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Home My WebLink About2014-12-16 Agenda and Support Documentation Town Council Work SessionNOTE VA 3. 1%1 5. VAIL TOWN COUNCIL WORK SESSION AGENDA VAIL TOWN COUNCIL CHAMBERS 75 S. Frontage Road W. Vail, CO 81657 12:00 P.M., DECEMBER 16, 2014 TOWN QFVAIL� Times of items are approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. Public comments on work session item may be solicited by the Town Council. ITEM/TOPIC: Mountain Travel Update Joint Meeting with Vail Economic Advisory Council (VEAC) (30 min.) PRESENTER(S): Ralf Garrison, Destimetrics ACTION REQUESTED OF COUNCIL: Listen to the presentation and have an opportunity to ask questions of DestiMetrics BACKGROUND: Ralf Garrison will give an update on market conditions in the mountain resort industry. ITEM/TOPIC: DRB/PEC Update (10 min. ) PRESENTER(S): Warren Campbell, Planner ITEM/TOPIC: Vail Reinvestment Authority Meeting - see separate agenda ITEM/TOPIC: Council interviews for appointments to the Vail Local Marketing District Advisory Council (VLMDAC) (30 min.) PRESENTER(S): Patty McKenny, Town Clerk ACTION REQUESTED OF COUNCIL: Interview six candidates interested in serving on VLMDAC. BACKGROUND: Town Council will have an opportunity to interview six candidates for four vacancies which exist on the VLMDAC during the work session. There are three at large positions available for two-year terms and the fourth position will include an appointment of a Vail Resorts, Inc. representative to serve on the advisory council on behalf of their corporate property owner interest. ITEM/TOPIC: Colorado Department of Transportation's Upcoming Bustang Service & Marketing Campaign Overview (15 min.) PRESENTER(S): Amy Ford, CDOT's Office of Communications Director ACTION REQUESTED OF COUNCIL: Listen to presentation and ask the presenter questions. 12/16/2014 Q 7 91 BACKGROUND: Colorado Department of Transportation ("CDOT") would like to present information on its upcoming marketing campaign for the upcoming 1-70 Bustang Service which will run from Glenwood Springs to Denver with stops in Eagle, Vail, Frisco, Denver Federal Center RTD station (Lakewood) and is scheduled to start in Spring 2015. Presentation includes information about routes, vehicles, fares and next steps. ITEMITOPIC: 1-70 Vail Underpass Project Update & Noise Wall Discussion (180 min. ) PRESENTER(S): Tom Kassmel, FHU, CDOT ACTION REQUESTED OF COUNCIL: Discuss with the Project Team the Project Costs, Construction Phasing, Noise Walls (Materials & Costs), Noise Wall Voting Process BACKGROUND: The 1-70 Vail Underpass is a proposed new multi -modal pedestrian and vehicular connection that is midway between Main Vail and West Vail exits, passing under 1-70. The purpose of this Council session is to provide the Council and the public with an update on the project budget and cost estimate, and to more specifically discuss the costs, process and schedule for consideration of noise walls. In addition, a 3D model of the project with and without noise walls will also be presented, along with a noise decibel level demonstration. STAFF RECOMMENDATION: Listen to the provided presentation and provide comments and questions. ITEM/TOPIC: Information Update: 1) 2nd Quarter Investment Report (5 min.) ITEM/TOPIC: Matters from the Mayor, Council and Committee Reports (15 min.) 9. ITEM/TOPIC: Executive Session, pursuant to: 1) C.R.S. §24-6-402(4)(b) - to receive legal advice on specific legal questions Regarding: update on pending litigation Town of Vail , Staufer Commercial LLC and Vail Village Inn, Inc. v. Village Inn Plaza — Phase V Condominium Association and Town of Vail Case No. 2014CV30259; 2)C.R.S. §24-6-402(4)(a)(e) - to discuss the purchase, acquisition, lease, transfer, or sale of property interests; and to determine positions, develop a strategy and instruct negotiators, Regarding: Lot 10, Vail Village Filing 2, Vail Valley Medical Center Parking Lot (30 min. ) PRESENTER(S): Matt Mire, Town Attorney 10. ITEM/TOPIC: Adjournment (estimated 4:50 pm) NOTE: UPCOMING MEETING TOPICS AND ESTIMATED TIMEFRAMES BELOW (ALL ARE APPROXIMATE DATES AND TIMES AND SUBJECT TO CHANGE) THE NEXT REGULAR VAIL TOWN COUNCIL MEETING WORK SESSION WILL BEGIN AT APPROXIMATELY 12:30 P.M. (or TBD), TUESDAY, JANUARY 6, 20*51$NOTHE VAIL TOWN COUNCIL CHAMBERS Ongoing agenda items DRB/PEC updates WS - 15 min.; Information Updates Attachments: WS - 15 min.; Executive Session items: 30 min.; Consent Agenda: 5 min.; Town Manager Report: 5 min. Other proposed agenda items: 2015 FIS Alpine World Championships Security Plan Update - 1/6 Colorado Ski Museum Project Update - 1/6 Youth Foundation Update - 1/6 Parking Structure Screens Update - 1/6 Plastic Bags -1/20 Proposed Future Agenda Items Council Action Plan Items: **Defining Balanced Community - TBD "Parking & Transportation - TBD "Technology - TBD **Half Day Retreat w/ VLHA - TBD Site visit of Vail Children's Garden of Learning preschool - TBD Ford Park: Managed Parking Program - TBD Ford Park Parking Reservation System - TBD Meet with Avon Town Council - TBD Investment Policy Update ES - TBD 1-70 Vail Underpass Updates - ES - TBD Clean Up Title 12 Land Use Regs / Ordinance - TBD Housing Strategic Plan - George - TBD Journey Mapping with VRI - TBD RBO Business Licensing - TBD 12/16/2014 TOWN OF VAIN VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: December 16, 2014 ITEM/TOPIC: Mountain Travel Update Joint Meeting with Vail Economic Advisory Council (VEAC) PRESENTER(S): Ralf Garrison, Destimetrics ACTION REQUESTED OF COUNCIL: Listen to the presentation and have an opportunity to ask questions of DestiMetrics BACKGROUND: Ralf Garrison will give an update on market conditions in the mountain resort industry. ATTACHMENTS: Mountain Travel Market Update 12/16/2014 rowN OF vain Memorandum To: Town Council and Vail Economic Advisory Council From: Ralf Garrison, DestiMetrics Date: December 16, 2014 Subject: Mountain Travel Market Update I. BACKGROUND Ralf Garrison will give an update on market conditions in the mountain resort industry to the Town Council, Vail Economic Advisory Council and the community. II. ACTION REQUESTED OF COUNCIL Listen to the presentation and have an opportunity to ask questions of DestiMetrics. ATTACHMENTS Mountain Travel Market Update December 16, 2014 12/16/2014 Vail Town Council Vail Economic Advisory Council Market Update - Summer Wrap Up - Winter Outlook ■ ■ ■ ■ Met TM ■ Resort In eiii ence. Presented by Ralf Garrison T H E Ir• OG R O U P E N c Destination Travel Marketing Services since 1984 JkDestimetriCST 41 12/16/2014 Resort Intelligence. COLLABORATING FOR YEAR-ROUND MOUNTAIN TOURISM Destinaioil Property of DestiMetrics LLC All Rights Reserved www.DestiMetrics.com infoCdestimetrics.com 303-722-7346 SUMM1T M*1. Introduction 2. Situation Synopsis 3. Market Update -Econometrics 3. Summer 2014 Review 4. Winter 2014-15 Outlook 5. Discussion 12/16/2014 Property of DestiMetrics LLC All Rights Reserved www.DestiMetrics.com info@destimetrics.com 303-722-7346 3 0\,,OR1,6 ASSOCIATION OF SKI TOWNS park ciy awY YAlr rYir 1q ! rwiquY Ylsgtll R�eY cllrlrlO.tew .s wsux+xw s.Fxr.FiPxi��r.t �ASPENHE "I'll, 65501 IAIlON SUMMIT COUN COLORADO WMASS. � la,r,• r Antlers at Vail Sitzmark Lodge Arrabelle at Vail Square Destination Resorts Vail Vail Cascade Condos Vail Cascade Resort & Spa Evergreen Lodge at Vail Four Seasons Resort Vail Lion Square Lodge Lodge at Lionshead Lodge Tower Manor Vail Resort Sonnenalp Resort of Vail The Sebastian The Wren Tivoli Lodge Vail International Vail Mountain Lodge Vail Racquet Club Vail Spa Condominiums Vail Marriott The Lodge at Vail Montaneros 12/16/2014 The Ritz-Carlton Residences i-roperty or uesuMetrics LLC All Rights Reservea www.DestiMeincs.com inio(u_aesiirneirics.com JU3-/u-/,J40 Reports with data as of November 30,, 2014 represent: 24 properties representing 2,486 units 63% of total community census 12/16/2014 Property of DestiMetrics LLC All Rights Reservea www.DestiMetrics.com info@destimetrics.com 303-722-7346 6 kk 1. Introduction 2. Situation Synopsis 3. Market Update -Econometrics 3. Summer 2014 Review 4. Winter 2014-15 Outlook 5. Discussion 12/16/2014 Property of DestiMetrics LLC All Rights Reserved www.DestiMetrics.com info@destimetrics.com 303-722-7346 7 Situation Assessment ditions which impact ability to do busine� over which you have � \t., no direct control. your Consumerism + Dernograph' • Age Wavle + Mobile, Wear + Sharing �nE r lion�n + Caption: Fragile, Fick-fe",� , f_3 i Cr u M1 V ;tination Magnets ki/Board: Flat at 57m Iforts to Grow/Retain iummer: More Attraction Growing Faster �on Smaller Base Occasion Travel - UD Confere 0 e - Dow. rr� Ilk iT� !yam Ke fbrr Qe tinations of Warm GO]. . w, y Mier__ 9 • � 11 ��ri��l�r�ri : e a OHNO111112 lI11111111 1. Introduction 2. Situation Synopsis 3. Market Update - Econometrics 3. Summer 2014 Review 4. Winter 2014-15 Outlook 5. Discussion 12/16/2014 Property of DestiMetrics LLC All Rights Reserved www.DestiMetrics.com info@destimetrics.com 303-722-7346 12 17,828 R 5.8% a• Q � P . VpQ vP �VVOSai� IJPi�IiGb.,JIII OI11il'JUpCaivC��J� P�\•G� �iP, i -1 i. -i uu LA, Il Ski 12.0% 10.0% 8.0% 0 R c 6.0% a 0 0- E cc 4.0% c 0 R M 2.0% 0.0% ® Jobs Created (1,000's) -National Unemployment Rate (%) 12/16/2014 Murf* U. . B reau or ti Property of Desti encs L� �fI ig ses served www.DestiMetrics.com Info@destimetrics.com 303.-722-7346 600 400 200 0 0 0 0 -200 0 -400 0 -600 -800 -1,000 14 150 100 50 C S&P / Case Shiller U.S. National Home Price Index F C UA +d U C UA �-d U L C tlA +d U L U L C UA '�"� U C Up r-+ U C toU� L C bO 4-. U L C h.0 o o� Q; o o a o o °�' Q1 1 o40 Q o o Q; o o LL a o o LL Q o o a a a a a a Q Q a Q (March 2000 = 100) -W Q 00 l0 e—I r d' e—I Q w N N 41 elqCT M r-1 N r -I t u M F C UA +d U C UA �-d U L C tlA +d U L U L C UA '�"� U C Up r-+ U C toU� L C bO 4-. U L C h.0 o o� Q; o o a o o °�' Q1 1 o40 Q o o Q; o o LL a o o LL Q o o a a a a a a Q Q a Q 105.00 100.00 95.00 0 90.00 0 cvi ti rn 85.00 U R p X 00.00 C 75.00 70.00 65.00 60.00 Jan -10 Jul -10 Jan -11 Jul -11 Jan -12 Jul -12 Jan -13 Jul -13 Jan -14 Jul -14 Source: Federal Reserve. Results reflect US dollar against 12//qr6 4urrencies (real index, i.e. inflation-adjusted). Property of DestiMetrics LLC All Rights Reserved www.DestiMetrics.com Info@destimetrics.com 303.-722-7346 16 1. Introduction 2. Situation Synopsis 3. Market Update - Econometrics •3. Summer 2014 Review 4. Winter 2014-15 Outlook 5. Discussion 12/16/2014 Property of DestiMetrics LLC All Rights Reserved www.DestiMetrics.com info@destimetrics.com 303-722-7346 17 L D estiMetricsLIC Resort Intelligence. Summer 2014 May — October RevPAR 12/16/2014 im Data as of October 31, 2014 16% 15% ❑ Percent Chg in Occupancy YTD: 2013 vs 2012 14% ❑ Percent Chg in ADR YTD: 2013 vs 2012 12% C60% 0 aiS v m Q8% 7% 7% U U O 6% 6% C6% - 6% 5% 5% 6% 6% M lLJ 5% 4% 4% 3% 2% 2% L— I I I I 0% I I — May 13 vs May 12 Jun 13 vs Jun 12 Jul 13 vs Jul 12 Aug 13 vs Aug 12 Sept 13 vs Sept 12 Oct 13 vs Oct 12 Summer Total 12/16/2014 Property of DestiMetrics LLC All Rights Reserved www.DestiMetrics.com info@destimetrics.com 303-722-7346 1. Introduction 2. Situation Synopsis 3. Market Update - Econometrics 3. Summer 2014 Review 4. Winter 2014-15 Outlook 5. Discussion 56% of revenue "on the books" as of 10/31/2015 12/16/2014 Property of DestiMetrics LLC All Rights Reserved www.DestiMetrics.com info@destimetrics.com 303-722-734 Data as of November 30, 2014 -5% +1% +5% +7% +13% +13% +% 11 Q 100% 100% r I L u 80% 680 76% 73% 80% e v o10c 60% 56% 56% 56% 58/0 53% 52% 60% 50% 49% M 3 40% 41% 39% 37% 40% 0 31% 0 33/0 36% 40% 20% 20% 11% 13% 13 5% 7% 6% 1% 0% - 0% k- -5% -20% -20% -40% -40% November December January February March April Winter Total --------------------------------------- +10% Industry: 12/16/2014 Property of DestiMetrics LLC All Rights Reserved www.DestiMetrics.com info@destimetrics.com 303-722-7346 Data as of November 30, 2014 $700 +11% $600 ,M $500 0 a °n v a' $400 $300 $200 oo C 30% C Ir 11% $100 $0 .. +16% +10% +8% +11% +40% 40% U') M G�3 M rn U) Is v Cor � wIs / CO 16% 10% 8% 11% November December January February March April Historic I On the books +13% 45% 40% 35% �m 4 Co CN ta C 30% C d G 25% a 20% 15% 13% 10% 5% 0% Winter Total Industry: +6% 12/16/2014 Property of DestiMetrics LLC All Rights Reserved www.DestiMetrics.com info@destimetrics.com 303-722-7346 Data as of November 30, 2014 $400 +5% +17 % +15% +16% +26% +58% 70% O $350 v a $300 a a a 'c $250 a v z $200 $150 $100 $50 $0 oo v04 58% 17% icD 6 15% = 16% M lfJ LO M V3 Co i3 N N IC 5% November December January February March April Historic On the books 20% 20% 10% 0% Winter Total Industry: 12/16/2014 Property of DestiMetrics LLC All Rights Reserved www.DestiMetrics.com info@destimetrics.com 303-722-7346 60% a a ami 50% N U 40% d rn � a M "' 30% 20% 20% 10% 0% Winter Total Industry: 12/16/2014 Property of DestiMetrics LLC All Rights Reserved www.DestiMetrics.com info@destimetrics.com 303-722-7346 Data as of November 30, 2014 45.0% 40.0% a 35.0% 30.0% u u O c 25.0% r 20.0% 15.0% 10.0 5.0% 0.0% -5.0% -10.0 Nov 14 vs Nov 13 Dec 14 vs Dec 13 Jan 15 vs Jan 14 Feb 15 vs Feb 14 Mar 15 vs Mar 14 Apr 15 vs Apr 14 Winter Total 12/16/2014 24 Property of DestiMetrics LLC All Riahts Reserved www.DestiMetrics.com infoaa destimetrics.com 303-722-7346 Prelir 45% 40% 0 a co v 35% a u u u ° 30% L 25% 20% 15% 10% 5% 0% Nov 14 vs Nov 13 Dec 14 vs Dec 13 Jan 15 vs Jan 14 Feb 15 vs Feb 14 Mar 15 vs Mar 14 Apr 15 vs Apr 14 Winter Total 12/16/2014 Property of DestiMetrics LLC All Riahts Reserved www.DestiMetrics.com infona destimetrics.com 303-722-7346 Preliminary Data as of November 30, 2014 60% 50% 40% c 30% M CL 3 x V O 20% 10% F1 N 0 �� ao as o o 39% r 38% 000 M M .4 y' MMM V 00 M O M o N 21% D Vail Other Individual Destinations —4 --All Destination Aearegate 25% 7% 0% 11 1 1 1 1 INIIIIIIII III III I I I I I I I I Nov -14 Dec -14 Jan -15 Feb -15 Mar -15 Apr -15 Histori On the Books Property of DestiMetrics LLC All Rights Reserved www.DestiMetrics.com info@destimetrics.com 303-722-7346 26 Report Date: 11/30/2014 100% 90% $0% 70% 60% 50% 40% u 30% Q. u 209'0 u 0 10°!0 0% 10% -20% -30% -40% 50/ Vail Daily Occupancy Report as of November 30, 2014 STATIC WINTER VIEW 0 N 00 F� N N M F� N N Fs F, IT U'i F� In lrn U In In tS i� LF1 to N lfl W O V Z Z 12/16/2(Tih4dlines Aligned with Saturdays) 6 NOTE: This is not a forecast of bookings. Data presented in this o O Z Z Z n Q Q D O O O n µ n n n A A F� FS N A F3 Fs F� A A A A A A 11111111111111111111112014115 YTD ve.2013114 YTD as of 11/30 (23 properties) X2014115 -as of 11/30114 (23 properties included} +2013114 -as of 11/30/13 (23 properties included} --4--2013114 -historic actuals (23 properties included) W FS N W V F� N N V Fs N N A N v a v 41 6 iD () M a a a Fs F, IT U'i F� In lrn U In In tS i� LF1 6 F, Un µ ll'e In Ln In 0Ui 0Ln Date 12/16/2(Tih4dlines Aligned with Saturdays) NOTE: This is not a forecast of bookings. Data presented in this report represents occupancy on the books as of the report date. 30.0% 20.0% 10.0 0.0% -10.0% 0 -20.0% -14.9/ -30.0% - '07/08 '08/09 vs '07/08 —41--% Chg Revenue vs 2007/08 -12.3% -17.9% -7.7% -3.0% 8.5% '09/10WW)Ed6 '10/11/vs 07/08 '11/12 vs 07/08 '12/13 vs'07/08 13/14 vs '07/08 2S 30% 20% 10% 0% -10% -20% -30% -40% -22.4% '07/08 '08/09 vs '07/08 f% Chg Revenue vs 2007/08 -19.1% '09/10 vs'07/08 '10/11/vs 07/08 '11/12 vs 07/08 -5.3 -10.5% '12/13 vs '07/08 13/14 vs/08 Which is Most Reliable? • Economic Forecasts? • Weather Forecasts? 