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HomeMy WebLinkAbout2014-04-01 Agenda and Support Documentation Town Council Evening SessionVAIL TOWN COUNCIL EVENING SESSION AGENDA VAIL TOWN COUNCIL CHAMBERS 75 S. Frontage Road W. Vail, CO 81657 6:00 P.M., APRIL 1, 2014 NOTE: Times of items are approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. 1. ITEM/TOPIC: Citizen Participation (15 min.) 2. ITEM/TOPIC: Consent Agenda: 1) Approval of March 4 and March 18 Meeting Minutes; 2) Resolution No. 11, Series of 2014 - Approving VLMD 1st Budget Supplemental; 3) Pre-Construction Management Contract Award - Greg Hall (5 min. ) 3. ITEM/TOPIC: Town Manager's Report (5 min. ) 4. ITEM/TOPIC: I-70 Vail Underpass Traffic Update (90 min) PRESENTER(S): Tom Kassmel ACTION REQUESTED OF COUNCIL: Council to provide input, solicit public feedback regarding the traffic projections, traffic analysis and the intersection configuration selection; and provides staff with direction on what additional information the Council would like to have prior to endorsing an intersection configuration. BACKGROUND: The I-70 Vail Underpass is a proposed new multimodal pedestrian and vehicular connection that is midway between Main Vail and West Vail exits, passing under I-70. This underpass has been identified in the Vail Transportation Master Plan and the CDOT I-70 Programmatic Environmental Impact Statement (PEIS) as a critical link between the North and South Frontage Road. The Town and CDOT have recently entered into a Letter of Commitment and an Inter-Governmental Agreement (IGA) to jointly fund the design and construction of this project with an expected completion date of December of 2017. CDOT, the Town of Vail, and the selected design consultant, Felsburg, Holt & Ullevig (FHU), have begun the design process based on the recently endorsed preferred location of the underpass and will provide an update of the traffic analysis to Town Council. STAFF RECOMMENDATION: Staff recommends that Council provide input, solicit public feedback regarding the traffic projections, traffic analysis and the intersection configuration selection; and provides staff with direction on what additional information the Council would like to have prior to endorsing an intersection configuration. 4/1/2014 5. ITEM/TOPIC: First reading of Ordinance No. 10, Series 2014, an Ordinance making budget adjustments to the Town of Vail General Fund, Capital Projects Fund, Real Estate Transfer Tax Fund, Conference Center Fund, Dispatch Services Fund, Heavy Equipment Fund, Debt Service Fund and Timber Ridge Enterprise Fund of the 2014 budget for the Town of Vail (30 min.) PRESENTER(S): Kathleen Halloran ACTION REQUESTED OF COUNCIL: Approve or approve with amendments Ordinance No. 10, Series 2014 BACKGROUND: Please see attached memorandum STAFF RECOMMENDATION: Approve or approve with amendments Ordinance No. 10, Series 2014 6. ITEM/TOPIC: Review of the proposed Timber Ridge Development Agreement (10 min) PRESENTER(S): George Ruther, Director of Community Development ACTION REQUESTED OF COUNCIL: Approve, approve with modifications, or deny the proposed Timber Ridge Development Agreement BACKGROUND: The Town of Vail ("Town") and Gorman & Company, Inc. ("Developer") are in the final stages of implementing a redevelopment plan for the easternmost 5.24 acres of property at the Timber Ridge Village Apartrments. To date, the Town and Developer have agreed upon both a Ground Lease and Deed Restriction intended to facilitate the redevelopment project. The approval of the Timber Ridge Development Agreement is one of only a few remaining issues to address by the Town and Developer. STAFF RECOMMENDATION: Town staff recommends the Vail Town Council approves the Development Agreement as presented. Staff finds the proposed Agreement addresses all of the necessary issues required to facilitate the redevelopment project as approved and agreed upon by the two parties. 7. ITEM/TOPIC: A resolution authorizing the Town Manager to enter into a professional services agreement with Reconstruction Experts, Inc. for the renovation of units at the Timber Ridge Village Apartments. (10 Min.) PRESENTER(S): George Ruther, Director of Community Development ACTION REQUESTED OF COUNCIL: Approve, Approve with Modifications or Deny BACKGROUND: The Timber Ridge Affordable Housing Corporation, acting on behalf of the Town of Vail, has identiifed the need to complete interior renovations to at least nine dwelling units at the Timber Ridge Village Apartments. The scope of the renovation work is outlined in Exhibit A of the Construction Contract. The estimated total cost of the work is approximately $188,000. The renovation work is expected to start in early April and to be fully completed by April 30, 2104. The Corporation has determined that this is the correct time to complete renovation work as a large number of units will become vacate during the month of April as redevelopment of the east side is set to begin in May. 4/1/2014 STAFF RECOMMENDATION: The Town staff and TRAHC recommends the Vail Town Council approves Resolution no. 12, Series of 2014 as presented. 8. ITEM/TOPIC: Second reading of Ordinance No. 8, Series of 2014, an ordinance for prescribed regulation amendments, pursuant to Section 12-3-7, Amendment, Vail Town Code, to amend Section 12-2-2: Definitions of Words and Terms pertaining to Commercial Ski Storage and the delineation of different floors or levels within a structure, and to amend Sections 12-7B, 12- 7H, 12-7I and 12-8E replacing the term “Commercial Ski Storage” with “Commercial Ski Storage/Ski Club, and setting forth details in regard thereto. (15 min. ) PRESENTER(S): Jonathan Spence ACTION REQUESTED OF COUNCIL: The Vail Town Council shall approve, approve with modifications, or deny Ordinance No. 8, Series of 2014, upon second reading. BACKGROUND: At the Town Council Public Hearing on February 18, 2014 staff provided an update on this item with information from the February 10th Planning and Environmental Commission meeting. After careful deliberation and after taking public comment, the Town Council determined that the existing regulatory mechanism, discounting the determination of similar use that occurred in 2006 related to the 3rd floor of the Vista Bahn Building, is sound and appropriate pertaining to allowable locations for ski storage/ski club type uses. The Council directed staff to perform the necessary analysis and code work to make certain, with no ambiguity or room for misunderstanding, that ski storage/ski club uses, in all their variations, are appropriately located only in the basement or garden level of a structure in the Commercial Core 1 (CC-1), Lionshead Mixed Use 1 (LMU-1), Lionshead Mixed Use 2 (LMU-2) and Ski Base/Recreation 2 (SBR-2). At the March 18, 2014 Public Hearing, the Town Council unanimously approved Ordinance No. 8. Series of 2014, Commercial Ski Storage, on first reading. STAFF RECOMMENDATION: The Planning and Environmental Commission at their February 24, 2014 meeting unanimously recommended approval of the proposed code amendments. 9. ITEM/TOPIC: Second reading of Ordinance No. 9, Series of 2014, an ordinance rezoning certain properties from the High Density Multiple-Family District to the Vail Village Townhouse District, located at 303 Gore Creek Drive (Vail Rowhouses 7-13) and 483 Gore Creek Drive (Texas Townhomes)/ Lots 7-13, A Resubdivision of Block 5 and a part of Gore Creek Drive, Vail Village Filing 1, and Lots 1 – 9 Vail Village Filing 4, and setting forth details in regard thereto. (PEC140002 ) (5 min.) PRESENTER(S): Jonathan Spence ACTION REQUESTED OF COUNCIL: The Vail Town Council shall approve, approve with modifications, or deny Ordinance No. 9, Series of 2014, upon second reading. BACKGROUND: On August 21, 2012 the Vail Town Council adopted Ordinance No. 2 Series of 2012 establishing the Vail Village Townhouse Zone District. The Vail Village Townhouse (VVT) District was adopted 4/1/2014 following numerous public hearings before the Planning and Environmental Commission and the Town Council first, as a private property owner initiated application and later, as a Community Development staff led effort. On December 17, 2013 the Vail Town Council instructed staff to submit a rezoning application for the properties known as The Vail Rowhouses (7-13) and the Texas Townhomes, omitting from the application the Vail Rowhouses (1-6), Vail Trails Chalet and Vail Trails East. On February 10, 2014, the Planning and Environmental Commission unanimously forwarded a recommendation of approval to the Vail Town Council for a zone district boundary amendment, pursuant to Section 12-3-7, Amendment, Vail Town Code, to allow for a rezoning from the High Density Multiple-Family District to the Vail Village Townhouse District. At the March 18, 2014 Public Hearing, the Town Council unanimously approved Ordinance No. 9. Series of 2014, Vail Village Townhouse District Rezoning, on first reading. (7-0) STAFF RECOMMENDATION: The Planning and Environmental Commission recommends the Vail Town Council approve on first reading Ordinance No. 9, Series of 2014, an ordinance rezoning certain properties from the High Density Multiple-Family District to the Vail Village Townhouse District, located at 303 Gore Creek Drive (Vail Rowhouses 7-13) and 483 Gore Creek Drive (Texas Townhomes)/ Lots 7-13, A Resubdivision of Block 5 and a part of Gore Creek Drive, Vail Village Filing 1, and Lots 1 – 9 Vail Village Filing 4, and setting forth details in regard thereto.” 10. ITEM/TOPIC: Adjournment (8:50 p.m.) 4/1/2014 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: April 1, 2014 ITEM/TOPIC: Citizen Participation 4/1/2014 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: April 1, 2014 ITEM/TOPIC: Consent Agenda: 1) Approval of March 4 and March 18 Meeting Minutes; 2) Resolution No. 11, Series of 2014 - Approving VLMD 1st Budget Supplemental; 3) Pre-Construction Management Contract Award - Greg Hall ATTACHMENTS: March 4 meeting minutes March 18 meeting minutes Resolution No. 11, Series of 2014 Pre-Construction Management Contract Award Memorandum 4/1/2014 Town Council Meeting Minutes of March 4, 2014 Page 1 Vail Town Council Meeting Minutes Tuesday, March 4, 2014 6:00 P.M. Vail Town Council Chambers The regular meeting of the Vail Town Council was called to order at approximately 6:00 P.M. by Mayor Andy Daly. Members present: Andy Daly, Mayor Ludwig Kurz Margaret Rogers Greg Moffet Jenn Bruno Dave Chapin Dale Bugby Staff members: Stan Zemler, Town Manager Matt Mire, Town Attorney Pam Brandmeyer, Assistant Town Manager _________________________________________________________________ The first item on the agenda was Citizen Participation. Rick Sackbauer, a resident of Highland Meadows, announced he was running for another term on the Eagle River Water and Sanitation District board. He can be reached at Sackbauer@aol.com. He noted primary issues before the board were a major wastewater bond issue, as well as de-Brucing. The second item on the agenda was the Consent Agenda. 1) Approval of the February 4 and 18 meeting minutes. Kurz moved to approve the February 4 minutes, with a second from Bugby. The motion passed unanimously, 5.0.2 (Moffet and Daly abstaining since they’d been absent). Moffet moved to approve the February 18 minutes, with a second from Kurz. The motion passed unanimously, 7.0. 2) Proclamation No. 1, Series of 2014, Official Proclamation for One Book One Valley. Moffet read the proclamation in full. Town Librarian Lori Barnes noted Walking Mountains was now a part of the county-wide program and the Vail Town Council was the first to approve this proclamation. Moffet moved to approve the proclamation, with a second from Kurz. A vote was taken and the motion passed unanimously, 7.0. 3) Resolution No. 5, Series of 2014, Bighorn Area GSA Amendment. This action is recommended based on research and findings from Dr. Mears regarding a former geologically sensitive area. Moffet moved to approve the resolution, with a second from Kurz. A vote was taken and the motion passed unanimously, 7.0. 4/1/2014 Town Council Meeting Minutes of March 4, 2014 Page 2 4) License Agreement for easement encroachment at 2801 Snowberry Drive. Moffet moved to approve this agreement, with a second from Kurz. The vote passed unanimously, 7.0. The third item on the agenda was the Town Manager’s Report. Town Manager Stan Zemler reminded Council and the audience the annual Community Meeting would be held at the Donovan Pavilion next Tuesday, March 11. Doors will open at 5:00 p.m., with a brief presentation at 5:30. He noted displays and representatives would be available around the room featuring the Town of Vail economy; Vail I-70 Underpass planning; Timber Ridge redevelopment; Residential W ildfire Assessment; Community- wide Recycling; Gore creek Water Quality Improvement Plan; Golf and Nordic Center Clubhouse Remodel; 2015 FIS Alpine World Championships; and Vail Mountain. Zemler also noted a series of EC Alerts had come across notifying people that there’d been a tractor trailer accident at the Eagle I-70 roundabout and the road was closed until further notice. The fourth item on the agenda was an update on 2015 World Championships. Ceil Folz and Mike Imhof were on hand to present their update. They started with a short lead up film with the acknowledgement from Folz that when announcing Vail/Beavercreek’s role, she had nervously and inadvertently left out Vail in the announcement. Solaris Plaza, now officially named “Championships Plaza,” will be the cornerstone. In talking about the qualifying men’s races to be held in Vail, Folz noted the top 40 ski racers will get “passes,” while the remaining 40-50 nations will then qualify for placement in Vail. The Nations Race, a head-to-head double slalom, will also take place at Golden Peak. She noted volunteers are also being recruited internationally and the Foundation is looking for host homes during the Championships. The test events were a success, including: the new Raptor Course in Beaver Creek for the women; 26 cameras are installed, with up to 43 total by event day; the transportation system ran almost seamlessly; and the volunteers both on course and off were fantastic. Imhof said the connectivity between the general organization committee has been smoothed out; 90% of the revenue is in the door for this $58M budget; and Wolfgang Puck will be the official chef who will oversee a Chef Series. NBC is the domestic partner, featuring 20-26 hours of TV exposure as compared to 8 hours in ’99. Over 800M people will watch this two week long event. The one year countdown kicked off in Championships Plaza with Pete and Earl as the official mascots. Carrie Fell will be the official artist and the biggest stars on American soil are the Americans: Schriffren, Vonn, Liggety, Miller and Mancuso, to name a few top performers. The elements set in Vail include: Opening Ceremonies on February 2 at Golden Peak; 10 awards presentations, all except for the final; public concerts every night; the Nations Hospitality Houses, including Casa Italia, Austria Haus, Swiss House, French and German Houses. When asked whether the Americans have a house, Folz said they’re talking about it, and if they decide to have one, it will absolutely be in Vail. 4/1/2014 Town Council Meeting Minutes of March 4, 2014 Page 3 Additionally, a screen stadium will be set up in Championships Plaza with daily live race feed from the events; Festival functions are being planned; the Nations Team event is confirmed for Tuesday, February 10 at 2:15 p.m.; the men’s GS will be Thursday, February 12 and the Giant Slalom will be Saturday, February 14. The Closing Community Celebration will happen on Sunday, February 15, at 7:00 p.m. This time, the Foundation will also be recruiting celebrities to join in on the festivities. In regard to media inclusion, Vail and Beaver Creek will be the primary beneficiaries. The official logo will be used on all media, social, print and electronic, along with a Vail dedicated television bumper each day of the event broadcast. World feed live and delayed broadcast from Vail each day of the events in Vail will be played; Vail vignettes will be shot; and the opening segment daily will include a 3D flyover video of Vail. Marketing impact expectations are enormous. At the conclusion, Folz announced Mikaela Shriffren was expected to be back in Vail March 28-29, at which time a celebration is being planned. Mayor Daly thanked the Foundation for its tremendous organization and effort, along with their incredible ingenuity. The fifth item on the agenda was the I-70 Vail Underpass Project Update. Town Engineer Tom Kassmel stated at Council’s last meeting, three solutions rose to the top: 4b, 5c and 5d. Of those, 5c was the preferred location, which showed the least design flaws. He said the next step is to move forward with preliminary design, which could then be moved 10-20’ either direction. Traffic count and flow will be a major element in determining whether the final solution is a roundabout or T-intersection. This will be completed through a conceptual traffic assessment within the next two weeks, at which time there will be another presentation entirely about traffic. The vertical wall will require an environmental assessment and some 3D modeling. Then right-of-way acquisition will begin, which is expected to take up to a year. Mayor Daly noted this was the third full blown and comprehensive session open to the public. This process will have a thorough public vetting which will focus on mitigation. The next portion on environmental compliance was conducted by Mike Vanderhoof, the CDOT Region 3 Planning and Environmental Manager. Vanderhoof outlined what the planning process had been leading up to the funding becoming available and then went into the further requirements per the National Environmental Policy Act (NEPA). As the partners, FHWA, CDOT and the town, continue to invest, decisions are made as to final design, right-of-way (ROW) and construction, following which a clearance will be issued. Other Federal laws and state requirements may be needed, taking an interdisciplinary view. NEPA is triggered by a federal action, typically funding, permit or approval. Then, Federal actions may follow, and in the case of a 404 permit for placement of fill into the waters of the US, of which there’s a pretty good chance. In NEPA decision making, FHWA is the lead federal agency, while CDOT will be doing the legwork. He defined the classes of Federal Action that could be taken, including an Environmental Impact 4/1/2014 Town Council Meeting Minutes of March 4, 2014 Page 4 Statement (EIS); Categorical Exclusion (CE); and Environmental Assessment (EA), the latter of which was the strongest possibility. Vanderhoof said the scope of this project is relatively minor, with a grade separation and roundabouts. There are no known issues with archaeology, historic resources, paleontology or state sensitive plant and animal species. There are frontage road grade changes and there will be ROW acquisition. There are no residential/commercial displacements and there will be minimal natural resource impacts (potential impacts to wetlands and waters of the US). Traffic may be affected with the new circulation patterns but will have limited induced growth. A tech report will be prepared. Noise effects will be measured by noise modeling and a potential abatement analysis, with a tech report to be prepared. As proposed now, the project is being forwarded as a Categorical Exclusion (CE), which doesn’t necessarily mean no impact or no analysis. As already seen, a robust public involvement process is outlined. The NEPA documentation requirements are minimal, with technical memos, reports, and studies, as necessary. Vanderhoof noted there is a lot of respect for Kassmel and the way he has interfaced both with the Community and CDOT. Other environmental requirements were also noted, as well as aesthetics. Daly asked for Council input. On an off-topic, Bugby asked about re-naming the frontage roads. Vanderhoof responded that actually is a pretty complicated process since the road names are coded in maps all around the country. He suggested referring the question to Martha Miller. Charlie Calcaterra, Simba Run, asked whether corings had been done yet and whether blasting bedrock might occur. Vanderhoof said a next step is a geotechnical analysis, which prompted Kassmel to say this would be done after the snow melts. He indicated they could find shallow bed rock, which could potentially be the fatal flaw in the plan. Calcaterra also questioned the 3 lanes in the underpass and was told 2 lanes would help alleviate congestion as cars pass from the South Frontage Road to the North. From the physical aspect, the footprint is the same. Vanderhoof expects these next steps to take the better part of the summer, at which time an application to proceed will be filed. Kassmel said that will not happen until the project is fully vetted. Bob Llewellyn, Savoy Villas, stated he remained somewhat cynical based on the assumptions made. He has questions about air quality, since there has not been a discussion with the transportation department on the number of buses and whether those trips will increase substantially. This could be a possible impact. Cabal Yarne, as a voice for the Vail Chamber and Business Association (VCBA), championed pushing more traffic to the transportation center. Vanderhoof said performance functions and environmental concerns would be evaluated. Affordable housing and low income populations must also be honored and served. 4/1/2014 Town Council Meeting Minutes of March 4, 2014 Page 5 Kathy Freeman, representing the CDOT Right of Way Process, presented a general overview of guidance in phases of acquiring ROW from the beginning of the process through project certification. The purpose of the Uniform Relocation Act (URA) is to provide fair, equitable and consistent treatment of individuals, families, businesses, farms and non-profit organizations; encourage acquisition by agreement; and to be efficient in acquiring real estate and relocation of displacees. This process is governed by Federal and State laws. She detailed the NEPA requirements and stated NEPA clearance is required prior to approval of ROW plans; issuance of Fair Market Value; and beginning acquisition/negotiations of a relocation. ROW plans must present physical survey information; illustrate boundary of affected ownerships and property to be acquired; and must define new ROW lines. In regard to title, the property purchased by CDOT or local public agencies must be free and clear of all encumbrances and the title commitments or Memorandum of Ownership are used to identify ownership and encumbrances. Surveyors are usually the first representatives to have contact with affected property owners. The impressions they leave reflect on the ROW activities that follow. The survey must define existing conditions; determine boundaries for affected ownerships; and establish monumentation to assist the construction survey. Two surveys are required on properties being impacted by a project: a preliminary survey and a construction survey. The ROW team includes appraisers, review appraisers, negotiators and relocation agents who interact with the property owner. The URA requires that before an offer can be made to purchase a property, the agency must determine fair market value and establish just compensation. Appraisals are required for acquisitions with estimated value of $25K or more. Waiver valuations/value findings can be prepared for acquisitions up to $25K with the approval of the CDOT Region ROW Manager. The appraiser must be licensed by the State Board of Real Estate as a general appraiser and on CDOT’s pre-qualified list. The agent negotiators are key to the agency’s reputation with the property owners because they represent the face and image of CDOT. No coercion can be used; a 90 day written notice to vacate will be issued; and payment will be made prior to possession. Negotiations options include an agreement at approved fair market value; administrative settlements; condemnation; and legal settlement. Alternative means of property acquisition are: donation; donation in exchange for construction features; dedication; and function replacement. One of the most important functions of negotiators and relocations agents is to keep an accurate and up to date account of contacts with owners and /or displacees. Under Public Comment, Bob Llewellyn thanked Council for taking time to make a site visit. He asked that the traffic survey concentrate on alternatives rather than the maximum volume. Air quality and noise are very impactful. Bill Pierce, Simba Run, said he respected the efforts of all the engineers involved. He was concerned with the lack of priority on privately owned property, although there’s no one in the community that’s been more committed to fostering employee housing. Property lines at Timber Ridge could be moved to accommodate the roundabout. The biggest impact of the 4/1/2014 Town Council Meeting Minutes of March 4, 2014 Page 6 project is moving the traffic to the North Frontage Road. This would remove established landscaping and will have a major visual impact. Although verbal commitments have been made to restore the landscaping, this constitutes a major loss of property value. It also directly impacts the Simba Run access. He asked Council to defer their decision because this can be done on public property. He added there would be little remaining objection if Council were to approve a T-intersection on the North Frontage Road. Greg Arce said the Timber Ridge intersection was more suitable due to its use already as an I-70 crossing point. That’s the only solid data available. He does not believe any of the proposed plans are considerate of pedestrians. Council should also consider the long term consequences should a third lane on I-70 be proposed. He did note the underpass would provide a great alternative for the W. Vail Fire Station and to move some business off the South Frontage Road and more directly to West Vail. On an off topic, he also said during the 2015’s it would be helpful to have another temporary WiFi bandwidth added. Charlie Calcaterra, Simba Run, also thanked Council for visiting the site. He said everybody agrees Timber Ridge is a god location; 50 feet away from residential properties is just too close plus Council is affecting property already in existence. Simba Run and Savoy Villas are continuing to work closely together. He asked Council to remember as they strive to do what’s best for Vail, that Simba Run and Savoy Villas are a part of Vail. Jim Lamont, Vail Homeowner’s Association, said this has required a learning curve and there are still major decisions to make involving sound walls, landscaping mitigation, design work and engineering research. The I-70 noise at this location is abominable. This is a perfect time for the town to plead this neighborhood’s case with the governor for a demonstration project which will provide so much relief over the long haul. CDOT is violating sound standards now. This project could easily double the life of the east and west roundabouts. The town should consider spending more money on this project. Calcaterra said the last thing Simba Run wants is a concrete wall. They chose noise when they purchased. Rogers confirmed the 4B solution has a greater impact on Gore Creek due to the height of the retaining walls. Bugby said the traffic update should also include growth projections since this valley is pretty landlocked. The numbers must be realistic. Kassmel said they have previously relied heavily on the Vail Traffic Master Plan. Rogers noted the future big redevelopment is on the South Frontage Road so the north side may not require a roundabout. Kassmel said currently 35% of the roundabout traffic is just trying to get to either side of the interstate. Kurz had concerns about trying to correct just a traffic count problem. Moffet moved, with a second from Kurz, to approve Option 5C, and the motion carried unanimously, 7.0. 4/1/2014 Town Council Meeting Minutes of March 4, 2014 Page 7 The sixth item on the agenda was Resolution No. 2, Series of 2014, A Resolution Approving an Amended Intergovernmental Agreement (IGA) Between the Town of Vail and the Colorado Department of Transportation (CDOT) Regarding the Design of the I- 70 Underpass. Kassmel explained this resolution would effectively amend the current IGA with the selected design consultant, Felsburg, Holt & Ullevig (FHU). After a thorough review of the additional FHU scope and fee by town staff and CDOT, the appropriate additional scope and fee for preliminary and final design by FHU is $1.445M (7-8% of anticipated construction costs). As policy, the town carries the entire cost and is reimbursed by CDOT. Moffet moved, with a second from Kurz, to approve the resolution. A vote was taken and unanimously approved, 7.0. The seventh item on the agenda was the I-70 Vail Underpass Design Contract Amendment. Moffet moved, with a second from Kurz, to approve the contract amendment. A vote was taken and the motion passed unanimously 7.0. The eighth item on the agenda was the second reading of Ordinance No. 6, Series of 2014, Recycling. Mayor Daly read the title in full. Vail’s Environmental Sustainability Officer Kristen Bertuglia lined out changes made by Council at first reading. Under the Environmental Sustainability Strategic Plan Waste Diversion goal, recommended modifications to the ordinance language accommodating community hardship, added a 30 day hardship clause and a possible 3 month extension, as determined by the Town Manager. Also under Hardship, a “whereas” clause stating the town will provide technical assistance in recycling planning was added. Under definitions, Non- Attractant is now “Any substance which does not attract wildlife. Substances that are considered to attract wildlife include food products, pet food, feed, compost, grain or salt or materials which formerly contained such items. Office Paper and cardboard that did not previously contain food or other attractants are considered non-attractants. Rates for haulers has been changed to “rate ranges.” Rogers said it was unfair to force someone to do something s/he can’t possibly do. She believes 3 months to bring someone into compliance is reasonable but would like to add an additional step of requiring the entity to meet with Bertuglia to work something out. Then, if it doesn’t work to make a recommendation to the Town Manager. If they absolutely cannot make it work, they would qualify for an additional exemption or conditional waiver until such time as technology or something makes it possible. Daly asked if 3 others agreed. Bruno and Moffet said they agreed, while Chapin said this solution could work but the town must collaborate. It must work in very restrictive areas, such as CCI and II. He suggested tabling the item. Daly said this is why it needs to be discussed tonight so staff can come back with the recommended changes. Zemler noted this must be something we can hang our hats on, with the burden on the entity and not on the town. Rogers asked if there could be a pick up service provided by the town. We need out of the box solutions. Chapin was in favor of not allowing regular containers out until after 6:00 a.m. Moffet asked if we’re rescinding the bear proof containers, why are we bear-proofing at all. Are we doing things just to make ourselves feel better. The cost to haulers to drive to Boulder is not covered under their current 4/1/2014 Town Council Meeting Minutes of March 4, 2014 Page 8 fees, so ultimately, single stream will go to the landfill. This is a case of good intentions and failed execution. Council needs to be more thoughtful so we don’t end up with solutions that are not executable. Chapin continued that the bear issue is a people problem. People want recycling. 