Loading...
HomeMy WebLinkAbout2014-04-01 Agenda and Support Documentation Town Council Work SessionVAIL TOWN COUNCIL WORK SESSION AGENDA VAIL TOWN COUNCIL CHAMBERS 75 S. Frontage Road W. Vail, CO 81657 8:00 A.M., APRIL 1, 2014 NOTE: Times of items are approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. Public comments on work session item may be solicited by the Town Council. 1. ITEM/TOPIC: Eagle County Regional Airport Tour and Presentations (240 min. ) PRESENTER(S): Greg Phillips, Paul Gordon, Mike Brown and Gabe Shalley ACTION REQUESTED OF COUNCIL: Listen to the presentations, ask questions and provide direction for next steps. BACKGROUND: The Vail Town Council has identified as one of their goals to enhance economic vitality by growing a vibrant and diverse economy that keeps us at the forefront of our resort competitors for the long term with continued opportunities for private and public investment and philanthropy. One of the outcomes of this goal is to provide leadership to expand air service with a continued focus on securing an international air terminal. The agenda for the tour and presentations is as follows: 8:00 a.m. Leave Town of Vail for Eagle County Regional Airport 8:45 a.m. Arrive Terminal B Vail Valley Jet Center for presentations 8:45 a.m. Welcome – Greg Phillips and Paul Gordon 9:00 a.m. Update on airport master plan and air service - Greg Phillips 9:30 a.m. Update on Eagle Air Alliance – Mike Brown and Gabe Shalley 10:00 a.m. Questions and Discussion 10:30 a.m. Tour – Greg Phillips and Paul Gordon 11:15 a.m. Depart airport for Town of Vail 12:00 p.m. Arrive Town of Vail 2. ITEM/TOPIC: Council Lunch Break 12:00 - 1:00 pm (60 min. ) 3. ITEM/TOPIC: DRB/PEC Update (10 min. ) PRESENTER(S): Warren Campbell 4. ITEM/TOPIC: Town of Vail Street Light Replacement Acceleration Proposal (20 min) PRESENTER(S): Greg Hall John King ACTION REQUESTED OF COUNCIL: Provide direction to staff on the street light 4/1/2014 replacement acceleration proposal to allow the staff and lighting consultant to finalize the Phase 2 Energy Enhancement LED Lighting project. BACKGROUND: As presented to the Vail Town Council on January 16, 2014 the Town of Vail received approval of grant from Holy Cross Energy to convert all remaining Town of Vail lights to LED technology which saves the town operating dollars in the future as well as reduced the town's energy consumption. In preparing the more detailed analysis it became apparent out of the Town's nearly 700 outdoor lights there are approximately 124 which are scheduled for replacement. The staff is recommending accelerating the replacement of 81 lights this year verses the approximately 12-16 replacements the town has been performing. STAFF RECOMMENDATION: Direct staff to prepare the LED upgrade analysis based on the proposed accelerated replacement schedule for final town council review on April 15, 2014. 5. ITEM/TOPIC: The purpose of this work session is to update the Vail Town Council on the progress of the Vail Village Character Area Preservation project. The Vail Village Character Area Preservation project is reviewing the Vail Village Master Plan and the Vail Village Urban Design Guide Plan to address the following problem statement: As buildings in the Village continue to redevelop or as other changes occur to the physical features of Vail Village, are the town's current regulations, design standards and guidelines sufficient to ensure that the special character of Vail Village is not just maintained but also enhanced. (30 min.) PRESENTER(S): Warren Campbell and Tom Braun, Braun Associates ACTION REQUESTED OF COUNCIL: The Vail Town Council is asked to listen to the presentation, ask questions, and provide feedback regarding the comments heard from the public and the Planning and Environmental Commission. BACKGROUND: On November 20, 2012, the Vail Town Council directed staff and Tom Braun, Braun Associates, to proceed forward with the Vail Village Character Area Preservation project. On February 7, 2013, several focus group meetings were held with various stakeholders in the Vail Village. Comments from those focus groups can be found in the attached Planning and Environmental Commission memorandum dated March 11, 2013. On February 11 and March 11, 2013, the Planning and Environmental Commission were introduced to the project and began discussing elements of the Vail Village Master Plan and the Vail Village Design Guide Plan that may need to be addressed in order to ensure redevelopment is achieving the desired results. 6. ITEM/TOPIC: The purpose of this discussion is to present preliminary options for the redevelopment of Booth Creek Park to the TC for review and comment prior to obtaining public comment on a set of options for the park. (30 min.) PRESENTER(S): Todd Oppenheimer ACTION REQUESTED OF COUNCIL: The TC is requested to consider the 5 redevelopment options presented for BCP and direct staff in regards to the 4/1/2014 following actions. 1. Are there Options for Booth Creek Park the Town Council desires to… a. Eliminate? b. Add? c. Modify? 2. Does the Town Council agree with the following next steps for the project? a. Schedule and conduct a neighborhood meeting to gather input and feedback on the selected options. This meeting will be scheduled prior to the close of the ski season. b. Report back to the Town Council on May 13, 2014 with the results of the neighborhood meeting and one or more revised park redevelopment options. BACKGROUND: Please see attached memorandum. STAFF RECOMMENDATION: There is no staff recommendation. 7. ITEM/TOPIC: Discussion relative to the evaluation of 12 potential sites for a permanent Skate Park. (20 min.) PRESENTER(S): Todd Oppenheimer ACTION REQUESTED OF COUNCIL: Staff does not have a recommendation for a potential site for a skate park. All publically-owned potential sites have been analyzed and the findings are included within this presentation. Staff is seeking direction from the Town Council on how to proceed. The two questions are as follows: 1. Should the town continue to offer a skate park as a recreation amenity? 2. If so, is there a preferred site, or selection of sites, that warrant further study and public process? BACKGROUND: Plese see attached memorandum. STAFF RECOMMENDATION: No staff recommendation. 8. ITEM/TOPIC: Update on Vail Town Council Action Plan 2014-16 (45 min.) PRESENTER(S): Stan Zemler 9. ITEM/TOPIC: Information Update: 1) FebruarySales Tax; 2) March Revenue Highlights; 3) January Business Review (5 min.) 10. ITEM/TOPIC: Matters from the Mayor, Council and Committee Reports (15 min.) 11. ITEM/TOPIC: Executive Session, pursuant to: 1) C.R.S. §24-6-402(4)(b)(e); to receive legal advice on specific legal questions, determine positions, develop a strategy and instruct negotiators, regarding: Town owned unit at Village Inn Plaza Phase V; 2) C.R.S. §24-6-402(4)(b)(e) - to receive legal advice on specific legal questions, determine positions, develop a strategy and instruct negotiators, regarding: update on pending litigation; 3) C.R.S. §24-6-402(4)(b)(e) - to receive legal advice on specific legal questions; and 4/1/2014 to determine positions, develop a strategy and instruct negotiators and, discuss the purchase, acquisition, lease, transfer, or sale of property interests, regarding Vail Trails East encroachment onto Town property. (30 min. ) PRESENTER(S): Matt Mire 12. ITEM/TOPIC: Adjournment (4:40 p.m.) NOTE: UPCOMING MEETING START TIMES BELOW (ALL ARE APPROXIMATE DATES AND TIMES AND SUBJECT TO CHANGE) -------------------- THE NEXT REGULAR VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BEGIN AT APPROXIMATELY 12:30 P.M. (or TBD), TUESDAY, April 15, 2014 IN THE VAIL TOWN COUNCIL CHAMBERS FUTURE AGENDA ITEMS: Ongoing agenda items TBD: DRB/PEC updates - Warren - WS - 15 min.; Information Updates Attachments: WS - 15 min.; Executive Session items: 30 min.; Consent Agenda: 5 min.; Town Manager Report: 5 min. FUTURE AGENDA ITEMS: Discussion of plan to enhance long-term competitiveness - WS- 4/15 Resolution No. 12 - Holy Cross Energy Easement for Timber Ridge - ES - 4/15 Eagle County Commissioners joint meeting - WS - 5/6 2014 Burton US Open Recap - 30 min. - WS - 5/6 Community Survey Results - 30 min. - ES - 6/15 I-70 Vail Underpass Traffic Analysis Update - ES - TBD - Tom Clean Up Title 12 Ordinance - TBD NEPA and Uniformed Relocation Act - 30 min. - ES - Mike Vanderhoff - TBD Plastic bags - TBD Village Information Center - Greg - TBD Fee Schedule changes - George - TBD Neighborhood Speed Control - TBD - Greg/Dwight Housing Strategic Plan - George - TBD Beaver policy update - Kristen - WS - TBD Vail Valley Medical Center Master Plan Update - 60 min - ES - George - TBD 2015 WAC construction restrictions discussion - 30 min - WS- George - TBD Sister City discussion - TBD Discussion of future of RSES - TBD Streaming PEC & DRB - TBD 2015 Expectations/Legacy Piece - TBD 2015 Town-wide fulfillment - TBD VLMD Term limits - TBD Marijuana policy discussion - WS - Matt - TBD Community Garden permission to proceed through the process for fence installation - TBD Walking Mountains zero watse program presentation - TBD 4/1/2014 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: April 1, 2014 ITEM/TOPIC: Eagle County Regional Airport Tour and Presentations PRESENTER(S): Greg Phillips, Paul Gordon, Mike Brown and Gabe Shalley ACTION REQUESTED OF COUNCIL: Listen to the presentations, ask questions and provide direction for next steps. BACKGROUND: The Vail Town Council has identified as one of their goals to enhance economic vitality by growing a vibrant and diverse economy that keeps us at the forefront of our resort competitors for the long term with continued opportunities for private and public investment and philanthropy. One of the outcomes of this goal is to provide leadership to expand air service with a continued focus on securing an international air terminal. The agenda for the tour and presentations is as follows: 8:00 a.m. Leave Town of Vail for Eagle County Regional Airport 8:45 a.m. Arrive Terminal B Vail Valley Jet Center for presentations 8:45 a.m. Welcome – Greg Phillips and Paul Gordon 9:00 a.m. Update on airport master plan and air service - Greg Phillips 9:30 a.m. Update on Eagle Air Alliance – Mike Brown and Gabe Shalley 10:00 a.m. Questions and Discussion 10:30 a.m. Tour – Greg Phillips and Paul Gordon 11:15 a.m. Depart airport for Town of Vail 12:00 p.m. Arrive Town of Vail ATTACHMENTS: Town Council Memorandum and Attachments 4/1/2014 To: Vail Town Council From: Economic Development Office Date: April 1, 2014 Subject: Eagle County Regional Airport Tour and Presentations I. BACKGROUND The Vail Town Council has identified as one of their goals to enhance economic vitality by growing a vibrant and diverse economy that keeps us at the forefront of our resort competitors for the long term with continued opportunities for private and public investment and philanthropy. One of the outcomes of this goal is to provide leadership to expand air service with a continued focus on securing an international terminal. The agenda for the tour and presentations is as follows:  8:00 a.m. Leave Town of Vail for Eagle County Regional Airport  8:45 a.m. Arrive Terminal B Vail Valley Jet Center for presentations  8:45 a.m. Welcome – Greg Phillips and Paul Gordon  9:00 a.m. Update on airport master plan and air service – Greg Phillips  9:30 a.m. Update on Eagle Air Alliance – Mike Brown and Gabe Shalley  10:00 a.m. Questions and Discussion  10:30 a.m. Tour – Greg Phillips and Paul Gordon  11:15 a.m. Depart airport for Town of Vail  12:00 p.m. Arrive Town of Vail II. ACTION REQUESTED OF COUNCIL Listen to the presentations, ask questions and provide direction for next steps. ATTACHMENTS TOV EGE Presentation 4-01-14 EGE Presentation to County and Managers 4/1/2014 Town of Vail Council Update April 1, 2014 1 4/1/2014 4/1/2014 Airport footprint -632 acres Single Runway (07/25) –9,000’ x 150’ (1000’displaced threshold) Grooved Asphalt (resurfaced 2009 –Excellent condition) Primary Landing Direction to the west (Runway 25) Terminal 86,000 square feet –built in 1996, remodeled in 2001, updated 2012 5 Airline Gates/10 commercial aircraft parking spaces 3 Airlines (American, United, Delta) 1375 vehicle parking spaces Budget: Airport/Airfield -$4.7M Eagle County Air Terminal Corporation (ECAT –63-20 Corp.) -$4.8M Economic Impact (CDOT 2012) $635,900,000 By the Numbers 4/1/2014 Recently completed: Executive Summary Financial Chapter Environmental Sustainability Chapter Airport Layout Plan drawings Final document preparation Remaining items: 30 day public comment close Apr 11, ‘14 Present to BoCC for contingent approval end of April, ‘14 FAA final circulation/comment period by July, ‘14 Airport Master Plan 4/1/2014 Goal 1 –Foster a culture of teamwork, wellness, balance and results. Goal 2 -Ensure safety and efficiency of airfield and landside operations. Goal 3 -Implement Master Plan/Capital Improvement Plan for 2014. Goal 4 –Implement air service development plan. Goal 5 –Complete international airport terminal feasibility study. Goal 6 –Identify opportunities to enhance transportation for Eagle County Citizens. 2014 Work Plan 4/1/2014 AIRPORT: Snow Removal Equipment (SRE) Building Runway/Taxiway Pavement Maintenance Airfield Wireless backbone Tower roof replacement Tower Voice Switch upgrade Wildlife Hazard Assessment complete ECAT/ADMIN: Rules & Regulations Update Minimum Standards Update Terminal Area/Roadway Plan Baggage Carousel rehabilitation PA System upgrade Signage upgrades Admin Office remodel Website Update 2014 Selected Projects 4/1/2014 7 AIR SERVICE UPDATE 4/1/2014 Vail/Eagle One Hour Service Area Note: Red line designates one-hour drive time; shaded area includes zip codes for which most of the area is within the one-hour drive time; major ski areas shown in brown. Destination Distance (miles) Time (hr:min) Vail Beaver Creek Downtown Denver Denver International Airport Aspen Grand Junction Steamboat Springs 35 22 131 155 70 115 86 0:37 0:39 2:11 2:33 1:30 1:57 1:45 Drive To/From EGE 2012 population in one hour service area: 69,240 4/1/2014 EWREWREWREWREWREWREWREWREWR EGEEGEEGEEGEEGEEGEEGEEGEEGE LAXLAXLAXLAXLAXLAXLAXLAXLAX ATLATLATLATLATLATLATLATLATL DENDENDENDENDENDENDENDENDEN DFWDFWDFWDFWDFWDFWDFWDFWDFW IAHIAHIAHIAHIAHIAHIAHIAHIAH JFKJFKJFKJFKJFKJFKJFKJFKJFK MIAMIAMIAMIAMIAMIAMIAMIAMIA MSPMSPMSPMSPMSPMSPMSPMSPMSP ORDORDORDORDORDORDORDORDORD YYZYYZYYZYYZYYZYYZYYZYYZYYZ EGE Has Nonstop Service to 11 Destinations Source: Innovata Schedule data Winter Winter & Summer Year-Round Flights Seats AA DFW 319 10 1,280 757 7 1,267 JFK 757 7 1,267 LAX 319 7 896 MIA 757 7 1,267 ORD 757 7 1,267 AC YYZ 319 1 120 DL ATL 757 8 1,440 MSP 757 1 180 UA DEN Q400 29 2,059 EWR 737 7 826 IAH 737 7 826 TOTAL 98 12,695 Weekly OutboundAirlineMarketAircraft March 2014 Weekly Snapshot 4/1/2014 Vail/Eagle Has More Unique Destinations and Weekly Outbound Seats than Peer Airports (Winter) Number of Airlines Unique Nonstop Destinations Weekly Departures Weekly Seats 4 3 5 4 2 4 4 4 3 Vail/Eagle Aspen Bozeman Bozeman (no G4) Gunnison Hayden Jackson Hole Montrose Montrose (no G4) 11 8 11 9 4 9 10 8 7 98 184 125 120 22 71 79 68 64 12,695 12,108 11,038 10,208 1,879 6,962 9,422 4,799 4,135 Weekly Departures Weekly Seats +4.3% +22.7% +0.0% +0.0% N/A +9.2% +27.4% +4.6% +4.9% -4.6% +22.6% +8.2% +9.0% -17.6% -2.8% +25.7% -1.0% -1.1% Year-over-year Change Source: Innovata Schedule data, March 2014 4/1/2014 Eagle’s Largest Carrier is American United is the Dominant Carrier at Peer Airports (Winter) 56% 7% 49% 24% 11%9% 20% 1% 23% 2% 3%13% 6% 13% 4% 38% 23%43% 6% 20% 17% 41% 21%40% 30% 22% 40% 28% 14% 48% 18%11% 21%21% 32%26% 0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100% EGE ASE BZN GUC HDN JAC MTJ TOTAL AA Other DL UA (DEN)UA (Other)% Seats by Carrier Source: Innovata schedule for March 2014 4/1/2014 Peer Airport Aircraft Size Comparison 0 25 50 75 100 125 150 Vail/Eagle Aspen Bozeman Gunnison Hayden Jackson Hole Montrose Average Seats per Departure 12 Month Rolling •EGE has the largest average aircraft size by far at 130.8 seats per departure •The next highest is JAC with 111.1 seats per departure, 15% smaller than EGE Source: U.S. DOT T-100 Report, Innovata schedule 4/1/2014 Vail/Eagle Average One-way Fare is at Record High Level $0 $50 $100 $150 $200 $250 $300 Average One-way Fare 12 Month Rolling Note: Fares do not include taxes, fees and surcharges Source: U.S. O&D Survey Current $285 EGE Runway Construction Current PEAK (July 2012 –June 2013) average one-way fare: $285 •Up $6 or 2% year-over-year •Up $71 or 33% over past 4 years (average of 10% per year) By Average Quarter One-way Fare 2q10 $225 3q10 $184 4q10 $263 1q11 $259 2q11 $268 3q11 $236 4q11 $306 1q12 $281 2q12 $265 3q12 $236 4q12 $314 1q13 $288 4/1/2014 Vail/Eagle Fares Have Grown Significantly Higher Than Denver $0 $50 $100 $150 $200 $250 $300 Vail/Eagle Denver Average Fare 12 Month Rolling Current $285 Current $172 Southwest Starts DEN Service Note: Fares do not include taxes, fees and surcharges Source: U.S. O&D Survey EGE Runway Construction 4/1/2014 The Average One-way Fare Difference Between Vail/Eagle and Denver Has Grown to Record High Levels $0 $25 $50 $75 $100 $125 $150 Average One-way Fare