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HomeMy WebLinkAbout2014-12-02 Agenda and Support Documentation Town Council Work SessionNOTE VA 3 M VAIL TOWN COUNCIL WORK SESSION AGENDA VAIL TOWN COUNCIL CHAMBERS 75 S. Frontage Road W. Vail, CO 81657 10:30 A.M., DECEMBER 2, 2014 TOWN QFVAIL� Times of items are approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. Public comments on work session item may be solicited by the Town Council. ITEM/TOPIC: Discussion about keeping Vail in a Leadership Position. (120 min. ) PRESENTER(S): Vail Town Staff ACTION REQUESTED OF COUNCIL: The staff requests that Council listen to the presentation, ask questions and provide direction to prioritize near and long term initiatives. BACKGROUND: The Vail Town Council identified in the Council Action Plan 2014-16 a need for a competitive assessment in order to remain the premier international mountain resort community. Council contracted with RRC to begin the process by gathering information in a comprehensive and carefully presented way in order to ground discussions of Vail's competitive future, which was presented and discussed at a Council retreat on July 15, 2014. On August 19, 2014, RRC focused on a topline overview of those findings and recommended focus areas for Vail going forward in order to sustain Vail's economic health. Today's Council retreat is intended to develop near and long term priorities for keeping Vail in a leadership position. ITEM/TOPIC: Council Lunch Break 12:30 pm to 1:00 pm. Lunch will be provided for Council (30 min.) ITEM/TOPIC: DRB/PEC Update (10 min. ) PRESENTER(S): Warren Campbell, Planner ITEM/TOPIC: Council interviews for appointments to the Commission on Special Events (CSE). (60 min. ) PRESENTER(S): Patty McKenny, Town Clerk ACTION REQUESTED OF COUNCIL: The interviews occur during the work session and the four appointments will be made during the evening session. BACKGROUND: Town Council will have an opportunity to interview eleven candidate for four (4) vacancies which exist on the Commission on Special Events (CSE) at the December 2nd meeting. One of these vacancies has occurred per the attached letter received Tub'9699)November 25th from CSE member Booby Bank, who resigned his position as of year end. 5. ITEM/TOPIC: Business Licenses for Rental by Owner (30 min.) PRESENTER(S): Stan Zemler, Town Manager, Matt Mire, Town Attorney and Judy Camp, Former Chief Administration Officer ACTION REQUESTED OF COUNCIL: Staff requests feedback from Town Council regarding Rentals by Owner (RBO's) based on information provided in the attached memo and draft ordinance. BACKGROUND: Please see attached memo and draft ordinance STAFF RECOMMENDATION: Staff recommends that Town Council provide direction regarding sales tax collection from RBO's 6. ITEM/TOPIC: Information Update: 1) October Sales Tax Memorandum (will be provided at the December 2, 2014 Council meeting) 2) November Revenue Highlights 3) Vail Valley Athlete Commission Memorandum (5 min.) 7. ITEM/TOPIC: Matters from the Mayor, Council and Committee Reports. (15 min.) 8. ITEM/TOPIC: Adjournment (estimated 3:00 p.m.) NOTE: UPCOMING MEETING TOPICS AND ESTIMATED TIMEFRAMES BELOW (ALL ARE APPROXIMATE DATES AND TIMES AND SUBJECT TO CHANGE) THE NEXT REGULAR VAIL TOWN COUNCIL MEETING WORK SESSION WILL BEGIN AT APPROXIMATELY 12:30 P.M. (or TBD), TUESDAY, DECEMBER 16, 2014 IN THE VAIL TOWN COUNCIL CHAMBERS Ongoing agenda items DRB/PEC updates WS - 15 min.; Information Updates Attachments: WS - 15 min.; Executive Session items: 30 min.; Consent Agenda: 5 min.; Town Manager Report: 5 min. Other proposed agenda items: Mountain Travel Update from DestiMetrics (Vail Economic Advisory Council) - 12/16 Second Reading of Supplemental Budget - ES - 12/16 170 Noise Mitigation - WS & ES - 12/16 2015 Security Plan Update - WS - 30 min. - 12/16 VLMDAC Board Vacancy Interviews and Appointments WS & ES - 12/16 Colorado Ski Museum Project Update - 1/2 Proposed Future Agenda Items Council Action Plan Items: **Defining Balanced Community - TBD **Parking & Transportation - TBD **Technology - TBD **Half Day Retreat w/ VLHAl2/T904 Site visit of Vail Children's Garden of Learning preschool - TBD Ford Park: Managed Parking Program - TBD Ford Park Parking Reservation System - TBD Meet with Avon Town Council - TBD Investment Policy Update ES - TBD 1-70 Vail Underpass Updates - ES - TBD Clean Up Title 12 Land Use Regs / Ordinance - TBD Housing Strategic Plan - George - TBD 12/2/2014 TOWN OF VAIN VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: December 2, 2014 ITEM/TOPIC: Discussion about keeping Vail in a Leadership Position. PRESENTER(S): Vail Town Staff ACTION REQUESTED OF COUNCIL: The staff requests that Council listen to the presentation, ask questions and provide direction to prioritize near and long term initiatives. BACKGROUND: The Vail Town Council identified in the Council Action Plan 2014-16 a need for a competitive assessment in order to remain the premier international mountain resort community. Council contracted with RRC to begin the process by gathering information in a comprehensive and carefully presented way in order to ground discussions of Vail's competitive future, which was presented and discussed at a Council retreat on July 15, 2014. On August 19, 2014, RRC focused on a topline overview of those findings and recommended focus areas for Vail going forward in order to sustain Vail's economic health. Today's Council retreat is intended to develop near and long term priorities for keeping Vail in a leadership position. ATTACHMENTS: Keeping Vail in a Leadership Position 12/2/2014 TOWN OF VAIL � Memorandum To: Vail Town Council From: Vail Town Staff Date: December 2, 2014 Subject: Keeping Vail in a Leadership Position T_Ta:(r]:T9111►1R� The Vail Town Council identified in the Council Action Plan 2014-16 a need for a competitive assessment in order to remain the premier international mountain resort community. Council contracted with RRC to begin the process by gathering information in a comprehensive and carefully presented way in order to ground discussions of Vail's competitive future, which was presented and discussed at a Council retreat on July 15, 2014. On August 19, 2014, RRC focused on a topline overview of those findings and recommended focus areas for Vail going forward in order to sustain Vail's economic health. Today's Council retreat is intended to develop near and long term priorities for keeping Vail in a leadership position. ACTIONS REQUESTED OF COUNCIL The staff requests that Council listen to the presentation, ask questions and provide direction to prioritize near and long term initiatives. 12/2/2014 1 � q t * ~ • ! w a f t l t 1 y7 a .�:aq•�-"5� rr'•a �s i M�� -r,i % i Ly, •'s �, ,f���� ��••y. 7 `S^�'� .�,q j +s., � �� �� � _��r�� �., r { • � - i�, ��_ od:° 1 �`. a1 r .: d' {.1 � 5;' i� �y _ IliiAj# x°16.. v. y Y 4•R,'1 .. "What have we learned?" • The July meeting, led by RRC, was about reviewing an expansive fact -based exploration of Vail's positioning; the August meeting looked toward the future; today we will be developing near and long term priorities • The overarching finding from the Competitive Analysis is that the Town of Vail and Vail Resorts are doing most things very well. Don't forget that we are at the top by most measures • Continue to improve in the areas where we perform well by striving for excellence, while also focusing on areas of opportunity as Vail plans for the future 12/2/2014 Town of Vail 12/02/14 2 0 TOWN OF VAIL Vail's Competitive Analysis bJ�j�)-r= I1�ffJ` �)� JAal Ijda� If) (,jud ��jd, • Colorado population will grow overall, as will population in the mountain areas • Destination Skier and Rider visitation growth presents challenges in light of demographics and will likely be increasingly weather dependent • International visitors continue to present an opportunity, especially Mexico and Brazil il • Summer growth has great potential, especially if it is given strategic attention • Millennials and Gen Xers are the future. There is a need and opportunity to better understand and plan around this group. Target the affluent and aspirational — aim where our current customer is • Transfers of wealth will occur. What will this look like for Vail? • Climate change is to be expected — creating challenges and opportunities 12/2/2014 Town of Vail 12/02/14 3 11 TOWN OF VAIL Vail's Competitive Analysis - r f i � I�E-liJ (-� �) frJD -rJyJ`l ArI�'JJv/�!�5 �IJ�)�vJ�::Jd'J • Vail is at or near the top in most competitive economic measures that were evaluated including winter skier/rider visits nationally, winter and summer occupancy, winter rate (summer is relatively weaker), sales tax recovery since 2008, etc. • Park City is identified as a notable competitive force based on purchase by Vail Resorts, size, product, proximity to a major airport and the potential for the Interconnect. There are other lessons to be learned and elements of success found in a variety of comparable communities including: Aspen/Snowmass, Whistler, Breckenridge and Jackson Hole 12/2/2014 Town of Vail 1 12/02/14 4 .i 0 TOWN OF VAIL Vail's Competitive Analysis - r f i � I�E-ljJ (-� �) frJD -rJyJ`l ArI�'jJv/�j�5 �Ij�)�vJ�::jd'j .i • Air service is a concern with significant declines since 2007-08. Also, summer air service is limited and is a weakness when compared to both Aspen and Jackson Hole • Regarding winter guest perceptions, Vail has extremely strong brand awareness and the back bowls are iconic. Ratings of the mountain and Town are generally very positive, but parking, crowding and opinions concerning cost and value require continued attention 12/2/2014 Town of Vail 1 12/02/14 5 0 TOWN OF VAIL Ir11� �;�)fj�;1!J�;J�)fj �)r h ffj �tdI] rh1 J'Dun(1 JI j d'IJ� J rhJ ) �DIID ifj-,, • We need to create facilities that support events; again, quality and not quantity. We're not designed for quantity • We should look at creating opportunities for different types of businesses ones that would allow guests to stay out later • Develop an understanding of product offerings that respond to the next generation and the international guest. Identify needs of Millennials and Gen- Xers who fit Vail's customer profile. Market research is needed • Identify physical improvements to be made. Improve signage. Look at underutilized assets such as Dobson, Ford Amphitheater and Vail Nature Center • Maximize access to natural resources • Increase capacity and lift at Eagle Airport to create more opportunity for the destination guest to travel easily to Vail 12/2/2014 Town of Vail 1 12/02/14 6 l\� 1/ TOWN OF VAIL a UpDfjlJJJrJtJJ rJIJ� �Jr rt1�' �JIJ�; !J J�tJ J1 rtJ� IJJ��rJJJe) ria � "�JJ JFJ='.I�" fJi f, I • The World's most connected resort • Identify needs of the next generations and the international guests • New/updated facilities to support entertainment events and "iconic activities" • Maximize access to natural resources • Expand the vacation experience through technology • Encourage continuous updating and maintenance of existing facilities and properties • More flights into EGE and a permanent funding mechanism 12/2/2014 Town of Vail 1 12/02/14 7 J 0 TOWN OF VAIL Near or Long Term Priority r��; J r�x1 J r�)r �Ajjl g�)jfjg , Technology — Vail becomes a thoroughly "connected" community • Continue to upgrade cellular and digital services throughout the town • Use best available technology to enhance communications with guests and residents. Build on emerging technology and take full advantage of advances gained through the World Championships. Additionally, look to enhanced signage; enhanced vacation planning on web site and mobile devices and up to the minute and state of the art information systems regarding transportation and parking, lines/crowding (in town and on the mountain); and other conditions and events to enhance the experience • Recognize that Vail Resorts is a leader in using technology to communicate with guests. Leverage that reputation and other available opportunities (the GoPro name, etc.) to build the idea that Vail is "tech easy" — Millennials expect and value it 0 12/2/2014 TOWN 0 F VAI L Town of Vail 1 12/02/14 g Near or Long Term Priority A Seamless Guest Experience — Excellence in all respects • Customer Service — collaboration with VR, training, recognition, TOV czar • Parking and Transportation (in town, from the airports and on 1-70) • Communications — (See above reference to using technology to drive communications.) Starting in advance of the visit (trip planning, road conditions, etc. and carrying through the entire visit) enhanced communications with guests and residents may be used for continuous improvement of the experience • Attention to conditions of crowding and lines • Perception of value • Continue to track the opinions of year-round and seasonal residents (using the Community Survey and other sources); "excellent" ratings are the goal • Focus on opportunities with the International markets 0 12/2/2014 TOWN 0 F VAI L Town of Vail 1 12/02/14 g Near or Long Term Priority J Physical improvements • Economic and other regulatory changes • Address the critical situation with lack of employee housing • Continue to improve the overall residential housing stock and lodging product, both in function and appearance • Consider design enhancements and physical improvements to address the desires and demand from the millennial generation — make best use of scarce land • Recognize that workforce housing (middle income) remains an important concern, especially among younger members of the community • Provide enhanced places to gather (plazas, concert venues, meeting spaces, etc.) • Continue to develop the trail system for pedestrians and bikes. Maps, signage and other branded tools can enhance Vail Is reputation for trails. • Protect and maximize natural resources. Green is expected, especially by the millennial generation 0 12/2/2014 TOWN OF VAI L Town of Vail 1 12/02/14 10 Near or Long Term Priority Leadership • Looking to the future, encourage