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HomeMy WebLinkAbout2014-03-18 Agenda and Support Documentation Town Council Work SessionVAIL TOWN COUNCIL WORK SESSION AGENDA VAIL TOWN COUNCIL CHAMBERS 75 S. Frontage Road W. Vail, CO 81657 12:30 P.M., MARCH 18, 2014 NOTE: Times of items are approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. Public comments on work session item may be solicited by the Town Council. 1. ITEM/TOPIC: DRB/PEC Update (10 min. ) PRESENTER(S): Warren Campbell 2. ITEM/TOPIC: CIRSA Council Training (60 MIN. ) PRESENTER(S): Tami Tanoue, CIRSA 3. ITEM/TOPIC: Council interviews for appointments to the Art in Public Places (AIPP); Building and Fire Codes Appeals Board (B&FCAB); Design Review Board (DRB); and Planning and Environmental Commission (PEC). (105 min. ) PRESENTER(S): Pam Brandmeyer ACTION REQUESTED OF COUNCIL: Staff requests each applicant be interviewed at the work session and appoint 6 members to the AIPP; 3 members to the B&FCAB; 3 members to the DRB; and 4 members to the PEC at the evening meeting. Staff has provided possible questions to ask applicants and an attendance record for current members for Council review and use. The terms for vacancies for AIPP, DRB, and PEC are for two years, April 1, 2014 to March 31, 2016. The term for the B&FCAB is for five years, April 1, 2014 to March 31, 2019. BACKGROUND: The Town received 7 letters of interest for the open positions on AIPP; 4 letters for positions on BF&FCAB; 3 letters for the DRB; and 7 letters for the PEC as follows (incumbent members are asterisked): AIPP: Cookie Flaum*; Julie Hansen; Kathy Langenwalter*; William Pierce*; Dan Telleen*; Kara Woods; Amanda Zinn B&FCAB: Roland Kjesbo*; Steven Loftus*; Webb Martin; Kyle Webb* DRB: Andrew Forstl*; Roland Kjesbo*; Elizabeth Maio* PEC: Susan Bird*; Doug Cahill*; Dick Cleveland; James Gregg; Webb Martin; Henry Pratt*; John Rediker*. STAFF RECOMMENDATION: Staff requests the Council interview each applicant at the work session and appoint 6 members to the AIPP; 3 members to BF&CAB; 3 members to DRB; and 4 members to the PEC at the evening meeting. 4. ITEM/TOPIC: Council Work Plan (45 min. ) 3/18/2014 PRESENTER(S): Suzanne Silverthorn 5. ITEM/TOPIC: Information Update: 1) January Sales Tax; 2) February Revenue Highlights; 3) CSE March DRAFT Meeting Minutes 4) Pesticide Memorandum (5 min.) 6. ITEM/TOPIC: Matters from the Mayor, Council and Committee Reports (15 min.) 7. ITEM/TOPIC: Adjournment (4:30 p.m.) NOTE: UPCOMING MEETING START TIMES BELOW (ALL ARE APPROXIMATE DATES AND TIMES AND SUBJECT TO CHANGE) -------------------- THE NEXT REGULAR VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BEGIN AT APPROXIMATELY 12:30 P.M. (or TBD), TUESDAY, April 1, 2014 IN THE VAIL TOWN COUNCIL CHAMBERS FUTURE AGENDA ITEMS: Ongoing agenda items TBD: DRB/PEC updates - Warren - WS - 15 min.; Information Updates Attachments: WS - 15 min.; Executive Session items: 30 min.; Consent Agenda: 5 min.; Town Manager Report: 5 min. FUTURE AGENDA ITEMS: Booth Creek Park Options - ES - 4/1 - Todd Tour of Eagle Airport, presentation on Airport Master Plan, Eagle Air Alliance, Vail Resorts Role - WS - 4/1 2nd Budget Supplemental - ES - 4/1 - Kathleen Pesticides Registration Ordinance 2nd reading - ES - 4/1 VLMDAC Joint meeting - WS - 5/20 I-70 Vail Underpass Traffic Analysis Update - ES - TBD - Tom Clean Up Title 12 Ordinance - TBD NEPA and Uniformed Relocation Act - 30 min. - ES - Mike Vanderhoff - TBD Plastic bags - TBD Village Information Center - Greg - TBD Fee Schedule changes - George - TBD Neighborhood Speed Control - TBD - Greg/Dwight Housing Strategic Plan - George - TBD Beaver policy update - Kristen - WS - TBD Vail Valley Medical Center Master Plan Update - 60 min - ES - George - TBD 2015 WAC construction restrictions discussion - 30 min - WS- George - TBD Sister City discussion - TBD Discussion of future of RSES - TBD Streaming PEC & DRB - TBD 2015 Expectations/Legacy Piece - TBD 2015 Town-wide fulfillment - TBD VLMD Term limits - TBD Marijuana policy discussion - WS - Matt - TBD Community Garden permission to proceed through the process for fence installation - TBD 3/18/2014 Walking Mountains zero watse program presentation - TBD 3/18/2014 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: March 18, 2014 ITEM/TOPIC: DRB/PEC Update PRESENTER(S): Warren Campbell ATTACHMENTS: March 5, 2014 DRB Meeting Results March 10, 2014 PEC Meeting Results 3/18/2014 Page 1 DESIGN REVIEW BOARD AGENDA PUBLIC MEETING March 5, 2014 Council Chambers 75 South Frontage Road West - Vail, Colorado, 81657 MEMBERS PRESENT MEMBERS ABSENT Tom DuBois Andy Forstl Brian Gillette Rollie Kjesbo Libby Maio PROJECT ORIENTATION 1:30pm Information Update: 2015 Incentive Program SITE VISITS 1. Harman Residence – 4284 Columbine Drive 2. Northwoods Condominiums – 600 Vail Valley Drive 3. Vail Village Transportation Center – 241 East Meadow Drive 4. Elk Meadows – 1624 & 1628 Buffehr Creek Road MAIN AGENDA 3:00pm 1. Harman Residence DRB140031 / 10 minutes Joe Final review of changes to approved plans (garage, master suite, height, GRFA) 4284 Columbine Drive/Parcel D, Bighorn Subdvision Applicant: Jeremy & Julia Harman, represented by KH Webb Architects ACTION: Tabled to March 19, 2014 MOTION: Rollie Kjesbo SECOND: Brian Gillette VOTE: 5-0-0 2. Northwoods Condominiums DRB140032 / 15 minutes Joe Final review of a minor exterior alteration (new façade materials) 600 Vail Valley Drive/Tract B, Vail Village Filing 7 Applicant: Northwoods Condominium Association, represented by Zehren and Associates ACTION: Tabled to March 19, 2014 MOTION: Rollie Kjesbo SECOND: Brian Gillette VOTE: 4-0-1 (Tom DuBois recused) 3. Town of Vail DRB140033 / 15 minutes Warren Final review of new construction (parking lane) 241 East Meadow Drive/Lot B-C, Block 5D, Vail Village Filing 1 Applicant: Town of Vail, represented by Tom Kassmel ACTION: Deny MOTION: Brian Gillette SECOND: Libby Maio VOTE: 5-0-0 CONDITION(S): 4. Elk Meadows Development DRB140037 / 10 minutes Joe Conceptual review of new construction (single family residences) 1624 & 1628 Buffehr Creek Road/Lots 1 & 3, Elk Meadows Subdivision Applicant: Elk Meadows Development, represented by Suman Architects ACTION: Conceptual, No Vote 3/18/2014 Page 2 STAFF APPROVALS Cross Residence DRB140012 Warren Final review of changes to approved plans (garage doors, deck railing) 1190 Casolar Del Norte Drive Unit A/Lot 6, Casolar Vail Applicant: Est. 1983 LLC, represented by Nedbo Construction Read Residence DRB140020 Joe Final review of an addition (bedroom) 126 Forest Road East Unit/Lot 5E, Block 7, Vail Village Filing 1 Applicant: Steven Read, represented by Segerberg, Mayhew & Associates Architects The Wren DRB140028 Jonathan Final review of a minor exterior alteration (railings) 500 S. Frontage Road/Unplatted Applicant: The Wren Association, represented by Vail Manufacturing, Barry Kroschel Johnson Residence DRB140030 Jonathan Final review of an addition (garage, living area) 4238 Nugget Lane/Lot 5, Bighorn Estates Applicant: Kent & Mary Johnson, represented by Peel & Langenwalter Architects Vail Fire Station No. 3 DRB140035 Jonathan Final review of a minor exterior alteration (DAS node) 2399 North Frontage Road West/Parcel A, Vail das Schone Filing 1 Applicant: Town of Vail, represented by Crown Castle Frinje DRB140038 Jonathan Final review of a sign application (business identification) 172 Gore Creek Drive Unit 146 (Lodge at Vail)/Lot 1, Lodge Subdivision Applicant: Frinje, represented by David Stavnitski Vail Point Townhomes DRB140040 Jonathan Final review of a minor exterior alteration (landscaping) 1881 Lion’s Ridge Loop/Lot 1, Block 3, Lion’s Ridge Filing 3 Applicant: Vail Point Townhomes HOA, represented by McNeill Property Management The applications and information about the proposals are available for public inspection during regular office hours in the project planner’s office, located at the Town of Vail Community Development Department, 75 South Frontage Road. Please call 479-2138 for information. Sign language interpretation available upon request with 24 hour notification. Please call 479-2356, Telephone for the Hearing Impaired, for information. 3/18/2014 Page 1 PLANNING AND ENVIRONMENTAL COMMISSION March 10, 2014 at 1:00pm TOWN COUNCIL CHAMBERS / PUBLIC WELCOME 75 S. Frontage Road - Vail, Colorado, 81657 MEMBERS PRESENT MEMBERS ABSENT Bill Pierce Luke Cartin Henry Pratt Susan Bird Michael Kurz Pam Hopkins John Rediker 1. A request for the review of a conditional use permit, pursuant to 12-9C-3, Conditional Uses, Vail Town Code, for a public and quasi-public indoor community facilities (education center), to allow for the construction of the Betty Ford Alpine Gardens Education Center, located 530 South Frontage Road/Unplatted, and setting forth details in regard thereto. (PEC140005) Applicant: Betty Ford Alpine Gardens, represented by Jack Hunn Planner: Jonathan Spence ACTION: Table to March 24, 2014 MOTION: Michael Kurz SECOND: John Rediker VOTE: 6-0-0 2. A request for a recommendation to the Vail Town Council on a major amendment to a Special Development District No. 6, Vail Village Inn, pursuant to Section 12-9A-10, Amendment Procedures, Vail Town Code, to allow for an increase in gross residential floor area to facilitate additions to existing dwelling units, located at 100 East Meadow Units 501 and 502 (Vail Village Inn Phase 3) /Lot O, Block 5D, Vail Village Filing 1, and setting forth details in regard thereto. (PEC130046) Applicant: Deltec Bank and Trust, represented by Eggers Architect Planner: Jonathan Spence ACTION: Table to March 24, 2014 MOTION: Michael Kurz SECOND: John Rediker VOTE: 6-0-0 3. A request for the review of variances from Section 12-7D-9 Landscaping and Site Development Section 12-7D-10 Parking and Loading, Section 14-5-1, Minimum Standards and Section 14-5-2 Other Requirements, Vail Town Code, pursuant to Chapter 12-17, Variances, Vail Town Code, for relief from the minimum landscape requirement, the parking space dimensional requirement, the snow storage requirement and to allow parking in the front setback, to facilitate the construction of a freestanding building with associated parking, circulation and landscape improvements, located at 2171 North Frontage Road West (McDonald’s)/Lot 2B, Vail Das Schone Filing 3, and setting forth details in regard thereto. (PEC130018) Applicant: McDonald’s USA, LLC, represented by Robert Palmer Planner: Jonathan Spence ACTION: Table to April 14, 2014 MOTION: Michael Kurz SECOND: Susan Bird VOTE: 6-0-0 4. A request for the review of a conditional use permit, pursuant to Section 12-7D-2, Conditional Uses, Vail Town Code, to allow for a drive-up facility, located at 2171 North Frontage Road West (McDonald’s)/Lot 2B, Vail Das Schone Filing 3, and setting forth details in regard thereto. (PEC130014) 3/18/2014 Page 2 Applicant: McDonald’s USA, LLC, represented by Robert Palmer Planner: Jonathan Spence ACTION: Table to April 14, 2014 MOTION: Michael Kurz SECOND: Susan Bird VOTE: 6-0-0 5. Approval of February 24, 2014 minutes MOTION: Michael Kurz SECOND: Susan Bird VOTE: 6-0-0 6. Information Update 2015 Incentive Program 7. Adjournment MOTION: Michael Kurz SECOND: Susan Bird VOTE: 6-0-0 The applications and information about the proposals are available for public inspection during regular office hours at the Town of Vail Community Development Department, 75 South Frontage Road. The public is invited to attend the project orientation and the site visits that precede the public hearing in the Town of Vail Community Development Department. Times and order of items are approximate, subject to change, and cannot be relied upon to determine at what time the Planning and Environmental Commission will consider an item. Please call (970) 479-2138 for additional information. Sign language interpretation is available upon request with 24-hour notification. Please call (970) 479-2356, Telephone for the Hearing Impaired, for information. Community Development Department Published March 7, 2014 in the Vail Daily. 3/18/2014 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: March 18, 2014 ITEM/TOPIC: CIRSA Council Training PRESENTER(S): Tami Tanoue, CIRSA ATTACHMENTS: CIRSA PowerPoint 3/18/2014 800.228.7136  www.cirsa.org Tami A. Tanoue General Counsel/Claims Manager The Oath of Office: Ethics, Liability, and Best Practices for Elected Officials and Board and Commission Members 3/18/2014 Speaker Bio Tami A. Tanoue  In-house General Counsel/Claims Manager for CIRSA since July, 2002. Previously in private practice with the firm of Griffiths, Tanoue, Light, Harrington & Dawes, serving CIRSA as its contract General Counsel for 12 years, and serving as City or Town Attorney for several Colorado municipalities. Previously Staff Attorney for the Colorado Municipal League, representing the collective interests of Colorado municipalities. Regular speaker on local government liability topics; author of several publications on liability issues. 3/18/2014 Speaker Bio Suggestions today are based on my years as a municipal attorney and observing the ways in which governing bodies can get into or stay out of trouble from a liability standpoint Suggestions are those of the author, who takes full responsibility for them…any resemblance strictly coincidental, etc.  Here as a training resource; in the event of any conflict between my training tips and the advice of your municipal attorney, the advice of your municipal attorney prevails! 3/18/2014 Introduction A typical oath of office: “I solemnly swear or affirm that I will support the Constitution and laws of the United States of America and the State of Colorado, [this Charter,] and the ordinances and other laws of the Town, and that I will faithfully perform the duties of the office upon which I am about to enter.” 3/18/2014 Introduction The oath is a commitment you make to yourself and the that you will keep faith with: The federal and state constitutions and laws Your home rule charter The ordinances of the Town And your commitment to faithfully perform the duties of the office to which you were elected (or appointed) 3/18/2014 Introduction The oath of office is an ethical responsibility of the highest order: it is the first and most important promise you make Throughout your term, the oath can: Shine a light on best practices for elected and appointed officials Provide pathways for maximizing effectiveness and minimizing liability 3/18/2014 Introduction In this presentation, we’ll examine these issues: Respecting the allocations of responsibility in Town government Meeting practices - transparency Conduct in quasi-judicial matters Personal conduct towards one another, staff, and the community In the context of the oath, best practices, and liability reduction 3/18/2014 Allocation of Responsibilities There is a municipal version of “separation of powers” concept: Governing body: All legislative matters, significant quasi-judicial matters Judge: Judicial matters (e.g. ordinance violations) Boards and commissions: Primarily advisory, with some exceptions; some focus on quasi-judicial matters Manager: Administrative matters 3/18/2014 Honoring the Allocation Is it part of your oath of office to honor the concept of municipal “separation of powers”? Is it a “best practice? Is it a way to reduce liability? 