HomeMy WebLinkAbout2014-03-18 Agenda and Support Documentation Town Council Work SessionVAIL TOWN COUNCIL
WORK SESSION AGENDA
VAIL TOWN COUNCIL CHAMBERS
75 S. Frontage Road W.
Vail, CO 81657
12:30 P.M., MARCH 18, 2014
NOTE: Times of items are approximate, subject to change, and cannot be relied
upon to determine at what time Council will consider an item.
Public comments on work session item may be solicited by the Town
Council.
1.
ITEM/TOPIC: DRB/PEC Update (10 min. )
PRESENTER(S): Warren Campbell
2.
ITEM/TOPIC: CIRSA Council Training (60 MIN. )
PRESENTER(S): Tami Tanoue, CIRSA
3.
ITEM/TOPIC: Council interviews for appointments to the Art in Public
Places (AIPP); Building and Fire Codes Appeals Board (B&FCAB); Design
Review Board (DRB); and Planning and Environmental Commission (PEC).
(105 min. )
PRESENTER(S): Pam Brandmeyer
ACTION REQUESTED OF COUNCIL: Staff requests each applicant be
interviewed at the work session and appoint 6 members to the AIPP; 3 members to
the B&FCAB; 3 members to the DRB; and 4 members to the PEC at the evening
meeting. Staff has provided possible questions to ask applicants and an
attendance record for current members for Council review and use. The terms for
vacancies for AIPP, DRB, and PEC are for two years, April 1, 2014 to March 31,
2016. The term for the B&FCAB is for five years, April 1, 2014 to March 31, 2019.
BACKGROUND: The Town received 7 letters of interest for the open positions on
AIPP; 4 letters for positions on BF&FCAB; 3 letters for the DRB; and 7 letters for
the PEC as follows (incumbent members are asterisked):
AIPP: Cookie Flaum*; Julie Hansen; Kathy Langenwalter*; William Pierce*; Dan
Telleen*; Kara Woods; Amanda Zinn
B&FCAB: Roland Kjesbo*; Steven Loftus*; Webb Martin; Kyle Webb*
DRB: Andrew Forstl*; Roland Kjesbo*; Elizabeth Maio*
PEC: Susan Bird*; Doug Cahill*; Dick Cleveland; James Gregg; Webb Martin;
Henry Pratt*; John Rediker*.
STAFF RECOMMENDATION: Staff requests the Council interview each applicant
at the work session and appoint 6 members to the AIPP; 3 members to
BF&CAB; 3 members to DRB; and 4 members to the PEC at the evening meeting.
4.
ITEM/TOPIC: Council Work Plan (45 min. ) 3/18/2014
PRESENTER(S): Suzanne Silverthorn
5.
ITEM/TOPIC: Information Update:
1) January Sales Tax;
2) February Revenue Highlights;
3) CSE March DRAFT Meeting Minutes
4) Pesticide Memorandum (5 min.)
6.
ITEM/TOPIC: Matters from the Mayor, Council and Committee Reports (15
min.)
7.
ITEM/TOPIC: Adjournment (4:30 p.m.)
NOTE: UPCOMING MEETING START TIMES BELOW (ALL ARE
APPROXIMATE DATES AND TIMES AND SUBJECT TO CHANGE)
--------------------
THE NEXT REGULAR VAIL TOWN COUNCIL REGULAR WORK
SESSION WILL BEGIN AT APPROXIMATELY 12:30 P.M. (or TBD),
TUESDAY, April 1, 2014 IN THE VAIL TOWN COUNCIL CHAMBERS
FUTURE AGENDA ITEMS:
Ongoing agenda items TBD: DRB/PEC updates - Warren - WS - 15 min.;
Information Updates Attachments: WS - 15 min.; Executive Session items:
30 min.; Consent Agenda: 5 min.; Town Manager Report: 5 min.
FUTURE AGENDA ITEMS:
Booth Creek Park Options - ES - 4/1 - Todd
Tour of Eagle Airport, presentation on Airport Master Plan, Eagle Air
Alliance, Vail Resorts Role - WS - 4/1
2nd Budget Supplemental - ES - 4/1 - Kathleen
Pesticides Registration Ordinance 2nd reading - ES - 4/1
VLMDAC Joint meeting - WS - 5/20
I-70 Vail Underpass Traffic Analysis Update - ES - TBD - Tom
Clean Up Title 12 Ordinance - TBD
NEPA and Uniformed Relocation Act - 30 min. - ES - Mike Vanderhoff -
TBD
Plastic bags - TBD
Village Information Center - Greg - TBD
Fee Schedule changes - George - TBD
Neighborhood Speed Control - TBD - Greg/Dwight
Housing Strategic Plan - George - TBD
Beaver policy update - Kristen - WS - TBD
Vail Valley Medical Center Master Plan Update - 60 min - ES - George -
TBD
2015 WAC construction restrictions discussion - 30 min - WS- George -
TBD
Sister City discussion - TBD
Discussion of future of RSES - TBD
Streaming PEC & DRB - TBD
2015 Expectations/Legacy Piece - TBD
2015 Town-wide fulfillment - TBD
VLMD Term limits - TBD
Marijuana policy discussion - WS - Matt - TBD
Community Garden permission to proceed through the process for fence
installation - TBD 3/18/2014
Walking Mountains zero watse program presentation - TBD
3/18/2014
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: March 18, 2014
ITEM/TOPIC: DRB/PEC Update
PRESENTER(S): Warren Campbell
ATTACHMENTS:
March 5, 2014 DRB Meeting Results
March 10, 2014 PEC Meeting Results
3/18/2014
Page 1
DESIGN REVIEW BOARD AGENDA
PUBLIC MEETING
March 5, 2014
Council Chambers
75 South Frontage Road West - Vail, Colorado, 81657
MEMBERS PRESENT MEMBERS ABSENT
Tom DuBois
Andy Forstl
Brian Gillette
Rollie Kjesbo
Libby Maio
PROJECT ORIENTATION 1:30pm
Information Update: 2015 Incentive Program
SITE VISITS
1. Harman Residence – 4284 Columbine Drive
2. Northwoods Condominiums – 600 Vail Valley Drive
3. Vail Village Transportation Center – 241 East Meadow Drive
4. Elk Meadows – 1624 & 1628 Buffehr Creek Road
MAIN AGENDA 3:00pm
1. Harman Residence DRB140031 / 10 minutes Joe
Final review of changes to approved plans (garage, master suite, height, GRFA)
4284 Columbine Drive/Parcel D, Bighorn Subdvision
Applicant: Jeremy & Julia Harman, represented by KH Webb Architects
ACTION: Tabled to March 19, 2014
MOTION: Rollie Kjesbo SECOND: Brian Gillette VOTE: 5-0-0
2. Northwoods Condominiums DRB140032 / 15 minutes Joe
Final review of a minor exterior alteration (new façade materials)
600 Vail Valley Drive/Tract B, Vail Village Filing 7
Applicant: Northwoods Condominium Association, represented by Zehren and Associates
ACTION: Tabled to March 19, 2014
MOTION: Rollie Kjesbo SECOND: Brian Gillette VOTE: 4-0-1 (Tom DuBois recused)
3. Town of Vail DRB140033 / 15 minutes Warren
Final review of new construction (parking lane)
241 East Meadow Drive/Lot B-C, Block 5D, Vail Village Filing 1
Applicant: Town of Vail, represented by Tom Kassmel
ACTION: Deny
MOTION: Brian Gillette SECOND: Libby Maio VOTE: 5-0-0
CONDITION(S):
4. Elk Meadows Development DRB140037 / 10 minutes Joe
Conceptual review of new construction (single family residences)
1624 & 1628 Buffehr Creek Road/Lots 1 & 3, Elk Meadows Subdivision
Applicant: Elk Meadows Development, represented by Suman Architects
ACTION: Conceptual, No Vote
3/18/2014
Page 2
STAFF APPROVALS
Cross Residence DRB140012 Warren
Final review of changes to approved plans (garage doors, deck railing)
1190 Casolar Del Norte Drive Unit A/Lot 6, Casolar Vail
Applicant: Est. 1983 LLC, represented by Nedbo Construction
Read Residence DRB140020 Joe
Final review of an addition (bedroom)
126 Forest Road East Unit/Lot 5E, Block 7, Vail Village Filing 1
Applicant: Steven Read, represented by Segerberg, Mayhew & Associates Architects
The Wren DRB140028 Jonathan
Final review of a minor exterior alteration (railings)
500 S. Frontage Road/Unplatted
Applicant: The Wren Association, represented by Vail Manufacturing, Barry Kroschel
Johnson Residence DRB140030 Jonathan
Final review of an addition (garage, living area)
4238 Nugget Lane/Lot 5, Bighorn Estates
Applicant: Kent & Mary Johnson, represented by Peel & Langenwalter Architects
Vail Fire Station No. 3 DRB140035 Jonathan
Final review of a minor exterior alteration (DAS node)
2399 North Frontage Road West/Parcel A, Vail das Schone Filing 1
Applicant: Town of Vail, represented by Crown Castle
Frinje DRB140038 Jonathan
Final review of a sign application (business identification)
172 Gore Creek Drive Unit 146 (Lodge at Vail)/Lot 1, Lodge Subdivision
Applicant: Frinje, represented by David Stavnitski
Vail Point Townhomes DRB140040 Jonathan
Final review of a minor exterior alteration (landscaping)
1881 Lion’s Ridge Loop/Lot 1, Block 3, Lion’s Ridge Filing 3
Applicant: Vail Point Townhomes HOA, represented by McNeill Property Management
The applications and information about the proposals are available for public inspection during regular office
hours in the project planner’s office, located at the Town of Vail Community Development Department, 75
South Frontage Road. Please call 479-2138 for information.
Sign language interpretation available upon request with 24 hour notification. Please call 479-2356,
Telephone for the Hearing Impaired, for information.
3/18/2014
Page 1
PLANNING AND ENVIRONMENTAL COMMISSION
March 10, 2014 at 1:00pm
TOWN COUNCIL CHAMBERS / PUBLIC WELCOME
75 S. Frontage Road - Vail, Colorado, 81657
MEMBERS PRESENT MEMBERS ABSENT
Bill Pierce Luke Cartin
Henry Pratt
Susan Bird
Michael Kurz
Pam Hopkins
John Rediker
1. A request for the review of a conditional use permit, pursuant to 12-9C-3, Conditional Uses, Vail
Town Code, for a public and quasi-public indoor community facilities (education center), to allow
for the construction of the Betty Ford Alpine Gardens Education Center, located 530 South
Frontage Road/Unplatted, and setting forth details in regard thereto. (PEC140005)
Applicant: Betty Ford Alpine Gardens, represented by Jack Hunn
Planner: Jonathan Spence
ACTION: Table to March 24, 2014
MOTION: Michael Kurz SECOND: John Rediker VOTE: 6-0-0
2. A request for a recommendation to the Vail Town Council on a major amendment to a Special
Development District No. 6, Vail Village Inn, pursuant to Section 12-9A-10, Amendment
Procedures, Vail Town Code, to allow for an increase in gross residential floor area to facilitate
additions to existing dwelling units, located at 100 East Meadow Units 501 and 502 (Vail Village
Inn Phase 3) /Lot O, Block 5D, Vail Village Filing 1, and setting forth details in regard thereto.
(PEC130046)
Applicant: Deltec Bank and Trust, represented by Eggers Architect
Planner: Jonathan Spence
ACTION: Table to March 24, 2014
MOTION: Michael Kurz SECOND: John Rediker VOTE: 6-0-0
3. A request for the review of variances from Section 12-7D-9 Landscaping and Site Development
Section 12-7D-10 Parking and Loading, Section 14-5-1, Minimum Standards and Section 14-5-2
Other Requirements, Vail Town Code, pursuant to Chapter 12-17, Variances, Vail Town Code,
for relief from the minimum landscape requirement, the parking space dimensional requirement,
the snow storage requirement and to allow parking in the front setback, to facilitate the
construction of a freestanding building with associated parking, circulation and landscape
improvements, located at 2171 North Frontage Road West (McDonald’s)/Lot 2B, Vail Das
Schone Filing 3, and setting forth details in regard thereto. (PEC130018)
Applicant: McDonald’s USA, LLC, represented by Robert Palmer
Planner: Jonathan Spence
ACTION: Table to April 14, 2014
MOTION: Michael Kurz SECOND: Susan Bird VOTE: 6-0-0
4. A request for the review of a conditional use permit, pursuant to Section 12-7D-2, Conditional
Uses, Vail Town Code, to allow for a drive-up facility, located at 2171 North Frontage Road West
(McDonald’s)/Lot 2B, Vail Das Schone Filing 3, and setting forth details in regard thereto.
(PEC130014)
3/18/2014
Page 2
Applicant: McDonald’s USA, LLC, represented by Robert Palmer
Planner: Jonathan Spence
ACTION: Table to April 14, 2014
MOTION: Michael Kurz SECOND: Susan Bird VOTE: 6-0-0
5. Approval of February 24, 2014 minutes
MOTION: Michael Kurz SECOND: Susan Bird VOTE: 6-0-0
6. Information Update
2015 Incentive Program
7. Adjournment
MOTION: Michael Kurz SECOND: Susan Bird VOTE: 6-0-0
The applications and information about the proposals are available for public inspection during
regular office hours at the Town of Vail Community Development Department, 75 South Frontage
Road. The public is invited to attend the project orientation and the site visits that precede the public
hearing in the Town of Vail Community Development Department. Times and order of items are
approximate, subject to change, and cannot be relied upon to determine at what time the Planning
and Environmental Commission will consider an item. Please call (970) 479-2138 for additional
information. Sign language interpretation is available upon request with 24-hour notification. Please
call (970) 479-2356, Telephone for the Hearing Impaired, for information.
Community Development Department
Published March 7, 2014 in the Vail Daily.
3/18/2014
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: March 18, 2014
ITEM/TOPIC: CIRSA Council Training
PRESENTER(S): Tami Tanoue, CIRSA
ATTACHMENTS:
CIRSA PowerPoint
3/18/2014
800.228.7136 www.cirsa.org
Tami A. Tanoue
General Counsel/Claims Manager
The Oath of Office:
Ethics, Liability, and
Best Practices
for Elected Officials
and Board and Commission
Members
3/18/2014
Speaker Bio
Tami A. Tanoue
In-house General Counsel/Claims Manager for
CIRSA since July, 2002.
