HomeMy WebLinkAbout2014-04-15 Agenda and Support Documentation Town Council Evening SessionVAIL TOWN COUNCIL
EVENING SESSION AGENDA
VAIL TOWN COUNCIL CHAMBERS
75 S. Frontage Road W.
Vail, CO 81657
6:00 P.M., APRIL 15, 2014
NOTE: Times of items are approximate, subject to change, and cannot
be relied upon to determine at what time Council will consider
an item.
1.
ITEM/TOPIC: 2013 L. Anthony Sutin Civic Imagination Award (5 min)
PRESENTER(S): Director Ronald Davis, Office of Community Oriented
Policing Services, US DOJ
BACKGROUND: The L. Anthony Sutin Civic Imagination Award is named in
memory of Tony Sutin, who served as a founder and Deputy Director of the
Office of Community Oriented Policing Services from its creation in 1994 until
1996, when he became the principal deputy to the Associate Attorney
General of the United States. He then served as Acting Assistant Attorney
General for Legislative Affairs before joining the faculty of the Appalachian
School of Law in Grundy, Virginia, in 1999. He quickly became Dean of the
Appalachian School of Law and served in this capacity until his untimely
death on January 16, 2002. A distinguished graduate of Harvard Law School
and former partner of the law firm Hogan & Hartson in Washington, D.C.,
Tony was widely known and respected for his brilliant intellect, quiet wit, and
tremendous commitment to service and community. It is with great
admiration and respect for Tony’s many contributions to the COPS Office and
the principles of community policing that the COPS Office names this award
in his memory.
Nomination guidelines of award:
An ideal nominee team:
Creates sustainable collaborations that are innovative, creative, and
transformative;
Displays civic leadership through problem solving and collaborative
partnerships; Institutionalizes sustainable, positive observable public safety
outcomes; and
Promotes public safety through a dedication to the community policing
philosophy.
2. ITEM/TOPIC: Citizen Participation (15 min.)
3.
ITEM/TOPIC: Consent Agenda:
1) Resolution No. 10, 2014 - Timber Ridge Rockfall Mitigation Contract -
George Ruther
2) Resolution No. 13, 2014 - Timber Ridge Holy Cross Energy Easement -
George Ruther
(5 min. )
4. ITEM/TOPIC: Town Managers Report (5 min. )
4/15/2014
5.
ITEM/TOPIC: A request to proceed through the development review
process with a proposal to install a fence on the Town owned parcel in the
Intermountain neighborhood at the West Vail Community Garden. (15 min)
PRESENTER(S): Marian Cartin, Garden President
ACTION REQUESTED OF COUNCIL: Should the Council grant permission
to proceed, the applicant will need to file a request for a variance from
Section 14-10-9, Fences, Hedges, Walls, and Screening, Vail Town Code,
pursuant to Section 12-17, Variances, Vail Town Code, to allow for
deviations from the fence height limitations.
BACKGROUND: Over the past two years, wildlife, particularly deer, have
found the garden and have caused considerable damage to most of the
garden plots, and have unfortunately led several gardeners to decline to
return in 2014. Therefore, the Garden Board has determined that a fence is
appropriate at this time for the following reasons:
1. Safety – the garden is adjacent to the Frontage Rd., families with small
children are members of the garden.
2. Wildlife and driver protection – prevent wildlife from eating the
vegetables and damaging plots. According to the Division of Wildlife, deer in
an urban environment are considered a hazard, and a fence protects the
deer and drivers.
3. Dog deterrent – prevent neighborhood dogs from running through the
garden.
4. Provide definition – defines the space and screens the garden from the
Frontage Rd.
5. Visual appeal – rather than individually screen each plot with a deer net,
a full fence would enhance this corner lot rather than create an eyesore.
Section E., 14-10-9, Vail Town code permits a 6 ft, non-chain link fence
beyond the 20 ft. required property line setback. The applicant is within the
setback and is proposing a 7 ft, wood and wire fence with a decorative wood
gate and wooden poles designed in accordance with town way-finding and
parking sign poles. Through research and experience of other communities,
the applicant has found that the recommended height of a fence for the
purposes of deterring deer is 8 ft. However, to be cognizant of the
surrounding areas and adjacent 6 ft chain link fence on the east side of the
parcel, the fence has been designed at 7 ft.
STAFF RECOMMENDATION: Should the Vail Town Council choose to
approve the applicant’s request, Staff recommends the Town Council pass
the following motion:
“The Vail Town Council approves the applicant’s request to
proceed through the development review process pursuant to a fence
installation at the West Vail Community Garden.”
6. ITEM/TOPIC: Resolution No. 14, Series of 2014 - A Resolution Establishing
the Annual Fee in Lieu Amount for Commercial Linkage and Inclusionary
Zoning. (15 min.)
PRESENTER(S): Nina Timm
ACTION REQUESTED OF COUNCIL: Approve, approve with modifications
or deny Resolution No. 14, Series of 2014 as presented.
4/15/2014
BACKGROUND: In 2007 the Vail Town Council established commercial
linkage and inclusionary zoning requirements. One of the five methods to
provide the requisite employee housing is payment of a fee in lieu. In
accordance with Vail Town Code Sections 12-23-6 and 12-24-6 the fee in
lieu amounts shall be established annually by resolution of the Vail Town
Council.
STAFF RECOMMENDATION: Approve Resolution No. 14, Series of 2014
as presented.
7.
ITEM/TOPIC: Second reading of Ordinance No. 10, Series 2014, Ordinance
making budget adjustments to the Town of Vail General Fund, Capital
Projects Fund, Real Estate Transfer Tax Fund, Conference Center Fund,
Dispatch Services Fund, Heavy Equipment Fund, Debt Service Fund and
Timber Ridge Enterprise Fund. (10 min.)
PRESENTER(S): Kathleen Halloran
ACTION REQUESTED OF COUNCIL: Approve or approve with
amendments Ordinance No. 10, Series 2014.
BACKGROUND: Please see attached memorandum.
STAFF RECOMMENDATION: Approve or approve with amendments
Ordinance No. 10, Series 2014.
8. ITEM/TOPIC: Adjournment ( 7:15 p.m.)
4/15/2014
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: April 15, 2014
ITEM/TOPIC: 2013 L. Anthony Sutin Civic Imagination Award
PRESENTER(S): Director Ronald Davis, Office of Community Oriented Policing Services,
US DOJ
BACKGROUND: The L. Anthony Sutin Civic Imagination Award is named in memory of Tony
Sutin, who served as a founder and Deputy Director of the Office of Community Oriented
Policing Services from its creation in 1994 until 1996, when he became the principal deputy to
the Associate Attorney General of the United States. He then served as Acting Assistant
Attorney General for Legislative Affairs before joining the faculty of the Appalachian School of
Law in Grundy, Virginia, in 1999. He quickly became Dean of the Appalachian School of Law
and served in this capacity until his untimely death on January 16, 2002. A distinguished
graduate of Harvard Law School and former partner of the law firm Hogan & Hartson in
Washington, D.C., Tony was widely known and respected for his brilliant intellect, quiet wit,
and tremendous commitment to service and community. It is with great admiration and respect
for Tony’s many contributions to the COPS Office and the principles of community policing that
the COPS Office names this award in his memory.
Nomination guidelines of award:
An ideal nominee team:
Creates sustainable collaborations that are innovative, creative, and transformative;
Displays civic leadership through problem solving and collaborative partnerships;
Institutionalizes sustainable, positive observable public safety outcomes; and
Promotes public safety through a dedication to the community policing philosophy.
4/15/2014
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: April 15, 2014
ITEM/TOPIC: Citizen Participation
4/15/2014
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: April 15, 2014
ITEM/TOPIC: Consent Agenda:
1) Resolution No. 10, 2014 - Timber Ridge Rockfall Mitigation Contract - George Ruther
2) Resolution No. 13, 2014 - Timber Ridge Holy Cross Energy Easement - George Ruther
ATTACHMENTS:
Resolution No. 10 Series of 2014
Resolution No. 13 Series of 2014
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Resolution No. 10, Series 2014
RESOLUTION NO. 10
Series of 2014
A RESOLUTION AUTHORIZING THE TOWN MANAGER TO ENTER INTO A
PROFESSIONAL SERVICES AGREEMENT WITH YENTER COMPANIES,
INC., FOR THE COMPLETION OF ROCKFALL MITIGATION WORK ON
TOWN OWNED PROPERTY; AND SETTING FORTH DETAILS IN REGARD
THERETO
WHEREAS, the Town of Vail (the “Town”), in the County of Eagle and State of
Colorado is a home rule municipal corporation duly organized and existing under the
laws of the State of Colorado and the Town Charter (the “Charter”);
WHEREAS, the members of the Town Council of the Town (the “Council”) have
been duly elected and qualified;
WHEREAS, the Town is the owner of certain real property generally described as
Parcel G, Amended Plat, Fifth Amendment to the residences at Briar Patch Subdivision
(the “Property”);
WHEREAS, the Town wishes to facilitate the redevelopment of the Timber Ridge
Village Apartments (the “Apartments”) consistent with the approved development plan,
WHEREAS, the Town has accepted the obligation of mitigating any rockfall
hazard associated with the Property.