12/16/201 Property of DestiMetrics LLC All Rights Reserved www.DestiMetrics.com infoCdestimetrics.com 303-722-7346 30 Mapping our journey: Waypoints toward new realities THE Ws�[�V�BLy Collaborating for Year -Round Mountain Tourism JANUARY 28"- 2015 - COLORADO CONVENTION CENTER 31 L D estiMetricsLIC Resort Intelligence. a 0 iscussion Thank You For Your Support! Ralf Garrison rgarri&onl@DestiMetrics.com 32 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: December 16, 2014 ITEM/TOPIC: DRB/PEC Update PRESENTER(S): Warren Campbell, Planner ATTACHMENTS: December 3, 3014 DRB Meeting Results December 8, 2014 PEC Meeting Results 12/16/2014 ►owx of vn' 1[1 TOWN OF VAI1' DESIGN REVIEW BOARD AGENDA PUBLIC MEETING December 3, 2014 Council Chambers 75 South Frontage Road West - Vail, Colorado, 81657 MEMBERS PRESENT MEMBERS ABSENT PROJECT ORIENTATION SITE VISITS 1. Jaffe Residence - 1825 West Gore Creek Drive 2. Mountain Cl Holdings - 2755 Snowberry Drive 3. RL Bolin Properties - 4193 Spruce Way 4. Tjossem Residence - 1630 Buffehr Creek Road MAIN AGENDA Jaffe Residence DRB140527 Final review of new construction (duplex) 1825 West Gore Creek Drive/Lot 19, Vail Village West Filing 2 Applicant: Tom Jaffe, represented by Segerberg Mayhew Architects ACTION: Table to December 17, 2014 MOTION: Kjesbo SECOND: Gillette VOTE: 5-0-0 2. Mountain Cl Holdings Residence DRB140538 Final review of new construction (duplex) 2755 Snowberry Drive/Lot 10, Block 9, Vail Intermountain Applicant: Mountain Cl Holdings, represented by Martin Manley Architects ACTION: Approved with a condition MOTION: Kjesbo SECOND: Forstl VOTE: 5-0-0 CONDITION(S): 1:30pm 3:OOpm Joe Joe 1) In conjunction with the building permit, the applicant shall submit a revised landscape plan showing greater plant diversity, and the following additional vegetation: two evergreens, six deciduous trees, and eight shrubs capable of growing greater than six feet high. 3. RL Bolin Properties Residence DRB140552 Conceptual review of an addition (duplex) 4193 Spruce Way/Lot 12, Block 9, Bighorn Subdivision 3rd Addition Applicant: RL Bolin Properties, represented by Catherine Ashton -Hirst ACTION: Conceptual, no vote 4. Tjossem Residence DRB140344 Final review of an addition (garage, patio, stairs) 1630 Buffehr Creek Road/Lot 4, Elk Meadows Subdivision Applicant: Brad and Susie Tjossem, represented by Sig Bjornson ACTION: Table to December 17, 2014 MOTION: Kjesbo SECOND: Forstl VOTE: 5-0-0 12/16/ft* 1 Warren Joe 5. Sunlight Condominium Association DRB140519 Joe Final review of a minor exterior alteration (entry) 2289 Chamonix Lane/Lot 6, Block A, Vail Das Schone Filing 1 Applicant: Sunlight Condominium Association represented by Beth Cooney ACTION: Table to December 17, 2014 MOTION: Kjesbo SECOND: Forstl VOTE: 5-0-0 STAFF APPROVALS Gorgens Residence OTC14-0063 Final review of a minor exterior alteration (windows) 4770 Bighorn Road Unit 1-A/Racquet Club Townhomes Applicant: Kim Gorgens represented by Renewal by Andersen M Reil Residence OTC14-0064 Martin Final review of a minor exterior alteration (windows) 641 West Lionshead Circle Unit 417/Lot 8, Block 1, Vail Lionshead Filing 3 Applicant: Cara Reil represented by SRE Building Associates Fleeger Residence DRB140512 Warren Final review of changes to approved plans (bathroom) 2950 Booth Creek Drive/Lot 2, Block 3, Vail Village Filing 11 Applicant: Matt and Candee Fleeger, represented by Berglund Architects Hubbard Residence DRB140522 Joe Final review of changes to approved plans (landscaping) 146 Forest Road/Lot 6, Block 7, Vail Village Filing 1 Applicant: Hubbard Family Investors, represented by Shaeffer Hyde Construction Schwartzreich Residence DRB140525 Joe Final review of changes to approved plans (windows, door) 421 Beaver Dam Circle/Lot 3B, Block 4, Vail Village Filing 1 Applicant: Steve & Elaine Schwartzreich, represented by KH Webb Architects Meck Residence DRB140530 Jonathan Final review of a minor exterior alteration (window) 5175 Black Gore Drive Unit 5/Cedar Point Townhouses Filing 1 Applicant: John Meck represented KCB Construction Vail Row Houses DRB140534 Joe Conceptual review of historic grade 303 Gore Creek Drive/Lots 7-12, Block 5, Vail Village Filing 1 Applicant: Vail Row Houses, represented by SRI Architects Gonzales Residence DRB140537 Joe Final review of changes to approved plans (patio, stair) 2801 Snowberry Drive, East Unit/Lot 9B, Block 9, Vail Intermountain Applicant: Edwin & Kendra Gonzales, represented by Martin Manley Architects Northwoods Condos DRB140539 Joe Final review of changes to approved plans (stair, rail) 600 Vail Valley Drive, Buildings F1 & F2/Tract B, Vail Village Filing 7 Applicant: Northwoods Condos, represented by Patrick Pinnell 12/16/ft1qe 2 Rams Horn Lodge DRB140540 Warren Final review of a minor exterior alteration (patio railing) 416 Vail Valley Drive/Lot A, Block 3, Vail Village Filing 5 Applicant: Rams Horn Lodge HOA, represented by Courtney Kline Nugent Residence DRB140541 Jonathan Final review of changes to approved plans (extension) 742 Sandy Lane Unit B/Lot 3, Vail Potato Patch Filing 2 Applicant: Dale & Elizabeth Nugent, represented by Martin Manley Architects RL Bolin Properties LTD DRB140542 Warren Final review of an addition (bedrooms, entry, facade) 4193 Spruce Way/Lot 12, Block 9, Bighorn 3rd Addition Applicant: RL Bolin Properties Ltd., represented by Catherine Aston -Hirst The applications and information about the proposals are available for public inspection during regular office hours in the project planner's office, located at the Town of Vail Community Development Department, 75 South Frontage Road. Please call 479-2138 for information. Sign language interpretation available upon request with 24 hour notification. Please call 479-2356, Telephone for the Hearing Impaired, for information. 12/16/ft* 3 TOWM OF VAIL' PLANNING AND ENVIRONMENTAL COMMISSION December 8, 2014 at 1:00pm TOWN COUNCIL CHAMBERS / PUBLIC WELCOME 75 S. Frontage Road - Vail, Colorado, 81657 MEMBERS PRESENT Henry Pratt Michael Kurz Pam Hopkins Luke Cartin Webb Martin John Rediker Dick Cleveland Site Visits: none MEMBERS ABSENT 20 minutes A request for the final review of conditional use permits, pursuant to Sections 12-7H-2, Permitted and Conditional Uses; Basement or Garden Level, and 12-7H-3, Permitted and Conditional Uses; First Floor or Street Level, Vail Town Code, to allow for liquor stores in the Lionshead Center and Concert Hall Plaza buildings, located at 520 East Lionshead Circle Unit C-7 and 616 West Lionshead Circle Unit 300/Lot 5, Block 1, Vail Lionshead Filing 1 and Lot 1, Vail Lionshead Filing 4, and setting forth details in regard thereto. (PEC140041) Applicant: Tommy Neyen Planner: George Ruther ACTION: Approved with condition(s) MOTION: Kurz SECOND: Cleveland VOTE: 7-0-0 CONDITION(S): 1. The applicant shall not be allowed to display any illuminated (neon, argon, gas-filled. LED lit, etc.) advertising signs in such a manner that the signs are visible to the public from the exterior of the store. 2. The hours of operation of the retail liquor store located at 520 East Lionshead Circle shall be 8:00 am until 12:00 am daily, without exception. 3. The applicant shall ensure that all loading and delivery operations which brings goods and materials to and from the two store locations is conducted from an approved on- site loading and delivery bay or other Town of Vail approved loading and delivery facility. 4. No direct liquor store sales of any kind are allowed or permitted by this permit from the 616 West Lionshead Circle storage location. 5. No outdoor display of goods or temporary freestanding advertising of any kind shall be permitted (e.g. cardboard cut outs of Spudz MacKenzie, half-dressed Bud Light girls, clothing racks, merchandise display). George Ruther gave a presentation per the staff memorandum. He discussed several conditions which staff felt were necessary to allow the conditional use to be acceptable in Lionshead. 10/d§62Q14 Cartin asked for verification that any violation of the CUP approvals would revoke the approval for both locations. Ruther confirmed that a failure to operate according to the conditions would be a violation of both CUPs approval and result in a revocation. Cleveland inquired as to the hours of operation. Ruther spoke to his conversations with the applicant regarding hours of operation. Tom Neyens, applicant, made himself available for questions. Rediker inquired as to how materials will be delivered. Neyens spoke to the 616 West Lionshead as being the delivery point and disbursement to the Lionshead Center space. He spoke to how restocking may occur via hand truck across the pedestrian mall. Martin inquired as to the use of refrigerators and loading and delivery. Neyens confirmed their would be refrigerators in use and that loading delivery would occur in the approved loading and delivery bays at both locations. Rediker inquired as whether or businesses load and delivery in the same manner as being discussed. Ruther discussed his knowledge of the various methods to get materials to their stores. It is common in both villages to have deliveries done via hand trucks. Rediker spoke to his concern with the transfer of goods during times when there is heavy traffic in the pedestrian core. Neyens spoke to how during busy time periods a vehicle would move materials from Concert Hall to Lionshead Center through the loading and delivery facility for Lionshead Center. Rediker expressed concern with the transfer of goods via hand truck across the pedestrian mall. Ruther spoke to the restrictions and limitations on loading and delivery as having been focused on vehicles, not hand truck delivery. Rediker asked if the town was comfortable with having hand truck deliveries through the pedestrian area Ruther stated that he believed that what was being proposed was in compliance. There was no public comment. Martin spoke to the sign having been installed in advance of the request, however, he would not let that influence his decision. Rediker spoke to his concern about hand trucks using the pedestrian mall. Kurz, Cartin, and Hopkins spoke to their belief that the criteria had been met. 1 P/d§6?214 Pratt expressed his shared concern about loading and delivery via hand trucks and encouraged the applicant use the loading and delivery bay for Lionshead Center. 25 minutes 2. A request for final review of a request to extend the compliance deadline with the Town of Vail's recycling requirements, pursuant to Section 5-12-8E, Exemption, Vail Town Code, located at 371 Gore Creek Drive/Part of Tract C, Vail Village Filing 1, and setting forth details in regard thereto. (PEC140039) Applicant: Michael Staughton Planner: Kristen Bertuglia ACTION: Approved with condition(s) and modified findings. MOTION: Kurz SECOND: Cartin VOTE: 7-0-0 CONDITION(S): 1. The applicant(s) shall be in full compliance with Section 5-12-8E, Recycling Requirements, Vail Town Code, by no later than December 8, 2015. Amended finding: Based upon a review of Section V of the December 8, 2014 staff memorandum to the Planning and Environmental Commission, and the evidence and testimony presented, the Planning and Environmental Commission finds that the granting of this exemption is appropriate based upon criteria set forth in 5-12-8 E, Exemption, Vail Town Code. Kristen Bertuglia gave a presentation per the staff memorandum. Cartin inquired as to his understanding that an extension request only needed to meet one of the criteria and if there was the ability for an applicant to request multiple extensions. Bertuglia responded that only one of the criteria needed to be met. She explained that the regulations did not expressly prohibit multiple requests for an extension but that intent of the regulation was not to continue to provide 24 month extensions. Cleveland spoke to his belief that a 24 month extension was the maximum time frame and that no subsequent request could be made Rediker asked to clarify the number of extensions that could be requested. Bertuglia spoke to what the Code states, which is that there is no prohibition on subsequent requests for extensions. The goal is to achieve compliance with the regulations and additional extensions would be difficult for staff to support. Cleveland inquired as to whether or not the $750 rebate could be used to perform a study? Bertuglia responded that the portion of the rebate that applies to start-up costs ($250 per business) could be used to support consulting/studies. Martin inquired as to whether or not additional locations have been studied. Michael Stoughton spoke to the numerous businesses and condominiums that use the trash compactor. Users of the trash compactor include the adjacent buildings and the A&D Building (south of Gore Creek Drive). He felt that there were no other locations that would be better than the current location. He spoke to the lease that the building has with Waste Management, who owns the compactor that expires in late 2015. He spoke to his lack of knowledge on how to request changes to the enclosure and if the Town would approve of those changes. 1 P/d§62814 Pratt stated that he heard the applicant say that a solution would not be found in the next 12 months. Furthermore, he was hearing that the applicant wanted a permanent exemption and not a temporary extension. George Lamb, employee of Slifer Smith and Frampton, a business using the compactor, stated his role with the trash enclosure was very hands on. He spoke to the poachers who placed all sorts of bizarre items into the compactor. He spoke to the conversations had thus far with consultants. They (the applicants) are not ignoring the problem, they just need more time to figure this out. The area is not heated so snow goes right up to the facility making it Kurz inquired as to the ownership, use, management of the facility. Lamb spoke to the existence of a trash association. Ron Riley, business owner, spoke to the original construction of the building and excessive use of the area. Cartin inquired as to the average tip weight of the compactor. Lamb stated that at high points, the compactor can have up to 6 tons of trash weekly. 3 tons twice a week. Cartin spoke to statements in the memorandum stating that several businesses already recycle. He inquired as to solutions to increase recycling. Cartin spoke to his belief that the application only met the requirement of the cost criterion for the extension. He suggested a waste characterization study to understand how much is glass, etc. is being disposed. He felt that there are numerous facilities that are unmonitored and therefore that criterion is not met. There was no public comment. Hopkins suggested getting some help with reviewing and solving the problem as it needs to be addressed. Cartin stated that he understands the frustration and he is in support of a one year time frame to spur solutions. Cleveland agreed with Cartin and pointed out that this location was the poster child for a difficult situation. He felt it met all four criteria. He believes the Town will need to be a partner. He could support 12 months to come up with a solution. If there was no progress he would not support further extension of the compliance timeframe. If there is a viable solution being discussed he would support 24 months. Kurz felt the application met the criteria and 12 months was appropriate per the staff recommendation. Rediker stated he understood that this was a difficult situation. He felt it met only one of the criterion and that being a physical constraint. He stated no evidence has been submitted to support the criterion related to cost. There was not bid for work, etc. He felt the problem could be solved in 12 months. If it cannot be solved in 12 months it would be the people working on it that are the problem. 1 P/d@6?414 Martin suggested exploring an individual solution for each building and compare it to the group solution and see which one works best. Pratt expressed that it was a difficult situation with multiple users. He suggested a managed solution may be the answer. As the lease is in place for another a year he felt a solution should be developed in 12 months with up to 24 months to implemented. Rediker spoke to the fact that there was no lease agreement presented and it was the applicant's word and understanding is all that has been stated. The Commission discussed the application and after several amendments to the motions on the floor it was agreed that the buildings would need to come into compliance within 12 months and that there will be no interim time requirement to submit a plan. Additionally the findings were amended as contained above. Cleveland inquired as to how enforcement would occur, i.e. would each business be held responsible for compliance or the trash association, property manager, etc. in a shared compactor situation, it would be difficult to find the responsible party. George Ruther stated that staff would speak to the prosecutor and get back to the PEC with a response. 20 minutes 3. A request for the review of conditional use permits, pursuant to Section 12-7B-3, Permitted and Conditional Uses; First Floor or Street Level, Vail Town Code, in accordance with the provisions of Chapter 12-16, Conditional Uses, Vail Town Code, to allow for two outdoor patios, located at 304 Bridge Street, Units C6 and C7/1-ots E -H, Block 5A, Vail Village Filing 1, and setting forth details in regard thereto. (PEC140036) Applicants: Big Bear Bistro and The Blue Cow Cafe Planner: Jonathan Spence Big Bear Bistro ACTION: Approved with conditions MOTION: Kurz SECOND: Hopkins VOTE: 7-0-0 CONDITION(S): This Conditional Use approval is contingent upon the applicant obtaining Town of Vail approval of an associated design review application(s) prior to April 1, 2015. 2. The applicant for Unit C/7 shall enter into a lease agreement with the Town of Vail for the area encompassed by the outdoor patio associated with this establishment that encroaches into the Hanson Ranch Road right-of-way. 3. The outdoor patio shall operate consistent with the approved site plan dated 11/25/2014. Blu Cow Cafe ACTION: Approved with conditions MOTION: Kurz SECOND: Cleveland VOTE: 7-0-0 CONDITION(S): 1. This Conditional Use approval is contingent upon the applicant obtaining Town of Vail approval of an associated design review application(s) prior to April 1, 2015. 1 0/d§62614 2. The applicant for Unit C/6 shall enter into a lease agreement with the Town of Vail for the area encompassed by the outdoor patio associated with this establishment that encroaches into the Hanson Ranch Road right-of-way. 3. The outdoor patio shall operate consistent with the approved site plan dated 11/25/2014. Jonathan Spence gave a presentation per the staff memorandum. Cleveland spoke to a typo with the date on the referenced site plan. Cartin asked staff to look into the proximity of the designated smoking area to the east and if there were any problems with the proximity. There was no public comment. Rediker referenced the proposed site plan and asked for clarification that there were no emergency service concerns with the proposed patios. Spence responded that there was no concerns and there was space available should the businesses across the street ever make the same request. Rediker expressed his belief that it was in compliance with the criteria. The Commissioners expressed support for the proposal as it was in compliance with the criteria. 