Previously in private practice with the firm of Griffiths,
Tanoue, Light, Harrington & Dawes, serving CIRSA
as its contract General Counsel for 12 years, and
serving as City or Town Attorney for several Colorado
municipalities.
Previously Staff Attorney for the Colorado Municipal
League, representing the collective interests of
Colorado municipalities.
Regular speaker on local government liability topics;
author of several publications on liability issues.
3/18/2014
Speaker Bio
Suggestions today are based on my years as a
municipal attorney and observing the ways in which
governing bodies can get into or stay out of trouble
from a liability standpoint
Suggestions are those of the author, who takes full
responsibility for them…any resemblance strictly
coincidental, etc.
Here as a training resource; in the event of any
conflict between my training tips and the advice of
your municipal attorney, the advice of your municipal
attorney prevails!
3/18/2014
Introduction
A typical oath of office:
“I solemnly swear or affirm that I will
support the Constitution and laws of the
United States of America and the State
of Colorado, [this Charter,] and the
ordinances and other laws of the Town,
and that I will faithfully perform the
duties of the office upon which I am
about to enter.”
3/18/2014
Introduction
The oath is a commitment you make to
yourself and the that you will keep faith
with:
The federal and state constitutions and
laws
Your home rule charter
The ordinances of the Town
And your commitment to faithfully
perform the duties of the office to which
you were elected (or appointed) 3/18/2014
Introduction
The oath of office is an ethical responsibility
of the highest order: it is the first and most
important promise you make
Throughout your term, the oath can:
Shine a light on best practices for elected
and appointed officials
Provide pathways for maximizing
effectiveness and minimizing liability
3/18/2014
Introduction
In this presentation, we’ll examine these
issues:
Respecting the allocations of responsibility
in Town government
Meeting practices - transparency
Conduct in quasi-judicial matters
Personal conduct towards one another,
staff, and the community
In the context of the oath, best practices, and
liability reduction
3/18/2014
Allocation of Responsibilities
There is a municipal version of “separation of
powers” concept:
Governing body: All legislative matters, significant
quasi-judicial matters
Judge: Judicial matters (e.g. ordinance violations)
Boards and commissions: Primarily advisory, with
some exceptions; some focus on quasi-judicial
matters
Manager: Administrative matters
3/18/2014
Honoring the Allocation
Is it part of your oath of office to honor the
concept of municipal “separation of powers”?
Is it a “best practice?
Is it a way to reduce liability?
3/18/2014
Honoring the Allocation
Part of your oath? Insofar as your home rule structure sets out a
specific allocation of responsibilities, yes!
In home rule municipalities (there are about 100), the
allocation of responsibilities is likely to be set out explicitly in
your home rule charter
Most charters establish a council-manager allocation of
responsibilities
Many charters contain explicit “no interference with
administration” language that specifically restricts council
involvement in administrative matters
Some charters are less than clear on allocation of
responsibility
For CIRSA members, free home rule charter review is
part of your property/casualty risk management services
3/18/2014
Honoring the Allocation
Best practice? Yes!
Honoring the allocation or separation of powers
means that:
Each functional unit can shoulder a portion of
the total responsibility of running a government
– you can’t possibly do everything yourselves
Each functional unit has a particular area of
expertise, and the selection of persons
performing those functions is calculated to find
“the best person for the job”
“Check and balance” function
3/18/2014
Honoring the Allocation
Best practice, cont’d
Most importantly, honoring the allocation of
powers frees the governing body to perform the
functions that CANNOT be delegated:
–Legislation, significant quasi-judicial matters
–Minding the “big picture” issues
If you’re spending your time getting into other
spheres, then you may not be “minding the
store” in the functions that no one else can do!
Who else is in charge of the big picture, other
than you?
3/18/2014
Honoring the Allocation
Reduces liability? Yes!
Public officials have protection from liability when they are
within the “scope of employment” – term used in Colorado
Governmental Immunity Act
“Scope of employment” means everyone must respect the
parameters of your job description
So to the extent your charter or state law sets out
parameters that include an allocation of responsibility, those
parameters are part of your job description; honoring those
parameters will help keep you within the “scope of
employment”
Liability coverages also hinge on your being within the scope
of your authorized duties
If you are going outside the parameters, you could be
outside the scope of your job description…and outside the
scope of your liability protections! 3/18/2014
Transparency - Meetings
Transparency is a basic expectation of the
citizens for meetings of the governing body
Citizens take great interest in the goings-on
of their community, how/when those goings-
on are discussed, and opportunities to listen
in on/participate in the discussion
“Watchdogs” often are present to ensure
transparency is maintained
A lack of transparency can cause massive
trust and credibility issues
3/18/2014
Honoring Transparency
Is it part of your oath to abide by the
letter and spirit of the Open Meetings
Law?
Is it a best practice?
Is it a way to reduce your personal
liability?
3/18/2014
Honoring Transparency
Meeting transparency: Part of the oath? Yes!
Open Meetings Law (OML) applies to all meetings
of the governing body, boards, commissions,
committees, etc.
Applies to 3 or more or a quorum, whichever is
less
Requires discussion/action on all public business
to take place only at a meeting open to the public
and of which timely notice has been given
Permits executive sessions only for limited and
specified purposes and following specified
procedures
3/18/2014
Honoring Transparency
How can you break faith with the OML? Let’s count
some of the ways….
You establish a “committee” of your governing
body. Its meetings aren’t posted and aren’t open
to the public.
Three or more of you hold “meetings before the
meetings” to sort things out.
You have email discussions in which all of you
discuss public business by hitting the “reply all”
button.
Other ways?
3/18/2014
Honoring Transparency
Let’s count some more of the ways….
You hold executive sessions for purposes that
aren’t enumerated in the OML, or your executive
sessions veer “off topic”
You all have iPads for viewing agenda materials.
You discover that using the “chat” function to talk
to each other during your meetings is fun and
makes the meeting time go a lot faster
There is a vacancy on the body. You decide to
hold an executive session to discuss those who
are seeking appointment to the position.
3/18/2014
Honoring Transparency
Best practice? Yes! It’s the law, citizens
expect it, and it’s the right thing to do.
Playing fast and loose with transparency is
a sure way to lose citizen trust
If you’re home rule, you may end up with
draconian meeting/executive session
requirements in your charter
Violations may become Exhibit A in
legislation to establish more stringent OML
requirements
3/18/2014
Honoring Transparency
Is it a way to reduce liability? Yes!
We tend to see the same firms over and over in
litigation against municipalities for alleged OML
violations
CIRSA has “executive session defense cost coverage”
for its member governing bodies…do you have such
coverage?
Efforts are made, through litigation, to “push the
envelope” on OML interpretations that are not
favorable to municipalities…don’t be the one to
“make bad law”!
You may suffer the embarrassment of having your
executive session discussions being made public 3/18/2014
Quasi-Judicial Rules of
Engagement
Governing body activities can be pigeonholed into
two broad areas, legislative and quasi-judicial
Some boards and commissions specialize in quasi-
judicial functions
Planning Commission, Licensing Authority
Rules of engagement differ depending upon where a
particular matter is pigeonholed
If quasi-judicial, certain rules of engagement are
CONSTITUTIONAL requirements, and not
following those rules is a CONSTITUTIONAL
violation for which a remedy exists under 42 USC
Section 1983
3/18/2014
Quasi-Judicial Rules of
Engagement
Legislation:
Reflects public policy relating to matters of a permanent or general character
Not normally restricted to particular individual or entity
Affects the legal rights of specific individuals only in the abstract
Prospective in nature
Not subject to appeal under C.R.C.P. Rule 106(a)(4)
Think: “State Legislator -- State Capitol”!
3/18/2014
Quasi-Judicial Rules of
Engagement
A quasi-judicial decision:
Determines rights, duties or obligations of a
specific individual or entity
Based on facts developed at a hearing to resolve
the particular interests in question
Applies presently existing legal standards (like
ordinances) to the facts
Usually subject to appeal under C.R.C.P.
106(a)(4)
Think: “Judge -- Courtroom”!
3/18/2014
Quasi-Judicial Rules of
Engagement
Allowing “anything goes” legislative rules of
engagement to apply in a quasi-judicial matter is a
sure way to end up with a civil rights claim, if a party
is dissatisfied with the outcome
In quasi-judicial matters, you must follow the
procedural due process formula required by the
constitution:
Provide notice and a fair hearing before an
unbiased, neutral set of decision-makers
Connect up the applicable law to the evidence that
is entered into the record of the hearing (via
witnesses, documents, etc.) to arrive at the correct
and legally defensible decision 3/18/2014
Quasi-Judicial
Rules of Engagement
A local elected or appointed body member doesn’t wear a
robe, is easily recognized on the street, and is expected by
citizens and others to be “accessible” at all times, but . . .
A judge reviewing your quasi-judicial decision in an appeal
proceeding will judge your conduct against the way he/she
would behave as a judge in his own courtroom – so keep
the “judge – courtroom” scenario in mind when deciding on
your own conduct in quasi-judicial matters
So the quasi-judicial rules of engagement call for you to
“think like a judge” in your personal conduct . . .
3/18/2014
Quasi-Judicial
Rules of Engagement
Would a judge seek out citizens and invite or ask them to come and testify as witnesses in a pending case before him/her?
Would a judge allow himself/herself to be “lobbied” on a pending matter at home or at the local supermarket?
Would a judge compromise the appearance (and possibly reality) of fairness by singling out one side or another to be overly friendly with?
Would a judge make a decision in a matter in which he/she had a financial interest, or in which he/she had already made his mind up?
Would a judge ignore the law and/or the facts in rendering a decision, and make his/her decision on the basis of factors that he/she knows are not relevant?
3/18/2014
Quasi-Judicial
Rules of Engagement
Would a judge make a public statement that could come back to haunt him/her later on in terms of displaying a possible bias?
If you make a speech, write a column, talk on the radio, send out a newsletter, write a letter to the editor, blog, text, tweet, Facebook, etc., etc…are you saying anything that could reflect poorly on your impartiality?
Or reflect poorly on the Town?
3/18/2014
Honoring the Quasi-Judicial
Rules of Engagement
Is it part of your oath?
Is it a best practice?
Is it a way to reduce your personal
liability?
3/18/2014
Honoring the Quasi-Judicial
Rules of Engagement
Is it part of your oath? YES!
You committed to follow constitutional
requirements, including procedural due process
You committed to follow the applicable laws in
arriving at your decisions
Sometimes this makes for necessarily awkward
interactions with the public, and restrictions on
voters’ or the business community’s access to you
Sometimes this means that “popular will” does not
play an appropriate role in your decision-making
3/18/2014
Honoring the Quasi-Judicial
Rules of Engagement
Is it part of “best practices”? Yes!
Procedural fairness in rendering quasi-judicial decisions is a
basic expectation of the citizens, the business community,
and a judge reviewing your decision on appeal
If you follow the rules of engagement, the chances of having
your decision challenged successfully on appeal go way
down
Following the rules of engagement is the one aspect of
quasi-judicial decision-making you have full control over!
You may not have control over the evidence presented,
or the law you must apply, but you DO have control over
the procedures you follow.
3/18/2014
Honoring the Quasi-Judicial
Rules of Engagement
Is it a means of reducing liability? Yes!
Disregarding the rules of engagement means you are
handing an dissatisfied party a constitutional/civil rights claim
as well as the possibility that your decision will be overturned
on appeal
In a civil rights claim, potential liability is unlimited…and
prevailing claimants can receive an award of attorneys’ fees
as well as damages
Land use litigation is costly, lengthy, and very risky,
especially in the current financial climate
CIRSA members have access to the Land Use Liability
Hotline
3/18/2014
Personal Conduct
The way you conduct yourself in relation
to other members of the body, staff, and
the community greatly impacts your
effectiveness as an elected official
The incivility and divisiveness that
characterize partisan politics need not
be imported into nonpartisan municipal
government!
3/18/2014
Personal Conduct
With respect to one another:
Is someone maintaining the “outsider” perspective even after
becoming the ultimate “insider”?
Is someone afflicted with the Outlier Syndrome (see Spring
2012 CIRSA Coverage Line, “Governing Bodies and the
Outlier Syndrome)
Is someone not recognizing that an elected or appointed
official’s power can be exercised only through the body as
a whole? Acting as “I’ rather than “we”?
Is there an “imbalance of information” on the council/board?
Is there a sense of distrust among one another? Is there
constantly the same split vote on every issue with the same
people lining up on the same side every time?
3/18/2014
Personal Conduct
With respect to staff:
Is staff viewed as “the enemy”?
Is there frequent second-guessing of staff,
or a desire to do independent “research”
on staff recommendations?
Is staff frequently blindsided by issues that
are raised for the first time only in the
middle of a council/board meeting?
Are you letting non-direct reports contact
you directly with their personnel issues, or
delving into such issues yourself? 3/18/2014
Personal Conduct
With respect to the community:
Are “public comment” periods turning into
“public inquisition” periods or “public
argument” periods?
Is “staff bashing” or “elected official
bashing” happening at council/board
meetings?
Are you being unduly influenced by what
you believe is the prevailing community
sentiment?
3/18/2014
Honoring Personal Conduct
Guidelines
Is it part of your oath?
Is it a best practice?
Is it a way to reduce your personal
liability?
3/18/2014
Honoring Personal Conduct
Guidelines
Personal conduct guidelines: Part of your oath? What are your
thoughts?
For lawyers, courtesy towards one another and the judicial
system are ethical requirements.
Is it a stretch to say that civility and courtesy are also part
of the big picture of ethics for elected officials?
Acting as “I” rather than “we” : No individual member of the
body (except the Mayor, who may have charter-defined
responsibilities) is legally empowered to do anything on
his/her own!
3/18/2014
Honoring Personal Conduct
Guidelines
Is it part of best practices? YES!
Conduct towards one another:
“Outsider” perspective no longer fits. It can skew your perspective and
work against sound-decision-making
“Outliers” can cause great turmoil on the body. And being an outlier
means you are not going to be effective!
Disagreements are to be expected. You were not elected to think with one
mind. But the manner in which disagreements are expressed and explored
can either be constructive…or highly destructive
Balance of information: How about a pact among the members of the body,
spoken or unspoken, that to the extent possible, all members will receive
the same information at the same time?
