HomeMy WebLinkAbout2014-12-02 Agenda and Support Documentation Town Council Evening SessionVAIL TOWN COUNCIL 0�
EVENING SESSION AGENDA TVWN OF VA10
VAIL TOWN COUNCIL CHAMBERS
75 S. Frontage Road W.
Vail, CO 81657
6:00 P.M., DECEMBER 2, 2014
NOTE: Times of items are approximate, subject to change, and cannot
be relied upon to determine at what time Council will consider
an item.
ITEM/TOPIC: Citizen Participation (10 min.)
2. ITEM/TOPIC: Consent Agenda:
1) Proclamation No. 7, Series of 2014, Declaring December 13, 2014, as
"WhoVail Day"!
2) Resolution No. 35, Series of 2014. A Resolution Authorizing the Town of
Vail to Grant an Easement to Newpath Networks for the Construction and
Operation of Utility Facilities; and Setting Forth Details in Regard Thereto.
3) Resolution No. 36, Series of 2014. A Resolution Approving a Three Year
Lease Agreement Between the Town of Vail and the Colorado Department
of Transportation Regarding Parking Along the Non -Travel Lanes of the
Interstate 70 Frontage Roads Located With the Limits of the Town; and
Setting Forth Details in Regard Thereto.
4) Resolution No. 37, Series of 2014. A Resolution Approving a Five Year
Lease Agreement Between the Town of Vail and the Colorado Department
of Transportation Regarding Parking Along the Non -Travel Lanes of the
Interstate 70 South Frontage Road Adjacent to Gerald R. Ford Park Located
With the Limits of the Town; and Setting Forth Details in Regard Thereto.
5) Resolution No. 38, Series of 2014. A Resolution Approving a Lease
Agreement Between the Town of Vail and the Colorado Department of
Transportation Regarding Parking Along the Non -Travel Lanes of the
Interstate 70 West North Frontage Road Located With the Limits of the
Town; and Setting Forth Details in Regard Thereto.
6) Resolution No. 39, Series of 2014. A Resolution Approving a Lease
Agreement Between the Town of Vail and the Colorado Department of
Transportation Regarding Parking Along the Non -Travel Lanes of the
Interstate 70 North Frontage Road at Middle Creek Located With the Limits
of the Town; and Setting Forth Details in Regard Thereto.
(5 min. )
3. ITEM/TOPIC: Town Manager's Report (5 min. )
4• ITEM/TOPIC: An update on the Vail Valley Medical Center Master Plan and
South Frontage Road Traffic Improvements. (30 min.)
PRESENTER(S): George Ruther, Director of Community Development
ACTION REQUESTED OF COUNCIL: No action is being requested at this
time. However, should the Vail Town Council have any questions or
concerns with regard to the information that is presented, Town staff
requests that the Council shares their questions and concerns and we will
respond at a future public h6iV4.014
BACKGROUND: See attached memorandum dated December 2, 2014.
STAFF RECOMMENDATION: As this is only an update, staff will not be
providing a recommendation at this time.
5. ITEM/TOPIC: Appointment of four people to fill vacancies on
the Commission on Special Events. (10 min.)
PRESENTER(S): Patty McKenny, Town Clerk
ACTION REQUESTED OF COUNCIL: Council interviewed eleven
interested applicants at the work session earlier in the day.
BACKGROUND: See information from earlier work session of December 2,
2014 for criteria and applicant names to fill vacancies on the Commission on
Special Events.
STAFF RECOMMENDATION: Council is asked to appoint four members to
the Commission on Special Events to two year terms each, from January 1,
2015 to December 31, 2016.
6. ITEM/TOPIC: Commission on Special Events Funding Recommendations
(30 min.)
PRESENTER(S): Barry Davis, Commission on Special Events Chairman
ACTION REQUESTED OF COUNCIL: The CSE requests the Town
Council's approval of the 2015 Special Event funding and Tier IV Category:
Life Long Learning allocations, as presented.
BACKGROUND: The Commission on Special Events funding process for
2015 continued to be based upon the more structured, rigorous and
objective strategies developed over the last two years. Hard decisions were
again made for both CSE funded events as well as the Tier IV Life Long
Learning category, utilizing refined criteria and supported by measurement
tools, as well as eliminating funding for under -performing events. The CSE
believes this is a strong calendar of events that will continue to drive
increased results.
7. ITEM/TOPIC: First reading of Ordinance No, 20, Series 2014, an
Ordinance making budget adjustments to the Town of Vail General Fund,
Capital Projects Fund, Real Estate Transfer Tax Fund, Dispatch Services
Fund, Heavy Equipment Fund and Timber Ridge Enterprise Fund. (15 min.)
PRESENTER(S): Kathleen Halloran, Finance Director
ACTION REQUESTED OF COUNCIL: Approve or approve with
amendments Ordinance No. 20, Series 2014
BACKGROUND: Please see attached memo
STAFF RECOMMENDATION: Approve or approve with amendments
Ordinance No. 20, Series 2014
8. ITEM/TOPIC: Second reading of Ordinance No. 19, Series 2014, an
Ordinance providing for the 1(44RAt4sment and collection of town property
taxes due for the 2014 tax year and payable in the 2015 fiscal year. (5 min.)
PRESENTER(S): Kathleen Halloran, Finance Director
ACTION REQUESTED OF COUNCIL: Approve or approve with
amendments Ordinance No. 19, Series 2014
BACKGROUND: Please see attached memo
STAFF RECOMMENDATION: Approve or approve with amendments
Ordinance No. 19, Series 2014
9. ITEM/TOPIC: Adjournment (estimated 7:45 p.m.)
12/2/2014
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: December 2, 2014
ITEM/TOPIC: Citizen Participation
12/2/2014
TOWN OF VAIN
TOWN OF VAIN
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: December 2, 2014
ITEM/TOPIC: Consent Agenda:
1) Proclamation No. 7, Series of 2014, Declaring December 13, 2014, as "WhoVail Day"!
2) Resolution No. 35, Series of 2014. A Resolution Authorizing the Town of Vail to Grant an
Easement to Newpath Networks for the Construction and Operation of Utility Facilities; and
Setting Forth Details in Regard Thereto.
3) Resolution No. 36, Series of 2014. A Resolution Approving a Three Year Lease Agreement
Between the Town of Vail and the Colorado Department of Transportation Regarding Parking
Along the Non -Travel Lanes of the Interstate 70 Frontage Roads Located With the Limits of
the Town; and Setting Forth Details in Regard Thereto.
4) Resolution No. 37, Series of 2014. A Resolution Approving a Five Year Lease Agreement
Between the Town of Vail and the Colorado Department of Transportation Regarding Parking
Along the Non -Travel Lanes of the Interstate 70 South Frontage Road Adjacent to Gerald R.
Ford Park Located With the Limits of the Town; and Setting Forth Details in Regard Thereto.
5) Resolution No. 38, Series of 2014. A Resolution Approving a Lease Agreement Between
the Town of Vail and the Colorado Department of Transportation Regarding Parking Along
the Non -Travel Lanes of the Interstate 70 West North Frontage Road Located With the Limits
of the Town; and Setting Forth Details in Regard Thereto.
6) Resolution No. 39, Series of 2014. A Resolution Approving a Lease Agreement Between
the Town of Vail and the Colorado Department of Transportation Regarding Parking Along
the Non -Travel Lanes of the Interstate 70 North Frontage Road at Middle Creek Located With
the Limits of the Town; and Setting Forth Details in Regard Thereto.
ATTACHMENTS:
Proclamation No. 7
Resolution No. 35, Series of 2014
Resolution No. 36 Series of 2014
Resolution No. 37 Series of 2014
Resolution No. 38 Series of 2014
Resolution No. 39 Series of 2014
12/2/2014
TOWN OF VAIL'
Proclamation No. 7, Series of 2014
A Proclamation Declaring December 13, 2014, as "WhoVail Day"!
WHEREAS, this holiday season there will be a new twist to the story "How the Grinch
Stole Christmas," in that this season it's not Whoville, it's WhoVAIL!
WHEREAS, Four Seasons Resort and Residences Vail will unveil a life-size Dr. Seuss'
Whoville-inspired gingerbread house, as part of its holiday offerings for children and
their families. The giant gingerbread house combined efforts from their staff and
children from the community;
WHEREAS, the gingerbread house measures 100 square feet and features a working
door through which children can enter, built in-house by master carpenter Frank
Bontempo;
WHEREAS, the outside of the house has more than 4,500 gingerbread tiles, weighing
475 pounds, along with 80 pounds of fondant and icing;
WHEREAS, the gingerbread tiles and inside fireplace will be decorated by the children
from Red Sandstone Elementary School, with a guest appearance from Fizzy Bruno
starring as the Grinch's dog Max;
WHEREAS, Mark Herron, general manager of Four Seasons Resort and Residences
Vail showcases this holiday time of year by saying, "We are pleased to debut the
completed gingerbread house to the families and children who put so much creativity
into the house's design," The children should be proud to show off their work, and we
are thrilled to have them participate in this unique festivity this season."
WHEREAS, the giant gingerbread house will be unveiled on Saturday, December 13,
2014, at the Four Seasons Resort in order to begin the holiday season and provide a
chance for all the community to enjoy;
NOW, THEREFORE, BE IT PROCLAIMED by Mayor Andy Daly and the Town Council
of the Town of Vail, Colorado that Saturday, December 13, 2014, will be known as
"WHOVAIL Day" to be celebrated by all in live and visit Vail, Colorado.
Andrew P. Daly, Mayor
Attest:
Patty McKenny, Town Clerk
12/2/2014
RESOLUTION NO. 35
Series of 2014
A RESOLUTION AUTHORIZING THE TOWN OF VAIL TO GRANT AN EASEMENT TO NEWPATH
NETWORKS FOR THE CONSTRUCTION AND OPERATION OF UTILITY FACILITIES; AND SETTING
FORTH DETAILS IN REGARD THERETO.
WHEREAS, the Town of Vail (the "Town"), in the County of Eagle and State of Colorado is a home rule
municipal corporation duly organized and existing under the laws of the State of Colorado and the Town
Charter (the "Charter");
WHEREAS, the members of the Town Council of the Town (the "Council") have been duly elected and
qualified;
WHEREAS, the Town is the owner of certain real property generally described as a part of Lot H, Vail
Village Second Filing, Town of Vail, Colorado (the "Property"); and
WHEREAS, the Town wishes grant a utility easement to NewPath Networks across the Property in the
form attached hereto as Exhibit A (the "Easement").
NOW THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF VAIL,
COLORADO THAT:
Section 1. The Council hereby approves the Easement and authorizes to execute the Easement on behalf
of the Town in substantially the same form as attached hereto as Exhibit A and in a form approved by the Town
Attorney.
Section 2. This Resolution shall take effect immediately upon its passage.
INTRODUCED, PASSED AND ADOPTED at a regular meeting of the Town Council of the Town of Vail
held this 2nd day of December, 2014.
Andrew P. Daly, Mayor
ATTEST:
Patty McKenny, Town Clerk
Resolution No. 35, Series of 2014 12/2/2014
EXHIBIT A
Resolution No. 35, Series of 2014
UTILITY EASEMENT AGREEMENT
THIS EASEMENT AGREEMENT (the "Agreement") is dated this day of
, 2014, by the Town of Vail, Colorado, a Colorado home rule municipality
(the "Town"), and
("Grantee").
WHEREAS, Grantee desires to acquire an easement for the purpose of the construction and
operation of utility facilities upon and beneath the surface of the property described in Exhibit A,
attached hereto and incorporated herein by this reference (the "Easement Property"); and
WHEREAS, the Town is willing to convey an easement to Grantee for the aforesaid purposes
on the terms and conditions set forth below.
NOW, THEREFORE, for and in consideration of the sum of ten dollars ($10) paid by
Grantee to the Town, the covenants of Grantee herein contained, and other good and valuable
consideration, the receipt, adequacy, and sufficiency of which are hereby acknowledged, the parties
to this Easement Agreement hereby covenant and agree as follows:
Section 1. Conveyance of Easement. The Town does hereby grant and convey unto
Grantee, it successors, assigns, lessees, licensees, and agents, an easement upon and beneath the
surface of the Easement Property for the operation of utility facilities. Grantee shall have the right of
ingress and egress, consistent with this Agreement, upon the Easement Property for the construction,
reconstruction, operation, maintenance and/or removal of the utility facilities.
Section 2. Construction and Maintenance of Utility Facilities. Grantee shall be solely
responsible for constructing and maintaining the utility facilities.
Section 3. Relocation. Within sixty (60) days of receipt of written notice from the Town,
Grantee shall relocate the utilities within the Easement Property at Grantee's sole cost and expense.
Section 4. Retained Rights. The Town shall have all rights to the Easement Property not
expressly granted hereby, including the construction of structure(s) over the Easement Property.
Section 5. Miscellaneous.
a. All provisions herein contained, including the benefits, burdens and
covenants, are intended to run with the land and shall be binding upon and inure to the
benefit of the respective successors and assigns of the parties hereto.
b. Grantee shall insure itself against liability, loss, or damages arising out of the
construction, existence, use, operation or maintenance of the utility facilities.
C. This Agreement constitutes all of the agreements, understandings, and
promises between the parties hereto with respect to the subject matter hereof.
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67OA44ESKTOPS$ITNAGELIDESKTOPIUTILITYEASEMENT.DOC
d. The Town and its officers, attorneys and employees are relying on, and do not
waive or intend to waive by any provision of this Agreement, the monetary limitations or any
other rights, immunities, and protections provided by the Colorado Governmental Immunity
Act, C.R.S. § 24-10-101, et seq., as amended, or otherwise available to the Town and its
officers, attorneys or employees.
e. Grantee agrees to indemnify and hold harmless the Town and its officers,
insurers, volunteers, representative, agents, employees, heirs and assigns from and against all
claims, liability, damages, losses, expenses and demands, including attorney fees, on account of
injury, loss, or damage, including without limitation claims arising from bodily injury,
personal injury, sickness, disease, death, property loss or damage, or any other loss of any
kind whatsoever, which arise out of or are in any manner connected with this Agreement if
such injury, loss, or damage is caused in whole or in part by, the act, omission, error,
professional error, mistake, negligence, or other fault of Grantee, any subcontractor of
Grantee, or any officer, employee, representative, or agent of Grantee, or which arise out of a
worker's compensation claim of any employee of Grantee or of any employee of any
subcontractor of Grantee.
f. There are no third -party beneficiaries to this Agreement.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement by their
respective duly authorized officers as of the date and year first above written.
I ICI]Li/►`[17 5h/_� I I�KI7 to) 7j ZI7
Stan Zemler, Town Manager
ATTEST:
Patty McKenney, Town Clerk
GRANTEE
STATE OF COLORADO )
) ss.
COUNTY OF
The foregoing instrument was subscribed, sworn to, and acknowledged before me this
_ day of , 2014, by
My commission expires:
(SEAL)
11/26/14
II4971AJ4ESKTOPS$7NAGEL IDESKTOPI UTILITYEASEMENT.DOC
Notary Public
II4�/�/fin ^ 11/26/14
67OA44ESKTOPS$ITNAGELIDESKTOPIUTILITYEASEMENT.DOC
EXHIBIT A
EASEMENT DESCRIPTION
A PARCEL OF LAND LOCATED IN A PART OF LOT H, AMENDED MAP OF SHEET 1 OF 2 OF VAIL
VILLAGE, SECOND FILING, TOWN OF VAIL, A SUBDIVISION, RECORDED IN THE OFFICE OF THE
EAGLE COUNTY CLERK AND RECORDER AT RECEPTION No. 97199, STATE OF COLORADO BEING
MORE PARTICULARLY DESCRIBED AS FOLLOWS:
COMMENCING AT THE NORTHEAST CORNER OF B.S. CONDOMINIUMS ACCORDING TO THE PLAT
RECORDED OCTOBER 12, 1984 AT RECEPTION NO. 293171, TOWN OF VAIL, COUNTY OF EAGLE,
STATE OF COLORADO, ALSO BEING A POINT ON THE SOUTHERLY RIGHT-OF-WAY OF WEST
MEADOW DRIVE; THENCE ALONG SAID SOUTHERLY RIGHT-OF-WAY THE FOLLOWING TWO (2)
COURSES:
1) N 8937'00" W A DISTANCE OF 13.48 FEET TO A POINT OF CURVATURE;
2) 100.77 FEET ALONG SAID CURVE TURNING TO THE RIGHT HAVING A CENTRAL ANGLE OF
40'37'19", A RADIUS OF 125.00 FEET AND A CHORD WHICHBEARS N 70'04'27" WA
DISTANCE OF 86.78 FEET TO THE TRUE POINT OF BEGINNING;
THENCE DEPARTING SAID SOUTHERLY RIGHT -OF WAY N 8714'54" WA DISTANCE OF 70.41
FEET TO A POINT ON THE SOUTH BOUNDARY OF SAID LOTH; THENCE N 6512157" W ALONG
SAID SOUTH BOUNDARY DISTANCE OF 78.01 FEET TO THE SOUTHWEST CORNER OF SAID
LOT H; THENCE N 2539'18" E ALONG THE WEST LINE OF SAID LOT H A DISTANCE OF 11.25
FEET; THENCE DEPARTING SAID WEST LINE THE FOLLOWING FOUR (4) COURSES:
1) S 6620'42" EA DISTANCE OF 9.81 FEET;
2) S 23'30'18" W A DISTANCE OF 5.51 FEET;
3) S 6627'08" EA DISTANCE OF 55.90 FEET;
4) N 8714'54" WA DISTANCE OF 68.24 FEET TO A POINT ON SAID SOUTHERLY RIGHT-OF-
WAY OF WEST MEADOW DRIVE; THENCE 15.26 FEET ALONG A NON -TANGENT CURVE TURNING
TO THE LEFT HAVING A CENTRAL ANGLE OF 095923", A RADIUS OF 125.00 FEET AND A CHORD
WHICH BEARS S 46'14'18" E A DISTANCE OF 15.24 FEET TO THE TRUE POINT OF BEGINNING.
