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HomeMy WebLinkAbout2014-05-20 Agenda and Support Documentation Town Council Work SessionNOTE K 3 E VAIL TOWN COUNCIL WORK SESSION AGENDA VAIL TOWN COUNCIL CHAMBERS 75 S. Frontage Road W. Vail, CO 81657 1:00 P.M., MAY 20, 2014 TOWN OF VAIN Times of items are approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. Public comments on work session item may be solicited by the Town Council. ITEM /TOPIC: DRB /PEC Update (10 min.) PRESENTER(S): Warren Campbell ITEM /TOPIC: Colorado Municipal League Legislative Update (30 min) PRESENTER(S): Sam Mamet, Colorado Municipal League ITEM /TOPIC: Vail Valley Medical Center Master Plan Process A presentation of the initial steps and planning consideration in the planning process for the Vail Valley Medical Center Facilities Master Plan. The presentation will include information on the planning process, background work completed to date, planning considerations, format of the master plan document and the projected schedule of next steps. (30 min.) PRESENTER(S): George Ruther, Director, Community Development and Doris Kirchner, CEO, President, Vail Valley Medical Center ACTION REQUESTED OF COUNCIL: Listen to the presentation and provide any initial feedback or comment that the Town Council may have at this time. BACKGROUND: The idea for a facilities master plan for the VVMC campus rose out of the municipal site redevelopment project. During discussions regarding the municipal site project, a number of land planning opportunities and facility improvement needs were identified. While the municipal site redevelopment project is no longer being actively pursued by the VVMC and the Town of Vail, the need for certain facility improvements on the VVMC campus remains and opportunities for better land planning still exists. Through previous communications with the Town, VVMC has been given conceptual approval to explore master planning options and ideas which may include the use of certain town owned lands. More specifically, those lands include the town's municipal site located at 75 South Frontage Road and 281 West Meadow Drive, library parking lot (Lot 10, Vail Village Filing 2). No final decisions on that matter, however, have been reached. ITEM /TOPIC: Discussion about agenda topics for meeting with Eagle County School District (15 min.) BACKGROUND: Vail Town GWRdNlitlentified Key Initiatives and Tactics that supported their Focus Area II - Grow Balanced Community by developing a plan with the Eagle County School District for Red Sandstone Elementary School. This discussion will provide the opportunity to create the agenda to use with School District Board members at a future meeting. 5. ITEM /TOPIC: Information Update: 1) Commission on Special Events Meeting Minutes from May 7, 2014 2) Vail Economic Advisory Council Meeting Minutes from May 13, 2014 3) Proposed IGA for emergency response to Vail Pass by Vail Fire and Emergency Services 4) 2013 Deed Restricted Employee Housing Compliance Status Report 5) US Forest Service Logging along Piney Lake Road 6) Skate Park Update 5 min. (5 min.) 6. ITEM /TOPIC: Matters from the Mayor, Council and Committee Reports (15 min.) 7. ITEM /TOPIC: Executive Session, pursuant to C.R.S. §24- 6- 402(4)(a)(b)(e) - to discuss the purchase, acquisition, lease, transfer, or sale of property interests; to receive legal advice on specific legal questions; and to determine positions, develop a strategy and instruct negotiators, Regarding: Timber Ridge redevelopment. (40 min.) PRESENTER(S): Matt Mire 8. ITEM /TOPIC: Adjournment (ESTIMATED 3:45 p.m.) NOTE: UPCOMING MEETING START TIMES BELOW (ALL ARE APPROXIMATE DATES AND TIMES AND SUBJECT TO CHANGE) -------------- - - - - -- THE NEXT REGULAR VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BEGIN AT APPROXIMATELY 12:30 P.M. (or TBD), TUESDAY, May 20, 2014 IN THE VAIL TOWN COUNCIL CHAMBERS FUTURE AGENDA ITEMS: Ongoing agenda items TBD: DRB /PEC updates - Warren - WS - 15 min.; Information Updates Attachments: WS - 15 min.; Executive Session items: 30 min.; Consent Agenda: 5 min.; Town Manager Report: 5 min. FUTURE AGENDA ITEMS: CDOT and CSP Vail Pass Review (2 pm) - 6/3 Discussion of SWOT Results - WS - 6/3 Interview and Selection of new LLA members - WS & ES - 6/3 Colorado Ski & Snowboard Museum - Request to Proceed - ES - 6/3 2013 Audit Presentation - ES - 6/3 (Michael Jenkins, 15 min.) Half Day Budget Retreat - (morning) WS - 6/17 Discussion with Eagle County Commissioners - WS - 6/17 Golf Course Club House Update - 6/17 Community Survey Results - 30 min. - ES - 6/17 Half Day Retreat Competitiveness Plan - WS - 7/15 Finalize Budget Parameters - WS - 7/15 Quarterly Report on Capital Projects & Programs - (Info Update) WS - 7/15 Half Day Retreat Define Balanced Community - WS - 8/5 Discussion of Major Revenue Projections - WS - 8/5 Discussion on Economic Di4y4v/ Stakeholders - WS - 8/19 Discussion of Parking & Transportation - WS - 9/2 WMC Master Plan Discussion - WS - 9/16 Discussion of Five Year Capital & RETT Plans - WS - 9/16 Half Day Retreat w/ VLHA - WS - 10/7 Discussion on Town Manager's Budget (Final Draft) - WS - 10/7 Discussion on Adoption of Strategic Competitiveness Plan - WS - 10/21 Quarterly Status Report on Capital Projects & Programs (Info Update) - WS -10/21 First Reading of Ordinance Budget Adoption - ES - 10/21 Discussion on Aspen Report & Follow up - WS - 11/4 Second Reading of Ordinance Budget Adoption - ES - 11/4 Discussion on Technology - WS - 11/4 Site tour of Walking Mountain Science Center - TBD Meet with Avon Town Council - TBD Investment Policy Update ES - TBD 1 -70 Vail Underpass Traffic Analysis Update - ES - TBD - Tom Clean Up Title 12 Ordinance - TBD NEPA and Uniformed Relocation Act - 30 min. - ES - Mike Vanderhoff - TBD Plastic bags - TBD Village Information Center - Greg - TBD Fee Schedule changes - George - TBD Neighborhood Speed Control - TBD - Greg /Dwight Housing Strategic Plan - George - TBD Beaver policy update - Kristen - WS - TBD Vail Valley Medical Center Master Plan Update - 60 min - ES - George - TBD 2015 WAC construction restrictions discussion - 30 min - WS- George - TBD Sister City discussion - TBD Discussion of future of RSES - TBD Streaming PEC & DRB - TBD 2015 Expectations /Legacy Piece - TBD 2015 Town -wide fulfillment - TBD VLMD Term limits - TBD Marijuana policy discussion - WS - Matt - TBD Walking Mountains zero waste program presentation - TBD 5/20/2014 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: May 20, 2014 ITEM /TOPIC: DRB /PEC Update PRESENTER(S): Warren Campbell ATTACHMENTS: May 7, 2014 DRB Meeting Results May 21, 2014 PEC Meeting Results 5/20/2014 TOWN Of vn' iL1 TOWN OF VAIL ' DESIGN REVIEW BOARD AGENDA PUBLIC MEETING May 7, 2014 Council Chambers 75 South Frontage Road West - Vail, Colorado, 81657 MEMBERS PRESENT MEMBERS ABSENT Tom Dubois Brian Gillette Rollie Kjesbo Bill Pierce Andy Forstl PROJECT ORIENTATION 1:00pm SITE VISITS 1. Talisman - 62 East Meadow Drive 2. Vista Bahn Building - 298 Hanson Ranch Road 3. Elk Meadows - 1624 Buffehr Creek Road 4. Cousins At Vail - 327 Rockledge Road 5. Horvitze /Lipnick Res. — 1255 Westhaven Drive MAIN AGENDA 3:00pm Horvitze /Lipnick Duplex DRB140110 Joe Final review of a minor exterior alteration (re -roof) 1255 Westhaven Circle /Lot 45, Glen Lyon Subdivision Applicant: Matthew Horvitze and Janie Lipnick, represented by Turner Morris ACTION: Approved with condition(s) MOTION: Kjesbo SECOND: Gillette VOTE: 5 -0 -0 CONDITION(S): 1) The applicant shall paint the gutters and downspouts dark brown to match the standing seam metal roof before requesting a final planning inspection. 2. Gill Colorado LLC DRB140085 Jonathan Final review of a minor exterior alteration (window /sliding door) 62 East Meadow Drive /Lot K & L, Block 5E, Vail Village Filing 1 Applicant: Gill Colorado LLC, represented by Gies Architects, David R. Burns ACTION: Approved MOTION: Kjesbo SECOND: Gillette VOTE: 4 -1 -0 (Pierce opposed) 3. Cousins of Vail DRB140103 Joe Conceptual review (addition /exterior) 327 Rockledge Road /Lot B, Rockledge Subdivision Applicant: Cousins of Vail, represented by Krueger Architecture, Pavan Krueger ACTION: Conceptual, No Vote 4. Vista Bahn Building DRB140102 Final review of a minor exterior alteration (pedestrian bridge, 298 Hanson Ranch Road /Lot C, Block 2, Vail Village Filing 1 Applicant: Remonov & Co, represented by Mauriello Planninc ACTION: Tabled to May 21, 2014 5/20/2 ge 1 vents, doors) Group Jonathan MOTION: Kjesbo SECOND: Pierce VOTE: 5 -0 -0 5. Elk Meadows Development LLC Lot 1 DRB140097 Joe Final review of new construction (single family) 1624 Buffehr Creek Road /Lot 1 Elk Meadows Subdivision Applicant: Elk Meadows Development LLC, represented by Suman Architects ACTION: Approved with condition(s) MOTION: Kjesbo SECOND: Gillette VOTE: 5 -0 -0 CONDITION(S): 1) The applicant shall plant 9 -12 aspen trees between the house and the forest (to create the effect of a home in the woods) before requesting a final planning inspection. 6. Elk Meadows Development LLC Lot 3 DRB140099 Joe Final review of new construction (single family) 1624 Buffehr Creek Road /Lot 3 Elk Meadows Subdivision Applicant: Elk Meadows Development LLC, represented by Suman Architects ACTION: Approved with condition(s) MOTION: Kjesbo SECOND: Forstl VOTE: 5 -0 -0 CONDITION(S): 1) The applicant shall use a minimum of 24 gauge standing seam metal roofing (in order to prevent an "oil- canning" effect) before requesting a final planning inspection. 7. Elk Meadows Development Lot 2 DRB140129 Joe Conceptual review of a new single family residence 1624 Buffehr Creek Road /Tract 1 & 2, Elk Meadow Subdivision Applicant: Elk Meadows Development, represented by Michael Suman Architect ACTION: Conceptual, No Vote 8. Zekelman Residence DRB140071 Warren Final review of a change to approved plans (materials, roof) 463 Beaver Dam Road /Lot 5, Block 4, Vail Village Filing 3 Applicant: Alan S. Zekelman Revocable Trust, represented by K.H. Webb Architects ACTION: Tabled to May 21, 2014 MOTION: Kjesbo SECOND: Gillette VOTE: 5 -0 -0 9. Vail Village Information Center DRB140077 / 15 minutes Warren Final review of an addition (restroom, arcade, fagade) 241 East Meadow Drive /Lots B & C, Block 5D, Vail Village Filing 1 Applicant: Town of Vail, represented by Greg Hall ACTION: Approved with condition(s) MOTION: Kjesbo SECOND: Pierce VOTE: 4 -1 -0 (Gillette opposed) CONDITION(S): 1) In conjunction with the plans submitted for the building permit, the applicant shall provide two inch air gaps between the glass and the finished surfaces of the lower dormers above the entrances on the north and south sides of the building to provide adequate clearance for washing the windows. STAFF APPROVALS Smith and Egli Residence DRB140081 Jonathan Final review of a minor exterior alteration (windows) 2892 Kinnikinnick Road /Lot 1, Innsbruck Meadows Applicant: Jeffrey Karl smith and Roger Egli, represented by Intention Architecture 5/20/2e 2 Bighorn Condominiums Building A DRB140082 Final review of a minor exterior alteration (roof) 4167 Columbine Drive /Lot 19, Bighorn Subdivision Applicant: Bighorn Condominium HOA, represented by Jeff May Pendergast Trust Residence DRB140086 Final review of a minor exterior alteration (deck) 1826 Alta Circle Unit C /Lot 41, Vail Village West Filing 1 Applicant: Cynthia Pendergast Trust, represented by 10`h Mountain Builders Lions Ridge Apartments (Timber Ridge) DRB140088 Final review of a change to approved plans (windows) 1280 North Frontage Road /Lots 1 -5, Block C, Lion's Ridge Filing 1 Applicant: Timber Ridge Affordable Housing Corporation, represented by Rick Pylman Harriman Residence DRB140089 Final review of a minor exterior alteration (window) 1975 Placid Drive Unit #38 /Lot 29 -42, Vail Village West Filing 2 Applicant: Dianne Harriman Trust, represented by Mark W. Scully The Gore Creek Place DRB140090 Final review of a minor exterior alteration (landscaping) 825 West Forest Road /Lot 3, West Day Subdivision Applicant: The Gore Creek Place HOA, represented by Wendy Mallas Ruth Residence DRB140091 Final review of a change to approved plans (facade materials) 800 Potato Patch Drive Unit B /Lot 7, Block 1, Vail Potato Patch Filing 1 Applicant: Lisa Moffett Ruth 2012 Residence Trust, represented by K.H. Webb Architects Lodge at Lionshead DRB140092 Final review of a minor exterior alteration (siding) 380 E. Lionshead Circle /Lot 7, Block 1, Vail Lionshead Filing 1 Applicant: Lodge at Lionshead, represented by K.H. Webb Architects, Kyle Webb McClean /Flores Residence DRB140093 Final review of a minor exterior alteration (retaining wall, driveway) 1251 Westhaven Circle /Lot 35 Glen Lyon Applicant: Ferell McClean, represented by Peter Casabonne Stockmar Residence DRB140094 Final review of changes to approved plans (basement) 4096 Columbine Drive /Lot 14, Bighorn Subdivision Applicant: Brian Stockmar, represented by Turnipseed Architects Hamilton Residence DRB140096 Final review of minor exterior alteration (deck) 2821 Kinnikinnick Unit C -2, Lot 9, Block 8, Vail Intermountain Subdivision Applicant: Brandon Hamilton, represented by Peter Cope West Residence DRB140100 Final review of a minor exterior alteration (deck) 4500 Meadow Drive /Timber Falls Condominiums Applicant: Gene and Tracy West, represented by LMS Construction 5 /20 /2Pje 3 Jonathan Joe Warren Jonathan Warren Warren Joe Jonathan Joe Joe Jonathan Michaux Residence DRB140101 Final review of an addition (elevator, living room, deck) 600 Vail Valley Drive Unit F1 /Tract B, Vail Village Filing 7 Applicant: Richard L. Michaux Irrevocable Trust, represented by Nedbo Construction Gunion Residence DRB140105 Final review of a minor exterior alteration (deck, patio, landscaping, door) 4284 Columbine Drive Unit E /Lot 1, Bighorn Subdivision, a resubdivision of lot 20 Applicant: Chris & Anne Gunion, represented by La Dolce Architecture Hughes Residence DRB140106 Final review of changes to approved plans (skylight) 5175 Black Gore Drive Unit 2 (Cedar Point Townhomes) /Lots 1 -4, Heather of Vail Applicant: Kip Hughes, represented by KCB Construction Lodge Unit 516 LLC DRB140107 Final review of a minor exterior alteration (vent) 174 Gore Creek Drive Unit 516 (Lodge at Vail) /Lot 1, Lodge Subdivision Applicant: Lodge Unit 516, LLC, represented by KH Webb Architects Raymond Cahill Living Trust DRB140109 Final review of a minor exterior alteration (deck) 4800 Meadow Drive Unit 12 (Riverbend Town houses) /Unplatted Applicant: Raymond Cahill Living Trust, represented by Ankerholz Incorporated Slifer Residence DRB140112 Final review of changes to approved plans (door) 193 Gore Creek Drive /Lot A, Block 5B, Vail Village Filing 1 Applicant: Rod & Beth Slifer, represented by Hermes Group Vail Hall Properties LLC DRB140114 Final review of a minor exterior alteration (deck) 2765 Kinnikinnick Road /Lot 1A, Block 4, Vail Intermountain Dev Sub Applicant: Vail Hall Properties LLC, represented by Interstate Restoration Stalder Residence DRB140118 Final review of a minor exterior alteration (exterior vent) 1568 Golf Terrace Unit 50 /1-ot 1, Sunburst Filing 3 Applicant: Adele Stalder, represented by Cohen construction Lapin Residence DRB140119 Final review of a minor exterior alteration (roof) 212 West Meadow Drive /Lot 6, Vail Village Filing 2 Applicant: Mery Lapin, represented by Jeff Sokup Bald Mountain Townhomes DRB140120 Final review of a minor exterior alteration (trim /doors) 2350 Bald Mountain Road Units 1 -16 /1-ot 26, Block 2, Vail Village Filing 13 Applicant: Bald Mountain HOA, represented by Reggie O'Brien Stockmar Residence DRB140121 Final review of a Change to Approved Plans (window) 4096 Columbine Drive /Lot 14, Bighorn Subdivision Applicant: Brian J. Stockmar, represented by Turnipseed Architects 5 /20 /2Pje 4 Warren Joe Jonathan Jonathan Jonathan Warren Joe Jonathan Joe Joe Joe Timber Falls DRB140123 Jonathan Final review of a minor exterior alteration (chimney caps) 4496 Meadow Drive /Unplatted Applicant: Timber Falls HOA, represented by Karl Edgerton Katsos Ranch LLC DRB140124 Jonathan Final review of a minor exterior alteration (landscaping) 3235 Katsos Ranch Road /Lot 5, Block 1, Vail Village Filing 12 Applicant: Katsos Ranch LLC, represented by Robin Burch Tyree Residence DRB140125 Warren Final review of an addition (living room, entry, bedroom) 600 Vail Valley Drive Unit F3 (Northwoods) /Tract B, Vail Village Filing 7 Applicant: Thomas & Kathleen Tyree, represented by Nedbo Construction Hawkins Residence DRB140126 Joe Final review of a minor exterior alteration (roof) 1479 Aspen Grove Lane /Lot 2, Block 2, Lions Ridge Filing 4 Applicant: Philip Hawkins, represented by Dan Frederick Gottlieb Residence DRB140130 Jonathan Final review of a minor exterior alteration (roof) 5127 Black Bear Lane /Lot 12, Block 2, Gore Creek Subdivision Applicant: Bernard Gottlieb, represented by Matthew Kempton The applications and information about the proposals are available for public inspection during regular office hours in the project planner's office, located at the Town of Vail Community Development Department, 75 South Frontage Road. Please call 479 -2138 for information. Sign language interpretation available upon request with 24 hour notification. Please call 479 -2356, Telephone for the Hearing Impaired, for information. 