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HomeMy WebLinkAbout2015-03-17 Agenda and Supporting Documentation Town Council Regular MeetingVAIL TOWN COUNCIL REGULAR MEETING AGENDA VAIL TOWN COUNCIL CHAMBERS 75 S. Frontage Road W. Vail, CO 81657 6:00 P.M., MARCH 17, 2015 TOWN QFVAIL� NOTE: Times of items are approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. ITEM/TOPIC: Citizen Participation (10 min. ) 2. ITEM/TOPIC: Consent Agenda: 1) Resolution No. 8, Series of 2015, A Resolution Authoring the Town of Vail to Grant a Utility/Access Easement to Holy Cross Energy; and Setting Forth Details in Regard Thereto - Chad Salli 2) 2015 Vail Crack Seal Contract Award - Chad Salli (5 min. ) 3. ITEM/TOPIC: Any Action as a Result of Executive Session (5 min. ) BACKGROUND: This agenda item has been added to the regular meeting agenda in order to allow for any official action required as a result of the executive session. 4. ITEM/TOPIC: Town Manager's Report (5 min. ) 5. ITEM/TOPIC: Resolutions Nos. 3 & 4, Series of 2015, have been drafted to facilitate the adoption of the Vail Valley Medical Center Site Specific Redevelopment Master Plan. The Vail Town Council is being asked to approve the two resolutions as drafted. If approved, a new redevelopment master plan will be adopted for the VVMC campus and the Vail Land Use Plan will be amended to incorporate the master plan into the town's comprehensive planning documents. The master plan will be used by the applicant and the town to guide future development decisions for the VVMC campus. (90 min) PRESENTER(S): George Ruther, Director of Community Development, Warren Campbell, Chief of Planning, Tom Braun, Braun & Associates Inc. ACTION REQUESTED OF COUNCIL: The Vail Town Council is being asked to approve, approve with modifications, or deny Resolution Nos. 3 & 4, Series of 2015. BACKGROUND: To date, the Vail Town Council has held three public hearings on the request to adopt a master plan for the Vail Valley Medical Center (VVMC) campus and amend Vail's Land Use Plan. The purpose of the three previous hearings has been to: present an overview of the proposed master plan and forward the recommendation frorrMd 2 5 share VVMC's plan for relocating the emergency helipad onto the VVMC campus, present a detailed summary of the plan elements (i.e., pedestrian circulation, building bulk and mass, West Meadow Drive traffic relocation, etc.), and provide members of the public an opportunity to participate in the master plan adoption and land use plan amendment processes. On January 26, 2015, the Planning and Environmental Commission, by a unanimous vote of 5-0-1 (Cleveland recused, Cartin absent): Forwarded a recommendation of approval, with modifications, with regard to the adoption of Resolution No. 3, Series of 2015, making the VVMC MP an element of the Vail Land Use Plan; and Forwarded a recommendation of approval, with regard to the adoption of Resolution No. 4, Series of 2015, amending the Vail Land Use Plan to establish the VVMC MP land use category and designate it on the Plan Map. STAFF RECOMMENDATION: The Planning and Environmental Commission recommends that the Vail Town Council approves Resolution Nos. 3 and 4, Series of 2015. 6. ITEM/TOPIC: Second reading of Ordinance No. 3, Series of 2015, An Ordinance Amending Sections 3-3-2 and 3-3-3- of the Vail Town Code to Reduce the Minimum Required Number of Arts Board Members from Nine to Seven (10 min.) PRESENTER(S): Molly Eppard, Art in Public Places Coordinator, Matt Mire, Town Attorney ACTION REQUESTED OF COUNCIL: Consideration of Ordinance No. 3, Series of 2015, an Ordinance which reduces the number of Arts Board Members from nine to seven. Requested action is approval or amend with approval on first reading of ordinance. BACKGROUND: A proposal to reduce the number of members serving on the Vail Arts Board is outlined in the attached memo. 7. ITEM/TOPIC: First Reading Ordinance No. 4, Series of 2015 An Ordinance Protecting Certain Stream Tract Property in the Town by Prohibiting the Installation or Maintenance of Private Improvements on Such Property (10 min.) PRESENTER(S): Matt Mire, Town Attorney ACTION REQUESTED OF COUNCIL: Approve, approve with modifications, or deny Ordinance No. 4, Series of 2015 on first reading. BACKGROUND: Over time, private improvements such as landscaping, patios and other improvements from properties adjacent to stream tracts have been constructed and maintained within the Town's riparian areas without permission or authorization from the Town. Pursuant to the Town's authority to regulate for the public health, safety and welfare, the Town Council desires to clarify by:WRQg ije of this Ordinance No. 4 that Town that certain stream tracts shall be used solely and exclusively as natural open space, and private improvements or encroachments of any kind are prohibited in these areas without the prior written authorization of the Town Council. STAFF RECOMMENDATION: Approve, approve with modifications, or deny Ordinance No. 4, Series of 2015 on first reading. 8. ITEM/TOPIC: Boards and Commissions Appointments to Planning and Environmental Commission (PEC) and Art in Public Places Board (AIPP) (10 min. ) ACTION REQUESTED OF COUNCIL: Town Council will make appointments to PEC and AIPP BACKGROUND: Candidates were interviewed during the work session. 9. ITEM/TOPIC: Adjournment (8:25 pm) 3/17/2015 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: March 17, 2015 ITEM/TOPIC: Citizen Participation 3/17/2015 TOWN OF VAIN Towx of vn' 1[1 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: March 17, 2015 ITEM/TOPIC: Consent Agenda: 1) Resolution No. 8, Series of 2015, A Resolution Authoring the Town of Vail to Grant a Utility/Access Easement to Holy Cross Energy; and Setting Forth Details in Regard Thereto - Chad Salli 2) 2015 Vail Crack Seal Contract Award - Chad Salli ATTACHMENTS: Resolution No. 8 Series of 2015 2015 Vail Crack Seal Contract Award Memorandum 3/17/2015 RESOLUTION NO. 8 Series of 2015 A RESOLUTION AUTHORIZING THE TOWN OF VAIL TO GRANT A UTILITY/ACCESS EASEMENT TO HOLY CROSS ENERGY; AND SETTING FORTH DETAILS IN REGARD THERETO. WHEREAS, the Town of Vail (the "Town"), in the County of Eagle and State of Colorado is a home rule municipal corporation duly organized and existing under the laws of the State of Colorado and the Town Charter (the "Charter"); WHEREAS, the members of the Town Council of the Town (the "Council") have been duly elected and qualified; WHEREAS, the Town is the owner of certain real property generally described as Tract A, Block 1, Vail/Potato Patch in Vail, Colorado, (the "Property"); WHEREAS, Holy Cross Energy has existing infrastructure in the proposed easement to the Vail Substation, the Town grants a utility/access easement to Holy Cross Energy pursuant to the terms of the Holy Cross Energy Underground Right -Of -Way Easement (the "Easement") in the form attached hereto as Exhibit A. NOW THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF VAIL, COLORADO THAT: Section 1. The Council hereby approves the Easement in substantially the same form as attached hereto as Exhibit A and in a form approved by the Town Attorney. Section 2. This Resolution shall take effect immediately upon its passage. INTRODUCED, PASSED AND ADOPTED at a regular meeting of the Town Council of the Town of Vail held this 17th day of March, 2015. Andrew P. Daly Town Mayor ATTEST: Patty McKenny, Town Clerk Resolution No. 8, 2015 3/17/2015 HOLY CROSS ENERGY UNDERGROUND RIGHT-OF-WAY EASEMENT KNOW ALL MEN BY THESE PRESENTS, that the undersigned, TOWN OF VAIL, a Colorado municipal corporation (hereinafter called "Grantor'), for a good and valuable consideration, the receipt whereof is hereby acknowledged, does hereby grant unto Holy Cross Energy, a Colorado corporation whose post office address is P. 0. Box 2150, Glenwood Springs, Colorado (hereinafter called "Grantee') and to its successors and assigns, the right of ingress and egress across lands of Grantor, situate in the County of Eagle, State of Colorado, described as follows: Tract A, Block 1 , Vail/Potato Patch, according to the Final Plat thereof, situate in Section 6, Township 5 South, Range 80 West of the 6th P.M., more particularly described at Reception Nos. 129527 and 702888 in the office of the Eagle County Clerk and Recorder, Eagle, Colorado. And, to construct, reconstruct, repair, change, enlarge, re -phase, operate, and maintain an underground electric transmission or distribution line, or both, with the underground vaults, conduit, fixtures and equipment used or useable in connection therewith, together with associated equipment required above ground, within the above mentioned lands, upon an easement described as follows: An Easement containing underground power lines with above ground pad mounted equipment as constructed, the location of said Easement upon the above described property is described in Exhibit A attached hereto and made a part hereof by reference. The rights herein granted specifically allow Grantee to install additional underground and/or pad -mounted facilities within the easement described herein. It shall be the Grantor's responsibility to ensure that splice vaults, switchgear vaults and transformer vaults installed hereunder on said real property are accessible by Grantee's boom trucks and other necessary equipment and personnel at all times. The use of such access by Grantee shall not require removal or alteration of any improvements, landscaping, or other obstructions. The ground surface grade shall not be altered within ten (10) feet of said splice, switchgear and transformer vaults, nor along the power line route between the vaults. The ground surface grade at said transformer and switchgear vaults shall be six (6) inches below the top of the pad. The ground surface grade at said splice vaults shall be even with the top of the pad. The manhole opening of said splice vaults shall be uncovered (excluding snow) and accessible at all times. Improvements, landscaping or any other objects placed in the vicinity of said transformers and switchgear shall be located so as not to hinder complete opening of the equipment doors. The ground surface within ten (10) feet of said transformer and switchgear doors shall be flat, level and free of improvements, landscaping, and other obstructions. Improvements, landscaping and other objects will be kept a minimum of four (4) feet from non -opening sides and backs of said transformers and switchgear. Grantor hereby agrees to maintain the requirements of this paragraph and further agrees to correct any violations which may occur as soon as notified by Grantee. Said corrections will be made at the sole cost and expense of Grantor. Together with the right to remove any and all trees, brush, vegetation and obstructions within said easement and the right to pile spoils outside said easement during construction and maintenance, when such is reasonably necessary for the implementation and use of the rights hereinabove granted. In areas where vegetation is disturbed by the above described use of the easement, the ground surface shall be seeded using a standard native mix by Grantee. Grantor agrees that landscaping or other surface improvements added on said easement after the date of execution hereof will be minimized and that Grantee will not be responsible for damage to said additional landscaping or surface improvements caused by exercise of its rights granted by this easement. Grantor agrees that all facilities installed by Grantee on the above described lands, shall remain the property of Grantee, and shall be removable at the option of Grantee. Grantor covenants that it is the owner of the above described lands and that the said lands are free and clear of encumbrances and liens of whatsoever character, except those held by the following: All those of Record. TO HAVE AND TO HOLD, said right-of-way and easement, together with all and singular, the rights and privileges appertaining thereto, unto Grantee, its successors and assigns, forever. W/0#14-22083:52-30:Vail-ERWSD Tank 6, 7 Single Phase: 11/24/14 14-22083 Kassmel JV Page 1 of 3 3/17/2015 IN WITNESS WHEREOF, Grantor has caused these presents to be duly executed on this day of , 20 The individual signing this Holy Cross Energy Underground Right -of -Way Easement hereby represents that he/she has full power and authority to sign, execute, and deliver this instrument. STATE OF ) ss. COUNTY OF ) The foregoing instrument was acknowledged before me this 20 , by municipal corporation. WITNESS my hand and official seal. My commission expires: TOWN OF VAIL, a Colorado municipal corporation By: Town Manager day of as Town Manager of the TOWN OF VAIL, a Colorado Address: Notary Public W/0#14-22083:52-30:Vail-ERWSD Tank 6, 7 Single Phase: 11/24/14 14-22083 Kassmel JV 3/17/2015 Page 2 of 3 EXHIBIT A An easement being 30 feet in width situate in Tract A, Block 1, Vail/Potato Patch, Town of Vail, County of Eagle, State of Colorado, being more particularly described as follows: Beginning at a point on the north right-of-way line of Potato Patch Drive in said Vail/Potato Patch whence the west quarter corner of Section 6, Township 5 South, Range 80 West of the 6th Principal Meridian, bears N 63° 10' 18" W 667.33 feet; thence N 55° 26' 10" W 124.91 feet; thence N 51 ° 36' 05" W 117.21 feet; thence N 48° 10' 00" W 218.83 feet; thence N 33° 56' 05" W 7.38 feet to the north line of said Tract A; thence N 88° 34' 1 1" W 39.37 feet along the north line of said Tract A; thence S 38° 56' 05" E 35.30 feet; thence S 48° 10' 00" E 222.16 feet; thence S 51 ° 36' 05" E 1 19.1 2 feet; thence S 55° 26' 10" E 120.13 feet to said north right-of-way line of Potato Patch Drive; thence along said north right-of-way line of Potato Patch Drive from a tangent bearing N 44° 17' 35" E, northeasterly 30.55 feet along the arc of a 747.30 foot radius curve to the right, having a central angle of 02° 20' 33" which arc subtends a chord bearing N 45° 27' 52" E 30.55 feet to the point of beginning, containing 0.332 acres more or less. W/0#14-22083:52-30:Vail-ERWSD Tank 6, 7 Single Phase:l 1/24/14 14-22083 Kassmel iv Page 3 of 3 3/17/2015 WIWI Memorandum To: From: Date: Subject IV. Town Council 3/17/2015 2015 Vail Crack Seal Contract Award ITEM/TOPIC 2015 Vail Crack Seal Contract Award ACTION REQUESTED OF COUNCIL Authorize the Town Manager to enter into an agreement with Superior Asphalt, LC to complete the 2015 Vail Crack Seal project. BACKGROUND The project consists of maintenance crack sealing on Town streets, recreation paths and trailhead/park parking lots. Bids were received on March 5, 2015 from Superior Asphalt, LC ($165,480.00), Armor Proseal ($177,600.00), Huff Sealing Corporation ($210,000.00), Bonneville Asphalt & Repair ($240,000.00), A-1 Chipseal ($298,800.00) and Foothills Paving & Maintenance ($324,000.00).This project is budgeted and scheduled to be completed by June 12, 2015. STAFF RECOMMENDATION Authorize the Town Manager to enter into an agreement, in a form approved by the Town Attorney, with Superior Asphalt, LC to complete the 2015 Vail Crack Seal in the amount not to exceed $165,480.00. 3/17/2015 TOWN OF VAIN VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: March 17, 2015 ITEM/TOPIC: Any Action as a Result of Executive Session BACKGROUND: This agenda item has been added to the regular meeting agenda in order to allow for any official action required as a result of the executive session. 3/17/2015 ►owx of vn' 1[1 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: March 17, 2015 ITEM/TOPIC: Town Manager's Report ATTACHMENTS: Golf Course and Nordic Center Update Memorandum Golf Course and Nordic Center Renderings 3/17/2015 TOWN OF Memorandum TO: Vail Town Council FROM: Stan Zemler Town Manager, Greg Hall, Director of Public Works and Transportation Chris Penney NV5 DATE: March 3, 2015 SUBJECT: Vail Golf and Nordic Clubhouse Remodel Project Update PURPOSE The purpose of this item is to present an update on the Golf and Nordic Center remodel project. • Project schedule • Series of next steps for advancing the project forward BACKGROUND The Golf Course and Nordic Center Clubhouse remodel project is a partnership between the Town of Vail (TOV) and the Vail Recreation District (VRD). The project envisioned a significant remodel of the existing clubhouse and an addition to provide a banquet room space and support areas. The project is being funded with a portion of the conference center fund ballot initiative was approved by voters in the fall of 2011. The banquet room space addition is an effort to sustain and grow Vail's economy. The Town of Vail (TOV) has hired NV5 to provide Owner's Representation Services for the Golf and Nordic Clubhouse Project. CURRENT PROJECT ACTIVITIES The following is a general summary of the Town of Vail — Golf Clubhouse remodel project status. Design Consultant Renegotiation: 1. The agreement with the structural engineer has been competitively re -bid, and a final fee arrangement has been established with Monroe Newell. 2. The agreement with the civil engineer has been competitively re -bid, and a final fee arrangement has been established with Marcin Engineering. 3. A revised scope and fee has been evaluated with the Mechanical, Electrical and Plumbing (MEP) engineer, and a final fee arrangement has been established with Architectural Engineering Consultants, Inc. 4. Zehren Associates in finalizing an additional services authorization amendment to their existing contract. We anticipate the document will be ready for final approval the week of 2/23/15. Kitchen Consultant: 1. A Request for Qualifications and Proposals was issued on 2/10/15. The current distribution includes six potential candidates. 2. Three responses to the RFQP were rTjip)a1b9r62/24/15. The selection committee will review the responses and on 2/25/15. CMGC Selection: 1. The Construction Management/General Contractor (CMGC) Request for Qualifications and Proposals will be distributed to interested candidates on 2/23/15. 2. The selection committee will determine a shortlist of candidates to be interviewed on 3/31/15, followed by a recommendation of award to the Town Council. Temporary Structure: 1. The team is pursuing an option to utilize a rented mobile office, which we believe will be the most economical solution. In doing so, the Owner has accepted the following compromises: a. The trailer will have 2 restrooms, supplemented by the Starter Shack for the golf season. Additional/temporary restroom facilities may be needed for larger Golf and Nordic events. b. The trailer will meet the square footage needs for golf and Nordic, but some additional offsite storage may be necessary for retail back stock. 2. NV5 is collecting additional information from potential vendors and will confirm code requirements can be accommodated 3. The details of the tent structure will also be refined (ie. Size, and road surface requirements) 4. Once the Owner and Community Development determine the mobile office will meet the town codes and standards, we will engage the design team to prepare the necessary documents for formal entitlement submittals. Design/Schedule: 1. Zehren and the Town of Vail are moving forward with Design Option 5.1. which was approved by the Planning and Environmental Commission. 2. The design team will receive a formal Notice to Proceed no later than 2/27/15. 3. NV5 will present an updated design schedule for review and discussion on 2/18/15. The schedule will include a preliminary Design Review Board (DRB) meeting, Town Council meeting, followed by the final DRB meeting. DRB meeting will begin in April 2015. 4. The design schedule will require a diligent effort to stay on task, but a permit is anticipated by mid-August, in preparation for Contractor mobilization on 9/8/15. V. PROJECT NEXT STEPS a. Regroup all consultants to determine what additional due diligence studies are needed. b. Allow Zehren to work through Value Engineering options with the Owner and prepare the DRB submittal package. c. The CM/GC selection process will result in additional cost estimates from multiple firms to validate the budget prior to proceeding past 50% Design Development. d. At the conclusion of Design Development, consider executing a final GMP to lock in costs and avoid additional escalation risk. e. Begin construction in September 2015 f. Complete the construction within 10-12 months. VI. ACTION REQUESTED No Town Council action is requested at this time. VII. ATTACHMENTS a) Building Elevations 2 3/17/2015 3 3/17/2015 4 3/17/2015 5 3/17/2015 A 3/17/2015 T3 d I I 7 8 9 I I 1 T E F G z r +fir r 44Z PMSH5PIEVENT ENTRY E T EXTERIOR ELEVATION -a Mfg, = 1'-CiF. +42' — EVENT SPACE PR0SR-5PiEVE N T ENTRY 1SOUTH EXTERIOR ELEVATION 2-0 1 i,/$' ip 1'tr I� u La LU .w Lu z CIE r 21 z o 13F Ll ul: r� LLJ wi 461 LLJr N u ® J 0. z LLJ 0 Z Lu un 0 Z) J L0 J0 R wr > U < UJZ) J ft DATE +Dff A MOWN pmc e team INCx C 10/31/12 PEC REVISIONS KEY PL464 rEXTTEIRIOR ELEVATIONS ff2145 112 CMAVM ft cm im TR'w' �1F rDB� _ A2*0 AS SHOWN J H G F •.E I I I I 3/17/2015 ,44'-6' G[ L _ + 2' EVENTS PAC E qF _ +35' CART BARN 32'.6' —cl RA +W EAST EXTERIOR ELEVATION IM, _ 1,4r +e� fa+1A Fit -ESU'. �T 044 U9 +4z' E'�ENT Pr'ti�=' NORTH EXTERIOR ELEVATION I� u La LU .w Lu z CIE r 21 z o 13F Ll e CIO" m � J 4JJ W CL �' � A � CLLda LLIC J S�J4J. u LUJ 0. 0 z LU 0 Z Lu un 0 L0 Z) J J0 > U < J uJZ) ft DATE +Dff A MOINU x'9111 e team mcx C 10/31/12 PEC REVISIONS KEY PL464 EXTERIOR ELEVATIONS mlc$WTNU OSI DATE .1112145 112 A/N OY cm " TR'w' FF DB DB D All scAm AS 'SHOWN Towx of vn' 1[1 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: March 17, 2015 ITEM/TOPIC: Resolutions Nos. 3 & 4, Series of 2015, have been drafted to facilitate the adoption of the Vail Valley Medical Center Site Specific Redevelopment Master Plan. The Vail Town Council is being asked to approve the two resolutions as drafted. If approved, a new redevelopment master plan will be adopted for the VVMC campus and the Vail Land Use Plan will be amended to incorporate the master plan into the town's comprehensive planning documents. The master plan will be used by the applicant and the town to guide future development decisions for the VVMC campus. PRESENTER(S): George Ruther, Director of Community Development, Warren Campbell, Chief of Planning, Tom Braun, Braun & Associates Inc. ACTION REQUESTED OF COUNCIL: The Vail Town Council is being asked to approve, approve with modifications, or deny Resolution Nos. 3 & 4, Series of 2015. BACKGROUND: To date, the Vail Town Council has held three public hearings on the request to adopt a master plan for the Vail Valley Medical Center (VVMC) campus and amend Vail's Land Use Plan. The purpose of the three previous hearings has been to: . present an overview of the proposed master plan and forward the recommendation from the PEC, . share VVMC's plan for relocating the emergency helipad onto the VVMC campus, present a detailed summary of the plan elements (i.e., pedestrian circulation, building bulk and mass, West Meadow Drive traffic relocation, etc.), and . provide members of the public an opportunity to participate in the master plan adoption and land use plan amendment processes. On January 26, 2015, the Planning and Environmental Commission, by a unanimous vote of 5-0-1 (Cleveland recused, Cartin absent): Forwarded a recommendation of approval, with modifications, with regard to the adoption of Resolution No. 3, Series of 2015, making the VVMC MP an element of the Vail Land Use Plan; and Forwarded a recommendation of approval, with regard to the adoption of Resolution No. 4, Series of 2015, amending the Vail Land Use Plan to establish the VVMC MP land use category and designate it on the Plan Map. STAFF RECOMMENDATION: The Planning and Environmental Commission recommends that the Vail Town Council approves Resolution Nos. 3 and 4, Series of 2015. ATTACHMENTS: Staff memorandum Resolution No. 3, Series of 2015, VVMC MP Adoption Resolution No. 4, Series of 2015 Land Use Plan Amendment 031715 3/17/2015 Final VVMC MP For Adoption VVMC MP Appendices Public Comment Power Point Presentation 3/17/2015 0) TOWN OF VAIL' Memorandum TO: Vail Town Council FROM: Community Development Department DATE: March 17, 2015 SUBJECT: Vail Valley Medical Center Site Specific Redevelopment Master Plan —A request for final approval of Resolution Nos. 3 & 4, Series of 2015, allowing for the adoption of the Vail Valley Medical Center Site Specific Redevelopment Master Plan and an amendment to the Vail Land Use Plan. SUMMARY To date, the Vail Town Council has held three public hearings on the request to adopt a master plan for the Vail Valley Medical Center (VVMC) campus and amend Vail's Land Use Plan. The purpose of the three previous hearings has been to: • present an overview of the proposed master plan and forward the recommendation from the PEC, • share VVMC's plan for relocating the emergency helipad onto the VVMC campus, • present a detailed summary of the plan elements (i.e., pedestrian circulation, building bulk and mass, West Meadow Drive traffic relocation, etc.), and • provide members of the public an opportunity to participate in the master plan adoption and land use plan amendment processes. II. ACTION REQUESTED This hearing is a continuation of the three prior hearings and is the fourth and final meeting anticipated by the original review schedule. The Vail Town Council is being asked to take final action on the request to adopt a master plan for the VVMC campus and amend the Vail Land Use Plan. Does the Vail Town Council approve, approve with modifications, or deny the applicant's request for a final approval of Resolutions Nos. 3 & 4, Series of 2015? III. MARCH 3, 2015 MEETING FOLLOW UP The Vail Town Council held a public hearing on March 3, 2015 to continue discussions on the master plan for redevelopment on the VVMC campus. During the course of the discussion a number of questions were raised, the majority of which were answered at that time. What follows below are written responses to the questions not answered at the public hearing. 3/17/2015 1. What interim actions will VVMC take immediately to begin to address the negative impacts of the west parking lot design and operations on surface water run off into Middle Creek? The objective of these actions is to improve water quality in Middle Creek, a tributary of Gore Creek. Applicant's Response: The following water quality improvements are proposed in the CUP application for the West Wing: • Installation of a curb along the west edge of the parking lot in order to direct all run-off to an inlet (an away from the Creek) and to define the parking area (to prevent cars from encroaching into the stream tract). • Installation of an oil/sand separator at the low point of the parking lot. • Improved snow storage/snow management plan (to ensure snow is not plowed into the stream). • Installation of stream bank restoration and riparian vegetation improvements. The West Lot will not be re -constructed until the end of the West Wing Construction. In addition, the uncertain status of the Evergreen Land Exchange (and Lot 10), may further delay the construction of final improvements to the West Lot. Immediate steps that can be taken to better manage run-off from the parking lot are to implement improved snow storage/management practices, install stream bank restoration and riparian vegetation improvements, and to install a temporary, low-level fence/barrier along the west edge of the parking lot to prevent snow from being pushed into the stream and to better define parking areas. These immediate steps will be memorialized in the CUP proposal now under review by the PEC. 2. A +/- 175 deficit of parking spaces presently exists for the VVMC use. Addressing this deficit and ensuring the adequate availability of parking on the VVMC campus is a community goal of the proposed redevelopment. How will VVMC address the total parking requirement obligation of the proposed redevelopment if the East Wing improvements are not completed as contemplated? Applicant's Response The goal of the VVMC Master Plan is to "increase the supply of on-site parking to an amount, when coupled with managed parking solutions, which meets the needs of patients, visitors and employees of VVMC". The only feasible way to accomplish this is with construction of the East Wing. Alternative mitigating measures are currently under discussion between the Town Council and VVMC. Those measures potentially include entering into a contractual agreement obligating VVMC to provide funds to the Town of Vail equal to the cost of constructing the parking spaces elsewhere in Town. Town of Vail 3/17/2015 Page 2 3. The Evergreen Lodge currently benefits from a number of restrictive covenants placed upon the. VVMC campus property. It is understood that VVMC is subject to the current covenants unless otherwise amended. Please provide a copy of the covenants and a map to help illustrate how the covenants affect the campus property. Applicant's Response Copies of the 1989 Agreement with the Evergreen Lodge have been provided to Town Staff. A copy of the Agreement and an illustrative map has been attached to this memorandum for reference. 4. An intended outcome of the redevelopment project is the removal of VVMC generated vehicle traffic from West Meadow Drive. How will VVMC accommodate the removal of the +/- 1,400 vehicles trips from West Meadow Drive and relocate them to the South Frontage Road in the instance that the East Wing expansion is not completed as contemplated? Applicant's Response Only with the construction of the East Wing will physical improvements be implemented to achieve the goal of removing the +/-1,400 VVMC generated trips from West Meadow Drive to the South Frontage Road. Changes to parking management can, however, remove a very significant percentage of VVMC generated trips from West Meadow Drive. As a part of West Wing construction, plans are underway to change the use of the west lot to employee parking and to relocate patient/guest parking into the existing east parking structure. In essence, this change means the traffic generated by the +/-106 spaces in the west lot historically used by patients/guests (which turn over approximately 6 times per day, or 12 trips per space) will access VVMC via the South Frontage Road. As a part of the West Wing construction the parking lot will be reduced in size to approximately 85 spaces. These 85 spaces will be used by employees and the majority of these spaces generate only two trips per day. In the event the East Wing is not constructed, this parking management plan can be continued in order to maintain this reduction of VVMC trips on West Meadow Drive. 5. Improvements to the loading and delivery capabilities of VVMC are an intended outcome of the VVMC redevelopment project. Specifically, the improvements are intended to eliminate the negative impacts of the existing loading and delivery operations on West Meadow Drive and the surrounding residential neighborhood. Please describe the site evaluation and selection process VVMC underwent before landing on the loading and delivery facility location requested in the master plan. A number of factors were considered in evaluating the location for VVMC's new loading and delivery facility. These factors included: Town of Vail 3/17/2015 Page 3 • Providing vehicular access to the facility, • The facility's relationship to other VVMC departments and how supplies need to be moved throughout the campus, • Spatial requirements to accommodate the facility, and • Ability to design the facility to minimize impacts to the surrounding area. After extensive discussion with staff and the PEC, it was determined during the master plan process that the proposed location of the enclosed loading and delivery facility provided a workable, viable and sensitive solution. A delivery facility accessed from the South Frontage Road was evaluated. Due to a number of considerations this location was deemed to not be viable. IV. RESOLUTIONS NOs. 3 & 4, SERIES OF 2015 Resolutions Nos. 3 & 4, Series of 2015, have been drafted to facilitate the adoption of the Vail Valley Medical Center Site Specific Redevelopment Master Plan. The Vail Town Council is being asked to approve the two resolutions as drafted. If approved, a new redevelopment master plan will be adopted for the VVMC campus and the Vail Land Use Plan will be amended to incorporate the master plan into the town's comprehensive planning documents. The master plan will be used by the applicant and the town to guide future development decisions for the VVMC campus. To that end, the applicant has amended the proposed master plan to incorporate the 28 modifications recommended to the Vail Town Council by the PEC and the request by the Vail Town Council to add additional safety improvements for the emergency helipad (i.e., AWOS, wind sock, helipad landing briefing sheets, etc.). These changes have been verified by town staff. Further, the applicant and town staff have prepared a pre development agreement for the Town Council's consideration. The agreement is intended to be executed by and between VVMC and the ToV to provide assurances that the community's goals for the redevelopment are realized should the proposed East Wing expansion be delayed for an extended period of time, or not otherwise constructed. As drafted, it is expected that the agreement shall be executed prior to the issuance of a building permit for the West Wing expansion. V. RECOMMENDATION Resolution No. 3, Series of 2015 — VVMC MP Adoption The Planning and Environmental Commission recommends that the Vail Town Council approves Resolution No. 3, Series of 2015. Should the Vail Town Council choose to approve this request, staff recommends that the Council makes the following motion: "The Vail Town Council approves Resolution No. 3, Series of 2015 adopting the Vail Valley Medical Center Site Specific Redevelopment Master Plan, to establish a comprehensive redevelopment plan for the Vail Valley Medical Center, Lot 10 Town of Vail 3/17/2015 Page 4 (Town of Vail parking lot), and US Bank Building, located at 181 and 281 West Meadow Drive and 108 South Frontage Road West/ Lots E, F, and 10 Vail Village Filing 2, and Lot D-2, A Resubdivision of Lot D, Vail Village Filing 2, and setting forth details in regard thereto." Should the Vail Town Council choose to approve Resolution No. 3, Series of 2015, staff recommends the following finding be made: "Based upon the review of the criteria outlined in Section VI of the Staff memorandum to the Planning and Environmental Commission dated January 26, 2015, and the evidence and testimony presented, the Vail Town Council finds: That the Vail Valley Medical Center Site Specific Redevelopment Master Plan was developed through extensive participation by the public and Planning and Environmental Commission; and 2. That the Vail Valley Medical Center Site Specific Redevelopment Master Plan is a reflection of the goals, desires, and objectives of the citizens of the Town of Vail for the long term planning of the development of the Vail Valley Medical Center campus; and 3. That the VVMC has developed the Vail Valley Medical Center Site Specific Redevelopment Master Plan in conjunction with the Town of Vail in order to ensure the ability to provide for the long term growth of the healthcare facility; and 4. That the relocation of the emergency helipad to an on-site location has been thoroughly reviewed by qualified experts and has been found to meet or exceed prescribed FAA regulations and meet the long term emergency healthcare needs of the community; 5. That the Vail Valley Medical Center Site Specific Redevelopment Master Plan is consistent with the adopted goals, objectives and policies outlined in the Vail comprehensive plan and advances the development objectives of the town; and 6. That the Vail Valley Medical Center Site Specific Redevelopment Master Plan is compatible with and suitable to adjacent uses and appropriate for the surrounding areas; and 7. That the Vail Valley Medical Center Site Specific Redevelopment Master Plan promotes the health, safety, morals, and general welfare of the town and promotes the coordinated and harmonious development of the town in a manner that conserves and enhances its natural environment and its established character as a resort and residential community of the highest quality. " Resolution No. 4. Series of 2015 — Vail Land use Plan Amendments Town of Vail 3/17/2015 Page 5 The Planning and Environmental Commission recommends that the Vail Town Council approves Resolution No. 4, Series of 2015. Should the Vail Town Council choose to approve this request, staff recommends that the Council makes the following motion: "The Vail Town Council approves Resolution No. 4, Series of 2015, adopting amendments to the Vail Land Use Plan, pursuant to Section 8-3, Amendment Process, Vail Land Use Plan, to establish the Vail Valley Medical Center Site Specific Redevelopment Master Plan land use category and change the land use designation for the four properties contained within the study area boundaries of the Vail Valley Medical Center Master Plan from Transition to the Vail Valley Medical Center Site Specific Redevelopment Master Plan area, located at 181 and 281 West Meadow Drive and 108 South Frontage Road West/ Lots E, F, and 10 Vail Village Filing 2, and Lot D-2, A Resubdivision of Lot D Vail Village Filing 2, and setting forth details in regard thereto. " Should the Vail Town Council choose to approve Resolution No. 4, Series of 2015, staff recommends the following findings be made as a part of the motion: "The Vail Town Council finds that the conditions of the Town and the Vail Valley Medical Center campus have changed since the adoption of the Vail Land Use Plan. Specifically, the Council finds that the Vail Valley Medical Center Site Specific Redevelopment Master Plan needs to be identified as the guiding document for properties within the study area boundaries. Further, the proposed amendments are in concert with the plan in general as the amendments will help to articulate the land use goals of the Town and can be used to guide decision making around the goals, objectives and policies outlined in the Vail Land Use Plan. " VI. ATTACHMENTS A. Evergreen covenants and exhibit Town of Vail 3/17/2015 Page 6 I - AGREEMENT THIS AGREEMENT is by and between Vail Holdings, a South Carolina general partnership, and Vail Clinic, Inc., d/b/a Vail ip\�) Valley Medical Center, 181 West Meadow ?rive, Vail, Colorado and is dated as of June 29, 1989. Cd PREAMBLES 1. Vail Valley Medical Center (Hospital) has proposed to the Town of Vail. Colorado to expand by constructing additional Hospital facilities and a parking structure (the "Project"). As a condition of approval of the Hospital's present expansion, the Town of Vail may require that the Hospital provide direct access a 10 o to the Hospital's present property from the South Frontage Road. . 2. Vail Holdings (Hotel) presently owns property located between Hospital's property and South Frontage Road, and is willing to grant an easement to the Hospital. for the purpose of providing direct Ll C� access between the Hospital property and South Frontage Road in W 5 return for other bargained for consideration. uo m 3. Hospital is the fee owner of property as described on Exhibit A, attached hereto. N ni 4. Hotel is the fee Owner of property as described on Exhibit. S, attached hereto. LL o C7 NOW, THEREFORE, in consideration of the mutual covenants OL contained herein, the parties agree: my LU 1. Easement. %D J a. Hotel will grant to the Hospital, by a y separate express grant, on or before June 29, 1989, a perpetual U1 O easement and right of way in substantially the form of and as u described in Exhibit C, which is attached to this Agreement and made a part hereof, (the "Easoment"), for the purpose of providing -J direct access to the Hospital's property from South Frontage Road yLa and for the construction of a portion" of Hospital's parking w structure. The Easement shall allot, vehicular and pedestrian w access to the Hospital's parking structure and property from South m M u Frontage Road. a C., a� b. Hospital shall pay all costs of surveyingthe x Hotel property as necessary for the definition and description of 0 s the Easement under this Agreement and all documentary and recording W fees associated with the Easement. F- U) C. If Hospital's parking structure is destroyed & 2 for any reason to such an extent as to not allow use of the park'ing LO a spaces by the Hotel as provided in this Agreement, and the Hospital fails to commence rebuilding or the restoration of the use of the structure within twenty-four (24) months of the date of..•.', 3/17/2015 destruction, this Agreement shall become null and void and the Easement granted in paragraph 1(a) hereof shall terminate. 2. Approvals. Hospital will apply for and seek with all reasonable speed all governmental approvals necessary for the implementation of the Hospital's project. 3. Parking StKjlcture- East -End. a'Am part of its Project, Hospital will construct a parking structure at the east end of its property and on the Easement property. Such structure will have on its northwest corner direct pedestrian and vehicular access to the Hotel's existing grade level (elevation 81631). The parking =r structure will have a staircase on its northwest corner permitting pedestrian access between levels. The parking structure will be designed and built through the use of temporary "knock -out" panels• to allow vehicular access between the Hotel's proposed parking structure and the Hospital's parking structure at the underground level at elevation 6153'. Hotel shall pay for all costs associated with the removal of the knock -out panels at elevation 6153' and the costs of tie-in, weather -seal and all other steps necessary to facilitate or construct access from the Hotel's parking structure at elevations 6153' and 8163'. Hospital may build up to four (4) levels below Hotel's existing grade level at elevation 81631. Underground levels below elevation 8153' may be used for additional parking or other Hospital uses. b. Hospital shall pay the cost of constructing, lighting, paving and landscaping the parking structure and the access to the parking structure from South Frontage Road. All title to the parking structure and all improvements constructed by the Hospital on the land subject to the Easement shall be vested in the Hospital, and Hotel shall have no rights of ownership in such parking structure and improvements. Hospital shall have no rights of ownership in any land owned by the Hotel, except as set forth in the Easement. c. The parking structure will be constructed in general accordance with the schematic plans attached hereto as Exhibit F. d. Hospital shall pay the costs of operation, maintenance, snow removal and utilities for the new parking structure and access ramps to the structure. The Hospital shall maintain appropriate property, casualty and general liability insurance coverage on the parking structure and the Hotel shall be named or included as an additional insured on such policy or policies as its interest may appear. Hotel shall maintain appropriate property, casualty and general liability insurance coverage with respect to its property and operations. !