SAID PARCEL CONTAINING 0.027 ACRES MORE OR
PREPARED FOR AND ON BEHALF OF PEAK LAND
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A PART OF LOTH
VAIL VILLAGE, SECOND FFILING�..ii umen*Ms.�
TOWN OF VAIL, EAGLE COUNTY, STATE OF 'COLORADO
LINE TABLE
LINE LENGTH BEARING
L1 13.48' 56937'00"W
L2 20.98' N29'S9'37"E
L3 70.41' N87'14'54"W
L4 9,81' 566'20'42"E
LS 5.51' 523'30'18"W A
B.S. CONDOMINIUMS
(RECEP110N No. 293171)
EXHIBIT A
CURVE
TABLE
CURVE
DELTA
RADIUS
LENGTH
TANGENT
CHORD
CHORD BEARING
C1
38'06'36"
125.00'
83.14'
43.18'
81.62'
L6
55.90'
566'27'08"E
C7
68.24'
- N8T14'54"W
B.S. CONDOMINIUMS
(RECEP110N No. 293171)
EXHIBIT A
CURVE
TABLE
CURVE
DELTA
RADIUS
LENGTH
TANGENT
CHORD
CHORD BEARING
C1
38'06'36"
125.00'
83.14'
43.18'
81.62'
549'03'18"E
C2
30'00'04"
125.00'
65.45'
33.50'
64.71'
545'00'00"E
C3
12'44'40"
125.00'
27.80'
13.96'
27.75'
536'22'17"E
C4
6'59'23"
125.00'
15.25'
7.63'
15.24'
546'14'18"E
CS
10'16'02"
125.00'
22.40'
11.23'
22.37'
554'52'01"E
C6
40'37'19"
125.00'
88.62'
46.27'
86.78'
N70'04'27"W
RESOLUTION NO. 36
Series of 2014
A RESOLUTION APPROVING A THREE YEAR LEASE AGREEMENT BETWEEN
THE TOWN OF VAIL, AND THE COLORADO DEPARTMENT OF TRANSPORTATION
REGARDING PARKING ALONG THE NON -TRAVEL LANES OF THE INTERSTATE
70 FRONTAGE ROADS LOCATED WITHIN THE LIMITS OF THE TOWN; AND
SETTING FORTH DETAILS IN REGARD THERETO
WHEREAS, the Town of Vail (the "Town"), in the County of Eagle and State of
Colorado is a home rule municipal corporation duly organized and existing under the
laws of the State of Colorado and the Town Charter (the "Charter");
WHEREAS, the members of the Town Council of the Town (the "Council") have
been duly elected and qualified;
WHEREAS, the Town and the Colorado Department of Transportation ("CDOT")
entered into lease Agreements which included a permit parking program utilizing the Vail
Frontage Roads for the 2012-2013 and for the 2013-2014 ski seasons;
WHEREAS, the Town has made guardrail improvements to several sections of
the North and South Frontage Roads as depicted in the attached Exhibit A; and
WHEREAS, The Town and CDOT wish to enter into a three (3) year lease, at a
reduced rate, for those improved sections of the North and South Frontage Roads (the
"Lease").
NOW THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE
TOWN OF VAIL, COLORADO THAT:
Section 1. The Council hereby approves the Lease and authorizes the Town
Manager to enter into the Lease with CDOT, in substantially the same form as attached
hereto as Exhibit A and in a form approved by the Town Attorney.
Section 2. This Resolution shall take effect immediately upon its passage.
INTRODUCED, PASSED AND ADOPTED at a regular meeting of the Town
Council of the Town of Vail held this 3rd day of December, 2014.
Andrew P. Daly,
Town Mayor
ATTEST:
Patty McKenny, Town Clerk
Resolution No. 36, Series 2014 12/2/2014
EXHIBIT A
Resolution No. 36, Series 2014
PROPERTY MG,T.NO.
PROJECT NO: 170-2(7) 183
LOCATION: 1-70 frontage roads within the
limits of the Town of Vail..
LEASE AGREEMENT
(Vacant Land)
THIS LEASE AGREEMENT made and entered into this day of , 20, by
and between the State of Colorado acting by and through the Colorado Department of Transportation,
CDOT, hereinafter referred to as "Lessor", and THE TOWN OF VAIL, COLORADO, hereinafter referred
to as "Lessee".
NOW, THEREFORE, in consideration of the mutual promises contained herein, the parties hereto agree
as follows:
1 . PREMISES. Lessor hereby leases and demises unto Lessee the Premises, hereinafter referred
to as "Premises" located along the non -travel lanes of the Interstate 70 (1-70) frontage roads located
within the limits of the Town of Vail in Eagle County, Colorado. The leased Premises are depicted on the
maps attached hereto, made a part hereof and marked "Exhibit A", consisting of four (4) map sheets.
2. TERM. Subject to the cancellation and termination provisions provided herein, this Lease shall
have three (3) concurrent terms comprised of the 2014-2015 ski season, the 2015-2016 ski season and
the 2016-2017 ski season. The first term shall commence on December 1, 2014 and expire on May 1,
2015. The second term shall commence on December 1, 2015 and expire on May 1, 2016. The third
term shall commence on December 1, 2016 and expire on May 1, 2017.
3. RENT. Subject to the provisions of Section 23(b), Lessee shall pay to Lessor the sum of $250.00
for the entirety of all three (3) concurrent terms, Payment shall be made payable to the Colorado
Department of Transportation at:
4201 East Arkansas Ave,, Rm. 212
Denver, CO 80222
In the event Lessor has not received the rental installment hereunder within thirty (30) days of execution
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execution of this agreement, Lessee shall be in default of this Lease Agreement, this Lease shall
automatically terminate, Lessee shall vacate the Premises and Lessor shall be entitled to retain all prior
sums paid to Lessor by Lessee.
4USE, It is understood and agreed that the Lessee intends to use the Premises to provide free
parking for use by the general public during the ski seasons described in Section 2 above. Any other A
of the Premises shall constitute a material breach of this Lease and may, at Lessor's option, cause this
Lease to immediately terminate. I
I
rWi
12/2/2014
5. TAXES, UTILITIES, MAINTENANCE AND OTHER EXPENSES. It is understood and agreed thal
this Lease shall be an absolute Net Lease with respect to Lessor, and that all taxes, assessments,
insurance, utilities and other operating costs and the cost of all maintenance, repairs, and improvements,
borne by Lessee and not by the Lessor so that the rental return to Lessor shall not be reduced, offset or
diminished directly or indirectly by any cost or charge. Lessee shall maintain the Premises in good repair
and in tenable condition free of trash and debris during the term of this Lease. Lessor shall have the right
to enter the Premises at any time for the purpose of making necessary inspections.
■. HOLD HARMLESS. The Lessee shall save, indemnify and hold harmless the Lessor and the
Federal Highway Administration (FHWA) for any and all liabilities, costs, damage or loss to persons or
property, including •-. resulting •, this Lease Agreement.
7. OWNERSHIP. The State of Colorado is the owner of the Premises, Lessor warrants and
represents itself to be the authorized agent •I the State • Colorado • the purposes of granting this
Le,q,se.
12/2/2014
14NO VIOLATION OF LAW. The Lessee shall not commit, nor permit the commission of, any act or
thing, which shall be a violation of any ordinance of the municipality, City, County, or of any law of the
State of Colorado or the United States. The Lessee shall not use the Premises for any manner, which
shall constitute a nuisance or public • The signatories hereto aver that they are familiar with
18-8-301, et seq., (Bribery and Corrupt influences) and 18-8-401, et seq., (Abuse of Public Office),
C.R.S., as amended, and that no violation of such provisions is present. The signatories aver that to their
knowledge, no state employee has any personal or beneficial interest whatsoever in the service or
property described herein.
15. NOTICE, Any notice required or permitted by this Lease may be delivered in person or sent M,
registered or certified mail, return receipt requested, to the party at the address as hereinafter provide
and if sent by mail it shall be effective when posted in the U.S. Mail Depository with sufficient postage
attached thereto:
LESSOR: LESSEE:
Colo. Dept. of Transportation Town of Vail
Attn: Property Management Manager Attn: Town Manager
15285 S. Golden Rd., Bldg. 47 75 South Frontage Road
Golden, Colorado 80401 Vail, Colorado 81657
Notice of change of address shall be treated as any other notice. The Lessee warrants that the address
listed above is the Lessee's current mailing address and that the Lessee will notify the Lessor in writing e0
,.-ny changes in that address within ten (10) days of such change.
16. HOLDING OVER. Lessee shall not occupy or use the Premises, nor allow any other party to
#ccupy or use the Premises, after the expiration or sooner termination of this Lease. Lessee shall not
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• ant any erntlujeeT, 71,terlM, ♦ dFlU ♦ Ul IFIC Le55Ul` d,idlfl5t Ettly d1l* all walilaseti,
claims, liability, loss, fines or expenses, including attorney's fees and litigation costs, related to the
presence, disposal, release or clean-up of any contaminants, hazardous materials or pollutants on, over,
under, from or affecting the property subject to this Lease, which contaminants or hazardous materials
the Lessee or its employees, agents, contractors, officials or sub -lessees have caused to be located,
disposed, or released on the Premises. Lessee shall also be responsible for all damages, claims and
liability
• the soil, water, vegetation, buildings • personal property located thereon as well as any
personal injury or property damage related to such contaminants or hazardous materials.
19NO NEW PERMANENT STRUCTURES OR IMPROVEMENTS, No new permanent structures or
improvements of any kind shall be erected or moved upon the Premises by Lessee without the express
written prior permission of Lessor. Any such structure or improvement erected or moved upon the
Premises without the express written consent of Lessor may be immediately removed by Lessor at the
expense of Lessee, Further, any structures, improvements • items • any kind remaining on the
Premises at the termination of the Lease will be considered abandoned by Lessee and may be
immediately removed by • at Lessee's expense.
9. f..-: •..
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20. BINDING AGREEMENT. This Lease shall be binding upon and inure to the benefit of the
partners, heirs, executors, administrators, and successors of the respective parties hereto.
21. DEFAULT. If: (1) Lessee shall fail to pay any rent or other sum payable hereunder for a period of
10 days after the same is due; (2) Lessee shall fail to observe, keep or perform any of the other terms,
agreements or conditions contained herein or in regulations to be observed or performed by Lessee and
such default continues for a period of 30 days after notice by Lessor; (3) This Lease or any interest of
Lessee hereunder shall be levied upon by any attachment or execution, then any such event shall
constitute an event of default by Lessee. Upon the occurrence of any event of default by Lessee
hereunder, Lessor may, at its option and without any further notice or demand, in addition to any other
rights and remedies given hereunder or by law, do any of the following:
(a) Lessor shall have the right, so long as such default continues, to give notice of termination to
Lessee. On the date specified in such notice (which shall not be less than 3 days after the giving of such
notice) this Lease shall terminate.
(b) In the event of any such termination of this Lease, Lessor may then or at any time thereafter,
re-enter the Premises and remove therefrom all persons and property and again repossess and enjoy the
Premises without re'udice to an other remedies that Lessor ma have b reason of Lessee's default or
W-791WR
12/2/2014
2. $2,000,000 general aggregate-,
3, $50,000 any one fire,
12/2/2014
-em 111M] 01 F-11 WIN MINIM M Lel 01 in
(a)
• parking shall • allowed in any area within the 1-70 clear zone. Additionally, no parking
shall
•- allowed in any area that lacks sufficient shoulder width to allow a parked vehicle to
be located completely out of any adjacent travel lane and which •o- not provide adequate
protections to •-• from moving vehicles. Lessee shall, at no cost or expense to
• cause any vehicle parked within any clear zone • any vehicle parked in any area
that lacks sufficient shoulder width as aforesaid to be immediately towed.
(b) Parking by the general public upon the Lease Premises shall be free of charge; Lessee shall
not charge any fee to any person who is utilizing the Lease Premises for parking purposes
pursuant to the intention of this Lease Agreement.
(c) Lessee shall not use the Premises nor allow any other party to use the Premises for any
purpose not specifically authorized by this Lease nor for any purpose prohibited by the State
of Colorado and/or the FHWA.
(d) Lessee shall provide and maintain conspicuous delineation, including directional control by
Lessee's employees and agents, of the parking areas allowed pursuant to this Lease
Agreement. Lessee shall further provide conspicuous delineation and enforcement at
locations where parking is strictly prohibited,
(e) Lessee shall ensure that parking upon the Premises shall not interfere with any portion of the
adjoining 1-70 and with the 1-70 frontage road travel lanes. Lessee shall further ensure that
parking upon the Premises shall not interfere with the installation, operation, maintenance
• -•r • any utilities or drainage facilities • on, above, over, •- through, across
or adjacent to the Premises.
(f) Lessor has entered this Agreement and has agreed to Lease the Premises to Lessee based
upon representations made by Lessee that Lessee's intended use of the Premises is in the
overall public interest for social, environmental, and economic purposes.
(g) This Lease shall not be deemed valid unless it has been approved by the FHWA.
THE RENILAINDER OF THIS PAGE INTENTIONALLY LEFT BLANK
12/2/2014
IN WITNESS WHEREOF, the parties hereto have executed this lease agreement on the day and year
first above written.
LESSEE:
Town of Vail
By
(Name)
Title
STATE OF
)ss
COUNTY OF
The foregoing instrument was subscribed and sworn to before me this _ day of , 20_,
by as of the Town of Vail.
My commission expires
EVE-Umall
LESSOR:
COLORADO DEPARTMENT OF
11
David Fox JOSHUA LAIPPLY, P.E.
Chief Clerk - Property Management Chief Engineer
NIMIZZ1001
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12/2/2014
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12/2/2014
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RESOLUTION NO. 37
Series of 2014
A RESOLUTION APPROVING A FIVE YEAR LEASE AGREEMENT
BETWEEN THE TOWN OF VAIL, AND THE COLORADO DEPARTMENT OF
TRANSPORTATION ("CDOT") REGARDING PARKING ALONG THE NON -
TRAVEL LANES OF THE INTERSTATE 70 SOUTH FRONTAGE ROAD
ADJACENT TO GERALD R. FORD PARK LOCATED WITHIN TOWN
LIMITS; AND SETTING FORTH DETAILS IN REGARD THERETO
WHEREAS, the Town of Vail (the "Town"), in the County of Eagle and State of
Colorado is a home rule municipal corporation duly organized and existing under the
laws of the State of Colorado and the Town Charter (the "Charter");
WHEREAS, the members of the Town Council of the Town (the "Council") have
been duly elected and qualified; and
WHEREAS, the Town and CDOT wish to enter into a five (5) year lease for
parking for a section of the South Frontage adjacent to Gerald R. Ford Park and more
particularly depicted on the attached Exhibit A (the "Lease").
NOW THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE
TOWN OF VAIL, COLORADO THAT:
Section 1. The Council hereby approves the Lease and authorizes the Town
Manager to enter into the Lease with CDOT, in substantially the same form as attached
hereto as Exhibit A and in a form approved by the Town Attorney.
Section 2. This Resolution shall take effect immediately upon its passage.
INTRODUCED, PASSED AND ADOPTED at a regular meeting of the Town
Council of the Town of Vail held this 3rd day of December, 2014.
Andrew P. Daly,
Town Mayor
ATTEST:
Patty McKenny, Town Clerk
Resolution No. 37, Series 2014 12/2/2014
EXHIBIT A
Resolution No. 37, Series 2014
LOCATION: 1-70 South Frontage Road
Adiacent to Gerald R. Ford Park
in the Town of Vail.
TRIS LEASE AGREE41EAT made and entered into this day of 20 , by
and between the State of Colorado acting by and through the Colorado Department of Transportation,
CDOT, hereinafter referred to as "Lessor", and THE TOWN OF VAIL, COLORADO, hereinafter referred
to as "Lessee".
NOW, THEREFORE, in consideration of the mutual promises contained herein, the parties hereto agree
as follows:
1 . PREMISES. Lessor hereby leases and demises unto Lessee the Premises, hereinafter referred
to as "Premises", located along the non -travel lanes of the Interstate 70 (1-70) South Frontage Road
adjacent toGerald R. Ford Park located within the limits ofthe Town of Vail in Eagle County, Colorado,
The leased Premises isdescribed inExhibit "A"and depicted onExhibit ^B^attached hereto and made a
part hereof.
Z TERM. The term ofthis Lease shall befor aperiod offive (5)years, beginning on
.2O14.and expiring on ,2O1Q.subject hothe cancellation
and termination provisions provided herein and subject to the option to extend provisions contained in
Section 23(e).
3. RENT. Subject tothe provisions of Section 23(b). Lessee shall pay to Lessor the sum of 1250.00
for the entirety of all three (3) concurrent terms, Payment shall be made payable to the Colorado
Department ofTransportation at:
I Sol
4201 East Arkansas Ave., Rm, 212
Denver, CO 80222
execution of this agreement, Lessee shall be in default of this Lease Agreement, this Lease shall
automatically terminate, Lessee shall vacate the Premises and Lessor shall be entitled to retain all prior
sums paid to Lessor by Lessee.
4. USE, It is understood and agreed that the Lessee intends to use the Premises for the purposes
of managed parking operations, bus transit operations and occasional civic celebrations and for no other
uses. Any other use of the Premises shall constitute a material breach of this Lease and may, at Lessor's
option, cause this Lease to immediately terminate.
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11COMPLETE AGREEM01T. This Lease, including all exhibits, supersedes any and all prior
written or oral agreements and there are no covenants, conditions or agreements between the parties
except as set forth herein. No prior or contemporaneous addition, deletion, or other amendment hereto
shall have any force or affect whatsoever unless embodied herein in writing. No subsequent novation,
renewal, addition, deletion or other amendment hereto shall have any force or effect unless embodied in
a written contract executed and approved pursuant to the State Fiscal Rules.
1Z CAPTIONS, CONSTRUCTION, AND LEASE EFFECT. The captions and headings used in this
Lease are for identification only, and shall be disregarded in any construction of the lease provisions. All
of the terms of this Lease shall inure to the benefit of and be binding upon the respective heirs,
successors, and assigns of both the Lessor and the Lessee. If any provision of this Lease shall be
12/2/2014
determined to be invalid, illegal, or without force by a court of law or rendered so by legislative act then
the remaining provisions of this Lease shall remain in full force and effect,
14, NO VIOLATION OF LAW. The Lessee shall not commit, nor permit the commission of, any act or
thing, which shall • a violation • any ordinance • the • City, County, or of any law of the
State
• Colorado • the United States. The Lessee shall not use the Premises •. any manner, which
shall constitute a nuisance or public annoyance, The signatories hereto aver that they are familiar with
18-8-301, et seq,, (Bribery and Corrupt Influences) and 18-8-401, et seq., (Abuse of Public Office),
C.R.S., as amended, and that no violation of such provisions is present. The
I• aver that to their
knowledge, no state employee has any personal or beneficial interest whatsoever in the service or
property described herein,
15NOTICE, Any notice required or permitted by this Lease may be delivered in person or sent by
registered or certified mail, return receipt requested, to the party at the address as hereinafter provided,
and if sent by mail it shall be effective when posted in the U.S. Mail Depository with sufficient postage
attached
•
LESSOR: LESSEE:
Colo. Dept. of Transportation Town of Vail
Attn: Property Management Manager An: Town Manager
15285 S. Golden Rd., Bldg. 47 75 South Frontage Road
Golden, Colorado 80401 Vail, Colorado 81657
Notice of change of address shall be treated as any other notice. The Lessee warrants that the address
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17, CHIEF ENGINEER'S APPROVAL. This Lease shall not be deemed valid until it has been
18. HAZARDOUS MATERIALS, The Lessee agrees to defend, indemnify and hold harmless the
Lessor and any employees, agents, contractors, and officials of the Lessor against any and all damages,
claims, liability, loss, fines or expenses, including attorney's fees and litigation costs, related to the
presence, disposal, release or clean-up of any contaminants, hazardous materials or pollutants on, over,
under, from or affecting the property subject to this Lease, which contaminants or hazardous materials
the Lessee or its employees, agents, contractors, officials or sub -lessees have caused to be located,
disposed, or released on the Premises. Lessee shall also be responsible for all damages, claims and
liability to the soil, water, vegetation, buildings or personal property located thereon as well as any
personal injury or property damage related to such contaminants or hazardous materials.
12/2/2014
Premises at the termination of the Lease will be considered abandoned by Lessee and may be
immediately removed by Lessor at Lessee's expense.