3/18/2014 Honoring the Allocation Part of your oath? Insofar as your home rule structure sets out a specific allocation of responsibilities, yes! In home rule municipalities (there are about 100), the allocation of responsibilities is likely to be set out explicitly in your home rule charter Most charters establish a council-manager allocation of responsibilities Many charters contain explicit “no interference with administration” language that specifically restricts council involvement in administrative matters Some charters are less than clear on allocation of responsibility For CIRSA members, free home rule charter review is part of your property/casualty risk management services 3/18/2014 Honoring the Allocation Best practice? Yes! Honoring the allocation or separation of powers means that: Each functional unit can shoulder a portion of the total responsibility of running a government – you can’t possibly do everything yourselves Each functional unit has a particular area of expertise, and the selection of persons performing those functions is calculated to find “the best person for the job” “Check and balance” function 3/18/2014 Honoring the Allocation Best practice, cont’d Most importantly, honoring the allocation of powers frees the governing body to perform the functions that CANNOT be delegated: –Legislation, significant quasi-judicial matters –Minding the “big picture” issues If you’re spending your time getting into other spheres, then you may not be “minding the store” in the functions that no one else can do! Who else is in charge of the big picture, other than you? 3/18/2014 Honoring the Allocation Reduces liability? Yes! Public officials have protection from liability when they are within the “scope of employment” – term used in Colorado Governmental Immunity Act “Scope of employment” means everyone must respect the parameters of your job description So to the extent your charter or state law sets out parameters that include an allocation of responsibility, those parameters are part of your job description; honoring those parameters will help keep you within the “scope of employment” Liability coverages also hinge on your being within the scope of your authorized duties If you are going outside the parameters, you could be outside the scope of your job description…and outside the scope of your liability protections! 3/18/2014 Transparency - Meetings Transparency is a basic expectation of the citizens for meetings of the governing body Citizens take great interest in the goings-on of their community, how/when those goings- on are discussed, and opportunities to listen in on/participate in the discussion “Watchdogs” often are present to ensure transparency is maintained A lack of transparency can cause massive trust and credibility issues 3/18/2014 Honoring Transparency Is it part of your oath to abide by the letter and spirit of the Open Meetings Law? Is it a best practice? Is it a way to reduce your personal liability? 3/18/2014 Honoring Transparency Meeting transparency: Part of the oath? Yes! Open Meetings Law (OML) applies to all meetings of the governing body, boards, commissions, committees, etc. Applies to 3 or more or a quorum, whichever is less Requires discussion/action on all public business to take place only at a meeting open to the public and of which timely notice has been given Permits executive sessions only for limited and specified purposes and following specified procedures 3/18/2014 Honoring Transparency How can you break faith with the OML? Let’s count some of the ways…. You establish a “committee” of your governing body. Its meetings aren’t posted and aren’t open to the public. Three or more of you hold “meetings before the meetings” to sort things out. You have email discussions in which all of you discuss public business by hitting the “reply all” button. Other ways? 3/18/2014 Honoring Transparency Let’s count some more of the ways…. You hold executive sessions for purposes that aren’t enumerated in the OML, or your executive sessions veer “off topic” You all have iPads for viewing agenda materials. You discover that using the “chat” function to talk to each other during your meetings is fun and makes the meeting time go a lot faster There is a vacancy on the body. You decide to hold an executive session to discuss those who are seeking appointment to the position. 3/18/2014 Honoring Transparency Best practice? Yes! It’s the law, citizens expect it, and it’s the right thing to do. Playing fast and loose with transparency is a sure way to lose citizen trust If you’re home rule, you may end up with draconian meeting/executive session requirements in your charter Violations may become Exhibit A in legislation to establish more stringent OML requirements 3/18/2014 Honoring Transparency Is it a way to reduce liability? Yes! We tend to see the same firms over and over in litigation against municipalities for alleged OML violations CIRSA has “executive session defense cost coverage” for its member governing bodies…do you have such coverage? Efforts are made, through litigation, to “push the envelope” on OML interpretations that are not favorable to municipalities…don’t be the one to “make bad law”! You may suffer the embarrassment of having your executive session discussions being made public 3/18/2014 Quasi-Judicial Rules of Engagement Governing body activities can be pigeonholed into two broad areas, legislative and quasi-judicial Some boards and commissions specialize in quasi- judicial functions Planning Commission, Licensing Authority Rules of engagement differ depending upon where a particular matter is pigeonholed If quasi-judicial, certain rules of engagement are CONSTITUTIONAL requirements, and not following those rules is a CONSTITUTIONAL violation for which a remedy exists under 42 USC Section 1983 3/18/2014 Quasi-Judicial Rules of Engagement Legislation: Reflects public policy relating to matters of a permanent or general character Not normally restricted to particular individual or entity Affects the legal rights of specific individuals only in the abstract Prospective in nature Not subject to appeal under C.R.C.P. Rule 106(a)(4) Think: “State Legislator -- State Capitol”! 3/18/2014 Quasi-Judicial Rules of Engagement A quasi-judicial decision: Determines rights, duties or obligations of a specific individual or entity Based on facts developed at a hearing to resolve the particular interests in question Applies presently existing legal standards (like ordinances) to the facts Usually subject to appeal under C.R.C.P. 106(a)(4) Think: “Judge -- Courtroom”! 3/18/2014 Quasi-Judicial Rules of Engagement Allowing “anything goes” legislative rules of engagement to apply in a quasi-judicial matter is a sure way to end up with a civil rights claim, if a party is dissatisfied with the outcome In quasi-judicial matters, you must follow the procedural due process formula required by the constitution: Provide notice and a fair hearing before an unbiased, neutral set of decision-makers Connect up the applicable law to the evidence that is entered into the record of the hearing (via witnesses, documents, etc.) to arrive at the correct and legally defensible decision 3/18/2014 Quasi-Judicial Rules of Engagement A local elected or appointed body member doesn’t wear a robe, is easily recognized on the street, and is expected by citizens and others to be “accessible” at all times, but . . . A judge reviewing your quasi-judicial decision in an appeal proceeding will judge your conduct against the way he/she would behave as a judge in his own courtroom – so keep the “judge – courtroom” scenario in mind when deciding on your own conduct in quasi-judicial matters So the quasi-judicial rules of engagement call for you to “think like a judge” in your personal conduct . . . 3/18/2014 Quasi-Judicial Rules of Engagement Would a judge seek out citizens and invite or ask them to come and testify as witnesses in a pending case before him/her? Would a judge allow himself/herself to be “lobbied” on a pending matter at home or at the local supermarket? Would a judge compromise the appearance (and possibly reality) of fairness by singling out one side or another to be overly friendly with? Would a judge make a decision in a matter in which he/she had a financial interest, or in which he/she had already made his mind up? Would a judge ignore the law and/or the facts in rendering a decision, and make his/her decision on the basis of factors that he/she knows are not relevant? 3/18/2014 Quasi-Judicial Rules of Engagement Would a judge make a public statement that could come back to haunt him/her later on in terms of displaying a possible bias? If you make a speech, write a column, talk on the radio, send out a newsletter, write a letter to the editor, blog, text, tweet, Facebook, etc., etc…are you saying anything that could reflect poorly on your impartiality? Or reflect poorly on the Town? 3/18/2014 Honoring the Quasi-Judicial Rules of Engagement Is it part of your oath? Is it a best practice? Is it a way to reduce your personal liability? 3/18/2014 Honoring the Quasi-Judicial Rules of Engagement Is it part of your oath? YES! You committed to follow constitutional requirements, including procedural due process You committed to follow the applicable laws in arriving at your decisions Sometimes this makes for necessarily awkward interactions with the public, and restrictions on voters’ or the business community’s access to you Sometimes this means that “popular will” does not play an appropriate role in your decision-making 3/18/2014 Honoring the Quasi-Judicial Rules of Engagement Is it part of “best practices”? Yes! Procedural fairness in rendering quasi-judicial decisions is a basic expectation of the citizens, the business community, and a judge reviewing your decision on appeal If you follow the rules of engagement, the chances of having your decision challenged successfully on appeal go way down Following the rules of engagement is the one aspect of quasi-judicial decision-making you have full control over! You may not have control over the evidence presented, or the law you must apply, but you DO have control over the procedures you follow. 3/18/2014 Honoring the Quasi-Judicial Rules of Engagement Is it a means of reducing liability? Yes! Disregarding the rules of engagement means you are handing an dissatisfied party a constitutional/civil rights claim as well as the possibility that your decision will be overturned on appeal In a civil rights claim, potential liability is unlimited…and prevailing claimants can receive an award of attorneys’ fees as well as damages Land use litigation is costly, lengthy, and very risky, especially in the current financial climate CIRSA members have access to the Land Use Liability Hotline 3/18/2014 Personal Conduct The way you conduct yourself in relation to other members of the body, staff, and the community greatly impacts your effectiveness as an elected official The incivility and divisiveness that characterize partisan politics need not be imported into nonpartisan municipal government! 3/18/2014 Personal Conduct With respect to one another: Is someone maintaining the “outsider” perspective even after becoming the ultimate “insider”? Is someone afflicted with the Outlier Syndrome (see Spring 2012 CIRSA Coverage Line, “Governing Bodies and the Outlier Syndrome) Is someone not recognizing that an elected or appointed official’s power can be exercised only through the body as a whole? Acting as “I’ rather than “we”? Is there an “imbalance of information” on the council/board? Is there a sense of distrust among one another? Is there constantly the same split vote on every issue with the same people lining up on the same side every time? 3/18/2014 Personal Conduct With respect to staff: Is staff viewed as “the enemy”? Is there frequent second-guessing of staff, or a desire to do independent “research” on staff recommendations? Is staff frequently blindsided by issues that are raised for the first time only in the middle of a council/board meeting? Are you letting non-direct reports contact you directly with their personnel issues, or delving into such issues yourself? 3/18/2014 Personal Conduct With respect to the community: Are “public comment” periods turning into “public inquisition” periods or “public argument” periods? Is “staff bashing” or “elected official bashing” happening at council/board meetings? Are you being unduly influenced by what you believe is the prevailing community sentiment? 3/18/2014 Honoring Personal Conduct Guidelines Is it part of your oath? Is it a best practice? Is it a way to reduce your personal liability? 3/18/2014 Honoring Personal Conduct Guidelines Personal conduct guidelines: Part of your oath? What are your thoughts? For lawyers, courtesy towards one another and the judicial system are ethical requirements. Is it a stretch to say that civility and courtesy are also part of the big picture of ethics for elected officials? Acting as “I” rather than “we” : No individual member of the body (except the Mayor, who may have charter-defined responsibilities) is legally empowered to do anything on his/her own! 3/18/2014 Honoring Personal Conduct Guidelines Is it part of best practices? YES! Conduct towards one another: “Outsider” perspective no longer fits. It can skew your perspective and work against sound-decision-making “Outliers” can cause great turmoil on the body. And being an outlier means you are not going to be effective! Disagreements are to be expected. You were not elected to think with one mind. But the manner in which disagreements are expressed and explored can either be constructive…or highly destructive Balance of information: How about a pact among the members of the body, spoken or unspoken, that to the extent possible, all members will receive the same information at the same time? Trust /division issues: Wouldn’t it enhance productivity if you can overcome trust issues and divisions that seem to occur for reasons other than principled stances on issues? Retreat to discuss “soft” issues and reach a consensus about conduct guidelines? Formulation of Council/Board Rules of Conduct? 3/18/2014 Honoring Personal Conduct Guidelines Best practices, cont’d: With respect to staff: Your Manager and staff are there to be a resource to you Commit to a “no surprises” approach – advance consultation is good, “deer in the headlights” look in the middle of the meeting is bad! If you are an incoming elected or appointed official and have suspicions about staff…keep in mind that the staff was only carrying out the prior governing body’s agenda. Don’t hold that against the staff! If you feel you are not getting the right information, or not enough information, with which to make a decision…the remedy is not for you to go seek out your own information, or to do the research for the staff. The remedy is to ask for more or different information from the staff. Do not involve yourself in personnel matters below the level of your direct reports! Every organization must have some type of chain of command, and your involvement in such matters will disempower supervisors and create chaos. 