involvement and recruitment from a more diverse and younger aged resident group • Encourage new types of training and involvement to cultivate future leaders in collaboration with VR • Look for new and better ways to communicate with the younger residents. Recognize that they are the heavy users of social media — continue to build the Town's presence in this area as a bridge to the future • In keeping with the Vail Council's goal for philanthropic participation, work to expand the trust, relationships and economic support from all of Vail's stakeholders — residents, part-time residents, guests and institutions to create amenities that fulfill long-term economic goals 12/2/2014 Town of Vail 1 12/02/14 11 0 TOWN OF VAIL Near or Long Term Priority r_1 r�Jr1�JJ r�� VJJ �OJIJ� f�)nv:�Ir�J, Broaden the Sustainable Economy • Continue to work with the Vail Valley Medical Center to develop a functional plan that meets corporate and community objectives • Work to expand the Eagle Airport in terms of capacity and number of domestic flights in summer and winter • Analyze the potential for "Ione eagles" as a component of economic growth and stability • Consider town -owned space for non -profits or other groups that could share facilities • Pay attention to the health of the retail community. Shopping is a vital part of the guest experience and it can't be taken for granted • The tourism -based economy merits attention as well. Working with Vail Resorts to take advantage of synergies, segments such as international guests, Millennials and summer visitation can provide avenues for growth 12/2/2014 TOWN OF VAI L Town of Vail 1 12/02/14 12 Near or Long Term Priority Events • Continue to evaluate the current mix of events and look to strategically enhance the offerings. Give attention to events that serve multiple purposes including reinforcing Vail's brand, reaching out to Millennials and Generation X, International guests, filling beds midweek, etc. • Quality not quantity • Balance messaging of events with reasons guests come to Vail e.g. natural beauty, enjoy outdoors and be with family and friends 12/2/2014 Town of Vail 1 12/02/14 13 0 TOWN OF VAIL Recommendations and Next Steps As Vail looks to the future and to opportunities to sustain economic health, the identified Focus Areas should be prioritized. The findings from this work can be used to underpin planning efforts across all areas of Town services. Further, the data presented can be used to refine and integrate into existing strategic plans (Public Works, Police, Parking, Housing, Economic Development, etc.) to ensure that Vail is maximizing all its resources to long-term economic advantage Once priorities are identified, determinations will need to be made about next steps: • Can these priorities be accomplished within existing budgets or are additional dollars and/or resources required? • How are the priorities implemented and what are the timelines (near term or long term)? 12/2/2014 Town of Vail 12/02/14 14 0 TOWN OF VAIL 4" ' r AU VL �. IIS._ y, r� y" • qi rna SIS a 2014-2015 2013-2014 2012-2013 ASE vs. EGE Capacity Changes #Seats � IX Flights � � #Markets O O o 0 0 0 0 O O O Ln O Ln I- Ln N EGE ASE `�' `� 2014-2015 2013-2014 2012-2013 ■ EGE ASE 0 0 o a o a N M 2014-2015 2013-2014 2012-2013 o Ln O Ln -1 -1 EGE ASE L J • ASE has gained capacity with new markets and increased peak frequencies • EGE has lost capacity due to aircraft size reduction (737 vs 757) and loss of peak frequencies EGE and ASE Service Comparison Mkt Airline ASE Freq EGE Freq ASE # flts EGE # flts ASE Ttl Seats EGE Ttl Seats Atlanta Delta 1 daily 1 daily 100 100 6,500 18,000 Chicago American 1 daily 110 14,080 Chicago United M MM W"I Dallas American 1 daily 2 daily 110 220 7,150 46,438 Denver United 10 daily 4 daily 1,100 440 77,000 31,240 1-lnuctnm Los Angeles American1 daily 1 daily 110 110 7,150 14,080 United 4� daily W__ Miami American 1 daily 110 20,020 Minneapolis Delta New York/JFK American Newark United San Francisco United Toronto Air Canada 1 Sat 1 Sat 15 3 975 1 daily 110 1 daily 110 F 2 daily 22-0 15,404' 1 Sat 15 540 20,020 12,980 1,800 Seats Var ASE vs. EGE (11,500) (14,080) (39,288) 45,760 (6,930) (20,020) 435 (20,020) (12,980) (1,800) Resort Budgets for Air Service $3.5 Mil $3.5 Mil $2.0 Mil $2.0 Mil $2.0 Mil $900K $400K $264K Telluride ❑ Steamboat Jackson Hole Mammoth Sun Valley Crested Butte Aspen EGE Competitive Resort Funding Models Resortjr A Ir Funding Source Budget De Telluride 2% tax on restaurants & $3.5 Mil. YES lodges Steamboat LIVID 2% &.25% sales tax $3.5 Mil. YES Sun Valley 1% Sales Tax $2 Mil. YES Mammoth Tax on Sales and Lodging $2 Mil. YES Jackson Hole Town of Jackson $2 Mil. SOME contributes Crested Butte Sales tax, variable, .35% $900K YES to .6% Aspen Voluntary Public and $400K NO Private Sources EGE Voluntary Public and $264K NO Private Sources Cost per Deal is Double for EGE vs. ASE Average seats per flight 140 120 100 80 Average 60 seats per 40 flight 20 0 ASE EGE Average cost per flight $5,000 - $4,000 $3,000 Average $2,000 cost per flight $1, 000 $0 ASE EGE ASE can only accommodate regional jet aircraft while EGE can only accommodate mainline jet aircraft which effectively doubles the opportunity cost (and seat capacity) for deals to EGE vs. ASE Potential EGE New Service Options Wash DC (United) Charlotte (American) Seattle (Alaska) Oakland (Allegiant) 1 Sat 11770 65% 11151 15 $500,000 $435 3x/week 5,760 65% 3,744 45 $300,000 $80 2x/week 3,600 65% 2,340 30 $200,000 $85 2x/week 3,600 65% 21-340 30 $100,000 $43 • All of these opportunities have previously been discussed with the airlines, specific aircraft availability and costs TBD TOWN OF VAIN VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: December 2, 2014 ITEM/TOPIC: Council Lunch Break 12:30 pm to 1:00 pm. Lunch will be provided for Council 12/2/2014 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: December 2, 2014 ITEM/TOPIC: DRB/PEC Update PRESENTER(S): Warren Campbell, Planner ATTACHMENTS: November 19, 2014 DRB Meeting Results November 24, 2014 PEC Meeting Results 12/2/2014 TOWN OF VAIN TOWN OF VA MEMBERS PRESENT Andy Forstl Brian Gillette Rollie Kjesbo Bill Pierce DESIGN REVIEW BOARD AGENDA PUBLIC MEETING November 19, 2014 Council Chambers 75 South Frontage Road West - Vail, Colorado, 81657 PROJECT ORIENTATION SITE VISITS MEMBERS ABSENT Tom Dubois 1. Ford Park Playground - 530 South Frontage Road East 2. Sunlight Condominiums - 2289 Chamonix Lane MAIN AGENDA Ford Park Lower Bench DRB140510 Final review of new construction (playground, restrooms) 530 South Frontage Road East/Unplatted Applicant: Town of Vail, represented by Todd Oppenheimer ACTION: Approve MOTION: Kjesbo SECOND: Forstl CONDITION(S): None VOTE: 4-0-0 2. Sunlight Condominium Association DRB140519 Final review of a minor exterior alteration (entry) 2289 Chamonix Lane/Lot 6, Block A, Vail Das Schone Filing 1 Applicant: Sunlight Condominium Association represented by Beth Cooney ACTION: Table to December 3, 2014 MOTION: Kjesbo SECOND: Forstl VOTE: 4-0-0 STAFF APPROVALS Vail Golf Club DRB140250 Final review of a minor exterior alteration (landscaping) 1778 Sunburst Drive/Lot 3, Sunburst Filing 3 Applicant: Vail Recreation District, represented by Scott Todd Bathgate Residence DRB140424 Final review of an addition (basement, bedroom, dining, decks) 1543 Matterhorn Circle Unit 7 (Parkside Villas)/Unplatted Applicant: Margaret Bathgate, represented by Beth Levine Architects Barmum Trust #1 ETAL Residence DRB140432 Final review of an addition (mudroom, stair) 1886 West Gore Creek Drive/Lot 50, Vail Village West Filing 2 Applicant: Barmum Trust #1 ETAL, represented by Bill Nutkins 12/2/2Pje 1 2:15pm 3:OOpm Jonathan Joe Jonathan Joe Warren Masterson Residence DRB140454 Final review of a minor exterior alteration (deck) 5025B Main Gore Place/Parcel 5, Sundial Phase 1 Applicant: Tim Masterson, represented by Colorado Craftsmen Joe Ptasnik Residence DRB140479 Joe Final review of minor exterior alterations (windows, doors, siding) 4977 Juniper Lane Unit A/Lot 2, Block 4, Bighorn Subdivision 5th Addition Applicant: Michael and Joy Ptasnik, represented by Ago Studios Fisher 7131 Corp. Residence DRB140483 Final review of a changes to approved plans (crawlspaces) 100 Vail Road/Lot 35, Block 7, Vail Village Filing 1 Applicant: Fisher 7131 Corp, represented by Nedbo Construction Warren Maloff Residence DRB140485 Joe Final review of an addition (bedroom) 770 Potato Patch Drive Unit 5/Lot 6, Block 2, Vail Potato Patch Filing 1 Applicant: Perry A Maloff Separate Property Trust, represented by Nedbo Construction Maslak Residence DRB140495 Final review of a minor exterior alteration (landscaping) 1979 Sunburst Drive/Lot 12, Vail Valley Filing 3 Applicant: Samuel Maslak, represented Colorado Tree Services Ferguson Residence DRB140500 Final review of a changes to approved plans (water feature) 1250 Westhaven Circle/Lot 30, Glen Lyon Applicant: John Ferguson, represented by William Reslock Stadler Residence DRB140504 Final review of a minor exterior alteration (landscaping) 2703 Cortina Lane/Lot 9, Block A, Vail Ridge Applicant: Peter Stadler Ferdows Residence DRB140505 Final review of a minor exterior alteration (roof) 4957 Juniper Lane/Lot 3, Block 4, Bighorn 5th Addition Applicant: Christine Ferdows, represented by Michael Maggini Cupid Ltd DRB140507 Final review of an addition (bedroom, living room) 1628 Vail Valley Drive Unit B/Lot 1, Warren Pulis Subdivision Applicant: Cupid LTD., represented by Pure Design Studio Joe Warren Joe Joe Joe Northridge Condominium Association DRB140508 Jonathan Final review of a minor exterior alteration (landscaping) 2437 Chamonix Lane/Lot 23, Block A, Vail Das Schone Filing 1 Applicant: Northridge Condominium Association, represented by Alex Cudney Chateau D'Oex LLC DRB140509 Joe Final review of a changes to approved plans (retaining wall, windows) 3816 Lupine Drive/Lot 8, Bighorn 2nd Addition Applicant: Chateau d'Oex, represented by Jake's Drafting Service 12/2/2Pje 2 Lion's Ridge Apartments DRB140511 Final review of changes to approved plans (windows, roof) 1265 North Frontage Road West/Lot 2, Timber Ridge Subdivision Applicant: Lion's Ridge Apartments, represented by Berglund Architects Pitkin Creek Park Condo Association DRB140513 Final review of a minor exterior alteration (landscaping) 3921 Bighorn Road/Pitkin Creek Park Phase I Applicant: Pitkin Creek Park Condo Association, represented by Bob Steinke Richey Residence DRB140516 Final review of a minor exterior alteration (vent) 5020 Main Gore Place #1-2/Vail East Townhomes Applicant: Timothy Richey, represented by R & H Mechanical Lion Square Condo Association DRB140517 Final review of a minor exterior alteration (exhaust fan) 660 Lionshead Place/Lot 1, Vail Lionshead Filing 1 First Addition Applicant: Lion Square Condo Association represented, by R & H Mechanical Stephens Park DRB140518 Final review of a minor exterior alteration (fence) 2470 South Frontage Road West/Unplatted Applicant: Town of Vail, represented by Gregg Barrie Snow Forest Chalet DRB140520 Final review of a minor exterior alteration (landscaping) 186 Forest Road/Lot 9, Block 7, Vail Village Filing 1 Applicant: Snow Forest Chalet LLC, represented by Colorado Tree Services Betty Ford Alpine Gardens DRB140521 Final review of a change to approved plans (roof terrace) 530 South Frontage Road/Unplatted Applicant: Betty Ford Alpine Gardens, represented by Hunn Consulting Group Chamonix Chalets HOA DRB140524 Final review of a minor exterior alteration (landscaping) 2469 Chamonix Lane #E-4/Lot 16 & 17, Block C, Vail Das Schone Filing 1 Applicant: Chamonix Chalets HOA, represented by Ceres Landcare, Michael Earl Casanova Residence DRB140526 Final review of a minor exterior alteration (paint) 4205 Columbine Way #23/Bighorn Terrace Applicant: Francis Casanova, represented by Alan J. Kessloff Schulman Residence DRB140528 Final review of a changes to approved plans (patio wall) 1772 Alpine Drive/Lot 10, Vail Village West Filing 1 Applicant: Dave Schulman represented, by MPP Design Shop, Michael Pukas Vail Golf Course DRB140529 Final review of a minor exterior alteration (stream bank restoration) 1775 Sunburst Drive/Unplatted Applicant: Town of Vail, represented by Chad Salli 12/2/2Pje 3 Warren Jonathan Joe Jonathan Warren Jonathan Jonathan Jonathan Jonathan Warren Jonathan Miller Revocable Trust DRB140531 Final review of a minor exterior alteration (vent) 121 W. Meadow Drive #104/Lot D2, Vail Village Filing 2 Applicant: Miller Revocable Trust, represented by RKD Architects Watts Residence DRB140532 Final review of a minor exterior alteration (driveway) 1170 Casolar Del Norte #B/Lot 8, Casolar Vail Applicant: Barry K. Watts Berkshire Hathaway Real Estate DRB140533 Final review of a sign (business identification) 511 E. Lionshead Circle/Lot 3, Block 1, Vail Lionshead Filing 1 Applicant: Michael Slevin Warren Jonathan Jonathan The applications and information about the proposals are available for public inspection during regular office hours in the project planner's office, located at the Town of Vail Community Development Department, 75 South Frontage Road. Please call 479-2138 for information. Sign language interpretation available upon request with 24 hour notification. Please call 479-2356, Telephone for the Hearing Impaired, for information. 