�Vnj L'__;c'i Nk,/aVti J fS'[i L(i* 44 PG ! OF 22, 3/17/2015 4. Parking spaces. a. slue to the loss to the Hotel of twenty parking spaces because of the grant of the Easement, Hospital will provide twenty (20) parking spaces for the use and purposes of the Hotel, its designated employees or guests 24 hours per day in the new east parking structure described above. The 20 spaces shall be located contiguously in such part of the structure .is Hospital shall designate as long as such parking spaces are located on levels $1534, 81631 or 8173$. Hotel may place, at its sole expense, directional signage and parking identification signage. The quantity, size, color, design and placement of such signage shall be subject to the prior approval of the Hospital. b. in addition to the twenty (20) spaces �i t identified above, and upon completion by the Hotel of its next expansion which requires additional parking, Hospital will provide 48 parking spaces in the new parking structure, subject to the w conditions below, for the use and purposes of the Hotel, its designated employees or guests. C... Ths 48 parking spaces described in subparagraph (b) shall be provided only from the hours of 5:30 p.m. until 6:00 a.m. the following day, each day of the year. The parties agree that either Hospital or Hotel may seek an amendment of the Ordinance #7, Series of l9e9 (Special Development District #14) of the Town of Vail governing Ilote7,'s Special Development District to provide that the 48 parking spaces described in subparagraph (b) shall be provided only from the hours of 5:30 p.m. until 3;00 a.m. the following day, each day of the year.. Hotel hereby consents to such an amendment of such ordinance by the Town of Vail, Should the ordinance be so amended by the Town, this Agreement shall be amended automatically to conform thereto. d. The Hospital may require at its expense that access to all 68 spaces by the Hotel, its designated employees or guests, be by parking card, ticket, or other form of identification, authorization or validation, electronic or otherwise. e. The 48 parking spaces provided under subparagraph (b) may, at the Hospital's option, be designated spaces within the parking structure, or may be at any location within the parking structure as long as such parking spaces are located on levels e153', 8163' or 81731. f. Tho parking spaces shall be used only for the parking of automobiles, motorcycles, light trucks or vans, and shall not be used for storage or for the parking of large trucks, buses, limousines, boats, trailers, recreational vehicles, or any other oversized vehicle. g. Hotel shall not be entitled to any further or additional consideration, compensation or payment if any parking spaces provided by Hospital under this Agreement are not used. 4055O6 B-509 P--326 0E./30/8'3 16:1(, PO 3 OF a2 3/17/2015 h. Hotel shall not assign or convey the rights to use the parking spaces under this Agreement to any other person or entityl provided, however, that the rights to use the spaces subject to this Agreement may be assigned or conveyed to any purchaser or lessee of the Hotel or successor in interest to Hotel. i. Except as provided above, Hotel shall be solely responsible for the designation or authorization of all persons, including employees and guests who may use the parking spaces. Under no circumstances shall such persons be considered invitees, express or implied, of the Hospital. N J. When Hotel on-site parking is expanded to 193-� spaces, the 20 spaces provided to the Hotel pursuant to paragraph 4(a) of this Agreement shall be available for Hotel use each day from the Viours of 5:30 p.m, to 6:00 a.m. the following day and shall be available for the Hospital's use from 6:00 a.m. to 5:30 p.m, daily. k. Hotel shall have the right to enter the eastend Parking Structure for the purpose of accessing all parking spaces licensed to Hotel under this Agreement. 1. This Agreement, and the Easement granted pursuant to paragraph 1 shall be terminated by Hotel if Hospital, or any subsequent owner of Hospital's property or the eastend parking structure fails to make available to the Hotel, its herls, successors or assigns, the parking spaces described in paragraph 4, as provided in this Agreement. Before termination of the Agreement and the Easement as provided in this subparagraph (1), Hotel shall give to Hospital and to the record owner(s) of the Hospital's property and of the parking structure (if different from the Hospital) written notice of the failure to make parking spaces available as provided in this Agreement. Such notice shall be provided at lease 30 days in advance of the effective date of any such termination. 5. New Frontage Road Access; S_taaina Area. a. Hotel shall pay all costs of realignment of Hotel's eastern entrance drive as shown on Exhibit D. b. Hospital shall pay all costs of access to its parking structure from south Frontage Road. C. Hospital shall be permitted to use the portion of Hotel's site not subject to the Easement as shown on Exhibit E, attached hereto, for construction staging, materials storage or other functions which are associated with and reasonably necessary for the construction of the parking structure and access ramp. Such area, as defined in the attached Exhibit E, which includes the existing and proposed east Hotel entrance drive will be made available starting April 15 and must be returned to functional and 405506 P-509 P-326 06/30/89 16:16 P13 4 OF 22 3/17/2015 finished form by November 15th of the same year. Throughout the construction process, vehicular access must be maintained to the existing lower level of Hotel's parking structure. The construction site will be enclosed by a painted plywood construction fence, minimum of a feet in height toward the Hotel and the Frontage Road. Hospital will provide signage directing Frontage Road traffic toward the Hotel's existing north entrance. Both fence color and signage will be approved by Hotel, such approval not to be unreasonably withheld. d. Upon completion of construction, the Hospital shall regrade the Hotel site directly adjacent to the parking structure and generally return it to usable condition, including, without limitation, such rough grading as is necessary to return it to the original grade level, allow proper site drainage, and to allow the construction of pedestrian and vehicular access to the ramp at elevation 81631. Hospital shall resurface such area with asphalt paving. The Hospital shall be responsible for restoration of existing landscaping on the Hotel site of all areas disturbed r} by the construction process and shall also be responsible for completion and costs of the landscaping as required by the Town of Q Vail Design Review Board pursuant to the approval obtained by the Hospital. e. Hospital will coordinate with the Hotel so that any interruptions to the utility service of the Hotel necessitated by Hospital's construction are minimized. 6. Future Construction of Hospital. a. Future construction. Any future construction by the Hospital shall be in conformity with the attached Exhibit F and the key thereto. b. Skyalks. Hospital may, as part of any buildout or expansion of its improvements, with the prior written consent of the Hotel, which consent shall not be unreasonably withheld, construct a skywalk or other walkway between enclosed portions of the building. Any such skywalk or walkway shall be harmonious with the architecture of the building, shall not totally obstruct any view corridor created by the height limitations set forth in Exhibit F and the key attached thereto and shall be placed at the south side of the Hospital's building. C. Helipad. Hospital may construct a helipad for emergency transportation use on Area F as shown on Exhibit F. elevation 62161. The deck of the helipad will not exceed In the event a helipad is constructed, Hospital may also build a stairwell and an elevator shaft, which shall have a maximum height of 15' above the top of the roof or maximum elevation of 82231. 405506 B-SO9 0-326 06/30/09 16:16 Pis b or 22 3/17/2015 7. outside storage. All outside storage, shall be screened from view from the Hotel. B. Landscaping of Surface parkjncf. Future surface parking on Hospital's property shall comply with applicable requirements of the Town of Vail for internal landscaping. 9. Mechanical ste S. No mechanical equipment or equipment enclosure or screen shall exceed fifteen feet in height above the agreed upon roof elevations. The total area occupied by the rooftop mechanical equipment and enclosures shall not exceed ten percent of the related roof area. "Mechanical equipment", for purposes of this Agreement, includes rooftop elevator equipment. Mechanical equipment shall be located at least 25' from the edge or parapet of the building. 10. Enforcement; Remedies. This Agreement may be enforced by an action for damages or specific performance, or both. Either party may file suit in any court of competent jurisdiction {1 to seek to enjoin any breach or threatened breach of this Agreement or for a declaration of its rights hereunder. Venue for such action shall be Eagle County, Colorado. 11. Time of the Essence. Time is of the essence of this Agreement. 12. Governing Law. This Agreement shall be governed by the laws of the State of Colorado. 13. Severability. Any provision in this Agreement prohibited by the laws of the State of Colorado or the United States of America or held to be invalid by a court of competent jurisdiction shall be ineffective only to the extent of such provision without invalidating the remaining provisions of this Agreement. 14. Complete Agreement. This Agreement constitutes the complete agreement of the parties hereto, and may not be changed or modified except by another agreement in writing executed by both parties. 15. Representations and Warranties. Each patty represents and warrants to the other that it is duly empowered and has taken all steps necessary to execute this Agreement and that this Agreement is binding with respect to it. 16. Conditional Rescission of Agreement. a. If the Town of Vail fails or refuses to finally approve the Hospital's Project by June 1, 1989, or if any governmental body with jurisdiction over any aspect of the Project, the Easement, or access from or to the South Frontage Road fails or refuses to grant any approval required to carry out the purposes of this Agreement, or imposes any condition precedent to the granting of any approval which, in the opinion of Hospital, is onerous or unreasonable, or if J.R. Steadman, M.D. fails or refuses 405SOG H-509 P-326 06/30/89 its: IG PO G ❑F 22 3/17/2015 0 .yr to sign an agreement by April 200 1989 committing him to relocate his practice to Vail, or if, prior to the commencement of construction of this Project, any other person or entity with an interest in the Project imposes any condition to the construction or financing of the Project which, in the opinion of the Hospital, is onerous or unreasonable, Hospital may rescind this Agreement, and shall then take all steps necessary to release and terminate the Easement, and this Agreement shall become null and void. b. At any time prior to completion of its Project, Hospital may elect to abandon the Project, provided Hotel has not commenced construction on any expansion of the Hotel. In the event of abandonment, Hospital shall give written notice thereof to Hotel, and as soon thereafter as practicable, shall take all steps necessary to release and terminate the Easement, shall restore the land subject to the Easement to its original state, or as close thereto as practicable, and this Agreement shall become null and void. C. If Hospital has not commenced construction of N the parking structure contemplated by this Agreement by ,Tune 1, N 1991, this Agreement shall be null and void and the parties shall IL take all steps necessary to release and terminate the Easement, and to release and terminate any encumbrance created by this Agreement n on any property. (D a 17. License. This Agreement is intended to grant to Hotel a perpetual limited license to park vehicles; nothing in this Agreement shall be construed to be or to have granted to Hotel any interest in the real property of the Hospital or improvements located on the Easement property. 18. Taxes. Hotel shall pay all real property taxes and CO assessments, if any, imposed with respect to the land subject to 6 the Easement. Hospital shall pay all taxes and assessments, if any, imposed with respect to the improvements built on the land LD subject to the Easement. 19. Recordation of Agreement. This Agreement or a a document signed by the parties reflecting certain covenants herein rl may be recorded, at the Hotel's expense, in the office of the Eagle � county Clerk and Recorder. m 6 LI 20. Elevations. A11 references to elevations in this Agreement are to elevations above sea level, and are based upon the X first floor of the Hospital being elevation 8,147' 4" above sea LD level. S 0 T) 21. No OAonsition. Hotel agrees not to oppose, object to, or delay in any way any future Hospital construction expansion if such expansion is in accordance with this Agreement. Hospital shall be entitled to an injunction or restraining order without necessity of bond in the event of a breach of this provision. 22. Binding Effect, This Agreement shall be binding upon the parties, their heirs, successors and assign:. 3/17/2015 23. Vail -National Bank Ilse o Parking Structure. Hotel ., acknowledges and consents to the Hospital constructing up to twelve :? (12) additional parking spaces in the east end parking structure and licensing such additional spaces to Vail National Bank for - consideration which includes the redesign of the Bank's westernmost access so as to facilitate joint access to South Frontage Road with Hospital's parking structure. such spaces may be located on land subject to the Easement, Such spaces shall be specifically assigned to Bank or VNB Building Corp, and shall not affect Hotel's parking under this Agreement. 24. Notices. Any notice required to be given hereunder shall be deemed to have been given when mailed by certified mail, return receipt requested, postage prepaid, addressed as follows, or if hand delivered to the person(s) and addresses below: If to Hospital: Vail Valley Medical Center 181 west Meadow Drive Vail, Colorado 81658 N If to Vail Holdings: Vail Holdings U. o C/o American Credit Services, m Inc. 201 East Broad Street tD a Rochester, NY 14604 With a Copy to: Jay Peterson, Esq. LO P. 0. Box 3149 b Vail, Colorado 82658-3149 or to such other addresses or person(s) as the parties may designate in writing. m 25. Counternarts. 6 This Agreement may be executed in counterparts. Lo VAIL CLINIC, INC., d/b/a VAIL HOLDINGS, a South 0 VAIL VALLEY MEDICAL CENTER Carolina general partnership, I By VAIL VALLEY HOLDING COMPANY, c a Colorado Corporation as General Partner By:I' 1 By: ul Harold Koonce - President 0 President un Board of Directors a Date W2_9W Date: ATTEST: ATTEST: Sea.etaryy secretay 'MP FOREGO' 1 IN59RU!�- 4 S ACKN GlLEDGED BEFORL ME '11115 2j'T11 DAY OF JUNE 19139, BY HAROLD W, �[ : CC �y KOOfICE PRESIDENT OF THE BOARD OF DIRECTORS OF VAIL -iR'otary Public 8 CLINIC, INC., D/A/A VAIL VALLEY MEDICAL CENTER rrC01i11 isslon expires '71 1 97... 3/17/2015 23. Vail National_ hank Use of Parking Structure. Hotel acknowledges and consents to the Hospital constructing up to twelve (12) additional parking spaces in the east end parking structure and licensing such additional spaces to Vail National Hank for consideration which includes the redesign of the Bank's westernmost access so as to facilitate joint access to South Frontage Road with Hospital's parking structure. Such spaces may be located on land subject to the Easement. Such spaces shall be specifically assigned to Bank or VNB Building Corp. and shall not affect Hotel's parking under this Agreement. 24. Mgt_ices. Any notice required to be given hereunder shall be deemed to have been given when mailed by certified mail, return receipt requested, postage prepaid, addressed as follows, or if hand delivered to the person(s) and addresses below: If to Hospital: Vail Valley Medical Center 181 West Meadow Drive Vail, Colorado 81658 If to Vail Holdings: Vail Holdings c/o American Credit Services, Inc. 201 East Broad Street Rochester, NY 14604 With a Copy to: Jay Peterson, Esq. P. 0. Box 3149 Vail, Colorado 82658-3149 or to such otter addresses or person(s) as the parties may designate in writing. 25. Counterparts. This Agreement may be executed in counterparts. VAIL CLINIC, INC., d/b/a VAIL VALLEY MEDICAL CENTER By: Harold W. Koonce President Board of Directors Date: ATTEST: ary 8 BAIL HOLDINGS, a South Carolina general partnership, By VAIL VALLEY HOLDING COMPANY, a Colorado Corporation as General artner By: ry V,.,. President Date: ATTEST: �C secretary 3/17/2015 LD i0 STATE OF t• L ) ) 59, COUNTY OF The foregoing was subscribeda(nd sworn to before me by the person known to me to be r.j�,l( 'fi'. lLljt/'K n Ytga=presicjv7jlon this M1L- day of _ i, : , 1989- of Vail Holdings, a South l Carolinn general partnerhip Witness my band and official seal. My commission expires: &,/ry&j 4) Ic)90 RotarV Public MONIGI T. VilLSON IWART PuBuc, Stalo 01 N.Y., Manor CA. V, UarttniMlon Eicotrm . iD-31 • 16 9 41355OG B— O9 P-326 06/30/09 16:16 PG 10 OF 2 3/17/2015 Exhibit A Exhibit n Exhibit C Exhibit D Exhibit E Exhibit E 405500, N-50'3 P--328 06/:20 3/17/2015 All of Lot of VAIL VTI thoreof re Colorado, t 4+0.5506 a-SN9 P -32C @5/37 3/17/2015 TILL VRKMIOCO LOT 2 owl I VAIL/LLORSNEAD SECOND PLL3116 ACCDPUIMO YO TME PLAT ACCrRUCU OCTOOEA 15, I971 1N eo% 2J1 a PAGE P/0 IG RE(7CPr ION HC, :1760D, TOWN of VAIL C,C'=CET CIMMo0NIN511N UNITS 5-A, 5•1, S -C. 5-D, S -C, I -A, 6-6, {.C, 6-0, 6•91 —F, 6-01 6•H, 1-1. 1•J, 7-A, 7-6, T -C, 7-0. TO6tri66 WE" ALL CG*IWOVI ELEMEMTS VAIL INM COMDOMINIOMI 110AMPLY TACILECK COMOCP11.a U" I AC o']P.pSMO TD THE PLAT REC A090 MAY 29. 1916 [M MM 274 ►T Piet 177 AS XMIFTLOM 150 110710 AMO THE FIPST AMSMiOMEMT k6AO606D 601"Aark I5. 1417 JI: BCC?: OII AT PAOK 121 AS RW&n IOM 110. IS 462 AMD THC COU"t Nl!IM L[CLARATION Of VAIL 500 COMDOMIMIUMI AECWMO NAY 2P, 1471 IN NOON 211 AT PAC[ 611 A0 UCLPTI.7N 00. J6J777. Pi CST AAENLPI@:NT RLCONDED A-'GVST 6. :971 10 PA]OM 23S AT IMar M1 A6 RECEPTION NO 111470 AND 'jf.CONO AREMDMrXT 'JGGkDt0 MOVEN6E0 IS, IS." ;N Bort 262 1T PACE 271 AS kECCPTION YO. I50/62, GUIJCCx T4 THE TL NMS. C4NDI TIOGG, Ntex 0IMOIMS. AYo 0TIPULATION6 TOVTAII:EO T@I L'PY.Sr:, COOOTY r1 CAGLC ."TAT£ OT COLOAADa 405506 E-509 P -3a6 06/30/89 1671.6 145 13 OF 22 3/17/2015 12LIS>M.�ri�' This easement, dated ,Tune 29, 7.989, is from Vail holdings, a south Carolina general partnership ("Grantor") to Vail Clinic, Inc., d/b/a Vail Valley Medical Center, a Texas non-profit corporation ("Grantee',). Grantor, for and in consideration of the execution and performance by Grantee of an agreement dated as of Juno 29, 1989, and recorded in Book , Page , in the records of the Eagle County Clerk and Recorder ("Agreement"), by and between the Grantor and the Grantee, the sufficiency of which consideration is hereby acknowledged, does hereby grant and convey to Grantee an exclusive, perpetual and irrevocable easement and right-of-way over, across and through the real property described on Exhibit A ("Easement Property"), attached hereto and made a part hereof, subject to the terms and conditions of the Agreement, and provided, further, that this easement and all rights hereunder are subject to the terms of the Agreement. This easement, is granted for the purpose of constructing, maintaining and using a vehicular parking structure, a vehicular and pedestrian access ramp and right-of-way, and to provide pedestrian and vehicular ingress and egress between South Frontage Road and the real property owned by the Grantee as described on Exhibit B ("Grantee's Property"), attached hereto and made a part hereof. The easement and right-of-way granted hereby shall run with the land and shall be appurtenant to Grantee's Property. A transfer of legal title to Grantee's Property shall automatically transfer this easement and right-of-way to the transferee of Grantee's Property. Grantor represents and warrants that it has full power and authority to grant this easement and right-of-way, that is well - seized of the Easement Property, and hereby warrants to Grantee all rights in such easement and right-of-way against all persons claiming under Grantor. ATTEST: GRANTOR: VAIL HOLDINGS, a South Carolina general partnership By VAIL VALLEY HOLDING COMPANY, a Colorado Corporation, a General Partner By : vLwei President - 3/17/2015 N (U U. 0 a to a m a m m ti e r� ti LD G CQ srnT1: or V, COU14TY 01.E r a Li C7 The foregoing was subscribed and worn to before me by the Y par;l�'n known to me to be �/ i1t ._ _5%`t�• day of r on this 1989. Witness my/hand and official seal. My commission expires:_ ' al, /W 9C Nota Pubiic MdNdC.4 T. WILSW NOWAY PUBLIC, State of .�Y.. Monrae r... MY Cammisslon FxpIjn -I2-'JL is 405506 P-tWU P-326 OG/30/139 15:iG RG 15 OF 22 3/17/2015 E:4EEIi3IT "A" L"s t7 TO F,ASDIENT DATED JUNE 29, 1989 BTVgEEN VAIL HOLDINGS, A SOUTH CAROLINA GENERAL PARTNERSHIP AND VAIL CLINIC, INC., D/B/A VAIL VALLEY M01CAL CENTER, A TF—VAS NON-PROFIT CORPORATION WHAT PART OF LOT 2, BLOCK 1, VAIL LIONSHEAD SECOND FILING, ACCORDING TO THE MAP THEREOF RECORDED IN BOOK 221 AT PAGE 990 IN THE OFFICE OF THE EAGLE COUNTY, COLORADO, CLERK AND RECORDER, DESCRIBED AS FOLLOWS: BEGINNING AT THE SOUTHEASTERLY CORNER OF SAID LOT 2, THENCE, ALONG THE SOUTHERLY LINE OF SAID LOT 2, NORTH 79 DEGREES 41 MINUTES 13 SECONDS WEST 177.31 FEET; THENCE, DEPARTING SAID SOUTHERLY LINE, NORTH 49 DEGREES 10 MINUTES 01J SECONDS EAST 26.72 FEET; THENCE NORTH 6 DEGREES 54 MINUTES 46 SECONDS EAST 50.96 FEET; THENCE SOUTH 85 DEGREES 50 MINUTES 00 SECONDS EAST 53.59 FEET TO THE NORTHEASTERLY LINE OF SAID LOT 2'; THENCE THE FOLLOWING TWO COURSES ALONG SAID NORTHEASTERLY LINE: 1. SOUTH 38 DEGREES 35 MINUTES 31 SECONDS EAST 21.29 FEET 2. 103.33 FEET ALONG THE ARC OF A CURVE TO THE LEFT, HAVING A RADIUS OF 469.30 FEET, A CENTRAL ANGLE OF 12 DEGREES :30 MINUTES 53 SECONDS, ANL' A CHORD THAT BEARS SOUTH 54 DEGREES 05 MINUTES 06 SECONDS EAST 103.12 FEET; THENCE, ALONG THE EASTERLY LING, OF SAID LOT 2, SOUTH 10 DEGREES 1S MINUTES 47 SECONDS WEST 20.42 FEET TO THE POINT OF BEGINNING. 405,0£ LH --509 P --32F, OG/30/1-33 1£:16 P6 16 O c_ 3/17/2015 3/17/2015 3/17/2015 1405506 B-509 P-326 06/30/89 16%16 PG 19 OF 22 wfolonsommi mm 3/17/2015 3/17/2015 w KEY TO PLAN EXHIBIT I^ res Area A, as designated in the Plan, is intended to serve as a landscaped buffer area between the Hotel property and future improvements upon Hospital property. significant landscaping for the purposes of buffering both vehicles and buildings shall be added in this area and shall be phased in accordance with adjacent improvements upon the property. cTi L' s C2 If and when a building of any type is constructed with Area S, the grade within Area A shall be brought to the same level as the adjacent grade upon Vail Holdings' property and continued at the same grade or higher, if necessary, to the top level elevation of the north wall of the building. The purpose shall be to provide an "earth -sheltered" or buried effect of the north wall of the building. Area B: The elevation of any structure constructed with Area B shall not exceed 8155. If such structure is a parking structure, the elevation of the parking deck will not exceed 8155' above sea level, not including screens or parapets. Area C: The elevation of any structure constructed within Area C shall not exceed 8165, if constructed as a parking garage, or 8178' if constructed as an office building, excluding mechanical equipment. Area D• The elevation of any structure within Area p shall not exceed 82081. Area E: Any structure within Area E shall not exceed 8178', provided that if Area F is built not to exceed 81941, then Area E may be constructed not higher than 81941. Area F; Any structure within Area F shall not exceed 8208'. If Area E is built to exceed 81781, then the maximum height within Area F shall not exceed 81941. h s i'IlE H t7N 3 N-;lc6 J 9 t,: 7l PH 2:_ U= 22 10 3/17/2015 Area G The elevation of any structure constructed within Area G shall not exceed 6173; with the structure sloping down from 8173' in the north portion of Area G to 81G8i in the south portion. These elevation limits shall not include any covered stairway or elevator shaft at the top level of the structure. Area H• The elevation of any structure constructed within Area H O shall not exceed 81781, with the structure sloping down from 8178' U in the south portion of Area H to 6173+ in the north. Area 1: Area I shall be landscaped by the Hospital at the time of construction of improvements to Area G and shall be in accordance with plans approved by the Hotel and the Town of Vail. Area Area J shall be utilized for landscaping, surface parking, vehicular circulation, and the current ambulance garage. No improvements which increase the height of the current ambulance garage shall be permitted without consent of Vail Holdings. All surface parking shall comply with applicable Town of Vail regulations regarding interior landscaping. 3/17/2015 LoT 2. BLOCK "LAI"E+Q lbw FLM Y ',EVfle.",GFFh LtDC9 A" 'F►1L LM. 8 THE MAIL IN%. WC"j ' . i s5 I I 1 •(; EAS' ry 1T V FAG I W -- I /A — M I OUI 1 I I F �C T — I ' ` PL T I I T. I'. N REA Ca wyY4 ��af.y�u ----- _ STk_iCTU` = ? LOT F i � r IM3 wcMk fra rrr rli - b�lh �r -- ,� pJ Pf rrMi I 1 � l 1978 BUILDING US BANK BUILDING �I • . I �i' 1 DING -sTeux rF Flu '4i AAFkEA F �r NuTAR Edi EI7 MI�WSUMAINGM RE NOT TO + EXCEED 2ADDrr STORES � - -.-__-- -__- LOT 5rw 0w GF xwL? �Hd *6,GWSF4L FLOOWLATE, 0 n ; I j 2Q49UILDING 197E BUILDING 196# BLILDIN I� I f� 99FORIf I -STORY 3STcfLY -E 4 UM FLO(RPLATEIS ;5#AAL H1V5 CD 1�{ �'+t �' \ ti i I CI -I ii'i ii#31151 ili ii iii[71 - o o d L---.11 r� r-� ry' ry� rrrrrr iii------��� r- L_"�, i Rf 11Af r1T1119f7iFllff� MFM" I Eli - 3/A.7W201 v FJnlvE R.O.w.) LIST RESOLUTION NO. 3 Series of 2015 A RESOLUTION ADOPTING THE VAIL VALLEY MEDICAL CENTER SITE SPECIFIC REDEVEOPMENT MASTER PLAN DATED MACH 17, 2015 AS AN OFFICIAL ELEMENT OF THE VAIL LAND USE PLAN AND AS A VALID PLANNING DOCUMENT TO BE USED TO GUIDE REDEVELOPMENT AND GROWTH IN THE VAIL VALLEY MEDICAL CENTER SITE SPECIFIC REDEVELOPMENT MASTER PLAN STUDY AREA BOUNDARIES, AND SETTING FORTH DETAILS IN REGARD THERETO. WHEREAS, Section 3-2-6A, Function, Vail Town Code, provides that the Planning and Environmental Commission shall make and adopt a Master Plan for approval by the Town Council for the physical development of the town; and WHEREAS, the Vail Valley Medical Center Site Specific Redevelopment Master Plan was developed through extensive participation by the public, Planning and Environmental Commission, and Town Council; and WHEREAS, the Vail Valley Medical Center Site Specific Redevelopment Master Plan is a reflection of the goals, desires, and objectives of the citizens of the Town of Vail for the long term planning of the development of the Vail Valley Medical Center campus; and WHEREAS, the Vail Valley Medical Center has developed the Vail Valley Medical Center Site Specific Redevelopment Master Plan in conjunction with the Town of Vail in order to ensure the ability to provide for the long term growth of the healthcare facility; and WHEREAS, the relocation of the emergency helipad to an on-site location has been thoroughly reviewed by qualified experts and has been found to meet or exceed prescribed FAA regulations and meet the long term emergency helipad needs of the community; and WHEREAS, the Vail Valley Medical Center Site Specific Redevelopment Master Plan is consistent with the adopted goals, objectives and policies outlined in the Vail comprehensive plan and advances the development objectives of the town; and WHEREAS, the Vail Valley Medical Center Site Specific Redevelopment Master Plan is compatible with and suitable to adjacent uses and appropriate for the surrounding areas; and WHEREAS, the Vail Valley Medical Center Site Specific Redevelopment Master Plan promotes the health, safety, morals, and general welfare of the town and promotes the coordinated and harmonious development of the town in a manner that conserves and enhances its natural environment and its established character as a resort and residential community of the highest quality. Resolution No. 3, Series of 2015 3/17/2015 WHEREAS, the Town of Vail Planning and Environmental Commission has held a public hearing on the Master Plan adoption January 26, 2015, and has forwarded a recommendation of approval with modifications of the Master Plan adoption to the Town Council; and WHEREAS, the Town Council finds that the Vail Valley Medical Center Site Specific Redevelopment Master Plan is an appropriate long range planning document guiding growth and development within the Vail Valley Medical Center study area as set forth in the document; and NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF VAIL, COLORADO: The Vail Valley Medical Center Site Specific Redevelopment Master Plan, dated March 17, 2015, is hereby adopted. The Vail Valley Medical Center Site Specific Redevelopment Master Plan is hereby adopted as an official element of the Vail Land Use Plan and shall be utilized to guide growth and redevelopment activities in the Vail Valley Medical Center study area. INTRODUCED, READ, APPROVED AND ADOPTED this 17th day of March, 2015. Andrew P. Daly, Mayor, Town of Vail ATTEST: Patty McKenny, Town Clerk Resolution No. 3, Series of 2015 3/17/2015 RESOLUTION NO. 4 Series of 2015 A RESOLUTION AMENDING A CERTAIN SECTION OF THE VAIL LAND USE PLAN TO ALLOW FOR THE ADDITION OF THE VAIL VALLEY MEDICAL CENTER SITE SEPCIFIC REDEVELOPMENT MASTER PLAN LAND USE CATEGORY, AND AMENDMENTS TO VAIL LAND USE PLAN MAP, AND SETTING FORTH DETAILS IN REGARD THERETO. WHEREAS, on November 18, 1986, the Vail Town Council (the "Town Council") adopted the Vail Land Use Plan (the "Master Plan"); and WHEREAS, the Master Plan was initiated by the Town of Vail to direct future land use decisions within the Town of Vail; and WHEREAS, Section 8-3, Vail Land Use Plan, outlines a procedure for amending the Master Plan; and WHEREAS, pursuant to Section 8-3, Vail Land Use Plan, the Community Development Department has proposed an amendment to the Master Plan; and WHEREAS, the Town of Vail Planning and Environmental Commission has held a public hearing on the proposed amendment on January 26, 2015, and has forwarded a recommendation of approval of the amendment to the Town Council; and WHEREAS, the Vail Valley Medical Center Site Specific Redevelopment Master Plan was adopted by Town Council through the approval of Resolution No. 3, Series of 2015, to regulate and guide redevelopment within the area proposed for amendment; and WHEREAS, the purpose of this amendment is to amend the language and map of the Master Plan to allow for the incorporation of the Vail Valley Medical Center Site Specific Redevelopment Master Plan land use category; and WHEREAS, the Town Council finds that the proposed amendment improves and enhances the effectiveness of the Master Plan and positively affects the goals, objectives, and policies prescribed by the Master Plan. NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF VAIL, COLORADO: 1. The Town Council of the Town of Vail hereby amends the Vail Land Use Plan as follows: The amendments to the text of the Vail Land Use Plan are indicated in BOLD ITALICS (additions) and cT iKET4RO G i,ALICco (deletions). (in part) Resolution No. 4, Series of 2015 3/17/2015 VVMC MP — Vail Valley Medical Center Site Specific Redevelopment Master Plan Included in this category are those properties which are identified as being within the Vail Valley Medical Center Site Specific Redevelopment Master Plan study area boundaries. Properties located within this land use category shall be encouraged to redevelop consistent with the Master Plan in order for the Vail Valley Medical Center to remain a viable and modern facility providing long term quality health care to the community. The range of uses and activities appropriate in the VVMC MP land use category may include healthcare facilities, professional and business offices, emergency services, emergency helipads, parking and loading/delivery facilities/structures, public utilities, accessory eating and drinking uses, and accessory uses commonly associated with healthcare facilities. Exhibit A (attached) depicts the portion of the existing Vail Land Use Plan Map to be amended through this Resolution. The parcels within the white boarded area will be regulated by the Vail Valley Medical Center Land Use Category. INTRODUCED, READ, APPROVED AND ADOPTED this 17th day of March, 2015. Andrew P. Daly, Mayor, Town of Vail ATTEST: Patty McKenny, Town Clerk Resolution No. 4, Series of 2015 3/17/2015 f Area of Proposed Amendment to AilLand Use Plan. k Ark NQwkt UJ �y..--- _ t ,a —L__L Vail Land Use Plan Amendment Proposal Vail Valley Medical Center Resolution No. 4, Series of 2015 Feet 0 125 250 Subject Property Th, map nas created by Ne Town of Vail GIS Team. Use of this map should be for general puryosee only. The Town of Vail d— not warrant the accuracy of the information —Wi-d herein. where shown, parcel line work is app,bm—) Last Modified: January 19, 2015 TOWN OF VAR Vail SITE SPECIFIC REDEVELOPMENT MASTER PLAN AN ELEMENT OF THE VAIL LAND USE ADOPTED ON MARCH 17, 2015 BY RESOLUTION 3, SERIES OF 2015 3/17/2015 2015 Vail Valley Medical Center Site Specific Redevelopment Master Plan Prepared for: The Town of Vail Prepared by: Vail Valley Medical Center ACKNOWLEDGEMENTS: Vail Town Council Andy Daly, Mayor Ludwig Kurz, Mayor Pro -tem Jenn Bruno Dave Bugby Dave Chapin Greg Moffet Margaret Rogers Town of Vail Department of Community Development Town of Vail Department of Public Works Vail Planning and Environmental Commission Henry Pratt, Chair Webb Martin Dick Cleveland Luke Cartin Pam Hopkins Michael Kurz John Rediker January 2015 3/17/2015 VVMC Site Specific Redevelopment Master Plan TABLE OF CONTENTS 1 Introduction 1 2 Background on VVMC 3 3 Master Planning Process and Master Plan Goals 7 4 Overview of Expansion Plans and Design Considerations 11 5 VVMC's New "Front Door" Meadow Drive, Loading/Service 19 6 Traffic/South Frontage Road 22 7 Parking 26 8 Emergency Helipad 29 9 Other Considerations 32 10 Potential Land Exchange with Evergreen Lodge 36 APPENDIX: • Traffic Impact Study, TurnKey Consulting LLC, Sep- tember 30, 2014 • Delivery/Service Vehicles on Meadow Drive, TurnKey Consulting LLC, October 10, 2014 • Preliminary Heliport Feasibility & Design Study Re- port, HeliExperts International LLC, October 21, 2014 (amended January 15, 2015) • VVMC Frontage Road Access Analysis of interim Frontage Road conditions, TurnKey Consulting LLC, January 12, 2015 TEAM: AW-BRALI N .TurnKey Owners: Vail Valley Medical Center a„ consulr+��: qac Architect: Heery International Vail Valley Medical Center Planning Consultants: Braun Associates, Inc. [EXPERTS INTERNAT40HAL u.c. , Traffic: Turnkey Consulting, LLC Helipad: Heli Experts International, LLC January 2015 3/17/2015 VVMC Site Specific Redevelopment Master Plan 1. INTRODUCTION Since its establishment in 1965, Vail Valley Medical Center (VVMC) has grown into one of the world's most advanced mountain hospitals, providing Olympic -quality sports medicine, leading evidence -based research, modern cancer care and extensive cardiology capabilities. While the medical care and services provided by VVMC are outstanding, the hospital's infrastructure is due for modernization. VVMC is at an age and condition where it must be modernized to meet the challenges of modern medicine and to ensure the facility provides medical staff with the resources necessary to offer the utmost in quality health care. The Vail Valley Medical Center Site Specific Redevelopment Master Plan (the Master Plan or the Plan) establishes a vision for how VVMC will respond to these challenges and in doing so addresses a multitude of operational, clinical, and technical requirements that are not being met by the existing facility. In addition, an equally important element of the Master Plan is how it addresses important neighborhood and community goals. r� Lionshead Master Plan �` =< Study Area P d The Master Plan provides a general direction and framework for how VVMC will redevelop in the future. It has been prepared with extensive input from physicians and staff, neighbors, the community at large, review boards and Town of Vail staff. Information provided herein is intended to demonstrate how future expansions will integrate with existing VVMC functions and the surrounding neighborhood and how, at a general level expansion plans will conform to applicable Town development standards. Bordered on the west by the Lionshead Master Redevelopment Plan and on the east by the Vail Village Master Plan, the VVMC Site Specific Redevelopment Master Plan will provide direction for a key community -oriented property located mid -way between Vail's two villages. The Master Plan has been prepared with a focus on addressing both internal and external goals or "drivers". Internal goals generally address the viability and sustainability of the campus, VVMC's goal of providing quality health care to the community VVMC Master Plan Study Area Vail Streetscape Master Plan Study Area Fig.1 - The VVMC Master Plan area is strategically located between the Lionshead and Vail Village Master Plan areas. Vail Village Master PIan Study Area January 2015 3/17/2015 111 VVMC Site Specific Redevelopment Master Plan 1. INTRODUCTION and the specific operational and clinical requirements of the campus. External goals generally address how VVMC responds to broader neighborhood and community considerations. It is often the case that internal and external goals overlap. Internal and external goals are discussed in greater detail in Chapter 3 of this plan. The underlying role of this Master Plan is to establish expectations for the planned redevelopment of VVMC and in doing so provide a basis for the Town's review of future development proposals. While information provided in this Master Plan is fairly general in nature, the Master Plan does establish many specific parameters for the future expansion of VVMC. Far more detailed information on the design, operation and management of future hospital development will be provided during subsequent steps in the Town's development review process. Detailed design and operational plans for hospital expansions that are deemed to conform to applicable elements of this Master Plan will have a greater expectation of project approvals than those that do not. The Master Plan will be used by the Town's Planning and Environmental Commission (PEC), the Design Review Board and the Town Council when reviewing future VVMC expansion plans. A pivotal step in the Town's review process will be the PEC review of Conditional Use Permit (CUP) applications. This Master Plan establishes parameters on a variety of development related considerations. Foremost among them are project design, parking, delivery and service, traffic, and the emergency helipad. As such, this Master Plan is the primary tool to be used by the Town in evaluating the merits of future expansion plans. In addition to this Master Plan, the Town's development standards, zoning considerations and CUP review criteria will also be considered in the review of expansion plans. January 2015 17/2015 The Vail Valley Medical Center Site Specific Redevelopment Master Plan has been adopted as an element of the Vail Land Use Plan by Resolution No. 3, Series of 2015, following a recommendation from the PEC. The Plan has been prepared to provide guidance specific to the planned expansion of the campus. As such the effective life of this Master Plan is five to seven years. It is likely that after completion of this expansion that medical technologies or practices will evolve, the need for new facilities will be identified or new ideas not addressed by this Plan will arise. Amendments shall be considered in accordance with the Amendment Process as outlined in the Vail Land Use Plan. Factors to consider in any amendment proposal include: 1. How conditions have changed since the Plan was adopted, 2. How the Plan is in error, or 3. How the addition, deletion or change to the Plan is in concert with the Plan in general The area governed by this Master Plan is depicted on Figure 2 below. VVMC �1 2 - VVMC Site Master Plan Study Area. VVMC Site Specific Redevelopment Master Plan 2. BACKGROUND ON VVMC EVOLUTION OF VVMC VVMC began as a clinic in 1965 to support a then fledgling ski resort and since that time has grown at a level commensurate with Vail and surrounding communities. Today, VVMC is comprised of several healthcare campuses located throughout Eagle County and provides healthcare services to both residents and visitors of the Rocky Mountain region of Colorado. VVMC's main hospital campus, located in the Town of Vail, provides an essential service to the Vail community and the surrounding region. VVMC has grown into a major economic driver in Vail and Eagle County, helping to diversify and balance an otherwise highly seasonal economy. With more than 850 employees, VVMC is the second largest employer in Eagle County. This consideration alone has a very significant economic impact throughout the community. As documented by two studies, VVMC and its partners who practice at the Vail Campus have a direct economic impact to Vail. A Vail Valley Medical Center Economic Impact Analysis was completed by BBC Research and Consulting in 2009. The direct annual economic impact of VVMC-related spending in Vail was over $5 million, which included retail and restaurant spending by of the Clinic and Institute generate over $25 million annually to Town of Vail businesses. VVMC, the Steadman Clinic and Institute have a direct economic impact of more than $30 million annually. This is in addition to the annual on-site economic activity at VVMC. The majority of this economic activity throughout Vail is from the large number of "destination patients" drawn to Vail by the Steadman Clinic. In 2009 the Clinic served 10,500 patients. 