5 /20 /2Pje 5 TOWN OF VAIL� PLANNING AND ENVIRONMENTAL COMMISSION May 12, 2014 at 1:OOpm TOWN COUNCIL CHAMBERS / PUBLIC WELCOME 75 S. Frontage Road - Vail, Colorado, 81657 MEMBERS PRESENT Henry Pratt Michael Kurz John Rediker Webb Martin Pam Hopkins Luke Cartin Dick Cleveland MEMBERS ABSENT Site Visits: 1. Wall Street Building — 225 Wall Street 2. Vail Valley Medical Center - 181 and 281 West Meadow Drive and 108 South Frontage Road West 15 minutes A request for the review of a variance from Section 12 -6E -6, Setbacks, Vail Town Code, pursuant to Chapter 12 -17, Variances, Vail Town Code, to allow for the construction of an addition within the side setback area, located at 2785 Bald Mountain Road /Lot 3 Block 2, Vail Village Filing 13, and setting forth details in regard thereto. (PEC140009) Applicant: 2002 Carey Family Trust, Michael J. & Wendy M. Carey Trustees, represented by Peel /Langenwalter Architects Planner: Jonathan Spence ACTION: Approved with a condition MOTION: Kurz SECOND: Rediker VOTE: 6 -0 -1 (Cleveland recused) CONDITION(S): 1. Approval of this variance is contingent upon the applicants obtaining Town of Vail design review approval for this proposal. Commissioner Cleveland recused himself due to a conflict of interest. Jonathan Spence gave a presentation pursuant to the staff memorandum. Commissioner Cartin inquired as to any site coverage credit. Jonathan Spence responded that he garage credit did not include a site coverage credit. The project as proposed was compliant with the maximum allowable site coverage for the site. Kathy Lagenwalter, representing the applicant, had no further presentation and was available for questions. There was no public comment The Commissioners expressed their support of the proposal as it complied with the criteria. 25 minutes 2. A request for the review of a major exterior alteration or modification, pursuant to Section 12 -76- 7, Exterior Alterations and Modifications, Vail Town Code, to allow for the construction of additions to the Northeast corner of Wall Street Building, located at 225 Wall Street, Lots B & C, Block 5C, Vail Village Filing 1, and setting forth details in regard thereto. (PEC140010) Applicant: MECO LLP, represented by Suman Architects Planner: Warren Campbell ACTION: Denied MOTION: Kurz SECOND: Cleveland VOTE: 4 -3 -0 (Hopkins, Rediker, Martin opposed) Chief of Planning, Warren Campbell, introduced the project and walked the Commission through the history of the application. He discussed the previous approval and concerns that were expressed during its review. This discussion included the expansions in site coverage that have been approved. Campbell identified concerns and inconsistencies with the application and the governing documents including the Vail Village Master Plan. The corner in question has been the subject of considerable interest by both staff and the Commission. Campbell highlighted specific concerns with the proposal and how they relate to existing buildings and views. Staff points to the behavior of pedestrians in the area observed on multiple occasions. Campbell concluded by stating that as the scope for the exterior improvements have increased due to the involvement of the upper level condominiums that all elevations of the building should be reexamined if the proposed change was deemed in compliance. Michael Suman, architect and applicant's representative, walked the Commission through the history of the project and the amendments to the approval proposed. Suman briefed the Commission on the pedestrian experiences in the area. Meg Hanlon, representing MECO LLP, presented the scenario existing between the building owners (in general) and the owner of the retail space in question. Hanlon discussed the challenges of multiple owners and the challenges with the retail and the location of the columns. Hanlon discussed alternatives that were explored concerning the necessary square footage. She concluded by pointing out this is not an application for the whole building but rather the specific retail tenant (owner). Bill Hanlon, a member of MECO LLP, talked of his experience with the store and pedestrian traffic in the last 43 years. He talked about the loss of storage space and how the loss cannot be acceptable. Hanlon talked about the column and the passageway and its unsuitability. John Dunn, attorney representing the building's HOA, spoke to the association's support of the application. Dunn discussed the history of the buildings ownership and the declarations and condominium map. He discussed the necessary approval of the members of the association and the diverse make up of the land uses. The final review and approval of the plans by the HOA could not occur until there was an approved plan by the town. That review occurred on March 30 of this year at the annual meeting where mr. Hanlon expressed his inability to support the changes to Retail Unit 101. At a later time, the membership met to support the application that has been presented by MECO, LLP. Dunn spoke to how, if this is not approved, the application for the rest of the building may not move forward. Alyn Parks, owners of a residential condominium in building, spoke to the owners support of what has been proposed and its necessity if the building is to be renovated. Parks commented on the columns and how the application enhances the building and the pedestrian experience. Jay Parks talked about the columns and his impression of their lack of positive contributions to the area. Parks spoke to how what is being proposed enhances the pedestrian experience. Jay strongly urged the Commission to remove the columns and support the application. Axel Wilhelmsen, retailer in the Bell Tower building spoke of his support for the project and the necessity of the renovation. He felt the proposal will be an asset to the town. Commissioner Hopkins asked a question about landscaping planters. Warren Campbell responded with a description of the previous conversation and outcomes with regard to the planter on the east elevation. The result was that it would remain in an organic configuration with a slight increase in size. Commissioner Hopkins stated her approval of the proposal and hopes some softening will occur though hanging baskets that might be installed. Commissioner Cleveland spoke to his support for the approved plan as opposed to the proposed change included with this application. He stated his belief that the column was important in terms of architectural interest, visual connection, and pedestrian access to Wall Street. He added comments regarding the uncomfortable feeling created by enclosing the building to the corner and the privatization of the perceived space. Cleveland felt it did not comply with the guidelines. He concluded by adding that the internal arrangements between the owners is not an issue for the Commission. Commissioner Cartin spoke to the mass of the building and the perceived bulk that would be added through this proposal. He felt it would be a negative change to the overall design and not in compliance with the criteria. Commissioner Webb spoke to how the colonnade is being infilled and how the remaining column was problematic. He concluded by stating that the large retail store front windows would provide views up Wall Street and supports the application. Commissioner Rediker spoke to the previous approval and how it took away a lot of the interest and how the proposal was in compliance with the criteria. Commissioner Kurz discussed his support for the previous approval and challenges it went through to achieve approval. He spoke to pedestrian sight lines, reverence to chamfered corners in the area, and loss of village character. He did not believe the proposal complied with the criteria. Commissioner Pratt felt the proposed change completes the destruction of the character of the Wall Street building. He added that the approved plan does not necessarily do great job of addressing the corner and the proposal was not positive. Pratt stated that he was not a fan of the approved plan or the proposed plan. He suggested the the corner could be infilled if it there was a proposal to create a form of shelter such as a covering or recess at the corner. 40 minutes 3. A request for a recommendation to the Vail Town Council on the adoption of the Vail Valley Medical Center Master Plan, to establish a comprehensive redevelopment plan for the Vail Valley Medical Center, Lot 10 (Town of Vail parking lot), and US Bank Building, located at 181 and 281 West Meadow Drive and 108 South Frontage Road West/ Lots E, F, and 10 Vail Village Filing 2, and Lot D -2, A Resubdivision of Lot D Vail Village Filing 2, and setting forth details in regard thereto. (PEC140011) Applicant: Vail Valley Medical Center, represented by Braun and Associates Planner: George Ruther ACTION: Tabled to June 9, 2014 MOTION: Kurz SECOND: Cleveland VOTE: 7 -0 -0 George Ruther, Director of Community Development, gave a presentation, sharing the background of the VVMC master plan process, the significance of the VVMC, the need for a master plan, and the options moving forward. Doris Kirchner, VVMC CEO, explained the background of the VVMC and the need for a master plan. The hospital has gone through a number of iterations since adding a third floor for the Steadman Clinic in the 1990's. The master plan will bring the VVMC's growth objectives into alignment with the Town of Vail's growth objectives for this part of Town. Russ Segnacht, representative of the firm preparing the master plan, presented a more in -depth background as to the significance and the basis of the VVMC's master plan. The hospital is finalizing a strategic operations plan. This operations plan was necessary to complete in order to move forward with the master plan for the facility and area. He then described the process of the strategic operations plan process. Some key objectives were identified, such as re- orienting the pedestrian, vehicular, and emergency access. Adaptability and economics were also key considerations. The top internal goal was to decompress and resituate the emergency room services. Commissioner Kurz asked about the medical services that might be outsourced to satellite facilities in the valley. Russ Segnacht explained it would back of the house operations – IT, admin, etc. Tom Braun, planning consultant for the VVMC, presented the context of the master plan on behalf of the applicant. The master plan process will deal with the larger factors that impact the community. The hospital fits into area that is bookended by the Lionshead Redevelopment Master Plan and the Vail Village Master Plan. The plan will offer highly detailed elements, similar to that within the aforementioned master plans. Braun then laid out the time frame. Commissioner Kurz asked if construction in the Summer of 2015 is needed and realistic. Tom Braun said yes it is. There was no public comment. Commissioner Kurz commented on the importance of the partnership between the Town and VVMC and was happy to see the progress thus far. Commissioner Hopkins asked if the Heli -pad site has been located. Tom Braun stated that the proposed location would be shared at a future meeting. Commissioner Cartin commented on the many challenges – parking, loading and delivery, employee housing, covenants, Lot 10, etc. —and that he looks forward to seeing how these challenges will be addressed. Commissioner Cleveland mentioned the coupling of the municipal site with VVMC and the opportunities and challenges that go along with it. Commissioner Webb mentioned his general support and need for the project. Chairman Pratt alluded to the need for appropriate design. His desire is to not be asked to go above and beyond what the PEC is authorized to do. 20 minutes 4. A request for a work session to update the Planning and Environmental Commission on the progress of the Vail Village Character Area Preservation project, an initiative to examine the Town's current regulations, design standards and guidelines applicable to Vail Village to determine whether they are sufficient to ensure the special character of Vail Village is not just maintained but also enhanced. Applicant: Town of Vail, represented by Braun Associates, Inc. Planner: Warren Campbell ACTION: Tabled to July 14, 2014 MOTION: Kurz SECOND: Cleveland VOTE: 7 -0 -0 Warren Campbell, Chief of Planning, spoke to the project and the timing. He spoke to the existing Vail Village Master Plan. Tom Braun, consultant working on the project, gave a power point presentation recapping the work that had been completed and the next steps. Commissioner Pratt asked a question about the incorporation of comparable ski towns. Commissioner Kurz spoke to the challenges of development review in the Village. Commissioner Cleveland added his insights about comparable communities and referred to Carmel, California. Cleveland spoke to incentives of development and how it relates to regulations. Commissioner Hopkins spoke the need to look at Disney because Vail is becoming a corporate town. Hopkins feels that it is deeper than just design and details. Commissioner Cartin spoke to the idea of landmarks and the challenges of development review. What does make place? 5. A request for the review of a conditional use permit, pursuant to 12 -9C -3, Conditional Uses, Vail Town Code, for a public and quasi - public indoor community facilities (education center), to allow for the construction of the Betty Ford Alpine Gardens Education Center, located 530 South Frontage Road /Unplatted, and setting forth details in regard thereto. (PEC140005) Applicant: Betty Ford Alpine Gardens, represented by Jack Hunn Planner: Jonathan Spence ACTION: Table to June 9, 2014 MOTION: Cartin SECOND: Cleveland VOTE: 7 -0 -0 6. A request for a variance from Section 14 -3 -1, Table 1, Minimum Standards, Vail Town Code, pursuant to Section 14 -1 -5, Variances, Vail Town Code, to allow for a residential driveway to exceed the permitted maximum centerline grade, located at 2754 Snowberry Drive / Lot 15, Block, 9, Vail Intermountain and setting forth details in regard thereto. (PEC140007) Applicant: Mike Dantas, represented by Mauriello Planning Group Planner: Joe Batcheller ACTION: Table to June 9, 2014 MOTION: Cartin SECOND: Cleveland VOTE: 7 -0 -0 7. Approval of April 28, 2014 minutes MOTION: Kurz SECOND: Martin 8. Information Update VOTE: 5 -0 -2 (Rediker and Cleveland recused) An update was provided on the forthcoming recreational marijuana discussion on the May 19, 2014. 