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2015-02-03 Agenda and Supporting Documentation Town Council Regular Meeting Session
VAIL TOWN COUNCIL REGULAR MEETING AGENDA VAIL TOWN COUNCIL CHAMBERS 75 S. Frontage Road W. Vail, CO 81657 2:00 P.M., FEBRUARY 3, 2015 TOWN QF VAIL� NOTE: Times of items are approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. ITEM /TOPIC: Citizen Participation (10 min. ) 2. ITEM /TOPIC: DRB /PEC Update (10 min. ) PRESENTER(S): Warren Campbell, Chief of Planning 3. ITEM /TOPIC: Consent Agenda: 1) Resolution No. 6, Series of 2015, A Resolution Approving an Intergovernmental Agreement Between the Town of Vail and Colorado Department of Transportation Regarding Vail - Bridge Road Structure Replacement; and Setting Forth Details in Regard Thereto (5 min. ) 4. ITEM /TOPIC: Vail Valley Medical Center Master Plan Report to the Vail Town Council on the recommendations forwarded by the Planning and Environmental Commission regarding the adoption of the Vail Valley Medical Center Site Specific Redevelopment Master Plan (VVMC MP) and amendments to the Vail Land Use Plan. Additionally, a presentation on the proposed VVMC MP will be provided by the VVMC team to familiarize the Town Council and public as to its format and contents. (90 min) PRESENTER(S): George Ruther, Director of Community Development, Warren Campbell, Chief of Planning, Tom Braun, Braun and Associates ACTION REQUESTED OF COUNCIL: The Vail Town Council is asked to continue the public hearing of Resolutions Nos. 3 and 4, Series of 2015, to its March 17, 2015, public hearing. BACKGROUND: On January 26, 2015, the Planning and Environmental Commission, by a unanimous vote of 5 -0 -1 (Cleveland recused, Cartin absent): Forwarded a recommendation of approval, with modifications, with regard to the adoption of Resolution No. 3, Series of 2015, making the VVMC MP an element of the Vail Land Use Plan; and Forwarded a recommendation of approval, with regard to the adoption of Resolution No. 4, Series of 2015, amending the Vail Land Use Plan to establish the VVMC MP land use category and designate it on the Plan Map. 2/3/2015 STAFF RECOMMENDATION: The Planning and Environmental Commission recommends the Vail Town Council adopt Resolutions Nos. 3 and 4, Series of 2015, upon completion of their review. 5. ITEM /TOPIC: Town Manager's Report: 1) Results of Noise Preference Survey for 1 -70 Underpass Project (5 min. ) 6. ITEM /TOPIC: Information Update: 1) December 2014 Sales Tax 2) January 2015 Revenue Highlights 3) Electronic Message Boards with Real Time Road Conditions (5 min.) 7. ITEM /TOPIC: Matters from the Mayor, Council and Committee Reports (15 min.) 8. ITEM /TOPIC: Adjournment (estimated 4:20 pm) NOTE: UPCOMING MEETING TOPICS AND ESTIMATED TIMEFRAMES BELOW (ALL ARE APPROXIMATE DATES AND TIMES AND SUBJECT TO CHANGE) THE NEXT REGULAR VAIL TOWN COUNCIL MEETING WORK SESSION WILL BEGIN AT APPROXIMATELY 12:30 P.M. (or TBD), TUESDAY, FEBRUARY 17, 2015 IN THE VAIL TOWN COUNCIL CHAMBERS. Ongoing agenda items DRB /PEC updates WS - 15 min.; Information Updates Attachments: WS - 15 min.; Executive Session items: 30 min.; Consent Agenda: 5 min.; Town Manager Report: 5 min. Other future agenda items: Employee Housing Policy Discussion - 2/17 Vail Valley Medical Center: helipad location and design proposal - 2/17 Swearing in of new fire chief - 2/17 Municipal Site (Pros & Cons) - 2/17 Chamonix Employee Housing Project - 2/17 First Reading of Rentals By Owners Ordinance - 2/17 First Reading of Disposable Bag Waste Ordinance - 2/17 Cornerstone request for time extension - 2/17 Vail Valley Medical Center: parking, building massing, architecture, Meadow Drive /Streetscape, Middle Creek, Procedural Considerations, Traffic /Circulation, Loading /Delivery Service, Land Exchange Considerations -3/3 Vail Valley Medical Center: Review Master Plan - final topics and request for final decision - 3/17 DRB /PEC /AIPP Interviews and Appointments - 3/17 Proposed future agenda items Council Action Plan Follow up: Keeping Vail in Leadership Position, Define Balanced Community, Parking & Transportation, Technology and Wayfinding Vail Municipal Site Redevelopment Cleanup Title 12, zoning amendments Fee Schedule Revisions Water Quality Update Bed Base Report Proposal /3 /2015 TIF Update 2/3/2015 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: February 3, 2015 ITEM /TOPIC: Citizen Participation 2/3/2015 TOWN OF VAI N VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: February 3, 2015 ITEM /TOPIC: DRB /PEC Update PRESENTER(S): Warren Campbell, Chief of Planning ATTACHMENTS: January 21, 2015 DRB Meeting Results January 26, 2015 PEC Meeting Results 2/3/2015 ►owx of vn' 1[1 TOWN OF VA MEMBERS PRESENT Tom DuBois Rollie Kjesbo Brian Gillette Andy Forstl Bill Pierce DESIGN REVIEW BOARD AGENDA PUBLIC MEETING January 21, 2015 Council Chambers 75 South Frontage Road West - Vail, Colorado, 81657 MEMBERS ABSENT PROJECT ORIENTATION 1:30pm SITE VISITS 1. 600 Vail Valley Drive — Northwoods Condominiums 2. 165 Forest Road — Cimex Invest Inc. 3. 2289 Chamonix Lane - Sunlight Condominium 4. 660 West Lionshead Place - Lion Square Lodge South MAIN AGENDA 3:OOpm RL Bolin Properties Ltd. DRB140574 Joe Final review of New Construction (duplex) 4193 Spruce Way /Lot 12, Block 9, Bighorn 3rd Addition Applicant: RL Bolin Properties Ltd. represented by Ashton -Hirst Construction ACTION: Approved with condition(s) MOTION: Kjesbo SECOND: Forstl VOTE: 5 -0 -0 CONDITION(S): 1) With the building permit application, the applicant shall submit a different stain color for the fascia that is "toned down" and better compliments the other proposed colors. 2. Lion Square Lodge South DRB140568 Jonathan /Warren Final review of an Exterior Alteration (balconies) 660 West Lionshead Place /Lot 1, Vail Lionshead Filing 1 First Addition Applicant: Lion Square Lodge represented by Chip Melick ACTION: Approved with condition(s) MOTION: Kjesbo SECOND: Forstl VOTE: 5 -0 -0 CONDITION(S): 1) The deck infills will align with the existing southern decks, removing the 1 -foot offset proposed. 3. Northwoods Condominiums DRB150003 Joe Conceptual review of a minor exterior alteration (exterior finishes) 600 Vail Valley Drive /Tract B, Vail Village Filing 7 Applicant: Northwoods Condominiums, represented by Pierce Architects ACTION: Conceptual review. No action requested. 4. Gorsuch Building DRB140550 Jonathan Conceptual review of an addition (patio enclosure) 263 East Gore Creek Drive /Lots C -E, Block 5, Vail Village Filing 1 Applicant: Gorsuch Ltd., represented by Semple Brown Design ACTION: Continuation of Conceptual review. No action requested. 5. Katsos Ranch LLC Residence DRB140564 Jonathan Final review of new construction (duplex addition) 3235 Katsos Ranch Road /Lot 5, Block 1, Vail Village Filing 12 Applicant: Robin Burch, represented by Martin Manley Architects ACTION: Tabled to February 4, 2015 MOTION: Kjesbo SECOND: Forstl VOTE: 5 -0 -0 6. Cimex Invest Inc. DRB150006 Joe Conceptual review of a new residence (duplex) 165 Forest Road /Lot 29, Block 7, Vail Village Filing 1 Applicant: Cimex Invest Inc. represented by Berglund Architects ACTION: Conceptual review. No action requested. 7. Sunlight Condominiums DRB140519 Joe Final review of a minor exterior alteration (entry) 2289 Chamonix Lane /Lot 6, Block A, Vail Das Schone Filing 1 Applicant: Sunlight Condominium Association, represented by Beth Cooney ACTION: Tabled to February 18, 2015 MOTION: Kjesbo SECOND: Forstl VOTE: 5 -0 -0 STAFF APPROVALS Hewitt Residence OTC15 -0001 Martin Final review of a minor exterior alteration (windows) 5014 Main Gore Drive North, Unit 4 /1-ot 4, Gore Creek Meadows Filing 1 Applicant: Melissa Hewitt Lion Square Lodge East DRB140567 Warren Final review of a changes to approved plans (patio) 660 West Lionshead Place /Lot 1, Vail Lionshead Filing 1 First Addition Applicant: Lion Square Lodge represented by Chip Melick Hovey Residence DRB140569 Jonathan Final review of an addition (storage) 1339 Westhaven Circle /Lot 23, Glen Lyon Applicant: Charlie and Nancy Hovey represented by Peel /Langenwalter Architects The applications and information about the proposals are available for public inspection during regular office hours in the project planner's office, located at the Town of Vail Community Development Department, 75 South Frontage Road. Please call 479 -2138 for information. Sign language interpretation available upon request with 24 hour notification. Please call 479 -2356, Telephone for the Hearing Impaired, for information. TOWN OF VAIC i PLANNING AND ENVIRONMENTAL COMMISSION January 26, 2015 at 1:00pm TOWN COUNCIL CHAMBERS / PUBLIC WELCOME 75 S. Frontage Road - Vail, Colorado, 81657 MEMBERS PRESENT MEMBERS ABSENT Henry Pratt Michael Kurz Pam Hopkins John Rediker Webb Martin Dick Cleveland Site Visit: None Luke Cartin A request for a final review of a major exterior alteration or modification, pursuant to Section 12- 7B-7, Exterior Alterations or Modifications, Vail Town Code, to allow for an exterior renovation and addition, located at 263 Gore Creek Drive (Gorsuch Building) /Lots C -E, Block 5, Vail Village Filing 1, and setting forth details in regard thereto. (PEC140042) Applicant: Gorsuch Ltd., represented by Semple Brown Design Planner: Jonathan Spence ACTION: Table to February 9, 2015 MOTION: Kurz SECOND: Cleveland VOTE: 6-0-0 2. A request for a recommendation to the Vail Town Council for an amendment to the Lionshead Redevelopment Master Plan, pursuant to Section 2.8, Adoption and Amendment of the Master Plan, Lionshead Redevelopment Master Plan, to amend the Detailed Plan Recommendations for the Evergreen Lodge at Vail, located at 250 South Frontage Road West /Lot 2W, Block 1, Vail Lionshead Filing 2, and setting forth details in regard thereto. (PEC140044) Applicant: Evergreen Lodge at Vail, represented by Mauriello Planning Group Planner: Warren Campbell ACTION: Table to February 9, 2015 MOTION: Kurz SECOND: Cleveland VOTE: 6 -0 -0 3. Approval of January 12, 2015 minutes MOTION: Kurz SECOND: Webb VOTE: 4 -0 -2, (Hopkins /Cleveland recused) 4 hours 4. A request for a recommendation to the Vail Town Council on the adoption of the Vail Valley Medical Center Master Plan, to establish a comprehensive redevelopment plan for the Vail Valley Medical Center, Lot 10 (Town of Vail parking lot), and US Bank Building, located at 181 and 281 West Meadow Drive and 108 South Frontage Road West/ Lots E, F, and 10 Vail Village Filing 2, and Lot D -2, A Resubdivision of Lot D Vail Village Filing 2, and setting forth details in regard thereto. (PEC140011) Applicant: Vail Valley Medical Center, represented by Braun and Associates Planner: Warren Campbell Adoption of VVMC Master Plan (Resolution No. 3, Series of 2015) ACTION: Recommendation of approval with modifications MOTION: Kurz SECOND: Webb VOTE: 5 -0 -1 (Cleveland recused) pQOJ2015 MODIFICATION(S): The applicant shall: • Remove the submittal and revision dates from the title of the document. The applicant shall only include the adoption date and adopting resolution on the cover. • Amend the title of Chapter 8 to state Emergency Helipad. • Amend the Table of Contents to state that the Preliminary Heliport Feasibility and Design Study Report, HeliExperts International LLC has an amended date of January 15, 2015. • Amend paragraph 2 of the left column on page 2 as follows: Far more detailed information on the design, operation and management of future hospital development will be provided during subsequent steps in the Town's development review process. • Amend paragraph 1 of the right column on page 2 to cite Resolution No. 3, Series of 2015 as the adopting resolution. • Amend paragraph 1 of the right column on page 2 as follows: Amendments shall be considered in accordance with the Amendment Process as outlined in the Vail Land Use Plan. Factors to consider in any amendment proposal include: 1. How conditions have change since the Plan was adopted, 2. How the Plan is in error, or 3. How the addition, deletion or change to the Plan is in concert with the Plan in general • Amend Figure 3 on page 5 to change the title of the legend for the exhibit from "Land Use Designations" to "Existing Land Uses" in order to eliminate any confusion with the town's adopted land use categories and designations. • Amend the paragraph on page 11 discussing the West Wing Expansion to cite Figure 8 in order to provide a graphic representation of the text. • Amend the paragraph on page 11 discussing the New East Wing and New Emergency Helipad Building to cite Figure 9 to provide a graphic representation of the text. • Amend paragraph 3 of the right column on page 14 to cite Figure 9 not page 15 in order to be more clear with the intent of the text. • Enlarge Figures 7, 8, and 9 on page 15 to more clearly depict the massing models accompanying the text pQk;32015 • Amend the text on page 17 beneath the Pedestrian Circulation heading to include language stating that a goal of the pedestrian access is to be ADA compliant. • Amend the text on page 18 beneath the Middle Creek heading to identify the need for any proposal altering the west parking lot to comply with any adopted policies or regulations with regard to the preservation and improvement of the Gore Creek and its tributaries. • Amend the text on page 20 beneath the heading of Alternative To Delivery And Service be amended to include language speaking to the need to evaluate the ability for delivery and service vehicles to gain access to the site via the South Frontage Road, include the potential for a shared facility with the Evergreen Lodge, should a land exchange occur. • Amend the text on page 20 beneath the heading of The West Day Lot Design Parameters to strike the word "occasional" from the description of the provision of delivery spaces for WB- 40 or larger trucks. • Amend the text on page 20 beneath the heading of The West Day Lot Design Parameters to include a statement that the provision of a space for larger loading and delivery vehicles will be separate from the vehicular parking area and will not block parking spaces, with the exception of the oxygen truck. • Amend the text on Page 21 under the heading Delivery Facility Management Plan to place the "etc." in the final bullet at the conclusion of the sentence. • Amend the third bullet on page 22 as follows: Evaluate if emergency vehicle access to VVMC is appropriate and approvable via the new main access off of the South Frontage Road, including westbound left turn into VVMC. • Amend Figure 11 on page 23 to include the depiction of a pedestrian circulation route along the southern edge of the South Frontage Road from the Main Vail roundabout west past Middle Creek. • Amend the first paragraph of the left column on page 25 as follows: Subject to CDOT approvals, construction of the roundabout weal will occur after completion of the East Wing and VVMC's new Front Door at the South Frontage Road. • Amend paragraph 2 of the right column on Page 25 to correct the citation to Figure 13 for the interim access design. • Amend the text on page 27 under the heading of Parking Requirements of Master Plan and Expansion to delete the following sentence: pQOJ2015 • Amend the text on page 27 under the heading of Parking Requirements of Master Plan and Expansion to add a sentence noting that at the completion of the project, parking will comply with adopted parking regulations. • Amend the third paragraph of the left column on page 30 to cite Figure 16 on page 31. • Amend the text on page 31 under the heading of Future Steps In The Review Of Emergency Helipad citing the need for an Environmental Impact Report in conjunction with the submittal of the conditional use permit application for review. • Amend the first paragraph of the right column on page 24 to clarify that the ten alternative designs and locations for a roundabout were reviewed and vetted by staff and the applicant and not discussed by the Commission. • Amend the first paragraph of the right column on page 29 to correctly identify the date of the HeliExperts study included within the appendices as January 15, 2015 • Amend the fifth Whereas statement included within draft Resolution No. 3, Series of 2015 to read as follows: WHEREAS, the relocation of the emergency helipad to an on -site location has been thoroughly reviewed by qualified experts and those experts believe the emergency helipad meets or exceeds prescribed FAA regulations and meets the long term emergency helipad needs of the community; and Adoption of Vail Land Use Plan Amendments (Resolution No. 4, Series of 2015) ACTION: Recommendation of approval MOTION: Kurz SECOND: Webb VOTE: 5 -0 -1 (Cleveland recused) Commissioner Cleveland recused himself from this item due to a conflict of interest. He departed the hearing. George Ruther, Director of Community Development introduced the project and discussed how the public hearing is anticipated to progress. Ruther spoke to the possible outcomes of the hearing and how the actions would be recommendations to the Town Council. Ruther spoke to the next steps in the review process of the Master Plan and Land Use Plan Amendments with the Town Council. Ruther also spoke to the purpose and duration of the Master Plan (5 -7 years). Warren Campbell spoke to the outcomes of the meeting and the motions included in the staff report. Campbell spoke to the two separate motions needed for Resolutions Nos. 3 and 4, Series of 2015. Campbell spoke to the staff report and its components. Campbell spoke to three elements that make this master plan more specific than other master plans the PEC may be more familiar with. Campbell walked the PEC through the different sections of the staff report including the background, applicable planning documents, criteria and recommended motions. Campbell proceeded to walk through the more substantive recommend changes to the Master Plan, bypassing issues of grammar and /or layout. Implications of a land swap between VVMC and the Evergreen property were spoken to. Traffic and transit implications for the frontage road in addition to the regulatory and other requirements of the helipad were discussed. Other topics such as employee housing and covenant restrictions were broached. PQk2015 Campbell discussed the documents included in the evaluation of the VVMC MP such as, the Vail Land Use Plan, Vail Transportation Master Plan and the Vail Town Code. Campbell discussed the general and specific goals of the Zoning Code and the General Use Zoning designation. Campbell discussed how the master plan supports and furthers the goals and recommendations of these guiding documents. Lot 10, owned by the TOV, was discussed. Criteria for the proposed amendments to the Vail Land Use Plan were spoken to. An explanation of the attachments was provided. Special attention to the ideas and issues included in a memorandum from the VVHA were put forth. Commissioner Kurz mentioned that among the attachments was a document in support of the VVMC MP from the Vail Valley Partnership Board of Directors. Commissioner Martin asked a question concerning the number and range of loading and delivery bays included within the VVMC MP text. Campbell stated that staff was comfortable with the range provide at this stage of review and inclusion in the Master Plan. Doris Kirschner, CEO of VVMC, introduced the team representing the hospital. Kirschner spoke to the primary drivers of the Master Plan including the helipad and the process up to this point. The need to compromise between the needs of the hospital and the wants of the neighbors and the town was presented Tom Braun, representing the VVMC, presented a recap of the previous meetings before the Commission. Braun proceeded through a discussion of the 13 points raised by the town at the start of the process and how the Master Plan addressed each identified point. The proposed Vail Land Use Plan amendments were spoken of. Tom spoke to the different consultants that were present to assist on a number of topics Skip Hudson, TurnKey Consultants, presented the methodology that was used for evaluating traffic generation. Both interim and build out conditions were presented. Hudson provided details of interim solution to address traffic needs and a build out condition including a roundabout with right in /right out accesses was also presented. An analysis of the West Meadow Drive and Vail Road intersection during construction was presented in addition to an analysis of loading and delivery vehicles on West Meadow Drive. Dr. Reg Franciose spoke to the existing and proposed conditions related to the emergency helipad and the services it provides. The two issues of timing and patient mobility were presented. The challenges presented by a tunnel alternative were provided. Rex Alexander, with Heli Experts, discussed the proposed approach and departure paths. Alexander explained that the proposed path has changed to align with 1 -70 rather than the Frontage Road. He then discussed how the proposed elevated helipad would impact the development potential of adjacent properties. With a 75 foot high heliport, there would be no impacts to the Evergreen property (with the exception of architectural projections). The municipal site would be limited to an approximate 68 foot height limit for a potential development. Alexander then discussed the process of approvals with FAA — that there is 18 month window for completion of construction after their initial sign -off on the design. Casey Batterson, pilot with emergency helicopter operator, spoke to the pilots' perspective. High altitude flight was born in Colorado. Safety is paramount. Any one person on the flight crew of 4 can call off a flight if it is felt to be too dangerous. He then spoke to the differences between landing on- ground and on an elevated platform. An elevated helipad offers more advantages — pQ�%2015 better flight capabilities, security, safety, lift, etc. He also mentioned the planned on -site weather station, which offers additional safety advantages. Braun then spoke to the community's objectives, reiterating some of the points previous speakers made. He discussed loading and delivery and the other issues effecting uses on Meadow Drive in more detail. Braun mentioned the massing concerns associated with an addition to VVMC. A potential pedestrian way was also discussed, as was stream health issues with Middle Creek. Frontage Road access will be right in, right out only in most cases as a result of the proposed roundabout design. Lot 10 was also discussed, as was the potential land exchange. Commissioner Hopkins asked for details on how mechanical equipment will be handled. Braun spoke to the creation of central utility plant interior to the structure, relocation of the emergency generator and the use of a parapet wall and other screening techniques to be used for roof top mechanicals. Commissioner Kurz spoke to the changes in the relocation of the helipad and that noise mitigation should be incorporated into the plan. Commissioner Rediker asked if the applicant had any objections to Community Development's recommendations within the memo. Braun stated that relocating loading and delivery to the Frontage Road was still objectionable. Commissioner Pratt asked Mr. Hudson how the proposed Frontage Road improvements would affect traffic flow and the methodology used. Hudson explained that while approximately 1400 trips would be relocated to the Frontage Road from West Meadow Drive, there was fundamentally no new trips placed upon the Main Vail Roundabout as the traffic for the hospital today (coming from the interstate) uses half the roundabout coming and half the roundabout leaving. In the future, if improvements were implemented as discussed traffic would use one quarter coming and three - quarter of the roundabout leaving. Pratt then asked why helicopters today perform a spiraling maneuver before landing and after take off. Batterson stated he was unsure why a helicopter pilot would spiral up and down to utilize the emergency helipad. He suggested it may have had something to do with wind patterns at the time he witnessed that action. He further suggested it was more likely a circling of the site to perform a ground check observation to make sure conditions were unchanged from the known and that it was safe to land. Pratt asked for a response to the Canadian helicopter expert cited in Mr. Brown's provided email. Alexander responded that Canada has a much different set of rules and that helicopter service is established as a public service (not privatized) with limited resources. He explained that Canada has approximately 19 emergency helicopters operating in the entire country and there are over 900 operating in the United States. He spoke to the fact that helicopters can absolutely operate at elevations above 8,000 feet of elevation, based upon experience and knowledge. Emergency helicopter operations have not been included on the NTSB's top 10 most wanted safety improvement list for the past 2 years. The safe operation of emergency helicopters has only PQ�2015 improved over the decades. He too spoke to the need to perform a high level reconnaissance of the landing site before landing as a potential explanation of the flight patterns witnessed by Pratt. Dr. Franciose also addressed the claims made within the letter. The United States is at an advantage with its number of assets. He spoke to the National Trauma Database and the statistics capture there in terms of the decisions made and reviewed to ensure the greatest chances for survival of patients. Ray Stanton, RES, town's helicopter consultant, wanted to clarify for the record that there are 20 emergency helicopters operating in Canada and 1,020 operating in the United States based upon his last inspection of the registry list. The number of assets the United State has in service results in increased survival statistics as there are assets closer to the need and available when needed. Public Comment: Ed Swinford, resident of Bachelor Gulch, spoke about his experience with Flight for Life as a patient of the VVMC when he had a medical event. He spoke to the fact that the time the emergency helicopter saved in getting him to Denver saved his life. As a real estate agent in the valley, he spoke to the fact that he gets many questions from prospective buyers regarding the level of medical care that can be provided in the within the valley. VVMC and the emergency helipad are important. Gwen Scalpello, resident of 9 Vail Road, said she was wrestling with the data included in the traffic reports and that mentioned in the presentation. She questions if there would be vehicular access to the west parking lot as there was a driveway in that location. She spoke to a concern with regard to the increased traffic on West meadow Drive during the interim construction scenario which had traffic for the US Bank building accessing their parking structure from the south. Jim Lamont, Vail Homeowners Association, spoke to the process and his appreciation of the efforts put forth thus far. He spoke to his belief that our culture (American) is more confrontational when it should be more collaborative. The VVMC has taken on the hard task of developing a master plan and Doris Kirschner has done a great job of nurturing this effort. He mentioned some of his organization's primary concerns — loading and delivery, helipad, etc. He felt what is missing is the option to keep the discussion open within the master plan for some of these issues (loading and delivery and emergency helipad). Lamont thought there was a lack of commitment to other issues, such as the potential round - about, and the operations management plan for loading and delivery. Lamont spoke to a desire to see a refocus from economic development to qualitative infrastructural improvements, such as heated sidewalks, park /playground (take cues from library), noise decreases, etc. He stated the neighborhood would like non - adversarial conversations with the hospital concerning quality of life issues for neighbors. Discussed mechanical equipment being planned within the project and the need to be neighborly (noise impacts). Suggested a need to heat the sidewalks along the West Meadow Drive frontage to ensure safe conditions for patients receiving services at the hospital. Spoke to a need to have appropriate landscape and open space buffers to break up what cold be a large monolithic building. Lamont spoke briefly to the municipal site and its possible use for public parking in the future. In the event the municipal site is utilized for skier parking in the future there needs to be a method to get users safely across the Frontage Road via either a bridge or tunnel. Stated that changes to the transportation strategy for the Frontage Road , including the implementation of roundabouts and restricted turning movements at access points are necessary. pQOJ2015 Joe Stauffer spoke to the history of the hospital. He stated he is a member of the Vail Homeowners Association and that he and many other members support the hospital plan. The impression should not be that the VHA is in opposition. Emergency vehicle sirens can be a nuisance, but when they are coming for you they are a positive. He spoke to the fact that his granddaughter is alive today because of the emergency helicopter service provide by the VVMC. Supports the hospital and its mission and recommends the commission pass on a recommendation of approval. Mark Herron, manager of the Four Seasons, spoke to their support of the hospital and the Master Plan. Provided a story concerning one of his employees and the importance of the emergency helicopter service. He stated that an emergency helipad is a necessary component of a modern resort community. Spoke to how the movement of vehicles to the frontage road may have adverse impacts on the operation of the Four Seasons but to make this work it is acceptable. He concluded by stating that the Four Seasons guests value the resource. [10 minute break] Braun introduced Mr. Hudson to address comments regarding the traffic solutions for the Frontage Road and the numbers contained within the reports. Hudson spoke to the need to reroute traffic utilizing the US Bank Building parking lot temporarily during the construction of the East Wings. Explained how the proposed roundabout solution could not occur until the emergency helipad was relocated to the VVMC site. He suggested that could be as soon as 2019. He explained that the studies spoke to 1,400 trips which is equal to 700 vehicles. A trip is a vehicle coming and going. Braun spoke to several revisions to the 25 proposed staff recommendations for modifications to the Master Plan. Staff acknowledged their acceptance of the proposed amendments to its recommended modifications to the Master Plan. Commissioner Kurz spoke to the challenges of parking. Ruther spoke to the requirements of the General Use District and the role of the Commission in establishing the parking requirement for the development through the review process. Commissioner Rediker requested clarification concerning the development potential which would result in conjunction with a land exchange, specifically related to covenants and infill expansion. Braun agreed that in general most things remain unchanged if the land exchange were to occur. Spoke to the concepts that may be available with the exchange and a change to the covenants. He identified Figure 19 in the Master Plan as a graphic example of what additional development would become available as a result of amended covenants. Commissioner Rediker asked Campbell about the language in the Master Plan (page 30) concerning building height limitations as a result of the emergency helipad take off and approach routes. Campbell cited the presentation given earlier in the hearing by Mr. Alexander which contained and exhibit showing height on the municipal site as being limited to approximately 68 feet. Ruther added that the emergency helipad would be reviewed as a conditional use permit and would have to demonstrate their impacts on adjacent properties, as outlined in the Master Plan. pQW015 Commissioner Rediker asked if the Town is concerned about the expert opinions with regard to the recommended emergency helipad location and the ability to dispute these findings in the future, if it is necessary. Ruther responded that additional information during the conditional use permit review will be required to analyze the specific proposal against the assumptions in the Master Plan. Commissioner Rediker asked about the fact that the reports included in the appendices were commissioned by the applicant and if that should be noted in the Master Plan. Ruther stated that town staff and specialized consultants (traffic and helicopter) have been reviewing the submitted studies. The following additional comments on the proposed Vail Valley Medical Center Master Plan were shared by the individual Commission members. It was decided by the Commissioner members that these individual comments should be shared with the Vail Town Council even though a majority decision on the comments could not be reached by the Commission as a whole. Commissioner Hopkins • Expressed her support for the master plan and VVMC. • Expressed support for the town's Art in Public Places and shared the importance outdoor park or playground on or near the campus site. Lot 10 was cited as a possible location. • Suggested the potential to incorporate something like a "healing garden" as a refuge for patients and visitors to the campus. • Cited a concern with the potential noise impacts associated with the hospital (mechanical and helicopter). • Cited a need to review each conditional use permit application to ensure adequate setbacks and appropriate bulk and scale. • Referenced a photograph shown at an early hearing in the review process showing hardscape on East Meadow Drive up to the building facades. She stated that it would not be appropriate to have this condition repeated with regard to the VVMC redevelopment. Commissioner Kurz • Expressed his support for the Plan but noted a couple of issues where the Master Plan may be deficient because of the challenge in attempting to balance issues to be addressed at the master plan level verses during the review of the conditional use permit application. • He noted that issues /concerns such as quality of life, quality of experience and improving this verdant area of town will need to be addressed at the conditional use permit level. • The result of the conditional use permit process will be to continually make things better as the project moves forward. • Spoke to this area being highly urbanized and the need for the redevelopment to minimize negative impacts. • Shared Hopkin's belief that public art needs to be incorporated into the redevelopment and reviewed during the development review process. Commissioner Rediker • Expressed his support for the plan and the work that has gone into it over the past 9 months. pQkN2015 Cited the first paragraph of the right column on page 24 and the need to clarify that the ten alternative designs and locations for a roundabout were reviewed and vetted by staff and the applicant and not discussed by the Commission. Cited the first paragraph of the right column on page 29 and the need to correctly identify the date of the HeliExperts study included within the appendices as January 15, 2015 Cited the fifth whereas statement of Resolution No. 3, Series of 2015, and the need to make the following change: o WHEREAS, the relocation of the emergency helipad to an on -site location has been thoroughly reviewed by qualified experts and has beeR fGYRd to those experts believe the emergency helipad meets or exceeds the prescribed FAA regulations and meets the long term emergency helipad needs of the community; and Commissioner Martin • Expressed his support for the Plan and thanked the public for their thoughtful and meaningful input and thanked the VVMC for their work effort taking into consideration the town's, the public's and the Planning Commission's concerns on the master plan. • Cited the importance that the required parking per the Town Code needed to be in compliance upon the completion of the East Wing Expansion. • Cited the importance of re- visiting the amendment noting the potential to relocate the loading facilities from Meadow Drive to the South Frontage Road, should the land exchange move forward because with the implementation of the Facilities Management Plan and the role /responsibility of the Deliver Facility Manager outlined in Chapter 5, there may be an opportunity to make this happen. • Cited the importance of the last amendment relating to the need for an Environmental Impact Report with the submittal of the CUP application. Commissioner Pratt • Expressed his appreciation to the applicant for their hard work and efforts to respond to the concerns of the Commission. • Cited a desire to amend the language under the heading of Architecture to strike the reference that "the new architecture character should be consistent with the 2001 Central Wing architecture ". He believed the language should be amended to state "that Vail Alpine architecture was appropriate moving forward". There was informal agreement amongst the Commission regarding this concern but it was felt it did not rise to the level of being included in the Master Plan. • Cited the first sentence of the first paragraph of the left column on Page 21 and a desire to change the word "should" to "may' or "could" with regard to the possibility of loading and delivery continuing to gain access to the site off of West Meadow Drive. • Cited a concern with the language on Page 22 speaking to the traffic improvements anticipated for the South Frontage Road. Specifically, a concern with the statement identifying that many access points would become right in /right out turning movements. He felt that this would be a confusing movement for people unfamiliar with Vail as the idea of turning right to go left was counter intuitive. He was not comfortable including this solution in the plan as it would preclude other solutions from being studied. He felt that the addition of several hundred cars into the Main Vail Roundabout in the afternoon peak would only negatively impact and already busy roundabout. • Expressed regret that a solution other than a +/- 75 -foot tall building with a flat roof for the emergency helipad could not be identified. He understood the necessity for the height based upon adjacent allowable height limits. Spoke to the fact that the Evergreen Lodge could include architectural projections in their design which might necessitate the emergency helipad being even higher. Expressed concern that the structure would be at Pacep�/(?015 a zero setback and be directly at the end of a straight portion of the South Frontage Road and highly visible. Added that plans to step the massing of the building may not make it better, but might make it look larger. Ruther asked for clarifications from the Commission on how they would like to craft their recommendation. Commissioner Kurz offered his opinion that the individual comments will stand on their own and the proposed modifications will stand as agreed upon. Braun spoke to a concern with regard to Pratt's comment regarding architecture and the direction it should take moving forward Ruther explained that the 2001 hospital Central Wing addition was reviewed against the town's adopted design standards and regulations. If it was felt that a different architectural design direction was needed the Commission should include that within the Master Plan. Discussion continued regarding the architecture theme started by the existing Central Wing. Pratt recommended that the discussion be forwarded as commentary to the Town Council. Discussion continued on any changes to the document required vs. commentary to be forwarded to the Town Council. 5. Information Update None 6. Adjournment MOTION: Kurz SECOND: Webb VOTE: 5 -0 -0 The applications and information about the proposals are available for public inspection during regular office hours at the Town of Vail Community Development Department, 75 South Frontage Road. The public is invited to attend the project orientation and the site visits that precede the public hearing in the Town of Vail Community Development Department. Times and order of items are approximate, subject to change, and cannot be relied upon to determine at what time the Planning and Environmental Commission will consider an item. Please call (970) 479 -2138 for additional information. Sign language interpretation is available upon request with 24 -hour notification. Please call (970) 479 -2356, Telephone for the Hearing Impaired, for information. Community Development Department Published January 23, 2015 in the Vail Daily. Paep�/i2015 Towx of vn' 1[1 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: February 3, 2015 ITEM /TOPIC: Consent Agenda: 1) Resolution No. 6, Series of 2015, A Resolution Approving an Intergovernmental Agreement Between the Town of Vail and Colorado Department of Transportation Regarding Vail - Bridge Road Structure Replacement; and Setting Forth Details in Regard Thereto ATTACHMENTS: Resolution No. 6, Series of 2015 2/3/2015 RESOLUTION NO. 6 Series of 2015 A RESOLUTION APPROVING AN INTERGOVERNMENTAL AGREEMENT BETWEEN THE TOWN OF VAIL AND THE COLORADO DEPARTMENT OF TRANSPORTATION REGARDING VAIL- BRIDGE RD STRUCTURE REPLACEMENT; AND SETTING FORTH DETAILS IN REGARD THERETO. WHEREAS, the Town of Vail (the "Town "), in the County of Eagle and State of Colorado is a home rule municipal corporation duly organized and existing under the laws of the State of Colorado and the Town Charter (the "Charter "); and WHEREAS, the members of the Town Council of the Town (the "Council ") have been duly elected and qualified; and WHEREAS, the Town currently has budgeted the required local match; and WHEREAS, the Federal Highway Administration (the "FHWA ") allocates funds for local transportation projects; and WHEREAS, the Town is requesting FHWA funds for the design of the Vail- Bridge Road replacement (the "Project "); and WHEREAS, the Colorado Department of Transportation ( "CDOT ") is responsible for the general administration and supervision of performance by the Town for the Project: and WHEREAS, the Town and CDOT wish to enter into an Intergovernmental Agreement (the "IGA ") authorizing the design of the Project; and WHEREAS, the Council finds and determines that IGA is necessary and will promote the health, safety, morals, and general welfare of the Town; and WHEREAS, the Council's approval of Resolution No. 6, Series 2015, is required to enter into an IGA. NOW THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF VAIL, COLORADO THAT: Section 1. The Council hereby approves the IGA and authorizes the Town Manager to enter into the IGA with CDOT, in substantially the same form as attached hereto as Exhibit A and in a form approved by the Town Attorney. Section 2. This Resolution shall take effect immediately upon its passage. INTRODUCED, PASSED AND ADOPTED at a regular meeting of the Town Council of the Town of Vail held this 2nd day of February, 2015. Andrew P. Daly, Town Mayor ATTEST: Patty McKenny, Town Clerk Resolution No. 6, Series of 2015 2/3/2015 (FMLAWRK) Project: BRO M306 -007 (20095) Region: 03 (WMA) STATE OF COLORADO Department of Transportation Agreement with TOWN OF VAIL TABLE OF CONTENTS Rev. 7/8/09 Routing #: 15 HA3 75418 SAP ID #: 471000554 1. PARTIES ................................................................................................................... ..............................2 - SCOPE OF WORK 2. EFFECTIVE DATE AND NOTICE OF NONLIABILITY ...................................... ..............................2 - LOCAL AGENCY RESOLUTION 3. RECITALS ................................................................................................................ ..............................2 - FUNDING PROVISIONS 4. DEFINITIONS .......................................................................................................... ..............................2 - OPTION LETTER 5. TERM AND EARLY TERMINATION .................................................................... ..............................3 - LOCAL AGENCY CONTRACT ADMINISTRATION CHECKLIST 6. SCOPE OF WORK ................................................................................................... ..............................3 - CERTIFICATION FOR FEDERAL -AID CONTRACTS 7. OPTION LETTER MODIFICATION ....................................................................... ..............................7 - DISADVANTAGED BUSINESS ENTERPRISE 8. PAYMENTS .............................................................................................................. ..............................7 - LOCAL AGENCY PROCEDURES FOR CONSULTANT SERVICES 9. ACCOUNTING ......................................................................................................... ..............................9 FEDERAL -AID CONTRACT PROVISIONS 10. REPORTING - NOTIFICATION ............................................................................ .............................10 FEDERAL REQUIREMENTS 11. LOCAL AGENCY RECORDS ................................................................................ .............................10 - SUPPLEMENTAL FEDERAL PROVISIONS 12. CONFIDENTIAL INFORMATION -STATE RECORDS ....................................... .............................11 13. CONFLICT OF INTEREST ..................................................................................... .............................11 14. REPRESENTATIONS AND WARRANTIES ......................................................... .............................11 15. INSURANCE ........................................................................................................... .............................12 16. DEFAULT - BREACH .............................................................................................. .............................13 17. REMEDIES .............................................................................................................. .............................13 18. NOTICES and REPRESENTATIVES ..................................................................... .............................15 19. RIGHTS IN DATA, DOCUMENTS, AND COMPUTER SOFTWARE ................ .............................15 20. GOVERNMENTAL IMMUNITY ........................................................................... .............................16 21. STATEWIDE CONTRACT MANAGEMENT SYSTEM ....................................... .............................16 22. FEDERAL REQUIREMENTS ................................................................................ .............................16 23. DISADVANTAGED BUSINESS ENTERPRISE ( DBE) ........................................ .............................16 24. DISPUTES ............................................................................................................... .............................17 25. GENERAL PROVISIONS ....................................................................................... .............................17 26. COLORADO SPECIAL PROVISIONS .................................................................. .............................19 27. SIGNATURE PAGE ................................................................................................ .............................21 28. EXHIBIT A - SCOPE OF WORK 29. EXHIBIT B - LOCAL AGENCY RESOLUTION 30. EXHIBIT C - FUNDING PROVISIONS 31. EXHIBIT D - OPTION LETTER 32. EXHIBIT E - LOCAL AGENCY CONTRACT ADMINISTRATION CHECKLIST 33. EXHIBIT F - CERTIFICATION FOR FEDERAL -AID CONTRACTS 34. EXHIBIT G - DISADVANTAGED BUSINESS ENTERPRISE 35. EXHIBIT H - LOCAL AGENCY PROCEDURES FOR CONSULTANT SERVICES 36. EXHIBIT I - FEDERAL -AID CONTRACT PROVISIONS 37. EXHIBIT J - FEDERAL REQUIREMENTS 38. EXHIBIT K - SUPPLEMENTAL FEDERAL PROVISIONS 2/3/2015 1. PARTIES THIS AGREEMENT is entered into by and between TOWN OF VAIL (hereinafter called the "Local Agency "), and the STATE OF COLORADO acting by and through the Department of Transportation (hereinafter called the "State" or "CDOT "). 2. EFFECTIVE DATE AND NOTICE OF NONLIABILITY This Agreement shall not be effective or enforceable until it is approved and signed by the Colorado State Controller or their designee (hereinafter called the "Effective Date "). The State shall not be liable to pay or reimburse the Local Agency for any performance hereunder, including, but not limited to costs or expenses incurred, or be bound by any provision hereof prior to the Effective Date. 3. RECITALS A. Authority, Appropriation, and Approval Authority exists in the law and funds have been budgeted, appropriated and otherwise made available and a sufficient unencumbered balance thereof remains available for payment and the required approval, clearance and coordination have been accomplished from and with appropriate agencies. i. Federal Authority Pursuant to Title I, Subtitle A, Section 1108 of the "Transportation Equity Act for the 21 st Century" of 1998 (TEA -21) and/or the "Safe, Accountable, Flexible, Efficient Transportation Equity Act: A Legacy for Users" (SAFETEA -LU) of 2005 and to applicable provisions of Title 23 of the United States Code and implementing regulations at Title 23 of the Code of Federal Regulations, as may be amended, (collectively referred to hereinafter as the "Federal Provisions "), certain federal funds have been and are expected to continue to be allocated for transportation projects requested by the Local Agency and eligible under the Surface Transportation Improvement Program that has been proposed by the State and approved by the Federal Highway Administration ( "FHWA "). ii. State Authority Pursuant to CRS §43 -1 -223 and to applicable portions of the Federal Provisions, the State is responsible for the general administration and supervision of performance of projects in the Program, including the administration of federal funds for a Program project performed by a Local Agency under a contract with the State. This Agreement is executed under the authority of CRS § §29 -1 -203, 43 -1 -110; 43 -1 -116, 43- 2- 101(4)(c) and 43 -2- 104.5. B. Consideration The Parties acknowledge that the mutual promises and covenants contained herein and other good and valuable consideration are sufficient and adequate to support this Agreement. C. Purpose The purpose of this Agreement is to disburse Federal funds to the Local Agency pursuant to CDOT's Stewardship Agreement with the FHWA. D. References All references in this Agreement to sections (whether spelled out or using the § symbol), subsections, exhibits or other attachments, are references to sections, subsections, exhibits or other attachments contained herein or incorporated as a part hereof, unless otherwise noted. 4. DEFINITIONS The following terms as used herein shall be construed and interpreted as follows: A. Agreement or Contract "Agreement" or "Contract" means this Agreement, its terms and conditions, attached exhibits, documents incorporated by reference under the terms of this Agreement, and any future modifying agreements, exhibits, attachments or references that are incorporated pursuant to Colorado State Fiscal Rules and Policies. B. Agreement Funds "Agreement Funds" means funds payable by the State to Local Agency pursuant to this Agreement. C. Budget "Budget" means the budget for the Work described in Exhibit C. D. Consultant and Contractor Document Builder Generated 2/3/2015 Page 2 of 21 "Consultant" means a professional engineer or designer hired by Local Agency to design the Work and "Contractor" means the general construction contractor hired by Local Agency to construct the Work. E Evaluation "Evaluation" means the process of examining the Local Agency's Work and rating it based on criteria established in §6 and Exhibits A and E. F. Exhibits and Other Attachments The following exhibit(s) are attached hereto and incorporated by reference herein: Exhibit A (Scope of Work), Exhibit B (Resolution), Exhibit C (Funding Provisions), Exhibit D (Option Letter), Exhibit E (Checklist), Exhibit F (Certification for Federal -Aid Funds), Exhibit G (Disadvantaged Business Enterprise), Exhibit H (Local Agency Procedures), Exhibit I (Federal -Aid Contract Provisions), Exhibit J (Federal Requirements) and Exhibit K (Supplemental Federal Provisions). G. Goods "Goods" means tangible material acquired, produced, or delivered by the Local Agency either separately or in conjunction with the Services the Local Agency renders hereunder. H. Oversight "Oversight" means the term as it is defined in the Stewardship Agreement between CDOT and the Federal Highway Administration ( "FHWA ") and as it is defined in the Local Agency Manual. I. Party or Parties "Party" means the State or the Local Agency and "Parties" means both the State and the Local Agency J. Work Budget Work Budget means the budget described in Exhibit C. K. Services "Services" means the required services to be performed by the Local Agency pursuant to this Contract. L. Work "Work" means the tasks and activities the Local Agency is required to perform to fulfill its obligations under this Contract and Exhibits A and E, including the performance of the Services and delivery of the Goods. M. Work Product "Work Product" means the tangible or intangible results of the Local Agency's Work, including, but not limited to, software, research, reports, studies, data, photographs, negatives or other finished or unfinished documents, drawings, models, surveys, maps, materials, or work product of any type, including drafts. 5. TERM AND EARLY TERMINATION The Parties' respective performances under this Agreement shall commence on the Effective Date. This Agreement shall terminate after five (5) years of state controllers signature in section 27, unless sooner terminated or completed as demonstrated by final payment and final audit. 6. SCOPE OF WORK A. Completion The Local Agency shall complete the Work and other obligations as described herein in Exhibit A. Work performed prior to the Effective Date or after final acceptance shall not be considered part of the Work. B. Goods and Services The Local Agency shall procure Goods and Services necessary to complete the Work. Such procurement shall be accomplished using the Contract Funds and shall not increase the maximum amount payable hereunder by the State. C. Employees All persons employed hereunder by the Local Agency, or any Consultants or Contractors shall be considered the Local Agency's, Consultants', or Contractors' employee(s) for all purposes and shall not be employees of the State for any purpose. D. State and Local Agency Commitments i. Design If the Work includes preliminary design or final design or design work sheets, or special provisions and estimates (collectively referred to as the "Plans "), the Local Agency shall comply with and be responsible for satisfying the following requirements: Document Builder Generated 2/3/2015 Page 3 of 21 a) Perform or provide the Plans to the extent required by the nature of the Work. b) Prepare final design in accordance with the requirements of the latest edition of the American Association of State Highway Transportation Officials (AASHTO) manual or other standard, such as the Uniform Building Code, as approved by the State. c) Prepare provisions and estimates in accordance with the most current version of the State's Roadway and Bridge Design Manuals and Standard Specifications for Road and Bridge Construction or Local Agency specifications if approved by the State. d) Include details of any required detours in the Plans in order to prevent any interference of the construction Work and to protect the traveling public. e) Stamp the Plans produced by a Colorado Registered Professional Engineer. f) Provide final assembly of Plans and all other necessary documents. g) Be responsible for the Plans' accuracy and completeness. h) Make no further changes in the Plans following the award of the construction contract to contractor unless agreed to in writing by the Parties. The Plans shall be considered final when approved in writing by CDOT and when final they shall be incorporated herein. ii. Local Agency Work a) Local Agency shall comply with the requirements of the Americans With Disabilities Act (ADA), and applicable federal regulations and standards as contained in the document "ADA Accessibility Requirements in CDOT Transportation Projects ". b) Local Agency shall afford the State ample opportunity to review the Plans and make any changes in the Plans that are directed by the State to comply with FHWA requirements. c) Local Agency may enter into a contract with a Consultant to perform all or any portion of the Plans and /or of construction administration. Provided, however, if federal -aid funds are involved in the cost of such Work to be done by such Consultant, such Consultant contract (and the performance /provision of the Plans under the contract) must comply with all applicable requirements of 23 C.F.R. Part 172 and with any procedures implementing those requirements as provided by the State, including those in Exhibit H. If the Local Agency enters into a contract with a Consultant for the Work: (1) Local Agency shall submit a certification that procurement of any Consultant contract complies with the requirements of 23 C.F.R. 172.5(1) prior to entering into such Consultant contract, subject to the State's approval. If not approved by the State, the Local Agency shall not enter into such Consultant contract. (2) Local Agency shall ensure that all changes in the Consultant contract have prior approval by the State and FHWA and that they are in writing. Immediately after the Consultant contract has been awarded, one copy of the executed Consultant contract and any amendments shall be submitted to the State. (3) Local Agency shall require that all billings under the Consultant contract comply with the State's standardized billing format. Examples of the billing formats are available from the CDOT Agreements Office. (4) Local Agency (and any Consultant) shall comply with 23 C.F.R. 172.5(b) and (d) and use the CDOT procedures described in Exhibit H to administer the Consultant contract. (5) Local Agency may expedite any CDOT approval of its procurement process and/or Consultant contract by submitting a letter to CDOT from the Local Agency's attorney /authorized representative certifying compliance with Exhibit H and 23 C.F.R. 172.5(b)and (d). (6) Local Agency shall ensure that the Consultant contract complies with the requirements of 49 CFR 18.36(i) and contains the following language verbatim: (a) The design work under this Agreement shall be compatible with the requirements of the contract between the Local Agency and the State (which is incorporated herein by this reference) for the design/construction of the project. The State is an intended third -party beneficiary of this agreement for that purpose. (b) Upon advertisement of the project work for construction, the consultant shall make available services as requested by the State to assist the State in the evaluation of construction and the resolution of construction problems that may arise during the construction of the project. Document Builder Generated 2/3/2015 Page 4 of 21 (c) The consultant shall review the Construction Contractor's shop drawings for conformance with the contract documents and compliance with the provisions of the State's publication, Standard Specifications for Road and Bridge Construction, in connection with this work. (d) The State, in its sole discretion, may review construction plans, special provisions and estimates and may require the Local Agency to make such changes therein as the State determines necessary to comply with State and FHWA requirements. iii. Construction If the Work includes construction, the Local Agency shall perform the construction in accordance with the approved design plans and/or administer the construction in accordance with Exhibit E. Such administration shall include Work inspection and testing; approving sources of materials; performing required plant and shop inspections; documentation of contract payments, testing and inspection activities; preparing and approving pay estimates; preparing, approving and securing the funding for contract modification orders and minor contract revisions; processing Construction Contractor claims; construction supervision; and meeting the Quality Control requirements of the FHWA/CDOT Stewardship Agreement, as described in the Local Agency Contract Administration Checklist. a) If the Local Agency is performing the Work, the State may, after providing written notice of the reason for the suspension to the Local Agency, suspend the Work, wholly or in part, due to the failure of the Local Agency or its Contractor to correct conditions which are unsafe for workers or for such periods as the State may deem necessary due to unsuitable weather, or for conditions considered unsuitable for the prosecution of the Work, or for any other condition or reason deemed by the State to be in the public interest. b) The Local Agency shall be responsible for the following: (1) Appointing a qualified professional engineer, licensed in the State of Colorado, as the Local Agency Project Engineer (LAPE), to perform engineering administration. The LAPE shall administer the Work in accordance with this Agreement, the requirements of the construction contract and applicable State procedures. (2) For the construction of the Work, advertising the call for bids upon approval by the State and awarding the construction contract(s) to the low responsible bidder(s). (a) All advertising and bid awards, pursuant to this agreement, by the Local Agency shall comply with applicable requirements of 23 U.S.C. § 112 and 23 C.F.R. Parts 633 and 635 and C.R.S. § 24 -92 -101 et seq. Those requirements include, without limitation, that the Local Agency and its Contractor shall incorporate Form 1273 (Exhibit I) in its entirety verbatim into any subcontract(s) for those services as terms and conditions therefore, as required by 23 C.F.R. 633.102(e). (b) The Local Agency may accept or reject the proposal of the apparent low bidder for Work on which competitive bids have been received. The Local Agency must accept or reject such bid within three (3) working days after they are publicly opened. (c) As part of accepting bid awards, the Local Agency shall provide additional funds, subject to their availability and appropriation, necessary to complete the Work if no additional federal -aid funds are available. (3) The requirements of this §6(13)(iii)(c)(2) also apply to any advertising and awards made by the State. (4) If all or part of the Work is to be accomplished by the Local Agency's personnel (i.e. by force account) rather than by a competitive bidding process, the Local Agency shall perform such work in accordance with pertinent State specifications and requirements of 23 C.F.R. 635, Subpart B, Force Account Construction. (a) Such Work will normally be based upon estimated quantities and firm unit prices agreed to between the Local Agency, the State and FHWA in advance of the Work, as provided for in 23 C.R.F. 635.204(c). Such agreed unit prices shall constitute a commitment as to the value of the Work to be performed. (b) An alternative to the preceding subsection is that the Local Agency may agree to participate in the Work based on actual costs of labor, equipment rental, materials supplies and supervision necessary to complete the Work. Where actual costs are used, eligibility of cost items shall be evaluated for compliance with 48 C.F.R. Part 31. Document Builder Generated 2/3/2015 Page 5 of 21 (c) If the State provides matching funds under this Agreement, rental rates for publicly owned equipment shall be determined in accordance with the State's Standard Specifications for Road and Bridge Construction § 109.04. (d) All Work being paid under force account shall have prior approval of the State and/or FHWA and shall not be initiated until the State has issued a written notice to proceed. E. State's Commitments a) The State will perform a final project inspection of the Work as a quality control/assurance activity. When all Work has been satisfactorily completed, the State will sign the FHWA Form 1212. b) Notwithstanding any consents or approvals given by the State for the Plans, the State shall not be liable or responsible in any manner for the structural design, details or construction of any major structures designed by, or that are the responsibility of, the Local Agency as identified in the Local Agency Contract Administration Checklist, Exhibit E. F. ROW and Acquisition/Relocation a) If the Local Agency purchases a right of way for a State highway, including areas of influence, the Local Agency shall immediately convey title to such right of way to CDOT after the Local Agency obtains title. b) Any acquisition/relocation activities shall comply with all applicable federal and state statutes and regulations, including but not limited to the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 as amended and the Uniform Relocation Assistance and Real Property Acquisition Policies for Federal and Federally Assisted Programs as amended (49 C.F.R. Part 24), CDOT's Right of Way Manual, and CDOT's Policy and Procedural Directives. c) The Parties' respective compliance responsibilities depend on the level of federal participation; provided however, that the State always retains Oversight responsibilities. d) The Parties' respective responsibilities under each level in CDOT's Right of Way Manual (located at http: // www.dot.state.co.us /ROW_ManuaV) and reimbursement for the levels will be under the following categories: (1) Right of way acquisition (3111) for federal participation and non - participation; (2) Relocation activities, if applicable (3109); (3) Right of way incidentals, if applicable (expenses incidental to acquisition/relocation of right of way — 3114). G. Utilities If necessary, the Local Agency shall be responsible for obtaining the proper clearance or approval from any utility company which may become involved in the Work. Prior to the Work being advertised for bids, the Local Agency shall certify in writing to the State that all such clearances have been obtained. a) Railroads If the Work involves modification of a railroad company's facilities and such modification will be accomplished by the railroad company, the Local Agency shall make timely application to the Public Utilities commission requesting its order providing for the installation of the proposed improvements and not proceed with that part of the Work without compliance. The Local Agency shall also establish contact with the railroad company involved for the purpose of complying with applicable provisions of 23 C.F.R. 646, subpart B, concerning federal -aid projects involving railroad facilities and: b) Execute an agreement setting out what work is to be accomplished and the location(s) thereof, and which costs shall be eligible for federal participation. c) Obtain the railroad's detailed estimate of the cost of the Work. d) Establish future maintenance responsibilities for the proposed installation. e) Proscribe future use or dispositions of the proposed improvements in the event of abandonment or elimination of a grade crossing. f) Establish future repair and/or replacement responsibilities in the event of accidental destruction or damage to the installation. H. Environmental Obligations The Local Agency shall perform all Work in accordance with the requirements of the current federal and state environmental regulations including the National Environmental Policy Act of 1969 (NEPA) as applicable. Document Builder Generated 2/3/2015 Page 6 of 21 I. Maintenance Obligations The Local Agency shall maintain and operate the Work constructed under this Agreement at its own cost and expense during their useful life, in a manner satisfactory to the State and FHWA, and the Local Agency shall provide for such maintenance and operations obligations each year. Such maintenance and operations shall be conducted in accordance with all applicable statutes, ordinances and regulations pertaining to maintaining such improvements. The State and FHWA may make periodic inspections to verify that such improvements are being adequately maintained. 7. OPTION LETTER MODIFICATION An option letter may be used to add a phase without increasing total budgeted funds, increase or decrease the encumbrance amount as shown on Exhibit C, and/or transfer funds from one phase to another. Option letter modification is limited to the specific scenarios listed below. The option letter shall not be deemed valid until signed by the State Controller or an authorized delegate. A. Option to add a phase and /or increase or decrease the total encumbrance amount. The State may require the Local Agency to begin a phase that may include Design, Construction, Environmental, Utilities, ROW Incidentals or Miscellaneous (this does not apply to Acquisition/Relocation or Railroads) as detailed in Exhibit A and at the same terms and conditions stated in the original Agreement, with the total budgeted funds remaining the same. The State may simultaneously increase and/or decrease the total encumbrance amount by replacing the original funding exhibit (Exhibit C) in the original Agreement with an updated Exhibit C -1 (subsequent exhibits to Exhibit C -1 shall be labeled C -2, C -3, etc). The State may exercise this option by providing a fully executed option to the Local Agency within thirty (30) days before the initial targeted start date of the phase, in a form substantially equivalent to Exhibit D. If the State exercises this option, the Agreement will be considered to include this option provision. B. Option to transfer funds from one phase to another phase. The State may require or permit the Local Agency to transfer funds from one phase (Design, Construction, Environmental, Utilities, ROW Incidentals or Miscellaneous) to another as a result of changes to state, federal, and local match. The original funding exhibit (Exhibit C) in the original Agreement will be replaced with an updated Exhibit C -1 (subsequent exhibits to Exhibit C -1 shall be labeled C -2, C -3, etc.) and attached to the option letter. The funds transferred from one phase to another are subject to the same terms and conditions stated in the original Agreement with the total budgeted funds remaining the same. The State may unilaterally exercise this option by providing a fully executed option to the Local Agency within thirty (30) days before the initial targeted start date of the phase, in a form substantially equivalent to Exhibit D. Any transfer of funds from one phase to another is limited to an aggregate maximum of 24.99% of the original dollar amount of either phase affected by a transfer. A bilateral amendment is required for any transfer exceeding 24.99% of the original dollar amount of the phase affected by the increase or decrease. C. Option to do both Options A and B. The State may require the Local Agency to add a phase as detailed in Exhibit A, and encumber and transfer funds from one phase to another. The original funding exhibit (Exhibit C) in the original Agreement will be replaced with an updated Exhibit C -1 (subsequent exhibits to Exhibit C -1 shall be labeled C -2, C -3, etc.) and attached to the option letter. The addition of a phase and encumbrance and transfer of funds are subject to the same terms and conditions stated in the original Agreement with the total budgeted funds remaining the same. The State may unilaterally exercise this option by providing a fully executed option to the Local Agency within thirty (30) days before the initial targeted start date of the phase, in a form substantially equivalent to Exhibit D. 8. PAYMENTS The State shall, in accordance with the provisions of this §8, pay the Local Agency in the amounts and using the methods set forth below: A. Maximum Amount The maximum amount payable is set forth in Exhibit C as determined by the State from available funds. Payments to the Local Agency are limited to the unpaid encumbered balance of the Contract set forth in Exhibit C. The Local Agency shall provide its match share of the costs as evidenced by an appropriate Document Builder Generated 2/3/2015 Page 7 of 21 ordinance /resolution or other authority letter which expressly authorizes the Local Agency the authority to enter into this Agreement and to expend its match share of the Work. A copy of such ordinance /resolution or authority letter is attached hereto as Exhibit B. B. Payment i. Advance, Interim and Final Payments Any advance payment allowed under this Contract or in Exhibit C shall comply with State Fiscal Rules and be made in accordance with the provisions of this Contract or such Exhibit. The Local Agency shall initiate any payment requests by submitting invoices to the State in the form and manner, approved by the State. ii. Interest The State shall fully pay each invoice within 45 days of receipt thereof if the amount invoiced represents performance by the Local Agency previously accepted by the State. Uncontested amounts not paid by the State within 45 days shall bear interest on the unpaid balance beginning on the 46th day at a rate not to exceed one percent per month until paid in full; provided, however, that interest shall not accrue on unpaid amounts that are subject to a good faith dispute. The Local Agency shall invoice the State separately for accrued interest on delinquent amounts. The billing shall reference the delinquent payment, the number of days interest to be paid and the interest rate. iii. Available Funds - Contingency- Termination The State is prohibited by law from making commitments beyond the term of the State's current fiscal year. Therefore, the Local Agency's compensation beyond the State's current Fiscal Year is contingent upon the continuing availability of State appropriations as provided in the Colorado Special Provisions. The State's performance hereunder is also contingent upon the continuing availability of federal funds. Payments pursuant to this Contract shall be made only from available funds encumbered for this Contract and the State's liability for such payments shall be limited to the amount remaining of such encumbered funds. If State or federal funds are not appropriated, or otherwise become unavailable to fund this Contract, the State may terminate this Contract immediately, in whole or in part, without further liability in accordance with the provisions hereof. iv. Erroneous Payments At the State's sole discretion, payments made to the Local Agency in error for any reason, including, but not limited to overpayments or improper payments, and unexpended or excess funds received by the Local Agency, may be recovered from the Local Agency by deduction from subsequent payments under this Contract or other contracts, Agreements or agreements between the State and the Local Agency or by other appropriate methods and collected as a debt due to the State. Such funds shall not be paid to any party other than the State. C. Use of Funds Contract Funds shall be used only for eligible costs identified herein. D. Matching Funds The Local Agency shall provide matching funds as provided in §8.A. and Exhibit C. The Local Agency shall have raised the full amount of matching funds prior to the Effective Date and shall report to the State regarding the status of such funds upon request. The Local Agency's obligation to pay all or any part of any matching funds, whether direct or contingent, only extend to funds duly and lawfully appropriated for the purposes of this Agreement by the authorized representatives of the Local Agency and paid into the Local Agency's treasury. The Local Agency represents to the State that the amount designated "Local Agency Matching Funds" in Exhibit C has been legally appropriated for the purpose of this Agreement by its authorized representatives and paid into its treasury. The Local Agency does not by this Agreement irrevocably pledge present cash reserves for payments in future fiscal years, and this Agreement is not intended to create a multiple - fiscal year debt of the Local Agency. The Local Agency shall not pay or be liable for any claimed interest, late charges, fees, taxes or penalties of any nature, except as required by the Local Agency's laws or policies. E. Reimbursement of Local Agency Costs The State shall reimburse the Local Agency's allowable costs, not exceeding the maximum total amount described in Exhibit C and §8. The applicable principles described in 49 C.F.R. 18 Subpart C and 49 C.F.R. 18.22 shall govern the State's obligation to reimburse all costs incurred by the Local Agency and Document Builder Generated 2/3/2015 Page 8 of 21 submitted to the State for reimbursement hereunder, and the Local Agency shall comply with all such principles. The State shall reimburse the Local Agency for the federal -aid share of properly documented costs related to the Work after review and approval thereof, subject to the provisions of this Agreement and Exhibit C. However, any costs incurred by the Local Agency prior to the date of FHWA authorization for the Work and prior to the Effective Date shall not be reimbursed absent specific FHWA and State Controller approval thereof. Costs shall be: i. Reasonable and Necessary Reasonable and necessary to accomplish the Work and for the Goods and Services provided. ii. Net Cost Actual net cost to the Local Agency (i.e. the price paid minus any items of value received by the Local Agency that reduce the cost actually incurred). 