HomeMy WebLinkAbout2015-03-17 Agenda and Supporting Documentation Town Council Work SessionVAIL TOWN COUNCIL
WORK SESSION AGENDA TOWN OF4� 0i
VAIL TOWN COUNCIL CHAMBERS
75 S. Frontage Road W.
Vail, CO 81657
1:30 P.M., MARCH 17, 2015
NOTE: Times of items are approximate, subject to change, and cannot be relied
upon to determine at what time Council will consider an item.
Public comments on work session item may be solicited by the Town
Council.
ITEM/TOPIC: DRB/PEC Update (10 min. )
PRESENTER(S): Warren Campbell, Chief of Planning
2. ITEM/TOPIC: Interviews for appointments to the Planning and
Environmental Commission (PEC), Design Review Board (DRB) and Art in
Public Places (AIPP) (60 min.)
PRESENTER(S): Patty McKenny, Town Clerk
ACTION REQUESTED OF COUNCIL: Conduct interviews during work session
and appoint members to AIPP and PEC at the evening meeting. The terms for the
positions to the Board and Commission is two years, April 1, 2015 - March 31,
2017. There were no letters of interest received for the DRB. The vacancy
advertisement posted again last week with a new deadline for letters of interest
due on March 30th; the interviews and appointments will be scheduled for council
meeting on April 7, 2015.
BACKGROUND: The Town received letters of interest from interested parties --
see memo attached.
3.
ITEM/TOPIC: 1-70 Vail Underpass Headlight Mitigation (15)
PRESENTER(S): Tom Kassmel
ACTION REQUESTED OF COUNCIL: The purpose of this Council session is to
discuss the mitigation for headlight impacts, and discuss the recent site visit to
view headlight impacts of the project.
BACKGROUND: The 1-70 Vail Underpass is a proposed new multimodal
pedestrian and vehicular connection that is midway between Main Vail and West
Vail exits, passing under 1-70. CDOT, the Town of Vail, and the selected design
consultant, Felsburg, Holt & Ullevig (FHU), have completed the preliminary design
and morerecently, the design team has developed a landscape plan for review,
andidentified vehicle headlight mitigation for review.
STAFF RECOMMENDATION: Staff recommends that the Town Council direct
staff to move forward with the current design, and commit to adding a "glare
screen" as needed once the prbyagAdscaping is in place and a reassessment of
the headlight mitigation can be addressed. With this recommendation is should
be recognized that this additional mitigation will be at the sole cost of the Town of
Vail, either thru an AIPP improvement or general project funding.
4. ITEM/TOPIC: Information Update:
1) Capital Improvement Projects and Programs 2014 Year End Report
2) Draft Vail Golf and Nordic Clubhouse Remodel Public Process Plan
3) CSE Draft March 4, 2015 Meeting Minutes
4) VEAC March 10, 2015 Meeting Minutes
5) A preliminary verbal update on the March 2 — 7, 2015 Burton US Open
Snowboard Championships event. Final recap to be presented May 19
6) Community Meeting on March 31 2015 Update
7) Review Sister City Request from Mayor of San Miguel de Allende
Mexico
8) January 2015 Vail Business Review (20 min.)
5. ITEM/TOPIC: Matters from the Mayor, Council and Committee Reports (15
min.)
6. ITEM/TOPIC: Executive Session, pursuant to: 1) C.R.S. §24-6-402(4)(b)(e)
- to receive legal advice on specific legal questions; and to determine
positions, develop a strategy and instruct negotiators, Regarding: Vail
Valley Medical Center Pre -Development Agreement (30 min.)
PRESENTER(S): Matt Mire, Town Attorney
7.
ITEM/TOPIC: Adjournment (4:00 pm)
NOTE: UPCOMING MEETING TOPICS AND ESTIMATED TIMEFRAMES
BELOW (ALL ARE APPROXIMATE DATES AND TIMES AND SUBJECT
TO CHANGE)
THE NEXT REGULAR VAIL TOWN COUNCIL MEETING WORK SESSION
WILL BEGIN AT APPROXIMATELY 12:30 P.M. (or TBD),
TUESDAY, APRIL 7, 2015 IN THE VAIL TOWN COUNCIL CHAMBERS.
Ongoing agenda items
DRB/PEC updates WS - 15 min.; Information Updates Attachments: WS -
15 min.; Executive Session items: 30 min.; Consent Agenda: 5 min.; Town
Manager Report: 5 min.
Future agenda items:
Community Meeting Donovan Pavilion - 3/31
Stormwater Quality Project Proposal - 4/7
1-70 Underpass Project Costs Estimates - 4/7 & 5/5
Ford Park: Proposed Managed Parking Program for Summer - 4/7
Ski Club Vail Site Visit and Future Plans - 4/7
Chamonix Master Planning - 4/7
Supplemental Budget - 4/7
Annual Investment Update - 4/7
Community Development Software Conversions Update - 4/21
2015 FIS Alpine World Ski Championships Recap - 4/21
Vail Municipal Site Redevelopment - 4/21
Community Contributions: TWMV'Sriteria Revisions Proposal from CSE 5/5
Peer City Tour Planning -
5/5
US Open Burton Recap -
5/19
EGE Air Alliance Update
- 6/16
Proposed future agenda items
Cleanup Title 12, zoning amendments
Fee Schedule Revisions
TIF Update
3/17/2015
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: March 17, 2015
ITEM/TOPIC: DRB/PEC Update
PRESENTER(S): Warren Campbell, Chief of Planning
ATTACHMENTS:
March 4, 2015 DRB Meeting Results
March 9, 2015 PEC Meeting Results
3/17/2015
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TOWN OF VA
MEMBERS PRESENT
Tom DuBois
Rollie Kjesbo
Brian Gillette
Bill Pierce
Andy Forstl
DESIGN REVIEW BOARD AGENDA
PUBLIC MEETING
March 4, 2015
Council Chambers
75 South Frontage Road West - Vail, Colorado, 81657
PROJECT ORIENTATION
MEMBERS ABSENT
SITE VISITS
1. Hathorn Residence - 655 Forest Road
2. Evans Residence - 4126 Columbine Drive
3. Saloon 4937 LLC - 994 Ptarmigan Road
4. Slifer, Smith and Frampton Real Estate - 230 Bridge Street
MAIN AGENDA
1. Marriott Residence Inn DRB150010
Final review of changes to approved plans (fagade changes, landscaping)
1783 North Frontage Road West/Lot 9, Buffehr Creek Resubdivision
Applicant: The Harp Group, represented by RSMay & Associates
ACTION: Approved
1:OOpm
3:OOpm
Warren
MOTION: Kjesbo SECOND: Gillette VOTE: 4-0-0 (Forstl out of room)
2. Gerald R Ford Amphitheater DRB150043 Warren
Final review of an exterior alteration (fence, entry desk, landscaping)
540 South Frontage Road East/Unplatted
Applicant: Zehren and Associates, represented by Pedro Campos
ACTION: Approved with condition(s)
MOTION: Kjesbo SECOND: Gillette VOTER -0-1 (DuBois recused)
CONDITION(S):
1. The applicant shall use a natural flagstone material in place of the proposed synthetic turf.
3. Hathorn Residence DRB150034 Joe
Final review of New Construction (duplex)
655 Forest Road/Lot 3, Block 2, Vail Village Filing 6
Applicant: Byron and Mary Hathorn, represented by 4240 Architecture Inc., Jeffrey Johnston
ACTION: Approved
MOTION: Kjesbo SECOND: Pierce VOTE: 5-0-0
4. Slifer, Smith and Frampton Real Estate DRB150041 Jonathan
Final review of an exterior alteration (window)
230 Bridge Street/Lot B, Block 5, Vail Village Filing 1
Applicant: Jason Cole
ACTION: Tabled w/ direction to March 18, 2015
MOTION: Kjesbo SECOND: Pierce VOTE: 5-0-0
3/17/2e 1
5. Evans Residence DRB150036
Final review of an addition (garage, entry, dining, bedroom)
4126 Columbine Drive/Lot 16, Bighorn Subdivision
Applicant: Michele Evans
ACTION: Approved
MOTION: Kjesbo SECOND: Forstl VOTE: 5-0-0
6. Saloon 4937 LLC DRB150037
Conceptual review of a new single family residence
994 Ptarmigan Road/Lot 3, Block 4, Vail Village Filing 7
Applicant: Saloon 4937 LLC represented by K.H. Webb Architects, Kyle Webb
ACTION: None (conceptual)
7. 1-70 Vail Underpass DRB150040
Conceptual review of new construction (landscaping)
1100 North Frontage Road West/Unplatted
Applicant: Town of Vail, represented by Tom Kassmel
ACTION: None (conceptual)
8. Osaki's Restaurant DRB150028
Final review of an exterior alteration (awning)
100 East Meadow Drive Unit 14/Lot O, Block 5D, Vail Village Filing 1
Applicant: Takeshi Osaki
ACTION: Table to March 18, 2015
MOTION: Kjesbo SECOND: Gillette VOTE: 5-0-0
STAFF APPROVALS
Hoyt -Young Residence DRB140536
Final review of a changes to approved plans (landscaping)
2764 S. Frontage Road W./Parcel A, Stephens Subdivision
Applicant: Brian Hoyt, represented by Martin Manley Architects
Joe
Joe
Jonathan
Jonathan
Joe
EI Sabor Restaurant DRB150014 Warren
Final review of a sign (business identification and window)
660 West Lionshead Circle (Lion Square Lodge)/Lot 1, Vail Lionshead Filing 1 First Addition
Applicant: EI Sabor, represented by Michael Dunlap
Lodge Tower DRB 150038 Jonathan
Final review of an exterior alteration (windows, doors)
200 Vail Road/Lot A, Block 5C, Vail Village Filing 1
Applicant: Lodge Tower Homeowners Association, represented by HMR Construction
Blumberg Residence DRB150040 Jonathan
Final review of an exterior alteration (roof)
366 Forest Road/Lot 2, Block 1, Vail Village Filing 3
Applicant: Peel/Langenwalter Architects, represented by Dave Peel
Corrigan Residence DRB150045 Jonathan
Final review of a change to Approved Plans (window)
2722 Cortina Lane/Lot 13, Block B, Vail Ridge
Applicant: Tom and Sunny Corrigan represented by Berglund Architects, Keegan Winkeller
Big Bear Bistro DRB150046
3/17/21Pgge 2
Jonathan
Final review of an exterior alteration (fence)
304 Hanson Ranch Road/Lots E -H, Block 5A, Vail Village Filing 1
Applicant: Vidette Gehl
Vail Village Covered Bridge DRB150047 Warren
Final review of an exterior alteration (same for same repairs)
371 Gore Creek Drive/Part of Tracts B and C, Vail Village Filing 1
Applicant: Town of Vail, represented by John King
The applications and information about the proposals are available for public inspection during regular office
hours in the project planner's office, located at the Town of Vail Community Development Department, 75
South Frontage Road. Please call 479-2138 for information.