Trust /division issues: Wouldn’t it enhance productivity if you can overcome
trust issues and divisions that seem to occur for reasons other than
principled stances on issues?
Retreat to discuss “soft” issues and reach a consensus about conduct
guidelines?
Formulation of Council/Board Rules of Conduct?
3/18/2014
Honoring Personal Conduct
Guidelines
Best practices, cont’d: With respect to staff:
Your Manager and staff are there to be a resource to you
Commit to a “no surprises” approach – advance consultation is
good, “deer in the headlights” look in the middle of the meeting
is bad!
If you are an incoming elected or appointed official and have
suspicions about staff…keep in mind that the staff was only
carrying out the prior governing body’s agenda. Don’t hold that
against the staff!
If you feel you are not getting the right information, or not enough
information, with which to make a decision…the remedy is not for
you to go seek out your own information, or to do the research for
the staff. The remedy is to ask for more or different information from
the staff.
Do not involve yourself in personnel matters below the level of your
direct reports! Every organization must have some type of chain of
command, and your involvement in such matters will disempower
supervisors and create chaos.
3/18/2014
Honoring Personal Conduct
Guidelines
Best practices, cont’d: With respect to community:
Public comment periods are just that. If the questions start flying, don’t try to
answer them on the spot. If staff is present, respond to the question by
letting the citizen know that “the staff is taking note of your question, and will
look into it and get back to you.”
Don’t argue with an inflammatory public comment. You’re the decider and
will always have the last word!
If staff-bashing starts, letting it happen is a sure way to crush morale
Redirect the focus away from people and personalities, and back
towards plans, projects, priorities, etc/
Are you always bound to vote the way you believe the prevailing public
sentiment dictates?
Municipalities are representative democracies. You were elected to use
your own mind, heart, and conscience, not to count heads and vote
accordingly!
In quasi-judicial matters, “prevailing public sentiment” is probably not
one of the applicable legal criteria!
3/18/2014
Honoring Personal Conduct
Guidelines
Is it a way to reduce liability? Yes!
CIRSA’s observation: How a council/board interacts with one
another and with staff is a great predictor of liability. A
dysfunctional council or board inevitably attracts claims.
A council or board that mistreats staff or citizens is modeling
bad behavior organization-wide. “You know what” rolls
downhill!
A council or board that creates or allows chaos in the chain
of command is asking for employment claims!
A council or board that is over-involved in administrative
matters is straying away from its best areas of immunity.
3/18/2014
Conclusion
Ethical behavior is not just about instances where a
financial or other conflict of interest may exist
In a larger sense, ethical issues are present in all of
your dealings with one another, staff, and the
community
The ethical choices you make in those dealings will
either enhance or reduce your effectiveness, and
enhance or reduce your liability
You started your term with the oath of office. Keep
faith with the oath throughout your term, and it will
keep shining the light on the path of best practices
that elevate you and keep you out of trouble!
3/18/2014
About CIRSA
Colorado Intergovernmental Risk Sharing Agency
Public entity self-insurance pool for property, liability, and
workers’ compensation coverages
Formed by in 1982 by 18 municipalities pursuant to CML
study committee recommendations
Not an insurance company, but an entity created by
intergovernmental agreement of our members
Total membership today stands at 245 member municipalities
and affiliated legal entities
Out of 271 incorporated municipalities in Colorado:
74% are members of our PC pool
45% are members of our WC pool
3/18/2014
About CIRSA
Member-owned, member-governed organization
No profit motive – sole motive is to serve our members
effectively and responsibly
Have returned over $30,000,000 in contributions to our
membership
CIRSA Board made up entirely of municipal officials
Seek to be continually responsive to the liability-related needs of
our membership – coverages and associated risk management
services, sample publications, training, and consultation
services, as well as specialty services such as home rule
charter review
We have the largest concentration of liability-related experience
and knowledge directly applicable to Colorado municipalities
3/18/2014
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: March 18, 2014
ITEM/TOPIC: Council interviews for appointments to the Art in Public Places (AIPP); Building
and Fire Codes Appeals Board (B&FCAB); Design Review Board (DRB); and Planning and
Environmental Commission (PEC).
PRESENTER(S): Pam Brandmeyer
ACTION REQUESTED OF COUNCIL: Staff requests each applicant be interviewed at the
work session and appoint 6 members to the AIPP; 3 members to the B&FCAB; 3 members to
the DRB; and 4 members to the PEC at the evening meeting. Staff has provided possible
questions to ask applicants and an attendance record for current members for Council review
and use. The terms for vacancies for AIPP, DRB, and PEC are for two years, April 1, 2014 to
March 31, 2016. The term for the B&FCAB is for five years, April 1, 2014 to March 31, 2019.
BACKGROUND: The Town received 7 letters of interest for the open positions on AIPP; 4
letters for positions on BF&FCAB; 3 letters for the DRB; and 7 letters for the PEC as follows
(incumbent members are asterisked):
AIPP: Cookie Flaum*; Julie Hansen; Kathy Langenwalter*; William Pierce*; Dan Telleen*; Kara
Woods; Amanda Zinn
B&FCAB: Roland Kjesbo*; Steven Loftus*; Webb Martin; Kyle Webb*
DRB: Andrew Forstl*; Roland Kjesbo*; Elizabeth Maio*
PEC: Susan Bird*; Doug Cahill*; Dick Cleveland; James Gregg; Webb Martin; Henry Pratt*;
John Rediker*.
STAFF RECOMMENDATION: Staff requests the Council interview each applicant at the
work session and appoint 6 members to the AIPP; 3 members to BF&CAB; 3 members to
DRB; and 4 members to the PEC at the evening meeting.
ATTACHMENTS:
Letters of Interest
AIPP Questions
AIPP Board Attendance
B&FCA Questions
2013 B&FCA Attendance
2014 B&FCA Attendance
DRB Attendance
PEC Attendance
3/18/2014
AIPP
3/18/2014
February 10, 2014
Town of Vail
Town Council
75 South Frontage Rd. W
Vail, CO 81657
Dear members,
1 am currently on the AI?? Board and my present term is ending. I would
I ike to continue for another tenn, if approved. This will be my last time I
will be able to reapply.
The AI?? Board has brought some really amazing artist to the Valley. The
Triumph Winter Festival has become very popular with locals and guest
alike. The AI?? Board with Molly Eppard and with the Town Council we
have make Vail a destination not only for skiing but a place for the
enjoyment of the arts. Art has become an important part of the culture of
Vail.
The AI?? Board has several projects in the works and I would like to see
them through, if approved. Thank you for your time in considering me.
Yours truly,
~~\(.\~ V~~
Cookie Flaum
3/18/2014
Marm8.2014
Tammy Nagel
Acting Town Oerk
Town of Vail
75 S Frontage R:>ad
Vail,0081657
Dear Ms. Nagel :
I am applying for one of the open seats on the Art in R.Jblic Race board.
My name isJ..Jlie Hansen, I have been a Vail resident since 1988 and I rurrently reside in East
Vail. Below, I have outlined my background and experiences whim are pertinent to an
. appointment on the AIFPboard :
• I am an active member of the Vail community and a past publidy elected board member
of the Vail ~creation Dstrict
• I have great interest in design and art and
-I have completed art dasses at the aisArt Institute in LDs Angeles, CA
-I have completed painting dasses at CJv1C
-I have completed a painting dass at the l:enver Museum of Art
-I have encouraged my sons to indude art in their daily lives
• I assisted and encouraged my sister in the operation of two art galleries in Boulder, 00
• I appredate and collect paintings and design objects
• I am a reliable, well intentioned community member that can work as a team member
or can work solo on an project assignment
• I have been a business professional for 35 years and I am ready to embrace new creative
endeavors
I know the above outline is brief, so, if you have any questions, or , if you would like to sdledule
an interview, please do not hesitate to contact me .
~ectfully SJbmitted,
J..Jlie Hansen
jhansen@sprynet.com
970/390-0878 , 970/47-7182
Cc: Molly EPpard, AlFPO:lordinator
3/18/2014
peeillangenwaiter architects, I.l.c.
david m. peel, a.i.a.
kathy langenwalter
2588 arosa drive
p.o. box 1202
vail, co 81658
970-476-4506
970-476-4572 fax
February 26, 2014
Vail Town Council Members
Town of Vail
75 South Frontage Road
Vail, CO 81657
Attn: Tammy Nagel
Dear Council Members;
I am currently a member of the Art in Public Places Board and would like to
continue serving on this board for another term.
The board is looking forward to many interesting and challenging projects in the
future. I would appreciate the opportunity to see these through as a board
member.
Thank you for your consideration.
Yours truly,
Kathy Langenwalter
3/18/2014
Tammy Nagel
From: William Pierce <bill@vailarchitects.com>
Sent: Thursday, March 06, 2014 11:00 AM
To: Tammy Nagel
Cc: Molly Eppard
Subject: application for position on Art in Public Places Board
Dear Town Council Members,
I would like to express my sincere interest to continue service to the Town of Vail as a member of the Art in Public Places
Board.
I have enjoyed the last 3 years where I served as a liaison with the Planning and Environmental Commission and most
recently as a Board Member.
Over this period I have learned the policies and procedures of the Board and have developed concepts that will enhance
Board communication and improve the community's appreciation of our diverse collection of public art and sponsored
art programs.
My 42 years of experience as an Architect and Designer permit me to understand how objects will appear in a 3
dimensional environment and how they will affect the emotional response of those who view the objects.
I have served on the Design Council of the Denver Art Museum for 10 years . The Design Council advises on selection of
collection pieces in the field of architecture, furnishing and graphic design.
In closing I hope to continue my decades for community service as a member of the Art in Public Places Board .
Sincerely,
William Pierce, AlA LEED GA
1 3/18/2014
March 6, 2014
To Whom It May Concern:
My 2-year term on the Art in Public Places Board is coming to an end.
would like to reapply for another term.
My history and qualifications for serving on this board include teaching art
in Grand Rapids, M I for 3 years before coming to Vail in 1970 where I
have been making and designing sculptural jewelry ever since. In
addition, I have been serving on the Art in Public Places board for 2 years
and have used that time getting up to speed. This means that I can feel
comfortable in saying that with a third year of experience, I will do an even
better job.
Sincerely,
-
Dan Telleen
P.O. Box 279,122 E. Meadow Drive, Vail, Colorado 81658 (970) 476-4760
3/18/2014
Kara Woods
5037 Ute Jane
Vail, Colorado 81657
March 10, 2014
To whom it may concern:
My name is Kara Woods and I am a resident of the town of Vail. The purpose of writing this letter
is to express my intention of a board position on the Art and Public Places board for the town of
Vail.
The program has particularly caught my interest, because of all the good work and public service
this board is providing to the town of Vail
I value both the visiting guest and long time local I believe by having a strong AIPP in Vail it will
set the standard for all mountain communities and make the an even better place to live and visit.
our children in the Vail community, and I believe that AIPP brings a cultural value
needed. We as a family value art and appreciate art in all forms. I
up in with an artist and my daughter is showing a strong potential and is
nt<>r<>"t<>/'1 in art in all forms.
I believe I would new to the AIPP board and I am very interested in
as a member for the Town of Vail.
Kara Woods
3/18/2014
Town of Vail
Art in Public Places Board Vacancy
To the Town of Vail Council Members:
I am proud to live in a town that brings arts and culture, for locals and visitors alike, to both learn from
and enjoy. From the complimentary art walks to the seasonal and permanent exhibitions, I have long
admired what Art in Public Places brings to Vail. Currently, I am the vice chairman of Local Licensing
Authority and truly enjoy this community service. I would like to contribute further to the Town of Vail
by participating on the board for Art in Public Places.
I have a strong appreciation and passion for art. My love of art began with my high school art history
and studio art teacher, Patricia Rosoff. She made such a strong impact on me that I decided to dedicate
my higher education to the history of art. I have a Bachelor of Arts degree from Wheaton College
(Massachusetts) in Art History, and was mentored by Professor Roberta Olson, the current curator of
drawings at the New York Historical Society. I also have been a member of Wheaton College Friends of
Arts program since 1997, which annually brings an exhibition to the Museum of Fine Arts, Boston. My
past work experience in art includes managing Tony Newlin's galleries, in both Vail and Beaver Creek,
from 2005 to 2012. Tony Newlin is a talented and acclaimed outdoor wildlife photographer. For me, it
was the perfect blend of bringing the beauty of nature and art together .
If given the opportunity, I believe I can add valuable input to the continued commitment of bringing art
to Vail. Thank you for your consideration.
Best regards,
Amanda Zinn
3/18/2014
B&FCA
3/18/2014
Vail Town Council
My name is Rollie Kjesbo and I would like to continue serving on the Town of Vail Design Review
Board for another term. I know some of you, but will list my history for the new members of the council
I would also like to continue serving on the town's Building Appeals board for another term
j moved here after college to teach skiing for a couple of years, I continued to teach for 32 years
I have been a licensed contractor in the town since 1982
I married Jeanne Nedrelow in 1982 and have raised our 2 boys here, Tyler 27 and Jens 24
I served on the planning commission for 8 years
I am completing my second term on the Design Review Board
I am also on the Board of Directors for the Vail Passport Club
Thank you very much for considering me for these two boards.
Rolarid J Kjesbo
3/18/2014
February 28, 4
Vail Town Council
Attn: Tammy Town Clerk
75 Frontage
Vail, CO 81
Re: Building & Codes Appeals Board Vacancies
Town
It has been a UIC.::a;::,U to serve on the Town of Vail Building and
Appeals Board for 5 years and I would be pleased to
for another term. Attached you will find a more detailed description of my
but in summary:
• in the States of
• in
• ,........" ...'r" for Services, the commercial
provider in North America
• Director of & Grounds at the Vail Racquet Club for the 8
I've owner in Vail since 1990 and I'm keenly in
contributing to community. Between my professional involving
operations management in a wide variety of organizations for the past 30
and my background as an engineer, I bring broad
decision making skills and the ability to work through complex
challenges.
