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HomeMy WebLinkAbout2015-03-11 Agenda and Supporting Documentation Town Council Regular SessionVAIL TOWN COUNCIL 0� REGULAR MEETING AGENDA TVWN OF VA10 VAIL TOWN COUNCIL CHAMBERS 75 S. Frontage Road W. Vail, CO 81657 6:00 P.M., MARCH 3, 2015 NOTE: Times of items are approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. ITEM/TOPIC: Citizen Participation (10 min. ) 2. ITEM/TOPIC: Consent Agenda: 1) Minutes from February 3, 2015 meeting 2) Minutes from February 17, 2015 meeting 3) Resolution No. 7, Series of 2015, A Resolution Approving an Amended Operating Plan and Budget of the Vail Local Marketing District, for its Fiscal Year January 1, 2015 Through December 31, 2015 (5 min. ) 3. ITEM/TOPIC: Any Action as a Result of Executive Session (5 min. ) BACKGROUND: This agenda item has been added to the regular meeting agenda in order to allow for any official action required as a result of the executive session. 4. ITEMITOPIC: Town Manager's Report 1) Vail Golf and Nordic Clubhouse Remodel Update (5 min. ) 5. ITEM/TOPIC: Vail Valley Medical Center Site Specific Redevelopment Master Plan A continuation of the public hearing process regarding the review of the proposed Vail Valley Medical Center Site Specific Redevelopment Master Plan (VVMC MP) and proposed amendment to the Vail Land Use Plan. The presentation at the this public hearing will focus more specifically on the various elements of the plan such as traffic circulation, loading/delivery, building mass and architecture, parking, potential land exchange, West Meadow Drive streetscape, South Frontage Road improvements, etc. (90 min) PRESENTER(S): George Ruther, Director of Community Development, Warren Campbell, Chief of Planning, Tom Braun, Braun & Associates Inc. ACTION REQUESTED OF COUNCIL: The Vail Town Council is being asked to listen to the presentation and ask questions of the staff, applicant and public regarding the proposed master plan. The Town Council is also being asked to continue this public hearing to its March 17, 2015 evening meeting. BACKGROUND: On February 17, 2015, the Vail Town Council held a public hearing on the requestto adopt a master plan for the Vail Valley Medical Center campus. T406?PJ&of the hearing was to present VVMC's plan for relocating the emergency helipadonto the VVMC campus as prescribed in the proposed Master Plan. Following the emergency helipad presentation, the Town Council voted in favor of continuing the public hearing to the March 3, 2015 meeting of the Vail Town Council. The purpose of this public hearing is to afford the applicant and staff an opportunity to present in greater detail, the various elements contained within the proposed master plan and provide members of the pubic an opportunity to participate in the master plan review process STAFF RECOMMENDATION: The Town staff recommends the Vail Town Council passes a motion continuing this public hearing to March 17, 2015. It is anticipated that the applicant and staff will be asking the Town Council to make a final decision on the master plan adoption and the land use plan amendment at the hearing on the 17th. Unless additional information is requested or additional review time is needed, the applicant and staff will be prepared to present the final version of the proposed master plan to the Town Council on the 17th. 6. ITEM/TOPIC: Second reading of Ordinance No. 1, Series 2015, an Ordinance amending Sections 4-1-2, 4-1-4, 4-3-1-2, and 4-3-2 of the Vail Town Code to clarify the Business License Fees for Short -Term Rentals within the Town and Requiring that Persons Offering Apartment Hotel, Lodging House, Guest House or Guest Ranch Lodging Services within the Town Must Post Their Sales Tax Account Number in all Advertisements. (15 min.) PRESENTER(S): Kathleen Halloran, Finance Director and Matt Mire, Town Attorney ACTION REQUESTED OF COUNCIL: Approve, amend or deny second reading of Ordinance 1, Series 2015. BACKGROUND: Please see attached memo. STAFF RECOMMENDATION: Approve, amend or deny second reading of Ordinance 1, Series 2015 7. ITEMITOPIC: Second Reading of Ordinance No. 2, Series 2015, an ordinance adopting Chapter 13 of Title 5 of the Vail Town Code establishing disposable bag requirements, including a disposable paper bag fee and providing for the collection and designation of such fee. (30 min.) PRESENTER(S): Kristen Bertuglia, Environmental Sustainability Manager ACTION REQUESTED OF COUNCIL: Approve, approve with modifications, or deny Ordinance No. 2 Series 2015. BACKGROUND: Ordinance No. 2 Series 2015 was approved by the Vail Town Council upon first reading on February 17, 2015, and implements a ban on single use plastic carryout bags and a $0.10 fee on single use paper carryout bags at grocery stores. STAFF RECOMMENDATION: Staff recommends the Vail Town Council approve Ordinance No. 2 Series 2015 upon second reading. 8. ITEMITOPIC: First reading of Ordinance No. 3, Series of 2015, An Ordinance Amending Sectio&O)T-0125and 3-3-3- of the Vail Town Code to Reduce the Minimum Required Number of Arts Board Members from Nine to Seven (10 min.) PRESENTER(S): Molly Eppard, Art in Public Places Coordinator, Matt Mire, Town Attorney ACTION REQUESTED OF COUNCIL: Consideration of Ordinance No. 3, Series of 2015, an Ordinance which reduces the number of Arts Board Members from nine to seven. Requested action is approval or amend with approval on first reading of ordinance. BACKGROUND: A proposal to reduce the number of members serving on the Vail Arts Board is outlined in the attached memo. 9. ITEM/TOPIC: Adjournment (8:50 pm) 3/3/2015 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: March 3, 2015 ITEM/TOPIC: Citizen Participation 3/3/2015 TOWN OF VAIN ►owx of vn' 1[1 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: March 3, 2015 ITEM/TOPIC: Consent Agenda: 1) Minutes from February 3, 2015 meeting 2) Minutes from February 17, 2015 meeting 3) Resolution No. 7, Series of 2015, A Resolution Approving an Amended Operating Plan and Budget of the Vail Local Marketing District, for its Fiscal Year January 1, 2015 Through December 31, 2015 ATTACHMENTS: Minutes from February 3, 2015 meeting Minutes from February 17, 2015 meeting Resolution No. 7, Series of 2015 3/3/2015 Vail Town Council Meeting Minutes Tuesday, February 3, 2015 2:00 P.M. Vail Town Council Chambers The regular meeting of the Vail Town Council was called to order at approximately 2:00 P.M. by Mayor Andy Daly. Members present: Andy Daly, Mayor Ludwig Kurz, Mayor Pro Tem Jenn Bruno Dale Bugby Dave Chapin Greg Moffet Margaret Rogers Staff members: Stan Zemler, Town Manager Matt Mire, Town Attorney Pam Brandmeyer, Assistant Town Manager Patty McKenny, Town Clerk The first item on the agenda was Citizen Participation with comments from Jim Lamont who requested a review of lighting at Ford Park with a suggestion to update the lights with timers so that there is adequate lighting for users when necessary but also then to reduce the lighting during the late night hours. The second item on the agenda was a DRB/PEC update with no concerns or questions. The third item on the agenda was the consent agenda: 1) Resolution No. 6, Series of 2015, A Resolution Approving an Intergovernmental Agreement Between the Town of Vail and Colorado Department of Transportation Regarding Vail - Bridge Road Structure Replacement; and Setting Forth Details in Regard Thereto Moffet moved to approve Resolution No. 6; Kurz seconded the motion and it passed unanimously (7-0). The fourth item on the agenda was the Vail Valley Medical Center Master Plan Report to the Vail Town Council on the recommendations forwarded by the Planning and Environmental Commission regarding the adoption of the Vail Valley Medical Center Site Specific Redevelopment Master Plan (VVMC MP) and amendments to the Vail Land Use Plan. Additionally, a presentation on the proposed VVMC MP was provided by the VVMC team to familiarize the Town Council and public as to its format and contents with a focus on the 1) road map/review process, 2) overview of the VVMC Master Plan, and 3) review of the PEC recommendations. George Ruther, Director of Community Development, Warren Campbell, Chief of Planning, Tom Braun, Braun and Associates, were presenters on this topic. The Vail Town Council was asked to continue the public hearing of Resolution Nos. 3 and 4, Series of 2015, to its March 17, 2015, public hearing. There was a review of the many community meetings held, the goals identified by VVMC, the collaboration by many consultants, staff, boards, and community, and ultimately how the redevelopment will improve their services offered to the community. Mayor Daly opened the public hearing on this topic at this time. Town Council Meeting Minutes of February 3, 2015 Page 1 3/3/2015 Tom Braun presented the basis for the redevelopment of the medical campus related to building space deficiencies, addressing parking issues, repurposing building locations and a conceptual plan was presented. There was a detailed review of the 13 town & community objectives that were identified in the process: 1. Provide for a future emergency air ambulance helipad on the hospital site. 2. Provide for adequate on site loading and delivery services which minimizes negative impacts on the neighborhood. Special consideration should be given to relocating this use to gain access to the VVMC Campus from the South Frontage Road. 3. Address emergency vehicle circulation to and from the site. 4. Address patient and employee vehicle circulation with an emphasis on use of the South Frontage Road for primary access. 5. Minimize the number of vehicle trips on West Meadow Drive to improve the pedestrian experience along the street. 6. Provide for pedestrian circulation north and south through the hospital site to connect the South Frontage Road with West Meadow Drive. 7. Reduce the negative impacts of the hospital surface parking lot on the Middle Creek riparian corridor. 8. The hospital use is currently non -conforming with regard to minimum parking requirements. All future planning should ensure full compliance with the parking requirements. 9. Work with the Town of Vail and neighboring property owners to identify the most appropriate location of vehicle access off the South Frontage Road. This shall also take design options into consideration. 10. The Town of Vail is willing to consider design and master plan options which include the use of Lot 10 and the town's municipal center site. 11. Address the existing zone district designation of the US Bank Building. 12. Provide opportunities for growth and expansion of the VVMC Campus to ensure the growing health care needs of the community are met. 13. Ensure that the mechanical equipment needs of the medical center are met on site and seek to minimize any unintended consequences. He noted that while progress has been made on these objectives, there is more work to be done. Mayor Daly accepted public input as follows, including both council and community: Chapin expressed concern about services that would be impacted due to construction Bugby expressed concern about design, architecture and massing of the buildings along with pedestrian flow, building heights and housing Chris Romer, Vail Valley Partnership, expressed support of the redevelopment with a Resolution adopted by the VVP Board Jim Lamont, Vail Homeowner's Association, requested that PEC materials be distributed to town council members Bruno left the meeting at this time. The public hearing was closed. Warren Campbell then presented the PEC recommendations and modifications which were noted were incorporated into the plan revisions already. He reminded everyone the helipad discussion would occur at the February 17 meeting. After some further discussion, Moffet moved to continue the public hearing until February 17; Rogers and Kurz seconded the motion and it passed unanimously. The fifth item on the agenda was the Town Manager's Report which highlighted the results of a preference survey to determine if noise walls will be built as part of the 1-70 Vail Underpass project. Patty McKenny, Town Clerk, reported on the results noting there were 203 Benefiting Receptor Units surveyed, with each unit survey counted twice, once for the owner and once for the occupant, for a total of 406 survey preference counts. She submitted that there were 105 surveys cast by owner/occupants not in favor of the noise wall and there were 75 surveys cast by owner/occupants in favor of the noise wall. Approximately 89 percent of the surveys were returned which included 180 surveys collected. Of the total 406 survey counts, 59 percent were against the noise wall and 41 percent were in favor of the noise wall. The sixth item on the agenda was the information updates; Town Council Meeting Minutes of February 3, 2015 Page 2 3/3/2015 1) December 2014 Sales Tax Kathleen Halloran, Finance Director, presented a brief update related to sales tax collection noting another estimated $39,000 in December sales tax to bring collections to $3,810,212. If that were the case she noted the following: ■ December up 13.5% or $451,668 from the amended budget ■ December up 11.3% or $388,034 from December 2013. ■ Year to date would be up 8.5% or $1,867,804 from 2013. ■ Year to date and full year budgets have been amended by $1,100,000 to reflect collections earlier in the year. ■ Year to date revenue would be up 8.5% or $1,867,803 from the original budget and 3.3% or $767,803 from the amended budget. 2) January 2015 Revenue Highlights 3) Electronic Message Boards with Real Time Road Conditions The seventh item on the agenda included Matters from the Mayor, Council and Committee Reports. Several reports were given including one from CAST related to the short term rentals study to be conducted and 2015 event highlights. The eighth item on the agenda was adjournment. There being no further business to come before the council, Moffet moved to adjourn the meeting and Kurz seconded the motion which passed unanimously, (7-0) and the meeting adjourned 4:20 p.m. Respectfully Submitted, Attest: Andrew P. Daly, Mayor Patty McKenny, Town Clerk Town Council Meeting Minutes of February 3, 2015 3/3/2015 Page 3 Vail Town Council Meeting Minutes Tuesday, February 17, 2015 6:00 P.M. Vail Town Council Chambers The regular meeting of the Vail Town Council was called to order at approximately 6:00 P.M. by Mayor Andy Daly. Members present: Andy Daly, Mayor Ludwig Kurz, Mayor Pro Tem Jenn Bruno Dale Bugby Dave Chapin Greg Moffet Margaret Rogers Staff members: Stan Zemler, Town Manager Matt Mire, Town Attorney Pam Brandmeyer, Assistant Town Manager Patty McKenny, Town Clerk The first item on the agenda was the swearing in of the new Fire Chief Mark Novak by Town Clerk Patty McKenny. Town Manager Stan Zemler then recognized Councilmember Jenn Bruno and Community Information Officer Suzanne Silverthorn for their roles and participation in the 2015 FIS Alpine World Ski Championships serving as the heads of the awards committee and the Joint Information C enter (JIC) respectively. The second item was on the agenda was Citizen Participation and no comments were made. The third item on the agenda was the consent agenda as follows: 1) Proclamation No. 1, Series of 2015 One Book, One Valley 2015 Mayor Pro Tem Ludwig Kurz read the proclamation at this time and Lori Barnes, Vail Town Librarian, spoke about some of the program highlights and book previews of The Cold Dish" by Craig Johnson. Moffet moved to approve the proclamation; Kurz seconded the motion and it passed unanimously (7-0). 2) Minutes from January 6, 2015 meeting Moffet moved to approve the minutes; Kurz seconded the motion. Bugby requested a revision to the minutes related to his comments about the maintenance impacts for the acrylic noise wall in relation to Gore Creek. The motion passed unanimously with suggested revisions (7-0). 3) Minutes from January 20, 2015 meeting Moffet moved to approve the minutes; Kurz seconded the motion which was approved unanimously (7-0). The fourth item on the agenda was recognizing the earlier executive session held during the work session; there was no action taken at this time. Moffet noted the discussion included the topic of possibly leasing town owned space as there has been interest from several groups about opening a grocery store in the village. Town Council Meeting Minutes of February 17, 2015 3/3/2015 Page 1 The fifth item on the agenda was the Town Manager's Report 1. Vail Municipal Site Redevelopment - Pros and Cons (Memo only) Zemler confirmed there would be no further evaluation done on relocating the municipal building to the Chamonix site; Council members were comfortable and supportive of the information presented and that the Chamonix site was not the appropriate location. 2. The Vail Community Meeting is scheduled for March 31, 2015. The sixth item on the agenda was Resolution No.5, Series of 2015, a resolution allowing for a one-year administrative extension to the lapse of approval for the Cornerstone Residences Approved Development Plan which is set to expire June 1, 2015, and setting forth details in regard thereto. Moffet moved to approve Resolution No. 5; Bugby seconded the motion. There was no public comment on the item and the motion passed unanimously (7-0). George Ruther, Director of Community Development, confirmed the council would review the application with an ordinance as final approval of the development plan. The seventh item on the agenda was the Vail Valley Medical Center (WMC) Site Specific Redevelopment Master Plan with a continued discussion regarding the adoption of the Vail Valley Medical Center Site Specific Redevelopment Master Plan (WMC MP) and amendments to the Vail Land Use Plan. Specifically, this public hearing was noted to focus on a presentation by the applicant, helicopter consulting experts, and staff on the proposed on-site emergency helipad. George Ruther, Director of Community Development, Warren Campbell, Chief of Planning, and Tom Braun, Braun and Associates were presenters on this topic. Ruther summarized a multitude of topics that surround the review and decision-making process that will take place the next few meetings. It was noted the evening's agenda on the helipad topic would address the following: 1. Introduction & Opening Remarks Doris Kirchner, President / CEO, VVMC, spoke about their mission in saving lives and the need for the medical helipad services to occur in only time sensitive cases and all safety precautions addressed. 2. Physician's Perspective - Dr. Reg Franciose & Dr. Jerry Greenberg & Dr. Jenna Rosenthal Information presented by the emergency room physicians addressed the following topics and supported their request to relocate the helipad and summarized that it is all about exceptional services and improved patient care: ■ Helicopter transport destinations, Helicopter transfer cases for 2012-13, Medical transfers (both helicopter & ambulance) 2013 ■ Noted the many criteria set forth to meet including federal and state compliance requirements and board of medical examiners involved with the guidelines and context for helicopter transports ■ Risk & safety measures were noted and how that contributes to helicopter transports and related risks and benefits ■ Comments about "time symptom onset to treatment" supporting the need for some cases which require a helicopter transport ■ Spoke about need to have this service for children's cases that require highly sensitive level 4 case — at risk patients 3. Paramedics Perspective — Chris Montera, Chief of Clinical Services for Eagle County Paramedic Services The presentation covered a review of the paramedic services related to helicopter operations. Town Council Meeting Minutes of February 17, 2015 3/3/2015 Page 2 Tom Braun, Braun and Associates, introduced the next two topics as follows: 4. HeliExperts International LLC - Rex Alexander Such items addressed included: Regulations and Guidance on Heliports, Hospital Heliports Safety Record, Heliports in Colorado, Basic Heliport Design Criteria (touchdown & liftoff areas), Urban Rooftop Hospital Heliports in the U.S. (final approach and takeoff area and safety area), Basic Heliport Airspace Criteria, VVMC Heliport and Airspace Proposal, Noise Comparison , Operational Considerations, and Impact on Neighboring Building Heights. In addition, the considerations evaluated included: Regulations, Advisory Circulars, and Best Practices, all of which assisted them in adopting the most conservative standards. He reviewed information related to the FAA airspace — straight -in and curved approach/departure path, and additional details of what was evaluated in order to determine the best location for a helipad location. In addition the prevailing local wind conditions were evaluated. This presentation suggested that a review was made of all four sites and the criteria were applied to each location. In summary site A which was closest to the South Frontage Road was determined to be the best location and was most respectful of the public domain areas. There were also diagrams shown that addressed: 1) VVMC proposed airspace and heliport airspace along with a shift of the heliport if the location were changed slightly due to a land swap between Evergreen Lodge and VVMC, 2) the recommended flight paths comparison and 3) details surrounding the noise comparison along with an approach angle evaluation. He also spoke about the flight profiles at the current heliport and there was a table presented that identified some of the current and proposed highlights to the components of the helipad. 5. Pilot's Perspective - Caycee Batterson This perspective addressed the history of the helipads, and industry born in Colorado, the pilot certifications required for high altitude helicopter flying, the increasing popularity of rooftop helipads, the culture and safety aspects of the industry, several safety statistics that are a result of safety inspections and regulations that have been put in place. He also strongly supported placing a weather station in the valley as it would be very beneficial to the community. 6. Helipad Building - Russ Sedmak, Heery Design Mr. Sedmak presented several slides showing the proposed helipad building, surrounding roadways and medical campus along with a description of the three floors to the building and the purposes of each level noting a 75 foot height to the building. The site diagrams showed the proposed changes to the medical campus and transporting route to the helipad location. The presentation was concluded at this time with Tom Braun noting the proposed location on the South Frontage Road as an ideal location as supported by the many consultants, VVMC personnel, and community with public input from many who see this as a needed service. Ruther reminded Council this was not the time for approving either the design or location as there would be more review when the applicant submits their conditional use permit application. It was noted the revised master plan for VVMC would be approved with one action from Town Council and final consideration of the plan is scheduled for the March 17 meeting. Mayor Daly opened the hearing to public input at this time and a couple of people spoke in support of the helipad location and services provided by VVMC in light of direct benefit of the services, such as David Bentley, Ed Swinford and Mark Heron. Others presented some concerns about the location of the helipad, such as Ronald Snow and Covell Brown, who cited the neighborhood is too greatly impacted by noise, there is not a protective zone, the FAA does not recommend this location in neighborhoods. Jim Lamont, Vail Homeowner's Association, commented on the need to understand the baseline decibel level and noise impacts and noted an article called "price of refusal" addressing pilots decision making in regard to these services provided. Town Council Meeting Minutes of February 17, 2015 Page 3 3/3/2015 The public hearing was closed for this topic at this time. Ruther submitted for the record public input from Kathleen Mayer. He closed by saying no decision was to be made at this time; he highlighted the next steps and thanked council for their time listening to all the information presented. Ray Stanton, Aviation Safety specialist, who was hired as the town's consultant to review all the materials, addressed the council at the request of Mayor Daly. He noted that many questions have been addressed and he had nothing further to add as his conclusion was there are no particular matters or topics that concern him at this time. Moffet moved to continue the hearing until the March 3, 2015, council meeting; Kurz seconded the motion and it passed unanimously (7-0). The meeting reconvened at 9:25 pm after a 5 minute break. The eighth item on the agenda was First reading of Ordinance No. 1, Series 2015, an Ordinance amending Sections 4-1-2, 4-1-4, 4-3-1-2, and 4-3-2 of the Vail Town Code to clarify the Business License Fees for Short -Term Rentals within the Town and Requiring that Persons Offering Apartment Hotel, Lodging House, Guest House or Guest Ranch Lodging Services within the Town Must Post Their Sales Tax Account Number in all Advertisements. Kathleen Halloran, Finance Director presented the ordinance highlighting ordinance components: ■ All short-term rental establishments, regardless of location of the management office would be required to pay a business license fee, currently proposed at $325 annually, with the per unit rate based on location of the rental unit ($17/unit in Zone 1 and $12.75/unit in Zone 2). The new "out of town" businesses paying this business license fee would be considered Zone 3 for the base rate charged. See the chart below for further clarification: Zone 1 Za* 2 ZN* 3 Base ` 20.00 5326.00 T325.OD Per uni fee 317.00 S72.75 Per unit basec Dr cc,lbn of mnml snit{s} fdlov ing Zone t we 2 flee stru�::re Zone 1 is defined as located from Cascade to Manor Vail south of 1-70; Zone 2 is defined as all other areas in town boundaries. Zone 3 is defined as out-of-town areas. ■ Owners renting two units or less, who are currently exempted from business license fees, would now be required to pay an annual business license fee of $150 if the unit(s) are rented more than 14 days per year. This is the same license fee charged to businesses categorized as "Home Occupation". This requires rental by owner, or "RBO" short-term rentals to include a sales tax account number on all advertisements. There was discussion about an effective date as either the first of the year 2015 or September 2015 as supported by the finance department in order to complete some education outreach. After some further discussion about the licensing for more than 14 day rentals, it was decided to keep this as part of the ordinance. Moffet moved to approve Ordinance No. 1, Series of 2015; Bugby seconded the motion and noted some input from the lodging community. Public input was invited and hearing none there was unanimous support of the motion (7-0). The ninth item on the agenda was First Reading of Ordinance No. 2, Series 2015, an ordinance adopting Chapter 13 of Title 5 of the Vail Town Code establishing disposable bag requirements, including a disposable paper bag fee and providing for the collection and designation of such fee. Kristen Bertuglia, Environmental Sustainability Manager, presented the background with this item as an ordinance that was addressing single use plastic shopping bags as an environmental concern as one way many communities across the world have attempted to fulfill waste diversion goals similar to those adopted by the Town of Vail. She presented Ordinance No. 2 which sets forth Phase 1 of the Town's Kick the Bag Habit Program prohibiting grocers from providing single use disposable plastic carryout bags at the point of sale, and requires a fee of $0.10 be applied to single use paper carryout bags. It was noted that Phase 2 of Town Council Meeting Minutes of February 17, 2015 Page 4 3/3/2015 Ordinance No. 2 will apply to all retail stores within town boundaries. The details of the ordinance were outlined in the council memo and summarized as follows: 1. A phased approach in which the policy would apply to grocery stores in year one and all retail stores in year two 2. A ban on single use disposable plastic bags 3. A $0.10 fee on paper bags 4. A fully defined and environmental use for the portion of the $0.10 fee that is retained by the Town of Vail 5. A reduction in the percentage of fee allowable for retention by the grocery stores over time 6. A fully supported program in which the Town provides education, outreach, and reusable bags 7. A Phase 1 effective date of August 1, 2015 8. A Phase 2 effective date of August 1, 2016 There was council input on the ordinance as follows: Daly proposed not charging for the paper bag and was not in favor of the % split between the Town and the grocery store. Rogers supported a program that would promote behavior change trying to keep it simple for grocers and for retailers during phase 2. Moffet expressed concern that the fee looks like a tax and inquiring what the funds would be used for, something specific or general Mire noted the fee collections must be earmarked for certain expenditures and noted his legal opinion that this is not considered a tax and the legislation drafted complies with Colorado State Statutes. Rogers moved to approve Ordinance No 2, Series of 2015; Kurz seconded the motion. Further input was given by council members: Bugby expressed concerns and was not necessarily supportive of the approach but noted he wanted to rid us of the single use plastic bags as he would prefer to ban the plastic and be done Chapin spoke about the need to phase the program with some fee, banning plastic, and noting the younger generations expect this effort. Bruno requested there should be a fee for paper as it also has a carbon footprint and is against sharing the fee, prefers a fee imposed on both paper & plastic and to allow grocers to keep the money. Mayor Daly asked for public input at this time and Gwen Scapello, resident, requested that careful consideration be given to identify what reusable bags are acceptable. Mayor Daly asked for further review of this request. The motion was voted upon and passed. (4-3; Bruno, Bugby, Moffet - opposed). There were requests to consider on second reading a 1) fee on both paper and plastic, and 2) a review of municipalities where this legislation has been adopted to see if behavior has changed. Town Council Meeting Minutes of February 17, 2015 Page 5 3/3/2015 The tenth item on the agenda was adjournment. There being no further business to come before the council, Moffet moved to adjourn the meeting and Kurz seconded the motion which passed unanimously, (7-0) and the meeting adjourned 9:55 p.m. Respectfully Submitted, Attest: Andrew P. Daly, Mayor Patty McKenny, Town Clerk Town Council Meeting Minutes of February 17, 2015 3/3/2015 Page 6 RESOLUTION NO.7 SERIES OF 2015 A RESOLUTION APPROVING AN AMENDED OPERATING PLAN AND BUDGET OF THE VAIL LOCAL MARKETING DISTRICT, FOR ITS FISCAL YEAR JANUARY 1, 2015 THROUGH DECEMBER 31, 2015 WHEREAS, the Town of Vail (the "Town"), in the County of Eagle and State of Colorado is a home rule municipal corporation duly organized and existing under the laws of the State of Colorado and the Town Charter (the "Charter"); and WHEREAS, the members of the Town Council of the Town (the "Council") have been duly elected and qualified; and WHEREAS, C.R.S. §29-25-110 requires the Council's annual approval of the operating plan the Vail Local Marketing District (the "VLMD"). NOW THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF VAIL, COLORADO THAT: Section 1. The Council approves the operating plan and budget of the VLMD for marketing related expenditures beginning on the first day of January, 2015, and ending on the 31St day of December, 2015. Section 2. This Resolution shall take effect immediately upon its passage. INTRODUCED, PASSED AND ADOPTED at a regular meeting of the Town Council of the Town of Vail held this 2nd day of March, 2015. Andrew P. Daly, Town Mayor Attested: Patty McKenny, Town Clerk Resolution No. 7, Series of 2015 3/3/2015 TOWN OF VAIN VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: March 3, 2015 ITEM/TOPIC: Any Action as a Result of Executive Session BACKGROUND: This agenda item has been added to the regular meeting agenda in order to allow for any official action required as a result of the executive session. 3/3/2015 ►owx of vn' 1[1 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: March 3, 2015 ITEM/TOPIC: Town Manager's Report 1) Vail Golf and Nordic Clubhouse Remodel Update ATTACHMENTS: Golf Course and Nordic Center Update Memorandum Golf Course and Nordic Center Renderings 3/3/2015 TOWN OF Memorandum TO: Vail Town Council FROM: Stan Zemler Town Manager, Greg Hall, Director of Public Works and Transportation Chris Penney NV5 DATE: March 3, 2015 SUBJECT: Vail Golf and Nordic Clubhouse Remodel Project Update PURPOSE The purpose of this item is to present an update on the Golf and Nordic Center remodel project. • Project schedule • Series of next steps for advancing the project forward BACKGROUND The Golf Course and Nordic Center Clubhouse remodel project is a partnership between the Town of Vail (TOV) and the Vail Recreation District (VRD). The project envisioned a significant remodel of the existing clubhouse and an addition to provide a banquet room space and support areas. The project is being funded with a portion of the conference center fund ballot initiative was approved by voters in the fall of 2011. The banquet room space addition is an effort to sustain and grow Vail's economy. The Town of Vail (TOV) has hired NV5 to provide Owner's Representation Services for the Golf and Nordic Clubhouse Project. CURRENT PROJECT ACTIVITIES The following is a general summary of the Town of Vail — Golf Clubhouse remodel project status. Design Consultant Renegotiation: 1. The agreement with the structural engineer has been competitively re -bid, and a final fee arrangement has been established with Monroe Newell. 2. The agreement with the civil engineer has been competitively re -bid, and a final fee arrangement has been established with Marcin Engineering. 3. A revised scope and fee has been evaluated with the Mechanical, Electrical and Plumbing (MEP) engineer, and a final fee arrangement has been established with Architectural Engineering Consultants, Inc. 4. Zehren Associates in finalizing an additional services authorization amendment to their existing contract. We anticipate the document will be ready for final approval the week of 2/23/15. Kitchen Consultant: 1. A Request for Qualifications and Proposals was issued on 2/10/15. The current distribution includes six potential candidates. 2. Three responses to the RFQP were rTS Sn 2/24/15. The selection committee will review the responses and on 2/25/15. CMGC Selection: 1. The Construction Management/General Contractor (CMGC) Request for Qualifications and Proposals will be distributed to interested candidates on 2/23/15. 2. The selection committee will determine a shortlist of candidates to be interviewed on 3/31/15, followed by a recommendation of award to the Town Council. Temporary Structure: 1. The team is pursuing an option to utilize a rented mobile office, which we believe will be the most economical solution. In doing so, the Owner has accepted the following compromises: a. The trailer will have 2 restrooms, supplemented by the Starter Shack for the golf season. Additional/temporary restroom facilities may be needed for larger Golf and Nordic events. b. The trailer will meet the square footage needs for golf and Nordic, but some additional offsite storage may be necessary for retail back stock. 2. NV5 is collecting additional information from potential vendors and will confirm code requirements can be accommodated 3. The details of the tent structure will also be refined (ie. Size, and road surface requirements) 4. Once the Owner and Community Development determine the mobile office will meet the town codes and standards, we will engage the design team to prepare the necessary documents for formal entitlement submittals. Design/Schedule: 1. Zehren and the Town of Vail are moving forward with Design Option 5.1. which was approved by the Planning and Environmental Commission. 2. The design team will receive a formal Notice to Proceed no later than 2/27/15. 3. NV5 will present an updated design schedule for review and discussion on 2/18/15. The schedule will include a preliminary Design Review Board (DRB) meeting, Town Council meeting, followed by the final DRB meeting. DRB meeting will begin in April 2015. 4. The design schedule will require a diligent effort to stay on task, but a permit is anticipated by mid-August, in preparation for Contractor mobilization on 9/8/15. V. PROJECT NEXT STEPS a. Regroup all consultants to determine what additional due diligence studies are needed. b. Allow Zehren to work through Value Engineering options with the Owner and prepare the DRB submittal package. c. The CM/GC selection process will result in additional cost estimates from multiple firms to validate the budget prior to proceeding past 50% Design Development. d. At the conclusion of Design Development, consider executing a final GMP to lock in costs and avoid additional escalation risk. e. Begin construction in September 2015 f. Complete the construction within 10-12 months. VI. ACTION REQUESTED No Town Council action is requested at this time. VII. ATTACHMENTS a) Building Elevations 2 3/3/2015 3 3/3/2015 4 3/3/2015 5 3/3/2015 A 3/3/2015 T3 d I I 7 8 9 I I 1 T E F G z r +fir r 44Z PMSH5PIEVENT ENTRY E T EXTERIOR ELEVATION -a Mfg, = 1'-CiF. +42' — EVENT SPACE PR0SR-5PiEVE N T ENTRY 1SOUTH EXTERIOR ELEVATION 2-0 1 i,/$' ip 1'tr I� u La LU .w Lu z CIE r 21 z o 13F Ll ul: r� LLJ wi 461 LLJr N u ® J 0. z LLJ 0 Z Lu un 0 Z) J L0 J0 R wr > U < UJZ) J ft DATE +Dff A MOWN pmc e team INCx C 10/31/12 PEC REVISIONS KEY PL464 rEXTTEIRIOR ELEVATIONS ff2145 112 CMAVM ft cm im TR'w' �1F rDB� _ A2*0 AS SHOWN 4 4 4 � 4 40 .,I H, G F (E) 3/3/2015 I. 44"-F GRJLL'E +Az EVENT SPACE 0 CART &ARN 0 -1,32'-F ---CRAWL SPACE 4� EAST EXTERIOR ELEVATION +08' 'b MAX BLDG PT o44j" GRILL ;— +-'. 