Sign language interpretation available upon request with 24 hour notification. Please call 479-2356,
Telephone for the Hearing Impaired, for information.
3/17/2pIfge 3
TOWN OF VAIL'
PLANNING AND ENVIRONMENTAL COMMISSION
March 9, 2015 at 1:00pm
TOWN COUNCIL CHAMBERS / PUBLIC WELCOME
75 S. Frontage Road - Vail, Colorado, 81657
MEMBERS PRESENT
Pam Hopkins
Dick Cleveland
Webb Martin
John Rediker
Michael Kurz
Henry Pratt
Luke Cartin
Site Visit: None
MEMBERS ABSENT
25 minutes
A request for a final review of a major exterior alteration or modification, pursuant to Section 12-
7H-7, Major Exterior Alterations or Modifications, Vail Town Code, to allow for a change to the
approved mix of residential unit types, and a request for final review of an amended conditional
use permit, pursuant to Section 12-7H-3, Permitted and Conditional Uses: First Floor or Street
Level, Section 12-7H-4, Permitted and Conditional Uses; Second Floor and Above, Vail Town
Code, to allow for a reduction in the number of timeshare units, located at 705 West Lionshead
Circle/Lot 1, Strata Vail, and setting forth details in regard thereto. (PEC150006, PEC150007)
Applicant: Lionshead Inn LLC, represented by Mauriello Planning Group
Planner: Warren Campbell
Development Plan
ACTION: Approved with Conditions
MOTION: Kurz SECOND: Cartin VOTE: 6-1-0 (Rediker opposed)
CONDITION(S):
1. That the Developer prepares The Lion Art in Public Places Plan, for input and
comment by the Town of Vail Art in Public Places Board, Chapter 12-25, Public Art,
Vail Town Code, prior to the request for a temporary certificate of occupancy. Subject
to the above input and comment by the Art in Public Places Board, the Applicant will
determine the type and location of the art to be provided. Said Plan shall include the
funding for a minimum of $70,000.00 in public art improvements to be developed in
conjunction with The Lion project.
2. That the Developer shall be assessed a transportation impact fee in the amount of
$6,500 per increased vehicle trip in the peak hour generated (25.06 trips), or $162,890,
created by The Lion project. The total fee of $162,890 shall be paid in full by the
Developer prior to the issuance of a temporary certificate of occupancy or certificate
of occupancy for The Lion project. At the sole discretion of the Town of Vail Public
Works Director, said fee may be waived in full, or part, based upon the completion of
certain off-site improvements.
Conditional Use Permit
ACTION: Approved
MOTION: Kurz SECOND: Cartin VOTE: 6-1-0 (Rediker opposed)
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Warren Campbell introduced the application and provided clarification on what was being
requested. Campbell provided the differences between different unit types and the previous
requests of a similar nature. Campbell also spoke to the site specific recommendation of the
Lionshead Redevelopment Master Plan. Campbell addressed the criteria and spoke to the fact
that a timeshare by it vary nature is more "live" than an attached accommodation unit. Campbell
concluded with a synopsis of the recommended motions and conditions.
Dominic Maurellio, applicant's representative, made himself available for questions.
Commissioner Pratt asked about the interval proposed for the timeshares.
Rocky Cortina, representing the developer, discussed the unit mix and market demand and the
proposed uses of the various units.
Commissioner Rediker inquired as to what would happen if the developer purchased all of the
timeshares.
Cortina explained the ideas and intent of making all the units live beds for this project. He spoke
to the lodge like amenities including a front desk, lounge, commercial/restaurant space, etc.
Campbell suggested that a condition requiring compliance with the regulations regarding
timeshares could be appropriate if the Commission felt so inclined.
Commissioner Hopkins expressed her approval of the proposal.
Commissioner Cartin had nothing to add.
Commissioner Cleveland stated his concerns had been addressed int eh presentation by staff
and that he felt the proposal complied with the criteria.
Commissioner Kurz had expressed his belief that the request complied with the criteria.
Commissioner Rediker expressed his belief that the proposal is not in keeping with the
Lionshead Redevelopment Master Plan recommendations as attached accommodation units
were not as "live" as timeshare units.
Commissioner Webb expressed his belief that the request complied with the criteria.
Commissioner Pratt spoke to timeshare intervals and how shorter intervals tend to be hotter.
Stated his believe that the proposal was in compliance, but cautioned on returning for further
revisions to the unit mix.
90 minutes
2. A request for final review of an amendment to a conditional use permit, pursuant to Section 12-
9C-3, Conditional Uses, Vail Town Code, for an existing healthcare facility, amending the
development plan to allow for an additional floor plate on the west wing, located at 181 West
Meadow Drive and 108 South Frontage Road West (Vail Valley Medical Center)/Lots E, F, and
10 Vail Village Filing 2, Lot 2E, Block 1, Vail Lionshead Filing 1 and Lot D-2, A Resubdivision of
Lot D, Vail Village Filing 2 (PEC150002, PEC150003)
Applicant: Vail Valley Medical Center, represented by Braun Associates
Planner: Warren Campbell
ACTION: Tabled to March 23, 2015
MOTION: Kurz SECOND: Martin VOTE: 6-0-1 (Cleveland recused)
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Warren Campbell introduced the project and the goals for the meeting. Topics to be discussed
included employee generation, parking, and mass and scale. The project review schedule and
criteria for approval was provided. Campbell walked the commission through the staff report.
Tom Braun representing the applicant provided a PowerPoint presentation. Braun walked
through the items to be discussed. He added that the senior housing coordinator had yet to
review and comment on the materials submitted.
Employee Housing
Braun provided information concerning the employee housing requirement. Trends in hospital
uses were discussed. Braun walked the commission through each floor plate, the uses proposed
and the impacts on employee generation. The required findings to be exempted from locating
50% of the required employee housing on site was presented. Braun spoke to the reasons for
requesting the waiver from the onsite requirement.
Commissioner Martin asked about the method for calculating all employees including house
keeping/maintenance, engineering, etc.
Commissioner Rediker had no comment
Commissioner Kurz spoke to his support of the waiver from the onsite requirement.
Commissioner Cartin requested clarification from the applicant regarding
compression/decompression and how these employees are accounted for.
Campbell provided additional information on this item.
Commissioner Cartin proposed an audit a number of years after full operation to verify employee
generation created by the expansion.
Braun discussed how the codified generation rates in Chapter 12-23, Commercial Linkage, did
not contain a generation rate for a healthcare facility. Therefore, an effort was underway to
develop competent evidence to arrive at an appropriate generation rate.
Commissioner Hopkins support the audit concept.
Commissioner Pratt shared in Cartin's concerns related to employee generation and method of
calculation. Does not support leaving it up to the hospital to relay their employment levels.
Supports a square foot generation rate as opposed to actual count.
Parking
Braun spoke to the demand, resources, solutions and management of parking. Braun discussed
the proposed parking formulas. Braun walked through each floor of the facility and the effects of
the proposed changes on the parking requirement. Parking would be calculated based upon one
parking space per exam room, patient room, and maximum number of employees present onsite
during the largest shift. Braun then discussed the parameters that were considered in designing
the parking lot, and the proposed design influences circulation. Braun then spoke about the
implication on traffic circulation on Meadow Drive and Frontage Road.
Commissioner Hopkins asked about shift changes and how they would impact parking demand.
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Braun said he would address that question later in the presentation
Commissioner Cartin asked about the methodology used to determine adequate parking
requirements.
Braun elaborated on how his methodology and Staff's methodology arrived at similar figures
The methodology was discussed within the WMC MP.
Commissioner Kurz asked about library staff parking and whether it would continue to occur on
Lot 10.
Campbell stated there are several dedicated spaces for library staff. The future of Lot 10 has yet
to be determined by the Vail Town Council.
Commissioner Kurz suggested the library staff parking be relocated to the Lionshead parking
structure. He expressed concern about the uncertainties (Lot 10, TOV entrance/access to Lot
10, and the land exchange).
Campbell stated that efforts are in motion to create more certainty.
Commissioner Kurz agreed that that a needs based approach to calculate necessary parking
was appropriate.
Commissioner Rediker expressed concern about the increased care and decreased parking
accommodations that would occur after the West Wing construction during the East Wing
construction. Also, he was concerned about the hospital visitor experience; coal tar sealants;
and the need for a sand oil separator, and a vegetative creek buffer.
Commissioner Martin asked for details on the snow management plan.
Braun stated that the team is still working on a snow management plan.
Commissioner Martin ask how the drainage was handled in the current parking structure.
Braun was unsure how it's currently handled, but stated in the future it would be directed to a
water quality vault on-site.
Commissioner Hopkins expressed concern about the small interior landscape islands and the
need to facility plow operations.
Campbell spoke to the parking lot interior landscaping requirements. He mentioned that he had
been in discussions with the applicant with regard to the 10% interior landscaping requirement
and that the areas proposed for inclusion should be of a quality to meet the intent of the
regulation.
Commissioner Pratt thought the landscaping requirements ought to be waived for this phase of
the project. Pratt also expressed concern for snow storage. He provided a comment regarding
a recent experience he had as a user of the hospital and parking in the existing parking garage.
He stated that it appeared as though the spaces in the garage were very tight.
Russ Sedmak, VVMC architect, delivered a presentation on the design and architecture of the
West Wing project. Russ presented the differences between the current proposal and that of two
weeks prior.
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Commissioner Martin appreciated the changes but felt more work was needed. Martin then
asked about the setback on Meadow Drive. Sedmak explained the changes. Martin was still
concerned that it is not enough of a buffer. Martin also asked for the applicant to look into other
solutions for fall protection than the railing on the roof.
Commissioners Rediker and Kurz both expressed support for the changes to the fagade of the
southern expansion.
Commissioner Cartin asked about the landscaping that was being proposed to address the need
for a soft buffer.
Sedmak elaborated upon the plan to include some dwarf evergreens, aspens, ornamental trees,
and a varity of smaller plant species. There would be the ability to irrigate under the canti-
levered portion of the third and fourth floor.
Commissioner Cartin then asked about the location of the mechanical equipment. He highlighted
that the west fagade would benefit from greater articulation.
Sedmak explained that it will be located on the roof with specific screening measures
surrounding each piece.
Commissioner Cartin then expressed concern about light pollution. He asked the applicant to
use full cut-off fixtures and minimize the amount of lighting.
Commissioner Hopkins was pleased with a number of revisions shown. She was concerned
about two columns located between the corner columns. She suggested that they become
understand and move inward to be under the canti-lever verse on the face of the building.
Commissioner Pratt share Cartin's concern with the west facade and its lack of articulation.
Campbell asked for comments on the north side as focus has been on the south side. He
wanted to ensure that any feedback was received regarding that elevation as well.
Commissioner Pratt was concerned about the sign but felt that the north fagade was less
impactful on the adjacent properties.
Commissioner Martin agreed.