Differential (Vail/Eagle > Denver) 12 Month Rolling Current $113 Note: Fares do not include taxes, fees and surcharges Source: U.S. O&D Survey EGE Runway Construction 4/1/2014 Airline Mergers –DL/NW, UA/CO, AA/US Capacity Cutbacks Aging Fleets Increasing Fuel Cost Pilot Shortage Bad Snow… Air Service Trends & Impacts 4/1/2014 17 1994 1995 1996 1997 1998 1999 2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 62,930 85,503 122,430 174,533 177,341 173,241 188,745 169,826 171,182 170,601 193,717 215,464 218,105 232,250 214,715 182,673 204,889 194,140 168,338 167,490 0 50000 100000 150000 200000 250000 E N P L A N E M E N T S YEAR ENPLANEMENTS 1994-2013 4/1/2014 Airport Load Factor Trends 50% 60% 70% 80% 90% Vail/Eagle Aspen Bozeman Gunnison Hayden Jackson Hole Montrose Load Factor 12 Month Rolling Source: U.S. DOT T-100 Report •Load Factors at EGE and all peer airports have increased in the past year •EGE load factor (67.1%) is within 1.8 points of peak load factor in calendar year 2009 (68.9%) EGE Runway Construction 4/1/2014 Vail/Eagle Load Factors Full Year July 2012 -June 2013 Load Factor Source: U.S DOT T-100 Report, July 2012 -June 2013 82.7%81.0% 74.5%73.1% 68.4%67.0% 62.2%58.5%58.4% 42.8% MSP (DL)ATL (DL)MIA (AA)IAH (UA)DFW (AA)EWR (UA)JFK (AA)ORD (AA)DEN (UA)LAX (AA) •DL’s service to MSP generates the highest load factor (83%) •AA’s service to LAX generates the lowest load factor (43%) 4/1/2014 Full Year Ended June Load Factors in Nearly All Markets Are Up Year-Over-Year Source: U.S DOT T-100 Report 10.5 4.3 5.6 3.7 2.4 (0.6) 4.3 1.0 8.3 6.6 MSP (DL)ATL (DL)MIA (AA)IAH (UA)DFW (AA)EWR (UA)JFK (AA)ORD (AA)DEN (UA)LAX (AA) Year-Over-Year Load Factor Change (in Points) •DL’s service to MSP also achieved the largest year-over-year load factor increase (11 load factor points) •UA’s service to EWR was the only market with a load factor reduction (1 load factor point) 4/1/2014 Peer Airport O&D One-way Fare Comparison $100 $150 $200 $250 $300 $350 Vail/Eagle Aspen Gunnison Hayden Jackson Hole Montrose Bozeman Average One-way Fare 12 Month Rolling Note: Excludes taxes, fees and surcharges Source: U.S. O&D Survey •Average fares at all airports except MTJ are at or near record high levels, this is due to the impact of Allegiant entering the market •ASE ($304) recently overtook EGE ($285) for the highest average fare EGE Runway Construction 4/1/2014 Change in Fare Since Full Year 2007 for Peer Airports Change in Fare 31.6% 23.2% 1.6% 27.4% 22.0% 24.4% 27.6% EGE ASE BZN GUC HDN JAC MTJ •Average fares were benchmarked to calendar year 2007 to account for impact of nationwide economic recession •Fares at EGE increased the most since 2007, up 32% •Fares were up at all peer airports, ranging from 2% at BZN to 28% at MTJ Note: Compares Apr 2012 –Mar 2013 to calendar year 2007 Source: U.S. O&D Survey 4/1/2014 4,918 3,800 3,083 2,179 2,105 1,753 1,730 1,670 1,590 1,550 1,481 1,428 1,370 1,361 1,291 1,095 1,080 1,004 973 949 Washington Boston Tampa Austin Orlando Raleigh/Durham Bay Area Philadelphia Birmingham New Orleans Nashville Jacksonville Detroit San Juan Cincinnati St. Louis Fort Myers Pittsburgh Charlotte Memphis Vail/Eagle Top Domestic Metro Destinations Winter (Jan 2013 –Mar 2013) Without Nonstop Service Top 20 O&D Markets •Washington includes BWI, DCA & IAD •Boston includes BOS, MHT & PVD •Tampa includes TPA & PIE •Orlando includes MCO & SFB •Bay Area includes OAK, SFO & SJC Source: U.S O&D Survey 4/1/2014 Estimation of Total Market Sizes for Top Vail/BC Markets 0 10,000 20,000 30,000 40,000 50,000 60,000 70,000 80,000 90,000 100,000 NY / N w k / L I / C T Ch i Da l / F W So u t h F L Wa s h / B a l t Ho u s AT L LA / L g B c h / O r C t y Bo s MS P PH L DT W Ba y A r e a AU S TP A ST L MC I MC O IN D BN A CL T CL E PIT MK E PH X O&D Using DEN Reported EGE O&D Source: Vail Resorts and U.S. O&D Survey 4/1/2014 Priority Targets for New/Improved Air Service Chart 25 American Airlines •Monitor passenger acceptance of A319 deployment at EGE •A319 deployment could lead to new point-to-point service •Target market: Nonstop service to Chicago-O’Hare in summer •Target market: Nonstop service to Charlotte (CLT) Allegiant Air •Target market: A319 to Las Vegas (LAS) Delta Air Lines •Work with DL to investigate capabilities of aircraft other than B757 •Target market: Nonstop service to New York-LaGuardia (LGA) •Target market: Expanded service to Minneapolis-St. Paul (MSP) 4/1/2014 Priority Targets for New/Improved Air Service Chart 26 Great Lakes Airlines •Target market: Nonstop service to Denver to complement United JetBlue Airways •Target market: Service to New York-Kennedy (JFK), Ft. Lauderdale (FLL), Long Beach (LGB), Boston (BOS) and Austin (AUS) Southwest Airlines •Target market: B737-700 to numerous markets including Chicago- Midway (MDW), Dallas-Love (DAL), Baltimore (BWI), Houston - Hobby (HOU), Atlanta (ATL), Los Angeles (LAX), Oakland (OAK), Austin (AUS), St. Louis (STL) and Kansas City (MCI) 4/1/2014 Priority Targets for New/Improved Air Service Chart 27 United Airlines •UA connections at DEN are unreliable and thus the carrier should provide additional hub service to EGE •UA provides less relative capacity at EGE compared to peer airports and based on benchmarks to other similar sized markets, should be able to support additional off-peak frequencies •Target market: Nonstop service to Chicago-O’Hare (ORD) •Target market: Nonstop service to Washington-Dulles (IAD) Virgin America •Target market: A319 to San Francisco (SFO) 4/1/2014 Currently utilize one CBP agent –439 aircraft cleared 2013/14 Mexico and Latin America –fastest growing markets for Vail Resorts and Aspen Skiing Company Approx $2.6 M for International Arrivals Facility in Terminal B $700-800k annual operations cost CBP Participation International Service 4/1/2014 EGE -The Gateway to the Rocky Mountain Resort Region! 4/1/2014 4/1/2014 Our Goals The EGE Air Alliance provides a formal home for community air service efforts. The EGE Air Alliance continues to pursue the following goals: Maintain a strong, focused and active board of directors consisting of both public and private representatives throughout Eagle County. Develop, maintain and grow private and public sector participants for short‐term fundraising and support of future long‐term funding. Research, identify and implement one or more long-term funding mechanisms by 2015. 4/1/2014 What We Know –A Brief Recap Our competitors overall are increasing their enplanements and available seats, while enplanements and available seats at EGE are declining (27% loss in available seats since 2007) Our competitors have dedicated funding sources to help bring more seats and new markets to their communities; EGE is dependent on public-private partnerships to impact our air service program Increasing air service from new markets is key to our continued competitive advantage and provides a better guest experience 4/1/2014 What We Know Competitive resort community airports (Gunnison/Crested Butte, Montrose/Telluride, Steamboat, Sun Valley, Mammoth) have dedicated funding sources which raise $2m + EGE users show increased intent to return, tend to stay longer & tend to spend more while here Economic impacts of EGE are significant and impact all sectors of our economy & each municipality in Eagle County 4/1/2014 What We Know EGE Air Alliance was re-energized in 2013 –increased public & private participation (thank you) and new board of directors Houston flight in summer 2013 matched expectations with 62% overall load factor We will continue to work closely with Greg Phillips & county air service consultant firm (Campbell-Hill Aviation) as well as Vail Resorts and other stakeholders 4/1/2014 What’s Next? Stakeholders have asked Alliance to research long term funding models and opportunities –this effort is under way Houston flight will continue under revenue guarantee for summer 2014 Business fundraising and outreach continues 4/1/2014 4/1/2014 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: April 1, 2014 ITEM/TOPIC: Council Lunch Break 12:00 - 1:00 pm 4/1/2014 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: April 1, 2014 ITEM/TOPIC: DRB/PEC Update PRESENTER(S): Warren Campbell ATTACHMENTS: March 19, 2014 DRB Meeting Results March 24, 2014 PEC Meeting Results 4/1/2014 Page 1 DESIGN REVIEW BOARD AGENDA PUBLIC MEETING March 19, 2014 Council Chambers 75 South Frontage Road West - Vail, Colorado, 81657 MEMBERS PRESENT MEMBERS ABSENT Tom DuBois Andy Forstl Brian Gillette Rollie Kjesbo Libby Maio PROJECT ORIENTATION 1:00pm SITE VISITS 1. Chedraui Residence – 68 East Meadow Drive Unit 10 & 11 2. Vail Village Transportation Center – 241 East Meadow Drive 3. Harman Residence – 4284 Columbine Drive MAIN AGENDA 3:00pm 1. Harman Residence DRB140031 / 10 minutes Joe Final review of changes to approved plans (garage, master suite, height, GRFA) 4284 Columbine Drive/Parcel D, Bighorn Subdvision Applicant: Jeremy & Julia Harman, represented by KH Webb Architects ACTION: Approved with Conditions MOTION: Kjesbo SECOND: Gillette VOTE: 5-0-0 CONDITION(S): The applicant shall provide Staff with an access easement agreement prior to issuance of a building permit. 2. Northwoods Condominiums DRB140032 / 15 minutes Joe Final review of a minor exterior alteration (new façade materials) 600 Vail Valley Drive/Tract B, Vail Village Filing 7 Applicant: Northwoods Condominium Association, represented by Zehren and Associates ACTION: Tabled to April 2, 2014 MOTION: Kjesbo SECOND: Kjesbo VOTE: 4-0-1 (DuBois recused) 3. Chedraui Residence DRB140039 / 15 minutes Joe Final review of an addition (combine units) 68 East Meadow Drive Unit110/Lot O, Block 5D, Vail Village Filing 1 Applicant: Antonio Chedraui, represented by Gies Architects ACTION: Tabled to April 2, 2014 MOTION: Kjesbo SECOND: Kjesbo VOTE: 5-0-0 4. Strata DRB140041 / 10 minutes Warren Final review of changes to approved plans (roof) 701 & 705 West Lionshead Circle/Lot 1, Block 2, Vail Lionshead Filing 3 Applicant: Lionshead Inn, represented by Rodrigo Cortina ACTION: Approved MOTION: Kjesbo SECOND: Maio VOTE: 5-0-0 4/1/2014 Page 2 5. Town of Vail DRB140062 / 15 minutes George Final review of new construction (parking lane) 241 East Meadow Drive/Lot B-C, Block 5D, Vail Village Filing 1 Applicant: Town of Vail, represented by Tom Kassmel ACTION: Deny MOTION: Gillete SECOND: Maio VOTE: 4-1-0 (Kjesbo opposed) CONDITION(S): STAFF APPROVALS Leaman Residence DRB140036 Warren Final review of changes to approved plans (loft, roof) 1998 Sunburst Drive/Lot 19, Vail Valley Filing 3 Applicant: Lee Leaman, represented by Beth Levine, Architect. Lions Mane Condominiums DRB140044 Jonathan Final review of a minor exterior alteration (re-roof) 1116 Sandstone Drive/Lot A5, Block A, Lion’s Ridge Filing 1 Applicant: Lions Mane Homeowners Association, represented by Turner Morrris The applications and information about the proposals are available for public inspection during regular office hours in the project planner’s office, located at the Town of Vail Community Development Department, 75 South Frontage Road. Please call 479-2138 for information. Sign language interpretation available upon request with 24 hour notification. Please call 479-2356, Telephone for the Hearing Impaired, for information. 4/1/2014 Page 1 PLANNING AND ENVIRONMENTAL COMMISSION March 24, 2014 at 1:00pm TOWN COUNCIL CHAMBERS / PUBLIC WELCOME 75 S. Frontage Road - Vail, Colorado, 81657 MEMBERS PRESENT MEMBERS ABSENT Bill Pierce Susan Bird John Rediker Henry Pratt Luke Cartin Pam Hopkins Michael Kurz Site Visit: 1. Vail Village Information Center – 231 East Meadow Drive 2. Vail Village Inn Phase III – 100 East Meadow Drive 30 minutes 1. A request for a recommendation to the Vail Town Council on a major amendment to a Special Development District No. 6, Vail Village Inn, pursuant to Section 12-9A-10, Amendment Procedures, Vail Town Code, to allow for an increase in gross residential floor area to facilitate additions to existing dwelling units, located at 100 East Meadow Units 501 and 502 (Vail Village Inn Phase 3) /Lot O, Block 5D, Vail Village Filing 1, and setting forth details in regard thereto. (PEC130046) Applicant: Deltec Bank and Trust, represented by Eggers Architect Planner: Jonathan Spence ACTION: Tabled to April 14, 2014 MOTION: Kurz SECOND: Cartin VOTE: 6-0-0 Jonathan Spence gave a presentation per the staff memorandum. Commissioner Pierce asked for clarification regarding the changes to the roof plan. Don Eggers explained the changes to using the roof plan and elevations. Commissioner Pierce spoke to a concern with the proposed roof form not being sensitive to the existing roof forms and looking like an addition and not a part of the overall architectural character. Don Eggers spoke to the goal of obtaining day lighting into the new work out room with the new dormer between the two existing raised roof elements. Commissioner Pierce suggested a shed roof dormer or skylights to get day light into the new workout room. He suggested the mass of the proposed roof dormers seems to be off. Jonathan Spence inquired as to several ideas regarding changes to the proposed south side roof changes. Should the roof form be narrowed, lowered, both? 4/1/2014 Page 2 Commissioner Pierce and Hopkins offered several thoughts on how to address the concern. It was suggested that the two taller roof elements could be bridged. Commissioner Pratt offered a suggestion regarding the roof form between the two taller dormers and the south side windows looking squashed. The south side roof dormer should be integrated into the lower portion of the unit. The dormers as proposed do not fit the architecture. Commissioner Kurz inquired as to the roof material and the requirements of the Vail Town Code. Jonathan Spence and Warren Campbell discussed the requirements of the Vail Town Code. 45 minutes 2. A request for the review of an amendment to a Conditional Use Permit, pursuant to Section 12- 16, Conditional Uses, Vail Town Code, for a public tourist/guest service related facility (Vail Village Information Center), to allow for the construction of additions and exterior elevation changes, located at 231 East Meadow Drive/ Lot B & C, Block 5D, Vail Village Filing 1, and setting forth details in regard thereto. (PEC140006) Applicant: Town of Vail, represented by GPSL Architects Planner: Joe Batcheller ACTION: Approved as amended MOTION: Kurz SECOND: Rediker VOTE: 5-0-1 (Pratt recused) AMENDMENT: The application was amended to include the conditional use permit request for the addition and exterior changes to the information center solely. Commissioner Pratt recused himself from the discussion as he is the architect on the project. Joe Batcheler gave a presentation per the staff memorandum. Commissioner Hopkins inquired as to how the use of the on-street parking lane would function with guest seeking information and the shared use of the parking lane for special event buses to Ford Park. Greg Hall, Public Works Director, inquired if there were any comments on the proposed changes to the building. Commissioner Hopkins suggested that the new roof forms over the entries (north and south) to the information center potentially be raised to address a concern of the taller element seeming top heavy. She asked that the Design Review Board review this concern. Greg Hall spoke to the history of the review of the proposed on-street parking lane. He highlighted the data used for the Vail Transportation Master Plan as being as accurate as could be expected with the data available. He continued by identifying the Frontage Road was a part of the I-70 right-of-way and those standards were used to review the proposed on-street parking lane. The discussion continued by highlighting several concerns with the proposed site plans provide by the Community Development to address concerns. Commissioner Pierce inquired as how guest find the information center today and how many visits are there a day. Suzann Silverthorne, Public Information Officer, stated that there were 40,000 visits a year which is approximately 109 visits per day. 4/1/2014 Page 3 Commissioner Rediker ran through some ideas regarding the use of the upper deck of the parking garage, include short term parking, shopper parking, visitor parking. Greg Hall identified structural weight concerns as preventing the parking of if oversized/larger vehicles on the top deck of the structure. Commissioner Pierce stated that parking was critical to the success of an information center. Greg Hall spoke to the town’s bike lane policies and standards. Commissioner Rediker inquired for additional information regarding the user groups of each lane in front (north) of the information center. Greg Hall responded by identifying the users of each lane. Commissioner Hopkins inquired as to the provision of accessible parking spaces. Greg Hall identified where the accessible spaces were located on the site plan. Commissioner Cartin spoke to the potential to add some additional softscape in front of the information center to balance the loss of softscape in the right-of-way. Greg Hall spoke to the structural limitations to support landscaping on the parking deck and issues experienced in the past with landscaping on the parking deck. Commissioner Kurz spoke to his experience with the traffic on the Frontage Road and the lanes to the north of the information center as being used heavily and it would be unsafe to add this on- street parking lane. He could not support the on-street parking lane. Commissioner Hopkins spoke to the need for lighting to make it safe for buses. Commissioner Cartin agreed with Commissioner Kurz, and highlighted that visitors are not familiar with the transit systems and are not focused on driving when looking to address their needs. He suggested reassigning several parking spaces for the information center would be appropriate. He concluded by stating that the on-street parking lane would put the least experiences drivers (guests) in an on-street parking lane off the Frontage Road in one of the busiest stretches. Commissioner Kurz inquired as to the break down in visitors into each information center. Suzanne Silverthorne spoke to the increasing visitation of the Lionshead Information Center. Commissioner Rediker feels like parking needs to be provided for the information center and while maybe the location on the Frontage Road may or may not make this stretch off road less safe it needs to be provided. He suggested the repurposing of existing areas of the top deck of the parkgin structure to accommodate all the needs (users). The Commissioners held a free flowing discussion of options, design possibilities, and reasons for the off street parking lane. The Commission discussed several options regarding the application and moving it forward. After these discussions the applicant amended their application to remove the on-street parking lane 4/1/2014 Page 4 from the proposal. The application was solely to review the conditional use permit for the additions and amendments to the information center. 