2 - EVENT SPACE CART EkARN NORTH EXTERIOR ELEVATION 0 �2 Ug w LLJ Z z LLI Z ck z < z u 2 c U L6P CL CL yo_coq� z 1� z < 'c %Z uwl f I I U15 La z LU z o Lda LLA z LU 00 z C) LLJ 0 0 ce � 4 � -d Z LLJ (Z) < U#) 0 LLM u Z) j 0 < 0 > ol U .j Z) momomp < �j u omw FOR: hhva DA71 CCOAmeir A 091V2 PECV030211W11 a team mvL1wKm4= C 10/31/12 PEC REVISIONS KtY PLAN EXTERIOR ELEVATIONS MxxwTNU� 0RJQN TE OA () 2 7 45 09/13/12 AAWN any W m c""'y TLVOy DB DB DB %+Wr NO. All i scAm AS SHOWN Towx of vn' 1[1 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: March 3, 2015 ITEM/TOPIC: Vail Valley Medical Center Site Specific Redevelopment Master Plan A continuation of the public hearing process regarding the review of the proposed Vail Valley Medical Center Site Specific Redevelopment Master Plan (VVMC MP) and proposed amendment to the Vail Land Use Plan. The presentation at the this public hearing will focus more specifically on the various elements of the plan such as traffic circulation, loading/delivery, building mass and architecture, parking, potential land exchange, West Meadow Drive streetscape, South Frontage Road improvements, etc. PRESENTER(S): George Ruther, Director of Community Development, Warren Campbell, Chief of Planning, Tom Braun, Braun & Associates Inc. ACTION REQUESTED OF COUNCIL: The Vail Town Council is being asked to listen to the presentation and ask questions of the staff, applicant and public regarding the proposed master plan. The Town Council is also being asked to continue this public hearing to its March 17, 2015 evening meeting. BACKGROUND: On February 17, 2015, the Vail Town Council held a public hearing on the requestto adopt a master plan for the Vail Valley Medical Center campus. The purposeof the hearing was to present VVMC's plan for relocating the emergency helipadonto the VVMC campus as prescribed in the proposed Master Plan. Following the emergency helipad presentation, the Town Council voted in favor of continuing the public hearing to the March 3, 2015 meeting of the Vail Town Council. The purpose of this public hearing is to afford the applicant and staff an opportunity to present in greater detail, the various elements contained within the proposed master plan and provide members of the pubic an opportunity to participate in the master plan review process STAFF RECOMMENDATION: The Town staff recommends the Vail Town Council passes a motion continuing this public hearing to March 17, 2015. It is anticipated that the applicant and staff will be asking the Town Council to make a final decision on the master plan adoption and the land use plan amendment at the hearing on the 17th. Unless additional information is requested or additional review time is needed, the applicant and staff will be prepared to present the final version of the proposed master plan to the Town Council on the 17th. ATTACHMENTS: Town Council Memorandum Power Point Presentation Amended VVMC MP 01272015 VVMC MP Appendices Public Comment E-mails 3/3/2015 TOWN OF 0) VAIL' Memorandum TO: Vail Town Council FROM: Community Development Department DATE: March 3, 2015 SUBJECT: Vail Valley Medical Center Site Specific Redevelopment Master Plan — Presentation on Traffic Circulation/South Frontage Road, Loading/Delivery, Architecture/Bulk & Mass/Site Design, Parking, Employee Housing Mitigation, Land Exchange, Middle Creek and West Meadow Drive Streetscape Presentation and February 17th Meeting Follow Up I. SUMMARY On February 17, 2015, the Vail Town Council held a public hearing on the request to adopt a master plan for the Vail Valley Medical Center campus. The purpose of the hearing was to present VVMC's plan for relocating the emergency helipad onto the VVMC campus as prescribed in the proposed Master Plan. Following the emergency helipad presentation, the Town Council voted in favor of continuing the public hearing to the March 3, 2015 meeting of the Vail Town Council. The purpose of this public hearing is to afford the applicant and staff an opportunity to present in greater detail, the various elements contained within the proposed master plan and provide members of the pubic an opportunity to participate in the master plan adoption process. II. FEBRUARY 17, 2015 MEETING FOLLOW UP The Vail Town Council held a public hearing on February 17, 2015 to discuss the proposed emergency helipad design and location on the VVMC campus. During the course of the discussion a number of questions were raised, the majority of which were answered at that time. What follows below are written responses to the questions. What is the baseline decibel level of noise generated by helicopter use at the current emergency helipad location? Staff's Response During the applicant's presentation a general comparison of the sound levels of the existing helipad and the proposed helipad location was provided. This comparison considered seven different "noise receptor" locations and estimated the relative change in noise that would be expected from the J*Oad locations. According to the expert's information, the potential increase in noise levels (+/- 5-6 decibels) created as a result of the relocation of the emergency helipad to the VVMC campus site is marginally, if at all, audible to the human ear. Title 5, Public Nuisances, of the Vail Town Code prescribes regulations for prohibited levels of noise generated by various land uses within the Town of Vail. Specifically, Section 5-1-7 (f)(1), Noise Prohibited, Exceptions, of Title 5 states, "the maximum permissible noise limits for the times and zones specified in subsection D of this section shall not apply to sound emitted from the following: 1. Any authorized emergency vehicle when responding to an emergency call or acting in time of an emergency." Town staff has determined that an emergency helicopter is an emergency vehicle for the purposes of determining compliance with the provisions of Title 5 and Section 5-1-7 of the Vail Town Code. As such, the noise regulations shall not apply to the operation of an emergency helipad or emergency helicopters on the VVMC campus. Similar to other permissible land uses and operations which shall be exceptions to the noise regulations, such as any snow making equipment and the bells and chimes which toll between the hours of 7:00 am and 7:00 pm from the Town's clock towers, emergency helicopters are an excepted activity within a mountain resort community. A base line decibel level of noise from the existing helipad has not been provided. It should be noted that the Master Plan states that as an element of the CUP application for the East Wing and Helipad Building VVMC will provide an Environmental Impact Statement (EIR). It is assumed that noise impacts will be addressed in the EIR 2. What additional special requirements, if any, should the Town of Vail consider to further reduce risk if an approval were granted for the use of a new emergency helipad located on the VVMC campus? Staff's Response Replacement of the existing ground helipad with a rooftop helipad provides a number of safety benefits in and of itself, including but not limited to security, improved airspace design, fire safety, lighting, etc. Based upon the testimony and evidence presented at the public hearing on February 17, 2015, the Town staff recommends that the Town Council directs the applicant to amend the proposed language of the master plan to include provisions for the following items to be addressed at the time that a conditional use permit for the operation of an emergency helipad is reviewed in the Town's development review process: 1) Installation and operation of an approved, on-site automated weather observing system (AWOS) 2) Install an aviation approved wind sock, lighting, etc. atop the new helipad building 3) Preparation and use of pilot briefing sheets and an operational training and reference manual for the VVMC emergency helipad to ensure that the emergency helicopter pilots using the emergency helipad are informed in Town of Vail 3/3/2015 Page 2 advance of any unique conditions, circumstances, or factor that must be considered when flying in or out of Vail. 4) Preparation of an Emergency Action Plan PRESENTATION OF PLAN ELEMENTS A schedule for the review of the proposed Vail Valley Medical Center Master Plan by the Vail Town Council was established prior to the start of the review process. The purpose of the schedule was to inform members of the public interested in the participating in the master plan adoption process of the intended order of review of the master plan topics, to provide structure and predictability to the review process, and to ensure that the process didn't seemingly go on without end. According to the schedule four meeting dates were set. The first two meetings were intended to provide an overview of the proposed master plan and a presentation on the proposed emergency helipad design and location on the VVMC campus. The final two meetings were intended to address the remaining elements of the Master Plan and a final decision by the Vail Town Council on the proposed VVMC Master Plan. A final decision on the adoption of the VVMC Master Plan is currently set for Tuesday, March 17, 2015. In keeping with the established schedule this presentation will focus on the following elements of the plan: • Parking • Building Massing/Architecture • Meadow Drive/Streetscape • Employee Housing • Middle Creek • Procedural considerations (zoning, MP land use designations) • Traffic/Circulation • Loading/Delivery Service • Land Exchange Considerations The VVMC Master Plan addresses each of the plan elements listed above. What follows is a brief summary of the key aspects of each of elements as prescribed within the Master Plan. Additional information from the Master Plan will be presented during the Council's discussion on March 3rd 1. Parking • A major element of the expansion is to bring VVMC into conformance with the Town's parking requirements and standards. Significant increases in the number of on-site parking spaces will be provided in a new, multi-level parking garage beneath the East Wing. In addition to creating new on-site parking spaces, VVMC's parking plan will also include the use of employee shuttles, employee/ECO bus passes and other parking management solutions. Town of Vail 3/3/2015 Page 3 2. Building Mass/Architecture • Expansion plans estimate an approximate 100,000 square foot (+/-50%) increase in size of the buildings on the campus. • A new +/- 75 foot tall, +/- 12,000 square foot helipad building would be constructed to accommodate an on-site emergency helipad. • The West Wing will include a new fourth floor and the East Wing will be three floors along Meadow Drive. • A variety of design strategies for addressing the mass and scale of additions are provided in the Master Plan. These include, among other things recommendations for mansard roofs, variation in building heights, off -sets in building footprints, and building stepbacks at upper levels. • Exterior building materials are recommended to be consistent with the existing materials and forms found in the existing Central Wing of the Campus. 3. Meadow Drive/Streetscape • Appropriate physical and visual relationships between the hospital and the pedestrian corridor along West Meadow Drive are recommended. • New outdoor spaces are recommended to create interest and activity along the street edge. • Public art is recommended • Mechanical equipment should be screened and architectural integrated into the design of the building. 4. Employee Housing • The VVMC will comply with the requirements of Chapter 12-23, Commercial Linkage, Vail Town Code. • Statements in the plan speak to the incompatibility of residential uses and institutional use on the site and that off-site mitigation will be pursued. • The employee mitigation method and location will be evaluated through the CUP process pursuant to the requirements of Chapter 12-23, Commercial Linkage, Vail Town Code. 5. Middle Creek • Improvements to existing storm water run off practices (i.e. installation of gutters, oil/sand separators, bio-swales or similar features) is recommended. • Enhancements to the riparian corridor vegetation is recommended. • Improved demarcation of the parking area is recommended. • Implementation of best practices for snow storage/removal is recommended. 6. Procedural considerations (zoning, MP land use designations) • Re -zoning of the 10,000 square foot parcel VVMC recently purchased from the Evergreen Lodge from the existing LMU-1 district to the GU district. Town of Vail 3/3/2015 Page 4 7. Traffic/Circulation • +/-90% of the vehicle trips generated by the VVMC campus that currently use West Meadow Drive would be relocated to the South Frontage Road. • Interim access improvements to the Frontage Road will be completed with opening of the East Wing and the new "Front Door" to the campus. • Permanent Frontage Road improvements include a roundabout that will facilitate access to VVMC, the Evergreen Lodge and the Town Hall site. • A new N/S pedestrian walkway would be provided on or near the campus. • A new pedestrian entrance into the hospital near the public bus stop is recommended. 8. Loading/Delivery Service • A new enclosed loading and delivery facility would be constructed on the VVMC campus. • A delivery facility management plan will be provided to improve operations and compliance. • Improved delineation between areas for vehicles and areas for pedestrians is recommended to improve safety and aesthetics. • The use of West Meadow Drive for trucks to stage while delivering to VVMC will not be permitted. • All trash and recycling activities shall be within the enclosed area. 9. Land Exchange Considerations • A possible land exchange with the Evergreen Lodge is identified in the Master Plan. • The exchange would involve the Evergreen Lodge obtaining a portion of VVMC's west parking lot and the VVMC obtaining the northeastern corner of the Evergreen Lodge property. • If implemented, the majority of the VVMC expansions outlined in the Master Plan will remain unchanged (i.e. West Wing would be unchanged, most of East Wing plans would remain unchanged). • Notable changes to VVMC expansion plans that would occur if the exchange is finalized include shifting the helipad building to the northwest, expanded area for the main vehicular entry to VVMC and expansion of the entry to the hospital along South Frontage Road. • From a long term perspective, the exchange would also involve relief to a number of covenants with the Evergreen Lodge that currently restrict future expansion potential at VVMC. This relief will provide VVMC with improved opportunities to respond to the need for future expansions to the Campus. Town of Vail 3/3/2015 Page 5 Val"I Valley Medical Center Extraordinary People. Extraordinary Care. Extraordinary Facilities. Presentation of VVMC Site Specific Redevelopment Master Plan Vail Town Council March 3, 2015 ' " I'NLdesign I ANP JNLA.NNIN{. & CrWOW)NI TY QTVILOPWNT MffNEUWr VW� Today's Agenda: Introduction & Opening Remarks 2. Overview of Master Plan Topics Tom Braun 3. Traffic/Circulation/S Frontage Rd. Skip Hudson 4. Massing/Arch/Meadow Drive Russ Sedmak 5. Wrap-up Overview of Master Plan Topics 13 Town/Community Obiectives 1. Provide for a future emergency air ambulance helipad on the hospital site. 2. Provide for adequate on site loading and delivery services which minimizes negative impacts on the neighborhood. Special consideration should be given to relocating this use to gain access to the VVMC Campus from the South Frontage Road. 3. Address emergency vehicle circulation to and from the site. 4. Address patient and employee vehicle circulation with an emphasis on use of the South Frontage Road for primary access. 5. Minimize the number of vehicle trips on West Meadow Drive to improve the pedestrian experience along the street. 6. Provide for pedestrian circulation N/S through the hospital site to connect the South Frontage Road with West Meadow Drive. 7. Reduce the negative impacts of the hospital surface parking lot on the Middle Creek riparian corridor. 8. The hospital use is currently non -conforming with regard to minimum parking requirements. All future planning should ensure full compliance with the parking requirements. 9. Work with the Town of Vail and neighboring property owners to identify the most appropriate location of vehicle access off of the South Frontage Road. This shall also take design options into consideration. 10. The Town of Vail is willing to consider design and master plan options which include the use of Lot 10 and the Town's municipal center site. 11. Address the existing zone district designation of the US Bank Building. 12. Provide opportunities for growth and expansion of the VVMC Campus to ensure the growing health care needs of the community are met. 13. Ensure that the mechanical equipment h/@WJbf medical center are met on site and seek to minimize any unintended consequences. Overview of Master Plan Topics Procedural Considerations/Zoning Middle Creek Parking Lot 10 Employee Housing Land Exchange Delivery and Service '4191 WIN I R Overview of Master Plan Topics Procedural Considerations/Zoning 11. Address the existing zone district designation of the US Bank Building. VVMC Existing Zoild2ft'g 0 13 Town/Community Objectives Middle Creek 7. Reduce the negative impacts of the hospital parking lot on the Middle Creek Water Quality - Medical r Enhancement Strategies IProfessional Building • Channel flow to inlets f Central 7 • � West Wind; il4irr� �``--- _ Curbs to define parking areas —�-_. (Construction Start: July, 2f}I Complt�on Appnw Ma'Y, �O17: t -- • Oil/sand separators , _ �a�twznA oistrudion Start: April, 2J 17 C•riprction Appma: �rpt.2Udf)I • Bio-swales'--� / a ❑ ❑ r + 4 + VVIvtC Redevelopment Master Plan • Snow removal practices , �` ` - �- - �- -- _ ___f `cmroptua,Site I'lan — - - — ` — — — - --� vad, Colorado 3/3/2015 A • � I . 1. ,' + I - - r .. �N ,�• _ i - - �s � � ��� tee_- • �.� yy= . -c r Yom... Overview of Master Plan Topics Parking 8. The hospital use is currently non -conforming with regard to minimum parking requirements. All future planning should ensure full compliance with parking requirements. Methodologv/Approach Estimated parking demand based on: • TOV formula — 697 spaces • Employee -based formula — 645 spaces Defined existing parking deficit: • 172 spaces/need estimated at spaces Parking for MP Expansion estimated at +/-750 '4191 WIN I R 13 Town/Community Objectives Parking 8. Ensure full compliance with the parking requirements i i` LEKI. L9 � FYE'�'eDn31'°V _LEt'EL 9 r � � ELPr"1195 Lewy. n eIEV lI�' I -u e� X11 VVMC EAST WNG PARKING STRUCTURE MS SECT" LOMNU WEST D°•]D'-G JULY xe, 3714 HADI NIN Parkine Solutions • West Lot • New Surface Parking • US Bank Building • New East Structure • Employee shuttles • Employee bus passes • Management Overview of Master Plan Topics Lot 10 10. The Town of Vail is willing to consider design and master plan options which include the use of Lot 10 and the Town's municipal center site. � f ,t : n r VVMC Redevelopment Master Plan Rase Map 3/372Ufi� �.� I vet, Colorado Overview of Master Plan Topics Employee Housing Chapter 23 Commercial Linkage • Mitigate for net increase of new employees (20%) • "Hospital/medical center" use not covered by employee generation tables • Employee Housing Plan to be considered in review of CUP • New employee generation —estimated to be +/-60 • Mitigation —cash in lieu RNWIN IR Overview of Master Plan Topics Land Exchange 12. Provide opportunities for growth and expansion of the VVMC campus to ensure the growing health care needs of the community are met. AE� . h otential Future L°aKa��slrrsAreas 3/3/2015 V- A kjq r 13 Town/Community Objectives 12. Provide opportunities for growth and expansion of the VVMC campus to ensure the growing health care needs of the community are met. 511r ! i i P lot t - M 4 Central 1� West Wind; Wing 3/3/201,,`,y � a lieloc:�ted � _ hclilmd building �rV ExpandW entry --- _ - � m 1'V M C tuVVMC z Medical Professional Building t _1` East Wing r� VVMC Redevelopment Master Plan i Land Exchange Conceptual5ite Flan Vai6 Colorado E 511r ! i i P lot t - M 4 Central 1� West Wind; Wing 3/3/201,,`,y � a lieloc:�ted � _ hclilmd building �rV ExpandW entry --- _ - � m 1'V M C tuVVMC z Medical Professional Building t _1` East Wing r� VVMC Redevelopment Master Plan i Land Exchange Conceptual5ite Flan Vai6 Colorado 13 Town/Community Objectives 12. Provide opportunities for growth and expansion of the VVMC campus to ensure the growing health care needs of the community are met. Overview of Master Plan Topics Delivery and Service 2. Provide for adequate on site loading and delivery services which minimizes negative impacts on the neighborhood. Special consideration should be given to relocating this use to gain access to the VVMC Campus from the Frontage Road. QATKIII&I Overview of Master Plan Topics Traffic - VVMC Deliveries on W. Meadow Dr. Based on 5 days of 24 hour traffic counts conducted September 29 thru October 3, 2014 A few larger vehicles occasionally deliver to VVMC — special imaging trucVIA9167 oxygen truck # of Delivery 1 Service Vehicles # of Delivery 1 Service Vehicle Trips Vehicle on West Meadow Drive Size�� �" Average Highest Day Average Highest Day (Monday -Friday) (Monday) (Monday -Friday) (Monday) Passenger 11 13 22 26 Vehicle SU -30 10 14 20 28 (or smaller) WB -40 2 1 4 2 Total 23 28 46 56 A few larger vehicles occasionally deliver to VVMC — special imaging trucVIA9167 oxygen truck Overview of Master Plan Topics 2. Provide for adequate on site loading and delivery services which minimize impact on neighbors. Special consideration should be given to access from the South Frontage Road LANDSCAI DEFINE DI SERVICE ENCLOSURE 10.3.2014 1/8"= 11-01" RAISED CURB LANDSCAPE AREAS TC BUFFER PEDESTRIANS, DEFINE SPACES '091PHIN i • Enclosed delivery facility • No backing in or out • Sized to accommodate majority of delivery and service vehicles • Management plan—enforceable by Tov �f W"t WB% � AuiWuig Overview of Master Plan Topics 2. Provide for adequate on site loading and delivery services which minimize impact on neighbors. Special consideration should be given to access from the South Frontage Road I �- c'llifa� 1 West Wing 111i1 ! ^ (ComtF wdun Start- Juh; 20; S Completion Appr,v \lay. 2u; . W L� 1 j Medical r I Professional r f Building Iff I W� 1 Est Wing JJI J ---�.• - rGsnstruttinn Start: Aprll, it' 17 ComtipMtlon A,pprm Sept, 201911 . + G'VN1C Redevelopment Master Pian Concoptual Sim flan Vail, Colorado f � I nvlrm �•f5�"1� HADONIN Traffic/Circulation/S Frontage Rd. Meadow Drive Overall Traffic and Circulation South Frontage Road 3. Address emergency vehicle circulation to and from the site. 4. Address patient and employee vehicle circulation with an emphasis on use of the South Frontage Road for primary access. 5. Minimize the number of vehicle trips on West Meadow Drive to improve the pedestrian experience along the street. 9. Work with the Town of Vail and neighboring property owners to identify the most appropriate location of vehicle access off of the South Frontage Road. This shall also take design options into consideration. Skip Hudson, Turnkey Consulting 3/3/2015 Traffic/Circulation/S Frontage Rd. Traffic - Methodology 1. Traffic counts of existing driveways to determine VVMC trip generation 2. Split traffic into different users (staff, deliveries, patrons, guests) 3. Determined that approx. 1,400 vehicles per day will be taken off W. Meadow Drive and routed to the new VVMC Main Access from Frontage Road — based on traffic counts and relationship to parking space location 4. For Frontage Road traffic, used Town of Vail traffic volumes during peak holiday season (recently updated by TOV in late Dec 2014) 5. Evaluated two different conditions upon VVMC build -out: 1. "Interim" conditions in years 2018-2025 when new front door opens, but prior to full reconstruction of Frontage Road with a new roundabout. 2. "Area Build out" conditions in year 2035 with reconstructed Frontage Road and new roundabout 6. Traffic volumes used in analysis are very conservative. The weekday VVMC peak traffic added to the highest traffic day on winter holiday Frontage Rd HADI NIN Traffic/Circulation/S Frontage Rd. Traffic — VVMC Access & Frontage Road 1 Interim Condition Starting in 2019 • VVMC full -movement access about the same location as current • TOV full -movement access relocated west to align with VVMC Access I 0 Sh! area indicates _ extent orlt4ad work RelocaAl W TOV Ditry �r existing ist Entry 3/3/2015 New VVMC Entry Right out only from SFS Bank VVMC Interim Access Conceptual Plan Traffic/Circulation/S Frontage Rd. Traffic — VVMC Access & Frontage Road 1 Interim Condition Starting in 2018 • Overall Intersection LOS = B • Frontage Road —Maximum Queue = 3 vehicles (VVMC inbound left turn) —will not block Frontage Road traffic • TOV Access Outbound — Ave Delay = 14 seconds, Max Queue = 3 vehicles • VVMC Access Outbound — Ave Delay= 12 seconds, Max Queue = 4 vehicles • Contingency Plan if necessary — reconfigure median opening and VVMC access to prohibit outbound leftturns— traffic would make right turn and U -Turn at existing roundabout to head we&t15 Traffic/Circulation/S Frontage Rd. Traffic — VVMC Access & Frontage Road 2 Area Build Out Condition — Assuming 2035 • Must be done for benefit of all driveways as Frontage Road Traffic grows • New Roundabout to service Evergreen & provide U-turn movements • All driveways restricted to right -in, right -out turns • Safest — has the lowest crash potential of all options evaluated r AF LW Evergreen Entry Side�'altc ti Existing Evergreen access' - to'Pe removed Left turn for. k emergency vehicles � f • Good Traffic Operations 3/3/2015 with LOS C worse case ':� Wj' dolt P =' 1 VVMC Entry.-- VVMC / EG / TOV Frontage Roar y- _,,,Conceptual Imp rovement Plan Traffic/Circulation/S Frontage Rd. Town Hall access with Roundabout M ice 0191POIN Traffic/Circulation/S Frontage Rd. VVMC access with Roundabout ' CZ? C�5 t5- ------------- C -D C:!j C= C -P Traffic/Circulation/S Frontage Rd. Traffic — W. Meadow Dr., & Vail Rd Intersection • Highest traffic volume condition will be after west side of VVMC is reconstructed and east side is under construction — 69 existing parking spaces at US Bank Building must be accessed from W. Meadow. • VVMC traffic will increase during this period —Year 2017 — 11% higher that current in morning peak traffic period — 8% higher than current in afternoon peak traffic period • Good overall traffic operations = LOS B, considering high pedestrian volume • Maximum Queue on north leg = 5 vehicles '091PH IN Traffic/Circulation/S Frontage Rd. Traffic — VVMC Deliveries on W. Meadow Dr. Based on 5 days of 24 hour traffic counts conducted September 29 thru October 3, 2014 A few larger vehicles occasionally deliver to VVMC — special imaging trucVIA9167 oxygen truck # of Delivery 1 Service Vehicles # of Delivery 1 Service Vehicle Trips Vehicle on West Meadow Drive Size EMOM Average Highest Day Average Highest Day (Monday -Friday) (Monday) (Monday -Friday) (Monday) Passenger 11 13 22 26 Vehicle SU -30 10 14 20 28 (or smaller) WB -40 2 1 4 2 Total 23 28 46 56 A few larger vehicles occasionally deliver to VVMC — special imaging trucVIA9167 oxygen truck Traffic/Circulation/S Frontage Rd. 3. Address emergency vehicle circulation MAINISM Traffic/Circulation/S Frontage Rd. 4. Emphasis on use of the South Frontage Road for primary access �L A f Central I West 'Wing Wing Ij (Cou'strurtion Start_ July, 2115 0,111.pletion Approv Milk; 40171 j Medical I Professional J Building 1 East Wing - _ - C mi�lnActioR Start: April_' I: F- — -- Qr�+gni.1�l+•4i+AnAppr��x:Sept, ?flI'ri 3/3/2015 + VVMC Redevelopment Master Plan Conceptual Site Plan Vail, Colorado Traffic/Circulation/S Frontage Rd. 5. Minimize the number of vehicle trips on West Meadow Drive .a,� y •' rte, too" -- y'7 Traffic/Circulation/S Frontage Rd. 5. Minimize the number of vehicle trips on West Meadow Drive t &&,A Building Mass/Architecture/Meadow Drive Russ Sedmak, Heery International 3/3/2015 Building Mass/Architecture/Meadow Drive Goal - Building Height and Massing "The massing (and scale) of hospital expansions to be responsive and sensitive to the surrounding neighborhood" Massing Considerations • West Wing expansion to include a new fourth floor • The expansion (to the south) is directly influenced by the internal relationship of existing hospital uses • Mansard roof to soften roofline of building • More extensive glazing on the fourth level (than lower levels) to create a lighter appearance • Use of building off -sets and varied, but related wall materials '4191 WIN I R Building Mass/Architecture/Meadow Drive Building Mass/Architecture/Meadow Drive Architecture "To integrate the design of new buildings and expansion areas with existing portions of the hospital so as to create a varied but unified architectural expression" Architectural Considerations • Address the 1980's facade • Materials and forms to be consistent with Central Wing (natural stone, metal detailing) • Fenestration • Extensive glazing on fourth level RAINIII&I Building Mass/Architecture/Meadow Drive West Meadow Drive "To establish an appropriate physical and visual relationship between the hospital and the pedestrian corridor along West Meadow Drive by use of effective building design, architecture and landscape improvements" West Meadow Drive Considerations • Re -location of VVMC's main entry to South Frontage Road • Off -sets in building facades • Variation of building heights • Maintain/enhance landscaping • Outdoor spaces • Maintain sidewalk along Meadow Drive • Public Art 3/3/2015 • Town bus stop ;ijilrlinr 1 Building Mass/Architecture/Meadow Drive 710 -i Nk n - VY - 44 '0191PHIM goods 1 I � ` son d� u mill yfr�.4y _ , 'r - Building Mass/Architecture/Meadow Drive '4191WIININ C SOUTH ELEVATION AT WEST MEADOW DRIVE i �2 i" --� - Building Mass/Architecture/Meadow Drive '4191WIN IM CUT r. L, Building Mass/Architecture/Meadow Drive mk. SOUTH ELEVATION AT 'FEST MEADOW DRIVE �' W, Z . -4.4 — f..xst{ ''�Q 7 Lw.k 2tCb '0Ec90011M M- _ I�F[7ie7� Oaec oiaec` Building Mass/Architecture/Meadow Drive Based on PEC comments from 2/23/15 hearing, additional design work on the West Wing is ongoing. New imagery may be added to this presentation prior to Council's hearing on 3/3/15. MAIMISM Wrap Up �lliadli«�ret. Central �xJr W.'t l! inx; W ing On-site emergency helipad Loading and delivery service Emergency vehicle circulation South Frontage Road for primary access Minimize vehicles on Meadow Drive N/S pedestrian circulation 3/3/2015 Parking lot on the Middle Creek Full compliance with the parking req. HvLF+•rt IWtlaing ` ' = t J, New Fh L:, medical I Professional Budding EastWing i, -I ,wp V"- VVMC Redevelopment Master Plan t f tdt,C to d. l°tan Va11, Comio 9. Vehicle access off of the South Frontage Road 10. Lot 10 and the Town's municipal center site 11. Address zoning of the US Bank Building 12. Future growth/expansion of the VVMC Campus 13. Mechanical equipment/unintended consequences End of Presentation MAINISM We Access control— Wrap Up LI E, �V % 3/3/2015 k—Heliport Building . . .. ........ . —Nm, Front Door to VVMC Medical Professional r fe 51 nal ,Facility , VVMC Redevelopment Master Plan 13 Town/Community Objectives 6. Provide for pedestrian circulation N/S through the hospital site JY - f t Central West Vying /W ng (Construction Start: July, 2015 Completion Approx: May, �U17) � r 1 — 0 - 4 to CI 3/- T5 f C4: L 7 + Medical ! I Professional f Building I r East Wing (Ci MSMtctikln Start: April, 20 i Completion Approx: Sept, 2111 ] J Redevelopment Master Plan ial Site Plan. Vail, Colorado new N�- ���� Overview of VVMC Master Plan MP "Influences" • Site area • Evergreen Covenant • New Front Door • Existing Buildings • Hospital operations during construction • Construction Sequencing ,r PRi Am - WMC ; Base Map Yaik, Cnlorado MP "Influences" • Site area • Evergreen Covenant • New Front Door • Existing Buildings • Hospital operations during construction • Construction Sequencing Overview of VVMC Master Plan + /r Puiiddlc Crcalk + J Corridor Heliport Building/\ i Liquid oxygen �.� a truck Will psi 1 z very f y • I 4�1 New Front DcKir tory V VMC + Medic I f Professional parking lot I Buildin ? — Central + West Wind; Wind, �L Access rnntrnt � East Win a g D livery Facility WMC Redevelopment Mester Plan o d Conceptual Site flan Vail, Colorado 3/3/2015 13 Town/Community Objectives 2. Provide for adequate on site loading and delivery services which minimize impact on neighbors. Special consideration should be given 4 to access from the South Frontage Road 40 MLcINIII6I Vail V SITE SPECIFIC REDEVELOPMENT MASTER PLAN AN ELEMENT OF THE VAIL LAND USE ADOPTED BY RESOLUTION 3, SERIES OF 2015 3/X? b1l%ENDED FOR APPROVAL BY THE PLANNING AND ENVIRONMENTAL COMMISSION ON JANUARY 26, 2015 TABLE OF CONTENTS 1 Introduction 1 APPENDIX: 2Background on VVMC 3 • Traffic Impact Study, TurnKey Consulting LLC, Sep- 3 Master Planning Process and Master Plan Goals 7 tember 30, 2014 • Delivery/Service Vehicles on Meadow Drive, TurnKey 4 Overview of Expansion Plans and Design Considerations 11 Consulting LLC, October 10, 2014 • Preliminary Heliport Feasibility & Design Study Re- port, HeliExperts International LLC, October 21, 2014 5 VVMC's New "Front Door'; Meadow Drive, Loading/Service 19 (amended January 15, 2015) • VVMC Frontage Road Access Analysis of interim 6 Traffic/South Frontage Road 22 Frontage Road conditions, TurnKey Consulting LLC, January 12, 2015 7 Parking 26 8 Emergency Helipad 29 9 Other Considerations 32 10 Potential Land Exchange with Evergreen Lodge 36 _ TEAM: k31LhU N `TurnKe Owners: Vail Valley Medical Center Architect: Heery International Vail Valley Medical Center Planning Consultants: Braun Associates, Inc. tt1 !ERTS INTERNATIQNAL uc , _ Traffic: Turnkey Consulting, LLC Helipad: Heli Experts International, LLC January 2015 3/3/2015 H VVMC Site Specific Redevelopment Master Plan 1. INTRODUCTION Since its establishment in 1965, Vail Valley Medical Center (VVMC) has grown into one of the world's most advanced mountain hospitals, providing Olympic -quality sports medicine, leading evidence -based research, modern cancer care and extensive cardiology capabilities. While the medical care and services provided by VVMC are outstanding, the hospital's infrastructure is due for modernization. VVMC is at an age and condition where it must be modernized to meet the challenges of modern medicine and to ensure the facility provides medical staff with the resources necessary to offer the utmost in quality health care. The Vail Valley Medical Center Site Specific Redevelopment Master Plan (the Master Plan or the Plan) establishes a vision for how VVMC will respond to these challenges and in doing so addresses a multitude of operational, clinical, and technical requirements that are not being met by the existing facility. In addition, an equally important element of the Master Plan is how it addresses important neighborhood and community goals. Lionshead Master Plan : Study Area VVMC Master MR V4 The Master Plan provides a general direction and framework for how VVMC will redevelop in the future. It has been prepared with extensive input from physicians and staff, neighbors, the community at large, review boards and Town of Vail staff. Information provided herein is intended to demonstrate how future expansions will integrate with existing VVMC functions and the surrounding neighborhood and how, at a general level expansion plans will conform to applicable Town development standards. Bordered on the west by the Lionshead Master Redevelopment Plan and on the east by the Vail Village Master Plan, the VVMC Site Specific Redevelopment Master Plan will provide direction for a key community -oriented property located mid -way between Vail's two villages. The Master Plan has been prepared with a focus on addressing both internal and external goals or "drivers". Internal goals generally address the viability and sustainability of the campus, VVMC's goal of providing quality health care to the community VVMC Master Plan Study Area C► Am Fig.1 - The VVMC Master Plan area is strategically located between the Lionshead and Vail Village Master Plan areas. January 2015 3/3/2015 111 VVMC Site Specific Redevelopment Master Plan 1. INTRODUCTION and the specific operational and clinical requirements of the campus. External goals generally address how VVMC responds to broader neighborhood and community considerations. It is often the case that internal and external goals overlap. Internal and external goals are discussed in greater detail in Chapter 3 of this plan. The underlying role of this Master Plan is to establish expectations for the planned redevelopment of VVMC and in doing so provide a basis for the Town's review of future development proposals. While information provided in this Master Plan is fairly general in nature, the Master Plan does establish many specific parameters for the future expansion of VVMC. Far more detailed information on the design, operation and management of future hospital development will be provided during subsequent steps in the Town's development review process. Detailed design and operational plans for hospital expansions that are deemed to conform to applicable elements of this Master Plan will have a greater expectation of project approvals than those that do not. The Master Plan will be used by the Town's Planning and Environmental Commission (PEC), the Design Review Board and the Town Council when reviewing future VVMC expansion plans. A pivotal step in the Town's review process will be the PEC review of Conditional Use Permit (CUP) applications. This Master Plan establishes parameters on a variety of development related considerations. Foremost among them are project design, parking, delivery and service, traffic, and the emergency helipad. As such, this Master Plan is the primary tool to be used by the Town in evaluating the merits of future expansion plans. In addition to this Master Plan, the Town's development standards, zoning considerations and CUP review criteria will also be considered in the review of expansion plans. The Vail Valley Medical Center Site Specific Redevelopment Master Plan has been adopted as an element of the Vail Land Use Plan by Resolution No. 3, Series of 2015, following a recommendation from the PEC. The Plan has been prepared to provide guidance specific to the planned expansion of the campus. As such the effective life of this Master Plan is five to seven years. It is likely that after completion of this expansion that medical technologies or practices will evolve, the need for new facilities will be identified or new ideas not addressed by this Plan will arise. Amendments shall be considered in accordance with the Amendment Process as outlined in the Vail Land Use Plan. Factors to consider in any amendment proposal include: 1. How conditions have changed since the Plan was adopted, 2. How the Plan is in error, or 3. How the addition, deletion or change to the Plan is in concert with the Plan in general The area governed by this Master Plan is depicted on Figure 2 below. Fig. 2 - VVMC Site Specific Redevelopment Master Plan Study Area. January 2015 3/3/2015 121 VVMC Site Specific Redevelopment Master Plan 2. BACKGROUND ON VVMC EVOLUTION OF VVMC VVMC began as a clinic in 1965 to support a then fledgling ski resort and since that time has grown at a level commensurate with Vail and surrounding communities. Today, VVMC is comprised of several healthcare campuses located throughout Eagle County and provides healthcare services to both residents and visitors of the Rocky Mountain region of Colorado. VVMC's main hospital campus, located in the Town of Vail, provides an essential service to the Vail community and the surrounding region. VVMC has grown into a major economic driver in Vail and Eagle County, helping to diversify and balance an otherwise highly seasonal economy. With more than 850 employees, VVMC is the second largest employer in Eagle County. This consideration alone has a very significant economic impact throughout the community. As documented by two studies, VVMC and its partners who practice at the Vail Campus have a direct economic impact to Vail. A Vail Valley Medical Center Economic Impact Analysis was completed by BBC Research and Consulting in 2009. The direct annual economic impact of VVMC-related spending in Vail was over $5 million, which included retail and restaurant spending by employees, employee -residents, patients and their families. This report identified other notable benefits of VVMC beyond direct economic stimulation. Foremost among these is the high-quality healthcare being provided in a rural, resort area, giving Vail and Eagle County a competitive marketing advantage over other mountain communities, including real estate sales implications. In April of 2010, BBC Research and Consulting completed an Economic Impact of The Steadman Clinic and the Steadman Philippon Research Institute on the Town of Vail. Operations of the Clinic and Institute generate over $25 million annually to Town of Vail businesses. VVMC, the Steadman Clinic and Institute have a direct economic impact of more than $30 million annually. This is in addition to the annual on-site economic activity at VVMC. The majority of this economic activity throughout Vail is from the large number of "destination patients" drawn to Vail by the Steadman Clinic. In 2009 the Clinic served 10,500 patients. 