Chat (Vail) $ 15,000 • Student Scholarships (10 of 125) $ 2,000 • Destination Marketing Strategy $ 15,000 The overall event budget is approximately $425,000, with the majority of funding coming from corporations, foundations, and individual contributions, as well as public ticket sales and merchandising. The requested $10,000 from the Town of Vail would represent est. 2.5 % of the budgeted expenses. If the requested funds are provided, the Town of Vail would be listed among our top-level sponsors, including logo inclusion in all print ads, event signage, program book mention, and other mediums as much as possible. (see attached Sponsorship Benefits). 1/21/2014 December 11, 2013 2014 PROGRAM DRAFT FRIDAY EVENING, FEBRUARY 28: 6:00 pm – 7:00 pm Opening Reception at The Sonnenalp Hotel in Vail 7:00 pm – 7:30 pm Secretary George P. Shultz (30 mins) “Reflections on Global Energy Opportunities and Challenges” Pre-Dinner “Fireside Chat” at The Sonnenalp Hotel in Vail 7:30 pm VIP Dinner at The Sonnenalp Hotel in Vail ------------------------------------------------------------------------------------------------------------------------------- SATURDAY, MARCH 1: 7:15 am – 8:30 am First Light First Tracks Downhill Skiing and Snowshoe Tour Strawberry Park Lift (Beaver Creek Resort) VIPs and Synergy Package 8:30 am – 9:30 am On Mountain First Light First Tracks Breakfast at Allie’s Cabin VIPs and Synergy Package 8:45 am – 10:00 am (2) Private Breakfasts and Presentations at The Beaver Creek Lodge (75 mins) VIP Invitation Only for Sponsors and Patrons Limited to 20 people each 9:30 am Public Registration and Continental Breakfast Vilar Performing Arts Center ------------------------------------------------------------------------------------------------------------------------------- 1/21/2014 December 11, 2013 VAIL GLOBAL ENERGY FORUM 2014 PROGRAM DRAFT Page 2 SATURDAY, MARCH 1 – Continued 10:15 am: Start 10:15 am – 10:50 am Alan Murray, President and CEO, Pew Research Group (5 + 30 mins) “Public Attitudes about Energy and Environmental Issues” (including Visualizations of Polling Data) (Brief Q&A to Follow) 10:50 am – 11:25 am Keynote Speaker: (5 + 30 mins) Governor John Hickenlooper of Colorado “The State of the Energy Economy in Colorado and the U.S.” (Brief Q&A to Follow) 11:25 am – 12:00 pm Keynote Speaker: (5 + 30 mins) Secretary George P. Shultz “Prospects for Global Energy Security” 12:00 pm – 1:00 pm Lunch Break (60 mins) 1:00 pm – 1:35 pm Tom Petrie, Chairman, Petrie Partners (35 mins) “Energy Issues and U.S. Energy Independence” 1:35 pm – 2:10 pm Jim Brown, President, Halliburton, Western Hemisphere (35 mins) “Outlook on Natural Gas and Liquids Production from Shale and Tight Oil” 2:10 pm – 2:30 pm Mark Zoback, Stanford Geologic Expert on Hydraulic Fracturing (20 mins) 2:30 pm – 2:55 pm Fred Krupp, President, Environmental Defense Fund (25 mins) “Methane Release from Natural Gas Production” 2:55 pm – 3:10 pm Break (15 mins) 1/21/2014 December 11, 2013 VAIL GLOBAL ENERGY FORUM 2014 PROGRAM DRAFT Page 3 SATURDAY, MARCH 1 – Continued 3:10 pm – 3:40 pm Andrew N. Liveris, Chairman, President, and CEO, Dow (30 mins) Chemical Company “The Role of Substantial Increases in Natural Gas as a Stimulus to the U.S. Manufacturing Sector” (Invited / Pending) 3:40 pm – 4:10 pm Davis Thames, Senior Vice President and CFO, Cheniere Energy (30 mins) “LNG Export Licenses and Terminals” (Invited / Pending) 4:10 pm – 4:40 pm David Montgomery, NERA Economic Consulting (30 mins) NERA Summary Report “Price Effects on Natural Gas and LNG Exports” 4:40 pm – 5:10 pm Dennis Beal, Vice President, Global Vehicles, Fed Ex Express (30 mins) “Natural Gas as a Future Fuel Strategy for the Transportation Sector of the Global Economy” Saturday Total: 6 Hours 55 minutes (10:15 am – 5:10 pm) ------------------------------------------------------------------------------------------------------------------------------- SUNDAY, MARCH 2: 7:30 am – 8:45 am (2) Private Breakfasts and Presentations at Beaver Creek Lodge (75 mins) VIP Invitation Only for Sponsors and Patrons Limited to 20 people each 8:00 am Continental Breakfast (Lobby & May Gallery) Energy Village Opens ------------------------------------------------------------------------------------------------------------------------------- 9:00 am: Start 9:00 am – 9:25 am Admiral Gary Roughead, Former Chief of U.S. Naval Operations (25 mins) “Rise of the Arctic Sea: Opportunities and Challenges” 1/21/2014 December 11, 2013 VAIL GLOBAL ENERGY FORUM 2014 PROGRAM DRAFT Page 4 9:25 am – 10:00 am A conversation with Jim Sweeney, Precourt Energy Efficiency (5 + 30 mins) Center at Stanford, and Senator Jeff Bingaman (New Mexico) SUNDAY, MARCH 2 – Continued 10:00 am – 11:00 am “Rising Power: How China is Shaping the Global Race for Cleaner (5 + 55 mins) Energy” (Brief Q&A to Follow Panel Discussion) Jeffrey Ball, Moderator, Stanford University and former Environmental Editor for The Wall Street Journal Panelists: Rob Gardner, Manager, Economic and Energy Division, Corporate Strategic Planning, Exxon Mobil Corporation (Invited / Pending) Cynthia Wang, Managing Director, China International Capital Corporation Jiang Lin, Chairman, China Sustainable Energy Program 11:00 am – 11:15 am Break (15 mins) 11:15 am – 11:45 am Arun Majumdar, Vice President, Google (30 mins) “Progress on Cost Competitiveness of Sustainable Energy” Wind, Solar, and Bio-Fuels (A Brief Q&A to Follow) 11:45 am – 12:30 pm “New Technology Advances” (45 mins) Panel Discussion Moderator: Lynn Orr, Under Secretary for Science, Department of Energy; or alternatively Sally Benson, former Acting Executive Director of Precourt Institute for Energy at Stanford University - Batteries - Lighting - Nanotech - Photovoltaics - DME: a Cleaner Motor Fuel 1/21/2014 December 11, 2013 VAIL GLOBAL ENERGY FORUM 2014 PROGRAM DRAFT Page 5 SUNDAY, MARCH 2 – Continued Panelists: Dennis Slagle, Executive Vice President, Group Trucks Sales and Marketing for Americas, AB Volvo Theo Fleisch, Founder and Chairman, International DME Association Cathy Zoi, former Acting Under-Secretary and Assistant Secretary for Energy Efficiency and Renewable Energy at DOE Arun Majumdar, Vice President, Google 12:30 pm – 12:50 pm Concluding Remarks (20 mins) Secretary George Shultz Sunday Total: 3 Hours 50 minutes (9:00 am to 12:50 pm) ------------------------------------------------------------------------------------------------------------------------------- 1:00 pm Energy Village Viewing Time VIP Lunch in the May Gallery 1:45 pm Snowshoe Tour / McCoy’s Nordic Center on Beaver Creek Mountain VIPs and Synergy Package Holders 5:00 pm – 7:00 pm Closing Night Reception at The Metropolitan Café, Beaver Creek VIPs and Synergy Package Holders 1/21/2014 VAIL COMMISSION ON SPECIAL EVENTS 2014 EVENT FUNDING APPLICATION NAME OF EVENT: Vail Symposium PROPOSED DATE(S): January – March 2014 (see attached for exact date of each event) AMOUNT OF CASH FUNDING REQUESTED: $50,000 PRODUCING ENTITY: Vail Symposium 1. President or Executive Director’s Name: Tracey Flower 2. Name and Title of Person Completing the Application: Alby Segall, Curator 3. Business Address: Please include the physical address as well as the mailing address: 40780 US Hwy 6 and 24, Suite 203, Avon, Colorado 81620; P.O. Box 3038, Vail, Colorado 81658 4. Contact Info: • Telephone: Main/Cell/Fax M: 970-476-0954/C: 970-331-1296/F: 970-476-0710 • E-Mail Address tracey@vailsymposium.org 5. Event and/or Organization Website: www.vailsymposium.org 6. Number of years your organization has been in business: 43 7. Mission Statement Affordable, thought-provoking and diverse programs for all. The Vail Symposium is a grassroots, non-profit organization that has been part of the life and history of Vail since 1971. Our mission is to provide educational programs for the Vail Valley community that are thought-provoking, diverse and affordable. 8. Organization's tax status: For Profit or Non-Profit*/Not-for-Profit* • Non-Profit (501C-3), or Not-for-Profit (501C-6) organizations, please attach current State Department of Revenue Certificate with this application. See attached • Does the Event benefit a charity? If yes, please name the beneficiary. The Vail Symposium events all benefit the Vail Symposium, a 501(c)(3) Charity EVENT DESCRIPTION: (Contact information that may be useful is provided in “Attachment D”) 1. Detailed description of the event and its activities. If the event will have a culinary component, please include feedback from the Vail Restaurant Group. Please refer to the attached 2014 Vail Symposium Program brochure for specific descriptions of each of the thirteen programs that make up the 2014 Vail Symposium event. The following is a detailed explanation of our request. Summary  The Vail Symposium has been an important part of the cultural and intellectual fabric of Vail for over 43 years.  We keep our community smart, engaged and plugged-in.  We are well on the road to financial stability thanks to:  growing major donors.  forging partnerships with businesses and foundations. 1/21/2014  support from the Town of Vail.  revitalized leadership.  enhanced programs & events.  We currently have many programs with attendance of over 200 people.  90% of attendees surveyed said that the Vail Symposium is an important addition to our community and that it would be a significant loss if it were to go away.  We create an educational environment for lifelong learners.  We spread ideas, convene the community and initiate stimulating conversation and dialogue.  Therefore, we are requesting $50,000 from the Town of Vail to help support this important Vail institution and by extension, Vail itself. For forty-three years the Vail Symposium has been the constant intellectual force in Vail. One only needs to look on the wall of the Town Council chambers to be reminded of the Symposium’s role in the growth of this vibrant and diverse community. Those Thomas Benton posters speak volumes about how the Vail Symposium has initiated thought for over four decades. No other Vail non-profit institution provides the diversity of programs that the Symposium does. We have become a vital part of the fabric of what make Vail so special. The Vail Symposium is unique to Vail. While our programs are indeed wonderful, they are enhanced by the ancillary benefit of stimulating and attracting an entire group of people who thrive on lifelong learning. Whether or not one actually attends all the Vail Symposium programs, there’s no avoiding being surrounded by the invigorating people that the Symposium helps attract. The Symposium is truly about community. When Terry Minger, then the Town Manager, started the Vail Symposium it was to ensure that Vail became a community and not just a resort. We believe we have helped to do that, and we hope you appreciate that aspect of what we represent. If the Town of Vail believes that intellectual stimulation adds spice and flavor to the Vail experience, then we are the best restaurant in town. We are confident in our mission as we approach our forty fourth year filled with thought provoking speakers and topical conversations that engage the thousands of residents, part time home owners and out of town visitors who comprise our audience. We know we must diversify our reliance on individual donations (currently 70% of annual revenue) by growing our major donor constituents and increasing our efforts to achieve support from businesses, foundations and government institutions. We are actively working to do exactly that. We further believe we can increase the drawing power of our programs and expand our audience by: 1/21/2014  enhancing our publicity directed to visitors.  attracting speakers each with celebrity profiles (see 2014 Winter Schedule).  Increasing our promotional efforts for each piece of the Vail Symposium program. To this end, we are asking the Town of Vail for financial support for the Vail Symposium as an organization that produces over thirty different events every year. Our request is for support of the entirety of the Vail Symposium program excluding the four fundraising events we produce each year. Our two and a half hour format with audience engagement has been well received. Although, it is often the case that we have to bring the Q&A to a close to accommodate those who have dinner reservations, while some in the audience would prefer to continue. We have become experienced hosts and regularly receive compliments for the hard-hitting topics and speakers’ subject knowledge. We resist changing this format and, like TED, try to spread ideas and stimulate conversation. Our individual programs regularly attract over 100 participants. In the past year we have had nine programs that attracted over 200 attendees each. While we charge a fee for attending our events ($35 at the door, $25 in advance, $10 students), the gate never covers the costs of the events (see attached 2014 Budget). We are currently using electronic survey equipment at most of our programs to collect data about the demographics, attitudes and desires of our audiences. We are finding that our audience is diverse, 25 to 75 years of age. Different program topics attract somewhat different audiences. Most are full and part time residents of Vail and Edwards, with Beaver Creek and Eagle also represented. Over 90% of our attendees feel that the Vail Symposium is an important addition to the cultural and intellectual life of the Town of Vail and the Valley and that it would be a significant loss if we were not present. The Vail Symposium is clearly part of the educational framework of Vail, Colorado. Our focus on life long learning invigorates the local population. The Vail Symposium Living At Your Peak Series of programs is developing a reputation for bringing to Vail well known and scholarly speakers on the subject of consciousness and healing (see 2014 Winter Brochure). Our presence helps Vail remain a premier international mountain resort as well as a community that attracts guests from all parts of the United States. What would Aspen be without the Aspen Institute or Powder Mountain without the Summit Series? What would Vail be without the Vail Symposium? It is our hope that the Town of Vail will favorably consider granting the Vail Symposium $50,000 in order for us to continue to bring exceptional thought provoking and intellectually stimulating programs to Vail’s citizens and guests and achieve the goals articulated in this proposal. 1/21/2014 2. Where will the event be located within the Town of Vail? Please list the specific venues that you plan to utilize, including dates and times, and whether or not you have contacted them to confirm availability. The Event Producer is responsible for booking and securing any necessary venues. We have currently booked events at the Donovan, the Grandview and Antlers at Vail. Please refer to our 2014 Winter Program brochure for the exact dates. All of our venues are confirmed. 3. Will any portion of the event take place outside of the Town of Vail? If yes, please explain. We will hold three of our events in Cordillera as they have sponsored those events and provided free venues. One event, in partnership with TEDxVail Women has already been held at the Edwards Interfaith Chapel. 4. Are additional in-kind services being requested from the Town of Vail? If yes, please explain, including a description of anticipated impacts on Town of Vail services: i.e. bus service, parking (both for event production support vehicles and attendees), traffic control, street closures, police services, etc. (The event promoter will be charged for all labor, materials and equipment unless such services are specifically exempted and approved as part of the Special Event Permit.) The Town of Vail has already provided us with in kind support with venue expenses. At the Donovan and the Grandview we only pay the cleaning fees. We have no additional requests for in kind support from the Town of Vail. 5. Is this a new or existing event? If existing, please describe the location(s) of the event in previous years and the number of years it has been produced. The Vail Symposium is in its forty-third year. We have always held the majority of our programs in the Town of Vail although throughout the forty-three years we have used other venues in Edwards and Beaver Creek. Our name—The Vail Symposium—speaks to our allegiance to the Town of Vail and our brand recognition. 6. People: • Number of participants (athletes, artists, exhibitors, etc.) anticipated Over 2500 • Number of volunteers needed We recruit, manage and reward our own volunteer corps of approximately 30 volunteers • Number of event staff The Vail Symposium has two full time employees and one part time contract worker 1/21/2014 • Total Number of spectators/attendees anticipated and estimate: 2500 estimated o 70% Local o 20% In-state (non-local) o 8% Out of State o 2% International 1/21/2014 7. Description of potential benefits to the Town of Vail, including an estimated # of incremental room nights and increased spending generated. What return on investment (ROI) should the Town of Vail expect? As stated above, the Vail Symposium audience is largely first and second Vail homeowners. The number of additional room nights would be a result of Front Range participants who come to Vail to see one of our thirteen events this winter. Our program is compelling enough with presenters like David Rubenstein, Gary Hart, Barney Frank, Randi Weingarten, Frederick Hess and many others, that we expect to draw a small amount for each of these programs. The real ROI for the Town of Vail is the presence of a valuable, respected and tested life long learning component to the mix of activity to be found in Vail in the winter. There is no other organization in the Vail Valley that does what the Vail Symposium does year after year. And the fact that we get better at it year after year presents an opportunity for the Town of Vail to be known not only as a great place to ski, hike, bike and see and hear great culture events, but to be known as a place that promotes intellectual conversation and life long learning opportunities. BUDGET: 1. Please attach a complete and detailed event budget, including anticipated revenues and expenses, as well as the amount to be dedicated to marketing efforts. See attached 2. What % of the total event budget is the CSE being asked to fund? Approximately 20% 3. Describe briefly how you will use the funds that you are requesting from the CSE. The funds are used to procure speakers for the event, provide accommodations, travel expenses, audio visual, promotional materials and staff support. We will apply a portion of the funds directly to increased marketing efforts. 