20 minutes 4. A request for a final review of a variance from Section 12-6C-9, Site Coverage, Vail Town Code, pursuant to Chapter 12-17, Variances, to allow for the continuation of additional site coverage granted through Sec. 12-13-4, Requirements by Employee Housing Unit Type, with the proposed removal of an employee housing unit deed restriction, located at 1125 Hornsilver Circle/Lot 9, Block 1, Vail Village Filing 8, and setting forth details in regard thereto. (PEC140037) Applicant: Laura Cook, represented by Zehren & Associates Planner: Jonathan Spence ACTION: Denied MOTION: Cleveland SECOND: Cartin VOTE: 7-0-0 Jonathan Spence gave a presentation per the staff memorandum Rediker inquired as to whether or not the EHU is occupied. Hopkins inquired as to what would become of the EHU garage. Spence described that a portion of the garage would be turned into interior GRFA and the remainder of the garage would become outdoor space (covered patio). Michael Rodenak, representing the applicant, spoke the changes that would be made. He described the reality of cutting the roof overhang off the roof covering the garage has being structurally difficult to achieve. He continued by making a request of improve the site coverage by making changes to the garage and allowing the roof to cover over the garage to remain. 1 0/d§62614 Cartin inquired as to how the applicant would respond to the comment that this was a self- imposed hardship. Rodenak explained that it was a spec home built by a developer and therefor the hardship was created by the developer, not the current owner. Rediker inquired as to how long the owner has owned the property. Rodenak explained that he believed the home has been owned by the current owner since construction. Rediker asked for clarification on the modifications that would be made to the home and for more detail on the structural issues related to the garage roof. There was no public comment. Hopkins expressed her concern that another EHU was being exchanged, however the criteria need to be met. Cartin felt this was a self imposed hardship. He specifically support staff's interpretation on Section C of the exchange program requirements. Cleveland spoke to his agreement with his Commissioners and then he spoke to his understanding and involvement wit the EHU exchange regulations. Kurz agreed Rediker agreed with the other Commissioners that there were requirements that need to be met. This project has not met the criteria. Martin felt there were options to come into compliance. Pratt expressed that this was an optional process and a grant of the variance would be fundamentally a purchase of zoning and a grant of special privilege. 5. A request for a final review of a variance from Section 12-6E-6, Setbacks, Vail Town Code, pursuant to Chapter 12-17, Variances, Vail Town Code, to allow for the construction of 3 garages within the side setback area, located at 5040 Main Gore Place (Sundial Townhomes) unplatted (Sundial Phase 2 Townhouse Map), and setting forth details in regard thereto. (PEC140040) Applicant: Sundial Condominium Association, represented by Pierce Architects Planner: Jonathan Spence ACTION: Withdrawn 6. Approval of November 24, 2014 minutes MOTION: Cleveland SECOND: Cartin VOTER -0-3( Rediker, Kurz, Pratt) 7. Information Update Hopkins asked a question regarding the VVMC master plan. 1 0/d§62714 George Ruther explained that what was proposed at the last hearing was the review of the west wing concurrently with the review of the Master Plan. Cartin stated his belief of the application was a Ruther described and the desire to separate out the west wing. Ruther stated January 12th it was anticipated that the applicant would request a final recommendation to the Vail Town Council. At the direction of the Commission the applicant has been exploring a land exchange. On December 18th a design charrette would be occurring to further explore the land exchanges and its viability for both projects which was a positive step forward in the discussions. He reconfirmed the west wing review process which would become concurrent verses subsequent. Rediker inquired as to the plastic bag discussion on November 24th and his desire to provide additional comment since he was absent. Ruther recommends he provide his comments in writing and they would be provided to Kristen Bertuglia and the Town Council. 8. Adjournment MOTION: Kurz SECOND: Cartin VOTE: 7-0-0 The applications and information about the proposals are available for public inspection during regular office hours at the Town of Vail Community Development Department, 75 South Frontage Road. The public is invited to attend the project orientation and the site visits that precede the public hearing in the Town of Vail Community Development Department. Times and order of items are approximate, subject to change, and cannot be relied upon to determine at what time the Planning and Environmental Commission will consider an item. Please call (970) 479-2138 for additional information. Sign language interpretation is available upon request with 24-hour notification. Please call (970) 479-2356, Telephone for the Hearing Impaired, for information. Community Development Department Published December 5, 2014 in the Vail Daily. 1 P/d@814 TOWN OF VAIN VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: December 16, 2014 ITEM/TOPIC: Vail Reinvestment Authority Meeting - see separate agenda 12/16/2014 TOWN OF VAIN VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: December 16, 2014 ITEM/TOPIC: Council interviews for appointments to the Vail Local Marketing District Advisory Council (VLMDAC) PRESENTER(S): Patty McKenny, Town Clerk ACTION REQUESTED OF COUNCIL: Interview six candidates interested in serving on VLMDAC. BACKGROUND: Town Council will have an opportunity to interview six candidates for four vacancies which exist on the VLMDAC during the work session. There are three at large positions available for two-year terms and the fourth position will include an appointment of a Vail Resorts, Inc. representative to serve on the advisory council on behalf of their corporate property owner interest. ATTACHMENTS: VLMDAC Interviews and Selection 12/16/2014 0 rowN of vain A) Memorandum To: Mayor and Town Council From: Patty McKenny, Town Clerk Date: December 8, 2014 Subject: Interview and Appointments to Vail Local Marketing District Advisory Council (VLMDAC) Town Council will have an opportunity to interview six candidates for four (4) vacancies which exist on the Vail Local Marketing District Advisory Council at the December 16th meeting. The interviews occur during the work session and the four appointments are made during the evening session. Please see a table on the following page with names of interviewees and a schedule of interview times. The attached materials provide the letters of interest and resumes, possible interview questions and member attendance records. The VLMDAC consists of nine (9) voting members which includes one town council member appointment. The criteria for this position are set forth in C.R.S. 29-5-111 which states, General powers of district. (1)(g) All applicants must be "owners of property within the boundaries of the district," which includes by definition corporations or entities which own property "within the boundaries of the district." The district boundaries include the Town of Vail boundaries. The list of six interviewees indicates that either taxable property ownership by individual or corporation has been met. There are four two-year term vacancies with three (3) at large appointments and one position vacancy that will include an appointment of a Vail Resort's, Inc. representative who will serve on behalf of their corporate property owner interests. The terms of the four members shall be for two years and end on December 31, 2016. The position vacancies were advertised with a public notice in the Vail Daily during October & November and posted on the Town of Vail website the last few weeks. The mission of the VLMDAC is to market and promote Vail to attract overnight guests primarily during the May — October time frame, creating economic vitality by increasing both the visitor base and sales tax revenues. The VLMDAC general meetings are currently the third Thursday of every month at 8:30 A.M. List of Current VLMDAC Members & Terms: 1. John Dawsey, term expires 12/15 2. Jamie Wilson Gunion, term expires 12/15 3. Laurie, term expires 12/15 4. Michael Holton, term expires 12/15 5. Jenn Bruno, term expires 12/15 6. Beth Slifer, term expires 12/14 7. Skip Thurnauer, term expires 12/14 8. Davy Ratchford, term expires 12/14 9. Vacancy due to Mia Vlaar's resignation 12/16/2014 Interview Schedule: PM CRITERIA: Owners/Designees of property w/in boundaries of Name district 12:45 1 Mark Herron 12:50 2 Jim Kellen 12:55 3 Liana Moore 1:00 4 Stefan Schmid 1:05 5 Beth Slifer 1:10 6 Skip Thurnauer Attachments: ■ Letters of Interest / Resumes from Candidates ■ Possible Interview Questions ■ Attendance Records Four Seasons Resort & Residences General Manager Vail Resorts, Inc. Director of Marketing Antler's at Vail Director of Marketing Sonnenalp Hotel General Manager 193 Gore Creek Drive 4284 B Columbine Drive Town of Vail Page 2 12/16/2014 Patty McKenny From: Mark Herron <mark.herron@fourseasons.com> Sent: Friday, November 21, 2014 2:27 PM To: Patty McKenny Subject: Vail Local Marketing District Advisory Council. Dear Patty, I am interested in serving on the Vail Local Marketing District Advisory Council. Please find attached a short biography of my community service. I am available to answer any questions or provide more detail at the phone numbers below. Thank you for your consideration. Very Truly yours, Mark Mark Herron I General Manager Four Seasons Resort and Residences Vail One Vail Road Vail, CO 81657 (0) 970.477.8601 (C) 970.445.8929 Mark. Herron0fou rseasons.com Connect with us on See the world from our view. Escape to Vail with a special offer from usl 12/16/2014 MARK HERRON GENERAL MANAGER FOUR SEASONS RESORT VAIL Thank you for considering me for the Vail Local Marketing District Advisory Council. am very active and passionate about Vail and hope that my experience will assist in marketing and promoting our community. I have been with Four Seasons Hotels for 26 years. Prior to joining Four Seasons, I worked in City Management for municipalities in Kansas, Missouri, and Texas. I am currently serving on the Vail Valley Partnership Board of Directors and a member of the Colorado Hotel Association. Prior to moving to Colorado, I served in the following positions in Whistler, Canada; Whistler Chamber of Commerce Board of Directors, Chairman of the Hotel Association of Whistler, Whistler Restaurant Association and British Columbia Hotel Association Board of Directors. Additionally, I have served as; First Vice Chair Houston Hotel and Lodging Association, First Vice Chair Houston Convention and Visitors Bureau, Board of Directors of Texas hotel and Lodging Association, Board of Directors City of Irving Arts Council and member of; Houston Partnership, Houston Downtown Alliance, Texas Golf Writers, and Houston Arts Alliance. I have a Bachelor of Fine Arts degree from the Kansas City Art Institute with post Graduate work in Public Administration from the University of Missouri, Kansas City. I have been married 27 years to my wife Shelley and have two children, Luke 17 and Maggie 15 (and our trusted best friend Dallas). 12/16/2014 ita Patty McKenny From: Jim Kellen <JKellen@vailresorts.com> Sent: Friday, November 21, 2014 3:06 PM To: Patty McKenny Cc: Kelli McDonald Subject: RE: December 2 Vail Town Council Meeting: Keeping Vail a Leader Hi Patty, Per Kelli's email, I will be the Vail Resorts appointee for VLMDAC that Davy Ratchford will be vacating. Thanks, Jim Kellen From: Kelli McDonald [mailto:KMcDonald@vailgov.com] Sent: Friday, November 21, 2014 3:01 PM To: Christopher Jarnot Cc: Jim Kellen; Patty McKenny Subject: RE: December 2 Vail Town Council Meeting: Keeping Vail a Leader Thanks, Chris. That will work great for the presentation - Stan and staff will present and you may want to interject comments on certain topics as we present or wait until the end - up to you. I will send you the final version and the memo next week. Kelli McDonald Economic Development Manager Office of Economic Development rowN of VAIL ="". 01 VAIL• R K IL r V 970.479.2454 direct 970 479.2157 fax kmcdonald(&vailoov.com vailaov.com va ilbeavercreek2015.com twitter.com/vailgov From: ChristopherJarnot fmailto:ChrisJ@vailresorts.com] Sent: Friday, November 21, 2014 2:55 PM To: Kelli McDonald 12/16/2014 Cc: Jim Kellen Subject: RE: December 2 Vail Town Council Meeting: Keeping Vail a Leader Kelli, We would like to nominate Jim Kellen, Davy's replacement, for our position on the VLMDAC. Jim is cc'd on this message and can be reached temporarily at 754-5136. Thanks. Chris Jarnot EVP and Chief Operating Officer - Vail Mountain VAIL Like nothing on earth. ^VAIL, 21AWMr- Home of the 2015 World Alpine Ski Championships From: Kell! McDonald [mailto:KMcDonald@vailgov.com] Sent: Friday, November 21, 2014 11:10 AM To: Christopher Jarnot Subject: December 2 Vail Town Council Meeting: Keeping Vail a Leader me know who you plan to appoint so I can contact them and get their application in by the deadline of December S. Interviews will be the afternoon of December 16. Here's to a great season Kelli Kelli McDonald Economic Development Manager Office of Economic Development TOWN OF VAIL)' i, VAIL- �A CREEK LEE= 970.479.2454 direct 970.479.2157 fax 2 12/16/2014 Jim Kellen Vail Resorts, Inc. Jim brings 20 years of marketing and advertising experience to his new role within Vail Resorts. Prior to his role as the Director of Marketing of Beaver Creek, Jim spent 12 years with MolsonCoors Brewing Co. He held multiple positions including Director of Marketing - Coors Light International, Director of Innovation and Director of Strategy and Commercial Development. Prior to MolsonCoors, Jim worked for two advertising agencies and in media sales. He and his family have been home owners in the Vail Valley for over a decade. 12/16/2014 pEs (866)249-2369 Your Colorado Mountain Home N T AT VA I L for just a couple of days... or the andersvail.com rest of your life CONDOMINIUMS a CONFERENCE CENTER Vail Town Council c/o Patty McKenny, Town Clerk 75 S. Frontage Rd. Vail, CO 81657 e-mail pmckennyC@vailgov.com Dear Vail Town Council: Over the past year at the Antlers at Vail I have had the privilege of leading a visual rebrand of the Antlers including a new logo, and responsive website to better represent the "new" Antlers and put us at the cutting edge of today's technology. Now that the bulk of this project is wrapping up I am ready to re-engage in a more meaningful way with the community. Both my employer and I believe that the Local Marketing District Advisory Council is the best organization to which I can contribute my varied marketing background and skills. I began my career In the field of public relations in 1994, freelancing for Dallas public relations agencies, both large and small. Shortly thereafter I transitioned into marketing research for a financial company. Inspired to learn more about business I earned my Masters in Business Administration. Using that knowledge, I started and ran an online business in the travel industry. Venturing into marketing and public relations for the Bravol Vail Valley Music Festival eventually led to client services and business development at Spark Creative, a full-service advertising agency specializing in real estate development and sales for clients such as Vail Resorts Development Company. I then transitioned those skills and knowledge to my own agency, Kaleidos Marketing Group and after wrapping up a large project assisted the Vail Symposium through a transition that resulted In a full time position as Executive Director. I left that position to get back to my true passion of marketing and to work for another beloved community organization, the Antlers at Vail. The assets that I would bring to the VLMDAC include: • An easy transition onto the board: I have attended many VLMDAC meetings over the past decade, and even participated in the media trips. I understand the community stakeholders, the target markets and what it takes to execute a successful marketing plan of this magnitude and represent a brand of this standard. • A deep understanding of the function and goals of each VLMDAC partner: As VP of client services at Spark Creative I was responsible for creating and maintaining the brand standards for projects such as the Arrabelle and One Ski Hill Place. I have created and directed many strategic print and digital media plans. As a key leader at both Bravol Vail and the Vail Symposium I also have a deep understanding how events leverage marketing efforts. • The discipline of marketing has changed at lightning speed and I am up to date on the changing landscapes of all marketing and public relations disciplines. • Vested in the community: I did not come to Vail for a job but rather chose to make it my home and raise a family here. This wide breadth of experience in marketing, travel and events offers an excellent fit for the Vail Local Marketing District Advisory Council. I'm pleased to apply for the open volunteer position on the advisory council and look forward to meeting with the Town Council. Warmly, Liana C. Moore 12/16/2014 xNTLERS AT VAI L 880 W. Lianshead Place Vail, CO 81857 970-478-2471 970-478-1012 fax www.anUarsvail.com December 2, 2014 Vail Town Council c/o Patty McKenny, Town Clerk 75 S. Frontage Rd. Vail, CO 81657 Friends, Please accept this strong endorsement of Liana Moore as an applicant for one of the open positions on the VLMDAC. As 1 hope you already know, the Antlers always encourages (and lends its full support to) participation by our employees in community functions like this one. In this case more than most, l am confident that there could not be any more qualified person for this position. For starters, Liana is simply a brilliant marketer. 