4,600 of these patients involved surgeries, of which nearly 3,000 were destination patients. On average these patients made three trips to Vail, brought 2.25 people and stayed 4 days, equating to over 80,000 visitor nights in lodging properties. Spending on lodging, meals and retail from these visitors represent a significant portion of the Town of Vail economic activity generated by The Steadman Clinic and Institute. The building that housed the original Vail Clinic still exists at the southeast corner of the campus and is one of the various wings of the hospital that no longer meet contemporary healthcare requirements. Since the original clinic was constructed the following expansions have occurred: • A 1971 addition to house support services • A 1978 addition that houses the current Emergency and Imaging Departments • The 1987 West Wing, which was subsequently expanded in 1990, and accommodates the Patient Care Unit, Intensive Care Unit, and the main VVMC Surgery Department • A 2001 two-story addition to the central wing of the hospital, which included a replacement of the Women & Children's Center, and construction of Vail Valley Surgery January 2015 3/3/2015 131 VVMC Site Specific Redevelopment Master Plan 2. BACKGROUND ON THE VVMC Center (VVSC), and The Steadman Philippon Research Institute (SPRI) • In 2005, VVMC acquired the US Bank Building and since that time has been converting it to a medical office and administrative support facility for VVMC EXISTING BUILDINGS AND FACILITIES VVMC is an aging facility. Other than the Women & Children's Center and Vail Valley Surgery Center (13 years old), all other buildings within the campus are at least 24 years old, with some areas nearly 45 years old. There are many implications from the condition of these older buildings: • The buildings' basic mechanical and electrical systems are nearing the end of their useful life, requiring higher levels of maintenance and uncertainty in service. • In many areas of the hospital existing spaces no longer support the most efficient and appropriate setting for patient care. This is largely a result of the evolution in healthcare from a traditional inpatient type of delivery, to more outpatient procedures. This evolution has created the need for different types of medical facilities that are difficult to achieve in older buildings. • Over time, new services and facilities have been added wherever the hospital can find space, sometimes causing disjointed functional relationships between types of services and patient's access to them. • Higher levels of care require additional staff, medical equipment, and supplies. All of these factors have created extremely cramped conditions throughout the hospital. Over the past ten years VVMC has undergone a series of studies to determine the best long-term use and configuration of its Vail campus. Although one of the earlier studies had suggested that VVMC consider relocating most of its acute care functions to a new site in Eagle County, the VVMC Board of Directors has concluded that the main hospital must remain in Vail. The Vail Town Council has also strongly stated their support for VVMC to remain in Vail. This Master Plan was, in part, initiated to address sweeping changes in the healthcare industry, but also to ensure that VVMC remain in Vail, with a sustainable strategy to meet the long-term needs of the community. EXISTING SITE CONDITIONS AND SURROUNDING USES VVMC is located on three parcels of land that total 4.57 acres. The site is bordered on the north by South Frontage Road and on the south by West Meadow Drive. VVMC is located in the center of a transitional area between Vail Village and Lionshead. Existing land uses surrounding VVMC are depicted on Figure 3 found on the following page. Vehicular access to VVMC is provided by South Frontage Road and West Meadow Drive. South Frontage Road provides access to an employee parking structure located at the northeast corner of the campus and to the US Bank building. West Meadow Drive provides access to patient and guest parking at the west end of the campus and to loading/service facilities located at the southeast corner of the campus. Regional bus service is provided along South Frontage Road and Town of Vail bus service is provided along West Meadow Drive. West Meadow Drive also provides an important pedestrian connection between Vail Village and Lionshead. January 2015 3/3/2015 141 VVMC Site Specific Redevelopment Master Plan IL a 2. BACKGROUND ON THE VVMC ` I Fig. 3 - Existing land uses surrounding VVMC. A portion of VVMC's surface parking lot at the southwest corner of the campus is actually located on Lot 10, an adjoining lot which is owned by the Town of Vail. Via separate agreement, the Town utilizes parking spaces on Lot 10 (for use by the Vail Library), which are accessed via the VVMC entry drive. The property's zoning and covenant restrictions are discussed in Chapter 9 of the Master Plan. Existing site conditions are depicted on Figure 4 found on the following page. January 2015 3/3/2015 151 VVMC Site Specific Redevelopment Master Plan IL a 2. BACKGROUND ON THE VVMC ` I s MIDDLE CREEK. 17, "F � &SITI 8 S V E H I C Lflk VVI - EXISTING CONDITI N AgPf -•ti *4w P 4FF TRAFFII~ ' dw iwM LOADING15ERVICE IN 1b ACCESS +p r PATI ENT ACCESS a a „„ ■ x `''' r AM13ULANCE ACCESS �a��■■■■.�■■iii■ ■� �� ■�• ■ a N4�# Fig. 4 - Existing Site Conditions. January 2015 3/3/2015 161 VVMC Site Specific Redevelopment Master Plan IL a I MASTER PLANNING PROCESS AND MASTER PLAN GOALS ` I THE MASTER PLAN PROCESS VVMC has spent nearly two years developing a master plan for the Vail campus. This process involved extensive collaboration with their consulting team, staff, the VVMC Advisory Commit- tee, the Executive Team and Board members. The Vail com- munity and Town of Vail staff were also involved in this planning process. Master planning for a medical center is unique to other land development master planning processes. A master planning effort for a hotel or commercial development may typically involve defining the potential "building envelope" of a site and then working to "fill the envelope" with buildings. Master plan- ning for Vail's hospital was based on a strategic, "inside -out" approach, rather than "outside -in." This is defined as a method for determining the real operational needs of the hospital, and then responding to those needs with the physical plan. An underlying theme for the expansion plans envisioned for VVMC is the "decompression" of spaces — to provide larger or more efficient spaces for medical services that are designed specifi- cally to improve healthcare services (as opposed to increasing capacities of such spaces). Another major influence in the master planning process that is unique to medical centers, and specifically to VVMC, is sequenc- ing of construction. It is essential that construction can be sequenced without disrupting on-going patient care. For exam- ple, because the western -most portions of the campus include the most serviceable buildings, these areas will be expanded in initial construction and the older buildings on the east side of the campus will be addressed after west wing improvements are completed. The Master Plan process was organized and executed in five major stages: 1. Project initiation, confirm goals, drivers, and LEAN Process improvement 2. Analysis of existing facilities, site issues, and operations 3. Develop Master Plan level space requirements/ projections 4. Develop conceptual Master Plan alternatives 5. Finalize the Master Plan and define a road map for future implementation. Master Planning Process Activity 1 Activity 2 Activity 3 Activity 4 Activity 5 Proleei Inebalron Masler Pla IA ar Pian i ryatsRinvers Facdilws Inventory Master Plan Space Allernafives Sdubon onfirm and Ewaluatlon Prowbonsl LEM PMOM wwovawr weenn January 2015 3/3/2015 171 VVMC Site Specific Redevelopment Master Plan 3. MASTER PLANNING PROCESS AND MASTER PLAN GOALS MASTER PLAN GOALS AND OBJECTIVES A key step in Stage 1 was identifying the major goals and objec- tives for the project. This was accomplished through collabora- tive work sessions with the entire planning team. The goals and objectives addressed internal, external, operational and eco- nomic considerations, and were prioritized and categorized in the following areas: 1. Site Planning Major changes to the layout and design of VVMC, including, but not limited to, a new main entrance and a new Emergency Department, improving loading facilities, expanding parking and consideration of the helipad location were addressed in this category. 2. Functional/Organizational These goals and objectives primarily addressed internal considerations and identified a number of improvements to the organization and overall efficiency of the campus. Master Planning This focus of goals and objectives was to ensure that the Master Plan included flexibility to respond to future conditions and implementation strategies. 4. Economic Sustainability, operational costs, long-term maintenance and energy costs and implementation strategies were some of the internal goals and objectives addressed in this category. Each of these four categories included five or more statements that articulated specific goals to be addressed in the Master Plan. At the conclusion of this process the following ten goals were identified as the primary goals and objectives to be addressed in the future expansion plan of VVMC: • Relocate the main entrance to VVMC to South Frontage Road • Modify service vehicle access to a concealed loading zone • Relocate Emergency Department and ambulance traffic to South Frontage Road • Relocate helipad with direct connection to Emergency Department, and with sensitivity to neighbors • Provide adequate and convenient parking for patients, visitors and staff • Improve operational efficiencies through proper sizing and adjacencies • Accommodate patients in the most appropriate setting (and with privacy) • Optimize access and way -finding for patients and visitors • Create a flexible framework to accommodate future unforeseen changes • Accommodate appropriate medical office space on campus While most of the goals and objectives identified above are inter- nal to how VVMC operates, a number of critical external consid- erations were also identified during the master planning process. Many of these same external considerations were identified by Town of Vail staff as "issues or considerations" to be addressed during the master planning process. January 2015 3/3/2015 181 VVMC Site Specific Redevelopment Master Plan 3. MASTER PLANNING PROCESS AND MASTER PLAN GOALS Town of Vail identified the following 13 development objectives to be addressed in the VVMC Master Plan: 1. Helipad/emergency air service to the hospital site. 2. On-site loading and delivery facilities 3. Ambulance access to and from the site. 4. Vehicle access that uses South Frontage Road for primary access. 5. Minimize vehicle trips on West Meadow Drive 6. North/south pedestrian circulation through the site. 7. Middle Creek riparian corridor. 8. Provide on-site parking in full compliance with the parking requirements. 9. Define appropriate location for vehicle access off of South Frontage Road. 10. Potential for VVMC use of Lot 10 and/or the Town's municipal center site. 11. Zoning considerations. 12. Identify future growth and expansion opportunities to ensure the community, long-term healthcare needs are met. 13. Screening of mechanical equipment. VVMC's goals and objectives for the expansion of the campus align directly with the thirteen objectives that have been raised by the Town. The manner in which VVMC expansion plans implement or address master plan goals and the issues raised by the Town are described in subsequent chapters of the Plan. Where appropriate, discussion of specific elements of the Mas- ter Plan begins with a statement describing the underlying goal to be addressed by expansion plans. In some cases the Mas- ter Plan includes a variety of potential solutions for how a par- ticular goal may be achieved. In other cases the Plan outlines fairly specific solutions to how a particular goal is achieved. In either case, final decisions on specific improvements to be implemented by expansion plans will be determined during the PEC's review of CUP applications. It is assumed that specific development plans proposed for VVMC will reflect the solutions outlined in this Plan. Howev- er, it is not the intention of this Master Plan to limit flexibility or to otherwise preclude potential solutions (not included in this Plan) for achieving the goals of this Master Plan. Alterna- tive solutions for addressing specific elements of expansion plans may be considered by the PEC during the review of CUP applications provided they appropriately address the goals for specific elements of the plan and the overall goals and objec- tives of this Master Plan. Proposals deemed to conform to applicable elements of this Master Plan will have a greater expectation of obtaining project approvals than those that do not. VVMC AND EVERGREEN LODGE POTENTIAL LAND EXCHANGE The idea of a potential land exchange between VVMC and Evergreen Lodge evolved during the Town's deliberation of this Master Plan. This discussion occurred for a number of reasons - the Lionshead Redevelopment Master Plan includes a section on the Evergreen Lodge which discusses the poten- tial for a land exchange with VVMC, the two properties share a significant common boundary, and the adjacency of these two large parcels all raise the question of how a land exchange and/or coordination between these two properties could ben- efit the redevelopment of this area of Vail. January 2015 3/3/2015 191 VVMC Site Specific Redevelopment Master Plan 3. MASTER PLANNING PROCESS AND MASTER PLAN GOALS VVMC and Evergreen Lodge have evaluated the potential of a land exchange and concluded that a number of benefits to both properties and to the broader community could be realized by exchanging portions of their properties. Chapter 10 of this plan describes the basic elements of a potential land exchange, summarizes elements of VVMC's expansion plans that would be influenced by an exchange and addresses how decisions on the land exchange relate to the overall time line for expansion of VVMC. While a land exchange with the Evergreen Lodge is a concept that has potential, final decisions have not been made on whether an exchange will occur. For master planning purposes the land exchange is presented as a "master plan alterna- tive" for VVMC and final decisions on the land exchange will be made in the future. This master plan presents two alternatives for VVMC's future expansion - a "non -land exchange" alterna- tive and a "land exchange" alternative. With the exception of Chapter 10, the balance of this master plan is based on the assumption that there will not be a land exchange. Chapter 10 addresses how VVMC expansion plans could change with a land exchange. Both alternatives present viable options for the future rede- velopment of VVMC and each alternative is equally capable of achieving the Town's development objectives for this area of Town. January 2015 3/3/2015 1101 VVMC Site Specific Redevelopment Master Plan 4. OVERVIEW OF EXPANSION PLANS AND DESIGN CONSIDERATIONS This section of the Master Plan provides an overview of: Building expansions planned for VVMC The main "influences" in the overall site planning of the project Architectural/site design and planning considerations relative to VVMC expansion plans EXPANSION PLANS AND IMPROVEMENTS VVMC currently has +/-207,000sf of gross floor area (exclusive of parking garages). Expansion plans will increase square footage by just under 50%, with the total square footage of the campus growing to +/-300,000sf. Expansions will occur in three primary areas — additions to the West Wing, construction of an entirely new East Wing and construction of a new helipad building on the north side of the campus along South Frontage Road. West Wing Expansion The focal point of the +/-45,000 sf expansion planned for the West Wing is the addition of a new fourth floor. This new floor will provide space for The Steadman Philippon Research Institute and The Steadman Clinic. Smaller multi-level expansions are also planned at the south and west sides of the West Wing. In addi- tion to new square footage, interior spaces throughout the West Wing will be re -organized and provide increased space for surgery suites, Howard Head Sports Medicine, a Cardiac Catheterization Lab and other uses. Refer to figure 8 on page 15 for a graphic rep- resentation of the West Wing Expansion. New East Wing The existing East Wing of the hospital will be demolished and replaced with a new building of +/-45,000 A Located below this new building will be a multi-level parking structure which will be accessible from South Frontage Road and will provide the major - ity of all on-site parking. The south half of the new East Wing will include three levels. The lowest level (ground level at West Meadow Drive) will include an enclosed loading/delivery facil- ity and a central utility plant. The second level will be devoted to new Emergency and Imaging Departments. The upper level will accommodate the main hospital entry, admissions and other hospital functions. New Emergency Helipad Building The Emergency Helipad Building will be located at the northern side of the campus along South Frontage Road. While the primary purpose of this building is to accommodate an on-site helipad (see Chapter 8 for additional discussion of the helipad), the building presents an opportunity to create approximately four levels of useable square footage for VVMC. The useable square footage potential of this building is estimated to be +/- 12,000 sf. Refer to figure 9 on page 15 for a graphic representation of the New East Wing and new Emergency Helipad Building. MAIN "INFLUENCES" IN SITE PLANNING OF FUTURE EXPANSIONS A number of factors influenced the overall site planning of future expansions to VVMC. Examples of these are the specific program- matic elements of the expansion plans, the internal relationships of new and expanded uses to other uses within the campus, and how the project can be constructed while maintaining hospital op- erations. Aside from these considerations, the single most impor- tant influence in the overall design of Master Plan improvements is moving VVMC's "Front Door" to South Frontage Road. Bringing vehicular access to this location became a driver based on the fol- lowing design rationale: The main entrance to the hospital needs to be proximate to where patients and guests arrive at the campus. Vehicle access off of South Frontage Road necessitates relocating the main entrance (and key January 2015 3/3/2015 1111VVMC Site Specific Redevelopment Master Plan 4. OVERVIEW OF EXPANSION PLANS AND DESIGN CONSIDERATIONS hospital functions such as admissions) to the East Wing. • Moving ambulance arrival to the new South Frontage Road access is proposed to address a major community goal of removing emergency vehicles from West Meadow Drive. This change necessitates that the new Emergency Department be located within the East Wing. • A new Emergency Department creates the need for the new Imaging Department to be in the East Wing. • Given the scope of new hospital functions that will be located within the East Wing, the east end of the campus became the logical location for structured parking. While other factors were considered in the overall site planning of future expansion plans, the location of the new VVMC entry was a major influence in the design of the new campus. Construction Seauencing A major consideration in the design and construction sequence of future expansion plans is to ensure the on-going operation of the hospital during construction. This is the main reason why VVMC expansion will start with construction of the West Wing. Devel- opment of the West Wing will create new space to allow for the consolidation of a number of existing uses. This consolidation will free up existing space on the campus that can then accommodate existing uses currently located in the East Wing (uses that will be displaced during the demolition and re -construction of the East Wing). Covenant Restrictions and other Conditions The VVMC campus is encumbered by restrictive covenants that address the use of the property and establish limitations on build- ing location, building height and other site development consider- ations. In 1989 a number of restrictions on the design and development of VVMC property were established by covenants for the benefit of the Evergreen Lodge. These covenants impose significant limi- tations on where new buildings can be constructed on the cam- pus and are a major influence on how VVMC can expand in the future. The general building massing of expansion plans conform to the limitations prescribed by these covenants. Vail Resorts donated the land for the hospital to VVMC with the condition that the land be used for "medical services". Violation of this condition could, at Vail Resorts discretion, result in this land reverting back to Vail Resorts. SPECIFIC ARCHITECTURAL DESIGN AND PLANNING CONSIDERATIONS The following outlines planning and design considerations relative to specific elements of the VVMC expansion plans. On the follow- ing page is Figure 5, a conceptual site plan depicting expansion plans contemplated by this Master Plan. Building Massing GOAL The massing (and scale) of hospital expansions to be responsive and sensitive to the surrounding neighborhood. A number of factors influenced the building massing of expan- sions to VVMC, including the structural capacity of existing build- ings to handle additions, internal spatial relationships of existing and future hospital uses, relationships to surrounding buildings in the neighborhood and conformity with applicable Town stan- dards. As mentioned above, a number of covenant restrictions established by a 1989 land use agreement with the Evergreen Lodge directly influence design options available to VVMC. January 2015 3/3/2015 1121 VVMC Site Specific Redevelopment Master Plan IL a 4.OVERVIEW OF EXPANSION PLANS AND DESIGN CONSIDERATIONS ` I 1 r r I r r Corgie Cir Corridor /r f Redesigned parking lot ` - D 17 4. G n Fig. 5 - Conceptual Site Plan of VVMC expansion. teliport 13uitding New Front Dour f LJ to VVMC ff r _ 1 Faidose-Ad - 1 nclivery Facliity VVMC 12edevelopnierrt piaster Plan ConcepILia l Site Plan Vail, Colorado January 2015 3/3/2015 1131 VVMC Site Specific Redevelopment Master Plan 4. OVERVIEW OF EXPANSION PLANS AND DESIGN CONSIDERATIONS Figure 6 on page 14 provides a general indication of the building footprint and massing of expansions contemplated by the Master Plan. The building height and massing of VVMC should be con- sistent with existing and potential building heights immediately proximate to VVMC and in the vicinity. A number of architectural approaches can be incorporated into the design of the new fourth floor of the West Wing to reduce the scale of the building. Foremost among these should be the use of extensive glazing on the fourth floor to create a lighter, more re- cessed appearance. A mansard roof could also be used to soften the roofline of the building. The West Wing also includes a small expansion along Meadow Drive, this new space is essential to the efficient functioning of this portion of the hospital. This expan- sion presents an opportunity to create interest along the street by varying the building facade along West Meadow Drive. Building off -sets and the use of varied, but related exterior wall materials and fenestration should be used along the entire facade of West Meadow Drive. The massing and scale of the new East Wing should be consistent with building heights allowed by the existing zoning of surround- ing properties. Fenestration, roof forms, variations in wall planes, use of building materials and building stepbacks can be used to achieve compatibility with the neighborhood and to soften the buildings relationship to the street. The Helipad Building is designed to accommodate an on-site helipad at a height that will not impact the development potential of neighboring properties. At a height of +/-75', the building be- neath the helipad can accommodate approximately 4 floor levels that can provide space for VVMC uses. The height of this build- ing should be consistent with that of other buildings along South Frontage Road. In order to reduce the scale of this building and to more sensitively integrate it with the site, consideration should be given to a "stepped building form" of varied building height. The conceptual massing diagrams (Figures 7, 8 and 9) on page 15 provide a general indication of the massing of the existing campus and the West Wing and East Wing/Helipad Building expansions. - 6-8 le x Pa1!Xw .� W_. w;.y Centre leve K�zm.�aa, levels 2-3 Levels,' Fig. 6 - Building heights surrounding VVMC and building heights of proposed VVMC expansions. January 2015 3/3/2015 1141 VVMC Site Specific Redevelopment Master Plan 4. OVERVIEW OF EXPANSION PLANS AND DESIGN CONSIDERATIONS Fig. 7 - Existing VVMC Campus 41+ -t 4 Fig. 8 - West Wing Expansion Fig. 9 - East Wing/Helipad Building Expansion January 2015 3/3/2015 1151 VVMC Site Specific Redevelopment Master Plan lk I 4.0VERVIEW OF EXPANSION PLANS AND DESIGN CONSIDERATIONS ` 11 Building Relationship to Meadow Drive GOAL To establish an appropriate physical and visual relationship be- tween the hospital and the pedestrian corridor along West Meadow Drive by use of effective building design, architecture and landscape improvements. VVMC shares an important "public edge" with West Meadow Drive. The relocation of VVMC's main entry to South Frontage Road will provide a major benefit to West Meadow Drive and the pedestrian/biking experience along this corridor by dramatically reducing the volume of vehicle trips on this street. Other consid- erations to be addressed in the design of building expansions that will enhance the campus' relationship to West Meadow Drive include: • Off -sets in building facades along West Meadow Drive and the East Wing to avoid continuous wall planes • Variation of building heights • Maintain and enhance where appropriate, landscaping between VVMC buildings and the street and adjacent properties • Introducing outdoor spaces (such as seating areas) in order to create interest and activity along the street • Maintaining the existing West Meadow Drive sidewalk and enhancing this corridor where appropriate • Public art • Potential relocation of Town bus stop These and other detailed design considerations will be addressed during subsequent steps in the review process. Relevant provi- sions of the Town of Vail Streetscape Master Plan Addendum will be considered in the design of site and landscape improvements along West Meadow Drive. Varied roof heights and building offsets Enclosed ff, JJ l' along Meadow Drive Loading/ServiLe ��..- '•, Faciltll} —� Potential ui, r dining patio Neu, pedestrian Landsca! ` connection to screening frontage road New pedestrian Landscape access to hospital ---- — -- screening at existing taus stop - WM eadow Drive/ Streetscap Diagram Fig. 10 - Existing land uses surrounding VVMC. January 2015 3/3/2015 1161 VVMC Site Specific Redevelopment Master Plan 4. OVERVIEW OF EXPANSION PLANS AND DESIGN CONSIDERATIONS Architecture GOAL To integrate the design of new buildings and expansion areas with existing portions of the hospital so as to create a varied but uni- fied architectural expression. The implementation of the Master Plan provides a significant op- portunity for improvement and modernization to the architecture of the campus. The present building is a conglomeration of older buildings on the east and west ends of the campus, with a mod- ern addition in the central portion. Expansion of the West Wing will address the existing 1980 facade. The materials and forms anticipated for this expansion should be consistent with those used in the 2001 Central Wing addition, including natural stone and complimentary metal panel detailing. Window frames should be consistent with these materials and the amount of glazing should be balanced with the need for patient privacy. For exam- ple, on the new 4th level the use of more extensive glazing should be explored to take advantage of natural light and views, and to create a lighter, more recessed appearance at the very top of the building. The new East Wing should be articulated in a similar fashion, utilizing a stepped massing, from bottom to top. The use of varying materials can allow for further reduction of the visual massing of the building. Mechanical Systems One of the major goals of the VVMC Master Plan is to replace its aging utility components with a new Central Utility Plant. In order to minimize noise, odor and other impacts to the neighborhood, the plant will be enclosed within the East Wing on the ground level, behind the service enclosure and away from West Meadow Drive. This area will house heavy equipment including boilers, compressors, and emergency generators. Once East Wing con- struction is complete, existing mechanical equipment located at the southwest corner of the campus along Meadow Drive, shall be removed. New rooftop air -handling units and air-cooled chillers shall be screened (and painted to match roof materials) in a fashion that is consistent with the mechanical screen located above the 2001 Addition, whereby only the metal roofing form is visible from the sides of the buildings. Mechanical noises generated by this equip- ment will be largely contained and reflected above these enclo- sures, as opposed to directly across the roof. Pedestrian Circulation GOAL To provide safe and efficient pedestrian circulation within and through the VVMC campus that meets the needs of hospital users and the broader community. The primary pedestrian access to and from VVMC is West Mead- ow Drive. This shared vehicle/bike/pedestrian corridor is heavily used and provides a key link between Vail Village and Lionshead. Relocating the hospital's main entrance to South Frontage Road will greatly improve the safety and aesthetics of the street by sig- nificantly reducing traffic volumes. This will provide a substantial benefit to those who use this corridor, to neighboring residential uses and to the entire Vail community. A dedicated pedestrian entry to the new Emergency Department will be provided along West Meadow Drive. This entry should be located next to the Town's existing west -bound in -town bus stop. January 2015 3/3/2015 1171 VVMC Site Specific Redevelopment Master Plan 4. OVERVIEW OF EXPANSION PLANS AND DESIGN CONSIDERATIONS A north/south pedestrian corridor shall be constructed along the east end of the campus, providing a new connection for pedestri- ans between South Frontage Road and West Meadow Drive. It is a goal that this pedestrian corridor be ADA compliant. Improve- ments to the Frontage Road associated with VVMC's new Front Door will include sidewalks along the south side of South Front- age Road. The potential land exchange between VVMC and the Evergreen Lodge may influence VVMC's final design solutions for pedestrian circulation. Refer to Chapter 10 —Potential Land Exchange with Evergreen Lodge for more information. Middle Creek GOAL To address existing site conditions along VVMC's boundary with Middle Creek in order to minimize potential impacts from surface drainage on the water quality and the adjacent riparian habitat along the creek. The VVMC's existing surface parking lot at the west end of the campus is located adjacent to Middle Creek and the adjoining riparian corridor. The existing relationship between the creek corridor and the parking lot is less than ideal. The existing park- ing lot extends into the stream tract (owned by Eagle River and Sanitation District) and surface drainage from the lot is not well defined. While no major changes are contemplated to this por- tion of the site at this time, improvements to the relationship of the parking lot and Middle Creek should be made, specifically with respect to the managing the quality of water that runs from the lot into the creek. VVMC will evaluate potential improvements to the parking lot's relationship with Middle Creek during the development of detailed improvement plans. Potential improvements in- clude the introduction of "best management practices" to im- prove the quality of water that runs off of the existing surface parking lot. Examples of these types of improvements include: • Re -grading the parking lot or installing gutters to prevent drainage from flowing directly into the creek • Installation of oil/sand separators or bio-swales to clean run-off before it flows from the site • Installation of riparian vegetation along VVMC lands adjacent to the creek • Implementation of "creek sensitive" snow removal/ storage practices • Better defined and demarcated parking areas Proposed improvements should comply with any adopted policies or regulations with regard to the preservation and improvement of the Gore Creek and its tributaries. An opportunity may exist to create a stronger physical and visual connection between VVMC and Middle Creek, with the introduction of trails , seating areas and other passive uses. Any use of the Middle Creek corridor for aesthetic or passive purposes, however, will need to be coordinated with the land owner and should be subordinate to the preservation of the riparian corridor and its inherent natural character. The potential land exchange between VVMC and the Ever- green Lodge may influence VVMC's final design solutions for Middle Creek. Refer to Chapter 10 —Potential Land Exchange with Evergreen Lodge for more information. January 2015 3/3/2015 1181 VVMC Site Specific Redevelopment Master Plan 5. VVMC�S NEW "FRONT DOOR ; 5. VVMC�S NEW "FRONT DOOR ; 5. VVMC�S NEW "FRONT DOOR ; 6. TRAFFIC/SOUTH FRONTAGE ROAD T GOAL Collaborate with neighboring properties to define and imple- ment improvements to South Frontage Road that will provide safe and efficient site access to VVMC, the Town Hall site and the Evergreen Lodge. A Traffic Impact Study has been completed by TurnKey Consult- ing LLC. This study evaluates the traffic impacts of new develop- ment at VVMC and other changes contemplated by this Master Plan, including but not limited to the creation of a new Front Door along South Frontage Road. An executive summary of the study is found in the appendix of this Plan. Figure 11, The Con- ceptual Circulation Plan on the following page depicts proposed vehicular and pedestrian circulation patterns for VVMC. Assumptions on potential South Frontage Road improvements (all of which are subject to approval by the Colorado Depart- ment of Transportation), VVMC expansion plans and other traffic -related operational changes at VVMC that were consid- ered in the traffic study included the following: • A two-lane round -about designed to facilitate right -in/ right -out site access to VVMC, the Evergreen Lodge and the Town Hall site, on South Frontage Road • VVMC vehicular access off South Frontage Road will be right-in/right-out only • Evaluate if emergency vehicle access to VVMC is appropriate and approvable via the new main access off of South Frontage Road, including westbound left turn into VVMC • Access to the West Lot Surface Parking and the East Wing parking structure will be provided from VVMC's new main access off of South Frontage Road • Access to the new East Parking Structure and the West Surface Lot will be provided via the new main access off January 2015 3/3/2015 of South Frontage Road If • During the construction of the East Wing, 69 parking spaces in the US Bank Building will be temporarily accessed via West Meadow Drive (subject to coordination with neighboring property owners) • Access from the US Bank Building to remain one-way out bound only. • Maintain roundabout Level of Service (LOS) "C" or better The performance of the South Frontage Road roundabout, the Frontage Road/VVMC access point and the Vail Road/Meadow Drive intersection were evaluated by the Traffic Impact Study. Based on analysis by TurnKey Consulting Inc. and Felsburg Holt Ullevig (retained by the Town of Vail), each of these intersections performed at a level well above minimum Town standards for both level of service and delay. An updated traffic study for VVMC will be provided with subse- quent stages of the development review process. FRONTAGE ROAD ACCESS IMPROVEMENT STUDY The Town of Vail took the lead on a conceptual design study of future road and access improvements to South Frontage Road. The participants in this process include the Town, representatives from the Evergreen Lodge and VVMC. Each of these organizations is contemplating development of their property and the primary goal of this effort is to collaboratively define a plan for access improvements along South Frontage Road that will accommodate access to each property. It is anticipated that over time each of the three properties will be limited to right-in/right-out access off the South Frontage Road improvements. This is due to future growth in background traf- fic on South Frontage Road and the proximity of access points for 22 VVMC Site Specific Redevelopment Master Plan 1 6. TRAFFIC/SOUTH FRONTAGE ROAD ` 11 edestiaan i on Ve Circ kat ting, Pedestrian ` C "'Fm Corridor -Patient r access structured and W ar g - ance access p - - Pedessn cam' Bui7iinP, r c -Pe ee - r Co __L___L, a]OS ed@strl Bus Sto o 'd r L Se i --_- VVMC Master Plan -�`- Conceptual Circulation Man L, VazL C©IM& �it�t71 ^. 