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2015-01-06 Agenda and Supporting Documentation Town Council Regular Session
VAIL TOWN COUNCIL EVENING SESSION AGENDA VAIL TOWN COUNCIL CHAMBERS 75 S. Frontage Road W. Vail, CO 81657 6:00 P.M., JANUARY 6, 2015 ruwx OF va' ii> NOTE: Times of items are approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. ITEM/TOPIC: Citizen Participation (10 min. ) 2. ITEM/TOPIC: Consent Agenda: 1) Resolution No. 1, Series of 2015, A Resolution Designating a Public Place Within the Town of Vail for the Posting of Notice for Public Meetings of the Vail Town Council, Planning and Environmental Commission, Design Review Board and Other Boards, Commissions, and Authorities of the Town of Vail 2) Resolution No. 2, Series of 2015, Purchase of Vail Heights Unit 7, Phase 3 3) Minutes from December 2, 2014 4) Minutes from December 16, 2014 (5 min. ) 3. ITEM/TOPIC: Town Manager's Report (5 min. ) 4. ITEM/TOPIC: 2015 FIS Alpine World Championships Security Plan Update (20 min. ) PRESENTER(S): Dwight Henninger, Police Chief ACTION REQUESTED OF COUNCIL: This presentation is an update only and no action is required. BACKGROUND: Review of 2015's Alpine World Ski Championship's public safety command structure, agencies, roles and responsibilities. 5. ITEM/TOPIC: Property Owner's Consent. Gorsuch Building, 263 E. Gore Creek Drive,Proposed retaining wall replacement and building addition. (20 min.) PRESENTER(S): Jonathan Spence, Community Development Planner ACTION REQUESTED OF COUNCIL: The Community Development Department requests that the Town Council evaluate the proposal to utilize the Town of Vail property for the purposes of the replacement of an existing retaining wall and guardrail and to accommodate eaves for a proposed building addition. BACKGROUND: Because of the property line location in close proximity to the building, the applicant is requesting the use of Town of Vail property for the identified encroachments. Please refer to the aerial plan included as Attachment A and the projecA/pAX96t, included as Attachment B for further detail on the proposed encroachments. STAFF RECOMMENDATION: Staff recommends the Town Council direct staff to sign the development application on behalf of the property owner and permit the project to proceed through the development review process for the proposed replacement of an existing retaining wall and guardrail and to accommodate eaves for a proposed building addition. 6. ITEM/TOPIC: 1-70 Vail Underpass Project Update & Optional Funding for Acrylic Noise Wall (45 min.) PRESENTER(S): Tom Kassmel, Town Engineer ACTION REQUESTED OF COUNCIL: Staff is requesting direction as to whether or not the Town Council will fund the additional estimated $0.8 million for acrylic, IF the noise wall is supported by the benefiting receptors. BACKGROUND: The 1-70 Vail Underpass is a proposed new multi -modal pedestrian and vehicular connection that is midway between Main Vail and West Vail exits, passing under 1-70. CDOT, the Town of Vail, and the selected design consultant, Felsburg, Holt & Ullevig (FHU), have completed the preliminary design process based on the endorsed preferred location of the underpass. Also, as a result of the project's noise abatement report, a noise wall has been determined to be reasonable and feasible if supported by the majority of the Benefiting Receptors. STAFF RECOMMENDATION: Staff recommends that the Council provide direction on the optional funding for acrylic for the potential noise wall. 7. ITEM/TOPIC: 1-70 Vail Underpass Noise Wall Town Council Voting Process (30 min. ) PRESENTER(S): Tom Kassmel, Town Engineer ACTION REQUESTED OF COUNCIL: The Town of Vail, as land owner of the new Lions Ridge Apartments (Timber Ridge), is the majority Benefiting Receptor of the potential noise wall and will have 34% of all survey votes. Staff is requesting direction with regards to the following; Will the Town of Vail participate in the Benefiting Receptor preference survey? If the Town participates, when and how will the Town of Vail make its decision? BACKGROUND: The 1-70 Vail Underpass is a proposed new multi -modal pedestrian and vehicular connection that is midway between Main Vail and West Vail exits, passing under 1-70. CDOT, the Town of Vail, and the selected design consultant, Felsburg, Holt & Ullevig (FHU), have completed the preliminary design process based on the endorsed preferred location of the underpass. Also, as a result of the project's noise abatement report, a noise wall has been determined to be reasonable and feasible if supported by the majority of the Benefiting Receptors. STAFF RECOMMENDATION: Staff recommends that the Town Council determine the voting strategy and process at this meeting, then take additional public input from January 6-20, and finally vote at the January 20th Council meeting and instruct the Town Manager to complete the survey ballots as directed. 8. ITEM/TOPIC: First read ingl rfance No. 1, Series 2015,an Ordinance amending Sections 4-1-4, 4-3-1-2 and 4-3-2 of the Vail Town Code to clarify the Business License Fees for Short -Term Rentals within the Town and Requiring that Persons Offering Apartment Hotel, Lodging House, Guest House or Guest Ranch Lodging Services within the Town Must Post Their Sales Tax Account Number in all Advertisements. (30 min.) PRESENTER(S): Kathleen Halloran, Finance Director and Matt Mire, Town Attorney ACTION REQUESTED OF COUNCIL: Approve, amend or deny first reading of Ordinance No. 1, Series 2015. BACKGROUND: The Town Code currently requires bed and breakfast and short-term rental establishments to pay different business license fees that are calculated based upon the location of the business's management office. Certain bed and breakfast and short-term rental establishments are currently exempt from the Town's business license fees because such businesses maintain a management office outside the Town. The Town Council desires to amend the Town Code to require the payment of business license fees for all bed and breakfast and short-term rental establishments, regardless of where a business's management office is located. The Town Council further desires that effective July 1, 2015, all persons engaged in advertising of apartment hotel, lodging house, guesthouse, and guest ranch lodging services include a Town of Vail sales tax account number in all such advertisements (see attached memo). STAFF RECOMMENDATION: Approve, amend or deny first reading of Ordinance No, 1 Series 2015 9. ITEM/TOPIC: Adjournment (estimated 8:45 pm) 1/6/2015 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: January 6, 2015 ITEM/TOPIC: Citizen Participation 1/6/2015 TOWN OF VAIN Towx of vn' 1[1 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: January 6, 2015 ITEM/TOPIC: Consent Agenda: 1) Resolution No. 1, Series of 2015, A Resolution Designating a Public Place Within the Town of Vail for the Posting of Notice for Public Meetings of the Vail Town Council, Planning and Environmental Commission, Design Review Board and Other Boards, Commissions, and Authorities of the Town of Vail 2) Resolution No. 2, Series of 2015, Purchase of Vail Heights Unit 7, Phase 3 3) Minutes from December 2, 2014 4) Minutes from December 16, 2014 ATTACHMENTS: Resolution No. 1 Series of 2015 Resolution No. 2, Series of 2015 Minutes from December 2, 2014 Minutes from December 16, 2014 1/6/2015 RESOLUTION NO. 1 SERIES OF 2015 A RESOLUTION DESIGNATING A PUBLIC PLACE WITHIN THE TOWN OF VAIL FOR THE POSTING OF NOTICE FOR PUBLIC MEETINGS OF THE VAIL TOWN COUNCIL, PLANNING AND ENVIRONMENTAL COMMISSION, DESIGN REVIEW BOARD, AND OTHER BOARDS, COMMISSIONS, AND AUTHORITIES OF THE TOWN OF VAIL. WHEREAS, Section 24-6-402(2)(c), C.R.S., as amended provides that local public bodies must give full and timely notice to the public of any meetings at which the adoption of any proposed policy, position, resolution, rule, regulation, or formal action occurs at which a majority or quorum of the body is in attendance, or is expected to be in attendance; and WHEREAS, the Town of Vail now wishes to designate a public place within its boundaries for the posting of such full and timely notice to the public for meetings of the Town Council, the Planning and Environmental Commission, the Design Review Board, and other boards, committees, and authorities of the Town. NOW, THEREFORE, be it resolved by the Town Council of the Town of Vail, Colorado: The Town Council hereby designates the bulletin boards at the east and west entrances of the Town of Vail Municipal Offices as the public places for the posting of full and timely notice as required by Colorado law. 2. This resolution shall take effect immediately upon its passage. INTRODUCED, READ, APPROVED AND ADOPTED this 6th day of January, 2015. ATTEST: Patty McKenny, Town Clerk Resolution No. 1, Series of 2015 Andrew P. Daly, Mayor 1/6/2015 TOWN OF Memorandum To: From: Date: Subject Vail Town Council Community Development Department January 6, 2015 Resolution No. 2, Series of 2015 — Purchase of Unit 7, Vail Heights Condominiums Phase III BACKGROUND The Town of Vail (Town) has the opportunity to purchase a one -bedroom unit in West Vail for $200,000 in May 2015. The unit is currently under contract, contingent upon Town Council approval. The extended closing date allows for an existing lease to terminate prior to any Town purchase. If the Town Council chooses to authorize the purchase, the Town may choose to purchase the unit and resell it at a reduced price with a deed restriction or the Town may choose to maintain it as a Town -owned rental unit. The Town, as an employer, benefits from having an available supply of rental units. For example, if the Town used the fee in lieu amount of $134.65 per square foot ($134.65 x 600 sq ft = $80,790) to buy this unit down, the deed restricted sale price would be $119,210. The current Town employee rental rate for comparable one - bedroom units is $932 per month. If the Town were to amortize the $200,000 purchase price over 30 -years at 1.5%, monthly principal and interest would cost $690.24. THE UNIT 2059 Chamonix Lane Unit No. 7 is a 600 square foot one -bedroom unit. The unit is very clean and immediately ready for occupancy. It does have dated finishes. John King, the Town's Facilities Manager, has completed an inspection of the unit as well as the common boiler and water heater and found the unit to be in good condition. The unit also includes one assigned and one unassigned parking space, ample on-site storage and on-site laundry facilities. Upon closing, the Town would assume the monthly HOA dues of $200 that include heat, water and sewer, snow and trash removal, building insurance, on-site property management, etc. 1/6/2015 V. RECENT VAIL HEIGHTS CONDOMINIUMS PHASE III SALES PURCHASEFUNDS The Town of Vail currently has a Buy Down Fund balance of nearly $1.1 M. This includes fee in lieu funds collected of $681,814 and Town Council funded balance of $402,118. Staff recommends these funds be used for the purchase of Unit 7, Vail Heights Condominiums Phase III. ACTION REQUESTED OF TOWN COUNCIL Approve, approve with modifications or deny Resolution No. 2, Series of 2015, as presented. VI. STAFF RECOMMENDATION Staff recommends the Vail Town Council approve Resolution No. 2, Series of 2015, as presented. Staff's recommendation is based on the following: • The unit is clean, has sufficient parking and storage, and is well located. • Demand for one -bedroom Town -owned rental units is very strong. • The Town may choose to maintain the unit as a Town -owned rental unit or sell the unit with a deed restriction. • Helps achieve the Town's adopted housing goal and objectives. VII. ATTACHMENT Resolution No. 2, Series of 2015 Town of Vail 1/6/2015 Page 2 2059 Chamonix Lane Vail Heights Phase III Unit No. Recent Solds Sq Ft Sold Price Price / Sq Ft 4 2012/10/16 600 $235,000 $391.67 7 2015/05/05 600 $200,000 $333.33 9 2012/04/03 552 $225,000 $407.61 11 2014/05/28 552 $235,000 $425.72 12 2013/05/22 552 $240,000 $434.78 PURCHASEFUNDS The Town of Vail currently has a Buy Down Fund balance of nearly $1.1 M. This includes fee in lieu funds collected of $681,814 and Town Council funded balance of $402,118. Staff recommends these funds be used for the purchase of Unit 7, Vail Heights Condominiums Phase III. ACTION REQUESTED OF TOWN COUNCIL Approve, approve with modifications or deny Resolution No. 2, Series of 2015, as presented. VI. STAFF RECOMMENDATION Staff recommends the Vail Town Council approve Resolution No. 2, Series of 2015, as presented. Staff's recommendation is based on the following: • The unit is clean, has sufficient parking and storage, and is well located. • Demand for one -bedroom Town -owned rental units is very strong. • The Town may choose to maintain the unit as a Town -owned rental unit or sell the unit with a deed restriction. • Helps achieve the Town's adopted housing goal and objectives. VII. ATTACHMENT Resolution No. 2, Series of 2015 Town of Vail 1/6/2015 Page 2 RESOLUTION NO. 2 Series of 2015 A RESOLUTION APPROVING THE PURCHASE OF PROPERTY IN THE TOWN OF VAIL LEGALLY DESCRIBED AS UNIT 7, VAIL HEIGHTS CONDOMINIUMS PHASE III, EAGLE COUNTY, COLORADO WITH A PHYSICAL ADDRESS OF 2059 CHAMONIX LANE NO. 7, VAIL, COLORADO; AND SETTING FORTH DETAILS IN REGARD THERETO. WHEREAS, the Town of Vail (the "Town"), in the County of Eagle and State of Colorado is a home rule municipal corporation duly organized and existing under the laws of the State of Colorado and the Town Charter; and WHEREAS, the members of the Town Council of the Town (the "Council") have been duly elected and qualified; and WHEREAS, the Town collects fee in lieu dollars to create new deed restricted employee housing units in Vail; and WHEREAS, the Council considers it in the interest of the public health, safety and welfare to purchase the property legally described as Unit 7, Vail Heights Condominiums Phase III, Eagle County, Colorado with a physical address of 2059 Chamonix Lane No. 7, Vail, Colorado (the "Property"); and WHEREAS, the Council's approval of this Resolution No. 2, Series of 2015, is required to purchase the Property. NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF VAIL, COLORADO: 1. The purchase of the Property is hereby approved by the Council at the price of $200,000. 2. The Town Manager is hereby authorized on behalf of the Town to take whatever steps necessary to complete the purchase of the Property. 3. This Resolution shall be effective immediately upon adoption. INTRODUCED, READ, APPROVED AND ADOPTED this 6th day of January, 2015. Andrew P. Daly, Mayor, Town of Vail ATTEST: Patty McKenny, Town Clerk Resolution No. 2, Series of 2015 1/6/2015 Page 1 of 1 Vail Town Council Meeting Minutes Tuesday, December 2, 2014 6:00 P.M. Vail Town Council Chambers The regular meeting of the Vail Town Council was called to order at approximately 6:00 P.M. by Mayor Andy Daly. Members present: Andy Daly, Mayor Ludwig Kurz, Mayor Pro Tem Jenn Bruno Dale Bugby Dave Chapin Greg Moffet Margaret Rogers Staff members: Stan Zemler, Town Manager Matt Mire, Town Attorney Pam Brandmeyer, Assistant Town Manager Patty McKenny, Town Clerk The first item on the agenda was Citizen Participation at which time there was no input from the public. The second item on the agenda was the Consent Agenda items as follows: 1. Proclamation No. 7, Series of 2014, Declaring December 13, 2014, as "WhoVail Day"! Moffet moved to approve the proclamation; Bugby seconded the motion and it passed unanimously (7-0). Mayor Daly read the titles of each of the following resolutions: 2. Resolution No. 35, Series of 2014. A Resolution Authorizing the Town of Vail to Grant an Easement to Newpath Networks for the Construction and Operation of Utility Facilities; and Setting Forth Details in Regard Thereto. 3. Resolution No. 36, Series of 2014. A Resolution Approving a Three Year Lease Agreement Between the Town of Vail and the Colorado Department of Transportation Regarding Parking Along the Non -Travel Lanes of the Interstate 70 Frontage Roads Located With the Limits of the Town; and Setting Forth Details in Regard Thereto. 4. Resolution No. 37, Series of 2014. A Resolution Approving a Five Year Lease Agreement Between the Town of Vail and the Colorado Department of Transportation Regarding Parking Along the Non -Travel Lanes of the Interstate 70 South Frontage Road Adjacent to Gerald R. Ford Park Located With the Limits of the Town; and Setting Forth Details in Regard Thereto. 5. Resolution No. 38, Series of 2014. A Resolution Approving a Lease Agreement Between the Town of Vail and the Colorado Department of Transportation Regarding Parking Along the Non -Travel Lanes of the Interstate 70 West North Frontage Road Located With the Limits of the Town; and Setting Forth Details in Regard Thereto. 