1 have seen this from the sidelines with Bravo and the Symposium, as well as first hand here at the Antlers. Perhaps even more importantly for this particular role, as a result of her rich experience she also has keen insight into the essence of the community at large, and the brand that we live by. She is simply a delight to work with, and 1 know that she works well with large groups. That asset should not be undervalued in this particular circumstance. It also doesn't hurt that she happens to be an enthusiastic, family oriented professional around 40 years old ... a demographic that's one of our important target markets. Overall, her intellect, insight and incredibly well rounded experience make Liana the perfect choice. 1 sincerely hope that you'll select her to serve in this role. Thank you so much for your consideration. Please call me if you have any questions. Robert LeVine General Manager 12/16/2014 it L4 Ste an Schmid November 27, 2014 Patty McKenny Town of Vail 75 S. Frontage Road Vail CO 81657 Dear Patty and Town of Vail Council, This letter serves as my interest in serving the Vail community for a term on the Vail Local Marketing District Advisory Council (VLMDAC). I am interested and qualified to serve the VLMD for the following reasons: • I am the General Manager of the Sonnenalp Hotel. I know firsthand the importance of Vail°s economic vitality. • 1 am a Vail property owner. I am interested in maintaining and growing property values for all Vail properties. I also work hand in hand with Johannes Faessler to make sure we have the proper amount of Sonnenalp housing for our employees. • 1 represent a hotel whose interest lie more than running a business. The Sonnenalp is also a long standing contributor to the overall growth of the Vail Valley • 1 will give VLMD over 30 years of sales and marketing expertise in the Vail Valley. I also have an expansive knowledge of what drives food and beverage growth. I was born and raised in a European resort. My winter passion is skiing and my summer passion is hiking including any outside activities. • 1 am connected within the community due to my involvement personally and professionally. • 1 live here full-time and can commit to the time required, meetings and associated VLMD events. I have the commitment from Johannes Faessler, owner of the Sonnenalp, to insure that the VLMD takes advantage of my enthusiasm and ideas for the future of Vail. I am passionate about Vail. I worked in Vail from 1990-1997 and 1999-2004. My main reason for leaving Vail was to learn ways to increase customer base and to see the value of branding and commitment to the story of Vail • Vail is my home. I came back in 2008 where 1 have enjoyed working with the Sonnenalp team to make it the timelessly hotel it is today 12/16/2014 I know I can bring my own unique strengths to the VLMD board. I have a critical eye for being able to see quickly if an idea can become successful and take root. My vision of the next 3 -5-10 years of the direction of our valley is clear, exciting and promising. In summary, VLMD can make use of my strength, experiences and creativity to insure greater VLMD board strength and perseverance. I have also attached a summary of my experience, professional association and personal interests. I appreciate your consideration of my qualifications to serve Vail and the VLMD. Respectfully, Stefan Schmid 12/16/2014 STEFAN SCHMID Vail, CO 81657 1 (970) 401-4995 1 sjstefan@aol.com I will relocate & travel I US & German citizenship 5 — STAR LUXURY RESORT HOTEL GENERAL MANAGER Manager of award winning hotels and resorts throughout the world who understands the intricacies of the industry, values employees and guests, and who has the financial acumen to drive luxury destinations to achieve superior hotel rankings. Operates within the company's values and produces financial results for hotel owners. Dedicated to meeting profitability goals by critically reviewing reports and revenue, analyzing trends, and implementing changes to achieve the objectives. • P&L responsibilities, creates annual budgets, implements strategic plans, meets sales process objectives, and manages the day-to-day operations. • International luxury resort hotel management experiences in the US, Switzerland, Chile, Japan, Uruguay, Argentina, and St. Lucia. Fluent in Spanish, German, and English. Professional Career Progression General Manager, Sonnenalp Hotel, Vail, Colorado 2012 -Present Hotel Manager, Sonnenalp Hotel, Vail Colorado 2008-2012 (promoted) Executive Task Force Member, The Landings, A RockResort, St. Lucia 2007-2008 (recruited) Director of Food & Beverage, Four Seasons (Uruguay, Argentina & Japan) 2004-2007 Director of Food & Beverage, The Lodge at Vail, A RockResort, Vail, CO 1998-2004 Manager of Restaurants, Hotel Hyatt Regency, Santiago, Chile 1997-1998 Manager of Resort's Austria Haus Hotel (original Sonnenalp Hotel), Vail, CO 1990-1997 Front Desk Manager, Swiss Diamond Hotel Olivella, Lugano, Switzerland Summers Career Highlights & Achievements Career with Sonnenalp Hotel, Vail, Colorado 2008 -Present Sonnenalp is a world-class hotel and unique among Vail lodging, offering the finest in luxuries and comforts, as well as renowned personal service. It is ranked Top 100 Hotels overall in travel. Earned the Conde Nast Travelers Best in the World 2013 Award ranked #15 in the top 40 resorts in the US. ➢ Attained #29 ranking in US Resorts by Travel & Leisure and Best ski hotels in North America. Achieved #3 ranking by The Leading Hotels of the World in the top 10 hotel competitor category. Positions held: General Manager, Hotel Manager, and Resort's Austria Haus Manager r • Promoted from Hotel Manager to General Manager based on reputation as a manager who takes � ` the time to engage and understand the staff and who makes it a goal to indulge guests like family. • Entrusted to deliver an exceptional experience for guests and successfully manage the $24M/year loA� Olp budget, 350 employees, 128 luxury rooms/suites, four restaurants, banquet facilities, a spa, and an "&"X-aO 18 -hole golf course. • Managed the restructuring of the front office and spa operations resulting in a 94% leading quality score. • Scaled operations with introduced labor standards and forecasting systems to contain expenses. 12/16/2014 • Revamped two restaurant visions to drive additional guest traffic and ultimately increased the revenue by optimizing seating times, operating hours, selling in-house food & beverages, and partnering with non-food & beverage hotel operations to promote the hotel and amenities. • Creates iconic events to increase occupancy, popularity and recognition by partnering with high-end brands like Dom Perignon and Cartier as well as with the Town of Vail's Wellness and Health Symposium 2019. Additionally, offers high-end food and beverage functions in conjunction with local organizations such as the Vail Valley Foundation's Yearly Dance Festival. • Position Sonnenalp sales representatives in other countries such as: Australia, Germany, and Mexico. • Personally visits with national and international top travel agencies in conjunction with Leading Hotels of the World to market the hotel. Executive Task Force Member, The Landings, A RockResort, St. Lucia 2007-2008 A Top 25 Luxury Hotels in the Caribbean LANDING s • Recruited for a 60 -day assignment to assist the Executive Task Force Team to prepare the hotel for its opening. Project manager for the Food & Beverage department in planning and execution. Director of Food & Beverage, Four Seasons (Uruguay, Argentina & Japan) 2004-2007 Four Seasons is a global luxury brand. Hotel Tokyo at Chinuzan-so, Japan has s restaurants, 2 bars, and 29,800 sq. fl. banquet space hosting 850 weddings and social functions/year. Properties in Buenos Hires, Argentina and Tokyo, Japan are award wznnzng hotels. With a passion for great food and wine, confidently managed the activities for the Food & Beverage department, maintaining high standards in quality, services, and merchandising. • Implemented Core Standards and Service Culture trainings for the hotel employees. • Recognized the importance of modernizing the banquet sales program and functional setup in order to be competitive in the market and provide incentives for the staff. • Conducted competitor research in the food & beverage industry to maximize top selling items and implement pricing strategies. • Analyzed financial data and reports to forecast marketing and sales plans and programs. Additional career accomplishments at other award winning locations provided upon request Education Master Chef, Hotel & Restaurant Management & Food and Beverage Hotel Management School, Heidelberg, Germany, 1988 Chef & Pastry Chef, Culinary School, Immenstadt, Germany, 1985 12/16/2014 �d-5 Patty McKenny From: Beth Slifer <beths@sliferdesigns.com> Sent: Monday, November 03, 2014 2:51 PM To: Patty McKenny Subject: Application for VLMDAC Dear Council members of the Town of Vail, I am applying to be reappointed to the Vail Local Marketing District Advisory Council. The VLMDAC is a tool to improve the economic vitality of the TOV through increasing our visitor base in non ski months. Our effectiveness is measured by sales tax year over year, Net Promoter Score which measures visitor satisfaction, and percentage change in overnight visits both in quantity and average room rate. Since the second year of the 2008 Recession, your volunteer appointees have worked as a professional team to select and guide vendors who have assisted the TOV in making positive achievements in all three of these critical measurements. As a member of the team I feel we have an unusually dedicated and professional group which closely monitors our expenditures for the best results. We have managed to outperform our mountain resort competitors overall and consistently. However some of our competitors have been watching us closely and are beginning to learn from our successes. Namely, several have created dependable and semi independent sources of funds and have sought to build marketing advisory teams with appropriate expertise. In Vail it is important we stay ahead of the competition and continue to develop impactful strategies for success. The last 2-3 years we have shifted our budget to provide better research and more sophisticated digital marketing. After 18 months of experimental marketing in Mexico with beneficial results, we are expanding our spending and geographic reach in Latin American countries, emphasizing Brazil and Mexico. This new initiative is exciting and challenging. I am applying to be reappointed to further the strategies our team has developed to achieve our goals for 2015-2017. Thank you for your consideration. Sincerely, Beth Slifer Sent from my iPhone 12/16/2014 Ski Thurnauer # tP It has been a privilege to serve two terms on the Vail Local Marketing District Advisory Council. I am writing to request an opportunity to continue my service to the VLMDAC and the Town of Vail. For many years my family visited and stayed in Vail before buying a house here about 10 years ago. What began as ski vacations matured into a year-long relationship with the community. Summer and fall visits expanded our Vail experience to include hiking, biking, horseback riding, tennis, rock climbing, canoeing, rafting, family reunions, golf, music festivals, and much more. Our family includes 8 grandchildren ranging in ages from 3 to 13, as well as our two sons and two daughters-in-law. We are typical of the multigenerational families who populate Vail in the summer and fall — Boomers, Gen Xrs, and Gen Zrs all actively enjoying mountain living and vacationing. Recently retired, my professional background includes over 35 years of sales, marketing and advertising experience. Most of my career has been in healthcare, working with pharmaceutical, medical device, and nutritional companies, as well as hospitals and healthcare systems. I was the marketing head and partner in one advertising agency and the CEO of two others with titles that included general manager, managing director, and president. While my specific focus was healthcare, my responsibilities involved helping domestic and global clients solve problems, position their products and companies, and develop strategies for growth. Over the last four years I have put these skills to good use with the VLMDAC as we developed strong marketing strategies and plans. Other mountain communities have witnessed and envied Vail's success and have become more adept in their marketing and communications. To keep our competitive edge and remain the leading mountain destination, we must work smarter and more efficiently, continuously refining our targeting and the use of both traditional and non-traditional media. While tax revenues and our budgets have increased, we strive to get more bang for our buck from vendors and programs. A recent application of my ad agency experience was working with other Council members in contract reviews of our key communications agencies, achieving modest across-the- board savings for 2015. New assets have been added to the rich array of summer/fall attractions we enjoy in Vail and more will come on board in 2015 and 2016 with the further development of Vail Epic Discovery. I would welcome the opportunity to build on the momentum of the 2015 World Ski Championships and the continued evolution of Vail Mountain to maintain Vail's position as the leading mountain destination. Thank you for considering my application. Best Regards, S kip 12/16/2014 Suggested Questions for VLMDAC Candidates o What experience do you have in marketing? o What do you see as the primary role of the VLMDAC? o Have you been on any other TOV boards/committees? o How do you qualify for appointment to VLMDAC (homeowner/business owner?) o What is your occupation? o How do you believe your appointment would benefit the VLMDAC? o What do you believe is Vail's strongest selling point in the non - ski season? o What is the biggest hurdle Vail must overcome in marketing the non -ski season? o How long have you lived/worked in Vail? o What do you believe is the most effective form of marketing Vail to potential guests during the non -ski season? o What role should events play in the marketing message? o Why do you want a seat on the VLMDAC? o Are you prepared to make the time commitment necessary to fulfill a position on the VLMDAC — monthly meetings for 3 hours; additional meetings as needed? 12/16/2014 OO 2000 0 a Z O-0% y , O , a O 0—"- OO w Z O— O O M O O O O O Z O O O O ,- O+ O LU 7 7 LU 7=7 77 7 7 7 7 0OO-O O -O OO O OOO O - 7O nai.nv%oo.orn oono,r.o, := co 12/16/2014 u << u N N O N Q ... N Q 0i \\ a zz 01W W W\ W W W W\ a }}z}Z}>->-}Z O W 4 a W W W W W W O Q Q Q Q Q Q Q Q Q Q Z Z}zz}}}}}} z zZzzzzZZzz O W Q w w w w W W W 1j O w O W 4 w W O OZ}Z}}}}}}} O w OZ}z}ZZ}}Z} a Q a Q a a a a Q a w w O W a W w W W w to ZZzZzzzZZZ N }}Z}Z}}>->-} W Q O W O W O W W bo N N N N Q N N N N N 7 W Q }}ZZ}Z}Z}} 7 W W W W\ W W W W W Q }>->->-Z}}}}} :I` NN Q to" O N to N N N O N N N O N N N N W W\ W W W W W W y >-}Z>-}Z}}}} W W W W W W W W }Z}}}Z}}}} •V O N Q N N O N O O NC N N O N N N N N N N C W\ W W W W Z}Z}}Z}Z Z} W W W W W W W W W }}Z}}}}}}} O VN N Q N N N O N N N N N N N N N N N N O T } } Z } } } Z } } } } } } } } } } } } z Y O H_ N N N N N N a W W\ O W W W W W W N N N to N N N N N a W W W O W W W W W W .v Q }}ZZ}}}}}} Q }}}Z}}}}}} TV N N N N N N N N Q N N N N O N N O N N N W W W W W W W W Z W W W W W W W W W E N y W W W W W W W W Q W y W W W W W W W W W W �^ LL } >- >- >- >- } >. } Z } LL } } } } } } } } } } W C v v W W O W W W W W a a W W W W W W W W W W V b0 O E rwoO° �'w0=10 0.6 C J M a C m C O g 0 Abu ..L y C t O �n C V 7 ='$02 ��V � �c0 m o,o O �+�xPj; ar woC O NIEmm>a a „ 0 „ N c gN'EJcS N a� c 9s�p Ec �Y �i-o N�Ga mNaN mNa-�iI of �<a 12/16/2014 TOWN OF VAIN VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: December 16, 2014 ITEM/TOPIC: Colorado Department of Transportation's Upcoming Bustang Service & Marketing Campaign Overview PRESENTER(S): Amy Ford, CDOT's Office of Communications Director ACTION REQUESTED OF COUNCIL: Listen to presentation and ask the presenter questions. BACKGROUND: Colorado Department of Transportation ("CDOT") would like to present information on its upcoming marketing campaign for the upcoming 1-70 Bustang Service which will run from Glenwood Springs to Denver with stops in Eagle, Vail, Frisco, Denver Federal Center RTD station (Lakewood) and is scheduled to start in Spring 2015. Presentation includes information about routes, vehicles, fares and next steps. ATTACHMENTS: CDOT Bustang Presentation 12/16/2014 " GO LORAD© • Department of Transl L wr d X1.1 r r ;t4 y a Colorado's New Interregional Express Bus System §0 0 : 9 HU STE 9170. TM . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . IX BUS CONCEPT • January 16, 2014 the TC approved implementation. • CDOT becomes a transit operator • Begins to fulfill CDOT's multimodal mission • IX's mission: • Connect Colorado's population/employment centers. • Interconnect with the State's largest ground transportation providers along the Front Range Urban Corridor and the 1-70 Mountain Corridor. • Provide a viable alternative to the private automobile. • Peak Period Commute Et "essential service" express • Fast/minimal travel time • Limited stops/significant spacing ✓ Utilize park -and -rides for broad local access • Maximize fare box recovery ratio • Expect minimum 40% • By Policy Directive - 20% within two years 12/16/2014 HUSTE-9170. A§TMF ROUTES Map of Routes Fart Collins 0 Green Line _. North Routs 0 Blue Lips -West Route 0 Orange Line -mouth Route Eagle Glenwood Springs 12/16/2014 Loveland 1. Fail Federal Center- Denver .l Frisoo w " " t f � r.. " '+ Monument Woodmen Tejon 3 rckCOT COLLABORATION 9 P BvsranS • Regional/stakeholder input Ft guidance • Transit system partnerships important to success • Connects the largest transit agencies in the state metro LD) MOLIhmm YFR9I VLIMN rRAN.IL free r 12/16/2014 Mir srgc FREF .09 eagle eagle county regionaltransportation authority TOWN OF VA City of Fort Collins T�fort A Roaung Fnek T G�k4t��FVAacta�M r •-, rr/a mr7cr,.anr • 1 round trip/Weekday 0 7:30 AM depart Glenwood Springs 0 6:00 PM depart DUS • Budget for 1 additional Vail - DUS trip • Ridership Estimate o 18 - 36 Passengers/day s r71 y114 Glenwood Springs Nalp Ss - ` 12/16/2014 • Stations/Park Et Rides o West Glenwood PnR o Eagle Chambers PnR o Vail Transportation Center o Frisco Transfer Center o RTD Denver Federal Center Station o Denver Union Station • Essential Transit Trips o Commuter/Recreational not priority 'Fede Fal Center 285 t 5 .�r/a ar��ranr ue Line operate y - Fridary Only, Lxcept Major Holidays 701 Glenwood Springs, west Gen«.,o d ftrs a orJM 6:10 PM Eagle reeernwars "a Ride) 8:05 AM Vall �-me rranpartarw cerrer,Arr 8:35 AM Vail fvaK Traenpwtatbn center, Depart 8:40 AM Frisco irrtsco rmwer cenrerl Arrive 9: 10 AM fruco r nscn mwer en 8:20 Pm - Denver Federad Center 10:20 AM Denver Union Station ARR 10:35 AM Denver Union Station DEP 10:40 AM Denver Bus Center 10:50 AM WEST LINE - BLUE WESTBOUND Denver Union Sation Arr 6:10 PM Denver Union Station Depart 6:15 PM Lakewood - Denver Federal Center 6:35 PM Frisco Arr (renco rraretiter ceneer> 7:50 PM r sco efrisco TrwmW Cenesr) 7:50 PM Vail AMVe (Vau T►nmspanmumCemer) 8:20 Pm Vail Depart ;vat TranEaonatwn Center) 8:25 PM e C1wmters pars a Ride! 8:55 PM Genwood Springs,west Gfenw Aw* a R 9:35 PM NbrWiiiiiiVe re tr.p iswithm Eagle Onoty and wKIA the RTD District rCkCOT �'�-� BvsranS VEHICLES 13 - Motor Coach Industries model D4500 Commuter Coaches o Luminator full color LED destination signage - front, dash, curb, rear 0 51 seat capacity - ample leg room o Reclining high -back coach style seats o Fold down snack trays w/beverage slot o Mesh magazine holder o Self -retracting foot rests o Free passenger Wi-Fi 0 110v Ft USB (2 each) per dual seat unit ✓ Mounted on side wall for W/C sliding seat units o Restrooms o Bicycle rack - 2 bike capacity ✓ Able to accommodate more in baggage bins. 12/16/2014 ': 9 �,, �, 6, C Z SM - 91 7S CONTRACT OPERATOR • Evergreen Trails, Inc. dba Horizon Coach Lines • USDOT#12016 • Subsidiary of TMS o This nation's premier convention and large event transportation logistical planner/provider • Operations in Denver, Orlando, Las Vegas, Tampa, Raleigh-Durham, Charlotte, Winston-Salem, Seattle o Denver RTD para -transit contractor o Denver - Black Hawk fixed route casino transit o United Airlines crew transport (DEN-DENTK) - United Airlines Flight Training Center - Stapleton Airport site. o Denver Convention, Tour, and Charter Services E,. 12/16/2014 ... 1'r�,� B[1STaL]G • FARE STRUCTURE TM Based on $0.17/mile - Consistent with industry/peer evaluation. • Single ticket -one way • Fort Collins - Denver $10/trip • Colorado Springs - Denver $12/trip • Glenwood Springs - Denver $28/trip • Vail - Denver $17/trip • Senior (65+) and disabled 25% discount • Multiple trip discounts 0 10% - 10 ride ticket 0 20% - 20 ride ticket 0 25% - 40 ride ticket 12/16/2014 CoCDOT C Co ARA -W.LL-11— ,: 9�,, �, 6, C Z SM - 91 7S ......................................................................................... AMBIENT ADVERTISING COM M E -NI Ity LETFEELT-OTHWUUM A- ., ..... I I j .9, 12/16/2014 PUBX OPEN HKILM MICTIK MCNE YA WWAF a—JUkL wk—,..raa rrarrr�s4w L. Newspaper Takeover Aseries of large, branded quarter -page hoofprints will appear in smaller, local newspapers, attracting attention and sparking curlosity. The final 'step' is a Dustarig Is Coming message featuring the logo and call to action. 10 FCDOT CO ':9,� B[1STaL]G ......................................................................................... AMBIENT ADVERTISING rs camin� @Rid Bust r 12/16/2014 Vinyl Hoofprints Vinyl branded hoofprints will be placed around town, making it look as if a giant purple mustang has recently passed through. These could be placed at outdoor malls, light rail stations and RTD stops in strategic locations like Fort Collins, Frisco, Colorado Springs and Denver Metro Area suburbs. This creates the opportunity to share through CDOT's 20,000+ followers on social media. 11 Bvsran0, �• c0L0RAD0 Department of Transportation rM Division of Transit & Rail .................................................................... � NEXT STEPS SU -SWC ns :1"";G • Fleet delivered ... Bustang "wrap" in process @RideBustang Finalize partner agreements (MOU's) • Horizon to begin training operators as specified. • Launch the Bustang Marketing/Communications Plan Voyage"Launch "Maiden Spring 2015 , 12 12/16/2014 :9 P B[1STa17S �• c0L0RAD0 Department of Transportation rM Division of Transit & Rail ................................................................................................ QUESTIONS? Michael E. Timlin Bus Operations Manager Colorado Department of Transportation Division of Transit and Rail 4201 East Arkansas Ave. Rm 227 Denver, CO 80222 Phone - (303) 757-9648 michael.timlin@state.co.us 13 12/16/2014 TOWN OF VAIN VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: December 16, 2014 ITEM/TOPIC: 1-70 Vail Underpass Project Update & Noise Wall Discussion PRESENTER(S): Tom Kassmel, FHU, CDOT ACTION REQUESTED OF COUNCIL: Discuss with the Project Team the Project Costs, Construction Phasing, Noise Walls (Materials & Costs), Noise Wall Voting Process BACKGROUND: The 1-70 Vail Underpass is a proposed new multi -modal pedestrian and vehicular connection that is midway between Main Vail and West Vail exits, passing under I- 70. The purpose of this Council session is to provide the Council and the public with an update on the project budget and cost estimate, and to more specifically discuss the costs, process and schedule for consideration of noise walls. In addition, a 3D model of the project with and without noise walls will also be presented, along with a noise decibel level demonstration. STAFF RECOMMENDATION: Listen to the provided presentation and provide comments and questions. ATTACHMENTS: Memo Presentation Noise Wall Survey Process Noise Report Summary 12/16/2014 WIWI Memorandum To: From: Date: Subject Town Council Public Works Department 12-16-14 1-70 Vail Underpass Project Design & Noise Assessment Update BACKGROUND & REVIEW The 1-70 Vail Underpass is a proposed new multimodal pedestrian and vehicular connection that is midway between Main Vail and West Vail exits, passing under 1-70. This underpass has been identified in the Vail Transportation Master Plan (VTMP) and the CDOT 1-70 Programmatic Environmental Impact Statement (PETS) as a critical link between the North and South Frontage Roads. The Town and CDOT have entered into a Letter of Commitment and an Inter -Governmental Agreement (IGA) to jointly fund the design and construction of this project with an expected completion date of December of 2017. CDOT, the Town of Vail, and the selected design consultant, Felsburg, Holt & Ullevig (FHU), have completed the preliminary design process based on the endorsed preferred location of the underpass. For reference, each of the past Town Council presentations and Council meeting video links along with additional project information is available at the project website at www.vailgov.com/underpass The purpose of this Council session is to provide the Council and the public with an update on the project budget and cost estimate, and to more specifically discuss the costs, process and schedule for consideration of noise walls. In addition, a 3D model of the project with and without noise walls will also be presented, along with a noise decibel level demonstration. The project team is not specifically looking for a formal decision at this meeting; instead the team is looking for feedback and discussion regarding the topics presented so that a more formal decision can be made at the January 6th Council meeting regarding the funding of potential acrylic noise walls. PROJECT UPDATE Since the November 4th Council meeting the design team has been moving forward with preliminary design and the environmental assessment. The design has progressed to an approximate 30% design level and will continue to progress over the next six months in an effort to complete the final design by spring of 2015. More specifically the following items have progressed: 12/16/2014 • Noise report and summary have been completed and posted to the project website. • Notifications have gone out to the noise wall Benefiting Receptors, to confirm contact information and determine if there are tenants within any units, and informed them of the preference survey scheduled for January. • The project Open House has been noticed and advertised for December 18t" from 4pm-6pm at the Grand View. • The 3D model of the preliminary design has been completed. • Edward Kraemer & Sons has completed a preliminary design level Opinion of Probable Cost of Construction (OPCC). • Construction phasing options have been developed. • The Structural Selection report has been completed and is under review. • Preliminary Utility meetings have been completed regarding the relocation of existing utilities. • Utility relocation layouts and evaluation have begun. • A tree inventory and arborist report for impacted trees is in process. • Environmental Assessment o Probable Class of Action letter of concurrence has been submitted and signed by FHWA for a Categorical Exclusion for this project. o Final Wetland determination is in progress and will be finalized once final disturbance limits are defined o Final Historical, Archeological, & Paleontology determination is in progress o Right of Way and Property impacts are in progress ROW acquisition process is on hold until final limits of disturbances are determined III. PROJECT BUDGET & COST ESTIMATE The conceptual cost estimate for this project was initially developed as a part of the Vail Transportation Master Plan at a Master Plan level. This estimate was updated for the CDOT RAMP application in the spring of 2013, resulting in a total estimated project cost of $20.8 million. A more detailed Opinion of Probable Cost of Construction (OPCC) has been recently completed by Edward Kraemer & Sons(EKS) based on the completed preliminary design(30%) level plans. EKS is the general contractor recently selected to provide pre -construction services and be a part of the project team. The current OPCC is $29 million, not including noise walls, and $8.2 million over the initial RAMP estimate. The $8.2 million increased budget is primarily due to the following: • Construction Costs: $4.2 M Increase • Utility Costs: $0.4 M Increase • Construction Management/Engineering: $2.6 M Increase • Right of Way Acquisition: $1.0 M Increase The Construction Costs revised budget increase is largely due to the current construction market pricing. Highway construction pricing is up over 25% this year from 2013. There is some speculation that a large contributing factor to this is the sheer number of highway construction projects that were on-going this year due to the influx of Town of Vail 12/16/2014 Page 2 CDOT's RAMP funding and the continued Front Range flood recovery construction efforts, which has resulted in high demand for contractors, equipment, and materials. According to the newly released CDOT Construction Cost Index (CCI) report, where an index of 1.0 is the norm, the CCI at the time of the RAMP application estimate in 2013(Q1) was 0.932. The current CCI for 2014(Q3) is 1.268, an increase in the CCI by 0.36. This CCI increase alone reflects a potential $5.2 million construction cost increase for this project. PROJECT FUNDING May -13 RAMP App. Dec -14 OPCC#1 Town of Vail Total Match $ 6.0 M $ 8.4 M CDOT RAMP Match $ 14.6 M $ 20.4 M CDOT PEL Match $ 0.2 M $ 0.2 M TOTALS $ 20.8 M $ 29.0 M PROJECT COSTS Balance TOV/CDOT Split May -13 RAMP App. Dec -14 OPCC#1 Budget Balance TOV Additional CDOT Additional Design $ 2.7 M $ 2.7 M $ 0.0 $ 0.0 $ 0.0 ROW $ 2.0 M $ 3.0 M $ (1.0 M) $ 0.3 M $ 0.7 M Construction $ 14.5 M $ 19.1 M $ (4.6 M) $ 1.3 M $ 3.3 M Const. Mgt./Eng. $ 1.6 M $ 4.2 M $ (2.6 M) $ 0.8 M $ 1.8 M TOTALS 1 $ 20.8 M $ 29.0 M $ (8.2 M) $ 2.4 M $ 5.8 M The Utility Costs revised budget increase is due to the potential additional utilities that will have to be relocated and funded by this project. A typical CDOT project would only pay for the relocation of public water and sanitary sewer utilities. All "dry" utilities (phone, gas, electric, cable TV) typically are paid by the utility company. In this case, because the phone lines and one of the high pressure gas lines were installed prior to the interstate and had recorded easements/rights prior to that time, these two "dry" utilities will have to be relocated at the cost of the project. The Construction Management/Engineering revised budget increase is specifically due to the standard 22.1 % applied on top of the construction costs of all CDOT projects to cover CDOT's oversight and management of the construction of the project. This equates to $4.2 million for this project. This standard rate was not provided at the time of the RAMP application budget. The original RAMP application budget included a 10% construction management cost, or $1.6 million. Town of Vail 12/16/2014 Page 3 The Right of Way acquisition revised budget increase is primarily due to the speculative nature of these costs. Currently the assumed cost per acre for the sale of land being used is $5 million per acre. This is in contrast to the $1.5 million per acre for nearby land costs that have been purchased in the past, most notably the expanded Red Sandstone park parcel in 2010. Once we begin the acquisition process, in the spring of 2015, a more detailed appraisal will be completed and this estimate will be refined. As the project progresses, the project team will look for opportunities to reduce and refine costs. Some areas that may have the potential to reduce costs include: • Construction phasing • Minimizing haul distance for exporting of excavated material • Reducing the overall retaining wall square footage • Utility relocation alignments • Additional grant opportunities and/or funding partners At this time it is projected that the project cost, excluding noise walls, will be $29 million dollars. In order for this project to be constructed both the Town of Vail and the Colorado Transportation Commission will be asked to increase construction funding this coming spring. Currently CDOT staff and the Town of Vail staff are assuming that the Colorado Transportation Commission will maintain the current project funding split of 29%/71 %, Town of Vail / CDOT respectively. If this is the case, then the Town of Vail will be required to fund an additional $2.4 million dollars and CDOT $5.8 million dollars. Therefore, the total Town of Vail contribution to the project will potentially be $8.2 million and a total CDOT contribution will potentially be $20.6 million. The Colorado Transportation Commission is also currently evaluating all RAMP project budgets due to construction cost estimate increases and will provide direction regarding all RAMP projects in early 2015. A formal request for additional funds for the 1-70 Vail Underpass project is anticipated to be submitted to the Town of Vail and the Transportation Commission within the second quarter of 2015, after the project's design is at a 90% completion level and project costs have been updated. Project Betterment Costs In addition to the above project costs, the Town may desire to include enhancements to the project, known as project betterments. These betterments are considered to be improvements that are over and above the typical improvements that would be required for a project of this nature. Betterments will generally be a desire of the Town that is not necessary for the completion of the project and therefore will need to be funded solely by the Town. Example betterments for this project may include: • Increased or improved landscaping • Art in Public Places • Enhanced facade on retaining walls • Extended path to Westhaven Drive along the South Frontage