WHEREAS, to accomplish the redevelopment of the Apartments the Town
desires to enter into a Professional Services Agreement (the “Agreement”) with its
selected contractor in the form attached hereto as Exhibit A.
NOW THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE
TOWN OF VAIL, COLORADO THAT:
Section 1. The Council hereby approves the Agreement and authorizes the
Town Manager to enter into the Agreement on behalf of the Town in substantially the
same form as attached hereto as Exhibit A and in a form approved by the Town
Attorney.
Section 2. This Resolution shall take effect immediately upon its passage.
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Resolution No. 10, Series 2014
INTRODUCED, PASSED AND ADOPTED at a regular meeting of the Town
Council of the Town of Vail held this 15th day of April, 2014.
_________________________
Andrew P. Daly
Town Mayor
ATTEST:
_____________________________
Patty McKenny,
Town Clerk
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CONSTRUCTION CONTRACT (SHORT FORM)
IBIS CONSTRUCTION CONTRACT (the "Contract") is made and entered into this
7th day of April , 201Mby and between the Town of Vail, 75 South Frontage Road,
Vail, Colorado 81657, a Colorado municipal corporation (the "Town"), and Yenter
Companies , an independent contractor with a principal place of business at 20300
Hwy 72. Arvada. co. 80007 ("Contractor'') (collectively the "Parties").
For the consideration hereinafter set forth, the receipt and sufficiency of which are hereby
acknowledged, the Parties agree as follows: ·
I. SCOPE OF WORK
Contractor shall furnish all labor and materials required tbr the complete and prompt
execution and performance of all duties, obligations, and responsibilities which are described or
reasonably implied from the Scope of Work set forth in Exhibit A, attached hereto and incorporated
herein by this reference. No change to the Scope of Work, including any additional compensation,
shall be effective or paid unless authorized by written amendment executed by the Town.
II. TERM AND TERMINATION
A. Contractor shall complete the Scope of Work on or before NIA.
B. This Contract shall terminate when all the work described in the Scope of Work is
completed to the Town's satisfaction (final acceptance), or upon the Town's providing Contractor
with seven (7) days advance written notice, whichever occurs first; provided that the
indemnification and warranty provisions of this Contract shall survive termination.
III. COMPENSATION
Upon final acceptance by the Town of the work set forth in the Scope of Work, the Town
shall pay Contractor an amount not to exceed _ See Exhibit A dollars ($. see Exhibit A lO) (the
"Contract Price"), subject to the requirements of C.RS. § 38-26-107. If Contractor completes the
Scope of Work for a lesser amount than the Contract Price, Contractor shall be paid the lesser
amount.
IV. INDEPENPENT CONTRACTOR
Contractor is an independent contractor. Notwithstanding any other provision of this
Contract, all personnel assigned by Contractor to perform work tmder the terms of this Contract
shall be, and remain at all times, employees or agents of Contractor for all purposes. Contractor
shall make no representation that it is a Town employee for any purposes.
V. RESPONSIBILITY
Contractor hereby warrants that it is qualified to assume the responsibilities and render the
services described herein and bas all requisite corporate authority and licenses in good standing.
The services performed by Contractor shall be in accordance with generally accepted professional
practices and the level of competency presently maintained by others in the same or similar type of
work, and in compliance with applicable laws, ordinances, rules and regulations. The Town's
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review, approval or acceptance of, or payment for any work shall not be construed as a waiver of
any rights under this Contract or any cause of action arising out of the performance of this Contract.
VI. OWNERSHIP
Any materials, items, and work specified in the Scope of Work, and any and all related
documentation and materials provided or developed by Contractor shall be exclusively owned by
the Town. Contractor expressly acknowledges and agrees that all work performed under the Scope
of Work constitutes a "work made for hire." To the extent, if at all, that it does not constitute a
"work made for hire, 11 Contractor hereby transfers, sells, and assigns to the Town all of its right,
title, and interest in such work. The Town may, with respect to all or any portion of such work, use,
publish, display, reproduce, distribute, destroy, alter, retouch, modify, adapt, translate, or change
such work without providing notice to or receiving consent from Contractor.
VII. INSURANCE
A. Contractor shall procure and maintain, at its own cost, a policy or policies of
insurance sufficient to insure against all liability, claims, demands, and other obligations assumed
by Contractor under this Contract, including the following. at a minimum:
1. Worker's compensation insurance as required by law; and
2. Commercial general liability insurance with minimum combined single limits
of six hundred thousand ($600,000) each occurrence and one million dollars ($1,000,000)
general aggregate naming the Town and the Town's officers, employees, and consultants as
additional insureds. The policy shall be with a carrier and in a form acceptable to the Town
at the Town's sole discretion.
B. Any insurance carried by the Town, its officers, or its employees or contractors is
excess and not contributory insurance to that provided by Contractor. Contractor shall be solely
responsible for any deductible losses wider any policy.
C. Contractor shall provide to the Town a certificate of insurance as evidence that
required policies are in full force and effect.
D. Failure on the part of Contractor to procure or maintain the insurance required herein
shall constitute a material breach of this Contract upon which the Town may immediately terminate
this Contract, or at its discretion, the Town may procure or renew any such policy or any extended
reporting period thereto and may pay any and all premiums in connection therewith, and all monies
so paid by the Town shall be. repaid by Contractor to the Town upon demand, or the Town may
offset the cost of the premiums against any monies due to Contractor from the Town.
VIll. INDEMNIFICATION
Contractor agrees to indemnify and hold bannless the Town and its officers, insurers,
volunteers, 1ep1esentatives, agents, employees, heirs and assigns from and against all claims, liability,
damages, losses, expenses and demands, including attorney fees, on account of injury, loss, or damage,
including, without limitation, claims arising from bodily injury, personal injury, sickness, disease,
death, property loss or damage, or any other loss of any kind whatsoever, which arise out of or are in
any manner connected with this Contract, to the extent that such injury, loss or damage is attributable
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to the act, omission, error, professional error, mistake, negligence or other fault of Contractor, any
subcontractor of Contractor, or any officer, employee, representative, or agent of Contractor or of any
subcontractor of Contractor, or which arise out of any worker's compensation claim of any employee of
Contractor or of any employee of any subcontractor of Contractor. Contractor, to the fullest extent
permitted by law, shall defend, investigate, handle, respond and provide defense for and defend against
any such liability, claims, damages, losses, expenses or demands at the sole expense of Contractor, or
at the option of the Town, Contractor agrees to pay the Town or reimburse the Town for defense costs
incurred by the Town in connection with any such liability, claims, damages, losses, expenses or
demands. Contractor, to the fullest extent permitted by law, shall defend and bear all other costs and
expenses related thereto, including court costs and attorney fees, whether or not such liability, claims or
demands alleged are groundless, false or fraudulent This indemnification provision is intended to
comply with C.RS. § 13·21-111.5(6), as amended, and shall be read as broadly as permitted to satisfy
that intent.
IX. TERMINATION
This Contract shall terminate when all the work described in the Scope of Work is
completed to the Town's satisfaction, or upon the Town's providing Contractor with seven (7) days
advance written notice, whichever occurs first If the Contract is tenninated by the Town's issuance
of written notice, the Town shall pay Contractor for all work authorized and completed prior to the
date of termination.
X. ILLEGAL ALIENS
A. Certification. By entering into this Contract, Contractor hereby certifies that, at the
time of this certification. it does not knowingly employ or contract with an illegal alien who will
perform work under this Contra.ct and that Contractor will participate in either the E-Verify
Program administered by the United States Department of Homeland Security and Social Security
Administration or the Department Program administered by the Colorado Department of Labor and
Employment to confirm the employment eligibility of all employees who are newly hired to
perform work under this Contract.
B. Prohibited Acts. Contractor shall not:
1. Knowingly employ or contract with an illegal alien to perfonn work under
this Contract; or
2. Enter into a contract with a subcontractor that fails to certify to Contractor
that the subcontractor shall not knowingly employ or contract with an illegal alien to perform
work under this Contract.
C. Verification.
1. If Contractor has employees. Contractor has confirmed the employment
eligibility of all employees who are newly hired to perform work under this Contract
through participation in either the E-Verify Program or the Department Program.
2. Contractor shall not use the E-Verify Program or Department Program
procedures to undertake pre-employment screening of job applicants while this Contract is
being performed.