20 14 1! Fig. 11 - Pedestrian and vehicular circulation around VVMC. January 2015 3/3/2015 2 31 VVMC Site Specific Redevelopment Master Plan 1 6. TRAFFIC/SOUTH FRONTAGE ROAD ` 11 each of the three properties. It is assumed that a roundabout will be necessary to allow vehicles to turn around in order to access each of these three properties. The focal point of this study was to evaluate alternative locations and designs for a roundabout. It is assumed that all three parties will benefit from a roundabout and that each property will financially participate in the solution. Topography, limited right-of-way width and site conditions along South Frontage Road present significant design and construction challenges and the sequencing of when the improvement is constructed relative to when each of the three parcels re -develop is also an important consideration. Evergreen Entry Existing Evergreen access . to be removed Over ten alternative designs and locations for a roundabout were evaluated. In addition, non -roundabout solutions that facilitated necessary turning movements were evaluated but these were dropped from consideration. The preferred location of a round- about is shown on Figure 12 below. This improvement is located predominantly within the South Frontage Road right-of-way, however a portion of the roundabout is located over the "B line" (an internal control boundary of the interstate highway system) on Federal Highway Administration (FWHA) land. This concept is in the process of being presented to the Colorado Department of Transportation and FWHA. Left turas -A, emergency vehicles Ain-� f Entry —VVMC J EG l =ITOV Frontage Road r • �` _ �#Cc neeptual Tm.provement Plan Fig. 12 - Conceptual design of South Frontage Road access improvements. January 2015 3/3/2015 1241 VVMC Site Specific Redevelopment Master Plan 1 6. TRAFFIC/SOUTH FRONTAGE ROAD ` 11 Subject to CDOT approvals, construction of the roundabout will occur after completion of the East Wing and VVMC's new Front Door at the South Frontage Road. This construction sequencing allows for the existing helipad to remain (it will be displaced by construction of the roundabout) until such time the new heliport building is operational. During this period of time, interim access improvements to the South Frontage Road will be necessary in order to facilitate access to VVMC. A traffic analysis of this interim improvement has been completed to ensure that the intersection will perform at acceptable levels. A copy of this analysis is found in the appendix of this plan. This interim improvement will provide acceptable turning movements into and out of VVMC. It is considered an "interim improvement" because over time a roundabout will be needed due to growth in background traffic coupled with the anticipated future redevelop- ment of the Evergreen and Town Hall site. Figure 13 below is a conceptual design of these improvements. Major features of these interim improvements are a west bound left -turn lane to serve VVMC and a slight re -alignment to the entry to the Town Hall site (that will maintain the left turn movement out of this site). Shaded area indicates extent aTread work ��� -R--elocated n TOV Entry Ever peen existing * East Entry r - New VVMC _ Entry Right out only from US Bank VVMC Interim Access Conceptual Plan Fig. 13 - Conceptual design of interim access to VVMC. January 2015 3/3/2015 1251 VVMC Site Specific Redevelopment Master Plan % PARKING GOAL To increase the supply of on-site parking to an amount that when coupled with managed parking solutions meets the needs of patients, visitors and employees of VVMC. The number of on-site parking at VVMC has for many years been acknowledged to be inadequate. Providing sufficient on- site parking is one of the primary goals of this master planning effort. The following section addresses three related topics - methodologies for determining parking requirements, existing parking conditions, and the parking demands expected from ex- pansion of VVMC. More detailed information on each of these topics will be provided in subsequent development applications. METHODOLOGIES FOR DETERMINING PARKING REQUIREMENTS Zoning code formulas used to determine parking requirements for land uses such as office, retail, etc. are fairly consistent and are almost always based on square footage. Hospitals and medical centers present a unique land use and formulas used to determine parking requirements vary widely. Gross square footage, net square footage, number of employees, number of doctors, number of patient beds and number of patient exam rooms (or some combination of the above), are examples of the different "measures" used to determine parking requirements for medical centers. The Town's methodology for determining the medical center's parking requirement is based primarily on square footage, but involves three related considerations: Hospitals 1 space per patient bed 1 space/150 sf net floor area Medical offices 1 space per 200 sf net floor area While in concept a square footage based formula can provide a relative indication of a facility's parking demand, the use of square footage is arbitrary in that all square footage within a medical center is treated uniformly (with respect to its intensity of use, hence parking demand). Basing parking requirements on the number of employees may be a more accurate measure for determining a facility's parking demand. The following formula is suggested as an alternative to the Town's formula: 1 space per patient bed 1 space per exam room 1 space per day shift employee Both of these methodologies have their strengths and weakness- es and as demonstrated below, both formulas provide similar parking numbers when applied to the existing campus. More importantly, both formulas provide a parking number that is very close to the total parking needs of VVMC. As further explained below, the employee -based formula is the most appropriate and accurate formula for determining the VVMC parking demand. EXISTING PARKING CONDITIONS Applying the Town parking formula to the existing VVMC campus results in 870 spaces and after application of a 20% multi -use credit the parking requirement is 697 spaces. Applying the employee -based formula to the existing VVMC cam- pus results in 782 spaces and after application of a 17.5% multi- use credit the parking requirement is 645 spaces. While the parking requirement numbers above are very similar, they are based on formulas and may not reflect actual parking conditions, or VVMC's existing parking demand. The table below summarizes actual parking needs, or resources at VVMC: January 2015 3/3/2015 1261 VVMC Site Specific Redevelopment Master Plan % PARKING 407 On-site spaces (located in West Lot, East Structure, US Bank Building) 60 Employee -issued ECO bus passes 32 Average number of employees who utilize VVMC shuttles 120 TOV/Lionshead parking and season parking passes purchased (2013/14 ski season) 53 Off-site leased spaces 672 Total spaces VVMC provides patient, guest and employee parking with a combination of on-site parking, off-site/leased parking and managed parking (employee bus pass and shuttles). These 672 "actual" spaces fall mid -way between two zoning calculations, in essence validating the accuracy of the two parking formulas. This information can also be used to define the existing park- ing deficit at VVMC. Assuming 672 is VVMC's required parking, there are currently 499 "code compliant" parking spaces (407 on-site spaces and 92 "managed" spaces), and as such the exist- ing parking deficit is approximately 173 spaces. PARKING REQUIREMENTS OF MASTER PLAN AND EXPANSION The increased parking demand from expansions contemplated by the Master Plan is expected to be relatively low. While there are plans for expansion of medical space and exam rooms that will generate more employees and increased patient activity that will result in increased parking demand, there are many improvements such as the re -designed Emergency Department that will not increase capacity or employees, hence not increas- ing parking demand. Final determination of new parking de- mand and plans for addressing this demand will be made by the PEC during the CUP process. Assuming the use of the employee -based parking formula, the increased parking demand from the Master Plan expansion is anticipated to be approximately 80 additional spaces, for a total estimated parking demand of approximately 750 spaces. Final determination of parking requirements will made during the re- view of CUP applications. Upon completion of the Master Plan expansion all required park- ing will be provided by on-site parking spaces and other "man- aged" parking solutions, in accordance with the Town's adopted parking regulations. On-site parking will be provided in the US Bank Building, the West Parking Lot, new surface spaces (created when the ambulance building is removed), and a new parking structure at the east end of the campus. As has been done in the past, managed programs will be used to satisfy a portion of VVMC's parking requirement. Parking management will include a variety of programs to include: • Continuing the use of employee shuttles • Continuing the use of the Employee ECO bus pass program • Valet Parking • Use of compact spaces • Implementation of parking management strategies to increase the efficiencies of how parking spaces are utilized During the construction of the new East Wing parking structure, interim off-site parking will be needed for approximately two years. It is anticipated that these spaces will be addressed by leasing off-site spaces and providing expanded employee shuttle and bus pass programs. Details on these programs along with additional information on the number of required parking spaces, the manner in which new parking will be provided, and parking January 2015 3/3/2015 1271 VVMC Site Specific Redevelopment Master Plan % PARKING management plans will be provided with subsequent develop- ment applications. The potential land exchange between VVMC and the Evergreen Lodge may influence VVMC's final design solutions for parking. Refer to Chapter 10 —Potential Land Exchange with Evergreen Lodge for more information. January 2015 3/3/2015 1281 VVMC Site Specific Redevelopment Master Plan 8. EMERGENCY HELIPAD GOAL Batterson of CLB Enterprises. The Preliminary Heliport Feasibility Establish an emergency helipad within the VVMC campus that & Design Study Report, January 15, 2015 by HeliExperts LLC is is located to provide a direct internal connection to the new found in the appendix of this Master Plan. Emergency Department and with sensitivity to the surrounding neighborhood. EMERGENCY HELIPAD SITE ALTERNATIVES EXISTING EMERGENCY HELIPAD The existing helipad that serves VVMC is located north of South Frontage Road and immediately west of the Vail Town Hall. This helipad has been used by VVMC for the past 30 years. A helipad is an essential element of a medical facility such as VVMC. On average, approximately 70 helicopter transports occur each year The vast majority of these are scheduled transports of patients from VVMC to other healthcare facilities. While the existing helipad has served its purpose in supporting emergency air transport, there are shortcomings with the current helipad and it needs to be relocated. The fundamental limitation of the existing helipad is that it requires the transfer of the patients to and from VVMC via an ambulance. The most significant implication of this is increased risk to the patient and the additional time required to transfer the patient (also adding risk). In addition, the transfer monopolizes the use of an ambulance and crew and also necessitates Police Department personnel to temporarily close South Frontage Road. None of these shortcomings would be addressed by an off-site helipad. It is for these reasons that only an on -campus helipad would improve existing conditions and meet the highest standards of patient care. The evaluation of alternative locations for the emergency helipad and recommendations for the preferred location were completed with the assistance of HeliExperts International LLC and Caycee Four potential on-site helipad locations were evaluated. Depicted on Figure 14 below, these alternatives were evaluated based on the following considerations: • Safety • Patient transfer requirements to/from the Emergency Department • FAA and NFPA standards • Aircraft performance • Community Impact Fig. 14 - On-site helipad location alternatives Each of the four on-site alternatives involves rooftop solutions and each location could accommodate a helipad that conforms to applicable guidelines of the FAA Advisory Circular relative to flight paths and other aeronautical considerations. January 2015 3/3/2015 1291 VVMC Site Specific Redevelopment Master Plan 8. EMERGENCY HELIPAD Alternatives B and D each presents challenges with respect to their relationship to the future location of the Emergency Department and each of these locations would have significant impacts on the surrounding neighborhood. For these reasons both B and D were dropped from consideration. While Alternative C has a very convenient relationship to the future location of the Emergency Department, the flight path to this alternative location would follow the Gore Creek corridor to the west and while this flight path would conform to FAA guidelines it would have significant impacts on residential uses located along this corridor. For this reason Alternative C was dropped from consideration. Alternative A is the preferred location for the emergency helipad due to its proximity to the future location of the Emergency Department, conformance with applicable FAA guidelines, and limited impacts to the surrounding neighborhood. PROPOSED EMERGENCY HELIPAD LOCATION The proposed helipad is located adjacent to South Frontage Road on a portion of the campus that is not encumbered by the Evergreen covenant restriction. The helipad will be designed in concert with the design of VVMC's new Front Door to ensure efficient site access and circulation. The proposed location allows for an easterly flight path that would pass over the Town Hall site and then run parallel with the 1-70 corridor. The westerly flight path would follow South Frontage Road and gradually align with the 1-70 corridor. Refer to Figure 16 on page 31. At this master plan level, it is assumed that the elevation of the helipad will be approximately 75' above the top level of the existing VVMC parking structure. The helipad is set Fig. 15 - Proposed helipad location at this elevation in order to not negatively impact the future development of surrounding properties. Based on conceptual studies, with the helipad at 75' the Evergreen Lodge could develop to the maximum allowable 82.5' building height (for habitable space) anywhere within zoning or town master plan prescribed setbacks and have no impact on the western flight path of the helicopter. The Town Hall site could be developed to just over 60' and have no impact on the eastern flight path of the helicopter. In addition to a maximum allowable building height of 82.5', town zoning allows up to an additional 15' of building height for "architectural projections" such as towers, spire, cupolas, flagpoles and similar features not usable as habitable floor area. Based on conceptual studies, the majority of the Evergreen site could accommodate the maximum 15' architectural projection with no impact to the westerly flight path of the helicopter. There is, however, a corridor along the northern side of the Evergreen January 2015 3/3/2015 1301 VVMC Site Specific Redevelopment Master Plan 8. EMERGENCY HELIPAD Lodge in which a 15' architectural projection could impact the westerly flight path (penetrate the FAA prescribed obstruction surfaces). Solutions to address this potential situation are to elevate the helipad to eliminate the impact or for any architectural projection above 82.5' that may be proposed by the Evergreen be located to not impact the flight path and FAA obstruction surfaces. FUTURE STEPS IN THE REVIEW OF EMERGENCY HELIPAD The Town's Master Plan evaluation of the proposed helipad is the first of many steps in the review process. Following Master Plan approval, VVMC will complete additional work on the conceptual design of the helipad, coordinate with helipad users and then submit notice of the proposed helipad to the FAA. The FAA will then conduct an initial review of the proposal. At this same time, more detailed information on the design and operation of the helipad will be submitted to the Town as part of a CUP application. In addition, an Environmental Impact Report will be provided as an element of the CUP application. Following approval of a CUP application VVMC will coordinate with the FAA on a "favorable determination of air space" for the helipad. Upon issuance of building permits and construction of the helipad, the FAA may, at their discretion, complete a final inspection of the helipad. The potential land exchange between VVMC and the Evergreen Lodge may influence VVMC's final design solutions for the Helipad. Refer to Chapter 10 —Potential Land Exchange with Evergreen Lodge for more information. Fig. 16 - Proposed helicopter approach and departure flight paths. January 2015 3/3/2015 1311 VVMC Site Specific Redevelopment Master Plan 9. OTHER CONSIDERATIONS The following section addresses zoning/development review considerations and other topics relative to expansion plans envisioned by the Master Plan. Many of these topics will be addressed in greater detail during the review of subsequent development applications. EMPLOYEE HOUSING GOAL To provide employee housing consistent with provisions of Chapter 23 of the Vail Town Code. Chapter 23 - Commercial Linkage of the Town's zoning regula- tions stipulates that "commercial development or redevelop- ment shall mitigate its impact on employee housing by provid- ing Employee Housing Units (EHUs) for twenty percent (20%) of the employees generated." Further, that "employee hous- ing impacts need only be mitigated for a redevelopment that results in a greater number of employees generated from an increase in net floor area." As such VVMC's requirement is to provide housing for 20% of the new employees resulting from the proposed expansion. Chapter 23 of the Town code provides a table of employee gen- eration rates for a variety of different land uses. Hospitals and medical facilities are not included in this table. In accordance with the ordinance, in such cases it is incumbent on the appli- cant to provide documentation of employee generation antici- pated from the project. VVMC and other entities that operate within the campus (i.e. Colorado Mountain Medical, The Steadman Clinic, etc.) include approximately 550 employees. It is anticipated that as the Master Plan expansion is implemented employees will increase to approximately 610, an increase of 60 employees. By way of example, assuming 60 new employees and the Town's 20% hous- ing requirement, housing for 12 employees would be required. This housing may be in the form of dormitory; studio; or 1, 2 or 3 bedroom units. Final determination of new employee generation will be made during the CUP review process. Chapter 23 stipulates that 50% of required employee housing be located "on-site" with the provision that exceptions can be made to this requirement if any one of four findings are met. For two reasons all required employee housing will be provided off-site — residential is incompatible with the institutional uses at VVMC and the limited land area afforded by the campus is best utilized for addressing medical and related needs of VVMC. Detailed information on employee generation, the exception to the on-site requirement, and an employee housing plan will be provided in subsequent development applications. ZONING Existing zoning of the VVMC campus includes three different zone districts. The majority of the campus is zoned General Use (GU), the US Bank Building site is zoned Special Development District (SSD #23), and a portion of land along South Frontage Road (re- cently purchased from the Evergreen Lodge) is zoned Lionshead Mixed Use —1. Figure 17 on the following page depicts the zon- ing of the VVMC campus. The following summarizes the existing zoning of these three areas relative to the proposed master plan. General Use Zoning The majority of the campus is zoned GU. The purpose of the GU district is intended for use on sites with public and quasi -public January 2015 3/3/2015 1321 VVMC Site Specific Redevelopment Master Plan 9. OTHER CONSIDERATIONS Existing Zoning Fig. 17 - VVMC existing zoning. uses and this zone district has been the primary tool for review- ing the development of VVMC for many decades. "Healthcare facilities" are a Conditional Use in the GU District. There are no changes proposed to this zoning. The potential land exchange between VVMC and the Evergreen Lodge may influence VVMC's final design solutions for General Use Zoning. Refer to Chapter 10 —Potential Land Exchange witr Evergreen Lodge for more information. Lionshead Mixed Use -1 Zoning This small portion of the VVMC campus was zoned LHMU-1 when acquired from the Evergreen Lodge. The LHMU-1 district does not allow for medical facilities, medical offices or clinics. For this reason the re -zoning of this portion of the campus to GU will be proposed as an element of future development applications. The potential land exchange between VVMC and the Evergreen Lodge may influence VVMC's final design solutions for Lionshead Mixed Use -1 Zoning. Refer to Chapter 10 —Potential Land Ex- change with Evergreen Lodge for more information. SDD Zoning VVMC purchased the US Bank Building in 2005. At that time, the property was used as a professional office building and was zoned SDD #23. Since that time, VVMC has converted many office uses within the building to medical uses or office uses directly related to VVMC. These medical uses are permissible by SDD #23. While the majority of the building has evolved into a medical office building, the bank use is expected to remain for the fore- seeable future. VVMC's ultimate plan is for all uses within the building to be medical -oriented and it is anticipated this will occur once the bank vacates the building. At that time it is expected that the property will be re -zoned to the GU district. There are two reasons for not re -zoning this portion of VVMC to GU at this time. The existing bank building is physically separate from the rest of the buildings on the VVMC campus and as such there are no real regulatory complications from having two dif- ferent zone districts in place on the VVMC campus. More impor- tantly, the "banks and financial institutions" are not permitted in the GU district. Re -zoning the property to GU would make the existing bank a non -conforming use and this could create future unintended or unforeseen consequences. January 2015 3/3/2015 1331 VVMC Site Specific Redevelopment Master Plan 9. OTHER CONSIDERATIONS VAIL LAND USE PLAN these improvements will provide facilities that will allow VVMC The Vail Land Use Plan includes references to VVMC. It is intend- to serve the community with state-of-the-art, high quality health - ed that this Master Plan supersede all reference to VVMC found in the Vail Land Use plan. The Vail Land Use Plan shall be modi- fied to create a new land use designation specific to VVMC. TOV LANDS The adjacency of Lot 10 to the west side of the VVMC campus presents a meaningful opportunity for the long-term growth of the hospital. While small in size, Lot 10 could nonetheless be a key factor in providing future hospital improvements at the west end of the campus. VVMC remains interested in working with the Town regarding the future acquisition of this parcel. Doing so could facilitate VVMC's ability to pursue expansion plans on the West Lot at some point in the future. The potential land exchange between VVMC and the Evergreen Lodge may influence VVMC's final design solutions for TOV Lands. Refer to Chapter 10 —Potential Land Exchange with Ever- green Lodge for more information. FUTURE EXPANSION POTENTIAL AT VVMC GOAL To ensure that opportunities remain to accommodate, future Mansions to VVMC beyond those contemplated by this Master Plan. Expansions and improvements outlined in this Master Plan are planned to meet the needs of VVMC for many years. In doing so care. It is difficult to speculate on expansions or improvements be- yond those envisioned by this Master Plan. That said, as medical services and technology evolve over the next few decades, it is reasonable to assume that over time additional changes to VVMC will be necessary. VVMC would have two options available for future expansion and improvements to the campus: US Bank Buildi Since it was purchased by VVMC in 2005, this building has evolved into a nearly exclusive medical office building. As a part of the changes to the main hospital campus outlined by this Master Plan, the US Bank Building will be used to accommodate some uses that are currently located on the main campus. As such the building plays a key role in the overall master plan for VVMC by providing support/ancillary medical space for the hospi- tal. A significant amount of resources have gone into renovations to this building in order to facilitate these uses. Over time, it may be possible to demolish this building and redevelop it with more direct, physical integration with the main campus. This would represent one alternative for how VVMC could address future long-term needs. West Lot The West Lot is a location that could accommodate a new build- ing at some point in the future. This would likely necessitate below -grade structured parking. Access to this building (and parking) would be possible via South Frontage Road and the new main entry to VVMC. January 2015 3/3/2015 1341 VVMC Site Specific Redevelopment Master Plan 9. OTHER CONSIDERATIONS No specific work has been done in preparing long term improve- ment/expansion plans for the West Lot or the US Bank Building. This Master Plan does, however, acknowledge how these two areas provide VVMC with options for how future unforeseen needs could be accommodated on the campus. The potential land exchange between VVMC and the Evergreen Lodge may influence VVMC's final design solutions for future ex- pansion potential. Refer to Chapter 10 —Potential Land Exchange with Evergreen Lodge for more information. January 2015 3/3/2015 1351 VVMC Site Specific Redevelopment Master Plan 10. POTENTIAL LAND EXCHANGE WITH EVERGREEN LODGE The underlying premise of a VVMC/Evergreen land exchange is that modifying the common boundary between the two proper- ties enhances the redevelopment opportunities of both proper- ties, opportunities that would not be possible with existing parcel boundaries. Enhanced redevelopment opportunities include not just the specific development potential of each property, but also how the design and development of each site could be accom- plished to create a seamless transition between each property and to better address community -oriented goals and objectives. VVMC and the Evergreen Lodge have evaluated a potential land exchange and determined that at a conceptual level a land ex- change could provide benefits to both parties and also result in redevelopments that further the Town's development objectives. This section summarizes the main elements of a land exchange, elements of the VVMC master plan that would change in the event of a land exchange and next steps on the potential land exchange. MAIN ELEMENTS OF THE LAND EXCHANGE The concept of the land exchange involves VVMC conveying a portion of its west parking lot to the Evergreen Lodge in exchange for the easternmost corner of the Evergreen site. Land acquired by the Evergreen Lodge would be used to link the future rede- velopment of the Lodge directly to West Meadow Drive. VVMC would utilize the easternmost portion of the Evergreen site to shift the location of the helipad building and in doing so cre- ate more room for the main entry to the hospital. Figure 18, a conceptual site plan of VVMC's expansion plans with the land exchange is found on the following page. green Lodge that significantly restricted the future development of the VVMC site. A key element of the land exchange would involve the Evergreen Lodge releasing many of these restrictions and in doing so create future expansion opportunities beyond what is currently possible. A major focus of redevelopment plans for the Evergreen Lodge is to create a strong pedestrian connection to West Meadow Drive. A second aspect of the land exchange would involve VVMC cooperating with the Evergreen Lodge on site and landscape improvements necessary for the Evergreen Lodge to create a new public space that will establish this connection. These two considerations will provide important benefits to each property and also to the broader community. LAND EXCHANGE INFLUENCE ON VVMC REDEVELOPMENT MASTER PLAN If the land exchange is implemented the vast majority of the ex- pansion plans outlined in this redevelopment master plan will re- main unchanged. For example, there would be no changes to the design of the West Wing (and it will remain the initial step in the construction process regardless of a land exchange), and the ma- jor elements of the East Wing will be largely unchanged. Changes to expansion plans that would result from the land exchange are relatively subtle, but none the less important to the future devel- opment of VVMC. The following highlights how specific elements of this Master Plan would be influenced by the land exchange: Pedestrian Circulation The VVMC redevelopment master plan currently includes a north/ south pedestrian connection along the eastern edge of the site. The pedestrian connection planned by the Evergreen Lodge would potentially be a better pedestrian solution and could eliminate In addition to the exchange of land, there are two other signifi- the need for the connection at the east end of the VVMC site. cant elements of the potential land exchange. In 1989 VVMC This decision could be made during the CUP review of the East agreed to a number of protective covenants benefitting the Ever- Wing. January 2015 3/3/2015 1361 VVMC Site Specific Redevelopment Master Plan 10. POTENTIAL LAND EXCHANGE WITH EVERGREEN LODGE l Relocated r helipad building \ Site /Land cape caturc �- Expanded entry 4� r to VVIVIC Par ' g lot too�---��—�*�*�� � � ------ - Canopy entry be esigZ—\ toVVAAC t I i Medical Professional Building Central West Wing Wing -� Past Wing WMC Redevelopment Master Plan _ _ - - _ _ _ _ - G n . Q l Land Exchange Conceptual Site Plan Vail, Colorado Figure 18 - Conceptual site plan with Evergreen land exchange. January 2015 3/3/2015 1371 VVMC Site Specific Redevelopment Master Plan 10. POTENTIAL LAND EXCHANGE WITH EVERGREEN LODGE Middle Creek to the General Use District so zoning is consistent with the adloin- The VVMC redevelopment master plan outlines options for ing VVMC property. improving storm water run-off from the west parking lot. The land exchange would convey this portion of the VVMC site to the TOV Lands Evergreen Lodge. Consideration will be given to this potential VVMC remains interested in acquiring Lot 10 from the Town of change of ownership (and future development plans) when mak- Vail. Redevelopment plans for the Evergreen Lodge, particularly ing final decisions on specific storm water improvements for the with respect to the planned pedestrian connection, may influence west parking lot. the future use of Lot 10. As an element of the land exchange discussions, VVMC, the Evergreen Lodge and the Town of Vail will Delivery and Service VVMC will re-evaluate the potential for a shared facility with the Evergreen Lodge and the ability to provide delivery and service vehicle access via South Frontage Road. Parking Conveyance of a portion of the west lot to the Evergreen Lodge will remove approximately 25 parking spaces from VVMC. The loss of these spaces will need to be incorporated into the overall parking plan for VVMC. This will be addressed during the CUP process for the East Wing. Helipad Building and Entry to VVMC Acquiring a portion of the Evergreen site will allow the helipad building to shift to the northwest. This shift will create more room for the new Front Door to VVMC (vehicular circulation, pa- tient drop-off, etc.) and allow for an improved arrival experience for all hospital users. Relief to current covenant restrictions will also allow for greater flexibility in the design of the East Wing and the main entry into the hospital. Based on an initial review by HeliExperts LLC, the shift in the helipad will have no appreciable impact on the planned arrival and departure flight paths. coordinate on what role, if any, Lot 10 may play in final design solutions for VVMC and the Evergreen Lodge. Future Expansion Potential If covenant restrictions are released by the Evergreen Lodge there will be a significant and very positive change to the future expan- sion potential at VVMC. Currently future expansions to VVMC beyond what is contemplated by this Master Plan are limited to the West Lot and the US Bank Building. Existing covenant restric- tions limit the height, building footprint and location of any new building in the West Lot. Covenant restrictions do not limit the redevelopment potential of the US Bank Building; however, this site is somewhat detached from the rest of the campus. While the West Lot and the US Bank Building do provide potential for future expansions to VVMC, expansions in these areas would be difficult to integrate with rest of the campus. The potential land exchange would include a significant degree of relief to existing restrictive covenants. Figure 19, the conceptual massing diagram on the following page depicts where additional building expansion could occur if covenant restrictions are modi- fied. These areas of future building expansion would be more viable to VVMC (than existing expansion potential) given their LH Mixed Use Zoning and other Zoning Considerations relationship and proximity to existing facilities. The importance of The portion of Evergreen land that may be acquired by VVMC is this covenant relief to the long-term future of VVMC will be real - currently zoned LHMP-2. If acquired, this land should be rezoned ized by the community over time. January 2015 3/3/2015 1381 VVMC Site Specific Redevelopment Master Plan 10. POTENTIAL LAND EXCHANGE WITH EVERGREEN LODGE NEXT STEPS WITH LAND EXCHANGE There are two key steps with regard to making a final decision on the land exchange. The first of these is for VVMC and the Ever- green Lodge to continue their discussions on the more detailed aspects of the land exchange. The second is to coordinate with Vail Resorts. When Vail Resorts conveyed land to VVMC for the hospital the conveyance included the condition that the land be used "for purposes directly relating to medical services". If this condition is violated, the property could, at VR's option revert back to them. For the land exchange to occur, Vail Resorts will need to modify this condition such that residential/condominium use is permissible on the portion of the West Lot that would be acquired by the Evergreen Lodge. In the event the land exchange is realized, both parties would continue to coordinate on the planning and design of their re- spective projects. It is assumed that the Evergreen Lodge would initiate a planning process for their redevelopment. VVMC would proceed with the obtaining CUP approvals and initiating construc- tion of the West Wing (the West Wing is currently planned as the first sequence of construction and this would not change with or without a land exchange). VVMC would then modify detailed designs of the East Wing to reflect changes made possible by the land exchange (shifting location of helipad building and design of VVMC entry off of South Frontage Road). These detailed designs would then be submitted to the Town for review as part of a CUP application. Fig. 19 - Conceptual massing study of future VVMC infill/expansion potential with relief of existing covenant restrictions. January 2015 3/3/2015 1391 VVMC Site Specific Redevelopment Master Plan 1 75x!ecutive SummaryOnl The complete Traffic Impact Study is available upon request Prepared For: Vail Valley Medical Center Master Plan I-70 South Frontage Road, Just west of the main Vail interchange Vail, Colorado September 30, 2014 2533 West Pinyon Ave -,TC1P17G Grand Junction, CO 81505 3/3/2015 970-985-4001 Consulting, LLC VVMC Master Plan TIS 1 Executive Summary 1.1 Introduction This report documents the traffic impact study (TIS) for the proposed Vail Valley Medical Center (VVMC) Master Plan (Project) in the Town of Vail (TOV), Colorado. The VVMC is located on the south side of the 1-70 South Frontage Road (Frontage Road) about 750 feet west of the main Vail interchange. The VVMC also has access to West Meadow Drive. See Figure 1 for the Project Vicinity Map. All land use details listed in this TIS are based on the VVMC Master Plan effort, and will be updated as the Project concept is refined. Another key assumption is a future roundabout on the Frontage Road, which would provide optimal access to each of the three adjacent properties when this area builds out. The TOV has recently been working with adjacent property owners to evaluate alternative roundabout locations and to define the preferred location for this roundabout. This TIS assumed a roundabout configuration, but the roundabout solution is dependent upon the participation of all three property owners, and is based on the assumption that each of the properties will be redeveloped at the same time. Since the timing of these projects may not occur simultaneously, VVMC evaluated Frontage Road improvements that would be necessary if VVMC were to redevelop "First and Alone". The "First and Alone" evaluation was done to find a workable VVMC access solution that could occur within the existing right of way. The ultimate roundabout configuration would require additional highway right of way for implementation. In addition, CDOT understands that over -designed roundabouts can create operational issues, which is another reason that VVMC evaluated access options that do not include a roundabout. This TIS will be updated as necessary and resubmitted for the TOV Condition Use Permit (CUP) and Colorado Department of Transportation (CDOT) access permit processes. 1.2 Study Area The Study Area includes the intersections listed below, which are shown in Figure 1. Figure 2 shows the lane geometry and traffic control. Intarcarfinnc #1 Frontage Road and Evergreen Access (South Leg) (Proposed intersection west of VVMC Access — assumed to be a roundabout) #2 Frontage Road and VVMC Access (South Leg) / TOV Access (North Leg) #3 Vail Road and Meadow Drive TurnKe Page 1 3/3/2015 Consulting, LLC VVMC Master Plan TIS The Vail Road and Meadow Drive intersection was added to the Study Area because the VVMC trips at this intersection will increase during the East End construction. The increase in VVMC trips at this intersection will occur because the 69 parking spaces at the US Bank Building will be accessed via West Meadow Drive instead of the Frontage Road. The south roundabout at the Main Vail Interchange was not included in the Study Area. The 2025 Vail Transportation Plan (Vail TMP) concluded that there is a limited amount of realistic capacity improvements that could be constructed at this interchange, and discussed other system -wide improvements that would help alleviate congestion at the Main Vail Interchange. 1.3 Traffic Analysis Periods and Years The traffic analysis was conducted for the periods and conditions listed below. The traffic volumes used in the analysis are based on traffic data from the peak summer and winter seasons. In addition, traffic volumes from the Vail TMP were used for the Frontage Road. Periods • Weekday AM Peak Hour • Weekday PM Peak Hour Conditions • Year 2015 — West End (During Construction) • Year 2016 — West End (Construction Completed) • Year 2017 — East End (During Construction) • Year 2018 — East End (Construction Completed) • Year 2035 — Build -out (20 -year horizon) Definitions: West End improvements include approximately 40,000 SF of medical space on and around the existing West Wing of the VVMC. East End improvements include approximately 25,000 SF of net new medical space and an expanded parking structure at the east end of the Campus. 1.4 Background Traffic Assumptions Related to Adjacent Development The future traffic volumes used in this study assume the following: • VVMC build out • Evergreen Site redevelopment, per previous traffic study for this site • No changes to the Town of Vail municipal site 1.5 Existing and Proposed Project Uses Table 1 shows the existing and proposed Project uses for each condition. Table 2 shows the number of employee and guest/patron parking spaces for each condition. TurnKe Page 2 3/3/2015 consulting, i_ WMC Master Plan TIS Table 1- Existing and Proposed Project Uses Condition Year Gross Bldg Full-time Employees Patient Exam Rooms Condition Year Area SF FTE Beds # Parking Spaces Existing 2014 202,000 569 58 155 West End 2015 202,000 569 58 160 (During Const 9 107 116 245 46 West End 2016 242,000 590 58 190 Const Completed 57 66 195 96 291 East End 2017 242,000 590 58 190 (During Const East End 2018 268,000 610 58 197 Const Completed) 245 46 291 254 153 Build -out Prior to 300,000 1 700 58 2601 2035 East End 2017 32' 153' 185' 02 Overall Increase 49% 23% 0% 68% (Existing to Build -out Notes: SF — square footage 1. The SF and exam rooms shown for the Build -out Condition are speculative in nature. Estimates are provided for long-range traffic planning purposes only Table 2 - Existing and Proposed Parking Spaces Note: the number of parking spaces were estimated based on schematic designs for the Master Plan effort; the final parking numbers are subject to change as more detailed design work is completed. # Parking Spaces Accessed via Total Condition Year West Meadow Drive Frontage Road # Parking Spaces Emp P / G Total Emp P / G Total Emp P / G Total Existing 2014 9 107 116 245 46 291 254 153 407 West End 2015 9 57 66 195 96 291 204 153 357 (During Const West End 2016 9 107 116 245 46 291 254 153 407 Const Com leted East End 2017 32' 153' 185' 02 0 0 32 153 185 (During Const t End 2018 53 0 5 404 210 614 409 210 619 CoEa ted (nstBuild-out Prior to 53 0 5 435 260 695 440 260 700 2035 Overall Increase 73% 70% 72% (Existing to Build -out Notes: Emp — Employee, P / G — Patron / Guest 1. Includes 69 parking spaces (46 = P / G, 23 = Emp) at the US Bank Building that will be accessed from West Meadow Drive instead of the Frontage Road. 2. During the East End Construction, the VVMC will "replace" 245 parking spaces by leasing parking spaces at nearby parking structures, and/or increasing transit and shuttle use by employees. 3. These 5 parking spaces are for service vehicles CTurnKe Page 3 3/3/2015 Consulting, LLC VVMC Master Plan TIS It Not To Scale Evergreen " '+ Lodgers TOV - VVMC MIF CC - g Existing VVMC Main Access (to be relocated to Int #2) W Meadow Dr Vail Valley Medical Center (WMC) Master Plan Vicinity Map o TurnK Consulting, LLC 3/3/2015 Vail Road and Meadow Dr Pint #31 *�Vail Rd a Figure 1 Page 4 Proposed Intersection #1 Existing 1-70 South South (assumed VVMC Frontage Rd Roundabout roundabout] (General location based Access [Int #2] "� at Main Vail _ on FHU study area) Interchange z r -4 ; I-70 Evergreen " '+ Lodgers TOV - VVMC MIF CC - g Existing VVMC Main Access (to be relocated to Int #2) W Meadow Dr Vail Valley Medical Center (WMC) Master Plan Vicinity Map o TurnK Consulting, LLC 3/3/2015 Vail Road and Meadow Dr Pint #31 *�Vail Rd a Figure 1 Page 4 VVMC Master Plan TIS It Not To Scale Exact location and geometry of the Proposed Intersection not know at this point; yellow shape represents the area studied by FHL NAccess West cess TOV Main Access VVMC 2 3 %.2 0 1-70 South Fronts 9e Rd Vail Valley Medical Center (VVMC) Master Plan Existing Lane Geometry and Traffic Control o TurnKe Consulting, LLc 3/3/2015 Main Vail �v 0 �pt ow Drive 3nsit Only Figure 2 Page 5 VVMC Master Plan TIS 1.6 Summary of Traffic Analysis Results The following sections summarize the traffic analysis results at the three Study Area intersections. 