3. A request for the review of a conditional use permit, pursuant to 12-9C-3, Conditional Uses, Vail Town Code, for a public and quasi-public indoor community facilities (education center), to allow for the construction of the Betty Ford Alpine Gardens Education Center, located 530 South Frontage Road/Unplatted, and setting forth details in regard thereto. (PEC140005) Applicant: Betty Ford Alpine Gardens, represented by Jack Hunn Planner: Jonathan Spence ACTION: Table to April 14, 2014 MOTION: Cartin SECOND: Rediker VOTE: 6-0-0 4. Approval of March 10, 2014 minutes MOTION: Kurz SECOND: Cartin VOTE: 6-0-0 5. Information Update The Commission and Staff thanked Bill pierce and Susan Bird for their service on the Planning and Environmental Commission. The Commission was informed and invited to the Construction Kick-off Meeting at Donovan Pavilion the following week. 6. Adjournment MOTION: Cartin SECOND: Rediker VOTE: 6-0-0 The applications and information about the proposals are available for public inspection during regular office hours at the Town of Vail Community Development Department, 75 South Frontage Road. The public is invited to attend the project orientation and the site visits that precede the public hearing in the Town of Vail Community Development Department. Times and order of items are approximate, subject to change, and cannot be relied upon to determine at what time the Planning and Environmental Commission will consider an item. Please call (970) 479-2138 for additional information. Sign language interpretation is available upon request with 24-hour notification. Please call (970) 479-2356, Telephone for the Hearing Impaired, for information. Community Development Department Published March 21, 2014 in the Vail Daily. 4/1/2014 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: April 1, 2014 ITEM/TOPIC: Town of Vail Street Light Replacement Acceleration Proposal PRESENTER(S): Greg Hall John King ACTION REQUESTED OF COUNCIL: Provide direction to staff on the street light replacement acceleration proposal to allow the staff and lighting consultant to finalize the Phase 2 Energy Enhancement LED Lighting project. BACKGROUND: As presented to the Vail Town Council on January 16, 2014 the Town of Vail received approval of grant from Holy Cross Energy to convert all remaining Town of Vail lights to LED technology which saves the town operating dollars in the future as well as reduced the town's energy consumption. In preparing the more detailed analysis it became apparent out of the Town's nearly 700 outdoor lights there are approximately 124 which are scheduled for replacement. The staff is recommending accelerating the replacement of 81 lights this year verses the approximately 12-16 replacements the town has been performing. STAFF RECOMMENDATION: Direct staff to prepare the LED upgrade analysis based on the proposed accelerated replacement schedule for final town council review on April 15, 2014. ATTACHMENTS: Staff memo 4/1/2014 To: Vail Town Council From: Public Works Departments Date: April 1, 2014 Subject: Town Street Light Replacement Acceleration Proposal I. PURPOSE The purpose of this memorandum is to present an opportunity for accelerating the Town of Vail’s street light replacement program to coincide with the Phase Two Energy Enhancement project using LED lighting technology. As presented to the Town Council on January 21, 2014, the town applied for and received approval for a grant up to $ 170,449 through the Holy Cross Energy’s Think BIG Grant process. II. BACKGROUND As a component of the Phase II energy enhancement grant it was required to perform a detailed inventory and analysis of the town’s existing overall outdoor lighting. The Town of Vail has a number various lighting fixtures and styles and has over the years converted the older lights to meet the current dark sky and aesthetics standards. Below is a chart and photos depicting the various Town of Vail light styles                       The Town of Vail budgets approximately $ 75,000/year in various accounts to convert the old light styles to the current standards. This equates to approximately 12-16 lights per year. The most significant budget is the street light replacement account at $ 50,000. In addition as projects move forward lights are replaced appropriately. 4/1/2014 Town of Vail Page 2 III. PROJECT PPROPOSAL In addressing the LED lighting retrofit project. It was determined not to retrofit lights which are scheduled for replacement in the timeframe of the life of the LED bulbs. Taking advantage of the Holy Cross Grant allows up to 4 years of replacement to happen in one year verses Holy Cross Energy rebate program. In addition, some of the Town’s most prominent locations have lights which will be visible or out of place with partial replacement/conversion during the 2015 Championships. The town staff has complied a chart of the current status and numbers of lights that remain to be replaced as well as funds being requested to convert the lights to current standards prior to converting to LED bulbs. The Town has nearly 700 outdoor lights, of which 124 are outdated standards. The staff has analyzed the 124 and 81 would be candidates for advancement to prior to LED conversion. IV. PROJECT FUNDING The approach proposed and recommended by the Town Staff would accelerate the replacement of the existing lights in a much shorter timeframe than budgeted but would allow for a reduction of funds in out years for such replacements. The preliminary cost of the project is estimated as follows: V. STAFF RECOMMENDATION Staff recommends the Vail Town Council direct staff to proceed to replace the remaining “old” out of standard street lights in preparation for the LED street light retrofit project. Staff will return on April 15 to the council to review and approve the more detailed project scoping, analysis and pricing prepared by Illuminix on the entire Phase 2 Energy Enhancement Project and to recommend the appropriate budgets and as necessary the 4/1/2014 Town of Vail Page 3 supplements to the budgets. The Town Council is not being asked to make a final decision on the acceleration of the replacement of the Town Street lights at this time, but give direction on the street light acceleration proposal to allow for the completion of the final analysis and final costs of the two projects to be completed for the April 15 Town Council meeting. VI. NEXT STEPS The second phase of the town’s Energy Conservation timeline is as follows: Project detailed analysis January-March 2014 Town Council review of detailed phase 2 project April 2014 Construction/installation award May 2014 Installation period June-September 2014 Measurement/ Verification and reimbursement October-November 2014 4/1/2014 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: April 1, 2014 ITEM/TOPIC: The purpose of this work session is to update the Vail Town Council on the progress of the Vail Village Character Area Preservation project. The Vail Village Character Area Preservation project is reviewing the Vail Village Master Plan and the Vail Village Urban Design Guide Plan to address the following problem statement: As buildings in the Village continue to redevelop or as other changes occur to the physical features of Vail Village, are the town's current regulations, design standards and guidelines sufficient to ensure that the special character of Vail Village is not just maintained but also enhanced. PRESENTER(S): Warren Campbell and Tom Braun, Braun Associates ACTION REQUESTED OF COUNCIL: The Vail Town Council is asked to listen to the presentation, ask questions, and provide feedback regarding the comments heard from the public and the Planning and Environmental Commission. BACKGROUND: On November 20, 2012, the Vail Town Council directed staff and Tom Braun, Braun Associates, to proceed forward with the Vail Village Character Area Preservation project. On February 7, 2013, several focus group meetings were held with various stakeholders in the Vail Village. Comments from those focus groups can be found in the attached Planning and Environmental Commission memorandum dated March 11, 2013. On February 11 and March 11, 2013, the Planning and Environmental Commission were introduced to the project and began discussing elements of the Vail Village Master Plan and the Vail Village Design Guide Plan that may need to be addressed in order to ensure redevelopment is achieving the desired results. ATTACHMENTS: Power Point Presentation 4/1/2014 Vail Village Character Study 4/1/2014 Vail Village Character Study 4/1/2014 Vail Village Character Study 4/1/2014 Vail Village Character Study VAIL VILLAGE 4/1/2014 Vail Village Character Study . . . . . to identify aspects of the physical character of the Village and to assure as far as possible that future changes will be consistent with the established character, and will make positive contributions to the quality of life. . . . . recent rapid growth, both in size and popularity, has introduced new pressures for development, which many feel threaten the unique qualities from which that success has been derived. Vail Village Urban Design Guide Plan 1980 4/1/2014 Vail Village Character Study KIANDRA LODGE/ONE WILLOW PLACE GOLDEN PEAK HOUSE/BRIDGE STREET LODGE 4/1/2014 Vail Village Character Study MILL CREEK COURT BUILDING PEPI’S 4/1/2014 Vail Village Character Study BELL TOWER BUILDING GORE CREEK DRIVE 4/1/2014 Vail Village Character Study THE QUESTION AT HAND As buildings in the Village continue to re- develop or other changes occur in the Village, are the Town’s current regulations, design standards and guidelines sufficient to ensure that the special character of Vail Village is not just maintained but also enhanced? 4/1/2014 Vail Village Character Study Catalyst for Project Vail Village Master Plan Goal #1 Encourage high quality redevelopment while preserving the architectural scale of the Village in order to sustain its sense of community and identity. Objective 1.4 Recognize the “historic” importance of the architecture, structures, landmarks, plazas and features in preserving the character of Vail Village. Policy 1.4.1 The historical importance of structures, landmarks, plazas and other similar features shall be taken into consideration in the development review process. Policy 1.4.2 The town shall grant flexibility in the interpretation and implementation of its regulations and guidelines to help protect and maintain the existing character of the Vail Village Policy 1.4.3 Identification of “historic” importance shall not be used as the sole means of preventing or prohibiting development in Vail Village. 4/1/2014 Vail Village Character Study PROJECT GOALS/OBJECTIVES •Identify buildings, structures, landmarks, plazas and other features that define or contribute to the character of Vail Village. •Re-evaluate regulatory tools with respect to how they can preserve the unique architectural scale of Vail Village in order to sustain its sense of place. •Assess potential refinements to regulatory tools and potential alternatives to regulatory tools •Determine strategy/steps for implementation 4/1/2014 Vail Village Character Study PROJECT OUTCOME •Define the features that contribute to the character of Vail Village •Answer the question – Are the Town’s current regulations, design standards and guidelines sufficient to ensure that the special character of Vail Village is not just maintained but also enhanced? •If the answer is “yes”, the project is complete. •If the answer is “no”, we will have defined through the course of this initial phase of work a strategy/work program for specific amendments to the Town review process. A second phase of work will then be initiated to implement these amendments. 4/1/2014 Vail Village Character Study APPROACH TO PROJECT Step 1 - complete Identify buildings, structures, landmarks, plazas and other features that define or contribute to the Village’s character. Step 2 - complete Evaluate current regulatory tools with respect to their effectiveness in preserving the Village’s character. Step 3 - complete Review urban design/character preservation programs in other comparable communities. Step 4 - to be completed Identify potential refinements/alternatives to existing guidelines, development standards and review procedures. Step 5 – to be completed Define a specific strategy/work program for implementation (if any) of new and/or refined guidelines. 4/1/2014 Vail Village Character Study APPROACH TO PROJECT Step 1- completed Identify buildings, structures, landmarks, plazas and other features that define or contribute to the Village’s character. •Inventory of existing conditions •Review/critique of existing review procedures 4/1/2014 Vail Village Character Study THE BUILDINGS 4/1/2014 Vail Village Character Study PLACES AND SPACES 4/1/2014 Vail Village Character Study PLACES AND SPACES 4/1/2014 Vail Village Character Study STREETS AND CORRIDORS 4/1/2014 Vail Village Character Study VIEWS 4/1/2014 Vail Village Character Study WINDOWS AND DOORS 4/1/2014 Vail Village Character Study DETAILING 4/1/2014 Vail Village Character Study 3 small group interviews 1.5-2.0 hours each 21 total participants Mixture of “old guard/new guard”, land owners, developers, architects, interested individuals Variety of comments – general and specific Step 1 - complete Identify buildings, structures, landmarks, plazas and other features that define or contribute to the Village’s character. 4/1/2014 Vail Village Character Study Summary of community input: •The character of the Village is critical to Vail’s identity •By and large the guidelines and process works, •The Village core is distinct from the rest of the Village, “character” is strongest in this area •Some variation to the literal interpretation of the “Swiss Alpine village” is acceptable •There is no one single building in the Village that rises to “landmark status” Step 1 - completed Identify buildings, structures, landmarks, plazas and other features that define or contribute to the Village’s character. 4/1/2014 Vail Village Character Study Summary of community input: •Few “iconic/landmark” improvements – Covered Bridge, The Clock Tower* •The scale of buildings, views, plazas and public spaces, pedestrian flow, dining decks, etc. are what set the Village apart •Guidelines may need a refinement here or there, but no major overhaul of system is needed •General sense of what is most important – Building scale Need to consider non-conforming buildings/future redevelopment Public spaces/pedestrian flow/vitality and street life Quality of design/construction/materials Architecture Step 1 - complete Identify buildings, structures, landmarks, plazas and other features that define or contribute to the Village’s character. 4/1/2014 Vail Village Character Study Based on community input and evaluation of existing guidelines, topics for discussion presented to the PEC/TC included: 1.Landmarks 2.Where UDGP applies 3.Non-conforming buildings/re-development potential 4.Architectural Character 5.Specific elements of UDGP •Retail storefronts/expansions •Retail Storefront/windows •Retail Storefronts/landscaping •Building height calculations •Sun/shade •Dining decks/patios Step 2 - complete Evaluate current regulatory tools with respect to their effectiveness in preserving the Village’s character. 4/1/2014 Vail Village Character Study Santa Fe, New Mexico Santa Barbara, California Park City, Utah Step 3 - completed Review urban design/character preservation programs in other comparable communities. 