K BINDING AGREEMENT. This Lease shall be binding upon and inure to the benefit of ft
partners, heirs, executors, administrators, and successors of the respective parties hereto,
K111 DEFAULT. If: (1) Lessee shall fail to pay any rent or other sum payable hereunder for a period -of
10 days after the same is due; (2) Lessee shall fail to observe, keep or perform any of the other terms,
agreements or conditions contained herein or in regulations to be observed or performed by Lessee and
such default continues for a period of 30 days after notice by Lessor; (3) This Lease or any interest of
Lessee hereunder shall be levied upon by any attachment or execution, then any such event shall
constitute an event of default by Lessee. Upon the occurrence of any event of default by Lessee
hereunder, Lessor may, at its option and without any further notice or demand, in addition to any other
rights and remedies given hereunder or by law, do any of the following:
(a) Lessor shall have the right, so long as such default continues, to give notice of termination to
Lessee, On the date specified in such notice (which shall not be less than 3 days after the giving of such
notice) this Lease shall terminate.
(b) In the event of any such termination of this Lease, Lessor may then or at any time thereafter,
re-enter the Premises and remove therefrom all persons and property and again repossess and enjoy the
fox* f0V4_*0VK"10___
*f such termination.
(c) The amount of damages which Lessor may recover in event of such termination shall include,
without limitation, (1) the amount at the time of award of unpaid rental earned and other sums owed by
Lessee to Lessor hereunder, as of the time of termination, together with interest thereon as provided in
this Lease, (2) all legal expenses and other related costs incurred by Lessor following Lessee's default
to the Premises beyond its present condition.
(d) Upon Lessee's failure to remove its personal property from the Premises after the expiration
of the term of this Lease, Lessor may in its sole discretion, without notice to or demand upon Lessee,
remove, sell or dispose of any and all personal property located on the Premises. Lessee waives all
claims for damages that may be caused by Lessor's removal of property as herein provided,
(a) The Lessee shall obtain and maintain, at all times during the duration of this Lease,
insurance in the kinds and amounts detailed below. The Lessee shall require any Contractor working for
Lessee on the Premises to obtain like coverage. The following insurance requirements must be in effect
during the entire term of the Lease. Lessee shall, at its sole cost and expense, obtain insurance on its
inventory, equipment and all other personal property located on the Premises against loss resulting from
fire, theft or other casualty.
(b) Workers' Compensation Insurance as required by State statute, and Employer's Liability
Insurance covering all employees acting within the course and scope of their employment and work on
the activities authorized by this Lease in Paragraph 4.
(c) Commercial General Liability Insurance written on ISO occurrence forrn CG 00 01 10/93
or equivalent, covering Premises operations, fire damage, independent Consultants, blanket contractual
liability, personal injury, and advertising liability with minimum limits as follows:
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12/2/2014
;1,000,000 each occurrence',
00,000 any one fire.
If any aggregate limit is reduced below, $1,000,000 because of claims made or paid, the Lessee,
-#,,r as applicable, its Contractor, shall immediately obtain additional insurance to restore the full
aggregate limit and furnish to CDOT a certificate or other document satisfactory to CDOT
showing compliance with this provision,
(d) If any operations are anticipated that might in any way result in the creation of a pollution
exposure, Lessee shall also provide Pollution Legal Liability Insurance with minimum limits of liability of
$1,000,000 Each Claim and $1,000,000 Annual Aggregate. CDOT shall be named as an Additional
Insured to the Pollution Legal Liability policy. The Policy shall be written on a Claims Made form, with an
extended reporting period of at least two year following finalization of the Lease.
(e) Umbrella or Excess Liability Insurance with minimum limits of $1,000,000, This policy
shall become primary (drop down) in the event the primary Liability Policy limits are impaired or
exhausted. The Policy shall be written on an Occurrence form and shall be following form of the primary.
The following form Excess Liability shall include CDOT as an Additional Insured.
(0 COOT shall be named as Additional Insured on the Commercial General Liability
Insurance policy. Coverage required by the Lease will be primary over any insurance or self-insurance
program carried by the State of Colorado.
(g) The Insurance shall include provisions preventing cancellation or non -renewal without at
least 30 days prior notice to CDOT by certified mail to the address contained in this document.
(h) The insurance policies related to the Lease shall include clauses stating that each carrier
will waive all rights of recovery, under subrogation or otherwise, against CDOT, its agencies, institutions,
organizations, officers, agents, employees and volunteers,
0) All policies evidencing the insurance coverage required hereunder shall be issued by
insurance companies satisfactory to CDOT.
this lease. No later than 30 days prior to the expiration date of any such coverage, the Lessee or
Contractor shall deliver to the Notice Address of CDOT certificates of insurance evidencing renewals
thereof. At any time during the term of this Lease, CDOT may request in writing, and the Lessee or
Contractor shall thereupon within 10 days supply to CDOT, evidence satisfactory to CDOT of compliance
with the provisions of this section, Insurance coverage must be in effect or this lease is in default.
(k) Notwithstanding subsection (a.) of this section, if the Lessee is a "public entity" within the
meaning of the Colorado Governmental Immunity Act CRS 24-10-101, et seg., as amended
Lessee shall at all times during the term of this Lease maintain only such liability insurance, by
commercial policy or self-insurance, as is necessary to meet its liabilities under the Act. Upon request by
CDOT, the Lessee shall show proof of such insurance satisfactory to CDOT. Public entity Lessees are
not required to name CDOT as an Additional Insured.
03•,
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(a) Lessee shall not use the Premises nor allow any other party to use the Premises for any
purpose not specifically authorized by this Lease nor for any purpose prohibited by the Sta
of Colorado and/or the FHWA.
(b) Lessee shall ensure that Lessee's use and occupancy of the Premises shall not interfere with
Lessor's use of the adjoining State highway right-of-way or with the installation, operation,
maintenance and repair of any utilities, drainage or irrigation facilities located on, above, over,
under, through, across or adjacent to the Premises.
(c) Lessee shall not modify or alter the Premises without Lessors prior written approval. Prior to
requesting Lessor's approval of any modifications or alterations to the Premises, Lessee shall
submit to Lessor a site plan and/or construction drawings depicting and describing all
proposed modifications and/or alterations. Any approval(s) given by Lessor shall be subject
to and contingent upon full and complete compliance by Lessee of any and all conditions
and/or stipulations required by Lessor. Lessee agrees that any approvals given by Lessor
shall not operate to transfer any liabilities or responsibilities to Lessor; all modifications and
alterations to the Premises shall be at Lessee's sole and absolute risk. In all circumstances,
Lessee's work and act of modifying or altering the Premises shall be performed with the
highest standard of care to ensure such work and act shall not cause damage to the
Premises, to Lessor's adjacent highways, to any utility, to any irrigation facility, to any trees or
to the property of any other party. Lessee's work and act of modifying or altering the
Premises shall be subject to Lessee obtaining all appropriate permits from any authority
having jurisdiction to approve such work, Further, Lessee shall and agrees to save,
indemnify and hold Lessor harmless from any liability for damage or loss to persons or
property resulting from this Lease. In the event Lessee engages a contractor to perform any
work upon the Premises, such contractor shall be required to save, indemnify and hold
Lessor harmless for any liability for damage or loss to persons or property resulting from
activities from such work and shall name Lessor as an additional insured party on its
insurance policy. Proof of the contractor's insurance must be provided to Lessor prior to any
work being conducted on the Premises.
(d) Lessor has entered this Agreement and has agreed to Lease the Premises to Lessee based
upon representations made by Lessee that Lessee's intended use of the Premises is in the
overall public interest for social, environmental, and economic purposes.
(e) In the event Lessee satisfies each and every duty and obligation to be performed by Lessee
under this Lease Agreement, Lessor hereby grants to Lessee the option to extend the term of
this Lease for two (2) additional five (5) year periods, each commencing when the prior term
expires. In order to exercise its option to extend this Lease as aforesaid, Lessee shall give
Lessor no less than ninety (90) days advance written notice of Lessee's intent to extend the
term of this Lease.
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12/2/2014
I
IN WITNESS WHEREOF, the parties hereto have executed this lease agreement on the day and year
first above written.
LESSEE:
Town of Vail
By
(Name)
Title
STATE OF
)ss
COUNTY OF
The foregoing instrument was subscribed and sworn to before me this _ day of 1 20_,
by as of the Town of Vail.
My commission expires
F-ITITUM
F-1110MA
IMMUT-AM121 i i ,
131IM-112 MKOAZI 1-111101=0
David Fox JOSHUA LAIPPLY, P.E.
Chief Clerk - Property Management Chief Engineer
12/2/2014
EXHIBIT
FORD PARK & INTERSTATE HIGHWAY No. 70
TOWN OF VAIL, EAGLE COUNTY, COLORADO
PARCEL DESCRIPTION:
A PARCEL OF LAND SITUATED IN A PART OF THE NE a SECTION 8,
TOWNSHIP 5 SOUTH, RANGE 80 WEST OF THE SIXTH PRINCIPAL
MERIDIAN, TOWN OF VAIL, COUNTY OF EAGLE, STATE OF COLORADO,
SAID PARCEL BEING MORE PARTICULARLY DESCRIBED AS FOLLOWS:
BEGINNING AT A POINT BEING THE INTERSECTION OF THE
SOUTHERLY RIGHT—OF—WAY OF INTERSTATE HIGHWAY No. 70 AND
THE EAST LINE OF SAID SECTION 8 FROM WHENCE THE NORTHEAST
CORNER OF SAID SECTION 8 BEARS N00'47'41 "E 912.35 FEET,
SAID LINE FORMING THE BASIS OF BEARINGS FOR THE FOLLOWING
DESCRIPTION; THENCE ALONG SAID SOUTHERLY RIGHT—OF—WAY
130.63 FEET ALONG THE ARC OF A CURVE TO THE RIGHT HAVING
A RADIUS OF 5923.00 FEET, AN INTERIOR ANGLE OF 01'15'49"
AND A CHORD WHICH BEARS S84°29'25"W 130.63 FEET TO THE
TRUE POINT OF BEGINNING; THENCE CONTINUING ALONG SAID
SOUTHERLY RIGHT—OF—WAY 938.97 FEET ALONG THE ARC OF A
CURVE TO THE RIGHT HAVING A RADIUS OF 5923.00 FEET, AN
INTERIOR ANGLE OF 09°04'59" AND A CHORD WHICH BEARS
S89°39'49"W 937.99 FEET; THENCE N78°52'56"W 53.63 FEET;
THENCE DEPARTING SAID SOUTHERLY RIGHT—OF—WAY NO3"27'08"E
29.64 FEET; THENCE N52°37'48"E 29.44 FEET; THENCE 941.46
FEET ALONG THE ARC OF A NON—TANGENT CURVE TO THE LEFT,
HAVING A RADIUS OF 5869.59 FEET, AN INTERIOR ANGLE OF
09°11'24" AND A CHORD WHICH BEARS N89'53'26"E 940.45 FEET;
THENCE S24°46'58"E 59.56 FEET TO THE TRUE POINT OF
BEGINNING.
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EXHIBIT
FORD PARK & INTERSTATE HIGHWAY No. 70
TOWN OF VAIL, EAGLE COUNTY, COLORADO
CORNER OF SECTIONS
4,5,8&9
T 5 S. R 80 W, 6th P.M.
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INTERSTATE HIGHWAY No. 70 LLJ
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BEGINNING
SUBJECT PARCEL
S 24'46'58" E — 59.56'
N 03'27'08" E — 29.64' V
N 78'52'56" W — 53.63' TRUE POINT
INTERSTATE HIGHWAY OF BEGINNING
PROPOSED No. 70 R.O.W.
CURB & GUTTER
= 9'04' 59" =1 '15' 49"
FORD PARK R=5923.00' R=5923.00'
L=938.97' L=130.63'
ChB=589'39'49"W ChB=S84'29'25"W
ChL=937.99' ChL=130.63'
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12/2/2014
RESOLUTION NO. 38
Series of 2014
A RESOLUTION APPROVING A LEASE AGREEMENT BETWEEN THE
TOWN OF VAIL, AND THE COLORADO DEPARTMENT OF
TRANSPORTATION ("CDOT") REGARDING PARKING ALONG THE NON -
TRAVEL LANES OF THE INTERSTATE 70 WEST NORTH FRONTAGE ROAD
LOCATED WITHIN TOWN LIMITS; AND SETTING FORTH DETAILS IN
REGARD THERETO.
WHEREAS, the Town of Vail (the "Town"), in the County of Eagle and State of
Colorado is a home rule municipal corporation duly organized and existing under the
laws of the State of Colorado and the Town Charter (the "Charter");
WHEREAS, the members of the Town Council of the Town (the "Council") have
been duly elected and qualified; and
WHEREAS, the Town and CDOT wish to enter into a lease for the 2014-2015 ski
season for parking along the West North Frontage Road from mile marker 172.98 to mile
marker 173.32 and as further depicted in the attached Exhibit A (the "Lease").
NOW THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE
TOWN OF VAIL, COLORADO THAT:
Section 1. The Council hereby approves the Lease and authorizes the Town
Manager to enter into the Lease with CDOT, in substantially the same form as attached
hereto as Exhibit A and in a form approved by the Town Attorney.
Section 2. This Resolution shall take effect immediately upon its passage.
INTRODUCED, PASSED AND ADOPTED at a regular meeting of the Town
Council of the Town of Vail held this 3rd day of December, 2014.
Andrew P. Daly,
Town Mayor
ATTEST:
Patty McKenny, Town Clerk
Resolution No. 38, Series 2014 12/2/2014
EXHIBIT A
Resolution No. 38, Series 2014
PROPERTY MGMT.NO.
PROJECT NO: 1 70-2(7) 183
LOCATION: 1-70 West North Frontage Road
MP 172.98-173.32. Town of
Vail.
LEASE AGREEMENT
(Vacant Land)
THIS LEASE AGREEMENT made and entered into this day of , 20 , by
and between the State of Colorado acting by and through the Colorado Department of Transportation,
CDOT, hereinafter referred to as "Lessor", and THE TOWN OF VAIL, COLORADO, hereinafter referred
to as "Lessee".
WITNESSETH
NOW, THEREFORE, in consideration of the mutual promises contained herein, the parties hereto agree
as follows:
1. PREMISES. Lessor hereby leases and demises unto Lessee the Premises, hereinafter referred
to as "Premises", located along the non -travel lanes of the Interstate 70 (1-70) West North Frontage Road
located within the limits of the Town of Vail in Eagle County, Colorado. The leased Premises are shown
on the map attached hereto, made a part hereof and marked "Exhibit A", consisting of one (1) map sheet.
2. TERM. The term of this lease shall begin on December 1, 2014, and expire and terminate on
May 1, 2015, subject to the cancellation and termination provisions herein.
3. RENT. Lessee shall pay $250.00 for the entire term of this Lease. Payment shall be made
payable to the Colorado Department of Transportation at:
Colo. Dept. of Transportation
C/o Accounting Receipts & Deposits
4201 East Arkansas Ave., Rm. 212
Denver, CO 80222
or at such place as Lessor from time to time designates by notice as provided herein
In the event Lessor has not received the rental installment hereunder within thirty (30) days of execution
of this Agreement, a late charge of five percent (5%) of the total installment will be assessed to Lessee. In
the event the entire rental fee plus any late fees are not paid to Lessor by Lessee within sixty (60) days of
execution of this Agreement, Lessee shall be in default of this Lease Agreement, this Lease shall
automatically terminate, Lessee shall vacate the Premises and Lessor shall be entitled to retain all prior
sums paid to Lessor by Lessee.
4. USE. It is understood and agreed that the Lessee intends to use the Premises to provide free
parking for use by the general public during the term described in Section 2 above. Any other use of the
Premises shall constitute a material breach of this Lease and may, at Lessor's option, cause this Lease to
immediately terminate.
5. TAXES, UTILITIES, MAINTENANCE AND OTHER EXPENSES. It is understood and agreed that
this Lease shall be an absolute Net Lease with respect to Lessor, and that all taxes, assessments,
insurance, utilities and other operating costs and the cost of all maintenance, repairs, and improvements,
Rev.3/06
Page 1 of 7
12/2/2014
12/2/2014
14NO VIOLATION OF LAW. The Lessee shall not commit, nor permit the commission of, any act or
thing, which shall be a violation of any ordinance of the municipality, City, County, or of any law of the
State of Colorado or the United States. The Lessee shall not use the Premises for any manner, which
shall constitute a nuisance or public annoyance. The signatories hereto aver that they are familiar with
18-8-301, et seq., (Bribery and Corrupt Influences) and 18-8-401, et seq., (Abuse of Public Office),
C.R.S., as amended, and that no violation of such provisions is present. The signatories aver that to their
knowledge, no state employee has any personal or beneficial interest whatsoever in the service or
property described herein.
["151cleu 01 Celufleu Inali, reTarn recelpt feitlt�zileu, lu ule pall
-,-nd if sent by mail it shall be effective when posted in the U.S. Mail Depository with sufficient postage
q,ttached thereto:
LESSOR: LESSEE:
Colo. Dept. of Transportation Town of Vail
Attn: Property Management Manager Attn: Town Manager
15285 S. Golden Rd., Bldg. 47 75 South Frontage Road
Golden, Colorado 80401 Vail, Colorado 81657
Notice of change of address shall be treated as any other notice. The Lessee warrants that the address
, yBu.
16. HOLDING OVER, Lessee shall not occupy or use the Premises, nor allow any other party to
#ccupy or use the Premises, after the expiration or sooner termination of this Lease. Lessee shall not
19. NO NEW PERMANENT STRUCTURES OR IMPROVEMENTS. No new permanent structures or
improvements of any kind shall be erected or moved upon the Premises by Lessee without the express
written prior permission of Lessor. Any such structure or improvement erected or moved upon the
Premises without the express written consent of Lessor may be immediately removed by Lessor at the
expense of Lessee, Further, any structures, improvements or items of any kind remaining on the
Premises at the termination of the Lease will be considered abandoned by Lessee and may be
immediately removed by Lessor at Lessee's expense,
10M. 111mr-1 a IL J
12/2/2014
1 $1.00O.DDDeach occurrence;
2. $2.00O.OUOgeneral ogQregaba�
3. $5U.QUQany one fire.
12/2/2014
If any aggregate limit is reduced below, $1,000,000 because of claims made or paid, the Lessee,
#r as applicable, its Contractor, shall immediately obtain additional insurance to restore the full
aggregate limit and furnish to CDOT a certificate or other document satisfactory to CDOT
showing compliance with this provision.
(d) If any operations are anticipated that might in any way result in the creation of a pollution
exposure, Lessee shall also provide Pollution Legal Liability Insurance with minimum limits of liability of
$1,000,000 Each Claim and $1,000,000 Annual Aggregate. CDOT shall be named as an Additional
Insured to the Pollution Legal Liability policy. The Policy shall be written on a Claims Made form, with an
extended reporting period of at least two year following finalization of the Lease,
(e) Umbrella or Excess Liability Insurance with minimum limits of $1,000,000, This policy
shall become primary (drop down) in the event the primary Liability Policy limits are impaired or
exhausted. The Policy shall be written on an Occurrence form and shall be following form of the primary.
The following form Excess Liability shall include CDOT as an Additional Insured,
(f) CDOT shall be named as Additional Insured on the Commercial General Liability
Insurance policy. Coverage required by the Lease will be primary over any insurance or self-insurance
program carried by the State of Colorado.
(g) The Insurance shall include provisions preventing cancellation or non -renewal without at
least 30 days prior notice to CDOT by certified mail to the address contained in this document.
(h) The insurance policies related to the Lease shall include clauses stating that each carrier
will waive all rights of recovery, under subrogation or otherwise, against CDOT, its agencies, institutions,
organizations, officers, agents, employees and volunteers.
