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HomeMy WebLinkAbout2014-10-07 Agenda and Support Documentation Town Council Evening SessionVAIL TOWN COUNCIL EVENING SESSION AGENDA VAIL TOWN COUNCIL CHAMBERS 75 S. Frontage Road W. Vail, CO 81657 6:00 P.M., OCTOBER 7, 2014 ruwx OF va' ii> NOTE: Times of items are approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. ITEM/TOPIC: Citizen Participation (10 min.) 2. ITEM/TOPIC: Consent Agenda: 1) Minutes from September 2, 2014 Council meeting 2) Minutes from September 16, 2014 Council meeting 3) 12-13-5: Employee Housing Unit Exchange Program — A request authorizing the Town Manager to execute a release of a deed restriction from an existing employee housing unit located at 1711 Geneva Drive 4) 12-13-5: Employee Housing Unit Exchange Program — A request authorizing theTown Manager to execute a release of a deed restriction from an existing employee housing unit located at 4166 Columbine Drive (5 min. ) 3 4 5 ITEM/TOPIC: Any Action as a Result of Executive Session (5 min. ) BACKGROUND: This agenda item has been added to the regular meeting agenda in order to allow for any official action required as a result of the executive session. ITEM/TOPIC: Town Manager's Report: 1) Town's Passenger Transportation Ordinance & Outreach Meetings Update presented by Police Chief Dwight Henninger (15 min. ) ITEM/TOPIC: Vail Golf and Nordic Center Clubhouse Project Update (45 min.) PRESENTER(S): Chris Penney NV5, Stan Zemler, Greg Hall, Public Works ACTION REQUESTED OF COUNCIL: Conduct a public hearing prior to discussing and providing direction on the next steps for Golf and Nordic Center Clubhouse. This would include a possible $3.9 M amendment to the project budget. BACKGROUND: At the September 16 Town Council worksession, a joint session was held with the Vail Recreation District board regardng an update on the Vail Golf and Nordic Center Clubhouse project. Chris Penney with NV5 consultants presented the results of his review of the project budget and provided recomendations to the approved budget and possible next steps for the project. The worksession was in preparation for a public hearing on the project to be held at the October 7 Town Council meeting. 10/7/2014 STAFF RECOMMENDATION: Provide direction with regard to the recommended next steps for the Vail Golf and Nordic Center Clubhouse project including an amendment to the project budget of $3.9 M to be funded from the Capital Projects Fund. 6. ITEM/TOPIC: Town of Vail Municipal Site Redevelopment The purpose of this agenda item is to seek council and public input on the potential of redeveloping the Town's municipal site, located at 75 South Frontage Road. The Town's municipal site is the current location of the Town's administrative offices, police department, community development department and community -wide recycling drop off center. (45 min.) PRESENTER(S): George Ruther, Director of Community Development ACTION REQUESTED OF COUNCIL: Does the Vail Town Council support the recommendations of Town staff as outlined in the memorandum, dated October 7, 2014 BACKGROUND: The memorandum to the Vail Town Council outlines the opportunity facing the Town to redevelop the Town's municipal site. Three alternatives for consideration are described. Each achieves the Town's stated objectives for redevelopment of the property. The memorandum also outlines a series of next steps the Town should consider if the Town Council decides to move forward with the redevelopment project. STAFF RECOMMENDATION: The Town staff will return to the Vail Town Council at a future hearing in order to receive direction on the following: Vail Town Council provides direction on moving forward with the redevelopment of the Town's municipal site. Vail Town Council reaffirmation of the project objectives listed in Section VI of this memorandum. With the project objectives in place the project team will have the general direction needed to make progress on the next steps. Staff prepares a more detailed project budget. Once a more detailed project budget is prepared, it will be presented to the Vail Town Council for approval along with a final project schedule. With an approved budget and schedule the project team can design a new building and parking garage which meets the project budget and achieves the project schedule. Re-establishing the project design and project management teams of 359 Design and NV5. To do so, professional services agreements will be required and the soft costs associated with these services require inclusion into the project budget. Each of the firms performed well on behalf of the Town during the previous redevelopment process and has a proven track record of working on successful projects on behalf of their clients. 7. ITEM/TOPIC: 2014-2015 Winter Parking Program (15 min.) PRESENTER(S): Greg Hall, Public Works ACTION REQUESTED OF700t4NCIL: Approve the 2014-2015 Winter Parking Program. BACKGROUND: Every year the Town Council approves the winter parking program for the upcoming season. The recommendation of the staff is to keep the program the same as the last year. New this season will be several operational improvements following installation of state-of-the-art parking equipment. This includes a license plate recognition feature that will systematically record the entry and exit of each vehicle which will be used to pinpoint lost ticket charges and re-entry access. In addition, pay -on -foot stations are being installed in the Vail Village and Lionshead parking garages that will enable pass holders to add value to their cards at any time once the card has been certified or re -certified by the town's parking sales office as well as expedite departure through a new express lane in Lionshead. As a guest service feature, the system will also be used to help reunite drivers with their cars by identifying which lot the vehicle entered. In addition, impacts from the 2015 Alpine World Ski Championships in February will cause a closure of the 50 space soccer field parking lot from 1/2/2014 to 3/15/2014 for pink pass holders. Those holders will be redirected to the Ford Park lot during the closure. Staff has discussed a 3 month exception from CDOT to allow use of the 35 spaces along the N Frontage Road near Middle Creek to offset some of the lost parking. The Middle Creek parking had previously been used by pink parking pass holders. STAFF RECOMMENDATION: Approve the winter parking program. 8. ITEM/TOPIC: Ordinance No. 15, Series of 2014, First Reading, Amending SDD8 First reading of Ordinance No. 15, Series of 2014, an ordinance repealing and reenacting the approved development plan for Special Development District No. 8, Fallridge, pursuant to Article 12-9A-10, Amendment Procedures, Vail Town Code, to allow for the conversion of three commercial condominiums to three residential condominiums, located at 1650 Fallridge Road (Fallridge) / Lot 2, Sunburst Filing 3, and setting forth details in regard thereto. (PEC140033) (25 min.) PRESENTER(S): Joe Batcheller, Community Development ACTION REQUESTED OF COUNCIL: The Vail Town Council shall approve, approve with conditions, or deny Ordinance No. 15, Series of 2014, upon first reading. BACKGROUND: The applicants, represented by Matthew King, are requesting a first reading of Ordinance No. 15, Series of 2014, an ordinance repealing and reenacting the approved development plan for Special Development District No. 8, Fallridge, pursuant to Article 12-9A-10, Amendment Procedures, Vail Town Code, to allow for the conversion of three commercial condominiums to three residential condominiums, located at 1650 Fallridge Road (Fallridge) / Lot 2, Sunburst Filing 3, and setting forth details in regard thereto. 10/7/2014 STAFF RECOMMENDATION: The Planning and Environmental Commission recommends the Town Council approves the first reading of Ordinance 15, Series of 2014, with the following conditions: 1. The applicants shall each mitigate the employee generation impact created by the addition of 5,132 square feet of GRFA (C-1, 2,661 sq. ft.; C-2, 954 sq. ft.; C-3, 1,517 sq. ft.) in accordance with the provisions of Chapter 12-24, Inclusionary Zoning, Vail Town Code. Each applicant shall mitigate their specific unit's impact according to the methods and timing prescribed in Section 12-24-6, Methods of Mitigation, Vail Town Code. 2. Prior to requesting a Final Planning Inspection, the applicants shall amend the plat and governing documents regarding the change in use for units C-1, C-2, and C-3. 9. ITEM/TOPIC: First Reading of Ordinance No. 16, Series of 2014, An Ordinance Amending the Vail Town Code by the Addition of a New Section 6-3D-6, Prohibiting the Use of Compressed Flammable Gas in THC Extraction in Town Vail; and Setting Forth Details with Regard Thereto. (5 min. ) PRESENTER(S): Matt Mire, Town Attorney ACTION REQUESTED OF COUNCIL: Approve, amend or deny first reading of Ordinance No. 16, Series of 2014. BACKGROUND: Since the adoption of Amendment 64, Colorado residents are attempting to extract THC from their personal use marijuana plants within their homes using compressed flammable gas as a solvent. Newly adopted C.R.S. § 9-17-113 expressly authorizes municipalities to prohibit this practice. 10. ITEM/TOPIC: Adjournment (estimated 8:50 p.m.) 10/7/2014 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: October 7, 2014 ITEM/TOPIC: Citizen Participation ATTACHMENTS: 2014 Transportation Ordinance powerpoint 10/7/2014 rowH Of vn�ii> '� • f Y Z '� "M- �7't .eye.. r•'''?�. y RMAS r % ggg � r � I <tia'� _ +s k W, w , 41. �+ ` Vail Village and Golden Peak 1 j0 -(-;JjalI) J �J 1�JIJ J 21J -J J Town of Vail I Vail Police Department 1 10/7/14 2 Lionshead 21 9 Passenger Transportation Management Lions ib e -ed v '...- -- _ t � i lu •,�wf h -n,6,rnf 1 ki �• ,�+� Apr Oversized Vans, Courtesy Cars, ; Taxis & Limas w.1 Roof Racks e.* _ Lionshead Skier Drop -Off Lionsheatl Ground Level (c 7' height] r ,>~ rl y Parking 5tru cture Z Vans, Courtesy Cars. Taxis & Limos- - w�efco .a LV er 7 1 _ #� :.: E_L�iDAfSNELCQ Town of Vail Buses Only Vans, Courtesy Cars,* Taxis 8 Limos i+ zl(?luSil€AD MALL r Oversized Shuttle Loading ,r �" __ Lan 54ua � •L. - Eahn � f. -.•� p, i� ` v ii 6 300 Feet TOWN Lionshead Bus Turnaround r 1 a • s s y+� ' .. y. i 3- s 1St Bank Town of Vail I Vail Police Department 10/7/14 User Group Meetings Hotel/Motel meeting Taxi/Limo/Shuttle meeting 1 PM 3 PM 001 Town Council Chambers Town Council Chambers EI 10/7/2014 Town of Vail I Vail Police Department 1 10/7/14 6 No r s 1 � I I i ���• _� Illli� �il�il@yy� I�rr,° rnwx of vn' 1[1 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: October 7, 2014 ITEM/TOPIC: Consent Agenda: 1) Minutes from September 2, 2014 Council meeting 2) Minutes from September 16, 2014 Council meeting 3) 12-13-5: Employee Housing Unit Exchange Program — A request authorizing the Town Manager to execute a release of a deed restriction from an existing employee housing unit located at 1711 Geneva Drive 4) 12-13-5: Employee Housing Unit Exchange Program — A request authorizing theTown Manager to execute a release of a deed restriction from an existing employee housing unit located at 4166 Columbine Drive ATTACHMENTS: 090214 Town Council Meeting Minutes 091614 Town Council Meeting Minutes EHU Exchange Request 1711 Geneva Drive EHU Exchange Request 4166 Columbine Drive 10/7/2014 Vail Town Council Meeting Minutes Tuesday, September 2, 2014 6:00 P.M. Vail Town Council Chambers The regular meeting of the Vail Town Council was called to order at approximately 6:00 P.M. by Mayor Pro Tem Ludwig Kurz. Members present: Ludwig Kurz, Mayor Pro Tem Jenn Bruno Dale Bugby Dave Chapin Greg Moffet Margaret Rogers Member absent: Andy Daly Staff members: Stan Zemler, Town Manager Matt Mire, Town Attorney Pam Brandmeyer, Assistant Town Manager Patty McKenny, Town Clerk The first item on the agenda was Citizen Participation as follows: Stephen Connelly spoke about the recycling program with his support and requested that Vail review a program that would address plastic bags in the near future. There was council support to move this topic for agenda consideration in October. Jonathan Levine requested an independent investigation of an incident that he was involved in which took place in Vail noting that there is no proof of wrongdoing. Michael Cacioppo addressed the council with the following topics, 1) not supportive of a plastic bag ban, 2) does not agree with council's approach of not responding to citizen's questions during citizen participation, and 3) he is considering a lawsuit against an employee related to alleged civil rights violation. Daric Harvey, Vail Commander, introduced himself as running as a candidate for Eagle County Sheriff in the November election and shared his election platform noting his employment history and priorities for the Sheriff's Office. The second item on the agenda was the Consent Agenda as follows: 1) Contract Award for Bridge Railing Replacement Moffet moved to authorize the Town Manager to enter into a contract for the bridge railing replacement; Bugby seconded and the motion passed unanimously (6-0). 2) Contract Award for Vail Guardrail Repair Moffet moved to authorize the Town Manager to enter into a contract for the guardrail repair; Bugby seconded and the motion passed unanimously (6-0). 3) Resolution No. 23, Series of 2014 - Timber Ridge Easement Moffet moved to approve Resolution No. 23 authorizing the Town to grant an easement to Newpath Networks for the Construction and operation of utility facilities and setting forth details in regard thereto. Bugby seconded the motion and it passed unanimously (6-0). Town Council Meeting Minutes of September 2, 2014 10/7/2014 Page 1 The third item on the agenda was action as a result of the executive session; there was no action at this time. The fourth item on the agenda was the Town Manager's Report which included a South Frontage Road Traffic Improvements Update by George Ruther, Director of Community Development, who presented this topic by reviewing the status of preliminary discussions regarding potential South Frontage Road traffic improvements. He noted that as the town and Vail Valley Medical Center actively pursue possible redevelopment scenarios for their respective properties, off site impacts such as traffic improvements to the South Frontage Road must be considered before final decisions can be made. He reviewed numerous options considered and noted the project givens include such items as a minimum Level of Service C, as contemplated by the Town's adopted transportation master plan and two through -traffic lanes (eastbound/westbound) to accommodate projected traffic volume, meet minimum CDOT design and access standards, Right-in/Right-out traffic movements, minimize the amount of negative impacts to the adjacent property owners, a design which will accommodate semi -tractor trucks and trailers up to WB 67. A design solution must be implementable over time, and it must address traffic volumes projected over the next 20 years. No final decisions have been made, and a number of important steps still remain which he outlined: 1. Continue to refine and develop several of the design options for further study and consideration 2. Initiate a public review process to gain feedback and input from the public on the possible options and solutions 3. Develop a strategy for implementation of the improvements (i.e., sequencing of construction, cost allocation, funding, CDOT review and approval, trigger points for implementation, etc.) 4. Amend the Vail Transportation Master Plan, Lionshead Redevelopment Master Plan and adoption of the VVMC Master Plan Jim Lamont, Vail Homeowners Association, spoke on behalf of his group noting several letters written from Meadow Drive residents. He requested consideration for the following: ✓ Adding a Meadow Drive resident to the planning review team ✓ Evaluate loading & delivery to the area from the South Frontage Road rather than Meadow Drive ✓ Complete a traffic study that reflects the pedestrian traffic and vehicular traffic in the neighborhood The fifth item on the agenda was the discussion about Booth Creek Park led by Todd Oppenheimer, Public Works, for the purpose of presenting the recommended list of park amenities to be included in the design of improvements to the park. A site tour of the property was taken earlier in the day with staff and area homeowners. The Town Council was asked to review the proposed list of park amenities for Booth Creek Park and accept or modify and finally approve the list. The suggested Design Program for Booth Creek Park is as follows: 1. Natural areas 2. Parallel parking on Manns Ranch Road 3. Looped paved path using the existing bike path. This will also be the accessible route through the park 4. Soft surface pathways within the natural areas. Consider interpretive signage as appropriate. 5. A second pedestrian bridge approximately 200 feet upstream of the existing crossing 6. Open turf grass area as a significant design element of the park 7. Double, hard -surface, post tensioned concrete tennis court Town Council Meeting Minutes of September 2, 2014 10/7/2014 Page 2 8. Playground with natural elements and artistic components 9. A limited number of fitness/exercise equipment sensitively placed throughout the park 10. Public restroom, 2 -stall, 3 seasons, accessible and sensitive to the natural setting 11. Picnic Shelter for 2 to 3 picnic tables with other picnic tables, benches and bike racks throughout the park 12. Other small park amenities, such as horseshoes or tetherball, as may be accommodated without over developing the site Some of the council comments showed there was not full support of the second bridge while most supported keeping the bathrooms, playground and tennis courts. Mayor Pro Tem Kurz asked for public input at this time given by many neighborhood residents as follows: Penny Turilli complimented the town on the public process and meetings, supported the circular park path and naming part of the park after Zeke Pierce who played there often. Crawford Pierce spoke about how his boys enjoyed playing at the park and thanked council for their collaborative effort with the neighborhood. Alan Danson expressed opposition to installing a second bridge. Bill Eggers noted that less in the park is more in his eyes, did not support the stream tract improvements, and to reconsider the budget for the improvements as it may be too much based on use of park by the community as a whole. He thanked the town for the ability to give input in the process. John Gottlieb thanked staff and town council for their involvement in the process and planning for the improvements, which showed a tremendous effort in listening to their community. He inquired further about the shelter and whether or not it would serve as protection from lighting storms. Lynn Gottlieb also expressed appreciation to the council for the process and requested that the park include a bocce ball area instead of shuffle board as it is a more popular game played by families. Charlyn Canada spoke about the rock structures and requested using real rocks and not fake rocks and that a climbing wall be included on the end of park which may also serve as a sound barrier. Pam Stenmark agreed with many comments already provided noting her preference that it remain a natural park. Bill Suarez, VRD board member, expressed thanks for the collaborative the process and early public input with support for two tennis courts at the location. Allan Braunholz explained that his daughter Zemme was worried about the swings and hoped they would remain at the park. He expressed appreciation for all town parks in Vail. Tom Talbot expressed opposition to a second bridge and supported for two courts but don't include too much fitness equipment. There was also some brief discussion about surrounding park property owner's encroachment onto town property and stream tract for landscaping efforts or other reasons with a reminder to be sure to stay within property boundaries. In addition it was noted there should be no disposal of landscaped materials in the stream tract area and some of thearea may require some clean up effort at this time. There was also a reminder that no public parking is allowed in the parking lot. And finally to close the park discussion, there was agreement to revise the list, continue communications with the area neighbors, and notice that the project would be included in budget discussions as it is not scheduled for construction until 2017. The sixth item on the agenda was consideration of an Outdoor Patio in the vicinity of 304 Bridge Street, Blu Cow Cafe and Big Bear Bistro, with a request to the council for permission to Town Council Meeting Minutes of September 2, 2014 10/7/2014 Page 3 proceed through the process that would consider allowing business owners access to town owned property. George Ruther, Community Development, spoke about the details of interest by both parties to utilize Town of Vail property for the purposes of outdoor patios. He noted the background included the Vail Village Design considerations recognize outdoor patios as a potential positive contributing factor in the creation of a strong streetscape framework. There was a review of some diagrams and further discussion focused on what the scope and size of the patio would be and what the fencing/barrier and use of the space would include if a liquor license was going to be obtained. Moffet moved to direct staff to sign the development application on behalf of the property owner and permit the project to proceed through the development review process for the proposed outdoor patios. Bruno seconded and it passed unanimously (6-0). There was no other public comment on this topic. The seventh item on the agenda was the 1-70 Chain Up Station Project Update as presented by CDOT, Stolfus and Assoc. with an introduction from Town Engineer, Chad Salli. It was noted in the fall of 2012, CDOT presented potential improvements to the 1-70 Chain Stations as a result of a study conducted of the 1-70 Vail Pass Chain Stations which considered alternatives for safety improvements to the chain stations on eastbound and westbound Interstate 70 through Vail. The improvements were proposed to address current deficiencies in the chain stations, which included capacity issues, inadequate lighting and minimal separation between chain up station activities and 1-70 through traffic. Potential improvements were presented to the Town Council and general public in the fall, 2012. Public input was incorporated in the evaluation of the alternatives and the study was completed in April, 2013. The study included a summary of alternatives considered and recommendations for implementing improvements over time, as funding becomes available. Following the Vail Chain Up Station Improvements Study, CDOT applied for funding from the Responsible Acceleration of Maintenance and Partnerships (RAMP) program for the project. CDOT has recently begun the design process for the project. The memo highlighted project details: Figure 1: Illustration of the location and limits of the project. The project would extend the existing chain up station approximately 1500 feet west, providing an additional 15 parking spaces. Figure 2: Eastbound 1-70 will be widened requiring a wall between 1-70 and the frontage road, as shown in the section. Figure 3: Review options for the width of the chain station and the associated wall height for each option. Figure 4: Changes to existing chain station lighting, which will be replaced with the most current chain station lighting standard. Included in the packet was a memo from Clanton & Associates, the lighting consultant for the project, which described the lighting changes in more detail. There was some discussion about the number of parking spaces available at the chain up station locations and whether or not the demand is being met, i.e., Dotsero and Vail. Moffet expressed concerns about not having enough spaces and oversight. Bugby requested the design include a permanent guard shack to monitor the activities which could be housed by the various enforcement agencies. It was noted public input would be sought by hosting community meetings scheduled for October. The eighth item on the agenda was Resolution No. 22, Series of 2014, A Resolution Expressing Support for Congressional Wilderness Designation of Three Separate Areas on Public Lands Surrounding or Nearby the Town of Vail. Courtney Krause, Polis Office Representative, presented an update to the item which was tabled at the last meeting in order Town Council Meeting Minutes of September 2, 2014 10/7/2014 Page 4 that ERWSD and their office resolve differences and refine the language in the resolution. She noted the current resolution revisions reflect the priorities agreed upon. Linn Brooks, ERWSD, was present to support the current resolution. There was clarification that the revision related to reducing the wilderness designations from six to three (Vail vicinity included Spraddle Creek, Freeman Creek and No Name; removed designations were Corral Creek, portions of Eliot Ridge and Homestake) were made outside the discussion with ERWSD and those changes had already been made by Polis' office. Rogers moved to approve Resolution No. 22, Series of 2014, with the revisions; Moffet seconded the motion and it passed unanimously (6-0). It was noted by Rogers that the passage of the resolution coincides with the 501h anniversary of the passage of the wilderness act, a very worthy piece of legislation for Colorado. The ninth item on the agenda was Resolution No. 24, Series of 2014, A Resolution Approving the Ground Lease and Deed Restriction for the Timber Ridge Property as part of the required action for redeveloping the eastern 5.24 acres of the Timber Ridge property in Vail. Town Attorney Matt Mire noted the exhibits to the document were the same presented at the last meeting on August 19 and noted 1) the lease includes the deed restriction, 2) the ground lease was not changed, 3) the term is 50 years, 4) the arrangement does contemplate a tax exempt status, 5) there is an option for the developer to purchase the property for $5M, 6) the deed restriction defines as a requirement the need to be an eagle county employee, 7) the deed restriction runs with the land unless zoning is changed by town council. It was noted that while the last meeting included discussion about using an appraiser that would set forth the sale price, the developer now requested this clause not be included in the deal. Bugby expressed opposition to the sale of the land and would prefer a no vote because he does not agree with the amount of the sale price. Moffet moved to approve Resolution no. 24, Series of 2014, Bruno seconded the motion. Public input was taken at this time with comments submitted by resident Paul Rondeau about the need to renegotiate the deal without the sale of the property. Rogers presented her opposition to the deal as well at this time noting her concern with the changes in the term and the sale amount included on the land. She expressed disappointment that such an important agenda item be placed at the end of the meeting. Moffet spoke about the negotiations that have occurred over many years with several developers reminding the council