4. Should the CSE decide not to support this event, will it still occur? Perhaps, but with lower expectations. 5. What is the $ amount of sponsorships from alternative sources reflected in the event budget? We have no additional cash sponsorships for the Vail Symposium Winter Program other than the money for the three programs held in Cordillera. We do get in kind support from Crazy Mountain Brewery, West Vail Liquor Mart, Antlers at Vail, Vail Daily, Colorado Mountain Express and Big Delicious. 6. What % of the total event budget do you expect the event itself to generate? (i.e. ticket sales, merchandise, food and alcohol sales, etc.) Approximately 20% 7. If possible, would you intend to host the event in Vail beyond 2014? If yes, for how many years beyond 2014? We intend to be present as the intellectual conscience of Vail for at least another forty-three years. 8. Do you anticipate requesting funding from the CSE next year? If yes, given that the CSE encourages the development of additional sponsors in order to 1/21/2014 leverage their own investments, and anticipates that as events become established they will become less reliant on public funds, please explain how you intend to grow the event and indicate what %, if any, of the total event budget you anticipate requesting next year. We do anticipate requesting funds from the Town of Vail/CSE next year. And we are always trying to support our event and our programs with sponsorships. We strongly believe that with the financial support from the Town of Vail we will be able to leverage additional financial support from local and regional companies that see a benefit in reaching the audience that participates in our event and programs. At this point, we anticipate asking for the same amount of funding next year. Following 2015, we would like to develop a program support agreement with the Town of Vail for a reduction of funding each year of 20% until in 2019 we are no longer reliant on funding from the Town of Vail. This sponsorship model is used by the Canadian government and has been adopted by some American foundations. MARKETING: 1. Please provide a detailed description of your marketing plan and indicate how the budget will support the program. The Vail Symposium gets in kind advertising and advertorial support from the Vail Daily. This support is vital to our marketing efforts. Don Rogers, Publisher, is on the Board of Directors of the Vail Symposium. In addition we get front-range advertising support from 5280 Magazine with two full page event/program schedules each year. Our social media network is strong. We have a weekly electronic newsletter and regular Facebook and Twitter posts. Our Program Brochure is distributed electronically to over 5000 households and mailed to over 2500 households every winter. We meet once a year with the hospitality staff of the hotels and lodges to inform them of our event and programs. We have not had the luxury of supporting these efforts with a significant marketing budget. Over the years we have been successful at finding partners who believe in our mission and the service we provide this community to help us promote and spread the word about the Vail Symposium. One of the specific ways we would use the funds from the Town of Vail is to develop a better marketing plan and implementation. 2. Explanation of potential for sponsorships and media exposure. We believe that there is potential to get each of our programs within the Vail Symposium Winter event sponsored to offset our direct costs. Just as we were able to secure cash sponsorship from Cordillera, we think there are companies that see a benefit in exposure to 9ur audience. Public Access TV5 continues to film our programs. With the level of speakers we have attracted for the winter of 2014, we believe that given the proper lead time and funding support, we can attract media exposure from the Front Range and beyond. The reach of media exposure will be a function of financial commitment and timing. 1/21/2014 3. Specify any marketing support you are requesting. Other that the $50,000 of event sponsorship support, we are not requesting additional funding. However, any effort the Town of Vail makes to include the Vail Symposium 2014 Winter Program in their promotional efforts would be welcomed. Adding the intellectual and engaging component of the Vail Symposium into the promotional materials of the Town of Vail would be mutually beneficial. 4. Name, telephone number and email addresses of your PR and marketing contacts. Same as above. REQUIRED ATTACHMENTS: 1. References and/or referrals from other communities are required if you do not have a prior history of producing events in Vail. 2. Explanation of how you will direct prospective attendees to book lodging within the Town of Vail and a description of how you will track the number of lodging nights generated. We will work directly with the Antlers on booking guests for our programs. 3. Previous year's event evaluation, including income and expense statement (if existing event). N/A 4. Past or projected demographics of event attendees and estimated spending. Our attendees are primarily first and second home owners with 10% out of town visitors. Please refer to the proposal outlined under the Event Description for this information. 5. Organization rosters naming: All officers and respective positions Chair of Board of Directors: Rohn Robbins Treasurer of Board of Directors: Rob LeVine Executive Director: Tracey Flower Curator: Alby Segall  Board of Directors and positions Board Of Directors Rohn K. Robbins, Chair Rob LeVine, Treasurer Pam Brandmeyer Nancy Burton Jay Huffard Andy Kaufman Rob LeVine Michael Losier 1/21/2014 Maricela Luevanos Dale & Jeanne Mosier Don Rogers James C. Ruh Eric Wiseman Alby Segall Advisory Council: Brian Aberle Michael Balk Pam Bard Doris Dewton Kat Haber Bob Holmes Michele Hovey Elaine Kelton Barbara Krichbaum Jamie Metzl Dr. Jordan Metzl Brian Nolan JK Perry Kathi Renman Nancy Slowikowski Pamela Smith Hans Willimann Honorary Board: Karen Morter, Chair Emeritus Terry Minger Priscilla O'Neil Ebby Pinson The CSE appreciates the inclusion, in electronic format please, of any additional support materials such as DVD’s, programs, news articles or other printed materials. 1/21/2014 1/21/2014 1/21/2014 Vail Symposium 2014 Budget Total Budget Jan - Dec 14 38,750.00 199,750.00 238,500.00 1,500.00 4,500.00 244,500.00 32,305.00 - 5,000.00 2,000.00 2,000.00 5,000.00 *Program Portion of Payroll 300.00 18,000.00 4,500.00 14,000.00 2,500.00 30,000.00 1,200.00 12,500.00 3,000.00 4,500.00 4,400.00 39,500.00 69,400.00 29,300.00 1,400.00 5,150.00 2,500.00 2,750.00 600.00 1,200.00 Curator 18,000.00 Executive Director Salary 56,000.00 Administrative Salary 40,000.00 - Health Insurance 6,000.00 Payroll Taxes 9,600.00 129,600.00 143,200.00 244,305.00 195.00 Subtotal Revenue Total Event Sales Fund Raising Total Fundraising Ad Revenue Cash from Books & Posters Interest Income Total Income Expense Travel Total Administration Event Expense Audio-Visual Rental Event CC Fees/COGS Film Royalties Food and Refreshments Gifts for speakers Honorarium Paid Dinners Set-up Expenses Total Payroll Expenses Venue Costs Total Event Expense Fund Raising Expense Operating Costs Advertising/Media Brochures and Programs Design Postage Promotional Materials Web Site Maintenance Payroll Expenses* Total Operating Costs Total Expense Net Ordinary Income 1/21/2014 SympoSium winter 2013 - 2014 1/21/2014 Gracie Slick once famously sang “feed your head.” Although of another time, and undoubtedly in another context, the Jefferson Airplane’s white rabbit and the Vail Symposium share at least two commonalities. First of all, the Surrealistic Pillow album in which white rabbit was featured is circa 1967. the Vail Symposium hails from the same near neighborhood, 1971. Close enough for tie-dyed kissin’ cousins anyway. what else the song and the Vail Symposium share – albeit via very different means – is the goal of expanding consciousness and, in expanding consciousness, to promote one’s personal growth and one’s awareness. this has been the goal and the mission of the Vail Symposium for what is now two years into our fifth decade of service to, and membership in, the Vail community. By presenting timely, thought-provoking programming, the Symposium provides a forum to challenge, stimulate, inspire, and sometimes, to even spark a previously unconsidered commitment. every action, after all, begins with the ember of a thought. without your support, of course, none of this happens. to our financial supporters; thank you. to our selfless volunteers, you are at times the glue and at times the emollient that keeps the locomotive running. to our staff, words are not enough although “tireless”, “committed” and “indebted” come to mind. As the new Chair, i find myself in the footprints of those larger than myself and upon the foundation of what my predecessors have created, it is my aim to both “stay the course” and to take the Vail Symposium in new and unexplored directions. there will remain the staples to be sure: world affairs, public policy, politics, and controversy. there will remain the arts, of course, portions of which among our programming we intend to grow. But there will be new and un-ploughed fields to explore as well; the world is a quickly changing place and one of our goals must be to keep up, be apprised, and engage you in the conversation. i am looking forward to the journey and to taking it with all of you! And in so doing, i hope and trust that we may continue to count on your kind and generous support. Descartes posited, “i think, therefore, i am.” think, therefore, and be. And let’s together, feed our heads. with sincere best regards, rohn K. robbins, Chairman, Board of Directors FriendS, neighborS & SupporterS: 2 1/21/2014 contentS 05 year in review 06 memberShip 07 wayS to give 09 winter programS 16 FundraiSerS 18 calendar oF eventS 21 venue directionS 22 donorS 30 SponSorS 31 get involved 3 1/21/2014 dear FriendS, Sometimes it’s a good idea to mix things up. For many years, the Vail Symposium has presented programs in the winter and summer months that stimulate thought and provide life-long learning opportunities for the residents and visitors of the Vail Valley. the last few years, it has been hard to find dates in the summer that don’t conflict with our sister organizations like Bravo, the international Dance Festival, the Jazz Foundation, and others. And, with longer days and incredible weather in the summer, attending programs at 5:30 p.m. on weekdays can be challenging. So for the first time, we are going to present our traditional programming only in the winter and primarily collaborate with other organizations during the summer. You will notice that we have stepped up our winter Program Series with high-profile speakers and very hot topics. next summer you will see only one unique, signature Vail Symposium event with a different format on the topic of educational reform. it is our hope that you will not only attend many of the winter programs, but also the programs we present next summer in collaboration with other organizations in the Valley. it has been my privilege to serve as the President of the Vail Symposium for the last three years. i believe we have become one of the iconic organizations in the Vail Valley. And i sense our best days are ahead of us. thank you for your support, Alby Segall President, Vail Symposium 1/21/2014 Support from the community makes our programs possible. Only 9% of our income comes from ticket sales, the rest comes from in-kind, individual, and corporate donors. thank you—you make our programs possible! 2013 program highlightS • no Labels co-founder Mark McKinnon gave a very timely presentation about Congress and how no Labels has brought thousands of Democrats, republicans and everything in between together in order to break down party lines in the interest of solutions and progress. • renowned free solo rock climber Alex Honnold sold out the Donovan Pavilion with approximately 285 attendees and kicked off the 2013 wells Fargo Unlimited Adventure series. • Vail pioneers elaine Kelton, Merv Lapin, and terry Minger packed the house at the Grandview in February when they gathered together to tell stories from the past 50 years of Vail and shared insights and advice for planning the future. • the September Living At Your Peak Series taught over 300 participants how meditation and consciousness can help lower stress, boost energy, prevent disease, improve relationships, help you sleep better at night, and focus during the day. *Actual financials through October 2013 and projections for november and December 2013. year in review: 2013 income* eXpenSe* • individual Donors • ticket Sales • Special events • Corporate Giving • Grants • in Kind • Other income • Program Services • Mgmt/Admin • Fundraising • in Kind individual Donors ticket Sales Special events Corporate Giving Grants in Kind Other income total $100,950 $30,000 $45,800 $54,315 $1,810 $98,200 $1,765 $332,840 30% 9% 14% 16% 1% 29% 1% 100% $155,565 $47,000 $38,700 $98,200 $339,465 Program Services Mgmt/Admin Fundraising in Kind total 46% 14% 11% 29% 100% 30% 9% 14% 16% 29% 1% 1% 29% 46% 14% 11% 5 1/21/2014 introducing the new vail SympoSium memberShip You exercise your body, right? if you work out regularly, you probably have a gym membership too. Or maybe the gym’s not your thing, but movies and tV shows are so you have a netflix subscription. if reading’s your passion you might have an Amazon Prime membership and if you like to buy in bulk there’s a good chance you belong to Costco. And why is that? Because it’s easier and less expensive to be a member than it is to pay for every gym session or movie download? Because you like having unlimited access to the things you love? Because you enjoy the extras that come along with your membership? Chances are you enroll in membership programs for all of the above. And where do you go for unlimited access to learning? To the Vail Symposium, of course. Your mind craves exercise as much as—if not more than—your body does. with over 30 programs a year on subjects ranging from politics to education, from meditation to economics, the Symposium gives you an opportunity to learn, think and keep your mind growing and healthy. that’s why we created our new membership program. with a Vail Symposium membership, you’ll get two tickets to all of our regular programs for the entire year. And that’s not all. You’ll also enjoy extras like advance invitations to intimate dinners with our speakers and discounts at local businesses like the west Vail Liquor Mart, Steam Master, Lucca Bruno, the Antlers at Vail, and more! Plus you’ll be making sure the Symposium can continue to produce interesting, relevant and important programs. At our standard program price, two tickets to 30 programs over the course of a year would cost you $2,100. A Vail Symposium membership only costs $1,000 per year. that’s unlimited access to learning for less than half the cost you’d pay at the door. think of it as a gym membership for your mind. Sign up today at vailsymposium.org/donate or by calling 970-476-0954, then flip through this brochure to learn more about the winter 2013/14 lineup and rest easy knowing you won’t miss a thing. 1/21/2014 wayS to give PAtrOn $2,500+ MeMBer $1,000 – $2,499 MAJOr DOnOr $500 – $999 HOnOr rOLL $50 – $499 Only 9 percent of our income comes from ticket sales. the rest comes from your private donations. All donors receive complimentary tickets based on level, advance notification and registration for events, direct mailing of program brochure, weekly e-newsletter, and acknowledgement in the program brochure and website. new donor levelS additional beneFitS General lecture ticket Hot topics Hot Pad invite to donor appreciation dinner Advance invite to private speaker dinners 10% discount at participating local businesses Join new this season! Become a Member of the Vail Symposium for $1,000/year and receive two tickets to all of our regular programs plus discounts at select local businesses. SponSor individual program and series sponsorships allow you to demonstrate your commitment to the community. Support Speakers choose Vail for its destination. Help us sweeten the deal with frequent flyer miles and other financial means. Visit our website to make a gift today! www.vailsymposium.org/donate For additional information about how to support the Vail Symposium and associated benefits, please call Alby Segall at (970)476-0954. the Vail Symposium is a tax-exempt 501(c)(3) organization in accordance with Federal tax Law and is eligible to receive tax-deductible contributions. PAtrOn MeMBer MAJOr DOnOr HOnOr rOLL 4 per program 2 2 per program 2 4 2 1 1 7 1/21/2014 ANDREW C. LITTMAN ROHN K. ROBBINS CHRISTOPHER TOMCHUCK Appeals, Divorce, Family Law, Real Estate, Personal Injury, Estate Planning, Probate Administration and Litigation, Criminal Defense, Traffic Law, Investment Fraud, Employment Law, Business Transactional, Civil Litigation 1448B Vail Valley Drive, Vail, CO 81657 P.O. Box 6133, Vail, CO 81658 (970) 479-9989 StevenS, Littman, BiddiSon, tharp & WeinBerg, LLC For the legal needs of a lifetime. SM 1/21/2014 thurSday dec. 05 location: edwards interfaith chapel | edwards time: 9:00am - 7:30p.m. tickets: $75 at the door | $65 in advance | $25 students to register: tedxvailwomen.com/event-registration the Secret world oF international Finance tedXvailwomen How does hyperinflation in Zimbabwe affect food prices at your local grocery store? what do fluctuating interest rates and the flow of capital in europe have to do with your mortgage? How does the United States national debt and debt ceiling really affect your life? today, the value of foreign exchange trading in just one day is more than one hundred times the value of goods and services traded in an entire year. As a result, the central banking sys- tem, international finance, lending and trading has become so complex it can make your head spin. that’s why we’re bringing an expert to Vail to help explain it all. David rubenstein is best known as the founder and CeO of the Carlyle Group, a global firm that deals with private equity, real estate, market strategies, and fund of funds. Before starting the Carlyle Group, rubenstein practiced law in private practice and worked in government advising presidents. rubenstein will be interviewed by richard Bard. Sponsored in part by wells Fargo. 