W All policies evidencing the insurance coverage required hereunder shall be issued by
insurance companies satisfactory to CDOT.
0) In order for this lease to be executed, the Lessee, or as applicable, its Contractor, shall
provide certificates showing insurance coverage required by this Lease to CDOT prior to the execution
this lease. No later than 30 days prior to the expiration date of any such coverage, the Lessee or
Contractor shall deliver to the Notice Address of CDOT certificates of insurance evidencing renewals
thereof. At any time during the term of this Lease, CDOT may request in writing, and the Lessee or
Contractor shall thereupon within 10 days supply to CDOT, evidence satisfactory to CDOT of complian
with the provisions of this section, Insurance coverage must be in effect or this lease is in default.
(k) Notwithstanding subsection (a.) of this section, if the Lessee is a "public entity" within t
meaning of the Colorado Governmental Immunity Act CRS 24-10-101, et seg., as amended
Lessee shall at all times during the term of this Lease maintain only such liability insurance, by
commercial policy or self-insurance, as is necessary to meet its liabilities under the Act. Upon request
CDOT, the Lessee shall show proof of such insurance satisfactory to CDOT, Public entity Lessees are
not required to name CDOT as an Additional Insured,
(1) If the Lessee engages a Contractor to act independently from the Lessee on the Premise
that Contractor shall be required to provide an endorsement naming CDOT as an Additional Insured on
their Commercial General Liability, and Umbrella or Excess Liability policies,
M1100119MILWA OUSi.1*�*iLN
12/2/2014
12/2/2014
IN WITNESS WHEREOF, the parties hereto have executed this lease agreement on the day and year
first above written.
LESSEE:
0
(Name)
Title
STATE OF
)ss
COUNTY OF
The foregoing instrument was subscribed and sworn to before me this _ day of 1 20_,
by as of the Town of Vail.
Witness my hand and official seal.
My commission expires
ATTEST:
LESSORIMI :
David Fox JOSHUA LAIPPLY, P.E.
Chief Clerk — Property Management Chief Engineer
12/2/2014
EVES T VAIL NORTH.
NIP 172.98 - 173.32
3U+ DAYS
9
12/2/2014
rci
RESOLUTION NO. 39
Series of 2014
A RESOLUTION APPROVING A LEASE AGREEMENT BETWEEN THE
TOWN OF VAIL, AND THE COLORADO DEPARTMENT OF
TRANSPORTATION ("CDOT") REGARDING PARKING ALONG THE NON -
TRAVEL LANES OF THE INTERSTATE 70 NORTH FRONTAGE ROAD AT
MIDDLE CREEK LOCATED WITHIN TOWN LIMITS; AND SETTING FORTH
DETAILS IN REGARD THERETO.
WHEREAS, the Town of Vail (the "Town"), in the County of Eagle and State of
Colorado is a home rule municipal corporation duly organized and existing under the
laws of the State of Colorado and the Town Charter (the "Charter");
WHEREAS, the members of the Town Council of the Town (the "Council") have
been duly elected and qualified; and
WHEREAS, the Town and CDOT wish to enter into a lease for the 2014-2015 ski
season for parking along the North Frontage Road from mile marker 175.8 to mile
marker 176.5 and as depicted in the attached Exhibit A (the "Lease").
NOW THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE
TOWN OF VAIL, COLORADO THAT:
Section 1. The Council hereby approves the Lease and authorizes the Town
Manager to enter into the Lease with CDOT, in substantially the same form as attached
hereto as Exhibit A and in a form approved by the Town Attorney.
Section 2. This Resolution shall take effect immediately upon its passage.
INTRODUCED, PASSED AND ADOPTED at a regular meeting of the Town
Council of the Town of Vail held this 3rd day of December, 2014.
Andrew P. Daly,
Town Mayor
ATTEST:
Patty McKenny, Town Clerk
Resolution No. 39, Series 2014 12/2/2014
EXHIBIT A
Resolution No. 39, Series 2014
PROPERTY MGMT.NO.
PROJECT NO: 170-2(7) 183
LOCATION: 1-70 North Frontage Road at
Middle Creek, Town of Vail.
LEASE AGREEMENT
(Vacant Land)
THIS LEASE AGREEMENT made and entered into this day of , 20_, by
and between the State of Colorado acting by and through the Colorado Department of Transportation,
CDOT, hereinafter referred to as "Lessor", and THE TOWN OF VAIL, COLORADO, hereinafter referred
V. as "Lessee".
&1k%_#kNM*1WZ
ROYT, THEREFORE, in consideration of the mutual promises contained herein, the parties hereto agree
as follows:
1 PREMISES. Lessor hereby leases and demises unto Lessee the Premises, hereinafter referred
to as "Premises", located along the non -travel lanes of the Interstate 70 (1-70) North Frontage Road
located within the limits of the Town of Vail in Eagle County, Coloradq. The leased Premises are shown
on the map attached hereto, made a part hereof and marked "Exhibit A", consisting of one (1) map sheet.
Z TERM. The term of this lease shall begin on January 1, 2015, and expire and terminate on
March 31, 2015, subject to the cancellation and termination provisions herein.
3. RENT. Lessee shall pay $250.00 for the entire term of this Lease. Payment shall be made
payable to the Colorado Department of Transportation at:
Colo. Dept. of Transportation
C/o Accounting Receipts & Deposits
1,201 East Arkansas Ave., Rm. 212
Denver, CO 80222
0111MINW-14116 =11 004",
#t this Agreement, a late charge OT Tive percent (bl/b) OT the total installment will De assessed 10 Les
the event the entire rental fee plus any late fees are not paid to Lessor by Lessee within sixty (60) days of
execution of this Agreement, Lessee shall be in default of this Lease Agreement, this Lease shall
2utomatically terminate, Lessee shall vacate the Premises and Lessor shall be entitled to retain all prior
sums paid to Lessor by Lessee.
-4. USE. It is understood and agreed that the Lessee intends to use the Premises to accommodate
parking strictly for permit parking patrons who will be displaced from Lessee's parking facility located at
Gerald R. Ford Park during the 2015 World Alpine Ski Championships and for no other purpose. Any
other use of the Premises shall constitute a material breach of this Lease and may, at Lessor's option,
cause this Lease to immediately terminate.
. 19h
ATOT9 MW
12/2/2014
u
12/2/2014
14, NO VIOLATION OF LAW. The Lessee shall not commit, nor permit the commission of, any act or
thing, which shall be a violation of any ordinance of the municipality, City, County, or of any law of the
State of Colorado or the United States. The Lessee shall not use the Premises for any manner, which
shall constitute a nuisance or public annoyance. The signatories hereto aver that they are familiar with
18-8-301, et seq., (Bribery and Corrupt Influences) and 18-8-401, et seq., (Abuse of Public Office),
C.R.S., as amended, and that no violation of such provisions is present, The signatories aver that to their
knowledge, no state employee has any personal or beneficial interest whatsoever in the service or
property described herein.
016-
#1 uelullea fliall, piduj di Ifle d19,19.1e55 a5 lleltllflaat�[ Plot[
and if sent by mail it shall be effective when posted in the U.S. Mail Depository with sufficient postage
attached thereto:
LESSOR: LESSEE:
Colo. Dept. of Transportation Town of Vail
Attn: Property Management Manager Attn: Town Manager
15285 S. Golden Rd,, Bldg. 47 75 South Frontage Road
Golden, Colorado 80401 Vail, Colorado 81657
any changes in that address within ten (10) days of such change,
18. HAZARDOUS MATERIALS. The Lessee agrees to defend, indemnify and hold harmless the
Lessor and any employees, agents, contractors, and officials of the Lessor against any and all damages,
claims, liability, loss, fines or expenses, including attorney's fees and litigation costs, related to the
presence, disposal, release or clean-up of any contaminants, hazardous materials or pollutants on, over,
under, from or affecting the property subject to this Lease, which contaminants or hazardous materials
the Lessee or its employees, agents, contractors, officials or sub -lessees have caused to be located,
disposed, or released on the Premises, Lessee shall also be responsible for all damages, claims and
liability to the soil, water, vegetation, buildings or personal property located thereon as well as any
personal injury or property damage related to such contaminants or hazardous materials.
19. NO NEW PERMANENT STRUCTURES OR IMPROVEMENTS. No new permanent structures or
improvements of any kind shall be erected or moved upon the Premises by Lessee without the express
written prior permission of Lessor. Any such structure or improvement erected or moved upon the
Premises without the express written consent of Lessor may be immediately removed by Lessor at the
expense of Lessee. Further, any structures, improvements or items of any kind remaining on the
Premises at the termination of the Lease will be considered abandoned by Lessee and may be
immediately removed by Lessor at Lessee's expense.
20BINDING AGREEMENT, This Lease shall be binding upon and inure to the benefit of the
partners, heirs, executors, administrators, and successors of the respective parties hereto.
I
12/2/2014
1� $1.00O.O0Oeach occurrence;
2, $2.00O.00Ogeneral aggnagste�
1 $50,000 any one fire.
12/2/2014
E
12/2/2014
(a) Mo parking shall be allowed in any area within the 1-70 clear zone. Additionally, no parking
shall be allowed in any area that lacks sufficient shoulder width to allow a parked vehicle to
be located completely out of any adjacent travel lane and which does not provide adequate
protections to pedestrians from moving vehicles. Lessee shall, at no cost or expense to
Lessor, cause any vehicle parked within any clear zone or any vehicle parked in any area
that lacks sufficient shoulder width as aforesaid to be immediately towed.
(b) Parking by the general public upon the Lease Premises is strictly prohibited; Lessee's use of
the Premises is strictly limited to accommodating parking for permit parking patrons who will
be displaced from Lessee's parking facility located at Gerald R. Ford Park during the 2015
World Alpine Ski Championships,
(c) Lessee shall not use the Premises nor allow any other party to use the Premises for any
purpose not specifically authorized by this Lease nor for any purpose prohibited by the State
of Colorado and/or the FHWA.
(d) Lessee shall provide and maintain conspicuous delineation, including directional control by
Lessee's employees and agents, of the parking areas allowed pursuant to this Lease
Agreement, Lessee shall further provide conspicuous delineation and enforcement at
locations where parking is strictly prohibited.
(e) Lessee shall ensure that parking upon the Premises shall not interfere with any portion of the
adjoining 1-70 and with the 1-70 frontage road travel lanes. Lessee shall further ensure that
parking upon the Premises shall not interfere with Lessor's or Lessor's approved installation,
operation, maintenance and repair of any utilities or drainage facilities located on, above,
over, under, through, across or adjacent to the Premises.
-a 116 1 1 * - * • -
MMINUMN
12/2/2014
IN WITNESS WHEREOF, the parties hereto have executed this lease agreement on the day and year
first above written.
LESSEE:
Town of Vail
By
(Name)
Title
STATE OF
)ss
COUNTY OF
The foregoing instrument was subscribed and sworn to before me this _ day of 20—,
by as of the Town of Vail.
fit I
My commission expires _
130TA M-
ZMERUM
LESSOR:
David Fox JOSHUA LAIPPLY, P.E.
Chief Clerk — Property Management Chief Engineer
Wm..
12/2/2014
Mt.,
WIN
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WIN
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_ -
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: December 2, 2014
ITEM/TOPIC: Town Manager's Report
12/2/2014
TOWN OF VAIN
TOWN OF VAIN
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: December 2, 2014
ITEM/TOPIC: An update on the Vail Valley Medical Center Master Plan and South Frontage
Road Traffic Improvements.
PRESENTER(S): George Ruther, Director of Community Development
ACTION REQUESTED OF COUNCIL: No action is being requested at this time. However,
should the Vail Town Council have any questions or concerns with regard to the information
that is presented, Town staff requests that the Council shares their questions and concerns
and we will respond at a future public hearing.
BACKGROUND: See attached memorandum dated December 2, 2014.
STAFF RECOMMENDATION: As this is only an update, staff will not be providing a
recommendation at this time.
ATTACHMENTS:
Vail Valley Medical Center Master Plan Update
12/2/2014
TOWN OrF
Memorandum
TO: Vail Town Council
FROM: George Ruther, Director of Community Development
DATE: December 2, 2014
SUBJECT: Town Manager's Report - An update on the Vail Valley Medical Center Master
Plan and the South Frontage Road Traffic Improvements
PURPOSE
The purpose of this memorandum is to provide an update on the current status of the
Vail Valley Medical Center Master Plan and the South Frontage Road traffic
improvements.
This report will cover the following topics:
• Background
• Current status of the Vail Valley Medical Center Master Plan
• Revised schedule of review of the VVMC MP
• Current status of the South Frontage Road Traffic Improvements
• Next steps
As this is intended to be an update on the Master Plan and Traffic Improvements, the
Vail Town Council is not expected to take any action on this item. If, however, based
upon the information shared in the update there are issues of question or concern to the
Town Council, staff is requesting the Town Council shares those questions or concerns
so that the staff and applicant can be prepared to respond at a future public hearing on
the Master Plan.
II. BACKGROUND
A. Vail Valley Medical Center Master Plan
On April 21, 2014, the Vail Valley Medical Center (VVMC) submitted an
application to the Town of Vail Community Development Department requesting
an amendment to the Vail Land Use Plan and the adoption of a master plan for
the VVMC campus, located at 281 West Meadow Drive. The application was
submitted in response to direction provided by the Vail Town Council based upon
VVMC's intent to pursue a redevelopment project on their property. Upon doing
so, the Vail Town Council forwarded a list of expectations/requirements that the
12/2/2014
community asked to see addressed in the plan. A copy of that list has been
attached for reference.
B. South Frontage Road Traffic Improvements
The Town of Vail, the Vail Valley Medical Center, and to a lesser degree, the
Evergreen Lodge, are actively pursuing redevelopment scenarios for their
respective properties. With that in mind, a design team was formed to discuss
the possible redevelopment scenarios and likely implications. The team includes
representatives from the Town staff, VVMC, and the Evergreen, along with
consulting traffic engineers and designers. The team has been meeting to
identify options for South Frontage Road improvements. The improvements are
intended to facilitate the needs of redevelopment projects within the area and to
ensure safe and efficient traffic flow on South Frontage Road. Improvements to
the South Frontage Road are a shared goal of the three affected property
owners.
It is clearly understood by all that due to the expected increases in traffic volumes
and the property owner's desire to reconfigure existing entrance and exit points,
improvements to the current South Frontage Road are needed. It is further
understood that the current design of the South Frontage Road in the vicinity of
the three properties will not accommodate future traffic demands and circulation.
A number of project givens were established to aid in the design of a preferred
traffic improvement solution for the South Frontage Road. Project givens
include:
• Minimum Level of Service C, as contemplated by the Town's adopted
transportation master plan.
• Two, through -traffic lanes (eastbound/westbound) to accommodate
projected traffic volume (+/- 150' to 160' dia.)
• Must meet minimum CDOT design and access standards
• Right-in/Right-out Only traffic movements will be implemented
• Minimize the amount of negative impacts to the adjacent property owners
• Design will accommodate semi -tractor trucks and trailers up to WB 67
• The design solution must be implementable over time
• Must address traffic volumes projected over the next 20 years
In total, the team has identified no fewer than ten options for consideration with
multiple iterations of each. The options range from full movement t -type
intersections, to a horseshoe -shaped turnaround ('/2 roundabout), to full circular
roundabouts with access points, full circular roundabouts without access points,
and temporary short term fixes with subsequent permanent long term solutions.
The team also explored options that did not include a roundabout design. As a
result of the team's efforts, a possible preferred option is beginning to take
shape.
Town of Vail 12/2/2014 Page 2
On September 2, 2014, the Town staff provided the Vail Town Council with an
update on the purpose of the project and the steps that were underway to
evaluate and recommend a preferred alternative for addressing the need for
traffic improvements on the South Frontage Road. The Town Council instructed
the staff to ensure that the recommended alternative generally meets the needs
of all the directly affected property owners and a strategy for implementation
accompanies the recommendation.
On October 10, 2014, the Town staff, on behalf of the Town of Vail, hosted a
neighborhood informational meeting on the progress of the South Frontage Road
Traffic Improvement design process. In all, approximately 15 interested parties
attended the meeting held in the Community Room in the Vail Public Library.
The most significant takeaway from the neighbors in attendance was the
importance of designing a traffic solution that facilitated the relocation of the main
entrance to the VVMC campus and removed vehicle traffic (including
ambulances) from West Meadow Drive.
III. Current Status of the Vail Valley Medical Center Master Plan
The review process of the VVMC MP with the Planning & Environmental
Commission has been underway for more than 5 months. In that time, a number
of key issues and concerns have been discussed. In several instances the key
issues appear to have been addressed. Other issues, especially those of greater
complexity, like the emergency helipad location for instance, discussions
continue. Additionally, new issues that were not foreseen when the application
was first submitted have come to light. The most obvious example of which
being the idea of a land exchange by and between VVMC and its immediate
neighbors, the Evergreen Lodge and/or the Town of Vail.
The emergency helipad design and location has drawn the greatest amount of
attention and community participation at the public hearings. However, issues
such as loading & delivery and removing vehicular traffic from West Meadow
Drive remain a very close second. According to the draft plan, the existing
emergency helipad which is located on the north side of the South Frontage
Road immediately west of the Town' s community recycling center would be
relocated to the VVMC campus. The proposed emergency helipad design and
operation has been closely scrutinized by aeronautical experts hired by VVMC,
the Town, and the adjacent property owners for compliance with FAA standards
and recommended guidelines. The proposed design was recently modified in an
attempt to address the concerns of several adjacent property owners. Their
concern, in part, was the proximity of the helicopter flight path to their residences.
The modified design places the flight path in greater alignment with the 1-70 right
of way and away from the South Frontage Road right of way. As presented, the
elevated emergency helipad would sit atop a +/- 80 foot tall tower generally
located on the northwest corner of the VVMC property along the South Frontage
Road.
Town of Vail 12/2/2014 Page 3
IV. Revised Schedule of Review of the VVMC MP
Upon submittal of the application for the adoption of the VVMC MP a schedule of review
was established. The schedule was widely distributed to ensure persons interested in
participating in the public process were informed in advance of the meetings. As
established, the schedule ensured proper public notification of the review of the
application and identified topics to be addressed by the applicant and the Commission
at each of the upcoming meetings. Given the vast number of issues and the
complexities of the topics, the review schedule was broken down into more manageable
pieces with an end date for the review prescribed. An end date to the schedule was a
significant consideration of the Town staff and the Commission to avoid the likelihood
that the review would go on seemingly without end, leaving the applicant and public
frustrated by the Town's process.
A revised schedule for review of the VVMC MP is needed. Given the value of time, the
seasonality of construction and the importance of providing necessary health care
services when the demand is the greatest, the west wing expansion on the VVMC
needs to begin in late spring/early summer 2015. The conversations and negotiations
around a potential land exchange have significantly increased the time needed to
complete the VVMC MP. But for a change in schedule, the idea of the land exchange
would not be possible.
In order to construct the west wing expansion an approval of an amended conditional
use permit is required. To facilitate VVMC's intended schedule the conditional use
permit application must be submitted in January 2015. The revised schedule of review
has the west wing expansion conditional use permit now being reviewed concurrently,
rather than sequentially, with the VVMC MP. As established, the revised schedule also
ensures the adoption of the VVMC MP prior to the issuance of a building permit for the
west wing expansion. In sum, the revised review schedule continues to ensure that the
recommendations of the Master Plan are incorporated and implemented in the
construction of the west wing expansion.