Campbell stated that the Sign Code did nto permit the amount of signage shown on the plans
and that it would be reviewed as a separate Design Review application.
Mery Lapin, owner of 234 West Meadow Drive, expressed support for the hospital but had
concerns with regard to the for phasing and assurances that the project would be completed. He
stated that the prudent thing to do is for the Commission to attach incentives for the hospital to
complete the master plan. He spoke to the financial stability of the hospital through a document
he provide citing its assets. The conclusion was that this was not a small rural hospital and there
were resources in place to ensure the project would move forward. He suggested the town could
condemn the Evergreen site and sell it to the hospital as the land area will be needed in 10 — 15
years. Also, Lapin asked the Commission to consider what the circumstances would be if the
hospital was owned by one of the larger hospital groups in Denver or elsewhere. Lapin was also
concerned about the future of Lot 10. He cited the Tannenbaum example of a property owner
attempt to purchase land from the Forrest Service. He was concerned about the precedence
3p JTW$5
create if town owned land were to be sold. Lapin then discussed the emergency helicopter flight
path and that a penalty should be levied anytime a flight deviates from the prescribed approach
and departure paths. He said there are safety concerns that should not be overlooked. Parking
was also a concern. Lapin asked why visitor parking wasn't given greater consideration. He
voiced support for the architectural changes, but asked that the hospital be required to install a
heated sidewalk along West Meadow Drive.
Dan Reynolds, attorney representing the Corrigans, property owners at 252 West Meadow Drive,
asked that the setbacks be set at distance large enough to house large trees, similar to the
surrounding neighborhood. The Corrigans ask that the electrical transformer equipment be
relocated to be less impactful to Meadow Drive.
Jim Lamont, Vail Homeowners Association, asked for progress on establishing a flight path and
noise monitoring system for the emergency helicopter. He was concerned about the proposed
flight path being located above occupied structures. Lamont then discussed employee housing
and parking and how natural "compression" will negatively impact demand for each. Lamont was
concerned how parking demand and circulation would impact the transit system with particular
regard to the off-site parking requirement and how it coincides with town -wide parking demand
on the weekends. A pedestrian bridge is needed should parking be developed on the municipal
site. Heated sidewalks should also be considered as a condition of an approval. The town
should consider a partnership to address the need to heat the street. Lamont then spoke to the
proposed architecture. He voiced general support, but was critical of the west facade and its
expansive application of brick. Lamont found it worrisome the prospect of the east wing's
redevelopment and the need to temporarily divert traffic onto West Meadow Drive. Lamont
thanked the Commission members that are stepping down at the end of the month for their
service.
Commissioner Martin reiterated his previous comments; supported Mr. Lapin's comment to
include incentives to see the master plan completed; and also mentioned the need for the
sidewalk to be heated.
Commissioner Rediker agreed tha the sidewalk adjacent to the hospital should be heated.
Commissioner Kurz agreed but stated his uneasiness all sequences of the master plan as
conditions change. He suggested that the town step up and participate in an effort to heat the
sidewalk.
Commissioner Cartin reiterated a need to address the west fagade, heat the sidewalk, determine
a snow storage and management plan, and a need to address recompression in to the future.
Commissioner Hopkins felt that the process was dealing with architecture in incremental pieces
and suggested a more holistic approach with the architecture.
Commissioner Pratt agreed with Hopkins regarding the architecture. He too agreed that efforts
should be undertaken to ensure the sidewalk could be heated at some point in the future. He
suggested the potential for waste heat from the mechanical room being used for heating the
sidewalk.
3. A request for a recommendation to the Vail Town Council for an amendment to the Lionshead
Redevelopment Master Plan, pursuant to Section 2.8, Adoption and Amendment of the Master
Plan, Lionshead Redevelopment Master Plan, to amend the Detailed Plan Recommendations for
the Evergreen Lodge at Vail, located at 250 South Frontage Road West/Lot 2W, Block 1, Vail
Lionshead Filing 2, and setting forth details in regard thereto. (PEC140044)
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Applicant: Evergreen Lodge at Vail, represented by Mauriello Planning Group
Planner: Warren Campbell
ACTION: Table to April 13, 2015
MOTION: Cleveland SECOND: Kurz VOTE: 7-0-0
4. Approval of February 23, 2015 minutes
MOTION: Kurz SECOND: Cleveland VOTE: 7-0-0
5. Information Update
none
6. Adjournment
MOTION: Kurz SECOND: Martin VOTE: 7-0-0
The applications and information about the proposals are available for public inspection during
regular office hours at the Town of Vail Community Development Department, 75 South Frontage
Road. The public is invited to attend the project orientation and the site visits that precede the public
hearing in the Town of Vail Community Development Department. Times and order of items are
approximate, subject to change, and cannot be relied upon to determine at what time the Planning
and Environmental Commission will consider an item. Please call (970) 479-2138 for additional
information. Sign language interpretation is available upon request with 24-hour notification. Please
call (970) 479-2356, Telephone for the Hearing Impaired, for information.
Community Development Department
Published March 6, 2015 in the Vail Daily.
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VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: March 17, 2015
ITEM/TOPIC: Interviews for appointments to the Planning and Environmental Commission
(PEC), Design Review Board (DRB) and Art in Public Places (AIPP)
PRESENTER(S): Patty McKenny, Town Clerk
ACTION REQUESTED OF COUNCIL: Conduct interviews during work session and
appoint members to AIPP and PEC at the evening meeting. The terms for the positions to the
Board and Commission is two years, April 1, 2015 - March 31, 2017. There were no letters of
interest received for the DRB. The vacancy advertisement posted again last week with a new
deadline for letters of interest due on March 30th; the interviews and appointments will be
scheduled for council meeting on April 7, 2015.
BACKGROUND: The Town received letters of interest from interested parties -- see memo
attached.
ATTACHMENTS:
Memo Boards and Commissions - PEC, DRB, AIPP
3/17/2015
TOWN OF
Memorandum
To: Mayor and Town Council
From: Patty McKenny, Town Clerk
Date: March 9, 2015
Subject: Interview and Appointments to Boards and Commissions of PEC, DRB and AIPP
Town Council will have an opportunity to interview for two of the three Boards and Commissions
appointments during the March 17 work session. The selection process is scheduled for the evening
meeting. Terms for the appointments to these boards are two years, April 1, 2015 through March 31,
2017.
The applicants for the Planning and Environmental Commission (PEC) are Doug Cahill, Brian
Gillette, Kirk Hansen, JohnRyan Lockman. Members finishing their terms include Pam Hopkins,
Michael Kurz, and Luke Cartin; Kurz is term -limited having finished his second term. All candidates
have met the criteria requirements of residency and voter registration. Duties of the seven -member
PEC include review and determination of requests for variances and conditional use permits, and
recommendation to Town Council on special development districts, subdivisions, rezonings, various
Town of Vail proposed plans and other community matters per the Town Charter and ordinances.
There were no letters of interest received for the Design Review Board (DRB). The vacancy
advertisement posted again last week with a new deadline for letters of interest due on March 30th; the
interviews and appointments will be scheduled for council meeting on April 7, 2015. Brian Gillette and
Tom DuBois have finished serving their second terms ending March 31, 2015. It is noted that the
Municipal Code addresses the duration of terms that supports flexibility in allowing longer terms in
some instances.
3-1-1: DURATION OF TERMS:
No member of any permanent Town board or commission shall serve for more than eight (8) consecutive
years. A board or commission member who has served eight (8) consecutive years may serve again after a
period of one year of nonservice. Notwithstanding the foregoing, if there is an insufficient number of
applicants for a vacant position or positions on any permanent Town board or commission, a board or
commission member who has served for more than eight (8) consecutive years shall be eligible to apply for
reappointment.
The applicants for the Art in Public Places Board (AIPP) are Dana Patterson and Michael Kurz.
Jenn Mason, Dana Patterson, and Wendy St. Charles finish their terms at the end of this month.
Other current members are Cookie Flaum, Julie Hansen, Kathy Langenwalter, William Pierce, Kara
Woods and Amanda Zinn. Please note a pending ordinance reduces the number of positions on this
board from nine to seven; second reading is slated for the regular meeting on March 17. The Board is
made-up of members who have demonstrated expertise in architecture, art criticism, art education, art
history, fine arts, graphic arts, interior design, landscape architecture, town planning/community
development or other art/design related backgrounds not specifically mentioned, or who have
demonstrated a strong interest in the visual arts and/or civic improvement. The applicants have met
the requirements of either residency and/or property ownership within the Town of Vail. Duties and
functions of the Art in Public Places Board include:
a. Implementation of the AIPP policies and selection procedures.
3/17/2015
b. Acquiring public art by purchase, donation or other means for Vail's permanent Art in Public Places
collection.
c. Overseeing the maintenance and preservation of art works displayed in public areas.
d. Assisting the Art in Public Places coordinator in obtaining grants and donations to fund public art
projects.
e. Promoting public art through a public education program that will further community appreciation
and understanding of the visual arts.
f. Publicizing Art in Public Places projects and recognizing the artist(s) involved with the project.
g. Evaluating the Art in Public Places program and commitment of board members annually and
setting program goals on a five year basis.
Please see below the schedule of interviews. The attached materials provide the letters of interest
and resumes, possible interview questions and member attendance records. The position vacancies
were advertised with a public notice in the Vail Daily during February and March and posted on the
Town of Vail website the last few weeks.
TIMES
CANDIDATES
BOARD
1:40
1
Doug Cahill
PEC
1:50
2
Brian Gillette
PEC
2:00
3
Kirk Hansen
PEC
2:10
4
John -Ryan Lockman
PEC
2:20
Dana Patterson
AIPP
2:30
Michael Kurz
AIPP
Attachments:
■ Letters of Interest / Resumes from Candidates
■ Possible Interview Questions
■ Attendance Records
Town of Vail 3/17/2015 Page 2
Doug Cahill
2855 Snowberry Drive
Vail, CO 81657
970-331-3462
vailcahills@comcast.net
March 8, 2015
Vail Town Council
Attn. Patty McKenny, Town Clerk
75 S. Frontage Rd., Vail, CO 81657
pmckenny@vailgov.com
Dear Vail Town Council:
This Letter is a request that you accept my application for serving on the Planning and
Environmental Commission board. I would like the opportunity to serve our community by
performing the duties entrusted in the PEC members. I have served on the PEC in the past and
have felt I was able to contribute to the Town of Vail's continued success.
Thank you for your consideration for being part of Town of Vail's PEC Board.
Sincerely,
Doug Cahill
3/17/2015
GILLETTE LI
CONSTRUCTION
March 6, 2015
Patty McKenny
Vail Town Clerk
75 South Frontage Road
Vail, Colorado 81657
RE: Vail Seeks Community Members to Fill Board Vacancies
Dear Patty McKenny:
I am writing to express my interest in filling a seat on the Planning and Environmental
Commission.