4/1/2014 Vail Village Character Study Step 4 – to be completed Identify potential refinements/alternatives to existing guidelines, development standards and review procedures. Work to be done: •Staff and consultant to evaluate input from PEC and TC, existing regulations and overall project goals. •Staff and consultant to prepare recommendations for amendments to the existing review process. 4/1/2014 Vail Village Character Study Step 5 Define next steps/potential strategy for implementation (if any) of new or refined guidelines. Work to be done: •Present specific recommendations to PEC. •Present recommendations to Town Council. •Finalize strategy/work program for Phase II of project. 4/1/2014 Vail Village Character Study Next Steps Unless directed otherwise by Council, staff and consultant are prepared to initiate work to complete Steps 4 and 5. The following schedule is anticipated: PEC Review – May/June Town Council Review – July/August 4/1/2014 Vail Village Character Study 4/1/2014 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: April 1, 2014 ITEM/TOPIC: The purpose of this discussion is to present preliminary options for the redevelopment of Booth Creek Park to the TC for review and comment prior to obtaining public comment on a set of options for the park. PRESENTER(S): Todd Oppenheimer ACTION REQUESTED OF COUNCIL: The TC is requested to consider the 5 redevelopment options presented for BCP and direct staff in regards to the following actions. 1. Are there Options for Booth Creek Park the Town Council desires to… a. Eliminate? b. Add? c. Modify? 2. Does the Town Council agree with the following next steps for the project? a. Schedule and conduct a neighborhood meeting to gather input and feedback on the selected options. This meeting will be scheduled prior to the close of the ski season. b. Report back to the Town Council on May 13, 2014 with the results of the neighborhood meeting and one or more revised park redevelopment options. BACKGROUND: Please see attached memorandum. STAFF RECOMMENDATION: There is no staff recommendation. ATTACHMENTS: Booth Creek Park Options Memorandum Booth Creek Park Options Presentation Booth Creek Park Process 1.7.14 memorandum 4/1/2014 To: Vail Town Council From: Public Works Department Date: April 1, 2014 Subject: Booth Creek Park – Preliminary Redevelopment Options I. PURPOSE The purpose of this discussion is to present preliminary options for the redevelopment of Booth Creek Park to the Town Council for review and comment prior to obtaining public comment on a set of options for the park. II. BACKGROUND On January 7 staff presented draft problem statement, goals, and ground rules (givens), key issues, process and schedule for the Booth Creek Park redevelopment project. The January 7, 2014 memorandum is attached. Based on Town Council feedback, and further internal discussion, staff was asked to return with preliminary options for the redevelopment of the park for Town Council review prior to initiating any public process for the project. Once public input is received, staff will return to the Town Council with a recommended option. Funding for the redevelopment of Booth Creek Park is included in the 5 year RETT budget as follows: 2014 Design/Playground $ 635,250 2014 Tennis Courts $ 262,000 2017 Park Redevelopment $1,556,880 $2,454,130 The Town Council may want to consider reallocating the different funding years into one comprehensive project. The existing site is such a condition that it warrants complete redevelopment of the entire site at once rather than through a phased project. Vail’s Existing Park system For its size and permanent population Vail has an exceptional park system. There are 2 community parks and 7 neighborhood parks within the town. In addition, there are large tracts of open space and stream corridors to preserve the natural qualities of the town and provide passive recreation opportunities. Each of the park properties has a unique mix of facilities and amenities that are used and enjoyed by the residents of the neighborhood they serve as well as residents and guests from outside the neighborhood. 4/1/2014 Town of Vail Page 2 As part of preparing the various park redevelopment options, the VRD staff was asked to provide input regarding the types of recreation facilities being requested of them by members of the community. Not surprisingly, given the quality and mix of existing facilities, the list is very short. The only facility being requested by the community is pickleball courts. Pickleball is a form of tennis played on a ¼ size tennis court with paddles and whiffle balls. A standard double tennis court can be lined for pickleball or separate courts can be constructed. Suggestions for other recreation facilities may come from specific public comment on the project. The redevelopment options for Booth Creek Park include a park configuration with a skate park facility. A permanent skate park for Vail is an on-going separate but related discussion as BCP is one of 4 properties suggested for consideration by the TC. Additional discussion on this option will follow. III. PARK REDEVELOPMENT OPTIONS Staff has prepared and evaluated 5 options for the redevelopment of Booth Creek Park. These options are focused on various recreation amenities that may be desired by the community and the arrangement of the amenities on the site. All options have been evaluated for cost. Options 1 – 4 are within the combined budget included in the RETT 5 year capital budget. Option 5, Skate Park, would require additional funding. The Town Council is asked to keep in mind that the costs are estimates based on recent historic pricing applied to calculated quantities of work. Estimates can not take into account how contractors may look at a competitively bid project and current market conditions. Actual bid prices may vary from the estimated costs presented. After a public process and the selection of a preferred option by the Town Council, staff will retain the services of a qualified contractor to perform a detailed cost estimate for the project. Parking On-site parking is included in the northwest corner of the property in all options. Neighborhood design criteria requires parking to be screened or hidden from neighboring properties and this location is where Manns Ranch Road and a useable portion of the site are at a similar grade. This is also where a few existing head in – back out spaces are currently located. There is amply opportunity to screen the parking area with existing and planted vegetation in this location. There is no standard for the number of required parking spaces in the Town of Vail Development code. The parking number for BCP options is based on guidelines from the National Recreation and Parks Association (NRPA). The NRPA makes the following recommendations for parking numbers for community and neighborhood park facilities. First 2 acres of park property 5 spaces Each additional acre 1 space Add’l major facilities 1 space per 4 patrons 4/1/2014 Town of Vail Page 3 Booth Creek Park is 3 acres in size so a minimum of 6 parking spaces is recommended. These spaces provide parking for patrons using the playground, turf grass areas and walking paths. Tennis and pickleball can accommodate 4 uses at a time so 2 additional spaces are recommended for each double court. Bocce ball (or horseshoes pits) can accommodate 4 users at a time so 1 additional space is recommended for each court. The picnic shelter included on some options is shown with 2 picnic tables. At 4 persons per table 2 additional spaces are recommended. Applying the same 1 space for 4 patrons of the skate park requires an understanding of how many users a skate park can accommodate. The City of Portland, OR references a guideline of 380 square feet per user. The skate park shown on Option 5 is 13,800 square feet. Using the guideline from Portland, the number of users would be 36. Divided by 4 the parking recommendation would be 9 additional spaces. The number of parking spaces is listed in each option and varies between 8 and 15 spaces. Landscaping On all of the options, the vegetation shown is existing vegetation. The bright green color indicates areas that will receive a combination of turf grass and/or ornamental landscape planting. Specific landscape plans have not been made for the options. It is too early in the redevelopment process for that level of design. Landscaping cost allowances have been included in the estimated costs for each option. Options Following is a brief description of each park redevelopment option with a list of pros and cons for each design. Option 1 – Upgrade Existing Park Redevelops park facilities in their current locations on the site and adds missing elements such as turf grass, parking and a restroom. Facilities include: 1 Double tennis court 4100 sq. ft. custom playground Unisex restroom with drinking fountain. Turf grass lawn area, 11,700 sq. ft. Picnic tables, benches and bike racks Low level path lighting 8 on-site parking spaces Pros:  Active park elements are furthest from the neighboring residences.  Consistent with neighborhood design criteria.  Maintains existing wetland areas and minimizes impacts to exiting vegetation. Cons:  Layout is very congested on the southern edge of the park.  ADA access requires a ramp with 8% grade and handrails be built between the playground and the bike path.  Stairs required for direct access at the north end of tennis court. 4/1/2014 Town of Vail Page 4  Restroom is a long distance from the playground. Option 2 – Traditional Neighborhood Park Similar mix of facilities as Option 1 with the addition of a small picnic shelter and larger restroom. Park facilities are arranged in a more balanced way that is more open to the south. Facilities include: 1 Double tennis court 4900 sq. ft. custom playground 24’ octagonal picnic shelter Two stall restroom with drinking fountain. Turf grass lawn area, 20,000 sq. ft. Picnic tables, benches and bike racks Low level path lighting 10 on-site parking spaces Pros:  Better distribution of park features.  Layout has an attractive appearance from the Frontage Road.  Restroom is convenient to tennis and playground.  Park access is accomplished without ramps.  Consistent with neighborhood design criteria.  Maintains existing wetland areas and minimizes impacts to exiting vegetation. Cons:  Stairs required to access north side of tennis court.  Tennis is closer to neighboring residences (but the open turf area is further away) Option 3 – Sport Courts A more intensive redevelopment option that focuses on a variety of sport court facilities including tennis, pickleball and bocce (or horseshoes). Facilities include: 1 Double tennis court 1 Double pickleball court 1 Bocce ball court 3900 sq. ft. custom playground Two stall restroom with drinking fountain. Picnic tables, benches and bike racks Low level path lighting 11 on-site parking spaces Pros:  More recreation opportunities.  Park access is accomplished without ramps.  Consistent with neighborhood design criteria.  Maintains existing wetland areas and minimizes impacts to exiting vegetation. 4/1/2014 Town of Vail Page 5 Cons:  Restroom is not convenient to courts or playground as shown.  Site is crowded without large open turf grass area.  Both courts require 10 foot chainlink fences. Option 4 – Pickleball Courts Layout similar to Option 2 – Traditional Neighborhood Park with 2 double pickleball courts in place of a single double tennis court. Facilities include: 2 Double pickleball courts 3900 sq. ft. custom playground 24’ octagonal picnic shelter Two stall restroom with drinking fountain Turf grass lawn area, 19,000 sq. ft. Picnic tables, benches and bike racks Low level path lighting 12 on-site parking spaces Pros:  Better distribution of park features.  More recreation opportunities.  Layout has an attractive appearance from the Frontage Road.  Restroom is convenient to all park facilities.  Park access is accomplished without ramps or stairs.  Consistent with neighborhood design criteria.  Maintains existing wetland areas and minimizes impacts to exiting vegetation. Cons:  Both courts require 10 foot chainlink fences.  Loss of current tennis courts. Option 5 – Skate Park Replaces court facilities with a 13,800 sq. ft. skate park which includes street elements and a large bowl. The skate park is based on a similar design installed in 2007 in Austin, TX. This park is referred to as the “Best Skate Park in Texas”. The option also includes a sizeable custom playground and open turf grass area. The parking number generated requires some of the parking to be created as parallel spaces along Manns Ranch Road. Facilities include: 13,800 sq. ft. skate park 3900 sq. ft. custom playground Two stall restroom with drinking fountain. Picnic tables, benches and bike racks Low level path lighting 4/1/2014 Town of Vail Page 6 10 on-site parking spaces and 5 on-street spaces (with room for 5 additional spaces) Pros:  Highest ranking of all evaluated skate park sites.  Provides permanent skate park facility, lacking in Vail, without displacement of other existing recreation facility.  Skate Park location has good visibility from the Frontage Road and is separated for neighboring residences by substantial vegetation and distance.  Restroom is convenient to all park facilities..  Park access is accomplished without ramps or stairs.  Maintains existing wetland areas and minimizes impacts to exiting vegetation. Cons:  Loss of current tennis courts.  No large open lawn area, largest is 7500 sq. ft.  Option is inconsistent with neighborhood design criteria with on-street parking. IV. SUMMARY The five options presented for Booth Creek Park are viable options for the park redevelopment project. There is some room to mix and match different park elements in the next round of preliminary design options. At this point the Town Council may want to direct staff to eliminate certain options form consideration and/or modify other options and revisit them at the next council meeting. There is sufficient budget in the 5 year RETT capital budget to construct any of the options with the exception of the skate park option. The Town Council may also want to determine how neighborhood and community input should be obtained as the project moves forward. V. ACTION REQUESTED The TC is requested to consider the 5 redevelopment options presented for Booth Creek Park and direct staff in regards to the following actions. 1. Are there Options for Booth Creek Park the Town Council desires to… a. Eliminate? b. Add? c. Modify? 2. Does the Town Council agree with the following next steps for the project? a. Schedule and conduct a neighborhood meeting to gather input and feedback on the selected options. This meeting will be scheduled prior to the close of the ski season. b. Report back to the Town Council on May 13, 2014 with the results of the neighborhood meeting and based on neighborhood/public input and Town Council discussion direct staff on the next steps in selecting a preferred Booth Creek Park option 4/1/2014 Bo o t h C r e e k P a r k R e d e v e l o p m e n t De p a r t m e n t o f P u b l i c W o r k s Ap r i l , 2 0 1 4 4/1/2014 Bo o t h C r e e k P a r k R e d e v e l o p m e n t De p a r t m e n t o f P u b l i c W o r k s Ap r i l , 2 0 1 4 Ac t i o n  Re q u e s t e d Th e  TC  is  re q u e s t e d  to  co n s i d e r  th e  5 re d e v e l o p m e n t  op t i o n s  pr e s e n t e d  fo r  BCP and direct  st a f f  in  re g a r d s  to  th e  fo l l o w i n g  ac t i o n s . 1.    El i m i n a t e ,  ad d  or  mo d i f y  pa r k  re d e v e l o p m e n t   op t i o n s . 2.      De s i r e d  pr o c e s s  fo r  co l l e c t i n g  ne i g h b o r h o o d  an d  co m m u n i t y  in p u t  on  th e  project. 4/1/2014 Bo o t h C r e e k P a r k 3 To w n  of  Va i l    |   De p a r t m e n t  of  Pu b l i c  Wo r k s    |   4/ 1 / 1 4 4/1/2014 Bo o t h C r e e k P a r k 4 To w n  of  Va i l    |   De p a r t m e n t  of  Pu b l i c  Wo r k s    | 4/ 1 / 1 4 Te n n i s  co u r t s  bu i l t  be f o r e  mi d  19 8 0 ’ s Cl o s e d  du e  to  un s a f e  an d  un u s a b l e   co n d i t i o n . CU R R E N T  SI T U A T I O N To t  Lo t / P l a y g r o u n d  do e s  no t  co m p l y  wi t h   cu r r e n t  Pl a y g r o u n d  Sa f e t y  St a n d a r d s  an d   Gu i d e l i n e s  or  cu r r e n t    20 1 0  Am e r i c a n s  wi t h   Di s a b i l i t i e s  Ac t    (A D A )  Gu i d e l i n e s  fo r  Ac c e s s i b l e   De s i g n . 4/1/2014 Bo o t h C r e e k P a r k 5 To w n  of  Va i l    |   De p a r t m e n t  of  Pu b l i c  Wo r k s    | 4/ 1 / 1 4 NE I G H B O R H O O D  PA R K  CH A R A C T E R I S T I C S Pa r k  Fa c i l i t y R e s t r o o m P i c n i c  Sh e l t e r P l a y g r o u n d T u r f  Gr a s s P a r k i n g  Sp a c e s Total Developed Acres Pa r k St e p h e n s Ye s 2 5 0  SF 4 , 2 0 0  SF 4 1 , 6 0 0  SF 1 5 2 . 1 3  Acres Re d  Sa n d s t o n e Ye s N o n e 5 , 1 2 4  SF 4 2 , 8 0 0  SF 1 3 1 . 6 1  Acres El l e f s o n Ye s 3 5 0  SF 5 , 1 0 0  SF 1 4 , 0 0 0  SF 5 1 . 0  Acre Bi g h o r n Ye s 4 0 0  SF 6 , 9 0 0  SF 6 5 , 3 0 0  SF 1 0 5 . 1 6  Acres Bu f f e h r  Cr e e k Ye s N o n e 2 , 9 0 0  SF 2 3 , 8 0 0  SF 5 1 . 