12/2/2Pje 4 TOWN OF VAIL' PLANNING AND ENVIRONMENTAL COMMISSION November 24, 2014 at 12:30pm TOWN COUNCIL CHAMBERS / PUBLIC WELCOME 75 S. Frontage Road - Vail, Colorado, 81657 MEMBERS PRESENT Dick Cleveland Webb Martin Pam Hopkins Luke Cartin MEMBERS ABSENT Henry Pratt John Rediker Michael Kurz Site Visit: None 30 minutes 1. A presentation and discussion of the Town's proposed options for reducing the use of plastic bags at grocery stores in Vail through the encouraged use of re -useable shopping bags. Planner: Kristen Bertuglia, Environmental Sustainability Manager Kristen Bertuglia, Environmental Sustainability Coordinator, presented the steps the TOV has taken over the past few years to reduce the use of plastic bags in the community. Kristen gave an overview of the plastic bag issue and provided a PowerPoint presentation. Included in the presentation were results of community surveys, statistics on other jurisdictions and their approaches to plastic bags. Kristen discussed the spectrum of bag programs ranging from education on one end of the continuum to a ban on all disposable bags on the other. The current proposal would include a ban on plastic bags at the grocery store and a 10 cent fee on paper bags. The fee would be split 25/75 with the stores (75% to town for educational purposes.) The elements of this proposed program and next steps were outlined. Commissioner Martin gave his support for the measures and inquired about the reason for the fee being returned to the grocery store. Commissioner Cleveland questioned the level of support from the business community and provided his thoughts on the matter. Cleveland asked about how Breckenridge dealt with those visitors who were unprepared for not being able to use plastic bags. Bertuglia provided information about what various towns have done to address guests. Bertuglia elaborated on the prior efforts to educate people on the benefits of reusable bags, programs which provided free reusable bags, bag challenge participation, etc. Commissioner Cleveland stated his support for the program as proposed. Commissioner Martin encouraged the program to include other retailers besides grocery stores. Commissioner Cleveland encouraged the program to incentivize additional businesses to participate. Questions about the farmers market and other similar events were brought up. Bertuglia stated that for the past couple of years plastic bags were not provided at the farmers market. The public was encouraged to bring their reusable bags or purchase a reusable bag. 1 P/,D 14 Commissioner Hopkins supports the efforts and supports expanding the requirements to all retailers. Richard Liebhaber raised the question about handles on paper bags and asked about bags supplied by hoteliers. Bart Longworth, new resident recently from Portland, Oregon talked about his experiences with reusable bags and his general thoughts on the matter. He supported the effort and encouraged the town to take a leadership role reducing plastic bags. 90 minutes 2. A request for a recommendation to the Vail Town Council on the adoption of the Vail Valley Medical Center Master Plan, to establish a comprehensive redevelopment plan for the Vail Valley Medical Center, Lot 10 (Town of Vail parking lot), and US Bank Building, located at 181 and 281 West Meadow Drive and 108 South Frontage Road West/ Lots E, F, and 10 Vail Village Filing 2, and Lot D-2, A Resubdivision of Lot D Vail Village Filing 2, and setting forth details in regard thereto. (PEC140011) Applicant: Vail Valley Medical Center, represented by Braun and Associates Planner: Warren Campbell ACTION: Tabled to January 12, 2015 MOTION: Martin SECOND: Hopkins VOTE: 3-0-1 (Cleveland recused) Commissioner Cleveland recused himself due to a conflict. George Ruther, Director of Community Development, briefed the Commission on the status of the review and the schedule moving forward. Ruther discussed that a final recommendation would be requested on January 12, 2015. Warren Campbell provided details on correspondence received concerning the master plan. Campbell provided information on what would be presented today including the relevant topics and relevant materials, generally related to the emergency helipad. Tom Braun, representing the applicant, provided a quick update on a possible land exchange between the hospital and the Evergreen Lodge and the status of those discussions. Ruther spoke to the time necessary to flush out any possible land swap. Ruther also spoke to the schedule of the master plan, its original intent and modifications that may be presented to the town council concerning timing of applications. Ruther spoke to the hospitals desired schedule and the towns desire that the master plan be completed prior to any analysis of any development proposals. A change to this understanding will be presented to the town council so that an initial application for a conditional use permit (west wing) could be submitted prior to the adoption of the master plan. Finally, Ruther spoke to the overall intent of the plan and how it relates to other master type plans in the town. Braun walked through a slide that lays out an approach to master planning, the CUP process and future construction timeframes. The importance of the west wing moving forward was presented. How the master plan can move forward concurrently with the review of the west wing was provided. Doris Kirchner, CEO of the VVMC, spoke to the possibility of a land exchange while still moving forward with the Fourth Floor for the Steadman Clinic (west wing) with the goal of consolidating their operations in one location, currently spread out over four areas. Kirchner spoke to the potential of losing medical personal being recruited by hospitals in other regions, the need to break ground in the spring and be under construction in the summer time, and other reasons why moving forward is imperative while land exchange discussion are ongoing. Ruther introduced the third item to be discussed, an evaluation of the proposed location of the emergency helipad by the town's helipad consultant, Ray Stanton of RES Aviation Services Inc. Ruther spoke to Mr. Stanton's credentials. Stanton spoke to his charge to review the documents related to the emergency helipad provided in the master plan process and his findings. Stanton discussed the other sources of information used in his analysis. Specifically, Stanton spoke to the applicable requirements related to protection zones. Stanton spoke to the differences between requirements and recommendations Stanton illustrated this through comparing a ground based emergency helipad with an elevated pad. Stanton spoke to his opinion that the proposed emergency helipad is safer than the existing location. Stanton spoke to his recommendations which include an acceptance of the proposed location with one exception: that being a revised approach/departure path. Stanton spoke to the advantages of the recommended flight path. Included in his recommendation was the installation of an Automated Weather Observation System (AWOS). Commissioner Cartin asked Stanton to provide some insight on additional aspects of emergency helipads that the Commission should be cognizant of related to emergency helipads moving forward in the review process. Stanton spoke to the intrusion and encroachment of buildings and vegetation post construction into the FATO, extended FATO and established approach and departure paths. Commissioner Cartin requested clarification of Stanton's support for the proposal in relation to existing conditions. Stanton discussed a study from Portland, Maine which identified and quantified the risk with multiple transfer points contributing to a decrease in patient health. Commissioner Webb asked about the helicopter protection zone (HPZ) and if it was required. Stanton stated they were not required and spoke to the purpose of FAA advisory circulars and how they apply to private facilities. Commissioner Webb asked how a HPZ can effect the development on adjacent properties. Stanton explained that an HPZ is recommended for the approach/departure paths of a helipad. Rex Alexander, with Heli -Experts, spoke to Stanton's recommendation concerning flight paths. Alexander contrasted different surface areas and how they are addressed in the FAA regulations. Alexander provided additional information concerning flight paths, airspace areas and protection zones. Commissioner Cartin asked about the effect of the revised flight path on the municipal site as it would be partially located above the site. Ruther addressed Cartin's inquiry and steps being taken to review the impact to any development potential in the future. Commissioner Cartin asked if Alexander anticipated any changes to the FAA recommendations Alexander responded with his perspective on the historic changes made to the document and the fact that the approach/departure ratios had been in place for decades and he did not anticipate they would change. Commissioner Hopkins asked about the cost of the recommended weather reporting system. Alexander spoke to the cost for the appropriate equipment being upwards of $50,000.00 Commissioner Martin requested additional 3D imagery at a future hearing which would exhibit the distance above the municipal site and Evergreen Lodge of the approach/departure paths being shown. He felt that this image provided for the Scorpio was beneficial in his understanding. Alexander stated his ability to provide those. Gwen Scalpello, Vail resident, asked several questions regarding land swap and west wing and uses proposed in these areas and how they relate to the residential character of the area. Scalpello spoke to not hearing from an aviation perspective regarding the relative safety of the emergency helipad proposed as compared to the existing. Joe Stauffer, Vail resident, spoke to the importance if the hospital and its positive attributes. Richard Liebhaber, resident of Vail, asked about the impact of the frontage road improvements on the proposed land exchange and the emergency helipad location. Ruther addressed this question and considerations that are necessary. Generally, if the emergency helipad is elevated the frontage road improvements will not be of any consequence. Ron Snow, homeowner at Scorpio, spoke to the FATO if the helipad site was left in its general proximity. Spoke also to the HPZ and impacts on this on adjacent property by the helipad location. Snow asked about the effects of cross winds on the revised flight paths. Spoke to his concern that pilots are not going to follow the recommended path. Snow asked about disruptions to the traffic flow on the South Frontage Road as a result of the emergency helipad location. Spoke to the town's responsibility for the safety of its citizens. Feels that the review process is not adequately realizing the dangers that can be avoided if the emergency helipad is kept in its current location. Commissioner Cartin closed public comment and asked the applicant to address questions that were raised during public comment. Braun explained what the west wing improvements include and their proximity to any proposed land swap. The proposal to proceed forward with the review of the west wing would not be impacted by any potential land swap. Alexander spoke to accidents in the helicopter realm. Alexander spoke to the Wichita crash and the probability and possibility of accidents. Alexander spoke to the deficiencies at the helipad in Wichita and the belief that the site is of a poor design that either contributed or caused the accident. Kirschner provided information on what a tunnel to connect a helipad near its current general location with the hospital would entail. Kirschner stated that a tunnel would not provide the level of safety necessary. She highlighted the challenges of pushing heavy equipment long distance up and down a sloped grade. Martin inquired about whether the town expected the hospital to relocate the helipad. Ruther provided information regarding the existing site and the town council's desire to have it relocated. Cartin spoke to the proposed timing of the master plan and related CUP applications. He expressed a concern that too much is being removed from the plan. It feels like a piecemeal approach. Hopkins agreed. Braun spoke to some of the realities related to the project and its timing. Acknowledged that the steps may seem a bit convoluted. Did not agree that things were being omitted from the plan. Cartin reiterated the changes that may result from a land swap may necessitate additional discussions related to other items including things such as loading and delivery. Kirschner reiterated the need for moving forward with the west wing as the first sequence of redevelopment in the spring. . 