3/18/2014 Honoring Personal Conduct Guidelines Best practices, cont’d: With respect to community: Public comment periods are just that. If the questions start flying, don’t try to answer them on the spot. If staff is present, respond to the question by letting the citizen know that “the staff is taking note of your question, and will look into it and get back to you.” Don’t argue with an inflammatory public comment. You’re the decider and will always have the last word! If staff-bashing starts, letting it happen is a sure way to crush morale Redirect the focus away from people and personalities, and back towards plans, projects, priorities, etc/ Are you always bound to vote the way you believe the prevailing public sentiment dictates? Municipalities are representative democracies. You were elected to use your own mind, heart, and conscience, not to count heads and vote accordingly! In quasi-judicial matters, “prevailing public sentiment” is probably not one of the applicable legal criteria! 3/18/2014 Honoring Personal Conduct Guidelines Is it a way to reduce liability? Yes! CIRSA’s observation: How a council/board interacts with one another and with staff is a great predictor of liability. A dysfunctional council or board inevitably attracts claims. A council or board that mistreats staff or citizens is modeling bad behavior organization-wide. “You know what” rolls downhill! A council or board that creates or allows chaos in the chain of command is asking for employment claims! A council or board that is over-involved in administrative matters is straying away from its best areas of immunity. 3/18/2014 Conclusion Ethical behavior is not just about instances where a financial or other conflict of interest may exist In a larger sense, ethical issues are present in all of your dealings with one another, staff, and the community The ethical choices you make in those dealings will either enhance or reduce your effectiveness, and enhance or reduce your liability You started your term with the oath of office. Keep faith with the oath throughout your term, and it will keep shining the light on the path of best practices that elevate you and keep you out of trouble! 3/18/2014 About CIRSA Colorado Intergovernmental Risk Sharing Agency Public entity self-insurance pool for property, liability, and workers’ compensation coverages Formed by in 1982 by 18 municipalities pursuant to CML study committee recommendations Not an insurance company, but an entity created by intergovernmental agreement of our members Total membership today stands at 245 member municipalities and affiliated legal entities Out of 271 incorporated municipalities in Colorado: 74% are members of our PC pool 45% are members of our WC pool 3/18/2014 About CIRSA Member-owned, member-governed organization No profit motive – sole motive is to serve our members effectively and responsibly Have returned over $30,000,000 in contributions to our membership CIRSA Board made up entirely of municipal officials Seek to be continually responsive to the liability-related needs of our membership – coverages and associated risk management services, sample publications, training, and consultation services, as well as specialty services such as home rule charter review We have the largest concentration of liability-related experience and knowledge directly applicable to Colorado municipalities 3/18/2014 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: March 18, 2014 ITEM/TOPIC: Council interviews for appointments to the Art in Public Places (AIPP); Building and Fire Codes Appeals Board (B&FCAB); Design Review Board (DRB); and Planning and Environmental Commission (PEC). PRESENTER(S): Pam Brandmeyer ACTION REQUESTED OF COUNCIL: Staff requests each applicant be interviewed at the work session and appoint 6 members to the AIPP; 3 members to the B&FCAB; 3 members to the DRB; and 4 members to the PEC at the evening meeting. Staff has provided possible questions to ask applicants and an attendance record for current members for Council review and use. The terms for vacancies for AIPP, DRB, and PEC are for two years, April 1, 2014 to March 31, 2016. The term for the B&FCAB is for five years, April 1, 2014 to March 31, 2019. BACKGROUND: The Town received 7 letters of interest for the open positions on AIPP; 4 letters for positions on BF&FCAB; 3 letters for the DRB; and 7 letters for the PEC as follows (incumbent members are asterisked): AIPP: Cookie Flaum*; Julie Hansen; Kathy Langenwalter*; William Pierce*; Dan Telleen*; Kara Woods; Amanda Zinn B&FCAB: Roland Kjesbo*; Steven Loftus*; Webb Martin; Kyle Webb* DRB: Andrew Forstl*; Roland Kjesbo*; Elizabeth Maio* PEC: Susan Bird*; Doug Cahill*; Dick Cleveland; James Gregg; Webb Martin; Henry Pratt*; John Rediker*. STAFF RECOMMENDATION: Staff requests the Council interview each applicant at the work session and appoint 6 members to the AIPP; 3 members to BF&CAB; 3 members to DRB; and 4 members to the PEC at the evening meeting. ATTACHMENTS: Letters of Interest AIPP Questions AIPP Board Attendance B&FCA Questions 2013 B&FCA Attendance 2014 B&FCA Attendance DRB Attendance PEC Attendance 3/18/2014 AIPP 3/18/2014 February 10, 2014 Town of Vail Town Council 75 South Frontage Rd. W Vail, CO 81657 Dear members, 1 am currently on the AI?? Board and my present term is ending. I would I ike to continue for another tenn, if approved. This will be my last time I will be able to reapply. The AI?? Board has brought some really amazing artist to the Valley. The Triumph Winter Festival has become very popular with locals and guest alike. The AI?? Board with Molly Eppard and with the Town Council we have make Vail a destination not only for skiing but a place for the enjoyment of the arts. Art has become an important part of the culture of Vail. The AI?? Board has several projects in the works and I would like to see them through, if approved. Thank you for your time in considering me. Yours truly, ~~\(.\~ V~~ Cookie Flaum 3/18/2014 Marm8.2014 Tammy Nagel Acting Town Oerk Town of Vail 75 S Frontage R:>ad Vail,0081657 Dear Ms. Nagel : I am applying for one of the open seats on the Art in R.Jblic Race board. My name isJ..Jlie Hansen, I have been a Vail resident since 1988 and I rurrently reside in East Vail. Below, I have outlined my background and experiences whim are pertinent to an . appointment on the AIFPboard : • I am an active member of the Vail community and a past publidy elected board member of the Vail ~creation Dstrict • I have great interest in design and art and -I have completed art dasses at the aisArt Institute in LDs Angeles, CA -I have completed painting dasses at CJv1C -I have completed a painting dass at the l:enver Museum of Art -I have encouraged my sons to indude art in their daily lives • I assisted and encouraged my sister in the operation of two art galleries in Boulder, 00 • I appredate and collect paintings and design objects • I am a reliable, well intentioned community member that can work as a team member or can work solo on an project assignment • I have been a business professional for 35 years and I am ready to embrace new creative endeavors I know the above outline is brief, so, if you have any questions, or , if you would like to sdledule an interview, please do not hesitate to contact me . ~ectfully SJbmitted, J..Jlie Hansen jhansen@sprynet.com 970/390-0878 , 970/47-7182 Cc: Molly EPpard, AlFPO:lordinator 3/18/2014 peeillangenwaiter architects, I.l.c. david m. peel, a.i.a. kathy langenwalter 2588 arosa drive p.o. box 1202 vail, co 81658 970-476-4506 970-476-4572 fax February 26, 2014 Vail Town Council Members Town of Vail 75 South Frontage Road Vail, CO 81657 Attn: Tammy Nagel Dear Council Members; I am currently a member of the Art in Public Places Board and would like to continue serving on this board for another term. The board is looking forward to many interesting and challenging projects in the future. I would appreciate the opportunity to see these through as a board member. Thank you for your consideration. Yours truly, Kathy Langenwalter 3/18/2014 Tammy Nagel From: William Pierce <bill@vailarchitects.com> Sent: Thursday, March 06, 2014 11:00 AM To: Tammy Nagel Cc: Molly Eppard Subject: application for position on Art in Public Places Board Dear Town Council Members, I would like to express my sincere interest to continue service to the Town of Vail as a member of the Art in Public Places Board. I have enjoyed the last 3 years where I served as a liaison with the Planning and Environmental Commission and most recently as a Board Member. Over this period I have learned the policies and procedures of the Board and have developed concepts that will enhance Board communication and improve the community's appreciation of our diverse collection of public art and sponsored art programs. My 42 years of experience as an Architect and Designer permit me to understand how objects will appear in a 3 dimensional environment and how they will affect the emotional response of those who view the objects. I have served on the Design Council of the Denver Art Museum for 10 years . The Design Council advises on selection of collection pieces in the field of architecture, furnishing and graphic design. In closing I hope to continue my decades for community service as a member of the Art in Public Places Board . Sincerely, William Pierce, AlA LEED GA 1 3/18/2014 March 6, 2014 To Whom It May Concern: My 2-year term on the Art in Public Places Board is coming to an end. would like to reapply for another term. My history and qualifications for serving on this board include teaching art in Grand Rapids, M I for 3 years before coming to Vail in 1970 where I have been making and designing sculptural jewelry ever since. In addition, I have been serving on the Art in Public Places board for 2 years and have used that time getting up to speed. This means that I can feel comfortable in saying that with a third year of experience, I will do an even better job. Sincerely, - Dan Telleen P.O. Box 279,122 E. Meadow Drive, Vail, Colorado 81658 (970) 476-4760 3/18/2014 Kara Woods 5037 Ute Jane Vail, Colorado 81657 March 10, 2014 To whom it may concern: My name is Kara Woods and I am a resident of the town of Vail. The purpose of writing this letter is to express my intention of a board position on the Art and Public Places board for the town of Vail. The program has particularly caught my interest, because of all the good work and public service this board is providing to the town of Vail I value both the visiting guest and long time local I believe by having a strong AIPP in Vail it will set the standard for all mountain communities and make the an even better place to live and visit. our children in the Vail community, and I believe that AIPP brings a cultural value needed. We as a family value art and appreciate art in all forms. I up in with an artist and my daughter is showing a strong potential and is nt<>r<>"t<>/'1 in art in all forms. I believe I would new to the AIPP board and I am very interested in as a member for the Town of Vail. Kara Woods 3/18/2014 Town of Vail Art in Public Places Board Vacancy To the Town of Vail Council Members: I am proud to live in a town that brings arts and culture, for locals and visitors alike, to both learn from and enjoy. From the complimentary art walks to the seasonal and permanent exhibitions, I have long admired what Art in Public Places brings to Vail. Currently, I am the vice chairman of Local Licensing Authority and truly enjoy this community service. I would like to contribute further to the Town of Vail by participating on the board for Art in Public Places. I have a strong appreciation and passion for art. My love of art began with my high school art history and studio art teacher, Patricia Rosoff. She made such a strong impact on me that I decided to dedicate my higher education to the history of art. I have a Bachelor of Arts degree from Wheaton College (Massachusetts) in Art History, and was mentored by Professor Roberta Olson, the current curator of drawings at the New York Historical Society. I also have been a member of Wheaton College Friends of Arts program since 1997, which annually brings an exhibition to the Museum of Fine Arts, Boston. My past work experience in art includes managing Tony Newlin's galleries, in both Vail and Beaver Creek, from 2005 to 2012. Tony Newlin is a talented and acclaimed outdoor wildlife photographer. For me, it was the perfect blend of bringing the beauty of nature and art together . If given the opportunity, I believe I can add valuable input to the continued commitment of bringing art to Vail. Thank you for your consideration. Best regards, Amanda Zinn 3/18/2014 B&FCA 3/18/2014 Vail Town Council My name is Rollie Kjesbo and I would like to continue serving on the Town of Vail Design Review Board for another term. I know some of you, but will list my history for the new members of the council I would also like to continue serving on the town's Building Appeals board for another term j moved here after college to teach skiing for a couple of years, I continued to teach for 32 years I have been a licensed contractor in the town since 1982 I married Jeanne Nedrelow in 1982 and have raised our 2 boys here, Tyler 27 and Jens 24 I served on the planning commission for 8 years I am completing my second term on the Design Review Board I am also on the Board of Directors for the Vail Passport Club Thank you very much for considering me for these two boards. Rolarid J Kjesbo 3/18/2014 February 28, 4 Vail Town Council Attn: Tammy Town Clerk 75 Frontage Vail, CO 81 Re: Building & Codes Appeals Board Vacancies Town It has been a UIC.::a;::,U to serve on the Town of Vail Building and Appeals Board for 5 years and I would be pleased to for another term. Attached you will find a more detailed description of my but in summary: • in the States of • in • ,........" ...'r" for Services, the commercial provider in North America • Director of & Grounds at the Vail Racquet Club for the 8 I've owner in Vail since 1990 and I'm keenly in contributing to community. Between my professional involving operations management in a wide variety of organizations for the past 30 and my background as an engineer, I bring broad decision making skills and the ability to work through complex challenges. With my diverse background in various industries and experience countries, where building codes and technical standards are contradictory incomplete, you leam to look beyond the rules and apply appropriate and balanced