members that there was never an intention to keep the land. Kurz noted his disappointment that more people are not in the room expressing concerns; however, he did not see cause to abandon the deal at this time and called for a vote on the resolution. The motion passed with a four to two vote (Bruno, Chapin, Moffet, Kurz — yea; Bugby and Rogers — nay). The tenth item on the agendas was adjournment. There being no further business to come before the council, Moffet moved to adjourn the meeting and Bugby seconded. The motion passed unanimously, (6-0) and the meeting adjourned 8:30 p.m. Respectfully Submitted, Attest: Ludwig Kurz, Mayor Pro Tem Patty McKenny, Town Clerk Town Council Meeting Minutes of September 2, 2014 Page 5 10/7/2014 Vail Town Council Meeting Minutes Tuesday, September 16, 2014 6:00 P.M. Vail Town Council Chambers The regular meeting of the Vail Town Council was called to order at approximately 6:00 P.M. by Mayor Andy Daly. Members present: Andy Daly, Mayor Ludwig Kurz, Mayor Pro Tem Jenn Bruno Dale Bugby Dave Chapin Greg Moffet Margaret Rogers Staff members: Stan Zemler, Town Manager Matt Mire, Town Attorney Patty McKenny, Town Clerk The first item on the agenda was Citizen Participation with input from several people as follows: Lance Thompson, Vail Chamber and Business Association, spoke about an upcoming golf tournament to benefit the Tom Slaughter Jr. Fund which helps support youth programming in Vail. He encouraged everyone to join in the fun! Dick Cleveland, resident and former councilor, congratulated the town on the recent closing to redevelop the Timber Ridge project. He also spoke about an issue on the Vail Valley Drive bike path noting some confusion about having to dismount bikes at the street and path. And finally, he complimented the town for all the work being done on the Frontage Roads with high praise for CDOT's cooperation to create the bike lanes. Jonathan Levine, Hummers of Vail, distributed another document and continued to express his concern with the Police Chief and his disappointment about a prior incident that he was involved in. John Gottlieb, resident, spoke about his support of pickle ball and encouragement that the town continues to support the game by converting some tennis courts to pickle ball courts. He thought offering this type of court to this group (many of who were in attendance at the meeting) would be a tremendous community asset for such a growing demand of the sport. Mayor Daly summarized some of the progress being made on the topic by the Vail Recreation District subcommittee. There is a recommendation from the group to increase the number of courts to a total of eight at Golden Peak. Daly encouraged their group to contact Todd Oppenheimer with some of their recommendations as well. Jim Lamont, representing Vail Homeowners Association, encouraged the group to work with and inform the area homeowners as well since it seemed parking and noise may be negative factors to the residents. There were comments from the group that some neighborhood contacts have already been completed. Jim Lamont, Vail Homeowners Association, spoke about prior council meeting discussion related to PEC's consideration of the Vail Valley Medical Center project as follows: ✓ the context surrounding his "moonlighting" comment, and related questions by and about homeowner's concerns about the town serving as a partner with the developer or not with the project, Town Council Meeting Minutes of September 16, 2014 10/7/2014 Page 1 ✓ requested that an element of a traffic study include Vail Valley Drive and intersection of West Meadow Drive with a scope that would include a review of the pedestrian cross traffic, ✓ requested notification of the timeline of the project development listing topics & dates. George Ruther, Director of Community Development, provided some comments and noted that a timeline would be finalized and publicized in the very near future in order to meet some predictability and transparency to the project. Chapin clarified his comment made earlier in the day and spoke about the town's commitment to ensuring all those interested have access to the information and public input similar to how they have approached the planning of the project up to this point in time. The second item on the agendas was the Consent Agenda as follows: 1. Minutes from August 5, 2014, Council meeting Moffet moved to approve the August 5, 2014, minutes; Kurz seconded the motion and it passed unanimously. 2. Minutes from August 19, 2014, Council meeting Bugby had suggested some changes be made to the minutes related to his comments on the Timber Ridge redevelopment. Moffet moved to approve the August 19, 2014, minutes which included the changes; Bugby seconded the motion and it passed unanimously. 3. Resolution No. 25, Series of 2014, A Resolution in Support of the Great Outdoors Colorado Grant Application for the Betty Ford Alpine Gardens Education Center; and Setting Forth Details in Regard Thereto Moffet moved to approve Resolution No. 25; Rogers seconded the motion and it passed unanimously. 4. Resolution No. 26, Series of 2014, A Resolution Establishing the Timber Ridge Operations Committee and Setting Forth Its Purpose and Duties Moffet moved to approve Resolution No. 26; Kurz seconded the motion and it passed unanimously. 5. 12-13-5 Employee Housing Unit Exchange Program - A Request Authorizing the Town Manager to Execute a Release of a Deed Restriction from an Existing Employee Housing Unit Pending Verification of Compliance with the Prescribed Development Standards Moffet moved to authorize the Town Manager to execute a deed restriction release and approve the request for an exchange of employee housing units, pursuant to Section 12-13-5, Employee Housing Unit Exchange Program, Vail Town Code, to allow for the release of an employee housing unit deed restriction at Lot 3, Block 7, Vail Village First Filing, pending verification of compliance with the prescribed development standards in exchange for a fee in lieu payment of $174,910.35, and setting forth details in regard thereto. Kurz seconded the motion and it passed unanimously. The third item on the agenda was action as a result of the executive session. Town Manager Stan Zemler requested council's direction to enter into a Memo of Understanding between the Vail Valley Foundation (VVF) and the Town of Vail related to an automobile sponsorship which was part of the earlier discussion during the executive session. It was noted that the VVF would be entering into an arrangement with Volvo Cars of North America, and what would follow is an agreement between VVF and Town of Vail. Zemler provided some highlights about the history of the town's relationship with Volvo and some of the benefits in working with the group. Moffet moved to authorize the Town Manager to enter into the agreement with Vail Valley Foundation for the automobile sponsorship; Rogers seconded the motion and it passed unanimously. Town Council Meeting Minutes of September 16, 2014 10/7/2014 Page 2 The fourth item on the agenda was the Town Manager's Report which included an update about two senior management resignations, first from Finance Director Judy Camp, and secondly from Fire Chief Mark Miller. He explained some of the transitioning and succession planning that is occurring with the positions noting a promotion of Kathleen Halloran to Finance Director, the use of an outside recruiting company to help hire an Assistant Town Manager as well as an in-house hiring process to begin immediately looking for a Fire Chief. The fifth item on the agenda was the discussion on the Ford Park lower bench with information presented by Greg Hall, Public Works Director and Todd Oppenheimer, Public Works Capital Projects Manager and Landscape Architect. The purpose of this discussion was to update the Town Council on certain elements related to the Ford Park lower bench improvements including the 1) Restroom/Picnic shelter, 2) Playground Modifications, 3) Accessible route between Upper and Lower Benches, 4) Completion of the Lower Bench Water Line Loop/Paver Enhancements and 5) Electrical Transformer Screen near the Nature Center Bridge. Staff requested council's direction noting item options and the need to also coordinate the Town of Vail's project construction with the anticipated construction of the Betty Ford Alpine Garden Education Center (BFAGEC) this fall. As items were presented and council's input included some of the following comments: ■ Concerns about the sidewalk along the playground area ■ Restrooms should not be so visible; the new design seems to continue to place the RR front & center ■ Keep the basketball courts vs. remove the court ■ Build an elevated sidewalk to accommodate the trees ■ Create a walkway, not a ramp, since the existing route is not in compliance for the ramp ■ How does the master plan address ADA compliance ■ Add more ADA parking spaces on lower bench ■ What does the ADA coordinator and Chief building Official favor with regard to the options ■ How to balance ADA compliance with ability to fund There was a detailed review of item numbers 3 and 4 above, with staff presenting some ideas about how to solve the ADA compliance concerns as well as an explanation about the completion of the looped water main as a condition of approval by the Eagle River Water and Sanitation District on the BFAG EC project. It was also noted that installing the concrete pavers on the central part of Betty Ford Way would be accomplished most cost effectively while rebuilding the roadway following the water line installation. The majority of council members supported the Central Betty Ford Way water main installation and the Central Betty Ford Way pavers installation (up to Manor Vail Bridge). At this time Mayor Daly also requested more information about options for solving some of the ADA access concerns and layout of the path on the south side of the park. Rogers noted that she did not want to delay any of the BFAG construction projects. There was interest by Mayor Daly to tour the site one more time in order to help them determine the best ADA option balanced with the appropriate funding level. He then requested the final decision be postponed to a future meeting. The sixth item on the agenda was Capital Projects Fund and the Real Estate Transfer Tax Fund in preparation for the first reading of the budget ordinance scheduled for November 4. The summary of spending in the Capital Projects Fund and RETT Fund (including projects funded by the Vail Reinvestment Authority) were organized by functionality of the project: whether it maintains town assets, enhances town assets, or is a new asset. Assistant Finance Director Kathleen Halloran presented the CIP and RETT proposals and requested input from the town council. The plan revisions and additional items were noted in the memo with a recap Town Council Meeting Minutes of September 16, 2014 10/7/2014 Page 3 of what projects were delayed. It was noted that the annual revenue for this fund is projected at an average of $12.9 million per year, which mainly consists of sales tax revenues (projected at an average of $10.3 million per year for the next five years) assuming the same split of sales tax revenue with 62% going to the General Fund and 38% to the Capital Projects Fund. Revenue streams over the next five years also include $785,000 of continued federal grants for bridge reconstruction and $356,000 of state (CDOT) funding for planning and design of the 1-70 underpass project. Annual capital maintenance of town assets averages a cost of $2.8 million per year, leaving approximately $10.1 million of cash funding available annually for larger projects such as road reconstruction, parking improvements, facility renovations, variable message signs, etc. The five-year strategic capital plan presented today results in an ending fund balance of nearly $13.7 million in 2019 before inclusion of any projects considered "unfunded". Plan revisions/additions were noted in the memo and the specific discussion topics included 1) increase Funding for Chamonix Housing, 2) a possible reprioritizing of uses for town owned land related to municipal building redevelopment, 3) include the Data Center to muni building redevelopment, 4) reconcile projects with transit facilities master plan, 4) delay any Dobson Arena funding to coincide with the WMC redevelopment project. The RETT Fund was also part of the evening discussion, a fund with annual revenue projected at an average of $5.9 million per year. Annual capital maintenance, parks and landscaping, public art, programming for environmental sustainability, forest health management and support of partnering service organizations costs an average of $2.8 million per year. This leaves approximately $3.1 million per year of cash funding available for larger projects without the utilization of fund balance. The RETT fund balance is projected to be $8.6 million by the end of 2019. This includes an infusion of $3.9 million in 2016 from the Capital Projects Fund to be used for the Golf Clubhouse and Nordic Center project and savings of $1.3 million from bike lanes that were completed during 2014. With other large projects recently funded from RETT such as the Ford Park Fields, Amphitheater infrastructure, Booth Creek Park redevelopment, Library recreation path and stream bank mitigation, staff recommends an inflow of funding from the Capital Projects Fund to supplement the Golf Clubhouse project, an updated cost estimates currently totaling $10.8 million. Plan revisions/additions were highlighted in the memo and specific discussion topics included Glen Lyon Bridge, library path reconstruction, Booth Creek Park funding and projections, bike lanes and AIPP funding. There was finally a review of the unfunded projects lists, which represents projects not currently included in the five-year capital plan, but with potential funding sources identified. The list had been updated for projects that are now budgeted or completed. Some discussion took place about the main Vail roundabouts, Lionshead parking structure enhancements and Skate Park, street lights and alternative fuel infrastructure. There were several suggestions made to add to the "unfunded project list" as follows: 1. Funding for open space property acquisitions identified in master plan 2. Funding for the Town's share of VVMC project roundabout funding (not currently included) 3. Funding for stream bank stabilization projects, some of which is already budgeted 4. Funding for Phase 2 Timber Ridge redevelopment 5. Funding to add back the 2001 budgeted amount of $250K allocated as the "buy down program". Zemler noted some problems with the program in their inability to find any people who could afford to make the purchase even with the buy down feature of the program 6. Funding for additional hiking & biking trails as well as additional pickle ball courts Town Council Meeting Minutes of September 16, 2014 10/7/2014 Page 4 The seventh item on the agenda was adjournment. There being no further business to come before the council, Moffet moved to adjourn the meeting and Bugby seconded. The motion passed unanimously, (7-0) and the meeting adjourned 8:30 p.m. Respectfully Submitted, Attest: Andy Daly, Mayor Patty McKenny, Town Clerk Town Council Meeting Minutes of September 16, 2014 10/7/2014 Page 5 rowN of vain Memorandum To: Vail Town Council From: Community Development Department Date: October 7, 2014 Subject: 12-13-5: Employee Housing Unit Exchange Program — A request authorizing the Town Manager to execute a release of a deed restriction from an existing employee housing unit I. HOUSING AUTHORITY RECOMMENDATION The Vail Local Housing Authority unanimously recommends the Vail Town Council approve the proposed exchange of an employee housing unit located at 1711 Geneva Drive, North Half Lot 5, Matterhorn Village Filing 1 in exchange for a fee in lieu payment for 1,119 square feet. The Vail Local Housing Authority recommends the following motion be made: "The Vail Town Council authorizes the Town Manager to execute a deed restriction release and approves the request for an exchange of an employee housing unit, pursuant to Section 12-13-5, Employee Housing Unit Exchange Program, Vail Town Code, to allow for the release of an employee housing unit deed restriction at 1711 Geneva Drive, North Half Lot 5, Matterhorn Village Filing 1 in exchange for a fee in lieu payment for 1,119 square feet, and setting forth details in regard thereto." III. ATTACHMENT A. Staff Memorandum dated September 9, 2014. 10/7/2014 KI TOWN OF VAIL � Memorandum TO: Vail Local Housing Authority FROM: Community Development Department DATE: September 9, 2014 SUBJECT: A request for a recommendation to the Vail Town Council for the release of a deed restriction from an existing employee housing unit located at North Half Lot 5, Matterhorn Village Filing 1 also known as 1711 Geneva Drive in exchange for a fee in lieu payment for 1,119 square feet pursuant to Section 12-13-5, Employee Housing Unit Deed Restriction Exchange Program, Vail Town Code, and setting forth details in regard thereto. Applicant: Karl Fauland Housing Coordinator: Nina Timm DESCRIPTION OF REQUEST The applicant, Karl Fauland, is proposing to exchange a deed restriction from an existing 1,119 square foot employee housing unit located at 1711 Geneva Drive for a fee in lieu payment for 1,119 square feet. The deed restriction for 1711 Geneva Drive requires a multiplier of one pursuant to 12-13-5D, General Requirements, Vail Town Code. I I Z1 AN I ATITKII N I I=1 Z1 /_1 Before acting on an employee housing deed restriction exchange application, the Vail Local Housing Authority and Vail Town Council shall consider the following criteria with respect to the application: 1. The proximity and accessibility of the proposed EHU(s) to the commercial job core and public transportation; and The applicant is proposing a fee in lieu payment. Therefore, Staff believes this review criteria is not applicable to this application. 2. The size of the proposed EHU(s) in relation to the minimum employee housing unit sizes established for commercial linkage mitigation in Section 12-23-3 of this title; and Town of Vail 10/7/2014 The applicant is proposing a fee in lieu payment. Therefore, Staff believes this review criteria is not applicable to this application. 3. The effect of any homeowners' association dues or maintenance fees imposed upon the proposed EHU(s) on the affordability of the proposed unit for an employee; and The applicant is proposing a fee in lieu payment. Therefore, Staff believes this review criteria is not applicable to this application. 4. The correlation between any homeowners' association fees imposed upon the proposed EHU(s) and the services and amenities provided by the homeowners' association; and The applicant is proposing a fee in lieu payment. Therefore, Staff believes this review criteria is not applicable to this application. 5. The extent to which the exchange is consistent with the applicable elements of the adopted goals, objectives and policies outlined in the Vail comprehensive plan and is compatible with the development objectives of the Town; and The proposed exchange will replace a restriction that does not require occupancy with a new EHU that will be restricted to require occupancy, increasing the number of EHUs that require occupancy in Vail. Therefore, the exchange is consistent with the applicable elements of the adopted goals, objectives and policies outlined in the Vail Comprehensive Plan and is compatible with the development objectives of the Town. 6. The extent to which the exchange presents a harmonious, convenient, workable relationship among land uses consistent with municipal development objectives; and The proposed exchange will not change the existing harmonious, convenient, workable relationship among land uses consistent with municipal objectives. 7. The extent to which the exchange provides for the growth of an orderly viable community and serves the best interests of the community as a whole. Staff believes the proposed exchange complies with the applicable requirements of the Town's zoning regulations and is therefore consistent with this criterion. III. RECOMMENDATION The Community Development Department recommends the Vail Local Housing Authority forwards a recommendation of approval to the Vail Town Council for the proposed employee housing unit deed restriction exchange based upon a review of the Town of Vail Page 2 10/7/2014 criteria and findings as outlined in this memorandum and the evidence and testimony presented. Should the Vail Local Housing Authority choose to forward a recommendation of approval for this employee housing unit deed restriction exchange, the Community Development Department recommends the Authority pass the following motion: "The Vail Local Housing Authority forwards a recommendation of approval to the Vail Town Council for the release of a deed restriction from an existing 1,119 square foot employee housing unit located at North Half Lot 5, Matterhorn Village Filing 1 also known as 1711 Geneva Drive in exchange for a fee in lieu payment, pursuant to Section 12-13-5, Employee Housing Unit Deed Restriction Exchange Program, Vail Town Code and setting forth details in regard thereto." Should the Vail Local Housing Authority choose to forward a recommendation of approval for this employee housing unit deed restriction exchange, the Community Development Department recommends the Authority make the following findings: "Based upon the review of the criteria outlined in Section 11 of the September 9, 2014 staff memorandum and the evidence and testimony presented the Vail Local Housing Authority finds: 1. The application meets the general requirements of subsection D of Section 12- 13-5, Vail Town Code; 2. The application is consistent with the applicable elements of the adopted goals, objectives and policies outlined in the Vail Comprehensive Plan and is compatible with the development objectives of the Town,- 3. own, 3. The application furthers the general and specific purposes of the zoning regulations, Section 12-1-2, Vail Town Code and the employee housing regulations of Section 12-13-1, Vail Town Code; and, 4. The application promotes the health, safety, morals, and general welfare of the Town and promotes the coordinated and harmonious development of the Town in a manner that conserves and enhances its natural environment and its established character as a resort and residential community of the highest quality. " IV. ATTACHMENT A. Applicant's Request Town of Vail Page 3 10/7/2014 Karl H Fauland 8.7.2014 1711 A Geneva Drive #2 Vail, CO 81657 Town of Vail Community Development Department Attn. Nina Timm 75 South Frontage Road Vail, CO 81657 Re.: Deed Restriction Exchange for North Half of Lot 5, 1711 A Geneva Drive Dear Mrs. Timm, Please consider this application with attached GRFA Study from Pierce Architects dated 3.7.2014 and Proposed Plans on how to convert to a Single Family Residence. Based on the Study the Residence is able to continue to comply with Zoning, the Plans also show compliance with Density. With release of the Deed Restriction dated 2.23.1994 the method of mitigation would be payment of Fee In Lieu according to Ordinance NO. 10 Series 2011, An Ordinance Amending Chapter 12-13-5. Thank you for your consideration Sincerely, Karl H Fauland 10/7/2014 V DEC -10-88 10=28 FROM -LAND TITLE GUARANTEE ID.18704784634 • 6a!_ uniC I tVL• CO'�ENANr r VA LW a 1. - 4p�Di-+'1�� is me amw of cent '1 f:0�"2 dcsc�d as: ,�ja�T 1} �1 cAt�.T • � t-Q� S 1•*.tM iTM•FloesiQ Mi'Q wt6ll 12 11 A GMEVA rft pmpw: ar+d l' WF1giW, ttre oww wbhes to plaCOoetmtn mestricltoasonttt0 uscof a turd Orapartmrd 1000W rr, on th0 properly for the beneld or.the Owner Brut the Tewn o(Yat. CQb'ndo ('rte TOwn7. NOW. THhREFOM the Owner docs Itoroby RPM. 0AWtSh, ad MVWlCdpc, declare for ft beneRt d a6 pots= who I. W ttcrcirtahor pochaso. or am, or told the stgod IW4 ttm 10km%V reud odons. eowerwo. and condtiorn. at of which Ong be donated to nin wtrlt the land and h" 10 Me benefit and be bonift upon the Owner, its mspWkm Moes. vncmmm. anp ss$ f. Th,' EM00, eo WW -V Wa. 1 i s pore feet. is Nerdq mdelMd as a Type C I EMp oyft HOr,SKV Un4 (Qdtli which must cwNy wth all ittc prorilom of Sodom 19.57.=.1W.03o, and 1847-D40 of nt0 Vaa MtniVo code as am odo& f:.3 2 The Type I >:mpt0yt:e H=ing Ura shat not be leased or renter dor WW pnti0d at less it as tltitty (909 cort,eatwre clays: and. wit shXbe nsmd. k tt W be np>ted oNy t0 ksanit who aro kru vim 0rnp'ores who work in Eagle Colony. 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For U* p xpoee a oft paragrapk a peananent resdo= shalt mean the home or ploge in which one's hwAnuon is Cured and to which one. whane"r tte or do is ansa W sI pmxm klknMlant of mt0tft ailor a dopat n Orabsontce dte it= rogardless of the dUMOR 01 abserm. in dotentaft vntat is a peralranttet residence. ft Tam stilt shat take the bWWft ciopsummm ft4ov to the Owner Of the residence ft acc nnt: business ptxwts oavby+n¢nt, trto0rtre _ . so*Us.nesidnnootuttioon+ea.o viWpuV0f ,apk,tnQl 3U&'%M b= of p -_rte, s p&" and cliWen I wy. bcation of personal and real pn.,petty. and . motor veh�lC rc�afrati0rt. • b) g a TYPO 1 EKU iS SOlt1„ trarateroed, er 0orweyed $Mwah* from rho other Unt N a Two•FamVy dwa*v K is•a part et. tttcn both the Typo 1 EHU and the trot to j which a is attach0d SNg be SttlW 1b an Um prW*,bnt tet tonh in Section he jT %W f CHU'S61e fW be ti WQd WD any Wmr Of tirneStl3M3. kt-vat Owrf $t*. or ' ' lrarx6ortgilt leo owro rime terga ore defkt0d in O+e M~ OOdO of the To -n'01 531822 N-636 'p-768 03/25+/!%4 1 "• : C 1 "0 iov 2 IEC 0.00 Sarn J. Fiahct F.ntCt�- •t'aunt.Y C':+ -k t Krcarr.:rr 10/7/2014 PACE 2/3 i 6.A DEC -10-99 10■2B FROM -LAND TITLE GUARANTEE ID.19704764534 VaL fvo tato than Febnsw I of each yea:. ft owner of each ernpbyvo hooding U* w*hln Me . Town wtkh is mnouded 7ottoM m Ito clteCSA date (0 this Ofd VWA ="b two OOpiei d a r0port G: a corm b be obtained Imm the CORsn W OCvdoP Departrttetd, to the Comn%nf%y pcVetppttferi Departrftefd of the Town at Vat! att0 ChaiRM" d the —k*mm of Vail t Au tt f ty f;fK"1wth t:rtdef�Ce 'cS 9 U� each long h.. res "Atwl that erefpt0y-* 4'' IS a lull -con ln1p�+ e E40 cwmy. Q TW4y days Poor to tt+a uaW r a a deed at a Type t MIU- c,e W03W 3baa mbtad an XppkW0n W ft comuWAr oevebOffrdll Dosaaafms dopmou" Im tw pow r meets ft rtiter� ,ct toln above ar><f shag an at[idr►3 a t ►u rev or stm n .93 these 02063- 7. The pmvwom of those tR tivt: ewxKwft my bs efdorced by the Dw w and the Town stip fiem". attd agteemcra -d h"m latae not be B. The contfitiOitS. testriCGoOs„ ft wrfect► r�tlSttt�t of both th0 w*MW, aboidonad, twn*wod. a ,'tf w ded e=W by Town of Val and the 0%71" 01 0;4 propettp. TOVM OF VAH_ A CoWXb Mwoc w or Y. ftLS frig. Yam Manager Thejuegong Mstrumem w—as acknowicdgc d bal= 0e0 061 . GLS.. 1493 imea.ta�co 81651 COPY " Tho fomming mfx+twas acw+owtedgod betote mo. jed.