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3. If Contractor obtains actual knowledge that a subcontractor perfonning work
under this Contract knowingly employs or contracts with an illegal alien who is performing
work under this Contract, Contractor shall:
a. Notify the subcontractor and the Town within three (3) days that
Contractor has actual knowledge that the subcontractor is employing or contracting
with an illegal alien who is performing work under this Contract; and
b. Terminate the subcontract with the subcontractor if within three (3)
days of receiving the notice required pursuant to subsection 1 hereof, the
subcontractor does not stop employing or contracting with the illegal alien who is
perfonning work under this Contract; except that Contractor shall not terminate the
subcontract if during such three (3) days the subcontractor provides information to
establish that the subcontractor has not knowingly employed or contracted with an
illegal alien who is performing work under this Contract.
D. Duty to Comply with Investigations. Contractor shall comply with any reasonable
request by the Colorado Department of Labor and Employment made in the course of an
investigation conducted pursuant to C.R.S. § 8-17 .5-102(S)(a) to ensure that Contractor is complying
with this Contract.
E. Affic1ayits. If Contractor does not have employees, Contractor shall sign the "No
Employee Affidavit" attached hereto. If Contractor wishes to verify the lawful presence of newly
hired employees who perform work under this Contract via the Department Program, Contractor
shall sign the "Department Program Affidavit" attached hereto.
XI. WARRANTY
Contractor shaJI warrant and guarantee al.I materials furnished and work performed by
Contractor under this Contract for a period of two (2) years from the date of final acceptance by the
Town. Under this warranty, Contractor agrees to repair or replace, at its own expense and under the
direction of the To'WD, any portion of the work or materials that fails or is defective, unsound,
unsatisfactory because of materials or workmanship, or that is not in conformity with the provisions
of the Contract. The expiration of the warranty period shall in no way limit the Town's legal or
equitable remedies, or the period in which such remedies may be asserted, for work negligently or
defectively performed.
XII. BONDS
Within ten (10) days of the date of this Contract, Contractor shall furnish a Payment and
Perfonnance Bond in the full amount of the Contract Price, as security for the faithful performance
and payment of all Contractor's obligations under this Contract, including the warranty. The bond
shall remain in effect at least until two (2) years after the date of final acceptance.
XIII. .LIOUIDATED DAMAGES
A. Because time is of the essence and delayed performance constitutes a compensable
inconvenience to the To'WD and its residents, the liquidated damages established in this Section shall be
enforced. Such damages are not a penalty. For each day Final Completion is delayed after the Final
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Completion date stated in the Construction Contract, as modified through approved change orders,
Con1mctor shall be assessed the following amounts:
B. Allowing Contractor to continue and finish the Work or any part thereof after the Final
Completion date shall not operate as a waiver on the part of the Town of any of its rights under the
Contract Documents. Any liquidated damages assessed shall not relieve Contractor from liability for
any damages or costs of other contractors caused by a failure of Contractor to complete the Work in the
Contract Time. Liquidated damages may be deducted from any payment due Contractor or the
retainage. If the liquidated damages exceed the amount owed to Contractor, Contractor shall reimburse
the Town.
XIV. MISCELLANEOUS
A. Governing LaW and Venue. This Contract shall be governed by the laws of the State
of Colorado, and any legal action concerning the provisions hereof shall be brought in Boulder
County, Colorado.
B. Integration. This Contract and any attached exhibits constitute the entire agreement
between Contractor and the Town, superseding all prior oral or written communications.
C. Third Parties. There are no intended third-party beneficiaries to this Contract.
D. Notice. Any notice under this Contract shall be in writing, and shall be deemed
sufficient when directly presented or sent pre-paid, first class United States Mail to the address
included on Page 1 of this Contract.
E. Severability. If any provision of this Contract is found by a court of competent
jurisdiction to be unlawful or unenforceable for any reason, the remaining provisions hereof shall
remain in full force and effect.
F. Modification. This Contract may only be modified upon written agreement of the
Parties.
0. Assignment. Neither this Contract nor any of the rights or obligations of the Parties
hereto, shall be assigned by either party without the written consent of the other.
H. Governmental Immunity. The Town, its officers, and its employees, are relying on,
and do not waive or intend to waive by any provision of this Contract, the monetary limitations
(presently one hundred fifty thousand dollars ($150,000) per person and six hundred thousand
dollars ($600,000) per occurrence) or any other rights, immunities, and protections provided by the
Colorado Governmental Immunity Act, C.R.S. § 24-10-101, et seq., as amended, or otherwise
available to the Town and its officers or employees.
I. Rights and Remedies. Delays in enforcement or the waiver of any one or more
defaults or breaches of this Contract by the Town shall not constitute a waiver of any of the other
terms or obligation of this Contract. The rights and remedies of the Town under this Contract are in
addition to any other rights and remedies provided by law. The expiration of this Contract shall in
no way limit the Town's legal or equitable remedies, or the period in which such remedies may be
asserted, for work negligently or defectively performed.
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J. Subject to Annual Appropriation. Consistent with Article X, § 20 of the Colorado
Constitution, any financial obligation of the Town not performed during the current fiscal year is
subject to annual appropriation, and thus any obligations of the Town hereunder shall extend only to
monies currently appropriated and shall not constitute a mandatory charge, requirement or liability
beyond the current fiscal year.
IN WITNESS WHEREOF, the Parties hereto have executed this Contract on the date first
set forth above.
AITEST:
Lorelei Donaldson, Town Clerk
APPROVED AS TO FORM:
Matt Mire, Town Attorney
STA TE OF COLORADO
AMANDA J BABB
NOTARV PUBLIC
STATE OF COLORADO
NOTARY ID 20134057283
COMllSSION EXPIRES SEP. 11, 2017
TOWN OF VAIL, COLORADO
Stan Zemler, Town Manager
CONTRACTORye/lrl'e.e Com"P/4/fllf!,_,, i.:rvc.
By: itJ j. ~~-~ -~
C.C.-p-"">' .l,.A
Notary Public
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EXHIBIT A
SCOPE OF WORK
Construction Documents Plans and Specifications entitled
Upper Middle Creek Bank Stabilization
Dated October 24tti, 2011
And As Amended
And in Accordance with the following Bid Schedule.
Y enter Companies has identified eight (8) rocks that will require drilling and bolting to a host feature.
We have also identified seveml smaller rocks that will require scaling and some larger rocks that will
require downsizing with the use of a Hydraulic Rocle Splitter, then scaled off of the slope.
We have discussed ways to safely protect the workers below and the buildings during the scaling
operations. Y enter Companies will be installing a temporary Rockfall Barrier system to contain the
debris from our scaling operations. (See: Conditions and Clarifications# 4 and #5.)
Item Item Description ApproL Unit Unit I Price # Quantity Price I
~-~-~ ~--··
1 Mobilization 1 LS i $5,500 I I
i
2 Scaling/ Includes Temporazy Rock Fall 1 LS $58,140.00 Barrier
3 Bolting 1 LS $27,383
4 Traffic Control ( includes signage rental 26 Day $453.00 $11,778.00 and Mobilization in and out)
5 Hauling of Scaled Materials (estimated 6 Ea $287.50 $1725.00 loads)
6 Total Estimated Cost* $104~26
*Final Contract cost will be determined by performance of Item Nos. 1-3 on a Lump Sum Basis, and
the actual amount of necessary hauling and days of traffic control (Items No. 5 and 5), which are
quoted on a unit price basis.
Conditions/Clarifications:
1. Quantities above arc based on infon:nation provided by examining the flyover photos and
walking of the site and information provided to Yenter Companies.
2. In the event a hazardous unforeseeable problem is identified. The Town of Vail will be notified
and will have final say as to the solution.
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3. Pricing assumes one mobilization for crew and associated equipment.
4. Yenter Companies will make every attempt to contain the rocks generated from the
scaling operations however with the uncontrolled nature of the falling rocks it is not
guaranteed that the containment system will be 100% effective. Every effort bas been
made to employee a banier to stop the debris but there are still risks.
5. The temporary barrien is not designed for translational energies greater then the
designed capacity, (100kg) rocks that bounce over the fence, rotational effects of rolling
rocks and multiple simultaneous events.
6. Pricing includes labor, equipment, and materials to complete the work as described above.
7. Pricing above asswnes that parlcing for construction vehicles (fuel and supplies) will be
available on site or in close proximity and will be at no additional cost to Y enter Companies,
Inc.
8. Price and scope of work do not include winter protection, heating or snow removal to complete
work.
9. The work is assumed to progress as one continuous operation provided by Owner and/or
General Contractor. Should Owner and/or General Contractor direct Y enter to stand down or
leave job site, or should Y enter Companies work be interrupted due to no fault of Y enter
Companies, Inc., stand-by or down time will be billed at an hourly rate of $240 per hour during
normal scheduled working hours (7 a.m. -5 p.m., Monday thru Friday).
I 0. Reasonable access to work area will be provided to Y enter Companies at all times for
equipment and materials delivery.
11. Traffic control/coordination will include a full road closure. A hard closure on one end and a
soft closure at the other. A flagger will be on site during work hours. The daily rate will be
charged until completion.