3 5  Acres Bo o t h  Cr e e k No N o n e 2 , 7 0 0  SF N o n e 1 4 3  Acres 4/1/2014 Bo o t h C r e e k P a r k 6 To w n  of  Va i l    |   De p a r t m e n t  of  Pu b l i c  Wo r k s    | 4/ 1 / 1 4 PA R K  RE D E V E L O P M E N T  OP T I O N S 5 PR E L I M I N A R Y  PA R K  OP T I O N S : 1. U P G R A D E  EX I S T I N G  PA R K   2. T R A D I T I O N A L  NE I G H B O R H O O D  PA R K 3. S P O R T  CO U R T S 4. P I C K L E B A L L  CO U R T S 5. S K A T E  PA R K 4/1/2014 Bo o t h C r e e k P a r k 7 To w n  of  Va i l    |   De p a r t m e n t  of  Pu b l i c  Wo r k s    |   1/ 7 / 1 4 Fa c i l i t i e s  in c l u d e : • 1 Do u b l e  te n n i s  co u r t • 41 0 0  sq .  ft .  cu s t o m  pl a y g r o u n d • Un i s e x  re s t r o o m  wi t h  dr i n k i n g  fo u n t a i n . • Tu r f  gr a s s  la w n  ar e a ,  11 , 7 0 0  sq .  ft . • Pi c n i c  ta b l e s ,  be n c h e s  an d  bi k e  ra c k s • Lo w  le v e l  pa t h  li g h t i n g • 8 on ‐si t e  pa r k i n g  sp a c e s 4/1/2014 Bo o t h C r e e k P a r k 8 To w n  of  Va i l    |   De p a r t m e n t  of  Pu b l i c  Wo r k s    |   1/ 7 / 1 4 PR O S  AN D  CO N S Op t i o n  1 – U p g r a d e  St a t u s  Qu o Pr o s : Ac t i v e  pa r k  el e m e n t s  ar e  fu r t h e s t  fr o m  th e  ne i g h b o r i n g  re s i d e n c e s . Pl a y g r o u n d  re m a i n s  in  cu r r e n t  lo c a t i o n  (i s s u e  in  19 8 6 ) Co n s i s t e n t  wi t h  ne i g h b o r h o o d  de s i g n  cr i t e r i a . Ma i n t a i n s  ex i s t i n g  we t l a n d  ar e a s  an d  mi n i m i z e s  im p a c t s  to  ex i t i n g  ve g e t a t i o n . Co n s : La y o u t  is  ve r y  co n g e s t e d  on  th e  so u t h e r n  ed g e   of  th e  pa r k . AD A  ac c e s s  re q u i r e s  a ra m p  wi t h  8%  gr a d e  an d  ha n d r a i l s  be  bu i l t  be t w e e n  the  pl a y g r o u n d  an d  th e  bi k e  pa t h . St a i r s  re q u i r e d  fo r  di r e c t  ac c e s s  to  no r t h  en d  of  te n n i s  co u r t . Re s t r o o m  is  a lo n g  di s t a n c e  fr o m  th e  pl a y g r o u n d . 4/1/2014 Bo o t h C r e e k P a r k 9 To w n  of  Va i l    |   De p a r t m e n t  of  Pu b l i c  Wo r k s    | 4/ 1 / 1 4 Fa c i l i t i e s  in c l u d e : • 1 Do u b l e  te n n i s  co u r t • 49 0 0  sq .  ft .  cu s t o m  pl a y g r o u n d • 24 ’  oc t a g o n a l  pi c n i c  sh e l t e r • Tw o  st a l l  re s t r o o m  wi t h  dr i n k i n g  fo u n t a i n . • Tu r f  gr a s s  la w n  ar e a ,  20 , 0 0 0  sq .  ft . • Pi c n i c  ta b l e s ,  be n c h e s  an d  bi k e  ra c k s • Lo w  le v e l  pa t h  li g h t i n g • 10  on ‐si t e  pa r k i n g  sp a c e s 4/1/2014 Bo o t h C r e e k P a r k 10 To w n  of  Va i l    |   De p a r t m e n t  of  Pu b l i c  Wo r k s    | 4/ 1 / 1 4 PR O S  AN D  CO N S Op t i o n  2 –T r a d i t i o n a l  Ne i g h b o r h o o d  Pa r k Pr o s : Be t t e r  di s t r i b u t i o n  of  pa r k  fe a t u r e s . La y o u t  ha s  an  at t r a c t i v e  ap p e a r a n c e  fr o m  th e  Fr o n t a g e  Ro a d . Re s t r o o m  is  co n v e n i e n t  to  te n n i s  an d  pl a y g r o u n d . Pa r k  ac c e s s  is  ac c o m p l i s h e d  wi t h o u t  ra m p s . Co n s i s t e n t  wi t h  ne i g h b o r h o o d  de s i g n  cr i t e r i a . Ma i n t a i n s  ex i s t i n g  we t l a n d  ar e a s  an d  mi n i m i z e s  im p a c t s  to   ex i t i n g  ve g e t a t i o n . Co n s : St a i r s  re q u i r e d  to  ac c e s s  no r t h  si d e  of  te n n i s  co u r t . Te n n i s  is  cl o s e r  ne i g h b o r i n g  re s i d e n c e s  (b u t  th e  op e n  tu r f  ar e a   is  fu r t h e r  aw a y ) 4/1/2014 Bo o t h C r e e k P a r k 11 To w n  of  Va i l    |   De p a r t m e n t  of  Pu b l i c  Wo r k s    | 4/ 1 / 1 4 Fa c i l i t i e s  in c l u d e : • 1 Do u b l e  te n n i s  co u r t • 1 Do u b l e  pi c k l e b a l l c o u r t • 1 Bo c c e  ba l l  co u r t • 39 0 0  sq .  ft .  cu s t o m  pl a y g r o u n d • Tw o  st a l l  re s t r o o m  wi t h  dr i n k i n g  fo u n t a i n • Pi c n i c  ta b l e s ,  be n c h e s  an d  bi k e  ra c k s • Lo w  le v e l  pa t h  li g h t i n g • 11  on ‐si t e  pa r k i n g  sp a c e s 4/1/2014 Bo o t h C r e e k P a r k 12 To w n  of  Va i l    |   De p a r t m e n t  of  Pu b l i c  Wo r k s    | 4/ 1 / 1 4 PR O S  AN D  CO N S Op t i o n  3 –S p o r t  Co u r t s Pr o s : Mo r e  re c r e a t i o n  op p o r t u n i t i e s . Pa r k  ac c e s s  is  ac c o m p l i s h e d  wi t h o u t  ra m p s . Co n s i s t e n t  wi t h  ne i g h b o r h o o d  de s i g n  cr i t e r i a . Ma i n t a i n s  ex i s t i n g  we t l a n d  ar e a s  an d  mi n i m i z e s  im p a c t s  to   ex i t i n g  ve g e t a t i o n . Co n s : Re s t r o o m  is  no t  co n v e n i e n t  to  co u r t s  or  re s t r o o m  as  sh o w n . Si t e  is  cr o w d e d  wi t h o u t  la r g e  op e n  tu r f  gr a s s  ar e a . Bo t h  co u r t s  re q u i r e  10  fo o t  ch a i n l i n k f e n c e s . 4/1/2014 Bo o t h C r e e k P a r k 13 To w n  of  Va i l    |   De p a r t m e n t  of  Pu b l i c  Wo r k s    | 4/ 1 / 1 4 Fa c i l i t i e s  in c l u d e : • 2 Do u b l e  pi c k l e b a l l c o u r t s • 39 0 0  sq .  ft .  cu s t o m  pl a y g r o u n d • 24 ’  oc t a g o n a l  pi c n i c  sh e l t e r • Tw o  st a l l  re s t r o o m  wi t h  dr i n k i n g  fo u n t a i n • Tu r f  gr a s s  la w n  ar e a ,  19 , 0 0 0  sq .  ft . • Pi c n i c  ta b l e s ,  be n c h e s  an d  bi k e  ra c k s • Lo w  le v e l  pa t h  li g h t i n g • 12  on ‐si t e  pa r k i n g  sp a c e s 4/1/2014 Bo o t h C r e e k P a r k 14 To w n  of  Va i l    |   De p a r t m e n t  of  Pu b l i c  Wo r k s    | 4/ 1 / 1 4 PR O S  AN D  CO N S Op t i o n  4 – P i c k l e b a l l C o u r t s Pr o s : Be t t e r  di s t r i b u t i o n  of  pa r k  fe a t u r e s . Mo r e  re c r e a t i o n  op p o r t u n i t i e s . La y o u t  ha s  an  at t r a c t i v e  ap p e a r a n c e  fr o m  th e  Fr o n t a g e  Ro a d . Re s t r o o m  is  co n v e n i e n t  to  al l  pa r k  fa c i l i t i e s . Pa r k  ac c e s s  is  ac c o m p l i s h e d  wi t h o u t  ra m p s  or  st a i r s . Co n s i s t e n t  wi t h  ne i g h b o r h o o d  de s i g n  cr i t e r i a . Ma i n t a i n s  ex i s t i n g  we t l a n d  ar e a s  an d  mi n i m i z e s  im p a c t s  to  ex i t i n g  ve g e t a t i o n . Co n s : Bo t h  co u r t s  re q u i r e  10  fo o t  ch a i n l i n k f e n c e s . 4/1/2014 Bo o t h C r e e k P a r k 15 To w n  of  Va i l    |   De p a r t m e n t  of  Pu b l i c  Wo r k s    | 4/ 1 / 1 4 Fa c i l i t i e s  in c l u d e : • 13 , 8 0 0  sq .  ft .  sk a t e  pa r k • 39 0 0  sq .  ft .  cu s t o m  pl a y g r o u n d • Tw o  st a l l  re s t r o o m  wi t h  dr i n k i n g   fo u n t a i n . • Pi c n i c  ta b l e s ,  be n c h e s  an d  bi k e  ra c k s • Lo w  le v e l  pa t h  li g h t i n g • 10  on ‐si t e  pa r k i n g  sp a c e s  an d  5 on ‐ st r e e t  sp a c e s  (w i t h  ro o m  fo r  5  ad d i t i o n a l  sp a c e s ) 4/1/2014 Bo o t h C r e e k P a r k 16 To w n  of  Va i l    |   De p a r t m e n t  of  Pu b l i c  Wo r k s    | 4/ 1 / 1 4 PR O S  AN D  CO N S Op t i o n  5 –S k a t e  Pa r k Pr o s : Pr o v i d e s  pe r m a n e n t  sk a t e  pa r k  fa c i l i t y ,  la c k i n g  in  Va i l ,  wi t h o u t  di s p l a c e m e n t  of  ot h e r  ex i s t i n g    re c r e a t i o n  fa c i l i t y .    Sk a t e  Pa r k  lo c a t i o n  ha s  go o d  vi s i b i l i t y  fr o m  th e  Fr o n t a g e  Ro a d  an d  is  se p a r a t e d   fr o m  ne i g h b o r i n g  re s i d e n c e s  by  su b s t a n t i a l  ve g e t a t i o n  an d  di s t a n c e . Re s t r o o m  is  co n v e n i e n t  to  al l  pa r k  fa c i l i t i e s . Ad d i t i o n a l  sp a c e  al o n g  Ma n n s R a n c h  Ro a d  to  in c r e a s e  pa r k i n g  to  20  sp a c e s . Pa r k  ac c e s s  is  ac c o m p l i s h e d  wi t h o u t  ra m p s  or  st a i r s . Ma i n t a i n s  ex i s t i n g  we t l a n d  ar e a s  an d  mi n i m i z e s  im p a c t s  to  ex i t i n g  ve g e t a t i o n . Co n s : Si t e  la c k s  la r g e  op e n  tu r f  ar e a Op t i o n  is  in c o n s i s t e n t  wi t h  ne i g h b o r h o o d   de s i g n  cr i t e r i a  wi t h  on ‐st r e e t  parking. Sk a t e  Pa r k  lo c a t i o n  ha s  no t  be e n  ve t t e d  wi t h  th e  ne i g h b o r h o o d  re s i d e n t s . 4/1/2014 Bo o t h C r e e k P a r k 17 To w n  of  Va i l    |   De p a r t m e n t  of  Pu b l i c  Wo r k s    | 4/ 1 / 1 4 Su m m a r y • Th e  fi v e  vi a b l e  op t i o n s  fo r  th e  re d e v e l o p m e n t  pr o j e c t .    • Ok a y  to  mi x  an d  ma t c h  so m e  pa r k  el e m e n t s  in  th e  ne x t  ro u n d  of  pr e l i m i n a r y   de s i g n .    • TC  ma y  wa n t  to  di r e c t  st a f f  to  el i m i n a t e  ce r t a i n  op t i o n s  fr o m  co n s i d e r a t i o n   an d / o r  mo d i f y  ot h e r  op t i o n s  an d  re v i s i t  th e m  at  th e  ne x t  co u n c i l  me e t i n g .    • Su f f i c i e n t  bu d g e t  in  th e  5 ye a r  RE E T  ca p i t a l  bu d g e   to  co n s t r u c t  an y  of the  op t i o n s  wi t h  th e  ex c e p t i o n  of  th e  sk a t e  pa r k  op t i o n . • TC  ma y  al s o  wa n t  to  de t e r m i n e  ho w  ne i g h b o r h o o d  an d  co m m u n i t y  input  sh o u l d  be  ob t a i n e d  as  th e  pr o j e c t  mo v e s  fo r w a r d . 4/1/2014 Bo o t h C r e e k P a r k R e d e v e l o p m e n t De p a r t m e n t o f P u b l i c W o r k s Ap r i l , 2 0 1 4 Ac t i o n  Re q u e s t e d Th e  TC  is  re q u e s t e d  to  co n s i d e r  th e  5 re d e v e l o p m e n t  op t i o n s  pr e s e n t e d  fo r  BCP and direct  st a f f  in  re g a r d s  to  th e  fo l l o w i n g  ac t i o n s . 1.    El i m i n a t e ,  ad d  or  mo d i f y  pa r k  re d e v e l o p m e n t   op t i o n s . 2.      De s i r e d  pr o c e s s  fo r  co l l e c t i n g  ne i g h b o r h o o d  an d  co m m u n i t y  in p u t  on  th e  project. 4/1/2014 To: Vail Town Council From: Department of Public Works Date: January 7, 2013 Subject: Booth Creek Park Redevelopment Process I. PURPOSE The purpose of this memorandum and Council presentation is to present to the Vail Town Council for review, comment and approval the Problem Statement, Goals, Givens, Public Process and Schedule for the redevelopment of Booth Creek Park. II. BACKGROUND Booth Creek Park, located at 2900 Manns Ranch Road, is one of Vail’s 18 public park and open space properties. Originally deeded to the Town of Vail by Vail Associates in 1984 and developed in 1986 (tot lot) the park is 3.0 acres in size and is zoned Outdoor Recreation. The park is bounded on the east by another open space property along Booth Creek. This stream tract parcel is 3.8 acres in size and is zoned Natural Area Preservation. The existing recreation facilities in Booth Creek Park consist of a tennis courts, tot lot, picnic tables, and bicycle path. The tennis court is in very poor condition with numerous cracks in the surfacing and fence damage. A second tennis court was removed several years ago by the Vail Recreation District because its condition had rendered it un-useable and unsafe. The tot lot is structurally sound but lacks any significant play value and is not in compliance with the current playground safety standards and guidelines. Booth Creek Park is the only park which does not have a public restroom facility with a playground. The bicycle path is part of the North Recreation Trail system and is in good condition. The neighborhood boundaries for Booth Creek Park extend from the East Vail interchange to the Vail Golf Course. III. PROBLEM STATEMENT The amenities that currently exist in Booth Creek Park were constructed in the mid-1980’s. They are worn out, damaged and not in compliance with current standards and expectations for park facilities in Vail. The park is poorly organized and does not take advantage of the space that is available within the site. The park lacks adequate public facilities similar to Vail’s other parks. It is the Town’s responsibility to ensure the Town facilities are constructed, maintained and operated in a manner consistent with the expectations of our residents and guests. Goal To provide the Booth Creek neighborhood and the community with the same level of world-class recreation facility that exists in other neighborhood parks throughout town by: 4/1/2014 Town of Vail Page 2 • Replacing lost recreational opportunities due to deterioration of the existing facility. • Improving the quality, character and functionality of the facility consistent with other Vail neighborhood parks. • Bringing the facility into compliance with current standards and guidelines for playground safety and facility accessibility. GROUND RULES (GIVENS) a. The redevelopment project boundary will include the following areas: Booth Creek Park, Block 1, Lot 11, Vail Village 13th Filing Booth Creek streamtract, Tract B, Vail Village 13th Filing Colorado Department of Highways right-of -way for North Frontage Road East Public right-of -way of Manns Ranch Road and Booth Falls Drive. b. The Development Plan will respect and enhance natural and man-made character of the site. c. The project will comply with the current playground safety standards and guidelines. d. The project will meet all applicable Town codes. e. The Town of Vail will work collaboratively with the neighborhood and community park users and the Vail Recreation District in determining park elements, park design, phasing and construction within the established budget. f. Town Council has the final decision-making authority on the redevelopment project, adoption of implementing options, public improvements, and public financing mechanisms. The Town Council or its authorized boards (e.g., PEC and DRB) will make final decisions on subsequent site-specific development proposals consistent with the redevelopment plan. IV. Key issues a. Determining the desired approach to the design and development of the playground. b. Determining what amenities and features are to be included in the park redevelopment. c. Obtaining necessary Board approvals for the Development Plan including the number of parking spaces required for the park facility and the extent to which the Booth Creek Streamtract parcel is to be included in the park redevelopment d. Phasing and timing of the improvements to coincide with the project funding. V. PROCESS The Vail Town Council has acknowledged the poor condition of the recreation facilities in Booth Creek Park and has funded improvements to the park in the RETT Capital Park budget as follows: 2013 $ 250,000 Planning and design 2014 $ 385,250 Initial infrastructure construction 2014 $ 262,000 Tennis court construction 2017 $1,556,880 Park redevelopment 4/1/2014 Town of Vail Page 3 The process for redevelopment of Booth Creek Park will involve the following steps: 1. Budget establishment 2. Neighborhood Input 3. Preliminary Site Plan 4. Artist selection by AIPP if required 5. Solicit and hire consultant to produce presentation graphics and construction documents. 