-1 eel) tJotary fAY t�rntrdssion oxt>Ves= oor � t9e7 TOWN OF VAIL 2 OFF' :£ OF THE TOWN CLERK 7f ROAD VA,.. Ct;_0RAU0 81657 10/7/2014 m 0 0 m D G m N T n n gill FAULAND g 1711 GENE VAIL,0081657 VA DRIVE 6 N m� 5i f 0 10/7/2014 naUer7m 00 ; Z -I / / cn 4 Ynl W / Y / i% c ' i; /� VJ / //, //%/ / N3 / / , / / F n n gill FAULAND g 1711 GENE VAIL,0081657 VA DRIVE 6 N m� 5i f 0 10/7/2014 naUer7m 00 ; Z -I / cn //%/ / n n gill FAULAND g 1711 GENE VAIL,0081657 VA DRIVE 6 N m� 5i f 0 10/7/2014 naUer7m O 0 �3F w Fn 1 T r O O 1 O 1 D r n T W -0 1Z S r D r n r o v v * c D r- � r r r rn p p p m D T D m S r m V CA CA rn T C.) — — — x V � A <O A A f T T T T T A C • N V L �3F w Fn 1 T r O O 1 O 1 D r n T W -0 1Z rowN of vain Memorandum To: Vail Town Council From: Community Development Department Date: October 7, 2014 Subject: 12-13-5: Employee Housing Unit Exchange Program — A request authorizing the Town Manager to execute a release of a deed restriction from an existing employee housing unit I. HOUSING AUTHORITY RECOMMENDATION The Vail Local Housing Authority unanimously recommends the Vail Town Council approve the proposed exchange of an employee housing unit located at 4166 Columbine Drive, Lot 18, Bighorn Subdivision in exchange for a fee in lieu payment for 860 square feet. The Vail Local Housing Authority recommends the following motion be made: "The Vail Town Council authorizes the Town Manager to execute a deed restriction release and approves the request for an exchange of an employee housing unit, pursuant to Section 12-13-5, Employee Housing Unit Exchange Program, Vail Town Code, to allow for the release of an employee housing unit deed restriction at 4166 Columbine Drive, Lot 18, Bighorn Subdivision in exchange for a fee in lieu payment for 860 square feet, and setting forth details in regard thereto. " III. ATTACHMENT A. Staff Memorandum dated September 23, 2014. 10/7/2014 KI TOWN OF VAIL � Memorandum TO: Vail Local Housing Authority FROM: Community Development Department DATE: September 23, 2014 SUBJECT: A request for a recommendation to the Vail Town Council for the release of a deed restriction from an existing employee housing unit located at Lot 18, Bighorn Subdivision also known as 4166 Columbine Drive in exchange for a fee in lieu payment for 860 square feet pursuant to Section 12-13-5, Employee Housing Unit Deed Restriction Exchange Program, Vail Town Code, and setting forth details in regard thereto. Applicant: 4166 Columbine Drive, LLC represented by David Duke Housing Coordinator: Nina Timm DESCRIPTION OF REQUEST The applicant, 4166 Columbine Drive, LLC, is proposing to exchange a deed restriction from an existing 430 square foot employee housing unit located at 4166 Columbine Drive for a fee in lieu payment for 860 square feet. The Employee Housing Unit Exchange Program requires 4166 Columbine Drive use a square foot multiplier of two pursuant to 12-13-5D, General Requirements, Vail Town Code. I f_T43 Xel:00] z I lf� On September 8, 2014 the Planning and Environmental Commission approved a site coverage variance for the property, allowing the employee housing unit exchange request to move forward (PEC140028). The property was originally constructed in 1973, under Eagle County jurisdiction, as three single-family residences. Two of the three structures have since been connected with the construction of an addition in 2002. At that time the third, detached structure was deed restricted as a 430 square foot employee housing unit. By creating a deed restricted employee housing unit the property was allowed site coverage in excess of the permitted 20%. Based on the uniqueness of the original structures built on the property, the approved variance will allow for the existing site coverage of 24% to remain following an approved employee housing unit exchange. Of the 25 Type I Employee Housing Units that exist in Vail, only five properties have used the site coverage bonus provided in the Vail Town Code. For this property to participate in the exchange program the site coverage variance had to be approved. Town of Vail 10/7/2014 III. REVIEW CRITERIA Before acting on an employee housing deed restriction exchange application, the Vail Local Housing Authority and Vail Town Council shall consider the following criteria with respect to the application: 1. The proximity and accessibility of the proposed EHU(s) to the commercial job core and public transportation; and The applicant is proposing a fee in lieu payment. Therefore, Staff believes this review criteria is not applicable to this application. 2. The size of the proposed EHU(s) in relation to the minimum employee housing unit sizes established for commercial linkage mitigation in Section 12-23-3 of this title; and The applicant is proposing a fee in lieu payment. Therefore, Staff believes this review criteria is not applicable to this application. 3. The effect of any homeowners' association dues or maintenance fees imposed upon the proposed EHU(s) on the affordability of the proposed unit for an employee; and The applicant is proposing a fee in lieu payment. Therefore, Staff believes this review criteria is not applicable to this application. 4. The correlation between any homeowners' association fees imposed upon the proposed EHU(s) and the services and amenities provided by the homeowners' association; and The applicant is proposing a fee in lieu payment. Therefore, Staff believes this review criteria is not applicable to this application. 5. The extent to which the exchange is consistent with the applicable elements of the adopted goals, objectives and policies outlined in the Vail comprehensive plan and is compatible with the development objectives of the Town; and The proposed exchange will double the square feet of deed restricted employee housing in Vail. Therefore, the exchange is consistent with the applicable elements of the adopted goals, objectives and policies outlined in the Vail Comprehensive Plan and is compatible with the development objectives of the Town. Town of Vail Page 2 10/7/2014 6. The extent to which the exchange presents a harmonious, convenient, workable relationship among land uses consistent with municipal development objectives; and The proposed exchange will not change the existing harmonious, convenient, workable relationship among land uses consistent with municipal objectives. 7. The extent to which the exchange provides for the growth of an orderly viable community and serves the best interests of the community as a whole. Staff believes the proposed exchange complies with the applicable requirements of the Town's zoning regulations and is therefore consistent with this criterion. IV. RECOMMENDATION The Community Development Department recommends the Vail Local Housing Authority forwards a recommendation of approval to the Vail Town Council for the proposed employee housing unit deed restriction exchange based upon a review of the criteria and findings as outlined in this memorandum and the evidence and testimony presented. Should the Vail Local Housing Authority choose to forward a recommendation of approval for this employee housing unit deed restriction exchange, the Community Development Department recommends the Authority pass the following motion: "The Vail Local Housing Authority forwards a recommendation of approval to the Vail Town Council for the release of a deed restriction from an existing 430 square foot employee housing unit located at Lot 18, Bighorn Subdivision also known as 4166 Columbine Drive in exchange for a fee in lieu payment for 860 square feet, pursuant to Section 12-13-5, Employee Housing Unit Deed Restriction Exchange Program, Vail Town Code and setting forth details in regard thereto. " Should the Vail Local Housing Authority choose to forward a recommendation of approval for this employee housing unit deed restriction exchange, the Community Development Department recommends the Authority make the following findings: "Based upon the review of the criteria outlined in Section 11 of the September 23, 2014 staff memorandum and the evidence and testimony presented the Vail Local Housing Authority finds: 1. The application meets the general requirements of subsection D of Section 12- 13-5, Vail Town Code,- Town ode, Town of Vail Page 3 10/7/2014 2. The application is consistent with the applicable elements of the adopted goals, objectives and policies outlined in the Vail Comprehensive Plan and is compatible with the development objectives of the Town; 3. The application furthers the general and specific purposes of the zoning regulations, Section 12-1-2, Vail Town Code and the employee housing regulations of Section 12-13-1, Vail Town Code; and, 4. The application promotes the health, safety, morals, and general welfare of the Town and promotes the coordinated and harmonious development of the Town in a manner that conserves and enhances its natural environment and its established character as a resort and residential community of the highest quality. " V. ATTACHMENT A. Applicant's Request Town of Vail Page 4 10/7/2014 September 10, 2014 4166 Columbine Drive, LLC c/o Minor & Brown, P.C. 650 S. Cherry Street, Suite 1100 Denver, CO 80246 Ms. Nina Timm Housing Coordinator Community Development Department Town of Vail 75 South Frontage Road West Vail, Colorado 81657 4 Dear Ms. Timm, Thank you very much for assisting with our request to participate in the Vail Employee Housing Unit Deed Restriction Exchange Program. The applicant, 4166 Columbine Drive, LLC, proposes to exchange a deed restriction from an existing employee housing unit located at 4166 Columbine Drive in exchange for a fee -in -lieu payment of $115,799. I've attached the recent site variance documentation from the Community Development Department and further analysis by Bill Pierce, which show that the property will continue, after the exchange, to comply with all Town of Vail zoning parameters, including the site coverage variance approved by the Vail Planning and Environmental Commission, GRFA and density requirements. Thank you, Nina, for forwarding our application to the Vail Housing Authority and to the Town Council for approval. Your sincerely, Dave Duke Ed 10/7/2014 rowH Of vn�ii> VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: October 7, 2014 ITEM/TOPIC: Any Action as a Result of Executive Session BACKGROUND: This agenda item has been added to the regular meeting agenda in order to allow for any official action required as a result of the executive session. 10/7/2014 rowH Of vn�ii> VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: October 7, 2014 ITEM/TOPIC: Town Manager's Report: 1) Town's Passenger Transportation Ordinance & Outreach Meetings Update presented by Police Chief Dwight Henninger ATTACHMENTS: TransportationVehicle Ordinance Update 10/7/2014 .0,,, P O C I 1� 5 A, m a �- TOWN OFVA!L Memorandum To: Town Council Stan Zemler, Town Manager From: Dwight Henninger, Chief of Police Date: 9/22/2014 Subject: Town's Passenger Transportation Ordinance In preparation for the upcoming winter season, the Vail Police Department is providing information on the Town's Transportation Vehicle Ordinance, which will start a new Transportation year October 1, 2014. Educational outreach meetings will be held for the Hotel Shuttle Drivers and the Taxi and Limo Companies, so they can review and be updated on the rules, maps and to provide a forum to express concerns. The Police Chief has personally conducted these educational meetings for the last two years. The meetings have provided an opportunity for community outreach since many of the local transportation businesses are impacted by the ordinance and have concerns about high traffic areas. The date of these meetings this year will be October 20th, with the Hotel/Lodging (shuttles and courtesy cars) meeting at 1 p.m. and the Taxi/Limo meeting at 3 p.m, both in the Council Chambers. The Vail Police Department is committed to public education, ensuring the safety of pedestrians and reducing traffic congestion in the Town. The Records Department has been attentive on all ordinance registrations by contacting businesses thru phone, fax, and email to assist in ordinance applications and compliance. Vail Code Enforcement gave warnings to five different businesses for their non-compliance with the ordinance. The Police Department has taken a mainly educational stand on the ordinance for the first 2 years by only writing warnings after multiple contacts with the same business. Last winter 68 businesses were permitted and more than 500 permits were issued to taxis, shuttles, courtesy cars, and luxury limousine service vehicles. Since the ordinance enforcement started, there have been noticeable decreases in traffic congestion, according to Cmdr. Daric Harvey. The registration process became much easier to handle and to track, according to Records Tech. Emmanuel Mendoza, the primary contact person for the transportation companies. 10/7/2014 TOWN OF VAIL 1 Transportation Ordinance Meeting Minutes November 21, 2013 Attendees: Vail Police Chief Dwight Henninger, Police and Fire Management Assistant KD Perino, Records Technicians Emmanuel Mendoza and Irina Litviakou, and representatives from Presidential Limo, Elite Limo, Ascent Limo, High Mountain Taxi, Hummers of Vail, Inc., B -Line Xpress, Vail Coach, Luxury Mountain Trans., Blue Sky Limo, and a few others. The Transportation Ordinance Meeting for Transportation Companies was called to order at 2:07 p.m. by Chief Henninger. Introduction A brief introduction to the purpose of the meeting and ordinance was given by Chief Henninger. The goal of this meeting was to ask for feedback from the Limo/Taxi Companies and offer clarification on any questions they might have. The results from last year after initiating the ordinance have been favorable and the Vail Town Council has mentioned seeing improvement in traffic congestion. Transportation Company management was encouraged to educate new employees on the ordinance, clarify understanding of difficult areas with all drivers, and purchase permits as soon as it is convenient. Permits are available for purchase at the Police Department Record's Desk in the Vail Municipal Building Monday -Saturday from 8 a.m. to 5 p.m. Action Item: Chief Henninger will update the regulations/rules in the FAQ. Topics from the Transportation Companies 1. Denver Companies A limo company representative expressed their opinion that the Denver Companies had not heard about the ordinance and were not in compliance. The Denver Companies mentioned were Aro, Global, Stage Coach, and CME. Action Item: The PD will ask the PUC for a mailing list to send information out to. 2. What is the money collected from Transportation Permits Used For? To date, the only item the money has been used for is the purchase of 2013-2014 permit stickers and the cleaning fee for the room this meeting is being held in. The money will be held in a designated account and used for infrastructure improvements that help the Transportation Group. 10/7/2014 3. Uber Several Transportation Companies expressed concern about Uber coming to Vail. The companies expect them to be here for the Holidays. Chief asked the group how the Police Department (PD) can help prevent them from coming to Vail. The limo companies said that Uber cars should have green plates where local companies have red plates. Action Items: • Chief will look into the Uber issue. • If a limo driver sees a violation they should take a picture with their cell phone and email it to vailviolations@vailgov.com. 4. Buzz's Boards The Transportation Companies asked if loading in front of Buzz's Boards is okay. The Chief replied that it is probably not a problem but do not block the road and be sure are actually loading or unloading, no staging. 5. Bridge Street The Transportation Companies asked for permission to drive down Bridge Street, specifically to the Bridge Street Lodge. The Chief expressed that it is the Vail Town Council who has asked that no vehicles drive on Bridge Street. Limos/taxis may have access if a guest has a disability. Checkpoint Charlie may also issue permits at their discretion based on the time of day and number of pedestrians on the street. Action Item: Transportation Companies may go by Checkpoint Charlie to get a permit for access to the Village. They can park their cars on the Patagonia side of Gore Creek. After Checkpoint Charlie closes for the day transportation company vehicles may enter the Village on a limited basis, from the Checkpoint side but still not using Bridge Street. 6. Parking in Front of the Municipal Building The Transportation Companies asked if they could park in front of the Municipal Building across from the 4 Seasons and Evergreen Lodge. The Chief explained that they may not because that is a bike path. There is a loading zone but it is for large trucks only. 7. Lions head/Sprinters • Sprinter Vans are considered an Oversize Vehicle. • Oversize Vehicles may park along the road in the marked area, east of the information center. • Regular height vehicles should use the 15 to 30 minute zone inside the lower level of the structure. Closing Comments Chief expressed to the group that he hears their concerns about the cost and limitations of the Transportation Permits but does not anticipate any changes from the Vail Town Council. He will rewrite the taxi and limo regulations outlined in the FAQ document and make sure it is emailed to the group. Town of Vail 10/7/2014 Page 2 Action Item: If anyone would like another meeting during this winter season email KD at kperino@vailgov.com and she will notify the group and organize one, if there is a need. Town of Vail 10/7/2014 Page 3 TOWN OF VAIL 1 Transportation Ordinance Meeting Minutes December 4, 2013 Attendees: Vail Police Chief Dwight Henninger, Police and Fire Management Assistant KD Perino, Records Technician Emmanuel Mendoza, and representatives from the Lodge at Vail, Four Seasons, Lodgetower, Vail Cascade, Arrabelle, Sonnenalp, and Chateau Residence The Transportation Ordinance Meeting for Hotel Shuttles was called to order at 8:40 a.m. by Chief Henninger. Introduction A brief introduction to the purpose of this meeting and ordinance was given by Chief Henninger. The purpose of separate meetings for hotels vs. taxis was reiterated. The results from last year after initiating the ordinance have been favorable and the Vail Town Council has mentioned seeing improvement in traffic congestion at East Lionshead Circle and Hanson Ranch Road. There were fewer traffic related calls for service for the Police Department in these areas as well. Hotel management was encouraged to educate new employees on the ordinance, clarify understanding of difficult areas with all drivers, and purchase permits as soon as it is convenient. Permits are available for purchase at the Police Department Record's Desk in the Vail Municipal Building Monday -Saturday from 8 a.m. to 5 p.m. Topics from the Hotel Group 1. Sprinter Vans A sprinter van is an Oversized Vehicle. It can go through the bus lane in Golden Peak. Oversized vehicles are prohibited from the Hanson Ranch Road Area. 2. 1St Bank The drop-off zone in front of 15Y Bank cannot be used at night because it is too busy. Action Item: The Police Department will start enforcing this zone, after additional signage is installed. 3. Upper Golden Peak Zone The shuttle drivers expressed observations about traffic flow, safety and the use of common sense. They requested ski racks where guests are unloaded to speed the process at Golden Peak. They were also curious if a parking lot attendant could be assigned to help unload gear on busy Saturdays. 10/7/2014 Chief reminded the meeting attendees that only Oversized Vehicles are allowed in the bus lane at Golden Peak. All other regular sized vehicles (courtesy cars and vans) must use the valet area below. They should also keep in mind that Saturdays are very busy in this area. Action Item: Chief will convey the parking attendant and ski rack at Golden Peak suggestions to Vail Resorts. 4. Christiana —Hanson Ranch Road The shuttle drivers felt that the Christiana area needs a more constant flow of traffic and no waiting should be allowed. They would like this area to be considered as a loading zone with no parking allowed. 5. Vail Village 1. There are signs that clearly designate where hotel shuttles should stage at the Village Parking Structure and no additional signs are needed. 2. The TOV buses will complain if shuttles are in the way on E. Meadow Drive or East Lionshead Circle. 3. Checkpoint Charlie may be used for drop-off but do not drive through during prime pedestrian hours. 4. One Willow at the Y is ok but it is tight and can easily become overcrowded. It is better to come from Checkpoint. There are several one-way streets here to be aware of. 6. Lionshead 1. The shuttle line up has been working well. 2. South Frontage Road is difficult to deal with on busy days. 3. The four hotels on the west side of the Village would like to be able to use West Meadow Drive going west bound from the hospital past the library on the bus route to access the oversized shuttle drop off queue instead of getting on the already congested Main Roundabout. They would then return to their hotels via the Frontage Road. Chief replied that in the past this has not been allowed due to the bus route. He said he cannot approve this but will take it to the transportation department to see if they might be willing to grant access to other oversized vehicles. Action Item: Chief will deliver the request about using West Meadow Drive to the transportation department. 7. Lionshead Parking Structure Frustration was expressed about the time it takes to leave the parking structure. A request for an expedited gate was mentioned. Chief responded that the renovation is currently considering this issue and many others. Town of Vail 10/7/2014 Page 2 8. Other Issues Chief brought up several educational points: • There have been complaints about shuttle drivers driving too fast around town. • There have been complaints about hotel shuttle drivers using the vehicles like a private limo service at the TRC. If the PUC catches a car doing this the driver and hotel will be given a big ticket. • Tip jars in hotel shuttles are a minor PUC violation, but not one the PUC chooses to enforce. • The PUC has new investigators that are stricter than the previous investigators. Town of Vail 10/7/2014 Page 3 rowH Of vn�ii> VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: October 7, 2014 ITEM/TOPIC: Vail Golf and Nordic Center Clubhouse Project Update PRESENTER(S): Chris Penney NV5, Stan Zemler, Greg Hall, Public Works ACTION REQUESTED OF COUNCIL: Conduct a public hearing prior to discussing and providing direction on the next steps for Golf and Nordic Center Clubhouse. This would include a possible $3.9 M amendment to the project budget. BACKGROUND: At the September 16 Town Council worksession, a joint session was held with the Vail Recreation District board regardng an update on the Vail Golf and Nordic Center Clubhouse project. Chris Penney with NV5 consultants presented the results of his review of the project budget and provided recomendations to the approved budget and possible next steps for the project. The worksession was in preparation for a public hearing on the project to be held at the October 7 Town Council meeting. STAFF RECOMMENDATION: Provide direction with regard to the recommended next steps for the Vail Golf and Nordic Center Clubhouse project including an amendment to the project budget of $3.9 M to be funded from the Capital Projects Fund. ATTACHMENTS: Memo NV5 Consultant Memo Powerpoint Presentation 10/7/2014 0 rowN of vain Memorandum TO: Vail Town Council FROM: Stan Zemler Town Manager, Greg Hall, Director of Public Works and Transportation Chris Penney NV5 DATE: September 16, 2014 SUBJECT: Vail Golf and Nordic Clubhouse Remodel Project 0 The purpose of this agenda item is to present an update on the Golf and Nordic Center remodel project budget and receive direction from the Town Council and Vail Recreation Board. Information to be presented includes: Project cost and budget update Project schedule Series of next steps for advancing the project forward The Golf Course and Nordic Center Clubhouse remodel project is a partnership between the Town of Vail (TOV) and the Vail Recreation District (VRD). The project envisioned a significant remodel of the existing clubhouse and an addition to provide a banquet room space and support areas. The project is being funded with a portion of the conference center fund ballot initiative was approved by voters in the fall of 2011. The banquet room space addition is an effort to sustain and grow Vail's economy. The two staffs have worked with the design team from Zehren and Associates on the project. The project work program was reviewed by the TOV and VRD Recreation Sub Committee. However lawsuits filed by adjacent neighbors have delayed the project. The various legal hurdles have been reviewed by the court with the Town of Vail and Vail Recreation District receiving subsequent favorable legal rulings for the project now provide an opportunity to update the Town Council on the status of the project and receive any input on the project prior to moving forward. The Town of Vail (TOV) has asked NV5 (previously Consilium Partners) to provide an analysis of the Golf Clubhouse budget, schedule, and project history. The goal was to determine the cause for the increase in projected budget and understand how the legal issues have affected the project. III. CURRENT PROJECT CONSTRUCTION COST UPDATES AND BUDGET The attached memo from Chris Penney with NV5 addresses the areas of cost increases and reviews the steps necessary to advance the project forward. In order to fund the $3.9 M projected budget shortfall amount from the RETT fund it would require reprioritizing or delaying some scheduled �oo) 2c 4 If this is not an option the capital projects fund could be used to make up the short fall. Staff has recommended funding the $ 3.9 M shortfall from the Capital Projects Fund. V. PROJECT NEXT STEPS Conduct a public hearing at October 7 Regular Town Council Meeting and provide direction for the project. When the Town elects to proceed with the Golf Clubhouse project, NV5 would recommend the following course of action: a. Engage a project management firm to assist the Town of Vail with what has become a difficult project, filled with risk. b. Negotiate an Additional Services Authorization with Zehren Associates to restart the project through completion. c. Regroup all consultants to determine what additional due diligence studies are needed. d. Allow Zehren to work through Value Engineering options with the Owner and prepare the Design Review Board submittal package. e. Concurrent with the DRB process, issue an RFQP soliciting CM/GC services. f. The CM/GC selection process will result in additional cost estimates from multiple firms to validate the budget prior to proceeding past 50% Design Development. g. At the conclusion of Design Development, consider executing a final GMP to lock in costs and avoid additional escalation risk. h. Begin construction in September 2015 i. Complete the construction within 10-12 months. VI. ACTION REQUESTED The Town Council and Vail Recreation Board are being asked to provide input and any additional information they would like to have presented at a public hearing scheduled for the October 7 Vail Town Council Regular Meeting. The public hearing would allow citizen input on the project prior to the Vail Town Council voting on the whether to move the project forward as presented. VII. ATTACHMENTS