12. All surveying and layout if required is the responsibility of others and at no additional cost to
Yenter Companies, Inc.
13. Yenter Companies, Inc. is not aware of any utilities that exist within the work area. Relocation
of utilities, if required, by others.
14. A clean supply of water for construction is to be provided by others and available on-site or in
close proximity to the work, at no additional cost to Yenter Companies, Inc.
15. The hauling off of materials generated from the scaling is based on conditions observed by
onsite visits and fly over. Quantities could change based on downsizing an unforeseen scaling.
16. Above pricing does not include the cost of providing a perfonnance and payment bond. If
required, Y enter Companies, Inc. will obtain a performance bond and a payment bond, and
invoice the Town of Vail, to be paid by the Town of Vail as an additional charge to the pricing
for Items 1-6 above.
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Resolution No. 13, Series 2014
RESOLUTION NO. 13
Series of 2014
A RESOLUTION AUTHORIZING THE TOWN OF VAIL TO GRANT AN
UNDERGROUND RIGHT-OF-WAY EASEMENT TO HOLY CROSS ENERGY
TO FACILITATE THE REDEVELOPMENT OF THE TIMBER RIDGE
VILLAGE APARTMENTS; AND SETTING FORTH DETAILS IN REGARD
THERETO.
WHEREAS, the Town of Vail (the “Town”), in the County of Eagle and State of
Colorado is a home rule municipal corporation duly organized and existing under the
laws of the State of Colorado and the Town Charter (the “Charter”);
WHEREAS, the members of the Town Council of the Town (the “Council”) have
been duly elected and qualified;
WHEREAS, the Town is the owner of certain real property generally described as
Lots 1 & 2, Timber Ridge Subdivision located at 1281 and 1265 North Frontage Road in
Vail, Colorado, (the “Property”);
WHEREAS, the Town wishes to facilitate the redevelopment of the Timber Ridge
Village Apartments (the “Apartments”) consistent with the approved development plan,
WHEREAS, to accomplish the redevelopment of the Apartments the Town
desires to grant an underground right-of-way easement to Holy Cross Energy pursuant to
the terms of the Holy Cross Energy Underground Right-Of-Way Easement (the
“Easement”) in the form attached hereto as Exhibit A.
NOW THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE
TOWN OF VAIL, COLORADO THAT:
Section 1. The Council hereby approves the Easement and authorizes on
behalf of the Town in substantially the same form as attached hereto as Exhibit A and in
a form approved by the Town Attorney.
Section 2. This Resolution shall take effect immediately upon its passage.
4/15/2014
Resolution No. 13, Series 2014
INTRODUCED, PASSED AND ADOPTED at a regular meeting of the Town
Council of the Town of Vail held this 15th day of April, 2014.
_________________________
Andrew P. Daly
Town Mayor
ATTEST:
_____________________________
Patty McKenny,
Town Clerk
4/15/2014
HOLY CROSS ENERGY
UNDERGROUND RIGHT-OF-WAY EASEMENT
KNOW ALL MEN BY THESE PRESENTS, that the undersigned,
TOWN OF VAIL, COLORADO, a Colorado municipal corporation
(hereinafter called "Grantor''), for a good and valuable consideration, the receipt whereof is hereby acknowledged, does hereby
grant unto Holy Cross Energy, a Colorado corporation whose post office address is P. 0. Box 2150, Glenwood Springs, Colorado
(hereinafter called "Grantee") and to its successors and assigns, the right of ingress and egress across lands of Grantor, situate in
the County of Eagle, State of Colorado, described as follows:
Lots 1 & 2, Timber Ridge Subdivision, according to the Final Plat thereof, situated in Section 12, Township 5 South, Range 81 West
of the 6th P.M., more particularly described at Reception No. 201402611 in the office of the Eagle County Clerk and Recorder,
Eagle, Colorado.
And, to construct, reconstruct, repair, change, enlarge, re-phase, operate, and maintain an underground electric transmission or
distribution line, or both, with the underground vaults, conduit, fixtures and equipment used or useable in connection therewith,
together with associated equipment required above ground, within the above mentioned lands.
Grantor understands that, upon the recording of an acceptable amended plat containing public utility easements intended to
replace this instrument on the above described lands, and upon the sole determination of the Grantee, Grantee shall quit claim
this instrument.
The rights herein granted specifically allow Grantee to install additional underground and/or pad-mounted facilities within the
easement described herein.
It shall be the Grantor's responsibility to ensure that splice vaults, switchgear vaults and transformer vaults installed hereunder on
said real property are accessible by Grantee's boom trucks and other necessary equipment and personnel at all times. The use of
such access by Grantee shall not require removal or alteration of any improvements, landscaping, or other obstructions. The
ground surface grade shall not be altered within ten (1 0) feet of said splice, switchgear and transformer vaults, nor along the
power line route between the vaults. The ground surface grade at said transformer and switchgear vaults shall be six (6) inches
below the top of the pad. The ground surface grade at said splice vaults shall be even with the top of the pad. The manhole
opening of said splice vaults shall be uncovered (excluding snow) and accessible at all times. Improvements, landscaping or any
other objects placed in the vicinity of said transformers and switchgear shall be located so as not to hinder complete opening of
the equipment doors. The ground surfacewithin ten (10) feet of said transformer and switchgear doors shall be flat, level and
free of improvements, landscaping, and other obstructions. Improvements, landscaping and other objects will be kept a
minimum of four (4) feet from non-opening sides and backs of said transformers and switchgear. Grantor hereby agrees to
maintain the requirements of this paragraph and further agrees to correct any violations which may occur as soon as notified by
Grantee. Said corrections will be made at the sole cost and expense of Grantor.
Together with the right to remove any and all trees, brush, vegetation and obstructions within said easement and the right to pile
spoils outside said easement during construction and maintenance, when such is reasonably necessary for the implementation
and use of the rights hereinabove granted. In areas where vegetation is disturbed by the above described use of the easement,
the ground surface shall be seeded using a standard native mix by Grantee. Grantor agrees that landscaping or other surface
improvements added on said easement after the date of execution hereof will be minimized and that Grantee will not be
responsible for damage to said additional landscaping or surface improvements caused by exercise of its rights granted by this
easement.
Grantor agrees that all facilities installed by Grantee on the above described lands, shall remain the property of Grantee, and shall
be removable at the option of Grantee.
Grantor covenants that it is the owner of the above described lands and that the said lands are free and clear of encumbrances
and liens of whatsoever character, except those held by the following: All those of Record.
TO HAVE AND TO HOLD, said right-of-way and easement, together with all and singular, the rights and privileges appertaining
thereto, unto Grantee, its successors and assigns, forever.
W/0#14-21939:51-57:Lions Ridge Apartment Homes:4/1 /14 14-21 939 Ruther JV Page 1 of 2
4/15/2014
..
IN WITNESS WHEREOF, Grantor has caused these presents to be duly executed on this ___ day of
__________________ ,20 __ _
The individual signing this Holy Cross Energy Underground Right-of-Way Easement hereby represents that he/she has full power
and authority to sign, execute, and deliver this instrument.
TOWN OF VAIL, COLORADO,
a Colorado municipal corporation
By: __________________ _
Mayor
STATE OF _____ ~
) SS.
COUNTY OF -----~
The foregoing instrument was acknowledged before me this ____ day of ,
20 , by as Mayor of the TOWN OF VAIL, COLORADO, a Colorado
municipal corporation.
WITNESS my hand and official seal.
My commission expires:
W/0#14-21939:51 ·57:Lions Ridge Apartment Homes:4/l /14
Notary Public
Address: __________________ _
14-21939 Ruther JV Page 2 of 2
4/15/2014
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: April 15, 2014
ITEM/TOPIC: Town Managers Report
4/15/2014
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: April 15, 2014
ITEM/TOPIC: A request to proceed through the development review process with a proposal
to install a fence on the Town owned parcel in the Intermountain neighborhood at the West
Vail Community Garden.
PRESENTER(S): Marian Cartin, Garden President
ACTION REQUESTED OF COUNCIL: Should the Council grant permission to proceed, the
applicant will need to file a request for a variance from Section 14-10-9, Fences, Hedges,
Walls, and Screening, Vail Town Code, pursuant to Section 12-17, Variances, Vail Town
Code, to allow for deviations from the fence height limitations.
BACKGROUND: Over the past two years, wildlife, particularly deer, have found the garden
and have caused considerable damage to most of the garden plots, and have unfortunately
led several gardeners to decline to return in 2014. Therefore, the Garden Board has
determined that a fence is appropriate at this time for the following reasons:
1. Safety – the garden is adjacent to the Frontage Rd., families with small children are
members of the garden.
2. Wildlife and driver protection – prevent wildlife from eating the vegetables and damaging
plots. According to the Division of Wildlife, deer in an urban environment are considered a
hazard, and a fence protects the deer and drivers.