Please find a brief description of my experience below:
BRIAN GILLETTE graduated from the University of Colorado at Boulder with a Bachelor of
Science degree in Business Administration in 1994. Gillette started with George Shaeffer
Construction Company in 1995 as a carpenter. Quickly advancing to the position of site
superintendent, Brian constructed a number of homes throughout the valley. Many close
relationships with subcontractors and vendors were developed over these years. Gillette was
serving in the capacity of both site superintendent and project manager by 2003, responsible for
the buyout, budget management, scheduling, and quality control of each project. Gillette was
chosen to head Shaeffer's preconstruction service efforts in 2003. He was responsible for their
marketing, initial client contact and contract negotiation. Gillette worked closely with the various
architects on estimating, value engineering, and job cost accounting. Additionally, Brian
supervised staffing, information technology, insurance procurement, and other duties relating to
Shaeffer's operations. Gillette left George Shaeffer in November 2006 to start Gillette
Construction and is currently engaged in the construction of single family residences within the
Town of Vail. Brian lives with his family in Vail, Colorado.
I have served on the Town of Vail Design Review Board since May 2, 2007. My term expires this
month.
I appreciate the Council's consideration.
Sincerely,
GILLETTE LLC
Brian Gillette
Voice: (970) 390-7981
brian_gillette@gillettelle.com
cc: Warren Campbell
11()ti r Oi 1 ici Box 5821 970.390.7981
VAIL, Coi ,pit %wj 81658 gillettellc.corn
3/17/2015
February 21, 2015
Ms. Patty McKenny, Town Clerk
Town of Vail
75 S. Frontage Road
Vail, CO 81657
: Sent via email only to pmckenny@vailgov.com
Dear Ms. McKenny,
Please accept this letter of interest for an open commission member position for the Town of Vail Planning and
Environmental Commission. I moved to Vail in 1989 with my family and believe I understand the unique character
of this world famous mountain town. The PEC continues to be an important resource board for the Vail Town
Council as they weigh public and private benefits.
I look forward to having a discussion with you and the Council regarding my interest.
Applicable Background
Town of Vail Marketing Board Member
1992-1994
Vail Recreation District Board Member
1996-2000
Eagle County Planning Commission Member
2000-2004
State of Colorado Licensed Real Estate Broker
Active — 2017
State of Colorado Registered Real Estate Appraiser
Inactive - 2013
Real Estate Instructor at Colorado Mtn. College
2008-2010
Certified Community Association Manager (CMCA)
Active - 2017
Recent Employment
Juniper Networks —Training Manager
2010-2014 Denver & Boston
Private Real Estate Residential Developer- Owner
2007-2010 Eagle County
Resort Concepts Construction —General Manager
2000-2007 Eagle County
Formal Education
Purdue University — BS Architectural Engineering
USC — MS Engineering — Systems Management
Sincerely yours,
Kirk Hansen
303.718.7140
kirkihansen@msn.com
West Lafayette, IN
Los Angeles, CA
3/17/2015
John -Ryan Lockman
1763 Alpine Drive
Vail, CO 81657
706-338-8798
jrlockman@gmail.com
March 2, 2015
Vail Town Council
Attn: Patty McKenny, Town Clerk
75 S. Frontage Road
Vail, CO 81657
Re: PEC Vacancy
Patty,
Please accept this as my "Letter of Interest" for the opening on the Planning and
Environmental Commission. I have been a local Town of Vail resident since October of
2008 and I am currently employed as the Energy Programs Manager at the Walking
Mountains Science Center. I am passionate about environmental sustainability in my
community as well as thoughtful and meaningful planning for future development in
Vail.
I have a Bachelor's Degree in Environmental Science from Eckerd College. My resume,
which is enclosed, contains additional information on my experience and skills. I am
currently enrolled in a yearlong statewide program titled "Leadership for Healthy
Community Design" with planners from around the state. I think that the leadership
development and healthy community design principles I have learned from this
program will prove valuable to the PEC.
I currently have good working relationships with Town of Vail staff including Kristen
Bertuglia, Mark Hoblitzell, and George Ruther as well as current PEC member Luke
Cartin. I think that I would be able to provide valuable local insight and expertise to
the Town of Vail's Planning and Environmental Commission. Thank you for your time
and consideration, I look forward to discussing this exciting opportunity further.
John -Ryan Lockman
3/17/2015
JOHN -RYAN LOCKMAN
1763 Alpine Drive • Vail, Colorado 81657 • 706-338-8798 • jrlockman@gmail.com
Environmental Sustainability Programs Manager
Accomplished leader with demonstrated success in all aspects of environmental sustainability. Proven experience
developing and executing strategic plans that yield tangible results to meet energy/waste diversion goals. Key areas of
experience include the following:
• Waste Diversion / Composting 0 Energy Efficiency and Renewable Energy
• Public Speaking / Presentations 0 Regional Policy Development
• Community-based Partnerships 0 Marketing and Communication
• Strategic Planning and Execution 0 Project Management
PROFESSIONAL EXPERIENCE
Energy Programs Manager: Walking Mountains Science Center, Vail, Colorado 9/13 -Present
Manage and develop the growth of regional Energy Smart Program in collaboration with local EE partners, utilities,
municipalities, and trade allies. Responsible for all program goal achievements and management of staff.
• Development/Implementation of Regional Energy Smart program at LEED Platinum Campus.
• Funding/Budget development for annual costs related to DSM incentives/energy assessments.
• Sharing of information with public and private community stakeholders and delivery of presentations to
technical and public audiences including contractors and vendors.
• Knowledge of residential scale cost/benefit analysis of building energy retrofits.
Program Manager / Home Energy Advisor: Energy Smart Colorado, Vail, Colorado 7/10 -Present
Developing and implementing the communications strategy including enrollment activities and participant
communications with a focus of single-family home conversions from assessment -to -retrofit.
• Responsible for enrolling, communicating, and following up with all residential participants.
• Develop and implement all marketing/communications for local program.
• Provide technical energy efficiency assistance to homeowners.
• Data management and record keeping of all grant deliverables.
Energy/Waste Programs Manager: Eagle Valley Alliance for Sustainability, Vail, Colorado 2/10-9/13
Manage and execute multiple grants ranging from waste diversion, energy efficiency for homeowners and businesses,
and green building codes. Collaborated with all Eagle Valley municipalities by creating a comprehensive waste
diversion plan, elevating local building codes, and assisting local businesses to become more energy efficient.
• Responsible for strategic planning, grant executing, budgeting and technical assistance
• Developed 10 -year waste diversion plan with stakeholders including towns and waste haulers.
• Assisting in creating a valley -wide green building code with stakeholder group.
• Management and execution Main Street Efficiency Initiative (In collaboration with CLEER/CORE)
• Facilitation of GEO funded Above Building Code grant (in collaboration with SWEEP)
EDUCATION
Eckerd College: Saint Petersburg, Florida — Bachelors Degree in Environmental Studies, 2008
Continuing Education: Currently enrolled in 16 month Leadership RIHEL program for Healthy Community Design
Certifications: Building Performance Institute certified as Building Analyst (expires 2017)
Conference/Groups: DOE Better Buildings conference (DC), Rocky Mountain Utility Efficiency Exchange, Colorado
Association for Recycling Summit, Energize Colorado Summit, NREL Advanced Building Science Seminar, Vail Valley
Young Professionals, Vail Valley Partnership Ambassador, Triple Crown Leadership workshops
SKILLS/ACHIEVMENTS
Microsoft Office Suite
ESRI ArcGIS 9.2
Adobe C55: Illustrator, InDesign, Photoshop, and Lightroom
Project WILD Environmental Educator
Comprehensive knowledge of composting recycling/waste-diversion equipment and techniques
SalesForce CRM Platform / Enterprise Edition — Backend development and workflow management
2011 Vail Valley Partnership Success Awards — Young Professional of the Year Finalist
Relationships with many regional EE Partners: Populus/CORE/CLEER/HC3/Energy Logic/Boulder Energy Smart/Snugg/etc.
3/17/2015
PEC
SUGGESTED INTERVIEW QUESTIONS
1) Section 3-2-6 of the Vail Town Code prescribes the function of the PEC. According to
the Town Code, The PEC shall have the following function and duties:
a. Make and adoption of master plans for approval by the Town Council,
b. Review and recommend zoning regulations and subdivision regulations to
the Town Council,
c. Review and approve environmental impact reports and mitigation measures
as required by the Zoning Regulations, review and comment on programs
and studies of environmental issues,
d. Conduct research of environmental issues,
e. Make recommendations to the Town Council for control of pollution and the
protection of the environment, Advise the Town Council on appropriate
actions when air and water quality standards are violated, and
f. Consider other matters pertaining to the Commission and to act in an
advisory role to the Town Council.
Given the prescribed role of the PEC, what makes you uniquely qualified to serve on the
Commission? Please provide an example from your past which demonstrates your
qualifications and explain why you are interested in serving on the PEC?
2) The PEC meets on the second and fourth Mondays of each month. Meetings begin at 1:00
pm and typically adjourn by 5:00 pm. PEC members shall be appointed to a 2 year term.
Attendance at meetings is critical as it provides a broad representation on matters before
the PEC and promotes a liar and equitable development review process.
Please describe your availability to attend PEC meetings for the duration of your term and
identify any conflicts of interest that ma arise as a result of your employment, personal and/or
professional relationships or financial interests in the Town of Vail.
3) The PEC is often asked to act in a quasi-judicial (like a judge) on development applications.
Decision making is guided by review criteria and findings of fact. The review criteria are
prescribed by the Vail Town Code.
Vail is a small community and everyone seems to know each other in one form or another.
Please describe your abilities to act in a quasi-judicial role and provide at least one example
where you had to make and unpopular decision on an issued based upon a set of criteria or
other certain considerations.
DRB
SUGGESTED INTERVIEW QUESTIONS
1) The Town of Vail Design Review Board is charged with implementing Chapter 11, Design
Review, of the Zoning Regulations and Title 14, Development Standards, of the Vail Town
Code. On annual basis, the board reviews and takes action on more than 300 applications
for design review. Applications range in scope from the redevelopment of a ski base area
portal to a new sign or change in paint color of an existing single family home. Most
importantly, the Design Review Board is responsible for maintaining a high standard of
architectural design and high quality development throughout the Town.
3/17/2015
Given the prescribed role of the DRB, what makes you uniquely qualified to serve on the
Board? Please provide an example from your past which demonstrates your qualifications and
explain why you are interested in serving on the DRB?.
2) The DRB meets on the first and third Wednesdays of each month. Meetings begin with site
visits at 1:00 pm and typically adjourn by 5:00 pm. DRB members shall be appointed to a 2
year term. Attendance at meetings is critical as it promotes a fair and equitable
development review process.
Please describe your availability to attend DRB meetings for the duration of your term and
identify any conflicts of interests that may arise as a result of your employment, personal and/or
professional relationships, or financial interests in the Town of Vail.
