HomeMy WebLinkAbout2014-11-18 Agenda and Support Documentation Town Council Evening SessionNOTE:
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VAIL TOWN COUNCIL 0�
EVENING SESSION AGENDA TVWN OF VA10
VAIL TOWN COUNCIL CHAMBERS
75 S. Frontage Road W.
Vail, CO 81657
6:00 P.M., NOVEMBER 18, 2014
Times of items are approximate, subject to change, and cannot
be relied upon to determine at what time Council will consider
an item.
ITEMITOPIC: Citizen Participation (10 min.)
ITEM/TOPIC: Consent Agenda:
1) Proclamation No. 7, Series of 2014 Volunteer in Police Service Week (5
min. )
ITEM/TOPIC: Any Action as a Result of Executive Session (5 min. )
BACKGROUND: This agenda item has been added to the regular meeting
agenda in order to allow for any official action required as a result of the
executive session.
ITEM/TOPIC: Town Manager's Report:
1) Council Action Plan Update 2014 and CIP Reports (30 min. )
ITEM/TOPIC: Update of the design for a permanent skate park in the atrium
space of the Lionshead Structure. (15 min.)
PRESENTER(S): Todd Oppenheimer, Public Works; Cameron Chaney, Vail
Ski and Snowboard Academy Student; and CJ Poulin, Vail Recreation
District Skateboard Instructor
ACTION REQUESTED OF COUNCIL: Listen to the presentation and
determine level of interest in continuing to explore the concept.
BACKGROUND: Having exhausted all other sites, previous Town Council
direction included evaluation and preliminary design for a permanent skate
park in the atrium space of the Lionshead Structure. Staff have completed an
initial evaluation and prepared preliminary design as collaborative effort
between local skaters and a professional skate park design and construction
company. Staff and local skaters will present information to inform the Town
Council that all significant issues identified to date can be accommodated
and a unique, high quality skate park can be realized in the space.
ITEM/TOPIC: First reading of Ordinance No. 19, Series 2014, an Ordinance
providing for the levy assessment and collection of town property taxes due
for the 2014 tax year and payable in the 2015 fiscal year. (15 min. )
PRESENTER(S): Kathleen Halloran, Finance Director
ACTION REQUESTED OF COUNCIL: Approve or approve with
amendments Ordinance NolUINI 42014
BACKGROUND: Please see attached memo
STAFF RECOMMENDATION: Approve or approve with amendments
Ordinance No. 19, Series 2014
7. ITEM/TOPIC: Second reading of Ordinance No. 17, Series of 2014, an
Ordinance to Rezone a Portion of Parcel 1 of the Golden Peak Ski Base And
Recreation District Parcel Subdivision From Ski Base Recreation District to
Ski Base Recreation 2 District, Located at 460 Vail Valley Drive/Parcel 1,
Golden Peak Ski Base and Recreation District Parcel Subdivision, and
Setting Forth Details in Regard Thereto. (PEC140022) (10 min. )
PRESENTER(S): Jonathan Spence, Planner
ACTION REQUESTED OF COUNCIL: The Vail Town Council shall
approve, approve with modifications, or deny Ordinance No. 17, Series of
2014, upon second reading.
BACKGROUND: Vail Resorts, Inc., intends to transfer the subject property
to the Ski and Snowboard Club Vail so that it may be combined with the
existing Ski and Snowboard Club parcel. It is anticipated that the transfer will
occur shortly before the commencement of the redevelopment. The purpose
of the amendment is to establish a development site with uniform zoning for
the redevelopment of the Ski and Snowboard Club Vail Clubhouse.
STAFF RECOMMENDATION: On October 27, 2014, the Planning and
Environmental Commission unanimously forwarded a recommendation of
approval to the Vail Town Council for a zone district boundary amendment,
pursuant to Section 12-3-7, Amendment, Vail Town Code, to rezone a
portion of Parcel 1 of the Golden Peak Ski Base And Recreation District
Parcel subdivision from Ski Base Recreation District to Ski Base Recreation
2 District, located at 460 Vail Valley Drive/Parcel 1, Golden Peak Ski Base
and Recreation District Parcel subdivision, and setting forth details in regard
thereto. This recommendation was based upon the review of the criteria
outlined in the October 27, 2014 memorandum to the Planning and
Environmental Commission, and the evidence and testimony presented.
8. ITEMITOPIC: Second reading of Ordinance No. 18, Series 2014, an
Ordinance adopting a budget and financial plan and making appropriations to
pay the costs, expenses and liabilities of the Town of Vail, Colorado for its
fiscal year January 1, 2015 through December 31, 2015 (45 min. )
PRESENTER(S): Kathleen Halloran, Finance Director
ACTION REQUESTED OF COUNCIL: Approve or approve with
amendments Ordinance No. 18, Series 2014
BACKGROUND: Please see attached memo
STAFF RECOMMENDATION: Approve or approve with amendments
Ordinance No. 18, Series 2014
9. ITEM/TOPIC: Adjournment (estimated 8:15 p.m.)
11/18/2014
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: November 18, 2014
ITEM/TOPIC: Citizen Participation
11/18/2014
TOWN OF VAIN
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: November 18, 2014
ITEM/TOPIC: Consent Agenda:
1) Proclamation No. 7, Series of 2014 Volunteer in Police Service Week
ATTACHMENTS:
Proclamation No. 7, Series of 2014
11/18/2014
TOWN OF VAIN
TOWN OF VAIL
PROCLAMATION NO. 7, SERIES OF 2014
A PROCLAMATION DECLARING THE 3rd WEEK IN NOVEMBER 2014 AS
"VOLUNTEERS IN POLICE SERVICE WEEK"
WHEREAS, the entire community can effect a positive change with any action, no
matter how big or small;
WHEREAS, Volunteers can connect with the local community through service
organizations, such as Volunteers in Police Service ("VIPS"); and
WHEREAS, VIPS donate their time to make a real difference in the lives of residents
and guests of the Town of Vail;
WHEREAS, since October 2013 Vail VIPS have donated 468.5 valuable hours
equivalent to $11,759.35 performing non -enforcement duties; and
WHEREAS, the members of the Volunteers in Police Service give unselfishly by serving
the Town of Vail.
NOW, THEREFORE, BE IT PROCLAIMED that the Vail Town Council declares the 3rd
week of November 2014, as Volunteers in Police Service Week. Accordingly the Town
of Vail encourages citizens and guests alike to join the Town of Vail VIPS program to
foster and enhance partnership between the community and Vail Police Department.
SIGNED this 18th day of November, 2014
ATTEST;
Patty McKenny, Town Clerk
Andrew P. Daly, Mayor
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TOWN OF VAIN
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: November 18, 2014
ITEM/TOPIC: Any Action as a Result of Executive Session
BACKGROUND: This agenda item has been added to the regular meeting agenda in order
to allow for any official action required as a result of the executive session.
11/18/2014
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: November 18, 2014
ITEM/TOPIC: Town Manager's Report:
1) Council Action Plan Update 2014 and CIP Reports
ATTACHMENTS:
Council Action Plan Update 2014 and CIP Report
11/18/2014
►owx of vn' 1[1
TOWN OF
Memorandum
To: Mayor and Town Council
From: Stan Zemler, Town Manager
Date: October 24, 2014
Subject: Town Council Action Plan Update
This action plan update identifies the progress being made on Town Council's key initiatives outlined in
the 2014-2016 Plan. The report addresses the three focus areas with updates on the ongoing initiatives
and an update on completed actions. The quarterly Capital Project Reports are also attached showing
progress on these projects through September. A copy of the 2015 calendar dates are provided along
with a recommended listing of the ongoing initiatives for first quarter 2015 review.
Focus Area I — Enhance Economic Vita
Ongoing Initiatives
Develop a long-term plan to enhance our
competitiveness as a resort community with
Town Council adoption by October 2014.
Follow Up
Schedule joint work session with Vail Resorts to
further discuss the adoption of a strategic
competitive plan with final action to be taken in
2015.
Continue an ongoing focus on maintaining
Follow up on outcomes from the joint work session
economic diversity that allows our economy to
with VR, Vail Economic Advisory Council work plan
flourish while protecting it from fluctuating
as well as participation on the NWCCOG Economic
market conditions.
Development Board and Economic Development
District working group for region -wide initiatives.
Provide leadership to expand EGE air service.
Follow up on their $50K funding request for 2015.
Continue participation with Vail representative
serving on the EGE Air Alliance Board.
Related items completed in 2014:
✓ Park City Peer Resort Tour & Follow up Report (April 15)
✓ Report on Resort Competitiveness (July 15 by RRC Associates as Vail Competitive Assessment)
✓ Economic Diversity Discussion with Stakeholders item was changed to reflect "Sustaining Vail
Economic Health" (August 19 by RRC Associates).
✓ Eagle County Airport Site Visit & Discussion & EGE International Market Analysis Presentations (April
15 & August 5) and supported EGE request for funding additional international Toronto Canada flight
in the amount of $25K.
✓ Vail Village Character Study Presentation with recommendations (September 2014)
Focus Area II — Grow a Balanced Community
Ongoing Initiatives
Define a balanced community
Define a practical housing policy.
Follow Up
Schedule discussion in 2015.
Schedule Housing retreat (Joint work session with
VLHA), continue discussions about Chamonix
property housing development, recruit housing
11/18/2014
Develop a plan with the Eagle County School
District for Red Sandstone Elementary
School.
policy planner, update 2008 Town of Vail Strategic
Housing Plan.
Schedule follow up meeting for subcommittee and
School District officials.
Related items completed in 2014
✓ Housing: Chamonix Study (Market Analysis — Chamonix For Sale Housing Study presented by Rees
Consulting, Inc. on (May 20) & Summit County Housing Tour (July 8)
✓ Met with Eagle County Board of Commissioners (June 17)
✓ Approved Timber Ridge Redevelopment Project; construction has begun (September)
✓ Reviewed Soft Surface Trails presentation with suggestions for future expansion of trails (August 5)
✓ Met with Eagle County School District Board (August 19)
✓ TOV Human Resources Department and Vail Leadership Institute launched Town of Vail University,
educational leadership opportunity for employees (September)
Focus Area III — Continually Elevate the Quality of the Experience
Ongoing Initiatives
Maintain and improve a high level of
readiness and response to natural and man-
made threats to ensure a safe & secure
community with continued focus on
emergency preparedness, including wildland
fire mitigation, education, prevention and
effective evacuation strategies.
Determine future of new town hall.
Focus on environmental programs
appropriate to our size.
Follow Up
Wildland Program Administrator hired; finalizing
Wildland Mitigation Plan for Intermountain/West Vail
area to be implemented in 2015.
Council considered redevelopment of the municipal
site proposals on October 7 meeting with direction to
identify and consider whether or not other
community needs or services might be included with
this site redevelopment. Identify and present the
need or desires to provide other services at this
location.
Review and discussion about plastic bags policy and
draft ordinance to be reviewed fourth quarter 2014.
Related items completed in 2014
A number of other items in this category related to parking, transportation and technology upgrades as
well as facilitating world-class recreation amenities have been brought to fruition through the completion
(or near completion) of a number of capital projects (see attached CIP reports), such as 1) replacing
existing parking equipment, 2) constructing new Lionshead parking structure entry & skier drop-off, and 3)
Frontage Road bike lane/shoulder widening & turn lane projects, etc. There has also been ongoing
planning in 2014 for the I-70 underpass which is currently in the design stages. This process has
included extensive community involvement through stakeholder meetings.
✓ Community Survey Results (June 17, RRC Associates)
✓ 2015 FIS Alpine World Championships commitments made and planning efforts underway; quarterly
updates to town council by VVF have been made.
✓ Emergency Preparedness Plans have been implemented with completion of the Vail Emergency
Operations Plan (September)
✓ Recycling program has been adopted with a Municipal Code Chapter addressing "recycling
requirements" effective July 1 with further design and implementation of an environmental
sustainability program defined.
✓ Alternative Fuels Report from SGM presented with recommendations for future purchases of fleet and
use of alternative fuels (October 7)
Town of Vail Memo Council Action Plan Update 2014
11/18/2014 Page 2
✓ Budget Retreat held June 17; Five Year Capital Plan presented September 16; Budget Adoption
scheduled for November
✓ Parking and Transportation (please review the CIP report updates).
✓ Technology (please review the CIP report updates).
Department Operational Initiatives
Please find below a listing of other Department operational initiatives that have been completed or are
coming to fruition in the near future.
Economic Development & Events
■ Continued attraction and production of world class events with 2015 Alpine World Ski
Championships, Burton US Open, Go Pro Mountain Games, and US Pro Challenge.
■ Effort from VLMD to begin targeting Millennials, Gen-Xers and International guests that will help
create a focus on events and marketing.
• Great success in marketing and world class offerings with record setting achievements in 1) record
number of summer 2014 visitors; 2) event attendance and 3) sales tax revenues collected.
Community Development
■ Building software conversion completed.
■ Convened Recreational Marijuana Working Group to assist with analysis and review of policy
addressing recreational marijuana in response to passage of Amendment 64; moratorium allowing for
more time to evaluate activities related to the sale of recreational marijuana was approved.
■ Environmental sustainability program implementation for 1) "Trees for Vail" with free tree giveaways
and stream bank restoration at Stephens Park and 2) "Soul Power Challenge", a green commuting
challenge that drew highest number of participants and sponsors to date.
Finance/IT
■ Financial package software conversion completed.
■ New parking pass sales system implementation for November 3rd and payment processing software
for new parking system by November 21. (Joint with IT and Parking departments)
■ New website project, design and implementation).
Fire
■ Ongoing analysis of staffing with full review of the resident firefighter program.
■ Passage of IGA with Eagle County that outlines emergency response services on Vail Pass including
annual fee for services provided by the Town.
Human Resources
■ Comprehensive review of Vail benefits program with commitment to consolidate services and offer
employees a more efficient environment for managing their own benefits. Continued emphasis on
enhancing the wellness program and adding consumer directed health benefits choices.
■ Review and analysis of compensation plan.
Police
■ Continued leadership of the Eagle County Law Enforcement Immigrant Advisory Committee with bi-
monthly meeting for immigrant community.
■ Continue working with public health providers on improvements to mental heath and detoxification
services for residents with a funding request for mental health detox program.
Public Works
■ Continue efforts with the town -wide Street Lighting Conversion Program implementation.
■ Interior town -wide LED lighting conversion implementation.
■ Complying with new recycling requirement by converting town wide trash and recycling receptacles.
■ Oversight of town -wide employee uniform replacements.
■ East Vail Fire House resident unit conversion to seasonal housing.
■ Assisted CDOT in completing Frontage Road overlay project.
■ Completed other significant capital projects related facilities, parking, and streets.
Art in Public Places
■ Increased community outreach to local schools and organizations with increased participation in the
Vail Paper Lantern Project for the 2014 tree lighting with over 100 guests and residents in attendance
in the workshops. Workshops were sponsored by a generous donation to AIPP.
■ Public Art Collection Map produced showing walkable area of the town's public art collection with
information about the collection in outlying areas and art inspired playgrounds. Distribution includes
Town of Vail Memo Council Action Plan Update 2014
11/18/2014 Page 3
both welcome centers and during the Wednesday Art Walks. The Art Walks saw record numbers in
participation during the summer months.
Outreach to Eagle Valley Artists continued with its collaborative programs with the Vail Public Library
highlighting local talent which resulted in a culmination of a group exhibition during the month of
August. Implemented people's choice award with community participation and 140 ballots cast during
the exhibition that featured works by 15 local artists.
Increased public communication about AIPP Programming continues to inform the public about
programs through updated artinvail.com website, Art in Vail — Vail Mail Subscriptions, localized
advertising, national and local press releases, and articles in local publications.
The following table highlights the 2015 Council Meeting Dates
January 6, 2015
February 3, 2015
March 3, 2015
April 7, 2015
May 5, 2015
June 2, 2015
July 7, 2015
August 4, 2015
September 1, 2015
October 6, 2015
November 3, 2015
December 1, 2015
January 20, 2015
February 17, 2015
March 17, 2015
April 21, 2015
May 19, 2015
June 16, 2015
July 21, 2015
August 18, 2015
September 15, 2015
October 20, 2015
November 17, 2015
December 15, 2015
Proposed topics/initiatives for consideration during first quarter 2015:
■ Adopt Strategic Competitiveness Plan
■ Define Balanced Community
■ Housing Retreat (Joint Session with Vail Local Housing Authority)
■ Update on Municipal Building Redevelopment
■ Meet with Eagle County School District as follow up to Red Sandstone Elementary School & long
term plans initiative.
Attachment:
✓ CIP Report on Projects and Programs for quarter ended September 30, 2014
Town of Vail Memo Council Action Plan Update 2014
11/18/2014 Page 4
0) rowN of va
Council Action Plan 2014-2016
REPORT ON PROJECTS AND PROGRAMS
FOR THE QUARTER ENDED SEPTEMBER 30, 2014
FOCUS AREA III
Prepared for Town Council Meeting on November 4, 2014
11/18/2014
REPORT ON PROJECTS AND PROGRAMS
FOR THE QUARTER ENDED SEPTEMBER 30, 2014
Prepared for Town Council Meeting on November 4, 2014
Town Council Focus Area 111- Continually Elevate the Quality of the
Experience
CONTINUALLY
ELEYATETHE
UUALITY OF THE
EXPERIENCE
Initiative: Continue to provide excellent municipal services
Tactic: Note: this project was not listed in the Council Action Plan, but staff believes it
belongs in this area.
Project: Vail Village Welcome Center
Budget: $1,581,569 ($18,186 — 2013; $1,563,383 -2014)
Description: Remodel of existing facility including addition of rest rooms and guest service
enhancements.
Team Leader: John King
Summary of Last Quarter Actions:
• Completed Construction Documents
• Applied and received building permit
• Awarded Construction contract to G E Johnson
• Began Construction August 11
Summary of Next Steps for Current Quarter:
• Continue construction
• Finalize interior programing
• Complete Construction November18
QUARTERLY REPORT ON PROJECTS AND PROGR11yl$18/2014 Q3 2014
REPORT ON PROJECTS AND PROGRAMS
FOR THE QUARTER ENDED SEPTEMBER 30, 2014
Prepared for Town Council Meeting on November 4, 2014
Town Council Focus Area 111- Continually Elevate the Quality of the
Experience
CONTINUALLY
ELEVATE THE
QUALITY OF TH€
EXPERIENCE
Initiative: Improve the quality/convenience of parking and transportation
Tactic: Replace existing parking equipment in 2014
Project: Parking Equipment Replacement
Budget: $600,000
Description: Replace 7 to 12 -year old parking equipment at the Vail Village and Lionshead
parking structures, Ford Park lot and soccer field, including on-site equipment such as gates
and ticket dispensers as well as software to manage a variety of parking charges and parking
credentials.
Team Leader: Mike Rose
Summary of Last Quarter Actions:
• Contractor procuring equipment and preparing sites for equipment installation
Summary of Next Steps for Current Quarter:
• Install Equipment
• Test Equipment
• Prepare Public Education materials
• Complete contract and order equipment
• Open for business on November 21, 2014
QUARTERLY REPORT ON PROJECTS AND PROGRAMS Q3 2014
11/18/2014
REPORT ON PROJECTS AND PROGRAMS
FOR THE QUARTER ENDED SEPTEMBER 30, 2014
Prepared for Town Council Meeting on November 4, 2014
Town Council Focus Area 111- Continually Elevate the Quality of the
Experience
COHTI' ""
EEEYATETHE
DUALITY OF THE
EXPERIENCE
Initiative: Improve the quality/convenience of parking and transportation
Tactic: Construct new Lionshead parking structure and skier drop off improvements in
2014.
Project: Lionshead Parking Structure Entry
Budget: $2,295,000 ($130,038 — 2013; $2,164,962 — 2014)
Description: Improve entry area into LH parking entry including booth attendant stations prior
to 2015 World Championship
Team Leader: Tom Kassmel
Summary of Last Quarter Actions:
• Constructed the new LH entry canopy and building, installed landscaping and irrigation.
Project is 80% complete; Project is on schedule and on budget.
Summary of Next Steps for Current Quarter:
• Completion by November 15t"; Includes Entry Structure completion and implementation of
new parking equipment.
• Lionshead Parking Structure Main Entry Closed September 2nd thru November 15t", access
is via lower level access off of East Lionshead Circle
QUARTERLY REPORT ON PROJECTS AND PROGR11yl$18/2014 Q3 2014
REPORT ON PROJECTS AND PROGRAMS
FOR THE QUARTER ENDED SEPTEMBER 30, 2014
Prepared for Town Council Meeting on November 4, 2014
Town Council Focus Area 111- Continually Elevate the Quality of the
Experience
QQHTIHUALLY
ELEVATE THE
QUALITY OF TH€
EXPERIENCE
Initiative: Improve the quality/convenience of parking and transportation
Tactic: Complete frontage road bike lane/shoulder widening and turn lane projects in
spring 2014 in advance of CDOT overlay in summer 2014.
Project: North Frontage Road Bike Lanes/South Frontage Road Bike Lanes
Budget: $1,500,000/$500,000
Description: Bike lane shoulder from Red Sandstone School to Buffehr Creek on North
Frontage Road and from Matterhorn to Cascade on South Frontage Road
Team Leader: Chad Salli
Summary of Last Quarter Actions:
• Project Completed
Summary of Next Steps for Current Quarter:
QUARTERLY REPORT ON PROJECTS AND PROGR11yl$18/2014 Q3 2014
REPORT ON PROJECTS AND PROGRAMS
FOR THE QUARTER ENDED SEPTEMBER 30, 2014
Prepared for Town Council Meeting on November 4, 2014
Town Council Focus Area 111- Continually Elevate the Quality of the
Experience
COHTI' ""
EEEYATETHE
DUALITY OF THE
EXPERIENCE
Initiative: Improve the quality/convenience of parking and transportation
Tactic: Implement phase II and III wayfinding (Overhead Variable Message signs,
pedestrian blades, directories/maps and bus stop signs) in 2014
Project: Guest Service EnhancementsMayfinding
Budget: $3,462,727 ($300,780 — 2013; $3,161,947 — 2014)
Description: Replace the existing off ramp VMS with new overhead VMS and add two
additional overhead VMS to the Vail Village and Lionshead legs of the roundabout, replace the
current pedestrian blades, pedestrian directories, in town bus stops and Parking Structure entry
signs as well as updating the roundabout directional exit signs. Provide level count signage
within the parking structures.
Team Leader: Greg Hall
Summary of Last Quarter Actions:
• Finalize designs on all aspects
• Obtain bids on the various components
• Award contracts for implementation
Summary of Next Steps for Current Quarter:
• Review shop drawings
• Coordinate various contractors (VMS, signs, Next Bus, and power and communication
• Install the signs
QUARTERLY REPORT ON PROJECTS AND PROGR11yl$18/2014 Q3 2014
REPORT ON PROJECTS AND PROGRAMS
FOR THE QUARTER ENDED SEPTEMBER 30, 2014
Prepared for Town Council Meeting on November 4, 2014
Town Council Focus Area 111- Continually Elevate the Quality of the
Experience
COHTI' ""
EEEYATETHE
DUALITY OF THE
EXPERIENCE
Initiative: Improve the quality/convenience of parking and transportation
Tactic: Complete planning phase by 2015 and construct Vail 1-70 underpass in 2016-17
Project: 1-70 Vail Underpass
Budget: TOV $6m (2014-$600k, 2015-$1 m, 2016-$2.2m, 2017-$2.2m); CDOT $14.8m
Description: The 1-70 Vail Underpass is a proposed new multimodal pedestrian and vehicular
connection that is midway between Main Vail and West Vail exits, passing under 1-70. This
underpass has been identified in the Vail Transportation Master Plan (VTMP) and the CDOT I-
70 Programmatic Environmental Impact Statement (PEIS) as a critical link between the North
and South Frontage Road. The Town and CDOT have recently entered into a Letter of
Commitment and an Inter -Governmental Agreement (IGA) to jointly fund the design and
construction of this project with an expected completion date of December of 2017. Additional
project information is available at the project website at www.vailgov.com/underpass
Team Leader: Tom Kassmel
Summary of Last Quarter Actions:
• Continued with preliminary design; refined Underpass and Roundabout design and
geometry
• Began CDOT's Environmental Clearance process
• CDOT contracted with Edward Kraemer & Sons for preconstruction services.
Summary of Next Steps for Current Quarter:
• Complete preliminary design; begin final design
• Complete CDOT's Environmental Clearance process; present Noise study to public
• Hold additional Open House in December with 3D modeling of underpass
QUARTERLY REPORT ON PROJECTS AND PROGRAMS Q3 2014
11/18/2014
REPORT ON PROJECTS AND PROGRAMS
FOR THE QUARTER ENDED SEPTEMBER 30, 2014
Prepared for Town Council Meeting on November 4, 2014
Town Council Focus Area 111- Continually Elevate the Quality of the
Experience
COHTINOALLY
ELEUATETHE
F
OALITY OF THEPERIENCE
Initiative: Focus on environmental programs appropriate to our size
Tactic: Complete actions identified in Gore Creek Water Quality Improvement Plan
Project: Gore Creek Water Quality Improvement Plan
Budget: $1.5 million (capital)
Description: The Gore Creek Water Quality Improvement Plan identified three causes of the
decline in water quality in Gore Creek: 1) degradation/loss of the riparian area, 2)
impacts from urban runoff and impervious cover, 3) pollutants from urban runoff
and land use activities. Strategic actions have been identified:
1) Regulatory Measures
2) Education and Outreach
3) Site Specific Projects
4) Best Management Practices
5) Monitoring and Study
Each strategic action will be expanded and appropriate projects identified,
prioritized, and budgeted in the Gore Creek Strategic Action Plan.
Team Leader: Kristen Bertuglia
Summary of Last Quarter Actions:
• Request for Proposals released for the Gore Creek Strategic Action Plan consultant.
• Lotic Hydrological, in partnership with Alpine Engineering, Land Planning Collaborative and
Watershed Environmental Consultants, was contracted for $132,841 to assist with the
development of the plan. Among other tasks, the consultants' work will include an analysis
of Town regulations and policies, identification and high level scoping, costing and
prioritizing of site specific projects.
• Transportation Alternatives Program (TAP) grant applied for (Tom Kassmel) and received
for East Vail water quality vaults in the amount of $700,000 from the Colorado Department
of Transportation.
QUARTERLY REPORT ON PROJECTS AND PROGR11yl$18/2014 Q3 2014
Request for Proposals released for Gore Creek Water Quality Education Plan. Two firms
submitted proposals, one firm was interviewed by staff who determined the fit was not quite
right, as well as the timing, and it would be more appropriate to further define the goals and
scope of the education and outreach needs within the strategic action planning process.
Strategic Action Plan kickoff meeting held October 30th to establish an overall project
timeline, data needs, formatting for deliverables, and meetings schedule.
Summary of Next Steps for Current Quarter:
• Data collection, file transfer, Town Code analysis
• Staff interviews for best management practices, procedures
• Identification of Gore Creek Water Quality Advisory Committee, establish roles, meeting
schedule
• Determine public input process schedule (open houses, feedback mechanisms, etc.)