4,600 of these patients involved surgeries, of which nearly 3,000 were destination patients. On average these patients made three trips to Vail, brought 2.25 people and stayed 4 days, equating to over 80,000 visitor nights in lodging properties. Spending on lodging, meals and retail from these visitors represent a significant portion of the Town of Vail economic activity generated by The Steadman Clinic and Institute. The building that housed the original Vail Clinic still exists at the southeast corner of the campus and is one of the various wings of the hospital that no longer meet contemporary healthcare requirements. Since the original clinic was constructed the following expansions have occurred: employees, employee -residents, patients and their families. This A 1971 addition to house support services report identified other notable benefits of VVMC beyond direct A 1978 addition that houses the current Emergency and economic stimulation. Foremost among these is the high-quality Imaging Departments healthcare being provided in a rural, resort area, giving Vail and The 1987 West Wing, which was subsequently expanded Eagle County a competitive marketing advantage over other in 1990, and accommodates the Patient Care Unit, mountain communities, including real estate sales implications. Intensive Care Unit, and the main VVMC Surgery Department In April of 2010, BBC Research and Consulting completed an A 2001 two-story addition to the central wing of the Economic Impact of The Steadman Clinic and the Steadman hospital, which included a replacement of the Women & Philippon Research Institute on the Town of Vail. Operations Children's Center, and construction of Vail Valley Surgery January 2015 3/17/2015 131 VVMC Site Specific Redevelopment Master Plan 2. BACKGROUND ON THE VVMC Center (VVSC), and The Steadman Philippon Research Institute (SPRI) In 2005, VVMC acquired the US Bank Building and since that time has been converting it to a medical office and administrative support facility for VVMC EXISTING BUILDINGS AND FACILITIES VVMC is an aging facility. Other than the Women & Children's Center and Vail Valley Surgery Center (13 years old), all other buildings within the campus are at least 24 years old, with some areas nearly 45 years old. There are many implications from the condition of these older buildings: The buildings' basic mechanical and electrical systems are nearing the end of their useful life, requiring higher levels of maintenance and uncertainty in service. In many areas of the hospital existing spaces no longer support the most efficient and appropriate setting for patient care. This is largely a result of the evolution in healthcare from a traditional inpatient type of delivery, to more outpatient procedures. This evolution has created the need for different types of medical facilities that are difficult to achieve in older buildings. Over time, new services and facilities have been added wherever the hospital can find space, sometimes causing disjointed functional relationships between types of services and patient's access to them. Higher levels of care require additional staff, medical equipment, and supplies. All of these factors have created extremely cramped conditions throughout the hospital. Over the past ten years VVMC has undergone a series of studies to determine the best long-term use and configuration of its Vail campus. Although one of the earlier studies had suggested that VVMC consider relocating most of its acute care functions to a new site in Eagle County, the VVMC Board of Directors has concluded that the main hospital must remain in Vail. The Vail Town Council has also strongly stated their support for VVMC to remain in Vail. This Master Plan was, in part, initiated to address sweeping changes in the healthcare industry, but also to ensure that VVMC remain in Vail, with a sustainable strategy to meet the long-term needs of the community. EXISTING SITE CONDITIONS AND SURROUNDING USES VVMC is located on three parcels of land that total 4.57 acres. The site is bordered on the north by South Frontage Road and on the south by West Meadow Drive. VVMC is located in the center of a transitional area between Vail Village and Lionshead. Existing land uses surrounding VVMC are depicted on Figure 3 found on the following page. Vehicular access to VVMC is provided by South Frontage Road and West Meadow Drive. South Frontage Road provides access to an employee parking structure located at the northeast corner of the campus and to the US Bank building. West Meadow Drive provides access to patient and guest parking at the west end of the campus and to loading/service facilities located at the southeast corner of the campus. Regional bus service is provided along South Frontage Road and Town of Vail bus service is provided along West Meadow Drive. West Meadow Drive also provides an important pedestrian connection between Vail Village and Lionshead. January 2015 3/17/2015 141 VVMC Site Specific Redevelopment Master Plan 2. BACKGROUND ON THE VVMC — EXISTING LAND USES Low Density Residential �Ni o t Acc ty Rctsodaidenteal I Resort Aeec�mnda tiaras MCommercial MPubhcOpen Space I'u61ie J=Ef}pen SpacePark VVMC Master PlanI -. XA Foisting U-4 Use ViiL [alonda. Fig. 3 - Existing land uses surrounding VVMC. A portion of VVMC's surface parking lot at the southwest corner of the campus is actually located on Lot 10, an adjoining lot which is owned by the Town of Vail. Via separate agreement, the Town utilizes parking spaces on Lot 10 (for use by the Vail Library), which are accessed via the VVMC entry drive. The property's zoning and covenant restrictions are discussed in Chapter 9 of the Master Plan. Existing site conditions are depicted on Figure 4 found on the following page. January 2015 3/17/2015 151 VVMC Site Specific Redevelopment Master Plan a 8USIVEHI+CLLO, TRAFFIC *� � PIATIENI ALCII: AMBULANCE ACCESS Fig. 4 - Existing Site Conditions. 2. BACKGROUND ON THE VVMC - EXISTING CONDITIONS 4. . H-� -, 4 so} o-- 40 41 so OF Jff M=p STAFF r P PARKING — �. —LOADIMG}SERV'ICE ACCESS January 2015 3/17/2015 161 VVMC Site Specific Redevelopment Master Plan 3. MASTER PLANNING PROCESS AND MASTER PLAN GOALS THE MASTER PLAN PROCESS VVMC has spent nearly two years developing a master plan for the Vail campus. This process involved extensive collaboration with their consulting team, staff, the VVMC Advisory Commit- tee, the Executive Team and Board members. The Vail com- munity and Town of Vail staff were also involved in this planning process. Master planning for a medical center is unique to other land development master planning processes. A master planning effort for a hotel or commercial development may typically involve defining the potential "building envelope" of a site and then working to "fill the envelope" with buildings. Master plan- ning for Vail's hospital was based on a strategic, "inside -out" approach, rather than "outside -in" This is defined as a method for determining the real operational needs of the hospital, and then responding to those needs with the physical plan. An underlying theme for the expansion plans envisioned for VVMC is the "decompression" of spaces — to provide larger or more efficient spaces for medical services that are designed specifi- cally to improve healthcare services (as opposed to increasing capacities of such spaces). Another major influence in the master planning process that is unique to medical centers, and specifically to VVMC, is sequenc- ing of construction. It is essential that construction can be sequenced without disrupting on-going patient care. For exam- ple, because the western -most portions of the campus include the most serviceable buildings, these areas will be expanded in initial construction and the older buildings on the east side of the campus will be addressed after west wing improvements are completed. The Master Plan process was organized and executed in five major stages: 1. Project initiation, confirm goals, drivers, and LEAN Process improvement 2. Analysis of existing facilities, site issues, and operations 3. Develop Master Plan level space requirements/ projections 4. Develop conceptual Master Plan alternatives 5. Finalize the Master Plan and define a road map for future implementation. Master Planning Process Activity 1 Activity 2 Activity 3 Activity 4 Activity 5 Prgecl Inmation Facilities tnventorty Master plan Space Master plan haler Ka, Confirm Goals7' nw sl and EvNuation projections! Wlemal ves sdulron LEM Process Imprarernei,t January 2015 3/17/2015 171 VVMC Site Specific Redevelopment Master Plan 3. MASTER PLANNING PROCESS AND MASTER PLAN GOALS MASTER PLAN GOALS AND OBJECTIVES A key step in Stage 1 was identifying the major goals and objec- tives for the project. This was accomplished through collabora- tive work sessions with the entire planning team. The goals and objectives addressed internal, external, operational and eco- nomic considerations, and were prioritized and categorized in the following areas: Site Planning Major changes to the layout and design of VVMC, including, but not limited to, a new main entrance and a new Emergency Department, improving loading facilities, expanding parking and consideration of the helipad location were addressed in this category. 2. Functional/Organizational These goals and objectives primarily addressed internal considerations and identified a number of improvements to the organization and overall efficiency of the campus. 3. Master Planning This focus of goals and objectives was to ensure that the Master Plan included flexibility to respond to future conditions and implementation strategies. 4. Economic Sustainability, operational costs, long-term maintenance and energy costs and implementation strategies were some of the internal goals and objectives addressed in this category. Each of these four categories included five or more statements that articulated specific goals to be addressed in the Master Plan. At the conclusion of this process the following ten goals were identified as the primary goals and objectives to be addressed in the future expansion plan of VVMC: • Relocate the main entrance to VVMC to South Frontage Road • Modify service vehicle access to a concealed loading zone • Relocate Emergency Department and ambulance traffic to South Frontage Road • Relocate helipad with direct connection to Emergency Department, and with sensitivity to neighbors • Provide adequate and convenient parking for patients, visitors and staff • Improve operational efficiencies through proper sizing and adjacencies • Accommodate patients in the most appropriate setting (and with privacy) • Optimize access and way -finding for patients and visitors • Create a flexible framework to accommodate future unforeseen changes • Accommodate appropriate medical office space on campus While most of the goals and objectives identified above are inter- nal to how VVMC operates, a number of critical external consid- erations were also identified during the master planning process. Many of these same external considerations were identified by Town of Vail staff as "issues or considerations" to be addressed during the master planning process. January 2015 3/17/2015 181VVMC Site Specific Redevelopment Master Plan 3. MASTER PLANNING PROCESS AND MASTER PLAN GOALS Town of Vail identified the following 13 development objectives to be addressed in the VVMC Master Plan: 1. Helipad/emergency air service to the hospital site. 2. On-site loading and delivery facilities 3. Ambulance access to and from the site. 4. Vehicle access that uses South Frontage Road for primary access. 5. Minimize vehicle trips on West Meadow Drive 6. North/south pedestrian circulation through the site. 7. Middle Creek riparian corridor. 8. Provide on-site parking in full compliance with the parking requirements. 9. Define appropriate location for vehicle access off of South Frontage Road. 10. Potential for VVMC use of Lot 10 and/or the Town's municipal center site. 11. Zoning considerations. 12. Identify future growth and expansion opportunities to ensure the community, long-term healthcare needs are met. 13. Screening of mechanical equipment. VVMC's goals and objectives for the expansion of the campus align directly with the thirteen objectives that have been raised by the Town. The manner in which VVMC expansion plans implement or address master plan goals and the issues raised by the Town are described in subsequent chapters of the Plan. Where appropriate, discussion of specific elements of the Mas- ter Plan begins with a statement describing the underlying goal to be addressed by expansion plans. In some cases the Mas- ter Plan includes a variety of potential solutions for how a par- ticular goal may be achieved. In other cases the Plan outlines fairly specific solutions to how a particular goal is achieved. In either case, final decisions on specific improvements to be implemented by expansion plans will be determined during the PEC's review of CUP applications. It is assumed that specific development plans proposed for VVMC will reflect the solutions outlined in this Plan. Howev- er, it is not the intention of this Master Plan to limit flexibility or to otherwise preclude potential solutions (not included in this Plan) for achieving the goals of this Master Plan. Alterna- tive solutions for addressing specific elements of expansion plans may be considered by the PEC during the review of CUP applications provided they appropriately address the goals for specific elements of the plan and the overall goals and objec- tives of this Master Plan. Proposals deemed to conform to applicable elements of this Master Plan will have a greater expectation of obtaining project approvals than those that do not. VVMC AND EVERGREEN LODGE POTENTIAL LAND EXCHANGE The idea of a potential land exchange between VVMC and Evergreen Lodge evolved during the Town's deliberation of this Master Plan. This discussion occurred for a number of reasons - the Lionshead Redevelopment Master Plan includes a section on the Evergreen Lodge which discusses the poten- tial for a land exchange with VVMC, the two properties share a significant common boundary, and the adjacency of these two large parcels all raise the question of how a land exchange and/or coordination between these two properties could ben- efit the redevelopment of this area of Vail. January 2015 3/17/2015 191 VVMC Site Specific Redevelopment Master Plan 3. MASTER PLANNING PROCESS AND MASTER PLAN GOALS VVMC and Evergreen Lodge have evaluated the potential of a land exchange and concluded that a number of benefits to both properties and to the broader community could be realized by exchanging portions of their properties. Chapter 10 of this plan describes the basic elements of a potential land exchange, summarizes elements of VVMC's expansion plans that would be influenced by an exchange and addresses how decisions on the land exchange relate to the overall time line for expansion of VVMC. While a land exchange with the Evergreen Lodge is a concept that has potential, final decisions have not been made on whether an exchange will occur. For master planning purposes the land exchange is presented as a "master plan alterna- tive" for VVMC and final decisions on the land exchange will be made in the future. This master plan presents two alternatives for VVMC's future expansion - a "non -land exchange" alterna- tive and a "land exchange" alternative. With the exception of Chapter 10, the balance of this master plan is based on the assumption that there will not be a land exchange. Chapter 10 addresses how VVMC expansion plans could change with a land exchange. Both alternatives present viable options for the future rede- velopment of VVMC and each alternative is equally capable of achieving the Town's development objectives for this area of Town. January 2015 3/17/2015 1101 VVMC Site Specific Redevelopment Master Plan 4. OVERVIEW OF EXPANSION PLANS AND DESIGN CONSIDERATIONS This section of the Master Plan provides an overview of: Building expansions planned for VVMC The main "influences" in the overall site planning of the project Architectural/site design and planning considerations relative to VVMC expansion plans EXPANSION PLANS AND IMPROVEMENTS VVMC currently has +/-207,000sf of gross floor area (exclusive of parking garages). Expansion plans will increase square footage by just under 50%, with the total square footage of the campus growing to +/-300,000sf. Expansions will occur in three primary areas — additions to the West Wing, construction of an entirely new East Wing and construction of a new helipad building on the north side of the campus along South Frontage Road. West Wing Expansion The focal point of the +/-45,000 sf expansion planned for the West Wing is the addition of a new fourth floor. This new floor will provide space for The Steadman Philippon Research Institute and The Steadman Clinic. Smaller multi-level expansions are also planned at the south and west sides of the West Wing. In addi- tion to new square footage, interior spaces throughout the West Wing will be re -organized and provide increased space for surgery suites, Howard Head Sports Medicine, a Cardiac Catheterization Lab and other uses. Refer to figure 8 on page 15 for a graphic rep- resentation of the West Wing Expansion. IR�IMmayi91i The existing East Wing of the hospital will be demolished and replaced with a new building of +/-45,000 sf. Located below this new building will be a multi-level parking structure which will be accessible from South Frontage Road and will provide the major- ity of all on-site parking. The south half of the new East Wing will include three levels. The lowest level (ground level at West Meadow Drive) will include an enclosed loading/delivery facil- ity and a central utility plant. The second level will be devoted to new Emergency and Imaging Departments. The upper level will accommodate the main hospital entry, admissions and other hospital functions. New Emergency Helipad Building The Emergency Helipad Building will be located at the northern side of the campus along South Frontage Road. While the primary purpose of this building is to accommodate an on-site helipad (see Chapter 8 for additional discussion of the helipad), the building presents an opportunity to create approximately four levels of useable square footage for VVMC. The useable square footage potential of this building is estimated to be +/- 12,000 A Refer to figure 9 on page 15 for a graphic representation of the New East Wing and new Emergency Helipad Building. MAIN "INFLUENCES" IN SITE PLANNING OF FUTURE EXPANSIONS A number of factors influenced the overall site planning of future expansions to VVMC. Examples of these are the specific program- matic elements of the expansion plans, the internal relationships of new and expanded uses to other uses within the campus, and how the project can be constructed while maintaining hospital op- erations. Aside from these considerations, the single most impor- tant influence in the overall design of Master Plan improvements is moving VVMC's "Front Door" to South Frontage Road. Bringing vehicular access to this location became a driver based on the fol- lowing design rationale: The main entrance to the hospital needs to be proximate to where patients and guests arrive at the campus. Vehicle access off of South Frontage Road necessitates relocating the main entrance (and key January 2015 3/17/2015 1111VVMC Site Specific Redevelopment Master Plan 4. OVERVIEW OF EXPANSION PLANS AND DESIGN CONSIDERATIONS hospital functions such as admissions) to the East Wing. Moving ambulance arrival to the new South Frontage Road access is proposed to address a major community goal of removing emergency vehicles from West Meadow Drive. This change necessitates that the new Emergency Department be located within the East Wing. A new Emergency Department creates the need for the new Imaging Department to be in the East Wing. Given the scope of new hospital functions that will be located within the East Wing, the east end of the campus became the logical location for structured parking. While other factors were considered in the overall site planning of future expansion plans, the location of the new VVMC entry was a major influence in the design of the new campus. Construction Sequencing A major consideration in the design and construction sequence of future expansion plans is to ensure the on-going operation of the hospital during construction. This is the main reason why VVMC expansion will start with construction of the West Wing. Devel- opment of the West Wing will create new space to allow for the consolidation of a number of existing uses. This consolidation will free up existing space on the campus that can then accommodate existing uses currently located in the East Wing (uses that will be displaced during the demolition and re -construction of the East Wing). Covenant Restrictions and other Conditions The VVMC campus is encumbered by restrictive covenants that address the use of the property and establish limitations on build- ing location, building height and other site development consider- ations. In 1989 a number of restrictions on the design and development of VVMC property were established by covenants for the benefit of the Evergreen Lodge. These covenants impose significant limi- tations on where new buildings can be constructed on the cam- pus and are a major influence on how VVMC can expand in the future. The general building massing of expansion plans conform to the limitations prescribed by these covenants. Vail Resorts donated the land for the hospital to VVMC with the condition that the land be used for "medical services". Violation of this condition could, at Vail Resorts discretion, result in this land reverting back to Vail Resorts. SPECIFIC ARCHITECTURAL DESIGN AND PLANNING CONSIDERATIONS The following outlines planning and design considerations relative to specific elements of the VVMC expansion plans. On the follow- ing page is Figure 5, a conceptual site plan depicting expansion plans contemplated by this Master Plan. Building Massing GOAL The massing (and scale) of hospital expansions to be responsive and sensitive to the surrounding neighborhood. A number of factors influenced the building massing of expan- sions to VVMC, including the structural capacity of existing build- ings to handle additions, internal spatial relationships of existing and future hospital uses, relationships to surrounding buildings in the neighborhood and conformity with applicable Town stan- dards. As mentioned above, a number of covenant restrictions established by a 1989 land use agreement with the Evergreen Lodge directly influence design options available to VVMC. January 2015 3/17/2015 1121 VVMC Site Specific Redevelopment Master Plan 4. OVERVIEW OF EXPANSION PLANS AND DESIGN CONSIDERATIONS Middle k Corridor Liquid oxygen Largq tru I P. nt a�crt, delivery to Wesi 1.. i Redcsisncd i parking loo y Central West Wing Wing Access control p —� D D u n Fig. S Conceptual Site Plan of VVMC expansion. 1 elilx,rt Building — \— New Frnnt Dour to VVMC j Medical ! Professional ' Building r - East Wing 7 ---~ed / I clivery Facility VVMC Redevelopment Master Plan I Conceptual Site Plan Vail, Colorado January 2015 3/17/2015 1131 VVMC Site Specific Redevelopment Master Plan 4. OVERVIEW OF EXPANSION PLANS AND DESIGN CONSIDERATIONS Figure 6 on page 14 provides a general indication of the building footprint and massing of expansions contemplated by the Master Plan. The building height and massing of VVMC should be con- sistent with existing and potential building heights immediately proximate to VVMC and in the vicinity. A number of architectural approaches can be incorporated into the design of the new fourth floor of the West Wing to reduce the scale of the building. Foremost among these should be the use of extensive glazing on the fourth floor to create a lighter, more re- cessed appearance. A mansard roof could also be used to soften the roofline of the building. The West Wing also includes a small expansion along Meadow Drive, this new space is essential to the efficient functioning of this portion of the hospital. This expan- sion presents an opportunity to create interest along the street by varying the building facade along West Meadow Drive. Building off -sets and the use of varied, but related exterior wall materials and fenestration should be used along the entire facade of West Meadow Drive. The massing and scale of the new East Wing should be consistent with building heights allowed by the existing zoning of surround- ing properties. Fenestration, roof forms, variations in wall planes, use of building materials and building stepbacks can be used to achieve compatibility with the neighborhood and to soften the buildings relationship to the street. The Helipad Building is designed to accommodate an on-site helipad at a height that will not impact the development potential of neighboring properties. At a height of +/-75', the building be- neath the helipad can accommodate approximately 4 floor levels that can provide space for VVMC uses. The height of this build- ing should be consistent with that of other buildings along South Frontage Road. In order to reduce the scale of this building and to more sensitively integrate it with the site, consideration should be given to a "stepped building form" of varied building height. The conceptual massing diagrams (Figures 7, 8 and 9) on page 15 provide a general indication of the massing of the existing campus and the West Wing and East Wing/Helipad Building expansions. r 6-8 levels € fid" CF 11 B €M1dding iunal 5-� uiAdnn7al Yt'a.,. Y\Sng C�.�� leve-- -\ 41—k 31 aefr 1•art Whg - levelS „leer 1 2-3 Levels? r - — ,levels; 6 - Building heights surrounding VVMC and building heights of proposed VVMC expansions. January 2015 3/17/2015 1141 VVMC Site Specific Redevelopment Master Plan 4. OVERVIEW OF EXPANSION PLANS AND DESIGN CONSIDERATIONS Fig. 7 - Existing VVMC Campus IFF00100 -qqqqq 0 a� `-,�. J'1 � Fig. 8 - West Wing Expansion Fig. 9 - East Wing/Helipad Building Expansion January 2015 3/17/2015 1151 VVMC Site Specific Redevelopment Master Plan 4. OVERVIEW OF EXPANSION PLANS AND DESIGN CONSIDERATIONS Building Relationship to Meadow Drive GOAL To establish an appropriate physical and visual relationship be- tween the hospital and the pedestrian corridor along West Meadow Drive by use of effective building design, architecture and landscape improvements. VVMC shares an important "public edge" with West Meadow Drive. The relocation of VVMC's main entry to South Frontage Road will provide a major benefit to West Meadow Drive and the pedestrian/biking experience along this corridor by dramatically reducing the volume of vehicle trips on this street. Other consid- erations to be addressed in the design of building expansions that will enhance the campus' relationship to West Meadow Drive include: • Off -sets in building facades along West Meadow Drive and the East Wing to avoid continuous wall planes • Variation of building heights • Maintain and enhance where appropriate, landscaping between VVMC buildings and the street and adjacent properties • Introducing outdoor spaces (such as seating areas) in order to create interest and activity along the street • Maintaining the existing West Meadow Drive sidewalk and enhancing this corridor where appropriate • Public art • Potential relocation of Town bus stop These and other detailed design considerations will be addressed during subsequent steps in the review process. Relevant provi- sions of the Town of Vail Streetscape Master Plan Addendum will be considered in the design of site and landscape improvements along West Meadow Drive. Varied root heights and building offsets Enclosed along Meadow Drive Loading/Service Facililty �lo.iuit or dining Patin _ New pedestrian Larnl e}re _ connection to frontage road New pedestrian Landscape access to hospital screening at existing bus stop VVl'vll eadow Drive 1 Streetscap Diagram Fig. 10 - Existing land uses surrounding VVMC. January 2015 3/17/2015 1161 VVMC Site Specific Redevelopment Master Plan 4. OVERVIEW OF EXPANSION PLANS AND DESIGN CONSIDERATIONS Architecture GOAL To integrate the design of new buildings and expansion areas with existing portions of the hospital so as to create a varied but uni- fied architectural expression. The implementation of the Master Plan provides a significant op- portunity for improvement and modernization to the architecture of the campus. The present building is a conglomeration of older buildings on the east and west ends of the campus, with a mod- ern addition in the central portion. Expansion of the West Wing will address the existing 1980 fagade. The materials and forms anticipated for this expansion should be consistent with those used in the 2001 Central Wing addition, including natural stone and complimentary metal panel detailing. Window frames should be consistent with these materials and the amount of glazing should be balanced with the need for patient privacy. For exam- ple, on the new 4th level the use of more extensive glazing should be explored to take advantage of natural light and views, and to create a lighter, more recessed appearance at the very top of the building. The new East Wing should be articulated in a similar fashion, utilizing a stepped massing, from bottom to top. The use of varying materials can allow for further reduction of the visual massing of the building. Mechanical Systems One of the major goals of the VVMC Master Plan is to replace its aging utility components with a new Central Utility Plant. In order to minimize noise, odor and other impacts to the neighborhood, the plant will be enclosed within the East Wing on the ground level, behind the service enclosure and away from West Meadow Drive. This area will house heavy equipment including boilers, compressors, and emergency generators. Once East Wing con- struction is complete, existing mechanical equipment located at the southwest corner of the campus along Meadow Drive, shall be removed. New rooftop air -handling units and air-cooled chillers shall be screened (and painted to match roof materials) in a fashion that is consistent with the mechanical screen located above the 2001 Addition, whereby only the metal roofing form is visible from the sides of the buildings. Mechanical noises generated by this equip- ment will be largely contained and reflected above these enclo- sures, as opposed to directly across the roof. Pedestrian Circulation GOAL To provide safe and efficient pedestrian circulation within and through the VVMC campus that meets the needs of hospital users and the broader community. The primary pedestrian access to and from VVMC is West Mead- ow Drive. This shared vehicle/bike/pedestrian corridor is heavily used and provides a key link between Vail Village and Lionshead. Relocating the hospital's main entrance to South Frontage Road will greatly improve the safety and aesthetics of the street by sig- nificantly reducing traffic volumes. This will provide a substantial benefit to those who use this corridor, to neighboring residential uses and to the entire Vail community. A dedicated pedestrian entry to the new Emergency Department will be provided along West Meadow Drive. This entry should be located next to the Town's existing west -bound in -town bus stop. January 2015 3/17/2015 1171 VVMC Site Specific Redevelopment Master Plan 4. OVERVIEW OF EXPANSION PLANS AND DESIGN CONSIDERATIONS A north/south pedestrian corridor shall be constructed along the east end of the campus, providing a new connection for pedestri- ans between South Frontage Road and West Meadow Drive. It is a goal that this pedestrian corridor be ADA compliant. Improve- ments to the Frontage Road associated with VVMC's new Front Door will include sidewalks along the south side of South Front- age Road. The potential land exchange between VVMC and the Evergreen Lodge may influence VVMC's final design solutions for pedestrian circulation. Refer to Chapter 10 —Potential Land Exchange with Evergreen Lodge for more information. Middle Creek GOAL To address existing site conditions along VVMC-s boundary with Middle Creek in order to minimize potential impacts from surface drainage on the water quality and the adjacent riparian habitat along the creek. The VVMC's existing surface parking lot at the west end of the campus is located adjacent to Middle Creek and the adjoining riparian corridor. The existing relationship between the creek corridor and the parking lot is less than ideal. The existing park- ing lot extends into the stream tract (owned by Eagle River and Sanitation District) and surface drainage from the lot is not well defined. While no major changes are contemplated to this por- tion of the site at this time, improvements to the relationship of the parking lot and Middle Creek should be made, specifically with respect to the managing the quality of water that runs from the lot into the creek. VVMC will evaluate potential improvements to the parking lot's relationship with Middle Creek during the development of detailed improvement plans. Potential improvements in- clude the introduction of "best management practices" to im- prove the quality of water that runs off of the existing surface parking lot. Examples of these types of improvements include: • Re -grading the parking lot or installing gutters to prevent drainage from flowing directly into the creek • Installation of oil/sand separators or bio-swales to clean run-off before it flows from the site • Installation of riparian vegetation along VVMC lands adjacent to the creek • Implementation of "creek sensitive" snow removal/ storage practices • Better defined and demarcated parking areas Proposed improvements should comply with any adopted policies or regulations with regard to the preservation and improvement of the Gore Creek and its tributaries. An opportunity may exist to create a stronger physical and visual connection between VVMC and Middle Creek, with the introduction of trails , seating areas and other passive uses. Any use of the Middle Creek corridor for aesthetic or passive purposes, however, will need to be coordinated with the land owner and should be subordinate to the preservation of the riparian corridor and its inherent natural character. The potential land exchange between VVMC and the Ever- green Lodge may influence VVMC's final design solutions for Middle Creek. Refer to Chapter 10 —Potential Land Exchange with Evergreen Lodge for more information. January 2015 3/17/2015 1181 VVMC Site Specific Redevelopment Master Plan 5. VVMC"S NEW `FRONT DOOR; MEADOW DRIVE, DELIVERY/SERVICE GOAL Remove the vast maiority of VVMC-generated traffic from West Meadow Drive. Design and manage loading and service facilities and functions to meet the needs of VVMC while at the same time minimizing Potentially adverse impacts on the surrounding residential neighborhood and on West Meadow Drive. One of the key elements of this Master Plan is to establish South Frontage Road as the primary vehicular access to VVMC. Estab- lishing VVMC's "Front Door" at South Frontage Road has been a long-standing goal of the Town of Vail. Through their internal master planning process the VVMC team also defined this as a Master Plan goal. The reason for this is quite simple — Meadow Drive is a heavily used pedestrian corridor and reducing the number of cars on this road will greatly improve the aesthetics and safety of this pedestrian corridor. This section of the Master Plan addresses the impact of this improvement on West Meadow Drive and VVMC delivery and service functions. THE NEW FRONT DOOR AND WEST MEADOW DRIVE Re -locating VVMC's main access to South Frontage Road will dra- matically improve conditions on West Meadow Drive by shifting VVMC traffic to the South Frontage Road. Currently VVMC-gener- ated traffic on West Meadow Drive includes the following users: Patients and guests Ambulances/emergency vehicles Delivery and service vehicles VVMC vehicles (employee vans, couriers, etc.) Of particular significance are the 116 parking spaces in the West Lot, 106 of which have historically been used by patients and guests. These spaces typically "turnover" 6-8 times per day and on a peak day these spaces can generate from 1,200 to 1,700 trips (one in/one out) on West Meadow Drive. All of these trips will shift to South Frontage Road upon construction of the East Wing and the new Front Door (at which time the existing access drive to the West Lot on West Meadow Drive will be controlled). In addition, ambulance traffic and the majority of VVMC vehicles will access VVMC via the new Front Door. This means that the only VVMC-generated traffic on West Meadow Drive will be deliv- ery and service vehicles. The October 10, 2014 memorandum by TurnKey Consulting LLC quantified the existing VVMC delivery and service traffic on West Meadow Drive. On a peak day these uses generate 56 total trips on West Meadow Drive. Based on actual traffic counts on Octo- ber 3, 2014, West Meadow Drive had 394 background trips and an estimated 180 bus trips, or 574 total trips. The 56 delivery/ service trips to VVMC represent 9% of the total daily traffic on West Meadow Drive. Relative to VVMC traffic only and assuming on a typical peak day 1,400 patient and guest trips travel on West Meadow Drive, the new Front Door will shift 96% of all existing VVMC traffic to South Frontage Road. EXISTING DELIVERY AND SERVICE FUNCTIONS VVMC's existing delivery and service functions are handled in a small, open-air facility at the southeast corner of the campus immediately adjacent to West Meadow Drive. The loading area is large enough to accommodate two mid-sized trucks and also includes a trash/dumpster area. On occasion the number of load- ing and service vehicles using the facility at any one time exceeds its capacity. Portions of the loading area are screened by fencing. However, there is currently no delineation between the loading January 2015 3/17/2015 1191 VVMC Site Specific Redevelopment Master Plan 5. VVMC"S NEW `FRONT DOOR; MEADOW DRIVE, DELIVERY/SERVICE area and the adjoining sidewalk, nor is there a clear demarca- tion between the road, the sidewalk and the loading area. These conditions make it difficult to manage where trucks stage while making deliveries. The limited size of the area also requires some trucks to back onto Meadow Drive, creating safety con- cerns along this heavily travelled pedestrian roadway. VVMC has a wide variety of delivery and service needs that are essential to the operation of its facility and vital to providing quality patient care. Deliveries to VVMC occur three different ways. Most deliveries are made by vendors who deliver directly to the Vail campus. VVMC also has a down -valley facility in Gyp- sum where medical and surgical supplies are warehoused and delivered daily to the Vail campus by VVMC vans on an "as need- ed" basis. Finally, a third party contractor makes daily deliveries of medical and surgical supplies from a warehouse in Denver. The October 10, 2014 memorandum by TurnKey Consulting LLC summarized loading and service traffic to VVMC. This data was based on actual truck counts over a two week period. On aver- age 24 delivery and service vehicles serve VVMC each day (re- sulting in 48 total trips on West Meadow Drive). These 24 trips include vendor vehicles, VVMC courier vans and service vehicles (i.e. mechanical or plumbing contractor). On the "peak day" (Mondays) on average 28 service and delivery vehicles serve VVMC. The majority of vendor deliveries are made in mid-sized trucks (SU -30) or smaller. Typically only nine deliveries each week are made by larger trucks (articulated vehicles, WB -40 or larger trucks). On rare occasions larger semi -trucks service VVMC. Examples of these include the delivery of new beds (that may occur once each year or two), a mobile imaging truck, and the periodic need for a temporary generator to service the hos- pital. ALTERNATIVES TO DELIVERY AND SERVICE One of the main goals of the Master Plan for VVMC is to establish a new Front Door at South Frontage Road and in doing so remove as much traffic as possible from West Meadow Drive. VVMC generates a variety of different types of vehicular trips — delivery trucks, service vehicles, patients, guests, employees, vendors and emergency vehicles. Each of these users has its own unique design considerations for how it is accommodated. While expan- sion plans will establish a new Front Door at South Frontage Road, due to a number of factors, not all types of vehicle trips generated by VVMC can or should be accommodated at this location. This raises the question of which VVMC vehicle trips should be shifted to the new Front Door and which trips should remain on West Meadow Drive. Providing delivery vehicle access to VVMC from South Frontage Road is problematic for a number of reasons: • Limited site area along South Frontage Road, coupled with need to accommodate vehicle access, hospital drop-off and helipad in this area • Spatial requirements of an enclosed loading facility and turning radius requirements of delivery trucks, • Grade changes between South Frontage Road and the subject site (>20'), and • Creating an optimal organizational relationship between a loading facility and other existing and future uses a within the campus. For the reasons cited above, delivery vehicles should continue to use West Meadow Drive to access VVMC with all other traffic ac- cessing VVMC via the new Front Door. This reduction in vehicular traffic, coupled with a well-designed and properly managed de - January 2015 3/17/2015 1201 VVMC Site Specific Redevelopment Master Plan 5. VVMC"S NEW `FRONT DOOR ; MEADOW DRIVE, DELIVERY/SERVICE livery facility will balance the operational needs of VVMC while providing a major community benefit to West Meadow Drive. VVMC DELIVERY AND SERVICE FACILITY The following design and management parameters address de- sign, safety, aesthetics, noise, odor, congestion and other con- siderations relative to service and delivery functions at VVMC. VVMC service and delivery will be accommodated by a new, enclosed delivery facility on the south side of the East Wing and with provisions for larger truck deliveries in the West Parking lot. The standards below are intended to establish expectations for the design and management of delivery functions. Relevant provisions of Chapter 12-10, Off Street Parking and Loading, and Section 12-9C-5, Development Standards, Vail Town Code will also be considered in the review of subsequent development applications. Each of the parameters below shall be addressed by detailed designs and a management plan to be submitted as a part of the Conditional Use Permit process. As an element of a future CUP approval, all aspects of the management plan will be enforceable by the Town. The design and management of a delivery facility that conforms to these parameters, as determined by the PEC, shall ensure the compatibility of the delivery facility with the surrounding residential neighborhood and with the pedestrian nature of West Meadow Drive. Enclosed Delivery Facility Design Parameters • All delivery docks and delivery activity shall be located inside the building • The number of bays within the facility should be between 3-4 and accommodate turning movements within the facility for SU -30 trucks. 