1.6.1 Intersection #1 on Frontage Road - Assumed Roundabout The TOV has taken the lead on the preliminary design of the Proposed Roundabout on the Frontage Road. The participants in this process include all adjacent property owners because the roundabout would require additional right of way from these properties. VVMC, TOV, and the Evergreen Lodge have been meeting for a couple months to evaluate various roundabout location and configuration options. The TOV has retained Felsburg Holt and Ullevig (FHU) to provide technical support to the effort, and they produced a memorandum to the TOV on 8/1/14. The FHU memo summarized the results of the alternatives analysis for the roundabout, which was based on build out conditions of all three properties in the year 2035. The most recent team meeting was held on 8/5/14 where the participants agreed that the roundabout would be likely be located near the shared property line between the VVMC and Evergreen properties. FHU is currently looking at several different access configurations for the roundabout at this location. This VVMC TIS could not analyze the proposed roundabout because the preferred configuration is not known yet. Therefore, this TIS refers to and relies upon the FHU memo for the roundabout operational analysis in the build out condition. The FHU memo indicates that the proposed roundabout would operate at LOS B or better, even when using conservative background traffic and site trip generation estimates. It is anticipated that the preferred roundabout location and configuration will be identified sometime during the VVMC Master Plan approval process, so this TIS will be updated accordingly. VVMC has identified the Frontage Road improvements that would be necessary if VVMC were to redevelop "First and Alone". The "First and Alone" evaluation was done to find a workable VVMC access solution that could occur within the existing right of way. The ultimate roundabout configuration would require additional highway right of way for implementation. In addition, CDOT understands that over -designed roundabouts can create operational issues, which is another reason that VVMC evaluated the "First and Alone" access options that do not include a roundabout. The Proposed Roundabout on the Frontage Road was analyzed for the completion of of the VVMC Master Plan, which is anticipated to be year 2018. Table 3 shows the level of service (LOS), delay, and queuing results of the roundabout analysis based on the HCM 2010 Roundabout Methodology. TurnKe Page 6 3/3/2015 Consulting, LLC VVMC Master Plan TIS Table 3 — Int #1 - Assumed Roundabout Analysis Results [Year 2018] Roundabout AM Peak Hour PM Peak Hour LOS — Delay 95th % Queue LOS —Delay 95th % Queue Approach LOS — Delay (sec) (ft) (sec) (ft) West Leg A-5 20 A — 9 70 (Frontage Road Southbound East Leg A-6 50 A — 6 50 (Frontage Road and Right -Turn South Leg A-6 20 A — 9 20 (Evergreen Lodge Access 105 (VVMC Access, North Leg A — 6 20 A — 6 20 TOV Service Access (Evergreen Lodge Overall Roundabout A-6 50 (max) A - 7 70 (max) all vehicles Table 3 shows that the Proposed Roundabout will operate at LOS A with minimal queuing in year 2018, the anticipated opening year of the WMC Master Plan. Refer to the FHU memo in the Appendix for the year 2035 Build -out analysis results. 1.6.2 VVMC Access / TOV Access on Frontage Road [Intersection #2] The year 2018 East End (Construction Completed) analysis showed that the existing roadway configuration at the VVMC Access will probably create grid -lock on the Frontage Road and Main Vail interchange. If the proposed roundabout is not constructed prior to year 2018, the "First and Alone" alternative should be constructed prior to (or coincide with) the completion of the VVMC Master Plan construction in year 2018. Table 4 shows that the "First and Alone" alternative will provide acceptable traffic operations at the VVMC Access and TOV Access thru the year 2035. In addition, an eastbound right -turn deceleration lane should be constructed at the VVMC Access on the Frontage Road. Table 4 - VVMC Access: "First and Alone" Alternative [Year 2035] VVMC Access is RIRO: TOV Access is % (Left -turn IN prohibited) TurnKe Page 7 3/3/2015 Consulting, LLc AM Peak Hour PM Peak Hour Direction Movement LOS — Delay 95th % Queue LOS — Delay 95th % Queue sec ft sec ft Southbound Shared Left- C — 16 30 C — 19 50 TOV Access and Right -Turn Northbound Right -turn A-4 55 A — 10 105 (VVMC Access, Westbound (Evergreen Lodge U-turn A-5 95 B — 13 120 Access TurnKe Page 7 3/3/2015 Consulting, LLc VVMC Master Plan TIS Table 5 shows that the RIRO configuration at the VVMC and TOV Accesses on the Frontage Road will operate at LOS A in the Year 2035 Build -out Condition. Table 5 — WMC/TOV Access on Frontage Road Analysis Results [Year 2035] VVMC and TO Accesses are RIRO (in coniunction with the Proaosed Roundabout) 1.6.3 Vail Road and Meadow Drive [Intersection #3] The existing main access to the VVMC is on West Meadow Drive. In order to get to the VVMC main access, drivers pass thru the Vail Road and Meadow Drive intersection, which is a small four-way stop intersection with a high number of pedestrians and local buses. The VVMC Master Plan proposes to relocate the main access to the Frontage Road, but the new main access on the Frontage Road will not be open until year 2018. In addition, when the East End is being constructed in year 2017, it will be necessary to access the 69 parking spaces at the US Bank Building via West Meadow Drive. This means that the VVMC traffic on West Meadow Drive will increase over the existing condition when the East End is under construction. The existing roadway configuration was analyzed for the year 2017 East End (During Construction) scenario. Table 6 shows what can be expected at the this intersection when the 69 parking spaces at the US Bank Building are access via West Meadow Drive during the construction of the East End parking structure. Table 6 — Vail Road and Meadow Drive Analysis Results [Year 2017] AM Peak Hour AM Peak Hour PM Peak Hour Direction Movement LOS — Delay 95th % Queue LOS — Delay 95th % Queue (ft) (sec) sec ft sec ft B — 10 95 West Meadow Drive Northbound Right -turn A — 3 45 A-8 95 Accessouthbound Northbound SVVMC Right -turn A-4 35 A-5 50 TOV Access Southbound A — 10 —7 115 1.6.3 Vail Road and Meadow Drive [Intersection #3] The existing main access to the VVMC is on West Meadow Drive. In order to get to the VVMC main access, drivers pass thru the Vail Road and Meadow Drive intersection, which is a small four-way stop intersection with a high number of pedestrians and local buses. The VVMC Master Plan proposes to relocate the main access to the Frontage Road, but the new main access on the Frontage Road will not be open until year 2018. In addition, when the East End is being constructed in year 2017, it will be necessary to access the 69 parking spaces at the US Bank Building via West Meadow Drive. This means that the VVMC traffic on West Meadow Drive will increase over the existing condition when the East End is under construction. The existing roadway configuration was analyzed for the year 2017 East End (During Construction) scenario. Table 6 shows what can be expected at the this intersection when the 69 parking spaces at the US Bank Building are access via West Meadow Drive during the construction of the East End parking structure. Table 6 — Vail Road and Meadow Drive Analysis Results [Year 2017] TurnKe Page 8 3/3/2015 Consulting, LLC AM Peak Hour PM Peak Hour Approach LOS — Delay 95th % Queue LOS —Delay 95th % Queue (sec) (ft) (sec) (ft) Eastbound A — 7 50 B — 10 95 West Meadow Drive Westbound A — 10 55 A — 9 65 East Meadow Drive Northbound A — 8 55 B — 12 90 Vail Road Southbound A — 10 —7 115 B — 11 T 100 Vail Road) Overall Intersection A — 9 115 (max) B — 11 100 (max) all vehicles TurnKe Page 8 3/3/2015 Consulting, LLC VVMC Master Plan TIS Table 6 shows that there will not be a noticeable change in the LOS, delay, or queuing at the Vail Road and Meadow Drive intersection during the construction of the East End when the 69 parking spaces at the US Bank Building will be accessed via West Meadow Drive. The 69 parking spaces at the US Bank Building represents a 60% increase in VVMC parking spaces accessed via West Meadow Drive (116 existing vs 185 during East End Construction). However, the traffic data obtained in February 2014 showed that the peak hour trips to/from the US Bank Building were 36 vph (AM) and 43 (PM). Based on the existing peak hour traffic volumes at the Vail Road and Meadow Drive intersection (AM = 316 vph, PM = 518 vph), the increase in VVMC trips on West Meadow Drive to/from the US Bank Building during the East End Constructions is only 11 % (AM) and 8% (PM). VVMC Trips on West Meadow Drive after the VVMC Master Plan is Completed After the VVMC Master Plan is completed in year 2018, the VVMC traffic volume on West Meadow Drive will go from about 1,000-1,400 vehicles per day (1,000 = summer season, 1,400 = winter season) to 58 vehicles per day (service and delivery vehicles only). The 58 vehicles per day on West Meadow Drive is 29 services and delivery vehicles that make 29 trips IN and 29 trips OUT for a total of 58 daily trips. The existing peak hour VVMC traffic at the Vail Road and Meadow Drive intersection represents 21% (AM) and 29% (PM). After completion of the VVMC Master Plan in year 2018, the peak hour traffic volume at this intersection will decrease by those same percentages. 1.7 Conclusions and Recommendations The following conclusions and recommendations are based on the Project trip generation and traffic analysis. 1.7.1 Proposed Roundabout on Frontage Road [Intersection #1] The TOV has taken the lead on the preliminary design of the Proposed Roundabout on the Frontage Road. The participants in this process include all adjacent property owners because the roundabout would require additional right of way from these properties. VVMC, TOV, and the Evergreen Lodge have been meeting for a couple months to evaluate various roundabout location and configuration options. The TOV has retained Felsburg Holt and Ullevig (FHU) to provide technical support to the effort, and they produced a memorandum to the TOV on 8/1/14. The FHU memo summarized the results of the alternatives analysis for the roundabout, which was based on build out conditions on all three properties in the year 2035. The most recent team meeting was held on 8/5/14 where the participants agreed that the roundabout would be likely be located near the shared property line between the VVMC and Evergreen properties. FHU is currently looking at several different access configurations for the roundabout at this location. This VVMC TIS could not analyze the proposed roundabout because the preferred configuration is not known yet. Therefore, this TIS refers to and relies upon the FHU memo for the roundabout operational analysis in the build out condition. The FHU memo indicates that the TurmnKe Page 9 3/3/2015 Consulting, LLC VVMC Master Plan TIS proposed roundabout would operate at LOS B or better, even when using conservative background traffic and site trip generation estimates. It is anticipated that the preferred roundabout location and configuration will be identified sometime during the VVMC Master Plan approval process, so this TIS will be updated accordingly. VVMC has identified the Frontage Road improvements that would be necessary if VVMC were to redevelop "First and Alone". The "First and Alone" evaluation was done to find a workable VVMC access solution that could occur within the existing right of way. The ultimate roundabout configuration would require additional highway right of way for implementation. In addition, CDOT understands that over -designed roundabouts can create operational issues, which is another reason that VVMC evaluated the "First and Alone" access options that do not include a roundabout. 1.7.2 VVMC Access on Frontage Road [Intersection #2] The year 2018 East End (Construction Completed) analysis showed that the existing roadway configuration at the VVMC Access will probably create grid -lock on the Frontage Road and Main Vail interchange. If the proposed roundabout is not constructed prior to year 2018, the "First and Alone" alternative should be constructed prior to (or coincide with) the completion of the WMC Master Plan construction in year 2018. The "First and Alone" alternative will provide acceptable traffic operations at the VVMC Access (RIRO) and TOV Access (3/4 movement) thru the year 2035. In addition, an eastbound right -turn deceleration lane should be constructed at the VVMC Access on the Frontage Road. 1.7.3 Vail Road and Meadow Drive [Intersection #3] The VVMC trips at this intersection will increase during the East End construction due to the 69 parking spaces at the US Bank Building being accesses via West Meadow Drive. However, the increase in traffic at this intersection will only be 11 % (AM) and 8% (PM), and there will not be a noticeable change in the LOS, delay, or queuing at this intersection. No changes are recommended at this intersection. TurnKe Page 10 3/3/2015 Consulting, LLC J--�,TumKey 4 _ _ Consulting, LLC MEMORANDUM 2533 West Pinyon Ave Grand Junction, CO 81505 970-985-4001 TO: Dan Feeney, PE, Vail Valley Medical Center (VVMC) FROM: Skip Hudson, PE DATE: October 10, 2014 RE: Delivery / Service Vehicles on West Meadow Drive — Version #3 This memo was previously submitted to the Town of Vail (TOV) on September 16th and 30tH The previous versions relied upon general Delivery / Service Vehicle data provided by the VVMC Facilities Group. This version is based on actual Delivery / Service Vehicle count data collected September 29 thru October 3. This version also includes actual traffic count data on West Meadow Drive instead of an estimation based on the ITE Trip Generation Manual. This memo addresses the VVMC Delivery / Service vehicle traffic on West Meadow Drive. Tables 1 and 2 show the existing VVMC Delivery / Service vehicles. The information in Tables 1 and 2 is based on a 5 -day traffic count conducted Monday, September 29 thru Friday, October 3, 2014. A VVMC staff person observed and recorded details (arrival & departure time, vendor name, vehicle size,) for each Delivery / Service vehicle at the loading dock for a 12 -hour period (6 am to 6 pm) each of the five days. The Attachments contain more detailed calculation tables and the raw traffic count data. VVMC anticipates that these numbers will not change significantly after the Master Plan construction is completed. Even though the VVMC will be larger in size, employee more people, and serve more patrons and guests, it is anticipated that the same number of Delivery / Service vehicles will visit VVMC on a daily basis — they will just deliver or pick-up more material each trip. Table 1 — VVMC Delivery / Service Vehicles [DAILY] Based on traffic counts conducted Ser)tember 29 thru October 3. 2014 F36'�Pl5f 3 # of Deliver / Service Vehicles # of Delivery / Service Vehicle Trips Vehicle _ ,_ ,, on West Meadow Drive SizeEMMM - I �" Average Highest Day Average Highest Day (Monday -Friday) (Monday) (Monday -Friday) (Monday) Passenger 11 13 22 26 Vehicle SU -30 10 14 20 28 or smaller WB -40 2 1 4 2 Total 23 28 46 56 F36'�Pl5f 3 Table 2 — VVMC Delivery / Service Vehicles [PEAK HOUR] Based on traffic counts conducted Seotember 29 thru October 3. 2014 Notes: 1. The AM and PM peak hours are based on the peak hours at the Vail Road and West Meadow Drive intersection; the highest hour for Delivery / Service vehicles to/from the VVMC ("VVMC Peak Hour") generally occurs from 10 am to 11 am. During the week-long traffic count, the arrival and departure time for each Delivery / Service vehicle was noted. Based on the arrival and departure data, the average time a Delivery / Service vehicle was parked in the loading dock area was 21 minutes. The following was also noted from the arrival and departure data: When there were Delivery / Service Vehicles in the loadina dock area: • 66% of the time there was only 1 Delivery / Service Vehicle in the loading dock area • 25% of the time there were 2 Delivery / Service Vehicles in the loading dock area • 7% of the time there were 3 Delivery / Service Vehicles in the loading dock area • 98% of the time there were 3 or less Delivery / Service Vehicles in the loading dock area • There were only four instances in the five-day period where there were more than three Delivery / Service Vehicles in the loading dock area at the same time; each instance lasted 10 minutes or less. F36'�W)21 5f 3 # of Delivery / Service Vehicle Trips on West Meadow Drive AM Peak Hour VVMC Peak Hour' PM Peak Hour' (Adjacent Roadways) (10:00 — 11:00 am) (Adjacent Roadways) (7:30 — 8:30 am) (4:00 — 5:00 pm) Trips IN 4 8 3 Trips OUT 4 7 4 Total 8 15 7 Notes: 1. The AM and PM peak hours are based on the peak hours at the Vail Road and West Meadow Drive intersection; the highest hour for Delivery / Service vehicles to/from the VVMC ("VVMC Peak Hour") generally occurs from 10 am to 11 am. During the week-long traffic count, the arrival and departure time for each Delivery / Service vehicle was noted. Based on the arrival and departure data, the average time a Delivery / Service vehicle was parked in the loading dock area was 21 minutes. The following was also noted from the arrival and departure data: When there were Delivery / Service Vehicles in the loadina dock area: • 66% of the time there was only 1 Delivery / Service Vehicle in the loading dock area • 25% of the time there were 2 Delivery / Service Vehicles in the loading dock area • 7% of the time there were 3 Delivery / Service Vehicles in the loading dock area • 98% of the time there were 3 or less Delivery / Service Vehicles in the loading dock area • There were only four instances in the five-day period where there were more than three Delivery / Service Vehicles in the loading dock area at the same time; each instance lasted 10 minutes or less. F36'�W)21 5f 3 Table 3 compares the background (non-VVMC) traffic on West Meadow Drive to the VVMC Delivery / Service vehicles that will be on West Meadow Drive after the VVMC Master Plan construction is completed. The VVMC main entrance will be relocated to the 170 South Frontage Road so the only VVMC traffic on West Meadow Drive will be Delivery / Service vehicles. The peak hour traffic volumes in Table 3 are based on intersection turning movement counts conducted in February 2014 during the peak winter season. It was not feasible to conduct a daily tube count on West Meadow Drive in February due to winter conditions. The daily traffic volumes shown in Table 3 are based on tube counts conducted in October 2014. Tube counters were placed on West Meadow Drive just west of Vail Road. In addition, tube counters were placed at the VVMC main entrance and service entrance. The VVMC traffic volumes were subtracted from the West Meadow Drive tube count to determine the non-VVMC background traffic on West Meadow Drive. The Attachments contain the daily traffic volume data collected on West Meadow Drive on Thursday, October 3, 2014. Table 3 — Compare VVMC Traffic Volumes on West Meadow Drive After VVMC Master Plan Construction Comaleted Notes: 1. Bus numbers estimated based on frequency/headway information provided by Vail Transit. 2. Based on Monday, which has the highest number of Daily Deliveries 3. No traffic volume growth was assumed for the background traffic volume on West Meadow Drive because the area is built -out. 4. Represents the existing and future volume of VVMC Delivery / Service vehicles F36'�Al5f 3 Peak Hour Traffic Volume (vehicles per hour) Daily Traffic Volume Traffic Volume Source [Based on traffic count data collected on (vehicles per day) Tuesday, February 4, 2014— Peak Winter Season] (Based on traffic count AM Peak Hour PM Peak Hour data collected on Thursday, October 3, 2014] (7:30 am — 8:30 am) (4:00 pm — 5:00 pm) Passenger 33 81 394 Vehicles Existing Background Buses 14' 20' 1801 Traffic 3 Total 47 101 574 VVMC Traffic 4 8 7 562 (Delivery/ Service Vehicles only) Future Total 55 108 630 (Background + VVMC) Future VVMC Traffic 15% 7% 9% as % of Total Notes: 1. Bus numbers estimated based on frequency/headway information provided by Vail Transit. 2. Based on Monday, which has the highest number of Daily Deliveries 3. No traffic volume growth was assumed for the background traffic volume on West Meadow Drive because the area is built -out. 4. Represents the existing and future volume of VVMC Delivery / Service vehicles F36'�Al5f 3 Attachments 3/3/2015 VVMC Delivery/ Service Vehicles' [DAILY] Collected during a week-long traffic count conducted September 29 thru October 3, 2014 Note 1: 1 Vehicle = 2 trips (1 Trip IN, 1 Trip OUT) a x y y Number of DAILY o c a 3 a .� `-' o U o w a co_ o'� 'm ❑ Passenger SU -30 Delivery Vehicle Trips on Date 3 d ii o U m w >, LL L m T E c m o U a U "= > .. o Vehicle (orsmaller ) WB -40 Total West Meadow Drive m o m o x w d y v o m a° m c o = U o v = y d 2 u=°, w 0 _ w d One Delivery Vehicle=2Tri s ( ry P) V) t �. m m g E n_ c_ Lu .o Y_ $ y m 3 N N H c 2 m s - E uJ n :I a w a? Q Y w in N c c E a a a U I1 Trip IN, 1 Trip OUT] a fY C7 a` rj/ > O V) > Q LL d Q ❑ 7 y o LL' O Y Q (Y m 2 O n o Q? y d F LL m U y O Q LL d o a Q Q= d U w 2 N o 2 U m o 'm 16 m oo x 2i K ao to x V) ❑ Monday 1 3 1 1 2 1 2 1 1 1 1 4 1 1 1 1 1 1 1 1 1 1 13 14 1 28 56 Tuesday 1 1 1 i 1 3 1 22 1 1 1 2 2 1 10 6 16 32 Wednesda 1 3 1 1 3 3 3 2 1 1 1 1 1 1 1 1 1 1 12 11 4 27 54 Thursday 1 1 1 1 1 2 1 2 1 1 2 1 1 4 1 1 1 1 1 1 1 1 1 1 2 1 1 1 1 2 1 1 1 1 1 1 1 1 1 1 1 1 2 1 1 1 3 1 1 1 1 1 1 1 1 1 13 10 3 26 52 Friday 1 1 1 1 1 2 1 1 1 1 1 1 3 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 2 1 1 1 1 1 1 9 10 1 20 40 Total (5 -day periodl 57 51 9 117 234 Average (per day) 11 10 2 23 46 Highest Day 13 14 1 28 56 Note 1: 1 Vehicle = 2 trips (1 Trip IN, 1 Trip OUT) VVMC Delivery / Service Vehicles' [PEAK HOUR] Collected during a week-long traffic count conducted September 29 thru October 3, 2014 note t.i venic—a nips It inp IN,t inp uuit ������ Rome �me�BFE�mmm�m���m������� mo©v mno® MEM MmMM moon m©©" mo©o �91MIM nTIKMM m����������m�����m�� moo© ��oo�000��������oo�000�mao�o� moom Thursday, October 02, 2014 �000000���®o®�oo�oo��oo�� EMU Friday, October 03, 2014 Emu MmM m©OM note t.i venic—a nips It inp IN,t inp uuit Traffic Count ("Trips") Data Collected on West Meadow Drive - Thursday, October 2, 2014 West Meadow Drive. SUMMARY of Traffic Count Data Date/Time West Meadow Drive Main Entrance Service Entrance WB IN EB OUT Total IN OUT Total IN OUT Total Location Trips Trips Total IN OUT W Meadow Dr(ALL) 900 1 772 11,672 Main Entrancel 5401 4461 986 10/03/2014 00:00 - 00:14 3 4 7 4 2 1 6 0 0 0 Service Entrance 0 56 56 10/03/2014 00:15 - 00:29 3 7 10 3 1 4 0 0 0 Delive Vehicles 211 28 56 10/03/2014 00:30 - 00:44 1 5 6 3 0 3 0 0 0 WMC Total 568 530 1,098 10/03/2014 00:45 - 00:59 2 4 6 1 1 2 0 2 2 10/03/2014 01:00 - 01:14 3 2 5 1 1 2 0 0 0 W Meadow Dr No WMC 332 242 574 10/03/2014 01:15 - 01:29 1 1 2 0 0 0 0 0 0 10/03/2014 01:30 - 01:44 1 1 2 1 0 1 0 0 0 10/03/2014 01:45 - 01:59 1 1 2 0 1 1 0 0 0 10/03/2014 02:00 - 02:14 0 1 1 1 0 1 0 0 0 10/03/2014 02:15 - 02:29 0 3 3 3 0 3 0 0 0 10/03/2014 02:30 - 02:44 0 0 0 0 0 0 0 0 0 10/03/2014 02:45 - 02:59 0 0 0 0 0 0 0 0 0 10/03/2014 03:00 - 03:14 0 0 0 0 0 0 0 0 0 10/03/2014 03:15 - 03:29 0 1 0 0 0 0 0 0 0 0 10/03/2014 03:30 - 03:44 0 1 0 0 0 0 0 0 0 0 10/03/2014 03:45 - 03:59 0 1 1 1 0 0 0 0 0 0 10/03/2014 04:00 - 04:14 0 0 0 0 0 0 0 0 0 10/03/2014 04:15 - 04:29 1 0 1 0 0 0 0 0 0 10/03/2014 04:30 - 04:44 1 2 3 0 0 0 0 0 0 10/03/2014 04745 - 04:59 0 0 0 1 1 2 0 0 0 10/03/2014 05:00 - 05:14 1 0 1 0 0 0 0 0 0 10/03/2014 05:15 - 05:29 1 0 1 2 2 4 0 0 0 10/03/2014 05:30 - 05:44 6 1 7 0 2 2 0 0 0 10/03/2014 05745 - 05:59 7 3 10 2 7 9 0 0 0 10/03/2014 06:00 - 06:14 0 3 3 3 0 3 0 0 0 10/03/2014 06:15 - 06:29 4 1 5 0 2 2 0 0 0 10/03/2014 06:30 - 06:44 7 3 10 1 4 5 0 0 0 10/03/2014 06:45 - 06:59 8 6 14 2 4 6 0 2 2 10/03/2014 07:00 - 07:14 6 9 15 2 2 4 0 1 1 10/03/2014 07:15 - 07:29 5 8 13 5 3 8 0 1 1 10/03/2014 07:30 - 07:44 15 6 21 3 9 12 0 2 2 10/03/2014 07:45 - 07:59 18 9 27 7 16 23 0 0 0 10/03/2014 08:00 - 08:14 14 8 22 5 11 16 0 3 3 10/03/2014 08:15 - 08:29 20 8 28 9 7 16 0 1 1 10/03/2014 08:30 - 08:44 24 9 33 4 13 17 0 2 2 10/03/2014 08:45 - 08:59 22 13 35 7 12 19 0 0 0 10/03/2014 09:00 - 09:14 29 7 36 10 13 23 0 0 0 10/03/2014 09:15 - 09:29 18 13 31 6 10 16 0 2 2 10/03/2014 09:30 - 09:44 17 13 30 13 11 24 0 0 0 10/03/2014 09:45 - 09:59 17 14 31 14 13 27 0 2 2 10/02/2014 10:00 - 10:14 19 17 36 10 8 18 0 0 0 10/02/2014 10:15 - 10:29 17 8 25 5 8 13 0 0 0 10/02/2014 10:30 - 10:44 13 18 31 12 7 19 0 0 0 10/02/2014 10:45 - 10:59 19 20 39 11 11 22 0 0 0 10/02/2014 11:00 - 11:14 22 13 35 10 10 20 0 1 1 10/02/2014 11:15 - 11:29 14 10 24 9 5 14 0 1 1 10/02/2014 11:30 - 11:44 21 10 31 11 10 21 0 0 0 10/02/2014 11:45 - 11:59 8 13 21 11 2 13 0 1 1 10/02/2014 12:00 - 12:14 14 17 31 15 9 24 0 0 0 10/02/2014 12:15 - 12:29 14 15 29 13 4 17 0 1 1 10/02/2014 12:30 - 12:44 18 12 30 13 8 21 0 0 0 10/02/2014 12:45 - 12:59 21 11 32 12 11 23 0 0 0 10/02/2014 13:00 - 13:14 14 11 25 7 7 14 0 0 0 10/02/2014 13:15 - 13:29 18 18 36 9 9 18 0 1 1 10/02/2014 13:30 - 13:44 15 14 29 10 8 18 0 0 0 10/02/2014 13:45 - 13:59 17 10 27 4 7 11 0 1 1 10/02/2014 14:00 - 14:14 21 11 32 10 9 19 0 0 0 10/02/2014 14:15 - 14:29 21 18 39 18 4 22 0 0 0 10/02/2014 14:30 - 14:44 14 11 25 10 4 14 0 1 1 10/02/2014 14:45 - 14:59 19 13 32 10 6 16 0 1 1 10/02/2014 15:00 - 15:14 18 14 32 7 9 16 0 0 0 10/02/2014 15:15 - 15:29 15 9 24 7 10 17 0 0 0 10/02/2014 15:30 - 15:44 15 17 32 10 7 17 0 1 1 10/02/2014 15:45 - 15:59 11 17 28 12 6 18 0 3 3 10/02/2014 16:00 - 16:14 16 10 26 14 7 21 0 0 0 10/02/2014 16:15 - 16:29 16 12 28 11 7 18 0 1 1 10/02/2014 16:30 - 16:44 10 16 26 8 3 11 0 1 1 10/02/2014 16:45 - 16:59 16 18 34 12 6 18 0 2 2 10/02/2014 17:00 - 17:14 12 17 29 10 7 17 0 3 3 10/02/2014 17:15 - 17:29 14 13 27 8 8 16 0 5 5 10/02/2014 17:30 - 17:44 10 9 19 6 8 14 0 0 0 10/02/2014 17:45 - 17:59 5 13 18 12 2 14 0 1 1 10/02/2014 18:00 - 18:14 17 12 29 9 8 17 0 1 1 10/02/2014 18:15 - 18:29 10 11 21 11 6 17 0 3 3 10/02/2014 18:30 - 18:44 15 11 26 5 8 13 0 2 2 10/02/2014 18:45 - 18:59 12 8 20 5 7 12 0 0 0 10/02/2014 19:00 - 19:14 4 14 18 5 1 6 0 2 2 10/02/2014 19:15 - 19:29 8 6 14 8 3 11 0 0 0 10/02/2014 19:30 - 19744 6 7 13 4 2 6 0 0 0- 10/02/2014 19:45 - 19:59 8 1 9 1 4 5 0 0 0 10/02/2014 20:00 - 20:14 9 8 17 3 5 8 01 0 1 0 10/02/2014 20:15 - 20:29 7 22 29 18 5 23 0 0 0 10/02/20142030-2044 4 9 13 7 1 8 0 0 0 10/02/2014 20:45 - 20:59 6 5 11 1 4 5 0 0 0 10/02/2014 21:00 - 21:14 3 3 6 1 2 3 0 0 0 10/02/2014 21:15 - 21:29 6 2 8 1 3 4 0 0 0 10/02/2014 21:30 - 21:44 8 7 15 2 4 6 0 0 0 10/02/2014 21:45 - 21:59 1 5 6 3 1 4 0 1 1 10/02/2014 22:00 - 22:14 4 6 10 2 2 4 0 0 0 10/02/2014 22:15 - 22:29 3 2 5 0 1 1 0 1 1 10/02/2014 30-22744 4 5 9 1 0 1 0 1 1 10/02/2014 22:45 - 22:59 3 10 13 4 2 6 0 0 0 10/02/2014 23:00 - 23:14 1 4 5 3 0 3 0 0 0 10/02/2014 23:15 - 23:29 4 4 8 1 2 3 0 2 2 10/02/2014 23:30 - 23:44 2 4 6 2 0 2 0 0 0 10/02/2014 23:45 - 23:59 2 5 7 3 0 3 0 0 0 3/3/2015 DELIVERY AND CONSTRUCTION VEHICLE INFO Date Arrival Time Departure Time Time On Site Company/Vendor Vehicle Type/Size What's being delivered? Photo Taken ? 29 -Sep 06:30 06:45 15 Min Reyhal GMC Savanna 2500 Electrical Supplies 1 29 -Sep 07:1S 07:20 5 Min Galleria Freight Liner Single Axel Oncore 2 29 -Sep 07:20 08:05 45 Min Meadow Gold Freight Liner Semi Milk 3 29 -Sep 07:45 07:52 7 Min Pristine Landscape Chevy 2500 Pickup Watering Flowers 4 29 -Sep 08:10 08:50 40 Min Sundance GMC 4500 Salt for Hospital 5 29 -Sep 08:S1 09:00 9 Min Reyhal GMC Savanna 2500 Electrical Supplies 1 29 -Sep 08:51 08:52 1 Min WMC Courier Dodge Ram Supplies 6 29 -Sep 09:28 09:30 2 Min Reyhal GMC Savanna 2500 Electrical Supplies 1 29 -Sep 10:00 10:03 3 Min Game Ready Toyota Tacoma Surgery Supplies 7 29 -Sep 10:07 10:24 17 Min Staples On Track GMC Box Van Office Supplies Room 800 8 29 -Sep 10:16 10:20 4 Min Vail Honey Wagon Duel Axle Peterbuilt Garbage 9 29 -Sep 10:20 11:02 42 Min Alpine Vending Box Truck Single Axle Vending Machines 10 29 -Sep 10:33 10:44 11 Min Fed EX Duel Axle Box Van Misc Boxes - Shipping/Rec 11 29 -Sep 10:35 11:12 37 Min Alsco Duel Axle Box Van Linen Kitchen 12 29 -Sep 10:40 10:42 2 min Makasan GMC 2500 Van Pharmaceutical 13 29 -Sep 10:55 11:02 7 Min DMI Ford F350 Pickup D -Mark 14 29 -Sep 11:12 12:05 53 Min UPS Single Axle Box Van Misc Boxes - Shipping/Rec 15 29 -Sep 11:46 11:55 9 Min Retrever Fright Services Single Axel Box Freightliner Ryder Pick up From Lab Dept 16 3/3/2015 DELIVERY AND CONSTRUCTION VEHICLE INFO Date Arrival Time Departure Time Time On Site Company/Vendor Vehicle Type/Size What's being delivered? Photo Taken ? 29 -Sep 12:51 13:08 17 Min VVMC Courier Ford 350 Van Med Supplies 17 29 -Sep 12:52 13:07 15 Min Fed EX Single Axle Box Van Suit 100 18 29 -Sep 13:25 13:33 8 Min Oroweat Box Truck Single Axle Bread 19 29 -Sep 14:30 14:36 6 Min Fed EX Box Truck Single Axle Pick Up 20 29 -Sep 1 14:36 14:48 12 Min Fed EX Box Truck Single Axle Misc Boxes - Shipping/Rec 11 29 -Sep 14:50 15:05 15 Min Pristine Landscape Toyota Tacoma Darryl 21 29 -Sep 15:05 15:57 52 Min AMS Ford 250 Pickup Mark Leyman 22 29 -Sep 1 15:10 15:15 5 Min RK Mechanical Dodge Pickup Copper Tubing 23 29 -Sep 1S. -2S 15:33 8 Min Haseldan Const Ford 250 Pickup Drywall 24 3/3/2015 DELIVERY AND CONSTRUCTION VEHICLE INFO Date Arrival Time Departure Time Time On Site Company/Vendor Vehicle Type/Size What's being delivered? Photo Taken ? 30 -Sep 08:40 08:41 1 Min WMC Courier Dogde Ram Supplies 1 30 -Sep 1 08:52 08:55 3 Min Game heady Nissan xterra Surgery Supplies 2 30 -Sep 09:14 09:30 16 Min OnTrac GMC 2500 Van Pharmaceutical 3 30 -Sep 10:10 10:43 33 Min UPS Single Axle Box Van Misc Boxes - Shipping/Rec 4 30 -Sep 10:25 10:45 20 Min Alsco Duel Axle Box Van Linen Kitchen 5 30 -Sep 10:43 10:55 12 Min Fed Ex Duel Axle Box Van Misc Boxes - Shipping/Rec 6 30 -Sep 11:03 11:41 38 Min AlpinAire Ford F350 Box Truck Oxygen Tanks 7 30 -Sep 11:11 11:12 1 Min Toyota 4 Runner Pick Up 8 30 -Sep 12:48 13:00 12 Min WMC Courier Ford 3S0 Van Med Supplies 9 30 -Sep 12:55 13:09 14 Min Fed Ex Box Truck Single Axle Misc Boxes - Shipping/Rec 10 30 -Sep 13:52 14:12 20 Min WMC Courier Ford E350 Van Misc Boxes - Shipping/Rec 11 30 -Sep 13:56 14:21 25 Min The Balance Sheet Ford F 150 POV Pickup From Steadman Clinic 12 30 -Sep 15:20 15:40 20 Min VW Passat POV Pick Up 13 30 -Sep 15:40 1S:43 3 Min Game Ready Toyota Highlander Pick up 14 30 -Sep 16:06 16:35 29 Min AlpinAire Ford F350 Box Truck Oxygen Tanks 7 3/3/2015 DELIVERY AND CONSTRUCTION VEHICLE INFO Date Arrival Time Departure Time Time On Site Company/Vendor Vehicle Type/5ize What's being delivered? Photo Taken ? 1 -Oct 05:30 06:20 50m Fresh Point Dual Axle Box Truck Produce 1 1 -Oct 05:53/15:40 05:55/15:44 2m/4m RK Mechanical Dodge 2500 Pickup nks, Air Compressor, Misc Electri 2 1 -Oct 07:15 07:20 5m Diamond Drilling Ford E350 303-472-6544 3 1 -Oct 08:35 08:36 lm WMC Courier Dodge Ram Van Drop Off Package 4 1 -Oct 08:58 09:05 7m ACE GMC Savanna Van Misc Boxes 5 1 -Oct 09:03/15:15 09:15/15:28 12m/13m Ontrac GMC Box Van Desk Top Supplies 6 1 -Oct 09:33 10:15 42m RK Mechanical Semi Mechanical Supplies 7 1 -Oct 09:46 10:05 19m Pepsi Semi Kitchen 8 1 -Oct 10:23 11:49 1h26m Vestern Paper Distributc Freightliner Boxtruck Housekeeping 9 1 -Oct 10:42 11:45 1h3m UPS Box Truck Misc Boxes 10 1 -Oct 10:50/14:12 10:55/14:33 5m/21m FedEx Express Box Truck Misc Boxes, Pick up Packages 11 1 -Oct 10:55 10:58 3m Garbage Truck Dual Axle Picking up garbage 12 1 -Oct 12:44 12:50 6m Allteck Chevy Silvorado 2500 Drop off materials 13 1 -Oct 12:49 13:10 21m World Class Ford Clubwagon Van Delivering water 14 1 -Oct 12:50 13:25 35m FedEx Ground Box Van Misc Boxes 15 1 -Oct 13:04/15:30 13:26/15:39 22m/9m WMC Courier Ford Van Hospital Supplies 16 1 -Oct 13:10 13:18 8m Auspac Chevy Pickup Picking up tools 17 1 -Oct 13:17 13:41 24m UPS Freight Truck Storage Unit 18 3/3/2015 DELIVERY AND CONSTRUCTION VEHICLE INFO Date Arrival Time Departure Time Time On Site Company/Vendor Vehicle Type/Size What's being delivered? Photo Taken ? 1 -Oct 13:41 13:50 9m UPS Box Truck Forgot to deliver package 19 1 -Oct 14:16 14:20 4m Game Ready Toyota Highlander Pick Up packages 20 1 -Oct 14:56 15:28 32m 5AIA Semi Receiving Batteries 21 1 -Oct 16:58 17:10 12m Striker Chevy Van Express Body parts 22 3/3/2015 DELIVERY AND CONSTRUCTION VEHICLE INFO Date Arrival Time Departure Time Time On Site Company/Vendor Vehicle Type/Size What's being delivered? Photo Taken ? 2 -Oct 7:00 7:40 40m Meadow Gold Box Truck Milk 2 2 -Oct 7:25 7:28 3m Helsden constra Toyota Tundra N/A 1 2 -Oct 8:00 8:02 2m Game Ready Nissan Game Ready 1 2 -Oct 8:25 10:15 1h50m HSS Toyota Venza Aforking on computers w/ permission from se 2* 2 -Oct 8:55 9:11 16m Construction Ford Ranger Picking Up 1 2 -Oct 8:55 9:11 16m Construction Hyundai Picking Up 1 2 -Oct 9:05 9:30 25m Construction GMC Materials 1 2 -Oct 9:24 9:45 21m RK Mechanical Box Truck Pipes & Fittings 1 2 -Oct 9:30 9:40 lom Alsco Box Truck Linens 1 2 -Oct 9:35 10:27 52m UPS Box Truck Misc Packages 1 2 -Qct 9:35 9:45 10m Vail Honeywagon Truck Dumping Trash 1 2 -Oct 9:35 10:40 1h5m Westernslope Box Truck Water 1 2 -Oct 10:50 10:52 2m Toyota Picking up Med Equip. 1 2 -Oct 11:15 11:28 13m Fedex Ground Box Truck Misc Packages 1 2 -Oct 11:17 11:24 7m Fedex Express Box Truck Misc Packages 1 2 -Ott 12:55 12:57 2m Game Ready Toyota Highlander Pick up / Game Ready 1 2 -Oct 13:00 13:03 3m RK Mechanical Ram 4x4 Pickup Pick up Construc. Materials 1 2 -Oct 13:20 13:31 11m Honeywagon Small Tanker Cleaning out outhouse 1 3/3/2015 KH% It, 6Aft DELIVERY AND CONSTRUCTION VEHICLE INFO Date Arrival Time Departure Time Time On Site Company/Vendor Vehicle Type/Size What's being delivered? Photo Taken ? 2 -Oct 13:38 13:54 16m Hasleden Ford Pickup 250 Doors 1 2 -Oct 13:00 14:15 1h15m WMC Ford Van Packages 1 2 -Oct 14:29 14:52 23m Fedex Ground Box Truck Pick up 1 2 -Oct 14:38 14:45 7m Fedex Express Box Truck Pick up 2 2 -Oct 14:50 15:06 16m Enterprise DHL Ford E-250 Package Dropoffs 1 2 -Oct 15:53 16:03 10m WMC Ford E-250 Van Picking up Packages 1 3/3/2015 DELIVERY AND CONSTRUCTION VEHICLE INFO Date Arrival Time Departure Time Time On Site Company/Vendor Vehicle Type/Size What's being delivered? Photo Taken ? 3 -Oct 07:08 07:09 00:01 01:03 00:30 00:32 00:01 00:41 01:55 00:09 00:50 00:16 00:01 00:17 02:12 00:14 00:27 00:06 00:12 00:13 Game steady Ice - Machine Ice Machine 3 -Oct 07:11 08:14 Baumont Drywall / Truck Drywall 3 -Oct 08:04 08:34 Staples White Van Desk and Chairs 3 -Oct 08:21 08:53 Coca-Cola Delivery Truck Soda 3 -Oct 08:52 08:53 WMC Van Currier 3 -Oct 09:15 09:56 UPS Van Multiple Boxes 3 -Oct 09:42 11:37 Recall Large Truck Shredding 3 -Oct 11:07 11:16 Fed Ex Box Truck Supplies 3 -Oct 11:12 12:02 STaples Van Furniture 3 -Oct 11:20 11:36 Fresh Point Large Truck Food 3 -Oct 11:38 11:39 Soups of Vail Car Food 3 -Oct 11:50 12:07 Fed Ex Box Truck Boxes 3 -Oct 12:19 14:31 HSS Car Service OR 3 -Oct 12:24 12:38 WMC Van Boxes 3 -Oct 13:12 13:39 Ontrac Truck Boxes 3 -Oct 13:40 13:46 Pristine Landscape Pickup Flowers 3 -Oct 13:51 14:03 Western Paper Large Truck Delivery 3 -Oct 14:18 14:31 DHL Van Delivery 3/3/2015 DELIVERY AND CONSTRUCTION VEHICLE INFO Date Arrival Time Departure Time Time On Site Company/Vendor Vehicle Type/Size What's being delivered? Photo Taken ? 3 -Oct 14:21 14:31 00:10 Fed Ex Box Truck Pickup 00:00 00:00 00:00 00:00 00:00 00:00 00:00 00:00 00:00 00:00 00:00 00:00 00:00 00:00 00:00 00:00 00:00 3/3/2015 Vail Valley Medical Center Vail, Colorado Preliminary Heliport Feasibility & Design Study Report Date of Issue: October 21, 2014 Amendment Date: January, 15 2015 PREPARED BY: Q001�1�E'L1EXPERTS INTERNATIONAL LLC. yeteranOwned Formerly Raymond A. Syms & Associates and Operated Aeronautical Consulting Services 28 Baruch Drive, Long Branch, New Jersey 07740 Phone (732) 870-8883 ■ Fax (732) 870-8885 Web: www.heliexpertsinternational.com ■ Email: ray@heliexp.com 3/3/2015 1 H INTERNATIONAL LLC, Veteran Owrrea Fomroriy Raymond A. Syms 6 Associates and Operated RECORD OF AMENDMENTS No. Date of Issue Date Entered Entered By Items 1 01/15/2015 01/15/2015 Rex Alexander Exhibits: G, J & K HeliExperts International LLC ©2014 All Rights Reserved Page i WMC Heliport Feasibility & Design Study RepZQ/2015 1 H INTERNATIONAL LLC, Veteran Owrrea Fomroriy Raymond A. Syms 6 Associates and Operated TABLE OF CONTENTS Section Topic Page 1 Purpose of Report 2 2 Background 2 3 Heliport Site Selection And Description 2 4 Study Determinations 4 4.A Inventory Of Current Aviation Facilities In The Vicinity 5 4.13 Aeronautical Regulatory Considerations 5 4.B.1 Federal Regulations 5 4.13.2 State Regulations 6 413.3 Local Regulations 6 4.0 Preliminary Site Selection Criteria & Evaluations 6 4.13 Safety 7 4.E Community Considerations 8 4.F Current Airspace Utilization & Interface Issues 9 4.G Climatical Considerations 9 4.1-1 Environmental Concerns 9 4.1-1.1 Sounds 9 4.1-1.2 Exhaust Emissions, Dust And Lights 11 4.1 Findings 12 4.J Recommendations 12 5 VVMC Heliport Site Selection And Review Process 13 Exhibit A Evaluated site locations 15 Exhibit B Touchdown and Liftoff Area (TLOF) Illustration 16 Exhibit C Lighting Illustrations 17 Exhibit D Windsock Illustration 18 Exhibit E Pilot Briefing Sheet Illustration 19 Exhibit F TLOF, FATO & FATO Safety Area Illustration 20 Exhibit G Extended FATO Illustration 21 Exhibit H National Safety Council Letter of Verification 22 Exhibit I FAA Approach/Departure Airspace Illustration 23 Exhibit J Surrounding Heliport Airspace Illustration 24 Exhibit K Overall Approach/Departure Airspace Illustration 25 Glossary 26 References 29 HeliExperts International LLC ©2014 All Rights Reserved Pagel VVMC Heliport Feasibility & Design Study Rep /2015 1 H INTERNATIONAL LLC, Veteran Ownec: Fomroriy Raymond A. Syms 6 Associates and OperaNd PURPOSE OF REPORT The purpose of this report is to provide preliminary information on the feasibility of constructing a heliport on the VVMC campus. This report addresses the need for a heliport at VVMC, site selection and general description of the proposed heliport, safety and community considerations, aeronautical regulatory considerations, and subsequent steps in the review and construction of a heliport. This report is to be used by the Vail Planning and Environmental Commission and the Vail Town Council in the review of VVMC's Master Plan proposal to develop a heliport on the hospital campus. This report concludes at this initial master plan level review, that the proposed heliport location can meet and exceed all current safety guidelines and licensing criteria of the FAA, NFPA and the aviation and air medical industries. Upon approval of the VVMC Master Plan and as a part of the Town's Conditional Use Permit review process additional site specific design and operational information on the heliport will be provided. In addition, the FAA and NFPA will be involved in the review of the helipad prior to its construction. BACKGROUND The integration of a well-designed and properly sited heliport on a hospital's campus has been proven to dramatically and positively impact short and long term patient outcomes as well as overall community safety. By reducing travel distances, lifesaving minutes can be better allocated to the delivery of definitive care rather than patient transport. This minimization of distance also cuts down on ambulance traffic and transfers which in -turn reduces the risk exposure to patients, medical teams and the community. By collocating a heliport directly on the hospital's campus VVMC can eliminate the need for an additional ambulance transfer and decrease the strain placed on limited and valuable local emergency response assets and personnel. HELIPORT SITE SELECTION AND DESCRIPTION Vail Valley Medical Center currently utilizes a ground based heliport located adjacent to the hospital campus to the north of the hospital on the opposite side of South Frontage Road for the transfer of patients from their facility. While this configuration is adequate it is a less than ideal situation in regards to providing optimum rapid transport to time critical patients. In conjunction with potential delays in transport the current operation exposes patients to potential risks during transfers between ambulances and helicopters as well as extremes in local environmental conditions. HeliExperts International LLC ©2014 All Rights Reserved Page 2 VVMC Heliport Feasibility & Design Study Rep/2015 1 I/ E�LIExRERT5 INTERNATIONAL LLC, - r Veteran OWIie L; Fomiorty Raymond A. Syms 6 Associates and OperaNd Both on-site and off-site locations were initially considered, but in adhering to the primary objective and criteria, that being to have a better heliport than currently exists (i.e. one on campus), off-site locations were not pursued. In assessing all identified potential onsite heliport locations (See Exhibit A) the onsite hospital heliport location identified was chosen due to its inherent superiority based on the criteria used in the evaluation process. The identified rooftop location provides the overall maximum benefit in the areas of: • Safety • Reduced patient transfer requirements • Reduced patient transport distance and time • Enhanced patient care • FAA and NFPA standards • Aircraft performance • Local EMS and First Responder asset allocation • Limited community impact This conclusion is based on both current as well as previous work conducted by our team members dating back to 1995 to include a site selection feasibility analysis which was performed for VVMC in 2011. Keeping the need for the heliport to have good patient stretcher