QUARTERLY REPORT ON PROJECTS AND PROGRAI YA 8/20 14 Q3 2014
REPORT ON PROJECTS AND PROGRAMS
FOR THE QUARTER ENDED SEPTEMBER 30, 2014
Prepared for Town Council Meeting on November 4, 2014
Town Council Focus Area 111- Continually Elevate the Quality of the
Experience
r
UALLYE THE OE THEIENCE
Initiative: Implement technology to ensure competitiveness
Tactic: Complete cellular/Wi-Fi installation by fall 2014
Project: Cellular and Wi-Fi Installation
Budget: Staff time only — no out-of-pocket cost to town
Description: Improve cellular and wireless service throughout Vail by providing space for
equipment and working with Crown Castle and their carriers AT&T and Verizon to upgrade
infrastructure for both cell phone and wireless service
Team Leader: Ron Braden
Summary of Last Quarter Actions:
• Construction is ahead of schedule with 24 nodes completed to date.
• Matterhorn node was approved by Eagle County planning commission.
Summary of Next Steps for Current Quarter:
• Finish hub site along with final five nodes: Popcorn Wagon, First Bank, Arrabelle, Timber
Ridge, and Matterhorn.
• Complete Wi-Fi build out.
• Beta test Public Safety dBlock LTE in Vail Village and Lionshead with State OIT, FBI, and
FirstNet during the 2015 WASC.
QUARTERLY REPORT ON PROJECTS AND PROGR11yl$18/2014 Q3 2014
REPORT ON PROJECTS AND PROGRAMS
FOR THE QUARTER ENDED SEPTEMBER 30, 2014
Prepared for Town Council Meeting on November 4, 2014
Town Council Focus Area 111- Continually Elevate the Quality of the
Experience
Initiative: Implement technology to ensure competitiveness
Tactic: Update town -wide camera infrastructure platform, including new bus cameras
and Vail/Lionshead Village security cameras by summer 2014.
Project: Town -wide Camera Infrastructure
Budget: $100,000 (2013 $30,021; 2014 $69,979)
Description: Install and/or update camera infrastructure in various locations throughout the
town
Team Leader: Ron Braden
Summary of Last Quarter Actions:
• All ToV cameras have been moved to new Milestone server platform.
• Received proposals to replace camera system in buses, including an offer to outfit a bus as
a demonstration.
• Cabling in Municipal building complete for camera retrofit.
Summary of Next Steps for Current Quarter:
• Testing camera system installed on a TOV bus.
• Installation has begun on 24 video cameras in Village and Lionshead pedestrian areas for
2015 WASC.
• Replacing Bosch cameras in Municipal building.
QUARTERLY REPORT ON PROJECTS AND PROGR11yl$18/2014 Q3 2014
REPORT ON PROJECTS AND PROGRAMS
FOR THE QUARTER ENDED SEPTEMBER 30, 2014
Prepared for Town Council Meeting on November 4, 2014
Town Council Focus Area 111- Continually Elevate the Quality of the
Experience
F
ONTINUALLY
LEVATE THE
ALITY OE THEERIENCE
Initiative: Facilitate world-class recreation amenities
Tactic: Complete 18th hole relocation at Vail Golf Club
Project: Establish a new 18th hole and tee boxes
Budget: $489,000
Description: The project establishes a new hole and tee boxes for a new par 4 18th hole, ball
flight from play will be away from the current clubhouse, staging areas and parking lot.
Team Leader: Greg Hall
Summary of Last Quarter Actions:
• Work was completed and opened for play July 1St under budget
Summary of Next Steps for Current Quarter:
QUARTERLY REPORT ON PROJECTS AND PROGR11yl$18/2014 Q3 2014
REPORT ON PROJECTS AND PROGRAMS
FOR THE QUARTER ENDED SEPTEMBER 30, 2014
Prepared for Town Council Meeting on November 4, 2014
Town Council Focus Area 111- Continually Elevate the Quality of the
Experience
F
ONTINUALLY
LEVATE THE
ALITY OE THEERIENCE
Initiative: Facilitate world-class recreation amenities
Tactic: Remodel Nordic Center/Golf Course Clubhouse
Project: Golf Clubhouse and Nordic Center
Budget: $10,882,450 ($376,549 — 2013: $6,268,629 — 2014 $3,900,000 — 2015)
Description: Project was initiated following overwhelming approval by voters to use
conference center funds to upgrade the Vail Golf and Nordic Center. The project met opposition
through the approval process and a lawsuit was filed by 8 adjacent property owners in October
of 2012. The project received planning and environmental commission approval. The lawsuits
have been resolved in the courts and the project can begin to get back on track.
Team Leader: Greg Hall
Summary of Last Quarter Actions:
• An updated construction cost estimate was obtained for the project as well as a second
construction cost estimate. A revised expenditure and future expenditure budgets projection
were updated
• NV5 was hired to review expenditures, cost estimates and develop a revised project budget
• Held a joint Town Council Vail Recreation Board meeting to review the budget and project
recommendations
Summary of Next Steps for Current Quarter:
Held a public hearing on October 7, 2014 to provide direction on the project budget and next
steps.
• Based on the direction received by the Vail Town Council the next steps are:
o Engage a project management firm to assist the Town of Vail with what has become
a difficult project, filled with risk.
QUARTERLY REPORT ON PROJECTS AND PROGR11yl$18/2014 Q3 2014
o Negotiate an Additional Services Authorization with Zehren Associates to restart the
project through completion.
o Regroup all consultants to determine what additional due diligence studies are
needed.
o Allow Zehren to work through Value Engineering options with the Owner and prepare
the Design Review Board submittal package.
o Concurrent with the DRB process, issue an RFQP soliciting CM/GC services.
o The CM/GC selection process will result in additional cost estimates from multiple
firms to validate the budget prior to proceeding past 50% Design Development.
o At the conclusion of Design Development, consider executing a final GMP to lock in
costs and avoid additional escalation risk.
o Begin construction in September 2015
o Complete the construction within 10-12 months.
QUARTERLY REPORT ON PROJECTS AND PROGR11yl$18/2014 Q3 2014
REPORT ON PROJECTS AND PROGRAMS
FOR THE QUARTER ENDED SEPTEMBER 30, 2014
Prepared for Town Council Meeting on November 4, 2014
Town Council Focus Area 111- Continually Elevate the Quality of the
Experience
F
ONTINUALLY
LEVATE THE
ALITY OE THEERIENCE
Initiative: Facilitate world-class recreation amenities
Tactic: Complete upper bench improvements at Ford Park (on time and on budget)
Project: Ford Park Improvements on the upper bench
Budget: Improvements and Fields $8,838,782 ($4,757,990 — 2013; $4,080,792 — 2014)
Description: Continuation of Phase 1 B Improvements under contract with American Civil
Constructors (ACC) that were initiated in August 2013. The sport field portion of the
improvements include realignment of the softball fields to allow for 2 full size soccer/lacrosse
fields, synthetic turf infields, drainage system, irrigation, fencing and site circulation. The civil
portion of the improvements include a new bus lane and shelter, improved parking lot
entrances, new trash building, storm sewer and storm water quality devises, and Frontage Road
turn lanes and shoulders.
Team Leader: Todd Oppenheimer
Summary of Last Quarter Actions:
• ACC substantially completed all improvements associated with the Phase 1 B and Sport
Field projects. The sod for the sport field was installed the week of August 5, 2014.
Summary of Next Steps for Current Quarter:
• ACC has several punch list items to complete which will occur by the end of October.
• A representative from Graffs Turf Farm was on-site on October 14, 2014 to assess the
condition and establishment of the sport field turf grass. His review indicated the sod had
rooted in very well and should be in good condition for use in the spring. Soil and tissue
samples were collected for analysis and preparation of a fertilization regime for next season.
QUARTERLY REPORT ON PROJECTS AND PROGR11yl$18/2014 Q3 2014
REPORT ON PROJECTS AND PROGRAMS
FOR THE QUARTER ENDED SEPTEMBER 30, 2014
Prepared for Town Council Meeting on November 4, 2014
Town Council Focus Area 111- Continually Elevate the Quality of the
Experience
F
ONTINUALLY
LEVATE THE
ALITY OE THEERIENCE
Initiative: Facilitate world-class recreation amenities
Tactic: Complete improvements at the Gerald R. Ford Amphitheater.
Project: Ford Park Improvements Gerald R. Ford Park Amphitheater
Budget: Gerald R. Ford Amphitheater $2,100,000 Conference Center Funds
($1,257,306 — 2012; $842,694 — 2013) plus $1,210,000 advance to
Vail Valley Foundation
Description: Vail Valley Foundation managed project. The improvements include the
construction of the social courtyard with tensile roof structure and Ford Family Tribute.
Team Leader: Greg Hall / VVF
Summary of Last Quarter Actions:
• Construction completed
Summary of Next Steps for Current Quarter:
• Zehren Associates is preparing plans for the installation of 2 emergency egress gates in
the back fence of the Amphitheater. These gates are required by the building
department to allow safe egress from the facility in the case of an emergency.
QUARTERLY REPORT ON PROJECTS AND PROGR11yl$18/2014 Q3 2014
REPORT ON PROJECTS AND PROGRAMS
FOR THE QUARTER ENDED SEPTEMBER 30, 2014
Prepared for Town Council Meeting on November 4, 2014
Town Council Focus Area 111- Continually Elevate the Quality of the
Experience
F
ONTINUALLY
LEVATE THE
ALITY OE THEERIENCE
Initiative: Facilitate world-class recreation amenities
Tactic: Complete improvements to lower bench playground and restrooms at Ford Park
Project: Ford Park Playground Safety Improvements/Public Restrooms
Budget: Playground safety improvements $304,000; restrooms $368,268 ($34,094 —
2013; $334,174 — 2014)
Description: Provide safety and functional improvements to playground last modified in 2000
and replace restrooms built in1984 at lower bench. Timing of projects to be concurrent.
Team Leader: Todd Oppenheimer
Summary of Last Quarter Actions:
• This project had been on hold pending approval of the Betty Ford Alpine Garden
Education Center.
Summary of Next Steps for Current Quarter:
• Staff directed the previously selected consultant team of Martin and Martin Engineering and
Zehren Associates Architects/Landscape Architects to restart work on the playground
restroom and associated playground modifications on October 7. The intention is to
proceed through the approval process and possibly negotiate a joint construction effort with
the Betty Ford Alpine Gardens Education Center.
• The existing walkway between the upper and lower bench will be retained.
• 2 additional parking spaces near the amphitheater entrance will be constructed and a
system to allow disabled park visitors to enter the park during non-event days will be
implemented.
QUARTERLY REPORT ON PROJECTS AND PROGR11yl$18/2014 Q3 2014
REPORT ON PROJECTS AND PROGRAMS
FOR THE QUARTER ENDED SEPTEMBER 30, 2014
Prepared for Town Council Meeting on November 4, 2014
Town Council Focus Area 111- Continually Elevate the Quality of the
Experience
F
ONTINUALLY
LEVATE THE
ALITY OE THEERIENCE
Initiative: Facilitate world-class recreation amenities
Tactic: Complete improvements at the Gerald R. Ford Amphitheater.
Project: Ford Park Improvements Gerald R. Ford Park Amphitheater
Budget: Gerald R. Ford Amphitheater $2,100,000 Conference Center Funds
($1,257,306 — 2012; $842,694 — 2013) plus $1,210,000 advance to
Vail Valley Foundation
Description: Vail Valley Foundation managed project. The improvements include the
construction of the social courtyard with tensile roof structure and Ford Family Tribute.
Team Leader: Greg Hall / VVF
Summary of Last Quarter Actions:
• Construction completed
Summary of Next Steps for Current Quarter:
• Zehren Associates is preparing plans for the installation of 2 emergency egress gates in
the back fence of the Amphitheater. These gates are required by the building
department to allow safe egress from the facility in the case of an emergency.
QUARTERLY REPORT ON PROJECTS AND PROGR11yl$18/2014 Q3 2014
REPORT ON PROJECTS AND PROGRAMS
FOR THE QUARTER ENDED SEPTEMBER 30, 2014
Prepared for Town Council Meeting on November 4, 2014
Town Council Focus Area 111- Continually Elevate the Quality of the
Experience
F
ONTINUALLY
LEVATE THE
ALITY OE THEERIENCE
Initiative: Facilitate world-class recreation amenities
Tactic: Design and renovate Booth Creek Park
Project: Booth Creek Park Redevelopment/Booth Creek Playground Safety
Improvements/Booth Creek Tennis Courts
Budget: Park redevelopment design $250,000; playground $385,250; tennis courts
$262,000
Description: Plan and design renovations of Booth Creek Park in 2014 with final construction
in 2017; playground safety improvements and tennis courts dependent on overall
design.
Team Leader: Todd Oppenheimer
Summary of Last Quarter Actions:
• The Town Council approved the design program (list of amenities) for Booth Creek Park on
August 5.
Summary of Next Steps for Current Quarter:
• Surveyors are in the process of refining survey data to add key tree and shrub areas
identified by the neighborhood and to better define the current topography.
• Staff will prepare park design concepts for review by the Town Council and Neighborhood in
late December or early January.
QUARTERLY REPORT ON PROJECTS AND PROGR11yl$18/2014 Q3 2014
REPORT ON PROJECTS AND PROGRAMS
FOR THE QUARTER ENDED SEPTEMBER 30, 2014
Prepared for Town Council Meeting on November 4, 2014
Town Council Focus Area 111- Continually Elevate the Quality of the
Experience
F
ONTINUALLY
LEVATE THE
ALITY OE THEERIENCE
Initiative: Facilitate world-class recreation amenities
Tactic: Locate, design and create a timetable to build a permanent skate park
Project: Permanent Skate Park
Budget: None
Description: Evaluate sites to locate a permanent skate park to replace the temporary facility
installed on the Lionshead parking structure upper deck each year. The
temporary skate park ramps were constructed 8 years ago and should be
replaced within the next 1 to 2 years. Once a suitable location is established,
develop a design proposal and prepare a proposed budget and timetable for
implementation.
Team Leader: Todd Oppenheimer
Summary of Last Quarter Actions:
• Town and VRD staff have worked with local skaters and American Ramp Company to
prepare a preliminary design for a skate park in the Lionshead Atrium.
Summary of Next Steps for Current Quarter:
• Staff will present the preliminary design to the Town Council at the November 18, 2014
session.
QUARTERLY REPORT ON PROJECTS AND PROGR11yl$18/2014 Q3 2014
TOWN OF VAIN
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: November 18, 2014
ITEM/TOPIC: Update of the design for a permanent skate park in the atrium space of the
Lionshead Structure.
PRESENTER(S): Todd Oppenheimer, Public Works; Cameron Chaney, Vail Ski and
Snowboard Academy Student; and CJ Poulin, Vail Recreation District Skateboard Instructor
ACTION REQUESTED OF COUNCIL: Listen to the presentation and determine level of
interest in continuing to explore the concept.
BACKGROUND: Having exhausted all other sites, previous Town Council direction included
evaluation and preliminary design for a permanent skate park in the atrium space of the
Lionshead Structure. Staff have completed an initial evaluation and prepared preliminary
design as collaborative effort between local skaters and a professional skate park design and
construction company. Staff and local skaters will present information to inform the Town
Council that all significant issues identified to date can be accommodated and a unique, high
quality skate park can be realized in the space.
ATTACHMENTS:
Lionshead Atrium Memorandum
11/18/2014
TOWN of vara;
Memorandum
To: Vail Town Council
From: Department of Public Works
Date: November 18, 2014
Subject: Lionshead Structure Permanent Skate Park — Design Update
Introduction:
The purpose of this discussion is to provide an update of the design for a permanent skate park
in the atrium space of the Lionshead Structure.
Background:
As discussed previously with the Town Council, the existing temporary skate park structures
have reached the end of their life cycle. The replacement of the temporary structures is
currently funded in the 2015 RETT Capital Budget for $260K. The annual cost to set up and
take down the temporary ramps is approximately $30K. An initial concept for a skate park in the
Lionshead Parking Structure Atrium space was created by a local high school student Cameron
Chaney. At the Council's direction staff has continued to work with Cameron and Vail
Recreation District skating instructor CJ Poulin as well as American Ramp Company (ARC), one
of the nations leading skate park design and construction companies. ARC provided and initial
design which was critiqued by the Cameron and CJ and then updated to the current design
presented here.
American Ramp Company current design:
The Atrium is the unused space between the north and south structures. The dimensions of the
space are 25' wide by 230' long creating a 5700 square foot skate park. ARC was given the
task of utilizing the space to its fullest and designing a destination skate park for residents and
guests.
The design entity within ARC is Hard Core Studio (HC Studio). The following link will direct the
Town Council members to a series of 2D and 3D images of the preliminary design by HC
Studios as well as several photos of the Atrium.
https://owncloud.americanrampcompany.com/public.php?service=files&t=c66c64b83d69adf082
40965cdb91badc
Click on file 9215 for the updated design. The video fly -through is a very large file and probably will not
play by just clicking on it. The file must be downloaded to a computer with Flash Player installed. It will
be shown at the Council meeting.
The design includes a new layout and several features suggested by our local skaters. The
updated design reflects considerations for all abilities, current skate preferences and allows for
creativity in how the features are used. The color selection included in the images prepared by
ARC is not the final colors. The colors will be selected carefully, with input from Molly Eppard,
AIPP, to brighten the space and increase visual interest. Molly has suggested possible ways to
incorporate art into the skate park through railing design and graphics on the end walls and
11/18/2014
upper levels of the structure. A series of street art style images may fit in well with the skate
park activity. An allowance for art elements is included in the preliminary project estimate.
Design Challenges:
Several design challenges were referenced in the August 19 presentation and memorandum.
These challenges included the following items.
5' grade change across the space. Professional engineers will provide
recommendations for measures required to protect the foundations and maintain air flow
through the structure.
Drainage of storm water from the space. An existing storm sewer beneath the space
that can be tied into and utilized to remove water from the storm water from the site.
Expansion joints in the long sections of concrete. ARC is taking this into account in the
design.
Available electric service. Conversion of the lighting in the Lionshead Structure to
energy efficient LED fixtures has created available circuits in the system.
Security and safety. Moses Gonzales, Vail PD, provided great insight and suggestions
in regards to public safety and security. Security cameras and a means to manage
pedestrian flow and protect people and property from errant skateboards have been
included it the preliminary project estimate.
Hours of operation. The posted closing time for the park will probably be 10 PM. This
can be accomplished by putting the lighting on a time clock and/or having a staff
member lock the gates. The details of the day-to-day operations will be worked out by
the staff. Restrooms are available in the Welcome Center lower level and can be left
open to match hours of operation.
American Ramp Company did provide a construction proposal for the LH Atrium skate park.
Starting with the ARC proposal and adding in the cost of design, estimated costs for additional
construction and installation costs of items beyond the actual skating surface and contingency
provides a current project estimate in the $ 1.5 M range.
Staff will continue to refine the potential design and cost of construction of the skate park. The
Lionshead Atrium site presents many challenges for engineering and construction which affect
the cost. The staff working with ARC and local engineering companies would need to advance
the design and engineering of the skate park to further refine the project issues and costs and
report back to the council.
Town of Vail 11/18/2014 Page 2
TOWN OF VAIN
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: November 18, 2014
ITEM/TOPIC: First reading of Ordinance No. 19, Series 2014, an Ordinance providing for the
levy assessment and collection of town property taxes due for the 2014 tax year and payable
in the 2015 fiscal year.
PRESENTER(S): Kathleen Halloran, Finance Director
ACTION REQUESTED OF COUNCIL: Approve or approve with amendments Ordinance No.
19, Series 2014
BACKGROUND: Please see attached memo
STAFF RECOMMENDATION: Approve or approve with amendments Ordinance No. 19,
Series 2014
ATTACHMENTS:
Ordinance No. 19 Series of 2014
11/18/2014
TOWN OF VAIL
TO: Vail Town Council
FROM: Finance Department
DATE: November 13, 2014
SUBJECT: Mil Levy Ordinance
I. SUMMARY
Authorization for the collection of property taxes in 2014
II. DISCUSSION
You will be asked to approve the attached mil levy ordinance upon first reading on Tuesday
evening. This ordinance authorizes the collection of property taxes in 2014 based upon 2013
assessed valuations of property within the town's boundaries. Eagle County is responsible for
assessing values and for collecting property taxes on our behalf. The town is required by
Colorado state law to certify the mil levy by December 15 of each year. Since two readings of
an ordinance are required, we will bring the first reading on Tuesday and the second reading on
December 2nd to enable us to meet the December 15 date. The attached ordinance is based
on preliminary assessed valuations from the county (as of August, 2014).
The town's base mil levy as shown in the ordinance is 4.69 mils and the abatement levy is .045
mils. Abatement results when a taxpayer protests an assessed valuation after the normal
protest period and is refunded a portion of the tax already due or paid. The abatement mil levy
allows the town to recoup the refunded amount. This abatement levy of .045 mils equates to an
additional $3.13 per year for a $1 million home.
The property tax authorized by the attached ordinance will generate $4.1 million in revenue in
2014, representing approximately 7% of the town's total revenue.
11/18/2014
ORDINANCE NO. 19
SERIES OF 2014
AN ORDINANCE PROVIDING FOR THE LEVY ASSESSMENT AND COLLECTION
OF TOWN AD VALOREM PROPERTY TAXES DUE FOR THE 2013 TAX YEAR AND
PAYABLE IN THE 2014 FISCAL YEAR.
WHEREAS, it is necessary for the Town Council to provide for the levy, assessment and
collection of Town ad valorem property taxes due for the 2014 year and payable in the 2015
fiscal year.
NOW, THEREFORE, be it ordained by the Town Council of the Town of Vail,
Colorado, that:
1. For the purpose of defraying part of the operating and capital expenses of the
Town of Vail, Colorado, during its 2015 fiscal year, the Town Council hereby levies a property
tax of 4.735 mills upon each dollar of the total assessed valuation of $878,875,410 for the 2014
tax year of all taxable property within the Town, which will result in a gross tax levy of
$4,161,233 calculated as follows:
Base mill levy 4.690 $4,121,926
Abatement levy .045 _ 39,307
Total mill levy 4.735 4 161 233
Said assessment shall be duly made by the County of Eagle, State of Colorado, as directed by the
Colorado Revised Statutes (1973 as amended), and as otherwise required by law.
2. If any part, section, subsection, sentence, clause or phrase of this ordinance is for
any reason held to be invalid, such decision shall not affect the validity of the remaining portions
of this ordinance; and the Town Council hereby declares it would have passed this ordinance,
and each part, section, subsection, sentence, clause or phrase thereof, regardless of the fact that
any one or more parts, sections, subsections, sentences, clauses or phrases be declared invalid.
3. The Town Council hereby finds, determines, and declares that this ordinance is
necessary and proper for the health, safety, and welfare of the Town of Vail and the inhabitants
thereof.
4. The repeal or the repeal and reenactment of any provision of the Municipal Code
of the Town of Vail as provided in this ordinance shall not affect any right which has accrued,
Ordinance 19, Series of 2014
11/18/2014
any duty imposed, any violation that occurred prior to the effective date hereof, any prosecution
commenced, nor any other action or proceedings as commenced under or by virtue of the
provision repealed or repealed and reenacted. The repeal of any provision hereby shall not
revive any provision or any ordinance previously repealed or superseded unless expressly stated
herein.
5. All bylaws, orders, resolutions, and ordinances, or parts thereof, inconsistent
herewith are repealed to the extent only of such inconsistency. This repealer shall not be
construed to revise any bylaw, order, resolution, or ordinance, or part thereof, theretofore
repealed.
INTRODUCED, READ ON FIRST READING, APPROVED AND ORDERED
PUBLISHED ONCE IN FULL, this 18th day of November, 2014. A public hearing shall be
held hereon at 6 P.M. on the 2nd day of December, 2014, at the regular meeting of the Town
Council of the Town of Vail, Colorado, in the Municipal Building of the Town.
ATTEST:
Patty McKenny, Town Clerk
Ordinance 19, Series of 2014
Andrew P. Daly, Mayor
11/18/2014
Towx of vn' 1[1
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: November 18, 2014
ITEM/TOPIC: Second reading of Ordinance No. 17, Series of 2014, an Ordinance to Rezone
a Portion of Parcel 1 of the Golden Peak Ski Base And Recreation District Parcel Subdivision
From Ski Base Recreation District to Ski Base Recreation 2 District, Located at 460 Vail Valley
Drive/Parcel 1, Golden Peak Ski Base and Recreation District Parcel Subdivision, and Setting
Forth Details in Regard Thereto. (PEC140022)
PRESENTER(S): Jonathan Spence, Planner
ACTION REQUESTED OF COUNCIL: The Vail Town Council shall approve, approve with
modifications, or deny Ordinance No. 17, Series of 2014, upon second reading.
BACKGROUND: Vail Resorts, Inc., intends to transfer the subject property to the Ski and
Snowboard Club Vail so that it may be combined with the existing Ski and Snowboard Club
parcel. It is anticipated that the transfer will occur shortly before the commencement of the
redevelopment. The purpose of the amendment is to establish a development site with uniform
zoning for the redevelopment of the Ski and Snowboard Club Vail Clubhouse.
STAFF RECOMMENDATION: On October 27, 2014, the Planning and Environmental
Commission unanimously forwarded a recommendation of approval to the Vail Town Council
for a zone district boundary amendment, pursuant to Section 12-3-7, Amendment, Vail Town
Code, to rezone a portion of Parcel 1 of the Golden Peak Ski Base And Recreation District
Parcel subdivision from Ski Base Recreation District to Ski Base Recreation 2 District, located
at 460 Vail Valley Drive/Parcel 1, Golden Peak Ski Base and Recreation District Parcel
subdivision, and setting forth details in regard thereto. This recommendation was based upon
the review of the criteria outlined in the October 27, 2014 memorandum to the Planning and
Environmental Commission, and the evidence and testimony presented.
ATTACHMENTS:
Town Council Memorandum
Ordinance No. 17
11/18/2014
0) rowN of vAiL
Memorandum
TO: Vail Town Council
FROM: Community Development Department
DATE: November 18, 2014
SUBJECT: Second reading of Ordinance No. 17, Series of 2014, an ordinance to rezone a
portion of Parcel 1 of the Golden Peak Ski Base And Recreation District Parcel
subdivision from Ski Base Recreation District to Ski Base Recreation 2 District,
located at 460 Vail Valley Drive/Parcel 1, Golden Peak Ski Base and Recreation
District Parcel subdivision, and setting forth details in regard thereto.
(PEC140022)
Applicant: Ski and Snowboard Club Vail (SSCV),
represented by Braun Associates, Inc.