5 hands were raised in support of the 6:00 a.m. condition. Rogers agrees with the County not to push either dual or single stream recycling. Let the market decide. It’s not the town’s job to figure out economics. She is unwilling to wait another 4 years for an economic study on recycling. Bugby proposed everyone insert their changes and with these changes create an entire new document. He is interested in color coded bins. This is one way we could define the compliance percentage. It’s important to define who would receive the fine. Zemler said the Council was now jumping past an accepted process and practice. Rogers noted this had already had a first reading and the procedure is to get three others to agree with your point. Daly asked if there were 4 people in support of different color containers and there were not. Bertuglia urged Council not to get in the middle of the customer and the hauler. Daly said decals could be distinguishable. Rogers asked about converting the container lid. She added the labels would need to be bi-lingual. Bugby asked that the property manager not be designated as the trash hauler. Four hands were in agreement. He asked that the entity who contracted for the service be responsible for payment of any fine(s). He was looking for reasonableness. Rogers said reasonable must have a distinct rigid standard. Daly said to keep in mind the spirit of recycling. Violators will go down, while most will embrace the spirit of the law. Bugby said making allowances for self-haul was critical and is not an opt out. It should be provided by the town, to which Moffet responded it was really important the town does not haul. Then the town would be paying to have it hauled for those who opt out of their own trash service. Daly reiterated the Council is gathering ideas and making suggestions. Bruno said we must keep the first homeowners in mind. Daly said this amendment dies due to general consensus. Bruno had a concern with variable rates and that the incentive was we want to be a better community. Bertuglia said it was important to give consumers a choice. Bertuglia said the published rates for different volumes could give some indication of range. Single family homes are different. This is a very competitive market. Mayor Daly opened public comment. Gwen Scalpello, Nine Vail Road, said there is a huge difference between refusal and failure to comply. Property managers will be garbage monitors if this is passed. Failure to comply has punitive elements. Marshall Turley, resident, said we can make it succeed through education. Recycling notices should go in rental kitchens. Greg Arce, property manager, never has seen weekend dumpers. However, he believes the Council should make an allowance for lawn clippings which are 100% compostable. Michael Staughton, Los Amigos and Russells’s, is very encouraged by the inclusion of the hardship clause. In their case, it is not possible to expand their trash compactor. Luke Cartin, with VRI environmental 4/1/2014 Town Council Meeting Minutes of March 4, 2014 Page 9 programs, said if the Front Door and the Burton US Open are increasing their diversion rate, we can, too. Also, he is considered a hauler since he brings 50% recyclables off the mountain. Megan McDonald, homeowner, said the burden is already on the haulers, who are committed. She encouraged Council to make it work and pass what is before you. Mayor Daly offered recaps to include the hardship clause; regular containers out after 6:00 a.m.; containers are to be distinguishable; the person who signs the contract is ultimately responsible for the fine payment; and property managers are not considered haulers. Rogers asked in the case of hardship the applicant meet first with Bertuglia. Matt Mire, Town Attorney, said Zemler can require this by process. Daly clarified owner/occupant should actually be occupant. Moffet moved to table to 3.18.14, which was seconded by Rogers. The motion passed unanimously, 7.0. At this point, Zemler said due to the late hour, items 9 and 10 could both be tabled to 3.18.14. The ninth item on the agenda was Ordinance No. 8, Commercial Ski Storage. Moffet moved, with a second from Kurz, to table to the 18th. George Ruther, Community Development Director, reminded Council to continue the moratorium, to which first and second agreed. The motion passed unanimously, 7.0. The Tenth item on the agenda was Ordinance No. 9, Vail Village Townhouse District. Moffet moved to table, with a second from Bugby. Dominic Mauriello requested it be heard since he’d been at the meeting since 6:00 p.m. A vote was taken and the motion passed 4.3, Bruno, Rogers and Daly opposed. The eleventh item on the agenda was Request to proceed through the development review process with a proposal to reconstruct an existing water feature and remove and existing patio on Town of Vail owned stream tract, located adjacent to 463 and 473 Beaver Dam Road/Lot 5, Block 4, Vail Village Filing 3. Planner Jonathan Spence said this application was being brought forward to Council due to the heightened interest in stream tract work. The Council does have the right to revoke. Attorney Mire said there were 2 reasons appropriate for Council to revoke: it serves a legitimate public purpose or the homeowner failed to maintain the improvements. The original easement was granted by Vail Resorts, Inc., and the town subsequently provided a revocable right-of- way (ROW) permit. The revocable ROW allows construction, maintenance, a patio, water features and other encroaching improvements. Spence said the replacement will be the same size, although the patio will be removed. The pond is not natural but man- made. It’s a matter of water quality preservation. Architect Kyle Webb, representing the applicant, said without this improvement, there would be water everywhere. The pond is cleaned every 1-2 years and acts as a sediment collector. The pipe below the pond must be replaced and this is a common 4/1/2014 Town Council Meeting Minutes of March 4, 2014 Page 10 sense approach. Attorney Jim Wear, representing the applicant, said this was a condition upon purchase. Moffet moved to approve allowing the applicant to proceed through the process, with a second from Bugby and Kurz. Rogers said 0 tolerance is 0 tolerance. Council should be unbending in enforcement. This is Council’s opportunity to remove something from the stream tract so she will vote against the motion. A vote was taken and the motion passed 4.3, Bruno, Chapin and Rogers opposed. The twelfth item on the agenda the second reading of Ordinance No. 5, Penalties for the Possession of Marijuana. Moffet moved to approve the ordinance as read, with a second from Kurz. A vote was taken and the motion passed, 7.0 There being no further business, Moffet moved, with a second from Bugby, to adjourn the meeting. A vote was taken and the motion passed unanimously, 7.0, at 9:50 p.m. Respectfully Submitted, Attest: __________________________________ Andrew P. Daly, Mayor ___________________________________ Pam Brandmeyer, Assistant Town Manager 4/1/2014 Town Council Meeting Minutes of March 18, 2014 Page 1 Vail Town Council Meeting Minutes Tuesday, March 18, 2014 6:00 P.M. Vail Town Council Chambers The regular meeting of the Vail Town Council was called to order at approximately 6:00 P.M. by Mayor Andy Daly. Members present: Andy Daly, Mayor Ludwig Kurz Margaret Rogers Greg Moffet Jenn Bruno Dave Chapin Dale Bugby Staff members: Stan Zemler, Town Manager Matt Mire, Town Attorney Pam Brandmeyer, Assistant Town Manager Tammy Nagel, Acting Town Clerk _________________________________________________________________ The first item on the agenda was Citizen Participation. There was none. The second item on the agenda was the Consent Agenda. 1) South Frontage Road Water Quality Improvements Contract Award. Moffet made a motion to authorize the Town Manager to enter into an agreement with Western Pipeway to complete the South Frontage Road Water Quality Improvements Project, with a second from Kurz. The motion passed unanimously 7-0. 2) Resolution No. 6, Series of 2014. Moffet made a motion to authorize the Town Manager to enter into the intergovernmental agreement to formalize the Colorado Information Sharing Consortium, with a second from Kurz. The motion passed unanimously 7-0. 3) Resolution No. 7, Series of 2014. Council requested staff present the resolution later in the meeting when the first reading of Ordinance No. 8 was to be discussed. 4) Resolution No. 8, Series of 2014. Moffet made a motion to authorize the Town Manager to enter into the intergovernmental agreement with Eagle County for the lease of the ECO Transit Welcome Center space, with a second from Kurz. The motion passed unanimously 7-0. The third item on the agenda was the Town Manager’s Report. Town Manager Stan Zemler acknowledged the recent court decision from Eagle County District court and requested staff be directed to work through the construction process concerning the golf course clubhouse remodel. Council agreed and directed staff to move forward with the next steps. The fourth item on the agenda was appointment of 6 members to the Art in Public Places (AIPP); 3 members to the Building and Fire Codes Appeals Board (B&FCAB); 3 members to the Design Review Board (DRB); and 4 members to the Planning and Environmental Commission (PEC). Kurz made a motion to appoint the following board members to AIPP: Cookie Flaum, 4/1/2014 Town Council Meeting Minutes of March 18, 2014 Page 2 Julie Hanson, Kathy Langenwalter, William Pierce, Karen Woods and Amanda Zinn, with a second from Moffet. The motion passed unanimously 7-0. Kurz made a motion to appoint the following board members to B&FCAB: Roland Kjesbo, Steven Loftus and Kyle Webb, with a second from Moffet. The motion passed unanimously 7-0. Kurz made a motion to appoint the following board members to DRB: Andrew Forstl, Roland Kjesbo and William Pierce, with a second from Moffet. The motion passed 7-0. Kurz made a motion to appoint the following board members to PEC: Dick Cleveland; Webb Martin; Henry Pratt; and John Rediker, with a second from Moffet. The motion passed unanimously 7-0. The fifth item on the agenda was second reading of Ordinance No. 6, Series 2014, an ordinance enacting Title 5, Chapter 12, Vail Town Code, “Recycling Requirements”, establishing regulations regarding recycling of discarded materials by solid waste generators, and solid waste services provided by waste services companies operating in the Town of Vail and setting forth details in regards thereto. Environmental Sustainability Coordinator Kristen Bertuglia reviewed council’s changes to the ordinance. The effective date of the ordinance would be July 1, 2014. Properties which are unable to be in compliance by the effective date would be able to request an exemption, as determined by the Planning and Environmental Commission (PEC), according to at least one of following reasons: cost considerations, physical limitations, operational considerations and conflicts with adopted regulations. Rogers asked if the exemption would be for life. Bertuglia stated the exemption could be for life depending on the direction of the PEC. Daly recommended the maximum exemption be no longer than 24 months, with the option for additional 24 month exemptions to which council majority agreed. Bruno recommended businesses who will have difficulty being in compliance with the ordinance apply for an exemption no later than July 1. Rogers and Kurz agreed with Bruno. Rogers recommended “unreasonable cost considerations” be added to the exemption criteria. Council agreed. Bertuglia reviewed the recycling requirements for wildlife resistant containers. Recyclables would be placed at the curb in non-wildlife resistant containers if the containers are placed at the curb only after 6 a.m. and brought indoors for storage before 7 p.m. Bertuglia explained the existing wildlife regulations would need to be modified to meet this requirement. Daly suggested requiring bear proof containers and have the town pay for the difference in the cost for these containers. Moffet expressed concern on what that cost would be to the town. Daly asked Bertuglia to develop a mythology and to show the costs the town would incur. Chapin agreed with Daly’s suggestion and went onto say he was glad to see the town would have some skin in the game. Bugby expressed concern people would be unlawfully dumping their trash in other people’s dumpsters since there was no self-haul option in the ordinance. Bugby suggested adding “reasonable effort” language into the penalty assessment or to add language concerning illegal unlawfully dumping. Rogers did not agree with Bugby’s suggestions since the language concerning unlawful dumping was currently in the Colorado State statute and in the Town Code. Daly suggested and others agreed to add the language “dumping trash or recyclables in someone else’s dumpster is illegal.” Daly asked for public comment. Ron Riley, commercial property owner, said he has been working hard on this issue for a month with Bertuglia and the situation concerning his commercial properties are more complicated. Riley did not agree with the 24 month exemption since the circumstances surrounding his property would not change. The exemption would require him to come in every 24 months. Chris Fitzgerald, residential property owner, felt the containers needed to be bear proof regardless if recycling or not. Bill Saurez, residential property owner, asked how many recycle bins would be required. Daly responded it depended on the hauler. Saurez did not think there would be a problem for residential but thought businesses without storage areas would have a burden. Kim Langmaid, property owner, urged council to approve the ordinance. 4/1/2014 Town Council Meeting Minutes of March 18, 2014 Page 3 Moffet expressed concern surrounding environmental impacts associated with hauling single stream recyclables out of Eagle County rather then full use at the Eagle County MRF facility. Rogers made a motion, with a second from Kurz to approve the second reading of the ordinance with the recommended amendments. The motion passed 5-2 (Bugby and Chapin opposed). The sixth item on the agenda was the first reading of Ordinance No. 8, Series of 2014, an ordinance for prescribed regulation amendments, pursuant to Section 12-3-7, Amendment, Vail Town Code, to amend Section 12-2-2: Definitions of Words and Terms pertaining to Commercial Ski Storage and the delineation of different floors or levels within a structure, and to amend Sections 12-7B, 12-7H, 12-7I and 12-8E replacing the term “Commercial Ski Storage” with “Commercial Ski Storage/Ski Club, and setting forth details in regard thereto. Community Development Planner Jonathan Spence first addressed Resolution No. 7 explaining in 2006 council previously determined that a particular ski storage type use was a “Cocktail Lounges and Bars.” Resolution No. 7, clearly and unambiguously memorialized that commercial ski storage/ski clubs are appropriately located only in the basement or garden level of a structure in the Commercial Core 1 (CC-1), Lionshead Mixed Use 1 (LMU-1), Lionshead Mixed Use 2 (LMU-2) and Ski Base/Recreation 2 (SBR-2). There was no public comment. Moffet moved to adopt the resolution, with a second by Chapin. The motion passed unanimously 7-0. Spence explained Ordinance No. 8 clarified allowable locations for commercial ski storage/private clubs and provided additional language to assist in the delineation of different floors or levels within a structure. The proposed code amendments did not result in any changes to the regulations pertaining to the location or operating characteristics of ski storage/ski concierge/ski clubs within the Vail Village and Lionshead. The changes did provide clarity and a greater understanding concerning these subjects. There was no public comment. Moffet made motion to approve the ordinance on first reading, with a second from Kurz. The motion passed unanimously 7-0. The seventh item on the agenda was the first reading of Ordinance No. 9, Series of 2014, an ordinance rezoning certain properties from the High Density Multiple-Family District to the Vail Village Townhouse District, located at 303 Gore Creek Drive (Vail Rowhouses 7-13) and 483 Gore Creek Drive (Texas Townhomes)/ Lots 7-13, A Resubdivision of Block 5 and a part of Gore Creek Drive, Vail Village Filing 1, and Lots 1 – 9 Vail Village Filing 4, and setting forth details in regard thereto. Spence reviewed the ordinance with council. Rogers requested spelling errors be corrected for the second reading of the ordinance. There was no public comment. Moffet made a motion to approve the first reading of the ordinance, with a second from Kurz. The motion passed unanimously 7-0. The eighth item on the agenda was the Lionshead Parking Structure Entry Improvements. Kassmel shared with council the value engineering changes made to the proposed Lionshead parking structure entry that help bring the project closer to the budget. Kassmel recommended council award the contract to MW Golden Constructors in the amount of $1,819,973; and at a future council meeting supplement the project budget in the amount of $95,000. Moffet asked if this project would be completed this year. Kassmel responded yes. Chapin asked what the purpose was for the snowmelt. Kassmel stated it assisted with snow removal in those areas. Moffet made a motion to authorize the Town Manager to enter into a contract with MW Golden Constructors in the amount of $1,819,973, with a second from Bugby. The motion passed unanimously 7-0. 4/1/2014 Town Council Meeting Minutes of March 18, 2014 Page 4 The ninth item on the agenda was the review of the proposed Timber Ridge Development Agreement. Community Development Director George Ruther reviewed the three primary components of the Timber Ridge Development Agreement: the obligations of the town; the obligations of the developer; and the construction improvements. Daly asked what the penalty would be if the developer did not finish the project in the timeframe stated in the agreement. Daly suggested wording that was fair to both the town and developer. Additionally, Daly requested wording be added concerning insurance and liability. Moffet made a motion to table the development agreement to the April 1 meeting, with a second from Bugby. The motion passed unanimously 7-0. The tenth item on the agenda was the discussion of the future of recreational marijuana in the Town of Vail and to begin to establish policy direction on the issue for the Town. Ruther reviewed the six policy issues relating to the regulation of retail marijuana and offered a recommendation to form a work group composed of stakeholders. Ruther also asked for council to respond to policy question no. 6 as to where council’s preference for regulating retail marijuana establishment operations lie along the spectrum. Chapin stated he was neutral until further information was gathered. Rogers agreed with Chapin. Rogers would like Ruther to report on what is happening in other communities that have approved the retail sale of marijuana. Chapin suggested involving a member of the Vail Valley Professionals group. Rogers recommended having a representative of the industry on the working group. Moffet stated there currently is no manufacturing of any product allowed anywhere in the town limits and didn’t think the town should allow marijuana cultivation operations. Moffet requested Ruther address on site sale/consumption the next time he was presenting this item to council. Bruno recommended talking with restaurants, lodging, and citizens in the towns that currently allow retail marijuana to hear their comments and concerns. Daly had spoken with some international guests who do not want Vail to allow retail marijuana sales. Daly suggested council look at what is in the best interest of the resort community. Daly said he was at prohibition on the spectrum. Kurz said emotionally he agreed with Daly, but was willing to keep an open mind intellectually. Bugby suggested a work session to work on questions for the advisory group to consider when they meet. Daly asked for public comment. Meg Collins, Executive Director of Cannabis Business Alliance, provided council with ideas concerning the licensing process and licensing requirements for a retail marijuana establishment. Some of the examples Collins presented concerned licensing fees, zoning and exclusions, taxation and transaction fees. Collins stated she was not here to persuade council one way or another, but instead to assist with the education of retail marijuana. Council supported Ruther in forming a working group, made up of stakeholders, as the first step in developing policy concerning retail marijuana establishments. The eleventh item on the agenda was the Adjournment. There being no further business, Moffet made a motion to adjourn with a second from Kurz. The motion passed unanimously 7-0 and council adjourned at 8:50 p.m. Respectfully Submitted, Attest: __________________________________ Andrew P. Daly, Mayor 4/1/2014 Town Council Meeting Minutes of March 18, 2014 Page 5 ___________________________________ Tammy Nagel, Acting Town Clerk 4/1/2014 Resolution No. 11, Series of 2014 RESOLUTION NO. 11 SERIES OF 2014 A RESOLUTION APPROVING AN AMENDED OPERATING PLAN AND BUDGET OF THE VAIL LOCAL MARKETING DISTRICT, FOR ITS FISCAL YEAR JANUARY 1, 2014 THROUGH DECEMBER 31, 2014 WHEREAS, the Town of Vail (the “Town”), in the County of Eagle and State of Colorado is a home rule municipal corporation duly organized and existing under the laws of the State of Colorado and the Town Charter (the “Charter”); and WHEREAS, the members of the Town Council of the Town (the “Council”) have been duly elected and qualified; and WHEREAS, C.R.S. §29-25-110 requires the Council’s annual approval of the operating plan the Vail Local Marketing District (the “VLMD”). NOW THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF VAIL, COLORADO THAT: Section 1. The Council approves the operating plan and budget of the VLMD for marketing related expenditures beginning on the first day of January, 2014, and ending on the 31st day of December, 2014. Section 2. This Resolution shall take effect immediately upon its passage. INTRODUCED, PASSED AND ADOPTED at a regular meeting of the Town Council of the Town of Vail held this 1st day of April, 2014. ___________________________________ Andrew P. Daly, Town Mayor Attested: _________________________ Tammy Nagel, Acting Town Clerk 4/1/2014 Vail Local Marketing District 2014 Proposed Amended Operating Plan 20132013Variance20141st 2014 AmendedActualFav / (Unfav)BudgetSupplementalProposed Income 310 · Lodging Tax 2,200,000 2,619,172 419,172 2,600,000 2,600,000 399 · Interest Income 1,200 316 (884) 2,000 2,000 Total Income 2,201,200 2,619,488 418,288 2,602,000 - 2,602,000 Expense 6301 · Destination 806,500 749,324 57,176 954,342 954,342 6302 · Front Range 405,000 416,945 (11,945) 380,000 27000407,000 6303 · Groups and Meetings 537,500 447,799 89,701 570,000 570,000 6304 · Public Relations Expenses 92,000 104,899 (12,899) 92,000 92,000 6306 · Photography / Video 111,500 100,000 11,500 105,000 105,000 6307 · Research 110,725 114,275 (3,550) 70,158 70,000 140,158 6308 · Web Site 45,000 45,000 - 45,000 45,000 6310 · Admin Miscellaneous 7,500 4,203 3,297 7,500 7,500 6315 · Email Marketing 4,000 4,000 - 4,000 4,000 6320 · Branding 102,000 76,819 25,181 110,000 110,000 6400 · Contingency - - - 7000 · Professional Fees - 7001 · Legal and Accounting 20,000 20,000 - 22,000 22,000 7003 · Advertising Agent Fees 50,000 37,500 12,500 50,000 50,000 7007 · Marketing Coordination-TOV 85,000 85,000 - 90,000 90,000 7007 · Marketing Coordination-VVP 40,000 40,000 - 40,000 40,000 7008 . Professional Fees 110,000 100,833 9,167 110,000 110,000 7011 · Partnership Fees 7015 · Ft Range Promotion Fees 30,000 42,500 (12,500) 30,000 30,000 Total 7000 · Professional Fees 335,000 325,833 9,167 342,000 - 342,000 9000 · Special Event Funding 9000.01 · Pro-Cycling Challenge 100,000 100,000 - 100,000 100,000 9000.02 · New Iconic Event Marketing 15,000 12,560 2,440 20,000 20,000 Total 9000 · Special Events115,000 112,560 115,000 120,000 - 120,000 Total Expense 2,671,725 2,501,656 282,629 2,800,000 97,000 2,897,000 Net Income(470,525) 117,832 588,357 (198,000) (97,000) (295,000) Beginning Fund Balance 1,295,688 1,295,688 1,144,570 1,413,520 Ending Fund Balance825,163 1,413,520 946,570 1,118,520 %age Fund Balance (25% required)37%54%36%43% 4/1/2014 To: Vail Town Council From: Public Works Departments Date: April 1, 2014 Subject: Vail Village Welcome Center Renovation project Construction Manager/General Contractor Selection I. PURPOSE The purpose of this memorandum is to present the results of the Construction Manager/General Contractor (CM/GC) selection process. II. BACKGROUND Town Council at the January 16, 2014 meeting directed staff to pursue the selection of a CM/GC for the Vail Village Welcome Center Renovation Project. III. SECLECTION PROCESS Staff hired Consilium Partners to assist with the CM/GC solicitation and selection process see attached memo regarding the process and recommended selection. V. STAFF RECOMMENDATION Staff recommends the Vail Town Council direct staff to contract with GE Johnson for the CM/GC for the Vail Village Welcome Center Renovation project. Attachment Consilium Partners memo March 26, 2014. 4/1/2014 March 26, 2014 To: Greg Hall Public Works Director, Town of Vail From: Colleen Kaneda Consilium Partners/NV5 Subject: Decision Memorandum for Vail Village Welcome Center Renovation and Addition Project Construction Manager/General Contractor (CM/GC) RFQP This memorandum provides a summary of the process used to recommend a CM/GC firm for the Vail Village Welcome Center Renovation and Addition Project. We had a three Candidates submit a proposal. The following is the schedule utilized for the RFQP. SCHEDULE:  February 21, 2014: RFQP Available.  February 26, 2014: Mandatory site visit starting at 1:00 pm at the project site.  February 27, 2014: RFQP Clarification deadline for questions from Candidates.  February 28, 2014: RFQ/P Clarification responses e-mailed to Candidates who participated in the mandatory site walk.  March 7, 2014: RFQP Responses due from Candidates at 11:00 AM.  March 13, 2014: Oral interview invitations sent to top two short-listed Candidates.  March 24, 2014: Oral interviews held.  March 26, 2014: Candidates notified of recommendation.  April 1, 2014: Town Council Meeting. Between February 21st and February 26th, nine Candidates requested the RFQP. On February 26th, four Candidates attended the mandatory site visit; February 27th was the deadline to submit requests for clarifications; on February 28th clarification responses were e-mailed to all Candidates who attended the mandatory site walk. We received three RFQP responses by the due date of March 7th. A Committee formed of two Town of Vail staff members and two Consilium Partners employees reviewed the three responses from Candidates based on evaluation summary criteria listed in the RFQP which included Cover Letter, Firm Qualifications, Past Project Experience, Firm Personnel Proposed on this Project, Sample Cost Estimate, Proposed Schedule, Project Approach 4/1/2014 and Fee & General Conditions Proposal. It was decided to invite the top two candidates for an oral interview (in alphabetical order below) based on their qualifications and proposed fees: FCI Constructors, Inc. GE Johnson Construction Company It was apparent at this phase of the procurement process that the third candidate, Crestone Building Company, did not hold equal qualifications as the top two Candidates and also proposed preconstruction fees that were over 100% higher than the other two firms. Crestone’s proposed general conditions were also almost double of the other two firms. Additionally, this candidate proposed fee on construction work that was 3% higher than the highest proposed fee of the other two firms. It was decided at this point to not invite this Candidate to the oral interviews. A Committee of two Town of Vail Staff in addition to the Project Architect met to interview the Candidates on March 24th along with Consilium Partners, who facilitated the sessions. One hour of time was given to each Candidate: 40 minutes for a work session presentation and 20 minutes for questions and answers. Candidates were scored based on the following criteria: Work Session Presentation, Q&A, Proposed Schedule and Fee Proposal (previously submitted). Both firms were impressive and highly qualified to perform successfully on this project. After deliberation of oral interview criteria, it was decided that GE Johnson Construction Company was the best match for the needs of the Town of Vail on this project. The items below outline the reasoning for the recommendation: - GE Johnson’s preconstruction fee was a lump sum of $5,000 vs. FCI’s lump sum of $20,000. - The Town recently completed a project with the same project manager and superintendent proposed by GE Johnson. - The proposed GE Johnson superintendent possessed more years of construction experience and had a higher level of OSHA certification than the superintendent proposed from FCI. - GE Johnson, and specifically their proposed superintendent, has prior experience working in Vail Village. FCI has experience working in Lionshead, but not Vail Village, although the proposed individuals from FCI did not personally work on the Lionshead project. - GE Johnson has an office located in Eagle County vs. FCI’s office location of Grand Junction. It was felt that GE Johnson’s staff would be more easily accessible if needed quickly on site. Additionally, the core team of the project manager and superintendent from GE Johnson reside in Eagle County. - GE Johnson proposed a construction fee of 3.75% vs. FCI’s proposed fee of 7%. - GE Johnson’s maximum price for general conditions was $124,180 while FCI’s was $81,693. 