9. ACCOUNTING The Local Agency shall establish and maintain accounting systems in accordance with generally accepted accounting standards (a separate set of accounts, or as a separate and integral part of its current accounting scheme). Such accounting systems shall, at a minimum, provide as follows: A. Local Agency Performing the Work If Local Agency is performing the Work, all allowable costs, including any approved services contributed by the Local Agency or others, shall be documented using payrolls, time records, invoices, contracts, vouchers, and other applicable records. B. Local Agency- Checks or Draws Checks issued or draws made by the Local Agency shall be made or drawn against properly signed vouchers detailing the purpose thereof. All checks, payrolls, invoices, contracts, vouchers, orders, and other accounting documents shall be on file in the office of the Local Agency ,clearly identified, readily accessible, and to the extent feasible, kept separate and apart from all other Work documents. C. State - Administrative Services The State may perform any necessary administrative support services required hereunder. The Local Agency shall reimburse the State for the costs of any such services from the Budget as provided for in Exhibit C. If FHWA funding is not available or is withdrawn, or if the Local Agency terminates this Agreement prior to the Work being approved or completed, then all actual incurred costs of such services and assistance provided by the State shall be the Local Agency's sole expense. D. Local Agency- Invoices The Local Agency's invoices shall describe in detail the reimbursable costs incurred by the Local Agency for which it seeks reimbursement, the dates such costs were incurred and the amounts thereof, and shall not be submitted more often than monthly. E. Invoicing Within 60 Days The State shall not be liable to reimburse the Local Agency for any costs unless CDOT receives such invoices within 60 days after the date for which payment is requested, including final invoicing. Final payment to the Local Agency may be withheld at the discretion of the State until completion of final audit. Any costs incurred by the Local Agency that are not allowable under 49 C.F.R. 18 shall be reimbursed by the Local Agency, or the State may offset them against any payments due from the State to the Local Agency. F. Reimbursement of State Costs CDOT shall perform Oversight and the Local Agency shall reimburse CDOT for its related costs. The Local Agency shall pay invoices within 60 days after receipt thereof. If the Local Agency fails to remit payment within 60 days, at CDOT's request, the State is authorized to withhold an equal amount from future apportionment due the Local Agency from the Highway Users Tax Fund and to pay such funds directly to CDOT. Interim funds shall be payable from the State Highway Supplementary Fund (400) until CDOT is reimbursed. If the Local Agency fails to make payment within 60 days, it shall pay interest to the State at a rate of one percent per month on the delinquent amounts until the billing is paid in full. CDOT's invoices shall describe in detail the reimbursable costs incurred, the dates incurred and the amounts thereof, and shall not be submitted more often than monthly. Document Builder Generated 2/3/2015 Page 9 of 21 10. REPORTING -NOTIFICATION Reports, Evaluations, and Reviews required under this §10 shall be in accordance with the procedures of and in such form as prescribed by the State and in accordance with §18, if applicable. A. Performance, Progress, Personnel, and Funds The Local Agency shall submit a report to the State upon expiration or sooner termination of this Agreement, containing an Evaluation and Review of the Local Agency's performance and the final status of the Local Agency's obligations hereunder. B. Litigation Reporting Within 10 days after being served with any pleading related to this Agreement, in a legal action filed with a court or administrative agency, the Local Agency shall notify the State of such action and deliver copies of such pleadings to the State's principal representative as identified herein. If the State or its principal representative is not then serving, such notice and copies shall be delivered to the Executive Director of CDOT. C. Noncompliance The Local Agency's failure to provide reports and notify the State in a timely manner in accordance with this §10 may result in the delay of payment of funds and /or termination as provided under this Agreement. D. Documents Upon request by the State, the Local Agency shall provide the State, or its authorized representative, copies of all documents, including contracts and subcontracts, in its possession related to the Work. 11. LOCAL AGENCY RECORDS A. Maintenance The Local Agency shall make, keep, maintain, and allow inspection and monitoring by the State of a complete file of all records, documents, communications, notes and other written materials, electronic media files, and communications, pertaining in any manner to the Work or the delivery of Services (including, but not limited to the operation of programs) or Goods hereunder. The Local Agency shall maintain such records until the last to occur of the following: (i) a period of three years after the date this Agreement is completed or terminated, or (ii) three years after final payment is made hereunder, whichever is later, or (iii) for such further period as may be necessary to resolve any pending matters, or (iv) if an audit is occurring, or the Local Agency has received notice that an audit is pending, then until such audit has been completed and its findings have been resolved (collectively, the "Record Retention Period "). B. Inspection The Local Agency shall permit the State, the federal government and any other duly authorized agent of a governmental agency to audit, inspect, examine, excerpt, copy and /or transcribe the Local Agency's records related to this Agreement during the Record Retention Period to assure compliance with the terms hereof or to evaluate the Local Agency's performance hereunder. The State reserves the right to inspect the Work at all reasonable times and places during the term of this Agreement, including any extension. If the Work fails to conform to the requirements of this Agreement, the State may require the Local Agency promptly to bring the Work into conformity with Agreement requirements, at the Local Agency's sole expense. If the Work cannot be brought into conformance by re- performance or other corrective measures, the State may require the Local Agency to take necessary action to ensure that future performance conforms to Agreement requirements and may exercise the remedies available under this Agreement at law or in equity in lieu of or in conjunction with such corrective measures. C. Monitoring The Local Agency also shall permit the State, the federal government or any other duly authorized agent of a governmental agency, in their sole discretion, to monitor all activities conducted by the Local Agency pursuant to the terms of this Agreement using any reasonable procedure, including, but not limited to: internal evaluation procedures, examination of program data, special analyses, on -site checking, formal audit examinations, or any other procedures. All such monitoring shall be performed in a manner that shall not unduly interfere with the Local Agency's performance hereunder. D. Final Audit Report Document Builder Generated 2/3/2015 Page 10 of 21 If an audit is performed on the Local Agency's records for any fiscal year covering a portion of the term of this Agreement, the Local Agency shall submit a copy of the final audit report to the State or its principal representative at the address specified herein. 12. CONFIDENTIAL INFORMATION -STATE RECORDS The Local Agency shall comply with the provisions of this §12 if it becomes privy to confidential information in connection with its performance hereunder. Confidential information, includes, but is not necessarily limited to, state records, personnel records, and information concerning individuals. Nothing in this §12 shall be construed to require the Local Agency to violate the Colorado Open Records Act, C.R.S. §§ 24 -72 -1001 et seq. A. Confidentiality The Local Agency shall keep all State records and information confidential at all times and to comply with all laws and regulations concerning confidentiality of information. Any request or demand by a third party for State records and information in the possession of the Local Agency shall be immediately forwarded to the State's principal representative. B. Notification The Local Agency shall notify its agents, employees and assigns who may come into contact with State records and confidential information that each is subject to the confidentiality requirements set forth herein, and shall provide each with a written explanation of such requirements before they are permitted to access such records and information. C. Use, Security, and Retention Confidential information of any kind shall not be distributed or sold to any third party or used by the Local Agency or its agents in any way, except as authorized by the Agreement and as approved by the State. The Local Agency shall provide and maintain a secure environment that ensures confidentiality of all State records and other confidential information wherever located. Confidential information shall not be retained in any files or otherwise by the Local Agency or its agents, except as set forth in this Agreement and approved by the State. D. Disclosure - Liability Disclosure of State records or other confidential information by the Local Agency for any reason may be cause for legal action by third parties against the Local Agency, the State or their respective agents. The Local Agency is prohibited from providing indemnification to the State pursuant to the Constitution of the State of Colorado, Article XI, Section 1, however, the Local Agency shall be responsible for any and all claims, damages, liability and court awards including costs, expenses, and attorney fees and related costs, incurred as a result of any act or omission by the Local Agency, or its employees, agents, or assignees pursuant to this §12. 13. CONFLICT OF INTEREST The Local Agency shall not engage in any business or personal activities or practices or maintain any relationships which conflict in any way with the full performance of the Local Agency's obligations hereunder. The Local Agency acknowledges that with respect to this Agreement even the appearance of a conflict of interest is harmful to the State's interests. Absent the State's prior written approval, the Local Agency shall refrain from any practices, activities or relationships that reasonably appear to be in conflict with the full performance of the Local Agency's obligations to the State hereunder. If a conflict or appearance exists, or if the Local Agency is uncertain whether a conflict or the appearance of a conflict of interest exists, the Local Agency shall submit to the State a disclosure statement setting forth the relevant details for the State's consideration. Failure to promptly submit a disclosure statement or to follow the State's direction in regard to the apparent conflict constitutes a breach of this Agreement. 14. REPRESENTATIONS AND WARRANTIES The Local Agency makes the following specific representations and warranties, each of which was relied on by the State in entering into this Agreement. A. Standard and Manner of Performance The Local Agency shall professional standard of Agreement. perform its obligations hereunder, including in accordance with the highest care, skill and diligence and in the sequence and manner set forth in this Document Builder Generated 2/3/2015 Page 11 of 21 B. Legal Authority — The Local Agency and the Local Agency's Signatory The Local Agency warrants that it possesses the legal authority to enter into this Agreement and that it has taken all actions required by its procedures, by -laws, and /or applicable laws to exercise that authority, and to lawfully authorize its undersigned signatory to execute this Agreement, or any part thereof, and to bind the Local Agency to its terms. If requested by the State, the Local Agency shall provide the State with proof of the Local Agency's authority to enter into this Agreement within 15 days of receiving such request. C. Licenses, Permits, Etc. The Local Agency represents and warrants that as of the Effective Date it has, and that at all times during the term hereof it shall have, at its sole expense, all licenses, certifications, approvals, insurance, permits, and other authorization required by law to perform its obligations hereunder. The Local Agency warrants that it shall maintain all necessary licenses, certifications, approvals, insurance, permits, and other authorizations required to properly perform this Agreement, without reimbursement by the State or other adjustment in Agreement Funds. Additionally, all employees and agents of the Local Agency performing Services under this Agreement shall hold all required licenses or certifications, if any, to perform their responsibilities. The Local Agency, if a foreign corporation or other foreign entity transacting business in the State of Colorado, further warrants that it currently has obtained and shall maintain any applicable certificate of authority to transact business in the State of Colorado and has designated a registered agent in Colorado to accept service of process. Any revocation, withdrawal or non - renewal of licenses, certifications, approvals, insurance, permits or any such similar requirements necessary for the Local Agency to properly perform the terms of this Agreement shall be deemed to be a material breach by the Local Agency and constitute grounds for termination of this Agreement. 15. INSURANCE The Local Agency and its contractors shall obtain and maintain insurance as specified in this section at all times during the term of this Agreement: All policies evidencing the insurance coverage required hereunder shall be issued by insurance companies satisfactory to the Local Agency and the State. A. The Local Agency i. Public Entities If the Local Agency is a "public entity" within the meaning of the Colorado Governmental Immunity Act, CRS §24 -10 -101, et seq., as amended (the "GIA "), then the Local Agency shall maintain at all times during the term of this Agreement such liability insurance, by commercial policy or self - insurance, as is necessary to meet its liabilities under the GIA. The Local Agency shall show proof of such insurance satisfactory to the State, if requested by the State. The Local Agency shall require each Agreement with their Consultant and Contractor, that are providing Goods or Services hereunder, to include the insurance requirements necessary to meet Consultant or Contractor liabilities under the GIA. ii. Non - Public Entities If the Local Agency is not a "public entity" within the meaning of the Governmental Immunity Act, the Local Agency shall obtain and maintain during the term of this Agreement insurance coverage and policies meeting the same requirements set forth in § 15(13) with respect to sub - contractors that are not "public entities ". B. Contractors The Local Agency shall require each contract with Contractors, Subcontractors, or Consultants, other than those that are public entities, providing Goods or Services in connection with this Agreement, to include insurance requirements substantially similar to the following: i. Worker's Compensation Worker's Compensation Insurance as required by State statute, and Employer's Liability Insurance covering all of the Local Agency's Contractors, Subcontractors, or Consultant's employees acting within the course and scope of their employment. ii. General Liability Commercial General Liability Insurance written on ISO occurrence form CG 00 01 10/93 or equivalent, covering premises operations, fire damage, independent contractors, products and completed operations, blanket liability, personal injury, and advertising liability with minimum limits as follows: (a) $1,000,000 each occurrence; (b) $1,000,000 general aggregate; (c) $1,000,000 products Document Builder Generated 2/3/2015 Page 12 of 21 and completed operations aggregate; and (d) $50,000 any one fire. If any aggregate limit is reduced below $1,000,000 because of claims made or paid, contractors, subcontractors, and consultants shall immediately obtain additional insurance to restore the full aggregate limit and furnish to the Local Agency a certificate or other document satisfactory to the Local Agency showing compliance with this provision. iii. Automobile Liability Automobile Liability Insurance covering any auto (including owned, hired and non -owned autos) with a minimum limit of $1,000,000 each accident combined single limit. iv. Additional Insured The Local Agency and the State shall be named as additional insured on the Commercial General Liability policies (leases and construction contracts require additional insured coverage for completed operations on endorsements CG 2010 11/85, CG 2037, or equivalent). v. Primacy of Coverage Coverage required of the Consultants or Contractors shall be primary over any insurance or self - insurance program carried by the Local Agency or the State. vi. Cancellation The above insurance policies shall include provisions preventing cancellation or non - renewal without at least 45 days prior notice to the Local Agency and the State by certified mail. vii. Subrogation Waiver All insurance policies in any way related to this Agreement and secured and maintained by the Local Agency's Consultants or Contractors as required herein shall include clauses stating that each carrier shall waive all rights of recovery, under subrogation or otherwise, against the Local Agency or the State, its agencies, institutions, organizations, officers, agents, employees, and volunteers. C. Certificates The Local Agency and all Contractors, subcontractors, or Consultants shall provide certificates showing insurance coverage required hereunder to the State within seven business days of the Effective Date of this Agreement. No later than 15 days prior to the expiration date of any such coverage, the Local Agency and each contractor, subcontractor, or consultant shall deliver to the State or the Local Agency certificates of insurance evidencing renewals thereof. In addition, upon request by the State at any other time during the term of this Agreement or any sub - contract, the Local Agency and each contractor, subcontractor, or consultant shall, within 10 days of such request, supply to the State evidence satisfactory to the State of compliance with the provisions of this §15. 16. DEFAULT - BREACH A. Defined In addition to any breaches specified in other sections of this Agreement, the failure of either Party to perform any of its material obligations hereunder in whole or in part or in a timely or satisfactory manner constitutes a breach. B Notice and Cure Period In the event of a breach, notice of such shall be given in writing by the aggrieved Party to the other Party in the manner provided in §18. If such breach is not cured within 30 days of receipt of written notice, or if a cure cannot be completed within 30 days, or if cure of the breach has not begun within 30 days and pursued with due diligence, the State may exercise any of the remedies set forth in §17. Notwithstanding anything to the contrary herein, the State, in its sole discretion, need not provide advance notice or a cure period and may immediately terminate this Agreement in whole or in part if reasonably necessary to preserve public safety or to prevent immediate public crisis. 17. REMEDIES If the Local Agency is in breach under any provision of this Agreement, the State shall have all of the remedies listed in this §17 in addition to all other remedies set forth in other sections of this Agreement following the notice and cure period set forth in §16(B). The State may exercise any or all of the remedies available to it, in its sole discretion, concurrently or consecutively. A. Termination for Cause and /or Breach If the Local Agency fails to perform any of its obligations hereunder with such diligence as is required to ensure its completion in accordance with the provisions of this Agreement and in a timely manner, the State Document Builder Generated 2/3/2015 Page 13 of 21 may notify the Local Agency of such non - performance in accordance with the provisions herein. If the Local Agency thereafter fails to promptly cure such non - performance within the cure period, the State, at its option, may terminate this entire Agreement or such part of this Agreement as to which there has been delay or a failure to properly perform. Exercise by the State of this right shall not be deemed a breach of its obligations hereunder. The Local Agency shall continue performance of this Agreement to the extent not terminated, if any. i. Obligations and Rights To the extent specified in any termination notice, the Local Agency shall not incur further obligations or render further performance hereunder past the effective date of such notice, and shall terminate outstanding orders and sub - Agreements with third parties. However, the Local Agency shall complete and deliver to the State all Work, Services and Goods not cancelled by the termination notice and may incur obligations as are necessary to do so within this Agreement's terms. At the sole discretion of the State, the Local Agency shall assign to the State all of the Local Agency's right, title, and interest under such terminated orders or sub - Agreements. Upon termination, the Local Agency shall take timely, reasonable and necessary action to protect and preserve property in the possession of the Local Agency in which the State has an interest. All materials owned by the State in the possession of the Local Agency shall be immediately returned to the State. All Work Product, at the option of the State, shall be delivered by the Local Agency to the State and shall become the State's property. ii. Payments The State shall reimburse the Local Agency only for accepted performance received up to the date of termination. If, after termination by the State, it is determined that the Local Agency was not in default or that the Local Agency's action or inaction was excusable, such termination shall be treated as a termination in the public interest and the rights and obligations of the Parties shall be the same as if this Agreement had been terminated in the public interest, as described herein. iii. Damages and Withholding Notwithstanding any other remedial action by the State, the Local Agency also shall remain liable to the State for any damages sustained by the State by virtue of any breach under this Agreement by the Local Agency and the State may withhold any payment to the Local Agency for the purpose of mitigating the State's damages, until such time as the exact amount of damages due to the State from the Local Agency is determined. The State may withhold any amount that may be due to the Local Agency as the State deems necessary to protect the State, including loss as a result of outstanding liens or claims of former lien holders, or to reimburse the State for the excess costs incurred in procuring similar goods or services. The Local Agency shall be liable for excess costs incurred by the State in procuring from third parties replacement Work, Services or substitute Goods as cover. B. Early Termination in the Public Interest The State is entering into this Agreement for the purpose of carrying out the public policy of the State of Colorado, as determined by its Governor, General Assembly, and /or Courts. If this Agreement ceases to further the public policy of the State, the State, in its sole discretion, may terminate this Agreement in whole or in part. Exercise by the State of this right shall not constitute a breach of the State's obligations hereunder. This subsection shall not apply to a termination of this Agreement by the State for cause or breach by the Local Agency, which shall be governed by §17(A) or as otherwise specifically provided for herein. i. Method and Content The State shall notify the Local Agency of the termination in accordance with §18, specifying the effective date of the termination and whether it affects all or a portion of this Agreement. ii. Obligations and Rights Upon receipt of a termination notice, the Local Agency shall be subject to and comply with the same obligations and rights set forth in § 17(A)(i). iii. Payments If this Agreement is terminated by the State pursuant to this § 17(B), the Local Agency shall be paid an amount which bears the same ratio to the total reimbursement under this Agreement as the Services satisfactorily performed bear to the total Services covered by this Agreement, less payments previously made. Additionally, if this Agreement is less than 60% completed, the State may reimburse the Local Agency for a portion of actual out -of- pocket expenses (not otherwise reimbursed under this Document Builder Generated 2/3/2015 Page 14 of 21 Agreement) incurred by the Local Agency which are directly attributable to the uncompleted portion of the Local Agency's obligations hereunder; provided that the sum of any and all reimbursement shall not exceed the maximum amount payable to the Local Agency hereunder. C. Remedies Not Involving Termination The State, its sole discretion, may exercise one or more of the following remedies in addition to other remedies available to it: i. Suspend Performance Suspend the Local Agency's performance with respect to all or any portion of this Agreement pending necessary corrective action as specified by the State without entitling the Local Agency to an adjustment in price /cost or performance schedule. The Local Agency shall promptly cease performance and incurring costs in accordance with the State's directive and the State shall not be liable for costs incurred by the Local Agency after the suspension of performance under this provision. ii. Withhold Payment Withhold payment to the Local Agency until corrections in the Local Agency's performance are satisfactorily made and completed. iii. Deny Payment Deny payment for those obligations not performed that due to the Local Agency's actions or inactions cannot be performed or, if performed, would be of no value to the State; provided that any denial of payment shall be reasonably related to the value to the State of the obligations not performed. iv. Removal Demand removal of any of the Local Agency's employees, agents, or contractors whom the State deems incompetent, careless, insubordinate, unsuitable, or otherwise unacceptable, or whose continued relation to this Agreement is deemed to be contrary to the public interest or not in the State's best interest. v. Intellectual Property If the Local Agency infringes on a patent, copyright, trademark, trade secret or other intellectual property right while performing its obligations under this Agreement, the Local Agency shall, at the State's option (a) obtain for the State or the Local Agency the right to use such products and services; (b) replace any Goods, Services, or other product involved with non - infringing products or modify them so that they become non - infringing; or, (c) if neither of the foregoing alternatives are reasonably available, remove any infringing Goods, Services, or products and refund the price paid therefore to the State. 18. NOTICES and REPRESENTATIVES Each individual identified below is the principal representative of the designating Party. All notices required to be given hereunder shall be hand delivered with receipt required or sent by certified or registered mail to such Party's principal representative at the address set forth below. In addition to but not in lieu of a hard -copy notice, notice also may be sent by e -mail to the e -mail addresses, if any, set forth below. Either Party may from time to time designate by written notice substitute addresses or persons to whom such notices shall be sent. Unless otherwise provided herein, all notices shall be effective upon receipt. A. If to State: CDOT Region: 03 Peter Lombardi Project Manager 714 Grand Avenue, PO Box 298 Eagle, CO 81631 (970) 328 -9962 peter.lombardi @state. co.us B. If to the Local Agency: TOWN OF VAIL Mr. Chad Salli, PE Project Engineer 75 South Frontage Road W Vail, CO 81657 (970) 479 -2169 cSalli @vailgov.com 19. RIGHTS IN DATA, DOCUMENTS, AND COMPUTER SOFTWARE Any software, research, reports, studies, data, photographs, negatives or other documents, drawings, models, materials, or work product of any type, including drafts, prepared by the Local Agency in the performance of its obligations under this Agreement shall be the exclusive property of the State and all Work Product shall be delivered to the State by the Local Agency upon completion or termination hereof. The State's exclusive rights Document Builder Generated 2/3/2015 Page 15 of 21 in such Work Product shall include, but not be limited to, the right to copy, publish, display, transfer, and prepare derivative works. The Local Agency shall not use, willingly allow, cause or permit such Work Product to be used for any purpose other than the performance of the Local Agency's obligations hereunder without the prior written consent of the State. 20. GOVERNMENTAL IMMUNITY Notwithstanding any other provision to the contrary, nothing herein shall constitute a waiver, express or implied, of any of the immunities, rights, benefits, protection, or other provisions of the Colorado Governmental Immunity Act, CRS §24 -10 -101, et seq., as amended. Liability for claims for injuries to persons or property arising from the negligence of the State of Colorado, its departments, institutions, agencies, boards, officials, and employees and of the Local Agency is controlled and limited by the provisions of the Governmental Immunity Act and the risk management statutes, CRS §24 -30 -1501, et seq., as amended. 21. STATEWIDE CONTRACT MANAGEMENT SYSTEM If the maximum amount payable to the Local Agency under this Agreement is $100,000 or greater, either on the Effective Date or at any time thereafter, this §21 applies. The Local Agency agrees to be governed, and to abide, by the provisions of CRS §24- 102 -205, §24 -102 -206, §24- 103 -601, §24- 103.5 -101 and §24- 105 -102 concerning the monitoring of vendor performance on state agreements /contracts and inclusion of agreement/contract performance information in a statewide contract management system. The Local Agency's performance shall be subject to Evaluation and Review in accordance with the terms and conditions of this Agreement, State law, including CRS §24- 103.5 -101, and State Fiscal Rules, Policies and Guidance. Evaluation and Review of the Local Agency's performance shall be part of the normal Agreement administration process and the Local Agency's performance will be systematically recorded in the statewide Agreement Management System. Areas of Evaluation and Review shall include, but shall not be limited to quality, cost and timeliness. Collection of information relevant to the performance of the Local Agency's obligations under this Agreement shall be determined by the specific requirements of such obligations and shall include factors tailored to match the requirements of the Local Agency's obligations. Such performance information shall be entered into the statewide Contract Management System at intervals established herein and a final Evaluation, Review and Rating shall be rendered within 30 days of the end of the Agreement term. The Local Agency shall be notified following each performance Evaluation and Review, and shall address or correct any identified problem in a timely manner and maintain work progress. Should the final performance Evaluation and Review determine that the Local Agency demonstrated a gross failure to meet the performance measures established hereunder, the Executive Director of the Colorado Department of Personnel and Administration (Executive Director), upon request by CDOT, and showing of good cause, may debar the Local Agency and prohibit the Local Agency from bidding on future Agreements. The Local Agency may contest the final Evaluation, Review and Rating by: (a) filing rebuttal statements, which may result in either removal or correction of the evaluation (CRS §24- 105- 102(6)), or (b) under CRS §24 -105- 102(6), exercising the debarment protest and appeal rights provided in CRS § §24- 109 -106, 107, 201 or 202, which may result in the reversal of the debarment and reinstatement of the Local Agency, by the Executive Director, upon showing of good cause. 22. FEDERAL REQUIREMENTS The Local Agency and/or their contractors, subcontractors, and consultants shall at all times during the execution of this Agreement strictly adhere to, and comply with, all applicable federal and state laws, and their implementing regulations, as they currently exist and may hereafter be amended. 23. DISADVANTAGED BUSINESS ENTERPRISE (DBE) The Local Agency will comply with all requirements of Exhibit G and the Local Agency Contract Administration Checklist regarding DBE requirements for the Work, except that if the Local Agency desires to use its own DBE program to implement and administer the DBE provisions of 49 C.F.R. Part 26 under this Agreement, it must submit a copy of its program's requirements to the State for review and approval before the execution of this Agreement. If the Local Agency uses any State- approved DBE program for this Agreement, the Local Agency shall be solely responsible to defend that DBE program and its use of that program against all legal and other challenges or complaints, at its sole cost and expense. Such responsibility includes, without limitation, determinations concerning DBE eligibility requirements and certification, adequate legal and factual Document Builder Generated 2/3/2015 Page 16 of 21 bases for DBE goals and good faith efforts. State approval (if provided) of the Local Agency's DBE program does not waive or modify the sole responsibility of the Local Agency for use of its program. 24. DISPUTES Except as otherwise provided in this Agreement, any dispute concerning a question of fact arising under this Agreement which is not disposed of by agreement shall be decided by the Chief Engineer of the Department of Transportation. The decision of the Chief Engineer will be final and conclusive unless, within 30 calendar days after the date of receipt of a copy of such written decision, the Local Agency mails or otherwise furnishes to the State a written appeal addressed to the Executive Director of CDOT. In connection with any appeal proceeding under this clause, the Local Agency shall be afforded an opportunity to be heard and to offer evidence in support of its appeal. Pending final decision of a dispute hereunder, the Local Agency shall proceed diligently with the performance of this Agreement in accordance with the Chief Engineer's decision. The decision of the Executive Director or his duly authorized representative for the determination of such appeals shall be final and conclusive and serve as final agency action. This dispute clause does not preclude consideration of questions of law in connection with decisions provided for herein. Nothing in this Agreement, however, shall be construed as making final the decision of any administrative official, representative, or board on a question of law. 25. GENERAL PROVISIONS A. Assignment The Local Agency's rights and obligations hereunder are personal and may not be transferred, assigned or subcontracted without the prior written consent of the State. Any attempt at assignment, transfer, or subcontracting without such consent shall be void. All assignments and subcontracts approved by the Local Agency or the State are subject to all of the provisions hereof. The Local Agency shall be solely responsible for all aspects of subcontracting arrangements and performance. B. Binding Effect Except as otherwise provided in §25(A), all provisions herein contained, including the benefits and burdens, shall extend to and be binding upon the Parties' respective heirs, legal representatives, successors, and assigns. C. Captions The captions and headings in this Agreement are for convenience of reference only, and shall not be used to interpret, define, or limit its provisions. D. Counterparts This Agreement may be executed in multiple identical original counterparts, all of which shall constitute one agreement. E. Entire Understanding This Agreement represents the complete integration of all understandings between the Parties and all prior representations and understandings, oral or written, are merged herein. Prior or contemporaneous addition, deletion, or other amendment hereto shall not have any force or affect whatsoever, unless embodied herein. F. Indemnification - General If Local Agency is not a "public entity" within the meaning of the Colorado Governmental Immunity Act, CRS §24 -10 -101, et seq., the Local Agency shall indemnify, save, and hold harmless the State, its employees and agents, against any and all claims, damages, liability and court awards including costs, expenses, and attorney fees and related costs, incurred as a result of any act or omission by the Local Agency, or its employees, agents, subcontractors or assignees pursuant to the terms of this Agreement. This clause is not applicable to a Local Agency that is a "public entity" within the meaning of the Colorado Governmental Immunity Act, CRS §24 -10 -101, et seq. G. Jurisdiction and Venue All suits, actions, or proceedings related to this Agreement shall be held in the State of Colorado and exclusive venue shall be in the City and County of Denver. H. Limitations of Liability Any and all limitations of liability and/or damages in favor of the Local Agency contained in any document attached to and/or incorporated by reference into this Agreement, whether referred to as an exhibit, Document Builder Generated 2/3/2015 Page 17 of 21 attachment, schedule, or any other name, are void and of no effect. This includes, but is not necessarily limited to, limitations on (i) the types of liabilities, (ii) the types of damages, (iii) the amount of damages, and (iv) the source of payment for damages. I. Modification i. By the Parties Except as specifically provided in this Agreement, modifications of this Agreement shall not be effective unless agreed to in writing by both parties in an amendment to this Agreement, properly executed and approved in accordance with applicable Colorado State law, State Fiscal Rules, and Office of the State Controller Policies, including, but not limited to, the policy entitled MODIFICATIONS OF AGREEMENTS - TOOLS AND FORMS. ii. By Operation of Law This Agreement is subject to such modifications as may be required by changes in Federal or Colorado State law, or their implementing regulations. Any such required modification automatically shall be incorporated into and be part of this Agreement on the effective date of such change, as if fully set forth herein J. Order of Precedence The provisions of this Agreement shall govern the relationship of the State and the Local Agency. In the event of conflicts or inconsistencies between this Agreement and its exhibits and attachments, such conflicts or inconsistencies shall be resolved by reference to the documents in the following order of priority: i. Colorado Special Provisions, ii. The provisions of the main body of this Agreement, iii. Exhibit A (Scope of Work), iv. Exhibit B (Local Agency Resolution), V. Exhibit C (Funding Provisions), vi. Exhibit D (Option Letter), vii. Exhibit E (Local Agency Contract Administration Checklist), viii. Other exhibits in descending order of their attachment. K. Severability Provided this Agreement can be executed and performance of the obligations of the Parties accomplished within its intent, the provisions hereof are severable and any provision that is declared invalid or becomes inoperable for any reason shall not affect the validity of any other provision hereof. L. Survival of Certain Agreement Terms Notwithstanding anything herein to the contrary, provisions of this Agreement requiring continued performance, compliance, or effect after termination hereof, shall survive such termination and shall be enforceable by the State if the Local Agency fails to perform or comply as required. M. Taxes The State is exempt from all federal excise taxes under IRC Chapter 32 (No. 84- 730123K) and from all State and local government sales and use taxes under CRS § §39 -26 -101 and 201 et seq. Such exemptions apply when materials are purchased or services rendered to benefit the State; provided however, that certain political subdivisions (e.g., City of Denver) may require payment of sales or use taxes even though the product or service is provided to the State. The Local Agency shall be solely liable for paying such taxes as the State is prohibited from paying for or reimbursing the Local Agency for them N. Third Party Beneficiaries Enforcement of this Agreement and all rights and obligations hereunder are reserved solely to the Parties, and not to any third party. Any services or benefits which third parties receive as a result of this Agreement are incidental to the Agreement, and do not create any rights for such third parties. O. Waiver Waiver of any breach of a term, provision, or requirement of this Agreement, or any right or remedy hereunder, whether explicitly or by lack of enforcement, shall not be construed or deemed as a waiver of any subsequent breach of such term, provision or requirement, or of any other term, provision, or requirement. Document Builder Generated 2/3/2015 Page 18 of 21 26. COLORADO SPECIAL PROVISIONS The Special Provisions apply to all Agreements except where noted in italics. A. CONTROLLER'S APPROVAL. CRS §24 -30 -202 (1). This Agreement shall not be deemed valid until it has been approved by the Colorado State Controller or designee. B. FUND AVAILABILITY. CRS §24 -30- 202(5.5). Financial obligations of the State payable after the current fiscal year are contingent upon funds for that purpose being appropriated, budgeted, and otherwise made available. C. GOVERNMENTAL IMMUNITY. No term or condition of this Agreement shall be construed or interpreted as a waiver, express or implied, of any of the immunities, rights, benefits, protections, or other provisions, of the Colorado Governmental Immunity Act, CRS §24 -10 -101 et seq., or the Federal Tort Claims Act, 28 U.S.C. §§1346(b) and 2671 et seq., as applicable now or hereafter amended. D. INDEPENDENT CONTRACTOR. The Local Agency shall perform its duties hereunder as an independent contractor and not as an employee. Neither The Local Agency nor any agent or employee of The Local Agency shall be deemed to be an agent or employee of the State. The Local Agency and its employees and agents are not entitled to unemployment insurance or workers compensation benefits through the State and the State shall not pay for or otherwise provide such coverage for The Local Agency or any of its agents or employees. Unemployment insurance benefits shall be available to The Local Agency and its employees and agents only if such coverage is made available by The Local Agency or a third party. The Local Agency shall pay when due all applicable employment taxes and income taxes and local head taxes incurred pursuant to this Agreement. The Local Agency shall not have authorization, express or implied, to bind the State to any Agreement, liability or understanding, except as expressly set forth herein. The Local Agency shall (a) provide and keep in force workers' compensation and unemployment compensation insurance in the amounts required by law, (b) provide proof thereof when requested by the State, and (c) be solely responsible for its acts and those of its employees and agents. E. COMPLIANCE WITH LAW. The Local Agency shall strictly comply with all applicable federal and State laws, rules, and regulations in effect or hereafter established, including, without limitation, laws applicable to discrimination and unfair employment practices. F. CHOICE OF LAW. Colorado law, and rules and regulations issued pursuant thereto, shall be applied in the interpretation, execution, and enforcement of this Agreement. Any provision included or incorporated herein by reference which conflicts with said laws, rules, and regulations shall be null and void. Any provision incorporated herein by reference which purports to negate this or any other Special Provision in whole or in part shall not be valid or enforceable or available in any action at law, whether by way of complaint, defense, or otherwise. Any provision rendered null and void by the operation of this provision shall not invalidate the remainder of this Agreement, to the extent capable of execution. G. BINDING ARBITRATION PROHIBITED. The State of Colorado does not agree to binding arbitration by any extra judicial body or person. Any provision to the contrary in this contact or incorporated herein by reference shall be null and void. H. SOFTWARE PIRACY PROHIBITION. Governor's Executive Order D 002 00. State or other public funds payable under this Agreement shall not be used for the acquisition, operation, or maintenance of computer software in violation of federal copyright laws or applicable licensing restrictions. The Local Agency hereby certifies and warrants that, during the term of this Agreement and any extensions, The Local Agency has and shall maintain in place appropriate systems and controls to prevent such improper use of public funds. If the State determines that The Local Agency is in violation of this provision, the State may exercise any remedy available at law or in equity or under this Agreement, including, without limitation, immediate termination of this Agreement and any remedy consistent with federal copyright laws or applicable licensing restrictions. Document Builder Generated 2/3/2015 Page 19 of 21 I. EMPLOYEE FINANCIAL INTEREST. CRS § §24 -18 -201 and 24 -50 -507. The signatories aver that to their knowledge, no employee of the State has any personal or beneficial interest whatsoever in the service or property described in this Agreement. The Local Agency has no interest and shall not acquire any interest, direct or indirect, that would conflict in any manner or degree with the performance of The Local Agency's services and The Local Agency shall not employ any person having such known interests. J. VENDOR OFFSET. CRS § §24 -30 -202 (1) and 24 -30- 202.4. [Not Applicable to intergovernmental agreements]. Subject to CRS §24 -30 -202.4 (3.5), the State Controller may withhold payment under the State's vendor offset intercept system for debts owed to State agencies for: (a) unpaid child support debts or child support arrearages; (b) unpaid balances of tax, accrued interest, or other charges specified in CRS §39 -21 -101, et seq.; (c) unpaid loans due to the Student Loan Division of the Department of Higher Education; (d) amounts required to be paid to the Unemployment Compensation Fund; and (e) other unpaid debts owing to the State as a result of final agency determination or judicial action. K. PUBLIC CONTRACTS FOR SERVICES. CRS §8- 17.5 -101. [Not Applicable to Agreements relating to the offer, issuance, or sale of securities, investment advisory services or fund management services, sponsored projects, intergovernmental Agreements, or information technology services or products and services]. The Local Agency certifies, warrants, and agrees that it does not knowingly employ or contract with an illegal alien who shall perform work under this Agreement and shall confirm the employment eligibility of all employees who are newly hired for employment in the United States to perform work under this Agreement, through participation in the E- Verify Program or the State program established pursuant to CRS §8- 17.5- 102(5)(c), The Local Agency shall not knowingly employ or contract with an illegal alien to perform work under this Agreement or enter into a contract with a subcontractor that fails to certify to The Local Agency that the subcontractor shall not knowingly employ or contract with an illegal alien to perform work under this Agreement. The Local Agency (a) shall not use E- Verify Program or State program procedures to undertake pre - employment screening of job applicants while this Agreement is being performed, (b) shall notify the subcontractor and the contracting State agency within three days if The Local Agency has actual knowledge that a subcontractor is employing or contracting with an illegal alien for work under this Agreement, (c) shall terminate the subcontract if a subcontractor does not stop employing or contracting with the illegal alien within three days of receiving the notice, and (d) shall comply with reasonable requests made in the course of an investigation, undertaken pursuant to CRS §8- 17.5 - 102(5), by the Colorado Department of Labor and Employment. If The Local Agency participates in the State program, The Local Agency shall deliver to the contracting State agency, Institution of Higher Education or political subdivision, a written, notarized affirmation, affirming that The Local Agency has examined the legal work status of such employee, and shall comply with all of the other requirements of the State program. If The Local Agency fails to comply with any requirement of this provision or CRS §8- 17.5 -101 et seq., the contracting State agency, institution of higher education or political subdivision may terminate this Agreement for breach and, if so terminated, The Local Agency shall be liable for damages. L. PUBLIC CONTRACTS WITH NATURAL PERSONS. CRS §24- 76.5 -101. The Local Agency, if a natural person eighteen (18) years of age or older, hereby swears and affirms under penalty of perjury that he or she (a) is a citizen or otherwise lawfully present in the United States pursuant to federal law, (b) shall comply with the provisions of CRS §24- 76.5 -101 et seq., and (c) has produced one form of identification required by CRS §24- 76.5 -103 prior to the effective date of this Agreement. SPs Effective 1/1/09 THE REMAINDER OF THIS PAGE INTENTIONALLY LEFT BLANK Document Builder Generated 2/3/2015 Page 20 of 21 27. SIGNATURE PAGE Agreement Routing Number: 15 HA3 75418 THE PARTIES HERETO HAVE EXECUTED THIS AGREEMENT * Persons signing for The Local Agency hereby swear and affirm that they are authorized to act on The Local Agency's behalf and acknowledge that the State is relying on their representations to that effect. ALL AGREEMENTS REQUIRE APPROVAL BY THE STATE CONTROLLER CRS §24 -30 -202 requires the State Controller to approve all State Agreements. This Agreement is not valid until signed and dated below by the State Controller or delegate. The Local Agency is not authorized to begin performance until such time. If The Local Agency begins performing prior thereto, the State of Colorado is not obligated to pay The Local Agency for such performance or for any goods and /or services provided hereunder. LIM STATE CONTROLLER Robert Jaros, CPA, MBA, JD Colorado Department of Transportation Date: Document Builder Generated 2/3/2015 Page 21 of 21 THE LOCAL AGENCY STATE OF COLORADO TOWN OF VAIL John W. Hickenlooper, GOVERNOR Colorado Department of Transportation Print: Donald E. Hunt, Executive Director Title: By: Joshua Laipply, P.E., Chief Engineer Date: *Signature Date: 2nd Local Agency Signature if needed LEGAL REVIEW John W. Suthers, Attorney General Print: By: Signature - Assistant Attorney General Date: Title: *Signature Date: ALL AGREEMENTS REQUIRE APPROVAL BY THE STATE CONTROLLER CRS §24 -30 -202 requires the State Controller to approve all State Agreements. This Agreement is not valid until signed and dated below by the State Controller or delegate. The Local Agency is not authorized to begin performance until such time. If The Local Agency begins performing prior thereto, the State of Colorado is not obligated to pay The Local Agency for such performance or for any goods and /or services provided hereunder. LIM STATE CONTROLLER Robert Jaros, CPA, MBA, JD Colorado Department of Transportation Date: Document Builder Generated 2/3/2015 Page 21 of 21 28. EXHIBIT A - SCOPE OF WORK VAIL- BRIDGE RD Bridge Road over the Gore Creek Scope of Work The Town of Vail plans to remove and replace the Vail- Bridge Road Bridge, which is located within the Town limits of the Town of Vail, Eagle County. VAIL- BRIDGE RD is a 39' -0" long by 33' -10" wide bridge comprised of 3 corrugated metal pipe (CMP) culverts (12' X 7' elliptical pipe) set in concrete and covered with 2' of fill. This bridge has a classification of "Structurally Deficient" with a sufficiency rating of 69.9. This structure has been closed to the traveling public numerous times in the past due to high water overtopping the roadway. The latest closure was during May 2010. A single span bridge is the preferred option to replace the CMP bridge to increase the hydraulic capacity and reduce the risk of high water overtopping the structure, thus improving public safety. The total bridge replacement would consist of removing the existing pipe and concrete structure and replacing it with a simple span bridge. The anticipated bridge is a single span bridge approximately 70' long by 35' wide, out -to -out. The new structure will be two lanes like the current with at grade shoulders for pedestrian /bicycle. The proposed structure currently is anticipated to be a concrete slab and girder bridge type. Construction is scheduled to occur in the late summer /fall of 2016. No permanent easements are anticipated; however temporary construction easements will be required to complete the project. The project includes design and construction. Exhibit A - Page I of 4 2/3/2015 COLORAE�136EP4 ,RMENTOFTFIANtPORTAW)N ai9nale- 01f1$r2U14 DESIGN DATA = {.Date: A"'Sl➢n 7r: 0 sage 1 to ; Regwn 4: 03 fir : [ Preliminary Lj Final L I Rew. -sed Sdbmttetl by Pw LOM ARDOP Ap MVE-d by Program Engineer. f3�E: Rerr�e� tay: aa#e: Gecgrapiur LwInit: VAS BRDIGE ROAD OVER GORE CREEK Type of Terrain: twlauntainGus DBEOV" (it:Propased cuwtnwtm1rwmwernerpNA=cn map sh mngSte iacaucn) BRIDGE OR CULVERT REPLACEMENT PPdJECt Cade tr faM):200955 I STIP# SR357T. " Prulerx ir. BR4 M3W -007 PmJect Dma- pum: Br-Ve Road Owen Gore Creek -Snail I Vail Coile: Z -N t on any Feoeral -,aid Highs �t Er. D6emte,--rLocaJlw Administered alarmed LeMth: 0.000 Exhibit A - Page 2 of 4 2/3/2015 Project CFtaracteristibscpTDpo&erli Med311(TWef Lj DeprealiEd LJ Painted Lj Rases Lj None ❑ LNhUPg LJ riarvSW Ramps Cj Tralflc Can'8or Skjnals D U IrA g L Gum and Girrlu L] C�m4 Only [j Left -Ttrn SR& Lj tmous 'Md1i L] smatli. ivtm- 27 BrKM4 Wldth- 0 Rkp -Tien 5k" [] tnums 1V:M- LJ Pa[" L 1MIUG[t- Lj Deelows Signing rL_.,, Gt- etlon U Pe=marrEM U L Trig regLd- ret& i ptl- : LJ Otlrer i.JeswpWn }° Right of Way Yevi'lo Es.. R Lltifities4nrtnarDmar known Wltgrwripale -s: ROW orPeim. °as?mtrr, RegllrEtl No E le RiwerVateroaanitatb , Holy Cross Energy, Energy, Century Re6=on Requlrea No Lnk. Ccmcast Temporary Easemml Requxe]: Yes ChaWS In ADD EM: No Gllr MME la Gorirre=rig fodaks: YE!5 Railroad Crosstiigs r Cnsings: Reoomwendat-arr : Environmental Type: ApproaEtl On: Project Cable 9 Geared Under. P°o;eal Geared Under. None comments: CooTdinatirtn LJ Irrgatm Ditch Name: Lj NEMTr3M,COMnaroeRegrared Lj moary s&eada orExwargoraipance uunes,miallty:Vail OthEr Construction Method ,AdsrJsed By. NWG Reason: Entlty IAger" Carr.Ct NamE: PrKm#: L oca; Safety Considerations Prof --ct Jnaer Guardral meEts cur eirt Et daMs: No cv menr u Vanaaca h MIPlrnueri DESigr ,and -dMa Requrea Q satetyprnlEdncr, au S-Anda--& U .irrstilcatlon AtEhed U Request to be SUbmtlbe d 3d�E ej 9rt - 'cee Hem 1 2} ;,ee Remarks csxwv,rr�on a In m iEmait5l 3R Pryenls SwfgyEyaivatkon Compiete (=r-): Exhibit A - Page 2 of 4 2/3/2015 2/3/2015 "" "" 'III IIII n■i i■i■ elll III I 2/3/2015 Page 'a [`c P+[ied Code S91#}: zua9F PrclJe[t BR4 RUBM07 Re'.wea�e: Major Structures s- tDstzV, R- oane F--rmv cl P- Koposeaf*w sYwatre OmjdumlDg . Length I Reference Pnln! FeaturelM[ etl Ct d Y41 to truxwre ?iaadway St--r�tsal Capadiy HWwrr�al Cleararx Verticai Clearance `Iwa 19dtt avposecl TmwrEnr ©r sedges iro Reman In Place{ad&ess Wdge a0, Q3pm tty, and a "wle surtadrm llictnem): Remarks P-oJr ct W II rerrbve htpL- CMP vel4cuar slrudLFre and r,,rsla'aJnn cf sYrge gap :Mgs Exhibit A - Page 4 of 2/3/2015 29. EXHIBIT B — LOCAL AGENCY RESOLUTION LOCAL AGENCY ORDINANCE or RESOLUTION Exhibit E?2AI51 of 1 30. EXHIBIT C — FUNDING PROVISIONS A. Cost of Work Estimate The Local Agency has estimated the total cost the Work to be $809,000 which is to be funded as follows: 1 BUDGETED FUNDS a. Federal Funds $647,200.00 (_80_% of Participating Costs) b. Local Agency Matching Funds $161,800.00 (_20_% of Participating Costs) c. State Matching Funds $0.00 (_% of Participating Costs) TOTAL BUDGETED FUNDS $809,000.00 2 ESTIMATED CDOT - INCURRED COSTS a. Federal Share $0.00 (_ of Participating Costs) b. Local Agency Local Agency Share of Participating Costs $0.00 Non - Participating Costs (Including Non - Participating Indirects) $0.00 Estimated to be Billed to Local Agency $0.00 TOTAL ESTIMATED CDOT - INCURRED COSTS $0.00 3 ESTIMATED PAYMENT TO LOCAL AGENCY a. Federal Funds Budgeted (la) $647,200.00 b. Less Estimated Federal Share of CDOT - Incurred Costs (2a) $0.00 TOTAL ESTIMATED PAYMENT TO LOCAL AGENCY $0.00 4 FOR CDOT ENCUMBRANCE PURPOSES Total Encumbrance Amount ($0.00 divided by %) $0.00 Less ROW Acquisition 3111 and/or ROW Relocation 3109 $0.00 Net to be encumbered as follows: $0.00 Note: Construction Phase funds will be made available by an Option Letter or Amendment upon Federal authorization. WBS Element 20095.10.30 Design 3020 $153,370.00 WBS Element 20095.20.10 Const 3301 $0.00 Exhibit C — Page 1 of 2 2/3/2015 B. Matching Funds The matching ratio for the federal participating funds for this Work is 80% federal -aid funds (CFDA #20.205) to 20% Local Agency funds, it being understood that such ratio applies only to the $809,000 that is eligible for federal participation, it being further understood that all non - participating costs are borne by the Local Agency at 100 %. If the total participating cost of performance of the Work exceeds $809,000, and additional federal funds are made available for the Work, the Local Agency shall pay 20% of all such costs eligible for federal participation and 100% of all non - participating costs; if additional federal funds are not made available, the Local Agency shall pay all such excess costs. If the total participating cost of performance of the Work is less than $809,000, then the amounts of Local Agency and federal -aid funds will be decreased in accordance with the funding ratio described herein. The performance of the Work shall be at no cost to the State. C. Maximum Amount Payable The maximum amount payable to the Local Agency under this Agreement shall be $647,200 (For CDOT accounting purposes, the federal funds of $647,200 and the Local Agency matching funds of $161,800 will be encumbered for a total encumbrance of $809,000), unless such amount is increased by an appropriate written modification to this Agreement executed before any increased cost is incurred. Note: Construction Phase funds will be made available by an Option Letter or Amendment upon Federal authorization. It is understood and agreed by the parties hereto that the total cost of the Work stated hereinbefore is the best estimate available, based on the design data as approved at the time of execution of this Agreement, and that such cost is subject to revisions (in accord with the procedure in the previous sentence) agreeable to the parties prior to bid and award. D. Single Audit Act Amendment All state and local government and non - profit organizations receiving more than $500,000 from all funding sources defined as federal financial assistance for Single Audit Act Amendment purposes shall comply with the audit requirements of OMB Circular A -133 (Audits of States, Local Governments and Non - Profit Organizations) see also, 49 C.F.R. 18.20 through 18.26. The Single Audit Act Amendment requirements applicable to the Local Agency receiving federal funds are as follows: i. Expenditure less than $500,000 The Local Agency expends less than $500,000 in Federal funds (all federal sources, not just Highway funds) in its fiscal year then this requirement does not apply. ii. Expenditure exceeding than $500,000- Highway Funds Only The Local Agency expends more than $500,000 in Federal funds, but only received federal Highway funds (Catalog of Federal Domestic Assistance, CFDA 20.205) then a program specific audit shall be performed. This audit will examine the "financial" procedures and processes for this program area. iii. Expenditure exceeding than $500,000 - Multiple Funding Sources The Local Agency expends more than $500,000 in Federal funds, and the Federal funds are from multiple sources (FTA, HUD, NPS, etc.) then the Single Audit Act applies, which is an audit on the entire organization/entity. iv. Independent CPA Single Audit shall only be conducted by an independent CPA, not by an auditor on staff. An audit is an allowable direct or indirect cost. Exhibit C — Page 2 of 2 2/3/2015 31. EXHIBIT D — OPTION LETTER SAMPLE IGA OPTION LETTER (This option has been created by the Office of the State Controller for CDOT use only) NOTE: This option is limited to the specific contract scenarios listed below AND may be used in place of exercising a formal amendment. Date: State Fiscal Year: Option Letter No. Option Letter CMS Routing # Option Letter SAP # Original Contract CMS # Original Contract SAP # Vendor name: SUBJECT: A. Option to unilaterally authorize the Local Agency to begin a phase which may include Design, Construction, Environmental, Utilities, ROW incidentals or Miscellaneous ONLY (does not apply to Acquisition /Relocation or Railroads) and to update encumbrance amounts(a new Exhibit C must be attached with the option letter and shall be labeled C -1, future changes for this option shall be labeled as follows: C -2, C -3, C -4, etc.). B. Option to unilaterally transfer funds from one phase to another phase (a new Exhibit C must be attached with the option letter and shall be labeled C -1, future changes for this option shall be labeled as follows: C -2, C -3, C -4, etc.). C. Option to unilaterally do both A and B (a new Exhibit C must be attached with the option letter and shall be labeled C -1, future changes for this option shall be labeled as follows: C -2, C -3, C -4, etc.). REQUIRED PROVISIONS. All option letters shall contain the appropriate provisions as follows: Option A (Insert the following language for use with the Option A): In accordance with the terms of the original Agreement (insert CMS routing # of the original Agreement) between the State of Colorado, Department of Transportation and (insert the Local Agency's name here), the State hereby exercises the option to authorize the Local Agency to begin a phase that will include (describe which phase will be added and include all that apply — Design, Construction, Environmental, Utilities, ROW incidentals or Miscellaneous) and to encumber previously budgeted funds for the phase based upon changes in funding availability and authorization. The encumbrance for (Design, Construction, Environmental, Utilities, ROW incidentals or Miscellaneous)is (insert dollars here). A new Exhibit C -1 is made part of the original Agreement and replaces Exhibit C. (The following is a NOTE only, please delete when using this option. Future changes for this option for Exhibit C shall be tabled as follows: C -2, C -3, C -4, etc.). Option B (Insert the following language for use with Option e): In accordance with the terms of the original Agreement (insert CMS # of the original Agreement) between the State of Colorado, Department of Transportation and (insert the Local Agency's name here), the State hereby exercises the option to transfer funds from (describe phase from which funds will be moved) to (describe phase to which funds will be moved) based on variance in actual phase costs and original phase estimates. A new Exhibit C -1 is made part of the original Agreement and replaces Exhibit C. (The following is a NOTE only so please delete when using this option: future changes for this option Exhibit LWtW of 2 for Exhibit C shall be labeled as follows: C -2, C -3, C -4, etc.; and no more than 24.99% of any phase may be moved using this option letter. A transfer greater than 24.99% must be made using an formal amendment). Option C (Insert the following language for use with Option C): In accordance with the terms of the original Agreement (insert CMS routing # of original Agreement) between the State of Colorado, Department of Transportation and (insert the Local Agency's name here), the State hereby exercises the option to 1) release the Local Agency to begin a phase that will include (describe which phase will be added and include all that apply — Design, Construction, Environmental, Utilities, ROW incidentals or Miscellaneous); 2) to encumber funds for the phase based upon changes in funding availability and authorization; and 3) to transfer funds from (describe phase from which funds will be moved) to (describe phase to which funds will be moved) based on variance in actual phase costs and original phase estimates. A new Exhibit C -1 is made part of the original Agreement and replaces Exhibit C. (The following is a NOTE only so please delete when using this option: future changes for this option for Exhibit C shall be labeled as follows: C -2, C -3, C -4, etc.; and no more than 24.99% of any phase may be moved using this option letter. A transfer greater than 24.99% must be made using an formal amendment). (The following language must be included on ALL options): The total encumberance as a result of this option and all previous options and /or amendments is now (insert total encumberance amount), as referenced in Exhibit (C -1, C -2, etc., as appropriate). The total budgeted funds to satisfy services /goods ordered under the Agreement remains the same: (indicate total budgeted funds) as referenced in Exhibit (C -1, C -2, etc., as appropriate) of the original Agreement. The effective date of this option letter is upon approval of the State Controller or delegate. APPROVALS: State of Colorado: John W. Hickenlooper, Governor MI- Executive Director, Colorado Department of Transportation Date: ALL CONTRACTS MUST BE APPROVED BY THE STATE CONTROLLER CRS §24 -30 -202 requires the State Controller to approve all State Contracts. This Agreement is not valid until signed and dated below by the State Controller or delegate. Contractor is not authorized to begin performance until such time. If the Local Agency begins performing prior thereto, the State of Colorado is not obligated to pay the Local Agency for such performance or for any goods and /or services provided hereunder. M Date: Form Updated: December 19, 2012 State Controller David J. McDermott, CPA Exhibit [Wt%V 2 of 2 LOCAL AGENCY CONTRACT ADMINISTRATION CHECKLIST The following checklist has been developed to ensure that all required aspects of a project approved for Federal funding have been addressed and a responsible party assigned for each task. After a project has been approved for Federal funding in the Statewide Transportation Improvement Program, the Colorado Department of Transportation (CDOT) Project Manager, Local Agency project manager, and CDOT Resident Engineer prepare the checklist. It becomes a part of the contractual agreement between the Local Agency and CDOT. The CDOT Agreements Unit will not process a Local Agency agreement without this completed checklist. It will be reviewed at the Final Office Review meeting to ensure that all parties remain in agreement as to who is responsible for performing individual tasks. 2/3/2015 Exhibit E - Page 1 of 5 COLORADO DEPARTMENT OF TRANSPORTATION LOCAL AGENCY CONTRACT ADMINISTRATION CHECKLIST Project No. STIP No. Project Code Region BRO M306 -007 Authorize funding by phases (CDOT Form 418 - Federal -aid Program Data. Requires FHWA concurrence /involvement X PROJECT DEVELOPMENT SR35771 20095 03 Project Location Date Vail 8/15/2013 Project Description Bridge Road over Gore Creek - Vail Local Agency Local Agency Project Manager Town of Vail Chad Salli CDOT Resident Engineer CDOT Project Manager Pete Lombardi Chris Williams INSTRUCTIONS: This checklist shall be utilized to establish the contract administration responsibilities of the individual parties to this agreement. The checklist becomes an attachment to the Local Agency agreement. Section numbers correspond to the applicable chapters of the CDOT Local Agency Manual. The checklist shall be prepared by placing an "X" under the responsible party, opposite each of the tasks. The "X" denotes the party responsible for initiating and executing the task. Only one responsible party should be selected. When neither CDOT nor the Local Agency is responsible for a task, not applicable (NA) shall be noted. In addition, a " #" will denote that CDOT must concur or approve. Tasks that will be performed by Headquarters staff will be indicated. The Regions, in accordance with established policies and procedures, will determine who will perform all other tasks that are the responsibility of CDOT. The checklist shall be prepared by the CDOT Resident Engineer or the CDOT Project Manager, in cooperation with the Local Agency Project Manager, and submitted to the Region Program Engineer. If contract administration responsibilities change, the CDOT Resident Engineer, in cooperation with the Local Agency Project Manager, will prepare and distribute a revised checklist. NO. DESCRIPTION OF TASK RESPONSIBLE PARTY LA CDOT TIP / STIP AND LONG -RANGE PLANS 2.1 1 Review Project to ensure it is consist with STIP and amendments thereto X FEDERAL FUNDING OBLIGATION AND AUTHORIZATION 4.1 Authorize funding by phases (CDOT Form 418 - Federal -aid Program Data. Requires FHWA concurrence /involvement X PROJECT DEVELOPMENT 5.1 Prepare Design Data - CDOT Form 463 X 5.2 Prepare Local Agency/CDOT Inter - Governmental Agreement see also Chapter 3 X 5.3 Conduct Consultant Selection /Execute Consultant Agreement X 5.4 Conduct Design Scoping Review Meeting X 5.5 Conduct Public Involvement X 5.6 Conduct Field Inspection Review FIR X 5.7 Conduct Environmental Processes (may require FHWA concurrence /involvement) X 5.8 Acquire Right-of-Way (may require FHWA concurrence /involvement) X 5.9 Obtain Utility and Railroad Agreements X 5.10 Conduct Final Office Review FOR X 5.11 Justify Force Account Work by the Local Agency X 5.12 Justify Proprietary, Sole Source, or Local Agency Furnished Items X 5.13 Document Design Exceptions - CDOT Form 464 X 5.14 Prepare Plans, Specifications and Construction Cost Estimates X 5.15 Ensure Authorization of Funds for Construction X X9Q1 CDOT Form 1243 Previous editions are stb t� may not be used Exhibit E - Page 2 of 5 NO. DESCRIPTION OF TASK RESPONSIBLE PARTY LA CDOT PROJECT DEVELOPMENT CIVIL RIGHTS AND LABOR COMPLIANCE 6.1 Set Underutilized Disadvantaged Business Enterprise (UBDE) Goals for Consultant and Construction Contracts (CDOT Region EEO /Civil Rights Specialist) X 6.2 Determine Applicability of Davis -Bacon Act This project ® is ❑ is not exempt from Davis -Bacon requirements as determined by the functional classification of the project location (Projects located on local roads and rural minor collectors may be exempt.) Pete Lombardi 8/15/2013 CDOT Resident Engineer (Signature on File Date X 6.3 Set On- the -Job Training Goals. Goal is zero if total construction is less than $1 million (CDOT Region EE /Civil Rights Specialist X 6.4 Title VI Assurances X Ensure the correct Federal Wage Decision, all required Disadvantaged Business Enterprise /On- the -Job Training special provisions and FHWA Form 1273 are included in the Contract (CDOT Resident Engineer) X ADVERTISE, BID AND AWARD 7.1 Obtain Approval for Advertisement Period of Less Than Three Weeks X 7.2 Advertise for Bids X 7.3 Distribute "Advertisement Set" of Plans and Specifications X 7.4 Review Worksite and Plan Details with Prospective Bidders While Project Is Under Advertisement X 7.5 Open Bids X 7.6 Process Bids for Compliance Check CDOT Form 715 - Certificate of Proposed Underutilized DBE Participation when the low bidder meets UDBE goals X Evaluate CDOT Form 718 - Underutilized DBE Good Faith Effort Documentation and determine if the Contractor has made a good faith effort when the low bidder does not meet DBE goals X Submit required documentation for CDOT award concurrence X 7.7 Concurrence from CDOT to Award X 7.8 Approve Rejection of Low Bidder X 7.9 Award Contract X 7.10 Provide "Award" and "Record" Sets of Plans and Specifications X CONSTRUCTION MANAGEMENT 8.1 Issue Notice to Proceed to the Contractor X 8.2 Project Safety X 8.3 Conduct Conferences: Pre - Construction Conference (Appendix B) X Pre - survey • Construction staking • Monumentation X X Partnering (Optional) X Structural Concrete Pre -Pour (Agenda is in CDOT Construction Manual) X Concrete Pavement Pre-Paving (Agenda is in CDOT Construction Manual X HMA Pre-Paving (Agenda is in CDOT Construction Manual X 8.4 Develop and distribute Public Notice of Planned Construction to media and local residents X 8.5 Supervise Construction A Professional Engineer (PE) registered in Colorado, who will be "in responsible charge of construction supervision." Chad Salli 970 - 479 -2169 Local Agency Professional Engineer or Phone number CDOT Resident Engineer X X9Q1 CDOT Form 1243 Previous editions are stb t� may not be used Exhibit E - Page 3 of 5 X9Q1 CDOT Form 1243 Previous editions are stb t� may not be used Exhibit E - Page 4 of 5 RESPONSIBLE NO. DESCRIPTION OF TASK PARTY LA CDOT Provide competent, experienced staff who will ensure the Contract work is constructed in accordance with the plans andspecifications X Construction inspection and documentation X 8.6 Approve Shop Drawin s X 8.7 Perform Traffic Control Inspections X 8.8 Perform Construction Surveying X 8.9 Monument Right-of-Way X 8.10 Prepare and Approve Interim and Final Contractor Pay Estimates X Provide the name and phone number of the person authorized for this task. Chad Salli 970 - 479 -2169 Local Agency Representative Phone number 8.11 Prepare and Approve Interim and Final Utility and Railroad Billings X 8.12 Prepare Local Agency Reimbursement Requests X 8.13 Prepare and Authorize Change Orders X 8.14 Approve All Change Orders X 8.15 Monitor Project Financial Status X 8.16 Prepare and Submit Monthly Progress Reports X 8.17 Resolve Contractor Claims and Disputes X 8.18 Conduct Routine and Random Project Reviews Provide the name and phone number of the person responsible for this task. X Pete Lombardi 970 - 328 -9962 CDOT Resident Engineer Phone number MATERIALS 9.1 Conduct Materials Pre - Construction Meeting X 9.2 Complete CDOT Form 250 - Materials Documentation Record • Generate form, which includes determining the minimum number of required tests and X applicable material submittals for all materials placed on the project • Update the form as work progresses X • Complete and distribute form after work is completed X 9.3 Perform Project Acceptance Samples and Tests X 9.4 Perform Laboratory Verification Tests X 9.5 Accept Manufactured Products X Inspection of structural components: • Fabrication of structural steel and pre- stressed concrete structural components X • Bridge modular expansion devices (0" to 6" or greater) X • Fabrication of bearing devices X 9.6 Approve Sources of Materials X 9.7 Independent Assurance Testing (IAT), Local Agency Procedures ❑ CDOT Procedures • Generate IAT schedule X • Schedule and provide notification X • Conduct IAT X 9.8 Approve mix designs • Concrete X • Hot mix asphalt X 9.9 Check Final Materials Documentation X 9.10 Complete and Distribute Final Materials Documentation X X9Q1 CDOT Form 1243 Previous editions are stb t� may not be used Exhibit E - Page 4 of 5 CONSTRUCTION CIVIL RIGHTS AND LABOR COMPLIANCE 10.1 Fulfill Project Bulletin Board and Pre - Construction Packet Requirements X 10.2 Process CDOT Form 205 - Sublet Permit Application Review and sign completed CDOT Form 205 for each subcontractor, and submit to EEO /Civil Rights Specialist X 10.3 Conduct Equal Employment Opportunity and Labor Compliance Verification Employee Interviews. Complete CDOT Form 280 X 10.4 Monitor Disadvantaged Business Enterprise Participation to Ensure Compliance with the "Commercially Useful Function" Requirements X 10.5 Conduct Interviews When Project Utilizes On- the -Job Trainees. Complete CDOT Form 200 - OJT Training Questionnaire X 10.6 Check Certified Payrolls Contact the Region EEO /Civil Rights Specialists for training requirements.) X 10.7 Submit FHWA Form 1391 - Highway Construction Contractor's Annual EEO Report X FINALS 11.1 Conduct Final Project Inspection. Complete and submit CDOT Form 1212 - Final Acceptance Report (Resident Engineer with mandatory Local Agency participation.) X 11.2 Write Final Project Acceptance Letter X 11.3 Advertise for Final Settlement X 11.4 Prepare and Distribute Final As- Constructed Plans X 11.5 Prepare EEO Certification X 11.6 Check Final Quantities, Plans, and Pay Estimate; Check Project Documentation; and submit Final Certifications X 11.7 Check Material Documentation and Accept Final Material Certification See Chapter 9 X 11.8 Obtain CDOT Form 17 from the Contractor and Submit to the Resident Engineer X 11.9 Obtain FHWA Form 47 - Statement of Materials and Labor Used ... from the Contractor N/A 11.10 Complete and Submit CDOT Form 1212 — Final Acceptance Report (by CDOT X 11.11 Process Final Payment X 11.12 Complete and Submit CDOT Form 950 - Project Closure X 11.13 Retain Project Records for Six Years from Date of Project Closure X 11.14 Retain Final Version of Local Agency Contract Administration Checklist X cc: CDOT Resident Engineer /Project Manager CDOT Region Program Engineer CDOT Region EEO /Civil Rights Specialist CDOT Region Materials Engineer CDOT Contracts and Market Analysis Branch Local Agency Project Manager CDOT Form 1243 Previous editions are obsolete and may not be used 2/3/2015 Exhibit E - Page 5 of 5 33. EXHIBIT F — CERTIFICATION FOR FEDERAL -AID CONTRACTS The Local Agency certifies, by signing this Agreement, to the best of its knowledge and belief, that: No Federal appropriated funds have been paid or will be paid, by or on behalf or the undersigned, to any person for influencing or attempting to influence an officer or employee of any Federal agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, Agreement, loan, or cooperative agreement. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or of Congress, or an employee of a Member of Congress in connection with this Federal contract, Agreement, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form -LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by Section 1352, Title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. The prospective participant also agree by submitting his or her bid or proposal that he or she shall require that the language of this certification be included in all lower tier subcontracts, which exceed $100,000 and that all such sub - recipients shall certify and disclose accordingly. Required by 23 CFR 635.112 Exhibit F213IQI51 of 1 34. EXHIBIT G — DISADVANTAGED BUSINESS ENTERPRISE SECTION 1. Policy. It is the policy of the Colorado Department of Transportation (CDOT) that disadvantaged business enterprises shall have the maximum opportunity to participate in the performance of contracts financed in whole or in part with Federal funds under this agreement, pursuant to 49 CFR Part 26. Consequently, the 49 CFR Part IE DBE requirements the Colorado Department of Transportation DBE Program (or a Local Agency DBE Program approved in advance by the State) apply to this agreement. SECTION 2. DBE Obligation. The recipient or its the Local Agency agrees to ensure that disadvantaged business enterprises as determined by the Office of Certification at the Colorado Department of Regulatory Agencies have the maximum opportunity to participate in the performance of contracts and subcontracts financed in whole or in part with Federal funds provided under this agreement. In this regard, all participants or contractors shall take all necessary and reasonable steps in accordance with the CDOT DBE program (or a Local Agency DBE Program approved in advance by the State) to ensure that disadvantaged business enterprises have the maximum opportunity to compete for and perform contracts. Recipients and their contractors shall not discriminate on the basis of race, color, national origin, or sex in the award and performance of CDOT assisted contracts. SECTION 3 DBE Program. The Local Agency (sub- recipient) shall be responsible for obtaining the Disadvantaged Business Enterprise Program of the Colorado Department of Transportation, 1988, as amended, and shall comply with the applicable provisions of the program. (If applicable). A copy of the DBE Program is available from and will be mailed to the Local Agency upon request: Business Programs Office Colorado Department of Transportation 4201 East Arkansas Avenue, Room 287 Denver, Colorado 80222 -3400 Phone: (303) 757 -9234 revised 1/22/98 2/3/2015 Required by 49 CFR Part 26 35. EXHIBIT H — LOCAL AGENCY PROCEDURES FOR CONSULTANT SERVICES THE LOCAL AGENCY SHALL USE THESE PROCEDURES TO IMPLEMENT FEDERAL -AID PROJECT AGREEMENTS WITH PROFESSIONAL CONSULTANT SERVICES Title 23 Code of Federal Regulations (CFR) 172 applies to a federally funded local agency project agreement administered by CDOT that involves professional consultant services. 23 CFR 172.1 states "The policies and procedures involve federally funded contracts for engineering and design related services for projects subject to the provisions of 23 U.S.C. 112(a) and are issued to ensure that a qualified consultant is obtained through an equitable selection process, that prescribed work is properly accomplished in a timely manner, and at fair and reasonable cost" and according to 23 CFR 172.5 "Price shall not be used as a factor in the analysis and selection phase." Therefore, local agencies must comply with these CFR requirements when obtaining professional consultant services under a federally funded consultant contract administered by CDOT. CDOT has formulated its procedures in Procedural Directive (P.D.) 400.1 and the related operations guidebook titled "Obtaining Professional Consultant Services ". This directive and guidebook incorporate requirements from both Federal and State regulations, i.e., 23 CFR 172 and CRS §24 -30 -1401 et seq. Copies of the directive and the guidebook may be obtained upon request from CDOT's Agreements and Consultant Management Unit. [Local agencies should have their own written procedures on file for each method of procurement that addresses the items in 23 CFR 172]. Because the procedures and laws described in the Procedural Directive and the guidebook are quite lengthy, the subsequent steps serve as a short -hand guide to CDOT procedures that a local agency must follow in obtaining professional consultant services. This guidance follows the format of 23 CFR 172. The steps are: 1. The contracting local agency shall document the need for obtaining professional services. 2. Prior to solicitation for consultant services, the contracting local agency shall develop a detailed scope of work and a list of evaluation factors and their relative importance. The evaluation factors are those identified in C.R.S. 24 -30 -1403. Also, a detailed cost estimate should be prepared for use during negotiations. 3. The contracting agency must advertise for contracts in conformity with the requirements of C.R.S. 24 -30 -1405. The public notice period, when such notice is required, is a minimum of 15 days prior to the selection of the three most qualified firms and the advertising should be done in one or more daily newspapers of general circulation. 4. The request for consultant services should include the scope of work, the evaluation factors and their relative importance, the method of payment, and the goal of 10% for Disadvantaged Business Enterprise (DBE) participation as a minimum for the project. 5. The analysis and selection of the consultants shall be done in accordance with CRS §24- 30 -1403. This section of the regulation identifies the criteria to be used in the evaluation of CDOT pre - qualified prime consultants and their team. It also shows which criteria are used to short -list and to make a final selection. The short -list is based on the following evaluation factors: a. Qualifications, b. Approach to the Work, c. Ability to furnish professional services. 2/3/2015 d. Anticipated design concepts, and e. Alternative methods of approach for furnishing the professional services. Evaluation factors for final selection are the consultant's: a. Abilities of their personnel, b. Past performance, c. Willingness to meet the time and budget requirement, d. Location, e. Current and projected work load, f. Volume of previously awarded contracts, and g. Involvement of minority consultants. 6. Once a consultant is selected, the local agency enters into negotiations with the consultant to obtain a fair and reasonable price for the anticipated work. Pre - negotiation audits are prepared for contracts expected to be greater than $50,000. Federal reimbursements for costs are limited to those costs allowable under the cost principles of 48 CFR 31. Fixed fees (profit) are determined with consideration given to size, complexity, duration, and degree of risk involved in the work. Profit is in the range of six to 15 percent of the total direct and indirect costs. 7. A qualified local agency employee shall be responsible and in charge of the Work to ensure that the work being pursued is complete, accurate, and consistent with the terms, conditions, and specifications of the contract. At the end of Work, the local agency prepares a performance evaluation (a CDOT form is available) on the consultant. 8. Each of the steps listed above is to be documented in accordance with the provisions of 49 CFR 18.42, which provide for records to be kept at least three years from the date that the local agency submits its final expenditure report. Records of projects under litigation shall be kept at least three years after the case has been settled. CRS § §24 -30 -1401 through 24 -30 -1408, 23 CFR Part 172, and P.D. 400.1, provide additional details for complying with the preceeding eight (8) steps. 2/3/2015 EXHIBIT I - FEDERAL -AID CONTRACT PROVISIONS REQUIRED CONTRACT PROVISIONS FEDERAL -AID CONSTRUCTION CONTRACTS General !I Nondiscrimination III. Nonsegregated Facilities IV, Davis -Bacon and Related Act Provisions V. Contract Work I tours and Safety Standards Act Provisions VI. Subiettlng or Assigning the Contract VII. Safely: Accident Prevention Vill. False Statements Conceming l lighway Projects IX_ Implementation ofClaan Air Act and Federal Water Pollution Control Act X Compliance with Govammentwide Suspension and Debarment Requirements A Certification Regarding Use of Contract Funds for Lobbying ATTACFIMFNTS A. Employment and Materials Preference for Appalacnian Development Highway System or Appalachian Local Access Road Contracts (included in Appalachian cor+tra is only) I. GENERAL 1. Form FHWA -1273 must be physically Incorporated In each construction contract funded under Title 23 (excluding emergency contracts solely intended for debris removal). The contractor (or subcontractor) must insert this form in each subcontract and further require its inclusion in all lower tier subcontracts (excluding purchase orders. rental agreements and other agreements for supplies qr services). The appticahle requirements of Form FHWA -1273 are incorporated by reference for worli done under any purchase order rental agreement or agreement for other services. The prime contractor shall be responsible for compliance by any subcontractor, lower -tier subcontractor or service provider. Fond FI IWA -1273 must be included In all Federal -aid deslgn- buiid ronlracts, in all subcontracts and in lower tier subcontracts (excluding subcontracts for design services. purchase orders. rental agreements and other agreements for supplies or services). The design- builder shall be responsible for compliance by any subcontractor, lovtt -tier subconlraudor or service provider. Contracting agencies may reference Form FIIWA- 12731n bid proposal or request for proposal documents, however, the Fond FI IWA -1273 must be physically incorporated (not referencad) in all contracts, subcontracts and lower -tier subcontracts (excluding purchase orders, rental agreements and other agreements for supplies cr services related to a consli ucition contract). 2. Subject to the applicability criteria noted In the following sections, these contract provisions shall apply to all midi perform ad on the contract by the contractnes own organization and with the assistance of wp kers ureter the contractors immediate supenntendence and to all work perforated on the contract by piecework, station work. or by subcontract. FI1WA -1273 -- Revised Nlay 1, 2012 3 A breach of any of the stipulations contained In these Required Contract Provisions maybe sufticientgrounds for withholding of progress payments, withholding of final paynlent, tenninaticvn of the contract suspension I debarment or any other action determined to be appropriate by the contracting agency and FI IWA. 4 Selection of Labor: Dunng the performance of thIs Contract, the contractor shall not use convict labor for any purpose within the limits of a construction project on a Federal -aid highway unless it is labor performed by convicts who are on parole, supervised release, or probation. The term Federal -aid highway does not include roadways functionally classified as local roads or rural minor collectors, II- NONDISCRIMINATION The provisions of this section related to 23 CFR Pan 230 are applicable to all Faderal -aid construction contracts and to all related constnuctlon subcontracts M $10,000 or more. The provisions of 23 CFR Pan 230 are not applicable to material supply, anginearincl, or architectural service contracts. In addition, the contractor and all subcontraCloM must comply with the following policies; Executive Order 11246, 41 CFR 60, 29 CFR 1625 -1627, Title 23 USC Section 140, the Rehabilitation Act of 1973, as amended (29 USG 794). Title VI of the CnriI Rights Act of 1964, as amended, and rat ated regulations including 49 CFR Pans 21, 26 and 27� and 23 CFR Parts 204, 234, and 633. The contractor and all subcontractors must comply with: the requirements of the Equal Opportunity Clause in 41 CFR 60- 1.4(b) and, for all construction contracts exceeding 510,000, the Standard Federal Equal EmplDyment Opportunity Construction Contract Specifications in 41 CFR 64 -41. Note: The U.S. Department of Lahnr has exclusive authority to determina compliance with Executive Order 11246 and the policies of the Seoretary of Lahorincluding 41 CFR 60, and 29 CFR 1625 -1627. The contracting agency and the Fl IWA have the authority and the responsiblity to ensure complianca with Title 23 USC Section 140, the Rehabilitation Act of 1973, as amended (29 USC 794), and Title VI of the Civil Rights Act of 1964, as amended, and related regulations including 49 CFR Parts 21, 26 and 27: and 23 CFR Parts 200, 230, and 633. The followdng provision is adopted from 23 CFR 230, Appendix A. with appropriate revisions to conform to the U.S. Department of Labor (US DOL) and FI iWA requirements. 1. Equal Employment Opportunity: Equal employment opporkin" (EEO) requirements not to discriminate and to take affirmative action to assure equal opporturtity as set for") under laws, executive orders. rules, regulations (26 CFR 35. 29 CFR 1630, 29 CFR 1625-1627,41 CFR 60 and 49 CFR 27) and orders of the Secretary of Labor as modified by the provisions prescribed herein. and imposed pursuant to 23 U.S.C. 140 shall constitute the EEO and specific affirmative action standards for the contractor's project activities under Exhibit I - Page 1 of 12 2/3/015 Ns contract. The provisions ofthe Amenrans with Disab4ities Act of 1996 (42 U.S.C. 12101 et seq.) set forth under 28 CFR 35 and 29 CFR 1630 are incorporated by reference in this contract In the execution of this contract, the contractor agrees to compiy with the following minimum specific requirement activities of EEO, a. The contractor wiil work wMtn the contracting agency and the Federal Government to ensure that it has made every goad faith effort to provide equal opportunity with respect to all of its terms and conditions of employment and in their review of activities under the contract. b. The contractor will accept as its operating. policy the following statement: "It is the policy of this Company to assure that applicants are employed, and that employees are treated during amploymem, without regard to their race, religion, sex color, national origin, age or disability_ Such action shall inn uda' employment, upgrading, demotion, or transfer; recruitment or recruitment advertising: layoff or termination; rates of pay or other forms of compensation: and sal action for training, including apprenticeship, pre - apprenticeship. amftr on -tha- job training." 2. EEO officer: The contractor will designate and make known to the contracting Officers an EEO Officer who will have the responsibility for and must be capahIa of affactively administering and promoting an active EEO program and who must be assigned adequate authority and responsibility to do so. 3. Dissemination of Policy: All members of the contractors staff wha are authorized to hire. supervise, promote, and discharge employees, or who racornmerid such action. or Who are substantially involved In such action, will' be made fully cognizant of, and will implement, the contractors EEO policy and contractual responsibilities to provide EEO in each grade and classification of employment To ensure that the above agreement will be met, the following actions will be taken as a minimum' a. Periodic meetings of supervisory and personnel office amp Ioyees will be conducted before the start of work and then not less often than once every six months. at which time tie contractors EEO policy and its Implementation will be reviewed and explained. The meetings wilt be conducted by the EEO Officer. b. All new supervisory or personnel office employees will be given a thorough indoctrination by the EEO Officer, covering all major aspects of the contractor's EEO obligations within thirty days following their reporting for duty with the contractor c. All personnel who are engaged in direct recruitment for the projectwlll be instructed by the EEO Officer in the cantrartoea procedures for locating and hiring minorities and women. d. Notices and posters setting forth the coniracWs EEO policy will be placed in areas readily accessible to amployeas, applicants for employment and potential enmployees e. The contractors EEO policy and the procedures to Implement such policy will be brought to the attention of employees by means of Meetings, employee hanlho0k3, or other appropdat9 means. 4. Recruitment: When advertising for employees, the contractor will include in ail advertisements for employees the notation "An Equal Opportunity Employer." All such advertisements will be placed in publications having a large circulation among minorities and women in the area from which the to reject work force would normally be derived a. The contractor will, unless preciWed by a valid bargaining agreement, conduct systematic and direct recruitment through public and private employee referral sources likely to yield qualified rninorrities and women. To meet this requirement, the contractor will identify sources of potential minority group employees, and establish with such identified sources procedures wharaby minority and women applicants may be referred to the contractor for employment consideration. b In the event the contractor has a valid bargaining agreement providing for exclusive hiring hall referrals, the contractor is expected to observe the provisions of that agreement to the extent that the system meets the contractors compliance with EEO contract provisions. Where implementation of such an agreement has the effect of discriminating against minorivas or woman, or obligates the rontractorto do the same. such implementation violates Federal nondscrimination provisions. c. The contractor will encourage its present employees to refer minorities and women as appllrants for employment. Information and procedures with regard to referring such applicants will be discussed with employees. S. Personnel Actions: Wages, working conditions, and employee benefits shall be established and administered. and personnel actions of every type, including hiring, upgrading. promotion, transfer, demotion, layoff, and termination, shall be taken without regard to race, color, religion, sex. national origin, sge or disability The following procedures shall be followed: a. The contractor will conduct periodic inspections of project sites W insure that working conditions and employee facilities do not indlcate discriminatory "atment of project site personnel. b The contractor moll peiodically evaluate the spread of wages paid within each classification to determine any evidence of diso:nminatory wage practices_ c.. The contractor will periodically revlaw selected pemonnal actions in depth to determine whether there is evidence of discrimination. Where evidence is found, the contractor will promptly take corrective action. If the review indicates that the discrimination may extend beyond the actions reviewed such corrective action shall include all affected persons, d. The contractor will promptly investigate all complaints of alleged discrimination made to the contractor in connection with ns Obligations under this contract, will attempt to Fesolve such complaints, and will take appropriate corrective action within a reasonable time. If the investigation indicates that the discrimination may affect persons other than the complainant. such rnrective action shall rrclude such other persons. Upon completion of each investigation, the contractor will inform every cnmplainant of all of their avenues of appeal.. 6. Training and Promotion: a. The contractor will assist in locating, qualifying, and increasing the stalls of minorities and women who are Exhibit I - Page 2 of 12 2/3/015 applicants for employment or currant employees. Such efforts should be aimed at developing full journey level status employees in the type of trade or job classification involved. b. Consistent with the contractor's work force requirements and as permissible under federal and State regulations. the contractor shall make full use of training programs, i.e., apprenticeship. and on- the -job training programs for the geographical area of contract parrormance. In the event a special provision for training is provided undarthis contract. this subparagraph will be superseded as indicated in the special provision. The contracting agency may reserve training positions for persons who receive welfare assistance in arcordenra with 23 U,S.C. 140(x). c. The contractor Will advise employees and applicants for employment of available training programs and entrance requirements for each. d. The contractor will periodically review the training and promotion potential of employees who are minorities and women and will ancouraga eligible ernployaas to apply for such training and promotion. 7. unions: If the contractor relies in whale or in part upon unions as a source of employees, the contractor will use goad faith efforts to obtain the cooperation of such unions to increase opportunities for minorities and wnrnen. Actions by the contractor, either directly or though a contractor's association acting as agent, will include the procedures set forth below: o. The contractor will use good faith efforts to develop, in cooperation with the unions joint training programs aimed toward qualifying more minorities and women for membership in the unions and increasinq the skills of minorities and woman so that th ey may qualify for higher paying employment. b. The contractor will use good faith efforts to incorporate an EEO clause into each union agreement to the end that such union will be contractually bound to refer applicants without regard to their race, color, religion, sex, national origin, age or disability. c. The contractor Is to obtain information as to the referral practices and policies of the labor union except that to the extent such information is within the exclusive possession of the labor union and such labor union refuses to furn ish such information to the contractor, the contractor shall so certify to tha contracting agency and shall set forth what efforts have been made to obtain such information. d. In the event the union is unable to provide the contractor with a reasonable low of referrals within the time limit set forth in the caIILV.We bargaining agreement, the contractor will, through independent recruitment efforts, fill the employment vacancieswthout regard to race, color. raligion, sax, national origin, age or disability; making full efforts to obtain qualified aniTor ciwaiiflabie minorities and women. The failure of a union to provide sufficient referrals (even though if is obligated to provide exclusive referrals under the terms of a collective bargaining agreement) does not relieve the contractor from the requiranments rAthis paragraph. Inthe event the union referral practice prevents the contractor from meeting the obligations pursuant to Executive Order 11246, as amended, and thosa special provisions, such contractor shall Immediately notify the contracting agency. H. Reasonable Accommodation for Applicants I Employees with Disabilities: The contractor must be familiar with the requirements for and comply With the Americans with Disabilities Act and all rules and regulations established there under (Cmployers must provide reasonable accommodation in all employment activities unless to do so would cause an undue hardship, 9. Selectlon of Subcontractors. Procurement of Mated ats and Leasing of Equipment: The contractor shall not discriminate on the grounds of race, color, rellglon, sex. national origin. age or disability in the selection and retention of subcontractors. including procurement of materials and lasses of equipment, The contractor shall take all necessary, and reasonable steps to ensure nondiscrimination in the administration of this contract.. a. The contractor shall notify all potential subc;ohtractoirs And suppliers and lessors of their EEO obligations under this contract. b The contractor Wil use good faith efforts to ensure subcontractor compliance +Kith their EEO obligations. 101 Assurance Required by 49 CFR 26- 13(b)- a The requirements of 49 CF Part 26 and the State DOT's U.S DOT- approved ❑6E program are incorporated by reference. b. The contractor or subcontractor shall not discriminate on the basis of race, color, national origin, or sax In the pariormanre of this cnntraGt, The Contractor shall carry out applicable requirements of 49 CFR Part 26 in the award and administration of DOT- assisted contracts. Failure by the contractor to carry out these requirements is a material breach of this contract. which may result in the termination of this contract or such other remedy as the contracting agency diems appropriate. 11. Records and Reports; The contractor shall keep such records as necessary to document compliance with the EEO requirements. Such reoords shall be retained for a period of th ree years fol owing the data of the final payment to the contractor for all contract work and shall be available at reasonable times and places for inspection by authorized repro%antativas of the contracting agarwy and the FIiWA. a. The records kept by the contractor shall doctrrnent the following: (1 ) The number and work hours of minority and non - minority group members and woman employed in each wadi classification on the project: (2 y The progress and efforts being made In c.roperation with unions, when applicable, to increase employment opportunities for minorities and women: and (3) The progross and afforts being made in IoCating. hiring . training, qualif)ing, and upgrading minorities and women; b The contractors and subcontractor will submit an annual report to the contracting agency each duly for the duration of thapmject. indicating the number of minority. women. and non minority group employees currently engaged in each work classification required by the contract work This information is to be reported on Foam FI IWA- 1:191. The staffing data should represent the project work force on board in all or any part of th e last payroll period preceding the and of July. If on- the -job training is being re quired by special provision, the contractor, Exhibit I - Page 3 of 12 2/3/015 will be required to collect and report training data The am p I ayment data should reAectthe work force on board during all or any part of the last paytolI pen ad preceding the end of July Ill. NONSEGREGATED FACILITIES This provision is applicable to all Federal -aid construction contracts and to all related consti uction subcontracts of $10.000 or more. The contractor must ensure that facilitles provided for employees are provided in such a manner that segregation on the bears of race, color, religion. sex, or national origin cannot result. The contractor may neither require such segragated Lisa by written or oral policies nor tolerate such use by employee custom. The contractor's obligaticm extends further to ensure that its employees are not assigned to perform their sarvires at any location, under the contractor's control, where the facillties are segregated. The term'7aollties" includes waiting rooms, work areas, restaurants and other eating areas, time clacks, restrooms, washrooms, locker moms, and other storage or dressing areas, parting lots, drinking fountains. recreation or entertainment areas. transportation, and housing provided far employees The contractor shall provide separate or single -user restrooms and necessary dressing or sleeping areas to assure privacy between saxes. 11'rM17 -1+1F FMS+ IeI: tI. Ir7t14w3d=Ii7 _T1%MU.ZV1'FJ1[612&1 This section Is applicable to all Federal -aid construction projects exceeding Sa2,000 and to all related subcontracts and Iower4lersubcontracts (regardless of subcontract size) The requirements applyto all projects located Within the right -of- way of a roadway that Is functionally classified as Federal -aid highway. This excludes roadways functionally classified as local roads or rural minor collectors, which are exempt. Contra cting agencies may elect to apply these requirements to other projects. The following provisions are from ft U.S Department of Labor regulations in 29 CFR 55 'Contract provisions and related matters" with minorrevislons to conform to the FI IWA- 12713 format and FI IWA program requirements, 1. MInfmum wages a. All laborers and mechanics employed orworking upon the site of tha work, will be paid unconditionally and not less often than once a week. and without subsequent deduction or rebate an any aceount (except such payroll deductions as are permitted by regulations issued by the Secretary of Labor under the Copeland Act (29 CF part 3)), the full amount of wages and bona fide fringe benefits (or cash equivalents thereof) clue at time of payment computed at rates not less than those contained in the wage determination of the Secretary of Labor which is attached hereto and made a part tiereof, regardless of any contractual relationship which may be alleged to exist between the contractor and such laborers and mechanics. Contributions made or costs reasonably anticipated for bona fide fringe benefits under section 1(1bX2) of the Davis- 13econ Art on behalf of laborers or mechanics are considered wages paid to such laborers or mechanics, subject to the provisions of paragraph i.d. ofthis section; also, regular contributions made or costs incurred for more than a weekly period (but not less often than quarterly) under plans. funds, or programs which cover the particular weekly period, are deemed to be constructively made or incurred during such weekly period. Such laborers and mechanics shall be paid the appropriate wage rate and fringe benefits on the )rage determination far the classification of wont actually performed. without regard to slall. except as provided in 29 CFR 5,5(a j{4), Laborers or mechanics performing work in more than one classification may be compensated at the rate specified for each classificatlon for the time actually worked therein Provided. That the employer's payroll records accurately set forth the time spent in each classification in which work is perfnmiad. The wage deterrnination (Including any additional classification and wage rates conformed under paragraph t .b. of this section) and the Davis -Bacon poster (VV 11-1321) shall be posted at all times by the contractor and its subcontractors at the site of the work in a prominent and accessible place where it can be easily seen by the workers. b.(1) The conlactng officer shall require that any class of laborers ormechanics, including helpers, which Is not listed in the wage determination, and which is to be employed under the contract shall be classified in conformance with the wage determination. The contracting officer shall approve an additional classification and wage rate and fringe benefits therefore only when the following criteria have been met: (1) The work to be performed by the classification requested is not performed by a classification in the wage detemiinatbnn and (a) The classlfivation is utilized in the area by the construction industry; and (iii) The proposed wage rate, including any bona fide fringe benefits. bears a reasonable relationship to the wage rates contained in the wage determination. (2) tf the contractor and the laborers and mechanics to be employed in the classification (if known), or their representatives, and the contracting ofticer agree on the classification and wage rate (including the amount designated for fringe ban ef s where appropriate), a report of the action taken shall be sent by the contracting officer to the Administrator of the Wage and Hour Division, Employment Standards Administra5lon, U.S. Department of Labor, Washington, DC 24240. The Administrator, or an authorized representative, will approve, modify, or disapprove every additional classification action within 30 [lays of receipt and so advise the Contracting officer or will notify the contracting officer witlhln the 31} -dav period that additional time is necessary. (3) In the evant the contractor, the laborers or mechanic,$ to be employed in the classification or their represeantatives. and the contracting officer do not agree on the proposed classification and wage rate (including the amount designated for fringe benefits, where appropriate), the contracting officer shall refer the questions. including tins dews of ail interested parties and the recommendation of the contracting officer, to the Wage and Hour Administrator for determination. The Wage and H our Adm I nistrator. or an authorized representative, will issue a detatmination within 30 days of receipt and so advise the contracting officer or Exhibit I - Page 4 of 12 2/3/015 will notify the contracting officer within the 30-day period that additional time is necessary. (4) The wage rate (including fringe benefits where appropriate) determined pursuant to paragraphs i.b.(2) or 1.b.(3) of this section, shall be paid to all workers perfuming work in the classthr:ation under this contract frorrr the first day on which work is portomled in the classification. c. When ever the minimum wage rata prescribed in the contract for a class of laborers or mechanics indu des a fringe benefit which Is not eVressed as an hourly rate. the contractor shall either pay the benefit as stated in the wage determination or shall pay another bona fida fringe benefit or an hourly cash equivalent thereof d. If the contractor does not make payments to a trustee or other third person, the contractor may consider as part of the wages of any laborer or mechanic the amount of any costs reasonably anticipated In providing bona fide fringe benefits under a plan or program, Provided, That the Secretary of Labor has found, upon the written request of the contractor, that the applicable standards of the Oavis -Bacon Act have been met. The Secretary of Labor may require the contractor to set aside in a separate eccount assets for the rnaeting of obligations under the plan or program. 2. Withholding The contracting agency shall upon its own action w upon written request of an authorized representative of the Department of Labor, withhold or cause to be wi hheld from the contractor under this contract. or any other Federal contract with the same prime contractor. or any other federally - assisted contract subject to Davis -Saran prevailing wage requirements, which Is held by the same prime contractor, so much of the accrued payments or advances as may be considered necessary to pay laborers and mechanics. including apprentices, trainees, and helpers, employed by the contractor or any subcontractor the full amount of wages required by the contract. In the event of failure to pay any laborer or mechanic, Including any apprentice, trainee, or helper, employed or working an the site of the work, all of part of the wages required by the contract, the contracting agency may, after written notice to the eomrartor, take such action as may be necessary to cause the suspension of any further payment, advance. or guarantee of funds until such violations have ceased. 3. Payrolls and basic records a. Payrolls and basic records relating thereto shall be maintained by the contractor during the course of-the work and preserved for a penod of three years thereafter for all laborers and mechanics working at the site of the work. Such records shall contain the name, address, and social security number of each such worker, his or her correct classification, hourly rates of wages paid (including rates of contributions or costs anticipated for bona fide fringe benefits or cash equivalents thereof of the types described in section I (b)(2)(113) of the Davis -Bacon Act). daily and weekly number of hours worked. deductions made and actual wages paid. Whenever the Secretary of Labor has found under 29 GFR 5.5(a)(f)(iv) that the wages of any Iabuer or mechanic Include th e amount of any costs reasonably antapated in providing benefits under a plan or program described in section I (b)(2)(6) of the Devis- Bacon Act. the contractor shall maintain reccras which show that the comm itmentto provide such benefits is enforceable, that the plan or program is financiMy responsible, and that the plan or program has been communicated in writing to the laborers or mechanics affected, and records which show the costs anticipated or the actual cost incurred In providing such benefits. Contractors employing appreriftes or trainees under approved programs shall maintain written evidence of the registration of apprenticeship programs and certiticaton of trainee programs. the registration of the apprentices and trainees. and the ratios and wage rates prescribed In the applicable programs. b.(1) The contractor shall submit weakly for each week in which any contrart work is performed a copy of all payrolls to the cormtiacting agency. The payrolls submitted shall set out accurately and completely 811 of the information inquired to be maintained under 29 CFR 5.5(aK3)(1), except that full social security numbers and home addresses shall not be Included on weekly transmittals. Instead the payrolls shall nr11y need to Include an individually identifying number for each employee S e.g, , the last four digits of the employee's social security number). The required weekly payroll information may be submitted in any form desired. Optional Form VV 11-347 is available for this purpose from the Wage and I Our Division Web site at httplllwww. dol. govlesalwhdlformslwh347instr .htm or hs successor site. The prime contractor is responsible for the submission of copies of payrolls by all subcontractors. Contractors and subcontractors shall maintain the full social security number and currant address of each covered worker, and shall provide them upon request to the contracting agency for transmission to the State DOT, the FHWA or the Wage and I tour Division of the Department of Labor for purposes of an investigation or audit of compliance with prevailing wage requirements. It is not a violation of this section for a prime contractor to require a subcontractor to provide addresses and social security numbers to the pd me contractor to its own records, without weekly submission to the contracting agency (2) Each payroll submitted shall be accompanied by a "Statement of Compliance " signed by the contractor or subcontrartdr or his or her agar who pays or supervises the payment of the persons employed under the contract and shall certify the following, (i) That the payroll for the payroll period contains the information required to be provided under §5.5 (aH3)(ii) of Regulations, 29 CFR part 5, the appropri ate inform atian is being maintained u rider §5.5 (aX3Xi) of Regulations, 29 CFR part 5, and that such Information Is correct and complete' (ii) That each laborer or mechanic (including each helper. apprentice, and trainee) employed on the contract during the payroll period has been paid the full weekly wages earned, without rebate, either directly or indirectly, and that no deductions have been made either directly or indirectly from the full wages earned, other than permissible deducfioris as set forth In Regulations. 29 CPR part a; (Iii) That each laborer or mechanic has been paid not less than the applicable wage rates and fringe benefits or rash equivalents for the classification of warts performed . as specified in the applicable wage detemnination incorporated Info the contract. Exhibit I - Page 5 of 12 2/3/015 (3) The weekly submission of a properly executed certification set forth on the reverse side of Optional Form W Ii i -347 shall satisfy the requirement far submission of the 'Statement of Compliance required by paragraph 3.b.(2) of this section. (4) The falsification of any of the above certifications may subject the contractor or subrontraotorto civil orcrimIMal prosecution under section 1001 of title 18 and section 231 of title 31 of the United States Code. c. The contractor or subcontractor shall make the records required under paragraph 3,a of this section available for inspection, copying, or transcription by authorized representatives of the contracting agency, the State DOT, the FI IWA, or the Department of Labor, and shall permit such representatives to interview et>-mployees during working hours on the job. If the contractor or subcontractor fails to submit the required records or to make them available, the FHWA may, after written notice to the contractor, the contracting agency or the State ROT, take such action as may be necessary to cause the suspension of any further payment, advance, or guarantee of funds. Furthermore, failure to submit the required records upon request orto make such records available may be grounds for debarment action pursuant to 29 CFR 5.12. 4. Apprentices and trainees a. Apprentices (programs of the USDOL) Apprentices will be permitted to work at less than the predetermined rate far the work they performed when they are employed pursuant to and individually registered in a bona fide apprenticeship program registered with the U.S. Department of Labor. Employment and Training Administration. Office of Apprenticeship Training, Employer and Labor Services, or with a State Apprenticeship Agency recognized by the office, or if a person is employed in his or her first 99 days of probationary employment as an apprentice in such an apprenticeship program, who is not Indl0clually registered In the program, but who has boon certified by the office of Apprenticeship Training. Employer and Labor Services or a State Apprenticeship Agency (where appropriate) to be eligible for probationary employment as an apprentice. The allowable ratio of apprentices to journeymen on the job site in any craft classification shall not be greater than the ratio permitted to the contractor as to the entire work force under the registered program. Any worker listed on a payroll at an apprentice wage rate, who is not registered or otherwise employed as stated above. shall be paiel not mss than the applicable wage rate an the wage determination for the classification of work actually performed. In addition, any apprentice performing work on the job site in excess of the ratio permitted under the registered program shall be paid not less than the applicable wage rate on the wage determination for the work actually perfommed. More a contractor is performing construction on a project in a locality other than that in which its program is registered, the ratios and wage rates (expressed in percentages of the journeyman's hourly rate) specified in the contractor's or s,ubcontractot% registered program shall be observed. Every apprentice must be paid at not less than the rate specified in the registered program for the appren'tice's level of progress, expressed as a percentage of the journeymen hourly rate specified in the applicable wage daterrninatan. Apprentices shall be paid fringe benefits in accordance with the provisions of the apprenticeship program. If the apprenticeship program does not specify fringe benefits. apprentices must be paid the full amount of fringe benefits listed on the wage determination for the applicable classification. It the Administrator determines that a different practice prevails forthe applicable apprentice classification. fringes shall be paid in accordance with that determination. In the event the Office of Apprenticeship Training. Employer and Labor Services. or a Slate Apprenticeship Agency recognized by the Office, withdraws approval at an apprenticeship program, the contractor will no longer be permitted to utilize apprentices at less than the applicable predetermined rate for the work performed until an aci:aplable program is approved. b. Trainees {programs of the USDOI Except as provided in 20 CFR 5.16, trainees Oil not be permitted to work at less than the predetermined rate for the work performed unless they are erpioyed pursuant to and Individually registered in a program which has received prior approval, avidenced by formal certification by the U.S. Department of Labor. Employment and Training Administration. The ratio of trainees to journeymen on the job site shall not be greater than permitted under tha plan approved by the Employment and Training Admintstration. Every trainee nmust he paid at not less than the rate specified In the approved program for the trainee's level of progress. expressed as a percentage of the journeyman hourly rate specified in the applicable wage determination. Trainees shall be paid fringe benefits in accordance with the provisions of the trainee program.. If the trainee program does not mention fringe benefts, trainees shall be paid the full amount of fringe benefits listed on the wage determination unless the Adrnini strata rof the Wage and Hour Division date rmi that there is an apprenticeship program associated with the mrresponding journeyman wage rate on the wage determination which provides for less than full fringe benefits for apprentices. Any employee listed on the payroll at a trainee rate who is not registered and participating in a training plan approved by the Employment and Training Administration shall be paid not less than the applicable wage rate on the wage determination for the classification of work actually performed. In addition, any trainee performing worts on the job sits in excess of the ratio permitted under the registered program shall be paid not less than the applicable wage rate on the wage determination for the work actually performed. In the eventthe Employment and Training Administration withdraws approval of a training program, the contractor will no longer be permitted to uti lize traineas at less th an the applicable predetermined rate forth' work performed until an acceptable program is approved. c, Equal employment opportunity. The utillzatlon of apprentices, trainees and Journeyman under this part shall be in conformity with the equal employment opportunity requirements of Executive Circler 11246, as amended, and 25 CFR part 30. Exhibit I - Page 6 of 12 2/3/015 d. Apprentices and Traanees (programs of the U.S. DOT). Apprentices and trainees worNng under apprenticeship and skill training programs which have been certified by the Secretary of Transportation as promoting EEO in connection with Federal -aid highway construction programs are not subject to the requirements of paragraph 4 of this Section IV. The straight time hourly wage rates for apprentices and trainees under such programs will be established by the particular programs The ratio of apprentices and trainees to journeymen shall not be greater than permitted by the terms of the particular program. S. Compliance with Copeland Act requirements. The contractor shall comply with the requirements of 29 CFR part 3, which arts Incorporated by reference In this rmtm ;t. S. Subcontracts. The contractor or subcontractor shall insert Form FHWA -1273 in any subcontracts and also require the subcontractors to include Form FHWA -1273 in any lower tier subcontracts. The prime contractor shall be responsible for the compliance by any subcontractor or lower tier subcontractor with all the contract clauses In 29 GFR 5.5. 7. contract term [nation: debarment- A breach of the contract Clauses in 29 CFR 5.5 may be grounds for termination of the contract, and for debarment as a contractor and a subcontractor as provided in 29 CFR 5.12- 8. Compliance with Davis -Bacon and Relatcid Act requirements. All rulings and interpretations of the Davis - Bacon and Related Acts contained In 29 CFR parts 1, 3, and 5 are herein incorporated by reference in this contract. 9. Disputes concerning labor standards. Disputes arising out of the labor standards provisions of this contract shall not he subj act to the general disputes clause of this contract. Such disputes shall be resolved in accordance with the procedures of the Department of Labor set forth in 29 CFR parts 5, 6. and 7. Disputes within the meaning of this clause include disputes between the contractor (or any of its subcontractors.) and th a contracting agency, the U.S. Department of Labor, or the employews or their representatives. 10. Certification of eligibility. a. By entering Into this contract, the contractor certifies that neither it (nor he ar she) nor any person or firm who has an interest in the contractor's firm is a person or firm irieliglble to he awarded Government contracts by virtue of section 3(a) of tha Davis -Bacon Act or N Cr'R S.t2(aXt). b. No part of this contract shall be subcontracted to any person or firm inaligible for award of a Goverrrmant contract by virtue of section 3(a) of the Davis -Bacon Act or 29 CFR 5.12(aj(1). c. The penalty for making false statersmtxnts is prescribed in the U.S, Criminal Code, 18 U.S.C. 1001 V. CONTRACT WORK HOURS AND SAFETY STANDARDS ACT The following clauses apply to any Federal -aid construction contract in an amount in mmess of5lgp,000 and subject to the overtime provisions of the Contract W ottc I lours and Safety Standards Act. These clauses shall be inserted in addition to the clauses required by 29 CFR 5.5(aj of 29 CFR 4.6. As used In this paragraph, the terms laborers and mechanics include watchmen and guards. t.Overtlme requirements. No contractor orsuhcontractor contracting for any part of the contr act work which may require or Involve the employment of laborers or mechanics shall require or permit any such la barer or mechanic in any workweek in which he or she is employed an such worts to work in excess of forty hours in such workweek unless such laborer or mechanic receives compensation at a rate not less than one and one -half tithes the basic rate of pay for all hours worked in excess of forty hours in such worhwsek. 2. Violation; liability for unpaid wages; liquidated damages. In the event of any violation of the clause set forth in paragraph (t.) of this section, the contractor and any subcontractor responsible therefor shall be liable for the unpaid wages. In addition, such contractor and subcontracto shall In liable to the United States (in the case of work done udder contract for the District of Columbta or a territory, to such District or to such tern", for liquidated damages. Such liquidated damages shall be computed with respect to each IndividueI laborer or mechanic inducting watchmen and guar ds. oimployed in violation of the clause set forth In paragraph (t.) of this section, in the sum of $10 for each calendar day on Which such individual was required or permitted to work in excess of the standard tivork"ek of forty hours without payment of the ovartime wages required by the clause set forth in paragraph (1) of this section 3. Withholding for unpaid wages and liquidated damages. The FHWA or the contacting agency small upon its own action or upon written request of an authorized reprasentative of the Department of Labor withhold or cause to be withheld, from any moneys payable on account of work performed by the contractor or subcontractor under any such contract or any other Federal contract with the same prime contractor, or any other federally -assisted contract su bject to the Contract Work Hours and Safety Standards Act, which is held by the same prime contractor, such sums as may be determined to be necessary to satisfy any liabilities of such contrartor or subcontractor forunpaid wages and liquidated damages as provided in the clause set forth in paragraph (2.) of this section. 4. Subcontracts. The contractor or subcontractor shall insert in any subcontracts the clauses set forth in paragraph (n.) through (4.) of this section and also a clause requiring the su bco ntrartnms to Include these dauses in any lower tior subcontracts. The prime can tractor shall be responsibla for compliance by any subrontractgror lower tier subcontractor with the clauses set forth 1n paragraphs (t . j through (4. ) of th is Section. Exhibit I - Page 7 of 12 2/3/015 VI. SUBLETTING OR ASSIGNING THE CONTRACT Thls provision is applicable to all Federal -aid construction contacts on the National Highway System. 'I. The contractor that perform with its own organization contract work amounting to not less than 30 percent (or a greater percentage if specified elsewhere in the contract) of the total original contract price, excluding any specialty items designated by the contracting agency. Specialty items mey be performed by subcontract and the amount of any such specialty items performed may be deducted from the total original contract price before computing the amount of work required to be performed by the conlractcWs own organization (23 GFR 635.116). a. The term "perform worts with its own otjari zation" refers to workers employed or leased by the prime contractor, and equipment owned or rented by the prime contf actor, with or without operators. Such term does not include employees of equipment of a subcontractor or lower tier subcnntractnr, agents of the prime contractor, or any other assignees. The term may include payments for the costs of hiring leased employees from an employee leasing firm meeting all relevant Federal anti State regulatory requirements. Leased employees may only be included in this term if the pdms r;ontractor meats all %if the following conditions: (1) the prime contractor maintains conlrel over the supervision of the day -to -day activities of the leased employees; (2) the prime r,ontrac1W remains responslbie for the quality of the work of the leased amployees: (3) the prime contractor retains all power to accept or exclude individual employees from work on the project. and (4) the prime contractor remains ultimately responsible for the payment of predetermined minimum wage 6, the submission of paymlls, statements of compliance and all other Federal regulatory requirements. b. "Specialty Items" shall be czrnstrued to be limited to work that requires highly specialized knowledge, abilities, or equipment not aid! nanly available in the type of contracting organizations qualified and expected to bid or propose on the contract as a whole and in general are to to limited to minor components oftha overall contract, 2. The contract amount upon which the requirements set forth in paragraph (1) at Section VI is c reputed Includes the mat of material and manufactured products which are to be purr:hased or produced by the contractor under the contract provisions, a. The contractor shall furnish (a) a competent superintendent ar supervisor who is employed by the firm, has full authority to direct performance of tha work in accordanca with the contract requirements, and is in charge of all construction operations (regardless of who performs the work) anti (b) Such other of its own organizational resources (supervision, management, and angineering services) as the contracting officer determines is necessary to assure the performance of tie contract. 4. No portion of the contract shall be subiat, assigned or otherwise disposed of except with the written consent of the contracting officer, or authorized representative, and such consent when given shall not be construed to relieve the contractor of any responsibility for the fulfillment of the contract. Written consent will be given only after the contracting agency has assured that each subcontract is evidenced in writing and that it contains all Pertinent provisions and requirements of the prime contract. 5 The 301/6 self - performance requirement of paragraph (1) is not applicable to design -build contacts; however, contracting agencies may establish their own self- performanca requirements. VII, SAFETY: ACCIDENT PREVENTION T h I s p r o v i s i o n i s applicable to all Federal -aid construction contracts and to all related subcontracts. 1. In the performance of this contact the cantractorr shall comply with all applicable Federal, State and local Laws governing safety, health. and sanitation (23 GFR 635). The contractor shall provide all safeguards, safety devices and protective equipment and take any other readied actions as it datormines, or as the contacting officer may determine, to be reasonably necessary to protect the life and health of employees on the job and the safety of the public and to protect property in connection with the performance of the work covered by the contract, 2. It is a condition oftNi cvritract, and shall be made a condition of each subcontract which the contractor enters into pursuant to this contract, that the contractor and any suhcontractorshalI not permit any employee, in performance of the conirart, to work in surroundings or under canditivns which are unsanitary, hazardous or dangerous to his/her haallh or safety, as determined under construction safety and health standards (29 GFR 1926) promulgated by the Secretary of Labor, in accordance with Seeoion 107 ofthe Contract Work I tours and Safety Standards Act (Q U.S.G. 3704). 3. Pursuant to 29 C.FIR 1926.3. it Is a condition ofthis contract that the Secretary of tabor or authonzed repreeeriative thereof, shall have right of entry to any site of contract pedamhanrA to inspect or investigate the matter of compliance with the construction safety and health standards and to carry out the dull as of the Secretary under Section 107 of the Contract Work Hours and Safety Standards Act (40 U S. 0.3704). Vlll, FALSE STATEMENTS CONCERNING HIGHWAY PROJECTS T h I s p r o v I s i o n i s appllnabla to all Federal -aid construction contracts and to all related subcontracts. In orderto assure high quality and durable construction in conformity with approved plans and specifications and a high dogrea of reliability on statements and representations made by engineers, contractors, suppliers, and workers on Federal - aid highway projects, it in es.sentiai that all persons concerned with the project perform f lair functions as carefully, thoroughly. and honestly as possible. Willful falsifle:ation, distortion. or misrepresentation with respert to any facts related tothe project is a violation of Federal law.. To prevent any misunderstanding regarding the seriousness of these and similar arts. Form Fl IVVA -1422 shall be posted on each Federal -aid highway project (23 CFR 635) in one or more places More it is readily available to all persons concerned with the project- 1 B U.S.C. 1024 reads as follows: Exhibit I - Page 8 of 12 2/3/015 'Whoever, being an officer, agent, or employee of the United States, or of any State orTerritory. or whoever. whether a person. association. firm. orcorporetlon, knowingly makes any false statement, false representation, or false raport as to the character, quality, quantity, or cost of the material used or to be used, or the quantity or quality of the work performed or to be performed, or the cost thereof In connection with the submission of plans, maps, specifications. contracts, or costs of construction on any highway or related project submitted for Approval to the Secretary of Transportation: or Whoever know ngIy makes any false statemeM, false representallon, false re pan or false claim vrith respect to the rhararter, quality, quantity, or cost of any +,whrk performed or to be perrommAd. or materials furnished or to be fumished, in connection with the construction of any highway or related project approved by the Secretary of Transportation: or Whoever knowngly makes any false statement or false representation ae to material fact In any statement, Certificate, or reports ubmi tted pursuant to prcmaions of the Feders"Id Roads Act approved July 1, 1916, (39 Stat. 355), as amended and supptemented; Shall be fined under this tile or Imprisoned not more than 5 years of both." IX. IMPLEMENTATION OF CLEAN AiR ACT AND FEDERAL WATER POLLUTION CONTROL ACT This provision is aprxicable to all Federal -aia cmnstruclkin Contracts and to all related subcontracts. By submission of this bidlproposal or the execution of this contract, or subcontract, as appropriate. the bidder, proposer Federal -aid constructlop contrarhmr. or subcontractor. as appropriate, will be deemed to have stipulated as follows' 1. That any person who is or will be utilized in the performance ofthis contract is not prohibited irons receiving an award due to a violation of Section 508 of the Clean Water Act or Section 306 of the Clean Air Act. 2. That the contractor agrees to include or cause to be included the requirements of paragraph (1) of this Section X in every subcontract, and further agrees to take sucih action as the contracting agency may direct as a means of enforcing such requirements- X.. CERTIFICATION REGARDING DEBARMENT, SUSPENSION, INELIGIBILITY AND VOLUNTARY EXCLUSION This provision is appitcable to all Fedarat -aid r"onstrucfirm contracts, design -build Contracts, subcontracts, lawar -tier subcontracts. purchase orders, lease agreements, ronsudtant contrarts or any other Covered transaction roquiring FHWyA approval or that is estimated to cost $25.000 or mare — as defined in 2 CFR farts 180 and 1200. 1- Instructions for Certification — First Tier Participants, a. By signing and submitting this proposal, the prospective Flrstter participant is providIngI" rartification sat out below. b. The Inability of a person to provide the certification set out below will not necessarily result in denial of participation in this covered transaction. The prospective first tier particpant shall submit an explanation of why it cannot provide the certification set out below. The cent icalion or explanation Will be considered in connection with the depart mentor agency's determination whether to enter into this transaction. However. failure of the prospective first tier participant to furnish a certification or an explanation shall disqualify such a person from participation In this transaction. c. The oersfrcation in this clause 1s a material ropresentatlon of Fact upon which reliance was placed when the contracting agency determined to enter Into this transaction. if it is later determined that the prospective participant knowingly rendered an erroneous certification, in addition to other remedies available to the Federal Government, the contracting agency may terminate this transaction for cause of default. d. The prospective first her participant shall provide immediate written notice to the contracting agency to whom this proposal is submitted if any time the prospective first ter participant learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances. e. The terms "covered transaction,," .debarred:' "suspended." "ineligible," "participant," "person," "Principal." and "voluntarily excluded." as used in this clause, are defined in 2 CFR Darts 180 and 1200. "First Tier Covered Transactions" refers to any covered transaction between a grantee or subgrantee of Federal funds and a participant (surh as the prime or general contract). "Lower Tlar Covered Transactions" refers to any Covered transaction under a First Tier Covered Transaction (such as subcontracts). 'First Tier Participant" refers to the participant who has entered into a covered transaction voth a grantee or subgraritee of Federal funds (such as the prime or general contractor). 'Lower-Tier Participant" refers any participant who has entered into a covered transaction with a First Trer Parti cipant or other Lavrar Tier Participants (such as subcontractors and suppliers). f. The prospective first ter participant agrees by submitting this proposal that, should the proposed covered transaction to i entered onto, it shall not knowingly enter into any lower ter covered transaction with a person who is debarred. suspended. declared ineligible, orvolumanly exctudedfronl panicipatlon in this covered tramaction, unless authorized by the department or agency entering into this transaction. g. The prospective first tier participant further agrees by submitting this proposal that it will include the clause titled "Cartfication Regarding Debarment, Suspension, Ineligibility and Voluntary Exrlusion -Lower Tier Covered Transactions" provided by the department or contracting agency, entering into this covered transaction. without mortification, in all lower tier tnverod transactions and in all solicitations for lower tsar covered transactions exceeding the $25,000 threshold. h. A participant in a covered transaction may rely upon a certification of a prospective participant In a lower tier covered transaction that is not debarred, suspended, ineligible, or voluntarilyexfludad frorn the covered transaction, unless it knows that the certification is erroneous. A participant is responsible for ensuring that its principals are not suspended, debarred. or otherwise ineligible to participate In covered transactions. To verify the eligibility of its principals, as well as the eligibility of any lower ter prospective participants, each participant may, but is not required to. check the EXcduded Parties List System wabsite (httpTTllwvAv.ents gaol), which 0 compiled by the General Services Administration Exhibit I - Page 9 of 12 2/3/015 i. Nothing contained in the foregoing shall be construed to require the establishment of a system of records in order to render in good faith the certification required by this clause. The knowledge and information of the prospective part apart is not regruired to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings. j. Except for transactions authorized under paragraph (f) of these Instructions, if a participant in a Covered transaction knowingly enters into a lower tier covered transaction with a person who is suspended. debarred. Ineligible. or voluntarily excluded from participation in this transaction, in addition to other remedies available to the Federal Government, the department or agency may terminate this transaction far cause or default. 2. Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion — First Tier Participants: a. The prospective first tier participant certifies to the best of its lmowiedgo and betiaf, that It and its principals. (1) Are not presently debarred, suspended, proposed for debarment. declarers ineligible, or voluntarily excluded from participating in covered transactions by any Federal department or agency, (2) 1 lave not within athree -year period preceding this proposal been convicted of or had a dvil Judgment rendered against them for commiss on offraud or a criminal offense In connection with obtaining, attempting to obtain, or performing a public (Federal, State or local) transaction or contract under a public transaction, violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery. falsification or destruction of records, making false statements, or receiving stolen property; (3) Are not presently indicted for or otherwise criminally or civilly charged by a governmental antity (Federal. State or local) with commission of any of the offenses enumerated in paragraph (42) of this certification; and (4) Have not within a three -year period preceding this applicationlproposal had one or more public transactions (Federal. State or local) terminated for cause or default, b. Where the prospective participant Is unable to certify to any of the statements in this certification, such prospective participant shall attach an explanation to this proposal. 2. Instructions for Certification - Lower Tier Participants: (Applicable to all subcontracts, purchase orders and other lower tiartransactions requiring prior FIIWA approval or estimated to cost $'25,000 or more - 2 CFR Parts 180 and 1200) a. By signing and submitting this proposal, the prospective lower tier is providing the certification set out below. b. The certification in this clause is a material representation of fact upon which reliance was placed when this transaction was entered into. If it is later determined that the prospective lower tier participant knowingly rondorod an erroneous certification, in addition to other remedies available to the Federal Government, the department, or agency with which th is transaction orgginated may pursue available remedies, including suspension andJor debarment. c. The prospective lower tier participant shall provide immediate written notice to the person to which this proposal is submitted it at any time the prospective lower tier participant learns that Its certification was erroneous by reason of changed circumstances. d_ T'hetemts "covered transaction." "debarred." "suspended." "ineligible." "participant." "person." "principal." and "volurrtanly excluded," as used in this clause, are defined in 2 CFR Farts 180 and 1200. You may contact the person to which this proposal is submitted for assistance in obtaining a copy of those regulations. "First Tier Covered Transactions" refers to any covered transaction between a grantee or subgratiee of Federal funds and a participant (such as the prime or general contract). "Lower Tier Covered Transactions refers to any covered transaction under a First Tier Covered Transaction (such as subcontWs). "First Tier Part dpart' refers to the participant who has entered Into a covered transaction with a grantee or subgrantee of Federal funds (such as the prime or general contractor). 'Lower Tier Participant° refers any participant who has entered Into a covered transaction with a First Tler Particpard or other Lower Tier Participants (such as subcontractors and suppliers), e. The prospective lower tier participant agrees by submitting this proposal that, should the proposed covered transaction be entered into, it shalt not knowingly enterrnto any lower tier covered transaction with a person who Is debarred, suspended, dedaredineiigible, orvoluntanty excluded from paradpatlon in this covered transaction. unless authorized by the department or agency with which this transaction originated. f. The prospective lowertler parilydpant further agrees by submitting this proposal that it will include this clause titled "Certification Regarding Debarment, Suspension, ineligibility and Voluntary Exclusion -Lower Tier Covered Transaction," without modification, in all lower tier covered transactions and in all solicitations for I owe rtier cOVered transactons exceading the $25,000 V reshc9d. g. A participant in a covered Transaction may rely upon a certification ore prospective participant In a lower tier covered transaction that is not debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certficaton is erroneous. A participant is responsible for ensuring that its principals are not suspended. debarred, or otherwise ineligible to participate in covered transactions. To verily the eligibility of its pnndpals, as well as the eligibility of any lower tier prospective participants. each participant may, but is not required to, check the Excluded Parties List System wabsite (httras:l. +www.enls.unvi), which is compiled bytha!General Services Administration. K Nothing contained in the foregoing shall he conshued to rmpuire establishment of a system of records in order to render in good faith the certification required by this clause The In owl edge and irrformat an of partopantis not required to exceed that which Is normally possessed by a prudent person In the ordinary couMe of business dealings, i. Except for transactionsauthortxed under paragraph a of these instructions, it a participant in a covered transaction knowingly enters into a lower tier covered C AsAction with a person who is suspended. debarred, ineligible. or vol untarily excluded frorn participation in this transaction, in addition to other remedies available to the Federal Government, the Exhibit I - Page 10 of 12 2/3/2015 department or agency with which this transaction onginated may pursue available remedies, including suspension andlor debarment. Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Excluslon— Lower Tler Participants: 1. The prospective lower tier participant certifies, by submission ofthis proposal, that neither it nor its principals is presently debarred, suspended, proposed for debarment, declared ineligible, ew voluntarily a YdUded from participating in covered transactions by any Federal department or agency. 2. Where the prospective lower tier participant is unable to certify to any of the statements in this certification, such prospective participant shall attach an explanatlonto this proposal. XI. CERTIFICATION REGARDING USE OF CONTRACT FUNDS FOR LOBBYING This provision is applicable to all Federal -aid construction contracts and to all related subcontracts which exceed 5100,000 (499 CFR 20). 1. The prospective participant cartifies, by signing and suttmitting this bid or prnptizsal, to the best of his nr her knowledge and belief, that: a. No Federal appropriated funds have been paid orwill be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any Federal agency, a Member of Congress, an officsr or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any federal grant, the malting of any Federal loan. the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant. loan. or cooperative agreement, b. if any funds other than Federal appropriated funds have been paid or will be paid to any person for influenein9 or' attempting to influence an officer or employee of any Federal agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal rontract, grant, loan, or cooperative agreement, the undersi gn ad shall complete and submit Standard Form-1-1-L. "Disclosure Form to Report tobbyn t." in accordance with its instructions. 2. This certification is a mated al representation of fact upon which reliance was placed when this transaction was made or entered into. Subm.tssion of this certifif.atlon is a preraquiste for making or entenng into this transaction imposed by 31 U.S.C. 1352. Any person %&fio fails to fife the required certification shall be subject to a avil penalty of not less than $10.000 and riotrrrors than $10U,00Q for each such failure, J. The prospective participant also agrees by submitting its hid or proposal that the participant shall require that the language of this certification be included in all lower tier subcontracts. which exceed 5100.000 and that all such recipients shall certify and disclose accordingly. Exhibit I - Page 11 of 12 2/3/2015 ATTACHMENT A- EMPLOYMENT AND MATERIALS PREFERENCE FOR APPALACHIAN DEVELOPMENT HIGHWAY SYSTEM OR APPALACHIAN LOCAL ACCESS ROAD CONTRACTS This provision is applicable to all Federal -aid projects run ded under the Appalachian Regional Development Act of 1955. t. During tha performance of this contract, the contractor undertaking to do work which is, or reasonably may be. done as on -site work, shall give preference to qualified persons who regularly reside in the labor area as designated by the DOL wherein the contract work is situated, or the subregion, orthe Appalachian counties of the State wherein the contract wotR Is situated, except, a. To the extent that qualified persons regularly resuming in tha area are not available. b. For the reasonable needs of the contractor to employ supervisory or specially experienced personnel necessary to assure an efficletmt exaculion of the contract work. c. For the obligation of the contractor to offer employment to present or farmer employees as the result of a lawful ci:AU ctiva bargaining contract, provided that the number of nonresident persons employed under this subparagraph (I c) shall hot exceed 20 percent of the total number of employees employed by the rontractor on the contract work, except aS provided In Subparagraph (4) below, 2. The contractor shall place a job order with the State Employment Service indicting (a) time classtfirmtlons of the laborers. mechanics and other employees required to perform the contract work, (b) the number of employees required in each classification, (c) the date on which the participant estimates such employees will be required, and (d) any other pertinent information required by the State Employment Seryioe to complete the tab order form. Time jab ardor may be placed with the State Employment Service hr writing or by telephone. If during the course of the contract work, the Information submitted by the contractor in the original job order is substantially modified, the participant shall promptly notify the State Employment Service. 3. The contractor shall give full consideration to all qualified job applicants referred to him by the State l mployrnent Service. The contractor is not required to grant employment to any jab applicants vhmn, in his opinion, are not qualified to perform the classification of work required. 4. If, within one week following the placing of a job order by the contractor with time State Employment Service, the State Employment Service is unable to refer any qualified job applicants to the contractor. ar less than the number requested. the State Employment Servira will forward a certificate to the contractor indicating the unavallahillty of applicants. Such certificate shall be made a part of the contrartor's permanent project records. Upon receipt of this certificate. the contractor rnay employ persons who do not normally reside in the labor area to fill pasitions rnvered by the ca rtifirate, notwithstandi ng the provisions of subparagraph (I c) above. 5. The provisions of 23 GFR 633 07(e) allow the contracting agency to provide a contractual preference for the use of mineral resource materials native to tha Appalachian rogion. 6 The contimctor shall Include the provisions of Sections t through 4 of this Attachment A in every subcontract for work which is. or reasonably may be. done as on -site went. Exhibit I - Page 12 of 12 2/3/2015 37. EXHIBIT J — FEDERAL REQUIREMENTS Federal laws and regulations that may be applicable to the Work include: A. Uniform Administrative Requirements for Agreements and Cooperative Agreements to State and Local Governments (Common Rule) The "Uniform Administrative Requirements for Agreements and Cooperative Agreements to State and Local Governments (Common Rule), at 49 Code of Federal Regulations, Part 18, except to the extent that other applicable federal requirements (including the provisions of 23 CFR Parts 172 or 633 or 635) are more specific than provisions of Part 18 and therefore supersede such Part 18 provisions. The requirements of 49 CFR 18 include, without limitation: the Local Agency /Contractor shall follow applicable procurement procedures, as required by section 18.36(d); the Local Agency /Contractor shall request and obtain prior CDOT approval of changes to any subcontracts in the manner, and to the extent required by, applicable provisions of section 18.30; the Local Agency /Contractor shall comply with section 18.37 concerning any sub - Agreements; to expedite any CDOT approval, the Local Agency /Contractor's attorney, or other authorized representative, shall also submit a letter to CDOT certifying Local Agency /Contractor compliance with section 18.30 change order procedures, and with 18.36(d) procurement procedures, and with 18.37 sub - Agreement procedures, as applicable; the Local Agency /Contractor shall incorporate the specific contract provisions described in 18.36(1) (which are also deemed incorporated herein) into any subcontract(s) for such services as terms and conditions of those subcontracts. B. Executive Order 11246 Executive Order 11246 of September 24, 1965 entitled "Equal Employment Opportunity," as amended by Executive Order 11375 of October 13, 1967 and as supplemented in Department of Labor regulations (41 CFR Chapter 60) (All construction contracts awarded in excess of $10,000 by the Local Agencys and their contractors or the Local Agencys). C. Copeland "Anti- Kickback" Act The Copeland "Anti- Kickback" Act (18 U.S.C. 874) as supplemented in Department of Labor regulations (29 CFR Part 3) (All contracts and sub - Agreements for construction or repair). D. Davis -Bacon Act The Davis -Bacon Act (40 U.S.C. 276a to a -7) as supplemented by Department of Labor regulations (29 CFR Part 5) (Construction contracts in excess of $2,000 awarded by the Local Agencys and the Local Agencys when required by Federal Agreement program legislation. This act requires that all laborers and mechanics employed by contractors or sub - contractors to work on construction projects financed by federal assistance must be paid wages not less than those established for the locality of the project by the Secretary of Labor). E. Contract Work Hours and Safety Standards Act Sections 103 and 107 of the Contract Work Hours and Safety Standards Act (40 U.S.C. 327 -330) as supplemented by Department of Labor regulations (29 CFR Part 5). (Construction contracts awarded by the Local Agency's in excess of $2,000, and in excess of $2,500 for other contracts which involve the employment of mechanics or laborers). F. Clear Air Act Standards, orders, or requirements issued under section 306 of the Clear Air Act (42 U.S.C. 1857(h), section 508 of the Clean Water Act (33 U.S.C. 1368). Executive Order 11738, and Environmental Protection Agency regulations (40 CFR Part 15) (contracts, subcontracts, and sub - Agreements of amounts in excess of $100,000). Exhibit ?L-3�41')of 3 G. Energy Policy and Conservation Act Mandatory standards and policies relating to energy efficiency which are contained in the state energy conservation plan issued in compliance with the Energy Policy and Conservation Act (Pub. L. 94 -163). H. OMB Circulars Office of Management and Budget Circulars A -87, A -21 or A -122, and A -102 or A -110, whichever is applicable. I. Hatch Act The Hatch Act (5 USC 1501 -1508) and Public Law 95 -454 Section 4728. These statutes state that federal funds cannot be used for partisan political purposes of any kind by any person or organization involved in the administration of federally- assisted programs. J. Nondiscrimination 42 USC 6101 et seq. 42 USC 2000d, 29 USC 794, and implementing regulation, 45 C.F.R. Part 80 et. seq. These acts require that no person shall, on the grounds of race, color, national origin, age, or handicap, be excluded from participation in or be subjected to discrimination in any program or activity funded, in whole or part, by federal funds. K. ADA The Americans with Disabilities Act (Public Law 101 -336; 42 USC 12101, 12102, 12111- 12117, 12131 - 12134, 12141 - 12150, 12161- 12165, 12181 - 12189, 12201 -12213 47 USC 225 and 47 USC 611. L. Uniform Relocation Assistance and Real Property Acquisition Policies Act The Uniform Relocation Assistance and Real Property Acquisition Policies Act, as amended (Public Law 91 -646, as amended and Public Law 100 -17, 101 Stat. 246 -256). (If the contractor is acquiring real property and displacing households or businesses in the performance of the Agreement). M. Drug -Free Workplace Act The Drug -Free Workplace Act (Public Law 100 -690 Title V, subtitle D, 41 USC 701 et sue) N. Age Discrimination Act of 1975 The Age Discrimination Act of 1975, 42 U.S.C. Sections 6101 et. seq. and its implementing regulation, 45 C.F.R. Part 91; Section 504 of the Rehabilitation Act of 1973, 29 U.S.C. 794, as amended, and implementing regulation 45 C.F.R. Part 84. O. 23 C.F.R. Part 172 23 C.F.R. Part 172, concerning "Administration of Engineering and Design Related Contracts ". P. 23 C.F.R Part 633 23 C.F.R Part 633, concerning "Required Contract Provisions for Federal -Aid Construction Contracts ". Q. 23 C.F.R. Part 635 23 C.F.R. Part 635, concerning "Construction and Maintenance Provisions ". R. Title VI of the Civil Rights Act of 1964 and 162(a) of the Federal Aid Highway Act of 1973 Title VI of the Civil Rights Act of 1964 and 162(a) of the Federal Aid Highway Act of 1973. The requirements for which are shown in the Nondiscrimination Provisions, which are attached hereto and made a part hereof. S. Nondiscrimination Provisions In compliance with Title VI of the Civil Rights Act of 1964 and with Section 162(a) of the Federal Aid Highway Act of 1973, the Contractor, for itself, its assignees and successors in interest, agree as follows: Exhibit ?L-24905of 3 L Compliance with Regulations The Contractor will comply with the Regulations of the Department of Transportation relative to nondiscrimination in Federally assisted programs of the Department of Transportation (Title 49, Code of Federal Regulations, Part 21, hereinafter referred to as the "Regulations "), which are herein incorporated by reference and made a part of this Agreement. ii. Nondiscrimination The Contractor, with regard to the work performed by it after award and prior to completion of the contract work, will not discriminate on the ground of race, color, sex, mental or physical handicap or national origin in the selection and retention of Subcontractors, including procurement of materials and leases of equipment. The Contractor will not participate either directly or indirectly in the discrimination prohibited by Section 21.5 of the Regulations, including employment practices when the contract covers a program set forth in Appendix C of the Regulations. iii. Solicitations for Subcontracts, Including Procurement of Materials and Equipment In all solicitations either by competitive bidding or negotiation made by the Contractor for work to be performed under a subcontract, including procurement of materials or equipment, each potential Subcontractor or supplier shall be notified by the Contractor of the Contractor's obligations under this Agreement and the Regulations relative to nondiscrimination on the ground of race, color, sex, mental or physical handicap or national origin. iv. Information and Reports The Contractor will provide all information and reports required by the Regulations, or orders and instructions issued pursuant thereto and will permit access to its books, records, accounts, other sources of information and its facilities as may be determined by the State or the FHWA to be pertinent to ascertain compliance with such Regulations, orders and instructions. Where any information required of the Contractor is in the exclusive possession of another who fails or refuses to furnish this information, the Contractor shall so certify to the State, or the FHWA as appropriate and shall set forth what efforts have been made to obtain the information. v. Sanctions for Noncompliance In the event of the Contractor's noncompliance with the nondiscrimination provisions of this Agreement, the State shall impose such contract sanctions as it or the FHWA may determine to be appropriate, including, but not limited to: a. Withholding of payments to the Contractor under the contract until the Contractor complies, and /or b. Cancellation, termination or suspension of the contract, in whole or in part. T. Incorporation of Provisions §22 The Contractor will include the provisions of paragraphs A through F in every subcontract, including procurement of materials and leases of equipment, unless exempt by the Regulations, orders, or instructions issued pursuant thereto. The Contractor will take such action with respect to any subcontract or procurement as the State or the FHWA may direct as a means of enforcing such provisions including sanctions for noncompliance; provided, however, that, in the event the Contractor becomes involved in, or is threatened with, litigation with a Subcontractor or supplier as a result of such direction, the Contractor may request the State to enter into such litigation to protect the interest of the State and in addition, the Contractor may request the FHWA to enter into such litigation to protect the interests of the United States. Exhibit ?L-3�41:�of 3 38. EXHIBIT K — SUPPLEMENTAL FEDERAL PROVISIONS State of Colorado Supplemental Provisions for Federally Funded Contracts, Grants, and Purchase Orders Subject to The Federal Funding Accountability and Transparency Act of 2006 (FFATA), As Amended Revised as of 3 -20 -13 The contract, grant, or purchase order to which these Supplemental Provisions are attached has been funded, in whole or in part, with an Award of Federal funds. In the event of a conflict between the provisions of these Supplemental Provisions, the Special Provisions, the contract or any attachments or exhibits incorporated into and made a part of the contract, the provisions of these Supplemental Provisions shall control. 1. Definitions. For the purposes of these Supplemental Provisions, the following terms shall have the meanings ascribed to them below. 1.1. "Award" means an award of Federal financial assistance that a non - Federal Entity receives or administers in the form of: 1.1.1. Grants; 1.1.2. Contracts; 1.1.3. Cooperative agreements, which do not include cooperative research and development agreements (CRDA) pursuant to the Federal Technology Transfer Act of 1986, as amended (15 U.S.C. 3710); 1.1.4. Loans; 1.1.5. Loan Guarantees; 1.1.6. Subsidies; 1.1.7. Insurance; 1.1.8. Food commodities; 1.1.9. Direct appropriations; 1.1.10. Assessed and voluntary contributions; and 1.1.11. Other financial assistance transactions that authorize the expenditure of Federal funds by non - Federal Entities. Award does not include: 1.1.12. Technical assistance, which provides services in lieu of money; 1.1.13. A transfer of title to Federally -owned property provided in lieu of money; even if the award is called a grant; 1.1.14. Any award classified for security purposes; or 1.1.15. Any award funded in whole or in part with Recovery funds, as defined in section 1512 of the American Recovery and Reinvestment Act (ARRA) of 2009 (Public Law 111 -5). 1.2. "Contract" means the contract to which these Supplemental Provisions are attached and includes all Award types in §1.1.1 through 1.1.11 above. 1.3. "Contractor" means the party or parties to a Contract funded, in whole or in part, with Federal financial assistance, other than the Prime Recipient, and includes grantees, subgrantees, Subrecipients, and borrowers. For purposes of Transparency Act reporting, Contractor does not include Vendors. 1.4. "Data Universal Numbering System (DUNS) Number" means the nine -digit number established and assigned by Dun and Bradstreet, Inc. to uniquely identify a business entity. Dun and Bradstreet's website may be found at: http: / /fedgov.dnb.com /webform. 1.5. "Entity" means all of the following as defined at 2 CFR part 25, subpart C; 1.5.1. A governmental organization, which is a State, local government, or Indian Tribe; 1.5.2. A foreign public entity; 1.5.3. A domestic or foreign non - profit organization; 1.5.4. A domestic or foreign for - profit organization; and 1.5.5. A Federal agency, but only a Subrecipient under an Award or Subaward to a non - Federal entity. 1.6. "Executive" means an officer, managing partner or any other employee in a management position. Exhibit of 4 1.7. "Federal Award Identification Number (FAIN)" means an Award number assigned by a Federal agency to a Prime Recipient. 1.8. "FFATA" means the Federal Funding Accountability and Transparency Act of 2006 (Public Law 109- 282), as amended by §6202 of Public Law 110 -252. FFATA, as amended, also is referred to as the "Transparency Act." 1.9. "Prime Recipient" means a Colorado State agency or institution of higher education that receives an Award. 1.10. "Subaward" means a legal instrument pursuant to which a Prime Recipient of Award funds awards all or a portion of such funds to a Subrecipient, in exchange for the Subrecipient's support in the performance of all or any portion of the substantive project or program for which the Award was granted. 1.11. "Subrecipient" means a non - Federal Entity (or a Federal agency under an Award or Subaward to a non - Federal Entity) receiving Federal funds through a Prime Recipient to support the performance of the Federal project or program for which the Federal funds were awarded. A Subrecipient is subject to the terms and conditions of the Federal Award to the Prime Recipient, including program compliance requirements. The term "Subrecipient" includes and may be referred to as Subgrantee. 1.12. "Subrecipient Parent DUNS Number" means the subrecipient parent organization's 9 -digit Data Universal Numbering System (DUNS) number that appears in the subrecipient's System for Award Management (SAM) profile, if applicable. 1.13. "Supplemental Provisions" means these Supplemental Provisions for Federally Funded Contracts, Grants, and Purchase Orders subject to the Federal Funding Accountability and Transparency Act of 2006, As Amended, as may be revised pursuant to ongoing guidance from the relevant Federal or State of Colorado agency or institution of higher education. 1.14. "System for Award Management (SAM)" means the Federal repository into which an Entity must enter the information required under the Transparency Act, which may be found at http: / /www.sam.gov. 1.15. "Total Compensation" means the cash and noncash dollar value earned by an Executive during the Prime Recipient's or Subrecipient's preceding fiscal year and includes the following: 1.15.1. Salary and bonus; 1.15.2. Awards of stock, stock options, and stock appreciation rights, using the dollar amount recognized for financial statement reporting purposes with respect to the fiscal year in accordance with the Statement of Financial Accounting Standards No. 123 (Revised 2005) (FAS 123R), Shared Based Payments; 1.15.3. Earnings for services under non - equity incentive plans, not including group life, health, hospitalization or medical reimbursement plans that do not discriminate in favor of Executives and are available generally to all salaried employees; 1.15.4. Change in present value of defined benefit and actuarial pension plans; 1.15.5. Above - market earnings on deferred compensation which is not tax - qualified; 1.15.6. Other compensation, if the aggregate value of all such other compensation (e.g. severance, termination payments, value of life insurance paid on behalf of the employee, perquisites or property) for the Executive exceeds $10,000. 1.16. "Transparency Act" means the Federal Funding Accountability and Transparency Act of 2006 (Public Law 109 -282), as amended by §6202 of Public Law 110 -252. The Transparency Act also is referred to as FFATA. 1.17 "Vendor" means a dealer, distributor, merchant or other seller providing property or services required for a project or program funded by an Award. A Vendor is not a Prime Recipient or a Subrecipient and is not subject to the terms and conditions of the Federal award. Program compliance requirements do not pass through to a Vendor. 2. Compliance. Contractor shall comply with all applicable provisions of the Transparency Act and the regulations issued pursuant thereto, including but not limited to these Supplemental Provisions. Any revisions to such provisions or regulations shall automatically become a part of these Supplemental Provisions, without the necessity of either party executing any further instrument. The State of Colorado Exhibit W431�%1�2 of 4 may provide written notification to Contractor of such revisions, but such notice shall not be a condition precedent to the effectiveness of such revisions. 3. System for Award Management (SAM) and Data Universal Numbering System (DUNS) Requirements. 3.1. SAM. Contractor shall maintain the currency of its information in SAM until the Contractor submits the final financial report required under the Award or receives final payment, whichever is later. Contractor shall review and update SAM information at least annually after the initial registration, and more frequently if required by changes in its information. 3.2. DUNS. Contractor shall provide its DUNS number to its Prime Recipient, and shall update Contractor's information in Dun & Bradstreet, Inc. at least annually after the initial registration, and more frequently if required by changes in Contractor's information. 4. Total Compensation. Contractor shall include Total Compensation in SAM for each of its five most highly compensated Executives for the preceding fiscal year if: 4.1. The total Federal funding authorized to date under the Award is $25,000 or more; and 4.2. In the preceding fiscal year, Contractor received: 4.2.1. 80% or more of its annual gross revenues from Federal procurement contracts and subcontracts and /or Federal financial assistance Awards or Subawards subject to the Transparency Act; and 4.2.2. $25,000,000 or more in annual gross revenues from Federal procurement contracts and subcontracts and /or Federal financial assistance Awards or Subawards subject to the Transparency Act; and 4.3. The public does not have access to information about the compensation of such Executives through periodic reports filed under section 13(a) or 15(d) of the Securities Exchange Act of 1934 (15 U.S.C. 78m(a), 78o(d) or § 6104 of the Internal Revenue Code of 1986. 5. Reporting. Contractor shall report data elements to SAM and to the Prime Recipient as required in §7 below if Contractor is a Subrecipient for the Award pursuant to the Transparency Act. No direct payment shall be made to Contractor for providing any reports required under these Supplemental Provisions and the cost of producing such reports shall be included in the Contract price. The reporting requirements in §7 below are based on guidance from the US Office of Management and Budget (OMB), and as such are subject to change at any time by OMB. Any such changes shall be automatically incorporated into this Contract and shall become part of Contractor's obligations under this Contract, as provided in §2 above. The Colorado Office of the State Controller will provide summaries of revised OMB reporting requirements at http:// www. colorado .gov /dpa /dfp /sco /FFATA.htm. 6. Effective Date and Dollar Threshold for Reporting. The effective date of these Supplemental Provisions apply to new Awards as of October 1, 2010. Reporting requirements in §7 below apply to new Awards as of October 1, 2010, if the initial award is $25,000 or more. If the initial Award is below $25,000 but subsequent Award modifications result in a total Award of $25,000 or more, the Award is subject to the reporting requirements as of the date the Award exceeds $25,000. If the initial Award is $25,000 or more, but funding is subsequently de- obligated such that the total award amount falls below $25,000, the Award shall continue to be subject to the reporting requirements. 7. Subrecipient Reporting Requirements. If Contractor is a Subrecipient, Contractor shall report as set forth below. 7.1 ToSAM. A Subrecipient shall register in SAM and report the following data elements in SAM for each Federal Award Identification Number no later than the end of the month following the month in which the Subaward was made: 7.1.1 Subrecipient DUNS Number; 7.1.2 Subrecipient DUNS Number + 4 if more than one electronic funds transfer (EFT) account; 7.1.3 Subrecipient Parent DUNS Number; Exhibit W43%L,% of 4 7.1.4 Subrecipient's address, including: Street Address, City, State, Country, Zip + 4, and Congressional District; 7.1.5 Subrecipient's top 5 most highly compensated Executives if the criteria in §4 above are met; and 7.1.6 Subrecipient's Total Compensation of top 5 most highly compensated Executives if criteria in §4 above met. 7.2 To Prime Recipient. A Subrecipient shall report to its Prime Recipient, upon the effective date of the Contract, the following data elements: 7.2.1 Subrecipient's DUNS Number as registered in SAM. 7.2.2 Primary Place of Performance Information, including: Street Address, City, State, Country, Zip code + 4, and Congressional District. 8. Exemptions. 8.1. These Supplemental Provisions do not apply to an individual who receives an Award as a natural person, unrelated to any business or non - profit organization he or she may own or operate in his or her name. 8.2 A Contractor with gross income from all sources of less than $300,000 in the previous tax year is exempt from the requirements to report Subawards and the Total Compensation of its most highly compensated Executives. 8.3 Effective October 1, 2010, "Award" currently means a grant, cooperative agreement, or other arrangement as defined in Section 1.1 of these Special Provisions. On future dates "Award" may include other items to be specified by OMB in policy memoranda available at the OMB Web site; Award also will include other types of Awards subject to the Transparency Act. 8.4 There are no Transparency Act reporting requirements for Vendors. Event of Default. Failure to comply with these Supplemental Provisions shall constitute an event of default under the Contract and the State of Colorado may terminate the Contract upon 30 days prior written notice if the default remains uncured five calendar days following the termination of the 30 day notice period. This remedy will be in addition to any other remedy available to the State of Colorado under the Contract, at law or in equity. Exhibit W431�%15� of 4 TOWN OF VAI N VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: February 3, 2015 ITEM /TOPIC: Vail Valley Medical Center Master Plan Report to the Vail Town Council on the recommendations forwarded by the Planning and Environmental Commission regarding the adoption of the Vail Valley Medical Center Site Specific Redevelopment Master Plan (VVMC MP) and amendments to the Vail Land Use Plan. Additionally, a presentation on the proposed VVMC MP will be provided by the VVMC team to familiarize the Town Council and public as to its format and contents. PRESENTER(S): George Ruther, Director of Community Development, Warren Campbell, Chief of Planning, Tom Braun, Braun and Associates ACTION REQUESTED OF COUNCIL: The Vail Town Council is asked to continue the public hearing of Resolutions Nos. 3 and 4, Series of 2015, to its March 17, 2015, public hearing. BACKGROUND: On January 26, 2015, the Planning and Environmental Commission, by a unanimous vote of 5 -0 -1 (Cleveland recused, Cartin absent): Forwarded a recommendation of approval, with modifications, with regard to the adoption of Resolution No. 3, Series of 2015, making the VVMC MP an element of the Vail Land Use Plan; and Forwarded a recommendation of approval, with regard to the adoption of Resolution No. 4, Series of 2015, amending the Vail Land Use Plan to establish the VVMC MP land use category and designate it on the Plan Map. STAFF RECOMMENDATION: The Planning and Environmental Commission recommends the Vail Town Council adopt Resolutions Nos. 3 and 4, Series of 2015, upon completion of their review. ATTACHMENTS: TC Memo Amended VVMC MP 01272015 VVMC MP Appendices Planning and Environmental Commission Memorandum VVMC TC Presentation ver 2 final 2/3/2015 TOWN OF VAIL � Memorandum TO: FROM: DATE: SUBJECT Vail Town Council Community Development Department February 3, 2015 Planning & Environmental Commission Recommendation and Individual Commissioner Comments forwarded to the Vail Town Council SUMMARY Section 3 -2 -6, Function, Vail Town Code, states the following with regard to the adoption of maser plans: The planning and environmental commission shall have the following function and duties: A. To make and adopt a master plan, for approval by the town council, for the physical development of the town, including any areas outside its boundaries, subject to the approval of the legislative or governing body having jurisdiction thereof, which in the commission's judgment bear relation to the planning of the town. The plan, with the accompanying maps, plats, charts, and descriptive matter, shall show the commission's recommendations for the development of the subject territory. On January 26, 2015, the Town of Vail Planning & Environmental Commission held a public hearing on the request to adopt a master plan for the Vail Valley Medical Center campus. The purpose of the hearing was to review the master plan adoption application and forward a recommendation from the Commission to the Town Council on the master plan application. RECOMMENDATION On January 26, 2015, the Planning and Environmental Commission, by a unanimous vote of 5 -0 -1 (Cleveland recused, Cartin absent): Forwarded a recommendation of approval, with modifications, with regard to the adoption of Resolution No. 3, Series of 2015, making the VVMC MP an element of the Vail Land Use Plan; and 2/3/2015 Forwarded a recommendation of approval, with regard to the adoption of Resolution No. 4, Series of 2015, amending the Vail Land Use Plan to establish the VVMC MP land use category and designate it on the Plan Map. In making their recommendation on Resolution No. 3, Series of 2015, the Commission recommended that the 25 modifications outlined in the staff memorandum, as amended, and three (3) additional modifications be made to the Master Plan. Those portions of the staff proposed modifications that were amended and the additional modifications are highlighted in yellow. A copy of the staff memorandum and recommended modifications has been attached for reference. The following are the 28 modifications to the Master Plan forward to the Town Council: The applicant shall: • Remove the submittal and revision dates from the title of the document. The applicant shall only include the adoption date and adopting resolution on the cover. • Amend the title of Chapter 8 to state Emergency Helipad. Amend the Table of Contents to state that the Preliminary Heliport Feasibility and Design Study Report, HeliExperts International LLC has an amended date of January 15, 2015. • Amend paragraph 2 of the left column on page 2 as follows: Far more detailed information on the design, operation and management of future hospital development will be provided during subsequent steps in the Town's development review process. • Amend paragraph 1 of the right column on page 2 to cite Resolution No. 3, Series of 2015 as the adopting resolution. • Amend paragraph 1 of the right column on page 2 as follows: Amendments shall be considered in accordance with the Amendment Process as outlined in the Vail Land Use Plan. Factors to consider in any amendment proposal include: 1. How conditions have change since the Plan was adopted, 2. How the Plan is in error, or 3. How the addition, deletion or change to the Plan is in concert with the Plan in general Town of Vail 2/3/2015 Page 2 • Amend Figure 3 on page 5 to change the title of the legend for the exhibit from "Land Use Designations" to "Existing Land Uses" in order to eliminate any confusion with the town's adopted land use categories and designations. • Amend the paragraph on page 11 discussing the West Wing Expansion to cite Figure 8 in order to provide a graphic representation of the text. • Amend the paragraph on page 11 discussing the New East Wing and New Emergency Helipad Building to cite Figure 9 to provide a graphic representation of the text. • Amend paragraph 3 of the right column on page 14 to cite Figure 9 not page 15 in order to be more clear with the intent of the text. • Enlarge Figures 7, 8, and 9 on page 15 to more clearly depict the massing models accompanying the text • Amend the text on page 17 beneath the Pedestrian Circulation heading to include language stating that a goal of the pedestrian access is to be ADA compliant. • Amend the text on page 18 beneath the Middle Creek heading to identify the need for any proposal altering the west parking lot to comply with any adopted policies or regulations with regard to the preservation and improvement of the Gore Creek and its tributaries. • Amend the text on page 20 beneath the heading of Alternative To Delivery And Service be amended to include language speaking to the need to evaluate the ability for delivery and service vehicles to gain access to the site via the South Frontage Road, include the potential for a shared facility with the Evergreen Lodge, should a land exchange occur. • Amend the text on page 20 beneath the heading of The West Day Lot Design Parameters to strike the word "occasional" from the description of the provision of delivery spaces for WB -40 or larger trucks. • Amend the text on page 20 beneath the heading of The West Day Lot Design Parameters to include a statement that the provision of a space for larger loading and delivery vehicles will be separate from the vehicular parking area and will not block parking spaces, with the exception of the oxygen truck. • Amend the text on Page 21 under the heading Delivery Facility Management Plan to place the "etc." in the final bullet at the conclusion of the sentence. • Amend the third bullet on page 22 as follows: Evaluate if emergency vehicle access to VVMC is appropriate and approvable via the new main access off of the South Frontage Road, including westbound left turn into VVMC. Town of Vail 2/3/2015 Page 3 Amend Figure 11 on page 23 to include the depiction of a pedestrian circulation route along the southern edge of the South Frontage Road from the Main Vail roundabout west past Middle Creek. • Amend the first paragraph of the left column on page 25 as follows: Subject to CDOT approvals, construction of the roundabout would will occur after completion of the East Wing and VVMC's new Front Door at the South Frontage Road. • Amend paragraph 2 of the right column on Page 25 to correct the citation to Figure 13 for the interim access design. • Amend the text on page 27 under the heading of Parking Requirements of Master Plan and Expansion to delete the following sentence: • Amend the text on page 27 under the heading of Parking Requirements of Master Plan and Expansion to add a sentence noting that at the completion of the project, parking will comply with adopted parking regulations. • Amend the third paragraph of the left column on page 30 to cite Figure 16 on page 31. • Amend the text on page 31 under the heading of Future Steps In The Review Of Emergency Helipad citing the need for an Environmental Impact Report in conjunction with the submittal of the conditional use permit application for review. • Amend the first paragraph of the right column on page 24 to clarify that the ten alternative designs and locations for a roundabout were reviewed and vetted by staff and the applicant and not discussed by the Commission. • Amend the first paragraph of the right column on page 29 to correctly identify the date of the HeliExperts study included within the appendices as January 15, 2015 • Amend the fifth Whereas statement included within draft Resolution No. 3, Series of 2015 to read as follows: WHEREAS, the relocation of the emergency helipad to an on -site location has been thoroughly reviewed by qualified experts and those experts believe the emergency helipad meets or exceeds prescribed Town of Vail 2/3/2015 Page 4 .. -6m. ERIN .. • Amend the text on page 27 under the heading of Parking Requirements of Master Plan and Expansion to add a sentence noting that at the completion of the project, parking will comply with adopted parking regulations. • Amend the third paragraph of the left column on page 30 to cite Figure 16 on page 31. • Amend the text on page 31 under the heading of Future Steps In The Review Of Emergency Helipad citing the need for an Environmental Impact Report in conjunction with the submittal of the conditional use permit application for review. • Amend the first paragraph of the right column on page 24 to clarify that the ten alternative designs and locations for a roundabout were reviewed and vetted by staff and the applicant and not discussed by the Commission. • Amend the first paragraph of the right column on page 29 to correctly identify the date of the HeliExperts study included within the appendices as January 15, 2015 • Amend the fifth Whereas statement included within draft Resolution No. 3, Series of 2015 to read as follows: WHEREAS, the relocation of the emergency helipad to an on -site location has been thoroughly reviewed by qualified experts and those experts believe the emergency helipad meets or exceeds prescribed Town of Vail 2/3/2015 Page 4 FAA regulations and meets the long term emergency helipad needs of the community; and III. COMMENTS The following additional comments on the proposed Vail Valley Medical Center Master Plan were shared by the individual Commission members. It was decided by the Commissioner members that these individual comments should be shared with the Vail Town Council even though a majority decision on the comments could not be reached by the Commission as a whole. Commissioner Hopkins • Expressed her support for the master plan and VVMC. • Expressed support for the town's Art in Public Places and shared the importance outdoor park or playground on or near the campus site. Lot 10 was cited as a possible location. • Suggested the potential to incorporate something like a "healing garden" as a refuge for patients and visitors to the campus. • Cited a concern with the potential noise impacts associated with the hospital (mechanical and helicopter). • Cited a need to review each conditional use permit application to ensure adequate setbacks and appropriate bulk and scale. • Referenced a photograph shown at an early hearing in the review process showing hardscape on East Meadow Drive up to the building facades. She stated that it would not be appropriate to have this condition repeated with regard to the VVMC redevelopment. Commissioner Kurz • Expressed his support for the Plan but noted a couple of issues where the Master Plan may be deficient because of the challenge in attempting to balance issues to be addressed at the master plan level verses during the review of the conditional use permit application. • He noted that issues /concerns such as quality of life, quality of experience and improving this verdant area of town will need to be addressed at the conditional use permit level. • The result of the conditional use permit process will be to continually make things better as the project moves forward. • Spoke to this area being highly urbanized and the need for the redevelopment to minimize negative impacts. • Shared Hopkin's belief that public art needs to be incorporated into the redevelopment and reviewed during the development review process. Commissioner Rediker • Expressed his support for the plan and the work that has gone into it over the past 9 months. • Cited the fifth whereas statement of Resolution No. 3, Series of 2015, and the need to make the following change: Town of Vail 2/3/2015 Page 5 o WHEREAS, the relocation of the emergency helipad to an on -site location has been thoroughly reviewed by qualified experts and 4as those experts believe the emergency helipad meets or exceeds the prescribed FAA regulations and meets the long term emergency helipad needs of the community; and Commissioner Martin Expressed his support for the Plan and thanked the public for their thoughtful and meaningful input and thanked the VVMC for their -werk effort taking into consideration the town's, the public's and the Planning Commission's concerns on the master plan. Cited the importance that the required parking per the Town Code needed to be in compliance upon the completion of the East Wing Expansion. Cited the importance of re- visiting the amendment noting the potential to relocate the loading facilities from Meadow Drive to the South Frontage Road, should the land exchange move forward because with the implementation of the Facilities Management Plan and the role /responsibility of the Deliver Facility Manager outlined in Chapter 5, there may be an opportunity to make this happen. Cited the importance of the last amendment relating to the need for an Environmental Impact Report with the submittal of the CUP application. Commissioner Pratt • Expressed his appreciation to the applicant for their hard work and efforts to respond to the concerns of the Commission. • Cited a desire to amend the language under the heading of Architecture to strike the reference that "the new architecture character should be consistent with the 2001 Central Wing architecture ". He believed the language should be amended to state "that Vail Alpine architecture was appropriate moving forward'. There was informal agreement amongst the Commission regarding this concern but it was felt it did not rise to the level of being included in the Master Plan. • Cited the first sentence of the first paragraph of the left column on Page 21 and a desire to change the word "should" to "may' or "could" with regard to the possibility of loading and delivery continuing to gain access to the site off of West Meadow Drive. • Cited a concern with the language on Page 22 speaking to the traffic improvements anticipated for the South Frontage Road. Specifically, a concern with the statement identifying that many access points would become right in /right out turning movements. He felt that this would be a confusing movement for people unfamiliar with Vail as the idea of turning right to go left was counter intuitive. He was not comfortable including this solution in the plan as it would preclude other solutions from being studied. He felt that the addition of several hundred cars into the Main Vail Roundabout in the afternoon peak would only negatively impact an already busy roundabout. • Expressed regret that a solution other than a +/- 75 -foot tall building with a flat roof for the emergency helipad could not be identified. He understood the necessity for the height based upon adjacent allowable height limits. He spoke to the fact that the Evergreen Lodge could include architectural Town of Vail 2/3/2015 Page 6 projections in their design which might necessitate the emergency helipad being even higher and expressed concern that the structure would be at a zero setback and be directly at the end of a straight portion of the South Frontage Road and highly visible. Adding that plans to step the massing of the building may not make it better, but might make it look larger. Town of Vail 2/3/2015 Page 7 Vail V SITE SPECIFIC REDEVELOPMENT MASTER PLAN AN ELEMENT OF THE VAIL LAND USE ADOPTED BY RESOLUTION 3, SERIES OF 2015 2 /N? b %ENDED FOR APPROVAL BY THE PLANNING AND ENVIRONMENTAL COMMISSION ON JANUARY 26, 2015 TABLE OF CONTENTS 1 Introduction 1 APPENDIX: 2 Background on VVMC 3 • Traffic Impact Study, TurnKey Consulting LLC, Sep - 3 Master Planning Process and Master Plan Goals 7 tember 30, 2014 • Delivery /Service Vehicles on Meadow Drive, TurnKey 4 Overview of Expansion Plans and Design Considerations 11 Consulting LLC, October 10, 2014 • Preliminary Heliport Feasibility & Design Study Re- port, HeliExperts International LLC, October 21, 2014 5 VVMC's New "Front Door'; Meadow Drive, Loading /Service 19 (amended January 15, 2015) • VVMC Frontage Road Access Analysis of interim 6 Traffic /South Frontage Road 22 Frontage Road conditions, TurnKey Consulting LLC, January 12, 2015 7 Parking 26 8 Emergency Helipad 29 9 Other Considerations 32 10 Potential Land Exchange with Evergreen Lodge 36 TEAM: '�y�� �`� RAU N f[ j �'TufnKey Owners: Vail Valley Medical Center ,..o �...,.a.�a:.��.,.'a:,;�:,;.:, (Dc" King, LLC Architect: Heery International Vail Valley Medical Center Planning Consultants: Braun Associates, Inc. t6nRTS INTERNATIONAL etc. Traffic: Turnkey Consulting, LLC `°°'"'°`""""""` Helipad: Heli Experts International, LLC January 2015 2/3/2015 H VVMC Site Specific Redevelopment Master Plan 1. INTRODUCTION Since its establishment in 1965, Vail Valley Medical Center (VVMC) has grown into one of the world's most advanced mountain hospitals, providing Olympic - quality sports medicine, leading evidence -based research, modern cancer care and extensive cardiology capabilities. While the medical care and services provided by VVMC are outstanding, the hospital's infrastructure is due for modernization. VVMC is at an age and condition where it must be modernized to meet the challenges of modern medicine and to ensure the facility provides medical staff with the resources necessary to offer the utmost in quality health care. The Vail Valley Medical Center Site Specific Redevelopment Master Plan (the Master Plan or the Plan) establishes a vision for how VVMC will respond to these challenges and in doing so addresses a multitude of operational, clinical, and technical requirements that are not being met by the existing facility. In addition, an equally important element of the Master Plan is how it addresses important neighborhood and community goals. Lionshead Master Plan : Study Area The Master Plan provides a general direction and framework for how VVMC will redevelop in the future. It has been prepared with extensive input from physicians and staff, neighbors, the community at large, review boards and Town of Vail staff. Information provided herein is intended to demonstrate how future expansions will integrate with existing VVMC functions and the surrounding neighborhood and how, at a general level expansion plans will conform to applicable Town development standards. Bordered on the west by the Lionshead Master Redevelopment Plan and on the east by the Vail Village Master Plan, the VVMC Site Specific Redevelopment Master Plan will provide direction for a key community- oriented property located mid -way between Vail's two villages. The Master Plan has been prepared with a focus on addressing both internal and external goals or "drivers ". Internal goals generally address the viability and sustainability of the campus, VVMC's goal of providing quality health care to the community VVMC Master Plan Study Area Vail Streetscape Master Plan Study Area Vail Village Master Plan Study Area VVMC MaAef MR V4 i Fig.1 - The VVMC Master Plan area is strategically located between the Lionshead and Vail Village Master Plan areas. January 2015 2/3/2015 111 VVMC Site Specific Redevelopment Master Plan 1. INTRODUCTION and the specific operational and clinical requirements of the campus. External goals generally address how VVMC responds to broader neighborhood and community considerations. It is often the case that internal and external goals overlap. Internal and external goals are discussed in greater detail in Chapter 3 of this plan. The underlying role of this Master Plan is to establish expectations for the planned redevelopment of VVMC and in doing so provide a basis for the Town's review of future development proposals. While information provided in this Master Plan is fairly general in nature, the Master Plan does establish many specific parameters for the future expansion of VVMC. Far more detailed information on the design, operation and management of future hospital development will be provided during subsequent steps in the Town's development review process. Detailed design and operational plans for hospital expansions that are deemed to conform to applicable elements of this Master Plan will have a greater expectation of project approvals than those that do not. The Master Plan will be used by the Town's Planning and Environmental Commission (PEC), the Design Review Board and the Town Council when reviewing future VVMC expansion plans. A pivotal step in the Town's review process will be the PEC review of Conditional Use Permit (CUP) applications. This Master Plan establishes parameters on a variety of development related considerations. Foremost among them are project design, parking, delivery and service, traffic, and the emergency helipad. As such, this Master Plan is the primary tool to be used by the Town in evaluating the merits of future expansion plans. In addition to this Master Plan, the Town's development standards, zoning considerations and CUP review criteria will also be considered in the review of expansion plans. The Vail Valley Medical Center Site Specific Redevelopment Master Plan has been adopted as an element of the Vail Land Use Plan by Resolution No. 3, Series of 2015, following a recommendation from the PEC. The Plan has been prepared to provide guidance specific to the planned expansion of the campus. As such the effective life of this Master Plan is five to seven years. It is likely that after completion of this expansion that medical technologies or practices will evolve, the need for new facilities will be identified or new ideas not addressed by this Plan will arise. Amendments shall be considered in accordance with the Amendment Process as outlined in the Vail Land Use Plan. Factors to consider in any amendment proposal include: 1. How conditions have changed since the Plan was adopted, 2. How the Plan is in error, or 3. How the addition, deletion or change to the Plan is in concert with the Plan in general The area governed by this Master Plan is depicted on Figure 2 below. ,?IDA - Fig. 2 - VVMC Site Specific Redevelopment Master Plan Study Area. January 2015 2/3/2015 121 VVMC Site Specific Redevelopment Master Plan 2. BACKGROUND ON VVMC EVOLUTION OF VVMC VVMC began as a clinic in 1965 to support a then fledgling ski resort and since that time has grown at a level commensurate with Vail and surrounding communities. Today, VVMC is comprised of several healthcare campuses located throughout Eagle County and provides healthcare services to both residents and visitors of the Rocky Mountain region of Colorado. VVMC's main hospital campus, located in the Town of Vail, provides an essential service to the Vail community and the surrounding region. VVMC has grown into a major economic driver in Vail and Eagle County, helping to diversify and balance an otherwise highly seasonal economy. With more than 850 employees, VVMC is the second largest employer in Eagle County. This consideration alone has a very significant economic impact throughout the community. As documented by two studies, VVMC and its partners who practice at the Vail Campus have a direct economic impact to Vail. A Vail Valley Medical Center Economic Impact Analysis was completed by BBC Research and Consulting in 2009. The direct annual economic impact of VVMC- related spending in Vail was over $5 million, which included retail and restaurant spending by employees, employee- residents, patients and their families. This report identified other notable benefits of VVMC beyond direct economic stimulation. Foremost among these is the high - quality healthcare being provided in a rural, resort area, giving Vail and Eagle County a competitive marketing advantage over other mountain communities, including real estate sales implications. In April of 2010, BBC Research and Consulting completed an Economic Impact of The Steadman Clinic and the Steadman Philippon Research Institute on the Town of Vail. Operations of the Clinic and Institute generate over $25 million annually to Town of Vail businesses. VVMC, the Steadman Clinic and Institute have a direct economic impact of more than $30 million annually. This is in addition to the annual on -site economic activity at VVMC. The majority of this economic activity throughout Vail is from the large number of "destination patients" drawn to Vail by the Steadman Clinic. In 2009 the Clinic served 10,500 patients. 4,600 of these patients involved surgeries, of which nearly 3,000 were destination patients. On average these patients made three trips to Vail, brought 2.25 people and stayed 4 days, equating to over 80,000 visitor nights in lodging properties. Spending on lodging, meals and retail from these visitors represent a significant portion of the Town of Vail economic activity generated by The Steadman Clinic and Institute. The building that housed the original Vail Clinic still exists at the southeast corner of the campus and is one of the various wings of the hospital that no longer meet contemporary healthcare requirements. Since the original clinic was constructed the following expansions have occurred: • A 1971 addition to house support services • A 1978 addition that houses the current Emergency and Imaging Departments • The 1987 West Wing, which was subsequently expanded in 1990, and accommodates the Patient Care Unit, Intensive Care Unit, and the main VVMC Surgery Department • A 2001 two -story addition to the central wing of the hospital, which included a replacement of the Women & Children's Center, and construction of Vail Valley Surgery January 2015 2/3/2015 131 VVMC Site Specific Redevelopment Master Plan 2. BACKGROUND ON THE VVMC Center (VVSC), and The Steadman Philippon Research Institute (SPRI) • In 2005, VVMC acquired the US Bank Building and since that time has been converting it to a medical office and administrative support facility for VVMC EXISTING BUILDINGS AND FACILITIES VVMC is an aging facility. Other than the Women & Children's Center and Vail Valley Surgery Center (13 years old), all other buildings within the campus are at least 24 years old, with some areas nearly 45 years old. There are many implications from the condition of these older buildings: • The buildings' basic mechanical and electrical systems are nearing the end of their useful life, requiring higher levels of maintenance and uncertainty in service. • In many areas of the hospital existing spaces no longer support the most efficient and appropriate setting for patient care. This is largely a result of the evolution in healthcare from a traditional inpatient type of delivery, to more outpatient procedures. This evolution has created the need for different types of medical facilities that are difficult to achieve in older buildings. • Over time, new services and facilities have been added wherever the hospital can find space, sometimes causing disjointed functional relationships between types of services and patient's access to them. • Higher levels of care require additional staff, medical equipment, and supplies. All of these factors have created extremely cramped conditions throughout the hospital. Over the past ten years VVMC has undergone a series of studies to determine the best long -term use and configuration of its Vail campus. Although one of the earlier studies had suggested that VVMC consider relocating most of its acute care functions to a new site in Eagle County, the VVMC Board of Directors has concluded that the main hospital must remain in Vail. The Vail Town Council has also strongly stated their support for VVMC to remain in Vail. This Master Plan was, in part, initiated to address sweeping changes in the healthcare industry, but also to ensure that VVMC remain in Vail, with a sustainable strategy to meet the long -term needs of the community. EXISTING SITE CONDITIONS AND SURROUNDING USES VVMC is located on three parcels of land that total 4.57 acres. The site is bordered on the north by South Frontage Road and on the south by West Meadow Drive. VVMC is located in the center of a transitional area between Vail Village and Lionshead. Existing land uses surrounding VVMC are depicted on Figure 3 found on the following page. Vehicular access to VVMC is provided by South Frontage Road and West Meadow Drive. South Frontage Road provides access to an employee parking structure located at the northeast corner of the campus and to the US Bank building. West Meadow Drive provides access to patient and guest parking at the west end of the campus and to loading /service facilities located at the southeast corner of the campus. Regional bus service is provided along South Frontage Road and Town of Vail bus service is provided along West Meadow Drive. West Meadow Drive also provides an important pedestrian connection between Vail Village and Lionshead. January 2015 2/3/2015 141 VVMC Site Specific Redevelopment Master Plan 2. BACKGROUND ON THE VVMC ExISnNG LAND USES IEjLow Density Residential WHigh Density Residential E I Resort Accomodations WCommercial M PuhlidSemi- Public Mgpen Space Park IW �1 VVMC Master Plan L F.x s[in$ Land Use Ya;CCok,rnlu � __ Fig. 3 - Existing land uses surrounding VVMC. A portion of VVMC's surface parking lot at the southwest corner of the campus is actually located on Lot 10, an adjoining lot which is owned by the Town of Vail. Via separate agreement, the Town utilizes parking spaces on Lot 10 (for use by the Vail Library), which are accessed via the VVMC entry drive. The property's zoning and covenant restrictions are discussed in Chapter 9 of the Master Plan. Existing site conditions are depicted on Figure 4 found on the following page. January 2015 2/3/2015 151 VVMC Site Specific Redevelopment Master Plan 2. BACKGROUND ON THE VVMC VVI -EXISTING CONDITIONS LA I Abp�� MIDDLE CREEK s° 41p 40 4e i - A" - 40S1T{ C AiM � iP 41 4 � $ �� 7- STAFF J PARKING - x U5B N BUILDING VVM i; -� -. 8US }VEHICLL� .f TRAFFIC '�' # * LOADING15ERVICE ACCESS +p r PATI ENT ACCIE55 ■ „„ x AI`413U LANCE ACCESS ■ ■ ■ ■ .� ■ ■ i i ■ ■ ■ oo-:4 ■ r :aerN . nr Fig. 4 - Existing Site Conditions. January 2015 2/3/2015 161 VVMC Site Specific Redevelopment Master Plan IL a I MASTER PLANNING PROCESS AND MASTER PLAN GOALS ` I THE MASTER PLAN PROCESS VVMC has spent nearly two years developing a master plan for the Vail campus. This process involved extensive collaboration with their consulting team, staff, the VVMC Advisory Commit- tee, the Executive Team and Board members. The Vail com- munity and Town of Vail staff were also involved in this planning process. Master planning for a medical center is unique to other land development master planning processes. A master planning effort for a hotel or commercial development may typically involve defining the potential "building envelope" of a site and then working to "fill the envelope" with buildings. Master plan- ning for Vail's hospital was based on a strategic, "inside -out" approach, rather than "outside -in." This is defined as a method for determining the real operational needs of the hospital, and then responding to those needs with the physical plan. An underlying theme for the expansion plans envisioned for VVMC is the "decompression" of spaces — to provide larger or more efficient spaces for medical services that are designed specifi- cally to improve healthcare services (as opposed to increasing capacities of such spaces). Another major influence in the master planning process that is unique to medical centers, and specifically to VVMC, is sequenc- ing of construction. It is essential that construction can be sequenced without disrupting on -going patient care. For exam- ple, because the western -most portions of the campus include the most serviceable buildings, these areas will be expanded in initial construction and the older buildings on the east side of the campus will be addressed after west wing improvements are completed. The Master Plan process was organized and executed in five major stages: 1. Project initiation, confirm goals, drivers, and LEAN Process improvement 2. Analysis of existing facilities, site issues, and operations 3. Develop Master Plan level space requirements/ projections 4. Develop conceptual Master Plan alternatives 5. Finalize the Master Plan and define a road map for future implementation. Master Planning Process Activity 1 Activity 2 Activity 3 Activity 4 Activity 5 Proleel Inebatm Masler Pla Masser PW Confirm i salslUnxEYSI Faai lies Inventory Master Plan Space Alternatives solubw and Ewaluatlon Prowbonsl uEM Proom wwovawr wagon January 2015 2/3/2015 171 VVMC Site Specific Redevelopment Master Plan 3. MASTER PLANNING PROCESS AND MASTER PLAN GOALS MASTER PLAN GOALS AND OBJECTIVES A key step in Stage 1 was identifying the major goals and objec- tives for the project. This was accomplished through collabora- tive work sessions with the entire planning team. The goals and objectives addressed internal, external, operational and eco- nomic considerations, and were prioritized and categorized in the following areas: 1. Site Planning Major changes to the layout and design of VVMC, including, but not limited to, a new main entrance and a new Emergency Department, improving loading facilities, expanding parking and consideration of the helipad location were addressed in this category. 2. Functional /Organizational These goals and objectives primarily addressed internal considerations and identified a number of improvements to the organization and overall efficiency of the campus. Master Planning This focus of goals and objectives was to ensure that the Master Plan included flexibility to respond to future conditions and implementation strategies. 4. Economic Sustainability, operational costs, long -term maintenance and energy costs and implementation strategies were some of the internal goals and objectives addressed in this category. Each of these four categories included five or more statements that articulated specific goals to be addressed in the Master Plan. At the conclusion of this process the following ten goals were identified as the primary goals and objectives to be addressed in the future expansion plan of VVMC: • Relocate the main entrance to VVMC to South Frontage Road • Modify service vehicle access to a concealed loading zone • Relocate Emergency Department and ambulance traffic to South Frontage Road • Relocate helipad with direct connection to Emergency Department, and with sensitivity to neighbors • Provide adequate and convenient parking for patients, visitors and staff • Improve operational efficiencies through proper sizing and adjacencies • Accommodate patients in the most appropriate setting (and with privacy) • Optimize access and way- finding for patients and visitors • Create a flexible framework to accommodate future unforeseen changes • Accommodate appropriate medical office space on campus While most of the goals and objectives identified above are inter- nal to how VVMC operates, a number of critical external consid- erations were also identified during the master planning process. Many of these same external considerations were identified by Town of Vail staff as "issues or considerations" to be addressed during the master planning process. January 2015 2/3/2015 181 VVMC Site Specific Redevelopment Master Plan 3. MASTER PLANNING PROCESS AND MASTER PLAN GOALS Town of Vail identified the following 13 development objectives to be addressed in the VVMC Master Plan: 1. Helipad /emergency air service to the hospital site. 2. On -site loading and delivery facilities 3. Ambulance access to and from the site. 4. Vehicle access that uses South Frontage Road for primary access. 5. Minimize vehicle trips on West Meadow Drive 6. North /south pedestrian circulation through the site. 7. Middle Creek riparian corridor. 8. Provide on -site parking in full compliance with the parking requirements. 9. Define appropriate location for vehicle access off of South Frontage Road. 10. Potential for VVMC use of Lot 10 and /or the Town's municipal center site. 11. Zoning considerations. 12. Identify future growth and expansion opportunities to ensure the community, long -term healthcare needs are met. 13. Screening of mechanical equipment. VVMC's goals and objectives for the expansion of the campus align directly with the thirteen objectives that have been raised by the Town. The manner in which VVMC expansion plans implement or address master plan goals and the issues raised by the Town are described in subsequent chapters of the Plan. Where appropriate, discussion of specific elements of the Mas- ter Plan begins with a statement describing the underlying goal to be addressed by expansion plans. In some cases the Mas- ter Plan includes a variety of potential solutions for how a par- ticular goal may be achieved. In other cases the Plan outlines fairly specific solutions to how a particular goal is achieved. In either case, final decisions on specific improvements to be implemented by expansion plans will be determined during the PEC's review of CUP applications. It is assumed that specific development plans proposed for VVMC will reflect the solutions outlined in this Plan. Howev- er, it is not the intention of this Master Plan to limit flexibility or to otherwise preclude potential solutions (not included in this Plan) for achieving the goals of this Master Plan. Alterna- tive solutions for addressing specific elements of expansion plans may be considered by the PEC during the review of CUP applications provided they appropriately address the goals for specific elements of the plan and the overall goals and objec- tives of this Master Plan. Proposals deemed to conform to applicable elements of this Master Plan will have a greater expectation of obtaining project approvals than those that do not. VVMC AND EVERGREEN LODGE POTENTIAL LAND EXCHANGE The idea of a potential land exchange between VVMC and Evergreen Lodge evolved during the Town's deliberation of this Master Plan. This discussion occurred for a number of reasons - the Lionshead Redevelopment Master Plan includes a section on the Evergreen Lodge which discusses the poten- tial for a land exchange with VVMC, the two properties share a significant common boundary, and the adjacency of these two large parcels all raise the question of how a land exchange and /or coordination between these two properties could ben- efit the redevelopment of this area of Vail. January 2015 2/3/2015 191 VVMC Site Specific Redevelopment Master Plan 3. MASTER PLANNING PROCESS AND MASTER PLAN GOALS VVMC and Evergreen Lodge have evaluated the potential of a land exchange and concluded that a number of benefits to both properties and to the broader community could be realized by exchanging portions of their properties. Chapter 10 of this plan describes the basic elements of a potential land exchange, summarizes elements of VVMC's expansion plans that would be influenced by an exchange and addresses how decisions on the land exchange relate to the overall time line for expansion of VVMC. While a land exchange with the Evergreen Lodge is a concept that has potential, final decisions have not been made on whether an exchange will occur. For master planning purposes the land exchange is presented as a "master plan alterna- tive" for VVMC and final decisions on the land exchange will be made in the future. This master plan presents two alternatives for VVMC's future expansion - a "non -land exchange" alterna- tive and a "land exchange" alternative. With the exception of Chapter 10, the balance of this master plan is based on the assumption that there will not be a land exchange. Chapter 10 addresses how VVMC expansion plans could change with a land exchange. Both alternatives present viable options for the future rede- velopment of VVMC and each alternative is equally capable of achieving the Town's development objectives for this area of Town. January 2015 2/3/2015 1101 VVMC Site Specific Redevelopment Master Plan 4. OVERVIEW OF EXPANSION PLANS AND DESIGN CONSIDERATIONS This section of the Master Plan provides an overview of: Building expansions planned for VVMC The main "influences" in the overall site planning of the project Architectural /site design and planning considerations relative to VVMC expansion plans EXPANSION PLANS AND IMPROVEMENTS VVMC currently has + /- 207,000sf of gross floor area (exclusive of parking garages). Expansion plans will increase square footage by just under 50 %, with the total square footage of the campus growing to + /- 300,000sf. Expansions will occur in three primary areas — additions to the West Wing, construction of an entirely new East Wing and construction of a new helipad building on the north side of the campus along South Frontage Road. West Wing Expansion The focal point of the +/- 45,000 sf expansion planned for the West Wing is the addition of a new fourth floor. This new floor will provide space for The Steadman Philippon Research Institute and The Steadman Clinic. Smaller multi-level expansions are also planned at the south and west sides of the West Wing. In addi- tion to new square footage, interior spaces throughout the West Wing will be re- organized and provide increased space for surgery suites, Howard Head Sports Medicine, a Cardiac Catheterization Lab and other uses. Refer to figure 8 on page 15 for a graphic rep- resentation of the West Wing Expansion. New East Wing The existing East Wing of the hospital will be demolished and replaced with a new building of +/- 45,000 A Located below this new building will be a multi-level parking structure which will be accessible from South Frontage Road and will provide the major- ity of all on -site parking. The south half of the new East Wing will include three levels. The lowest level (ground level at West Meadow Drive) will include an enclosed loading /delivery facil- ity and a central utility plant. The second level will be devoted to new Emergency and Imaging Departments. The upper level will accommodate the main hospital entry, admissions and other hospital functions. New Emergency Helipad Building The Emergency Helipad Building will be located at the northern side of the campus along South Frontage Road. While the primary purpose of this building is to accommodate an on -site helipad (see Chapter 8 for additional discussion of the helipad), the building presents an opportunity to create approximately four levels of useable square footage for VVMC. The useable square footage potential of this building is estimated to be +/- 12,000 sf. Refer to figure 9 on page 15 for a graphic representation of the New East Wing and new Emergency Helipad Building. MAIN "INFLUENCES" IN SITE PLANNING OF FUTURE EXPANSIONS A number of factors influenced the overall site planning of future expansions to VVMC. Examples of these are the specific program- matic elements of the expansion plans, the internal relationships of new and expanded uses to other uses within the campus, and how the project can be constructed while maintaining hospital op- erations. Aside from these considerations, the single most impor- tant influence in the overall design of Master Plan improvements is moving VVMC's "Front Door" to South Frontage Road. Bringing vehicular access to this location became a driver based on the fol- lowing design rationale: The main entrance to the hospital needs to be proximate to where patients and guests arrive at the campus. Vehicle access off of South Frontage Road necessitates relocating the main entrance (and key January 2015 2/3/2015 1111 VVMC Site Specific Redevelopment Master Plan 4. OVERVIEW OF EXPANSION PLANS AND DESIGN CONSIDERATIONS hospital functions such as admissions) to the East Wing. • Moving ambulance arrival to the new South Frontage Road access is proposed to address a major community goal of removing emergency vehicles from West Meadow Drive. This change necessitates that the new Emergency Department be located within the East Wing. • A new Emergency Department creates the need for the new Imaging Department to be in the East Wing. • Given the scope of new hospital functions that will be located within the East Wing, the east end of the campus became the logical location for structured parking. While other factors were considered in the overall site planning of future expansion plans, the location of the new VVMC entry was a major influence in the design of the new campus. Construction Sequencing A major consideration in the design and construction sequence of future expansion plans is to ensure the on -going operation of the hospital during construction. This is the main reason why VVMC expansion will start with construction of the West Wing. Devel- opment of the West Wing will create new space to allow for the consolidation of a number of existing uses. This consolidation will free up existing space on the campus that can then accommodate existing uses currently located in the East Wing (uses that will be displaced during the demolition and re- construction of the East Wing). Covenant Restrictions and other Conditions The VVMC campus is encumbered by restrictive covenants that address the use of the property and establish limitations on build- ing location, building height and other site development consider- ations. In 1989 a number of restrictions on the design and development of VVMC property were established by covenants for the benefit of the Evergreen Lodge. These covenants impose significant limi- tations on where new buildings can be constructed on the cam- pus and are a major influence on how VVMC can expand in the future. The general building massing of expansion plans conform to the limitations prescribed by these covenants. Vail Resorts donated the land for the hospital to VVMC with the condition that the land be used for "medical services ". Violation of this condition could, at Vail Resorts discretion, result in this land reverting back to Vail Resorts. SPECIFIC ARCHITECTURAL DESIGN AND PLANNING CONSIDERATIONS The following outlines planning and design considerations relative to specific elements of the VVMC expansion plans. On the follow- ing page is Figure 5, a conceptual site plan depicting expansion plans contemplated by this Master Plan. Building Massing, GOAL The massing (and scale) of hospital expansions to be responsive and sensitive to the surrounding neighborhood. A number of factors influenced the building massing of expan- sions to VVMC, including the structural capacity of existing build- ings to handle additions, internal spatial relationships of existing and future hospital uses, relationships to surrounding buildings in the neighborhood and conformity with applicable Town stan- dards. As mentioned above, a number of covenant restrictions established by a 1989 land use agreement with the Evergreen Lodge directly influence design options available to VVMC. January 2015 2/3/2015 1121 VVMC Site Specific Redevelopment Master Plan IL a 4.OVERVIEW OF EXPANSION PLANS AND DESIGN CONSIDERATIONS ` I i J ! Fig. 5 - Conceptual Site Plan of VVMC expansion. P 1_ { IoPnient Master Plan to ix sR January 2015 2/3/2015 1131 VVMC Site Specific Redevelopment Master Plan 4. OVERVIEW OF EXPANSION PLANS AND DESIGN CONSIDERATIONS Figure 6 on page 14 provides a general indication of the building footprint and massing of expansions contemplated by the Master Plan. The building height and massing of VVMC should be con- sistent with existing and potential building heights immediately proximate to VVMC and in the vicinity. A number of architectural approaches can be incorporated into the design of the new fourth floor of the West Wing to reduce the scale of the building. Foremost among these should be the use of extensive glazing on the fourth floor to create a lighter, more re- cessed appearance. A mansard roof could also be used to soften the roofline of the building. The West Wing also includes a small expansion along Meadow Drive, this new space is essential to the efficient functioning of this portion of the hospital. This expan- sion presents an opportunity to create interest along the street by varying the building facade along West Meadow Drive. Building off -sets and the use of varied, but related exterior wall materials and fenestration should be used along the entire facade of West Meadow Drive. The massing and scale of the new East Wing should be consistent with building heights allowed by the existing zoning of surround- ing properties. Fenestration, roof forms, variations in wall planes, use of building materials and building stepbacks can be used to achieve compatibility with the neighborhood and to soften the buildings relationship to the street. The Helipad Building is designed to accommodate an on -site helipad at a height that will not impact the development potential of neighboring properties. At a height of +/ -75', the building be- neath the helipad can accommodate approximately 4 floor levels that can provide space for VVMC uses. The height of this build- ing should be consistent with that of other buildings along South Frontage Road. In order to reduce the scale of this building and to more sensitively integrate it with the site, consideration should be given to a "stepped building form" of varied building height. The conceptual massing diagrams (Figures 7, 8 and 9) on page 15 provide a general indication of the massing of the existing campus and the West Wing and East Wing / Helipad Building expansions. �7 6-s le s Vehicle F,n�`-_ 1 euim[,� W-� xfi� antra{ leve s Le".], wig r c Mng C S aa, levels �.wo-j - 2 -3 Levels! i Fig. 6 - Building heights surrounding VVMC and building heights of proposed VVMC expansions. January 2015 2/3/2015 1141 VVMC Site Specific Redevelopment Master Plan 4. OVERVIEW OF EXPANSION PLANS AND DESIGN CONSIDERATIONS 4 14h � k op � POO - �� 4 Fig. 7 - Existing VVMC Campus powwomwo -qqqqq 1ww, --el- — qqqq .Ala Fig. 8 - West Wing Expansion Fig. 9 - East Wing /Helipad Building Expansion January 2015 2/3/2015 1151 VVMC Site Specific Redevelopment Master Plan lk I 4.0VERVIEW OF EXPANSION PLANS AND DESIGN CONSIDERATIONS ` 11 Building Relationship to Meadow Drive GOAL To establish an appropriate physical and visual relationship be- tween the hospital and the pedestrian corridor along West Meadow Drive by use of effective building design, architecture and landscape improvements. VVMC shares an important "public edge" with West Meadow Drive. The relocation of VVMC's main entry to South Frontage Road will provide a major benefit to West Meadow Drive and the pedestrian /biking experience along this corridor by dramatically reducing the volume of vehicle trips on this street. Other consid- erations to be addressed in the design of building expansions that will enhance the campus' relationship to West Meadow Drive include: • Off -sets in building facades along West Meadow Drive and the East Wing to avoid continuous wall planes • Variation of building heights • Maintain and enhance where appropriate, landscaping between VVMC buildings and the street and adjacent properties • Introducing outdoor spaces (such as seating areas) in order to create interest and activity along the street • Maintaining the existing West Meadow Drive sidewalk and enhancing this corridor where appropriate • Public art • Potential relocation of Town bus stop These and other detailed design considerations will be addressed during subsequent steps in the review process. Relevant provi- sions of the Town of Vail Streetscape Master Plan Addendum will be considered in the design of site and landscape improvements along West Meadow Drive. Fig. 10 - Existing land uses surrounding VVMC. January 2015 2/3/2015 1161 VVMC Site Specific Redevelopment Master Plan Varied roof heights and building offsets Enclosed �j 1 along Meadow Drive Loading/Service ff fJ -.