Planner: Jonathan Spence
SUMMARY
The applicant, Ski and Snowboard Club Vail (SSCV), represented by Braun Associates,
Inc., is requesting a second reading of Ordinance No. 17, Series of 2014, an ordinance to
rezone a portion of Parcel 1 of the Golden Peak Ski Base And Recreation District Parcel
subdivision from Ski Base Recreation District to Ski Base Recreation 2 District, located at
460 Vail Valley Drive/Parcel 1, Golden Peak Ski Base and Recreation District Parcel
subdivision, and setting forth details in regard thereto.
II. ACTION REQUESTED OF THE TOWN COUNCIL
The Vail Town Council shall approve, approve with modifications, or deny Ordinance
No. 17, Series of 2014, upon second reading.
III. BACKGROUND
On March 6, 2012, the Vail Town Council adopted Ordinance No. 1, Series of 2012,
which rezoned the existing SSCV property from the Ski Base/Recreation (SBR) District to
the SBR2 District. The intent of the rezoning identified at that time was to facilitate the
redevelopment of the parcel separate from the Golden Peak Development Site. The
language in the SBR District is very specific to the Golden Peak Lodge, and does not
accommodate the stand alone development of the SSCV facility as a mixed use building.
11/18/2014
On October 27, 2014, the Planning and Environmental Commission approved a final plat,
pursuant to Chapter 13-4, Minor Subdivision, Vail Town Code, to allow for the re-
subdivision of Parcel 1 of the Golden Peak Ski Base and Recreation District Parcel and
Part of Tract B, Vail Village Filing 7, in order to establish Parcel 3, Golden Peak Ski Base
And Recreation District Parcel, the redevelopment site for Ski and Snowboard Club Vail.
The newly formed Parcel 3 consists of the existing SSCV parcel, as formed in 1976, and
approximately 0.258 acres transferred from the existing Vail Resorts adjacent parcel. The
illustration below shows the existing and future parcel:
N22'50'04"E
134.17'
DESCRIBED PARCEL
0.258 ACRES
(R 444
..E W I'QR�ERi�
as oo' SKI AND SNOWBOARD
CLUB VAIL
S30'39'56"W (BOOK 247, PAGE 18)
90.00'
20.42`
582'19'22"E
1/26.69'
NOT35'59"E
90,00'
_ ss''n,��.e
09S 26
W
PARCEL 1
GOLDEN PEAR SKI BASE &
RECREATION DISTRICT PARCEL
N
a PINGS DEL
NORTE
X
X
b
On October 27, 2014, the Planning and Environmental Commission unanimously
forwarded a recommendation of approval to the Vail Town Council for a zone district
boundary amendment, pursuant to Section 12-3-7, Amendment, Vail Town Code, to
rezone a portion of Parcel 1 of the Golden Peak Ski Base And Recreation District Parcel
subdivision from Ski Base Recreation District to Ski Base Recreation 2 District, located at
460 Vail Valley Drive/Parcel 1, Golden Peak Ski Base and Recreation District Parcel
subdivision, and setting forth details in regard thereto. This recommendation was based
upon the review of the criteria outlined in the October 27, 2014 memorandum to the
Planning and Environmental Commission, and the evidence and testimony presented.
Included in proposed Ordinance No. 17, Series of 2014, is a trigger mechanism that enacts
the zone change upon the recordation of the plat revising the property boundary. This is
proposed to ensure that a rezoning does not occur that results in a property with more than
one zoning. If the plat, anticipated to be executed prior to development in the Spring of
2015, is not recorded, the proposed rezoning will expire upon the expiration of the
Conditional Use Permit approval, two years from date of approval if a building permit is not
obtained and construction not commenced and diligently pursued toward completion.
Town of Vail 11/18/2014 Page 2
IV. PLANNING AND ENVIRONMENTAL COMMISSION RECOMMENDATION
Should the Vail Town Council choose to approve Ordinance No. 17, Series of 2014, upon
second reading, the Planning and Environmental Commission recommends the Council
pass the following motion:
"The Vail Town Council approves, on first reading, Ordinance No. 17, Series of 2014, an
ordinance to rezone a portion of the newly created Parcel 3 of the Golden Peak Ski
Base And Recreation District Parcel subdivision from Ski Base Recreation District to Ski
Base Recreation 2 District, located at 460 Vail Valley Drive/Parcel 1, Golden Peak Ski
Base and Recreation District Parcel subdivision, and setting forth details in regard
thereto. "
Should the Vail Town Council choose to approve Ordinance No. 17, Series of 2014, the
Planning and Environmental Commission recommends the Council make the following
findings:
"Based upon the review of the criteria outlined in Sections Vlll of the Staff memorandum
to the Planning and Environmental Commission dated October 27, 2014, and the
evidence and testimony presented, the Vail Town Council finds:
That the amendments are consistent with the adopted goals, objectives and
policies outlined in the Vail comprehensive plan and compatible with the
development objectives of the town;
2. That the amendments are compatible with and suitable to adjacent uses and
appropriate for the surrounding areas; and,
3. That the amendments promote the health, safety, morals, and general welfare of
the town and promote the coordinated and harmonious development of the town
in a manner that conserves and enhances its natural environment and its
established character as a resort and residential community of the highest
quality. "
Town of Vail 11/18/2014 Page 3
ORDINANCE NO. 17
SERIES OF 2014
AN ORDINANCE FOR A ZONE DISTRICT BOUNDARY AMENDMENT, PURSUANT
TO SECTION 12-3-7, AMENDMENT, VAIL TOWN CODE, TO ALLOW FOR A
REZONING OF A PORTION OF PARCEL 1 OF THE GOLDEN PEAK SKI BASE AND
RECREATION DISTRICT PARCEL SUBDIVISION FROM SKI BASE RECREATION
DISTRICT TO SKI BASE RECREATION 2 DISTRICT, LOCATED AT 460 VAIL
VALLEY DRIVE/PARCEL 1, GOLDEN PEAK SKI BASE AND RECREATION
DISTRICT PARCEL SUBDIVISION, AND SETTING FORTH DETAILS IN REGARD
THERETO.
WHEREAS, the Town of Vail, in the County of Eagle and State of Colorado (the
"Town"), is a home rule Town duly existing under the Constitution and laws of the State
of Colorado and its home rule charter (the "Charter"); and,
WHEREAS, the members of the Town Council of the Town (the "Council") have been
duly elected and qualified; and,
WHEREAS, Section 12-3-7, Amendment, Vail Town Code, sets forth the procedures for
amending a zone district boundary; and,
WHEREAS, the subject property, described in Exhibits A and B, attached hereto and
incorporated herein by this reference, (the "subject property"); and,
WHEREAS, on August 7, 1973, the Town of Vail adopted Ordinance No. 8, Series of
1973, to establish comprehensive zoning regulations for the Town of Vail; and,
WHEREAS, Vail Resorts, Inc., intends to transfer the subject property to the Ski and
Snowboard Club Vail so that it may be combined with the existing Ski and Snowboard
Club parcel; and,
WHEREAS, the purpose of the amendment is to establish a development site with
uniform zoning for the redevelopment of the Ski and Snowboard Club Vail Clubhouse;
and,
WHEREAS, on October 27, 2014, the Town of Vail Planning and Environmental
Commission held a public hearing on the zone district boundary amendment to rezone
the subject property from Ski Base Recreation District to Ski Base Recreation 2 District;
and,
WHEREAS, on October 27, 2014, the Town of Vail Planning and Environmental
Commission forwarded a unanimous recommendation of approval to the Vail Town
Council for the zone district boundary amendment; and,
WHEREAS, the Vail Town Council finds and determines that the amendment is
Ordinance No. 17, Series 2014
11 18/2014
consistent with the applicable elements of the adopted goals, objectives and policies
outlined in the Vail Comprehensive Plan and is compatible with the development
objectives of the town; and,
WHEREAS, the Vail Town Council finds and determines that the amendment to the
Town Code furthers the general and specific purposes of the Zoning Regulations; and,
WHEREAS, the Vail Town Council finds and determines that the amendment promotes
the health, safety, morals, and general welfare of the town and promote the coordinated
and harmonious development of the town in a manner that conserves and enhances its
natural environment and its established character as a resort and residential community
of the highest quality.
NOW, THEREFORE, BE IT ORDAINED, BY THE TOWN COUNCIL OF THE TOWN
OF VAIL, COLORADO THAT:
Section 1. This ordinance adopts the following zone district boundary
amendment as further described in Exhibits A and B:
A rezoning from the Ski Base Recreation District to Ski Base Recreation 2
District
Section 2. Condition Precedent and Expiration The rezoning set forth
in Section 1 hereof shall take effect on the date that the Final Plat for the Golden
Peak Ski Base and Recreation Parcel Subdivision, creating Parcel 3, is properly
recorded with the Eagle County Clerk and Recorder; provided that, if the Final Plat
for the Golden Peak Ski Base and Recreation Parcel Subdivision, creating Parcel 3,
has not been properly recorded by October 27, 2016 the rezoning set forth in
Section 2 hereof shall not take effect.
Section 3. Pursuant to Section 12-3-7, Amendment, Vail Town Code, and the
evidence and testimony presented in consideration of this ordinance, the Vail Town
Council finds and determines the follows:
a. The zone district boundary amendment is consistent with the adopted goals,
objectives and policies outlined in the Vail comprehensive plan and compatible
with the development objectives of the town;
b. The zone district boundary amendment is compatible with and suitable to
adjacent uses and appropriate for the surrounding areas; and,
c. The zone district boundary amendment promotes the health, safety, morals,
and general welfare of the town and promotes the coordinated and
harmonious development of the town in a manner that conserves and
enhances its natural environment and its established character as a resort and
residential community of the highest quality.
Ordinance No. 17, Series 2014 2
11218/2014
d. This ordinance is necessary and proper for the health, safety and welfare of
the Town of Vail and the inhabitants thereof.
Section 4. If any part, section, subsection, sentence, clause or phrase of this
ordinance is for any reason held to be invalid, such decision shall not effect the validity
of the remaining portions of this ordinance; and the Town Council hereby declares it
would have passed this ordinance, and each part, section, subsection, sentence, clause
or phrase thereof, regardless of the fact that any one or more parts, sections,
subsections, sentences, clauses or phrases be declared invalid.
Section 5. The amendment of any provision of the Town Code as provided in this
ordinance shall not affect any right which has accrued, any duty imposed, any violation
that occurred prior to the effective date hereof, any prosecution commenced, nor any
other action or proceeding as commenced under or by virtue of the provision amended.
The amendment of any provision hereby shall not revive any provision or any ordinance
previously repealed or superseded unless expressly stated herein.
Section 6. All bylaws, orders, resolutions and ordinances, or parts thereof,
inconsistent herewith are repealed to the extent only of such inconsistency. This
repealer shall not be construed to revise any bylaw, order, resolution or ordinance, or
part thereof, theretofore repealed.
INTRODUCED, READ ON FIRST READING, APPROVED, AND ORDERED
PUBLISHED ONCE IN FULL ON FIRST READING this 4th day of November, 2014, and
a public hearing for second reading of this Ordinance set for the 18th day of November,
2014, in the Council Chambers of the Vail Municipal Building, Vail, Colorado.
Andrew P. Daly, Mayor
ATTEST:
Patty McKenny, Town Clerk
Ordinance No. 17, Series 2014 3
11318/2014
READ AND APPROVED ON SECOND READING AND ORDERED PUBLISHED
this 18th day of November, 2014.
Andrew P. Daly, Mayor
ATTEST:
Patty McKenny, Town Clerk
Ordinance No. 17, Series 2014 4
11/18/2014
Exhibit A
PRDPERIY DESCRIP1101,1
That part of Parcel 1, Golden Peok Ski gore and Recreation ❑IstricL Pare-1,car
o ding to the mop
thweof recorded in the office of the Eagle Counky, Colorado, Clerk rind Recorder, described oe
follows;
Dagrnning at a point on the northerly boundary of card Parcel 1, oleo being the southerly right of
wuy of V it Volley Drive, whence the northecstedy comer gf said Parcel 1 mmmgn with the
northwastedy canner of Pinoa del Norte Condominiums, according to this map thereof recorded in
the affloe of the Eagle County Colorado, Clerk and Recorder, bears S62'1922'E 57.51 feet;
thence deporting said line 52256'6414 139.33 feet; thence 157'09'56V 177.42 feet;
thence N22'50'04'E 134.17 feet to sold northerly boundary of Parcel 1; thence along sold
boundary S5721J'1>4-'E 24.42 fce to the nvr#hxcp" comer gf the Ski and Snaxbgard Club
Vail Parcel as recorded in Book 247, Page 16, in the office, of the Engle County, Colorado, Clerk
and Recorder, thence the following 3 coureea alone the rreatsdy, vouthody, and casterfy linea of
mid Ski onel Snowboard Club Voll Perael- 1] 53D'39'56"W OO.UD feet; 2} SE716'34'E
155.28 feet; 3) N6735'59"E 9090 fset; thsncs along said northerly Ilne of Parcel 1
88T19'22'E 39.18 feet; to the poinL of beginning, cantoining 6.2538 ac , mom ar less.
Stan H II N
Colored P.L 26586 ,
Eagle Iley Surveying,. Inc_
Date:_
D' 1 ac, 20 o'
SCALE:
V�
S g02g,q4-"E P { SKI AND SNOWROAR❑
CLUB VAIL
531139' 13'W (WOK 247. PAGE I M.)
96.00
20.42
582'19'22'E
7.89,
N2256'64�E
134.17 NOT35'59'E 9_fe 61.51
90.00'
T }a,
0
DESCRIBED PARCEL
6,258 ACRES At
if f a PINGS DEL
NO RTE
PARCEL 1
GOLDEN PEAK SKI BASE &
RECREATION DISTRICT PARCEL
Ordinance No. 17, Series 2014 5
11518/2014
JOB Na. 10913
Zone District Amendment Proposal
Part of Parcel 1,
Golden Peak Ski Base and Recreatoin District Parcel
460 Vail Valley Drive
eFeet
0 125 250
Subject Property
This map was created by the Town of Vail GIST... Use athis map should be for general purposes only. The Town of Vail does not wafrantthe accuracy of Ne information contained herein_
(where shown, parcel line work -is approximate)
Last Modified: October 23, 2014 TOWN OF VAlL
TOWN OF VAIN
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: November 18, 2014
ITEM/TOPIC: Second reading of Ordinance No. 18, Series 2014, an Ordinance adopting a
budget and financial plan and making appropriations to pay the costs, expenses and liabilities
of the Town of Vail, Colorado for its fiscal year January 1, 2015 through December 31, 2015
PRESENTER(S): Kathleen Halloran, Finance Director
ACTION REQUESTED OF COUNCIL: Approve or approve with amendments Ordinance No.
18, Series 2014
BACKGROUND: Please see attached memo
STAFF RECOMMENDATION: Approve or approve with amendments Ordinance No. 18,
Series 2014
ATTACHMENTS:
Ordinance No. 18 Series of 2014
11/18/2014
TOWN Of
VAIL 't
Memorandum
TO: Vail Town Council
FROM: Finance Department
DATE: November 13, 2014
SUBJECT: 2015 Proposed Budget — Ordinance 18
SUMMARY
The first reading of Ordinance 18 on November 4th was passed.
DISCUSSION
The following are responses relating to Council's questions during the first reading of the
budget ordinance:
• Council requested further information regarding the proposed 1 % pool of salary dollars
for exceptional performers. After some internal discussion with the Directors, a more
comprehensive plan is proposed (see attachment).
Council requested further information regarding employee benefits as a percentage of
salary and the comparison to other resort communities. As provided in the June 17,
2014 council retreat, our key benefits remain about average (slightly above average for
retirement, below average for health care, and about average for fitness/wellness). In
addition the compensation comparison showed the town's full-time workforce being paid
below the average of our comparison group by about three percent, thus the direction for
council to match the market for merit increases and provide one percent pool for
exceptional performers. Regarding a comparison on benefits as a percent of salary,
historical analysis showed that there is not a common standard on what is included in
the benefits costs from one group to another. For example, many entities budget
workers' compensation coverage in department salary budgets and unemployment
expenses in the HR budget. The TOV includes both of these items in the benefits
budget. But with the combination of salaries and benefits, the town continues to
maintain a slightly -below average standing competitively, as shown in a presentation to
Council in June (see attached for the original presentation).
• The Benefits exhibit on page 20 has been revised to include the base salary amounts
used to calculate the cost of benefits as a percentage of salary expense. Also included
are salary items that do not factor into the calculation such as overtime, bonuses, extra
pay and other items that are "non -pensionable".
Council requested more information on the 2.95 increase in headcount for the
Administrative function (shown in the 10 -year Summary of Positions on page 19). The
following proposed headcount changes presented in the first reading includes 1.0 FTE
for Community Information and Economic Development support, 1.0 FTE for an IT
Systems Engineer position and an increase of 0.2 FTE to bring the Special Events
coordinator position to 40 hours per week. 1.0 FTE now recorded in the Administrative
11/18/2014
function is offset by a 1.0 reduction in the Town Officials function to reflect a change in
reporting structure for an employee (net zero impact).
Council requested more information on year -over -year variances in expenditures in the
Administrative department. On page 22, the General Fund expenditures by department
shows a 19.2% ($290,080) increase in the "Town Officials" department from 2014
amended budget, which is the result of the $150,000 proposed 1 % performance pool
and $117,000 for the 2015 World Championships. Other department variances
questioned include a 17% increase ($255,054) in Community Development, which is the
result of $96,200 planning dollars for projects such as the Chamonix master plan, Vail
Village Characterization Preservation plan, as well as updates to the Land Use and
Housing Strategic Plans. The budget variance also includes the addition of a Sr. Long
Range Planner with an emphasis on affordable housing.
• Per Council's direction during the first reading, staff has now included $50,000 of funding
for fireworks and $400,000 for the Burton US Open (as a Vail Brand event) within the
Council Contributions line item in the General Fund (page 21).
• Timber Ridge Fund has been updated for a $4,500 reduction to parking revenue based
on limits to secondary parking spaces for rent to tenants.
Town of Vail 11/18/2014 Page 2
Town of Vail
Guidelines for Exceptional Performers (1% Pool)
2015
Purpose
The goal of the program is to provide special recognition to employees who have accomplished
an extraordinary achievement within our organization. The purpose of the Program is to:
o Demonstrate the Town's commitment to its vision, mission, and values.
o Recognize extraordinary contribution to the accomplishments in the Town's strategic plans.
o Reward employees for exemplary service to the Town and its customers.
o Foster the development of a pay -for -performance culture.
Recognitions will be tied to the Town's Strategic Plans. This recognition program offers
mechanisms to effectively motivate and retain valued employees who provide exemplary
performance or meet specified targets. These programs are intended to reward employees whose
achievements have resulted in a particular benefit to the Town.
Such achievements may include: Performance substantially beyond expectation on a specific
assignment, task or goal; Contributions that have a significant impact on department or Town
objectives; Extraordinary efforts above and beyond the normal duties of the position.
Accomplishments should be measurable and may often be quantified as to the results they
produced. Awards can be given on an individual or team basis.
Monetary and Nonmonetary Awards
A lump -sum bonus to recognize a specific achievement or cost -savings.
o Implementation/recommendation of a process/procedural change that dramatically impacts
the guest experience in a positive way.
o Achieves high guest service scores for team recognition
o Demonstrated and sustained outstanding achievements that consistently exceed goals and
job performance expectations.
o Initiative taken for added responsibilities in the short-term to address a situation in which
there was a "gap" in the organization
o Implements a new program or procedure that creates quantifiable efficiencies for a TOV
program.
o Implements changes for significant cost savings impacting town depts. and/or the
community.
o Completes major TOV project ahead of schedule and/or under budget.
o Coordinate scheduling efficiencies that reduces headcount/labor expenses or the equivalent.
o Significant reduction in accidents (or accident -free) for a department (teams/individuals with
regular driving responsibility)
This program is not intended to replace informal and spontaneous recognition or praise of staff
achievements and work performance. Informal recognition of employees should take place every
day. Saying "thank you" to employees and complimenting an employee on a job well done are
part of managers' and supervisors' responsibilities.
11/18/2014
Departments should also consider nonmonetary rewards which can take the form of recognition
awards, career development opportunities, and attendance/travel/time off for special training
programs and conferences.
The performance of the employee must be extraordinary, above normal expectations, and beyond
the basic functions of their job. Everyone is paid to do their job; adequacy of pay is not the issue.
Extraordinary achievement may be indicated by a single noteworthy action or a succession of
extra efforts accomplished over a period of time. The performance must be measurable and have
a beneficial net effect for the Town. The written recommendation must be very specific and
quantify exactly the effort and the outcome.
11/18/2014
, t
.Alk'
_ 1
s •
"34
+y .iT1�K;^p. _7"`" p� t j J• 3 - j��,'{ : t ; ,s rsrr �' * i 1. j »� �� ��1 '1 ��� ��'e� 1
im
�.1f ' •'" i, J �� �,J.. �! � �. _ ���7f
1 � � �a •�� S `'a�,..\ ` � A, �,ti•�r A !• � ,�/„a ( 1 ' E h �R4x ,ta
. .�� ,.'�� b. �`� ' ♦ `r' 11�' ��' \ i*.. ,}�� . �.eo-. ,\ `.� "� t'� `�•'- ��c� ,y, '.�•w. , , �� LCL j �+ �'•,A;}1• a
June 17, 2014
Compensation - 2015 Planning
PAY PHILOSOPHY
Be a competitive payer in our chosen markets
. Establish pay ranges based on those markets
Compensate employees based on performance
. Position jobs in range based on the TOV internal
equity process
Town of Vail I Human Resources) 06/17/14 2
11/18/2014
Compensation - 2015 Planning
TARGET MARKETS
• Non-exempt
Tracks
the
Vail Valley regional/resort market
• Exempt
Tracks
the
resort market
Emergency Services Tracks the Denver front range
N •
O
(Sworn non-exempt Officers)
COMPENSATION BUDGET
• The compensation budget is established annually by the Town
Manager and approved by the Council
• The compensation budget may be changed at any time based
on the best interests of the TOV
Town of Vail I Human Resources) 06/17/14 3
11/18/2014
2014
Retirement, Pension,
Health Care Contributions by
Individual Health Care
Other (ski, rec pass, HSA,
Entity
SS
Employee
Deductible
etc.)
(by employer)
(Single / Family)
Avon
11%
$49 / $174/mo
$1200
Rec Ctr
Aspen
13.2%
$146 / $366/month
$750-$1500
$500 HSA
Up to $800 bonus
Breckenridge
15.2%
$29 / $277/month
$1,500
$1,700 annual rec
$600 HSA wellness
•
$300 wellness equ
Eagle County
12.2%
$60 / $350/month
$600
$240-480 wellness ($20-
$40/mo)
EC Ambulance
18%
................................................
..................
. . . . . . .FRE'E'.'.'.'.'.'. .".'.'.'.
.......................................
..................
.............................
.$0 ' '
.............................
Steamboat
12.2%
................................
.................. .............................
$0'/'$200/month•'•'•'•' '•'•' '•'$400•'•'•'•'•'•
..................................I...........I.
.................. .............................
...............
•'. ' $400-well'ness.'-- -'
Summit County
14.45%::
..................
..................
::: :::::$/month::::::::::
$1,000 - $1,500
Waived deductible @
Centura + 5 others
Pitkin County
14%
$0 / $403/month
$1,000 - $1,500
$1,872 HSA
($156/mo)
Average
13.8%
$41 / $278/month
$1,050
$1150
Up to $700 ski pass
Vail
11.15% to 16.15%
$90 / $360/month
$1,500
$240-540 wellness
($25-45/mo)
2014 - Summary
Retirement,
Entity Pension, SS
(by employer)
Average
Vail
13.8
11.15% to
16.15
Health Care
Contributions by
Employee
(Single / Family)
$41 / $278/month
$90 / $360/month
Individual
Health Care
Deductible
$1,050
$1,500
Other (ski, rec
pass, HSA, etc.)
$1150
Up to $700 ski
pass
$240-540
wellness
$25-45/mo
Compensation Competitiveness
2007 -2012
$120,000
$100,000
N
$80,000
$60,000
$40,000
$20,000
Base Salary Practices
TOV vs. Counties/Municipalities
July, 2012
0 200 400 600 800
Points
Town of Vail I Human Resources) 06/17/14
11/18/2014
OFOV Base
Aspen Base
Steamboat Base
Pitkin County Base
Summit County Base
Avon Base
+----Breckenridge Base
0----*Snowmass Base
Eagle County Base
1000
6
Compensation Competitiveness
$120,000
$100,000
$80,000
$60,000
$40,000
$20,000 1 T
n inn 400 600 800 1000
Town of Vail I Human Resources) 06/17/14 7
11/18/2014
N
O_
Compensation Competitiveness
2007-2012
$100,000
$60,000
$40,000
$20,000
C
200
400
1000
Town of Vail I Human Resources) 06/17/14 g
11/18/2014
Compensation Competitiveness
$100,000
$60,000
$40,000
$20,000
0 100 200 300 400
Town of Vail I Human Resources) 06/17/14
11/18/2014
I
500 600 700 800 900 1000
9
Compensation Competitiveness
$120,000
$100,000
$80,000
$60,000
$40,000
$20,000 1 T
n inn 400 600 800 1000
Town of Vail I Human Resources) 06/17/14 10
11/18/2014
Compensation Competitiveness
$120,000
$100,000
N
O_
$80,000
$60,000
$40,000
$20,000
0
200 400 600 800
%F City Base
1000
Town of Vail I Human Resources) 06/17/14 11
11/18/2014
2012 to Present
2012
2013
2014
ASPEN
4%
4%
4% + adj to
mid/75th%
BRECKENRIDGE
3%
4%
5%
STEAMBOAT
1.5% bonus
3% plus some
mkt adj
SUMMIT COUNTY
4%
3%
(sal adj
pe
pending)
SNOWMASS VILL
0%, bonus
$200k (zt3%)
5%
$375k (,&6%)
AVON
1%
1%
3.5%-6%
EAGLE COUNTY
4%
0% - indiv
0% - ind
position adj
position adj
PITKIN COUNTY
1.5% bonus
3%
3-8%
AVERAGE
3.13%
3.1%
4.2%
VAIL (all merit)
3%
4%
3%
2009 to Present
Yea r
2009
2010
2011
2012
2013
2014
Sales Tax %
Merit %
Sales tax
increase
increase
$
16,913,388.00
$
17,676,115.00
4.5%
0%
$
19,581,415.00
10.8%
2%
$
20,046,454.00
2.4%
3%
$
21,999,999.00
9.7%
4%
5.0%
3%
Annual Growth Rate
7.5%
2.5%
Compensation - 2015 Planning
A REVIEW
• TOV actual pay is below average overall, and continues to fall short
of the competitive target.
• Average 3% to 3.5% below average of comparison group
N
• Non-exempt positions, on average, are closer to the market average.
O
• Exempt and Director -level positions fall below average in our
comparison group.
• Increasing market pressure continues on almost all positions.