9 PrOGrAMS From the biggest issues of the day to the deepest issues of the soul, teDxVailwomen is an unforgettable conference. in true teD fashion, it’s a riveting, fast- paced, day-long Xperience. teDxVailwomen is an annual, independently organized teD event. this year’s theme is “naturally” and features eight women from around the world who are leaders in conservation, art, photography, sustainability, biking, education and health. the event will feature a live stream from the teDwomen 2013 conference being held in San Francisco December 4 – 6, live music, meals, and talks from digital education landscaper Mikela tarlow, founder of the international League of Conservational Photographers Cristina Mit- termeier, General Manager of Giant Bikes elysa walk, Dr. Susan Canney of the Mali elephant project, Founder of walking Mountains Science Center Dr. Kim Langmaid, health advocate Christina Danyluk, conservation artist Asher Jay, and conservation photographer Morgan Heim. DAViD RubenSTein | HoT TopicS Saturday dec. 28 location: the grand view | lionshead parking structure time: 5:00p.m. reception | 5:30p.m. presentation tickets: $35 at the door | $25 in advance | $10 students 1/21/2014 10 PrOGrAMS Stem cellS: the Future oF medicine iS now there’s a little myth that many doctors tell their patients. it’s causing millions of people to live with constant pain and debili- tating chronic conditions. what is this myth? that aches and pains, fatigue and diseases are all just a part of getting older. Perhaps there was a time that was true, but not anymore. Your body knows how to repair itself, combat disease and regenerate. But sometimes – especially as you get older – your body needs help getting healing cells to where they need to go to fix the problem. this is where stem cell treatments come in. Stem cell therapy is a groundbreaking, minimally invasive procedure that uses your own cells to stimu- late the body to fight disease and repair damaged joints, tendons and ligaments. Join Dr. Scott Brandt, Dr. Stan Jones, Dr. Kristen Comella, and U.S. Congresswoman (D-CO) Diana DeGette as they engage in a discussion about the history and future of stem cell therapies. Moderated by Adam Katzen. pAnel | liVing AT YouR peAk Friday Jan. 10 location: the antlers at vail | vail time: 5:00p.m. reception | 5:30p.m. presentation tickets: $35 at the door | $25 in advance | $10 students when you think about Homeland Security, what comes to mind? Do you think about protecting your family? the September 11 attacks? Our govern- mental policies? the fact is that Homeland Security means different things to different people. But one thing is certain. Homeland Security is a truly massive enterprise that’s just getting bigger. new laws, mandates, regulations and strategies are being created daily that you may never hear about. But they affect your life. Since retiring from the United States Senate, Gary Hart has been immersed in the world of Homeland Security. He is currently a scholar in residence at the University of Colorado, chairman of the American Security Project and the Council for a Livable world. Join us for this in depth program where we will explore the sweeping over- haul of U.S. national security structure in the 21st century and learn more about how we are meeting the complex security threats of the modern world. Hart will be interviewed by rohn robbins. gARY HART | HoT TopicS thurSday Jan. 23 location: the grand view | lionshead parking structure time: 5:00p.m. reception | 5:30p.m. presentation tickets: $35 at the door | $25 in advance | $10 students avoiding diSaSter:homeland Security in the 21St century 1/21/2014 11 on top oF the world: what climbing the world’S higheSt peakS can teach uS about living liFe on the ground Climbing mountains has been used ad nauseum as a metaphor for living life. it makes sense. to bag an 8,000 meter peak you have to struggle, persevere, prepare, adapt and work as a team. it takes proper planning, trust and a positive outlook to achieve this seemingly insurmountable goal (getting to the summit). it’s not an easy task to climb the world’s highest peaks – but doing so can teach you a great deal about living life, leadership and relationships here on the ground. Join renowned mountaineers ellen Miller, Jon Kedrowski, eric Alexander and Dick Pownall for a snowshoe hike in Beaver Creek followed by a discussion about what moun- tain climbing has taught them about living balanced, fulfilling, successful lives. Discover how struggling at 24,000’ can prepare you for dealing with anything life tosses your way. walk away with a new outlook on how you approach the world and new tools that you can use to effectively steer through this obstacle course we call life. Panel moderated by Adam Katzen. Sponsored in part by Beaver Creek resort Company. Meet at the Beaver Creek Club at 3:00 p.m. for the snowshoe hike. Please dress warmly and bring your own gear. Call our office at 970-476-0954 for more information. pAnel | unlimiTeD ADVenTuRe thurSday Feb. 06 location: the beaver creek club | beaver creek time: 3:00-4:30p.m. snowshoe hike | 5:00p.m. reception 5:30p.m. presentation tickets: $10 | ticket includes guided hike & presentation what can near-death experiences (nDes) teach us about life? Dr. raymond Moody has spent over 50 years researching the afterlife, and has written twelve books, including the best- seller “Life After Life,” on the subject. He’ll share stories from the people he’s interviewed who have experienced nDes, details from his research and talk about how these lessons can help you live a better life. Dr. Moody is a leading authority on the ‘near-death ex- perience’—a phrase he coined in the late seventies—and has appeared on Oprah, as well as on hundreds of other local and nationally syndicated programs. He has an M.D. from the Medical College of George and a Ph.D. in philoso- phy from the University of Virginia. DR. RAYmonD mooDY | liVing AT YouR peAk thurSday Jan. 30 location: the grand view | lionshead parking structure time: 5:00p.m. reception | 5:30p.m. presentation tickets: $35 at the door | $25 in advance | $10 students liFe aFter liFe: eXploring the near-death eXperience 1/21/2014 12 PrOGrAMS marketing colorado: making the pie bigger vS taking a Slice i have a dollar. You have a dollar. i give you my dollar. You give me your dollar. we both have a dollar. i have an idea. You have an idea. i give you my idea. You give me your idea. we both have two ideas. that is the difference between dollars and ideas. with ideas, you keep what you have by giving it away. Collabora- tion is a fantastic way to generate ideas, develop an industry and build a business. Fighting over a small pie is an idea rooted in fear, scarcity and small-mindedness. But so many businesses do it. there is a better way. By increasing the size of the pie instead of trying to get a bigger slice, everyone wins. this winter we are bringing three experts to Vail to talk about marketing Colorado: CeO of Denver Metro Chamber of Commerce Kelly Brough, Colorado’s Chief Marketing Officer Aaron Kennedy, and President of Sander Marketing Steve Sander.the conver- sation will focus on what we can do to increase the $17 billion tourism industry so that everyone is successful, not just a few businesses that have massive marketing budgets and control a lion’s share of the market. Moderated by rob LeVine. Sponsored in part by the Club at Cordillera. pAnel | HoT TopicS thurSday Feb. 20 location: timber hearth grill | the club at cordillera time: 5:00p.m. reception | 5:30p.m. presentation tickets: $35 at the door | $25 in advance | $10 students Back in 2008, we were facing the largest financial collapse since the Great Depression. we needed a guide to help navigate the muddy waters of a recovery plan. enter the esteemed Congressman and Chairman of the House Financial Services Committee, Barney Frank. Frank was tasked with shepherding one of the most expensive and unpopular bills in recent history through Congress. He had to explain why it was necessary, build support and get the bill passed through the House. the bill would eventually pass and become a law. today we know it as the Dodd/ Frank wall Street reform bill, or Consumer Protection Act. Frank will teach us about the corrupt ways of washington, tell us the story behind this now infamous bill and discuss where the $700 billion in tArP bailout funds went. He will also talk about the future of banking and the role government is cur- rently playing (and should play) vis a vis regulation of the financial services industry. Frank will be interviewed by richard Bard. Sponsored in part by wells Fargo. bARneY FRAnk | HoT TopicS thurSday Feb. 13 location: the grand view | lionshead parking structure time: 5:00p.m. reception | 5:30p.m. presentation tickets: $35 at the door | $25 in advance | $10 students aFter Shock: the paSt, preSent and Future oF dodd-Frank 1/21/2014 13 owning your Fear: how to perForm in the midSt oF criSiS & chaoS How can you make fear work to your advantage? is it possible to do your best work even in the midst of a chaotic, stressful situation? Stephen Koch knows about fear—he’s snowboarded down most of the world’s biggest mountains and is the only person to have done so. Koch will share his experiences and translate them into what it takes to prepare yourself for any challenge and how to thrive, even in crisis. Koch is a professional speaker, climber, snowboarder and mountain guide and is a pioneer in the field of Snowboard Mountaineering, a term he coined. His list of alpine ascents and descents include some of the most notable firsts any- where in the world, most of which have never been repeated. He is the first person to snowboard all the major teton Peaks in wyoming, and the first and only person to snowboard on all Seven Summits, the highest peak on each continent. STepHen kocH | unlimiTeD ADVenTuRe Friday Feb. 28 location: donovan pavilion | vail time: 5:00p.m. reception | 5:30p.m. presentation tickets: $10 Are teacher unions friend or foe when it comes to education reform? Frederick Hess and randi weingarten are both working to improve the education system in America, but they both have different visions and different opinions on how to make it happen, and they stand on opposite sides of the union debate. Frederick Hess is a resident Scholar and Director of education Policy Studies at the American enterprise institute. He is the author of the education week blog “rick Hess Straight Up” and several influen- tial books on education. Hess also serves as executive editor of education next, on the review Board for the Broad Prize in Urban education, and on the Boards of Directors of the national Association of Charter School Authorizers and the American Board for the Certification of teaching excellence. randi weingarten is the current President of the American Federation of teachers and the former President of the United Federation of teachers. in 2013, the new York Observer named weingarten one of the most influential new Yorkers of the past 25 years. washington Life magazine included weingarten on its 2013 Power 100 list of influential leaders. Moderated by rohn robbins. Sponsored by Slifer, Smith & Frampton. pAnel | HoT TopicS tueSday mar. 4 location: the grand view | vail time: 5:00p.m. reception | 5:30p.m. presentation tickets: $35 at the door | $25 in advance | $10 students the Future oF education: the role oF unionS in SchoolS 1/21/2014 14 PrOGrAMS prooF oF heaven: a neuroSurgeon’S Journey into the unknown is there life after death? religious leaders and followers around the world would assert that, yes, there is, while scientists have traditionally denounced the existence of heaven, and argued that near-death experiences (nDes) are impossi- ble. Dr. eben Alexander, a neurosurgeon and author of the bestseller “Proof of Heaven”, was one of those scientists until a rare illness attacked his brain in 2008 and sent him into a seven-day coma, during which, he says, he journeyed into the afterlife. Hear his story for yourself in Vail this winter. Dr. Alexander is a member of the American Medical Associa- tion and various other professional societies. He has served on the editorial boards of several journals and taught at Duke Uni- versity Medical Center, Brigham and women’s Hospital, Harvard Medical School, University of Massachusetts Medical School, and the University of Virginia Medical School. He is currently an attending neurosurgeon. eben AlexAnDeR | liVing AT YouR peAk thurSday mar. 20 location: donovan pavilion | vail time: 5:00p.m. reception | 5:30p.m. presentation tickets: $35 at the door | $25 in advance | $10 students is the practice of creating genetically modified organisms (GMOs) ethically sound? Are foods made with GMOs safe for you and your family? How should these foods be labeled? what are the myths and realities of GMOs and how do they impact our lives? Join two GMO ex- perts—Jeffery Smith and Gregory Stock—from opposing sides of the debate for a moderated conversation about the truth behind GMOs. Jeffrey Smith is the executive Director of the institute for respon- sible technology and a leading spokesperson on the health dangers of GMOs. He’s the author of two books on genetically engineered foods, the international bestseller “Seeds of De- ception” and “Genetic roulette - the Gamble of Our Lives”, which he produced as a film in 2012. Dr. Gregory Stock, a biotech entrepreneur, bioethicist, bestselling author and public communicator is a leading authority on the broad impacts of genomic and other ad- vanced technologies in the life sciences. He founded the influential Program on Medicine, technology and Society at UCLA’s School of Medicine in 1997 and served as its Director for ten years. Moderated by rohn robbins. Sponsored in part by the Cordillera Valley Club. DebATe | HoT TopicS thurSday mar. 13 location: the cordillera valley club | cordillera time: 5:00p.m. reception | 5:30p.m. presentation tickets: $35 at the door | $25 in advance | $10 students the truth about gmoS 1/21/2014 Dr. Jane Katra will share her research experiences in the fields of telepathy, remote Viewing, Precognition, Psychokinesis, Distant Mental influence of Living Systems, and near-Death Studies, and discuss how functional Mri studies show the neuroplasticity of the human brain, affirming our ability to override the influences of our experiences and environ- ment with attentional training. Dr. Jane Katra holds a Ph.D. in Public Health from the University of Oregon where she taught in the 1980’s. She is listed in who’s who of American women, and co-authored the books “Miracles of Mind: exploring nonlocal Consciousness & Spiritual Healing”, and “the Heart of the Mind: Using Our Mind to transform Our Consciousness” with physicist russell targ. Her work has been featured in “reinventing Medi- cine” by Dr. Larry Dossey, and in Science of Mind, natural Health, and Spirituality and Health. Sponsored in part by the Cordillera Valley Club. DR. JAne kATRA | liVing AT YouR peAk higher conSciouSneSS, Subtle perception & healing: becoming the new human 15 thurSday apr. 03 location: the cordillera valley club | cordillera time: 5:00p.m. reception | 5:30p.m. presentation tickets: $35 at the door | $25 in advance | $10 students a very Special thank you to old gypSum printer for their Support of the Vail Symposium Old Gypsum Printer is the preferred printing service of the Vail Symposium. Contact them for all your printing needs — from wedding invitations to booklets like this one! learn more at ogprinter.com 1/21/2014 16 FUnDrAiSerS poker tournament Sponsored in part by Cordillera. Start practicing your poker face and get ready to go all in when Vegas comes to Vail for one night benefitting the Vail Symposium this winter. Author and poker expert John Vorhaus will be on hand to play at various tables and offer tips throughout the evening. AbouT JoHn VoRHAuS John Vorhaus is the only poker strategist/ theorist to have written for all four major poker publications: Card Player, Poker world, Poker europa, and Poker Digest. His first poker book, “the Pro Poker Playbook”, published in the mid- 1990s, earned the praise of Mike Caro, America’s Mad Genius of Poker, who wrote, “with this book, John Vorhaus goes beyond his own stature as one of the great poker writers...he comes of age as an important poker analyst.” His second poker book, “Killer Poker: Strategy and tactics for winning Poker Play”, hit the bookstores in late 2002, soon followed by “Killer Poker Online: Crushing the internet