With my diverse background in various industries and experience
countries, where building codes and technical standards are
contradictory incomplete, you leam to look beyond the rules and apply
appropriate and balanced judgment. This type of
within Building and Fire Codes Appeals Board
helpful diversity to
Thank you for r-r.r'C:lr"'::'rl my application and I look forward to ::=In·:t\J\u:>rll".n
Sincerely,
8~
Steven
4335 Spruce Way Unit 4
Vail, CO
970-331-1861
Email:
3/18/2014
•
Steven R. Loftus 4335 Spruce Way #4, Vail, 81657
Email: net Phone: 970-331-1861
QUALIFICATIONS SUMMARY
& operations manager with demonstrated to lead organizations and create value.
style founded on disciplined decision-making and teamwork in complex
Strong focus on cost management and efficiency. Broad experience in raCIIIIIE;S
and operations management, contract negotiation, project and contractor
and incident management, both domestic and international. Never satisfied with the status
creative solutions with a vision for continuous improvement.
• & Execution • Team Selection & Coaching • Financial
• Process Re-Engineering • Communication • Project Management
WORK EXPERIENCE
Vail Racquet Club
Director of Facilities & Grounds -Vail, Colorado 2005 -Present
all maintenance operations and programs for one of the resort
in the valley. Property covers 18 acres with 334 townhome and condominium units and
club facilities including 10 tennis courts, a 25 meter pool, spas, fitness center, and restaurant.
Originally constructed in the early 1970s and 1 the Club has an aging
numerous maintenance challenges. Some achievements include:
• Introduced new materials and maintenance to improve
functionality and aesthetics.
• Streamlined the organization, improving ,o1'1'It"I,oI,..,t"\1 and raising competency.
a safety program that has driven down worker's comp insurance costs by
has now 8 without a lost time accident).
• Completed numerous capital improvement including:
o Patio & walkway snowmelt "..,Tcrr,,,, to improve safety
o Major landscaping that increase landscape diversity, resilience and
aesthetics
o Constructed 7 large wildlife-proof mn<Hor enclosure buildings that have been used
as a model for other properties
o Complete pool and spa boiler and
Condominium deck :::I("£:>m,<:>nT nrn"<"(,,T<l n\J/''\I\,nnn all structural members and surfaces
HVAC system replacements and control enhancements
Roof, heat tape & storm drain rer:;llac:errle and improvements
3/18/2014
2 Loftus resume
Brand Services, Inc.
Western Region Operations Vice President -Denver, Colorado 2004 -2005
Managed operations for western United States and British Columbia including 6 division and 10
branch offices with a construction workforce ranging up to 1,000 during peak activity periods (Brand is
the largest scaffolding provider in North America). Led the management of major scaffolding projects
($500,000 and larger) involving large commercial and industrial projects. Accountable for the financial
performance of the region of $80 million):
• Completed a financial turnaround for 3 unprofitable branches, improving bottom line
performance by $1.6 million.
• Streamlined the .... rt1I:::lnlf7:::ltl.... n improving efficiency and positions that didn't add
value.
• Introduced new tools and processes to Irnr,rrnlC ,""'I'\IO,,,t ""'"'trl'\l O",l'I.....""t..",., and resource
ChevronTexaco, Inc.
Operations Manager -Venezuela 2001 -2003
Managed all operations and maintenance activities for the Boscan field: annual capital & operating
budget of $120 & $55 million. Led multi-disciplinary organization of more than 500 employee and
contractor staff (maintenance and operating personnel). Operated & maintained facifities ranging from
office buildings to cafeterias and warehouses; 500 producing dehydration plants and remote
gathering stations; and over 600 miles of roads and transmission lines in a field area covering some
200 square miles.
• Achieved 1 safety turnaround by gaining buy-in, resulting in 14
consecutive months with no lost time incidents, compared to a long history of frequent, serious
accidents. Greater mutual trust brought a marked decrease in labor problems and
support of business reversing an adversarial labor-relations climate.
• Initiated Assurance Process" that drove hiring practices, reliability and
safety. Success effective negotiation with union representatives to
implement a process.
• Championed the implementation of a computer-based maintenance management system
(Datastream 7i) to improve maintenance practices and reliability of facilities and equipment.
• Initiated a Contractor Roundtable to share best amongst maintenance
contractors and performance.
• Drove business and strategies, including contract
ml'l,trir'c:
and management;
accountable for business unit financial, operational and with these key
achievements:
);-Maintained continuous field operations throughout a 2-month nationwide
that caused over 90% of other operators to shut down due to labor/political
unrest and acute of food, gasoline and materials.
as the lowest cost operator in all of Venezuela.
Texaco, Inc.
Production Manager-Angola 1999 -2000
Managed all operations and maintenance activities for Block 2 -Angola, Annual capital &
operating budget of $50 & $90 million, Led organization of 300 employee and contractor staff
(maintenance, operating and technical personnel). Operated & maintained assets including an
onshore logistics base (housing, office and warehouse facilities), three manned processing platforms,
15 wellhead platforms, and export facilities for 15 fields producing a combined 75,000 barrels
oil per day, Managed marine & helicopter fleet, logistiCS, materials and warehouse operations.
3/18/2014
Loftus resume Page 3
• Championed a cost reduction initiative involving a joint partner team to analyze operat ing
practices, organization structure , interview key personnel and benchmark against best
practices . Results exceeded expectations, yielding $3 .8 million in one-time savings and $24 .8
million in recurring savings .
• Interfaced with "Block 2" Partners and government reps to develop and align strategies for
budgets and investment opportunities, field management and contracts .
• Provided leadership for successful Angola bus iness unit financial, operational and safety
performance in spite of an ongoing civil war.
• Took on management of all Angola business unit contracts to improve administration and
reduce costs through more coherent contract strategies . Collateral benefits included a
streamlined the contracting process and reduced manpower to administer contracts.
Area Manager -North/Central Fields -luanda, Angola 1996 -1998
Led a newly formed team of 110 personnel including engineers, geoscientists, and maintenance and
operations personnel with implementation of a $235 million field development program. Accountable
for financial , operational and safety metrics .
• Managed installation, commissioning and start-up of central processing platform and five
satellite wellhead platforms and development drilling campaign for six new offshore oilfields .
• Led the development of the maintenance philosophy for newly installed assets, including the
use of a computer-based maintenance management system to track and guide preventative
and breakdown maintenance act ivities .
Manager of Assets -luanda, Angola 1995 -1996
Managed Geoscience, Reservoir Engineering , and Computer & Communications departments for
"Block 2," offshore Angola. Worked with partners and government representatives to develop and
align strategies for field development, investment programs and explo itation plans .
• Championed reorgan izat ion of Texaco Angola into asset-based , multi-disciplinary teams that
generated better performance by building ownership and enthusiasm for continuous
improvement and business results .
Regional Advisor -Indonesia (based in White Plains, NY) 1993 -1995
Acted as shareholder rep for Texaco 's 50%-owned affiliate company, Caltex Pacific Indonesia.
Identified Indonesian opportunities, consolidated business plans and managed economic evaluations
and approval process for investment projects of $50 million or more.
• Managed expatriate personnel exchange between CPI and other Texaco organizations to
meet CPI technical and business requirements and advance expatriate staff development.
Joint Interest Operations Manager --Denver, Colorado 1989 -1993
Managed portfolio of working interest properties in California, including 20 waterflood, gas cycling ,
and steamflood projects. Member of team that designed organization and prepared business plan for
Joint Interest Operations organizations in Denver and New Orleans .
• Represented company to partners and operators; evaluated and approved development and
work programs and managed property disposal (divestiture, abandonment; manage and
mitigate associated environmental liabilities).
3/18/2014
Loftus resume Page 4
BACKGROUND EXPERIENCE
Progressively at Getty Oil : ReseNoir, Evaluations & Planning, Production and Drilling Engineer roles -
Ventura , CA (1979-1989)
EDUCATION
1985 Master of Science in Petroleum Engineering
University of Southern California
1979 Bachelor of Science in Mechanical Engineering
HaNey Mudd College
Minor in Economics
1975 High School
Prescott High School (Arizona)
Valedictorian
PERSONAL:
• Member of the Town of Vail Building & Fire Codes Appeals Board
• Avid outdoorsman, enjoying skiing , volleyball , golf, swimming , hiking, biking and back country
skiing
• Fluent at a conversational level in Portuguese & Spanish
• Married to Ana Maria Loftus -we have two daughters, Kaela & Dana
3/18/2014
J. Webb Martin
4011 Bighorn Rd #6B
Vail, Colorado 81657
March 7, 2014
Attn : Mr. Martin Haeberle, Chief Building Official,
Town of Vail Building and Fire Code Appeals Board,
and, Mrs. Tammy Nagel, Acting Town Clerk
Re: Building and Fire Codes Appeals Board Vacancy
Dear Sir or Madame,
I am writing to you with a strong interest in serving on the Town of Vail B&FCA board.
Having worked in the construction industry for more than 15 years and as a graduate
from the ColIege of Architecture and Planning at the University of Colorado, I believe
my experience and my ability to work welI with a team make me a qualified candidate to
serve on this board.
Early in my career, I worked as a carpenter framing custom homes in the mountains
outside Denver and in Summit County. My wife and I moved to East Vail after college
and I worked as a maintenance engineer at the Antlers and Marriott Streamside. We left
Vail in 2002 and moved to Southwest Florida where I worked as a Superintendent
building and remodeling several schools, doctor's offices and a Student Center for a
University. Itching to return to the mountains, in 2004 I was hired as a Superintendent by
Shaw Construction and have worked on a variety of construction project types including:
single family homes, multi-family homes, mixed use, commercial, government and health
care projects. Ten years later, I am still employed by Shaw, now as the Director of
Technical Services and am a part owner of the company.
As a resident of Vail, living in East Vail, I am able to meet with the other board members
when scheduled and as required. My experience reviewing assemblies, building with a
large variety of building materials and problem solving with a team are just a few of my
attributes. Additionally, I have a wealth of resources behind me in the form of a 50 year
old Construction Management firm and numerous strong relationships in the Architecture
and Engineering fields.
Thank you for this opportunity and I look forward to potentially serving on the B&FCA
board and being more involved in our community.
Sincerely,
:s.. /AlII ~,L"-
Webb Martin
3/18/2014
February 3, 2014
Vail Town Council
Attn: Tammy Nagel
75 S. Frontage Road
Vail, Colorado 81657
Re: Re-appointment to Building & Fire Codes Appeals Board
Dear Council Members,
I would like to throw my hat into the ring to be considered to continue my position on the Town of
Vail's Building & Fire Codes Appeals Board
I have immensely enjoyed my past experiences with the Board and helping to make the Board a viable
entity within the Community development department. My involvement has been extensive with the
Board, including reviewing things from both a practical planning and design point of view as well as thru
the eyes of someone who understands the Building Code intimately. The Board's continued growth and
evolution under Martin Haeberle is exciting, and I would be honored to continue in this position.
As you can see from my enclosed resume, design and architecture is what I do for a living. I am also a
licensed architect in Colorado, Florida, Ohio and Massachusetts, and I have practiced with local firms,
including my own for the past twenty-five years in the Town of Vail. I have also served on volunteer
Boards throughout the valley, and I am currently President-Elect for the American Institute of Architects
Colorado West Chapter.
I would very much enjoy the opportunity to continue my involvement with the Town of Vail, and I thank
you for your consideration.
Sincerely,
J(11vV
K~e H. Webb, AlA, NCARB
KH Webb Architects P.e.
cc Martin Haeberle
710 W[\I llJHIHlAD CIRCLE, IUITE A Vlll rOlO 10 81611
970 . 477 . 299 0 010.477.196\( f l "'WI!' khwrU (Om
"'I~ r' {rill. I " ~~ ~;rlfll i (I.' " llrs
3/18/2014
Resume
K~e H, Webb AlA, NCARB
Principal.-tH. Webb Architects P.t Vail, Colorado
PROFESSIONAL EXPERIENCE:
K.H. Webb Architects P.t Yall, Cololddo
-Experiences include Black Duck Preserve in Martha's Yineyard, MA.
Casteel Creek Ranch: lodge, Cabins, Ranch Center, Gate House in Colorado
Sakin Ranch in BasaJ~ larl<spur Restaurant & Market in Yail
Numerous Yail and Beaver Creek Homes and Renovations
Registered Architect in Colofildo, florida, Uhio, /'lass. NrAR8 Certification
Horter Architects, Yall, Colorado
-Experiences include numerous Residential and Commercial
Project! over eight years in Yail and surrounding region .
Fritzlen, Pierce, Briner Ardlitects. Yall, Colorado
-Experiences include Buffalo Park @ Arrowhead,
Yail Yillage Inn Renovarion , Affordable Housing Project!
EDUCATION:
North Carolina State University, Raleigh, North Carolina
The School of Design, Graduated Magna Cum laude
Thesis: Cemete'! of ft. Paul at Nalional Cathedfil/' WashinfTon, 0. C.
The Catholic University of America, Washington D. C
The School of Architecture & Planning
Honors and Awards:
Name to Luxe Magazine's National "Gold List" of Designers and Architects
luxe Magazine
Mountain living's 2010 Home of the Year
Mountain living Magazine
Named one of Top 100 Mountain Architects
Mountain Living Magazine
Award Winner, Ameri<an Institute of Architects , Colorado Chapter.
Rod(y Mt. News/Architects Choice Awards for Spraddle Creek
Award Winner, Ameri<an Institute of Archirecn, Colorado Chapter:
Rocky Mt. NewslArdliteru Choke Awards lor Strawberry Park
NAHB Best of Ameri<an living Awards for Strawberry Park Residen<e
National Custom Home of the Year over 7,500 sq . ft.
Finalist/First Runner-up, Ameri<an Institute of Architects, Colorado Chapter,
Colorado's Best in Residential Architecture for Spraddle Creek
Eagle Yalley Homebuilders Merit Award for Strawberry Park Residence
Best Sin~e Family Residence and Specialty Craftsman Awards
Eagle Yalley Homebuilders Merit Award for Mossman Residence
Best Sin~e Family Residence
Honor Award, American Institute of Architect!, Colorado Chapter,
Colorado's Best in Residential Architecture "Cobra" Award for Mountain Star
Eagle Yalley Homebuilders Grand Award for Mountain Star Residence
Best Sin~e Family Residence and Specialty Craftsman Awards
Principal
April 1999-present
Project Architect
November 1991
April 1999
Designer
Internships 1989,
1990, 1991
B, Arch,
May 1991
B.s. Arch,
May 1990
December 201l
November 2010
2001-2014
February 1999
February 1999
January 1999
January 1999
July 1998
Jan 199/
December 1996
Jan 1996
110 .... Ell LlOHIHEAD CIRClE. IUIH A VAIl ,0lOI.00 816\7
9 10 .477 .299 0 970 . n7 .2965If) www . khwtiJ6 . (om
, ! ~ l f I J f II! i J J; F ( , ( .. N I j r 1! r!J J E "F .I! _, IF ( _ ' J
3/18/2014
...c
...c
Q.I
~
..&::.