6. Resolution No. 39, Series of 2014. A Resolution Approving a Lease Agreement Between the Town of Vail and the Colorado Department of Transportation Regarding Parking Along Town Council Meeting Minutes of December 2, 2014 1/6/2015 Page 1 the Non -Travel Lanes of the Interstate 70 North Frontage Road at Middle Creek Located With the Limits of the Town; and Setting Forth Details in Regard Thereto. It was noted that Resolution No. 35 pertained to the West Vail Fire Station for the Frontage Road parking & utility easement. There was clarification about Resolution No. 36 that indicated a ski season approval from CDOT to use the Frontage Roads and an amendment to the lease would be presented at a later date for approval to extend the term for three years. Moffet moved to approve the remaining items on the consent agenda; Bugby seconded the motion and it was approved unanimously (7-0). There were no public comments. The third item on the agenda was the Town Manager's Report at which time he recognized public works staff for their outstanding work with the design and installation of the holiday lighting decorations; he noted there has been a great deal of positive public comment about the tree lights as well. The fourth item on the agenda was an update on the Vail Valley Medical Center Master Plan and South Frontage Road Traffic Improvements with a presentation by George Ruther, Director of Community Development, along with some additional comments from Doris Kirchner, VVMC. This report covered the following topics: • Background of the redevelopment of the site • Current status of the Vail Valley Medical Center Master Plan • Revised schedule of review of the VVMC Master Plan It was noted that there would be some delays due to potential land exchanges in that neighborhood so final PEC decision would not occur until their meeting in January 2015. The town may also become part of the negotiations with ownership of Lot 10 in that area. Ruther explained it was thought the master plan would be adopted first and then construction to begin. However, there was a request to amend the process that the master plan update be processed while the conditional use permit is being reviewed, all of this being done concurrently. • Current status of the South Frontage Road Traffic Improvements Ruther presented a review of the proposed changes with several diagrams depicting options and indicated neighborhood meetings are taking place to discuss the South Frontage Road changes, with a proposal for a full size roundabout mostly located in CDOT right-of-way close to the west entrance into town municipal buildings and similar in size to the West Vail roundabout. It was noted several options have been considered. Several council comments were made related to 1) request to review the proposal in more detail, 2) who are the funding partners on the improvements, and 3) what do traffic counts indicate is needed. Doris Kirchner, CEO, VVMC — thanked town staff working on the project and addressed several business points about the importance of sequencing the master planning and conditional use permitting processes for the project in order to begin construction spring 2015, the need to take time with the land swap negotiations and the need to be able to continue hospital operations along side construction. • Next Steps And finally Ruther reiterated the process continues with next steps as outlined in the packet memo requesting the process runs concurrently and not consecutively as follows: ✓ Continue to discuss and negotiate a possible land exchange for the betterment of all parties involved (due to an existing use restriction with a reverter clause on the VVMC property discussions with Vail Resorts being required) ✓ Continue to refine and develop the design options for the South Frontage Road for further study and consideration ✓ Initiate a public review process to gain feedback and input from the public on the possible options and solutions for the South Frontage Road traffic improvements Town Council Meeting Minutes of December 2, 2014 1/6/2015 Page 2 ✓ Develop a strategy for implementation of the improvements (i.e., sequencing of construction, cost allocation, funding, CDOT review and approval, trigger points for implementation, etc.) ✓ Continue to pursue the adoption of the VVMC MP (the next public hearing of the PEC is set for January 12, 2015) ✓ Initiate the review process for the west wing expansion conditional use permit ✓ Amend the Vail Land Use Plan, Vail Transportation Master Plan, Lionshead Redevelopment Master Plan and adopt the VVMC Master Plan The Town Council was not expected to take any action on this item; however council and public input were heard at this time. Daly's concerns included: parking, loading and delivery, moving traffic from Meadow Drive and the ramifications of the helipad, as well he noted there needs to be further review of the details for the redevelopment. Mike Cacioppo commented on the land exchange component and shared his concern that the project is moving too quickly and the project seems to be somewhat piecemeal in its approach. Ruther noted the topic would be scheduled for the December 16" council meeting in order to obtain final input on the question to process the master plan and the conditional use permit (for the west wing) reviews concurrently. The sixth item on the agenda was Commission on Special Events Funding Recommendations presented by Barry Davis, Commission on Special Events Chairman. The CSE requested Town Council's approval of the 2015 Special Event funding and Tier IV Category: Life Long Learning allocations, as presented in the packet memo. He noted the CSE funding process for 2015 continued to be based upon the more structured, rigorous and objective strategies developed over the last two years. Hard decisions were again made for both CSE funded events as well as the Tier IV Life Long Learning category, utilizing refined criteria and supported by measurement tools, as well as eliminating funding for under -performing events. He noted the CSE believes this is a strong calendar of events that will continue to drive increased results. This information was depicted in his presentation and with an emphasis the CSE's intent is to remain aligned with the Town Council's objectives as well. There was some discussion about the following: ✓ whether or not to use a third party vendor for the analytics and where the funding should come from to pay for such services: CSE funds or genera fund ✓ a further review of the film festival would occur in light of its not performing as well as it should ✓ request to further review the Tier IV level with some refinement to the criteria used in evaluation the programs and the funding level allotted it ✓ review of Memorial Day programming and the decision to not fund Feast; CSE would continue to evaluate what event might work during that time of year ✓ request to try to program more events in Lionshead since it seems Vail Village gets the majority of events; it was noted the CSE will continue to work with the Lionshead merchants association in this regard Moffet moved to approve CSE funding recommendations for 2015 budget; Rogers seconded the motion. Public input was welcomed at this time; there were no comments. The motion passed unanimously (7-0). The fifth item on the agenda was the appointment of four people to fill vacancies on the Commission on Special Events. Council interviewed eleven interested applicants at the work session earlier in the day. Four people were appointed to the Commission on Special Events to Town Council Meeting Minutes of December 2, 2014 1/6/2015 Page 3 two year terms each, from January 1, 2015, to December 31, 2016, with election results final and a motion made by Bugby to appoint Barry Davis, Mark Gordon, Marco Valenti and Alison Wadey. Kurz seconded the motion and it passed unanimously (7-0). The seventh item on the agenda was first reading of Ordinance No. 20, Series 2014, an Ordinance making budget adjustments to the Town of Vail General Fund, Capital Projects Fund, Real Estate Transfer Tax Fund, Dispatch Services Fund, Heavy Equipment Fund and Timber Ridge Enterprise Fund, as the town's third budget supplemental appropriation this year. Stan Zemler, Town Manager, summarized the financial activity reflected in this ordinance and noted total adjustments to the General Fund result in net increase of $1,227,000 in additional revenue, with the resulting fund balance projected at $16.7 million at the end of 2014. Highlights included: General Fund budgeted revenue has been increased by a total of $1,466,171. This includes adjustments to revenue relating to reimbursements directly offset by corresponding expenditures: $58,171 reimbursement for deployment to four separate wildfires will cover the town's personnel costs for those incidents; $15,000 of contributions raised from the Friends of the Library will be used toward the purchase of equipment for the Vail Town Library such as laptops, ipads and a storage container with plans to increase use of the lower level classroom; in addition those funds will be used for the Friends of the Library annual fundraising effort. $3,000 of state grant funding will offset children's library materials purchased during the year. The remaining $1,390,000 increase to revenue will come from construction permits ($1.0 million), plan check fees ($290,000) and RETT collection fees ($100,000) based on actual collections so far this year. Overall expenditure increase of $239,171 is requested, with $76,171 relating to the reimbursements mentioned above. Other expenditure adjustments include $47,000 of plan check services provided by Safebuilt, reimbursed with the above increase in plan check revenue. Staff is requesting $35,000 of overtime expense for bus service due to a staffing shortage in January -April of this year. The Fire department staffing challenges that were discussed during the 2015 budget process along with an unexpected sick leave and departure of the Chief have resulted in a request for additional personnel budget dollars. Specifically, staff estimates that the Fire department will need $10,000 in salary expense, $27,000 in overtime and $44,000 in seasonal salary expense. The staffing shortage has been backfilled by both full time fire employees as well as seasonal/part-time fire residents. Moffet moved to approve Ordinance No. 20; Kurz seconded the motion. There were some questions about the fiberoptic upgrades and the Lionshead skateboard costs with a request to provide more detail for the $75K expenditure. There were no additional public comments. The motion passed unanimously (7-0). The eighth item on the agenda was second reading of Ordinance No. 19, Series 2014, an Ordinance providing for the levy assessment and collection of town property taxes due for the 2014 tax year and payable in the 2015 fiscal year. Stan Zemler, Town Manager, presented the ordinance which authorizes the collection of property taxes in 2014 based upon 2013 assessed valuations of property within the town's boundaries. It was noted Eagle County is responsible for assessing values and for collecting property taxes on our behalf and the town is required by Colorado state law to certify the mil levy by December 15 of each year. He noted the numbers Town Council Meeting Minutes of December 2, 2014 1/6/2015 Page 4 are based on preliminary assessed valuations from the county (as of August, 2014) with the town's base mil levy at 4.69 mils and the abatement levy at .045 mils. Abatement results when a taxpayer protests an assessed valuation after the normal protest period and is refunded a portion of the tax already due or paid. The abatement mil levy allows the town to recoup the refunded amount. This abatement levy of .045 mils equates to an additional $3.13 per year for a $1 million home. The property tax authorized by the attached ordinance will generate $4.1 million in revenue in 2014, representing approximately 7% of the town's total revenue. Moffet moved to approve Ordinance No. 19, Series of 2014, on second reading; Rogers seconded the motion. The motion passed with a majority vote (6-1) with Daly's opposition to the ordinance because of the inclusion of the abatement language. There was no further public input on the agenda item. The ninth item on the agenda was adjournment. There being no further business to come before the council, Moffet moved to adjourn the meeting and Kurz seconded the motion which passed unanimously, (7-0) and the meeting adjourned 7:35 p.m. Respectfully Submitted, Attest: Andy Daly, Mayor Patty McKenny, Town Clerk Town Council Meeting Minutes of December 2, 2014 1/6/2015 Page 5 Vail Town Council Meeting Minutes Tuesday, December 16, 2014 6:00 P.M. Vail Town Council Chambers The regular meeting of the Vail Town Council was called to order at approximately 6:00 P.M. by Mayor Andy Daly. Members present: Andy Daly, Mayor Ludwig Kurz, Mayor Pro Tem Jenn Bruno Dale Bugby Dave Chapin Greg Moffet Margaret Rogers Staff members: Stan Zemler, Town Manager Matt Mire, Town Attorney Pam Brandmeyer, Assistant Town Manager Patty McKenny, Town Clerk The first item on the agenda was Citizen Participation at which time there was no community input. The second item on the agenda was the Consent Agenda as follows: 1) Council meeting minutes from November 4, 2014 Moffet moved to approve the minutes; Rogers seconded the motion which passed unanimously with one revision related to the Betty Ford Alpine Garden discussion and the removal of the phrase about the town's funding of their capital project (7-0). 2) Council meeting minutes from November 18, 2014 Moffet moved to approve the minutes; Kurz seconded the motion and it passed unanimously with Bugby abstaining since he was not present at that meeting (6-0-1). 3) Authorization for an exchange of an employee housing unit located at 3877 Lupine Drive Unit W Daly noted this item received unanimous approval by PEC. Moffet moved to approve the exchange of the unit; Kurz seconded the motion and it passed unanimously (7-0). 4) Authorization for an exchange of an employee housing unit located at 1701 Buffehr Creek Road Moffet moved to approve the exchange of the unit; Kurz seconded the motion. There were some comments about the need to review the funding structure which supported this unit's sale of 770 sq. ft. for $175K. The motion was unanimously approved (7-0). 5) Resolution No. 41, Series of 2014, A Resolution of the Vail Town Council Adopting and Entering into the Trust Agreement for the Colorado Firefighter Heart and Circulatory Benefits Trust and Taking Other Actions in Connection Therewith Moffet moved to approve Resolution No. 41; Kurz seconded the motion and it passed unanimously (7-0). It was noted by the Town Attorney that CML was exploring some other insurance coverage opportunities for municipalities but this resolution would help the town Town Council Meeting Minutes of December 16, 2014 1/6/2015 Page 1 comply with the deadline requirements of Senate Bill 14-172 effective January 1, 2015, regardless of what insurance company was chosen. 6) Intergovernmental Agreement ("IGA") between Eagle County and the Town of Vail - Community Recycling Center Drop Off Site Moffet moved to approve the IGA; Kurz seconded the motion. There was clarification about the 2010 date of the IGA included in council's packet and Ruther noted the fourth amendment to the IGA only changes the expiration date as there were no rate changes. The motion passed unanimously (7-0). The third item on the agenda was the Town Manager's Report which included information about the following: 1) Request from The Falls at Vail Association (Pitkin Creek HOA) to rebuild stream bank which is failing near Fall Line Drive in East Vail This item was presented for council's consideration with a request for direction on how to respond to Pitkin Creek Homeowners Association about nearby potential stream bank erosion and their request for improvements near their property. Daly and town staff noted the property was owned by the US Forest Service and after some discussion there was council direction to staff to inform the association the property was not the town's and it would not be maintained by the town. It was suggested they talk with the USFS. The fourth item on the agenda was appointments to the Vail Local Marketing District Advisory Council. The Council interviewed six applicants at the earlier work session and after the voting results were read, a motion was made by Kurz to appoint Mark Herron, Beth Slifer, Skip Thurnauer and Jim Kellen, representing Vail Resorts, Inc. to serve on the VLMDAC; Moffet seconded the motion and it passed unanimously (7-0). Kurz thanked the members of the VLMDAC for the hard work and many accomplishments over the years. The fifth item on the agenda was the 1-70 Vail Underpass Project update with various design team members presenting an overall review of the project with focus on the noise wall, the 3D model and input from the public. The 1-70 Vail Underpass is a proposed new multi -modal pedestrian and vehicular connection that is midway between the Main Vail and West Vail exits, passing under 1-70. The purpose of this Council session was to provide the Council and the public with an update on the project budget and cost estimate, and to more specifically discuss the costs, process and schedule for consideration of noise walls. In addition, a 3D model of the project with and without noise walls was presented. The brief update addressed progress on the following items: ✓ There has been a 30% level of completion of the preliminary design and environmental assessment. ✓ Notifications have gone out to the noise wall Benefiting Receptors to confirm contact information and determine if there are tenants within any units and informed them of the preference survey scheduled for January. ✓ The project Open House has been noticed and advertised for December 18, from 4pm-6pm at the Grand View. ✓ Edward Kraemer & Sons has completed a preliminary design level Opinion of Probable Cost of Construction (OPCC). ✓ Construction phasing options have been developed. ✓ The Structural Selection report has been completed and is under review. ✓ Preliminary utility meetings have been completed regarding the relocation of existing utilities. Town Council Meeting Minutes of December 16, 2014 1/6/2015 Page 2 ✓ A tree inventory and arborist report for impacted trees is in process. ✓ Environmental Assessment. ✓ Project cost update summary was presented outlining costs for TOV & CDOT, see table below: ✓ Noise report and summary have been completed and posted to the project website with a preview of the noise levels and the 3D model of the preliminary design. ✓ The survey process was highlighted noting that a decision on noise mitigation would be based on survey results with a simple majority that determines the direction of whether to construct the 3,400 foot long wall. The distribution of survey ballots was provided. Kassmel noted on January 6 the Town Council would be asked to decide whether to fund the wall and which type of materials it would include, concrete or acrylic, with acrylic costs estimated at $800K more. It was noted maintenance costs would need to be included in future town budgets. There were several slides of walls showing both materials and demonstrations of differing highway noise with reductions heard as a result of the use of sound walls. And finally there was a 3D software model comparison showing the area with and without sound walls. Daly asked for public input at this time and many residents spoke: 1. Bob Llewellyn, resident of Savoy Villas, commented on the following: a) concerned about high cost overruns, b) requested a review of not doing the project to use funds for other projects, c) if the wall is done, it should reflect aesthetics of a world class resort, d) requested Council be transparent about how they vote, 2. Jonas Staller, Savoy Villas, spoke about concerns noting the aesthetics of such a wall would be so important. He didn't support the concrete wall and expressed concern about costs and maintenance of an acrylic wall. 3. Jim Lamont, Vail Homeowners Association, expressed confusion about the survey, who is to vote and who is required to pay for the wall. He also asked the town to consider evaluating the costs of not doing the project and to solicit input from the broader Vail community about whether they want this project. Simba Run residents who commented included: 4. Mr. Roznick was concerned the wall is not worth the value of reducing the impacts of the sound so he was against the sound wall. He spoke about a survey completed with a decibel software application that was shared with town council. 5. Jill Kolsbotch spoke out against the wall and preferred preserving the visual impact versus the sound impacts. 6. Graham Lithco spoke about the many issues surrounding the sound wall and was generally not supportive of using it. He noted the great benefit they have already found with the installation of noise abatement windows. 