- •, Facililw i Potential tiatdgor ' �. dining patio -- Neu, pedestrian Landsca! ` connection to screening~ — -- frontage road New pedestrian— Landscape access to hospital -- -- - 4creening at existing taus stop -- - WM eadow Drive/ Streetscap Diagram +! Fig. 10 - Existing land uses surrounding VVMC. January 2015 2/3/2015 1161 VVMC Site Specific Redevelopment Master Plan 4. OVERVIEW OF EXPANSION PLANS AND DESIGN CONSIDERATIONS Architecture GOAL To integrate the design of new buildings and expansion areas with existing portions of the hospital so as to create a varied but uni- fied architectural expression. The implementation of the Master Plan provides a significant op- portunity for improvement and modernization to the architecture of the campus. The present building is a conglomeration of older buildings on the east and west ends of the campus, with a mod- ern addition in the central portion. Expansion of the West Wing will address the existing 1980 facade. The materials and forms anticipated for this expansion should be consistent with those used in the 2001 Central Wing addition, including natural stone and complimentary metal panel detailing. Window frames should be consistent with these materials and the amount of glazing should be balanced with the need for patient privacy. For exam- ple, on the new 4th level the use of more extensive glazing should be explored to take advantage of natural light and views, and to create a lighter, more recessed appearance at the very top of the building. The new East Wing should be articulated in a similar fashion, utilizing a stepped massing, from bottom to top. The use of varying materials can allow for further reduction of the visual massing of the building. Mechanical Systems One of the major goals of the VVMC Master Plan is to replace its aging utility components with a new Central Utility Plant. In order to minimize noise, odor and other impacts to the neighborhood, the plant will be enclosed within the East Wing on the ground level, behind the service enclosure and away from West Meadow Drive. This area will house heavy equipment including boilers, compressors, and emergency generators. Once East Wing con- struction is complete, existing mechanical equipment located at the southwest corner of the campus along Meadow Drive, shall be removed. New rooftop air - handling units and air - cooled chillers shall be screened (and painted to match roof materials) in a fashion that is consistent with the mechanical screen located above the 2001 Addition, whereby only the metal roofing form is visible from the sides of the buildings. Mechanical noises generated by this equip- ment will be largely contained and reflected above these enclo- sures, as opposed to directly across the roof. Pedestrian Circulation GOAL To provide safe and efficient pedestrian circulation within and through the VVMC campus that meets the needs of hospital users and the broader community. The primary pedestrian access to and from VVMC is West Mead- ow Drive. This shared vehicle /bike /pedestrian corridor is heavily used and provides a key link between Vail Village and Lionshead. Relocating the hospital's main entrance to South Frontage Road will greatly improve the safety and aesthetics of the street by sig- nificantly reducing traffic volumes. This will provide a substantial benefit to those who use this corridor, to neighboring residential uses and to the entire Vail community. A dedicated pedestrian entry to the new Emergency Department will be provided along West Meadow Drive. This entry should be located next to the Town's existing west -bound in -town bus stop. January 2015 2/3/2015 1171 VVMC Site Specific Redevelopment Master Plan 4. OVERVIEW OF EXPANSION PLANS AND DESIGN CONSIDERATIONS A north /south pedestrian corridor shall be constructed along the east end of the campus, providing a new connection for pedestri- ans between South Frontage Road and West Meadow Drive. It is a goal that this pedestrian corridor be ADA compliant. Improve- ments to the Frontage Road associated with VVMC's new Front Door will include sidewalks along the south side of South Front- age Road. The potential land exchange between VVMC and the Evergreen Lodge may influence VVMC's final design solutions for pedestrian circulation. Refer to Chapter 10 — Potential Land Exchange with Evergreen Lodge for more information. Middle Creek GOAL To address existing site conditions along VVMC's boundary with Middle Creek in order to minimize potential impacts from surface drainage on the water quality and the adjacent riparian habitat along the creek. The VVMC's existing surface parking lot at the west end of the campus is located adjacent to Middle Creek and the adjoining riparian corridor. The existing relationship between the creek corridor and the parking lot is less than ideal. The existing park- ing lot extends into the stream tract (owned by Eagle River and Sanitation District) and surface drainage from the lot is not well defined. While no major changes are contemplated to this por- tion of the site at this time, improvements to the relationship of the parking lot and Middle Creek should be made, specifically with respect to the managing the quality of water that runs from the lot into the creek. VVMC will evaluate potential improvements to the parking lot's relationship with Middle Creek during the development of detailed improvement plans. Potential improvements in- clude the introduction of "best management practices" to im- prove the quality of water that runs off of the existing surface parking lot. Examples of these types of improvements include: • Re- grading the parking lot or installing gutters to prevent drainage from flowing directly into the creek • Installation of oil /sand separators or bio- swales to clean run -off before it flows from the site • Installation of riparian vegetation along VVMC lands adjacent to the creek • Implementation of "creek sensitive" snow removal/ storage practices • Better defined and demarcated parking areas Proposed improvements should comply with any adopted policies or regulations with regard to the preservation and improvement of the Gore Creek and its tributaries. An opportunity may exist to create a stronger physical and visual connection between VVMC and Middle Creek, with the introduction of trails , seating areas and other passive uses. Any use of the Middle Creek corridor for aesthetic or passive purposes, however, will need to be coordinated with the land owner and should be subordinate to the preservation of the riparian corridor and its inherent natural character. The potential land exchange between VVMC and the Ever- green Lodge may influence VVMC's final design solutions for Middle Creek. Refer to Chapter 10 — Potential Land Exchange with Evergreen Lodge for more information. January 2015 2/3/2015 1181 VVMC Site Specific Redevelopment Master Plan 5. VVMC�S NEW "FRONT DOOR ; MEADOW DRIVE, DELIVERY/SERVICE GOAL Remove the vast maiority of VVMC - generated traffic from West Meadow Drive. Design and manage loading and service facilities and functions to meet the needs of VVMC while at the same time minimizing potentially adverse impacts on the surrounding residential neighborhood and on West Meadow Drive. One of the key elements of this Master Plan is to establish South Frontage Road as the primary vehicular access to VVMC. Estab- lishing VVMC's "Front Door" at South Frontage Road has been a long- standing goal of the Town of Vail. Through their internal master planning process the VVMC team also defined this as a Master Plan goal. The reason for this is quite simple — Meadow Drive is a heavily used pedestrian corridor and reducing the number of cars on this road will greatly improve the aesthetics and safety of this pedestrian corridor. This section of the Master Plan addresses the impact of this improvement on West Meadow Drive and VVMC delivery and service functions. THE NEW FRONT DOOR AND WEST MEADOW DRIVE Re- locating VVMC's main access to South Frontage Road will dra- matically improve conditions on West Meadow Drive by shifting VVMC traffic to the South Frontage Road. Currently VVMC- gener- ated traffic on West Meadow Drive includes the following users: Patients and guests Ambulances /emergency vehicles Delivery and service vehicles VVMC vehicles (employee vans, couriers, etc.) Of particular significance are the 116 parking spaces in the West Lot, 106 of which have historically been used by patients and guests. These spaces typically "turnover" 6 -8 times per day and on a peak day these spaces can generate from 1,200 to 1,700 trips (one in /one out) on West Meadow Drive. All of these trips will shift to South Frontage Road upon construction of the East Wing and the new Front Door (at which time the existing access drive to the West Lot on West Meadow Drive will be controlled). In addition, ambulance traffic and the majority of VVMC vehicles will access VVMC via the new Front Door. This means that the only VVMC - generated traffic on West Meadow Drive will be deliv- ery and service vehicles. The October 10, 2014 memorandum by TurnKey Consulting LLC quantified the existing VVMC delivery and service traffic on West Meadow Drive. On a peak day these uses generate 56 total trips on West Meadow Drive. Based on actual traffic counts on Octo- ber 3, 2014, West Meadow Drive had 394 background trips and an estimated 180 bus trips, or 574 total trips. The 56 delivery/ service trips to VVMC represent 9% of the total daily traffic on West Meadow Drive. Relative to VVMC traffic only and assuming on a typical peak day 1,400 patient and guest trips travel on West Meadow Drive, the new Front Door will shift 96% of all existing VVMC traffic to South Frontage Road. EXISTING DELIVERY AND SERVICE FUNCTIONS VVMC's existing delivery and service functions are handled in a small, open -air facility at the southeast corner of the campus immediately adjacent to West Meadow Drive. The loading area is large enough to accommodate two mid -sized trucks and also includes a trash /dumpster area. On occasion the number of load- ing and service vehicles using the facility at any one time exceeds its capacity. Portions of the loading area are screened by fencing. However, there is currently no delineation between the loading January 2015 2/3/2015 1191 VVMC Site Specific Redevelopment Master Plan 5. VVMC�S NEW "FRONT DOOR ; MEADOW DRIVE, DELIVERY/SERVICE area and the adjoining sidewalk, nor is there a clear demarca- tion between the road, the sidewalk and the loading area. These conditions make it difficult to manage where trucks stage while making deliveries. The limited size of the area also requires some trucks to back onto Meadow Drive, creating safety con- cerns along this heavily travelled pedestrian roadway. VVMC has a wide variety of delivery and service needs that are essential to the operation of its facility and vital to providing quality patient care. Deliveries to VVMC occur three different ways. Most deliveries are made by vendors who deliver directly to the Vail campus. VVMC also has a down - valley facility in Gyp- sum where medical and surgical supplies are warehoused and delivered daily to the Vail campus by VVMC vans on an "as need- ed" basis. Finally, a third party contractor makes daily deliveries of medical and surgical supplies from a warehouse in Denver. The October 10, 2014 memorandum by TurnKey Consulting LLC summarized loading and service traffic to VVMC. This data was based on actual truck counts over a two week period. On aver- age 24 delivery and service vehicles serve VVMC each day (re- sulting in 48 total trips on West Meadow Drive). These 24 trips include vendor vehicles, VVMC courier vans and service vehicles (i.e. mechanical or plumbing contractor). On the "peak day" (Mondays) on average 28 service and delivery vehicles serve VVMC. The majority of vendor deliveries are made in mid -sized trucks (SU -30) or smaller. Typically only nine deliveries each week are made by larger trucks (articulated vehicles, WB -40 or larger trucks). On rare occasions larger semi - trucks service VVMC. Examples of these include the delivery of new beds (that may occur once each year or two), a mobile imaging truck, and the periodic need for a temporary generator to service the hos- pital. ALTERNATIVES To DELIVERY AND SERVICE One of the main goals of the Master Plan for VVMC is to establish a new Front Door at South Frontage Road and in doing so remove as much traffic as possible from West Meadow Drive. VVMC generates a variety of different types of vehicular trips — delivery trucks, service vehicles, patients, guests, employees, vendors and emergency vehicles. Each of these users has its own unique design considerations for how it is accommodated. While expan- sion plans will establish a new Front Door at South Frontage Road, due to a number of factors, not all types of vehicle trips generated by VVMC can or should be accommodated at this location. This raises the question of which VVMC vehicle trips should be shifted to the new Front Door and which trips should remain on West Meadow Drive. Providing delivery vehicle access to VVMC from South Frontage Road is problematic for a number of reasons: • Limited site area along South Frontage Road, coupled with need to accommodate vehicle access, hospital drop -off and helipad in this area • Spatial requirements of an enclosed loading facility and turning radius requirements of delivery trucks, • Grade changes between South Frontage Road and the subject site ( >20'), and • Creating an optimal organizational relationship between a loading facility and other existing and future uses a within the campus. For the reasons cited above, delivery vehicles should continue to use West Meadow Drive to access VVMC with all other traffic ac- cessing VVMC via the new Front Door. This reduction in vehicular traffic, coupled with a well- designed and properly managed de- January 2015 2/3/2015 1201 VVMC Site Specific Redevelopment Master Plan 5. VVMC�S NEW "FRONT DOOR ; MEADOW DRIVE, DELIVERY/SERVICE livery facility will balance the operational needs of VVMC while providing a major community benefit to West Meadow Drive. VVMC DELIVERY AND SERVICE FACILITY The following design and management parameters address de- sign, safety, aesthetics, noise, odor, congestion and other con- siderations relative to service and delivery functions at VVMC. VVMC service and delivery will be accommodated by a new, enclosed delivery facility on the south side of the East Wing and with provisions for larger truck deliveries in the West Parking lot. The standards below are intended to establish expectations for the design and management of delivery functions. Relevant provisions of Chapter 12 -10, Off Street Parking and Loading, and Section 12 -9C -5, Development Standards, Vail Town Code will also be considered in the review of subsequent development applications. Each of the parameters below shall be addressed by detailed designs and a management plan to be submitted as a part of the Conditional Use Permit process. As an element of a future CUP approval, all aspects of the management plan will be enforceable by the Town. The design and management of a delivery facility that conforms to these parameters, as determined by the PEC, shall ensure the compatibility of the delivery facility with the surrounding residential neighborhood and with the pedestrian nature of West Meadow Drive. Enclosed Delivery Facility Design Parameters • All delivery docks and delivery activity shall be located inside the building The number of bays within the facility should be between 3 -4 and accommodate turning movements within the facility for SU -30 trucks. 2 -3 additional bays should be provided for smaller trucks and service Trash and recycling facilities shall be enclosed and located inside the building Streetscape and landscape adjacent to the loading facility should be designed to define distinct spaces for pedestrians and trucks and should discourage truck parking on West Meadow Drive. The access drive to the loading facility shall be adequately screened with landscaping Delivery Facility Management Plan • Outline the role /responsibility of the Delivery Facility Manager Establish protocol for how the facility will be managed (hours of operation, coordinating times of deliveries, managing the size of trucks that deliver to VVMC, accommodating periodic deliveries by larger trucks, servicing the US Bank Building, etc.) Establish "rules of the facility ", i.e. no backing onto West Meadow Drive, no parking on West Meadow Drive, keeping door to facility closed, ensuring the area remains free of trash and debris, etc. The West Lot Design Parameters • Provisions to accommodate oxygen deliveries • Provide dedicated space suitable to accommodate the delivery from WB -40 or larger truck that will not encumber or block parking spaces (this provision is not applicable to liquid oxygen delivery) • Provide parking for VVMC service vehicles (to be accessed from the South Frontage Road) The potential land exchange between VVMC and the Evergreen Lodge may influence VVMC's final design solutions for Delivery and Service. Refer to Chapter 10 — Potential Land Exchange with vehicles. Evergreen Lodge for more information. January 2015 2/3/2015 1211 VVMC Site Specific Redevelopment Master Plan 6. TRAFFIC/SOUTH FRONTAGE ROAD T GOAL Collaborate with neighboring properties to define and imple- ment improvements to South Frontage Road that will provide safe and efficient site access to VVMC, the Town Hall site and the Evergreen Lodge. A Traffic Impact Study has been completed by TurnKey Consult- ing LLC. This study evaluates the traffic impacts of new develop- ment at VVMC and other changes contemplated by this Master Plan, including but not limited to the creation of a new Front Door along South Frontage Road. An executive summary of the study is found in the appendix of this Plan. Figure 11, The Con- ceptual Circulation Plan on the following page depicts proposed vehicular and pedestrian circulation patterns for VVMC. Assumptions on potential South Frontage Road improvements (all of which are subject to approval by the Colorado Depart- ment of Transportation), VVMC expansion plans and other traffic- related operational changes at VVMC that were consid- ered in the traffic study included the following: • A two -lane round -about designed to facilitate right -in/ right -out site access to VVMC, the Evergreen Lodge and the Town Hall site, on South Frontage Road • VVMC vehicular access off South Frontage Road will be right -in /right -out only • Evaluate if emergency vehicle access to VVMC is appropriate and approvable via the new main access off of South Frontage Road, including westbound left turn into VVMC • Access to the West Lot Surface Parking and the East Wing parking structure will be provided from VVMC's new main access off of South Frontage Road • Access to the new East Parking Structure and the West Surface Lot will be provided via the new main access off January 2015 2/3/2015 of South Frontage Road If • During the construction of the East Wing, 69 parking spaces in the US Bank Building will be temporarily accessed via West Meadow Drive (subject to coordination with neighboring property owners) • Access from the US Bank Building to remain one -way out bound only. • Maintain roundabout Level of Service (LOS) "C" or better The performance of the South Frontage Road roundabout, the Frontage Road /VVMC access point and the Vail Road /Meadow Drive intersection were evaluated by the Traffic Impact Study. Based on analysis by TurnKey Consulting Inc. and Felsburg Holt Ullevig (retained by the Town of Vail), each of these intersections performed at a level well above minimum Town standards for both level of service and delay. An updated traffic study for VVMC will be provided with subse- quent stages of the development review process. FRONTAGE ROAD ACCESS IMPROVEMENT STUDY The Town of Vail took the lead on a conceptual design study of future road and access improvements to South Frontage Road. The participants in this process include the Town, representatives from the Evergreen Lodge and VVMC. Each of these organizations is contemplating development of their property and the primary goal of this effort is to collaboratively define a plan for access improvements along South Frontage Road that will accommodate access to each property. It is anticipated that over time each of the three properties will be limited to right -in /right -out access off the South Frontage Road improvements. This is due to future growth in background traf- fic on South Frontage Road and the proximity of access points for 22 VVMC Site Specific Redevelopment Master Plan 1 6. TRAFFIC/SOUTH FRONTAGE ROAD ` 11 M tink Pedestrian `�� Lv�VY v a, Ir II U } Corridor Patient r access structured and W ar -,_ ance access r t o Iy p Pedesn Blli�lil r c e e a7 �— - Co d�r a]or edestri Bus Sto r o 'd r L Se >< VVMC Master Plan �`- Concept" Circulation Ulan l Vail, Colorado - -- „, n,.42014 1. Fig. 11 - Pedestrian and vehicular circulation around VVMC. January 2015 2/3/2015 - 1231 VVMC Site Specific Redevelopment Master Plan 1 6. TRAFFIC/SOUTH FRONTAGE ROAD ` 11 each of the three properties. It is assumed that a roundabout will be necessary to allow vehicles to turn around in order to access each of these three properties. The focal point of this study was to evaluate alternative locations and designs for a roundabout. It is assumed that all three parties will benefit from a roundabout and that each property will financially participate in the solution. Topography, limited right -of -way width and site conditions along South Frontage Road present significant design and construction challenges and the sequencing of when the improvement is constructed relative to when each of the three parcels re- develop is also an important consideration. - i " I Evergreen Entry Existing Evergreen access . to Lie removed Lett turn for- emergency vehicles Over ten alternative designs and locations for a roundabout were evaluated. In addition, non - roundabout solutions that facilitated necessary turning movements were evaluated but these were dropped from consideration. The preferred location of a round- about is shown on Figure 12 below. This improvement is located predominantly within the South Frontage Road right -of -way, however a portion of the roundabout is located over the "B line" (an internal control boundary of the interstate highway system) on Federal Highway Administration (FWHA) land. This concept is in the process of being presented to the Colorado Department of Transportation and FWHA. 'Jill I rat VVMC IRI Entry t- Ilk- —vvmc l ,--G 1 `lTOV Frontage Road � FonceptualImprovement Plan Fig. 12 - Conceptual design of South Frontage Road access improvements. January 2015 2/3/2015 1241 VVMC Site Specific Redevelopment Master Plan 1 6. TRAFFIC/SOUTH FRONTAGE ROAD ` 11 Subject to CDOT approvals, construction of the roundabout will occur after completion of the East Wing and VVMC's new Front Door at the South Frontage Road. This construction sequencing allows for the existing helipad to remain (it will be displaced by construction of the roundabout) until such time the new heliport building is operational. During this period of time, interim access improvements to the South Frontage Road will be necessary in order to facilitate access to VVMC. A traffic analysis of this interim improvement has been completed to ensure that the intersection will perform at acceptable levels. A copy of this analysis is found in the appendix of this plan. This ar -tv •r Shaded area indicates extent dread work - R-- elocate TOV Entry 116-,1166— Ever peen existing East Entr� w interim improvement will provide acceptable turning movements into and out of VVMC. It is considered an "interim improvement" because over time a roundabout will be needed due to growth in background traffic coupled with the anticipated future redevelop- ment of the Evergreen and Town Hall site. Figure 13 below is a conceptual design of these improvements. Major features of these interim improvements are a west bound left -turn lane to serve VVMC and a slight re- alignment to the entry to the Town Hall site (that will maintain the left turn movement out of this site). ` I New VVMC - -- Entry Fig. 13 - Conceptual design of interim access to VVMC. Rif ht out only -" -"` -- from US Bank - VVMC Interim Access Conceptual Plan. January 2015 2/3/2015 1251 VVMC Site Specific Redevelopment Master Plan % PARKING GOAL To increase the supply of on -site parking to an amount that when coupled with managed parking solutions meets the needs of patients, visitors and employees of VVMC. The number of on -site parking at VVMC has for many years been acknowledged to be inadequate. Providing sufficient on- site parking is one of the primary goals of this master planning effort. The following section addresses three related topics - methodologies for determining parking requirements, existing parking conditions, and the parking demands expected from ex- pansion of VVMC. More detailed information on each of these topics will be provided in subsequent development applications. METHODOLOGIES FOR DETERMINING PARKING REQUIREMENTS Zoning code formulas used to determine parking requirements for land uses such as office, retail, etc. are fairly consistent and are almost always based on square footage. Hospitals and medical centers present a unique land use and formulas used to determine parking requirements vary widely. Gross square footage, net square footage, number of employees, number of doctors, number of patient beds and number of patient exam rooms (or some combination of the above), are examples of the different "measures" used to determine parking requirements for medical centers. The Town's methodology for determining the medical center's parking requirement is based primarily on square footage, but involves three related considerations: Hospitals 1 space per patient bed 1 space /150 sf net floor area Medical offices 1 space per 200 sf net floor area While in concept a square footage based formula can provide a relative indication of a facility's parking demand, the use of square footage is arbitrary in that all square footage within a medical center is treated uniformly (with respect to its intensity of use, hence parking demand). Basing parking requirements on the number of employees may be a more accurate measure for determining a facility's parking demand. The following formula is suggested as an alternative to the Town's formula: 1 space per patient bed 1 space per exam room 1 space per day shift employee Both of these methodologies have their strengths and weakness- es and as demonstrated below, both formulas provide similar parking numbers when applied to the existing campus. More importantly, both formulas provide a parking number that is very close to the total parking needs of VVMC. As further explained below, the employee -based formula is the most appropriate and accurate formula for determining the VVMC parking demand. EXISTING PARKING CONDITIONS Applying the Town parking formula to the existing VVMC campus results in 870 spaces and after application of a 20% multi-use credit the parking requirement is 697 spaces. Applying the employee -based formula to the existing VVMC cam- pus results in 782 spaces and after application of a 17.5% multi- use credit the parking requirement is 645 spaces. While the parking requirement numbers above are very similar, they are based on formulas and may not reflect actual parking conditions, or VVMC's existing parking demand. The table below summarizes actual parking needs, or resources at VVMC: January 2015 2/3/2015 1261 VVMC Site Specific Redevelopment Master Plan % PARKING 407 On -site spaces (located in West Lot, East Structure, US Bank Building) 60 Employee- issued ECO bus passes 32 Average number of employees who utilize VVMC shuttles 120 TOV /Lionshead parking and season parking passes purchased (2013/14 ski season) 53 Off -site leased spaces 672 Total spaces VVMC provides patient, guest and employee parking with a combination of on -site parking, off - site /leased parking and managed parking (employee bus pass and shuttles). These 672 "actual" spaces fall mid -way between two zoning calculations, in essence validating the accuracy of the two parking formulas. This information can also be used to define the existing park- ing deficit at VVMC. Assuming 672 is VVMC's required parking, there are currently 499 "code compliant" parking spaces (407 on -site spaces and 92 "managed" spaces), and as such the exist- ing parking deficit is approximately 173 spaces. PARKING REQUIREMENTS OF MASTER PLAN AND EXPANSION The increased parking demand from expansions contemplated by the Master Plan is expected to be relatively low. While there are plans for expansion of medical space and exam rooms that will generate more employees and increased patient activity that will result in increased parking demand, there are many improvements such as the re- designed Emergency Department that will not increase capacity or employees, hence not increas- ing parking demand. Final determination of new parking de- mand and plans for addressing this demand will be made by the PEC during the CUP process. Assuming the use of the employee -based parking formula, the increased parking demand from the Master Plan expansion is anticipated to be approximately 80 additional spaces, for a total estimated parking demand of approximately 750 spaces. Final determination of parking requirements will made during the re- view of CUP applications. Upon completion of the Master Plan expansion all required park- ing will be provided by on -site parking spaces and other "man- aged" parking solutions, in accordance with the Town's adopted parking regulations. On -site parking will be provided in the US Bank Building, the West Parking Lot, new surface spaces (created when the ambulance building is removed), and a new parking structure at the east end of the campus. As has been done in the past, managed programs will be used to satisfy a portion of VVMC's parking requirement. Parking management will include a variety of programs to include: • Continuing the use of employee shuttles • Continuing the use of the Employee ECO bus pass program • Valet Parking • Use of compact spaces • Implementation of parking management strategies to increase the efficiencies of how parking spaces are utilized During the construction of the new East Wing parking structure, interim off -site parking will be needed for approximately two years. It is anticipated that these spaces will be addressed by leasing off -site spaces and providing expanded employee shuttle and bus pass programs. Details on these programs along with additional information on the number of required parking spaces, the manner in which new parking will be provided, and parking January 2015 2/3/2015 1271 VVMC Site Specific Redevelopment Master Plan % PARKING management plans will be provided with subsequent develop- ment applications. The potential land exchange between VVMC and the Evergreen Lodge may influence VVMC's final design solutions for parking. Refer to Chapter 10 — Potential Land Exchange with Evergreen Lodge for more information. January 2015 2/3/2015 1281 VVMC Site Specific Redevelopment Master Plan 8. EMERGENCY HELIPAD y T GOAL Batterson of CLB Enterprises. The Preliminary Heliport Feasibility Establish an emergency helipad within the VVMC campus that & Design Study Report, January 15, 2015 by HeliExperts LLC is is located to provide a direct internal connection to the new found in the appendix of this Master Plan. Emergency Department and with sensitivity to the surrounding neighborhood. EMERGENCY HELIPAD SITE ALTERNATIVES EXISTING EMERGENCY HELIPAD The existing helipad that serves VVMC is located north of South Frontage Road and immediately west of the Vail Town Hall. This helipad has been used by VVMC for the past 30 years. A helipad is an essential element of a medical facility such as VVMC. On average, approximately 70 helicopter transports occur each year The vast majority of these are scheduled transports of patients from VVMC to other healthcare facilities. While the existing helipad has served its purpose in supporting emergency air transport, there are shortcomings with the current helipad and it needs to be relocated. The fundamental limitation of the existing helipad is that it requires the transfer of the patients to and from VVMC via an ambulance. The most significant implication of this is increased risk to the patient and the additional time required to transfer the patient (also adding risk). In addition, the transfer monopolizes the use of an ambulance and crew and also necessitates Police Department personnel to temporarily close South Frontage Road. None of these shortcomings would be addressed by an off -site helipad. It is for these reasons that only an on- campus helipad would improve existing conditions and meet the highest standards of patient care. The evaluation of alternative locations for the emergency helipad and recommendations for the preferred location were completed with the assistance of HeliExperts International LLC and Caycee Four potential on -site helipad locations were evaluated. Depicted on Figure 14 below, these alternatives were evaluated based on the following considerations: • Safety • Patient transfer requirements to /from the Emergency Department • FAA and NFPA standards • Aircraft performance • Community Impact Fig. 14 - On -site helipad location alternatives Each of the four on -site alternatives involves rooftop solutions and each location could accommodate a helipad that conforms to applicable guidelines of the FAA Advisory Circular relative to flight paths and other aeronautical considerations. January 2015 2/3/2015 1291 VVMC Site Specific Redevelopment Master Plan 8. EMERGENCY HELIPAD Alternatives B and D each presents challenges with respect to their relationship to the future location of the Emergency Department and each of these locations would have significant impacts on the surrounding neighborhood. For these reasons both B and D were dropped from consideration. While Alternative C has a very convenient relationship to the future location of the Emergency Department, the flight path to this alternative location would follow the Gore Creek corridor to the west and while this flight path would conform to FAA guidelines it would have significant impacts on residential uses located along this corridor. For this reason Alternative C was dropped from consideration. Alternative A is the preferred location for the emergency helipad due to its proximity to the future location of the Emergency Department, conformance with applicable FAA guidelines, and limited impacts to the surrounding neighborhood. PROPOSED EMERGENCY HELIPAD LOCATION The proposed helipad is located adjacent to South Frontage Road on a portion of the campus that is not encumbered by the Evergreen covenant restriction. The helipad will be designed in concert with the design of VVMC's new Front Door to ensure efficient site access and circulation. The proposed location allows for an easterly flight path that would pass over the Town Hall site and then run parallel with the 1 -70 corridor. The westerly flight path would follow South Frontage Road and gradually align with the 1 -70 corridor. Refer to Figure 16 on page 31. At this master plan level, it is assumed that the elevation of the helipad will be approximately 75' above the top level of the existing VVMC parking structure. The helipad is set Fig. 15 - Proposed helipad location at this elevation in order to not negatively impact the future development of surrounding properties. Based on conceptual studies, with the helipad at 75' the Evergreen Lodge could develop to the maximum allowable 82.5' building height (for habitable space) anywhere within zoning or town master plan prescribed setbacks and have no impact on the western flight path of the helicopter. The Town Hall site could be developed to just over 60' and have no impact on the eastern flight path of the helicopter. In addition to a maximum allowable building height of 82.5', town zoning allows up to an additional 15' of building height for "architectural projections" such as towers, spire, cupolas, flagpoles and similar features not usable as habitable floor area. Based on conceptual studies, the majority of the Evergreen site could accommodate the maximum 15' architectural projection with no impact to the westerly flight path of the helicopter. There is, however, a corridor along the northern side of the Evergreen January 2015 2/3/2015 1301 VVMC Site Specific Redevelopment Master Plan 8. EMERGENCY HELIPAD Lodge in which a 15' architectural projection could impact the westerly flight path (penetrate the FAA prescribed obstruction surfaces). Solutions to address this potential situation are to elevate the helipad to eliminate the impact or for any architectural projection above 82.5' that may be proposed by the Evergreen be located to not impact the flight path and FAA obstruction surfaces. FUTURE STEPS IN THE REVIEW OF EMERGENCY HELIPAD The Town's Master Plan evaluation of the proposed helipad is the first of many steps in the review process. Following Master Plan approval, VVMC will complete additional work on the conceptual design of the helipad, coordinate with helipad users and then submit notice of the proposed helipad to the FAA. The FAA will then conduct an initial review of the proposal. At this same time, more detailed information on the design and operation of the helipad will be submitted to the Town as part of a CUP application. In addition, an Environmental Impact Report will be provided as an element of the CUP application. Following approval of a CUP application VVMC will coordinate with the FAA on a "favorable determination of air space" for the helipad. Upon issuance of building permits and construction of the helipad, the FAA may, at their discretion, complete a final inspection of the helipad. The potential land exchange between VVMC and the Evergreen Lodge may influence VVMC's final design solutions for the Helipad. Refer to Chapter 10 — Potential Land Exchange with Evergreen Lodge for more information. Fig. 16 - Proposed helicopter approach and departure flight paths. January 2015 2/3/2015 1311 VVMC Site Specific Redevelopment Master Plan 9. OTHER CONSIDERATIONS The following section addresses zoning /development review considerations and other topics relative to expansion plans envisioned by the Master Plan. Many of these topics will be addressed in greater detail during the review of subsequent development applications. EMPLOYEE HOUSING GOAL To provide employee housing consistent with provisions of Chapter 23 of the Vail Town Code. Chapter 23 - Commercial Linkage of the Town's zoning regula- tions stipulates that "commercial development or redevelop- ment shall mitigate its impact on employee housing by provid- ing Employee Housing Units (EHUs) for twenty percent (20 %) of the employees generated." Further, that "employee hous- ing impacts need only be mitigated for a redevelopment that results in a greater number of employees generated from an increase in net floor area." As such VVMC's requirement is to provide housing for 20% of the new employees resulting from the proposed expansion. Chapter 23 of the Town code provides a table of employee gen- eration rates for a variety of different land uses. Hospitals and medical facilities are not included in this table. In accordance with the ordinance, in such cases it is incumbent on the appli- cant to provide documentation of employee generation antici- pated from the project. VVMC and other entities that operate within the campus (i.e. Colorado Mountain Medical, The Steadman Clinic, etc.) include approximately 550 employees. It is anticipated that as the Master Plan expansion is implemented employees will increase to approximately 610, an increase of 60 employees. By way of example, assuming 60 new employees and the Town's 20% hous- ing requirement, housing for 12 employees would be required. This housing may be in the form of dormitory; studio; or 1, 2 or 3 bedroom units. Final determination of new employee generation will be made during the CUP review process. Chapter 23 stipulates that 50% of required employee housing be located "on- site" with the provision that exceptions can be made to this requirement if any one of four findings are met. For two reasons all required employee housing will be provided off -site — residential is incompatible with the institutional uses at VVMC and the limited land area afforded by the campus is best utilized for addressing medical and related needs of VVMC. Detailed information on employee generation, the exception to the on -site requirement, and an employee housing plan will be provided in subsequent development applications. ZONING Existing zoning of the VVMC campus includes three different zone districts. The majority of the campus is zoned General Use (GU), the US Bank Building site is zoned Special Development District (SSD #23), and a portion of land along South Frontage Road (re- cently purchased from the Evergreen Lodge) is zoned Lionshead Mixed Use —1. Figure 17 on the following page depicts the zon- ing of the VVMC campus. The following summarizes the existing zoning of these three areas relative to the proposed master plan. General Use Zoning The majority of the campus is zoned GU. The purpose of the GU district is intended for use on sites with public and quasi - public January 2015 2/3/2015 1321 VVMC Site Specific Redevelopment Master Plan 9. OTHER CONSIDERATIONS �—+ The potential land exchange between VVMC and the Evergreen 7 Lodge may influence VVMC's final design solutions for Lionshead Mixed Use -1 Zoning. Refer to Chapter 10 — Potential Land Ex- ea d change with Evergreen Lodge for more information. Mixed Use - SDD Zoning VVMC purchased the US Bank Building in 2005. At that time, the property was used as a professional office building and was zoned f SDD #23. Since that time, VVMC has converted many office uses �.r —Lr- within the building to medical uses or office uses directly related 4 to VVMC. These medical uses are permissible by SDD #23. Q��__L VVMC - Existing Zoning Fig. 17 - VVMC existing zoning. uses and this zone district has been the primary tool for review- ing the development of VVMC for many decades. "Healthcare facilities" are a Conditional Use in the GU District. There are no changes proposed to this zoning. The potential land exchange between VVMC and the Evergreen Lodge may influence VVMC's final design solutions for General Use Zoning. Refer to Chapter 10 — Potential Land Exchange witr Evergreen Lodge for more information. Lionshead Mixed Use -1 Zoning This small portion of the VVMC campus was zoned LHMU -1 when acquired from the Evergreen Lodge. The LHMU -1 district does not allow for medical facilities, medical offices or clinics. For this reason the re- zoning of this portion of the campus to GU will be proposed as an element of future development applications. While the majority of the building has evolved into a medical office building, the bank use is expected to remain for the fore- seeable future. VVMC's ultimate plan is for all uses within the building to be medical- oriented and it is anticipated this will occur once the bank vacates the building. At that time it is expected that the property will be re -zoned to the GU district. There are two reasons for not re- zoning this portion of VVMC to GU at this time. The existing bank building is physically separate from the rest of the buildings on the VVMC campus and as such there are no real regulatory complications from having two dif- ferent zone districts in place on the VVMC campus. More impor- tantly, the "banks and financial institutions" are not permitted in the GU district. Re- zoning the property to GU would make the existing bank a non - conforming use and this could create future unintended or unforeseen consequences. January 2015 2/3/2015 1331 VVMC Site Specific Redevelopment Master Plan 9. OTHER CONSIDERATIONS VAIL LAND USE PLAN these improvements will provide facilities that will allow VVMC The Vail Land Use Plan includes references to VVMC. It is intend- to serve the community with state -of- the -art, high quality health- ed that this Master Plan supersede all reference to VVMC found in the Vail Land Use plan. The Vail Land Use Plan shall be modi- fied to create a new land use designation specific to VVMC. TOV LANDS The adjacency of Lot 10 to the west side of the VVMC campus presents a meaningful opportunity for the long -term growth of the hospital. While small in size, Lot 10 could nonetheless be a key factor in providing future hospital improvements at the west end of the campus. VVMC remains interested in working with the Town regarding the future acquisition of this parcel. Doing so could facilitate VVMC's ability to pursue expansion plans on the West Lot at some point in the future. The potential land exchange between VVMC and the Evergreen Lodge may influence VVMC's final design solutions for TOV Lands. Refer to Chapter 10 — Potential Land Exchange with Ever- green Lodge for more information. FUTURE EXPANSION POTENTIAL AT VVMC GOAL To ensure that opportunities remain to accommodate, future Mansions to VVMC beyond those contemplated by this Master Plan. Expansions and improvements outlined in this Master Plan are planned to meet the needs of VVMC for many years. In doing so care. It is difficult to speculate on expansions or improvements be- yond those envisioned by this Master Plan. That said, as medical services and technology evolve over the next few decades, it is reasonable to assume that over time additional changes to VVMC will be necessary. VVMC would have two options available for future expansion and improvements to the campus: US Bank Buildi Since it was purchased by VVMC in 2005, this building has evolved into a nearly exclusive medical office building. As a part of the changes to the main hospital campus outlined by this Master Plan, the US Bank Building will be used to accommodate some uses that are currently located on the main campus. As such the building plays a key role in the overall master plan for VVMC by providing support /ancillary medical space for the hospi- tal. A significant amount of resources have gone into renovations to this building in order to facilitate these uses. Over time, it may be possible to demolish this building and redevelop it with more direct, physical integration with the main campus. This would represent one alternative for how VVMC could address future long -term needs. West Lot The West Lot is a location that could accommodate a new build- ing at some point in the future. This would likely necessitate below -grade structured parking. Access to this building (and parking) would be possible via South Frontage Road and the new main entry to VVMC. January 2015 2/3/2015 1341 VVMC Site Specific Redevelopment Master Plan 9. OTHER CONSIDERATIONS No specific work has been done in preparing long term improve- ment /expansion plans for the West Lot or the US Bank Building. This Master Plan does, however, acknowledge how these two areas provide VVMC with options for how future unforeseen needs could be accommodated on the campus. The potential land exchange between VVMC and the Evergreen Lodge may influence VVMC's final design solutions for future ex- pansion potential. Refer to Chapter 10 — Potential Land Exchange with Evergreen Lodge for more information. January 2015 2/3/2015 1351 VVMC Site Specific Redevelopment Master Plan 10. POTENTIAL LAND EXCHANGE WITH EVERGREEN LODGE The underlying premise of a VVMC /Evergreen land exchange is that modifying the common boundary between the two proper- ties enhances the redevelopment opportunities of both proper- ties, opportunities that would not be possible with existing parcel boundaries. Enhanced redevelopment opportunities include not just the specific development potential of each property, but also how the design and development of each site could be accom- plished to create a seamless transition between each property and to better address community- oriented goals and objectives. VVMC and the Evergreen Lodge have evaluated a potential land exchange and determined that at a conceptual level a land ex- change could provide benefits to both parties and also result in redevelopments that further the Town's development objectives. This section summarizes the main elements of a land exchange, elements of the VVMC master plan that would change in the event of a land exchange and next steps on the potential land exchange. MAIN ELEMENTS OF THE LAND EXCHANGE The concept of the land exchange involves VVMC conveying a portion of its west parking lot to the Evergreen Lodge in exchange for the easternmost corner of the Evergreen site. Land acquired by the Evergreen Lodge would be used to link the future rede- velopment of the Lodge directly to West Meadow Drive. VVMC would utilize the easternmost portion of the Evergreen site to shift the location of the helipad building and in doing so cre- ate more room for the main entry to the hospital. Figure 18, a conceptual site plan of VVMC's expansion plans with the land exchange is found on the following page. green Lodge that significantly restricted the future development of the VVMC site. A key element of the land exchange would involve the Evergreen Lodge releasing many of these restrictions and in doing so create future expansion opportunities beyond what is currently possible. A major focus of redevelopment plans for the Evergreen Lodge is to create a strong pedestrian connection to West Meadow Drive. A second aspect of the land exchange would involve VVMC cooperating with the Evergreen Lodge on site and landscape improvements necessary for the Evergreen Lodge to create a new public space that will establish this connection. These two considerations will provide important benefits to each property and also to the broader community. LAND EXCHANGE INFLUENCE ON VVMC REDEVELOPMENT MASTER PLAN If the land exchange is implemented the vast majority of the ex- pansion plans outlined in this redevelopment master plan will re- main unchanged. For example, there would be no changes to the design of the West Wing (and it will remain the initial step in the construction process regardless of a land exchange), and the ma- jor elements of the East Wing will be largely unchanged. Changes to expansion plans that would result from the land exchange are relatively subtle, but none the less important to the future devel- opment of VVMC. The following highlights how specific elements of this Master Plan would be influenced by the land exchange: Pedestrian Circulation The VVMC redevelopment master plan currently includes a north/ south pedestrian connection along the eastern edge of the site. The pedestrian connection planned by the Evergreen Lodge would potentially be a better pedestrian solution and could eliminate In addition to the exchange of land, there are two other signifi- the need for the connection at the east end of the VVMC site. cant elements of the potential land exchange. In 1989 VVMC This decision could be made during the CUP review of the East agreed to a number of protective covenants benefitting the Ever- Wing. January 2015 2/3/2015 1361 VVMC Site Specific Redevelopment Master Plan IL a 10. POTENTIAL LAND EXCHANGE WITH EVERGREEN LODGE ` I J r Site/ tand4pe- eaturc J Par ' Slot t be esigned� // � % \ I _ 1 I Central 1 _ West Wing � � Wing )=.a5t Wing �` J rj 0 Cl r" FF WMC Redevelopment Master Plan _ _ _ _ _ _ _ _ . 7 Land Exchange Conceptual Site Ilan Vail, colorado ,L Figure 18 - Conceptual site plan with Evergreen land exchange. January 2015 2/3/2015 1371 VVMC Site Specific Redevelopment Master Plan 1 10. POTENTIAL LAND EXCHANGE WITH EVERGREEN LODGE ` a Middle Creek to the General Use District so zoning is consistent with the adloin- The VVMC redevelopment master plan outlines options for ing VVMC property. improving storm water run -off from the west parking lot. The land exchange would convey this portion of the VVMC site to the TOV Lands Evergreen Lodge. Consideration will be given to this potential VVMC remains interested in acquiring Lot 10 from the Town of change of ownership (and future development plans) when mak- Vail. Redevelopment plans for the Evergreen Lodge, particularly ing final decisions on specific storm water improvements for the with respect to the planned pedestrian connection, may influence west parking lot. the future use of Lot 10. As an element of the land exchange discussions, VVMC, the Evergreen Lodge and the Town of Vail will Delivery and Service VVMC will re- evaluate the potential for a shared facility with the Evergreen Lodge and the ability to provide delivery and service vehicle access via South Frontage Road. Parking Conveyance of a portion of the west lot to the Evergreen Lodge will remove approximately 25 parking spaces from VVMC. The loss of these spaces will need to be incorporated into the overall parking plan for VVMC. This will be addressed during the CUP process for the East Wing. Helipad Building and Entry to VVMC Acquiring a portion of the Evergreen site will allow the helipad building to shift to the northwest. This shift will create more room for the new Front Door to VVMC (vehicular circulation, pa- tient drop -off, etc.) and allow for an improved arrival experience for all hospital users. Relief to current covenant restrictions will also allow for greater flexibility in the design of the East Wing and the main entry into the hospital. Based on an initial review by HeliExperts LLC, the shift in the helipad will have no appreciable impact on the planned arrival and departure flight paths. coordinate on what role, if any, Lot 10 may play in final design solutions for VVMC and the Evergreen Lodge. Future Expansion Potential If covenant restrictions are released by the Evergreen Lodge there will be a significant and very positive change to the future expan- sion potential at VVMC. Currently future expansions to VVMC beyond what is contemplated by this Master Plan are limited to the West Lot and the US Bank Building. Existing covenant restric- tions limit the height, building footprint and location of any new building in the West Lot. Covenant restrictions do not limit the redevelopment potential of the US Bank Building; however, this site is somewhat detached from the rest of the campus. While the West Lot and the US Bank Building do provide potential for future expansions to VVMC, expansions in these areas would be difficult to integrate with rest of the campus. The potential land exchange would include a significant degree of relief to existing restrictive covenants. Figure 19, the conceptual massing diagram on the following page depicts where additional building expansion could occur if covenant restrictions are modi- fied. These areas of future building expansion would be more viable to VVMC (than existing expansion potential) given their LH Mixed Use Zoning and other Zoning Considerations relationship and proximity to existing facilities. The importance of The portion of Evergreen land that may be acquired by VVMC is this covenant relief to the long -term future of VVMC will be real - currently zoned LHMP -2. If acquired, this land should be rezoned ized by the community over time. January 2015 2/3/2015 1381 VVMC Site Specific Redevelopment Master Plan 10. POTENTIAL LAND EXCHANGE WITH EVERGREEN LODGE NEXT STEPS WITH LAND EXCHANGE There are two key steps with regard to making a final decision on the land exchange. The first of these is for VVMC and the Ever- green Lodge to continue their discussions on the more detailed aspects of the land exchange. The second is to coordinate with Vail Resorts. When Vail Resorts conveyed land to VVMC for the hospital the conveyance included the condition that the land be used "for purposes directly relating to medical services ". If this condition is violated, the property could, at VR's option revert back to them. For the land exchange to occur, Vail Resorts will need to modify this condition such that residential /condominium use is permissible on the portion of the West Lot that would be acquired by the Evergreen Lodge. In the event the land exchange is realized, both parties would continue to coordinate on the planning and design of their re- spective projects. It is assumed that the Evergreen Lodge would initiate a planning process for their redevelopment. VVMC would proceed with the obtaining CUP approvals and initiating construc- tion of the West Wing (the West Wing is currently planned as the first sequence of construction and this would not change with or without a land exchange). VVMC would then modify detailed designs of the East Wing to reflect changes made possible by the land exchange (shifting location of helipad building and design of VVMC entry off of South Frontage Road). These detailed designs would then be submitted to the Town for review as part of a CUP application. :,V—, I r Fig. 19 - Conceptual massing study of future VVMC infill /expansion potential with relief of existing covenant restrictions. January 2015 2/3/2015 1391 VVMC Site Specific Redevelopment Master Plan 75x!e Ufive c Summary Onl The complete Traffic Impact Study is available upon request Prepared For: Vail Valley Medical Center Master Plan I -70 South Frontage Road, Just west of the main Vail interchange Vail, Colorado September 30, 2014 2533 West Pinyon Ave -,TuPnle Grand Junction, CO 81505 2/3/2015 970 - 985 -4001 Consulting, LLc VVMC Master Plan TIS 1 Executive Summary 1.1 Introduction This report documents the traffic impact study (TIS) for the proposed Vail Valley Medical Center (VVMC) Master Plan (Project) in the Town of Vail (TOV), Colorado. The VVMC is located on the south side of the 1 -70 South Frontage Road (Frontage Road) about 750 feet west of the main Vail interchange. The VVMC also has access to West Meadow Drive. See Figure 1 for the Project Vicinity Map. All land use details listed in this TIS are based on the VVMC Master Plan effort, and will be updated as the Project concept is refined. Another key assumption is a future roundabout on the Frontage Road, which would provide optimal access to each of the three adjacent properties when this area builds out. The TOV has recently been working with adjacent property owners to evaluate alternative roundabout locations and to define the preferred location for this roundabout. This TIS assumed a roundabout configuration, but the roundabout solution is dependent upon the participation of all three property owners, and is based on the assumption that each of the properties will be redeveloped at the same time. Since the timing of these projects may not occur simultaneously, VVMC evaluated Frontage Road improvements that would be necessary if VVMC were to redevelop "First and Alone ". The "First and Alone" evaluation was done to find a workable VVMC access solution that could occur within the existing right of way. The ultimate roundabout configuration would require additional highway right of way for implementation. In addition, CDOT understands that over - designed roundabouts can create operational issues, which is another reason that VVMC evaluated access options that do not include a roundabout. This TIS will be updated as necessary and resubmitted for the TOV Condition Use Permit (CUP) and Colorado Department of Transportation (CDOT) access permit processes. 1.2 Study Area The Study Area includes the intersections listed below, which are shown in Figure 1. Figure 2 shows the lane geometry and traffic control. Intarcar finnc #1 Frontage Road and Evergreen Access (South Leg) (Proposed intersection west of VVMC Access — assumed to be a roundabout) #2 Frontage Road and VVMC Access (South Leg) / TOV Access (North Leg) #3 Vail Road and Meadow Drive TurnKe Page 1 2/3/2015 Consulting, LLc VVMC Master Plan TIS The Vail Road and Meadow Drive intersection was added to the Study Area because the VVMC trips at this intersection will increase during the East End construction. The increase in VVMC trips at this intersection will occur because the 69 parking spaces at the US Bank Building will be accessed via West Meadow Drive instead of the Frontage Road. The south roundabout at the Main Vail Interchange was not included in the Study Area. The 2025 Vail Transportation Plan (Vail TMP) concluded that there is a limited amount of realistic capacity improvements that could be constructed at this interchange, and discussed other system -wide improvements that would help alleviate congestion at the Main Vail Interchange. 1.3 Traffic Analysis Periods and Years The traffic analysis was conducted for the periods and conditions listed below. The traffic volumes used in the analysis are based on traffic data from the peak summer and winter seasons. In addition, traffic volumes from the Vail TMP were used for the Frontage Road. Periods • Weekday AM Peak Hour • Weekday PM Peak Hour Conditions • Year 2015 • Year 2016 • Year 2017 • Year 2018 • Year 2035 — West End (During Construction) — West End (Construction Completed) — East End (During Construction) — East End (Construction Completed) — Build -out (20 -year horizon) Definitions: West End improvements include approximately 40,000 SF of medical space on and around the existing West Wing of the VVMC. East End improvements include approximately 25,000 SF of net new medical space and an expanded parking structure at the east end of the Campus. 1.4 Background Traffic Assumptions Related to Adjacent Development The future traffic volumes used in this study assume the following: • VVMC build out • Evergreen Site redevelopment, per previous traffic study for this site • No changes to the Town of Vail municipal site 1.5 Existing and Proposed Project Uses Table 1 shows the existing and proposed Project uses for each condition. Table 2 shows the number of employee and guest /patron parking spaces for each condition. Turn Ke Page 2 2/3/2015 consulting, i_ WMC Master Plan TIS Table 1— Existing and Proposed Project Uses Condition Year Gross Bldg Full -time Employees Patient Exam Rooms Condition Year Area SF FTE Beds # Parking Spaces Existing 2014 202,000 569 58 155 West End 2015 202,000 569 58 160 (During Const West End 2016 242,000 590 58 190 Const Completed 107 116 245 46 291 East End 2017 242,000 590 58 190 (During Const 66 195 96 291 204 East End 2018 268,000 610 58 197 Const Completed) Build -out Prior to 300,0001 700 58 2601 245 2035 291 254 153 407 Const Com leted Overall Increase 49% 23% 0% 68% (Existing to Build -out 2017 32' 153' 185' Notes: SF — square footage 1. The SF and exam rooms shown for the Build -out Condition are speculative in nature. Estimates are provided for long -range traffic planning purposes only Table 2 — Existing and Proposed Parking Spaces Note: the number of parking spaces were estimated based on schematic designs for the Master Plan effort; the final parking numbers are subject to change as more detailed design work is completed. # Parking Spaces Accessed via Total Condition Year West Meadow Drive Frontage Road # Parking Spaces Emp P / G Total I Emp P / G Total Emp I P / G Total Existing 2014 9 107 116 245 46 291 254 153 407 West End 2015 9 57 66 195 96 291 204 153 357 (During Const West End 2016 9 107 116 245 46 291 254 153 407 Const Com leted East End 2017 32' 153' 185' 02 0 0 32 153 185 (During Const 2018 53 0 5 404 210 614 409 210 619 CoEa Completed Build -out Prior to 53 0 5 435 260 695 440 260 700 2035 Overall Increase 73% 70% 72% (Existing to Build -out Notes: Emp — Employee, P / G — Patron / Guest 1. Includes 69 parking spaces (46 = P / G, 23 = Emp) at the US Bank Building that will be accessed from West Meadow Drive instead of the Frontage Road. 2. During the East End Construction, the VVMC will "replace" 245 parking spaces by leasing parking spaces at nearby parking structures, and /or increasing transit and shuttle use by employees. 3. These 5 parking spaces are for service vehicles TurnKe Page 3 Q 2/3/2015 Consulting, LLC VVMC Master Plan TIS It Not To Scale Proposed Intersection #1 Existing 1.70 South South [assumed VVMC Frontage Rd Roundabout roundabout] Access at Main Vail (General location based (Int #2] Interchange on FHU stud area _ k P' ►urriur v I i NOW- 1.70 " Evergreen LodgeP. .'" TOV Existing WMC Main Access: (to be relocated to Int #2) W Meadow Dr Vail Valley Medical Center (VVMC) Master Plan Vicinity Map o TurnK Consulting, LLc 2/3/2015 Vail Road and Meadow Dr [Int #31 Figure 1 Page 4 VVMC Master Plan TIS It Not To Scale Exact location and geometry of the Proposed Intersection not know at this point; yellow shape represents the area studied by FHU NAccess West cess TOV Main Access 2 VVMC T 3 %. 2 0 1-70 South Fronts 9e Rd Vail Valley Medical Center (VVMC) Master Plan Existing Lane Geometry and Traffic Control TurnKe o ul LLConsting, c 2/3/2015 Main Vail �v 0 �pt ow Drive 3 nsit On ly Figure 2 Page 5 VVMC Master Plan TIS 1.6 Summary of Traffic Analysis Results The following sections summarize the traffic analysis results at the three Study Area intersections. 1.6.1 Intersection #1 on Frontage Road - Assumed Roundabout The TOV has taken the lead on the preliminary design of the Proposed Roundabout on the Frontage Road. The participants in this process include all adjacent property owners because the roundabout would require additional right of way from these properties. VVMC, TOV, and the Evergreen Lodge have been meeting for a couple months to evaluate various roundabout location and configuration options. The TOV has retained Felsburg Holt and Ullevig (FHU) to provide technical support to the effort, and they produced a memorandum to the TOV on 8/1/14. The FHU memo summarized the results of the alternatives analysis for the roundabout, which was based on build out conditions of all three properties in the year 2035. The most recent team meeting was held on 8/5/14 where the participants agreed that the roundabout would be likely be located near the shared property line between the VVMC and Evergreen properties. FHU is currently looking at several different access configurations for the roundabout at this location. This VVMC TIS could not analyze the proposed roundabout because the preferred configuration is not known yet. Therefore, this TIS refers to and relies upon the FHU memo for the roundabout operational analysis in the build out condition. The FHU memo indicates that the proposed roundabout would operate at LOS B or better, even when using conservative background traffic and site trip generation estimates. It is anticipated that the preferred roundabout location and configuration will be identified sometime during the VVMC Master Plan approval process, so this TIS will be updated accordingly. VVMC has identified the Frontage Road improvements that would be necessary if VVMC were to redevelop "First and Alone ". The "First and Alone" evaluation was done to find a workable VVMC access solution that could occur within the existing right of way. The ultimate roundabout configuration would require additional highway right of way for implementation. In addition, CDOT understands that over - designed roundabouts can create operational issues, which is another reason that VVMC evaluated the "First and Alone" access options that do not include a roundabout. The Proposed Roundabout on the Frontage Road was analyzed for the completion of of the VVMC Master Plan, which is anticipated to be year 2018. Table 3 shows the level of service (LOS), delay, and queuing results of the roundabout analysis based on the HCM 2010 Roundabout Methodology. TurnKe Page 6 2/3/2015 Consulting, LLc VVMC Master Plan TIS Table 3 — Int #1 - Assumed Roundabout Analysis Results [Year 20181 Roundabout AM Peak Hour PM Peak Hour LOS — Delay 95th % Queue LOS — Delay 9511 % Queue Approach LOS — Delay sec ft sec ft ft sec ft West Leg A-5 20 A-9 70 (Frontage Road C — 16 30 C — 19 50 East Leg A-6 50 A-6 50 Frontage Road Northbound Right -turn A-4 55 South Leg A-6 20 A — 9 20 (Evergreen Lodge Access Westbound North Leg A-6 20 A-6 20 TOV Service Access A-5 95 B — 13 120 Overall Roundabout A-6 50 (max) A-7 70 (max) all vehicles Table 3 shows that the Proposed Roundabout will operate at LOS A with minimal queuing in year 2018, the anticipated opening year of the VVMC Master Plan. Refer to the FHU memo in the Appendix for the year 2035 Build -out analysis results. 