Town of Vail I Human Resources) 06/17/14 14
11/18/2014
Compensation - 2015 Planning
FUTURE CONSIDERATIONS
2015 Merit
• 4% Merit pool will likely keep TOV from dropping further in market
Establish additional pool for exceptional performers
N
O_
A
Additional Consideration — Competitiveness Catch -Up
• Catch up over 3-4 years by 1 % increase per year in compensation
over comparison group
• One-time adjustments to positions based on market data —
approximate $500,000 to match average
Town of Vail I Human Resources) 06/17/14 15
11/18/2014
TOWN OF VAIL
2015 PROPOSED BUDGET
Second Reading of
Ordinance No. 18, Series 2014
November 18, 2014
11/18/2014
Town of Vail
Proposed 2015 Budget
Table of Contents
2015 Budget Highlights 1
Major Revenue Analysis 16
Summary of Changes in Personnel 17
Ten -Year Summary of Budgeted Positions by Department 18
Employee Benefits Summary 20
This report shows the list of employee benefits by percentage and costs.
General Fund Revenue and Expenditures 21
This schedule shows the major revenue and expenditures by category
in the General Fund
Contributions and Special Events
23
Capital Projects Fund Revenue and Expenditures 34
This schedule shows revenue by type and expenditures by project in the Capital
Projects Fund for 2014, Proposed 2015, and 2016 - 2019 plan
Real Estate Transfer Tax Fund Revenue and Expenditures 36
This schedule shows revenue by type and expenditures by project in the RETT
Fund for 2014, Proposed 2015, and 2016 - 2019 plan
Unfunded Projects 39
This schedule shows a listing of potential future projects that are currently not
reflected in the proposed budget or long-term plan
Marketing (Business License) Fund Revenue and Expenditures 40
Conference Center Fund Revenue and Expenditures 40
Heavy Equipment Fund Revenue and Expenditures 41
Health Insurance Fund Revenue and Expenditures 41
Dispatch Services Fund Revenue and Expenditures 42
Timber Ridge (Enterprise) Fund Revenue and Expenditures 43
11/18/2014
TOWN OF VAIL
2015 BUDGET PROPOSAL
GENERAL AND RELATED FUNDS
Changes from the first ordinance reading are highlighted
The Town of Vail 2015 budget proposal presented in this document reflects the town's
vision to be the premier international mountain resort community in a fiscally responsible
manner and will support areas of strategic focus identified by Council including Enhance
Economic Vitality, Grow a Balanced Community, and Elevate the Quality of the
Experience
In June, Council and staff held a budget retreat where preliminary revenue and
expenditure discussions took place. A current "state of the town" was presented,
identifying impacts from major redevelopment projects, investment in capital
improvements and the increased number and size of special events. There have been
positive impacts to the town's revenue streams but also challenges to maintain world-
class service within current operating budgets and headcount. The purpose of the
retreat was to focus on building a budget that reflects Council's Action Plan and vision
for Vail, while addressing operational needs in town departments.
The following outcomes / feedback from the June budget retreat were included in the
creation of this first draft of the 2015 budget:
• Increase sales tax revenue projection by 6% over 2014 amended budget
• A 2% increase to the operating budgets in departments was approved (operating
budgets have been held flat since 2008 with few exceptions)
• Department directors were encourage to analyze the impacts mentioned above
and to propose solutions within the budget process
• Council supported a proposed performance-based merit increase of 4%, plus a
1 % pool for exceptional performers.
• Council was provided a preview of the Impact of the Patient Protection and
Affordable Care Act (PPACA), or ACA for short
General budget objectives that are also incorporated in the proposed budget:
• Develop a sustainable budget that operates within annual revenues
• The budget will continue to reflect the town's vision to be the premier
international mountain resort community and will support areas of strategic focus
identified by Council including Enhance Economic Vitality, Grow a Balanced
Community, and Elevate the Quality of the Experience
• Significant commitments to iconic events such as the 2015 Alpine World
Championship, 2015 Nation's Event at Golden Peak, Pro -cycling Challenge and
Burton US Open funded from General Fund reserves, outside of the town's
normal operations for the year
The projected 2015 budget results in an operating surplus of $554,110 before iconic
event funding of $1.1 million (2015 World Alpine Championships, Burton US
Snowboarding Championships and US Pro -Cycling Challenge). After funding these
events from town reserves, the General Fund fund balance at the end of 2015 is
projected at $14.9 million, or 43% of annual revenues.
11118/2014
Below are details of assumptions used in the development of the proposed 2015 budget:
REVENUE
The town's 2015 budget is funded by a projected $62.0 million net revenue budget.
Net revenues exclude inter -fund charges and transfers. 2015 projected revenues are
5.8% higher than 2014 amended and a 15.6% increase from 2013. In the second
reading of the budget, the revenue budget was adjusted by a $200,000 decrease in
transfer from the Vail Reinvestment Authority, which directly corresponds to a
reimbursement of capital projects within the district to the town's Capital Projects Fund.
The below chart identifies the various sources of town revenue:
2015 Net Revenue Projection:
$62.0M
Chargesfor
Rent, Fines &
Services
3% Miscellaneous
S%
-ansportation �� A
Centers
If
Revenue.
5%
censes and
Permits
3%
Real Estate Transfer
Tax
9%
Transfer from VRA
,7% Earnings on
Ski Lift Tax and
Franchise Fees
9%
Investments
0%
'aIPs Tax
n Upul Ly el iu
Use Tax Ownership Tax
3% 7%
LOCAL TAXES: Six revenue sources make up local taxes and generate 67% of the
town's annual revenues: sales tax; property and ownership tax; use tax; ski lift tax; real
estate transfer tax; and franchise fees.
A 4% general sales tax will produce approximately 39% of annual revenue for 2015.
The $24.5 million of sales tax projected is an increase of 6.0% from the amended budget
for 2014 and an 11.3% increase from 2013. Sales tax revenue is influenced by a
number of factors including the general economy, tourism and snowfall, special events
and redevelopment activity. Sales tax revenue is seasonal, with approximately 70% of
the total generated during the ski season which is defined as November through April.
11118/2014
24.0
222.0
2G.0
Ia.(?
10.0
14.0
12.4
1U
8.0
a.0
4.4
2.g
0.0
Sales Tom€ Compared with Inflation
200Q 2447 244 244, 2414 2411 2412 241a 2414 2015
289.(2
270.0
252.0
234.8
215.E
Tau
144,E
120,(a
1ad. (a
K. U
72,4
54.E
K.0
1G.U.
The chart above demonstrates the annual increases in sales tax collections compared to
the movement in Consumer Price Index (CPI). Other than during the economic
downturn, the town's sales tax collections exceed the annual CPI rate.
Vail Reinvestment Authority (VRA) was created on November 4, 2003 to oversee
development and redevelopment of identified blighted areas within the town. The
Authority is funded with incremental property tax collected on redeveloped properties
within the district. The VRA will reimburse the town's Capital Projects Fund for various
capital projects in Lionshead. For 2015 this includes Guest Service Enhancements,
improvements for the Lionshead parking structure entrance, and approximately 1/3 of
expenses for an 1-70 underpass that aren't already funded from grant revenue. These
funds total $4.2 million in 2015, and represent approximately 6.8% of funding available
for town spending. In prior years these funds have provided as much as 13% of annual
town revenues.
Real Estate Transfer Tax (RETT) is a 1 % tax on transfers of property within the Town
of Vail. This tax is the primary revenue source in the Real Estate Transfer Tax Fund
whose use is restricted to parks, recreation, open space, and environmental
sustainability. Real Estate Transfer Tax collections of $5.7 million represent 9% of total
annual revenues. This is a 15.7% increase from the 2014 amended budget and a 5%
increase from forecasted revenues in 2014.
Property and Ownership Tax of $4.3 million will generate 7% of total revenues for
2015. 2015 revenues are projected to be down slightly (1.1%) from 2014 based on the
County Assessor's office, with the impact from re -assessments. The current base mil
levy is 4.69 and constitutes 10% of the average taxpayer's property tax bill.
11Al8/2014
In November 2000, Vail's electorate approved lifting the revenue limitation placed on
property tax revenue by the Tax Payer's Bill of Rights (TABOR) approved by Colorado
voters in 1992. Property values are reassessed every two years, providing potential
increases or decreases in the even years. However, the base mil levy cannot be
increased without a vote.
Construction Use Tax collections are estimated at $1.8 million for 2015, a 20%
increase from 2014 amended budget due to year-to-date collections already reaching
$1.7 million with major projects included. The 2015 projection is based on the
assumption of no new major construction projects. In November 2007, voters
approved the implementation of a 4% construction use tax effective January 1, 2008.
Revenue from this source is allocated to the Capital Projects Fund.
Ski Lift Tax and Franchise Fees total $4.4 million and $1.2 million, respectively for
2015, representing 9% of the total annual revenue. The town assesses a 4% tax on all
admissions to the Vail ski area. The town also collects franchise fees from all the major
utilities operating in the Town of Vail. The fees are collected and paid by the local gas,
electric, telephone, and cable television companies. The rate is established by
ordinance and is different for each utility type. Lift Tax was projected with a 5% increase
over the 2014 forecast. All franchise fees are projected based on historical trends, and
are accounted for in the General Fund.
LICENSES AND PERMITS are expected to generate approximately $1.9 million or 3%
of total revenues in 2015, up 11.6% from the 2014 amended budget. Again, this
revenue source can fluctuate from a few large commercial and residential construction
projects. The 2015 projection is based on historical averages. Licenses and permits are
General Fund revenues with the exception of the business license fee and recreational
amenities fee as described below.
Construction Fees, which include building permits, electrical, mechanical, and
plumbing permits, design review fees, plan check fees, variances, etc., are the largest
component of the license and permit category. Construction fees alone are budgeted at
$1.4 million in 2015.
The Business License Fee is restricted by ordinance for marketing and is recorded in
the Marketing Fund. This revenue of $332,000 is budgeted flat with the 2014 budget.
The Recreational Amenities Fee is assessed on new residential square footage. It is
accounted for in the RETT Fund and its use is restricted to parks, recreation, open
space, and environmental sustainability. With no major redevelopment projects
assumed, this fee is budgeted conservatively at $10,000 in 2015, flat with 2014
amended budget. Actual collections were approximately $14,000 in 2013 and $336,586
in 2014 due to a major redevelopment project.
INTERGOVERNMENTAL REVENUE supplies 5% of the total revenue ($3.2 million) and
includes federal and state grants, county sales tax, county road and bridge tax, highway
users' tax, cigarette tax, and E911 Authority Board. Revenue forecasts are obtained
from the contributing agencies or estimated based on trends. Federal and state grants
are recorded in the Capital Projects Fund, RETT Fund or the General Fund depending
upon their purpose. Lottery revenue is recorded in the RETT Fund and all other
intergovernmental revenue goes to the General Fund.
The E911 Authority Board is a conduit managed by Eagle County to fund emergency
communications from the surcharges it collects on phone bills. In 2015 the E911 board
11418/2014
will pay salary and benefits for the equivalent of two dispatch supervisors, seven
dispatchers and a systems engineer in the Vail Communications Center. From 2010
through 2014, the E911 board funded one additional dispatcher to help participating
agencies with the impact of the economic downturn. In 2015, the number of dispatchers
covered has been returned back to the original amount. The agencies are covering the
cost through increased fees. 2015 contribution from the E911 board totals $797,382 and
is accounted for in the Dispatch Services Fund.
County Sales Tax The town receives fifteen percent (15%) of a 1 % general retail sales
tax levied by Eagle County. This payment is pursuant to an enabling ballot question
approved by the voters and applies to all of the towns within the county. Collections
budgeted for 2015 total approximately $784,000.
County Road & Bridge The town collects a portion of the county's mil levy for road and
bridge based upon Colorado State Statutes. County road and bridge revenue for 2015
was budgeted based on the prior two year history, at $734,400. This revenue is
dependent upon what Eagle County sets for a road and bridge mil levy and the
assessed valuation for the town.
Highway Users' Tax The State of Colorado shares a portion of its gasoline tax based
upon the town's miles of roads in proportion to other municipalities in the state. This
revenue of $211,000 is budgeted at a slight increase with amended 2014 budget based
on information provided by the Colorado Municipal League.
TRANSPORTATION CENTERS located at Lionshead and in the Village generate 7% of
total revenues and are budgeted at $4.0 million for 2015, a 4.8% increase from 2014
budget and a 3.5% decrease from 2013 (a very strong year). This revenue source has
declined since 2010 (with a record $5.0 million) primarily due to an increased supply of
parking from both public and private amenities. Daily parking fees and parking passes
during ski season are the largest sources of this revenue.
CHARGES FOR SERVICES comprise 3% of the town's annual revenue. The largest
sources in this category include dispatching contracts and a contract with the Colorado
Department of Transportation (CDOT) for maintenance of the frontage roads.
EARNINGS ON INVESTMENTS currently generate less than 1% of the annual
revenues. The town's investment policy priority is safety, followed by liquidity and then
return.
EXPENDITURES
The town's expenditure budget for 2015 is $57.3 million excluding inter -fund transfers
and charges. This is a 27.8% decrease from the 2014 amended budget, mainly due to
large capital projects currently underway in 2014 that will most likely continue into 2015
such as Ford Park improvements, 1-70 Underpass, Guest Service Enhancements, Vail
Golf and Nordic Center, and Vail Village Welcome Center reconstruction. Included in
this amount are capital projects that will be reimbursed from the Vail Reinvestment
Authority.
Seventy-four percent of the expenditures are to provide municipal services and twenty-
six percent to fund capital improvements. The town does not have any debt service
obligations.
11618/2014
Where the Money Goes
2015 Proposed Expenditures $57.1M
Capital r Debt Service
Improvements
26% A&
Municipal
Services
74%
Within municipal services, 28% of spending is for public safety, including 12% for the
Vail Police Department, 6% for Vail Public Safety Communications (which is county-
wide) and 10% for Fire prevention and suppression. Fourteen percent of the total is
spent on transportation and parking, which includes the free bus system and free and
paid parking in the parking structures and at the Ford Park softball and soccer fields.
Public Works and Streets account for 10% of spending. This includes daily repairs and
maintenance of the town's infrastructure and support of special events, but not new
capital or items that extend the life of existing capital. Facility and fleet maintenance at
10% includes daily repairs and maintenance of town -owned buildings and equipment
and operation of the Donovan Pavilion, Lionshead Welcome Center and Grand View, but
again not new capital or items that extend the life of existing capital.
Where the Money Goes
Municipal Services by Area
Health and
Employee Housing
4%
Facilities & Fleeter
Public Safe Ly
Maintenance
Communications
10%
6%
Transportation &
Parking
14
Parks & AIPP
Town Officials
4%
4%
Public works &
Streets
Administrative
10%
Services 4, Risk
Contributions,
ManagernenL
Marketing, & Community
10%
Special Events Library Development
8% 2% 6%
11618/2014
Another way to look at how the town spends its money is to look at expenditures by
category. The major categories within municipal services are Salaries; Benefits;
Contributions, Marketing and Special Events; and Operating, Maintenance and
Contracts (All other Operating Expenses). Salaries, which represent about half the total
expenditures, include full-time, part-time and seasonal salaries, overtime, bonuses, and
special pay categories. Benefit costs include: health insurance, disability coverage,
worker's compensation, pension, life insurance, unemployment, Medicare and wellness
or ski pass package. Contributions, Marketing, and Special Events include the funding
provided by the town to local non-profit and marketing organizations as well as the
Commission on Special Events. This category does not include marketing expenditures
of the Vail Local Marketing District, which are reported separately. Included in the
category of operating, maintenance and contracts are: utilities; property and liability
insurance premiums; fuel and parts for vehicles; other professional fees; repairs and
maintenance for facilities and equipment; office and general operating supplies; and
operating leases and rentals.
Where the Morey Goes
Municipal Services by Category
AII Other
Operating
Expenses
31%
Contributions,—_ Benefits
Marketing, 4
Special Events 17/
7%
The town's staff includes three basic categories of employees: 1) full-time regular, 2)
fixed term and/or externally funded, and 3) part-time or seasonal. Full-time regular staff
positions are fully funded by the town, generally work 40 hours per week, and have a full
benefits package. Fixed -term and/or externally funded positions may be full or part-time
with negotiated benefits and are filled for a period of time determined by workload and/or
contract or until external funding is no longer available. Part-time employees work 30
hours a week or less and seasonal employees work 40 hours a week, but less than half
a year in a position. The town reports staffing in terms of full-time equivalents or FTE's
to provide a common measure. One FTE equals 40 hours a week or 2,080 hours a
year. For example, a part-time employee working 20 hours equates to .5 FTE and a
seasonal employee working four months a year equates to .33 FTE.
11#18/2014
$50
$00
250
200
1500
100
BUDGETED POSITIONS BY T'AR'E
(Full-time Equivalent Positions)
ZOD6 200 200 200 ZODD ZD1 D 011 012 24 13 24 14 24 16
oFull-Time Regular Base Force ■Seasonal and Part -Time Positions oFixed-Term and Externally Funded Positions
The town's operations are supported by 288 full time equivalent (FTE) positions in 2015,
up 3.4 from 2014 and down from 300 at the beginning of 2009. Of these, 245 are full-
time regular employees. Shifts in headcount include filling 4 vacant full-time positions
with similar functions, reinstating two positions that existed in previous years (an
environmental planner and support for the Community Information and Economic
Development offices) and a request for additional headcount in Facilities (Building
Maintenance Specialist). A conversion of 3.8 seasonal headcount into 4 full-time
positions is requested, which includes a reduction in Fire Residents to offset three Fire
Engineers as well as the conversion of a seasonal (both seasons) to a full-time Lead
Landscaper (in the summer) to allow for more widespread coverage of the landscape
crews and a Lead Maintenance Worker (in the winter), again to assist with crew
supervision and increased coverage to improve efficiency. The seasonal positions
would qualify for healthcare in 2015, so the net monetary impact is approximately
$10,000 for each converted position to account for the additional weeks worked and
pension benefit.
SALARY AND WAGES
The 2015 budget includes funding for performance based merit increases for full-time
employees (up to 4%) and a 1 % pool for exceptional performers. Most employees are
eligible for merit increases on June 1.
BENEFIT COSTS
Employee benefits are projected at $7.3 million, representing 40.8% of base salary
expense for 2015. For full-time employees, benefits average 41.0% of salary and for
seasonal employees, benefits average 39.5% of wages. These cost estimates include
the impact of the Affordable Care Act (approximately $471,000 for an additional 30
11818/2014
seasonal employees covered). The largest single component of benefit cost is health
insurance at 52.8°/x. The town is self-insured and has stop -loss coverage from an
outside insurer to protect against significant claims. Coverage is offered to full-time
employees and their dependents. Health care expenditures are recorded through the
Health Insurance Fund.
The next largest component of the benefits cost is employee pension comprising 32.5%
of the total benefits. The town's full-time pension plan contribution ranges from 11.15%
to 17.15% of salary, depending on length of service. Seasonal and part-time employees
receive a 1.5% contribution. The contribution for full-time employees is somewhat
higher than most private sector employers because town employees are not part of the
Social Security system.
Pensio^
33%
Benefits Costs
Medicare wellness Benefit 2015 $7.3M
3% I 2%
4% Life, Disability,
and
Unemployment
Insurance
5%
11018/2014
trance
GENERALFUND
The General Fund supports the town's basic municipal operations. The attached
General Fund proposed budget for these operations has a surplus of $554,110, which
does not include $1.1 million in commitments to large special events such as the World
Alpine Ski Championships, Pro -Cycling Challenge or the Burton US Open Snowboarding
Championships. With the inclusion of iconic event spending, the resulting fund balance
will total $14.9 million at the end of 2015, representing 43% of annual revenues. 25% is
the Council directive as the minimum fund balance.
REVENUE - $34,921,741
The General Fund's primary source of revenue is sales tax followed by lift tax, property
and ownership tax, and parking. Projected revenue for 2015 is an increase of 6.8% from
the amended 2014 budget and an increase of 8.3% from 2013.
Sales Tax - $15,181,000
In this budget proposal, 62% of the town's 4% general sales tax is allocated to the
General Fund. The remaining 38% is allocated to the Capital Projects Fund.
Historically Council approved budgets with a super -majority vote for any split other than
50/50. In November, 2012 voters approved amending Section 9.4 of the Vail Town
Charter, which was previously unclear but interpreted as a requirement to allocate no
less than 50% of the town's sales tax revenue to the Capital Projects Fund unless
overridden by a vote of at least five council members. As a result, Town Council passed
Ordinance No. 1, Series 2013 to specify the sales tax "split" percentage for the
upcoming budget year as "62/38" unless approved by a super -majority vote of Council
during the reading of budget ordinances. Staff is not recommending any change to the
specified "split" of sales tax revenue for the 2015 proposed budget.
Licenses and Permit Fees - $1,538,267
The largest component of licenses and permits is construction permit fees, which
includes building, mechanical, plumbing, and electrical permits. The 2015 budget for
construction permits is projected based on a four-year average of annual collections and
does not anticipate any major redevelopment projects. The 2015 projection is a 14.6%
increase from the 2014 amended budget and flat with 2013.
Property Tax, Parking Revenue, Ski Lift Tax and Franchise Fees budgetary
assumptions were discussed above, in the Revenue section.
EXPENDITURES - $34,817,631
As a service organization, the majority of spending relates to staffing. For 2015, this
represents $21.8 million or 63% of total expenditures which includes staffing requests,
benefits and a 4% proposed merit increase based on employee performance.
Departmental spending of $7.3 million (also labeled as "All Other Operating" in the
General Fund statement) is a 1% increase from the 2014 amended budget. The
proposed 2015 budget does not propose any dramatic changes from the current year,
and provides for a continuation of the high level of service in both day-to-day operations
and special event support.
111/Q 8/2014
"Contributions and Special Events" includes the Economic Development / Commission
on Special Event department, as well as Council Contributions (pages 23-33). The 2015
proposed expenditures followed the budget guidelines for all other departments, with a
limit of 2% increase from the amended 2014 budget. Per Council during the first reading
of the budget on November 4, $50,000 expenditure was added to this line item under
Council Contributions for the annual funding of fireworks. In addition, Council directed
staff to include the Burton US Open Snowboarding Championships event funding of
$400,000 in the Tier I category, (or Vail Brand event) as part of operating expenses and
no longer funded from reserves.
Contributions to the 2015 World Alpine Ski Championships (final year of $250K per year
for 5 years), the 2015 Nations Event at Golden Peak (final year of $375K per year for 4
years), and a placeholder for the Pro -Cycling Challenge ($75K) are proposed to be
funded from General Fund reserves due to the size of the contributions.
"Heavy Equipment Operating and Replacement" charges are projected at a 1.4%
increase from the 2014 amended budget. The operating costs are charged back to
departments based on their use of the vehicles and equipment. Replacement charges
are based on a long-term replacement plan for town vehicles. These internal service
charges go into the Heavy Equipment Fund as revenues.
Dispatch Services charges total $630,588 for 2015 based on a three-year average
usage by the town (37.0% of total 911 call volume). While call volume has increased
1.4% from 2014, the 2015 charges reflect a 2.6% increase from 2014 charges due to
less funding by the E911 Board, merit increases for employees and other normal
operating increases. These service charges, along with charges to the other agencies
go into the Dispatch Services Fund as revenue.
The projected 2015 General Fund budget results in a net increase to fund balance of
$554,110 before iconic event spending. After funding of those events ($1.1M), the
General Fund reserves are projected at a 43% of annual revenues, or $14.9 million by
the end of 2015.
CAPITAL PROJECTS FUND
REVENUE - $16,546,415
Total revenue includes $4.05 million in reimbursement from the Vail Reinvestment
Authority for expenditures directly relating to capital projects within the tax increment
financing district. This was reduced from first reading by $200,000 to reflect changes to
the projects.
Sales tax is a primary revenue source for capital projects. For 2015, $9,305,000 or 38%
of the town's projected sales tax revenue is allocated to the Capital Projects Fund.
Use Tax collections are budgeted at $1.8 million, flat with the 2014 forecasted revenues
which include major projects. No major projects are assumed for 2015.
Federal grant revenue of $240,000 is included for reconstruction of bridges at Nugget
Lane and Bridge Road (the bridge projects span three years, with total federal grant of
111/118/2014
$1,024,800). State grant revenue of $356,000 is included for a continuation of funding
from CDOT for planning of the 1-70 Underpass.
2015 also includes the annual repayment from Timber Ridge Affordable Housing Corp.
of $494,466 per year for 20 years.
EXPENDITURES - $11,278,260
$4.25 million of the above will be reimbursed by the Vail Reinvestment Authority (VRA)
for capital projects within the Lionshead TIF District including the start of the 1-70
Underpass project, Frontage Rd improvements, planning for potential improvements at
Dobson Plaza, and annual Lionshead parking structure capital maintenance costs.
Other noteworthy projects for 2015 include:
• Infrastructure for a potential housing project at the town's Chamonix site at
$1.25M
• Town's portion of 1-70 Underpass project ($1.0M in 2015). The project would
span approximately four years at a total cost to the town of $7.0 million,
reimbursed by the VRA
• $3.OM in Frontage Rd improvements from the Lionshead parking structure to the
municipal building to coincide with the new Lionshead parking entry, reimbursed
by the VRA
• Council directed staff to include planning dollars for a redevelopment of the
municipal building ($1.5M was included as an estimate)
• A new bus camera system is proposed in 2015 at $350K
The Capital Projects fund is projected to have a fund balance of $20.6 million at the end
of 2015.
REAL ESTATE TRANSFER TAX (RETT) FUND
REVENUE - $5,863,250
The primary revenue source for this fund is the 1% real estate transfer tax, accounting
for $5.7 million in projected revenue for 2015. Collections are projected at a 5%
increase over the forecasted collections in 2014 and a 20% increase from 2013. The
2015 projections do not include any major redevelopment projects.
EXPENDITURES - $5,825,378
Use of the RETT Fund is restricted by ordinance to parks, recreation, open space, and
environmental sustainability. RETT currently provides funding for both operating and
capital expenditures within those categories. Total operating expense of $2.7M for 2015
is flat with 2014 amended budget for annual items and includes:
• Annual Park and Landscape maintenance ($1.6M)
• Environmental Sustainability staff and programs ($321,586)
• Continuation of Forest Health projects ($225,000)
• Management of AIPP programs ($100,248)
1108/2014
• Betty Ford Alpine Garden annual support ($67,000) *Council Contribution
• Eagle River Watershed Council support for Black Gore Creek projects ($63,240)
*Council Contribution
In addition to the annual operating expenditures, staff has also recommended a capital
contribution to the Betty Ford Alpine Gardens of $500,000 as a placeholder for the Betty
Ford Alpine Garden Education Center, pending Council's discussion.
Noteworthy capital projects for 2015 include:
• Library recreation path reconstruction ($945K)
• A second picnic shelter and playground safety improvements at Donovan Park
($379K)
• Ford Park improvements ($380K) for completion of the waterline and ADA
parking to coincide with overall Ford Park improvements.
• Capital maintenance of VRD-managed assets such as the Vail Golf Course,
Dobson Ice Arena, Ford Park tennis center, Athletic Fields and Gymnastics
center for a total of $435K in 2015
The RETT fund is projected to have a fund balance of $4.1 million by the end of 2015.