7. Charlie Calcaterra commended the town council and staff for their work on the project and also expressed concerns about a) how the project isn't really serving the public on a consistent and regular basis, b) the maintenance costs of the sound wall, c) the need to determine if there is community support to fund the project at the new level, d) if the survey Town Council Meeting Minutes of December 16, 2014 1/6/2015 Page 3 May -13 Dec -14 RAMP app OPCC#1 TOV Total Match $6.0 M $8.4 M CDOT RAMP Match $14.6 M $20.4 M CDOT PEL Match $ .2 M $ 0.2 M TOTALS $20.8 M $29.0 M Retaining Wall $ 4.9 M ✓ Noise report and summary have been completed and posted to the project website with a preview of the noise levels and the 3D model of the preliminary design. ✓ The survey process was highlighted noting that a decision on noise mitigation would be based on survey results with a simple majority that determines the direction of whether to construct the 3,400 foot long wall. The distribution of survey ballots was provided. Kassmel noted on January 6 the Town Council would be asked to decide whether to fund the wall and which type of materials it would include, concrete or acrylic, with acrylic costs estimated at $800K more. It was noted maintenance costs would need to be included in future town budgets. There were several slides of walls showing both materials and demonstrations of differing highway noise with reductions heard as a result of the use of sound walls. And finally there was a 3D software model comparison showing the area with and without sound walls. Daly asked for public input at this time and many residents spoke: 1. Bob Llewellyn, resident of Savoy Villas, commented on the following: a) concerned about high cost overruns, b) requested a review of not doing the project to use funds for other projects, c) if the wall is done, it should reflect aesthetics of a world class resort, d) requested Council be transparent about how they vote, 2. Jonas Staller, Savoy Villas, spoke about concerns noting the aesthetics of such a wall would be so important. He didn't support the concrete wall and expressed concern about costs and maintenance of an acrylic wall. 3. Jim Lamont, Vail Homeowners Association, expressed confusion about the survey, who is to vote and who is required to pay for the wall. He also asked the town to consider evaluating the costs of not doing the project and to solicit input from the broader Vail community about whether they want this project. Simba Run residents who commented included: 4. Mr. Roznick was concerned the wall is not worth the value of reducing the impacts of the sound so he was against the sound wall. He spoke about a survey completed with a decibel software application that was shared with town council. 5. Jill Kolsbotch spoke out against the wall and preferred preserving the visual impact versus the sound impacts. 6. Graham Lithco spoke about the many issues surrounding the sound wall and was generally not supportive of using it. He noted the great benefit they have already found with the installation of noise abatement windows. 7. Charlie Calcaterra commended the town council and staff for their work on the project and also expressed concerns about a) how the project isn't really serving the public on a consistent and regular basis, b) the maintenance costs of the sound wall, c) the need to determine if there is community support to fund the project at the new level, d) if the survey Town Council Meeting Minutes of December 16, 2014 1/6/2015 Page 3 supports the sound wall the town would now be responsible for funding it in the future, regardless, and e) it's time to review other alternatives to this traffic issue. There was some information presented by CDOT's noise expert about the regulations and requirements for the installations of such sound walls as well as a brief preview of the survey process. Daly closed the discussion by thanking everyone for their input and noting further discussion and decisions would be scheduled for the January 6 agenda. It was mentioned there may be some decisions made by CDOT about the RAMP projects and funding by then as well. The next (#8) agenda item considered was second reading of Ordinance No. 20, Series 2014, an ordinance making budget adjustments to the Town of Vail General Fund, Capital Projects Fund, Real Estate Transfer Tax Fund, Dispatch Services Fund, Heavy Equipment Fund and Timber Ridge Enterprise Fund. The revisions from first reading on the ordinance were highlighted in the council packet memo as follows: $133,000 in Capital Projects Fund for the Parking System project to compensate for technology infrastructure, networking, additional workstations and cabling that was not anticipated in the original budget provided by the vendor. $27,000 for the fiber-optic cabling of the municipal complex (a total of $81,000 was spent). This project was originally delayed based on potential redevelopment. $6,100 to replace the town's postage machine due to outdated software used with USPS. $75,000 proposed for planning of the permanent skate park at the Atrium location (detail described in memo). Moffet moved to approve Ordinance No. 20; Kurz seconded the motion. There was no public input on this matter and no further discussion. The motion passed unanimously (7-0). The next (#6) item on the agenda considered was a request for Permission to Proceed through the Development Review Process with a request for a proposed retaining wall replacement and building addition for the Gorsuch Building, 263 E. Gore Creek Drive. George Ruther, Director of Community Development, reviewed the site map. He noted because the property line location is in close proximity to the Gorsuch building, the applicant is requesting the use of Town of Vail property for the identified encroachments, with references made to Attachment A and B, the project plan set and details on the proposed encroachments. More specifically the request was for a proposed replacement of an existing retaining wall and guardrail and the accommodation of eaves for a proposed building addition. There was council support to visit the site at the next meeting in order to fully understand the impacts of the request. Some council comments included: ✓ What is the exact encroachment? ✓ Let PEC/DRB review the information instead of town council; the decision could always be called up by Council after a PEC decision is made. ✓ Would this set a precedent for allowing permanent structures on town property? ✓ It is important to understand placement of the planters and impacts of circulation on the street. ✓ Would this be best handled through entering into a revocable license agreement? The final (#7) item on the agenda for consideration was a continued review of the Vail Valley Medical Center Master Plan and the South Frontage Road Traffic Improvements presented by George Ruther. He noted on December 2, 2014, the Town staff and WMC representatives provided an update to the Vail Town Council. This discussion would continue by addressing the three specific topics as follows 1) revised review schedule, 2) west wing expansion traffic and Town Council Meeting Minutes of December 16, 2014 1/6/2015 Page 4 parking impacts, and 3) east wing expansion completion assurances. Ruther expressed their request for council input on the following topics: 1. Allow the VVMC master plan to be reviewed concurrently along with the proposed west wing expansion development application. 2. Provides further direction to the applicant and the town staff on the completion assurances proposed within the memorandum. Tom Braun, Braun Associates, Inc., representing VVMC, presented information (per his packet memo) related to the main features of the expansion plans with a preview of the construction phasing for the west and east wing expansions. He mentioned current discussions are ongoing by the property owners who are reviewing the benefits of potential land exchanges and this has added to the timeline of the project. Ruther presented details surrounding the need to concurrently review the master plan with a revised schedule and the conditional use permit for the west wing expansion slated to begin late spring/early summer 2015. He spoke about numerous reasons which supported the concurrent review process and there was council support to this recommended approach with the planning and building review processes. The discussion continued to then address the mitigation of West Wing expansion parking and traffic impacts. Ruther described the completion of the West Wing expansion which would increase parking needs and vehicle traffic generated by the hospital use. There would be an active review to quantify and mitigate these issues by VVMC during the development review process. There were some possible interim solutions described. It was also noted new traffic counts would be provided in January. Daly asked for public input at this time. Jim Lamont, Vail Homeowners Association, submitted some suggestions about the following: ■ Extend traffic counts to Vail Road & Meadow Drive; continue to move the process along ■ Engage in use of a developer's improvement agreement that would help document the negotiations and assurances of VVMC ■ Consider improving upon a streetscape component for the visitors' rehabilitating ■ Noted the neighborhood is generally favorable to the planning components and details of the project so far. And finally Ruther explored the VVMC East Wing expansion completion assurances that were outlined in the council packet memo noting the redevelopment of the VVMC campus should not interfere with their ability to continue to operate; two sequences of construction for the West Wing expansion and the East Wing expansion were described. And he spoke about several options suggested by VVMC to show their commitment to completion of the entire redevelopment project as follows: 1. Payment of VVMC's pro rata share of the estimated South Frontage Road traffic improvements prior to the issuance of the TCO for the West Wing expansion. 2. Establish a Letter of Credit with the Town of Vail. The LOC should be of a sufficient amount that it serves as both an incentive to commence construction on the East Wing expansion and with penalty forfeited to the Town of Vail for a failure to perform. 3. Place a ticking clock on the pre -paid employee housing mitigation impact fee so that if the East Wing expansion is not started by a date certain; the "credit" for the East Wing expansion is forfeited to the town and shall not be applied to future improvements at VVMC. 4. Require that the development application for the East Wing expansion is submitted to the Town of Vail prior to the issuance of a TCO for the West Wing expansion. 5. Require that VVMC remits an annual payment to the Town of Vail to help defray the town's expenses in providing public parking and public transit. The payment shall be of an amount that covers the town's operating expenses on the number of public parking spaces equal to VVMC's parking space deficit, plus provides an incentive to start work on the East Wing expansion as soon as practical. Town Council Meeting Minutes of December 16, 2014 1/6/2015 Page 5 6. The Town of Vail could offer a partial building permit application/plan review fee waiver or refund to VVMC provided construction work on the East Wing expansion is started within a more aggressive time schedule suitable to the Town of Vail. The list was provided only as possible suggestions and eventually once agreed upon would be included in a development improvement agreement that would be reviewed and adopted prior to the issuance of a building permit. Doris Kirchner, VVMC, thanked Town Council for their time and the opportunity to explain the complexities in order to keep the project moving foreword. She addressed the proposed list of assurances and emphasized the need to keep the hospital open and operational. Council input supported a letter of credit from the hospital to support the cost of the West Wing. Number three was also supported by several members of council and a brief discussion occurred regarding the hospital's ability to support employee housing on the site. It was agreed to continue to fine-tune the assurances and the project would continue through the process according to the newly revised schedule dated December 8, 2014, with next town council consideration slated for January 2015. The ninth item on the agenda was adjournment. There being no further business to come before the council, Moffet moved to adjourn the meeting and Kurz seconded the motion which passed unanimously, (7-0) and the meeting adjourned 8:25 p.m. Respectfully Submitted, Attest: Andy Daly, Mayor Patty McKenny, Town Clerk Town Council Meeting Minutes of December 16, 2014 1/6/2015 Page 6 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: January 6, 2015 ITEM/TOPIC: Town Manager's Report 1/6/2015 TOWN OF VAIN TOWN OF VAIN VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: January 6, 2015 ITEM/TOPIC: 2015 FIS Alpine World Championships Security Plan Update PRESENTER(S): Dwight Henninger, Police Chief ACTION REQUESTED OF COUNCIL: This presentation is an update only and no action is required. BACKGROUND: Review of 2015's Alpine World Ski Championship's public safety command structure, agencies, roles and responsibilities. ATTACHMENTS: Security PowerPoint 1/6/2015 rr k 1 E ,qti , jR rT � I� a ,:. � � Y �.� ��: !" �y ,,• ^fir � o2,�Y �t2 Y ?�' - �,.+I��;ii ���` ' I `�' opa' z'•�`,� I 7S �� "'�' +j 9j 4 >y 1 Q 4^1 S Alt �5 � r w n P _PFr go ALA c VAIL-SEaVER CREEK c cm 1. • Lo lw I NJ p�8L1C SAFETY CCMMANA —_" ALP!A L.=:RL68NI 4HAMPI�]h18HIP8 1 World Events that Drive our AWSC Security 0 Boston Marathon bombing • Two Elk fire • Worldwide issues Town of Vail I Vail Police Department 1 11/19/14 2 M Eagle County and Vail have provided security for the AWSC before in 1989 and 1999 wommulum-�14 F' .. _* f 1—�yb..Y.Aft J I001P IU r�r ? 4 S10 % t��A (/�, ' VIL _M11RN BEAVER CREEK 7989 WORLD ALPINE SKI CHAMPIONSHIPS Why Chief Henninger as Chair of Security and Safety Committee: Olympics 2002 Olympics 2010 WASC 2011 Hurricane response Wildfires VVF Volunteer 12 yrs. A WSC Local Organizing Committee Dili] Ili] I rf r� I rU� r J J Executive Committee — Vail Valley Foundation - Vail Resorts - US Ski and Snowboard Association Advisory Committee -Industry and Government partners Coordination Committee -FIS — International Ski Federation -Tridem — FIS advertising agency -EBU — European Broadcasters Operations Committees — 21 -Administration, Ceremonies, IT, Culture, Donors, Environment, Facilities -Festival, Hospitality, Legacy, Lodging, Marketing, PR, Race, Social, TV, Youth -Security, Medical, Municipal Services, Volunteers INI � VAIL- BEAVER CREEK & ' 7 fPurp TOWN OF MAIL SECURITY EVENT OBJECTIVES • To deliver a safe and professional event in an uncompromised and enjoyable experience. • The right people are in the right places in order to be able to; • Anticipate problems • Respond effectively • Adapt to every situation • and recover from an incident if needed. • Our main tools will be; • Completely integrated Incident Command system • Seamless communications plan and system • and effective public safety relationships. • If successful in these areas, the public should never know that this committee existed. *From Security and Safety Committee Mission Statement VAIL- BEAVER CREEL{ 4�iI 1 SAW, AWSC Security and Safety Committee tPSEPd,�p,,•,s}. v�r�• 14 P�+fJ i,n.ay�bn a„ � �..�u�r,.r. QL tA� -t e . k""- _�, e s Meeting since 2011 Security and Safety Committee Composition r� JfJ LOCAL AGENCIES • Eagle County Sheriff's Office • Avon Police Department • Vail Police Department • Eagle River Fire Protection District • Vail Fire and Emergency Services • Eagle County Paramedic Services (ECPS) • Eagle County Emergency Management • Vail Resorts Security (Vail & Beaver Creek) STATE • Colorado Division of Homeland Security and Emergency Management • Colorado State Patrol IOWN IU � 11.1 It C VA4L• BEA CA CALCK 9 -' I NJ Public Safety Command Logo Working Group Agency Participation • Eagle Police Department • 5th Judicial District Attorney's Office • Eagle County Attorney's Office • Gypsum Fire Protection District • Jefferson County Bomb Squad • Grand Junction Bomb Squad • Federal Bureau of Investigations (FBI) • US Forest Service —Law Enforcement • Transportation Security Administration — VIPR • Dept. of Homeland Security —Critical Infrastructure • Colorado Joint Terrorism Task Force • Colorado Information Analysis Center (CIAC) State Fusion ceq�15 AWSC Safety and Security Committee i1j]Il1]IT-r �-E1�CJ � DI,)J-P! 1---fHIli] fl -rte • Organizational structure for planning and implementation • 16 Security working groups staffed • Attended AWSC 2011, X Games in Pitkin County & World Cup • FBI event rating completed • Presentations to Special Agents in Charge of Federal Law agencies • AWSC Exercises: Oct 18, 2012; Oct 3 & Dec 6, 2013; June 10, 2014 • FEMA EOC/IMT Interface course and exercise, June 2013 • Full Scale Exercise Oct 14-15, 2014 • Special events planning course hosted Nov 4-5, 2013 • Tested bag check policy at Dec 7, 2013 & Dec 5, 2014 • "See Something, Say Something" campaign • Community Awareness Program(CAP) training • New camera system in Vail Villages QOLIP? 1 TOWN OF PAIL All VAIL-BEAVER CREE I`I r�_!--_ ; •l4�� TOWN OF MAIL A WSC Security Challenges • The threat • Finding the right balance between security and the guest/participant experience • 30+ properties housing athletes and participants from 70+ countries • Multiple venues &jurisdictions • Very limited budget Qptle�. 1�1 TOWN OF PAIL VAIL-BEAVER CREE I`I r � "!TO 1 ; •l4� TOWN OF MAIL A WSC Daily Schedule • Operational period briefing 6:30 AM • Venue opens for spectators 2 hours before racing starts • Racing starts 10:15 or 11 AM, Nations Team 2:15 PM • Racing finishes 1 PM to 4:30 PM • Apres Avon 2-5:30 PM • Beer Camp Vail 4 — 8 PM • Vail In -Town bus goes to Farmers Market route 5 PM • Bag checks begin for Medals Ceremony 5 PM • Medals Ceremony Championships Plaza (Solaris) 6:00 PM • Concert at Championships Plaza begins immediately following awards • Concert and fireworks ends approximately 8:30 PM nTDWMDF 1W I NJ 1/6/2 5� All TOWN OF VAlL VAILBEAVER CREE II •\ • •l4�� Planning • Agency Polices and Procedures • State Emergency Plans Event Procedure Manual • Eagle County Emergency Operations Plan 20" x 1-.: - ;.., aw • TOV EmergencyOperations Plan wq;;Ww updated Law Enforcement Sensitive • AWSC Event Procedures Manual • Daily Incident Action Plans (IAP) QlaUp4? 1�1 TOWN OF PAIL All VAIL-BEAVER EE I`I r "!TRUF CR; Ai �I G 1 /6/201 L , TOWN OF MAIL AWSC Public Safety Command Organizational Chart County Emergency 2015 Organizing Committee Operations Center {ECIC] - Eagle AF Policy Group Intel Ops Barry Smith, ECDEM Center Fed Watch Center/ Edwards JOC Terrorism Liaison Chuck Vale, CDEM Unified Command Safety H e n n i n g er/Bratt/ECS ON o rrison Chris Farinetti Legal Event Command Post (ECP} -Vail Bryan Treu, EG Attorney JIG/JIS VVF Avon Suzanne Silverthom Operations Section - Bob Ticer, Avon PD Deputy Operations Section - Karl Bauer, ERFPD Planning Section Logistics Section Deputy Operations Section - Ross Wilmore, USFS Alex Burchetta Larry Overbye Finance Section Deputy Plans Deputy Logistics Irina Ljtviakou, VPD Co by Cosper, APD Michael Warmuth Law Branch M Fire/Hazmat Branch , ledicaVEMS Branch Public Works Branch Bruce Farrell ERFPD Joe Ribeiro Mark Miller.VFD PeBrandes, ECPS Bill Simmons. VR Dr. Jack Eck. VVMG BC Division I Division Mike Bosley, ECSO Craig BettsNPI) Interagency USFS 0 iS LED re Birds of Prey Medical Transportation I A Communications FOD Golden Peak A Parking Law Groups FBI/Gramd Jcvjad Credentialin Hazinat-Fmr Tactical/Counter CST/FBI Solaris Medical CDOT Traffic Rich Duran, CSP Surveillance - Greo Daly APD EMS Field Roads & Bridges Law Enforcement Field DignitaryNIP Protection I, ICSONPD/APD Kon Dammen,APD Facilities Transportation Security Private Security VIPR/TSA Neil Colcol, VR Sec VAIL-BEAVER CREEK 6- Ron Delp, one Star ffm 'q1W I qj Intelligence & Counter- terrorism-FBI/CSP/CIAO Volunteer Security li 111091 ON IU r T. WorldAlpine Ski Championships Facilities Locations w.w F, �41 1,C —hW 2�. -k- C— IT— T4. Eft Yw=�—TbOw E�Ew- mm! Eq.) 41 LI.—F—W&V E4 . krlm -J W-4.gAm — WNCOU r7cl,genoe OPera7ions Center dOC) ntain Rescue ;F a:ions Center +JOC) zdwa:ds- va. Mountain Rescue (2nd Floor) ue Sec — mi Sda Awards Joint I Vail Tdormadon Center (J!C) Awn - White River Center Eve ti Fed ail'vale, ce De F' -14. if ,r,1.Eagje Faliq Edwards Avor - J rear= Er,2rgency Cperations Center - County dward Eagle County Building - Garden Roorr Eajfe- Avon'Venue-&,,jrit� Command Dost - Goden Peak kied"'ai:a6lity Vail fs 9 Golden Peak -Cam u`ni'aiato V an.'Temp. Building Gypsum - Urgent, Ca reVEdical Fadlity If Vail Valley Medical Cente Fagle Coun7j AirD::r. Beaver Creek Minim t Vail veniuebcurity. mand Post- Rave,Course �Re;[T&Garne- EC Traile6 Temp. Biii141h� A 2,-of\i;ar.