2-3 additional bays should be provided for smaller trucks and service vehicles. January 2015 17/2015 Trash and recycling facilities shall be enclosed and located inside the building Streetscape and landscape adjacent to the loading facility should be designed to define distinct spaces for pedestrians and trucks and should discourage truck parking on West Meadow Drive. The access drive to the loading facility shall be adequately screened with landscaping Delivery Facility Management Plan • Outline the role/responsibility of the Delivery Facility Manager Establish protocol for how the facility will be managed (hours of operation, coordinating times of deliveries, managing the size of trucks that deliver to VVMC, accommodating periodic deliveries by larger trucks, servicing the US Bank Building, etc.) Establish "rules of the facility", i.e. no backing onto West Meadow Drive, no parking on West Meadow Drive, keeping door to facility closed, ensuring the area remains free of trash and debris, etc. The West Lot Design Parameters • Provisions to accommodate oxygen deliveries • Provide dedicated space suitable to accommodate the delivery from WB -40 or larger truck that will not encumber or block parking spaces (this provision is not applicable to liquid oxygen delivery) • Provide parking for VVMC service vehicles (to be accessed from the South Frontage Road) The potential land exchange between VVMC and the Evergreen Lodge may influence VVMC's final design solutions for Delivery and Service. Refer to Chapter 10 —Potential Land Exchange with Evergreen Lodge for more information. VVMC Site Specific Redevelopment Master Plan 6. TRAFFIC/SOUTH FRONTAGE ROAD GOAL Collaborate with neighboring properties to define and imple- ment improvements to South Frontage Road that will provide safe and efficient site access to VVMC, the Town Hall site and the Evergreen Lodge. A Traffic Impact Study has been completed by TurnKey Consult- ing LLC. This study evaluates the traffic impacts of new develop- ment at VVMC and other changes contemplated by this Master Plan, including but not limited to the creation of a new Front Door along South Frontage Road. An executive summary of the study is found in the appendix of this Plan. Figure 11, The Con- ceptual Circulation Plan on the following page depicts proposed vehicular and pedestrian circulation patterns for VVMC. Assumptions on potential South Frontage Road improvements (all of which are subject to approval by the Colorado Depart- ment of Transportation), VVMC expansion plans and other traffic -related operational changes at VVMC that were consid- ered in the traffic study included the following: • A two-lane round -about designed to facilitate right -in/ right -out site access to VVMC, the Evergreen Lodge and the Town Hall site, on South Frontage Road • VVMC vehicular access off South Frontage Road will be right-in/right-out only • Evaluate if emergency vehicle access to VVMC is appropriate and approvable via the new main access off of South Frontage Road, including westbound left turn into VVMC • Access to the West Lot Surface Parking and the East Wing parking structure will be provided from VVMC's new main access off of South Frontage Road • Access to the new East Parking Structure and the West Surface Lot will be provided via the new main access off of South Frontage Road During the construction of the East Wing, 69 parking spaces in the US Bank Building will be temporarily accessed via West Meadow Drive (subject to coordination with neighboring property owners) Access from the US Bank Building to remain one-way out bound only. Maintain roundabout Level of Service (LOS) "C" or better The performance of the South Frontage Road roundabout, the Frontage Road/VVMC access point and the Vail Road/Meadow Drive intersection were evaluated by the Traffic Impact Study. Based on analysis by TurnKey Consulting Inc. and Felsburg Holt Ullevig (retained by the Town of Vail), each of these intersections performed at a level well above minimum Town standards for both level of service and delay. An updated traffic study for VVMC will be provided with subse- quent stages of the development review process. FRONTAGE ROAD ACCESS IMPROVEMENT STUDY The Town of Vail took the lead on a conceptual design study of future road and access improvements to South Frontage Road. The participants in this process include the Town, representatives from the Evergreen Lodge and VVMC. Each of these organizations is contemplating development of their property and the primary goal of this effort is to collaboratively define a plan for access improvements along South Frontage Road that will accommodate access to each property. It is anticipated that over time each of the three properties will be limited to right-in/right-out access off the South Frontage Road improvements. This is due to future growth in background traf- fic on South Frontage Road and the proximity of access points for January 2015 3/17/2015 1221 VVMC Site Specific Redevelopment Master Plan Corridor �POEM C. TRAFFIC/SOUTH FRONTAGE ROAD rz-- Bus Stop_ I ■ M access —Bus Stop Fig. 11 - Pedestrian and vehicular circulation around VVMC. January 2015 3/17/2015 1231 VVMC Site Specific Redevelopment Master Plan WMC Master Plan Conceptual Circulation Plan Vail, Colorado C. TRAFFIC/SOUTH FRONTAGE ROAD rz-- Bus Stop_ I ■ M access —Bus Stop Fig. 11 - Pedestrian and vehicular circulation around VVMC. January 2015 3/17/2015 1231 VVMC Site Specific Redevelopment Master Plan 6. TRAFFIC/SOUTH FRONTAGE ROAD each of the three properties. It is assumed that a roundabout will be necessary to allow vehicles to turn around in order to access each of these three properties. The focal point of this study was to evaluate alternative locations and designs for a roundabout. It is assumed that all three parties will benefit from a roundabout and that each property will financially participate in the solution. Topography, limited right-of-way width and site conditions along South Frontage Road present significant design and construction challenges and the sequencing of when the improvement is constructed relative to when each of the three parcels re -develop is also an important consideration. Over ten alternative designs and locations for a roundabout were evaluated. In addition, non -roundabout solutions that facilitated necessary turning movements were evaluated but these were dropped from consideration. The preferred location of a round- about is shown on Figure 12 below. This improvement is located predominantly within the South Frontage Road right-of-way, however a portion of the roundabout is located over the "B line" (an internal control boundary of the interstate highway system) on Federal Highway Administration (FWHA) land. This concept is in the process of being presented to the Colorado Department of Transportation and FWHA. Tgreen access o be removed p 1i1fry `f i ,i� Leff turn for --- _ emergency vehicles VVMC�� - _ E: n Lry �'00' - -`ter-; ' �J� VVMC I ECJ I ` 0V Frontage Road .� 3 _ ,Conceptual Iran rovement Plan Fig. 12 - Conceptual design of South Frontage Road access improvements. January 2015 3/17/2015 1241 VVMC Site Specific Redevelopment Master Plan 6. TRAFFIC/SOUTH FRONTAGE ROAD Subject to CDOT approvals, construction of the roundabout will occur after completion of the East Wing and VVMC's new Front Door at the South Frontage Road. This construction sequencing allows for the existing helipad to remain (it will be displaced by construction of the roundabout) until such time the new heliport building is operational. During this period of time, interim access improvements to the South Frontage Road will be necessary in order to facilitate access to VVMC. A traffic analysis of this interim improvement has been completed to ensure that the intersection will perform at acceptable levels. A copy of this analysis is found in the appendix of this plan. This ab'4 ergreen existing P ' East Entry 4 - "74 interim improvement will provide acceptable turning movements into and out of VVMC. It is considered an "interim improvement" because over time a roundabout will be needed due to growth in background traffic coupled with the anticipated future redevelop- ment of the Evergreen and Town Hall site. Figure 13 below is a conceptual design of these improvements. Major features of these interim improvements are a west bound left -turn lane to serve VVMC and a slight re -alignment to the entry to the Town Hall site (that will maintain the left turn movement out of this site). Shaded area indicates extent 0 road work -Relocated TOV Entry New VVMC Entry Right out only from US Bank VVMC Interim Access _ = Conceptual Plan Fig. 13 - Conceptual design of interim access to VVMC. January 2015 3/17/2015 1251 VVMC Site Specific Redevelopment Master Plan % PARKING GOAL To increase the supply of on-site parking to an amount that when coupled with managed parking solutions meets the needs of patients, visitors and employees of VVMC. The number of on-site parking at VVMC has for many years been acknowledged to be inadequate. Providing sufficient on- site parking is one of the primary goals of this master planning effort. The following section addresses three related topics - methodologies for determining parking requirements, existing parking conditions, and the parking demands expected from ex- pansion of VVMC. More detailed information on each of these topics will be provided in subsequent development applications. METHODOLOGIES FOR DETERMINING PARKING REQUIREMENTS Zoning code formulas used to determine parking requirements for land uses such as office, retail, etc. are fairly consistent and are almost always based on square footage. Hospitals and medical centers present a unique land use and formulas used to determine parking requirements vary widely. Gross square footage, net square footage, number of employees, number of doctors, number of patient beds and number of patient exam rooms (or some combination of the above), are examples of the different "measures" used to determine parking requirements for medical centers. The Town's methodology for determining the medical center's parking requirement is based primarily on square footage, but involves three related considerations: While in concept a square footage based formula can provide a relative indication of a facility's parking demand, the use of square footage is arbitrary in that all square footage within a medical center is treated uniformly (with respect to its intensity of use, hence parking demand). Basing parking requirements on the number of employees may be a more accurate measure for determining a facility's parking demand. The following formula is suggested as an alternative to the Town's formula: 1 space per patient bed 1 space per exam room 1 space per day shift employee Both of these methodologies have their strengths and weakness- es and as demonstrated below, both formulas provide similar parking numbers when applied to the existing campus. More importantly, both formulas provide a parking number that is very close to the total parking needs of VVMC. As further explained below, the employee -based formula is the most appropriate and accurate formula for determining the VVMC parking demand. EXISTING PARKING CONDITIONS Applying the Town parking formula to the existing VVMC campus results in 870 spaces and after application of a 20% multi -use credit the parking requirement is 697 spaces. Applying the employee -based formula to the existing VVMC cam- pus results in 782 spaces and after application of a 17.5% multi- use credit the parking requirement is 645 spaces. Hospitals 1 space per patient bed While the parking requirement numbers above are very similar, 1 space/150 sf net floor area they are based on formulas and may not reflect actual parking Medical offices 1 space per 200 sf net floor area conditions, or VVMC's existing parking demand. The table below summarizes actual parking needs, or resources at VVMC: January 2015 3/17/2015 1261 VVMC Site Specific Redevelopment Master Plan % PARKING 407 On-site spaces (located in West Lot, East Structure, US Bank Building) 60 Employee -issued ECO bus passes 32 Average number of employees who utilize VVMC shuttles 120 TOV/Lionshead parking and season parking passes purchased (2013/14 ski season) 53 Off-site leased spaces 672 Total spaces VVMC provides patient, guest and employee parking with a combination of on-site parking, off-site/leased parking and managed parking (employee bus pass and shuttles). These 672 "actual" spaces fall mid -way between two zoning calculations, in essence validating the accuracy of the two parking formulas. This information can also be used to define the existing park- ing deficit at VVMC. Assuming 672 is VVMC's required parking, there are currently 499 "code compliant" parking spaces (407 on-site spaces and 92 "managed" spaces), and as such the exist- ing parking deficit is approximately 173 spaces. PARKING REQUIREMENTS OF MASTER PLAN AND EXPANSION The increased parking demand from expansions contemplated by the Master Plan is expected to be relatively low. While there are plans for expansion of medical space and exam rooms that will generate more employees and increased patient activity that will result in increased parking demand, there are many improvements such as the re -designed Emergency Department that will not increase capacity or employees, hence not increas- ing parking demand. Final determination of new parking de- mand and plans for addressing this demand will be made by the PEC during the CUP process. Assuming the use of the employee -based parking formula, the increased parking demand from the Master Plan expansion is anticipated to be approximately 80 additional spaces, for a total estimated parking demand of approximately 750 spaces. Final determination of parking requirements will made during the re- view of CUP applications. Upon completion of the Master Plan expansion all required park- ing will be provided by on-site parking spaces and other "man- aged" parking solutions, in accordance with the Town's adopted parking regulations. On-site parking will be provided in the US Bank Building, the West Parking Lot, new surface spaces (created when the ambulance building is removed), and a new parking structure at the east end of the campus. As has been done in the past, managed programs will be used to satisfy a portion of VVMC's parking requirement. Parking management will include a variety of programs to include: • Continuing the use of employee shuttles • Continuing the use of the Employee ECO bus pass program • Valet Parking • Use of compact spaces • Implementation of parking management strategies to increase the efficiencies of how parking spaces are utilized During the construction of the new East Wing parking structure, interim off-site parking will be needed for approximately two years. It is anticipated that these spaces will be addressed by leasing off-site spaces and providing expanded employee shuttle and bus pass programs. Details on these programs along with additional information on the number of required parking spaces, the manner in which new parking will be provided, and parking January 2015 3/17/2015 1271 VVMC Site Specific Redevelopment Master Plan % PARKING management plans will be provided with subsequent develop- ment applications. The potential land exchange between VVMC and the Evergreen Lodge may influence VVMC's final design solutions for parking. Refer to Chapter 10 —Potential Land Exchange with Evergreen Lodge for more information. January 2015 3/17/2015 1281 VVMC Site Specific Redevelopment Master Plan 8. EMERGENCY HELIPAD GOAL Establish an emergency helipad within the VVMC campus that is located to provide a direct internal connection to the new Emergency Department and with sensitivity to the surrounding neighborhood. EXISTING EMERGENCY HELIPAD The existing helipad that serves VVMC is located north of South Frontage Road and immediately west of the Vail Town Hall. This helipad has been used by VVMC for the past 30 years. A helipad is an essential element of a medical facility such as VVMC. On average, approximately 70 helicopter transports occur each year The vast majority of these are scheduled transports of patients from VVMC to other healthcare facilities. While the existing helipad has served its purpose in supporting emergency air transport, there are shortcomings with the current helipad and it needs to be relocated. The fundamental limitation of the existing helipad is that it requires the transfer of the patients to and from VVMC via an ambulance. The most significant implication of this is increased risk to the patient and the additional time required to transfer the patient (also adding risk). In addition, the transfer monopolizes the use of an ambulance and crew and also necessitates Police Department personnel to temporarily close South Frontage Road. None of these shortcomings would be addressed by an off-site helipad. It is for these reasons that only an on -campus helipad would improve existing conditions and meet the highest standards of patient care. The evaluation of alternative locations for the emergency helipad and recommendations for the preferred location were completed with the assistance of HeliExperts International LLC and Caycee Batterson of CLB Enterprises. The Preliminary Heliport Feasibility & Design Study Report, January 15, 2015 by HeliExperts LLC is found in the appendix of this Master Plan. EMERGENCY HELIPAD SITE ALTERNATIVES Four potential on-site helipad locations were evaluated. Depicted on Figure 14 below, these alternatives were evaluated based on the following considerations: • Safety • Patient transfer requirements to/from the Emergency Department • FAA and NFPA standards • Aircraft performance • Community Impact A ter' -- .%+li+d �� T'"t fi � g •''S"e �,�. - C ■ ` t i Fig. 14 - On-site helipad location alternatives Each of the four on-site alternatives involves rooftop solutions and each location could accommodate a helipad that conforms to applicable guidelines of the FAA Advisory Circular relative to flight paths and other aeronautical considerations. January 2015 3/17/2015 1291 VVMC Site Specific Redevelopment Master Plan 8. EMERGENCY HELIPAD Alternatives B and D each presents challenges with respect to their relationship to the future location of the Emergency Department and each of these locations would have significant impacts on the surrounding neighborhood. For these reasons both B and D were dropped from consideration. While Alternative C has a very convenient relationship to the future location of the Emergency Department, the flight path to this alternative location would follow the Gore Creek corridor to the west and while this flight path would conform to FAA guidelines it would have significant impacts on residential uses located along this corridor. For this reason Alternative C was dropped from consideration. Alternative A is the preferred location for the emergency helipad due to its proximity to the future location of the Emergency Department, conformance with applicable FAA guidelines, and limited impacts to the surrounding neighborhood. PROPOSED EMERGENCY HELIPAD LOCATION The proposed helipad is located adjacent to South Frontage Road on a portion of the campus that is not encumbered by the Evergreen covenant restriction. The helipad will be designed in concert with the design of VVMC's new Front Door to ensure efficient site access and circulation. The proposed location allows for an easterly flight path that would pass over the Town Hall site and then run parallel with the 1-70 corridor. The westerly flight path would follow South Frontage Road and gradually align with the 1-70 corridor. Refer to Figure 16 on page 31. At this master plan level, it is assumed that the elevation of the helipad will be approximately 75' above the top level of the existing VVMC parking structure. The helipad is set Fig. 15 - Proposed helipad location at this elevation in order to not negatively impact the future development of surrounding properties. Based on conceptual studies, with the helipad at 75' the Evergreen Lodge could develop to the maximum allowable 82.5' building height (for habitable space) anywhere within zoning or town master plan prescribed setbacks and have no impact on the western flight path of the helicopter. The Town Hall site could be developed to just over 60' and have no impact on the eastern flight path of the helicopter. In addition to a maximum allowable building height of 82.5', town zoning allows up to an additional 15' of building height for "architectural projections" such as towers, spire, cupolas, flagpoles and similar features not usable as habitable floor area. Based on conceptual studies, the majority of the Evergreen site could accommodate the maximum 15' architectural projection with no impact to the westerly flight path of the helicopter. There is, however, a corridor along the northern side of the Evergreen January 2015 3/17/2015 1301 VVMC Site Specific Redevelopment Master Plan 8. EMERGENCY HELIPAD Lodge in which a 15' architectural projection could impact the westerly flight path (penetrate the FAA prescribed obstruction surfaces). Solutions to address this potential situation are to elevate the helipad to eliminate the impact or for any architectural projection above 82.5' that may be proposed by the Evergreen be located to not impact the flight path and FAA obstruction surfaces. FUTURE STEPS IN THE REVIEW OF EMERGENCY HELIPAD The Town's Master Plan evaluation of the proposed helipad is the first of many steps in the review process. Following Master Plan approval, VVMC will complete additional work on the conceptual design of the helipad, coordinate with helipad users and then submit notice of the proposed helipad to the FAA. The FAA will then conduct an initial review of the proposal. At this same time, more detailed information on the design and operation of the helipad will be submitted to the Town as part of a CUP application. In addition, an Environmental Impact Report will be provided as an element of the CUP application. Fig. 16 - Proposed helicopter approach and departure flight paths. The following provisions shall be provided in the detailed design and CUP application for the helipad: 1. Installation and operation of an approved, on-site automated weather observing system (AWOS) 2. Install an aviation approved wind sock, lighting, etc. atop the new helipad building 3. Preparation and use of pilot briefing sheets and an operational training and reference manual for the VVMC emergency helipad to ensure that the emergency helicopter pilots using the emergency helipad are informed in advance of any unique conditions, circumstances, or factor that must be considered when flying in or out of Vail. 4. Preparation of an "Emergency Action Plan" Following approval of a CUP application VVMC will coordinate with the FAA on a "favorable determination of air space" for the helipad. Upon issuance of building permits and construction of the helipad, the FAA may, at their discretion, complete a final inspection of the helipad. The potential land exchange between VVMC and the Evergreen Lodge may influence VVMC's final design solutions for the Helipad. Refer to Chapter 10 —Potential Land Exchange with Evergreen Lodge for more information. January 2015 3/17/2015 1311 VVMC Site Specific Redevelopment Master Plan 9. OTHER CONSIDERATIONS The following section addresses zoning/development review considerations and other topics relative to expansion plans envisioned by the Master Plan. Many of these topics will be addressed in greater detail during the review of subsequent development applications. EMPLOYEE HOUSING GOAL To provide employee housing consistent with provisions of Chapter 23 of the Vail Town Code. Chapter 23 - Commercial Linkage of the Town's zoning regula- tions stipulates that "commercial development or redevelop- ment shall mitigate its impact on employee housing by provid- ing Employee Housing Units (EHUs) for twenty percent (20%) of the employees generated." Further, that "employee hous- ing impacts need only be mitigated for a redevelopment that results in a greater number of employees generated from an increase in net floor area." As such VVMC's requirement is to provide housing for 20% of the new employees resulting from the proposed expansion. Chapter 23 of the Town code provides a table of employee gen- eration rates for a variety of different land uses. Hospitals and medical facilities are not included in this table. In accordance with the ordinance, in such cases it is incumbent on the appli- cant to provide documentation of employee generation antici- pated from the project. VVMC and other entities that operate within the campus (i.e. Colorado Mountain Medical, The Steadman Clinic, etc.) include approximately 550 employees. It is anticipated that as the Master Plan expansion is implemented employees will increase to approximately 610, an increase of 60 employees. By way of example, assuming 60 new employees and the Town's 20% hous- ing requirement, housing for 12 employees would be required. This housing may be in the form of dormitory; studio; or 1, 2 or 3 bedroom units. Final determination of new employee generation will be made during the CUP review process. Chapter 23 stipulates that 50% of required employee housing be located "on-site" with the provision that exceptions can be made to this requirement if any one of four findings are met. For two reasons all required employee housing will be provided off-site — residential is incompatible with the institutional uses at VVMC and the limited land area afforded by the campus is best utilized for addressing medical and related needs of VVMC. Detailed information on employee generation, the exception to the on-site requirement, and an employee housing plan will be provided in subsequent development applications. ZONING Existing zoning of the VVMC campus includes three different zone districts. The majority of the campus is zoned General Use (GU), the US Bank Building site is zoned Special Development District (SSD #23), and a portion of land along South Frontage Road (re- cently purchased from the Evergreen Lodge) is zoned Lionshead Mixed Use —1. Figure 17 on the following page depicts the zon- ing of the VVMC campus. The following summarizes the existing zoning of these three areas relative to the proposed master plan. General Use Zoning The majority of the campus is zoned GU. The purpose of the GU district is intended for use on sites with public and quasi -public January 2015 3/17/2015 1321 VVMC Site Specific Redevelopment Master Plan N Mixed Use , , a I VVMC - Existing Zoning Fig. 17 - VVMC existing zoning. 9. OTHER CONSIDERATIONS The potential land exchange between VVMC and the Evergreen Lodge may influence VVMC's final design solutions for Lionshead Mixed Use -1 Zoning. Refer to Chapter 10 —Potential Land Ex- change with Evergreen Lodge for more information. SDD Zoning VVMC purchased the US Bank Building in 2005. At that time, the - property was used as a professional office building and was zoned SD no. 23 SDD #23. Since that time, VVMC has converted many office uses within the building to medical uses or office uses directly related to VVMC. These medical uses are permissible by SDD #23. _L While the majority of the building has evolved into a medical office building, the bank use is expected to remain for the fore- seeable future. VVMC's ultimate plan is for all uses within the building to be medical -oriented and it is anticipated this will occur once the bank vacates the building. At that time it is expected that the property will be re -zoned to the GU district. rte. uses and this zone district has been the primary tool for review- ing the development of VVMC for many decades. "Healthcare facilities" are a Conditional Use in the GU District. There are no changes proposed to this zoning. The potential land exchange between VVMC and the Evergreen Lodge may influence VVMC's final design solutions for General Use Zoning. Refer to Chapter 10 —Potential Land Exchange with Evergreen Lodge for more information. Lionshead Mixed Use -1 Zoning This small portion of the VVMC campus was zoned LHMU-1 when acquired from the Evergreen Lodge. The LHMU-1 district does not allow for medical facilities, medical offices or clinics. For this reason the re -zoning of this portion of the campus to GU will be proposed as an element of future development applications. There are two reasons for not re -zoning this portion of VVMC to GU at this time. The existing bank building is physically separate from the rest of the buildings on the VVMC campus and as such there are no real regulatory complications from having two dif- ferent zone districts in place on the VVMC campus. More impor- tantly, the "banks and financial institutions" are not permitted in the GU district. Re -zoning the property to GU would make the existing bank a non -conforming use and this could create future unintended or unforeseen consequences. January 2015 3/17/2015 1331 VVMC Site Specific Redevelopment Master Plan 9. OTHER CONSIDERATIONS VAIL LAND USE PLAN The Vail Land Use Plan includes references to VVMC. It is intend- ed that this Master Plan supersede all reference to VVMC found in the Vail Land Use plan. The Vail Land Use Plan shall be modi- fied to create a new land use designation specific to VVMC. TOV LANDS The adjacency of Lot 10 to the west side of the VVMC campus presents a meaningful opportunity for the long-term growth of the hospital. While small in size, Lot 10 could nonetheless be a key factor in providing future hospital improvements at the west end of the campus. VVMC remains interested in working with the Town regarding the future acquisition of this parcel. Doing so could facilitate VVMC's ability to pursue expansion plans on the West Lot at some point in the future. The potential land exchange between VVMC and the Evergreen Lodge may influence VVMC's final design solutions for TOV Lands. Refer to Chapter 10 —Potential Land Exchange with Ever- green Lodge for more information. FUTURE EXPANSION POTENTIAL AT VVMC GOAL To ensure that opportunities remain to accommodate future expansions to VVMC beyond those contemplated by this Master Plan. Expansions and improvements outlined in this Master Plan are planned to meet the needs of VVMC for many years. In doing so these improvements will provide facilities that will allow VVMC to serve the community with state-of-the-art, high quality health- care. It is difficult to speculate on expansions or improvements be- yond those envisioned by this Master Plan. That said, as medical services and technology evolve over the next few decades, it is reasonable to assume that over time additional changes to VVMC will be necessary. VVMC would have two options available for future expansion and improvements to the campus: US Bank Buildi Since it was purchased by VVMC in 2005, this building has evolved into a nearly exclusive medical office building. As a part of the changes to the main hospital campus outlined by this Master Plan, the US Bank Building will be used to accommodate some uses that are currently located on the main campus. As such the building plays a key role in the overall master plan for VVMC by providing support/ancillary medical space for the hospi- tal. A significant amount of resources have gone into renovations to this building in order to facilitate these uses. Over time, it may be possible to demolish this building and redevelop it with more direct, physical integration with the main campus. This would represent one alternative for how VVMC could address future long-term needs. West Lot The West Lot is a location that could accommodate a new build- ing at some point in the future. This would likely necessitate below -grade structured parking. Access to this building (and parking) would be possible via South Frontage Road and the new main entry to VVMC. January 2015 3/17/2015 1341 VVMC Site Specific Redevelopment Master Plan 9. OTHER CONSIDERATIONS No specific work has been done in preparing long term improve- ment/expansion plans for the West Lot or the US Bank Building. This Master Plan does, however, acknowledge how these two areas provide VVMC with options for how future unforeseen needs could be accommodated on the campus. The potential land exchange between VVMC and the Evergreen Lodge may influence VVMC's final design solutions for future ex- pansion potential. Refer to Chapter 10 —Potential Land Exchange with Evergreen Lodge for more information. January 2015 3/17/2015 1351 VVMC Site Specific Redevelopment Master Plan 10. POTENTIAL LAND EXCHANGE WITH EVERGREEN LODGE The underlying premise of a VVMC/Evergreen land exchange is that modifying the common boundary between the two proper- ties enhances the redevelopment opportunities of both proper- ties, opportunities that would not be possible with existing parcel boundaries. Enhanced redevelopment opportunities include not just the specific development potential of each property, but also how the design and development of each site could be accom- plished to create a seamless transition between each property and to better address community -oriented goals and objectives. VVMC and the Evergreen Lodge have evaluated a potential land exchange and determined that at a conceptual level a land ex- change could provide benefits to both parties and also result in redevelopments that further the Town's development objectives. This section summarizes the main elements of a land exchange, elements of the VVMC master plan that would change in the event of a land exchange and next steps on the potential land exchange. MAIN ELEMENTS OF THE LAND EXCHANGE The concept of the land exchange involves VVMC conveying a portion of its west parking lot to the Evergreen Lodge in exchange for the easternmost corner of the Evergreen site. Land acquired by the Evergreen Lodge would be used to link the future rede- velopment of the Lodge directly to West Meadow Drive. VVMC would utilize the easternmost portion of the Evergreen site to shift the location of the helipad building and in doing so cre- ate more room for the main entry to the hospital. Figure 18, a conceptual site plan of VVMC's expansion plans with the land exchange is found on the following page. In addition to the exchange of land, there are two other signifi- cant elements of the potential land exchange. In 1989 VVMC agreed to a number of protective covenants benefitting the Ever- green Lodge that significantly restricted the future development of the VVMC site. A key element of the land exchange would involve the Evergreen Lodge releasing many of these restrictions and in doing so create future expansion opportunities beyond what is currently possible. A major focus of redevelopment plans for the Evergreen Lodge is to create a strong pedestrian connection to West Meadow Drive. A second aspect of the land exchange would involve VVMC cooperating with the Evergreen Lodge on site and landscape improvements necessary for the Evergreen Lodge to create a new public space that will establish this connection. These two considerations will provide important benefits to each property and also to the broader community. LAND EXCHANGE INFLUENCE ON VVMC REDEVELOPMENT MASTER PLAN If the land exchange is implemented the vast majority of the ex- pansion plans outlined in this redevelopment master plan will re- main unchanged. For example, there would be no changes to the design of the West Wing (and it will remain the initial step in the construction process regardless of a land exchange), and the ma- jor elements of the East Wing will be largely unchanged. Changes to expansion plans that would result from the land exchange are relatively subtle, but none the less important to the future devel- opment of VVMC. The following highlights how specific elements of this Master Plan would be influenced by the land exchange: Pedestrian Circulation The VVMC redevelopment master plan currently includes a north/ south pedestrian connection along the eastern edge of the site. The pedestrian connection planned by the Evergreen Lodge would potentially be a better pedestrian solution and could eliminate the need for the connection at the east end of the VVMC site. This decision could be made during the CUP review of the East Wing. January 2015 3/17/2015 1361 VVMC Site Specific Redevelopment Master Plan 10. POTENTIAL LAND EXCHANGE WITH EVERGREEN LODGE r VVMC Redevelopment Master Pian Land Exchange Conceptual Site Plan _ Vail, Colorado Figure 18 - Conceptual site plan with Evergreen land exchange. January 2015 3/17/2015 1371 VVMC Site Specific Redevelopment Master Plan 10. POTENTIAL LAND EXCHANGE WITH EVERGREEN LODGE MiddIP CrPPk The VVMC redevelopment master plan outlines options for improving storm water run-off from the west parking lot. The land exchange would convey this portion of the VVMC site to the Evergreen Lodge. Consideration will be given to this potential change of ownership (and future development plans) when mak- ing final decisions on specific storm water improvements for the west parking lot. Delivery and Service VVMC will re-evaluate the potential for a shared facility with the Evergreen Lodge and the ability to provide delivery and service vehicle access via South Frontage Road. Parking Conveyance of a portion of the west lot to the Evergreen Lodge will remove approximately 25 parking spaces from VVMC. The loss of these spaces will need to be incorporated into the overall parking plan for VVMC. This will be addressed during the CUP process for the East Wing. Helipad Building and Entry to VVMC Acquiring a portion of the Evergreen site will allow the helipad building to shift to the northwest. This shift will create more room for the new Front Door to VVMC (vehicular circulation, pa- tient drop-off, etc.) and allow for an improved arrival experience for all hospital users. Relief to current covenant restrictions will also allow for greater flexibility in the design of the East Wing and the main entry into the hospital. Based on an initial review by HeliExperts LLC, the shift in the helipad will have no appreciable impact on the planned arrival and departure flight paths. to the General Use District so zoning is consistent with the adjoin- ing VVMC property. TOV Lands VVMC remains interested in acquiring Lot 10 from the Town of Vail. Redevelopment plans for the Evergreen Lodge, particularly with respect to the planned pedestrian connection, may influence the future use of Lot 10. As an element of the land exchange discussions, VVMC, the Evergreen Lodge and the Town of Vail will coordinate on what role, if any, Lot 10 may play in final design solutions for VVMC and the Evergreen Lodge. Future Expansion Potential If covenant restrictions are released by the Evergreen Lodge there will be a significant and very positive change to the future expan- sion potential at VVMC. Currently future expansions to VVMC beyond what is contemplated by this Master Plan are limited to the West Lot and the US Bank Building. Existing covenant restric- tions limit the height, building footprint and location of any new building in the West Lot. Covenant restrictions do not limit the redevelopment potential of the US Bank Building; however, this site is somewhat detached from the rest of the campus. While the West Lot and the US Bank Building do provide potential for future expansions to VVMC, expansions in these areas would be difficult to integrate with rest of the campus. The potential land exchange would include a significant degree of relief to existing restrictive covenants. Figure 19, the conceptual massing diagram on the following page depicts where additional building expansion could occur if covenant restrictions are modi- fied. These areas of future building expansion would be more viable to VVMC (than existing expansion potential) given their LH Mixed Use Zoning and other Zoning Considerations relationship and proximity to existing facilities. The importance of The portion of Evergreen land that may be acquired by VVMC is this covenant relief to the long-term future of VVMC will be real - currently zoned LHMP-2. If acquired, this land should be rezoned ized by the community over time. January 2015 3/17/2015 1381 VVMC Site Specific Redevelopment Master Plan 10. POTENTIAL LAND EXCHANGE WITH EVERGREEN LODGE NEXT STEPS WITH LAND EXCHANGE There are two key steps with regard to making a final decision on the land exchange. The first of these is for VVMC and the Ever- green Lodge to continue their discussions on the more detailed aspects of the land exchange. The second is to coordinate with Vail Resorts. When Vail Resorts conveyed land to VVMC for the hospital the conveyance included the condition that the land be used "for purposes directly relating to medical services". If this condition is violated, the property could, at VR's option revert back to them. For the land exchange to occur, Vail Resorts will need to modify this condition such that residential/condominium use is permissible on the portion of the West Lot that would be acquired by the Evergreen Lodge. In the event the land exchange is realized, both parties would continue to coordinate on the planning and design of their re- spective projects. It is assumed that the Evergreen Lodge would initiate a planning process for their redevelopment. VVMC would proceed with the obtaining CUP approvals and initiating construc- tion of the West Wing (the West Wing is currently planned as the first sequence of construction and this would not change with or without a land exchange). VVMC would then modify detailed designs of the East Wing to reflect changes made possible by the land exchange (shifting location of helipad building and design of VVMC entry off of South Frontage Road). These detailed designs would then be submitted to the Town for review as part of a CUP application. Fig. 19 - Conceptual massing study of future VVMC infill/expansion potential with relief of existing covenant restrictions. January 2015 3/17/2015 1391 VVMC Site Specific Redevelopment Master Plan 1 75x!ecutive SummaryOnl The complete Traffic Impact Study is available upon request Prepared For: Vail Valley Medical Center Master Plan I-70 South Frontage Road, Just west of the main Vail interchange Vail, Colorado September 30, 2014 2533 West Pinyon Ave -,TC1P17G Grand Junction, CO 81505 3/17/2015 970-985-4001 Consulting, LLC VVMC Master Plan TIS 1 Executive Summary 1.1 Introduction This report documents the traffic impact study (TIS) for the proposed Vail Valley Medical Center (VVMC) Master Plan (Project) in the Town of Vail (TOV), Colorado. The VVMC is located on the south side of the 1-70 South Frontage Road (Frontage Road) about 750 feet west of the main Vail interchange. The VVMC also has access to West Meadow Drive. See Figure 1 for the Project Vicinity Map. All land use details listed in this TIS are based on the VVMC Master Plan effort, and will be updated as the Project concept is refined. Another key assumption is a future roundabout on the Frontage Road, which would provide optimal access to each of the three adjacent properties when this area builds out. The TOV has recently been working with adjacent property owners to evaluate alternative roundabout locations and to define the preferred location for this roundabout. This TIS assumed a roundabout configuration, but the roundabout solution is dependent upon the participation of all three property owners, and is based on the assumption that each of the properties will be redeveloped at the same time. Since the timing of these projects may not occur simultaneously, VVMC evaluated Frontage Road improvements that would be necessary if VVMC were to redevelop "First and Alone". The "First and Alone" evaluation was done to find a workable VVMC access solution that could occur within the existing right of way. The ultimate roundabout configuration would require additional highway right of way for implementation. In addition, CDOT understands that over -designed roundabouts can create operational issues, which is another reason that VVMC evaluated access options that do not include a roundabout. This TIS will be updated as necessary and resubmitted for the TOV Condition Use Permit (CUP) and Colorado Department of Transportation (CDOT) access permit processes. 