VAIL MARKETING FUND
Business license fees provide the revenue for this fund, which is restricted to marketing
Vail. Revenue is expected to be flat with 2014. Expenditures for marketing through the
Commission on Special Events (CSE) are budgeted at $300,000.
CONFERENCE CENTER FUND
This fund was established in 2003 to account for a 1.5% public accommodations tax and
a .5% sales tax imposed by election for the purpose of building and operating a
conference center in the town. These taxes were rescinded by election in November of
2005. In November, 2011 voters approved using accumulated funds for three capital
projects (major renovations of the Vail Golf Course and Nordic Center, Ford Park Fields
and the Ford Park Amphitheater). These projects are budgeted in 2014, however they
may carryover to 2015. There are no additional projects budgeted for 2015.
HEAVY EQUIPMENT FUND
This is an internal services fund that manages the maintenance and repair of town
vehicles and equipment and the purchase of replacement vehicles other than buses and
fire trucks. Costs are charged back to departments based on their use of the vehicles
and equipment.
111/A 8/2014
HEALTH INSURANCE FUND
This internal services fund manages the costs of providing health and short-term
disability insurance to employees. Net costs are charged to departments as employee
benefits. Since the town is self-insured on these items, a sufficient fund balance is
maintained to absorb extraordinary claims experience. Claims over $75,000 per person
are covered by an indemnity "stop loss" insurance product. The town will add
approximately 30 season employees to the health plan in 2015 in compliance with the
Affordable Care Act (ACA). While the initial projection of impact to the town's 2015
budget was $864,000, the town has been able to lower that impact to approximately
$471,000 due to a positive trend in health claims over the last 18 months and re-
negotiation of premiums and fixed fees with insurance providers. Both the town and
employees will be charged an increase in premiums, however it will be a much smaller
increase than previously expected. This Fund is projected to have a fund balance of
$1.1 M by the end of 2015.
DISPATCH SERVICES FUND
This is an enterprise fund, e.g., more than half of its revenue is from sources outside of
the town, managing emergency communications for all of Eagle County. The E911
Board funds eight dispatcher positions, two supervisor positions and a systems
engineer. In 2014, there is a 3.8% increase in the town's fees based on both increased
operating costs and call usage in Vail, of which Vail Police and Vail Fire total 35.6%.
TIMBER RIDGE ENTERPRISE FUND
During 2014, this enterprise fund was created to account for the transfer of ownership for
the 10 acre property at Timber Ridge at the end of January. The Timber Ridge
Affordable Housing Authority (TRAHC) which previously owned the property has been
dissolved. The eastern half of the property is under lease to Lion's Ridge Apartment
Homes with no lease payment for ten years. The Timber Ridge Enterprise Fund
therefore includes only the operating budget for the western half of the property. This
proposal reflects a small surplus for the year following payment of all operating
expenses, principal and interest due to the capital projects fund, and $100,000 set aside
for capital projects. Since this will be the first full year of operations on the west side
only, expenses have been budgeted conservatively and staff is continuing to work with
our property manager, Corum Real Estate Group, to identify additional expenditure
reductions.
Revenue: 96 units remain on the western side with 54 units under master lease to Vail
Resorts; 41 units available for individual leases; and one unit permanently out of the
rental pool. The one-year lease rate for individual units is $1,125 per month effective for
new leases as of 9/1/14, a $100 per month increase from the previous one-year rate and
in line with comparable properties. Rental income is down 10% from 2014 Forecast
because the first quarter of 2014 included the full property with 199 units. Compared
with 2013, rental revenue is down 34% with an expected vacancy of 4% compared with
a 15% vacancy when 199 units were in inventory. Parking revenue was decreased by
$4,500 due to fewer available spaces for rent by tenants purchasing a secondary
parking spot.
1108/2014
Operating Expenditures are reduced by a net of $86K (12%) compared with 2014
forecast and $147K (20%) from 2013, the last year operating the full property. Major
reductions from 2013 as a result of the reduced size of the property include the
management fee paid to Corum Real Estate Group; payroll; general repairs and
maintenance; and utilities.
The largest single expense reduction from 2013 is property insurance, which has been
reduced from $67K to $19K annually for a savings of $48K. Of the savings, $33K was a
result of changing from an outside carrier to the town's CIRSA risk pool when the
property was transferred to the town and an additional $15K of savings due to the
reduced size of the property.
Partially offsetting the reductions in expense is an increase in projected costs of snow
removal from $27K in 2013 to $87.5K projected for 2015 due primarily to the loss of
snow storage space following redevelopment of the eastern half necessitating hauling of
snow off site.
Capital Outlay: The 2015 proposed budget includes a placeholder of $100K for capital
outlay to provide a positive cash flow for the year. Specific projects will be evaluated
and prioritized the spring. Additional funds may be requested at that time if 2014
operating results and capital projects are favorable to budget. Although upgrades to 41
units will be complete in 2014 along with critical external repairs, remaining projects and
deferred maintenance for consideration in 2015 include: window replacements; exterior
paint; recycling and trash containers; monument sign; electrical box doghouses; and
fence repair and stain. These projects cannot all be accomplished within the current
budget proposal.
111/9 8/2014
Major Revenue Analysis
2015 Proposed Budget
J§FIF.4J/4@1EAJ
2009
2010
2011
2012 2013
2014
2014
2015
Actual
Actual
Actual
Actual Actual
Budget
Forecast
Proposed
Comments
General Sales Tax
16,913,338
17,676,115
19,581,414
20,046,455 21,999,999
22,000,000
23,100,000
24,486,000
2015 proposed at 6% increase from 2014 projections
-13.8%
4.5%
10.8%
2.4% 9.7%
0.0%
5.0%
6.0%
RETT Tax
2,513,481
6,950,701
4,403,706
5,452,937 4,725,589
3,900,000
5,400,000
5,670,000
2015 5.0% increase from 2014 forecast; YTD 2014 is pacing ahead of 2013 at this time by 14%
-72.4%
176.5%
-36.6%
23.8% -13.31/6
-17.5%
38.5%
5.01/6
Parking Revenue
4,975,795
5,037,042
4,023,940
3,453,836 4,170,065
3,839,680
3,839,680
4,023,264
Slightly down from 2013, a strong winter
3.3%
1.2%
-20.1%
-14.2% 20.7%
-7.9%
0.0%
4.8%
Property & Ownership Tax
4,506,491
4,951,386
5,031,770
4,157,279 4,227,966
4,465,000
4,353,500
4,301,000
Per County Assessor estimate with some allowance for potential abatements
4.6%
9.9%
1.6%
-17.4% 1.7%
5.6%
-2.5%
-1.2%
3.0%
Lift Tax Revenue
3,048,011
3,357,717
3,529,125
3,433,686 4,007,908
3,782,000
4,208,300
4,418,700
2015 proposed at 5% increase over 2014 forecast
-7.0%
10.2%
5.1%
-2.7% 16.7%
-5.6%
11.3%
5.0%
Construction Fees
1,341,731
1,272,606
985,377
1,333,681 1,404,928
1,208,353
1,835,153
1,435,464
Based on average annual collections over the last 4 years
-64.7%
-5.20/6
-22.61/6
35.30/6 5.30/6
-14.00/6
51.90/6
-21.8%
No major redevelopment projects assumed (Strata impacts in 2014)
Construction Use Tax
713,582
1,103,119
721,002
1,221,734 1,360,585
1,000,000
1,800,000
1,800,000
2015 flat with 2014 forecast (2014 YTD pacing 26% higher than 2013, but includes major projects)
17.3%
54.61/6
-34.69/6
69.4% 11.49/6
-26.5%
80.01/6
0.01%
Other Taxes
1,545,535
1,711,350
1,806,708
1,672,112 1,735,016
1,732,994
1,732,994
1,826,952
County sales tax (based on TOV sales tax), Road & Bridge, Hwy users revenue, etc.
-6.0%
10.7%
5.6%
-7.40/6 3.80/6
-0.1%
0.0%
5.41/6
Federal / County Grants
203,765
3,785,144
1,596,040
916,067 82,630
240,000
510,200
596,000
2014 Federal grant for bridges at Nugget Lane and Bridge Road ($1 M over 2014 - 2016), CDOT
shared costs on 1-70 Underpass
N/A
1757.6%
-57.8%
-42.6% -91.0%
190.5%
112.6%
16.8%
Earnings on Investments
460,234
330,216
539,541
492,015 426,975
709,957
709,957
705,275
2015 based on .7% return on available fund balance based on current trend
-75.0%
-28.3%
63.4%
-8.80/6 -13.20/6
66.30/6
0.0%
-0.70/6
2014 and beyond includes $494.5K per year interest on Timber Ridge loan at a rate of 1.5
Rental Income
912,090
862,151
895,872
832,134 918,691
840,896
840,896
903,087
Employee housing rentals at 3% increase; 10% increase in Donovan Pavilion rental to reflect
4.0%
-5.5%
3.91/6
-7.1% 10.4%
-8.5%
0.0%
7.41%
recent history
E911 and Interagency Dispatch
1,904,572
1,908,591
1,958,581
1,915,218 1,982,170
1,928,575
1,928,575
1,896,556
Funding by E911 Authority Board and participating agencies
14.9%
0.2%
2.6%
-2.20/6 3.50/6
-2.70/6
0.0%
-1.71/.
4,050,000
-5.6%
2010 & 2011 for LionsHead Transit and Welcome Centers
Vail Reinvestment Authority Transfers
-
1,070,365
7,125,196
5,354,864 1,842,286
3,950,000
4,290,435
2012 for LionsHead Portal projects, Energy enhancements, Library remodel and Guest Services
N/A
565.7%
-24.8% -65.6%
114.4%
8.6%
2013 for continuation of Guest Service Enhancements, LH parking entry, SunBird Park, etc
2014 for LH Parking structure entry and parking equipment; 1-70 Underpass
2015 for 1-70 Underpass ($1 M) and Frontage Rd improvements from LH Parking to Muni bldg ($3M)
All Other Revenue
4,885,916
7,957,308
6,463,634
4,725,743 4,229,024
3,698,688
5,845,451
5,864,383
In general, this item includes franchise fees, fines and forfeitures, employee portion of healthcare
-23.5%
62.9%
-18.8%
-26.90/6 -10.5%
-12.5%
58.0%
0.3%
premiums, insurance proceeds froms stop -loss coverage, license revenue, administration fees
collected from VLMD and RETT and other charges for service such as out of district fire response
Total Revenue
43,924,542
57,973,811
58,661,907
55,007,762 53,113,832
53,296,143
60,395,142
61,976,682
and Police contracted services. In addition, 2014 budget incl. repayment of VRD share of Ford Park
% compared to Prior Year
-24.3 %
32.0 %
1.2 %
-6.2 % -3.4%i
0.3%1
13.3 %
2.6 %
Field project 1.165M
J§FIF.4J/4@1EAJ
Town of Vail 2015 Budget
Summary of Changes in Personnel
From 2014 Original Budget to 2015 Budget
2015
Changes Comments
Full-time Regular Positions
Special Events Coordinator
0.20 Increase to 40 -hour work week
Community Information / Economic Dev Support
1.00 Previously lost 1.5 FTEs during downturn
Sr. Long -Range Planner
1.00
Frozen Planner position
(1.00)
Environmental Planner
1.00 Reinstating previously eliminated when job vacated
IT Systems Engineer 1
1.00
Document Imaging
(1.00) Reducing to offset addition above
Streets: Maintenance Worker
1.00
Streets/Parks: Landscaper / Maintenance Worker
1.00
Fleet: Journey Mechanic
(1.00)
Facilities: Parking Structure Maintenance
1.00
Facilities: Building Maintenance Specialist
1.00
Facilities: Custodian
(1.00)
Fire Engineers
3.00
7.20
Seasonal Positions
Fire Residents (3.09) Reducing to offset addition above
Landscaper (0.48) Reducing to offset combined position above
Heavy Eqiupment Operator (0.48) Reducing to offset combined position above
Community Information intern (0.25) Reducing to offset addition above
Library - Multi Task 0.50 Back in 2010 we converted a contract position to seasonal but d
(3.80)
Total Changes to FTE Count: 3.40
1-1118/2014
TOWN OF VAIL 2015 BUDGET
TEN-YEAR SUMMARY OF BUDGETED POSITIONS BY DEPARTMENT
Total Full -Time Employees 235.01 237.77 240.29 244.05 245.53 235.53 228.73 226.23 224.78 237.78 244.98 7.20
11/18/2014
2015
Positions
Department
2005
2006
2007
2008
2009
2010
2011
2012
2013
2014
2015
Change
Full -Time Regular Positions - Funded by TOV
Town Officials
6.90
6.90
7.06
6.23
6.23
6.23
5.43
4.43
4.43
4.43
3.43
(1.00)
Administrative Services
19.15
18.15
19.68
21.02
20.35
20.35
19.35
19.35
19.40
21.40
24.60
3.20
Community Development
13.85
13.85
15.18
15.18
17.85
15.85
14.85
13.85
13.85
12.85
13.85
1.00
Fire
18.00
18.00
18.00
22.00
21.25
24.25
24.00
24.00
24.50
25.50
28.50
3.00
Police and Communications
56.25
54.25
54.50
54.50
54.50
55.50
53.75
54.75
54.25
54.25
55.25
1.00
Library
6.38
6.38
6.63
6.63
6.55
6.55
6.55
6.55
6.55
6.55
6.55
0.00
Public Works, Streets & Roads, Landscaping
31.25
31.75
31.75
31.75
30.80
30.80
30.80
30.80
30.80
34.30
36.30
2.00
Transportation & Parking
30.50
31.00
31.00
31.00
33.00
31.00
31.00
31.00
31.00
39.50
39.50
0.00
Fleet Maintenance
13.00
13.00
13.00
13.00
13.00
12.00
12.00
12.00
12.00
12.00
11.00
(1.00)
Facility Maintenance
20.00
20.00
20.00
20.00
20.00
20.00
20.00
18.00
16.00
16.00
17.00
1.00
Capital Projects
1.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
Total Full -Time Regular
216.28
213.28
216.80
221.31
223.53
222.53
217.73
214.73
212.78
226.78
235.98
9.20
Fixed Term Employees
Administrative Services
-
1.00
-
-
-
-
-
-
0.50
-
-
0.00
Community Development
6.00
6.00
5.00
4.00
4.00
0.50
0.00
Fire
1.00
2.00
2.00
2.00
2.00
-
0.00
Police and Communications
1.48
3.48
3.48
3.48
3.00
-
0.00
Public Works, Streets & Roads, Landscaping
1.75
1.63
1.63
1.63
1.50
1.50
0.00
Capital Projects
1.25
1.63
1.63
1.63
1.50
-
-
0.50
0.50
-
0.00
Document Imaging
0.75
0.75
0.75
1.00
1.00
1.00
1.00
1.00
1.00
1.00
(1.00)
Total Fixed -Term
12.23
16.49
14.49
13.74
13.00
3.00
1.00
1.50
2.00
1.00
0.00
(1.00)
Externally Funded Employees
Police and Communications
6.50
8.00
9.00
9.00
9.00
10.00
10.00
10.00
10.00
10.00
9.00
(1.00)
Total Externally Funded
6.50
8.00
9.00
9.00
9.00
10.00
10.00
10.00
10.00
10.00
9.00
(1.00)
Total Full -Time Employees 235.01 237.77 240.29 244.05 245.53 235.53 228.73 226.23 224.78 237.78 244.98 7.20
11/18/2014
TOWN OF VAIL 2015 BUDGET
TEN-YEAR SUMMARY OF BUDGETED POSITIONS BY DEPARTMENT
2015
Positions
2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 1 Chanae
Seasonal Positions - Funded by TOV
Town Officials
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
Administrative Services
0.98
1.04
0.59
1.19
1.94
1.94
1.94
1.94
1.94
1.94
1.69
(0.25)
Community Development
0.00
0.00
0.00
1.25
0.25
0.00
0.00
0.25
0.25
0.25
0.25
0.00
Fire
1.51
1.68
7.20
7.20
10.20
10.20
12.70
13.70
13.70
12.70
9.61
(3.09)
Police and Communications
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
Library
2.48
2.48
1.70
1.70
1.70
1.70
1.70
1.70
1.70
1.70
2.20
0.50
Public Works/ Streets & Roads/Landscaping
8.69
8.94
11.42
11.90
12.86
10.46
10.46
10.94
12.38
9.14
8.64
(0.50)
Transportation & Parking
23.24
22.78
25.31
26.70
25.70
27.46
27.46
27.46
27.46
20.30
19.84
(0.46)
Fleet Maintenance
0.00
0.00
0.00
0.00
0.00
0.25
0.25
0.25
0.25
0.00
0.00
0.00
Facility Maintenance
1.33
1.36
1.38
1.38
1.38
1.38
1.38
1.38
1.38
0.92
0.92
0.00
Total Seasonal / Part -Time
38.23
38.28
47.60
51.32
54.03
53.39
55.89
57.62
59.06
46.95
43.15
(3.80)
All FTE's (Full -Time Equivalents)
Town Officials
6.90
6.90
7.06
6.23
6.23
6.23
5.43
4.43
4.43
4.43
3.43
(1.00)
Administrative Services
20.13
20.19
20.27
22.21
22.29
22.29
21.29
21.29
21.84
23.34
26.29
2.95
Community Development
19.85
19.85
20.18
20.43
22.10
16.35
14.85
14.10
14.10
13.10
14.10
1.00
Fire
20.51
21.68
27.20
31.20
33.45
34.45
36.70
37.70
38.20
38.20
38.11
(0.09)
Admin
3.00
2.00
2.00
2.00
2.00
2.00
2.00
2.00
2.00
2.00
2.00
0.00
Patrol
28.98
30.48
31.00
31.25
31.00
28.00
27.00
28.00
28.00
28.00
28.00
0.00
Investigation
5.00
5.00
5.00
5.00
5.00
5.00
5.00
5.00
5.00
5.00
5.00
0.00
Records
5.25
5.25
5.50
5.25
5.50
5.50
4.75
4.75
4.25
4.25
4.25
0.00
Dispatch
22.00
23.00
23.48
23.48
23.00
25.00
25.00
25.00
25.00
25.00
25.00
0.00
Police and Dispatch Total
64.23
65.73
66.98
66.98
66.50
65.50
63.75
64.75
64.25
64.25
64.25
0.00
Library
8.86
8.86
8.33
8.33
8.25
8.25
8.25
8.25
8.25
8.25
8.75
0.50
Public Works, Streets & Roads
41.69
42.32
44.80
45.28
45.16
42.76
41.26
41.74
43.18
43.44
44.94
1.50
Transportation & Parking
53.74
53.78
56.31
57.70
58.70
58.46
58.46
58.46
58.46
59.80
59.34
(0.46)
Fleet Maintenance
13.00
13.00
13.00
13.00
13.00
12.25
12.25
12.25
12.25
12.00
11.00
(1.00)
Facility Maintenance
21.33
21.36
21.38
21.38
21.38
21.38
21.38
19.38
17.38
16.92
17.92
1.00
Ca ital Pro ects / Fixed Term
3.00
2.38
2.38
2.63
2.50
1.00
1.00
1.50
1.50
1.00
0.00
1.00
Total FTE's
273.24
276.05
287.88
295.37
299.56
288.92
284.62
283.85
283.84
284.73
288.13
3.40
11/18/2014
- t9_
Full -Time Regular Employees
Fee Based
Health Insurance
Group Term Life and Accidental Death Insurance
Long-term Disability Insurance
Survivor's Life Insurance
Short-term Disability Insurance
Ski Pass / Fitness
Sworn Officer Death and Disability Insurance
Subtotal Fee Based
Payroll Based
Pension Contribution
Medicare
Workers' Compensation Insurance
Unemployment Compensation Insurance
Subtotal Payroll Based
Total Full -Time Benefits
Part -Time and Seasonal Employees
Fee Based
Ski Pass / Fitness
Ski Pass / Fitness - Boards
Mini -Med Program
Health Insurance
Payroll Based
Pension Contribution
Medicare
Workers' Compensation Insurance
Unemployment Compensation Insurance
Subtotal Payroll Based
Total Part -Time and Seasonal Benefits
Total Benefits - All Employees
Town of Vail
Employee Benefits
2013
1.50%
2014
1.50%
2015
1.50%
Actual
% Salary
Budget
% Salary
Proposed % Salary
3,000,000
20.42%
3,150,000
21.05%
3,378,571
20.81%
183,283
0.53%
74,000
0.49%
66,250
0.41%
0.30%
0.38%
53,000
0.35%
74,750
0.46%
4.93%
0.53%
74,000
0.50%
70,000
0.43%
15,814
0.14%
15,000
0.10%
20,000
0.12%
94,662
0.60%
85,000
0.57%
85,000
0.52%
35,421
0.51%
72,000
0.48%
80,000
0.49%
3,329,180
23.10%
3,523,000
23.54%
3,774,571
23.24%
1,936,323
14.52%
2,135,318
14.29%
2,343,981
14.43%
246,264
1.34%
194,722
1.30%
213,457
1.31%
186,853
1.37%
224,000
1.50%
272,900
1.68%
28,510
0.30%
44,800
0.30%
48,700
0.30%
2,397,950
17.53%
2,598,840
17.39%
2,879,038
17.73%
5,727,130
40.63%
6,121,840
40.93%
6,653,610
40.97%
84,559 3.70%
9,100 0.45%
3,000 0.30%
75,000 4.33% 75,000 4.66%
9,100 0.53% 9,100 0.57%
6,000 0.35%
471,429 29.29%
33,136
1.50%
25,998
1.50%
24,141
1.50%
30,635
1.45%
25,131
1.45%
23,336
1.45%
29,128
1.36%
26,000
1.49%
27,100
1.68%
4,444
0.30%
5,200
0.30%
4,828
0.30%
97,343
4.61%
82,329
4.74%
79,405
4.93%
194,002
9.05%
172,429
9.94%
634,934
39.45%
5,921,132
36.65%
6,294,268
37.71%
7,288,543
40.84%
Full-time wages:
Seasional wages:
Non -pensionable wages:
Overtime
Bonuses
1 Vol 8/2014
16,238,407
1,609,389
17,847,796
Includes $217.81K one-
time costs for 2015's
1,264,986
Includes $75K of
147,600
retirement and
longevity
TOWN OF VAIL 2015 PROPOSED BUDGET
SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE
GENERALFUND
2013 2014 2014 2015
Actual Budget Amended Projection
Comments
Revenue
Local Taxes:
$ 21,999,999 $
22,000,000 $
23,100,000 $
24,486,000
2014 5% increase from 2013 actual; then 6% increase in 2015
Sales Tax Split b/t Gen'I Fund & Capital Fund
59/41
62/38
62/38
62/38
Sales Tax
12,971,000 $
13,640,000
14,322,000
15,181,000
Property and Ownership
4,227,966
4,465,000
4,353,500
4,301,000
2014 per County assessor's office; later years 5% in assessment year
Ski Lift Tax
4,007,908
3,782,000
3,782,000
4,418,700
2015 5% incr. each year; YTD up 6%
Franchise Fees, Penalties, and Other Taxes
1,083,169
1,041,550
1,116,550
1,158,779
2015 3% incr from 2014
Licenses & Permits
1,524,915
1,342,801
1,342,801
1,538,267
2015 15% increase from 2014 budget; flat with 2013 actual
Intergovernmental Revenue
1,827,216
1,741,234
1,808,507
1,835,192
County stax, Road & Bridge
Transportation Centers
4,170,065
3,839,680
3,839,680
4,023,264
5% increase from 2014
Charges for Services
843,589
770,397
770,397
907,812
Mainly based on RETT mgmt fee; VLMD fee and VRA fee (flat); Volvo sponsorship
Fines & Forfeitures
227,420
276,274
276,274
263,404
5 yr avg; then 2%
Earnings on Investments
34,458
110,000
110,000
108,236
Based on 0.7% return
Rental Revenue
918,691
840,896
840,896
903,087
3% increase every two years for employee housing
2015's Reimb from VVF
-
-
-
135,000
Reimb from VVF for 2015's services beyond the $150K in-kind granted
Miscellaneous and Project Reimbursements
400,877
107,000
121,000
148,000
Total Revenue
32,237,274
31,956,832
32,683,605
34,921,741
Total 2015 revenue increase: $2.2M from 2014 amended
6.8%
Expenditures
Salaries
13,829,733
14,749,617
14,766,817
15,788,036
2015: 4% merit; plus $150K added into TM budget for 1 % performance pool
225,900
Overtime directly relating to 2015's services. Includes Police, Fire, and Public Works
Benefits
4,855,709
5,189,962
5,189,962
5,774,964
2015 includes Affordable Care Act impacts
Subtotal Compensation and Benefits
18,685,442
19,939,579
19,956,779
21,788,900
CSE at 2% increase from 2014 amended; add'[ host program mgmt in info booth $30K;
Contributions and Special Events
1,640,766
1,445,698
1,577,198
2,044,028
removed one-time $50K for Blue Grass startup funding; Removed one-time funding of Toronto
Air Service and RRC Competitiveness Study ($50K); Per Council 11/04 add $50K fireworks
to council contributions and add Burton $400K to Vail Brand events
2015's operating
67,675
Includes workforce feeding ($13K), PR support, bus service fleet charges ($47.7K)
All Other Operating Expenses
6,470,525
7,045,454
7,279,227
7,327,639
Heavy Equipment Operating Charges
2,187,170
2,365,254
2,365,254
2,365,917
Based on projected vehicle use
Heavy Equipment Replacement Charges
586,199
553,826
553,826
592,884
Based on HEF replacement schedule 5 -year plan
Dispatch Services
568,854
590,961
590,961
630,588
E911 Authority Board reduced staffing support by 1, and TOV %age use
Total 2015 expenditure increase: $2.5M from 2014 amended; includes $450K in event
Total Expenditures
30,138,956
31,940,772
32,323,245
34,817,631
increases
7.7%
Revenue Over (Under) Expenditures
2,098,318
16,060
360,360
104,110
2015 World Alpine Ski Championships
(250,000)
(250,000)
(250,000)
(250,000)
2015 Final year
Pro -cycling event
(75,000)
(75,000)
(75,000)
(75,000)
2015 Nation's Event
(375,000)
(375,000)
(375,000)
(375,000)
2015 Final year
Burton US Open
(400,000)
(400,000)
(400,000)
Moved up to Contributions & Special Events operating line
Timber Ridge Investment
(8,000,000)
Investment in Timber Ridge deed restrictions
Castle Peak Senior Care Facility
(200,000)
(200,000)
Transfer to Dispatch Services Fund
(22,338)
For overtime relating to 2015's - shouldn't be charged to DSF
Revenue Net of Transfers & New Programs
(7,001,682)
(1,283,940)
(939,640)
(618,228)
Beginning Fund Balance
23,403,652
16,401,970
16,401,970
15,462,330
Ending Fund Balance
$ 16,401,970 $
15,118,030 $
15,462,330 $
14,844,102
As % of Annual Revenue
EHOP balance included in ending fund balance -
not spendable
$ 690,000 $
691,U1 8/20 90,000 $
690,000
21
TOWN OF VAIL 2015 PROPOSED BUDGET
SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE
GENERALFUND
Expenditures by Type:
2013
2014
2014
2015
Municipal Services:
Actual
Original
Amended
Proposed
Revenue
1,384,733
1,549,865
1,513,407
1,803,487
Local Taxes:
21,999,999
$ 22,000,000
$ 20,922,000
$ 22,000,000
Sales Tax Split b/t Gen'I Fund & Capital Fund
59/41
62/38
62/38
62/38
Sales Tax
12,971,000
13,640,000
14,322,000
15,181,000
Property and Ownership
4,227,966
4,465,000
4,353,500
4,301,000
Ski Lift Tax
4,007,908
3,782,000
3,782,000
4,418,700
Franchise Fees, Penalties, and Other Taxes
1,083,169
1,041,550
1,116,550
1,158,779
Licenses & Permits
1,524,915
1,342,801
1,342,801
1,538,267
Intergovernmental Revenue
1,827,216
1,741,234
1,808,507
1,835,192
Transportation Centers
4,170,065
3,839,680
3,839,680
4,023,264
Charges for Services
843,589
770,397
770,397
907,812
Fines & Forfeitures
227,420
276,274
276,274
263,404
Earnings on Investments
34,458
110,000
110,000
108,236
Rental Revenue
918,691
840,896
840,896
903,087
2015's Reimb from VVF
-
-
-
135,000
Miscellaneous and Project Reimbursements
400,877
107,000
121,000
148,000
Total Revenue
32,237,274
31,956,832
32,683,605
34,921,741
Expenditures by Type:
2,023,318
(58,940)
360,360
104,110
Municipal Services:
(8,000,000)
-
-
Town Officials
1,384,733
1,549,865
1,513,407
1,803,487
Administrative Services & Risk Management
3,764,430
4,131,954
4,176,412
4,494,974
Community Development & Housing
1,520,292
1,504,717
1,504,717
1,759,771
Police
4,472,651
4,826,818
4,905,091
5,096,446
Police Communications
568,854
590,961
590,961
630,588
Fire
3,538,994
3,563,971
3,563,971
3,966,997
Public Works & Streets
3,573,109
4,021,260
4,021,260
4,139,647
Transportation & Parking
5,018,469
5,421,167
5,434,367
5,845,336
Facilities
3,593,476
3,798,067
3,823,567
3,947,222
Library
850,311
832,758
849,758
875,323
Economic Development
1,928,637
1,774,234
1,939,734
2,257,840
Total Expenditures
30,213,956
32,015,772
32,323,245
34,817,631
Revenue Over (Under) Expenditures
2,023,318
(58,940)
360,360
104,110
Timber Ridge Buy -Down
(8,000,000)
-
-
Castle Peak Senior Center
(200,000)
-
2015 World Alpine Ski Championships
(250,000)
(250,000)
(250,000)
(250,000)
Pro -cycling event
(75,000)
(75,000)
(75,000)
2015 Nation's Event
(375,000)
(375,000)
(375,000)
(375,000)
Burton US Open
(400,000)
(400,000)
(400,000)
-
Transfer to Dispatch Services Fund
-
-
-
(22,338)
Total Expenditures
39,238,956
33,115,772
33,623,245
35,539,969
Surplus Net of Transfers & New Programs
(7,001,682)
(1,158,940)
(939,640)
(618,228)
Beginning Fund Balance
23,403,652
16,401,970
16,401,970
15,462,330
Ending Fund Balance
$ 16,401,970 $
15,243,030 $
15,462,330 $
14,844,102
EHOP balance included in ending fund balance -
$ 690,000 $
690,000 $
690,000 $
690,000
not spendable
11/18/2014
22
2015 Council Contribution Request Spreadsheet
TOWN OF VAIL FUNDING REQUEST
2014
2014 Council -Approved
Cash 2014 In -Kind In -Kind
TIER I: Vail Brand Events
Bravo! Colorado
New York Philharmonic
Philadelphia Orchestra
Dallas Orchestra
Education & Community Engagement
Vail Interfaith Chapel Free Concert Series
Donovan Chamber Music Series
Silver Oak & Twomey Series
Other in-kind requests: Waiver banner fees
Other in-kind requests: Parkin
National Repertory Orchestra
Vail Farmers' Market
Vail Jazz Festival
Vail Valley Foundation
Vail International Dance Festival
Hot Summer Nights
Summer Go Pro Mtn Games
Burton USO en
Fireworks Funding
TOTAL TIER I: VAIL BRAND EVENTS
TIER II: EXTRAORDINARY EVENTS Wj
Donovan Pavilion for 6 days & nights 10am day 1 - 10am day 3
VVF: Pro Cycling Event
WF: 2015 Nations Event (Golden Peak)
WF: 2015 World Alpine Ski Championships
Bravo! Chicago Broadcast & Videography
TOTAL TIER II: EXTRAORDINARY EVENTS
TIER III: SERVICES
Colorado Ski Museum: Operating
Colorado Ski Museum: Film production
Colorado Ski Museum: Capital Grant 50% cost share
Betty Ford Alpine Garden: Operating
Betty Ford Alpine Garden: Capital Request
Eagle River Watershed Council
Vail Valley Community TV/Ch5
Eagle Valley Childcare
Eagle Valley Childcare : Capital improvement
WF: Vail Valley Athlete Commission
Walking Mountains
Red Sandstone Elementary
TOTAL TIER III: SERVICES
45,000
TIER IV: LIFE LONG LEARNING
Vail Veterans
Starting Hearts
Vail Symposium
Peak Wellness
Vail Leadership Institute
Discover Well: Living Well Event
TOTAL TIER IV: LIFE LONG LEARNING
2014
2014 Council -Approved
Cash 2014 In -Kind In -Kind
2015 Requests
Discounted k : $7.00/performance plus 15 s cs at Fd Pk
2,100
85,000
2015 Cash
Request 2015 In -Kind Request
85,000
Variance to
PY Funding
Staff
Recommended
Cash
Staff
Recommended
In-kind
7,500
Donovan Pavilion for 6 days & nights 10am day 1 - 10am day 3
21,000
Discounted k : $7.00/per up to max of 50 w/VVF plus 15 spaces at Ford Park
2,100
1,000
PW support
4,500
70,600
86,700
45,000
27,500 $2,800 police services
2,800
Police, PW support, shuttle bus
12,000
400,000
50,000
721,600
52,400
2,500
10,000
175,000 Police, PW, Fire, Full Time staff labor
40,000
375,000
250,000
22,500
4,500
800,000
40,000
11,250
4,500
42,000 rent & 2 person offices ace TRC
9,000
Overflow parking for orchestra trailers estimated 46 days)
65,620 2 parking designated parking spaces Ford Park
300
62,000
80,000
1,000
45,000
40,000 PW support
5,000
40,000
6,000
4,500
100,000
29,400
72,000
300,620
9,300
50,000
15,000
46,000
37,500
27,500 $2,800 police services
24,140
7,360
2,800
6,000
35,000
90,000
11/18/2014
400,000 Use of Soccor, RV and Chalet Rd parking lots; isn't there other in-kind?