�z gerfient! Explosive 4rdinam:40i sal in� Vem*iecuTi-Command %-1�46oe Course. ail F TEL tion #3 OdTail CarrD K Tr HazWt C BRN E � o ing aiier Buildirg V Vail ail E �ns CentV Stag i; Eat ile-va 11 al Pimdod Briefi -0'*- gle-Va% PwiW Afi World Alpine Ski CharnpiDriships Security and Facilities, 7. Cq Medical Facility 0% Airport WSAC Area Footprint - WSC EVENT F. OOTJPRINT 1 /6/2015u F---------------- 1 ---------------- F ----------------------------- 7— Critical Information Flow J�11J� r�f1��`1 I�r �JffjffJ1�iJ J �r J� • Event Command Post (ECP) Vail PD • Focal point for event related issues • 2X daily video conference calls • Supports Command and General Staff field ops • Logistical support of footprint • Develops daily Incident Action Plan (IAP) QIaUp4? 1 TOWN OF PAIL All VAIL-BEAVER CREE I`I r �_!--_•l4�� ; 1 /6/201 �L TOWN OF MAIL Critical Information Flow J�11J� r�f1��`1 I�r �JffjffJ1�iJ J �r J� • Vail Public Safety Communications Center • Handle routine radio traffic • Dispatch calls in venues • Support Event Dispatchers Hand off logistic needs to ECP or EOC during g lar e scale incident I QIaUp4? 1 TOWN OF PAIL 92 '? 01 NAI LBEAVER CREE I`I 1111,50,01', i 1/6/201�L TOWN OF MAIL AWSC Safety and Security Committee ISIL QOUP4? TOWN OF PAIL V� VAILBEAVER CREE I`I •l4�� TOWN OF MAIL Critical Information Flow jJj-Dj J; � f1�� `1 IJ r � JfIJJIJ �iJ �J J � r • Joint Operations Center (JOC) • Coordinate any incidents in Federal Authority and assist with any other large incidents • Manage Federal resources assigned to AWSC • Coordinate with ECP • Joint Information Center • Coordinated media messaging between all governmental agencies involved in AWSC 13f4"Lnatioij 46 Y • * iii`i�.lFT VA In TOWN OF VAIL "'�.. � �7�6 _ ,r' PUBLIC SAFETY CCMMgryp �rrag.� Critical Information Flow J�11J� r�f1��`1 I�r �JffjffJ1�iJ J �r J� • Emergency Operations Center (EOC) Eagle • Coordinate preparedness, response and recovery activities particularly outside of footprint • Coordinate with outside agencies • Manage resources outside of footprint • Allocate and acquire resources in the event of a catastrophic incident %W- 1/6/201 01 1 /6/201 TOWN OF VAIt Traffic Operations • CSP & CDOT primarily responsible for traffic ops in coordination with ECP and EOC • Troopers will be responsible for traffic control and crash investigation in Vail, on I-70 and local streets. • CSP will handle all VIP motorcades • CIDOT representatives will coordinate VMS messages from ECP VIP* 1/6/201 _; TOWN OF9VAIL' Medical/EMS • Race Medical Guide Race Doctors and Race Ski Patrol • Spectator medical 1. Medical Concierge venue tents 2. BC or Vail Ski Patrol 3. ECPS Paramedics at venue • Two ambulances at race venue 0 %W- 1/6/201 � 1 /6/201 TOWN OF VAlt FirelHazMat • Normal full staffing of stations and engines, ERFPD will staff with 4 FF • Extra engine assigned to area during events • HazMat teams available 93ALIC R C 1/6/2015 REEH 0 TOWN OF VA Bag Checks �)al j� SIJ ��I°]I] g `/n -m u `J`1jj1 bE� �;l] r;1S`-', d ] • Checks of back packs, bags, boxes or other containers brought into venues • Looking for: • Illegal items 269 Prohibited items Event Security Bag Policy • All bags will be searched prior to entrance at 2015 Alpine World Ski Championship venues 11, Size Guidelines: • Suspicious items Searches conducted conducted by LoneStar private security w°°°:miaiiew.and�gimee°.e�m, • .,,,. mobiied Mbri iffl-h s..nwrie:, • Supported by law enforcement For safety reasons, these items are banned: • Bags can be checked or returned to their vehicle ==.7r 7- • Primary search locations: BC Covered Bridge • Red tail Camp Venue entrance (including skier/boarders with bags) • Golden Peak Race Venue entrance • Championship Plaza (Solaris) entrances nTDWMDF 1!� A ��RG 1/6/201 16'L TOWN OF VA1t r1 MAI LBEAVERCREE II e'4�� 1 i rl Bill 101go] Oki ►Ti [A I Is ����gence What is a Fusion Center? Federal Definition: Collaborative effort of two or more agencies that provide resources, expertise, and information to the center with the goal of maximizing their ability to detect, prevent, investigate, and respond to criminal and terrorist activity. CIAC Purpose ■ The CIAC is a central point in Colorado for the collection, analysis, and dissemination of intelligence concerning: All -hazards Terrorism Criminal Activities ■ The CIAC provides cross jurisdictional partnerships Horizontal collaboration: State, local, tribal, private sector partners Vertical collaboration: Federal agencies `I1411=11IM Major Investigations/Events ■ Tom Clements murder investigation (2013) ■ Jessica Ridgeway kidnapping murder investigation (2012) ■ Najibullah Zazi Case Conspired to conduct terrorist attack (2009) ■ Wildfires/Floods (2012 & 2013) ■ USA Pro Cycle, X -Games, World Alpine Ski Championship, Presidential and Dignitary Visits iFLOINGN Colorado's TLO Program The TLO is an identified person within a law enforcement agency, fire service, emergency management, military, public safety sector, or private who is responsible for coordinating terrorist and other criminal intelligence information between the CIAC and their agency. BASIN$= i Colorado's TLO Program The Terrorism Liaison Officer Program IS Colorado's Information Sharing Architecture ■ Started on July 9, 2007 ■ Currently over 800 trained TLOs statewide ■ Program focuses on: ■ Information Sharing Architecture ■ Civil and Constitutional Rights Awareness ■ Critical Infrastructure Assessments ■ Regional Outreach and Information Sharing iIV1 11IM Colorado's TLO Program Eagle County TLO's ■ Vail Fire ■ Eagle CO SO ■ Vail PD (2) ■ Avon PD (2) Role of the TLO: ■ Collect and report relevant field intelligence from the local area to the CIAC ■ Partner with other TLO's and CIAC analysts on individual cases ■ Assist with terrorism awareness training ■ Disseminate information to field units ■ Provide intelligence briefings to agency executive staff and regional representatives Securing the Slopes/CAP/S4 programs .i=JMMJ ter_ Pr�) -;", 1A)-rl d C� tJp ' J" AEB�I A'S V40 qE S 5, IS '100, ION voov1 OB y`1 J -r JUS �,JIJ�.1 'arJf fl Qpt�94? I TOWN OF PAIL MAI L BEAVER CREE I`I e'l49MF , 1 IMOINGM TOWN OF VA Parking • Elk Lot (560)— BC Staff, Volunteers • 2015 Event Lot (800)- from exit MM 168 starting at 7 AM each day • (Rodeo lots) • Bear Lots (625)— overflow from 2015 Event Lot when full • Highway 6 (140)— next level of overflow when Bear lot full • Prater Lane (120)— overflow parking Vail • Village and Lionshead parking structures — 2 hours free and after 3 PM free • Frontage Road parking after structures fill nTO VAIL- BEAVER CREE I`I •l4�� 1/6/201[ TOWN OF MAIL Bus Routes • Parking Lots — 5:20 AM -2 AM • BC Landing, Bear, Highway 6, • Race Finish — 4 AM -10 PM • Covered Bridge, Race Finish • Media Direct — 5:30 AM -3:30 PM • Avon Station, Race Finish • Vail/Beaver Creek — 7 AM -midnight Elk, 2015 Event Lot • Vail Transportation Center, Avon Station, Vilar Center • VIP Transportation • 75 vehicles Audi's and vans from Avon QotircF TOWN OF VAILTOWN OF YAIt ;gL I A 1 /6/201 VAIL-BEAVER CREE I`I �\ �1� Tmwr,ri$i T�xct Z9, 0 'kill ln?F orn.— - -, -, 76* Evacuation Map L YY k E**-00-ty F4ddft%h" RIA& ftqrsii— FAk- C,.ftc lr3rAporubm LOvw..F 4wvdv pkm�w FaT GOLDEN PEAK �-7 LZT dm L... &XI A .ex:xe�frly,f7q�yE- 1 dYE wlLLdw Pf-0o �[ ro�0.O - -- , � a Ewei.aw' eRlo €mono SOLARIS VENUE Sponsor O �a �uorand Food f` Con session 0 1= -- Liquor Area - ,'+ Security- Liquor Boundaryr-'. Food Consession 1/6/2015 S k a "zap nLLnoE SEFTEF ��`� YILLnOE—ER 11l, e 5 _ i ` � `' �pWjbk rim, an C4*lw d tp .'... y � t IN `' : � �. �'" •,.rte , � .: o ' � '� _ �' s d � r9 �or 1 S OtA1Q S illiL4—, 's. rot ip ATHLETWHqLIVEDOFmmumRdes" nse to deamlRW6d'a'FWUMy po 'UM Background Checks 6,000+ 92 C VAIL•BEAVER CREEK L '�'; 1 V Communityecific Issues • Lodging property Emergency Response Plans • Information to guests/residents about security measures • Guerrilla marketing QIaUp4? 1 TUWN OF PAIL MAID BEAVER CREE I`I Top, —a , 1 ti, ,1 C 1/6/2)1 ;is 6L TOWN OF MAIL 16 1. pp: 01 lilill I ---- Is Towx of vn' 1[1 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: January 6, 2015 ITEM/TOPIC: Property Owner's Consent. Gorsuch Building, 263 E. Gore Creek Drive,Proposed retaining wall replacement and building addition. PRESENTER(S): Jonathan Spence, Community Development Planner ACTION REQUESTED OF COUNCIL: The Community Development Department requests that the Town Council evaluate the proposal to utilize the Town of Vail property for the purposes of the replacement of an existing retaining wall and guardrail and to accommodate eaves for a proposed building addition. BACKGROUND: Because of the property line location in close proximity to the building, the applicant is requesting the use of Town of Vail property for the identified encroachments. Please refer to the aerial plan included as Attachment A and the project plan set, included as Attachment B for further detail on the proposed encroachments. STAFF RECOMMENDATION: Staff recommends the Town Council direct staff to sign the development application on behalf of the property owner and permit the project to proceed through the development review process for the proposed replacement of an existing retaining wall and guardrail and to accommodate eaves for a proposed building addition. ATTACHMENTS: Staff Memorandum, Consent of Property Owner, Gorsuch Attachments to Staff Memorandum, Gorsuch 1/6/2015 rowN ofvai�A Memorandum TO: Vail Town Council FROM: Community Development Department DATE: January 6, 2015 SUBJECT: Property Owner's Consent, Gorsuch Building, 263 E. Gore Creek Drive I. INTRODUCTION The Vail Town Council is involved in many different activities and functions while acting in pursuit of its stated mission. These different functions, at times, require the council members to act within a particular role. When interacting with the Community Development Department, the Town Council generally acts within one of three frameworks. These frameworks are: 1. Legislative; 2. Quasi-judicial; and 3. As a representative of the citizens of Town of Vail in matters concerning Town owned property. These frameworks are affected by the criteria, standards, guidelines and recommendations of our adopted plans and code. As laid out in the Town Charter and Code, the Town Council defers certain decision making to appointed committees, boards or staff, while reserving a call up provision. When representing the town citizens in matters concerning town owned property, the town council acts as stewards of the town's assets. Occasionally, the town council hears requests for both public and private structures and activities occurring within the Town ROW or other Town owned property. Examples of these requests include: • Permission related to development projects on town owned land (Ford Park) • The temporary use of town property for certain activities (Special Events.) • The allowance of encroachments onto town owned property including retaining walls, outdoor dining decks, address markers, walkways, landscaping and certain building improvements. When the Town Council is acting in either the legislative or quasi-judicial frameworks, specific criteria and associated findings are required to be met to support various decisions. For example, when acting within the quasi-judicial framework during the review of a proposed Variance, a finding of special circumstances is necessary. Like -wise, when acting within the legislative framework during the review of an amendment to a Master 1/6/2015 Plan, the Town Council will look to the appropriate criteria (Consistency with the Comprehensive Plan, etc.) and the associated findings. When presented with a request for permission to proceed for a project that is proposing improvements on town owned property, there are no specific criteria for its evaluation nor required findings. This is not un -similar to the Town's requirement for joint property owner sign -off. The fundamental question in both cases is: "Do I, as the owner of this property, (or in the case of Town owned property, as a representative of the owner), wish to allow the proposed improvements affecting this property to be constructed if approved through the development review process, and, if so, under what conditions?" Common conditions related to these types of requests include requirements for revocable ROW permits, property leases with the Town of Vail and specific operational obligations. Although the Town Council may call up a development application, the appropriate time for a decision regarding the use of town owned property is prior to the review of the project by the applicable commissions and boards. It should be noted that approval from the property owner or their representative to proceed is in no way an approval for the proposed improvements. The proposed encroachments, if permitted to proceed, will be reviewed thoroughly by town staff, the Planning and Environmental Commission and the Design Review Board. Specifically concerning the placement of the seating benches, planters and retaining walls, staff is concerned about the possible narrowing of the pedestrian travel route in this location and revisions may be requested prior to public hearings being scheduled. II. DESCRIPTION OF REQUEST The applicant, Gorsuch Ltd., represented by Leila Schwyhart of Semple Brown Design, requests permission to proceed through the Major Exterior Alteration process for a building addition and site improvements utilizing portions of Town of Vail property in the Commercial Core 1 (CC1) Zone District. The building addition proposed includes enclosing the existing outdoor patios and further revisions to the western fagade for a new restaurant tenant. The applicant requests permission to proceed through the Planning and Environmental Commission and Design Review Board processes and, if approved, enter into revocable permit and lease agreements with the Town of Vail. The proposed encroachments are as follows: Proposed re -facing and reconfiguration of existing retaining walls and the replacement of the guardrail. The retaining wall on the south side of the existing stairs along the western elevation is proposed to be rebuilt in its current location. The retaining wall north of the existing stairs is proposed to be rebuilt slightly back from its current location. 2. The placement of additional seating benches and planters along the north retaining walls. For reference purposes, the planters are proposed at an encroachment equal to the existing wall. The seating benches would 1/6/2015 encroach an additional 18" from the face of the existing retaining wall. 3. Roof overhangs of the proposed addition encroach over the Town of Vail ROW up to four (4) feet with the majority of the proposed encroachments being less than two (2) feet. These encroachments include the roof eaves of the new dining areas and also the existing center element whose enclosure is a component of this application. The total area of the encroachment is approximately 65 square feet. Because of the property line location in close proximity to the building, the applicant is requesting the use of Town of Vail property for the identified encroachments. Please refer to the aerial plan included as Attachment A and the project plans included as Attachment B. The project is anticipated to be seen by the Planning and Environmental Commission on January 12, 2015 for a worksession with a final public hearing planned for early 2015. Certain elements of the request are adaptable depending on the feedback received from the Town Council. Possible adaptations include removal of the planters and seating from the proposal and/or maintaining the existing retaining walls in their current construction and location. As a restaurant use is anticipated to generate considerable recyclables, staff will be requesting, as part of the Conditional Use Permit, a plan for compliance with the recently adopted recycling ordinance. Staff recommends compliance with the ordinance, without exemption, as a condition for the utilization of Town of Vail property for private building and site improvements. III. BACKGROUND The Gorsuch building was originally constructed in 1966 and has undergone periodic remodels since that time. The outdoor dining patios and related retaining walls and guardrail have been in place since at least the mid 1970's. IV. ACTION REQUESTED The Community Development Department requests that the Town Council evaluate the proposal to utilize Town of Vail property for the purposes of a replacement of the existing retaining wall, the installation of pedestrian furniture and the construction of building eaves. This utilization of Town of Vail property would be subject to the terms of a lease agreement The Community Development Department requests that the Vail Town Council instructs Town Staff to either: 1. Sign the development application on behalf of the property owner and allow the project to proceed through the development review process for the proposed retaining wall replacement, pedestrian furniture and building addition. Or 2. Sign the development application on behalf of the property owner and allow the 1/6/2015 project to proceed through the development review process for the proposal as modified to only include only the following elements/encroachments Or 2. Deny the request to proceed and require the applicant to amend the plans prior to review by the Planning and Environmental Commission and Design Review Board to exclude any portions of the Town of Vail ROW. Which option does the Town Council wish to choose in regard to the applicant's request to proceed through the development review process for the proposed improvements to the Gorsuch building located at 263 E. Gore Creek Drive? V. ATTACHMENTS A. Aerial of subject property. B. Project Plan Set C. Photos 1/6/2015 Vail Village Filing 1, Block 5, Lots C -E (263 Gore Creek Drive) Subject Prop" tos ma.as orebr me ron a van tis rm use d mre meo uorn eogneai vumemnthe rwn or voea wernr inactFecY waam.e r im vanenen e k�7.7) 0 50 100 Last MadwDecember 74, 2014 TOWN OF VAIL' -------------------------- GORSUCH RESTAURANT ADDITION PEC SUBMITTAL 11.24.2014 263 E Gore Creek Parcel Number 210108229003 LEGAL DESCRIPTION: LOTS C D AND E BLOCK 5 VAIL VILLAGE FIRST FILING TOWN OF VAIL, EAGLE COUNTY, COLORADO 4 OEXTERIOR EXISTING GORSUCH SW CORNER PROJECT NARRATIVE: 1 _7 --------------- EXTERIOR NEW GORSUCH SW CORNER U Background, purpose and details of the proposal. This proposal is a 543 SF addition to the West Facade of 263 E Gore Greek. The 46 year old Ore House restaurant closed its doors in June of 2014. The owner's of the building would like to continue to service the community with a fine dining restaurant, although in order to accommodate the needs of a fine dining restaurant flexible indoor out door seating in the location of the current exterior patios must be added to accommodate dining seating and an accessible main entry. The proposed use is to remain as an A-2 restaurant as previously occupied. The intended impact of the project is to enliven the pedestrian edge of Bridge Street by bringing light and activity from the restaurant space towards the public. The design has incorporated public and private layers from common benches to the restaurant's patron eat rail. The bifolding doors open the restaurant to the exterior and activates the street scape. The proposed addition roof heights are in line with the existing building and do not impact the passage of light on to the adjacent streets. The addition adds a scaled down layer to the building, again bringing the building down to the pedestrian's scale. The finished product of this addition is intended to be compatible with the existing building's architecture and material palette. 