V. Current Status of the South Frontage Road Traffic Improvements
As the Town of Vail and the Vail Valley Medical Center actively pursue possible
redevelopment scenarios for their respective properties off site impacts such as traffic
improvements to the South Frontage Road must be considered. While no final
decisions have been made to date, a substantial amount of time and design effort has
gone into identify potential options for Frontage Road improvements.
A design solution which is generally supported by all directly affected parties is coming
together. That solution includes the construction of a full roundabout in the approximate
location of the west entrance into the Town of Vail Municipal Site. This current solution
Town of Vail 12/2/2014 Page 4
adheres to all of the project givens identified at the onset of the design discussion.
Additional design work is presently underway to provide each of the affected parties
with adequate information to make more informed decisions going forward.
The traffic engineers are currently developing a strategy for implementation of the
improvements. The strategy will likely require modifications to the existing conditions
along the South Frontage Road until the permanent improvements can be constructed.
In developing the strategy, important factors such as traffic volumes, turning
movements, levels of service, availability of an emergency helipad, compliance with
CDOT standards, timing of construction, etc. are all being taken into account.
The Vail Town Council will eventually be charged with selecting a preferred
solution. Once determined, the preferred South Frontage Road traffic
improvement will be documented in amendments to Vail's Transportation Master
Plan and the Lionshead Redevelopment Master Plan, and the adoption of the
Vail Valley Medical Center Master Plan. Through it's inclusion in the Town's
various planning documents, future applications for development review will be
evaluated for compliance with the recommendations of the Plans. The more a
development application complies with the recommendations of Town's planning
documents and development objectives, the more likely it is to be approved by
the Town's Boards and Commissions.
VI Next Steps
The process of amending and adopting the Master Plans and determining the preferred
South Frontage Road traffic improvements is far from over. A number of important
steps still remain. At this point, next steps include:
• Continue to discuss and negotiate a possible land exchange for the betterment of
all parties involved (due to an existing use restriction with a reverter clause on
the VVMC property discussions with Vail Resorts are required)
• Continue to refine and develop the design options for the South Frontage Road
for further study and consideration
• Initiate a public review process to gain feedback and input from the public on the
possible options and solutions for the South Frontage Road traffic improvements
• Develop a strategy for implementation of the improvements (i.e. sequencing of
construction, cost allocation, funding, CDOT review and approval, trigger points
for implementation, etc.)
• Continue to pursue the adoption of the VVMC MP (the next public hearing of the
PEC is set for January 12, 2015)
• Initiate the review process for the west wing expansion conditional use permit
• Amend the Vail Land Use Plan, Vail Transportation Master Plan, Lionshead
Redevelopment Master Plan and adopt the VVMC Master Plan
Town of Vail 12/2/2014 Page 5
Attachment A
Planning Considerations
There are many planning considerations that will go into the creation of the VVMC Master
Facilities Plan. As previously stated, many of those considerations will be relevant to VVMC
only and bear little, if any, relevance on the Town of Vail. In an effort to begin discussions with
VVMC's master planners, a list of planning considerations relevant to the Town of Vail and the
immediate neighborhood has been developed. The list includes:
• Provide for a future emergency air ambulance helipad on the hospital site.
• Provide for adequate on site loading and delivery services which minimizes negative
impacts on the neighborhood. Special consideration should be given to relocating this
use to gain access to the VVMC Campus from the South Frontage Road.
• Address emergency vehicle circulation to and from the site.
• Address patient and employee vehicle circulation with an emphasis on use of the South
Frontage Road for primary access.
• Minimize the number of vehicle trips on West Meadow Drive to improve the pedestrian
experience along the street
• Provide for pedestrian circulation N/S through the hospital site to connect the South
Frontage Road with West Meadow Drive.
• Reduce the negative impacts of the hospital surface parking lot on the Middle Creek
riparian corridor.
• The hospital use is currently non -conforming with regard to minimum parking
requirements. All future planning should ensure full compliance with the minimum
requirements.
• Work with the Town of Vail and neighboring property owners to identify the most
appropriate location of vehicle access off of the South Frontage Road. This shall also
take design options into consideration.
• The Town of Vail is willing to consider design and master plan options which include the
use of Lot 10 and the Town's municipal center site.
• Address the existing zone district designation of the US Bank Building.
• Provide opportunities for growth and expansion of the VVMC Campus to ensure the
growing health care needs of the medical center and the community are met.
• Address the mechanical equipment needs of medical center are met on site and seek to
minimize any unintended consequences.
Town of Vail 12/2/2014 Page 6
VVMC Master Plan and
South Frontage Road Traffic
Improvements
Update
Vail Town Council
December z, Zoi4
r �
UPDATE
Background
Current status of the Vail Valley
Medical Center Master Plan
Revised schedule of review of
the WMC MP
+Current status of the South
Frontage Road Traffic
Improvements
Next steps
Process
In the end, the Vail
Land Use Plan will be
amended through the
adoption of a new
VVMC Master Plan and
amendments to the Vail
Transportation Master
Plan and Lionshead
Redevelopment Master
Plan.
Vail
Transportation
Master Plan
The process has been I
underway since May,
2014 and is expected to
be completed in early
2015.
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Issues to be Addressed
Provide for a future emergency air ambulance
helipad on the hospital site.
Provide for adequate on site loading and delivery
services which minimizes negative impacts on the
neighborhood. Special consideration should be
given to relocating this use to gain access to the
VVMC Campus from the South Frontage Road.
Address emergency vehicle circulation to and
from the site.
Address patient and employee vehicle circulation
with an emphasis on use of the South Frontage
Road for primary access.
® Minimize the number of vehicle trips on West
Meadow Drive to improve the pedestrian
experience along the street
Provide for pedestrian circulation NIS through
the hospital site to connect the South Frontage
Road with West Meadow Drive.
Reduce the negative impacts of the hospital surface
parking lot on the Middle Creek riparian corridor.
The hospital use is currently non -conforming with
regard to minimum parking requirements. All
future planning should ensure full compliance with
the minimum requirements.
• Work with the Town of Vail and neighboring
property owners to identify the most appropriate
Yr
of vehicle access off of the South
Frontage Road. This shall also take design options
into consideration.
The Town of Vail is willing to consider design and
master plan options which include the use of Lot io
and the Town s municipal center site.
Address the existing zone district designation of
the US Bank Building.
Provide opportunities for growth and expansion
of the VMC Campus to ensure the growing health
care needs of the medical center and the community
are met.
Address the mechanical equipment needs of
medical center are met on site and seek to
minimize any unintended consequences.
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TOWN OF VAIN
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: December 2, 2014
ITEM/TOPIC: Appointment of four people to fill vacancies on the Commission on Special
Events.
PRESENTER(S): Patty McKenny, Town Clerk
ACTION REQUESTED OF COUNCIL: Council interviewed eleven interested applicants at
the work session earlier in the day.
BACKGROUND: See information from earlier work session of December 2, 2014 for criteria
and applicant names to fill vacancies on the Commission on Special Events.
STAFF RECOMMENDATION: Council is asked to appoint four members to the Commission
on Special Events to two year terms each, from January 1, 2015 to December 31, 2016.
12/2/2014
Towx of vn' 1[1
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: December 2, 2014
ITEM/TOPIC: Commission on Special Events Funding Recommendations
PRESENTER(S): Barry Davis, Commission on Special Events Chairman
ACTION REQUESTED OF COUNCIL: The CSE requests the Town Council's approval of the
2015 Special Event funding and Tier IV Category: Life Long Learning allocations, as
presented.
BACKGROUND: The Commission on Special Events funding process for 2015 continued to
be based upon the more structured, rigorous and objective strategies developed over the last
two years. Hard decisions were again made for both CSE funded events as well as the Tier IV
Life Long Learning category, utilizing refined criteria and supported by measurement tools, as
well as eliminating funding for under -performing events. The CSE believes this is a strong
calendar of events that will continue to drive increased results.
ATTACHMENTS:
CSE Funding Recommendations
12/2/2014
TOWN OF
Memorandum
To: Vail Town Council
From: Commission on Special Events
Date: December 2, 2014
Subject: In the meeting packets, the CSE has provided a spreadsheet outlining Special
Events and Tier IV proposals that were approved for funding in 2015.
Action Requested: The CSE requests the Town Council's approval of the 2015 Special
Event Funding and Tier IV Category: Life Long Learning allocations, as presented.
Overview of Event Effectiveness — Measurement Tools:
In 2012, in response to questions with respect to the validity and/or methodology of data
presented by each individual event producer an Economic Impact Study of all 2012
events was undertaken. The results were felt to fall short in the area of event
attendance — a key variable as it relates to bottom line economic impact. This is
because different event producers utilize different methodologies to report attendance,
thus rendering the data not comparable, and in some cases not reliable. The CSE
requested funding from the Town Council in 2013 to contract for a follow-up evaluation
that would develop methodology to measure this function ourselves, and provide the
CSE, and therefore the Town of Vail, accountability for this key data. It will have the
added benefit of allowing our producers to focus entirely on event development,
marketing and execution, both operationally and financially. The results of these two
initiatives continue to provide an excellent base measurement of the economic impacts
contributed by special events.
The fundamental on-going tools now consist of monthly and bi-weekly DestiMetrics
reports, Sales Tax data, the on-going Intercept studies providing both qualitative and
quantitative data for individual events, the two year Economic Impact Study conducted
by RRC, parking data, as well as keeping our finger on the pulse of the
merchant/hotelier/restaurateur community.
In addition, the `scorecard' and its support tools such as the `marketing checklist' are
now structured to be more dynamically employed tools. Less obviously, quantitative
measures such as brand strength, marketing expertise, media leverage, and
community integration continue to be monitored and measured against established
objectives.
12/2/2014
Independent, 3rd Party Surveys:
All events receiving public funding are required to submit a post -event recap
summarizing the event's strengths and weaknesses, contributions to the Vail economy
and community benefits. The CSE continues to be challenged by data that is
inconsistently reported from one event to another. As a result, the board has decided to
take over the collection of recap data for all events funded at greater than $10,000 and
has set aside $50,000 of the event budget for that purpose. The CSE proposes to
contract with RRC, as an extension of the event evaluation analysis described above.
This will provide ongoing, independent 3rd party research based on a common
denominator methodology.
The funding process for 2015 events continued to be based upon the more structured,
rigorous and objective strategies developed over the last two years. Hard decisions
were again made utilizing refined criteria and supported by measurement tools as
described above and under -performing events were eliminated.
The CSE believes this is a strong calendar of events that will continue to drive
increased results.
2014 Successes:
In light of the CSE's continuing commitment to provide additional consideration to
events proposed for Lionshead, the Colorado Grand stood out once again as an event
that delivered strong economic benefit to the Lionshead business community. The Vail
Summer Bluegrass Series will return in 2015 following its enthusiastically received
debut season that established a new Wednesday night series based on the successful
Thursday night Jazz at Vail Square series. A significant cost benefit was realized by
sharing the tent in Arrabelle over both nights. The Top Shelf Harvest event,
highlighting Colorado spirits and local chefs, debuted to rave reviews and kicked off the
2nd highly successful year for Vail/Beaver Creek Restaurant Week. Working with the
Vail Valley Theater Company, it created a fun speakeasy atmosphere on a late
September afternoon in Lionshead.
New and Exciting for 2015:
FIPS Mouche World Youth Fly Fishing Championships will make their American
debut in August, and are the preview to the World Fly Fishing Championships
that will be hosted in Vail in 2016.
Capitalizing on the new Ford Park athletic fields, the annual Kick -It 3 v 3 Soccer
event will double in size from a "regional" invitational event to a National
Championship.
Vail Outlier MTB Festival: An enduro mountain bike race in late September will
take place on Vail Mountain and will be accompanied by a weekend long world
class cycling expo and demo village.
Major Road Bike initiative for 2016
TIER IV Category- Life Long Learning: In their first year of reviewing this new
category, CSE members were uniformly impressed by the potential of this group of
12/02/2014 CSE 2015 Fun&262 4ary Page 2
applications. They noted that the budget for this new initiative seemed somewhat
arbitrarily set at the amount that was requested in 2013, and felt it to be inadequate to
deliver the ambitious programming that was proposed.
CSE members noted a strong synergy between several of the groups and observed that
there exists opportunity for them to work cooperatively to provide the community with
extraordinary opportunities focusing on mind, body and soul that contribute to a higher
quality of life and experience for both guests and residents.
12/02/2014 CSE 2015 Fun&262 4ary Page 3
2015 Special Event Allocations -Strategic Overview
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TOWN OF VAIL
Barry Davis
Chair, Commission on Special Events
Town of Vail I Commission on Special Events 1 12/02/14 2
CSE Purpose
The purpose of the Commission on Special Events is to develop and deliver a
calendar of events that accomplish the following objectives:
1. Align events with the Vail Brand: Like Nothing on Earth
2. Drive Positive Economic Impact
-occupancy
- sales tax
- group business
3. Generate funding leverage
4. Attract destination guests; from out of state, international and in-state who
book overnight rooms
5. Achieve an optimal event calendar
6. Achieve a superior community and guest experience: NPS
Ifs PIP41Z[!
Town of Vail I Commission on Special Events 1 12/02/14 3
CSE Strategic Plan
• Special events contribute to guest satisfaction, increased spending
and sense of community.
• Event funding decisions will be made in alignment with the
strategies supported by the Vail Local Marketing District (VLMD).
• Cooperation and communication with other community
organizations are essential to the success of the CSE Is program.
• Events that receive funding from the CSE must be compatible with
the Vail Brand and be of a quality commensurate with Vail Is image
as a world-class resort.
• The use of measurable criteria in event selection, funding and
evaluation is critical to ensuring progress.
12/2/2014 TOWN OF VA i L 1
Town of Vail I Commission on Special Events 1 12/02/14 4
2014 CSE Successes
• More optimal calendar management aligned with opportunity
• Separate strategy from execution and spend meeting time and
resources further upstream
• Improve quality and reduce quantity
• Razor focus on performance against objectives
• Upstream process improvement
- better real time evaluation and management
- investment in quality of marketing
- event content alignment with brand
12/2/2014 TOWN OF VA i L 1
Town of Vail I Commission on Special Events 1 12/02/14 5
2015 Strategic Objectives
J< -M S I D -ria -� r ►-r r
• Continue to develop and support events and activities that support the Vail
Brand: Like Nothing on Earth
• Post the 2015 Alpine World Ski Championships: how to best leverage the
CSE's role
• Attract a younger demographic: incorporating the Millennial and GENX
generations into the event selection mix
• Continue to support events and activities that encourage stewardship of
Vail's natural beauty and deliver outdoor recreational experiences
• Continue to support enhanced quality of life from maturing Life Long
Learning Organizations
12/2/2014 TOWN OF VA i L 1
Town of Vail I Commission on Special Events 1 12/02/14 6
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F2015 • OF
• • FOR SPECIAL
CSE Special Event Funds = $800,000
Fireworks funding: $50,000
CSE Admin Budget = $73,036
+Tier IV Funds: $91,800
CSE TOTAL BUDGET: $1,014,836
Event:
Producing Entity:
Proposed Location:
2015 Dates:
2014 Funds
Received
2015 Funds
Requested:
Grid Score
2015 Funding
Allocated
CSE Vote:
Cassidy
abstained/Davis not
present for vote
Conditions:
Resurrection Fighting Alliance
Alliance Media Group LLC
Dobson or Lionshead Mall
TBD
$0
$37,000
262
$0
Big Beers, Belgians & Barleywines Festival
Laura Lodge
Vail Cascade
Jan 8-10
$10,000
$40,000
344
$9,500
rk/nw/un 5-0
Pink Vail
Vail Valley Medical Center
Arrabelle, Lionshead Base, Vail Mtn
21-Mar
$10,000
$25,000
Tier IV
$5,000
rk/nw/bb opp 4-1
Vail Film Festival
Colorado Film Festival
Hotels & screening venues
Mar 26-29
$35,000
$35,000
407
$50,000
mg/nw/un 5-0
Show confirmed minimum add'I
sponorship of $70K by 1/15
Taste of Vail
Angela Mueller
Vail Mountain, Gore Creek Dr, Meadow Dr., LH, Marriott, and
restaurants/lodging
Apr 8-11
$37,500
$37,500
411
$35,000
rk/mg/un 5-0
Spring Back to Vail
Highline
Vail Village & Lionshead Mountain base areas, Ford Park & potentially Vail
Village
Apr 17=19
$35,000
$100,000
446
$40,000
rk/nw/mg (more!) opp
4-1
Vail Whitewater Race Series
Alpine Quest Sports LLC
Vail Village Covered & International Bridges
Tuesdays: 5/12,19,26 +
6/2,9
$5,000
$10,000
316
$5,000
rk/nw/un 5-0
Feast! Vail
Highline
Vail Village and/or Lionshead Village
May 22-25
$85,000
$100,000
354
$0
Funkstival
Lakeside Stride LLC w/support of
Lionshead Merchants Association
Lionshead Ski Base or GRFA
May 23-24
$0
$80,000
380
$0
Vail Valor Races; Valor Running & Fitness
Expo
Speckled Hound Consulting
Tentative: Manor Vail, Solaris, Vail Mountain Lodge, Mountain
House; Golden Peak/Larkspur (dog). Based on Feast! Vail venues
May 24-25
$10,000
$10,000
326
$10,000
rk/ja/un 5-0
Go Pro Mountain Games
Vail Valley Foundation
International Bridge, Checkpoint Charlie, Golden Peak, Mountain Plaza
Jun 4-7
$100,000
$110,000
504
$85,000
rk/ja/un 5-0
King of the Mountain Volleyball
Leon Fell
Vail Athletic Field, Eagle-Vail Soccer/Softball fields
Jun 19-21
$15,000
$15,000
409
$15,000
rk/nw/un 5-0
Vail Kids Adventure Club
Blue Creek Productions
Lionshead Mall/Vail Square at Arrabelle
Saturdays: 6/20,27;
7/11,18,25; 8/1,8
$20,000
$20,000
360
$20,000
rk/ja/un 5-0
Change name to eliminate
confusion w/Kids Adventure
Games
Vail Farmers Market and Art Show
Meadow Drive Partnership/Vail
Farmers' Market
Meadow Drive: Vail Road to Covered Bridge; West side of Willow Bridge
Road
Sun: Jun 21-Oct 4
$35,000
$48,500
405
$35,000
(wants
Fri nts.)