9. Adjournment MOTION: Cartin SECOND: Cleveland VOTE: 7 -0 -0 The applications and information about the proposals are available for public inspection during regular office hours at the Town of Vail Community Development Department, 75 South Frontage Road. The public is invited to attend the project orientation and the site visits that precede the public hearing in the Town of Vail Community Development Department. Times and order of items are approximate, subject to change, and cannot be relied upon to determine at what time the Planning and Environmental Commission will consider an item. Please call (970) 479 -2138 for additional information. Sign language interpretation is available upon request with 24 -hour notification. Please call (970) 479 -2356, Telephone for the Hearing Impaired, for information. Community Development Department Published May 9, 2014 in the Vail Daily. VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: May 20, 2014 ITEM /TOPIC: Colorado Municipal League Legislative Update PRESENTER(S): Sam Mamet, Colorado Municipal League ATTACHMENTS: CML Statehouse Report 2014 5/20/2014 TOWN Of vn' iL1 I V The Vooce cW Colorado's Cities and row ns rehouse Report ■ AMP it Am ! i LORADO MUNICIPAL LEAGUE Voice of Colorado's Cities and Towns with social networks loyment: Restrictions on medical information nay have started out as a dispute between a pharmaceutical company and the Department of Revenue (D hether or not DOR should be investigating the medical necessity of a prescribed drug, in order to determir status, mushroomed into a convoluted bill aimed at shutting off the state and local government employee to medical information without employee consent. It created confusion and multiple conflicts related to 's' compensation, HIPAA, and other employer laws. douse, an amendment was adopted that replaces the entire text of the bill. According to the proponents, t )f the amendment is to maintain the bill's restrictions on the Department of Revenue but also create a tasl' DOR to "discuss the issue of why a bill like this is necessary in light of HIPAA, and why any agency needs ual's personnel medical information." The amendment and subsequent task force discussion includes loc', ment employers, as well, and the governor would be required to request the participation of local governr 14 -1323, Restrictions on medical information ors: Rep. Dianne Primavera, D- Broomfield; Sens. Kevin Lundberg, R- Berthoud, and John Kefalas, D -Fort Before governor )n: Monitor ist: Kevin Bommer ate medical providers. In rural areas, current law states that if there are fewer than four physicians or corps al providers within 30 miles of the employer's place of business, the employer or insurer may instead desic ysician or one corporate medical provider. HB 14 -1383 adds an exemption for rural areas where there are Free, but fewer than nine physicians or corporate medical providers within 30 miles of the employer's plac( ss. In this case, the employer or insurer may instead designate two physicians or two corporate medical ars or a combination of the providers. 3 14 -1383, Workers compensation physician choice ors: Rep. Angela Williams, D- Denver; Sens. Lois Tochtrop, D- Thornton, and Jesse Ulibarri, D- Commerce Before governor )n: Monitor ist: Kevin Bommer ronment: Paint stewardship program .029 calls for paint producers and /or a paint stewardship organization to develop a paint stewardship proc . 1, 2015, which will give paint consumers a convenient, safe place to drop off old, leftover paint. After Jul,, :he bill requires participation in such a program as a condition of the privilege of selling paint in Colorado., collected incident to the sale of paint to fund the program. This fee became the subject of some discussic nate floor, with some calling the fee a tax on paint. The bill passed the House unamended, and is awaiting ior's signature. 3 14 -029, Paint stewardship program ors: Sen. Linda Newell, D- Littleton; Rep Randy Fischer, D -Ft. Collins Before governor )n: Support ist: Geoff Wilson nce: Brownfields tax credit income tax credit to encourage the clean -up of contaminated property would be created with SB 14 -073 a project must go through the Colorado Department of Public Health and Environment Voluntary Cleanur m. The bill creates a tax credit of 40 percent for the first $750,000 of expenditures and a 30 percent credit Jitures between $750,000 and $1.5 million. There would be no additional credit for expenditures above $1 . There would be a five -year carry- forward option for taxpayers. Colorado's previous brownfields cleanup 1 axpired in 2010. As amended in Senate Appropriations Committee, the program would be capped at $3 m total credit payments. A five -year sunset has been added. nce: Business personal property tax exemption -1279 creates a state income tax credit to compensate small businesses for payment of business persona ty tax (BPPT). BPPT is property tax collected on non -real property such as manufacturing equipment, bus ,e, and office equipment. As amended in the House, businesses with less than $15,000 in BPPT benefit frc receiving an income tax credit to recoup the amount of BPPT paid. The credit begins with the 2015 tax ye; s a significant portion of property tax revenue remitted to municipalities, counties, special districts, and sc s. The bill recognizes the importance of this revenue stream to municipalities by continuing the local colI& 3tribution of the tax revenue. Businesses then apply for a state income tax credit to recover the property tc, 3 14 -1279, Business personal property tax exemption ors: Reps. Diane Primavera, D- Broomfield, and Dave Young, D- Greeley; Sens. Rollie Heath, D- Boulder, ar >cheffel, R- Parker Before governor )n: Support ist: Mark Radtke �rnment: Georgetown territorial charter updates wn of Georgetown is Colorado's last remaining territorial charter municipality, having received its charter t e from the Colorado Territorial Legislature in January 1868. In contrast to municipal home rule charters, the territorial charter may be amended is by the adoption of a bill by the Colorado General Assembly. This has sight times since 1868, and is the reason for SB 14 -199. The Town of Georgetown is governed by a "polic( (mayor) and "board of selectmen" (town council). The powers and duties of these offices, along with the r ing structure for the Town, are all contained in the Town's territorial charter. The Georgetown Board of -nen appointed a committee to review the charter, hold public meetings, and make suggestions for neede( �s. The board then held similar public meetings. The board adopted a resolution requesting that the Color, iI Assembly adopt an act approving these amendments. The last such amendment was adopted in 1983. ire rumor, at this point, that there will be one last ceremonial whiskey barrel inspection before Gov. John looper signs this important charter update into law. 3 14 -199, Georgetown territorial charter updates ors: Sen. Kevin Grantham, R -Canon City; Rep. KC Becker, D- Boulder Before governor )n: Support ist: Kevin Bommer ted in this type of affordable home ownership, and have raised concerns about the loss of this particular t, and the effect on their communities. CML agrees that communities should have access to multiple type: A proposed bill aims to move the pendulum to help incentivize the construction of owner - occupied atta lislation, which was drafted with the input of multiple stakeholders, focuses on the practices of executive ie owners' associations. The draft legislation describes that if in the rules, bylaws, or a declaration of a cor t community mediation or arbitration of construction defect claims is required, and the requirement is later )d, arbitration or mediation is still required under the guise that the requirement was in place during the all emission in the building phase. Additionally, the draft would require the executive board of the association ivanced notice to all unit owners before a construction defect lawsuit is filed. The notice should include cc .n, and financial impact of litigation. Finally, the bill requires written consent from a majority of unit owners uit. After much discussion with Senate leadership, SB 14 -220 was introduced and double- assigned to bot e State, Veterans, and Military Affairs and Senate Judiciary Committees. The bill was heard Monday, May Veterans, and Military Affairs. CML would like to thank Lakewood Mayor Bob Murphy for testifying on beh :B 14 -220 passed on a 3 -2 vote out of State Affairs and was not calendared to be heard in Judiciary until iy of the session, effectively killing the legislation. The committee voted to postpone indefinitely on Wedne 314 -220, Owner - occupied attached housing ors: Sen. Jessie Ulibarri, D- Commerce City, and Sen. Mark Scheffel, R- Parker; Reps. Jonathan Singer, D- iont, and Brian DelGrosso, R- Loveland Postponed indefinitely )n: Support ist: Meahan Storrie >r: Presumptive eligibility for workers compensation for PTSD gislation was finally amended in the House State, Veterans, and Military Affairs Committee to strike all of ti onable language regarding presumptive eligibility, suicide benefits, and carving out a special inclusion of F Definition of covered conditions. The remainder of the amendment that establishes a large task force to fur he issue remains in the bill, although the Legislative Council Committee adopted an amendment to strike :or appointments and any funding to staff the committee. The League has dropped its opposition to the bi only a task force, but we still believe the Division of Labor can conduct a study of PTSD issues without :ively created task force. Amendment language suggested by the Department of Labor and Employment ([ )uld have streamlined and depoliticized the task force was rejected by the proponents and was not consic Senate Local Government Committee. CML testified that it would have been an improvement to the bill. 14 -1343, Presumptive eligibility for workers compensation for PTSD )r: State - mandated liability insurance for firefighter heart attacks rst committee, the sponsor of SB 14 -172 agreed the bill was an unfunded mandate and affirmed the direr ,tion between the proposed legislation and existing statutes that make clear that state unfunded mandate Ited by state law. The remedy in the law is permissive authority for local governments to treat the mandate al, and the League does not believe that is an outcome that benefits the proponents. The sponsor worked nate Appropriations Committee to fund the mandate for one year, but it was not clear that the amount )riated would be sufficient to cover the costs nor was there any guarantee that funding will continue. CIVIL d to drop opposition to the bill after securing an amendment that clearly states that the mandate is option .nt to existing law - should funding for the mandate be insufficient at any time. till does not believe this is the best way to achieve the goal of the sponsors. The best alternative is to ame )ill to have the Police Officers' and Firefighters' Pension Reform Commission study the creation of an optic mental benefit under the Fire and Police Pension Association's (FPPA's) Death & Disability program. CIVIL tently pressed the proponents to work toward a collaborative solution through the FPPA, since it is viable, and accountable to the legislature and governor. In the end, there was no desire on the part of proponen course, and much of the debate in the House became partisan over mandatory coverage of paid firefighi t for volunteers. 3 14 -172, State - mandated liability insurance for firefighter heart attacks ors: Sens. Lois Tochtrop, D- Thornton, and Linda Newell, D- Littleton; Rep. Tracy Kraft - Tharp, D- Westminsi Before governor )n: Formerly opposed ist: Kevin Bommer juana: Regulation of concentrates greed to join in support of HB 14 -1361, which will require the Department of Revenue to establish rules cr jivalent of one ounce of retail marijuana flower for various retail marijuana products. During the Amendmei orce proceedings in 2013, this issue was identified but no recommendations were ever made. The probler from incomplete language in Amendment 64 that allows the legal possession of one ounce of marijuana fly s to identify how that translates into infused products, pure oils, and other products. This is a common se �ment that corrects one of many ambiguities in Amendment 64 and its subsequent implementation, as wel ring a significant concern of law enforcement and youth advocates. 3 14 -1361, Regulation of concentrates ors: Reps. Frank McNulty, R- Highlands Ranch, and Jonthan Singer, D- Longmont; Sens. Lucia Guzman, and Steve King, R -Grand Junction ina products to be shaped, stamped, colored, or otherwise marked with a standard symbol indicating that is marijuana and is not for consumption by children. The bill expands current statutory prohibitions to inch igly adding marijuana to food products that a reasonable consumer would confuse with a trademarked fo( A. It also prohibits knowingly adding marijuana to a product that is primarily marketed to children. 3 14 -1366, Restrictions on sale of marijuana products ors: Reps. Jonathan Singer, D- Longmont, and Frank McNulty, R- Highlands Ranch; Sens. Mike Johnston, and Steve King, R -Grand Junction Before governor )n: Support ist: Kevin Bommer i Records: Research and retrieval fees educed, HB 14 -1193 required records custodians to have in place a records policy stating the amount the aarch and retrieval of records in response to Colorado Open Records Act (CORA) requests. The fee would nominal" and could not exceed three times the state minimum wage (currently $8 per hour). CIVIL and othi sector representatives strongly objected to inclusion of the word "nominal" in the bill, as this codifies in st; rd from a 10- year -old Court of Appeals decision that most local government attorneys believe was supers acision issued by the Court of Appeals this past August. Following an extensive hearing on the bill, the Ho government Committee (with the support of CIVIL and virtually the entire public sector) amended the "nom ge out of the bill on a strong, bipartisan vote of 9 -2. By the same motion, the committee also increased th parch and retrieval fees to four times the state minimum wage (which currently would be $32 per hour). testimony in committee emphasized that HB 14 -1193 is not about the extent to which one supports arency in government as required under CORA. That obligation is unaffected by this bill, as are the associ< ,egarding research and retrieval of records. Those costs will be borne by the taxpayers if they are not reco, h fees. HB 14 -1193 concerns only that allocation of costs between taxpayers and the records requestor. C )ny emphasized that, to the extent one favors low research and retrieval fees, one necessarily favors a gre i on the taxpayer; conversely, to the extent fees approach actual cost, the cost to taxpayers is necessarily E)d. That is the central policy issue in HB 14 -1193. I subsequently was approved by the full House without further amendment. In the Senate committee, the nended to require that no research and retrieval fee be charged for the first hour spent on a request, and tl �reafter could not exceed $30 per hour. This adopted what has been for some time the records policy of th iI Assembly, in response to objections by the Senate president to four times the minimum wage cap in the bill (the president had proposed two hours free and a $25- per -hour cap). CIVIL and others expressed con( E) one -hour mandate invited applicants to "game" the system by splitting up requests into 59 minute increi )nsor said it is his intention that such situations be treated as a single request. 3 14 -1193, Research and retrieval fees ors: Rep. Joe Salazar, D- Thornton; Sen. John Kefalas, D -Fort Collins Signed by governor )n: Formerly opposed ist: Geoff Wilson is Safety: Firefighter safety training and equipment grants .046 will establish a $3.25 million per year need -based grant program that will provide safety training and lent for firefighters. The Senate Appropriations Committee reduced the duration of the program from five years, which CIVIL supports. As a result of this legislation, critical safety gear and training opportunities wi e available to volunteers and paid firefighters, largely in disadvantaged areas of the state. iding stream is federal mineral lease (FML) money that is scheduled to cease going to a different wildfire m that has a new source of funding. There will be no negative impact to the state or local government reci _ dollars, as compared to previous years. Even with the reduction in duration to two years, CIVIL will contin g with the sponsors to fund the program, in whole or in part, from the state's general fund or other approp ource. This is especially appropriate since firefighter safety was declared a matter of statewide concern in i last year. II is now before the full House of Representatives. 