2015 Requests
2015 Cash
Request 2015 In -Kind Request
2015 In -Kind
Value
Variance to
PY Funding
Staff
Recommended
Cash
Staff
Recommended
In-kind
Discounted k : $7.00/per up to max of 50 w/VVF plus 15 spaces at Ford Park
2,100
85,000
86,700
85,000
86,700
50,000
50,000
10,000
2,500
10,000
10,000
4,500 Donovan for 6 days & nts 8am day 1 - 10am da 6; reduced cleaning $250
22,500
4,500
4,500 Donovan for 3 days & nts 8am day 1 - 10am da 3; reduced cleaning $250
11,250
4,500
Waive fees of $50 for banner at Cov'd Bridge & $1,000 for roundabouts
1,050
Overflow parking for orchestra trailers estimated 46 days)
1,000
1,000
40,000 PW support
5,000
40,000
4,500
100,000
29,400
72,000
50,000
5,000
46,000
27,500 $2,800 police services
2,800
27,500
2,800
Police, PW support, shuttle bus
35,000
12,000
400,000 Use of Soccor, RV and Chalet Rd parking lots; isn't there other in-kind?
400,000
50,000
50,000
50,000
917,500
79,700
145,900
769,900
19,300
175,000 Police, PW, Fire, Full Time staff labor
50,000
175,000
40,000
375,000
150,000
375,000
150,000
250,000
250,000
25,000
25,000
825,000
200,000
25,000
800,000
190,000
52,000 rent & 2 person offices ace P TRC
8.000
10,000
42,840
8,000
10,000
10,000
975,000
975,000
75,000 2 parking designated parking spaces Ford Park
300
9,380
67,000
300
500,000
500,000
67,000 Use of Donovan Pavilion 1 day for
3,500
5,000
63,240
90,000
10,000
90,000
50,000
5,000
50,000
1,000
1,000
1,000
6,000
6,000
50,000
50,000
20,000
12,000
12,000
1,888,000
11,800
1,087,380
840,080
8,300
20,000
15,000
45,000
7,500
50,000 VLMD Marketing Services
15,000
25,860
60,000
52,640
10,000
4,000
200,000
15,000 1
90,000
91,800
2015 Council Contribution Request Spreadsheet 2014
2014 Council -Approved
TOWN OF VAIL FUNDING REQUEST
IN KIND
Small Champions of Colorado
I TOTAL IN KIND
Cash 2014 In -Kind
In -Kind
2015 Cash
Request 2015 In -Kind Request
TOV buses & drivers "`but only to BC parking areas, not up hill to
20,000
4 days usa a of Dobson October 24 - 27 2013
5,284
3 weekends of free ice, use of Donovan 1 night & parking Nov 18
10,106
free ice - 5 days in July and 4 days in late December
11,891
42 parking coupons for Sundays from 1/6 thru 4/7
1,050
In-kind use of Donovan pavilion for an event in October
4 weekends of free ice, use of Donovan 1 night; 1 pkq pass & 25 pkq coupons
2 blue passes
2,200
free ice - 5 days in July and 5 days in late December
13,212
36 prking vchers
900
1,150
1,050
PW support- trash pickup, containers/sign, recycling
2,500
3,500
3'Blue" parking passes
2015 Requests
2015 Cash
Request 2015 In -Kind Request
2015 In -Kind Variance to Staff
Value PY Funding Recommended
Cash
Staff
Recommended
In-kind
TOV buses & drivers "but onlyto BC parkingareas, not u hill to BC
13,000 -
13,000
3,000 4 days usage of Dobson October 2015
5,285 3,000
2,642
4 weekends of free ice, use of Donovan 1 night; 1 pkq pass & 25 pkq coupons
31,455 -
10,106
free ice - 5 days in July and 5 days in late December
13,212
6,606
46 parking coupons for Sundays from 1/4 thru 4/12 not incl. Pres Wkd
1,150
1,050
In-kind use of Donovan pavilion for an event in October
3,500
3,500
3'Blue" parking passes
3,300
2,200
25 single day parkingvouchers
500
500
54 prking vchers; 1 pass for auction; 9 days use of Welcome Ctr (Sun); Bus svc 1
da
2,700
1,350
Snow plowing services
5,000
5,000
PW support: trash pickup, containers/sign, recycling
3,000
3,000
102
GRAND TOTAL: COUNCIL CONTRIBUTIONS 1 1,912,220 1 1 162,131 F7 3,833,500 1 388,602 1 1,351,280 2,501,780
"F`Ei1?Q@jjEAj
2015 Contributions
Please see the attached spreadsheet to coincide with the following background and
recommendations.
TIER I: VAIL BRAND EVENTS
A. Bravo! Colorado
BACKGROUND INFORMATION: Bravo! Vail Valley Music Festival is requesting a total of
$249,000: $85,000 each for the Philadelphia Orchestra and the New York Philharmonic — Vail
Residency programs. A new request this year is $50,000 support for the Dallas Orchestra. Bravo!
is also requesting $10,000 for Education and Community Engagement programs, $10,000 for the
free concert series at the Vail Interfaith Chapel, $4,500 for the Donovan Chamber Music Series
(including an in-kind request for up to six full days usage of Donovan at a value of $21,000), and
$4,500 for the Silver Oak & Twomey Series (including an in-kind request for three full days usage of
Donovan at a value of $10,500). Reduced cleaning fees have also been requested for use at
Donovan (value of $2,250). An in-kind contribution is also requested for discounted parking passes
of $7.00/performance in Ford Park ($10 normal rate), plus the 15 parking spaces at Ford Park for
up to 20 concerts at an estimated value of $2,100. Waived banner fees at the round -abouts and
Covered Bridge (value of $1,050) has been requested, along with overflow parking for orchestra
trailers (estimated 46 days).
STAFF RECOMMENDATION: Staff recommends a 2% increase on prior year's contribution
($170,000 in 2014) to the New York and Philadelphia Orchestras, totaling $173,400 ($86,700 each).
Staff does not recommend the additional requests based on the annual operating expenses within
the General Fund cannot support a large increase. The Ford Park parking situation is still
developing, with an electronic reservation system in the works. The reserved spaces have caused
many issues with the general public who are seeking public parking. Express bus service for
volunteers is an efficient and effective option. Staff recommends in-kind use of Donovan for the
Chamber Music Series, but without any waiver of cleaning fees as these are a hard cost to the
Donovan Management Company. Staff does not recommend in-kind use of Donovan for the Silver
Oak & Twomey Series because it is a fundraising event, with exclusive sale of tickets for entry. The
waiver of banner fees is not recommended because it is a hard cost to the town. The town cannot
support approximately 46 days of overflow parking for orchestra trailers.
B. Bravo! Family Concert (National Repertory Orchestra)
BACKGROUND INFORMATION: The Orchestra is requesting $1,000 to offset travel expenses,
marketing and music purchases associated with their annual concert in Vail. Each season, they
perform a free family concert at the Ford Amphitheatre in conjunction with Bravo!
STAFF RECOMMENDATION: Staff recommends funding at $1,000 pending confirmation that the
Vail concert will be held (the event was not held in 2014) based on the cultural benefit to the town
and to draw families. This concert was previously funded in 2012 and 2013 at $1,000 per year.
C. Vail Farmer's Market
BACKGROUND INFORMATION: Vail Farmer's Market is requesting a cash contribution of $40,000
11)48/2014
plus an in-kind contribution of $5,000 to cover the cost of services provided by the Town of Vail
during the events (temp bus stop signs, parking signs, no -bike signs, cattle guards, cones and
trash/recycling pickup).
STAFF RECOMMENDATION: Staff recommends funding in-kind up to $4,500 (prior year's
amount) but does not support the additional cash contribution. Historically the Farmer's Market has
applied for funding through the Commission on Special Events and staff recommends that they
continue to do so. Vail Farmer's Market received $35,000 cash funding from the Commission on
Special Events in 2014.
D. Vail Jazz Foundation
BACKGROUND INFORMATION: The Vail Jazz Foundation is requesting a cash contribution of
$100,000 to fund 50 performances presented in Vail over 12 weeks in the summer, including an
opening night collaboration with Bravo!, the Jazz at Vail Square concert series (9 concerts), Jazz at
the Market (10 concerts), Jazz at Kelly Liken on Sundays (10 concerts), Jazz After (3 concerts)
following Bravo!, and Labor Day Weekend Jazz Party at Vail Square and the Marriott (seven
performances).
STAFF RECOMMENDATION: Staff recommends a 2% increase over prior year's contribution
($70,600), for a total of $72,000, consistent with the overall increase granted to town operations.
While this event has become more established and successful in the past several years, staff does
not support a 43% increase in financial assistance as requested.
E. Vail Valley Foundation (VVF)
BACKGROUND INFORMATION: The Foundation is requesting $77,500 of cash funding and
$37,800 of in-kind for Vail Brand Events: Vail International Dance Festival; Hot Summer Nights and
summer GoPro Mountain Games. *Please note that the VVF is also requesting funding of
Extraordinary Events detailed in item G below.
STAFF RECOMMENDATION: Staff recommends cash funding at a total of $73,500: Vail
International Dance Festival contribution at $46,000 (a 2% increase from prior year's $45,000)
and $27,500 (flat with prior year) toward Hot Summer Nights as requested.
Staff recommends funding the in-kind requests as follows:
Hot Summer Nights is granted up to $2,800 of police extra duty coverage as requested.
Summer GoPro Mountain Games in-kind services limited to $12,000 due to maximum
capacity of town resources. The $12,000 in-kind includes extra duty police coverage, event
bus/shuttle support, water usage, sand bag distribution and trash clean-up. It does not
include waiver of event fees, transportation and set up of bike features or the world cup
climbing wall ballast. This event received $100,000 from the CSE in 2014.
1 11A 8/2014
TIER II: EXTRAORDINARY EVENTS
F. Highline Sports & Entertainment / Burton US Open
BACKGROUND INFORMATION: Highline is requesting $400,000 in cash to support the 2015 U.S.
Open Snowboarding Championships event. This will be the third year of hosting this event in Vail.
In-kind support is also requested for the use of parking facilities (Soccer Lot, RV Lot and Chalet
Road).
STAFF RECOMMENDATION: This request is too large to go through the Commission on Special
Events annual process and is currently budgeted out of General Fund reserves. Staff is currently
working with Burton to fulfill parking needs relating to load-in/out for the event.
G. Vail Valley Foundation (VVF): Pro -Cycling Event, 2015 World Alpine Ski Championships
and 2015 Nations Event
BACKGROUND INFORMATION: The VVF is requesting $175,000 cash and $50,000 of in-kind
funding for the US Pro -cycling Challenge. There are two requests relating to the 2015 World Alpine
Ski Championships: $250,000 annual commitment (final year of a 5 year commitment) for the
overall championships and $375,000 annual commitment (final year of a 4 year commitment) for the
Nations Team Event to be held at Golden Peak.
STAFF RECOMMENDATION: Staff supports the UCI 2.1 Pro -Cycling event, with $100,000
from the Vail Local Marketing District and $75,000 from the town's General Fund continent upon
an event taking place within the Town of Vail. Staff also recommends that in-kind is limited to
$40,000 for town event staff support, police extra duty coverage and public works support.
Funding for the 2015 World Alpine Championships and the Nations Team Event were agreed upon
previously and are currently included in the General Fund 2015 budget, out of fund balance
reserves. In addition to cash funding, the town has also agreed to provide up to $150,000 of in-kind
services such as police, fire and public works support.
H. Bravo! Colorado: Chicago Broadcast & Videography
BACKGROUND INFORMATION: Bravo! is requesting $15,000 to help fund a two-hour special to
be broadcast in the U.S. and internationally. They hope to produce this recording annually. Another
$10,000 is requested to help fund the development of video footage covering Bravo!'s artistic
programs and services, venues as well as the Education and Community Engagement
programming. The footage would be used in social media campaigns, online at bravovail.org and
on the Festival's newly revitalized YouTube channel.
STAFF RECOMMENDATION: Staff does not recommend funding this initiative as it is more in line
with marketing and social media efforts rather than programming or an extraordinary event.
112138/2014
TIER III: SERVICES
I. Colorado Ski Museum
BACKGROUND INFORMATION: The museum is requesting a cash contribution of $52,000 for
general operating costs and in-kind of $8,000 (rent subsidy). The museum is also requesting
$10,000 for a portion of the production of six 3 -minute film segments that will feature Vail's ski
racing history and heritage. The film segments will be made available to the Vail and Lionshead
Welcome Centers and for entertainment in the big screens at Solaris during the 2015
Championships.
A capital improvement request of $975,000 represents 50% of the total estimated project cost to
expand and modernize the museum facility along with museum exhibits. Improvements would
include a removal of the drop -ceilings for a more spacious feel, modern museum displays using
newer presentation technology and a theater style viewing area for guests.
STAFF RECOMMENDATION: Staff recommends funding the in-kind request for subsidized rent
($8,000) and a 2% increase from the prior year's cash contribution ($42,000 in 2014) consistent
with the overall increase granted to town operations, for a total of $42,840. The town has already
invested significant dollars in documentaries for the history of Vail skiing and does not recommend
additional funding. Regarding the $975,000 capital request, staff feels it is premature to commit to
funding based on the current status of the project and the significant amount requested from the
town's capital budget.
J. Betty Ford Alpine Gardens
BACKGROUND INFORMATION: The Alpine Garden Foundation is requesting funding of $75,000
for general operations including education programs and conservation expenses. They are also
requesting an in-kind contribution of the two designated parking spaces in Ford Park upper bench
as in the past. In addition, they have requested a capital contribution of $500,000 to be used
toward the construction of a 3,000 square foot education center. Total estimated cost of that project
is $3.5 million, with $1.5 million pledged funds raised to -date. The Garden hosts thousands of
visitors per year and has achieved World -premier status as a high altitude garden.
STAFF RECOMMENDATION: Staff recommends a 2% increase over prior year's ($65,620)
contribution, for a total of $67,000, consistent with the overall increase granted to town operations.
Staff also recommends funding $500,000 capital contribution (out of the RETT fund) to be used for
construction of an education center, contingent upon agreement for a number of days to be
available to the Town for community education purposes, and establishing an adequate reserve for
future maintenance of the facility. Staff also recommends that the town's contribution be the final
amount paid out, once the remaining $3.0 million in project funding has been collected. The town
has also supported the Alpine Gardens with a GoCo grant request for an additional $350,000 of
funding toward construction.
K. Eagle River Watershed
BACKGROUND INFORMATION: The Eagle River Watershed is requesting $67,000 cash funding
and an in-kind request for a one -day use of Donovan Pavilion (valued at $3,500) to hold a
"Watershed Wednesday" public educational program. Of this request, $16,000 relates to the water
quality monitoring of the Black Gore Creek; $12,000 for regional collaborative action monitoring;
$20,000 for Gore Creek Riparian Restoration project; $4,000 for community education; $1,000 for
the Eagle River Cleanup; $1,000 for the Community Pride Highway Cleanup; and $13,000 for
11IA 8/2014
administration and support.
STAFF RECOMMENDATION: Staff recommends a 2% increase over prior year's ($62,000)
contribution, for a total of $63,240, consistent with the overall increase granted to town operations.
(2014 funding of $86,000 included a carryover of $24,000 of unused funds for the Gore Creek
Riparian project.) Staff recommends the in-kind use of Donovan for the "Watershed Wednesday"
contingent upon availability. However, the ERWC will be responsible for hard costs for use of the
Donovan Pavilion such as set-up, tear -down, cleaning and utilities.
L. Vail Valley Community TV / Channel 5
BACKGROUND INFORMATION: Channel 5 is requesting approximately $80,000 (or 30%) in
franchise fees the Town of Vail receives annually from Comcast. In 2013 this amount was $88,134.
TV5 would like to request retaining any amount above the $80,000 for the purpose of purchasing a
high definition video production switcher and cameras to upgrade the current system.
STAFF RECOMMENDATION: Staff recommends funding the franchise fee at 30% (same as in
prior years), estimated at $90,000, with the intent of the additional $10,000 going toward the capital
request.
M. Eagle Valley Childcare (EVC)
BACKGROUND INFORMATION: The EVC has requested a total of $51,000 of funding for 2015,
with $50,000 to be used for operations and to subsidize Town of Vail child and infant care. The
additional $1,000 would be used toward a capital improvement in the playground area (replacement
of a slide to meet compliance requirements). The Childcare operating support has not been
increased since 2009, when contributions were reduced by 10%. The contribution in 2008 totaled
$50,000.
STAFF RECOMMENDATION: Because the town is a founding partner, staff recommends funding
$50,000 for operations and the additional $1,000 capital improvement as a one-time grant. This
childcare provider is an important service used by town employees, and is the only infant care
provider in Vail and supports the Council's focus on a balanced community. Prior to the economic
downturn, the town was funding this organization annually at $50,000.
N. Vail Valley Athlete Commission (see backup for item E)
BACKGROUND INFORMATION: The Athlete Commission is requesting a $6,000 cash contribution
to support local athletes. The athletes are also funded by the Vail Valley Foundation and Vail
Resorts.
STAFF RECOMMENDATION: Staff recommends reinstating this support at $6,000 (this s the
same amount of support given since 2009; the town previously contributed $10,000) in support of
our athletes and for the international exposure for the Town of Vail. Vail Resorts is no longer a
funding partner. Other partners include Beaver Creek Resort Company ($10,000) and Vail Valley
Foundation ($10,000).
11118/2014
O. Walking Mountains Science Center
BACKGROUND INFORMATION: The Walking Mountains Science Center is requesting a cash
contribution of $50,000 for the following programs: $20K for interpretive and educational programs,
$20K for the Actively Green 2015 certification program and $1 OK for the Energy Smart program.
STAFF RECOMMENDATION: Staff recommends funding the $20,000 for a continuation of the
Actively Green certification program, with the town's funding support only going to the businesses
located within the towns' boundaries. The Town awarded $37,000 of funding for this program in
2014. Staff recommends using RETT funds for this program as it is in line with the town's
environmental sustainability objectives. Staff does not recommend the request for $20,000 of
general programming conducted by the Center, or the $10,000 in Energy Smart programs since the
reach is well beyond Town of Vail.
P. Red Sandstone Elementary School (RSES)
BACKGROUND INFORMATION: Red Sandstone Elementary PTO is requesting $12,000 to help
fund a capital improvement: replacement of the school's 30 -year old flooring in the entryway, office
and hallways. The total project cost is estimated at $59,000.
STAFF RECOMMENDATION: Staff does not recommend funding this request based on the
premise that capital support should be provided by the school district and is not appropriate for Vail
taxpayers to fund in addition to taxes paid to the district.
TIER IV: LIFE LONG LEARNING
Staff has not provided recommendations on the following requests, as they will be
submitted to the Commission on Special Events for review. Their inclusion here is for
informational purposes and feedback. The overall budget for 2015 is recommended at a 2%
increase over the prior year, for a total of $91,800.
Q. Vail Veterans Program
BACKGROUND INFORMATION: Vail Veterans Program is requesting $20,000 to support the
winter family programming, which includes ground transportation, lodging, adaptive equipment,
meals, supplies, and lessons all purchased at local Vail businesses. This request represents 5.7%
of the total program budget ($350,000). During winter program events, severely wounded veterans
and their families stay in Vail for 8 days and participate in life -altering learning of adaptive
skiing/snowboarding skills.
R. Starting Hearts
BACKGROUND INFORMATION: Starting Hearts is requesting $15,000 cash to continue the
"CALL.PUSH.SHOCK" education programs conducted in Vail. The sessions focus on targeted
groups of local residents such as hotel personnel, retail employees, real estate agents, schools and
homeowner associations, as well as community events like the GoPro Games.
113/a 8/2014
S. Vail Symposium
BACKGROUND INFORMATION: The Vail Symposium is requesting $45,000 to help fund the
Winter 2015 season events, including 15-20 programs with approximately one program presented
per week between December 1 — April 31 s`. The season will include discussions on pertinent local
and global issues, a Financial Series, and the return of both the Unlimited Adventure and Living at
Your Peak Consciousness series.