judgment. This type of within Building and Fire Codes Appeals Board helpful diversity to Thank you for r-r.r'C:lr"'::'rl my application and I look forward to ::=In·:t\J\u:>rll".n Sincerely, 8~ Steven 4335 Spruce Way Unit 4 Vail, CO 970-331-1861 Email: 3/18/2014 • Steven R. Loftus 4335 Spruce Way #4, Vail, 81657 Email: net Phone: 970-331-1861 QUALIFICATIONS SUMMARY & operations manager with demonstrated to lead organizations and create value. style founded on disciplined decision-making and teamwork in complex Strong focus on cost management and efficiency. Broad experience in raCIIIIIE;S and operations management, contract negotiation, project and contractor and incident management, both domestic and international. Never satisfied with the status creative solutions with a vision for continuous improvement. • & Execution • Team Selection & Coaching • Financial • Process Re-Engineering • Communication • Project Management WORK EXPERIENCE Vail Racquet Club Director of Facilities & Grounds -Vail, Colorado 2005 -Present all maintenance operations and programs for one of the resort in the valley. Property covers 18 acres with 334 townhome and condominium units and club facilities including 10 tennis courts, a 25 meter pool, spas, fitness center, and restaurant. Originally constructed in the early 1970s and 1 the Club has an aging numerous maintenance challenges. Some achievements include: • Introduced new materials and maintenance to improve functionality and aesthetics. • Streamlined the organization, improving ,o1'1'It"I,oI,..,t"\1 and raising competency. a safety program that has driven down worker's comp insurance costs by has now 8 without a lost time accident). • Completed numerous capital improvement including: o Patio & walkway snowmelt "..,Tcrr,,,, to improve safety o Major landscaping that increase landscape diversity, resilience and aesthetics o Constructed 7 large wildlife-proof mn<Hor enclosure buildings that have been used as a model for other properties o Complete pool and spa boiler and Condominium deck :::I("£:>m,<:>nT nrn"<"(,,T<l n\J/''\I\,nnn all structural members and surfaces HVAC system replacements and control enhancements Roof, heat tape & storm drain rer:;llac:errle and improvements 3/18/2014 2 Loftus resume Brand Services, Inc. Western Region Operations Vice President -Denver, Colorado 2004 -2005 Managed operations for western United States and British Columbia including 6 division and 10 branch offices with a construction workforce ranging up to 1,000 during peak activity periods (Brand is the largest scaffolding provider in North America). Led the management of major scaffolding projects ($500,000 and larger) involving large commercial and industrial projects. Accountable for the financial performance of the region of $80 million): • Completed a financial turnaround for 3 unprofitable branches, improving bottom line performance by $1.6 million. • Streamlined the .... rt1I:::lnlf7:::ltl.... n improving efficiency and positions that didn't add value. • Introduced new tools and processes to Irnr,rrnlC ,""'I'\IO,,,t ""'"'trl'\l O",l'I.....""t..",., and resource ChevronTexaco, Inc. Operations Manager -Venezuela 2001 -2003 Managed all operations and maintenance activities for the Boscan field: annual capital & operating budget of $120 & $55 million. Led multi-disciplinary organization of more than 500 employee and contractor staff (maintenance and operating personnel). Operated & maintained facifities ranging from office buildings to cafeterias and warehouses; 500 producing dehydration plants and remote gathering stations; and over 600 miles of roads and transmission lines in a field area covering some 200 square miles. • Achieved 1 safety turnaround by gaining buy-in, resulting in 14 consecutive months with no lost time incidents, compared to a long history of frequent, serious accidents. Greater mutual trust brought a marked decrease in labor problems and support of business reversing an adversarial labor-relations climate. • Initiated Assurance Process" that drove hiring practices, reliability and safety. Success effective negotiation with union representatives to implement a process. • Championed the implementation of a computer-based maintenance management system (Datastream 7i) to improve maintenance practices and reliability of facilities and equipment. • Initiated a Contractor Roundtable to share best amongst maintenance contractors and performance. • Drove business and strategies, including contract ml'l,trir'c: and management; accountable for business unit financial, operational and with these key achievements: );-Maintained continuous field operations throughout a 2-month nationwide that caused over 90% of other operators to shut down due to labor/political unrest and acute of food, gasoline and materials. as the lowest cost operator in all of Venezuela. Texaco, Inc. Production Manager-Angola 1999 -2000 Managed all operations and maintenance activities for Block 2 -Angola, Annual capital & operating budget of $50 & $90 million, Led organization of 300 employee and contractor staff (maintenance, operating and technical personnel). Operated & maintained assets including an onshore logistics base (housing, office and warehouse facilities), three manned processing platforms, 15 wellhead platforms, and export facilities for 15 fields producing a combined 75,000 barrels oil per day, Managed marine & helicopter fleet, logistiCS, materials and warehouse operations. 3/18/2014 Loftus resume Page 3 • Championed a cost reduction initiative involving a joint partner team to analyze operat ing practices, organization structure , interview key personnel and benchmark against best practices . Results exceeded expectations, yielding $3 .8 million in one-time savings and $24 .8 million in recurring savings . • Interfaced with "Block 2" Partners and government reps to develop and align strategies for budgets and investment opportunities, field management and contracts . • Provided leadership for successful Angola bus iness unit financial, operational and safety performance in spite of an ongoing civil war. • Took on management of all Angola business unit contracts to improve administration and reduce costs through more coherent contract strategies . Collateral benefits included a streamlined the contracting process and reduced manpower to administer contracts. Area Manager -North/Central Fields -luanda, Angola 1996 -1998 Led a newly formed team of 110 personnel including engineers, geoscientists, and maintenance and operations personnel with implementation of a $235 million field development program. Accountable for financial , operational and safety metrics . • Managed installation, commissioning and start-up of central processing platform and five satellite wellhead platforms and development drilling campaign for six new offshore oilfields . • Led the development of the maintenance philosophy for newly installed assets, including the use of a computer-based maintenance management system to track and guide preventative and breakdown maintenance act ivities . Manager of Assets -luanda, Angola 1995 -1996 Managed Geoscience, Reservoir Engineering , and Computer & Communications departments for "Block 2," offshore Angola. Worked with partners and government representatives to develop and align strategies for field development, investment programs and explo itation plans . • Championed reorgan izat ion of Texaco Angola into asset-based , multi-disciplinary teams that generated better performance by building ownership and enthusiasm for continuous improvement and business results . Regional Advisor -Indonesia (based in White Plains, NY) 1993 -1995 Acted as shareholder rep for Texaco 's 50%-owned affiliate company, Caltex Pacific Indonesia. Identified Indonesian opportunities, consolidated business plans and managed economic evaluations and approval process for investment projects of $50 million or more. • Managed expatriate personnel exchange between CPI and other Texaco organizations to meet CPI technical and business requirements and advance expatriate staff development. Joint Interest Operations Manager --Denver, Colorado 1989 -1993 Managed portfolio of working interest properties in California, including 20 waterflood, gas cycling , and steamflood projects. Member of team that designed organization and prepared business plan for Joint Interest Operations organizations in Denver and New Orleans . • Represented company to partners and operators; evaluated and approved development and work programs and managed property disposal (divestiture, abandonment; manage and mitigate associated environmental liabilities). 3/18/2014 Loftus resume Page 4 BACKGROUND EXPERIENCE Progressively at Getty Oil : ReseNoir, Evaluations & Planning, Production and Drilling Engineer roles - Ventura , CA (1979-1989) EDUCATION 1985 Master of Science in Petroleum Engineering University of Southern California 1979 Bachelor of Science in Mechanical Engineering HaNey Mudd College Minor in Economics 1975 High School Prescott High School (Arizona) Valedictorian PERSONAL: • Member of the Town of Vail Building & Fire Codes Appeals Board • Avid outdoorsman, enjoying skiing , volleyball , golf, swimming , hiking, biking and back country skiing • Fluent at a conversational level in Portuguese & Spanish • Married to Ana Maria Loftus -we have two daughters, Kaela & Dana 3/18/2014 J. Webb Martin 4011 Bighorn Rd #6B Vail, Colorado 81657 March 7, 2014 Attn : Mr. Martin Haeberle, Chief Building Official, Town of Vail Building and Fire Code Appeals Board, and, Mrs. Tammy Nagel, Acting Town Clerk Re: Building and Fire Codes Appeals Board Vacancy Dear Sir or Madame, I am writing to you with a strong interest in serving on the Town of Vail B&FCA board. Having worked in the construction industry for more than 15 years and as a graduate from the ColIege of Architecture and Planning at the University of Colorado, I believe my experience and my ability to work welI with a team make me a qualified candidate to serve on this board. Early in my career, I worked as a carpenter framing custom homes in the mountains outside Denver and in Summit County. My wife and I moved to East Vail after college and I worked as a maintenance engineer at the Antlers and Marriott Streamside. We left Vail in 2002 and moved to Southwest Florida where I worked as a Superintendent building and remodeling several schools, doctor's offices and a Student Center for a University. Itching to return to the mountains, in 2004 I was hired as a Superintendent by Shaw Construction and have worked on a variety of construction project types including: single family homes, multi-family homes, mixed use, commercial, government and health care projects. Ten years later, I am still employed by Shaw, now as the Director of Technical Services and am a part owner of the company. As a resident of Vail, living in East Vail, I am able to meet with the other board members when scheduled and as required. My experience reviewing assemblies, building with a large variety of building materials and problem solving with a team are just a few of my attributes. Additionally, I have a wealth of resources behind me in the form of a 50 year old Construction Management firm and numerous strong relationships in the Architecture and Engineering fields. Thank you for this opportunity and I look forward to potentially serving on the B&FCA board and being more involved in our community. Sincerely, :s.. /AlII ~,L"- Webb Martin 3/18/2014 February 3, 2014 Vail Town Council Attn: Tammy Nagel 75 S. Frontage Road Vail, Colorado 81657 Re: Re-appointment to Building & Fire Codes Appeals Board Dear Council Members, I would like to throw my hat into the ring to be considered to continue my position on the Town of Vail's Building & Fire Codes Appeals Board I have immensely enjoyed my past experiences with the Board and helping to make the Board a viable entity within the Community development department. My involvement has been extensive with the Board, including reviewing things from both a practical planning and design point of view as well as thru the eyes of someone who understands the Building Code intimately. The Board's continued growth and evolution under Martin Haeberle is exciting, and I would be honored to continue in this position. As you can see from my enclosed resume, design and architecture is what I do for a living. I am also a licensed architect in Colorado, Florida, Ohio and Massachusetts, and I have practiced with local firms, including my own for the past twenty-five years in the Town of Vail. I have also served on volunteer Boards throughout the valley, and I am currently President-Elect for the American Institute of Architects Colorado West Chapter. I would very much enjoy the opportunity to continue my involvement with the Town of Vail, and I thank you for your consideration. Sincerely, J(11vV K~e H. Webb, AlA, NCARB KH Webb Architects P.e. cc Martin Haeberle 710 W[\I llJHIHlAD CIRCLE, IUITE A Vlll rOlO 10 81611 970 . 477 . 299 0 010.477.196\( f l "'WI!' khwrU (Om "'I~ r' {rill. I " ~~ ~;rlfll i (I.' " llrs 3/18/2014 Resume K~e H, Webb AlA, NCARB Principal.-tH. Webb Architects P.t Vail, Colorado PROFESSIONAL EXPERIENCE: K.H. Webb Architects P.t Yall, Cololddo -Experiences include Black Duck Preserve in Martha's Yineyard, MA. Casteel Creek Ranch: lodge, Cabins, Ranch Center, Gate House in Colorado Sakin Ranch in BasaJ~ larl<spur Restaurant & Market in Yail Numerous Yail and Beaver Creek Homes and Renovations Registered Architect in Colofildo, florida, Uhio, /'lass. NrAR8 Certification Horter Architects, Yall, Colorado -Experiences include numerous Residential and Commercial Project! over eight years in Yail and surrounding region . Fritzlen, Pierce, Briner Ardlitects. Yall, Colorado -Experiences include Buffalo Park @ Arrowhead, Yail Yillage Inn Renovarion , Affordable Housing Project! EDUCATION: North Carolina State University, Raleigh, North Carolina The School of Design, Graduated Magna Cum laude Thesis: Cemete'! of ft. Paul at Nalional Cathedfil/' WashinfTon, 0. C. The Catholic University of America, Washington D. C The School of Architecture & Planning Honors and Awards: Name to Luxe Magazine's National "Gold List" of Designers and Architects luxe Magazine Mountain living's 2010 Home of the Year Mountain living Magazine Named one of Top 100 Mountain Architects Mountain Living Magazine Award Winner, Ameri<an Institute of Architects , Colorado Chapter. Rod(y Mt. News/Architects Choice Awards for Spraddle Creek Award Winner, Ameri<an Institute of Archirecn, Colorado Chapter: Rocky Mt. NewslArdliteru Choke Awards lor Strawberry Park NAHB Best of Ameri<an living Awards for Strawberry Park Residen<e National Custom Home of the Year over 7,500 sq . ft. Finalist/First Runner-up, Ameri<an Institute of Architects, Colorado Chapter, Colorado's Best in Residential Architecture for Spraddle Creek Eagle Yalley Homebuilders Merit Award for Strawberry Park Residence Best Sin~e Family Residence and Specialty Craftsman Awards Eagle Yalley Homebuilders Merit Award for Mossman Residence Best Sin~e Family Residence Honor Award, American Institute of Architect!, Colorado Chapter, Colorado's Best in Residential Architecture "Cobra" Award for Mountain Star Eagle Yalley Homebuilders Grand Award for Mountain Star Residence Best Sin~e Family Residence and Specialty Craftsman Awards Principal April 1999-present Project Architect November 1991­ April 1999 Designer Internships 1989, 1990, 1991 B, Arch, May 1991 B.s. Arch, May 1990 December 201l November 2010 2001-2014 February 1999 February 1999 January 1999 January 1999 July 1998 Jan 199/ December 1996 Jan 1996 110 .... Ell LlOHIHEAD CIRClE. IUIH A VAIl ,0lOI.00 816\7 9 10 .477 .299 0 970 . n7 .2965If) www . khwtiJ6 . (om , ! ~ l f I J f II! i J J; F ( , ( .. N I j r 1! r!J J E "F .I! _, IF ( _ ' J 3/18/2014 ...c ...c Q.I ~ ..