Game”, which rushed to the top of the Amazon sales chart. the third book in the series, “the Killer Poker Hold’em Handbook”, was released in 2004. Outside the poker realm, Vorhaus works as a scriptwriter, screenwriter, and story development consultant. He is perhaps best known for his book “the Comic toolbox: How to be Funny even if you’re not”. He’s a graduate of Carnegie-Mellon University and a member of the writers Guild of America. He has taught writing at northwestern University and the American Film institute. JoHn VoRHAuS | FunDRAiSeR Friday Jan. 17 location: the lodge & spa cordillera | cordillera time: 6:00p.m. tickets: $250/seat | $1500/table (7 seats/table) 1/21/2014 17 Sponsored in part by west Vail Liquor Mart. there are only 135 Master Sommeliers in north America. in fact, only 211 professionals worldwide have earned the title Master Sommelier since the first Master Sommelier Diploma exam in 1969. two of them, Jay Fletcher and Sean razee, hail from Colorado and will join us for an evening in Vail this winter. they will select the perfect wines to pair with hors d’oeu- vres and dinner catered by Big Delicious Catering and be on hand to answer questions following the screening of SOMM. the evening will benefit the Vail Symposium. AbouT Somm SOMM takes the viewer on a humorous, emotional and illuminating look into a mysterious world—the Court of Master Sommeliers and the massively intimidating Master Sommelier exam. the Court of Master Sommeliers is one of the world’s most prestigious, secretive and exclusive organizations. the exam covers literally every nuance of the world of wine, spirits and cigars. those who have passed have put at risk their personal lives, their well- being and often their sanity to pull it off. SOMM takes you on the ultimate insider’s tour into a world of obses- sion, hope, and friendship in red, blanc and sometimes rose. (c) Samuel Goldwyn AbouT JAY FleTcHeR in 1993, after several years of working his way up in the local restaurant scene in Aspen, Fletcher came across an advertisement for an introductory course offered by the Court of Master Sommeliers. He earned the title of Master Sommelier just three years and four months after signing up for the introductory course. He was the 30th American to join the Court. Fletcher currently serves as the executive Director of Fine wine and Master Somme- lier for Southern wine and Spirits of Colorado. He is also the current Chairman of the Court of Master Sommeliers, American Chapter. He is the Cellar Master for the Guild of Sommeliers’ extensive wine collection, an accredited Bordeaux educator from the L’ecole du Vin in Bordeaux, France, and a Commandeur d’Honneur from the Commanderie du Bontemps of the Medoc, Graves, Sauternes, and Barsac. AbouT SeAn RAzee Sean razee, MS, AiwS works as Beverage Director for Vail resorts’ Mountain Dining Division, overseeing all 10 resorts’ beverage programs. Sean holds the wine service in- dustry’s most prestigious credential of Master Sommelier, as well as a diploma from the wine & Spirits education trust and the title of Certified Sake Professional. Sean maintains a down-to-earth approach to wine and food, and believes strongly in removing the formality and pretense surrounding wine. Striving to become a “high- ly-acclaimed” home chef, Sean spends much of his free time cooking, exploring exotic markets, and finding innovative food and wine combinations. Saturday Feb. 15 location: donovan pavilion | vail time: 6:00p.m. – 9:30p.m. tickets: $180* *includes hors d’oeuvres, dinner & wine pairings, viewing of the documentary SOMM and a Q&A session with two Master Sommeliers. PHO tO C r e Dit : F OrGO tt e n M An F i LM S /S AM U eL G OL D wYn F i LM S perFect pairingS: an eXcluSive evening with maSter SommelierS Film ScReening | FunDRAiSeR 1/21/2014 tedXvailwomen thursday, December 5, 2013 edwards interfaith Chapel | edwards the Secret world oF international Finance DAViD RubenSTein | HoT TopicS Saturday, December 28, 2013 the Grand View | Lionshead Parking Structure Stem cellS: the Future oF medicine iS now pAnel | liVing AT YouR peAk Friday, January 10, 2014 the Antlers at Vail | Vail poker tournament JoHn VoRHAuS | FunDRAiSeR Friday, January 17, 2014 the Lodge & Spa at Cordillera | Cordillera avoiding diSaSter: homeland Security in the 21St century gARY HART | HoT TopicS thursday, January 23, 2014 the Grand View | Lionshead Parking Structure liFe aFter liFe: eXploring the near-death eXperience RAYmonD mooDY | liVing AT YouR peAk thursday, January 30, 2014 the Grand View | Lionshead Parking Structure on top oF the world pAnel | unlimiTeD ADVenTuRe thursday, February 6, 2014 the Beaver Creek Club | Beaver Creek the paSt, preSent and Future oF dodd-Frank bARneY FRAnk | HoT TopicS thursday, February 13, 2014 the Grand View | Lionshead Parking Structure calendar oF eventS 18 1/21/2014 perFect pairingS: an eXcluSive evening with maSter SommelierS Film ScReening | FunDRAiSeR Saturday, February 15, 2014 Donovan Pavilion | Vail marketing colorado: making the pie bigger vS taking a Slice pAnel | HoT TopicS thursday, February 20, 2014 timber Hearth Grill | the Club at Cordillera owning your Fear STepHen kocH | unlimiTeD ADVenTuRe Friday, February 28, 2014 Donovan Pavilion | Vail the Future oF education: the role oF unionS in SchoolS pAnel | HoT TopicS tuesday, March 4, 2014 the Grand View | Lionshead Parking Structure the truth about gmoS pAnel | HoT TopicS thursday, March 13, 2014 the Cordillera Valley Club | Cordillera prooF oF heaven eben AlexAnDeR | liVing AT YouR peAk thursday, March 20, 2014 Donovan Pavilion | Vail higher conSciouSneSS, Subtle perception & healing: becoming the new human DR. JAne kATRA | liVing AT YouR peAk thursday, April 3, 2014 the Cordillera Valley Club | Cordillera *All dates, venues and events are subject to change. Please visit www.vailsymposium.org for the most up-to-date information and to purchase tickets. 19 1/21/2014 Outdoor Adventure 4Backcountry Bootcamp, SYN# 80607 2/7, 2/8 and 2/9 with an evening prep class on 2/5 4Backcountry Hut Trip for Women, SYN# 80605 2/22 and 2/23 with an evening prep class on 2/18 Culinary Adventure 4Flavors of Japan, SYN# 79935 Monday, 1/13, 5:30 p.m. – 8:30 p.m. 4Chocolate Works I and II, SYN# 79947 and SYN# 79948 Wednesdays, 2/5 and 2/12, 5:30 p.m. – 8:30 p.m. 4Breads, SYN# 79952 Tuesday and Wednesday, 2/25 and 2/26, 5:30 p.m. – 8:30 p.m. Arts and Language 4Ceramics, SYN# 80679 Tuesdays, 1/14 – 4/01, 6:00 p.m. – 8:30 p.m. 4Ballroom Dancing, SYN# 80647 Tuesdays, 3/4 – 4/8, 7:30 p.m.– 8:30 p.m. 4French for Travelers - Beginner and Advanced Beginner SYN # 80676, Beginner, Mondays and Wednesdays, 1/13 – 2/5, 6:00 p.m. – 8:30 p.m. SYN # 80695, Advanced Beginner, Wednesdays, 3/26 – 4/30, 6:00 p.m.– 8:30 p.m. Colorado Mountain College Spring 2014 Continuing Education Classes 970-569-2900 Learn a new skill. Get into a hobby. Exercise. Create. Dance. Check the Class Schedule for MORE! www.ColoradoMtn.edu/web/campuses/edwards/continuing_education 3 days, and 2 nights at stunning Vagabond Ranch in the Never Summer Range North of Granby. Guided backcountry skiing and riding, avalanche awareness and companion rescue skills. Join this not-to-be-missed trip: learn equipment selection, route planning, and basic avalanche awareness! Savor the tradition, lore, and key ingredients of Japanese cooking. Discover how to temper chocolate and gain skills for making various chocolate treats and decorations. Spend two delicious days learning the art of bread-making! Slab and coil construction, wheel throwing, glazing and firing. Foxtrot, Waltz, Swing, Salsa, Tango, Cha Cha and more. Practice listening and speaking using conversations and dialogues heard in everyday life. 1/21/2014 the antlerS at vail 680 w. Lionshead Place | Vail | 970.476.2471 From i-70, take exit 176 and proceed west on South Frontage road toward Lionshead. take a left on west Lionshead Circle from the Frontage road. (it is immediately following the Pedestrian Bridge.) Follow the road as it curves to the left, the Antlers is at the bottom of the hill. donovan pavilion 1600 S. Frontage rd. | Vail | 970.477.3699 From i-70, take exit 173 (west Vail) and proceed south and continue east on S. Frontage rd. parallel to i-70. the Pavilion will be 0.7 mile on the right. Look for the large stone sign and a playground. edwardS interFaith chapel 32138 U.S. Highway 6 | edwards From i-70, take exit 163 (edwards) and proceed south onto edwards Access rd. turn right onto US HwY 6. Continue for 1.8 miles. the chapel will be on the left. the grand view | lionShead parking Structure 395 e. Lionshead Circle | Vail Vail’s newest community space on the third floor of the Lionshead welcome Center. From i-70, take exit 176 (Vail) and proceed west on S. Frontage road towards Lionshead. turn left into Lionshead Parking Structure. Free parking after 3:00 p.m. the cordillera valley club 1844 Beard Creek trail | edwards 970.926.1017 | www.cvcpoa.org the club at cordillera (timber hearth grill) 101 Legends Dr. | edwards 970.926.5950 | www.cordillera-vail.com the lodge & Spa at cordillera 2205 Cordillera way | edwards | 970.926.2200 the beaver creek club 103 Offerson rd. | Beaver Creek | 970.754.5170 From i-70, take exit 167 (Avon) and proceed south on Avon road. Stay straight to go onto Village road and head up toward Beaver Creek Village. parking: For most Vail and Beaver Creek venues, we ask that you please utilize public parking structures. Call our office at 970.476.0954 for specific parking information. venue directionS 21 1/21/2014 DOnOrS FounderS’ 40 Michael and Marci Balk richard and Pamela Bard Gary and Carolyn Cage David and Marcia Christofferson Jo-Ann Churchill Charles Dolan and Susan Mackin Dolan Fairfield County Community Foundation Peter and Carole Feistmann Allan Finney and nancy Gage Harry and Susan Frampton Ben and Holly Gill Katherine Gold Alan and Barbara Goncharoff Bob and Judy Holmes Al and Kathy Hubbard tHe PAtrOnS’ CirCLe AnD FOUnDerS’ 40 reCOGniZeS DiStinCt COMMUnitY MeMBerS wHO COntinUeD tO MAKe A MULti-YeAr COMMitMent tO tHe VAiL SYMPOSiUM. we tHAnK tHeSe DOnOrS FOr SUPPOrtinG OUr FUtUre BY PrOViDinG tHe FOUnDAtiOn FOr OUr OrGAniZAtiOn. patronS’ circle Pete and Pat Frechette richard Gretz and Doris Dewton David and Barbara LeVine Charles and Sandy Lloyd 22 1/21/2014 luminary Alpine Bank Antlers at Vail* richard and Pamela Bard Betteridge Jewelers Big Delicious Catering* the Club at Cordillera* Colorado Mountain express* Donovan Pavilion* Jay and Kirk Huffard Dale and Jeanne Mosier Mountain Living* Kirit Pathak the Piton Foundation Steadman Philippon research institute Vail Daily* Vail resorts echo* wells Fargo Jay and Kirk Huffard reese and Alberta Johnson Art and elaine Kelton Alan and Judy Kosloff rob LeVine and evelyn Pinney Deb and Dan Luginbuhl tony and Barbie Mayer terry Minger Dale and Jeanne Mosier Priscilla O’neill Kathi renman Jim and Bobbie ruh Bernie and Suzanne Scharf Alby Segall Myrna and Don Sigman rod and Beth Slifer Marjorie Vickers Kyle webb and Allison Krausen *Denotes gift made wholly or partially in-kind 23 1/21/2014 lighthouSe thriveMD timothy Belber Pete and Pat Frechette Gary Gilman Pepi and Sheika Gramshammer richard Gretz and Doris Dewton Kat Haber* J.P. Morgan Andy and Lynn Kaufman rob LeVine and evelyn Pinney David and Barbara LeVine Charles and Sandy Lloyd Priscilla O’neill Don and Mary rogers Jim and Bobbie ruh Slifer Smith and Frampton/VAre town of Vail* DOnOrS 24 1/21/2014 beacon Aberle investment Management Dierdre and ronnie Baker Michael and Marci Balk richard and Pamela Bard Centennial Bank Gary and Carolyn Cage Michael Carlisle* David and Marcia Christofferson Jo-Ann Churchill Charles Dolan and Susan Mackin Dolan Peter and Carole Feistmann Kraig Forbes Harry and Susan Frampton Allan Finney and nancy Gage tom and Margie Gart Ben and Holly Gill Katherine Gold Alan and Barbara Goncharoff Bob and Judy Holmes Al and Kathy Hubbard Jay and Kirk Huffard reese and Alberta Johnson Art and elaine Kelton Alan and Judy Kosloff rob LeVine and evelyn Pinney the Loewenstern Foundation Deb and Dan Luginbuhl the Mayer-Phillips Foundation tony and Barbie Mayer terry Minger Dale and Jeanne Mosier Mountain Digital, inc.* thyssenKrupp integrity real estate Advantage Priscilla O’neill Fairfield County Community Foundation Kathi renman rohn and Deb robbins Jim and Bobbie ruh Bernie and Suzanne Scharf Alby Segall* Myrna and Don Sigman rod and Beth Slifer richard and Pam Smith United way of eagle river Valley Marjorie Vickers KH webb Architects* Kyle webb and Allison Krausen George and Betsy wiegers *Denotes gift made wholly or partially in-kind 1/21/2014 DOnOrS lantern todger and Shannon Anderson Spa4thePink roger and Margo Behler Jim and Connie Cameron Carol Cockrum Stan and Mary ellen Cope Steve and Amy Coyer Crazy Mountain Brewing Company* Andrea eddy Buck and Holly elliott Artie and Jodi israel John and Kerma Karoly Maricela Luevanos Mark Martin tony and Barbie Mayer Brenda and Joe McHugh nina McLemore, inc.* Doug and Anne Mcneill walter and Leila Mischer Steve negler Peggy nicholls Diane Pitt red Bull* Ser inc.* Shaw electric the Broadmoor* Stephanie Uberbacher Kevin and regina Valice walker Fine Art* eric wiseman westin riverfront resort & Spa* Zip Adventures of Vail* *Denotes gift made wholly or partially in-kind26 1/21/2014 candle ronnie and Dierdre Baker Beaver Creek Lodge* Bonnie Blecha Pam Brandmeyer Joerg and rita Braun Jeff and Diane Brundage Alexandra Christy robert Croteau and Karen nold Bol* tom and wendy Divinere education Foundation of eagle County Jim and Cookie Flaum Vail Valley Foundation* Steve and Lee Gulotta Martha Head Barbara Hibben Patti Johnson Shane Kleinstein Michael and Andrea Leeds Charlie L’esperance Peter MacDonald Fletcher Macneill wade Mahanke UPS Old Forge Pizza Co.* taste of Vail* Bill and Jacque Oakes Jim Palenchar and Liz Lynner ebby and Lex Pinson Mark Pittman riverwalk wine & Spirits* Jason rudofski Kenneth and Connie Scutari Sage Hospitality* Vivian teets Gregory thomas Vail Chophouse* Vail Valley Medical Center Ace Hardware LLC Alyn Park and Jay wissot *Denotes gift made wholly or partially in-kind 1/21/2014 Spark Peter Abuisi Sandi and Larry Agneberg Judd and Gretchen Babcock tom and tess Backhus Jack and Shirley Beal ruggs Benedict* Colorado Mountain College* David and Adriana Bombard Alice Boone Gus and eleanore Bramante Bennett and Arlene Brummer Don and Joan Chambers Dick Cleveland and Kathy Langenwalter tJ Conners Kim and Bill Cox Coyote Café* Local Joe’s edwards* Peter Dann Alan and Silvia Danson Fred and ines Distelhorst Abigail Dixon Charles Dolan and Susan Mackin Dolan Arthur and Arlene elkind Anne esson Sandor Falk Gail Ferry DOnOrS Linda Hryckowian and raymond J. Finn, Jr. John and terry Forester Georgia Fox Morris and Mikki Futernick eddie Gingras Charles Goodin Marshall Gordon Anne Hintz Barbara Hogoboom John and Pam Horan-Kates Michele and Scott Hovey Linda Hutson Han M. Kang Steve and Mary Sue Katz elizabeth Keay Karen and Bob Kern Collier and Ann Kirkham Laurie and terry Kleisinger Bud and Betsy Knapp Kent erickson and Barbara Krichbaum Lanie Lapin* Kathleen Ligare william and Ann Loper ed and Barbara Lukes Hank Mader Jack and Leslie Manes Marjorie Marks Diana Mathias Mary Jane and Frank Miller Marie H. Millman thomas Moorhead richard Jackson and Cheryl Moskal 1/21/2014 FriendS Charles and Kay Bertrand Margaret Blazek Kay Christensen Martha Cole Curious theater Company* Cherry and Dan Gallagher nancy Gladstone Glenwood Caverns Adventure Park* Sue Goodin Dwight Henninger Doreen Somers Mary Lamb Lucas Mike Mathias Sharon McKay-Jewett Bob Moroney Marka Moser Suzette and Michael newman Susan Pollack william Powell racines restaurant* Oscar Sevilla norm and Sarah Smith robyn Specthrie Marla Steele ti Amo ristorante* Judy Van Bergen Jennifer and Jake VanBeelen Deborah webster Donna whittington Hap and nancy Young thomas and Dee Mulvihill Lisa Muncy Suzette and Michael newman Chris Offutt Old Forge Pizza* Dorothy Parsons Bill Pierce Lisa Ponder Kathi renman Claggett/rey Gallery* Pearl rieger Strung From the Moon* Bob and Barbara rosen route 6 Café* Judith whetstine and Bob rush richard and Aline Sandomire Carole Schragen Sondra Slappey Sudi Sloan robin and Kathy Smith Stephen and nancy Snyder Brian and Paige Sodergren Lois and Bert Solomon Les and Madeline Stern Mimi and woody Stockwell Barry and evelyn Strauch Kathie talbot terra Bistro* ti Amo* Valbruna* Laura tumperi norm Vogel robert warner Albert and Susan weihl Dennis and Anne wentz tommy white David and Kristin williams Zino* *Denotes gift made wholly or partially in-kind 1/21/2014 we ask you to please support these valuable Vail Symposium sponsors; they are incredible assets not only to our organization but also to our community as a whole. A special thanks to our 2013 Living At Your Peak Sponsors mountain digital, inc. riverwalk wine & SpiritS thank you to our SponSorS Pamela and richard Bard timothy Belber Gary Gilman Kirit Pathak Spa4thePink 30 1/21/2014 get involved everything we do would not be possible without the brains and brawn of our exceptional volunteers. Thank you for all that you do! A very special thank you to our volunteer Volunteer Coordinator Jeanne Mosier, we don’t know what we would do without you! Donna Abbruzzessi nancy Berg Heidi Bintz Lori Brown Kate Burchenal Gracie Campbell Bridgett Courtois Michelle Darken Mason Davey Kim Denning Dorian Dima Abby Dixon Susan Mackin Dolan Dale Mosier ≥ Volunteer ≥ Spread the word ≥ Friend us on Facebook & Follow us on twitter ≥ Be an intern ≥ Assist speakers during their visit ≥ Submit a program idea ≥ Donate tickets ≥ Attend an event there are many wayS to help the SympoSium thrive: Bill Douglas Mark Dubovy Anne Dunlevie Denisse Favela Kyle Fowler teodor Georgiev Kat Haber Carla Hagan Anne Hatch Beth Justice Debbie King Melissa Kirr Laurie Kleisinger rob LeVine Mark Luzar erin McCuskey terry Mutter Charlie Owen Jean Peterson ebby Pinson Jane reisinger Deb robbins Beth Levine rosen Pegasus rumaine Lois Schwager Doreen Somers Jared Staber Kris Sunderland rita thompson Kip tingle Deb travers Vali watts Philip weddle Leila white Sarah whitmore Scott winnegrad emily Zeigler 31 1/21/2014 VA I L S Y M P O S I U M PO B O X 3 0 3 8 VA I L , C O 8 1 6 5 8 97 0 . 