1.2 Study Area The Study Area includes the intersections listed below, which are shown in Figure 1. Figure 2 shows the lane geometry and traffic control. Intarcarfinnc #1 Frontage Road and Evergreen Access (South Leg) (Proposed intersection west of VVMC Access — assumed to be a roundabout) #2 Frontage Road and VVMC Access (South Leg) / TOV Access (North Leg) #3 Vail Road and Meadow Drive TurnKe Page 1 3/17/2015 Consulting, LLC VVMC Master Plan TIS The Vail Road and Meadow Drive intersection was added to the Study Area because the VVMC trips at this intersection will increase during the East End construction. The increase in VVMC trips at this intersection will occur because the 69 parking spaces at the US Bank Building will be accessed via West Meadow Drive instead of the Frontage Road. The south roundabout at the Main Vail Interchange was not included in the Study Area. The 2025 Vail Transportation Plan (Vail TMP) concluded that there is a limited amount of realistic capacity improvements that could be constructed at this interchange, and discussed other system -wide improvements that would help alleviate congestion at the Main Vail Interchange. 1.3 Traffic Analysis Periods and Years The traffic analysis was conducted for the periods and conditions listed below. The traffic volumes used in the analysis are based on traffic data from the peak summer and winter seasons. In addition, traffic volumes from the Vail TMP were used for the Frontage Road. Periods • Weekday AM Peak Hour • Weekday PM Peak Hour Conditions • Year 2015 — West End (During Construction) • Year 2016 — West End (Construction Completed) • Year 2017 — East End (During Construction) • Year 2018 — East End (Construction Completed) • Year 2035 — Build -out (20 -year horizon) Definitions: West End improvements include approximately 40,000 SF of medical space on and around the existing West Wing of the VVMC. East End improvements include approximately 25,000 SF of net new medical space and an expanded parking structure at the east end of the Campus. 1.4 Background Traffic Assumptions Related to Adjacent Development The future traffic volumes used in this study assume the following: • VVMC build out • Evergreen Site redevelopment, per previous traffic study for this site • No changes to the Town of Vail municipal site 1.5 Existing and Proposed Project Uses Table 1 shows the existing and proposed Project uses for each condition. Table 2 shows the number of employee and guest/patron parking spaces for each condition. TurnKe Page 2 3/17/2015 consulting, i_ WMC Master Plan TIS Table 1- Existing and Proposed Project Uses Condition Year Gross Bldg Full-time Employees Patient Exam Rooms Condition Year Area SF FTE Beds # Parking Spaces Existing 2014 202,000 569 58 155 West End 2015 202,000 569 58 160 (During Const 9 107 116 245 46 West End 2016 242,000 590 58 190 Const Completed 57 66 195 96 291 East End 2017 242,000 590 58 190 (During Const East End 2018 268,000 610 58 197 Const Completed) 245 46 291 254 153 Build -out Prior to 300,000 1 700 58 2601 2035 East End 2017 32' 153' 185' 02 Overall Increase 49% 23% 0% 68% (Existing to Build -out Notes: SF — square footage 1. The SF and exam rooms shown for the Build -out Condition are speculative in nature. Estimates are provided for long-range traffic planning purposes only Table 2 - Existing and Proposed Parking Spaces Note: the number of parking spaces were estimated based on schematic designs for the Master Plan effort; the final parking numbers are subject to change as more detailed design work is completed. # Parking Spaces Accessed via Total Condition Year West Meadow Drive Frontage Road # Parking Spaces Emp P / G Total Emp P / G Total Emp P / G Total Existing 2014 9 107 116 245 46 291 254 153 407 West End 2015 9 57 66 195 96 291 204 153 357 (During Const West End 2016 9 107 116 245 46 291 254 153 407 Const Com leted East End 2017 32' 153' 185' 02 0 0 32 153 185 (During Const t End 2018 53 0 5 404 210 614 409 210 619 CoEa ted (nstBuild-out Prior to 53 0 5 435 260 695 440 260 700 2035 Overall Increase 73% 70% 72% (Existing to Build -out Notes: Emp — Employee, P / G — Patron / Guest 1. Includes 69 parking spaces (46 = P / G, 23 = Emp) at the US Bank Building that will be accessed from West Meadow Drive instead of the Frontage Road. 2. During the East End Construction, the VVMC will "replace" 245 parking spaces by leasing parking spaces at nearby parking structures, and/or increasing transit and shuttle use by employees. 3. These 5 parking spaces are for service vehicles CTurnKe Page 3 3/17/2015 Consulting, LLC VVMC Master Plan TIS It Not To Scale Evergreen " '+ Lodgers TOV - VVMC MIF CC - g Existing VVMC Main Access (to be relocated to Int #2) W Meadow Dr Vail Valley Medical Center (WMC) Master Plan Vicinity Map o TurnK Consulting, LLC 3/17/2015 Vail Road and Meadow Dr Pint #31 *�Vail Rd a Figure 1 Page 4 Proposed Intersection #1 Existing 1-70 South South (assumed VVMC Frontage Rd Roundabout roundabout] (General location based Access [Int #2] "� at Main Vail _ on FHU study area) Interchange z r -4 ; I-70 Evergreen " '+ Lodgers TOV - VVMC MIF CC - g Existing VVMC Main Access (to be relocated to Int #2) W Meadow Dr Vail Valley Medical Center (WMC) Master Plan Vicinity Map o TurnK Consulting, LLC 3/17/2015 Vail Road and Meadow Dr Pint #31 *�Vail Rd a Figure 1 Page 4 VVMC Master Plan TIS It Not To Scale Exact location and geometry of the Proposed Intersection not know at this point; yellow shape represents the area studied by FHL NAccess West cess TOV Main Access VVMC 2 3 %.2 0 1-70 South Fronts 9e Rd Vail Valley Medical Center (VVMC) Master Plan Existing Lane Geometry and Traffic Control o TurnKe Consulting, LLc 3/17/2015 Main Vail �v 0 �pt ow Drive 3nsit Only Figure 2 Page 5 VVMC Master Plan TIS 1.6 Summary of Traffic Analysis Results The following sections summarize the traffic analysis results at the three Study Area intersections. 1.6.1 Intersection #1 on Frontage Road - Assumed Roundabout The TOV has taken the lead on the preliminary design of the Proposed Roundabout on the Frontage Road. The participants in this process include all adjacent property owners because the roundabout would require additional right of way from these properties. VVMC, TOV, and the Evergreen Lodge have been meeting for a couple months to evaluate various roundabout location and configuration options. The TOV has retained Felsburg Holt and Ullevig (FHU) to provide technical support to the effort, and they produced a memorandum to the TOV on 8/1/14. The FHU memo summarized the results of the alternatives analysis for the roundabout, which was based on build out conditions of all three properties in the year 2035. The most recent team meeting was held on 8/5/14 where the participants agreed that the roundabout would be likely be located near the shared property line between the VVMC and Evergreen properties. FHU is currently looking at several different access configurations for the roundabout at this location. This VVMC TIS could not analyze the proposed roundabout because the preferred configuration is not known yet. Therefore, this TIS refers to and relies upon the FHU memo for the roundabout operational analysis in the build out condition. The FHU memo indicates that the proposed roundabout would operate at LOS B or better, even when using conservative background traffic and site trip generation estimates. It is anticipated that the preferred roundabout location and configuration will be identified sometime during the VVMC Master Plan approval process, so this TIS will be updated accordingly. VVMC has identified the Frontage Road improvements that would be necessary if VVMC were to redevelop "First and Alone". The "First and Alone" evaluation was done to find a workable VVMC access solution that could occur within the existing right of way. The ultimate roundabout configuration would require additional highway right of way for implementation. In addition, CDOT understands that over -designed roundabouts can create operational issues, which is another reason that VVMC evaluated the "First and Alone" access options that do not include a roundabout. The Proposed Roundabout on the Frontage Road was analyzed for the completion of of the VVMC Master Plan, which is anticipated to be year 2018. Table 3 shows the level of service (LOS), delay, and queuing results of the roundabout analysis based on the HCM 2010 Roundabout Methodology. TurnKe Page 6 3/17/2015 Consulting, LLC VVMC Master Plan TIS Table 3 — Int #1 - Assumed Roundabout Analysis Results [Year 2018] Roundabout AM Peak Hour PM Peak Hour LOS — Delay 95th % Queue LOS —Delay 95th % Queue Approach LOS — Delay (sec) (ft) (sec) (ft) West Leg A-5 20 A — 9 70 (Frontage Road Southbound East Leg A-6 50 A — 6 50 (Frontage Road and Right -Turn South Leg A-6 20 A — 9 20 (Evergreen Lodge Access 105 (VVMC Access, North Leg A — 6 20 A — 6 20 TOV Service Access (Evergreen Lodge Overall Roundabout A-6 50 (max) A - 7 70 (max) all vehicles Table 3 shows that the Proposed Roundabout will operate at LOS A with minimal queuing in year 2018, the anticipated opening year of the WMC Master Plan. Refer to the FHU memo in the Appendix for the year 2035 Build -out analysis results. 1.6.2 VVMC Access / TOV Access on Frontage Road [Intersection #2] The year 2018 East End (Construction Completed) analysis showed that the existing roadway configuration at the VVMC Access will probably create grid -lock on the Frontage Road and Main Vail interchange. If the proposed roundabout is not constructed prior to year 2018, the "First and Alone" alternative should be constructed prior to (or coincide with) the completion of the VVMC Master Plan construction in year 2018. Table 4 shows that the "First and Alone" alternative will provide acceptable traffic operations at the VVMC Access and TOV Access thru the year 2035. In addition, an eastbound right -turn deceleration lane should be constructed at the VVMC Access on the Frontage Road. Table 4 - VVMC Access: "First and Alone" Alternative [Year 2035] VVMC Access is RIRO: TOV Access is % (Left -turn IN prohibited) TurnKe Page 7 3/17/2015 Consulting, LLc AM Peak Hour PM Peak Hour Direction Movement LOS — Delay 95th % Queue LOS — Delay 95th % Queue sec ft sec ft Southbound Shared Left- C — 16 30 C — 19 50 TOV Access and Right -Turn Northbound Right -turn A-4 55 A — 10 105 (VVMC Access, Westbound (Evergreen Lodge U-turn A-5 95 B — 13 120 Access TurnKe Page 7 3/17/2015 Consulting, LLc VVMC Master Plan TIS Table 5 shows that the RIRO configuration at the VVMC and TOV Accesses on the Frontage Road will operate at LOS A in the Year 2035 Build -out Condition. Table 5 — WMC/TOV Access on Frontage Road Analysis Results [Year 2035] VVMC and TO Accesses are RIRO (in coniunction with the Proaosed Roundabout) 1.6.3 Vail Road and Meadow Drive [Intersection #3] The existing main access to the VVMC is on West Meadow Drive. In order to get to the VVMC main access, drivers pass thru the Vail Road and Meadow Drive intersection, which is a small four-way stop intersection with a high number of pedestrians and local buses. The VVMC Master Plan proposes to relocate the main access to the Frontage Road, but the new main access on the Frontage Road will not be open until year 2018. In addition, when the East End is being constructed in year 2017, it will be necessary to access the 69 parking spaces at the US Bank Building via West Meadow Drive. This means that the VVMC traffic on West Meadow Drive will increase over the existing condition when the East End is under construction. The existing roadway configuration was analyzed for the year 2017 East End (During Construction) scenario. Table 6 shows what can be expected at the this intersection when the 69 parking spaces at the US Bank Building are access via West Meadow Drive during the construction of the East End parking structure. Table 6 — Vail Road and Meadow Drive Analysis Results [Year 2017] AM Peak Hour AM Peak Hour PM Peak Hour Direction Movement LOS — Delay 95th % Queue LOS — Delay 95th % Queue (ft) (sec) sec ft sec ft B — 10 95 West Meadow Drive Northbound Right -turn A — 3 45 A-8 95 Accessouthbound Northbound SVVMC Right -turn A-4 35 A-5 50 TOV Access Southbound A — 10 —7 115 1.6.3 Vail Road and Meadow Drive [Intersection #3] The existing main access to the VVMC is on West Meadow Drive. In order to get to the VVMC main access, drivers pass thru the Vail Road and Meadow Drive intersection, which is a small four-way stop intersection with a high number of pedestrians and local buses. The VVMC Master Plan proposes to relocate the main access to the Frontage Road, but the new main access on the Frontage Road will not be open until year 2018. In addition, when the East End is being constructed in year 2017, it will be necessary to access the 69 parking spaces at the US Bank Building via West Meadow Drive. This means that the VVMC traffic on West Meadow Drive will increase over the existing condition when the East End is under construction. The existing roadway configuration was analyzed for the year 2017 East End (During Construction) scenario. Table 6 shows what can be expected at the this intersection when the 69 parking spaces at the US Bank Building are access via West Meadow Drive during the construction of the East End parking structure. Table 6 — Vail Road and Meadow Drive Analysis Results [Year 2017] TurnKe Page 8 3/17/2015 Consulting, LLC AM Peak Hour PM Peak Hour Approach LOS — Delay 95th % Queue LOS —Delay 95th % Queue (sec) (ft) (sec) (ft) Eastbound A — 7 50 B — 10 95 West Meadow Drive Westbound A — 10 55 A — 9 65 East Meadow Drive Northbound A — 8 55 B — 12 90 Vail Road Southbound A — 10 —7 115 B — 11 T 100 Vail Road) Overall Intersection A — 9 115 (max) B — 11 100 (max) all vehicles TurnKe Page 8 3/17/2015 Consulting, LLC VVMC Master Plan TIS Table 6 shows that there will not be a noticeable change in the LOS, delay, or queuing at the Vail Road and Meadow Drive intersection during the construction of the East End when the 69 parking spaces at the US Bank Building will be accessed via West Meadow Drive. The 69 parking spaces at the US Bank Building represents a 60% increase in VVMC parking spaces accessed via West Meadow Drive (116 existing vs 185 during East End Construction). However, the traffic data obtained in February 2014 showed that the peak hour trips to/from the US Bank Building were 36 vph (AM) and 43 (PM). Based on the existing peak hour traffic volumes at the Vail Road and Meadow Drive intersection (AM = 316 vph, PM = 518 vph), the increase in VVMC trips on West Meadow Drive to/from the US Bank Building during the East End Constructions is only 11 % (AM) and 8% (PM). VVMC Trips on West Meadow Drive after the VVMC Master Plan is Completed After the VVMC Master Plan is completed in year 2018, the VVMC traffic volume on West Meadow Drive will go from about 1,000-1,400 vehicles per day (1,000 = summer season, 1,400 = winter season) to 58 vehicles per day (service and delivery vehicles only). The 58 vehicles per day on West Meadow Drive is 29 services and delivery vehicles that make 29 trips IN and 29 trips OUT for a total of 58 daily trips. The existing peak hour VVMC traffic at the Vail Road and Meadow Drive intersection represents 21% (AM) and 29% (PM). After completion of the VVMC Master Plan in year 2018, the peak hour traffic volume at this intersection will decrease by those same percentages. 1.7 Conclusions and Recommendations The following conclusions and recommendations are based on the Project trip generation and traffic analysis. 1.7.1 Proposed Roundabout on Frontage Road [Intersection #1] The TOV has taken the lead on the preliminary design of the Proposed Roundabout on the Frontage Road. The participants in this process include all adjacent property owners because the roundabout would require additional right of way from these properties. VVMC, TOV, and the Evergreen Lodge have been meeting for a couple months to evaluate various roundabout location and configuration options. The TOV has retained Felsburg Holt and Ullevig (FHU) to provide technical support to the effort, and they produced a memorandum to the TOV on 8/1/14. The FHU memo summarized the results of the alternatives analysis for the roundabout, which was based on build out conditions on all three properties in the year 2035. The most recent team meeting was held on 8/5/14 where the participants agreed that the roundabout would be likely be located near the shared property line between the VVMC and Evergreen properties. FHU is currently looking at several different access configurations for the roundabout at this location. This VVMC TIS could not analyze the proposed roundabout because the preferred configuration is not known yet. Therefore, this TIS refers to and relies upon the FHU memo for the roundabout operational analysis in the build out condition. The FHU memo indicates that the TurmnKe Page 9 3/17/2015 Consulting, LLC VVMC Master Plan TIS proposed roundabout would operate at LOS B or better, even when using conservative background traffic and site trip generation estimates. It is anticipated that the preferred roundabout location and configuration will be identified sometime during the VVMC Master Plan approval process, so this TIS will be updated accordingly. VVMC has identified the Frontage Road improvements that would be necessary if VVMC were to redevelop "First and Alone". The "First and Alone" evaluation was done to find a workable VVMC access solution that could occur within the existing right of way. The ultimate roundabout configuration would require additional highway right of way for implementation. In addition, CDOT understands that over -designed roundabouts can create operational issues, which is another reason that VVMC evaluated the "First and Alone" access options that do not include a roundabout. 1.7.2 VVMC Access on Frontage Road [Intersection #2] The year 2018 East End (Construction Completed) analysis showed that the existing roadway configuration at the VVMC Access will probably create grid -lock on the Frontage Road and Main Vail interchange. If the proposed roundabout is not constructed prior to year 2018, the "First and Alone" alternative should be constructed prior to (or coincide with) the completion of the WMC Master Plan construction in year 2018. The "First and Alone" alternative will provide acceptable traffic operations at the VVMC Access (RIRO) and TOV Access (3/4 movement) thru the year 2035. In addition, an eastbound right -turn deceleration lane should be constructed at the VVMC Access on the Frontage Road. 1.7.3 Vail Road and Meadow Drive [Intersection #3] The VVMC trips at this intersection will increase during the East End construction due to the 69 parking spaces at the US Bank Building being accesses via West Meadow Drive. However, the increase in traffic at this intersection will only be 11 % (AM) and 8% (PM), and there will not be a noticeable change in the LOS, delay, or queuing at this intersection. No changes are recommended at this intersection. TurnKe Page 10 3/17/2015 Consulting, LLC J--�,TumKey 4 _ _ Consulting, LLC MEMORANDUM 2533 West Pinyon Ave Grand Junction, CO 81505 970-985-4001 TO: Dan Feeney, PE, Vail Valley Medical Center (VVMC) FROM: Skip Hudson, PE DATE: October 10, 2014 RE: Delivery / Service Vehicles on West Meadow Drive — Version #3 This memo was previously submitted to the Town of Vail (TOV) on September 16th and 30tH The previous versions relied upon general Delivery / Service Vehicle data provided by the VVMC Facilities Group. This version is based on actual Delivery / Service Vehicle count data collected September 29 thru October 3. This version also includes actual traffic count data on West Meadow Drive instead of an estimation based on the ITE Trip Generation Manual. This memo addresses the VVMC Delivery / Service vehicle traffic on West Meadow Drive. Tables 1 and 2 show the existing VVMC Delivery / Service vehicles. The information in Tables 1 and 2 is based on a 5 -day traffic count conducted Monday, September 29 thru Friday, October 3, 2014. A VVMC staff person observed and recorded details (arrival & departure time, vendor name, vehicle size,) for each Delivery / Service vehicle at the loading dock for a 12 -hour period (6 am to 6 pm) each of the five days. The Attachments contain more detailed calculation tables and the raw traffic count data. VVMC anticipates that these numbers will not change significantly after the Master Plan construction is completed. Even though the VVMC will be larger in size, employee more people, and serve more patrons and guests, it is anticipated that the same number of Delivery / Service vehicles will visit VVMC on a daily basis — they will just deliver or pick-up more material each trip. Table 1 — VVMC Delivery / Service Vehicles [DAILY] Based on traffic counts conducted Ser)tember 29 thru October 3. 2014 P4142P 6f 3 # of Deliver / Service Vehicles # of Delivery / Service Vehicle Trips Vehicle _ ,_ ,, on West Meadow Drive SizeEMMM - I �" Average Highest Day Average Highest Day (Monday -Friday) (Monday) (Monday -Friday) (Monday) Passenger 11 13 22 26 Vehicle SU -30 10 14 20 28 or smaller WB -40 2 1 4 2 Total 23 28 46 56 P4142P 6f 3 Table 2 — VVMC Delivery / Service Vehicles [PEAK HOUR] Based on traffic counts conducted Seotember 29 thru October 3. 2014 Notes: 1. The AM and PM peak hours are based on the peak hours at the Vail Road and West Meadow Drive intersection; the highest hour for Delivery / Service vehicles to/from the VVMC ("VVMC Peak Hour") generally occurs from 10 am to 11 am. During the week-long traffic count, the arrival and departure time for each Delivery / Service vehicle was noted. Based on the arrival and departure data, the average time a Delivery / Service vehicle was parked in the loading dock area was 21 minutes. The following was also noted from the arrival and departure data: When there were Delivery / Service Vehicles in the loadina dock area: • 66% of the time there was only 1 Delivery / Service Vehicle in the loading dock area • 25% of the time there were 2 Delivery / Service Vehicles in the loading dock area • 7% of the time there were 3 Delivery / Service Vehicles in the loading dock area • 98% of the time there were 3 or less Delivery / Service Vehicles in the loading dock area • There were only four instances in the five-day period where there were more than three Delivery / Service Vehicles in the loading dock area at the same time; each instance lasted 10 minutes or less. P6V446P3 # of Delivery / Service Vehicle Trips on West Meadow Drive AM Peak Hour VVMC Peak Hour' PM Peak Hour' (Adjacent Roadways) (10:00 — 11:00 am) (Adjacent Roadways) (7:30 — 8:30 am) (4:00 — 5:00 pm) Trips IN 4 8 3 Trips OUT 4 7 4 Total 8 15 7 Notes: 1. The AM and PM peak hours are based on the peak hours at the Vail Road and West Meadow Drive intersection; the highest hour for Delivery / Service vehicles to/from the VVMC ("VVMC Peak Hour") generally occurs from 10 am to 11 am. During the week-long traffic count, the arrival and departure time for each Delivery / Service vehicle was noted. Based on the arrival and departure data, the average time a Delivery / Service vehicle was parked in the loading dock area was 21 minutes. The following was also noted from the arrival and departure data: When there were Delivery / Service Vehicles in the loadina dock area: • 66% of the time there was only 1 Delivery / Service Vehicle in the loading dock area • 25% of the time there were 2 Delivery / Service Vehicles in the loading dock area • 7% of the time there were 3 Delivery / Service Vehicles in the loading dock area • 98% of the time there were 3 or less Delivery / Service Vehicles in the loading dock area • There were only four instances in the five-day period where there were more than three Delivery / Service Vehicles in the loading dock area at the same time; each instance lasted 10 minutes or less. P6V446P3 Table 3 compares the background (non-VVMC) traffic on West Meadow Drive to the VVMC Delivery / Service vehicles that will be on West Meadow Drive after the VVMC Master Plan construction is completed. The VVMC main entrance will be relocated to the 170 South Frontage Road so the only VVMC traffic on West Meadow Drive will be Delivery / Service vehicles. The peak hour traffic volumes in Table 3 are based on intersection turning movement counts conducted in February 2014 during the peak winter season. It was not feasible to conduct a daily tube count on West Meadow Drive in February due to winter conditions. The daily traffic volumes shown in Table 3 are based on tube counts conducted in October 2014. Tube counters were placed on West Meadow Drive just west of Vail Road. In addition, tube counters were placed at the VVMC main entrance and service entrance. The VVMC traffic volumes were subtracted from the West Meadow Drive tube count to determine the non-VVMC background traffic on West Meadow Drive. The Attachments contain the daily traffic volume data collected on West Meadow Drive on Thursday, October 3, 2014. Table 3 — Compare VVMC Traffic Volumes on West Meadow Drive After VVMC Master Plan Construction Comaleted Notes: 1. Bus numbers estimated based on frequency/headway information provided by Vail Transit. 2. Based on Monday, which has the highest number of Daily Deliveries 3. No traffic volume growth was assumed for the background traffic volume on West Meadow Drive because the area is built -out. 4. Represents the existing and future volume of VVMC Delivery / Service vehicles P6V446P3 Peak Hour Traffic Volume (vehicles per hour) Daily Traffic Volume Traffic Volume Source [Based on traffic count data collected on (vehicles per day) Tuesday, February 4, 2014— Peak Winter Season] (Based on traffic count AM Peak Hour PM Peak Hour data collected on Thursday, October 3, 2014] (7:30 am — 8:30 am) (4:00 pm — 5:00 pm) Passenger 33 81 394 Vehicles Existing Background Buses 14' 20' 1801 Traffic 3 Total 47 101 574 VVMC Traffic 4 8 7 562 (Delivery/ Service Vehicles only) Future Total 55 108 630 (Background + VVMC) Future VVMC Traffic 15% 7% 9% as % of Total Notes: 1. Bus numbers estimated based on frequency/headway information provided by Vail Transit. 2. Based on Monday, which has the highest number of Daily Deliveries 3. No traffic volume growth was assumed for the background traffic volume on West Meadow Drive because the area is built -out. 4. Represents the existing and future volume of VVMC Delivery / Service vehicles P6V446P3 Attachments 3/17/2015 VVMC Delivery/ Service Vehicles' [DAILY] Collected during a week-long traffic count conducted September 29 thru October 3, 2014 Note 1: 1 Vehicle = 2 trips (1 Trip IN, 1 Trip OUT) 3/17/2015 a x y y Number of DAILY o c a 3 a .� `-' o U o w a co_ o'� 'm ❑ Passenger SU -30 Delivery Vehicle Trips on Date 3 d ii o U m w >, LL L m T E c m o U a U "= > .. o Vehicle (orsmaller ) WB -40 Total West Meadow Drive m o m o x w d y v o m a° m c o = U o v = y d 2 u=°, w 0 _ w d One Delivery Vehicle=2Tri s ( ry P) V) t �. m m g E n_ c_ Lu .o Y_ $ y m 3 N N H c 2 m s - E uJ n :I a w a? Q Y w in N c c E a a a U I1 Trip IN, 1 Trip OUT] a fY C7 a` rj/ > O V) > Q LL d Q ❑ 7 y o LL' O Y Q (Y m 2 O n o Q? y d F LL m U y O Q LL d o a Q Q= d U w 2 N o 2 U m o 'm 16 m oo x 2i K ao to x V) ❑ Monday 1 3 1 1 2 1 2 1 1 1 1 4 1 1 1 1 1 1 1 1 1 1 13 14 1 28 56 Tuesday 1 1 1 i 1 3 1 22 1 1 1 2 2 1 10 6 16 32 Wednesda 1 3 1 1 3 3 3 2 1 1 1 1 1 1 1 1 1 1 12 11 4 27 54 Thursday 1 1 1 1 1 2 1 2 1 1 2 1 1 4 1 1 1 1 1 1 1 1 1 1 2 1 1 1 1 2 1 1 1 1 1 1 1 1 1 1 1 1 2 1 1 1 3 1 1 1 1 1 1 1 1 1 13 10 3 26 52 Friday 1 1 1 1 1 2 1 1 1 1 1 1 3 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 2 1 1 1 1 1 1 9 10 1 20 40 Total (5 -day periodl 57 51 9 117 234 Average (per day) 11 10 2 23 46 Highest Day 13 14 1 28 56 Note 1: 1 Vehicle = 2 trips (1 Trip IN, 1 Trip OUT) 3/17/2015 VVMC Delivery / Service Vehicles' [PEAK HOUR] Collected during a week-long traffic count conducted September 29 thru October 3, 2014 note t.i venic—a nips It inp IN,t inp uuit 3/17/2015 ������ Rome �me�BFE�mmm�m���m������� mo©v mno® MEM MmMM moon m©©" mo©o �91MIM nTIKMM m����������m�����m�� moo© ��oo�000��������oo�000�mao�o� moom Thursday, October 02, 2014 �000000���®o®�oo�oo��oo�� EMU Friday, October 03, 2014 Emu MmM m©OM note t.i venic—a nips It inp IN,t inp uuit 3/17/2015 Traffic Count ("Trips") Data Collected on West Meadow Drive - Thursday, October 2, 2014 West Meadow Drive. SUMMARY of Traffic Count Data Date/Time West Meadow Drive Main Entrance Service Entrance WB IN EB OUT Total IN OUT Total IN OUT Total Location Trips Trips Total IN OUT W Meadow Dr(ALL) 900 1 772 11,672 Main Entrancel 5401 4461 986 10/03/2014 00:00 - 00:14 3 4 7 4 2 1 6 0 0 0 Service Entrance 0 56 56 10/03/2014 00:15 - 00:29 3 7 10 3 1 4 0 0 0 Delive Vehicles 211 28 56 10/03/2014 00:30 - 00:44 1 5 6 3 0 3 0 0 0 WMC Total 568 530 1,098 10/03/2014 00:45 - 00:59 2 4 6 1 1 2 0 2 2 10/03/2014 01:00 - 01:14 3 2 5 1 1 2 0 0 0 W Meadow Dr No WMC 332 242 574 10/03/2014 01:15 - 01:29 1 1 2 0 0 0 0 0 0 10/03/2014 01:30 - 01:44 1 1 2 1 0 1 0 0 0 10/03/2014 01:45 - 01:59 1 1 2 0 1 1 0 0 0 10/03/2014 02:00 - 02:14 0 1 1 1 0 1 0 0 0 10/03/2014 02:15 - 02:29 0 3 3 3 0 3 0 0 0 10/03/2014 02:30 - 02:44 0 0 0 0 0 0 0 0 0 10/03/2014 02:45 - 02:59 0 0 0 0 0 0 0 0 0 10/03/2014 03:00 - 03:14 0 0 0 0 0 0 0 0 0 10/03/2014 03:15 - 03:29 0 1 0 0 0 0 0 0 0 0 10/03/2014 03:30 - 03:44 0 1 0 0 0 0 0 0 0 0 10/03/2014 03:45 - 03:59 0 1 1 1 0 0 0 0 0 0 10/03/2014 04:00 - 04:14 0 0 0 0 0 0 0 0 0 10/03/2014 04:15 - 04:29 1 0 1 0 0 0 0 0 0 10/03/2014 04:30 - 04:44 1 2 3 0 0 0 0 0 0 10/03/2014 04745 - 04:59 0 0 0 1 1 2 0 0 0 10/03/2014 05:00 - 05:14 1 0 1 0 0 0 0 0 0 10/03/2014 05:15 - 05:29 1 0 1 2 2 4 0 0 0 10/03/2014 05:30 - 05:44 6 1 7 0 2 2 0 0 0 10/03/2014 05745 - 05:59 7 3 10 2 7 9 0 0 0 10/03/2014 06:00 - 06:14 0 3 3 3 0 3 0 0 0 10/03/2014 06:15 - 06:29 4 1 5 0 2 2 0 0 0 10/03/2014 06:30 - 06:44 7 3 10 1 4 5 0 0 0 10/03/2014 06:45 - 06:59 8 6 14 2 4 6 0 2 2 10/03/2014 07:00 - 07:14 6 9 15 2 2 4 0 1 1 10/03/2014 07:15 - 07:29 5 8 13 5 3 8 0 1 1 10/03/2014 07:30 - 07:44 15 6 21 3 9 12 0 2 2 10/03/2014 07:45 - 07:59 18 9 27 7 16 23 0 0 0 10/03/2014 08:00 - 08:14 14 8 22 5 11 16 0 3 3 10/03/2014 08:15 - 08:29 20 8 28 9 7 16 0 1 1 10/03/2014 08:30 - 08:44 24 9 33 4 13 17 0 2 2 10/03/2014 08:45 - 08:59 22 13 35 7 12 19 0 0 0 10/03/2014 09:00 - 09:14 29 7 36 10 13 23 0 0 0 10/03/2014 09:15 - 09:29 18 13 31 6 10 16 0 2 2 10/03/2014 09:30 - 09:44 17 13 30 13 11 24 0 0 0 10/03/2014 09:45 - 09:59 17 14 31 14 13 27 0 2 2 10/02/2014 10:00 - 10:14 19 17 36 10 8 18 0 0 0 10/02/2014 10:15 - 10:29 17 8 25 5 8 13 0 0 0 10/02/2014 10:30 - 10:44 13 18 31 12 7 19 0 0 0 10/02/2014 10:45 - 10:59 19 20 39 11 11 22 0 0 0 10/02/2014 11:00 - 11:14 22 13 35 10 10 20 0 1 1 10/02/2014 11:15 - 11:29 14 10 24 9 5 14 0 1 1 10/02/2014 11:30 - 11:44 21 10 31 11 10 21 0 0 0 10/02/2014 11:45 - 11:59 8 13 21 11 2 13 0 1 1 10/02/2014 12:00 - 12:14 14 17 31 15 9 24 0 0 0 10/02/2014 12:15 - 12:29 14 15 29 13 4 17 0 1 1 10/02/2014 12:30 - 12:44 18 12 30 13 8 21 0 0 0 10/02/2014 12:45 - 12:59 21 11 32 12 11 23 0 0 0 10/02/2014 13:00 - 13:14 14 11 25 7 7 14 0 0 0 10/02/2014 13:15 - 13:29 18 18 36 9 9 18 0 1 1 10/02/2014 13:30 - 13:44 15 14 29 10 8 18 0 0 0 10/02/2014 13:45 - 13:59 17 10 27 4 7 11 0 1 1 10/02/2014 14:00 - 14:14 21 11 32 10 9 19 0 0 0 10/02/2014 14:15 - 14:29 21 18 39 18 4 22 0 0 0 10/02/2014 14:30 - 14:44 14 11 25 10 4 14 0 1 1 10/02/2014 14:45 - 14:59 19 13 32 10 6 16 0 1 1 10/02/2014 15:00 - 15:14 18 14 32 7 9 16 0 0 0 10/02/2014 15:15 - 15:29 15 9 24 7 10 17 0 0 0 10/02/2014 15:30 - 15:44 15 17 32 10 7 17 0 1 1 10/02/2014 15:45 - 15:59 11 17 28 12 6 18 0 3 3 10/02/2014 16:00 - 16:14 16 10 26 14 7 21 0 0 0 10/02/2014 16:15 - 16:29 16 12 28 11 7 18 0 1 1 10/02/2014 16:30 - 16:44 10 16 26 8 3 11 0 1 1 10/02/2014 16:45 - 16:59 16 18 34 12 6 18 0 2 2 10/02/2014 17:00 - 17:14 12 17 29 10 7 17 0 3 3 10/02/2014 17:15 - 17:29 14 13 27 8 8 16 0 5 5 10/02/2014 17:30 - 17:44 10 9 19 6 8 14 0 0 0 10/02/2014 17:45 - 17:59 5 13 18 12 2 14 0 1 1 10/02/2014 18:00 - 18:14 17 12 29 9 8 17 0 1 1 10/02/2014 18:15 - 18:29 10 11 21 11 6 17 0 3 3 10/02/2014 18:30 - 18:44 15 11 26 5 8 13 0 2 2 10/02/2014 18:45 - 18:59 12 8 20 5 7 12 0 0 0 10/02/2014 19:00 - 19:14 4 14 18 5 1 6 0 2 2 10/02/2014 19:15 - 19:29 8 6 14 8 3 11 0 0 0 10/02/2014 19:30 - 19744 6 7 13 4 2 6 0 0 0- 10/02/2014 19:45 - 19:59 8 1 9 1 4 5 0 0 0 10/02/2014 20:00 - 20:14 9 8 17 3 5 8 01 0 1 0 10/02/2014 20:15 - 20:29 7 22 29 18 5 23 0 0 0 10/02/20142030-2044 4 9 13 7 1 8 0 0 0 10/02/2014 20:45 - 20:59 6 5 11 1 4 5 0 0 0 10/02/2014 21:00 - 21:14 3 3 6 1 2 3 0 0 0 10/02/2014 21:15 - 21:29 6 2 8 1 3 4 0 0 0 10/02/2014 21:30 - 21:44 8 7 15 2 4 6 0 0 0 10/02/2014 21:45 - 21:59 1 5 6 3 1 4 0 1 1 10/02/2014 22:00 - 22:14 4 6 10 2 2 4 0 0 0 10/02/2014 22:15 - 22:29 3 2 5 0 1 1 0 1 1 10/02/2014 30-22744 4 5 9 1 0 1 0 1 1 10/02/2014 22:45 - 22:59 3 10 13 4 2 6 0 0 0 10/02/2014 23:00 - 23:14 1 4 5 3 0 3 0 0 0 10/02/2014 23:15 - 23:29 4 4 8 1 2 3 0 2 2 10/02/2014 23:30 - 23:44 2 4 6 2 0 2 0 0 0 10/02/2014 23:45 - 23:59 2 5 7 3 0 3 0 0 0 3/17/2015 DELIVERY AND CONSTRUCTION VEHICLE INFO Date Arrival Time Departure Time Time On Site Company/Vendor Vehicle Type/Size What's being delivered? Photo Taken ? 29 -Sep 06:30 06:45 15 Min Reyhal GMC Savanna 2500 Electrical Supplies 1 29 -Sep 07:1S 07:20 5 Min Galleria Freight Liner Single Axel Oncore 2 29 -Sep 07:20 08:05 45 Min Meadow Gold Freight Liner Semi Milk 3 29 -Sep 07:45 07:52 7 Min Pristine Landscape Chevy 2500 Pickup Watering Flowers 4 29 -Sep 08:10 08:50 40 Min Sundance GMC 4500 Salt for Hospital 5 29 -Sep 08:S1 09:00 9 Min Reyhal GMC Savanna 2500 Electrical Supplies 1 29 -Sep 08:51 08:52 1 Min WMC Courier Dodge Ram Supplies 6 29 -Sep 09:28 09:30 2 Min Reyhal GMC Savanna 2500 Electrical Supplies 1 29 -Sep 10:00 10:03 3 Min Game Ready Toyota Tacoma Surgery Supplies 7 29 -Sep 10:07 10:24 17 Min Staples On Track GMC Box Van Office Supplies Room 800 8 29 -Sep 10:16 10:20 4 Min Vail Honey Wagon Duel Axle Peterbuilt Garbage 9 29 -Sep 10:20 11:02 42 Min Alpine Vending Box Truck Single Axle Vending Machines 10 29 -Sep 10:33 10:44 11 Min Fed EX Duel Axle Box Van Misc Boxes - Shipping/Rec 11 29 -Sep 10:35 11:12 37 Min Alsco Duel Axle Box Van Linen Kitchen 12 29 -Sep 10:40 10:42 2 min Makasan GMC 2500 Van Pharmaceutical 13 29 -Sep 10:55 11:02 7 Min DMI Ford F350 Pickup D -Mark 14 29 -Sep 11:12 12:05 53 Min UPS Single Axle Box Van Misc Boxes - Shipping/Rec 15 29 -Sep 11:46 11:55 9 Min Retrever Fright Services Single Axel Box Freightliner Ryder Pick up From Lab Dept 16 3/17/2015 DELIVERY AND CONSTRUCTION VEHICLE INFO Date Arrival Time Departure Time Time On Site Company/Vendor Vehicle Type/Size What's being delivered? Photo Taken ? 29 -Sep 12:51 13:08 17 Min VVMC Courier Ford 350 Van Med Supplies 17 29 -Sep 12:52 13:07 15 Min Fed EX Single Axle Box Van Suit 100 18 29 -Sep 13:25 13:33 8 Min Oroweat Box Truck Single Axle Bread 19 29 -Sep 14:30 14:36 6 Min Fed EX Box Truck Single Axle Pick Up 20 29 -Sep 1 14:36 14:48 12 Min Fed EX Box Truck Single Axle Misc Boxes - Shipping/Rec 11 29 -Sep 14:50 15:05 15 Min Pristine Landscape Toyota Tacoma Darryl 21 29 -Sep 15:05 15:57 52 Min AMS Ford 250 Pickup Mark Leyman 22 29 -Sep 1 15:10 15:15 5 Min RK Mechanical Dodge Pickup Copper Tubing 23 29 -Sep 1S. -2S 15:33 8 Min Haseldan Const Ford 250 Pickup Drywall 24 3/17/2015 DELIVERY AND CONSTRUCTION VEHICLE INFO Date Arrival Time Departure Time Time On Site Company/Vendor Vehicle Type/Size What's being delivered? Photo Taken ? 30 -Sep 08:40 08:41 1 Min WMC Courier Dogde Ram Supplies 1 30 -Sep 1 08:52 08:55 3 Min Game heady Nissan xterra Surgery Supplies 2 30 -Sep 09:14 09:30 16 Min OnTrac GMC 2500 Van Pharmaceutical 3 30 -Sep 10:10 10:43 33 Min UPS Single Axle Box Van Misc Boxes - Shipping/Rec 4 30 -Sep 10:25 10:45 20 Min Alsco Duel Axle Box Van Linen Kitchen 5 30 -Sep 10:43 10:55 12 Min Fed Ex Duel Axle Box Van Misc Boxes - Shipping/Rec 6 30 -Sep 11:03 11:41 38 Min AlpinAire Ford F350 Box Truck Oxygen Tanks 7 30 -Sep 11:11 11:12 1 Min Toyota 4 Runner Pick Up 8 30 -Sep 12:48 13:00 12 Min WMC Courier Ford 3S0 Van Med Supplies 9 30 -Sep 12:55 13:09 14 Min Fed Ex Box Truck Single Axle Misc Boxes - Shipping/Rec 10 30 -Sep 13:52 14:12 20 Min WMC Courier Ford E350 Van Misc Boxes - Shipping/Rec 11 30 -Sep 13:56 14:21 25 Min The Balance Sheet Ford F 150 POV Pickup From Steadman Clinic 12 30 -Sep 15:20 15:40 20 Min VW Passat POV Pick Up 13 30 -Sep 15:40 1S:43 3 Min Game Ready Toyota Highlander Pick up 14 30 -Sep 16:06 16:35 29 Min AlpinAire Ford F350 Box Truck Oxygen Tanks 7 3/17/2015 DELIVERY AND CONSTRUCTION VEHICLE INFO Date Arrival Time Departure Time Time On Site Company/Vendor Vehicle Type/5ize What's being delivered? Photo Taken ? 1 -Oct 05:30 06:20 50m Fresh Point Dual Axle Box Truck Produce 1 1 -Oct 05:53/15:40 05:55/15:44 2m/4m RK Mechanical Dodge 2500 Pickup nks, Air Compressor, Misc Electri 2 1 -Oct 07:15 07:20 5m Diamond Drilling Ford E350 303-472-6544 3 1 -Oct 08:35 08:36 lm WMC Courier Dodge Ram Van Drop Off Package 4 1 -Oct 08:58 09:05 7m ACE GMC Savanna Van Misc Boxes 5 1 -Oct 09:03/15:15 09:15/15:28 12m/13m Ontrac GMC Box Van Desk Top Supplies 6 1 -Oct 09:33 10:15 42m RK Mechanical Semi Mechanical Supplies 7 1 -Oct 09:46 10:05 19m Pepsi Semi Kitchen 8 1 -Oct 10:23 11:49 1h26m Vestern Paper Distributc Freightliner Boxtruck Housekeeping 9 1 -Oct 10:42 11:45 1h3m UPS Box Truck Misc Boxes 10 1 -Oct 10:50/14:12 10:55/14:33 5m/21m FedEx Express Box Truck Misc Boxes, Pick up Packages 11 1 -Oct 10:55 10:58 3m Garbage Truck Dual Axle Picking up garbage 12 1 -Oct 12:44 12:50 6m Allteck Chevy Silvorado 2500 Drop off materials 13 1 -Oct 12:49 13:10 21m World Class Ford Clubwagon Van Delivering water 14 1 -Oct 12:50 13:25 35m FedEx Ground Box Van Misc Boxes 15 1 -Oct 13:04/15:30 13:26/15:39 22m/9m WMC Courier Ford Van Hospital Supplies 16 1 -Oct 13:10 13:18 8m Auspac Chevy Pickup Picking up tools 17 1 -Oct 13:17 13:41 24m UPS Freight Truck Storage Unit 18 3/17/2015 DELIVERY AND CONSTRUCTION VEHICLE INFO Date Arrival Time Departure Time Time On Site Company/Vendor Vehicle Type/Size What's being delivered? Photo Taken ? 