3) The DRB almost always acts in a quasi-judicial role (like a judge) on design review
applications. Decision making is guided by both quantitative and qualitative design
standards and design guidelines adopted by the Town Council and prescribed in the Vail
Town Code. Personal opinions or subjective decision making is not part of the design
review process.
Vail is a small community and everyone seems to know each other in one form or another.
Please describe your abilities to act in a quasi-judicial role and provide at least one example
where you had to make and unpopular decision on an issued based upon a set of criteria or
other certain considerations.
Additional Potential Questions for DRB and PEC candidates
1) Do you understand the role and time commitment to be on the PEC/DRB?
2) What skills do you possess that you think would be a benefit to your role if
appointed?
3) Why are you interested in being appointed/reappointed to the PEC/DRB?
4) What impact do you believe you could have on the PEC/DRB if appointed?
5) What do you think the PEC/DRB is doing correctly?
6) What do you believe the PEC/DRB could improve upon?
7) What has been your most rewarding aspect of having served on the PEC/DRB?
8) What do you see as the future of the Town of Vail?
9) What impact are you hoping to have on the future of the Town of Vail?
3/17/2015
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Dana Patterson danap22@gmail.com (714) 396-6538
EXPERIENCE
Cogswell Gallery
Marketing Manager
September 2012 -Present
Integrate a consistent brand image throughout our physical space and all media
outlets, including website, social media, print advertising and TV advertising
• Analyzed advertising budget and reallocated money to allow for a TV8 commercial
• Collaborate with the Squash Blossom Vail and Colorado Spring to present a cohesive
image throughout all three locations
Assistant Gallery Director
• Promoted from Art Liaison to Assistant Gallery Director after four months
• Manage all aspects of daily operations of the business
• Analyze artist and jeweler sales to manage inventory and acquisitions, creating a
seasonal purchasing and advertising budget
• Maintain good working relationship and open communication with artists, vendors, and
customers for regular business and commissioned special orders
• Inventory new art and jewelry as it arrives to price and merchandize it
• Train new employees on product knowledge and gallery operations
Advertising & Web Coordinator
• Coordinate advertising in the Vail Daily and Sneak Peak, as well as in various seasonal
publications
• Work closely with local advertising and design agency on ads and website
• Populated new website and maintain it daily by adding new products, removing sold
items and keeping it up to date with upcoming events and artist biographies
• Plan art exhibitions and promote them using newspapers ads, press releases and TV8
interviews
• Regularly use Adobe Photoshop to create flyers for shows, to edit photographs and to
create banners for the website
• Effectively used Facebook advertising to grow our likes from 200 to over 1400, which
greatly increased fan interaction and directly generated more website traffic
• Create email blasts using MailChimp to promote upcoming events, new art acquisitions
and in store and online sales
• Appeared on "Good Morning Vail" on TV8 multiple times to promote gallery events
Art in Public Places — Vail
Board Member
May 2013 -Present
• Joined Art in Public Places board for the opportunity to fully immerse myself in the
culture of Vail
• Give insight on all public art decisions for the town
• Vote on hand selected artists to complete projects such as the newly painted electrical
boxes, ice sculptures and art for 2015
The Artisan Center
October 2011 -August 2012
Sales Associate/ Weekend Supervisor
• Responsible for opening and closing the shop, including reconciling daily sales
• Maintained website and Facebook, increasing number of likes and fan interaction
• Accomplished in delivering excellent customer service to demanding customers
• Wrote and distributed press release for The Artisan Center's 35th birthday
• Assisted in merchandizing of seasonal items and new products
3/17/2015
5280 Magazine
June 2011 -September 2011
Marketing Intern
• Created and edited press releases for the Top of the Town issue and distributed them
to local media for publishing
• Attended and contributed to weekly all staff meetings
• Updated media lists and contact databases for press releases, sponsorships, and
potential advertising clients
• Researched potential sponsorship opportunities
• Pitched magazine articles to local, national, and international blogs
Denver Art Museum
January 2011 -May 2011
Education Intern
• Researched incoming pieces including "Brandbild" by Richard Phillips and wrote
"Talking With Visitors" papers used for the training of over 50 docents
• Assisted in logistics of exhibit Blink!, including docent training and creation of the
interactive animation studio
• Contributed to the preparation and execution of the monthly Untitled event that
several hundred people attend
Battalion Brand
August 2010 -December 2010
Social Media Intern
• Controlled the social media presence of Battalion Brand, including their Facebook,
Twitter and Wordpress blog
• Managed social media campaigns of Tony's Market and used Facebook ads and
contests to nearly double their fan base
• Created a monthly social media snapshot, documenting the increase in fans and user
activity for Tony's Market
• Wrote ad copy for a Park Ave. Wine and Spirits print ad and for multiple Tony's Market
Facebook ads
• Contributed in the start up of a new brand, Mobanu, from naming, to package design
and advertising
EDUCATION
University of Colorado at Boulder, May 2011
Overall GPA 3.8
School of Journalism and Mass Communication
Bachelor of Science - Advertising
College of Arts & Sciences
Bachelor of Arts - Studio Art
REFERENCES
Jason Leach, Cogswell Gallery
Jason@cogswellgallery.gom
(970) 379-3225
Julie Hayward, Artisan Center
Julie@artisancenterdenver.com
(303) 333-1201
3/17/2015
Patty McKenny
From: Michael Kurz <mkurz@kurzstrategic.com>
Sent: Wednesday, March 04, 2015 11:02 AM
To: Patty McKenny
Subject: AIPP
This letter is to indicate my interest in serving on TOV's Art in Public Places Board. My qualifications include 42 years of
experience in the advertising and brand development field with more than half of that time serving in a creative capacity
as Creative Director with Lance Jackson & Associates, and Creative Director of my own firm, Kurz Strategic Marketing,
Inc. During that time, I was involved in overseeing copy and art production across a broad range of production media
including; film, print production, multi -media and video projects as well as brand identity and digital brand asset
creation and production.
A representative sample of industry recognition for those efforts include:
2003 - Telly Award for Outstanding Television Commercial, National Jewish Medical & Research Center
1997 - Global Award for Outstanding Achievement in recognition of the "Image/Recruitment Brochure" launching
Precedent Health Care
1997 - BMA Gold Key Award for Television Advertising - Colorado Education Association's "Face to Face" Campaign
(5 Spot Series)
1997 - BMA Silver Key Award for B&W Print Advertising launching Applied Computer Technology
1996 - Denver Art Directors Club Award for Best Logo/Identity Development for "Balustrade at City Heart"
(Naming/Positioning)
1995 - IABC Award of Merit for Lance Jackson & Associates Corporate Communications Program/Integrated
Marketing Capabilities Brochure
1994 - Denver Advertising Federation "Gold Halo" Award for Best Outdoor Advertising Campaign (Pro Bono), on
behalf of the Denver Zoo
1990 - Denver Advertising Federation Judge's Choice "Alfie" Award for Best B&W Trade/Business Publication Ad
Campaign for Pulte Home's ICM Mortgage Corporation subsidiary
1980 - Denver Advertising Federation "Alfie" Award for best Television Spot/Film, for The Mountain Bell Yellow
Pages
1975 - Chicago Financial Advertisers Club "Gold Eagle" Award for best Television Spot Series/Film, :30 Seconds -
Continental Illinois National Bank's ATM/Debit Card program.
Many of these awards were the result of collaboration with some of the top art directors and graphic designers in
Chicago and Denver and were achieved through a mutual understanding of the importance of, and appreciation of
form, color, texture, dimension, scale and originality necessary to generate interest, communicate key messaging
concepts and project a level of skill, originality and virtuosity of execution.
I am very familiar with overall TOV community and brand goals and understand the relationships between fiscal
responsibility, development requirements and continuity with the prior achievements of the AIPP, PEC and DRB. I have
served, I hope with distinction, on the PEC since 2007, the Vail Economic Advisory Council, since 2008 and I very much
respect the goals, objectives and aspirations of our founders, citizens and public servants.
Thank you for your consideration.
3/17/2015
Michael Kurz
President d Crooitho Dwoctor
KURZ
MATRKEETING,IIINC
Box 1948, Vail, CO 81858 970 390 3115
mlturzOkurniralegic com
www kurzalrateg+C.Com
3/17/2015
TOWN Of
VAIL
1309 Elkhorn Drive
Vail, Colorado 81657
artinvail.com
Art in Public Places Board Interview Questions
What interested you in applying for the AIPP Board membership?
What qualities and experience can you bring to the AIPP board and programs?
Why is public art important to the Vail community?
Are you able to provide recommendations for AIPP's creative programing?
Art in Public Places
970.479.2344
970.479.2166 fax
Along with the monthly meetings, AIPP sponsors several programs throughout the year. Are
you able to make the necessary time commitment attend monthly meetings, participate in
programs, and help to promote AIPP within the community?
3/17/2015
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VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: March 17, 2015
ITEM/TOPIC: 1-70 Vail Underpass Headlight Mitigation
PRESENTER(S): Tom Kassmel
ACTION REQUESTED OF COUNCIL: The purpose of this Council session is to discuss the
mitigation for headlight impacts, and discuss the recent site visit to view headlight impacts of
the project.
BACKGROUND: The 1-70 Vail Underpass is a proposed new multimodal pedestrian and
vehicular connection that is midway between Main Vail and West Vail exits, passing under I-
70. CDOT, the Town of Vail, and the selected design consultant, Felsburg, Holt & Ullevig
(FHU), have completed the preliminary design and morerecently, the design team has
developed a landscape plan for review, andidentified vehicle headlight mitigation for review.
STAFF RECOMMENDATION: Staff recommends that the Town Council direct staff to move
forward with the current design, and commit to adding a "glare screen" as needed once the
project landscaping is in place and a reassessment of the headlight mitigation can be
addressed. With this recommendation is should be recognized that this additional mitigation
will be at the sole cost of the Town of Vail, either thru an AIPP improvement or general project
funding.
ATTACHMENTS:
Council I70 Landscape Memorandum
Headlight Glare Presentation
3/17/2015
WIWI
Memorandum
To:
From:
Date:
Subject
Town Council
Public Works Department
3-17-15
1-70 Vail Underpass Vehicle Headlight Mitigation Update
SUMMARY
The 1-70 Vail Underpass is a proposed new multimodal pedestrian and vehicular
connection that is midway between Main Vail and West Vail exits, passing under 1-70.
This underpass has been identified in the Vail Transportation Master Plan (VTMP) and
the CDOT 1-70 Programmatic Environmental Impact Statement (PETS) as a critical link
between the North and South Frontage Roads. The Town and CDOT have entered into
a Letter of Commitment and an Inter -Governmental Agreement (IGA) to jointly fund the
design and construction of this project with an expected completion date of December
of 2017. CDOT, the Town of Vail, and the selected design consultant, Felsburg, Holt &
Ullevig (FHU), have completed the preliminary design process based on the endorsed
preferred location of the underpass. More recently, the design team has developed a
landscape plan for review, and identified vehicle headlight mitigation for review. For
reference, each of the past Town Council presentations and Council meeting video links
along with additional project information is available at the project website at
www.vailgov.com/underpass
The purpose of this Council session is to discuss the mitigation for headlight impacts,
and discuss the recent site visit to view headlight impacts of the project.