T. Peak Wellness Retreat
BACKGROUND INFORMATION: The Peak Wellness Retreat is requesting $50,000 of cash and
$15,000 of marketing services from the Vail Local Marketing District to support 5 and 10 -day
wellness programs designed for destination guests.
U. Vail Leadership Institute
BACKGROUND INFORMATION: The Vail Leadership Institute is requesting a cash contribution of
$60,000 for the Lifeline Learning Programs, broken down into the following areas: $15K for Applied
Leadership Series (to bring in national and international thought leaders to Vail); $25K for the
continuation of the Higher Learning Partnerships program; $1 OK for the Annual Forum; and $1 OK
for the development of a Vail Leadership Magazine.
V. DiscoverWell: Living Well
BACKGROUND INFORMATION: DiscoverWell is requesting a cash contribution of $10,000 to
support the Vail Living Well Forum for Optimum Health, an event that convenes participants with
renowned researchers in health and well-being to collectively discuss and experience the latest
developments and recent breakthroughs in evidence -based prevention.
IN-KIND REQUESTS
W. Vail Valley Foundation (VVF): Birds of Prey
BACKGROUND INFORMATION: The Foundation is requesting $13,000 of in-kind for the Birds of
Prey event for bus service (buses and drivers).
STAFF RECOMMENDATION: Staff recommends Birds of Prey bus service be capped at
$13,000 with transportation limited to the Beaver Creek parking areas.
X. Ski & Snowboard Club of Vail
BACKGROUND INFORMATION: The Ski & Snowboard Club of Vail has requested cash funding of
$3,000 and in-kind funding (valued at $5,285) for 4 days of ice for their annual Ski & Snowboard
Swap event to be held in October, 2015.
STAFF RECOMMENDATION: Staff does not recommend cash funding, but does recommend
funding the in-kind request for two days (out of four requested) with appropriate approval and
coordination with the Vail Recreation District. The Ski & Snowboard Club will be responsible for
hard costs for use of the Dobson Arena such as set-up, tear -down, cleaning and utilities. Two days
are recommended at this time because the town is currently recruiting participatory sporting events
and may need to use some of our allocated days to offset costs for those groups. However, if there
111/18/2014
are enough available days remaining prior to this event, staff recommends providing the full amount
of days (days will be released by August 1, 2015).
Y. Vail Junior Hockey Association
BACKGROUND INFORMATION: The Vail Junior Hockey Assn. is requesting in-kind funding for 12
days of ice valued at $15,855 (3 weekends during November, 2015 and one weekend in January,
2015) and use of the Donovan Pavilion on four separate days (valued at $14,000). In addition, they
are requesting one parking pass for the Director of Hockey ($1,100) and 25 one -day parking
coupons ($500) for tournament participants (November 20-22, 2015).
STAFF RECOMMENDATION: Staff recommends providing 5 days of ice time (out of 9 requested),
subject to approval and coordination with the Vail Recreation District for the ice time. Staff
recommends waiving the fee for a one day use (not the four requested) Donovan Pavilion for
Monday -Thursday use, contingent upon approval and coordination with the Donovan Management
Company regarding availability. However, the Hockey Assn. will be responsible for hard costs for
use of the Dobson Arena and Donovan Pavilion such as set-up, tear -down, cleaning and utilities.
The reduced days relate to the town's need for ice time as mentioned in item "X". However, if there
are enough available days remaining prior to this event, staff recommends providing the full amount
of days. The parking request is estimated at a cost of $1,600. Staff does not support an increase
from the prior year's contribution.
Z. Skating Club of Vail
BACKGROUND INFORMATION: The Skating Club of Vail has requested in-kind funding of 10
days of ice valued at $13,212 for two separate competitions: Vail Invitational Championships in July
2015 and the Holiday Ice Shows in late December, 2015.
STAFF RECOMMENDATION: Staff recommends providing 5 days of ice time (out of 10
requested) subject to approval and coordination with the Vail Recreation District. The Skating Club
will be responsible for hard costs for use of the Dobson Arena such as set-up, tear -down, cleaning
and utilities. The reduced days relate to the town's need for ice time as mentioned in item "X".
However, if there are enough available days remaining prior to this event, staff recommends
providing the full amount of days (days will be released by August 1St 2015).
AA. Special Olympics
BACKGROUND INFORMATION: The Special Olympics is requesting an in-kind contribution of 46
parking vouchers valued at $1,150 from January 4, 2015 through April 12, 2015. The days
requested are Sundays not including President's weekend.
STAFF RECOMMENDATION: Staff recommends funding this in-kind request as in prior years for
the Lionshead parking structure only, with one-time entry/exit coupons (total of 46).
AB. Eagle River Youth Coalition
BACKGROUND INFORMATION: The Youth Coalition is requesting an in-kind use of Donovan
Pavilion (valued at $3,500) to host the organizations largest fundraising event "Valley Tastings:
Food for Youth" in October 2015 as in the past two years (at a discounted rate). The in-kind
donation would maximize the fundraising efforts and re -direct those dollars to the organization's
programming.
STAFF RECOMMENDATION: Staff recommends waiving the fee for a one day use of Donovan
Pavilion on a Monday -Thursday, contingent upon approval and coordination with the Donovan
11118/2014
Management Company regarding availability. However, the Eagle River Youth Coalition will be
responsible for hard costs for use of the Donovan Pavilion such as set-up, tear -down, cleaning and
utilities.
AC. Foresight Ski Guides
BACKGROUND INFORMATION: Foresight Ski Guides is requesting three blue parking passes
(valued at $3,300) for the 2014- 2015 ski season. Foresight provides parking to volunteer guides,
half of which drive from Denver who need to be parked and ready to meeting their visually impaired
participants by 8:30am. Local guides usually take public transportation and/or carpool. Foresight
provides challenging recreation opportunities to visually impaired participants (adults and children)
and guides.
STAFF RECOMMENDATION: Staff recommends providing two blue passes, as was approved in
the past several years.
AD. SOS Outreach
BACKGROUND INFORMATION: SOS Outreach is requesting 25 parking vouchers (valued at
$500) for the 2014/15 ski season to be used by program coordinators hauling gear to and from the
mountain for the winter skiing and snowboarding programs for underserved youth.
STAFF RECOMMENDATION: Staff recommends providing 25 parking vouchers for the 2014/15
ski season to be used by program coordinators.
AE. Small Champions of Colorado, Inc.
BACKGROUND INFORMATION: Small Champions of Colorado is requesting in-kind services for
6 parking vouchers to use on nine winter Sundays (valued at $1,350). In addition they are
requesting a parking pass valued at $1,100 to use for their annual golf tournament silent auction.
This will help with fund raising and provide a meeting space for the small champions and their
families. Small Champions is also requesting to renew their agreement to use the Lionshead
Welcome Center as a meeting location on the same off-peak 9 Sundays from 9am-10am and
2:30pm-3pm and bus service for one day (Tuesday) (valued at $250) in June for the summer camp
event they host with the Vail Recreation District for children with disabilities.
STAFF RECOMMENDATION: Staff recommends the parking vouchers to be used on winter
Sundays, as well as continuing to use the Lionshead Welcome Center as a meeting location on
those same off-peak Sundays. Staff does not recommend the parking pass or bus service in June
due to bus service already at peak levels.
AF. Taste of Vail Lamb and Apres Cook -off
BACKGROUND INFORMATION: The Taste of Vail is requesting in-kind services of $3,000 for the
Lamb Cook -off and Rose Event for trash and recycling services. This includes compost and
garbage coverage for event receptacles, cleanup of pathways and roads, and ensure trash
containers are taken care of during the event.
STAFF RECOMMENDATION: Staff recommends funding this in-kind request for event visitors
only (food vendors must provide their own trash cans), with an estimated cost of $3,000. The
Taste of Vail received $37,500 of cash funding from the CSE in 2014.
11118/2014
TOWN OF VAIL 2015 PROPOSED BUDGET
SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE
CAPITAL PROJECTS FUND
Increased cost from prior 5 -year plan
Forecast Revisions / newly added project
2014 2015 2016 2017 2018 2019 * Placeholder items
Revenue
Total Sales Tax Revenue: $ 23,100,000 $ 24,486,000 $ 25,710,000 $ 27,000,000 $ 28,350,000 $ 29,760,000 2015 6% incr from 2014 amended; then 5% per year
Sales Tax Split between General Fund & 62/38 62/38 62/38 62/38 62/38 62/38
Capital Fund
Sales Tax -Capital Projects Fund $ 8,778,000 $ 9,305,000 $ 9,770,000 $ 10,260,000 $ 10,773,000 $ 11,310,000
Use Tax 1,800,000 1,800,000 1,854,000 1,909,620 1,966,918 2,025,953 12015 flat with 2014 forecast; 2014 YTD pacing 26% up from 2013
aY.-, . .., - - I - - - 1-pidun iiniaa 1-U- iui io-yadi uiu Niwiro �yaie111
Business Systems Replacement 190,218 - - - - - Community Development permitting software project and $58.9K for remainder of Finance system project such as
implementation of ecommerce, additional training, human resource reporting on healthcare reform, etc.
Public Safety System 50,000 50,000 50,000 50,000 50.,000 50,000 Annual capital maintenance of "County -wide "Computer Aided Dispatch/Records Mgmt System"; includes patrol car
Public AM Radio 5,900 - - - - - Upgrade AM1610 equipment to make operational (the station has been down for approx. 1 year); This channel
provides road and parking conditions, etc. to the public
Transit Center Generator 200,000 Replacement of generator at the Vail Village transit center; includes re -landscaping and re -wiring.
Police E -ticketing system 35,000 Electronic ticketing system; reduces data entry done by officers to record physical tickets; will interface with Full Court
Total Maintenance 4,590,131 3,428,260 3,769,725 2,5 Y11
0 2,747,950
34
Copier Replacement
10,000
Data Center (Computer Rooms)
15,000
-
uy- - Nuyyr Ld r dnU onuyG MU
42,000
Other State Revenue
475,000 356,000
14,000
Fiber Optics / Cabeling Systems in Buildings
92,726
CDOT share of funding for 1-70 Underpass study
Lease Revenue
197,295 197,295
197,295
197,295
202,227
202,227
Per Vail Commons commercial (incr. every 5 years) and residential leases
Web access to town GIS information (similar to County's website GIS product)
15,000
2014 Mobile Comm Van cost sharing; $170K Holy Cross LED lighting grant; $29K NWCOG grant to fund Emergency
15,000
Project Reimbursement
272,200 -
_
-
_
Ops Center at W Vail Fire Stn.
TRAHC repayment
494,466 494,466
494,466
494,466
494,466
494,466
Principal and interest on loans to TRAHC
Earnings on Investments and Other
36,229 103,654
149,281
113,680
133,647
153,416
0.7% rate assumed
Total Revenue
12,293,190 12,496,415
13,009,842
12,975,061
13,570,258
14,186,063
Expenditures
Maintain Town Assets
Bus Shelters
30,000 30,000
30,000
30,000
30,000
30,000
Annual maintenance
Parking Structures
620,000 680,000
675,000
690,000
690,000
690,000
2015 - 2019 various repairs including deck topping replacement, expansion joint repairs, ventilation, HVAC, plumbing
OF
and other structural repairs
2015 update: overall increase of $179K over 5 years. 2015 - 2019 various repairs to town buildings including the
Facilities Capital Maintenance
603,563 541,760
319,125
359,625
425,000
346,750
upkeep of exterior (roofing, siding surfaces, windows, doors), interior finishes (paint, carpet, etc), and mechanical
58,670 500,000
5,000
5,000
5,000
equipment boilers, air handlers, etc .
Donovan Park Pavilion
5,000
2015: to change ventilation & improve noise, which includes a protective structure on the outside of the building;
re lace heatin /airs stem and $50K furniture re lacement; Re -finished floors in 2014
Street Light Improvements
296,000 25,000
25,000
25,000
25,000
50,000
New street lights and to refurbish residential lighting ; Annual maintenance reduced for four years due to upgrade
981,200 1,116,500
1,337,600
1,175,900
1,333,200
Droiect in 2014
On-going maintenance to roads and bridges including asphalt overlays, patching and repairs; Cost increases based on
Capital Street Maintenance
1,161,600
_
_
recent pricing
Covered Bridge Structural Repairs
_
_
Repairs to steel structure underneath the bridge to remove rust and re -protect, which also involves working around
large pipe under the bridge. The bridge's wood flooring is being replaced in 2014
Use $148K of reimbursement from ERWSD collected in 2012 to continue flood repair projecst; Replacement of
Flood Incident repairs
105,436
-
-
-
-
-
Bighorn Creek culvert along Spruce Way to coincide with ERWSD relocation of water main infrastructure at same
location
Fire Truck Replacement
620,900
-
-
-
-
-
2014 replace pumper truck from 1999
2014 includes $120K for 24 new cameras in preparation for the 2015's plus $1 OK for annual capital maintenance of 89
Town -wide camera system
130,000 22,000 22,000 22,000 22,000 22,000 cameras already throughout town (includes municipal public buildings; 6 cameras currently in Vail Village). 2015 -
2019 includes $22K per year for replacement of cameras and equipment; Recorders cost $7-8K each; cameras range
_ from $800 - $3800 each;
29,937 18.,000 18,000 18,000 18,000 18,000 $18K annual maintenance / replacement of audio-visual equipment in town buildings such as Donovan, Municipal
Audio -Visual capital maintenance
building, Grand View, LH Welcome Center, etc.
69,979 68,00030,000 30,000 30,000 30,000 Annual maintenance, software licensing, and replacement schedule for scanners and servers. Includes 38K for
Document Imaging
software platform upgrade in 2015.
Upgrade Microsoft products on all equipment; renew licenses in future; Increased costs from vendors; $3K per year
Software Licensing
48,000 60,000 51,000 51,000 51,000 51,000 increase from original 5 year plan due to additional software products; 2015 includes $9K for property and evidence
room software one-time expense
185,000 168,000 150,000 50,000 50,000 50,000 Scheduled rotation of PCs, printers and servers; 2015 replacement of three GIS printers/scanners; Two additional
Hardware. Purchases
Simplivity Omnicube nodes in 2015 and 2016 at a cost of $45K each
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Business Systems Replacement 190,218 - - - - - Community Development permitting software project and $58.9K for remainder of Finance system project such as
implementation of ecommerce, additional training, human resource reporting on healthcare reform, etc.
Public Safety System 50,000 50,000 50,000 50,000 50.,000 50,000 Annual capital maintenance of "County -wide "Computer Aided Dispatch/Records Mgmt System"; includes patrol car
Public AM Radio 5,900 - - - - - Upgrade AM1610 equipment to make operational (the station has been down for approx. 1 year); This channel
provides road and parking conditions, etc. to the public
Transit Center Generator 200,000 Replacement of generator at the Vail Village transit center; includes re -landscaping and re -wiring.
Police E -ticketing system 35,000 Electronic ticketing system; reduces data entry done by officers to record physical tickets; will interface with Full Court
Total Maintenance 4,590,131 3,428,260 3,769,725 2,5 Y11
0 2,747,950
34
Copier Replacement
10,000
Data Center (Computer Rooms)
15,000
-
Website and e-commerce
42,000
15,000
Comm Dev ArcGIS System
14,000
Fiber Optics / Cabeling Systems in Buildings
92,726
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Business Systems Replacement 190,218 - - - - - Community Development permitting software project and $58.9K for remainder of Finance system project such as
implementation of ecommerce, additional training, human resource reporting on healthcare reform, etc.
Public Safety System 50,000 50,000 50,000 50,000 50.,000 50,000 Annual capital maintenance of "County -wide "Computer Aided Dispatch/Records Mgmt System"; includes patrol car
Public AM Radio 5,900 - - - - - Upgrade AM1610 equipment to make operational (the station has been down for approx. 1 year); This channel
provides road and parking conditions, etc. to the public
Transit Center Generator 200,000 Replacement of generator at the Vail Village transit center; includes re -landscaping and re -wiring.
Police E -ticketing system 35,000 Electronic ticketing system; reduces data entry done by officers to record physical tickets; will interface with Full Court
Total Maintenance 4,590,131 3,428,260 3,769,725 2,5 Y11
0 2,747,950
34
Replace 8 year old equipment with color copier, printer, fax and scanner
-
1,000,000
15,000
15,000
15,000
2016: Remodel / Retrofit upper and lower computer rooms ( power, heating / cooling, fire suppression ). Possible
relocation into a combined room (at PD?
12,000
12,000
12,000
12,000
12,000
Internet security & application interfaces; website redevelopment (2014); includes $550/month for web hosting svcs
Web access to town GIS information (similar to County's website GIS product)
15,000
15,000
15,000
15,000
15,000
2014: $52K to install 26 TOV-owned "nodes" for fiber being laid by Crown Castle on our behalf; 24 of these link to the
requested cameras throughout town. 2015 - 2019: to repair, maintain & upgrade cabling/network Infrastructure
72,000
30,000
30,000
30,000
30,000
Computer network systems - replacement cycle every 3-5 years; 2015 replacement of switches and routers
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Business Systems Replacement 190,218 - - - - - Community Development permitting software project and $58.9K for remainder of Finance system project such as
implementation of ecommerce, additional training, human resource reporting on healthcare reform, etc.
Public Safety System 50,000 50,000 50,000 50,000 50.,000 50,000 Annual capital maintenance of "County -wide "Computer Aided Dispatch/Records Mgmt System"; includes patrol car
Public AM Radio 5,900 - - - - - Upgrade AM1610 equipment to make operational (the station has been down for approx. 1 year); This channel
provides road and parking conditions, etc. to the public
Transit Center Generator 200,000 Replacement of generator at the Vail Village transit center; includes re -landscaping and re -wiring.
Police E -ticketing system 35,000 Electronic ticketing system; reduces data entry done by officers to record physical tickets; will interface with Full Court
Total Maintenance 4,590,131 3,428,260 3,769,725 2,5 Y11
0 2,747,950
34
TOWN OF VAIL 2015 PROPOSED BUDGET
SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE
CAPITAL PROJECTS
FUND
Increased cost from prior 5 -year plan
Revisions / newly added project
2019 " Placeholder items
Forecast
2014
2015 2016
2017
2018
Enhancement of Town Assets
CDOT Re wired a=kin
218,000
Required parkingimprovements alongthe frontage road to enhance guest safety
Vail Villa a Info Booth
1,536,383
Remodel, including addition of restrooms and uest enhancements
Guest Services Enhancements/Wa mdin
3,161,947
Guest Service / Wa indin enhancements outside of VRA district
East Vail Fire Station
-
- 1,500,000
-
_
_
Renovation of East Vail fire station; Generator is most urgent issue; Duty quarters havesewage/drainage problems;
Residential uarters need improve but not current) rented out
Ener Enhancements
551,124
4,825,000
- -
4,420,000 4,630,000
_ _
Implementation of energyaudit enhancements; includes LED li htin ro'ect with shared cost of $170K from Hol
Neighborhood Road Reconstruction
25,000
450.,000 208,000
Overall increase of $318K across 5 years for the following projects: East Vail roads; $25K for design and $450K in
2015 for shared project with ERWSD on Rockledge Rd; Phase I (Columbine, Spruce Way/Dr., Streamside, Nugget,
Glen Lyon, & Willow Ct) has been pushed to 2016, with $208K for planning / design of roadwork and construction in
2017. Phase II (Meadow Dr./Ln, Juniper,Main Gore, Ute, Black Bear, Snowshoe & Grouse Ln) plans include design of
$365K in 2017 and construction in 2018
Neighborhood Bridge Reconstruction
300,000
300,000 1,000,000
700,000
Nugget Lane and Bridge Rd bridges design in 2014/2015 and construction in 2016/2017; also partial funding from
federal grants.
Parking Entry System / Equipment
600,000
- -
-
-
-
Replace parking system in both structures (LH parking structure system had been scheduled for replacement in 2006);
Better financial reporting and potential to interface with variable message signs and other parking systems across
town; Paal) reimbursed b VRA $300K
Radio Equipment replacement
176,000
- -
-
600,000
-
Previouslyrti$693K budgeted in 2014 for replacement of approximately 59 radios for PW, PD and Fire. Adjusted to only
include radios purchased over 12 years ago (in 2008 the town replaced a number of radios; these will not be replaced
until 2018
Bus Camera System
Installation of software and cameras in buses; Have not done RFP as et; lead time one month
Hybrid Bus Battery Replacement
440,000
Scheduled replacement: 1 in 2013; 7 in 2014; Estimated life of 6 years
Replace Buses
Municipal building remodel
Public Works Shops & Maintenance Buildings
60,002
-
- 3,524,000
1,500,000 -
- 2,804,400 _
- - -
2014: ADA van for on-call pickups; 2016: 8 buses scheduled for replacement ($440.5K per bus); 2018: 6 buses
scheduled for replacement ($467.4K per bus)
Planning for redevelopment of the municipal building; construction current listed on unfunded sheet _ _rl
Expansion and remodel based on approved master plan for the Public Works shop complex
Timber Ridge Legal/Zoning
15,604
Consultants, legal, etc. related to potential redevlopment project
Timber Ridge Redevelopment
225,000
-
-
- - -
Total Enhancements
7,309,060
2,600,000
6,232,000
5,525,000 7,824,400 19,630,000
New Assets
Municipal Redevelopment
43,343
Legal / planning / negotiations with VVMC
Frontage Road improvements (VRA)
-
3,000,000
-
- _
Previously in 2014; pushed to 2015; From LH Parking structure to Municipal building to complement the new LH
parking structure entry; funded by VRA see transfers below
Chamonix Housing Development
12,550
2014: update Housing Market Study; 2015 placeholder for infrastructure
1-70 Underpass (VRA)
1,631,586
1,000,000
2,200,000
2,200,000 - _
2014 Feasibility study - funded by VRA; CDOT sharing 50% of costs (see revenue above); 2015-2017 is the town's
portion of this project since we were awarded RAMP funding from CDOT
East LionsHead Portal (VRA)
68,887
-
_
_ _
Final bills; remaining items include landscaping in the spring; repairs to a paver area because holding water, Funded
by the Vail Reinvestment Authori East LH Circle
West LionsHead Portal VRA
25,000
Final bills; Funded by the Vail Reinvestment Authority Concert Hall Plaza)
Lionshead Parking Structure Ent VRA
2,164,962
Im rove ent area into LH parkingstructure includingbooth attendant stations. Reimbursed b VRA
Lionshead Medians VRA
50,000
Median construction from LH parking structure to Vail Spa
East LH Circle pathway to Dobson (VRA)
-
-
100,000
790,000 _
Improve connection from the E LionsHead bus stop to Dobson; Per Council 9/16/14 push out one year pending
Evergreen/VVMC projects;planning/design in 2016
Dobson Plaza VRA
100,000
975,000
Redevelop the center plaza of Dobson for better flow of bus traffic, people traffic (concerts); planning/design in 2016;
Buy -down Program
402,118
Buy -down Program Funded by Pay -in-Lieu
684,814
-
-
_ _
Carry forward current balance of program funding: Housing funded directly by Pay -in -Lieu fees collected from
develo e s
Mobile Communications Vehicle
321,000
Total New Assets:
5,404,260
5,250,000
2,400,000
3,965,000
Total Expenditures
17,303,451
11,278,260
12,401,725
12,054,225 10,468,300 22,377,950
Other Financing Sources (Uses)
Transfer from Vail Reinvestment Authority
4,290,435
4,050,000
2,450,000
4,015,000 50,000 50,000
2014: 1-70 underpass $1.6M; and LH Welcome Center $68.9K; LH Parking structure entry $2.2M, parking equipment at
LH $300K; $50K LH Medians; $25K East LH Portal and annual LH parking structure capital maintenance $50K.; 2015:
1-70 underpass $1M, Frontage Rd improvements $3M; annual LH parking structure maintenance $50K
Transfer from Dispatch Fund
16,800
Transfer from Dispatch for Radio Tower project
Transfer from Debt Service Fund
21,311
Transfer remaining balance in the Debt Service Fund
Transfer to RETT
Transfer to RETT for Golf Clubhouse project
Revenue Over (Under) Expenditures
681,715
5,268,155
841,883
4,935,836 3,151,958 8,141,887
Be innin Fund Balance
15,789,376
15,107,661
20,375,816
19,533,932 24,469,768 27,621,726
Ending Fund Balance
15,107,661
20,375,816
19,533,932
24,469,768 27 621,726 19,479,839
"F`Ei1?QQEA1
"F`EiJ�.ZQJJEA1
TOWN OF VAIL 2015 PROPOSED BUDGET
SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE
REAL ESTATE TRANSFER TAX
Increased cost from prior 5-year plan
Revisions / newly added project
2019 Placeholder items
YTD 2014 is pacing ahead of 2013 at this time by 14% (2013 was $4.725); 2015 and later
6,891,000 years proposed at a 5% increase. 2016/17 may see an additional increase from Strata which
is not built in at this time
Forecast
2014
2015
2016
2017
2018
Revenue
5,400,000
132,014
Real Estate Transfer Tax
5,670,000
5,953,000
6,251,000
6,563,000
Golf Course Lease
134,654
137,347
140,094
142,896
145,754
Annual lease payment from Vail Recreation District 2% annual increase - deposited to
"Recreation Enhancement Account" (accompanying expenditure listed below)
Intergovenmental Revenue
119,900
20,000
20,000
720,000
20,000
20,000
$20K Lottery fund proceeds; 2014 $99.9K CDOT grant for water quality vaults; 2017 $700K
CDOT TAP Grant for water quality improvements
Project Reimbursements
1,165,000
VRD portion for Golf Course Clubhouse construction
Recreation Amenity Fees
10,000
10,000
10,000
10,000
10,000
10,000
Earnings on Investments and Other
33,712
28,595
28,861
24,298
40,143
62,480
0.7% rate assumed
Total Revenue
6,860,626
5,863,250
6,149,208
7,145,393
6,776,039
7,129,234
Expenditures
Maintain Town Assets
1,603,001
283,500
Annual Park and Landscape Maintenance
1,430,514
1,596,000
1,632,000
1,672,000
1,713,500
Ongoing path, park and open space maintenance, project mgmt; 2015 increase due to
estimated healthcare reform impacts ($95K); otherwise 2% increase in operations
Management Fee to General Fund (5%)
195,000
297,650
312,550
328,150
344,550
5% of RETT Collections - fee remitted to the General Fund for administration
Tree Maintenance
65,000
65,000
65,000
229,500
10,000
65,000
234,090
25,000
65,000
238,772
25,000
65,000
243,547
10,000
Regular maintenance for tree health within the town (spraying, removing, new trees); scale
spraying on town-owned property at approx. $120 per tree; Initiating tree-planting program for
lost trees
Forest Health Management 195,000
Street Furniture Replacement 325,000 -
Glen Lyon Rec Path Bridge - 150,000
Full time wildland coordinator as approved in 2014 (70% charged to Forest Hlth); Pine
beetle mitigation in conjunction w/ forest service; Wildfire prevention measures
2014 increased requests for bike racks and benches throughout town; also includes annual
replacement or capital repairs; 2014 forecasting for recycling containers estimated at
$250K
_
-
Re-decking of recreation path bridge; structural repairs & railings; too large a project to include
in annual rec path captial maintenance
Alpine Garden Support 65,620
67,000
68,340
69,707
71,101
72,523
Annual operating support of the Betty Ford Alpine Gardens; assumes 2% increase per year
Alpine Garden Education Center Request
Part of Council Contribution discussion
Eagle River Watershed Support 86,000
63,240
64,505
65,795
67,111
68,453
Annual support of the Eagle River Watershed Council programs; assumes 2% increase per
year
West Vail Community Garden Fencing 18,500-
-
_
-
Council Contribution (off cycle) for installation of wildlife fencing around West Vail Community
Garden
Actively Green by 2015 Program 37,000
-
-
-
-
Council Contribution (off cycle) for continuation of this town-wide recycling education and
certification program run by Walking Mountains; 2015 request for $50K part of Council
Contribution discussion; staff recommending $20K
Public Art - Operating 95,920 100,248 102,253 104,298 106,384 108,512 Art in Public Places programming
Environmental Sustainability 500,000 321,586 321,500 321,500 321,500 321,500 Environmental Sustainability programs; 2014 increased by $250K for recycling education and
rebate programs; 2015 includes new environmental planner position
Total Maintenance 3,013,554
3,398,575
2,754,748
2,829,940
2,895,018
2,947,585
Enhancement of Town Assets
Rec. Path Capital Maint 104,796
103,989
98,500
-
104,289
100,200
-
112,974
97,000
-
116,375
113,000
-
118,992
94,500____
-
Capital maintenance of the town's recreation path system
__,_„__,_, ,_,_
'
Park / Playground Capital Maintenance 128,838
Flood Incident repairs 847,795
Donovan Park Master Plan 5,000
-
To separate and update the Donovan Park master plan from the Ford Park master plan
Library Recreation Path Reconstruction 240,000
945,000
Reconstruction of the recreation path from the Vail Library to Lionshead, including 12 ft wide
concrete trail, repairs to eroded culverts at Middle Creek and stream bank erosion repair (50 ft.
section); Per Council 9/17/13, do planning/design in 2014 and construction in 2015
Streambank/tract mitigation 1,684,834
-
Pending Eagle River Water District study results; Includes estimates for streambank repairs
(from water to bank) and riparian repairs (from bank to land area and revegetation)
Water Quality / Storm Water 449,900
Would accompany repairs made with streambank/tract mitigation for storm water and culverts;
2014 includes $99.9K CDOT grant for water vaults
"F`EiJ�.ZQJJEA1
Vail Interchange Improvements
a Park - temporary
Lanes: N. Fig Rd
Lanes: S. Ftg Rd
Park Safety Improvements
lens Park Safety Improvements
:hr Creek Park Safety Improvements
Park
Fob
2014 F 2015
260,000
500,000
200,000
450,000
379,000
831 85,000
Course - Other
Ice Arena
Park / Tennis Center Improvements
tic Fields
iastics Center
e Center
Assets
Clubhouse & Nordic Center
Park Improvements & Fields
834,092
144,475
12,270
15,604
6,268,629
4,080,792
TOWN OF VAIL 2015 PROPOSED BUDGET
SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE
REAL ESTATE TRANSFER TAX
Increased cost from prior 5 -year plan
Revisions / newly added project
2016 2017 2018 2019 *,Placeholder items
2016: Water quality improvements of $431,500 to create 4 "dry" ponds for run off to improve
1,120,500 1,089,760 water quality, 4 water quality vaults instead of ponds to allow landscaping the area would cost
an incremental $689,000; 2017: Landscaping design and construction of the interchange:
$1,089,760; Applied for grant
Replacement of temporary skate park; a permanent site has not been identified. Staff
recommends waiting until 2016 to install a new temporary skate park with recent fixes to
current structure. Estimated cost of a permanent site is from $500K - $1.OM; Per Council
8/21/12, move budget for temp. to 2014, with intent of selecting a permanent site in the next
two years.