a. NV5 Memo dated September 11, 2014 by Chris Penney 2 10/7/2014 10/7/2014 10/7/2014 NNIS MEMORANDUM To: TOV — Stan Zemler & Greg Hall Date: September 11, 2014 From: Chris Penney Project: TOV Golf Clubhouse Remodel Subject: The TOV Golf Clubhouse History The Town of Vail (TOV) has asked NV5 (previously Consilium Partners) to provide an analysis of the Golf Clubhouse budget, schedule, and project history. The goal was to determine the cause for the increase in projected budget and understand how the legal issues have affected the project. I. General The joint partnership between the TOV and Vail Recreation District (VRD) was envisioned as a significant remodel of the existing clubhouse and an addition to provide a banquet room and support areas. The project is to be funded by recreation enhancement funds and a portion of the conference center fund ballot initiative, which was approved by voters in the fall of 2011. The expansion of the banquet room is an effort to sustain and grow Vail's economy. The Town Council approved a $6.91VI budget on June 5, 2012. The project has been delayed, since October 2012 due to the filing of lawsuits. The funds were allocated as follows: Conference center Funds $ 3.8M Town of Vail Real Estate Transfer Tax Funds $1.25M Vail Recreation District Contribution $1.165M Vail Recreation Enhancement Account (2008-2014) $0.765M Total $6.98M II. Scope of the Project Budget a. Reconstruct the 18th hole including new tee boxes and green (Completed 8/2013 — 6/2014) b. Clubhouse Remodel (Design progress on hold) L Repair structural deficiencies ii. Address ADA deficiencies iii. Expand existing building from 20,000sf to 21,700sf (1,700sf) iv. Generally enhance all spaces for more efficient use v. Banquet room capacity capped at 160 people vi. Add parking volume to 159 cars (up to 50% valet), per the Planning and Environmental Commission. III. History a. 2/2012 —TOV and VRD sub -committees engaged Zehren and Associates to begin design b. 6/2012 —Town Council approved the project budget ($6.98M) c. 9/2012 —Submitted project to PEC d. 10/2012 — Legal proceedings were initiated by adjacent neighbors e. 10/2012-3/2013— Project team focused on an economic study, parking plan, and operations plan f. 4/2013 —The PEC approved the conditional use permit for the clubhouse g. 5/2013—The PEC approval was appealed to the Town Council Izr 0 N 0 h. 6/2013—Town Council upheld an appeal of the project approval in 2013 including approval of the operation plan to address concerns of the adjacent neighbors. i. 3/2014—TOV and VRD received favorable legal rulings allowing the project team to proceed, with limited risk j. 4/2014— Reengaged a general contractor to update cost estimates k. 6/2014— Engaged a second general contractor to validate the estimate that showed significant costincreases I. 7/2014—TOV engaged NV5 to review the project history, analyze the projected budget, and generally assist the TOV and VRD in making a recommendation to the Town Council. IV. Cost Estimate History Date Projected Cost Contingency Total Comments May August 2014 Proposed Budget $10,863,909 Cost of the Clubhouse construction = 6.9M -Based on Conceptual Design 2012 $6,344,450 $638,000 $6,982,450 -Approved by Town Council on Causes of the Budget Increase 6/5/12 September 2013 $7,341,438 $691,960 $8,033,398 -Based on PEC approved $370,475 Updated design has changed the assumptions in regard to structural scope Delay Expenses $319,479 Schematic Design Escalation to Date $1,177,258 2012 was the bottom of our local construction market Escalation through 2015 -Based on updated Schematic August 2014 $9,252,389 $1,611,520 $10,863,909 Design and projecting 2015 $3,881,459 economic climate Note: The current projected budget assumes construction will start no later than September 1015 Note: The current projected budget assumes construction will start no later than September 1015 Provided By NV5 0 N O Value Comments May 2012 Approved Budget $6,982,450 Cost of the Clubhouse construction =4.6M— 4.6MAugust August 2014 Proposed Budget $10,863,909 Cost of the Clubhouse construction = 6.9M Budget Increase $3,881,459 Causes of the Budget Increase Scope Modifications (Added/Deleted Scope) $1,210,002 SEE DETAIL BELOW New Scope Req. (Due Diligence Driven) $370,475 Updated design has changed the assumptions in regard to structural scope Delay Expenses $319,479 Added Consultant time for legal assistance Escalation to Date $1,177,258 2012 was the bottom of our local construction market Escalation through 2015 $551,451 1 Projecting 8% for next 12 months Added Contingency $252,794 Increased budget = Increased contingency TOTAL ADDITIONS TO BUDGET $3,881,459 Note: The current projected budget assumes construction will start no later than September 1015 Provided By NV5 0 N O Scope modifications since May 2012 have resulted in a budget increase approximately equal to $1.2M. These items are detailed as follows: a. $44,200— Added reconstruction of existing parking lot L Due to increased civil engineering detail b. $138,725 - Add cast in place concrete and stone veneer retaining walls in lieu of boulder retaining walls around the patios 1. Aesthetic treatment as well to allow a raised barrier to control and mitigate patio uses c. $65,250 -Additional landscaping and irrigation scope L Updated plans allowing quantity takeoff as well as enhancement from schematic for PEC mitigation concerns d. $23,675 -Additional standing seam roofing vs. asphalt shingles ii. Detailed roofing plans allowed actual quantity takeoffs e. $177,800 - Added casework scope L Further coordination between the FF&E budget and the contractor's budget. f. $67,400- Increased glazing quantity and quality from residential grade to commercial grade folding glass wall systems L A folding wall system along the patio would allow the indoor and outdoor spaces to work more seamlessly for functions in the summer g. $13,600- Added two new garage doors L Decided to replace the two garage doors verses reuse at the cart barn due to the life cycle cost. h. $100,000 - Added soil import per updated grading plan L Assumed the site was balanced without any detailed grading plan, detailed grading plan revealed the site required 2700 CY of import 0 N t` $60,000 - Added air conditioning to the public spaces F L Requirement of PEC per the operation plan to have the banquet room mechanically cooled so the doors and windows could be shut in the PM hours j. $25,000—Added lighting control allowance L As the program evolved, it became apparent that upgraded lighting controls would allow for better energy management k. $35,000—Add Audio/Visual allowance L As the program evolved, it became apparent that additional infrastructure would be necessary to support and supplement the FF&E budget. $129,100 - Increased General Conditions i. The project has become increasingly complicated and the general contractor feels it is prudent to allocate additional staff to manage a successful project. _ 2 „ Provided By NV5 m. $167,200 -- Increased indirect costs (Contractor's Contingency, Insurance, Bonds, Fees, etc.) L These indirect costs are a percentage of the actual cost of the work. These costs have increased a total of $260,000, but we believe this portion is attributable to scope changes and the balance is a result of escalation. n. $163,052 - Added itemized soft cost allowances for interior designer, food service design, PM fees, commissioning agent, FF&E procurement agent, survey, geotechnical engineer, QA/QC material testing, moving allowances, and misc. signage I. The original budget intended to include these expenses, but current commitments against the budget required itemizing these items and allocating costs. V. NV5 Analysis Creating an accurate budget for a multi-million dollar remodel is a very difficult task. The Town Council approved a budget, in June 2012, based on 'conceptual design.' A conceptual design consists of a site plan, floor plan, and a lot of assumptions. The conceptual design package does not have any grading, structural, mechanical, electrical, or plumbing details or exterior elevations. The assumptions made within a conceptual budget are then used as a guide to direct the schematic and future design progress. If the design is unable to work within the conceptual assumptions, the project team can systematically track contingency vs. remaining risk and how future decisions affect the budget. It is our opinion that the quality, of the approved conceptual budget, was fair. The probable hard costs were provided by a local reputable general contractor. There was adequate construction cost budget detail, but the cost was largely based on reasonable assumptions to be tested at a later date. The soft cost allowances were lacking in detail, but were in line with industry standards. Lastly, the contingency allowance was too low for a 'conceptual' budget, for a multi-million dollar renovation of a very old facility. The amount of risk inherent in a remodel of this scale would typically carry 15%-20% contingency + escalation allowances. In 2012, the local market had been experiencing a very flat trajectory in escalation, so it is understandable to have no escalation allowance for work that was scheduled to start within the next 12 months, but the contingency was 5%-10% too low ($315K - $630K). v If the project had been allowed to follow a typical development schedule and start construction in spring o 2013, the team would have had to work very hard to complete the work within budget, but we predict the o project could have been successful. More than 75% of the budget increase, associated with scope modifications, occurred in September 2013 pricing. Again, this was the iteration from pricing a very 'conceptual' design to a more defined 'schematic' package. It is typical for a project's budget to be a pendulum that sets aggressive goals at conceptual design, then swings to its highest point at the end of schematic design, and as design development and construction documents are finalized, the project team has the tools and knowledge needed to massage the final scope to work within the budget. If the original contingency was closer to 20%+, and if the project didn't incur $320,000 in consultant expenses associated with legal issues which included entitlement, design, economic studies and traffic studies, and if the project had avoided 28 months of escalation, we believe the project could have been completed within budget. Scope increases, like adding air conditioning, could have been accommodated but would have been offset with a rigorous Value Engineering process. The project team became largely distracted from the typical development process and got bogged down into costly side projects to assist the legal team. The efforts of _ 3 _ Provided By NV5 testing the conceptual assumptions, continuing due diligence, value engineering, etc. have stalled since June 2012. From conceptual design through construction documents, there will always be scope modifications. The schedule delay has compounded the effect of these scope modifications. For example adding to the structural framing scope in 2012 would have cost significantly less than it's predicted to cost in 2015. The $3.9M increase to the projected budget is largely sunk cost from the legal assistance efforts, escalation, and additional contingency. The construction costs for our valley have escalated significantly since 2012. Predicting additional escalation for another year is complicated and risky. Due to the ongoing labor shortage, we believe costs will increase between 6%- 12% over the next 12 months. The proposed budget is assumed to be very conservative to account for the abundance of remaining risks. We have received updated construction cost estimates from two reputable local general contractors. Their estimates have a variance of ^'$465,000 (6.5%), and to be conservative we have assumed the higher estimate is accurate. The projected $10.9M budget includes more than $1.6M for escalation and contingency. We are optimistic that a project can be completed for less than $10.9M. A quick look at value engineering options could reduce the budget by more than $500,000, but the team will need time to restart the design process (ie. due diligence, value engineering, and detailing efforts), before committing to potential cost saving values. Design has not progressed from Schematic Design so there are still many unknowns, but there is also a significant amount of time to find cost saving opportunities. We have assumed the project design would proceed in the fall of 2014 in order to start construction in September 2015, near the conclusion of the golf season. Vi. Moving Forward — When the Town elects to proceed with the Golf Clubhouse project, NV5 would recommend the following course of action: a. Engage a project management firm to assist the Town of Vail with what has become a difficult project, filled with risk. b. Negotiate an Additional Services Authorization with Zehren Associates to restart the project through completion. c. Regroup all consultants to determine what additional due diligence studies are needed. d. Allow Zehren to work through Value Engineering options with the Owner and prepare the o Design Review Board submittal package. e. Concurrent with the DRB process, issue an RFQP soliciting CM/GC services. f. The CM/GC selection process will result in additional cost estimates from multiple firms to validate the budget prior to proceeding past 50% Design Development. g. At the conclusion of Design Development, consider executing a final GMP to lock in costs and avoid additional escalation risk. h. Begin construction in September 2015 i. Complete the construction within 10-12 months. Sincerely, Chris Penney NV5 - 4 - Providcd By. NV5 Vail Golf and Nordic Center Clubhouse -(; -�J!'j-� U f 201-1f N2 A01 C VEAL- BEAVER CREEK ffmr 1w 1 %J 10/7/2014 TOWN OF VAIL Vail Golf and Nordic Center Clubhouse Chris Penney Senior Project Manger, NV5 10/7/2014 Town of Vail I Department of Public Works/Transportation 1 10/7/14 Vail Golf and Nordic Center Clubhouse P F� D ■ New Development Budget ■ Compared to Previously Approved Budget ■ Analyze Cause for Budget Increase ■ Review Options Moving Forward 10/7/2014 Town of Vail I Department of Public Works/Transportation 1 10/7/14 3 Vail Golf and Nordic Center Clubhouse 2/12: TOV & VRD engage Zehren and Associates 6/12: Council approved $6.98M budget 9/12: Submitted project to PEC 10/12: Legal proceedings initiated 10/12 — 3/13: Development process halts; Team focuses on economic study, parking plan, and operations plan 4/13: PEC approved conditional use permit 10/7/2014 Town of Vail I Department of Public Works/Transportation 1 10/7/14 4 Vail Golf and Nordic Center Clubhouse 5/13: PEC approval appealed to Town Council 6/13: Town Council upheld the appeal 3/14: TOV and VRD receive favorable legal rulings 4/14: TOV Re-engaged general contractor to update cost estimates (19 month delay) 6/14: TOV solicited a second cost estimate opinion 7/14: TOV engaged NV5 to review project history, analyze cost 10/7/2014 Town of Vail I Department of Public Works/Transportation 1 10/7/14 5 Vail Golf and Nordic Center Clubhouse rl) j j I') -f D 1 f 6/2012: Approved $6,344,450 $638,000 Budget 9/2013: PEC $7,341,438 $691,960 Approved SD 8/2014: PEC $9,252,389 $1,611,520 Approved SD (assumes September 2015 Start) 10/7/2014 $6,982,450 $8,033,398 $10,863,909 Town of Vail I Department of Public Works/Transportation 1 10/7/14 6 15% 56% Vail Golf and Nordic Center Clubhouse ■ Based on Conceptual Planning ■ Reasonable hard cost assumptions ■ Reasonable FF&E cost ■ Soft costs within industry standards ■ Contingency was too low ■ Reasonably assumed ZERO escalation 10/7/2014 Town of Vail I Department of Public Works/Transportation 1 10/7/14 7 Vail Golf and Nordic Center Clubhouse 6/2012 Approved Budget 8/2014 Proposed Budget Budget Increase Scope Modifications New Scope Req. Direct Delay Expenses Escalation to Date (Indirect Delay Expense) Escalation through 2015 Added Contingency Total Budget Additions $6,982,450 Clubhouse = $4.6M $10,863,909 Clubhouse = $6.9M $3,881,459 $1,210,002 Value engineering potential $370,475 Value engineering potential $319,479 Consultant expenses supporting legal $1,177,258 —12% per year $551,451 $252,794 Increased Cost = Increased Contingency $3,881,459 10/7/2014 Town of Vail I Department of Public Works/Transportation 1 10/7/14 8 Vail Golf and Nordic Center Clubhouse If the project stayed on schedule ■ Predict over budget at SD ■ Predict within budget at DD ■ Predict completion close to budget (especially if contingency was 20%) 10/7/2014 Town of Vail I Department of Public Works/Transportation 1 10/7/14 9 Vail Golf and Nordic Center Clubhouse ■ Proposed budget is conservative ■ Remodel is still the right solution ■ Project needs time to work through the development process ■ A successful remodel would yield a "Like New" asset. 10/7/2014 Town of Vail I Department of Public Works/Transportation 1 10/7/14 10 Vail Golf and Nordic Center Clubhouse Ili] D UVJ f ■ Engage a Project Manager / Owner's Representative ■ Restart Zehren and their consultants ■ Initiate VE' process ■ Submit to DRB ■ Solicit a CM/GC, concurrent to DRB process ■ Budget check at conclusion of CM/GC selection process ■ Begin construction in September 2015 10/7/2014 Town of Vail I Department of Public Works/Transportation 1 10/7/14 11 Vail Golf and Nordic Center Clubhouse I[- t—��-1�--r---r- 10.17.420$4— Town of Vail I Department of Public Works/Transportation 1 10/7/14 I I z ` N AFF �►I g1h L� w z0 , 0 O ZLy O0� Ow 5 1 D u LO4YER LEVEL ROOK ALAN L 12 Vail Golf and Nordic Center Clubhouse Dj J -D LE'VE' I r! D DJ-� 1 -1,-, 10/7/2014 ell LU UJ 00 Oz i zw 01 Um D U MAIN RWI FLLXR IRAN La Town of Vail I Department of Public Works/Transportation 1 10/7/14 13 77 1 4-1 7n. I ZF�4 10/7/2014 ell LU UJ 00 Oz i zw 01 Um D U MAIN RWI FLLXR IRAN La Town of Vail I Department of Public Works/Transportation 1 10/7/14 13 Vail Golf and Nordic Center Clubhouse _!�-)�)jA ,� �V"M �A�'• F� iCj tPf iE� F � G H lJ�i 10/7/2014 Town of Vail I Department of Public Works/Transportation 1 10/7/14 -- — "aw41F-MO AA 14 Vail Golf and Nordic Center Clubhouse TT T T T T I I I-Mahlj I I 10/7/2014 Town of Vail I Department of Public Works/Transportation 1 10/7/14 15 Vail Golf and Nordic Center Clubhouse I!- 10/7/2014 Town of Vail I Department of Public Works/Transportation 1 10/7/14 16 Vail Golf and Nordic Center Clubhouse DJ 1111-1 E, VII r L) TT 10/7/2014 Town of Vail I Department of Public Works/Transportation 1 10/7/14 17 �d Vail Golf and Nordic Center Clubhouse 10/7/2014 Town of Vail I Department of Public Works/Transportation 1 10/7/14 18 Vail Golf and Nordic Center Clubhouse Questions and Council Direction 10/7/2014 Town of Vail I Department of Public Works/Transportation 1 10/7/14 19 w�i '►c a Iw 1 ;717W SSS444WWW P �r -P,iAT A � 4 TOWN Of VA10 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: October 7, 2014 ITEM/TOPIC: Town of Vail Municipal Site Redevelopment The purpose of this agenda item is to seek council and public input on the potential of redeveloping the Town's municipal site, located at 75 South Frontage Road. The Town's municipal site is the current location of the Town's administrative offices, police department, community development department and community -wide recycling drop off center. PRESENTER(S): George Ruther, Director of Community Development ACTION REQUESTED OF COUNCIL: Does the Vail Town Council support the recommendations of Town staff as outlined in the memorandum, dated October 7, 2014 BACKGROUND: The memorandum to the Vail Town Council outlines the opportunity facing the Town to redevelop the Town's municipal site. Three alternatives for consideration are described. Each achieves the Town's stated objectives for redevelopment of the property. The memorandum also outlines a series of next steps the Town should consider if the Town Council decides to move forward with the redevelopment project. STAFF RECOMMENDATION: The Town staff will return to the Vail Town Council at a future hearing in order to receive direction on the following: Vail Town Council provides direction on moving forward with the redevelopment of the Town's municipal site. Vail Town Council reaffirmation of the project objectives listed in Section VI of this memorandum. With the project objectives in place the project team will have the general direction needed to make progress on the next steps. Staff prepares a more detailed project budget. Once a more detailed project budget is prepared, it will be presented to the Vail Town Council for approval along with a final project schedule. With an approved budget and schedule the project team can design a new building and parking garage which meets the project budget and achieves the project schedule. Re-establishing the project design and project management teams of 359 Design and NV5. To do so, professional services agreements will be required and the soft costs associated with these services require inclusion into the project budget. Each of the firms performed well on behalf of the Town during the previous redevelopment process and has a proven track record of working on successful projects on behalf of their clients. ATTACHMENTS: Council Memorandum Council Presentation 10/7/2014 I(I�IN VAIL } Memorandum TO: Vail Town Council FROM: George Ruther, Director, Community Development Department DATE: October 7, 2014 SUBJECT: Discussion of Town of Vail Municipal Site Redevelopment Project I. PROBLEM The current town municipal office buildings are aging and in need of upkeep and repair. The buildings are now more than 40 years old and many of the internal building systems have exceeded their intended lifecycle. While these systems could be updated or repaired, a more cost effective model is to replace broken down systems with newer, more modern and energy efficient equipment in a new building. The role and operation of town government has changed over the past 40 years. Customer expectations have changed and the size of government has increased as the town itself has grown and evolved. Technology is changing the ways in which services are provided and delivered to the customers and residents. As these changes occur, so do the spatial needs of the town's municipal office buildings. For instance, through advances in technology and changes to more modern business practices, the spatial requirements of the Community Development Department have decreased. These changes and others would be reflected in the new municipal office building. Now is the right time in Vail's growth and evolution to redevelop the town's municipal office buildings. II.PURPOSE The purpose of this agenda item is to discuss the potential of redeveloping the Town's municipal site, located at 75 South Frontage Road. The Town's municipal site is the current location of the Town's administrative offices, police department, community development department and community -wide recycling drop off center. The intended outcome of this discussion is to inform the Vail Town Council on potential next steps and to gather feedback. To aid in making a determination on the next steps, if any, the staff will present background information on the topic and present a series of questions to be answered by the Town Council. A recommendation from the town staff is also provided. 1 10/7/2014 "ISi HG CONOUi S -3132 Area and Parking Breakdown E.ML.g P.,klno 230 SPACES i1. WELPAU +8181 5&,12 5P.— -EKkt C.Wtti m APv-70 SPAC85 `M�s•-.. rr TOTAL -Luhm Aooreo YM8 SB FT 16 .tv�.> III. BACKGROUND z N1fi U.J ° CT lt-1 M c 1 �4L736 A1.C1 The Town of Vail most recently began discussions regarding the redevelopment of the Town's municipal site in 2011. At that time, the Town was hoping to partner with the Vail Valley Medical Center, Stead man -Ph ilippon Clinic and the Steadman-Philippon Research Institute to redevelop the site. Unfortunately, for reasons outside the Town's control, the redevelopment project never came to fruition. In 2013 and 2014, the Town of Vail discussed the possibility of again partnering with the Vail Valley Medical Center on the construction of a shared parking garage on the Town's municipal site. Upon evaluating the possibilities and exploring the many options, representatives from the Medical Center concluded it would be best to address the parking needs of VVMC on the Medical Center site. The Town of Vail has completed a feasibility study for the redevelopment project. The feasibility study included conceptual master planning, conceptual design work, civil engineering, soils investigation, MEP analysis (mechanical, electrical, plumbing), vehicle parking consultation, South Frontage Road improvements and Colorado Department of Transportation (CDOT) pre - meetings. As a result, it has been concluded that the redevelopment project, as intended, can be successfully completed to meet the needs of the Town on the municipal site. A considerable amount of time and money has been invested in the redevelopment of the Town's municipal site. The following steps have been taken to date: Town of Vail 10/7/2014 Page 2 • A design architect and project management team was selected through RFP processes. • A soils investigation and groundwater analysis was completed for the site. • A total project budget of $15 million was established. • A building program of +/- 24,000 square feet was set. • A series of South Frontage Road traffic improvement options are currently being evaluated. • An alternate site for the relocation of the emergency helipad was studied. • A number of project objectives were established and affirmed by the Town Council ✓ Design a new office building for the Vail Community that is indicative of Vail's brand, spirit and community heritage. ✓ Design a new office building for the Town of Vail Municipal Corporation which is highly functional, user-friendly, flexible and adaptable. ✓ Design an energy efficient, cost effective building that is representative of the premier international mountain resort community. ✓ Design a new building that is coordinated with the existing police department addition. ✓ Design a building that ensures ease of access to local government through improved customer service capabilities and more efficient and consolidated operations. ✓ Design a building which optimizes workflow, improves the delivery of municipal services and includes an increased presence and adaptable use of technology. ✓ Design a new home for the Town's administration, community development, economic development, finance, human resources, informational technology, municipal court and police departments. IV. SITE STATISTICS • Located at 75 South Frontage Road West • Owned by the Town of Vail • General Use Zone District • Total of 2.46 acres in size • Development site of approximately 1.2 acres (western '/2) • Surrounded on north, south and west sides by CDOT/FHWA rights of way and the existing police addition on the east • Site of the Town's community recycling drop off center and emergency helipad V. OPTIONS FOR CONSIDERATION In the course of exploring the options for redeveloping the municipal site three alternatives have risen to the top. This section of the memorandum briefly describes the alternatives and provides several possible implications of each. While the possibilities for redeveloping the site may appear endless, an emphasis was placed on achieving two main objectives; 1) adding incremental new parking spaces, and 2) replacing the aging and outdated municipal office buildings with a new building. Town of Vail 10/7/2014 Page 3 The three alternatives include: Construct a +/-160 space parking garage and repair outdated building systems in the existing building. • Adds +/-80 incremental new public parking spaces. • Demolishes the Community Development Department building and remodels the existing Town Administrative Offices. • Major disruption to operations during the remodel process. • Allows for future uses atop the entire area of the parking garage. • Likely the least expensive alternative. • Allows for a more extensive redevelopment to occur at a later date (i.e., Police Department). 