1.6.2 VVMC Access / TOV Access on Frontage Road [Intersection #2] The year 2018 East End (Construction Completed) analysis showed that the existing roadway configuration at the VVMC Access will probably create grid -lock on the Frontage Road and Main Vail interchange. If the proposed roundabout is not constructed prior to year 2018, the "First and Alone" alternative should be constructed prior to (or coincide with) the completion of the VVMC Master Plan construction in year 2018. Table 4 shows that the "First and Alone" alternative will provide acceptable traffic operations at the VVMC Access and TOV Access thru the year 2035. In addition, an eastbound right -turn deceleration lane should be constructed at the VVMC Access on the Frontage Road. Table 4 — VVMC Access: "First and Alone" Alternative [Year 2035] VVMC Access is RIRO: TOV Access is % (Left -turn IN arohibited) C 0 TurnKe Page 7 2/3/2015 consulting, LLC AM Peak Hour PM Peak Hour Direction Movement LOS — Delay 95th % Queue LOS — Delay 95th % Queue sec ft sec ft Southbound Shared Left- C — 16 30 C — 19 50 TOV Access and Right -Turn Northbound Right -turn A-4 55 A — 10 105 VVMC Access Westbound (Evergreen Lodge U -turn A-5 95 B — 13 120 Access C 0 TurnKe Page 7 2/3/2015 consulting, LLC VVMC Master Plan TIS Table 5 shows that the RIRO configuration at the VVMC and TOV Accesses on the Frontage Road will operate at LOS A in the Year 2035 Build -out Condition. Table 5 — VVMC /TOV Access on Frontage Road Analysis Results [Year 2035] VVMC and TO Accesses are RIRO (in coniunction with the Proaosed Roundabout) 1.6.3 Vail Road and Meadow Drive [Intersection #3] The existing main access to the VVMC is on West Meadow Drive. In order to get to the VVMC main access, drivers pass thru the Vail Road and Meadow Drive intersection, which is a small four -way stop intersection with a high number of pedestrians and local buses. The VVMC Master Plan proposes to relocate the main access to the Frontage Road, but the new main access on the Frontage Road will not be open until year 2018. In addition, when the East End is being constructed in year 2017, it will be necessary to access the 69 parking spaces at the US Bank Building via West Meadow Drive. This means that the VVMC traffic on West Meadow Drive will increase over the existing condition when the East End is under construction. The existing roadway configuration was analyzed for the year 2017 East End (During Construction) scenario. Table 6 shows what can be expected at the this intersection when the 69 parking spaces at the US Bank Building are access via West Meadow Drive during the construction of the East End parking structure. Table 6 — Vail Road and Meadow Drive Analysis Results [Year 2017] AM Peak Hour AM Peak Hour PM Peak Hour Direction Movement LOS — Delay 95th % Queue LOS — Delay 95th % Queue (ft) (sec) sec ft sec ft B — 10 95 West Meadow Drive Northbound Right -turn A — 3 45 A-8 95 Access Northbound SVVMC outhbound Right -turn A-4 35 A-5 50 TOV Access Southbound A — 10 —7 115 1.6.3 Vail Road and Meadow Drive [Intersection #3] The existing main access to the VVMC is on West Meadow Drive. In order to get to the VVMC main access, drivers pass thru the Vail Road and Meadow Drive intersection, which is a small four -way stop intersection with a high number of pedestrians and local buses. The VVMC Master Plan proposes to relocate the main access to the Frontage Road, but the new main access on the Frontage Road will not be open until year 2018. In addition, when the East End is being constructed in year 2017, it will be necessary to access the 69 parking spaces at the US Bank Building via West Meadow Drive. This means that the VVMC traffic on West Meadow Drive will increase over the existing condition when the East End is under construction. The existing roadway configuration was analyzed for the year 2017 East End (During Construction) scenario. Table 6 shows what can be expected at the this intersection when the 69 parking spaces at the US Bank Building are access via West Meadow Drive during the construction of the East End parking structure. Table 6 — Vail Road and Meadow Drive Analysis Results [Year 2017] TurnKe Page 8 2/3/2015 Consulting, LLc AM Peak Hour PM Peak Hour Approach LOS — Delay 95th % Queue LOS —Delay 95th % Queue (sec) (ft) (sec) (ft) Eastbound A — 7 50 B — 10 95 West Meadow Drive Westbound A — 10 55 A — 9 65 East Meadow Drive Northbound A — 8 55 B — 12 90 Vail Road Southbound A — 10 —7 115 B — 11 100 Vail Road Overall Intersection A — g 115 (max) B — 11 100 (max) all vehicles TurnKe Page 8 2/3/2015 Consulting, LLc VVMC Master Plan TIS Table 6 shows that there will not be a noticeable change in the LOS, delay, or queuing at the Vail Road and Meadow Drive intersection during the construction of the East End when the 69 parking spaces at the US Bank Building will be accessed via West Meadow Drive. The 69 parking spaces at the US Bank Building represents a 60% increase in VVMC parking spaces accessed via West Meadow Drive (116 existing vs 185 during East End Construction). However, the traffic data obtained in February 2014 showed that the peak hour trips to /from the US Bank Building were 36 vph (AM) and 43 (PM). Based on the existing peak hour traffic volumes at the Vail Road and Meadow Drive intersection (AM = 316 vph, PM = 518 vph), the increase in VVMC trips on West Meadow Drive to /from the US Bank Building during the East End Constructions is only 11 % (AM) and 8% (PM). VVMC Trips on West Meadow Drive after the VVMC Master Plan is Completed After the VVMC Master Plan is completed in year 2018, the VVMC traffic volume on West Meadow Drive will go from about 1,000 -1,400 vehicles per day (1,000 = summer season, 1,400 = winter season) to 58 vehicles per day (service and delivery vehicles only). The 58 vehicles per day on West Meadow Drive is 29 services and delivery vehicles that make 29 trips IN and 29 trips OUT for a total of 58 daily trips. The existing peak hour VVMC traffic at the Vail Road and Meadow Drive intersection represents 21% (AM) and 29% (PM). After completion of the VVMC Master Plan in year 2018, the peak hour traffic volume at this intersection will decrease by those same percentages. 1.7 Conclusions and Recommendations The following conclusions and recommendations are based on the Project trip generation and traffic analysis. 1.7.1 Proposed Roundabout on Frontage Road [Intersection #1] The TOV has taken the lead on the preliminary design of the Proposed Roundabout on the Frontage Road. The participants in this process include all adjacent property owners because the roundabout would require additional right of way from these properties. VVMC, TOV, and the Evergreen Lodge have been meeting for a couple months to evaluate various roundabout location and configuration options. The TOV has retained Felsburg Holt and Ullevig (FHU) to provide technical support to the effort, and they produced a memorandum to the TOV on 8/1/14. The FHU memo summarized the results of the alternatives analysis for the roundabout, which was based on build out conditions on all three properties in the year 2035. The most recent team meeting was held on 8/5/14 where the participants agreed that the roundabout would be likely be located near the shared property line between the VVMC and Evergreen properties. FHU is currently looking at several different access configurations for the roundabout at this location. This VVMC TIS could not analyze the proposed roundabout because the preferred configuration is not known yet. Therefore, this TIS refers to and relies upon the FHU memo for the roundabout operational analysis in the build out condition. The FHU memo indicates that the TurmnKe Page 9 2/3/2015 Consulting, LLC VVMC Master Plan TIS proposed roundabout would operate at LOS B or better, even when using conservative background traffic and site trip generation estimates. It is anticipated that the preferred roundabout location and configuration will be identified sometime during the VVMC Master Plan approval process, so this TIS will be updated accordingly. VVMC has identified the Frontage Road improvements that would be necessary if VVMC were to redevelop "First and Alone ". The "First and Alone" evaluation was done to find a workable VVMC access solution that could occur within the existing right of way. The ultimate roundabout configuration would require additional highway right of way for implementation. In addition, CDOT understands that over - designed roundabouts can create operational issues, which is another reason that VVMC evaluated the "First and Alone" access options that do not include a roundabout. 1.7.2 VVMC Access on Frontage Road [Intersection #2] The year 2018 East End (Construction Completed) analysis showed that the existing roadway configuration at the VVMC Access will probably create grid -lock on the Frontage Road and Main Vail interchange. If the proposed roundabout is not constructed prior to year 2018, the "First and Alone" alternative should be constructed prior to (or coincide with) the completion of the VVMC Master Plan construction in year 2018. The "First and Alone" alternative will provide acceptable traffic operations at the VVMC Access (RIRO) and TOV Access (3/4 movement) thru the year 2035. In addition, an eastbound right -turn deceleration lane should be constructed at the VVMC Access on the Frontage Road. 1.7.3 Vail Road and Meadow Drive [Intersection #3] The VVMC trips at this intersection will increase during the East End construction due to the 69 parking spaces at the US Bank Building being accesses via West Meadow Drive. However, the increase in traffic at this intersection will only be 11 % (AM) and 8% (PM), and there will not be a noticeable change in the LOS, delay, or queuing at this intersection. No changes are recommended at this intersection. TurmnKe Page 10 2/3/2015 consulting, LLc �TQ_�CoUn�sulting, MKey LLC MEMORANDUM 2533 West Pinyon Ave Grand Junction, CO 81505 970 - 985 -4001 TO: Dan Feeney, PE, Vail Valley Medical Center (VVMC) FROM: Skip Hudson, PE DATE: October 10, 2014 RE: Delivery / Service Vehicles on West Meadow Drive — Version #3 This memo was previously submitted to the Town of Vail (TOV) on September 16th and 30tH The previous versions relied upon general Delivery / Service Vehicle data provided by the VVMC Facilities Group. This version is based on actual Delivery / Service Vehicle count data collected September 29 thru October 3. This version also includes actual traffic count data on West Meadow Drive instead of an estimation based on the ITE Trip Generation Manual. This memo addresses the VVMC Delivery / Service vehicle traffic on West Meadow Drive. Tables 1 and 2 show the existing VVMC Delivery / Service vehicles. The information in Tables 1 and 2 is based on a 5 -day traffic count conducted Monday, September 29 thru Friday, October 3, 2014. A VVMC staff person observed and recorded details (arrival & departure time, vendor name, vehicle size,) for each Delivery / Service vehicle at the loading dock for a 12 -hour period (6 am to 6 pm) each of the five days. The Attachments contain more detailed calculation tables and the raw traffic count data. VVMC anticipates that these numbers will not change significantly after the Master Plan construction is completed. Even though the VVMC will be larger in size, employee more people, and serve more patrons and guests, it is anticipated that the same number of Delivery / Service vehicles will visit VVMC on a daily basis — they will just deliver or pick -up more material each trip. Table 1 — VVMC Delivery / Service Vehicles [DAILY] Based on traffic counts conducted Ser)tember 29 thru October 3. 2014 106'�Pl 5f 3 # of Deliver / Service Vehicles # of Delivery / Service Vehicle Trips Vehicle _ ,_ ,, on West Meadow Drive Size EMMM - I �" Average Highest Day Average Highest Day (Monday- Friday) (Monday) (Monday- Friday) (Monday) Passenger 11 13 22 26 Vehicle SU -30 10 14 20 28 or smaller WB -40 2 1 4 2 Total 23 28 46 56 106'�Pl 5f 3 Table 2 — VVMC Delivery / Service Vehicles [PEAK HOUR] Based on traffic counts conducted Seotember 29 thru October 3. 2014 Notes: 1. The AM and PM peak hours are based on the peak hours at the Vail Road and West Meadow Drive intersection; the highest hour for Delivery / Service vehicles to /from the VVMC ( "VVMC Peak Hour ") generally occurs from 10 am to 11 am. During the week -long traffic count, the arrival and departure time for each Delivery / Service vehicle was noted. Based on the arrival and departure data, the average time a Delivery / Service vehicle was parked in the loading dock area was 21 minutes. The following was also noted from the arrival and departure data: When there were Delivery /Service Vehicles in the loadina dock area: • 66% of the time there was only 1 Delivery / Service Vehicle in the loading dock area • 25% of the time there were 2 Delivery / Service Vehicles in the loading dock area • 7% of the time there were 3 Delivery / Service Vehicles in the loading dock area • 98% of the time there were 3 or less Delivery / Service Vehicles in the loading dock area • There were only four instances in the five -day period where there were more than three Delivery / Service Vehicles in the loading dock area at the same time; each instance lasted 10 minutes or less. 106'�W)21 5f 3 # of Delivery / Service Vehicle Trips on West Meadow Drive AM Peak Hour VVMC Peak Hour' PM Peak Hour' (Adjacent Roadways) (10:00 — 11:00 am) (Adjacent Roadways) (7:30 — 8:30 am) (4:00 — 5:00 pm) Trips IN 4 8 3 Trips OUT 4 7 4 Total 8 15 7 Notes: 1. The AM and PM peak hours are based on the peak hours at the Vail Road and West Meadow Drive intersection; the highest hour for Delivery / Service vehicles to /from the VVMC ( "VVMC Peak Hour ") generally occurs from 10 am to 11 am. During the week -long traffic count, the arrival and departure time for each Delivery / Service vehicle was noted. Based on the arrival and departure data, the average time a Delivery / Service vehicle was parked in the loading dock area was 21 minutes. The following was also noted from the arrival and departure data: When there were Delivery /Service Vehicles in the loadina dock area: • 66% of the time there was only 1 Delivery / Service Vehicle in the loading dock area • 25% of the time there were 2 Delivery / Service Vehicles in the loading dock area • 7% of the time there were 3 Delivery / Service Vehicles in the loading dock area • 98% of the time there were 3 or less Delivery / Service Vehicles in the loading dock area • There were only four instances in the five -day period where there were more than three Delivery / Service Vehicles in the loading dock area at the same time; each instance lasted 10 minutes or less. 106'�W)21 5f 3 Table 3 compares the background (non -VVMC) traffic on West Meadow Drive to the VVMC Delivery / Service vehicles that will be on West Meadow Drive after the VVMC Master Plan construction is completed. The VVMC main entrance will be relocated to the 170 South Frontage Road so the only VVMC traffic on West Meadow Drive will be Delivery / Service vehicles. The peak hour traffic volumes in Table 3 are based on intersection turning movement counts conducted in February 2014 during the peak winter season. It was not feasible to conduct a daily tube count on West Meadow Drive in February due to winter conditions. The daily traffic volumes shown in Table 3 are based on tube counts conducted in October 2014. Tube counters were placed on West Meadow Drive just west of Vail Road. In addition, tube counters were placed at the VVMC main entrance and service entrance. The VVMC traffic volumes were subtracted from the West Meadow Drive tube count to determine the non -VVMC background traffic on West Meadow Drive. The Attachments contain the daily traffic volume data collected on West Meadow Drive on Thursday, October 3, 2014. Table 3 — Compare VVMC Traffic Volumes on West Meadow Drive After VVMC Master Plan Construction Comaleted Notes: 1. Bus numbers estimated based on frequency /headway information provided by Vail Transit. 2. Based on Monday, which has the highest number of Daily Deliveries 3. No traffic volume growth was assumed for the background traffic volume on West Meadow Drive because the area is built -out. 4. Represents the existing and future volume of VVMC Delivery / Service vehicles 106'�Al 5f 3 Peak Hour Traffic Volume (vehicles per hour) Daily Traffic Volume Traffic Volume Source [Based on traffic count data collected on (vehicles per day) Tuesday, February 4, 2014— Peak Winter Season] (Based on traffic count AM Peak Hour PM Peak Hour data collected on Thursday, October 3, 2014] (7:30 am — 8:30 am) (4:00 pm — 5:00 pm) Passenger 33 81 394 Vehicles Existing Background Buses 14' 20' 1801 Traffic 3 Total 47 101 574 VVMC Traffic 4 8 7 562 (Delivery/ Service Vehicles only) Future Total 55 108 630 (Background + VVMC) Future VVMC Traffic 15% 7% 9% as % of Total Notes: 1. Bus numbers estimated based on frequency /headway information provided by Vail Transit. 2. Based on Monday, which has the highest number of Daily Deliveries 3. No traffic volume growth was assumed for the background traffic volume on West Meadow Drive because the area is built -out. 4. Represents the existing and future volume of VVMC Delivery / Service vehicles 106'�Al 5f 3 Attachments 2/3/2015 VVMC Delivery/ Service Vehicles' [DAILY] Collected during a week -long traffic count conducted September 29 thru October 3, 2014 Note 1: 1 Vehicle = 2 trips (1 Trip IN, 1 Trip OUT) 09910=1 a x o y y Number of DAILY o c a 3 a .� `-' o U o w `o `o_ o'� ❑ 'm Passenger SU -30 Delivery Vehicle Trips on Date 3 d o ii U m w >, LL L m E `-° c o U= a U °= .. > o Vehicle (orsmaller ) WB -40 Total West Meadow Drive L m o m o m= o x w d y v o m m a° c ° u U o d = y 2 u=°, 0 w d _ w One Deliver Vehicle =2Tri s ( Y P) E o. _ c_ ul .o $ Y y m 3 U N F c Z m s E uJ - n =1 a? a w Q Y w N y c E? c a E o. U a I1 Trip IN, 1 Trip OUTJ a fY O a` rj1 > > m O m y '� > Q LL Q ❑ 7 y LL' o O Q Y K m 2 O n Q o ? y F d LL m O U Q y LL d a o Q Q= U rn d 2 N 2 o U m 2i o K 'm a0 16 to m x 'o rn x ❑ 1 3 1 1 2 1 2 1 1 1 1 4 1 1 1 1 1 1 1 1 1 13 14 1 28 56 1 3 2 2 1 1 1 2 2 1 10 6 16 32 A 1 3 1 1 3 3 3 2 1 1 1 1 1 1 1 1 1 1 12 11 4 27 54 1 1 2 2 2 4 1 1 2 2 2 1 3 1 1 13 10 3 26 52 1 1 1 1 1 1 1 2 1 1 1 1 1 1 3 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 i 2 1 1 1 1 9 10 1 20 40 Total (5-day periodl 57 51 9 117 234 Average (per day) 11 10 2 23 46 Highest Day 13 14 1 28 56 Note 1: 1 Vehicle = 2 trips (1 Trip IN, 1 Trip OUT) 09910=1 VVMC Delivery/ Service Vehicles' [PEAK HOUR] Collected during a week -long traffic count conducted September 29 thru October 3, 2014 note t.i veric —a nips It inp IN,t irip uuit 0991011M �������� Rome Mme��mmm�m���m����MM REFEM mo ©v CMno® moon m© ©" EMMMo �91MIM m������OREM mrE- TIKMM���m�� moo© Thursday, October 02, 2014 Friday, October 03, 2014 m©OM CMno® note t.i veric —a nips It inp IN,t irip uuit 0991011M Traffic Count ( "Trips ") Data Collected on West Meadow Drive - Thursday, October 2, 2014 West Meadow Drive. SUMMARY of Traffic Count Data Date/Time West Meadow Drive Main Entrance Service Entrance WB IN EB OUT Total IN OUT Total IN OUT Total Location Trips Trips Total IN OUT W Meadow Dr (ALL) 900 1 772 11,672 10/03/2014 00:00 - 00:14 3 4 7 4 2 1 6 0 0 0 Main Entrancel 5401 4461 986 Service Entrance 0 56 56 10/03/2014 00:15 - 00:29 3 7 10 3 1 4 0 0 0 Delive Vehicles 211 28 56 10/03/2014 00:30 - 00:44 1 5 6 3 0 3 0 0 0 WMC Total 568 530 1,098 10/03/2014 00:45 - 00:59 2 4 6 1 1 2 0 2 2 10/03/2014 01:00 - 01:14 3 2 5 1 1 2 0 0 0 W Meadow Dr No WMC 332 242 574 10/03/2014 01:15 - 01:29 1 1 2 0 0 0 0 0 0 10/03/2014 01:30 - 01:44 1 1 2 1 0 1 0 0 0 10/03/2014 01:45 - 01:59 1 1 2 0 1 1 0 0 0 10/03/2014 02:00 - 02:14 0 1 1 1 0 1 0 0 0 10/03/2014 02:15 - 02:29 0 3 3 3 0 3 0 0 0 10/03/2014 02:30 - 02:44 0 0 0 0 0 0 0 0 0 10/03/2014 02:45 - 02:59 0 0 0 0 0 0 0 0 0 10/03/2014 03:00 - 03:14 0 0 0 0 0 0 0 0 0 10/03/2014 03:15 - 03:29 0 1 0 0 0 0 0 0 0 0 10/03/2014 03:30 - 03:44 0 1 0 0 0 0 0 0 0 0 10/03/2014 03:45 - 03:59 0 1 1 1 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 10/03/2014 04:00 - 04:14 10/03/2014 04:15 - 04:29 1 0 1 0 0 0 0 0 0 10/03/2014 04:30 - 04:44 1 2 3 0 0 0 0 0 0 10/03/2014 04:45 - 04:59 0 0 0 1 1 2 0 0 0 10/03/2014 05:00 - 05:14 1 0 1 0 0 0 0 0 0 10/03/2014 05:15 - 05:29 1 0 1 2 2 4 0 0 0 10/03/2014 05:30 - 05:44 6 1 7 0 2 2 0 0 0 10/03/2014 05:45 - 05:59 7 3 10 2 7 9 0 0 0 3 3 3 0 3 0 0 0 10/03/2014 06:00 - 06:14 0 10/03/2014 06:15 - 06:29 4 1 5 0 2 2 0 0 0 10/03/2014 05:30 - 06:44 7 3 10 1 4 5 0 0 0 10/03/2014 06:45 - 06:59 8 6 14 2 4 6 0 2 2 10/03/2014 07:00 - 07:14 6 9 15 2 2 4 0 1 1 10/03/2014 07:15 - 07:29 5 8 13 5 3 8 0 1 1 10/03/2014 07:30 - 07:44 15 6 21 3 9 12 0 2 2 10/03/2014 07:45 - 07:59 18 9 27 7 16 23 0 0 0 10/03/2014 08:00 - 08:14 14 8 22 5 11 16 0 3 3 10/03/2014 08:15 - 08:29 20 8 28 9 7 16 0 1 1 10/03/2014 08:30 - 08:44 24 9 33 4 13 17 0 2 2 10/03/2014 08:45 - 08:59 22 13 35 7 12 19 0 0 0 10/03/2014 09:00 - 09:14 29 7 36 10 13 23 0 0 0 10/03/2014 09:15 - 09:29 18 13 31 6 10 16 0 2 2 10/03/2014 09:30 - 09:44 17 13 30 13 11 24 0 0 0 10/03/2014 09:45 - 09:59 17 14 31 14 13 27 0 2 2 10/02/2014 10:00 - 10:14 19 17 36 10 8 18 0 0 0 10/02/2014 10:15 - 10:29 17 8 25 5 8 13 0 0 0 10/02/2014 10:30 - 10:44 13 18 31 12 7 19 0 0 0 10/02/2014 10:45 - 10:59 19 20 39 11 11 22 0 0 0 10/02/2014 11:00 - 11:14 22 13 35 10 10 20 0 1 1 10/02/2014 11:15 - 11:29 14 10 24 9 5 14 0 1 1 10/02/2014 11:30 - 11:44 21 10 31 11 10 21 0 0 0 10/02/2014 11:45 - 11:59 8 13 21 11 2 13 0 1 1 10/02/2014 12:00 - 12:14 14 17 31 15 9 24 0 0 0 10/02/2014 12:15 - 12:29 14 15 29 13 4 17 0 1 1 10/02/2014 12:30 - 12:44 18 12 30 13 8 21 0 0 0 10/02/2014 12:45 - 12:59 21 11 32 12 11 23 0 0 0 10/02/2014 13:00 - 13:14 14 11 25 7 7 14 0 0 0 10/02/2014 13:15 - 13:29 18 18 36 9 9 18 0 1 1 10/02/2014 13:30 - 13:44 15 14 29 10 8 18 0 0 0 10/02/2014 13:45 - 13:59 17 10 27 4 7 11 0 1 1 10/02/2014 14:00 - 14:14 21 11 32 10 9 19 0 0 0 10/02/2014 14:15 - 14:29 21 18 39 18 4 22 0 0 0 10/02/2014 14:30 - 14:44 14 11 25 10 4 14 0 1 1 10/02/2014 14:45 - 14:59 19 13 32 10 6 16 0 1 1 10/02/2014 15:00 - 15:14 18 14 32 7 9 16 0 0 0 10/02/2014 15:15 - 15:29 15 9 24 7 10 17 0 0 0 10/02/2014 15:30 - 15:44 15 17 32 10 7 17 0 1 1 10/02/2014 15:45 - 15:59 11 17 28 12 6 18 0 3 3 10/0212014 16:00 - 16:14 16 10 26 14 7 21 0 0 0 10/02/2014 16:15 - 16:29 16 12 28 it t 7 1 18 01 1 1 10/02/2014 16:30 - 16:44 10 16 26 8 3 1 11 0 1 1 10/02/2014 16:45 - 16:59 16 18 34 12 6 18 0 2 2 10/02/2014 17:00 - 17:14 12 17 29 10 7 17 0 3 3 10/02/2014 17:15 - 17:29 14 13 27 8 8 16 0 5 5 10/02/2014 17:30 - 17:44 10 9 19 6 8 14 0 0 0 10/02/2014 17:45 - 17:59 5 13 18 12 2 14 0 1 1 10/02/2014 18:00 - 18:14 17 12 29 9 8 17 0 1 1 10/02/2014 18:15 - 18:29 10 11 21 11 6 17 0 3 3 10/02/2014 18:30 - 18:44 15 11 26 5 8 1 13 0 2 2 10/02/2014 18:45 - 18:59 12 8 20 5 7 12 0 0 0 4 14 18 5 1 6 0 2 2 10/02/2014 19:00 - 19:14 10/02/2014 19:15 - 19:29 8 6 14 8 3 11 0 0 0 10/02/2014 19:30 - 19744 6 7 13 4 2 6 0 0 0 10/02/2014 19:45 - 19:59 8 1 9 1 4 5 0 0 0 10/02/2014 20:00 - 20:14 9 8 17 3 5 8 0 0 0 1010212014 20715 - 20:29 7 22 29 18 5 23 0 0 0 10/02/2014 20:30 - 20:44 4 9 13 7 1 8 0 0 0 10/02/2014 20:45 - 20:59 6 5 11 1 4 5 0 0 0 10/02/2014 21:00 - 21:14 3 3 6 1 2 3 0 0 0 10/02/2014 21:15 - 21:29 6 2 8 1 3 4 0 0 0 10/02/2014 21:30 - 21:44 8 7 15 2 4 6 0 0 0 10/02/2014 21:45 - 21:59 1 5 6 3 1 4 0 1 1 10/02/2014 22:00 - 22:14 4 6 10 2 2 4 0 0 0 10/02/2014 22:15 -22:29 3 2 5 0 1 1 0 1 1 10/02/2014 22:30 - 22:44 4 1 5 9 1 0 1 0 1 1 10/02/2014 22:45 - 22:59 3 10 13 4 2 6 0 0 0 10/02/2014 23:00 - 23:14 1 4 5 3 0 3 0 0 0 10/02/2014 23:15 - 23:29 4 4 8 1 2 3 0 2 2 10/02/2014 23:30 - 23:44 2 4 6 2 0 2 0 i 0 0 10/02/2014 2145 - 23:59 2 5 7 3 0 1 3 01 0 1 0 2/3/2015 DELIVERY AND CONSTRUCTION VEHICLE INFO Date Arrival Time Departure Time Time On Site Company /Vendor Vehicle Type /Size What's being delivered? Photo Taken ? 29 -Sep 06:30 06:45 15 Min Reyhal GMC Savanna 2500 Electrical Supplies 1 29 -Sep 07:1S 07:20 5 Min Galleria Freight Liner Single Axel Oncore 2 29 -Sep 07:20 08:05 45 Min Meadow Gold Freight Liner Semi Milk 3 29 -Sep 07:45 07:52 7 Min Pristine Landscape Chevy 2500 Pickup Watering Flowers 4 29 -Sep 08:10 08:50 40 Min Sundance GMC 4500 Salt for Hospital 5 29 -Sep 08:S1 09:00 9 Min Reyhal GMC Savanna 2500 Electrical Supplies 1 29 -Sep 08:51 08:52 1 Min WMC Courier Dodge Ram Supplies 6 29 -Sep 09:28 09:30 2 Min Reyhal GMC Savanna 2500 Electrical Supplies 1 29 -Sep 10:00 10:03 3 Min Game Ready Toyota Tacoma Surgery Supplies 7 29 -Sep 10:07 10:24 17 Min Staples On Track GMC Box Van Office Supplies Room 800 8 29 -Sep 10:16 10:20 4 Min Vail Honey Wagon Duel Axle Peterbuilt Garbage 9 29 -Sep 10:20 11:02 42 Min Alpine Vending Box Truck Single Axle Vending Machines 10 29 -Sep 10:33 10:44 11 Min Fed EX Duel Axle Box Van Misc Boxes - Shipping /Rec 11 29 -Sep 10:35 11:12 37 Min Alsco Duel Axle Box Van Linen Kitchen 12 29 -Sep 10:40 10:42 2 min Makasan GMC 2500 Van Pharmaceutical 13 29 -Sep 10:55 11:02 7 Min DMI Ford F350 Pickup D -Mark 14 29 -Sep 11:12 12:05 53 Min UPS Single Axle Box Van Misc Boxes - Shipping /Rec 15 29 -Sep 11:46 11:55 9 Min Retrever Fright Services Single Axel Box Freightliner Ryder Pick up From Lab Dept 16 2/3/2015 DELIVERY AND CONSTRUCTION VEHICLE INFO Date Arrival Time Departure Time Time On Site Company /Vendor Vehicle Type /Size What's being delivered? Photo Taken ? 29 -Sep 12:51 13:08 17 Min VVMC Courier Ford 350 Van Med Supplies 17 29 -Sep 12:52 13:07 15 Min Fed EX Single Axle Box Van Suit 100 18 29 -Sep 13:25 13:33 8 Min Oroweat Box Truck Single Axle Bread 19 29 -Sep 14:30 14:36 6 Min Fed EX Box Truck Single Axle Pick Up 20 29 -Sep 1 14:36 14:48 12 Min Fed EX Box Truck Single Axle Misc Boxes - Shipping /Rec 11 29 -Sep 14:50 15:05 15 Min Pristine Landscape Toyota Tacoma Darryl 21 29 -Sep 15:05 15:57 52 Min AMS Ford 250 Pickup Mark Leyman 22 29 -Sep 1 15:10 15:15 5 Min RK Mechanical Dodge Pickup Copper Tubing 23 29 -Sep 1S.-2S 15:33 8 Min Haseldan Const Ford 250 Pickup Drywall 24 2/3/2015 DELIVERY AND CONSTRUCTION VEHICLE INFO Date Arrival Time Departure Time Time On Site Company /Vendor Vehicle Type /Size What's being delivered? Photo Taken ? 30 -Sep 08:40 08:41 1 Min WMC Courier Dogde Ram Supplies 1 30 -Sep 1 08:52 08 :55 3 Min Game heady Nissan xterra Surgery Supplies 2 30 -Sep 09:14 09:30 16 Min OnTrac GMC 2500 Van Pharmaceutical 3 30 -Sep 10:10 10:43 33 Min UPS Single Axle Box Van Misc Boxes - Shipping /Rec 4 30 -Sep 10:25 10:45 20 Min Alsco Duel Axle Box Van Linen Kitchen 5 30 -Sep 10:43 10:55 12 Min Fed Ex Duel Axle Box Van Misc Boxes - Shipping /Rec 6 30 -Sep 11:03 11:41 38 Min AlpinAire Ford F350 Box Truck Oxygen Tanks 7 30 -Sep 11:11 11:12 1 Min Toyota 4 Runner Pick Up 8 30 -Sep 12:48 13:00 12 Min WMC Courier Ford 3S0 Van Med Supplies 9 30 -Sep 12:55 13:09 14 Min Fed Ex Box Truck Single Axle Misc Boxes - Shipping /Rec 10 30 -Sep 13:52 14:12 20 Min WMC Courier Ford E350 Van Misc Boxes - Shipping /Rec 11 30 -Sep 13:56 14:21 25 Min The Balance Sheet Ford F 150 POV Pickup From Steadman Clinic 12 30 -Sep 15:20 15:40 20 Min VW Passat POV Pick Up 13 30 -Sep 15:40 1S:43 3 Min Game Ready Toyota Highlander Pick up 14 30 -Sep 16:06 16:35 29 Min AlpinAire Ford F350 Box Truck Oxygen Tanks 7 2/3/2015 DELIVERY AND CONSTRUCTION VEHICLE INFO Date Arrival Time Departure Time Time On Site Company/Vendor Vehicle Type /5ize What's being delivered? Photo Taken ? 1 -Oct 05:30 06:20 50m Fresh Point Dual Axle Box Truck Produce 1 1 -Oct 05:53/15:40 05:55/15 :44 2m /4m RK Mechanical Dodge 2500 Pickup nks, Air Compressor, Misc Electri 2 1 -Oct 07:15 07:20 5m Diamond Drilling Ford E350 303 - 472 -6544 3 1 -Oct 08:35 08:36 lm WMC Courier Dodge Ram Van Drop Off Package 4 1 -Oct 08:58 09:05 7m ACE GMC Savanna Van Misc Boxes 5 1 -Oct 09:03/15:15 09:15/15:28 12m /13m Ontrac GMC Box Van Desk Top Supplies 6 1 -Oct 09:33 10:15 42m RK Mechanical Semi Mechanical Supplies 7 1 -Oct 09:46 10:05 19m Pepsi Semi Kitchen 8 1 -Oct 10:23 11:49 1h26m Vestern Paper Distributc Freightliner Boxtruck Housekeeping 9 1 -Oct 10:42 11:45 1h3m UPS Box Truck Misc Boxes 10 1 -Oct 10:50/14:12 10:55/14:33 5m /21m FedEx Express Box Truck Misc Boxes, Pick up Packages 11 1 -Oct 10:55 10:58 3m Garbage Truck Dual Axle Picking up garbage 12 1 -Oct 12:44 12 :50 6m Allteck Chevy Silvorado 2500 Drop off materials 13 1 -Oct 12:49 13:10 21m World Class Ford Clubwagon Van Delivering water 14 1 -Oct 12:50 13:25 35m FedEx Ground Box Van Misc Boxes 15 1 -Oct 13:04/15:30 13:26/15:39 22m/9m WMC Courier Ford Van Hospital Supplies 16 1 -Oct 13:10 13:18 8m Auspac Chevy Pickup Picking up tools 17 1 -Oct 13:17 13:41 24m UPS Freight Truck Storage Unit 18 2/3/2015 DELIVERY AND CONSTRUCTION VEHICLE INFO Date Arrival Time Departure Time Time On Site Company/Vendor Vehicle Type /Size What's being delivered? Photo Taken ? 1 -Oct 13:41 13:50 9m UPS Box Truck Forgot to deliver package 19 1 -Oct 14:16 14 :20 4m Game Ready Toyota Highlander Pick Up packages 20 1 -Oct 14:56 15:28 32m 5AIA Semi Receiving Batteries 21 1 -Oct 16:58 17:10 12m Striker Chevy Van Express Body parts 22 2/3/2015 DELIVERY AND CONSTRUCTION VEHICLE INFO Date Arrival Time Departure Time Time On Site Company /Vendor Vehicle Type /Size What's being delivered? Photo Taken ? 2 -Oct 7:00 7:40 40m Meadow Gold Box Truck Milk 2 2 -Oct 7:25 7:28 3m Helsden constra Toyota Tundra N/A 1 2 -Oct 8:00 8:02 2m Game Ready Nissan Game Ready 1 2 -Oct 8:25 10:15 1h50m HSS Toyota Venza Aforking on computers w/ permission from se 2* 2 -Oct 8:55 9:11 16m Construction Ford Ranger Picking Up 1 2 -Oct 8:55 9:11 16m Construction Hyundai Picking Up 1 2 -Oct 9:05 9:30 25m Construction GMC Materials 1 2 -Oct 9:24 9:45 21m RK Mechanical Box Truck Pipes & Fittings 1 2 -Oct 9:30 9:40 lom Alsco Box Truck Linens 1 2 -Oct 9:35 10:27 52m UPS Box Truck Misc Packages 1 2 -Oct 9:35 9:45 10m Vail Honeywagon Truck Dumping Trash 1 2 -Oct 9:35 10:40 1h5m Westernslope Box Truck Water 1 2 -Oct 10:50 10:52 2m Toyota Picking up Med Equip. 1 2 -Oct 11:15 11:28 13m Fedex Ground Box Truck Misc Packages 1 2 -Oct 11:17 11:24 7m Fedex Express Box Truck Misc Packages 1 2 -Ott 12:55 12:57 2m Game Ready Toyota Highlander Pick up / Game Ready 1 2 -Oct 13:00 13:03 3m RK Mechanical Ram 4x4 Pickup Pick up Construc. Materials 1 2 -Oct 13:20 13:31 11m Honeywagon Small Tanker Cleaning out outhouse 1 2/3/2015 KH% onl, 6Aft DELIVERY AND CONSTRUCTION VEHICLE INFO Date Arrival Time Departure Time Time On Site Company/Vendor Vehicle Type /Size What's being delivered? Photo Taken ? 2 -Oct 13 :38 13:54 16m Hasleden Ford Pickup 250 Doors 1 2 -Oct 13:00 14:15 1h15m WMC Ford Van Packages 1 2 -Oct 14:29 14:52 23m Fedex Ground Box Truck Pick up 1 2 -Oct 14:38 14:45 7m Fedex Express Box Truck Pick up 2 2 -Oct 14:50 15:06 16m Enterprise DHL Ford E -250 Package Dropoffs 1 2 -Oct 15:53 16:03 10m WMC Ford E -250 Van Picking up Packages 1 2/3/2015 DELIVERY AND CONSTRUCTION VEHICLE INFO Date Arrival Time Departure Time Time On Site Company /Vendor Vehicle Type /Size What's being delivered? Photo Taken ? 3 -Oct 07:08 07:09 00:01 01:03 00:30 00:32 00:01 00:41 01:55 00:09 00:50 00:16 00:01 00:17 02:12 00:14 00:27 00:06 00:12 00:13 Game steady Ice - Machine Ice Machine 3 -Oct 07:11 08:14 Baumont Drywall / Truck Drywall 3 -Oct 08:04 08:34 Staples White Van Desk and Chairs 3 -Oct 08:21 08:53 Coca -Cola Delivery Truck Soda 3 -Oct 08:52 08:53 WMC Van Currier 3 -Oct 09:15 09:56 UPS Van Multiple Boxes 3 -Oct 09:42 11:37 Recall Large Truck Shredding 3 -Oct 11:07 11:16 Fed Ex Box Truck Supplies 3 -Oct 11:12 12:02 STaples Van Furniture 3 -Oct 11:20 11:36 Fresh Point Large Truck Food 3 -Oct 11:38 11:39 Soups of Vail Car Food 3 -Oct 11:50 12:07 Fed Ex Box Truck Boxes 3 -Oct 12:19 14:31 HSS Car Service OR 3 -Oct 12:24 12:38 WMC Van Boxes 3 -Oct 13:12 13:39 Ontrac Truck Boxes 3 -Oct 13:40 13:46 Pristine Landscape Pickup Flowers 3 -Oct 13:51 14:03 Western Paper Large Truck Delivery 3 -Oct 14:18 14:31 DH L Van Delivery 2/3/2015 DELIVERY AND CONSTRUCTION VEHICLE INFO Date Arrival Time Departure Time Time On Site Company /Vendor Vehicle Type /Size What's being delivered? Photo Taken ? 3 -Oct 14:21 14:31 00:10 Fed Ex Box Truck Pickup 00:00 00:00 00:00 00:00 00:00 00:00 00:00 00:00 00:00 00:00 00:00 00:00 00:00 00:00 00:00 00:00 00:00 2/3/2015 Vail Valley Medical Center Vail, Colorado Preliminary Heliport Feasibility & Design Study Report Date of Issue: October 21, 2014 Amendment Date: January, 15 2015 PREPARED B Y.- 1..,�A H, "'�L[EXPERTS INTERNATIONAL LLC. veteran Owned �•�w Formerly Raymond A. Syms & Assoeiales and Operated Aeronautical Consulting Services 28 Baruch Drive, Long Branch, New Jersey 07740 Phone (732) 870 -8883 ■ Fax (732) 870 -8885 Web: www .heliexpertsinternational.com ■ Email: ray @heliexp.com 2/3/2015 �r H �LiExPERTS INTERNATIONAL LLC, VeteranOwnen Fomwriy Raymond A. Syms 6 Associates and Operated RECORD OF AMENDMENTS No. Date of Issue Date Entered Entered By � Items 1 01/15/2015 01/15/2015 Rex Alexander I Exhibits: G, J & K HeliExperts International LLC ©2014 All Rights Reserved Page i WMC Heliport Feasibility & Design Study RepZQ/2015 �r H �LiExPERTS INTERNATIONAL LLC, VeteranOwnen Fomwriy Raymond A. Syms 6 Associates and Operated TABLE OF CONTENTS Section Topic Page 1 Purpose of Report 2 2 Background 2 3 Heliport Site Selection And Description 2 4 Study Determinations 4 4.A Inventory Of Current Aviation Facilities In The Vicinity 5 4.13 Aeronautical Regulatory Considerations 5 4.B.1 Federal Regulations 5 4.13.2 State Regulations 6 413.3 Local Regulations 6 4.0 Preliminary Site Selection Criteria & Evaluations 6 4.13 Safety 7 4.E Community Considerations 8 4.F Current Airspace Utilization & Interface Issues 9 4.G Climatical Considerations 9 4.1-1 Environmental Concerns 9 4.1-1.1 Sounds 9 4.1-1.2 Exhaust Emissions, Dust And Lights 11 4.1 Findings 12 4.J Recommendations 12 5 VVMC Heliport Site Selection And Review Process 13 Exhibit A Evaluated site locations 15 Exhibit B Touchdown and Liftoff Area (TLOF) Illustration 16 Exhibit C Lighting Illustrations 17 Exhibit D Windsock Illustration 18 Exhibit E Pilot Briefing Sheet Illustration 19 Exhibit F TLOF, FATO & FATO Safety Area Illustration 20 Exhibit G Extended FATO Illustration 21 Exhibit H National Safety Council Letter of Verification 22 Exhibit I FAA Approach /Departure Airspace Illustration 23 Exhibit J Surrounding Heliport Airspace Illustration 24 Exhibit K Overall Approach /Departure Airspace Illustration 25 Glossary 26 References 29 HeliExperts International LLC ©2014 All Rights Reserved Pagel VVMC Heliport Feasibility & Design Study RepZR/2015 �r H �LiExPERTS INTERNATIONAL LLC, VeteranOwnen Fomwriy Raymond A. Syms 6 Associates and Operated PURPOSE OF REPORT The purpose of this report is to provide preliminary information on the feasibility of constructing a heliport on the VVMC campus. This report addresses the need for a heliport at VVMC, site selection and general description of the proposed heliport, safety and community considerations, aeronautical regulatory considerations, and subsequent steps in the review and construction of a heliport. This report is to be used by the Vail Planning and Environmental Commission and the Vail Town Council in the review of VVMC's Master Plan proposal to develop a heliport on the hospital campus. This report concludes at this initial master plan level review, that the proposed heliport location can meet and exceed all current safety guidelines and licensing criteria of the FAA, NFPA and the aviation and air medical industries. Upon approval of the VVMC Master Plan and as a part of the Town's Conditional Use Permit review process additional site specific design and operational information on the heliport will be provided. In addition, the FAA and NFPA will be involved in the review of the helipad prior to its construction. BACKGROUND The integration of a well- designed and properly sited heliport on a hospital's campus has been proven to dramatically and positively impact short and long term patient outcomes as well as overall community safety. By reducing travel distances, lifesaving minutes can be better allocated to the delivery of definitive care rather than patient transport. This minimization of distance also cuts down on ambulance traffic and transfers which in -turn reduces the risk exposure to patients, medical teams and the community. By collocating a heliport directly on the hospital's campus VVMC can eliminate the need for an additional ambulance transfer and decrease the strain placed on limited and valuable local emergency response assets and personnel. HELIPORT SITE SELECTION AND DESCRIPTION Vail Valley Medical Center currently utilizes a ground based heliport located adjacent to the hospital campus to the north of the hospital on the opposite side of South Frontage Road for the transfer of patients from their facility. While this configuration is adequate it is a less than ideal situation in regards to providing optimum rapid transport to time critical patients. In conjunction with potential delays in transport the current operation exposes patients to potential risks during transfers between ambulances and helicopters as well as extremes in local environmental conditions. HeliExperts International LLC ©2014 All Rights Reserved Page 2 VVMC Heliport Feasibility & Design Study RepZR/2015 1 Al 7 // �LIExRERT5 INTERNATIONAL LLC, . Fomrorty Raymond A. Syms 6 Associates Veteran Ownec: and OperaNd Both on -site and off -site locations were initially considered, but in adhering to the primary objective and criteria, that being to have a better heliport than currently exists (i.e. one on campus), off -site locations were not pursued. In assessing all identified potential onsite heliport locations (See Exhibit A) the onsite hospital heliport location identified was chosen due to its inherent superiority based on the criteria used in the evaluation process. The identified rooftop location provides the overall maximum benefit in the areas of: • Safety • Reduced patient transfer requirements • Reduced patient transport distance and time • Enhanced patient care • FAA and NFPA standards • Aircraft performance • Local EMS and First Responder asset allocation • Limited community impact This conclusion is based on both current as well as previous work conducted by our team members dating back to 1995 to include a site selection feasibility analysis which was performed for VVMC in 2011. Keeping the need for the heliport to have good patient stretcher and gurney access to and from the Emergency Room in mind, the concept for using a rooftop heliport with good vertical access to the hospital is very important. Proper application of Federal Aviation Administration (FAA), National Fire Protection Association (NFPA) standards and good design practices however dictate the heliport itself needs to be at an elevation allowing for proper airflow under the heliport itself. The proposed heliport design meets or exceeds all of those exacting criteria. The proposed helicopter Touchdown and Liftoff (TLOF) landing site will be a concrete and steel 60' X 60' heliport (See Exhibit B), elevated approximately 75' above the VVMC parking structure and mounted on extended columns above the medical office building on the main campus. The inclusion of the 75' elevation has been incorporated to maximize aeronautical safety and meet safety criteria, address the effects of contemplated future construction in the vicinity based on current zoning criteria, and enhance overall operational and patient safety. The addition of a gurney ramp from the heliport to the extended elevator shaft will be the main structures located on site. The elevator structure will need to be raised to an elevation that will allow for an appropriate gurney ramp from the heliport to the elevator to meet appropriate life safety and building codes. In addition, the access and equipment needed to meet FAA, NFPA and the Town of Vail codes will be part of the construction. HeliExperts International LLC ©2014 All Rights Reserved Page 3 VVMC Heliport Feasibility & Design Study RepZR/2015 9,J� ELIEXPERTS INTERNATIONAL LLC. Uel�eran cawrea Formerly Raymond A. Syms & Associates and Operated The heliport is designed to be a state -of- the -art facility utilizing the latest design criteria and techniques that are fully compliant with all applicable aeronautical and safety regulations. The heliport would safely accommodate the primary air medical helicopters operated by AirLife Denver and Flight For Life Colorado as well as any of the other air medical helicopters in operation within the region. The pad will use the latest technology in LED lighting, specifically designed to meet the safety and lighting needs of the helicopter flight crews (See Exhibit C). The wind direction will be indicated by a lighted windsock that can be seen by the pilots both from the air and the heliport (See Exhibit D). The lights will not illuminate or cast beams to any off campus properties. Helicopter flight operations into and out of the heliport will be in full compliance with all FAA regulations. The heliport design will meet all fire safety and life safety criteria required by the National Fire Protection Association (NFPA) regulations. Industry recognized helicopter safety procedures and best practices will be incorporated to the fullest extent possible. A site specific operations manual will be produced that will cover specific procedures for operations at the heliport. This will include procedures for trained security personnel and hospital staff which will assure the site is properly maintained and the area is clear of all persons during flight operations. The heliport location, design and operations plan has been modeled for making the heliport available at all times for medical emergency transport utilization. This heliport will be identified to the appropriate agencies as well as having comprehensive pilot briefing information provided for their use (See Exhibit E for an example). Such documentation will provide all the information a professional pilot would need to locate and safely operate an air medical helicopter at the proposed facility. STUDY DETERMINATIONS A. Inventory Of Current Aviation Facilities In The Vicinity B. Aeronautical Regulatory Considerations C. Preliminary Site Selection Evaluation D. Safety E. Community Considerations F. Current Airspace Utilization & Interface Issues G. Climatical Considerations H. Environmental Concerns I. Findings J. Recommendation HeliExperts International LLC ©2014 All Rights Reserved Page 4 WMC Heliport Feasibility & Design Study RepZQ/2015 1 H Al Ir - ��LiExPERTS INTERNATIONAL LLC. Veteran Ownea Fomwriy Raymond A. Syms 6 Associates and Operated A. INVENTORY OF CURRENT AVIATION FACILITIES IN THE VICINITY The closest public use aviation facilities to the VVMC property are as follows: Name Direction Direct Distance (SM) Driving Distance (SM) Est. Driving Time Round Trip ( @55 mph Avg.) Eagle Co. Regional Airport (KEGE) West 28 35 1.3 hours Lake Co. Airport (KLXV) South 29 40 -46 1.5 - 1.7 hours Mc Elroy Airfield (20V) North 28 68 2.5 hours *All distance measurements obtained using Google Earth Pro The current heliport used for the VVMC patient transports is approximately 275' away from the proposed rooftop heliport. With proper coordination and procedures either of the two heliports can easily interface the use of the common airspace. There are no issues of conflict or safety with the airport traffic of any of the above identified facilities given that standard aviation operational procedures and communication are adhered to as is dictated by Federal Aviation Regulations. This is one of the issues the FAA will include in their evaluations, which is required under Title 14 of the Code of Federal Regulations (C.F.R.) Part 157. B. AERONAUTICAL REGULATORY CONSIDERATIONS 1) Federal Regulations The Federal Aviation Administration Guidelines, predominately Advisory Circular (AC) 150/5390 -2C, Heliport Design, provides guidance regarding the installation of heliports such as that proposed by the Hospital. The heliport VVMC has considered is not covered directly by the Federal Aviation Administration Regulations, which pertain predominantly to those installations designed for public -use, or publicly funded heliports. While those guidelines are not mandated by the FAA for installations other than those established as a public facility or those facilities receiving federal grant monies through the Airport Improvement Program (AIP), of which this site will neither be public nor receive any AIP funding, the design of the facilities for the proposed heliport will however be taking the fullest advantage of the latest and most up -to -date safety and efficiency aspects provided for under the current FAA recommendations. HeliExperts International LLC ©2014 All Rights Reserved Page 5 VVMC Heliport Feasibility & Design Study RepZQ/2015 1 Al 7 I/ E�LIEXRERT5 INTERNATIONAL LLC, - r Veteran Ownec; Fomiorty Raymond A. Syms 6 Associates and OperaNd The National Fire Protection Association (NFPA) now requires all new heliports to meet the FAA design standards in those jurisdictions that use NFPA standards for their codes. For all new and substantially modified heliports, the FAA guidelines are very detailed regarding the pad area in addition to the clear area which a site must possess to be considered adequate for the operation of a helicopter. Preliminary investigation of the proposed site reveals the proposed heliport location would have the ability to meet these parameters. Prior to any construction of a new heliport, the Vail Valley Medical Center will be required to submit notice of its proposed helipad to the FAA pursuant to Title 14 C.F.R. Part 157. Upon notification by the hospital of their desire to establish a heliport, the FAA will then initiate a study of the airspace in the vicinity of the proposed site. The FAA will ascertain whether the proposed helipad, at the site suggested, would have any detrimental effect upon the safe and efficient use of airspace. 2) State Regulations The State of Colorado does not currently regulate the establishment of a heliport of the type VVMC is now considering but rather relies entirely on the oversight and guidelines established by the FAA. 3) Local Regulations The Town of Vail has local land -use jurisdiction over the application and requires the obtaining of a conditional use permit for the proposed use. The National Fire Protection Association (NFPA) 2011 edition of NFPA 418 "Heliport Standards" now requires a heliport to meet all the relevant portions of the FAA Heliport Design Advisory Circular for new and modified heliports. The local Fire Marshall and code officials will use that as their guide on the physical plant and operational issues dealing with any heliport application. C. PRELIMINARY SITE SELECTION CRITERIA & EVALUATIONS Sound aviation criteria as spelled out by the Federal Aviation Regulations and the FAA heliport advisory circular in conjunction with community compatibility criteria demand inclusion of community -based issues at the very inception of any potential site inventory. By utilizing this as a starting point it allows for the optimization in the areas of safety, patient care, aircraft performance, compatibility, asset longevity, and community integration. Through using the experience of literally decades of helicopter operations and by applying lessons learned a method of integrating HeliExperts International LLC ©2014 All Rights Reserved Page 6 WMC Heliport Feasibility & Design Study RepZR/2015 E."tMIERTS INTERNATIONAL LLC. Veteran Owne(A Formerly Raymond A. Syms 8 Associates and Operated community- sensitive criteria while interfacing aeronautical requirements with real -life site considerations has emerged. Heliports, unlike airports, need very little ground space. This reduced need for a large area of operation improves safety while at the same time reducing the large "sound footprints" associated with many airports. This then supplements the integration of heliports into urban and suburban settings. The Hospital campus is situated in such a manner that it allows, under normal atmospheric conditions, the helicopters to limit flying over the majority of the Vail residences on the way to or from the heliport. Given the needed helicopter performance, pilots will be requested to follow the roadways and interstates at the maximum practical altitudes to the extent consistent with safety and patient welfare. D. SAFETY The proposed location possesses all of the components which meet or exceed the recognized safety standards of the FAA, as well as the aviation and air medical industries in general. This includes the complete compliance with FAA advisory circular AC 150/5390 -2C and NFPA 418 as well as Federal, state and local building codes and standards. The Touchdown and Liftoff Area (TLOF) will be expanded to meet the current advisory circular criteria for elevated heliports where the Final Approach and Takeoff (FATO) area is non -load- bearing. (See Exhibit F) Based on guidance provided in the FAA advisory circular for site elevations above 1,000 feet MSL, the Final Approach and Takeoff Area (FATO) length will be increased accordingly. (See Exhibit G) Using NTSB (National Transportation Safety Board) and FAA real -life historical heliport safety data on over 40 years of records for private use hospital heliports of the type considered here; those facilities have maintained a PERFECT safety record as it relates to physical risk to any members of the general public or anyone in the surrounding community. The National Safety Council, an independent third party safety education and research organization, was used to verify this statistic (See Exhibit H). The fact is that the installation of a hospital use heliport in a community has a documented historically perfect public safety record with respect to injury of any kind to any member of the host community. No other transportation mode can make this admirable claim. HeliExperts International LLC ©2014 All Rights Reserved Page 7 WMC Heliport Feasibility & Design Study RepZQ/2015 �r H �LiExPERTS INTERNATIONAL LLC, VeteranOwnen Fomwriy Raymond A. Syms 6 Associates and Operated E. COMMUNITY CONSIDERATIONS A detailed inventory of the surrounding land uses and the overall nature of the Vail Valley area has been compiled by our team members over several site visit spanning a number of years, the first of which being conducted in 1995 with a follow - on inventory in 2011 and again in 2014. This is very important for the proper helicopter access to the proposed heliport. The FAA sets very exacting criteria for heliport approach and departure paths for their issuance of a positive airspace (See Exhibit 1). Besides lateral clear areas which must be kept clear of obstacles, they also define approach angle minimums for safety along with considerations for land uses under the flight paths. The modern helicopters that will be operated at this location have excellent performance capabilities as well as a very high reliability record. These performance capabilities allow for the helicopter to climb and descend in a manner that keeps the distances from other land uses and residential properties at a maximum. Based on data compiled by Vail Valley Medical Center in a five year retrospective review from January, 2009 to December, 2013 regarding patient modes of transport, e.g. ambulance vs. helicopter, the average number of helicopter transports performed in any given year are expected to be approximately 73. This number equates to the hospital conducting approximately one air medical helicopter transport every five days. The Vail Valley Medical Center does not envision this utilization frequency to change significantly. Provided the heliport is constructed at the appropriate height above ground level, in this case approximately 75 feet, the selected site provides an excellent area for the establishment of a properly designed hospital heliport and the subsequent approach /departure paths to include an extended FATO as recommended by the FAA for elevations above 1,000' MSL (See Exhibit J). The designated primary approach and departure paths are to the west and east over the interstate (See Exhibit K). Those paths have been thoroughly vetted by HEI and Cayce Batterson, FAA Designated Pilot Examiner and Local air medical helicopter Pilot, and will also be fully reviewed by the FAA. All of the appropriate factors influencing the effects the proposed heliport may have on the surrounding community were carefully considered. The facility's site selection, design, and operational policies will have no measurable adverse impact upon the community at large. The potential effects upon the residential, office, and educational areas in the surrounding location will be minimized by the utilization of the proposed flight track which is designed to overfly commercial property and roadways. In addition, the pilots will use the helicopter manufacturers sound abatement procedures for the minimizing of the helicopter sounds. HeliExperts International LLC ©2014 All Rights Reserved Page 8 WMC Heliport Feasibility & Design Study RepZR/2015 1 H Al Ir - ��LiExPERTS INTERNATIONAL LLC. Veteran Ownea Fomwriy Raymond A. Syms 6 Associates and Operated F. CURRENT AIRSPACE UTILIZATION & INTERFACE ISSUES The proposed heliport is located well outside of any airport traffic areas of any of the regional airfields currently in operation today. There are no evident issues of conflict or safety with the airport traffic in the vicinity which should also be confirmed by the FAA. Provided the limited difference in distance (approximately 275 feet) between the current site and the newly proposed hospital campus site, there will realistically be no fundamental difference in airspace utilization and considerations. G. CLIMATICAL CONSIDERATIONS Of primary importance in selecting an appropriate site for an aeronautical facility are the prevailing winds, cloud cover and horizontal visibility. The prevailing winds greatly influence the approach and departure routes to and from any facility. The general orientation of the touchdown area is, to some degree, also related to the prevailing wind direction. Cloud cover and visibility can, of course, affect flight operations significantly. The location and design of the heliport takes advantage of these Climatical considerations to the extent possible and no problems are perceived in this area. If weather conditions are such as to pose a safety, performance or comfort issue, flight operations will be suspended until which time conditions have improved to safely conduct operations. H. ENVIRONMENTAL CONCERNS 1) Sounds We understand that citizens may be concerned about the level of sound associated with the operation of a private use medical heliport. There are two distinct issues involved, one being the sounds of the aircraft approaching and departing the site and the sounds produced while the aircraft is on the roof at the facility. Heliports generate essentially no noise in and of themselves; therefore the operation of the aircraft is the primary factor. Only when the aircraft is actually operating is there any sound at all. At the proposed facility, this will only occur intermittently at approximately once every 5 days based on the past five years of data, and on those occasions only for a matter of a few minutes. Noise will be experienced as a helicopter approaches the site, lands and shuts down as well as during startup and its subsequent departure. This is quite unlike other transportation modes such as streets, HeliExperts International LLC ©2014 All Rights Reserved Page 9 WMC Heliport Feasibility & Design Study RepZQ/2015 CAL1 lwEXPERTS INTERNATIONAL LLC. t.. ' Ueleran cawnea Formerly Raymond A. Syms & Associates and Operated highways, interstate road systems, commuter and freight railroads and certain major waterways, where the sound production is almost constant. Given the location of the heliport the sound of takeoffs and landings will be briefly blended with that of the surrounding roads. The sound level of the helicopter that would utilize the proposed facility is far below that of many accepted noise producers in our environment. Lawnmowers, leaf blowers, chain saws, tractors, irrigation pumps, vacuum cleaners, hair dryers, motor cycles, buses, trucks, cars, all regularly produce noise levels higher than that which the average person would perceive when they hear an air medical helicopter. The relative distance, nature and intensity of the noise generated, height above the ground, type and vintage of the aircraft, sound attenuation factors of the terrain between the source and the receptor are all factors in the way sound is perceived. Older, heavier military helicopters are very different from the modern, light, efficient and much quieter civilian helicopters utilized by the vast majority of air medical helicopter providers of today. The Vail Valley Medical Center Heliport is designed primarily for the AirLife Denver and Flight For Life Colorado air medical transport program aircraft as well as the other air medical helicopters in the region of the same size and class which make up the regions Helicopter EMS transport system. The helicopters using the Vail Valley Medical Center Heliport will also use highly defined routes which are professionally designed to have the helicopter sounds blend into the existing roadway sound environment. It must be kept in mind that the proposed helicopter activity develops an extremely transitory sound during flight. The entire sound event lasts only for approximately 45 -60 seconds either on landing or takeoff. At any one point along the flight route, providing the observer is close enough to hear or notice it, the helicopter will typically only be heard for 20 seconds or less. This compares very favorably with sounds already found in most neighborhood environments. The preliminary flight paths take fullest advantage of the open area over the frontage road and Interstate highway to the north running east and west to minimize the potential effects on any other land uses. All heliport flight paths can voluntarily be restricted to the ones provided when consistent with safety and conditions. There are few active recreational or transportation activities in the modern world that are completely silent. Historically, the vast majority of heliports do not have any detrimental quality of life issues with the neighboring land -uses. HeliExperts International LLC ©2014 All Rights Reserved Page 10 WMC Heliport Feasibility & Design Study RepZQ/2015 1 E�LIExPERT5 INTERNATIONAL LLC, VeteranOwnec; Fomiorty Raymond A. Syms 6 Associates and OperaNd 2) Exhaust Emissions, Dust and Lights Today's modern aircraft, such as the helicopters which would operate at the proposed facility, are powered by engines which produce very few pollutants. Much of this is due to the engine's high combustion temperatures and its ability to burn fuel very efficiently. Due to the low amount of emissions from helicopter turboshaft engines, the most widely used engines are exempt from Engine Emission Certification requirements of the Federal Aviation Administration (FAA) and International Civil Aviation Authorities (ICAO) specified in the Federal Aviation Regulations (FARS) and ICAO Annex 16 Volume II. In layman's terms, the exhaust of the helicopter is essentially invisible and due to the temperature difference with the surrounding air it will rise and dissipate very rapidly. Another major factor is the natural dispersal of helicopter exhaust both by the helicopter's relative distance from members of the general public and effect the rotor system has on the exhaust. While there is minimal odor associated with the exhaust, it is detectable only while the helicopter is on the heliport and then only within very few feet of the helicopter. Under all proposed conditions, no member of the surrounding community would be aware of any odors or effects from the exhaust emissions during normal operations of the proposed heliport. The heliport being elevated above the ground is also a major factor for dispersal. The approach /departure paths for the helicopter at an average climb /approach speed of 60 knots (70 mph) has the helicopter spending less than 45 seconds in the climb out or approach phase. An Ambulance would need about two minutes for travel by roads for the same approximate distance providing there are no stops for traffic or traffic signals. The helicopter does not discharge or leak any oil or fuel during the normal course of operation. The likelihood of a fuel spill is very remote. All of the fuel discharges on records of the FAA and NFPA have been associated only with fueling or maintenance operations, which will not occur at this location. There are no lights associated with the heliport that will cast a beam, or light path, off the site in the surrounding neighborhood. The windsock lights, obstruction lights and lights around the heliport are designed to be glare -free and will not produce any "beams" of light for illumination off the heliport. HeliExperts International LLC ©2014 All Rights Reserved Page 11 WMC Heliport Feasibility & Design Study RepZR/2015 I CA E- LIEXPERTS INTERNATIONAL LLQ. Ueler.,Ownea Farmed, Raymand A. Syms & Associates and Operated I. FINDINGS The heliport that the applicant proposes easily meets and exceeds all of the current safety guidelines and licensing criteria of the FAA, NFPA and the aviation and air medical industries. The heliport will be available at all times, both day and night, for critical patient transport needs providing numerous benefits to the Hospital's patients as well as the general community population. The helicopters that are proposed to land at the heliport will not pose any safety hazard to the community. The evidence for this projection is found in over 50 years of heliport operational statistics and perfect safety record as it relates to such hospital heliports and the host community which has been verified by the National Safety Council. Sound levels, due to the heliport design being elevated above the ground, along with operational policies associated with the heliport all comply with all codes and good practice. It should be noted that the air medical helicopters that will use this heliport are quieter than many of the larger military style helicopters that currently fly through the area. J. RECOMMENDATIONS Hospital heliports afford access to helicopter air medical transport systems which positively impact countless lives every year. This has been proven to dramatically impact patient outcomes both in the short term as well as the long term and overall community safety. From a community prospective the actual time a helicopter will be physically approaching or departing the heliport totals only a few minutes per use. If these few minutes of time are reduced further to reflect when the air medical helicopter could be heard or seen at any one point along the route of flight, the time percentage would drop to only 10% to 30% of those few minutes. Historically, air medical heliports make good neighbors and can be of benefit to the surrounding community, especially here where helicopter services could be utilized to fill not only the obvious patient transport needs of air medical helicopters but to also be available for compassionate or emergency use requests by the community. In conclusion, the proposal to allow the applicant to establish this heliport should be favorably considered. There are essentially no negative criteria in any of the HeliExperts International LLC ©2014 All Rights Reserved Page 12 WMC Heliport Feasibility & Design Study RepZQ/2015 1 E�LIExPERT5 INTERNATIONAL LLC, VeteranOwnec; Fomiorty Raymond A. Syms 6 Associates and OperaNd operational or physical aspects of the proposal, and there are clearly a myriad of benefits to the community as a whole. VVMC HELIPORT SITE SELECTION AND REVIEW PROCESS • Define selection criteria and develop short -list of potential heliport locations. • Confirm the structural assumptions and relationship to building utilities; validate airspace clearances and aircraft performance capabilities. • Select preferred heliport location. • Propose heliport location as part of VVMC Master Plan, complete Town review process. Including approach to sound /safety issues and specific design considerations with city officials and adjacent properties. • Produce conceptual design in respect to FAA, NFPA and building codes — Verify all obstacles including future buildings on and off campus. • Informational meeting or Pilot Briefing Package to all users. • Make applications to FAA (FAA application can be made any time after the conceptual design is complete) and to the Town of Vail (Conditional Use Permit application). • Obtain CUP approval from Town (to be conditional on FAA approval) • Obtain building permit approvals from Town of Vail for construction. • Construct heliport • Progress and initial training at 85% completion of construction • Finish heliport, final inspections, FAA and Code signoff's • Commission pad, conduct final training & issue FAA and Pilot Briefing information. HeliExperts International LLC ©2014 All Rights Reserved Page 13 VVMC Heliport Feasibility & Design Study RepZR/2015 all EILIEXPERTS INTERNATIONAL LLC. UeleranOwnen Formerly Raymond A. Syms & Associates and Operated Respectfully submitted, Raymond A. Syms Managing Member HeliExperts International LLC Rex J. Alexander Senior Consultant HeliExperts International LLC HeliExperts International LLC ©2014 All Rights Reserved Page 14 WMC Heliport Feasibility & Design Study RepZQ/2015 I � I ELI�XPE =RTS INTERNATIONAL LLC. uetL ran Owneci Formerly Raymond A. &yms & Associates and Operated EXHIBIT A HeliExperts International LLC ©2014 All Rights Reserved Page 15 WMC Heliport Feasibility & Design Study RQGQ015 I � I EL1�XPl =RTS INTERNATIONAL LLC uetL 'rai:aw „ea Formerly Raymond A. Syms B Associates and Operated EXHIBIT B HeliExperts International LLC ©2014 All Rights Reserved Page 16 WMC Heliport Feasibility & Design Study RQGQ015 L I MGW 30,E E RD w HeliExperts International LLC ©2014 All Rights Reserved Page 16 WMC Heliport Feasibility & Design Study RQGQ015 t 1 ELIEXPERTS INTERNATIONAL LLC, ueterar :awnen Formerly Raymond A. Syms B Associates and Operated r—. AIDE L -813 LED Obstruction Light Available in multiple voltages EXHIBIT C IUL -L LED In-Pavement Semi- Flush Perimeter Lights Examples Only HeliExperts International LLC ©2014 All Rights Reserved WMC Heliport Feasibility & Design Study RaQA2015 EHP -L LED Perimeter/ Lead -in Lights Page 17 42 11 I E +LERTS INTERNATIONAL L LC. � Veteranowneo Formerly Raymond A. Syms 6 Associates and Operated EXHIBIT D JRE �K Figure 1. Typical Type L -806 supports Example Illustration From FAA AC 150/5345 -2E FAA Specifications For Wind Cone Assemblies HeliExperts International LLC ©2014 All Rights Reserved Page 18 WMC Heliport Feasibility & Design Study Ra 015 I Al � E; E'L1EXPE =RTS INTERNATIONAL RIVATl01�fAL LLC, ,1 ueterar:aw,rea Formerly Raymond A. syms & Associates and Operated EXHIBIT E Harrisburg o FAA Identifier TBD ) I GPS ID local Sectional I Charlotte I Heliport Use I Hospital / PPR LOCATION LatlLon 35° 17'092U' N 080'39'5898" W (estimated) 35° 17.153' N 080° 39.983' W (NAD 83) 352$5$9° N 1 0W66638* W Address: 9592 Roo River Road. Harrisburg, INC 28075 Description: Hospital is located in Cabarrus County and is 0.5nm east of exit -36 of 1 -485. Heliport is north of the hospital 175'. TLOF 1 60'X 60' 1 FATO I 106'x 105' 1 MG1N 1 35,000 tbs. Ground 7C I Elevated SurraceType I Concrete Elev. 1 723 ft. est. I Variation 7.7W I Nrst Wx 1 JQF 1 133.675 Preferred A ID e Paths 167° 1347' 314° 1130' Windsock Yes Fenced Slte No Security Yes Fire Suppression Yes (type) Handheld Extinguisher NOTES:. Unmarked and unlighted power lines under the 167 '13 �e I e All Non Carolina Healthcare helicopters coordinato,,vith MedCen r t (704) 512 -7941 and radio freq. 155.3251PL -91.5. Pilot Briefing Sheet Last updated: 0812812014 Page 1 or 2 Produced By HelfExperts International LLC 02014 All Rights Reserved Pilot Briefing Sheet Last updated: 0812812014 Page 2 of 2 Produced By HehExperts International LLC 02014 Ali Rights Reserved HeliExperts International LLC ©2014 All Rights Reserved Page 19 WMC Heliport Feasibility & Design Study RQGQ015 Wlndsock I X Perimeter I X I Lead-in I X I Flood I x Beacon I Glide Sloe I PCL fro ) UHF $lm lex X Duplex $QOMhz X -viper Receive 155.340 PL 1 46.2 DPL 7�smlt 155.340 8.2 Dist 1. Magnetic interference on ad 2. Power lanes on hospital perimeter 3. Hos ital 175' south 4. 5. fi. PC- Site Mana er I Karen Corker Office Phone 1 (704) 403 -4840 ED Phone I (704) 403.9400 security Phone 1 (704) 403 -9499 NOTES:. Unmarked and unlighted power lines under the 167 '13 �e I e All Non Carolina Healthcare helicopters coordinato,,vith MedCen r t (704) 512 -7941 and radio freq. 155.3251PL -91.5. Pilot Briefing Sheet Last updated: 0812812014 Page 1 or 2 Produced By HelfExperts International LLC 02014 All Rights Reserved Pilot Briefing Sheet Last updated: 0812812014 Page 2 of 2 Produced By HehExperts International LLC 02014 Ali Rights Reserved HeliExperts International LLC ©2014 All Rights Reserved Page 19 WMC Heliport Feasibility & Design Study RQGQ015 I � I ELI�XPE =RTS INTERNATIONAL LLC uetL 'rai:aw „ea Formerly Raymond A. Syms B Associates and Operated EXHIBIT F HeliExperts International LLC ©2014 All Rights Reserved Page 20 WMC Heliport Feasibility & Design Study RQGQ015 t 1 'LIEXPERTS INTERNATIONAL LLC, ,1 Veteran Owned Formerly Raymond A. Syms B Associates and Operated EXHIBIT G HeliExperts International LLC ©2014 All Rights Reserved Page 21 WMC Heliport Feasibility & Design Study Ra 015 �t Al �LiExPERTS INTERNATIONAL LLC. VeteranOwnen Fom edy Raymond A. Syms & Associates and Operated EXHIBIT H fi ATTN: Raymond Syms HeliExperts International LLC 28 Baruch Drive Long Branch, NJ 07740 October 20, 2014 Dear Mr. Syms: The mission of the National Safety Council is to make our world safer by preventing injuries and deaths at work, in homes and communities, and on the roads through leadership, research, education and advocacy. To support this mission, the Library of the National Safety Council gathers, catalogs and disseminates safety statistics, research and other information from a wide range of reputable sources. As you requested, we searched our holdings for documents detailing any injuries of persons from the general public at or in the vicinity of hospital heliports. The search located a number of documents addressing incidents resulting in injuries and fatalities to flight crew members and passengers. However, we found no accounts of hospital heliport- related injuries to members of the general public, whether from direct contact with the helicopter itself or as the result of being distracted by the helicopter while driving. I hope this information is helpful. Please let me know if we can be of any further assistance. � - Alaina Kolosh National Safety Council Manager, Library & Information Services 1121 SPRINQ �AK'E DRIVE • ITASCA, IL 40143 -3201 • 1630} 285 -1121 P (630) 295 -1315 F • nse.brg HeliExperts International LLC ©2014 All Rights Reserved WMC Heliport Feasibility & Design Study RepZQ/2015 making our world safer Page 22 I E +L- I�}[PERTS [IVTER6NAT11�NA'L L. �. Veteran Ownea Formerly Raymond A. Sy-,, 6 Associates and Operated EXHIBIT I 500 FT [152 h•11 250 FT [76 M1 j 500 FT [1 52 M] •,000 FT 1,219 M] s•"' v 500 FT [152 M] 111111x91a.[.w, 1 Approach /Departure Surface 2.1 Transitional Surface Lcgcnd: 8:1 ApproachlDeparture Surface 2:1 Transitional Surface < Illustrations From FAA AC 150/5390 -2C Heliport Design Guide HeliExperts International LLC ©2014 All Rights Reserved Page 23 WMC Heliport Feasibility & Design Study RQGQ015 I � I ELI�XPE =RTS INTERNATIONAL LLC uetL 'rai:aw „ea Formerly Raymond A. Syms B Associates and Operated EXHIBIT J HeliExperts International LLC ©2014 All Rights Reserved Page 24 WMC Heliport Feasibility & Design Study RQGQ015 I � I ELI�XPE =RTS INTERNATIONAL LLC uetL 'rai:aw „ea Formerly Raymond A. Syms B Associates and Operated EXHIBIT K HeliExperts International LLC ©2014 All Rights Reserved Page 25 WMC Heliport Feasibility & Design Study RQGQ015 1 E�LIExPERT5 INTERNATIONAL LLC, VeteranOwnec; Fomiorty Raymond A. Syms 6 Associates and OperaNd GLOSSARY OF TERMS Approach /Departure The flight track helicopters follow when landing at or departing Path from a heliport. An approach /departure surface is centered on each approach /departure path. The approach /departure path starts at the edge of the FATO and slopes upward at 8:1 (8 units horizontal in 1 unit vertical) for a distance of 4,000 feet (1,219 m) where the width is 500 feet (152 m) at a height of 500 feet (152 m) above the heliport elevation. (D) (Formerly Overall The overall length of the helicopter, which is the dimension Length or "OL") from the tip of the main or forward rotor to the tip of the tail rotor, fin, or other rear -most point of the helicopter. This value is with the rotors at their maximum extension. See Figure B -1. If only the value of the rotor diameter (RD) is known, estimate the value for D using the relationship D = 1.2 RD (or conversely, RD = 0.83 D). Design Helicopter A single or composite helicopter that reflects the maximum weight, maximum contact load /minimum contact area, overall length (D), rotor diameter (RD), tail rotor arc radius, undercarriage dimensions, and pilot's eye height of all helicopters expected to operate at the heliport. Design Loads Design and construct the TLOF and any load- bearing surfaces to support the loads imposed by the design helicopter and any ground support vehicles and equipment. Dynamic Load For design purposes, assume the dynamic load at 150 percent of the maximum takeoff weight of the design helicopter applied through the main undercarriage on a wheel- equipped helicopter or aft contact areas of skid - equipped helicopter. Elevated Heliport A heliport located on a rooftop or other elevated structure where the TLOF is at least 30 inches (76 cm) above the surrounding surface (a ground level heliport with the TLOF on a mound is not an elevated heliport). Emergency A clear area at ground level or on the roof of a building Helicopter Landing capable of accommodating helicopters engaged in firefighting Facility (EHLF) and /or emergency evacuation operations. An EHLF meets the definition of a heliport in this AC and under Title 14 CFR Part 157. HeliExperts International LLC ©2014 All Rights Reserved Page 26 VVMC Heliport Feasibility & Design Study RepZR/2015 1 E�LIExPERT5 INTERNATIONAL LLC, VeteranOwnec; Fomiorty Raymond A. Syms 6 Associates and OperaNd GLOSSARY OF TERMS Final Approach and A defined area over which the pilot completes the final phase Takeoff Area (FATO) of the approach to a hover or a landing and from which the pilot initiates takeoff. The FATO elevation is the lowest elevation of the edge of the TLOF. FATO Safety Area A defined area on a heliport surrounding the FATO intended to reduce the risk of damage to helicopters accidentally diverging from the FATO. Hazard to Air Any object having a substantial adverse effect upon the safe Navigation and efficient use of the navigable airspace by aircraft, upon the operation of air navigation facilities, or upon existing or planned airport /heliport capacity as determined by the FAA. Heliport The area of land, water, or a structure used or intended to be used for the landing and takeoff of helicopters, together with appurtenant buildings and facilities. Hospital Heliports A heliport limited to serving helicopters engaged in air ambulance, or other hospital related functions. A designated helicopter landing area located at a hospital or medical facility is a heliport and not a medical emergency site. Medical Emergency An unprepared site at or near the scene of an accident or Site similar medical emergency on which a helicopter may land to pick up a patient in order to provide emergency medical transport. A medical emergency site is not a heliport as defined by the FAA AC. Medical Emergency sites constitute a higher risk exposure than a standard heliport. Prevailing Winds Well- designed approach /departure paths permit pilots to avoid downwind conditions and minimize crosswind operations. Align the preferred flight approach /departure path, to the extent feasible, with the predominant wind direction. Obstructions In determining approach /departure paths, take into account the obstructions in the vicinity of the heliport and, in particular, those likely to be a hazard to air navigation. (RD) Rotor Diameter The length of the main rotor, from tip to tip. HeliExperts International LLC ©2014 All Rights Reserved Page 27 WMC Heliport Feasibility & Design Study RepZR/2015 1 H INTERNATIONAL LLC, Veteran Ownea Fomroriy Raymond A. Syms 6 Associates and Operated GLOSSARY OF TERMS Static Load For design purposes, the design static load is equal to the helicopter's maximum takeoff weight applied through the total contact area of the wheels or skids. Touchdown and A load- bearing, generally paved area, normally centered in the Liftoff Area (TLOF). FATO, on which the helicopter lands and /or takes off. Transitional Surfaces Transitional Surfaces start from the edges of the FATO parallel to the flight path center line, and from the outer edges of the 8:1 approach /departure surface, and extend outwards at a slope of 2:1 (2 units horizontal in 1 unit vertical) for a distance of 250 feet (76 m) from the centerline. The transitional surface does not apply to the FATO edge opposite the approach /departure surface. HeliExperts International LLC ©2014 All Rights Reserved Page 28 WMC Heliport Feasibility & Design Study RepZQ/2015 *Am E A E'LIEXPERTS INTERNATIONAL LLC, VeteranOwnea Formerly Raymond A. Syms & Associates and Operated REFERENCES 14 CFR Part 77 Safe, Efficient Use and Preservation of the Navigable Airspace. 