VEHICLE HEADLIGHT SCREENING
Vehicle headlight screening has been incorporated into this project in order minimize
the impact of headlights on the surrounding residential units. The north roundabout
screening is accomplished by the single and double tier retaining walls totaling —8' to 15'
in height along the north edge of the project. Along the south roundabout a 54" solid
barrier wall is proposed to help screen vehicles passing thru the south roundabout. This
will be in addition to the existing partial screening provided for by the evergreen trees
along the north edge of the two south properties that were planted by the property
owners, as well as evergreen trees that will be planted along the hillside that will
eventually grow and mature above the top of the barrier wall.
3/17/2015
The north residents, generally made up of the 120+ residential units within Simba Run
Condominiums and Savoy Villas, are generally well protected from the new vehicle
movements going north by the large retaining walls and landscape screening. The best
existing example representation of this "screening" is at the entry of the Post Office. As
a vehicle enters the Post Office from the South Frontage road its headlights point
directly into an existing —15' wall. This wall buffers the direct impact of the headlights.
Along the north side of the proposed underpass, a similar wall configuration will exist
which will buffer the headlights. In addition, existing and proposed trees and shrubs
varying from 6' to 30'+, planted on top of the retaining walls, will buffer indirect impacts
from the headlight glare.
The south residents generally made up of one existing single family home and one
vacant single family lot will not have the benefit of a large retaining wall to screen the
vehicle headlights. However, the project has included a 54" concrete barrier to help
screen the lower level of the residence. It is also planned to plant a significant number
of trees along the steep hillside immediately south of the roundabout which will help
screen headlights as the trees mature. In addition, there is a large stand of 20'-30'+ tall
trees between the residence and Gore Creek that will help partially screen the
residence. Based on review of the existing home to the south, there are a few windows
on the upper floor of the home along the north side that will be impacted by vehicle
headlights and are only partially screened by the existing large evergreens. These
windows serve the existing employee housing unit within the home, and a bathroom of
the main house; all other windows of the main house face east and west. There are
also small areas of an upper deck and terrace that will also be impacted by the vehicle
headlights, again only partially screened by the existing evergreens.
III. MITIGATION COSTS
As requested, below is an outline of the approximate costs of adding additional
mitigation for headlight screening along the south side;
• Raising 54" Headlight Screening wall to 60", 72",or 96" for a length of 80'
with concrete and stone veneer;
0 60": —$ 9,000
0 72": —$25,000
0 96": —$55,000
• Adding metal type "glare screen" to the top of the wall after the fact:
o CDOT type median glare screen: $8,000
o AIPP type artistic glare screen: $20,000 to $50,000+
• Adding additional trees;
0 18 additional trees (varying heights 8'-15') as shown on current
landscape plan, over original design: $30,000
o Each additional tree thereafter (varying heights 8'-15'): $1600 per
tree
Other mitigation that has been included in the current design may not be necessary as a
result of increased tree screening, include;
Town of Vail 3/17/2015 Page 2
Cantilever walk; shortens retaining wall height by 2', so that the tallest
section of the wall is no more than 6'-8'. This also casts shadow on upper
half, to limit visibility from across the creek : $-15,000
Stone Veneer on retaining wall; $15,000
Stone Veneer on outside of screening wall: $35,000
If additional tree screening is recommended, it would generally be considered a hillside
beautification project, and would be at the sole cost of the Town.
IV. STAFF RECOMMENDATION
Staff recommends that the Town Council direct staff to move forward with the current
design, and commit to adding a "glare screen" as needed once the project landscaping
is in place and a reassessment of the headlight mitigation can be addressed. With this
recommendation is should be recognized that this additional mitigation will be at the
sole cost of the Town of Vail, either thru an AIPP improvement or general project
funding.
In addition if the council chooses to add additional trees along the hillside, it should also
be recognized the additional trees will be considered a hillside beautification project and
also be the sole cost of the Town.
Town of Vail 3/17/2015 Page 3
Terraced Walls
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Sheet Revisions
As Constructed
I-70 VAIL UNDERPASS
Project No./Code
File Name: South Residence Exhibit 022515.dgn
Date:
Comments Init.
Colorado Department of Transportation
RESIDENCE
Horiz. Scale: 1:40 Vert. Scale: As Noted
A' • 714 Grand Avenue, P.D. Box 298
No Revisions:
PROFILE VIEW
STA 0702-327
6300 South Syracuse Way
FELSBURG Suite 600
• Eagle, CO 81631
Phone: 970-328-6385 FAX: 970-328-2368
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Numbers
HOLT & Centennial, C0 80111
ULLEVIG (303)721-1440 TOWN OF UAIi_ 11
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VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: March 17, 2015
ITEM/TOPIC: Information Update:
1) Capital Improvement Projects and Programs 2014 Year End Report
2) Draft Vail Golf and Nordic Clubhouse Remodel Public Process Plan
3) CSE Draft March 4, 2015 Meeting Minutes
4) VEAC March 10, 2015 Meeting Minutes
5) A preliminary verbal update on the March 2 — 7, 2015 Burton US Open Snowboard
Championships event. Final recap to be presented May 19
6) Community Meeting on March 31 2015 Update
7) Review Sister City Request from Mayor of San Miguel de Allende Mexico
8) January 2015 Vail Business Review
ATTACHMENTS:
Capital Projects and Programs 2014 YE Update
CSE March 4 2015 DRAFT Meeting Minutes
VEAC March 10 2015 Meeting Minutes
Proposed Public Process Plan for Vail Golf and Nordic Clubhouse Remodel
January 2015 Vail Business Review
3/17/2015
0
TOWN OF VA
Council Action Plan 2014-2016
REPORT ON PROJECTS AND PROGRAMS
FOR THE QUARTER ENDED DECEMBER 31, 2014
FOCUS AREA III
Prepared for Town Council Meeting on March 3, 2015
3/17/2015
REPORT ON PROJECTS AND PROGRAMS
FOR THE QUARTER ENDED DECEMBER 31, 2014
Prepared for Town Council Meeting on March 3, 2015
Town Council Focus Area 111- Continually Elevate the Quality of the
Experience
PCOHTINOALLY
ELEUATETHE
OOALITY OF THE
XPERIENCE
Initiative: Continue to provide excellent municipal services
Tactic: Note: this project was not listed in the Council Action Plan, but staff believes it
belongs in this area.
Project: Vail Village Welcome Center
Budget: $1,581,569 ($18,186 — 2013; $1,563,383 -2014)
Description: Remodel of existing facility including addition of rest rooms and guest service
enhancements.
Team Leader: John King
Summary of Last Quarter Actions:
• Construction completed and the building opened on November 22, 2014
Summary of Next Steps for Current Quarter:
Enjoy!
QUARTERLY REPORT ON PROJECTS AND PROGRAMS
3/17/2015
REPORT ON PROJECTS AND PROGRAMS
FOR THE QUARTER ENDED DECEMBER 31, 2014
Prepared for Town Council Meeting on March 3, 2015
Town Council Focus Area 111- Continually Elevate the Quality of the
Experience
CONTINUALLY
ELEVATE THE
F
NALITY OF THEPERfENCE
Initiative: Improve the quality/convenience of parking and transportation
Tactic: Replace existing parking equipment in 2014
Project: Parking Equipment Replacement
Budget: $600,000
Description: Replace 7 to 12 -year old parking equipment at the Vail Village and Lionshead
parking structures, Ford Park lot and soccer field, including on-site equipment such as gates
and ticket dispensers as well as software to manage a variety of parking charges and parking
credentials.
Team Leader: Mike Rose
Summary of Last Quarter Actions:
• Parking equipment installed
• Working on system issues with the License Plate Recognition
Summary of Next Steps for Current Quarter:
• Complete License Plate Recognition
• Explore options for automated Ford Park operations in the Summer
QUARTERLY REPORT ON PROJECTS AND PROGRAMS
3/17/2015
REPORT ON PROJECTS AND PROGRAMS
FOR THE QUARTER ENDED DECEMBER 31, 2014
Prepared for Town Council Meeting on March 3, 2015
Town Council Focus Area 111- Continually Elevate the Quality of the
Experience
COHTINOALLY
ELEUATETHE
F
OALITY OF THEPERIENCE
Initiative: Improve the quality/convenience of parking and transportation
Tactic: Implement phase II and III wayfinding (Overhead Variable Message signs,
pedestrian blades, directories/maps and bus stop signs) in 2014
Project: Guest Service Enhancements/Wayfinding
Budget: $3,462,727 ($300,780 — 2013; $3,161,947 — 2014)
Description: Replace the existing off ramp VMS with new overhead VMS and add two
additional overhead VMS to the Vail Village and Lionshead legs of the roundabout, replace the
current pedestrian blades, pedestrian directories, in town bus stops and Parking Structure entry
signs as well as updating the roundabout directional exit signs. Provide level count signage
within the parking structures.