K~e H. Webb AlA, NCARB
Principal, (Qntinued
Community Service:
President·Elec~ American Institute of Architects, Colorado West Chapter
Ski & Snowboard Oub Yail (non.pro~t) Design of New Clubhouse at Gold Peak
Colorado Capital Bank, Yail Yalley Asset Review Commi«ee
Board of Y~itors, The Kiski School, Saltsburg, Pennsylvania
Town of Yail Community Development Technical Advisory Panel
Round Up River Ranch for Children with Special Heeds, Equestrian and Service facilities, Bond, Colorado
Challenge Aspen, lausanne Marathon fundraiser, Aspen and lausanne, Switzerland
Regional Health Oinic Design and Construction Assistance, Rural Guatemala
Yail Spa Condominiums Homeowner's Association Board Member (currently Secretary)
Town of Yail Conference Center Advisory Commi«ee
Yail Yalley Chamber of Commerce: Success Awards Commi«ee
lake Creek Meadows Homeowner's Association Board Member (currendy President)
Yail Mountain School Capital Campaign Commi«ee
Building and fire Code Appeals Board, Town of Yail
Design Team Selection Committee, Town of Yail Community facilities
Lionshead Master Plan Community Design Charre«e
Town of Yail, Art in Public Places Board
Yail Tomorrow
Eagle Yalley Homebuilders Association, Member
American Institute of Architects, Member National and Colorado West Chapters
St Oare of Assisi Catholic School, Edwards, Co. Steering Commi«ee
Singletree Community Design Review Administrator and Design Guidelines
Habitat for Humanity
Press:
"Greenwich Style: Inspired family Homes," Design Book, Riuoli Books
"Remaking History" Yail-Beaver Creek Magazine
"Living in Style -Mountain Chalets" Design Book, teNeues Digital Media'" "2,500 Square feet" Yail Yillage Bachelor Pad, Mountain Living Magazine
~ "Beaver Creek Renovation, Before and After" Yail-Beaver Creek Magazine
"Green is Conscientious," 4S Ranch in Aspen, Mountain Living Magazine
"KH Webb Architects" 21" Century Homes, Coffee Tao/e Boolr
.., "Yail Residence" Colorado Homes & lifestyles
"Cubic Equation" WXE Magazine
"Mountain Living's 20 I 0 Home of the Year" Mountain Living Magazine
"Yail Residence" Colorado Homes & Lifestyles
'" "Capturing Yail" LUXE Magazine
"Home Sweet Home" Mountain Living Magazine...
"KH Webb Architects" Colorado Perspectives on Design, Coffee Tab/e Book
"Top 100 Mountain Architects," Mountain Living Magazine
-"A Home of our Own" Colorado Homes & lifestyles
"Smooth Moves" LUXE Magazine
"Art Aerie" LUXE Magazine,-<::
"from the Inside Out" Yail Home Magazine
~ "Dream Homes Colorado"
"A Beacon on the Yail Golf Course" Yail Yalley Magazine .... "Who are the Creators" Yail Yalley Magazine
,." "Profiles" Architecture & Design of the West
"Marianne's Dream" Mountain Horizons
"larkspur" Ski Magazine, US Today, Peaks Magazine, Wine Spectator
Certifications:
National Council of Architectural Registration Boards, #47,202
Registered Architect in Colorado #3186, Ohio inadire, Massachuse«s # I 0795, florida #96716
20 I4-present
20 II-present
2010
2009-present
2009-2010
2008-20 I 0
2006
2005-2006
2005-present
2004-2005
2004
2004-present
2003-2004
2002-present
1999
1997
1996-2004
1996-1997
I996-present
1995-present
1995-1996
1992-1995
I989-on-going
March 2013
November 2012
October 2012
August 2012
Summer 2012
March-April 2012
Winter 2011
May/June 20 II
Winter 2011
November/December 20 I 0
fall 2010
Summer 2010
July/August 20 I 0
Spring 20 I 0
2007-2013
March/April 2009
falllWinter 2008
Summer/fall 2008
Holiday 200712008
Winter 2007
Winter 2005-2006
Winter 2004-2005
fall 2004
Winter 2003-2004
Winter 2000-200 I
february, 1996
AugU!~ 1995
1101'/[11 lIOHiHEAO IIRClf. SUI[E A VAil [OtDUDO 81651
970.477.2990 910 4)1.2905111 """./rII"e66.(om
3/18/2014
ORB
3/18/2014
Andrew Forstl
2714 Larkspur Lane
Vail, CO 81657
March 8th, 2014
Town of Vail
c/o Vail Town Council
75 S. Frontage Road W.
Vail Co. 81657
Dear Vail Town Council,
I am writing to express my sincere interest in applying for a second term on the Vail Design and Review
Board. I have thoroughly enjoyed my first term on the Board and feel that I have made a difference in
the community by upholding the design guide lines to the best of my ability. I believe that I have
helped honor our town's character while insuring that it remains a premier destination resort.
Growing up as the son of an architect, my interest in design and building began at a young age. I have
worked in the real estate, construction and design community in Vail for the past ten years and feel that
I have a good understanding of Vail's design standards.
I am fully committed to raising my young family here in Vail and would like to keep our community as
charming and vibrant as it was in the early 1980's when I first fell in love with the town. I feel that we
will be facing many challenges in the years to come. We will need to strike a balance between the
original reasons for our town's success while paying attention to future trends. 2015 is a big year for our
town and now is the time to prepare wisely to welcome the world!
I look forward to the next step and would greatly appreciate the opportunity to serve our community!
Please call me if you need anything.
Sincerely,
Andrew Forstl
3/18/2014
ANDREW R. FORSTL 2714 Larkspur Lane, Vail CO 81657
970-376-8245
andyvail@msn.com
Employment THE DA VOS GROUP
BROKER/OWNER CO
January 2003 -Present
Founded and operated a residential real estate fmn in the Vail
Valley
Assisted buyers and sellers in the real estate process from conception to
completion, drafting contracts and negotiating terms and conditions
Achieved success at all levels from first-time home to
the multi-million dollar investor
Worked closely with banks/lenders to ensure clients' needs were met
Worked with Town and departments and architects to
advise clients on of development opportunities
Developed several rental in the Vail Valley, "'"'E,V"'~""'"
leases and terms for clients
STRATTON FLATS
SALES AND MARKETING MANAGER Gypsum, CO
May 2007-August 20 I 0
Managed all sales and rr\.,~v,.hn efforts for Stratton Flats, an
County affordable housing
Worked with the Town of during the entitlement process
Worked with to and build
Met with county commissioners and director of housing on a '''~''''''J
basis during the process
Managed clients from contract of home
CORPORATE RECRUITING
FOUNDER I OWNER/ RECRUITER Morrison, CO
September 1996 -2003
Recruited executive sales and candidates for national
telecommunications and IT
Placed candidates at all levels from Account Executive to Vice
President using direct cold tactics
Worked directly with Senior Sales Executives to build first national
sales team for Qwest Communications
Worked directly with senior management as a "hired gun" to fill
specialty positions
."'E,v"......u salaries and for all candidates
MFSINTELENET
ACCOUNT MANAGER CO
1996 -August 1996
Outside sales to medium and businesses
Provided consolidated local and long distance services
Created programs for efficient communications management
Established one point of contact for all of client's communication needs
Focused on the legal market
3/18/2014
Education
Certifications/Memberships
Interests
QWEST COMMUNICATIONS
ACCOUNT EXECUTIVE Denver, CO
February 1995 -April 1996
Focused on large business accounts
Created networking systems for all telecommunications needs
Provided on-site training for senior management
Developed long-term sales management goals
Cultivated and expanded client database
Focused on the legal market
Account Executive of the Year 1995
MVP for three consecutive months
MCI TELECOMMUNICATIONS CORPORATION
ACCOUNT EXECUTIVE Denver, CO
January 1993 -January 1995
[9/93 -1/95]
Outside sales to large businesses
Created programs individually tailored for each client
Established and maintained long-term business relationships
Provided estimates, scheduling, billing, budgets
Managed junior sales representatives
Attended MCI-sponsored training seminars and sales programs
TERRITORY SALES REPRESENTATIVE
[ I /93 -8/93]
Outside sales to small businesses
Created programs for small businesses and operations
Learned operations/management procedures of small businesses
Established/updated/service/grewaccounts
Monthly workshops and sales seminars
Achieved 150% sales quota for 5 consecutive months [4/93 -8/93]
Colorado State University, Fort Collins, CO
December 1991
Bachelor of Arts, Business Economics
Concentrations in Finance and Business Economics
Minor in History
University College at Dublin, Dublin, Ireland
Fall 1988
European Finance and Economics, Irish history and culture
State of Colorado Real Estate License (0 1/03)
Vail Board of Realtors (01/03 to Present)
Vail Design and Review Board (04112 to present)
Skiing, Mountain Biking, Travel, Music and Family
References available upon request
3/18/2014
Vail Town Council
My name is Ro/lie Kjesbo and I would like to continue serving on the Town of Vail Design Review
Board for another term. I know some of you, but will list my history for the new members of the council
I would also like to continue serving on the town's Building Appeals board for another term
I moved here after college to teach skiing for a couple of years, I continued to teach for 32 years
I have been a licensed contractor in the town since 1982
I married Jeanne Nedrelow in 1982 and have raised our 2 boys here, Tyler 27 and Jens 24
I served on the planning commission for 8 years
I am completing my second term on the Design Review Board
I am also on the Board of Directors for the Vail Passport Club
Thank you very much for considering me for these two boards .
Roland J Kjesbo
3/18/2014
March 10,2014
Eli711beth Maio
5115 Black Bear Lane
Unit One
Vail, CO 81657
Dear Town Council Members,
My name is Elizabeth Maio and I would like to for a third term on the Review Board.
As a 14 year small business owner and community member I care about the future of our town and
a difference. My speaks for itself as I have contributed to holding up our code w
ithout prejudice for the last 4 years.
I can assure you I will continue to give the same dedication to the ORB that I have in the past for a town I
love.
Please consider me as a member of the ORB for the next two years.
Thank you,
Elizabeth Maio
3/18/2014
PEe
3/18/2014
To: Vail Town Council, Town of Vail, CO FeblUalY 13,2014
Attn: Tammy Nagel
Acting Town Clerk -,
Dear Council Members,
I Susan M. Bird would like to continue my position as
Commissioner for The Town of Vail , Planning and Environmental
Commission for another term. .
I have very much enjoyed serving our community as a
Commissioner on the PEe. I have been involved in some
important issues and decisions during my past term. Some of which
were the new TOV Offices and Medical Building, Ford Park
Master Plan, Gore Creek Stream Project, Wall Street Building and
numerous other very important plaillling & zoning decisions.
I think over the past 2 years it has been a learning process for me
to understand what all goes into the planning and development of
our town . I feel now after my past experience I have a better
comprehension on the process of planning & zoning and how it is
an important asset to building a better future for our town. If
appointed to another term as a Commissioner of PEC, I want to
continue to make thoughtful and insightful decisions that make our
town the wonderful place to play and live in.
I have really enjoy being able to give back my time to our
community as it has given me a great place to call home for the
past 40 years. I would be honored to be appointed and serve
another term as a Commissioner for The Planning and
Environmental Commission.
Sincerely, . . /I
.~avn r1i1· ~\A c/
Susan M. Bird
1771 Alpine Drive
Vail, CO 81657
Phone: 970-376-3233
3/18/2014
Vail Town Council
Attn: Tammy Nagel
75 South Frontage Road
Vail, CO 81657
Dear Town Council,
I am interested in serving again on the Vail Planning and Environmental Commission. My past
experience sitting on the PEC was for eight years working on projects large and small during an
impressive growth period in both the Vail Village core and in loinshead. I am proud ofthe
accomplishments the PEC made during this time and I feel Vail is looking at more future
opportunities for growth and redevelopment that I would like to be part of. The PEC plays an
important part in shaping the future of the Town of Vail while upholding the character and
visions that have made it so great. Please except my submittal of interest to serve on the PEC
and my commitment to fulfill an open commission seat.
Sincerely
DagCcti/l
Doug Cahill
2855 Snowberry Drive
Vail, CO 81657
970-331-3462
3/18/2014
Dick Cleveland
2586 Arosa Drive
Vail, CO 81657
970-476-2585 (h)
970-471-0336 (c)
S. Road
Vail,
Vacancy
Town Council:
to submit my name for consideration for one of the upcoming
Environmental I have resided in the Town
years. I have served on the Environmental Commission on two previous occasions,
most in 2006/2007.
have a dear understanding the duties and responsibilities Planning
Commission and believe my previous experience on the board would make is possible for me to
make a positive contribution to the Town of Vail.
Thanks for your consideration.
Dick Cleveland
3/18/2014
Tamm
From:
Sent:
To:
Subject:
James Gregg <greggco@gmail.com>
Tuesday, March 2014 12:43 PM
Tammy Nagel
PEe Board
Ms Nagel
I understand
terms.
town of Vail is looking for community members to serve on various boards for upcoming
lam applying for a board position on PEe Board.
currently live there
Builders, Inc, which
many homes throughout
work in the
more involved in community, and feel that my experience would enable me
to be of potential to the town.
Thanks
Jim
I am very
3/18/2014
1. Webb Martin
4011 Bighorn Rd #6B
Vail, Colorado 81657
March 10,2014
Attn: Mrs. Tammy Nagel, Acting Town Clerk and
Mr. Warren Campbell, Chief of Planning of Community Development
Re: Planning and Environmental Commission Vacancy
Dear Mrs. Nagel and Mr. Campbell,
I am writing to you with a strong interest in serving on the Town of Vail Planning and
Environmental Commission . Having worked in the construction industry for more than
15 years, nearly all as a CM/GC, and as a graduate from the College of Architecture and
Planning at the University of Colorado, I believe my experience and my ability to work
well with a team make me a qualified candidate to serve with this group.
I am a resident of the Town of Vail, living in East Vail, and I am able to meet as required
on the second and fourth Mondays of each month.