1/6/2015 f J I A6 DRAWING INDEX - PEC/DRB SUBMITTAL SHEET NO. SHEET NAME Sorvletrrp - a- VW rnitrlwh Chapel F Mr+naw r)r I George 'Restllurant; PO rnr6 &aGo t' of -- Cr T253 Gorr Creek Dr Sweel n+G+i '' a C"goK Or Ciry �,t �r I IV" Nm Rwth . Red LM Frro111 ttdge semplebrown architecture I interiors I vision semple brawn design, p.c. 1163 sanla to drive denver, coiorado 80204 303-571.4137 ph 303-5 71,0403 f info@senrplebrowndesign.com © COPYRIGHT 2014 ANY UNAUTHORIZED USE OF THESE DOCUMENTS IS PROHIBITED WITHOUT THE WRITTEN CONSENT OF: SEMPLE BROWN DESIGN, P.C. 1 2 FM z ti co Co CXR 0 Cn U LU DC w > 0 V w U LU0 Cl) 0 0 LL, M C9 CN REVISION PEC DRB PEC R1 DATE 11.24.14 12.09.14 PROJECT #### NUMBER: PROJECT DATE: 2014.1 1 .24 SHEET TITLE: COVER SHEET SHEET NUMBER: A000 COVER SHEET A004 MATERIAL SCHEDULE AND PHOTOS A100 BASEMENT FLOOR PLAN A101a FIRST FLOOR DOORS CLOSED A101b FIRST FLOOR DOORS OPEN A102 PROPOSED ROOF PLAN A110 ENLARGED EXTERIOR LIGHTING VICINITY MAP A201 NORTH AND SOUTH ELEVATION A202 WEST ELEVATION 263 E GORE CREEK ZONE CC1 A900 SUN ANALYSIS ELEVATIONS A901 SUN ANALYSIS PLANS "•'I tnLr A902 PLAZA RENDERINGS A903 BRIDGE RENDERINGS "'d A904 EVENING RENDERING 9il blr'c �rwr A905 RIGHT OF WAY PLAN DIAGRAMS A906 RIGHT OF WAY SECTION DIAGRAMS D100 DEMOLITION PLAN TS001 TOPO SURVEY rFootage. Rd E 5 arc ,rd dirt Sd«n `` SFrC�nt3q.,�ti E Campo De Fax r. � 5 Sorvletrrp - a- VW rnitrlwh Chapel F Mr+naw r)r I George 'Restllurant; PO rnr6 &aGo t' of -- Cr T253 Gorr Creek Dr Sweel n+G+i '' a C"goK Or Ciry �,t �r I IV" Nm Rwth . Red LM Frro111 ttdge semplebrown architecture I interiors I vision semple brawn design, p.c. 1163 sanla to drive denver, coiorado 80204 303-571.4137 ph 303-5 71,0403 f info@senrplebrowndesign.com © COPYRIGHT 2014 ANY UNAUTHORIZED USE OF THESE DOCUMENTS IS PROHIBITED WITHOUT THE WRITTEN CONSENT OF: SEMPLE BROWN DESIGN, P.C. 1 2 FM z ti co Co CXR 0 Cn U LU DC w > 0 V w U LU0 Cl) 0 0 LL, M C9 CN REVISION PEC DRB PEC R1 DATE 11.24.14 12.09.14 PROJECT #### NUMBER: PROJECT DATE: 2014.1 1 .24 SHEET TITLE: COVER SHEET SHEET NUMBER: KN-4— KN-1 3 N-4KN-13 O - — f - 1'� � I M-10 - ,L M-9— OUTLINE =9 OUTLINE OF ROOF ABOVE --. M-4 `I 2 M-9— PROPERTY =9 PROPERTY LINE f M-10 DINING NORTH DASHED LINE INDICATES LOCATION 103 ,\ ,,• OF EXISTING STONE WALL i M -9- M-10 =9 M-10 I , , I I I DINING TOWER I 102 _ I El I � FIF OUTLINE OF ROOF ABOVE — 96 TO b j I PROPOSED STONE — FOUNDATION WALL IS IN SAME LOCATION AS EXISTING HATCH INDICATES OUTLINE OF 543 SF ADDITION C::D DINING SOUTH L� 101 11k I PROPERTY LINE tE� KN KN -8 I '•� �, � II I --------------- L 0 - KN -3 f KN -13 f FIRST FLOOR PLAN GRAPHIC SCALE 1/6/2015 0 4 8 12 16 0 I - 4 I I OEM= ON SHAFT s ate. 0 LEGAL DESCRIPTION LOTS C D AND E BLOCK 5 VAIL VILLAGE FIRST FILING TOWN OF VAIL, EAGLE COUNTY, COLORADO PEC NOTE LEGEND TAG DESCRIPTION KN -1 SIGNAGE JUST SHOWN FOR PROXIMITY ACTUAL DESIGN TO BE FUTURE SUBMITTAL KN -2 EXISTING BALCONY RAILING TO REMAIN KN -3 EXISTING STREET LAMP KN -4 EXISTING STREET LAMP SLIGHTLY RELOCATED TO THE NORTH EAST KN -6 HEAVY TIMBER RAFTERS TO STAINED TO MATCH EXISTING KN -7 STAINED WOOD FASCIA BOARD DETAILING TO MATCH EXISTING KN -8 NEW STAIRS TO MAIN ENTRY KN -9 NEW FRAMELESS GLASS ENTRY DOOR KN -10 SALVAGE EXISTING SCONCES AND RE USE KN -11 SALVAGE EXISTING SIGN SUPPORT AND RE USE KN -12 ADDITION ROOF LINE TO MATCH OUTLINE OF EXISTING ENTRY PORTICO KN -13 EXISTING TREE M-1 WHITE 3 COAT CEMENTITIOUS STUCCO TO MATCH EXISTING M-2 EBONY STAINED SOLID CEDAR TO MATCH EXISTING M-3 SLATE ROOF TO MATCH EXISTING CLOCK TOWER ROOF [DAVINCI ROOFSCAPES POLYMER SLATE] M-4 ALUMINUM CLAD WOOD WINDOW BIFOLDING DOOR SYSTEM GREEN COLOR TO MATCH EXISTING M-5 STONE CLADDING ON RETAINING WALL TO MATCH EXISTING M-7 1X6 STAINED CEDAR WOOD ROOF SOFFIT TO MATCH EXISTING M-8 COPPER GUTTER TO MATCH EXISTING M-9 PLANTER BOX OF WOOD PAINTED GREEN TO MATCH EXISTING M-10 EBONY STAINED CEDAR BENCH TO MATCH EXISTING M-11 NEW FIXED WINDOW ALUMINUM CLAD GREEN TO MATCH EXISTING M-12 WOOD SHINGLE ROOFING W/COPPER FLASHING TO MATCH EXISTING semplebro n architecture I interiors I vision ig Semple brawn design, P.C. 1160 sante fe drive denver, coiorado 80204 303.571.4137 ph 303.571.0403 fa info@semplebrowndes-ign.com © COPYRIGHT 2014 ANY UNAUTHORIZED USE OF THESE DOCUMENTS IS PROHIBITED WITHOUT THE WRITTEN CONSENT OF: SEMPLE BROWN DESIGN, P.C. 0 1 2 REVISION PEC DRB PEC R1 DATE 11.24.14 12.09.14 PROJECT #### NUMBER: PROJECT DATE: 2014.1 1 .24 SHEET TITLE: FIRST FLOOR DOORS CLOSED SHEET NUMBER: A101a ti C� Cn CXR 0 J LU >_ L 0 V LU w Cl) LUU 0 0 O C/) W M C9 CN 0 1 2 REVISION PEC DRB PEC R1 DATE 11.24.14 12.09.14 PROJECT #### NUMBER: PROJECT DATE: 2014.1 1 .24 SHEET TITLE: FIRST FLOOR DOORS CLOSED SHEET NUMBER: A101a 1 2 3 4 5 6 /\ — 8,f2 -7' O 1 3/16" ,�WE1ST ELEVA620N M-8 M-7 M-10 • M-5 KN -7 M-11 KN -10 • M_5 PEC NOTE LEGEND TAG DESCRIPTION KN -1 SIGNAGE JUST SHOWN FOR PROXIMITY ACTUAL DESIGN TO BE FUTURE SUBMITTAL KN -2 EXISTING BALCONY RAILING TO REMAIN KN -3 EXISTING STREET LAMP KN -4 EXISTING STREET LAMP SLIGHTLY RELOCATED TO THE NORTH EAST KN -6 HEAVY TIMBER RAFTERS TO STAINED TO MATCH EXISTING KN -7 STAINED WOOD FASCIA BOARD DETAILING TO MATCH EXISTING KN -8 NEW STAIRS TO MAIN ENTRY KN -9 NEW FRAMELESS GLASS ENTRY DOOR KN -10 SALVAGE EXISTING SCONCES AND RE USE KN -11 SALVAGE EXISTING SIGN SUPPORT AND RE USE KN -12 ADDITION ROOF LINE TO MATCH OUTLINE OF EXISTING ENTRY PORTICO KN -13 EXISTING TREE M-1 WHITE 3 COAT CEMENTITIOUS STUCCO TO MATCH EXISTING M-2 EBONY STAINED SOLID CEDAR TO MATCH EXISTING M-3 SLATE ROOF TO MATCH EXISTING CLOCK TOWER ROOF [DAVINCI ROOFSCAPES POLYMER SLATE] M-4 ALUMINUM CLAD WOOD WINDOW BIFOLDING DOOR SYSTEM GREEN COLOR TO MATCH EXISTING M-5 STONE CLADDING ON RETAINING WALL TO MATCH EXISTING M-7 1X6 STAINED CEDAR WOOD ROOF SOFFIT TO MATCH EXISTING M-8 COPPER GUTTER TO MATCH EXISTING M-9 PLANTER BOX OF WOOD PAINTED GREEN TO MATCH EXISTING M-10 EBONY STAINED CEDAR BENCH TO MATCH EXISTING M-11 NEW FIXED WINDOW ALUMINUM CLAD GREEN TO MATCH EXISTING M-12 WOOD SHINGLE ROOFING W/COPPER FLASHING TO MATCH EXISTING T.O. ROOF RIDGE 8,187'- 2 1/2" _ LEVEL 2 10'-25/16" B.O. SOFFIT � g'-2" \-I T.O. DOORS 8'-0" LEVEL 1� 0„ semplebrown architecture I interiors I vision semple brawn design, p.c. 1160 santa fe drive denver, colorado 80204 303.571.4137 ph 303.571.0403 fx info@semplebrowndesign.com © COPYRIGHT 2014 ANY UNAUTHORIZED USE OF THESE DOCUMENTS IS PROHIBITED WITHOUT THE WRITTEN CONSENT OF: SEMPLE BROWN DESIGN, P.C. LREVISION 1 PEC DRB 2 PEC R1 DATE 11.24.14 12.09.14 PROJECT #### NUMBER: PROJECT DATE: 2014.1 1 .24 SHEET TITLE: WEST ELEVATION SHEET NUMBER: A202 ti C� Cn CXR O J LU L ry V w ryU LUCl)0 O 1■1� O O cn LU M C9 CN LREVISION 1 PEC DRB 2 PEC R1 DATE 11.24.14 12.09.14 PROJECT #### NUMBER: PROJECT DATE: 2014.1 1 .24 SHEET TITLE: WEST ELEVATION SHEET NUMBER: A202 �•�� esig r 30 rl r r• r r. r r :1 1 I I r ISI rr 'n •rr -r• r r Ti i s• • �r 1,,-0-a. r ' 't 4 '��� t w rt 1, 4Im I J I "Pi W I #1 r 1 1"' 4 4&� do J v -V�. 11 v ` rt • r � 1.i • W�A•#��1r • 4 � w •A �:L 4 b •i�r '� , ' •, • r r' F' 'fir ! 10 wa 41k � 1 , I!,;" __S1 { ! t man 4 4 a 1 y, r - ��7 �r �i 't L � �'a + 'r f'1,�, 3 1 •" of-! a �' �'^ .•'�1 ■ 044 "1 41 1 Oe IL 41 01 Ir All R - � ' rale .t ,; �, S ." _ •l� -• � i • � w \ '�_ s_• - -rte` _ ��.. � - ��' = s � ! �' � �- f • � • ! I� • • i " �.. , . � H it � • I M K ' F' iii _ - ,■ • ' � . " r AGO I I 3D VIEW PROPOSED ADDITION U 1/6/2015 DPERTY LINE PROPERTY LINE SECTION @ DINING SOUTH 101 ENTRANCE 1/4" = 1'-0" 1/6/2015 PLANTER f PA- A„ -ER GASTHOF O ERHANG -� GRAMSHAMMER { VALVE PARCEL (, _) DENOTES BUSH WITH APPROXIMATE DIAMETER o ERJ `I\ OUTLINE °""'"E COVERED BRIDGE RAVER RogA CONDOMINIUMS X.X DENOTES CONIFEROUS TREE WITH APPROXIMATE TRUNK DIAMETER STORK PAVER ROAD NANH MANHOLE ME BRIDGE STREET (251 R.O.W.) EWR ----- MANN-0LE 9DILDING SEASR OUTLINE STONE cETTrpiONE _e "ANH- `� X.X DENOTES DECIDUOUS TREE WITH APPROXIMATE TRUNK DIAMETER WALL 3' sWAIE DPMN vALVF w' A=24'06'53" GsATF ED" WALK cav€R srAlRs R=92.30' s16s.6 co`vER � p.g0'00'00" � L=3$.73' 13=02'47'34" s9 R=12.00' 500.09'00E 2.34 0 ERG , \ NOTES: \ BRG=N25' 17'13"E CURB 13 PATIO 19.34' C LEN -4.50' sraNE �� / 1) DATE OF SURVEY: 11/06/07, 11/20/07 A-237' VENEER 2) SURVEYOR HAS MADE NO INVESTIGATION OR INDEPENDENT SEARCH FOR AMENDED Iw LDINc A=5:66' -RSO FANO "�®resT HOLE WALL / PLATS, EASEMENTS OF RECORD (OTHER THAN PLATTED), ENCUMBRANCES, 1 6E63.50� . ov€RNANG I COVERED 136_ 8i3�5 \, ss // RESTRICTIVE COVENANTS, OWNERSHIP TITLE EVIDENCE, OR ANY OTHER 1 1 ENTRY ' f ------ _ , Aa FACTS THAT AN ACCURATE AND CURRENT TITLE SEARCH MAY DISCLOSE. 1MI ROCK FACING 30.0' a1,3'9- I� _ ILLM ry ENTRY 11,2 I^ 3) NOTICE. AUNO TO COLORADO LAW YOU MUST COMMENCE ANY LEGAL 81644 +s'� s.a• '�. ACTION BASE[) UPON ANY DEFECT IN THIS SURVEY WITHIN THREE YEARS 1+I 4r1 5114172 sa 5 I o �g�3 / AFTER YOU FIRST DISCOVER SUCH DEFECT. IN NO EVENT MAY ANY I -! 1 a• ) 3 ACTION BASED UPON ANY DEFECT IN THIS SURVEY BE COMMENCED MORE DO THAN TEN YEARS FROM THE DATE OF THE CERTIFICATION SHOWN HEREb Il ENTRY C04ER - OVERHANG 6159.4 O \\ GRANALVE i) \ 3tERNNe LOT b, BLOCK 5-B 4) BASIS OF ELEVATION: TOWN OF VAIL VIEW CORRIDOR POINT VP#1 EL=8180.98. CO Ek n 61613 r) \ STAIRS Q� 5) BASIS OF PROPERTY LINE LOCATION: MONUMENTS AT TOWN OF VAIL VIEW CORRIDOR ENTRr ,r PAVER ROaa POINT pi ANO C -W 1/16 CORNER SECTION B. I03 n Ip�-�PP123 COkI3ED _ QA'T ` Frl70 I 10 M V� (� SNEER 5) BEARINGS AND DISTANCES ALONG PROPERTY LINES SHOWN HEREON ARE l xJ'xe' S�c WALL AS SHOWN ON THE SUBDINSION PLAT ONLY. A BOUNDARY SURVEY WOULD N e - BE NECESSARY TO DETERMINE THE TRUE DIMENSIONS OF THE LOT AND 0. N OVERHAwG `e w 4 vALvE rnrn,,I `TTRY f�� SETBACKS, WHICH MAY VARY FROM THE PLATTED DIMENSIONS. CroKR FFI L, 1 8162.1 DECK IS ''e � e 1 7) ADDITIONAL SPOT ELEVATIONS ARE AVAILABLE ON CAD LAYERS, (PNTELEV, SPOTEL). fTl O CO I ,r a THEY ARE NOT CURRENTLY SHOWN, (FROZEN), ON THIS PAPER COPY DUE TO THE .7. 1_\ V STAIRS CDfl PLANTER PLANTER ^•+ .wJJ\ EXCESSIVE NUMBER OF THEM. 1 'Aye..' 8 V CONTOUR INTERVAL �] stucco OV 4 NO W ) ROOF OVERHANG Wqu CUTP, 11 BI LOT c STAIRS VALVE TOP 9) BUILDING SETBACK INFORMATION IS NOT PLATTED. PRIOR TO ANY DESIGN P, // COVER WALL unurY OR CONSTRUCTION IMPROVEMENTS ON THIS PROPERTY, TOWN OF VAIL Fri 3.7'.x13.7' SECOND UI / 8161.8 ,,,rrrNANHgE ILaoR CIT 1 GRATE CALCUL TE CONTACTED FFOR CORRECT BUILDING SETBACK INFORMATION. PLANTER 0€cK � a1sR.a ® X 1p) CALCULATED AREA OF SHOWN PARCEL = 0.2056 ACRES. SHOULD O)6•x13'7' OVERHARG 11 iqN 0 11) FEMA FLOOD PLAIN STUDY FOR MILL CREEK UNAVAILABLE. i FLAG POLE LwTER 12) THIS SURVEY AND THE INFORMATION CONTAINED HEREON IS THE PROPERTY OF GRATE I \ / GAS® EAGLE VALLEY SURVEYING, INC. AND IS INTENDED FOR THE SOLE USE OF THE 41 ... - - I i ./ - VALVE ORIGINAL CLIENT ONLY. ANY USE OF OR TRANSFER TO OTHERS IS PROHIBITED. `v • v N "' i ue `u 1.08' VENEER 9ROGE CU P WA i ROCK. a / Q) FACING ° AROSS-EASE1 ACItEEMENT J RECAROED 8539 P76D 1 6 0-2 s _ I (GASHED LINT W. PROPERTY LINE] / F �" 3 ENTRY ACCF55 TO / i! RESTAaRANT ROOF OVERHANG / Ir 6u14➢ING LAT < LOT a I" DIALK 0 PAVER ROAD RCI FACING W 1 1 PIPE 4 PLANTER n / (P & R CONDOMINIUMS) ' �=0$'56' I Jao / cows. 3LA6 R=325.89' N 65'36'78. w I ; PurvrER L=50.87 10.2x3 7a.5o ETIL 1 sxznaN t ! avERNAN, I w / i PATH 9155,E 8153.4 171 1 / c1 DRAIN j °RAIN 3 B's 51 °8 1 I ENTRY VP1VE 91513 8155.5 60ULDER ENTRY B Ei 3 ?PIPE" % �P�lo E WALL � 0 fR f `-��\ 111 v� 160. 6151 d 9156.° % y� �` PIArvTER F' A 5.0 VENHANG _16E'14". ENTRY STAIRS 1 SRINM Ei-waNC 6180.1 STAIRS STONE / MANHOLE V v LL 816716 t WENEER / O. ENTRY t 8YS94':.'i�` BY5B] WPTL / FPLATIN ENAOFLOLOCATION D INSkJR1 CE STUDY DATEDY � v� 8162,1 Y / FEMA FLOOD IN5e Rl�NLE STUDY DATED LIGHT Po3T (((((((((� I 0.2// • AUGUST 26, lvATI / qJ PEDESTAL !!!!�!Al�1�M11111JJJ1111 / D2 • I jLf�`�� / 3 AWusTO ATCTI ON DATUM OF STUDT s VVVVVVVVV Nb1T POSTI 2 ,W 23,38 I °,9' 1T1 "TRANSFORNER wo0a 91613 4 61 • Rfi wqu TEA'" / $fg4CS I` / r / / TEWM OPOGRRAAPHIC S1RUL1'Ar1oN5 of ! Ianwn ILE ow PED 29.26' 25' NT315 00 a ITT I roP WALL STONE , '! / ! #' PART of - WALL METAL F _. POST NOO.09'00'W 54.26' TRACT B ENTRY `� i q. _ Eve+NG HANDHOLE \` roP WALL 8162.4 '• HGL ELEC LD p VENEER RA CGNC. �.... 1 Ir- 75.0' z @16t 6 WTE 1]00 PATH .. STONE -1 TE. ITRAw N. 6r MSM w 1116 11-1 A SO4'31'16W 75.72' _ WALL / WAIL I N0 WATERLINE EASEMENT IN TH15 AREA. STMIR 1 VANE t' TEST HOLE UNKNOWN IF EVER RECORDED OR STILL 0.8 15 COI COVER 1, `� 6t6St VALID. 0.6 / °_7 2" EL€C , 1 0.] �+ TRACT e3 R SPH LT 6 �;.3) E • 6, DT WOAD a.6 i T ; % B sF ; Y A 4-n NIL GATE i iROCK NOTE'. TLEGAL P/SH GGMPACPTI-0N SEAFOR ACCESS. SEME#IT$ FARPTHS AREA D , • • !I O v. ❑ IT SII NO / / 5A 1.4 SIGN ASPHALT 1 i -- WERE wNrH. IN. I 5 9T EAGLE VALLEY su RVEYING -t CONC J a6 I EL€L TRACT G ROAD ' rj aNNNOwN IF EVER RECORDED. PA° PANEL 5D p LFGFND VAIL VILLAGE f - _ _ `D6Tg WATER VALVE c_ iE r,i cA-0iD'0 _ _ 6 TRA cobc. _ ! / 5, yry Y� % SPRINKLER VALVE FIFTH FILING r' JjI €LEC ° _ _ ENeSIN �" / LM ( #uGHT CONS PAN 1 rl ! �aArISFDkM[R• PANEL _ a �T'Ci� / ri.D 5 y di} \ / er ELECTRIC OUTLET \ > y �./! FOUND NMi D7 ® °4 ' `81t 5.0 5T 5 ` d� EIDGE / TUTLITY CONDUIT PAVERS , l l & WAiHER•. D.5 5' CMP P M M M, M 6� - / / = srkF a {p i? Lsg3oosl ® INv 6156.1 _ = _ - ? _ y Ou b d GAS METER w> I \ & ox }rd O w` ^ ki SIGN POLE 10.0 i ! - IS TV PED r OST WII EILESS 1` \ ss y +PHONE PED r / IPOLE � D.> G.4x �� ' �y\N1a_ 1D_ 1z !W did/ �� EDGE / SEWER CLEANOUT SEWER EANHO C '.I _ MANHOLE , % / v � �. a ` � s../> I SUM0.2 O,2 \ \ WWLDQt`\ W : e Jr,l / a STAND PIPE a POST PANEL 92 0.2 V \\\\ - Z6•/. °_2 02 10 WLDERlYd ROCI4W` (� dldJ APPRO%. /V / 0.2 0.6 ALL �M ERl1NE I `� M' $6155 CENT _ M M 10 WALL a.. d/di / mtFATn /;/' 0� 14' 24' 34' /' �T ASPHALT I 816].8 5y 1,2 FLAGSL AGTONE D'3 y APPROx. fJ >73 CENTER INE WALL STREAM __ STAIRS °2 10 'll! �\ SURVEYOR'S CERTIFICATE % DECK ROCK O2 I, Stan Hogfeldt, a Professional Land Surveyor registered under the laws of 597TOPD.DWG 12/19/07 KPJ o. o.6 waIH a,V, - sTErs a the Stale of Coloado, do hereby certify that this topographic survey was LL r al sa.s 8p °.5x made by me and 'under my supervision, and that the survey is accurate and r 6DumER I 'gyp M\° correct to the best of my knowledge. �i �8�3a I o AIN WA 59 .•' Li TOPOGRAPHIC SURVEY 1 aueorlr I 62 sl 5e si �1 r D uwE"o Ir .ruL 56 Stan e - LOTS C, U, P, 9 ErvTRT I M+TRr I "'� 2 Colora gF.L 2659 BLOCK 5 6164.2 8163.7 ' �n� , '26608 S VAIL TOWNHOUSE STR�w, Date:-� v -ice-- VAIL VILLAGE FIRST FILING P?0. BOXG$$230 6 & 24, EAGLE-VAIL CONDOMINIUMS _ •��,p��'��1� ,• TOWN OF VAIL, EAGLE COUNTY, COLORADO EDWARD5, CO. 81632 PATO ,iI�, JOB No. 697 (970)949-1406 1/6/2015 semplebrown architecture I interiors I vision semple brawn design, p.c. 1160 santa fe drive deriver, colorado 80204 303.571.4137 ph 303.571.0403 fx info@semplebrowndesign.com © COPYRIGHT 2014 ANY UNAUTHORIZED USE OF THESE DOCUMENTS IS PROHIBITED WITHOUT THE WRITTEN CONSENT OF: SEMPLE BROWN DESIGN, P.C. 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AllAll All !I z a 6 + ' • �� l qe • • ' , • •_ F '1 �.� r ` •$i .� -p•7lf kyr `r i UL low -- lax J'J wry �.•+ ,•d. h " l lull �t f' a r or - M `'t ' 'a"' /fir .��r��� i� � � - - �_ , � •�, p 4� S - Net q44 Alit � F y f TOWN OF VAIN VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: January 6, 2015 ITEM/TOPIC: 1-70 Vail Underpass Project Update & Optional Funding for Acrylic Noise Wall PRESENTER(S): Tom Kassmel, Town Engineer ACTION REQUESTED OF COUNCIL: Staff is requesting direction as to whether or not the Town Council will fund the additional estimated $0.8 million for acrylic, IF the noise wall is supported by the benefiting receptors. BACKGROUND: The 1-70 Vail Underpass is a proposed new multi -modal pedestrian and vehicular connection that is midway between Main Vail and West Vail exits, passing under I- 70. CDOT, the Town of Vail, and the selected design consultant, Felsburg, Holt & Ullevig (FHU), have completed the preliminary design process based on the endorsed preferred location of the underpass. Also, as a result of the project's noise abatement report, a noise wall has been determined to be reasonable and feasible if supported by the majority of the Benefiting Receptors. STAFF RECOMMENDATION: Staff recommends that the Council provide direction on the optional funding for acrylic for the potential noise wall. ATTACHMENTS: Memo Presentation Surnmary of Open House Comments 1/6/2015 WIWI Memorandum To: From: Date: Subject Town Council Public Works Department 1-6-15 1-70 Vail Underpass Noise Wall Optional Funding and Project Update SUMMARY The 1-70 Vail Underpass is a proposed new multimodal pedestrian and vehicular connection that is midway between Main Vail and West Vail exits, passing under 1-70. This underpass has been identified in the Vail Transportation Master Plan (VTMP) and the CDOT 1-70 Programmatic Environmental Impact Statement (PETS) as a critical link between the North and South Frontage Roads. The Town and CDOT have entered into a Letter of Commitment and an Inter -Governmental Agreement (IGA) to jointly fund the design and construction of this project with an expected completion date of December of 2017. CDOT, the Town of Vail, and the selected design consultant, Felsburg, Holt & Ullevig (FHU), have completed the preliminary design process based on the endorsed preferred location of the underpass. Also, as a result of the project's noise abatement report, a noise wall has been determined to be reasonable and feasible if supported by the majority of the Benefiting Receptors. A survey of the Benefiting Receptors will be mailed out this month in order to determine if a noise wall will be part of this project. For reference, each of the past Town Council presentations and Council meeting video links along with additional project information is available at the project website at www.vailgov.com/underpass The project team is requesting direction with regards to the following; • Will the Town Council provide the additional estimated $0.8 million for an acrylic noise wall, IF the noise wall is supported by the benefiting receptors? • Based on the updated information provided by CDOT's proposed next steps and key decision points with regards to funding, how should this project proceed? BACKGROUND The proposed 1-70 Vail underpass is a grade separated crossing of the Interstate located approximately halfway between the Main Vail and West Vail interchanges near the Simba Run Condominiums. This project will add connectivity between the north and south side of the Interstate and relieve the interchanges at Main and West Vail of repetitive through traffic by providing a direct connection between the core resort village areas and the West Vail commercial area. 1/6/2015 Since the early 1980's the idea of an additional 1-70 underpass to enhance community connectivity and enhance traffic flow between Main Vail and West Vail has been discussed. However, it was not until 1993 that the idea went through a public process as a part of the Vail Transportation Master Plan (VTMP). As a direct result of the VTMP the underpass was nicknamed the Simba Run Underpass due to its namesake location, the Simba Run Condominiums. From that point forward it became a common theme in numerous Vail Master Plans, including the Vail Lionshead Master Plan (1999), the Vail 20/20 Vision Plan (2007), and the Vail Transportation Master Plan Update (2009), as well as being listed in the Colorado Department of Transportation's (CDOT) long range Statewide Improvement Plans since 1996 and a part of the CDOT 1-70 PEIS ROD. More recently this project began as a Planning and Environmental Linkage study in the summer of 2013 with a vision of moving into design and construction once funding was obtained. In early 2013 CDOT released a funding opportunity known as RAMP, Responsible Accelerated Maintenance and Partnership projects. The TOV submitted a CDOT RAMP application and received $14.6 M for the Simba Run Underpass. In a joint effort, the TOV and CDOT selected the consultant team of Felsburg Holt and Ullevig (FHU) and its sub consultants to provide the design for the project. Project Purpose and Need The purpose of the project is to improve multi -modal connectivity between the north and south sides of 1-70 within the Town of Vail. The project will provide congestion relief at the 1-70 Main Vail and West Vail interchanges. These improvements are needed to address the following current and future transportation deficiencies: Multi -Modal Connectivity • Transit Operations Vail has a well developed bus transit system and high transit usage, both among visitors and residents. This is complemented by regional bus and shuttle services which serve the community. The bus and shuttle systems are dependent on the interchanges for access to Vail and for crossing between the north and south sides of 1-70. Congestion at the interchanges causes delays for bus and shuttle service, just as it does for private vehicles. Routing options for buses and shuttles are also limited because the interchanges provide the only cross connections in this stretch of 1-70. • Pedestrian, Vehicle and Bicycle Connectivity Pedestrians, vehicles, and bicyclists regularly cross 1-70 to access services, employment and recreational opportunities which are located on both the north and south sides of 1-70. Within this stretch, multi -modal crossings of 1-70 are only available at the interchanges. A pedestrian only crossing is available at a pedestrian bridge just west of the Main Vail interchange. Pedestrians have also been observed to cross 1-70 directly at grade at a well worn pedestrian trail at the Timber Ridge Housing complex, just west of the Simba Run Condominiums. Pedestrian crossing of 1-70 is prohibited; Town of Vail 1/6/2015 Page 2 however, pedestrians continue to cross likely due to the much shorter distance required. Such crossings are very unsafe, and a number of vehicle -pedestrian accidents including fatalities have occurred. At the interchanges, pedestrians and bicyclists must cross the on and off ramps conflicting with the vehicles which is hazardous especially during congested times. Congestion / Operational Performance • Interchange Congestion / Operation The Main Vail and West Vail interchanges are the primary access points to/from the Town of Vail from 1-70 and are also the only locations for vehicles to cross 1-70 for several miles. Current recurring and increasing congestion at these interchanges has resulted in severe and worsening delays. This situation is particularly acute during peak winter visitor days, when high travel demand often coincides with snowy and icy road conditions. Both the Main Vail and West Vail interchanges are projected to experience severe congestion (Level of Service F) with increasing frequency at peak travel times. The resulting delays at the interchanges negatively impact the movement of people and goods to/from the Town of Vail and between parts of the Town on the north and south sides of 1-70. During times of severe congestion, exiting traffic at Main Vail and West Vail sometimes backs up onto 1-70, at times forming a long queue of vehicles in the right lane of 1-70 waiting to exit. This situation presents operational and safety problems for 1-70, as through traffic traveling along 1-70 at freeway speed can encounter vehicles stopped in the through traffic lane waiting to exit. • Emergency Access and Response Emergency access and emergency response is needed on both sides of 1-70. As with other vehicles, emergency vehicles must travel through the Main Vail or West Vail interchange to cross between the north and south sides of Vail. Access to and from 1-70 is also often needed for emergency vehicles. Even with emergency light and sirens activated, severe congestion at the interchanges can greatly slow response times for these critical emergency vehicles. III. PROJECT UPDATE Since the December 16th Council meeting the design team has been moving forward with the design of the project, with an anticipated 90% final design completion date of April of 2015. More specifically the following items have progressed: • A public open house was held on December 18th. It was well attended with —30 public participants. We received 20 returned comment sheets; a summary of responses is attached. • The noise wall preference survey is ready to be sent out to the Benefiting Receptors. (See 12-16-14 Council Memo for additional information) • The 3D model of the preliminary design has been completed and will be posted to the project website shortly. Town of Vail 1/6/2015 Page 3 • Construction phasing options have been developed and initial public comment received. • The Structural Selection report has been completed and is under review. • Utility meetings continue to progress regarding the relocation of existing utilities. • Utility relocation layouts and evaluation have begun. • A tree inventory and arborist report for impacted trees is under review. • Environmental Assessment o The probable Class of Action letter has been signed by CDOT and FHWA for concurrence to submit a Categorical Exclusion for this project. o Final Wetland determination is in progress and will be finalized once final disturbance limits are defined o Historical, Archeological, & Paleontology has been cleared o Right of Way and Property impacts are in progress, ROW acquisition process is on hold until final limits of disturbances are determined and project funding status is confirmed IV. PROJECT COSTS & FUNDING Project Costs The conceptual cost estimate for this project was initially developed as a part of the Vail Transportation Master Plan at a Master Plan level. This estimate was updated for the CDOT RAMP application in the spring of 2013, resulting in a total estimated project cost of $20.8 million. A more detailed Opinion of Probable Cost of Construction (OPCC) has been recently completed by Edward Kraemer & Sons (EKS) based on the completed preliminary design (30%) level plans. EKS is the general contractor recently selected to provide pre -construction services and be a part of the project team. The current OPCC is $29 million, not including noise walls; $8.2 million over the initial RAMP estimate. The $8.2 million increased budget is largely due to the current construction market pricing. Highway construction pricing is up over 25% within the past year. In addition, the potential noise wall will also increase the project cost. If supported by the majority of the Benefiting Receptors, a concrete post and panel noise wall will add $4.9 M to the project, and if enhanced to an acrylic noise wall it will add $5.7 M to the project cost. Project Costs Total Cost Cost Split Net Additional Cost Town of Vail CDOT Town of Vail CDOT Base Project 2013 $ 20.8 $ 6.0 $ 14.8 $ - $ - Base Project 2015 $ 29.0 $ 8.4 $ 20.6 $ 2.4 $ 5.8 Project w/ Concrete Noise Wall $ 33.9 $ 9.8 $ 24.1 $ 3.8 $ 9.3 Project w/ Acrylic Noise Wall I $ 34.7 1 $ 10.6 1 $ 24.1 1 $ 4.6 $ 9.3 Town of Vail 1/6/2015 Page 4 Project Funding The Colorado Department of Transportation and the Transportation Commission has recently provided guidance with regards to RAMP project cost increases. The Commission has suggested allocating $40 M of additional funds for RAMP projects. This additional funding will allow specific RAMP projects to request additional funding. In order to receive additional funding a project must proceed through the following process as outlined by the following CDOT correspondence from December 22nd: " RAMP Prosect Budget Controls The last two emails have discussed the concerns that the RAMP projects were exceeding the budgets. As you may recall, both the Statewide Transportation Advisory Committee (STAG) and the Transportation Commission had discussed these concerns during their November meetings. Budget Controls. CDOT has developed a plan that should help address these concerns. The STAC accepted the need for the proposed actions and the Transportation Commission felt that the actions were appropriate. The following is a summary of the CDOT steps that are being implemented. • All RAMP Partnership and Operations projects in excess of $15 million will require an independent cost estimate at Final Office Review (FOR)." Final Office Review (FOR) takes place when the project construction plans are at a 90% level of completion, anticipated to be completed for the 1-70 Vail Underpass project this spring. A critical component of the plan set is whether a noise wall and what type of noise wall will be a part of the project. The 1-70 Vail Underpass project, by selecting a CMGC process, is required to use an independent cost estimator. The independent cost estimator (ICE) is currently under contract and has performed one cost estimate to date for CDOT staff. CDOT correspondence continued from above... • All RAMP Partnership and Operations projects less than $15 million but with CDOT estimates greater than 7.5% or $1 million above the approved budget will require an independent cost estimate. • Independent cost estimates performed more than 45 days before advertisement will be adjusted based on economic analysis and forecasts. • All projects will be evaluated for scalability and scalable portions of projects may be included as alternate bid schedules. o The Regions must provide the Chief Engineer an explanation of all options that were explored to adjust the scope of the project or why the scope is not scalable." Town of Vail 1/6/2015 Page 5 The project team made up of Town of Vail staff, design consultants and CDOT staff are preparing the necessary documents with regard to this request and will be prepared to share with the Town Council during the Town's formal funding request anticipated in spring of 2015. CDOT correspondence continued from above... • CDOT will explore options for additional local contributions for all projects with estimates greater than the approved budgets." o If additional local contributions are not feasible, the Regions will document why additional local participation is not a possibility. The 1-70 Vail Underpass project cost updates to the Vail Town Council have included maintaining the current cost split of 29% local contributions. CDOT correspondence continued from above... • All projects needing CDOT funds in excess of one percent of the original budget will require Transportation Commission action BEFORE advertisement. o Possible Transportation Commission actions include approving the additional funding, project swaps to cover shortfall, deferring advertisement, or killing the project. Reserve for Funding Increases. The Transportation Commission recognized that while scope reductions and additional local participation are essential elements in the solution, some additional CDOT funding will also be necessary. The reserve increase for this additional funding is about fifty percent of the amount that might be estimated if the Public -Public Partnership projects that have not been let had the 20 percent cost increase that we have been experiencing. Implementation Guidance. Josh Laipply, Chief Engineer, is in the process of issuing a memorandum that will provide guidance on the implementation of these additional steps. It is anticipated that the memorandum will be issued in the first part of January. Richard Zamora, Director of the Office of Program Management, will provide a monthly report to the Transportation Commission on the status of the RAMP Partnership projects that have not been let to demonstrate that the actions are being applied consistently to all of the projects." The Town of Vail's funding portion for this project is currently funded through the Vail Reinvestment Authority (VRA) which is funded by the Lionshead Tax Increment Financing (TIF) dollars. Currently the Town has budgeted —$6 M for this project. An additional $2.4 M will need to be budgeted in 2016/2017 in order for the base project to be constructed; or an additional $3.8 M to $4.6 M in 2016/17 if noise walls are supported. Town of Vail 1/6/2015 Page 6 This additional Town funding can be temporarily funded through the Town of Vail's Capital Improvement Project's budget, until such time that the VRA has the available funding to reimburse the Town of Vail. The town staff is preparing an overall TIF update for the January 20, 2015 Town Council meeting. V. NOISE WALL SURVEY PROCESS In order to determine whether or not the project will include a noise wall, adding $4.9 M to $5.7 M in cost to the project, the state and federal guidelines require a preference survey be submitted by the Benefiting Receptors. If more than 50% of responding Benefiting Receptors are in support of the noise wall, then the noise wall will become part of the project. If the noise wall is not supported by the responding Benefiting Receptors, then the project will move forward without the noise wall. The noise wall survey process is outlined as follows: • Property owners and residents/businesses (if applicable) of locations that will receive at least a 5 dBA noise reduction from the proposed noise wall will be eligible to participate in the preference survey (see table below) • Each location will be allocated 2 votes/points; 1 for a resident /business tenant (if applicable); the remainder (1 or 2) will go to the owner • A simple majority of the responding preference survey votes will determine whether or not the proposed noise barrier is supported and thereby included in the project • Ballots and explanatory survey packages will be mailed to participants with 3 weeks allocated to return ballots. Currently it is anticipated the survey will be sent out on January 9, 2015 with a return date of January 30, 2015. • Participating receptors will be allowed to return their survey ballots by mail or by e-mail • Representative simulation of the noise wall will be included • Final decision on support for the proposed wall is expected in February 2015 Condo Complex Benefitting Receptors Total Votes Percent of Total Breakaway West 29 58 14.3 Savoy Villas 22 44 10.8 Simba Run 52 104 25.6 Snow Fox 10 20 4.9 Telemark Townhouse 10 20 4.9 Timber Ridge 68 136 33.5 Town of Vail Bike Path 1 2 0.5 Vail Run 11 22 5.4 TOTAL 203 406 Town of Vail 1/6/2015 Page 7 VI. PROJECT DECISIONS Noise Wall Decision The 1-70 Vail Underpass project has been an important project to both the Town of Vail and CDOT over the past 25 years. The project has been part of multiple Vail and CDOT planning documents, highlighting the projects importance for Vail's connectivity and congestion relief at Vail's interchanges. The commitment to this project has been most recently shown with the joint partnership between the Town of Vail and CDOT for this project, having a funding split of 29% and 71 %, respectively. At this time the project has completed preliminary design and will be requesting a vote of the Benefiting Receptors as to whether they are "For" or "Against" including a noise wall within this project. Critical to this question is whether or not the Town of Vail will fund the additional cost of an acrylic noise wall. With this in mind the major funding question that needs to be considered at this time is; If the majority of the responding Benefiting Receptors are in support of a noise wall, is the Town Council in support of providing additional funding for the Construction and Maintenance of an acrylic noise wall? o Capital cost estimate: $0.8 million o Cleaning of acrylic panels: $15,000 to $20,000 per occurrence o Maintenance repair: $15,000 per year Weighing into this decision it is also important to understand the full project budget. Staff is not looking for a final commitment at this time for overall project funding. This commitment will be brought back to the Council as part of the formal Colorado Transportation Commission funding request process, as discussed above. However, Staff will need a commitment from Council on whether or not Council is willing to fund the incremental cost for an acrylic noise wall. This is critical for the Benefiting Receptors to understand whether or not an acrylic noise wall is being proposed as the suggested mitigation. Since this potential betterment to an acrylic wall is optional, the Town may choose not to fund the acrylic wall. If this is the case, then the survey ballot will specifically state that the noise wall will be a concrete post and panel colored and textured wall. If the Town chooses to fund an acrylic noise wall, then the survey will state that the Town has committed to provide additional funds to preserve an acrylic noise wall as an option. Overall Project Funding Decision The current Opinion of Probable Construction Cost for this project is $8.2 M over the original conceptual costs estimate, and up to $13.9 M over if an acrylic noise wall is included. However, this project is currently in the design phase and will not need the additional construction funding until 2016. The Colorado Transportation Commission has outlined a process with regards to requesting additional funding, which requires the project to be at 90% design prior to any request. Therefore, it would be premature to Town of Vail 1/6/2015 Page 8 stop the current design process and miss the opportunity to request additional funding. Staying the course is prudent for the following reasons: • The project, in order to proceed to the Transportation Commission, will require the results of the Benefiting Receptors Survey, the Final Office Review (FOR) plans, and an updated Opinion of Probable Construction Cost (OPCC) along with an Independent Cost Estimate (ICE). • The required FOR (90% design) plans will not be completed until this spring, when the noise wall survey is completed and further design progress is made. • The Transportation Commission's required updated OPCC and ICE cannot be completed until the FOR plan set is complete. • The design team and CMGC are committed during the design progress to exploring ways to decrease the overall project costs. • The project's required design and review process set by the FHWA and CDOT requires significant time and resources to complete. Abandoning the project now, mid stream, would require any future project attempt to start from scratch. Continuing on and following through with the necessary design and environmental clearances will take this project to a status level that is at least ready for construction, "shovel" ready, which would then take advantage of the time and resources that have been spent over the past year in research, design, development, review, and public involvement and outreach. Other factors to consider at this time are: o the Town