3 14 -046, Firefighter safety training and equipment grants ors: Sen. Jeanne Nicholson, D -Black Hawk; Rep. Tony Exum, D- Colorado Springs Before governor )n: Support ist: Kevin Bommer )R: Treatment of federal funds under TABOR ing the flooding that devastated several areas of Colorado, many local governments began having questic how the Taxpayers Bill of Rights (TABOR), with its many ambiguities, relates to natural disasters. The four ment associations - CIVIL; Colorado Counties Inc. (CCI), the Special District Association of Colorado (SDA Iorado Association of School Boards (CASB) - presented testimony to the Flood Disaster Study Committe islature on this issue late last fall. The League came out in support of legislation and referred constitutions )ns to provide narrow, targeted reform to TABOR as it relates to natural disasters, and began talking with :ors about the concepts. ng, and clarify that such grants are not state grants for purposes of the enterprise test. 3 14 -1393, Treatment of federal funds under TABOR ors: Rep. Cheri Gerou, R- Evergreen; Sen. Mary Hodge, D- Brighton Before governor )n: Support ist: Kevin Bommer. Meahan Storrie ,tion: Business personal property tax incentives palities, counties, and special districts may rebate all or a portion of business personal property tax as an -nic development incentive. The incentives may be granted new businesses, expanding businesses, or sses that have offers to relocate to another state. SB 14 -183 replaces the 10 -year limit on these incentive cents with a 35 -year limit. 3 14 -183, Business personal property tax incentives ors: Sens. Rollie Heath, D- Boulder; Mark Scheffel, R- Parker; Reps. Dan Pabon, D- Denver; Chris Holbert, Before governor )n: Support ist: Mark Radtke ,tion: Sales and use tax definitions �ssion, the General Assembly approved HB 13 -1288, with CIVIL support. HB 1288 directed the Departmen ae (DOR) to study and make recommendations to the General Assembly regarding a "revenue neutral" sale c base (that is, what is subject to tax and subject to exemption). A "uniform base" often is suggested by th the issue as away to simplify Colorado's home rule sales tax system. The "1288 Report" demonstrated 1 i base is fiscally and politically impractical, which was in line with CML's forecast. Because the state has J far more exemptions that municipalities over the years, a revenue neutral uniform base would require the in taxing grocery store food and residential power. While that proposal is not likely to go anywhere, the 12(' did recommend use of standardized definitions for state and local sales and use taxation. 38 enjoyed bipartisan support, and there is similar support for the idea that all taxing jurisdictions should u Definitions. Standardizing definitions is a well- recognized tax simplification device. Indeed, the home rule palities standardized definitions among themselves for this reason, by ordinance, in 1992 (that standardiz" r involve the state, and has since unraveled to some degree). -ML has successfully argued for years for protection of our constitutionally based power to define our bas our tax locally, and conduct our own audits, it is difficult to articulate why every home rule municipality ou to define common terms in their own special way. Consequently, CIVIL staff has been heavily engaged in are that any proposed amendment relating to this critical issue be as clear and revenue neutral as possible rly, resolution proponents have concluded that the effort to refer a constitutional amendment and thereafte ute a campaign to assure its passage would not be successful, for a variety of reasons. Consequently, the iI Assembly is urging municipalities, in this nonbinding resolution, to work among themselves to develop rdized definitions. 1R 14 -038, Sales and use tax ors: Sens. Pat Steadman, D- Denver, and Ted Harvey, R- Highlands Ranch; Reps. Daniel Kagan, D- Cherry and Kathleen Conti, R- Greenwood Village Passed House )n: Support ist: Geoff Wilson sportation: Safe Routes to School outes to School (SRTS) is a grant program of the Colorado Department of Transportation (CDOT) to fund :s that promote walking or bicycling to school. Municipalities, counties, and school districts may apply for to fund infrastructure projects (sidewalks and traffic signals) as well as educational programs (bike- to -sch tional campaigns). In the FY 2013 cycle, eight municipalities received grants. Currently, only federal funds I SRTS - a funding source that will end after this fiscal year. As amended in the House HB 14 -1301 allocai 00 of state general fund to CDOT to fund the program in FY 2014 -15. That amount will be reduced if the fi ment renews its financial support for the program in the next federal appropriation. 3 14 -1301, Safe Routes to School ors: Rep. Diane Mitsch Bush, D- Steamboat Springs; Sen. Andy Kerr, D- Lakewood Before governor )n: Support ist: Mark Radtke in Renewal: Complicating urban infill redevelopment 1375 adds another layer of complication and delay to the already difficult task of completing an urban rer financing package. The underlying goal of the bill appears to be the creation of a negotiation mechanism )w a county to extract a portion of tax increment financing (TIF) revenues not connected with county servi( municipality with a URA. Denver and Broomfield would be excluded. TIF revenue would have to be disbursed to the appropriate taxing entities upon repayment of bonds. The percentage of municipal sales tax increment committed to the TIF would mirror the percentage of pro tax TIF available for the project. That requirement could be "waived" if an alternative structure is successfully negotiated with each taxing Initial investments made by the municipality and the private sector would be a mitigating factor in determi the municipal sales tax percentage. I implies that municipalities take unfair advantage of other taxing entities through the use of TIF. Of course rue, and all taxing entities benefit with additional property tax revenue through the life of a TIF district and II at its conclusion. many urban renewal TIFs include the municipal sales tax increment, others do not, and a few are municip ax only - no property tax. This is because each project has unique challenges. Many factors come into pla :rafting a workable financing package. HB 1375 makes it much more difficult to use this tool for urban infill lopment of properties that the private sector cannot successfully redevelop. anded in the House, the provisions of the bill will be effective as of Jan. 1, 2015. Other amendments were ,d that add clarity to implementation. 3 14 -1375, Complicating urban in -fill redevelopment ors: Rep. Brian DelGrosso, R- Loveland; Sen. Lois Tochtrop, D- Thornton Before governor )n: Oppose ist: Mark Radtke ?r Et Wastewater: Ditch headgate relocation gislation from the Flood Disaster Study Committee would clarify that a water right owner may relocate a d ate without filing for a change of water right if the relocation does not physically interfere with the complet( ,yment of other water rights. The intent is to remove unnecessary water court barriers for ditch owners whi der able to divert their water rights because flood damage moved the river channels or otherwise eliminatE )n: Support ist: Kevin Bommer ?r Et Wastewater: Water Infrastructure Natural Disaster Grant Fund gislation, originating from the Flood Disaster Study Committee, will make $17 million available from the stE .I fund for need -based grants to repair or replace water and wastewater infrastructure damaged or destroy )ds of September 2013. The grant program will be administered by the Colorado Department of Public He iment's Water Quality Control Division so that municipal, district, and private nonprofit systems may all be While not specifically stated in the legislation, part of the intent is to help local governments with limited -es meet the match requirement for Federal Emergency Management Agency (FEMA) Public Assistance G my amount in the fund not encumbered by September 2015 would be transferred to the Nutrients Grant F ,cted that all $17 million would be used quickly and significant needs will still exist. CIVIL testified in strong I of the bill and expressed gratitude for the efforts to assist municipalities. After letting the bill sitting idle weeks, the Senate finally acted upon the legislation. It was worth the wait, though, as the original approp6 million was increased to $17 million. 3 14 -1002, Water Infrastructure Natural Disaster Grant Fund ors: Rep. Dave Young, D- Greeley; Sen. Matt Jones, D- Louisville Before governor )n: Support ist: Kevin Bommer ?r Et Wastewater: WaterSense fixture sales II, proposed by Denver Water, the Colorado River Water Conservation District, and Northern Water, would manufacturers to sell only those fixtures meeting WaterSense standards, a standard that is similar to the Star standard for appliances. The legislation would not interfere with any local plumbing codes or other bi �ments, but it would limit the ability of consumers to purchase anything other than WaterSense fixtures froi tores. Since the legislation would not directly impact municipal authority, the League has no position on th gislation stirred some opposition from building officials who have concerns about mandating a fixture with .tary name. This bill was finally delivered to Gov. John Hickenlooper, and currently awaits his action upon i 3 14 -103, Watersense fixture sales ors: Sen. Lucia Guzman, D- Denver; Rep. Randy Fischer, D- Fischer Before governor )n: Monitor ist: Kevin Bommer, Meahan Storrie TOWN Of vn' iL1 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: May 20, 2014 ITEM /TOPIC: Vail Valley Medical Center Master Plan Process A presentation of the initial steps and planning consideration in the planning process for the Vail Valley Medical Center Facilities Master Plan. The presentation will include information on the planning process, background work completed to date, planning considerations, format of the master plan document and the projected schedule of next steps. PRESENTER(S): George Ruther, Director, Community Development and Doris Kirchner, CEO, President, Vail Valley Medical Center ACTION REQUESTED OF COUNCIL: Listen to the presentation and provide any initial feedback or comment that the Town Council may have at this time. BACKGROUND: The idea for a facilities master plan for the VVMC campus rose out of the municipal site redevelopment project. During discussions regarding the municipal site project, a number of land planning opportunities and facility improvement needs were identified. While the municipal site redevelopment project is no longer being actively pursued by the VVMC and the Town of Vail, the need for certain facility improvements on the VVMC campus remains and opportunities for better land planning still exists. Through previous communications with the Town, VVMC has been given conceptual approval to explore master planning options and ideas which may include the use of certain town owned lands. More specifically, those lands include the town's municipal site located at 75 South Frontage Road and 281 West Meadow Drive, library parking lot (Lot 10, Vail Village Filing 2). No final decisions on that matter, however, have been reached. ATTACHMENTS: VVMC Council Presentation 5/20/2014 K ) TOWN OF VAIL t Memorandum TO: Planning and Environmental Commission FROM: Community Development Department DATE: May 12, 2014 SUBJECT: A request for a work session to discuss the initial steps in the planning process for the Vail Valley Medical Center Facilities Master Plan project, located at 181 West Meadow Drive, Lots E & F, Vail Village 2nd Filing. Applicant: Vail Valley Medical Center, represented by Tom Braun, Braun Associates, Inc. Planner: George Ruther I. DESCRIPTION OF REQUEST The applicant, Vail Valley Medical Center (VVMC), represented by Tom Braun, is requesting a work session with the Planning and Environmental Commission (PEC). The purpose the worksession is to re- engage the PEC in the planning process for the Vail Valley Medical Center Facilities Master Plan. The worksession meeting will focus on • the planning process, • background work that has been completed to date, • planning considerations • the format of the master plan document, • opportunities for public participation, and • a schedule of next steps. The intended outcome of the master planning process is the creation a facilities master plan for the existing medical campus. As such, the plan will be used to help guide and direct future decisions for infill development, growth and expansion of the VVMC campus. As this remains a worksession in the early stages of the planning process, neither the staff nor the applicant intend to present a master plan document or planned design solutions at this time. A master plan document with proposed design solutions will be presented at a later date. BACKGROUND The idea for a facilities master plan for the VVMC campus rose out of the municipal site redevelopment project. During discussions regarding the municipal site project, a number of land planning opportunities and facility improvement needs were identified. While the municipal site redevelopment project is no longer being actively pursued by the VVMC and the Town of Vail, the need for certain facility improvements on the VVMC campus remains and opportunities for better land planning still exists. Through previous communications with the Town, VVMC 5/20/2014 has been given conceptual approval to explore master planning options and ideas which may include the use of certain town owned lands. More specifically, those lands include the town's municipal site located at 75 South Frontage Road and 281 West Meadow Drive, library parking lot (Lot 10, Vail Village Filing 2). No final decisions on that matter, however, have been reached. The applicant last appeared before the Planning and Environmental Commission on April 8, 2013. At that time, the applicant had presented conceptual ideas for the creation of the master plan and received input from the Commission on the types of issues which needed to be addressed by the Plan. Since last April, the applicant has been working with their master planning consultant team to prepare the initial elements of the Plan. To that end, a significant amount of time and thought has gone into addressing on -site and off -site traffic circulation, determining the parking need, options for addressing the parking need (both on -site and off - site), loading and delivery options, and construction sequencing. Additionally, further investigation has gone into the potential use of the municipal site and /or Lot 10 to help address the physical and spatial needs of the Vail Valley Medical Center. More discussion, design work and analysis is needed to fully understand the issues and opportunities, however. III. APPLICABLE PLANNING DOCUMENTS The following planning documents are applicable to the review of this application: ZONING CODE General Use District 12 -9C -1: PURPOSE: The general use district is intended to provide sites for public and quasi - public uses which, because of their special characteristics, cannot be appropriately regulated by the development standards prescribed for other zoning districts, and for which development standards especially prescribed for each particular development proposal or project are necessary to achieve the purposes prescribed in section 12 -1 -2 of this title and to provide for the public welfare. The general use district is intended to ensure that public buildings and grounds and certain types of quasi - public uses permitted in the district are appropriately located and designed to meet the needs of residents and visitors to Vail, to harmonize with surrounding uses, and, in the case of buildings and other structures, to ensure adequate light, air, open spaces, and other amenities appropriate to the permitted types of uses. VAIL LAND USE PLAN The Vail Land Use Plan contains multiple goal statements placed into six different categories. Staff believes the following goal statements are applicable to the effort to master plan the VVMC campus. 1. General Growth/ Development 1.1. Vail should continue to grow in a controlled environment, maintaining a balance between residential, commercial and recreational uses to serve both the visitor and the permanent resident. Town of Vail 5/20/2014 Page 2 1.2. The quality of the environment including air, water and other natural resources should be protected as the Town grows. 1.3. The quality of development should be maintained and upgraded whenever possible. 