3. A request for the review of conditional use permits, pursuant to Section 12-713-3, Permitted and Conditional Uses; First Floor or Street Level, Vail Town Code, in accordance with the provisions of Chapter 12-16, Conditional Uses, Vail Town Code, to allow for two outdoor patios, located at 304 Bridge Street, Units C6 and C7/Lots E -H, Block 5A, Vail Village Filing 1, and setting forth details in regard thereto. (PEC140036) Applicants: Big Bear Bistro and The Blue Cow Cafe Planner: Jonathan Spence ACTION: Table to December 8, 2014 MOTION: Cartin SECOND: Martin VOTE: 4-0-0 4. A request for a recommendation to the Vail Town Council on a major amendment to Special Development District No. 4, Cascade Village, pursuant to Section 12-9A-10, Amendment Procedures, Vail Town Code, to allow a revision to the approved development plan for the Cornerstone site to facilitate the construction of a tensioned membrane structure, located at 1300 Westhaven Drive/Unplatted, (Liftside/Cornerstone) and setting forth details in regard thereto. (PEC140019) Applicant: Charter Sports, represented by Braun & Associates Planner: Jonathan Spence ACTION: Table to February 9, 2014 MOTION: Cartin SECOND: Martin VOTE: 4-0-0 5. A request for a final review of a variance from Section 12-6C-9, Site Coverage, Vail Town Code, pursuant to Chapter 12-17, Variances, to allow for the continuation of additional site coverage granted through Sec. 12-13-4, Requirements by Employee Housing Unit Type, with the proposed removal of an employee housing unit deed restriction, located at 1125 Hornsilver Circle/Lot 9, Block 1, Vail Village Filing 8, and setting forth details in regard thereto. (PEC140037) Applicant: Laura Cook, represented by Zehren & Associates Planner: Jonathan Spence ACTION: Table to December 8, 2014 MOTION: Cartin SECOND: Martin VOTE: 4-0-0 6. Approval of November 10, 2014 minutes MOTION: Cartin SECOND: Martin VOTE: 4-0-0 1P $4 7. Information Update 8. Adjournment MOTION: Martin SECOND: Hopkins VOTE: 3-0-0 The applications and information about the proposals are available for public inspection during regular office hours at the Town of Vail Community Development Department, 75 South Frontage Road. The public is invited to attend the project orientation and the site visits that precede the public hearing in the Town of Vail Community Development Department. Times and order of items are approximate, subject to change, and cannot be relied upon to determine at what time the Planning and Environmental Commission will consider an item. Please call (970) 479-2138 for additional information. Sign language interpretation is available upon request with 24-hour notification. Please call (970) 479-2356, Telephone for the Hearing Impaired, for information. Community Development Department Published November 21, 2014 in the Vail Daily. TOWN OF VAIN VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: December 2, 2014 ITEM/TOPIC: Council interviews for appointments to the Commission on Special Events (CSE). PRESENTER(S): Patty McKenny, Town Clerk ACTION REQUESTED OF COUNCIL: The interviews occur during the work session and the four appointments will be made during the evening session. BACKGROUND: Town Council will have an opportunity to interview eleven candidate for four (4) vacancies which exist on the Commission on Special Events (CSE) at the December 2nd meeting. One of these vacancies has occurred per the attached letter received Tuesday, November 25th from CSE member Booby Bank, who resigned his position as of year end. ATTACHMENTS: CSE Interview and Appointments Materials 12/2/2014 TOWN OF Memorandum To: Mayor and Town Council From: Patty McKenny, Town Clerk Date: November 24, 2014 Subject: Interview and Appointments to Commission on Special Events Town Council will have an opportunity to interview eleven candidates for four (4) vacancies which exist on the Commission on Special Events (CSE) at the December 2nd meeting. One of these vacancies has occurred per the attached letter received Tuesday, November 25th from CSE member Bobby Bank, who resigned his position as of year end. The interviews occur during the work session and the three appointments are made during the evening session. Please see a table on the following page with names of interviewees and a schedule of interview times. The attached materials provide the letters of interest and resumes, possible interview questions and member attendance records. The CSE consists of seven (7) voting members appointed, at large, by the town council. All seven (7) voting members shall be residents of the Town of Vail, own real property within the town of Vail, own a business in the Town of Vail, or be employed within the Town of Vail. The terms of the three members shall be for two years and end on December 31, 2016. The position vacancies were advertised with a public notice in the Vail Daily during October & November and posted on the Town of Vail website the last few weeks. The CSE supports Town Council's goals and objectives and makes decisions in alignment with the Town Council's marketing direction. Their mission is to support and assess a diverse collection of special events, both large and small, which promote Vail's economic vitality, sense of community and increase the quality year-round of the experience for guests and residents. List of Current CSE Members & Terms Jeff Andrews 1/2014-12/2015; 1st appointed 1/2014 Bobby Bank 1/2012 - 12/2013; 1 St appointed 6/2007 Amy Cassidy 1/2013 — 12/2014; 1 st appointed 1/2013 Barry Davis 1/2013 — 12/2014; 1 st appointed 6/2012 Mark Gordon 1/2014-12/2014*; 1st appointed 1/2014 (*1 year term to fill out the unexpired term of Dave Chapin) Rayla Kundolf 1/2014-12/2015;1st appointed 1/2008 Nicole Whitaker 1/2014-12/2015;1 st appointed 1/2014 CSE Memo 11 12/2/2014 Interview Schedule: Attachments: ■ Letters of Interest / Resumes from Candidates ■ Possible Interview Questions ■ CSE Attendance Records CSE Memo 12/2/2014 21 Pacge CRITERIA: 3) own Interview 2) property business in Time Name 1) resident in Vail owner Vail 4) employed w/in Vail 1 1:10 PM John Bailey No No No Yes Eagle Nest Restaurant General Manager 2 1:15 PM Amy Cassidy No No No Yes Vail Info Inc in Vail 3 1:20 PM Robert Dahl Part-time resident Yes No No (30 to 40%) 4 1:25 PM Barry Davis Yes Yes Yes Yes Yellowbelly 5 1:30 PM Shenna Jean Yes No No Yes Engleman Lululemon Athletica Store 6 1:35 PM Mark Gordon Yes Yes No Yes Christiania Realty, Inc. Managing Real Estate Broker 7 1:40 PM Rebecca Seely Yes Yes No Yes Elway's Vail Restaurant Vail Resorts - ski instructor 8 1:45 PM Marco Valenti Yes No No Yes Vail Resorts Retail Area Manager 9 1:50 PM Alison Wadey No No No Yes Vail Chamber & Business Association 10 1:55 PM Matt Whittington No No No Yes East West Resorts Asst. General Manager & On -Site Broker Eagle Point Resort 11 2:00 PM Wendy Wipper Yes Yes No Yes Brandess-Cadmus Real Estate agent Attachments: ■ Letters of Interest / Resumes from Candidates ■ Possible Interview Questions ■ CSE Attendance Records CSE Memo 12/2/2014 21 Pacge November 25, 2014 To Vail Town Council: Councilors, I am writing to resign my position on the Commission on Special Events. After serving over seven years and through eight budget cycles I think it would be best to resign now as you are heading into appointment meetings instead of waiting and causing a "special election." I am term limited and my final term would end in May as I was originally appointed to fill a vacant position. I also think it would be better for the new commissioner to get the benefit of being a CSE member for an entire year before the budget process. Thank you all for this opportunity. I think the CSE as a team has made great progress over the last eight years and it has been great working with all of the members I have shared time with. I think the current CSE members all do an excellent job and would encourage you to rehire all of those members who reapply. Sincerely, Bobby Bank 12/2/2014 t Patty McKenny From: John Bailey Sent: Friday, NovemFerM,R-:W To: Patty McKenny Subject: CSE board Dear Vail Town Council: I am writing to express my interest in joining the Town of Vail Commission on Special Events. I have been employed in the Town of Vail for over 25 years and currently work as General Manager of Eagle's Nest restaurants for Vail Resorts. I have been involved with helping organize summer mountain bicycling events in Vail since 1989. Each year I layout the GoPro Games mountain bike race course working with the Vail Valley Foundation. I have volunteered with the Town of Eagle to help bring the Colorado High School State Mountain Bike Championships to Eagle. During the winter I assist with logistics for the Taste of Vail picnic on Eagle's Nest ridge. I have been an active member of ECO Trails since 1997. 1 work professionally with land agencies and was an appointed member of the Resource Action Sub -Committee which wrote the new BLM Travel Management Plan. I was a member of the 1996 Atlanta Olympic Organizing committee that designed and managed the mountain bike race. I am currently helping some outside promoters with potential plans to bring some additional cycling events to Vail. I feel my years of experience with special events, ability to work well in committees including land agencies plus knowledge of the area will help me contribute to the CSE. Thank you for your time and consideration for a spot on the Town of Vail Commission on Special Events. John Bailey John Bailey General Manager Eagle's Nest Restaurants VAIL Like nothing on earth. /�VNVAIL Home of the 2015 World Alpine Ski Championships The information contained in this message is confidential and intended only for the use of the individual or entity named above, and may be privileged. Any unauthorized review, use, disclosure, or distribution is prohibited. If you are not the intended recipient, please reply to the sender immediately, stating that you have received the message in error, then please delete this e-mail. Thank you. 12/2/2014 j9f November 17, 2014 Vail Town Council Attn: Patty McKenny 75 South Frontage Road Vail, Colorado 81657 Dear Ms. McKenny: It is with great pleasure that I submit to you and the Vail Town Council my intent to apply for a renewed term on the Vail Commission on Special Events (CSE). I was appointed to the board in December 2012 and have served diligently and effectively since my appointment. I am currently employed by Vail Info Inc. in Vail and do contract work for other clients in the Vail Valley and Summit County. I also publish Visit Vail Valley The Official Visitor's Guide to the Vail Valley on behalf of the Vail Valley Partnership. With over 20 years of experience locally in tourism and hospitality marketing, advertising and publishing, I am able to bring a unique perspective and level of experience to the board in its discussions and decisions surrounding special events and their potential impact within the Town of Vail. As a full-time resident of the Vail Valley since 1984, I have a passion for seeing Vail succeed and solidify its position as the Premier International Mountain Resort Community. I look forward to answering any questions the council members may have at its work session on December 2, 2014. In the meantime, should you have any questions or require additional information, please do not hesitate to contact me at 970-390-5612 or cassidv@vail.net. Best regards, Amy Cassidy 12/2/2014 N Patty McKenny From: robert dahl Sent: Saturday, November 15, 2014 4:23 PM To: Patty McKenny Subject: CSE Application Attachments: Robert Dahl Resume.pdf, Rob and Julie Oktoberfest jpg Dear Mr. Mayor, ladies and gentleman of Vail Town Council, This email is to introduce myself and apply for one of the vacancies on the Commission on Special Events (CSE). My name is Robert Dahl. I have been a lifelong visitor to the Town and resort of Vail and a property owner and part time resident since 2012. As a student of Vail's history, I have developed a great love for our town as well as for the people and places that make up it's current vitality and colorful past. When not in Vail, I live and own a restaurant in Fort Collins where I was born and raised. My beautiful wife of 11 years also has great affection for Vail. Her family has roots here dating back to the 60's. We started coming here, as a couple, in the early 2000's. In addition to the outdoor recreation we have enjoyed several of the special events hosted by the Town. We can be considered, somewhat, of a success story for the Council and CSE. Certain annual events, OktoberFest and Fourth of July in particular, turned into yearly vacations for us. We've enjoyed several different lodging properties over the years, old Vail properties and new Vail properties from East Vail to Lionshead. We've dined and shopped at nearly every establishment in town. We are proud to call many of the hotel, restaurant, retail shop owners, real estate professionals, and several of the various workers our friends. Recently, our love of this place led us to buy property in East Vail and we now spend 30-40% of our time here. Our story started with family ties around the founding of the Town, to day visits that grew into extended weekends and week long vacations, to finally purchasing real estate and living here part time. It's time, for me, to become more of a participant in the community, not just a consumer. I appreciate the role the CSE plays in our community and I believe my experience would be an asset. My situation as a resident of both Vail and the Front Range gives me a unique perspective that could be valuable to the CSE. I am part of a highly desired demographic (Front Range mid -30's professional) and also a resident who understands the benefits and challenges that special events, big and small, have on our community services (police, transportation, parking etc.). As a restaurant owner, I also understand how different events can be a benefit or a detriment to sales and business traffic. I think the CSE does an outstanding job with it's mission to create a successful special event strategy. I understand the responsibilities of carefully reviewing event applications, responsibly allocating funds, working in partnership with event coordinators, Town staff, resort officials, and effectively communicating with local businesses. I feel my aforementioned experience and love for our community would make me a desirable candidate to serve on the CSE and I hope to be considered. Thank you, Robert Dahl 12/2/2014 ROBERT R. DAHL EXECUTIVE MANAGEMENT/ENTREPRENEUR Strategic Planning • Product Development • Marketing • Effective Interpersonal Relations Accomplished restaurant owner with more than nineteen years of expertise in restaurant and business management, cost control, menu and conceptual development, strategic planning, human resources, training, marketing, and superior customer service. Skilled in determining, developing and securing funding for successful business growth. Excels in demanding, dynamic environments while maintaining a pragmatic and focused vision. PROFESSIONAL EXPERIENCE Mackenzie's Pub & Grill 1995 -Present Owner and CEO, 2002 -Present General Manager, 2001 Kitchen Manager, 1997-1998 Head Cook and Bartender, 1996-2000 Cook, 1995 Key Accomplishments • Established an unblemished financial history and excellent credit line • Received excellent health department ratings • No liquor violations of any kind • Increased profitability despite drop in golfer numbers • Renegotiated City of Fort Collins lease and contract for 2002 and 2006 • Personally coordinated catering services for the highest volume tournament schedule in Northern Colorado • Maintained expenses below budget through accurate planning, waste reduction, purchasing and cost-effective operating procedures Management/Administration • Accountable for budgeting, cost control, payroll, general accounting, and full profit and loss statements • Created and standardized new recipes, specials and beverages through effective conceptual development • Food and beverage purchasing • Developed and maintained relationships with five food vendors and countless beverage vendors to ensure top quality of food and beverage products • Constant involvement in all aspects of restaurant management, including developing relationships directly with customers, achieved by working 60-70 hours per week • Purchased/leased additional beverage carts to ensure superior coverage for tournaments and league events ... continued.. . 