2. Construct a +/-160 space parking garage and construct a new municipal office building where the Town's administrative offices are currently located. • Adds +/-80 incremental new public parking spaces. • Demolishes the Community Development Department building and the Town's Administrative Offices at the same time. • Requires the relocation of the Town' s municipal offices for the duration of construction • Requires minimal revisions to the current building plan sets. 3. Construct a +/-160 space parking garage, 15 surface parking spaces, and build a new municipal office building atop the parking garage. • Adds +/-80 incremental new public parking spaces. • Demolishes the Community Development Department and allows the use of the Town's Administrative Offices while the new building is under construction. • Requires more extensive revisions to the current building plan sets. • Increased utilization of the redevelopment site. • Likely the most expensive alternative. VI. NEXT STEPS 1. Reaffirm project objectives ✓ Design a new office building for the Vail Community that is indicative of Vail's brand, spirit and community heritage. ✓ Design a new office building for the Town of Vail Municipal Corporation which is highly functional, user-friendly, flexible and adaptable. ✓ Design an energy efficient, cost effective building that is representative of the premier international mountain resort community. ✓ Design a new building that is coordinated with the existing police department addition. ✓ Design a building that ensures ease of access to local government through improved customer service capabilities and more efficient and consolidated operations. ✓ Design a building which optimizes workflow, improves the delivery of municipal services and includes an increased presence and adaptable use of technology. ✓ Design a new home for the Town's administration, community development, economic development, finance, human resources, informational technology, municipal court and police departments. 2. Establish a project budget Town of Vail 10/7/2014 Page 4 An estimated project budget was previously established at $15 million. This estimated cost included all associated soft costs and hard costs as well as the required off site improvements. The Vail Town Council had previously planned to pay cash from the town's reserve funds and/or issue Certificates of Participation to fund the cost of the project. Certificates of Participation provide funding for construction using the building as collateral and annual lease payments to repay certificate holders. Certificates of Participation are a common method used by governments to pay for new government facilities. Given the passage of time, an updated project budget is required. For instance, if estimated construction costs have risen an updated project budget should be prepared in cooperation with the design architect and project management team. 3. Determine Project Financing The following sources of financing the project could be considered individually or in combination. Additional review and steps would be needed for implementation of these options. • Vail Associates Parking Investment Agreement - $4.3 million is available under an agreement executed in 2005 in connection with the Lionshead redevelopment for "the establishment of new permanent public parking facilities in the Town that are owned by the Town and that act as an increment to the inventory of public parking facilities presently available in the Town." With an estimated cost of $55K to $65K per space to construct, this amount could fund the majority of the 80 incremental public parking spaces included in the current design. • Tax Increment Financing (TIF) — TIF could be considered as a source of funding for this project. As of December 31, 2013 TIF debt was $10.8 million with significant capacity for additional debt remaining through termination of the district in 2030. TOV Debt - The town currently has no town -issued debt outstanding and carries a high credit rating to enable a new debt issue. Annual debt service on sales tax revenue bonds that matured in 2012 was funded by annual revenue in the Capital Projects Fund, which should be able to support a new bond issue sufficient to fund the municipal office building. Funding through sales tax revenue bonds or general obligation bonds would require a TABOR election in November of 2015, whereas funding through Certificates of Participation for an essential purpose such as a town hall does not require an election. Capital Projects Fund — The proposed five-year capital plan presented to Council on September 16 includes $5.5 million projected in 2016 for a major renovation of the municipal building and carries an unallocated fund balance of $13.7 million projected as of the end of 2019. Some of these cash funds could be redirected to the municipal site project. If TOV debt is used to finance the project, the debt service would come from this source. Town of Vail 10/7/2014 Page 5 4. Re-engage Design and Project Management Teams Staff recommends the Town re-engages the professional services of 359 Design and NV5 (formerly CPVail) for project design and project/construction management services. The recommendation is based upon: • the familiarity each has with the project, • their level of knowledge, quality of service and the ability to work within the prescribed scope, • prior demonstrated ability to effectively work with the Town, • ability to remain on time and on budget in the delivery of their services, and • the experience and professionalism brought to the process by each of the firms. 5. List of Tasks • Phase I - Sketch Plan Review and Conceptual Design • Phase II — Develop Project Budget • Phase III- Schematic Designs • Phase IV - Preferred Alternative Design Development including entitlement • Phase V - Final Design and Construction Documents • Phase VI - Bid and Award • Phase VII — Construct Project VII. STAFF RECOMMENDATION The Town staff will return to the Vail Town Council at a future hearing in order to receive direction on the following: • Vail Town Council provides direction on moving forward with the redevelopment of the Town's municipal site. • Vail Town Council reaffirmation of the project objectives listed in Section VI of this memorandum. With the project objectives in place the project team will have the general direction needed to make progress on the next steps. • Staff prepares a more detailed project budget. Once prepared, the budget, along with a final project schedule, will be presented to the Vail Town Council for approval. With an approved budget and schedule the project team can design a new building and parking garage which meets the project budget and achieves the project schedule. • Re-establishing the project design and project management teams of 359 Design and NV5. To do so, professional services agreements will be required and the soft costs associated with these services require inclusion into the project budget. Each of the firms performed well on behalf of the Town during the previous redevelopment process and has a proven track record of working on successful projects on behalf of their clients. Town of Vail 10/7/2014 Page 6 ■ { �t of _+ �''� f-5 a r'a` 5 � r e F. ' 46 P Ir ir row 414 j ie T ` 5' r ' �. rrr Ewer r �• �.. T� :••.• I•! ^�"dam �� �- 5c r ,F P, �r5 _F RPMa r b - A 4 1 M,3il'UrfJll� p`` jm ■ I M - d a a' 5 «` 41 r TOWN Kill iniit-Nion i MAMI,/ I It l m � - • ti4 r '3 R '01 M 19110 If, s�F ` 2 �Mlict ;mow a EXISTING CONDITIONS ENGINEERING / \ \ NOTES: 1. DATE OF SURVEY: 12/27/11 BY EAGLE VALLEY SURVEYING. I \ I , BARRIER ACCESS CONTROL LINE \ �� 2. LAND TITLE GUARANTEE CO. POLICY NO. VC50032295 DATED 12/5/11 WAS RELIED UPON FOR ALL TITLE AND EASEMENT INFORMATION. I �\ (SEE NOTE 11) I I \ \ CONCRETE \ \ / / WEATHER EDGE OF STATION \ 3. NOTICE. ACCORDING TO COLORADO LAW YOU MUST COMMENCE ANY LEGAL ACTION BASED ASPHALT` WALL �, S / \ \ \ \ / \ LANDING PAD / — \ \ \ UPON ANY DEFECT IN THIS SURVEY WITHIN THREE YEARS AFTER YOU FIRST DISCOVER \ PROPER I \ \ \ \ �\ \ \ SUCH DEFECT. IN NO EVENT, MAY ANY ACTION BASED UPON ANY DEFECT IN THIS SURVEY BE COMMENCED MORE THAN TEN YEARS FROM THE DATE OF THE CERTIFICATION SHOWN WIND SOCK \ — \ \ \ — — \ \ HEREON. A�ALT // / / \ \ ` \ �\ \ \ \ \ 4. BASIS OF BEARINGS: A LINE BETWEEN FOUND MONUMENTS AT THE CORNER OF SECTIONS RA\PO \ \ — 0 10 20 AND THE SOUTH 1/16 CORNER OF SECTIONS 5&6 HAVING A BEARING OF N00 CONDUIT ALONG WALL `19'56"W* ELEC. LINE RUN ' \ \ \ \ \ SCALE: 1 "=20' / \\ \ \ \ EDGE of 5. BUILDING SETBACK INFORMATION IS NOT PLATTED. SETBACKS TO BE PRESCRIBED BY TOWN \\ \ \ \\\ \ _ \ ASPHALT ALL DIMENSIONS ARE U.S. SURVEY FEET OF VAIL PLANNING AND ENVIRONMENTAL COMMISSION AS SET FORTH IN ARTICLE C-5, 7,P I�B)R& ACCEE ) I i // / i / \ \ \ \ \ \ \\ ! CHAPTER 9 OF TOWN OF VAIL ZONING REGULATIONS. 6. THESE PARCELS MAY BE AFFECTED BY A RIGHT—OF—WAY DEED RECORDED IN BOOK 127, / WOOD FENCE / / �� \ \ \ \ \ PAGE 466, DATED JUNE, 1941 TO THE STATE OF COLORADO AS A PUBLIC HIGHWAY. THE STORM \ \ \ \ \ \ \ \ \ \ \ \ DESCRIPTION CONTAINS TOO MANY ERRORS TO ACCURATELY PLOT. INLET \\\\\\\ \ \ \ — CONCRETE / 0.4' 4GD RDPOST\ \\ \� \ \ \ \ \ \\ PROPERTY LINE PER DEE \ ��\ \ 7. THIS SURVEY AND THE INFORMATION CONTAINED HEREON IS THE PROPERTY OF EAGLE \\ \\ \ ASPHALT QG�/ PAD / \ / \ \ \ \ \ \ (BK221/P6) \ \ VALLEY SURVEYING, INC. AND IS INTENDED FOR THE SOLE USE OF THE ORIGINAL CLIENT \ PARKING 618 / \— = \ \ \ _ / \ �\ \/ ONLY. ANY USE OF OR TRANSFER TO OTHERS IS PROHIBITED. ASPHALT CONCRETE \�\\ \ _ , PARKING 1 � \ \ \ \�� / 8. DISCREPANCIES EXIST BETWEEN VESTING DEEDS FOR PARCELS 1&2 AND LEGAL / \ \ \ \ \ \ — — — \ �\ I DESCRIPTION FOR COLORADO DEPARTMENT OF HIGHWAYS PROJECT 1 70-2(7) 183, FOUND — �\ \ I INTERSTATE 70 AT BOOK 219, PAGE 441. WHERE SUCH DISCREPANCIES ARE FOUND, ACCEPTED — co T — PROPERTY LINE REFLECTS THE DEEDED LEGAL DESCRIPTIONS, AS SHOWN HEREON. W—/L----------�-- BUILDING 9. ALL BURIED UTILITIES SHOWN HEREON WERE LOCATED BY OTHERS. EAGLE VALLEY � \ — � � OUTLINE �E\ \ — — — — — — _ _ _ — — \ \ \ \ \ SURVEYING ASSUMES NO RESPONSIBILITY FOR THE ACCURACY AND/OR THE _ PROPERTYLIN1= \ \ \ \ _ \� COMPLETENESS OF THE LOCATES SHOWN. ELECTRIC ISPLIT RAIL „ , TRANSFORMER \ F€NCf_ \ \ \ \ \ \ \ \ \ <� 10. BASIS OF ELEVATION: NGS CONTROL POINT SPRADDLE„ ELEV = 8287 (NAVD 88) ELECTRIC I \\% EDGE � / / ASPHALT 1 \ \ \ \ \ \ Z_ ASPHALT \ / PARKING \ / swlTCHeox \ \ \ \ \ \ \ \\ \ \ \ — — — 1 1 . BARRIER ACCESS CONTROL LINE (B—LINE) SHOWN IS SCALED FROM COLORADO I \ CONCRETE / �_ \ \ \ \ / \ / --8985 DEPARTMENT OF HIGHWAYS PROJECT NO. 170-2(7)183. \ \ \ ASPHALT PARKING --,SPLIT\ \ \ \ \ \ �\ COIN tK---/ / \ FENCE \ \ \ \ \ \ \ \ \ LARGE \\ I \----------- \�\� CONCRETEWALK EDGE OF ASPHALT PARKING Q \ 4-- _ \\\--`UY RESP\�� JAk— CONC. PAD \ \LIK /ERTY / BUILDING W/ ANTENNA LCA \ �\ � — qt OUTLINE ---- 1.0 DIA PVC \ \ CpNC ROCK DITCH E/1 \ — — —DIA ASPHALT \ / \ k STEL PIPF� PARKING \ / \ \ / \ }' \ \ \ \ \ \APPROX. OUTLET LANTER \ �� \ \ \ 1.0' VC O�J�LE� \ �— <v "7' DIA\ CMP ASPHALT / \ CQVERE_97D N Y \ \ \ \ \ --DISCREPANCY Fd�D PARKIIyG/ g0— �� W/ RAM \ \ \ IN2E AL DE6RIPTIONS v 81 ` \ \ \ ` / PROPERTY LINE \\H QC HED AREA SEE�N�TE #8 / UTLINE BLDG MA7VHJ& 0 GEL CONCRETE / DIVISION LINE \i PROPERTY LINE PER DEED \\ WALK / / OLD/NEW BLDG PERIMETER UNDERGROUND PARKING EDGE OF\ --ASPHALT PAINC� CONCRETE WALK POLICE STATION EDGE OF C'3\ \ \ \ \ \ \ ASPHALT \ v cc alk,— \ \\ \ I \ �V \ \ \ �� \ —� \ BLDG W/ O/H \ I' BLI /� II PARKING / I STRUCTURE �f I / CONCRETE ISLAND 359 DESIGN EDGE -QF CONCRETE CONCRE pTE \ \ WALK R I / ASPHALT \ \ Tl \ WALL D 7 � \' \ \ \ \ _ =�S— — STORM \ \ \ v NLET —�—� � 1 -- I� \ — PROPERTY LINE D BK221 /P BOULDER WALL BLDG. (TYPICAL) \ OUTLINE TATE 70 SOUTH \\ ��\ F/L `_—G— _ _ —W --- \AGE ROAD \ \ — — _ T RB — _ _ — �— \ coNC. C9NCRETE s\ r �— — CURB �'SS �V— _ _ _ \ 0.5' DIA STEEL STAIR \ � \ � — — — CONCRETE I l � � — � — _ ` — � � ^ / \ STORM, � \ F� � _ GUARDPOSTS PAD DECK � N I / S � � — \ — _ 7� \ INLET \ � � \ IKWia \ ° j 11, TOWN OF VAIL MUNICIPAL PARKING STUDIES VAIL, COLORADO OCTOBER 2014 10/7/2014 SITE ANALYSIS 710 WEST COLFAX DENVER, COLORADO 303.884.9131 A � . �:.�.. j I• ti L W ie_ E r IBJ -��j, fr�'-'3 Al f voil +ip 4. 4f 71' '� . ., I � 1 00 C le"' y Jp •�}I ,F •+TiE'r. 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D, OPPORTUNITIES AND CONSTRAINTS Lessons Learned Project Drivers = Opportunities /Constraints p Extensive Site Excavation - Expensive p Access to Site Q Bridge p Parking - Work from how many spaces the site can accommodate p On site Circulation - How do we use slope to maximize this? p Evergreen & VVIVIC Access Potential improvements - Suggestions to improve the plan Q Raise Parking - Above Ground Parking Structure Q Utilize and maximize the existing site slope Q Start Design at the Frontage Road Improvement Q Site does not necessarily need to be maximized 359 DESIGN TOWN OF VAIL MUNICIPAL PARKING STUDIES VAIL, COLORADO OCTOBER 2014 10/7/2014 - include a roundabout in the planning SITE ANALYSIS MUNICIPAL SITE 710 WEST COLFAX DENVER, COLORADO 303.884.9131 359 DESIGN PROGRAM ANALYSIS OPTION 1 160 SPACE PARKING STRUCTURE -RENOVATE EXISTING MUNICIPAL BUILDING -PROGRAM PLAN -PARKING PLANS -PROGRAM SECTIONS OPTION 2 +/- 225500 SF. MUNICIPAL OFFICE BUILDING INTERGRATED WITH 160 SPACE PARKING STRUCTURE -PROGRAM PLAN -PARKING PLANS -PROGRAM SECTIONS OPTION 3 +/- 225500 SF MUNICIPAL OFFICE BUILDING ON CURRENT COUNCIL SITE AND 160 SPACE PARKING -PROGRAM PLAN -PARKING PLANS -PROGRAM SECTIONS TOWN OF VAIL MUNICIPAL PARKING STUDIES VAIL, COLORADO OCTOBER 2014 10/7/2014 PROCESS OVERVIEW PROCESS OVERVIEW 710 WEST COLFAX DENVER, COLORADO 303.884.9131 Summary LEVEL P2 (ABOVE GRADE) 68 SPACES 29,295 GSF USGS 8195' LEVEL P1 (HELI PAD) 43 SPACES 29,295 GSF USGS 8184' LEVEL PO (FRONTAGE ROAD) 49 SPACES 23,256 GSF USGS 8173' TOTAL 160 SPACES RENOVATE EXISITNG BUILDING 359 DESIGN TOWN OF VAIL MUNICIPAL PARKING STUDIES VAIL, COLORADO OCTOBER 2014 10/7/2014 OPTION 1 RENOVATE EXISTING MUNICIPAL BUILDING W/ ROUNDABOUT IN AND OUT 760 SPACES EXISTING MUNICIPAL BUILDING TO BE RENOVATED / REMAIN PROGRAM ANALYSIS 0 25 50 SCALE: 1 "=50" 710 WEST COLFAX DENVER, COLORADO 303.884.9131 Summary LEVEL P2 (ABOVE GRADE) 68 SPACES 29,295 GSF USGS 8195' LEVEL P1 (HELI PAD) 43 SPACES 29,295 GSF USGS 8184' LEVEL PO (FRONTAGE ROAD) 49 SPACES 23,256 GSF USGS 8173' TOTAL 160 SPACES RENOVATE EXISITNG BUILDING 359 DESIGN O OPTION 1 RENOVATE EXISTING MUNICIPAL BUILDING W/ ROUNDABOUT IN AND OUT 160 SPACES 4 G LEVEL P2 (ABOVE GRADE) - PARKING PLAN LEVEL P1 (HELI PAD) - PARKING PLAN LEVEL PO (FRONTAGE ROAD) - PARKING PLAN SCALE: 1 "= 50' SCALE: 1 "= 50' SCALE: 1 "= 50' 68 SPACES 29,295 GSF USGS 8195' 43 SPACES 29,295 GSF USGS 8184' 49 SPACES 23,256 GSF USGS 8173' TOWN OF VAIL MUNICIPAL PARKING STUDIES VAIL, COLORADO OCTOBER 2014 10/7/2014 PROGRAM ANALYSIS 710 WEST COLFAX DENVER, COLORADO 303.884.9131 359 DESIGN TOWN OF VAIL MUNICIPAL PARKING STUDIES VAIL, COLORADO OCTOBER 2014 10/7/2014 SECTION A SCALE: 1"= 25' OPTION 1 RENOVATE EXISTING MUNICIPAL BUILDING W/ ROUNDABOUT IN AND OUT 160 SPACES PROGRAM ANALYSIS L3 8206' USGS -------+P2 8195' USGS P1 8184' USGS SPO 8173' USGS SECTION B SCALE: 1"= 25' L3 8206' USGS sP2 8195' USGS P1 8184' USGS SPO 8173' USGS SECTION C SCALE: 1"= 25' 710 WEST COLFAX DENVER, COLORADO 303.884.9131 Summary LEVEL 3 (ABOVE GRADE 2) 8,915 GSF OFFICE SPACE USGS 8206' LEVEL P2 (ABOVE GRADE) 37 SPACES -1 6,710 GSF USGS 8195' 12,585 GSF OFFICE SPACE USGS 8195' LEVEL P1 (HELI PAD) 46 SPACES 29,295 GSF USGS 8184' LEVEL PO (FRONTAGE ROAD) 77 SPACES -31,157 GSF USGS 8173 ) TOTAL 160 SPACES + / - 225500 SQ FT MUNCIPAL BUILDING INTERGRATED WITH GARAGE 359 DESIGN TOWN OF VAIL MUNICIPAL PARKING STUDIES VAIL, COLORADO OCTOBER 2014 10/7/2014 OPTION 2 +/- 22,500 SF. MUNICIPAL OFFICE BUILDING INTERGRATED WITH 160 SPACE PARKING STRUCTURE -6,039 SF. PARKING OPEN TO ABOVE TOTAL 16,710 SF A (8195') / IV +/- 22,500 SF. MUNICIPAL - 8,780 SF. ROOF TOP OFFICE BUILDING PLAZA (8206') ABOVE THE GARAGE (8195') AND (8206') PUBLIC PLAZA WITH MONUMENTAL STAIR TO MUNICIPAL OFFICE ENTRY AND SHORT TERM POLICE STATION PARKING - -- w PROGRAM ANALYSIS N 0 25 50 SCALE: 1 "=50" 710 WEST COLFAX DENVER, COLORADO 303.884.9131 Summary LEVEL 3 (ABOVE GRADE 2) 9,915 GSF OFFICE SPACE USGS 8206' LEVEL P2 (ABOVE GRADE) 37 SPACES -1 6,710 GSF USGS 8195' 12,585 GSF OFFICE SPACE USGS 8195' LEVEL P1 (HELI PAD) 46 SPACES 29,295 GSF USGS 8184' LEVEL PO (FRONTAGE ROAD) 77 SPACES -31,157 GSF USGS 81 73' 359 DESIGN TOTAL 160 SPACES + / - 229500 SQ FT MUNCIPAL BUILDING INTERGRATED WITH GARAGE LEVEL P2 (ABOVE GRADE) - PARKING PLAN SCALE: 1 "= 50' 37 SPACES 16,710 GSF_USGS 8195' 127585 GSF OFFICE SPACE USGS 8195' TOWN OF VAIL MUNICIPAL PARKING STUDIES VAIL, COLORADO OCTOBER 2014 10/7/2014 oma OPTION 2 +/- 22,500 SF. MUNICIPAL OFFICE BUILDING INTERGRATED WITH 160 SPACE PARKING STRUCTURE LEVEL L3 (ABOVE GRADE 2) - FLOOR PLAN SCALE: 1 "= 50' 8,915 OFFICE SPACE GSF USGS 8206' LEVEL P1 (HELI PAD) - PARKING PLAN LEVEL PO (FRONTAGE ROAD) - PARKING PLAN SCALE: 1 "= 50' SCALE: 1 "= 50' 46 SPACES 29,295 GSF USGS 8184' 77 SPACES -31,157 GSF USGS 8173 ) PROGRAM ANALYSIS 710 WEST COLFAX DENVER, COLORADO 359 DESIGN TOWN OF VAIL MUNICIPAL PARKING STUDIES VAIL, COLORADO OCTOBER 2014 10/7/2014 OPTION 2 +/- 22,500 SF. MUNICIPAL OFFICE BUILDING INTERGRATED WITH 160 SPACE PARKING STRUCTURE �i - 99 inn qP: C +/- 22,500 SF. MUNICIPAL OFFICE BUILDING ABOVE THE GARAGE (8195') AND (8206') ZZ 8,870 SF PUBLIC PLAZA (8206') L3 8206' USGS +P2 8195' USGS +P1 8184' USGS -- -- -- --------------PO 8173' USGS WRAP FACADE OF MUNICIPAL BUILDING SECTION B SCALE: 1"= 25' +L3 8206' USGS -- ------------------------ ------ - -- -- -- -- -- -- -+P2 8195' USGS - -- -- - -- -- -- -- -- -- - + P 1 8184' USGS -- -- -- -- - -- ------ --- - -- -- - -- -- -- -- -- -- -+PO 8173' USGS PROGRAM ANALYSIS SECTION C SCALE: 1"= 25' 710 WEST COLFAX DENVER, COLORADO 303.884.9131 Summary LEVEL P2 (ABOVE GRADE) 68 SPACES 29,295 GSF USGS 8195' LEVEL P1 (HELI PAD) 43 SPACES 29,295 GSF USGS 8184' LEVEL PO (FRONTAGE ROAD) 49 SPACES 23,256 GSF USGS 81737 TOTAL 160 SPACES +/- 225500 SQ FT MUNICIPAL BUILDING ON CURRENT COUNCIL SITE 359 DESIGN TOWN OF VAIL MUNICIPAL PARKING STUDIES VAIL, COLORADO OCTOBER 2014 10/7/2014 OPTION 3 +/- 22,500 SF MUNICIPAL OFFICE BUILDING ON CURRENT COUNCIL SITE AND 160 SPACE PARKING STRUCTURE 22,500 SF. MUNICIPAL OFFICE BUILDING ON 3 LEVELS PROGRAM ANALYSIS 0 25 50 SCALE: 1 "=50" 710 WEST COLFAX DENVER, COLORADO 303.884.9131 Summary LEVEL P2 (ABOVE GRADE) 68 SPACES 29,295 GSF USGS 8195' LEVEL P1 (HELI PAD) 43 SPACES 29,295 GSF USGS 8184' LEVEL PO (FRONTAGE ROAD) 49 SPACES 23,256 GSF USGS 8173' 359 DESIGN TOTAL 160 SPACES + / - 225500 SQ FT MUNCIPAL BUILDING ON CURRENT COUNCIL SITE OPTION 3 +/- 22,500 SF MUNICIPAL OFFICE BUILDING ON CURRENT COUNCIL SITE AND 160 SPACE PARKING STRUCTURE G LEVEL P2 (ABOVE GRADE) - PARKING PLAN LEVEL P1 (HELI PAD) - PARKING PLAN LEVEL PO (FRONTAGE ROAD) - PARKING PLAN SCALE: 1 "= 50' SCALE: 1 "= 50' SCALE: 1 "= 50' 68 SPACES 29,295 GSF USGS 8195' 43 SPACES 29,295 GSF USGS 8184' 49 SPACES 29,295 GSF USGS 8173' TOWN OF VAIL MUNICIPAL PARKING STUDIES VAIL, COLORADO OCTOBER 2014 10/7/2014 710 WEST COLFAX DENVER, COLORADO 303.884.9131 359 DESIGN TOWN OF VAIL MUNICIPAL PARKING STUDIES VAIL, COLORADO OCTOBER 2014 10/7/2014 OPTION 3 +/- 22,500 SF MUNICIPAL OFFICE BUILDING ON CURRENT COUNCIL SITE AND 160 SPACE PARKING STRUCTURE SECTION A SCALE: 1"= 25' � i- 99 inn qI= PROGRAM ANALYSIS , J E +L3 8206' USGS +P2 8195' USGS +P1 8184' USGS +PO 8173' USGS SECTION B SCALE: 1"= 25' +L3 8206' USGS +P2 8195' USGS +P1 8184' USGS +PO 8173' USGS SECTION C SCALE: 1"= 25' 710 WEST COLFAX DENVER, COLORADO 303.884.9131 rowH Of vn�ii> VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: October 7, 2014 ITEM/TOPIC: 2014-2015 Winter Parking Program PRESENTER(S): Greg Hall, Public Works ACTION REQUESTED OF COUNCIL: Approve the 2014-2015 Winter Parking Program. BACKGROUND: Every year the Town Council approves the winter parking program for the upcoming season. The recommendation of the staff is to keep the program the same as the last year. New this season will be several operational improvements following installation of state-of-the- art parking equipment. This includes a license plate recognition feature that will systematically record the entry and exit of each vehicle which will be used to pinpoint lost ticket charges and re-entry access. In addition, pay -on -foot stations are being installed in the Vail Village and Lionshead parking garages that will enable pass holders to add value to their cards at any time once the card has been certified or re -certified by the town's parking sales office as well as expedite departure through a new express lane in Lionshead. As a guest service feature, the system will also be used to help reunite drivers with their cars by identifying which lot the vehicle entered. In addition, impacts from the 2015 Alpine World Ski Championships in February will cause a closure of the 50 space soccer field parking lot from 1/2/2014 to 3/15/2014 for pink pass holders. Those holders will be redirected to the Ford Park lot during the closure. Staff has discussed a 3 month exception from CDOT to allow use of the 35 spaces along the N Frontage Road near Middle Creek to offset some of the lost parking. The Middle Creek parking had previously been used by pink parking pass holders. STAFF RECOMMENDATION: Approve the winter parking program. ATTACHMENTS: 2014-15 Parking Information 10/7/2014 Gold Pass $3,250 Guaranteed parking anytime in Vail Village and Lionshead structures. Silver Pass $1,800 (Vail Village and Lionshead Businesses only) One pass per business. Blue Pass $1,100 (Vail Property Owners, Residents and Employees Only**) Daily at Lionshead structure; Mon.-Thurs. dur- ing non -peak times at Vail Village structure. Peak times: Every Friday, Saturday & Sunday; Dec. 26— Jan. 5, Jan. 20 and Feb. 17. Green Pass $500 (Vail Employees Only**) Mon.-Thurs. during non -peak times at the Lionshead parking structure. Peak days at Ford Park and soccer field. Peak times: Every Friday, Saturday & Sunday; Dec. 26— Jan. 5, Jan. 20 and Feb. 17. Pink Pass $150 (Vail Employees Only**) Daily at Ford Park and soccer field, 6 a.m. to 2 a.m. Parking has been discontinued on the North Frontage Road at Middle Creek. Vanpool Pass Any employee vanpool (vans with seven or more pas- sengers) registered with the town can get either a $150 Pink Pass or receive discounted guaranteed space. Call 479-2349 for details. Vail Value Card (Vail Property Owners, Residents and Employees Only**) Both parking structures. 50% discount during non -peak time and 20% during peak times (restrictions apply*). Certification required for activation and trans- fer of balance each year. Eagle County Value Card (Eagle County Businesses, Property Owners and Resi- dents) Both parking structures. 40% discount during non -peak time and 12% during peak times (restrictions apply*). Certification required for activation and trans- fer of balance each year. *Value Card Restrictions: Every Friday & Saturday Dec. 26— Jan. 4, Jan. 20 and Feb. 17. **Available to Vail business license holders' employ- ees working a minimum of 30 hours per week. For more information and to purchase parking passes: Town of Vail Parking Pass Office 75 S. Frontage Rd (downstairs entrance) Open Mon. - Fri. 8 a.m. to 4:45 p.m. (970) 479-2104 Bring proof of eligibility as restrictions apply Additional Contact Information: G 2013-2014 (\ PARKING TOWN OF VAIL` INFORMATION Hourly parking is available in the Vail Village and Lionshead parking structures. Parking is free for cars arriving after 3 p.m. and leav- ing prior to 3 a.m. Additional options for parking, including parking passes, free park- ing lots and bus service, are also available throughout the Town of Vail. ECO Transit (970) 328-3520 Vail Transit (970) 479-2178 Short-term parking is available on the top level of the Vail Transportation Center in Town of Vail Info (970) 479-2100 Vail Village and level 1 of the Lionshead ADA Parking Info (970) 479-2104 structure. Town of Vail Website www.vailgov.com/parking TOWN OF VAIL.100 0 A ­__,"", I C VAIL-BEAVER CREEK 1if��i� 1 qj (0ALPINE WORLD SKI E CHAMPIONSHIPS Town of Vail 75 S. Frontage Rd Parking Hotline: (970) 479-2104 10/7/2014 www.vailgov.com/parking Revised 10/30/13 All covered parking in Vail Village structure and levels 1 & 3 in Lionshead structure: Hours Rate 0 to 2 hours FREE 2 to 3 hours $15 3 to 4 hours $20 4 to 24 hours $25 Lost Tickets $25 minimum There is a $25 charge for RVs and other over- size vehicles using the Charter Bus Lot east of the Lionshead parking structure. Charter bus parking will remain free. Pay Upon Exiting Parking Structures Visa, MasterCard and Cash Accepted Vail Village 8t Lionshead Parking Structures Free for first 2 hours; Free after 3 p.m. until 3 a.m. (1p.m.-3p.m. will be charged the 2 to 3 hour rate) North Frontage Road (50 spaces) Across from West Vail Mall; Daily, 7 a.m. to 11 p.m. North Frontage Road (100 spaces) West of West Vail roundabout; Fri., Sat. and Sun. only, 7 a.m. to 11 p.m. Nordic Center (30 -plus spaces) 1775 Sunburst Dr.; Check www.vaileventparking.com for available dates; 7 a.m. to 11 p.m. Nordic f Center Soccer Field (free parking on available dates) P Golde!.PP K Riva Bahn(# 6) Interchange Vali TH Pn Pr (*free parking) Park 1 East Vail Parking Structure Interchange at 1-70 Exit # 180 P Gore Greek TH (*free parking) East East Vail Interchange Vali TH (*free parking) Denver village & RN Lionshead rtto'eo�r Pitkin Greek Booth Falls TH (*free parking) (*free parking) Ro Donovan Park (90 spaces) 1600 S. Frontage Rd. W. Available when Pavilion not in use (see signage at entrance or for updates visit www.vaileventparking.com) 7 a.m. to 11 p.m. Red Sandstone Park (15 spaces) 725 N. Frontage Rd. W. Daily, 7 a.m. to 11 p.m. starting Jan Trailhead Parking Daily 7 a.m. to 11 p.m. • Gore Creek Trailhead • East Vail Interchange Trailhead • Pitkin Creek Trailhead • Booth Falls Trailhead • North Trail Spraddle Creek Trailhead • North Trail Red Sandstone Creek Trailhead • North Tail Buffehr Creek Trailhead South Frontage Road Overflow 0 North Trail Davos Trailhead On north side of road Parking availability is limited and some spaces are re - When both structures are full, until 11 p.m. stricted to three-hour trailhead use. LEGEND Ski Lift [a Free Parking '- k Trailhead (TH) Parking* 1pll� Paid and Pass Parking l.11r_-'l Pink Pass Parking *All TH parking lots are subject to both all -day and 3 -hour limits J Vait TOV Municipal Buildings Donovan Park C v 0,11 (free parking pending �e5 scheduled events) VWage (free parking in designated spaces, Sat & Sun only) Cascade ,/ Village ----- 1-70 E.rtr Eagle Bah�_�r- (# 20) # 176 Parkin -� St—t� a Gondola (# 19) �� JS North Trail Buffehr Creek (*free parking) LFT �J 4 North TrailNorth Trail Red Sand- � North Frontage Road Spraddle Creek stone Park Red Sandstone by West Vail Safeway (*free parking) (free parking / a' Creek (free parking 7 daystweek) starting Jan. 1) ( ('free parking) Schedules available at www.vailgov.com or (970) 477-3456. East Vail: East on Frontage Rd to Bighorn Rd Winter schedule begins Dec. 16, 2013. 