1.12 Vail should accommodate most of the additional growth in existing developed areas (infill areas). 6. Community Services 6.1. Services should keep pace with increased growth. 6.2. The Town of Vail should play a role in future development through balancing growth with services. 6.3. Services should be adjusted to keep pace with the needs of peak periods. The Land Use Plan designates the desired Land Use Category of all properties in the Town. The WMC is comprised of several properties with differing land use designations. Resort Accommodations and Service (US Bank Building) This area includes activities aimed at accommodating the overnight and short -term visitor to the area. Primary uses include hotels, lodges, service stations, and parking structures (with densities up to 25 dwelling units or 50 accommodation units per buildable acre). Transition (WMC Campus) The transition designation applies to the area between Lionshead and the Vail Village. The activities and site design of this area is aimed at encouraging pedestrian flow through the area and strengthening the connection between the two commercial cores. Appropriate activities include hotels, lodging and other tourist oriented residential units, ancillary retail and restaurant uses, museums, areas of public art, nature exhibits, gardens, pedestrian plazas, and other types of civic and culturally oriented uses, and the adjacent properties to the north. This designation would include the right -of -way of West Meadow Drive and the adjacent properties to the north. IV. SURROUNDING LAND USES AND ZONING Land Use Zoning North: Lodging /Municipal Lionshead Mixed Use 1 /General Use South: Residential Primary Secondary Residential East: Multifamily Residential High Density Multiple Family West: Municipal General Use Town of Vail 5/20/2014 Page 3 V. DISCUSSION ITEMS Process The end result of the master planning process is to create a facilities master plan for the VVMC campus. As such, the plan will be used primarily by VVMC to help guide and direct the future decisions for development on the VVMC campus. While many aspects and elements of the plan have little, or no relevance, on the Town of Vail or the immediate neighborhood (i.e., interior layout of the buildings, sequencing of construction, size of the emergency generator, etc.), there are many other aspects or elements of the plan which will. For example, elements such as parking; pedestrian circulation; loading and delivery; bulk, mass and scale; vehicular access, etc. For that reason, it is imperative that input from the community and other potentially impacted parties is taken throughout the master planning process. These design solutions a options for the implementation of these elements will become part of the master plan. Once incorporated into the master plan, the master plan will be used as a benchmark for evaluating more detailed development plan proposals provided as part of a conditional use permit application. Further, portions of the master plan should be created with the expressed intent and goal of its inclusion in the Vail's Comprehensive Plan. Through its inclusion in Vail's Comprehensive Plan, the master plan becomes pertinent and relevant to future development review processes and actions by the Town. In order to achieve this goal, the Vail Land Use Plan should be amended to include those aspects or elements of the master facilities plan which bear relevance on the Town of Vail and the immediate neighborhood. WMC /TOV Forum Notes The Town of Vail and the Vail Valley Medical Center hosted a community forum on the proposed master plan and process. What follows is a series of questions raised by community members in attendance. It remains the intent of the ToV and VVMC to address each of the questions during the course of the master planning process. Site Plan -- Primary concern: Frontage Rd. access for emergency vehicles. - -How high up will VVMC be building? - -Will there be underground parking? - -Can VVMC continue to use current helicopter pad? Will it be moved? - -Will the community be able to provide feedback re: helicopter pad before final decisions are made? - -Have we brought in FAA consultants? -- Assuming Evergreen Lodge remains hotel, it would be better to have mechanical on the ground. - -Will VVMC incorporate employee housing on site? - -What does VVMC anticipate the growth of the hospital to be in the next 10 years? - -With growth, does VVMC anticipate complementary parking? - -The scope of the plan should be as large as possible geographically. - -Would US Bank Building and VVMC be the same height? Or, if US Bank Building is torn down, will there be one building? - -The puzzle pieces don't fit together. Traffic needs to be routed off Meadow Drive. We need a grand entrance. - -How do we manage emergency traffic? - -Small footprint. Given our demographics, does it make sense to have a satellite location in Vail and main location down valley? Town of Vail 5/20/2014 Page 4 - -Would the municipal site be included in the master plan? It seemed to be a "magical" solution with a lot of flexibility. We will decide re: municipal building within next 2 years? Yes? - -How big is the site? - -How soon do I have to worry about my property getting eaten up? - -Is there any land the hospital can swap with the Evergreen to make Frontage Road access better? -- You've decided landing a helicopter on the campus is safe? - -Has TOV determined there will be a helicopter pad on main campus? - -Has CDOT reversed its demand that the helipad be removed? - -Is it too dangerous to have helipad near a highway? Why is it safer in a residential neighborhood and in a hospital facility? - -The non - patient /non -sick community - what facilities will be available to them? Wellness Centers, etc. - -Do you take economics into account, Re: services on this campus? - -This hospital does not receive emergency patients via helicopter. We are sending patients out via helicopter. We do not need to do that. - -How much usage, critical transport vs. daily use? - -How does the patient transfer process work (clinical /amb.) - -If it's too dangerous to have helipad near a highway, why is it safer in a residential neighborhood and in a hospital facility? - -When a patient is flown out, the patient has been stabilized and is on their way out for further care. - -Three top plans in other communities that are similar to ours? Traffic & Patient Flow - -What % of VVMC patients are residents of Vail & area? - -What is the % income breakdown of residents vs. non? - -I'd like to see the TOV order /request directing the helipad to be moved to VVMC property. - -What will the process be to determine the location of the helipad, including the TOV involvement and FAA involvement? -- Pay - patient parking is undersized. -- Traffic on Meadow Drive is dangerous, especially in summer. -- Lab /pharmacy /PT and other quick services need to be more accessible. -- Negotiate improved access points to the hospital campus from the Frontage Rd. -- Suggest a rooftop helipad. -- Prefer location of helipad next to 1 -70, across from VVMC (Noise, dust, view) -- Factor in weather and location for safety of helipad and residents. -- Minutes matter. Patient transfer time is critical for patients. -- Traffic off East Meadow - patient, delivery, trash, emergency -- Campus lots of buildings can be connected under "campus" concept and even off site. -- Footprint - think big /broaden boundary. -- Parking underground - buildable space -- Helipad - off site - West Vail -- Phasing to keep hospital operational during construction - -How does projected population growth influence the plan? - -With this development, will it increase the levels within the hospital (level III trauma, level II building) - -TOV must support with better bus stops nearer to entrance. Schedule & Process - -Have a working committee and high -level vision for health and wellness. Town of Vail 5/20/2014 Page 5 -- Enlarge yellow box, even if it doesn't happen now. Inclusive of Lot 10, Evergreen & Town municipal site. - -If you are going to build a tall building, better to build it on municipal site and not block views. -- Residential noise related to emergency vehicles. Sound barriers, underground ER patient unload. -- Concern about helicopter noise /location. - -Is the Town of Vail helping with planning of the medical campus? - -What is the economic driver? For VVMC? For TOV? - -Is the municipal site /building off the table? - -Have you discussed moving the frontage road? - -Does the town own the frontage road? -- Municipal site and hospital site are underutilized. - -Could municipal site be doc offices? - -Could municipal site be the E.D? Helipad atop E.D. with tunnel under road for access to the medical campus? Planning Considerations There are many planning considerations that will go into the creation of the VVMC Master Facilities Plan. As previously stated, many of those considerations will be relevant to VVMC only and bear little, if any, relevance on the Town of Vail. In an effort to begin discussions with VVMC's master planners, a preliminary list of planning considerations or external factors or considerations relevant to the Town of Vail and the immediate neighborhood has been developed. The preliminary list includes: • Provide for a future emergency air ambulance helipad on the hospital site. • Provide for adequate on site loading and delivery services which minimizes negative impacts on the neighborhood. Special consideration should be given to relocating this use to gain access to the VVMC Campus from the South Frontage Road. • Address emergency vehicle circulation to and from the site. • Address patient and employee vehicle circulation with an emphasis on use of the South Frontage Road for primary access. • Minimize the number of vehicle trips on West Meadow Drive to improve the pedestrian experience along the street • Provide for pedestrian circulation N/S through the hospital site to connect the South Frontage Road with West Meadow Drive. • Reduce the negative impacts of the hospital surface parking lot on the Middle Creek riparian corridor. • The hospital use is currently non - conforming with regard to minimum parking requirements. All future planning should ensure full compliance with the parking requirements. • Work with the Town of Vail and neighboring property owners to identify the most appropriate location of vehicle access off of the South Frontage Road. This shall also take design options into consideration. • The Town of Vail is willing to consider design and master plan options which include the use of Lot 10 and the Town's municipal center site. • Address the existing zone district designation of the US Bank Building. • Provide opportunities for growth and expansion of the VVMC Campus to ensure the growing health care needs of the community are met. • Ensure that the mechanical equipment needs of medical center are met on site and seek to minimize any unintended consequences. Town of Vail 5/20/2014 Page 6 What additional planning considerations, if any, does the Planning and Environmental Commission have at this time to share with the master planners for the WMC campus? Additional opportunities for input will be available as the master planning effort proceeds through a more formal public hearing review process. 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Ln w (D U C� '� M cn — CL > — CL L i O O I- L V R* V-4 O N LZ w E E LA N V-4 I O LA a o N � � c O N � N E LZ W E L M 0 • ago a I � W w V Lm i Lm 0 V E M E V V +�+ 0 W W •- V a a rl N M 4 0 N O N Ln TOWN Of vn' iL1 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: May 20, 2014 ITEM /TOPIC: Discussion about agenda topics for meeting with Eagle County School District BACKGROUND: Vail Town Council identified Key Initiatives and Tactics that supported their Focus Area II - Grow Balanced Community by developing a plan with the Eagle County School District for Red Sandstone Elementary School. This discussion will provide the opportunity to create the agenda to use with School District Board members at a future meeting. 5/20/2014 rowx of vn' i[> VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: May 20, 2014 ITEM /TOPIC: Information Update: 1) Commission on Special Events Meeting Minutes from May 7, 2014 2) Vail Economic Advisory Council Meeting Minutes from May 13, 2014 3) Proposed IGA for emergency response to Vail Pass by Vail Fire and Emergency Services 4) 2013 Deed Restricted Employee Housing Compliance Status Report 5) US Forest Service Logging along Piney Lake Road 6) Skate Park Update 5 min. ATTACHMENTS: Commission on Special Events Meeting Minutes from May 7, 2014 Vail Economic Advisory Committee Meeting Minutes from May 13, 2014 Proposed IGA for emergency response to Vail Pass by Vail Fire and Emergency Services 2013 Deed Restricted Employee Housing Compliance Status Report US Forest Service Logging along Piney Lake Road Skate Park Update 5/20/2014 TOWN OFVAIL Commission on Special Events AiL'1;11 MINUTES: COMMISSION ON SPECIAL EVENTS MEETING Vail Town Council Chambers Wednesday, May 7, 2014 @ 8:30 a.m. CSE Members Present: Jeff Andrews Bobby Bank Amy Cassidy Barry Davis Mark Gordon Rayla Kundolf Nicole Whitaker Town of Vail Staff Present: Sybill Navas, CSE Coordinator Kelli McDonald, Economic Development Manager Others Present: Laura Waniuk, Event Liaison Nick Sargent, Maria McNulty: Burton Duncan Horner, Vail Valley Foundation Davy Ratchford, Vail Resorts Missy Johnson, Highline Lauren Arnold, Gaby Milhoan: Peak Wellness Retreat (PWR) Jeff Morgan: Director, The Vitality Center, Peak Wellness Retreat Ross Iverson: Vail Leadership Institute Michelle Maloney: Vail Valley Charitable Fund (VVCF) Michael Holton: Vail Valley Medical Center Houston Perkins, Arrabelle Meeting Materials may be viewed at: http:// www. vailgov .com/WebLink8 /Browse.aspx ?startid= 48965 &row =1 & &dbid =0 CSE Chair, Barry Davis, called the meeting to order at 8:30 a.m. Burton Recap: Nick Sargent, Maria McNulty: Burton Recap presented by Sargent with an in -depth review of the event. Please see presentation. Kundolf asked Sargent the following questions: how do they calculate the number of spectators, how do they work with local businesses, and can they create more local youth excitement? Kundolf referred to the female snowboard athletes signing autographs at the Oakley store in 2013. CSE Minutes Regular M&fl(1b�. May 7, 2014 Page 1 of 6 Sargent replied that they are looking to hone their spectator and other metrics even more next year through different ways, such as headcount. They do involve youth community because the event is free. Burton also plans to build on local support even more for next year. This year they met with local concierge and restaurants and other businesses to create specific promotions before and during the event. Burton also offered giveaway merchandise to generate excitement and create promotions. The Riglet Learn to Snowboard Park was open again this year; it had a great deal of popularity with local kids. Red Sandstone School attended the event as well. They also encouraged the other competitive companies to work with them. Whitaker mentioned that there needs to be a more advance promotion and communication with the hotels and concierges. The next Burton USO dates are March 2 -9, 2015. There was a little time needed between 2015 Championships and Burton USO to prevent event fatigue. ➢ Motion to approve the recap for Burton and release the final funding disbursement. M IS /P: Kundolf /Andrews /Unanimous -The motion passed 7 -0. Administrative Items a. Approval of the Minutes of the CSE Regular Meeting of April 2, 2014 Bank stated that last month the CSE draft minutes went out before the CSE had a chance to review and comment on them. Navas and McDonald explained that there is always a deadline for the Town Council minutes that creates the urgency of submitting the draft notes before the CSE has had a chance to review them. Waniuk and Navas noted this and will make every effort to send out draft notes for CSE review prior to further distributing them. ➢ Motion to approve the minutes of the CSE meeting of April 2, 2014, as presented. M IS /P: Cassidy /Andrews /Unanimous -The motion passed 7 -0. b. Review Financial Status and acceptances of funding allocations Please see attached spreadsheet, updates on outstanding funding agreements. c. Vail America Days: Parade theme confirmed "Vail Welcomes the World" McDonald updated the CSE on the name of the event and how it was selected. The name allows for broad representation and themes for floats and parade participants d. CSE at ERC: Suggested date Thursday, May 29, 1:00 -2:30 p.m. TOV Admin Conference Room. Navas discussed the option of when the CSE could attend the ERC meeting. The group confirmed the date of May 29, and then there will be an additional date scheduled later in the summer for those who can't attend on May 29. e. Casual Get - together: time /place /availability? CSE decided that they will go to lunch as a group after June 4 CSE meeting. Davis suggested some might join him on a bike ride following. CSE Minutes Regular M &fifibf May 7, 2014 Page 2 of 6 Update on marketing efforts for summer events: Laura Waniuk (15 minutes) Please see detailed presentation. Marketing reports on next 5 events and update on FEAST!.Vail. Upcoming events included the Vail Farmers' Market, Vail Arts Festival, Bravo! Vail Music Festival, Lacrosse Shootout and 20th Annual Jazz Festival. TIER IV Funding Applications: Peak Wellness Retreat: Jeff Morgan /Gaby Milhoan /Lauren Arnold Morgan gave an overview of his participation with the Peak Wellness Retreat (PWR) and Milhoan and Arnold presented the information and background on the organization. Please see presentation for details. The plan is for the PWR to open on May 18. They explained the business model, exactly what their program consists of and their off - season focus to bring guests to town. They are partnered with Vail Valley Medical Center, Jeff Stone and fitness training is at the Vail Vitality Center. The program will feature some local and international professional athletes. The restaurants Mountain Standard, Sweet Basil, Kelly Liken are all on board for the program to provide "Peak" menu items. The difference in the PWR program is that after the guests leave, they are provided with tools that help them succeed at home. Arnold discussed the different types of PWR Programs. They are also working with the Vail Leadership Institute. Milhoan spoke about the community impact of PWR by filling the off - season void and putting heads in beds. Milhoan stated how the program can differentiate Vail for the summer from other resort towns. They are working with hotels on group sales for executive group training and programs. PWR will be opened up to the Vail Valley public, which creates an educational opportunity for the local community. Overall this program is described as a combination of Canyon Ranch and Mayo Clinic. Please see presentation for CSE supported events details, there are 4 events that would be funded in their request, Dine Around and Nutrition Program, PWR Grand Opening & Women's Weekend, Educational Speaker's Series at VVC and a Pilot Program for 3 Guests. The PWR program capacity is for 480 guests, 80 guests per month. Right now, there are 60 guests in the sales funnel which accounts for their current budget /revenue. There is also a pilot /test group of 6 people. Davis asked what the typical cost for the program is, Milhoan said that it is $4500 /week all - inclusive (includes lodging), if the participant lives in the Vail Valley and don't need housing then the cost will be about $2700 /week. Davis also asked how other businesses will possibly be positively impacted. Milhoan replied that they are just starting their work on partnering with more local businesses and expect to add many more. The potential financial impact for the town is significant. Vail Leadership Institute: Ross Iverson Iverson spoke about his background and how the Institute has been integrating with the community. There are funding requests submitted for two events: The Learning Partner Program ($8,000) and the Leadership Tribute Event ($8,500). Learning Partner Program CSE Minutes Regular M &fifibf May 7, 2014 Page 3 of 6 The state of Colorado is trying to attract new businesses but here to the Valley. Executive Education is not addressed specifically. This program would focus on Leadership Training. Northwestern and Cornell Universities are potential partners. The VLI would like to paint the picture that the Town of Vail and Valley are a destination for executive meetings. The program is not accredited at this point, but they are working on trying to gain accreditation. The program should be open to local people too. Andrews asked what types of programming they see at this executive level. Iverson stated that they are trying to provide advanced learning, emotional management, and insight first leadership curriculum. Iverson also said that these types of programs map to the culture that's already here in the Valley. In terms of the Vail Learning Partner Program, Cassidy mentioned that she would like to see a scholarship program created for locals. Kundolf asked about how this would impact younger students, with regards to emotional development. Iverson said that a longer term plan for youth is being discussed. Leadership Tribute Event Events take up a lot of day to day work, funding the event will help them create a higher level quality event. This event has been held twice in the Town of Vail and speaks to the area. They want to bring in a national leadership speaker to promote the event for guests outside the area. High level executives will draw a lot of attention to the area. They need to be funded; although they are a non - profit, Iverson wants to turn the VLI into a profitable entity. Andrews stated that he thought that the VLI Tribute Event didn't necessarily fit the Tier IV criteria. Event Recaps: Pink Vail: Vail Valley Medical Center, Michael Holton Holton reviewed their recap presentation; please see presentation for details. The PR coverage was outstanding. CSE funding supported the marketing on the Front Range and nationally. Because the event moved to a later date, meant there were fewer people around to attend the event. This is a good event to target women and get them out skiing. The participants (around 1600) are brand ambassadors for Pink Vail, they are the true drivers of the event and donations and 44% of donations were from out of state. Holton mentioned that there is a sustainability opportunity for other events with re -using banners as materials to produce giveaways, such as the Pink Vail tote bags. Taste of Vail and Pink Vail partnered with each other, but there were challenges with overlap of events and some brand confusion. ➢ Motion to approve the Pink Vail recap and release their final funding disbursement. M IS /P: Gordon/Whitaker /Unanimous -The motion passed 7 -0. Valentine's Moonlight Snowshoe: Michelle Maloney, Vail Valley Charitable Foundation Maloney provided a review of the presentation. CSE Minutes Regular M &fifibf May 7, 2014 Page 4 of 6 Following the recaps, the CSE renewed their discussion of the Tier IV Funding requests. The board discussed how funding the Tier IV applications are different than funding standard "events ". Bank mentioned that he saw the Peak Wellness Retreat as the perfect fit for this type of Tier IV funding. The CSE members scored the applications using the TIER IV Criteria and, using the results as a base for their deliberations, made the following decisions: ➢ Motion to approve the $24,140 Tier IV funding request to Peak Wellness Retreat. M IS /P: Bank /Gordon /Kundolf opposed -The motion passed 6 -1. ➢ Motion to approve Tier IV funding of $7,360 to Vail Leadership Institute — for the Learning Partner Program only. M IS /P: Gordon /Andrews /Kundolf and Whitaker opposed -The motion passed 5 -2. ➢ Motion to deny Tier IV funding to Vail Leadership Institute — Leadership Tribute Event. M IS /P: MG /NW /Unanimous -The motion passed 7 -0. Memo to Stan Zemler and Finance Director regarding 2015 Funding Whitaker spoke about the foundation of the CSE strategic plan and how it was integrated into the memo. McDonald spoke to the amount of funding at $2000 per event for an intercept survey and stated that it was an estimate based on previous experiences. Andrews stated that there could be economies of scale if the survey company was contracted to survey all events. He also asked if CSE thought the three goals aligned with the original intent of the strategy. He added that the memo items are listed in priority order, acknowledging however that one or more of these requests could be dismissed. That is understood by the CSE. The primary goal of the memo is to start a dialogue with the Town Manager and Finance Director of the Town of Vail. There is an internal budget meeting on May 15. Bank said that he felt the Fireworks should be the only item on the memo. As far as the opportunity fund, Bank stated that it appeared that it was simply like a request for more funds. Gordon stated that, since the CSE is funded already, then it's up to them to manage the funds themselves. Davis mentioned that he thought that the "opportunity fund" may be confusing because of the name and the perception it suggests. If the requested items are not approved, then the CSE will have to work through the how to address them within the budget they are allocated. Bank said that calling it an "opportunity fund" may confuse the request. Instead it would make more sense to change the name. Whitaker and Bank suggested changing the order of the memo to place the request for budget dollars up front and detail how it will be used after that. Whitaker asked about the subject line of the memo, Andrews suggested re- naming the memo "CSE Funding Discussion ". Andrews said that one thing the memo is missing is a closing statement. Navas offered to check the amount of the estimated costs for fireworks as referenced in the memo against previous years' actual expenditures. Navas suggested the last paragraph might be renamed to "New Event Sustainability Fund" CSE Minutes Regular M &WV. May 7, 2014 Page 5 of 6 Timeline: Revised memo needs to be submitted to Navas and McDonald by Friday, May 9. It will be routed by Jeff at noon on Thursday, May 10; comments need to be back by Thursday afternoon. CSE needs to approve the memo by noon on Friday, May 9. Bank and Andrews will attend the McDonald /Zemler meeting on Monday, May 12. New Business and Community Input Mark Gordon informed the group that he will miss the CSE meeting on June 4. ➢ Motion to adjourn at: 11:23 a.m. M /S /P: Whitaker /Cassidy /Unanimous -The motion passed 7 -0. Next CSE Meeting: Wednesday, June 4, 2014 @ 8:30 a.m. Vail Town Council Chambers CSE Minutes Regular M &fl (hj]�. May 7, 2014 Page 6 of 6 Vail Economic Advisory Council (VEAC) May 13, 2014 MEETING NOTES • VEAC Members Present: Rayla Kundolf; Michael Kurz; Kim Newbury; Chris Romer; Rob LeVine; Laurie Mullen; Matt Morgan; Mike Ortiz; Robin Litt; Paul Wible and Greg Moffet • Others Present: Laura Waniuk — Town of Vail Event Liaison; Jenn Bruno — Town Council Member; Beth Slifer- Chair VLDMAC; Meggen Kirkham — SITE Marketing; Kristin Yantis - Malen Yantis PR; Dave Chapin — Town Council Member; Kari Mohr - Vail Resorts Social Media Manager; Susie Tjossem — Executive Director, Colorado Ski & Snowboard Museum • TOV Staff Present: Town Manager Stan Zemler; Economic Development Manager Kelli McDonald; Finance Director Judy Camp • 2014115 VEAC Work Plan, Stan Zemler o Please see attached Work Plan document. Review of current work plan, VEAC goals. Use other sources for data and insights, for example the Ski Magazine report. Community survey will be released in June; results will be available in July. VEAC Work Plan approved. • VLMDAC 2014 Update o Please see attached VLDMAC document. Beth Slifer introduced VLMD Presentation, presented by Meggen Kirkham. Marketing resources are shared between Vail Resorts and VLMD. Strong collaboration between CSE & VLMDAC Marketing team is very strong, quick response to market conditions. Previously shifted to outdoor and wellness, etc. VLMD is shifting messaging again back to "luxury wilderness ". Research informs decision making and marketing objectives. 2014 Strategies are similar and consistent to previous years, shows focus. The 2015 Championships open up another opportunity to reach out to other international markets outside of Latin America. Budget review, increases for international and destination marketing changed from 2013. Presentation of category Insights from goodness mfg. definition of brand, guests come here to create memories. 5/20/2014 Keep strong positioning: "Vail. Like Nothing on Earth." Campaign selection is "Enchanted ". New ad campaigns are running Front Range, Houston, Dallas and digitally online as well. Book /buy offer was posted online this month. Specific web banners will drive to book /buy deals for mid -week reservations. There is messaging for mid -week focus on groups. The ads present a general message, culinary, scenery, events that last for longer than one week, etc. The objective is to get people to book longer stays. Messaging through many different avenues, the majority is through digital ads. Vail Valley Partnership focuses on trade shows, conventions, tactical execution, they use targeted messaging and face time as the key for group sales. Group sales message is niche; it's more of a focus on if the property can handle rooms /schedules, etc. The digital ads are geo- targeted to top 10 markets. Second homeowner market is supported. Request for branding, digital marketing assets for local businesses to promote their business and Vail as a destination. Financial Report, Judy Camp o Please see attached report document. • Sales Tax is trending up 6.4% through March YoY, exceeding the 5.2% target mentioned by the VLMDAC earlier in the meeting. • March represents the 10th consecutive month of record sales tax collections. • April and May will be tough months to beat previous records. ( 2007 for April and 2008 for May) • 10 -year increase in sales tax of 51 % is almost double the increase 27% increase in the consumer price index over the same period. • Real Estate transfer tax is up 81.7% YoY through April. • Seeing uptick in building permits, remodels. • Citizen Input None • Other Business None • Next Meeting The next meeting is scheduled for June 10, 8:00 a.m. Antlers Lodge, Caribou /Pronghorn Room • Please see VEAC Work Plan on following pages. 5/20/2014 VAIL ECONOMIC ADVISORY COUNCIL 2014 -2015 WORK PLAN Excerpted from the Vail Economic Development Strategic Plan Adopted December 2008 MISSION The Vail Economic Advisory Council (VEAC) was established in 2006 as a citizens' advisory group for the purpose of advising the Vail Town Council, Town Manager and the community on economic issues that will sustain, enhance and diversify the town's economy. Members are appointed by the Town Manager and the Council holds public meetings the 211 Tuesday of each month. The major function of the VEAC is to focus on the overall economic future of Vail (West Vail to East Vail) and to develop an organized plan of action using specific information gained from past studies, existing studies and economic indicators TOWN COUNCIL Areas of Focus: • Enhance economic vitality — Grow a vibrant and diverse economy that keeps us at the forefront of our resort competitors for the long -term with continued opportunities for private and public investment and philanthropy. • Grow a balanced community — Expand upon our community infrastructure as the foundation of our town's success with particular emphasis on an abundance of recreational, cultural and educational opportunities while building capacity for future leaders. • Continually elevate the quality of the experience — Deliver on the promise "VAIL Like nothing on earth, in everything we do. Excerpted from Vail Town Council Areas of Focus Adopted February 2014 VEAC Areas of Focus: • Build a strong relationship between Town of Vail and the Vail business community • Increase the Town of Vail's economic activity • Focus on building a year -round economy • Support a quality workforce delivering world -class service • Provide support for sustaining, upgrading and maintaining Vail's capital assets • Support the stimulation of diversity of services and businesses locating in the Town of Vail VEAC GOAL 1: BUILD A STRONG RELATIONSHIP BETWEEN THE TOWN OF VAIL AND THE VAIL BUSINESS COMMUNITY Objective: Engage the Vail Economic Advisory Council to accomplish this goal. Action Step: Adopt and implement the VEAC 2014 -15 work plan in Q2 2014. Objective: Strengthen partnerships with Vail businesses to retain leadership position in lodging and tourism activity in comparison with resort competitors. 