4/1/2014 - When comparing general conditions and fees together, the two firms were projected to be within $2,000 of each other on a projected $900,000 project, with FCI being slightly higher than GE Johnson. - GE Johnson proposed a change order mark-up fee of 3.75% while FCI’s change order mark-up fee was 7%. - When projecting a project of $900,000 with potential change orders of 3% of the project cost, GE Johnson continued to be lower cost with their proposed fee and general conditions. - Proposed schedules from both firms were essentially equal with completion dates and turnover to the Town of Vail in the third week of November 2014. Based on the above items, the Town Staff is prepared to make a recommendation of working with GE Johnson Construction Company for the Vail Village Welcome Center Project. Sincerely, Colleen Kaneda Senior Project Manager Consilium Partners/NV5 4/1/2014 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: April 1, 2014 ITEM/TOPIC: Town Manager's Report 4/1/2014 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: April 1, 2014 ITEM/TOPIC: I-70 Vail Underpass Traffic Update PRESENTER(S): Tom Kassmel ACTION REQUESTED OF COUNCIL: Council to provide input, solicit public feedback regarding the traffic projections, traffic analysis and the intersection configuration selection; and provides staff with direction on what additional information the Council would like to have prior to endorsing an intersection configuration. BACKGROUND: The I-70 Vail Underpass is a proposed new multimodal pedestrian and vehicular connection that is midway between Main Vail and West Vail exits, passing under I- 70. This underpass has been identified in the Vail Transportation Master Plan and the CDOT I- 70 Programmatic Environmental Impact Statement (PEIS) as a critical link between the North and South Frontage Road. The Town and CDOT have recently entered into a Letter of Commitment and an Inter-Governmental Agreement (IGA) to jointly fund the design and construction of this project with an expected completion date of December of 2017. CDOT, the Town of Vail, and the selected design consultant, Felsburg, Holt & Ullevig (FHU), have begun the design process based on the recently endorsed preferred location of the underpass and will provide an update of the traffic analysis to Town Council. STAFF RECOMMENDATION: Staff recommends that Council provide input, solicit public feedback regarding the traffic projections, traffic analysis and the intersection configuration selection; and provides staff with direction on what additional information the Council would like to have prior to endorsing an intersection configuration. ATTACHMENTS: Memo Attachments Presentation 4/1/2014 To: Town Council From: Public Works Department Date: 4-1-14 Subject: I-70 Vail Underpass Project Traffic Analysis I. SUMMARY & BACKGROUND The I-70 Vail Underpass is a proposed new multimodal pedestrian and vehicular connection that is midway between Main Vail and West Vail exits, passing under I-70. This underpass has been identified in the Vail Transportation Master Plan and the CDOT I-70 Programmatic Environmental Impact Statement (PEIS) as a critical link between the North and South Frontage Road. The Town and CDOT have recently entered into a Letter of Commitment and an Inter-Governmental Agreement (IGA) to jointly fund the design and construction of this project with an expected completion date of December of 2017. CDOT, the Town of Vail, and the selected design consultant, Felsburg, Holt & Ullevig (FHU), have begun the design process based on the recently endorsed preferred location of the underpass and will provide an update of the traffic analysis to Town Council. For past reference each of the past Town Council presentations and Council meeting video links along with additional project information are available at the project website at www.vailgov.com/underpass At the March 4th Town Council meeting Council endorsed the recommended preferred underpass location 5c, which is a skewed alignment which locates the north intersection between the Simba Run Condominiums and the Savoy Villas along the North Frontage Road, and locates the south intersection west of the Glen Lyon Office building along the South Frontage Road. The underpass project has historically included roundabouts on both the north and south sides of the interstate in order to accommodate the traffic at the proposed new intersections. Roundabouts have been identified as the recommended traffic solution for each intersection because based on the master plan level and conceptual traffic analysis the typical and modified ‘T’ intersections fail operationally. The purpose of this Council update is to review the Vail Transportation Master Plan, its traffic assumptions and projections, and discuss the project specific traffic analysis that was just recently completed. 4/1/2014 Town of Vail Page 2 II. VAIL TRANSPORTATION MASTER PLAN As a part of the project design process, a traffic operations analysis has been completed for the Underpass and the two new intersections it will create. The traffic analysis is based on the Vail Transportation Master Plan (VTMP), adopted in 2009, FHWA/CDOT requirements and guidelines, and recognized traffic engineering best practices. As with all projects a critical component of the traffic analysis is the data and assumptions that it is based on. For Vail, the data and assumptions are based on the VTMP and include; 20 Year Design Traffic Service Life: Both Vail and CDOT require the project to design improvements based on a 20 year projected traffic operations service life meeting the Level of Service requirements identified below. This is in an effort to avoid building projects that may become obsolete too quickly. 15th busiest day: Vail’s traffic projections are based on accommodating the 15th busiest day’s afternoon traffic hour. This equates to accommodating 90% of a 150 day ski season. The winter season has historically been the busier and more critical season other than Fourth of July. The success of Vail, Vail Mountain and the business community has been to design infrastructure to accommodate our guest and peak season 90% of the time. This allows a balance in capital investments and on-going high operational service levels. Vail relies heavily on a resort economy and it is necessary to provide our guests with a world class experience including mobility/traffic. Considering that the 15th busiest day will likely have the busiest morning (AM) and afternoon (PM) traffic hours, this design parameter is also similar to CDOT’s standard of designing to the 30th highest Design Hour Volume (DHV). The 15th busiest day also accommodates the majority of the following; • Number of days Vail Hotels are well occupied (2013 data); o >80% (61) o 80-84% (22) o 85-89% (24) o 90-95% (15) • Number of days in a year Vail has overflow parking on the frontage roads, indicating heavy traffic; recent average 20-30 days, despite the recent parking supply additions (Private garages, Outlying free parking areas) • Number of significant Holidays and Special Events when Vail’s traffic is at its highest, including these 40-50 days; o Christmas/New Years (7) o Martin Luther King Weekend (3) o Presidents Week (7) o March Spring Break weeks (10-14) o Summer Special Events(Go Pro, July 4th, Pro Challenge, Farmers Market, major Ford Park events, etcJ) (12-18) • Number of significant Powder Days (>8”) (10-20) 4/1/2014 Town of Vail Page 3 VTMP Traffic Projections: The VTMP traffic projections completed for the 2009 adopted plan, projected Vail would see 2800 new PM peak hour traffic trips town wide due to future large development/redevelopment projects; along with an additional 0.5% background traffic growth rate per year to cover normal population growth and some unanticipated growth. This equates to a total average yearly growth rate of traffic of 3.2%. In comparison the industry standard growth rate for traffic is 2.0-2.5% per year. Vail’s total growth rate was projected higher for the following reasons; • Vail’s future development growth potential is being based on projects that had been discussed, planned, entitled, or built in the 2004-2009 timeframe. Currently of these projects, 33% have been built, 6% have been entitled and are projected to be built in the next 2 years, 8% have been entitled, 30% have gone thru master planning/conceptual design but were halted due to the economy, and the remaining 23% have not yet been presented. These projects make up the additional 2800 future projected trips. It is important to note that when developing these projected future trips the VTMP recognized the significant impact the Vail Transit system and the walkability of the Villages has on the reduction of passenger vehicle trips, and as a result includes a range of traffic trip reductions depending on location of 20%-70%, which averages out to a 36% percent reduction in traffic trips town wide. Without these reductions, the total additional projected development trips would have been 4350, instead of the projected 2800. • Since Vail is a weekend destination for many statewide areas Vail is greatly impacted by the growth of the state, particularly the Front Range area. Colorado has a projected population growth rate of ~1.5%, with the Front Range projected at ~1.8%, which equals to 3.5 Million more people by 2040. It is likely Vail will capture a percentage of this statewide growth via drive up guests. • The local population growth of Eagle County is projected at 2.5%, or ~50 thousand more people by 2040 which is equal to a total population of ~110 thousand. This growth rate is consistent with other mountain areas but significantly higher than the rest of the state. Vail will see a significant percentage of this growth as Vail is a hub of the county as a workplace and for recreation and culture. • Vail could also be greatly impacted by Vail Mountain growth. However, to control this growth; the Town, Vail Resorts, and the US Forest Service (USFS) have entered into a joint agreement that puts a 19,900 threshold on the number of Skiers At One Time (SAOT) that can be on the mountain. As a result of this agreement Vail Mountain is somewhat limited to their ability to expand terrain and provide capacity improvements. Therefore the projected traffic modeling of the VTMP assumes no additional growth due to on mountain expansions and/or major capacity improvements. Vail is impacted by Vail Mountain operating/condition characteristics, specifically by; the types/cost of passes available each year, the amount of snow received each year (number of powder days and how quickly terrain opens), and other changes in operations of Vail Mountain. It should be noted that the 19,900 SAOT doesn’t necessarily correlate with peak traffic days. Vail has had some of our busiest traffic days on days that are far short of 19,900 and vice versa; Vail Mountain has exceeded 19,900 skiers 4/1/2014 Town of Vail Page 4 on days where we have non-peak traffic. Our peak traffic days are more contingent on “drive-up” skier vs. destination skiers, whereas the 19,900 threshold is more contingent on destination skiers coupled with “drive-up” skiers. Even with the managed growth agreement Vail went from 0 to 50 days of frontage road parking between 2000 and 2001 due to a change in pass structure at that time, the “Buddy Pass” began including 10 days to ski at Vail or Beaver Creek. • Vail is also impacted by Vail pass closures. Since Vail is at the end of the line, and the bottle neck, prior to accessing Vail pass from the west, Vail is subject to traffic spikes during Vail pass closures. In recent years Vail pass has closed anywhere from 30-50 times in a season, forcing I-70 traffic to exit, circulate, and wait in Vail. This is somewhat mitigated by the efforts of the Eagle County Incident Management Plan for I-70, which has developed a valley wide integrated plan to lessen the bottle neck in Vail by instructing trucks and general traffic to exit I-70 west of Vail and wait out the closure. Level of Service (LOS): LOS is a measurement of traffic operations based on a scale from A-F, A being free flow traffic, F being traffic significantly delayed (grid lock). Vail’s adopted traffic standard for design LOS is; • LOS C during ideal conditions • LOS D during snowy conditions Similarly CDOT requires a design LOS of D All of the above provided the framework for the VTMP. This framework then led to obtaining the necessary data to project and analyze traffic into the future, resulting in the recommendation of constructing the I-70 Vail Underpass. It also provided the necessary traffic projections that allowed for the initial master plan level traffic analysis of the Underpass, showing the need for roundabouts on both the north and south sides of the underpass. III. I-70 VAIL UNDERPASS TRAFFIC ANALYSIS As we move into the design phase of the Underpass project, the design team has updated the traffic data and moved to a more project specific traffic analysis. This has led to the following updates; • Updated traffic counts: The previous VTMP baseline existing traffic counts were based on traffic counts from the 2005/06 ski season. These have now been updated to reflect existing traffic counts that were taken during the 2012/13 ski season. The traffic model has been re-calibrated based on these existing counts. • Updated Projected Growth Model: The future projects anticipated within the VTMP have been updated to take into consideration those projects that have been built, and those that have had revised future project projections based on the most recent information available. This effort reduced the future project development trips from 2800 to 1900, a reduction of 32%. This also reduced the overall growth rate from the original VTMP, from ~3.2% to ~2%. 4/1/2014 Town of Vail Page 5 These updated traffic projections were then modeled in a project specific traffic analysis for the intersections. The traffic analysis provides a better understanding of the impacts of the projected growth on varying types of intersections. Two key elements of traffic operations are reviewed based on this analysis to determine if the intersection operations will work within the design parameters; Level of Service (LOS): LOS as mentioned above is a measurement of calculated delay of traffic operations graded on a scale of A-F, A being free flow traffic, F being traffic significantly delayed (grid lock). Vail’s adopted traffic standard for design LOS is; • LOS C during ideal conditions • LOS D during snowy conditions Queue Length: Queue length provides the estimated linear foot of traffic queue, or back-up, anticipated based on the volume of traffic trying to move thru the intersection. Both LOS and queue length are dependent on the volumes of traffic attempting to make a specific traffic movement (thru, left turn, or right turn) at each intersection, and on the opposing traffic each movement is conflicting with. The LOS must meet the desired LOS threshold and the length of queue must also be determined to be acceptable. In this particular case a critical queuing concern is the queue length between each intersection. There is a finite amount of length between each intersection, ~180’, therefore any queue length longer than that will begin to impact, “jam up”, the other intersection, and causing failure. With these elements in mind the design team analyzed seven different types of intersections including; • T Intersections; o Traditional T: Frontage roads free flow, underpass stops o All-way Stop T: All directions stop o Modified T: Underpass free flow, frontage roads stop, “Blue Cow Chute” o All-way Stop T with Bypass: Two frontage road movements are free flow, all other movements stop. o Signalized T: All movements stop at signals • Roundabouts; o Single lane o Single lane with auxiliary lanes Each of these intersection configurations has been vetted for traffic operations and the results for LOS are summarized in the attached tables. The above tabulated data was then narrowed down and simplified in the attached bar graphs showing Level of Service thresholds corresponding to the projected traffic with a +/- 15% sensitivity analysis. This sensitivity analysis takes into account the updated projected growth and analyzes the sensitivity of the growth if these future projections are off by15% in either direction, high or low. It also narrows down the intersection configurations to those that have shown the most potential; Bypass T, Single Lane 4/1/2014 Town of Vail Page 6 Roundabout, Single Lane Roundabout with Auxiliary Lanes. The bar graph shows the capacity limits of each intersection within the Town of Vail acceptable LOS (C/D for ideal, D/E for snowy) and also red flags those that would result in unacceptable queue lengths. In addition, traffic volume diagrams and LOS with queue length diagrams are attached for additional specific detail. IV. INTERSECTION EVALUATION AND RECOMMENDATION As shown above, the traffic operations of the two intersections are critical to the success of this project. However, there are many other relating factors that must be considered when evaluating the intersection design. In order to better evaluate this design decision, the Project Staff and the Project Leadership Team developed preliminary Evaluation Criteria for this decision. Evaluation Criteria • Intersection traffic design/service life meets the 20 year traffic projections • Intersection traffic Level of Service meets Vail and FHWA/CDOT criteria at the new underpass locations and at nearby impacted intersections • Conforms with Vail’s comprehensive plans and planning objectives • Mitigates/minimizes safety issues (Vehicular, Pedestrian, Bicyclist, Transit) • Minimizes maintenance impacts (Snow removal, Landscaping, Long term Mtn. Costs) • Provides adequate access for adjacent properties and community wide for pedestrians, bicycles and vehicles • Mitigates/minimizes environmental Impacts (Noise, Lighting, Property, Accessibility, Water Quality, etcJ) • Provides enhanced aesthetics meeting Vail standards • Provides scalability if needed in the future for increased traffic operations • Minimizes construction cost, Right of Way acquisition, and duration Based on the above criteria, the following compares the 4 options that were deemed potentially viable and are close to meeting, meet, or exceed the traffic analysis requirements. For purposes of discussion all options that fall close within the sensitivity analysis (+/- 15%) range of the projected traffic are included. T Intersection all way stop with bypass; • an unfamiliar intersection configuration, a couple statewide examples can be seen at the intersection of US 285 and US 24 (south of Buena Vista), and a signalized version at DIA (near gas station), 4/1/2014 Town of Vail Page 7 • meets only the traffic operations LOS requirements for the low end(-15%) of the traffic sensitivity analysis (a very aggressive limited traffic projection), and has significant impactful queue lengths between each intersection • reduces the area of impact on Simba Run Condominiums property, however it extends the impacts along the length of the property, significantly impacting driveway access flexibility, • can be designed to minimize safety and maintenance concerns, however this will introduce a mid-block crossing across the bypass lanes, an unfavorable condition similar to crosswalks at the Municipal Building, and the Ritz Carlton, • aesthetically challenging, as it is very linear and functional in design and has limited areas for landscape that can break up the intersection design. • scalable to a degree. The most practical way to increase capacity in this type of design is to add a traffic signal or eliminate it and replace with roundabout. • falls within the constraints of the existing estimated construction budget and schedule. T Intersection with Traffic Signal; • Oddly enough an unfamiliar intersection configuration in Vail, but familiar intersection configuration in general, • meets traffic operations requirements, however it adds significant delay to travelling public during non peak times due to signal cycle. • does not meet Vail planning goals as it includes a traffic signal, which is not generally acceptable in Vail, thought it does meet traffic operation goals, • reduces/ possibly eliminates the area of impact on Simba Run Condominiums property, • can be designed to minimize safety and maintenance concerns, similar to typical signalized intersections, • aesthetically challenging, as it is very linear and functional in design and has limited areas for landscape that can break up the intersection design. And there is not much one can do to mitigate the aesthetics of the traffic signal, • scalable to a degree. The most practical way to increase capacity in this type of design is to add bypass lanes or a roundabout. • falls well within the constraints of the existing estimated construction budget and schedule, and there would likely be savings in both budget and duration. The single lane roundabout; • provides a traffic solution that is familiar in Vail, • does not meet all VTMP planning goals and criteria for traffic operations, meets LOS requirements for ideal conditions but does not meet it for snowy conditions, and results in significant long queues in snowy conditions, • reduces impacts to private property as compared to the other considered larger roundabout, • can be designed to minimize safety and maintenance concerns (Main Vail & West Vail as examples). Based on actual accident data roundabouts are considered the safest intersections for all modes of transportation. This notion may be perceived differently for those pedestrians and bicyclist using the 4/1/2014 Town of Vail Page 8 roundabouts; this may be attributed to that most of those entering roundabouts are more acutely aware of their surroundings and therefore more care is taken resulting in less actual and reported accidents. • is aesthetically pleasing, • scalable to a degree. The most practical way to increase capacity is to enlarge the roundabout and add the additional necessary lanes, this can be planned for by placing required retaining walls in locations that allow for the additional lanes to be constructed without future demo and replacement of the retaining walls, • falls just within the constraints of the existing estimated construction budget and schedule. The single lane roundabout with auxiliary lanes; • provides a traffic solution that is familiar in Vail, • meets the VTMP planning goals and criteria for traffic operations, LOS and queuing, • has the largest impacts to private property with regards to area of encroachment, • can be designed to minimize safety and maintenance concerns (Main Vail & West Vail as examples). Based on actual accident data roundabouts are considered the safest intersections for all modes of transportation. This notion may be perceived differently for those pedestrians and bicyclist using the roundabouts; this may be attributed to that most of those entering roundabouts are more acutely aware of their surroundings and therefore more care is taken resulting in less actual and reported accidents. • is aesthetically pleasing, • not scalable, but should not have to be scaled, • falls just within the constraints of the existing estimated construction budget and schedule. V. NEXT STEPS Staff is requesting Council provide input and solicit public feedback regarding the traffic projections, traffic analysis and the intersection configuration selection; and seeks direction on what additional information the Council would like to have prior to endorsing an intersection configuration. Once an intersection configuration is endorsed the design team will continue to move forward in preliminary design and environmental analysis. During preliminary design and environmental analysis the design team will more thoroughly vet a design solution, including but not limited to; • Determining the best horizontal and vertical design location; finding the ‘best fit’ geometric design within the constraints of the endorsed preferred location and endorsed intersection type, with emphasis to reduce encroachment and impacts on private property. • Structural selection for bridges and retaining walls. Taking into account structural needs, impacts, and aesthetics. 4/1/2014 Town of Vail Page 9 • Project mitigation measures for adjacent properties in close proximity to the proposed project related to environmental impacts, including Visibility, Noise, Aesthetics, Lighting, Air and Water Quality. • 3D interactive rendering will be prepared and presented to the public at a future Town Council meeting. This model will allow the public to visualize the underpass and how impacts may be mitigated. VI. PROJECT PROGRESS SCHEDULE As the project progresses public input will be taken continuously thru the project website at www.vailgov.com/underpass and thru specific stakeholders meetings and correspondence. The following is a list of key design milestones and more formal public input opportunities anticipated to occur during the design process. As this process is dynamic these dates will fluctuate as the project develops; March – October 2014 Preliminary Design & Preliminary Environmental Clearance April 2014 Town Council Update (Intersection Selection) May 2014 Town Council Update (Design Progress) July 2014 Town Council Update (Preliminary Design Complete) August 2014 Open House October 2014 Town Council Update (Environmental Clearance Update) January 2015 Town Council Update (Final Design Complete) January 2015 Open House (Final Design) January-December 2015 Right of Way plans and property acquisition process January 2016 Final Environmental Clearance (FHWA) January-April 2016 Construction Documents, Bid & Award, Open House Spring 2016-Fall 2016 Construction VII. STAFF RECOMMENDATION Staff recommends that Council provide input, solicit public feedback regarding the traffic projections, traffic analysis and the intersection configuration selection; and provides staff with direction on what additional information the Council would like to have prior to endorsing an intersection configuration. VIII. ATTACHMENTS LOS Tables (Ideal & Snowy Conditions) LOS Bar Graphs Traffic Volume Diagrams (Detailed) LOS and Queue Length Diagrams (Detailed) Presentation 4/1/2014 AM  Pe a k  Av e r a g e  De l a y 4 . 9  / LO S  A 1 0 . 9  / LO S  B6 . 9  / LO S  A 1 0 . 3  / LO S  B7 . 0  / LO S  A6 . 4  / LO S  A13.0 / LOS B AM  Pe a k  Cr i t i c a l  Mo v e m e n t  De l a y 1 9 . 1  / LO S  C 1 2 . 4  / LO S  B 2 3 . 8  / LO S  C 1 1 . 5  / LO S  B7 . 5  / LO S  A7 . 4  / LO S  A17.6 / LOS B PM  Pe a k  Av e r a g e  De l a y 9 9 . 2  / LO S  F 4 6 . 8  / LO S  E 1 4 . 1  / LO S  B 2 1 . 6  / LO S  C 1 5 . 6  / LO S  C 1 1 . 5  / LO S  B15.7 / LOS B PM  Pe a k  Cr i t i c a l  Mo v e m e n t  De l a y 3 6 6 . 6  / LO S  F 6 9 . 3  / LO S  F 7 9 . 2  / LO S  F 3 3 . 6  / LO S  D 2 1 . 2  / LO S  C 1 6 . 1  / LO S  C23.8 / LOS C Al t e r n a t i v e  1A l t e r n a t i v e  2A l t e r n a t i v e  4 By p a s s  Te e Va i l  I‐70  Un d e r p a s s  In t e r s e c t i o n  An a l y s i s  ‐   Id e a l  Co n d i t i o n s ;  Me d i u m  Tr a f f i c  Fo r e c a s t s   No r t h  Fr o n t a g e  Ro a d  In t e r s e c t i o n Sc e n a r i o 2040 Build‐Out Al t e r n a t i v e  6 Si n g l e  La n e  Ro u n d a b o u t  with Auxiliary  La n e s Tr a d i t i o n a l  Te e  ‐   Al l  Wa y  St o p Mo d i f i e d  Te e  ‐   Un d e r p a s s  Fr e e  Fr o n t a g e   Ro a d  St o p Tr a d i t i o n a l  Te e    ‐   Un d e r p a s s  St o p   Co n t r o l l e d ,  Fr o n t a g e  Ro a d  Fr e e Al t e r n a t i v e  3A l t e r n a t i v e  5Alternative7 Traffic Signal Si n g l e  La n e  Ro u n d a b o u t y AM  Pe a k  Av e r a g e  De l a y 3 . 9  / LO S  A 2 1 . 5  / LO S  C 1 6 . 4  / LO S  C9 . 3  / LO S  A9 . 1  / LO S  A8 . 7  / LO S  A12.1 / LOS B AM  Pe a k  Cr i t i c a l  Mo v e m e n t  De l a y 2 4 . 0  / LO S  C 3 3 . 8  / LO S  D8 . 8  / LO S  A 1 0 . 3  / LO S  B 1 1 . 7  / LO S  B 1 1 . 7  / LO S  B14.1 / LOS B PM  Pe a k  Av e r a g e  De l a y 1 6 . 4  / LO S  C 2 6 . 3  / LO S  D 1 1 5 . 4  / LO S  F 2 0 . 5  / LO S  C 2 3 . 3  / LO S  C 1 0 . 4  / LO S  B14.5 / LOS B PM  Pe a k  Cr i t i c a l  Mo v e m e n t  De l a y 1 4 9 . 7  / LO S  F 4 8 . 7  / LO S  E 8 9 2 . 8  / LO S  F 3 2 . 7  / LO S  D 3 4 . 8  / LO S  D 1 1 . 6  / LO S  B19.2 / LOS B 2040 Build‐Out Sc e n a r i o Al t e r n a t i v e  1A l t e r n a t i v e  2A l t e r n a t i v e  3 Tr a d i t i o n a l  Te e    ‐   Un d e r p a s s  St o p   Co n t r o l l e d ,  Fr o n t a g e  Ro a d  Fr e e Tr a d i t i o n a l  Te e  ‐   Al l  Wa y  St o p Mo d i f i e d  Te e  ‐   Un d e r p a s s  Fr e e  Fr o n t a g e   Ro a d  St o p By p a s s  Te e Al t e r n a t i v e  4 So u t h  Fr o n t a g e  Ro a d  In t e r s e c t i o n Si n g l e  La n e  Ro u n d a b o u t  with Auxiliary  La n e s Al t e r n a t i v e  5A l t e r n a t i v e  6 Si n g l e  La n e  Ro u n d a b o u t Alternative7 Traffic Signal 4/1/2014 AM  Pe a k  Av e r a g e  De l a y 7 . 2  / LO S  A 1 2 . 8  / LO S  B9 . 0  / LO S  A 1 1 . 6  / LO S  B8 . 2  / LO S  A7 . 4  / LO S  A13.3 / LOS B AM  Pe a k  Cr i t i c a l  Mo v e m e n t  De l a y 2 9 . 8  / LO S  D 1 4 . 8  / LO S  B 4 0 . 6  / LO S  E 1 3 . 1  / LO S  B8 . 9  / LO S  A8 . 9  / LO S  A17.1 / LOS B PM  Pe a k  Av e r a g e  De l a y 2 3 6 . 3  / LO S  F 5 2 . 2  / LO S  F 4 4 . 4  / LO S  E 3 7 . 6  / LO S  E 5 2 . 2  / LO S  F 2 9 . 7  / LO S  D19.2 / LOS B PM  Pe a k  Cr i t i c a l  Mo v e m e n t  De l a y 8 7 9 . 3  / LO S  F 7 2 . 0  / LO S  F 3 4 1 . 1  / LO S  F 6 6 . 9  / LO S  F 3 1 . 6  / LO S  D 1 7 . 9  / LO S  C27.1 / LOS C Va i l  I‐70  Un d e r p a s s  In t e r s e c t i o n  An a l y s i s  ‐   Sn o w  Co n d i t i o n s ;  Me d i u m  Tr a f f i c  Fo r e c a s t s No r t h  Fr o n t a g e  Ro a d  In t e r s e c t i o n Sc e n a r i o Al t e r n a t i v e  1A l t e r n a t i v e  2A l t e r n a t i v e  3A l t e r n a t i v e  4A l t e r n a t i v e  5A l t e r n a t i v e  6Alternative7 Traffic Signal 2040 Build‐Out Tr a d i t i o n a l  Te e    ‐   Un d e r p a s s  St o p   Co n t r o l l e d ,  Fr o n t a g e  Ro a d  Fr e e Tr a d i t i o n a l  Te e  ‐   Al l  Wa y  St o p Mo d i f i e d  Te e  ‐   Un d e r p a s s  Fr e e  Fr o n t a g e   Ro a d  St o p By p a s s  Te e S i n g l e  La n e  Ro u n d a b o u t Si n g l e  La n e  Ro u n d a b o u t  with Auxiliary  La n e s y AM  Pe a k  Av e r a g e  De l a y 6 . 1  / LO S  A 3 4 . 8  / LO S  D 1 1 . 5  / LO S  B 1 0 . 0  / LO S  A 1 2 . 1  / LO S  B 1 1 . 5  / LO S  B12.0 / LOS B AM  Pe a k  Cr i t i c a l  Mo v e m e n t  De l a y 4 3 . 3  / LO S  E 6 1 . 2  / LO S  F 2 1 . 0  / LO S  C 1 1 . 2  / LO S  B 1 6 . 6  / LO S  C 1 6 . 6  / LO S  C12.8 / LOS B PM  Pe a k  Av e r a g e  De l a y 5 8 . 0  / LO S  F 3 6 . 0  / LO S  E 3 2 9 . 9  / LO S  F  33 . 5  / LO S  D 6 0 . 0  / LO S  F 1 4 . 1  / LO S  B18.1 / LOS B PM  Pe a k  Cr i t i c a l  Mo v e m e n t  De l a y 5 8 1 . 0  / LO S  F 6 5 . 5  / LO S  F 2 5 7 4 . 5  / LO S  F 6 1 . 3  / LO S  F 1 0 1 . 7  / LO S  F 1 6 . 