1 -Oct 13:41 13:50 9m UPS Box Truck Forgot to deliver package 19 1 -Oct 14:16 14:20 4m Game Ready Toyota Highlander Pick Up packages 20 1 -Oct 14:56 15:28 32m 5AIA Semi Receiving Batteries 21 1 -Oct 16:58 17:10 12m Striker Chevy Van Express Body parts 22 3/17/2015 DELIVERY AND CONSTRUCTION VEHICLE INFO Date Arrival Time Departure Time Time On Site Company/Vendor Vehicle Type/Size What's being delivered? Photo Taken ? 2 -Oct 7:00 7:40 40m Meadow Gold Box Truck Milk 2 2 -Oct 7:25 7:28 3m Helsden constra Toyota Tundra N/A 1 2 -Oct 8:00 8:02 2m Game Ready Nissan Game Ready 1 2 -Oct 8:25 10:15 1h50m HSS Toyota Venza Aforking on computers w/ permission from se 2* 2 -Oct 8:55 9:11 16m Construction Ford Ranger Picking Up 1 2 -Oct 8:55 9:11 16m Construction Hyundai Picking Up 1 2 -Oct 9:05 9:30 25m Construction GMC Materials 1 2 -Oct 9:24 9:45 21m RK Mechanical Box Truck Pipes & Fittings 1 2 -Oct 9:30 9:40 lom Alsco Box Truck Linens 1 2 -Oct 9:35 10:27 52m UPS Box Truck Misc Packages 1 2 -Qct 9:35 9:45 10m Vail Honeywagon Truck Dumping Trash 1 2 -Oct 9:35 10:40 1h5m Westernslope Box Truck Water 1 2 -Oct 10:50 10:52 2m Toyota Picking up Med Equip. 1 2 -Oct 11:15 11:28 13m Fedex Ground Box Truck Misc Packages 1 2 -Oct 11:17 11:24 7m Fedex Express Box Truck Misc Packages 1 2 -Ott 12:55 12:57 2m Game Ready Toyota Highlander Pick up / Game Ready 1 2 -Oct 13:00 13:03 3m RK Mechanical Ram 4x4 Pickup Pick up Construc. Materials 1 2 -Oct 13:20 13:31 11m Honeywagon Small Tanker Cleaning out outhouse 1 3/17/2015 KH% It, 6Aft DELIVERY AND CONSTRUCTION VEHICLE INFO Date Arrival Time Departure Time Time On Site Company/Vendor Vehicle Type/Size What's being delivered? Photo Taken ? 2 -Oct 13:38 13:54 16m Hasleden Ford Pickup 250 Doors 1 2 -Oct 13:00 14:15 1h15m WMC Ford Van Packages 1 2 -Oct 14:29 14:52 23m Fedex Ground Box Truck Pick up 1 2 -Oct 14:38 14:45 7m Fedex Express Box Truck Pick up 2 2 -Oct 14:50 15:06 16m Enterprise DHL Ford E-250 Package Dropoffs 1 2 -Oct 15:53 16:03 10m WMC Ford E-250 Van Picking up Packages 1 3/17/2015 DELIVERY AND CONSTRUCTION VEHICLE INFO Date Arrival Time Departure Time Time On Site Company/Vendor Vehicle Type/Size What's being delivered? Photo Taken ? 3 -Oct 07:08 07:09 00:01 01:03 00:30 00:32 00:01 00:41 01:55 00:09 00:50 00:16 00:01 00:17 02:12 00:14 00:27 00:06 00:12 00:13 Game steady Ice - Machine Ice Machine 3 -Oct 07:11 08:14 Baumont Drywall / Truck Drywall 3 -Oct 08:04 08:34 Staples White Van Desk and Chairs 3 -Oct 08:21 08:53 Coca-Cola Delivery Truck Soda 3 -Oct 08:52 08:53 WMC Van Currier 3 -Oct 09:15 09:56 UPS Van Multiple Boxes 3 -Oct 09:42 11:37 Recall Large Truck Shredding 3 -Oct 11:07 11:16 Fed Ex Box Truck Supplies 3 -Oct 11:12 12:02 STaples Van Furniture 3 -Oct 11:20 11:36 Fresh Point Large Truck Food 3 -Oct 11:38 11:39 Soups of Vail Car Food 3 -Oct 11:50 12:07 Fed Ex Box Truck Boxes 3 -Oct 12:19 14:31 HSS Car Service OR 3 -Oct 12:24 12:38 WMC Van Boxes 3 -Oct 13:12 13:39 Ontrac Truck Boxes 3 -Oct 13:40 13:46 Pristine Landscape Pickup Flowers 3 -Oct 13:51 14:03 Western Paper Large Truck Delivery 3 -Oct 14:18 14:31 DHL Van Delivery 3/17/2015 DELIVERY AND CONSTRUCTION VEHICLE INFO Date Arrival Time Departure Time Time On Site Company/Vendor Vehicle Type/Size What's being delivered? Photo Taken ? 3 -Oct 14:21 14:31 00:10 Fed Ex Box Truck Pickup 00:00 00:00 00:00 00:00 00:00 00:00 00:00 00:00 00:00 00:00 00:00 00:00 00:00 00:00 00:00 00:00 00:00 3/17/2015 Vail Valley Medical Center Vail, Colorado Preliminary Heliport Feasibility & Design Study Report Date of Issue: October 21, 2014 Amendment Date: January, 15 2015 PREPARED BY: Q001�1�E'L1EXPERTS INTERNATIONAL LLC. yeteranOwned Formerly Raymond A. Syms & Associates and Operated Aeronautical Consulting Services 28 Baruch Drive, Long Branch, New Jersey 07740 Phone (732) 870-8883 ■ Fax (732) 870-8885 Web: www.heliexpertsinternational.com ■ Email: ray@heliexp.com 3/17/2015 1 H INTERNATIONAL LLC, Veteran Owrrea Fomroriy Raymond A. Syms 6 Associates and Operated RECORD OF AMENDMENTS No. Date of Issue Date Entered Entered By Items 1 01/15/2015 01/15/2015 Rex Alexander Exhibits: G, J & K HeliExperts International LLC ©2014 All Rights Reserved Page i WMC Heliport Feasibility & Design Study RepM 7/2015 1 H INTERNATIONAL LLC, Veteran Owrrea Fomroriy Raymond A. Syms 6 Associates and Operated TABLE OF CONTENTS Section Topic Page 1 Purpose of Report 2 2 Background 2 3 Heliport Site Selection And Description 2 4 Study Determinations 4 4.A Inventory Of Current Aviation Facilities In The Vicinity 5 4.13 Aeronautical Regulatory Considerations 5 4.B.1 Federal Regulations 5 4.13.2 State Regulations 6 413.3 Local Regulations 6 4.0 Preliminary Site Selection Criteria & Evaluations 6 4.13 Safety 7 4.E Community Considerations 8 4.F Current Airspace Utilization & Interface Issues 9 4.G Climatical Considerations 9 4.1-1 Environmental Concerns 9 4.1-1.1 Sounds 9 4.1-1.2 Exhaust Emissions, Dust And Lights 11 4.1 Findings 12 4.J Recommendations 12 5 VVMC Heliport Site Selection And Review Process 13 Exhibit A Evaluated site locations 15 Exhibit B Touchdown and Liftoff Area (TLOF) Illustration 16 Exhibit C Lighting Illustrations 17 Exhibit D Windsock Illustration 18 Exhibit E Pilot Briefing Sheet Illustration 19 Exhibit F TLOF, FATO & FATO Safety Area Illustration 20 Exhibit G Extended FATO Illustration 21 Exhibit H National Safety Council Letter of Verification 22 Exhibit I FAA Approach/Departure Airspace Illustration 23 Exhibit J Surrounding Heliport Airspace Illustration 24 Exhibit K Overall Approach/Departure Airspace Illustration 25 Glossary 26 References 29 HeliExperts International LLC ©2014 All Rights Reserved Pagel VVMC Heliport Feasibility & Design Study Rep&j 7/2015 1 H INTERNATIONAL LLC, Veteran Ownec: Fomroriy Raymond A. Syms 6 Associates and OperaNd PURPOSE OF REPORT The purpose of this report is to provide preliminary information on the feasibility of constructing a heliport on the VVMC campus. This report addresses the need for a heliport at VVMC, site selection and general description of the proposed heliport, safety and community considerations, aeronautical regulatory considerations, and subsequent steps in the review and construction of a heliport. This report is to be used by the Vail Planning and Environmental Commission and the Vail Town Council in the review of VVMC's Master Plan proposal to develop a heliport on the hospital campus. This report concludes at this initial master plan level review, that the proposed heliport location can meet and exceed all current safety guidelines and licensing criteria of the FAA, NFPA and the aviation and air medical industries. Upon approval of the VVMC Master Plan and as a part of the Town's Conditional Use Permit review process additional site specific design and operational information on the heliport will be provided. In addition, the FAA and NFPA will be involved in the review of the helipad prior to its construction. BACKGROUND The integration of a well-designed and properly sited heliport on a hospital's campus has been proven to dramatically and positively impact short and long term patient outcomes as well as overall community safety. By reducing travel distances, lifesaving minutes can be better allocated to the delivery of definitive care rather than patient transport. This minimization of distance also cuts down on ambulance traffic and transfers which in -turn reduces the risk exposure to patients, medical teams and the community. By collocating a heliport directly on the hospital's campus VVMC can eliminate the need for an additional ambulance transfer and decrease the strain placed on limited and valuable local emergency response assets and personnel. HELIPORT SITE SELECTION AND DESCRIPTION Vail Valley Medical Center currently utilizes a ground based heliport located adjacent to the hospital campus to the north of the hospital on the opposite side of South Frontage Road for the transfer of patients from their facility. While this configuration is adequate it is a less than ideal situation in regards to providing optimum rapid transport to time critical patients. In conjunction with potential delays in transport the current operation exposes patients to potential risks during transfers between ambulances and helicopters as well as extremes in local environmental conditions. HeliExperts International LLC ©2014 All Rights Reserved Page 2 VVMC Heliport Feasibility & Design Study Repa-j 7/2015 1 I/ E�LIExRERT5 INTERNATIONAL LLC, - r Veteran OWIie L; Fomiorty Raymond A. Syms 6 Associates and OperaNd Both on-site and off-site locations were initially considered, but in adhering to the primary objective and criteria, that being to have a better heliport than currently exists (i.e. one on campus), off-site locations were not pursued. In assessing all identified potential onsite heliport locations (See Exhibit A) the onsite hospital heliport location identified was chosen due to its inherent superiority based on the criteria used in the evaluation process. The identified rooftop location provides the overall maximum benefit in the areas of: • Safety • Reduced patient transfer requirements • Reduced patient transport distance and time • Enhanced patient care • FAA and NFPA standards • Aircraft performance • Local EMS and First Responder asset allocation • Limited community impact This conclusion is based on both current as well as previous work conducted by our team members dating back to 1995 to include a site selection feasibility analysis which was performed for VVMC in 2011. Keeping the need for the heliport to have good patient stretcher and gurney access to and from the Emergency Room in mind, the concept for using a rooftop heliport with good vertical access to the hospital is very important. Proper application of Federal Aviation Administration (FAA), National Fire Protection Association (NFPA) standards and good design practices however dictate the heliport itself needs to be at an elevation allowing for proper airflow under the heliport itself. The proposed heliport design meets or exceeds all of those exacting criteria. The proposed helicopter Touchdown and Liftoff (TLOF) landing site will be a concrete and steel 60' X 60' heliport (See Exhibit B), elevated approximately 75' above the VVMC parking structure and mounted on extended columns above the medical office building on the main campus. The inclusion of the 75' elevation has been incorporated to maximize aeronautical safety and meet safety criteria, address the effects of contemplated future construction in the vicinity based on current zoning criteria, and enhance overall operational and patient safety. The addition of a gurney ramp from the heliport to the extended elevator shaft will be the main structures located on site. The elevator structure will need to be raised to an elevation that will allow for an appropriate gurney ramp from the heliport to the elevator to meet appropriate life safety and building codes. In addition, the access and equipment needed to meet FAA, NFPA and the Town of Vail codes will be part of the construction. HeliExperts International LLC ©2014 All Rights Reserved Page 3 VVMC Heliport Feasibility & Design Study Repa-j 7/2015 I �r,+ E+LIE}[PERTS INTERNATIONAL LLQ. ,. ,V Bran Owner Formerly Raymond A. Syms & Associates and Operated The heliport is designed to be a state-of-the-art facility utilizing the latest design criteria and techniques that are fully compliant with all applicable aeronautical and safety regulations. The heliport would safely accommodate the primary air medical helicopters operated by AirLife Denver and Flight For Life Colorado as well as any of the other air medical helicopters in operation within the region. The pad will use the latest technology in LED lighting, specifically designed to meet the safety and lighting needs of the helicopter flight crews (See Exhibit C). The wind direction will be indicated by a lighted windsock that can be seen by the pilots both from the air and the heliport (See Exhibit D). The lights will not illuminate or cast beams to any off campus properties. Helicopter flight operations into and out of the heliport will be in full compliance with all FAA regulations. The heliport design will meet all fire safety and life safety criteria required by the National Fire Protection Association (NFPA) regulations. Industry recognized helicopter safety procedures and best practices will be incorporated to the fullest extent possible. A site specific operations manual will be produced that will cover specific procedures for operations at the heliport. This will include procedures for trained security personnel and hospital staff which will assure the site is properly maintained and the area is clear of all persons during flight operations. The heliport location, design and operations plan has been modeled for making the heliport available at all times for medical emergency transport utilization. This heliport will be identified to the appropriate agencies as well as having comprehensive pilot briefing information provided for their use (See Exhibit E for an example). Such documentation will provide all the information a professional pilot would need to locate and safely operate an air medical helicopter at the proposed facility. STUDY DETERMINATIONS A. Inventory Of Current Aviation Facilities In The Vicinity B. Aeronautical Regulatory Considerations C. Preliminary Site Selection Evaluation D. Safety E. Community Considerations F. Current Airspace Utilization & Interface Issues G. Climatical Considerations H. Environmental Concerns I. Findings J. Recommendation HeliExperts International LLC ©2014 All Rights Reserved Page 4 WMC Heliport Feasibility & Design Study RepM 7/2015 1 H Al M- �-Z_ ��LiExPERTS INTERNATIONAL LLC, Veteran Ownea Fomioriy Raymond A. Syms 6 Associates and Operated A. INVENTORY OF CURRENT AVIATION FACILITIES IN THE VICINITY The closest public use aviation facilities to the VVMC property are as follows: Name Direction Direct Distance (SM) Driving Distance (SM) Est. Driving Time Round Trip (@55 mph Avg.) Eagle Co. Regional Airport (KEGE) West 28 35 1.3 hours Lake Co. Airport (KLXV) South 29 40-46 1.5 - 1.7 hours Mc Elroy Airfield (20V) North 28 68 2.5 hours *All distance measurements obtained using Google Earth Pro The current heliport used for the VVMC patient transports is approximately 275' away from the proposed rooftop heliport. With proper coordination and procedures either of the two heliports can easily interface the use of the common airspace. There are no issues of conflict or safety with the airport traffic of any of the above identified facilities given that standard aviation operational procedures and communication are adhered to as is dictated by Federal Aviation Regulations. This is one of the issues the FAA will include in their evaluations, which is required under Title 14 of the Code of Federal Regulations (C.F.R.) Part 157. B. AERONAUTICAL REGULATORY CONSIDERATIONS 1) Federal Regulations The Federal Aviation Administration Guidelines, predominately Advisory Circular (AC) 150/5390-2C, Heliport Design, provides guidance regarding the installation of heliports such as that proposed by the Hospital. The heliport VVMC has considered is not covered directly by the Federal Aviation Administration Regulations, which pertain predominantly to those installations designed for public -use, or publicly funded heliports. While those guidelines are not mandated by the FAA for installations other than those established as a public facility or those facilities receiving federal grant monies through the Airport Improvement Program (AIP), of which this site will neither be public nor receive any AIP funding, the design of the facilities for the proposed heliport will however be taking the fullest advantage of the latest and most up-to-date safety and efficiency aspects provided for under the current FAA recommendations. HeliExperts International LLC ©2014 All Rights Reserved Page 5 VVMC Heliport Feasibility & Design Study RepM 7/2015 1 Al H��LiExPERTS INTERNATIONAL LLC, .7 MAV Veteran OwnVE; Fomioriy Raymond A. Syms 6 Associates and OperaNd The National Fire Protection Association (NFPA) now requires all new heliports to meet the FAA design standards in those jurisdictions that use NFPA standards for their codes. For all new and substantially modified heliports, the FAA guidelines are very detailed regarding the pad area in addition to the clear area which a site must possess to be considered adequate for the operation of a helicopter. Preliminary investigation of the proposed site reveals the proposed heliport location would have the ability to meet these parameters. Prior to any construction of a new heliport, the Vail Valley Medical Center will be required to submit notice of its proposed helipad to the FAA pursuant to Title 14 C.F.R. Part 157. Upon notification by the hospital of their desire to establish a heliport, the FAA will then initiate a study of the airspace in the vicinity of the proposed site. The FAA will ascertain whether the proposed helipad, at the site suggested, would have any detrimental effect upon the safe and efficient use of airspace. 2) State Regulations The State of Colorado does not currently regulate the establishment of a heliport of the type VVMC is now considering but rather relies entirely on the oversight and guidelines established by the FAA. 3) Local Regulations The Town of Vail has local land -use jurisdiction over the application and requires the obtaining of a conditional use permit for the proposed use. The National Fire Protection Association (NFPA) 2011 edition of NFPA 418 "Heliport Standards" now requires a heliport to meet all the relevant portions of the FAA Heliport Design Advisory Circular for new and modified heliports. The local Fire Marshall and code officials will use that as their guide on the physical plant and operational issues dealing with any heliport application. C. PRELIMINARY SITE SELECTION CRITERIA & EVALUATIONS Sound aviation criteria as spelled out by the Federal Aviation Regulations and the FAA heliport advisory circular in conjunction with community compatibility criteria demand inclusion of community-based issues at the very inception of any potential site inventory. By utilizing this as a starting point it allows for the optimization in the areas of safety, patient care, aircraft performance, compatibility, asset longevity, and community integration. Through using the experience of literally decades of helicopter operations and by applying lessons learned a method of integrating HeliExperts International LLC ©2014 All Rights Reserved Page 6 WMC Heliport Feasibility & Design Study Repa-j 7/2015 <� E+LIEXPERTS INTERNATIONAL LLQ. Uel�ersteOwna Formerly Raymond A. Syms 8 Associates andd Operated community -sensitive criteria while interfacing aeronautical requirements with real-life site considerations has emerged. Heliports, unlike airports, need very little ground space. This reduced need for a large area of operation improves safety while at the same time reducing the large "sound footprints" associated with many airports. This then supplements the integration of heliports into urban and suburban settings. The Hospital campus is situated in such a manner that it allows, under normal atmospheric conditions, the helicopters to limit flying over the majority of the Vail residences on the way to or from the heliport. Given the needed helicopter performance, pilots will be requested to follow the roadways and interstates at the maximum practical altitudes to the extent consistent with safety and patient welfare. D. SAFETY The proposed location possesses all of the components which meet or exceed the recognized safety standards of the FAA, as well as the aviation and air medical industries in general. This includes the complete compliance with FAA advisory circular AC 150/5390-2C and NFPA 418 as well as Federal, state and local building codes and standards. The Touchdown and Liftoff Area (TLOF) will be expanded to meet the current advisory circular criteria for elevated heliports where the Final Approach and Takeoff (FATO) area is non -load-bearing. (See Exhibit F) Based on guidance provided in the FAA advisory circular for site elevations above 1,000 feet MSL, the Final Approach and Takeoff Area (FATO) length will be increased accordingly. (See Exhibit G) Using NTSB (National Transportation Safety Board) and FAA real-life historical heliport safety data on over 40 years of records for private use hospital heliports of the type considered here; those facilities have maintained a PERFECT safety record as it relates to physical risk to any members of the general public or anyone in the surrounding community. The National Safety Council, an independent third party safety education and research organization, was used to verify this statistic (See Exhibit H). The fact is that the installation of a hospital use heliport in a community has a documented historically perfect public safety record with respect to injury of any kind to any member of the host community. No other transportation mode can make this admirable claim. HeliExperts International LLC ©2014 All Rights Reserved Page 7 WMC Heliport Feasibility & Design Study RepM 7/2015 1 H INTERNATIONAL LLC, Veteran Ownec: Fomroriy Raymond A. Syms 6 Associates and OperaNd E. COMMUNITY CONSIDERATIONS A detailed inventory of the surrounding land uses and the overall nature of the Vail Valley area has been compiled by our team members over several site visit spanning a number of years, the first of which being conducted in 1995 with a follow- on inventory in 2011 and again in 2014. This is very important for the proper helicopter access to the proposed heliport. The FAA sets very exacting criteria for heliport approach and departure paths for their issuance of a positive airspace (See Exhibit 1). Besides lateral clear areas which must be kept clear of obstacles, they also define approach angle minimums for safety along with considerations for land uses under the flight paths. The modern helicopters that will be operated at this location have excellent performance capabilities as well as a very high reliability record. These performance capabilities allow for the helicopter to climb and descend in a manner that keeps the distances from other land uses and residential properties at a maximum. Based on data compiled by Vail Valley Medical Center in a five year retrospective review from January, 2009 to December, 2013 regarding patient modes of transport, e.g. ambulance vs. helicopter, the average number of helicopter transports performed in any given year are expected to be approximately 73. This number equates to the hospital conducting approximately one air medical helicopter transport every five days. The Vail Valley Medical Center does not envision this utilization frequency to change significantly. Provided the heliport is constructed at the appropriate height above ground level, in this case approximately 75 feet, the selected site provides an excellent area for the establishment of a properly designed hospital heliport and the subsequent approach/departure paths to include an extended FATO as recommended by the FAA for elevations above 1,000' MSL (See Exhibit J). The designated primary approach and departure paths are to the west and east over the interstate (See Exhibit K). Those paths have been thoroughly vetted by HEI and Cayce Batterson, FAA Designated Pilot Examiner and Local air medical helicopter Pilot, and will also be fully reviewed by the FAA. All of the appropriate factors influencing the effects the proposed heliport may have on the surrounding community were carefully considered. The facility's site selection, design, and operational policies will have no measurable adverse impact upon the community at large. The potential effects upon the residential, office, and educational areas in the surrounding location will be minimized by the utilization of the proposed flight track which is designed to overfly commercial property and roadways. In addition, the pilots will use the helicopter manufacturers sound abatement procedures for the minimizing of the helicopter sounds. HeliExperts International LLC ©2014 All Rights Reserved Page 8 WMC Heliport Feasibility & Design Study Repa-j 7/2015 1 H Al W- �-Z- �LIExPERT5 INTERNATIONAL LLC, VeteranOwnea Fomioriy Raymond A. Syms 6 Associates and Operated F. CURRENT AIRSPACE UTILIZATION & INTERFACE ISSUES The proposed heliport is located well outside of any airport traffic areas of any of the regional airfields currently in operation today. There are no evident issues of conflict or safety with the airport traffic in the vicinity which should also be confirmed by the FAA. Provided the limited difference in distance (approximately 275 feet) between the current site and the newly proposed hospital campus site, there will realistically be no fundamental difference in airspace utilization and considerations. G. CLIMATICAL CONSIDERATIONS Of primary importance in selecting an appropriate site for an aeronautical facility are the prevailing winds, cloud cover and horizontal visibility. The prevailing winds greatly influence the approach and departure routes to and from any facility. The general orientation of the touchdown area is, to some degree, also related to the prevailing wind direction. Cloud cover and visibility can, of course, affect flight operations significantly. The location and design of the heliport takes advantage of these Climatical considerations to the extent possible and no problems are perceived in this area. If weather conditions are such as to pose a safety, performance or comfort issue, flight operations will be suspended until which time conditions have improved to safely conduct operations. H. ENVIRONMENTAL CONCERNS 1) Sounds We understand that citizens may be concerned about the level of sound associated with the operation of a private use medical heliport. There are two distinct issues involved, one being the sounds of the aircraft approaching and departing the site and the sounds produced while the aircraft is on the roof at the facility. Heliports generate essentially no noise in and of themselves; therefore the operation of the aircraft is the primary factor. Only when the aircraft is actually operating is there any sound at all. At the proposed facility, this will only occur intermittently at approximately once every 5 days based on the past five years of data, and on those occasions only for a matter of a few minutes. Noise will be experienced as a helicopter approaches the site, lands and shuts down as well as during startup and its subsequent departure. This is quite unlike other transportation modes such as streets, HeliExperts International LLC ©2014 All Rights Reserved Page 9 WMC Heliport Feasibility & Design Study RepM 7/2015 E+LVeteran Ownea IEXPERTS INTERNATIONAL L1.C, Formerly Raymond A. Syms 8 Associates and Operated highways, interstate road systems, commuter and freight railroads and certain major waterways, where the sound production is almost constant. Given the location of the heliport the sound of takeoffs and landings will be briefly blended with that of the surrounding roads. The sound level of the helicopter that would utilize the proposed facility is far below that of many accepted noise producers in our environment. Lawnmowers, leaf blowers, chain saws, tractors, irrigation pumps, vacuum cleaners, hair dryers, motor cycles, buses, trucks, cars, all regularly produce noise levels higher than that which the average person would perceive when they hear an air medical helicopter. The relative distance, nature and intensity of the noise generated, height above the ground, type and vintage of the aircraft, sound attenuation factors of the terrain between the source and the receptor are all factors in the way sound is perceived. Older, heavier military helicopters are very different from the modern, light, efficient and much quieter civilian helicopters utilized by the vast majority of air medical helicopter providers of today. The Vail Valley Medical Center Heliport is designed primarily for the AirLife Denver and Flight For Life Colorado air medical transport program aircraft as well as the other air medical helicopters in the region of the same size and class which make up the regions Helicopter EMS transport system. The helicopters using the Vail Valley Medical Center Heliport will also use highly defined routes which are professionally designed to have the helicopter sounds blend into the existing roadway sound environment. It must be kept in mind that the proposed helicopter activity develops an extremely transitory sound during flight. The entire sound event lasts only for approximately 45-60 seconds either on landing or takeoff. At any one point along the flight route, providing the observer is close enough to hear or notice it, the helicopter will typically only be heard for 20 seconds or less. This compares very favorably with sounds already found in most neighborhood environments. The preliminary flight paths take fullest advantage of the open area over the frontage road and Interstate highway to the north running east and west to minimize the potential effects on any other land uses. All heliport flight paths can voluntarily be restricted to the ones provided when consistent with safety and conditions. There are few active recreational or transportation activities in the modern world that are completely silent. Historically, the vast majority of heliports do not have any detrimental quality of life issues with the neighboring land -uses. HeliExperts International LLC ©2014 All Rights Reserved Page 10 WMC Heliport Feasibility & Design Study RepM 7/2015 Al 1r,7 Q/�L]ExPERTS INTERNATIONAL LLC, Veteran Owneu I Foe ty Raymond A. Syms 6 Associates and Operated 2) Exhaust Emissions, Dust and Lights Today's modern aircraft, such as the helicopters which would operate at the proposed facility, are powered by engines which produce very few pollutants. Much of this is due to the engine's high combustion temperatures and its ability to burn fuel very efficiently. Due to the low amount of emissions from helicopter turboshaft engines, the most widely used engines are exempt from Engine Emission Certification requirements of the Federal Aviation Administration (FAA) and International Civil Aviation Authorities (ICAO) specified in the Federal Aviation Regulations (FARS) and ICAO Annex 16 Volume II. In layman's terms, the exhaust of the helicopter is essentially invisible and due to the temperature difference with the surrounding air it will rise and dissipate very rapidly. Another major factor is the natural dispersal of helicopter exhaust both by the helicopter's relative distance from members of the general public and effect the rotor system has on the exhaust. While there is minimal odor associated with the exhaust, it is detectable only while the helicopter is on the heliport and then only within very few feet of the helicopter. Under all proposed conditions, no member of the surrounding community would be aware of any odors or effects from the exhaust emissions during normal operations of the proposed heliport. The heliport being elevated above the ground is also a major factor for dispersal. The approach/departure paths for the helicopter at an average climb/approach speed of 60 knots (70 mph) has the helicopter spending less than 45 seconds in the climb out or approach phase. An Ambulance would need about two minutes for travel by roads for the same approximate distance providing there are no stops for traffic or traffic signals. The helicopter does not discharge or leak any oil or fuel during the normal course of operation. The likelihood of a fuel spill is very remote. All of the fuel discharges on records of the FAA and NFPA have been associated only with fueling or maintenance operations, which will not occur at this location. There are no lights associated with the heliport that will cast a beam, or light path, off the site in the surrounding neighborhood. The windsock lights, obstruction lights and lights around the heliport are designed to be glare -free and will not produce any "beams" of light for illumination off the heliport. HeliExperts International LLC ©2014 All Rights Reserved Page 11 WMC Heliport Feasibility & Design Study Repa-j 7/2015 E+I}V eranOwneaLr-I1. Fon er{y Raymond A. Syms & Associates and Operated I. FINDINGS The heliport that the applicant proposes easily meets and exceeds all of the current safety guidelines and licensing criteria of the FAA, NFPA and the aviation and air medical industries. The heliport will be available at all times, both day and night, for critical patient transport needs providing numerous benefits to the Hospital's patients as well as the general community population. The helicopters that are proposed to land at the heliport will not pose any safety hazard to the community. The evidence for this projection is found in over 50 years of heliport operational statistics and perfect safety record as it relates to such hospital heliports and the host community which has been verified by the National Safety Council. Sound levels, due to the heliport design being elevated above the ground, along with operational policies associated with the heliport all comply with all codes and good practice. It should be noted that the air medical helicopters that will use this heliport are quieter than many of the larger military style helicopters that currently fly through the area. J. RECOMMENDATIONS Hospital heliports afford access to helicopter air medical transport systems which positively impact countless lives every year. This has been proven to dramatically impact patient outcomes both in the short term as well as the long term and overall community safety. From a community prospective the actual time a helicopter will be physically approaching or departing the heliport totals only a few minutes per use. If these few minutes of time are reduced further to reflect when the air medical helicopter could be heard or seen at any one point along the route of flight, the time percentage would drop to only 10% to 30% of those few minutes. Historically, air medical heliports make good neighbors and can be of benefit to the surrounding community, especially here where helicopter services could be utilized to fill not only the obvious patient transport needs of air medical helicopters but to also be available for compassionate or emergency use requests by the community. In conclusion, the proposal to allow the applicant to establish this heliport should be favorably considered. There are essentially no negative criteria in any of the HeliExperts International LLC ©2014 All Rights Reserved Page 12 WMC Heliport Feasibility & Design Study RepM 7/2015 ..- 1 Al Ma H��LiExPERTS INTERNATIONAL LLC, VeteranOwnec; Fomioriy Raymond A. Syms 6 Associates and OperaNd operational or physical aspects of the proposal, and there are clearly a myriad of benefits to the community as a whole. VVMC HELIPORT SITE SELECTION AND REVIEW PROCESS • Define selection criteria and develop short-list of potential heliport locations. • Confirm the structural assumptions and relationship to building utilities; validate airspace clearances and aircraft performance capabilities. • Select preferred heliport location. • Propose heliport location as part of VVMC Master Plan, complete Town review process. Including approach to sound/safety issues and specific design considerations with city officials and adjacent properties. • Produce conceptual design in respect to FAA, NFPA and building codes — Verify all obstacles including future buildings on and off campus. • Informational meeting or Pilot Briefing Package to all users. • Make applications to FAA (FAA application can be made any time after the conceptual design is complete) and to the Town of Vail (Conditional Use Permit application). • Obtain CUP approval from Town (to be conditional on FAA approval) • Obtain building permit approvals from Town of Vail for construction. • Construct heliport • Progress and initial training at 85% completion of construction • Finish heliport, final inspections, FAA and Code signoff's • Commission pad, conduct final training & issue FAA and Pilot Briefing information. HeliExperts International LLC ©2014 All Rights Reserved Page 13 VVMC Heliport Feasibility & Design Study Repa-j 7/2015 E+I}V eranOwnenLr-I1. ` t` Formerly Raymond A. Syms & Associates and Operated Respectfully submitted, Raymond A. Syms Managing Member HeliExperts International LLC ` Rex J. Alexander Senior Consultant HeliExperts International LLC HeliExperts International LLC ©2014 All Rights Reserved Page 14 WMC Heliport Feasibility & Design Study RepM 712015 I � E ELI�XPE=RTS INTERNATIONAL LLC u�t�rar:aw�a�a Formerly Raymond A. Syms & Associates and Operated EXHIBIT A HeliExperts International LLC ©2014 All Rights Reserved Page 15 WMC Heliport Feasibility & Design Study ReWdri/2015 I � I EL1�XPl=RTS INTERNATIONAL LLC Vel L'rar:awnea Formerly Raymond A. Syms B Associates and Operated EXHIBIT B HeliExperts International LLC ©2014 All Rights Reserved Page 16 WMC Heliport Feasibility & Design Study ReWdri/2015 MGG 30,E Ew60 RD HeliExperts International LLC ©2014 All Rights Reserved Page 16 WMC Heliport Feasibility & Design Study ReWdri/2015 HE ELIEXPERTS INTERNATIONAL LLC. ueterar:awnen Formerly Raymond A. Syms B Associates and Operated AIDE L-810 LED Obstruction Light Available in multiple voltages EXHIBIT C IUL-L LED In-PavementSemi- Flush Perimeter Lights Examples Only HeliExperts International LLC ©2014 All Rights Reserved WMC Heliport Feasibility & Design Study ReWarJ/2015 EHP-L LED Perimeter/ Lead-in Lights Page 17 �I A. 1 =1 40 ESL-IE}[RERTS INTERNATIONAL LLC. Veteran ouvneo Formerly Raymond A. Syms 6 Associates acrd Operated EXHIBIT D JRE �K Figure 1. Typical Type L-806 supports Example Illustration From FAA AC 150/5345-2E FAA Specifications For Wind Cone Assemblies HeliExperts International LLC ©2014 All Rights Reserved Page 18 WMC Heliport Feasibility & Design Study ReWarJ/2015 I � E E'L1�XPE=RTS INTERNATIONAL LLC, ueterar:aw�rea Formerly Raymond A. Syms lC Associates and Operated EXHIBIT E .g NC Harrisburg Hospital FAA Identifier TBD GPS ID local Sectional Charlotte I Heli ort Use I Hospital/PPR LOCATION LatlLon 35` 117'09217' N 080'39'5898' W (estimated) 35° 17.153' N 080° 39.983' W (NAD 83) 35.2$5$9° N 1 NUMB* W Address: 9592 Rccq River Road. Harrisburg, NC 28075 Description: Hospital is located in Cabarrus County and is 0.5nm east of exit -36 of 1-485. Heliport is north of the hospital 175'. TLOF 1 60'X 60' 1 FATO I 106'x 105' 1 MGW 1 35,000 tbs. Ground X I Elevated Surface Type I Concrete Elev. 1 723 ft. est. I Variation 7.7w I Nrst Wx / JQF 1 133.675 Preferred A1De Paths 167° 1347' 310° 1130' Windsock Yes Fenced Slte No Security Yes Fire Suppression Yes (type) Handheld Extinguisher Wlndsock I X Perlmeter I X I Lead-in I X I Flood I x Beacon I Glide Sloe PCL(fro ) s • VHF X UHF Slm lex x Duplex Transmit 155.340 Receive PL 146.2 DPL PL 146.2 800Mhz X -viper 155.340 DPL ■ 1. Ma netic interference on ad 2. Power lines on hospital perimeter 3. Hos dtal 175' south 4. 5. 