4 7 6 . 0 9 5 4 NO N P R O F I T O R G US P O S T A G E PA I D GY P S U M , C O PE R M I T # 3 0 BOArD & StAFF pReSiDenT Alby Segall pRogRAm DiRecToR Adam Katzen DeVelopmenT, mARkeTing AnD ADminiSTRATion oFFiceR tracey Flower boARD oF DiRecToRS cHAiRmAn rohn robbins TReASuReR rob LeVine Pam Brandmeyer nancy Burton Jay Huffard Andy Kaufman rob LeVine Michael Losier Maricela Luevanos Dale & Jeanne Mosier Don rogers James ruh eric wiseman vail SympoSium P.O. Box 3038 | Vail, CO 81658 970-476-0954 | Fax 970-476-0710 info@vailsymposium.org www.vailsymposium.org Facebook & twitter | Vail Symposium 1/21/2014 December 6, 2013 TO: Special Event Producers Subject: Funding Requests for Tier IV: “Life Long Learning” Category of Events in 2014 The Commission on Special Events is seeking proposals for innovative and intellectually stimulating events in 2014 that promote Life Long Learning, will foster the Town Council’s strategic objective of a Health and Wellness reputation for Vail, and that align with our collective vision of Vail as “The Premier International Mountain Resort Community!” An application and guidelines are attached. “Tier IV Category Special Event Rating Criteria” will be used to evaluate all proposals with respect to how they align with the strategic approach to providing a calendar of events that are well matched to the “Vail Brand” and will exceed the expectations of a very sophisticated and international clientele. Producers should submit the required information electronically in PDF format, plus 1 hard copy (unbound on 8 ½ x 11 size, minimum 30% PCW paper), to the Commission on Special Events no later than 5:00 p.m. on Friday, December 27, 2013. Qualifying applications will be reviewed by the CSE at a special meeting on W ednesday, January 15, 2014. Applicants will be notified of their status by January 24, 2014. Please address any questions to: Sybill Navas, Coordinator, Commission on Special Events E-mail: snavas@vailgov.com Phone: 970.477.3551 or FAX: 970.479.2157 1/21/2014 Guidelines Mission Statement: The Vail Commission on Special Events (CSE) is accountable to deliver an annual Special Events Plan which ensures world class events that are fully aligned with Vail’s brand. The CSE shall effectively and efficiently allocate available budget behind this objective. The Events Plan will deliver measureable results in terms of specific goals: economic impact, optimization of the seasonal calendar, positive community experience and integration, as well as positive guest-centric results that lead to future loyalty. To qualify for funding review, all events must support the CSE’s strategic priorities and meet the follow ing requirements: • The event(s) must take place predominately within the Town of Vail. • Applications must be complete, providing all information and attachments requested on the application form. Incomplete applications will not be reviewed. • Applicants must request a specific dollar amount and a brief explanation of how the requested funds will be utilized. • Funding allocations will be dispersed only to the entity whose name appears on the application. • All Town of Vail permits and documentation required for the production of the event must be filed under the name of the event producer as it appears on the funding application. Events will be evaluated using the following criteria: • How well will the event: o Promote, encourage and develop enhanced leadership skills o Provide opportunities for intellectual dialogues o Incentivize problem solving discussion around current issues o Deliver an educational component o Reinforce the fabric of community o Foster the Town Council’s strategic objective of developing a health and wellness reputation for Vail 1/21/2014 • Alignment with the “Vail Brand” and the target market as defined by the Vail Local Marketing District (VLMD). • Opportunity to leverage funding with sponsorships and/or media exposure so as to “stretch” the impact of the CSE’s contribution, as well as the proposed event’s potential for growth. • Experience and qualifications of the event producer. • The event is proposed for a time of year that supports the CSE’s goal of ensuring a calendar of events that will stimulate the local business economy throughout the year. • Contribution to Vail’s “Sense of Community.” • For Existing Events: o How well the event has demonstrated success, per the CSE’s measurement criteria. o History of compliance with Town of Vail regulations and special event permit requirements. In consideration of the receipt of funds from the CSE, the Event Promoter shall agree to: • Comply in a complete and timely manner with all Special Event Permit requirements of the Town of Vail. • Agree to the placement of the Town of Vail logo on marketing and promotional materials associated with the event as appropriate to the level of sponsorship. • Ensure accurate listing on the Vail community calendars. • Meet with the CSE Event Liaison: o To understand and be poised to take advantage of any and all marketing or PR opportunities that the VLMD may provide. O To ensure compliance with the “Vail Brand” on any and all promotional materials associated with the event. • Agree to comply with the all marketing gates on the Marketing Checklist.* • Provide “activation” that will cross-promote your event throughout the community, create guest awareness of your event and stimulate business in local restaurants/bars and retail establishments. See Attachment A: Marketing Checklist and Activation” for additional information. • Provide the CSE with copies of any film or photographs from the event for the purpose of promoting the Town of Vail. 1/21/2014 Accountability: All event producers receiving funding will be expected to present to the Commission on Special Events within 60 days of the close of their event a written, post-event follow-up document which shall include: • How did the event meet the standard of excellence expected of “The Premier International Mountain Resort Community? • An overview outlining the event’s strengths and weaknesses, specifically: o W hat parts exceeded expectations? o W hat measures could be taken to improve the event? • For existing events, an overview of how the event fared relative to previous years. • A complete explanation of how potential attendees were directed to book lodging, the estimated number of room nights generated, and the mechanism that was used to track these bookings. • A detailed event budget showing actual profit and loss numbers, cash vs. in-kind sponsorships and an explanation of how the CSE funding was utilized. • Survey results showing the estimated effect on the following: o Attendance numbers and demographic profile o Estimated benefits to the local economy o Visitor Intent to Return • A detailed overview of the marketing that was implemented to promote the event • Estimated Return on Investment (ROI) to the Town of Vail • Potential for growth and the development of sponsorships and media exposure. • How did the event impact Vail’s Sense of Community? • “Green Events:” W hat initiatives were taken to ensure compliance with the Town of Vail’s commitment to environmental sustainability? Please see Attachment B: “Guidelines for Post-event Recaps for All Events Receiving Public Funding” for a more detailed explanation. 1/21/2014 Unless otherwise specified in the contract, CSE funds will be distributed per the following formula: • 1/3 of the amount upon the signing of a contract stipulating the terms of the CSE’s funding allocation. • 1/3 of the amount upon receipt of an invoice from the event producer, accompanied by verification of the placement of advertising for the event and the submittal of a complete Special Event Permit Application (if applicable), which is due a minimum of 45 days prior to the start of the event. • 1/3 of the amount upon receipt of an invoice from the event producer following the completion of the event and the CSE’s formal vote of approval of the post-event review presentation. Submit the required information electronically in PDF format, plus 1 hard copy (unbound on 8 ½ x 11 size, minimum 30% PCW paper), to the Commission on Special Events no later than 5:00 p.m. on Friday, December 27, 2013. Commission on Special Events C/O Sybill Navas, Special Events Coordinator Town of Vail, 75 S. Frontage Rd. Vail, CO 81657, specialevents@vailgov.com Qualifying applications will be reviewed by the CSE at a special meeting on W ednesday, January 15, 2014. Be prepared to send a representative who can answer any questions that the CSE may have. Applicants will be notified of their status by January 24, 2014. Please address any questions to: Sybill Navas, Special Events Coordinator E-mail: snavas@vailgov.com Phone: 970.477.3551 or FAX: 970.479.2157 1/21/2014 Event Recruitment Score Card TIER IV Events: Life Long Learning Category Criteria Rating Life Long Learning -Enhance Leadership Skills 0-25 -Foster a Health and Well Being reputation for Vail -Provide opportunities for intellectual dialogues -Promote problem solving around current issues -Deliver an educational component -Reinforce the fabric of the community Brand Fit Supports the key brand message of world-class outdoor recreation, culture and well being, & brings it to life experientially 0-15 Timing Contribution to an optimal calendar of events 0-5 Demo Fit Optimize visitor mix 0-10 Growth -Continually deliver fresh content and -Leverage media exposure and sponsorship support 0-20 Producer Qualifications Expertise, local knowledge, and resources to sustain the event in a manner compatible with the Vail brand 0-10 Marketing Strength 0-15 Total Possible Score: 100 1/21/2014 VAIL COMMISSION ON SPECIAL EVENTS 2014 EVENT FUNDING APPLICATION  NAME OF EVENT:  PROPOSED DATE(S):  AMOUNT OF CASH FUNDING REQUESTED  PRODUCING ENTITY: 1. President or Executive Director’s Name 2. Name and Title of Person Completing the Application 3. Business Address: Please include the physical address as well as the mailing address. 4. Contact Info: • Telephone: Main/Cell/Fax • E-Mail Address 5. Event and/or Organization W EBSITE 6. Number of years your organization has been in business 7. Mission Statement 8. Organization's tax status: For Profit or Non-Profit*/Not-for-Profit* • Non-Profit (501C-3), or Not-for-Profit (501C-6) organizations, please attach current State Department of Revenue Certificate with this application. • Does the Event benefit a charity? If yes, please name the beneficiary.  EVENT DESCRIPTION: (Contact information that may be useful is provided in “Attachment D”) 1. Detailed description of the event and its activities. If the event will have a culinary component, please include feedback from the Vail Restaurant Group. 2. Where will the event be located within the Town of Vail? Please list the specific venues that you plan to utilize, including dates and times, and whether or not you have contacted them to confirm availability. The Event Producer is responsible for booking and securing any necessary venues. 3. W ill any portion of the event take place outside of the Town of Vail? If yes, please explain. 4. Are additional in-kind services being requested from the Town of Vail? If yes, please explain, including a description of anticipated impacts on Town of Vail services: i.e. bus service, parking (both for event production support vehicles and attendees), traffic control, street closures, police services, etc. (The event promoter will be charged for all labor, materials and equipment unless such services are specif ically exempted and approved as part of the Special Event Permit.) 5. Is this a new or existing event? If existing, please describe the location(s) of the event in previous years and the number of years it has been produced. 6. People: • Number of participants (athletes, artists, exhibitors, etc.) anticipated • Number of volunteers needed • Number of event staff • Total Number of spectators/attendees anticipated and estimate: o % Local o % In-state (non-local) o % Out of State o % International 1/21/2014 7. Description of potential benefits to the Town of Vail, including an estimated # of incremental room nights and increased spending generated. W hat return on investment (ROI) should the Town of Vail expect?  BUDGET: 1. Please attach a complete and detailed event budget, including anticipated revenues and expenses, as well as the amount to be dedicated to marketing efforts. 2. What % of the total event budget is the CSE being asked to fund? 3. Describe briefly how you will use the funds that you are requesting from the CSE. 4. Should the CSE decide not to support this event, will it still occur? 5. What is the $ amount of sponsorships from alternative sources reflected in the event budget? 6. What % of the total event budget do you expect the event itself to generate? (i.e. ticket sales, merchandise, food and alcohol sales, etc.) 7. If possible, would you intend to host the event in Vail beyond 2014? If yes, for how many years beyond 2014? 8. Do you anticipate requesting funding from the CSE next year? If yes, given that the CSE encourages the development of additional sponsors in order to leverage their own investments, and anticipates that as events become established they will become less reliant on public funds, please explain how you intend to grow the event and indicate what %, if any, of the total event budget you anticipate requesting next year.  MARKETING: 1. Please provide a detailed description of your marketing plan and indicate how the budget will support the program. 2. Explanation of potential for sponsorships and media exposure. 3. Specify any marketing support you are requesting. 4. Name, telephone number and email addresses of your PR and marketing contacts.  REQUIRED ATTACHMENTS: 1. References and/or referrals from other communities are required if you do not have a prior history of producing events in Vail. 2. Explanation of how you will direct prospective attendees to book lodging within the Town of Vail and a description of how you will track the number of lodging nights generated. 3. Previous year's event evaluation, including income and expense statement (if existing event). 4. Past or projected demographics of event attendees and estimated spending. 5. Organization rosters naming:  All officers and respective positions  Board of Directors and positions The CSE appreciates the inclusion, in electronic format please, of any additional support materials such as DVD’s, programs, news articles or other printed materials. 1/21/2014 ATTACHMENT A: RFP FOR 2014 SPECIAL EVENT FUNDING: Marketing Checklist Gate Compliance & Activation Information Why “Activation”? When the Town of Vail Commission on Special Events (CSE) sponsors events, it does so for several reasons; including enhanced vitality in the villages, entertainment for our guests and residents, and to increase traffic and revenue for our merchants, restaurants/bars and lodges. What has been coined as “activation” of events that receive CSE funding refers to the incorporation into your event of an element that will attract the participants and spectators of the events into the villages and to visit the local businesses, as well as create an improved awareness of your event among those guests who would not otherwise be connected to your activities. Successful activations can provide excellent opportunity to cross-promote events from one area to another within the community. Activation has delivered especially positive results for athletic events which are held out at the fields. The athletes and spectators often don’t have a reason to come into the villages. By hosting a portion of the event in the villages, it brings the athletes in and adds a new factor of public spectators to an event who otherwise may not have even been aware that it was happening. These spectators often head out to the fields once engaged in the excitement. The activation initiative also encourages events which are hosted on the village streets to engage the merchants to develop incentives to bring them customers, while enhancing the opportunities provided to attendees. Some examples of very successful activations include: • King of the Mountain Volleyball: Games held at athletic fields. In town activation at Solaris of Association of Volleyball Professionals (AVP) Meet & Greet. • Vail Rocks!: Hike held on Vail Mountain followed by concert at Solaris Plaza. Activation included a Merchant Plan with 26 participating retailers, restaurants and bars offering great deals. • Kick-It 3v3 Soccer: Games held at athletic fields. In town activation at Solaris featuring an open to the public “King of the Pitch 3v3,” on Friday from 5:00 to 7:00 p.m. • The America Cup Fly Fishing Tournament: Although all of the competitive fishing was held on rivers across Eagle, Lake and Summit Counties, in-town activation was provided by hosting a Fly Fishing Casting Competition from the International Bridge, followed by a happy hour at a nearby bar that featured drink specials. Activation is a required marketing gate of the CSE funding agreement. It is up to the event producer to create the activation and to provide the resources to market it effectively. For additional examples of successful activations or suggestions that may be specific to your event, please contact Event Liaison Consultant, Clare Hefferren, 970-477-3417 chefferren@vailgov.com. 1/21/2014 Item Marketing Gate Days out - Tier 1 Iconic Days out - Tier 2 Developing Days out - Tier 3 Ancillary Suggested Deadline Date Completed Update Notes Contract Signed Date Event Date Number of days between contract signing & event Item 1 Producer to provide marketing liaison representative contact infomation for CSE/ VLMDAC contacts (Name, Email, Ph) signing signing signing 3 TOV CSE Event Liaison briefing: Provides producer upstream brand briefing and producer demonstrates an understanding of Vail Brand Guidelines to maximize leverage opportunities 90 90 90 2 Producer provides public relations press vision including event synopsis to trigger national/regional publications. "What's new/different from last year?" Vision will be submitted to VLMDAC for Vail Brand stories. 