5/20/2014 Action Step: Encourage VEAC members to serve as liaison between the Town of Vail, Vail Resorts and businesses in the sectors of retail, lodging, food and beverage, development, real estate, medicine, etc. by meeting one -on -one and engaging in dialogue to understand how the Town can be a better resource for businesses. Action Step: Assist in fostering strategic alignment of resort services and guest relations with Vail Resorts and business community to improve the experience for guests and residents. — Q4 2014, Q2 &4 2015 through feedback received from the neighboring business reports Action Step: Focus on increasing international destination guests by supporting CSE and VLMDAC- directed marketing activities, programs and events. — By giving input at the joint meetings scheduled Action Step: Participate in the planning of additional flights and an international terminal at Eagle Airport. — By scheduling a joint meeting with Eagle Air Alliance and Eagle Airport representatives and providing input GOAL 2: INCREASE THE TOWN OF VAIL'S ECONOMIC ACTIVITY AS MEASURED BY SALES TAX REVENUE TO EXCEED ANNUAL INFLATION, AS MEASURED BY THE CONSUMER PRICE INDEX Objective: Benchmark and monitor local economic performance in order to track and respond to changing economic conditions. Action Step: Review reports at monthly meetings including but not limited to: Vail Business Review Sales Tax Collected Same Store Sales Reports Vail Lodging Occupancy Reports Competitive Resort Reports Consumer Confidence Reports Travel Trend Reports Economic Indicator Table Economic Forecast Reports Action Step: Maintain historical and current economic indicators for the Town of Vail by issuing a report twice annually. Action Step: Solicit ideas twice annually from each VEAC member to enhance economic vitality. Action Step: Participate in economic development planning representing Vail's interests - on local, county regional and state level as meetings are scheduled. 5/20/2014 Action Step: Provide input to the long -term strategic plan to enhance the competitiveness of the Town of Vail. Q3 2014 GOAL 3: FOCUS ON BUILDING A YEAR -ROUND ECONOMY; REDUCE ECONOMIC SEASONLALITY BY GROWING THE SUMMER ECONOMY (MAY — OCTOBER) AT A RATE GREATER THAN THE WINTER ECONOMY (NOVEMBER — APRIL) Objective: Vail Local Marketing District annual plans will be developed to build long -term brand awareness that drives short -term sales and continues to position Vail as a world - class, year - round destination. Action Step: Review the annual Vail Local Marketing District plan and provide input as it relates to sustainable economic health and remain flexible for new opportunities given the economic environment to maintain the goal of being the "premier international mountain resort community" — Q2 2014. Action Step: Integrate the VEAC and VLMDAC at a higher level — monitor the process that is currently underway to improve communications and alignment with meetings twice annually. Action Step: Continue to market health & wellness assets. - ONGOING Action Step: Collaborate with Vail Mountain on winter strategies to create year -round alignment for marketing efforts - Q3 2014 and 2015. Action Step: Review strategies on recruitment of group business to ensure alignment with supporting local businesses and filling need times as well as an emphasis on destination orthopedics and medical meetings. Meeting with Vail Valley Partnership in Q4 2014 and 2015. Objective: Commission on Special Events and Council Contributions annual funding allocations will be developed. Action Step: Review the annual funding allocations for Commission on Special Events and Council Contributions and provide input as it relates to sustainable economic health and remain flexible for new opportunities given the economic environment to maintain the goal of being the "premier international mountain resort community" — Q3 2014 and 2015. Action Step: Integrate the VEAC and CSE at a higher level — monitor the process that is currently underway to improve communications and alignment with an annual meeting - Q3 2014 and 2015. Action Step: Review event strategies with the objective of securing event partnerships and ensuring appropriate recognition for town support — Q3 2014 and 2015. Action Step: Provide input on plans regarding the 2015 World Champions as it relates to Vail's economic vitality — Q2 2014 5/20/2014 GOAL 4: PROVIDE SUPPORT FOR A QUALITY WORKFORCE DELIVERING WORLD -CLASS SERVICE TO POSITIVELY IMPACT VAIL'S ECONOMY Objective: Work with Town staff, the business community, Eagle County and other municipalities to address future workforce housing needs. Action Step: Provide input into updates of the Vail Employee Housing Strategic Plan as needed. Objective: Work with Town staff, the business community and Eagle County to address parking and transportation issues for workers and guests. Action Step: Provide input on the strategic parking plan as it relates to Vail's economic health — Q4 2014. Action Step: Review ECO Transit plans and provide input as it relates to service in and out of Vail — Q4 2014. Objective: Look toward the next generation of community leaders Action Step: Refresh membership of the VEAC annually to include at least one member of the next generation of community leaders. — Q1 2015. Action Step: Review the results of the community survey and provide input — Q3 2014. Action Step: Solicit VEAC members for recommendations of individuals to participate in leadership programs as they become available. GOAL 5: PROVIDE SUPPORT FOR SUSTAINING, UPGRADING AND MAINTAINING VAIL'S CAPITAL ASSETS AS IT RELATES TO SUSTAINABLE ECONOMIC HEALTH Objective: Provide input to proposed development and redevelopment plans. Action Step: Have quarterly PEC updates on issues relative to Vail's economic health Action Step: Provide input on proposed development and /or redevelopment as it relates to Vail's economic vitality — As needed Action Step: Provide input into the completion and implementation of the Vail Valley Medical Center Facilities Plan — Q3 2015 5/20/2014 GOAL 6: SUPPORT THE STIMULATION OF DIVERSITY OF SERVICES AND BUSINESSES LOCATING IN THE TOWN OF VAIL Objective: Develop a strategy to support retention and development of existing and new businesses. Action Step: Develop a program of retention visits to include representatives from Town Council, VEAC, Town Manager's office and Economic Development Office quarterly Action Step: VEAC roundtable discussion on developing an economic diversity to assess current economic drivers and determine key leverage points for increased diversity. Q4 2014 and 2015. Action Step: Strengthen ties with small businesses by engaging VEAC, VVP and VCBA to help identify existing resources from the organizations that these businesses can tap into. — Q2 2015. Action Step: VEAC roundtable on existing regulations to improve the environment for doing business in Vail. - Q3 2014 and 2015. Indicates Council Areas of Focus from February 2014 5/20/2014 TOWN OF Y)JL Flgff I 2399 North Frontage Road West Fire & Emergency Services Vail, Colorado 81657 970.479.2250 vailgov.com 970.479.2176 fax May 12, 2014 Dear County Manager Montag and Board of County Commissioners, Attached you will find an IGA /Emergency Response Services Agreement from the Town of Vail that outlines a formal agreement relative to emergency response to Vail Pass by Vail Fire and Emergency Services. Additionally, I have attached the methodology that we used to determine what we believe to be a fair contribution from Eagle County as we partner to ensure Vail Pass emergency response continues with the same level of service we have been providing over the last three decades. As you will see, we used the methodology that we originally presented to the County in February 2013. We have discussed many options regarding contributions and associated methodologies since 2005 when we first began decisions regarding this matter, and this appears to be the most logical. This fairly represents our actual expenses, and is consistent with what we charge for response to other unincorporated areas in Vail. That said, the fees we charge homeowners in unincorporated areas are slightly higher, because we used the most recent Consumer Price Index (CPI) when we recently updated the response fees. The methodology for this particular agreement is based on the 2009 CPI, and we will stick with these per our original discussion. As a matter of note, we felt compelled to use these particular figures, due to the fact we have had to increase our response profile to coincide with the current standard operating procedures of all the public safety agencies in Eagle County. In essence, we now have a "point vehicle" respond (Vail PD) to assist in slowing traffic down behind the accident scene. This new procedure was put into effect as an additional safety measure in light of several emergency vehicles getting struck and multiple close calls on accidents along 1 -70. We trust this meets with your approval and look forward to bringing this to fruition. In particular, we thank you for your willingness to collaborate and implement this IGA as a way to formalize our expectations and partnership. Respectfully, and on behalf of the Town of Vail, Mark A. Miller, Fire Chief Vail Fire and Emergency Services 5/20/2014 EMERGENCY RESPONSE SERVICES AGREEMENT THIS EMERGENCY RESPONSE SERVICES AGREEMENT (the "Agreement ") is made and entered into on the day of , 2014 (the "Effective Date "), by and between EAGLE COUNTY, COLORADO (the "County "), and the TOWN OF VAIL, COLORADO (the "Town ") (each referred to as a "Party" and collectively as the "Parties "). WHEREAS, Vail Fire and Emergency Services, a department of the Town ( "Vail Fire "), has historically voluntarily provided emergency response services for incidents occurring between mile markers 182 and 190 on Interstate 70 ( "Vail Pass "); WHEREAS, Vail Pass is located outside of the corporate limits of the Town, but within the corporate limits of the County; WHEREAS, the County now desires to enter into a formal agreement with the Town whereby Vail Fire will provide for the Town's continued provision of emergency response services for incidents occurring on Vail Pass; WHEREAS, the Town agrees to render such services based on the terms and conditions set forth in this Agreement; and WHEREAS, this Agreement is authorized by C.R.S. § 29 -1 -203. NOW, THEREFORE, for the consideration hereinafter set forth, the receipt and sufficiency of which are hereby acknowledged, the Parties agree as follows: 1. Services. The Town shall provide emergency response services on Vail Pass at the same level of service as is provided by the Town within its own jurisdiction. 2. Designated Contact Persons. Each Party shall appoint a Designated Contact Person under this Agreement. 3. Reports. The Town shall provide an annual written report to the County detailing the emergency response services provided under this Agreement. Said report shall, at a minimum, detail the number and type of emergency responses, the number and type of medical services provided, response times, and hours of investigation services. 4. Employ. All officers and personnel of the Town providing services under this Agreement shall remain Town employees. 5. Hold Harmless. The County shall hold the Town and its officers, insurers, volunteers, representative, agents, employees, attorneys, heirs and assigns from and against all claims, liability, damages, losses, expenses and demands, including attorney fees, on account of injury, loss, or damage, including without limitation claims arising from bodily injury, personal injury, sickness, disease, death, property loss or damage, or any other loss of any kind whatsoever, which arise out of or are in any manner connected with this Agreement. 1 5114114 I I VWS- STORAGEIDESKT(T*AW ANNYIDESKTOPI VAIL PASS EMERGENCYRESPONSE IGA -2.DOC 6. Term and Termination a. This Agreement shall become effective on the Effective Date. Unless otherwise terminated as provided herein, the term of this Agreement shall be through December 31, 2014; provided that the Agreement shall automatically renew for two successive years on January 1St of each year unless otherwise terminated as provided herein. b. Either Party may terminate this Agreement at any time and in its sole discretion upon 60 days advance written notice. 7. Compensation. For the services provided by the Town, the County agrees to pay the Town a total annual sum of $174,087.50, to be paid in advance on an annual basis. Upon renewal, such compensation shall increase by 3.5 %. 8. Miscellaneous. a. Governing Law and Venue. This Agreement shall be governed by the laws of the State of Colorado, and any legal action concerning the provisions hereof shall be brought in Eagle County, Colorado. b. No Waiver. Delays in enforcement or the waiver of any one or more defaults or breaches of this Agreement by a Party shall not constitute a waiver of any of the other terms or obligations of this Agreement. C. Integration. This Agreement constitutes the entire agreement between the Parties, superseding all prior oral or written communications. d. Third Parties. There are no intended third -party beneficiaries to this Agreement. e. Severability. If any provision of this Agreement is found by a court of competent jurisdiction to be unlawful or unenforceable for any reason, the remaining provisions hereof shall remain in full force and effect. f. Modification. This Agreement may only be modified upon written agreement of the Parties. g. Assignment. Neither this Agreement nor any of the rights or obligations of the Parties hereto, shall be assigned by either Party without the written consent of the other. h. Governmental Immunity. The Town and its officers, attorneys and employees and the County and its officers, attorneys and employees are relying on, and do not waive or intend to waive by any provision of this Agreement, the monetary limitations or any other rights, immunities, and protections provided by the Colorado Governmental Immunity Act, C.R.S. § 24- 10 -101, et seq., as amended, or otherwise available to the Town and its officers, attorneys or employees or the County and its officers, attorneys and employees. The Town and its employees shall not be deemed to assume any liability for intentional or negligent acts or omissions by the County, or any officer, agent or employee of the County. 