5:50 a.m. to 7:10 a.m.: every 20 minutes In -Town Shuttle: Golden Peak, Vail Village and Lionshead 7:30 a.m. to 8:15 p.m.: every 15 minutes every 5 to 10 minutes 8:30 p.m. to 2 a.m.: every 30 minutes West Vail Green loop: S. Frontage to N. Frontage Rd 5:45 a.m. to 8:15 p.m.: every 30 minutes 8:50 p.m. to 2:10 a.m.: every 40 minutes West Vail Red loop: North to South Frontage Rd 6 a.m. to 8:30 p.m.: every 30 minutes 9:10 p.m. to 1:50 a.m.: every 40 minutes Ford Park: to Ford Park and soccer field parking lots Golf Course: Frontage Rd to Clubhouse 6:45 a.m. to 11:50 p.m.: times vary— see schedule; 2 a.m. bus available upon request Sandstone: Q(p-Mptpa 2:10 a.m.: times vary— see schedule LionsRidge Loop: 6:15 a.m. to 8:15 p.m.: every 60 minutes E70, Fait 73 -/North Frontage Road West (both sides) west of Roundabout (free parking Fri. -Sun) T North Trail Davos (*free parking) Schedules available at www.eaglecounty.us/transit or (970) 328-3520. ECO Transit runs buses 21 hours a day from Vail to all points west in Eagle County, including Minturn, Eagle - Vail, Avon, Edwards, Wolcott, Eagle, Eagle County Airport, Gypsum and Leadville. Winter schedule begins Nov. 24 Cost is $4 each way ($7 to Leadville) for adults and $1 for seniors and youth 18 and under. Children 5 and under ride free. Punch, daily and monthly passes avail- able. rowH Of vn�ii> VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: October 7, 2014 ITEM/TOPIC: Ordinance No. 15, Series of 2014, First Reading, Amending SDD8 First reading of Ordinance No. 15, Series of 2014, an ordinance repealing and reenacting the approved development plan for Special Development District No. 8, Fallridge, pursuant to Article 12-9A-10, Amendment Procedures, Vail Town Code, to allow for the conversion of three commercial condominiums to three residential condominiums, located at 1650 Fallridge Road (Fallridge) / Lot 2, Sunburst Filing 3, and setting forth details in regard thereto. (PEC140033) PRESENTER(S): Joe Batcheller, Community Development ACTION REQUESTED OF COUNCIL: The Vail Town Council shall approve, approve with conditions, or deny Ordinance No. 15, Series of 2014, upon first reading. BACKGROUND: The applicants, represented by Matthew King, are requesting a first reading of Ordinance No. 15, Series of 2014, an ordinance repealing and reenacting the approved development plan for Special Development District No. 8, Fallridge, pursuant to Article 12-9A- 10, Amendment Procedures, Vail Town Code, to allow for the conversion of three commercial condominiums to three residential condominiums, located at 1650 Fallridge Road (Fallridge) / Lot 2, Sunburst Filing 3, and setting forth details in regard thereto. STAFF RECOMMENDATION: The Planning and Environmental Commission recommends the Town Council approves the first reading of Ordinance 15, Series of 2014, with the following conditions: 1. The applicants shall each mitigate the employee generation impact created by the addition of 5,132 square feet of GRFA (C-1, 2,661 sq. ft.; C-2, 954 sq. ft.; C-3, 1,517 sq. ft.) in accordance with the provisions of Chapter 12-24, Inclusionary Zoning, Vail Town Code. Each applicant shall mitigate their specific unit's impact according to the methods and timing prescribed in Section 12-24-6, Methods of Mitigation, Vail Town Code. 2. Prior to requesting a Final Planning Inspection, the applicants shall amend the plat and governing documents regarding the change in use for units C-1, C-2, and C-3. ATTACHMENTS: Town Council Memorandum Ordinance 15, Series of 2014 PEC Memorandum 10/7/2014 TOWN OF 0) VAIL Memorandum TO: Vail Town Council FROM: Community Development Department DATE: October 7, 2014 SUBJECT: First reading of Ordinance No. 15, Series of 2014, an ordinance repealing and reenacting the approved development plan for Special Development District No. 8, Fallridge, pursuant to Article 12-9A-10, Amendment Procedures, Vail Town Code, to allow for the conversion of three commercial condominiums to three residential condominiums, located at 1650 Fallridge Road (Fallridge) / Lot 2, Sunburst Filing 3, and setting forth details in regard thereto. (PEC140033) Applicants: FRC3 LLC, William Pierce, and Mery Lapin, represented by Matthew King Planner: Joe Batcheller SUMMARY The applicants, represented by Matthew King, are requesting a first reading of Ordinance No. 15, Series of 2014, an ordinance repealing and reenacting the approved development plan for Special Development District No. 8, Fallridge, pursuant to Article 12-9A-10, Amendment Procedures, Vail Town Code, to allow for the conversion of three commercial condominiums to three residential condominiums, located at 1650 Fallridge Road (Fallridge) / Lot 2, Sunburst Filing 3, and setting forth details in regard thereto. The Vail Town Council shall approve, approve with conditions, or deny Ordinance No. 15, Series of 2014, upon first reading. II. DEVELOPMENT STATISTICS Should Ordinance No. 15, Series of 2014, be approve, the development statistics in Fallridge will change as follows: Standard Density Existing 54.6 DU's per acre 10/7/2014 Proposed 56.9 DU's per acre IV. Dwelling Units (DU) 71 DU's 74 DU's Residential Floor Area 85,000 s.f. 90,250 s.f. Commercial Floor Area 5,132 s.f. 0 s.f. (5,250 s.f. allowed) Parking 140 (143 per SDD8)* 140 PLANNING AND ENVIRONMENTAL COMMISSION RECOMMENDATION On September 22, 2014, the Planning and Environmental Commission recommended the Vail Town Council approve, with conditions, Ordinance No. 15, Series of 2014, upon first reading, with a vote of 7-0-0, with the following conditions: The applicants shall each mitigate the employee generation impact created by the addition of 5,132 square feet of GRFA (C-1, 2,661 sq. ft.; C-2, 954 sq. ft.; C-3, 1,517 sq. ft.) in accordance with the provisions of Chapter 12-24, Inclusionary Zoning, Vail Town Code. Each applicant shall mitigate their specific unit's impact according to the methods and timing prescribed in Section 12-24-6, Methods of Mitigation, Vail Town Code. 2. Prior to requesting a Final Planning Inspection, the applicants shall amend the plat and governing documents regarding the change in use for units C-1, C-2, and C-3. This recommendation was based upon the review of the criteria outlined in the September 22, 2014, memorandum to the Planning and Environmental Commission, and the evidence and testimony presented. ACTION REQUESTED OF THE TOWN COUNCIL Should the Vail Town Council choose to approve Ordinance No. 15, Series of 2014, upon first reading, the Community Development Department recommends the Council passes the following motion: "The Vail Town Council approves Ordinance No. 15, Series of 2014, an ordinance repealing and reenacting the approved development plan for Special Development District No. 8, Fallridge, pursuant to Article 12-9A- 10, Amendment Procedures, Vail Town Code, to allow for the conversion of three commercial condominiums to three residential condominiums, located at 1650 Fallridge Road (Fallridge) /Lot 2, Sunburst Filing 3, and setting forth details in regard thereto." Town of Vail 10/7/2014 Page 2 Should the Vail Town Council choose to approve Ordinance No. 15, Series of 2014, the Community Development Department recommends the Council applies the following condition: The applicants shall each mitigate the employee generation impact created by the addition of 5,132 square feet of GRFA (C-1, 2,661 sq. ft.; C-2, 954 sq. ft.; C-3, 1,517 sq. ft.) in accordance with the provisions of Chapter 12-24, Inclusionary Zoning, Vail Town Code. Each applicant shall mitigate their specific unit's impact according to the methods and timing prescribed in Section 12-24-6, Methods of Mitigation, Vail Town Code. 2. Prior to requesting a Final Planning Inspection, the applicants shall amend the plat and governing documents regarding the change in use for units C-1, C-2, and C-3. Should the Vail Town Council choose to approve Ordinance No. 15, Series of 2014, the Community Development Department recommends the Council makes the following findings: 'Based upon the review of the criteria outlined in the September 22, 2014, memorandum to the Planning and Environmental Commission, and the evidence and testimony presented, the Vail Town Council finds: 1. That the amendments are consistent with the adopted goals, objectives and policies outlined in the Vail comprehensive plan and compatible with the development objectives of the town. 2. That the amendments are compatible with and suitable to adjacent uses and appropriate for the surrounding areas. 3. That the amendments promote the health, safety, morals, and general welfare of the town and promote the coordinated and harmonious development of the town in a manner that conserves and enhances its natural environment and its established character as a resort and residential community of the highest quality." V. ATTACHMENTS A. Ordinance No. 15, Series of 2014 B. PEC memorandum dated September 22, 2014 Town of Vail 10/7/2014 Page 3 ORDINANCE NO. 15 SERIES 2014 AN ORDINANCE REPEALING AND REENACTING ORDINANCE NO. 17, SERIES OF 1977, AMENDING SPECIAL DEVELOPMENT DISTRICT NO. 8, FALLRIDGE, TO ALLOW FOR THE CONVERSION OF THREE COMMERCIAL CONDOMINIUMS TO THREE RESIDENTIAL CONDOMINIUMS, AND SETTING FORTH DETAILS IN REGARD THERETO WHEREAS, the Town of Vail, in the County of Eagle and State of Colorado (the "Town"), is a home rule municipal corporation duly organized and existing under the laws of the State of Colorado and the Vail Town Charter; WHEREAS, the members of the Town Council of the Town (the "Council") have been duly elected and qualified; and WHEREAS, Ordinance No. 17, Series of 1977, established Special Development District No. 8, Fallridge, per the approved development plan; and WHEREAS, Ordinance No. 6, Series of 1982, amended Chapter 18.41, Vail Town Code, per the approved development plan; and WHEREAS, Section 12-9A-10 of the Zoning Regulations permits major amendments to previously approved development plans for Special Development Districts; and WHEREAS, the purpose of this ordinance is to reestablish Ordinance No. 17, Series of 1977, to amend the approved development plan, allowing for the conversion of three condominiums from commercial use to residential use, and WHEREAS, said commercial property is an outlying use, while permitted, in what is a predominantly residential area of Vail, and WHEREAS, Special Development District No. 1 established a development plan for the Sunburst Subdivision that was never fully realized due to financial insolvency, leaving Phase I (Fallridge) as a remnant of incomplete development in an area with a much different arrangement and intensity of land uses than originally envisioned, and WHEREAS, in accordance with the provisions outlined in the Zoning Regulations, the Planning and Environmental Commission held a public hearing on September 22, 2014, on the major amendment application and has submitted its recommendation of approval with conditions to the Vail Town Council by a vote of 7-0; and WHEREAS, the proposed major amendment to the Special Development District is in the best interest of the town as it meets the Town's development objectives as identified in the Vail Comprehensive Plan; and 10/7/20.14 Ordinance No. 7, Series of 2013 WHEREAS, the approval procedures of Article 12-9A, Vail Town Code, have been fulfilled; and WHEREAS, all notices as required by the Town of Vail Municipal Code have been sent to the appropriate parties; and WHEREAS, the Vail Town Council considers it in the best interest of the public health, safety, and welfare to re-establish Special Development District No. 8, Fallridge. NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN OF VAIL, COLORADO, THAT: ORDINANCE NO. 17, SERIES OF 1977, IS HEREBY REPEALED AND REENACTED WITH AMENDMENTS TO READ AS FOLLOWS: Section 1. The approval procedure prescribed in Section 12-9A-10, Amendment Procedures, Vail Town Code have been fulfilled, and the Vail Town Council has received the report of the Planning and Environmental Commission recommending approval, of the proposed development plan for Special Development District No. 8. Section 2. Pursuant to Section 12-9A-10, Amendment Procedures, Vail Town Code, Ordinance No. 17, Series of 1977, is hereby repealed and reenacted, amending the development plan for Special Development District No. 8, which eliminates commercial as a permitted use for Lot 2, Sunburst Filing 3. Section 3. Special Development District No. 8, a special development zoning district, is hereby established for the development of a certain parcel of land comprising 1.3 acres in Sunburst Filing 3. The Official Zoning Map is hereby amended by the addition of the following provisions set forth as "Special Development District No. 8" and a map which shall become an addition to the Official Zoning Map. Section 4. Purposes: Special Development District No. 8 is established to ensure comprehensive development and use of an area in a manner that will be harmonious with the general character of the Town, provide adequate open space and recreational amenities, and promote the objectives of the Zoning Ordinance. The development is regarded as complementary to the Town by the Town Council and the Planning Commission, and there are significant aspects of the special development which cannot be satisfied through the imposition of standard districts on the area. Section 5. Established: Special Development District No. 8 is established for the development of multi -family dwelling and GemmerGiol eRterp4se on a parcel of land comprising 1.3 acres in the formerly created S -DI SDD1 area of the Town Special Development District 8 and said 1.3 acres is referred to as "SDD8". The existing building consisting of 74 74 dwelling units contains approximately 85,000 90,250 square feet of gross residential floor area ,and approximately 5,7cn square foot of nemmerniol space and 44-3 140 underground parking spaces, and shall be included in SDD8. 10/7/204 Ordinance No. 7, Series of 2013 Section 6. Permitted Uses: In SDD8 (existing building), the following uses shall be permitted: A) Multiple family residential dwellings. B) AGGessory retail and restaurant and serviGe establishments not more than250 square foo+ inrli ding the following: s Apparel stores /art supply stores and galleries Rook stores Camera � Candy stores GhiRaware rn Snenlalty Florists +ores (lstores vm�n� Hobby stores jewelry Leather -Liquor sterns Newsstands Sporting Stationery Toy vy stores Variety stores Barber shuns Beauty shops Travel and Delicatessens Coffee shops Fountains Restaurants stores and phetographin studios and glassware stores food stores stores goods stores and tehanGe stores goods store -s steres - tinhet agengies �nii+h fear: ser�iine lounges, taverns and bars. and sandWigh shops G)The leasing aGcommodate D)Additienal aGGerd or selling of evgess parking spanes in order to attempt to automobiles generated by development on adjoining property. businesses or seNiGes determined to be similar te permitted uses with the provisions of 10.66.040. hereof Section 7. Conditional Uses: In SDD8 the following conditional uses shall be permitted subject to the issuance of a Conditional Use Permit in accord with the provisions of Chapter 18.69 12-16, Conditional Uses, Vail Town Code, hereof: A) Public utility and public service uses. B) Public buildings, grounds and facilities. C) Public or private schools. D) Public park and recreational facilities. E) Meeting rooms. F) Major arGade, so long as it does not have any exterior frontage on any pub!4'G 10/7/20314 Ordinance No. 7, Series of 2013 ri•��r�-iuww�ix��uw•� n.w Section 8. Accessory Uses: In SDD8 the following accessory uses shall be permitted: A) Indoor and outdoor recreational facilities, including but not limited to, swimming pools and tennis courts. B) Home occupations, subject to issuance of a home occupation permit in accord with the provisions of 18.F�Q Section 12-14-12, Home Occupations, Vail Town Code, hereof. C) Other uses customarily incidental and accessory to permitted or conditional uses and necessary for the operation thereof. D) Minor arGade Section 9. Development Standards: General Density Plan of SDD8, existing building maximum gross residential floor area (square feet): 85,000 90,250. Maximum number of dwelling units: 7-4- 74. Underground parking spaces: 443 140. Section 10. Recreational Amenities: The developer shall provide a parcel of land of approximately 2 acres from land adjacent to SDD8, presently owned by it and not necessarily contiguous to the SDD8, which parcel shall be used for recreational amenities to be provided by the developer, and determined jointly by the developer of SDD8 and the developer of said adjacent land subject to approval by the Town. The owners of dwelling units located within SDD8 shall be entitled to use such amenities pursuant to the rules and regulations of the homeowners' association governing the recreational amenities parcel of which all owners of dwelling units in SDD8 and on said adjacent land are members. Section 11. Conditions of Approval: 1. The applicants shall each mitigate the employee generation impact created by the addition of 5,132 square feet of GRFA (C-1, 2,661 sq. ft.; C-2, 954 sq. ft.; 1,517 C-3, sq. ft.) in accordance with the provisions of Chapter 12-24, Inclusionary Zoning, Vail Town Code. Each applicant shall mitigate their specific unit's impact according to the methods and timing prescribed in Section 12-24-6, Methods of Mitigation, Vail Town Code. 2. Prior to requesting a Final Planning Inspection, the applicants shall amend the plat and governing documents regarding the change in use for units C-1, C-2, and C-3. Section 13. If any part, section, subsection, sentence, clause or phrase of this ordinance is for any reason held to be invalid, such decision shall not effect the validity of the remaining portions of this ordinance; and the Council hereby declares it would have passed this ordinance, and each part, section, subsection, sentence, clause or 10/7/204 Ordinance No. 7, Series of 2013 phrase thereof, regardless of the fact that any one or more parts, sections, subsections, sentences, clauses or phrases be declared invalid. Section 14. The Council hereby finds, determines and declares that this ordinance is necessary and proper for the health, safety and welfare of the Town and the inhabitants thereof. Section 15. The amendment of any provision of the Town Code as provided in this ordinance shall not affect any right which has accrued, any duty imposed, any violation that occurred prior to the effective date hereof, any prosecution commenced, nor any other action or proceeding as commenced under or by virtue of the provision amended. The amendment of any provision hereby shall not revive any provision or any ordinance previously repealed or superseded unless expressly stated herein. Section 16. All bylaws, orders, resolutions and ordinances, or parts thereof, inconsistent herewith are repealed to the extent only of such inconsistency. This repealer shall not be construed to revise any bylaw, order, resolution or ordinance, or part thereof, theretofore repealed. INTRODUCED, READ ON FIRST READING, APPROVED, AND ORDERED PUBLISHED ONCE IN FULL ON FIRST READING this 7t" day of October, 2014, and a public hearing for second reading of this Ordinance set for the 21 st day of October, 2014 in the Council Chambers of the Vail Municipal Building, Vail, Colorado. Andrew P. Daly, Mayor ATTEST: Patty McKenny, Town Clerk READ AND APPROVED ON SECOND READING AND ORDERED PUBLISHED this 21 st day of October, 2014. ATTEST: Patty McKenny, Town Clerk Andrew P. Daly, Mayor 10/7/204 Ordinance No. 7, Series of 2013 0) rowN of vain Memorandum TO: Planning and Environmental Commission FROM: Community Development Department DATE: September 22, 2014 SUBJECT: A request for a recommendation to the Vail Town Council on a major amendment to Special Development District No. 8, Fallridge, pursuant to Section 12-9A-10, Amendment Procedures, Vail Town Code, to allow for the conversion of three commercial units to three residential dwelling units, located at 1650 Fallridge Road, Units C1, C2, C3 (Fallridge Condominiums)/Lot 2, Sunburst Filing 3, and setting forth details in regard thereto. (PEC140033) Applicants: FRC3 LLC, William Pierce, and Mery Lapin, represented by Matthew King Planner: Joe Batcheller I. SUMMARY The purpose of this public hearing is to allow the applicants, represented by Matthew King, to request a recommendation for a proposed amendment to the adopted Special Development District No. 8, Fallridge. The proposed amendment is to convert three commercial condominiums to three residential dwelling units. Based upon Staff's review of the criteria outlined in Section VI of this memorandum and the evidence and testimony presented, the Community Development Department recommends the Planning and Environmental Commission forwards a recommendation of approval, with conditions, of the major amendment to Special Development District No. 8, as proposed, subject to the findings noted in Section VII of this memorandum. Included for review are a vicinity map (Attachment A), the applicants' written request (Attachment B), the Fallridge Condominium Map (Attachment C), Ordinance No. 17, Series of 1977 (Attachment D), and the historic development plan for SDD1 (Attachment E). 10/7/2014 II. DESCRIPTION OF THE REQUEST The applicants, represented by Matthew King, are requesting a recommendation to Town Council of a proposed major amendment to the Special Development District No. 8, Fallridge, to convert three commercial condominiums to three residential condominiums. The applicants are requesting that Section 3 of Ordinance No. 17, Series of 1977, be amended. The Ordinance is proposed to be amended as follows: Text to be deleted is shown as struck (i.e. delete), while text to be added is shown as bolded (i.e. add). 1082.401. Established. Special Development District 8 is established for the development of multi -family dwelling and nommern;al enterprise on a parcel of land comprising 1.3 acres in the formerly created SSD1 area of the Town; Special Development District 8 and said 1.3 acres is referred to as "SDD8". The existing building consisting of 74 74 dwelling units contains approximately 85,000 90,250 square feet of gross residential floor area and appr-G*imatety 5,2 square foot of oommern;al spaGe and 443 140 underground parking spaces, and shall be included in SDD8. 10834.01. Permitted Uses. In SDD8 (existing building), the following uses shall be permitted: A) Multiple family residential dwellings; than 5,250 square foot ;nr LUd;ng the followhag.-- pparel steres Art supply stores and galleres Roof stores Gandy stores Chinaware and glasswa e stoore-s, Spen;alty feed stores Fle is Gift stores Hobby store jewelry stores Leather woods stereo 1 quigr stn res Newsstands and tehannp stores Stationery steres Toyer Variety stores Ra ,ber shops Beauty shops Town of Vail 10/7/2014 Page 2 Travel and fin Lot agennieo (lelinote send with feerl coniine Ceffee shops I?ec+t uFaptc annemmedate utemehileo generated by development on adjoining nrenerty D) Additional businesses or services determined to be similar to permitted uses in accord with the provisions of 1084.606. hereof. 10864.01. Development Standards. General Density Plan of SDD8, existing building maximum gross residential floor area (square feet): 85,009 90,250 Maximum number of dwelling units: 74 74 Underground parking spaces: 4-43 140 III. BACKGROUND Fallridge was developed in the early 1970's as part of what was to be the first phase in a much larger development. The subsequent phases were to occur in the surrounding known today as the Vail Golf Course Townhomes. The vision was for this are to become a high density, mixed use core area, functioning similarly to Vail Village and Lionshead. Special Development District No. 1 was established in 1973, as part of an omnibus ordinance—Ordinance No. 8, Series of 1973. The intent of Special Development District No. 1 was to facilitate this plan for a high density, mixed use core area. Due to financial insolvency, however, the plan was not fully executed and the only building erected was Fallridge. Four years later, Ordinance No. 17, Series of 1977, was passed to establish Special Development District No. 8 for the purposes of the Fallridge building. SDD8 supplanted SDD 1 and the surrounding area was rezoned to Low Density Multiple Family. In regards to the commercial condominiums within Fallridge, they served as office space for various types of businesses. Past and present tenants include the following types of professionals: architects, engineers, lawyers, property managers, realtors, real estate developers, and software developers. Town of Vail 10/7/2014 Page 3 IV. APPLICABLE PLANNING DOCUMENTS Vail Town Code (in part) CHAPTER 12-1, TITLE, PURPOSE AND APPLICABILITY (in part) Section 12-1-2: Purpose: A. General: These regulations are enacted for the purpose of promoting the health, safety, morals, and general welfare of the Town, and to promote the coordinated and harmonious development of the Town in a manner that will conserve and enhance its natural environment and its established character as a resort and residential community of high quality. B. Specific: These regulations are intended to achieve the following more specific purposes: 1. To provide for adequate light, air, sanitation, drainage, and public facilities. 2. To secure safety from fire, panic, flood, avalanche, accumulation of snow, and other dangerous conditions. 3. To promote safe and efficient pedestrian and vehicular traffic circulation and to lessen congestion in the streets. 4. To promote adequate and appropriately located off-street parking and loading facilities. 5. To conserve and maintain established community qualities and economic values. 6. To encourage a harmonious, convenient, workable relationship among land uses, consistent with Municipal development objectives. 7. To prevent excessive population densities and overcrowding of the land with structures. 8. To safeguard and enhance the appearance of the Town. 9. To conserve and protect wildlife, streams, woods, hillsides, and other desirable natural features. 10. To assure adequate open space, recreation opportunities, and other amenities and facilities conducive to desired living quarters. 