of Vail is committed to the importance of this project as recognized over the past 25 years of Master Plan inclusion o the Town of Vail does not want to miss the opportunity to have CDOT as a majority funding partner o the Town of Vail recognizes that CDOT, as our major project partner, has already committed $14.8 M to this project at this time; this partnering funding may be a one time opportunity o the Town of Vail recognizes that the Colorado Transportation Commission has provided supporting guidance that will provide additional funding to RAMP projects and may support maintaining the existing partnership split on this project of 71%/29%, ultimately providing up to $24.1 M of CDOT match dollars for this project o the Town of Vail has requested that CDOT be a partner on this project for the past 25 years; pulling out of the current partnership may jeopardize any future requests for CDOT project partnerships o the Town of Vail and CDOT per the approved intergovernmental agreement are under contract and will incur design costs of approximately $550,000 over the next 3-4 months in order to complete the Final Office Review (90%) design plans required to proceed through the Transportation Commission project funding request process. The Town's portion is approximately $160,000. Town of Vail 1/6/2015 Page 9 VII. STAFF RECOMMENDATION Staff recommends that Council act on the acrylic wall option by either funding or not funding the incremental $0.8 M capital costs for an acrylic noise wall, and the necessary yearly maintenance costs, if the noise wall is supported by the Benefiting Receptors. Staff also recommends that Council support's the continued design of the project, with or without noise walls, and makes a decision with regards to the construction funding of the project when necessary; thus continuing through the design process and completing final design prior to making any commitment on total project funding. It is anticipated that staff will present the 90% updated design and project costs to the Council in spring of 2015 for consideration. VIII. NEXT STEPS The design team will continue to move forward with the project design and the environmental analysis, including but not limited to: • Further refining the preliminary design to a Final Office Review (90% design level) plan set required before requesting Transportation Commission funding. The project team will work on finding the `best fit' design with emphasis on reducing encroachment and impacts on private property, Gore Creek, and mitigating visual impacts. • Completing the structural selection for bridges and retaining walls. Taking into account structural needs, impacts, aesthetics, and wall heights. • Evaluating project mitigation measures for adjacent properties and other sensitive areas such as wetlands and Gore Creek in close proximity to the proposed project related to environmental impacts, including Visibility, Noise, Aesthetics, Landscaping, Lighting, Air and Water Quality. • Send out the noise wall preference survey by on January 9th. • Formally request additional funding from the Town Council and the Colorado Transportation Commission this spring per the process out lined by CDOT. It is important to note that this design process is iterative, dynamic, and will continue to evolve as each design element and component is analyzed. The design team will analyze each design element in accordance with best engineering practices and required design standards to develop a final project that meets the projects goals and that will be safe and operational for years to come. As we continue through the process the design team will continue to update and receive input from the Town Council and the Community on the projects progress and any notable changes. IX. PROJECT PROGRESS SCHEDULE It is critical to the success of this project and its completion by the end of 2017 that we stay on schedule. This project is complex and has numerous entities and stakeholders that need to complete a thorough review. The remaining 14 months of design and Town of Vail 1/6/2015 Page 10 property acquisition may seem like a substantial amount of time now; however, it is a highly compressed timeframe. As we continue through this collaborative process the following is a list of key design milestones and more formal public input opportunities anticipated to occur during the design process. As this process is dynamic, these dates may fluctuate as the project develops: January 2015 Town Council (Finalize Noise Wall Survey) February 2015 Town Council (Design Update, Noise Survey Results) March 2015 Town Council (Design Update) April 2015 Town Council (Final Design Complete & Funding Requests) June/July 2015 Open House (Final Design) April 2015 -Jan. 2016 Right of Way plans and property acquisition process January 2016 Final Environmental Clearance (FHWA) March -April 2016 Construction Documents, Bid & Award, Open House April 2016 -Dec. 2017 Construction As the project progresses public input can be provided continuously through the project website at www.vailgov.com/underpass and through specific stakeholder meetings and correspondence. X. ATTACHMENTS Presentation Summary of Public Comments Town of Vail 1/6/2015 Page 11 1-70 Vail Underpass 92.AM VAIL•DEAVER CREEK L'w 1 V IFICYPININ TOWN OF VAIL 1-70 Vail Underpass Public Works Department Tom Kassmel Town Engineer Office: 1.9 70.4 79.2235 tkassmel@vailgov.com Town of Vail I Public Works l 01/06/15 1/6/2015 1-70 Vail Underpass Purpose of Council Session • Project Review • History • Benefits • Impacts • Project Status Review • Design Status • Cost Estimate • Funding • Colorado Transportation Commission suggested guidance • Noise Wall & Project Process • Noise Wall Survey • Acrylic vs. Concrete • Project Process • Project Decision • Acrylic or Concrete Noise Wall Town of Vail I Public Works l 01/06/15 3 1/6/2015 1-70 Vail Underpass History �q • 1980 - Need for additional Connectivity identified • 1993 - Vail Transportation Master Plan (VTMP) adopted • Congestion relief at interchanges, Transit & Pedestrian Improvements • Location identified at Simba Run • 1996 - CDOT Statewide Improvement Plan 1999 - Lionshead Master Plan 2007 - Vail 20/20 Strategic Plan 2009 - Vail Transportation MP Update 2010 - Ever Vail Plan 2011 - CDOT 1-70 Programmatic MY 175 k� � R Environmental Impact Statement Record of Decision (PEIS ROD) 2013 - CDOT/TOV: Joint Planning & Environmental Linkage Report (PEL) 2013 - CDOT awards TOV $14.6m towards $20.8m project thru RAMP Additional Information: http://www.vailgov.com/underpass Town of Vail I Public Works l 01/06/15 Il 1-70 Vail Underpass • Main & West Vail Roundabouts & Interchange Congestion Relief • Transit Operations • Pedestrian & Bicycle Connectivity • Emergency Access & Response • Connectivity Additional Information: http://www.vailgov.com/underpass Town of Vail I Public Works l 01/06/15 5 1/6/2015 , rte'` ., ow" Project Impacts • Connectivity • Pedestrian, Bicyclists • Transit • Congestion Relief • Emergency Response • Private Property Impacts • Ever Vail • Construction • April 2016 -December 2017 • Frontage Road Closures/Detours • 1-70 impacts Town of Vail I Public Works l 01/06/15 7 1/6/2015 all 1 51 Project Status • 30% Design Complete • 3D Model Complete; based on 30% design • Most Recent Open House — December 18, 2014 • Construction phasing plans under review • Utility relocation design in progress • Environmental Assessment: • Noise Assessment Report Complete • Noise Wall Preference Survey: Jan gth -Jan 30th • Historical, Archeological, & Paleontology Cleared • Preliminary wetland disturbance identified • Right of Way & Property impacts in process Town of Vail I Public Works l 01/06/15 g 1/6/2015 1-70 Vail Underpass Town of Vail I Public Works l 01/06/15 1/6/2015 Net Additional Cost Split Cost Town of Town of Total Project Costs Cost Vail CDOT Vail CDOT Base Project 2013 $ 20.8 $ 6.0 $ 14.8 $ - $ - Base Project 2015 $ 29.0 $ 8.4 $ 20.6 $ 2.4 $ 5.8 Project w/ Concrete Noise Wall $33.9 $ 9.8 $24.1 $3.8 $9.3 Project w/ Acrylic Noise Wa I I $ 34.7 $ 10.6 $ 24.1 $ 4.6 $ 9.3 Town of Vail I Public Works l 01/06/15 1/6/2015 1-70 Vail Underpass • Suggested allocation 50% of anticipated RAMP project cost increases; -$40 Million • To request additional funding RAMP projects must: • Completion of 90% Design, • Complete an Independent Cost Estimate, • Complete a scalability evaluation to reduce project scope if reasonable, • Identify any additional Local Agency match • Provide formal request for additional funds to the Transportation Commission • Transportation Commission will then evaluate, approve/deny the request Town of Vail I Public Works l 01/06/15 10 JO Vail Und-e-ruass Town of Vail I Public Works l 01/06/15 11 1/6/2015 Net Additional Cost Split Cost Town of Town of Total Project Costs OPCC#1 Cost Vail CDOT Vail CDOT Base Project 2013 $ 20.8 $ 6.0 $ 14.8 $ - $ - Base Project 2015 $ 29.0 $ 8.4 $ 20.6 $ 2.4 $ 5.8 Project w/ Concrete Noise Wall $33.9 $ 9.8 $24.1 $3.8 $9.3 Project w/ Acrylic Noise Wa I I $ 34.7 $ 10.6 $ 24.1 $ 4.6 $ 9.3 Town of Vail I Public Works l 01/06/15 11 1/6/2015 1-70 Vail Underpass • Noise Wall Survey: Jan. 9th— Jan. 30th, 2015 • 2 Votes per Benefiting Receptor (Owner/Occupant) 203 -m Town of Vail I Public Works l 01/06/15 12 1/6/2015 I Fileftel w PAFILCDOT c6v.jAr Ela" Summit County, CO Mountain Corridor A it i'Sl Dillon, CO 'r s PAFIkCDOT - A Ix , : 2-A A , 10. iN Or Texas Irrt Source: Acrolith 0 1-70 Vail Underpass Public Open House — Dec. 18th • Support Noise Wall: 59% • Support Concrete Wall: 73% Re -occurring Comment Notes: • Concern over Acrylic Maintenance • 7 of 8 additional comments were in support of project Previous Council Evening Session Public Input • Majority not in favor of Noise Wall • If Noise Wall was voted in, it should be Acrylic Town of Vail I Public Works l 01/06/15 16 0 ACRYLIC COMMIT $0.8M SURVEY WITH ACRYLIC ACRYLIC OR CONCRETE NOISE WALL RESULTS 2/3/15 CONCRETE SURVEY WITH CONCRETE 0 .l• DESIGN W/ NOISE WALL 90% PLANS & OPCC#2 REQU EST TOV FUNDING N$4.6 M* DESIGN W/ NOISE WALL 90% PLANS & OPCC#2 REQU EST TOV FUNDING -$3.8 M* REQUEST COLORADO TC FUNDING N$9.3 M* 'NOISE' WALL RESULTS h,2/3/15j FUND OR SHELVE DESIGN W/ NOISE WALL 90% PLANS & OPCC#2 R EQU EST TOV FUNDING -$2.4M* REQUEST COLORADO TC FUNDING -$5.8 M* 1-70 Vail Underpass Project Decision A • If the majority of the responding Benefiting Receptors are in support of a noise wall, is the Town Council in support of providing additional funding for the Construction and Maintenance of an acrylic noise wall? o Capital cost estimate: o Cleaning of acrylic panels: o Maintenance repair: $0.8 million $15,000 to $20,000 per occurrence $15,000 per year Town of Vail I Public Works l 01/06/15 19 1/6/2015 410 LV COLORADO DepartmentAof -IV � Transportation rowN ofva� 1-70 Vail Underpass Project Public Open House, Thursday, December 18, 2014 COMMENT FORM SUMMARI Number of comment forms received: 19 Please indicate your preference for a noise wall on this project. 1. Do you support the installation of a noise wall by this project? a. Yes 10 b. No 7 2. If a noise wall is built as part of the project, a. Post and concrete panel wall 11 b. Post and acrylic panel wall 4 which type of noise wall material do you prefer? Please provide any explanation or additional comments on noise walls: • 1 support an acrylic panel — the more view the better. The acrylic wall "feels" less closed in — very open feeling. • Ugly • Only if needed — small as possible. Concrete will last longer. Acrylic becomes clouded over time. • I am against the installation of a noise wall because I want to retain the nature and the beauty of the town of Vail. My condo is very close to the 1-70 and I don't hear the noise. • 1 feel the main benefit the noise wall will offer is quieting the freeway noise! I am all for it. • I'd predict that the acrylic wall would quickly look terrible. Plus the property owners probably would not want to see the traffic. • Principal objection to acrylic is the on-going maintenance cost. • Unclear how noise would increase since existing traffic on 1-70 would not be impacted and it seems likely that same amount of traffic would use frontage roads whether there's an underpass or not. It actually seems like less traffic if some gets diverted through underpass instead of staying on frontage road the full length of main or west Vail. • It appears that impacted residents don't want a wall — so why build it. — They are the ones affected by the noise. • Unsure about barrier wall. What about migrating animal, such as the moose, deer, elk? Also acrylic — how will lights from cars on highway work with this? Cost of the walls, the entire project. Is it needed if Ever Vail not going forward? • After speaking with several persons at the open house, I feel there has been no consideration of the barrier and its impact on animal migration. • On whatever budget permits, if it's all coming down to dollars. The Project Team is considering three options for construction phasing, as described on the Open House boards. Please indicate which one of these phasing options you prefer. Option 1 — Construct the project without lane closures: 2 Option 2 — Construct the project with some single lane and/or one-way closures: 14 Option 3 - Construct the project with 1-70 lane and/or frontage road closures: 2 (One of these also checked #2) 1/6/2015 Please provide any explanation or additional comments on the options: • Shorter construction time better. Please provide. • Of course Option 1 is the most attractive to the community but seeing how the cost is a major factor. I recommend getting it done any way you can! If #2 works fine but I'll live with #3 if that's the only way. • Wildlife crossing?? Times of migration??? • Option 2 as long as lane closures are done sensibly with attention paid to times of day, season, etc. Not like when they're repaving, which is always a mess. • I am not in favor of this project! Do we really need the underpass? If Ever Vail not being built, why the need for this? It's a lot of money!! • On whatever funds $ allow. Please provide suggestions on how best to provide timely information to the public during construction: • Information could be provided by emails, in the Vail Daily and on the "talking signs" on the interstate. • Vail Daily, TV8 and signage. • Vail Daily paper. • Lighted signs along the frontage road/freeway. Vail Daily, radio, TV. • Emails. • Website is very effective and has served well to date. Ail daily articles are good for alerts and notices and to reference website info. • Vail Daily, TOV website. • Inform us by email. • Simba97@aol.com • On website, public meetings. Please provide any additional comments on this project: • The project should be stopped in order to keep the eco -system of the town of Vail. • Hurry! The plans are now solid; consensus is reached so "go"!! • Thanks for the time and effort in planning, researching, and informing! • 1 really only want the roundabout if Vail Resorts goes ahead with the Ever Vail Project. I currently live in Sandstone 70 Westview building. I am trying to purchase a Savoy Villas unit — to me the roundabout only helps our properties if we can someday walk to the chairlift/gondola at Ever Vail. • This needs to be done! Everyone benefits. • Please pay attention to landscaping, including trees. (They play a role as important as the noise wall) • If you hadn't spent 20 years doing study after study it would be done by now — Build it already! 5 years from now it will be $10 million more. • Myself and others are improving our homes in part based on improvements and upgrades to Vail. Vail has always been on the cutting edge of development and we are spending our money and we hope Vail does as they have historically. Progress and growth are best for all the people that live in and love Vail. 1/6/2015 Page 2 Towx of vn' 1[1 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: January 6, 2015 ITEM/TOPIC: 1-70 Vail Underpass Noise Wall Town Council Voting Process PRESENTER(S): Tom Kassmel, Town Engineer ACTION REQUESTED OF COUNCIL: The Town of Vail, as land owner of the new Lions Ridge Apartments (Timber Ridge), is the majority Benefiting Receptor of the potential noise wall and will have 34% of all survey votes. Staff is requesting direction with regards to the following; Will the Town of Vail participate in the Benefiting Receptor preference survey? If the Town participates, when and how will the Town of Vail make its decision? BACKGROUND: The 1-70 Vail Underpass is a proposed new multi -modal pedestrian and vehicular connection that is midway between Main Vail and West Vail exits, passing under I- 70. CDOT, the Town of Vail, and the selected design consultant, Felsburg, Holt & Ullevig (FHU), have completed the preliminary design process based on the endorsed preferred location of the underpass. Also, as a result of the project's noise abatement report, a noise wall has been determined to be reasonable and feasible if supported by the majority of the Benefiting Receptors. STAFF RECOMMENDATION: Staff recommends that the Town Council determine the voting strategy and process at this meeting, then take additional public input from January 6-20, and finally vote at the January 20th Council meeting and instruct the Town Manager to complete the survey ballots as directed. ATTACHMENTS: Memo Presentation 1/6/2015 I(IM VAIL � Memorandum To: From: Date: Subject Town Council Public Works Department 1-6-15 1-70 Vail Underpass Noise Wall Town Council Voting Process SUMMARY The 1-70 Vail Underpass is a proposed new multimodal pedestrian and vehicular connection that is midway between Main Vail and West Vail exits, passing under 1-70. This underpass has been identified in the Vail Transportation Master Plan (VTMP) and the CDOT 1-70 Programmatic Environmental Impact Statement (PETS) as a critical link between the North and South Frontage Roads. The Town and CDOT have entered into a Letter of Commitment and an Inter -Governmental Agreement (IGA) to jointly fund the design and construction of this project with an expected completion date of December of 2017. CDOT, the Town of Vail, and the selected design consultant, Felsburg, Holt & Ullevig (FHU), have completed the preliminary design process based on the endorsed preferred location of the underpass. Also, as a result of the project's noise abatement report, a noise wall has been determined to be reasonable and feasible if supported by the majority of the Benefiting Receptors. A survey of the Benefiting Receptors will be mailed out this month in order to determine if a noise wall will be part of this project. For reference, each of the past Town Council presentations and Council meeting video links along with additional project information is available at the project website at www.vailgov.com/underpass The Town of Vail, as land owner of the new Lions Ridge Apartments (Timber Ridge), is the majority Benefiting Receptor of the potential noise wall and will have 34% of all survey votes. The project team is requesting direction with regards to the following as requested by the other benefiting receptors; • Will the Town of Vail participate in the Benefiting Receptor preference survey? • If the Town participates, when and how will the Town of Vail make its decision? NOISE WALL VOTING PROCESS In order to determine whether or not the project will include a noise wall, adding $4.9 M to $5.7 M in cost to the project, the state and federal guidelines require a preference survey be submitted by the Benefiting