6. Phased Development Plan approval by the PEC 7. Approval of the Development Plan by the Town Council 8. Final Site Plan 9. Development Plan component approval by the Design Review Board 10. Construction Documents 11. Bidding and Construction Booth Creek Park is considered to be a “neighborhood” park in the Vail park system. This is similar to parks like Ellefson, Buffehr Creek, Stephens Park, Red Sandstone and Bighorn Parks. Neighborhood parks are characterized by smaller or few recreation amenities and limited on-site parking as compared to “community” parks like Ford and Donovan Parks. The first step in development or redevelopment of a neighborhood park is to determine what the neighborhood desires in the park. Neighborhood demographics play an important part in determining the types of facilities to be included in the park design. However, it is common for parents with children to travel to various parks throughout the community to visit different playgrounds and take advantage of alternate types of amenities. Tennis courts, if included in the redevelopment, would have the same effect of bringing in park users from outside the neighborhood. These factors will have an effect on the number of parking spaces required by the Planning and Environmental Commission. For reference, the following table lists some general information on other neighborhood parks in Vail. Park Facility Restroom Picnic Shelter Playground Turf Grass Parking Spaces Total Developed Acres Park Stephens Yes 250 SF 4,200 SF 41,600 SF 15 2.13 Acres Red Sandstone Yes None 5,124 SF 42,800 SF 13 1.61 Acres Ellefson Yes 350 SF 5,100 SF 14,000 SF 5 1.0 Acre Bighorn Yes 400 SF 6,900 SF 65,300 SF 10 5.16 Acres Buffehr Creek Yes None 2,900 SF 23,800 SF 5 1.35 Acres Booth Creek No None 2,700 SF None 14 3 Acres PLAYGROUND DESIGN APPROACH Assuming a children’s playground is desired in the park design, the approach to the playground warrants specific discussion. All of the Vail playgrounds that have been constructed or reconstructed since 2001 have included an artistic element. The involvement of the Art in Public Places Board in selecting artist and approving artistic concepts has resulted in several truly unique playground designs. Staff and the AIPP have approached artist involvement in Vail playgrounds in two ways. These are making the play structures themselves the art element and, incorporating artist designed elements into the playground and surrounding site. For example, the playgrounds in Bighorn, Red Sandstone and Lionshead Parks have play structures that are the art elements. The playgrounds in Donovan and Ford Parks have artistic elements in and around the playground. The budget for the playground improvements should 4/1/2014 Town of Vail Page 4 cover the cost of construction using either of the approaches. The second approach used decreases the time required for design and preparation of construction documents and may be preferred. VI. SCHEDULE The following outline presents a preliminary schedule for the Booth Creek Park redevelopment project. Town Council discussion 1/7/14 Neighborhood meeting 1/19/14 week of Prepare preliminary site plan 1/20 – 2/7/14 Neighborhood follow-up meeting 2/10/14 week of Prepare final draft site plan 2/17 – 3/12/14 TC presentation site plan/phasing 3/18/14 Design/engineering consultant start 3/19/14 Prepare PEC/DRB submittals 4/2 – 6/17/14 PEC 1 5/12 DRB 1 5/7 PEC 2 6/9 (80% CDs) DRB 2 6/17 Prepare Phase 1 Construction Documents 5/8 – 7/11/14 (Coordinate design/build of tennis court while in process) Phase1 Bidding and Construction 8 – 11/14 VII. SUMMARY Staff is prepared to begin the process for redevelopment of Booth Creek Park. Residents in the area of the park have voiced concerns about the condition of the existing facilities especially the tennis courts. Funds have been allocated in the RETT Capital Budget for planning and design as well as construction of improvements. Neighborhood and community meetings can be scheduled this winter with the goal of developing an overall plan for the park including how the improvements may be phased to correspond with the budget allocations. Once staff has prepared an overall plan, design and engineering consultants will be hired to assist with the presentation graphics for the entitlement process and construction documents. The public involvement would begin in January and proceed through entitlement as well as during construction. The entitlement process would occur from April through June. Construction would take place starting in August. VIII. ACTION REQUESTED Staff requests the Town Council to provide direction on the following items: 1. Review, comment and approval of the goals, givens, process and schedule. 2. Review, comment and approval of the planning and design process for the redevelopment of Booth Creek Park starting with neighborhood/community meetings. 3. Preference, if any, on the approach to the design of the playground and integration of art elements. 4/1/2014 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: April 1, 2014 ITEM/TOPIC: Discussion relative to the evaluation of 12 potential sites for a permanent Skate Park. PRESENTER(S): Todd Oppenheimer ACTION REQUESTED OF COUNCIL: Staff does not have a recommendation for a potential site for a skate park. All publically-owned potential sites have been analyzed and the findings are included within this presentation. Staff is seeking direction from the Town Council on how to proceed. The two questions are as follows: 1. Should the town continue to offer a skate park as a recreation amenity? 2. If so, is there a preferred site, or selection of sites, that warrant further study and public process? BACKGROUND: Plese see attached memorandum. STAFF RECOMMENDATION: No staff recommendation. ATTACHMENTS: Skate Park Site Analysis Memorandum Skate Park Site Analysis Matrix 4/1/2014 To: Vail Town Council From: Public Works Department Date: April 1, 2014 Subject: Permanent Skate Park – Site Selection Options Summary The Vail Town Council has engaged in discussion regarding site selection for a permanent skate park two times in the last ten years. The dates of these discussions were December 2004 and January 2007. At the time of the 2004 discussion there was no skate park facility in Vail. Old wooden structures that had been installed seasonally on the top deck of the Lionshead Structure had deteriorated and were discarded. The 2004 discussion resulted in no action being taken to move forward with a skate park facility of any kind. The 2007 discussion also did not result in the identification of a permanent skate park facility. It did however reinstate the temporary, seasonal skate park on the top deck on the Lionshead Structure. Work on the existing skate park structures was completed in 2008 at a cost of $160K. Annual cost to set up and take down the skate park is $35K. The list of possible sites has changed slightly since the 2008 discussion. Stephens Park West I snow a wetland mitigation site and has bee removed from consideration. The area between the north and south Lionshead Parking Structures, Lionshead Atrium, has been added to the list. The existing Lionshead skate park structures are within 2 years of needing replacement. The estimated cost to reconstruct them as they are today is $250K. The current winter storage site at Malloit Park in Minturn may not be available on a long term basis. The Vail Valley Charitable Fund has said 2014 is the last year for the annual rummage sale and they will begin the process of vacating the site after this years sale is complete. The property is owned by the Eagle County School District. An alternate winter storage site will be difficult to procure. If Vail is to continue to provide a skate park as a recreational amenity for its citizens and guests, action will need to be taken to select a site and begin planning, design and funding. Staff is requesting the Town Council provide direction in the following manner. 1. Should the town continue to offer a skate park as a recreation amenity? 2. If so, is there a preferred site, or selection of sites, that warrant further study and public process? This request is not for direction to construct a skate park but only to begin with preliminary study and process. Site Selection Criteria 4/1/2014 Town of Vail Page 2 Following is the site selection criteria presented in 2007. This criterion remains relevant today when considering a site as suitable for development of a skate park. Primary Criteria: 1. 10,000 SF minimum sizes available: Literature states that most communities which build skate board parks of 5000 to 7000 SF say they wish they had doubled the size. 2. Distance to a commercial center: A distance of less than 1300 feet (0.25 mile) for access to snacks and drinks, possible skate shop business opportunity is desirable. 3. On TOV bus route: Bus access will reduce parking demand and allow for younger users to access without being driven. In-town and outlying bus routes and the distance to the nearest bus stops are indicated. 4. Accessible to bikes and pedestrians to reduce parking demand and allow for younger users to access without being driven. 5. Distance to adjacent residential units of at least 100 feet or separated by a roadway, stream, or dense vegetation. Secondary Criteria: 1. Restrooms availability: Restrooms are mandatory and an existing facility will reduce cost and space requirements. The distance to the nearest restroom facility is indicated. 2. Parking availability: Parking is mandatory and an existing facility will reduce cost and space requirements. The distance to the nearest existing parking area is indicated. 3. Proximity to other recreation activities: Additional recreation opportunities promote family participation, increase visibility, and share support facilities. 4. A site in a high traffic area: Increased visibility increases use and reduces vandalism problems. 5. Requires Master Plan amendment: A required master plan amendment can add considerable time and potential public controversy to the planning process. On the Red Sandstone School site the lack of support from the school administration is considered similar to the need for a master plan amendment. Park and recreation facilities are permitted or conditional uses in the zone districts of each of the sites. Rezoning is not a requirement. The Park and/or Open Space designations do not impact proposed use of a site, only the ability of a future council from changing use or transferring the property. Site Comparisons The attached matrix provides a simple comparison of each of the sites based on the above criteria. Each site is given a score based on the number of positive responses for each of the 10 criteria. The following narrative readdresses the 2007 Site Selection Evaluation for each of the 12 sites included in the evaluation. The site comparison categories have been left as they where stated in 2007. In addition to the 12 sites an additional site at the Lionshead Parking Structure is proposed and evaluated. Category 1: Clean Site Donovan Park Middle Bench At one time this site was considered for an employee housing complex. It was made Designated Park property for future consideration as Designated Open Space as a means to prohibit such changes in use. There are no plans for development of the site. The site does not meet 3 of the 5 primary criteria and 4 of the 5 secondary criteria. 4/1/2014 Town of Vail Page 3 Chamonix Site Existing Land Use Plan on the 3.6 acre site includes 58 deed-restricted dwelling units at 16 to 17 units per acre. Development of a 10-12,000 square foot skate park with minimal buffer would require approximately 0.5 acre and reduce the number of dwelling units by 8 or 9 units. This site is in reasonable proximity to the West Vail Commercial area and on the West Vail bus route. Parking and restroom facilities would need to be incorporated into the overall development plan of the site. The site meets all 5 of the primary criteria but only 1 of the 5 secondary criteria. Loss of housing units on this site is the largest drawback to this site.. Category 2: Expanded Use Booth Creek Park Booth Creek Park is a neighborhood park currently slated for redevelopment. The Town Council will be presented with options for the redevelopment of the park which include a skate park facility. This option is offered to help the Council visualize how the site may function with the inclusion of a skate park. The site meets 9 of the 10 criteria with distance to a commercial area being the one negative factor. Bighorn Park/King Arthurs The property across the street from Bighorn Park is referred to as King’s Arthur’s Court for a housing that was proposed at one time. The site is below an avalanche hazard zone which should not affect a summertime activity. The site meets 3 of the 5 primary criteria and 4 of the 5 secondary criteria. Stephens Park West The site referenced is the open meadow east of Kinnikinnick Road and west of the playground. It is approximately 16,000 sq. ft. in size and now a wetland mitigation site and has been removed from consideration. Soccer Field The open space area east of the existing sand volleyball courts is approximately 49,000 square feet in size. The King of the Mountain Volleyball tournament has grown into a successful event and the promoter is always looking for additional courts. This area could be designed and developed as additional recreation facilities volleyball and skate park. Parking is approximately 500 feet from the site and the closest in-town bus stop is on-half mile to the west at Golden Peak. Conflicts and concerns associated with the golf course would have to be evaluated. The site meets 3 of the 5 primary criteria and 3 of the 5 secondary critera. Category 3: Change of Use Donovan Park Lower Bench The western end of the existing Donovan Park grass field in the referenced site. Without modification of the soccer field dimensions the available area would be approximately 5000 square feet which is below the minimum size desired. The site meets 3 of the 5 primary criteria and 4 of the 5 secondary criteria. Ford Park NW Tennis Court The existing clay courts 3 and 4 are the referenced site. These are the courts most impacted by recent changes to Ford Park. The size of the area is 12,500 sf. A skate park was not included in the 2013 Ford Park Master Plan. The change of use may require modifications to the current master plan document which is likely to be controversial. The site meets 4 of the 5 primary criteria and 4 of the 5 secondary criteria. 4/1/2014 Town of Vail Page 4 Red Sandstone Park A skate park at this site would displace the existing sand volleyball court. The size of the area is approximately 8700 square feet which is below the minimum sized desired. Additional parking would be required at a cost in excess of $50K. The site meets 3 of the 5 primary criteria and all 5 of the secondary criteria. Red Sandstone School The area at the south end of the pedestrian overpass is the site. The size is approximately 12,000 square feet and would accommodate a 10,000 square foot skate park. It is close to the Lionshead Commercial area and on the bus route but would require construction of a restroom facility. This site is not supported by the school administration due to proximity with the school. Parking or property to construct additional parking is unavailable. The nearest site is Red Sandstone Park where 7 or 8 additional spaces could be constructed at a cost in excess of $50K. The park is approximately 1000 feet away. Park users are likely to park illegally before walking that distance. The site meets 4 of the 5 primary criteria but only 1 of the 5 secondary criteria. Chalet Road Tennis Courts This 26,000 square foot parcel includes and existing 12,500 square foot tennis court which would be displaced by the construction of a skate park. Chalet Road would need to be converted into parking spaces if parking at the Golden Peak base area is unavailable. There is currently no public restroom on-site. The nearest public restrooms are within the Golden Peak base area or Ford Park. The site meets 3 of the 5 primary criteria and all 5 of the secondary criteria. Buffehr Creek Park A skate park at this site would displace a portion of the open turf area. The approximate size of the area that could be created is 6900 sq. ft. which is less than the minimum area desired. The site meets 3 of the 5 primary criteria and all 5 of the secondary criteria. The proximity to residential units may be the largest drawback to this site. Category 4: Temporary Site Lionshead Parking Structure Ramps for this 14,100 square foot site were constructed in 2008. Each year TOV and VRD crews with the assistance of a paid contractor assemble and disassemble the skate park features. The ramps and nearing the end of their expected life requiring reinvestment of funds to sustain the skate park ($250K). During the winter months they are stored in Minturn on School District property currently used by the Vail Valley Charitable Fund, VVCF, for their annual rummage sale. The existing storage area is approximately 7500 square feet in size. The VVCF has stated that 2014 will be the last year for the annual rummage sale. Following the sale they will begin the process of vacating the site and turning it over to the School District. Long term use of the site for storage of the ramps is not secure at this time. The site meets 9 of the 10 criteria but the loss of winter storage space is a major issue. New Skate Park Concept Lionshead Parking Structure Atrium A local skater has proposed a concept for a small skate park feature that would activate and energize the atrium space in the Lionshead Structure. This is the unused space between the north and south structures. There is a 5 foot grade change from north to south across the 25’ width and the site receives little or no direct sunlight. The Lionshead Entry project, scheduled to begin spring 2014, adds a new ramp across the atrium area near the west end. The remaining 4/1/2014 Town of Vail Page 5 area is approximately 4000 square feet in size. Combined with appropriate lighting and possibly art work and a weather canopy the concept could result in a nice amenity for the area and would not preclude an additional larger skate park elsewhere in town. The vertical surface of one of the adjacent stair towers could be made into a climbing wall to provide additional recreation opportunities. This type of feature would require an operational agreement with the Vail Recreation District. There are no adjacent neighbors that would be impacted and restroom facilities and parking are readily available as well as commercial facilities are close by. A link to a video fly-through of the proposal is available. This site meets 4 of the 5 primary and secondary criteria. Conclusion A perfect site for the development of skate park in Vail does not exist. Of the 12 sites evaluated the highest ranking are as follows: Booth Creek Park Lionshead Parking Structure (existing temporary) The next group all have the next highest ranking of 8 are as follows: Chamonix Red Sandstone Park Ford Park Tennis Chalet Road Tennis Buffehr Creek Park Lionshead Atrium The discussion presented indicates the existing Lionshead Structure site may no longer be viable because of the lack of winter storage. Master plan revisions at Ford Park are highly controversial making displacement of existing tennis courts unlikely to occur. Chamonix is an undeveloped site but a skate park will displace some of the proposed housing and require modification of the master plan and business plan. Of the 4 existing park sites remaining, Booth Creek Park is the only site currently slated for redevelopment although the Chalet Road Tennis courts are nearing replacement age and condition. These 2 sites my warrant further consideration. The Lionshead Atrium site is smaller than the desired 10,000 sq. ft. size but does not displace another use and is not in anyone’s backyard. This site may also warrant further consideration. Staff Recommendation Staff does not have a recommendation for a potential site for a skate park. All publically-owned potential sites have been analyzed and the findings are included within this memorandum. Staff is seeking direction from the Town Council on how to proceed. The two questions are as follows: 1. Should the town continue to offer a skate park as a recreation amenity? 