6  / LO S  C25.2 / LOS C So u t h  Fr o n t a g e  Ro a d  In t e r s e c t i o n Sc e n a r i o Al t e r n a t i v e  1A l t e r n a t i v e  2A l t e r n a t i v e  3A l t e r n a t i v e  4A l t e r n a t i v e  5A l t e r n a t i v e  6 2040 Build‐Out Alternative7 Tr a d i t i o n a l  Te e    ‐   Un d e r p a s s  St o p   Co n t r o l l e d ,  Fr o n t a g e  Ro a d  Fr e e Tr a d i t i o n a l  Te e  ‐   Al l  Wa y  St o p Mo d i f i e d  Te e  ‐   Un d e r p a s s  Fr e e  Fr o n t a g e   Ro a d  St o p By p a s s  Te e S i n g l e  La n e  Ro u n d a b o u t Si n g l e  La n e  Ro u n d a b o u t  with Auxiliary  La n e s Traffic Signal 4/1/2014 0 500 1000 1500 2000 FELSBURG HOLT& ULLEVIG North Frontage Road 2040 PM Peak Hour SNOWY CAPACITY LOS D/E Ve h i c l e s P e r H o u r 1325 Low IDEAL CAPACITY LOS C/D 1805 1625 1415 1-Lane Roundabout w/Auxiliary Lanes 1-Lane Roundabout ByPass Tee 1620 1510 1290 1-Lane Roundabout w/Auxiliary Lanes 1-Lane Roundabout Queue > Storage ByPass Tee Queue > Storage 1790 High 1560 1560 Vph 670 Existing 400 Diverted 55 General Growth 435 Development Growth Would result in excessive queue between North & South Frontage Roads Would result in excessive queue on westbound North Frontage Road 4/1/2014 0 500 1000 1500 2000 2500 FELSBURG HOLT& ULLEVIG South Frontage Road 2040 PM Peak Hour SNOWY CAPACITY LOS D/E Ve h i c l e s P e r H o u r 1345 Low Would result in excessive queue between North & South Frontage Roads Would result in excessive queue on westbound South Frontage Road IDEAL CAPACITY LOS C/D 2185 1485 1-Lane Roundabout w/Auxiliary Lanes 1-Lane Roundabout ByPass Tee Queue > Storage 1950 1320 1330 1-Lane Roundabout w/Auxiliary Lanes 1-Lane Roundabout Queue > Storage ByPass Tee 1825 High 1585 1585 Vph 985 Existing 100 Diverted 80 General Growth 420 Development Growth 1475 4/1/2014 c(100)/d(175) b(35)/b(45) b(25)/b(25) free C/E b( 4 0 ) / c ( 5 0 ) b( 2 5 ) / b ( 2 5 ) b(45)/c(60) free C/D 2040 PM Level of Service N. Frontage Rd. S. Frontage Rd. N. Frontage Rd. S. Frontage Rd. Si m b a R u n Si m b a R u n X/X = Ideal/Snow Movement Level of Service (95% Queues in Feet) = Ideal/Snow Intersection Level of Service = Stop Sign = Lane Assignment LEGEND x(xx)/x(xx) b(70)/c(115) d(235)/f(370) a( 2 5 ) / b ( 2 5 ) d( 2 0 5 ) / f ( 3 4 5 ) FELSBURG HOLT& ULLEVIG Bypass-T a(75)/b(105) a( 2 5 ) / a ( 2 5 ) b( 7 5 ) / c ( 1 3 0 ) c(110)/d(210) a(25)/a(25) B/C a(45)/a(60) b(85)/c(155) b( 4 5 ) / b ( 7 0 ) b(80)/b(130) B/B 1-Lane Roundabout w/Auxiliary Lanes d(480)/f(1700) b( 4 5 ) / b ( 6 0 ) b(80)/b(130) C/F 1-Lane Only N. Frontage Rd. S. Frontage Rd. a(75)/b(105) c(160)/f(440) C/D c( 1 3 0 ) / d ( 2 6 0 ) 4/1/2014 D/E 2040 PM Level of Service +15% North Frontage Rd. South Frontage Rd. Si m b a R u n Bypass-T X/X = Ideal/Snow Movement Level of Service (95% Queues in Feet) = Ideal/Snow Intersection Level of Service = Stop Sign = Lane Assignment LEGEND x(xx)/x(xx) f(1315)/f(3090) b( 6 0 ) / b ( 7 5 ) b(110)/c(210) E/F Si m b a R u n b(100)/c(150) a( 2 5 ) / a ( 2 5 ) c( 1 1 0 ) / d ( 2 1 5 ) c(170)/f(565) a(25)/a(25) C/D a(55)/b(85) b(135)/d(270) b( 6 0 ) / c ( 1 0 0 ) b(110)/c(210) B/C d(150)/e(255) b(45)/b(60) b( 2 5 ) / b ( 3 0 ) f( 3 3 0 ) / f ( 3 4 0 ) b(25)/b(25) free E/E c(100)/c(180) f(375)/f(365) c( 5 0 ) / c ( 7 0 ) b( 2 5 ) / b ( 3 0 ) b(55)/c(80) free FELSBURG HOLT& ULLEVIG N. Frontage Rd. S. Frontage Rd. 1-Lane Roundabout w/Auxiliary Lanes 1-Lane Only N. Frontage Rd. S. Frontage Rd. b(100)/b(150) e(310)/f(1245) D/F c( 2 1 0 ) / f ( 7 0 5 ) 4/1/2014 2040 PM Level of Service -15% N. Frontage Rd. S. Frontage Rd. 1-Lane Roundabout w/Auxiliary Lanes 1-Lane Only N. Frontage Rd. S. Frontage Rd. Bypass-T North Frontage Rd. South Frontage Rd. Si m b a R u n X/X = Ideal/Snow Movement Level of Service (95% Queues in Feet) = Ideal/Snow Intersection Level of Service = Stop Sign = Lane Assignment LEGEND x(xx)/x(xx) c(210)/e(575) a( 3 5 ) / b ( 4 5 ) a(60)/b(85) B/D a(55)/a(80) a( 2 5 ) / a ( 2 5 ) a( 5 0 ) / b ( 8 0 ) b(70)/c(115) a(25)/a(25) A/B a(35)/a(45) a(65)/b(95) a( 3 5 ) / b ( 4 5 ) a(60)/b(85) A/B Si m b a R u n a(55)/a(75) b(95)/c(175) B/C b( 8 0 ) / c ( 1 4 0 ) b(65)/c(110) a(25)/b(35) a( 2 5 ) / a ( 2 5 ) c( 1 2 5 ) / e ( 2 3 0 ) b(25)/b(25) free C/C b(45)/b(75) c(135)/e(265) b( 3 0 ) / b ( 4 0 ) a( 2 5 ) / b ( 2 5 ) b(30)/b(45) free B/C FELSBURG HOLT& ULLEVIG Bypass-T 4/1/2014 Tr a f f i c V o l u m e s - M e d i u m 20 4 0 T o t a l T r a f f i c w i t h S i m b a R u n FELSBURG HOLT&ULLEVIG Va i l I n t e r c h a n g e P E L , 1 3 - 1 6 4 , 3 / 2 5 / 1 4 40(110) 159(416) 119(152) 100(105) 1 7 5 ( 4 5 4 ) 8 5 ( 8 0 ) 6 2 ( 1 9 5 ) 5 1 3 ( 2 9 8 ) N . F r o n t a g e R d . Simba R u n N . F r o n t a g e R d . Simba R u n S . F r o n t a g e R d . S. F r o n t a g e R d . 2 4 5 ( 3 1 9 ) 1 3 4 ( 1 7 8 ) 13 8 ( 3 3 0 ) 17 7 ( 5 0 4 ) 4048 L i o n s R idge Red Sandstone Road S o u t h F r o n t a g e R o a d N o r t h F r o n t a g e R o a d West Gore Creek D r i v e Simba Run WE S T V A I L CO M M E R C I A L CE N T E R PO S T OF F I C E TI M B E R R I D G E H O U S I N G CA S C A D E VI L L A G E FU T U R E EV E R V A I L & MO U N T A I N A C C E S S LI O N S H E A D VI L L A G E VA I L M O U N T A I N A C C E S S V. T . C . L.T .C . MU N I C I P A L C E N T E R / HO S P I T A L VA I L VI L L A G E VA I L M O U N T A I N A C C E S S Va i l E x i t No . 7 6 (M a i n E n t r a n c e ) Va i l E x i t No . 1 7 3 (W e s t E n t r a n c e ) PE D E S T R I A N OV E R P A S S 70 70 48 40 = A M ( P M ) P e a k H o u r T r a f f i c V o l u m e s = T o t a l A M ( P M ) P e a k H o u r T r a f f i c V o l u m e s = A n n u a l P M G r o w t h P e r c e n t a g e = I n t e r s e c t i o n N u m b e r XX X ( X X X ) LE G E N D X XX X ( X X X ) XX % TO T A L 83 8 ( 1 5 5 7 ) 2. 2 % TO T A L 11 0 9 ( 1 5 8 5 ) 1. 7 % 4/1/2014 Tr a f f i c V o l u m e s - M e d i u m - 1 5 % 20 4 0 T o t a l T r a f f i c w i t h S i m b a R u n FELSBURG HOLT&ULLEVIG Va i l I n t e r c h a n g e P E L , 1 3 - 1 6 4 , 3 / 2 5 / 1 4 34(94) 135(354) 101(129) 85(89) 1 4 9 ( 3 8 6 ) 7 2 ( 6 8 ) 5 3 ( 1 6 7 ) 4 3 6 ( 2 5 3 ) N . F r o n t a g e R d . Simba R u n N . F r o n t a g e R d . Simba R u n S . F r o n t a g e R d . S. F r o n t a g e R d . 2 0 8 ( 2 7 1 ) 1 1 4 ( 1 5 1 ) 11 7 ( 2 8 1 ) 15 0 ( 4 2 8 ) 4048 = A M ( P M ) P e a k H o u r T r a f f i c V o l u m e s = T o t a l A M ( P M ) P e a k H o u r T r a f f i c V o l u m e s = A n n u a l P M G r o w t h P e r c e n t a g e = I n t e r s e c t i o n N u m b e r XX X ( X X X ) LE G E N D X XX X ( X X X ) XX % TO T A L 71 2 ( 1 3 2 4 ) 1. 6 % TO T A L 94 2 ( 1 3 4 7 ) 1. 0 7 % L i o n s R idge Red Sandstone Road S o u t h F r o n t a g e R o a d N o r t h F r o n t a g e R o a d West Gore Creek D r i v e Simba Run WE S T V A I L CO M M E R C I A L CE N T E R PO S T OF F I C E TI M B E R R I D G E H O U S I N G CA S C A D E VI L L A G E FU T U R E EV E R V A I L & MO U N T A I N A C C E S S LI O N S H E A D VI L L A G E VA I L M O U N T A I N A C C E S S V. T . C . L.T .C . MU N I C I P A L C E N T E R / HO S P I T A L VA I L VI L L A G E VA I L M O U N T A I N A C C E S S Va i l E x i t No . 7 6 (M a i n E n t r a n c e ) Va i l E x i t No . 1 7 3 (W e s t E n t r a n c e ) PE D E S T R I A N OV E R P A S S 70 70 48 40 4/1/2014 Tr a f f i c V o l u m e s - M e d i u m + 1 5 % 20 4 0 T o t a l T r a f f i c w i t h S i m b a R u n FELSBURG HOLT&ULLEVIG Va i l I n t e r c h a n g e P E L , 1 3 - 1 6 4 , 3 / 2 5 / 1 4 46(127) 183(478) 137(175) 115(121) 2 0 1 ( 5 2 2 ) 9 8 ( 9 2 ) 7 1 ( 2 2 5 ) 5 9 0 ( 3 4 3 ) N . F r o n t a g e R d . Simba R u n N . F r o n t a g e R d . Simba R u n S . F r o n t a g e R d . S. F r o n t a g e R d . 2 8 2 ( 3 6 7 ) 1 5 4 ( 2 0 5 ) 1 5 9 ( 3 8 0 ) 20 4 ( 5 8 0 ) 4048 = A M ( P M ) P e a k H o u r T r a f f i c V o l u m e s = T o t a l A M ( P M ) P e a k H o u r T r a f f i c V o l u m e s = A n n u a l P M G r o w t h P e r c e n t a g e = I n t e r s e c t i o n N u m b e r XX X ( X X X ) LE G E N D X XX X ( X X X ) XX % L i o n s R idge Red Sandstone Road S o u t h F r o n t a g e R o a d N o r t h F r o n t a g e R o a d West Gore Creek D r i v e Simba Run WE S T V A I L CO M M E R C I A L CE N T E R PO S T OF F I C E TI M B E R R I D G E H O U S I N G CA S C A D E VI L L A G E FU T U R E EV E R V A I L & MO U N T A I N A C C E S S LI O N S H E A D VI L L A G E VA I L M O U N T A I N A C C E S S V. T . C . L.T .C . MU N I C I P A L C E N T E R / HO S P I T A L VA I L VI L L A G E VA I L M O U N T A I N A C C E S S Va i l E x i t No . 7 6 (M a i n E n t r a n c e ) Va i l E x i t No . 1 7 3 (W e s t E n t r a n c e ) PE D E S T R I A N OV E R P A S S 70 70 48 40 TO T A L 96 4 ( 1 7 9 1 ) 2. 7 % TO T A L 12 7 6 ( 1 8 2 4 ) 2. 2 % 4/1/2014 I- 7 0 V a i l U n d e r p a s s Pu b l i c W o r k s D e p a r t m e n t Ap r i l 1 , 2 0 1 4 4/1/2014 I- 7 0 V a i l U n d e r p a s s Pr o j e c t S t a t u s : P r e f e r r e d L o c a t i o n 2 To w n o f  Va i l    |   Pu b l i c  Wo r k s |    4/ 1 / 1 4 4/1/2014 I- 7 0 V a i l U n d e r p a s s Pr o j e c t U p d a t e TR A F F I C A N A L Y S I S P R E S E N T A T I O N • Va i l T r a n s p o r t a t i o n M a s t e r P l a n , A d o p t e d 2 0 0 9 • B e h i n d t h e n u m b e r s a n d t h e a s s u m p t i o n s • Un d e r p a s s T r a f f i c A n a l y s i s • U p d a t e s t o t h e V T M P • P r o j e c t T r a f f i c A n a l y s i s • In t e r s e c t i o n E v a l u a t i o n C r i t e r i a • Ne x t S t e p s • A d d i t i o n a l i n f o r m a t i o n n e e d e d t o e n d o r s e i n t e r s e c t i o n ? 3 To w n o f  Va i l    |   Pu b l i c  Wo r k s |    4/ 1 / 1 4 4/1/2014 I- 7 0 V a i l U n d e r p a s s Va i l T r a n s p o r t a t i o n M a s t e r P l a n VA I L T R A N S P O R T A T I O N M A S T E R P L A N • Ad o p t e d M a y 2 0 0 9 • Tr a f f i c P r o j e c t i o n s • B a s e l i n e e x i s t i n g t r a f f i c c o u n t s d u r i n g w i n t e r 2 0 0 5 / 0 6 • R e p r e s e n t s 1 5 th Bu s i e s t T r a f f i c D a y i n V a i l • P r o j e c t e d b u i l d o u t o f V a i l • 4 8 S p e c i f i c R e - d e v e l o p m e n t p r o j e c t s ( 2 8 0 0 n e t n e w P M t r i p s t o w n w i d e ) • 3 6 % a v e r a g e r e d u c t i o n f o r T r a n s i t a n d W a l k - a b i l i t y ( D e p e n d s o n l o c a t i o n ) • A d d e d 0 . 5 % b a c k g r o u n d g r o w t h r a t e p e r y e a r • Tr a f f i c O p e r a t i o n s • T r a f f i c d e s i g n L e v e l o f S e r v i c e ( L O S ) C ( I d e a l ) a n d D ( S n o w y ) • B a s e d o n g r a d e d s c a l e f r o m A - F 4 To w n o f  Va i l    |   Pu b l i c  Wo r k s |    4/ 1 / 1 4 4/1/2014 I- 7 0 V a i l U n d e r p a s s Va i l T r a n s p o r t a t i o n M a s t e r P l a n Wh y d e s i g n t o t h e 1 5 th Bu s i e s t T r a f f i c D a y i n V a i l ? • Ac c o m m o d a t e o u r g u e s t s , p r o v i d e W o r l d C l a s s e x p e r i e n c e • To w n a n d B u s i n e s s e s d e p e n d o n W i n t e r & S u m m e r S e a s o n s • Ho l i d a y s & S p e c i a l E v e n t s ( 4 0 - 5 0 p e r y e a r ) ; • C h r i s t m a s & N e w Y e a r s ( 7 D a y s ) • M a r t i n L u t h e r K i n g W e e k e n d ( 3 D a y s ) • P r e s i d e n t s W e e k ( 7 D a y s ) • M a r c h S p r i n g B r e a k ( V a r i e s 1 0 - 1 4 D a y s ) • P o w d e r D a y s ( 1 0 - 2 0 D a y s ) • S u m m e r S p e c i a l E v e n t s (G o P r o , J u l y 4 th ,P r o C h a l l e n g e , F a r m e r s M a r k e t , Ma j o r F o r d P a r k E v e n t s ) ( 1 2 - 1 8 ) • Fr o n t a g e R o a d P a r k i n g ( 2 0 - 3 0 ) d a y s p e r y e a r (wi t h a d d e d p a r k i n g )5 To w n o f  Va i l    |   Pu b l i c  Wo r k s |    4/ 1 / 1 4 4/1/2014 I- 7 0 V a i l U n d e r p a s s Va i l T r a n s p o r t a t i o n M a s t e r P l a n Wh y d e s i g n t o t h e 1 5 th Bu s i e s t T r a f f i c D a y i n V a i l ? ( C o n t i n u e d ) • Ho t e l O c c u p a n c y ; • > 8 0 % 6 0 + d a y s p e r y e a r ( 2 0 1 3 ) • > 9 0 % 1 5 d a y s p e r y e a r ( 2 0 1 3 ) • CD O T D e s i g n s t o t h e 3 0 th hi g h e s t de s i g n h o u r v o l u m e ( D H V ) • A M / P M p e a k h o u r i n 1 5 D a y s 6 To w n o f  Va i l    |   Pu b l i c  Wo r k s |    4/ 1 / 1 4 4/1/2014 I- 7 0 V a i l U n d e r p a s s Va i l T r a n s p o r t a t i o n M a s t e r P l a n Wh y 0 . 5 % B a c k g r o u n d G r o w t h ? • I n d u s t r y s t a n d a r d g r o w t h r a t e i s 2 . 0 % - 2 . 5 % ( A s s u m e s n o S p e c i f i c P r o j e c t s ) • V T M P i n c l u d e s P r o j e c t S p e c i f i c G r o w t h i n V a i l , 4 8 P r o j e c t s o f w h i c h t o d a t e ; • 3 3 % b u i l t , • 1 4 % e n t i t l e d , • 3 0 % c o n c e p t u a l l y p l a n n e d • 0 . 5 % B a c k g r o u n d G r o w t h a c c o m m o d a t e s ; • A n n u a l P o p u l a t i o n G r o w t h • C o l o r a d o p r o j e c t e d g r o w t h 1 . 5 % • F r o n t R a n g e p r o j e c t e d g r o w t h 1 . 9 % • E a g l e C o u n t y p r o j e c t e d g r o w t h 2 . 5 % • O t h e r D e v e l o p m e n t ( V a c a n t a n d r e d e v e l o p e d r e s i d e n t i a l l o t s ) 7 To w n o f  Va i l    |   Pu b l i c  Wo r k s |    4/ 1 / 1 4 4/1/2014 I- 7 0 V a i l U n d e r p a s s Va i l T r a n s p o r t a t i o n M a s t e r P l a n Wh y L e v e l o f S e r v i c e ( L O S ) C & D ? • L O S : c a l c u l a t e d d e l a y o n a g r a d e d s c a l e f r o m A - F ( Fr e e f l o w t o G r i d L o c k ) • C D O T r e q u i r e s L O S D • V a i l s t r i v e s t o a c h i e v e L O S C i n I d e a l C o n d i t i o n s • V a i l i s p r o v i d i n g a W o r l d C l a s s R e s o r t E x p e r i e n c e • G u e s t s c o m e t o g e t a w a y f r o m t r a f f i c • T r a f f i c c o n d i t i o n s m a y b e t h e “ F i r s t I m p r e s s i o n ” • V a i l s t r i v e s t o a c h i e v e L O S D i n S n o w y C o n d i t i o n s • V a i l h a s ~ 5 0 s n o w y d a y s p e r y e a r • M o r e g u e s t s c o m e w h e n i t s n o w s • V a i l s t i l l n e e d s p r o v i d e a g r e a t e x p e r i e n c e t o g u e s t s w h e n i t s n o w s 8 To w n o f  Va i l    |   Pu b l i c  Wo r k s |    4/ 1 / 1 4 4/1/2014 I- 7 0 V a i l U n d e r p a s s Va i l T r a n s p o r t a t i o n M a s t e r P l a n Ho w d o e s t h e 1 9 , 9 0 0 s k i e r c a p o n V a i l M o u n t a i n e f f e c t T r a f f i c ? • T o w n o f V a i l , V a i l R e s o r t s & U S F S a g r e e d t o c a p S k i e r s A t O n e T i m e t o 1 9 , 9 0 0 • T r a f f i c m o d e l d o e s N O T i n c l u d e i n c r e a s e d t r a f f i c d u e t o V a i l M o u n t a i n ex p a n s i o n / c a p a c i t y i m p r o v e m e n t s • V a i l p e a k t r a f f i c d o e s n o t n e c e s s a r i l y c o r r e l a t e t o t h e 1 9 , 9 0 0 i t d o e s c o r r e l a t e t o ; • D e s t i n a t i o n v s . D r i v e U p S k i e r s • T i m e o f Y e a r , H o l i d a y p e r i o d s a n d s p e c i a l e v e n t s 9 To w n o f  Va i l    |   Pu b l i c  Wo r k s |    4/ 1 / 1 4 4/1/2014 I- 7 0 V a i l U n d e r p a s s Tr a f f i c A s s u m p t i o n U p d a t e s PR O J E T S P E C I F I C T R A F F I C U P D A T E S • Up d a t e d b a s e l i n e e x i s t i n g t r a f f i c c o u n t s d u r i n g w i n t e r 2 0 1 2 / 1 3 s e a s o n • Up d a t e d p r o j e c t s p e c i f i c g r o w t h ; • R e d u c e d p r o j e c t g r o w t h f r o m 28 0 0 to 19 0 0 PM t r a f f i c t r i p s ( 32 % ) • B a s e d o n B u i l t p r o j e c t e d a n d u p d a t e d d e v e l o p m e n t i n f o r m a t i o n • R e s u l t e d i n a r e d u c e d o v e r a l l g r o w t h r a t e f r o m ~3 . 2 % to ~2 % , on the low en d o f s t a n d a r d t r a f f i c g r o w t h r a t e s ( 2 . 0 - 2 . 5 % ) • S e n s i t i v i t y a n a l y s i s + / - 1 5 % 10 To w n o f  Va i l    |   Pu b l i c  Wo r k s |    4/ 1 / 1 4 4/1/2014 I- 7 0 V a i l U n d e r p a s s Tr a f f i c A n a l y s i s IN T E R S E C T I O N S C O N F I G U R A T I O N S • Tr a d i t i o n a l T : Fr o n t a g e r o a d s f r e e f l o w , u n d e r p a s s s t o p s • Al l - w a y S t o p T : Al l d i r e c t i o n s s t o p • Mo d i f i e d T : Un d e r p a s s f r e e f l o w , f r o n t a g e r o a d s s t o p , “ B l u e C o w C h u t e ” • Al l - w a y S t o p T w i t h B y p a s s : Tw o f r o n t a g e r o a d m o v e m e n t s a r e f r e e f l o w , a l l ot h e r m o v e m e n t s s t o p . • Si g n a l i z e d T : Al l m o v e m e n t s s t o p a t s i g n a l s • Si n g l e L a n e R o u n d a b o u t • Si n g l e L a n e R o u n d a b o u t w i t h A u x i l i a r y L a n e 11 To w n o f  Va i l    |   Pu b l i c  Wo r k s |    4/ 1 / 1 4 4/1/2014 AM  Pe a k  Av e r a g e  De l a y 4 . 9  / LO S  A 1 0 . 9  / LO S  B6 . 9  / LO S  A 1 0 . 3  / LO S  B7 . 0  / LO S  A6 . 4  / LO S  A13.0 / LOS B AM  Pe a k  Cr i t i c a l  Mo v e m e n t  De l a y 1 9 . 1  / LO S  C 1 2 . 4  / LO S  B 2 3 . 8  / LO S  C 1 1 . 5  / LO S  B7 . 5  / LO S  A7 . 4  / LO S  A17.6 / LOS B PM  Pe a k  Av e r a g e  De l a y 9 9 . 2  / LO S  F 4 6 . 8  / LO S  E 1 4 . 1  / LO S  B 2 1 . 6  / LO S  C 1 5 . 6  / LO S  C 1 1 . 5  / LO S  B15.7 / LOS B PM  Pe a k  Cr i t i c a l  Mo v e m e n t  De l a y 3 6 6 . 6  / LO S  F 6 9 . 3  / LO S  F 7 9 . 2  / LO S  F 3 3 . 6  / LO S  D 2 1 . 2  / LO S  C 1 6 . 1  / LO S  C23.8 / LOS C Al t e r n a t i v e  1A l t e r n a t i v e  2A l t e r n a t i v e  4 By p a s s  Te e Va i l  I‐70  Un d e r p a s s  In t e r s e c t i o n  An a l y s i s  ‐   Id e a l  Co n d i t i o n s ;  Me d i u m  Tr a f f i c  Fo r e c a s t s   No r t h  Fr o n t a g e  Ro a d  In t e r s e c t i o n Sc e n a r i o 2040 Build‐Out Al t e r n a t i v e  6 Si n g l e  La n e  Ro u n d a b o u t  with Auxiliary  La n e s Tr a d i t i o n a l  Te e  ‐   Al l  Wa y  St o p Mo d i f i e d  Te e  ‐   Un d e r p a s s  Fr e e  Fr o n t a g e   Ro a d  St o p Tr a d i t i o n a l  Te e    ‐   Un d e r p a s s  St o p   Co n t r o l l e d ,  Fr o n t a g e  Ro a d  Fr e e Al t e r n a t i v e  3A l t e r n a t i v e  5Alternative7 Traffic Signal Si n g l e  La n e  Ro u n d a b o u t y AM  Pe a k  Av e r a g e  De l a y 3 . 9  / LO S  A 2 1 . 5  / LO S  C 1 6 . 4  / LO S  C9 . 3  / LO S  A9 . 1  / LO S  A8 . 7  / LO S  A12.1 / LOS B AM  Pe a k  Cr i t i c a l  Mo v e m e n t  De l a y 2 4 . 0  / LO S  C 3 3 . 8  / LO S  D8 . 8  / LO S  A 1 0 . 3  / LO S  B 1 1 . 7  / LO S  B 1 1 . 7  / LO S  B14.1 / LOS B PM  Pe a k  Av e r a g e  De l a y 1 6 . 4  / LO S  C 2 6 . 3  / LO S  D 1 1 5 . 4  / LO S  F 2 0 . 5  / LO S  C 2 3 . 3  / LO S  C 1 0 . 4  / LO S  B14.5 / LOS B PM  Pe a k  Cr i t i c a l  Mo v e m e n t  De l a y 1 4 9 . 7  / LO S  F 4 8 . 7  / LO S  E 8 9 2 . 8  / LO S  F 3 2 . 7  / LO S  D 3 4 . 8  / LO S  D 1 1 . 6  / LO S  B19.2 / LOS B 2040 Build‐Out Sc e n a r i o Al t e r n a t i v e  1A l t e r n a t i v e  2A l t e r n a t i v e  3 Tr a d i t i o n a l  Te e    ‐   Un d e r p a s s  St o p   Co n t r o l l e d ,  Fr o n t a g e  Ro a d  Fr e e Tr a d i t i o n a l  Te e  ‐   Al l  Wa y  St o p Mo d i f i e d  Te e  ‐   Un d e r p a s s  Fr e e  Fr o n t a g e   Ro a d  St o p By p a s s  Te e Al t e r n a t i v e  4 So u t h  Fr o n t a g e  Ro a d  In t e r s e c t i o n Si n g l e  La n e  Ro u n d a b o u t  with Auxiliary  La n e s Al t e r n a t i v e  5A l t e r n a t i v e  6 Si n g l e  La n e  Ro u n d a b o u t Alternative7 Traffic Signal 4/1/2014 AM  Pe a k  Av e r a g e  De l a y 7 . 2  / LO S  A 1 2 . 8  / LO S  B9 . 0  / LO S  A 1 1 . 6  / LO S  B8 . 2  / LO S  A7 . 4  / LO S  A13.3 / LOS B AM  Pe a k  Cr i t i c a l  Mo v e m e n t  De l a y 2 9 . 8  / LO S  D 1 4 . 8  / LO S  B 4 0 . 6  / LO S  E 1 3 . 1  / LO S  B8 . 9  / LO S  A8 . 9  / LO S  A17.1 / LOS B PM  Pe a k  Av e r a g e  De l a y 2 3 6 . 3  / LO S  F 5 2 . 2  / LO S  F 4 4 . 4  / LO S  E 3 7 . 6  / LO S  E 5 2 . 2  / LO S  F 2 9 . 7  / LO S  D19.2 / LOS B PM  Pe a k  Cr i t i c a l  Mo v e m e n t  De l a y 8 7 9 . 3  / LO S  F 7 2 . 0  / LO S  F 3 4 1 . 1  / LO S  F 6 6 . 9  / LO S  F 3 1 . 6  / LO S  D 1 7 . 9  / LO S  C27.1 / LOS C Va i l  I‐70  Un d e r p a s s  In t e r s e c t i o n  An a l y s i s  ‐   Sn o w  Co n d i t i o n s ;  Me d i u m  Tr a f f i c  Fo r e c a s t s No r t h  Fr o n t a g e  Ro a d  In t e r s e c t i o n Sc e n a r i o Al t e r n a t i v e  1A l t e r n a t i v e  2A l t e r n a t i v e  3A l t e r n a t i v e  4A l t e r n a t i v e  5A l t e r n a t i v e  6Alternative7 Traffic Signal 2040 Build‐Out Tr a d i t i o n a l  Te e    ‐   Un d e r p a s s  St o p   Co n t r o l l e d ,  Fr o n t a g e  Ro a d  Fr e e Tr a d i t i o n a l  Te e  ‐   Al l  Wa y  St o p Mo d i f i e d  Te e  ‐   Un d e r p a s s  Fr e e  Fr o n t a g e   Ro a d  St o p By p a s s  Te e S i n g l e  La n e  Ro u n d a b o u t Si n g l e  La n e  Ro u n d a b o u t  with Auxiliary  La n e s y AM  Pe a k  Av e r a g e  De l a y 6 . 1  / LO S  A 3 4 . 8  / LO S  D 1 1 . 5  / LO S  B 1 0 . 0  / LO S  A 1 2 . 1  / LO S  B 1 1 . 5  / LO S  B12.0 / LOS B AM  Pe a k  Cr i t i c a l  Mo v e m e n t  De l a y 4 3 . 3  / LO S  E 6 1 . 2  / LO S  F 2 1 . 0  / LO S  C 1 1 . 2  / LO S  B 1 6 . 6  / LO S  C 1 6 . 6  / LO S  C12.8 / LOS B PM  Pe a k  Av e r a g e  De l a y 5 8 . 0  / LO S  F 3 6 . 0  / LO S  E 3 2 9 . 9  / LO S  F  33 . 5  / LO S  D 6 0 . 0  / LO S  F 1 4 . 1  / LO S  B18.1 / LOS B PM  Pe a k  Cr i t i c a l  Mo v e m e n t  De l a y 5 8 1 . 0  / LO S  F 6 5 . 5  / LO S  F 2 5 7 4 . 5  / LO S  F 6 1 . 3  / LO S  F 1 0 1 . 7  / LO S  F 1 6 . 6  / LO S  C25.2 / LOS C So u t h  Fr o n t a g e  Ro a d  In t e r s e c t i o n Sc e n a r i o Al t e r n a t i v e  1A l t e r n a t i v e  2A l t e r n a t i v e  3A l t e r n a t i v e  4A l t e r n a t i v e  5A l t e r n a t i v e  6 2040 Build‐Out Alternative7 Tr a d i t i o n a l  Te e    ‐   Un d e r p a s s  St o p   Co n t r o l l e d ,  Fr o n t a g e  Ro a d  Fr e e Tr a d i t i o n a l  Te e  ‐   Al l  Wa y  St o p Mo d i f i e d  Te e  ‐   Un d e r p a s s  Fr e e  Fr o n t a g e   Ro a d  St o p By p a s s  Te e S i n g l e  La n e  Ro u n d a b o u t Si n g l e  La n e  Ro u n d a b o u t  with Auxiliary  La n e s Traffic Signal 4/1/2014 0 500 1000 1500 2000 FELSBURG HOLT& ULLEVIG North Frontage Road 2040 PM Peak Hour SNOWY CAPACITY LOS D/E Ve h i c l e s P e r H o u r 1325 Low IDEAL CAPACITY LOS C/D 1805 1625 1415 1-Lane Roundabout w/Auxiliary Lanes 1-Lane Roundabout ByPass Tee 1620 1510 1290 1-Lane Roundabout w/Auxiliary Lanes 1-Lane Roundabout Queue > Storage ByPass Tee Queue > Storage 1790 High 1560 1560 Vph 670 Existing 400 Diverted 55 General Growth 435 Development Growth Would result in excessive queue between North & South Frontage Roads Would result in excessive queue on westbound North Frontage Road 4/1/2014 0 500 1000 1500 2000 2500 FELSBURG HOLT& ULLEVIG South Frontage Road 2040 PM Peak Hour SNOWY CAPACITY LOS D/E Ve h i c l e s P e r H o u r 1345 Low Would result in excessive queue between North & South Frontage Roads Would result in excessive queue on westbound South Frontage Road IDEAL CAPACITY LOS C/D 2185 1485 1-Lane Roundabout w/Auxiliary Lanes 1-Lane Roundabout ByPass Tee Queue > Storage 1950 1320 1330 1-Lane Roundabout w/Auxiliary Lanes 1-Lane Roundabout Queue > Storage ByPass Tee 1825 High 1585 1585 Vph 985 Existing 100 Diverted 80 General Growth 420 Development Growth 1475 4/1/2014 I- 7 0 V a i l U n d e r p a s s Ev a l u a t i o n C r i t e r i a EV A L U A T I O N C R I T E R I A • De s i g n S e r v i c e L i f e 2 0 Y e a r s • LO S C & D • Va i l ’ s P l a n n i n g O b j e c t i v e s • Sa f e t y ( V e h i c u l a r , B i c y c l e , P e d e s t r i a n ) • Ma i n t e n a n c e • Ac c e s s ( A d j a c e n t p r i v a t e p r o p e r t y a n d c o m m u n i t y w i d e ) • En v i r o n m e n t a l I m p a c t s ( N o i s e , L i g h t , P r o p e r t y , W a t e r Q u a l i t y , e t c … ) • Ae s t h e t i c s • Sc a l a b i l i t y ( F u t u r e c a p a c i t y ) • Co n s t r u c t i o n C o s t , R O W , D u r a t i o n 14 To w n o f  Va i l    |   Pu b l i c  Wo r k s |    4/ 1 / 1 4 4/1/2014 I-70 V a i l U n d e r p a s s Conceptual Drawing: Bypass "T " 4/1/2014 I-70 V a i l U n d e r p a s s Conceptual Drawing: 5C1 (with s i n g l e l a n e r o u n d a b o u t s ) 4/1/2014 I-70 V a i l U n d e r p a s s Conceptual Drawing: Original 5 C 1 w i t h A u x i l i a r y L a n e 4/1/2014 4/1/2014 Tr a ff ic R o u n d a b t Si g n a l w / A u x . •D e s i g n S e r v i c e L i f e 2 0 Y e a r s •L O S C & D •V a i l ’ s P l a n n i n g O b j e c t i v e s •S a f e t y •M a i n t e n a n c e •A c c e s s •E n v i r o n m e n t a l I m p a c t s •A e s t h e t i c s •S c a l a b i l i t y •C o n s t r u c t i o n C o s t , R O W , D u r a t i o n By p a s s T Si n g l e Ro u n d a b t EV A L U A T I O N C R I T E R I A 4/1/2014 I- 7 0 V a i l U n d e r p a s s Su m m a r y Su m m a r y • T I n t e r s e c t i o n s ( A l l t y p e s ) • Do n o t p r o v i d e a d e q u a t e L O S o r q u e u e s a t i n t e r s e c t i o n s • Si n g l e L a n e R o u n d a b o u t • Ac c o m m o d a t e s I d e a l C o n d i t i o n s a t L O S C , a n d a c c e p t a b l e q u e u e s • Do e s n o t A c c o m m o d a t e S n o w y C o n d i t i o n s a t L O S D , I t s L O S D & F • Re s u l t s i n u n a c c e p t a b l e q u e u e s i n S n o w y C o n d i t i o n s • Re d u c e s I m p a c t t o P r i v a t e P r o p e r t y • Si n g l e L a n e R o u n d a b o u t w i t h A u x i l i a r y L a n e • Ac c o m m o d a t e s I d e a l C o n d i t i o n s a t L O S C , a n d a c c e p t a b l e q u e u e s • Ac c o m m o d a t e s S n o w y C o n d i t i o n s a t L O S D , a n d a c c e p t a b l e q u e u e s 16 To w n o f  Va i l    |   Pu b l i c  Wo r k s |    4/ 1 / 1 4 4/1/2014 I- 7 0 V a i l U n d e r p a s s Ne x t S t e p s Ne x t S t e p s • De f i n e A d d i t i o n a l I n f o r m a t i o n N e e d e d • En d o r s e a n I n t e r s e c t i o n C o n f i g u r a t i o n 17 To w n o f  Va i l    |   Pu b l i c  Wo r k s |    4/ 1 / 1 4 4/1/2014 4/1/2014 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: April 1, 2014 ITEM/TOPIC: First reading of Ordinance No. 10, Series 2014, an Ordinance making budget adjustments to the Town of Vail General Fund, Capital Projects Fund, Real Estate Transfer Tax Fund, Conference Center Fund, Dispatch Services Fund, Heavy Equipment Fund, Debt Service Fund and Timber Ridge Enterprise Fund of the 2014 budget for the Town of Vail PRESENTER(S): Kathleen Halloran ACTION REQUESTED OF COUNCIL: Approve or approve with amendments Ordinance No. 10, Series 2014 BACKGROUND: Please see attached memorandum STAFF RECOMMENDATION: Approve or approve with amendments Ordinance No. 10, Series 2014 ATTACHMENTS: Ord 10 4/1/2014 TO: Vail Town Council FROM: Finance Department DATE: March 26, 2014 SUBJECT: 2013 Results and 2014 Supplemental Appropriation I. SUMMARY The completion of the 2013 financials sets the stage for this supplemental appropriation of 2014 with the identification of capital projects that span more than one year and need to have funding re-appropriated to the current year. In Tuesday evening’s session, you will be asked to approve the first reading of Ordinance No. 10 making supplemental appropriations and adjustments to the 2014 budget. The following information is provided for your review:  Summary of Revenue, Expenditures, and Changes in Fund Balances – 2013 Actual Compared with Amended Budget and 2014 including the proposed supplemental appropriation  Ordinance No. 10, Series 2014 II. DISCUSSION 2013 RESULTS Across all funds and revenue accounts for 2013, total revenue of $53.6 million is down 2.5% from 2012 mainly due to fewer reimbursements from the Vail Reinvestment Authority during the year. Without that item, the town’s revenue experienced an increase of 4.2% from prior year and exceeded budget by 3.7%. Sales tax collections reached $22.0 million for the first time, a 10% increase over 2012 and a 12% increase over the pre-recession high reached in 2008. Throughout the year sales tax collections showed solid increases, with only April (impacted by the timing of Easter) and May (only 2.5% of annual collections) failing to reach monthly records. Summer activity was strong with lodging occupancy and average daily room rate each up 3% from the prior summer. Winter of 2013-14 is continuing the trend, with November through February collections all at record highs and an overall increase of 8.4% over those same months last winter. Real estate transfer tax collections in 2013 of $4.7 million decreased 13 percent from prior year mainly due to reduced sales of properties from major redevelopment projects, which can vary greatly each year. “Base” real estate sales were also down 4.3% from prior year. Construction activity improved, with Construction Use Tax of $1.4 million exceeding prior year by 11% and permit fee revenue of $1.4 million up 5%. 4/1/2014 - 2 - Ski Lift tax collections of $4.0 million were up 16.7% from prior year. Parking revenue of $4.2 million has increased by 21% compared to 2013, although has not reached previous year’s highs in 2009 and 2010. 2013 expenditures totaled $67.3 million compared to $90.8 million budgeted. Of the $23.5 million variance, $20.0 million is requested for re-appropriation for capital projects currently underway. The remaining savings of $3.5 million is outlined in the below chart: Fund Savings Reason General Fund $ 929,885 Operational savings of $616K, staffing vacancies of $285,880 and reduced heavy equipment charges of $69,711 Capital Projects Fund $1,087,296 Lionshead portal entry projects saved $263K, Parking structure capital maintenance saved $246K, parking enhancements at Safeway saved $227K; Capital street projects saved $80K; various systems projects saved $114K and bridge projects saved $62K Real Estate Transfer Tax Fund $522,714 Frontage road widening / bike lane projects saved $227K, annual operations of the parks department, forest health and environmental sustainability saved $204K; Rec Path capital maintenance saved $25K Dispatch Service Fund $140,787 Operational savings and staffing vacancies Health Insurance Fund $594,100 Savings in annual health claims, which helps to offset the previous three years of increased claims experience Heavy Equipment Fund $116,413 Operational savings and staffing vacancies General Fund operating expenditures of $30.1 million came in below budget by nearly $1.0 million, or 2.9%. The savings came from general operating savings of $616,073, salary and benefit savings of approximately $285,880 and reduced heavy equipment charges of $69,711. Operational savings included utilities of $94K, professional development of $50.6K, snowmelt of $48K and various other items. As a result, the General Fund fund balance ending December 2013 totals $16.4 million, or 51% of annual revenues. 4/1/2014 - 3 - 2014 SUPPLEMENTAL APPROPRIATION The main purpose of this supplemental is to re-appropriate funds for 2014 capital projects that were started in 2013 and are continuing into this year, or projects that did not begin as planned in 2013. There are also adjustments needed to reflect events or decisions that occurred after the 2014 budget was finalized. General Fund Revenue will be adjusted by a net decrease of $1,300, which is made up of both increases and decreases to the budget. Franchise fee revenue projections are increasing by $75,000 to reflect recent revisions to the Xcel Energy agreement; $35,200 of revenue will be offset with corresponding expenditures for an All-Hazards Incident Management Team (AHIMT) workshop ($18K) and a police officers overtime relating to work done for the DEA ($17.2K). These increases are offset by a reduction to the original budget for Property Tax ($111.5K) based on the November ’13 update from the County Assessors’ office. General Fund expenditures are proposed to increase a total of $326,900:  $200K is a carryover from 2013 for the Council contribution to the Castle Peak Senior Care Center facility construction. The funds were not requested until mid-March of 2014, past the deadline for 2013 expenditures.  $50,000 was approved by Council on Dec. 3rd to increase the CSE’s budget for the new Blue Grass music event. On Dec. 3rd, Council stipulated that this was a one-time allocation of funding pending a review of the event’s success.  $25,500 is related to a special assessment on the town-owned property at Vail Village Inn, Phase IV due to legal costs incurred by the homeowner’s association.  $13,200 is requested to fund the transport costs to move sports teams to other field locations during the Ford Park Field construction. The intent is to keep annual sporting events such as the Kick-It Soccer in Vail for the overnight stays and keep them coming back to Vail in future years.  $18K AHIMT workshop (reimbursed by the state)  $17.2K overtime costs relating to police officer’s time on Drug Enforcement Agency activity (to be reimbursed by the DEA).  $3,000 Library grant funds were received in 2013 but will be spent in 2014. The above adjustments to the General Fund 2014 budget result in an estimated fund balance of $14.9 million by the end of 2014, or 47% of annual revenues. Capital Projects Fund Revenue will be adjusted by a total increase of $594,000. A majority of these funds ($475K) will be reimbursement from CDOT for continuation of the I-70 Underpass project. $90,000 of funds will be generated from public safety agencies contributing to the Mobile Communications Van project (along with funds received in 2013 will equate to 50% of funding for the van.) $29,000 of grant dollars from the Northwest Council of Governments will offset expenditures in 2013 for an Emergency Operations Center (EOC) equipped in the West Vail Fire Station. Staff is requesting to supplement 2014 expenditures by a total of $6.2 million. Of this, $6.1 million represents projects budgeted in 2013 but not yet completed such as the Vail Village Information Center renovation, Guest Service Enhancements / Wayfinding, I-70 Underpass, mobile communications vehicle, continued implementation of a new permitting system for Community Development and energy enhancement programs. Other requests included in this 4/1/2014 - 4 - re-appropriation of funds involve project funding that is maintained from year to year such as the housing buy-down program ($1.1 million). New projects or increases requested include:  $820,000 to cover the full amount of the contract for consulting (will span several years) on the I-70 Underpass project as approved by Council.  $95,000 additional funding for the Lionshead Parking Entry project, as approved by Council on March 18th  The removal of the Lionshead Median project ($950,000) net of outstanding bills already incurred. The remaining budget amount will be further reduced once the final bills have come in. Transfer of funds from the Vail Reinvestment Authority shows a reduction of $704,565 to reflect projects carried over from the prior year offset by the cancellation of the Lionshead Median project. A transfer of $21,311 from the Debt Service Fund will clean out the remaining balance in that fund, and re-allocate to the Capital Projects Fund where the debt service funding originated. All of the above adjustments will result in an estimated fund balance of $13.7 million by the end of 2014. Real Estate Transfer Tax (RETT) Fund Budgeted revenues will increase by $1.165 million for reimbursement from the VRD relating to redevelopment of the Vail Golf and Nordic Center Clubhouse. This was originally budgeted in 2012 and 2013, and is being carried forward into 2014. Staff is requesting to supplement 2014 expenditures by a total of $13.9 million, all but $130,000 relates to re-appropriation of unspent dollars from 2013 to continue ongoing projects. The additional $130,000 is requested to replace two large boilers at the Dobson Ice Arena. The boilers were on the capital maintenance schedule for replacement in 2017, but due to urgent repairs needed staff is recommending replacement now rather than spending significant dollars to repair them. A transfer of funds is requested for an increase to the Library Recreation Path project of $40,000 coming from savings in 2013 for Recreation Path Capital Maintenance. These dollars would be used for design and planning. The proposed budget adjustments will result in an estimated fund balance of $2.2 million by the end of 2014. Conference Center Fund The 2013 budget included the remainder of full cost of the projects approved by voters, specifically $2.1 million contribution toward improvements to the Ford Park Amphitheater project, $3.8 million contribution toward a redevelopment of the Vail Golf and Nordic Center Clubhouse and $3.5 million contribution toward improvements to Ford Park. While there have been no Conference Center Funds spent on the Vail Golf and Nordic Center Clubhouse , during 2013 approximately $4.9 million was reimbursed to the RETT Fund for Ford Park improvements and $842,694 was reimbursed to the Vail Valley Foundation for work done on the Ford Amphitheater. Staff is requesting to re-appropriate the remaining dollars for 2014, totaling $1.8 4/1/2014 - 5 - million. This would allow for reimbursement to the RETT Fund for further construction at Ford Park and potentially the Vail Golf and Nordic Center Clubhouse. Dispatch Services Fund Dispatch Services is requesting a re-appropriation of $3,000 for final bills owed on the upgrade of the Intergraph system completed in 2013. Heavy Equipment Fund Several replacement vehicles were ordered (and budgeted for) in 2013, but delivery will take place in 2014. A re-appropriation of $148,964 is requested to cover payment for two public safety vehicles, a Polaris ranger for the landscape and streets crews, and plow truck equipment. In addition, Council recently approved a study on alternative fuels for the bus fleet. A total of $15,400 is included in the supplemental for that study. Debt Service Fund With no remaining town-owed debt, the balance left in this fund ($21,311) will be transferred to the Capital Projects Fund since that was the original source of funding for the debt service payments. Timber Ridge (Enterprise) Fund This supplemental appropriation includes an amended budget for operations of Timber Ridge Apartments after the eastern half of the property is leased for redevelopment on May 1 and the town proposes significant improvements to the remaining units on the western side. The amendment assumes the following: Revenue: 94 rentable units remain on the western side with 54 units under master lease to Vail Resorts and 40 units available for individual leases. The new one-year lease rate for individual units will be $1,125 per month, a $100 per month increase from the current one-year rate and in line with comparable properties. Operating Expenditures are reduced by a total of $67K. Major reductions resulting from the reduced size of the property include the management fee paid to Corum Real Estate Group dropping from $7,500 to $4,750 per month for 2014 savings of $22K and utility costs for eastern half of property reduced $60K. Reductions in wages and labor expected later in the year are essentially offset by increased costs in temporary labor and administration during the transition from 198 units to 94 units. Unrelated to the reduced size of the property, the budget for plumbing repairs is increased by $21K to comply with town code for replacement and management of failing hot water heaters, which requires a building permit and a licensed plumber to perform the work. Capital Outlay: Significant improvements are proposed for the portion of the property the town will continue to operate after redevelopment begins. Although basic maintenance has been performed on an ongoing basis and major exterior replacements including windows and roofs have been completed, unit interiors have deteriorated over time while decisions on redevelopment of the eastern side were made. The capital outlay included in this supplemental appropriation totals $1,182,206 and includes $700K for interior unit renovations and $330K for exterior repairs plus 10% contingency and 4.5% construction management fees on all projects. Sufficient fund balance is available in the Timber Ridge Enterprise Fund to cover the proposed capital outlay leaving an estimated $534K, or 39% of revenue, in fund balance at the end of 2014. 4/1/2014 - 6 - Interior unit renovations are proposed for 35 units at an estimated cost of $20K per unit to be completed over the course of the summer with the first nine units beginning in April to accommodate tenants moving from the east to west side of the property. A resolution authorizing the award of a contract not to exceed $188,000 to Reconstruction Experts, Inc., for the first nine units is on the Council agenda for this evening. Proposed interior renovations include:  new pre-hung entry door and new hardware  replace all window coverings, receptacles, GFIs, switches, light fixtures, baseboard heaters and thermostats  new Bradford 40-gallon water heater  resurface kitchen countertops, replace kitchen sick, faucet and P-trap assembly  replace all interior doors and hardware  remove bathroom wall tiles and replace with moisture resistant drywall  reframe and install new bath tub and shower enclosure, tub fixtures and shower valve assembly  replace bathroom sink, sink top, vanity, toilet, faucet and medicine cabinet and install new paper holder and towel bar  fully repaint unit including kitchen cabinets  new carpet and repair of any damaged subflooring if needed Exterior improvements include deck post and railing repairs ($163.9K), roof extension and concrete repairs for Building M ($12.5K), drainage repairs including grading, swales, catch basins and pipes ($113.5K), soffit and fascia repairs ($11.7K), and fire panel and electrical boxes to accommodate division of the property ($18.4K). 4/1/2014 20 1 4 2 0 1 4 20 1 3 2 0 1 3 V a r i a n c e O r i g i n a l 1 s t P r o p o s e d Am e n d e d A c t u a l F a v / ( U n f a v ) B u d g e t S u p p l e m e n t a l A m e n d e d C o m m e n t s Re v e n u e Lo c a l T a x e s : 2 0 , 9 2 2 , 0 0 0 $ 2 1 , 9 9 9 , 9 8 9 $ 1 , 0 7 7 , 9 8 9 $ 2 2 , 0 0 0 , 0 0 0 $ - $ 2 2 , 0 0 0 , 0 0 0 $ S a l e s T a x S p l i t b / t G e n ' l F u n d & C a p i t a l F u n d 62 / 3 8 5 8 / 4 2 6 2 / 3 8 6 2 / 3 8 S a l e s T a x 1 2 , 9 7 1 , 0 0 0 $ 1 2 , 9 7 1 , 0 0 0 $ - $ 1 3 , 6 4 0 , 0 0 0 $ - $ 1 3 , 6 4 0 , 0 0 0 $ P r o p e r t y a n d O w n e r s h i p 4 , 2 1 7 , 0 0 0 4 , 2 2 7 , 9 6 6 1 0 , 9 6 6 4 , 4 6 5 , 0 0 0 ( 1 1 1 , 5 0 0 ) 4 , 3 5 3 , 5 0 0 Ba s e d o n N o v . ' 1 3 u p d a t e f r o m C o u n t y A s s e s s o r ' s o f f i c e S k i L i f t T a x 3 , 7 8 2 , 0 0 0 4 , 0 0 7 , 9 0 8 2 2 5 , 9 0 8 3 , 7 8 2 , 0 0 0 - 3 , 7 8 2 , 0 0 0 F r a n c h i s e F e e s , P e n a l t i e s , a n d O t h e r T a x e s 1 , 0 7 4 , 4 4 2 1 , 0 8 3 , 1 7 0 8 , 7 2 8 1 , 0 4 1 , 5 5 0 7 5 , 0 0 0 1 , 1 1 6 , 5 5 0 In c r e a s e i n X c e l f r a n c h i s e f e e s b a s e d o n n e w a g r e e m e n t Li c e n s e s & P e r m i t s 1, 4 1 0 , 0 8 0 1 , 5 2 4 , 9 1 5 1 1 4 , 8 3 5 1 , 3 4 2 , 8 0 1 1 , 3 4 2 , 8 0 1 In t e r g o v e r n m e n t a l R e v e n u e 1 , 8 1 7 , 9 1 4 1 , 8 1 0 , 3 4 6 (7 , 5 6 8 ) 1, 7 4 1 , 2 3 4 3 5 , 2 0 0 1, 7 7 6 , 4 3 4 $1 8 K r e i m b u r s e m e n t f r o m s t a t e f o r A l l - H a z a r d s I n c i d e n t M g m t T e a m wo r k s h o p ; $ 1 7 . 2 K r e i m b u r s e m e n t f r o m D E A f o r o f f i c e r ' s t i m e Tr a n s p o r t a t i o n C e n t e r s 3 , 8 5 1 , 0 0 0 4 , 1 7 0 , 0 6 5 3 1 9 , 0 6 5 3 , 8 3 9 , 6 8 0 3 , 8 3 9 , 6 8 0 Ch a r g e s f o r S e r v i c e s 71 9 , 3 4 7 8 9 0 , 1 4 6 1 7 0 , 7 9 9 7 7 0 , 3 9 7 7 7 0 , 3 9 7 Fi n e s & F o r f e i t u r e s 2 7 0 , 8 8 7 2 2 7 , 4 2 0 ( 4 3 , 4 6 7 ) 2 7 6 , 2 7 4 2 7 6 , 2 7 4 Ea r n i n g s o n I n v e s t m e n t s 1 7 5 , 0 0 0 3 4 , 2 3 7 ( 1 4 0 , 7 6 3 ) 1 1 0 , 0 0 0 1 1 0 , 0 0 0 Re n t a l R e v e n u e 8 5 0 , 6 0 5 9 1 8 , 6 9 1 6 8 , 0 8 6 8 4 0 , 8 9 6 8 4 0 , 8 9 6 Mi s c e l l a n e o u s a n d P r o j e c t R e i m b u r s e m e n t s 1 8 7 , 0 5 0 3 9 7 , 1 7 2 21 0 , 1 2 2 10 7 , 0 0 0 10 7 , 0 0 0 To t a l R e v e n u e 3 1 , 3 2 6 , 3 2 5 3 2 , 2 6 3 , 0 3 6 9 3 6 , 7 1 1 3 1 , 9 5 6 , 8 3 2 ( 1 , 3 0 0 ) 3 1 , 9 5 5 , 5 3 2 3. 0 % Ex p e n d i t u r e s Sa l a r i e s 1 4 , 2 1 2 , 5 0 1 1 3 , 8 2 9 , 7 3 4 3 8 2 , 7 6 8 1 4 , 7 4 9 , 6 1 7 1 7 , 2 0 0 14 , 7 6 6 , 8 1 7 Pr o j e c t e d o v e r t i m e c o s t s r e l a t i n g t o o f f i c e r ' s D E A a c t i v i t i e s Be n e f i t s 4 , 7 5 8 , 8 2 1 4 , 8 5 5 , 7 0 9 (9 6 , 8 8 8 ) 5, 1 8 9 , 9 6 2 5 , 1 8 9 , 9 6 2 Su b t o t a l C o m p e n s a t i o n a n d B e n e f i t s 1 8 , 9 7 1 , 3 2 2 1 8 , 6 8 5 , 4 4 2 2 8 5 , 8 8 0 1 9 , 9 3 9 , 5 7 9 1 7 , 2 0 0 1 9 , 9 5 6 , 7 7 9 Co n t r i b u t i o n s a n d S p e c i a l E v e n t s 1 , 5 9 8 , 6 4 8 1 , 6 4 0 , 7 6 6 ( 4 2 , 1 1 8 ) 1 , 4 4 5 , 6 9 8 5 0 , 0 0 0 1, 4 9 5 , 6 9 8 Co u n c i l a p p r o v e d f u n d i n g o f B l u e G r a s s m u s i c e v e n t o n D e c 3 r d Al l O t h e r O p e r a t i n g E x p e n s e s 7 , 0 8 6 , 5 9 8 6 , 4 7 0 , 5 2 5 6 1 6 , 0 7 3 7 , 0 4 5 , 4 5 4 5 9 , 7 0 0 7 , 1 0 5 , 1 5 4 $2 5 . 5 K s p e c i a l a s s e s s m e n t o n V V I P h a s e I V p r o p e r t y d u e t o l e g a l ba t t l e ; $ 1 3 . 2 K t o t r a n s p o r t t e a m s f o r V R D e v e n t s r e - l o c a t e d ; $ 1 8 K AH I M T w o r k s h o p ( r e i m b u r s e m e n t a b o v e ) ; $ 3 K L i b r a r y u t i l i z a t i o n o f gr a n t m o n e y r e c e i v e d i n 2 0 1 3 He a v y E q u i p m e n t O p e r a t i n g C h a r g e s 2, 2 8 2 , 7 9 6 2 , 1 8 7 , 1 7 0 9 5 , 6 2 6 2 , 3 6 5 , 2 5 4 2, 3 6 5 , 2 5 4 He a v y E q u i p m e n t R e p l a c e m e n t C h a r g e s 56 0 , 2 8 4 5 8 6 , 1 9 9 ( 2 5 , 9 1 5 ) 5 5 3 , 8 2 6 55 3 , 8 2 6 Di s p a t c h S e r v i c e s 56 9 , 1 9 3 5 6 8 , 8 5 4 3 3 9 5 9 0 , 9 6 1 59 0 , 9 6 1 To t a l E x p e n d i t u r e s 31 , 0 6 8 , 8 4 1 3 0 , 1 3 8 , 9 5 6 9 2 9 , 8 8 5 3 1 , 9 4 0 , 7 7 2 1 2 6 , 9 0 0 3 2 , 0 6 7 , 6 7 2 Re v e n u e O v e r ( U n d e r ) E x p e n d i t u r e s 2 5 7 , 4 8 4 2 , 1 2 4 , 0 8 0 1 , 8 6 6 , 5 9 6 1 6 , 0 6 0 ( 1 2 8 , 2 0 0 ) ( 1 1 2 , 1 4 0 ) Ti m b e r R i d g e I n v e s t m e n t (8 , 0 0 0 , 0 0 0 ) ( 8 , 0 0 0 , 0 0 0 ) - - - Ca s t l e P e a k S e n i o r C a r e F a c i l i t y (2 0 0 , 0 0 0 ) - 2 0 0 , 0 0 0 - ( 2 0 0 , 0 0 0 ) ( 2 0 0 , 0 0 0 ) Bi l l n o t r e c e i v e d u n t i l m i d - M a r c h 2 0 1 4 ; R e - a p p r o p r i a t e 2 0 1 3 a l l o c a t i o n 20 1 5 W o r l d A l p i n e S k i C h a m p i o n s h i p s (2 5 0 , 0 0 0 ) ( 2 5 0 , 0 0 0 ) - (2 5 0 , 0 0 0 ) ( 2 5 0 , 0 0 0 ) Pr o - c y c l i n g e v e n t (7 5 , 0 0 0 ) ( 7 5 , 0 0 0 ) - (7 5 , 0 0 0 ) ( 7 5 , 0 0 0 ) 20 1 5 N a t i o n ' s E v e n t (3 7 5 , 0 0 0 ) ( 3 7 5 , 0 0 0 ) - (3 7 5 , 0 0 0 ) ( 3 7 5 , 0 0 0 ) Bu r t o n U S O p e n (4 0 0 , 0 0 0 ) ( 4 0 0 , 0 0 0 ) - (4 0 0 , 0 0 0 ) ( 4 0 0 , 0 0 0 ) Co u n c i l C o n t r i b u t i o n s - T i e r I V - - (7 5 , 0 0 0 ) ( 7 5 , 0 0 0 ) - Su r p l u s N e t o f T r a n s f e r s & N e w P r o g r a m s (9 , 0 4 2 , 5 1 6 ) ( 6 , 9 7 5 , 9 2 0 ) 2 , 0 6 6 , 5 9 6 ( 1 , 1 5 8 , 9 4 0 ) ( 3 2 8 , 2 0 0 ) ( 1 , 4 8 7 , 1 4 0 ) - Be g i n n i n g F u n d B a l a n c e 2 3 , 4 0 3 , 6 5 2 2 3 , 4 0 3 , 6 5 2 1 4 , 3 6 1 , 1 3 6 2 , 0 6 6 , 5 9 6 1 6 , 4 2 7 , 7 3 2 En d i n g F u n d B a l a n c e 1 4 , 3 6 1 , 1 3 6 $ 1 6 , 4 2 7 , 7 3 2 $ 1 3 , 2 0 2 , 1 9 6 $ 1 4 , 9 4 0 , 5 9 2 $ EH O P b a l a n c e i n c l u d e d i n e n d i n g f u n d b a l a n c e - no t s p e n d a b l e 69 0 , 0 0 0 $ SU M M A R Y O F R E V E N U E , E X P E N D I T U R E S A N D C H A N G E S I N F U N D B A L A N C E GE N E R A L F U N D 7 4/1/2014 20 1 4 2 0 1 4 20 1 3 2 0 1 3 V a r i a n c e O r i g i n a l 1 s t P r o p o s e d Am e n d e d A c t u a l F a v / ( U n f a v ) B u d g e t S u p p l e m e n t a l A m e n d e d C o m m e n t s Re v e n u e To t a l S a l e s T a x R e v e n u e : 2 0 , 9 2 2 , 0 0 0 $ 21 , 9 9 9 , 9 8 9 $ 1, 0 7 7 , 9 8 9 $ 2 2 , 0 0 0 , 0 0 0 $ 2 2 , 0 0 0 , 0 0 0 $ S a l e s T a x S p l i t b e t w e e n G e n e r a l F u n d & Ca p i t a l F u n d 62 / 3 8 5 8 / 4 2 6 2 / 3 8 6 2 / 3 8 Sa l e s T a x - C a p i t a l P r o j e c t s F u n d 7 , 9 5 1 , 0 0 0 $ 9 , 2 2 3 , 0 0 5 $ 1 , 2 7 2 , 0 0 5 $ 8 , 3 6 0 , 0 0 0 $ 8 , 3 6 0 , 0 0 0 $ Us e T a x 1 , 3 5 0 , 0 0 0 1 , 3 5 8 , 6 4 2 8 , 6 4 2 1 , 0 0 0 , 0 0 0 1 , 0 0 0 , 0 0 0 Fe d e r a l G r a n t R e v e n u e - 2 2 3 , 8 5 8 2 2 3 , 8 5 8 2 0 1 3 : ' M a t t e r h o r n b r i d g e g r a n t Ot h e r S t a t e R e v e n u e 2 0 0 , 0 0 0 - ( 2 0 0 , 0 0 0 ) 2 4 0 , 0 0 0 4 7 5 , 0 0 0 7 1 5 , 0 0 0 C D O T s h a r e o f f u n d i n g f o r I - 7 0 U n d e r p a s s Le a s e R e v e n u e 1 9 2 , 6 6 0 1 6 6 , 9 6 0 ( 2 5 , 7 0 0 ) 1 9 7 , 2 9 5 1 9 7 , 2 9 5 P e r V a i l C o m m o n s c o m m e r c i a l a n d r e s i d e n t i a l l e a s e s Em p l o y e e H o u s i n g F e e - I n - L i e u - 8 4 , 3 9 4 8 4 , 3 9 4 - Pr o j e c t R e i m b u r s e m e n t 1 7 8 , 5 9 9 1 4 1 , 2 5 1 ( 3 7 , 3 4 8 ) - 1 1 9 , 0 0 0 1 1 9 , 0 0 0 20 1 4 : $ 2 9 K N W C O G g r a n t t o f u n d a n E m e r g e n c y O p e r a t i o n s C e n t e r a t t h e W . V a i l F. S ; $ 9 0 K c o n t r i b u t i o n t o M o b i l e C o m m V a n f r o m e x t e r n a l a g e n c i e s ( $ 2 7 . 5 K re c e i v e d i n 2 0 1 3 ) TR A H C 2 6 8 , 0 9 4 3 2 7 , 4 6 8 5 9 , 3 7 4 4 9 4 , 4 6 6 4 9 4 , 4 6 6 P r i n c i p a l a n d i n t e r e s t o n l o a n s t o T R A H C Ea r n i n g s o n I n v e s t m e n t s a n d O t h e r 8 7 , 2 9 5 6 5 , 9 0 0 ( 2 1 , 3 9 5 ) 3 6 , 2 2 9 3 6 , 2 2 9 To t a l R e v e n u e 1 0 , 2 2 7 , 6 4 8 1 1 , 5 9 1 , 4 7 7 1 , 3 6 3 , 8 2 9 1 0 , 3 2 7 , 9 9 0 5 9 4 , 0 0 0 1 0 , 9 2 1 , 9 9 0 Bu s S h e l t e r s 3 0 , 0 0 0 2 9 , 3 3 1 6 6 9 3 0 , 0 0 0 3 0 , 0 0 0 A n n u a l m a i n t e n a n c e Pa r k i n g S t r u c t u r e s 6 6 5 , 0 0 0 4 1 8 , 8 2 0 2 4 6 , 1 8 0 6 2 0 , 0 0 0 6 2 0 , 0 0 0 Va r i o u s r e p a i r s i n c l u d i n g d e c k t o p p i n g r e p l a c e m e n t , e x p a n s i o n j o i n t r e p a i r s , ve n t i l a t i o n , H V A C , p l u m b i n g a n d o t h e r s t r u c t u r a l r e p a i r s Fa c i l i t i e s C a p i t a l M a i n t en a n c e 5 9 2 , 0 0 0 4 7 9 , 4 3 7 1 1 2 , 5 6 3 4 9 1 , 0 0 0 1 1 2 , 5 6 3 6 0 3 , 5 6 3 Re - a p p r o p r i a t e t o c o v e r B u z z a r d P a r k r e p a i r s s u c h a s b o i l e r r e p l a c e m e n t , ex t e r i o r p a i n t a n d w i n d o w r e p l a c e m e n t ; G e n e r a l p r o j e c t c o v e r s r e p a i r s t o t o w n bu i l d i n g s i n c l u d i n g t h e u p k e e p o f e x t e r i o r ( r o o f i n g , s i d i n g s u r f a c e s , w i n d o w s , d o o r s ) , in t e r i o r f i n i s h e s ( p a i n t , c a r p e t , e t c ) , a n d m e c h a n i c a l e q u i p m e n t ( b o i l e r s , a i r h a n d l e r s , et c ) . Do n o v a n P a r k P a v il i o n 5 0 , 0 0 0 4 1 , 3 3 0 8 , 6 7 0 5 0 , 0 0 0 8 , 6 7 0 5 8 , 6 7 0 2 0 1 3 : $ 5 0 K f u r n i t u r e r e p l a c e m e n t ; 2 0 1 4 : R e - f i n i s h f l o o r s St r e e t L i g h t I m p r o v e m e n t s 5 0 , 0 0 0 4 7 , 7 1 6 2 , 2 8 4 5 0 , 0 0 0 - 5 0 , 0 0 0 N e w s t r e e t l i g h t s a n d t o r e f u r b i s h r e s i d e n t i a l l i g h t i n g Ca p i t a l S t r e e t M a i n t e n a n c e 7 3 5 , 9 0 0 6 5 6 , 6 0 6 7 9 , 2 9 4 9 8 1 , 2 0 0 - 9 8 1 , 2 0 0 On - g o i n g m a i n t e n a n c e t o r o a d s a n d b r i d g e s i n c l u d i n g a s p h a l t o v e r l a y s , p a t c h i n g an d r e p a i r s Fl o o d i n c i d e n t r e p a i r s 1 4 8 , 3 3 6 4 2 , 9 0 0 1 0 5 , 4 3 6 - 1 0 5 , 4 3 6 1 0 5 , 4 3 6 Us e r e m a i n d e r o f $ 1 4 8 K i n r e i m b u r s e m e n t f r o m E R W S D c o l l e c t e d i n 2 0 1 2 t o co n t i n u e f l o o d r e p a i r p r o j e c s t ; R e p l a c e m e n t o f B i g h o r n C r e e k c u l v e r t a l o n g S p r u c e Wa y t o c o i n c i d e w i t h E R W S D r e l o c a t i o n o f w a t e r m a i n i n f r a s t r u c t u r e a t s a m e lo c a t i o n Fi r e T r u c k R e p l a c e m e n t 4 2 , 4 2 6 4 2 , 4 2 6 - 6 2 0 , 9 0 0 - 6 2 0 , 9 0 0 2 0 1 4 r e p l a c e p u m p e r t r u c k f r o m 1 9 9 9 Em e r g e n c y O p e r a t i o n s C e n t e r ( E O C ) 2 9 , 3 0 9 2 9 , 3 0 9 - - - - Au d i o v i s u a l , p h o n e a n d I T e q u i p m e n t f o r a n E O C a t t h e W e s t V a i l F i r e S t a t i o n - fu n d e d b y a N W C O G g r a n t l i s t e d a b o v e Au d i o V i s u a l C a p i t a l M a i n t e n a n c e 4 0 , 0 0 0 2 0 , 0 6 3 1 9 , 9 3 7 1 0 , 0 0 0 1 9 , 9 3 7 2 9 , 9 3 7 Re - a p p r o p r i a t e f o r r e p l a c e m e n t o f e n t i r e A / V s y s t e m a t D o n o v a n o r i g i n a l l y pl a n n e d f o r 2 0 1 3 ; $ 1 0 K a n n u a l m t c e / r e p l a c e m e n t o f a u d i o - v i s u a l e q u i p m e n t i n to w n b u i l d i n g s s u c h a s M u n i c i p a l B l d g ; G r a n d V i e w , L H W e l c o m e C e n t e r , e t c . To w n - w i d e c a m e r a s y s t e m 3 0 , 0 7 6 2 9 , 8 1 6 2 6 0 1 3 0 , 0 0 0 - 1 3 0 , 0 0 0 20 1 4 i n c l u d e s $ 1 2 0 K f o r 2 4 n e w c a m e r a s i n p r e p a r a t i o n f o r t h e 2 0 1 5 ' s p l u s $ 1 0 K fo r a n n u a l c a p i t a l m a i n t e n a n c e o f 8 9 c a m e r a s a l r e a d y t h r o u g h o u t t o w n ( i n c l u d e s mu n i c i p a l p u b l i c b u i l d i n g s ; 6 c a m e r a s c u r r e n t l y i n V a i l V i l l a g e ) ; R e c o r d e r s c o s t $ 7 - 8K e a c h ; c a m e r a s r a n g e f r o m $ 8 0 0 - $ 3 8 0 0 e a c h ; Do c u m e n t I m a g i n g 7 0 , 0 0 0 3 0 , 0 2 1 3 9 , 9 7 9 3 0 , 0 0 0 3 9 , 9 7 9 6 9 , 9 7 9 Re - a p p r o p r i a t e f o r a d d i t i o n a l s t o r a g e d e v i c e ; A n n u a l m a i n t e n a n c e a n d up g r a d e s ; So f t w a r e L i c e n s i n g 4 8 , 0 0 0 5 0 , 0 4 8 ( 2 , 0 4 8 ) 4 8 , 0 0 0 4 8 , 0 0 0 A n n u a l r e n e w a l o f s o f t w a r e l i c e n s e s Ha r d w a r e P u r c h a s e s 5 0 , 0 0 0 5 0 , 0 0 0 - 5 0 , 0 0 0 5 0 , 0 0 0 U p g r a d e M i c r o s o f t p r o d u c t s o n a l l e q u i p m e n t ; r e n e w l i c e n s e s i n f u t u r e Co p i e r r e p l a c e m e n t - - - 1 0 , 0 0 0 - 1 0 , 0 0 0 R e p l a c e 8 - y r o l d e q u i p m e n t w i t h c o p i e r / p r i n t e r / f a x / s c a n n e r Da t a C e n t e r ( C o m p u t e r R o o m s ) 1 5 , 0 0 0 6 , 6 9 5 8 , 3 0 5 1 5 , 0 0 0 - 1 5 , 0 0 0 Ba s e d o n a n n u a l r e p l a c e m e n t s c h e d u l e o f s e c u r i t y a n d p o w e r s y s t e m s f o r 3 co m p u t e r r o o m s TO W N O F V A I L 2 0 1 4 P R O P O S E D B U D G E T SU M M A R Y O F R E V E N U E , E X P E N D I T U R E S A N D C H A N G E S I N F U N D B A L A N C E CA P I T A L P R O J E C T S F U N D 8 4/1/2014 20 1 4 2 0 1 4 20 1 3 2 0 1 3 V a r i a n c e O r i g i n a l 1 s t P r o p o s e d Am e n d e d A c t u a l F a v / ( U n f a v ) B u d g e t S u p p l e m e n t a l A m e n d e d C o m m e n t s TO W N O F V A I L 2 0 1 4 P R O P O S E D B U D G E T SU M M A R Y O F R E V E N U E , E X P E N D I T U R E S A N D C H A N G E S I N F U N D B A L A N C E CA P I T A L P R O J E C T S F U N D We b s i t e a n d e - c o m m e r c e 8 3 , 8 2 5 5 , 9 5 0 7 7 , 8 7 5 1 2 , 0 0 0 3 0 , 0 0 0 4 2 , 0 0 0 Re - a p p r o p r i a t e a p o r t i o n t o i m p l e m e n t e - c o m m e r c e ; Internet security & ap p l i c a t i o n i n t e r f a c e s Co m m D e v A r c G I S S y s t e m 2 8 , 0 0 0 - 2 8 , 0 0 0 - 1 4 , 0 0 0 1 4 , 0 0 0 W e b a c c e s s t o t o w n G I S i n f o r m a t i o n ( s i m i l a r t o C o u n t y ' s w e b s i t e G I S p r o d u c t ) ; 20 1 4 e x p e n d i t u r e t o r e p l a c e t h e s e r v e r u s e d f o r t h e s o f t w a r e a s f i n a l s t e p i n im p l e m e n t a t i o n Fi b e r O p t i c s i n B u i l d i n g s 5 6 , 6 7 5 2 5 , 9 5 0 3 0 , 7 2 6 6 2 , 0 0 0 3 0 , 7 2 6 9 2 , 7 2 6 Ca b l i n g / N e t w o r k I n f r a s t r u c t u r e ; t o r e p a i r , m a i n t a i n & u p g r a d e ; R e p l a c e c a b l i n g i n VT C , P u b l i c W o r k s a n d F i r e S t a t i o n 1 i n 2 0 1 3 ; Q M o E f i b e r r i n g i n 2 0 1 3 ( F i b e r t o co n n e c t o u r t o w n o f f i c e l o c a t i o n s a n d p r e p a r e f o r n e w p h o n e s y s t e m ) 2013 project de l a y e d f r o m 4 G D A S b u i l d w i t h C r o w n C a s t l e ; s c h e d u l e d f o r 2 0 1 4 Ne t w o r k u p g r a d e s 7 9 , 7 9 0 6 2 , 4 8 2 1 7 , 3 0 8 4 0 , 0 0 0 - 4 0 , 0 0 0 Co m p u t e r n e t w o r k s y s t e m s - r e p l a c e m e n t c y c l e e v e r y 3 - 5 y e a r s ; r e p l a c e m e n t o f sw i t c h e s a n d r o u t e r s Ph o n e S y s t e m I n f r a s t r u c t u r e 1 8 5 , 0 0 0 6 8 , 3 9 8 1 1 6 , 6 0 2 - 1 1 6 , 6 0 2 1 1 6 , 6 0 2 R e p l a c e i n f r a s t r u c t u r e f o r 1 5 - y e a r o l d p h o n e s y s t e m ; W o r k s t a r t e d i n 2 0 1 3 Pu b l i c S a f e t y S y s t e m 6 1 , 0 0 0 2 5 , 8 1 5 3 5 , 1 8 5 5 0 , 0 0 0 - 5 0 , 0 0 0 An n u a l c a p i t a l m a i n t e n a n c e o f " C o u n t y - w i d e " C o m p u t e r A i d e d D i s p a t c h / R e c o r d s Mg m t S y s t e m " ; i n c l u d e s p a t r o l c a r a n d f i r e t r u c k l a p t o p s a n d s o f t w a r e u s e d t o p u s h in f o r m a t i o n t o T O V a n d o t h e r a g e n c i e s ; T O V p o r t i o n o f a n n u a l I n t e r g r a p h s o f t w a r e ma i n t e n a n c e Bu s i n e s s S y s t e m s R e p l a c e m e n t 6 2 7 , 5 7 3 4 3 7 , 3 5 5 1 9 0 , 2 1 8 - 1 9 0 , 2 1 8 1 9 0 , 2 1 8 Re - a p p r o p r i a t e $ 1 3 1 . 3 K t o c o n t i n u e C o m m u n i t y D e v e l o p m e n t p e r m i t t i n g so f t w a r e p r o j e c t a n d $ 5 8 . 9 K f o r r e m a i n d e r o f F i n a n c e s y s t e m p r o j e c t s u c h a s im p l e m e n t a t i o n o f e c o m m e r c e , a d d i t i o n a l t r a i n i n g , e t c . Tr a n s i t C e n t e r G e n e r a t o r - - - 2 0 0 , 0 0 0 - 2 0 0 , 0 0 0 Re p l a c e m e n t o f g e n e r a t o r a t t h e V a i l V i l l a g e t r a n s i t c e n t e r ; i n c l u d e s r e - l andscaping an d r e - w i r i n g . In t e r g r a p h s o f t w a r e u p g r a d e 8 6 , 7 3 6 8 6 , 7 3 6 - - - - T O V p o r t i o n o f u p g r a d e t o D i s p a t c h s y s t e m Li v e S c a n F i n g e r p r i n t e q u i p m e n t 2 8 , 0 0 0 2 6 , 2 3 2 1 , 7 6 8 2 8 , 0 0 0 ( 2 8 , 0 0 0 ) - Ap p r o v e d b y C o u n c i l d u r i n g 2 0 1 4 b u d g e t h e a r i n g s O c t 1 s t t o p u r c h a s e i n 2 0 1 3 ; Re m o v i n g f r o m 2 0 1 4 b u d g e t Po l i c e E - T i c k e t i n g s y s t e m - - - 3 5 , 0 0 0 - 3 5 , 0 0 0 El e c t r o n i c t i c k e t i n g s y s t e m ; r e d u c e s d a t a e n t r y d o n e b y o f f i c e r s t o r e c o r d p h y s i c a l ti c k e t s ; w i l l i n t e r f a c e w i t h F u l l C o u r t s y s t e m Po l i c e i n - c a r c a m e r a r e p l a c e m e n t 5 5 , 0 0 0 5 9 , 0 7 7 ( 4 , 0 7 7 ) - - - U p g r a d e m o b i l e v i s i o n c a m e r a s i n c a r s p u r c h a s e d 6 y e a r s a g o To t a l M a i n t e n a n c e 3 , 8 8 7 , 6 4 6 2 , 7 7 0 , 8 3 6 1 , 1 1 6 , 8 1 0 3 , 5 6 3 , 1 0 0 6 4 0 , 1 3 1 4 , 2 0 3 , 2 3 1 En h a n c e m e n t o f T o w n A s s e t s CD O T R e q u i r e d P a r k i n g 7 0 8 , 6 9 4 4 8 1 , 1 6 6 2 2 7 , 5 2 8 2 1 8 , 0 0 0 - 2 1 8 , 0 0 0 2 0 1 4 : V a i l V i l l a g e p a r k i n g i m p r o v e m e n t s p e r C D O T r e q u i r e m e n t s Va i l V i l l a g e I n f o B o o t h 1 , 2 9 4 , 5 6 8 1 8 , 1 8 6 1 , 2 7 6 , 3 8 3 - 1 , 2 7 6 , 3 8 3 1 , 2 7 6 , 3 8 3 R e m o d e l , i n c l u d i n g a d d i t i o n o f r e s t r o o m s a n d s o m e g u e s t e n h a n c e m e n t Gu e s t S e r v i c e s E n h a n c e m e n t s / L H W e l c o m e Ce n t e r ( V R A ) 70 , 0 0 0 3 9 , 8 3 6 3 0 , 1 6 4 - - - Gu e s t i n f o r m a t i o n i m p r o v e m e n t s w i t h i n t h e L H d i s t r i c t , i n c l u d i n g p e d e s t r i a n s i g n a g e , pa r k i n g s t r u c t u r e s , b a n n e r s a t V V & L H Gu e s t S e r v i c e s E n h a n c e m e n t s / W a y f i n d i n g 2 , 4 6 2 , 7 2 6 3 0 0 , 7 8 0 2 , 1 6 1 , 9 4 7 1 , 0 0 0 , 0 0 0 2 , 1 6 1 , 9 4 7 3 , 1 6 1 , 9 4 7 G u e s t S e r v i c e / W a y f i n d i n g e n h a n c e m e n t s o u t s i d e o f V R A d i s t r i c t Ma i n V a i l F i r e S t a t i o n 1 , 1 9 1 , 5 9 7 1 , 1 9 2 , 9 6 6 ( 1 , 3 6 9 ) - - - C o m p l e t e d En e r g y E n h a n c e m e n t s 3 6 9 , 5 5 7 1 4 8 , 4 3 3 2 2 1 , 1 2 4 - 2 2 1 , 1 2 4 2 2 1 , 1 2 4 T o c o m p l e t e p h a s e I I o f t h e p r o j e c t t o e x c h a n g e s t r e e t l i g h t s t o L E D Ne i g h b o r h o o d R o a d R e c o n s t r u c t i o n 2 5 , 0 0 0 - 2 5 , 0 0 0 - 2 5 , 0 0 0 2 5 , 0 0 0 E a s t V a i l r o a d s ; $ 2 5 K f o r d e s i g n f o r s h a r e d p r o j e c t w i t h E R W S D o n R o c k l e d g e R d Ne i g h b o r h o o d B r i d g e R e c o n s t r u c t i o n 4 4 5 , 8 8 9 3 8 3 , 5 2 1 6 2 , 3 6 8 3 0 0 , 0 0 0 - 3 0 0 , 0 0 0 2 0 1 4 : R e c o n s t r u c t i o n o f b r i d g e s a t N u g g e t L a n e a n d B r i d g e R d Pa r k i n g E n t r y S y s t e m / E q u i p m e n t - - - 6 0 0 , 0 0 0 - 6 0 0 , 0 0 0 Re p l a c e p a r k i n g s y s t e m i n b o t h s t r u c t u r e s ( L H p a r k i n g s t r u c t u r e s y s t e m h a d b e e n sc h e d u l e d f o r r e p l a c e m e n t i n 2 0 0 6 ) ; B e t t e r f i n a n c i a l r e p o r t i n g a n d p o t e n t i a l t o in t e r f a c e w i t h v a r i a b l e m e s s a g e s i g n s a n d o t h e r p a r k i n g s y s t e m s a c r o s s t o w n ; Pa r t i a l l y r e i m b u r s e d b y V R A ( $ 3 0 0 K ) Ra d i o E q u i p m e n t r e p l a c e m e n t - - - 1 7 6 , 0 0 0 - 1 7 6 , 0 0 0 Pr e v i o u s l y $ 6 9 3 K b u d g e t e d i n 2 0 1 4 f o r r e p l a c e m e n t o f a p p r o x i m a t e l y 5 9 r a d i o s f o r PW , P D a n d F i r e . A d j u s t e d t o o n l y i n c l u d e r a d i o s p u r c h a s e d o v e r 1 2 y e a r s a g o ( i n 20 0 8 t h e t o w n r e p l a c e d a n u m b e r o f r a d i o s ; t h e s e w i l l n o t b e r e p l a c e d u n t i l 2 018) Hy b r i d B u s B a t t e r y R e p l a c e m e n t 5 5 , 0 0 0 - 5 5 , 0 0 0 3 8 5 , 0 0 0 5 5 , 0 0 0 4 4 0 , 0 0 0 S c h e d u l e d r e p l a c e m e n t : 1 i n 2 0 1 3 ; 7 i n 2 0 1 4 ; E s t i m a t e d l i f e o f 6 y e a r s Re p l a c e B u s e s 2 0 , 2 8 2 5 , 2 8 0 1 5 , 0 0 2 4 5 , 0 0 0 1 5 , 0 0 2 6 0 , 0 0 2 R e - a p p r o p r i a t e f o r b i k e r a c k r e p l a c e m e n t s ; 2 0 1 4 : A D A v a n f o r o n - c a l l p i c k u p s 9 4/1/2014 20 1 4 2 0 1 4 20 1 3 2 0 1 3 V a r i a n c e O r i g i n a l 1 s t P r o p o s e d Am e n d e d A c t u a l F a v / ( U n f a v ) B u d g e t S u p p l e m e n t a l A m e n d e d C o m m e n t s TO W N O F V A I L 2 0 1 4 P R O P O S E D B U D G E T SU M M A R Y O F R E V E N U E , E X P E N D I T U R E S A N D C H A N G E S I N F U N D B A L A N C E CA P I T A L P R O J E C T S F U N D Ti m b e r R i d g e L e g a l / Z o n i n g 2 5 , 0 0 0 9 , 3 9 7 1 5 , 6 0 4 - 1 5 , 6 0 4 1 5 , 6 0 4 Re - a p p r o p r i a t e f o r c o n s u l t a n t a n d l e g a l e x p e n s e s f o r t h e c o n t i n u a t i o n o f re d e v e l o p m e n t o f T i m b e r R i d g e Ti m b e r R i d g e R e d e v e l o p m e n t - - - 2 2 5 , 0 0 0 - 2 2 5 , 0 0 0 E s t i m a t e f o r r o c k f a l l m i t i g a t i o n To t a l E n h a n c e m e n t s 6 , 6 6 8 , 3 1 5 2 , 5 7 9 , 5 6 4 4 , 0 8 8 , 7 5 1 2 , 9 4 9 , 0 0 0 3 , 7 7 0 , 0 5 9 6 , 7 1 9 , 0 5 9 Ne w A s s e t s Mu n i c i p a l R e d e v e l o p m e n t 3 0 , 7 7 0 2 2 , 4 2 7 8 , 3 4 3 - 8 , 3 4 3 8 , 3 4 3 R e - a p p r o p r i a t e f o r p o t e n t i a l l e g a l o r c o n s u l t a n t e x p e n s e s We l c o m e C e n t e r ( V R A ) 9 4 , 5 3 6 2 5 , 6 4 9 6 8 , 8 8 7 - 6 8 , 8 8 7 6 8 , 8 8 7 R e - a p p r o p r i a t e f o r d e s k a n d s i g n a g e i m p r o v e m e n t s Ea s t L i o n s H e a d P o r t a l ( V R A ) 3 5 1 , 5 6 1 1 2 2 , 6 8 7 2 2 8 , 8 7 4 - 2 5 , 0 0 0 2 5 , 0 0 0 R e - a p p r o p r i a t e a p o r t i o n t o a d d r e s s s t r e e t l i g h t a n d s n o w m e l t i s s u e s We s t L i o n s H e a d P o r t a l ( V R A ) 1 2 9 , 5 4 4 7 0 , 7 9 2 5 8 , 7 5 2 - - - C o m p l e t e d w i t h s a v i n g s Li b r a r y R e m o d e l ( V R A ) 2 9 8 , 4 9 7 2 3 8 , 3 7 1 6 0 , 1 2 7 - - - C o m p l e t e d w i t h s a v i n g s Su n d i a l P l a z a / S u n B i r d P a r k ( V R A ) 9 6 4 , 5 6 8 9 6 5 , 7 1 9 ( 1 , 1 5 1 ) - - - C o m p l e t e d I- 7 0 U n d e r p a s s ( V R A ) 4 0 0 , 0 0 0 1 8 8 , 4 1 4 2 1 1 , 5 8 6 6 0 0 , 0 0 0 1 , 0 3 1 , 5 8 6 1 , 6 3 1 , 5 8 6 Re - a p p r o p r i a t e f r o m 2 0 1 3 u n u s e d ; p l u s a n a d d i t i o n a l $ 8 2 0 K t o c o v e r t o t a l am o u n t o f c o n t r a c t 2 0 1 4 - 2 0 1 6 ; C D O T r e i m b u r s e m e n t s w i l l s p a n s e v e r a l y e a r s , wi t h 2 0 1 4 a m o u n t s h o w n a b o v e Li o n s h e a d P a r k i n g S t r u c t u r e E n t r y ( V R A ) 2 0 0 , 0 0 0 1 3 0 , 0 3 8 6 9 , 9 6 2 2 , 0 0 0 , 0 0 0 1 6 4 , 9 6 2 2 , 1 6 4 , 9 6 2 Im p r o v e e n t r y a r e a i n t o L H p a r k i n g s t r u c t u r e i n c l u d i n g b o o t h a t t e n d a n t s t a t i o n s p r i o r to 2 0 1 5 W o r l d C h a m p i o n s h i p ; 2 0 1 3 d e s i g n ; 2 0 1 4 c o n s t r u c t i o n . Per Council co n t r a c t a w a r d a d d e d $ 9 5 K o n M a r c h 1 8 t h ; E n t i r e p r o j e c t r e i m b u r s e d b y V R A (s e e t r a n s f e r s b e l o w ) Li o n s h e a d M e d a n s ( V R A ) - - - 1 , 0 0 0 , 0 0 0 ( 9 5 0 , 0 0 0 ) 5 0 , 0 0 0 Me d i a n c o n s t r u c t i o n f r o m L H p a r k i n g s t r u c t u r e t o V a i l S p a ; C o u n c i l c a n c e l l e d t h e pr o j e c t ; n e e d s o m e f u n d s f o r b i l l s a l r e a d y i n c u r r e d ; w i l l r e d u c e f u r t h e r w hen all bills pa i d Mo b i l e C o m m u n i c a t i o n s v e h i c l e 3 2 1 , 0 0 0 - 3 2 1 , 0 0 0 - 3 2 1 , 0 0 0 3 2 1 , 0 0 0 Bu d g e t e d d u r i n g 2 0 1 3 t o a l l o w f o r c o n t r a c t t o b e s i g n e d ; w i l l p a y o u t f u n d s i n 2 0 1 4 wh e n v a n i s d e l i v e r e d s o m e t i m e i n t h e f a l l Ch a m o n i x H o u s i n g M a r k e t i n g S t u d y - - - 5 , 0 0 0 - 5 , 0 0 0 Up d a t e H o u s i n g M a r k e t S t u d y Bu y - d o w n P r o g r a m 4 0 2 , 1 1 8 - 4 0 2 , 1 1 8 - 4 0 2 , 1 1 8 4 0 2 , 1 1 8 C a r r y f o r w a r d p r o g r a m f u n d i n g Bu y - d o w n P r o g r a m F u n d e d b y P a y - i n - L i e u 6 0 0 , 4 2 0 - 6 0 0 , 4 2 0 - 6 8 4 , 8 1 4 6 8 4 , 8 1 4 Ca r r y f o r w a r d c u r r e n t b a l a n c e o f p r o g r a m f u n d i n g : H o u s i n g f u n d e d d i r e c t l y b y P a y - in - L i e u f e e s c o l l e c t e d f r o m d e v e l o p e r s ; I n c l u d e s r e v e n u e c o l l e c t e d i n 2 0 1 3 ( $ 8 4 . 