&::. K~e H. Webb AlA, NCARB Principal, (Qntinued Community Service: President·Elec~ American Institute of Architects, Colorado West Chapter Ski & Snowboard Oub Yail (non.pro~t) Design of New Clubhouse at Gold Peak Colorado Capital Bank, Yail Yalley Asset Review Commi«ee Board of Y~itors, The Kiski School, Saltsburg, Pennsylvania Town of Yail Community Development Technical Advisory Panel Round Up River Ranch for Children with Special Heeds, Equestrian and Service facilities, Bond, Colorado Challenge Aspen, lausanne Marathon fundraiser, Aspen and lausanne, Switzerland Regional Health Oinic Design and Construction Assistance, Rural Guatemala Yail Spa Condominiums Homeowner's Association Board Member (currently Secretary) Town of Yail Conference Center Advisory Commi«ee Yail Yalley Chamber of Commerce: Success Awards Commi«ee lake Creek Meadows Homeowner's Association Board Member (currendy President) Yail Mountain School Capital Campaign Commi«ee Building and fire Code Appeals Board, Town of Yail Design Team Selection Committee, Town of Yail Community facilities Lionshead Master Plan Community Design Charre«e Town of Yail, Art in Public Places Board Yail Tomorrow Eagle Yalley Homebuilders Association, Member American Institute of Architects, Member National and Colorado West Chapters St Oare of Assisi Catholic School, Edwards, Co. Steering Commi«ee Singletree Community Design Review Administrator and Design Guidelines Habitat for Humanity Press: "Greenwich Style: Inspired family Homes," Design Book, Riuoli Books "Remaking History" Yail-Beaver Creek Magazine "Living in Style -Mountain Chalets" Design Book, teNeues Digital Media'" "2,500 Square feet" Yail Yillage Bachelor Pad, Mountain Living Magazine ~ "Beaver Creek Renovation, Before and After" Yail-Beaver Creek Magazine "Green is Conscientious," 4S Ranch in Aspen, Mountain Living Magazine "KH Webb Architects" 21" Century Homes, Coffee Tao/e Boolr .., "Yail Residence" Colorado Homes & lifestyles "Cubic Equation" WXE Magazine "Mountain Living's 20 I 0 Home of the Year" Mountain Living Magazine "Yail Residence" Colorado Homes & Lifestyles '" "Capturing Yail" LUXE Magazine "Home Sweet Home" Mountain Living Magazine... "KH Webb Architects" Colorado Perspectives on Design, Coffee Tab/e Book "Top 100 Mountain Architects," Mountain Living Magazine -"A Home of our Own" Colorado Homes & lifestyles "Smooth Moves" LUXE Magazine "Art Aerie" LUXE Magazine,-<:: "from the Inside Out" Yail Home Magazine ~ "Dream Homes Colorado" "A Beacon on the Yail Golf Course" Yail Yalley Magazine .... "Who are the Creators" Yail Yalley Magazine ,." "Profiles" Architecture & Design of the West "Marianne's Dream" Mountain Horizons "larkspur" Ski Magazine, US Today, Peaks Magazine, Wine Spectator Certifications: National Council of Architectural Registration Boards, #47,202 Registered Architect in Colorado #3186, Ohio inadire, Massachuse«s # I 0795, florida #96716 20 I4-present 20 II-present 2010 2009-present 2009-2010 2008-20 I 0 2006 2005-2006 2005-present 2004-2005 2004 2004-present 2003-2004 2002-present 1999 1997 1996-2004 1996-1997 I996-present 1995-present 1995-1996 1992-1995 I989-on-going March 2013 November 2012 October 2012 August 2012 Summer 2012 March-April 2012 Winter 2011 May/June 20 II Winter 2011 November/December 20 I 0 fall 2010 Summer 2010 July/August 20 I 0 Spring 20 I 0 2007-2013 March/April 2009 falllWinter 2008 Summer/fall 2008 Holiday 200712008 Winter 2007 Winter 2005-2006 Winter 2004-2005 fall 2004 Winter 2003-2004 Winter 2000-200 I february, 1996 AugU!~ 1995 1101'/[11 lIOHiHEAO IIRClf. SUI[E A VAil [OtDUDO 81651 970.477.2990 910 4)1.2905111 """./rII"e66.(om 3/18/2014 ORB 3/18/2014 Andrew Forstl 2714 Larkspur Lane Vail, CO 81657 March 8th, 2014 Town of Vail c/o Vail Town Council 75 S. Frontage Road W. Vail Co. 81657 Dear Vail Town Council, I am writing to express my sincere interest in applying for a second term on the Vail Design and Review Board. I have thoroughly enjoyed my first term on the Board and feel that I have made a difference in the community by upholding the design guide lines to the best of my ability. I believe that I have helped honor our town's character while insuring that it remains a premier destination resort. Growing up as the son of an architect, my interest in design and building began at a young age. I have worked in the real estate, construction and design community in Vail for the past ten years and feel that I have a good understanding of Vail's design standards. I am fully committed to raising my young family here in Vail and would like to keep our community as charming and vibrant as it was in the early 1980's when I first fell in love with the town. I feel that we will be facing many challenges in the years to come. We will need to strike a balance between the original reasons for our town's success while paying attention to future trends. 2015 is a big year for our town and now is the time to prepare wisely to welcome the world! I look forward to the next step and would greatly appreciate the opportunity to serve our community! Please call me if you need anything. Sincerely, Andrew Forstl 3/18/2014 ANDREW R. FORSTL 2714 Larkspur Lane, Vail CO 81657 970-376-8245 andyvail@msn.com Employment THE DA VOS GROUP BROKER/OWNER CO January 2003 -Present Founded and operated a residential real estate fmn in the Vail Valley Assisted buyers and sellers in the real estate process from conception to completion, drafting contracts and negotiating terms and conditions Achieved success at all levels from first-time home to the multi-million dollar investor Worked closely with banks/lenders to ensure clients' needs were met Worked with Town and departments and architects to advise clients on of development opportunities Developed several rental in the Vail Valley, "'"'E,V"'~""'" leases and terms for clients STRATTON FLATS SALES AND MARKETING MANAGER Gypsum, CO May 2007-August 20 I 0 Managed all sales and rr\.,~v,.hn efforts for Stratton Flats, an County affordable housing Worked with the Town of during the entitlement process Worked with to and build Met with county commissioners and director of housing on a '''~''''''J basis during the process Managed clients from contract of home CORPORATE RECRUITING FOUNDER I OWNER/ RECRUITER Morrison, CO September 1996 -2003 Recruited executive sales and candidates for national telecommunications and IT Placed candidates at all levels from Account Executive to Vice President using direct cold tactics Worked directly with Senior Sales Executives to build first national sales team for Qwest Communications Worked directly with senior management as a "hired gun" to fill specialty positions ."'E,v"......u salaries and for all candidates MFSINTELENET ACCOUNT MANAGER CO 1996 -August 1996 Outside sales to medium and businesses Provided consolidated local and long distance services Created programs for efficient communications management Established one point of contact for all of client's communication needs Focused on the legal market 3/18/2014 Education Certifications/Memberships Interests QWEST COMMUNICATIONS ACCOUNT EXECUTIVE Denver, CO February 1995 -April 1996 Focused on large business accounts Created networking systems for all telecommunications needs Provided on-site training for senior management Developed long-term sales management goals Cultivated and expanded client database Focused on the legal market Account Executive of the Year 1995 MVP for three consecutive months MCI TELECOMMUNICATIONS CORPORATION ACCOUNT EXECUTIVE Denver, CO January 1993 -January 1995 [9/93 -1/95] Outside sales to large businesses Created programs individually tailored for each client Established and maintained long-term business relationships Provided estimates, scheduling, billing, budgets Managed junior sales representatives Attended MCI-sponsored training seminars and sales programs TERRITORY SALES REPRESENTATIVE [ I /93 -8/93] Outside sales to small businesses Created programs for small businesses and operations Learned operations/management procedures of small businesses Established/updated/service/grewaccounts Monthly workshops and sales seminars Achieved 150% sales quota for 5 consecutive months [4/93 -8/93] Colorado State University, Fort Collins, CO December 1991 Bachelor of Arts, Business Economics Concentrations in Finance and Business Economics Minor in History University College at Dublin, Dublin, Ireland Fall 1988 European Finance and Economics, Irish history and culture State of Colorado Real Estate License (0 1/03) Vail Board of Realtors (01/03 to Present) Vail Design and Review Board (04112 to present) Skiing, Mountain Biking, Travel, Music and Family References available upon request 3/18/2014 Vail Town Council My name is Ro/lie Kjesbo and I would like to continue serving on the Town of Vail Design Review Board for another term. I know some of you, but will list my history for the new members of the council I would also like to continue serving on the town's Building Appeals board for another term I moved here after college to teach skiing for a couple of years, I continued to teach for 32 years I have been a licensed contractor in the town since 1982 I married Jeanne Nedrelow in 1982 and have raised our 2 boys here, Tyler 27 and Jens 24 I served on the planning commission for 8 years I am completing my second term on the Design Review Board I am also on the Board of Directors for the Vail Passport Club Thank you very much for considering me for these two boards . Roland J Kjesbo 3/18/2014 March 10,2014 Eli711beth Maio 5115 Black Bear Lane Unit One Vail, CO 81657 Dear Town Council Members, My name is Elizabeth Maio and I would like to for a third term on the Review Board. As a 14 year small business owner and community member I care about the future of our town and a difference. My speaks for itself as I have contributed to holding up our code w ithout prejudice for the last 4 years. I can assure you I will continue to give the same dedication to the ORB that I have in the past for a town I love. Please consider me as a member of the ORB for the next two years. Thank you, Elizabeth Maio 3/18/2014 PEe 3/18/2014 To: Vail Town Council, Town of Vail, CO FeblUalY 13,2014 Attn: Tammy Nagel Acting Town Clerk -, Dear Council Members, I Susan M. Bird would like to continue my position as Commissioner for The Town of Vail , Planning and Environmental Commission for another term. . I have very much enjoyed serving our community as a Commissioner on the PEe. I have been involved in some important issues and decisions during my past term. Some of which were the new TOV Offices and Medical Building, Ford Park Master Plan, Gore Creek Stream Project, Wall Street Building and numerous other very important plaillling & zoning decisions. I think over the past 2 years it has been a learning process for me to understand what all goes into the planning and development of our town . I feel now after my past experience I have a better comprehension on the process of planning & zoning and how it is an important asset to building a better future for our town. If appointed to another term as a Commissioner of PEC, I want to continue to make thoughtful and insightful decisions that make our town the wonderful place to play and live in. I have really enjoy being able to give back my time to our community as it has given me a great place to call home for the past 40 years. I would be honored to be appointed and serve another term as a Commissioner for The Planning and Environmental Commission. Sincerely, . . /I .~avn r1i1· ~\A c/ Susan M. Bird 1771 Alpine Drive Vail, CO 81657 Phone: 970-376-3233 3/18/2014 Vail Town Council Attn: Tammy Nagel 75 South Frontage Road Vail, CO 81657 Dear Town Council, I am interested in serving again on the Vail Planning and Environmental Commission. My past experience sitting on the PEC was for eight years working on projects large and small during an impressive growth period in both the Vail Village core and in loinshead. I am proud ofthe accomplishments the PEC made during this time and I feel Vail is looking at more future opportunities for growth and redevelopment that I would like to be part of. The PEC plays an important part in shaping the future of the Town of Vail while upholding the character and visions that have made it so great. Please except my submittal of interest to serve on the PEC and my commitment to fulfill an open commission seat. Sincerely DagCcti/l Doug Cahill 2855 Snowberry Drive Vail, CO 81657 970-331-3462 3/18/2014 Dick Cleveland 2586 Arosa Drive Vail, CO 81657 970-476-2585 (h) 970-471-0336 (c) S. Road Vail, Vacancy Town Council: to submit my name for consideration for one of the upcoming Environmental I have resided in the Town years. I have served on the Environmental Commission on two previous occasions, most in 2006/2007. have a dear understanding the duties and responsibilities Planning Commission and believe my previous experience on the board would make is possible for me to make a positive contribution to the Town of Vail. Thanks for your consideration. Dick Cleveland 3/18/2014 Tamm From: Sent: To: Subject: James Gregg <greggco@gmail.com> Tuesday, March 2014 12:43 PM Tammy Nagel PEe Board Ms Nagel I understand terms. town of Vail is looking for community members to serve on various boards for upcoming lam applying for a board position on PEe Board. currently live there Builders, Inc, which many homes throughout work in the more involved in community, and feel that my experience would enable me to be of potential to the town. Thanks Jim I am very 3/18/2014 1. Webb Martin 4011 Bighorn Rd #6B Vail, Colorado 81657 March 10,2014 Attn: Mrs. Tammy Nagel, Acting Town Clerk and Mr. Warren Campbell, Chief of Planning of Community Development Re: Planning and Environmental Commission Vacancy Dear Mrs. Nagel and Mr. Campbell, I am writing to you with a strong interest in serving on the Town of Vail Planning and Environmental Commission . Having worked in the construction industry for more than 15 years, nearly all as a CM/GC, and as a graduate from the College of Architecture and Planning at the University of Colorado, I believe my experience and my ability to work well with a team make me a qualified candidate to serve with this group. I am a resident of the Town of Vail, living in East Vail, and I am able to meet as required on the second and fourth Mondays of each month. Thank you for this opportunity and I look forward to potentially serving on the PEC and being more involved in our community. Sincerely, :r..MII L~__ Webb Martin LEED AP 3/18/2014 Tammy Nagel From: Henry Pratt <henry@gpslarchitects.com> Sent: Thursday, February 20, 2014 12:27 PM To: Tammy Nagel Subject: re-application to the PEe Tammy, I would like to submit my name for re-appointment to the PEe. I have served three terms (last two consecutive) so my qualifications and experience are pretty well known. Thank you, Henry Henry Pratt l ei : 970.476.11.47 953 , 0 l oge Ro od Well , Suile 230 -Va il. C 081657 www.gptlorchltects.com 1 3/18/2014 LAW OFFICE OF JOHN B. REDIKER A PROFESSIONAL CORPORATION P.O. BOX 68 V AIL, COLORADO 81658 (970) 987 -5230 jbr@redikerlaw.com March 10,2014 VIA ELECTRONIC MAIL Vail Town Council c/o Tammy Nagel 75 S . Frontage Road Vail, Colorado 81657 Dear Members of the Vail Town Council, J enclose with this letter my resume for your consideration for the open position on the Town of Vail Planning and Environmental Commission. I look forward to the opportunity to meet with you to discuss my qualifications and my interest in the position. Physical Address: 105 Edwards Village Blvd .