No Fri nt. markets, add 6 Farm to
Table dinners
Vail Lacrosse Shootout
& Colorado corporation d/b/a
International Lacrosse Promotions
Vail Athletic Field, Vail Mtn School, Donovan Park
Jun 27-Jul 5
$15,000
$20,000
441
$15,000
rk/ja/un 5-0
Vail Arts Festival
Eagle Valley Events Inc
Lionshead Mall; Arrabelle at Vail Square and Gondola Ski Yard
Jun 26-28
$10,000
$10,000
304
$10,000
mg/ja/rk opp (no arts
fest- competes w/local
galleries) 4-1
Vail Summer Bluegrass Concert Series
Lakeside Stride: Ariel Rosemberg
Lionshead : Vail Square @ Arrabelle
Jul 1,15,29 and 8/12
$50,000
$60,000
404
$50,000
rk/ja/un 5-0
Vail America Days-
Highline
Vail Village and Lionshead
4-Jul
$77,500
$100,000
424
$45,000
rk/nw/un 5-0
$301(from fireworks funding +
add extra activation
Triple Bypass: Finish and Start
Team Evergreen
Ford Park
July 11-12
$0
$10,000
165
$0
Moving ahead with 2016
Kick It 30 Soccer National Championship
North American Sports Group
Ford Park Fields
Jul 31-Aug 2
$40,000
$60,000
454
$55,000
rk/nw/un 5-0
Vail Kids Adventure Games
and Billy Mattison w/Vail
Recreation District
Mtn Plaza, Vail Mtn, Vail Village, Golden Peak, Ford Park, Solaris Plaza,
Lionshead
Aug 10-16
$35,300
$75,000
409
$44,500
rk/nw/un 5-0
Date change possible
The America Cup Fly Fishing Tournament:
14th FIPS Mouche World Youth Fly Fishing
Championships
John Knight
Vail casting competition. Vail lodging. Vail party. Event on county rivers
Aug 10-16
$8,500
$25,000
428
$15,000
rk/nw/bb opp 4-1 (no)
Vail Rocks
Love Hope Strength
Solaris Plaza, Vail Mtn
TBD-Proposed: 7/31-
8/1, 8/7-8, 8/21-22
$25,000
$30,000
405
$25,000
rk/ja/un 5-0
Tour of Vail
Dieter Drake
Vail Village
August 28-30
$0
$50,000
155
$0
Gourmet on Gore
Highline
Vail Village
Sep 4-7
$45,000
$75,000
425
$45,000
rk/mg/un 5-0
Vail OktoberfeStTM
Highline
Vail Village & Lionshead
Sep 11-13+ 18-20
$42,500
$85,000
394
$45,000
rk/nw/un 5-0
Vail Automotive Classic
Vail Valley Concours/Doug Landin
Gore Creek Drive, Bridge Street, Mtn Plaza
13-Sep
$2,000
$2,500
355
$2,000
rk/ja/un 5-0
Colorado Grand +LHMA Enhancements
Tom Horan/Angie Getchel w/LHMA
Lionshead Mall, Vail Square at Arrabelle
Sep 18-19
$7,500
$10,000
346
1 $10,000
rk/ja/un 5-0
Combined Co Grand and LH
Merchants
Vail-Beaver Creek Restaurant Week
Group 970
Vail Restaurants and Lodges
Sep 25- Oct 4
$14,000
$14,000
394
$14,000
rk/ja/un 5-0
Vail Outlier MTB Festival (submitted as Vail
Centurion Festival)
The Greenspeed Project, Inc.
Vail Village, Vail Mountain and Lionshead
Sep 25-27
NA
$25,000
422
$25,000
rk/mg/un 5-0
Top Shelf Harvest
Eagle Valley Events Inc
Arrabelle at Vail Square and Lionshead Mall
26-Sep
$20,000
$30,000
337
$20,000
rk/ja/un 5-0
Vail Valley Cup: Cindy Eskwith Memorial
Soccer Tournament
Vail Valley Soccer Club
Various fields throughout Eagle County
Oct 2-4
$0
$10,000
357
$5,000
rk/nw/un 5-0
Avon to match contribution (srn
11/18-waived: in-kind from Avon-
60% hotel stays in Vail)
Vail Snow Daze
Highline
Solaris, Vail Village, Vail Mtn and Lionshead
Dec 7-12 (tentative)
$45,000
$100,000
458
$40,000
rk/mg/bb opp (not
enough) 4-1
Vail HoIlDaze
Highline
Vail Village and Lionshead
Dec 16-21 and 31
$55,000
$90,000
388
$25,000
nw/rk/un 5-0
$20K from Fireworks funding:
event funding shall cover holiday
tree lighting and ancillary events
including torchlight ski down
Fireworks funding-designated by Council
TOV
$30,000 America Days/$20,000 NYE
Jul 4 and NYE
NA
$50,000
TOTAL:
$1,512,500
$850,000
CSE Special Event Funds Remaining:
$0
2015 TIER IV Funding: Life Long Learning
Tier IV Funds Available: $91,800
2015 Funds Total: 2015 Funding
Event: Producing Entity: Proposed Location: 2015 Dates: Start Date: Requested: Grid Score Allocated
Davis not present for
vote 11/12
Starting Hearts Lynn Blake/Starting hearts Various 2015 1-Jan $15,000 NA $6,000
rk/nw/un 6-0
Sonnenalp Hotel/All activities within the Town of Vail- add components
Vail Living Well: Longevity Forum DiscoverWell open to the public Sept 10-12 10-Sep $10,000 $6,000
rk/ac/un 6-0
Vail Veteran's Program Vail Veteran's Program Various March 1-5 1-Mar $20,000 $13,800
rk/ja un 6-0
Vail Symposium Vail Symposium Various- Vail Programming only Jan 1- April 10-Jan $45,000 $35,000
rk/nw/un 6-0
Applied Leadership Programs in Vail Vail Leadership Institute Various 2014 Programming $60,000 $15,000
rk/ac/un 6-0
Peak Wellness Retreat: Women's Weekend
and 2 Comp-ft events Peak Wellness Retreat Various May-Oct 2014 $50,000 $15,000
rk/nw/bb opp 5-1
Vertical Express Can Do MS Vail Mountain February 21 21-Feb $10,000 $1,000
rk/nw/un 6-0
TOTAL TIER IV CATEGORY: $210,000 $91,800
Tier IV Funds Remaining: $0
2015 CSE Administrative Budget: $73,036 $73,036
Amount Spent: Admin Funds Remaining:
CSE/VLMD Event Liaison Laura Waniuk $20,000
Intercept/Attendance Surveys $49,900
Meetings and other Miscellaneous Expenses $3,136
Administrative Budget Remaining: $0.00 $73,036
e t
12/2/2014
02015 CSE Funded Events
TOWN OF VAIL
Commission on
Special Events
Category Key:
Community & Charity
Sports/
Tournaments
Culinary
Music Festival
Ambient TIER IV
JAN
FEB
MAR
APR
MAY JUN
JUL
AUG
SEP
OCT
NOV
DEC
Big Beers, Belgians
Vail Whitewater Race Series
World Youth Fly
US Fly Fishing
& Barleywines
Pink Vail
Taste of Vail
Tuesdays:
Vail America Days
Fishing
Gourmet on Gore
Championships
Snow Daze
Festival
3/21
4/8-4/11
5/12-6/9
7/4
Championships
9/4-9/7
10/1-10/4
12/7-12/12
1/8-1/10
8/10-8/16
GoPro Mountain
Oktoberfest
Vail Valley Cup Cindy
Vail Film Festival
Spring Back to Vail
Vail Valor Races
Vail Summer Bluegrass Concert Series
Lionshead, 9/11-13
Eskwith Memorial
HoliDaze
3/26-3/29
4/17-4/19
5/24-5/25
Games
Weds- 7/1, 7/15, 7/29 and 8/12
& Vail Village
Tournament
12/16-21; 12/31
6/4-6/7
9/18-9/20
10/2-10/4
Vail Rocks!
Vail Lacrosse
Kids Adventure
7/31-8/1
Vail Automotive
Tournament
Games
8/7-8/8
Classic
6/15-18
8/5-8/9
8/21-8/22
9/13
8/28-8/29
King of the Mountain
Kick It 3x3 soccer
Colorado Grand +
Volleyball
7/31-8/2
LHMA
6/19-6/21
9/18-9/19
Vail Lacrosse Shootout
Vail's Top Shelf
6/27-7/5
Harvest
9/26
The Outlier MTB
Vail Arts Festival
Festival
6/26-6/28
9/25-9/27
8/28-8/30
Vail Kids Adventure Club in Lionshead
Vail/Beaver Creek
6/20, 6/27; 7/11, 7/18, 7/25; 8/1, 8/8
Restaurant Week
9/25-10/4
Vail Farmers' Market
Sundays, Father's Day thru 1st week in October (6/21-10/4)
Vertical Express for
Vail Veterans
Vail Living Well:
Can Do MS
Programs Winter
Longevity Forum
2/21
3/1-3/5
9/10
Peak Wellness Retreat: 5/1-10/30
Leadership Institute: Life Long Learning Programs - 1/1-12/31
Starting Hearts 2015
Vail Symposium Winter Programs 12/1/14-4/15
12/2/2014
Towx of vn' 1[1
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: December 2, 2014
ITEM/TOPIC: First reading of Ordinance No, 20, Series 2014, an Ordinance making budget
adjustments to the Town of Vail General Fund, Capital Projects Fund, Real Estate Transfer
Tax Fund, Dispatch Services Fund, Heavy Equipment Fund and Timber Ridge Enterprise
Fund.
PRESENTER(S): Kathleen Halloran, Finance Director
ACTION REQUESTED OF COUNCIL: Approve or approve with amendments Ordinance No.
20, Series 2014
BACKGROUND: Please see attached memo
STAFF RECOMMENDATION: Approve or approve with amendments Ordinance No. 20,
Series 2014
ATTACHMENTS:
Ord 20 Supp
12/2/2014
TOWN OF IVAIL""
TO: Vail Town Council
FROM: Finance Department
DATE: December 2, 2014
SUBJECT: 2014 Budget Amendment — Ordinance No. 20, Series 2014
I. SUMMARY
Staff is requesting approval of Ordinance No. 20 upon first reading, the third budget
supplemental appropriation this year.
II. DISCUSSION
General Fund
Budgeted revenue has been increased by a total of $1,466,171. This includes adjustments to
revenue relating to reimbursements directly offset by corresponding expenditures: $58,171
reimbursement for deployment to four separate wildfires will cover the town's personnel costs
for those incidents; $15,000 of contributions raised from the Friends of the Library will be used
toward the purchase of equipment for the Vail Town Library such as laptops, ipads and a
storage container with plans to increase use of the lower level classroom; in addition those
funds will be used for the Friends of the Library annual fundraising effort. $3,000 of state grant
funding will offset children's library materials purchased during the year. The remaining
$1,390,000 increase to revenue will come from construction permits ($1.0 million), plan check
fees ($290,000) and RETT collection fees ($100,000) based on actual collections so far this
year.
An overall expenditure increase of $239,171 is requested, with $76,171 relating to the
reimbursements mentioned above. Other expenditure adjustments include $47,000 of plan
check services provided by Safebuilt, reimbursed with the above increase in plan check
revenue. Staff is requesting $35,000 of overtime expense for bus service due to a staffing
shortage in January -April of this year. The Fire department staffing challenges that were
discussed during the 2015 budget process along with an unexpected sick leave and departure
of the Chief have resulted in a request for additional personnel budget dollars. Specifically, staff
estimates that the Fire department will need $10,000 in salary expense, $27,000 in overtime
and $44,000 in seasonal salary expense. The staffing shortage has been backfilled by both full
time fire employees as well as seasonal/part-time fire residents.
Total adjustments to the General Fund result in net increase of $1,227,000 in additional
revenue, with the resulting fund balance projected at $16.7 million at the end of 2014.
12/2/2014
Capital Projects Fund
Budgeted revenue has been increased by a total of $1,714,805. This includes an increase to
Construction Use Tax ($300,000) and Employee Housing Fee in Lieu ($361,805) based on
actual collections year-to-date. The revenue received as a reimbursement from the Vail
Reinvestment Authority is proposed to increase by $1,045,000 to coincide with the project
budgets that were adjusted earlier in the year, mainly the 1-70 Underpass project.
Staff is requesting an overall increase of $69,000 in budgeted expenditures:
• $54,000 for fiber optic cabling between Golden Peak and Solaris, which will facilitate
increased service of connectivity during large special events such as the 2015 World
Alpine Championships, Burton US Open and others.
• $15,000 increase to the Energy Enhancement project based on final contract for work as
approved by Council in May
• Savings in the Lionshead Parking Entry project budget will be requested to offset
additional funds needed for the Parking System project to compensate for technology
infrastructure, networking, servers and cabling that was not anticipated in the original
budget provided by the vendor. With the project just completed last week, staff plans to
bring a final cost estimate during the second reading of this ordinance.
• $30,000 of savings in the Web page / E-commerce project is requested to offset the
Computer Hardware budget for the Omnicube server replacement project.
Total adjustments to the Capital Projects Fund result in net revenue of $1,645,805, with the
resulting fund balance projected at $15.5 million at the end of 2014.
Real Estate Transfer Tax (RETT)
Budgeted revenue has been increased by a total of $1,355,500. This includes an increase to
RETT Tax ($1.0 million) and Recreation Amenity Fees ($328,000) based on actual collections
year-to-date. The remaining $27,500 is an adjustment to revenue relating to reimbursement
from Eagle County rebates / E -Waste revenue to offset corresponding expenditures in
environmental programs (Zero Hero and E -Waste services).
Staff requests an increase to budgeted expenditures totaling $825,500, with $27,500 relating to
reimbursement listed above:
$250,000 for the purchase and installation of new recycling containers at all town
locations not already equipped. Examples include all town bus stops and other locations
throughout town
$177,000 additional funds for the Public Restroom facility in Ford Park as approved by
Council on 10/7/14
$146,000 additional funds for the Ford Park Playground improvements as approved by
Council
$100,000 RETT collection fee paid to the General Fund (5% fee for administering the
collection and use of funds) based on year-to-date revenue.
• $75,000 for the design and planning of a permanent skate park at the "Atrium" site in the
Lionshead parking structure based on Council's direction 11/18/14. Staff recommends
leaving the budget intact for a replacement of the temporary skate park structure until a
permanent park is finalized.
• $50,000 for repairs to the Gymnastics Center due to an unexpected foundation leak that
required immediate attention.
Town of Vail 12/2/2014 Page 2
Total adjustments to the RETT Fund result in net revenue of $530,000, with the resulting fund
balance projected at $3.4 million at the end of 2014.
Dispatch Services Fund
$7,500 was collected by the Dispatch Center from Nomad, the vendor who built the Mobile
Communications vehicle, to offset the same amount of expenditure for equipment and outfitting
of the vehicle. The overall cost of this vehicle ($321,000) came in at budget and was paid for
with a 50% cost -share from participating public safety agencies and the E911 Board.
Heavy Equipment Fund
Staff is requesting $26,000 for an unanticipated increase in cost for a sweeper. Total cost for
the sweeper is $258,900.
Timber Ridae Enterprise Fund
During 2014, this enterprise fund was created to account for the transfer of ownership for the 10
acre property at Timber Ridge at the end of January. The Timber Ridge Affordable Housing
Authority (TRAHC) which previously owned the property has been dissolved. The eastern half of
the property is under lease to Lion's Ridge Apartment Homes with no lease payment for ten
years. The Timber Ridge Enterprise Fund therefore now includes only the operating
budget for the western half of the property. The following budget adjustments reflect the
resulting reduction in operations from the original 2014 budget which had assumed full
operations.
Revenue: 96 units remain on the western side with 54 units under master lease to Vail Resorts;
41 units available for individual leases; and one unit permanently out of the rental pool. Rental
income has been adjusted down by $496,875 for the decreased inventory, and adjusted down
another $3,150 for three units impacted by a recent boiler leak. Those three units will be
inhabitable for one month for repairs and remediation of mold.
Operating Expenditures are reduced by a net of $72.2K mainly due to the reduced size of the
property including the management fee paid to Corum Real Estate Group; payroll; general
repairs and maintenance; property insurance (now covered by the town's CIRSA risk pool) and
utilities.
Capital Outlay: The 2014 proposed amended budget includes $866,294 for upgrades to 41
units that have been completed in 2014 along with critical external repairs such as post
replacements, deck repair/replacements, eave and roof extensions, foundation extensions and
grading on the north side of the property. An additional $35,000 will be needed for repairs to the
three units impacted by a boiler leak (and subsequent mold damage), which will be offset by a
$30,000 savings in this account for fire panel upgrades (a net $5,000 is requested as part of this
budget supplemental).
Adjustments to the Timber Ridge Fund result in a net decrease of $1,330,992, with the resulting
fund balance projected at $659,401 at the end of 2014.
Town of Vail 12/2/2014 Page 3
TOWN OF VAIL 2014 BUDGET
SUMMARY OF REVENUE, EXPENDITURES
AND CHANGES IN FUND BALANCE
GENERALFUND
2014
2014
Original
1st
2014
2nd
2014
3rd
Proposed
Budget
Supplemental
Amended
Supplemental
Amended
Supplemental
Amended
Comments
Revenue
Local Taxes:
$ 22,000,000
$
$ 22,000,000
$ 1,100,000
$ 23,100,000
$ 23,100,000
Sales Tax Split b/t Gen'I Fund & Capital Fund
62/38
62/38
62/38
62/38
Sales Tax
$ 13,640,000
$
$ 13,640,000
$ 682,000
$ 14,322,000
$ 14,322,000
Property and Ownership
4,465,000
111,500
4,353,500
-
4,353,500
4,353,500
Ski Lift Tax
3,782,000
3,782,000
3,782,000
3,782,000
Franchise Fees, Penalties, and Other Taxes
1,041,550
75,000
1,116,550
1,116,550
1,116,550
Licenses & Permits
1,342,801
1,342,801
1,342,801
1,290,000
2,632,801
Based on YTD collections
Intergovernmental Revenue
1,741,234
35,200
1,776,434
32,073
1,808,507
61,171
1,869,678
$58K Reimb for fire deployments; $3K state grant for Library
Transportation Centers
3,839,680
3,839,680
3,839,680
3,839,680
Charges for Services
770,397
770,397
770,397
100,000
870,397
Based on YTD collections
Fines & Forfeitures
276,274
276,274
276,274
276,274
Earnings on Investments
110,000
110,000
110,000
110,000
Rental Revenue
840,896
840,896
840,896
840,896
Miscellaneous and Project Reimbursements
107,000
107,000 1
14,000
121,000
15,000
136,000
Friends of the Library grant dollars utilized below
Total Revenue
31,956,832
(1,300)
31,955,532
728,073
32,683,605
1,466,171
34,149,776
Expenditures
Salaries
14,749, 617
17,200
14,766,817
14,766,817
171,663
14,938,480
Benefits
5,189, 962
5,189,962
5,189,962
5,189,962
Subtotal Compensation and Benefits
19,939,579
17,200
19,956,779
-
19,956,779
171,663
20,128,442
Contributions and Special Events
1,445,698
50,000
1,495,698
6,500
1,502,198
1,502,198
All Other Operating Expenses
7,045,454
140,700
7,186,154
93,073
7,279,227
67,508
7,346,735
Heavy Equipment Operating Charges
2,365,254
2,365,254
2,365,254
2,365,254
Heavy Equipment Replacement Charges
553,826
553,826
553,826
553,826
Dispatch Services
590,961
590,961
590,961
1
590,961
Total Expenditures
31,940,772
207,900
32,148,672
99,573
32,248,245
239,171
32,487,416
Revenue Over (Under) Expenditures ML
16,060
Castle Peak Senior Care Facility
-
(200,000)
(200,000)
(200,000)
(200,000)
2015 World Alpine Ski Championships
(250,000)
(250,000)
(250,000)
(250,000)
Pro -cycling event
(75,000)
(75,000)
(75,000)
(75,000)
2015 Nation's Event
(375,000)
(375,000)
(375,000)
(375,000)
Burton US Open
(400,000)
(400,000)
(400,000)
(400,000)
Council Contributions - Tier IV
(75,000)
(75,000)
(75,000)
(75,000)
Surplus Net of Transfers & New Programs
(1,158,940)
(409,200)
(1,568,140)
628,500
(939,640)
1,227,000
287,360
Beginning Fund Balance
14,361,136
2,040,836
16,401,972
16,401,972
16,401,972
Ending Fund Balance
$ 13,202,196
$ 14,833,832
$ 15,462,332
$ 16,689,332
EHOP balance included in ending fund balance -
not spendable
$ 690,000
$ 690,000
$ 15,382
$ 705,382
TOWN OF VAIL 2014 BUDGET
SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE
CAPITAL PROJECTS FUND
2014 2014
Original 1st 2014 2nd 2014 3rd Proposed
Budget Supplemental Amended Supplemental Amended Supplemental Amended Comments
Revenue
Total Sales Tax Revenue:
$ 22,000,000
$ 22,000,000
$ 1,100,000
$ 23,100,000
$ 23,100,000
Sales Tax Split between General Fund &
62/38
62/38
62/38
62/38
Capital Fund
Sales Tax - Capital Projects Fund
$ 8,360,000
$ 8,360,000
$ 418,000
$ 8,778,000
$ 8,778,000
Use Tax
1,000,000
1,000,000
500,000
1,500,000
300,000
1,800,000
Based on YTD actual
Federal Grant Revenue
240,000
240,000
240,000
240,000
2013: 'Matterhorn bridge grant
Other State Revenue
-
475,000
475,000
29,000
504,000
504,000
CDOT share of funding for 1-70 Underpass; $29K NWCOG grant to fund an
Emergency Operations Center at the W. Vail F.S;
Lease Revenue
197,295
197,295
197,295
197,295
Per Vail Commons commercial and residential leases
Employee Housing Fee -In -Lieu
-
361;805
361,805
Based on YTD actual
$90K contribution to Mobile Comm Van from external agencies ($27.5K received in
Project Reimbursement
-
90,000
90,000
153,200
243,200
243,200
2013); Reduce budget by $16.8K of Mobile Comm Van funding that will come from
Transfer as show below from prior year's capital contributions from the E911 Board;
$170K Holy Cross grant for lighting replacment (LEDs)
TRAHC
494,466
494,466
494,466
494,466
Principal and interest on loans to TRAHC
Earnings on Investments and Other
36,229
36,229
36,229
1
36,229
Total Revenue
10,327,990
565,000
10,892,990
1,100,200
11,993,190
661,805
12,654,995
Bus Shelters
30,000
30,000
30,000
30,000
Annual maintenance
Parking Structures
620,000
620,000
620,000
620,000
Various repairs including deck topping replacement, expansion joint repairs,
ventilation, HVAC, plumbing and other structural repairs
Re -appropriate to cover Buzzard Park repairs such as boiler replacement, exterior
Facilities Capital Maintenance
491,000
112,563
603,563
603,563
603,563
paint and window replacement; General project covers repairs to town buildings
including the upkeep of exterior (roofing, siding surfaces, windows, doors), interior
finishes (paint, carpet, etc), and mechanical equipment (boilers, air handlers, etc).