and gurney access to and from the Emergency Room in mind, the concept for using a rooftop heliport with good vertical access to the hospital is very important. Proper application of Federal Aviation Administration (FAA), National Fire Protection Association (NFPA) standards and good design practices however dictate the heliport itself needs to be at an elevation allowing for proper airflow under the heliport itself. The proposed heliport design meets or exceeds all of those exacting criteria. The proposed helicopter Touchdown and Liftoff (TLOF) landing site will be a concrete and steel 60' X 60' heliport (See Exhibit B), elevated approximately 75' above the VVMC parking structure and mounted on extended columns above the medical office building on the main campus. The inclusion of the 75' elevation has been incorporated to maximize aeronautical safety and meet safety criteria, address the effects of contemplated future construction in the vicinity based on current zoning criteria, and enhance overall operational and patient safety. The addition of a gurney ramp from the heliport to the extended elevator shaft will be the main structures located on site. The elevator structure will need to be raised to an elevation that will allow for an appropriate gurney ramp from the heliport to the elevator to meet appropriate life safety and building codes. In addition, the access and equipment needed to meet FAA, NFPA and the Town of Vail codes will be part of the construction. HeliExperts International LLC ©2014 All Rights Reserved Page 3 VVMC Heliport Feasibility & Design Study Rep/2015 I �r,+ E+LIE}[PERTS INTERNATIONAL LLQ. ,. ,V Bran Owner Formerly Raymond A. Syms & Associates and Operated The heliport is designed to be a state-of-the-art facility utilizing the latest design criteria and techniques that are fully compliant with all applicable aeronautical and safety regulations. The heliport would safely accommodate the primary air medical helicopters operated by AirLife Denver and Flight For Life Colorado as well as any of the other air medical helicopters in operation within the region. The pad will use the latest technology in LED lighting, specifically designed to meet the safety and lighting needs of the helicopter flight crews (See Exhibit C). The wind direction will be indicated by a lighted windsock that can be seen by the pilots both from the air and the heliport (See Exhibit D). The lights will not illuminate or cast beams to any off campus properties. Helicopter flight operations into and out of the heliport will be in full compliance with all FAA regulations. The heliport design will meet all fire safety and life safety criteria required by the National Fire Protection Association (NFPA) regulations. Industry recognized helicopter safety procedures and best practices will be incorporated to the fullest extent possible. A site specific operations manual will be produced that will cover specific procedures for operations at the heliport. This will include procedures for trained security personnel and hospital staff which will assure the site is properly maintained and the area is clear of all persons during flight operations. The heliport location, design and operations plan has been modeled for making the heliport available at all times for medical emergency transport utilization. This heliport will be identified to the appropriate agencies as well as having comprehensive pilot briefing information provided for their use (See Exhibit E for an example). Such documentation will provide all the information a professional pilot would need to locate and safely operate an air medical helicopter at the proposed facility. STUDY DETERMINATIONS A. Inventory Of Current Aviation Facilities In The Vicinity B. Aeronautical Regulatory Considerations C. Preliminary Site Selection Evaluation D. Safety E. Community Considerations F. Current Airspace Utilization & Interface Issues G. Climatical Considerations H. Environmental Concerns I. Findings J. Recommendation HeliExperts International LLC ©2014 All Rights Reserved Page 4 WMC Heliport Feasibility & Design Study Rep%Q/2015 1 H Al M- �-Z_ ��LiExPERTS INTERNATIONAL LLC, Veteran Ownea Fomioriy Raymond A. Syms 6 Associates and Operated A. INVENTORY OF CURRENT AVIATION FACILITIES IN THE VICINITY The closest public use aviation facilities to the VVMC property are as follows: Name Direction Direct Distance (SM) Driving Distance (SM) Est. Driving Time Round Trip (@55 mph Avg.) Eagle Co. Regional Airport (KEGE) West 28 35 1.3 hours Lake Co. Airport (KLXV) South 29 40-46 1.5 - 1.7 hours Mc Elroy Airfield (20V) North 28 68 2.5 hours *All distance measurements obtained using Google Earth Pro The current heliport used for the VVMC patient transports is approximately 275' away from the proposed rooftop heliport. With proper coordination and procedures either of the two heliports can easily interface the use of the common airspace. There are no issues of conflict or safety with the airport traffic of any of the above identified facilities given that standard aviation operational procedures and communication are adhered to as is dictated by Federal Aviation Regulations. This is one of the issues the FAA will include in their evaluations, which is required under Title 14 of the Code of Federal Regulations (C.F.R.) Part 157. B. AERONAUTICAL REGULATORY CONSIDERATIONS 1) Federal Regulations The Federal Aviation Administration Guidelines, predominately Advisory Circular (AC) 150/5390-2C, Heliport Design, provides guidance regarding the installation of heliports such as that proposed by the Hospital. The heliport VVMC has considered is not covered directly by the Federal Aviation Administration Regulations, which pertain predominantly to those installations designed for public -use, or publicly funded heliports. While those guidelines are not mandated by the FAA for installations other than those established as a public facility or those facilities receiving federal grant monies through the Airport Improvement Program (AIP), of which this site will neither be public nor receive any AIP funding, the design of the facilities for the proposed heliport will however be taking the fullest advantage of the latest and most up-to-date safety and efficiency aspects provided for under the current FAA recommendations. HeliExperts International LLC ©2014 All Rights Reserved Page 5 VVMC Heliport Feasibility & Design Study Rep%Q/2015 1 H Al ��LiExPERTS INTERNATIONAL LLC. VeteranOwnea Fomioriy Raymond A. Syms 6 Associates and Operated The National Fire Protection Association (NFPA) now requires all new heliports to meet the FAA design standards in those jurisdictions that use NFPA standards for their codes. For all new and substantially modified heliports, the FAA guidelines are very detailed regarding the pad area in addition to the clear area which a site must possess to be considered adequate for the operation of a helicopter. Preliminary investigation of the proposed site reveals the proposed heliport location would have the ability to meet these parameters. Prior to any construction of a new heliport, the Vail Valley Medical Center will be required to submit notice of its proposed helipad to the FAA pursuant to Title 14 C.F.R. Part 157. Upon notification by the hospital of their desire to establish a heliport, the FAA will then initiate a study of the airspace in the vicinity of the proposed site. The FAA will ascertain whether the proposed helipad, at the site suggested, would have any detrimental effect upon the safe and efficient use of airspace. 2) State Regulations The State of Colorado does not currently regulate the establishment of a heliport of the type VVMC is now considering but rather relies entirely on the oversight and guidelines established by the FAA. 3) Local Regulations The Town of Vail has local land -use jurisdiction over the application and requires the obtaining of a conditional use permit for the proposed use. The National Fire Protection Association (NFPA) 2011 edition of NFPA 418 "Heliport Standards" now requires a heliport to meet all the relevant portions of the FAA Heliport Design Advisory Circular for new and modified heliports. The local Fire Marshall and code officials will use that as their guide on the physical plant and operational issues dealing with any heliport application. C. PRELIMINARY SITE SELECTION CRITERIA & EVALUATIONS Sound aviation criteria as spelled out by the Federal Aviation Regulations and the FAA heliport advisory circular in conjunction with community compatibility criteria demand inclusion of community-based issues at the very inception of any potential site inventory. By utilizing this as a starting point it allows for the optimization in the areas of safety, patient care, aircraft performance, compatibility, asset longevity, and community integration. Through using the experience of literally decades of helicopter operations and by applying lessons learned a method of integrating HeliExperts International LLC ©2014 All Rights Reserved Page 6 WMC Heliport Feasibility & Design Study Rep%Q/2015 <� E+LIEXPERTS INTERNATIONAL LLQ. Uel�ersteOwna Formerly Raymond A. Syms 8 Associates andd Operated community -sensitive criteria while interfacing aeronautical requirements with real-life site considerations has emerged. Heliports, unlike airports, need very little ground space. This reduced need for a large area of operation improves safety while at the same time reducing the large "sound footprints" associated with many airports. This then supplements the integration of heliports into urban and suburban settings. The Hospital campus is situated in such a manner that it allows, under normal atmospheric conditions, the helicopters to limit flying over the majority of the Vail residences on the way to or from the heliport. Given the needed helicopter performance, pilots will be requested to follow the roadways and interstates at the maximum practical altitudes to the extent consistent with safety and patient welfare. D. SAFETY The proposed location possesses all of the components which meet or exceed the recognized safety standards of the FAA, as well as the aviation and air medical industries in general. This includes the complete compliance with FAA advisory circular AC 150/5390-2C and NFPA 418 as well as Federal, state and local building codes and standards. The Touchdown and Liftoff Area (TLOF) will be expanded to meet the current advisory circular criteria for elevated heliports where the Final Approach and Takeoff (FATO) area is non -load-bearing. (See Exhibit F) Based on guidance provided in the FAA advisory circular for site elevations above 1,000 feet MSL, the Final Approach and Takeoff Area (FATO) length will be increased accordingly. (See Exhibit G) Using NTSB (National Transportation Safety Board) and FAA real-life historical heliport safety data on over 40 years of records for private use hospital heliports of the type considered here; those facilities have maintained a PERFECT safety record as it relates to physical risk to any members of the general public or anyone in the surrounding community. The National Safety Council, an independent third party safety education and research organization, was used to verify this statistic (See Exhibit H). The fact is that the installation of a hospital use heliport in a community has a documented historically perfect public safety record with respect to injury of any kind to any member of the host community. No other transportation mode can make this admirable claim. HeliExperts International LLC ©2014 All Rights Reserved Page 7 WMC Heliport Feasibility & Design Study Rep%Q/2015 1 H INTERNATIONAL LLC, Veteran Ownec: Fomroriy Raymond A. Syms 6 Associates and OperaNd E. COMMUNITY CONSIDERATIONS A detailed inventory of the surrounding land uses and the overall nature of the Vail Valley area has been compiled by our team members over several site visit spanning a number of years, the first of which being conducted in 1995 with a follow- on inventory in 2011 and again in 2014. This is very important for the proper helicopter access to the proposed heliport. The FAA sets very exacting criteria for heliport approach and departure paths for their issuance of a positive airspace (See Exhibit 1). Besides lateral clear areas which must be kept clear of obstacles, they also define approach angle minimums for safety along with considerations for land uses under the flight paths. The modern helicopters that will be operated at this location have excellent performance capabilities as well as a very high reliability record. These performance capabilities allow for the helicopter to climb and descend in a manner that keeps the distances from other land uses and residential properties at a maximum. Based on data compiled by Vail Valley Medical Center in a five year retrospective review from January, 2009 to December, 2013 regarding patient modes of transport, e.g. ambulance vs. helicopter, the average number of helicopter transports performed in any given year are expected to be approximately 73. This number equates to the hospital conducting approximately one air medical helicopter transport every five days. The Vail Valley Medical Center does not envision this utilization frequency to change significantly. Provided the heliport is constructed at the appropriate height above ground level, in this case approximately 75 feet, the selected site provides an excellent area for the establishment of a properly designed hospital heliport and the subsequent approach/departure paths to include an extended FATO as recommended by the FAA for elevations above 1,000' MSL (See Exhibit J). The designated primary approach and departure paths are to the west and east over the interstate (See Exhibit K). Those paths have been thoroughly vetted by HEI and Cayce Batterson, FAA Designated Pilot Examiner and Local air medical helicopter Pilot, and will also be fully reviewed by the FAA. All of the appropriate factors influencing the effects the proposed heliport may have on the surrounding community were carefully considered. The facility's site selection, design, and operational policies will have no measurable adverse impact upon the community at large. The potential effects upon the residential, office, and educational areas in the surrounding location will be minimized by the utilization of the proposed flight track which is designed to overfly commercial property and roadways. In addition, the pilots will use the helicopter manufacturers sound abatement procedures for the minimizing of the helicopter sounds. HeliExperts International LLC ©2014 All Rights Reserved Page 8 WMC Heliport Feasibility & Design Study Rept/2015 1 H Al W- �-Z- �LIExPERT5 INTERNATIONAL LLC, VeteranOwnea Fomioriy Raymond A. Syms 6 Associates and Operated F. CURRENT AIRSPACE UTILIZATION & INTERFACE ISSUES The proposed heliport is located well outside of any airport traffic areas of any of the regional airfields currently in operation today. There are no evident issues of conflict or safety with the airport traffic in the vicinity which should also be confirmed by the FAA. Provided the limited difference in distance (approximately 275 feet) between the current site and the newly proposed hospital campus site, there will realistically be no fundamental difference in airspace utilization and considerations. G. CLIMATICAL CONSIDERATIONS Of primary importance in selecting an appropriate site for an aeronautical facility are the prevailing winds, cloud cover and horizontal visibility. The prevailing winds greatly influence the approach and departure routes to and from any facility. The general orientation of the touchdown area is, to some degree, also related to the prevailing wind direction. Cloud cover and visibility can, of course, affect flight operations significantly. The location and design of the heliport takes advantage of these Climatical considerations to the extent possible and no problems are perceived in this area. If weather conditions are such as to pose a safety, performance or comfort issue, flight operations will be suspended until which time conditions have improved to safely conduct operations. H. ENVIRONMENTAL CONCERNS 1) Sounds We understand that citizens may be concerned about the level of sound associated with the operation of a private use medical heliport. There are two distinct issues involved, one being the sounds of the aircraft approaching and departing the site and the sounds produced while the aircraft is on the roof at the facility. Heliports generate essentially no noise in and of themselves; therefore the operation of the aircraft is the primary factor. Only when the aircraft is actually operating is there any sound at all. At the proposed facility, this will only occur intermittently at approximately once every 5 days based on the past five years of data, and on those occasions only for a matter of a few minutes. Noise will be experienced as a helicopter approaches the site, lands and shuts down as well as during startup and its subsequent departure. This is quite unlike other transportation modes such as streets, HeliExperts International LLC ©2014 All Rights Reserved Page 9 WMC Heliport Feasibility & Design Study Rep%Q/2015 E+LVeteran Ownea IEXPERTS INTERNATIONAL L1.C, Formerly Raymond A. Syms 8 Associates and Operated highways, interstate road systems, commuter and freight railroads and certain major waterways, where the sound production is almost constant. Given the location of the heliport the sound of takeoffs and landings will be briefly blended with that of the surrounding roads. The sound level of the helicopter that would utilize the proposed facility is far below that of many accepted noise producers in our environment. Lawnmowers, leaf blowers, chain saws, tractors, irrigation pumps, vacuum cleaners, hair dryers, motor cycles, buses, trucks, cars, all regularly produce noise levels higher than that which the average person would perceive when they hear an air medical helicopter. The relative distance, nature and intensity of the noise generated, height above the ground, type and vintage of the aircraft, sound attenuation factors of the terrain between the source and the receptor are all factors in the way sound is perceived. Older, heavier military helicopters are very different from the modern, light, efficient and much quieter civilian helicopters utilized by the vast majority of air medical helicopter providers of today. The Vail Valley Medical Center Heliport is designed primarily for the AirLife Denver and Flight For Life Colorado air medical transport program aircraft as well as the other air medical helicopters in the region of the same size and class which make up the regions Helicopter EMS transport system. The helicopters using the Vail Valley Medical Center Heliport will also use highly defined routes which are professionally designed to have the helicopter sounds blend into the existing roadway sound environment. It must be kept in mind that the proposed helicopter activity develops an extremely transitory sound during flight. The entire sound event lasts only for approximately 45-60 seconds either on landing or takeoff. At any one point along the flight route, providing the observer is close enough to hear or notice it, the helicopter will typically only be heard for 20 seconds or less. This compares very favorably with sounds already found in most neighborhood environments. The preliminary flight paths take fullest advantage of the open area over the frontage road and Interstate highway to the north running east and west to minimize the potential effects on any other land uses. All heliport flight paths can voluntarily be restricted to the ones provided when consistent with safety and conditions. There are few active recreational or transportation activities in the modern world that are completely silent. Historically, the vast majority of heliports do not have any detrimental quality of life issues with the neighboring land -uses. HeliExperts International LLC ©2014 All Rights Reserved Page 10 WMC Heliport Feasibility & Design Study Rep%Q/2015 Al 1r,7 Q/�L]ExPERTS INTERNATIONAL LLC, Veteran Owneu I Foe ty Raymond A. Syms 6 Associates and Operated 2) Exhaust Emissions, Dust and Lights Today's modern aircraft, such as the helicopters which would operate at the proposed facility, are powered by engines which produce very few pollutants. Much of this is due to the engine's high combustion temperatures and its ability to burn fuel very efficiently. Due to the low amount of emissions from helicopter turboshaft engines, the most widely used engines are exempt from Engine Emission Certification requirements of the Federal Aviation Administration (FAA) and International Civil Aviation Authorities (ICAO) specified in the Federal Aviation Regulations (FARS) and ICAO Annex 16 Volume II. In layman's terms, the exhaust of the helicopter is essentially invisible and due to the temperature difference with the surrounding air it will rise and dissipate very rapidly. Another major factor is the natural dispersal of helicopter exhaust both by the helicopter's relative distance from members of the general public and effect the rotor system has on the exhaust. While there is minimal odor associated with the exhaust, it is detectable only while the helicopter is on the heliport and then only within very few feet of the helicopter. Under all proposed conditions, no member of the surrounding community would be aware of any odors or effects from the exhaust emissions during normal operations of the proposed heliport. The heliport being elevated above the ground is also a major factor for dispersal. The approach/departure paths for the helicopter at an average climb/approach speed of 60 knots (70 mph) has the helicopter spending less than 45 seconds in the climb out or approach phase. An Ambulance would need about two minutes for travel by roads for the same approximate distance providing there are no stops for traffic or traffic signals. The helicopter does not discharge or leak any oil or fuel during the normal course of operation. The likelihood of a fuel spill is very remote. All of the fuel discharges on records of the FAA and NFPA have been associated only with fueling or maintenance operations, which will not occur at this location. There are no lights associated with the heliport that will cast a beam, or light path, off the site in the surrounding neighborhood. The windsock lights, obstruction lights and lights around the heliport are designed to be glare -free and will not produce any "beams" of light for illumination off the heliport. HeliExperts International LLC ©2014 All Rights Reserved Page 11 WMC Heliport Feasibility & Design Study Rept/2015 E+I}V eranOwneaLr-I1. Fon er{y Raymond A. Syms & Associates and Operated I. FINDINGS The heliport that the applicant proposes easily meets and exceeds all of the current safety guidelines and licensing criteria of the FAA, NFPA and the aviation and air medical industries. The heliport will be available at all times, both day and night, for critical patient transport needs providing numerous benefits to the Hospital's patients as well as the general community population. The helicopters that are proposed to land at the heliport will not pose any safety hazard to the community. The evidence for this projection is found in over 50 years of heliport operational statistics and perfect safety record as it relates to such hospital heliports and the host community which has been verified by the National Safety Council. Sound levels, due to the heliport design being elevated above the ground, along with operational policies associated with the heliport all comply with all codes and good practice. It should be noted that the air medical helicopters that will use this heliport are quieter than many of the larger military style helicopters that currently fly through the area. J. RECOMMENDATIONS Hospital heliports afford access to helicopter air medical transport systems which positively impact countless lives every year. This has been proven to dramatically impact patient outcomes both in the short term as well as the long term and overall community safety. From a community prospective the actual time a helicopter will be physically approaching or departing the heliport totals only a few minutes per use. If these few minutes of time are reduced further to reflect when the air medical helicopter could be heard or seen at any one point along the route of flight, the time percentage would drop to only 10% to 30% of those few minutes. Historically, air medical heliports make good neighbors and can be of benefit to the surrounding community, especially here where helicopter services could be utilized to fill not only the obvious patient transport needs of air medical helicopters but to also be available for compassionate or emergency use requests by the community. In conclusion, the proposal to allow the applicant to establish this heliport should be favorably considered. There are essentially no negative criteria in any of the HeliExperts International LLC ©2014 All Rights Reserved Page 12 WMC Heliport Feasibility & Design Study Rep%Q/2015 ..- 1 Al Ma H��LiExPERTS INTERNATIONAL LLC, VeteranOwnec; Fomioriy Raymond A. Syms 6 Associates and OperaNd operational or physical aspects of the proposal, and there are clearly a myriad of benefits to the community as a whole. VVMC HELIPORT SITE SELECTION AND REVIEW PROCESS • Define selection criteria and develop short-list of potential heliport locations. • Confirm the structural assumptions and relationship to building utilities; validate airspace clearances and aircraft performance capabilities. • Select preferred heliport location. • Propose heliport location as part of VVMC Master Plan, complete Town review process. Including approach to sound/safety issues and specific design considerations with city officials and adjacent properties. • Produce conceptual design in respect to FAA, NFPA and building codes — Verify all obstacles including future buildings on and off campus. • Informational meeting or Pilot Briefing Package to all users. • Make applications to FAA (FAA application can be made any time after the conceptual design is complete) and to the Town of Vail (Conditional Use Permit application). • Obtain CUP approval from Town (to be conditional on FAA approval) • Obtain building permit approvals from Town of Vail for construction. • Construct heliport • Progress and initial training at 85% completion of construction • Finish heliport, final inspections, FAA and Code signoff's • Commission pad, conduct final training & issue FAA and Pilot Briefing information. HeliExperts International LLC ©2014 All Rights Reserved Page 13 VVMC Heliport Feasibility & Design Study Rept/2015 E+I}V eranOwnenLr-I1. ` t` Formerly Raymond A. Syms & Associates and Operated Respectfully submitted, Raymond A. Syms Managing Member HeliExperts International LLC ` Rex J. Alexander Senior Consultant HeliExperts International LLC HeliExperts International LLC ©2014 All Rights Reserved Page 14 WMC Heliport Feasibility & Design Study Rep%Q/2015 I � E ELI�XPE=RTS INTERNATIONAL RIVATIONAL LLC u�t�rar:aw„�a Formerly Raymond A. Syms & Associates and Operated EXHIBIT A HeliExperts International LLC ©2014 All Rights Reserved Page 15 WMC Heliport Feasibility & Design Study ReWeW015 I � I EL1�XPl=RTS INTERNATIONAL LLC Vel L'rar:aw„ea Formerly Raymond A. Syms B Associates and Operated EXHIBIT B HeliExperts International LLC ©2014 All Rights Reserved Page 16 WMC Heliport Feasibility & Design Study ReWeW015 MGG 30,E Ew60 RD HeliExperts International LLC ©2014 All Rights Reserved Page 16 WMC Heliport Feasibility & Design Study ReWeW015 t1 ELIEXPERTS INTERNATIONAL LLC. ,1 Vel erar:awnen Formerly Raymond A. Syms B Associates and Operated AIDE L-810 LED Obstruction Light Available in multiple voltages EXHIBIT C IUL-L LED In-PavementSemi- Flush Perimeter Lights Examples Only HeliExperts International LLC ©2014 All Rights Reserved WMC Heliport Feasibility & Design Study ReWO15 EHP-L LED Perimeter/ Lead-in Lights Page 17 �I A. 1 =1 40 ESL-IE}[RERTS INTERNATIONAL LLC. Veteran ouvneo Formerly Raymond A. Syms 6 Associates acrd Operated EXHIBIT D JRE �K Figure 1. Typical Type L-806 supports Example Illustration From FAA AC 150/5345-2E FAA Specifications For Wind Cone Assemblies HeliExperts International LLC ©2014 All Rights Reserved Page 18 WMC Heliport Feasibility & Design Study ReW015 I � E E'L1�XPE=RTS INTERNATIONAL RIVATl0NAL LLC, ueterar:aw,rea Formerly Raymond A. Syms lC Associates and Operated EXHIBIT E .g NC Harrisburg Hospital FAA Identifier TBD GPS ID local Sectional Charlotte I Heli ort Use I Hospital/PPR LOCATION LatlLon 35` 117'09217' N 080'39'5898' W (estimated) 35° 17.153' N 080° 39.983' W (NAD 83) 35.2$589° N 1 p80.BMB* W Address: 9592 Rccq River Road. Harrisburg, NC 28075 Description: Hospital is located in Cabarrus County and is 0.5nm east of exit -36 of 1-485. Heliport is north of the hospital 175'. TLOF 1 60'X 60' 1 FATO I 106'x 105' 1 MGW 1 35,000 tbs. Ground X I Elevated Surface Type I Concrete Elev. 1 723 ft. est. I Variation 7.7W I Nrst Wx / JQF 1 133.675 Preferred A1De Paths 167° 1347' 310° 1130' Windsock Yes Fenced Slte No Security Yes Fire Suppression Yes (type) Handheld Extinguisher Wlndsock I X Perlmeter I X I Lead-in I X I Flood I x Beacon I Glide Sloe PCL(fro ) s • VHF X UHF Slm lex x Duplex Transmit 155.340 Receive PL 146.2 DPL PL 146.2 800Mhz X -viper 155.340 DPL ■ 1. Ma netic interference on ad 2. Power lines on hospital perimeter 3. Hos dtal 175' south 4. 5. 6. FRIA ME Site Manager I Karen Corker Office Phone 1 (704) 403-4840 ED Phone I (704) 403.9400 Security Phone 1 (704) 403-9499 NOTES:. Non C Unmarked and unlighted power lines under the 167 Cr 3 i M"W n I e All Non Carolina Healthcare helicopters coordinatB'�uitln MedCen r t �/ (704) 512-7941 and radio freq. 155.3251PL-91.5. Pilot Briefing Sheet Last updated: 0812812014 Page 1 or 2 Produced 9y HeIlExperts International LLC 02014 All Rights Reserved Pilot Briefing Sheet Last updated: 08)'2812014 Page 2 of 2 Produced By HehExperts International LLC 02014 Ali Rights Reserved HeliExperts International LLC ©2014 All Rights Reserved Page 19 WMC Heliport Feasibility & Design Study ReWeW015 I � I EL1�XPl=RTS INTERNATIONAL LLC Vel L'rar:aw„ea Formerly Raymond A. Syms B Associates and Operated EXHIBIT F HeliExperts International LLC ©2014 All Rights Reserved Page 20 WMC Heliport Feasibility & Design Study ReWeW015 t 1 'LIEXPERTS INTERNATIONAL LLC. ,1� Veteran Owned Formerly Raymond A. Syms B Associates and Operated EXHIBIT G HeliExperts International LLC ©2014 All Rights Reserved Page 21 WMC Heliport Feasibility & Design Study ReW015 1 H INTERNATIONAL LLC. � Veteran c7lwnea Formerly Raymond A. Syms & Associates and Operated EXHIBIT H ATTN: Raymond Syms HeliExperts International LLC 28 Baruch Drive Long Branch, NJ 07740 October 20, 2014 Dear Mr. Syms: The mission of the National Safety Council is to make our world safer by preventing injuries and deaths at work, in homes and communities, and on the roads through leadership, research, education and advocacy. To support this mission, the Library of the National Safety Council gathers, catalogs and disseminates safety statistics, research and other information from a wide range of reputable sources. As you requested, we searched our holdings for documents detailing any injuries of persons from the general public at or in the vicinity of hospital heliports. The search located a number of documents addressing incidents resulting in injuries and fatalities to flight crew members and passengers. However, we found no accounts of hospital heliport -related injuries to members of the general public, whether from direct contact with the helicopter itself or as the result of being distracted by the helicopter while driving. I hope this information is helpful. Please let me know if we can be of any further assistance. Alaina Kolosh National Safety Council Manager, Library & Information Services 1121 SPRINQ �AK'E DRIVE • ITASCA, IL 40143-3201 • 1630) 285-1121 P (630) 295-1315 F • nse.brg HeliExperts International LLC ©2014 All Rights Reserved WMC Heliport Feasibility & Design Study Rep/2015 making our world safer Page 22 y .s` L --B L-IEXRERTS INTERNATIONAL LLC. .) Veteranownea Formerly Raymond A. Syms 6 Associates and Operated 500 FT [152 M] 250 FT [TB M] 's s•"' v 500 FT [152 M] •,000 FT 1,219 M] EXHIBIT I 500 FT [152 M] 1 Approach/Departure Surface 2.1 Transitional Surface K Legend: 8:1 ApproachlDeparture Surface 2:1 Transitional Surface X Illustrations From FAA AC 150/5390-2C Heliport Design Guide HeliExperts International LLC ©2014 All Rights Reserved Page 23 WMC Heliport Feasibility & Design Study ReWeW015 t1 ELIEXPERTS INTERNATIONAL LLC. ,1 Vel erar:awnen Formerly Raymond A. Syms B Associates and Operated EXHIBIT J HeliExperts International LLC ©2014 All Rights Reserved Page 24 WMC Heliport Feasibility & Design Study ReWO15 �I 4 • i -�. '` = ''�x.,:r 1 Al mr.7 Q/�L]ExPERTS INTERNATIONAL LLC, Veteran Owneu I Foe ty Raymond A. Syms 6 Associates and Operated GLOSSARY OF TERMS Approach/Departure The flight track helicopters follow when landing at or departing Path from a heliport. An approach/departure surface is centered on each approach/departure path. The approach/departure path starts at the edge of the FATO and slopes upward at 8:1 (8 units horizontal in 1 unit vertical) for a distance of 4,000 feet (1,219 m) where the width is 500 feet (152 m) at a height of 500 feet (152 m) above the heliport elevation. (D) (Formerly Overall The overall length of the helicopter, which is the dimension Length or "OL") from the tip of the main or forward rotor to the tip of the tail rotor, fin, or other rear -most point of the helicopter. This value is with the rotors at their maximum extension. See Figure B-1. If only the value of the rotor diameter (RD) is known, estimate the value for D using the relationship D = 1.2 RD (or conversely, RD = 0.83 D). Design Helicopter A single or composite helicopter that reflects the maximum weight, maximum contact load/minimum contact area, overall length (D), rotor diameter (RD), tail rotor arc radius, undercarriage dimensions, and pilot's eye height of all helicopters expected to operate at the heliport. Design Loads Design and construct the TLOF and any load-bearing surfaces to support the loads imposed by the design helicopter and any ground support vehicles and equipment. Dynamic Load For design purposes, assume the dynamic load at 150 percent of the maximum takeoff weight of the design helicopter applied through the main undercarriage on a wheel -equipped helicopter or aft contact areas of skid -equipped helicopter. Elevated Heliport A heliport located on a rooftop or other elevated structure where the TLOF is at least 30 inches (76 cm) above the surrounding surface (a ground level heliport with the TLOF on a mound is not an elevated heliport). Emergency A clear area at ground level or on the roof of a building Helicopter Landing capable of accommodating helicopters engaged in firefighting Facility (EHLF) and/or emergency evacuation operations. An EHLF meets the definition of a heliport in this AC and under Title 14 CFR Part 157. HeliExperts International LLC ©2014 All Rights Reserved Page 26 VVMC Heliport Feasibility & Design Study Rept/2015 Al mr.7 Q/�L]ExPERTS INTERNATIONAL LLC, Veteran Owneu I Foe ty Raymond A. Syms 6 Associates and Operated GLOSSARY OF TERMS Final Approach and A defined area over which the pilot completes the final phase Takeoff Area (FATO) of the approach to a hover or a landing and from which the pilot initiates takeoff. The FATO elevation is the lowest elevation of the edge of the TLOF. FATO Safety Area A defined area on a heliport surrounding the FATO intended to reduce the risk of damage to helicopters accidentally diverging from the FATO. Hazard to Air Any object having a substantial adverse effect upon the safe Navigation and efficient use of the navigable airspace by aircraft, upon the operation of air navigation facilities, or upon existing or planned airport/heliport capacity as determined by the FAA. Heliport The area of land, water, or a structure used or intended to be used for the landing and takeoff of helicopters, together with appurtenant buildings and facilities. Hospital Heliports A heliport limited to serving helicopters engaged in air ambulance, or other hospital related functions. A designated helicopter landing area located at a hospital or medical facility is a heliport and not a medical emergency site. Medical Emergency An unprepared site at or near the scene of an accident or Site similar medical emergency on which a helicopter may land to pick up a patient in order to provide emergency medical transport. A medical emergency site is not a heliport as defined by the FAA AC. Medical Emergency sites constitute a higher risk exposure than a standard heliport. Prevailing Winds Well-designed approach/departure paths permit pilots to avoid downwind conditions and minimize crosswind operations. Align the preferred flight approach/departure path, to the extent feasible, with the predominant wind direction. Obstructions In determining approach/departure paths, take into account the obstructions in the vicinity of the heliport and, in particular, those likely to be a hazard to air navigation. (RD) Rotor Diameter The length of the main rotor, from tip to tip. HeliExperts International LLC ©2014 All Rights Reserved Page 27 WMC Heliport Feasibility & Design Study Rept/2015 1 H Al ��LiExPERTS INTERNATIONAL LLC, VeteranOwnea Fomioriy Raymond A. Syms 6 Associates and Operated GLOSSARY OF TERMS Static Load For design purposes, the design static load is equal to the helicopter's maximum takeoff weight applied through the total contact area of the wheels or skids. Touchdown and A load-bearing, generally paved area, normally centered in the Liftoff Area (TLOF). FATO, on which the helicopter lands and/or takes off. Transitional Surfaces Transitional Surfaces start from the edges of the FATO parallel to the flight path center line, and from the outer edges of the 8:1 approach/departure surface, and extend outwards at a slope of 2:1 (2 units horizontal in 1 unit vertical) for a distance of 250 feet (76 m) from the centerline. The transitional surface does not apply to the FATO edge opposite the approach/departure surface. HeliExperts International LLC ©2014 All Rights Reserved Page 28 WMC Heliport Feasibility & Design Study Rep%Q/2015 E+LVeteran Owne(I IEXPERTS INTERNATIONAL L1.C, Formerly Raymond A. Syms 8 Associates and Operated REFERENCES 14 CFR Part 77 Safe, Efficient Use and Preservation of the Navigable Airspace. 14 CFR Part 91 General Operating and Flight Rules. 14 CFR Part 135 Operating Requirements: Commuter and on demand operations and rules governing persons on board such aircraft. 