12/2/2014 ROBERT R. DAHL • PAGE 2 Human Resources • Management of all aspects of employee relations including recruitment, payroll, goal building and retention of a staff of 25 employees • Rigorously trained employees in all aspects of the restaurant industry, while focusing on customer service skills, food and beverage preparation and sanitation • Crisis management • Wrote and compiled a thorough employee handbook outlining guidelines, rules and laws City of Ft. Collins SouthRidge Golf Course 2000-2001 Maintenance crew and equipment operator • Managed construction of rain shelters • Performed daily operation of golf course maintenance • Trained on maintenance equipment operation and safety Fiddlestiks Dessert Cafe & Bakery 1999-2000 Head Cook and Supervisor • Key originator of concept design and layout of restaurant • Created high quality, original menu items on a daily basis • Food and beverage purchasing • Supervision and training of staff • Menu item pricing East Coast Pizza Cook 1996-1999 Cooked for highest sales volume per square foot restaurant in a mall food court Responsible for daily cash reconciliation Purgatory Ski Resort Head Cook • Responsible for food ordering • Created original recipes for a fine dining menu • Supervised dish washer and prep -cook staff EDUCATION AND CREDENTIALS Equivalent Associates of Applied Sciences in Hospitality and Food Management: Front Range Community College ServeSafe Certification for Excellence in Food Safety Studies Larimer County Health Department ACE Food Sanitation Certification 12/2/2014 1995-1996 -*H Patty McKenny From: Sybill Navas Sent: Friday, November 21, 2014 10:16 AM To: 'Barry Davis' Cc: Patty McKenny; Kelli McDonald Subject: RE: Davis application. Thanks, Barry. I am copying Town Clerk, Patty McKinney, with your letter. The CSE has been fortunate to have your guidance and leadership for the last two years, and I am glad to see that you are interested in continuing to serve our community. Sybill Sybill R. Navas Special Events Coordinator Office of Economic Development snavas@vaileov.com 970.477.3551 (direct) 970 479-2157 (fax) vailgov.com twitter.com/vailgov -----Original Message ----- From: Barry Davis Sent: Thursday, Novem er 20, 201411:07 PM To: Sybill Navas Subject: Davis application. Sybill, I'm assuming I can pass my reapplication interests on to you. If I need to send something else, please let me know. Council Members, I have been honored to have the privilege of serving as a member, and chairman of the CSE. In my relatively short time on the council we have seen some great changes and challenges to our role. I am thrilled to be a part of this exciting time in what I see as a reform of what the CSE can offer. I hope to continue to serve through some of the transitions that have been set in motion. We are still working to understand how we can best serve the community with Tier 4 Funding, challenging "sacred cows", and the importance of accountable survey information. Thank you for giving me the opportunity to serve thus far and I hope I can continue to do so for another term. Sincerely, Barry Davis 12/2/2014 -* 5 Shenna Engleman Vail, CO 81657 11/20/14 Hi Patty! My name is Shenna Engleman and I would very much like to be considered to be a member of the Commission on Special Events for the Town of Vail. I currently manage the lululemon athletica store on Gore Creek Drive and live in Vail proper. My time with lululemon has given me extensive experience on building community, as it is a pillar of our business. As a company we value relationships in our community more than anything else; we look to support those around us and help everyone grow and prosper. My strengths as a leader lie in quickly getting related to others, listening to build partnerships, enrolling a team or group of people in a common vision and getting them into action. How all of that directly benefits the CSE is that I have experience in creating, planning, and budgeting for events, as well as enrolling partners to support and execute when the time is right. In my time in Vail, I have made it my priority to connect and support the local business owners of our community. I value their partnership and I'm always looking to see what we can create for our communities that didn't before exist. I would add great perspective to the CSE given the location of the business I run. Gore Creek Drive is home to a significant amount of events throughout the year and I can speak authentically to how they impact and support local businesses in the direct neighborhood. Living in Vail proper also gives me the perspective on the impact events have to the residents of Vail, to ensure we're best serving them. I am passionate and proud about living in the Vail Valley! I would love nothing more than the opportunity to support our continued growth and success as we bring events to our community that bring in guests from all over the world. I look forward to meeting you and discussing the opportunity at hand. Thanks for your consideration! Sincerely, Shenna Jean Engleman 12/2/2014 To the Committee of Special Events, I am pleased to write this letter of recommendation to accompany Shenna's application for the SEC of Vail. We met about 2 years ago when she moved to Vail to manage the Lululemon Showroom. As a lululemon ambassador, I was able to see her in action as a dynamic leader amongst her team at the showroom and with us. She is energetic yet focused and she inspired us to set and achieve goals. Some of the attributes I respect most about Shenna is that she is always a positive, shining light whenever I see her. She is thoughtful and considerate of others and believes in empowering her team at work and her friends. Shenna's kindness radiates and she is amiable with a witty sense of humor. She loves collaboration and networks with the community effortlessly while including Lululemon support of every town event. She is plugged into what is happening in Vail and commonly asks others, "How can we support you?" Over the past few years, I watched Shenna lead her team to grow the showroom into a full store because the demands from the town were so great. Through the past few months, she has effectively hired and built a larger team of employees and ambassadors who are all actively engaged in the Vail community. She has also been involved with the planning and management of the construction renovations of the space while it has been closed this offseason. The growth and transition is no easy task but Shenna is able to calmly and efficiently handle anything that comes her way. It's a joy to know Shenna and I enthusiastically support her desire to serve on the CSE for Vail. I have no doubt she will serve the community selflessly while sharing innovative ideas about events for the town. Sincerely, Tara Picklo owner - Yeti's Grind YeT1 's I GrIND 12/2/2014 Patty McKenny From: Yvonne Schwartz <yogaoffbroadway@gmail.com> Sent: Thursday, November 20, 2014 7:46 AM To: Patty McKenny Subject: Shenna Engleman Dear Patty, This letter is to serve as a recommendation for Shenna Engleman for the CSE board for Vail. I have known Shenna for several years now as a friend, community member, and business member. As the manager of lululemon she has assisted me and helped plan several special events for my yoga studio in Eagle and my event Eagle YogaFest that occurs in Eagle once a year. She is well organized, enthusiastic, and creative. I have enjoyed working with her over the last few years and think she would make an excellent addition to the Vail Special Events team. My husband Greg Schwartz worked for Highline Sports and Entertainment for many years and I know what a big job the event industry is in Vail. You all need reliable people who can step up to the task of bringing year round quality events to Vail. Shenna is an excellent person for that task. Not only will she rise to the occasion, but she also is an active member in the community of this valley and will pull together community members to see that events succeed. Please let me know if I can be of further assistance. Thank you, Yvonne Schwartz (970)328-9642 Yoga OffBroadway Yoga for EVERYBody! (970) 328 -YOGA www.vogaoffbroadway.com 12/2/2014 November 21, 2014 Vail Town Council Attn: Patty McKenny, Town Clerk 75 S. Frontage Road Vail, CO 81657 I am writing to express my interest in serving on the Town of Vail's Commission on Special Events (CSE). I appreciate the confidence you showed in my abilities by appointing me to the CSE last year. The year went very fast and was quite productive as far as my time on the CSE goes. It was great to get back on this commission and to be working with the Town of Vail again. I feel that my past experience allowed me to "hit the ground running." Although there have been some changes in strategic direction and tactics, since my last appointment to the CSE, I believe that I was able to contribute from day one. I look forward to meeting with you on December 2" a to further discuss my qualifications and your expectations. Thank you for your consideration, Digitally signed by mgv2 DN, cn=mgv2, o, ou, emall_ markgordonvatlr.gma Il.corn, c=US Date: 2014.11.2109:53:54 -07'00' Mark Gordon 12/2/2014 a s. November 191h, 2014 Dear Vail Town Council, IL I I am very interested in being a part of the Vail Commission on Special Events. My experience, love of events, and passion for the Vail Valley would make me a perfect fit for this role. My experience with events has developed the ability within me to be exacting when reviewing the development of an event so that I can see the overall impact as well as each individual detail. I'm able to notice when an event planner has taken all aspects into consideration and has thought through the details thoroughly to make sure the event would bring a positive impact on the Vail community, align with the Vail brand, and gain positive media coverage for Vail. Although I have only been a full time resident and property owner in Vail for just over a year, I've spent many years visiting and living part time in Vail and can bring the perspective as someone who lived in Denver full time for 10 years. Since Denver is a major market for tourism in Vail, I can provide some added understanding of the demographics of this major geographic region that is important to events in Vail. As we move into the future, I believe that bringing events that build the reputation of Vail, build the sense of community, increase tax revenue, and use sustainable practices to show that Vail is world class place to host large events is important. I'm committed to working the other members of the Commission to bring events to Vail that will provide guests with the experience of a lifetime to create long-lasting memories of their time in Vail. Thank you for your time and consideration! Becky Becky Seely 12/2/2014 � S. s_ - ��' Objective A position on the Vail Commission on Special Events that utilizes my skills in event planning, marketing, and sales to help bring and execute world class events in Vail. Education University of South Carolina • Columbia, SC May 2005 Bachelor of Science in Sports and Entertainment Management GPA 3.8 Emphasis on event planning and management including music festivals and sporting events Volunteer VVMC • Vail, CO Aug 2014 -present Experience -Plan social and fundraising events for the VVMC volunteer corps -Attend Board Meetings to report to the Board of Directors on upcoming events and the results of previous events including expenses and profits gained from fundraising events Junior League of Denver • Denver, CO Sept 2006 -May 2014 -Positions held include Chair of Marketing Colorado Classique (a top 3 selling cookbook for 13 weeks), Chair of Publications, Provisional Chair, Fundraising Research and Development -Planned Colorado Classique debut event including media coordination -Organized and executed personal development classes for JLD members Teva Mountain Games • Vail, CO Intern @ Untraditional Marketing May 2004 -Aug. 2004 *Executed contractual sponsorship elements for the Teva Mountain Games -Coordinated the summer marketing campaign and sponsorships for the Town of Vail Sales and Principal Striking Social • Vail, CO April 2011 -present Marketing -Sales of promotional products, social media, event planning and marketing services Experience -Execution and management of all accounts and company finances •Increased sales of promotional products up to 1500% Director of Sales & Marketing Zlux • Lakewood, CO March 2012 -April 2014 Zlux • Lakewood, CO -Planned and executed ad campaigns and media purchases -Developed and designed multiple collateral pieces for 4 different brands -Planned and executed all company events and as many as 12 tradeshows a year Director of Sales Western Media LLC* Northglenn, CO July 2007 -April 2011 -Sales of print advertising •Increased display ad sales by 50% and Internet revenue by 418% in a down economy -Grew display sales year over year at a rate 60 times more than the previous rep Hospitality Elway's Vail Experience Server -Deliver an enjoyable dining experience to guests at the Vail property -Work in a 2 person service team and other servers to provide the best possible service to our guests -Provided the finest personal service so that guests could enjoy a warm, relaxed, yet refined ambiance Ritz-Carlton, Bachelor Gulch Lobby Bar / Pool Server -5-star standards training -Created an environment where the genuine care and comfort of my