Donovan Park Pavilion
50,000
8,670
58,670
58,670
58,670
2013: $50K furniture replacement; 2014: Re -finish floors
Street Light Improvements
50,000
246,000
296,000
296,000
296,000
New street lights and to refurbish residential lighting; Accelerated replacement
approved by Council April 1 st;
Capital Street Maintenance
981,200
-
981,200
981,200
981,200
On-going maintenance to roads and bridges including asphalt overlays, patching
and repairs
Use remainder of $148K in reimbursement from ERWSD collected in 2012 to
Flood incident repairs
-
105,436
105,436
105,436
105,436
continue flood repair projecst; Replacement of Bighorn Creek culvert along Spruce
Way to coincide with ERWSD relocation of water main infrastructure at same
location
Fire Truck Replacement
620,900
-
620,900
620,900
620,900
2014 replace pumper truck from 1999
Re -appropriate for replacement of entire A/V system at Donovan originally planned
Audio Visual Capital Maintenance
10,000
19,937
29,937
29,937
29,937
for 2013; $1 OK annual mtce/replacement of audio-visual equipment in town
buildings such as Municipal Bldg; Grand View, LH Welcome Center, etc.
2014 includes $120K for 24 new cameras in preparation for the 2015's plus $1 OK
Town -wide camera system
130,000
-
130,000
130,000
130,000
for annual capital maintenance of 89 cameras already throughout town (includes
municipal public buildings; 6 cameras currently in Vail Village); Recorders cost $7-
8K each; cameras range from $800 - $3800 each;
Document Imaging
30,000
39,979
69,979
69,979
69,979
Re -appropriate for additional storage device; Annual maintenance and upgrades;
Software Licensing
48,000
48,000
48,000
48,000
Annual renewal of software licenses
Upgrade Microsoft products on all equipment; renew licenses in future; $135K
Hardware Purchases
50,000
50,000
135,000
185,000
30,000
215,000
supplement requested to replace Intel platform with a new virtual server chassis
environment of three "Simplivity Omincubes"; Transfer $30K from Web Page/E-
commerce savings
F�ffi .Mr
TOWN OF VAIL 2014 BUDGET
SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE
CAPITAL PROJECTS FUND
2014
2014
Original
1st
2014
2nd
2014
3rd
Proposed
Budget
Supplemental
Amended
Supplemental
Amended
Supplemental
Amended
Comments
Copier replacement
10,000
10,000
10,000
10,000
Replace 8 -yr old equipment with copier/printer/fax/scanner
Data Center (Computer Rooms)
15,000
-
15,000
15,000
15,000
Based on annual replacement schedule of security and power systems for 3
computer rooms
Website and e-commerce
12,000
30,000
42,000
42,000
(30,000)
12,000
Re -appropriate a portion to implement e-commerce; Internet security & application
interfaces; Transfer $30K savings to Computer Hardware
Web access to town GIS information (similar to County's website GIS product);
Comm Dev ArcGIS System
-
14,000
14,000
14,000
14,000
2014 expenditure to replace the server used for the software as final step in
implementation
Cabling / Network Infrastructure; to repair, maintain & upgrade; Replace cabling in
VTC, Public Works and Fire Station 1 in 2013; QMoE fiber ring in 2013 (Fiber to
Fiber Optics in Buildings
62,000
30,726
92,726
92,726
54,000
146,726
connect our town office locations and prepare for new phone system) 2013 project
delayed from 4G DAS build with Crown Castle; scheduled for 2014; $54K for
connection between Golden Peak and Solaris
Network upgrades
40,000
-
40,000
40,000
40,000
Computer network systems - replacement cycle every 3-5 years; replacement of
switches and routers
Phone System Infrastructure
-
116,602
116,602
116,602
116,602
Replace infrastructure for 15 -year old phone system; Work started in 2013
Annual capital maintenance of "County -wide "Computer Aided Dispatch/Records
Public Safety System
50,000
-
50,000
50,000
50,000
Mgmt System"; includes patrol car and fire truck laptops and software used to push
information to TOV and other agencies; TOV portion of annual Intergraph software
maintenance
Upgrade AMI 610 equipment to make operational (the station has been down for
Public AM Radio
-
-
5,900
5,900
5,900
approx. 1 year); This channel provides road and parking conditions, etc. to the
public
Re -appropriate $131.3K to continue Community Development permitting software
Business Systems Replacement
-
190,218
190,218
190,218
190,218
project and $58.9K for remainder of Finance system project such as
implementation of ecommerce, additional training, etc.
Transit Center Generator
200,000
-
200,000
200,000
200,000
Replacement of generator at the Vail Village transit center; includes re -landscaping
and re -wiring.
LiveScan Fingerprint equipment
28,000
(28,000)
-
Approved by Council during 2014 budget hearings Oct 1st to purchase in 2013;
Removing from 2014 budget
Police E -Ticketing system
35,000
-
35,000
35,000
35,000
Electronic ticketing system; reduces data entry done by officers to record physical
tickets; will interface with Full Court system
Total Maintenance
3,563,100
886,131
4,449,231
140,900
4,590,131
54,000
4,644,131
Enhancement of Town Assets
CDOT Required Parking
218,000
-
218,000
218,000
218,000
2014: Vail Village parking improvements per CDOT requirements
Remodel, including addition of restrooms and some guest enhancement; Increase
Vail Village Info Booth
-
1,276,383
1,276,383
260,000
1,536,383
1,536,383
project budget by $260K based on final designs and value -engineering as
approved by Council 7/15
Guest Services Enhancements/Wayfinding
1,000,000
2,161,947
3,161,947
3,161,947
3,161,947
Guest Service / Wayfinding enhancements outside of VRA district
Main Vail Fire Station
-
-
-
-
Completed
To complete phase II of the project to exchange street lights to LED; $327K
Energy Enhancements
221,124
221,124
330,000
551,124
15,000
566,124
includes $170K funded by Holy Cross (see revenue above) and $160K to retrofit
lighting to LED technology as approved by Council May 6th;
Neighborhood Road Reconstruction
-
25,000
25,000
25,000
25,000
East Vail roads; $25K for design for shared project with ERWSD on Rockledge Rd
Neighborhood Bridge Reconstruction
300,000
-
300,000
300,000
300,000
2014: Reconstruction of bridges at Nugget Lane and Bridge Rd
Replace parking system in both structures (LH parking structure system had been
scheduled for replacement in 2006); Better financial reporting and potential to
Parking Entry System / Equipment
600,000
600,000
600,000
100,000
700,000
interface with variable message signs and other parking systems across town;
Partially reimbursed by VRA ($300K); Transfered $100K from LH Entry project to
cover un -anticipated technology infrastructure
12/2/2014
TOWN OF VAIL 2014 BUDGET
SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE
CAPITAL PROJECTS FUND
2014 2014
Original
let
2014 2nd 2014 3rd
Proposed
Budget
Supplemental
Amended Supplemental Amended Supplemental
Amended
Comments
Radio Equipment replacement 176,000
-
176,000 176,000
176,000
Previously $693K budgeted in 2014 for replacement of approximately 59 radios for
PW, PD and Fire. Adjusted to only include radios purchased over 12 years ago (in
2008 the town replaced a number of radios; these will not be replaced until 2018)
Hybrid Bus Battery Replacement 385,000
55,000
440,000 440,000
440,000
Scheduled replacement: 1 in 2013; 7 in 2014; Estimated life of 6 years
Replace Buses 45,000
15,002
60,002 60,002
60,002
Re -appropriate for bike rack replacements; 2014: ADA van for on-call pickups
Timber Ridge Legal/Zoning -
15,604
15,604 15,604
15,604
Re -appropriate for consultant and legal expenses for the continuation of
redevelopment of Timber Ridge
Timber Ridge Redevelopment 225,000
225,000 225,000
225,000
Estimate for rockfall mitigation
Total Enhancements 2,949,000
3,770,059
6,719,059 590,000 7,309,059 115,000
7,424,059
New Assets
Municipal Redevelopment -
33,343
33,343 10,000 43,343
43,343
Re -appropriate $8K and supplement by $25K for additional conceptual design,
program analysis and potential legal costs; Per Council 7/15, supplement budget for
appraisal of Lot 10 near VVMC parking area, est'd at $10K
Welcome Center (VRA)
68,887
68,887 68,887
68,887
Re -appropriate for desk and signage improvements
East LionsHead Portal (VRA) -
25,000
25,000 25,000
25,000
Re -appropriate a portion to address street light and snowmelt issues
1-70 Underpass (VRA) 600,000
1,031,586
1,631,586 1,631,586
1,631,586
Re -appropriate from 2013 unused; plus an additional $820K to cover total amount
of contract 2014 - 2016; CDOT reimbursements will span several years, with 2014
amount shown above
Lionshead Parking Structure Entry (VRA) 2,000,000
164,962
2,164,962 2,164,962 (100,000)
2,064,962
Improve entry area into LH parking structure including booth attendant stations prior
to 2015 World Championship; 2013 design; 2014 construction. Per Council contract
award added $95K on March 18th; Transfer $100K of project savings to parking
system equipment; Entire project reimbursed by VRA (see transfers below)
Lionshead Medans (VRA) 1,000,000
(950,000)
50,000 50,000
50,000
Median construction from LH parking structure to Vail Spa; Council cancelled the
project; need some funds for bills already incurred; will reduce further when all bills
paid
Mobile Communications vehicle -
321,000
321,000 321,000
321,000
Budgeted during 2013 to allow for contract to be signed; will pay out funds in 2014
when van is delivered sometime in the fall
Chamonix Housing Marketing Study 5,000
7,550
12,550 12,550
12,550
Update Housing Market Stud
Buy -down Program -
402,118
402,118 402,118
402,118
Carryforward program funding
Buy -down Program Funded by Pay -in-Lieu -
684,814
684,814 684,814
684,814
Carry forward current balance of program funding: Housing funded directly by Pay -
in -Lieu fees collected from developers; Includes revenue collected in 2013 ($84.4K)
Total New Assets: 3,605,000
1,789,260
5,394,260 10,000 5,404,260 (100,000)
5,304,260
Total Expenditures 10,117,100
6,445,449
16,562,549 740,900 17,303,449 69,000
17,372,449
Other Financing Sources (Uses)
Transfer from Vail Reinvestment Authority 3,950,000
(704,565)
3,245,435 3,245,435 1,045,000
4,290,435
Re -appropriate for continuing projects such as LH Parking Structure entry $164K; I-
70 underpass $11 K; and LH Welcome Center $68.9K; remove $950K for
cancellation of LH Medians; 2014: Simba Run Underpass $600K, LH Parking
structure entry $2.OM, parking equipment at LH $300K and annual LH parking
structure capital maintenance $50K.
Transfer from Debt Service Fund -
21,311
21,311 21,311
21,311
To close out remaining balance in Debt Service Fund
Transfer from Dispatch Fund -
-
- 16,800 16,800
16,800
Transfer from Dispatch for Mobile Comm Van
Revenue Over (Under) Expenditures 4,160,890
(6,563,703)
(2,402,813) 376,100 (2,026,713) 1,637,805
(388,908)
Beginning Fund Balance 7,955,486
15,869,058 15,869,058
15,869,058
Ending Fund Balance 12,116,376
13, 13,842,345
15,480,150
TOWN OF VAIL 2014 BUDGET
SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE
REAL ESTATE TRANSFER TAX FUND
2014
2014
Original
1st
2014
2nd
2014
3rd
Proposed
Budget
Supplemental
Amended
Supplemental
Amended
Supplemental
Amended
Comments
Real Estate Transfer Tax
$ 3,900,000
$
$ 3,900,000
$ 1,000,000
$ 4,900,000
$ 1,000,000
$ 5,900,000
Based on YTD collections
Golf Course Lease
132,014
132,014
-
132,014
132,014
Annual lease payment from Vail Recreation District 2% annual increase - deposited to
"Recreation Enhancement Account" (accompanying expenditure listed below)
Intergovenmental Revenue
20,000
20,000
99,900
119,900
119,900
$20K Lottery fund proceeds; $99.9K CDOT contribution to water quality vaults
Project Reimbursements
-
1,165,000
1,165,000
-
1,165,000
-
1,165,000
Carry forward $1.165M VRD portion for Golf Course Clubhouse construction;
Recreation Amenity Fees
10,000
-
10,000
10,000
328,000
338,000
Based on YTD collections
Earnings on Investments and Other
33,712
-
33,712
-
33,712
27,500
61,212
Reimbursement from Eagle County for E -Waste and recycling hauling rebate
Total Revenue
4,095,726
1,165,000
5,260,726
1,099,900
6,360,626
1,355,500
7,716,126
Maintain Town Assets
Annual Park and Landscape Maintenance
1,430,514
-
1,430,514
-
1,430,514
-
1,430,514
Ongoing path, park and open space maintenance, project mgmt
Management Fee to General Fund (5%)
195,000
195,000
195,000
100,000
295,000
5% of RETT Collections - fee remitted to the General Fund for administration
Tree Maintenance
65,000
65,000
65,000
-
65,000
Regular maintenance for tree health within the town (spraying, removing, new trees)
Forest Health Management
195,000
195,000
195,000
-
195,000
Pine beetle mitigation in conjunction w/ forest service (Crew of 6 during spring/summer
months)
Street Furniture Replacement
75,000
75,000
75,000
250,000
325,000
Annual replacement or capital repairs, includes bike racks; $250K to comply with new
recycling ordinance (replace containers at bus stops and areas throughout town
Alpine Garden Support
65,620
-
65,620
65,620
-
65,620
Annual operating support of the Betty Ford Alpine Gardens
Eagle River Watershed Programs
62,000
24,000
86,000
-
86,000
86,000
Re -appropriate for the Gore Creek Riparian Restoration project; Annual support of the
Eagle River Watershed Council programs
Actively Green by 2015 Program
-
-
-
37,000
37,000
37,000
Council Contribution (off cycle) for continuation of this program run by Walking Mountains
Fencing around West Vail Community Garder
-
-
18,500
18,500
18,500
Council Contribution (off cycle) for installation of wildlife fencing around West Vail
Community Garden
Public Art - Operating
95,920
95,920
-
95,920
95,920
Art In Public Places staff and programs
Environmental Sustainability
250,000
250,000
250,000
500,000
27,500
527,500
$250K annual Environmental Sustainability staff and programs; 2014: $250K supplement
request includes $50K for recycling education program, $75K Recycling rebates for
commercial start up costs and $125K recycling rebates for residential ; $27.51K for Zero
Hero and E -Waste programs funded through Eagle County's recycling hauling rebate
Total Maintenance
2,434,054
24,000
2,458,054
305,500
2,763,554
377,500
3,141,054
Enhancement of Town Assets
Rec. Path Capital Maint
104,796
-
104,796
-
104,796
-
104,796
Capital maintenance of the town's recreation path system; Transfer $40K of unspent in
2013 to the Library recreation path project for design
Park / Playground Capital Maintenance
90,500
38,338
128,838
128,838
128,838
Annual maintenance items include projects such as playground surface refurbishing,
replacing bear -proof trash cans, painting/staining of play structures, picnic shelter
additions/repairs, and fence maintenance
Donovan Park Master Plan
5,000
5,000
5,000
5,000
To separate and update the Donovan Park master plan from the Ford Park master plan
Flood Incident Repairs
-
847,795
847,795
847,795
847,795
Re -appropriate for re -stabilization of Dowd Junction path; Repairs to culverts, drainage, and
preventative improvements
Library Recreation Path Reconstruction
200,000
40,000
240,000
240,000
1,684,834
240,000
Use $40K of unsued 2013 funds in Rec. Path Maintenance for design of hte bike path;
Reconstruction of the recreation path from the Vail Library to Lionshead, including 12 ft
wide concrete trail, repairs to eroded culverts at Middle Creek and stream bank erosion
repair (50 ft. section); Per Council 9/17/13, do planning/design in 2014 and construction in
2015
Streambank/tract mitigation
750,000
934,834
1,684,834
1,684,834
Pending Eagle River Water District study results; Includes estimates for streambank repairs
(from water to bank) and riparian repairs (from bank to land area and revegetation)
I1F4JF4/491L'11
TOWN OF VAIL 2014 BUDGET
SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE
REAL ESTATE TRANSFER TAX FUND
2014
2014
Original
1st
2014
2nd
2014
3rd
Proposed
Budget
Supplemental
Amended
Supplemental
Amended
Supplemental
Amended
Comments
Water Quality / Storm Water
350,000
350,000
99,900
449,900
449,900
Would accompany repairs made with streambank/tract mitigation for storm water and
culverts; $99.9K contribution from CDOT for water quality vaults (see revenue above)
Skate Park - Temporary
260,000
260,000
-
260,000
-
-
260,000
Replacement of temporary skate park; a permanent site has not been identified. Estimated
cost of a permanent site is from $500K - $1.OM; Per Council 8/21/12, move budget for
temp. to 2014, with intent of selecting a permanent site in the next two years.