14 CFR Part 157 Notice of Construction, Alteration, Activation, and Deactivation of Airports. AIM Aeronautical Information Manual FAA AC 70/7460-1 Obstruction Marking and Lighting FAA AC 150/5220-16 Automated Weather Observing Systems (AWOS) for Non -Federal Applications. FAA AC 150/5190-4 A model Zoning Ordinance to Limit Height of Objects Around Airports FAA AC 150/5390-2C FAA Advisory Circulars on Heliports Design FAA AC 150/5345-12 Specifications for Airport and Heliport Beacons FAA AC 150/5345-27 Specifications for Wind Cone Assemblies FAA AC 150/5345-39 FAA Specification L-853, Runway and Taxiway Retroreflective Markers. FAA AC 150/5345-46 FAA Specification for Runway and Taxiway Light Fixtures. FAA RD 90/8 Analysis of Helicopter Mishaps at Heliports, Airports, and Unimproved Sites FAA RD 90/9 Analysis of Helicopter Accident Risk Exposure Near Heliports, Airports and Unimproved Sites FAA RD 91/1 Composite Profiles of Helicopter Mishaps at Heliports and Airports FAA RD 93/17 Safe Heliports Through Design and Planning FAA FSIMS 8900.1 Vol- 8/Chp-3/Sec-3 FAA Evaluation and Surveillance of Heliports NFPA 10 Standards for Portable Fire Extinguishers NFPA 99 Standards for Health Care Facilities NFPA 418 Standards for Heliports ISO 31000:2009 International Organization for Standards Risk Management Principles and Guidelines OSHA 1910 Subpart -N Materials Handling and Storage OSHA 1910.191 Compressed Gasses OSHA 1910 Subpart -Z Toxic and Hazardous Substances OSHA 1910.1030 Blood Borne Pathogens OSHA 1910.23 Guarding floor and wall openings and holes IS-BAO Standards International Standard for Business Aircraft Operations CAMTS Standards 9th Edition Commission on Accreditation of Medical Transport Systems NEMSPA Heliport Safety Guide National EMS Pilots Association Air Medical Journal Articles "Delay in ED Arrival Resulting from a Remote Helipad at a Trauma Center"/ By; Brooke Lerner, October -December 2000. "Hospital Helipads and the Emergency Medical Treatment and Active Labor Act" / By Steven S Andrews, MD, May -June 2005. "Should Air Medical Patients Be Transferred on Helipad or Trauma Bay?" David Lehrfeld, MD Robert Gemignani, BS, Adam Shiroff, MD, Sarah Kuhlmann, MD, Pamela Ohman-Strickland, PhD,2 and Mark A. Merlin, DO, EMT -P, FACEP3 / July -August 2013 HeliExperts International LLC ©2014 All Rights Reserved Page 29 WMC Heliport Feasibility & Design Study Rep%Q/2015 1 H INTERNATIONAL LLC, Veteran Owrren Fomroriy Raymond A. Syms 6 Associates and Operated - Nothing Else Follows - HeliExperts International LLC ©2014 All Rights Reserved Page 30 WMC Heliport Feasibility & Design Study Rep%Q/2015 J--�,TumKey 4 _ _ Consulting, LLC MEMORANDUM 2533 West Pinyon Ave Grand Junction, CO 81505 970-985-4001 TO: Tom Kassmel, PE, Town of Vail Engineer FROM: Skip Hudson, PE DATE: January 12, 2015 RE: VVMC Frontage Road Access — Analysis of Interim Frontage Road Conditions Full Movement Accesses Version #2 Since the initial version of this memo, the Town of Vail (TOV) developed a concept drawing that shows the TOV access to the Frontage Road reconfigured such that it lines up with the Vail Valley Medical Center (VVMC) access on the south side of the Frontage Road. The realignment of the TOV access allows for full movement accesses because the inbound left - turns do not conflict with each other. Refer to the Attachments to see the TOV access realignment concept drawing. Traffic Volumes In addition to reconfiguring the TOV access, the TOV also conducted traffic counts on the Frontage Road and at the VVMC, TOV, and Evergreen Lodge accesses on December 26-27, 2014 (December 2014 Traffic Counts). The traffic counts were compared to the previous traffic counts and the following conclusions were drawn: • Frontage Road: The December 2014 Traffic Counts on the Frontage road were 32% to 42% lower than the year 2006 traffic volumes from the Vail Transportation Master Plan (TMP) forecasted to year 2014 (refer to Table 12 in the VVMC TIS, which is included in the Attachments). Therefore, the December 2014 Traffic Counts on the Frontage Road were used in the revised traffic analysis. • VVMC Traffic: The December 2014 Traffic Counts at the VVMC accesses were 2% to 14% lower than the traffic counts conducted on Tuesday, February 4, 2014 (February 2014 Traffic Counts). The lower counts in December 2014 reflect that the VVMC clinics are closed on holidays and weekends and that weekdays are higher for the VVMC. Therefore, the February 2014 Traffic Counts at the VVMC accesses were used in the revised traffic analysis. Traffic Analysis Table 1 shows the results of the revised traffic analysis for year 2018 (Opening Year) conditions. The Attachments contain the Synchro and SimTraffic Analysis output. F36'��Ofl 5f 4 TABLE 1 — Traffic Analysis Results: Interim Conditions at VVMC & TOV Accesses (2018) P�Rl 6f 4 Traf Vol Scenario #1 Traf Vol Scenario #2 Movement (December 2014 Holiday Counts (February 2014 Winter Weekday Traffic forecasted to Year 2018) Counts forecasted to Year 2018) Delay (sec) — LOS — 951h Queue (ft) AM Peak Hour Left -turn 4 sec — A — 20 -ft 3 sec — A — 20 -ft into TOV Eastbound Thru Free-flow Free-flow Right -turn Free-flow Free-flow into VVMC) Left -turn 3 sec — A — 65 -ft 3 sec — A — 60 -ft into VVMC Westbound Thru Free-flow Free-flow Right -turn Free-flow Free-flow into TOV Left -turn 17 sec — C — 25 -ft 10 sec — B — 25 -ft out of VVMC Northbound Right -turn 3 sec — A — 50 -ft 3 sec — A — 50 -ft out of VVMC Shared Left - Southbound And Right -turn 15 sec — C — 20 -ft 14 sec — B — 20 -ft (out of TOV) PM Peak Hour Left -turn 5 sec — A — 20 -ft 3 sec — A — 20 -ft into TOV Eastbound Thru Free-flow Free-flow Right -turn Free-flow Free-flow into VVMC) Left -turn 8 sec — A — 70 -ft 4 sec — A — 60 -ft into VVMC Free-flow Free-flow Westbound Thru (Not blocked by the (Not blocked by the WB LT Queue) WB LT Queue Right -turn Free-flow Free-flow into TOV Left -turn 28 sec — C — 25 -ft 12 sec — B — 25 -ft out of VVMC Northbound Right -turn 4 sec — A — 75 -ft 3 sec — A — 70 -ft out of VVMC Shared Left - Southbound And Right -turn 27 sec — C — 30 -ft 14 sec — B — 30 -ft out of TOV P�Rl 6f 4 Conclusions The following conclusions were drawn from the traffic analysis results: • Based on a 2.34% annual growth rate (AGR) for the Frontage Road traffic, full movement accesses at the WMC and TOV accesses will provide acceptable traffic operations for holiday weekend and typical weekday peak hours during the peak winter season in year 2018. • Using the same 2.34 AGR for Frontage Road traffic, full movement accesses at the WMC and TOV accesses will provide acceptable traffic operations for holiday weekend and typical weekday peak hours during the peak winter season thru at least year 2025. It is anticipated that sometime between years 2025 and 2030 the full movement accesses will fail (i.e. one or more movements will be LOS F and/or the westbound left -turn queue will extend back into the thru lane). • The left -turn storage lengths shown on the concept drawing: o Eastbound left -turn into the TOV access — the length of this lane could be longer depending on what is needed for the westbound left -turn lane at the main Evergreen Lodge access, but the current length of 100 -ft shown on the concept drawing should be adequate. o Westbound left -turn into the VVMC access — 150 -ft will be adequate in year 2018, but will need to be longer to provide acceptable traffic operations thru year 2025. The taper shown on the concept drawing could be reduced from 125 -ft to 50 -ft, which would allow for a 225 -ft left -turn lane. F36'��QJ 5f 4 Attachments Sketch showing the Full Movement Accesses at TOV and VVMC Table 12 from the VVMC TIS • Synchro and SimTraffic Analysis Output EXIST. HELIPAD v v G "1ERglg F R44") '0 °0 � � � F � � / � \ •°' � � \ Rasp Teo Date: 12-31-14 "PRELIMINARY SUBJECT TO REVISION" BEGIN PRO ILE RECONS UCTION, G Tp0) WB LANE TA. 1+00 \ C_1� Rp 0 50 100 n'ti so �� �_, ° i' �.. °• c v SCALE: 1 "=50' \FC REMOVE PORTION OF T PIPE TO DRAIN = G PARCEL , \ �F \ \ \ \ APPROXIMATE LIMITS OF °..s, o ° �. / \\ G \ \ PAVEMENT RECONSTRUCTION 05 0 \ TOE OF FILL (TYP.) / \ \ C, \ \ �7 `\ m\l \� ° ADJUST SAN. MANHOLE \ ,G G \ \ .T MUNICIPAL CENTER F \ •°s \ PARKING LOT N, \ ADVERSE CROSS SLOPE E _ Ilr o THROUGH INTERSECTION, — E V \ OTENTI RELOCA URBAN LOW–SPEED E CRITERIA (SAN MH, INLET • \ F \ G 4T ('ll (35 MPH) �e II � � � � � � • �� � � APPROX. EXTENTS � \ \�5 •6. \ \ \ \ OFF R o. E / OF REGRADING Ly_ \\� \ �• ` / Q FULL 41 CONC. WB LANE PROFILE \ \ \ E Ea-- ; CROSS PAN LOCATION V EXIST. c), DRIVEWAY I E�� EXIST. R/W LINE ��. SLOPE END PROFILE RECONSTRUCTION • f 14.8% WB LANE STA. 4+50PARCEL 2 i.A 83 ACRES ICA_CI �B�s� �� • ` .r MUNICIPAL CENTER >• .q Wei -... � ?. � `• � . T ` ATCH MEDIAN FOR LEFT TURN LANE _-E — — _ _ _ TOE OF FILL (TYP.)- -� FULL G — UTH WIDE ACCESS REQUIRE 0 i — T - _ _ _ \ y \ NTERSTgTE HICHWNTA E ,Al O R.O. —* E— \ I I FACILITATE PARKING GARAGE �� OA RC _ Lu F\ j VVMC PARKING GARAGE O� c RO T _ _ LNEGERD� PIROFI LO E_ -------- I° _F_ —T T _ ---- T - T — .. VVMC I — ry�_ VNB BUILDING EP BMBMB ONK{ =E 1 0.5572 ACRES (CALL) L I I • Q) 0.5572 ACRES (PLAT) U _ 7 SCORPIO CONDOMINIUMS Y61 �L Disclaimer: Impacts shown are conceptual in nature � / C LOT E Y 5 I i i and based on available contour surveys. Impacts are VAIL VILLAGE, SECOND FILING 2.188 ACRES (CALL) subject to revision with additional survey information. 2.188 ACRES (PLAT) =-- °• ° VVMC Master Plan TIS 4 Existing and Future Traffic Volumes The following sections describe the existing, future background, and total traffic volumes. The Appendix contains tables that show the traffic volumes at the Study Area intersections. 4.1 Background Traffic Volumes 4.1.1 Frontage Road Traffic Volumes 4.1.1.1 Existing Year 2014 The existing year 2014 Frontage Road traffic volumes are based on the traffic counts conducted in February 2014. The Frontage Road traffic volumes from the February 2014 traffic count were compared to the traffic volumes from 1) the 2009 Vail Transportation Master Plan Update (Vail TMP), 2) the Vail MOB TIS prepared in November 2012 by Turn Key Consulting, and 3) the MOB and Municipal Center Roundabout Analysis memo prepared in October 2012 by FHU. Table 12 shows the traffic volume comparison. Table 12 - Compare Frontage Road Traffic Volumes Peak Hour Direction Year 2006 (Vail TMP) Year 2014 (Calculated) Note 1 Year 2014 (traffic count in Feb 2014 Year 2025 (Vail TMP) Year 2032 (TOV Info) AM EB 395 475 193 Not included in Vail TMP 605 WB 585 704 265 880 Total 980 1,178 458 1,485 EB 815 980 359 1,202 1,160 PM WB 600 722 274 992 985 Total 1,415 1,701 633 2,194 2,145 Notes: 1. The year 2014 Frontage Road traffic volumes were calculated using a straight-line growth between the years 2006 and 2025 traffic volumes in the Vail TMP. The annual growth rate (AGR) between years 2006 and 2025 traffic volumes in the Vail TMP was 2.34% per year. Table 12 shows that the year 2014 traffic counts are 62% lower than the year 2014 traffic volumes calculated using the years 2006 and 2035 traffic volumes from the Vail TMP. In addition, the 2014 traffic counts are 54% lower than the year 2006 traffic volumes from the Vail TMP. Because of the significant difference between traffic volume sources, the Frontage Road traffic volumes based on the Vail TMP were used so that this TIS is consistent with the Vail TMP. The traffic volumes in the Vail TMP are based on traffic data "collected over a variety of times including the Christmas holiday, Martin Luther King weekend, Presidents Day weekend, and Spring Break times in 2005 and 2006." (Page 4 of the Vail TMP). Figure 11 shows the adjusted year 2014 traffic volumes. C TurnKe Page 26 3/3/2015 onsulting, LLC VVMC Master Plan TIS Lanes, Volumes, Timings Year 2018 - East End (Const Completed) - Full Mvmt Accesses 1: VVMC Access & 170 South FR Lane Group EBL EBT EBR WBL WBT WBR NBL NBT NBR SBL SBT SBR Lane Configurations 1� t r r Volume (vph) 2 298 21 191 447 39 9 0 53 5 0 3 Ideal Flow (vphpl) 1900 1900 1900 1900 1900 1900 1900 1900 1900 1900 1900 1900 Lane Width (ft) 12 12 12 14 12 12 12 12 12 12 12 12 Storage Length (ft) 100 0 150 0 0 0 0 0 Storage Lanes 1 0 1 1 1 1 0 0 Taper Length (ft) 50 100 25 25 Satd. Flow (prot) 1770 1843 0 1925 1863 1583 1805 0 1615 0 1715 0 Flt Permitted 0.950 0.950 0.950 0.970 Satd. Flow (perm) 1770 1843 0 1925 1863 1583 1805 0 1615 0 1715 0 Link Speed (mph) 25 25 15 30 Link Distance (ft) 500 500 500 500 Travel Time (s) 13.6 13.6 22.7 11.4 Peak Hour Factor 0.92 0.92 0.75 0.75 0.92 0.92 0.75 0.92 0.75 0.92 0.92 0.92 Heavy Vehicles (%) 2% 2% 0% 0% 2% 2% 0% 2% 0% 2% 2% 2% Shared Lane Traffic (%) Lane Group Flow (vph) 2 352 0 255 486 42 12 0 71 0 8 0 Sign Control Free Free Stop Stop Intersection Summa Area Type: Other Control Type: Unsignalized Intersection Capacity Utilization 42.4% ICU Level of Service A Analysis Period (min) 15 AM Pk Hr - #2 Mark Bunnell, PE, PTOE 3/3/2015 Synchro 8 Report Page 1 VVMC Master Plan TIS SimTraffic Performance Report Year 2018 - East End (Const Completed) - Full Mvmt Accesses 1/9/2015 1: VVMC Access & 170 South FR Performance by movement Movement EBL EBT EBR WBL WBT WBR NBL NBR SBL SBR All Denied Del/Veh (s) 3.1 0.3 0.3 3.1 0.6 0.2 0.1 0.1 0.1 0.1 0.9 Total DelNeh (s) 3.8 0.4 0.3 3.4 0.8 0.2 16.6 2.5 15.2 4.1 1.4 Total Network Performance Denied DelNeh (s) 0.9 Total DelNeh (s) 1.8 AM Pk Hr - #2 Mark Bunnell, PE, PTOE 3/3/2015 SimTraffic Report Page 1 VVMC Master Plan TIS Queuing and Blocking Report Year 2018 - East End (Const Completed) - Full Mvmt Accesses 1/9/2015 Intersection: 1: VVMC Access & 170 South FR Movement Directions Served Maximum Queue (ft) Average Queue (ft) 95th Queue (ft) Link Distance (ft) Upstream Blk Time (%) Queuing Penalty (veh) Storage Bay Dist (ft) Storage Blk Time (%) Queuing Penalty (veh) Network Summary Network wide Queuing Penalty: 0 AM Pk Hr - #2 Mark Bunnell, PE, PTOE EB EB WB NB NB SB L TR L L R LTR 18 8 74 33 49 24 1 0 34 6 25 4 10 5 63 25 48 19 466 452 452 452 100 150 3/3/2015 SimTraffic Report Page 2 VVMC Master Plan TIS Lanes, Volumes, Timings Year 2018 - East End (Const Completed) - Full Mvmt Accesses 1: VVMC Access & 170 South FR Lane Group EBL EBT EBR WBL WBT WBR NBL NBT NBR SBL SBT SBR Lane Configurations 1� t r r Volume (vph) 2 721 39 116 544 5 8 0 148 13 0 5 Ideal Flow (vphpl) 1900 1900 1900 1900 1900 1900 1900 1900 1900 1900 1900 1900 Lane Width (ft) 12 12 12 14 12 12 12 12 12 12 12 12 Storage Length (ft) 100 0 150 0 0 0 0 0 Storage Lanes 1 0 1 1 1 1 0 0 Taper Length (ft) 50 100 25 25 Satd. Flow (prot) 1770 1848 0 1925 1863 1583 1805 0 1615 0 1731 0 Flt Permitted 0.950 0.950 0.950 0.964 Satd. Flow (perm) 1770 1848 0 1925 1863 1583 1805 0 1615 0 1731 0 Link Speed (mph) 25 25 15 30 Link Distance (ft) 500 500 500 500 Travel Time (s) 13.6 13.6 22.7 11.4 Peak Hour Factor 0.92 0.92 0.75 0.75 0.92 0.92 0.75 0.92 0.75 0.92 0.92 0.92 Heavy Vehicles (%) 2% 2% 0% 0% 2% 2% 0% 2% 0% 2% 2% 2% Shared Lane Traffic (%) Lane Group Flow (vph) 2 836 0 155 591 5 11 0 197 0 19 0 Sign Control Free Free Stop Stop Intersection Summa Area Type: Other Control Type: Unsignalized Intersection Capacity Utilization 64.4% ICU Level of Service C Analysis Period (min) 15 PM Pk Hr - #2 Mark Bunnell, PE, PTOE 3/3/2015 Synchro 8 Report Page 1 VVMC Master Plan TIS SimTraffic Performance Report Year 2018 - East End (Const Completed) - Full Mvmt Accesses 1/9/2015 1: VVMC Access & 170 South FR Performance by movement Movement EBL EBT EBR WBL WBT WBR NBL NBR SBL SBR All Denied Del/Veh (s) 2.9 0.7 0.6 3.1 0.5 0.3 0.1 0.2 0.1 0.1 0.8 Total DelNeh (s) 4.6 1.1 0.7 8.1 0.8 0.2 28.3 4.4 26.8 5.1 2.1 Total Network Performance Denied DelNeh (s) 0.8 Total DelNeh (s) 2.7 PM Pk Hr - #2 Mark Bunnell, PE, PTOE 3/3/2015 SimTraffic Report Page 1 VVMC Master Plan TIS Queuing and Blocking Report Year 2018 - East End (Const Completed) - Full Mvmt Accesses 1/9/2015 Intersection: 1: VVMC Access & 170 South FR Movement Directions Served Maximum Queue (ft) Average Queue (ft) 95th Queue (ft) Link Distance (ft) Upstream Blk Time (%) Queuing Penalty (veh) Storage Bay Dist (ft) Storage Blk Time (%) Queuing Penalty (veh) Network Summary Network wide Queuing Penalty: 0 PM Pk Hr - #2 Mark Bunnell, PE, PTOE EB EB WB NB NB SB L TR L L R LTR 22 31 86 29 87 36 1 2 37 6 45 10 11 14 68 24 74 29 466 452 452 452 100 150 3/3/2015 SimTraffic Report Page 2 VVMC Master Plan TIS Lanes, Volumes, Timings Year 2018 - East End (Const Completed) - Full Mvmt Accesses 1: VVMC Access & 170 South FR Lane Group EBL EBT EBR WBL WBT WBR NBL NBT NBR SBL SBT SBR Lane Configurations 1� t r r Volume (vph) 2 212 21 191 291 39 9 0 53 5 0 3 Ideal Flow (vphpl) 1900 1900 1900 1900 1900 1900 1900 1900 1900 1900 1900 1900 Lane Width (ft) 12 12 12 14 12 12 12 12 12 12 12 12 Storage Length (ft) 100 0 150 0 0 0 0 0 Storage Lanes 1 0 1 1 1 1 0 0 Taper Length (ft) 50 100 25 25 Satd. Flow (prot) 1770 1837 0 1925 1863 1583 1805 0 1615 0 1715 0 Flt Permitted 0.950 0.950 0.950 0.970 Satd. Flow (perm) 1770 1837 0 1925 1863 1583 1805 0 1615 0 1715 0 Link Speed (mph) 25 25 15 30 Link Distance (ft) 500 500 500 500 Travel Time (s) 13.6 13.6 22.7 11.4 Peak Hour Factor 0.92 0.92 0.75 0.75 0.92 0.92 0.75 0.92 0.75 0.92 0.92 0.92 Heavy Vehicles (%) 2% 2% 0% 0% 2% 2% 0% 2% 0% 2% 2% 2% Shared Lane Traffic (%) Lane Group Flow (vph) 2 258 0 255 316 42 12 0 71 0 8 0 Sign Control Free Free Stop Stop Intersection Summa Area Type: Other Control Type: Unsignalized Intersection Capacity Utilization 37.9% ICU Level of Service A Analysis Period (min) 15 AM Pk Hr - #3 Mark Bunnell, PE, PTOE 3/3/2015 Synchro 8 Report Page 1 VVMC Master Plan TIS SimTraffic Performance Report Year 2018 - East End (Const Completed) - Full Mvmt Accesses 1/9/2015 1: VVMC Access & 170 South FR Performance by movement Movement EBL EBT EBR WBL WBT WBR NBL NBR SBL SBR All Denied Del/Veh (s) 3.8 0.2 0.3 3.3 0.6 0.2 0.1 0.1 0.1 0.1 1.1 Total DelNeh (s) 3.3 0.4 0.3 2.9 0.5 0.1 10.4 2.5 14.3 2.9 1.3 Total Network Performance Denied DelNeh (s) 1.1 Total DelNeh (s) 1.6 AM Pk Hr - #3 Mark Bunnell, PE, PTOE 3/3/2015 SimTraffic Report Page 1 VVMC Master Plan TIS Queuing and Blocking Report Year 2018 - East End (Const Completed) - Full Mvmt Accesses 1/9/2015 Intersection: 1: VVMC Access & 170 South FR Movement Directions Served Maximum Queue (ft) Average Queue (ft) 95th Queue (ft) Link Distance (ft) Upstream Blk Time (%) Queuing Penalty (veh) Storage Bay Dist (ft) Storage Blk Time (%) Queuing Penalty (veh) Network Summary Network wide Queuing Penalty: 0 AM Pk Hr - #3 Mark Bunnell, PE, PTOE EB EB WB NB NB SB L TR L L R LTR 22 6 64 29 51 21 1 0 30 6 25 5 10 4 60 23 48 19 466 452 452 452 100 150 3/3/2015 SimTraffic Report Page 2 VVMC Master Plan TIS Lanes, Volumes, Timings Year 2018 - East End (Const Completed) - Full Mvmt Accesses 1: VVMC Access & 170 South FR Lane Group EBL EBT EBR WBL WBT WBR NBL NBT NBR SBL SBT SBR Lane Configurations 1� t r r Volume (vph) 2 394 39 116 301 5 8 0 148 13 0 5 Ideal Flow (vphpl) 1900 1900 1900 1900 1900 1900 1900 1900 1900 1900 1900 1900 Lane Width (ft) 12 12 12 14 12 12 12 12 12 12 12 12 Storage Length (ft) 100 0 150 0 0 0 0 0 Storage Lanes 1 0 1 1 1 1 0 0 Taper Length (ft) 50 100 25 25 Satd. Flow (prot) 1770 1837 0 1925 1863 1583 1805 0 1615 0 1731 0 Flt Permitted 0.950 0.950 0.950 0.964 Satd. Flow (perm) 1770 1837 0 1925 1863 1583 1805 0 1615 0 1731 0 Link Speed (mph) 25 25 15 30 Link Distance (ft) 500 500 500 500 Travel Time (s) 13.6 13.6 22.7 11.4 Peak Hour Factor 0.92 0.92 0.75 0.75 0.92 0.92 0.75 0.92 0.75 0.92 0.92 0.92 Heavy Vehicles (%) 2% 2% 0% 0% 2% 2% 0% 2% 0% 2% 2% 2% Shared Lane Traffic (%) Lane Group Flow (vph) 2 480 0 155 327 5 11 0 197 0 19 0 Sign Control Free Free Stop Stop Intersection Summa Area Type: Other Control Type: Unsignalized Intersection Capacity Utilization 47.2% ICU Level of Service A Analysis Period (min) 15 PM Pk Hr - #3 Mark Bunnell, PE, PTOE 3/3/2015 Synchro 8 Report Page 1 VVMC Master Plan TIS SimTraffic Performance Report Year 2018 - East End (Const Completed) - Full Mvmt Accesses 1/9/2015 1: VVMC Access & 170 South FR Performance by movement Movement EBL EBT EBR WBL WBT WBR NBL NBR SBL SBR All Denied Del/Veh (s) 3.2 0.4 0.3 3.5 0.4 0.2 0.1 0.2 0.1 0.1 0.7 Total DelNeh (s) 3.1 0.6 0.4 4.0 0.4 0.1 12.0 3.3 14.2 3.2 1.6 Total Network Performance Denied DelNeh (s) 0.7 Total DelNeh (s) 1.9 PM Pk Hr - #3 Mark Bunnell, PE, PTOE 3/3/2015 SimTraffic Report Page 1 VVMC Master Plan TIS Queuing and Blocking Report Year 2018 - East End (Const Completed) - Full Mvmt Accesses 1/9/2015 Intersection: 1: VVMC Access & 170 South FR Movement Directions Served Maximum Queue (ft) Average Queue (ft) 95th Queue (ft) Link Distance (ft) Upstream Blk Time (%) Queuing Penalty (veh) Storage Bay Dist (ft) Storage Blk Time (%) Queuing Penalty (veh) Network Summary Network wide Queuing Penalty: 0 PM Pk Hr - #3 Mark Bunnell, PE, PTOE EB EB WB NB NB SB L TR L L R LTR 22 9 64 25 83 30 1 1 29 6 43 10 10 7 58 23 70 28 466 452 452 452 100 150 3/3/2015 SimTraffic Report Page 2 VVMC Master Plan TIS Lanes, Volumes, Timings Year 2025 - Full Mvmt Accesses 1: VVMC Access & 170 South FR Lane Group EBL EBT EBR WBL WBT WBR NBL NBT NBR SBL SBT SBR Lane Configurations 1� t r r Volume (vph) 2 351 21 191 526 39 9 0 53 5 0 3 Ideal Flow (vphpl) 1900 1900 1900 1900 1900 1900 1900 1900 1900 1900 1900 1900 Lane Width (ft) 12 12 12 14 12 12 12 12 12 12 12 12 Storage Length (ft) 100 0 225 0 0 0 0 0 Storage Lanes 1 0 1 1 1 1 0 0 Taper Length (ft) 50 50 25 25 Satd. Flow (prot) 1770 1847 0 1925 1863 1583 1805 0 1615 0 1715 0 Flt Permitted 0.950 0.950 0.950 0.970 Satd. Flow (perm) 1770 1847 0 1925 1863 1583 1805 0 1615 0 1715 0 Link Speed (mph) 25 25 15 30 Link Distance (ft) 500 500 500 500 Travel Time (s) 13.6 13.6 22.7 11.4 Peak Hour Factor 0.92 0.92 0.75 0.75 0.92 0.92 0.75 0.92 0.75 0.92 0.92 0.92 Heavy Vehicles (%) 2% 2% 0% 0% 2% 2% 0% 2% 0% 2% 2% 2% Shared Lane Traffic (%) Lane Group Flow (vph) 2 410 0 255 572 42 12 0 71 0 8 0 Sign Control Free Free Stop Stop Intersection Summa Area Type: Other Control Type: Unsignalized Intersection Capacity Utilization 45.9% ICU Level of Service A Analysis Period (min) 15 AM Pk Hr - #2 Mark Bunnell, PE, PTOE 3/3/2015 Synchro 8 Report Page 1 VVMC Master Plan TIS Year 2025 - Full Mvmt Accesses SimTraffic Performance Report 1/12/2015 1: VVMC Access & 170 South FR Performance by movement Movement EBL EBT EBR WBL WBT WBR NBL NBR SBL SBR All Denied Del/Veh (s) 3.5 0.3 0.3 3.0 0.6 0.3 0.1 0.1 0.1 0.1 0.9 Total DelNeh (s) 3.9 0.5 0.4 4.0 0.9 0.2 20.7 2.6 19.0 5.4 1.5 Total Network Performance Denied DelNeh (s) 0.9 Total DelNeh (s) 2.0 AM Pk Hr - #2 Mark Bunnell, PE, PTOE 3/3/2015 SimTraffic Report Page 1 VVMC Master Plan TIS Queuing and Blocking Report Year 2025 - Full Mvmt Accesses 1/12/2015 Intersection: 1: VVMC Access & 170 South FR Movement EB EB WB WB NB NB SB Directions Served L TR L T L R LTR Maximum Queue (ft) 24 7 88 48 36 51 24 Average Queue (ft) 1 0 36 2 6 26 5 95th Queue (ft) 10 5 68 47 26 48 19 Link Distance (ft) 466 465 452 452 452 Upstream Blk Time (%) 0 Queuing Penalty (veh) 0 Storage Bay Dist (ft) 100 150 Storage Blk Time (%) Queuing Penalty (veh) Network Summary Network wide Queuing Penalty: 0 AM Pk Hr - #2 Mark Bunnell, PE, PTOE 3/3/2015 SimTraffic Report Page 2 VVMC Master Plan TIS Lanes, Volumes, Timings Year 2025 - Full Mvmt Accesses 1: VVMC Access & 170 South FR Lane Group EBL EBT EBR WBL WBT WBR NBL NBT NBR SBL SBT SBR Lane Configurations 1� t r r Volume (vph) 2 847 39 116 639 5 8 0 148 13 0 5 Ideal Flow (vphpl) 1900 1900 1900 1900 1900 1900 1900 1900 1900 1900 1900 1900 Lane Width (ft) 12 12 12 14 12 12 12 12 12 12 12 12 Storage Length (ft) 100 0 225 0 0 0 0 0 Storage Lanes 1 0 1 1 1 1 0 0 Taper Length (ft) 50 50 25 25 Satd. Flow (prot) 1770 1850 0 1925 1863 1583 1805 0 1615 0 1731 0 Flt Permitted 0.950 0.950 0.950 0.964 Satd. Flow (perm) 1770 1850 0 1925 1863 1583 1805 0 1615 0 1731 0 Link Speed (mph) 25 25 15 30 Link Distance (ft) 500 500 500 500 Travel Time (s) 13.6 13.6 22.7 11.4 Peak Hour Factor 0.92 0.92 0.75 0.75 0.92 0.92 0.75 0.92 0.75 0.92 0.92 0.92 Heavy Vehicles (%) 2% 2% 0% 0% 2% 2% 0% 2% 0% 2% 2% 2% Shared Lane Traffic (%) Lane Group Flow (vph) 2 973 0 155 695 5 11 0 197 0 19 0 Sign Control Free Free Stop Stop Intersection Summa Area Type: Other Control Type: Unsignalized Intersection Capacity Utilization 71.1% ICU Level of Service C Analysis Period (min) 15 PM Pk Hr - #2 Mark Bunnell, PE, PTOE 3/3/2015 Synchro 8 Report Page 1 VVMC Master Plan TIS Year 2025 - Full Mvmt Accesses SimTraffic Performance Report 1/12/2015 1: VVMC Access & 170 South FR Performance by movement Movement EBL EBT EBR WBL WBT WBR NBL NBR SBL SBR All Denied Del/Veh (s) 3.2 0.9 0.9 3.0 0.6 0.3 0.1 0.2 0.1 0.1 0.8 Total DelNeh (s) 5.5 1.2 0.9 11.4 1.0 0.2 47.7 5.0 40.2 11.0 2.6 Total Network Performance Denied DelNeh (s) 0.8 Total DelNeh (s) 3.2 PM Pk Hr - #2 Mark Bunnell, PE, PTOE 3/3/2015 SimTraffic Report Page 1 VVMC Master Plan TIS Queuing and Blocking Report Year 2025 - Full Mvmt Accesses 1/12/2015 Intersection: 1: VVMC Access & 170 South FR Movement EB EB WB NB NB SB Directions Served L TR L L R LTR Maximum Queue (ft) 22 28 103 38 83 43 Average Queue (ft) 1 2 43 7 46 11 95th Queue (ft) 12 15 81 27 74 32 Link Distance (ft) 466 452 452 452 Upstream Blk Time (%) Queuing Penalty (veh) Storage Bay Dist (ft) 100 225 Storage Blk Time (%) Queuing Penalty (veh) Network Summary Network wide Queuing Penalty: 0 PM Pk Hr - #2 Mark Bunnell, PE, PTOE 3/3/2015 SimTraffic Report Page 2 Shelley Bellm From: Warren Campbell Sent: Thursday, February 26, 2015 11:57 AM To: Shelley Bellm Subject: FW: Flight for Life pilot. Gore Creek and Vail flight path violation From: George Ruther Sent: Monday, February 23, 2015 8:27 PM To: Warren Campbell Subject: Fwd: Flight for Life pilot. Gore Creek and Vail flight path violation Public Record. George Ruther, AICP Director of Community Development Town of Vail (970) 376-2675 Sent from my iPad Begin forwarded message: From: "Ronald J. Snow" <rsnow@burlesonllp.com> Date: February 23, 2015 at 10:12:51 AM EST To: Mery Lapin <mervlapin@hotmail.com> Cc: "Mayer, Kathleen" <KathleenMayer@Centura.Org>, "Kate Curtis (katercurtis@gmail.com)" <katercurtis@gmail.com>, "Strate, Leslie" <LeslieStrate@Centura.Org>, "lamontvail@yahoo.com" <lamontvail@vahoo.com>, "GRuther@vailgov.com" <GRuther@vailgov.com>, "gary.w.dahlen@earthlink.net" <gary.w.dahlen@earthlink.net>, "bhardin113@gmail.com" <bhardin113@gmail.com>, "Betsy Bowling (rpmbbbb@aol.com)" <rpmbbbb@aol.com>, "Caryn J. Clayman, Esq. (cic@ciclavman.com)" <cic@ciclayman.com>, Richard Kent <rkent@iohnson-united.com>, "kirchner@vvmc.com" <kirchner@vvmc.com>, Council Dist List <TownCouncil@vailgov.com> Subject: RE: Flight for Life pilot. Gore Creek and Vail flight path violation Thank you, Merv. Ronald J. Snow Partner Burleson LLP 1700 Lincoln Street, Suite 1300 Denver, CO 80203 Direct: 303.801.3248 Main: 303.801.3200 Fax: 303.801.3201 Email: rsnow burlesonllp.com www.burlesonilp.com Houston * San Antonio * Pittsburgh * Denver * Midland From: Mery Lapin[mailto:mervlapin(a)hotmail.com] Sent: Sunday, February 22, 2015 5:19 AM To: Ronald J. Snow Cc: Mayer, Kathleen; Kate Curtis (katercurtis(agmail.com); Strate, Leslie; lamontvail@yahoo.com; GRuther@vailgov.com; gary.w.dahlen@earthlink. net; bhardin113@gmail.com; Betsy Bowling (rpmbbbb@aol.com); Caryn 1. Clayman, Esq. (cic@cjdayman.com); Richard Kent; kirchner@vvmc.com; Council Dist List Subject: Re: Flight for Life pilot Dear Ms. Mayer, Although I did not note the exact time of my observation, I did see a Flight for Life helicopter flying over the south side of Gore Creek out of my bedroom window. This is a heavily populated residential area. I am available to discuss this at your convenience. This is not an uncommon occurrence. However, over the past year the number of residential overflights have been greatly reduced. Sent from my iPhone 3/31/2015 On Feb 18, 2015, at 15:26, Ronald J. Snow <rsnow@burlesonllp.com> wrote: Ms. Mayer, Your pilot is lying. If you need to pursue this, I am available to meet with him and you for complete clarification. Ronald J. Snow Partner Burleson LLP 1700 Lincoln Street, Suite 1300 Denver, CO 80203 Direct: 303.801.3248 Main: 303.801.3200 Fax: 303.801.3201 Email: rsnow(a)burlesonllp.com www.burlesonili).com Houston * San Antonio * Pittsburgh * Denver * Midland From: Mayer, Kathleen[mailto:KathleenMayer@Centura.Orq] Sent: Tuesday, February 17, 2015 5:02 PM To: Ronald J. Snow Cc: Kate Curtis (katercurtis@gmail.com); Strate, Leslie; mervlapin@hotmail.com; lamontvail@yahoo.com; GRuther@vailgov.com; gary.w.dahlen@earthlink.net; bhardin113@gmail.com; Betsy Bowling (rpmbbbb@aol.com); Caryn J. Clayman, Esq. (cjcPcjclayman.com); Richard Kent; kirchner@vvmc.com Subject: RE: Flight fo Life continues disregard of FAA safety regulations to fly over center of Vail Importance: High Mr. Snow and those copied above, I'm responding to your email below, and regret that I wasn't able to do so earlier. Due to the extensive nature of our chief pilot's investigation into your claims, including interviewing our pilot and our medical crewmembers on board that flight, it's taken a while to assemble the information. Hopefully this email reaches you in time for consideration at your meeting this evening. Our flight on February 8th, 2015 into and from the Vail helipad next to 170 was conducted in accordance with FAA regulations and our operating procedures for that helipad. On departure, our pilot lifted from the helipad with an extremely critical patient on board, departed to the west toward Eagle and above descending terrain over 170, gaining altitude before turning eastbound to head toward the receiving hospital in Denver. Our choice to fly over 170 itself is safety related, as the median is a potential landing zone should we have a loss of power—and a much better one than the congested area with hotels and homes that you describe. The pilot did not overfly those areas. As for the references by Colonel Dahlen to out of ground effect and the transition from in ground effect on departing the helipad, that is factored into every one of our flights with the requisite 10% safety margin required by our helicopter service provider. That transition is common to every kind of powered vehicle that flies, whether airplane, helicopter, or tilt rotor. His suggestion to relocate the helipad to the Eagle County Airport would extend the patient's out of hospital time by at least 40 minutes, requires that the Eagle County Paramedic Service be available for a round trip transport, and is subject to traffic and road conditions that could significantly extend that travel time— as well as taking the patient in the opposite direction of the hospital where his/her care is to be provided in Denver. ( The distance between the airport and Vail Valley Medical Center is actually 40 miles, and substantially more than a "20 minute trip" at normal highway speeds. ) Re the reference to fuel, our helicopters are required by the FAA to carry a 20 minute reserve, and by our provider to carry a 30 minute reserve. Our helicopters have more than adequate power to carry the required fuel for flights into the Vail Valley, whether we're required to hover out of ground effect on a ski slope, or landing and departing from the Vail helipad. In our chief pilot's history of more than 20 years flying into and from the Vail Valley, we have not damaged property or an aircraft, nor have we received any notice of violation from the FAA, the agency charged with enforcing the regulations. Safety —for our crewmembers, our patients and the public—is our top priority and is lived out in our program every day. 3/3/2015 Finally, your statement that our program would compromise a critical patient's care by engaging in a sightseeing excursion is unfortunate, and uninformed. Our flight time recorded for that flight demonstrates that it was carried out with commitment to the shortest out of hospital time possible for our patient, and with the appropriate safety procedures as agreed upon, in place. Respectfully, KM Kathleen Mayer, MS RN Program Director Flight For Life Colorado 720 321 3920 Office 303 589 7889 Cell 720 321 3915 Fax St. Anthony Hospital 11600 West 2 d Pl. Lakewood, CO 80228 kathleenmayer@centura.org flightforlifecolorado.org <image001.png> <image002.png> Accredited since 1993 From: Ronald J. Snow[mailto:rsnow(a)burlesonllp.com] Sent: Wednesday, February 11, 2015 10:30 AM To: Mayer, Kathleen Cc: Kate Curtis (katercurtis@gmail.com); Strate, Leslie; mervlapin@hotmaii.com; lamontvail@yahoo.com; GRuther(-availgov.com; gary.w.dahlen@earthlink.net; bhardin113@gmail.com; Betsy Bowling (rpmbbbb@aol.com); Caryn J. Clayman, Esq. (cic(aciclayman.com); Richard Kent; Deborah and Joe Morris - Prapoulenis Subject: Flight fo Life continues disregard of FAA safety regulations to fly over center of Vail Kathy, I am distraught and disappointed to have to return to you and report that your helicopters still ignore the most basic FAA prohibition against flying over residential areas. Despite your efforts to control the situation and assurances that dangerous flights would cease, I personally witnessed an orange FFL helicopter depart the temporary emergency helipad located alongside 1-70 in Vail on Sunday afternoon, February 8, 2015. The flight occurred at 3:15 PM, local MST time on a beautiful, cloudless, almost windless day. The helicopter departed the helipad and proceeded south over the medical center campus which is adjacent to the highly populated Evergreen Lodge and Skaal Hus condominiums. Upon arriving at Gore Creek, the helicopter turned and proceeded Easterly above many single family residences, and adjacent to the Alphorn Condominiums, the Four Seasons, the Sonenalp, the Sabastian, the Solaris and the many other high density residential buildings and high density gathering places that make up the center of the Town. I am sure that the pilot and his passengers enjoyed the sightseeing excursion over the World Ski Cup sites and the highest numbers of tourists to ever visit Vail. How exhilarating! Even if in total disregard of your instructions to your pilots and the most fundamental FAA safety regulations. Ronald J. Snow 1700 Lincoln Street, Suite 1300 Denver, CO 80203 Direct: 303.801.3248 Main: 303.801.3200 Fax: 303.801.3201 Email: rsnow(cDburlesonllp.com 3/3/2015 This message is intended to be CONFIDENTIAL and may contain PRIVILEGED ATTORNEY-CLIENT COMMUNICATIONS. *********** This communication is for the use of the intended recipient only. It may contain information that is privileged and confidential. If you are not the intended recipient of this communication, any disclosure, copying, further distribution or use thereof is prohibited. If you have received this communication in error, please advise me by return e-mail or by telephone and delete/destroy it. ****************************************************************** *********** This message is intended to be CONFIDENTIAL and may contain PRIVILEGED ATTORNEY-CLIENT COMMUNICATIONS. This message is intended to be CONFIDENTIAL and may contain PRIVILEGED ATTORNEY-CLIENT COMMUNICATIONS. 3/3/2015 Shelley Bellm From: Pam Brandmeyer Sent: Friday, February 20, 2015 10:39 AM To: George Ruther; Matt Mire Subject: FW: VVMC Helipad From: Margaret [mailto:mwk1851(cbaol.com1 Sent: Thursday, February 12, 2015 8:26 AM To: Eileen Jacobs Cc: Council Dist List Subject: Re: VVMC Helipad Thanks for your support,Eileen! On Feb 11, 2015, at 5:53 PM, "Eileen Jacobs" <managerkmountaincaretaker.com> wrote: Dear Vail Town Council, Although I do not live in Vail, my husband and I have managed Scorpio and Alphorn Condominiums for over 25 years and the welfare of the owners there is very near and dear to us! We have followed the VVMC development, specifically with regard to the helipad. I worked in the Pan Am Building in New York City in 1977 when they regularly landed helicopters in mid -town Manhattan. In May of that year, I vividly remember the helicopter crash that I believe caused them to cease all flights into the area as it was simply too dangerous. I worked on the 39th floor and a helicopter blade sliced through the window and desk on the 36th floor. I'll never forget looking up from the ground outside at that blade sticking out the window. Five people were killed including one on the ground. http://nyc l 977.blogspot.coml2OO6l10/5-killed-as-copter-on-pan-am-building.html httDs://www. gooL,le.com/search?a=Dan+am+helicopter+crash&esnv=2&biw=1920&bih=955&tb m=isch&im_ig 1=sjOEsyf8g46T8M%253A%253BOTv9F9gokamMrM%253Bhttps%25253A%25 252F%25252Fwww.flickr.com%25252Fphotos%25252F20976994%25254ON06%25252F21384 03138%25252F&source=iu&pf=m&fir=sjOEsyf8g46T8M%253A%252COTv9F9gokamMrM% 252C_&usJncpJf6CgBsAdOn6GFFtp vTNg8%3D&dpt-1&ved=OCDIQ,yjc&ei=6PXbVOf AD4gvvggScuIHIBA#imgdii=_&im rg c=sjOEsyf8g46T8M%253A%3BOTv9F9gokamMrM%3B https%253A%252F%252Fc l .staticflickr.com%252F3%252F2171 %252F2138403138_b3654655 a5. iD2%3BhttDs%253A%252F%252Fwww. flickr. com%252FDhotos%252F20976994%254ON06 %252F2138403138%252F%3B500%3B350 To compromise the safety and well-being of many to shave a few minutes time off transport of an injured person who already has medical attention for immediate care just doesn't make sense by the numbers. 56eeea ,a�, C M CA* Mountain Caretaker, Inc. P.O. Box 1093 3/3/2015 960 Chambers Ave., #B203 Eagle, CO 81631 (970)328-6226 *Certified Manager of Community Associations Broker Associate, Berkshire Hathaway HomeServices Contact. realestate0mountaincaretaker.com 3/3/2015 Shelley Bellm From: Pam Brandmeyer Sent: Friday, February 20, 2015 10:38 AM To: George Ruther; Matt Mire Subject: FW: VVMC helipad From: Dave Chapin Sent: Thursday, February 12, 2015 10:35 AM To: RPMBBBB@A0L.00M Cc: Council Dist List; smiller@vaildaily.com Subject: Re: VVMC helipad Thank you for your letter. I look forward to our discussion at council meeting on the 17th. I was able to attend all of the PEC meetings where the helicopter pad was discussed. The process was well done and there decision was not arrived at easily,ultimately the council will have the final say. Sent from my Wad On Feb 10, 2015, at 5:13 PM, "RPMBBBBgAOL.COM" <RPMBBBB(a),AOL.COM> wrote: Dear Council Members Thank you for allowing me to address the council regarding the VVMC proposal presented on February 3rd. I will not be able to attend the meeting on the 17th and would like to offer some additional thoughts. Access to onsite emergency air transport seems modern, progressive and cutting edge. Images from television and movies reinforce our notion that this is the new standard. No surprise that the first bullet point of the thirteen goals for the master plan is the helipad. And yet as one example, New York City does not allow any helicopter takeoff/landings on any building. All helipad activity is dockside on the Hudson at designated locations. Emergency transport must navigate the streets of the city to get to or from a hospital or ER. The risk to citizens. property, air transport personnel and patients is greater than the presumed medical benefit. There is no community more modern, progressive or cutting edge medically than New York. Reconsidering an onsite helipad, in favor of other locations already discussed at the PEC, for emergency air transport in the Vail Valley will not reduce the modern, progressive, cutting edge capability of local medical services, would maintain maximum safety for persons and property, and allow reconfiguration of the VVMC site plan to maximize options for the other 12 project goals. Sincerely yours, Bruce Bowling, rpmbbbbgaol.com (Scorpio owner) 3/3/2015 TOWN OF VAIN VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: March 3, 2015 ITEM/TOPIC: Second reading of Ordinance No. 1, Series 2015, an Ordinance amending Sections 4-1-2, 4-1-4, 4-3-1-2, and 4-3-2 of the Vail Town Code to clarify the Business License Fees for Short -Term Rentals within the Town and Requiring that Persons Offering Apartment Hotel, Lodging House, Guest House or Guest Ranch Lodging Services within the Town Must Post Their Sales Tax Account Number in all Advertisements. PRESENTER(S): Kathleen Halloran, Finance Director and Matt Mire, Town Attorney ACTION REQUESTED OF COUNCIL: Approve, amend or deny second reading of Ordinance 1, Series 2015. BACKGROUND: Please see attached memo. STAFF RECOMMENDATION: Approve, amend or deny second reading of Ordinance 1, Series 2015 ATTACHMENTS: Ord 1 3/3/2015 TOWN OF K! VAIL � Memorandum TO: FROM: DATE: SUBJECT Vail Town Council Finance Department March 3, 2015 Business Licenses for Rental by Owner BACKGROUND On February 17, Town Council passed the first reading of Ordinance No. 1, Series 2015. The Ordinance has been amended to reflect an effective date of January 1, 2016. While staff suggested a September date during the February 17 Council meeting, a review of business license practices and policies has changed that suggestion. Under current policy, the town would pro -rate the annual business license fee. For a September license, the pro -rated amount would be 25% of the annual fee, however the town also has established a minimum license fee of $100. For the new Zone 3 $150 annual license, 25% of $150 = $37.50, but without altering the minimum fee they would be expected to pay $100 in September and then another $150 in January at renewal. Staff also believes that it would be a much smoother implementation to include the new license during the renewal period rather than attempt mid year. Staff plans to work with the town's Community Information office to create awareness of the new license requirements and reinforce the current sales tax regulations. By doing so, staff anticipates an improved collection of winter sales tax for short term rentals. Does Council have any issue with the revised effective date? The following is a (restated) summary of components within the first reading of Ordinance No. 1, Series 2015: All short-term rental establishments, regardless of location of the management office would be required to pay a business license fee, currently proposed at $325 annually, with the per unit rate based on location of the rental unit ($17/unit in Zone 1 and $12.75/unit in Zone 2). The new "out of town" businesses paying this business license fee would be considered Zone 3 for the base rate charged. See the chart below for further clarification: 3/3/2015 Zone 1 Zone 2 Zone 3 Base fee $325.00 $325.00 $325.00 Per unit fee $17.00 $12.75 Per unit based on location of rental unit(s) following Zone 1 and 2 fee structure 3/3/2015 Zone 1 is defined as located from Cascade to Manor Vail south of 1-70; Zone 2 is defined as all other areas in town boundaries. Zone 3 is defined as out-of-town areas. • Owners renting two units or less, who are currently exempted from business license fees, would now be required to pay an annual business license fee of $150 if the unit(s) are rented more than 14 days per year. This is the same license fee charged to businesses categorized as "Home Occupation". • Requiring rental by owner, or "RBO" short-term rentals to include a sales tax account number on all advertisements Some additional suggestions were proposed by members of the lodging community during the review of a draft ordinance on January 6 which are not included in the ordinance due to lack of support from a majority of Council members. The suggestions included posting the licensed business name and phone number in lieu of a sales tax account number in lodging advertisements and requiring lodging licenses holders to complete an annual license renewal "notification form" outlining current Town of Vail lodging information to operators (such as recycling ordinance and fire code regulations) and unit bed base information for economic data. ACTION REQUESTED OF COUNCIL Approve or amend the second reading of Ordinance No. 1, Series 2015. Town of Vail Page 2 3/3/2015 ORDINANCE NO. 1 SERIES 2015 AN ORDINANCE AMENDING SECTIONS 4-1-2, 4-1-4, 4-3-1-2 AND 4-3- 2 OF THE VAIL TOWN CODE TO CLARIFY THE BUSINESS LICENSE FEES FOR SHORT-TERM RENTALS WITHIN THE TOWN AND REQUIRING THAT PERSONS OFFERING APARTMENT HOTEL, LODGING HOUSE, GUESTHOUSE OR GUEST RANCH LODGING SERVICES WITHIN THE TOWN MUST POST THEIR TOWN OF VAIL SALES TAX ACCOUNT NUMBER IN ALL INTERNET ADVERTISEMENTS WHEREAS, the Town Code currently requires bed and breakfast and short-term rental establishments to pay different business license fees that are calculated based upon whether the location of business's management in certain zones within Town; WHEREAS, the Town Council is aware of certain bed and breakfast and short- term rental establishments that are currently exempt from the Town's business license fees because such businesses maintain a management office outside of the Town; WHEREAS, in an effort to standardize the Town's business license fees, the Town Council desires to amend the Town Code to require the payment of business license fees for all bed and breakfast and short-term rental establishments, regardless of where a business's management office is located; WHEREAS, the Town Council is also aware that the sale of lodging services within the Town are being advertised and coordinated via the internet, and is concerned that all sales taxes may not be being paid on apartment hotel, lodging house, guesthouse and guest ranch lodging services; and WHEREAS, the Town Council further desires that effective July 1, 2015, all persons engaged in internet advertising of apartment hotel, lodging house, guesthouse, and guest ranch lodging services, include a Town of Vail sales tax account number in all such advertisements. NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN OF VAIL, COLORADO, THAT: Section 1. The term "Short Term Rental" as defined in Section 4-1-2 of the Vail Town Code is hereby amended to read as follows: 4-1-2: Definitions: SHORT-TERM RENTAL: A rental of an accommodation unit or dwelling unit, or any room within an accommodation unit or dwelling unit, for a term not in excess of thirty (30) consecutive days. 1 ���//fin 2/19/2015 �// Y WRAI AUORD120151 SHORT TERM RENTALS -0021915. DOCX Section 2. Subpart (B) of Section 4-1-4 of the Vail Town Code is hereby amended to read as follows: 4-1-4: Fees: B. Schedule: An annual business license fee shall be paid by every person doing business within the Town in accordance with the following schedule: 1 Berl ARd Breakfast Short -Term Rentals: ShoYvnvmcnTmr re als—and bed—anRd breakfast operat'GRS. Any person who engages in the short term rental of either accommodation units or dwelling units to one who uses, possesses, or has the right to use or possess such accommodation unit or dwelling unit, or any room within said unit, andaRY neFSOR Whe eRgageS in a"bed a breakfast enera that is r:�ned in Se Lien 12-14-1 Q of breakfast ..