4 K ) To t a l N e w A s s e t s : 3 , 7 9 3 , 0 1 5 1 , 7 6 4 , 0 9 7 2 , 0 2 8 , 9 1 8 3 , 6 0 5 , 0 0 0 1 , 7 5 6 , 7 1 0 5 , 3 6 1 , 7 1 0 To t a l E x p e n d i t u r e s 1 4 , 3 4 8 , 9 7 6 7 , 1 1 4 , 4 9 7 7 , 2 3 4 , 4 7 9 1 0 , 1 1 7 , 1 0 0 6 , 1 6 6 , 8 9 9 1 6 , 2 8 3 , 9 9 9 Ot h e r F i n a n c i n g S o u r c e s ( U s e s ) Lo a n t o T i m b e r R i d g e ( T R A H C ) ( 8 , 0 0 0 , 0 0 0 ) ( 8 , 0 0 0 , 0 0 0 ) - - - - L o a n t o T i m b e r R i d g e A f f o r d a b l e H o u s i n g C o r p o r a t i o n t o r e - f i n a n c e d e b t Tr a n s f e r f r o m V a i l R e i n v e s t m e n t A u t h o r i t y 2 , 6 0 6 , 7 0 6 1 , 8 4 2 , 2 8 8 7 6 4 , 4 1 8 3 , 9 5 0 , 0 0 0 ( 7 0 4 , 5 6 5 ) 3 , 2 4 5 , 4 3 5 Re - a p p r o p r i a t e f o r c o n t i n u i n g p r o j e c t s s u c h a s L H P a r k i n g S t r u c t u r e e n t r y $1 6 4 K ; I - 7 0 u n d e r p a s s $ 1 1 K ; a n d L H W e l c o m e C e n t e r $ 6 8 . 9 K; remove $950K fo r c a n c e l l a t i o n o f L H M e d i a n s ; 2 0 1 4 : S i m b a R u n U n d e r p a s s $ 6 0 0 K , L H P a r k i n g st r u c t u r e e n t r y $ 2 . 0 M , p a r k i n g e q u i p m e n t a t L H $ 3 0 0 K a n d a n n u a l L H p a r k i n g st r u c t u r e c a p i t a l m a i n t e n a n c e $ 5 0 K . Tr a n s f e r f r o m D e b t S e r v i c e F u n d - - - - 2 1 , 3 1 1 2 1 , 3 1 1 T o c l o s e o u t r e m a i n i n g b a l a n c e i n D e b t S e r v i c e F u n d Tr a n s f e r f r o m D i s p a t c h F u n d 4 3 , 0 0 0 4 3 , 0 0 0 - - - - T r a n s f e r f r o m D i s p a t c h f o r M o b i l e C o m m V a n Re v e n u e O v e r ( U n d e r ) E x p e n d i t u r e s ( 9 , 4 7 1 , 6 2 2 ) ( 1 , 6 3 7 , 7 3 3 ) ( 5 , 1 0 6 , 2 3 2 ) 4 , 1 6 0 , 8 9 0 ( 6 , 2 5 6 , 1 5 3 ) ( 2 , 0 9 5 , 2 6 3 ) Be g i n n i n g F u n d B a l a n c e 1 7 , 4 2 7 , 1 0 8 1 7 , 4 2 7 , 1 0 8 7 , 9 5 5 , 4 8 6 1 5 , 7 8 9 , 3 7 6 En d i n g F u n d B a l a n c e 7 , 9 5 5 , 4 8 6 1 5 , 7 8 9 , 3 7 6 1 2 , 1 1 6 , 3 7 6 1 3 , 6 9 4 , 1 1 2 10 4/1/2014 20 1 4 2 0 1 4 2 0 1 3 2 0 1 3 V a r i a n c e O r i g i n a l 1 s t P r o p o s e d Am e n d e d A c t u a l F a v / ( U n f a v ) B u d g e t S u p p l e m e n t a l A m e n d e d C o m m e n t s Re a l E s t a t e T r a n s f e r T a x 3 , 8 7 1 , 0 0 0 $ 4 , 7 2 5 , 5 8 9 $ 8 5 4 , 5 8 9 $ 3 , 9 0 0 , 0 0 0 $ - $ 3 , 9 0 0 , 0 0 0 $ Go l f C o u r s e L e a s e 1 2 9 , 4 2 6 1 2 6 , 7 5 8 ( 2 , 6 6 8 ) 1 3 2 , 0 1 4 - 1 3 2 , 0 1 4 An n u a l l e a s e p a y m e n t f r o m V a i l R e c r e a t i o n D i s t r i c t 2 % a n n u a l i n c r e a s e - d e p o s i t e d t o "R e c r e a t i o n E n h a n c e m e n t A c c o u n t " ( a c c o m p a n y i n g e x p e n d i t u r e l i s t e d b e l o w ) In t e r g o v e n m e n t a l R e v e n u e 2 0 , 0 0 0 2 8 , 3 9 4 8 , 3 9 4 2 0 , 0 0 0 - 2 0 , 0 0 0 $ 2 0 K L o t t e r y f u n d p r o c e e d s Pr o j e c t R e i m b u r s e m e n t s 1 , 1 6 5 , 0 0 0 3 5 , 7 7 7 ( 1 , 1 2 9 , 2 2 4 ) - 1 , 1 6 5 , 0 0 0 1 , 1 6 5 , 0 0 0 C a r r y f o r w a r d $ 1 . 1 6 5 M V R D p o r t i o n f o r G o l f C o u r s e C l u b h o u s e c o n s t r u c t i o n Re c r e a t i o n A m e n i t y F e e s 1 0 , 0 0 0 1 3 , 9 3 9 3 , 9 3 9 1 0 , 0 0 0 - 1 0 , 0 0 0 Do n a t i o n s - 3 2 , 3 0 0 3 2 , 3 0 0 - - - Ea r n i n g s o n I n v e s t m e n t s a n d O t h e r 4 6 , 7 8 9 3 2 , 8 5 7 ( 1 3 , 9 3 2 ) 3 3 , 7 1 2 - 3 3 , 7 1 2 To t a l R e v e n u e 5 , 2 4 2 , 2 1 5 4 , 9 9 5 , 6 1 4 ( 2 4 6 , 6 0 1 ) 4 , 0 9 5 , 7 2 6 1 , 1 6 5 , 0 0 0 5 , 2 6 0 , 7 2 6 Ma i n t a i n T o w n A s s e t s An n u a l P a r k a n d L a n d s c a p e M a i n t e n a n c e 1 , 3 7 3 , 8 5 4 1 , 3 0 2 , 8 9 5 7 0 , 9 5 9 1 , 4 3 0 , 5 1 4 - 1 , 4 3 0 , 5 1 4 O n g o i n g p a t h , p a r k a n d o p e n s p a c e m a i n t e n a n c e , p r o j e c t m g m t Ma n a g e m e n t F e e t o G e n e r a l F u n d ( 5 % ) 2 3 3 , 5 5 0 2 3 6 , 2 7 9 ( 2 , 7 2 9 ) 1 9 5 , 0 0 0 - 1 9 5 , 0 0 0 5 % o f R E T T C o l l e c t i o n s - f e e r e m i t t e d t o t h e G e n e r a l F u n d f o r a d m i n i s t r a t i o n Tr e e M a i n t e n a n c e 9 0 , 0 0 0 8 1 , 2 5 5 8 , 7 4 5 6 5 , 0 0 0 - 6 5 , 0 0 0 R e g u l a r m a i n t e n a n c e f o r t r e e h e a l t h w i t h i n t h e t o w n ( s p r a y i n g , r e m o v i n g , n e w t r e e s ) Fo r e s t H e a l t h M a n a g e m e n t 2 0 7 , 7 1 0 1 5 1 , 9 7 0 5 5 , 7 4 0 1 9 5 , 0 0 0 - 1 9 5 , 0 0 0 Pi n e b e e t l e m i t i g a t i o n i n c o n j u n c t i o n w / f o r e s t s e r v i c e ( C r e w o f 6 d u r i n g s p r i n g / s u m m e r mo n t h s ) St r e e t F u r n i t u r e R e p l a c e m e n t 7 5 , 0 0 0 7 5 , 0 2 5 ( 2 5 ) 7 5 , 0 0 0 - 7 5 , 0 0 0 A n n u a l r e p l a c e m e n t o r c a p i t a l r e p a i r s , i n c l u d e s b i k e r a c k s Al p i n e G a r d e n S u p p o r t 6 5 , 6 2 0 6 5 , 6 2 0 - 6 5 , 6 2 0 - 6 5 , 6 2 0 A n n u a l o p e r a t i n g s u p p o r t o f t h e B e t t y F o r d A l p i n e G a r d e n s Ea g l e R i v e r W a t e r s h e d P r o g r a m s 6 2 , 0 0 0 3 8 , 0 0 0 2 4 , 0 0 0 6 2 , 0 0 0 2 4 , 0 0 0 8 6 , 0 0 0 R e - a p p r o p r i a t e f o r t h e G o r e C r e e k R i p a r i a n R e s t o r a t i o n p r o j e c t ; A n n u a l s u p p o r t o f t h e Ea g l e R i v e r W a t e r s h e d C o u n c i l p r o g r a m s Pu b l i c A r t - O p e r a t i n g 9 4 , 0 0 5 8 0 , 6 5 6 1 3 , 3 4 9 9 5 , 9 2 0 - 9 5 , 9 2 0 A r t I n P u b l i c P l a c e s s t a f f a n d p r o g r a m s En v i r o n m e n t a l S u s t a i n a b i l i t y 25 5 , 6 5 7 2 0 0 , 7 7 5 5 4 , 8 8 2 2 5 0 , 0 0 0 - 2 5 0 , 0 0 0 E n v i r o n m e n t a l S u s t a i n a b i l i t y s t a f f a n d p r o g r a m s To t a l M a i n t e n a n c e 2 , 4 5 7 , 3 9 6 2 , 2 3 2 , 4 7 5 2 2 4 , 9 2 1 2 , 4 3 4 , 0 5 4 2 4 , 0 0 0 2 , 4 5 8 , 0 5 4 En h a n c e m e n t o f T o w n A s s e t s Re c . P a t h C a p i t a l M a i n t 9 8 , 3 3 9 3 3 , 1 9 6 6 5 , 1 4 3 1 0 4 , 7 9 6 - 1 0 4 , 7 9 6 Ca p i t a l m a i n t e n a n c e o f t h e t o w n ' s r e c r e a t i o n p a t h s y s t e m ; Transfer $40K of unspent in 2 0 1 3 t o t h e L i b r a r y r e c r e a t i o n p a t h p r o j e c t f o r d e s i g n Pa r k / P l a y g r o u n d C a p i t a l M a i n t e n a n c e 8 9 , 0 0 0 5 0 , 6 6 2 3 8 , 3 3 8 9 0 , 5 0 0 3 8 , 3 3 8 1 2 8 , 8 3 8 An n u a l m a i n t e n a n c e i t e m s i n c l u d e p r o j e c t s s u c h a s p l a y g r o u n d s u r f a c e r e f u r b i s h i n g , re p l a c i n g b e a r - p r o o f t r a s h c a n s , p a i n t i n g / s t a i n i n g o f p l a y s t r u c t u r e s , p i c n i c s h e l t e r ad d i t i o n s / r e p a i r s , a n d f e n c e m a i n t e n a n c e Do n o v a n P a r k M a s t e r P l a n - - - 5 , 0 0 0 5 , 0 0 0 To s e p a r a t e a n d u p d a t e t h e D o n o v a n P a r k m a s t e r p l a n f r o m t h e F o r d P a r k m a s t e r pl a n Fl o o d I n c i d e n t R e p a i r s 9 3 0 , 8 3 2 8 3 , 0 3 7 8 4 7 , 7 9 5 - 8 4 7 , 7 9 5 8 4 7 , 7 9 5 Re - a p p r o p r i a t e f o r r e - s t a b i l i z a t i o n o f D o w d J u n c t i o n p a t h ; R e p a i r s t o c u l v e r t s , d r a i n a g e , an d p r e v e n t a t i v e i m p r o v e m e n t s Li b r a r y R e c r e a t i o n P a t h R e c o n s t r u c t i o n - - - 2 0 0 , 0 0 0 4 0 , 0 0 0 2 4 0 , 0 0 0 Us e $ 4 0 K o f u n s u e d 2 0 1 3 f u n d s i n R e c . P a t h M a i n t e n a n c e f o r d e s i g n o f h t e b i k e pa t h ; Re c o n s t r u c t i o n o f t h e r e c r e a t i o n p a t h f r o m t h e V a i l L i b r a r y t o L i o n s h e a d , in c l u d i n g 1 2 f t w i d e c o n c r e t e t r a i l , r e p a i r s t o e r o d e d c u l v e r t s a t M i d d l e C r e e k a n d st r e a m b a n k e r o s i o n r e p a i r ( 5 0 f t . s e c t i o n ) ; P e r C o u n c i l 9 / 1 7 / 1 3 , d o p l a n n i n g / d e s i g n i n 20 1 4 a n d c o n s t r u c t i o n i n 2 0 1 5 St r e a m b a n k / t r a c t m i t i g a t i o n 9 5 0 , 0 0 0 1 5 , 1 6 6 9 3 4 , 8 3 4 7 5 0 , 0 0 0 9 3 4 , 8 3 4 1 , 6 8 4 , 8 3 4 Pe n d i n g E a g l e R i v e r W a t e r D i s t r i c t s t u d y r e s u l t s ; I n c l u d e s e s t i m a t e s f o r s t r e a m b a n k re p a i r s ( f r o m w a t e r t o b a n k ) a n d r i p a r i a n r e p a i r s ( f r o m b a n k t o l a n d a r e a a n d re v e g e t a t i o n ) Wa t e r Q u a l i t y / S t o r m W a t e r - - - 3 5 0 , 0 0 0 - 3 5 0 , 0 0 0 Wo u l d a c c o m p a n y r e p a i r s m a d e w i t h s t r e a m b a n k / t r a c t m i t i g a t i o n f o r s t o r m w a t e r a n d cu l v e r t s Sk a t e P a r k - T e m p o r a r y - - - 2 6 0 , 0 0 0 - 2 6 0 , 0 0 0 Re p l a c e m e n t o f t e m p o r a r y s k a t e p a r k ; a p e r m a n e n t s i t e h a s n o t b e e n i d e n t i f i e d . Es t i m a t e d c o s t o f a p e r m a n e n t s i t e i s f r o m $ 5 0 0 K - $ 1 . 0 M ; P e r C o u n c i l 8 / 2 1 / 1 2 , m o v e bu d g e t f o r t e m p . t o 2 0 1 4 , w i t h i n t e n t o f s e l e c t i n g a p e r m a n e n t s i t e i n t h e n e x t t w o ye a r s . TO W N O F V A I L 2 0 1 4 P R O P O S E D B U D G E T SU M M A R Y O F R E V E N U E , E X P E N D I T U R E S A N D C H A N G E S I N F U N D B A L A N C E RE A L E S T A T E T R A N S F E R T A X F U N D 11 4/1/2014 20 1 4 2 0 1 4 2 0 1 3 2 0 1 3 V a r i a n c e O r i g i n a l 1 s t P r o p o s e d Am e n d e d A c t u a l F a v / ( U n f a v ) B u d g e t S u p p l e m e n t a l A m e n d e d C o m m e n t s TO W N O F V A I L 2 0 1 4 P R O P O S E D B U D G E T SU M M A R Y O F R E V E N U E , E X P E N D I T U R E S A N D C H A N G E S I N F U N D B A L A N C E RE A L E S T A T E T R A N S F E R T A X F U N D Fo r d P a r k P o r t a l I m p r o v e m e n t s - - - 2 5 0 , 0 0 0 - 2 5 0 , 0 0 0 TO V p o r t i o n o f i m p r o v e m e n t s t o s i x p o r t a l s i n t o F o r d P a r k ; M a t c h i n g c o n t r i b u t i o n f r o m Va i l V a l l e y F o u n d a t i o n ; 2 0 1 3 f o r d e s i g n ; T r a n s f e r r e d $ 7 5 0 K t o 2 0 1 3 F o r d P a r k F i e l d s pe r C o u n c i l 8 / 6 / 1 3 ( $ 1 0 0 K t f d i n 2 0 1 3 a n d $ 6 5 0 K i n 2 0 1 4 ) Fr o n t a g e R o a d B i k e L a n e s / T r a i l s 6 8 8 , 0 1 5 4 1 0 , 9 7 2 2 7 7 , 0 4 3 - - - C o m p l e t e d w i t h s a v i n g s Bi k e L a n e s : N F r o n t a g e R d - - - 1 , 5 0 0 , 0 0 0 - 1 , 5 0 0 , 0 0 0 Mo v e d u p t o 2 0 1 4 f r o m 2 0 1 5 t o c o r r e s p o n d w i t h C D O T o v e r l a y n e x t y e a r ; B i k e l a n e sh o u l d e r f r o m R e d S a n d s t o n e s c h o o l t o B u f f e h r C r e e k Bi k e L a n e s : S F r o n t a g e R d - - - 5 0 0 , 0 0 0 - 5 0 0 , 0 0 0 Bi k e l a n e s h o u l d e r s : I n 2 0 1 3 f r o m W e s t V a i l r o u n d a b o u t t o M a t t e r h o r n ; 2 0 1 4 f r o m Ma t t e r h o r n t o C a s c a d e t o b e d o n e i n c o n j u c t i o n w i t h C a s c a d e C D O T p a r k i n g p r o j e c t Fo r d P a r k M a s t e r P l a n 5 0 , 0 0 0 6 8 , 6 5 5 ( 1 8 , 6 5 5 ) - - - R e v i s i o n s t o F o r d P a r k M a s t e r p l a n Fo r d P a r k P l a y g r o u n d S a f e t y I m p r o v e m e n t s - - - 3 0 4 , 0 0 0 - 3 0 4 , 0 0 0 Mo v e d u p t o 2 0 1 4 t o c o i n c i d e w i t h F o r d P a r k i m p r o v e m e n t s ; F o r d P a r k p l a y g r o u n d bu i l t i n 2 0 0 0 ; i m p r o v e m e n t s w e r e p r e v i o u s l y s c h e d u l e d f o r 2 0 1 5 Fo r d P a r k p a r k i n g l o t s l o p e r e - v e g e t a t i o n - - - 1 0 0 , 0 0 0 - 1 0 0 , 0 0 0 R e - v e g e t a t e t h e s l o p e d o w n t o w a r d t h e r i v e r a t t h e F o r d P a r k p a r k i n g l o t Bo o t h C r e e k P l a y g r o u n d - - - 3 8 5 , 2 5 0 - 3 8 5 , 2 5 0 P r e v i o u s l y i n 2 0 1 2 ; d e f e r r e d t o 2 0 1 4 Bo o t h C r e e k T e n n i s C o u r t s - - - 2 6 2 , 0 0 0 - 2 6 2 , 0 0 0 Re c o n s t r u c t i o n o f t h e t e n n i s c o u r t s , p e n d i n g o u t c o m e o f o v e r a l l p a r k d e s i g n i d e n t i f i e d be l o w Bo o t h C r e e k P a r k R e d e v e l o p m e n t - - - - 2 5 0 , 0 0 0 2 5 0 , 0 0 0 Co u n c i l i n i t i a l l y a p p r o v e d t o s u p p l e m e n t i n 2 0 1 3 d u r i n g 2 0 1 4 b u d g e t d i s c u s s i o n s . Do l l a r s w e r e m o v e d f o r w a r d f r o m t h e 2 0 1 7 b u d g e t f o r d e s i g n a n d p l a n n i n g , w i t h co n s t r u c t i o n i n 2 0 1 7 Pu b l i c A r t - G e n e r a l p r o g r a m / a r t 3 8 8 , 0 2 7 8 2 , 1 7 1 3 0 5 , 8 5 6 8 0 , 0 0 0 3 1 0 , 8 3 1 3 9 0 , 8 3 1 To p u r c h a s e s c u l p t u r e s , a r t w o r k , a r t p r o g r a m s a n d e v e n t s ; r e m a i n d e r i s r e - ap p r o p r i a t e d e a c h y e a r t o a c c u m u l a t e e n o u g h f u n d s ; S u p p l e m e n t b u d g e t f o r a n n u a l do n a t i o n s , m a n h o l e c o v e r & j e w e l e r y s a l e s c o n t r i b u t e d d u r i n g 2 0 1 3 ( $ 4 , 9 7 5 ) Pu b l i c A r t - W i n t e r f e s t 5 8 , 2 3 0 1 1 , 5 0 0 4 6 , 7 3 0 - 7 8 , 7 3 0 7 8 , 7 3 0 Ca r r y o v e r b a l a n c e f r o m 2 0 1 3 a n d r e c o g n i z e d o n a t i o n s m a d e f o r W i n t e r f e s t e v e n t ($ 3 2 , 0 0 0 i n 2 0 1 3 ) To t a l E n h a n c e m e n t s 3 , 2 5 2 , 4 4 3 7 5 5 , 3 5 9 2 , 4 9 7 , 0 8 4 5 , 1 4 1 , 5 4 6 2 , 5 0 0 , 5 2 8 7 , 6 4 2 , 0 7 4 VR D - M a n a g e d F a c i l i t y P r o j e c t s Re c r e a t i o n E n h a n c e m e n t A c c o u n t - - - 1 3 2 , 0 1 4 ( 1 3 2 , 0 1 4 ) - An n u a l r e n t p a i d b y V a i l R e c r e a t i o n D i s t r i c t ; t o b e r e - i n v e s t e d i n a s s e t m a i n t e n a n c e ; tr a n s f e r 2 0 1 4 r e n t t o G o l f C l u b h o u s e a n d N o r d i c C e n t e r Go l f C o u r s e - O t h e r I m p r o v e m e n t s 8 3 9 , 4 1 7 1 1 4 , 2 9 2 7 2 5 , 1 2 5 1 0 8 , 9 6 7 7 2 5 , 1 2 5 8 3 4 , 0 9 2 20 1 4 a s p h a l t p a r k i n g a r e a b y s t o r a g e m a i n t e n a n c e b u i l d i n g ; r e p l a c e m e n t o f s t o r a g e sh e d a t t h e g o l f c l u b h o u s e ; s e w e r r e p a i r s a t m a i n t e n a n c e f a c i l i t y Do b s o n I c e A r e n a 6 8 , 4 8 0 3 1 , 7 8 0 3 6 , 7 0 0 1 4 , 4 7 5 1 3 0 , 0 0 0 1 4 4 , 4 7 5 $1 3 0 K n e e d e d t o r e p l a c e b o i l e r s o r i g i n a l l y s c h e d u l e d f o r 2 0 1 7 ; $14K in 2014 or i g i n a l b u d g e t f o r o t h e r m a i n t e n a n c e i t e m s Fo r d P a r k / T e n n i s C e n t e r I m p r o v e m e n t s 2 , 7 6 8 - 2 , 7 6 8 1 2 , 2 7 0 - 1 2 , 2 7 0 Ca p i t a l m a i n t e n a n c e i t e m s p e r V R D a g r e e m e n t At h l e t i c F i e l d s - - - 1 5 , 6 0 4 - 1 5 , 6 0 4 Ca p i t a l m a i n t e n a n c e i t e m s p e r V R D a g r e e m e n t Gy m n a s t i c s C e n t e r 2 , 8 4 8 - 2 , 8 4 8 - - - Ca p i t a l m a i n t e n a n c e i t e m s p e r V R D a g r e e m e n t Na t u r e C e n t e r 1 0 , 6 4 6 - 1 0 , 6 4 6 - - - Ca p i t a l m a i n t e n a n c e i t e m s p e r V R D a g r e e m e n t To t a l V R D - M a n a g e d F a c i l i t y P r o j e c t s 92 4 , 1 5 9 1 4 6 , 0 7 3 7 7 8 , 0 8 6 2 8 3 , 3 3 0 7 2 3 , 1 1 1 1 , 0 0 6 , 4 4 1 Ne w A s s e t s Go l f C l u b h o u s e a n d N o r d i c C e n t e r ( C C F ) 6 , 5 1 3 , 1 6 5 3 7 6 , 5 4 9 6 , 1 3 6 , 6 1 5 - 6 , 2 6 8 , 6 2 9 6 , 2 6 8 , 6 2 9 20 1 4 T r a n s f e r o f $ 1 3 2 K f r o m R E A f u n d s ; T o t a l i n c l u d e s $ 1 . 1 6 5 M r e i m b u r s e m e n t fr o m V R D , a l l o c a t i o n o f R e c r e a t i o n E n h a n c e m e n t F u n d s t h r u 2 0 1 4 a n d C o n f e r e n c e Ce n t e r f u n d s o f $ 3 . 8 M ( T o t a l p r o j e c t c o s t o r i g i n a l l y e s t i m a t e d a t $ 6 . 8 M ) Fo r d P a r k I m p r o v e m e n t s & F i e l d s ( C C F ) 8 , 8 3 8 , 7 8 2 4 , 7 5 7 , 9 9 0 4 , 0 8 0 , 7 9 2 - 4 , 0 8 0 , 7 9 2 4 , 0 8 0 , 7 9 2 P e r c o u n c i l 8 / 6 / 1 3 m o v e u p $ 2 . 7 M f r o m 2 0 1 4 b u d g e t p l u s u s e $ 1 0 0 K i n 2 0 1 3 a n d $6 5 0 K i n 2 0 1 4 f r o m F o r d P a r k P o r t a l I m p r o v e m e n t s ( t o h e l p o f f s e t t h e $ 1 . 5 s h o r t f a l l ) pl u s $ 2 1 8 K f o r V V F s h a r e d c o s t s ; R e - a p p r o p r i a t e d b a l a n c e p l u s t r a n s f e r o f $ 3 6 0 K f r o m Fr o n t a g e R o a d B i k e L a n e s a b o v e f o r r e c o n s t r u c t i o n o f t h e s t r e a m w a l k a l o n g F o r d P a r k (r e d u c i n g t h e s l o p e g r a d e f r o m a m a x o f 1 7 % t o a m a x o f 6 - 7 % ) a n d t r a n s f e r o f $4 1 6 K f r o m F o r d P a r k / T e n n i s b u d g e t ; Fo r d P a r k A m p h i t h e a t e r 1 , 2 1 0 , 0 0 0 1 , 2 1 3 , 0 4 1 ( 3 , 0 4 1 ) - - - V V F ' s p o r t i o n o f P h a s e I c o n s t r u c t i o n a n d P h a s e I I p l a n n i n g 12 4/1/2014 20 1 4 2 0 1 4 2 0 1 3 2 0 1 3 V a r i a n c e O r i g i n a l 1 s t P r o p o s e d Am e n d e d A c t u a l F a v / ( U n f a v ) B u d g e t S u p p l e m e n t a l A m e n d e d C o m m e n t s TO W N O F V A I L 2 0 1 4 P R O P O S E D B U D G E T SU M M A R Y O F R E V E N U E , E X P E N D I T U R E S A N D C H A N G E S I N F U N D B A L A N C E RE A L E S T A T E T R A N S F E R T A X F U N D Pu b l i c R e s t r o o m s 3 6 8 , 2 6 8 3 4 , 0 9 4 3 3 4 , 1 7 4 - 3 3 4 , 1 7 4 3 3 4 , 1 7 4 R e s t r o o m s a t l o w e r b e n c h o f F o r d P a r k To t a l N e w A s s e t s : 1 6 , 9 3 0 , 2 1 5 6 , 3 8 1 , 6 7 4 1 0 , 5 4 8 , 5 4 0 - 1 0 , 6 8 3 , 5 9 5 1 0 , 6 8 3 , 5 9 5 To t a l E x p e n d i t u r e s 2 3 , 5 6 4 , 2 1 2 9 , 5 1 5 , 5 8 1 1 4 , 0 4 8 , 6 3 2 7 , 8 5 8 , 9 3 0 1 3 , 9 3 1 , 2 3 4 2 1 , 7 9 0 , 1 6 4 Ot h e r F i n a n c i n g S o u r c e s ( U s e s ) Tr a n s f e r f r o m C o n f e r e n c e C e n t e r F u n d 6 , 7 8 5 , 0 0 0 4 , 9 4 8 , 6 8 2 1 , 8 3 6 , 3 1 8 - 1 , 8 3 6 , 3 1 8 1 , 8 3 6 , 3 1 8 Tr a n s f e r f r o m C o n f C e n t e r F u n d s f o r G o l f C l u b h o u s e ( $ 3 . 8 M ) a n d F o r d P a r k F i e l d pr o j e c t s ( $ 3 . 5 M ) , n e t o f t r a n s f e r i n 2 0 1 3 Re v e n u e O v e r ( U n d e r ) E x p e n d i t u r e s ( 1 1 , 5 3 6 , 9 9 7 ) 4 2 8 , 7 1 5 ( 1 2 , 4 5 8 , 9 1 5 ) ( 3 , 7 6 3 , 2 0 4 ) ( 1 0 , 9 2 9 , 9 1 6 ) ( 1 4 , 6 9 3 , 1 2 0 ) Be g i n n i n g F u n d B a l a n c e 1 6 , 4 2 7 , 9 6 6 1 6 , 4 2 7 , 9 6 6 4 , 8 9 0 , 9 7 0 1 6 , 8 5 6 , 6 8 1 En d i n g F u n d B a l a n c e 4 , 8 9 0 , 9 6 8 $ 1 6 , 8 5 6 , 6 8 1 $ 1 , 1 2 7 , 7 6 6 $ 2 , 1 6 3 , 5 6 1 $ 13 4/1/2014 201320142014 Amended2013VarianceOriginal1stProposed BudgetActualFav / (Unfav)BudgetSupplementalAmended Revenue Earnings on Investments1,200 14,482 13,282 1,200 - 1,200 Total Revenue 1,200 14,482 13,282 1,200 - 1,200 Expenditures - General Government Capital Outlay842,694 842,694 - - - Total Expenditures 842,694 842,694 - - - - Other Financing Sources (Uses) Transfer to Real Estate Transfer Tax Fund(6,785,000) (4,948,682) 1,836,318 - 1,836,318 1,836,318 Revenue Over (Under) Expenditures (7,626,494) (5,776,894) 1,849,600 1,200 (1,836,318) (1,835,118) Beginning Fund Balance7,719,784 7,719,784 93,290 1,849,600 1,942,890 Ending Fund Balance 93,290$ 1,942,890$ 94,490$ 107,772$ TOWN OF VAIL 2014 PROPOSED BUDGET SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE CONFERENCE CENTER FUND - 14 - 4/1/2014 2014 20132013Variance20141stProposed AmendedActualFav / (Unfav)BudgetSupplementalAmended Revenue E911 Board Revenue 801,603$ 855,483$ 53,880$ 776,956$ -$ 776,956$ Interagency Charges1,127,338 1,126,687 (651) 1,151,619 - 1,151,619 Town of Vail Interagency Charge569,193 568,854 (339) 590,961 - 590,961 Earnings on Investments10,000 2,305 (7,695) 8,200 - 8,200 Other - 351 351 - - - Total Revenue 2,508,134 2,553,681 45,547 2,527,736 - 2,527,736 Expenditures Salaries & Benefits1,947,887 1,928,350 19,537 1,968,386 - 1,968,386 Operating, Maintenance & Contracts546,388 446,833 99,555 550,406 - 550,406 Capital Outlay 177,146 155,451 21,695 - 3,000 3,000 Total Expenditures 2,671,421 2,530,634 140,787 2,518,792 3,000 2,521,792 Revenue Over (Under) Expenditures(163,287)23,047186,3348,944(3,000)5,944 Other Financing Sources (Uses) Transfer to Capital Projects Fund43,000 43,000 - - - - Total Financing Sources (Uses)43,000 43,000 - - - - Surplus Net of Transfers & New Programs (206,287) (19,953) 186,334 8,944 (3,000) 5,944 Beginning Fund Balance799,983 799,983 593,697 186,334 780,030 Ending Fund Balance 593,697$ 780,030$ 602,641$ 183,334$ 785,974$ TOWN OF VAIL 2014 PROPOSED BUDGET SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE DISPATCH SERVICES FUND - 15 - 4/1/2014 20142014 2013 2013VarianceOriginal1stProposed Amended ActualFav / (Unfav)BudgetSupplementalAmendedComments Revenue Town of Vail Interagency Charge2,934,780$ 2,841,993$ (92,787)$ 3,011,352$ -$ 3,011,352$ Insurance Reimbursements & Other- 50,733 50,733 - - - Earnings on Investments16,084 3,529 (12,555) 14,650 - 14,650 Equipment Sales and Trade-ins111,920 108,482 (3,438) 127,380 - 127,380 Total Revenue3,062,784 3,004,737 (58,047) 3,153,382 - 3,153,382 Expenditures Salaries & Benefits1,016,396 880,983 135,413 973,366 - 973,366 Operating, Maintenance & Contracts1,434,948 1,453,948 (19,000) 1,467,074 15,400 1,482,474 Study on alternative fuels Capital Outlay933,900 784,968 148,932 975,900 148,964 1,124,864 Re-appropriate for vehicles budgeted in 2013, but not received until 2014 Total Expenditures3,385,244 3,119,900 265,344 3,416,340 164,364 3,580,704 Revenue Over (Under) Expenditures (322,460) (115,163) 207,297 (262,958) (164,364) (427,322) Beginning Fund Balance2,400,209 2,400,209 2,077,749 207,297 2,285,047 Ending Fund Balance 2,077,749$ 2,285,047$ 1,814,791$ 1,857,725$ SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE HEAVY EQUIPMENT FUND TOWN OF VAIL 2014 PROPOSED BUDGET - 16 - 4/1/2014 2014 201320141stProposed ActualBudgetSupplementalAmendedComments Revenue Transfer from Capital Projects Fund-$ -$ -$ -$ Earnings on Investments and Other40 - - - Total Revenue40 - - - Expenditures Total Expenditures- - - - Revenue Over (Under) Expenditures 40 - - - Other Financing Sources (Uses) Transfer to Capital Projects Fund- - (21,271) (21,311) Transfer balance to Capital Projects Fund Total Other Financing Sources (Uses)- - (21,271) (21,311) Beginning Fund Balance21,271 21,271 40 21,311 Ending Fund Balance 21,311$ 21,271$ -$ DEBT SERVICE FUND TOWN OF VAIL 2014 PROPOSED BUDGET SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE - 17 - 4/1/2014 Ordinance No. 10, Series of 2014 ORDINANCE NO. 10 SERIES OF 2014 AN ORDINANCE MAKING BUDGET ADJUSTMENTS TO THE TOWN OF VAIL GENERAL FUND, CAPITAL PROJECTS FUND, REAL ESTATE TRANSFER TAX FUND, CONFERENCE CENTER FUND, DISPATCH SERVICE FUND, HEAVY EQUIPMENT FUND, DEBT SERVICE FUND AND TIMBER RIDGE ENTERPRISE FUND OF THE 2014 BUDGET FOR THE TOWN OF VAIL, COLORADO; AND AUTHORIZING THE SAID ADJUSTMENTS AS SET FORTH HEREIN; AND SETTING FORTH DETAILS IN REGARD THERETO. WHEREAS, contingencies have arisen during the fiscal year 2014 which could not have been reasonably foreseen or anticipated by the Town Council at the time it enacted Ordinance No. 15, Series of 2013, adopting the 2014 Budget and Financial Plan for the Town of Vail, Colorado; and, WHEREAS, the Town Manager has certified to the Town Council that sufficient funds are available to discharge the appropriations referred to herein, not otherwise reflected in the Budget, in accordance with Section 9.10(a) of the Charter of the Town of Vail; and, WHEREAS, in order to accomplish the foregoing, the Town Council finds that it should make certain budget adjustments as set forth herein. NOW, THEREFORE, BE IT ORDAINED, BY THE TOWN COUNCIL OF THE TOWN OF VAIL, COLORADO that: 1. Pursuant to Section 9.10(a) of the Charter of the Town of Vail, Colorado, the Town Council hereby makes the following budget adjustments for the 2014 Budget and Financial Plan for the Town of Vail, Colorado, and authorizes the following budget adjustments: General Fund $ 326,900 Capital Projects Fund 6,166,899 Real Estate Transfer Tax Fund 13,931,234 Conference Center Fund 1,836,318 Dispatch Services Fund 3,000 Heavy Equipment Fund 164,364 Debt Service Fund 21,311 Timber Ridge Enterprise Fund 961,007 Total $ 23,411,033 2. If any part, section, subsection, sentence, clause or phrase of this ordinance is for any 4/1/2014 Ordinance No. 10, Series of 2014 reason held to be invalid, such decision shall not affect the validity of the remaining portions of this ordinance; and the Town Council hereby declares it would have passed this ordinance, and each part, section, subsection, sentence, clause or phrase thereof, regardless of the fact that any one or more parts, sections, subsections, sentences, clauses or phrases be declared invalid. 3. The Town Council hereby finds, determines, and declares that this ordinance is necessary and proper for the health, safety, and welfare of the Town of Vail and the inhabitants thereof. 4. The repeal or the repeal and reenactment of any provision of the Municipal Code of the Town of Vail as provided in this ordinance shall not affect any right which has accrued, any duty imposed, any violation that occurred prior to the effective date hereof, any prosecution commenced, nor any other action or proceedings as commenced under or by virtue of the provision repealed or repealed and reenacted. The repeal of any provision hereby shall not revive any provision or any ordinance previously repealed or superseded unless expressly stated herein. 