Receptors. If more than 50% of responding Benefiting Receptors are in support of the noise wall, then the noise wall will become 1/6/2015 part of the project. If the noise wall is not supported by the responding Benefiting Receptors, then the project will move forward without the noise wall. The Town of Vail is the owner of the land that is currently being developed as the Lions Ridge Apartments, formerly known as Timber Ridge (east half), as well as the owner of the recreational trail that runs along the North Frontage Road. CDOT and the FHWA have determined, based on current project status of the Lions Ridge Apartments (early construction phase) and its lease documents, the Town of Vail is the appropriate party responsible for the Lions Ridge Apartment's benefiting receptors. Specifically as owner of these two facilities the Town will have 138 votes, or 34% of total vote (See table below). Condo Complex Benefiting Receptors Total Votes Percent of Total Breakaway West 29 58 14.3 Savoy Villas 22 44 10.8 Simba Run 52 104 25.6 Snow Fox 10 20 4.9 Telemark Townhouse 10 20 4.9 Timber Ridge 68 136 33.5 Town of Vail Bike Path 1 2 0.5 Vail Run 11 22 5.4 TOTAL 203 406 The intent of these 138 Town of Vail votes is to represent the interests of the owner/occupants/users of these two facilities. In this case there are no current occupants of the Lions Ridge Apartments, so all of the votes default to the Town as owner of the land. The first question to answer is should the Town of Vail participate in the benefiting receptor survey? There are a variety of reasons the town would want to participate in the survey, the Town is in a unique position where: The Town is the owner of the two aforementioned facilities and therefore the Town Council may vote representing the future tenants/users of these facilities. The Town Council represents the entire community and the voting for these two facilities may be influenced by a community wide preference as it relates to the overall issue of 1-70 noise and the extent to which a noise wall impacts the community character. The Town Council also represents the remaining Benefiting Receptors from a community standpoint, and the Council's voting may be influenced by these Benefiting Receptors and conversely the Council's vote may influence the vote of the Benefiting Receptors. Town of Vail 1/6/2015 Page 2 • The Town Council is responsible for the fiscal health of the community and the additional costs of the noise walls may influence the Town Council's vote. The discussion and decision on the town participation may be based on the above points and public input and it is requested by the benefiting receptors to understand the answer to the participation question prior to the survey being distributed. During previous discussions regarding the town's decision-making role, the Town Council has made it a priority to provide an open and transparent process for the votes allocated to Town Council. In order to allow additional public input and proper timelines for upcoming decisions, the Town Council should decide the role it will take as it relates to the benefiting receptor survey at the January 20th Regular Evening Town Council Meeting. Some of the options the Council may have with regards to the Council's voting process include; • The Town Council may choose not to vote; allowing the remaining Benefiting Receptors to decide the outcome of the noise wall. • The Town Council may choose to vote on behalf of the Lions Ridge Apartment future tenants and the recreational path users. • The Town Council may choose to vote based on a community wide preference. • The Town Council may choose to vote based on the recent Council goal of pursuing a noise wall demonstration project; using this opportunity as a demonstration project. • The Town Council may choose to vote based on a fiscal responsibility to the Town; where a vote against the noise wall could greatly influence the ability to minimize the costs of the total project; and where a vote for the noise wall could greatly influence the decision to include the noise wall which will increase the project costs by an additional $5 to $6 million or —20%, thus potentially increasing the project costs to a point that may not be fundable at this time. • The Town Council may also choose to vote on both facility receptors, Lions Ridge Apartments and the bike path, together as one or vote separately on each. Town Council may choose to vote in a manner of any one of the options listed above or a combination thereof. However, as representatives of Vail, the Town Council will need to make the Council voting strategy and process known and transparent to the public. III. STAFF RECOMMENDATION Staff recommends that the Town Council determine the voting strategy and process at this meeting, then take additional public input from January 6-20, and finally vote at the January 20th Council meeting and instruct the Town Manager to complete the survey ballots as directed. IV. ATTACHMENTS Presentation Town of Vail 1/6/2015 Page 3 1-70 Vail Underpass 92.AM VAIL•DEAVER CREEK L'w 1 V IFICYPININ TOWN OF VAIL 1-70 Vail Underpass Public Works Department Tom Kassmel Town Engineer Office: 1.9 70.4 79.2235 tkassmel@vailgov.com Town of Vail I Public Works l 01/06/15 1/6/2015 1-70 Vail Underpass Purpose of Council Session • Noise Wall Review • Benefiting Receptors • Preference Survey • Town Council Role • Participation in preference survey • How & When to vote Town of Vail I Public Works j 01/06/15 3 1/6/2015 I Fileftel w 1-70 Vail Underpass • Noise Wall Survey: Jan. 9th— Jan. 30th, 2015 • 2 Votes per Benefiting Receptor (Owner/Occupant) 203 -m Town of Vail I Public Works l 01/06/15 5 1/6/2015 PAFILCDOT c6v.jAr Ela" Summit County, CO Mountain Corridor A it i'Sl Dillon, CO 'r s PAFIkCDOT - A Ix , : 2-A A , 10. iN Or Texas Irrt Source: Acrolith 0 COLORADO • Department of Transportation TOWN OF Noise Barrier Survey Plan • Outreach in November/December to provide information, confirm owners and residents • Survey mailed to benefiting owners and residents in January o Followed up e-mail; with return e-mail option • Decision on noise mitigation based on survey results (receiving more than 50% support) in February COLORADO �w Department of Transportation Example survey question For the 1-70 Vail Underpass Project, do you want a noise wall constructed along westbound 1-70? YES, I want a U noise wall. NO, I do not L] want a noise wall. Response requested by January 30, 2015 1/6/2015 TOWN OF VAIL rows, oror F or the ., 70 Vail Underpass pro do you want a n lett, Bion noise wall constructed $ westbound 1-7o? A 74 roo[ teu Ora 9.400 r bame+� yr Ue pefr� �s +� ara West VnR[omme,y� e1� "^P'4rerr[e.[t assorr.��ror4art°nadic nase��^[cs fT"s qq ate[r w,tn camaefl.attk Mro •eaucrrn tta [o400n��0n[to °Oe�d Fa earn MnrH�,m,�.traea [+c.ter w��W���OeciDNs tht�O�tail herMrariasRwer°� MeteNrr[t ar t�Ueto Nse tr+ada Oe tiuh a[ Th" stas�y ry tsarDY ; ra al�r`T�M ata. erc �o� sNr.eK ,,, [n�: YES I y�r A�rett Axe ��Ury Are `ouAMY [he hnrnetsy�a,�e . ant a C1 noise wall NO, I do not want a noise wall. 4so�fniq Rt'tc't'[trlDa 1-70 Vail Underpass • Lions Ridge Apartments: 136 Votes • North Recreational Bike Path: 2 Votes • Vote based on interests of future tenants/users of facilities • Other Competing Interests: • Community preference on Noise Wall and Aesthetics • Other Benefiting Receptor's preferences • Noise Wall demonstration project goal • Fiscal responsibilities and cost of noise wall Town of Vail I Public Works l 01/06/15 10 1/6/2015 1-70 Vail Underpass Project Funding I Town of Vail I Public Works l 01/06/15 11 1/6/2015 Net Additional Cost Split Cost Town of Town of Total Project Costs OPCC#1 Cost Vail CDOT Vail CDOT Base Project 2013 $ 20.8 $ 6.0 $ 14.8 $ - $ - Base Project 2015 $ 29.0 $ 8.4 $ 20.6 $ 2.4 $ 5.8 Project w/ Concrete Noise Wall $33.9 $ 9.8 $24.1 $3.8 $9.3 Project w/ Acrylic Noise Wa I I $ 34.7 $ 10.6 $ 24.1 $ 4.6 $ 9.3 Town of Vail I Public Works l 01/06/15 11 1/6/2015 1-70 Vail Underpass • Will Town Council Participate in Survey? • Consider Competing Interests • Consider the impact of Council's vote (34%) If Yes • How & When? • Public Input thru January 20th • Council Vote on January 20th • 138 votes as one or separate? Town of Vail I Public Works j 01/06/15 12 1/6/2015 410 LV Towx of vn' 1[1 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: January 6, 2015 ITEM/TOPIC: First reading of Ordinance No. 1, Series 2015,an Ordinance amending Sections 4-1-4, 4-3-1-2 and 4-3-2 of the Vail Town Code to clarify the Business License Fees for Short -Term Rentals within the Town and Requiring that Persons Offering Apartment Hotel, Lodging House, Guest House or Guest Ranch Lodging Services within the Town Must Post Their Sales Tax Account Number in all Advertisements. PRESENTER(S): Kathleen Halloran, Finance Director and Matt Mire, Town Attorney ACTION REQUESTED OF COUNCIL: Approve, amend or deny first reading of Ordinance No. 1, Series 2015. BACKGROUND: The Town Code currently requires bed and breakfast and short-term rental establishments to pay different business license fees that are calculated based upon the location of the business's management office. Certain bed and breakfast and short-term rental establishments are currently exempt from the Town's business license fees because such businesses maintain a management office outside the Town. The Town Council desires to amend the Town Code to require the payment of business license fees for all bed and breakfast and short-term rental establishments, regardless of where a business's management office is located. The Town Council further desires that effective July 1, 2015, all persons engaged in advertising of apartment hotel, lodging house, guesthouse, and guest ranch lodging services include a Town of Vail sales tax account number in all such advertisements (see attached memo). STAFF RECOMMENDATION: Approve, amend or deny first reading of Ordinance No, 1 Series 2015 ATTACHMENTS: ' # • 4 1/6/2015 TOWN Of VA 10 Memorandum TO: FROM: DATE: SUBJECT Vail Town Council Finance Department January 6, 2015 Business Licenses for Rental by Owner BACKGROUND During the December 2nd work session, Council reviewed staff's research and draft ordinance on a proposed business license requirement for "RBO's", or Rental by Owner properties with the objective of improving compliance with the town's sales tax code and requiring this type of activity to contribute to the cost of marketing and special events the same way all Vail businesses do. Raising a concern that adding more regulation may deter sales tax code compliance, staff proposed an alternative solution aiming to encourage compliance by RBOs: Posting the sales tax account number on all advertising (paper or online). Council directed staff to bring back a revised ordinance to include the posting of sales tax account numbers on all lodging advertisements (see attached draft ordinance). Council also directed staff to outline fee structure options to adjust the existing business license fee requirements to include management companies or other businesses that rent properties in Vail but do not have an office in Vail (currently exempted from paying a business license fee). Staff recommends creating a "Zone 3" category for these businesses. Currently, Zone 1 encompasses everything from the Cascade Village to Manor Vail on the south side of 1-70. Zone 2 is everything else (West Vail, Sandstone, East Vail, etc.). Regarding the base business license fee and per unit fee, Zone 1 and 2 pay different rates. This is based on a 25% reduction for Zone 2 businesses. Below is a chart of the current rate structure for hotels and management companies: Zone 1 Zone 2 Base fee $325.00 $243.75 25% less Per unit fee $17.00 $12.75 25% less 1/6/2015 Staff recommends council consider the following three options to establish a flat base rate for Zone 3: Zone 3 A B C Same as Same as 25% less Zone 1 Zone 2 than Zone 2 Base fee $325.00 $243.75 $182.81 The per-unit rate will follow Zone 1 and 2, depending on the location(s) of the units being rented. ACTION REQUESTED OF COUNCIL Please provide feedback on the draft ordinance and on the rate structure for a new "Zone 3" category of business license. Town of Vail Page 2 1/6/2015 ORDINANCE NO. 1 SERIES 2015 AN ORDINANCE AMENDING SECTIONS 4-1-4, 4-3-1-2 AND 4-3-2 OF THE VAIL TOWN CODE TO CLARIFY THE BUSINESS LICENSE FEES FOR SHORT-TERM RENTALS WITHIN THE TOWN AND REQUIRING THAT PERSONS OFFERING APARTMENT HOTEL, LODGING HOUSE, GUESTHOUSE OR GUEST RANCH LODGING SERVICES WITHIN THE TOWN MUST POST THEIR SALES TAX ACCOUNT NUMBER IN ALL ADVERTISEMENTS WHEREAS, the Town Code currently requires bed and breakfast and short-term rental establishments to pay different business license fees that are calculated based upon the location of business's management office; WHEREAS, the Town Council is aware of certain bed and breakfast and short- term rental establishments that are currently exempt from the Town's business license fees because such businesses maintain a management office outside of the Town; WHEREAS, in an effort to standardize the Town's business license fees, the Town Council desires to amend the Town Code to require the payment of business license fees for all bed and breakfast and short-term rental establishments, regardless of where a business's management office is located; WHEREAS, the Town Council is also aware that the sale of lodging services within the Town are being advertised and coordinated via the internet, and is concerned that all sales taxes may not be being paid on apartment hotel, lodging house, guesthouse and guest ranch lodging services; and WHEREAS, the Town Council further desires that effective July 1, 2015, all persons engaged in internet advertising of apartment hotel, lodging house, guesthouse, and guest ranch lodging services, include a Town of Vail sales tax account number in all such advertisements. NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN OF VAIL, COLORADO, THAT: Section 1. Subpart (B) of Section 4-1-4 of the Vail Town Code is hereby amended to read as follows: 4-1-4: Fees: B. Schedule: An annual business license fee shall be paid by every person doing business within the Town in accordance with the following schedule: Ordinance No. 1, Series of 2015 1/W2015 1. Bed And Breakfast Short -Term Rentals: Short-term rentals and bed and breakfast operations. Any person who engages in the short term rental of either accommodation units or dwelling units to one who uses, possesses, or has the right to use or possess such accommodation unit or dwelling unit, and any person who engages in a "bed and breakfast operation" as that term is defined in Section 12-14-18 of this Code shall pay a fee as follows: a. If the management office is located in Zone 1, a flat fee of three hundred twenty five dollars ($325.00) a -Rd R additi91� plus a fee of seventeen dollars ($17.00) per unit for each unit located in Zone 1 and an additional fee of twelve dollars seventy five cents ($12.75) per unit for each unit located in Zone 2. b. If the management office is located in Zone 2, a flat fee of two hundred forty three dollars seventy five cents ($243.75) plus a fee of seventeen dollars ($17.00) per unit for each unit located in Zone 1, and an additional fee of twelve dollars seventy five cents ($12.75) per unit for each unit located in Zone 2. C. If the management office is located outside of the Town, a flat fee of ($ ) plus a fee of seventeen dollars ($17.00) per unit for each unit located in Zone 1, and an additional fee of twelve dollars seventy five cents ($12.75) per unit for each unit located in Zone 2. de. Persons who short term rent no more than two (2) units and people who have a bed and breakfast operation which rents no more than two (2) bedrooms shall be exempt from the provisions of this Chapter. Section 2. Section 4-3-1-2 of the Town Code is hereby amended by the addition of the following definitions, which shall be inserted alphabetically to read as follows: 4-3-1-2: Definitions: As used in this chapter, unless the context otherwise requires, the following terms shall have the following meanings: APARTMENT HOTEL: A building containing apartments that may be rented to paying guests. Ordinance No. 1, Series of 2015 1/62015 LODGING HOUSE: A private single-family home, townhome or condominium with individual rooms that may be rented to paying guests. GUESTHOUSE: A private single-family home, townhome or condominium that may be rented in its entirety to paying guests. GUEST RANCH: A resort patterned after a western ranch, where overnight accommodations are offered to paying guests. Section 3. Subsection (C) of Section 4-3-2 of the Town Code is hereby amended to read as follows: 4-3-2: Licensing Requirements: C. Contents; Posting: Each license shall be numbered with a Town of Vail sales tax account number and shall show the name of the licensee and the place of business of the licensee and shall be posted in a conspicuous place at the place of business for which it is issued. If the licensee does not have a place of business, then the license shall show the mailing address of such licensee. Effective July 1, 2015, any licensee that advertises apartment hotels, lodging houses, guesthouses or guest ranch lodging services shall include the licensee's Town of Vail sales tax account number in all such advertisements. Section 4. If any part, section, subsection, sentence, clause or phrase of this ordinance is for any reason held to be invalid, such decision shall not effect the validity of the remaining portions of this ordinance; and the Town Council hereby declares it would have passed this ordinance, and each part, section, subsection, sentence, clause or phrase thereof, regardless of the fact that any one or more parts, sections, subsections, sentences, clauses or phrases be declared invalid. Section 5. The Town Council hereby finds, determines and declares that this ordinance is necessary and proper for the health, safety and welfare of the Town of Vail and the inhabitants thereof. Section 6. The amendment of any provision of the Town Code as provided in this ordinance shall not affect any right which has accrued, any duty imposed, any violation that occurred prior to the effective date hereof, any prosecution commenced, nor any other action or proceeding as commenced under or by virtue of the provision amended. The amendment of any provision hereby shall not revive any provision or any ordinance previously repealed or superseded unless expressly stated herein. Section 7. All bylaws, orders, resolutions and ordinances, or parts thereof, inconsistent herewith are repealed to the extent only of such inconsistency. This repealer shall not be construed to revise any bylaw, order, resolution or ordinance, or part thereof, theretofore repealed. Ordinance No. 1, Series of 2015 1/W2015 INTRODUCED, READ ON FIRST READING, APPROVED, AND ORDERED PUBLISHED ONCE IN FULL ON FIRST READING this 6th day of January, 2015 and a public hearing for second reading of this Ordinance set for the 20th day of January, 2015, in the Council Chambers of the Vail Municipal Building, Vail, Colorado. Andrew P. Daly, Mayor ATTEST: Patty McKenny, Town Clerk READ AND APPROVED ON SECOND READING AND ORDERED PUBLISHED this day of 2015. Andrew P. Daly, Mayor ATTEST: Patty McKenny, Town Clerk Ordinance No. 1, Series of 2015 1/W2015 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: January 6, 2015 ITEM/TOPIC: Adjournment (estimated 8:45 pm) 1/6/2015 TOWN OF VAIN