2 5114114 I I VWS- STORAGEIDESKT(T*AW ANNYIDESKTOPI VAIL PASS EMERGENCYRESPONSE IGA -2.DOC i. Subject to Annual Appropriation. Consistent with Article X, § 20 of the Colorado Constitution, any financial obligation of the Town or the County not performed during the current fiscal year is subject to annual appropriation, shall extend only to monies currently appropriated and shall not constitute a mandatory charge, requirement, debt or liability beyond the current fiscal year. IN WITNESS WHEREOF, the Parties have executed this Agreement on the date first set forth above. ATTEST: Patty McKenny, Town Clerk ATTEST: TOWN OF VAIL, COLORADO Andy P. Daly, Mayor COUNTY OF EAGLE, COLORADO Jill Ryan, Chairman of the Board of Commissioners 5114114 I I VWS- STORAGEIDESKT(T*AW ANNYIDESKTOPI VAIL PASS EMERGENCYRESPONSE IGA -2.DOC TOWN OF 0 VAIL £ 2399 North Frontage Road West Vail, Colorado 81657 vailgov.com TOWN OF VAIL / EAGLE COUNTY Vail Pass Response Annual Operating Expense Methodology Y)JL Flq� Fire & Emergency Services 970.479.2250 970.479.2176 fax ENGINE EXPENSES: (ADOPTED BY TOV COUNCIL 2009 FOR INCIDENTS OUTSIDE OF CORPORATE LIMITS) Average Number of Calls Annually (Motor Vehicle Accidents, Vehicle Fires, Haz -Mat) 190 Based on Data from 2008 — 2012 Engine Cost per Hour $517.00 (Fuel, Maintenance, Overhead) Average Time per Incident 1.25 Hours CALCULATIONS: 190 (Average Number of Calls) X 1.25 (Average Time per Incident) = 237.50 Hours Annually 237.50 (Hours Annually) x $517.00 (Engine Cost per Hour) = $122,787.00 Engine Expense Annually PERSONNEL EXPENSES: Hourly Cost of 3- Person Crew ($72.00 per Person) $216.00 CALCULATIONS: $216.00 (Hourly Cost of 3- Person Crew) X 237.50 (Hours Annually) = $51,300 Annual Personnel Expense $122,787.50 (Annual Engine Expense) + $51,300 (Annual Personnel Expense) = $174,087.50 Total Annual Expense 5/20/2014 Itri 1v11irI� K VAIL � Memorandum To: From: Date: Subject Vail Town Council Community Development Department May 20, 2014 2013 Deed Restricted Employee Housing Compliance Status Report BACKGROUND This is being provided as information only and is not an agenda item at the Town Council meeting. There are currently 727 deed restricted employee housing units ( "EHUs ") in the Town of Vail (the "Town "). There are a number of versions of deed restrictions in Town. The main categories of deed restrictions are: • Units approved prior to December 31, 1992 do not require occupancy by an Employee or verification of compliance. • Units approved between January 1, 1993 and December 31, 1994 do not require occupancy by an Employee but do require annual verification of compliance by February 15 each of year. • Units approved between January 1, 1995 and April 4, 2000 require occupancy by an Employee and do require annual verification of compliance by February 15 of each year. • Units approved after April 5, 2000 require occupancy by an Employee (some allow for vacancy up to 5 months each year) and do require annual demonstration of compliance with a notarized affidavit by February 15 of each year. VERIFICATION OF COMPLIANCE The owners of all EHUs were sent a letter and an affidavit in the first week of January 2014. A follow -up request was sent in late February. Eleven owners who failed to respond were sent certified letters with a return request requested on April 2. Of the 11, three owners have yet to respond, one living out of the country. Owners of EHUs approved prior to 1992 receive an annual request for information about the use of the EHU. There are 30 units in this group. The Town received 13 5/20/2014 responses out of the 30 units. Of the 13 responses received, 10 units are occupied by 18 employees. EHUs approved between 1993 and 1994 do not require occupancy by an Employee but the deed restriction does require annual verification of use. The Town sent out an initial letter requesting information regarding the use of the EHU in January and a follow -up request was sent in early March, following the submittal deadline. There are 22 units in this group. The Town received 20 responses out of the 22 units. No additional action has been taken to obtain information on the use of the outstanding two units as no occupancy by an employee is required. Of the 20 responses received, 16 units are occupied by 23 employees. EHUs approved between 1995 and early 2000 require occupancy by an Employee and are required to submit annual verification of compliance with the deed restriction. There are 168 units in this group. One owner in this group has yet to respond. Of the 167 responses received, 220 employees are housed. EHUs approved since April 2000 are required occupancy by an Employee (some restrictions allow for up to five months vacancy each year) and are required to submit a notarized affidavit annually. There are 167 units in this group. Two owners have yet to respond in this group, one owner lives out of the country. Of the 165 responses received, 366 employees are housed. Based on the master lease with Vail Resorts and leasing direction from the board, approximately 500 employees lived at Timber Ridge in 2013 in 198 units. Middle Creek had an estimated occupancy of 250 employees in 142 units. The table below summarizes the information written above. Category Type Number of Units Number of Employees Housed Pre 1993 30 18 1993 to 1994 22 23 1995 to 2000 168 221 Post April 2000 167 366* Middle Creek 142 250 ** Timber Ridge 198 500 ** Total 727 1378 * Includes First Chair, Four Seasons, The Sebastian ** Estimated number of employees housed III. SUMMARY An estimated 1,378 employees are housed in 727 deed restricted employee housing units in the Town of Vail. This is an average occupancy of 1.9 employees per EHU, which is 0.4 employees per unit higher than the 2006 employees per EHU estimate. Town of Vail 5/20/2014 Page 2 This increase can largely be attributed to the high number of employees per EHU at First Chair, Four Seasons and The Sebastian. Those EHUs were specifically designed for up to four employees per EHU. IV. NEXT STEPS There are 5 owners of EHUs that have not submitted their annual affidavits. Two of those owners are not required to rent their units, by the terms outlined in their deed restrictions, and no additional action will be taken. Three owners who have been sent certified return receipt requested letters requesting submittal of their affidavit by April 14 have not returned their affidavit. Court action is commencing for those owners. The Community Development Department is currently in the process of establishing a new schedule for EHU compliance efforts that should result in more timely responses by the February 15 deadline. Town of Vail 5/20/2014 Page 3 0 rowN of vain Memorandum To: Town Council From: Public Works Department Date: 5/14/14 Subject: US Forest Service Logging along Piney Lake Road I. BACKGROUND AND SUMMARY A few years ago the US Forest Service contracted out a Timber Sale for the White River National Forest north of the Town of Vail along Piney Lake Road (US Forest Service Road 700). The sale is comprised primarily of beetle killed lodgepole pine, and allows the purchasing contractor to cut and log out lodgepole pine via Muddy Pass. The contractor, Montrose Forest Products, is requesting to haul out approximately 54 loads of logs over the next few weeks via Red Sandstone Road in order to complete a 34 acre area of the timber sale that is within a mile of the Town of Vail and along the busiest section of Piney Lake Road (USFS 700). (See attached maps) If the contractor is unable to haul out via Red Sandstone Road they will have to wait until Muddy Pass dries out this summer. This will force them to complete logging operations in this area during the middle of the summer, impacting recreational users at peak time along this well used section of Piney Lake Road. Town staff has generally been opposed to using Red Sandstone Road for hauling out logging trucks, however in this specific instance staff is in support of the request. An approval of this request will allow this close in 34 acres to be logged during the slowest time of the year and therefore minimize conflicts with those residents and guest who use Piney Lake Road for recreational purposes during the summer. Town staff, unless otherwise directed, will approve this short duration use of Red Sandstone Road with the following conditions; • Logging operations in the 4 units (34 acres) shall be completed by June 13`h • No hauling operations shall occur along Red Sandstone Road during Memorial Day weekend (5/24 -5/26) or Go Pro Games Weekend (6/6 -6/8) • A traffic control flagger shall be provided along Red Sandstone Road when it is necessary for the exiting logging trucks to cross the double yellow line to safely navigate the tight switchbacks. • The contractor shall notify the Town of Vail Public Works Department three days prior to the start of logging operations. 5/20/2014 GooStc, earth miles 1 km 3 5/20/2014 fig; 1 Forest Products, UE 11925 65.30 Road • P.O. Box 1149 • Montrose, CO 81402 (970) 249 -0812 Fax (970) 249 -0727 May 9, 2014 Mr. Stan Zemler Vail Town Manager 75 South Frontage Road Vail, Co. 81657 Dear Mr. Zemler Last year Montrose Forest Products purchased the Indian Creek Salvage Timber Sale from the White River National Forest. This sale is comprised primarily of beetle killed Lodgepole Pine and is located North of the town of Vail. The designated haul route for the sale is to go West on Forest Road 700 towards Muddy Pass. The sale has 4 cutting units on the South end of the sale(see attached) that are within 1 mile of the Vail town boundary. The Forest Service currently has the 700 Road closed to the public and there is an opportunity to log those 4 units prior to the gate being opened to the public. Logging those units when the road is open to the public would be a major safety hazard. The combined area of the 4 units is 34 acres with an estimated volume of 54 loads of sawlogs. Montrose Forest Products is requesting permission to haul the logs from cutting units 1 -4 on the Red Sandstone Road through Vail to the frontage road and on to 170. We would anticipate using 6 -8 trucks per day until completed and would be able to haul during specific night hours to avoid conflicts with the public. Log trucks are articulated and will be able to navigate the two switchbacks on the Red Sandstone Road without a problem. There is a very limited window of opportunity to safely log and haul the dead trees from the cutting units and the Spring is the best time with the least amount of conflicts with the public. The current snow pack on the designated haul route will prohibit log hauling until July and by that time the area adjacent to units 1 -4 will impacted heavily by the general public. I would appreciate your assistance in helping to resolve this issue. Res Ily is aelOrndo Forester Montrose Forest Products Cc: Ken Cunning, USFS 5/20/2014 -r I.-r .o 3 _ O 3 Cn -� (� q (D i w _ a o Q Q7 R� m cl s CD C) Z ni 0 Q m 0 oXM ]?M Orn oo� o© n C) U3 C5 Cn ~n s w CSi _. U7 W rn N. 0 ?<-. ro 3 N �' c �_ � a rt CD m T v c O' � a 07 � -cs ccun � � 3 �' O CD � '= N I® _ L13 O O -, o h' - Cn O r, O " D CO CO CD C7 3 'T1 T! 0 fl1 57 CA D , CD (D C Q O Q O N O 3 CD C� CO Cl O O O O O O Q _ -� N O] CU L1] W` W W t0 O _: : U3 co O � N CO O CD C17� �N -'i010 �.�'�`U � O � �• n C3 CD s- a CO O CJ3 C O o NZ �C O_ U) U)r- -0 3 O CL *� CD {(D _ 3 CD 0 c 0 (ND O CAD v@ � v CD CD it 3 CD 3 a j Ln ro�+� n O � 3 m PO N Q (/j CD lb -� (� q (D i w _ a o Q Q7 m m cl s CD co N N n CD T � O N Q : �o o' '1 co C? C7 C5 ~n W w CSi _ U7 Q 0') � a (/j CD lb q CL 0. �TT (D CO \D m CD `o n CD T � Q : �o o' '1 co � O y C5 ~n 'C5 CD _ CD 0 00 0 r € x C7 , .,.,..... q R O �� 0 rowN of vain Memorandum To: Vail Town Council From: Department of Public Works Date: May 20, 2014 Subject: Skate Park Update Summary: On April 1, 2014 Staff presented the results of a site study to determine a possible location for a permanent skate park in Vail. No decision was made to select a site or advance any of the evaluated sites for further consideration. At that time Council directed staff to evaluate the areas around the Golden Peak ski base for a possible skate park site on Forest Service property. Review of GIS data for the area indicates there is no Forest Service property immediately adjacent to the Golden Peak Ski Base. Evaluation: The Golden Peak Ski Base sits on the northern edge of a large parcel of property owned by Vail Resorts. United States Forest Service property does not begin until approximately 1300 feet above (south of) Vail Valley Drive. Please see the attached image of the Town of Vail GIS map for the Golden Peak Ski Base area. The light blue area represents the Vail Resorts owned property. Staff contacted Jeff Babbs, Director of Mountain Base Operations for Vail Resorts, and discussed the possibility of locating a permanent skate park on Vail Resorts property in the area of the Golden Peak Ski Base. While Vail Resorts is not opposed to the concept of a skate park in the area they would require that any above - ground features be removed prior to the beginning of opening of the mountain to not impact ski area operations. This scenario leaves the town in the same situation that currently exists with needing to annually install, remove and store portable skate ramps and is inconsistent with the desire to construct a permanent skate park facility. No specific site locations were discussed. A proposal from the Community Development Department was submitted to the council following the April 1, 2014 discussion. This proposal suggested the southwest corner of Vail Valley Drive and Mill Creek Circle be considered for the location of a permanent skate park. While well intended, the proposal was inaccurate in the size of the area available and did not take into account the importance of the pedestrian walkway connecting Golden Peak to the Vail Village or the reaction the neighborhood may have in regards to the consideration of the site. Council is respectively asked to disregard the proposal. Recommendation: A perfect site for a permanent skate park does not exist within the town and any consideration of a site will require compromises to the site selection criteria. Staff recommends the Council direct Staff to further investigate the Lionshead Atrium site to determine the practicality of the site for a permanent skate park. If this is the direction the Council wishes to pursue Staff will put together a work plan and funding proposal and present it to the Council at the June 17, 2014 work session. 5/20/2014 ro L Q ro co LO v ro W O a v v 0 N V T TOWN Of vn' iL1 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: May 20, 2014 ITEM /TOPIC: Matters from the Mayor, Council and Committee Reports 5/20/2014 rowx of vn' i[> VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: May 20, 2014 ITEM /TOPIC: Executive Session, pursuant to C.R.S. §24- 6- 402(4)(a)(b)(e) - to discuss the purchase, acquisition, lease, transfer, or sale of property interests; to receive legal advice on specific legal questions; and to determine positions, develop a strategy and instruct negotiators, Regarding: Timber Ridge redevelopment. PRESENTER(S): Matt Mire 5/20/2014 TOWN Of vn' iL1 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: May 20, 2014 ITEM /TOPIC: Adjournment (ESTIMATED 3:45 p.m.) NOTE: UPCOMING MEETING START TIMES BELOW (ALL ARE APPROXIMATE DATES AND TIMES AND SUBJECT TO CHANGE) -------------- - - - - -- THE NEXT REGULAR VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BEGIN AT APPROXIMATELY 12:30 P.M. (or TBD), TUESDAY, May 20, 2014 IN THE VAIL TOWN COUNCIL CHAMBERS FUTURE AGENDA ITEMS: Ongoing agenda items TBD: DRB /PEC updates - Warren - WS - 15 min.; Information Updates Attachments: WS - 15 min.; Executive Session items: 30 min.; Consent Agenda: 5 min.; Town Manager Report: 5 min. FUTURE AGENDA ITEMS: CDOT and CSP Vail Pass Review (2 pm) - 6/3 Discussion of SWOT Results - WS - 6/3 Interview and Selection of new LLA members - WS & ES - 6/3 Colorado Ski & Snowboard Museum - Request to Proceed - ES - 6/3 2013 Audit Presentation - ES - 6/3 (Michael Jenkins, 15 min.) Half Day Budget Retreat - (morning) WS - 6/17 Discussion with Eagle County Commissioners - WS - 6/17 Golf Course Club House Update - 6/17 Community Survey Results - 30 min. - ES - 6/17 Half Day Retreat Competitiveness Plan - WS - 7/15 Finalize Budget Parameters - WS - 7/15 Quarterly Report on Capital Projects & Programs - (Info Update) WS - 7/15 Half Day Retreat Define Balanced Community - WS - 8/5 Discussion of Major Revenue Projections - WS - 8/5 Discussion on Economic Diversity w/ Stakeholders - WS - 8/19 Discussion of Parking & Transportation - WS - 9/2 VVMC Master Plan Discussion - WS - 9/16 Discussion of Five Year Capital & RETT Plans - WS - 9/16 Half Day Retreat w/ VLHA - WS - 10/7 Discussion on Town Manager's Budget (Final Draft) - WS - 10/7 Discussion on Adoption of Strategic Competitiveness Plan - WS - 10/21 Quarterly Status Report on Capital Projects & Programs (Info Update) - WS - 10/21 First Reading of Ordinance Budget Adoption - ES - 10/21 Discussion on Aspen Report & Follow up - WS - 11/4 Second Reading of Ordinance Budget Adoption - ES - 11/4 Discussion on Technology - WS - 11/4 Site tour of Walking Mountain Science Center - TBD Meet with Avon Town Council - TBD Investment Policy Update ES - TBD 1 -70 Vail Underpass Traffic Analysis Update - ES - TBD - Tom Clean Up Title 12 Ordinance - TBD NEPA and Uniformed Relocation Act - 30 min. - ES - Mike Vanderhoff - TBD Plastic bags - TBD Village Information Center - Greg - TBD Fee Schedule changes - George - TBD Neighborhood Speed Control - TBD - Greg /Dwight Housing Strategic Plan - George - TBD Beaver policy update - Kristen - WS - TBD 5/20/2014 Vail Valley Medical Center Master Plan Update - 60 min - ES - George - TBD 2015 WAC construction restrictions discussion - 30 min - WS- George - TBD Sister City discussion - TBD Discussion of future of RSES - TBD Streaming PEC & DRB - TBD 2015 Expectations /Legacy Piece - TBD 2015 Town -wide fulfillment - TBD VLMD Term limits - TBD Marijuana policy discussion - WS - Matt - TBD Walking Mountains zero waste program presentation - TBD 5/20/2014