5. All bylaws, orders, resolutions, and ordinances, or parts thereof, inconsistent herewith are repealed to the extent only of such inconsistency. This repealer shall not be construed to revise any bylaw, order, resolution, or ordinance, or part thereof, theretofore repealed. INTRODUCED, READ, APPROVED, AND ORDERED PUBLISHED ONCE IN FULL ON FIRST READING this 1st day of April, 2014, and a public hearing shall be held on this Ordinance on the 15th day of April, 2014, at the regular meeting of the Town Council of the Town of Vail, Colorado, in the Municipal Building of the town. _______________________________ Andrew P. Daly, Mayor ATTEST: ___________________________ Tammy Nagel, Acting Town Clerk 4/1/2014 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: April 1, 2014 ITEM/TOPIC: Review of the proposed Timber Ridge Development Agreement PRESENTER(S): George Ruther, Director of Community Development ACTION REQUESTED OF COUNCIL: Approve, approve with modifications, or deny the proposed Timber Ridge Development Agreement BACKGROUND: The Town of Vail ("Town") and Gorman & Company, Inc. ("Developer") are in the final stages of implementing a redevelopment plan for the easternmost 5.24 acres of property at the Timber Ridge Village Apartrments. To date, the Town and Developer have agreed upon both a Ground Lease and Deed Restriction intended to facilitate the redevelopment project. The approval of the Timber Ridge Development Agreement is one of only a few remaining issues to address by the Town and Developer. STAFF RECOMMENDATION: Town staff recommends the Vail Town Council approves the Development Agreement as presented. Staff finds the proposed Agreement addresses all of the necessary issues required to facilitate the redevelopment project as approved and agreed upon by the two parties. ATTACHMENTS: Resolution No. 9, Series of 2014 Developer Improvement Agreement 4/1/2014 Resolution No. 9, Series 2014 RESOLUTION NO. 9 Series of 2014 A RESOLUTION APPROVING A TIMBER RIDGE DEVELOPMENT AGREEMENT; AND SETTING FORTH DETAILS IN REGARD THERETO WHEREAS, the Town of Vail (the “Town”), in the County of Eagle and State of Colorado is a home rule municipal corporation duly organized and existing under the laws of the State of Colorado and the Town Charter (the “Charter”); WHEREAS, the members of the Town Council of the Town (the “Council”) have been duly elected and qualified; WHEREAS, the Town is the owner of certain real property generally described as the eastern half of the Timber Ridge property (the “Property”); WHEREAS, the Town wishes to facilitate the redevelopment of the Property consistent with the Housing zone district and those plans approved by the Town of Vail PEC and DRB; and WHEREAS, to accomplish the redevelopment of the Property the Town desires to enter into a Development Agreement (the “Agreement”) with its selected developer in the form attached hereto as Exhibit A. NOW THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF VAIL, COLORADO THAT: Section 1. The Council hereby approves the Agreement and authorizes the Town Manager to enter into the Agreement on behalf of the Town in substantially the same form as attached hereto as Exhibit A and in a form approved by the Town Attorney. Section 2. This Resolution shall take effect immediately upon its passage. INTRODUCED, PASSED AND ADOPTED at a regular meeting of the Town Council of the Town of Vail held this 1st day of April, 2014. _________________________ Andrew P. Daly Town Mayor ATTEST: _____________________________ Tammy Nagel, Acting Town Clerk 4/1/2014 3/27/2014 S:\COMMUNITY DEVELOPMENT\PLANNING\2013 TIMBER RIDGE REDEVELOPMENT\DEVELOPMENT IMPROVEMENT AGREEMENT- FINAL 0401.DOC DEVELOPMENT AGREEMENT THIS DEVELOPMENT AGREEMENT (the "Agreement") is made this ______ day of _______________, 2014 (the "Effective Date"), by and between the Town of Vail, Colorado, a Colorado home rule municipality (the "Town"), and Lion's Ridge Apartment Homes, LLC, a Wisconsin limited liability company ("Developer") (individually a "Party" and collectively the "Parties"). WHEREAS, the Town is the owner of certain real property, more particularly described in Exhibit A attached hereto and incorporated herein by this reference (the "Property"); WHEREAS, the Town has agreed to lease the Property to Developer for development of the Property for employee housing ("Development") pursuant to the Ground Lease dated _____________________, 2014 and between the Town and Developer (the "Ground Lease"); WHEREAS the Development is subject to a Deed Restriction in the form attached to the Ground Lease as Exhibit B; WHEREAS, the Town and Developer entered into a Pre-Development Agreement dated November 4, 2013 regarding the Property, which pre-Development Agreement shall be deemed superseded by this Agreement; and WHEREAS, the Parties wish to elaborate on the terms of the Development process and parameters of the Development. NOW, THEREFORE, for and in consideration of the mutual promises and covenants contained herein, the sufficiency of which is mutually acknowledged, the Parties agree as follows: 1. Obligations of the Town. The Town covenants and agrees as follows: a. The Town will be responsible for design and construction of any necessary rockfall mitigation systems, at the Town's sole cost. The rockfall mitigation systems shall be designed and constructed in accordance with Chapter 12-21 of the Vail Town Code. The rockfall mitigation shall be complete on or before August 15, 2014 unless a later date is mutually agreed upon by both Parties. b. The Town and Developer shall grant to each other, for the benefit of the Property and the Adjacent Property, such temporary construction easements across the Property and the Adjacent Property that are mutually determined to be necessary for the Development. Upon completion of the Development, appropriate permanent easements, including without limitation utility, drainage, and access easements, will be granted by the Parties for the benefit of the Property and the Adjacent Property. c. The Town shall refund 100% of all amounts paid by the Developer for the Town's construction and building materials use tax applicable to the Property, which refund shall be paid by the Town to Developer within 5 business days after Developer's payment to the Town. 4/1/2014 3/27/2014 S:\COMMUNITY DEVELOPMENT\PLANNING\2013 TIMBER RIDGE REDEVELOPMENT\DEVELOPMENT IMPROVEMENT AGREEMENT- FINAL 0401.DOC 2 2. Obligations of Developer. Developer covenants and agrees as follows: a. The Development shall at all times be subject to the Vail Town Code, and Developer shall be responsible for payment of the Town's typical and customary plan review fees for review of all plans for the Property. b. Developer shall be responsible for all demolition and building permit fees for permits issued by the Town in connection with the Development. c. Developer shall be solely responsible to procure financing for the Development. If Developer wishes to use federal funds for the Development, it shall be Developer's sole responsibility to procure such funds. d. At no time shall the Development eliminate access to or the ability to safely occupy or operate the Timber Ridge housing units currently existing on the real property adjacent to the Property, as more particularly described in the Ground Lease (the "Adjacent Property"). e. Developer shall, at its sole cost, construct new improvements on the Property in accordance with the construction standards set forth herein and other applicable law. "Improvements" means any buildings, structures, signage, streets, sidewalks, utilities or other improvements necessary for the Development and constructed or installed by or for Developer on the Property. Developer shall commence construction of the Improvements by August 15, 2014, unless a later date is mutually agreed to by both Parties, and shall achieve substantial completion of the Improvements on or before the date that is 16 months after the date that Developer commences construction of the Improvements, unless a later date is mutually agreed to by both Parties. f. Developer shall cooperate with and coordinate with the Town regarding construction of the rockfall mitigation. g. Prior to issuance of a building permit, Developer shall submit and obtain approval of a detailed waste removal management and operations plan specifically describing how waste and recycling will be accommodated and managed on the site. h. Prior to issuance of a building permit, Developer shall submit and obtain approval of a construction staging plan to the Community Development Department for review and approval which addresses such matters as materials staging, construction parking plan, construction and occupancy phasing, temporary access, construction schedule, temporary utilities, traffic control, and emergency access. i. Prior to issuance of a certificate of occupancy, Developer shall apply for and record a revocable right-of-way permit for any and all private property improvements located within Town rights-of-way. j. Prior to issuance of a building permit, Developer shall submit a Shoring and Excavation Plan to the Community Development Department for review and approval, which shall 4/1/2014 3/27/2014 S:\COMMUNITY DEVELOPMENT\PLANNING\2013 TIMBER RIDGE REDEVELOPMENT\DEVELOPMENT IMPROVEMENT AGREEMENT- FINAL 0401.DOC 3 address such matters as excavation phasing, engineered shoring plans, detailed profiles and cross- sections, existing utilities, materials storage, and permanent and temporary easements. k. Prior to the issuance of a certificate of occupancy, Developer shall make a one time payment in lieu of transportation improvements to the Town for mitigation of development impacts on the Town's transportation systems of $170,000. l. Prior to issuance of a building permit, Developer shall submit and obtain approval of an engineered analysis of gabion walls proposed to remain on the site. Said analysis shall address the existing structural conditions of the walls, how the existing walls will be physically integrated into the construction of the new retaining wall system, and how structural shoring will be provided during construction. In no instance shall the design or construction negatively impact the adjacent properties or improvements. m. Prior to issuance of a building permit, Developer shall submit and obtain approval of a revised grading plan for the west end of the Property demonstrating how the existing portions of the parking lot and drive aisles to remain tie into the proposed new improvements. n. Prior to applying for a building permit, Developer shall obtain a Notice to Proceed from the Colorado Department of Transportation ("CDOT"). o. Developer shall not apply for a building permit until the Town has approved a parking management plan for the Development. 3. Construction of Improvements. a. All construction, alterations, renovations, repairs, refurbishment and other work on the Property shall be performed in compliance with this Agreement, the Deed Restriction, the Vail Town Code and the following: b. Work shall be done in a workmanlike manner, in full compliance with all applicable building codes, ordinances, and other laws or regulations of all governmental authorities having jurisdiction. c. No work shall be commenced without all licenses, permits, and authorizations required by applicable law. d. Developer shall have no right, authority or power to bind the Town or any interest of the Town in the Property for any claim for labor or for material or for any other charge or expense incurred in constructing any Improvements or performing any alteration, renovation, repair, refurbishment or other work, nor to render the Town's interest in the Property liable for any lien or right of lien for any labor, materials or other charge or expense. e. Developer shall not be considered the agent of the Town in the construction, erection or operation of any Improvements. 4/1/2014 3/27/2014 S:\COMMUNITY DEVELOPMENT\PLANNING\2013 TIMBER RIDGE REDEVELOPMENT\DEVELOPMENT IMPROVEMENT AGREEMENT- FINAL 0401.DOC 4 f. If Developer fails to complete the Improvements as required by this Agreement, the Town shall have the right, but not the obligation, to: complete the Improvements; restore the Property to the condition it was prior to commencement of construction of the Improvements; or restore the Property to a condition that the Town deems safe while awaiting completion of the Improvements by another party; and to charge the costs thereof to Developer. 4. Development Fee. Developer shall be entitled to a development fee (the "Development Fee") in connection with the Development. The amount of the Development Fee shall not exceed the maximum development fee allowed by the Colorado Housing and Finance Authority under its qualified allocation plan adopted on October 25, 2012 and approved by the governor on January 16, 2013. The Development Fee may be paid from any project sources including, without limitation, debt proceeds, equity proceeds, and income from the Development. 5. Development Income. Income from the Development shall be distributed in the following order of priority: a. To pay all Development costs and operating and maintenance expenses, including without limitation property management fees and the Development Fee. b. To pay principal and interest on Development debt. c. To fund any reserves required by any lender related to the Development (each a "Lender Reserve"). d. To pay the required return on investment to any equity investors in the Development. e. To fund a project reserve (the "Project Reserve"), which shall be used for any shortfalls in subsections a-d hereof. Upon termination of the Ground Lease, if any amounts remain in the Project Reserve or any Lender Reserve, such amounts shall be remitted to the Town. f. In the event all Lender Reserves are fully funded in the amount required by the lender, and the amount of the Project Reserve is at least $150,000, any amount in excess of $150,000 shall be distributed 50% to the Town and 50% to Developer. 6. Term. This Agreement shall commence on the Effective Date, and shall terminate upon termination of the Ground Lease. 7. Security. Developer shall require the general contractor responsible for constructing the Improvements to provide a performance bond to Developer to guarantee the construction of the Improvements. The performance bond shall be equal to the full amount of the cost of construction of the Improvements. Developer shall provide a copy of such performance bond to the Town prior to commencing construction of the Improvements. 8. Insurance. Throughout the term of this Agreement, Developer shall maintain the following insurance, and certificates of such insurance shall be furnished to the Town within 30 days of the Effective Date and at each subsequent policy renewal date: 4/1/2014 3/27/2014 S:\COMMUNITY DEVELOPMENT\PLANNING\2013 TIMBER RIDGE REDEVELOPMENT\DEVELOPMENT IMPROVEMENT AGREEMENT- FINAL 0401.DOC 5 a. Commercial general liability insurance, including contractual liability, with limits of not less than $2,000,000 per occurrence for bodily injury, personal injury and property damage, naming the Town as an additional insured. b. Fire and extended coverage insurance covering the Property for injury or damage by the elements, or through any other cause, in an amount not less than the full actual replacement cost of the Property and Improvements, and sufficient to prevent the Town or Developer from becoming a co-insurer of any partial loss. c. During the course of any construction or repair of Improvements, Builders' Risk Insurance. 9. Developer Default and Remedies. a. Each of the following is a Developer default of this Agreement: i. If Developer fails to perform any of its obligations under this Agreement and fails to remedy the same within 30 days after Developer is given a written notice specifying the same; provided that, if the nature of the violation is such that it cannot reasonably be remedied within 30 days, and Developer provides evidence to the Town that the violation cannot reasonably be remedied within 30 days, then the violation shall be remedied as soon as reasonably practicable, but in any case, within 180 days of the original notice of violation. ii. If an involuntary petition is filed against Developer under a bankruptcy or insolvency law or under the reorganization provisions of any law, or when a receiver of Developer, or of all or substantially all of the property of Developer, is appointed without acquiescence, and such petition or appointment is not discharged or stayed within 120 days after the happening of such event. iii. If Developer makes an assignment of its property for the benefit of creditors or files a voluntary petition under a bankruptcy or insolvency law, or seeks relief under any other law for the benefit of debtors. b. If a Developer default occurs, the Town may, in its sole discretion and without waiving any other rights under this Agreement or available to the Town: i. Withhold issuance of certificates of occupancy not yet issued for any buildings on the Property until said default has been remedied; ii. Cause construction of all or part of the Improvements to be completed, and recover the costs of such completion from Developer; and iii. Cause the removal of any partially constructed Improvements and return of the Property to the condition it was prior to the commencement of construction, and recover the costs of such removal from Developer. 4/1/2014 3/27/2014 S:\COMMUNITY DEVELOPMENT\PLANNING\2013 TIMBER RIDGE REDEVELOPMENT\DEVELOPMENT IMPROVEMENT AGREEMENT- FINAL 0401.DOC 6 c. In addition to the specific remedies set forth herein, the Town shall have all other remedies available at law or equity, and the exercise of one remedy shall not preclude the exercise of any other remedy, and any damages alleged by the Town may include lost rents. d. If the Town proceeds to complete the Improvements, Developer shall, at the request of the Town, promptly deliver a copy to the Town of all of Developer's plans and specifications related to the Improvements. 10. Town Default and Remedies. a. The following is a Town default of this Agreement: if the Town fails perform any of its obligations under this Agreement and fails to remedy the same within 30 days after the Town is given a written notice specifying the same; provided that, if the nature of the violation is such that it cannot reasonably be remedied within 30 days, and the Town provides evidence to Developer that the violation cannot reasonably be remedied within 30 days, then the violation shall be remedied as soon as reasonably practicable, but in any case, within 180 days of the original notice of violation. b. If a Town default occurs, Developer shall have all remedies available at law or equity, and the exercise of one remedy shall not preclude the exercise of any other remedy. 11 . Notices. Any notice under this Agreement shall be in writing and may be given by U.S. Mail, postage prepaid, addressed as set forth herein; or hand-delivery. Notice shall be effective three days after mailing or immediately upon hand-delivery. The addresses of the Parties shall, unless changed in writing, be as follows: The Town: Town Manager Town of Vail 75 South Frontage Road Vail, CO 81657 Developer: Lion's Ridge Apartment Homes, LLC 200 North Main Street Oregon, WI 53575 Attn: Gary J. Gorman With a copy to: Willis J. Wright, Jr. Wright and Company, Inc. P.O. Box 7270 Avon, CO 81620 12. Costs. Except as otherwise set forth herein, each Party shall be responsible for its own costs under this Agreement. 13. Modification. This Agreement may only be modified by subsequent written agreement of the Parties. 4/1/2014 3/27/2014 S:\COMMUNITY DEVELOPMENT\PLANNING\2013 TIMBER RIDGE REDEVELOPMENT\DEVELOPMENT IMPROVEMENT AGREEMENT- FINAL 0401.DOC 7 14. Integration. This Agreement and any attached exhibits constitute the entire agreement between Developer and the Town, superseding all prior oral or written communications. This Agreement shall supersede the Pre-Development Agreement between the Town and Developer dated November 4, 2013. 15. Binding Effect. This Agreement shall be binding upon and inure to the benefit of the Parties and their respective heirs, successors and assigns. 16. Severability. If any provision of this Agreement is determined to be void by a court of competent jurisdiction, such determination shall not affect any other provision hereof, and all of the other provisions shall remain in full force and effect. 17. Governing Law and Venue. This Agreement shall be governed by the laws of the State of Colorado, and any legal action concerning the provisions hereof shall be brought in Eagle County, Colorado. 18. Assignment. There shall be no transfer or assignment of any of the rights or obligations of Developer under this Agreement without the prior written approval of the Town; provided, however, that Developer may make a single assignment of this Agreement to a limited liability company in which Developer is a member without such prior written approval. Developer shall provide the Town with written notice of such assignment within thirty (30) days thereof. 19. Third Parties. There are no intended third-party beneficiaries to this Agreement. 20. Contingency; No Debt. Pursuant to Article X, § 20 of the Colorado Constitution, any financial obligations of the Town under this Agreement are specifically contingent upon annual appropriation of funds sufficient to perform such obligations. This Agreement shall never constitute a debt or obligation of the Town within any statutory or constitutional provision. 21. No Joint Venture. Notwithstanding any provision hereof, the Town shall never be a joint venture in any private entity or activity which participates in this Agreement, and the Town shall never be liable or responsible for any debt or obligation of any participant in this Agreement. 22. Force Majeure. Neither the Town nor Developer shall be in breach of this Agreement if a failure to perform any of the duties under this Franchise is due to Force Majeure, which shall be defined as the inability to undertake or perform any of the duties under this Agreement due to acts of God, floods, storms, fires, sabotage, terrorist attack, strikes, riots, war, labor disputes, forces of nature or the authority and orders of government. 23. Recording. This Agreement shall be recorded with the Eagle County Clerk and Recorder subsequent to the Deed Restriction, but prior to any mortgage or other encumbrance on the Improvements or the Property. The obligations of Developer under this Agreement shall run with the land, and shall be binding on any subsequent holder of an interest in the Improvements or in the Property. 4/1/2014 3/27/2014 S:\COMMUNITY DEVELOPMENT\PLANNING\2013 TIMBER RIDGE REDEVELOPMENT\DEVELOPMENT IMPROVEMENT AGREEMENT- FINAL 0401.DOC 8 WHEREFORE, the Parties have executed this Agreement on the day and year first above written. TOWN OF VAIL, COLORADO ____________________________________ Andy P. Daly, Mayor ATTEST: _________________________________ Tammy Nagel, Acting Town Clerk LION'S RIDGE APARTMENTS, LLC By: Name: Its: STATE OF COLORADO ) ) ss. COUNTY OF _______________ ) The foregoing instrument was subscribed, sworn to, and acknowledged before me this ______ day of ________________________, 2014, by _________________________ as the _______________________ of Lion's Ridge Apartments, LLC. My commission expires: (S E A L) _____________________________________ Notary Public 4/1/2014 3/27/2014 S:\COMMUNITY DEVELOPMENT\PLANNING\2013 TIMBER RIDGE REDEVELOPMENT\DEVELOPMENT IMPROVEMENT AGREEMENT- FINAL 0401.DOC 9 EXHIBIT A LEGAL DESCRIPTION Lot 2, Timber Ridge Subdivision, A Resubdivision of Lion's Ridge Subdivision, Block C, A Resubdivision of Lots 1, 2, 3, 4 & 5, Town of Vail, County of Eagle, State of Colorado. 4/1/2014 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: April 1, 2014 ITEM/TOPIC: A resolution authorizing the Town Manager to enter into a professional services agreement with Reconstruction Experts, Inc. for the renovation of units at the Timber Ridge Village Apartments. PRESENTER(S): George Ruther, Director of Community Development ACTION REQUESTED OF COUNCIL: Approve, Approve with Modifications or Deny BACKGROUND: The Timber Ridge Affordable Housing Corporation, acting on behalf of the Town of Vail, has identiifed the need to complete interior renovations to at least nine dwelling units at the Timber Ridge Village Apartments. The scope of the renovation work is outlined in Exhibit A of the Construction Contract. The estimated total cost of the work is approximately $188,000. The renovation work is expected to start in early April and to be fully completed by April 30, 2104. The Corporation has determined that this is the correct time to complete renovation work as a large number of units will become vacate during the month of April as redevelopment of the east side is set to begin in May. STAFF RECOMMENDATION: The Town staff and TRAHC recommends the Vail Town Council approves Resolution no. 12, Series of 2014 as presented. ATTACHMENTS: Contract Document Resolution No. 12, Series of 2014 4/1/2014 4/1/2014 4/1/2014 4/1/2014 4/1/2014 4/1/2014 4/1/2014 4/1/2014 4/1/2014 4/1/2014 4/1/2014 4/1/2014 4/1/2014 4/1/2014 4/1/2014 4/1/2014 4/1/2014 4/1/2014 4/1/2014 4/1/2014 4/1/2014 4/1/2014 4/1/2014 Resolution No. 12, Series 2014 RESOLUTIO O. 12 Series of 2014 A RESOLUTIO AUTHORIZIG THE TOW MAAGER TO ETER ITO A PROFESSIOAL SERVICES AGREEMET WITH RECOSTRUCTIO EXPERTS, IC. FOR THE REOVATIO OF UITS AT THE T IMBER RIDGE VILLAGE APARTMETS; AD SETTIG FORTH DETAILS I REGARD THERETO WHEREAS, the Town of Vail (the “Town”), in the County of Eagle and State of Colorado is a home rule municipal corporation duly organized and existing under the laws of the State of Colorado and the Town Charter (the “Charter”); WHEREAS, the members of the Town Council of the Town (the “Council”) have been duly elected and qualified; WHEREAS, the Town is the owner of certain real property generally described as the Timber Ridge Village Apartments located at 1281 North Frontage Road (the “Property”); WHEREAS, the Town wishes to undertake the renovation of units on Property consistent with the approved development plan, WHEREAS, to accomplish the renovation of units on the Property the Town desires to enter into a Professional Services Agreement (the “Agreement”) with its selected contractor in the form attached hereto as Exhibit A. NOW THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF VAIL, COLORADO THAT: Section 1. The Council hereby approves the Agreement and authorizes the Town Manager to enter into the Agreement on behalf of the Town in substantially the same form as attached hereto as Exhibit A and in a form approved by the Town Attorney. Section 2. This Resolution shall take effect immediately upon its passage. 4/1/2014 Resolution No. 12, Series 2014 INTRODUCED, PASSED AND ADOPTED at a regular meeting of the Town Council of the Town of Vail held this 1st day of April, 2014. _________________________ Andrew P. Daly Town Mayor ATTEST: _____________________________ Tammy Nagel, Acting Town Clerk 4/1/2014 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: April 1, 2014 ITEM/TOPIC: Second reading of Ordinance No. 8, Series of 2014, an ordinance for prescribed regulation amendments, pursuant to Section 12-3-7, Amendment, Vail Town Code, to amend Section 12-2-2: Definitions of Words and Terms pertaining to Commercial Ski Storage and the delineation of different floors or levels within a structure, and to amend Sections 12-7B, 12-7H, 12-7I and 12-8E replacing the term “Commercial Ski Storage” with “Commercial Ski Storage/Ski Club, and setting forth details in regard thereto. PRESENTER(S): Jonathan Spence ACTION REQUESTED OF COUNCIL: The Vail Town Council shall approve, approve with modifications, or deny Ordinance No. 8, Series of 2014, upon second reading. BACKGROUND: At the Town Council Public Hearing on February 18, 2014 staff provided an update on this item with information from the February 10th Planning and Environmental Commission meeting. After careful deliberation and after taking public comment, the Town Council determined that the existing regulatory mechanism, discounting the determination of similar use that occurred in 2006 related to the 3rd floor of the Vista Bahn Building, is sound and appropriate pertaining to allowable locations for ski storage/ski club type uses. The Council directed staff to perform the necessary analysis and code work to make certain, with no ambiguity or room for misunderstanding, that ski storage/ski club uses, in all their variations, are appropriately located only in the basement or garden level of a structure in the Commercial Core 1 (CC-1), Lionshead Mixed Use 1 (LMU-1), Lionshead Mixed Use 2 (LMU-2) and Ski Base/Recreation 2 (SBR-2). At the March 18, 2014 Public Hearing, the Town Council unanimously approved Ordinance No. 8. Series of 2014, Commercial Ski Storage, on first reading. STAFF RECOMMENDATION: The Planning and Environmental Commission at their February 24, 2014 meeting unanimously recommended approval of the proposed code amendments. ATTACHMENTS: Town Council Memo 04-01-2014 Comercial Ski Storage with Att. 4/1/2014 TO: Vail Town Council FROM: Community Development Department DATE: April 1, 2014 SUBJECT: Second reading of Ordinance No. 8, Series of 2014, an ordinance for prescribed regulation amendments, pursuant to Section 12-3-7, Amendment, Vail Town Code, to amend Title 12-2-2: Definitions of Words and Terms pertaining to Commercial Ski Storage and the delineation of different floors or levels within a structure, and to amend Titles 12-7B, 12-7H, 12-7I and 12-8D replacing the term “Commercial Ski Storage” with “Commercial Ski Storage/Ski Club, and setting forth details in regard thereto. (PEC140003) Applicant: Town of Vail Planner: Jonathan Spence I. SUMMARY The Community Development Department requests a second reading of Ordinance No. 8, Series of 2014 to redefine Commercial Ski Storage as Commercial Ski Storage/Private Club, to clarify allowable locations for Commercial Ski Storage/Private Clubs and to provide additional language to assist in the delineation of different floors or levels within a structure. These proposed code amendments do not result in any changes to the regulations pertaining to the location or operating characteristics of ski storage/ski concierge/ski clubs within the Vail Villages. The changes do provide clarity and a greater understanding concerning these subjects. To assist the Town Council in understanding the complexities related to the delineation of floors or levels within a structure, staff has produced a PowerPoint presentation included as Attachment B. Staff is prepared to utilize this presentation during the public hearing to run through likely scenarios in the hopes of providing those in attendance with a greater understanding of the methodology used in floor determination. II. ACTION REQUESTED OF THE TOWN COUNCIL The Vail Town Council shall approve, approve with modifications, or deny Ordinance No. 8, Series of 2014, upon second reading. 