� �� rrca�rrvcE«vrrr�r��vT this Go shall pay a fee as follows: a. For persons engaged in the short term rental of more than two (2) accommodation units, dwelling units, or separate rooms within either dwelling units or accommodation units, if the maRagement Off!% is IGGated—iR ZeRe 1, a flat fee of three hundred twenty five dollars ($325.00) , plus a fee of seventeen dollars ($17.00) per unit for each unit located in Zone 1 and an additional fee of twelve dollars seventy five cents ($12.75) per unit for each unit located in Zone 2. be. For persons engaged in the short term rental or two (2) or fewer accommodation units, dwelling units or separate rooms within dwelling units or accommodation units, for more than fourteen (14) days per license year, if the managemeRt eff+Gis IOGated—ia Zone 2, flat fee of one hundred fifty dollars for ($150.00) twohundred forty three dollars seventy fide Gents ($243.75) plus a fee of seventeen dollars ($17.00) per unit for each unit located in Zone 1, and twelve dollars seventy five cents ($12.75) per unit for each unit located in Zone 2. 2 ���//fin 2/19/2015 �// Y WRAI AUORD120151 SHORT TERM RENTALS -0021915. DOCX Section 3. Section 4-3-1-2 of the Town Code is hereby amended by the addition of the following definitions, which shall be inserted alphabetically to read as follows: 4-3-1-2: Definitions: As used in this chapter, unless the context otherwise requires, the following terms shall have the following meanings: APARTMENT HOTEL: A building containing apartments that may be rented to paying guests. LODGING HOUSE: A private single-family home, townhome or condominium with individual rooms that may be rented to paying guests. GUESTHOUSE: A private single-family home, townhome or condominium that may be rented in its entirety to paying guests. GUEST RANCH: A resort patterned after a western ranch, where overnight accommodations are offered to paying guests. Section 4. Subsection (C) of Section 4-3-2 of the Town Code is hereby amended to read as follows: 4-3-2: Licensing Requirements: C. Contents; Posting: Each license shall be numbered with a Town of Vail sales tax account number and shall show the name of the licensee and the place of business of the licensee and shall be posted in a conspicuous place at the place of business for which it is issued. If the licensee does not have a place of business, then the license shall show the mailing address of such licensee. Effective July 1, 2015, any licensee that advertises apartment hotels, lodging houses, guesthouses or guest ranch lodging services on the internet shall include the licensee's Town of Vail sales tax account number in all such advertisements. Section 5. If any part, section, subsection, sentence, clause or phrase of this ordinance is for any reason held to be invalid, such decision shall not effect the validity of the remaining portions of this ordinance; and the Town Council hereby declares it would have passed this ordinance, and each part, section, subsection, sentence, clause or phrase thereof, regardless of the fact that any one or more parts, sections, subsections, sentences, clauses or phrases be declared invalid. ���3 2/19/2015 �// Y WRAI AUORD120151 SHORT TERM RENTALS -0021915. DOCX Section 6. The Town Council hereby finds, determines and declares that this ordinance is necessary and proper for the health, safety and welfare of the Town of Vail and the inhabitants thereof. Section 7. The amendment of any provision of the Town Code as provided in this ordinance shall not affect any right which has accrued, any duty imposed, any violation that occurred prior to the effective date hereof, any prosecution commenced, nor any other action or proceeding as commenced under or by virtue of the provision amended. The amendment of any provision hereby shall not revive any provision or any ordinance previously repealed or superseded unless expressly stated herein. Section 8. All bylaws, orders, resolutions and ordinances, or parts thereof, inconsistent herewith are repealed to the extent only of such inconsistency. This repealer shall not be construed to revise any bylaw, order, resolution or ordinance, or part thereof, theretofore repealed. Section 9. This ordinance shall become effective in accordance with the Vail Town Code, but the fees established by Section 4-1-4.B.1.b shall become effective on January 1, 2016. INTRODUCED, READ ON FIRST READING, APPROVED, AND ORDERED PUBLISHED ONCE IN FULL ON FIRST READING this 17th day of February, 2015 and a public hearing for second reading of this Ordinance set for the 3rd day of March, 2015, in the Council Chambers of the Vail Municipal Building, Vail, Colorado. Andy P. Daly, Mayor ATTEST: Patty McKenny, Town Clerk READ AND APPROVED ON SECOND READING AND ORDERED PUBLISHED this 3rd day of March, 2015. ATTEST: Patty McKenny, Town Clerk Andy P. Daly, Mayor 4 ���//fin 2/19/2015 �// Y WRAI AUORD120151 SHORT TERM RENTALS -0021915. DOCX Towx of vn' 1[1 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: March 3, 2015 ITEM/TOPIC: Second Reading of Ordinance No. 2, Series 2015, an ordinance adopting Chapter 13 of Title 5 of the Vail Town Code establishing disposable bag requirements, including a disposable paper bag fee and providing for the collection and designation of such fee. PRESENTER(S): Kristen Bertuglia, Environmental Sustainability Manager ACTION REQUESTED OF COUNCIL: Approve, approve with modifications, or deny Ordinance No. 2 Series 2015. BACKGROUND: Ordinance No. 2 Series 2015 was approved by the Vail Town Council upon first reading on February 17, 2015, and implements a ban on single use plastic carryout bags and a $0.10 fee on single use paper carryout bags at grocery stores. STAFF RECOMMENDATION: Staff recommends the Vail Town Council approve Ordinance No. 2 Series 2015 upon second reading. ATTACHMENTS: Ordinance No. 2 Series 2015 Memorandum Attachment A Ordinance No. 2 Series 2015 3/3/2015 0) rowN of vain Memorandum TO: Vail Town Council FROM: Community Development Department DATE: March 3, 2015 SUBJECT: Second Reading of Ordinance No. 2, Series 2015, an ordinance adopting Chapter 13 of Title 5 of the Vail Town Code establishing disposable bag requirements, including a disposable paper bag fee and providing for the collection and designation of such fee. I. SUMMARY Ordinance No. 2, Series 2015 sets forth Phase 1 of the Town's Kick the Bag Habit Program prohibiting grocers from providing single use disposable plastic carryout bags at the point of sale, and requires a fee of $0.10 be applied to single use paper carryout bags. Phase 2 of Ordinance No. 2 will be proposed in year 2, and apply to all retail stores within town boundaries. II. BACKGROUND Based upon a review of studies commissioned by the City of Los Angeles', City of Austin2, Metropolitan Washington Council of Governments3, and the UK Environment Agency4, there are substantial environmental benefits to the reduction of single use disposable bags, particularly plastic bags, as well as operational cost savings. In a life -cycle analysis commissioned by the City of San Diego and performed by the Equinox Centers finds that the resulting change in the bag use profile (ban + fee) is better overall for the environment than the current profile (status quo, paper/ plastic free): 1. A PBB + Fee successfully reduces the volume of single -use bays deployed. A PBB + 10 cent fee in San Diego could achieve an E36 percent reduction of single -use hags,which could amount to a decrease of 348 million single -use bags per year. 2. Less energy is required, more water is required, less solid waste is: generated, and fewer GHG's are emitted from the life cycles of Bcrg-Use Profiles achieved with PBB + Fees. Energy: 74 million MJ reduction CO2 eq. emissions: 6,41H -ton reduction Solid waste: 270,000 kg reduction Water Consumption: 30 million gallon increase ' City of Los Angeles Bureau of Sanitation, (May 2013). Environmental Impact Report; Single Use Carryout Bag Ordinance http://wwwcitvsan.orC-11-1531 FEIR.pdf Gedertag (January 12, 2011) Memorandum to Mayor and Council. Plastic Bag Cost Findings and Clarifications. http://www.austintexas.gov/sites/default/files/files/Trash_and_Recycling/plastic_bags/Memo= _Plastic_Bag_Summary_ 01-12-11-BG.pdf 3 Metropolitan Washington Council of Governments, ( November 5, 2012). Plastic Bag Report 2012 Update, http://www.mwcog.org/uploads/pub- documents/p15dW I820121105113857.pdf Environment Agency. Evidence, (2006). Life Cycle Assessment of Supermarket Carrier Bags, a Review of the Bags Available in 2006. httos://www.aov.uk/aovernmenUuDloads/system/uploads/attachment data/file/291023/scho0711buan-e-e.odf a Equinox Center, (23, October 2013). Plastic Bag Bans: Analysis of E�Herskn i 2010ntal Impacts. http://www.equinoxcenter.org/assets/files/Plastic /`20Bag /`2OBan /`20Vy Following a discussion on the details of the proposed program, fees vs. bans, and how the collected fees may be applied toward waste reduction environmental education programs, at the conclusion of the session Council approved Ordinance No. 2, Series 2015 upon first reading with a vote of 4 to 3 (Moffet, Bruno, Bugby opposed). III. ORDINANCE NO. 2 KEY ELEMENTS OF PHASE 1 • Ban on plastic, $0.10 fee on paper • 20% of fee retained by grocery stores in year 1 • Grocery store carryout bags only • Exemptions exist for produce bags, bulk item purchases, laundry bags, etc. • Escalating fines $50-$300 for violations IV. ORDINANCE NO. 2, PHASE 2 — ELEMENTS TO BE ADDRESSED Phase 2 of Ordinance No. 2 will begin in the second year of the program and will apply to all retail stores in the Town of Vail. Because retail stores supply bags of varying types, thicknesses, and quality, the following issues must be addressed at a future Council session before drafting Phase 2 of Ordinance No. 2. V. STAFF RECOMMENDATION Staff recommends the Vail Town Council approve Ordinance No. 2, Series 2015 upon second reading. VI. NEXT STEPS Should the Vail Town Council approve Ordinance No. 2, Series 2015 upon second reading, staff will begin implementation and outreach immediately, including but not limited to the release of a Request for Proposals for design and production of the "Vail Bag". Because resources have not been appropriated in 2015 for the program, staff proposes that $50,000 be included in the first supplemental budget reading for the following estimated expenditures. Y � Example Vail Baa VII. ATTACHMENTS A. Ordinance No. 2, Series 2015 Town of Vail 3/3/2015 Page 2 Reusable bag production (estimate 15,000 @ $2, one color logo, stuff sack, responsibly roduced ba $ 30,000 Graphic and material design $ 5,000 Materials distribution: Signage at stores, posters, mailings $ 5,000 Media Campaign: Radio, Print, TV8 $ 10,000 Town of Vail 3/3/2015 Page 2 ORDINANCE NO. 2 SERIES 2015 AN ORDINANCE ADOPTING A NEW CHAPTER 13 OF TITLE 5 OF THE VAIL TOWN CODE ESTABLISHING DISPOSABLE BAG REQUIREMENTS, INCLUDING A DISPOSABLE PAPER BAG FEE AND PROVIDING FOR THE COLLECTION AND DESIGNATION OF SUCH FEE. WHEREAS, the Town of Vail, Colorado (the "Town") is a home rule municipality existing pursuant to the laws of the Colorado Constitution, the Colorado Revised Statutes and the Town's Home Rule Charter; WHEREAS, the Town has a duty to protect the natural environment, the economy and health of its citizens and guests and the Town is committed to environmental protection and stewardship; WHEREAS, reducing the use of disposable bags has a positive impact on the local environment of the Town, including reducing the potential for pollution in the environment, greenhouse gas emissions, litter, harm to wildlife, water consumption, energy consumption and solid waste generation; WHEREAS, as the Eagle County landfill reaches permitted capacity, it is becoming more difficult and expensive to site, permit and develop new landfill capacity, and plastic bags create operational problems at the Eagle County Materials Recovery Facility; WHEREAS, through the adoption of the Environmental Sustainability Strategic Plan, the Town has established goals of reducing the waste going to the landfill by 25 percent by 2019, and reducing community greenhouse gas emissions by 20 percent by 2020; WHEREAS, diverting plastic waste from the landfill is a cost effective and efficient ways of reducing greenhouse gas emissions resulting from energy and petroleum products used in processing; WHEREAS, the Town Council believes that the best alternative to the continued use of disposable bags is to promote the use of more durable, reusable bags; and WHEREAS, the Town Council finds and determines that prohibiting disposable plastic bags and requiring a charge for the use of disposable paper bags at grocers would help address the environmental and health problems associated with such use, would relieve Town taxpayers of the costs incurred by the Town in conjunction therewith, and would be in the best interest of the public health, safety and welfare. 1 2/12/2015 S:�COMMUNITV DEVELOPMENT�COUNCIL�ORDINANCES�l5�ORDINANCE NO. 2 SERIES 2015 DISPOSABLE BAGS- 021715.DOCX 3/3/2015 NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN OF VAIL, COLORADO, THAT: Section 1. Title 5 of the Vail Town Code is hereby amended by the addition of a new Chapter 13, to read as follows: CHAPTER 13 DISPOSABLE BAG REQUIREMENTS 5-13-1: PURPOSE AND INTENT: The purposes of this Chapter are to protect the public health, safety and welfare, to address the environmental problems associated with disposable bags, and to relieve the Town taxpayers of the costs imposed upon the Town associated with disposable bags. The intent of the Chapter is to encourage the use of reusable bags. 5-13-2: DEFINITIONS: For the purposes of this Chapter, the following terms shall have the following meanings: DISPOSABLE PAPER BAG: a bag made predominately of paper that is provided to a customer by a Grocer at the point of sale for the purpose of transporting goods. DISPOSABLE PAPER BAG FEE: a Town fee of $.10 imposed and required to be paid by each consumer making a purchase from a Town Grocer for each disposable paper bag used during the purchase. DISPOSABLE PLASTIC BAG: a bag made from either non- compostable plastic or compostable plastic provided by a Business to a customer at the point of sale for the purpose of transporting goods. The term "Disposable Plastic Bag" does not include: 1. Bags provided by pharmacists to contain prescription drugs; 2. Newspaper bags, door -hanger bags, laundry -dry cleaning bags, or bags sold in packages containing multiple bags intended for use as garbage, pet waste, or yard waste bags; 3. Reusable Bags; 4. Disposable Paper Bags; or 2 2/12/2015 S:�COMMUNITV DEVELOPMENT�COUNCIL�ORDINANCES�l5�ORDINANCE NO. 2 SERIES 2015 DISPOSABLE BAGS- 021715.DOCX 3/3/2015 5. Bags used by consumers inside stores to: a. Package bulk items, such as fruit, vegetables, nuts, grains, candy or small hardware items; b. Contain or wrap frozen foods, meat, or fish, regardless of whether the items are prepackaged; C. Contain or wrap flowers, potted plants, or other items where dampness may be a problem; or d. Contain unwrapped prepared foods or bakery goods. GROCER: a retail business that is located in a permanent building in the Town containing at least four thousand (4,000) square feet of retail space, that operates year round as a full -line, self-service market offering for sale staple foodstuffs, meats, produce, or other perishable items for off -premise human consumption, but does not include businesses at which foodstuffs are an incidental part of the business. INCIDENTAL: when food sales comprise no more than two percent (2%) of the gross sales of the business in the Town as measured by the dollar value of food sales as a percentage of the dollar value of total sales at any single location. REUSABLE BAG: a bag that: 1. Is designed and manufactured to withstand repeated uses over a period of time; 2. Is made from a material that can be cleaned and disinfected regularly; 3. Is at least two and one-quarter (2.25) mils thick if made from plastic; and 4. Has the capability of carrying a minimum of eighteen pounds. 5-13-3: RESTRICTIONS ON THE DISTRIBUTION OF DISPOSABLE BAGS. 3 2/12/2015 S:�COMMUNITV DEVELOPMENT�COUNCIL�ORDINANCES�l5�ORDINANCE NO. 2 SERIES 2015 DISPOSABLE BAGS- 021715.DOCX 3/3/2015 A. Effective August 1, 2015, all Grocers shall only offer either a Reusable Bag or a Disposable Paper Bag to a consumer pursuant the fees established in Section 5-13-5. B. Effective August 1, 2015, it shall be unlawful for any Grocer to provide Disposable Plastic Bags to customers at any point of sale. Nothing in this Section shall prohibit persons or Grocers from making Reusable Bags available to customers for sale or without cost. C. Violations of this Section shall be subject the offending person and/or business to the penalties set forth in Section 5-13-9. 5-13-4: RESERVED. 5-13-5: DISPOSABLE PAPER BAG FEE PROGRAM A. Effective August 1, 2015, a consumer making a purchase from a Grocer shall pay at the time of purchase a Disposable Paper Bag Fee of $.10 for each Disposable Paper Bag used during a purchase. B. Grocers shall record the number of disposable paper bags provided to any given customer and the total amount of the Disposable Paper Bag Fee charged to the customer on the customer transaction receipt. C. No Grocer may provide a rebate or in any way reimburse a customer for any part of the Disposable Paper Bag Fee. D. No Grocer may exempt a customer from any part of the Disposable Paper Bag Fee for any reason except as provided in Section 5-13-7. E. Nothing in this Chapter shall prohibit Grocers from providing incentives for the use of reusable bags through credits or rebates for customers who bring their own bags to the point of sale for the purpose of carrying away goods. F. Nothing in this Chapter shall prohibit customers from using bags of any type that the customers bring into the store or from carrying away goods purchased by such customers that are not placed in a bag. G. Any store or business in the Town may voluntarily opt to participate in the Disposable Paper Bag Fee Program by providing notice to the Town of Vail Community Development Department and collecting the Disposable Paper Bag Fee pursuant to this Chapter. 4 2/12/2015 S:�COMMUNITV DEVELOPMENT�COUNCIL�ORDINANCES�l5�ORDINANCE NO. 2 SERIES 2015 DISPOSABLE BAGS- 021715.DOCX 3/3/2015 5-13-6: RETENTION AND ADMINISTRATION OF DISPOSABLE PAPER BAG FEE A. For the first twelve (12) months following the effective date of the Disposable Paper Bag Fee, each Grocer may retain twenty percent (20%) of the Disposable Paper Bag Fee as a collection and remittance expense ("Vendor Fee") to be taken as a Grocer credit against the Disposable Paper Bag Fee due to the Town. Thereafter the entirety of all collected Disposable Bag Fees shall be remitted to the Town. B. Any Vendor Fee retained by a Grocer shall be used to: 1. Provide educational information to customers about the Disposable Paper Bag Fee; 2. Train staff in the implementation and administration of the Disposable Paper Bag Fee; and 3. Improve or alter infrastructure to allow for the administration, collection, implementation, and reporting of the Disposable Paper Bag Fee. C. The remaining portion of the Disposable Paper Bag Fee shall be paid to the Town and shall be deposited as revenue in a designated waste reduction and reusable line item within the Town's budget for the following purposes such as but not limited to: 1. Producing and providing reusable bags to Town residents and guests; 2. Educating Town residents, businesses and guests about the impacts of waste on the Town's environmental health, the importance of reducing the number of disposable bags entering the waste stream, and the impact of disposable bags on the Town's waterways and the environment; 3. Creating public educational campaigns to raise awareness about waste reduction and recycling; 4. Funding programs and infrastructure that allows the Vail community to reduce waste and recycle; 5 2/12/2015 S:�COMMUNITV DEVELOPMENT�COUNCIL�ORDINANCES�l5�ORDINANCE NO. 2 SERIES 2015 DISPOSABLE BAGS- 021715.DOCX 3/3/2015 5. Purchasing and installing equipment designed to minimize waste pollution, including recycling containers and waste receptacles; 6. Funding community cleanup or collection events and other activities to reduce waste; 7. Maintaining a public website for the purpose of educating the Town's residents and guests on waste reduction efforts; and 8. Paying for the administration of the Disposable Paper Bag Fee Program. D. A Grocer shall pay and the Town shall collect the Disposable Paper Bag Fee at the same time and pursuant to all applicable provisions of the Town's sales tax code, and consistent with all applicable sales tax provisions regarding sales tax administration, collection and enforcement. The Town shall provide the necessary forms for Grocers to file individual returns with the Town separate from the Town's sales tax forms to demonstrate compliance with the Disposable Paper Bag fee. Notwithstanding the fact that the Disposable Paper Bag Fee will be collected in the same time and manner used for the collection of sales tax, such process is for the convenience of the Grocer and does not change the nature of the Disposable Paper Bag Fee from a fee to a tax. E. Disposable Paper Bag Fees shall not supplant funds appropriated as part of an approved annual budget. F. No Disposable Paper Bag Fees shall revert to the General Fund at the end of the fiscal year, or at any other time, but shall be continually available for the uses and purposes set forth in this Chapter without regard to fiscal year limitation. 5-13-7: EXEMPTIONS. A. A Grocer may provide a Disposable Paper Bag to a customer with no fee if the customer provides proof that he or she is a participant in a federal or state Food Assistance Program. B. A retail liquor store, as defined in C.R.S. § 12-47-103(31), may provide a Disposable Paper Bag to a customer with no fee if the Disposable Paper Bag is provided for the containment of carry -out alcoholic beverages as defined in C.R.S. § 12-47-103(2). 6 2/12/2015 S:�COMMUNITV DEVELOPMENT�COUNCIL�ORDINANCES�l5�ORDINANCE NO. 2 SERIES 2015 DISPOSABLE BAGS- 021715.DOCX 3/3/2015 5-13-8: AUDITS. A. Each Grocer shall maintain accurate and complete records of the Disposable Paper Bag Fees collected under the provisions of this Chapter and the number of Disposable Paper Bags provided to customers, and shall also maintain such books, accounts, invoices, or other documentation necessary to verify the accuracy and completeness of such records. It shall be the duty of each Grocer to keep and preserve all such documents and records, including any electronic information, for a period of three (3) years from the end of the calendar year of such records. B. If requested, each Grocer shall make the foregoing records available for inspection and audit by the Town during regular business hours so that the Town may verify compliance with the provisions of this Chapter. To the extent permitted by law, all such records shall be treated as confidential commercial information. 5-13-9: VIOLATIONS AND PENALTIES. A. It is unlawful for any Grocer to refuse or neglect to collect the Disposable Paper Bag Fee set forth in this Chapter. B. Any person or business that refuses or neglects to comply with this Chapter shall be subject to the following penalties: 1. Upon the first violation, a penalty assessment in the amount of fifty dollars ($50.00); 2. Upon a second violation in the same calendar year of the first violation, a penalty assessment in the amount of one hundred dollars ($100.00); and 3. Upon a third or subsequent violation in the same calendar year of the earlier violations, a penalty assessment of three hundred dollars ($300.00). C. Each violation of this Chapter shall constitute a separate offense and shall be punished accordingly. Section 2. If any part, section, subsection, sentence, clause or phrase of this ordinance is for any reason held to be invalid, such decision shall not effect the validity of the remaining portions of this ordinance; and the Town Council hereby declares it would have passed this ordinance, and each part, section, subsection, sentence, clause 7 2/12/2015 S:�COMMUNITVDEVELOPMENT�COUNCIL�ORDINANCES�l5�ORDINANCE NO. 2 SERIES 2015 DISPOSABLE BAGS- 021715.DOCX 3/3/2015 or phrase thereof, regardless of the fact that any one or more parts, sections, subsections, sentences, clauses or phrases be declared invalid. Section 3. The Town Council hereby finds, determines and declares that this ordinance is necessary and proper for the health, safety and welfare of the Town of Vail and the inhabitants thereof. INTRODUCED, READ ON FIRST READING, APPROVED, AND ORDERED PUBLISHED ONCE IN FULL ON FIRST READING this 17th day of February, 2015 and a public hearing for second reading of this Ordinance set for the 3rd day of March, 2015, in the Council Chambers of the Vail Municipal Building, Vail, Colorado. Andy P. Daly, Mayor ATTEST: Patty McKenny, Town Clerk READ AND APPROVED ON SECOND READING AND ORDERED PUBLISHED this day of , 2015. Andy P. Daly, Mayor ATTEST: Patty McKenny, Town Clerk S: �COMMUNITV DEVELOPMENT�COUNCIL�ORDINANCES�l5�ORDINANCE NO 3/3/2015 2/12/2015 2 SERIES 2015 DISPOSABLE BAGS- 021715.DOCX TOWN OF VAIN VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: March 3, 2015 ITEM/TOPIC: First reading of Ordinance No. 3, Series of 2015, An Ordinance Amending Sections 3-3-2 and 3-3-3- of the Vail Town Code to Reduce the Minimum Required Number of Arts Board Members from Nine to Seven PRESENTER(S): Molly Eppard, Art in Public Places Coordinator, Matt Mire, Town Attorney ACTION REQUESTED OF COUNCIL: Consideration of Ordinance No. 3, Series of 2015, an Ordinance which reduces the number of Arts Board Members from nine to seven. Requested action is approval or amend with approval on first reading of ordinance. BACKGROUND: A proposal to reduce the number of members serving on the Vail Arts Board is outlined in the attached memo. ATTACHMENTS: Ordinance No. 3, SEries of 2015 and Memorandum 3/3/2015 TOWN OF Memorandum To: Vail Town Council From: Molly Eppard, AIPP Coordinator, Matt Mire, Town Attorney Date: February 23, 2015 Subject: Review of Vail Town Code Title 3 Chapter 3 Section 2 and 3 as it pertains to the Art in Public Places Board Membership and Terms Recommendation to reduce the size of the Art in Public Places Board from nine members to seven members. After some discussions about the challenges that exist in filling vacancies on the AIPP Board, It is recommended that the Art in Public Places Board be reduced to seven members from the present nine members. The Art in Public Places Board is presently the largest member board serving the town as compared with the PEC, DRB, VILLA and VLHA membership, which are not more than seven members. In addition, this proposal to change the membership number aligns more consistently with the other Town of Vail Boards and Commissions. In the past, it has been a challenge to recruit qualified and dedicated members to serve on this Board. There have been high frequencies of absences by some members as shown by the attached worksheet which summarize attendance from 2013 to date. With less numbers serving on this board, there would be the ability to formalize some processes, an increase in participation and greater accountability and ability to meet the attendance requirements of the monthly meetings and programs throughout the year. A smaller number in membership would not be detrimental to the Board's continuing efforts to meet its mission and it would help streamline and create efficiencies in some of the board's functions. This ordinance is drafted for council's consideration at the Tuesday meeting for first reading. This is presented in order to implement a timeline that meets the need to appoint new member/s prior to the next meeting in April, see below: March 3rd: Introduction and first reading of Ordinance amending Code March 17th: Interviews for AIPP Board vacancies during work session Second reading of Ordinance during regular meeting If ordinance is approved, make appointment of one member to serve on AIPP Board selection of member/s during regular meeting April 6th: Swear in new member to serve on AIPP Board The Town is presently accepting applications from interested parties willing to serve on the Art in Public Places Board. There are three vacancies on the nine member board so it would be an opportune time to amend the Code language to reflect a seven member board. The information below suggests the code section revisions. Please find attached the draft ordinance for council's consideration at this meeting. 3/3/2015 Vail Town Code 3-3-2: APPOINTMENT OF BOARD MEMBERS: Present Terms: The town council hereby appoints the Vail arts board composed of nine (9) members who shall act in accordance with the charter, this chapter, the direction of the town council, the ordinances of the town and shall be appointed and serve as provided in this chapter. (Ord. 5(2012) § 1) Amended Terms: The town council hereby appoints the Vail arts board composed of seven (7) members who shall act in accordance with the charter, this chapter, the direction of the town council, the ordinances of the town and shall be appointed and serve as provided in this chapter. (Ord. 5(2012) § 1) 3-3-3: MEMBERSHIP; TERMS: Present Terms: The arts board shall consist of nine (9) members appointed by the town council. In addition, the arts board may consist of honorary advisory members who shall not have the power to vote on issues which come before the board. The number and term of such advisory members shall be at the discretion of the town council. All members of the arts board shall be individuals who have demonstrated interest or expertise in architecture, art criticism, art education, art history, foreign arts, graphic arts, interior design, landscape architecture, town planning, or other art and design related fields, or who have demonstrated a strong interest in the visual arts and civic improvement. All members shall either be residents of the town, or own property within the town. The terms of the members of the arts board shall be two (2) years on an overlapping basis and shall expire on March 31 of the year of termination. (Ord. 5(2012) § 2) Amended Terms: The arts board shall consist of seven (7) members appointed by the town council. In addition, the arts board may consist of honorary advisory members who shall not have the power to vote on issues which come before the board. The number and term of such advisory members shall be at the discretion of the town council. All members of the arts board shall be individuals who have demonstrated interest or expertise in architecture, art criticism, art education, art history, foreign arts, graphic arts, interior design, landscape architecture, town planning, or other art and design related fields, or who have demonstrated a strong interest in the visual arts and civic improvement. All members shall either be residents of the town, or own property within the town. The terms of the members of the arts board shall be two (2) years on an overlapping basis and shall expire on March 31 of the year of termination. (Ord. 5(2012) § 2) Attachments: ✓ AIPP Board Attendance 4/2014 through 1/2015 ✓ Draft Ordinance No. 3, Series of 2015, Ordinance amending Title 3, Chapter 3 -Section 2 and Section 3 as it pertains to the Art in Public Places Board Membership and Terms Town of Vail 3/3/2015 Page 2 Art in Public Places Board Attendance 4/2013-1/2015 A B I C D E F G I H I I J I K L M 1 Date Doe Browning Kaili Chipman Cookie Flaum Julie Hansen Kathy Langenwalter Jennifer Mason Bill Pierce Dan Telleen Dana Patterson Wendy St. Charles Kara Woods Amanda Zinn 2 4/1/2013 Absent 3 5/6/2013 Absent Absent New Member New Member 4 6/3/2013 Absent Absent Absent 5 7/1/2013 Absent Absent Absent 6 8/12/2013 Absent Absent 7 9/9/2013 Absent 8 10/7/2013 Absent 9 11/4/2013 Absent 101 12/2/2013 Absent Absent 11 1/6/2014 Absent Absent 12 2/3/2014 Absent Absent Absent 13 3/3/2014 Last meeting Absent/Last mt Last meeting Absent 14 4/7/2014 New member/Absent New Member New Member 15 5/5/2014 Absent Absent Absent Absent 16 6/2/2014 Absent Absent Absent 17 7/7/2014 18 8/4/2014 Absent Absent 19 9/8/2014 Absent 20 10/6/2014 Absent Absent Absent 21 11/3/2014 Absent Absent Absent 22 12/1/2014 Absent Absent Absent 23 1/5/2015 Absent Absent Absent Absent Absent 24 Lantern Workshop: Kathy Langenwalter, Jennifer Mason, Wendy St. Charles 3/3/2015 Tree Lighting: Doe Browning, Cookie Flaum, Kathy Langenwalter, Jennifer Mason, Wendy St. Charles Triumph Opening: Doe Browning, Cookie Flaum, Kathy Langenwalter, Dana Patterson ORDINANCE NO. 3 SERIES 2015 AN ORDINANCE AMENDING SECTIONS 3-3-2 and 3-3-3 OF THE VAIL TOWN CODE TO REDUCE THE MINIMUM REQUIRED NUMBER OF ARTS BOARD MEMBERS FROM NINE TO SEVEN WHEREAS, the Town Code currently requires a minimum of nine (9) board members to sit on the Arts Board at any given time; and WHEREAS, the Town Council desires to reduce the minimum required number of Arts Board members to seven (7). NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN OF VAIL, COLORADO, THAT: Section 1. Section 3-3-2 of the Vail Town Code is hereby amended to read as follows: 3-3-2: Appointment: The town council hereby appoints the Vail arts board composed of seven lie (97) members who shall act in accordance with the charter, this chapter, the direction of the town council, the ordinances of the town and shall be appointed and serve as provided in this chapter. Section 2. Section 3-3-3 of the Vail Town Code is hereby amended to read as follows: 3-3-3: Membership; Terms: The arts board shall consist of seven niRe (79) members appointed by the town council. In addition, the arts board may consist of honorary advisory members who shall not have the power to vote on issues which come before the board. The number and term of such advisory members shall be at the discretion of the town council. All members of the arts board shall be individuals who have demonstrated interest or expertise in architecture, art criticism, art education, art history, foreign arts, graphic arts, interior design, landscape architecture, town planning, or other art and design related fields, or who have demonstrated a strong interest in the visual arts and civic improvement. All members shall either be residents of the town, or own property within the town. The terms of the arts board shall be two (2) years on an overlapping basis and shall expire on March 31 of the year of termination. Section 3. If any part, section, subsection, sentence, clause or phrase of this ordinance is for any reason held to be invalid, such decision shall not affect the validity of the remaining portions of this ordinance; and the Town Council hereby declares it Ordinance No. 3, Series of 2015 3/3/2015 would have passed this ordinance, and each part, section, subsection, sentence, clause or phrase thereof, regardless of the fact that any one or more parts, sections, subsections, sentences, clauses or phrases be declared invalid. Section 4. The Town Council hereby finds, determines and declares that this ordinance is necessary and proper for the health, safety and welfare of the Town of Vail and the inhabitants thereof. Section 5. The amendment of any provision of the Town Code as provided in this ordinance shall not affect any right which has accrued, any duty imposed, any violation that occurred prior to the effective date hereof, any prosecution commenced, nor any other action or proceeding as commenced under or by virtue of the provision amended. The amendment of any provision hereby shall not revive any provision or any ordinance previously repealed or superseded unless expressly stated herein. Section 6. All bylaws, orders, resolutions and ordinances, or parts thereof, inconsistent herewith are repealed to the extent only of such inconsistency. This repealer shall not be construed to revise any bylaw, order, resolution or ordinance, or part thereof, theretofore repealed. INTRODUCED, READ ON FIRST READING, APPROVED, AND ORDERED PUBLISHED ONCE IN FULL ON FIRST READING this 3rd day of March, 2015 and a public hearing for second reading of this Ordinance set for the 17th day of March, 2015, in the Council Chambers of the Vail Municipal Building, Vail, Colorado. Andrew P. Daly, Mayor ATTEST: Patty McKenny, Town Clerk Ordinance No. 3, Series of 2015 3/3/2015 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: March 3, 2015 ITEM/TOPIC: Adjournment (8:50 pm) 3/3/2015 TOWN OF VAIN