90+90+90+ 4 Marketing Plan: Inclusive of objectives, strategy, target market, channels in alignment with Vail Brand Guidelines. 45 45 45 5 Producers provides event marketing budget inclusive of budget line items for channel provided and professional creative, pr, marketing subcontractors 30 30 30 6 Producer to provide event creative strategy - concept basic look and feel of creative materials with style guide (palette, fonts, art elements). Present concept prior to execution. 30 30 30 7 Public RelationsCommunications Plan - press release approval with TOV boilerplate footer, calendar copy (descrip, url, ph) 30 30 30 8 Appropriate calendar communication and integration. (vail.com, vail-calendar.com, vailgov.com/this week) 21 21 21 9 Merchant activation: Provide plan to bring event into VV and LH to engage participants and spectators with merchants, restaurants, bars etc. ex. Cling on specials 21 21 21 10 Community engagement plan and integration: Print materials may include poster, flier, rack card. Distribute to merchants, lodges, restaurants 14 14 14 11 Digital collateral to include: comprehensive hourly or daily schedule; FAQ; and Talking Points. Send to Community Contacts for distribution 14 14 14 12 Customer service plans: Live staff briefing covering event, schedule, talking points and FAQ. (Welcome Centers, Vail mountain ticket offices, Merchant Association) 7 7 7 13 Monthly real time executive summary to Event Liaison which will be presented to CSE board members 30, 60, 90 30, 60, 90 30, 60, 90 It is the EPs role to be in continual communication with Event Liaison. Highlights are due 7 days prior to CSE board meeting shown at left. Event Liaison will produce creative. Board will be advised if EP is on schedule, ahead or behind deadlines. Tier 1: On-going signature or iconic level event. Although it is recommended, the Event Producer is not required to comply with the Marketing Checklist Gate Compliance schedule. *Event Tier Explanation: All events receiving funding will be assigned to a Tier Category, either 1, 2 or 3, during the funding allocation process. Tier 2: Events that have not established themselves as "iconic," but in which the CSE sees great potential. Event producer must comply with the key marketing gates as designated in the funding agreement in order to allow the Town of Vail opportunity to impact and interject suggested revisions. Tier 3: Smaller events receiving less than $5,000 in funding. Although it is suggested that these events utilize the marketing checklist as a planning tool for a more successful event, it is not a requirement. TheMarketing Checklist is designed to be a roadmap to support you in effective communicationprior to execution.Dates listed providesufficientlead time should TOV provide feedback that requires changes to be made. Items are strongly suggested as part of CSE funding. TOV Event Liaison reserves the right to review all marketing materials. Event Name: Event Start Date: Event Date Span, if applicable: Tier Designation*: (see below for explanation) 1/21/2014 ATTACHMENT B Guidelines for Post-event Recaps for All Events Receiving Public Funding: A post-event recap is required from all events receiving Town of Vail funding. Please schedule a presentation to the Commission on Special Events within 60 days of the close of your event. Events receiving an allocation of $10,000 or more are required to present independent survey data corroborating the results. This presentation should be accompanied by a written, post-event follow-up document which shall include:  Please describe how the event is compatible with the Vail Brand.  An overview outlining the event’s strengths and weaknesses: specifically, what went well and what measures could be taken to improve the event. For repeat events, please provide a comparison to past years.  An event budget showing actual profit and loss numbers and how the funding was utilized. Please separate the in-kind support from cash revenues and sponsorships.  Estimated results including the following information, per the CSE Criteria as described in the RFP: o Attendance numbers and demographic profile:  Estimated attendance. If your event is non-ticketed, please describe what method you used to estimate the numbers of attendees.  What percentage of people came to Vail specifically for your event? What percentage of people has attended the event in previous years?  Where did attendees come from: local, regional, out of state, international destinations?  Average age and income bracket of attendees. o Estimated spending by event attendees:  Lodging: Please include an explanation as to how participants and/or attendees were directed to book lodging. • What percent of attendees stayed in the Town of Vail? • Average amount spent on lodging per day? • Estimated number of room nights booked in association with your event.  Dining  Shopping  Other Activities o Visitor Intent to Return and Satisfaction Ratings: Would you come back? Was if fun? Please provide the NPS (Net Promoter Score) number determined from survey results. o Estimated Return on Investment (ROI) to the Town of Vail: Specifically, how much additional spending within the Town of Vail was generated by the event? What is the ratio of increased revenue to the amount of funding received? How much additional sales and lodging tax revenue generated by the event accrued to the Town of Vail? o (Town of Vail sales tax is 4%, Vail Local Marketing District lodging tax is an additional 1.4%).  A detailed overview of the marketing that was implemented to promote the event.  Potential for growth and the development of sponsorships and media exposure.  Did the event impact Vail’s “Sense of Community”?  In light of the Vail Town Council’s commitment to a sustainable environment, please describe any and all measures that were taken to produce the event in as “green” and environmentally friendly manner as possible. Please submit your event re-cap electronically on the PowerPoint template provided in your funding packet to the Special Events Coordinator at specialevents@vailgov.com, not later than noon on the Wednesday prior to your presentation. 1/21/2014 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: January 21, 2014 ITEM/TOPIC: Town Managers Reports: 1) Town Council/Town Manager Goals PRESENTER(S): Stan Zemler ATTACHMENTS: 2014 Council/Town Goals Memorandum Town Managers 2014 TOV Projects Memorandum 1/21/2014 To: Town Council From: Stan Zemler Date: January 21, 2014 Subject: 2014 Council/Town Goals At your goal setting sessions on December 3rd and December 19th, three key goals were identified:  Improve Economic Vitality  Grow a Balanced Community  Continually Evaluate the Quality of the Experience Tactics were also created to align with these goals (see attached Council Goal Setting Session). In addition to the Council goals, I have identified the following priorities to add to our organizational work plan:  Achieve successful Council transition and goal setting  Successful implementation of Council goals  Manage budget and TOV finances  Deliver high quality municipal services  Continue high level guest/resident experience  Collaborate and partner with our partners, Eagle County, Vail Valley Medical Center, Eagle County School District, Vail Valley Partnership, Vail Valley Foundation, Vail Chamber, Colorado Department of Transportat ion, Second Homeowners Association and other municipal governments  Implement inclusive/transparent government practices  Streamline government practices where possible I have attached a list of specific projects and programs that will be part of our 2014 responsibilities. In order to successfully implement the Council goals and initiatives, the following is proposed. Over the next several months, schedule study sessions to bring further clarity to the previously identified tactics: 1. Development of long term strategic plan to enhance the competitiveness of TOV. 1/21/2014 Town of Vail Page 2 2. Provide leadership to expand air service into Eagle County Airport. 3. Define a balanced community composition. 4. Define a practical housing policy. 5. Improve the quality/convenience of parking and transportation. The other initiatives identified by Council will be put into a plan for adoption on February 18th. Action requested: 1. Provide staff direction, change or modify goals. 2. Staff is suggesting a change to one of the Council goals. Staff is recommending that the word “Evaluate” the Quality of the Experience be changed to “Elevate” the Quality of the Experience. 1/21/2014 DRAFT Grow a vibrant and diverse economy that keeps us at the forefront of our resort competitors for the long-term with continued opportunities for private and public investment and philanthropy. – Long-term strategic plan to enhance competitiveness of TOV – Economic diversity strategy – Air service expansion leadership – TOV endowment fund Expand upon our community infrastructure as the foundation of our resort’s success with particular emphasis on an abundance of recreational, cultural and educational opportunities while building capacity for future leaders. – Balanced community composition – Practical housing policy – Red Sandstone Elementary School strategy – Residential remodel incentives – Future leadership program Deliver on the promise, “Vail like nothing on earth,” in everything we do. – Excellent municipal services – Convenient and efficient parking and transportation – Appropriately-sized environmental programs – Effective marketing initiatives – Cutting-edge technology competitiveness – World-class recreational amenities – I-70 impact mitigation improVE Economic Vitality Grow a balancED community continually ElE VatE tHE Quality of tHE ExpEriEncE tHE prEmiEr intErnational mountain rEsort community 2014 arE as of focus Vail town council our Vision To be the Premier International Mountain Resort Community! our mission Grow a vibrant, diverse economy and community, providing our citizens and guests with exceptional services and an abundance of recreational, cultural and educational opportunities. 1/21/2014 -- -- ~ ~ ::J 0 ----n ~ 0 --­r\') (/)() ro nr\') :3 V')0-0 r\') V') ~ C N ,'J 0 ::J N ::J n a --­N Nw G) 0 OJ - (/) -I Q ro:e r-+;c: r-+ ::J OQ 1/21/2014 Town of Vail Council Operating Agreements • Respectfully disagree. • Vnce a majority decision has been reached, don't relitigate. • Keep it about the topic, don't make it personal. • Listen first, drive for common ground. • Healthy conflict is encouraged and embraced. • Articulate the basis for your position. • Use consensus to better understand. • Respond within 24 hours. • Staff time requires Rule of 4. 2 1/21/2014 Town of Vail Key Goals • Improve Economic Vitality • Grow a Balanced Community • Continually Evaluate the Quality of the Experience 3 1/21/2014 Improve Economic Vitality Initiatives 1. Develop a long-term strategic plan to enhance the competitiveness of TOV • Execute a competitive assessment (consider JV with Vail Resorts) • Review tax strategy • Embrace an International focus in our destination strategy_ 2. Develop an economic diversity strategy. • Drive destination orthopedics • Strengthen ties with small businesses • Review health & wellness as an economic driver • Improve the regulatory environment for doing business in Vail. 3. Provide leadership to expand air service. 4. Develop and promote a TOV Endowment Fund. • Create 501 c3 for appropriate facilities TOV Council Goal Setting Session 4 1/21/2014 Grow a Balanced Community Initiatives 1. Define a balanced community composition. • Explore amenities that will influence families to live in Vail. • Extend our perspective to include Eagle Valley. • Encourage Eagle County residents to utilize Vail. 2. Define a practical housing policy. • First phase of Chamonix under construction. 3. Develop a plan with the school district for RSES. 4. Improve regulatory environment for home improvement. 5. Design a future leadership program. TOV Council Goal Setti ng Sess ion 5 1/21/2014 Continually Elevate the Quality of the Experience Initiatives 1. Continue to provide excellent municipal services. 2. Improve the quality/convenience of parking and transportation. • Focus groups/citizen and non user survey • Park & Ride • Regional transportation 3. Focus on environmental programs appropriate for our size. • Gore Creek 4. Increase the effectiveness of marketing initiatives. • Review the charter of the VLMD to increase its effectiveness. 5. Implement cutting-edge technology to ensure competitiveness. 6. Encourage recreational Partner's amenities are commensurate with world-class resort status. 7. Review mitigatt ru1:oSrts;aw 9J~~tQ i ,~duce the impact of 1-70. 6 1/21/2014 Priorities 1. Housing Policy -I I I I 2. Chamonix -II 3. Environmental programs (gore creek) -I I I I 4. Improve quality of parking -I I I 5. Long-term strategy to enhance competitiveness -I I 6. Regulatory environment for home improvement-I 7. Health & Wellness as an economic driver -I 8. Increase effectiveness of marketing -I 9. Economic Diversity Strategy -I 10. RSES-I 11. Community composition -I 12. Balanced community -I 13. Increase effectiveness of VLMC 14. Expand perspective to include Eagle County 15. Expand Air TOV Council Goal Setting Session 7 1/21/2014 To: Town Council From: Stan Zemler Date: January 21, 2014 Subject: 2014 TOV Projects I. High Priority 1. Adopt and implement Town Council Work plan 2. Prepare for 2015 Championships 3. Develop and Implement plan for Gore Creek Stream Health 4. Revisit affordable housing goal 5. Redevelopment of Timber Ridge East 6. Operation and management of western half of Timber Ridge 7. Complete Ford Park construction on time on budget 8. Organize and begin planning I-70 underpass 9. Frontage road improvements, including medians and CDOT repaving 10. Early focus on 2015 budget planning 11. Develop of procedure’s manual for bidding TOV projects 12. Remodel Golf Club House/complete relocation of 18th green/install new netting II. TOV Projects/Programs 1. Lionhead parking entry 2. Install updated parking structure management system 3. Continue implementation of new way finding system 4. Complete cellular/wifi installation 5. Complete Village Character Study 6. Develop and implement plan for Booth Creek Park 7. Update Chamonix market study 8. Update TOV website 9. Schedule joint meetings, VRD, Housing Authority and PEC 10. Continued focus on Emergency preparedness, including wild land fire 11. Conduct Citizen Survey 12. Review loading and delivery strategy 13. Implement two Town Council peer city visits 14. Continue focus on guest services/net promoter scores 15. Improved commercial and residential recycling practices 16. VVMC master plan 17. Determine future of new town hall 18. Develop community leadership program 19. Renewed focus on TOV staff/leadership development 1/21/2014 Town of Vail Page 2 20. Parking VR 4.3 million…what’s next? 21. Implement new community development software 22. Continue implementing fire mitigation strategies 1/21/2014 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: January 21, 2014 ITEM/TOPIC: I-70 Vail Underpass Project Update PRESENTER(S): Tom Kassmel ACTION REQUESTED OF COUNCIL: Listen to the project update, provide feedback, and solicit additional public comment. BACKGROUND: The I-70 Vail Underpass is a proposed new multimodal pedestrian and vehicular connection that is midway between Main Vail and West Vail exits, passing under I- 70. This underpass has been identified in the Vail Transportation Master Plan and the CDOT I- 70 Programmatic Environmental Impact Statement (PEIS) as a critical link between the North and South Frontage Road. The Town and CDOT have recently entered into a Letter of Commitment to jointly fund the design and construction of this project with an expected completion date of December of 2017. CDOT, the Town of Vail, and the selected design consultant, Felsburg, Holt & Ullevig (FHU), have recently begun the design process and will provide and update to Town Council on the design process, progress and summary of the public input received. STAFF RECOMMENDATION: Listen to the project update, provide feedback, and solicit additional public comment. ATTACHMENTS: I-70 Vail Underpass Memo I-70 Vail Underpass Presentation 1/21/2014 To: Town Council From: Public Works Department Date: 1-21-14 Subject: I-70 Vail Underpass Project Update I. BACKGROUND The I-70 Vail Underpass is a proposed new multimodal pedestrian and vehicular connection that is midway between Main Vail and West Vail exits, passing under I-70. This underpass has been identified in the Vail Transportation Master Plan and the CDOT I-70 Programmatic Environmental Impact Statement (PEIS) as a critical link between the North and South Frontage Road. The Town and CDOT have recently entered into a Letter of Commitment to jointly fund the design and construction of this project with an expected completion date of December of 2017. CDOT, the Town of Vail, and the selected design consultant, Felsburg, Holt & Ullevig (FHU), have recently begun the design process and will provide and update to Town Council on the design process, progress and summary of the public input received. II. RECOMMENDED ACTION Listen to the project update, provide feedback, and solicit additional public comment. III. ATTACHMENTS I-70 Vail Underpass Project Update Presentation 