14 CFR Part 91 General Operating and Flight Rules. 14 CFR Part 135 Operating Requirements: Commuter and on demand operations and rules governing persons on board such aircraft. 14 CFR Part 157 Notice of Construction, Alteration, Activation, and Deactivation of Airports. AIM Aeronautical Information Manual FAA AC 70/7460 -1 Obstruction Marking and Lighting FAA AC 150/5220 -16 Automated Weather Observing Systems (AWOS) for Non - Federal Applications. FAA AC 150/5190 -4 A model Zoning Ordinance to Limit Height of Objects Around Airports FAA AC 150/5390 -2C FAA Advisory Circulars on Heliports Design FAA AC 150/5345 -12 Specifications for Airport and Heliport Beacons FAA AC 150/5345 -27 Specifications for Wind Cone Assemblies FAA AC 150/5345 -39 FAA Specification L -853, Runway and Taxiway Retroreflective Markers. FAA AC 150/5345 -46 FAA Specification for Runway and Taxiway Light Fixtures. FAA RD 90/8 Analysis of Helicopter Mishaps at Heliports, Airports, and Unimproved Sites FAA RD 90/9 Analysis of Helicopter Accident Risk Exposure Near Heliports, Airports and Unimproved Sites FAA RD 91/1 Composite Profiles of Helicopter Mishaps at Heliports and Airports FAA RD 93/17 Safe Heliports Through Design and Planning FAA FSIMS 8900.1 Vol- 8 /Chp -3 /Sec -3 FAA Evaluation and Surveillance of Heliports NFPA 10 Standards for Portable Fire Extinguishers NFPA 99 Standards for Health Care Facilities NFPA 418 Standards for Heliports ISO 31000:2009 International Organization for Standards Risk Management Principles and Guidelines OSHA 1910 Subpart -N Materials Handling and Storage OSHA 1910.191 Compressed Gasses OSHA 1910 Subpart -Z Toxic and Hazardous Substances OSHA 1910.1030 Blood Borne Pathogens OSHA 1910.23 Guarding floor and wall openings and holes IS -BAO Standards International Standard for Business Aircraft Operations CAMTS Standards 9th Edition Commission on Accreditation of Medical Transport Systems NEMSPA Heliport Safety Guide National EMS Pilots Association Air Medical Journal Articles "Delay in ED Arrival Resulting from a Remote Helipad at a Trauma Center " / By; Brooke Lerner, October - December 2000. "Hospital Helipads and the Emergency Medical Treatment and Active Labor Act" / By Steven S Andrews, MD, May -June 2005. "Should Air Medical Patients Be Transferred on Helipad or Trauma Bay ?" David Lehrfeld, MD Robert Gemignani, BS, Adam Shiroff, MD, Sarah Kuhlmann, MD, Pamela Ohman - Strickland, PhD,2 and Mark A. Merlin, DO, EMT -P, FACEP3 / July- August 2013 HeliExperts International LLC ©2014 All Rights Reserved Page 29 WMC Heliport Feasibility & Design Study RepZQ/2015 �r H �LiExPERTS INTERNATIONAL LLC, VeteranOwnen Fomwriy Raymond A. Syms 6 Associates and Operated - Nothing Else Follows - HeliExperts International LLC ©2014 All Rights Reserved Page 30 WMC Heliport Feasibility & Design Study RepZQ/2015 �T- MKey Co serlting, LLC MEMORANDUM 2533 West Pinyon Ave Grand Junction, CO 81505 970 - 985 -4001 TO: Tom Kassmel, PE, Town of Vail Engineer FROM: Skip Hudson, PE DATE: January 12, 2015 RE: VVMC Frontage Road Access — Analysis of Interim Frontage Road Conditions Full Movement Accesses Version #2 Since the initial version of this memo, the Town of Vail (TOV) developed a concept drawing that shows the TOV access to the Frontage Road reconfigured such that it lines up with the Vail Valley Medical Center (VVMC) access on the south side of the Frontage Road. The realignment of the TOV access allows for full movement accesses because the inbound left - turns do not conflict with each other. Refer to the Attachments to see the TOV access realignment concept drawing. Traffic Volumes In addition to reconfiguring the TOV access, the TOV also conducted traffic counts on the Frontage Road and at the VVMC, TOV, and Evergreen Lodge accesses on December 26 -27, 2014 (December 2014 Traffic Counts). The traffic counts were compared to the previous traffic counts and the following conclusions were drawn: • Frontage Road: The December 2014 Traffic Counts on the Frontage road were 32% to 42% lower than the year 2006 traffic volumes from the Vail Transportation Master Plan (TMP) forecasted to year 2014 (refer to Table 12 in the VVMC TIS, which is included in the Attachments). Therefore, the December 2014 Traffic Counts on the Frontage Road were used in the revised traffic analysis. • VVMC Traffic: The December 2014 Traffic Counts at the VVMC accesses were 2% to 14% lower than the traffic counts conducted on Tuesday, February 4, 2014 (February 2014 Traffic Counts). The lower counts in December 2014 reflect that the VVMC clinics are closed on holidays and weekends and that weekdays are higher for the VVMC. Therefore, the February 2014 Traffic Counts at the VVMC accesses were used in the revised traffic analysis. Traffic Analysis Table 1 shows the results of the revised traffic analysis for year 2018 (Opening Year) conditions. The Attachments contain the Synchro and SimTraffic Analysis output. TABLE 1 — Traffic Analysis Results: Interim Conditions at VVMC & TOV Accesses (2018) P�Rl 6f 4 Traf Vol Scenario #1 Traf Vol Scenario #2 Movement (December 2014 Holiday Counts (February 2014 Winter Weekday Traffic forecasted to Year 2018 ) Counts forecasted to Year 2018) Delay (sec) — LOS — 95th Queue (ft) AM Peak Hour Left -turn 4 sec — A — 20 -ft 3 sec — A — 20 -ft into TOV Eastbound Thru Free -flow Free -flow Right -turn Free -flow Free -flow into VVMC Left -turn 3 sec — A — 65 -ft 3 sec — A — 60 -ft into VVMC Westbound Thru Free -flow Free -flow Right -turn Free -flow Free -flow into TOV Left -turn 17 sec — C — 25 -ft 10 sec — B — 25 -ft out of VVMC Northbound Right -turn 3 sec — A — 50 -ft 3 sec — A — 50 -ft out of VVMC Shared Left - Southbound And Right -turn 15 sec — C — 20 -ft 14 sec — B — 20 -ft (out of TOV) PM Peak Hour Left -turn 5 sec — A — 20 -ft 3 sec — A — 20 -ft into TOV Eastbound Thru Free -flow Free -flow Right -turn Free -flow Free -flow into VVMC Left -turn 8 sec — A — 70 -ft 4 sec — A — 60 -ft into VVMC Free -flow Free -flow Westbound Thru (Not blocked by the (Not blocked by the WB LT Queue ) WB LT Queue Right -turn Free -flow Free -flow into TOV Left -turn 28 sec — C — 25 -ft 12 sec — B — 25 -ft out of VVMC Northbound Right -turn 4 sec — A — 75 -ft 3 sec — A — 70 -ft out of VVMC Shared Left - Southbound And Right -turn 27 sec — C — 30 -ft 14 sec — B — 30 -ft out of TOV P�Rl 6f 4 Conclusions The following conclusions were drawn from the traffic analysis results: • Based on a 2.34% annual growth rate (AGR) for the Frontage Road traffic, full movement accesses at the VVMC and TOV accesses will provide acceptable traffic operations for holiday weekend and typical weekday peak hours during the peak winter season in year 2018. • Using the same 2.34 AGR for Frontage Road traffic, full movement accesses at the VVMC and TOV accesses will provide acceptable traffic operations for holiday weekend and typical weekday peak hours during the peak winter season thru at least year 2025. It is anticipated that sometime between years 2025 and 2030 the full movement accesses will fail (i.e. one or more movements will be LOS F and /or the westbound left -turn queue will extend back into the thru lane). • The left -turn storage lengths shown on the concept drawing: o Eastbound left -turn into the TOV access — the length of this lane could be longer depending on what is needed for the westbound left -turn lane at the main Evergreen Lodge access, but the current length of 100 -ft shown on the concept drawing should be adequate. o Westbound left -turn into the VVMC access — 150 -ft will be adequate in year 2018, but will need to be longer to provide acceptable traffic operations thru year 2025. The taper shown on the concept drawing could be reduced from 125 -ft to 50 -ft, which would allow for a 225 -ft left -turn lane. Attachments Sketch showing the Full Movement Accesses at TOV and VVMC Table 12 from the VVMC TIS • Synchro and SimTraffic Analysis Output \\ \ EXIST. HELIPAD F RyMp, '0 \ \ ?pw � � � F � \ / � \ • °' � \ Rip Teo Date: 12 -31 -14 "PRELIMINARY SUBJECT TO REVISION" \ \ o -A� BEGIN PRO ILE RECONS UCTION, G Tp WB LANE TA. 1+00 \ c 4 410 0 50 100 SCALE: 1 " =50' FT \ m �€ y \x / / REMOVE PORTION OF X \ °�� <§ PIPE TO DRAIN c \ \ \� . x��`\ o PARCEL , \ \ \ APPROXIMATE LIMITS OF 6waaACRESs'noxp'rEiu vu. \ \ \ a \\ _ •. / \\\ c \ \ \ \ \ \ PAVEMENT RECONSTRUCTION 0 \ TOE OF FILL (TYP.) �7 `\ m\ \� o ADJUST SAN. MANHOLE \ G G \ \ .� MUNICIPAL CENTER �*�' , \� r PARKING LOT \ \ a. c ADVERSE CROSS SLOPE E — o THROUGH INTERSECTION OTENTI RELOCA � E \ URBAN LOW -SPEED Np I(L \\ F \� CRITERIA (SAN MH, INLET • \ F \ c FRS''Te V \� \_ \�. (35 MPH) r �., \ \F c wFSTpONICN� �e APPROX. EXTENTS E / OF REGRADING r F \ P' '° LY _ \ ` \ \\ \ �. ` / Q FULL 41 CONC. WB LANE PROFILE \ \ \ E _ CROSS PAN LOCATION �N DRIVEWAY EXIST. R/W LINE ��., SLOPE END PROFILE RECONSTRUCTION y, f 14.8% WB LANE STA. 4 +50 PARCEL z / Rl� i..83 .ORES ICaLCI /'y�q'jy°.•j��J \\ � 0 ws,eu a�ssxims axa w m. �.,. _ / Y �x., MUNICIPAL CENTER ' r �� �• ry\i \ . , -_ ;� AP ATCH MEDIAN FOR LEFT TURN LANE ` W TOE OF FILL (TYP.) — V — / FULL WIDE ACCESS REQUIRE O , ) v _ _ r — — y \ NTERSTgTE .......... NTgOELG - \ I I FACILITATE PARKING GARAGE — _ _ _ — — \ q No 7pROAD R.o.w. , SOUTH F _ RONTAGE RD. _- FI I VVMC PARKING GARAGE O� c R r — LNE — PROFI LO � E - _ ❑ Io, _ _ T — — - - -- VVMC I — — VNB BUILDING oxv x'"NM0`m nPBSx =E 0.5572 ACRES (CALL) I I • - - - 0.5572 ACRES (PLAT) I I _ 1 I D SCORPIO CONDOMINIUMS Disclaimer: Impacts shown are conceptual in nature LOT E / i and based on available contour surveys. Impacts are VAIL VILLAGE, SECOND FILING 2.188 ACRES (CALL) I subject to revision with additional survey information. 2.188 ACRES (PLAT) / VVMC Master Plan TIS 4 Existing and Future Traffic Volumes The following sections describe the existing, future background, and total traffic volumes. The Appendix contains tables that show the traffic volumes at the Study Area intersections. 4.1 Background Traffic Volumes 4.1.1 Frontage Road Traffic Volumes 4.1.1.1 Existing Year 2014 The existing year 2014 Frontage Road traffic volumes are based on the traffic counts conducted in February 2014. The Frontage Road traffic volumes from the February 2014 traffic count were compared to the traffic volumes from 1) the 2009 Vail Transportation Master Plan Update (Vail TMP), 2) the Vail MOB TIS prepared in November 2012 by Turn Key Consulting, and 3) the MOB and Municipal Center Roundabout Analysis memo prepared in October 2012 by FHU. Table 12 shows the traffic volume comparison. Table 12 — Compare Frontage Road Traffic Volumes Peak Hour Direction Year 2006 (Vail TMP) Year 2014 (Calculated) Note 1 Year 2014 (traffic count in Feb 2014 Year 2025 (Vail TMP) Year 2032 (TOV Info) AM EB 395 475 193 Not included in Vail TMP 605 WB 585 704 265 880 Total 980 1,178 458 1,485 EB 815 980 359 1,202 1,160 PM WB 600 722 274 992 985 Total 1,415 1,701 633 2,194 2,145 Notes: 1. The year 2014 Frontage Road traffic volumes were calculated using a straight -line growth between the years 2006 and 2025 traffic volumes in the Vail TMP. The annual growth rate (AGR) between years 2006 and 2025 traffic volumes in the Vail TMP was 2.34% per year. Table 12 shows that the year 2014 traffic counts are 62% lower than the year 2014 traffic volumes calculated using the years 2006 and 2035 traffic volumes from the Vail TMP. In addition, the 2014 traffic counts are 54% lower than the year 2006 traffic volumes from the Vail TMP. Because of the significant difference between traffic volume sources, the Frontage Road traffic volumes based on the Vail TMP were used so that this TIS is consistent with the Vail TMP. The traffic volumes in the Vail TMP are based on traffic data "collected over a variety of times including the Christmas holiday, Martin Luther King weekend, Presidents Day weekend, and Spring Break times in 2005 and 2006." (Page 4 of the Vail TMP). Figure 11 shows the adjusted year 2014 traffic volumes. � TurnKe Page 26 2/3/2015 Consulting, LLC VVMC Master Plan TIS Lanes, Volumes, Timings Year 2018 - East End (Const Completed) - Full Mvmt Accesses 1: VVMC Access & 170 South FR � � t Lane Group EBL EBT EBR WBL WBT WBR NBL NBT NBR SBL SBT SBR Lane Configurations 1� t r r Volume (vph) 2 298 21 191 447 39 9 0 53 5 0 3 Ideal Flow (vphpl) 1900 1900 1900 1900 1900 1900 1900 1900 1900 1900 1900 1900 Lane Width (ft) 12 12 12 14 12 12 12 12 12 12 12 12 Storage Length (ft) 100 0 150 0 0 0 0 0 Storage Lanes 1 0 1 1 1 1 0 0 Taper Length (ft) 50 100 25 25 Satd. Flow (prot) 1770 1843 0 1925 1863 1583 1805 0 1615 0 1715 0 Flt Permitted 0.950 0.950 0.950 0.970 Satd. Flow (perm) 1770 1843 0 1925 1863 1583 1805 0 1615 0 1715 0 Link Speed (mph) 25 25 15 30 Link Distance (ft) 500 500 500 500 Travel Time (s) 13.6 13.6 22.7 11.4 Peak Hour Factor 0.92 0.92 0.75 0.75 0.92 0.92 0.75 0.92 0.75 0.92 0.92 0.92 Heavy Vehicles ( %) 2% 2% 0% 0% 2% 2% 0% 2% 0% 2% 2% 2% Shared Lane Traffic ( %) Lane Group Flow (vph) 2 352 0 255 486 42 12 0 71 0 8 0 Sign Control Free Free Stop Stop Intersection Summa Area Type: Other Control Type: Unsignalized Intersection Capacity Utilization 42.4% ICU Level of Service A Analysis Period (min) 15 AM Pk Hr - #2 Mark Bunnell, PE, PTOE 2/3/2015 Synchro 8 Report Page 1 VVMC Master Plan TIS SimTraffic Performance Report Year 2018 - East End (Const Completed) - Full Mvmt Accesses 1/9/2015 1: VVMC Access & 170 South FR Performance by movement Movement EBL EBT EBR WBL WBT WBR NBL NBR SBL SBR All Denied Del /Veh (s) 3.1 0.3 0.3 3.1 0.6 0.2 0.1 0.1 0.1 0.1 0.9 Total DelNeh (s) 3.8 0.4 0.3 3.4 0.8 0.2 16.6 2.5 15.2 4.1 1.4 Total Network Performance Denied Del /Veh (s) 0.9 Total DelNeh (s) 1.8 AM Pk Hr - #2 Mark Bunnell, PE, PTOE 2/3/2015 SimTraffic Report Page 1 VVMC Master Plan TIS Queuing and Blocking Report Year 2018 - East End (Const Completed) - Full Mvmt Accesses 1/9/2015 Intersection: 1: VVMC Access & 170 South FR Movement Directions Served Maximum Queue (ft) Average Queue (ft) 95th Queue (ft) Link Distance (ft) Upstream Blk Time ( %) Queuing Penalty (veh) Storage Bay Dist (ft) Storage Blk Time ( %) Queuing Penalty (veh) Network Summ Network wide Queuing Penalty: 0 AM Pk Hr - #2 Mark Bunnell, PE, PTOE EB EB WB NB NB SB L TR L L R LTR 18 8 74 33 49 24 1 0 34 6 25 4 10 5 63 25 48 19 466 452 452 452 100 150 2/3/2015 SimTraffic Report Page 2 VVMC Master Plan TIS Lanes, Volumes, Timings Year 2018 - East End (Const Completed) - Full Mvmt Accesses 1: VVMC Access & 170 South FR � � t Lane Group EBL EBT EBR WBL WBT WBR NBL NBT NBR SBL SBT SBR Lane Configurations 1� t r r Volume (vph) 2 721 39 116 544 5 8 0 148 13 0 5 Ideal Flow (vphpl) 1900 1900 1900 1900 1900 1900 1900 1900 1900 1900 1900 1900 Lane Width (ft) 12 12 12 14 12 12 12 12 12 12 12 12 Storage Length (ft) 100 0 150 0 0 0 0 0 Storage Lanes 1 0 1 1 1 1 0 0 Taper Length (ft) 50 100 25 25 Satd. Flow (prot) 1770 1848 0 1925 1863 1583 1805 0 1615 0 1731 0 Flt Permitted 0.950 0.950 0.950 0.964 Satd. Flow (perm) 1770 1848 0 1925 1863 1583 1805 0 1615 0 1731 0 Link Speed (mph) 25 25 15 30 Link Distance (ft) 500 500 500 500 Travel Time (s) 13.6 13.6 22.7 11.4 Peak Hour Factor 0.92 0.92 0.75 0.75 0.92 0.92 0.75 0.92 0.75 0.92 0.92 0.92 Heavy Vehicles ( %) 2% 2% 0% 0% 2% 2% 0% 2% 0% 2% 2% 2% Shared Lane Traffic ( %) Lane Group Flow (vph) 2 836 0 155 591 5 11 0 197 0 19 0 Sign Control Free Free Stop Stop Intersection Summa Area Type: Other Control Type: Unsignalized Intersection Capacity Utilization 64.4% ICU Level of Service C Analysis Period (min) 15 PM Pk Hr - #2 Mark Bunnell, PE, PTOE 2/3/2015 Synchro 8 Report Page 1 VVMC Master Plan TIS SimTraffic Performance Report Year 2018 - East End (Const Completed) - Full Mvmt Accesses 1/9/2015 1: VVMC Access & 170 South FR Performance by movement Movement EBL EBT EBR WBL WBT WBR NBL NBR SBL SBR All Denied Del /Veh (s) 2.9 0.7 0.6 3.1 0.5 0.3 0.1 0.2 0.1 0.1 0.8 Total DelNeh (s) 4.6 1.1 0.7 8.1 0.8 0.2 28.3 4.4 26.8 5.1 2.1 Total Network Performance Denied Del /Veh (s) 0.8 Total DelNeh (s) 2.7 PM Pk Hr - #2 Mark Bunnell, PE, PTOE 2/3/2015 SimTraffic Report Page 1 VVMC Master Plan TIS Queuing and Blocking Report Year 2018 - East End (Const Completed) - Full Mvmt Accesses 1/9/2015 Intersection: 1: VVMC Access & 170 South FR Movement Directions Served Maximum Queue (ft) Average Queue (ft) 95th Queue (ft) Link Distance (ft) Upstream Blk Time ( %) Queuing Penalty (veh) Storage Bay Dist (ft) Storage Blk Time ( %) Queuing Penalty (veh) Network Summ Network wide Queuing Penalty: 0 PM Pk Hr - #2 Mark Bunnell, PE, PTOE EB EB WB NB NB SB L TR L L R LTR 22 31 86 29 87 36 1 2 37 6 45 10 11 14 68 24 74 29 466 452 452 452 100 150 2/3/2015 SimTraffic Report Page 2 VVMC Master Plan TIS Lanes, Volumes, Timings Year 2018 - East End (Const Completed) - Full Mvmt Accesses 1: VVMC Access & 170 South FR � � t Lane Group EBL EBT EBR WBL WBT WBR NBL NBT NBR SBL SBT SBR Lane Configurations 1� t r r Volume (vph) 2 212 21 191 291 39 9 0 53 5 0 3 Ideal Flow (vphpl) 1900 1900 1900 1900 1900 1900 1900 1900 1900 1900 1900 1900 Lane Width (ft) 12 12 12 14 12 12 12 12 12 12 12 12 Storage Length (ft) 100 0 150 0 0 0 0 0 Storage Lanes 1 0 1 1 1 1 0 0 Taper Length (ft) 50 100 25 25 Satd. Flow (prot) 1770 1837 0 1925 1863 1583 1805 0 1615 0 1715 0 Flt Permitted 0.950 0.950 0.950 0.970 Satd. Flow (perm) 1770 1837 0 1925 1863 1583 1805 0 1615 0 1715 0 Link Speed (mph) 25 25 15 30 Link Distance (ft) 500 500 500 500 Travel Time (s) 13.6 13.6 22.7 11.4 Peak Hour Factor 0.92 0.92 0.75 0.75 0.92 0.92 0.75 0.92 0.75 0.92 0.92 0.92 Heavy Vehicles ( %) 2% 2% 0% 0% 2% 2% 0% 2% 0% 2% 2% 2% Shared Lane Traffic ( %) Lane Group Flow (vph) 2 258 0 255 316 42 12 0 71 0 8 0 Sign Control Free Free Stop Stop Intersection Summa Area Type: Other Control Type: Unsignalized Intersection Capacity Utilization 37.9% ICU Level of Service A Analysis Period (min) 15 AM Pk Hr - #3 Mark Bunnell, PE, PTOE 2/3/2015 Synchro 8 Report Page 1 VVMC Master Plan TIS SimTraffic Performance Report Year 2018 - East End (Const Completed) - Full Mvmt Accesses 1/9/2015 1: VVMC Access & 170 South FR Performance by movement Movement EBL EBT EBR WBL WBT WBR NBL NBR SBL SBR All Denied Del /Veh (s) 3.8 0.2 0.3 3.3 0.6 0.2 0.1 0.1 0.1 0.1 1.1 Total DelNeh (s) 3.3 0.4 0.3 2.9 0.5 0.1 10.4 2.5 14.3 2.9 1.3 Total Network Performance Denied Del /Veh (s) 1.1 Total DelNeh (s) 1.6 AM Pk Hr - #3 Mark Bunnell, PE, PTOE 2/3/2015 SimTraffic Report Page 1 VVMC Master Plan TIS Queuing and Blocking Report Year 2018 - East End (Const Completed) - Full Mvmt Accesses 1/9/2015 Intersection: 1: VVMC Access & 170 South FR Movement Directions Served Maximum Queue (ft) Average Queue (ft) 95th Queue (ft) Link Distance (ft) Upstream Blk Time ( %) Queuing Penalty (veh) Storage Bay Dist (ft) Storage Blk Time ( %) Queuing Penalty (veh) Network Summ Network wide Queuing Penalty: 0 AM Pk Hr - #3 Mark Bunnell, PE, PTOE EB EB WB NB NB SB L TR L L R LTR 22 6 64 29 51 21 1 0 30 6 25 5 10 4 60 23 48 19 466 452 452 452 100 150 2/3/2015 SimTraffic Report Page 2 VVMC Master Plan TIS Lanes, Volumes, Timings Year 2018 - East End (Const Completed) - Full Mvmt Accesses 1: VVMC Access & 170 South FR � � t Lane Group EBL EBT EBR WBL WBT WBR NBL NBT NBR SBL SBT SBR Lane Configurations 1� t r r Volume (vph) 2 394 39 116 301 5 8 0 148 13 0 5 Ideal Flow (vphpl) 1900 1900 1900 1900 1900 1900 1900 1900 1900 1900 1900 1900 Lane Width (ft) 12 12 12 14 12 12 12 12 12 12 12 12 Storage Length (ft) 100 0 150 0 0 0 0 0 Storage Lanes 1 0 1 1 1 1 0 0 Taper Length (ft) 50 100 25 25 Satd. Flow (prot) 1770 1837 0 1925 1863 1583 1805 0 1615 0 1731 0 Flt Permitted 0.950 0.950 0.950 0.964 Satd. Flow (perm) 1770 1837 0 1925 1863 1583 1805 0 1615 0 1731 0 Link Speed (mph) 25 25 15 30 Link Distance (ft) 500 500 500 500 Travel Time (s) 13.6 13.6 22.7 11.4 Peak Hour Factor 0.92 0.92 0.75 0.75 0.92 0.92 0.75 0.92 0.75 0.92 0.92 0.92 Heavy Vehicles ( %) 2% 2% 0% 0% 2% 2% 0% 2% 0% 2% 2% 2% Shared Lane Traffic ( %) Lane Group Flow (vph) 2 480 0 155 327 5 11 0 197 0 19 0 Sign Control Free Free Stop Stop Intersection Summa Area Type: Other Control Type: Unsignalized Intersection Capacity Utilization 47.2% ICU Level of Service A Analysis Period (min) 15 PM Pk Hr - #3 Mark Bunnell, PE, PTOE 2/3/2015 Synchro 8 Report Page 1 VVMC Master Plan TIS SimTraffic Performance Report Year 2018 - East End (Const Completed) - Full Mvmt Accesses 1/9/2015 1: VVMC Access & 170 South FR Performance by movement Movement EBL EBT EBR WBL WBT WBR NBL NBR SBL SBR All Denied Del /Veh (s) 3.2 0.4 0.3 3.5 0.4 0.2 0.1 0.2 0.1 0.1 0.7 Total DelNeh (s) 3.1 0.6 0.4 4.0 0.4 0.1 12.0 3.3 14.2 3.2 1.6 Total Network Performance Denied Del /Veh (s) 0.7 Total DelNeh (s) 1.9 PM Pk Hr - #3 Mark Bunnell, PE, PTOE 2/3/2015 SimTraffic Report Page 1 VVMC Master Plan TIS Queuing and Blocking Report Year 2018 - East End (Const Completed) - Full Mvmt Accesses 1/9/2015 Intersection: 1: VVMC Access & 170 South FR Movement Directions Served Maximum Queue (ft) Average Queue (ft) 95th Queue (ft) Link Distance (ft) Upstream Blk Time ( %) Queuing Penalty (veh) Storage Bay Dist (ft) Storage Blk Time ( %) Queuing Penalty (veh) Network Summ Network wide Queuing Penalty: 0 PM Pk Hr - #3 Mark Bunnell, PE, PTOE EB EB WB NB NB SB L TR L L R LTR 22 9 64 25 83 30 1 1 29 6 43 10 10 7 58 23 70 28 466 452 452 452 100 150 2/3/2015 SimTraffic Report Page 2 VVMC Master Plan TIS Lanes, Volumes, Timings Year 2025 - Full Mvmt Accesses 1: VVMC Access & 170 South FR � � t Lane Group EBL EBT EBR WBL WBT WBR NBL NBT NBR SBL SBT SBR Lane Configurations 1� t r r Volume (vph) 2 351 21 191 526 39 9 0 53 5 0 3 Ideal Flow (vphpl) 1900 1900 1900 1900 1900 1900 1900 1900 1900 1900 1900 1900 Lane Width (ft) 12 12 12 14 12 12 12 12 12 12 12 12 Storage Length (ft) 100 0 225 0 0 0 0 0 Storage Lanes 1 0 1 1 1 1 0 0 Taper Length (ft) 50 50 25 25 Satd. Flow (prot) 1770 1847 0 1925 1863 1583 1805 0 1615 0 1715 0 Flt Permitted 0.950 0.950 0.950 0.970 Satd. Flow (perm) 1770 1847 0 1925 1863 1583 1805 0 1615 0 1715 0 Link Speed (mph) 25 25 15 30 Link Distance (ft) 500 500 500 500 Travel Time (s) 13.6 13.6 22.7 11.4 Peak Hour Factor 0.92 0.92 0.75 0.75 0.92 0.92 0.75 0.92 0.75 0.92 0.92 0.92 Heavy Vehicles ( %) 2% 2% 0% 0% 2% 2% 0% 2% 0% 2% 2% 2% Shared Lane Traffic ( %) Lane Group Flow (vph) 2 410 0 255 572 42 12 0 71 0 8 0 Sign Control Free Free Stop Stop Intersection Summa Area Type: Other Control Type: Unsignalized Intersection Capacity Utilization 45.9% ICU Level of Service A Analysis Period (min) 15 AM Pk Hr - #2 Mark Bunnell, PE, PTOE 2/3/2015 Synchro 8 Report Page 1 VVMC Master Plan TIS Year 2025 - Full Mvmt Accesses SimTraffic Performance Report 1/12/2015 1: VVMC Access & 170 South FR Performance by movement Movement EBL EBT EBR WBL WBT WBR NBL NBR SBL SBR All Denied Del /Veh (s) 3.5 0.3 0.3 3.0 0.6 0.3 0.1 0.1 0.1 0.1 0.9 Total DelNeh (s) 3.9 0.5 0.4 4.0 0.9 0.2 20.7 2.6 19.0 5.4 1.5 Total Network Performance Denied Del /Veh (s) 0.9 Total DelNeh (s) 2.0 AM Pk Hr - #2 Mark Bunnell, PE, PTOE 2/3/2015 SimTraffic Report Page 1 VVMC Master Plan TIS Year 2025 - Full Mvmt Accesses Intersection: 1: VVMC Access & 170 South FR Queuing and Blocking Report 1/12/2015 Movement EB EB WB WB NB NB SB Directions Served L TR L T L R LTR Maximum Queue (ft) 24 7 88 48 36 51 24 Average Queue (ft) 1 0 36 2 6 26 5 95th Queue (ft) 10 5 68 47 26 48 19 Link Distance (ft) 466 465 452 452 452 Upstream Blk Time ( %) 0 Queuing Penalty (veh) 0 Storage Bay Dist (ft) 100 150 Storage Blk Time ( %) Queuing Penalty (veh) Network Summary Network wide Queuing Penalty: 0 AM Pk Hr - #2 Mark Bunnell, PE, PTOE 2/3/2015 SimTraffic Report Page 2 VVMC Master Plan TIS Lanes, Volumes, Timings Year 2025 - Full Mvmt Accesses 1: VVMC Access & 170 South FR � � t Lane Group EBL EBT EBR WBL WBT WBR NBL NBT NBR SBL SBT SBR Lane Configurations 1� t r r Volume (vph) 2 847 39 116 639 5 8 0 148 13 0 5 Ideal Flow (vphpl) 1900 1900 1900 1900 1900 1900 1900 1900 1900 1900 1900 1900 Lane Width (ft) 12 12 12 14 12 12 12 12 12 12 12 12 Storage Length (ft) 100 0 225 0 0 0 0 0 Storage Lanes 1 0 1 1 1 1 0 0 Taper Length (ft) 50 50 25 25 Satd. Flow (prot) 1770 1850 0 1925 1863 1583 1805 0 1615 0 1731 0 Flt Permitted 0.950 0.950 0.950 0.964 Satd. Flow (perm) 1770 1850 0 1925 1863 1583 1805 0 1615 0 1731 0 Link Speed (mph) 25 25 15 30 Link Distance (ft) 500 500 500 500 Travel Time (s) 13.6 13.6 22.7 11.4 Peak Hour Factor 0.92 0.92 0.75 0.75 0.92 0.92 0.75 0.92 0.75 0.92 0.92 0.92 Heavy Vehicles ( %) 2% 2% 0% 0% 2% 2% 0% 2% 0% 2% 2% 2% Shared Lane Traffic ( %) Lane Group Flow (vph) 2 973 0 155 695 5 11 0 197 0 19 0 Sign Control Free Free Stop Stop Intersection Summa Area Type: Other Control Type: Unsignalized Intersection Capacity Utilization 71.1% ICU Level of Service C Analysis Period (min) 15 PM Pk Hr - #2 Mark Bunnell, PE, PTOE 2/3/2015 Synchro 8 Report Page 1 VVMC Master Plan TIS Year 2025 - Full Mvmt Accesses SimTraffic Performance Report 1/12/2015 1: VVMC Access & 170 South FR Performance by movement Movement EBL EBT EBR WBL WBT WBR NBL NBR SBL SBR All Denied Del /Veh (s) 3.2 0.9 0.9 3.0 0.6 0.3 0.1 0.2 0.1 0.1 0.8 Total DelNeh (s) 5.5 1.2 0.9 11.4 1.0 0.2 47.7 5.0 40.2 11.0 2.6 Total Network Performance Denied Del /Veh (s) 0.8 Total DelNeh (s) 3.2 PM Pk Hr - #2 Mark Bunnell, PE, PTOE 2/3/2015 SimTraffic Report Page 1 VVMC Master Plan TIS Year 2025 - Full Mvmt Accesses Intersection: 1: VVMC Access & 170 South FR Queuing and Blocking Report 1/12/2015 Movement EB EB WB NB NB SB Directions Served L TR L L R LTR Maximum Queue (ft) 22 28 103 38 83 43 Average Queue (ft) 1 2 43 7 46 11 95th Queue (ft) 12 15 81 27 74 32 Link Distance (ft) 466 452 452 452 Upstream Blk Time ( %) Queuing Penalty (veh) Storage Bay Dist (ft) 100 225 Storage Blk Time ( %) Queuing Penalty (veh) Network Summary Network wide Queuing Penalty: 0 PM Pk Hr - #2 Mark Bunnell, PE, PTOE 2/3/2015 SimTraffic Report Page 2 0) TOWN OF VAIL' Memorandum TO: Planning and Environmental Commission FROM: Community Development Department DATE: January 26, 2015 SUBJECT: A request for a recommendation to the Vail Town Council on the adoption of the Vail Valley Medical Center Master Plan, to establish a comprehensive redevelopment plan for the Vail Valley Medical Center, Lot 10 (Town of Vail parking lot), and US Bank Building, located at 181 and 281 West Meadow Drive and 108 South Frontage Road West/ Lots E, F, and 10 Vail Village Filing 2, and Lot D -2, A Resubdivision of Lot D, Vail Village Filing 2, and setting forth details in regard thereto. (PEC140011) Applicant: Vail Valley Medical Center, represented by Braun and Associates Planner: Warren Campbell SUMMARY The applicant, Vail Valley Medical Center (VVMC), represented by Braun and Associates, is requesting the adoption of the Vail Valley Medical Center Master Plan to establish a comprehensive redevelopment plan for the Vail Valley Medical Center located at 181 and 281 West Meadow Drive and 108 South Frontage Road West. To that end, the applicant is requesting a public hearing with the Planning and Environmental Commission (PEC) for the following: • A final recommendation on Resolution No. 3, Series of 2015, for the adoption of the Vail Valley Medical Center Site Specific Redevelopment Master Plan (VVMC MP) to the Vail Town Council. • A final recommendation on Resolution No. 4, Series of 2015, proposing amendments to the Vail Land Use Plan to establish a new land use category and designate properties within that category on the Vail Land Use Plan map. Based upon Staff's review of the criteria outlined in Section VI of this memorandum and the evidence and testimony presented, the Community Development Department recommends the Commission forwards recommendation of approval, with modifications, to the Vail Town Council for the adoption of the VVMC MP and a recommendation that the Commission forwards recommendation of approval, to the 2/3/2015 Vail Town Council for the adoption of amendments to the Vail Land Use Plan subject to the findings noted in Section VII of this memorandum. II. DESCRIPTION OF REQUEST The VVMC is proposing to establish a comprehensive redevelopment master plan for the VVMC which encompasses three parcels totaling approximately 4.57 acres in size. The VVMC is an aging facility in need of expansion and remodeling in order to keep pace with the increasing types of services provided and modern medical practice and equipment needs. The proposed VVMC MP and associated Vail Land Use Plan amendment, if adopted, would facilitate and provide direction for the future redevelopment of the campus. There are currently efforts underway regarding the potential of an exchange of land between the Evergreen Lodge, VVMC, and potentially the Town of Vail. This exchange of land, if accomplished, is believed to further the goal of redeveloping and modernizing the VVMC. The proposed VVMC MP speaks to this land exchange and the resulting outcomes and recommendations for the campus should the exchange occur. The VVMC MP facilitates many goals of not only the hospital, but the community including: • A relocation of the main access to the hospital from to the South Frontage Road for emergency vehicles, visitors, patients, and employees. • Improvements to the loading and delivery for the VVMC through the inclusion of an enclosed managed facility. • Relocation of the emergency helipad to the VVMC campus, improving the provision of this service to critical patients and removing the emergency helipad from the 1 -70 corridor right -of -way. • Provision of adequate parking to service the uses occurring within the VVMC. • Modernization of the VVMC facilities. • Relocation of the emergency helipad to the VVMC site. • Establishment of an on -site enclosed loading and delivery facility. • Relocation of emergency vehicle, patient, and visitor access from West Meadow Drive to the South Frontage Road to reduce vehicular trips on West Meadow Drive. • Identification of South Frontage Road vehicular improvements to address access and traffic flows for adjacent properties and thru traffic. • Establishment of a north /south pedestrian path through the site. • Improvements to the Middle Creek riparian corridor. • Provision of adequate on -site parking which meets parking requirements. • Screening and relocation of mechanical equipment to the roof or centralized utility plant. • Identification of appropriate locations for future growth and expansion to address the need to ensure the community's long -term health care needs. Town of Vail 2/3/2015 Page 2 While the VVMC MP is titled a master plan, it is more appropriate to think of the document as something more specific than a traditional master plan for several reasons. These include: • The scope and land use of the site being master planned. • The specialized nature of a medical facility in terms of space needs for various users, need for certain users to be adjacent to other users, internal circulation patterns, etc. • The need to have a greater level of certainty as to where a specialized land use such as an emergency helipad needs to be located. • The anticipated time frame for implementation of the master plan. o The fact that the VVMC is anticipating submittal of the first CUP for the west wing expansion prior to the adoption of the master plan. • The need to allow for the continued operation of the VVMC throughout all sequences of redevelopment. A copy of the proposed VVMC MP is attached for reference (Attachment A). A copy of a draft of Resolution No. 3, Series of 2015, adopting the VVMC MP is attached for reference (Attachment B). The VVMC is proposing text and map amendments to the Vail Land Use Plan in order to update the Plan should the VVMC MP be adopted. The proposed amendments are intended to facilitate the redevelopment of the VVMC campus through the guidance of the VVMC MP. The proposed amendments to the Vail Land Use Plan include: • A text amendment to add a new land use category describing the Vail Valley Medical Center Site Specific Redevelopment Master Plan; and • An amendment to the Land Use Plan map to designate the properties addressed by the VVMC MP. The following master plan text amendment creating the VVMC MP land use category is proposed. Text to be added is shown in bold italics and text to be deleted is shown in strikethro igh: VVMC MP — Vail Valley Medical Center Site Specific Redevelopment Master Plan Included in this category are those properties which are identified as being within the Vail Valley Medical Center Site Specific Redevelopment Master Plan study area boundaries. Properties located within this land use category shall be encouraged to redevelop consistent with the Master Plan, in order for the Vail Valley Medical Center to remain a viable and modern facility providing long term quality health care to the community. The range of uses and activities appropriate in the VVMC MP land use category may include healthcare facilities, professional and business offices, Town of Vail 2/3/2015 Page 3 emergency services, emergency helipads, parking and loading /delivery facilities /structures, public utilities, accessory eating and drinking uses, and accessory uses commonly associated with healthcare facilities. A copy of draft Resolution No. 4, Series of 2015, adopting the Vail Land Use Plan Amendments is attached for review (Attachment C). III. BACKGROUND The idea for a master plan for the VVMC campus rose out of the municipal site redevelopment project. During discussions regarding the municipal site project, a number of land planning opportunities and facility improvement needs were identified. While the municipal site redevelopment project is no longer being actively pursued by the VVMC and the Town of Vail, the need for certain facility improvements on the VVMC campus remains and opportunities for better land planning still exists. Through previous communications with the Town, VVMC has been given conceptual approval to explore master planning options and ideas which may include the use of certain town owned land. No final decisions on that matter, however, have been reached. On April 8, 2013, the applicant presented conceptual ideas for the creation of the master plan and received input from the Planning and Environmental Commission on the types of issues which needed to be addressed by the Plan. A significant amount of time and thought has gone into addressing on -site and off -site traffic circulation, determining the parking need, options for addressing the parking need (both on -site and off - site), loading and delivery options, and construction sequencing. Additionally, further investigation has gone into the potential use of the municipal site and /or Lot 10 to help address the physical and spatial needs of the Vail Valley Medical Center. On May 12, 2014, the Planning and Environmental Commission held a public hearing to address the planning process, background work that has been completed to date, planning considerations, the format of the master plan document, opportunities for public participation, and a schedule of next steps. In August of 2014, the Vail Town Council and the VVMC decided to exclude the town's municipal site in the VVMC MP as a potential site for parking to meet the requirements of the medical campus. On September 8, 2014, the Planning and Environmental Commission held a public hearing where an introduction to the proposed VVMC MP was presented. The Commission recommended that the project move forward with a clear agenda of topics to be covered at each hearing. This would allow the public to decide in advanced to attend and participate in those elements of the VVMC MP which most interested them. On September 22, 2014, the Planning and Environmental Commission held a public hearing where the topic of loading and delivery was presented and discussed. The discussion involved gaining a better understanding of the loading and delivery Town of Vail 2/3/2015 Page 4 operations and needs and clarification of the user groups proposed to be relocated to the new front door. No conclusion on the appropriateness of loading and delivery access off of West Meadow Drive was reached. On October 13, 2014, the Planning and Environmental Commission held a public hearing where the topics of loading and delivery, parking, traffic and circulation, bulk, mass, architecture, Middle Creek, and employee housing were discussed. Feedback was provided on each of these topical areas as can be found in the meeting results. On October 27, 2014, the Planning and Environmental Commission held a public hearing where the topic of the emergency helipad was discussed. Experts representing the VVMC and the Town of Vail presented at the hearing the reasons for the location of the facility and compliance with adopted regulations and guidelines with regard to safe operation. Feedback was provided on each of these topical areas as can be found in the meeting results. On November 24, 2014 and January 12, 2015, the Planning and Environmental Commission held public hearings to receive updates on the review of the CUP application for the west wing redevelopment, the land exchange discussions, and South Frontage Road traffic improvements. IV. APPLICABLE PLANNING DOCUMENTS Vail Land Use Plan (in Dart The Vail Land Use Plan was initiated in 1985 and adopted in 1986 by the Vail Town Council. The main purpose of the Land Use Plan is two -fold: To articulate the land use goals of the Town. 2. To serve as a guide for decision making by the Town. The Vail Land Use Plan is intended to serve as a basis from which future land use decisions may be made within the Town of Vail. The goals, as articulated within the Land Use Plan, are meant to be used as adopted policy guidelines in the review process for new development proposals. In conjunction with these goals, land use categories are defined to indicate general types of land uses which are then used to develop the Vail Land Use Map. The Land Use Plan is not intended to be regulatory in nature, but is intended to provide a general framework to guide decision making. Where the land use categories and zoning conflict, existing zoning controls development on a site. Sub - section 8.3.0 of the Vail Land Use Plan outlines the amendments procedures for proposed changes to the Plan. The amendment process is one which is intended to assure the Plan's effectiveness with periodic updates to reflect current thinking and Town of Vail 2/3/2015 Page 5 changing market conditions. The process includes amendments which may be initiated in any of the following three ways: A. By the Community Development Department B. By the Planning and Environmental Commission or Town Council C. By the Private Sector Pursuant to Sub - section 8.3.C.2, in part, (an application initiated by the private sector), "Such applications will be considered at a meeting with the PEC. At the PEC public hearing, a recommendation shall be made to the Town Council, whereupon a decision shall then be rendered. To change the by this procedure, it shall be the responsibility of the applicant to clearly demonstrate how conditions have changed since the Plan was adopted, how the Plan is in error, or how the addition, deletion, or change to the Plan is in concert with the Plan in general. Such decision may include approval, approval with conditions, or denial. Amendments may be requested for changes to the goals and policies and /or Land Use Plan map. If such request is approved, such change shall be made to the Plan document and /or map. If such request is denied, no such request that is substantially the same as that previously denied shall be considered for a period of one year. " An amendment to the Vail Land Use Plan shall be approved by the Vail Town Council upon passage of a resolution. V. STAFF REVIEW AND RECOMMENDATIONS REGARDING THE VVMC MP To date there have been numerous work sessions with the Planning and Environmental Commission which broke the proposed master plan down into multiple topical areas for discussion. In reviewing this final VVMC MP staff reviewed the previous staff memorandums and PEC meeting results to ascertain if all elements were addressed. Changes recommended by staff to the Master Plan text are depicted with bold and strikethrou h to indicate added text and deleted text. OVERALL VVMC MP The applicant has included in the final draft a clearly defined role for the master plan in guiding future redevelopment on the VVMC site. This role is elaborated upon in Chapter 1 — Introduction. The VVMC MP has been amended to include an italicized and underlined goal statement at the start of each topical area to be considered and addressed through the subsequent redevelopment review of the VVMC campus. The text following each goal statement elaborates on potential pathways to consider in addressing each statement. Town of Vail 2/3/2015 Page 6 A number of changes have been made to the figures included within the document. First, several images were revised to ensure consistency and accuracy. New figures were added to more clearly address elements such as bulk and mass, the emergency helipad, sequencing of the project, potential land exchange concept, etc. New to the final draft of the VVMC MP is the inclusion of a discussion regarding the potential for a land exchange. Chapter 10 was specifically included to capture the changes that would result should a land exchange proceed forward as anticipated. DOCUMENT COVER The final adopted document should reflect Resolution No. 3, Series of 2015, as the adopting resolution. The dates identifying the initial submittal and subsequent revisions shall be removed from the final document. TABLE OF CONTENTS The title for Chapter 8 shall be revised to state Emergency Helipad. This amendment will reflect the adopted land use as found in the Article12 -9C, General Use District, Vail Town Code. Within the appendix, the Preliminary Heliport Feasibility & Design Study Report prepared by HeliExperts International, LLC, shall identify the amended date of January 15, 2015. CHAPTER 1 — INTRODUCTION Page 2 In paragraph 2 of the left column, the following sentence shall be amended as follows: Far more detailed information on the design, operation and management of future hospital development will be provided during subsequent steps in the Town's development review process. In the first paragraph of the right column the document shall cite Resolution No. 3, Series of 2015 as the adopting resolution. At the conclusion of the first paragraph of the right column, the text states that future amendments to the VVMC MP will be in accordance with the Town's adopted polices. Staff suggests the following change to the text. The proposed text more clearly defines which process is to be followed, who can initiate an amendment, and the criteria for review of an amendment. Future amendments to this Master Pan may be initiated in aGGerdaRGe Mth Tqwln nllliGies and ho reWewerd for n nformanne with wpi s master plan rew.ew �vvrr - ra�ivc- r�v-r�vrca�vr- �ni�- rcc�vrcrr vm�- rrrcrrc Eiiter, a h„ the Vail Town COUnnil fnlle�niing re mmendation from the EG r ""� rr-r�. cE�rrrrrrc�7crcrcro- n— rrvrrrrrn. —� —cam Town of Vail 2/3/2015 Page 7 Amendments shall be considered in accordance with the Amendment Process as outlined in the Vail Land Use Plan. Factors to consider in any amendment proposal include: 1. How conditions have change since the Plan was adopted, 2. How the Plan is in error, or 3. How the addition, deletion or change to the Plan is in concert with the Plan in general CHAPTER 2 — BACKGROUND ON THE VVMC Pursuant to a comment from staff in September, the VVMC MP has included greater detail on the economic impacts of the VVMC within this chapter. Page 5 Figure 3 shall be amended to change the title of the legend for the exhibit from "Land Use Designations" to "Existing Land Uses" in order to eliminate any confusion with the town's adopted land use categories and designations. CHAPTER 3 — MASTER PLANNING PROCESS AND MASTER PLAN GOALS Within this chapter is a list of 13 development objectives provided by the Town to be addressed within the VVMC MP. Staff believes these development objectives have been addressed in the Master Plan. CHAPTER 4 — OVERVIEW OF EXPANSION PLANS AND DESIGN CONSDIERATIONS Within this chapter is a discussion of the bulk, mass, height, architecture, relationships to adjacent properties and streets, and relationship to Middle Creek. A number of amendments were made to this chapter to address the inclusion of additional imagery to support the text and additional text to clearly address the role of the General Use Zone District and Town of Vail Streetscape Master Plan Addendum in the review of future Conditional Use Permit applications. Page 11 The paragraph discussing the West Wing Expansion shall cite Figure 8 to provide a graphic representation of the text. The paragraphs discussing the New East Wing and the New Emergency Helipad Building shall cite Figure 9 to provide a graphic representation of the text. Page 14 Paragraph 2 of the right column has been amended to speak to several design elements of the on -site emergency helipad. It sets a clear expectation that the design and height of the elevated emergency helipad will not impact the development potential of neighboring properties. Furthermore, it speaks to a need for a height which is Town of Vail 2/3/2015 Page 8 "consistent" with other structures along the South Frontage Road. It concludes with language speaking to the need to implement any number of strategies to reduce the impact of the emergency helipad building and integrate it into the site by stepping the building forms. Paragraph 3 of the right column shall cite Figure 9 not page 15 in order to be clearer with the intent of the text. Page 15 Figures 7, 8, and 9 shall be enlarged to more clearly depict the massing models accompanying the text. Page 17 The text beneath the Pedestrian Circulation heading shall be amended to include language stating that the pedestrian access needs to be ADA compliant. Page 18 The text beneath the Middle Creek heading shall be amended to identify the need for any proposal altering the west parking lot to comply with any adopted policies or regulations with regard to the preservation and improvement of the Gore Creek and its tributaries. CHAPTER 5 — VVMC'S NEW "FRONT DOOR ", MEADOW DRIVE DELIVERY /SERVICE Chapter 5 focuses on the establishment of a new "Front Door" on the frontage road with the goal of reducing /eliminating vehicular trips from West Meadow Drive. Discussions at previous public hearings have included the review of the traffic study and a memorandum analyzing delivery and service vehicles on West Meadow Drive. The relocation of the vehicular trips generated by patients, guest, and emergency vehicles from West Meadow Drive to the South Frontage Road has been demonstrated to be an overall reduction in 96% of the average daily trips. The VVMC MP identifies that delivery and service vehicles will continue to utilize West Meadow Drive which will have an impact of 56 trips on the peak day or 9% of the current traffic volumes. While staff believes there are valid reasons for loading and delivery to utilize West Meadow Drive (found on page 20) the recent potential for a land exchange may present an opportunity to reevaluate the ability for the loading and delivery to utilize the South Frontage Road. Page 20 Staff recommends the text beneath the heading of Alternative To Delivery And Service be amended to include language speaking to the need to evaluate the ability for delivery and service vehicles to gain access to the site via the South Frontage Road in the review of the east and west wing expansion conditional use permit applications should the land exchange occur. Including exploration of a shared facility with the Evergreen Lodge. Town of Vail 2/3/2015 Page 9 Staff recommends the text beneath the heading of The West Day Lot Design Parameters be amended to strike the word "occasional" from the description of the provision of delivery spaces for WB -40 or larger trucks. Pursuant to the loading and delivery study it was indicated 9 of these sized vehicles occur in a week. Staff believes 9 visits per week for a WB -40 is not occasional. Staff recommends the text beneath the heading of The West Day Lot Design Parameters be amended to include a statement that the provision of a space for larger loading and delivery vehicles will be separate from the vehicular parking area and will not block parking spaces. Page 21 In the right column under the heading Delivery Facility Management Plan in the final bullet, move "etc." to the conclusion of the sentence. CHAPTER 6 — TRAFFIC /SOUTH FRONTAGE ROAD The development of concepts for both an interim solution and final solution for vehicular improvements to the South Frontage Road has taking several months and involvement by many parties. The concepts included within the VVMC MP will need further refinement and review, but it is believed that they will address the need for access to all adjacent properties during, and at the conclusion of, the redevelopment of one or all the properties. Page 22 In order to be more clear about the process needing to occur, staff recommends the third bullet of the left column be amended as follows: Evaluate if emergency vehicle access to VVMC is appropriate and compliant via the new main access off of the South Frontage Road, including westbound left turn into VVMC. Page 23 Figure 11 shall be amended to include the depiction of a pedestrian circulation route along the southern edge of the South Frontage Road from the Main Vail Roundabout west past Middle Creek. Page 25 In the first paragraph of the left column, the text shall be amended as follows: Subject to CDOT approvals, construction of the roundabout woul will occur after completion of the East Wing and VVMC's new Front Door at the South Frontage Road. In paragraph 2 of the right column, the citation to Figure 12 for the interim access design is incorrect. It shall cite Figure 13. Town of Vail 2/3/2015 Page 10 Page 27 Under the heading of Parking Requirements of Master Plan and Expansion as there is no conversation about what happens when the areas are recompressed, which may very well happen again, staff suggests deleting the following sentence. Additionally, a sentence shall be added to the text noting that the future provision of required parking for the VVMC campus will not include the use of the Town's parking structures off -site. CHAPTER 7 — PARKING Staff response: The VVMC MP includes a discussion for the various approaches that could be taken to address the parking generation for the VVMC. At a public hearing discussing these approaches, it was felt that the best approach would be more of needs based calculation. The VVMC MP clearly states that parking generation will be a part of each conditional use permit review. CHAPTER 8 — HELIPAD Staff response: There have been a number of amendments made within this chapter to address: • Concerns of adjacent properties regarding safety; • Concerns of adjacent properties regarding impacts to development rights; • Feedback from the town's helicopter expert; and • Feedback from the Planning and Environmental Commission. Those amendments include, but are not limited to: • Elevation of the emergency helipad atop a structure; • Incorporation of on -site weather monitoring equipment; and • Relocation of the emergency helipad to adjust to approach and take off paths. The Vail Valley Medical Center Preliminary Heliport Feasibility and Design Study Report prepared by HeliExperts is included in the appendices of the VVMC MP in order to provide a greater level of comment, design input, and clarity around the FAA regulations and guidelines regarding emergency helipads. Town of Vail 2/3/2015 Page 11 Page 30 The third paragraph of the left column shall be amended to cite Figure 16 on page 31. Page 31 Under the heading Future Steps In The Review Of Emergency Helipad, text shall be added citing the need for an Environmental Impact Report in conjunction with the submittal of the conditional use permit application for review. CHAPTER 9 — OTHER CONSIDERATIONS This chapter includes discussions regarding the provision of employee housing and future steps that need to be taken to effect the redevelopment of the VVMC Campus. With regard to employee housing the plan speaks to the need to comply with the town's adopted regulations in conjunction with the conditional use permit review process. Furthermore, it cites two reasons as to why the provision of on -site employee housing is inappropriate. On October 13, 2014, members of the Commission where asked the following question: Does the Planning and Environmental Commission agree with the concept that employee housing on -site may be incompatible with the functions occurring on- site, which would be thoroughly reviewed for compliance with the Chapter 12 -23, Commercial Linkage, Vail Town Code, in conjunction with the review of the conditional use permit review of the development plan? In response to this question, the Commission indicated that it was felt that on -site employee housing was not compatible or appropriate pursuant to Section 12 -23 -6, Methods of Mitigation, Vail Town Code. Pursuant to this section the applicant must demonstrate to the Planning and Environmental Commission that one of the 4 (four) can be met. 12 -23 -6: METHODS OF MITIGATION: A. For all new construction (i.e., development that does not affect any existing buildings or structures) and demo /rebuild projects that result in a mitigation requirement of 1.25 employees or greater, no less than one -half (112) the mitigation of employee housing required by this chapter shall be accomplished with on site units. Exceptions: At the sole discretion of the applicable governing body, an exception may be granted from this subsection based upon one of the following findings: a. Implementation of the on site unit mitigation method would be contrary to the intent and purpose of the applicable zone district. Town of Vail 2/3/2015 Page 12 b. Implementation of the on site unit mitigation method would be contrary to the goals of the applicable elements of the Vail comprehensive plan and the town's development objectives. c. Exceptional or extraordinary circumstances or conditions apply to the site that prevents the implementation of the on site unit mitigation method. d. The method of mitigation proposed better achieves the intent and purpose of this chapter and general and specific purposes of this title than the on site mitigation unit method. The final paragraph of the Employee Housing section of the VVMC MP indicates that responses to the requirements of the Commercial Linkage Chapter will be provided in conjunction with future development applications. The review of each conditional use permit will need to address the requirements of Chapter 12 -23, Commercial Linkage, Vail Town Code. Chapter 9 concludes with discussion of the future steps that would be taken in order to implement the Master Plan. These include: • Minor subdivision to combine properties; • A Zone District Boundary Amendment to change existing zoning; • Amendments to the Vail Transportation Master Plan; • Discussions to determine the future of Lot 10 in any redevelopment proposal; • Applications to CDOT; and • Conditional use permit applications for each sequence of development. CHAPTER 10 — POTENTIAL LAND EXCAHNGE WITH EVERGREEN LODGE Chapter 10 has been added to the VVMC MP with the intent of capturing the results of a land exchange should it occur. It is important to note that the Vail Town Council permitted the potential future of Lot 10 to be discussed through this process, however, made no determination on its ability to be redeveloped. Should a land exchange occur there would need to be a series of additional future steps taken to implement the Master Plan. These include: • Minor subdivision to exchange property; • Zone District Boundary Amendments to change existing zoning; and • Lionshead redevelopment Master Plan amendments to establish direction for the redevelopment of the Evergreen. Town of Vail 2/3/2015 Page 13 VI. CRITERIA ADOPTION OF A MASTER PLAN The adoption of a new master plan needs to be in concert with the Town of Vail's Comprehensive Master Plan and Zoning Code. The adopted master plan shall support, strengthen, and further the development objectives of the town. The proposed VVMC MP will establish a site specific redevelopment plan for the VVMC campus. In reviewing the proposed Master Plan, staff considered the following: • Applicable goals and objectives of the Vail Land Use Plan; • The general and specific purposes of the zoning regulations. • The purpose statement of the General Use District; • Vail Transportation Master Plan; • Town of Vail Streetscape Master Plan Addendum. Vail Land Use Plan The goal statements which staff believes are applicable and supportive of the review and adoption of the VVMC MP are as follows: 1.0 General Growth /Development 1.1 Vail should continue to grow in a controlled environment, maintaining a balance between residential, commercial and recreational uses to serve both the visitor and the permanent resident. 1.2 The quality of the environment including air, water and other natural resources should be protected as the Town grows. 1.3 The quality of development should be maintained and upgraded whenever possible. 1.12 Vail should accommodate most of the additional growth in existing developed areas (infill areas). 1.13 Vail recognizes its stream tract as being a desirable land feature as well as its potential for public use. 2.0 Skier /Tourist Concerns 2.2 The ski area owner, the business community and the Town leaders should work together closely to make existing facilities and the Town function more efficiently. Town of Vail 2/3/2015 Page 14 3.0 Commercial 3.4 Commercial growth should be concentrated in existing commercial areas to accommodate both local and visitor needs. 4.0 Village Core/ Lionshead 4.1 Future commercial development should continue to occur primarily in existing commercial areas. Future commercial development in the Core areas needs to be carefully controlled to facilitate access and delivery. 4.4 The connection between the Village Core and Lionshead should be enhanced through: a) Installation of a new type of people mover. b) Improving the pedestrian system with a creatively designed connection, oriented toward a nature walk, alpine garden, and /or sculpture plaza. c) New development should be controlled to limit commercial uses. 5.0 Residential 5.3 Affordable employee housing should be made available through private efforts, assisted by limited incentives, provided by the Town of Vail with appropriate restrictions. 5.5 The existing employee housing base should be preserved and upgraded. Additional employee housing needs should be accommodated at varied sites throughout the community. 6. Community Services 6.1. Services should keep pace with increased growth. 6.2. The Town of Vail should play a role in future development through balancing growth with services. 6.3. Services should be adjusted to keep pace with the needs of peak periods. Zoning Code The general and specific purpose statements which staff believes are applicable and supportive of the review and adoption of the VVMC MP are as follows: 12 -1 -2: Purpose: Town of Vail 2/3/2015 Page 15 A. General: These regulations are enacted for the purpose of promoting the health, safety, morals, and general welfare of the town, and to promote the coordinated and harmonious development of the town in a manner that will conserve and enhance its natural environment and its established character as a resort and residential community of high quality. B. Specific: These regulations are intended to achieve the following more specific purposes: 1. To provide for adequate light, air, sanitation, drainage, and public facilities. 2. To secure safety from fire, panic, flood, avalanche, accumulation of snow, and other dangerous conditions. 3. To promote safe and efficient pedestrian and vehicular traffic circulation and to lessen congestion in the streets. 4. To promote adequate and appropriately located off street parking and loading facilities. 5. To conserve and maintain established community qualities and economic values. 6. To encourage a harmonious, convenient, workable relationship among land uses, consistent with municipal development objectives. 7. To prevent excessive population densities and overcrowding of the land with structures. 8. To safeguard and enhance the appearance of the town. 9. To conserve and protect wildlife, streams, woods, hillsides, and other desirable natural features. 11. To otherwise provide for the growth of an orderly and viable community. General Use District 12 -9C -1: Purpose: The general use district is intended to provide sites for public and quasi - public uses which, because of their special characteristics, cannot be appropriately regulated by the development standards prescribed for other zoning districts, and for which development standards especially prescribed for each particular development proposal or project are necessary to achieve the purposes prescribed in section 12 -1 -2 of this title and to provide for the public welfare. The general use district is intended to ensure that public buildings and grounds and certain types of quasi - public uses permitted in the district are appropriately located and designed to meet the needs of residents and visitors to Vail, Town of Vail 2/3/2015 Page 16 to harmonize with surrounding uses, and, in the case of buildings and other structures, to ensure adequate light, air, open spaces, and other amenities appropriate to the permitted types of uses. Vail Transportation Master Plan The Vail Transportation Master Plan identified the following which staff believes the proposed VVMC MP support: • Establishment of a Frontage Road improvements plan from which to develop appropriate transportation improvement projects for the Town's primary road system. • Develop a Frontage Road Access Management Plan with support from CDOT for all future access points along the North and South Frontage Roads. • Maintaining mobility throughout Town such that peak hour traffic operations are at a LOS C during ideal conditions and LOS D during snowy conditions. • Accommodate pedestrian and bicycle activity throughout town. Town of Vail Streetscape Master Plan Addendum The Town of Vail Streetscape Master Plan Addendum identifies multiple improvements which should be implemented along the frontage West Meadow Drive shared with the VVMC. Chapter 4 of the VVMC MP identifies that this plan will be integral to the review of any redevelopment proposal. VAIL LAND USE MASTER PLAN AMENDMENT The following are the criteria to be used in the review of private sector proposed amendments to the Vail Land Use Plan. 1) How conditions have changed since the Plan was adopted; The Vail Land Use Plan Map currently identifies the four properties within the study area boundaries of the VVMC MP as one of three different land use categories. The US Bank property is designated Resort Accommodations and Service, the approximately 10,000 square feet of property along the South Frontage Road acquired from the Evergreen is designated Lionshead Redevelopment Master Plan, and the VVMC parcel and the Town owned Lot 10 are designated Transition. These categories are described as follows: T Transition The transition designation applies to the area between Lionshead and the Vail Village. The activities and site design of this area is aimed at encouraging pedestrian flow through the area and strengthening the connection between the two commercial cores. Appropriate activities include hotels, lodging and other tourist oriented residential units, ancillary retail and restaurant uses, museums, Town of Vail 2/3/2015 Page 17 areas of public art, nature exhibits, gardens, pedestrian plazas, and other types of civic and culturally oriented uses, and the adjacent properties to the north. This designation would include the right -of -way of West Meadow Drive and the adjacent properties to the north. LRMP Lionshead Redevelopment Master Plan Included in this category are those properties which are identified as being included in the Lionshead Redevelopment Master Plan boundaries. Properties located within this land use category shall be encouraged to redevelop, per the Master Plan recommendations, as it has been found that it is necessary in order for Vail to remain a competitive four - season resort. Uses and activities for these areas are intended to encourage a safe, convenient and an aesthetically - pleasing guest experience. The range of uses and activities appropriate in the Lionshead Redevelopment Master Plan (LRMP) land use category may include skier and resort services, ski lifts, ski trails, base facilities, public restrooms, ticket sales, clubs, public plazas, open spaces, parking and loading /delivery facilities /structures, public utilities, residential, lodges, accommodation units, deed restricted employee housing, retail businesses, professional and business offices, personal services, and restaurant uses. RAS Resort Accommodations and Service This area includes activities aimed at accommodating the overnight and short - term visitor to the area. Primary uses include hotels, lodges, service stations, and parking structures (with densities up to 25 dwelling units or 50 accommodation units per buildable acre). Several conditions have changed which warrant the proposed amendments to the Vail Land Use Plan. The VVMC has identified a need to adopt a master plan which will provide a long term vision for the redevelopment of the VVMC campus. Furthermore the VVMC campus has expanded to include the US Bank Building and the 10,000 square foot parcel from the Evergreen Lodge. The proposed adoption of a VVMC MP land use category is an effort to more clearly define and establish a direction for the redevelopment of the parcels comprising the VVMC campus. It is the intent of the VVMC to pursue the direction provided for in the VVMC MP with an immediate sequence of applications and construction, should the plan be adopted. The future inclusion of the Town -owned Lot 10 in any redevelopment proposal is undetermined at this juncture, only that its adjacency to the VVMC campus redevelopment will impact the VVMC campus. Any proposed changes to Lot 10 will require Town Council approval and be reviewed through the appropriate process. The proposed amendments to establish a new land use category will clearly identify the appropriate guiding documents in evaluating applications and making decisions for the properties included within the VVMC MP study area boundaries. If adopted, the VVMC Town of Vail 2/3/2015 Page 18 MP, will change existing conditions as there will be a site specific master plan for the four properties proposed for inclusion within the Vail Valley Medical Center Site Specific Master Plan land use category. Staff finds that there is a change in conditions which warrant the proposed amendments. 2) How the Plan in error; or Staff finds the Vail Land Use Plan is not in error. 