Thank you for this opportunity and I look forward to potentially serving on the PEC and
being more involved in our community.
Sincerely,
:r..MII L~__
Webb Martin
LEED AP
3/18/2014
Tammy Nagel
From: Henry Pratt <henry@gpslarchitects.com>
Sent: Thursday, February 20, 2014 12:27 PM
To: Tammy Nagel
Subject: re-application to the PEe
Tammy,
I would like to submit my name for re-appointment to the PEe. I have served three terms (last two consecutive) so my
qualifications and experience are pretty well known.
Thank you,
Henry
Henry Pratt
l ei : 970.476.11.47
953 , 0 l oge Ro od Well , Suile 230 -Va il. C 081657
www.gptlorchltects.com
1 3/18/2014
LAW OFFICE OF
JOHN B. REDIKER
A PROFESSIONAL CORPORATION
P.O. BOX 68
V AIL, COLORADO 81658
(970) 987 -5230
jbr@redikerlaw.com
March 10,2014
VIA ELECTRONIC MAIL
Vail Town Council
c/o Tammy Nagel
75 S . Frontage Road
Vail, Colorado 81657
Dear Members of the Vail Town Council,
J enclose with this letter my resume for your consideration for the open position on the
Town of Vail Planning and Environmental Commission. I look forward to the opportunity to
meet with you to discuss my qualifications and my interest in the position.
Physical Address: 105 Edwards Village Blvd .• Suite C210 • Edwards, Colorado 81632
Telephone: (970) 987-5230. Facsimile: (970) 797-4822
3/18/2014
JOHN B. REDIKER
Law Office of John B. Rediker, P.c.
P.O. Box 68
Vail, Colorado
(970) 987-5230
EDUCATION
Washington and Lee University School of Law. Lexington, Virginia. August 1996 -May 1999. 1.D.
The Environmental Law Digest, November 1996 -May 1999: Articles Editor; Articles Staff Writer.
Author, Voluntary Environmental Audits and Disclosure Requirements, Environmental Law News, Virginia
State Bar, Winter 1998.
The University of North Carolina at Chapel Hill. Chapel Hill, North Carolina. August 1990 -June 1994.
B.A. English/ History minor. Dean's List, Spring 1992, 1994. Vice-president, Beta Theta Pi Fraternity.
Member -Colorado State Bar, United States Federal Court for the District of Colorado, United States
Second Circuit Court of Appeals, United States Ninth Circuit Court of Appeals, United States Tenth Circuit
Court of Appeals.
EXPERIENCE
Law Office of John B. Rediker, P.c.. Vail, Colorado. June 2010 -Present.
Opened law firm in June 20 10. Represent clients in federal court and state courts throughout Colorado and
the United States in a variety of civil litigation matters. Cases primarily involve real estate, construction and
commercial litigation. Representative clients include homeowners associations, individual homeowners, and
businesses.
Owner, Moe's Original Bar-B-Que. Breckenridge, Colorado. September 2012-Present.
Partner in Moe's Original Bar-B-Que location opened in Breckenridge. Engage in all aspects of restaurant,
operations, management and ownership.
Commissioner, Town of Vail Planning and Environmental Commission. September 201 O-Present.
Currently serves as a commissioner with the Town of Vail Planning and Environmental Commission.
Thomas Genshaft P.c. Aspen, Colorado. May 2007 -May 2010.
Partner; Associate -Worked both as a partner and an associate in civil litigation and transactional law
firm. Independent management of cases involving general commercial litigation and real estate litigation.
Experience in all phases of litigation from case initiation, discovery, trial and appellate work. Managed
cases pending in state and federal courts in Colorado and other jurisdictions as well as cases in arbitration.
Milberg Weiss Bershad & Schulman LLP. New York, New York. June 2004 -February 2007.
Attorney -Associate position in plaintiffs' class action securities law firm. Member of the trial team for In
re Wall Disney Co. Derivative Lilig.; performed cross-examinations of director defendants and assisted in
the preparation of cross-examinations of other defendants and experts. The senior Milberg Weiss associate
assigned to In re Initial Pub Offering Sec. Litig. Experience in all phases of litigation for a variety of
securities cases including brief writing before federal district and appellate courts, preparing for and
conducting depositions, as well as general discovery management.
3/18/2014
ARCADIS G&M, Inc. Denver, Colorado. August 2003 -February 2004.
Associate General Counsel -Associate counsel position at an engineering, environmental and architectural
corporation. Experience in all aspects of handling corporation's legal affairs on a day-to-day basis . Work
included negotiating contracts, managing litigation, collections , corporate governance and handling other
corporate legal affairs.
Temkin Wielga & Hardt LLP . Denver, Colorado . October 1999 -August 2003.
Attorney -Associate position at an environmental and commercial litigation practice. Environmental
litigation experience includes CERCLA, RCRA, and other hazardous waste statutes for a variety of cases
involving mining sites, industrial properties , and waste disposal facilities. Experience in regulatory
compliance matter s. Transactional experience includes counsel and advice regarding impacted real estate ,
negotiating purcha se and sale agreements lor impacted properties. and negotiating in surance coverage for
impacted pl ·operties . Commercial litigation experience include s all phases of litigation in state and federal
court. including feder a l appellate practice.
McKenzie Rhody, LLC. Denver Colorado. August 1999 -September 1999.
Attorney -Contract position -Legal research and motion drafting for construction litigation practice.
Legal Aid Society. Lexington, Virginia. August 1998 -May 1999.
Intern -third year practice certified. Representation in state courts of indigent persons with legal problems
common to poverty population: consumer/credit, domestic relations, landlord/tenant, and public benefits .
The Southern Environmental Law Center. Charlottesville, Virginia . May 1998-August 1998.
Law clerk -The SELC is a non-profit, legal organization providing legal representation tor environmental
and conservation organization s both in court and before regul atory agencies. Re searched and drafted
memoranda and other documents concerning issues involving the Clean Air Act and NEPA.
2
3/18/2014
Art in Public Places Board Interview Questions
What interested you in applying for the AIPP Board membership?
What qualities and experience can you bring to the AIPP board and programs?
Why is public art important to the Vail community?
Are you able to provide recommendations for AIPP’s creative programing?
Along with the monthly meetings, AIPP sponsors several programs throughout the year. Are
you able to make the necessary time commitment attend monthly meetings, participate in
programs, and help to promote AIPP within the community?
3/18/2014
Art in Public Places Board
Attendance 4/2012-3/2014
Lantern Workshop: Kathy Langenwalter, Jennifer Mason, Wendy St. Charles
Tree Lighting: Doe Browning, Cookie Flaum, Kathy Langenwalter, Jennifer Mason, Wendy St. Charles
Triumph Opening: Doe Browning, Cookie Flaum, Kathy Langenwalter, Dana Patterson
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
A B C D E F G H
Date Doe Browning Kaili Chipman Cookie Flaum Susan Frampton Kathy Langenwalter Jennifer Mason Monica Mattingly
4/2/2012 Absent Absent
5/7/2012 Absent Absent Absent
6/4/2012 Absent Absent
7/2/2012 Absent
8/6/2012 Absent Absent
9/10/2012 Absent
10/1/2012 Absent Absent
11/12/2012 Absent Absent Absent
12/3/2012 Absent Absent
1/7/2013 Absent Absent Absent
2/4/2013 Absent Absent
3/4/2013 Absent Last Meeting Absent/Last Meetin
4/1/2013 Absent
5/6/2013 Absent Absent
6/3/2013 Absent Absent Absent
7/1/2013 Absent Absent
8/12/2013 Absent Absent
9/9/2013 Absent
10/7/2013 Absent
11/4/2013
12/2/2013 Absent
1/6/2014 Absent Absent
2/3/2014
3/3/2014
3/18/2014
Art in Public Places Board
Attendance 4/2012-3/2014
Lantern Workshop: Kathy Langenwalter, Jennifer Mason, Wendy St. Charles
Tree Lighting: Doe Browning, Cookie Flaum, Kathy Langenwalter, Jennifer Mason, Wendy St. Charles
Triumph Opening: Doe Browning, Cookie Flaum, Kathy Langenwalter, Dana Patterson
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
I J K L
Bill Pierce Dan Telleen Dana Patterson Wendy St. Charles
Absent Absent
Absent Absent
Absent
Absent
Absent
Absent
Absent
New Member New Member
Absent
Absent
Absent
3/18/2014
Building and Fire Appeals Board
Interview Questions
1. The main responsibility of a board member is to hear appeals of the building
official and fire marshal as to interpretation of the building and fire codes.
How will your previous experience be used to make a decision on a building or fire
code requirement?
Example: The building official has determined that a specific foam product may
not be used in a building. The product manufacturer is appealing that decision to
the board.
2. One of the responsibilities of a board member is to review new editions of the
building codes for possible adoption by the town.
Do you have any experience in a code development process? If so, please give us
an example. If not, please explain how your previous experience and education
will help you participate in the code review process.
3. A mountain community such as ours requires the use of some unique
construction practices.
Please give us an example of a construction practice that you have used to adapt
to a condition that is unique to our local environment?
3/18/2014
S:\Community Development\Building\Building and Fire Board of Appeals\2013 BOA Attendance
Meeting Date
BOA Board Attendance Mark Mueller Kyle Webb
Kathy
Langenwalter Rollie Kjsebo Steve Loftus
Mark Hallenbeck
(alternate)
Mark Donaldaon
(alternate)
January 10, 2013 Cancelled Cancelled Cancelled Cancelled Cancelled Cancelled Cancelled
February 14, 2013 Cancelled Cancelled Cancelled Cancelled Cancelled Cancelled Cancelled
March 14, 2013 X Absent X X X X X
April 11, 2013 X X X X X X X
May 9, 2013 Cancelled Cancelled Cancelled Cancelled Cancelled Cancelled Cancelled
June 13, 2013 Cancelled Cancelled Cancelled Cancelled Cancelled Cancelled Cancelled
July 11, 2013 X Absent X X X X Absent
August 8, 2013 Cancelled Cancelled Cancelled Cancelled Cancelled Cancelled Cancelled
September 12, 2013 X X X Absent X Absent X
October 10, 2013 X X X X X X X
November 14, 2013 Cancelled Cancelled Cancelled Cancelled Cancelled Cancelled Cancelled
December 12, 2013 Cancelled Cancelled Cancelled Cancelled Cancelled Cancelled Cancelled
TOTAL ATTENDED 5 3 5 4 5 4 4
TOTAL ABSENT 0 2 0 1 0 1 1
3/18/2014
S:\Community Development\Building\Building and Fire Board of Appeals\2014 BOA Attendance
Meeting Date
BOA Board Attendance Mark Mueller Kyle Webb
Kathy
Langenwalter Rollie Kjsebo Steve Loftus
Mark Hallenbeck
(alternate)
Mark Donaldaon
(alternate)
January 9, 2014 Cancelled Cancelled Cancelled Cancelled Cancelled Cancelled Cancelled
February 13, 2014 X Absent X X X X X
March 13, 2014
April 10, 2014
May 8, 2014
June 12, 2014
July 10, 2014
August 14, 2014
September 11, 2014
October 9, 2014
November 13, 2014
December 11, 2014
TOTAL ATTENDED 1 0 1 1 1 1 1
TOTAL ABSENT 0 1 0 0 0 0 0
3/18/2014
S:\Community Development\Planning\DRB\Attendance Tables\DRB Attendance Table 13
Meeting Date Attendee
DRB Attendance Andy Forstl Rollie Kjesbo Tom DuBois Brian Gillette Libby Maio
April 3, 2013 X X X X X
April 17, 2013 X X X X X
May 1, 2013 X X X Absent X
May 15, 2013 X X X X X
June 5, 2013 X X X X X
June 19, 2013 X X Absent X Absent
July 3, 2013 X X X X X
July 17, 2013 X X X X X
August 7, 2013 X X X X X
August 21, 2013 Absent X X X X
September 4, 2013 X X X X X
September 18, 2013 X X X X Absent
October 2, 2013 X X X X X
October 16, 2013 X Absent X X X
November 6, 2013 X X X X X
November 20, 2013 X X X X X
December 4, 2013 X X X X Absent
December 18, 2013 Absent X X Absent X
January 1, 2014 Cancelled Cancelled Cancelled Cancelled Cancelled
January 15, 2014 X X X X X
February 5, 2014 X Absent X X X
February 19, 2014 X X X X X
March 5, 2014 X X X X X
March 19, 2014
Total Attended 20 20 21 20 19
Total Absent 2 2 1 2 3
Total Early Departure 0 0 0 0 0
3/18/2014
S:\Community Development\Planning\PEC\Attendance Tables\PEC Attendance Table 13
Meeting Date
PEC Attendance Bill Pierce Henry Pratt Michael Kurz Luke Cartin Susan Bird John Rediker Pam Hopkins
April 8, 2013 X X X X X X X
April 22, 2013 X X X X Absent X X
May 13, 2013 X X X X X Absent Absent
May 27, 2013 Holiday Holiday Holiday Holiday Holiday Holiday Holiday
June 10, 2013 X Absent X X X X X
June 24, 2013 X X X X X X X
July 8, 2013 X X X X X X Absent
July 22, 2013 X X X X X Absent X
August 12, 2013 X X X X Absent X X
August 26, 2013 X Absent X X X X X
September 9, 2013 X X X X Absent Absent X
September 23, 2013 X X X Absent X X X
October 14, 2013 X X X X X X X
October 28, 2013 X X X X X X X
November 11, 2013 X X Absent X X X Absent
November 25, 2013 X Absent X X X X X
December 9, 2013 X X X X X Absent Absent
December 16, 2013 X X X X X X X
January 13, 2014 Absent X X X X X X
January 27, 2014 X X Absent X X X Absent
February 10, 2014 X X X Absent X X X
February 24, 2014 X X X X X Absent Absent
March 10, 2014 X X X Absent X X X
March 24, 2014
TOTAL ATTENDED 21 19 20 19 19 17 16
TOTAL ABSENT 1 3 2 3 3 5 6
3/18/2014
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: March 18, 2014
ITEM/TOPIC: Council Work Plan
PRESENTER(S): Suzanne Silverthorn
ATTACHMENTS:
Council Work Plan
3/18/2014
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eL e Vate the qua Lity of the experience
the premier
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mountain resort
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council action plan 2014-2016
t he town of Vail continues to focus on being the premier international mountain resort community.