1/21/2014 1/21/2014 1/21/2014 1/21/2014 1/21/2014 1/21/2014 1/21/2014 1/21/2014 1/21/2014 1/21/2014 1/21/2014 1/21/2014 1/21/2014 1/21/2014 1/21/2014 1/21/2014 1/21/2014 1/21/2014 1/21/2014 1/21/2014 1/21/2014 1/21/2014 1/21/2014 1/21/2014 1/21/2014 1/21/2014 1/21/2014 1/21/2014 1/21/2014 1/21/2014 1/21/2014 1/21/2014 1/21/2014 1/21/2014 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: January 21, 2014 ITEM/TOPIC: Resolution No. 3, Series of 2014 Timber Ridge PRESENTER(S): George Ruther ACTION REQUESTED OF COUNCIL: Approve, Approve with Conditions or Deny Resolution No. 3, Series of 2014. STAFF RECOMMENDATION: Staff recommends approval of Resolution No. 3, Series of 2014, as read. ATTACHMENTS: Resolution No. 3, Series of 2014 1/21/2014 1 1/16/2014 \\VWS-STORAGE\DESKTOPS$\SBELLM\DESKTOP\RESOLUTION NO. 3, SERIES OF 2014, APPROVING THE TRANSFER OF TIMBER RIDGE TO THE TOWN OF VAIL 0121.DOCX RESOLUTION NO. 3 SERIES OF 2014 A RESOLUTION APPROVING THE TRANSFER OF OWNERSHIP OF THE TIMBER RIDGE PROPERTY FROM THE TIMBER RIDGE AFFORDABLE HOUSING CORPORATION TO THE TOWN OF VAIL WHEREAS, the Town of Vail is planning a redevelopment project for Timber Ridge; WHEREAS, to accommodate the redevelopment project, the Timber Ridge Affordable Housing Corporation wishes to transfer the ownership of Timber Ridge to the Town of Vail by the attached Quitclaim Deed; WHEREAS, the Timber Ridge property is more particularly described in Exhibit A to the attached Quitclaim Deed; and WHEREAS, the Town Council wishes to authorize the Town Manager to execute all documents necessary for the Town of Vail to accept the transfer of ownership of the Timber Ridge property from the Timber Ridge Affordable Housing Corporation. NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN OF VAIL, COLORADO, THAT: Section 1. The Town Council hereby finds that it is in the best interest of the public health, safety and welfare for the Town of Vail to accept ownership of the Timber Ridge property, more particularly described in Exhibit A to the attached Quitclaim Deed. Section 2. The Town Council hereby authorizes the Town Manager to execute all documents necessary to accomplish the transfer of ownership of the Timber Ridge property from the Timber Ridge Affordable Housing Corporation to the Town of Vail. INTRODUCED, PASSED AND ADOPTED this 21st day of January, 2014. _______________________________ Andy P. Daly, Mayor ATTEST: _____________________________ Tammy Nagel, Acting Town Clerk 1/21/2014 2 1/16/2014 \\VWS-STORAGE\DESKTOPS$\SBELLM\DESKTOP\RESOLUTION NO. 3, SERIES OF 2014, APPROVING THE TRANSFER OF TIMBER RIDGE TO THE TOWN OF VAIL 0121.DOCX QUITCLAIM DEED THIS QUITCLAIM DEED is made this ____ day of ___________, 2014, between the TIMBER RIDGE AFFORDABLE HOUSING CORPORATION, a Colorado non-profit corporation ("Grantor") whose legal address is 75 South Frontage Road, Vail, Colorado 81657 and the TOWN OF VAIL, COLORADO, a Colorado municipal corporation ("Grantee"), whose legal address is 75 South Frontage Road, Vail, Colorado 81657. WITNESS, that the Grantor, for and in consideration of the sum of Ten and No/100ths Dollars ($10.00) and other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, by these presents does remise, release, sell and QUITCLAIM unto the Grantee, and the Grantee's successors and assigns forever, all right, title, interest, claim and demand that Grantor has in and to the following real property together with any fixtures and improvements thereon, if any, lying in the County of Eagle, Colorado and state of Colorado, described as follows: See Exhibit A TO HAVE AND TO HOLD the same, together with all and singular the appurtenances and privileges thereunto belonging, or in anywise thereunto appertaining, and all the estate, right, title, interest and claim, whatsoever, of the Grantor, either in law or in equity, to the only proper use, benefit and behalf of the Grantee, and the Grantee’s heirs and assigns forever. IN WITNESS WHEREOF, Grantor has executed this Quitclaim Deed on the date set forth above. TIMBER RIDGE AFFORDABLE HOUSING CORPORATION By: ___________________________________ Its: ___________________________________ STATE OF _______________________ ) ) ss: COUNTY OF ______________________ ) The foregoing instrument was acknowledged before me ____ day of ___________, 2014, by _________________, as ____________________ of the Timber Ridge Affordable Housing Corporation, a Colorado non-profit corporation. My commission expires: _______________ Notary Public 1/21/2014 3 1/16/2014 \\VWS-STORAGE\DESKTOPS$\SBELLM\DESKTOP\RESOLUTION NO. 3, SERIES OF 2014, APPROVING THE TRANSFER OF TIMBER RIDGE TO THE TOWN OF VAIL 0121.DOCX Exhibit A Parcel A: Lion’s Ridge Subdivision, Block C, Lots 1, 2, 3, 4, 5 according to the plat recorded June 8, 1973 in Book 229 at Page 458, County of Eagle, State of Colorado, and Parcel B: All rights, title and interest to an Easement in the following described property: That property described in an Encroachment Easement Agreement filed for record January 30, 1980 in Book 298 at Page 22, more particularly described as follows: A part of Lot 6, Resubdivision of Block C Lion’s Ridge Subdivision, Eagle County, Colorado, a subdivision recorded in the Office of the Eagle County, Colorado Clerk and Recorder: Said part being more particularly described as follows: Beginning at a point on the westerly line of said Lot 6 whence the southwest corner of said Lot 6 bears S 370 09’ 31” E 40.54 feet; Thence N 370 09’ 31” W on said westerly line 103.01 feet; Thence departing said westerly line N 410 23’ 21” E 7.25 feet; Thence S 480 36’ 39” E 53.16 feet; Thence S 410 23’ 21” W 4.90 feet; Thence S 480 36’ 39” E 47.80 feet; Thence S 410 23’ 21” W 22.80 feet To The Point Of Beginning. 1/21/2014 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: January 21, 2014 ITEM/TOPIC: First reading of Ordinance No. 4, Series of 2014, and ordinance creating the Timber Ridge Enterprise Fund of the Town of Vail, Colorado; and making budget adjustments to the Timber Ridge Enterprise Fund of the 2014 budget for the Town of Vail, Colorado; and authorizing the said adjustments as set forth herein; and setting for details in regard thereto. PRESENTER(S): Judy Camp ACTION REQUESTED OF COUNCIL: Approve Ordinance No. 4, Series of 2014 to incorporate Timber Ridge into the Town of Vail 2014 budget. BACKGROUND: Earlier this evening, the Town Council will hear a resolution to transfer ownership of the Timber Ridge Apartments to the Town of Vail from the Timber Ridge Affordable Housing Corporation. Ordinance No. 4 supplements the Town's 2014 budget to include the operations of the Timber Ridge project. The budget presented in Ordinance No. 4 is the same budget previously approved by the Timber Ridge Affordable Housing Corporation as the owner of the property before the transfer. This 12-month budget provides for operating entire complex. Adjustments will be made in future budget amendments as redevelopment plans unfold. STAFF RECOMMENDATION: Staff recommends approval of Ordinance No. 4 upon first reading. ATTACHMENTS: Ordinance No. 4, Series 2014 Fund Statement 1/21/2014 Ordinance No. 4, Series of 2014 ORDINANCE NO. 4 SERIES OF 2014 AN ORDINANCE CREATING THE TIMBER RIDGE ENTERPRISE FUND OF THE TOWN OF VAIL, COLORADO; AND MAKING BUDGET ADJUSTMENTS TO THE TIMBER RIDGE ENTERPRISE FUND OF THE 2014 BUDGET FOR THE TOWN OF VAIL, COLORADO; AND AUTHORIZING THE SAID ADJUSTMENTS AS SET FORTH HEREIN; AND SETTING FORTH DETAILS IN REGARD THERETO. WHEREAS, contingencies have arisen during the fiscal year 2014 which could not have been reasonably foreseen or anticipated by the Town Council at the time it enacted Ordinance No. 15, Series of 2013, adopting the 2014 Budget and Financial Plan for the Town of Vail, Colorado; and, WHEREAS, the Town Manager has certified to the Town Council that sufficient funds are available to discharge the appropriations referred to herein, not otherwise reflected in the Budget, in accordance with Section 9.10(a) of the Charter of the Town of Vail; and, WHEREAS, in order to accomplish the foregoing, the Town Council finds that it should make certain budget adjustments as set forth herein. NOW, THEREFORE, BE IT ORDAINED, BY THE TOWN COUNCIL OF THE TOWN OF VAIL, COLORADO that: 1. Pursuant to Section 9.10(a) of the Charter of the Town of Vail, Colorado, the Town Council hereby makes the following budget adjustments for the 2013 Budget and Financial Plan for the Town of Vail, Colorado, and authorizes the following budget adjustments: Timber Ridge Enterprise Fund $ 1,406,039 2. If any part, section, subsection, sentence, clause or phrase of this ordinance is for any reason held to be invalid, such decision shall not affect the validity of the remaining portions of this ordinance; and the Town Council hereby declares it would have passed this ordinance, and each part, section, subsection, sentence, clause or phrase thereof, regardless of the fact that any one or more parts, sections, subsections, sentences, clauses or phrases be declared invalid. 3. The Town Council hereby finds, determines, and declares that this ordinance is necessary and proper for the health, safety, and welfare of the Town of Vail and the inhabitants thereof. 4. The repeal or the repeal and reenactment of any provision of the Municipal Code of 1/21/2014 Ordinance No. 4, Series of 2014 the Town of Vail as provided in this ordinance shall not affect any right which has accrued, any duty imposed, any violation that occurred prior to the effective date hereof, any prosecution commenced, nor any other action or proceedings as commenced under or by virtue of the provision repealed or repealed and reenacted. The repeal of any provision hereby shall not revive any provision or any ordinance previously repealed or superseded unless expressly stated herein. 5. All bylaws, orders, resolutions, and ordinances, or parts thereof, inconsistent herewith are repealed to the extent only of such inconsistency. This repealer shall not be construed to revise any bylaw, order, resolution, or ordinance, or part thereof, theretofore repealed. INTRODUCED, READ, APPROVED, AND ORDERED PUBLISHED ONCE IN FULL ON FIRST READING this 21st day of January, 2014, and a public hearing shall be held on this Ordinance on the 4th day of February, 2014, at 6:00 pm at the regular meeting of the Town Council of the Town of Vail, Colorado, in the Municipal Building of the town. _______________________________ Andrew P. Daly, Mayor ATTEST: ___________________________ Tammy Nagel, Acting Town Clerk 1/21/2014 2014 Proposed Amended Revenue Rental Income 1,848,871$ Other Income 14,774 Earnings on Investments 2,760 Total Revenue 1,866,405 Expenditures Operating, Maintenance & Contracts 762,175 Capital Outlay 154,150 Total Expenditures 916,325 Revenue Over (Under) Expenditures Before Financing 950,080 Financing Sources and Uses Loan Principal Repayment to Capital Projects Fund (345,966) Interest Payment to Capital Projects Fund (143,748) Revenue Over (Under) Expenditures after Financing 460,366 Beginning Fund Balance 1,436,298 Ending Fund Balance 2,357,030$ TOWN OF VAIL 2014 BUDGET SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE TIMBER RIDGE ENTERPRISE FUND Note: This is a 12-month budget as adopted originally by the TRAHC Board on November 5, 2013 and assumes operation of the entire property for a full year. 1/21/2014 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: January 21, 2014 ITEM/TOPIC: Second reading of Ordinance No. 1, Series of 2014 An Ordinance Extending the Temporary Ban on Marijuana Establishments on the Town, Pursuant to the Newly Enacted Section 16 of Article XVIII of the Colorado Constitution (Amendment 64) PRESENTER(S): Kendra Carberry ACTION REQUESTED OF COUNCIL: Approve, approve with amendments or deny Ordinance No. 1, Series of 2014 upon second reading. BACKGROUND: Colorado voters recently passed Amendment 64, which amended Article XVIII of the Colorado Constitution by the addition of a new section regarding the personal use and regulation of marijuana. Pursuant to Article XVIII, § 16(5)(f) of the Colorado Constitution, the Town may "prohibit the operation of marijuana cultivation facilities, marijuana product manufacturing facilities, marijuana testing facilities, or retail marijuana stores through the enactment of an ordinance".The Town Council (the “Council”) requested that Town staff study the effects of such marijuana establishments, considering the Town's existing land use regulations and master plan, and thereafter provide information to the Council as to whether such uses should be permitted at any location in the Town. The Council had adopted a temporary ban until January 21, 2014. Town staff needs additional time to gather information, to review the state statutes and forthcoming regulations, and to study the impacts of marijuana establishments and the zone districts in which they should be permitted, if at all. During such time, the Council wishes to extend the temporary ban on the location or operation of marijuana establishments in the Town until July 31, 2014. STAFF RECOMMENDATION: Approve, approve with amendments or deny Ordinance No. 1, Series of 2014 upon second reading. ATTACHMENTS: Ordinance No. 1, Series of 2014 1/21/2014 Ordinance No 1, Series of 2014 1 ORDINANCE NO. 1 SERIES 2014 AN ORDINANCE EXTENDING THE TEMPORARY BAN ON MARIJUANA ESTABLISHMENTS IN THE TOWN, PURSUANT TO THE NEWLY ENACTED SECTION 16 OF ARTICLE XVIII OF THE COLORADO CONSTITUTION (AMENDMENT 64) WHEREAS, the Town of Vail, in the County of Eagle and State of Colorado (the "Town"), is a home rule municipal corporation duly organized and existing under the laws of the State of Colorado and the Vail Town Charter; WHEREAS, the members of the Town Council of the Town (the "Council") have been duly elected and qualified; WHEREAS, Colorado voters recently passed Amendment 64, which amended Article XVIII of the Colorado Constitution by the addition of a new section regarding the personal use and regulation of marijuana; WHEREAS, pursuant to Article XVIII, § 16(5)(f) of the Colorado Constitution, the Town may "prohibit the operation of marijuana cultivation facilities, marijuana product manufacturing facilities, marijuana testing facilities, or retail marijuana stores through the enactment of an ordinance"; WHEREAS, it is the desire of the Council that Town staff study the effects of such marijuana establishments, considering the Town's existing land use regulations and master plan, and thereafter provide information to the Council as to whether such uses should be permitted at any location in the Town; WHEREAS, previously, the Town Council had adopted a temporary ban until January 21, 2014; WHEREAS, Town staff needs additional time to gather information, to review the state statutes and regulations, and to study the impacts of marijuana establishments and the zone districts in which they should be permitted, if at all; and WHEREAS, during such time, the Council finds and determines that it is the best interest of the public health, safety and welfare for the Town to extend the temporary ban on the location or operation of marijuana establishments in the Town until July 31, 2014. NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN OF VAIL, COLORADO, THAT: Section 1. It is unlawful for any person to operate, cause to be operated, or permit to be operated in the Town a marijuana establishment, and marijuana establishments are hereby prohibited at any location in the Town. The Town shall not 1/21/2014 Ordinance No 1, Series of 2014 2 accept or process any applications for the operation of marijuana establishments in the Town. Section 2. For purposes of this ordinance, the following terms shall have the following meanings: a. "Marijuana" means all parts of the plant of the genus cannabis whether growing or not, the seeds thereof, the resin extracted from any part of the plant, and every compound, manufacture, salt, derivative, mixture, or preparation of the plant, its seeds, or its resin, including marijuana concentrate, but excluding industrial hemp, fiber produced from the stalks, oil, or cake made from the seeds of the plant, sterilized seed of the plant which is incapable of germination, or the weight of any other ingredient combined with marijuana to prepare topical or oral administrations, food, drink, or other product. b. "Marijuana establishment" means and includes a marijuana cultivation facility, a marijuana testing facility, a marijuana product manufacturing facility, a retail marijuana store and a marijuana club. c. "Marijuana cultivation facility" means a facility licensed to cultivate, prepare, and package marijuana and sell marijuana to retail marijuana stores, to marijuana product manufacturing facilities, and to other marijuana cultivation facilities, but not to consumers. d. "Marijuana testing facility" means a facility licensed to analyze and certify the safety and potency of marijuana. e. "Marijuana product manufacturing facility" means a facility licensed to purchase marijuana; manufacture, prepare and package marijuana products; and sell marijuana and marijuana products to other marijuana product manufacturing facilities and to retail marijuana stores, but not to consumers. f. "Retail marijuana store" means a facility licensed to purchase marijuana from marijuana cultivation facilities or marijuana and marijuana products from marijuana product manufacturing facilities, or to sell marijuana or marijuana products to consumers. g. "Marijuana club" means a place not used for residential purposes where individuals gather to consume or grow marijuana, regardless of whether such place calls itself private or public or charges an admission or membership fee. Section 3. This ordinance is intended to be temporary in nature, and as such, this ordinance shall be in effect until July 31, 2014 unless earlier repealed. Section 4. If any part, section, subsection, sentence, clause