Team Leader: Greg Hall
Summary of Last Quarter Actions:
• The vast majority of pedestrian blades were completed
• The bus stop signs besides the new Next bus Signs( requires rewiring the electrical
connections) are completed
• The overhead and parking entry signs are complete
Summary of Next Steps for Current Quarter:
• Complete remaining items above
• Work on Ford Park Wayfinding
• Once a standardized map is selected and developed work on replacement of directory
signs
• Explore replacement of outlying bus stop and neighborhood street name signs
QUARTERLY REPORT ON PROJECTS AND PROGRAMS
3/17/2015
REPORT ON PROJECTS AND PROGRAMS
FOR THE QUARTER ENDED DECEMBER 31, 2014
Prepared for Town Council Meeting on March 3, 2015
Town Council Focus Area 111- Continually Elevate the Quality of the
Experience
COHTINOALLY
ELEUATETHE
F
OALITY OF THEPERIENCE
Initiative: Improve the quality/convenience of parking and transportation
Tactic: Complete planning phase by 2015 and construct Vail 1-70 underpass in 2016-17
Project: 1-70 Vail Underpass
Budget: TOV $6m (2014-$600k, 201541 m, 2016-$2.2m, 2017-$2.2m); CDOT $14.8m
Description: The 1-70 Vail Underpass is a proposed new multimodal pedestrian and vehicular
connection that is midway between Main Vail and West Vail exits, passing under 1-70. This
underpass has been identified in the Vail Transportation Master Plan (VTMP) and the CDOT I-
70 Programmatic Environmental Impact Statement (PEIS) as a critical link between the North
and South Frontage Road. The Town and CDOT have entered into a Letter of Commitment and
an Inter -Governmental Agreement (IGA) to jointly fund the design and construction of this
project with an expected completion date of December of 2017. Additional project information is
available at the project website at www.vailgov.com/underpass
Team Leader: Tom Kassmel
Summary of Last Quarter Actions:
• Continued with design; refined Underpass and Roundabout design and geometry
• Continued through NEPA process, with expectation of Categorical Exclusion
• Completed Opinion of Probable Construction Cost #1
• Completed Noise Study and began public noise wall survey process
• Held public Open House on December 18, 2014
• Completed noise wall survey
Summary of Next Steps for Current Quarter:
• Complete 90% design
• Begin work on Opinion of Probably Construction Cost #2
• Complete CDOT's Environmental Clearance process
• Complete Landscape design
• Engage AIPP
QUARTERLY REPORT ON PROJECTS AND PROGRAMS
3/17/2015
REPORT ON PROJECTS AND PROGRAMS
FOR THE QUARTER ENDED MARCH 31, 2015
Prepared for Town Council Meeting on March 3, 2015
Town Council Focus Area 111- Continually Elevate the Quality of the
Experience
Initiative: Focus on environmental programs appropriate to our size
Tactic: Apply the Gore Creek Water Quality Improvement Plan findings to create a
strategic action plan to restore macroinvertebrate levels in Gore Creek
Project: Restore the Gore - Gore Creek Strategic Action Plan
Budget: $1.5 million (capital)
Description: The Gore Creek Water Quality Improvement Plan identified three causes of the
decline in water quality in Gore Creek: 1) degradation/loss of the riparian area, 2)
impacts from urban runoff and impervious cover, 3) pollutants from urban runoff
and land use activities. Strategic actions have been identified:
1) Regulatory Measures
2) Education and Outreach
3) Site Specific Projects
4) Best Management Practices
5) Monitoring and Study
Each strategic action is in the process of being expanded and appropriate
projects identified, prioritized, and budgeted in the Restore the Gore - Gore
Creek Strategic Action Plan.
Team Leader: Kristen Bertuglia, Gregg Barrie, Greg Hall
Summary of Last Quarter Actions:
• Signed contract with Lotic Hydrological for consulting services in the creation of the
Strategic Action Plan.
Objectives underway include:
o Objective 1: Assess the Town of Vail's Current Regulatory Measures and
Develop Recommendations — 90% complete
■ Evaluate site development regulations designed to maintain predevelopment
site hydrology, protect areas that provide important water quality benefits,
limit effective impervious area by design and use of management practices,
and limit land disturbance activities
o Objective 2: Assess Site Specific Projects — 95% complete
■ Preliminary design and construction costs for projects including: map panel,
narrative description of proposed BMPs, required permits, GIS information
■ Riparian area improvement project identification and costing
QUARTERLY REPORT ON PROJECTS AND PROGRAMS
3/17/2015
o Objective 3: Assess Monitoring and Study Programs — 90% complete
■ Evaluate existing water quality data sets (macroinvertebrate, chemistry,
physical habitats) and ongoing data collection programs
o Objective 4: Assess Best Management Practices — 75 % complete
■ Implement a process for comparing the Town's operations and land
management policies related to water quality against a national standard for
urban runoff control
o Objective 5: Assess Education and Outreach Campaign — Qtr 2
o Objective 6: Prioritize Recommended Actions — Qtr 2
o Objective 7: Begin Planning and Implementation of Anticipated High -Priority
Actions — Qtr 3-4
■ Create Scope of Work and issue Request for Proposals for a storm sewer
and drainage basin infrastructure mapping and assessment — 100 %
complete, responses due February 27, 2015
Summary of Next Steps for Current Quarter:
• Present Council update - March 3, 2015
• State of the Town meeting - March 31, 2015
• Presentation to staff from Vermilion (Boulder strategic marketing firm) on Gore Creek Water
Quality Education Plan proposal — March 20, 2015
• Review drafts of completed objectives
• Convene Gore Creek Water Quality Advisory Committee
• Select firm to complete storm sewer and drainage basin infrastructure mapping and
assessment project
• Final Completion Objectives 1- 4
QUARTERLY REPORT ON PROJECTS AND PROGRAMS
3/17/2015
REPORT ON PROJECTS AND PROGRAMS
FOR THE QUARTER ENDED DECEMBER 31, 2014
Prepared for Town Council Meeting on March 3, 2015
Town Council Focus Area 111- Continually Elevate the Quality of the
Experience
F
ILLYLEVATTALITY OTERIENCE
Initiative: Implement technology to ensure competitiveness
Tactic: Complete cellular/Wi-Fi installation by fall 2014
Project: Cellular and Wi-Fi Installation
Budget: Staff time only — no out-of-pocket cost to town
Description: Improve cellular and wireless service throughout Vail by providing space for
equipment and working with Crown Castle and their carriers AT&T and Verizon to upgrade
infrastructure for both cell phone and wireless service
Team Leader: Ron Braden
Summary of Last Quarter Actions:
• The Crown Castle cellular oDAS hub site is complete and all nodes are operational.
• The Vail Wi-Fi system is complete in Village and Lionshead core areas.
• The Public Safety dBlock LTE system is operational and was successfully tested during the
2015 WASC.
Summary of Next Steps for Current Quarter:
• Crown Castle cellular oDAS project is complete. We will now begin design for Phase III,
which is East Vail.
• Wi-Fi Installation has begun on the outer lying areas and will be complete by spring of 2015.
QUARTERLY REPORT ON PROJECTS AND PROGRAMS
3/17/2015
REPORT ON PROJECTS AND PROGRAMS
FOR THE QUARTER ENDED DECEMBER 31, 2014
Prepared for Town Council Meeting on March 3, 2015
Town Council Focus Area 111- Continually Elevate the Quality of the
Experience
Initiative: Implement technology to ensure competitiveness
Tactic: Update town -wide camera infrastructure platform, including new bus cameras
and Vail/Lionshead Village security cameras by summer 2014.
Project: Town -wide Camera Infrastructure
Budget: $100,000 (2013 $30,021; 2014 $69,979)
Description: Install and/or update camera infrastructure in various locations throughout the
town
Team Leader: Ron Braden
Summary of Last Quarter Actions:
• RFP has been issued for bus camera system. Proposals are due on 2/26/15.
• The cameras have been replaced in the Municipal building.
• The security cameras in Village and Lionshead core areas are installed and operational.
Summary of Next Steps for Current Quarter:
• Installation of new camera system in buses planned for spring of 2015.
• The camera project is complete.
QUARTERLY REPORT ON PROJECTS AND PROGRAMS
3/17/2015
REPORT ON PROJECTS AND PROGRAMS
FOR THE QUARTER ENDED DECEMBER 31, 2014
Prepared for Town Council Meeting on March 3, 2015
Town Council Focus Area 111- Continually Elevate the Quality of the
Experience
CONTINOALLY
ELEVATE THE
F
OALITY OF THEPERIENCE
Initiative: Facilitate world-class recreation amenities
Tactic: Remodel Nordic Center/Golf Course Clubhouse
Project: Golf Clubhouse and Nordic Center
Budget: $10,882,450 ($376,549 — 2013: $6,268,629 — 2014 $3,900,000 — 2015)
Description: Project was initiated following overwhelming approval by voters to use
conference center funds to upgrade the Vail Golf and Nordic Center. The project met opposition
through the approval process and a lawsuit was filed by 8 adjacent property owners in October
of 2012. The project received planning and environmental commission approval. The lawsuits
have been resolved in the courts and the project can begin to get back on track.
Team Leader: Greg Hall
Summary of Last Quarter Actions:
• Held a public hearing on October 7, 2014 to provide direction on the project budget and next
steps.
• Project Budget was updated
• Project management team was hired
• Reviewed program and design prior to reengaging architect
Summary of Next Steps for Current Quarter:
Design Consultant Renegotiation:
1. The agreement with the structural engineer has been competitively re -bid, and a final fee
arrangement has been established with Monroe Newell.
2. The agreement with the civil engineer has been competitively re -bid, and a final fee
arrangement has been established with Marcin Engineering.
3. A revised scope and fee has been evaluated with the MEP engineer, and a final fee
arrangement has been established with Architectural Engineering Consulants, Inc.
4. Zehren Associates in finalizing an additional services authorization amendment to their
existing contract. We anticipate the document will be ready for final approval by 2/23/15.
QUARTERLY REPORT ON PROJECTS AND PROGRAMS
3/17/2015
Kitchen Consultant:
1. A Request for Qualifications and Proposals was issued on 2/10/15. The current
distribution includes six potential candidates.
2. Responses to the RFQP are due on 2/24/15. The selection committee will review the
responses and on 2/25/15.
CMGC Selection:
1. The CMGC Request for Qualifications and Proposals will be distributed to interested
candidates on 2/23/15.
2. The selection committee will determine a shortlist of candidates to be interviewed on
3/31/15, followed by a recommendation of award to the Town Council.
Temporary Structure:
1. The team is pursuing an option to utilize a rented mobile office, which we believe will be
the most economical solution. In doing so, the Owner has accepted the following
compromises:
a. The trailer will have 2 restrooms, supplemented by the Starter Shack for the golf
season. Additional/temporary restroom facilities may be needed for larger Golf
and Nordic events.
b. The trailer will meet the square footage needs for golf and Nordic, but some
additional offsite storage may be necessary for retail back stock.
2. NV5 is collecting additional information from potential vendors and will confirm code
requirements can be accommodated
3. The details of the tent structure will also be refined (ie. Size, and road surface
requirements)
4. Once the Owner and Community Development determine the mobile office will meet the
town codes and standards, we will engage the design team to prepare the necessary
documents for formal entitlement submittals.
Design/Schedule:
1. Zehren is meeting with Ownership on 2/18/15, to dust of option 5.1 and move forward.
2. The design team will receive a formal Notice to Proceed no later than 2/23/15.
3. NV5 will present an updated design schedule for review and discussion on 2/18/15. The
schedule will include a preliminary DRB meeting, Town Council meeting, followed by the
final DRB submittal.
4. The design schedule will require a diligent effort to stay on task, but a permit is
anticipated by mid-August, in preparation for Contractor mobilization on 9/8/15.
QUARTERLY REPORT ON PROJECTS AND PROGRAMS
3/17/2015
REPORT ON PROJECTS AND PROGRAMS
FOR THE QUARTER ENDED December 31, 2014
Prepared for Town Council Meeting on March 3, 2015
Town Council Focus Area 111- Continually Elevate the Quality of the
Experience
Initiative: Facilitate world-class recreation amenities
Tactic: Complete upper bench improvements at Ford Park (on time and on budget)
Project: Ford Park Improvements on the upper bench
Budget: Improvements and Fields $8,838,782 ($4,757,990 — 2013; $4,080,792 — 2014)
Description: Continuation of Phase 1 B Improvements under contract with American Civil
Constructors (ACC) that were initiated in August 2013. The sport field portion of the
improvements include realignment of the softball fields to allow for 2 full size soccer/lacrosse
fields, synthetic turf infields, drainage system, irrigation, fencing and site circulation. The civil
portion of the improvements include a new bus lane and shelter, improved parking lot
entrances, new trash building, storm sewer and storm water quality devises, and Frontage Road
turn lanes and shoulders.