Road As we continue through the design process these project betterments will be further identified and evaluated between the Town and CDOT. CDOT has identified the Eagle Interchange project, just recently completed, as a comparable project. Town of Vail 12/16/2014 Page 4 Project Funding The Town of Vail's funding portion for this project is currently funded through the Vail Reinvestment Authority which is funded by the Lionshead Tax Increment Financing dollars. The Town Staff will provide funding options at a future Town Council meeting. IV. CONSTRUCTION PHASING In order to construct this project in a manner to minimize impact, risk, and construction duration, the project team has developed preliminary construction phasing options. These phasing options provide an overview of how the project can be constructed and what the potential impacts will be. Construction phasing for the project has the potential to reduce or increase project costs as well as project schedule and risk. The project team, working with Edward Kraemer & Sons, has developed three initial project phasing plan options: • Option #1: Full Frontage Road Mobility • Option #2: Partial Frontage Road Mobility • Option #3: Seasonal Frontage Road Closures Each option has different levels of cost impacts, and schedule/risk impacts. The current OPCC includes the costs for Option #2, Partial Frontage Road Mobility. The project Team will continue to review the phasing plan options and provide initial estimated cost, schedule and risk assessments. We will continue to evaluate these phasing plans, based on project goals and criteria, including: community impact and input, costs, schedule, and risks. Once the evaluation is complete the options will be represented to Council. The phasing plan options are attached. V. NOISE WALLS Background 1-70 noise in Vail has been an on-going issue for over 30 years. The most recent community wide noise study was completed in 2005. Specifically with regards to possible noise walls, the 2005 study, prepared by Hankard Environmental, identified two locations in Vail where noise walls may be reasonable and feasible to install. The first location was along the North Frontage Road in the same general location that has been identified with the Underpass project, from the west end of Timber Ridge to Red Sandstone Road. The second location was identified along the South Frontage Road from West Gore Creek Drive to Matterhorn Circle. All other locations that were evaluated were determined to be either not reasonable or not feasible for the installation of noise walls according to the CDOT guidance in place in 2005. The complete 2005 noise study is available at http://www.vailgov.com/docs/dl forms/Vail Noise Mitigation Report with Appendix- Hankard Oct 05.pdf. In 2005, noise walls were not considered preferable due to costs and aesthetics. Therefore other noise abatement options including the East Vail sand storage berms, quiet pavements, 1-70 speed enforcement, and in-home noise audits were looked at Town of Vail 12/16/2014 Page 5 more favorably. However since that time, as a part of the 2014 Council Action Plan within Focus Area III, Continually Elevate the Quality of the Experience, within the section noted as "Review mitigation strategies to reduce impact on 1-70", the direction provided by the action plan is to pursue a noise wall demonstration project. 1-70 Underpass Project Specifically with regards to the 1-70 Vail Underpass project, FHU has completed the Traffic Noise Impact & Abatement Assessment in accordance with current Federal and State laws and guidelines. Based on their findings, noise impacts were identified and the construction of noise walls to abate traffic noise has been found to be reasonable and feasible, pending the results of a preference survey of the Benefiting Receptors. A Benefiting Receptor is any noise sensitive receptor, or exterior space that people frequently use which includes yards, decks, balconies, and outdoor recreation or communal areas, that receives 5 decibels or more noise reduction from the abatement measure, or in this case the noise wall. If the noise wall is supported by a majority of the Benefitting Receptors, it is then recommended to construct an approximately 3,400 foot long wall with an average height of 14 feet along the north side of 1-70 beginning at the main entrance to Timber Ridge (bus stop location) and continuing east just past Red Sandstone Road. Further design and optimization of the wall will be needed if the majority of the responding Benefiting Receptors preference survey are in favor of the noise wall. After which time additional public involvement and design will occur to determine the final length, height and aesthetics. The current estimate prepared by Edward Kraemer and Sons for the construction of this conceptual noise wall is $4.9 million. This additional cost is not part of the current Opinion of Probable Cost of Construction discussed above. This cost also assumes the noise wall will be a concrete post and panel wall with various color and textures applied, as seen in the attached examples. It has also been assumed that if additional funds for the project are approved by the Colorado Transportation Commission, this type of typical noise wall would be paid at the 29%/71 % cost split, or $1 AM / $3.5M split between the Town and CDOT respectively. However, if it is determined by the Town that the noise wall should be constructed from some other material (i.e. clear acrylic), then the cost is estimated to increase by $0.8 million, for a total of $5.7 million for an acrylic noise wall. The enhancement of wall material would be considered a betterment and would have to be funded by the Town. Thus an acrylic noise wall will cost the Town $2.2 million, assuming CDOT will still maintain their portion of the basic noise wall split of $3.5 million. If the noise wall is supported for this project by the Benefiting Receptors, the project will be required to include it. Therefore, funding for the entire project, including the noise wall, must be available prior to the start of construction or the project will be delayed until completely funded. If the project is delayed beyond a completion date of 2017, the CDOT RAMP dollars may be re -appropriated and the funding would be lost. Town of Vail 12/16/2014 Page 6 Concrete vs. Acrylic Noise Walls Characteristic Concrete Clear Acrylic Advantages Less costly Preserves viewshed Readily available; numerous suppliers Less shading Durable and strong Lighter material Variable finishes through liners/stains Less maintenance Rough surface would reflect less sound Disadvantages Blocks viewshed and opaque More costly More shading Few suppliers and proprietary Susceptible to vandalism Glare from reflected light Heavier material More types of vandalism and damage Potential bird strikes May lose transparency with time More maintenance (cleaning) Smooth surface reflects more sound On-going Clean drainageways Clean drainageways maintenance Repair/replace damaged panels Repair/replace damaged panels Remove graffiti Remove graffiti Clean acrylic—weather dependent Curved/ Cantilevered Barriers One of the simplest ways to reduce barrier height is by angling the top of the barrier toward the traffic. This puts the diffracting edge of the barrier closer to the traffic source than for a comparable vertical barrier. Examples can range from simple cantilevers that move the top edge a foot or two to large canopies that can cover entire traffic lanes. These encroachments must maintain 17.5 foot vertical clear zone for 1-70 vehicles. FHWA has provided the following guidance on these type of tops for noise barriers; There has been limited research into varying the shape of the top of a barrier for the purpose of shortening barrier heights and possibly attaining the attenuation characteristic of a taller barrier. The technical rationale is that additional attenuation can be attained by increasing the number of diffractions occurring at the top of the barrier. Shorter barrier heights could improve the aesthetic impact on communities and motorists by preserving more of the view. Studies have shown that a T -profile top barrier provides insertion losses comparable to a conventional top barrier when the difference in their heights is equal to the width of the T -profile top. When the two barriers are the same height, the T -profile top barrier has been shown to provide an additional 2.5 dB(A) insertion loss over the conventional top barrier. Y- and arrow -profile tops also performed better than conventional tops, however, to a lesser degree than the T- profile tops. Cylindrical, pear-shape, curved, and Thnadner top barriers have not shown substantial benefits, unless an absorptive treatment was incorporated into the barrier tops. Town of Vail 12/16/2014 Page 7 Although there are some acoustical and aesthetic benefits associated with special barrier tops, the cost of constructing these shapes typically outweigh the cost of simply increasing the barrier's height to accomplish the same acoustic benefit. These curved/cantilevered tops have not been included in the project cost estimates. Noise Wall Survey Process The survey process and schedule for the noise wall preference survey is provided in an attached summary document. A brief overview of the process is provided below: • Property owners and residents/businesses (if applicable) of locations that will receive at least a 5 dBA noise reduction from the proposed noise wall will be eligible to participate in the preference survey (see table below) • Each location will be allocated 2 votes/points-1 for a resident/business (if applicable); the remainder (1 or 2) will go to the owner • A simple majority of the responding preference survey votes will determine whether or not the proposed noise barrier is supported and thereby included in the project • Ballots and explanatory survey packages will be mailed to participants in January 2015 with 3 weeks allocated to return ballots • Representative simulation of the noise wall will be included • Final decision on support for the proposed wall expected in February 2015 Condo Complex Benefitting Receptors Total Votes Percent of Total Breakaway West 29 58 14.3 Savoy Villas 22 44 10.8 Simba Run 52 104 25.6 Snow Fox 10 20 4.9 Telemark Townhouse 10 20 4.9 Timber Ridge 68 136 33.5 Town of Vail (Bike Path) 1 2 0.5 Vail Run 11 22 5.4 TOTAL 203 406 VI. PROJECT DECISIONS The 1-70 Vail Underpass project has been an important project to both the Town of Vail and CDOT over the past 25 years. The project has been part of multiple Vail and CDOT planning documents, highlighting the projects importance for Vail's connectivity and congestion relief at Vail's interchanges. The commitment to this project has been most recently shown with the joint partnership between the Town of Vail and CDOT for this project, having a funding split of 29% and 71 %, respectively. Town of Vail 12/16/2014 Page 8 At this time the project has completed preliminary design and will be requesting a vote of the Benefiting Receptors as to whether they are "For" or "Against" a noise wall in this project. Critical to that question is whether or not the Town of Vail will fund the additional cost of an acrylic noise wall. With this in mind the major funding question that needs to be considered at this time is; • If the majority of the responding Benefiting Receptors are in support of a noise wall, is the Town Council in support of providing additional funding for the Construction and Maintenance of an acrylic noise wall? o Capital cost estimate: $2.2 million ($1.4 M Basic split + $0.8 M betterment) o Cleaning of acrylic panels: $20,000 per occurrence (—$240, 000 per year if done monthly) o Maintenance repair: $15,000 per year Weighing into this decision it is also important to understand the full project budget and the future anticipated questions this spring once the project design is complete: Is the Town Council in support of providing additional funding for the base cost of the Project in the amount of $2.4 million? The estimated costs above assume that the Transportation Commission will also support additional funding for this project in accordance with the current funding split. Staff is not looking for a final commitment at this time for overall Project Funding. This commitment will be brought back to the Council more formally in the spring of 2015 when the design and construction cost estimate has progressed to 90%, and after the noise wall survey is complete. However, Staff will need a commitment from Council on whether or not Council is willing to fund the incremental cost for an acrylic noise wall. This is critical for the Benefiting Receptors to understand whether or not acrylic noise walls are being proposed as the suggested mitigation. Since this potential betterment to acrylic walls is optional, the Town may choose not to fund the acrylic wall. If this is the case, then the survey ballot will specifically state that the noise wall will be a concrete post and panel colored and textured wall. If the Town chooses to fund an acrylic noise wall, then the survey will state that the Town has committed to provide additional funds to preserve an acrylic noise wall as an option. (See attached example survey questions) VII. STAFF RECOMMENDATION Staff recommends that Council listen to the presentation and ask questions with regards to the project in order to allow the Council to answer the Project Decision question above regarding the financial commitment to provide a concrete or acrylic noise wall at the January 6, 2015 Town Council meeting. Town of Vail 12/16/2014 Page 9 VIII. NEXT STEPS The design team will continue to move forward with the project design and the environmental analysis, including but not limited to: • Further refining the preliminary design; finding the 'best fit' design with emphasis on reducing encroachment and impacts on private property, Gore Creek, and mitigating visual impacts. • Completing the structural selection for bridges and retaining walls. Taking into account structural needs, impacts, aesthetics, and wall heights. • Evaluating project mitigation measures for adjacent properties and other sensitive areas such as wetlands and Gore Creek in close proximity to the proposed project related to environmental impacts, including Visibility, Noise, Aesthetics, Landscaping, Lighting, Air and Water Quality. • Host a Public Open house on December 18t", to provide the public with an update on the project design and an update on the noise wall impacts and decision process. • Send out the noise wall preference survey by mid-January. • Formally request additional funding from the Town and the Colorado Transportation Commission this spring for the project construction based on a refined Opinion of Probable Construction Cost It is important to note that this design process is iterative, dynamic, and will continue to evolve as each design element and component is analyzed. The design team will analyze each design element in accordance with best engineering practices and required design standards to develop a final project that meets the projects goals and that will be safe and operational for years to come. As we continue through the process the design team will continue to update and receive input from the Town Council and the Community on the projects progress and any notable changes. IX. PROJECT PROGRESS SCHEDULE It is critical to the success of this project and its completion by the end of 2017 that we stay on schedule. This project is complex and has numerous entities and stakeholders that need to complete a thorough review. The remaining 16 months of design and property acquisition may seem like a substantial amount of time now; however, it is a highly compressed timeframe. As we continue through this collaborative process the following is a list of key design milestones and more formal public input opportunities anticipated to occur during the design process. As this process is dynamic, these dates may fluctuate as the project develops: December 2014 December 2014 January 2015 February 2015 Town Council (Update Costs, Noise Process, 3D Model) Open House (Update, Noise Assessment & 3D Model) Town Council (Finalize Noise Wall Survey) Town Council (Design Update, Noise Survey Results) Town of Vail 12/16/2014 Page 10 March 2015 Town Council (Design Update April 2015 Town Council (Final Design Complete & Funding Request) April 2015 Open House (Final Design) April 2015 -Jan. 2016 Right of Way plans and property acquisition process January 2016 Final Environmental Clearance (FHWA) March -April 2016 Construction Documents, Bid & Award, Open House May 2016 -Dec. 2017 Construction As the project progresses public input can be provided continuously through the project website at www.vailgov.com/underpass and through specific stakeholder meetings and correspondence. X. ATTACHMENTS Presentation Noise Study Summary Noise Survey Process Summary Town of Vail 12/16/2014 Page 11 COLORADO • Department of Transportation TOWN OF I-70 Vail Underpass Project Update • Preliminary Design Complete (r-430%) • Noise Report Complete • Preliminary Design OPCC#I Complete • Construction Phasing Options in Review • Structural Selection Report in Review • Arborist Tree Report in Progress 12/16/2014 , rte'` ., Ar COLORADO • Department of Transportation rowm of van: Project Cost Update • $ 6.0 M $ 8.4 M �• $14.8M $ 1.6 M $20.6M 20.8 M $ • $20.8M $ 5.8 $29.0M M) 12/16/2014 Dec -14 OPCC#1 2.7 M 3.0 M 19.1 M 4.2 M 29.0 M Wl� May -13 RAMP App. $ 2.7 M $ 2.0 M $ 14.5 M $ 1.6 M $ 20.8 M 12/16/2014 Dec -14 OPCC#1 2.7 M 3.0 M 19.1 M 4.2 M 29.0 M Wl� TOV Additional Budget 0.0 Balance $ 0.0 M $ (1.0 M) $ (4.6 M) $ (2.6 M) $ 5.8 (8.2 M) TOV Additional $ 0.0 Additional $ 0.3 M $ 1.3 M $ 0.8 M $ 2.4 M CDOT Additional $ 0.0 $ 0.7 M $ 3.3 M $ 1.8 M $ 5.8 M 1.Qm 1."M LOOM 341 3 aaoo0 s a6= 4A000 Colorado CCI - Third Quarter (Ending September 30, 1014) hw is `+OTE 1 No -E 2 amo 1.OiDi L1590 li 43M s a a a a a e d e NOTE L- Data aetwe" 2011 Q,3 ena 2011 Q4 are CUDatea from previafarr puDi:hea data wiq+ LS87 e: tm:e year. •eoueC to 2012 QS =10000 NOTE L Orta from 2012 Ql sna after We Cala OCC 4: - c riOW Jaes+ Ir4cm CDOT CCI: 2013 Q1= 0.932; 2014 Q3=1.268 12/16/2014 COLORADO Department of Transportation TOWN OF VAIL-: Cost Reduction Opportunities • Construction phasing • Minimize haul distance for exporting of excavated material • Reduction in retaining wall square footage • Utility relocation alignments • Additional grant opportunities and/or funding partners 12/16/2014 COLORADO Department of Transportation TOWN OF VAIL-: Project Betterments • Increased or improved landscaping • Art in Public Places • Enhanced facade on retaining walls • Extended path to Westhaven Drive along the South Frontage Road 12/16/2014 COLORADO Department of Transportation TOWN OF VAIL-: Construction Phasing Options 12/16/2014 QPTI.ON_1 LPHASE_T= April 2616 evmryN Ap 2016 SoutSouthForMagC Rod Consduc6on f IYaE 7 � IEUPORARY RARRi[k--� P TO CROSSOVER CROSS OLF OPTION 1 PHASE 7 OCtoOea 2016 th,"N N -11b F 2016 vm Badge c—u-- - PT9 N 1 PHASE? wd cROssv( OFFP Augus12016 NaigN Seplemher 2016 �� SFR CRO650Ym E88M0C Comt—c PAGE � 1y O,■4y o, .... L. ,� % CONSLROCRONAREA—t� • r - .