or phrase of this ordinance is for any reason held to be invalid, such decision shall not effect the validity of the remaining portions of this ordinance; and the Council hereby declares it would 1/21/2014 Ordinance No 1, Series of 2014 3 have passed this ordinance, and each part, section, subsection, sentence, clause or phrase thereof, regardless of the fact that any one or more parts, sections, subsections, sentences, clauses or phrases be declared invalid. Section 5. The Council hereby finds, determines and declares that this ordinance is necessary and proper for the health, safety and welfare of the Town and the inhabitants thereof. Section 6. All bylaws, orders, resolutions and ordinances, or parts thereof, inconsistent herewith are repealed to the extent only of such inconsistency. This repealer shall not be construed to revise any bylaw, order, resolution or ordinance, or part thereof, theretofore repealed. INTRODUCED, READ ON FIRST READING, APPROVED, AND ORDERED PUBLISHED ONCE IN FULL ON FIRST READING this 7th day of January, 2014 and a public hearing for second reading of this Ordinance set for the 21st day of January, 2014, in the Council Chambers of the Vail Municipal Building, Vail, Colorado. _____________________________ Andrew P. Daly, Mayor ATTEST: ____________________________ Tammy Nagel, Acting Town Clerk READ AND APPROVED ON SECOND READING AND ORDERED PUBLISHED this 21st day of January, 2014. _____________________________ Andrew P. Daly, Mayor ATTEST: ____________________________ Tammy Nagel, Acting Town Clerk 1/21/2014 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: January 21, 2014 ITEM/TOPIC: Second reading of Ordinance No. 2, Series of 2014 An Ordinance Repealing Section 1-4-1.C of the Vail Town Code and Enacting a New Section 1-4-4 of the Vail Town Code, Concerning Restitution in Municipal Court PRESENTER(S): Kendra Carberry ACTION REQUESTED OF COUNCIL: Approve, approve with amendments or deny Ordinance No. 2, Series of 2014 on second reading. BACKGROUND: Pursuant to its police powers and authority as a home rule municipality to define the jurisdiction of its municipal court under Article XX, § 6(c) of the Colorado Constitution, the Town may order restitution in conjunction with misdemeanors and petty offenses. The Town does not currently have a restitution ordinance. STAFF RECOMMENDATION: Approve, approve with amendments or deny Ordinance No. 2, Series of 2014 on second reading. ATTACHMENTS: Ordinance No. 2, Series of 2014 1/21/2014 ORDIACE O 2 SERIES OF 2014 1 ORDINANCE NO. 2 SERIES 2014 AN ORDINANCE REPEALING SECTION 1-4-1.C OF THE VAIL TOWN CODE AND ENACTING A NEW SECTION 1-4-4 OF THE VAIL TOWN CODE, CONCERNING RESTITUTION IN MUNICIPAL COURT WHEREAS, the Town of Vail, in the County of Eagle and State of Colorado (the "Town"), is a home rule municipal corporation duly organized and existing under the laws of the State of Colorado and the Vail Town Charter; WHEREAS, the members of the Town Council of the Town have been duly elected and qualified; WHEREAS, pursuant to its police powers and authority as a home rule municipality to define the jurisdiction of its municipal court under Article XX, § 6(c) of the Colorado Constitution, the Town may order restitution in conjunction with misdemeanors and petty offenses; WHEREAS, the Town Council finds and declares that crime victims endure undue suffering and hardship resulting from physical injury, emotional and psychological injury and loss of property; that persons found guilty of causing such suffering and hardship should be obligated to make full restitution to those harmed by their misconduct; that restitution is a mechanism for the rehabilitation of offenders and a deterrent to future criminality; and that an effective criminal justice system requires timely restitution to victims and their families to lessen the financial burdens inflicted upon them, to compensate them for their suffering and hardship, and to preserve the individual dignity of victims; and WHEREAS, the Town Council desires to amend the Vail Town Code to ensure that restitution is properly and timely collected for victims of municipal offenses. NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN OF VAIL, COLORADO, THAT: Section 1. Subsection 1-4-1.C of the Vail Town Code is hereby repealed in its entirety. Section 2. Chapter 4 of Title 1 of the Vail Town Code is hereby amended by the addition of the following new Section 1-4-4: 1-4-4: RESTITUTION: A. The purpose of this Section is to provide for and collect full restitution for victims of those municipal ordinance offenses that are under the jurisdiction of the Town's municipal court in the most expeditious manner. It is the intent of the Town Council that restitution be timely 1/21/2014 ORDIACE O 2 SERIES OF 2014 2 ordered, collected, and disbursed to victims, and this Section shall be liberally construed to accomplish such intent. B. For purposes of this Section, the following terms shall have the following meanings: CONVICTION: A guilty verdict, a plea of guilty or nolo contendere that is accepted by the municipal court, and a deferred judgment and sentence which has not been successfully completed, for any violation of this Code. PROXIMATELY CAUSED: A cause which in the natural and probable sequence produced the claimed injury and without which the claimed injury would not have been sustained. RESTITUTION: A pecuniary loss suffered by a victim and proximately caused by a defendant's conduct, including without limitation: all out of pocket expenses, interest, loss of use of money, anticipated future expenses, rewards paid by victims, money advanced by law enforcement agencies, extraordinary public and private investigative costs, money advanced by a governmental agency for a service animal, adjustment expenses, overtime wages for peace officers or other government employees, operating expenses for equipment such as protective clothing, costs to remove, clean up, or remediate a place used to manufacture or attempt to manufacture a controlled substance or which contains a controlled substance or which contains chemicals; costs to store, preserve, or test evidence of a controlled substance violation; and costs incurred to sell and provide for the care of and provision for an animal disposed of under any applicable animal cruelty law. "Restitution" does not include damages for physical or mental pain and suffering, loss of consortium, loss of enjoyment of life, loss of future earnings, or punitive damages. VICTIM: A person aggrieved by the conduct of an offender, including without limitation: a person against whom a violation of this Code has been perpetrated or attempted; a person harmed by an offender's conduct in the course of a scheme, conspiracy, or pattern of criminal activity; a person, including an insurer, who has suffered losses because of a contractual relationship with a victim; a victim compensation board that has paid a victim compensation claim; and if any victim is deceased or incapacitated, the victim's spouse, parent, legal guardian, natural or adopted child, child living with the victim, sibling, grandparent, significant other, or other lawful representative. "Victim" shall not include a person who is accountable for the crime or a crime arising from the same conduct, criminal episode, or plan. Any victim under the age of eighteen (18) 1/21/2014 ORDIACE O 2 SERIES OF 2014 3 is considered incapacitated, unless that person is legally emancipated or the court orders otherwise. C. Every order of conviction shall include one or more of the following: 1. An order of a specific amount of restitution to be paid by the defendant; 2. An order that the defendant is obligated to pay restitution, but that the specific amount of restitution shall be determined within ninety one (91) days following the order of conviction, unless good cause is shown for extending such time period; or 3. A specific finding that no victim suffered a pecuniary loss and therefore no order for restitution is being ordered. D. All restitution shall be paid to the Town, which shall distribute the restitution to the victim(s). E. The municipal court shall base its order for restitution on information presented by the prosecuting attorney, who shall compile such information through victim impact statements or other means to determine the amount of restitution and the identities of the victims. The municipal court may not order restitution without a hearing at which the prosecution must prove the amount of the victim's loss and its causal link to the defendant's conduct by a preponderance of the evidence, and at which the defendant may contest those matters. F. An order for restitution may be increased if additional victims or additional losses not known to the judge or the prosecuting attorney at the time the restitution order was entered are later discovered and the final amount of restitution due has not been set by the court; and decreased with the consent of the prosecuting attorney and the victim(s) to whom the restitution is owed or if the defendant has otherwise compensated the victim(s) for the pecuniary losses suffered. G. If more than one defendant owes restitution to the same victim for the same loss, the restitution order shall be a joint and several obligation of the defendants. H. Any amount paid to a victim under an order of restitution shall be set off against any amount later recovered as compensatory damages by such victim in a civil proceeding. I. The municipal court shall order restitution concerning only the portion of the victim's pecuniary loss for which the victim cannot be compensated under a policy of insurance, self-insurance, an indemnity agreement, or a risk management fund. The court, in determining the 1/21/2014 ORDIACE O 2 SERIES OF 2014 4 restitution amount, shall consider whether the defendant or the vehicle driven by the defendant at the time of the offense was covered by: a complying policy of insurance or certificate of self-insurance as required by the laws of the state of Colorado; self-insurance; or any other insurance or indemnity agreement that would indemnify the defendant for any damages sustained by the victim. The municipal court may award a victim restitution for a deductible amount under a policy of insurance. J. A victim's confidential medical and mental health records in the possession of the prosecuting attorney shall not be provided to the defendant, but may be provided to the judge for an in camera review. To obtain an in camera review of such records, a defendant must show: 1. That his or her request is not speculative; and 2. That an in camera review is warranted, because such records may disprove all or part of the prosecuting attorney's restitution request on the basis that the loss was not proximately caused by the defendant's conduct, or that such records are otherwise relevant to the allegations pending against the defendant. Section 3. If any part, section, subsection, sentence, clause or phrase of this ordinance is for any reason held to be invalid, such decision shall not effect the validity of the remaining portions of this ordinance; and the Council hereby declares it would have passed this ordinance, and each part, section, subsection, sentence, clause or phrase thereof, regardless of the fact that any one or more parts, sections, subsections, sentences, clauses or phrases be declared invalid. Section 4. The Council hereby finds, determines and declares that this ordinance is necessary and proper for the health, safety and welfare of the Town and the inhabitants thereof. Section 5. The amendment of any provision of the Town Code as provided in this ordinance shall not affect any right which has accrued, any duty imposed, any violation that occurred prior to the effective date hereof, any prosecution commenced, nor any other action or proceeding as commenced under or by virtue of the provision amended. The amendment of any provision hereby shall not revive any provision or any ordinance previously repealed or superseded unless expressly stated herein. Section 6. All bylaws, orders, resolutions and ordinances, or parts thereof, inconsistent herewith are repealed to the extent only of such inconsistency. This repealer shall not be construed to revise any bylaw, order, resolution or ordinance, or part thereof, theretofore repealed. 1/21/2014 ORDIACE O 2 SERIES OF 2014 5 INTRODUCED, READ ON FIRST READING, APPROVED, AND ORDERED PUBLISHED ONCE IN FULL ON FIRST READING this 7th day of January, 2014 and a public hearing for second reading of this Ordinance set for the 21st day of January, 2014, in the Council Chambers of the Vail Municipal Building, Vail, Colorado. _____________________________ Andrew P. Daly, Mayor ATTEST: ____________________________ Tammy Nagel, Acting Town Clerk READ AND APPROVED ON SECOND READING AND ORDERED PUBLISHED this 21st day of January, 2014. _____________________________ Andrew P. Daly, Mayor ATTEST: ____________________________ Tammy Nagel, Acting Town Clerk 1/21/2014 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: January 21, 2014 ITEM/TOPIC: Second reading of Ordinance No. 3, Series of 2014 An Ordinance Amending Section 6-3B-2 of the Vail Town Code Regarding the Jurisdictional Limit of Larceny Offenses in the Town PRESENTER(S): Kendra Carberry ACTION REQUESTED OF COUNCIL: Approve, approve with amendments or deny Ordinance No. 3, Series of 2014 on second reading. BACKGROUND: Traditionally, municipal authority for prosecution of theft crimes has been concurrent with state prosecution of class 1 misdemeanors. The state recently changed the jurisdictional limit of theft crimes from $1,000 to $2,000. STAFF RECOMMENDATION: Approve, approve with amendments or deny Ordinance No. 3, Series of 2014 on second reading. ATTACHMENTS: Ordinance No. 3 Series of 2014 1/21/2014 ORDIACE O. 3, SERIES OF 2014 1 ORDINANCE NO. 3 SERIES 2014 AN ORDINANCE AMENDING SECTION 6-3B-2 OF THE VAIL TOWN CODE REGARDING THE JURISDICTIONAL LIMIT OF LARCENY OFFENSES IN THE TOWN WHEREAS, the Town of Vail, in the County of Eagle and State of Colorado (the "Town"), is a home rule municipal corporation duly organized and existing under the laws of the State of Colorado and the Vail Town Charter; WHEREAS, the members of the Town Council of the Town have been duly elected and qualified; WHEREAS, pursuant to its police powers and authority as a home rule municipality to define the jurisdiction of its municipal court under Article XX, § 6(c) of the Colorado Constitution, the Town may prosecute misdemeanors and petty offenses; WHEREAS, traditionally, municipal authority for prosecution of theft crimes has been concurrent with state prosecution of class 1 misdemeanors; WHEREAS, the state recently changed the jurisdictional limit of theft crimes from $1,000 to $2,000; and WHEREAS, the Town Council desires to amend the Vail Town Code to raise the jurisdictional limit in the definition of larceny from $1,000 to $2,000. NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN OF VAIL, COLORADO, THAT: Section 1. Section 6-3B-2.A of the Vail Town Code is hereby amended as follows: A. Definitions: LARCENY: To take or exercise control over property of another having a value of less than two thousand dollars one thousand dollars ($2,000.00 $1,000.00) without authorization or by threat or deception; and 1. With the intention to deprive the owner permanently of the use or benefit of such property; or 2. To knowingly use, conceal or abandon such property in a manner so as to deprive the owner permanently of its use or benefit; or 1/21/2014 ORDIACE O. 3, SERIES OF 2014 2 3. To knowingly demand any consideration for which one is not legally entitled as a condition of restoring such property to the owner. Section 2. If any part, section, subsection, sentence, clause or phrase of this ordinance is for any reason held to be invalid, such decision shall not effect the validity of the remaining portions of this ordinance; and the Council hereby declares it would have passed this ordinance, and each part, section, subsection, sentence, clause or phrase thereof, regardless of the fact that any one or more parts, sections, subsections, sentences, clauses or phrases be declared invalid. Section 3. The Council hereby finds, determines and declares that this ordinance is necessary and proper for the health, safety and welfare of the Town and the inhabitants thereof. Section 4. The amendment of any provision of the Town Code as provided in this ordinance shall not affect any right which has accrued, any duty imposed, any violation that occurred prior to the effective date hereof, any prosecution commenced, nor any other action or proceeding as commenced under or by virtue of the provision amended. The amendment of any provision hereby shall not revive any provision or any ordinance previously repealed or superseded unless expressly stated herein. Section 5. All bylaws, orders, resolutions and ordinances, or parts thereof, inconsistent herewith are repealed to the extent only of such inconsistency. This repealer shall not be construed to revise any bylaw, order, resolution or ordinance, or part thereof, theretofore repealed. INTRODUCED, READ ON FIRST READING, APPROVED, AND ORDERED PUBLISHED ONCE IN FULL ON FIRST READING this 7th day of January, 2014 and a public hearing for second reading of this Ordinance set for the 21stday of January, 2014, in the Council Chambers of the Vail Municipal Building, Vail, Colorado. _____________________________ Andrew P. Daly, Mayor ATTEST: ____________________________ Tammy Nagel, Acting Town Clerk READ AND APPROVED ON SECOND READING AND ORDERED PUBLISHED this 21st day of January, 2013. _____________________________ Andrew P. Daly, Mayor ATTEST: ____________________________ Tammy Nagel, Acting Town Clerk 1/21/2014 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: January 21, 2014 ITEM/TOPIC: Adjournment (8:25 p.m.) 1/21/2014