3. Dog deterrent – prevent neighborhood dogs from running through the garden.
4. Provide definition – defines the space and screens the garden from the Frontage Rd.
5. Visual appeal – rather than individually screen each plot with a deer net, a full fence would
enhance this corner lot rather than create an eyesore.
Section E., 14-10-9, Vail Town code permits a 6 ft, non-chain link fence beyond the 20 ft.
required property line setback. The applicant is within the setback and is proposing a 7 ft,
wood and wire fence with a decorative wood gate and wooden poles designed in accordance
with town way-finding and parking sign poles. Through research and experience of other
communities, the applicant has found that the recommended height of a fence for the
purposes of deterring deer is 8 ft. However, to be cognizant of the surrounding areas and
adjacent 6 ft chain link fence on the east side of the parcel, the fence has been designed at 7
ft.
STAFF RECOMMENDATION: Should the Vail Town Council choose to approve the
applicant’s request, Staff recommends the Town Council pass the following motion:
“The Vail Town Council approves the applicant’s request to proceed through the development
review process pursuant to a fence installation at the West Vail Community Garden.”
ATTACHMENTS:
Garden fence design
Garden layout
Permission to proceed - Garden memo
4/15/2014
4/15/2014
DE
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F
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C
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A
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O
U
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4/15/2014
TO: Vail Town Council
FROM: Community Development Department
DATE: April 15, 2014
SUBJECT: A request to proceed through the development review process with a proposal to
install a fence on the town owned parcel in the Intermountain neighborhood at
the West Vail Community Garden.
Applicant: West Vail Community Garden
I. DESCRIPTION OF REQUEST
The applicant, the West Vail Community Garden, is requesting permission to proceed
through the town’s development review process with a proposal to install a fence on the
perimeter of the garden. Preliminary design and site plan are included for review
(Attachments A & B).
II. BACKGROUND
• The West Vail Community Garden was created in 2010 when the Vail Town Council
directed staff to solicit interested citizens to participate in a committee to explore the
concept and develop a viable program.
• The Planning and Environmental Commission granted the Garden a Conditional Use
Permit with the condition that the Garden sign and fulfill the terms of an operating
agreement with the town specific to maintenance, upkeep, etc., which has been in
place since 2010.
• The Garden Committee formed a Board of Directors and now operates as a non-
profit organization, with Walking Mountains Science Center filling the role of fiscal
agent and allowing for use of their 501(c)3 status.
• In 2011, the first 16 plots (Phase 1) of the garden was completed with the help of
lumber donations and volunteer labor, as well as in-kind support from the Town of
Vail, who supplied the water connections, sign construction and installation, and
parking lot grading.
• In 2012, Phase 2 was completed, adding 11 new plots to the garden which fulfilled
the full build-out of the approved plan.
III. CONSIDERATIONS
The Garden has been operating at full capacity since year one with up to a 20 family
wait list each year. The Garden is an extremely successful project that serves its
4/15/2014
Town of Vail Page 2
purpose of building community, supplying freshly grown food for families in need, and
providing learning opportunities for students and adults.
Over the past two years, wildlife, particularly deer, have found the garden and have
caused considerable damage to most of the garden plots and have unfortunately led
several gardeners to decline to return in 2014. Therefore, the Garden Board has
determined that a fence is appropriate at this time for the following reasons:
1. Safety – the garden is adjacent to the Frontage Rd., families with small children
are members of the garden.
2. Wildlife and driver protection – prevent wildlife from eating the vegetables and
damaging plots. According to the Division of Wildlife, deer in an urban
environment are considered a hazard, and a fence protects the deer and drivers.
3. Dog deterrent – prevent neighborhood dogs from running through the garden.
4. Provide definition – defines the space and screens the garden from the
Frontage Rd.
5. Visual appeal – rather than individually screen each plot with a deer net, a full
fence would enhance this corner lot rather than create an eyesore.
Section E., 14-10-9, Vail Town code permits a 6 ft, non-chain link fence beyond the 20
ft. required property line setback. The applicant complies with the setback and is
proposing a 7 ft, wood and wire fence with a decorative wood gate and wooden poles
designed in accordance with town way-finding and parking sign poles. Through
research and experience of other communities, the applicant has found that the
recommended height of a fence for the purposes of deterring deer is 8 ft. However, to
be cognizant of the surrounding areas and adjacent 6 ft chain link fence on the east side
of the parcel, the fence has been designed at 7 ft.
IV. ACTION REQUESTED
On behalf of the property owner, the Vail Town Council shall approve, approve with
conditions, or deny the applicant’s request for leasee authorization to proceed through
the town’s development review process. The approval of this request will only grant the
applicant the required authorization necessary to proceed through the town’s
development review process and does not constitute an explicit approval of the
proposed improvements.
Should the Council grant permission to proceed, the applicant will need to file a request
for a variance from Section 14-10-9, Fences, Hedges, Walls, and Screening, Vail Town
Code, pursuant to Section 12-17, Variances, Vail Town Code, to allow for deviations
from the fence height limitations.
V. RECOMMENDATION
Should the Vail Town Council choose to approve the applicant’s request, Staff
recommends the Town Council pass the following motion:
4/15/2014
Town of Vail Page 3
“The Vail Town Council approves the applicant’s request to proceed
through the development review process pursuant to a fence installation at
the West Vail Community Garden.”
VI. ATTACHMENTS
A. Garden fence design
B. Site plan
4/15/2014
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: April 15, 2014
ITEM/TOPIC: Resolution No. 14, Series of 2014 - A Resolution Establishing the Annual Fee
in Lieu Amount for Commercial Linkage and Inclusionary Zoning.
PRESENTER(S): Nina Timm
ACTION REQUESTED OF COUNCIL: Approve, approve with modifications or deny
Resolution No. 14, Series of 2014 as presented.
BACKGROUND: In 2007 the Vail Town Council established commercial linkage and
inclusionary zoning requirements. One of the five methods to provide the requisite employee
housing is payment of a fee in lieu. In accordance with Vail Town Code Sections 12-23-6 and
12-24-6 the fee in lieu amounts shall be established annually by resolution of the Vail Town
Council.
STAFF RECOMMENDATION: Approve Resolution No. 14, Series of 2014 as presented.
ATTACHMENTS:
Memorandum
Resolution No. 14, Series of 2014
4/15/2014
To: Vail Town Council
From: Community Development Department
Date: April 15, 2014
Subject: Resolution No. 14, Series of 2014 – Establishing annual fee in lieu amounts
I. INTRODUCTION
On April 4, 2007 the Vail Town Council adopted Ordinances Nos. 7 and 8, Series of
2007 establishing commercial linkage and inclusionary zoning. The regulations provide
five methods of mitigation to provide the requisite employee housing. One of the
methods of mitigation is paying a fee in lieu of providing the employee housing.
In accordance with Vail Town Code Sections 12-23-6 and 12-24-6 the fee in lieu for
each employee to be housed and for each square foot of employee housing required
shall be established annually by resolution of the Vail Town Council.
The employee housing fee in lieu amount reflects the gap between a two-person
household earning 120% of the Area Median Income (“AMI”) and the median cost per
unit plus an administrative fee of $3,000 per employee or $3.65 per square foot.
As illustrated below area median income has remained relatively flat in Eagle County.
The median price per square foot for Vail’s real estate has remained relatively constant
for the past three-years. Due to an increased number of real estate closings that went
under contract pre-2009, 2010 showed a spike in prices.
$76,800 $77,880
$80,400
$83,100
$81,600
$83,700
$81,600
$83,520
$76,000
$81,000
$86,000
20062007200820092010201120122013
Year Source: US Dept. of Housing and Urban Development
Eagle County
120% AMI for a 2-Person Household
4/15/2014
Town of Vail Page 2
From 2012 to 2013 the two-person AMI increased $1,920 and the median price per
square foot increased $39.
II. ANNUAL FEE IN LIEU TRENDS
While AMI has remained relatively flat in Eagle County the median price per square foot
for Vail real estate has fluctuated. Based on developer input that substantial changes in
the fee in lieu make it more difficult to plan development, in 2010 the Vail Town Council
amended the calculation method to include averaging the fee in lieu amount with the
previous two years, to more accurately reflect market conditions.
The charts below illustrate the fee in lieu amounts since their adoption in 2007.
$528 $596
$897
$503
$596
$460 $442 $481
$0
$200
$400
$600
$800
$1,000
20062007200820092010201120122013
Year Source: Eagle County Assessor's Data
Vail's Median Price / Square Foot
For All Residential Real Estate Sold
$131,385
$166,464
$329,206
$189,990 $177,533
$84,298 $74,481 $51,800
$0
$50,000
$100,000
$150,000
$200,000
$250,000
$300,000
$350,000
20072008200920102011201220132014
Year
Annual Town of Vail
Fee in Lieu Per Employee
4/15/2014
Town of Vail Page 3
III. 2014 FEE IN LIEU CALCULATION
The formula for commercial linkage is:
Affordability Gap ($87,075) / 1.5 (average employees per unit) =
Gap per Employee ($58,050) + the two previous years ($41,850 and $46,500) /
three years + administrative fee ($3,000 per employee) =
$51,800 and rounded to the nearest whole dollar
The formula for inclusionary zoning is:
Affordability Gap ($87,075) / 825 (average square feet of units) =
Gap per Square Foot ($106) + the two previous years ($76 and $85) /
three years + administrative fee ($3.65 per square foot) =
$92.65 and rounded to the nearest whole dollar
IV. ACTION REQUESTED OF TOWN COUNCIL
Approve, approve with modifications or deny Resolution No. 14, Series of 2014 as
presented.