11. To otherwise provide for the growth of an orderly and viable community. ARTICLE 12-9A, SPECIAL DEVELOPMENT DISTRICT (in part) 12-9A-1: Purpose and Applicability: A. Purpose: The purpose of the special development district is to encourage flexibility and creativity in the development of land in order to promote its most appropriate Town of Vail 10/7/2014 Page 4 use; to improve the design character and quality of the new development with the town; to facilitate the adequate and economical provision of streets and utilities; tc preserve the natural and scenic features of open space areas; and to further the overall goals of the community as stated in the Vail comprehensive plan. An approved development plan for a special development district, in conjunction with the property's underlying zone district, shall establish the requirements for guiding development and uses of property included in the special development district. B. Applicability: Special development districts do not apply to and are not available in the following zone districts: hillside residential, single-family residential, two-family residential and two-family primary/secondary residential. 12-9A-10: AMENDMENT PROCEDURES: B. Major Amendments: Requests for major amendments to an approved special development district shall be reviewed in accordance with the procedures described in section 12-9A-4 of this article. 2. Owners of all property requesting the amendment, or their agents or authorized representatives, shall sign the application. Notification of the proposed amendment shall be made to owners of all property adjacent to the property requesting the proposed amendment, owners of all property adjacent to the special development district, and owners of all property within the special development district that may be affected by the proposed amendment (as determined by the department of community development). Notification procedures shall be as outlined in subsection 12-3-6C of this title. 12-24-6: METHODS OF MITIGATION: B. For all development projects except those mitigated by subsection A of this section, the mitigation of employee housing required by this chapter shall be accomplished through one, or any combination, of the methods further described in this section. Unless otherwise regulated by this title, the choice of method(s) used to mitigate the employee housing requirements of this chapter shall be at the sole discretion of the applicant. 1. On Site Units: a. All on site EHUs shall be deed restricted as a "type IV-IZ" (type four, inclusionary zoning mitigation) or "type VII-IZ" (type seven, inclusionary zoning mitigation) EHU in accordance with chapter 13, "Employee Housing", of this title. b. At the sole discretion of the applicable governing body, an applicant may provide on site dormitory style units. Town of Vail 10/7/2014 Page 5 2. Conveyance Of Property On Site: An applicant may convey on site real property to the town of Vail on which no covenants, restrictions or issues exist that would limit the construction of EHUs, at the sole discretion of the town council. This method does not mitigate the on site unit requirements of subsection A of this section. 3. Off Site Units: a. The requisite number of EHUs, or a portion thereof, may be provided off site within the town, provided that such EHUs are deed restricted in accordance with this chapter. b. At the sole discretion of the planning and environmental commission, an applicant may provide off site dormitory units, unless the application is for a special development district, in which case, the town council, in its sole discretion, may accept dormitory units as a method of mitigation. 4. Payment Of Fees In Lieu: a. The fee in lieu for each square foot shall be established annually by resolution of the town council, provided that in calculating that fee, the town council shall include the net cost (total cost less the amount covered by rental or sale income) of real property and all related planning, design, site development, legal, construction and construction management costs of the project, in current dollars, which would be incurred by the town to provide the square feet in that year. b. An administrative fee, established by resolution of the town council, shall be added to the amount set forth in subsection 84a of this section. c. Fees in lieu shall be due and payable prior to the issuance of a building permit for the development. d. The town shall only use monies collected from the fees in lieu to provide new employee housing. 5. Conveyance Of Property Off Site: The town council may, at its sole discretion, accept a conveyance of real property off site in lieu of requiring construction of EHUs, provided that no covenants, restrictions or issues exist on the property that would limit the construction of EHUs. IV. SITE ANALYSIS Address: 1650 Fallridge Road Legal Description: Lot 2, Sunburst Filing 3 Zoning: Special Development District No. 8 Town of Vail 10/7/2014 Page 6 Land Use Designation: Medium Density Residential Current Land Use: Special Development District No. 8 Lot Size: 1.3 acres / 56,628 s.f. Geological Hazards: None Special Development District No. 8 has no underlying zone district. Standards are set by the Vail Planning and Environmental Commission and the Vail Town Council. Standard Existing Proposed Lot Size 1.3 ac (56,628 s.f.) No change Density 54.6 DU's per acre 56.9 DU's per acre Dwelling Units (DU) 71 DU's 74 DU's Residential Floor Area 85,000 s.f. 90,250 s.f. Commercial Floor Area 5,132 s.f. 0 s.f. (5,250 s.f. allowed) Setbacks 5 to 30 feet No change Site Coverage 56% (33,846 s.f.) No change Height 42 feet No change Landscaping SDD8 39% (23,544 s.f.) No change Development Site 59% (86,993 s.f.) No change Parking 140 (143 per SDD8)* 140 *The development plan calls for 143 parking spaces; however, only 140 parking spaces now exist within the parking structure. 10-15 years ago, four structured parking spaces were enclosed for the purposes of a maintenance shop and a laundry room. The site also offers unstructured parking along the driveway to the north and east of the building. Staff has observed that the driveway is typically used for short term parking and is in low demand. According to the requirements of Chapter 12-10, Off Street Parking And Loading, Vail Town Code, Fallridge would be required to provide 163 parking spaces for its current configuration of uses. With the proposed amendment, Fallridge would deviate less from the requirements of Chapter 12-10, Off Street Parking And Loading, Vail Town Code, which would be 148.5 parking spaces. The applicants' request a determination form the Planning and Environmental Commission and Town Council that the existing parking facilities are adequate. Town of Vail 10/7/2014 Page 7 V. SURROUNDING LAND USES AND ZONING Land Use North: Medium Density Residential South: Medium Density Residential East: Medium Density Residential West: Medium Density Residential VI. CRITERIA FOR REVIEW Zoning Low Density Multiple Family Low Density Multiple Family Low Density Multiple Family Low Density Multiple Family Before acting on a major amendment to a special development district amendment application, the Planning and Environmental Commission and Town Council shall consider the following factors with respect to the proposal: 1. Compatibility: Design compatibility and sensitivity to the immediate environment, neighborhood and adjacent properties relative to architectural design, scale, bulk, building height, buffer zones, identity, character, visual integrity and orientation. The proposed major amendment to Special Development District No. 8 would facilitate a change in use to three condominiums from commercial to residential. No exterior changes would result from this proposed amendment. Since the architectural character, bulk, mass, and scale of Fallridge is to remain the same, Staff finds the proposed amendment meets the compatibility criterion. 2. Relationship: Uses, activity and density which provide a compatible, efficient and workable relationship with surrounding uses and activity. As mentioned in Section III of this memorandum, the original development plan for the area was a high density, mixed use core area. Fallridge was developed with this intent, having commercial uses included with residential uses. Financial insolvency and subsequent zoning changes led to a different outcome for the surrounding area than what was initially envisioned. The area immediately surrounding Special Development District No. 8 is zoned Low Density Multi -family Residential. The surrounding neighborhood is also zoned residential, with the exception of the Vail Golf Club. Staff finds that the proposed amendment to Fallridge Special Development District No. 8 to allow for converting commercial condominiums to residential remains in keeping with the nature of the surrounding area. Density would increase from 71 Dwelling Units to 74 Dwelling Units total. Activity generated from three residential condominiums relative to the activity generated from three commercial condominiums would most likely decrease, as arrivals and departures of employees, clients, and delivery vehicles would no longer occur. Therefore, Staff finds the proposed amendment meets this criterion. Town of Vail 10/7/2014 Page 8 3. Parking And Loading: Compliance with parking and loading requirements as outlined in chapter 10 of this title. Staff has analyzed the existing parking supply versus the parking needs associated with the proposed amendment to Special Development District No. 8 and has found that the demand for parking would decrease. Per the Vail Town Code parking requirements*, the commercial condominiums in Fallridge needs 21 parking spaces, whereas for residential condominiums, 6.5 parking spaces are needed. Thus, Staff finds the current parking facilities are adequate to accommodate the proposed amendment to Special Development District No. 8. Regarding loading requirements, the proposed SDD amendment would lessen the demand for loading facilities, as such a function is typically associated with commercial uses and not residential. Furthermore, Fallridge does have a loading facility to accommodate its existing commercial condominiums. Based on the current and projected demands for parking and loading at Fallridge, Staff finds the proposed amendment to Special Development District No. 8 meets the requirements of this criterion. *Professional and business office space: One parking space per 250 square feet Existing: 5,132 square feet office space requires 21 parking spaces. Multi -family dwellings: Dwelling units between 500 & 2, 000 square feet requires 2 parking spaces Dwelling units over 2, 000 square feet require 2.5 parking spaces Existing: Three additional dwelling units 1. 954 square feet requires 2 parking spaces 2. 1,517 square feet requires 2 parking spaces 3. 2,661 square feet requires 2.5 parking spaces 4. Comprehensive Plan: Conformity with applicable elements of the Vail comprehensive plan, town policies and urban design plans. Staff has reviewed the various documents comprising Vail's Comprehensive Plan and found the Vail Land Use Plan to applicable. The Vail Land Use Plan designates Fallridge as Medium Density Residential. The Plan describes Medium Density Residential as follows: The medium density residential category includes housing which would typically be designed as attached units with common walls. Densities in this category would range from 3 to 14 dwelling units per buildable acre. Additional types of uses in this category would include private recreation facilities, private parking facilities and institutional/ public uses such as parks and open space, churches and fire stations. Town of Vail 10/7/2014 Page 9 Staff believes the following goals of the Vail Land Use Plan are applicable to the proposal to amend Special Development District No. 8. 1. General Growth/ Development 1.12. Vail should accommodate most of the additional growth in existing developed areas (infill areas). 3. Commercial 3.4. Commercial growth should be concentrated in existing commercial areas to accommodate both local and visitor needs. 5. Residential 5.1 Additional residential growth should continue to occur primarily in existing, platted areas and as appropriate in new areas where high hazards do not exist. 5.4 Residential growth should keep pace with the market place demands for a full range of housing types. The proposed amendment to Special Development District No. 8 would allow for residential growth in an existing developed area that is already platted, which is in keeping with goals 1.12 and 5.1 of the Vail Land Use Plan. Goal 3.4 of the Vail Land Use speaks to the desired location of commercial growth within the Town of Vail, which is Vail Village, Lionshead, and a few peripheral commercial areas. Fallridge is not, for all intents and purposes, a commercial area. The commercial condominiums at Fallridge are the result of the first phase of a larger development that never came to fruition. As such, these offices are outliers to existing surrounding uses and do not meet goal 3.4 of the Vail Land Use Plan. Another important consideration is that Town officials have expressed an interest in preserving commercial floor area within Vail—specifically, office space. Vail's Comprehensive Plan does not formalize this goal as a policy, however. An option for off -setting the loss office space, as it pertains to this application, is to require employee housing mitigation take place on site. Off site mitigation would require a fee -in -lieu for 10% of the new Gross Residential Floor Area, or 513 square feet. There is opportunity on site to provide as much 5,132 square feet of employee housing. This would be one avenue for providing a community benefit that off -sets the loss of commercial floor area. Additional thoughts to consider in the review of this request might include: What force's beyond the Town's control dictate the nature of the commercial real estate market? Has technology degraded the significance of commercial floor area? If these condominiums convert from commercial to residential, what is the likelihood they could be converted Town of Vail 10/7/2014 Page 10 back to commercial, if so desired? While these questions do not pertain specifically to this criterion, they are worth considering. In focusing on the parameters of this criterion, Staff finds that the proposed amendment is in keeping with Vail Land Use Plan, and will remain in concert with the identified medium density residential land use designation. 5. Natural And/Or Geologic Hazard: Identification and mitigation of natural and/or geologic hazards that affect the property on which the special development district is proposed. Fallridge is not located within any geologically hazardous areas in regards to avalanche, debris flow, floodplain, or rockfall. 6. Design Features: Site plan, building design and location and open space provisions designed to produce a functional development responsive and sensitive to natural features, vegetation and overall aesthetic quality of the community. The proposal to re -designate three commercial condominiums to three residential dwelling units would not affect the aesthetics of Fallridge as it exists today. 7. Traffic: A circulation system designed for both vehicles and pedestrians addressing on and off site traffic circulation. Staff has consulted with Public Works and has concluded that with less intense uses at Fallridge, vehicular traffic along Sunburst Drive and Vail Valley Drive would be more evenly disbursed throughout a 24-hour period. Staff has observed the existing traffic demand on site and along Sunburst Drive and feels the current infrastructure is more than adequate. 8. Landscaping: Functional and aesthetic landscaping and open space in order to optimize and preserve natural features, recreation, views and function. The proposal to re -designate three commercial condominiums to three residential dwelling units would not warrant the need for additional landscaping as the site already has mature, manicured vegetation. 9. Workable Plan: Phasing plan or subdivision plan that will maintain a workable, functional and efficient relationship throughout the development of the special development district. The proposal to re -designate three commercial condominiums to three residential dwelling units would require only three building permits to facilitate the conversion. A revised development plan is not needed. Town of Vail 10/7/2014 Page 11 VII. RECOMMENDATION Based upon the review of the criteria described in Section VI of this memorandum and the evidence and testimony presented, Staff recommends the Planning and Environmental Commission forward a recommendation of approval, with a condition, to the Vail Town Council for the applicants' request. Should the Planning and Environmental Commission choose to forward a recommendation of approval for this major amendment to a special development district, the Department of Community Development recommends the Commission pass the following motion: "Based upon the review of the criteria described in Section VI of the Staff memorandum to the Planning and Environmental Commission dated September 22, 2014, and evidence and testimony presented at this hearing, the Planning and Environmental Commission forwards a recommendation of approval to the Vail Town Council for the applicants' request for a major amendment to a Special Development District, pursuant to Section 12-9A-10, Amendment Procedures, Vail Town Code, to amend Special Development District No. 8, Fallridge, to allow for the conversion of three commercial units to three residential dwelling units, located at 1650 Fallridge Road, Units C1, C2, C3 (Fallridge Condominiums)/Lot 2, Sunburst Filing 3, and setting forth details in regard thereto." Should the Planning and Environmental Commission forward a recommendation of approval of this application to the Vail Town Council, the Community Development Department recommends the Planning and Environmental Commission adopt the following conditions: The applicants shall each mitigate the employee generation impact created by the addition of 5,132 square feet of GRFA (C-1, 2,661 sq. ft.; C-2, 954 sq. ft.; 1,517 C-3, sq. ft.) in accordance with the provisions of Chapter 12-24, Inclusionary Zoning, Vail Town Code. Each applicant shall mitigate their specific unit's impact according to the methods and timing prescribed in Section 12-24-6, Methods of Mitigation, Vail Town Code. 2. Prior to requesting a Final Planning Inspection, the applicants shall amend the plat and governing documents regarding the change in use for units C-1, C-2, and C-3. Should the Planning and Environmental Commission forward a recommendation of approval of this application, the Community Development Department recommends the Planning and Environmental Commission make the following findings: 'Based upon the review of the criteria outlined in Section VI of this Staff memorandum to the Planning and Environmental Commission dated September 22, 2014, and the evidence and testimony presented, the Planning and Environmental Commission finds: Town of Vail 10/7/2014 Page 12 1. That the special development district amendment complies with the standards listed Article 12-9A, Special Development District, or that a practical solution consistent with the public interest has been achieved. 2. That the special development district amendment is consistent with the adopted goals, objectives and policies outlined in the Vail comprehensive plan and compatible with the development objectives of the town; and 3. That the special development district amendment is compatible with and suitable to adjacent uses and appropriate for the surrounding areas; and 4. That the special development district amendment promotes the health, safety, morals, and general welfare of the town and promotes the coordinated and harmonious development of the town in a manner that conserves and enhances its natural environment and its established character as a resort and residential community of the highest quality. " VIII. ATTACHMENTS A. Vicinity Map B. Applicants' written request, dated September 22, 2014 C. Fallridge Condominium Map D. Ordinance No. 17, Series of 1977 E. Historic development plan for SDD1 Town of Vail 10/7/2014 Page 13 �'+s L -A -77 �' SUN�BU SDR ! � ��_ `'c' '�S � • 'A • i I jam"' 1j � �I � 1zoo or _ F / 4 GOLF TERp !IDA ' GOlip LF L 64 1 4 r� _ I L 1 ` SPRING`141,1 HILL'LN '11Y iY,' •r „ , ATTACHMENT B Statement in Support of Application to Amend SDD8 Description of the Project: This Application is to amend SDD8 in order to allow the three (3) commercial condominiums in the Fallridge Building to be converted to residential use. There are no proposed changes to the footprint, exterior or landscaping of the building. Back rte: The Fallridge Building is located east of Vail Village and overlooks the Vail golf course. The Vail golf course clubhouse is situated directly to the east of the Fallridge Building. Other than the three commercial condominiums in the Fallridge Building and the Vail golf course facilities, the area surrounding the Fallridge Building is residential consisting of a mix of townhomes, duplexes and single family homes. The floor area of the Fallridge Building itself is predominately residential with 71 individually -owned residential condominium units totaling approximately 85,000 sq. ft. and three commercial condominium units totaling approximately 5,250 sq. ft. Fallridge has an on-site, full-time front desk operation and a vigorous short-term rental program for residential units. The existence of the commercial space in the Fallridge Building is a vestige of a vacation club development plan that was never realized and that included a proposed restaurant at the east end of the building's first level. This commercially -zoned space ultimately was built out as three individually -owned commercial condominiums known as Units C-1, C-2 and C-3. Unit C-1 is currently owner -occupied professional offices. Units C-2 and C-3 are vacant. The commercial condominiums have been used as professional offices over the years for various businesses and professionals. However, this space is not in demand in Vail anymore and that is why the owners are making this application to allow the commercial condominiums to be converted to residential use. There are a number of reasons why the commercial space in the Fallridge Building is not in demand. First, the location of the commercial condominiums is difficult to find. The building is located on a non -through street that is isolated from Vail's concentrations of commercial space in Vail Village and along the north and south frontage roads. Second, the commercial units have no visibility from the outside of the building. In general, it is not known that the Fallridge Building has commercial condominiums. Third, commercial space of this size and type in Vail is not in demand as a result of the migration of businesses down valley and the trend for professionals and small businesses to operate without office locations. Fourth, businesses and professionals that have or had offices in the building have indicated that it is difficult to find and keep good employees because they prefer to work down Valley closer to where they live. The conversion of the commercial condominiums to residential use has a number of clear benefits. One, the values of residential units in the Fallridge Building, on a per square foot basis, are substantially higher than that for the commercial condominiums. Thus, the new residential condominiums can be expected to improve property tax revenues. Second, residential condominiums represent more warm beds for the Town of Vail and they will have excellent proximity to the newly expanded golf course facilities. The new residential condominiums can be anticipated to participate in Fallridge's short-term rental program, as the overwhelming majority of the residential units do, generating sales tax revenue for the Town. Pffg��lgf 3 ATTACHMENT B The Proposed Amendment Achieves the Applicable Special Development District Design Criteria: 1. Compatibility: This application to allow the three commercial condominiums in the Fallridge Building to be converted to residential use is compatible with the overwhelmingly residential use and character of the Fallridge Building itself as well as the surrounding residential neighborhood. It promotes a consistent and harmonious residential environment in the golf course neighborhood as well as within the building. 2. Relationship: The proposal to allow the three commercial condominiums in the Fallridge Building to be converted to residential use will result in a more homogeneous use in the building as the commercial units are converted to residential use. Commercial activities in the building and the vicinity, including commercial -condominium generated vehicle/pedestrian traffic, employees, clients, customers, service providers, vendors and deliveries, will be reduced and replaced by residents and guests. 3. Parking and Loading: Fallridge has a two-level fully -enclosed parking garage. The two levels are referred to as the -1 and -2 parking levels. The Fallridge Property Manager states that the garage has 140 parking spaces. There also is surface parking around the building that will accommodate more vehicles. Occasionally, over -sized vehicles that will not fit in the garage park in these areas including in the circular drive on the north side of the building and along the driveway on the east side of the building. The original development standard was "143 underground parking spaces"; however, the Property Manager states that 12 or more years ago three parking spaces were taken over by a maintenance shop and one parking space was taken over for a laundry room, both in support of the building's operations. These facilities are located on the -2 level of the garage. Title 12-10-10 (Parking Requirements Schedules) requires 2 parking spaces for each of the 71 residential units in the Fallridge Building and, based on the current uses of the three commercial condominiums (business offices), 21 spaces for the commercial condominiums. This totals 163 spaces. Fallridge's Property Manager, who has served in this capacity for 20+ years, has stated that Fallridge does not experience parking problems and the current number of parking spaces in the garage adequately meets the needs of the building. Even so, the proposed change of use to residential would result in deceases in the number of parking spaces required under Chapter 10. With the conversion of the commercial units to residential use, the number of parking spaces required is reduced from 21 spaces for all commercial units to 6.5 spaces for three new residential units. Also, as a practical matter, it is reasonable to conclude that actual use of parking spaces in the Fallridge garage will be reduced when commercial condominiums are converted to residential condominiums since there will no longer be commercial -condominium generated vehicle/pedestrian traffic, employees, clients, customers, service providers, vendors and deliveries. Taking into account all of the foregoing, we respectfully request a determination that the current number of parking spaces in the Fallridge garage is sufficient for the actual level of use in SDD8 and that the public interest is achieved. �8$F2; 9f 3 ATTACHMENT B 4. Comprehensive Plan: We believe that the proposed amendment to SDD8 is in conformity with the applicable elements of the Vail comprehensive plan, town policies and urban design plans. The conversion of commercial condominium units to residential use in this neighborhood promotes the coordinated and harmonious development of the Town and, in particular, enhances the high quality of the golf course residential area. 5. Natural and/or Geographic Hazard: Not applicable. 