Permanent Skate Park
-
75,000
75,000
Design & planning for a permanent skate park at the "Atrium" site
Ford Park Portal Improvements
250,000
250,000
250,000
-
250,000
TOV portion of improvements to six portals into Ford Park; Matching contribution from Vail
Valley Foundation; 2013 for design; Transferred $750K to 2013 Ford Park Fields per
Council 8/6/13 ($100K tfd in 2013 and $650K in 2014)
Bike Lanes: N Frontage Rd
1,500,000
1,500,000
1,500,000
1,500,000
Moved up to 2014 from 2015 to correspond with CDOT overlay next year; Bike lane
shoulder from Red Sandstone school to Buffehr Creek
Bike Lanes: S Frontage Rd
500,000
500,000
500,000
500,000
Bike lane shoulders: In 2013 from West Vail roundabout to Matterhorn; 2014 from
Matterhorn to Cascade to be done in conjuction with Cascade CDOT parking project
Ford Park Playground Safety Improvements
304,000
304,000
304,000
146,000
450,000
Ford Park playground built in 2000; improvements were previously scheduled for 2015;
$450K budget per plan approved by Council
Ford Park parking lot slope re -vegetation
100,000
100,000
100,000
-
100,000
Re -vegetate the slope down toward the river at the Ford Park parking lot
Booth Creek Playground
385,250
385,250
385,250
385,250
Previously in 2012; deferred to 2014
Booth Creek Tennis Courts
262,000
262,000
262,000
262,000
Reconstruction of the tennis courts, pending outcome of overall park design identified
below
Booth Creek Park Redevelopment
-
250,000
250,000
250,000
250,000
Council initially approved to supplement in 2013 during 2014 budget discussions. Dollars
were moved forward from the 2017 budget for design and planning, with construction in
2017
Public Art - General program / art
80,000
311,132
391,132
391,132
391,132
To purchase sculptures, artwork, art programs and events; remainder is re -appropriated
each year to accumulate enough funds; Supplement budget for annual donations, manhole
cover & jewelery sales contributed during 2013 ($4,975)
Public Art - Winterfest
78,730
78,730
78,730
78,730
Carry over balance from 2013 and recognize donations made for Winterfest event
Total Enhancements
5,141,546
2,500,829
7,642,375
99,900
7,742,275
221,000
7,963,275
VRD-Managed Facility Projects
Recreation Enhancement Account
132,014
(132,014)
-
-
-
Annual rent paid by Vail Recreation District; to be re -invested in asset maintenance;
transfer 2014 rent to Golf Clubhouse and Nordic Center
Golf Course - Other Improvements
108,967
725,125
834,092
834,092
834,092
2014 asphalt parking area by storage maintenance building; replacement of storage shed
at the golf clubhouse; sewer repairs at maintenance facility
Dobson Ice Arena
14,475
130,000
144,475
144,475
144,475
$130K needed to replace boilers originally scheduled for 2017; $14K in 2014 original
budget for other maintenance items
Ford Park / Tennis Center Improvements
12,270
-
12,270
12,270
12,270
Capital maintenance items per VRD agreement
Athletic Fields
15,604
15,604
15,604
-
15,604
Capital maintenance items per VRD agreement
Gymnastics Center
-
-
-
-
50,000
50,000
Unexpected foundation leak required immediate attention
Total VRD-Managed Facility Projects
283,330
723,111
1,006,441
1,006,441
50,000
1,056,441
New Assets
Golf Clubhouse and Nordic Center (CCF)
-
6,268,629
6,268,629
6,268,629
-
6,268,629
2014 Transfer of $132K from REA funds; Total includes $1.165M reimbursement from
VRD, allocation of Recreation Enhancement Funds thru 2014 and Conference Center
funds of $3.8M (Total project cost originally estimated at $6.8M)
Ford Park Improvements & Fields (CCF)
4,083,953
4,083,953
4,083,953
4,083,953
Per council 8/6/13 move up $2.7M from 2014 budget plus use $100K in 2013 and $650K
in 2014 from Ford Park Portal Improvements (to help offset the $1.5 shortfall) plus $218K
for VVF shared costs; Re -appropriated balance plus transfer of $360K from Frontage Road
Bike Lanes above for reconstruction of the streamwalk along Ford Park (reducing the slope
grade from a max of 17% to a max of 6 - 7%) and transfer of $416K from Ford Park/Tennis
budget;
Public Restrooms
334,174
334,17
334,174
177,000
511,174
Restrooms at lower bench of Ford Park; Approved per Council 10/7/14
TOWN OF VAIL 2014 BUDGET
SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE
REAL ESTATE TRANSFER TAX FUND
2014
2014
Original
1st
2014
2nd
2014
3rd
Proposed
Budget
Supplemental
Amended
Supplemental
Amended
Supplemental
Amended Comments
Total New Assets:
10,686,756
10,686,756
10,686,756
177,000
10,863,756
Total Expenditures
7,858,930
13,934,696
21,793,626
405,400
22,199,026
825,500
23,024,526
Other Financing Sources (Uses)
Transfer from Conference Center Fund
-
1,836,318
1,836,318
-
1,836,318
-
1,836,318 Transfer from Conf Center Funds for Golf Clubhouse ($3.8M) and Ford Park Field projects
($3.5M), net of transfer in 2013
Revenue Over (Under) Expenditures
(3,763,204)
(10,933,378)
(14,696,582)
694,500
(14,002,082)
530,000
(13,472,082)
Beginning Fund Balance
4,890,970
16,848,758
16,848,758
16,848,758
$ 2,846,676
Ending Fund Balance
$ 1,127,766
$ 2,152,176
$ 3,376,676
TOWN OF VAIL 2014 BUDGET
SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE
DISPATCH SERVICES FUND
12/2/2014
11
2014
2014
list
2014
2nd
2014
3rd
Proposed
Budget
Supplemental
Amended
Supplemental
Amended
Supplemental
Amended
Comments
Revenue
E911 Board Revenue
$ 776,956
$
$ 776,956
$
$ 776,956
$
$ 776,956
Interagency Charges
1,151,619
1,151,619
1,151,619
1,151,619
Town of Vail Interagency Charge
590,961
590,961
590,961
590,961
Earnings on Investments
8,200
8,200
8,200
8,200
Project Reimbursement
-
-
7500
7,500
Contribution raised for Mobile Comm Van
Other
-
-
-
-
-
Total Revenue
2,527,736
2,527,736
2,527,736
7,500
2,535,236
Expenditures
Salaries & Benefits
1,968,386
1,968,386
1,968,386
-
1,968,386
Operating, Maintenance & Contracts
550,406
550,406
550,406
7,500
557,906
Mobile Comm Van equipment offset by
above contribution
Capital Outlay
-
3,000
3,000
3,000
3,000
Total Expenditures
2,518,792
3,000
2,521,792
2,521,792
7,500
2,529,292
Revenue Over (Under) Expenditures
8,944
(3,000)
5,944
0
5,944
0
5,944
Other Financing Sources (Uses)
Part of E911 Authority's contribution to
Transfer to Capital Projects Fund
-
-
16,800
16,800
16,800
Mobile Comm Van funded by capital
conributions (normally included in E911
Board Revenue line item above)
Total Financing Sources (Uses)
-
-
16,800
16,800
16,800
Surplus Net of Transfers
8,944
(3,000)
5,944
(16,800)
(10,856)
(10,856)
Beginning Fund Balance
593,697
186,334
780,025
780,025
780,025
Ending Fund Balance
$ 602,641
$ 183,334
$ 785,969
$ (16,800) $ 769,169
$
$ 769,169
12/2/2014
11
TOWN OF VAIL 2014 PROPOSED BUDGET
SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE
HEAVY EQUIPMENT FUND
2014 2014
Original 1st 2014 3rd Proposed
Budget Supplemental Amended Supplemental Amended Comments
Revenue
973,366
- 973,366
973,366
Town of Vail Interagency Charge
$ 3,011,352 $
$ 3,011,352 $
$ 3,011,352
Insurance Reimbursements & Other
-
-
-
Earnings on Investments
14,650
14,650
14,650
Equipment Sales and Trade-ins
127,380
127,380
127,380
Total Revenue
3,153,382
3,153,382
3,153,382
Expenditures
Salaries & Benefits
973,366
- 973,366
973,366
Operating, Maintenance & Contracts
1,467,074
15,400 1,482,474
1,482,474
Capital Outlay
975,900
148,964 1,124,864
26,000 1,150,864 Sweeper
Total Expenditure:
3,416,340
164,364 3,580,704
26,000 3,606,704
Revenue Over (Under) Expenditures (262,958) (164,364) (427,322) (26,000) (453,322)
Beginning Fund Balance 2,077,749 207,297 2,285,047
Ending Fund Balance $ 1,814,791 $ 1,857,725
12/2/2014
12
2,285,047
$ 1,831,725
TOWN OF VAIL 2014 BUDGET
SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE
TIMBER RIDGE ENTERPRISE FUND
Non-operating Revenues (Expenses)
Interest on Investments
2013
2014
3rd
2014
16,000,000
Actual
Budget
Supplemental
Proposed
Revenue
Principal Payment on Variable Rate Bonds
(17,265,000)
Rental Income
$ 1,791,678 $
1,848,871
$ (500,025) $
1,348,846
Other Income
31,869
14,774
(31,199)
(16,425)
Total Revenue
1,823,547
1,863,645
(531,224)
1,332,421
Expenditures
(143,748)
Revenue Over (Under) Expenditures
828,168
460,366
Operating, Maintenance & Contracts
726,269
762,175
(72,242)
689,933
Capital Outlay
359,361
154,150
871,294
1,025,444
Total Expenditures
1,085,630
916,325
799,052
1,715,377
Operating Income
737,917
947,320
(1,330,276)
(382,956)
Non-operating Revenues (Expenses)
Interest on Investments
2,883
2,760
(716) 2,044
Transfers In
16,000,000
Return of Debt Service Reserve Funds
1,538,799
Principal Payment on Variable Rate Bonds
(17,265,000)
Interest Expense and Financing Fees
(47,931)
Loan Principal Repayment to Capital Projects
_
(345,966)
(345,966)
Fund
Interest Payment to Capital Projects Fund
(138,500)
(143,748)
(143,748)
Revenue Over (Under) Expenditures
828,168
460,366
(870,626)
Beginning Fund Balance
701,859
1,436,298
1,530,027
Ending Fund Balance
$ 1,530,027 $
1,896,664
$ 659,401
12/2/2014
13
ORDINANCE NO. 20
SERIES OF 2014
AN ORDINANCE MAKING BUDGET ADJUSTMENTS TO THE TOWN OF VAIL GENERAL
FUND, CAPITAL PROJECTS FUND, REAL ESTATE TRANSFER TAX FUND, DISPATCH
SERVICE FUND, HEAVY EQUIPMENT FUND AND TIMBER RIDGE ENTERPRISE FUND OF
THE 2014 BUDGET FOR THE TOWN OF VAIL, COLORADO; AND AUTHORIZING THE
SAID ADJUSTMENTS AS SET FORTH HEREIN; AND SETTING FORTH DETAILS IN
REGARD THERETO.
WHEREAS, contingencies have arisen during the fiscal year 2014 which could not have
been reasonably foreseen or anticipated by the Town Council at the time it enacted Ordinance No.
15, Series of 2013, adopting the 2014 Budget and Financial Plan for the Town of Vail, Colorado;
and,
WHEREAS, the Town Manager has certified to the Town Council that sufficient funds are
available to discharge the appropriations referred to herein, not otherwise reflected in the Budget, in
accordance with Section 9.10(a) of the Charter of the Town of Vail; and,
WHEREAS, in order to accomplish the foregoing, the Town Council finds that it should make
certain budget adjustments as set forth herein.
NOW, THEREFORE, BE IT ORDAINED, BY THE TOWN COUNCIL OF THE TOWN OF
VAIL, COLORADO that:
Pursuant to Section 9.10(a) of the Charter of the Town of Vail, Colorado, the Town
Council hereby makes the following budget adjustments for the 2014 Budget and Financial Plan for
the Town of Vail, Colorado, and authorizes the following budget adjustments:
General Fund
$ 239,171
Capital Projects Fund
69,000
Real Estate Transfer Tax Fund
825,500
Dispatch Services Fund
7,500
Heavy Equipment Fund
26,000
Timber Ridge Enterprise Fund
799,052
Total
$ 1,966,223
2. If any part, section, subsection, sentence, clause or phrase of this ordinance is for any
reason held to be invalid, such decision shall not affect the validity of the remaining portions of this
ordinance; and the Town Council hereby declares it would have passed this ordinance, and each
Ordinance No. 20, Series of2014
12/2/2014
part, section, subsection, sentence, clause or phrase thereof, regardless of the fact that any one or
more parts, sections, subsections, sentences, clauses or phrases be declared invalid.
3. The Town Council hereby finds, determines, and declares that this ordinance is
necessary and proper for the health, safety, and welfare of the Town of Vail and the inhabitants
thereof.
4. The repeal or the repeal and reenactment of any provision of the Municipal Code of
the Town of Vail as provided in this ordinance shall not affect any right which has accrued, any duty
imposed, any violation that occurred prior to the effective date hereof, any prosecution commenced,
nor any other action or proceedings as commenced under or by virtue of the provision repealed or
repealed and reenacted. The repeal of any provision hereby shall not revive any provision or any
ordinance previously repealed or superseded unless expressly stated herein.
5. All bylaws, orders, resolutions, and ordinances, or parts thereof, inconsistent
herewith are repealed to the extent only of such inconsistency. This repealer shall not be construed
to revise any bylaw, order, resolution, or ordinance, or part thereof, theretofore repealed.
INTRODUCED, READ, APPROVED, AND ORDERED PUBLISHED ONCE IN FULL ON
FIRST READING this 2nd day of December, 2014, and a public hearing shall be held on this
Ordinance on the 16th day of December, 2014, at the regular meeting of the Town Council of the
Town of Vail, Colorado, in the Municipal Building of the town.
ATTEST:
Patty McKenny, Town Clerk
Ordinance No. 20, Series of2014
12/2/2014
Andrew P. Daly, Mayor
TOWN OF VAIN
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: December 2, 2014
ITEM/TOPIC: Second reading of Ordinance No. 19, Series 2014, an Ordinance providing for
the levy assessment and collection of town property taxes due for the 2014 tax year and
payable in the 2015 fiscal year.
PRESENTER(S): Kathleen Halloran, Finance Director
ACTION REQUESTED OF COUNCIL: Approve or approve with amendments Ordinance No.
19, Series 2014
BACKGROUND: Please see attached memo
STAFF RECOMMENDATION: Approve or approve with amendments Ordinance No. 19,
Series 2014
ATTACHMENTS:
Mil Levy
12/2/2014
TOWN OF VAIL
TO: Vail Town Council
FROM: Finance Department
DATE: December 2, 2014
SUBJECT: Mil Levy Ordinance
I. SUMMARY
Authorization for the collection of property taxes in 2015
II. DISCUSSION
You will be asked to approve the attached mil levy ordinance upon second reading on Tuesday
evening. This ordinance authorizes the collection of property taxes in 2015 based upon 2014
assessed valuations of property within the town's boundaries. Eagle County is responsible for
assessing values and for collecting property taxes on our behalf. The town is required by
Colorado state law to certify the mil levy by December 15 of each year.
The attached ordinance has been updated from the first reading to reflect revised
assessed valuations from the county.
The property tax authorized by the attached ordinance will generate $4.1 million in revenue in
2015, representing approximately 7% of the town's total revenue.
12/2/2014
ORDINANCE NO. 19
SERIES OF 2014
AN ORDINANCE PROVIDING FOR THE LEVY ASSESSMENT AND COLLECTION
OF TOWN AD VALOREM PROPERTY TAXES DUE FOR THE 2014 TAX YEAR AND
PAYABLE IN THE 2015 FISCAL YEAR.
WHEREAS, it is necessary for the Town Council to provide for the levy, assessment and
collection of Town ad valorem property taxes due for the 2014 year and payable in the 2015
fiscal year.
NOW, THEREFORE, be it ordained by the Town Council of the Town of Vail,
Colorado, that:
1. For the purpose of defraying part of the operating and capital expenses of the
Town of Vail, Colorado, during its 2015 fiscal year, the Town Council hereby levies a property
tax of 4.735 mills upon each dollar of the total assessed valuation of $878,782,510 for the 2014
tax year of all taxable property within the Town, which will result in a gross tax levy of
$4,160,797 calculated as follows:
Base mill levy 4.690 $4,121,490
Abatement levy .045 _ 39,307
Total mill levy 4.735 4 160 797
Said assessment shall be duly made by the County of Eagle, State of Colorado, as directed by the
Colorado Revised Statutes (1973 as amended), and as otherwise required by law.
2. If any part, section, subsection, sentence, clause or phrase of this ordinance is for
any reason held to be invalid, such decision shall not affect the validity of the remaining portions
of this ordinance; and the Town Council hereby declares it would have passed this ordinance,
and each part, section, subsection, sentence, clause or phrase thereof, regardless of the fact that
any one or more parts, sections, subsections, sentences, clauses or phrases be declared invalid.
3. The Town Council hereby finds, determines, and declares that this ordinance is
necessary and proper for the health, safety, and welfare of the Town of Vail and the inhabitants
thereof.
4. The repeal or the repeal and reenactment of any provision of the Municipal Code
of the Town of Vail as provided in this ordinance shall not affect any right which has accrued,
Ordinance 19, Series of 2014
12/2/2014
any duty imposed, any violation that occurred prior to the effective date hereof, any prosecution
commenced, nor any other action or proceedings as commenced under or by virtue of the
provision repealed or repealed and reenacted. The repeal of any provision hereby shall not
revive any provision or any ordinance previously repealed or superseded unless expressly stated
herein.
5. All bylaws, orders, resolutions, and ordinances, or parts thereof, inconsistent
herewith are repealed to the extent only of such inconsistency. This repealer shall not be
construed to revise any bylaw, order, resolution, or ordinance, or part thereof, theretofore
repealed.
INTRODUCED, READ ON FIRST READING, APPROVED AND ORDERED
PUBLISHED ONCE IN FULL, this 18th day of November, 2014. A public hearing shall be
held hereon at 6 P.M. on the 2nd day of December, 2014, at the regular meeting of the Town
Council of the Town of Vail, Colorado, in the Municipal Building of the Town.
Andrew P. Daly, Mayor
ATTEST:
Patty McKenny, Town Clerk
READ AND APPROVED ON SECOND READING AND ORDERED PUBLISHED IN FULL this
2nd day of December 2014.
ATTEST:
Patty McKenny, Town Clerk
Ordinance 19, Series of 2014
Andrew P. Daly, Mayor
12/2/2014
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: December 2, 2014
ITEM/TOPIC: Adjournment (estimated 7:45 p.m.)
12/2/2014
TOWN OF VAIN