guest was the highest mission -Personally complimented by the Ritz-Carlton General Manager for my excellent service 12/2/2014 Patty McKenny From: Marco Valenti Sent: Friday, November 21, 201410:54 AM To: Patty McKenny Subject: Valenti Commission on Special Events Request Attachments: MVResume.doc November 21, 2014 Ms. Patty McKenny Town Clerk Vail Town Council 75 South Frontage Road Vail, CO 81657 Dear Ms. McKenny: My name is Marco Valenti and I am interested in joining the Commission on Special Events. I moved to Vail from North Carolina in the fall of 2002 and have been working for Vail Resorts Retail (formerly SSV) since. I started as a rental technician and have worked my way up to my current position as Area Manager. Acting in this capacity for the past five years, I have participated in numerous special events within the Town of Vail. As Area Manager, I oversee sixteen of our retail and rental operations and am actively involved in the many special events we create and promote on a yearly basis. By collaborating with outside vendors, local businesses, and the Town of Vail, I have facilitated our involvement in the Farmers' Market, Teva Games, Go Pro Games, and the Burton US Open. Through these events, I have partnered with Skullcandy, Teva, GoPro, Maui Jim, Costa del Mar, Princeton Tec, Burton, Oakley, The North Face, Garmin, Wigwam, and Gibbons Slackline. Since 2011, I volunteered and participated in Pat's Run, the signature fundraising event of The Pat Tillman foundation in Tempe, AZ. For the week preceding the race, I participate in all aspects of production to host in excess of thirty -thousand participants and spectators. In this capacity I work closely with the city of Tempe, Arizona State University staff, and the dozens of vendors that contribute to a meaningful and inspiring four point two mile course. I gained useful insights on successful retail activations and how to deliver world class guest service in a compressed, fast - paced environment. In my current position, I am responsible for devising and implementing budgets for all of my stores and weighing the costs and benefits associated with the production (including application, insurance, labor, goods, etc.) of the events in which we participate against the potential return on investment. I know my passion and experience would make me a valuable addition to your commission. I look forward to further discussing my interest in the Commission on Special Events. I feel that I bring a unique skill -set and knowledge base that will aid in continuing to deliver great events. Resume attached. Thank you for your time and consideration. Marco Valenti Area Manager Vail 12/2/2014 Marco L. Valenti EDUCATION North Carolina State University, Raleigh, NC Bachelor of Arts Degree, Major: History, Minor: Italian EXPERIENCE Area Manager, Vail Resorts Retail, Vail, CO Nov 2010 Present • Responsible for retail and rental operations in Vail Village and on Vail Mountain • Oversee sixteen stores and one hundred employees • Devise, implement and adjust numerous budgets for my area • Conduct audits to ensure compliance with company, state, and federal regulations • Responsible for inventory management and brand awareness • Develop new revenue streams through pop-up retail activation • Collaborate with outside vendors to produce successful special events Store Manager, Vail Sports, Vail, CO Oct 2008 - Oct 2010 • Hired, trained and managed a staff of 30 employees at a ski rental/retail shop • Interacted with customers, handled inquiries, and provided world-class guest service • Communicated with other branches of the company to transfer product and maximize profit • Developed strong network of fellow Vail Village merchants to foster mutual success Assistant Manager, Vail Sports, Vail, CO Nov 2007- Oct 2008 • Responsible for operation of ski hard goods department Research Aid, North Carolina Legislature, Raleigh, NC May 2007 - Oct 200' • Prepared drafts on requested material for state senators • Fielded constituent questions and concerns • Served as advocate for veteran and active duty armed service members Boot Fitter, Vail Sports, Vail, CO Oct 2005 - May 2006 • Trained in boot fitting techniques and foot -bed fabrication Rental Technician, Vail Sports, Vail, CO (seasonal) Nov 2002 - May 2005 • Provided quality customer service by assisting customers with all of their rental needs Interests Skiing, golfing, reading non-fiction, and volunteering with The Pat Tillman Foundation COMPUTER SKILLS Working knowledge in MacOS, Windows; Software: Outlook, Excel, Powerpoint, Works & Word 12/2/2014 November 20, 2014 Vail Town Council Attn. Patty McKenny 75 S. Frontage Road Vail, CO 81657 re. Commission on Special Events Dear Vail Town Council: I would like to respectfully submit my name for consideration to serve on the Commission on Special Events. I am currently serving as the executive director for the Vail Chamber & Business Association. Through working with the VCBA for the past three years I have gained an intimate knowledge of how the Town of Vail and its various committees operate. I am well aware of how important events both large and small are to the vibrancy of Vail and its business community. I am also aware of how Vail events affect the business community both positively and negatively. I have worked in event planning in the past for the Club at Cordillera, ranging from intimate food and wine dinners to golf course grand openings which included media press conferences, celebrity tournaments and VIP dinners. While this is not on the same scale of the events Vail is involved in, I do think having a personal perspective of the planning that goes into, and issues that may surface during the planning process, is a very valuable one for a CSE candidate. I have been living in Eagle County since 1997, 1 have chosen to raise my family in the area and we consistently come to Vail, to ski, dine, participate in events, and recreate. Growing up, my family had two annual trips to Vail, one at Christmas and one during the first two weeks in August. I remember watching the torch ski parade literally "fly" down the mountain with the few wipeouts which was a given being that the parade was down International and Pepi's Face back then. I also remember watching the Coors Bike Races through Vail Village with my grandparents. It has been amazing to see how much Vail has grown in its notoriety and scale since those family trips. I hope to be a part of the ongoing legacy of Vail events and contribute towards helping others create family memories of their own. I appreciate the opportunity to apply for a seat on the Commission on Special Events. I know that I would bring a unique and important perspective to the group as being both cognizant of Vail business owners concerns, as well as being someone who loves Vail and wants to share our wonderful community with guests and locals alike. Thank you for your consideration. Best regards, Alison Wadey 12/2/2014 :11:, io Patty McKenny From: Matt Whittington Sent: Wednesday, October 29,2014 1:55 PM To: Patty McKenny Subject: Letter of Interest in CSE Hello Patty, I'm interested in being involved with the Commission on Special Events for the town of Vail. I've lived in the Vail Valley for a little over 12 years and absolutely love Vail and all of its' wonderful activities and events, whether summer or winter. I've worked for East West Resorts for the duration of my time in the valley and have worked my way up from front desk, to supervisor, to Asst. GM and CO Broker. I think the value of Vail, outside of the amazing views, is the truly eclectic and spectacular events and activities throughout the year that gets people excited, both tourists and locals, to keep coming back. Having said that, I would love the opportunity to be a part of anything that continues the great success that Vail has enjoyed. Also I would like the chance to become more involved with the community and expand my professional scope to be more beneficial for the Town of Vail as a whole, instead of being limited to my resort or company. Thank you for your consideration. Have a great day, Matthew Whittington I M The information transmitted in this e-mail is the property of East West Resorts, LLC and is intended only for the person or entity to which it is addressed and may contain confidential and/or privileged material. Any review, retransmission, dissemination or other use of, or taking of any action in reliance upon, this information by persons or entities other than the intended recipient is prohibited. If you received this in error, please contact the sender by responding to this e-mail and delete the material immediately. Nothing in this communication is intended to operate as an electronic signature under law. For more information on East West Resort's privacy policy, please visit http://www.eastwestresort.com/i)rivacv-p530.aspx 12/2/2014 November 10, 2014 Vail Town Council Patty McKenny, Town Clerk 75 South Frontage Road Vail, CO 81657 Dear Vail Town Council, I am interested in serving on the Commission on Special Events (CSE). As a full- time resident of Vail, I am always looking forward to local events and entertainment. Some of my favorite events have included Snow Daze, Tuesday Concert Series at Ford Amphitheatre, weekend Culinary Events, Oktoberfest, etc. I would love the opportunity to be a part of the process that brings world-class entertainment and events to Vail. I currently work in the Vail Village as a real estate broker and serve on the Education and the Government Affairs Committees for the Vail Board of Realtors. Additionally, I work with the community at the Ski ,& Snowboard Club Vail through the Winter Tutorial program. I also had the opportunity to teach last year at the Vail Mountain School. Prior to moving to Vail, I worked on the Front Range as a public school teacher. My teaching career allowed me to hold several leadership positions, representing educators at the state and national level. I also served as a CU Ambassador, promoting the school within the community and assisting with pro -education legislation at the state level. I love living in here in Vail, and I am excited for an opportunity to serve in my community. Thank you for your consideration. Sincerely, Wendy T. Wipper 12/2/2014 TOWN OF Memorandum To: Vail Town Council From: Sybill Navas Date: December 2, 2014 Subject: Sample Questions for CSE Candidate Interviews and 2014 Meeting Attendance Suggested Interview Questions for Commission on Special Events Candidates Please ask all candidates: • Are you representing a particular Town of Vail business, and if so, which one? • Where do you reside? • Where are you employed? • Do you own property or a business in the Town of Vail? 1. Why are you interested in serving on the Commission on Special Events? 2. What particular qualifications do you bring to the position? 3. What do you understand the CSE's mission to be and do you support it? 4. Do Special Events impact the profitability of your business, either directly or indirectly? If yes, please explain. 5. Under what conditions would you feel it necessary to recuse yourself from considering an event proposal? Are there any events currently funded by the CSE from which you would need to recuse yourself considering? 6. What role do you perceive Special Events play in Vail? 7. How important is it to support ambient events? 8. Do you think that existing events support or do not support the "Vail Brand?" Do you believe that the CSE and the Vail Local Marketing District are aligned in their strategies? 9. What existing events would you identify as most valuable to the community and what types of events should we be attempting to attract? 10. Is it important for the community that the Town of Vail allocates tax dollars and/or in-kind resources to support Special Events or do you think that events should "pay their own way?" 11. With regard to seeking out new events for the community, are there types of events you feel are "appropriate" for Vail? Are there events that you feel are "inappropriate," and if so, what are they? 12. Do you feel that Vail has too many events, too few events or about the right number? 13. Do you think that the CSE has done a good job of managing the calendar and variety of Special Events and do you have any specific ideas as to how you would improve the effectiveness of the CSE? 14. Do you feel there is a need for additional event venues within the Town? If yes, what suggestions do you have? 15. What is your favorite event? Least favorite?? 