� l y Jr PAVCMCNT•='� ,a �F�� F r e 1 y , S.Ah FFomagt Road on ER 1-70f—ll • 1.7 � Fe E8670mUw Pm» —1Ell1,o(MluPee - IL JI I..• . y�, OPTI N 1 1-"H SE 4 _ ` e. ! . int- 1TQF•ah_? � ,ir �• I '� N.—W 20160xough 0ety, 2017 Nath Frontage Road antl Ij:ide+pess Conat+u<Lon 7 / - ��.„�r' t % /%/ `kFR CFtO550YER1 GONSTRVGTION ARCA ��r,. � kkw oC'rOUR PAu1 x•Fki CONSIR0Cl10Y AREA AIDBRIOHAt.,W-0 hDJACE S ON ODE0 ET OR - TEaIPORARY BR r�.f. �• COLORADO Department of Transportation - Er-' I;fR CROSSOVER y�n+• t ��`L\Cy �� '` •� I f ' NB I -TO m Onou PtYameM . 1• ,_ � 4' • y • N' FronleOe Road on WB 1.70 •v+sl rg on oeeo.�r va�erM.,l 12/16/2014 r 70 WN OF kVA IIf OPTION 2 1 PHASE 1 w Src+InNrnENEwed0rdpelEsaOov105m4-I OPTION 2 1 PHASE 2 Api 2016 B-qh June 20162D•=61MOaph Norem0c12016 E8Md WR&MpcC—U.aon EEE 3` / ��{44•••' 6pKn yrp 5lptn ..nv Rpq CMslrygpn S !r I • 'f VR CROSSOVER i -' :OLE LA••E CR15,$OdER \ ,-'i CFF PACE i OTO PAGE A—TIONAT BmOOF 141aFN_ CO%STRUC70ARCA %f ,i a e, y CONSTRUCTION AREA e"O _� ' J. 1. 1. DETOUR PAVEMENT �L'`, � - '1`, P.. TEMPORARY BARFd ER . P r - � r_ e.� 4 � !ADIXTIVNAI'O EA / - r• cRossovE r• ya.jj R�-yi i 4 TYPE 1 .. Yn • L - ,. '36 / A iEMPOAIiA AY BARRIER ry,L• / / SC A. !� • y, •'S irPei S� �'- a'�a _ TEYVRRARY BARRIER �{WCEE EANE CROSSOVER - • Mead EO NeaO TraRc on F70 '!` = - • • y d •! ^ . PIONape Ram One WIT . ^� OFF PACE f�1 r. A F,-I.W Roads H— N. In..b s �1- S F- _ /'`' ['` .` TK-0 C.,.' artn Aw. 4 � PTI N 2 PHASE 3 OPTION 2 I PHASE l ,j�i�• i Na ft& 201611RWq'AApl 2017 ••• E / / , y f YaT 7011 meol„n OftaOe(7017-•CROENt'! ` • y '' UndaPass Conabvaon y �, y �" y r Rewe I' Pace 2 Cdn!glraxn Reu•da0a11C-4,wm ,a , OETOBRCRO R FNi Aa91hMKY a,d llneeeARN♦ � � /' � OFF PA1GE IIY E POTENTIAL TEMPORARY - PAVEYENi 'T �), '% �1 1 ♦��C i r� �. f.. - � r � pp ^. • r CON6TRUCTION AREA 1 � J y ••,i4 T� CONSTRUCTON AREAr •`� l F• /, f E DETOUR PAVEMENT ' - 't1 't TYPE moi- P TEMPORARY BARRIER e.. 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Normd Funobon •• COLORADO Department of Transportation 12/16/2014 TOWN OF VAIL • COLORADO Department of Transportation -1 TOWN OF VAIL.00 1-70 Vail Underpass Noise Process Update I�y 12/16/2014 COLORADO • Department of Transportation TOWN OF Noise Study Process Review Previous Council Briefings: • March: Initial NEPA process briefing • July &August: Noted as next steps • November: Noise Report &Process Summary Current Status: • Noise report complete and posted to website • Outreach to Benefiting Receptors in progress • Public Open House—December 18tH • Noise Wall Survey—January 12/16/2014 COLORADO • Department of Transportation TOWN OF Vail Noise Environment • I-70 is the predominant noise source • Noise impacts in the study area from I-70 traffic, not the new underpass • Traffic noise has been ongoing and much discussed subject in Vail • Town 2005 Noise Study recommended 2 wall locations • Council Action Plan 2014: Demonstration Noise Wall project 12/16/2014 COLORADO Department of Transportation TOWN OF VAIL-: Noise Abatement Evaluation Process • Abatement must be considered when impacted • Examine barriers and other abatement options • Abatement must be feasible and reasonable to be included in project • Last remaining question on barrier is preference of benefiting receptors (Reasonableness) 12/16/2014 12/16/2014 COLORADO Department of Transportation TOWN OF VAIL-: Noise Wall Material • CDOT typically provides concrete post and panel walls with aesthetic texture &coloring • Other CDOT-approved materials may be considered, such as clear/acrylic or aluminum • Municipality typically responsible for any added noise wall costs 12/16/2014 •Characteristic• •' Less costly Preserves viewshed Readily available; numerous Less shading suppliers Lighter material Durable and strong Variable finishes through liners/stains Less maintenance Rough surface can reflect less sound Blocks viewshed and opaque More shading Susceptible to vandalism Heavier material Clean drainageways Repair/replace damaged panels Remove graffiti 12/16/2014 More costly Few suppliers and proprietary Glare from reflected light More types of vandalism & damage Potential bird strikes May lose transparency with time More maintenance (cleaning) Smooth surface (reflect sound) Clean drainageways Repair/replace damaged panels Remove graffiti Clean acrylic—weather dependent PAFILCDOT c6v.jAr Ela" Summit County, CO Mountain Corridor A it i'Sl Dillon, CO 'r s COLORADO • Department of Transportation Concrete post and panel noise walls Design possibilities TOWN OF VAIL - Samples from another noise wall project - Line & Form Mr Elt ' ' idid �M-- 12/ 16/2014 Color Texture �. U - � .ssri y PAFIkCDOT - A Ix , : 2-A A , 10. iN Or Texas Irrt Source: Acrolith 0 COLORADO Department of Transportation TOWN OF VAIL-: Special Noise Barrier Tops/Shapes • Special designs and tops to barriers have been developed: curved, "T", "Y", bulbs, etc. • Goal typically is to improve noise reduction for the same height wall or for retrofits 12/16/2014 COLORADO • Department of Transportation TOWN OF VAIL Special Noise Barrier Tops/Shapes Although there are some acoustical and aesthetic benefits associated with special barrier tops, the cost of constructing these shapes typically outweigh the cost of simply increasing the barrier's height to accomplish the same acoustic benefit. (FHWA Noise Barrier Design Handbook, 2011) 12/16/2014 COLORADO • Department of Transportation rowm of van Estimated Noise Wall Costs • -RWIN9. - 4.9 M 1.4 M 3.5 M 5.7 M 2.2 M 3.5 M Cost based on 3,400 LF of wall at average height of 14 ft Cost split based on current RAMP funding split of 29%/71%, assumes Colorado Transportation Commission will approve additional funding Acrylic wall will required additional maintenance funds from Town of Vail — N$2O,OOO per cleaning of clear acrylic panels — N$15,OOO per year for anticipated maintenance repair 12/16/2014 COLORADO Department of Transportation TOWN OF VAIL-: Audio Demonstration D 3D Model Presentation 12/16/2014 COLORADO • Department of Transportation TOWN OF Noise Barrier Survey Plan • Outreach in November/December to provide information, confirm owners and residents • Survey of benefitting owners and residents to be completed in January • Decision on noise mitigation based on survey results (receiving more than 50% support) in February 12/16/2014 COLORADO • e Department of Transportation Survey/voting process • Noise wall survey in January • Two votes per unit (owner and resident) • Survey by mail with three week response time TOWN OF Far �!ro I -id Veil °° rou wens a nose wap °" P` 1'tt. YES. IWanta 'h"� flOi32 Wa1L �� Wdllid fl9lgP 4 Wail. Noise wall is included in project if supported by greater than 50% of responding benefitted receptors 12/16/2014 COLORADO �w Department of Transportation Example survey question For the 1-70 Vail Underpass Project, do you want a noise wall constructed along westbound 1-70? YES, I want a U noise wall. NO, I do not L] want a noise wall. Response requested by January 30, 2015 12/16/2014 TOWN OF VAIL rows, oror F or the ., 70 Vail Underpass pro do you want a n lett, Bion noise wall constructed $ westbound 1-7p? A 74 roo[ teu Ora 9.400 r bame+� yr Ue pefr� �s +� ara West VnR[omme,y� e1� "^P'4rerr[e.[t assorr.��ror4art°nadic nase��^[cs fT"s qq ate[r w,tn camaefl.attk Mro •eaucrrn tta [o400n��0n[to °Oe�d Fa earn MnrH�,m,�.traea [+c.ter w��W��OeciDNs tht�O�tail herMrariasRwer°� MeteNrr[t ar t�Ueto Nse tr+ada Oe tiuh a[ Th" stas�y ry tsarDY ; ra al�r`T�M ata. erc�o�sNr.eK,,, [n�: 1'F$ I y�r A�rett Axe ��Ury Are `ouAMY [he hnrnetsy�a,�e . ant a C1 noise wall NO, I do not want a noise wall. 4so�fniq RtecyrnlDa__ COLORADO • Department of Transportation TOWN OF VAIL: Distribution of Survey Ballots 12/16/2014 COLORADO • Department of Transportation TOWN OF COUNCIL DECISIONS January 6t": Is the Town Council in support of providing additional funding for the Construction and Maintenance of an acrylic noise wall? — Capital cost estimate: — Cleaning of acrylic panels: — Maintenance repair: $2.2 million ($1.4 M Basic + $0.8 M Acrylic) $20,000 per occurrence (-$240k/yr if monthly) $15,000 per year Spring 2015: Is the Town Council in support of providing additional funding for the base construction cost of the Project in the amount of $2.4 million? The estimated costs above assume that the Colorado Transportation Commission will also support additional funding for this project in accordance with the current RAMP 29°0/71% funding split. 12/16/2014 OT TOWN OF ; 1-70 Vail Underpass Noise Barrier Decision Process Summary 1. Finalize Noise Report and Noise Summary and post to Town of Vail website -11/20 2. Continue outreach to affected HOAs to provide information on noise results and the upcoming survey process—Nov/Dec 3. Compile list of owners who are benefiting receivers by complex –11/24 - match benefitting outdoor use areas to unit numbers based on analysis results and floor plans - identify owners of record for each benefitting unit based on county ownership records - identify common areas that benefit, and the owner/representative for them - Confirm unit numbers and ownership with Property Managers by 12/5 4. Meet/coordinate with complex property managers to obtain any available information on non -owner residents—Nov/Dec - provide list of benefiting unit numbers for each specific complex to the specific property manager - obtain information from property manager on non -owner residents, including contact details - if information on non -owner residents cannot be obtained from the property managers, other means of determining this will be considered including mailing to owners 5. Update Town Council –12/16 Work Session and Evening Session - Work Session: Project Budget, Noise Wall Costs, Noise barrier decision process, Council input on potential for funding of barrier betterments and wording on survey, Noise barrier simulation (or outdoor example) - Evening Session: Noise barrier decision process, 3-D rendering, Prospective wall material and finish options 6. Public meeting -12/18 - Update on project, 3D Model - Information on noise impact results and survey process - Simulations of potential noise barrier and noise simulation 7. Town Council Meeting– 1/6 November 2014 12/16/2014 Page 1 of 2 OT TOWN OF VAIL'` 8. Conduct benefited receptor preference survey—January - Distribute information on wall length, height, available materials, aesthetic treatment, and yes/no ballot on whether they desire a wall or not - Two votes per benefited unit, owner and resident, if no non -owner resident then owner casts both votes - Send survey by certified mail to benefiting owners and non -owner residents, include return envelope postage paid. - For benefited common areas (tennis court, swimming pool) HOA board would vote. Send by certified mail, two votes per area. - For benefitted public trail, Town of Vail would vote with two votes per receptor. - Specify 3 week response time 9. Tally benefited receptor survey results and determine barrier outcome—February - Simple majority of benefited receptor votes received decides whether noise wall is supported and included in the project or not - Votes will be tallied together, with one decision on the recommended wall (i.e. individual complexes not tallied separately). 10. If barrier is supported by majority responding, begin coordination and outreach on materials and aesthetics—March-June - Initiate discussions with Town of Vail, PLT, and public on wall aesthetics and selection of finishes - Continue to provide updates via Town Council and Town of Vail website November 2014 12/16/2014 Page 2 of 2 TOWN OF VAIP 1-70 Vail Underpass Noise Study Summary The Town of Vail and CDOT have completed a noise study for the proposed underpass under 1-70 near the Simba Run Condominiums. The following addresses some general questions about the noise study, summarizes the findings of the noise study, and outlines the process the project team will follow to determine whether a noise wall will be included in the project. CDOT Noise Analysis and Abatement Guidelines CDOT Noise Guidelines, based on Federal Regulations, require this project to assess noise impacts and evaluate noise abatement because this project includes major road modifications and noise receptors are present that may be impacted. Q: What are noise receptors? A: CDOT identifies a noise receptor as a one of number of activities or land uses. CDOT has noise abatement criteria that define when an impact occurs (see below) for these categories of activities or land uses. Those that apply to this project include: - Residences (Category B) - Active sport areas, trails, and picnic areas (Category C) - Hotels, time-share resorts, and restaurants (Category E) Q: How are these receptors considered? A: The evaluation location for these receptors is an exterior space that people frequently use and would include yards, decks, balconies, and outdoor recreation or communal areas. Q: What receptors have been identified for this project? A: Residential, recreational and commercial receptors have been identified in the project area on both the north and south side of 1-70. Q: How does CDOT define a noise impact? A: A noise impact exists if one or both of the following would result from the project: - Noise level equals or exceeds the noise abatement criteria for the receptor type. The noise abatement criteria are 66 decibels (dBA) for Category B and C and 71 dBA for Category E. - A substantial increase in noise level occurs (defined as 10 dBA or greater) Q: How does CDOT decide to provide noise abatement? A: Abatement will be provided if it is feasible and reasonable. Feasible means that the abatement: - Must achieve at least a 5 dBA reduction in projected noise levels for one or more impacted receptors - Must be constructible within normal engineering standards - Walls cannot exceed 20 feet in height - Must meet maintenance and safety considerations and not cause unacceptable environmental impacts November 2014 12/16/2014 Page 1 of 3 TOWN OF VAIP Reasonable means that the abatement: - Achieves 7 dBA design goal reduction in projected noise levels for one or more benefiting receptors - Meets cost benefit requirements based on the level of noise reduction per receptor - Is supported by more than 50% of the benefitting receptors—a benefitting receptor is any noise sensitive receptor that receives 5 dBA or more noise reduction from the abatement measure Q: What other considerations go into the decision and design of the noise abatement? A: CDOT will follow the required process to determine feasibility and reasonableness. If it is determined that the project will include noise abatement, design considerations will include the Town of Vail design standards; CSS Crest of the Rockies design guidelines; the cost, durability and maintainability of barrier materials; available space in the project area; stakeholder input; and other design opportunities and constraints. Summary of Analysis Findings A project noise analysis has been performed in accordance with FHWA and CDOT guidelines, using FHWA's Traffic Noise Model. Noise impacts were identified at properties north of 1-70. No impacts were identified for properties south of 1-70. Because noise impacts were identified in the study area, corresponding noise abatement measures were evaluated. An abatement measure was found to be feasible and reasonable and has been recommended for the project. The abatement is a barrier (noise wall) along the outside shoulder of westbound 1-70 to address noise impacts north of 1-70. The recommended barrier dimensions are