6. FRIA ME Site Manager I Karen Corker Office Phone 1 (704) 403-4840 ED Phone I (704) 403.9400 Security Phone 1 (704) 403-9499 NOTES:. Non C Unmarked and unlighted power lines under the 167 Cr 3 :�e p I e All Non Carolina Healthcare helicopters coordinatB'�uitln MedCen r t (704) 512-7941 and radio freq. 155.3251PL-91.5. Pilot Briefing Sheet Last updated: 0812812014 Page 1 or 2 Produced 9y HeIlExperts International LLC 02014 All Rights Reserved Pilot Briefing Sheet Last updated: 08)'2812014 Page 2 of 2 Produced By HehExperts International LLC 02014 Ali Rights Reserved HeliExperts International LLC ©2014 All Rights Reserved Page 19 WMC Heliport Feasibility & Design Study ReWdri/2015 I � I EL1�XPl=RTS INTERNATIONAL LLC Vel L'rar:awnea Formerly Raymond A. Syms B Associates and Operated EXHIBIT F HeliExperts International LLC ©2014 All Rights Reserved Page 20 WMC Heliport Feasibility & Design Study ReWdri/2015 t 1 'LIEXPERTS INTERNATIONAL LLC. ,1� Veteran Owned Formerly Raymond A. Syms B Associates and Operated EXHIBIT G HeliExperts International LLC ©2014 All Rights Reserved Page 21 WMC Heliport Feasibility & Design Study ReWarJ/2015 1 H INTERNATIONAL LLC. � Veteran c7lwnea Formerly Raymond A. Syms & Associates and Operated EXHIBIT H ATTN: Raymond Syms HeliExperts International LLC 28 Baruch Drive Long Branch, NJ 07740 October 20, 2014 Dear Mr. Syms: The mission of the National Safety Council is to make our world safer by preventing injuries and deaths at work, in homes and communities, and on the roads through leadership, research, education and advocacy. To support this mission, the Library of the National Safety Council gathers, catalogs and disseminates safety statistics, research and other information from a wide range of reputable sources. As you requested, we searched our holdings for documents detailing any injuries of persons from the general public at or in the vicinity of hospital heliports. The search located a number of documents addressing incidents resulting in injuries and fatalities to flight crew members and passengers. However, we found no accounts of hospital heliport -related injuries to members of the general public, whether from direct contact with the helicopter itself or as the result of being distracted by the helicopter while driving. I hope this information is helpful. Please let me know if we can be of any further assistance. Alaina Kolosh National Safety Council Manager, Library & Information Services 1121 SPRINQ �AK'E DRIVE • ITASCA, IL 40143-3201 • 1630) 285-1121 P (630) 295-1315 F • nse.brg HeliExperts International LLC ©2014 All Rights Reserved WMC Heliport Feasibility & Design Study Repa-j 7/2015 making our world safer Page 22 y .s` L --B L-IEXRERTS INTERNATIONAL LLC. .) Veteranownea Formerly Raymond A. Syms 6 Associates and Operated 500 FT [152 M] 250 FT [TB M] 's s•"' v 500 FT [152 M] •,000 FT 1,219 M] EXHIBIT I 500 FT [152 M] 1 Approach/Departure Surface 2.1 Transitional Surface K Legend: 8:1 ApproachlDeparture Surface 2:1 Transitional Surface X Illustrations From FAA AC 150/5390-2C Heliport Design Guide HeliExperts International LLC ©2014 All Rights Reserved Page 23 WMC Heliport Feasibility & Design Study ReWdri/2015 t1 ELIEXPERTS INTERNATIONAL LLC. ,1 Vel erar:awnen Formerly Raymond A. Syms B Associates and Operated EXHIBIT J HeliExperts International LLC ©2014 All Rights Reserved Page 24 WMC Heliport Feasibility & Design Study ReWarJ/2015 �I 4 • i -�. '` = ''�x.,:r 1 Al mr.7 Q/�L]ExPERTS INTERNATIONAL LLC, Veteran Owneu I Foe ty Raymond A. Syms 6 Associates and Operated GLOSSARY OF TERMS Approach/Departure The flight track helicopters follow when landing at or departing Path from a heliport. An approach/departure surface is centered on each approach/departure path. The approach/departure path starts at the edge of the FATO and slopes upward at 8:1 (8 units horizontal in 1 unit vertical) for a distance of 4,000 feet (1,219 m) where the width is 500 feet (152 m) at a height of 500 feet (152 m) above the heliport elevation. (D) (Formerly Overall The overall length of the helicopter, which is the dimension Length or "OL") from the tip of the main or forward rotor to the tip of the tail rotor, fin, or other rear -most point of the helicopter. This value is with the rotors at their maximum extension. See Figure B-1. If only the value of the rotor diameter (RD) is known, estimate the value for D using the relationship D = 1.2 RD (or conversely, RD = 0.83 D). Design Helicopter A single or composite helicopter that reflects the maximum weight, maximum contact load/minimum contact area, overall length (D), rotor diameter (RD), tail rotor arc radius, undercarriage dimensions, and pilot's eye height of all helicopters expected to operate at the heliport. Design Loads Design and construct the TLOF and any load-bearing surfaces to support the loads imposed by the design helicopter and any ground support vehicles and equipment. Dynamic Load For design purposes, assume the dynamic load at 150 percent of the maximum takeoff weight of the design helicopter applied through the main undercarriage on a wheel -equipped helicopter or aft contact areas of skid -equipped helicopter. Elevated Heliport A heliport located on a rooftop or other elevated structure where the TLOF is at least 30 inches (76 cm) above the surrounding surface (a ground level heliport with the TLOF on a mound is not an elevated heliport). Emergency A clear area at ground level or on the roof of a building Helicopter Landing capable of accommodating helicopters engaged in firefighting Facility (EHLF) and/or emergency evacuation operations. An EHLF meets the definition of a heliport in this AC and under Title 14 CFR Part 157. HeliExperts International LLC ©2014 All Rights Reserved Page 26 VVMC Heliport Feasibility & Design Study Repa-j 7/2015 Al mr.7 Q/�L]ExPERTS INTERNATIONAL LLC, Veteran Owneu I Foe ty Raymond A. Syms 6 Associates and Operated GLOSSARY OF TERMS Final Approach and A defined area over which the pilot completes the final phase Takeoff Area (FATO) of the approach to a hover or a landing and from which the pilot initiates takeoff. The FATO elevation is the lowest elevation of the edge of the TLOF. FATO Safety Area A defined area on a heliport surrounding the FATO intended to reduce the risk of damage to helicopters accidentally diverging from the FATO. Hazard to Air Any object having a substantial adverse effect upon the safe Navigation and efficient use of the navigable airspace by aircraft, upon the operation of air navigation facilities, or upon existing or planned airport/heliport capacity as determined by the FAA. Heliport The area of land, water, or a structure used or intended to be used for the landing and takeoff of helicopters, together with appurtenant buildings and facilities. Hospital Heliports A heliport limited to serving helicopters engaged in air ambulance, or other hospital related functions. A designated helicopter landing area located at a hospital or medical facility is a heliport and not a medical emergency site. Medical Emergency An unprepared site at or near the scene of an accident or Site similar medical emergency on which a helicopter may land to pick up a patient in order to provide emergency medical transport. A medical emergency site is not a heliport as defined by the FAA AC. Medical Emergency sites constitute a higher risk exposure than a standard heliport. Prevailing Winds Well-designed approach/departure paths permit pilots to avoid downwind conditions and minimize crosswind operations. Align the preferred flight approach/departure path, to the extent feasible, with the predominant wind direction. Obstructions In determining approach/departure paths, take into account the obstructions in the vicinity of the heliport and, in particular, those likely to be a hazard to air navigation. (RD) Rotor Diameter The length of the main rotor, from tip to tip. HeliExperts International LLC ©2014 All Rights Reserved Page 27 WMC Heliport Feasibility & Design Study Repa-j 7/2015 Al 1r,7 Q/�L]ExPERTS INTERNATIONAL LLC, Veteran Owneu I Foe ty Raymond A. Syms 6 Associates and Operated GLOSSARY OF TERMS Static Load For design purposes, the design static load is equal to the helicopter's maximum takeoff weight applied through the total contact area of the wheels or skids. Touchdown and A load-bearing, generally paved area, normally centered in the Liftoff Area (TLOF). FATO, on which the helicopter lands and/or takes off. Transitional Surfaces Transitional Surfaces start from the edges of the FATO parallel to the flight path center line, and from the outer edges of the 8:1 approach/departure surface, and extend outwards at a slope of 2:1 (2 units horizontal in 1 unit vertical) for a distance of 250 feet (76 m) from the centerline. The transitional surface does not apply to the FATO edge opposite the approach/departure surface. HeliExperts International LLC ©2014 All Rights Reserved Page 28 WMC Heliport Feasibility & Design Study Repa-j 7/2015 E+LVeteran Owne(I IEXPERTS INTERNATIONAL L1.C, Formerly Raymond A. Syms 8 Associates and Operated REFERENCES 14 CFR Part 77 Safe, Efficient Use and Preservation of the Navigable Airspace. 14 CFR Part 91 General Operating and Flight Rules. 14 CFR Part 135 Operating Requirements: Commuter and on demand operations and rules governing persons on board such aircraft. 14 CFR Part 157 Notice of Construction, Alteration, Activation, and Deactivation of Airports. AIM Aeronautical Information Manual FAA AC 70/7460-1 Obstruction Marking and Lighting FAA AC 150/5220-16 Automated Weather Observing Systems (AWOS) for Non -Federal Applications. FAA AC 150/5190-4 A model Zoning Ordinance to Limit Height of Objects Around Airports FAA AC 150/5390-2C FAA Advisory Circulars on Heliports Design FAA AC 150/5345-12 Specifications for Airport and Heliport Beacons FAA AC 150/5345-27 Specifications for Wind Cone Assemblies FAA AC 150/5345-39 FAA Specification L-853, Runway and Taxiway Retroreflective Markers. FAA AC 150/5345-46 FAA Specification for Runway and Taxiway Light Fixtures. FAA RD 90/8 Analysis of Helicopter Mishaps at Heliports, Airports, and Unimproved Sites FAA RD 90/9 Analysis of Helicopter Accident Risk Exposure Near Heliports, Airports and Unimproved Sites FAA RD 91/1 Composite Profiles of Helicopter Mishaps at Heliports and Airports FAA RD 93/17 Safe Heliports Through Design and Planning FAA FSIMS 8900.1 Vol- 8/Chp-3/Sec-3 FAA Evaluation and Surveillance of Heliports NFPA 10 Standards for Portable Fire Extinguishers NFPA 99 Standards for Health Care Facilities NFPA 418 Standards for Heliports ISO 31000:2009 International Organization for Standards Risk Management Principles and Guidelines OSHA 1910 Subpart -N Materials Handling and Storage OSHA 1910.191 Compressed Gasses OSHA 1910 Subpart -Z Toxic and Hazardous Substances OSHA 1910.1030 Blood Borne Pathogens OSHA 1910.23 Guarding floor and wall openings and holes IS-BAO Standards International Standard for Business Aircraft Operations CAMTS Standards 9th Edition Commission on Accreditation of Medical Transport Systems NEMSPA Heliport Safety Guide National EMS Pilots Association Air Medical Journal Articles "Delay in ED Arrival Resulting from a Remote Helipad at a Trauma Center"/ By; Brooke Lerner, October -December 2000. "Hospital Helipads and the Emergency Medical Treatment and Active Labor Act" / By Steven S Andrews, MD, May -June 2005. "Should Air Medical Patients Be Transferred on Helipad or Trauma Bay?" David Lehrfeld, MD Robert Gemignani, BS, Adam Shiroff, MD, Sarah Kuhlmann, MD, Pamela Ohman-Strickland, PhD,2 and Mark A. Merlin, DO, EMT -P, FACEP3 / July -August 2013 HeliExperts International LLC ©2014 All Rights Reserved Page 29 WMC Heliport Feasibility & Design Study RepM 7/2015 1 H INTERNATIONAL LLC, Veteran Owrren Fomroriy Raymond A. Syms 6 Associates and Operated - Nothing Else Follows - HeliExperts International LLC ©2014 All Rights Reserved Page 30 WMC Heliport Feasibility & Design Study RepM 7/2015 J--�,TumKey 4 _ _ Consulting, LLC MEMORANDUM 2533 West Pinyon Ave Grand Junction, CO 81505 970-985-4001 TO: Tom Kassmel, PE, Town of Vail Engineer FROM: Skip Hudson, PE DATE: January 12, 2015 RE: VVMC Frontage Road Access — Analysis of Interim Frontage Road Conditions Full Movement Accesses Version #2 Since the initial version of this memo, the Town of Vail (TOV) developed a concept drawing that shows the TOV access to the Frontage Road reconfigured such that it lines up with the Vail Valley Medical Center (VVMC) access on the south side of the Frontage Road. The realignment of the TOV access allows for full movement accesses because the inbound left - turns do not conflict with each other. Refer to the Attachments to see the TOV access realignment concept drawing. Traffic Volumes In addition to reconfiguring the TOV access, the TOV also conducted traffic counts on the Frontage Road and at the VVMC, TOV, and Evergreen Lodge accesses on December 26-27, 2014 (December 2014 Traffic Counts). The traffic counts were compared to the previous traffic counts and the following conclusions were drawn: • Frontage Road: The December 2014 Traffic Counts on the Frontage road were 32% to 42% lower than the year 2006 traffic volumes from the Vail Transportation Master Plan (TMP) forecasted to year 2014 (refer to Table 12 in the VVMC TIS, which is included in the Attachments). Therefore, the December 2014 Traffic Counts on the Frontage Road were used in the revised traffic analysis. • VVMC Traffic: The December 2014 Traffic Counts at the VVMC accesses were 2% to 14% lower than the traffic counts conducted on Tuesday, February 4, 2014 (February 2014 Traffic Counts). The lower counts in December 2014 reflect that the VVMC clinics are closed on holidays and weekends and that weekdays are higher for the VVMC. Therefore, the February 2014 Traffic Counts at the VVMC accesses were used in the revised traffic analysis. Traffic Analysis Table 1 shows the results of the revised traffic analysis for year 2018 (Opening Year) conditions. The Attachments contain the Synchro and SimTraffic Analysis output. P6V42-P6f4 TABLE 1 — Traffic Analysis Results: Interim Conditions at VVMC & TOV Accesses (2018) Traf Vol Scenario #1 Traf Vol Scenario #2 Movement (December 2014 Holiday Counts (February 2014 Winter Weekday Traffic forecasted to Year 2018) Counts forecasted to Year 2018) Delay (sec) — LOS — 951h Queue (ft) AM Peak Hour Left -turn 4 sec — A — 20 -ft 3 sec — A — 20 -ft into TOV Eastbound Thru Free-flow Free-flow Right -turn Free-flow Free-flow into VVMC) Left -turn 3 sec — A — 65 -ft 3 sec — A — 60 -ft into VVMC Westbound Thru Free-flow Free-flow Right -turn Free-flow Free-flow into TOV Left -turn 17 sec — C — 25 -ft 10 sec — B — 25 -ft out of VVMC Northbound Right -turn 3 sec — A — 50 -ft 3 sec — A — 50 -ft out of VVMC Shared Left - Southbound And Right -turn 15 sec — C — 20 -ft 14 sec — B — 20 -ft (out of TOV) PM Peak Hour Left -turn 5 sec — A — 20 -ft 3 sec — A — 20 -ft into TOV Eastbound Thru Free-flow Free-flow Right -turn Free-flow Free-flow into VVMC) Left -turn 8 sec — A — 70 -ft 4 sec — A — 60 -ft into VVMC Free-flow Free-flow Westbound Thru (Not blocked by the (Not blocked by the WB LT Queue) WB LT Queue Right -turn Free-flow Free-flow into TOV Left -turn 28 sec — C — 25 -ft 12 sec — B — 25 -ft out of VVMC Northbound Right -turn 4 sec — A — 75 -ft 3 sec — A — 70 -ft out of VVMC Shared Left - Southbound And Right -turn 27 sec — C — 30 -ft 14 sec — B — 30 -ft out of TOV Conclusions The following conclusions were drawn from the traffic analysis results: • Based on a 2.34% annual growth rate (AGR) for the Frontage Road traffic, full movement accesses at the WMC and TOV accesses will provide acceptable traffic operations for holiday weekend and typical weekday peak hours during the peak winter season in year 2018. • Using the same 2.34 AGR for Frontage Road traffic, full movement accesses at the WMC and TOV accesses will provide acceptable traffic operations for holiday weekend and typical weekday peak hours during the peak winter season thru at least year 2025. It is anticipated that sometime between years 2025 and 2030 the full movement accesses will fail (i.e. one or more movements will be LOS F and/or the westbound left -turn queue will extend back into the thru lane). • The left -turn storage lengths shown on the concept drawing: o Eastbound left -turn into the TOV access — the length of this lane could be longer depending on what is needed for the westbound left -turn lane at the main Evergreen Lodge access, but the current length of 100 -ft shown on the concept drawing should be adequate. o Westbound left -turn into the VVMC access — 150 -ft will be adequate in year 2018, but will need to be longer to provide acceptable traffic operations thru year 2025. The taper shown on the concept drawing could be reduced from 125 -ft to 50 -ft, which would allow for a 225 -ft left -turn lane. P6V446N Attachments Sketch showing the Full Movement Accesses at TOV and VVMC Table 12 from the VVMC TIS • Synchro and SimTraffic Analysis Output P6V42NN EXIST. HELIPAD V A� \6-vvG NTERSl4F R44") '0 ` \ \ RD.w °0 � � � F � � / � \ •°' � � \ Rasp Teo Date: 12-31-14 "PRELIMINARY SUBJECT TO REVISION" BEGIN PRO ILE RECONS UCTION, G Tp0) WB LANE TA. 1+00 \ C_1� Rp 0 50 100 n'ti so �� �_, ° i' �.. °• c v SCALE: 1 "=50' \FC REMOVE PORTION OF T PIPE TO DRAIN = G PARCEL , \ f \ \ \ \ APPROXIMATE LIMITS OF 58°tl..1°l . \\ G \wowqP\ PAVEMENT RECONSTRUCTION o 050 \ TOE OF FILL (TYP.) / \ \ C, \ \ �7 `\ m\l \� ° ADJUST SAN. MANHOLE \ ,G G \ \ .T MUNICIPAL CENTER F \ •°, \ PARKING LOT N, \ ADVERSE CROSS SLOPE E — Ilr o THROUGH INTERSECTION, — E V \ OTENTI RELOCA URBAN LOW -SPEED E CRITERIA (SAN MH, INLET • \ F \ AT u_i (35 MPH) �e II � � � � � � • �� � � APPROX. EXTENTS � \ \�5 •6. \ \ \ \ OFF R o. E / OF REGRADING Ly_ \\\ \ �. ` / Q FULL 41 CONC. WB LANE PROFILE \ \ \ E Ea-- ; CROSS PAN LOCATION l� Ix >\ EXIST. c), DRIVEWAY I E�� EXIST. R/W LINE ��. SLOPE END PROFILE RECONSTRUCTION • f 14.8% WB LANE STA. 4+50 PARCEL 2 i.A 83 ACRES ICA_CI `Bs \� ` .r MUNICIPAL CENTER .q AP ATCH MEDIAN FOR LEFT TURN LANE `" TOE OF FILL (TYP.) _ E FULL- Ru TH WIDE ACCESS REQUIRE i — T - — _ _ \ y \ NTERSTATE HICHWNTA , ,O o —* E ° ` E — \ I I FACILITATE PARKING GARAGE �� A UAD I � � SOU w _ TH FRONTAGERD.<1\ PARKING GARAGE 0� c RO ANE PROFI LO -� C—_ ----------- -� - I La — �_T _ ---- - T VVMC I — — ry�_ VNB BUILDING EP BMBMB ONK{ =E 0.5572 ACRES (CALL) L I I • --- 0.5572 ACRES (PLAT) r� I I — I I ° 1 I D SCORPIO CONDOMINIUMS Disclaimer: Impacts shown are conceptual in nature LOT E 3/1 15 I i i and based on available contour surveys. Impacts are VAIL VILLAGE, SECOND FILING 2.188 ACRES (CALL) subject to revision with additional survey information. 2.188 ACRES (PLAT) =-- °• , VVMC Master Plan TIS 4 Existing and Future Traffic Volumes The following sections describe the existing, future background, and total traffic volumes. The Appendix contains tables that show the traffic volumes at the Study Area intersections. 4.1 Background Traffic Volumes 4.1.1 Frontage Road Traffic Volumes 4.1.1.1 Existing Year 2014 The existing year 2014 Frontage Road traffic volumes are based on the traffic counts conducted in February 2014. The Frontage Road traffic volumes from the February 2014 traffic count were compared to the traffic volumes from 1) the 2009 Vail Transportation Master Plan Update (Vail TMP), 2) the Vail MOB TIS prepared in November 2012 by Turn Key Consulting, and 3) the MOB and Municipal Center Roundabout Analysis memo prepared in October 2012 by FHU. Table 12 shows the traffic volume comparison. Table 12 - Compare Frontage Road Traffic Volumes Peak Hour Direction Year 2006 (Vail TMP) Year 2014 (Calculated) Note 1 Year 2014 (traffic count in Feb 2014 Year 2025 (Vail TMP) Year 2032 (TOV Info) AM EB 395 475 193 Not included in Vail TMP 605 WB 585 704 265 880 Total 980 1,178 458 1,485 EB 815 980 359 1,202 1,160 PM WB 600 722 274 992 985 Total 1,415 1,701 633 2,194 2,145 Notes: 1. The year 2014 Frontage Road traffic volumes were calculated using a straight-line growth between the years 2006 and 2025 traffic volumes in the Vail TMP. The annual growth rate (AGR) between years 2006 and 2025 traffic volumes in the Vail TMP was 2.34% per year. Table 12 shows that the year 2014 traffic counts are 62% lower than the year 2014 traffic volumes calculated using the years 2006 and 2035 traffic volumes from the Vail TMP. In addition, the 2014 traffic counts are 54% lower than the year 2006 traffic volumes from the Vail TMP. Because of the significant difference between traffic volume sources, the Frontage Road traffic volumes based on the Vail TMP were used so that this TIS is consistent with the Vail TMP. The traffic volumes in the Vail TMP are based on traffic data "collected over a variety of times including the Christmas holiday, Martin Luther King weekend, Presidents Day weekend, and Spring Break times in 2005 and 2006." (Page 4 of the Vail TMP). Figure 11 shows the adjusted year 2014 traffic volumes. C TurnKe Page 26 3/17/2015 onsulting, LLC VVMC Master Plan TIS Lanes, Volumes, Timings Year 2018 - East End (Const Completed) - Full Mvmt Accesses 1: VVMC Access & 170 South FR Lane Group EBL EBT EBR WBL WBT WBR NBL NBT NBR SBL SBT SBR Lane Configurations 1� t r r Volume (vph) 2 298 21 191 447 39 9 0 53 5 0 3 Ideal Flow (vphpl) 1900 1900 1900 1900 1900 1900 1900 1900 1900 1900 1900 1900 Lane Width (ft) 12 12 12 14 12 12 12 12 12 12 12 12 Storage Length (ft) 100 0 150 0 0 0 0 0 Storage Lanes 1 0 1 1 1 1 0 0 Taper Length (ft) 50 100 25 25 Satd. Flow (prot) 1770 1843 0 1925 1863 1583 1805 0 1615 0 1715 0 Flt Permitted 0.950 0.950 0.950 0.970 Satd. Flow (perm) 1770 1843 0 1925 1863 1583 1805 0 1615 0 1715 0 Link Speed (mph) 25 25 15 30 Link Distance (ft) 500 500 500 500 Travel Time (s) 13.6 13.6 22.7 11.4 Peak Hour Factor 0.92 0.92 0.75 0.75 0.92 0.92 0.75 0.92 0.75 0.92 0.92 0.92 Heavy Vehicles (%) 2% 2% 0% 0% 2% 2% 0% 2% 0% 2% 2% 2% Shared Lane Traffic (%) Lane Group Flow (vph) 2 352 0 255 486 42 12 0 71 0 8 0 Sign Control Free Free Stop Stop Intersection Summa Area Type: Other Control Type: Unsignalized Intersection Capacity Utilization 42.4% ICU Level of Service A Analysis Period (min) 15 AM Pk Hr - #2 Mark Bunnell, PE, PTOE 3/17/2015 Synchro 8 Report Page 1 VVMC Master Plan TIS SimTraffic Performance Report Year 2018 - East End (Const Completed) - Full Mvmt Accesses 1/9/2015 1: VVMC Access & 170 South FR Performance by movement Movement EBL EBT EBR WBL WBT WBR NBL NBR SBL SBR All Denied Del/Veh (s) 3.1 0.3 0.3 3.1 0.6 0.2 0.1 0.1 0.1 0.1 0.9 Total DelNeh (s) 3.8 0.4 0.3 3.4 0.8 0.2 16.6 2.5 15.2 4.1 1.4 Total Network Performance Denied DelNeh (s) 0.9 Total DelNeh (s) 1.8 AM Pk Hr - #2 Mark Bunnell, PE, PTOE 3/17/2015 SimTraffic Report Page 1 VVMC Master Plan TIS Queuing and Blocking Report Year 2018 - East End (Const Completed) - Full Mvmt Accesses 1/9/2015 Intersection: 1: VVMC Access & 170 South FR Movement Directions Served Maximum Queue (ft) Average Queue (ft) 95th Queue (ft) Link Distance (ft) Upstream Blk Time (%) Queuing Penalty (veh) Storage Bay Dist (ft) Storage Blk Time (%) Queuing Penalty (veh) Network Summary Network wide Queuing Penalty: 0 AM Pk Hr - #2 Mark Bunnell, PE, PTOE EB EB WB NB NB SB L TR L L R LTR 18 8 74 33 49 24 1 0 34 6 25 4 10 5 63 25 48 19 466 452 452 452 100 150 3/17/2015 SimTraffic Report Page 2 VVMC Master Plan TIS Lanes, Volumes, Timings Year 2018 - East End (Const Completed) - Full Mvmt Accesses 1: VVMC Access & 170 South FR Lane Group EBL EBT EBR WBL WBT WBR NBL NBT NBR SBL SBT SBR Lane Configurations 1� t r r Volume (vph) 2 721 39 116 544 5 8 0 148 13 0 5 Ideal Flow (vphpl) 1900 1900 1900 1900 1900 1900 1900 1900 1900 1900 1900 1900 Lane Width (ft) 12 12 12 14 12 12 12 12 12 12 12 12 Storage Length (ft) 100 0 150 0 0 0 0 0 Storage Lanes 1 0 1 1 1 1 0 0 Taper Length (ft) 50 100 25 25 Satd. Flow (prot) 1770 1848 0 1925 1863 1583 1805 0 1615 0 1731 0 Flt Permitted 0.950 0.950 0.950 0.964 Satd. Flow (perm) 1770 1848 0 1925 1863 1583 1805 0 1615 0 1731 0 Link Speed (mph) 25 25 15 30 Link Distance (ft) 500 500 500 500 Travel Time (s) 13.6 13.6 22.7 11.4 Peak Hour Factor 0.92 0.92 0.75 0.75 0.92 0.92 0.75 0.92 0.75 0.92 0.92 0.92 Heavy Vehicles (%) 2% 2% 0% 0% 2% 2% 0% 2% 0% 2% 2% 2% Shared Lane Traffic (%) Lane Group Flow (vph) 2 836 0 155 591 5 11 0 197 0 19 0 Sign Control Free Free Stop Stop Intersection Summa Area Type: Other Control Type: Unsignalized Intersection Capacity Utilization 64.4% ICU Level of Service C Analysis Period (min) 15 PM Pk Hr - #2 Mark Bunnell, PE, PTOE 3/17/2015 Synchro 8 Report Page 1 VVMC Master Plan TIS SimTraffic Performance Report Year 2018 - East End (Const Completed) - Full Mvmt Accesses 1/9/2015 1: VVMC Access & 170 South FR Performance by movement Movement EBL EBT EBR WBL WBT WBR NBL NBR SBL SBR All Denied Del/Veh (s) 2.9 0.7 0.6 3.1 0.5 0.3 0.1 0.2 0.1 0.1 0.8 Total DelNeh (s) 4.6 1.1 0.7 8.1 0.8 0.2 28.3 4.4 26.8 5.1 2.1 Total Network Performance Denied DelNeh (s) 0.8 Total DelNeh (s) 2.7 PM Pk Hr - #2 Mark Bunnell, PE, PTOE 3/17/2015 SimTraffic Report Page 1 VVMC Master Plan TIS Queuing and Blocking Report Year 2018 - East End (Const Completed) - Full Mvmt Accesses 1/9/2015 Intersection: 1: VVMC Access & 170 South FR Movement Directions Served Maximum Queue (ft) Average Queue (ft) 95th Queue (ft) Link Distance (ft) Upstream Blk Time (%) Queuing Penalty (veh) Storage Bay Dist (ft) Storage Blk Time (%) Queuing Penalty (veh) Network Summary Network wide Queuing Penalty: 0 PM Pk Hr - #2 Mark Bunnell, PE, PTOE EB EB WB NB NB SB L TR L L R LTR 22 31 86 29 87 36 1 2 37 6 45 10 11 14 68 24 74 29 466 452 452 452 100 150 3/17/2015 SimTraffic Report Page 2 VVMC Master Plan TIS Lanes, Volumes, Timings Year 2018 - East End (Const Completed) - Full Mvmt Accesses 1: VVMC Access & 170 South FR Lane Group EBL EBT EBR WBL WBT WBR NBL NBT NBR SBL SBT SBR Lane Configurations 1� t r r Volume (vph) 2 212 21 191 291 39 9 0 53 5 0 3 Ideal Flow (vphpl) 1900 1900 1900 1900 1900 1900 1900 1900 1900 1900 1900 1900 Lane Width (ft) 12 12 12 14 12 12 12 12 12 12 12 12 Storage Length (ft) 100 0 150 0 0 0 0 0 Storage Lanes 1 0 1 1 1 1 0 0 Taper Length (ft) 50 100 25 25 Satd. Flow (prot) 1770 1837 0 1925 1863 1583 1805 0 1615 0 1715 0 Flt Permitted 0.950 0.950 0.950 0.970 Satd. Flow (perm) 1770 1837 0 1925 1863 1583 1805 0 1615 0 1715 0 Link Speed (mph) 25 25 15 30 Link Distance (ft) 500 500 500 500 Travel Time (s) 13.6 13.6 22.7 11.4 Peak Hour Factor 0.92 0.92 0.75 0.75 0.92 0.92 0.75 0.92 0.75 0.92 0.92 0.92 Heavy Vehicles (%) 2% 2% 0% 0% 2% 2% 0% 2% 0% 2% 2% 2% Shared Lane Traffic (%) Lane Group Flow (vph) 2 258 0 255 316 42 12 0 71 0 8 0 Sign Control Free Free Stop Stop Intersection Summa Area Type: Other Control Type: Unsignalized Intersection Capacity Utilization 37.9% ICU Level of Service A Analysis Period (min) 15 AM Pk Hr - #3 Mark Bunnell, PE, PTOE 3/17/2015 Synchro 8 Report Page 1 VVMC Master Plan TIS SimTraffic Performance Report Year 2018 - East End (Const Completed) - Full Mvmt Accesses 1/9/2015 1: VVMC Access & 170 South FR Performance by movement Movement EBL EBT EBR WBL WBT WBR NBL NBR SBL SBR All Denied Del/Veh (s) 3.8 0.2 0.3 3.3 0.6 0.2 0.1 0.1 0.1 0.1 1.1 Total DelNeh (s) 3.3 0.4 0.3 2.9 0.5 0.1 10.4 2.5 14.3 2.9 1.3 Total Network Performance Denied DelNeh (s) 1.1 Total DelNeh (s) 1.6 AM Pk Hr - #3 Mark Bunnell, PE, PTOE 3/17/2015 SimTraffic Report Page 1 VVMC Master Plan TIS Queuing and Blocking Report Year 2018 - East End (Const Completed) - Full Mvmt Accesses 1/9/2015 Intersection: 1: VVMC Access & 170 South FR Movement Directions Served Maximum Queue (ft) Average Queue (ft) 95th Queue (ft) Link Distance (ft) Upstream Blk Time (%) Queuing Penalty (veh) Storage Bay Dist (ft) Storage Blk Time (%) Queuing Penalty (veh) Network Summary Network wide Queuing Penalty: 0 AM Pk Hr - #3 Mark Bunnell, PE, PTOE EB EB WB NB NB SB L TR L L R LTR 22 6 64 29 51 21 1 0 30 6 25 5 10 4 60 23 48 19 466 452 452 452 100 150 3/17/2015 SimTraffic Report Page 2 VVMC Master Plan TIS Lanes, Volumes, Timings Year 2018 - East End (Const Completed) - Full Mvmt Accesses 1: VVMC Access & 170 South FR Lane Group EBL EBT EBR WBL WBT WBR NBL NBT NBR SBL SBT SBR Lane Configurations 1� t r r Volume (vph) 2 394 39 116 301 5 8 0 148 13 0 5 Ideal Flow (vphpl) 1900 1900 1900 1900 1900 1900 1900 1900 1900 1900 1900 1900 Lane Width (ft) 12 12 12 14 12 12 12 12 12 12 12 12 Storage Length (ft) 100 0 150 0 0 0 0 0 Storage Lanes 1 0 1 1 1 1 0 0 Taper Length (ft) 50 100 25 25 Satd. Flow (prot) 1770 1837 0 1925 1863 1583 1805 0 1615 0 1731 0 Flt Permitted 0.950 0.950 0.950 0.964 Satd. Flow (perm) 1770 1837 0 1925 1863 1583 1805 0 1615 0 1731 0 Link Speed (mph) 25 25 15 30 Link Distance (ft) 500 500 500 500 Travel Time (s) 13.6 13.6 22.7 11.4 Peak Hour Factor 0.92 0.92 0.75 0.75 0.92 0.92 0.75 0.92 0.75 0.92 0.92 0.92 Heavy Vehicles (%) 2% 2% 0% 0% 2% 2% 0% 2% 0% 2% 2% 2% Shared Lane Traffic (%) Lane Group Flow (vph) 2 480 0 155 327 5 11 0 197 0 19 0 Sign Control Free Free Stop Stop Intersection Summa Area Type: Other Control Type: Unsignalized Intersection Capacity Utilization 47.2% ICU Level of Service A Analysis Period (min) 15 PM Pk Hr - #3 Mark Bunnell, PE, PTOE 3/17/2015 Synchro 8 Report Page 1 VVMC Master Plan TIS SimTraffic Performance Report Year 2018 - East End (Const Completed) - Full Mvmt Accesses 1/9/2015 1: VVMC Access & 170 South FR Performance by movement Movement EBL EBT EBR WBL WBT WBR NBL NBR SBL SBR All Denied Del/Veh (s) 3.2 0.4 0.3 3.5 0.4 0.2 0.1 0.2 0.1 0.1 0.7 Total DelNeh (s) 3.1 0.6 0.4 4.0 0.4 0.1 12.0 3.3 14.2 3.2 1.6 Total Network Performance Denied DelNeh (s) 0.7 Total DelNeh (s) 1.9 PM Pk Hr - #3 Mark Bunnell, PE, PTOE 3/17/2015 SimTraffic Report Page 1 VVMC Master Plan TIS Queuing and Blocking Report Year 2018 - East End (Const Completed) - Full Mvmt Accesses 1/9/2015 Intersection: 1: VVMC Access & 170 South FR Movement Directions Served Maximum Queue (ft) Average Queue (ft) 95th Queue (ft) Link Distance (ft) Upstream Blk Time (%) Queuing Penalty (veh) Storage Bay Dist (ft) Storage Blk Time (%) Queuing Penalty (veh) Network Summary Network wide Queuing Penalty: 0 PM Pk Hr - #3 Mark Bunnell, PE, PTOE EB EB WB NB NB SB L TR L L R LTR 22 9 64 25 83 30 1 1 29 6 43 10 10 7 58 23 70 28 466 452 452 452 100 150 3/17/2015 SimTraffic Report Page 2 VVMC Master Plan TIS Lanes, Volumes, Timings Year 2025 - Full Mvmt Accesses 1: VVMC Access & 170 South FR Lane Group EBL EBT EBR WBL WBT WBR NBL NBT NBR SBL SBT SBR Lane Configurations 1� t r r Volume (vph) 2 351 21 191 526 39 9 0 53 5 0 3 Ideal Flow (vphpl) 1900 1900 1900 1900 1900 1900 1900 1900 1900 1900 1900 1900 Lane Width (ft) 12 12 12 14 12 12 12 12 12 12 12 12 Storage Length (ft) 100 0 225 0 0 0 0 0 Storage Lanes 1 0 1 1 1 1 0 0 Taper Length (ft) 50 50 25 25 Satd. Flow (prot) 1770 1847 0 1925 1863 1583 1805 0 1615 0 1715 0 Flt Permitted 0.950 0.950 0.950 0.970 Satd. Flow (perm) 1770 1847 0 1925 1863 1583 1805 0 1615 0 1715 0 Link Speed (mph) 25 25 15 30 Link Distance (ft) 500 500 500 500 Travel Time (s) 13.6 13.6 22.7 11.4 Peak Hour Factor 0.92 0.92 0.75 0.75 0.92 0.92 0.75 0.92 0.75 0.92 0.92 0.92 Heavy Vehicles (%) 2% 2% 0% 0% 2% 2% 0% 2% 0% 2% 2% 2% Shared Lane Traffic (%) Lane Group Flow (vph) 2 410 0 255 572 42 12 0 71 0 8 0 Sign Control Free Free Stop Stop Intersection Summa Area Type: Other Control Type: Unsignalized Intersection Capacity Utilization 45.9% ICU Level of Service A Analysis Period (min) 15 AM Pk Hr - #2 Mark Bunnell, PE, PTOE 3/17/2015 Synchro 8 Report Page 1 VVMC Master Plan TIS Year 2025 - Full Mvmt Accesses SimTraffic Performance Report 1/12/2015 1: VVMC Access & 170 South FR Performance by movement Movement EBL EBT EBR WBL WBT WBR NBL NBR SBL SBR All Denied Del/Veh (s) 3.5 0.3 0.3 3.0 0.6 0.3 0.1 0.1 0.1 0.1 0.9 Total DelNeh (s) 3.9 0.5 0.4 4.0 0.9 0.2 20.7 2.6 19.0 5.4 1.5 Total Network Performance Denied DelNeh (s) 0.9 Total DelNeh (s) 2.0 AM Pk Hr - #2 Mark Bunnell, PE, PTOE 3/17/2015 SimTraffic Report Page 1 VVMC Master Plan TIS Queuing and Blocking Report Year 2025 - Full Mvmt Accesses 1/12/2015 Intersection: 1: VVMC Access & 170 South FR Movement EB EB WB WB NB NB SB Directions Served L TR L T L R LTR Maximum Queue (ft) 24 7 88 48 36 51 24 Average Queue (ft) 1 0 36 2 6 26 5 95th Queue (ft) 10 5 68 47 26 48 19 Link Distance (ft) 466 465 452 452 452 Upstream Blk Time (%) 0 Queuing Penalty (veh) 0 Storage Bay Dist (ft) 100 150 Storage Blk Time (%) Queuing Penalty (veh) Network Summary Network wide Queuing Penalty: 0 AM Pk Hr - #2 Mark Bunnell, PE, PTOE 3/17/2015 SimTraffic Report Page 2 VVMC Master Plan TIS Lanes, Volumes, Timings Year 2025 - Full Mvmt Accesses 1: VVMC Access & 170 South FR Lane Group EBL EBT EBR WBL WBT WBR NBL NBT NBR SBL SBT SBR Lane Configurations 1� t r r Volume (vph) 2 847 39 116 639 5 8 0 148 13 0 5 Ideal Flow (vphpl) 1900 1900 1900 1900 1900 1900 1900 1900 1900 1900 1900 1900 Lane Width (ft) 12 12 12 14 12 12 12 12 12 12 12 12 Storage Length (ft) 100 0 225 0 0 0 0 0 Storage Lanes 1 0 1 1 1 1 0 0 Taper Length (ft) 50 50 25 25 Satd. Flow (prot) 1770 1850 0 1925 1863 1583 1805 0 1615 0 1731 0 Flt Permitted 0.950 0.950 0.950 0.964 Satd. Flow (perm) 1770 1850 0 1925 1863 1583 1805 0 1615 0 1731 0 Link Speed (mph) 25 25 15 30 Link Distance (ft) 500 500 500 500 Travel Time (s) 13.6 13.6 22.7 11.4 Peak Hour Factor 0.92 0.92 0.75 0.75 0.92 0.92 0.75 0.92 0.75 0.92 0.92 0.92 Heavy Vehicles (%) 2% 2% 0% 0% 2% 2% 0% 2% 0% 2% 2% 2% Shared Lane Traffic (%) Lane Group Flow (vph) 2 973 0 155 695 5 11 0 197 0 19 0 Sign Control Free Free Stop Stop Intersection Summa Area Type: Other Control Type: Unsignalized Intersection Capacity Utilization 71.1% ICU Level of Service C Analysis Period (min) 15 PM Pk Hr - #2 Mark Bunnell, PE, PTOE 3/17/2015 Synchro 8 Report Page 1 VVMC Master Plan TIS Year 2025 - Full Mvmt Accesses SimTraffic Performance Report 1/12/2015 1: VVMC Access & 170 South FR Performance by movement Movement EBL EBT EBR WBL WBT WBR NBL NBR SBL SBR All Denied Del/Veh (s) 3.2 0.9 0.9 3.0 0.6 0.3 0.1 0.2 0.1 0.1 0.8 Total DelNeh (s) 5.5 1.2 0.9 11.4 1.0 0.2 47.7 5.0 40.2 11.0 2.6 Total Network Performance Denied DelNeh (s) 0.8 Total DelNeh (s) 3.2 PM Pk Hr - #2 Mark Bunnell, PE, PTOE 3/17/2015 SimTraffic Report Page 1 VVMC Master Plan TIS Queuing and Blocking Report Year 2025 - Full Mvmt Accesses 1/12/2015 Intersection: 1: VVMC Access & 170 South FR Movement EB EB WB NB NB SB Directions Served L TR L L R LTR Maximum Queue (ft) 22 28 103 38 83 43 Average Queue (ft) 1 2 43 7 46 11 95th Queue (ft) 12 15 81 27 74 32 Link Distance (ft) 466 452 452 452 Upstream Blk Time (%) Queuing Penalty (veh) Storage Bay Dist (ft) 100 225 Storage Blk Time (%) Queuing Penalty (veh) Network Summary Network wide Queuing Penalty: 0 PM Pk Hr - #2 Mark Bunnell, PE, PTOE 3/17/2015 SimTraffic Report Page 2 VVMC Issues of Concern : This document provided by Mery Lapin It was provided to the PEC on March 9, 2015. Mery Lapin is a property owner at 234 West meadow Drive The following should be given consideration in finalizing agreements implementing the VVMC Master Plan. 1. VVMC for all intents and purposes is a private corporation, with a self-appointed Board of Directors, highly compensated executives, having ample cash reserves ($165,000,000 per 2011 IRS report) sufficient to finance its proposed master plan improvements without relying upon additional private contributions. It is advised that any financial agreement implementing the proposed VVMC master plan include the following provisions: 1. A bond posted in the amount of required infrastructure improvements including: a. 750 enclosed parking spaces. b. Units of Affordable Housing to house 60 employees. c. South Frontage Road (proportional share participation), of Roundabout and associated improvements, including heated snow melting of public walkways fronting on the South Frontage Road to be completed in conjunction with the construction and opening of the proposed East Wing. d. Enclose loading and delivery facility accessed from the South Frontage Road. e. Landscape and architectural design unification improvements. f. ADA compliant pedestrian access corridor between South Frontage Drive and West Meadow Drive including, elevator and snow melt of exterior walkways. g. Weather and noise pollution monitoring equipment and close circuit surveillance equipment of helicopter landing pad, flights corridors and neighborhood air space. h. Middle Creek streambed and bank restoration and associated improvements with a 75 foot setback from high water mark. i. Water shed pollution mitigation infrastructure for all on site drainage. j. Replacement and transplant removed mature trees with similar sized specimens. k. Installation of a heated snow melt system along the north side of West Meadow Drive. 1. Installation of mechanical equipment that the operational noise and odor does not affect adjacent properties. 2. Include in the Master Plan: a. Bulk, mass standards which include mandatory building heights of not greater than 48 feet, minimum of 10 feet and maximum 20 street and side setbacks, including facade and roofline offsets, step -backs and step-downs. b. Urban Design Guidelines for exterior siding and roofing materials palette, window frame and glazing treatments, lighting and landscape and streetscape standards, including snow melt requirements. c. Compliance with protective covenant amendment provisions of the Vail Village 2°d filing which require 75% approval of land ownerships as well as for protective covenants for Gore Creek and other adjacent stream tract parcels governed by applicable Lionshead protective covenants. d. Have the helipad at a height that is compatible with the neighborhood and fits into the overall design of the project. e. Keep Lot 10 VV2nd filing in Public ownership for future Municipal uses such as Fine Arts Museum. 3/17/2015 a Form990 l�tRdrTaauf taNSlRaesa6wp A Per lhs 3M a • cltete d a ow" r Atltes doge r imm. omw r basal amen rvommal d rAwsatsd man . � rte.- 17-- r e-..-.. r ...sr.1..1 ... re" I a aurae ms..a a 1e4_2ea.eas „(s) to on a soup ratarw for •mesas+ r Tee R Na eKb) am r eau en bWmown r aas r we 1f -No; stack a est (seo ntsamcb*M) WC) Group ex*Rvbeo Minter ► 3 wdwnm ► twig wotc coo ax rens M ammmommum W cmunnom r Twat r Amwains.t r 0a= P. I L Teen M hwomem t&ss I K arts or del dimmala eo ~beta it b tr.mt emrresIs lased exall Mbn olWo a1 =Ylce ! prolamin bm as son r aA&ee OF error Deet 1lifyl M ar d plaid op►npaecow Ma atr" DIP" a "own trR sea- Pop - emelt aa� ref6deiYta resear -� ► r Pers fai mm (ar robs Un Orr d E1I 1 anal am 2! • 4 — _ plans ma, ► (7t"475.4m Nay the IRS dlacus tltn'Care with tho propmer shomm above+ (sus '13711"M15 13tH" Mh15 . . . . . . . . (r Yw r No Par Pa•nwatbSedwooAfbNatkip.was Ism semen" bmtnaddemn cat we 31142T Perm••6iso111 sINN..ary l errNY deecnbe see etpeaawati mrs&tert ter what etprtnc�errt echwtws VVMC p nd chanty can, uoaaoburosd nndlcetd std otea 6evanwant provem, con.n0oltlr health fi%ptortaFMR Svcs, bum can. MefaeneeM tufa . ettbatdt�rl trtetllt savttes. him cam nmmwch ea/ anitts ,s 2 Check d n box lir dike el" a boo dnca ou" its operations air daposoll of mom than 25% of b met assets ! Nwber efveim wombers of the pvarn" body (Fort Vi, bm la) . . . . 3 s 4 Number of mrdepomdertRom r• mtaw0ers M ata prrarnu• ttadr (Fed YI. boa i q . . E 4 7 S Tetol nelllbarof yMlvtdtnls soapteyad w ealotdar yea 2011 R Y, Iwo 1e) . . S 947 4 Taal aamberNwlwkaen (primate dmecessm) . . . . a 200 7r TaalwraleRadbtntausrs9afn•eRaflt►ortYltl,eMmun(C),Mraii . 70 4,019,427 b Net unrmM&0d business 0mable rrrcorra ham Farm 990-T, has 34 710 -392,949 0 Cenlnbaooma sad Grouts Red Vill. bee IN . . . . L . . . . 9 Proven service ravenw (Pert V Ili, hM 20) . . . . . . 10 Ihve6Nfnettecum Bart Vill,eMmnw (A),boee 7.4, aha 7d) • . . 11 Oder revenue (FM VIII, column (A)V fans 5, lid, 6e. 9c. 10c, end Ile) 11 Total menus-Sdd image 6 thmop 11 (out qul tart VIII. co4ton q), buts 12 Prbr rear Tear 2.299 774 _ClseamR 2625 757 171.268,236 175.670,220 3,225,096 4,262,066 717,010 767,467 17 7,530,124 163,565,510 13 Grouts aid eawderewauts pard Rot Ix, column (A), Mtge 1-3 ) . . . 14 krAft pad to ter Air naaban (Part IX, eslmism (A L bol 4) . . . . 15 "lens, elhar eampanepom, eol/leyee I ran IX, col mm N). Mme 5-10) 1h Professional Aatdronnp tau Rent IX, eolSws (A)6 line lie) . b "M amumm me at♦w par SC a4m I% M in 02�•m 117 OMwamooneas Rat IX, cortatw (A)„ have lea -114,111-24a) . . . . 10 Tebl expenses Add Maas 13-17 (wwt *"W ►ed 1X, colmmn (A), bol 25) 19 Revenue was ex es subtract kne 1 • haw Ina 12 5,265,710 4,846,221 0 0 $1,140,739 50,061,509 0 0 65.%1.6361 81,354,166 14 k4a.2,11.890 14 14 >i a71 30 Tear asams (Pert X. brim 16) . a m . . Tatty 1 1 1 h a (Pad X. Mia 26) . . . . . . . . . . . . 23 Nat &6600 w kind balances Subtract line 21 how line 20 x ha8�s• of oa..c rear and of yea. 259,480 611 297,966,963 60,500 00 57.672,506 196,972,611 240.096,477 ShOwullre slack Mmememodn of matron._ t dadam tors T a— I tiro rm_ Iarbrdlmm to sod bee so sa ~beta it b tr.mt emrresIs lased exall Mbn olWo a1 =Ylce ! prolamin bm as son r aA&ee OF error Deet 1lifyl M ar d plaid op►npaecow Ma atr" DIP" a "own trR sea- Pop - emelt aa� ref6deiYta resear -� ► r Pers fai mm (ar robs Un Orr d E1I 1 anal am 2! • 4 — _ plans ma, ► (7t"475.4m Nay the IRS dlacus tltn'Care with tho propmer shomm above+ (sus '13711"M15 13tH" Mh15 . . . . . . . . (r Yw r No Par Pa•nwatbSedwooAfbNatkip.was Ism semen" bmtnaddemn cat we 31142T Perm••6iso111 Roan 900 (2011) 11indon of Not Aneft Check if Schedule O contains a response to anv auestion in this Part XI . .� 1 Total revenue (must equal Part VIII, column (A), line 12) 2 Total expenses (must equal Part IX, column (A), line 25) 3 Revenue less expenses Subtract line 2 from line 1 a 0 0 . 4 Net assets or fund balances at beginning of year (must equal Part X, line 33, column (A)) 5 Other changes in net assets or fiend balances (explain in Schedule O) 6 Net assets or fund balances at end ofyear Combine lines 3, 4, and 5 (must equal Part X, line 33, column Financial Statements and Reporting Check if Schedule O contains a response to any question in this Part XII 12 1 183,565,510 2 143,281,896 3 40,283,614 4 198,972,611 5 840,252 6 240,096,477 . . r Yee; I No 1 Accounting method used to prepare the Form 990 r Cash 17 Accrual rOther If the organization changed its method of accounting from a prior year or checked *Other,* explain in Schedule O b Were the organization's financial statements compiled or reviewed by an independent accountant? 20 b Were the organization's financial statements audited by an independent accountant? . . . . . . . . 2b Yes c If °Yes,• to 2a or 2b, does the organization have a committee that assumes responsibility for oversight of the audit, review, or compilation of its financial statements and selection of an independent accountant' If the organization changed either its oversight process or selection process during the tax year, explain in Schedule 0 . . . . . . . . . . . . . . . . . . . . . . . . . . . 2c Yes d If 'Yes" to line 2a or 2b, check a box below to indicate whether the financial statements for the year were issued on a separate basis, consolidated basis, or both r Separate basis 17 Consolidated basis r Both consolidated and separated basis 3m As a result of a federal award, was the organization required to undergo an audit or audits as set forth in the Single Audit Act and OMB Circular A-1337 . . . . . . . . . . . . . . . . b If`Yes,'did the organization undergo the required audit oraudits7 If the organization did not undergo the required 3b audit or audits, explain why in Schedule 0 and describe any steps taken to undergo such audits . . 3/17/2015 No No Form 990 (2011) W Form 990 (2011) Page 1S Amtaueft Mwe4 Form eaa (2011) 3/17/2015 (A) (1) Beginning of year End of year 1 Cask--non-interest-basnng 4M , 1 ARAM -31-J-149AM ' 2 amm 2 Savings and temporary cash investments . . . . . . . 217,61 3 337.701 3 Pledges and grants receivable, net . . . . . . . . . 16,009,943 4 19.249:3011 4 Accounts receivable, net . . . . . . . . . 8 Receivables from current and Ibriner olllcem, directors, trustees, key einployses, and highest compensated employees Comiplsto Pant II of Schedule L . . . . . . . . . . 4011490 S 3MODO 6 Receivables from other dwquahhed persons (as defined under *action 49SA(fKl )) and Persona described in section 4958(cX3XB) Complete Part II of 7 Schedulo L . . . . . . . . . . Notes and loans receivable, not . . . . . . . . . . . . . O • 1 0 515,0677 284349 ss a Inventories for sale or use . . . . . . . . . . . . . . 4498.198 a 5.538,406 4C 9 Prepaid expenses and deferred changes . . . . . . . . 1.9011.316 9 z"MM2 i0a Land, buildings, and egwpnent cost or other basis Canlplala 2.694.408 Ari K of Schedule D 105 b Less accurnulated deprecation . . . . . 10b 104709 994 96,675.9011 10c 1=714.414 11 Inwstmento—publicly traded securities . . . . . . . . . . Id! �9e d61 12 Investments --other securities Sea Part IV, Ina 11 . . . . . . !3 i U 131 1A6 13 Imvestmenta—program-related Seo Part IV, line 11 . 14 Intangible assets . . . . . a . 