6. Design Features: There are no proposed changes to the site plan, building design and location of open space of SDD8. 7. Traffic: Since residential is a less intensive use than commercial, it is reasonable to expect that traffic (vehicle and pedestrian) at and in the vicinity of the Fallridge Building will be reduced as a result of conversion of commercial units to residential units. 8. Landscaping: There are no proposed changes to the site plan, building design and location of open space of SDD8. 9. Workable Plan: Not applicable. Thank you for your consideration of this Application to amend SDD8. Sincerely, Matthew King Vc#$F20jj f 3 ATTACHMENT 6 a rs Q `se' 17 i R. 1",00' L = 119,31 late #l, 3q., F )RIVE ` 09 -CJI ' A -&r s �--It_ o 1!=135.00' L=,7 $}� Z ^- : �. �6Yfj L=1547' C=t 00,I AIL C0-FCQURSE N TOWN HOMES PH.I 1710 a 'J7� Wows [ FALLAIDOE C0kDVS 331.52'51'' 23.40' LOT 3 PKAI LOT 2At a *012 rs �1- Yi 22` GI" NOW ZY41"W � t +07"01"W I'3;_ 1 pie aea 1720 1SREli #'UL1S. L= 41,25 sum. 01 N E e'° 07 01 W 269.4 �43 VAIL. GQLFCOURSE T0*%#tDMES �` �A�_ au +�' 0--7 •— "a ^� .—" .� VAIN GULFCOURSE G F TDWNHAMES fi �c Y ara WA ft AF– x 3 0 00 It 1 4 aaiwW4i F: T 1 0.11 9 061 17 34 17 3 0 lik cp �B 96�-'Il 1KA9E Z2[ BLDG. L . $ LiJ G S T BLDG. #A- O#9 -052 --_ w'y111LGoLFmH E tiv*� d* (J4 BLDG P in PHWm MJDG Q a s 70.5 7' Nas■ X41"MY 45!!.93 � F F f" 1= F t ATTACHMENT B �� prtfrf FALL RIDGE CONDOMINIUMS CONQC]OKUM MAF ! r LEVEL 1, EAST END till TIEN • unt 1, EAST tit m C. tri _consultants, enc, mo x missiasieia�ippl owe, denver, coPorndo ®ooze O I N O tri _consultants, enc, mo x missiasieia�ippl owe, denver, coPorndo ®ooze r_tilki_ty:1IT, i:1ilk ki: 3 r � a r ATTACH •� r OW kw AIL Ey,OiaL .. NANOW- ATTACHMENT B 10-0 __ ATTACHMENT C x ENGINEER'S CERTIFICATE I, James V. Laraby, a registered professional engineer and land surveyor, do hereby certify that this map fully and accurately depicts the layout, the unit designation, the dirnensivns of such units and the elevation of the unfinished floors and ceilings. This map was prepared subsequent to substantial completion. �. Laraby �r R GILAND DSURVOEYORIONAL E. GINE ,.4 ' STATE OF COLORADO ) ss ESS COUNTY OF JEFFERSON ) The foregoing certificate was acknowledged before me by James V. Laraby, a registered professional engineer and land surveyor. Witness my hand and official seal this i.l I day of ANl1'ikR.y—A.D., 1978. My commission expires:gir�� �_— i i Notary;U2c �A c 10/7/2014 L RIDGE 1 1 1All� FALL k I [I] COND0111110� 5 4 SAP IV FAL L RIDGE ---_,\ CONDOMINIUMS tE 6 ORS GOLF — SUNBURST VAI L 8 SUNBURST 10 N 7 FIL ING NO 2 9 VICINITY MAP NO SCALE OWNER'S CERTIFICATE Fall Ridge, Ltd., as owner of the hereon described real property, does hereby certify that this condominium map was prepared pursuant to the provisions of the Condominium Declaration for the Fall Ridge Condominiums recorded on December 9, 1977 at Reception No. 159791 in Book 263 at Page 430 of the Records of the Clerk and Recorder of Eagle County, Colorado. FALL RIDGE;, LTD. Donald Buick, #Prlzent� m s B. Daley, Ass'is antS c etary STATE OF COLORADO ) ss CITY AND COUNTY OF DENVER) The foregoing instrument was acknowledged before me this'i�s day of _A.D., 19789 by Donald Buick, President, and Janes B. Daley, Assistant Sdcretary, of Fall Ridge, Ltd., a Colorado Corporation. My commission expires: i�j_i9 70 M, k� —Not-a-ry -ruff -------------------- SHEET INDEX LEGAL DESCRIPTION Lot 2, Sunburst Filing No. 3, County of Eagle, State of Colorado. Cover Sheet GENERAL NOTES 1. Areas designated "GCE" are general common elements. View - Level 2. Areas designated "LCE" are limited common elements. i 3. 3. Benchmark: Chiseled square cut on Southeast corner of concrete bridge support Level - 2, East at Southwest bank of Gore Creek approximately 415 feet east and 50 feet south 4. Plan View - of the Northwest corner of Section 10, Township 5 South, Range 80 West. - 1, West End Elevation 8248.91. f View - 4, ............... indicates limits of unit. +, End 6. Plan f Level 5. 3 indicates unit designation. End ' 6. All parking spaces on Level - 2 and Level - 1 are general common elements Level I , East and are numbered solely for the convenience of the Fall Ridge Condominium 8. Plan View - Association, Inc. The numbers do not constitute a legal description of any i West End parking space. ^ View - 7. Except where otherwise specifically showh, a boundary wall between two indi- East End 10. vidual air space units which runs between two columns is centered upon the View - Level 39 line connecting the centers of those columns. End 11. Plan View - Level 39 8. Unfinished structural columns are 1.0' square and are general common elements. 12. Plan 9. Dimensions at balcony doorways are to the inside corner of the wall(s) in 4, West End which the doorways are situated. x ENGINEER'S CERTIFICATE I, James V. Laraby, a registered professional engineer and land surveyor, do hereby certify that this map fully and accurately depicts the layout, the unit designation, the dirnensivns of such units and the elevation of the unfinished floors and ceilings. This map was prepared subsequent to substantial completion. �. Laraby �r R GILAND DSURVOEYORIONAL E. GINE ,.4 ' STATE OF COLORADO ) ss ESS COUNTY OF JEFFERSON ) The foregoing certificate was acknowledged before me by James V. Laraby, a registered professional engineer and land surveyor. Witness my hand and official seal this i.l I day of ANl1'ikR.y—A.D., 1978. My commission expires:gir�� �_— i i Notary;U2c �A c 10/7/2014 L RIDGE 1 1 1All� FALL k I [I] COND0111110� 5 4 SAP IV FAL L RIDGE ---_,\ CONDOMINIUMS tE 6 ORS GOLF — SUNBURST VAI L 8 SUNBURST 10 N 7 FIL ING NO 2 9 VICINITY MAP NO SCALE OWNER'S CERTIFICATE Fall Ridge, Ltd., as owner of the hereon described real property, does hereby certify that this condominium map was prepared pursuant to the provisions of the Condominium Declaration for the Fall Ridge Condominiums recorded on December 9, 1977 at Reception No. 159791 in Book 263 at Page 430 of the Records of the Clerk and Recorder of Eagle County, Colorado. FALL RIDGE;, LTD. Donald Buick, #Prlzent� m s B. Daley, Ass'is antS c etary STATE OF COLORADO ) ss CITY AND COUNTY OF DENVER) The foregoing instrument was acknowledged before me this'i�s day of _A.D., 19789 by Donald Buick, President, and Janes B. Daley, Assistant Sdcretary, of Fall Ridge, Ltd., a Colorado Corporation. My commission expires: i�j_i9 70 M, k� —Not-a-ry -ruff -------------------- CERTIFICATE OF THE COUNTY CLERK AND RECORDER OF EAGLE COUNTY This 's to certify th t this condominium ap was filed for record in my office at /=� o'clock �.M. on the f _day of �jt4A} _ _ASD., 1978, in Book Pae Reception No. eRec,<ra1y�------- _ - BY �Coun y Clerk and Deputy tri -consultantsi0 inc, 7500 W. Mississippi ave., denver, Colorado 80226 >sMr KYL L SNBRSTCM 04640 PFW SHEET INDEX I. Cover Sheet 2. Plan View - Level -2, West End 3. Plan View - Level - 2, East End 4. Plan View - Level - 1, West End 5. PI an View - Level -19 East End 6. Plan View - Level I , West End 7. Plan View - Level I , East End 8. Plan View - Level 29 West End 9. Plan View - Level 29 East End 10. Plan View - Level 39 West End 11. Plan View - Level 39 East End 12. Plan View - Level 4, West End 13. Plan View - Level 49 East End 14. Typical Building Sections 15. Building Location Plan CERTIFICATE OF THE COUNTY CLERK AND RECORDER OF EAGLE COUNTY This 's to certify th t this condominium ap was filed for record in my office at /=� o'clock �.M. on the f _day of �jt4A} _ _ASD., 1978, in Book Pae Reception No. eRec,<ra1y�------- _ - BY �Coun y Clerk and Deputy tri -consultantsi0 inc, 7500 W. Mississippi ave., denver, Colorado 80226 >sMr KYL L SNBRSTCM 04640 PFW ATTACHMENT C N 0 10 20 SCALE: I°= 10' 10/7/2014 E CONDOMINIUMS !DOMINIUM MAP -2, WEST END 0 N PLAN VIEW - LEVEL •2, NEST END 0 LEGEND OA - 1.0' OB - 0.7' LL W O Z_ M J F- W = W U = F - Q �in tri- consultants inc. 7500 W. Mississippi ave. denver, col ora d o 80226 SHEET 2 SNBRSTCM 04640 II ATTACHMENT C 10/7/2014 r. ST 4 \ eF� 4 � �F F / e S9 ` 5A 53 54 55 A G G� GGE GCE 20.0 20.0 r� F Lo w w Z 0 Cj .01♦ J N = W / U W /� a in � W W I I I m GCE Sl> 60 00,6, FALL RIDGE CONDOMINIUMS CONDOMINIUM MAP LEVEL -2, EAST END G 01 �O GGE l / 6 5 A N 0 10 20 30 40 SCALE: I°= 10' G<' G lb c% 6 .1O 00'�--'O000 PLAN VIEW LEVEL •2, EAST END • 1■ LEGEND Q - 1.0, © - 0.1' OD - 0.4' tri -consultants, inc. 7500 W. mississippi ave. denver, Colorado 802.2.6 SHEET 3 OF 15 SNBRSTCM 04640 II ATTACHMENT C N 0 10 20 SCALE: I"= 10' 10/7/2014 =I w U W a N �W W DNDOMINIUMS IM MAP VEST END LEGEND OA - 1.0' © - 0.7' OE - 0.3, tri -consultants, incJ15 7500 w. mississippi ave. denver, Colorado 80226 SHEET 4 SNtiKb I GM U4b4U n ATTACHMENT C 10/7/2014 O 6 N 0 co N 0 6 N m I WIc Z,j J �— LL 2 LL U= Q LL 2 LL U, t S6 S? G�,� S9 \ �F 60 / 4 - - - \ SS A / \ 53 54 LG CE GCF 2.3' 4.0'.12.2- GCE .0' 2.2'GCE / I / 14 13 12 I I W O W it Z F- J W W _U) U QLLJ W 2 20.0 0.0 GCF GGA' 0 �o- 62 63 GCE rod` D \ GGA GGA 60 69 \ 10 GGA PLAN VIEW - LEVEL -1, EAST END 1 GGA �2 FALL RIDGE CONDOMINIUMS CONDOMINIUM MAP LEVEL -I , EAST / GGA N 0 10 20 30 40 SCALE: I"= 10' END LEGEND © - 0.7, tri -consultants, inc,, 7500 W. m ssissi ppi ave. denver, colorodo 80226 SHEET 5 OF 15 SNBRSTCM 04640 ATTACHMENT C ALIGNS COLUM 10/7/2014 PLAN VIEW - LEVEL i, WEST END T U- 0 p - F W Ld U) w w U) CONDOM IUM MAP INIUMS WEST END LEGEND OA - 1.0' OD - 0.4' tri - consultants inc. 7500 W. Mississippi ave. 4C denver, colorado 80226 SHEET 6 OF 15 SNBRSTCM 04640 ATTACHMENT C m� L .... W W ZIO .... J GCE I D "'DOC= W 0000 U W 1 a (n � W � W 0. 0-4! � 5.0'VD LCE E / I \ / lit \ 0 �"I 0 v 4Lf o x � / C� / ' O 0 • COMMERCIAL o� ;� a 4V E \ 24.6 / GCE El O E GCS 116 a / H 0e O p�N,� a / a / jr E \ LCE E 5.0' E O. 20.0' 6.4' 1 1 I.6' G Nto--- U- 0 W Ip Jw I xi U (n Q W I m 10/7/2014 .s VGA r•A M GGA FALL RIDGE - �o / / / \ COMMERCIAL GGA \ \ O \ Z0. \ PLAN VIEW LEVEL 1, EAST END CONDOMINIUMS CONDOMINIUM MAP LEVEL I, EAST END N 0 10 20 30 40 SCALE: I"= 10' NOTE: No unit has been designated Number 115. LEGEND OA - 1.0' © - 0.7' OD - 0.4' OE - 0.3' © - 0.6' OH - 0.2' tri - consultants inc. 7500 W. Mississippi ave. denver, Colorado 80226 SHEET 7 SNbKJIUM V4b4V .... .... D GCE I D "'DOC= 0000 \ 0 �"I 0 v 4Lf o x � / C� / ' O 0 • COMMERCIAL o� ;� a 4V E \ 24.6 / GCE El O E GCS 116 a / H 0e O p�N,� a / a / jr E \ LCE E 5.0' E O. 20.0' 6.4' 1 1 I.6' G Nto--- U- 0 W Ip Jw I xi U (n Q W I m 10/7/2014 .s VGA r•A M GGA FALL RIDGE - �o / / / \ COMMERCIAL GGA \ \ O \ Z0. \ PLAN VIEW LEVEL 1, EAST END CONDOMINIUMS CONDOMINIUM MAP LEVEL I, EAST END N 0 10 20 30 40 SCALE: I"= 10' NOTE: No unit has been designated Number 115. LEGEND OA - 1.0' © - 0.7' OD - 0.4' OE - 0.3' © - 0.6' OH - 0.2' tri - consultants inc. 7500 W. Mississippi ave. denver, Colorado 80226 SHEET 7 SNbKJIUM V4b4V 0 ATTACHMENT C 10/7/2014 W PLAN VIEW LEVEL 2, EAST END ?IDGE CONDOMINIUMS CONDOMINIUM MAP 'EL 2, EAST N 10 20 30 40 SCALE: I 10' END LEGEND G - 1.0' OB - 0.7' D - 0.4' E - 0.3' 0. 0.2, H tri - consultants, inc. 7500 W. mississippi ave. denver, Colorado 80226 SHEET 9 OF SNBRSTCM 04640 ATTACHMENT C N 0 10 20 SCALE - 1°- 10' 10/7/2014 15.0' 20.0 , 20-0-,20.0 PLAN VIEW LEVEL 3, WEST END 18.0' LL O H W W N w w Cn ONDOMINIUMS UM MAP WEST END LEGEND OA - 1.0' © - 0.7' OD - 0.4' OE - 0.3' © - 0.6' OH - 0.2' tri - consultants, inc. 7500 W. mississippi ave. denver, Colorado 80226 6110W1.4 ameAA 91 aZ1wj FI- ATTACHM ENT C 10/7/2014 W. PLAN VIEW LEVEL 3, EAST END DGE CONDOMINIUMS CONDOMINIUM MAP EL 3, EAST END N 0 10 20 30 40 SCALE: I"= 10' LEGEND Name 0.4 = 0.3' P0.6' Hi - 0.2' 1.2' mi tri - consultants inc. 4C 7500 W. mi ssi ssi ppi ave. denver, col ora d o 80226 SHEET II OF 15 SNBRSTCM 04640 ATTACHMENT C N 0 10 20 30 40 SCALE: I"= 10' 10/7/2014 0 J _ 15.0' Sol 20.0' all 20.0' PLAN VIEW - LEVEL 4, WEST END GCE IDGE CONDOMINIUMS CONDOMINIUM MAP LEVEL 4, WEST LL O W W U) W W LL O 0 N O N 0 N END LEGEND A - 1.0' B - 0.7' D - 0.4' E - 0.3' G - 0.6' N 1 - 0.2' tri -consultants, inc. 7500 W. mississippi ave. denver, colorado 80226 SHEET 12 OF 15 SNBRSTCM 04640 7F, ATTACHMENT C 10/7/2014 rm PLAN VIEW - LEVEL 4, EAST END ')E CONDOMINIUMS NDOMINIUM MAP 4, EAST END N 10 20 30 40 SCALE : I"= 10' LEGEND 8 - o.�.7 e ' D - 0.4' E - 0.3' G - 0.6' OH - 0.2, (�I - 1.2, tri - consultants, inc. 7500 W. mississippi ave. 4C denver, Colorado 80226 SHEET 13 SNBRSTCM 04640 J y II ATTACHMENT C SECTION A SECTION 13-13 10/7/2014 rm LEVEL 4 FINISH FLOOR ELEV. 8282.87' LEVEL 3 FINISH FLOOR ELEV. 8273.37 LEVEL 2 FINISH FLOOR ELEV. 8263.90 LEVEL I FINISH FLOOR ELEV. 8254.50' LEVEL -1 FINISH FLOOR ELEV. 8244.95 LEVEL -2 FINISH FLOOR_ ELEV. 8235.33' FALL RIDGE CONDOMINIUMS CONDOMINIUM MAP TYPICAL BUILDING SECTION C -C SECTIONS 0 10 20 30 SCALE: 1/8 I tri - consultants inc. 7500 W. mississiPPi ave. denver, colorado 80226 SHEET 14 OF 15 SNBRSTCM 04640 NMI SNBRSTCM 04640 /I, t-� ATTACHMENT D ORDINANCE NO. 14 - Series of 1977 AN ORDINANCE REZONING SUNBURST FILING NO. 2, A RESUBDIVISION OF A PORTION OF SUNBURST, FROM SDD1, TO LOW DENSITY MULTIPLE FAMILY WITH RESIDENTIAL CLUSTER DENSITY, SPECIAL DEVELOPMENT DISTRICT 8, AND PUBLIC USE DISTRICT;, REPEALING CHAPTER 18.40 OF THE VAIL MUNICIPAL CODE; AND AMENDING THE OFFICIAL ZONING MAP IN RELATION THERETO WHEREAS, on the Official Zoning Map of the Town of Vail, Colorado, Sunburst Filing No. 2, a resubdivision of a portion of Sunburst, is currently zoned as Special Development District No. 1; WHEREAS, in accordance with Section 18.66.110 of the Vail Municipal Code, an application for rezoning has been filed by First of Denver Mortgage Investors, requesting that Sunburst Filing No. 2 be rezoned to Low Density Multiple Family with Residential Cluster density, Special Development District No. 8, and Public Use District; WHEREAS, the Planning Commission of the Town of Vail has considered the same and recommended approval of said appli- cation to the Town Council; and WHEREAS, the Town Council considers that it is in the public interest to rezone said property; NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN OF VAIL, COLORADO, THAT: (1) The Council specifically finds that the procedures for the amendment of the Official Zoning Map and rezoning of properties within the Twon of Vail as prescribed in Section 18. 66.110 of the Vail Municipal Code have been fulfilled, and the Council hereby receives the report and recommendation of the Planning Commission recommending the approval of the application for rezoning of the above specified property. - (2) Pursuant to Section 18..66.160 of the Vail Muni- cipal Code, the following described property is hereby rezoned from Special Development District No. 1 to: 10/7/2014 Ord._ Page 2 ATTACHMENT D (A) Low Density Multiple Family limited to Residential Cluster densities -- Lot 1, Sunburst Filing No. 2, a resub- division of a portion of Sunburst. (B) Special Development District No. 8 - Lot 2, Sunburst Filing No. 2, a resub- division of a portion of Sunburst. (C) Public Use District - Lot 3, Sunburst Filing No. 2, a resub- division of a portion of Sunburst. (3) Special Development District No. 8, a special development zoning district, is hereby established for the development of a certain parcel of land comprising 1.3 acres in Sunburst Filing No. 2. Title 18 of the Vail '_Municipal Code and the Official Zoning Map are hereby amended by the addition of the following provisions which shall become Chapter 18.41 of the Code, the caption of which shall be "Special Development District 8" and a map which shall become an addi- tion to the Official Zoning Map. 18.41.010 Purposes. Special Development District 8 is established to ensure comprehensive development and use of an area in a manner that will be harmonious with the general character of the Town, provide adequate open space and recreational amenities, and promote the objectives of the Zoning Ordinance. The develop- ment is regarded as complementary to the Town by the Town Council and the Planning Commission, and there are significant aspects of the special development which cannot be satisfied throught the imposition of standard districts on the area. 18.41.020 Established. Special Development District 8 is established for the development of multi --family dwelling and commercial enterprise on a parcel of land comprising 1.3 acres in the formerly created SD1 area of the Town; Special Development District 8 and said 1.3 acres is referred to as "SDD8". 10/7/2014 0 Ord. Page 3 ATTACHMENT D The existing building consisting of 71 dwelling units contains approximately 85,000 square feet of gross residential floor area and approximately 5,250 square feet of commercial space, and 143 underground parking spaces, and shall be inclu- ded in SDD8. 18.41.030 Permitted Uses. In SDD8 (existing building), the following uses shall be permitted: (A) Multiple family residential dwellings; (B) Accessory retail and restaurant and service establishments not occupying more than 5,250 square feet inclu- ding the following: Apparel stores Art supply stores and galleries Book stores Camera stores and photographic studios Candy stores Chinaware and glassware stores Specialty food stores Florists Gift stores Hobby stores Jewelry stores Leather goods stores Liquor stores Newsstands and tobacco stores Sporting goods stores Stationery stores Toy stores Variety stores Barber shops Beauty shops Travel and ticket agencies Delicatessens with food service Cocktail lounges, taverns and bars Coffee shops Fountains and sandwich shops Restaurants (C) The leasing or selling of excess parking spaces in order to attempt to accommodate automobiles generated by development on adjoining property. (D) Additional businesses or services determined to be similar to permitted uses in accord with the provisions of 18.66.040 hereof. 18.41.040 Conditional Uses. In SDD8 the following conditional uses shall be per- mitted subject to the issuance of a Conditional Use Permit in accord with -the provisions of Chapter 18.60 hereof: 10/7/2014 (A) Indoor and outdoor recreational facilities, including but not limited to, swimming pools and tennis courts; (B) Home occupations, subject to issuance of a home occupation permit in accord with the provisions of 18.53.130 hereof; (C) other uses customarily incidental and accessory to permitted or conditional uses and necessary for the opera- tion thereof. 18.41.060 Development Standards. General Density Plan of SDD8, existing building maximum gross residential floor area (square feet) 85,000 Maximum number of dwelling units 71 Maximum gross commercial floor area (square feet) 5,250 Underground parking spaces 143 18.41.070 Recreational Amenities. The developer shall provide a parcel of land of approximately 2 acres from land adjacent to SDD8, presently owned by it and not necessarily contiguous to the SDD8, which parcel shall be used for recreational amenities to be provided by the developer, and determined jointly by the developer of SDD8 and the developer of said adjacent land subject to approval by the Town. The owners of dwelling units located within SDD8 shall be entitled to use such amenities pursuant to the rules and regulations of the homeowners' association governing the recreational amenities parcel of which all owners of dwelling units in SDD8 and on said adjacent land are members. 10/7/2014 0 Ord. Page 4 ATTACHMENT D (A) Public utility and public service uses; (B) Public buildings, grounds and facilities; (C) Public or private schools; (D) Public park and recreational. facilities; (E) Meeting rooms. 18.41.050 Accessory Uses. In SDD8 the following accessory uses shall be per- er-mitted: mitted: (A) Indoor and outdoor recreational facilities, including but not limited to, swimming pools and tennis courts; (B) Home occupations, subject to issuance of a home occupation permit in accord with the provisions of 18.53.130 hereof; (C) other uses customarily incidental and accessory to permitted or conditional uses and necessary for the opera- tion thereof. 18.41.060 Development Standards. General Density Plan of SDD8, existing building maximum gross residential floor area (square feet) 85,000 Maximum number of dwelling units 71 Maximum gross commercial floor area (square feet) 5,250 Underground parking spaces 143 18.41.070 Recreational Amenities. The developer shall provide a parcel of land of approximately 2 acres from land adjacent to SDD8, presently owned by it and not necessarily contiguous to the SDD8, which parcel shall be used for recreational amenities to be provided by the developer, and determined jointly by the developer of SDD8 and the developer of said adjacent land subject to approval by the Town. The owners of dwelling units located within SDD8 shall be entitled to use such amenities pursuant to the rules and regulations of the homeowners' association governing the recreational amenities parcel of which all owners of dwelling units in SDD8 and on said adjacent land are members. 10/7/2014 0 Ord. i -i Page 5 ATTACHMENT D (4) That portion of Chapter 18.40, "Special Develop- ment District 1 (SD1)", of the Vail Municipal Code, which relates to the above specified property, is hereby repealed. (5) As provided in Section 18.08.030 of the Vail Municipal Code, the Zoning Administrator is hereby directed to promptly modify and amend the Official Zoning Map to indicate the rezoning specified in paragraphs (2) and (3) above. INTRODUCED, READ ON FIRST READING, APPROVED, AND ORDERED PUBLISHED ONCE IN FULL this 2nd day of August, 1977, and a public hearing on this ordinance shall be held at the regular meeting of the Town, Council of the Town of Vail, Colorado, on the 16th day of August, 1977, at 7:30 P.M., in the Municipal Building of the 'town. ATTEST: f Town, lerk j 10/7/2014 A 0 Ord. 17 Page 6 ATTACHMENT D INTRODUCED, READ, ADOPTED AS AMENDED, ENACTED ON SECOND READING, AND ORDERED PUBLISHED IN FULL, this 16th day of August, 1977. 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'� -+. _ M . ,J . 'iJ :r� :� ,L.,.n_ �l i � ����r.�. +1M .. +-�i. �•_�..� � _ .fir �, ATTACHMENT E 0"jo,- 11 _. r AM Fj rM� J��� ,*Pon v 0 N O rowH Of vn�ii> VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: October 7, 2014 ITEM/TOPIC: First Reading of Ordinance No. 16, Series of 2014, An Ordinance Amending the Vail Town Code by the Addition of a New Section 6-3D-6, Prohibiting the Use of Compressed Flammable Gas in THC Extraction in Town Vail; and Setting Forth Details with Regard Thereto. PRESENTER(S): Matt Mire, Town Attorney ACTION REQUESTED OF COUNCIL: Approve, amend or deny first reading of Ordinance No. 16, Series of 2014. BACKGROUND: Since the adoption of Amendment 64, Colorado residents are attempting to extract THC from their personal use marijuana plants within their homes using compressed flammable gas as a solvent. Newly adopted C.R.S. § 9-17-113 expressly authorizes municipalities to prohibit this practice. ATTACHMENTS: Ordinance No. 16, Series of 2014 10/7/2014 ORDINANCE NO. 16 SERIES 2014 AN ORDINANCE AMENDING THE VAIL TOWN CODE BY THE ADDITION OF A NEW SECTION 6-3D-6, PROHIBITING THE USE OF COMPRESSED FLAMMABLE GAS IN THC EXTRACTION IN THE TOWN OF VAIL, AND SETTING FORTH DETAILS WITH REGARD THERETO WHEREAS, the Town of Vail (the "Town"), in the County of Eagle and State of Colorado is a home rule municipal corporation duly organized and existing under the laws of the State of Colorado and the Town Charter (the "Charter"); WHEREAS, the members of the Town Council of the Town (the "Council") have been duly elected and qualified; WHEREAS, in 2000, Article XVIII, Section 14 to the Colorado Constitution ("Amendment 20") was passed by a majority of Colorado voters; WHEREAS, in 2012, Article XVIII, Section 16 to the Colorado Constitution ("Amendment 64") was passed by a majority of Colorado voters; WHEREAS, Amendment 20 legalizes the medical use of no more than 6 marijuana plants by persons with debilitating medical conditions, including the production of marijuana; WHEREAS, Amendment 64 legalizes the possessing, growing, processing or transporting of no more than 6 marijuana plants for recreational use; WHEREAS, C.R.S. § 9-7-113 provides that local governments may ban the use of compressed flammable gas as a solvent in the extraction of THC or other cannabinoids; WHEREAS, Colorado has experienced a surge in home explosions and fires resulting from THC extractions involving compressed flammable gasses; and WHEREAS, pursuant to the authority granted to the Town by C.R.S. § 9-7-113, and in the interests of the public health, safety and welfare, the Town Council desires to make it unlawful to use compressed flammable gases in THC extraction in the Town. NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN OF VAIL, COLORADO, THAT: Section 1. Chapter 3 of Title 6 of the Vail Town Code is hereby amended by the addition of the following new Section 6-3D-6: 10/1/2014 10/7/20114 Ordinance 16, 2014 6-313-6: Compressed Flammable Gas Prohibited in THC Extraction: It is unlawful for a person to use any compressed flammable gas as a solvent in the extraction of tetrahydrocannabinol ("THC") or any other cannabinoid in the Town. Section 2. If any part, section, subsection, sentence, clause or phrase of this ordinance is for any reason held to be invalid, such decision shall not effect the validity of the remaining portions of this ordinance; and the Town Council hereby declares it would have passed this ordinance, and each part, section, subsection, sentence, clause or phrase thereof, regardless of the fact that any one or more parts, sections, subsections, sentences, clauses or phrases be declared invalid. Section 3. The Town Council hereby finds, determines and declares that this ordinance is necessary and proper for the health, safety and welfare of the Town of Vail and the inhabitants thereof. Section 4. The amendment of any provision of the Town Code as provided in this ordinance shall not affect any right which has accrued, any duty imposed, any violation that occurred prior to the effective date hereof, any prosecution commenced, nor any other action or proceeding as commenced under or by virtue of the provision amended. The amendment of any provision hereby shall not revive any provision or any ordinance previously repealed or superseded unless expressly stated herein. Section 5. All bylaws, orders, resolutions and ordinances, or parts thereof, inconsistent herewith are repealed to the extent only of such inconsistency. This repealer shall not be construed to revise any bylaw, order, resolution or ordinance, or part thereof, theretofore repealed. INTRODUCED, READ ON FIRST READING, APPROVED, AND ORDERED PUBLISHED ONCE IN FULL ON FIRST READING this 7th day of October, 2014 and a public hearing for second reading of this Ordinance set for the 21St day of October, 2014, in the Council Chambers of the Vail Municipal Building, Vail, Colorado. ATTEST: Patty McKenny, Town Clerk Andrew P. Daly, Mayor 10/1/2014 10/7/24 Ordinance 16, 2014 rowH Of vn�ii> VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: October 7, 2014 ITEM/TOPIC: Adjournment (estimated 8:50 p.m.) 10/7/2014