2. If so, is there a preferred site, or selection of sites, that warrant further study and public process? 4/1/2014 PO S S I B L E S I T E S CURRENT ZONING/DESIGNATION SIZE OF AREA MIN 10K SF COMMERCIAL WITHIN 1/4 MILE PUBLIC TRANSPORTATION WITHIN 1/4 MILE REC PATH/BIKE ROUTEWITHIN 1/8 MILE **DISTANCE TO EXISTING RESIDENTIAL PUBLIC RESTROOM WITHIN 1/8 MILE EXISTING PARKING WITHIN 1/8 MILE COMBINED WITH OTHER RECREATION HIGH TRAFFIC AREA REQ'S MASTER PLAN AMENDMENT SC O R E CA T E G O R Y 1 : C L E A N S I T E DO N O V A N P K M I D D L E , 7 4 , 0 0 0 S F * * * A O / P Y E S N O N O N O 2 0 0 f t N O N O N O N O N O 3 CH A M O N I X S I T E , 1 3 5 , 0 0 0 s f * * * H O U S Y E S Y E S Y E S Y E S 3 0 0 f t Y E S Y E S N O Y E S Y E S 8 CA T E G O R Y 2 : E X P A N D E D U S E BO O T H C R E E K P A R K , 2 6 , 0 0 0 s f O R / D Y E S N O Y E S Y E S 2 5 0 f t Y E S Y E S Y E S Y E S N O 9 BI G H O R N P K / K I N G A R T H U R , 4 6 , 0 0 0 s f O R / D Y E S N O Y E S N O 1 6 0 f t Y E S Y E S Y E S N O N O 7 ST E P H E N S P K W E S T , 1 7 , 0 0 0 s f O R / D SO C C E R F I E L D , 3 0 , 0 0 0 s f G U Y E S N O N O Y E S 3 0 0 f t Y E S Y E S Y E S N O Y E S 6 CA T E G O R Y 3 : C H A N G E O F U S E DO N O V A N P K L O W E R , 8 5 0 0 s f G U N O N O Y E S Y E S 3 0 0 f t Y E S Y E S Y E S Y E S Y E S 7 FO R D P K , 3 1 , 0 0 0 s f ( N W t e n n i s ) * * * G U Y E S N O Y E S Y E S 1 2 0 0 f t Y E S Y E S Y E S Y E S Y E S 8 RE D S A N D S T O N E P K , 8 , 7 0 0 s f O R N O N O Y E S Y E S 1 2 0 f t Y E S Y E S Y E S Y E S N O 8 RE D S A N D S T O N E S C H O O L , 1 2 , 0 0 0 s f O R N O Y E S Y E S Y E S 2 0 0 f t N O N O N O Y E S N O 5 CH A L E T R D T E N N I S , 2 4 , 0 0 0 s f O R Y E S Y E S Y E S Y E S 1 5 0 f t N O Y E S N O Y E S N O 8 BU F F E H R C R E E K P K , 6 9 0 0 s f O R / D N O Y E S Y E S Y E S 9 0 f t Y E S Y E S Y E S Y E S N O 8 CA T E G O R Y 4 : T E M P O R A R Y S I T E LI O N S H E A D P A R K I N G S T R . , 1 0 , 0 0 0 s f G U Y E S Y E S Y E S N O 3 0 0 f t Y E S Y E S N O Y E S N O 9 LI O N S H E A D A T R I U M , 4 0 0 0 s f G U N O Y E S Y E S N O 3 0 0 f t Y E S Y E S N O Y E S N O 8 ZO N I N G / D E S I G N A T I O N : A O = A G / O P E N S P A C E . A C T I V E R E C R E A T I O N - P E R M I T T E D S U E O R = O U T D O O R R E C . A C T I V E R E C R E A T I O N - C O N D I T I O N A L U S E G U = G E N E R A L U S E . A C T I V E R E C R E A T I O N - C O N D I T I O N A L U S E H O U S = H O U S I N G . A C T I V E R E C R E A T I O N - C O N D I T I O N A L U S E P = D E S I G N A T E D P A R K D = D E S I G N A T E D O P E N S P A C E * P A R K I N G I S C O N T R O L L E D , M A N A G E D , O R L I M I T E D I N S O M E M A N N E R . ** D I S T A N C E S A P P R O X I M A T E F R O M C E N T E R O F S I T E ** * F O R D P K , C H A M O N I X A N D M I D D O N O V A N A R E A D E P E N D S O N M A S T E R P L A N O F S I T E "O L " = O U T L Y I N G B U S R O U T E . " I T " = I N - T O W N B U S R O U T E . DI S T A N C E T O R E S I D E N T I A L : L E S S T H A N 1 0 0 F E E T I S N E G A T I V E , 1 0 0 F E E T O R G R E A T E R I S P O S I T I V E RE M O V E D F R O M C O N S I D E R A T I O N 4/1/2014 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: April 1, 2014 ITEM/TOPIC: Update on Vail Town Council Action Plan 2014-16 PRESENTER(S): Stan Zemler ATTACHMENTS: Council Action Plan Worksheet Council Action Plan Overview 4/1/2014 Council Action Plan Draft 1-Apr 15-Apr 6-May 20-May 3-Jun 17-Jun 1-Jul 15-Jul 5-Aug 19-Aug 2-Sep 16-Sep 7-Oct 21-Oct 4-Nov 18-Nov 2-Dec 16-Dec Community survey results presented Park City peer resort report out and follow up Report on resort competitiveness Council offsite retreat on competitiveness plan Adopt strategic competitiveness plan Aspen peer resort report out and follow up Economic diversity discussion with stakeholders VVMC master plan /orthopedics Eagle County Airport site visit; discussion with County Commissioners on air service expansion. Discussion of next steps Quarterly status report on capital projects and programs Quarterly status report on capital projects and programs Quarterly status report on capital projects and programs Community survey results presented Retreat to define balanced community Work session on Chamonix- direction and next steps Housing council retreat VLHA Work Session with Eagle County School District Quarterly status report on capital projects and programs Quarterly status report on capital projects and programs Quarterly status report on capital projects and programs Community survey results presented Work session discussion of SWOT results Budget Retreat Sales Tax Split RETT Events Affordable Care Act Other Finalize budget parameters Major revenue projections work session Council discussion of 5- year capital and RETT plans Council review of Town Manager's budget - first draft First reading of 2015 budget ordinance Second reading of 2015 budget ordinance Work session discussion of parking and transportation Work session on technology Quarterly status report on capital projects and programs Quarterly status report on capital projects and programs Quarterly status report on capital projects and programs Facilitate world-class recreation amenities. Implement technology to ensure competitiveness. Focus on environmental programs appropriate to our size. Improve the quality/convenience of parking and transportation. Design a future leadership program. Continue to provide excellent municipal services. Focus Area III - Continually Elevate the Quality of the Experience Goal: Deliver on the promise, “VAIL Like nothing on earth,” in everything we do. Key Initiatives & Tactics Initiate long range planning projects. Define a practical housing policy. Improve the regulatory environment for home improvement. Develop a plan with the Eagle County School District for Red Sandstone Elementary School. Focus Area II - Grow a Balanced Community Goal: Expand upon our community infrastructure as the foundation of our community’s success with particular emphasis on an abundance of recreational, cultural and educational opportunities while building capacity for future leaders. Define a balanced community composition. Provide leadership to expand EGE air service. Develop and promote a TOV Endowment Fund to be launched in January 2015. Key Initiatives & Tactics Focus Area I - Enhance Economic Vitality Key Initiatives & Tactics Continue an ongoing focus on maintaining economic diversity that allows our economy to flourish while protecting it from fluctuating market conditions. Develop a long-term plan to enhance our competitiveness as a resort community with Town Council adoption by October 2014. Goal: Grow a vibrant and diverse economy that keeps us at the forefront of our resort competitors for the long-term with continued opportunities for private and public investment and philanthropy. Ongoing Ongoing Ongoing Ongoing Ongoing Ongoing Ongoing Ongoing Ongoing Ongoing Ongoing Ongoing Ongoing Ongoing Ongoing Ongoing 4/1/2014 Vail Town Council - Areas of Focus | Ongoing Activities Focus Area 1 – Enhance Economic Vitality TOV Endowment Fund • Establish organizing committee to create Town of Vail endowment fund with development of purpose statement, governance structure and investment policy • Research investment managers and banking institutions Focus Area II – Grow a Balanced Community Housing Policy • Continue operation and management of western half of Timber Ridge while facilitating construction of Lion’s Ridge Village Apartments on east side Long Range Planning • West Vail Master Plan • Vail Land Use Plan • Zoning regulations update Leadership • Work with Vail Leadership Institute to develop a leadership program of national renown • Reengage in Town of Vail organizational development to promote and support TOV’s ongoing success • Create a Town of Vail transition plan to develop future leaders to continue the unique traditions, values and culture of the TOV Focus Area III – Continually Elevate the Quality of the Experience Municipal Services • Define expectations for service levels, re: “Vail Standards” • Implement service commitments for 2015 FIS Alpine World Ski Championships • Develop a standard operating procedure for construction management of multi-million dollar projects • Maintain and improve a high level of readiness and response to natural and man-made threats to ensure a safe and secure community with continued focus on emergency preparedness, including wildland fire mitigation, education, prevention and effective evacuation strategies • Determine future of new town hall 4/1/2014 Parking & Transportation • Conduct focus groups/citizen and non user survey assessments to probe quality and convenience issues • Replace existing parking equipment in 2014 • Construct new Lionshead parking structure entry and skier drop off improvements in 2014 • Complete Frontage Road bike lane/shoulder widening and turn lane projects in spring 2014 in advance of CDOT overlay in summer 2014 • Implement phase III wayfinding (pedestrian blades, directories/maps and bus stop signs) in 2014 • Review parking policies regarding supply and demand, as well as operational policies and rates prior to 2014-15 season • Determine future use of $4.3 million parking pledge from Vail Resorts • Review loading and delivery strategy • Complete planning phase by 2015 and construct Vail I-70 underpass in 2016-17 • Explore additional park ‘n ride opportunities with Eagle County • Contribute to ECO Transit long-range planning strategies Environmental Programs • Implement community-wide recycling program • Complete actions identified in Gore Creek Water Quality Improvement Plan • Continue ongoing stream tract enhancements • Implement phase II energy reduction program for town facilities • Determine public policy on future use of plastic bags Technology • Complete cellular/Wi-Fi installation by fall 2014 • Update town-wide camera infrastructure platform, including new bus cameras and Vail/Lionshead Village security cameras by summer 2014 • Partner with Vail Resorts to share technology infrastructure and future strategies to enhance guest experience • Prioritize TOV technology needs, including redesign of website, phone system upgrade, online payments, etc. Recreation Amenities • Complete 18th hole relocation at Vail Golf Club and companion driving range net project • Remodel Nordic Center/Golf Course Clubhouse • Complete upper bench improvements at Ford Park and Amphitheater improvements (on time and on budget) • Use Ford Park Master Plan and development review process for Betty Ford Alpine Gardens Education Center to ensure facility complies with world-class standards • Complete improvements to lower bench playground and restrooms at Ford Park • Design and renovate Booth Creek Park • Locate, design and create a timetable to build a permanent skatepark 4/1/2014 I-70 Mitigation • Pursue noise wall demonstration project • Continue sand berm project in East Vail • Work with CDOT on maintenance and water quality issues 4/1/2014 ENH A N C E ECoNom i C vit Alit y g r o w a b a l a n c e d c o m m u n i t y eL e Vate the qua Lity of the experience the premier international mountain resort community council action plan 2014-2016 t he town of Vail continues to focus on being the premier international mountain resort community. That focus is most evident in three specific areas: enhancing economic vitality, growing a balanced community and continually elevating the quality of the e Xperience. In this report, learn more about what is happening in each of these areas to secure Vail’s premier position. PHO T O S : J A C K A F F L E C K 4/1/2014 Grow a vibrant and diverse economy that keeps us at the forefront of our resort competitors for the long-term with continued opportunities for private and public investment and philanthropy. – Long-term strategic plan to enhance competitiveness of TOV – Economic diversity strategy – Air service expansion leadership – TOV endowment fund expand upon our community infrastructure as the foundation of our town’s success with particular emphasis on an abundance of recreational, cultural and educational opportunities while building capacity for future leaders. – Balanced community composition – Practical housing policy – Red Sandstone Elementary School strategy – Residential remodel process improvements – Future leadership program Deliver on the promise, “Vail like nothing on earth,” in everything we do. – Excellent municipal services – Convenient and efficient parking and transportation – Appropriately-sized environmental programs – Effective marketing initiatives – Cutting-edge technology competitiveness – World-class recreational amenities – I-70 impact mitigation enhance economic Vitality Grow a balanceD community continually eleVate the Quality of the eX perience the premier international mountain resort community council action plan 2014-2016 2 2014 areas of focus - Vail town council our Vision : To be the Premier International Mountain Resort Community! our mission: Grow a vibrant, diverse economy and community, providing our citizens and guests with exceptional services and an abundance of recreational, cultural and educational opportunities. 4/1/2014 Grow a vibrant and diverse economy that keeps us at the forefront of our resort competitors for the long-term with continued opportunities for private and public investment and philanthropy. – Long-term strategic plan to enhance competitiveness of TOV – Economic diversity strategy – Air service expansion leadership – TOV endowment fund 3 council action plan KEy InITIATIVES & TACTICS  Develop a long-term plan to enhance our competitiveness as a resort community with Town Council adoption by October 2014. — Conduct a review of existing research, develop competitive assessment (peer resort visits, analysis of infrastructure/facilities, tax strategy, service delivery, etc.) and recommend actions. — Components of the plan should include: 1) redirecting VLMD dollars, special events funding and expanding St. Moritz Sister City activities to grow the destination and international overnight guest market; 2) identifying strategies to increase the effectiveness of other marketing initiatives, including a review of the VLMD charter and further leveraging alignment between CSE and VLMDAC; 3) recommendations from Village Character Study; and 4) establishing 2015 and 2016 budgets to align with long-term plan.  Continue an ongoing focus on maintaining economic diversity that allows our economy to flourish while protecting it from fluctuating market conditions. — Assess current economic drivers and determine key leverage points for increased diversity. — Focus includes: 1) an emphasis on the destination orthopedics market that will bring more medical meetings to Vail and other related activities; 2) facilitating completion and implementation of the Vail Valley Medical Center Master Facilities Plan; 3) continuing to market health and wellness assets; 4) strengthening ties with small businesses by engaging VEAC, VCBA and VVP to help identify additional town-related roles and/or actions for consideration; and 5) improving the regulatory environment for doing business in Vail by continuing to improve development review process, special event permit process and storefront improvement incentive program for 2015 World Championships.  Provide leadership to expand EGE air service. — Develop a strategy to provide support to expand EGE air service including continued dialogue for international terminal and funding for flight guarantees for markets of interest to Vail.  Develop and promote a TOV Endowment Fund to be launched in January 2015. — Establish organizing committee to create Town of Vail endowment fund with development of purpose statement, governance structure and investment policy. — Research investment managers and banking institutions. — Determine appropriateness of “Friends of Public Art,” “Friends of Gore Creek” and “Friends of Trails.” enhance economic Vitalityfocus area i - enhance economic Vitality Goal : Grow a vibrant and diverse economy that keeps us at the forefront of our resort competitors for the long-term with continued opportunities for private and public investment and philanthropy. 