• Suite C210 • Edwards, Colorado 81632 Telephone: (970) 987-5230. Facsimile: (970) 797-4822 3/18/2014 JOHN B. REDIKER Law Office of John B. Rediker, P.c. P.O. Box 68 Vail, Colorado (970) 987-5230 EDUCATION Washington and Lee University School of Law. Lexington, Virginia. August 1996 -May 1999. 1.D. The Environmental Law Digest, November 1996 -May 1999: Articles Editor; Articles Staff Writer. Author, Voluntary Environmental Audits and Disclosure Requirements, Environmental Law News, Virginia State Bar, Winter 1998. The University of North Carolina at Chapel Hill. Chapel Hill, North Carolina. August 1990 -June 1994. B.A. English/ History minor. Dean's List, Spring 1992, 1994. Vice-president, Beta Theta Pi Fraternity. Member -Colorado State Bar, United States Federal Court for the District of Colorado, United States Second Circuit Court of Appeals, United States Ninth Circuit Court of Appeals, United States Tenth Circuit Court of Appeals. EXPERIENCE Law Office of John B. Rediker, P.c.. Vail, Colorado. June 2010 -Present. Opened law firm in June 20 10. Represent clients in federal court and state courts throughout Colorado and the United States in a variety of civil litigation matters. Cases primarily involve real estate, construction and commercial litigation. Representative clients include homeowners associations, individual homeowners, and businesses. Owner, Moe's Original Bar-B-Que. Breckenridge, Colorado. September 2012-Present. Partner in Moe's Original Bar-B-Que location opened in Breckenridge. Engage in all aspects of restaurant, operations, management and ownership. Commissioner, Town of Vail Planning and Environmental Commission. September 201 O-Present. Currently serves as a commissioner with the Town of Vail Planning and Environmental Commission. Thomas Genshaft P.c. Aspen, Colorado. May 2007 -May 2010. Partner; Associate -Worked both as a partner and an associate in civil litigation and transactional law firm. Independent management of cases involving general commercial litigation and real estate litigation. Experience in all phases of litigation from case initiation, discovery, trial and appellate work. Managed cases pending in state and federal courts in Colorado and other jurisdictions as well as cases in arbitration. Milberg Weiss Bershad & Schulman LLP. New York, New York. June 2004 -February 2007. Attorney -Associate position in plaintiffs' class action securities law firm. Member of the trial team for In re Wall Disney Co. Derivative Lilig.; performed cross-examinations of director defendants and assisted in the preparation of cross-examinations of other defendants and experts. The senior Milberg Weiss associate assigned to In re Initial Pub Offering Sec. Litig. Experience in all phases of litigation for a variety of securities cases including brief writing before federal district and appellate courts, preparing for and conducting depositions, as well as general discovery management. 3/18/2014 ARCADIS G&M, Inc. Denver, Colorado. August 2003 -February 2004. Associate General Counsel -Associate counsel position at an engineering, environmental and architectural corporation. Experience in all aspects of handling corporation's legal affairs on a day-to-day basis . Work included negotiating contracts, managing litigation, collections , corporate governance and handling other corporate legal affairs. Temkin Wielga & Hardt LLP . Denver, Colorado . October 1999 -August 2003. Attorney -Associate position at an environmental and commercial litigation practice. Environmental litigation experience includes CERCLA, RCRA, and other hazardous waste statutes for a variety of cases involving mining sites, industrial properties , and waste disposal facilities. Experience in regulatory compliance matter s. Transactional experience includes counsel and advice regarding impacted real estate , negotiating purcha se and sale agreements lor impacted properties. and negotiating in surance coverage for impacted pl ·operties . Commercial litigation experience include s all phases of litigation in state and federal court. including feder a l appellate practice. McKenzie Rhody, LLC. Denver Colorado. August 1999 -September 1999. Attorney -Contract position -Legal research and motion drafting for construction litigation practice. Legal Aid Society. Lexington, Virginia. August 1998 -May 1999. Intern -third year practice certified. Representation in state courts of indigent persons with legal problems common to poverty population: consumer/credit, domestic relations, landlord/tenant, and public benefits . The Southern Environmental Law Center. Charlottesville, Virginia . May 1998-August 1998. Law clerk -The SELC is a non-profit, legal organization providing legal representation tor environmental and conservation organization s both in court and before regul atory agencies. Re searched and drafted memoranda and other documents concerning issues involving the Clean Air Act and NEPA. 2 3/18/2014 Art in Public Places Board Interview Questions What interested you in applying for the AIPP Board membership? What qualities and experience can you bring to the AIPP board and programs? Why is public art important to the Vail community? Are you able to provide recommendations for AIPP’s creative programing? Along with the monthly meetings, AIPP sponsors several programs throughout the year. Are you able to make the necessary time commitment attend monthly meetings, participate in programs, and help to promote AIPP within the community? 3/18/2014 Art in Public Places Board Attendance 4/2012-3/2014 Lantern Workshop: Kathy Langenwalter, Jennifer Mason, Wendy St. Charles Tree Lighting: Doe Browning, Cookie Flaum, Kathy Langenwalter, Jennifer Mason, Wendy St. Charles Triumph Opening: Doe Browning, Cookie Flaum, Kathy Langenwalter, Dana Patterson 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 A B C D E F G H Date Doe Browning Kaili Chipman Cookie Flaum Susan Frampton Kathy Langenwalter Jennifer Mason Monica Mattingly 4/2/2012 Absent Absent 5/7/2012 Absent Absent Absent 6/4/2012 Absent Absent 7/2/2012 Absent 8/6/2012 Absent Absent 9/10/2012 Absent 10/1/2012 Absent Absent 11/12/2012 Absent Absent Absent 12/3/2012 Absent Absent 1/7/2013 Absent Absent Absent 2/4/2013 Absent Absent 3/4/2013 Absent Last Meeting Absent/Last Meetin 4/1/2013 Absent 5/6/2013 Absent Absent 6/3/2013 Absent Absent Absent 7/1/2013 Absent Absent 8/12/2013 Absent Absent 9/9/2013 Absent 10/7/2013 Absent 11/4/2013 12/2/2013 Absent 1/6/2014 Absent Absent 2/3/2014 3/3/2014 3/18/2014 Art in Public Places Board Attendance 4/2012-3/2014 Lantern Workshop: Kathy Langenwalter, Jennifer Mason, Wendy St. Charles Tree Lighting: Doe Browning, Cookie Flaum, Kathy Langenwalter, Jennifer Mason, Wendy St. Charles Triumph Opening: Doe Browning, Cookie Flaum, Kathy Langenwalter, Dana Patterson 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 I J K L Bill Pierce Dan Telleen Dana Patterson Wendy St. Charles Absent Absent Absent Absent Absent Absent Absent Absent Absent New Member New Member Absent Absent Absent 3/18/2014 Building and Fire Appeals Board Interview Questions 1. The main responsibility of a board member is to hear appeals of the building official and fire marshal as to interpretation of the building and fire codes. How will your previous experience be used to make a decision on a building or fire code requirement? Example: The building official has determined that a specific foam product may not be used in a building. The product manufacturer is appealing that decision to the board. 2. One of the responsibilities of a board member is to review new editions of the building codes for possible adoption by the town. Do you have any experience in a code development process? If so, please give us an example. If not, please explain how your previous experience and education will help you participate in the code review process. 3. A mountain community such as ours requires the use of some unique construction practices. Please give us an example of a construction practice that you have used to adapt to a condition that is unique to our local environment? 3/18/2014 S:\Community Development\Building\Building and Fire Board of Appeals\2013 BOA Attendance Meeting Date BOA Board Attendance Mark Mueller Kyle Webb Kathy Langenwalter Rollie Kjsebo Steve Loftus Mark Hallenbeck (alternate) Mark Donaldaon (alternate) January 10, 2013 Cancelled Cancelled Cancelled Cancelled Cancelled Cancelled Cancelled February 14, 2013 Cancelled Cancelled Cancelled Cancelled Cancelled Cancelled Cancelled March 14, 2013 X Absent X X X X X April 11, 2013 X X X X X X X May 9, 2013 Cancelled Cancelled Cancelled Cancelled Cancelled Cancelled Cancelled June 13, 2013 Cancelled Cancelled Cancelled Cancelled Cancelled Cancelled Cancelled July 11, 2013 X Absent X X X X Absent August 8, 2013 Cancelled Cancelled Cancelled Cancelled Cancelled Cancelled Cancelled September 12, 2013 X X X Absent X Absent X October 10, 2013 X X X X X X X November 14, 2013 Cancelled Cancelled Cancelled Cancelled Cancelled Cancelled Cancelled December 12, 2013 Cancelled Cancelled Cancelled Cancelled Cancelled Cancelled Cancelled TOTAL ATTENDED 5 3 5 4 5 4 4 TOTAL ABSENT 0 2 0 1 0 1 1 3/18/2014 S:\Community Development\Building\Building and Fire Board of Appeals\2014 BOA Attendance Meeting Date BOA Board Attendance Mark Mueller Kyle Webb Kathy Langenwalter Rollie Kjsebo Steve Loftus Mark Hallenbeck (alternate) Mark Donaldaon (alternate) January 9, 2014 Cancelled Cancelled Cancelled Cancelled Cancelled Cancelled Cancelled February 13, 2014 X Absent X X X X X March 13, 2014 April 10, 2014 May 8, 2014 June 12, 2014 July 10, 2014 August 14, 2014 September 11, 2014 October 9, 2014 November 13, 2014 December 11, 2014 TOTAL ATTENDED 1 0 1 1 1 1 1 TOTAL ABSENT 0 1 0 0 0 0 0 3/18/2014 S:\Community Development\Planning\DRB\Attendance Tables\DRB Attendance Table 13 Meeting Date Attendee DRB Attendance Andy Forstl Rollie Kjesbo Tom DuBois Brian Gillette Libby Maio April 3, 2013 X X X X X April 17, 2013 X X X X X May 1, 2013 X X X Absent X May 15, 2013 X X X X X June 5, 2013 X X X X X June 19, 2013 X X Absent X Absent July 3, 2013 X X X X X July 17, 2013 X X X X X August 7, 2013 X X X X X August 21, 2013 Absent X X X X September 4, 2013 X X X X X September 18, 2013 X X X X Absent October 2, 2013 X X X X X October 16, 2013 X Absent X X X November 6, 2013 X X X X X November 20, 2013 X X X X X December 4, 2013 X X X X Absent December 18, 2013 Absent X X Absent X January 1, 2014 Cancelled Cancelled Cancelled Cancelled Cancelled January 15, 2014 X X X X X February 5, 2014 X Absent X X X February 19, 2014 X X X X X March 5, 2014 X X X X X March 19, 2014 Total Attended 20 20 21 20 19 Total Absent 2 2 1 2 3 Total Early Departure 0 0 0 0 0 3/18/2014 S:\Community Development\Planning\PEC\Attendance Tables\PEC Attendance Table 13 Meeting Date PEC Attendance Bill Pierce Henry Pratt Michael Kurz Luke Cartin Susan Bird John Rediker Pam Hopkins April 8, 2013 X X X X X X X April 22, 2013 X X X X Absent X X May 13, 2013 X X X X X Absent Absent May 27, 2013 Holiday Holiday Holiday Holiday Holiday Holiday Holiday June 10, 2013 X Absent X X X X X June 24, 2013 X X X X X X X July 8, 2013 X X X X X X Absent July 22, 2013 X X X X X Absent X August 12, 2013 X X X X Absent X X August 26, 2013 X Absent X X X X X September 9, 2013 X X X X Absent Absent X September 23, 2013 X X X Absent X X X October 14, 2013 X X X X X X X October 28, 2013 X X X X X X X November 11, 2013 X X Absent X X X Absent November 25, 2013 X Absent X X X X X December 9, 2013 X X X X X Absent Absent December 16, 2013 X X X X X X X January 13, 2014 Absent X X X X X X January 27, 2014 X X Absent X X X Absent February 10, 2014 X X X Absent X X X February 24, 2014 X X X X X Absent Absent March 10, 2014 X X X Absent X X X March 24, 2014 TOTAL ATTENDED 21 19 20 19 19 17 16 TOTAL ABSENT 1 3 2 3 3 5 6 3/18/2014 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: March 18, 2014 ITEM/TOPIC: Council Work Plan PRESENTER(S): Suzanne Silverthorn ATTACHMENTS: Council Work Plan 3/18/2014 ENH A N C E ECoNom i C vit Alit y g r o w a b a l a n c e d c o m m u n i t y eL e Vate the qua Lity of the experience the premier international mountain resort community council action plan 2014-2016 t he town of Vail continues to focus on being the premier international mountain resort community. That focus is most evident in three specific areas: enhancing economic vitality, growing a balanced community and continually elevating the quality of the e Xperience. In this report, learn more about what is happening in each of these areas to secure Vail’s premier position. PHO T O S : J A C K A F F L E C K 3/18/2014 Grow a vibrant and diverse economy that keeps us at the forefront of our resort competitors for the long-term with continued opportunities for private and public investment and philanthropy. – Long-term strategic plan to enhance competitiveness of TOV – Economic diversity strategy – Air service expansion leadership – TOV endowment fund expand upon our community infrastructure as the foundation of our town’s success with particular emphasis on an abundance of recreational, cultural and educational opportunities while building capacity for future leaders. – Balanced community composition – Practical housing policy – Red Sandstone Elementary School strategy – Residential remodel process improvements – Future leadership program Deliver on the promise, “Vail like nothing on earth,” in everything we do. – Excellent municipal services – Convenient and efficient parking and transportation – Appropriately-sized environmental programs – Effective marketing initiatives – Cutting-edge technology competitiveness – World-class recreational amenities – I-70 impact mitigation enhance economic Vitality Grow a balanceD community continually eleVate the Quality of the eX perience the premier international mountain resort community council action plan 2014-2016 2 2014 areas of focus - Vail town council our Vision : To be the Premier International Mountain Resort Community! our mission: Grow a vibrant, diverse economy and community, providing our citizens and guests with exceptional services and an abundance of recreational, cultural and educational opportunities. 