2014 forecasted savings from combined bike lane projects total $1.3M; Bike lane shoulder
from Red Sandstone school to Buffehr Creek
Bike lane shoulders:2014 from Matterhorn to Cascade to be done in conjuction with Cascade
COOT parking project
Moved up to 2014 to coincide with Ford Park improvements; Ford Park playground built in
2000; improvements were previously scheduled for 2015; Forecasting an additional $146K
for playground as presented to Council on 10/7/14
Access improvements to include extended sidewalk, new stairs and other site
improvements; playground was built in 1990's
Request to replace 14 -yr old "catalog" playground equipment with custom build in 2017;
Also requesting $60K to add a picnic shelter
Request to replace 13 -yr old "catalog" playground equipment with custom build in 2018
Re -vegetate the slope down toward the river at the Ford Park parking lot
1,556,880 - - --.. -,
2015 safety improvements to playground / park (10-11 years old); Increased by 75K for new
picnic shelter construction
85,000 85,000 85,000 85,000 To purchase sculptures, artwork, art programs and events; remainder is re -appropriated each
year to accumulate enough funds
Annual Winterfest event; approximate cost of $25K per year; rely on donations
3.191.869 1.594.734 464.375 298.492
134,654 137,347 140,094
31,782 540,399 7,204
124,133 28,001
85,031 47,476
59,714 18,254
82,871
435,314 854,349
- 3,900,000
258,020
14,893
37,006
457,217
11/18/2014
142,896 145,754 Annual rent paid by Vail Recreation District; to be re -invested in asset maintenance; 2014
rent was transferred to Golf Clubhouse and Nordic Center budget
2015 golf maintenance building repairs; 2016 *new item at $400K for storage building; asphalt
17,200 19,989 driving and parking area; 2017 gas-fired heater & wood trim/soffits; 2018 boiler; 2019 stucco
for mtc building
2014 new boilers; 2015 renovate changing rooms and restrooms; 2017 low slope roof,
59,874 103,665 electrical switch gears; 2018 town portion of interior lighting; 2019 exterior caulking and
replacement of windows and doors. Overall cost increases, with some due to timing changes
totals $76,428
2015 tennis club roof; 2016 clubhouse locker rooms; 2017 mechanical systems & metal
5,645 14,509 railings; 2018 wood siding/trim; 2019 brick pavers, grading & drainage. Overall increase to the
5 -year cost estimates / timing is $62,862
2015 restroom / storage facility structure (increase from this addition $56K); 2016 asphalt
parking lot
2017: Restrooms
2016 Exterior windows, doors, wood siding and slope roof
225,615 283,917
Total includes $1.165M reimbursement from VRD, allocation of Recreation Enhancement
Funds $765,440, Conference Center funds of $3.8M, current RETT funds of $538,189 (Total
project cost estimated at $10.8M, which includes previously spent RETT funds of $705,571
from 2012 & 2013)
2015: ADA accessible parking ($30K of total). Per Council 9/17/14 ok for $200K for pavers &
$150K for waterline near BFAG; remainder of project was reviewed 10/7/14
37
Public Art - General program / art
390,
Public Art - Winterfest
78,730
Total Enhancements
6,587,974
VRD-Managed Facility Projects
Recreation Enhancement Account
-
Course - Other
Ice Arena
Park / Tennis Center Improvements
tic Fields
iastics Center
e Center
Assets
Clubhouse & Nordic Center
Park Improvements & Fields
834,092
144,475
12,270
15,604
6,268,629
4,080,792
TOWN OF VAIL 2015 PROPOSED BUDGET
SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE
REAL ESTATE TRANSFER TAX
Increased cost from prior 5 -year plan
Revisions / newly added project
2016 2017 2018 2019 *,Placeholder items
2016: Water quality improvements of $431,500 to create 4 "dry" ponds for run off to improve
1,120,500 1,089,760 water quality, 4 water quality vaults instead of ponds to allow landscaping the area would cost
an incremental $689,000; 2017: Landscaping design and construction of the interchange:
$1,089,760; Applied for grant
Replacement of temporary skate park; a permanent site has not been identified. Staff
recommends waiting until 2016 to install a new temporary skate park with recent fixes to
current structure. Estimated cost of a permanent site is from $500K - $1.OM; Per Council
8/21/12, move budget for temp. to 2014, with intent of selecting a permanent site in the next
two years.
2014 forecasted savings from combined bike lane projects total $1.3M; Bike lane shoulder
from Red Sandstone school to Buffehr Creek
Bike lane shoulders:2014 from Matterhorn to Cascade to be done in conjuction with Cascade
COOT parking project
Moved up to 2014 to coincide with Ford Park improvements; Ford Park playground built in
2000; improvements were previously scheduled for 2015; Forecasting an additional $146K
for playground as presented to Council on 10/7/14
Access improvements to include extended sidewalk, new stairs and other site
improvements; playground was built in 1990's
Request to replace 14 -yr old "catalog" playground equipment with custom build in 2017;
Also requesting $60K to add a picnic shelter
Request to replace 13 -yr old "catalog" playground equipment with custom build in 2018
Re -vegetate the slope down toward the river at the Ford Park parking lot
1,556,880 - - --.. -,
2015 safety improvements to playground / park (10-11 years old); Increased by 75K for new
picnic shelter construction
85,000 85,000 85,000 85,000 To purchase sculptures, artwork, art programs and events; remainder is re -appropriated each
year to accumulate enough funds
Annual Winterfest event; approximate cost of $25K per year; rely on donations
3.191.869 1.594.734 464.375 298.492
134,654 137,347 140,094
31,782 540,399 7,204
124,133 28,001
85,031 47,476
59,714 18,254
82,871
435,314 854,349
- 3,900,000
258,020
14,893
37,006
457,217
11/18/2014
142,896 145,754 Annual rent paid by Vail Recreation District; to be re -invested in asset maintenance; 2014
rent was transferred to Golf Clubhouse and Nordic Center budget
2015 golf maintenance building repairs; 2016 *new item at $400K for storage building; asphalt
17,200 19,989 driving and parking area; 2017 gas-fired heater & wood trim/soffits; 2018 boiler; 2019 stucco
for mtc building
2014 new boilers; 2015 renovate changing rooms and restrooms; 2017 low slope roof,
59,874 103,665 electrical switch gears; 2018 town portion of interior lighting; 2019 exterior caulking and
replacement of windows and doors. Overall cost increases, with some due to timing changes
totals $76,428
2015 tennis club roof; 2016 clubhouse locker rooms; 2017 mechanical systems & metal
5,645 14,509 railings; 2018 wood siding/trim; 2019 brick pavers, grading & drainage. Overall increase to the
5 -year cost estimates / timing is $62,862
2015 restroom / storage facility structure (increase from this addition $56K); 2016 asphalt
parking lot
2017: Restrooms
2016 Exterior windows, doors, wood siding and slope roof
225,615 283,917
Total includes $1.165M reimbursement from VRD, allocation of Recreation Enhancement
Funds $765,440, Conference Center funds of $3.8M, current RETT funds of $538,189 (Total
project cost estimated at $10.8M, which includes previously spent RETT funds of $705,571
from 2012 & 2013)
2015: ADA accessible parking ($30K of total). Per Council 9/17/14 ok for $200K for pavers &
$150K for waterline near BFAG; remainder of project was reviewed 10/7/14
37
"F`Ei1?QQJEAJ
TOWN OF VAIL 2015 PROPOSED BUDGET
SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE
REAL ESTATE TRANSFER TAX
Increased cost from prior 5 -year plan
Revisions / newly added project
2019 * Placeholder items
Restrooms at lower bench of Ford Park; 2014 forecasting an additional $177K per Council's
review on 1017114
Forecast
2014 F 2015 2016
2017
2018
Public Restrooms 511,174 - _
Total New Assets: 10,860,595
380,000 3,900,000
Total Expenditures 21,468,564
5,825,378 10,700,965
4,881,891
3,585,007
3,529,993
Other Financing Sources (Uses)
Transfer to Capital Project Fund -
-
Transfer from Capital Projects Fund for Golf Clubhouse project per Council review 10/7/14
Transfer from Conf Center Fund 1,836,318
-
_
_
Remainder of transfer from Conf Center Funds for Golf Clubhouse ($3.8M) and Ford Park
Field projects ($3.5M)
Revenue Over (Under) Expenditures (12,771,620)
37,872 (651,757)
2,263,502
3,191,031
3,599,241
Beginning Fund Balance 16,856,681
4,085,061 4,122,933
3,471,175
5,734,677
8,925,709
Ending Fund Balance $ 4,085,061
$ 4,122,933 $ 3,471,175
$ 5,734,677
$ 8,925 709
$ 12,524,950
"F`Ei1?QQJEAJ
Eligible for funding from
**Costs are estimates**
Capital
VRA RETT Projects Fund Description
Status
Priority I
Guest Services Enhancements
V
Included in 5-year Capital Projects Fund
Library Remodel
V
Completed
Parking Expansion - LionsHead
$18.1 M - $36.2M
Parking Expansion - North Frontage Road
Various areas
Partially complete
Parking Expansion - South Frontage Road
Includes parking from Cascade to PW Shops *per Council 4/19/11,
removed $9.5M
Partially complete
Simba Run Underpass Feasibility Study
V
Completed
Energy Audit Enhancements
V
Completed
Main Vail Station - major remodel
V
Completed
Priority 11
East Vail Fire Station Remodel
V
Included in 5-year Capital Projects Fund
N. Frontage Rd -East Vail
Turn lanes, bike paths, etc based on town's master plan
Cost estimates will be reviewed after current
projects completed
N. Frontage Rd - West Vail
Turn lanes, bike paths, etc based on town's master plan
Cost estimates will be reviewed after current
projects completed
Frontage Rd - LionsHead
From Evergreen to EverVail
Main Vail Round-about Major Reconstruction
3,600,000 Recent paving and 1-70 Underpass project will extend the life of
current roundabouts
West Vail Round-about Major Reconstruction
1,000,000 Recent paving and 1-70 Underpass project will extend the life of
current roundabouts
Golf Course Clubhouse
V
Various funding sources ir
Budgeted in 2014/2015
LionsHead Park (Sundial Plaza)
v
Funded by VRA
Completed
LionsHead Information Center Renovation
V
Funded by VRA
Completed
Does not add spaces, but brings remainder of structure up to
LionsHead Parking Structure Enhancements
3,500,000 standards of new transit center and current codes; enhances guest
experience; includes heated stairways on east side
Concert Hall Plaza (West Portal)
V
Funded by VRA
Completed
Priority III
Simba Run Underpass
V
CDOT grant awarded for $20M; TOV portion $6M funded by VRA
East LionsHead Circle (East Portal)
d'
Funded by VRA
Completed
Municipal Building Reconstruction
$15.0 - $20.0 M
Bike path reconstruction near Pedestrian Overpass
175,000 On north end of Pedestrian Overpass
Lighting for Pedestrian Overpass to Red Sandstone
170,000 Add lights on pedestrian path from Red Sandstone to bridge
Newly-identified projects:
Alternative Fuel Infrastructure
3,800,000
Flood repairs and improvements
Continued through 2014
Completed
Open Space property
3-4 open space parcels in master plan not purchased as yet
New biking & hiking trails
West Vail forest mitigation
Project beyond annual forest health maintenance budget
Phase II of Timber Ridge redevelopment
Per TROC board, not within 5-year plan
$3M currently included in the 5-year capital budget; cost estimate
TOV share of Evergreen/VVMC roundabout
includes roadwork only, not roundabout so will need to be revised as
the projects progress
Golden Peak Pickleball courts
$500K - $1.1 M Community request to replace tennis courts with pickleball courts; Estimates depend on parking and ADA
Chamonix Housing development
Infrastructure currnetly included in budget with assumption that the
town would involve a private developer on the project
Funding Resource Options:
Projected Fund Balance by end of 2019:
6,110,6581 1 R$5 ,6 4 19,479,839
39
TOWN OF VAIL 2015 PROPOSED BUDGET
SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE
VAIL MARKETING FUND
Revenue
Business Licenses
Earnings on Investments
Total Revenue
Expenditures
Commission on Special Events
Collection Fee - General Fund
Total Expenditures
Revenue Over (Under) Expenditures
Beginning Fund Balance
Ending Fund Balance
2013
2014
2015
Actual
Budget
Proposed
316,457
317,100
317,100
$ 327,828
$ 332,000
$ 332,000
505
1,500
1,500
328,333
333,500
333,500
300,000
300,000
300,000
16,457
17,100
17,100
316,457
317,100
317,100
2015
1,942,890
Actual
Budget
Budget
Proposed
11,876
16,400
16,400
$ 107,772 $
108,972
Earnings on Investments
173,975
185,851
202,251
1,200
Total Revenue
14,482
$ 185,851 $
202,251 $
218,651
CONFERENCE CENTER FUND
Other Financing Sources (Uses)
Transfer to RETT Fund
Revenue Over (Under) Expenditures
Beginning Fund Balance
Ending Fund Balance
4,948,682 - 1,836,318 -
(5,776,894)
1,200
2014
2014
2013
Original
Amended
2015
1,942,890
Actual
Budget
Budget
Proposed
Revenue
$ 1,942,890
$ 1,944,090
$ 107,772 $
108,972
Earnings on Investments
14,482
1,200
1,200
1,200
Total Revenue
14,482
1,200
1,200
1,200
Expenditures - General Government
Ford Amphitheater Project
842,694
-
-
Total Expenditures
842,694
-
-
-
Other Financing Sources (Uses)
Transfer to RETT Fund
Revenue Over (Under) Expenditures
Beginning Fund Balance
Ending Fund Balance
4,948,682 - 1,836,318 -
(5,776,894)
1,200
(1,835,118)
1,200
7,719,784
1,942,890
1,942,890
107,772
$ 1,942,890
$ 1,944,090
$ 107,772 $
108,972
11/18/2014
40
TOWN OF VAIL 2015 PROPOSED BUDGET
SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE
HEAVY EQUIPMENT FUND
2013 2014 2014 2015
Actual Original Amended Proposed
Revenue
909,514
973,366
973,366
994,189
Town of Vail Interagency Charge
$ 2,841,993 $
3,011,352 $
3,011,352 $
3,011,352
Insurance Reimbursements & Other
56,301
-
-
-
Earnings on Investments
3,529
14,650
14,650
14,650
Equipment Sales and Trade-ins
102,916
127,380
127,380
148,270
Total Revenue
3,004,739
3,153,382
3,153,382
3,174,272
Expenditures
Salaries & Benefits
909,514
973,366
973,366
994,189
Operating, Maintenance & Contracts
1,438,792
1,467,074
1,482,474
1,467,757
Capital Outlay
784,968
975,900
1,124,864
839,700
Total Expenditures
3,133,274
3,416,340
3,580,704
3,301,646
Revenue Over (Under) Expenditures
(128,535)
(262,958)
(427,322)
(127,374)
Beginning Fund Balance
2,400,209
2,271,674
2,271,674
1,844,352
Ending Fund Balance
$ 2,271,674 $
2,008,716 $
1,844,352 $
1,716,978
HEALTH INSURANCE FUND
2013 2014 2015
Actual Original Proposed
Revenue
612,246
640,000
-
Town of Vail Interagency Charge - Premium $
3,023,458 $
3,170,000 $
3,850,000
Employee Contributions
505,770
545,000
695,000
Insurer Proceeds
271,235
300,000
-
Earnings on Investments
3,932
10,000
10,000
Total Revenue
3,804,395
4,025,000
4,555,000
Expenditures
Health Inusrance Premiums
HC Reform Fee
Claims Paid
Short-term Disability Pay
Professional Fees
Total Expenditures
Revenue Over (Under) Expenditures
Beginning Fund Balance
Ending Fund Balance
488,535
612,246
640,000
-
25,000
35,000
2,876,945
3,450,227
3,750,000
3,873
20,000
-
20,000
20,000
20,000
3,389,353
4,127,473
4,445,000
415,042 (102,473) 110,000
711,607 1,126,649 1,024,176
$ 1,126,649 $ 1,024,176 $ 1,134,176
11/18/2014
41
TOWN OF VAIL 2015 PROPOSED BUDGET
SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE
DISPATCH SERVICES FUND
2013 2014 2014 2015
Actual Original Amended Proposed
Revenue
E911 Board Revenue
$ 855,483
$ 776,956
$ 776,956 $
797,382
Interagency Charges
1,126,687
1,151,619
1,151,619
1,099,174
Town of Vail Interagency Charge
568,854
590,961
590,961
630,588
Earnings on Investments
2,305
8,200
8,200
2,500
Other
351
-
-
-
Total Revenue
2,553,680
2,527,736
2,527,736
2,529,644
Expenditures
Salaries & Benefits
1,928,351
1,968,386
1,968,386
2,039,931
Operating, Maintenance & Contracts
446,836
550,406
550,406
489,165
Capital Outlay
155,451
-
3,000
-
Total Expenditures
2,530,638
2,518,792
2,521,792
2,529,096
Revenue Over (Under) Expenditures
23,042
8,944
5,944
548
Transfer to Capital Projects Fund
(43,000)
-
(16,800)
-
Transfer from General Fund
22,338
Beginning Fund Balance
799,983
780,025
780,025
769,169
Ending Fund Balance
$ 780,025
$ 788,969
$ 769,169 $
792,055
11/18/2014
42
TOWN OF VAIL 2015 BUDGET
SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE
TIMBER RIDGE ENTERPRISE FUND
Non-operating Revenues (Expenses)
Interest on Investments
2013
2014
2014
2015
Transfers In
Actual
Original Budget
Forecast
Proposed
Revenue
1,538,799
Rental Income
$ 1,791,678
$ 1,848,871 $
1,351,996
$ 1,182,948
Other Income
31,869
14,774
(16,425)
11,900
Total Revenue
1,823,547
1,863,645
1,335,571
1,194,848
Expenditures
Operating, Maintenance & Contracts
726,269
762,175
689,933
589,697
Capital Outlay
359,361
154,150
1,020,444
100,000
Total Expenditures
1,085,630
916,325
1,710,377
689,697
Operating Income
737,917
947,320
(374,806)
505,151
Non-operating Revenues (Expenses)
Interest on Investments
2,883
2,760
2,044
1,560
Transfers In
16,000,000
Return of Debt Service Reserve Funds
1,538,799
Principal Payment on Variable Rate Bonds
(17,265,000)
Interest Expense and Financing Fees
(47,931)
Loan Principal Repayment to Capital Projects
_
(345,966)
(345,966)
(351,155)
Fund
Interest Payment to Capital Projects Fund
(138,500)
(143,748)
(143,748)
(138,487)
Revenue Over (Under) Expenditures
828,168
460,366
(862,476)
17,069
Beginning Fund Balance
701,859
1,436,298
1,530,027
667,551
Ending Fund Balance
$ 1,530,027 $
1,896,664 $
667,551 $
684,620
11/18/2014
43
ORDINANCE NO. 18
SERIES OF 2014
ANNUAL APPROPRIATION ORDINANCE: ADOPTING A BUDGET AND FINANCIAL
PLAN AND MAKING APPROPRIATIONS TO PAY THE COSTS, EXPENSES, AND
LIABILITIES OF THE TOWN OF VAIL, COLORADO, FOR ITS FISCAL YEAR
JANUARY 1, 2015 THROUGH DECEMBER 31, 2015
WHEREAS, in accordance with Article IX of the Charter of the Town of Vail,
Colorado, the Town Manager prepared and submitted to the Town Council a proposed
long-range capital program for the Town and a proposed budget and financial plan for all
Town funds and activities for the fiscal year; and
WHEREAS, it is necessary for the Town Council to adopt a budget and financial
plan for the 2015 fiscal year, to make appropriations for the amounts specified in the
budget; and
NOW, THEREFORE, be it ordained by the Town Council of the Town of Vail,
Colorado, that:
1. The procedures prescribed in Article IX of the Charter of the Town of Vail,
Colorado, for the enactment hereof, have been fulfilled.
2. Pursuant to Article IX of the Charter, the Town Council hereby makes the
following annual appropriations for the Town of Vail, Colorado, for its fiscal year
beginning on the first day of January, 2015, and ending on the 315` day of December,
2015:
FUND
AMOUNT
General Fund
$35,539,969
Capital Projects Fund
11,278,260
Real Estate Transfer Tax Fund
5,825,378
Vail Marketing Fund
317,100
Heavy Equipment Fund
3,301,646
Dispatch Services Fund
2,529,096
Health Insurance Fund
4,445,000
Timber Ridge Enterprise Fund
1,179,339
Total
64,415,788
Less Interfund Transfers
(7,144,748)
=Net Expenditure Budget
57,271,040
Ordinance No. 18. Series of 2014 11/18/2014
3. The Town Council hereby adopts the full and complete Budget and Financial
Plan for the 2015 fiscal year for the Town of Vail, Colorado, which are incorporated by
reference herein and made part hereof, and copies of said public records shall be made
available to the public in the Municipal Building of the Town. This Ordinance shall take
effect five (5) days after publication following the final passage hereof.
4. If any part, section, subsection, sentence, clause or phrase of this ordinance is
for any reason held to be invalid, such decision shall not affect the validity of the
remaining portions of this ordinance; and the Town Council hereby declares it would
have passed this ordinance, and each part, section, subsection, sentence, clause or
phrase thereof, regardless of the fact that any one or more parts, sections, subsections,
sentences, clauses or phrases be declared invalid.
5. The Town Council hereby finds, determines, and declares that this ordinance is
necessary and proper for the health, safety, and welfare of the Town of Vail and the
inhabitants thereof.
6. The repeal or the repeal and reenactment of any provision of the Municipal Code
of the Town of Vail as provided in this ordinance shall not affect any right which has
accrued, any duty imposed, any violation that occurred prior to the effective date hereof,
any prosecution commenced, nor any other action or proceedings as commenced under
or by virtue of the provision repealed or repealed and reenacted. The repeal of any
provision hereby shall not revive any provision or any ordinance previously repealed or
superseded unless expressly stated herein.
7. All bylaws, orders, resolutions, and ordinances, or parts thereof, inconsistent
herewith are repealed to the extent only of such inconsistency. This repealer shall not
be construed to revise any bylaw, order, resolution, or ordinance, or part thereof,
theretofore repealed.
INTRODUCED, READ ON FIRST READING, APPROVED AND ORDERED
PUBLISHED ONCE IN FULL, this 4th day of November, 2014. A public hearing shall be
held hereon on the 18th day of November, 2014, at 6:00 pm at the regular meeting of
the Town Council of the Town of Vail, Colorado, in the Municipal Building of the Town.
Andrew P. Daly, Mayor
ATTEST:
Patty McKenny, Town Clerk
Ordinance No. 18. Series of 2014 11/18/2014
READ AND APPROVED ON SECOND READING AND ORDERED PUBLISHED IN
FULL this 18th day of November 2014
Andrew P. Daly, Mayor
ATTEST:
Patty McKenny, Town Clerk
Ordinance No. 18. Series of 2014 11/18/2014
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: November 18, 2014
ITEM/TOPIC: Adjournment (estimated 8:15 p.m.)
11/18/2014
TOWN OF VAIN