V. STAFF RECOMMENDATION
Staff recommends the Vail Town Council approve Resolution No. 14, Series of 2014 as
presented.
VI. ATTACHMENT
Resolution No. 14, Series of 2014
$236.65
$301.65
$398.65
$236.65 $240.65
$137.65 $134.65 $92.65
$0
$100
$200
$300
$400
$500
20072008200920102011201220132014
Year
Annual Town of Vail
Fee in Lieu Per Square Foot
4/15/2014
Resolution No. 14, Series of 2014 Page 1 of 3
RESOLUTION NO. 14
Series of 2014
A RESOLUTION ESTABLISHING THE 2014 PAYMENT OF FEES IN LIEU FOR EACH
EMPLOYEE TO BE HOUSED, AS REQUIRED BY CHAPTER 12-23, COMMERCIAL
LINKAGE, AND FOR EACH SQUARE FOOT, AS REQUIRED BY CHAPTER 12-24,
INCLUSIONARY ZONING, VAIL TOWN CODE, AND SETTING FORTH DETAILS IN
REGARD THERETO.
WHEREAS, on April 3, 2007 the Vail Town Council adopted of Ordinance Nos. 7
& 8, Series of 2007 establishing Commercial Linkage and Inclusionary Zoning
requirements in the Town of Vail; and
WHEREAS, pursuant to Sections 12-23-6 and 12-24-6, Methods of Mitigation,
payment of fees in lieu is one of five methods by which the mitigation of employee
housing required may be accomplished; and
WHEREAS, in accordance with Sections 12-23-6 and 12-24-6, the fees in lieu for
each employee to be housed and for each square foot of employee housing required
shall be established annually by resolution of the Vail Town Council; and
WHEREAS, the Vail Town Council has determined that the proposed fee in lieu
amounts accurately reflect the affordability gap between a two person household earning
120% of the 2013 Area Median Income (AMI) and the 2013 Median Cost per Unit;
WHEREAS, the Vail Town Council has determined the proposed fee in lieu
amount should be calculated and then averaged with the two (2) previous years to more
accurately reflect market conditions; and
WHEREAS, the Vail Town Council finds that this Resolution furthers the
development objectives of the Town and is in the best interest of the Town as it
promotes the coordinated and harmonious development of the Town in a manner that
conserves and enhances the availability of employee housing within the Town of Vail.
NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE
TOWN OF VAIL, COLORADO:
1. Establishment of Fees in Lieu
a. The fees in lieu for each employee to be housed or for
each square foot of employee housing provided in accordance
with Chapters 12-23, Commercial Linkage, and 12-24,
Inclusionary Zoning, shall be established annually by resolution of
the Town Council, provided that, in calculating that fee, the Town
Council shall include the net cost (total cost less the amount
covered by rental or sale income) of real property and all related
planning, design, site development, legal, construction and
construction management costs of the project, in current dollars,
which would be incurred by the Town to provide housing for the
4/15/2014
Resolution No. 14, Series of 2014 Page 2 of 3
employee to be housed or for each square foot of employee
housing provided in that year;
b. An administrative fee of $3,000/per employee or $3.65 per
square foot shall be added to the amount set forth in paragraph a
hereof.
c. Fees in lieu shall be calculated each year and that amount
shall be averaged with the previous two (2) years calculated fees
in lieu to establish the new annual fees in lieu.
d. Fees in lieu shall be due and payable prior to the issuance
of a building permit for the development.
e. The Town shall only use monies collected from fees in lieu
to provide new employee housing.
The calculation formula for fee in lieu has been attached for reference
(Exhibit A).
2. 2014 Payment of Fees in Lieu Amounts
a. Fee in lieu per employee (commercial linkage) = $51,800
b. Fee in lieu per square foot (inclusionary zoning) = $92.65
3. Effective Date of the Resolution
This Resolution shall be effective immediately upon adoption.
INTRODUCED, READ, APPROVED AND ADOPTED this 15th day of April,
2014.
Andrew P. Daly, Mayor, Town of Vail
ATTEST:
Patty McKenny, Town Clerk
4/15/2014
Resolution No. 14, Series of 2014 Page 3 of 3
Exhibit A
2014
Fee in Lieu Calculation Formula
120% Area Median Income (2-person household)* $83,520
Affordable Monthly Housing Payment $2,088
Property Taxes/Insurance/HOA (20% of Housing Payment) $418
Mortgage Payment $1,632
Maximum Mortgage Amount $295,000
Affordable Purchase Price $309,750
Average Square Feet of Units 825
2013 Median Price per Square Foot (all units)** $481
Cost per Unit $396,825
Affordability Gap/Payment per Unit in Lieu $87,075
***Assumes 5% down, 5.5% interest for 30 years.
Gap per Employee (1.5 emps/household on average) $58,050
2013 Gap per Employee (not averaged) $41,850
2012 Gap per Employee (not averaged) $46,500
Administrative Fee per Employee $3,000
Fee per Square Foot per Employee $106.00
2013 Fee per Square Foot per Employee (not averaged) $76.00
2012 Fee per Square Foot per Employee (not averaged) $85.00
Administrative Fee per Square Foot per Employee $3.65
Fee in Lieu per Employee $51,800***
Fee in Lieu per Square Foot $92.65
(Note – these figures to be established annually by the Vail Town Council)
* As published by the US Department of Housing and Urban Development
** Calculated using 2013 Eagle County Assessor’s Data Base data
*** Rounded to the nearest dollar
4/15/2014
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: April 15, 2014
ITEM/TOPIC: Second reading of Ordinance No. 10, Series 2014, Ordinance making budget
adjustments to the Town of Vail General Fund, Capital Projects Fund, Real Estate Transfer
Tax Fund, Conference Center Fund, Dispatch Services Fund, Heavy Equipment Fund, Debt
Service Fund and Timber Ridge Enterprise Fund.
PRESENTER(S): Kathleen Halloran
ACTION REQUESTED OF COUNCIL: Approve or approve with amendments Ordinance No.
10, Series 2014.
BACKGROUND: Please see attached memorandum.
STAFF RECOMMENDATION: Approve or approve with amendments Ordinance No. 10,
Series 2014.
ATTACHMENTS:
Supp
4/15/2014
TO: Vail Town Council
FROM: Finance Department
DATE: April 9, 2014
SUBJECT: 2014 Supplemental Appropriation
On Tuesday evening, you will be asked to approve a supplemental appropriation of the
2014 budget upon second reading.
Changes from first reading
The following items reflect updates since first reading:
General Fund
$11,000 is requested to update the town’s emergency preparedness operations plan. A
consultant frequently used within Eagle County would be hired to prepare a strategic
plan identifying an emergency response approach based on national models (FEMA’s
Incident Command System format) and will bring the town’s plan concurrent with the
county’s updated plan.
$70,000 is requested to fund a resort competitiveness study. Specifically, RRC
Associates would perform a review of existing research, develop a competitive
assessment (peer resort visits, analysis of infrastructure/facilities, etc.) and recommend
actions. Please see attached proposal for more details.
Capital Projects Fund
During the April 1st Council meeting, an acceleration of street light replacement project
was approved for replacement of light fixtures throughout town. Budgeted expenditures
would increase by $246,000.
$25,000 is requested for additional conceptual design, program analysis and potential
legal costs should the town continue plans for a municipal site redevelopment.
$7,550 is requested to supplement the $5,000 originally budgeted in 2014 for the
Chamonix Housing Market study. Earlier this year the town contracted with Rees
Consulting for this work.
4/15/2014
4940 Pearl East Circle, Suite 103 Boulder, CO 80301 TEL 303/449-6558 FAX 303/449-6587 www.rrcassociates.com
April 10, 2014
Kelli McDonald, Economic Development Manager
Stan Zemler, Town Manager
Town of Vail
Via email: kmcdonald@vailgov.com, szemler@vailgov.com
Dear Kelli and Stan:
Introduction
This letter is a proposal for the project that we are preliminarily calling “The Competitive Resort Plan –
Vail 2020 and Beyond.”1 We have outlined the types of information our team would assemble and an
overall approach. I have also identified several deliverable products that we will present including
extensive documentation of our work, and a presentation of findings and the overall framework in a
facilitated work session with Town Council that would likely occur as a part of the July 2014 retreat. The
broad goal is to gather information in a comprehensive and carefully presented way, in order to ground
discussions of Vail’s competitive future. Additionally, we will organize the data to support action steps
that can make Vail more competitive in the future.