approximately 3,400 feet long by 14 feet tall. The barrier material has not been selected or recommended yet. The final step in determining whether the barrier will be included in the project will be a preference survey of the property owners and residents who would benefit from the barrier (i.e. the benefitting receptors). That survey is planned for January 2015. Timeline for Evaluating and Designing Noise Abatement The following timeline outlines the process the Town of Vail and CDOT will follow to provide information to the public, benefitting receptors, and other interested parties about the decision process and potential design for a noise wall on this project. At this time, the project team has determined the general location for a proposed noise wall, including wall height and length, and the project area where there are potential benefitting receptors. Additional information on wall design, materials, landscaping and other features will be provided as it is developed through the design process. The team will work with benefitting property owners and residents to determine their preferences regarding the proposed wall. The following timeline shows the anticipated dates for community outreach, decisions regarding the inclusion of a noise wall in the project, and design -related decisions. Additional information will be made available on the Town of Vail website as it becomes available. November 2014 12/16/2014 Page 2 of 3 TOWN OF VAIP November 2014 Meet with condominium complexes with benefitting noise receptors Develop optimized noise wall height and identify/evaluate material/aesthetic options Compile list of benefitting receptors (owners and non -owner residents) December 2014 Project Open House 12/18— project update open house to include noise wall concept and process Complete sufficient noise wall design details to support Benefited Receptor Preference Survey Prepare information package and Survey materials for benefitting receptors January 2015 Conduct Benefited Receptor Preference Survey — mail survey to property owners and non -owner residents with 3 -week response time Receive returned Benefited Receptor Preference Surveys and tabulate results February 2015 Final noise wall decision from results of Benefited Receptor Preference Survey Spring 2015 CDOT and Town of Vail complete final design, with or without noise wall depending on Survey results November 2014 12/16/2014 Page 3 of 3 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: December 16, 2014 ITEM/TOPIC: Information Update: 1) 2nd Quarter Investment Report ATTACHMENTS: 2nd Quarter Investment Report 12/16/2014 ►owx of vn' 1[1 TOWN OF VAIL MEMORANDUM TO: Stan Zemler Council Members FROM: Kathleen Halloran DATE: 2nd Qrtr 2014 RE: Investment Report Enclosed is the investment report with balances as of June 30,2014. The estimated average yield for the pooled cash fund is 0.68%. As of 6/30/2014, the Treasury yield curves for 3 months, 6 months, and 1 year are 0.04%, .07%, and 0.11 % respectively. TOV investments performed above these yields. Our investment mix follows the policy objectives of safety, liquidity, and yield in that order. 2014 Investment Mix $67.9 million Gov't Cash Securities $22.3M, 33% -- $18.9M, 28% CoIora CD's $12.3M, Investment 18% Pool $14.4M, 21% There were no other changes to investment products or banking institutions. Please call me if you have any questions. 12/16/2014 Town of Vail, Colorado Investment Report Summary of Accounts and Investments As of 6/30/14 Cash Commercial Banks Money Market Funds Total Cash U.S. Government Securities (see page 4) Government Agency Seurities -Piper Jaffray FNMA'S, GNMA'S, FHLMC'S & SBA'S - Dana Total Government Securities 2014 Balances Percentage of Total $21,421,219 31.57% $839,129 1.24% $22,260,348 32.81% $12,663,038 18.66% $6,240,579 9.20% $18,903,617 27.86% Certificates of Deposit $12,287,552 18.11% Colorado Investment Pools $14,396,373 21.22% Total Portfolio Maturing Within 12 Months Maturing Within 24 Months Maturing After 24 Months Investments 140630 12/16/2614 $67,847,890 100.0% 41,991,691 61.89% 4,285,065 6.32% $21,571,134 31.79% 67,847,890 100.0% Performance Summary as of 6/30/2014 Institution Type of Accounts "CASH" ACCOUNTS Commercial Bank Accounts: First Bank of Vail - Operating Interest Alpine Bank Money Market Accounts: Schwab Institutional Money Market Fund - Dana Investments Interest and Balance Vail Super Now Public Funds Account - Piper Jaffray Interest and Balance Total Money Market Funds Total "Cash" Accounts GOVERNMENT SECURITIES (see pg 5) Government Agency Seurities -Piper Jaffray FNMA'S, GNMA'S, FHLMC'S & SBA'S - Dana Total Government Securities 1st Bank, Vail Colorado (#5734) Matures September 14, 2017 1st Bank, Vail Colorado (#3782) Matures Nov 17, 2014 1st Bank, Vail Colorado (#5114) Matures March 27, 2017 1st Bank, Vail Colorado (#4983) Matures March 6, 2017 1st Bank, Vail Colorado (#1992) Matures Nov 23, 2015 1st Bank, Vail Colorado (#3421) Matures Mar 17, 2016 1 st Bank, Vail Colorado (#4290) Matures Sept 29, 2016 1 st Bank, Vail Colorado (#4754) Matures Dec 28, 2016 1st Bank, Vail Colorado (#5319) Matures May 19, 2016 Piper Jaffray 36161 NXR4 Matures Apr. 20, 2015 Piper Jaffray 2546704RO Matures Mar 14, 2017 Piper Jaffray 02005QZZ9 Matures Mar 28, 2016 Piper Jaffray 795450PJ8 Matures Sept 19, 2017 Piper Jaffray 38143AJM8 Matures Feb 8, 2017 Alpine Bank, Vail Colorado (#83597) Matures Sept 11, 2014 Alpine Bank, Vail Colorado (#43763) Matures Nov 13, 2014 Total Certificates of Deposit LOCAL GOVERNMENT INVESTMENT POOLS Colotrust General Fund Interest Total Local Government Investment Pools Accounts Total All Accounts Investments 140630 12/16/14 Average Balances Return 06/30/14 0.150%$20,698,431 $722,787 0.010% $209,972 0.000% $629,157 $839,129 $22,260,348 1.13% $ 12,663,038 1.21% $ 6,240,579 $ 18,903,617 $ 18,903,617 1.200% 1,021,639 1.500% 1,047,561 1.300% 1,058,793 1.300% 1,030,471 2.000% 1,087,314 2.500% 1,084,702 1.750% 1,048,980 1.750% 1,044,502 0.400% 1,518,812 1.050% 100,381 1.450% 101,923 1.200% 101,229 1.600% 101,221 1.700% 101,586 0.459% 666,322 3.440% 1,172,118 12,287,552 $ 12,287,552 0.010% $14,396,373 $14,396,373 $67,847,890 Government Securities as of 3/31/2014 Days/Years Int Rate Purchase Maturity to Maturity Market Agency Broker Coupon Yield Date Date at Purchase Value ***Federal Agency Discount Notes & Bonds*** FFCB 3133EAF86 Piper Jaffray 0.980% 0.970% 1/19/2012 8/7/2017 5.6 $999,710 FFCB 3133ECWK6 Piper Jaffray 1.330% 1.330% 1/19/2012 8/7/2017 5.6 $225,239 FFCB3133EAK49 Piper Jaffray 0.990% 0.980% 1/20/2012 8/15/2017 5.6 $499,100 FNMA 3135GONRO Piper Jaffray 1.110% 1.100% 1/21/2012 8/28/2017 5.6 $500,490 FHLM 3134G3J43 Piper Jaffray 1.050% 1.050% 1/23/2012 9/27/2017 5.7 $398,052 FNMA 3135GOPHO Piper Jaffray 1.010% 1.000% 1/24/2012 9/27/2017 5.7 $499,335 FNMA 3135GOPL1 Piper Jaffray 1.060% 1.050% 1/25/2012 10/4/2017 5.7 $498,115 FHLB 3133813R4 Piper Jaffray 1.020% 1.010% 1/26/2012 11/9/2017 5.8 $496,000 FFCB 3133EC5A8 Piper Jaffray 0.890% 0.870% 1/28/2012 11/27/2017 5.8 $497,205 FFCB 3133EC7B4 Piper Jaffray 0.860% 0.850% 1/29/2012 12/13/2017 5.9 $595,896 FHLB 313383DQ1 Piper Jaffray 1.020% 1.010% 1/29/2012 12/18/2017 5.9 $396,016 FNMA 3136G13C1 Piper Jaffray 0.760% 0.750% 1/30/2012 12/19/2017 5.9 $498,160 FNMA 3136G16W4 Piper Jaffray 0.660% 0.650% 1/31/2012 12/27/2017 5.9 $248,770 FHLB 313381RE7 Piper Jaffray 1.020% 1.010% 2/1/2012 1/30/2018 6.0 $495,085 FHLB 313381SP1 Piper Jaffray 1.070% 1.050% 2/1/2012 1/30/2018 6.0 $500,395 FNMA 3136G1 K57 Piper Jaffray 1.120% 1.120% 2/2/2012 4/30/2018 6.2 $542,548 FHLB 313382GQO Piper Jaffray 1.070% 1.070% 2/2/2012 3/20/2018 6.1 $490,310 FHLM 3134G45D6 Piper Jaffray 1.150% 1.140% 2/2/2012 5/25/2018 6.3 $988,410 FHLB 313383HQ7 Piper Jaffray 1.210% 1.210% 2/2/2012 6/27/2018 6.4 $615,617 FHLB 313383JQ5 Piper Jaffray 1.270% 1.260% 2/2/2012 6/27/2018 6.4 $326,677 FHLB 3130A04A5 Piper Jaffray 2.040% 2.020% 2/2/2012 10/2/2018 6.7 $555,836 FHLB 3130A1Q50 Piper Jaffray 1.650% 1.660% 2/2/2012 5/6/2019 7.3 $398,108 FHLB 3130A1X52 Piper Jaffray 1.000% 1.010% 2/2/2012 5/28/2019 7.3 $397,496 FHLB3130A2AX4 Piper Jaffray 2.000% 1.990% 2/2/2012 6/26/2019 7.4 $501,465 FHLB 3134G57A7 Piper Jaffray 1.800% 1.800% 2/2/2012 6/26/2019 7.4 $499,005 - Dana 5.118% Average Yield 1 -Aug -01 1 -Jul -32 1.13% $2,480 $12,663,038 Pooled - Dana 5.120% 12/16/201% 14 -May -08 1 -Apr -33 24.9 Days/Years FNMA 709092 Pooled - Dana Interest Rate 2.2% Purchase Maturity to Maturity Market Agency Broker Coupon Yield Date Date at Purchase Value ***FNMA'S, ARM'S & SBA'S*** SBA 502647V -Q SBA 508940 SBA 508946 SBA 505536V -M Pooled Pooled Pooled Pooled - Dana - Dana - Dana - Dana 3.975% 2.575% 2.250% 3.125% 3.9% 2.4% 2.2% 2.9% 1 -Jul -94 6 -May -11 1 -Jan -12 1 -Aug -01 25 -Jun -19 25 -Jun -30 25 -Jul -30 25 -Jun -26 25.0 19.2 18.6 24.9 $5,102 $273,838 $172,330 $19,860 GNMA 8417 Pooled - Dana 5.125% 3.8% 1 -Oct -88 20 -Oct -18 30.1 $1,161 GNMA 8703 Pooled - Dana 4.750% 1.6% 1 -Sep -95 20 -Sep -25 30.1 $667 GNMA 8720 Pooled - Dana 5.125% 1.6% 30 -Sep -95 20 -Oct -25 30.1 $778 GNMA 8788 Pooled - Dana 5.375% 1.6% 1 -Jan -96 20 -Jan -26 30.1 $551 GNMA 80426 Pooled - Dana 4.500% 1.6% 21 -Jul -00 20 -Jul -30 30.0 $5,571 GNMA 80696 Pooled - Dana 3.375% 1.6% 23 -May -11 20 -May -33 22.0 $239,611 GNMA 80710 Pooled - Dana 5.625% 1.6% 1 -Jul -03 20 -Jul -33 30.1 $6,032 GNMA 82759 Pooled - Dana 2.500% 1.6% 20 -Mar -12 20 -Mar -41 29.0 $280,246 GNMA 80593 Pooled - Dana 1.750% 1.6% 20 -Apr -12 20 -Apr -32 20.0 $3,043 GNMA 82382 Pooled - Dana 2.690% 1.6% 30 -Sep -13 20 -Sep -39 26.0 $135,668 GNMA 1303 Pooled - Dana 2.000% 1.9% 30 -Sep -13 20 -Sep -43 30.0 $242,583 FNMA 850125 Pooled - Dana 5.146% 2.2% 1 -May -09 1 -Sep -35 26.4 $38,222 FNMA 422251 Pooled - Dana 5.589% 2.3% 1 -Dec -95 1 -Jan -21 25.1 $10,537 FNMA 334439 Pooled - Dana 6.200% 2.4% 1 -Dec -95 1 -Apr -24 28.4 $3,508 FNMA 520790 Pooled - Dana 6.077% 2.3% 1 -Jun -00 1 -Apr -28 27.9 $4,912 FNMA 546468 Pooled - Dana 5.563% 2.2% 24 -May -00 1 -Jun -28 28.0 $2,138 FNMA 535326 Pooled - Dana 5.263% 2.1% 26 -Jun -00 1 -Jun -28 28.0 $2,724 FNMA 323798 Pooled - Dana 5.749% 2.2% 1 -Dec -99 1 -May -29 29.4 $1,028 FNMA 567875 Pooled - Dana 6.336% 2.5% 1 -Dec -00 1 -Sep -30 29.8 $1,613 FNMA 593941 Pooled - Dana 6.010% 1.9% 1 -Dec -01 1 -Dec -30 29.0 $5,248 FNMA 545057 Pooled - Dana 5.487% 2.2% 1 -May -01 1 -May -31 30.0 $414 FNMA 650970 Pooled - Dana 5.118% 2.3% 1 -Aug -01 1 -Jul -32 30.9 $2,480 FNMA 555378 Pooled - Dana 5.120% 12/16/201% 14 -May -08 1 -Apr -33 24.9 $48,173 FNMA 709092 Pooled - Dana 5.085% 2.2% 1 -Jun -03 1 -Jun -33 30.0 $9,852 Investments 140630 Government Securities as of 3/31/2014 12/16/2014 Total $18,903,617 Investments 140630 Days/Years Int Rate Purchase Maturity to Maturity Market Agency Broker Coupon Yield Date Date at Purchase Value FNMA 723661 Pooled - Dana 5.025% 2.2% 1 -Jul -03 1 -Jul -33 30.0 $1,334 FNMA 761737 Pooled - Dana 6.488% 2.3% 16 -May -05 1 -Dec -33 28.6 $8,865 FNMA 725462 Pooled - Dana 5.688% 1.8% 1 -Apr -04 1 -Jan -34 29.8 $10,205 FNMA 745160 Pooled - Dana 5.763% 2.2% 1 -Dec -05 1 -Mar -34 28.3 $18,707 FNMA 791573 Pooled - Dana 5.057% 2.2% 1 -Jul -04 1 -Aug -34 30.1 $3,314 FNMA 888321 Pooled - Dana 5.737% 2.2% 1 -Mar -07 1 -Aug -34 27.3 $21,629 FNMA 849207 Pooled - Dana 6.340% 1.9% 1 -Jan -06 1 -Jan -36 30.0 $9,522 FNMA 888710 Pooled - Dana 5.374% 2.2% 1 -Sep -07 1 -Jul -36 28.9 $28,314 FNMA 893933 Pooled - Dana 5.209% 2.3% 1 -Sep -06 1 -Oct -36 30.1 $12,101 FNMA 555624 Pooled - Dana 5.366% 2.2% 1 -Jun -03 1 -Mar -38 34.8 $4,071 FNMA 735967 Pooled - Dana 6.107% 2.2% 1 -Sep -05 1 -Mar -38 32.5 $8,470 FNMA 888386 Pooled - Dana 5.623% 2.2% 1 -Apr -07 1 -Mar -38 30.9 $50,771 FNMA 888618 Pooled - Dana 5.799% 2.2% 1 -Jul -07 1 -Mar -38 30.7 $16,270 FNMA 995451 Pooled - Dana 4.581% 2.2% 12 -Feb -09 1 -May -38 29.2 $40,642 FNMA 557073 Pooled - Dana 4.255% 1.5% 1 -Sep -00 1 -Jun -40 39.8 $4,257 FNMA 110540 Pooled - Dana 5.150% 2.6% 1 -Nov -90 1 -May -20 29.5 $3,539 FNMA 327446 Pooled - Dana 5.747% 2.6% 1 -Oct -95 1 -Aug -22 26.9 $1,917 FNMA 555921 Pooled - Dana 3.000% 2.6% 1 -Sep -12 1 -Sep -35 23.0 $20,596 FNMA 868877 Pooled - Dana 5.191% 2.3% 1 -Apr -06 1 -Apr -36 30.0 $7,909 FNMA 701045 Pooled - Dana 4.830% 2.1% 1 -Apr -03 1 -Apr -33 30.0 $61,751 FNMA 848390 Pooled - Dana 3.755% 1.8% 12 -Feb -09 1 -Dec -35 26.8 $24,161 FNMA 844148 Pooled - Dana 3.183% 2.0% 1 -Oct -05 1 -Nov -35 30.1 $21,684 FNMA 748087 Pooled - Dana 2.585% 2.2% 1 -Sep -10 1 -Sep -33 23.0 $57,096 FNMA 851297 Pooled - Dana 2.604% 2.3% 3 -May -11 1 -Sep -35 24.3 $246,681 FNMA AC0038 Pooled - Dana 2.355% 4.8% 24 -May -11 1 -Sep -38 27.3 $187,789 FNMA AV9481 Pooled - Dana 2.075% 2.0% 1 -Jul -14 1 -Jul -43 29.0 $386,979 FHLMC 775572 Pooled - Dana 5.594% 2.8% 1 -Sep -94 1 -Jun -24 29.8 $7,372 FHLMC 865469 Pooled - Dana 6.440% 2.8% 1 -Dec -95 1 -Aug -25 29.7 $416 FHLMC 755344 Pooled - Dana 5.160% 2.3% 1 -May -00 1 -Mar -28 27.9 $0 FHLMC 645235 Pooled - Dana 6.340% 2.2% 1 -Jul -00 1 -Mar -29 28.7 $2,146 FHLMC 846784 Pooled - Dana 5.576% 2.2% 1 -Jul -00 1 -May -29 28.9 $1,336 FHLMC 786867 Pooled - Dana 5.970% 2.4% 1 -Nov -99 1 -Aug -29 29.8 $0 FHLMC 846956 Pooled - Dana 6.446% 2.4% 1 -Nov -01 1 -Nov -31 30.0 $1,340 FHLMC 847166 Pooled - Dana 5.092% 2.3% 1 -Jul -03 1 -Aug -33 30.1 $3,705 FHLMC 847359 Pooled - Dana 6.072% 2.3% 1 -Dec -04 1 -Dec -34 30.0 $3,783 FHLMC 782526 Pooled - Dana 4.509% 2.1% 1 -Apr -05 1 -Apr -35 30.0 $54,895 FHLMC 848000 Pooled - Dana 4.665% 2.2% 1 -Sep -08 1 -Feb -36 27.4 $50,490 FHLMC 847629 Pooled - Dana 6.092% 2.3% 1 -Oct -06 1 -Sep -36 29.9 $12,579 FHLMC 865006 Pooled - Dana 6.935% 2.9% 1 -Feb -89 1 -Aug -18 29.5 $29 FHLMC 865127 Pooled - Dana 3.130% 3.2% 1 -Aug -89 1 -Mar -19 29.6 $889 FHLMC 865476 Pooled - Dana 6.082% 2.8% 1 -Apr -96 1 -Feb -36 39.9 $499 FHLMC 865663 Pooled - Dana 6.040% 3.0% 1 -Nov -00 1 -Feb -30 29.3 $984 FHLMC 765114 Pooled - Dana 6.963% 4.4% 1 -Mar -99 1 -Jan -18 18.9 $778 FHLMC 847427 Pooled - Dana 5.264% 2.3% 1 -Jul -05 1 -Sep -34 29.2 $4,774 FHLMC 1G1840 Pooled - Dana 5.315% 2.2% 1 -Feb -06 1 -Nov -35 29.8 $12,197 FHLMC 183063 Pooled - Dana 5.553% 2.4% 1 -Aug -06 1 -Aug -36 30.0 $19,927 FHLMC 847058 Pooled - Dana 5.181% 2.3% 1 -Aug -02 1 -Aug -32 30.0 $19,561 FHLMC 1 87033 Pooled - Dana 2.846% 2.2% 25 -May -11 1 -Sep -35 24.3 $168,022 FHLMC 611384 Pooled - Dana 6.953% 2.3% 11 -Feb -05 1 -Dec -32 27.8 $8,497 FHLMC 849313 Pooled - Dana 2.123% 2.1% 1 -Jun -14 1 -Feb -43 28.7 $401,239 TSY 912828EA4 1.875% 1.5% 16 -May -13 15 -Jul -15 2.2 $316,693 TSY 912828CP3 2.000% 1.6% 30 -Jun -12 15 -Jul -14 2.0 $252,141 TSY 912828MY3 0.500% 0.5% 15 -Apr -1 5 2.0 $277,545 FNMA Fixed rate agency 3135GOHG1 0.375% 0.4% 1 -Jan -12 16 -Mar -15 3.2 400,472 FNMA Fixed rate agency 3136G1V89 1.050% 1.1% 30 -Sep -13 30 -Sep -16 3.0 $300,732 FHLB Fixed rate agent 3130A2CG9 1.125% 1.1% 19 -Jun -14 19 -Sep -17 3.3 $317,760 FHLMC Fixed rate agency 3137EADP 0.875% 0.9% 1 -Jun -14 7 -Mar -18 3.8 $394,444 FHLMC Step coupon agency 3134G4) 1.000% 1.0% 1 -May -14 27 -Mar -19 4.9 $400,000 Accrued Interest 1.2% $16,833 Income Receivable $12,036 Average Yield 1.21% 6,240,579 12/16/2014 Total $18,903,617 Investments 140630 TOWN OF VAIN VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: December 16, 2014 ITEM/TOPIC: Matters from the Mayor, Council and Committee Reports 12/16/2014 TOWN OF VAIN VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: December 16, 2014 ITEM/TOPIC: Executive Session, pursuant to: 1) C.R.S. §24 -6 -402(4)(b) -to receive legal advice on specific legal questions Regarding: update on pending litigation Town of Vail , Staufer Commercial LLC and Vail Village Inn, Inc. v. Village Inn Plaza — Phase V Condominium Association and Town of Vail Case No. 2014CV30259; 2)C.R.S. §24-6-402(4) (a)(e) - to discuss the purchase, acquisition, lease, transfer, or sale of property interests; and to determine positions, develop a strategy and instruct negotiators, Regarding: Lot 10, Vail Village Filing 2, Vail Valley Medical Center Parking Lot PRESENTER(S): Matt Mire, Town Attorney 12/16/2014 TOWN OF VAIN VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: December 16, 2014 ITEM/TOPIC: Adjournment (estimated 4:50 pm) NOTE: UPCOMING MEETING TOPICS AND ESTIMATED TIMEFRAMES BELOW (ALL ARE APPROXIMATE DATES AND TIMES AND SUBJECT TO CHANGE) THE NEXT REGULAR VAIL TOWN COUNCIL MEETING WORK SESSION WILL BEGIN AT APPROXIMATELY 12:30 P.M. (or TBD), TUESDAY, JANUARY 6, 2015 IN THE VAIL TOWN COUNCIL CHAMBERS Ongoing agenda items DRB/PEC updates WS - 15 min.; Information Updates Attachments: WS - Session items: 30 min.; Consent Agenda: 5 min.; Town Manager Report: Other proposed agenda items: 2015 FIS Alpine World Championships Security Plan Update - 1/6 Colorado Ski Museum Project Update - 1/6 Youth Foundation Update - 1/6 Parking Structure Screens Update - 1/6 Plastic Bags -1/20 Proposed Future Agenda Items Council Action Plan Items: **Defining Balanced Community - TBD **Parking & Transportation - TBD **Technology - TBD **Half Day Retreat w/ VLHA - TBD Site visit of Vail Children's Garden of Learning preschool - TBD Ford Park: Managed Parking Program - TBD Ford Park Parking Reservation System - TBD Meet with Avon Town Council - TBD Investment Policy Update ES - TBD 1-70 Vail Underpass Updates - ES - TBD Clean Up Title 12 Land Use Regs / Ordinance - TBD Housing Strategic Plan - George - TBD Journey Mapping with VRI - TBD RBO Business Licensing - TBD 12/16/2014 15 min.; Executive 5 min.