That focus is most evident in three specific areas: enhancing economic vitality, growing a balanced community
and continually elevating the quality of the e Xperience. In this report, learn more about what is happening in each
of these areas to secure Vail’s premier position.
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3/18/2014
Grow a vibrant and diverse economy that
keeps us at the forefront of our resort
competitors for the long-term with
continued opportunities for private and
public investment and philanthropy.
– Long-term strategic plan to enhance
competitiveness of TOV
– Economic diversity strategy
– Air service expansion leadership
– TOV endowment fund
expand upon our community
infrastructure as the foundation of our
town’s success with particular emphasis
on an abundance of recreational, cultural
and educational opportunities while
building capacity for future leaders.
– Balanced community composition
– Practical housing policy
– Red Sandstone Elementary School strategy
– Residential remodel process improvements
– Future leadership program
Deliver on the promise, “Vail like nothing on earth,”
in everything we do.
– Excellent municipal
services
– Convenient and efficient
parking and transportation
– Appropriately-sized
environmental programs
– Effective marketing initiatives
– Cutting-edge technology
competitiveness
– World-class
recreational amenities
– I-70 impact mitigation
enhance economic Vitality
Grow a balanceD community
continually eleVate the Quality
of the eX perience
the premier
international
mountain resort
community
council action plan 2014-2016
2
2014 areas of focus - Vail town council
our Vision : To be the Premier International Mountain Resort Community!
our mission: Grow a vibrant, diverse economy and community, providing our citizens and
guests with exceptional services and an abundance of recreational, cultural
and educational opportunities.
3/18/2014
Grow a vibrant and diverse economy that keeps us
at the forefront of our resort competitors for the long-term with continued opportunities for private and public
investment and philanthropy.
– Long-term strategic plan to enhance competitiveness of TOV
– Economic diversity strategy
– Air service expansion leadership
– TOV endowment fund
3
council action plan
KEy InITIATIVES & TACTICS
Develop a long-term plan to enhance our competitiveness as a resort community with Town Council adoption by October 2014.
— Conduct a review of existing research, develop competitive assessment (peer resort visits, analysis of infrastructure/facilities,
tax strategy, service delivery, etc.) and recommend actions.
— Components of the plan should include: 1) redirecting VLMD dollars, special events funding and expanding St. Moritz Sister City
activities to grow the destination and international overnight guest market; 2) identifying strategies to increase the effectiveness of
other marketing initiatives, including a review of the VLMD charter and further leveraging alignment between CSE and VLMDAC; 3)
recommendations from Village Character Study; and 4) establishing 2015 and 2016 budgets to align with long-term plan.
Continue an ongoing focus on maintaining economic diversity that allows our economy to flourish while protecting it from
fluctuating market conditions.
— Assess current economic drivers and determine key leverage points for increased diversity.
— Focus includes: 1) an emphasis on the destination orthopedics market that will bring more medical meetings to Vail and other related
activities; 2) facilitating completion and implementation of the Vail Valley Medical Center Master Facilities Plan; 3) continuing to
market health and wellness assets; 4) strengthening ties with small businesses by engaging VEAC, VCBA and VVP to help identify
additional town-related roles and/or actions for consideration; and 5) improving the regulatory environment for doing business in Vail
by continuing to improve development review process, special event permit process and storefront improvement incentive program for
2015 World Championships.
Provide leadership to expand EGE air service.
— Develop a strategy to provide support to expand EGE air service including continued dialogue for international terminal and funding for
flight guarantees for markets of interest to Vail.
Develop and promote a TOV Endowment Fund to be launched in January 2015.
— Establish organizing committee to create Town of Vail endowment fund with development of purpose statement, governance structure
and investment policy.
— Research investment managers and banking institutions.
— Determine appropriateness of “Friends of Public Art,” “Friends of Gore Creek” and “Friends of Trails.”
enhance economic Vitalityfocus area i - enhance economic Vitality
Goal : Grow a vibrant and diverse economy that keeps
us at the forefront of our resort competitors for
the long-term with continued opportunities
for private and public investment and
philanthropy.
3/18/2014
expand upon our community infrastructure as the
foundation of our town’s success with particular emphasis on an abundance of recreational, cultural and educational
opportunities while building capacity for future leaders.
– Balanced community composition
– Practical housing policy
– Red Sandstone Elementary School strategy
– Residential remodel process improvements
– Future leadership program
council action plan
KEy InITIATIVES & TACTICS
Define a balanced community composition.
— Assess current community composition and determine key leverage points for desired shifts in composition while extending our
geographic perspective to include the upper Eagle Valley (Vail to Edwards).
— Conduct a gap analysis to determine if there are additional amenities to be considered that would influence families to live in Vail.
— Build upon existing strategies that encourage Eagle County residents to utilize Vail (recreation programs, parking programs,
special events, etc.)
Define a practical housing policy.
— Review, update and adopt amendments to the 2008 Town of Vail Housing Strategic Plan.
— Determine potential viability for affordable housing to be built on the Chamonix property in West Vail and build first phase pending
favorable market conditions.
— Continue operation and management of western half of Timber Ridge while facilitating construction of Lion’s Ridge Village Apartments
on east side.
Develop a plan with the Eagle County School District for Red Sandstone Elementary School
— Review long-term facility maintenance and capital improvements schedule with representatives from Eagle County School District.
— Work with Eagle County School District representatives on long-term plan to retain school as viable community asset.
Improve the regulatory environment for home improvement.
— Introduce series of customer service initiatives to further improve the town’s development review process to include: 1) permit software;
2) inspection service hardware; 3) document imaging for citizen access; 4) GIS database expansion; and 5) citizen access portal.
Initiate long range planning projects.
— West Vail Master Plan.
— Vail Land Use Plan.
— Zoning regulations update.
Design a future leadership program.
— Work with Vail Leadership Institute to develop a leadership program of national renown.
— Reengage in Town of Vail organizational development to promote and support TOV’s ongoing success.
— Create a Town of Vail transition plan to develop future leaders to continue the unique traditions, values and culture of the TOV.
Grow a balanceD communityfocus area ii - Grow a balanceD community
Goal : Expand upon our community infrastructure
as the foundation of our community’s success
with particular emphasis on an abundance
of recreational, cultural and educational
opportunities while building capacity for
future leaders.
4
3/18/2014
Deliver on the promise, “Vail like nothing on earth,”
in everything we do.
– Excellent municipal services
– Convenient and efficient
parking and transportation
– Appropriately-sized
environmental programs
– Effective marketing initiatives
– Cutting-edge technology
competitiveness
– World-class recreational amenities
– I-70 impact mitigation
council action plan
KEy InITIATIVES & TACTICS
Continue to provide excellent municipal services.
— Conduct SWOT analysis to determine future service delivery strategies with early focus on 2015 budget planning.
— Define expectations for service levels, re: “Vail Standards.”
— Benchmark municipal service level ratings from 2014 Community Survey.
— Implement service commitments for 2015 FIS Alpine World Ski Championships, Feb. 2-15.
— Develop a standard operating procedure for construction management of multi-million dollar projects.
— Maintain and improve a high level of readiness and response to natural and man-made threats to ensure a safe and secure community
with continued focus on emergency preparedness, including wildland fire mitigation, education, prevention and effective evacuation
strategies.
— Determine future of new town hall.
Improve the quality/convenience of parking and transportation.
— Conduct focus groups/citizen and non user survey assessments to probe quality and convenience issues.
— Replace existing parking equipment in 2014.
— Construct new Lionshead parking structure entry and skier drop off improvements in 2014.
— Complete Frontage Road bike lane/shoulder widening and turn lane projects in spring 2014 in advance of CDOT overlay in summer 2014.
— Implement phase III wayfinding (pedestrian blades, directories/maps and bus stop signs) in 2014.
— Review parking policies regarding supply and demand, as well as operational policies and rates prior to 2014-15 season.
— Determine future use of $4.3 million parking pledge from Vail Resorts.
— Review loading and delivery strategy.
— Complete planning phase by 2015 and construct Vail I-70 underpass in 2016-17.
— Explore additional park ‘n ride opportunities with Eagle County.
— Contribute to ECO Transit long-range planning strategies.
(continued on next page)
continually eleVate the
Quality of the eX periencefocus area iii -
continually ele Vate the
Quality of the e Xperience
Goal : Deliver on the promise,
“VAIL Like nothing on earth,”
in everything we do.
5
3/18/2014
Deliver on the promise, “Vail like nothing on earth,”
in everything we do.
– Excellent municipal services
– Convenient and efficient
parking and transportation
– Appropriately-sized
environmental programs
– Effective marketing initiatives
– Cutting-edge technology
competitiveness
– World-class recreational amenities
– I-70 impact mitigation
council action plan
(continued from previsous page)
Focus on environmental programs appropriate to our size.
— Implement community-wide recycling program.
— Complete actions identified in Gore Creek Water Quality Improvement Plan.
— Continue ongoing stream tract enhancements.
— Implement phase II energy reduction program for town facilities.
— Determine public policy on future use of plastic bags.
Implement cutting-edge technology to ensure competitiveness.
— Complete cellular/Wi-Fi installation by fall 2014.
— Update town-wide camera infrastructure platform, including new bus cameras and Vail/Lionshead Village security cameras by summer
2014.
— Partner with Vail Resorts to share technology infrastructure and future strategies to enhance guest experience.
— Prioritize TOV technology needs, including redesign of website, phone system upgrade, online payments, etc.
Facilitate world-class recreation amenities.
— Complete 18th hole relocation at Vail Golf Club and companion driving range net project.
— Remodel nordic Center/Golf Course Clubhouse.
— Complete upper bench improvements at Ford Park and Amphitheater improvements (on time and on budget).
— Use Ford Park Master Plan and development review process for Betty Ford Alpine Gardens Education Center to ensure facility complies
with world-class standards.
— Complete improvements to lower bench playground and restrooms at Ford Park.
— Design and renovate Booth Creek Park.
— Locate, design and create a timetable to build a permanent skatepark.
Review mitigation strategies to reduce impact of I-70.
— Pursue noise wall demonstration project.
— Continue sand berm project in East Vail.
— Work with CDOT on maintenance and water quality issues.
continually eleVate the
Quality of the eX periencefocus area iii -
continually ele Vate the
Quality of the e Xperience
Goal : Deliver on the promise,
“VAIL Like nothing on earth,”
in everything we do.
6
3/18/2014
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: March 18, 2014
ITEM/TOPIC: Information Update:
1) January Sales Tax;
2) February Revenue Highlights;
3) CSE March DRAFT Meeting Minutes
4) Pesticide Memorandum
ATTACHMENTS:
January Sales Tax
February Revenue Highlights
CSE DRAFT 030514 Meeting Minutes
Pesticide Memorandum
3/18/2014
MEMORANDUM
February 27, 2014
To: Vail Town Council
Stan Zemler
Pam Brandmeyer
Judy Camp
From: Sally Lorton
Re: January Sales Tax
It is estimated Vail will collect another $125,000 in January sales tax to
bring January collections to $3,458,088. If so, January will be up 7.3% or
$235,112 from budget and up 9.9% or $312,568 from January 2013.
3/18/2014
% Change % Change
2014 Budget from from
Month 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 Budget Collections Variance 2013 Budget
January 1,997,091 2,225,841 2,275,967 2,597,985 2,783,306 2,976,655 2,619,673 2,564,383 2,795,688 2,855,524 3,145,620 3,222,976 3,333,088 110,112 5.96%3.42%
February 2,111,163 2,362,825 2,429,377 2,527,130 2,718,643 3,071,615 2,588,889 2,577,360 2,803,136 2,994,580 3,267,351 3,268,808
March 2,372,942 2,344,178 2,785,101 2,852,954 2,986,446 3,327,304 2,504,567 2,685,004 3,143,418 3,185,859 3,650,157 3,507,367
April 871,468 992,157 915,554 1,280,324 1,330,740 1,098,918 1,235,941 1,156,934 1,191,690 1,183,087 1,069,962 1,349,750
May 428,919 411,595 458,770 449,283 545,874 622,103 516,150 421,925 473,292 487,739 563,532 592,750
June 742,755 732,113 834,913 805,362 953,017 918,061 717,233 873,765 895,951 963,143 1,022,388 1,035,676
July 1,075,532 1,128,514 1,166,183 1,255,243 1,265,781 1,397,842 1,121,860 1,228,767 1,481,329 1,573,499 1,654,867 1,587,573
August 1,029,446 994,445 993,985 1,055,614 1,162,746 1,349,795 1,068,391 1,147,352 1,310,471 1,380,710 1,507,048 1,457,381
September 679,208 757,033 795,807 832,549 908,318 834,569 753,754 761,425 889,945 978,037 990,164 998,559
October 508,092 532,537 566,173 614,396 688,519 662,767 581,033 594,362 623,420 644,577 755,133 742,822
November 591,269 623,646 713,117 799,582 747,877 719,109 651,873 701,075 788,430 825,873 947,627 878,666
December 2,171,098 2,362,095 2,549,032 2,771,258 2,821,871 2,652,628 2,553,974 2,963,763 3,184,645 2,973,826 3,415,171 3,357,673
Total 14,578,983 15,466,979 16,483,979 17,841,680 18,913,138 19,631,366 16,913,338 17,676,115 19,581,415 20,046,454 21,989,020 22,000,000 3,333,088
Town of Vail
Sales Tax Worksheet
2/27/2014
3/18/2014
- 1 -
TOWN OF VAIL
REVENUE HIGHLIGHTS
March 1, 2014
Sales Tax
Upon receipt of all sales tax returns, January collections are estimated to be
$3,333,088 up 6.0% from last year and up 3.4% compared to budget. Inflation
as measured by the consumer price index was up 1.6% for January.
Real Estate Transfer Tax (RETT)
RETT collections through January total $687,530 up 16.0% from this time last
year. Of current collections, 23.4% is from major redevelopment projects
including Manor Vail, Four Seasons, Ritz Carlton Residences, Solaris, and Lions
Square Lodge North. Collections not related to major redevelopment projects
currently total $526,530 down 2.7% from prior year.
Parking Revenue
Season to date:
Pass sales from November through February 28 total $681,984, up 11.0% from
prior winter season.
Daily sales from the parking structures as of February 28 total approximately
$1.7 million, up 12.5% from the prior winter season.