12/2/2014 CSE MEETING ATTENDANCE RECORD: 2012 NAME: Cali Adkisson Bobby Bank Jenn Bruno Dave Chapin Barry Davis Gedelman Viers KJoySon ens ny Oct -12 Jun -12 Sept -11 Jan -12 Oct -12 -Dec 12 Jun 12- Dec 12 Sept 11 -Dec 12 Jan 12 -Dec 13 CURRENT CURRENT Resigned CURRENT Sept -12 X X X X X X X X X X X X X Absent X X X Absent X X X X X X X X X X X X X X X Rayla Kundolf 1st Appointed: Jan -11 Jun -07 Jan -10 Dec -07 CURRENT TERM: Jan 11 -Dec 12 Jan 12 -Dec 13 Jan 12 -Dec 13 Jan 12 -Dec 13 STATUS: CURRENT CURRENT Chair - elected 2/2/11 Vice Chair - elected 2/2/11 MEETING DATES: 1 -Feb X X X X 7 -Mar X X X X *Special Meeting: Event Survey RFP Mar -21 X X X X 4 -Apr Absent X X X 2 -May X X X X 6 -Jun X X X X *Joint Meeting with VLMDAC @ VLMDAC: Jun- 21 X X Absent X July 4 Meeting moved to: Jun -27 X X X X 1 -Aug X X X X 5 -Sep X X Absent X Special Meeting Planning Session: 19 -Sep X X X X 3 -Oct X X X X X Absent X X X *Joint Meeting with VLMDAC @ VLMDAC: 18 -Oct X X X All Day Regular CSE Mtg: Review RFPs: 7 -Nov X X X *Special Meeting: Funding Allocations: 14 -Nov X X X *Present Funding Decisions to VLMDAC: 15 -Nov X X X *Present Funding Decisions to TOV Council: 4 -Dec X 5 -Dec X X X *Denotes Special Meeting, 12/2/2014 CSE MEETING ATTENDANCE RECORD: 2013 Dave Chapin Oct -12 Jan 13 -Dec 14 CURRENT Elected to Council 11/15 X Absent X X X Absent Medical leave Medical leave X X Medical leave X X X X Barry Davis Jun -12 Jan 13 -Dec 14 CURRENT Temp Vice- Chair appointed 11/6/13 X X X X arrived @ 10:20 X X X Absent X X X X X X X Sonny Kerstiens Jan -12 Jan 12 -Dec 13 VICE -CHAIR: Elected 1/9/13- resigned 10/23/13 X X X Absent X X X Absent X X X Absent Absent NAME: Bobby Bank Jenn Bruno Amy Cassidy Rayla Kundolf 1st Appointed: Jun -07 Jan -10 Jan -13 Dec -07 CURRENT TERM: Jan 12 -Dec 13 Jan 12 -Dec 13 Jan 13 -Dec 14 Jan 12 -Dec 13 STATUS: CHAIR: Elected 1/9/2013 CURRENT CURRENT Elected to Council 11/5 CURRENT X MEETING DATES: 9 -Jan Absent X X 6 -Feb X Absent X X 6 -Mar X X X X Brown Bag Lunch: 6 Mar X X X X 3 -Apr X X Absent X 1 -May X X X X 5 -Jun X X X X *Joint Meeting with VLMDAC @ VLMDAC: Jun 20 X X X X 3 -Jul X X X X 7 -Aug X Absent X X 4 -Sep X X X X 2 -Oct X X X X *Joint Meeting with VLMDAC @ VLMDAC: 17 -Oct X X Absent X All Day Regular CSE Mtg: Review RFP's: 6 -Nov X X X X *Special Meeting: Funding Allocations: 11 -Nov X X X X *Present Funding Decisions to VLMDAC: 21 -Nov X X X *Present Funding Decisions to TOV Council: 3 -Dec 4 -Dec *Denotes Special Meeting 12/2/2014 12/2/2014 2014 CSE Attendance Record Jeff Andrews Jan -14 Jan 14 - Dec 15 CURRENT X X X X X X X X X X Absent X X Bobby Bank Jun -07 Jan 14 - Dec 15 CURRENT CSE Vice -Chair elected 01/15/2014 X X X X X X X X X Absent X X X Amy Cassidy Jan -13 Jan 13 -Dec 14 CURRENT X X X X X X X X X X X Absent X Barry Davis Jun -12 Jan 13 -Dec 14 CURRENT CSE Chair elected 01/15/2014 X X X X X X X Absent X X X X X Mark Gordon Jan -14 Jan 14 -Dec 14 CURRENT (serving out unexpired term of Dave Absent (not yet sworn in) X X X X Absent X X Absent Absent X X X Rayla Kundolf Jan -08 Jan 14 - Dec 15 CURRENT X X X X X X X X X X X X X NAME: Nicole Whitaker 1st Appointed: Jan -14 CURRENT TERM: Jan 14 - Dec 15 STATUS: CURRENT X MEETING DATES: **Wednesday, January 15, Special Meeting Wednesday, February 5 X Wednesday, March 5 X Wednesday, April 2 X Wednesday, May 7 X Wednesday, June 4 X "*Thursday, June 19: Joint Mtg w/VLMDAC @ VLMDAC X Wednesday, July 2 X Wednesday, August 6 X Wednesday, September 3 X "*Tuesday, September 9: Joint Mtg with VEAC Absent Wednesday, October 1 X Wednesday, November 5: All day X "*Wednesday, November 12: Determine 2015 Funding X *"Tuesday, December 2: Present Allocations to Council Wednesday, December 3 **Denotes Special Meeting 12/2/2014 TOWN OF VAIN VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: December 2, 2014 ITEM/TOPIC: Business Licenses for Rental by Owner PRESENTER(S): Stan Zemler, Town Manager, Matt Mire, Town Attorney and Judy Camp, Former Chief Administration Officer ACTION REQUESTED OF COUNCIL: Staff requests feedback from Town Council regarding Rentals by Owner (RBO's) based on information provided in the attached memo and draft ordinance. BACKGROUND: Please see attached memo and draft ordinance STAFF RECOMMENDATION: Staff recommends that Town Council provide direction regarding sales tax collection from RBO's ATTACHMENTS: 'C• 12/2/2014 rowN of vain Memorandum TO: Vail Town Council FROM: Finance Department DATE: December 2, 2014 SUBJECT: Business Licenses for Rental by Owner BACKGROUND A concern has been raised by some members of the lodging community that there is an uneven playing field for short-term rentals by individual owners compared with property management companies and hotels. One issue has to do with owners who do not rent through a front desk although their renters may expect services from the front desk. Other issues include quality control of units rented outside a managed pool and competition presented by individual owners renting units at prices lower than a property manager. Finally, there is a concern that individual owners may not be paying sales tax as required by current ordinance and that rental by owner (RBO) properties are exempt from the town's business license fee. At the town's request, Destimetrics surveyed representatives of municipal governments in several resort areas to see how many have regulations regarding rental by owner. They asked specifically about the "grey market", defined as "a market employing irregular but not illegal methods; especially: a market that legally circumvents authorized channels of distribution to sell goods at prices lower than those intended by the manufacturer." The results of Destimetrics' survey were presented on November 4. During Council discussion, it was felt that concerns about front desks, quality control, and pricing are better addressed by owners' associations and the lodging community, whereas collection of sales tax and business license fees are issues for the town. Council therefore instructed the Town Attorney to write an ordinance requiring owners who engage in short-term rental of no more than two units to obtain a business license. Those owners, along with bed and breakfast establishments with no more than two bedrooms, are specifically excluded from the business license requirement currently. The Town Attorney's draft ordinance is attached. This memo: Outlines current requirements for both the business license and the sales tax license. Raises a concern that adding more regulation may deter, rather than encourage, compliance by RBO's. Suggests, as an alternative, requiring RBO's to post their account number with the town in any advertising. 12/2/2014 • Poses questions regarding structure and amount of fee for RBO's and out-of-town management companies. CURRENT BUSINESS LICENSE REQUIREMENTS In general, businesses with a physical presence in the town are required to obtain a business license and pay a fee based on the type of business and the location of the business. "Persons who short term rent no more than two (2) units and people who have a bed and breakfast operation which rents no more than two (2) bedrooms" are specifically exempt from the requirement. Fees generated from the business license may only be used for "marketing and promotion of the Town's principal industry, tourism, and for the payment of expenses related to such marketing and promotion, and to promote and market activities and events beneficial to the economic health and vitality of the community. The Town shall be entitled to receive five percent (5%) of the license fees collected hereunder into the General Fund for administration of the business license fee." Currently, the business license fee provides $300,000 of funding annually to the Commission on Special Events. The current fee structure for short-term rentals is as follows: a. If the management office is located in Zone 1, a flat fee of three hundred twenty five dollars ($325.00) and in addition, a fee of seventeen dollars ($17.00) per each unit located in Zone 1 and an additional fee of twelve dollars seventy five cents ($12.75) per unit for each unit located in Zone 2. b. If the management office is located in Zone 2, a flat fee of two hundred forty three dollars seventy five cents ($243.75) and an additional fee of seventeen dollars ($17.00) per unit for each unit located in Zone 1, and twelve dollars seventy five cents ($12.75) per unit for each unit located in Zone 2. c. Persons who short term rent no more than two (2) units and people who have a bed and breakfast operation which rents no more than two (2) bedrooms shall be exempt from the provisions of this Chapter. Zone 1 encompasses everything from the Cascade Village to Manor Vail on the south side of I- 70. Zone 2 is everything else - West Vail, Sandstone, East Vail, etc. Businesses, with the exception of home occupation, pay a base fee of $325 in Zone 1 and $243.75 in Zone 2 regardless of the type of business (restaurant, retail, etc.) Home occupation licenses are $150.00 in Zone 1 and $112.50 in Zone 2. Since the flat fee for lodging is based on the location of the "management office", there is no requirement for a property management company whose office is out of town to obtain a business license or pay the fee. There appear to be nine property management companies and ten RBO's in the short-term rental business who are classified as "out of town" and are therefore not subject to the business license fee under the "out-of-town" provision. There is a minimum fee of $100 per license and the fee is pro -rated by quarter for businesses obtaining a license after the first calendar quarter of the year, but no refunds are given for someone terminating a business during the year. Town of Vail Page 2 12/2/2014 On average, hotels and management companies pay about $20 per unit per year in business license fees, including the base and the additional per unit fee. Persons who short-term rent no more than two units are not required to pay a business license fee. Businesses that do not have a management office in Vail are also not required to pay a business license fee. III. CURRENT SALES TAX LICENSE REQUIREMENTS Sales tax licenses requirements are simpler. They are required for anyone who may owe sales tax to the town. These licenses are issued without a fee, which staff feels encourages compliance. Unlike the business license, there is no exemption for short-term rental of one or two units by an individual owner. Everyone engaged in short-term rental is required to obtain a sales tax license and pay the town's sales tax. Staff estimates approximately 200 owners who advertise directly have current sales tax licenses and are paying sales tax. IV. OBJECTIVES OF THE PROPOSED BUSINESS LICENSE ORDINANCE Staff believes that Council's primary objective in the ordinance is to level the playing field for hotels and property management companies by improving compliance with the sales tax code. Another objective may be to level the playing field for hotels and property managers by requiring a business license so RBO properties contribute to the cost of marketing and special events in the same way all other businesses do. V. COMPLIANCE ISSUES Staff has concerns about imposing additional regulation and costs on rental by owner (RBO) properties with an objective of improving compliance with the current sales tax code or of increasing revenue. To date, staff has worked hard to make it as easy as possible for people to pay sales tax. Being able to tell RBO taxpayers all they need is a free sales tax license and staff will help them with the process has been met with favorable response. If the business license fee were applied to RBOs on the same fee schedule as property managers, an RBO with just one unit in Zone 1 would be charged an annual fee of up to $342.00. We have heard from some RBOs that requiring more regulation and cost would make them less inclined to comply and more likely to use less detectable methods of renting such as word-of-mouth, Facebook or personal websites or limit rentals to friends and family. In that case, the town could lose sales tax we are currently collecting and would not collect any business license fees on those who may "go underground". A key part of obtaining compliance is identifying RBOs who may not be complying and making contact with them. This is a time-consuming process and often means spending time finding contact information only to learn the property has a sales tax license but the name used to advertise is different from the name on the license. Some resorts areas, particularly in Hawaii, have an account number displayed on RBO advertisements. Staff believes a requirement to obtain a sales tax license and post the related account number on all advertisements would help to encourage compliance and reduce the time spent on researching already complying properties. Since the sales tax license is free and required for all RBOs, the only added step for the property owner is to post the sales tax license number on all advertisements. Town of Vail Page 3 12/2/2014 VI. SCOPE OF BUSINESS LICENSE ORDINANCE As currently drafted, there are three categories of short-term rentals that would not be required to obtain a business license — bed and breakfast establishments with no more than two bedrooms; RBO's who do not have a management office in town; and property managers who do not have an office in town. These categories could be included at Council's direction. VII. IMPLEMENTATION Finance staff asks Council to consider the alternative of requiring RBOs to post a sales tax license account number on all RBO advertisements. This requirement would aid in compliance with sales tax collections, but minimizes the risk of discouraging the RBOs from offering their units and/or taking their advertising to less detectable methods. Upon passage of an ordinance, this requirement could be implemented fairly quickly. Does council agree with this alternative to encourage RBO compliance with sales tax collections instead of the business license alternative? If Council chooses to move forward with the attached draft business license ordinance, Staff also requests direction on the following: • Finance staff has asked the Town Attorney to include the provision that RBOs are required to post their sales tax license account number on all advertisements to assist with compliance. Is this provision acceptable to Council? • Finance staff requests an effective date of July 1 to allow time for communication to RBOs, modification of current systems, and mailing of business license enrollment forms. Is July 1, 2015 an acceptable effective date? • Should the "management office" of an RBO be defined as the location of the rental unit so that RBOs who manage their property from a location outside of Vail will be required to obtain a business license and pay the marketing fee? (Under the existing ordinance, they would not be required to do so.) • What fee schedule would Council like to see for RBOs? The chart below lists two alternatives based on current rates for other businesses, assuming the "management office" location is the same as the rental property. As currently written, if the management office were out of town, there would be no fee. • Should a change be made to the existing business license requirements so that management companies or other businesses that rent properties in Vail but do not have an office in Vail would be required to