3/18/2014 Grow a vibrant and diverse economy that keeps us at the forefront of our resort competitors for the long-term with continued opportunities for private and public investment and philanthropy. – Long-term strategic plan to enhance competitiveness of TOV – Economic diversity strategy – Air service expansion leadership – TOV endowment fund 3 council action plan KEy InITIATIVES & TACTICS  Develop a long-term plan to enhance our competitiveness as a resort community with Town Council adoption by October 2014. — Conduct a review of existing research, develop competitive assessment (peer resort visits, analysis of infrastructure/facilities, tax strategy, service delivery, etc.) and recommend actions. — Components of the plan should include: 1) redirecting VLMD dollars, special events funding and expanding St. Moritz Sister City activities to grow the destination and international overnight guest market; 2) identifying strategies to increase the effectiveness of other marketing initiatives, including a review of the VLMD charter and further leveraging alignment between CSE and VLMDAC; 3) recommendations from Village Character Study; and 4) establishing 2015 and 2016 budgets to align with long-term plan.  Continue an ongoing focus on maintaining economic diversity that allows our economy to flourish while protecting it from fluctuating market conditions. — Assess current economic drivers and determine key leverage points for increased diversity. — Focus includes: 1) an emphasis on the destination orthopedics market that will bring more medical meetings to Vail and other related activities; 2) facilitating completion and implementation of the Vail Valley Medical Center Master Facilities Plan; 3) continuing to market health and wellness assets; 4) strengthening ties with small businesses by engaging VEAC, VCBA and VVP to help identify additional town-related roles and/or actions for consideration; and 5) improving the regulatory environment for doing business in Vail by continuing to improve development review process, special event permit process and storefront improvement incentive program for 2015 World Championships.  Provide leadership to expand EGE air service. — Develop a strategy to provide support to expand EGE air service including continued dialogue for international terminal and funding for flight guarantees for markets of interest to Vail.  Develop and promote a TOV Endowment Fund to be launched in January 2015. — Establish organizing committee to create Town of Vail endowment fund with development of purpose statement, governance structure and investment policy. — Research investment managers and banking institutions. — Determine appropriateness of “Friends of Public Art,” “Friends of Gore Creek” and “Friends of Trails.” enhance economic Vitalityfocus area i - enhance economic Vitality Goal : Grow a vibrant and diverse economy that keeps us at the forefront of our resort competitors for the long-term with continued opportunities for private and public investment and philanthropy. 3/18/2014 expand upon our community infrastructure as the foundation of our town’s success with particular emphasis on an abundance of recreational, cultural and educational opportunities while building capacity for future leaders. – Balanced community composition – Practical housing policy – Red Sandstone Elementary School strategy – Residential remodel process improvements – Future leadership program council action plan KEy InITIATIVES & TACTICS  Define a balanced community composition. — Assess current community composition and determine key leverage points for desired shifts in composition while extending our geographic perspective to include the upper Eagle Valley (Vail to Edwards). — Conduct a gap analysis to determine if there are additional amenities to be considered that would influence families to live in Vail. — Build upon existing strategies that encourage Eagle County residents to utilize Vail (recreation programs, parking programs, special events, etc.)  Define a practical housing policy. — Review, update and adopt amendments to the 2008 Town of Vail Housing Strategic Plan. — Determine potential viability for affordable housing to be built on the Chamonix property in West Vail and build first phase pending favorable market conditions. — Continue operation and management of western half of Timber Ridge while facilitating construction of Lion’s Ridge Village Apartments on east side.  Develop a plan with the Eagle County School District for Red Sandstone Elementary School — Review long-term facility maintenance and capital improvements schedule with representatives from Eagle County School District. — Work with Eagle County School District representatives on long-term plan to retain school as viable community asset.  Improve the regulatory environment for home improvement. — Introduce series of customer service initiatives to further improve the town’s development review process to include: 1) permit software; 2) inspection service hardware; 3) document imaging for citizen access; 4) GIS database expansion; and 5) citizen access portal.  Initiate long range planning projects. — West Vail Master Plan. — Vail Land Use Plan. — Zoning regulations update.  Design a future leadership program. — Work with Vail Leadership Institute to develop a leadership program of national renown. — Reengage in Town of Vail organizational development to promote and support TOV’s ongoing success. — Create a Town of Vail transition plan to develop future leaders to continue the unique traditions, values and culture of the TOV. Grow a balanceD communityfocus area ii - Grow a balanceD community Goal : Expand upon our community infrastructure as the foundation of our community’s success with particular emphasis on an abundance of recreational, cultural and educational opportunities while building capacity for future leaders. 4 3/18/2014 Deliver on the promise, “Vail like nothing on earth,” in everything we do. – Excellent municipal services – Convenient and efficient parking and transportation – Appropriately-sized environmental programs – Effective marketing initiatives – Cutting-edge technology competitiveness – World-class recreational amenities – I-70 impact mitigation council action plan KEy InITIATIVES & TACTICS  Continue to provide excellent municipal services. — Conduct SWOT analysis to determine future service delivery strategies with early focus on 2015 budget planning. — Define expectations for service levels, re: “Vail Standards.” — Benchmark municipal service level ratings from 2014 Community Survey. — Implement service commitments for 2015 FIS Alpine World Ski Championships, Feb. 2-15. — Develop a standard operating procedure for construction management of multi-million dollar projects. — Maintain and improve a high level of readiness and response to natural and man-made threats to ensure a safe and secure community with continued focus on emergency preparedness, including wildland fire mitigation, education, prevention and effective evacuation strategies. — Determine future of new town hall.  Improve the quality/convenience of parking and transportation. — Conduct focus groups/citizen and non user survey assessments to probe quality and convenience issues. — Replace existing parking equipment in 2014. — Construct new Lionshead parking structure entry and skier drop off improvements in 2014. — Complete Frontage Road bike lane/shoulder widening and turn lane projects in spring 2014 in advance of CDOT overlay in summer 2014. — Implement phase III wayfinding (pedestrian blades, directories/maps and bus stop signs) in 2014. — Review parking policies regarding supply and demand, as well as operational policies and rates prior to 2014-15 season. — Determine future use of $4.3 million parking pledge from Vail Resorts. — Review loading and delivery strategy. — Complete planning phase by 2015 and construct Vail I-70 underpass in 2016-17. — Explore additional park ‘n ride opportunities with Eagle County. — Contribute to ECO Transit long-range planning strategies. (continued on next page) continually eleVate the Quality of the eX periencefocus area iii - continually ele Vate the Quality of the e Xperience Goal : Deliver on the promise, “VAIL Like nothing on earth,” in everything we do. 5 3/18/2014 Deliver on the promise, “Vail like nothing on earth,” in everything we do. – Excellent municipal services – Convenient and efficient parking and transportation – Appropriately-sized environmental programs – Effective marketing initiatives – Cutting-edge technology competitiveness – World-class recreational amenities – I-70 impact mitigation council action plan (continued from previsous page)  Focus on environmental programs appropriate to our size. — Implement community-wide recycling program. — Complete actions identified in Gore Creek Water Quality Improvement Plan. — Continue ongoing stream tract enhancements. — Implement phase II energy reduction program for town facilities. — Determine public policy on future use of plastic bags.  Implement cutting-edge technology to ensure competitiveness. — Complete cellular/Wi-Fi installation by fall 2014. — Update town-wide camera infrastructure platform, including new bus cameras and Vail/Lionshead Village security cameras by summer 2014. — Partner with Vail Resorts to share technology infrastructure and future strategies to enhance guest experience. — Prioritize TOV technology needs, including redesign of website, phone system upgrade, online payments, etc.  Facilitate world-class recreation amenities. — Complete 18th hole relocation at Vail Golf Club and companion driving range net project. — Remodel nordic Center/Golf Course Clubhouse. — Complete upper bench improvements at Ford Park and Amphitheater improvements (on time and on budget). — Use Ford Park Master Plan and development review process for Betty Ford Alpine Gardens Education Center to ensure facility complies with world-class standards. — Complete improvements to lower bench playground and restrooms at Ford Park. — Design and renovate Booth Creek Park. — Locate, design and create a timetable to build a permanent skatepark.  Review mitigation strategies to reduce impact of I-70. — Pursue noise wall demonstration project. — Continue sand berm project in East Vail. — Work with CDOT on maintenance and water quality issues. continually eleVate the Quality of the eX periencefocus area iii - continually ele Vate the Quality of the e Xperience Goal : Deliver on the promise, “VAIL Like nothing on earth,” in everything we do. 6 3/18/2014 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: March 18, 2014 ITEM/TOPIC: Information Update: 1) January Sales Tax; 2) February Revenue Highlights; 3) CSE March DRAFT Meeting Minutes 4) Pesticide Memorandum ATTACHMENTS: January Sales Tax February Revenue Highlights CSE DRAFT 030514 Meeting Minutes Pesticide Memorandum 3/18/2014 MEMORANDUM February 27, 2014 To: Vail Town Council Stan Zemler Pam Brandmeyer Judy Camp From: Sally Lorton Re: January Sales Tax It is estimated Vail will collect another $125,000 in January sales tax to bring January collections to $3,458,088. If so, January will be up 7.3% or $235,112 from budget and up 9.9% or $312,568 from January 2013. 3/18/2014 % Change % Change 2014 Budget from from Month 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 Budget Collections Variance 2013 Budget January 1,997,091 2,225,841 2,275,967 2,597,985 2,783,306 2,976,655 2,619,673 2,564,383 2,795,688 2,855,524 3,145,620 3,222,976 3,333,088 110,112 5.96%3.42% February 2,111,163 2,362,825 2,429,377 2,527,130 2,718,643 3,071,615 2,588,889 2,577,360 2,803,136 2,994,580 3,267,351 3,268,808 March 2,372,942 2,344,178 2,785,101 2,852,954 2,986,446 3,327,304 2,504,567 2,685,004 3,143,418 3,185,859 3,650,157 3,507,367 April 871,468 992,157 915,554 1,280,324 1,330,740 1,098,918 1,235,941 1,156,934 1,191,690 1,183,087 1,069,962 1,349,750 May 428,919 411,595 458,770 449,283 545,874 622,103 516,150 421,925 473,292 487,739 563,532 592,750 June 742,755 732,113 834,913 805,362 953,017 918,061 717,233 873,765 895,951 963,143 1,022,388 1,035,676 July 1,075,532 1,128,514 1,166,183 1,255,243 1,265,781 1,397,842 1,121,860 1,228,767 1,481,329 1,573,499 1,654,867 1,587,573 August 1,029,446 994,445 993,985 1,055,614 1,162,746 1,349,795 1,068,391 1,147,352 1,310,471 1,380,710 1,507,048 1,457,381 September 679,208 757,033 795,807 832,549 908,318 834,569 753,754 761,425 889,945 978,037 990,164 998,559 October 508,092 532,537 566,173 614,396 688,519 662,767 581,033 594,362 623,420 644,577 755,133 742,822 November 591,269 623,646 713,117 799,582 747,877 719,109 651,873 701,075 788,430 825,873 947,627 878,666 December 2,171,098 2,362,095 2,549,032 2,771,258 2,821,871 2,652,628 2,553,974 2,963,763 3,184,645 2,973,826 3,415,171 3,357,673 Total 14,578,983 15,466,979 16,483,979 17,841,680 18,913,138 19,631,366 16,913,338 17,676,115 19,581,415 20,046,454 21,989,020 22,000,000 3,333,088 Town of Vail Sales Tax Worksheet 2/27/2014 3/18/2014 - 1 - TOWN OF VAIL REVENUE HIGHLIGHTS March 1, 2014 Sales Tax Upon receipt of all sales tax returns, January collections are estimated to be $3,333,088 up 6.0% from last year and up 3.4% compared to budget. Inflation as measured by the consumer price index was up 1.6% for January. Real Estate Transfer Tax (RETT) RETT collections through January total $687,530 up 16.0% from this time last year. Of current collections, 23.4% is from major redevelopment projects including Manor Vail, Four Seasons, Ritz Carlton Residences, Solaris, and Lions Square Lodge North. Collections not related to major redevelopment projects currently total $526,530 down 2.7% from prior year. Parking Revenue Season to date: Pass sales from November through February 28 total $681,984, up 11.0% from prior winter season. Daily sales from the parking structures as of February 28 total approximately $1.7 million, up 12.5% from the prior winter season. 