0 141 0 15 Other assets Sae Part IV, line 11 . . . . . . . . . . . 3.352.342 15 1IM734 2Sk460,611 16 297,968,963 16 Total assets. Add lines 1 through 15 (must equal line 34) . 17 Accounts payable and accrued expenses . 19,308.736 17 23.105.20 is Grants payable . . . . . . . . . . 0 is 0 19 Deferred revenue . . . . . . . . . . 0 19 0 36,140,000 20 27.NZ M 20 Tax-exempt bond liabilities . . . . . . . . . . 21 22 Escrow or custodial account habdity Cxnlpkte Art W o1 Sdi Jule D Payables to current and fermor kers, directors. trustees, key emp4eyees, highest eonipanseted employees, and disqualified Persons Cw*ft0l Ari It of Se mWk L .0 • • 0 21 0 22 0 tOMM1 23 5,0wa2s 23 Secured mortgages and notes payable to unrelated third parties . . 3e unsecured notes and loans payable to unrelated Miro parvus . . . . 0 2e 0 25 other liabilities (including federal income tax, payables to related third parties, and other habdlbes not Included on fines 17.24) C omplete Part X of Schedule D . . . . . O 28 58,631 26 TOM MebiBtlim Add lines 17 through 2 5 5Q6011,000 26 57.11T1,M9 1 Ov5eii`tleas that follow WAS 117, chock have ► Fr and oswi/IsI a Mesa 27 trough 3% aid Maes 33 and 35. 27 unrestricted net assets . . . 190.464949 27 231.772.576 Cl 26 Temporally restricted not assets . . . . . 3,815.929 216 5,302,886 g 29 Permanently restricted net assets . . . . . ?*091.0]6 29 2,941.036 $ 0itffradatioa5 that do m* foNom WAS 127, On* bm ► r anti c Nn"o Mas 39 taoagb 31L 30 31 Capital stock or trust principal, or current funds . . . . .. . id Pa -in or capital surplus, or land, building or egwpmnt fund 30 31 Q 32 Retained earnings, endowment, accumulated income, or other hinds 32 33 Total net assets or Raid belaneea . 196.972,611 33 M088,477 34 Total liabilities and net esseta/Rrnd balances 2811.450 911 34 207,9811,983 Form eaa (2011) 3/17/2015 Additional Data Software ID: Software Version: EIN: 84-0563230 Name: Vail Cinic Inc Vail Valley MedKel Center Return to Form Form 990, Scnedute 3, Part II - OMcers, Directors, Trustees, Key Employees, and I419hest Compensated Employees (^)Name B Breakdown o!W-2 and/or 1099-HISC compensation (t7 Deferred (D) Nontaxable (E) Total of columns (F)ConWneetion compensation benefits (8Xi}(D) r roan y or nP 90-12 (I) saw (IQ Bonus Il (Ili) Other Compensation incentive compensation compensation Dons Kirchner (1) 383,630 100,000 33,370 30,600 16,127 563,727 16,667 Ui) 0 0 0 0 0 0 0 Charles Cnavlin6 (i) 262,692 55,000 43,588 22,000 24,392 407,672 9,167 Ui) Tommy Mars (►) 239,650 51,160 1,816 0 28,283 320,909 8,527 (i0 Denise Tuba (i) 201,488 42,194 1,044 0 16,468 261,194 7,032 Patricia Harclogiergh (i) 511,117 261,843 1,680 16,500 32,048 823,188 0 MD (u) 3ef/nyRunic kMD (�) 441,360 27,500 2,824 17,750 14,529 503,963 16,667 AlexanderUrgaMrtMO (i 426,507 25,750 17,674 16,500 30,020 516,451 13,958 (a) lawanceGaul MD li 355,328 33,078 18,131 15,161 27,422 449,120 16,388 Ui) Keith SanwelsNO (i 185,508 113,168 54,655 10,662 23,892 387,885 0 (a) Ray Scott (i 165,973 0 2,055 0 7,057 175,085 0 Gi) Doug Ysake 1 (i 223,447 0 14,512 O 27,165 265,124 0 (a> 0 Peggy Cay (i 165,645 35,202 1,314 0 24,812 226,973 Doug Smith (i 196165i 41,001 1,982 5,795 14,755 260,184 0 (a► Alice Wey/t (1) 175,635 37,398 1,790 0 25,155 239,978 0 (a) Mary Ann M cEntes (i 16S,3S7 34,848 1,046 11,962 14,738 227,951 0 Dan Feeney (i 163,471 36,999 1,221 6,475 8,437 236,603 0 (a) ftm Poo (2013) Page • A. OIf�Of1r;, �tMpM� IGRY f1Ad l�iMot Ooh I1llt�ie��rM contlflutfl (A) (e) (C) Name aro busrnsa addaw of ovine( M Hama and Title Average Position (d0 not check Rapartabla Retortable, tationated CO s16Ss hours more than one box, compensab m compansabon amount of other 1950 S PUT0164C Sr STE 100 per unless poison is both from the from related compensation VAL1M11M t:NeReENnr PiflfwiNs vc wash an of'Acer and a orpanmitten (W- organisations train the co a16n (describe director/trustee) 211099-MISC) (W. 2/1099- organmtlon and 0 BVM= I10 = hours 2.4/01317 MISC) related 1ACKSW BUROM CO tit y �recwvad 1,563.119 Iter $ — 2 Total number 41 independent contractors (including but not limited tWAD44AW ve) who more than $100,000 of Compensation from the o neaten 066 orpemrtabons related organtatiens in Schedule — D) (te) NMY AIM irrPaDe M 410ft and Rik 400 x 201.251 21.700 9) Dan Feey (1en 40 0 x 221.691 14.912 (20)lotnaa NO MEE 400 x 774. 44,S44 (21) Uffor a to x 471.684 32,279 (22) Alrxaider L%W~ NO ftywcon 400 x 469.931 46,520 (23) t+rs►mamoe Gad NO to x 406.S37 42.563 1241 xash SINTA" NO to x 353.331 3d.S54 lb Sub-TaW . p c Total hetes conti m mitles sheets to Pert Max. flow A . d Total (aild I sso 1r ad 14 D 5`377, 400, 4 2 Total number of Individuals (including but not United to those listed above) who received more than 0100,000 of reportable compensabon *am the orgemsbon►77 Yes I Na i Did the organlzaton kst any to((((es ofacar, director or trustee, key employes, or highest componsatsd employee on NM lay If *Yu,'oonpktnSd adtdoJrarsuch inclmAdual . . . . . . . . . . . 5 No 4 For say indmidual bsted on kne le, w the sum of reportable compensation and other eomperwatan *am the organization and related organt;aboris greater then $150,000711'l'Us,'0wWA teSd dlMalfbrs4xh twdYwdlier . . . . . . . . . . . . . . . . . . . . . . . . . . . 4 Yes 5 Did any person listed on line Is receive or accrue compensation ham any unrelated 9%eniZation or individual for services rendered to the orgenicabon7 H lfw,'eonwisto SdmadufaJ forsudt person . . . . 8 No b Blies L ad fate"M Boaters I Complate this table for your five highest compensated independent contractors that received more then $100,000 otcommpensabon hem the orgserxabon Report compenstion for the calendar year ending with or within time oraanmation's tax year (A) (e) (C) Name aro busrnsa addaw of ovine( Caffilienwiticin HOWMO HEAD SPORTS MOLI rE PO 60x 5693 PHYSWJL THERAPY 10,1W.2110 CO s16Ss +ASHEN CONSTRUCTION to 1950 S PUT0164C Sr STE 100 CCONSTRUCTICIA1 7.7e6,23a CINTDiNUa.Co 00132 VAL1M11M t:NeReENnr PiflfwiNs vc 27 NAM STREET SWE 0703 PHT9C1AAS - ER 5.001.4" co a16n ONErtSWED RADIDUM OF COIARAOO 0 BVM= I10 = vNvstclAN-RAOWLOG r 2.4/01317 OBwR,CO som 1ACKSW BUROM CO tit PO an am �recwvad 1,563.119 Co 41651 2 Total number 41 independent contractors (including but not limited tWAD44AW ve) who more than $100,000 of Compensation from the o neaten 066 Form 990 (20 111 Warren Campbell From: George Ruther Sent: Wednesday, March 04, 2015 8:13 AM To: Warren Campbell; Council Dist List Subject: Fwd: Ramifications of VVHA expansion See the attached letter regarding VVMC master plan. This will be entered into the public record for the meeting on the 17th. Thanks, George Ruther, AICP Director of Community Development Town of Vail (970) 376-2675 Sent from my iPad Begin forwarded message: From: Kathie Dudzinski <bikeskikmac.com> Date: March 3, 2015 at 4:18:32 PM MST To: " rug therkvailgov.com" < rut�her(c�r�,vailov.com> Cc: Jim Lamont <vvhakvail.net>, Jim Lamont & Joan Norris <jflamont(kvail.net>, "Dr. Roger & April Steinert" <rogerkdrsteinert.com>, " emily.tamberino(c�r�,vvmc.com" <emily.tamberinoA)vvmc.com>, VVMC News <buildkvvmc.com> Subject: Ramifications of VVHA expansion To Town of Vail, Vail Homeowners Association Skaal Hus I Condominium Association To all concerned: We have reviewed emails from VVMC, the recent VHA email and the included PEC meeting minutes re the mass, height and property line so close to W Meadow Dr. Not much was emphasized regarding the expansion to the south of the East Wing trying to make room for an indoor turn around for a 30' truck. It makes no sense to have loading and delivery on the south side of the building. As we have many times stated in writing, we remain adamantly against commercial traffic on West Meadow Dr. which is THE only pedestrian/ bicycle link between Vail Village and Lionshead. We agree also that a high building without separation via landscape would be overpowering to the average pedestrian, but the proximity of the sidewalk to ice overhangs would make its use treacherous. (It would make walking hazardous even with heated sidewalks or even without crutches!) Please add our voices to those who have already discussed these concerns. Kathie and Paul Dudzinski Skaal Hus #4 141 W. Meadow Drive 3/117/2015 Warren Campbell From: Vail Homeowners Association <vha@vail.net> Sent: Monday, March 02, 2015 4:04 PM To: Warren Campbell Subject: VVMC West Wing Expansion Underway - VHA Recommends Changes to Master Plan to Preserve Neighborhood's Character VAIL HOMEOWNERS ASSOCIATION View of the Proposed VVMC West Wing Expansion on West Meadow Drive 3/117/2015 Proposed VVMC West Wing Expansion Underway 03/02/15 To: Warren Campbell This message is intended to be CONFIDENTIAL and may contain PRIVILEGED COMMUNICATIONS. The information contained in this message is confidential and intended only for the use of the individual or entity named above, and may be privileged. Any unauthorized review, use, disclosure, or distribution is prohibited. If you are not the intended recipient, please reply to the sender immediately, stating that you have received the message in error, then please delete this e-mail. Thank you. The Proposed WMC West Wing Expansion is Underway: The anticipated West Wing expansion of the Vail Valley Medical Center (VVMC) has begun moving through the approval process with the presentation to the Vail Planning and Environmental Commission (PEC) of a zoning proposal to allow this phase of the redevelopment to proceed. This is step one of the expansion of the overall VVMC campus, even though the Master Plan for the area is still under review by the Town Council. The VVMC plans to begin construction of this phase of the expansion in the summer of 2015 with completion scheduled for 2017. This specific part of the expansion, shown above, would build southward toward Meadow Drive. EXISMTNG WEST WING #EXWING CENTRAL WING EVrcrlNG UfLDMNG LINE T pi 1TDOOR DINMG 'r t K COU RT W/SC RE EN WALL 3 s ft,K+f.j N EW PLANT E R/SE AT I N? WALL & LANDSCAPING POTENTLAL SCULPTURE EXIS1`ING BUILDING LINE ------�.--.— ---- i 1. ate, . # q ■-' 7�� NEW SOUTH EXPANVONFIL r0A. - 7ft(4!-} 4C—t—L-L's r= EiiISMYNG SMM7EVu�ALK LANDSCAPING Expansion conflict shown with preserving landscape and mature trees that harmonize VVMC buildings with the adjoining street and neighborhood. As can be seen from the following renderings, the proposed design would substantially increase the mass of the overall building by adding a fourth floor on the west wing, which is a cause for concern. . f ALF .ter r - LI -20 b&+_ woo 3/127/2015 ^_ °— _ek .i" ----- -------a tom. pi 1TDOOR DINMG 'r t K COU RT W/SC RE EN WALL 3 s ft,K+f.j N EW PLANT E R/SE AT I N? WALL & LANDSCAPING POTENTLAL SCULPTURE EXIS1`ING BUILDING LINE ------�.--.— ---- i 1. ate, . # q ■-' 7�� NEW SOUTH EXPANVONFIL r0A. - 7ft(4!-} 4C—t—L-L's r= EiiISMYNG SMM7EVu�ALK LANDSCAPING Expansion conflict shown with preserving landscape and mature trees that harmonize VVMC buildings with the adjoining street and neighborhood. As can be seen from the following renderings, the proposed design would substantially increase the mass of the overall building by adding a fourth floor on the west wing, which is a cause for concern. . f ALF .ter r - LI -20 b&+_ woo 3/127/2015 ^_ °— _ek .i" Proposed West Wing Expansion Existing Central Wing Proposed East Wing VVMC Unifying Architectural Design Concept As Viewed from West Meadow Drive Below are photos of the present structure as compared with the proposed redevelop ment: Existing Landscape and Architecture of West Wing Above Proposed Expansion of West Wing With a new entrance proposed on the South Frontage Road, the West Wing would become the back side of the WMC complex. The proposed design would, however, make West Meadow Drive more "commercialized" by pushing out toward the edge of the street and 3/137/2015 eliminating existing landscaping which currently makes the existing West Wing more compatible with the West Meadow Drive residential neighborhood. Proposed West Wing bump -out infringes on landscaped area necessary to retain compatibility with adjoining residential neighborhood. Views of existing and proposed (below) expansion of the VVMC West Wing surface parking lot to be included in redevelopment of Evergreen Hotel. 3/17/2015 The Vail PEC has just held its first public discussion of a zoning proposal to allow this project to go forward. While the Vail Homeowners Association supports the expansion of the Medical Center, it believes that it should be done in a way that is responsible and in keeping with the overall qualities of the existing neighborhood. As presently proposed, there are several aspects of the development that could be substantially improved. The proposed West Wing expansion building would move the building to within 3.5 feet of the property line creating a wall effect four stories high. While a fourth floor would not necessarily render the design objectionable, the VHA believes that the expansion should be compatible and harmonized with the present buildings and the overall aesthetics of the neighborhood. Unfortunately the present plans would eliminate significant landscaping - a number of large, mature trees - that serve to integrate the VVMC into the surrounding neighborhood. The VHA recommends that any zoning approval should be conditioned upon maintaining the present Meadow Drive setbacks and landscaping or even increase the landscaping to soften the industrial nature of the building and make it more compatible with the established characteristics of this section of West Meadow Drive. The VHA also recommends that the design of the West Wing should be harmonized with the existing structure so that there is a unifying theme in the overall structure as opposed to the hodgepodge of styles that has evolved on the medical center's campus over the past 45 years. The unifying design theme is a recommendation of the proposed VVMC Master Plan. 3/157/2015 Extend Snow Melt System for West Meadow Dr TOV Pedestrian Route: Participants at the PEC hearing recommended the need to include VVMC in the Town of Vail's (TOV) snow melt system serving the pedestrian walkway on the north side of West Meadow Drive. With increasing frequency, clients of the VVMC regularly use the West Meadow Drive public pedestrian walkways for rehabilitation therapy. The number of pedestrians on West Meadow Drive public walkways traversing between Vail Village and Lionshead commercial centers has greatly increased in recent years as well. The Vail Homeowners Association notes that the Town of Vail is exponentially increasing the urban density of the West Meadow Drive neighborhood to the degree that it is now on par with major new redevelopments in Vail Village and Lionshead. Yet, the Town has not committed to provide the same level of public improvements such as providing snow -melted pedestrian walkways as it has already installed throughout the Vail Village and Lionshead neighborhoods. Mechanical Equipment Noise: The West Wing expansion provides for the relocation of exterior ground level mechanical building ventilation equipment on West Meadow Drive. The noise from this equipment has, for years, been a major source of irritation and complaint from adjacent residents and passersby. The mechanical equipment issue is an example of the lack of foresight and coordinated design of the existing VVMC complex. The offending mechanical equipment was installed after the completion of the West Wing due to a lack of forethought on the part of ventilation engineers. The neighborhood and Homeowners Association places a high priority on ensuring, in the VVMC master plan, that similar oversights do not occur in the future development of the VVMC facilities. Crutching on Nonsnow-melted West Meadow Drive TOV Walkway W The VVMC Central Wing and West Meadow Drive Streetscape illustrates how trees and landscape have been used to harmonize the existing West Wing with the residential neighborhood. Design is Critical to Maintain Compatibility: The VVMC West Wing Expansion eliminates large trees which have served to harmonize 3/167/2015 the medical buildings with the adjacent residential neighborhood. Changes are being requested to soften the institutional appearance of the proposal in an effort to restore a higher degree of aesthetic compatibility with the adjoining West Meadow Drive tourism circulation corridor and residential neighborhood. The correct design, scale and appearance of new development along West Meadow Drive is essential in maintaining a high standard of guest and residential experience in this important link between the Town's two commercial tourism centers. Urbanizing the West Meadow Drive Neighborhood: The proposed VVMC/Evergreen Hotel land swap and subsequent redevelopment of the Evergreen Hotel would eliminate the large surface parking currently used by VVMC by conveying it to the Evergreen Hotel. In return, VVMC would receive hotel land fronting on the South Frontage Road, which allows all VVMC traffic to enter its campus from the frontage road. A change to the Evergreen Hotel zoning, based upon the land exchange with VVMC, is to be heard by the PEC on March 9th. The PEC is considering tabling the hearing until April 13th since involved parties are continuing discussions regarding the proposed land exchange. The parking lot would be replaced with a new hotel building being suggested by development interests as being larger than the Solaris complex in Vail Village. Future phases of the medical center could be of a similar size as shown below. The Vail Homeowners Association believes that priority must be given to continuing the practice, begun with the new Four Seasons Hotel, of stepping down the height of structures built along the north side of West Meadow Drive so that views to the mountains beyond are preserved. JAI r telitial usf t expansion y and the Master Plan Shown is VVMC density potential resulting from land exchange with the Evergreen Hotel. Quick Links Special Events Calendar Local Media Links Visit VHA Website What's on Your Mind? Send Your Comments Contact the Editor View Our Newsletter Archives 3/177/2015 44 VHA Newsletter Reprint Policy VHA Collaborative Consensus Guidelines Production Credits Content Editors: Larry Stewart, Gail Galvin Ellis, PsyD Copy Editing & Distribution: Elizabeth Bailey, General Partner Books Plus books_plus—more@msn.com Copyright © 2015 Vail Homeowners Association All Rights Reserved www.vailhomeowners.com Forward this email This email was sent to wcampbell@vailgov.com by vhaCslvail.net Rapid removal with SafeU nsu bscri be"' j Privacy Policy. Constant --Ct l'il'y it Fff E today Vail Homeowners Association P. O. Box 238 Vail CO 81658-0238 3/1$7/2015 Vai 1 Valley Medical, Center Extraordinary People. Extraordinary Care. Extraordinary Facilities. Presentation of VVMC Site Specific Redevelopment Master Plan Vail Town Council March 17, 2015 15 ' ,k 1 �,,design LAND PLAN41NG & COMMUNITY DLvELOPMLNI rX- Today's Agenda: f �h 1. Introduction 2. Follow-up from 3/3 Hearing Tom Braun 3. Master Plan Overview Tom Braun 4. Closing Remarks Doris Kirchner Follow-up from 313 TC Hearing 1. Immediate measures to address Middle Creek 2. Loading/Delivery facility Design Considerations 3. West Meadow Drive traffic/East Wing 4. Design— Architecture/Massing/Meadow Drive 3/17/2015 I ' , v°- � ii,' �� � �• �� Si��'1 ..i�r� }2 s _ �. � f+'" -ham `1+ /'Vw �. .. $ Follow-up from 313 TC Hearing Immediate measures to address Middle Creek VVMC MP Water Quality Enhancement Strategies • Channel flow to inlets • Curbs to define parking areas • Oil/sand separators • Bio-swales • Snow removal practices 3/17/2015 1 I � Medical I Professional l building l Central West Wing Wing nslrurvcn Slut Jule. -r1_ k'.a5t Wing "�-� •'•IlstfuiY14X159arl: A},III„ Il� `� � --__" 1'VMC Redeve4ment Master Plan a -gym TtualSimKin d Cob i•arl, Calora a Follow-up from 3/3 TC Hearing Immediate measures to address Middle Creek New curb Landscape Restoration uqsi IAW/ ---------- A Sn/d/w, S otage Management j VVMC West Wing CUP Improvements Conceptual Parking Plan Follow-up from 313 TC Hearing Immediate measures to address Middle Creek Temporary`~ Fence/ba/j'rier� 1 Landscape RestorationN%U-�OO Snow -5 oeage L 1� Management Ir Immediate Im rovements `�"'C West Wing I� Conceptual Parking Plan Follow-up from 313 TC Hearing Loading/Delivery facility LANDSCA DEFINE D SERVICE ENCLOSURE 10.3.2014 1/8"= V-0" RAISED CURB LANDSCAPE AREAS TO BUFFER PEDESTRIANS, DEFINE SPACES 3/17/2015 Location/Desi n Considerations • Access • Internal relationships • Spatial • Impacts Follow-up from 313 TC Hearing Loading/Delivery facility €4I' South Frontage Road Access Limited Frontage Competing uses Grade change Poor relationship to campus Space/covenant restrictions tm j te* mom Follow-up from 313 TC Hearing West Meadow Drive traffic/East Wing Improvements ilIiI �I� �_ - I it 84 VVMC Employee Spaces ,�� � 1 1 --- + f Idj ,d d�a ■ir \ U 209 Spaces: • 103 Employees 71 • 106 Patients/Guests f `fes -•f -� �. 52 off-site leased spaces a Follow-up from 313 TC Hearing West Meadow Drive traffic/East Wing Improvements 106 Spaces 00, `..y . . AM C:� 1 6 Spaces Existing Parkin Today - 106 patient/guest spaces (extensive turnover of parking spaces) 84 spaces I 16 TPV SF - VVMc west Wing CUP Parking Lot Zoning Analysk Construction of WW - 84 employee spaces (limited turnover of parking spaces) Parking Management will result ilii ligficant reduction of VVMC generated traffic on West Meadow Drive Follow-up from 313 TC Hearing West Meadow Drive traffic/East Wing Improvements , NN =Shaded area indicates extent oTroad work Relocated TOV Entry Ev(,r,-,1-(Yn existing East Entry f New VVMC Fntry 3/17%2015 Right mut only from. US Bank VVMC Interim Access Conceptual Plan Follow-up from 313 TC Hearing Design —Architecture/Massing/Meadow Drive Architecture "To integrate the design of new buildings and expansion areas with existing portions of the hospital so as to create a varied but unified architectural expression" 3/17/2015 Massing "The massing (and scale) of hospital expansions to be responsive and sensitive to the surrounding neighborhood" Meadow Drive "To establish an appropriate physical and visual relationship between the hospital and the pedestrian corridor along West Meadow Drive by use of effective building design, architecture and landscape improvements" Master Plan Overview Changes to MP Helipad Chapter The following provisions shall be provided in the detailed design and CUP application for the helipad: 1. Installation and operation of an approved, on-site automated weather observing system (AWOS) 2. Install an aviation approved wind sock, lighting, etc. atop the new helipad building 3. Preparation and use of pilot briefing sheets and an operational training and reference manual for the VVMC emergency helipad to ensure that the emergency helicopter pilots using the emergency helipad are informed in advance of any unique conditions, circumstances, or factor that must be considered when flying in or out of Vail. 4. Preparation of an "Emergency Action Plan" 3/17/2015 Master Plan Overview 13 Town Objectives 1. On-site emergency helipad 2. Loading and delivery service 3. Emergency vehicle circulation 4. South Frontage Road for primary access 5. Minimize vehicles on West Meadow Drive 6. N/S pedestrian circulation 7. Parking lot on the Middle Creek 8. Full compliance with the parking requirements 9. Vehicle access off of the South Frontage Road 10. Lot 10 and the Town's municipal center site 11. Address zoning of the US Bank Building 12. Future growth/expansion of the VVMC Campus 13. Mechanical equipmmot5/unintended consequences Master Plan Overview I / Helipad Meadow Drive traffic Delivery and Service Parking Future Expansion Potential - �Ir::-ilecIUek Heliport Building L ltltad <.+al's; 1:. --� �– Lame tn,iek r �''� 1 9i4wry Palo nt I os t�, Wtr tort L� New FrontDox,r f —�� to vvMC j Med Cal Professional parkin; I, 1 - l Building Central i ' West Wing Wing Access control East Wing f - _ — Dc�ivery Faci3ity VLiMC Redevelopment Master Plan _ -_ - �' n ❑ ❑ I Conwptual Site Plan Vail, Colorado 3/17/2015�� Closing Comments r L f %�;Zdle CrI- /Wnr Heliport Sufldiayg. I , taiid uti5'grn Y.� R—Fnakt Menr 77` Medial I PT fessional ! i3uildin ' a Central = r +r'14'wt Wing Wing �� - �- r East Wing V VMC Redevelopment Master Plan n ❑ °. " C,mmptval Site Plan Vail CoWrado 3/17/2015 Doris Kirchner End of Presentation 3/17/2015 TOWN OF VAIN VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: March 17, 2015 ITEM/TOPIC: Second reading of Ordinance No. 3, Series of 2015, An Ordinance Amending Sections 3-3-2 and 3-3-3- of the Vail Town Code to Reduce the Minimum Required Number of Arts Board Members from Nine to Seven PRESENTER(S): Molly Eppard, Art in Public Places Coordinator, Matt Mire, Town Attorney ACTION REQUESTED OF COUNCIL: Consideration of Ordinance No. 3, Series of 2015, an Ordinance which reduces the number of Arts Board Members from nine to seven. Requested action is approval or amend with approval on first reading of ordinance. BACKGROUND: A proposal to reduce the number of members serving on the Vail Arts Board is outlined in the attached memo. ATTACHMENTS: Memo and Ord. No. 3 AIPP Term amendment 3/17/2015 TOWN OF VAIL Memorandum To: Vail Town Council From: Molly Eppard, AIPP Coordinator, Matt Mire, Town Attorney Date: March 10, 2015 Subject: Review of Vail Town Code Title 3 Chapter 3 Section 2 and 3 as it pertains to the Art in Public Places Board Membership and Terms Recommendation to reduce the size of the Art in Public Places Board from nine members to seven members. After some discussions about the challenges that exist in filling vacancies on the AIPP Board, It is recommended that the Art in Public Places Board be reduced to seven members from the present nine members. The Art in Public Places Board is presently the largest member board serving the town as compared with the PEC, DRB, VILLA and VLHA membership, which are not more than seven members. In addition, this proposal to change the membership number aligns more consistently with the other Town of Vail Boards and Commissions. In the past, it has been a challenge to recruit qualified and dedicated members to serve on this Board. There have been high frequencies of absences by some members as shown by the attached worksheet which summarize attendance from 2013 to date. With less numbers serving on this board, there would be the ability to formalize some processes, an increase in participation and greater accountability and ability to meet the attendance requirements of the monthly meetings and programs throughout the year. A smaller number in membership would not be detrimental to the Board's continuing efforts to meet its mission and it would help streamline and create efficiencies in some of the board's functions. There are three vacancies on the nine member board so it would be an opportune time to amend the Code language to reflect a seven member board. Ordinance No. 3 passed unanimously on first reading on March 3, 2015 with no changes suggested to the ordinance. The Town has scheduled two applicants for an interview during the work session on March 17 and if it passes the Council will make one appointment to the AIPP Board that evening. The proposed timeline meets the need to appoint new member/s prior to the next meeting in April. March 3`d: Introduction and first reading of Ordinance amending Code March 17th: Interviews for AIPP Board vacancies during work session Second reading of Ordinance during regular meeting If ordinance is approved, make appointment of one member to serve on AIPP Board selection of member/s during regular meeting April 6th: Swear in new member to serve on AIPP Board Please find attached the draft ordinance for council's consideration on second reading. The information outlined below suggests the code section revisions. 3/17/2015 Vail Town Code 3-3-2: APPOINTMENT OF BOARD MEMBERS: Present Terms: The town council hereby appoints the Vail arts board composed of nine (9) members who shall act in accordance with the charter, this chapter, the direction of the town council, the ordinances of the town and shall be appointed and serve as provided in this chapter. (Ord. 5(2012) § 1) Amended Terms: The town council hereby appoints the Vail arts board composed of seven (7) members who shall act in accordance with the charter, this chapter, the direction of the town council, the ordinances of the town and shall be appointed and serve as provided in this chapter. (Ord. 5(2012) § 1) 3-3-3: MEMBERSHIP; TERMS: Present Terms: The arts board shall consist of nine (9) members appointed by the town council. In addition, the arts board may consist of honorary advisory members who shall not have the power to vote on issues which come before the board. The number and term of such advisory members shall be at the discretion of the town council. All members of the arts board shall be individuals who have demonstrated interest or expertise in architecture, art criticism, art education, art history, foreign arts, graphic arts, interior design, landscape architecture, town planning, or other art and design related fields, or who have demonstrated a strong interest in the visual arts and civic improvement. All members shall either be residents of the town, or own property within the town. The terms of the members of the arts board shall be two (2) years on an overlapping basis and shall expire on March 31 of the year of termination. (Ord. 5(2012) § 2) Amended Terms: The arts board shall consist of seven (7) members appointed by the town council. In addition, the arts board may consist of honorary advisory members who shall not have the power to vote on issues which come before the board. The number and term of such advisory members shall be at the discretion of the town council. All members of the arts board shall be individuals who have demonstrated interest or expertise in architecture, art criticism, art education, art history, foreign arts, graphic arts, interior design, landscape architecture, town planning, or other art and design related fields, or who have demonstrated a strong interest in the visual arts and civic improvement. All members shall either be residents of the town, or own property within the town. The terms of the members of the arts board shall be two (2) years on an overlapping basis and shall expire on March 31 of the year of termination. (Ord. 5(2012) § 2) Attachments: ✓ Draft Ordinance No. 3, Series of 2015, Ordinance amending Title 3, Chapter 3 -Section 2 and Section 3 as it pertains to the Art in Public Places Board Membership and Terms Town of Vail 3/17/2015 Page 2 v a 17/2015 d `m u v v 3 O C y c a m m m a z a a v a E u v v YI I j< I I i I I <1 I d L m Y V a VI E v 3 zu a s a a a a a a Q Q a Q Q a a Q e 0 w E m u m O u Z .n a .n a aI I l< a u c v w d u c a x v u c c c c a u u u u a . a a m a Q a a c N i `m C C C C C C C C C W L d W N N N W C Q a Q a Q Q Q Q `u m c m c T � t u iv Y .c a a e `u v C EW m ^+ x E c c v 3 u u z E O o � LL u c c c c g u u N u u a c E L U u C o C C \ C _ u u u u u u m a Y Q a Q s Q a Q a Q a Q C m C � gyp` c c c EN 0 0 'MPH 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 N N N N N N O\1T N N N N N N N N n L\ N N N n N C 0\0f\�1 NRMo N N NNN 1� Ol O 0 N N m Q lf1 60 I� 00 01 O N N m R u1 l0 n 00 Ol 0 .1 N m 17/2015 d `m u v v 3 O ORDINANCE NO. 3 SERIES 2015 AN ORDINANCE AMENDING SECTIONS 3-3-2 and 3-3-3 OF THE VAIL TOWN CODE TO REDUCE THE MINIMUM REQUIRED NUMBER OF ARTS BOARD MEMBERS FROM NINE TO SEVEN WHEREAS, the Town Code currently requires a minimum of nine (9) board members to sit on the Arts Board at any given time; and WHEREAS, the Town Council desires to reduce the minimum required number of Arts Board members to seven (7). NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN OF VAIL, COLORADO, THAT: Section 1. Section 3-3-2 of the Vail Town Code is hereby amended to read as follows: 3-3-2: Appointment: The town council hereby appoints the Vail arts board composed of seven nine (97) members who shall act in accordance with the charter, this chapter, the direction of the town council, the ordinances of the town and shall be appointed and serve as provided in this chapter. Section 2. Section 3-3-3 of the Vail Town Code is hereby amended to read as follows: 3-3-3: Membership; Terms: The arts board shall consist of seven none (79) members appointed by the town council. In addition, the arts board may consist of honorary advisory members who shall not have the power to vote on issues which come before the board. The number and term of such advisory members shall be at the discretion of the town council. All members of the arts board shall be individuals who have demonstrated interest or expertise in architecture, art criticism, art education, art history, foreign arts, graphic arts, interior design, landscape architecture, town planning, or other art and design related fields, or who have demonstrated a strong interest in the visual arts and civic improvement. All members shall either be residents of the town, or own property within the town. The terms of the arts board shall be two (2) years on an overlapping basis and shall expire on March 31 of the year of termination. Section 3. If any part, section, subsection, sentence, clause or phrase of this ordinance is for any reason held to be invalid, such decision shall not affect the validity of the remaining portions of this ordinance; and the Town Council hereby declares it Ordinance No. 3, Series of 2015 3/17/2015 would have passed this ordinance, and each part, section, subsection, sentence, clause or phrase thereof, regardless of the fact that any one or more parts, sections, subsections, sentences, clauses or phrases be declared invalid. Section 4. The Town Council hereby finds, determines and declares that this ordinance is necessary and proper for the health, safety and welfare of the Town of Vail and the inhabitants thereof. Section 5. The amendment of any provision of the Town Code as provided in this ordinance shall not affect any right which has accrued, any duty imposed, any violation that occurred prior to the effective date hereof, any prosecution commenced, nor any other action or proceeding as commenced under or by virtue of the provision amended. The amendment of any provision hereby shall not revive any provision or any ordinance previously repealed or superseded unless expressly stated herein. Section 6. All bylaws, orders, resolutions and ordinances, or parts thereof, inconsistent herewith are repealed to the extent only of such inconsistency. This repealer shall not be construed to revise any bylaw, order, resolution or ordinance, or part thereof, theretofore repealed. INTRODUCED, READ ON FIRST READING, APPROVED, AND ORDERED PUBLISHED ONCE IN FULL ON FIRST READING this 3`d day of March, 2015 and a public hearing for second reading of this Ordinance set for the 17th day of March, 2015, in the Council Chambers of the Vail Municipal Building, Vail, Colorado. Andrew P. Daly, Mayor ATTEST: Patty McKenny, Town Clerk READ AND APPROVED ON SECOND READING AND ORDERED PUBLISHED this 17th day of March, 2015. Andrew P. Daly, Mayor ATTEST: Patty McKenny, Town Clerk Ordinance No. 3, Series of 2015 3/17/2015 Towx of vn' 1[1 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: March 17, 2015 ITEM/TOPIC: First Reading Ordinance No. 4, Series of 2015 An Ordinance Protecting Certain Stream Tract Property in the Town by Prohibiting the Installation or Maintenance of Private Improvements on Such Property PRESENTER(S): Matt Mire, Town Attorney ACTION REQUESTED OF COUNCIL: Approve, approve with modifications, or deny Ordinance No. 4, Series of 2015 on first reading. BACKGROUND: Over time, private improvements such as landscaping, patios and other improvements from properties adjacent to stream tracts have been constructed and maintained within the Town's riparian areas without permission or authorization from the Town. Pursuant to the Town's authority to regulate for the public health, safety and welfare, the Town Council desires to clarify by the passage of this Ordinance No. 4 that Town that certain stream tracts shall be used solely and exclusively as natural open space, and private improvements or encroachments of any kind are prohibited in these areas without the prior written authorization of the Town Council. STAFF RECOMMENDATION: Approve, approve with modifications, or deny Ordinance No. 4, Series of 2015 on first reading. ATTACHMENTS: Ordinance No. 4 Series of 2015 3/17/2015 ORDINANCE NO. 4 SERIES 2015 AN ORDINANCE PROTECTING CERTAIN STREAM TRACT PROPERTY IN THE TOWN BY PROHIBITING THE INSTALLATION OR MAINTENANCE OF PRIVATE IMPROVEMENTS ON SUCH PROPERTY WHEREAS, the Town is the owner of certain real property consisting of natural riparian area along the creeks and streams within the Town; WHEREAS, the Town is committed to environmental protection and stewardship and open space conservation; WHEREAS, over time, private improvements such as landscaping, patios and other improvements from properties adjacent to stream tracts have been constructed and maintained within the Town's riparian areas without permission or authorization from the Town; WHEREAS, these private encroachments are not in keeping with the use of stream tracts as naturalized open space, and further, such private improvements significantly damage these sensitive riparian areas and impede their use and enjoyment as public open space; and WHEREAS, pursuant to the Town's authority to regulate for the public health, safety and welfare, the Town Council desires to clarify that Town stream tracts shall be used solely and exclusively as natural open space, and private improvements or encroachments of any kind are prohibited in these areas without the prior written authorization of the Town Council. NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN OF VAIL, COLORADO, THAT: Section 1. To protect the public health, safety and welfare by regulating sensitive stream tract areas in the Town, the Town Council hereby declares that Tract C shown on the Plat for Vail Village, Eleventh Filing shall be used solely and exclusively for natural open space purposes and shall be maintained at all times as vacant and undisturbed land in its natural condition, or for limited public pedestrian or passive recreational uses as may be determined by the Town to be consistent with the use of stream tract as natural open space. Section 2. No person other than the Town shall erect, construct or maintain, or cause or permit the erection, construction or maintenance of, any encroachment on or within Tract C, including any area designated as an easement thereon. Encroachments prohibited by this ordinance mean a private improvement of any kind located in Tract C, whether temporary or permanent in nature, including without limitation landscaping, irrigation systems, garden improvements, patios, decks, fencing, retaining walls, sheds, pathways, gravel, concrete, outdoor furniture, benches and play equipment. Encroaching activities prohibited by this ordinance also include mowing, trimming or Ordinance No. 4, Series of 2015 3/117/2015 cutting any grasses, trees or other vegetation in Tract C by any person other than the Town or without the Town's authorization. Section 3. Notwithstanding the foregoing, the Town may authorize an encroachment on Tract C, upon a finding by the Town Council that the encroachment is not inconsistent with the designated uses of the stream tract and will not detrimentally impact the stream tract's environmental values. Such authorization shall be evidenced by a resolution adopted by the Town Council and recorded in the real property records of Eagle County. Section 4. The Town Council hereby finds, determines and declares that this ordinance enacting provisions for the protection of stream tracts in the Town, including specifically Tract C of the Vail Village, Eleventh Filing, is in accordance and harmony with those certain deed restrictions set forth in the deed from the Vail Corporation to the Town of Vail dated December 21, 1999, by which the Town acquired Tract C and which expressly provides in Section 1.1.b of Exhibit B to the deed that the Town may further restrict the uses on and within Tract C consistent with the purpose of Tract C as natural open space. To the extent that private improvements are not otherwise already prohibited on Tract C, this ordinance shall constitute the Town's further restriction on Tract C, expressly prohibiting such private improvements. Section 5. If any part, section, subsection, sentence, clause or phrase of this ordinance is for any reason held to be invalid, such decision shall not effect the validity of the remaining portions of this ordinance; and the Town Council hereby declares it would have passed this ordinance, and each part, section, subsection, sentence, clause or phrase thereof, regardless of the fact that any one or more parts, sections, subsections, sentences, clauses or phrases be declared invalid. Section 6. The Town Council hereby finds, determines and declares that this ordinance is necessary and proper for the health, safety and welfare of the Town of Vail and the inhabitants thereof. INTRODUCED, READ ON FIRST READING, APPROVED, AND ORDERED PUBLISHED ONCE IN FULL ON FIRST READING this day of , 2015 and a public hearing for second reading of this Ordinance set for the day of , 2015, in the Council Chambers of the Vail Municipal Building, Vail, Colorado. Andrew P. Daly, Mayor ATTEST: Patty McKenny, Town Clerk Ordinance No. 4, Series of 2015 3/97/2015 READ AND APPROVED ON SECOND READING AND ORDERED PUBLISHED this day of , 2015. Andrew P. Daly, Mayor ATTEST: Patty McKenny, Town Clerk Ordinance No. 4, Series of 2015 3/137/2015 TOWN OF VAIN VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: March 17, 2015 ITEM/TOPIC: Boards and Commissions Appointments to Planning and Environmental Commission (PEC) and Art in Public Places Board (AIPP) ACTION REQUESTED OF COUNCIL: Town Council will make appointments to PEC and AIPP BACKGROUND: Candidates were interviewed during the work session. 3/17/2015 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: March 17, 2015 ITEM/TOPIC: Adjournment (8:25 pm) 3/17/2015 TOWN OF VAIN