3) How the addition, deletion, or change to the Plan are in concert with the Plan in general. Staff has found the following goals of the Vail Land Use Plan to be in concert with the proposed establishment of the Vail Valley Medical Center Site Specific Master Plan land use category and associated amendment of the Vail Land Use Plan Map. The goal statements which staff believes are applicable and supportive of the review and adoption of amendments to the Vail land Sue Plan are as stated above on pages 14 and 15 beneath the Vail Land Use Plan heading. Staff finds that the proposed text additions and land use map changes are in concert with the plan in general. VII. STAFF RECOMMENDATION The Community Development Department recommends the Planning and Environmental Commission forwards a recommendation of approval, with modifications to the Town Council, for the adoption of the Vail Valley Medical Center Site Specific Redevelopment Master Plan, to establish a comprehensive redevelopment plan for the Vail Valley Medical Center, Lot 10 (Town of Vail parking lot), and US Bank Building, located at 181 and 281 West Meadow Drive and 108 South Frontage Road West/ Lots E, F, and 10 Vail Village Filing 2, and Lot D -2, A Resubdivision of Lot D Vail Village Filing 2, and setting forth details in regard thereto. Staff's recommendation is based upon the review of the criteria described in Section VI of this memorandum and the evidence and testimony presented. Should the Planning and Environmental Commission choose to forward a recommendation of approval, with modifications, for this request, the Community Development Department recommends the Commission pass the following motion: "The Planning and Environmental Commission forwards a recommendation of approval, with modifications, to the Town Council for the adoption of the Vail Valley Medical Center Site Specific Redevelopment Master Plan, to establish a comprehensive redevelopment plan for the Vail Valley Medical Center, Lot 10 (Town of Vail parking lot), and US Bank Building, located at 181 and 281 West Town of Vail 2/3/2015 Page 19 Meadow Drive and 108 South Frontage Road West/ Lots E, F, and 10 Vail Village Filing 2, and Lot D -2, A Resubdivision of Lot D, Vail Village Filing 2, and setting forth details in regard thereto." Should the Planning and Environmental Commission choose to forward a recommendation of approval, for this request, the Community Development Department recommends the Commission makes the following findings: "Based upon the review of the criteria outlined in Section VI this Staff memorandum to the Planning and Environmental Commission dated January 26, 2015, and the evidence and testimony presented, the Planning and Environmental Commission finds: 1. That the Vail Valley Medical Center Site Specific Redevelopment Master Plan was developed through extensive participation by the public and Planning and Environmental Commission; and 2. That the Vail Valley Medical Center Site Specific Redevelopment Master Plan is a reflection of the goals, desires, and objectives of the citizens of the Town of Vail for the long term planning of the development of the Vail Valley Medical Center campus; and 3. That the VVMC has developed the Vail Valley Medical Center Site Specific Redevelopment Master Plan in conjunction with the Town of Vail in order to ensure the ability to provide for the long term growth of the healthcare facility; and 4. That the relocation of the emergency helipad to an on -site location has been thoroughly reviewed by qualified experts and has been found to meet or exceed prescribed FAA regulations and meet the long term emergency healthcare needs of the community; 5. That the Vail Valley Medical Center Site Specific Redevelopment Master Plan is consistent with the adopted goals, objectives and policies outlined in the Vail comprehensive plan and advances the development objectives of the town; and 6. That the Vail Valley Medical Center Site Specific Redevelopment Master Plan is compatible with and suitable to adjacent uses and appropriate for the surrounding areas; and 7. That the Vail Valley Medical Center Site Specific Redevelopment Master Plan promotes the health, safety, morals, and general welfare of the town and promotes the coordinated and harmonious development of the town in a manner that conserves and enhances its natural environment and its established character as a resort and residential community of the highest quality. " Town of Vail 2/3/2015 Page 20 Should the Planning and Environmental Commission choose to forward a recommendation of approval, for this request, the Community Development Department recommends the Commission makes the following modifications: The applicant shall: • Remove the submittal and revision dates from the title of the document. The applicant shall only include the adoption date and adopting resolution on the cover. Amend the title of Chapter 8 to state Emergency Helipad. Amend the Table of Contents to state that the Preliminary Heliport Feasibility and Design Study Report, HeliExperts International LLC has an amended date of January 15, 2015. Amend paragraph 2 of the left column on page 2 as follows: Far more detailed information on the design, operation and management of future hospital development will be provided during subsequent steps in the Town's development review process. • Amend paragraph 1 of the right column on page 2 to cite Resolution No. 3, Series of 2015 as the adopting resolution. • Amend paragraph 1 of the right column on page 2 as follows: Amendments shall be considered in accordance with the Amendment Process as outlined in the Vail Land Use Plan. Factors to consider in any amendment proposal include: 1. How conditions have change since the Plan was adopted, 2. How the Plan is in error, or 3. How the addition, deletion or change to the Plan is in concert with the Plan in general Amend Figure 3 on page 5 to change the title of the legend for the exhibit from "Land Use Designations" to "Existing Land Uses" in order to eliminate any confusion with the town's adopted land use categories and designations. • Amend the paragraph on page 11 discussing the West Wing Expansion to cite Figure 8 in order to provide a graphic representation of the text. • Amend the paragraph on page 11 discussing the New East Wing and New Emergency Helipad Building to cite Figure 9 to provide a graphic representation of the text. Town of Vail 2/3/2015 Page 21 • Amend paragraph 3 of the right column on page 14 to cite Figure 9 not page 15 in order to be more clear with the intent of the text. • Enlarge Figures 7, 8, and 9 on page 15 to more clearly depict the massing models accompanying the text • Amend the text on page 17 beneath the Pedestrian Circulation heading to include language stating that the pedestrian access needs to be ADA compliant. • Amend the text on page 18 beneath the Middle Creek heading to identify the need for any proposal altering the west parking lot to comply with any adopted policies or regulations with regard to the preservation and improvement of the Gore Creek and its tributaries. • Amend the text on page 20 beneath the heading of Alternative To Delivery And Service be amended to include language speaking to the need to evaluate the ability for delivery and service vehicles to gain access to the site via the South Frontage Road, include the potential for a shared facility with the Evergreen Lodge. • Amend the text on page 20 beneath the heading of The West Day Lot Design Parameters to strike the word "occasional" from the description of the provision of delivery spaces for WB -40 or larger trucks. • Amend the text on page 20 beneath the heading of The West Day Lot Design Parameters to include a statement that the provision of a space for larger loading and delivery vehicles will be separate from the vehicular parking area and will not block parking spaces. • Amend the text on Page 21 under the heading Delivery Facility Management Plan to place the "etc." in the final bullet at the conclusion of the sentence. • Amend the third bullet on page 22 as follows: Evaluate if emergency vehicle access to VVMC is appropriate and approvable via the new main access off of the South Frontage Road, including westbound left turn into VVMC. • Amend Figure 11 on page 23 to include the depiction of a pedestrian circulation route along the southern edge of the South Frontage Road from the Main Vail roundabout west past Middle Creek. • Amend the first paragraph of the left column on page 25 as follows: Town of Vail 2/3/2015 Page 22 Subject to CDOT approvals, construction of the roundabout woul will occur after completion of the East Wing and VVMC's new Front Door at the South Frontage Road. • Amend paragraph 2 of the right column on Page 25 to correct the citation to Figure 13 for the interim access design. • Amend the text on page 27 under the heading of Parking Requirements of Master Plan and Expansion to delete the following sentence: W1 ~_11 111mmi .. Amend the text on page 27 under the heading of Parking Requirements of Master Plan and Expansion to add a sentence noting that the future provision of required parking for the VVMC campus will not include the use of the Town's parking structures off -site. • Amend the third paragraph of the left column on page 30 to cite Figure 16 on page 31. • Amend the text on page 31 under the heading of Future Steps In The Review Of Emergency Helipad citing the need for an Environmental Impact Report in conjunction with the submittal of the conditional use permit application for review. The Community Development Department recommends that the Planning and Environmental Commission forwards a recommendation of approval to the Vail Town Council for the proposed adoption of the Vail Valley Medical Center Site Specific Redevelopment Master Plan land use category and land use map amendment. The staff's recommendation is based upon the review of the criteria outlined in Section VI of this memorandum. Should the Planning and Environmental choose to forward a recommendation of approval of this request to the Vail Town Council, Staff recommends that the Commission makes the following motion: "The Town of Vail Planning and Environmental Commission recommends approval to the Vail Town Council, pursuant to Section 8 -3, Amendment Process, Vail Land Use Plan, for amendments to establish the Vail Valley Medical Center Site Specific Master Plan land use category and change the land use designation for the four properties contained within the study area boundaries of the Vail Valley Medical Center from Transition to the Vail Valley Medical Center Site Specific Redevelopment Master Plan area, located at 181 and 281 West Meadow Drive and 108 South Frontage Road West/ Lots E, F, and 10 Vail Village Filing 2, and Lot D -2, A Resubdivision Town of Vail 2/3/2015 Page 23 of Lot D Vail Village Filing 2, and setting forth details in regard thereto. (PEC 140011) Should the Planning and Environmental choose to forward a recommendation of approval to the Vail Town Council, staff recommends the Commission makes the following findings as a part of the motion: "The Planning and Environmental Commission finds that the conditions of the Town and the Vail Valley Medical Center campus have changed since the adoption of the Vail Land Use Plan. Specifically, the Commission finds that the, if adopted, the Vail Valley Medical Center Site Specific Redevelopment Master Plan needs to be identified as the guiding document for properties within the study area boundaries. Further, the proposed amendments are in concert with the plan in general as the amendments will help to articulate the land use goals of the Town and can be used to guide decision making around the goals, objectives and policies outlined in the Vail Land Use Plan." VIII. ATTACHMENTS A. Vail Valley Medical Center Site Specific Redevelopment Master Plan dated revised January 2015 B. Draft of Resolution No. 3, Series of 2015, adopting the VVMC MP C. Draft of Resolution No. 4, Series of 2015, adopting amendments to the Vail Land Use Plan D. Town staff response to Vail Homeowners Association comments. E. Correspondence Town of Vail 2/3/2015 Page 24 TOV Staff Responses to the VHA recommendations included below are in bold italics VAIL HOMEOWNERS ASSOCIATION, INC. �� f VHA proposal to retain Existing CDOT Emergency Community Heliport (green) \to minimize over flight of developedloccupied buildings and properties. S'HL, proposed SFR Roundabout +tt' to give full vehicular access to NYVC, rather than from %VMDr AMA proposed VVMC SFR Truck Ramp (red) to relocated'' loading terminal in west parking lot I rI OV unposed now parlrmg 4 'ch roposes could also ind Proposed VN AMA - Remove street level noise pollution by relocatii air handling equipment to a roof top location compatihle with surrounding residences. VHA - Remove street level noise; VHA - Limit proposed WMC WMDr storefr �t� 1T,X1StJNG MUN7CiP^L BUILDING TO 'QE RENOVArEU i REMAIN cture. the helipad. . i ekpor€1Tower raage - - - - - - - ` Proposed TOV Pedesb ianl'LNNIC Patient/Heliport Access Sky Bridge {pin �- and Al]A accessible landscaped pedestrian corridor linking the Town site with'W'MDr. ++ r related noxious impacts by containing 4'entral Utility Plant with the buildin to building interiorand and heat YVWr VVMC public. C-) The above graphic shows improvements that VHA recommends for inclusion in the proposed VVMC Master Plan. DRAFT 12/07/14 The following is a summary of VHA recommended text changes to the proposed Vail Valley Medical Center Master Plan. The specific text recommended for change are indicted in red bolded type face with yellow highlighting and are incorporated in the language of the VVMC draft. A copy of the origi_ nal VVMC language is attached identifying where the VHA recommended language is to be inserted. The VHA language may also require the adjustment of accompanying graphics. The following recommendations are consistent with the Vail Homeowners goals for the VVMC Master Plan to improve public safety and the compatibility of its relationship with the surrounding residential neighborhoods. The recommendations are consistent with the opinions obtained from neighborhood property owners over the course of the last several years as the VVMC master plan and related projects have evolved during that time. 1 2/3/2015 1. The VVMC Master Plan may be subject to amending modifications. A Master Plan amendment may be initiated by VVMC, TOV or private sector. The private sector includes Vail residents and property owners. VHA proposed text: The VVMC master plan may be subject to modification as adjacent properties, including the Evergreen Lodge, the Town of Vail Municipal Building and others prepare master plans for their own properties. The VVMC master plan, is not intended to dominate, put at disadvantage or predetermine the outcome of master plans for the West Meadow Drive neighborhood and other adjacent or effected properties." Economic impacts are not to be considered if used as a factor in the negation of citizens and property owners rights to initiate and participate in the master planning process, or to set aside public safety, property rights, and quality of life concerns for those directly affected by this Master Plan. TOV response: As drafted the VVMC MP has been written so as to not predetermine the future master planning efforts of any adjacent property. For example, it states in Chapter 8 that the emergency helipad design cannot negatively impact the development rights of the Evergreen property. It is possible that during the review any future master planning effort it may be recognized that amendments may need to be made to an existing master plan. In such cases, applications for amendments can be submitted pursuant to the staff recommended text changes to Chapter 1 Page 2 of the VVMC MP (found in attached memorandum). The protection of established economic values are one of the specific purposes contain within the Vail Town Zoning Code and would be considered under criterion 1 of the adopted review criteria for a conditional use permit applications which will be required for the redevelopment of the VVMC campus. However, economic impacts would be considered with the perspective of preserving "established community qualities and economic values ". Additionally, there is 1 general purpose and 11 specific purposes which would also be considered and balanced in any review (see page 15 and 16 of staff's memorandum for the Purposes of the Zoning Code). Staff does not believe it is necessary to amend the text in full as addressed above based upon the adopted conditional use permit review criteria which follow: 1. Relationship and impact of the use on the development objectives of the Town. 2. The effect of the use on light and air, distribution of population, transportation facilities, utilities, schools, parks and recreation facilities, and other public facilities needs. 3. Effect upon traffic with particular reference to congestion, automotive and pedestrian safety and convenience, traffic flow and control, access, maneuverability, and removal of snow from the street and parking areas. 4. Effect upon the character of the area in which the proposed use is to be located, including the scale and bulk of the proposed use in relation to surrounding uses. 2 2/3/2015 2. The Master Planning process as described in the VVMC draft is incomplete as it impacts the surrounding neighborhood. VHA proposed text: However, this approach does not fully address the compatibility issues with adjacent property and the surrounding neighborhood and therefore is subject to modification as conflict are identified through a collaborative interaction with those who are most directly affected. TOV response: As drafted the VVMC MP has been written so as to not create any compatibility issues with any adjacent properties. The criteria listed above apply to any future conditional use permit application. Staff believes the adopted criteria address compatibility and relationship impacts between adjacent properties. 3. The VVMC Master Plan process was organized and executed in Six (6) major stages: VHA proposed text: 6. VVMC Master Plan is subject to modified for compatibility with master plans that are prepared and adopted for adjacent properties and the surround neighborhood. TOV response: See response to recommended change number 1 above, regarding CUP criteria considered during review. 4. Master Plan Goals and Objectives: VHA proposed text: 3. Master Planning This category of goals and objectives ensured the Master Plan includes flexibility to respond to future conditions, implementation strategies and compatible with master plans of those prepared and adopted for adjacent properties and the surrounding neighborhood, without resort to diminishment of their property rights or quality of life. TOV response: See response to recommended change number 1 above, regarding CUP criteria considered during review. S. Goals identified as the primary goals and objectives of the VVHA Master Plan to be addressed in future expansion plans. VHA proposed text: • Relocate all vehicular traffic to South Frontage Road • Provide direct connection between Emergency Department and helipad respecting the public safety, quality of life and property rights of neighbors. • Provide adequate and convenient parking for patients, visitors, staff and deliveries. • Optimize access and way- finding for patients, visitors and service providers. • Create a flexible framework to accommodate future 3 2/3/2015 unforeseen changes, which respect the public safety, quality of life and property rights of neighbors. Accommodate appropriate medical office space on campus in a manner that is compatible with the adjacent residential use. TOV response: See response to recommended change number 1 above, regarding CUP criteria considered during review. 6. Issues to be addressed in the VVMC Master Plan. VHA proposed text: 13. Screening and enclosure of mechanical equipment to eliminate off site environmental impacts, such as noise, odor, blight and the like. 14. Compatibility with the neighborhood. TOV response: Page 13 of the VVMC MP contains a section entitled Mechanical Systems which speaks to relocation and consolidation of mechanical in a central utility plant which will be enclosed. Mechanical equipment on the roof top will be screened. The existing mechanical on West Meadow Drive will be removed in conjunction with the East Wing construction. 7. Expansion Plans and Improvements VHA proposed text: VVMC currently has approximately 201,000sf of gross floor area (exclusive of parking garages). Expansion plans will increase square footage by approximately 50 %, with the total square foot- age of the campus growing to approximately 300,OOOs£ Expan- sions will occur in three primary areas — additions to the West Wing, construction of an entirely new East Wing and construction of a new helipad building on the north side of the campus along South Frontage Road, subject to neighborhood master planning and public safety issues or concerns. TOV response: See response to recommended change number 1 above, regarding CUP criteria considered during review. 8. New East Wing VHA proposed text: The existing East Wing of the hospital will be demolished and replaced with a building that adds approximately 35,OOOsf of net new square footage. Located below this new building will be a multi -level parking structure which will be accessible from South Frontage Road and could provide the majority of all on -site parking. The south half of the new East Wing will include three levels. TOV response: On page 11 of the VVMC MP this paragraph states it will provide the majority of all on -site parking 4 2/3/2015 9. New Enclosed Loading /delivery facility and Central Utility Plant VHA proposed text: An enclosed loading /delivery facility and a central utility plant is to be located on site. The loading /delivery facility is to be accessed from the South Frontage Road, its location is subject to modification based upon either being located on the west portion of the current site, in a shared facility on adjacent properties, or on a location resulting from a land exchange with the Ever Green Hotel. TOV response: Staff has made a recommendation in the attached memorandum on page 9 to add language to explore the relocation of loading and delivery with access off of the South Frontage Road should the land exchange occur. 10. Emergency Helipad VHA proposed text: An Emergency Helipad will be located at a location based upon maximizing public safety through a flight path which does not overfly occupied structures, minimizing noise impacts upon the surrounding neighborhoods, does not diminish property rights of adjacent or neighborhood properties and is connected to the emergency care facilities. TOV response: Chapter 8 speaks to the incorporation of an emergency helipad. The report from HeliExperts in the appendices articulates all the FAA requirements and the intent to meet or exceed all requirements. Based on public input changes have been made to the design to address to the greatest extent possible the community concern with the approach and take off alignments. The Town's helicopter expert has reviewed the applicant's proposal and found it to be accurate and as initially design in compliance with all FAA regulations. 11. Main "Influences" in Site Planning of Future Expansions VHA proposed text: Moving ambulance arrival to the new South Frontage Road access is proposed to address a major community goal of removing emergency, staff and service /delivery vehicles from West Meadow Drive. This, in turn, necessitates a new Emergency Department is within the East Wing. Given the scope of new hospital functions that will be located within the East Wing, the east end of the campus became one of the logical location for additional structured parking depending upon alternative master planning solutions gain from collaboration of shared parking facilities with adjacent property owners and /or a land exchange with the Ever Green Hotel. TOV response: See staff response to number 9 above. 12. Covenant Restrictions VHA proposed text: 5 2/3/2015 The initial covenants established by Vail Associates establishing land use designates the site for "medical clinics "said covenants have requirements for compliance with prescribed amendment procedures TOV response: The VVMC MP contains discussion of the covenants placed upon the VVMC campus which benefit the Evergreen and those put in place by Vail Associates when the land was transferred to the Hospital (see chapter 10). The legal counsel for the VVMC is aware of all covenants and is prepared to address them at the appropriate juncture. 13. GOAL For the massing (and scale) of hospital expansions to be responsive and sensitive to the surrounding neighborhood. VHA proposed text: The proposed building massing of VVMC will be consistent with existing and potential building heights and density limitations of structures in the most immediate proximity to the adjacent facade of the hospital. The West Wing also includes a small expansion along Meadow Drive, new space essential to the efficient functioning of this portion of the hospital. While this expansion will be closer to the street, it will serve to create interest along the street by creating an off -set along the entire building facade the length of West Meadow Drive and provide for the relocation of ground level mechanical equipment now at the southwest corner of the building to the roof of the West Wing addition, so as to eliminate the impact of its industrial operational noise level upon adjacent residential properties. At three levels, the new East Wing will be in scale with building density and height allowed by existing zoning of surrounding properties. The helipad is to be located at a height that will not impact neighboring properties nor diminish their public safety or property rights and shield the surround neighborhood from operational noise. TOV response: See response to recommended change number 1 above, regarding CUP criteria considered during review. 14. GOAL To establish an appropriate physical and visual relationship be- tween the hospital and the pedestrian corridor along West Meadow Drive by use of effective building design, architecture and landscape improvements. VHA proposed text: The relocation of VVMC's main entry to South Frontage Road will provide a major benefit to West Meadow Drive and the pedestrian/biking experience along this corridor by eliminating the volume of vehicle trips on this road. Other considerations to be addressed in the design of building expansions that will enhance the campus' relationship to West Meadow Drive include: 6 2/3/2015 • Providing off -sets in building facades in order to avoid long, continuous wall planes and between adjacent properties. • Providing variation of building heights • Maintaining existing landscaping and enhancing landscaping between the building, the street and adjacent properties. • Introducing non - commercial outdoor spaces in order to create interest and activity along the street • Maintain and enhance the public safety of the existing West Meadow Drive sidewalk with a heated walking surface, consistent with that provided by other neighborhood properties and enhancing this corridor where appropriate public art and street lighting. • Relocate street level mechanical equipment to the roof of the West Wing, so as to eliminate the impact of noxious operational noise upon public walkways, street and adjacent properties. TOV response: The VVMC MP identifies on page 16 that the Town of Vail Streetscape Master Plan Addendum will be considered in the design and review of the conditional use permit applications. The Town of Vail Streetscape Master Plan Addendum includes multiple recommendations for West Meadow Drive. It does not include a provision for heating the sidewalk. The portion of sidewalk adjacent to the Four Seasons is heated. If it was felt that West Meadow Drive adjacent to the VVMC should be heated that should be included. 15. GOAL To integrate the design of new buildings and expansion areas with existing portions of the hospital so as to create a varied but uni- fled architectural expression. VHA proposed text: Mechanical Systems One of the major goals of the VVMC Master Plan is to replace its aging utility components with a new Central Utility Plant, or CUP. The new CUP will be located within the building so as to eliminate exterior noise, odor and other noxious influence upon adjacent properties. This area will house heavy equipment including boilers, compressors, and emergency generators. TOV response: Page 13 of the VVMC MP contains a section entitled Mechanical Systems which speaks to relocation and consolidation of mechanical in a central utility plant which will be enclosed. Mechanical equipment on the roof top will be screened. The existing mechanical on West Meadow Drive will be removed in conjunction with the East Wing construction. 16. GOAL To provide safe and efficient pedestrian circulation within and through the VVMC campus that meets the needs of hospital users and the broader community. VHA proposed text: The primary pedestrian access to and from VVMC is West Meadow Drive. This shared vehicle/bike /pedestrian corridor is heavily used and provides a key link between Vail Village and Lionshead. Relocating the hospital's main entrance to South Frontage Road will greatly improve the safety and aesthetics of the road by eliminating VVMC traffic on this road. This 7 2/3/2015 will provide a substantial benefit to those who use this corridor, to neighboring residential uses and to the entire Vail community. A north /south pedestrian corridor will be constructed along the east end of the campus, providing a ADA accessible, heated walkway and landscaped streetscape connection for pedestrians between South Frontage Road and West Meadow Drive. Improvements to the Frontage Road associated with VVMC's new Front Door will include heated sidewalks along the south side of South Frontage Road. TOV response: Staff has recommended on page 9 of the attached memorandum, a text amendment to this sections which would clearly identify the pedestrian connection will need to be ADA compliant. Staff has made a recommendation in the attached memorandum on page 9 to add language to explore the relocation of loading and delivery with access off of the South Frontage Road should the land exchange occur. 17. GOAL To address existing site conditions along VVMC's boundary with Middle Creek in order to minimize potential impacts from surface drainage on the water quality and the adjacent riparian habitat along the creek. VHA proposed text: • Re- grading the parking lot or installing gutters to prevent drainage from flowing directly into the creek. • Installation of oil /sand separators or bio- swales to clean run -off before it flows from the site • Installation of riparian vegetation along VVMC lands adjacent to the creek • Implementation of "creek sensitive" snow removal /storage practices. VVMC will comply with Gore Creek clean up requirements. TOV response: Staff has recommended on page 9 of the attached memorandum, a text amendment to this sections which would identify the need for any proposal altering the west parking lot to comply with any adopted policies or regulations regarding creek health and restoration. 18. GOAL VHA proposed text: With the development of a new "Front Door" at South Frontage Road, to remove VVMC - generated traffic from West Meadow Drive. One of the key elements of this Master Plan is to establish South Frontage Road as the primary access to VVMC for all vehicular traffic. Establishing VVMC's "Front Door" at South 8 2/3/2015 Frontage Road has been a long- standing goal of the Town of Vail. Through their internal master planning process the VVMC team also defined this as a Master Plan goal. The reason for this is quite simple — Meadow Drive is a heavily used pedestrian corridor and reducing the number of cars on this road will greatly improve the aesthetics and safety of this pedestrian corridor. This section of the Master Plan addresses the impact of this improvement on West Meadow Drive and VVMC loading and service functions. The New Front Door and West Meadow Drive Re- locating VVMC's main access to South Frontage Road will dramatically improve conditions on West Meadow Drive. Currently VVMC- generated traffic on West Meadow Drive includes the following users: Patient and guest parking Ambulances /emergency vehicles Delivery vehicles VVMC service vehicles The following evaluation and conclusions are subject to modification and additional restrictions based upon further independent verification, including periods of high utilization. Criteria and standards by which the access to and location of VVMC delivery facilities will be evaluated is subject to changes in conditions and modifications of master plans prepared and adopted for adjacent properties. Delivery facilities shall be compatible with adjacent residential uses to eliminate noise and other operational aspect from impacting adjacent residences. Loading Facility acility Management Plan • Outline the role /responsibility of the Loading Dock Manager • Establish protocol for how the facility will be managed (hours of operation, coordinating times of deliveries, managing the size of trucks that deliver to VVMC, accom modatIng periodic deliveries by larger trucks, servicing the US Bank Building, etc.) • Establish "rules of the facility" that are enforceable by TOV. Conduct an annual review with adjacent property owners. The West Lot Design Parameters • Provisions to accommodate oxygen truck deliveries • Provide space suitable to accommodate the occasional delivery from a WB -40 truck Provide parking for VVMC service vehicles (to be accessed from the South Frontage Road) Provide location for enclosed delivery facility. Assumptions on potential South Frontage Road improvements, VVMC expansion plans and other traffic- related operational changes at VVMC that were considered in the traffic study in- cluded the following: 9 2/3/2015 Access to the new East Parking Structure and the West Surface Lot will be provided via the new main access off of South Frontage Road During the construction of the East Wing, 69 parking spaces in the US Bank Building may be temporarily accessed via West Meadow Drive with agreement with adjacent property owners as to operational procedures. TOV response: Staff has made a recommendation in the attached memorandum on page 9 to add language to explore the relocation of loading and delivery with access off of the South Frontage Road should the land exchange occur. Page 21 of the VVMC MP in the third paragraph of the left column there is a sentence stating that the Town will be in authority to enforce the loading and delivery management plan. 19. GOAL Establish an emergency helipad within the VVMC campus that is located to provide a direct internal connection to the new Emergency Department and with sensitivity to neighbors. VHA proposed text: The preferred location for the emergency helipad is subject to the preparation and adoption of master plans for adjacent properties, and the installation of support facilities which give proximity to the future location of the Emergency Department, are in conformance with applicable FAA guidelines, and eliminate over flight of occupied properties. TOV response: Chapter 8 speaks to the incorporation of an emergency helipad. The report from HeliExperts in the appendices articulates all the FAA requirements and the intent to meet or exceed all requirements. Based on public input changes have been made to the design to address to the greatest extent possible the community concern with the approach and take off alignments. The Town's helicopter expert has reviewed the applicant's proposal and found it to be accurate and as initially design in compliance with all FAA regulations. 20. Zoning VHA proposed text: SDD Zoning VVMC purchased the US Bank Building in 2005. At that time, the property was used as a professional office building and was zoned SDD #23. Since that time, VVMC has converted many office uses within the building to medical uses or office uses directly related to VVMC. These medical uses are permissible by SDD #23. While the majority of the building has evolved into a medical office building, the bank use is expected to remain for the fore- seeable future. VVMC's ultimate plan is for all uses within the building to be medical - oriented and it is anticipated this will occur once the bank vacates the building. At that time it is expected that the property may be re -zoned to the GU district. 10 2/3/2015 West Lot The West Lot is a location that could accommodate a new building at some point in the future. This would likely necessitate below -grade structured parking and an enclosed loading deliver facility and central utility plant. Access to this building (and parking) would be possible via South Frontage Road and the new main entry to VVMC. i VVMC Proposed 80' tall Helipad Building that VHA believes is out of character with the qualities of Vail's architectural design. TOV response: The VVMC MP includes discussion with regard to the potential for an emergency helipad located atop structure. The Master Plan contemplates that it will be necessary to utilize architectural stepping of other building forms and masses (page 14). 11 2/3/2015 Vail Valley Partnership Board of Directors Resolution in Support of the Master Facility Plan proposed by the Vail Valley Medical Center Background Vail Valley Medical Center has served the healthcare needs of the Town of Vail, the Vail Valley and Eagle County for nearly 50 years. Over that time, the population of the Valley has grown and healthcare has become increasingly complex. While the medical center has done an outstanding job of evolving with these trends and providing top - quality care over these five decades, it is an aging facility with buildings nearing 45 years of age. The hospital's basic mechanical and electrical systems are nearing the end of their useful life. New services have been placed wherever room could be found, causing disjointed functional relationships between types of services and patients' access to them. Space is cramped, inefficient, and not keeping pace with the state of the industry or with hospitals that have been recently built or renovated in Frisco, Glenwood Springs, Aspen, and other mountain communities. While a $2 billion renaissance has been completed in Vail Village and Lionshead Village, it's time for the hospital facilities to match the exceptional care it provides along with the world -class community it serves. It is for these reasons that the Medical Center has proposed a $100 million Master Facility Plan that will make Vail a center of medical excellence and improve the healthcare available to the community and to the Valley. Resolution The Board of Directors of the Vail Valley Partnership hereby finds that: WHEREAS; a state -of- the -art medical center is critical to the quality of life and medical needs of the Town of Vail and the entire Vail Valley and Eagle County; WHEREAS; the Eagle County Economic Development Plan has identified the healthcare industry as one of the emerging and leading sectors on which the majority of the County's economic development should focus and specifically identifies Vail Valley Medical Center (VVMC) and its affiliates as a foundation upon which to build this sector; WHEREAS; VVMC is an aging facility with buildings nearing 45 years of age and mechanical and electrical systems nearing the end of their useful life; WHEREAS; The current VVMC facilities are space constrained and new services that have been added have been placed wherever room could be found, creating operating inefficiencies and disjointed functional relationships between types of service and patients' access to them; 2/3/2015 WHEREAS; VVMC has proposed a $100 million Master Facility Plan to update the medical center that will make Vail a center of medical excellence, improve the healthcare available to the community, and provide a positive quality of life for residents and prospective residents of the Valley; WHEREAS; The VVMC Master Facility Plan will enhance the healthcare of the region by providing a new, state -of- the -art Emergency Department and trauma care, relocating the helipad so it has direct access to the hospital and eliminates the need for ambulance transfer that increases risk and time in treating critical care patients and newborns, and through other improvements; WHEREAS; The VVMC Master Facility Plan will physically improve the community by relocating the main entrance and visitor and outpatient traffic and parking to South Frontage Road, thereby removing 1,400 vehicle trips from West Meadow Drive every day and improving the pedestrian environment and quality of life for nearby residents and hospital visitors, by a new look that will complement the architectural renaissance in Vail Village and Lionshead Village, and through other improvements; WHEREAS; A world -class center of medical excellence is vital to the long -term economic strength of the Vail Valley because of the health expenditures that are kept in the community, the jobs that are created, and the essential services that are provided to visitors and residents; WHEREAS; VVMC and its partners contribute more than $30,000,000 in direct economic impact annually to the Town of Vail, including over $1.2 million in annual sales tax related to patient, family, employee and resident spending in retail, restaurants and lodging; WHEREAS; The VVMC Master Facility Plan advances the mission of the Vail Valley Partnership to take a leadership role in creating and managing collaborative programs that encourage economic development and result in increased destination tourism in Eagle County; NOW THEREFORE BE IT RESOLVED that the Vail Valley Partnership Board of Directors hereby enthusiastically supports the Master Facility Plan as proposed by Vail Valley Medical Center; BE IT FURTHER RESOLVED that the Vail Valley Partnership Board of Directors encourages the Town of Vail Town Council to approve the Master Facility Plan as expeditiously as possible to allow construction of the improvements to commence by summer of 2015. Hereby adopted by the Vail Valley Partnership Board of Directors on the day of January, 2015. 2/3/2015 5- Warren Campbell From: Warren Campbell Sent: Monday, January 19, 2015 12:06 PM To: Warren Campbell Subject: Updated Review Schedule Letter From: RheinMed @aol.com [mailto:RheinMed @aol.com] Sent: Tuesday, January 13, 2015 7:52 AM To: Shelley Bellm; George Ruther Subject: Re: Updated Review Schedule Letter George: Thank you for your email. We are not available to attend these two meetings. We own a condo at Skaal Hus and have the following opinions: 1) We favor moving all shipping, receiving, and hospital traffic to Frontage Road. West Meadow Drive is a pedestrian street, and all hospital traffic should be diverted to an access point on Frontage Road to reduce the possibility of traffic accidents on West Meadow Drive, and to preserve the continuity of East and West Meadow Drive. 2) We favor keeping the helipad either where it is, of above the new parking structure. Moving the helipad closer to a residential community is dangerous, and creates noise pollution. Thank you for this opportunity to present our opinions. 2/3/2015 John A. Bee Skaal Hus #6 John A. Bee C. E. 0. Rhein Medical, Inc. 3360 -B Scherer Drive St. Petersburg, FL 33716 Tel 727 - 209 -2244 Fax 727 - 341 -8123 www.RheinMedical.com In a message dated 1/9/2015 6:09:46 P.M. Eastern Standard Time, SBellm(availgov.com writes: George Ruther, AICP Director Community Development TOWN OF VAIt fj Agikol C VAIL- BEkgVER CREEK •7 1 2/3/2015 970.479.2145 970.376.2675 cell www.vailgov.com www.twitter.com/vailgov 2/3]2015 Warren Campbell From: Pam Brandmeyer Sent: Monday, January 05, 2015 2:59 PM To: Matt Mire; George Ruther Cc: Patty McKenny Subject: FW: what to do? - - - -- Original Message---- - From: Covell Brown [mailto:covell @covellbrown.com] Sent: Sunday, January 04, 2015 2:04 PM To: Pam Brandmeyer Subject: what to do? Hi, And a Happy New Year to you!!! I will start driving West on the 7th. Pam, yesterday I met with Mr. Richard Pearce. This year Richard retired as the inspector and certifier of helicopters for a large part of the Canadian helicopter communicty, particularly Military and government operations. I asked him, to comment on the situation we have in Vail. "Covell, there is NO lift at 8000 feet. for certain you must only use two engine helicopters." "The American Air Ambulance industry has a terrible safety record, getting better but still bad." Why I asked. "It's private, they compete and therefore pilots are under pressure to take chances and do things that they should not." "In Ontario we have Orange, a government owned and operated service. When a flight is called for the pilots are not told if it is training or an emergency or anything in between. The check the weather and locations and file a flight plan. Thus they do NOT fly when they should not. In the USA that is not the case. They compete, it is a business and they fly on and over the edge >" We talked of landing and taking off. Bottom line Pam, is that we have a very very dangerous context in Vail. Richard has no horse in this race. He is the best we have here. When I told him that I live on the top floor of a building he replied, "When ever we have a movement to fly low over buildings e.g. putting an air conditioning plant on top of a building, our rules require that we evacuate the top three floors of nearby buildings." "No way should you be there if they are coming over you to land and take off, NO WAY." That's what the man said. Smiles, Covell 2/31/2015 VVMC MASTER FACILITY PLAN Vail Valley Medical Center 1 181 W. Meadow Drive I Vail, CO 81657 Mission: Provide superior health services with compassion and exceptional outcomes. For updates on the Master Facility Plan process, visit www.vvmc.com /build Vail Valley Medical Center has been serving the Town of Vail, Eagle County and guests from around the world for 50 years. Over that time, healthcare has become increasingly complex and the regional population and guest volume have grown substantially. 50 Y E A R S EST. `) 1965 The medical center has done an outstanding job of evolving with these trends and providing world - class, top - quality care over these five decades, but it is an aging facility. • Some buildings are nearing 50 years of age. • The basic mechanical and electrical systems are ready for upgrades and replacement. • Some of the new services that have been added over the years have been placed where room could be found; sometimes causing disjointed functional relationships between types of services and patient access. • Space is confined, inefficient, and not keeping pace with the state of the industry or with hospitals that have been recently built or renovated in Aspen, Frisco, Glenwood Springs, Steamboat and other mountain communities. To address this need, VVMC has proposed a $100 million Master Facility Plan that will make Vail a center of medical excellence and improve the healthcare available to the community and our guests. • An updated, highly - functional hospital that is easy to access and navigate. • A new state -of- the -art Emergency Department. • An upgraded Patient Care Unit and Intensive Care Unit, providing improved privacy and dignity for patients. • A relocated helipad on the medical center campus with direct access to the hospital, eliminating time - consuming transfers of critical patients and newborns. • Appropriate medical space for physician groups. • Increased parking capacity, including covered parking. • A new main entrance off of S. Frontage Road, thereby removing 100% of patient, visitor, emergency and staff traffic from W. Meadow Drive. • A new concealed loading zone with an on -site manager to further minimize public impact. • Enhanced appearance to complement the architectural renaissance in the villages and neighborhood. • An independent, nonprofit, community hospital since 1965. • VVMC has grown into one of the world's most advanced mountain hospitals, providing Olympic - quality sports medicine, leading evidence -based research, modern cancer care, extensive cardiology services, 24- hour emergency care (Level III Trauma Center), urgent care facilities in Avon and Gypsum, endocrinology, internal medicine, general surgery, 3D breast imaging, aesthetic and reconstructive surgery, childbirth (Level II Nursery - 499 babies delivered in 2014) and more. • The 2nd largest employer in Eagle County, keeping 850 jobs local. • As a local nonprofit, funds don't go to shareholders or a corporate office outside our region. VVMC revenues are reinvested in the community through better services, healthcare jobs, new physicians, state -of- the -art equipment, improved access, community outreach and charity care. • Named one of the top 150 Great Places to Work in Healthcare" by Becker's Healthcare for providing an excellent work environment and outstanding employee benefits. 2/3/2015 Val"I Valley Medical Center Extraordinary People. Extraordinary Care. Extraordinary Facilities. Presentation of VVMC Site Specific Redevelopment Master Plan Vail Town Council February 3, 2015 ANWPr 11T1 I 'N 4 design I ANVI V L A NNINC, & CrWOW)N I TY DEVELOPMLN7 m ,ter � �f f �y y✓ dy +yd Today's Agenda: 1. Introduction & Opening Remarks 2. The "Road Map" � 3. Master Planning Process /Review Criteria 4. Overview of VVMC Master Plan 5. Wrap-up The "Road Map" Today's Discussion The "road map ", the review process Overview of Master Plan PEC Recommendation February 17th Helipad March 3rd Detailed discussion of Plan March 17th 2F,3jB,Al decision The "Road Map" TC Review of Master Plan PEC review of CUP for West Wing DRB review of West Wing PEC review of CUP for East Wing DRB review of East Wing Non -TOV review — FAA and CDOT Master Planning Process and Review Criteria • Why a Master Plan for VVMC • Purpose of the Master Plan • How the Master Plan will be used • How this Master Plan is unique from others PJADI,IN Master Planning Process and Review Criteria ➢ Inside -out Approach versus maximizing the buildable area ➢ Operational Analysis reveals the need for "de- compression" of VVMC Departments ➢ Additional space deficiency is increased by the need to replace older buildings ➢ Sequencing of construction required to keep hospital operational and safe ➢ Relocation of main entrance and emergency to Frontage Road creates the biggest challenges and opportunities ➢ Key elements /design features of Master Plan: • Circulation /Access /Parking • Loading facility • Helipad • Massing 2/3/2015 • Architecture Master Plan Process and Review Criteria Activity 1 Activity 2 Activity 3 Activity 4 Activity 5 Facilities Inventory Master Plan Space Master Plan Master Plan and Evaluation Projections/ Altematives Solution ➢ Questionnaires ➢ Interviews with key physician & service leaders ➢ Right- sizing departments to meet current needs and potential future growth ➢ Participation in and coordination with LEAN process improvement by HPP ➢ 2/3/2015 Strategic & operational goals VVMC Space Deficiencies ➢ Aspace programming analysis was performed for all VVMC services ➢ Based on FY 2020 projections of service volume & staff ➢ Federal and State "Guidelines" which dictate minimum space requirements, have increased dramatically since the last major facilities projects in 1986/2004 B1PAt19i NElb I��- �J��111 �?mARNT Nt:JS f}161f�8iL:; iiEai44xi Urt15 IUau61R;1hE A�\i ARf59 ■ Ri`/ ;IESNrc9CWeAUCIiCF U�aS — C IpSC6LIKON6 �2% E4(F�iC ^:N�#VTVEVI. 9963CCrSE F4bf GN[uRiON i P{iEIrT 13T6FFC J4 ;TM DV I15WSF .. � �,.. n.. •_'_ - — �°"bET�wam S,DGSi .e. ._i � •�-3T '213/26'5 1 �. ��F41 i^iili �I �SI;r�� SyFJi� GMC WIi nl. �AYpwWV �Fli�3 VVMC Space Deficiencies ➢ The most significant space allocation deficiencies include: D"MI l GtlIMp JY22 Sniff 50- In &m{arl Dri- Actual FYJ2 pwjetted JY2D N.O d 6-4 B,8Imp M2 F.. 5ektted MO R- ErittidN 17GSFp. 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JJurk SlJ'1 - 133 2D0 77 ._. - .ivessing &Oi5[ri�utba 5.G n 6,815 5943 Qka% 2,737 3,890 1,069 2585 W14S ;3,200-4,530DGSf P D7VYMC11 5 n 1,848 35ieam uelil'SSU erW' SPO IvvMf 3J ^ Cate1 873 25taam ueril'aels e.iunp. 11a•,nia 5"i., 3.0 ;1411 3 3 07x' 242 251 725 800 75 pr-1, yia6 nigm.I, injury pin, 5314- SuppaAT5lid 24,645 35,901 1 7,205 • Emergency (140%) • Imaging (78%) • Patient Care Unit (53%) • VVMC Surgery (32%) • VVSC Surgery (30%) • Patient Care Unit (53%) • Cardiopulmonary (75%) • Howard Head PT /OT (40%) • Steadman /SPRI (83%) • Vail Summit Ortho (167Y) • Materials Management (87%) • SPD (39 %) ➢ The FY 2020 space proj"ectlon totals 280,000 GSPIJAWcaUng, an overall deficit of over 76,000 DGSF (37%) Master Plan Process and Review Criteria VVMC Goals ➢ Relocate the main entrance to VVMC to South Frontage Road ➢ Modify service vehicle access to a concealed loading zone ➢ Relocate Emergency Department and ambulance traffic to South Frontage Road ➢ Locate Helipad with direct connection to Emergency Department, and with sensitivity to neighbors ➢ Provide adequate and convenient parking for patients, visitors, staff ➢ Improve operational efficiencies through proper sizing and adjacencies ➢ Accommodate patients in the most appropriate setting (and w /privacy) ➢Optimize access and way - finding for patients and visitors ➢ Create a flexible framework to accommodate future unforeseen changes PIADIN IN ➢ Accommodate appropriate medical office space on campus Master Plan Process and Review Criteria "External" considerations • Neighborhood /community involvement • Weekly meeting with staff • 7 hearings with PEC 13 Town /Community Objectives PJADI,IN Master Plan Process and Review Criteria 13 Town /Community Obiectives 1. Provide for a future emergency air ambulance helipad on the hospital site. 2. Provide for adequate on site loading and delivery services which minimizes negative impacts on the neighborhood. Special consideration should be given to relocating this use to gain access to the VVMC Campus from the South Frontage Road. 3. Address emergency vehicle circulation to and from the site. 4. Address patient and employee vehicle circulation with an emphasis on use of the South Frontage Road for primary access. 5. Minimize the number of vehicle trips on West Meadow Drive to improve the pedestrian experience along the street. 6. Provide for pedestrian circulation N/S through the hospital site to connect the South Frontage Road with West Meadow Drive. 7. Reduce the negative impacts of the hospital surface parking lot on the Middle Creek riparian corridor. 8. The hospital use is currently non - conforming with regard to minimum parking requirements. All future planning should ensure full compliance with the parking requirements. 9. Work with the Town of Vail and neighboring property owners to identify the most appropriate location of vehicle access off of the South Frontage Road. This shall also take design options into consideration. 10. The Town of Vail is willing to consider design and master plan options which include the use of Lot 10 and the Town's municipal center site. 11. Address the existing zone district designation of the US Bank Building. 12. Provide opportunities for growth and expansion of the VVMC Campus to ensure the growing health care needs of the community are met. 13. Ensure that the mechanical equipment h / @WJbf medical center are met on site and seek to minimize any unintended consequences. Master Plan Process and Review Criteria 13 Town /Community Objectives Helipad Delivery and service Vehicular Circulation (ambulances /Meadow Drive /Frontage Road) Pedestrian circulation Middle Creek Parking Frontage Road Improvements Town -owned land Zoning Future expansion potential Mechanical systems PJAINISM Master Planning Process and Review Criteria Vail Valley Medical Center SITE SPECIFIC REDEVELOPMENT MASTER PLAN AN ELEMENT OF THE V AIL LAND USE ADOPTED BY RESOLUTION 3, SERIES OF 2015 R{�ECOOMNIEN�DEED FOR APPROVAL BY THE PLANNING AND 176➢KD 2, Ag6rAL COMMISSION ON JANUARY 26, 2015 Master Planning Process and Review Criteria I V 1111 PKn�.lYae[gnkkeY dxnxi ae9wmr Vail Land Use Plan addresses VVMC Official Land Use Map Town of Vail, Colorado 'Mf .ale Rr IMW peacrtpt b atblg land 09 /La /al Rexfatian 16, 3aMx of Seel lm. ! -�a 22, v.H Randaw n9 S�rnd tew eantlp Rxitle, 4ab L! a 1b HlHkarn SuO, 1 adtllr]q Sn /o2 /ot emlugen -, aerl. wa r ,nitltl4 week sub- epgn &adq HH/20/a2 RamPWan l2, Serlx m20e2 TnR C, HIacM L, Yall Vlllepa Flll 12 Law.enelRrRWda M /La /a3 xlWen yaarix M200a u3 /2r /os Ramlatlen 2, 5'eNU el2HOa Janenxd pedavele9menrMUrer reurkt cemm., Cerc +wearsaw rrauaoawwLY. Mmar.r vau v. Nkat TRm Ckn, Term elVW Y• LAND USE DE84GNAMONS Hklside Residential Low Umcity P— danlial M Tmnsium Am PublidSeml- Pub €Ic MRglum ®anelty Raaldanpel IF Skl Base High �naity Rgsidaneel Park Raged A-1 1d.—aM S"— Opan Spade Comm yol�oe Village MasWr Plan NmCle iij nled Pedet 1.1—Head Red velapmem Master Plan Cennm ty Cammar Jal N Gwa Creels /V7 Reundary I V 1111 PKn�.lYae[gnkkeY dxnxi ae9wmr Vail Land Use Plan addresses VVMC Official Land Use Map Town of Vail, Colorado 'Mf .ale Rr IMW peacrtpt b atblg land 09 /La /al Rexfatian 16, 3aMx of Seel lm. ! -�a 22, v.H Randaw n9 S�rnd tew eantlp Rxitle, 4ab L! a 1b HlHkarn SuO, 1 adtllr]q Sn /o2 /ot emlugen -, aerl. wa r ,nitltl4 week sub- epgn &adq HH/20/a2 RamPWan l2, Serlx m20e2 TnR C, HIacM L, Yall Vlllepa Flll 12 Law.enelRrRWda M /La /a3 xlWen yaarix M200a u3 /2r /os Ramlatlen 2, 5'eNU el2HOa Janenxd pedavele9menrMUrer reurkt cemm., Cerc +wearsaw rrauaoawwLY. Mmar.r vau v. Nkat TRm Ckn, Term elVW Y• Master Planning Process and Review Criteria What Vail Land Use Plan says about VVMC The transition designation applies to the area between Lionshead and the Vail Village. The activities and site design of this area is aimed at encouraging pedestrian flow through the area and strengthening the connection between the two commercial cores. Appropriate activities include hotels, lodging and other tourist oriented residential units, ancillary retail and restaurant uses, museums, areas of public art, nature exhibits, gardens, pedestrian plazas, and other types of civic and culturally oriented uses, and the adjacent properties to the north. This designation would include the right -of -way of West Meadow Drive and the adjacent properties to the north. PJADI NIN Master Planning Process and Review Criteria Proposed Amendment • Modify Land Use Map • New Land Use Category VVMC — Vail Valley Medical Center Site Specific Redevelopment Master Plan Included in this category are those properties which are identified as being within the Vail Valley Medical Center Site Specific Redevelopment Master Plan study area boundaries. Properties located within this land use category shall be encouraged to redevelop consistent with the Master Plan in order for the Vail Valley Medical Center to remain a viable and modern facility providing long term quality health care to the community. The range of uses and activities appropriate in the VVMC MP land use category may include healthcare facilities, professional and business offices, emergency services, emergency helipads, parking and loading /delivery facilities /structures, public u,;jjjg qs, accessory eating and drinking uses, and accessory uses commonly associated with healthcare facilities. Master Planning Process and Review Criteria Land Use Plan and VVMC MP Review Criteria Vail Land Use Plan Amendment Review Criteria To change the Plan by this procedure, it will be the responsibility of the applicant to clearly demonstrate: • how conditions have changed since the Plan was adopted, • how the Plan is in error, or • how the addition, deletion or change to the Plan is in concert with the Plan in general. VVMC MP Master Plan Review Criteria 1. The extent to which the Master Plan furthers the general and specific purposes of the zoning regulations; and 2. The extent to which the master plan would better implement and better achieve the applicable elements of the adopted goals, objectives, and policies outlined in the Vail comprehensive plan and is compatible with the development objectives of the town; and 3. The extent to which the master plan demonstrates how conditions have substantially changed since the adoption of the subject regulation and how the existing regulation is no longer appropriate or is inapplicable; and 4. The extent to which the master plan provides a harmonious, convenient, workable relationship among land use regulations consistent with municipal development objectives; and PJAINISM Overview of VVMC Master Plan Vail Valley Medical Center Site Specific Redevelopment Master Plan TABLE OF CONTENTS IIntroduction 1 2 Background on VVMC 3 3 Master Planning Process and Master Plan Coals 7 4 Overview of Expansion Plans and Design Considerations 11 5 VVMCs New "Front Door ", Meadow Drive, Loading /Service 19 6 Traffic /South Frontage Road 22 7 Parking 26 8 Emergency Helipad 29 9 Other Considerations 32 10 Potential Land Exchange with Evergreen Lodge 36 010090191kv • Traffic Impact Study, TurnKey Consulting LLC, Sep- tember 30, 2014 • Delivery/Service Vehicles on Meadow Drive, TurnKey Consulting LLC, October 10, 2014 • Preliminary Heliport Feasibi lity & Design Study Re- port, HeliExperts International LLC, October 21, 2014 (amended January 15,2015) • VVMC Frontage Road Access Analysis of interim Frontage Road conditions, TurnKey Consulting LLC, January 12, 2015 owners; Vail Valle Medical Center LEL�IIN fj, =vim 5 o3`%aiwnum. uc Architect: Heery International Vail Vallev Medical Center Planning Consultants: Braun Associates, hic, Traffic: Turnkey Consulting, LLC Helipad: Heli Experts International, LLC January 2015 VVMC Site Specific Redevelopment Master Plan Overview of VVMC Master Plan N 8USIVEHICLL TRAFFIC PATIENT ACCESS AMBU LAN CE ACCESS VVMC - EXISTING CONDITIONS e. * A666, LV �.. STAFF t t LOADINGISERVICE ACCESS f $� —mow s Overview of VVMC Master Plan MP Influences • Site area • Evergreen Covenant i • New Front Door • Existing Buildings • Hospital operations r "Z, == during construction Construction ►.`�.::,- -. Base Map Sequencing PJADININ Overview of VVMC Master Plan � 0 / Middle Cr k Corridor Heliport Building Liquid oxygen e truck// delivery tient Tc SS m titicstLnt- A� _ _ jrh - ': • s New Front Door - -J — to VVMC Redesigned parking lot f i Central r r West Wing Wing Access control 1 East I - 2/3/2015_ ,,- Medical + Professional Building f� r — F —1 Lkvlivery Facility WMC Redevelopment Master Plan Conceptual Site Plan van C,a— d 13 Town/Community Objectives 1. On -site emergency helipad 2. Loading and delivery service 3. Emergency vehicle circulation 4. South Frontage Road for primary access S. Minimize vehicles on West Meadow Drive 6. N/S pedestrian circulation 7. Parking lot on the Middle Creek 8. Full compliance with the parking requirements 9. Vehicle access off of the South Frontage Road 10.Lot 10 and the Town's municipal center site 11.Address zoning of the US Bank Building 12.Future growth /expansion of the VVMC Campus 13.Mechanical equipment�unintended consequences 13 Town/Community Objectives 1. Emergency helipad on the hospital site 13 Town /Community Objectives 1. Emergency helipad on the hospital site gel Oise aim 13 Town/Community Objectives 1. Emergency helipad on the hospital site i M I d Is Cmsk � COrrldGr iixirt Puildin� - I_= New D—, — — � �i me nrWMC y Medical t f Profess at 1 + p kinhlyd ;r "` 1 F3uildin g i -_� -- Central !lf -_ -_1 Access mnrnl ]` `- West Wing Wing I East Wing '_~ `�J __ -. ` End—d D,li-,,.R -1- - VVNIC Redevelopment Master Plan G n G �--_: f C nfE ^F[ud15i1e flan rI 44 faloYadn nhitieh Airsnace ❑ Q.kk-IEXPERTS INTERNATIONAL LLC. 02015 All Rights Reserved 1/24/2015 eneran Ownert Form MyRaymond A. Syms 6ASSOCiams � dOperemtl r WE- Drill A • • Proposes ,ach /Deny 1 L &616PERTS INTERNATIONAL LLC..y ��,,,aow„�d "�_ FormMy Raymontl A -Syma 6Associafas sortOpar- 02015 All Rights Reserved 1/24/2015 2 L)airiea W Annrc I Mf Ll j_ I:IEXPERTS INTERNATIONAL LLC. ": = VNe enU—d ronne.ty Raymond A. Syms 6Associales and [iperaffid 02015 All Rights Reserved 1/24/2015 3 nhitieh A-irsnacp C (EXPERTS INTERNATIONAL LLC, y 02015 All Rights Reserved 1/24/2015 t.— awned - FonnMy Raymond A. Sgms 6Associares � d�pereted Evprnrepn 14 • r., I Ir., I I to •I• J&,lEXPERTS Ll3 /LU 10 INTERNATIONAL LLC. 02015 All Rights Reserved 1/25/2015 1 V-- Owned - .�j F—y Raymond A. Sy— 6AS —Mes JOpsremd rl i[• IJ 2/3/2015 +LIE %PERTS INTERNATISNms ONAL LLC. 02015 All Rights Reserved a�e,aQ Uwned Formefly Raymond4. 6PS.sociafes ��� QDparated e t3em d Airsr 1/24/2015 I& W 13 Town/Community Objectives 2. Provide for adequate on site loading and delivery services which minimize impact on neighbors. Special consideration should be given to access from the South Frontage Road PJAM N IN Traffic - VVMC Deliveries on W. Meadow Dr. Based on 5 days of 24 hour traffic counts conducted September 29 thru October 3, 2014 A few larger vehicles occasionally deliver to VVMC — special imaging trucWIA9167 oxygen truck # of Delivery 1 Service Vehicles # of Delivery 1 Service Vehicle Trips Vehicle on West Meadow Drive Size Average Highest Day Average 7H' ighest Day (Monday- Friday) (Monday) (Monday- Frida(Monday) Passenger 11 13 22 26 Vehicle SU -30 10 14 20 28 (or smaller) WB -40 2 1 4 2 Total 23 28 46 56 A few larger vehicles occasionally deliver to VVMC — special imaging trucWIA9167 oxygen truck 13 Town/Community Objectives 2. Provide for adequate on site loading and delivery services which minimize impact on neighbors. Special consideration should be given to access from the South Frontage Road 13 Town/Community Objectives 2. Provide for adequate on site loading and delivery services which minimize impact on neighbors. Special consideration should be given to access from the South Frontage Road -Z 1A Medical'i i 1 Professional Building r Central ! West Wing i Wing (Construction start: July, 21775 C n npletion Appm : May,, 20 17) I 1 East Wing 111 - - - -- - - -_. _- � iClmstruction Start: April, 2P1.' � :. Cnm pletion Appror Sept, ?1 iY q) - 1 VVMC Redevelopment Master Plan Conceptual Site Plan Vail, Colorado 2/3/2015 13 Town/Community Objectives 2. Provide for adequate on site loading and delivery services which minimize impact on neighbors. Special consideration should be given to access from the South Frontage Road �. R � 2/3/2015 13 Town/Community Objectives 3. Address emergency vehicle circulation 4. Emphasis on use of the South Frontage Road for primary access 5. Minimize the number of vehicle trips on West Meadow Drive sAm r" 2/3/2015 13 Town/Community Objectives 3. Address emergency vehicle circulation 4. Emphasis on use of the South Frontage Road for primary access 5. Minimize the number of vehicle trips on West Meadow Drive PJADI NIN 13 Town/Community Objectives 3. Address emergency vehicle circulation r. PJLiMNIN 13 Town/Community Objectives 4. Emphasis on use of the South Frontage Road for primary access r 11 - s _ L� -F I Medical J r Professional — Building Central �_ 1 < West Wing J Wing (Construction Start: July, 2,15 Completion Approx: May, �U] 7) 1 I East Wing ! (Construction Start: April, 2 {1 { 7 Completion Approx: Sept, 20 11)) - - - - -- ° - °- 1 VVMC Redevelopment Master Plan -- - - - - -- � Conceptual Site Plan �' - •!'� i ii Vail, Colorado 21312015 - - -- _- NORM 13 Town/Community Objectives 5. Minimize the number of vehicle trips on West Meadow Drive F ,- --y WON 13 Town/Community Objectives 5. Minimize the number of vehicle trips on West Meadow Drive fpm TOV Buses (240 daily trips) —•� Background F. s Traffic (294 dally trips) VVMC Loading o� - (46 daily trips) - 13 Town/Community Objectives 3. Address emergency vehicle circulation 4. Emphasis on use of the South Frontage Road for primary access 5. Minimize the numbAnr ^-F e, °nicle trips ^rN IA'eF+ Meadow Drive Building massing/landscape/streetscapt i qqqqqw Overall massing /building height is defined Consistent with surrounding zoning • Varied facades • Building off -sets and step -backs • Fenestration 2/3/2015 • Use of materials /detailing • Roofs • Landscaping /outdoor spaces 13 Town/Community Objectives 6. Provide for pedestrian circulation N/S through the hospital site i ]7 - �� -� j 1 s A + r it Central West Wing I Wing Construction Start. July, 2 15 ( I Completion Approx: May, 017) f _ East Wing Construction Start: April, 20 L - -- ompletion Approx: Sept, 201 2/3%20 1 5 - - - -_- j Medical ! I Professional Building I r 1 VMC Redevelopment Master Flan Conceptual Site plan Vail, Colorado GRA4FII� 6CALfl NORTH 13 Town/Community Objectives 7. Reduce the negative impacts of the hospital parking lot on the Middle Creek • Re -grade lot • Curbs to define parking areas • Water Quality • Vegetation • Snow Storage practices IV .Cw PJAIP HIN 13 Town/Community Objectives 7. Reduce the negative impacts of the hospital parking lot on the Middle Creek //7 V Water Quality a _- l# _. I Medical Enhancement S t ra t e i e s + Professional • Re-grade lot channel flow Building Central r • r West Wing I Wing Curbs to define parking areas ��� (Construction Start: July, 2 7 5 Completion Appeox:May; Uli) i � 1 • Oil /sand separators East n.' - ° (CunstructionS:April,2017 Completion Approx:5ept,20'1,3) J • Bio- swales 1 ff JJJ - `-- --- - - - -.. ° ° ° � ° -q ° I WMC Redevelopment Master Plan ` '- �' — '�-- _ I Conceptual Site Plan • Snow removal practices - -- �i V, °r$do L 2/3/2015 13 Town/Community Objectives 8. Ensure full compliance with the parking requirements 13 Town/Community Objectives 8. Ensure full compliance with the parking requirements VVMC EAST WING PARKING STRUCTURE NSSECT LOOWna NfsT 1,'90 r 311LY99,.. PJADI NIN • West Lot • New Surface Parking • US Bank Building • New East Structure • Employee shuttles • Employee bus passes • Management 13 Town/Community Objectives 9. Identify the most appropriate location of vehicle access off of the South Frontage Road s ,�,tt, ivy .. _-�,. � ,�\ - -- �,:= �'`�.. ' .�.. •w. r VVMC Frontage Road Access Study Vail, Colorado ` �.�.• '� .j� *� 1 �,g r� 2%3/201 Traffic — VVMC Access &Frontage Road 1 Interim Condition Starting in 2019 • VVMC full- movement access about the same location as current • TOV full- movement access relocated west to align with VVMC Access , 1k,iD P • Evergreen existing East Entry 15 Shaded area ialdicates extent of road work M. Relocated TOV Entry =r,. New VVMC Entry ti- Right out only from US Bank VVMC Interim Access Conceptual Plan Traffic - VVMC Access &Frontage Road 2 Area Build Out Condition — Assuming 2035 • Must be done for benefit of a l l driveways as Frontage Road Traffic grows • New Roundabout to service Evergreen & provide U -turn movements • All driveways restricted to right-in, right -out turns • Safest — has the lowest crash potential of all options evaluated Evergreen, Entry Sidewalk Existing Evergreen access\ to be removed V Left turn for emergency vehicles a • Good Traffic Operations 2/3/2015 with LOS C worse case AZW VVMC En try VVMC / EG / TDV Frontage Road Conceptual Improvement Plan 13 Town/Community Objectives 10. Design and master plan options with use of Lot 10 and the Town's municipal center site — , ► VVMC Redevelopment Master Plan 2/3/2015 +' ! Base Map Vail, Colorado 19 ININNINWF-- 13 Town/Community Objectives 11. Address existing zoning of the US Bank Building D�/ N L -c I LLionshead• Mixed Use lj Genorai Use VVMC - Existing Zoning 2/3/2015 SD 23 F-L� 7r—�_F- c-:: 13 Town/Community Objectives 12. Provide opportunities for growth and expansion of the VVMC Campus. ,g L v_ x _ 4.4 � --Pore ruture FXp ansio Areas ANN 14 13 Town/Community Objectives 12. Provide opportunities for growth and expansion of the VVMC Campus. Relocated. helipad building i llure F `"may Expanded entry to VVMC / !fj XParkft �— ''� Cano entry_ �:•. `. - -- yjt M VVMC r Medical 1 / -- Professional • r Building a i l Central _ West Wing Wing ` I East Wing! � - ' VVMC Redevelopment Master Plan /% ❑- . a ❑ - °- °- ° 1 Land Exchange Concq teal Site Plan _ - /� /� _ �z — :� — Vail, Colorado . 4, 13 Town/Community Objectives 12. Provide opportunities for growth and expansion of the VVMC Campus. 13 Town/Community Objectives 13. Ensure mechanical equipment needs are met on site, minimize unintended consequences 13 Town/Community Objectives 1. On -site emergency helipad 2. Loading and delivery service 3. Emergency vehicle circulation 4. South Frontage Road for primary access 5. Minimize vehicles on West Meadow Drive 6. N/S pedestrian circulation 7. Parking lot on the Middle Creek 8. Full compliance with the parking requirements 9. Vehicle access off of the South Frontage Road 10. Lot 10 and the Town's municipal center site 11. Address zoning of the US Bank Building 12. Future growth /expansion of the VVMC Campus 13. Mechanical equipment /unintended consequences PJADI NIN Wrap Up / Middle Cre ¢k \ ' 1 Corridor HrliportBuilding Liquid oxygen �� — i Lar &c truck I delivery tient ac ss to West of New.FrontDoor t - ' to VVMC- 1 Mh Medical I } Redesi Professional gned „ Building 1 parking lot - j i f ,� j 1111!! 1 Central f West Wing -�f Access control � l East Wing 4closed pelivery Facility WMC Redevelopment Master Plan p n - ° ° Q- ° I Conceptual Site Plan W. r - Vail, Colorado Wrap Up Helipad Meadow Drive traffic Delivery and Service Parking Future Expansion Potential / Middle Cre ek ' f / `--- -, Hrlii�, �rtRuilding � Corridor Liquid oxygen — �, Largc truck I drlivery tient access to West of � L� New. Front Door ` - -- t to VVMC-\` Medical I _� I } Redesi Professional gned „ Building parking l g P g ot Central West Wing Wing f -�f Access control � l East Wing )nclosed _ -- pelivery Facility VVMC Redevelopment Master Plan Conceptual Site Plan W. r - Vail, Colorado 2/3/2D15 - - - - -- End of Presentation 2/3/2015 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: February 3, 2015 ITEM /TOPIC: Town Manager's Report: 1) Results of Noise Preference Survey for 1 -70 Underpass Project ATTACHMENTS: Results of Noise Preference Survey 2/3/2015 ►owx of vn' 1[1 TOWN OF 0 VAIL � Memorandum To: Mayor and Town Council From: Patty McKenny, Town Clerk Date: January 29, 2015 Subject: Results of Noise Preference Survey for 1 -70 Underpass Project The results of a preference survey to determine if noise walls will be built as part of the 1 -70 Vail Underpass project will be reviewed during the Town Manager's report. The results of the survey will be posted to the project page on the town's website at vailgov.com after the Town Clerk's Office certifies the results on Monday, February 2, 2015. There are 203 "benefiting receptors" eligible to take part in the preference survey conducted by the town and the Colorado Department of Transportation with a total of 406 preferences allotted. Of those 406, the Vail Town Council has been credited with 38 responses "for" the noise wall and 100 responses "against" the noise wall. The action was taken during the Town Council's Jan. 20 meeting and represents the town's ownership of property impacted by the underpass project. Benefiting receptors are those units with outdoor spaces, such as decks and patios that would receive a noticeable noise reduction of 5 decibels or more as a result of installation of the noise walls. The underpass project, to be located midway between the Main Vail and West Vail exits, qualifies for construction of a noise wall on the north side of 1 -70. However, it will not be included in the project unless a majority of the benefiting receptors show support in the preference survey. 2/3/2015 ►owx of vn' 1[1 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: February 3, 2015 ITEM /TOPIC: Information Update: 1) December 2014 Sales Tax 2) January 2015 Revenue Highlights 3) Electronic Message Boards with Real Time Road Conditions ATTACHMENTS: December 2014 Sales Tax Memorandum January 2015 Revenue Highlights Electronic I70 Road Condition Messaging Board Memo 2/3/2015 MEMORANDUM January 28, 2015 To: Vail Town Council Stan Zemler Pam Brandmeyer Kathleen Halloran From: Sally Lorton Re: December Sales Tax I estimate Vail will collect another $39,000 in December sales tax to bring collections to $3,810,212. If so, December will be up 13.5% or $451,668 from the amended budget and up 11.3% or $388,034 from December 2013. Year to date would be up 8.5% or $1,867,804 from 2013. The year to date and full year budgets have been amended by $1,100,000 to reflect collections earlier in the year. Year to date revenue would be up 8.5% or $1,867,803 from the original budget and 3.3% or $767,803 from the amended budget. 2/3/2015 Month 2003 2004 2005 2006 2007 2008 Town of Vail Sales Tax Worksheet 1/28/2015 2009 2010 2011 2012 2013 Budget 2014 Collections Budget variance % Change from 2013 % Change from Budget January 1,997,091 2,225,841 2,275,967 2,597,985 2,783,306 2,976,655 2,619,673 2,564,383 2,795,688 2,855,524 3,145,620 3,482,239 3,483,145 906 10.73% 0.03% February 2,111,163 2,362,825 2,429,377 2,527,130 2,718,643 3,071,615 2,588,889 2,577,360 2,803,136 2,994,580 3,267,351 3,476,412 3,477,318 906 6.43% 0.03% March 2,372,942 2,344,178 2,785,101 2,852,954 2,986,446 3,327,304 2,504,567 2,685,004 3,143,418 3,185,859 3,650,157 3,785,833 3,788,084 2,251 3.78% 0.06% April 871,468 992,157 915,554 1,280,324 1,330,740 1,098,918 1,235,941 1,156,934 1,191,690 1,183,087 1,069,186 1,279,493 1,280,546 1,053 19.77% 0.08% May 428,919 411,595 458,770 449,283 545,874 622,103 516,150 421,925 473,292 487,739 563,602 606,531 607,634 1,103 7.81% 0.18% June 742,755 732,113 834,913 805,362 953,017 918,061 717,233 873,765 895,951 963,143 1,023,801 1,151,770 1,153,152 1,382 12.63% 0.12% July 1,075,532 1,128,514 1,166,183 1,255,243 1,265,781 1,397,842 1,121,860 1,228,767 1,481,329 1,573,499 1,654,161 1,821,086 1,829,009 7,923 10.57% 0.44% August 1,029,446 994,445 993,985 1,055,614 1,162,746 1,349,795 1,068,391 1,147,352 1,310,471 1,380,710 1,507,048 1,517,611 1,674,720 157,109 11.13% 10.35% September 679,208 757,033 795,807 832,549 908,318 834,569 753,754 761,425 889,945 978,037 994,135 999,126 1,053,845 54,719 6.01% 5.48% October 508,092 532,537 566,173 614,396 688,519 662,767 581,033 594,362 623,420 644,577 755,133 742,761 750,117 7,356 - 0.66% 0.99% November 591,269 623,646 713,117 799,582 747,877 719,109 651,873 701,075 788,430 825,873 947,627 878,595 960,021 81,426 1.31% 9.27% December 2,171,098 2,362,095 2,549,032 2,771,258 2,821,871 2,652,628 2,553,974 2,963,763 3,184,645 2,973,826 3,422,178 3,358,544 3,771,212 412,668 10.20% 12.29% Total 14,578,983 15,466,979 16,483,979 17,841,680 18,913,138 19,631,366 16,913,338 17,676,115 19,581,415 20,046,454 21,999,999 23,100,000 23,828,803 728,803 8.31% 3.15% 2/3/2015 TOWN OF VAIL REVENUE HIGHLIGHTS February 1, 2015 Sales Tax Upon receipt of all sales tax returns, December collections are estimated to be $3,810,212 up 11.3% from last year and up 13.5% compared to budget. Year to date collections of $23,867,803 are up 8.5% from the prior year and up 3.3% from budget. Inflation as measured by the consumer price index was up 0.8% for December and 1.6% for the year. The annual amended budget totals $23.1 million. Real Estate Transfer Tax (RETT) RETT collections through December 31 total $6,722,693 up 45.1% ($2.1 M) from this time last year. The significant increase is mainly due to the purchase of residential properties. So far this year there have been 10 properties sold for over $10 million, 21 properties sold between $5 and $10 million and 43 properties sold between $2.5 and $5 million. These properties account for $4.2 million, or 63% of the total collections year to date. The amended annual 2014 RETT budget currently totals $5.9 million. Construction Use Tax Use Tax collections total $1,803,145 year -to -date compared to an amended annual budget of $1.8 million. Construction Use Tax is up 33% from collections this time last year. Parking Revenue Season to date: Pass sales from November through January 26 total $694,935, up 11.9% from prior winter season. Daily sales from the parking structures from November through January 26 total approximately $1.8 million, up 16.8% from the prior winter season. Summary Across all funds, year -to -date total revenue of $58.8 million is up 3.6% from the amended budget and up 14.4% from prior year, mainly due to increases in Sales Tax, Construction Use Tax, Construction Fees and RETT collections. 2131/2015 TOWN OF UAIt MernorandUrn To: Town Council From: Greg Hall, Public Works Director Date: February 3, 2015 Subject: Electronic Message Boards with Real Time Road Conditions Town staff was asked to contact representatives from the Colorado Department of Transportation (`CDOT ") to pursue the placement of electronic message boards with real time CDOT road condition information within the base areas of Vail Village and Lionshead to create awareness before guests reach the parking structures. Staff has researched the hardware and communication requirements for CDOT to provide the feed. The cost of the variable message signs is approximately $10K per sign with a 6 -8 week lead time. Based on the cost and timing, staff has not moved forward with this project. This is because CDOT is currently in final negotiations with a software /hardware vendor for a kiosk project that would provide road conditions throughout the 1 -70 corridor. This project presents an opportunity for significant cost savings for the TOV by using their programming and potentially using the signs that would become part of this new initiative. Currently TOV is using the same vendor for its digital displays in the Lionshead Welcome Center which would allow for continuity in use of the new programming and equipment. Staff will continue to work with CDOT to establish this partnership as the project proceeds. 2/3/2015 TOWN OF VAI N VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: February 3, 2015 ITEM /TOPIC: Matters from the Mayor, Council and Committee Reports 2/3/2015 TOWN OF VAI N VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: February 3, 2015 ITEM /TOPIC: Adjournment (estimated 4:20 pm) NOTE: UPCOMING MEETING TOPICS AND ESTIMATED TIMEFRAMES BELOW (ALL ARE APPROXIMATE DATES AND TIMES AND SUBJECT TO CHANGE) THE NEXT REGULAR VAIL TOWN COUNCIL MEETING WORK SESSION WILL BEGIN AT APPROXIMATELY 12:30 P.M. (or TBD), TUESDAY, FEBRUARY 17, 2015 IN THE VAIL TOWN COUNCIL CHAMBERS. Ongoing agenda items DRB /PEC updates WS - 15 min.; Information Updates Attachments: WS - 15 min.; Executive Session items: 30 min.; Consent Agenda: 5 min.; Town Manager Report: 5 min. Other future agenda items: Employee Housing Policy Discussion - 2/17 Vail Valley Medical Center: helipad location and design proposal - 2/17 Swearing in of new fire chief - 2/17 Municipal Site (Pros & Cons) - 2/17 Chamonix Employee Housing Project - 2/17 First Reading of Rentals By Owners Ordinance - 2/17 First Reading of Disposable Bag Waste Ordinance - 2/17 Cornerstone request for time extension - 2/17 Vail Valley Medical Center: parking, building massing, architecture, Meadow Drive /Streetscape, Middle Creek, Procedural Considerations, Traffic /Circulation, Loading /Delivery Service, Land Exchange Considerations - 3/3 Vail Valley Medical Center: Review Master Plan - final topics and request for final decision - 3/17 DRB /PEC /AIPP Interviews and Appointments - 3/17 Proposed future agenda items Council Action Plan Follow up: Keeping Vail in Leadership Position, Define Balanced Community, Parking & Transportation, Technology and Wayfinding Vail Municipal Site Redevelopment Cleanup Title 12, zoning amendments Fee Schedule Revisions Water Quality Update Bed Base Report Proposal TIF Update 2/3/2015