As Vail considers 2020 and beyond our work will permit the Town decision-makers to draw upon a
variety of past research and previously established studies and objectives. Our goal is to avoid starting
over; rather we propose to build upon information that is generally available, but that will be
customized to Vail. For this work we will bring together a variety of data and studies and apply it to
questions related to Vail’s long term positioning. The broad objective of the project is to establish a
carefully constructed framework for considering the future of the Town.
The Process
Upon authorization to proceed we will begin to gather and organize information from a broad set of
sources on a variety of topics. As described below, we will focus on areas which are likely to influence
Vail’s long-term competiveness and which are amenable to action. While we will not focus on the
mountain, we recognize that there are overlaps between the activities of Vail Resorts and the Town, and
that long-term positioning will ideally be served by some collaborative discussions and actions.
We will carefully document our work so that we will be creating information resources that can be used
by a variety of stakeholders including Town staff, elected officials, consultants, Vail Resorts, etc. The
goal is to create a dynamic resource that can be used by all, designed to get everyone “on the same
page” and positioned to move forward, and avoid having future discussions stop in order to “do more
study.”
1 The effort could be given an acronym of some type such as CRP 2020.
4/15/2014
K. McDonald, S. Zemler
April 10, 2014
p. 2
We anticipate a work session with staff on or about June 2 to share information and to discuss how the
overall work program is shaping up. Additionally, we anticipate being in regular contact with Kelli to
ensure that we are communicating about the data sources, findings, and/or gaps.
The RRC team would work toward the Town Council’s retreat in July as a tentative date on which the
information can be shared and applied. In advance of the retreat, a certain amount of information
would/could be provided for review, with the idea that a session at the retreat would be to review the
data framework and context, but then to position Council to confidently use the information for
decisions. The goal of the overall process is to get to a point where the studies and data resources can
be used to support additional plans and actions. RRC staff will be available to assist in facilitating our
portion of the retreat, and will have at least three senior staff members available (Chris Cares, Nate
Fristoe, David Becher) as resources to interpret and apply the data.
It should be recognized that the process proposed in this study may well be the first step in a much
larger (and longer) process that could require not only different kinds of inputs (i.e., public process) and
other kinds of specialized studies or plans to fully address Vail’s competitive positioning. Also, we point
out that we have suggested this might be identified as a “2020” study but some elements of the study
will have very long time horizons (i.e. transportation improvements, or climate change) and we might
want to consider the implications of these types of topics as you lay out an overall plan with Council.
Products
The process will result in several deliverable products including:
Overview materials describing the data resources behind the Competitive Resort Plan for
distribution in advance of the Council retreat.
A Power Point presentation that can be used at the retreat, but that will also become a resource
for ongoing use by Town staff and others, independent of the RRC team.
A detailed Final Report describing the findings from the study and the interrelationships
between the data sources. We view this as a critical outcome of the process – the assembled
information must explore and explain how multiple topics are intertwined, and should be
organized to be viewed holistically rather than as independent “chapters” of a study. For
example, take the Frontage Road as a topic. In order to fully understand how it might function
in the future it is important to understand the current use of the road and what is known about
days that it fills. This assessment would draw on what is known about the mix of skiers on the
mountain on certain days (requiring Vail Resorts input), but also on the relationship of these fill
days to Front Range pass usage, now and in the future, and what part of the parking use on the
Frontage Road is attributable to locals. Without promising to answer every potential question
that comes up in Vail in advance, we are suggesting that there is an opportunity to gather and
report on information in a way that can support the “interconnectedness” of local decisions and
can provide information to inform the discussions as Vail moves forward.
Finally, we will compile and organize the supporting data in appendices, so that the user who
wishes to dig deeper would be able to go to actual data “behind” the report rather than having
to wade through it in the body of the report.
Topics to Be Addressed in the Study
We would develop a number of different aspects of looking at current and future conditions based on:
Market Trends
Demographics (NSAA, CSCUSA, national and state trends)
4/15/2014
K. McDonald, S. Zemler
April 10, 2014
p. 3
Resort products, skiing/boarding products now and (speculatively) in the future
Season pass issues and opportunities
Resort ownership landscape (Expected to change? Implications?)
Established markets – e.g., Front Range ski market (Consider RRC’s FR Panel buy-in for a
sequence of questions as part of the end of year panel – see below for discussion),
Destination, International, Locals.
Carrying capacity and crowding questions
Product Evaluations (Vail and Other Resorts)
Amenities
Guest satisfaction winter and summer
Events as an economic driver
Pricing
TOSV and other comparative sales tax/fiscal elements
Retail mix within the community
Competitive Resort Evaluations
Who is the competition?
What are they doing?
Summer (improvements, competitive environment, sources of demand, etc.)
Resort business: where does Vail fit in the constellation of resorts? How much have resort
ratings, and Vail specifically, changed over time? (e.g., as evaluated in Ski Mag).
o What are visitors to Vail saying in winter and summer? What comparables exist from
other resorts?
o How is the overall industry/visitor profile changing? What might the future hold in
terms of actual numbers (Vail’s share of various markets) and general trends?
o Front Range and Destination visitor passes
o Loyalty questions – is there data to explore long-term aspects of loyalty to the Vail
resort brand? Other resort brands?
o What resorts are growing? Why? What can we learn from them?
Broader Economic Forces or Contextual Opportunities or Challenges
The Colorado context and economy
Air access
Climate change
I-70
Interconnect initiatives at other resorts, or other major competitive forces
Real estate trends and opportunities (current ownership, competitive opportunities)
Community leadership/governance/organizations (nonprofits), etc.
Data Resources
RRC will draw upon our long-time experience in Vail, as well as in the snowsports industry. The team
will gather information from a variety of organizations (NSAA, CSCUSA, Destimetrics, etc.) and from
various studies conducted by our firm or others. The list below is not intended to be complete, but it
provides an overview of some of the resources that have been identified for use in this study.
Vail 2020 and other major planning initiatives in Vail. Summarize and organize.
Vail Resorts Master Planning documents
NSAA studies and initiatives including: Kottke, National Demographic, Snowboarding, Summer,
Model for Growth, etc.
4/15/2014
K. McDonald, S. Zemler
April 10, 2014
p. 4
Colorado Ski Country (CSCUSA) studies and initiatives – economic studies, 5th grade passport,
etc.
Ski Magazine findings
Town of Vail Summer Research
Vail Events Research
Vail Resorts – willing to share selected types of information to confirm trends and baselines?
RRC work, and studies by others that are in the public domain (Whistler, Snowmass, Aspen,
Breckenridge, etc.)
Previous branding work for Vail and others such as Burke
RRC’s Destination Pricing Study
Real estate trends
Medical and/or other economic development resources that may exist
Community Survey results – 2014 and previous years, what are the trends?
Goodness MFG study
Various Transportation Studies including Vail parking surveys, Eagle Airport survey, I-70 PEIS?)
RRC’s Front Range Panel (as an option to consider posing questions to a sample of Front Range
residents on topics related to behaviors or perceptions of Vail)
Budget
There is some flexibility on our part concerning budget. However, we believe that a project of
this scope and potential warrants sufficient budget to allow our team to draw heavily on our
experience and data resources. We are suggesting a budget of between $60,000 and $70,000.
This would not include the potential use of the RRC Front Range Panel to explore selected topics
and it would not include other specialized studies to fill in information gaps that might be
encountered as data as assembled. It does contemplate a cost to accessing the SKI Magazine
databases although that cost has not yet been determined but it would be expected to be able
to be met with the $60 to $70k range.
Schedule:
RRC will begin preliminary work upon authorization to proceed. Stan Zemler will review the
work program with Council on or about _________.
Goodness finished on May 20. RRC will attend Council session for Goodness debrief.
Work session with TOV staff on or about May 28 to review progress by RRC and general
direction
July 1 – draft of RRC materials to TOV staff for preliminary review
July 8 – RRC Council packet ready for inclusion in packet for July 15th session
July 15 work session with Council on the competitiveness plan – perhaps facilitate ~2 hours of ~4
hour meeting. To be attended by Chris Cares, David Becher and Nate Fristoe.