obtain a business license and pay the marketing fee? Town of Vail Page 4 12/2/2014 Same as hotels and management companies Same as home occupation licenses Zone 1 — Cascade to Manor Vail south of 1-70 Base Fee $325.00 $150.00 Per Unit Fee $ 17.00 $ 17.00 Zone 2 — All other areas in town boundaries Base Fee $243.75 $112.50 Per Unit Fee $ 12.75 $ 12.75 • Should a change be made to the existing business license requirements so that management companies or other businesses that rent properties in Vail but do not have an office in Vail would be required to obtain a business license and pay the marketing fee? Town of Vail Page 4 12/2/2014 ORDINANCE NO. SERIES 2014 AN ORDINANCE AMENDING SECTIONS 4-1-2, 4-1-4 AND 4-3-2 OF THE VAIL TOWN CODE TO CLARIFY THAT BUSINESS LICENSES ARE REQUIRED FOR ALL SHORT-TERM RENTALS WITHIN THE TOWN AND REQUIRING THAT PERSONS OFFERING LODGING SERVICES WITHIN THE TOWN MUST POST THEIR ACCOUNT NUMBER IN ALL INTERNET ADVERTISEMENTS WHEREAS, lessors of short-term rentals are currently exempted from obtaining a Town business license if the lessor rents no more than two (2) units; WHEREAS, the Town Council is aware that the sale of lodging services within the Town are being advertised and coordinated via the internet, and is concerned that all sales taxes may not being paid on such lodging services; WHEREAS, the Town Council desires for all lessors of short-term rentals to obtain a Town business license prior to offering services within the Town; and WHEREAS, the Town Council further desires that all persons advertising lodging services within the Town via the internet, include a Town of Vail account number on all such advertisements. NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN OF VAIL, COLORADO, THAT: Section 1. The definition of "Short -Term Rental" as the term is defined in Section 4-1-2 of the Vail Town Code is hereby amended to read as follows: 4-1-2: Definitions: SHORT-TERM RENTAL: A rental for valuable consideration of an accommodation unit or dwelling unit for a term not in excess of thirty (30) consecutive days. For purposes of this definition, the term "valuable consideration" means the actual cash paid or the fair market rental value of a traded or exchanged accommodation unit or dwelling unit. Section 2. Subpart (13)(1) of Section 4-1-4 of the Vail Town Code is hereby amended to read as follows: 1 11/26/2014 C:IUSERSXHALLORAMAPPDATAILOCALIMICROSOFTIWINDOWSITEMPORARY INTERNET FILES\CONTENT.019/PMbK\K9AKCWMO\SHORT TERM RENTALS-I-4.1)OCX 4-1-4: Fees: B. Schedule: An annual business license fee shall be paid by every person doing business within the Town in accordance with the following schedule: 1. Bed And Breakfast Short -Term Rentals: Short-term rentals and bed and breakfast operations. Any person who engages in the short term rental of either accommodation units or dwelling units to one who uses, possesses, or has the right to use or possess such accommodation unit or dwelling unit, and any person who engages in a "bed and breakfast operation" as that term is defined in Section 12-14-18 of this Code shall pay a fee as follows: a. If the management office is located in Zone 1, a flat fee of three hundred twenty five dollars ($325.00) and in addition, a fee of seventeen dollars ($17.00) per each unit located in Zone 1 and an additional fee of twelve dollars seventy five cents ($12.75) per unit for each unit located in Zone 2. b. If the management office is located in Zone 2, a flat fee of two hundred forty three dollars seventy five cents ($243.75) and an additional fee of seventeen dollars ($17.00) per unit for each unit located in Zone 1, and twelve dollars seventy five cents ($12.75) per unit for each unit located in Zone 2. C. Persons who chert term r n+ n„ mere than twe (2` units and people who have a bed and breakfast operation which rents no more than two (2) bedrooms shall be exempt from the provisions of this Chapter. Section 3. Subsection (C) of Section 4-3-2 of the Town Code is hereby amended to read as follows: 4-3-2: Licensing Requirements: C. Contents; Posting: Each license shall be numbered with a Town of Vail account number and shall show the name of the licensee and the place of business of the licensee and shall be posted in a conspicuous place at the place of business for which it is issued. If the licensee does not have a place of business, then the license shall show the mailing address of such licensee. Licensees that advertise lodging services on the internet shall include the licensee's sales tax account license number in all such advertisements. 2 11/26/2014 C:IUSERSWHALLORAMAPPDATAILOCALIMICROSOFTIWINDOWSITEMPORARY INTERNET FILES\CONTENT.019/PMbK\K9AKCWMO\SHORT TERM RENTALS-I-4.DOCX Section 4. If any part, section, subsection, sentence, clause or phrase of this ordinance is for any reason held to be invalid, such decision shall not effect the validity of the remaining portions of this ordinance; and the Town Council hereby declares it would have passed this ordinance, and each part, section, subsection, sentence, clause or phrase thereof, regardless of the fact that any one or more parts, sections, subsections, sentences, clauses or phrases be declared invalid. Section 5. The Town Council hereby finds, determines and declares that this ordinance is necessary and proper for the health, safety and welfare of the Town of Vail and the inhabitants thereof. Section 6. The amendment of any provision of the Town Code as provided in this ordinance shall not affect any right which has accrued, any duty imposed, any violation that occurred prior to the effective date hereof, any prosecution commenced, nor any other action or proceeding as commenced under or by virtue of the provision amended. The amendment of any provision hereby shall not revive any provision or any ordinance previously repealed or superseded unless expressly stated herein. Section 7. All bylaws, orders, resolutions and ordinances, or parts thereof, inconsistent herewith are repealed to the extent only of such inconsistency. This repealer shall not be construed to revise any bylaw, order, resolution or ordinance, or part thereof, theretofore repealed. INTRODUCED, READ ON FIRST READING, APPROVED, AND ORDERED PUBLISHED ONCE IN FULL ON FIRST READING this day of 2014 and a public hearing for second reading of this Ordinance set for the day of , 2014, in the Council Chambers of the Vail Municipal Building, Vail, Colorado. Andy P. Daly, Mayor ATTEST: Patty McKenny, Town Clerk READ AND APPROVED ON SECOND READING AND ORDERED PUBLISHED this day of )2014. Andy P. Daly, Mayor ATTEST: Patty McKenny, Town Clerk 3 11/26/2014 C:IUSERSWHALLORAMAPPDATAILOCALIMICROSOFTIWINDOWSITEMPORARY INTERNET FILES\CONTENT.019/PMbK\K9AKCWMO\SHORT TERM RENTALS-I-4.1)OCX Towx of vn' 1[1 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: December 2, 2014 ITEM/TOPIC: Information Update: 1) October Sales Tax Memorandum (will be provided at the December 2, 2014 Council meeting) 2) November Revenue Highlights 3) Vail Valley Athlete Commission Memorandum ATTACHMENTS: October Sales Tax Memorandum Revenue Highlights Vail Valley Athlete Commission Memorandum 12/2/2014 MEMORANDUM November 28, 2014 To: Vail Town Council Stan Zemler Pam Brandmeyer Kathleen Halloran From: Sally Lorton Re: October Sales Tax I estimate Vail will collect another $48,000 in October sales tax to bring collections to $748,479. If so, October will be up .8% or $5,718 from the amended budget and down .9% or $6,654 from October 2013. Year to date would be up 8.2% or $1,446,638 from 2013. The year to date and full year budgets have been amended by $1,100,000 to reflect collections earlier in the year. Year to date revenue would be up 7.4% or $1,313,970 from the original budget and 1.1 % or $213,970 from the amended budget. The summer (May — October) would be up 8.5% or $554,975 from 2013. 12/2/2014 Month 2003 2004 2005 2006 2007 2008 Town of Vail Sales Tax Worksheet 11/28/2014 2009 2010 2011 2012 2013 Budget 2014 Collections Budget Variance % Change from 2013 % Change from Budget January 1,997,091 2,225,841 2,275,967 2,597,985 2,783,306 2,976,655 2,619,673 2,564,383 2,795,688 2,855,524 3,145,620 3,482,239 3,482,239 0 10.70% 0.00% February 2,111,163 2,362,825 2,429,377 2,527,130 2,718,643 3,071,615 2,588,889 2,577,360 2,803,136 2,994,580 3,267,351 3,476,412 3,476,412 0 6.40% 0.00% March 2,372,942 2,344,178 2,785,101 2,852,954 2,986,446 3,327,304 2,504,567 2,685,004 3,143,418 3,185,859 3,650,157 3,785,833 3,785,833 0 3.72% 0.00% April 871,468 992,157 915,554 1,280,324 1,330,740 1,098,918 1,235,941 1,156,934 1,191,690 1,183,087 1,069,186 1,279,493 1,279,493 0 19.67% 0.00% May 428,919 411,595 458,770 449,283 545,874 622,103 516,150 421,925 473,292 487,739 563,602 606,531 606,531 0 7.62% 0.00% June 742,755 732,113 834,913 805,362 953,017 918,061 717,233 873,765 895,951 963,143 1,023,801 1,151,770 1,151,771 1 12.50% 0.00% July 1,075,532 1,128,514 1,166,183 1,255,243 1,265,781 1,397,842 1,121,860 1,228,767 1,481,329 1,573,499 1,654,161 1,821,086 1,825,195 4,109 10.34% 0.23% August 1,029,446 994,445 993,985 1,055,614 1,162,746 1,349,795 1,068,391 1,147,352 1,310,471 1,380,710 1,507,048 1,517,611 1,670,796 153,185 10.87% 10.09% September 679,208 757,033 795,807 832,549 908,318 834,569 753,754 761,425 889,945 978,037 994,135 999,126 1,050,083 50,957 5.63% 5.10% October 508,092 532,537 566,173 614,396 688,519 662,767 581,033 594,362 623,420 644,577 755,133 742,761 700,479 (42,282) -7.24% -5.69% Total 11,816,616 12,481,238 13,221,830 14,270,840 15,343,390 16,259,629 13,707,491 14,011,277 15,608,340 16,246,755 17,630,194 18,862,862 19,028,832 165,970 7.93% 0.88% November 591,269 623,646 713,117 799,582 747,877 719,109 651,873 701,075 788,430 825,873 947,627 878,595 December 2,171,098 2,362,095 2,549,032 2,771,258 2,821,871 2,652,628 2,553,974 2,963,763 3,184,645 2,973,826 3,422,178 3,358,544 Total 14,578,983 15,466,979 16,483,979 17,841,680 18,913,138 19,631,366 16,913,338 17,676,115 19,581,415 20,046,454 21,999,999 23,100,000 12/2/2014 TOWN OF VAIL REVENUE HIGHLIGHTS December 1, 2014 Sales Tax Upon receipt of all sales tax returns, October collections are estimated to be $748,479 down 0.9% from last year and up 0.8% compared to budget. Year to date collections of $19,076,832 are up 8.2% from the prior year and up 1.1% from budget. Inflation as measured by the consumer price index was up 1.7% for October. The annual amended budget totals $23.1 million. Real Estate Transfer Tax (RETT) RETT collections through November 25 total $5,864,937 up 38.8% ($1.6M) from this time last year. The significant increase is mainly due to the purchase of residential properties. So far this year there have been 6 properties sold for over $10 million, 20 properties sold between $5 and $10 million and 36 properties sold between $2.5 and $5 million. These properties account for $3.6 million, or 62% of the total collections year to date. The amended annual RETT budget currently totals $5.9 million. Construction Use Tax Use Tax collections total $1,692,555 year-to-date compared to an amended annual budget of $1.8 million. Construction Use Tax is up 27% from collections this time last year. Summary Across all funds, year-to-date total revenue of $50.2 million is up 5.2% from the amended budget and up 14.1 % from prior year, mainly due to increases in Sales Tax, Construction Use Tax, Construction Fees and RETT collections. TOWN OrF Memorandum To: Mayor and Town Council From: Pam Brandmeyer, Assistant Town Manager Date: November 25, 2014 Subject: Vail Valley Athlete Commission Funding Request Update The Vail Valley Athlete Commission is funded by three partners, which are Vail Resorts ($10,000), the Vail Valley Foundation ($10,000) and the Town of Vail ($6,000). The Commission met November 25 and made the following 2014-15 winter allocations: Heidi Kloser Mogul Skiing/Freestyle Katharine Irwin Alpine Ski Racing Abigail Ghent Alpine Ski Racing Zoe Kalapos Halfpipe Ralph Green Para -Alpine Skiing River Radamus Alpine Ski Racing Florian Szwebel Alpine Ski Racing Taylor Seaton Skiing Halfpipe Lucas Evans Slopestyle/Big Air Skiing $4,000 $4,000 $4,000 $2,500 $2,500 $1,500 (contingent on International competition —January/March 2015) $1,000 $ 750 $ 750 $21,000 was dispersed for this ski season, with a remaining $4,000 to be dispersed in the spring for spring/summer/fall competitions. 12/2/2014 TOWN OF VAIN VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: December 2, 2014 ITEM/TOPIC: Matters from the Mayor, Council and Committee Reports. 12/2/2014 TOWN OF VAIN VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: December 2, 2014 ITEM/TOPIC: Adjournment (estimated 3:00 p.m.) NOTE: UPCOMING MEETING TOPICS AND ESTIMATED TIMEFRAMES BELOW (ALL ARE APPROXIMATE DATES AND TIMES AND SUBJECT TO CHANGE) THE NEXT REGULAR VAIL TOWN COUNCIL MEETING WORK SESSION WILL BEGIN AT APPROXIMATELY 12:30 P.M. (or TBD), TUESDAY, DECEMBER 16, 2014 IN THE VAIL TOWN COUNCIL CHAMBERS Ongoing agenda items DRB/PEC updates WS - 15 min.; Information Updates Attachments: WS - 15 min.; Executive Session items: 30 min.; Consent Agenda: 5 min.; Town Manager Report: 5 min. Other proposed agenda items: Mountain Travel Update from DestiMetrics (Vail Economic Advisory Council) - 12/16 Second Reading of Supplemental Budget - ES - 12/16 170 Noise Mitigation - WS & ES - 12/16 2015 Security Plan Update - WS - 30 min. - 12/16 VLMDAC Board Vacancy Interviews and Appointments WS & ES - 12/16 Colorado Ski Museum Project Update - 1/2 Proposed Future Agenda Items Council Action Plan Items: **Defining Balanced Community - TBD **Parking & Transportation - TBD **Technology - TBD **Half Day Retreat w/ VLHA - TBD Site visit of Vail Children's Garden of Learning preschool - TBD Ford Park: Managed Parking Program - TBD Ford Park Parking Reservation System - TBD Meet with Avon Town Council - TBD Investment Policy Update ES - TBD 1-70 Vail Underpass Updates - ES - TBD Clean Up Title 12 Land Use Regs / Ordinance - TBD Housing Strategic Plan - George - TBD 12/2/2014