4/1/2014 Town of Vail Page 2 III. BACKGROUND On June 18, 2013, the Vail Town Council enacted a moratorium on the acceptance and processing of land use applications involving ski storage/ski clubs to December 17, 2013. The purpose of the moratorium is to enable the community to study their effects, with consideration for the Town’s existing land use regulations and master plans. This moratorium has been extended to March 19, 2014 to allow additional time to complete the necessary analysis and review. The Community Development Department presented a historical background on the Commercial Ski Storage use at the January 7, 2014 work session before the Town Council. At this meeting the council requested additional information concerning sales tax generation, the varieties of ski storage/ski clubs in operation and about the possible impacts ski storage/ski clubs on existing or future business/professional office uses Staff returned to the Town Council on February 4, 2014 with the information requested to build upon the previous conversation and for a determination on what changes, if any, to the policy on Commercial Ski Storage and private ski clubs may be appropriate. At the Town Council Public Hearing on February 18, 2014 staff provided an update on this item with information from the February 10th Planning and Environmental Commission meeting. After careful deliberation and after taking public comment, the Town Council determined that the existing regulatory mechanism, discounting the determination of similar use that occurred in 2006 related to the 3rd floor of the Vista Bahn Building, is sound and appropriate pertaining to allowable locations for ski storage/ski club type uses. The Council directed staff to perform the necessary analysis and code work to make certain, with no ambiguity or room for misunderstanding, that ski storage/ski club uses, in all their variations, are appropriately located only in the basement or garden level of a structure in the Commercial Core 1 (CC-1), Lionshead Mixed Use 1 (LMU-1), Lionshead Mixed Use 2 (LMU-2) and Ski Base/Recreation 2 (SBR-2). The Planning and Environmental Commission at their February 24, 2014 meeting unanimously recommended approval of the proposed code amendments. At the March 18, 2014 Public Hearing, the Town Council unanimously approved Ordinance No. 8. Series of 2014, Commercial Ski Storage, on first reading. IV. PLANNING AND ENVIRONMENTAL COMMISSION RECOMMENDATION Should the Vail Town Council choose to approve Ordinance No. 8, Series of 2014, upon second reading, the Planning and Environmental Commission recommends the Council pass the following motion: ““The Vail Town Council approves on second reading Ordinance No. 8, Series of 2014, an ordinance to amend Title 12-2-2: Definitions of Words and Terms 4/1/2014 Town of Vail Page 3 pertaining to Commercial Ski Storage and the delineation of different floors or levels within a structure, and to amend Titles 12-7B, 12-7H, 12-7I and 12-8D replacing the term “Commercial Ski Storage” with “Commercial Ski Storage/Ski Club, and setting forth details in regard thereto.” Should the Vail Town Council choose to approve Ordinance No. 8, Series of 2014, on second reading, the Planning and Environmental Commission recommends the Council make the following findings: “Based upon the review of the criteria outlined in Sections V of the Staff memorandum to the Planning and Environmental Commission dated February 24, 2014, and the evidence and testimony presented, the Vail Town Council finds: 1. That the amendment is consistent with the applicable elements of the adopted goals, objectives and policies outlined in the Vail Comprehensive Plan and is compatible with the development objectives of the Town; and 2. That the amendment furthers the general and specific purposes of the Zoning Regulations outlined in Section 12-1-2, Purpose, Vail Town Code; and 3. That the amendment promotes the health, safety, morals, and general welfare of the Town and promotes the coordinated and harmonious development of the Town in a manner that conserves and enhances its natural environment and its established character as a resort and residential community of the highest quality." VI. ATTACHMENTS A. Ordinance No.8, Series of 2014 B. PowerPoint Presentation on Floor Determination 4/1/2014 Ordinance No. 8, Series 2014 - 1 - ORDINANCE NO. 8 SERIES OF 2014 AN ORDINANCE FOR PRESCRIBED REGULATION AMENDMENTS, PURSUANT TO SECTION 12-3-7, AMENDMENT, VAIL TOWN CODE, TO AMEND SECTION 12-2-2: DEFINITIONS OF WORDS AND TERMS PERTAINING TO COMMERCIAL SKI STORAGE AND THE DELINEATION OF DIFFERENT FLOORS OR LEVELS WITHIN A STRUCTURE, AND TO AMEND ARTICLES 12-7B, 12-7H, 12-7I AND 12 -8E REPLACING THE TERM “COMMERCIAL SKI STORAGE” WITH “COMMERCIAL SKI STORAGE/SKI CLUB”, AND SETTING FORTH DETAILS IN REGARD THERETO. WHEREAS, the Town of Vail, in the County of Eagle and State of Colorado (the “Town”), is a home rule Town duly existing under the Constitution and laws of the State of Colorado and its home rule charter (the “Charter”); WHEREAS, the members of the Town Council of the Town (the “Council”) have been duly elected and qualified; WHEREAS, Section 12-3-7, Amendment, Vail Town Code, sets forth the procedures for amending the Town’s Zoning Regulations; WHEREAS, the existing term “Commercial Ski Storage” no longer accurately encompasses the types and operational characteristics of this use; WHEREAS, it is necessary to define a new term, “Commercial Ski Storage/Ski Club” that will accurately define the range of operations included in this use; WHEREAS, it is necessary to replace “Commercial Ski Storage” with “Commercial Ski Storage/Ski Club” in those zone districts where it is an allowable use; WHEREAS, the delineation of a structure into levels or floors is essential for the application of horizontal zoning; WHEREAS, the Town Council is committed to clarifying how a determination of floor level is made while maintaining the success of existing and future businesses within the Town of Vail; WHEREAS, it is not the intent of this ordinance to create non-conforming uses as a result of the clarifications to the definitions of floor levels; WHEREAS, the Community Development Department is committed to making the Town Code easily understood; WHERAS, from time to time is it necessary and prudent to update the Town Code; WHEREAS, on February 24, 2014, the Town of Vail Planning and Environmental Commission forwarded a recommendation of approval to the Vail Town Council for the amendment; 4/1/2014 Ordinance No. 8, Series 2014 - 2 - NOW, THEREFORE, BE IT ORDAINED, BY THE TOWN COUNCIL OF THE TOWN OF VAIL, COLORADO THAT: Section 1. Section 12-2-2, Definitions, Vail Town Code, shall be amended as follows (text to be deleted is in strikethrough, text that is to be added is bold, and sections of text that are not amended have been omitted): BASEMENT OR GARDEN LEVEL: For the purposes of implementing horizontal zoning within specific zone districts, basement or garden level shall be any floor, or portion of any floor, of a structure located substantially below the first floor or street level of that structure, as determined by the administrator. More than one floor, or portions of a floor or floors, may be defined as basement or garden level within a single structure. For the purposes of determining floor level, the following factors may be considered; site topography, location of building entrances and facades relative to the adjacent vehicular or pedestrian ways, interior building layout, proximity to adjacent vehicular or pedestrian ways and relationships to other floors in the structure. COMMERCIAL SKI STORAGE: Storage for equipment (skis, snowboards, boots and poles) and/or clothing used in skiing related sports, which is available to the public or members, operated by a business, club or government organization, and where a fee is charged for hourly, daily, monthly, seasonal or annual usage. Ski storage that is part of a lodge, or dwelling unit, in which a fee is not charged, is not considered commercial ski storage. COMMERCIAL SKI STORAGE/SKI CLUB: Storage for equipment (skis, snowboards, boots and poles) and/or clothing used in skiing related sports, which is available to the public or members, operated by a business, club or government organization, and where a fee is charged for hourly, daily, monthly, seasonal or annual usage. This use may have, but does not require, the following components: • Personal lockers • Boot dryers • Ski storage racks • Ski tuning • Food and beverage service • Areas for congregation and/or socializing • Restrooms and/or shower facilities • Non-winter activities • Concierge ski services • Retail sales • Business Center Ski storage that is within a lodge, or dwelling unit, in which a fee is not charged, is not considered commercial ski storage/ski club. FIRST FLOOR OR STREET LEVEL: For the purposes of implementing horizontal zoning within specific zone districts, first floor or street level shall be any floor, or portion of any floor, of a structure located at or nearest to (either above or below) the level of the adjacent vehicular or pedestrian way, as determined by the administrator. More than one floor, or portions of a floor or floors, may be defined as first floor or street level within a single structure. For the purposes of determining floor level, the following factors may 4/1/2014 Ordinance No. 8, Series 2014 - 2 - be considered; site topography, location of building entrances and facades relative to the adjacent vehicular or pedestrian ways, interior building layout, proximity to adjacent vehicular or pedestrian ways and relationships to other floors in the structure. Section 2. Section 12-7B-2, Permitted and Conditional Uses; Basement or Garden Level, (CC1 District) Vail Town Code, shall be amended as follows (text to be deleted is in strikethrough, text that is to be added is bold, and sections of text that are not amended have been omitted): A. Permitted Uses: The following uses shall be permitted in basement or garden levels within a structure: 2. Personal services and repair shops, including the following: Beauty and barber shops. Commercial ski storage. Commercial Ski Storage/Ski Club Small appliance repair shops. Tailors and dressmakers. Travel and ticket agencies. Section 3. Section 12-7H-2, Permitted and Conditional Uses; Basement or Garden Level, (LMU-1 District) Vail Town Code, shall be amended as follows (text to be deleted is in strikethrough, text that is to be added is bold, and sections of text that are not amended have been omitted): A. Permitted Uses: The following uses shall be permitted in basement or garden levels within a structure: Banks and financial institutions. Child daycare centers. Commercial ski storage. Commercial Ski Storage/Ski Club Eating and drinking establishments. Employee housing units, as further regulated by chapter 13 of this title. 4/1/2014 Ordinance No. 8, Series 2014 - 3 - Personal services and repair shops. Professional offices, business offices and studios. Public or private lockers and storage. Recreation facilities. Retail establishments. Skier ticketing, ski school and skier services. Travel and ticket agencies. Additional uses determined to be similar to permitted uses described in this subsection, in accordance with the provisions of section 12-3-4 of this title. Section 4. Section 12-7I-2, Permitted and Conditional Uses; Basement or Garden Level, (LMU-2 District) Vail Town Code, shall be amended as follows (text to be deleted is in strikethrough, text that is to be added is bold, and sections of text that are not amended have been omitted): A. Permitted Uses: The following uses shall be permitted in basement or garden levels within a structure: Banks and financial institutions. Child daycare centers. Commercial ski storage. Commercial Ski Storage/Ski Club Eating and drinking establishments. Employee housing units, as further regulated by chapter 13 of this title. Personal services and repair shops. Professional offices, business offices and studios. Public or private lockers and storage. Recreation facilities. Retail establishments. Skier ticketing, ski school and skier services. 4/1/2014 Ordinance No. 8, Series 2014 - 4 - Travel and ticket agencies. Additional uses determined to be similar to permitted uses described in this subsection, in accordance with the provisions of section 12-3-4 of this title. Section 5. Section 12-8E-2, Permitted Uses; (SBR2 District) Vail Town Code, shall be amended as follows (text to be deleted is in strikethrough, text that is to be added is bold, and sections of text that are not amended have been omitted): The following uses shall be permitted within the ski base/recreation 2 district: Eating and drinking establishments including the following: Bakeries and delicatessens with food service, restricted to preparation of products specifically for sale on the premises. Cocktail lounges and bars. Coffee shop. Fountains and sandwich shops. Restaurants. Employee housing units, as further regulated by chapter 13 of this title. Lodges. Private or public off street loading facilities. Private or public off street vehicle parking structures. Public parks and outdoor recreation facilities. Residential uses including the following: Accommodation units. Multi-family residential dwelling units. Single-family residential dwelling units. Two-family residential dwelling units. Ski base oriented uses including the following: 4/1/2014 Ordinance No. 8, Series 2014 - 5 - Commercial ski storage on the basement or garden level of a building. Commercial Ski Storage/Ski Club on the basement or garden level of a building. Retail stores and establishments. Ski lifts and tows. Ski patrol facilities. Ski racing facilities. Ski school facilities. Ski trails. Skier and guest services including, but not limited to, uses such as basket rental, lockers, ski repair, ski rental, lift ticket sales, public restrooms, information/activity desk. Snowmaking facilities. Special community events, including, but not limited to, ski races, festivals, concerts, and recreational, cultural and educational programs and associated improvements/facilities, subject to the issuance of a special events license. Section 6. Pursuant to Section 12-3-7, Amendment, Vail Town Code, and the evidence and testimony presented in consideration of this ordinance, the Vail Town Council finds and determines the follows: a. The amendments are consistent with the applicable elements of the adopted goals, objectives and policies outlined in the Vail comprehensive plan and are compatible with the development objectives of the town; b. The amendments further the general and specific purposes of the Zoning Regulations; and, c. The amendments promote the health, safety, morals, and general welfare of the town and promotes the coordinated and harmonious development of the town in a manner that conserves and enhances its natural environment and its established character as a resort and residential community of the highest quality. d. This ordinance is necessary and proper for the health, safety and welfare of the Town of Vail and the inhabitants thereof. Section 7. The Town Council hereby finds, determines and declares that this ordinance is necessary and proper for the health, safety and welfare of the Town of Vail and 4/1/2014 Ordinance No. 8, Series 2014 - 6 - the inhabitants thereof. Section 8. If any part, section, subsection, sentence, clause or phrase of this ordinance is for any reason held to be invalid, such decision shall not effect the validity of the remaining portions of this ordinance; and the Town Council hereby declares it would have passed this ordinance, and each part, section, subsection, sentence, clause or phrase thereof, regardless of the fact that any one or more parts, sections, subsections, sentences, clauses or phrases be declared invalid. Section 9. The amendment of any provision of the Town Code as provided in this ordinance shall not affect any right which has accrued, any duty imposed, any violation that occurred prior to the effective date hereof, any prosecution commenced, nor any other action or proceeding as commenced under or by virtue of the provision amended. The amendment of any provision hereby shall not revive any provision or any ordinance previously repealed or superseded unless expressly stated herein. Section 10. All bylaws, orders, resolutions and ordinances, or parts thereof, inconsistent herewith are repealed to the extent only of such inconsistency. This repealer shall not be construed to revise any bylaw, order, resolution or ordinance, or part thereof, theretofore repealed. INTRODUCED, READ ON FIRST READING, APPROVED, AND ORDERED PUBLISHED ONCE IN FULL ON FIRST READING this 18th day of March, 2014, and a public hearing for second reading of this Ordinance set for the 1st day of April, 2014, in the Council Chambers of the Vail Municipal Building, Vail, Colorado. __________________ Andrew P. Daly, Mayor ATTEST: _________________________ Tammy Nagel, Acting Town Clerk INTRODUCED, READ, APPROVED, AND ORDERED PUBLISHED ONCE IN FULL ON SECOND AND FINAL READING this 1sth day of April, 2014, in the Council Chambers of the Vail Municipal Building, Vail Colorado. ________________________ Andrew P. Daly, Mayor ATTEST: __________________________ Tammy Nagel, Acting Town Clerk 4/1/2014 Determination of Floor for the Purposes of Horizontal Zoning •Site topography •Location of building entrances •Facades relative to the adjacent vehicular or pedestrian ways •Interior building layout •Proximity to adjacent vehicular or pedestrian ways and •Relationships to other floors in the structure. Example 1 Example 2 Floor Basement/Garden Street/First Second Third 4/1/2014 Determination of Floor for the Purposes of Horizontal Zoning •Site topography •Location of building entrances •Facades relative to the adjacent vehicular or pedestrian ways •Interior building layout •Proximity to adjacent vehicular or pedestrian ways and •Relationships to other floors in the structure. Floor Basement/Garden Street/First Second Third Example 4/1/2014 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: April 1, 2014 ITEM/TOPIC: Second reading of Ordinance No. 9, Series of 2014, an ordinance rezoning certain properties from the High Density Multiple-Family District to the Vail Village Townhouse District, located at 303 Gore Creek Drive (Vail Rowhouses 7-13) and 483 Gore Creek Drive (Texas Townhomes)/ Lots 7-13, A Resubdivision of Block 5 and a part of Gore Creek Drive, Vail Village Filing 1, and Lots 1 – 9 Vail Village Filing 4, and setting forth details in regard thereto. (PEC140002 ) PRESENTER(S): Jonathan Spence ACTION REQUESTED OF COUNCIL: The Vail Town Council shall approve, approve with modifications, or deny Ordinance No. 9, Series of 2014, upon second reading. BACKGROUND: On August 21, 2012 the Vail Town Council adopted Ordinance No. 2 Series of 2012 establishing the Vail Village Townhouse Zone District. The Vail Village Townhouse (VVT) District was adopted following numerous public hearings before the Planning and Environmental Commission and the Town Council first, as a private property owner initiated application and later, as a Community Development staff led effort. On December 17, 2013 the Vail Town Council instructed staff to submit a rezoning application for the properties known as The Vail Rowhouses (7-13) and the Texas Townhomes, omitting from the application the Vail Rowhouses (1-6), Vail Trails Chalet and Vail Trails East. On February 10, 2014, the Planning and Environmental Commission unanimously forwarded a recommendation of approval to the Vail Town Council for a zone district boundary amendment, pursuant to Section 12-3-7, Amendment, Vail Town Code, to allow for a rezoning from the High Density Multiple-Family District to the Vail Village Townhouse District. At the March 18, 2014 Public Hearing, the Town Council unanimously approved Ordinance No. 9. Series of 2014, Vail Village Townhouse District Rezoning, on first reading. (7-0) STAFF RECOMMENDATION: The Planning and Environmental Commission recommends the Vail Town Council approve on first reading Ordinance No. 9, Series of 2014, an ordinance rezoning certain properties from the High Density Multiple-Family District to the Vail Village Townhouse District, located at 303 Gore Creek Drive (Vail Rowhouses 7-13) and 483 Gore Creek Drive (Texas Townhomes)/ Lots 7-13, A Resubdivision of Block 5 and a part of Gore Creek Drive, Vail Village Filing 1, and Lots 1 – 9 Vail Village Filing 4, and setting forth details in regard thereto.” ATTACHMENTS: Town Council Memo 04-01-2014 VT with Att. 4/1/2014 TO: Vail Town Council FROM: Community Development Department DATE: April 1, 2014 SUBJECT: Second reading of Ordinance No. 9, Series of 2014, an ordinance rezoning certain properties from the High Density Multiple-Family District to the Vail Village Townhouse District, located at 303 Gore Creek Drive (Vail Rowhouses 7-13) and 483 Gore Creek Drive (Texas Townhomes)/ Lots 7-13, A Resubdivision of Block 5 and a part of Gore Creek Drive, Vail Village Filing 1, and Lots 1 – 9 Vail Village Filing 4, and setting forth details in regard thereto. (PEC140002) Applicant: Town of Vail Planner: Jonathan Spence I. SUMMARY The applicant, Town of Vail, is requesting a second reading of Ordinance No. 9, Series of 2014, an ordinance rezoning certain properties from the High Density Multiple-Family District to the Vail Village Townhouse District, located at 303 Gore Creek Drive (Vail Rowhouses 7-13) and 483 Gore Creek Drive (Texas Townhomes)/ Lots 7-13, A Resubdivision of Block 5 and a part of Gore Creek Drive, Vail Village Filing 1, and Lots 1 – 9 Vail Village Filing 4, and setting forth details in regard thereto. II. ACTION REQUESTED OF THE TOWN COUNCIL The Vail Town Council shall approve, approve with modifications, or deny Ordinance No. 9, Series of 2014, upon second reading. III. BACKGROUND On December 17, 2013 the Vail Town Council instructed staff to submit a rezoning application for the properties known as The Vail Rowhouses (7-13) and the Texas Townhomes, omitting from the application the Vail Rowhouses (1-6), Vail Trails Chalet and Vail Trails East. On January 10, 2014 staff notified the owners of the properties affected by the proposed rezoning of the proposal and the planned meeting dates. This correspondence was in addition to the formal notice which was sent to the property owners on January 23, 2014 and published in the Vail Daily on January 24, 2014. On February 10, 2014, the Planning and Environmental Commission unanimously forwarded a recommendation of approval to the Vail Town Council for a zone district 4/1/2014 Town of Vail Page 2 boundary amendment, pursuant to Section 12-3-7, Amendment, Vail Town Code, to allow for a rezoning from the High Density Multiple-Family District to the Vail Village Townhouse District, for the properties located at 303 Gore Creek Drive (Vail Rowhouses 7-13) and 483 Gore Creek Drive (Texas Townhomes)/ Lots 7-13, A Resubdivision of Block 5 and a part of Gore Creek Drive, Vail Village Filing 1, and Lots 1 – 9 Vail Village Filing 4. This recommendation was based upon the review of the criteria outlined in the February 4, 2014 memorandum to the Planning and Environmental Commission, and the evidence and testimony presented. At the March 18, 2014 Public Hearing, the Town Council unanimously approved Ordinance No. 8. Series of 2014, Vail Village Townhouse District Rezoning, on first reading. IV. PLANNING AND ENVIRONMENTAL COMMISSION RECOMMENDATION Should the Vail Town Council choose to approve Ordinance No. 9, Series of 2014, upon second reading, the Planning and Environmental Commission recommends the Council pass the following motion: “The Vail Town Council approves on second reading Ordinance No. 9, Series of 2014, an ordinance rezoning certain properties from the High Density Multiple-Family District to the Vail Village Townhouse District, located at 303 Gore Creek Drive (Vail Rowhouses 7-13) and 483 Gore Creek Drive (Texas Townhomes)/ Lots 7-13, A Resubdivision of Block 5 and a part of Gore Creek Drive, Vail Village Filing 1, and Lots 1 – 9 Vail Village Filing 4, and setting forth details in regard thereto.” Should the Vail Town Council choose to approve Ordinance No. 9, Series of 2014, upon second reading, the Planning and Environmental Commission recommends the Council make the following findings: “Based upon the review of the criteria outlined in Sections IX of the Staff memorandum to the Planning and Environmental Commission dated February 10, 2014, and the evidence and testimony presented, the Vail Town Council finds: 1. That the amendments are consistent with the adopted goals, objectives and policies outlined in the Vail comprehensive plan and compatible with the development objectives of the town; 2. That the amendments are compatible with and suitable to adjacent uses and appropriate for the surrounding areas; and, 4/1/2014 Town of Vail Page 3 3. That the amendments promote the health, safety, morals, and general welfare of the town and promote the coordinated and harmonious development of the town in a manner that conserves and enhances its natural environment and its established character as a resort and residential community of the highest quality.” V. ATTACHMENTS A. Ordinance No. 9, Series of 2014 4/1/2014 Ordinance No. 9, Series 2014 - 1 - ORDINANCE NO. 9 SERIES OF 2014 AN ORDINANCE FOR A ZONE DISTRICT BOUNDARY AMENDMENT, PURSUANT TO SECTION 12-3-7, AMENDMENT, VAIL TOWN CODE, TO ALLOW FOR A REZONING OF: 1. VAIL VILLAGE FILING 1 BLOCK: 5 LOT: 7 AKA VAIL ROWHOUSE UNIT 7 2. VAIL VILLAGE FILING 1 BLOCK: 5 LOT: 8 AKA VAIL ROWHOUSE UNIT 8 3. VAIL VILLAGE FILING 1 BLOCK: 5 LOT: 9 AKA VAIL ROWHOUSE UNIT 9 4. VAIL VILLAGE FILING 1 BLOCK: 5 LOT: 10 AKA VAIL ROWHOUSE UNIT 10 5. TOWNHOUSE ON LOT ELEVEN UNIT: A AKA VAIL ROWHOUSE UNIT 11A 6. TOWNHOUSE ON LOT ELEVEN UNIT: B AKA VAIL ROWHOUSE UNIT 11B 7. VAIL VILLAGE FILING 1 BLOCK: 5 LOT: 12 AKA VAIL ROWHOUSE UNIT 12 8. OGLESBY/STOREY CONDOS UNIT: 1 AKA VAIL ROWHOUSE UNIT 13 9. OGLESBY/STOREY CONDOS UNIT: 2 AKA VAIL ROWHOUSE UNIT 13 10. VAIL VILLAGE FILING 4 LOT: 1 AKA TEXAS TOWNHOME LOT 1 11. TOWNHOUSE LOT 2 VAIL VILL 4TH LOT: 1 AKA TEXAS TOWNHOME LOT 2(1) 12. TOWNHOUSE LOT 2 VAIL VILL 4TH LOT: 2 AKA TEXAS TOWNHOME LOT 2(2) 13. VAIL VILLAGE FILING 4 LOT: 3 AKA TEXAS TOWNHOME LOT 3 14. MURFREE CONDO UNIT: 4A AKA TEXAS TOWNHOME LOT 4(A) 15. MURFREE CONDO UNIT: 4B AKA TEXAS TOWNHOME LOT 4(B) 16. FORBES/PARKER CONDOMINIUMS UNIT: 5A AKA TEXAS TOWNHOME LOT 5(A) 17. FORBES/PARKER CONDOMINIUMS UNIT: 5B AKA TEXAS TOWNHOME LOT 5(B) 18. TOWNHOUSE LOT 6 VAIL VILL 4TH LOT: 6 UNIT 1 AKA TEXAS TOWNHOME LOT 6(1) 19. TOWNHOUSE LOT 6 VAIL VILL 4TH LOT: 6 UNIT 2 AKA TEXAS TOWNHOME LOT 6(2) 20. TOWNHOUSE LOT 7 VAIL VILL 4TH LOT: 7 UNIT 1 AKA TEXAS TOWNHOME LOT 7(1) 21. TOWNHOUSE LOT 7 VAIL VILL 4TH LOT: 7 UNIT 2 AKA TEXAS TOWNHOME LOT 7(2) 22. VAIL VILLAGE FILING 4 LOT: 8 AKA TEXAS TOWNHOME LOT 8 23. VAIL VILLAGE FILING 4 LOT: 9 AKA TEXAS TOWNHOME LOT 9 FROM THE HIGH DENSITY MULTIPLE-FAMILY DISTRICT TO THE VAIL VILLAGE TOWNHOUSE DISTRICT AND SETTING FORTH DETAILS IN REGARD THERETO. WHEREAS, the Town of Vail, in the County of Eagle and State of Colorado (the “Town”), is a home rule Town duly existing under the Constitution and laws of the State of Colorado and its home rule charter (the “Charter”); and, 4/1/2014 Ordinance No. 9, Series 2014 - 2 - WHEREAS, the members of the Town Council of the Town (the “Council”) have been duly elected and qualified; and, WHEREAS, Section 12-3-7, Amendment, Vail Town Code, sets forth the procedures for amending a zone district boundary; and, WHEREAS, the subject properties are described in Exhibit A, attached hereto and incorporated herein by this reference, (the “subject properties”); and, WHEREAS, on August 7, 1973, the Town of Vail adopted Ordinance No. 8, Series of 1973, to establish comprehensive zoning regulations for the Town of Vail. In establishing comprehensive regulations, this ordinance created 12 new zone districts including the High Density Multiple-Family District; and, WHEREAS, on August 21, 2012 the Vail Town Council adopted Ordinance No. 2 Series of 2012 establishing the Vail Village Townhouse Zone District; and WHEREAS, the purpose of the amendments is to establish incentives for the redevelopment of existing townhouse properties in Vail Village; and, WHEREAS, the purpose of the amendments is to preserve the existing character of the townhouse properties in Vail Village and to preserve the existing character of the neighborhood; and, WHEREAS, on February 10, 2014, the Town of Vail Planning and Environmental Commission held a public hearing on the zone district boundary amendment to rezone the subject properties from High Density Multiple-Family District to Vail Village Townhouse District; and, WHEREAS, on February 10, 2014, the Town of Vail Planning and Environmental Commission forwarded a recommendation of approval to the Vail Town Council for the zone district boundary amendment; and, WHEREAS, the Vail Town Council finds and determines that the amendment is consistent with the applicable elements of the adopted goals, objectives and policies outlined in the Vail Comprehensive Plan and is compatible with the development objectives of the town; and, WHEREAS, the Vail Town Council finds and determines that the amendment to the Town Code furthers the general and specific purposes of the Zoning Regulations; and, WHEREAS, the Vail Town Council finds and determines that the amendment promotes the health, safety, morals, and general welfare of the town and promotes the coordinated and harmonious development of the town in a manner that conserves and enhances its natural environment and its established character as a resort and 4/1/2014 Ordinance No. 9, Series 2014 - 3 - residential community of the highest quality. NOW, THEREFORE, BE IT ORDAINED, BY THE TOWN COUNCIL OF THE TOWN OF VAIL, COLORADO THAT: Section 1. This ordinance adopts the following zone district boundary amendment as further described in Exhibit A: A rezoning from the High Density Multiple-Family District to Vail Village Townhouse District. Section 2. Pursuant to Section 12-3-7, Amendment, Vail Town Code, and the evidence and testimony presented in consideration of this ordinance, the Vail Town Council finds and determines the following: a. The zone district boundary amendment is consistent with the adopted goals, objectives and policies outlined in the Vail comprehensive plan and compatible with the development objectives of the town; b. The zone district boundary amendment is compatible with and suitable to adjacent uses and appropriate for the surrounding areas; and, c. The zone district boundary amendment promotes the health, safety, morals, and general welfare of the town and promotes the coordinated and harmonious development of the town in a manner that conserves and enhances its natural environment and its established character as a resort and residential community of the highest quality. d. This ordinance is necessary and proper for the health, safety and welfare of the Town of Vail and the inhabitants thereof. Section 3. If any part, section, subsection, sentence, clause or phrase of this ordinance is for any reason held to be invalid, such decision shall not effect the validity of the remaining portions of this ordinance; and the Town Council hereby declares it would have passed this ordinance, and each part, section, subsection, sentence, clause or phrase thereof, regardless of the fact that any one or more parts, sections, subsections, sentences, clauses or phrases be declared invalid. Section 4. The amendment of any provision of the Town Code as provided in this ordinance shall not affect any right which has accrued, any duty imposed, any violation that occurred prior to the effective date hereof, any prosecution commenced, nor any other action or proceeding as commenced under or by virtue of the provision amended. The amendment of any provision hereby shall not revive any provision or any ordinance previously repealed or superseded unless expressly stated herein. 4/1/2014 Ordinance No. 9, Series 2014 - 4 - Section 5. All bylaws, orders, resolutions and ordinances, or parts thereof, inconsistent herewith are repealed to the extent only of such inconsistency. This repealer shall not be construed to revise any bylaw, order, resolution or ordinance, or part thereof, theretofore repealed. INTRODUCED, READ ON FIRST READING, APPROVED, AND ORDERED PUBLISHED ONCE IN FULL ON FIRST READING this 18th day of March, 2014, and a public hearing for second reading of this Ordinance set for the 1st day of April, 2014, in the Council Chambers of the Vail Municipal Building, Vail, Colorado. __________________ Andrew P. Daly, Mayor ATTEST: _________________________ Tammy Nagel, Acting Town Clerk INTRODUCED, READ, APPROVED, AND ORDERED PUBLISHED ONCE IN FULL ON SECOND AND FINAL READING this 1st day of April, 2014, in the Council Chambers of the Vail Municipal Building, Vail Colorado. ________________________ Andrew P. Daly, Mayor ATTEST: __________________________ Tammy Nagel, Acting Town Clerk 4/1/2014 Ordinance No. 9, Series 2014 - 5 - Exhibit A 4/1/2014 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: April 1, 2014 ITEM/TOPIC: Adjournment (8:50 p.m.) 4/1/2014