Sincerely,
RRC ASSOCIATES
C. Chris Cares, Managing Director
4/15/2014
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4/15/2014
201320142014
Amended2013VarianceOriginal1stProposed
BudgetActualFav / (Unfav)BudgetSupplementalAmended
Revenue
Earnings on Investments1,200 14,482 13,282 1,200 - 1,200
Total Revenue 1,200 14,482 13,282 1,200 - 1,200
Expenditures - General Government
Capital Outlay842,694 842,694 - - -
Total Expenditures 842,694 842,694 - - - -
Other Financing Sources (Uses)
Transfer to Real Estate Transfer Tax Fund(6,785,000) (4,948,682) 1,836,318 - 1,836,318 1,836,318
Revenue Over (Under) Expenditures (7,626,494) (5,776,894) 1,849,600 1,200 (1,836,318) (1,835,118)
Beginning Fund Balance7,719,784 7,719,784 93,290 1,849,600 1,942,890
Ending Fund Balance 93,290$ 1,942,890$ 94,490$ 107,772$
TOWN OF VAIL 2014 PROPOSED BUDGET
SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE
CONFERENCE CENTER FUND
- 9 -
4/15/2014
2014
20132013Variance20141stProposed
AmendedActualFav / (Unfav)BudgetSupplementalAmended
Revenue
E911 Board Revenue 801,603$ 855,483$ 53,880$ 776,956$ -$ 776,956$
Interagency Charges1,127,338 1,126,687 (651) 1,151,619 - 1,151,619
Town of Vail Interagency Charge569,193 568,854 (339) 590,961 - 590,961
Earnings on Investments10,000 2,305 (7,695) 8,200 - 8,200
Other - 351 351 - - -
Total Revenue 2,508,134 2,553,681 45,547 2,527,736 - 2,527,736
Expenditures
Salaries & Benefits1,947,887 1,928,350 19,537 1,968,386 - 1,968,386
Operating, Maintenance & Contracts546,388 446,833 99,555 550,406 - 550,406
Capital Outlay 177,146 155,451 21,695 - 3,000 3,000
Total Expenditures 2,671,421 2,530,634 140,787 2,518,792 3,000 2,521,792
Revenue Over (Under) Expenditures(163,287)23,047186,3348,944(3,000)5,944
Other Financing Sources (Uses)
Transfer to Capital Projects Fund43,000 43,000 - - - -
Total Financing Sources (Uses)43,000 43,000 - - - -
Surplus Net of Transfers & New Programs (206,287) (19,953) 186,334 8,944 (3,000) 5,944
Beginning Fund Balance799,983 799,983 593,697 186,334 780,030
Ending Fund Balance 593,697$ 780,030$ 602,641$ 183,334$ 785,974$
TOWN OF VAIL 2014 PROPOSED BUDGET
SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE
DISPATCH SERVICES FUND
- 10 -
4/15/2014
20142014
2013 2013VarianceOriginal1stProposed
Amended ActualFav / (Unfav)BudgetSupplementalAmendedComments
Revenue
Town of Vail Interagency Charge2,934,780$ 2,841,993$ (92,787)$ 3,011,352$ -$ 3,011,352$
Insurance Reimbursements & Other- 50,733 50,733 - - -
Earnings on Investments16,084 3,529 (12,555) 14,650 - 14,650
Equipment Sales and Trade-ins111,920 108,482 (3,438) 127,380 - 127,380
Total Revenue3,062,784 3,004,737 (58,047) 3,153,382 - 3,153,382
Expenditures
Salaries & Benefits1,016,396 880,983 135,413 973,366 - 973,366
Operating, Maintenance & Contracts1,434,948 1,453,948 (19,000) 1,467,074 15,400 1,482,474 Study on alternative fuels
Capital Outlay933,900 784,968 148,932 975,900 148,964 1,124,864 Re-appropriate for vehicles budgeted
in 2013, but not received until 2014
Total Expenditures3,385,244 3,119,900 265,344 3,416,340 164,364 3,580,704
Revenue Over (Under) Expenditures (322,460) (115,163) 207,297 (262,958) (164,364) (427,322)
Beginning Fund Balance2,400,209 2,400,209 2,077,749 207,297 2,285,047
Ending Fund Balance 2,077,749$ 2,285,047$ 1,814,791$ 1,857,725$
SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE
HEAVY EQUIPMENT FUND
TOWN OF VAIL 2014 PROPOSED BUDGET
- 11 -
4/15/2014
2014
201320141stProposed
ActualBudgetSupplementalAmendedComments
Revenue
Transfer from Capital Projects Fund-$ -$ -$ -$
Earnings on Investments and Other40 - - -
Total Revenue40 - - -
Expenditures
Total Expenditures- - - -
Revenue Over (Under) Expenditures 40 - - -
Other Financing Sources (Uses)
Transfer to Capital Projects Fund- - (21,271) (21,311) Transfer balance to Capital
Projects Fund
Total Other Financing Sources (Uses)- - (21,271) (21,311)
Beginning Fund Balance21,271 21,271 40 21,311
Ending Fund Balance 21,311$ 21,271$ -$
DEBT SERVICE FUND
TOWN OF VAIL 2014 PROPOSED BUDGET
SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE
- 12 -
4/15/2014
Ordinance No. 10, Series of 2014
ORDINANCE NO. 10
SERIES OF 2014
AN ORDINANCE MAKING BUDGET ADJUSTMENTS TO THE TOWN OF VAIL GENERAL
FUND, CAPITAL PROJECTS FUND, REAL ESTATE TRANSFER TAX FUND, CONFERENCE
CENTER FUND, DISPATCH SERVICE FUND, HEAVY EQUIPMENT FUND, DEBT SERVICE
FUND AND TIMBER RIDGE ENTERPRISE FUND OF THE 2014 BUDGET FOR THE TOWN
OF VAIL, COLORADO; AND AUTHORIZING THE SAID ADJUSTMENTS AS SET FORTH
HEREIN; AND SETTING FORTH DETAILS IN REGARD THERETO.
WHEREAS, contingencies have arisen during the fiscal year 2014 which could not have
been reasonably foreseen or anticipated by the Town Council at the time it enacted Ordinance No.
15, Series of 2013, adopting the 2014 Budget and Financial Plan for the Town of Vail, Colorado;
and,
WHEREAS, the Town Manager has certified to the Town Council that sufficient funds are
available to discharge the appropriations referred to herein, not otherwise reflected in the Budget, in
accordance with Section 9.10(a) of the Charter of the Town of Vail; and,
WHEREAS, in order to accomplish the foregoing, the Town Council finds that it should make
certain budget adjustments as set forth herein.
NOW, THEREFORE, BE IT ORDAINED, BY THE TOWN COUNCIL OF THE TOWN OF
VAIL, COLORADO that:
1. Pursuant to Section 9.10(a) of the Charter of the Town of Vail, Colorado, the Town
Council hereby makes the following budget adjustments for the 2014 Budget and Financial Plan for
the Town of Vail, Colorado, and authorizes the following budget adjustments:
General Fund $ 407,900
Capital Projects Fund 6,445,449
Real Estate Transfer Tax Fund 13,931,234
Conference Center Fund 1,836,318
Dispatch Services Fund 3,000
Heavy Equipment Fund 164,364
Debt Service Fund 21,311
Timber Ridge Enterprise Fund 961,007
Total $ 23,770,583
2. If any part, section, subsection, sentence, clause or phrase of this ordinance is for any
4/15/2014
Ordinance No. 10, Series of 2014
reason held to be invalid, such decision shall not affect the validity of the remaining portions of this
ordinance; and the Town Council hereby declares it would have passed this ordinance, and each
part, section, subsection, sentence, clause or phrase thereof, regardless of the fact that any one or
more parts, sections, subsections, sentences, clauses or phrases be declared invalid.
3. The Town Council hereby finds, determines, and declares that this ordinance is
necessary and proper for the health, safety, and welfare of the Town of Vail and the inhabitants
thereof.
4. The repeal or the repeal and reenactment of any provision of the Municipal Code of
the Town of Vail as provided in this ordinance shall not affect any right which has accrued, any duty
imposed, any violation that occurred prior to the effective date hereof, any prosecution commenced,
nor any other action or proceedings as commenced under or by virtue of the provision repealed or
repealed and reenacted. The repeal of any provision hereby shall not revive any provision or any
ordinance previously repealed or superseded unless expressly stated herein.
5. All bylaws, orders, resolutions, and ordinances, or parts thereof, inconsistent
herewith are repealed to the extent only of such inconsistency. This repealer shall not be construed
to revise any bylaw, order, resolution, or ordinance, or part thereof, theretofore repealed.
INTRODUCED, READ, APPROVED, AND ORDERED PUBLISHED ONCE IN FULL ON
FIRST READING this 1st day of April, 2014, and a public hearing shall be held on this Ordinance
on the 15th day of April, 2014, at the regular meeting of the Town Council of the Town of Vail,
Colorado, in the Municipal Building of the town.
_______________________________
Andrew P. Daly, Mayor
ATTEST:
___________________________
Patty McKenny, Town Clerk
READ AND APPROVED ON SECOND READING AND ORDERED PUBLISHED IN FULL this 15th
day of April 2014.
_____________________________
Andrew P. Daly, Mayor
ATTEST:
________________________________
Patty McKenny, Town Clerk
4/15/2014
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: April 15, 2014
ITEM/TOPIC: Adjournment ( 7:15 p.m.)
4/15/2014