3/18/2014 CSE Minutes March 5, 2014 Page 1 of 5 MINUTES: COMMISSION ON SPECIAL EVENTS MEETING Vail Town Council Chambers Wednesday, March 5, 2014 @ 8:30 a.m. CSE Members Present: Jeff Andrews Bobby Bank Amy Cassidy Barry Davis Mark Gordon Rayla Kundolf Nicole Whitaker Town of Vail Staff Present: Kelli McDonald, Economic Development Manager Sybill Navas, CSE Coordinator Others Present: Laura Waniuk, CSE/VLMD Event Liaison Margaret Rogers, Vail Town Council Matt Mire, Vail Town Attorney Laura Lodge, Big Beers, Belgians and Barleywines Festival Helene Mattison, Grand Traverse Adventures and Beth Pappas, Vail Recreation District: Keen Vail Kids Adventure Race Davy Ratchford, Vail Resorts Marketing Cati Miller, Solaris Ariel Rosemberg, Vail Summer Blue Grass Series Missy Johnson, Highline Sandra Perrig, Vail Valley Partnership Meeting Materials may be viewed at: http://www.vailgov.com/WebLink8/Browse.aspx?startid=34151&row=1&dbid=0 CSE Chair, Barry Davis, called the meeting to order at 8:30 a.m. Continuing Discussion w/Davy Ratchford re: Review event survey data and evaluate which events best deliver destination visitation. Ratchford is looking forward to CSE and VLMDAC working together more closely. The groups need to reach an understanding on how to market strategically for future events. Ratchford suggests taking a look more closely at the events that drive destination visitation. The next action item is that the VLDMAC will take a look at the statistics and provide feedback on what and how much to fund. Ratchford mentioned that there can be multiple 3/18/2014 CSE Minutes March 5, 2014 Page 2 of 5 strategies. Driving overnight traffic for a specific event is different than marketing for an upsell event – such as the Farmer’s Market. Consider what the CSE and VLMDAC want to market ahead of time versus marketing on site in town. Andrews said that there is a need to break down the events into more categories, events that don’t necessarily drive overnight guests but they could drive retail and restaurant revenue. Ratchford closed with saying that we need to work on a unified upsell strategy. We should analyze how we communicate events to the public. Andrews said that he thought that additional criteria or categories should be added to the scoring mechanism for allocating destination marketing funding for events. Administrative Items Motion to approve the Minutes of the CSE Meeting of February 5, 2014, as presented. M/S/P: Kundolf/Gordon/Unanimous – The motion passed 7-0. Reminder: Town of Vail Community Meeting Tuesday, March 11 @ 5:00 p.m. at the Donovan Pavilion Review Financial Status and acceptances of funding allocations Navas provides an update on where we are with payment and two events are not going to be funded: Vail Global Energy Forum, New Years Eve. Event Liaison Update: Laura Waniuk Please see presentation, covered the next 3 events, Vail Film Festival, Taste of Vail and Pink Vail marketing. CIRSA (Colorado Intergovernmental Risk Sharing Agency) Education and training for new board members: Matt Mire, Vail Town Attorney Mire explains why the training is required. If there are any legal questions, he is in the office Tuesday and Thursdays. The CSE is more of a judicial commission. http://www.cirsa.org/coverageline/blog-discussion.aspx?blog_id=1227 1. Honoring the Allocation of Responsibilities: Recognize that your role has changed once you’ve joined the board. Your responsibility is in the best interest of the TOV and CSE. 2. Honoring Transparency in Meetings: Avoid conduct that is outside the scope of your office responsibilities. Avoid inadvertent meetings; private emails are not acceptable, nor are ex parte contacts. Communicating outside of the public forum is not acceptable, including emails or texts. Every discussion needs to be on record. 3. Honoring the Quasi-Judicial Rules of Engagement: Before the board acts, look into the charter, to make sure they are within their authority. The responsibility here is to allocate funds in a public forum. . 4. Honoring Standards of Personal Conduct: Run a good meeting. The idea is to make people feel they are treated fairly even if they don’t get what they want. 3/18/2014 CSE Minutes March 5, 2014 Page 3 of 5 Update on Vail Summer Bluegrass Series: Ariel Rosemberg, Vail Summer Bluegrass Series Rosemberg provided update on where the event planning stands. He presented the line-up for the series. It’s a well-rounded lineup, appeal for both younger and older audiences. He spoke about the initial partners and sponsors. Eco Products is going to provide a plastic cup that people can take home and re-use. The goal is to work with a different craft brewery per week. Rosemberg is working with Sera Schools; they place adults and students in music programs. The event will also focus on the sustainability initiative using the “Zero Hero” program. They will launch sales of tickets for preferred seating on April 1. If the event is successful, the CSE needs to make sure that it is considered to be funded for 2015. Gordon mentioned that the line up is great, and there may be an opportunity to extend the series. Keen Vail Kids Adventure Race: Beth Pappas, VRD and Helene Mattison, Grand Traverse Adventures. Update on outcome of negotiations between VRD and Grand Traverse. The name has changed to Kids Adventure Games, because there will be a lot of other activities going on in addition to the race. In 2014 Grand Traverse are going to hold Kids Adventure Games events at 7 other resorts, each in a different state. This year the Keen Vail Kids Adventure Race will be held in Vail, and put on by the Vail Recreation District. It will be incorporated in the Kids Adventure Games Series in 2015 and will remain the only venue in Colorado. Pappas mentioned that they are planning to make Vail the “National/World Championship” location for 2015 and on. There will not be a national championship this summer. CSE funding will stay strictly in Vail. They have mapped out the event planning for the next five years and Vail is a marketing focus. The Vail event is 5 days in length this year from August 6-10. This is a great example of an upsell opportunity. Mattison said that they are trying to get guests to stay the weekend before. Vail America Days Budget Planning: CSE members reviewed the revised budget for Vail America Days as provided by Highline at the last CSE meeting. Navas reminded the CSE that Highline had requested $120,000 to produce the event in 2014; however the CSE allocated only $70,000 based on the following considerations: • In 2013, the event had been expanded to a full three day celebration featuring kids’ zones and a beer garden with live music in Solaris, in addition to the parade and fireworks. • Solaris has stepped up to provide the entertainment within the plaza in 2014 at their own expense. • The CSE directed that the event funding should cover only the parade, marketing and fireworks. In 2013 funding was $40,000, plus a credit of $31,500 for fireworks- a total of $71,500. Highline responded to the 2014 offer by stating that they had lost money on the event in 2013 and that since the bombing incident at the Boston Marathon the insurance costs associated with the parade were significantly greater than they had anticipated. They provided a revised budget reflecting a reduced fireworks budget to accommodate the dramatic increase in insurance rates. 3/18/2014 CSE Minutes March 5, 2014 Page 4 of 5 Davis recommended reallocating the $7,500 funding that had been returned to the CSE’s budget as a result of Highline’s decision to cancel the 2014 Vail NYE event at Dobson to the Vail America Days fireworks. The additional funding would bring the total budget for fireworks for Vail America Days to $21,500, which would be adequate for a show approximately 11 minutes in length using the traditional high-flying fireworks. Navas noted that the budget for the close proximity fireworks used in 2013 had been $35,000, and that the feedback had been generally disappointing. Traditionally the fireworks shows have fun 15-16 minutes in length. The CSE agreed unanimously that the funding for fireworks, even with the additional $7,500, was minimal and hoped that the community would find it adequate. Motion to approve the reallocation of $7,500 from Vail NYE to Vail America Days for the purpose of augmenting the fireworks component, for a total allocation of $77,500. M/S/P: Bank/Gordon/Unanimous- The motion passed 7-0. Following a brief discussion, CSE members agreed by consensus that since the funding had been specifically directed by council to support Life Long Learning category events, they would not consider reallocation opportunity for the TIER IV funds restored to that budget as a result of the Council’s decision to withdraw their support of the $7,500 funding for the Vail Global Energy Forum on account of regional marketing conflicts. For 2015 funding, the next step is to draft a memo from the CSE, including a complete history of CSE funding and a strategic recommendation for allocation of budget. Andrews and Whitaker will create the initial draft of the memo. Event Recap: Big Beers Belgians, and Barleywines Festival, Laura Lodge Lodge spoke about the event’s success. She said that the roundabout banners were an added benefit. They increased attendance despite the poor weather. Lodge mentioned that she worked with Jason from Intercept Insights and added in questions to the survey. As the event grows, it’s key to keep it personal and intimate. Perhaps add some additional events with the brewers themselves, seminars. Guests could extend their stay. The areas for improvement are parking and bathrooms. Gordon mentioned that the attendees were very active on twitter and the social media marketing was organic. Motion to approve the recap and final funding disbursement for Big Beers, Belgians and Barleywines Festival. M/S/P: Cassidy/Andrews/Unanimous. The motion passed 7-0. Lionshead Merchant Assoc. Funding for the Colorado Grand Enhancements: Cati Miller Miller spoke about the Lionshead Merchants Association; she does not want the association to lose the funding just because she is no longer heading up the program. Navas said that the agreement hasn’t gone out to the Lionshead merchants yet because there was a question about how the contract should be drafted. Event Attendance Survey Results: Review results as provided by RRC and discussion from Council Meeting on Tuesday, March 4 and provide comments. Discussion: 3/18/2014 CSE Minutes March 5, 2014 Page 5 of 5 Rogers gave an overview on how the RRC presentation was received by the Town Council. There are some discrepancies in the results that can vary, for example, depending on what percentage of a total event budget CSE funds. However, if the CSE funds the event 100%, then there is ROI that makes a little more sense. RRC is going to put together methodology for event producers to use for their attendance. McDonald said that it’s important to get that data and methodology and also help the event producers to collect this info. RRC stats support the intuition of the CSE and what the VLMDAC have been doing already. Davis mentioned that CSE was the biggest proponent of the review of attendance. Andrews brought up the “guidelines for post-event recaps” document. Navas said that we need to look at the recap presentations more closely and not release final funding until the information is 100% complete. McDonald reiterated that accountability is key; the taxpayer needs to know how their dollars are being spent and the ROI. The survey costs have been expensive; Lodge mentioned that for the Big Beers event, it cost $2000, which was 20% of the funding they received. The CSE needs to think about the survey implementation, perhaps negotiating for a complete quote for all events with a survey company. McDonald said that perhaps this could be part of the 2015 budget. CSE Members requested to please add additional time to the agenda to continue the discussion at the next meeting. New Business and Community Input None Motion to adjourn @ 11:52 a.m. M/S/P: Kundolf/Cassidy/Unanimous- The motion passed 7-0 Next CSE Meeting: Wednesday, April 2, 2014 @ 8:30 a.m. Vail Town Council Chambers 3/18/2014 To: Vail Town Council From: Departments of Community Development and Public Works Date: March 18, 2013 Subject: Update on Pesticide Applicator Registration INFORMATION UPDATE On February 4, 2014, town staff presented the merits of requiring registration of commercial insecticide applicators similar to current ordinances requiring registration of general contractors and private snowplow operators. Town Council reached consensus that this is an action that should be implemented. Since that time, the town attorney has determined that Colorado law limits the ability of municipal government to enact ordinances regulating pesticide applicators. Because an ordinance requiring registration is not likely, staff recommends that a targeted education approach towards landscape contractors, applicators and homeowners could be a suitable substitute. Educational information will include:  water quality issues in Gore Creek  pesticide alternatives implemented by the town  reminders of state laws regarding pesticide applications o the need for an applicator’s license o vehicle identification requirements o “The Label is the Law” Work will begin immediately to ensure that the information is distributed prior to the upcoming spring “spraying” season. 3/18/2014 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: March 18, 2014 ITEM/TOPIC: Matters from the Mayor, Council and Committee Reports 3/18/2014 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: March 18, 2014 ITEM/TOPIC: Adjournment (4:30 p.m.) NOTE: UPCOMING MEETING START TIMES BELOW (ALL ARE APPROXIMATE DATES AND TIMES AND SUBJECT TO CHANGE) -------------------- THE NEXT REGULAR VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BEGIN AT APPROXIMATELY 12:30 P.M. (or TBD), TUESDAY, April 1, 2014 IN THE VAIL TOWN COUNCIL CHAMBERS FUTURE AGENDA ITEMS: Ongoing agenda items TBD: DRB/PEC updates - Warren - WS - 15 min.; Information Updates Attachments: WS - 15 min.; Executive Session items: 30 min.; Consent Agenda: 5 min.; Town Manager Report: 5 min. FUTURE AGENDA ITEMS: Booth Creek Park Options - ES - 4/1 - Todd Tour of Eagle Airport, presentation on Airport Master Plan, Eagle Air Alliance, Vail Resorts Role - WS - 4/1 2nd Budget Supplemental - ES - 4/1 - Kathleen Pesticides Registration Ordinance 2nd reading - ES - 4/1 VLMDAC Joint meeting - WS - 5/20 I-70 Vail Underpass Traffic Analysis Update - ES - TBD - Tom Clean Up Title 12 Ordinance - TBD NEPA and Uniformed Relocation Act - 30 min. - ES - Mike Vanderhoff - TBD Plastic bags - TBD Village Information Center - Greg - TBD Fee Schedule changes - George - TBD Neighborhood Speed Control - TBD - Greg/Dwight Housing Strategic Plan - George - TBD Beaver policy update - Kristen - WS - TBD Vail Valley Medical Center Master Plan Update - 60 min - ES - George - TBD 2015 WAC construction restrictions discussion - 30 min - WS- George - TBD Sister City discussion - TBD Discussion of future of RSES - TBD Streaming PEC & DRB - TBD 2015 Expectations/Legacy Piece - TBD 2015 Town-wide fulfillment - TBD VLMD Term limits - TBD Marijuana policy discussion - WS - Matt - TBD Community Garden permission to proceed through the process for fence installation - TBD Walking Mountains zero watse program presentation - TBD 3/18/2014