4/1/2014 expand upon our community infrastructure as the foundation of our town’s success with particular emphasis on an abundance of recreational, cultural and educational opportunities while building capacity for future leaders. – Balanced community composition – Practical housing policy – Red Sandstone Elementary School strategy – Residential remodel process improvements – Future leadership program council action plan KEy InITIATIVES & TACTICS  Define a balanced community composition. — Assess current community composition and determine key leverage points for desired shifts in composition while extending our geographic perspective to include the upper Eagle Valley (Vail to Edwards). — Conduct a gap analysis to determine if there are additional amenities to be considered that would influence families to live in Vail. — Build upon existing strategies that encourage Eagle County residents to utilize Vail (recreation programs, parking programs, special events, etc.)  Define a practical housing policy. — Review, update and adopt amendments to the 2008 Town of Vail Housing Strategic Plan. — Determine potential viability for affordable housing to be built on the Chamonix property in West Vail and build first phase pending favorable market conditions. — Continue operation and management of western half of Timber Ridge while facilitating construction of Lion’s Ridge Village Apartments on east side.  Develop a plan with the Eagle County School District for Red Sandstone Elementary School — Review long-term facility maintenance and capital improvements schedule with representatives from Eagle County School District. — Work with Eagle County School District representatives on long-term plan to retain school as viable community asset.  Improve the regulatory environment for home improvement. — Introduce series of customer service initiatives to further improve the town’s development review process to include: 1) permit software; 2) inspection service hardware; 3) document imaging for citizen access; 4) GIS database expansion; and 5) citizen access portal.  Initiate long range planning projects. — West Vail Master Plan. — Vail Land Use Plan. — Zoning regulations update.  Design a future leadership program. — Work with Vail Leadership Institute to develop a leadership program of national renown. — Reengage in Town of Vail organizational development to promote and support TOV’s ongoing success. — Create a Town of Vail transition plan to develop future leaders to continue the unique traditions, values and culture of the TOV. Grow a balanceD communityfocus area ii - Grow a balanceD community Goal : Expand upon our community infrastructure as the foundation of our community’s success with particular emphasis on an abundance of recreational, cultural and educational opportunities while building capacity for future leaders. 4 4/1/2014 Deliver on the promise, “Vail like nothing on earth,” in everything we do. – Excellent municipal services – Convenient and efficient parking and transportation – Appropriately-sized environmental programs – Effective marketing initiatives – Cutting-edge technology competitiveness – World-class recreational amenities – I-70 impact mitigation council action plan KEy InITIATIVES & TACTICS  Continue to provide excellent municipal services. — Conduct SWOT analysis to determine future service delivery strategies with early focus on 2015 budget planning. — Define expectations for service levels, re: “Vail Standards.” — Benchmark municipal service level ratings from 2014 Community Survey. — Implement service commitments for 2015 FIS Alpine World Ski Championships, Feb. 2-15. — Develop a standard operating procedure for construction management of multi-million dollar projects. — Maintain and improve a high level of readiness and response to natural and man-made threats to ensure a safe and secure community with continued focus on emergency preparedness, including wildland fire mitigation, education, prevention and effective evacuation strategies. — Determine future of new town hall.  Improve the quality/convenience of parking and transportation. — Conduct focus groups/citizen and non user survey assessments to probe quality and convenience issues. — Replace existing parking equipment in 2014. — Construct new Lionshead parking structure entry and skier drop off improvements in 2014. — Complete Frontage Road bike lane/shoulder widening and turn lane projects in spring 2014 in advance of CDOT overlay in summer 2014. — Implement phase III wayfinding (pedestrian blades, directories/maps and bus stop signs) in 2014. — Review parking policies regarding supply and demand, as well as operational policies and rates prior to 2014-15 season. — Determine future use of $4.3 million parking pledge from Vail Resorts. — Review loading and delivery strategy. — Complete planning phase by 2015 and construct Vail I-70 underpass in 2016-17. — Explore additional park ‘n ride opportunities with Eagle County. — Contribute to ECO Transit long-range planning strategies. (continued on next page) continually eleVate the Quality of the eX periencefocus area iii - continually ele Vate the Quality of the e Xperience Goal : Deliver on the promise, “VAIL Like nothing on earth,” in everything we do. 5 4/1/2014 Deliver on the promise, “Vail like nothing on earth,” in everything we do. – Excellent municipal services – Convenient and efficient parking and transportation – Appropriately-sized environmental programs – Effective marketing initiatives – Cutting-edge technology competitiveness – World-class recreational amenities – I-70 impact mitigation council action plan (continued from previsous page)  Focus on environmental programs appropriate to our size. — Implement community-wide recycling program. — Complete actions identified in Gore Creek Water Quality Improvement Plan. — Continue ongoing stream tract enhancements. — Implement phase II energy reduction program for town facilities. — Determine public policy on future use of plastic bags.  Implement cutting-edge technology to ensure competitiveness. — Complete cellular/Wi-Fi installation by fall 2014. — Update town-wide camera infrastructure platform, including new bus cameras and Vail/Lionshead Village security cameras by summer 2014. — Partner with Vail Resorts to share technology infrastructure and future strategies to enhance guest experience. — Prioritize TOV technology needs, including redesign of website, phone system upgrade, online payments, etc.  Facilitate world-class recreation amenities. — Complete 18th hole relocation at Vail Golf Club and companion driving range net project. — Remodel nordic Center/Golf Course Clubhouse. — Complete upper bench improvements at Ford Park and Amphitheater improvements (on time and on budget). — Use Ford Park Master Plan and development review process for Betty Ford Alpine Gardens Education Center to ensure facility complies with world-class standards. — Complete improvements to lower bench playground and restrooms at Ford Park. — Design and renovate Booth Creek Park. — Locate, design and create a timetable to build a permanent skatepark.  Review mitigation strategies to reduce impact of I-70. — Pursue noise wall demonstration project. — Continue sand berm project in East Vail. — Work with CDOT on maintenance and water quality issues. continually eleVate the Quality of the eX periencefocus area iii - continually ele Vate the Quality of the e Xperience Goal : Deliver on the promise, “VAIL Like nothing on earth,” in everything we do. 6 4/1/2014 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: April 1, 2014 ITEM/TOPIC: Information Update: 1) FebruarySales Tax; 2) March Revenue Highlights; 3) January Business Review ATTACHMENTS: February Sales Tax Revenue Highlights January Business Review 4/1/2014 MEMORANDUM March 25, 2014 To: Vail Town Council Stan Zemler Pam Brandmeyer Judy Camp From: Sally Lorton Re: February Sales Tax I estimate Vail will collect another $130,000 in February sales tax to bring collections to $3,451,744. If so, February will be up 5.6% or $183,202 from budget and up 5.6% or $184,393 from February 2013. Year to date increases 7.7% ($494,168) from 2013 and 6.4% ($415,884) from budget. 4/1/2014 % Change % Change 2014 Budget from from Month 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 Budget Collections Variance 2013 Budget January 1,997,091 2,225,841 2,275,967 2,597,985 2,783,306 2,976,655 2,619,673 2,564,383 2,795,688 2,855,524 3,145,620 3,222,713 3,375,395 152,682 7.30%4.74% February 2,111,163 2,362,825 2,429,377 2,527,130 2,718,643 3,071,615 2,588,889 2,577,360 2,803,136 2,994,580 3,267,351 3,268,542 3,321,744 53,202 1.66%1.63% Total 4,108,254 4,588,666 4,705,344 5,125,115 5,501,949 6,048,270 5,208,562 5,141,743 5,598,824 5,850,104 6,412,971 6,491,255 6,697,139 205,884 4.43%3.17% March 2,372,942 2,344,178 2,785,101 2,852,954 2,986,446 3,327,304 2,504,567 2,685,004 3,143,418 3,185,859 3,650,157 3,507,081 April 871,468 992,157 915,554 1,280,324 1,330,740 1,098,918 1,235,941 1,156,934 1,191,690 1,183,087 1,069,186 1,349,514 May 428,919 411,595 458,770 449,283 545,874 622,103 516,150 421,925 473,292 487,739 563,602 592,713 June 742,755 732,113 834,913 805,362 953,017 918,061 717,233 873,765 895,951 963,143 1,023,801 1,035,823 July 1,075,532 1,128,514 1,166,183 1,255,243 1,265,781 1,397,842 1,121,860 1,228,767 1,481,329 1,573,499 1,654,161 1,587,328 August 1,029,446 994,445 993,985 1,055,614 1,162,746 1,349,795 1,068,391 1,147,352 1,310,471 1,380,710 1,507,048 1,457,262 September 679,208 757,033 795,807 832,549 908,318 834,569 753,754 761,425 889,945 978,037 994,135 999,126 October 508,092 532,537 566,173 614,396 688,519 662,767 581,033 594,362 623,420 644,577 755,133 742,761 November 591,269 623,646 713,117 799,582 747,877 719,109 651,873 701,075 788,430 825,873 947,627 878,595 December 2,171,098 2,362,095 2,549,032 2,771,258 2,821,871 2,652,628 2,553,974 2,963,763 3,184,645 2,973,826 3,422,178 3,358,544 Total 14,578,983 15,466,979 16,483,979 17,841,680 18,913,138 19,631,366 16,913,338 17,676,115 19,581,415 20,046,454 21,999,999 22,000,000 Town of Vail Sales Tax Worksheet 3/25/2014 4/1/2014 - 1 - TOWN OF VAIL REVENUE HIGHLIGHTS April 1, 2014 Sales Tax Upon receipt of all sales tax returns, February collections are estimated to be $3,451,744 up 5.6% from last year and up 5.6% compared to budget. Inflation as measured by the consumer price index was up 1.1% for February. The annual budget totals $22.0 million. Real Estate Transfer Tax (RETT) RETT collections through March 26 total $954,998 down 3.3% from this time last year. Of current collections, 23.5% is from major redevelopment projects including Four Seasons, Ritz Carlton Residences, Solaris, and Lions Square Lodge North. Collections not related to major redevelopment projects currently total $730,545 down14.3% from prior year. The annual RETT budget totals $3.9 million. Parking Revenue Season to date: Pass sales from November through March 25 total $728,997, up 9.5% from prior winter season. Daily sales from the parking structures from November through March 15 total approximately $2.3 million, flat with prior winter season (prior season includes a full month of March). 4/1/2014 Vail Business Review January 2014 March 26, 2014 The January Vail Business Review breaks down the four percent sales tax collected for January. Overall January sales tax increased 7.3% with Retail increasing 7.2%, Lodging increased 7.1%, Food and Beverage increased 10.2% and Utilities/Other (which is mainly utilities but also includes taxable services and rentals) decreased .1%. The Out of Town category continues to be greatly affected by construction, interior design firms and furniture stores delivering in to Vail. Excluding the Out of Town category sales tax for the month of January was up 7.4%. Town of Vail sales tax forms, the Vail Business Review and the sales tax worksheet are available on the internet at www.vailgov.com. You can subscribe to have the Vail Business Review and the sales tax worksheet e-mailed to you automatically from www.vailgov.com. Please remember when reading the Vail Business Review that it is produced from sales tax collections, as opposed to actual gross sales. If you have any questions or comments please feel free to call me at (970) 479-2125 or Judy Camp at (970) 479-2119. Sincerely, Sally Lorton Sales Tax Administrator 4/1/2014 TOWN OF VAIL BUSINESS REVIEWTOWN OF VAIL BUSINESS REVIEWTOWN OF VAIL BUSINESS REVIEWTOWN OF VAIL BUSINESS REVIEW JanuaryJanuaryJanuaryJanuary Sales Tax Newsletter January 2014 Sales TaxJanuary 2014 Sales TaxJanuary 2014 Sales TaxJanuary 2014 Sales Tax JanuaryJanuaryJanuary 2013 2014 % Collections Collections Change VAIL VILLAGE Retail 441,141 510,879 15.81 % Lodging 619,364 660,177 6.59 % F & B 481,917 532,248 10.44 % Other 21,769 13,955 -35.90 % Total 1,564,190 1,717,258 9.79 % LIONSHEAD Retail 204,277 220,107 7.75 % Lodging 410,381 455,715 11.05 % F & B 139,139 153,116 10.05 % Other 5,416 7,091 30.93 % Total 759,213 836,028 10.12 % CASCADE VILLAGE/EAST VAIL/SANDSTONE/WEST VAIL Retail 237,597 216,862 -8.73 % Lodging 205,372 202,307 -1.49 % F & B 75,925 83,685 10.22 % Other 6,378 4,162 -34.74 % Total 525,271 507,016 -3.48 % OUT OF TOWN Retail 66,540 70,310 5.67 % Lodging 41,077 48,207 17.36 % F & B 2,157 1,125 -47.85 % Utilities & Other 187,219 195,450 4.40 % Total 296,993 315,093 6.09 % 3/26/2014 12:59:59 PM Page 1 of 2 4/1/2014 TOWN OF VAIL BUSINESS REVIEWTOWN OF VAIL BUSINESS REVIEWTOWN OF VAIL BUSINESS REVIEWTOWN OF VAIL BUSINESS REVIEW JanuaryJanuaryJanuaryJanuary Sales Tax Newsletter January 2014 Sales TaxJanuary 2014 Sales TaxJanuary 2014 Sales TaxJanuary 2014 Sales Tax TOTALTOTALTOTALTOTAL JanuaryJanuaryJanuary 2013 2014 % Collections Collections Change Retail 949,555 1,018,157 7.22 % Lodging And Property Mgmt 1,276,194 1,366,406 7.07 % Food and Beverage 699,137 770,173 10.16 % Other 220,783 220,659 -0.06 % Total 3,145,668 3,375,395 7.30 % RETAIL SUMMARYRETAIL SUMMARYRETAIL SUMMARYRETAIL SUMMARY JanuaryJanuaryJanuary 2013 2014 % Collections Collections Change RETAIL-FOOD 173,054 152,147 -12.08 % RETAIL-LIQUOR 58,665 62,312 6.22 % RETAIL-APPAREL 148,015 159,272 7.60 % RETAIL-SPORT 434,519 475,768 9.49 % RETAIL-JEWELRY 22,414 22,809 1.76 % RETAIL-GIFT 9,575 6,341 -33.78 % RETAIL-GALLERY 8,084 8,686 7.45 % RETAIL-OTHER 94,729 130,823 38.10 % RETAIL-HOME OCCUPATION 499 0 -100.00 % Total 949,555 1,018,157 7.22 % 3/26/2014 12:59:59 PM Page 2 of 2 4/1/2014 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: April 1, 2014 ITEM/TOPIC: Matters from the Mayor, Council and Committee Reports 4/1/2014 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: April 1, 2014 ITEM/TOPIC: Executive Session, pursuant to: 1) C.R.S. §24-6-402(4)(b)(e); to receive legal advice on specific legal questions, determine positions, develop a strategy and instruct negotiators, regarding: Town owned unit at Village Inn Plaza Phase V; 2) C.R.S. §24-6-402 (4)(b)(e) - to receive legal advice on specific legal questions, determine positions, develop a strategy and instruct negotiators, regarding: update on pending litigation; 3) C.R.S. §24-6-402 (4)(b)(e) - to receive legal advice on specific legal questions; and to determine positions, develop a strategy and instruct negotiators and, discuss the purchase, acquisition, lease, transfer, or sale of property interests, regarding Vail Trails East encroachment onto Town property. PRESENTER(S): Matt Mire 4/1/2014 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: April 1, 2014 ITEM/TOPIC: Adjournment (4:40 p.m.) NOTE: UPCOMING MEETING START TIMES BELOW (ALL ARE APPROXIMATE DATES AND TIMES AND SUBJECT TO CHANGE) -------------------- THE NEXT REGULAR VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BEGIN AT APPROXIMATELY 12:30 P.M. (or TBD), TUESDAY, April 15, 2014 IN THE VAIL TOWN COUNCIL CHAMBERS FUTURE AGENDA ITEMS: Ongoing agenda items TBD: DRB/PEC updates - Warren - WS - 15 min.; Information Updates Attachments: WS - 15 min.; Executive Session items: 30 min.; Consent Agenda: 5 min.; Town Manager Report: 5 min. FUTURE AGENDA ITEMS: Discussion of plan to enhance long-term competitiveness - WS- 4/15 Resolution No. 12 - Holy Cross Energy Easement for Timber Ridge - ES - 4/15 Eagle County Commissioners joint meeting - WS - 5/6 2014 Burton US Open Recap - 30 min. - WS - 5/6 Community Survey Results - 30 min. - ES - 6/15 I-70 Vail Underpass Traffic Analysis Update - ES - TBD - Tom Clean Up Title 12 Ordinance - TBD NEPA and Uniformed Relocation Act - 30 min. - ES - Mike Vanderhoff - TBD Plastic bags - TBD Village Information Center - Greg - TBD Fee Schedule changes - George - TBD Neighborhood Speed Control - TBD - Greg/Dwight Housing Strategic Plan - George - TBD Beaver policy update - Kristen - WS - TBD Vail Valley Medical Center Master Plan Update - 60 min - ES - George - TBD 2015 WAC construction restrictions discussion - 30 min - WS- George - TBD Sister City discussion - TBD Discussion of future of RSES - TBD Streaming PEC & DRB - TBD 2015 Expectations/Legacy Piece - TBD 2015 Town-wide fulfillment - TBD VLMD Term limits - TBD Marijuana policy discussion - WS - Matt - TBD Community Garden permission to proceed through the process for fence installation - TBD Walking Mountains zero watse program presentation - TBD 4/1/2014