3/18/2014
CSE Minutes March 5, 2014 Page 1 of 5
MINUTES:
COMMISSION ON SPECIAL EVENTS MEETING
Vail Town Council Chambers
Wednesday, March 5, 2014 @ 8:30 a.m.
CSE Members Present: Jeff Andrews
Bobby Bank
Amy Cassidy
Barry Davis
Mark Gordon
Rayla Kundolf
Nicole Whitaker
Town of Vail Staff Present: Kelli McDonald, Economic Development Manager
Sybill Navas, CSE Coordinator
Others Present: Laura Waniuk, CSE/VLMD Event Liaison
Margaret Rogers, Vail Town Council
Matt Mire, Vail Town Attorney
Laura Lodge, Big Beers, Belgians and Barleywines Festival
Helene Mattison, Grand Traverse Adventures and
Beth Pappas, Vail Recreation District: Keen Vail Kids Adventure
Race
Davy Ratchford, Vail Resorts Marketing
Cati Miller, Solaris
Ariel Rosemberg, Vail Summer Blue Grass Series
Missy Johnson, Highline
Sandra Perrig, Vail Valley Partnership
Meeting Materials may be viewed at:
http://www.vailgov.com/WebLink8/Browse.aspx?startid=34151&row=1&dbid=0
CSE Chair, Barry Davis, called the meeting to order at 8:30 a.m.
Continuing Discussion w/Davy Ratchford re: Review event survey data and evaluate
which events best deliver destination visitation.
Ratchford is looking forward to CSE and VLMDAC working together more closely. The
groups need to reach an understanding on how to market strategically for future events.
Ratchford suggests taking a look more closely at the events that drive destination visitation.
The next action item is that the VLDMAC will take a look at the statistics and provide
feedback on what and how much to fund. Ratchford mentioned that there can be multiple
3/18/2014
CSE Minutes March 5, 2014 Page 2 of 5
strategies. Driving overnight traffic for a specific event is different than marketing for an
upsell event – such as the Farmer’s Market. Consider what the CSE and VLMDAC want to
market ahead of time versus marketing on site in town.
Andrews said that there is a need to break down the events into more categories, events
that don’t necessarily drive overnight guests but they could drive retail and restaurant
revenue. Ratchford closed with saying that we need to work on a unified upsell strategy.
We should analyze how we communicate events to the public. Andrews said that he
thought that additional criteria or categories should be added to the scoring mechanism for
allocating destination marketing funding for events.
Administrative Items
Motion to approve the Minutes of the CSE Meeting of February 5, 2014, as
presented. M/S/P: Kundolf/Gordon/Unanimous – The motion passed 7-0.
Reminder: Town of Vail Community Meeting
Tuesday, March 11 @ 5:00 p.m. at the Donovan Pavilion
Review Financial Status and acceptances of funding allocations
Navas provides an update on where we are with payment and two events are not going to be
funded: Vail Global Energy Forum, New Years Eve.
Event Liaison Update: Laura Waniuk
Please see presentation, covered the next 3 events, Vail Film Festival, Taste of Vail and Pink
Vail marketing.
CIRSA (Colorado Intergovernmental Risk Sharing Agency) Education and training for
new board members: Matt Mire, Vail Town Attorney
Mire explains why the training is required. If there are any legal questions, he is in the office
Tuesday and Thursdays. The CSE is more of a judicial commission.
http://www.cirsa.org/coverageline/blog-discussion.aspx?blog_id=1227
1. Honoring the Allocation of Responsibilities: Recognize that your role has changed
once you’ve joined the board. Your responsibility is in the best interest of the TOV and
CSE.
2. Honoring Transparency in Meetings: Avoid conduct that is outside the scope of your
office responsibilities. Avoid inadvertent meetings; private emails are not acceptable,
nor are ex parte contacts. Communicating outside of the public forum is not acceptable,
including emails or texts. Every discussion needs to be on record.
3. Honoring the Quasi-Judicial Rules of Engagement: Before the board acts, look into
the charter, to make sure they are within their authority. The responsibility here is to
allocate funds in a public forum. .
4. Honoring Standards of Personal Conduct: Run a good meeting. The idea is to make
people feel they are treated fairly even if they don’t get what they want.
3/18/2014
CSE Minutes March 5, 2014 Page 3 of 5
Update on Vail Summer Bluegrass Series: Ariel Rosemberg, Vail Summer Bluegrass Series
Rosemberg provided update on where the event planning stands. He presented the line-up for
the series. It’s a well-rounded lineup, appeal for both younger and older audiences.
He spoke about the initial partners and sponsors. Eco Products is going to provide a plastic
cup that people can take home and re-use. The goal is to work with a different craft brewery
per week. Rosemberg is working with Sera Schools; they place adults and students in music
programs. The event will also focus on the sustainability initiative using the “Zero Hero”
program. They will launch sales of tickets for preferred seating on April 1. If the event is
successful, the CSE needs to make sure that it is considered to be funded for 2015. Gordon
mentioned that the line up is great, and there may be an opportunity to extend the series.
Keen Vail Kids Adventure Race: Beth Pappas, VRD and Helene Mattison, Grand Traverse
Adventures. Update on outcome of negotiations between VRD and Grand Traverse.
The name has changed to Kids Adventure Games, because there will be a lot of other
activities going on in addition to the race. In 2014 Grand Traverse are going to hold Kids
Adventure Games events at 7 other resorts, each in a different state. This year the Keen Vail
Kids Adventure Race will be held in Vail, and put on by the Vail Recreation District. It will be
incorporated in the Kids Adventure Games Series in 2015 and will remain the only venue in
Colorado. Pappas mentioned that they are planning to make Vail the “National/World
Championship” location for 2015 and on. There will not be a national championship this
summer. CSE funding will stay strictly in Vail. They have mapped out the event planning for
the next five years and Vail is a marketing focus. The Vail event is 5 days in length this year
from August 6-10. This is a great example of an upsell opportunity. Mattison said that they are
trying to get guests to stay the weekend before.
Vail America Days Budget Planning:
CSE members reviewed the revised budget for Vail America Days as provided by Highline at
the last CSE meeting. Navas reminded the CSE that Highline had requested $120,000 to
produce the event in 2014; however the CSE allocated only $70,000 based on the following
considerations:
• In 2013, the event had been expanded to a full three day celebration featuring kids’
zones and a beer garden with live music in Solaris, in addition to the parade and
fireworks.
• Solaris has stepped up to provide the entertainment within the plaza in 2014 at their
own expense.
• The CSE directed that the event funding should cover only the parade, marketing and
fireworks. In 2013 funding was $40,000, plus a credit of $31,500 for fireworks- a total of
$71,500.
Highline responded to the 2014 offer by stating that they had lost money on the event in 2013
and that since the bombing incident at the Boston Marathon the insurance costs associated
with the parade were significantly greater than they had anticipated. They provided a revised
budget reflecting a reduced fireworks budget to accommodate the dramatic increase in
insurance rates.
3/18/2014
CSE Minutes March 5, 2014 Page 4 of 5
Davis recommended reallocating the $7,500 funding that had been returned to the CSE’s
budget as a result of Highline’s decision to cancel the 2014 Vail NYE event at Dobson to the
Vail America Days fireworks.
The additional funding would bring the total budget for fireworks for Vail America Days to
$21,500, which would be adequate for a show approximately 11 minutes in length using the
traditional high-flying fireworks. Navas noted that the budget for the close proximity fireworks
used in 2013 had been $35,000, and that the feedback had been generally disappointing.
Traditionally the fireworks shows have fun 15-16 minutes in length. The CSE agreed
unanimously that the funding for fireworks, even with the additional $7,500, was minimal and
hoped that the community would find it adequate.
Motion to approve the reallocation of $7,500 from Vail NYE to Vail America Days
for the purpose of augmenting the fireworks component, for a total allocation of
$77,500.
M/S/P: Bank/Gordon/Unanimous- The motion passed 7-0.
Following a brief discussion, CSE members agreed by consensus that since the funding had
been specifically directed by council to support Life Long Learning category events, they would
not consider reallocation opportunity for the TIER IV funds restored to that budget as a result
of the Council’s decision to withdraw their support of the $7,500 funding for the Vail Global
Energy Forum on account of regional marketing conflicts.
For 2015 funding, the next step is to draft a memo from the CSE, including a complete history
of CSE funding and a strategic recommendation for allocation of budget. Andrews and
Whitaker will create the initial draft of the memo.
Event Recap: Big Beers Belgians, and Barleywines Festival, Laura Lodge
Lodge spoke about the event’s success. She said that the roundabout banners were an added
benefit. They increased attendance despite the poor weather. Lodge mentioned that she
worked with Jason from Intercept Insights and added in questions to the survey. As the event
grows, it’s key to keep it personal and intimate. Perhaps add some additional events with the
brewers themselves, seminars. Guests could extend their stay. The areas for improvement are
parking and bathrooms. Gordon mentioned that the attendees were very active on twitter and
the social media marketing was organic.
Motion to approve the recap and final funding disbursement for Big Beers,
Belgians and Barleywines Festival.
M/S/P: Cassidy/Andrews/Unanimous. The motion passed 7-0.
Lionshead Merchant Assoc. Funding for the Colorado Grand Enhancements: Cati Miller
Miller spoke about the Lionshead Merchants Association; she does not want the association to
lose the funding just because she is no longer heading up the program. Navas said that the
agreement hasn’t gone out to the Lionshead merchants yet because there was a question
about how the contract should be drafted.
Event Attendance Survey Results: Review results as provided by RRC and discussion from
Council Meeting on Tuesday, March 4 and provide comments.
Discussion:
3/18/2014
CSE Minutes March 5, 2014 Page 5 of 5
Rogers gave an overview on how the RRC presentation was received by the Town Council.
There are some discrepancies in the results that can vary, for example, depending on what
percentage of a total event budget CSE funds. However, if the CSE funds the event 100%, then
there is ROI that makes a little more sense. RRC is going to put together methodology for
event producers to use for their attendance. McDonald said that it’s important to get that data
and methodology and also help the event producers to collect this info.
RRC stats support the intuition of the CSE and what the VLMDAC have been doing already.
Davis mentioned that CSE was the biggest proponent of the review of attendance. Andrews
brought up the “guidelines for post-event recaps” document. Navas said that we need to look
at the recap presentations more closely and not release final funding until the information is
100% complete.
McDonald reiterated that accountability is key; the taxpayer needs to know how their dollars
are being spent and the ROI. The survey costs have been expensive; Lodge mentioned that
for the Big Beers event, it cost $2000, which was 20% of the funding they received. The CSE
needs to think about the survey implementation, perhaps negotiating for a complete quote for
all events with a survey company. McDonald said that perhaps this could be part of the 2015
budget.
CSE Members requested to please add additional time to the agenda to continue the
discussion at the next meeting.
New Business and Community Input
None
Motion to adjourn @ 11:52 a.m.
M/S/P: Kundolf/Cassidy/Unanimous- The motion passed 7-0
Next CSE Meeting:
Wednesday, April 2, 2014 @ 8:30 a.m.
Vail Town Council Chambers
3/18/2014
To: Vail Town Council
From: Departments of Community Development and Public Works
Date: March 18, 2013
Subject: Update on Pesticide Applicator Registration
INFORMATION UPDATE
On February 4, 2014, town staff presented the merits of requiring registration of
commercial insecticide applicators similar to current ordinances requiring registration of
general contractors and private snowplow operators. Town Council reached consensus
that this is an action that should be implemented.
Since that time, the town attorney has determined that Colorado law limits the ability of
municipal government to enact ordinances regulating pesticide applicators.
Because an ordinance requiring registration is not likely, staff recommends that a targeted
education approach towards landscape contractors, applicators and homeowners could be
a suitable substitute.
Educational information will include:
water quality issues in Gore Creek
pesticide alternatives implemented by the town
reminders of state laws regarding pesticide applications
o the need for an applicator’s license
o vehicle identification requirements
o “The Label is the Law”
Work will begin immediately to ensure that the information is distributed prior to the
upcoming spring “spraying” season.
3/18/2014
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: March 18, 2014
ITEM/TOPIC: Matters from the Mayor, Council and Committee Reports
3/18/2014
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: March 18, 2014
ITEM/TOPIC: Adjournment (4:30 p.m.)
NOTE: UPCOMING MEETING START TIMES BELOW (ALL ARE APPROXIMATE DATES
AND TIMES AND SUBJECT TO CHANGE)
--------------------
THE NEXT REGULAR VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BEGIN AT
APPROXIMATELY 12:30 P.M. (or TBD), TUESDAY, April 1, 2014 IN THE VAIL TOWN
COUNCIL CHAMBERS
FUTURE AGENDA ITEMS:
Ongoing agenda items TBD: DRB/PEC updates - Warren - WS - 15 min.; Information Updates
Attachments: WS - 15 min.; Executive Session items: 30 min.; Consent Agenda: 5 min.; Town
Manager Report: 5 min.
FUTURE AGENDA ITEMS:
Booth Creek Park Options - ES - 4/1 - Todd
Tour of Eagle Airport, presentation on Airport Master Plan, Eagle Air Alliance, Vail Resorts
Role - WS - 4/1
2nd Budget Supplemental - ES - 4/1 - Kathleen
Pesticides Registration Ordinance 2nd reading - ES - 4/1
VLMDAC Joint meeting - WS - 5/20
I-70 Vail Underpass Traffic Analysis Update - ES - TBD - Tom
Clean Up Title 12 Ordinance - TBD
NEPA and Uniformed Relocation Act - 30 min. - ES - Mike Vanderhoff - TBD
Plastic bags - TBD
Village Information Center - Greg - TBD
Fee Schedule changes - George - TBD
Neighborhood Speed Control - TBD - Greg/Dwight
Housing Strategic Plan - George - TBD
Beaver policy update - Kristen - WS - TBD
Vail Valley Medical Center Master Plan Update - 60 min - ES - George - TBD
2015 WAC construction restrictions discussion - 30 min - WS- George - TBD
Sister City discussion - TBD
Discussion of future of RSES - TBD
Streaming PEC & DRB - TBD
2015 Expectations/Legacy Piece - TBD
2015 Town-wide fulfillment - TBD
VLMD Term limits - TBD
Marijuana policy discussion - WS - Matt - TBD
Community Garden permission to proceed through the process for fence installation - TBD
Walking Mountains zero watse program presentation - TBD
3/18/2014