Team Leader: Todd Oppenheimer
Summary of Last Quarter Actions:
• ACC continued construction of sport field and civil improvements throughout the summer
and fall 2014. Civil improvements were completed prior to the summer opening of the Ford
Amphitheater. Landscaping and irrigation were completed over the remainder of the
summer. Sodding of the sports fields began on August 5 and was completed that week.
Sod had become well rooted prior to the first snow fall.
• No events were scheduled for the Ford Park sport fields for the 2014 season. Use of the
sport fields will begin spring 2015.
Summary of Next Steps for Current Quarter:
• ACC has a minor list of item to correct in the spring 2015 which will not interfere with
activities scheduled on the sport fields.
• Staff has contracted with Golder Associates to assist with the preparation of a
revegetation plan for the hillside between Gore Creek and the Ford Park parking lot.
This work in scheduled to be completed in the spring of 2015.
QUARTERLY REPORT ON PROJECTS AND PROGRAMS
3/17/2015
REPORT ON PROJECTS AND PROGRAMS
FOR THE QUARTER ENDED December 31, 2014
Prepared for Town Council Meeting on March 3, 2014
Town Council Focus Area 111- Continually Elevate the Quality of the
Experience
Initiative: Facilitate world-class recreation amenities
Tactic: Complete improvements to lower bench playground and restrooms at Ford Park
Project: Ford Park Playground Safety Improvements/Public Restrooms
Budget: Playground safety improvements $304,000; restrooms $368,268 ($34,094 —
2013; $334,174 — 2014)
Description: Provide safety and functional improvements to playground last modified in 2000
and replace restrooms built in1984 at lower bench. Timing of projects to be concurrent.
Team Leader: Todd Oppenheimer
Summary of Last Quarter Actions:
• Design of this project was restarted in the second quarter of 2014 and the final scope and
budget approved by the Council on October 7, 2014.
• The project design received DRB and PEC approval in November, 2014.
• Council awarded a construction contract to RA Nelson on January 20, 2015
Summary of Next Steps for Current Quarter:
• Construction is scheduled to commence the week of February 16 and be completed by the
end of June, 2015.
QUARTERLY REPORT ON PROJECTS AND PROGRAMS
3/17/2015
REPORT ON PROJECTS AND PROGRAMS
FOR THE QUARTER ENDED DECEMBER 31, 2014
Prepared for Town Council Meeting on March 3, 2015
Town Council Focus Area 111- Continually Elevate the Quality of the
Experience
Initiative: Facilitate world-class recreation amenities
Tactic: Design and renovate Booth Creek Park
Project: Booth Creek Park Redevelopment/Booth Creek Playground Safety
Improvements/Booth Creek Tennis Courts
Budget: Park redevelopment design $250,000; playground $385,250; tennis courts
$262,000
Description: Plan and design renovations of Booth Creek Park in 2015 with final construction
in 2017; playground safety improvements and tennis courts dependent on overall
design.
Team Leader: Todd Oppenheimer
Summary of Last Quarter Actions:
• Council approved the final list of park elements (design program) to be included in the
design and layout of Booth Creek park on September 2, 2014
• Staff has maintained an open dialog with the community through emails and information
posted to the Town website www.vailgov.com\boothcreekpark.
• An updated survey of the existing park property and topography has been prepared.
Summary of Next Steps for Current Quarter:
• In the first quarter 2015, Staff will prepare preliminary design layouts for review and approval
by the Council and community. Council will be requested to approve a concept for the
preliminary design which will be taken through the Town's PEC and CRIB process.
QUARTERLY REPORT ON PROJECTS AND PROGRAMS
3/17/2015
REPORT ON PROJECTS AND PROGRAMS
FOR THE QUARTER ENDED December 31, 2014
Prepared for Town Council Meeting on March 3, 2015
Town Council Focus Area 111- Continually Elevate the Quality of the
Experience
Initiative: Facilitate world-class recreation amenities
Tactic: Locate, design and create a timetable to build a permanent skate park
Project: Permanent Skate Park
Budget: None
Description: Evaluate sites to locate a permanent skate park to replace the temporary facility
installed on the Lionshead parking structure upper deck each year. The
temporary skate park ramps were constructed 8 years ago and should be
replaced within the next 1 to 2 years. Once a suitable location is established,
develop a design proposal and prepare a proposed budget and timetable for
implementation.
Team Leader: Todd Oppenheimer
Summary of Last Quarter Actions:
• Town of Vail and VRD staff, with local skaters, presented a preliminary design concept and
budget information for a permanent skatepark in the Lionshead Parking Structure Atrium
space. Council did not provide funding for the project but directed staff to continue to
evaluate the Lionshead Structure and the proposed space to determine the suitability for a
permanent skatepark.
• Town Staff has contracted with the engineering firm of Martin and Martin to evaluate
structural implications to the Lionshead Parking Structure relative to the construction of a
permanent skatepark.
• Town and VRD Staff, with local skaters, prepared and issued a Request for Qualifications to
garner interest from companies specializing in the construction of permanent Skateparks.
11 companies replied to the RFQ and 6 were short listed to receive a Request for Proposals
for a Design/Build Skate park Construction Contract. Proposals are due on February 18,
2015.
Summary of Next Steps for Current Quarter:
• Staff will schedule a follow up discussion with the Town Council following completion of
engineering evaluations and review of submitted Design/Build proposals.
QUARTERLY REPORT ON PROJECTS AND PROGRAMS
3/17/2015
REPORT ON PROJECTS AND PROGRAMS
FOR THE QUARTER ENDED DECEMBER 31, 2015
Prepared for Town Council Meeting on March 3, 2015
Town Council Focus Area 111- Continually Elevate the Quality of the
Experience
CONTINOALLY
ELEVATE THE
F
OALITY OF THEPERIENCE
Initiative: Facilitate world-class recreation amenities
Tactic: Rehabilitate and Improve the Gore Valley Trail
Project: Gore Valley Trail Improvements — Library Section
Budget: $1,185,000 ($240,000 — 2014: $945,000 — 2015)
Description: The project was initiated due to dilapidated asphalt paving and the need to
replace the existing culverts where Middle Creek flows under the Gore Valley Trail. In the
process, it was determined that a portion of the trail crosses thru property owned by the Lodge
at Lionshead Phase III (LALIII). The project will remove and replace existing paving, improve
drainage along the length of the trail, realign the path mostly to Town -owned property, secure a
Recreation Path Easement and Maintenance Agreement for the portion still on LALIII property,
replace the Middle Creek culverts with an open -span bridge and repair a severely eroded
section of Gore Creek's stream bank.
Team Leader: Gregg Barrie
Summary of Last Quarter Actions:
• Reviewed multiple alignment options for relocating the path, and presented them to the
Town Council. The Council approved an option for a partial relocation that requires
construction of a second bridge but that protects many of the large spruce trees in the area.
• Began detailed design work on the path, stream bank stabilization and proposed bridges
Summary of Next Steps for Current Quarter:
• Complete design work
• Move the project through the Town of Vail approval process
• Secure permits from the US Army Corps of Engineers
• Put project out to bid by early March with the anticipation of construction during the spring of
2015 with completion by end of June 2015.
QUARTERLY REPORT ON PROJECTS AND PROGRAMS
3/17/2015
REPORT ON PROJECTS AND PROGRAMS
FOR THE QUARTER ENDED DECEMBER 31, 2015
Prepared for Town Council Meeting on March 3, 2015
Town Council Focus Area 111- Continually Elevate the Quality of the
Experience
CONTINOALLY
ELEVATE THE
F
OALITY OF THEPERIENCE
Initiative: Facilitate world-class recreation amenities
Tactic: Provide new soft surface trail opportunities in Vail
Project: Vail Trail Renovation and Extension
Budget: None to date
Description: Town staff is proposing to renovate and extend the existing Vail Trail to provide a
beginner -level hiking and mountain biking trail that will connect Vail Village to the Vail Memorial
Park at the east end of the Katsos Ranch Open Space. The trail, which was included in the
1994 Comprehensive Open Lands Plan, can be constructed mostly on town -owned land with
some approvals required by the USFS as well as the town's own Planning and Environmental
Commission.
Team Leader: Gregg Barrie
Summary of Last Quarter Actions:
• Presented the idea of improving this trail to the Town Council
• Presented the idea of updating the 1994 Comprehensive Open Lands Plan to include new
trails, opportunities for parcel acquisition and a Gore Creek Access Plan for designating
stream access points while protecting sensitive riparian habitat.
Summary of Next Steps for Current Quarter:
• Submit Vail Trail plans to the USFS for approval of several crossings
• Acquire environmental assessments to evaluate potential environmental impacts of the new
trail
• Proceed into the town's approval process
• Update council of progress on the trail, and to request a project budget for fall construction
QUARTERLY REPORT ON PROJECTS AND PROGRAMS
3/17/2015
6
MOWN OF VI
AI
mission an MINUTES:
Special Events
COMMISSION ON SPECIAL EVENTS MEETING
Vail Town Council Chambers
Wednesday, March 4, 2015 @ 8:30 a.m.
CSE Members Present: Jeff Andrews
Barry Davis
Mark Gordon
Rayla Kundolf
Sheena Engleman Richardson
Marco Valenti
Alison Wadey (arrived @ 8:40am)
Town of Vail Staff Present: Sybill Navas, CSE Coordinator
Kelli McDonald, Economic Development Manager
Molly Eppard, Art in Public Places
Others Present: Laura Waniuk, Event Liaison
Margaret Rogers, Vail Town Council
Missy Johnson, Highline
Laurie Asmussen, Eagle Valley Event
Angela Mueller, REN Productions
Laura Lodge, Big Beers Festival
Gaby Milhoan, Peak Wellness
Meeting materials can be accessed at the following link:
http://www.vailgov.com/WebLink8/0/fol/321724/Row1.aspx
CSE Chairman Barry Davis called the meeting to order at 8:32am
Administrative Items
• Approval of the Minutes of the CSE's Meeting on February 4, 2015
➢ Motion to approve the minutes of the CSE Meeting, February 4,
2015, as presented.
M/S/P: Gordon/Kundolf/Wadey had not yet arrived The motion
passed 6-0
CSE Minutes Regular Meeting: March 4, 2015 Page 1 of 4
3/17/2015
Financial/Contract Overview: Navas noted that $11,000 is remaining in the
CSE's event budget and that could be applied to the Vail Holidaze event.
The funds remaining in the Tier IV Category are not transferable to the
CSE's event budget.
Health considerations have resulted in the cancellation of the Vail Living
Well: Longevity Forum, September 13-15, leaving a balance of $6,000 in
the Tier IV Category.
CSE Invites:
• Vail Brand meeting for CSE and Event Producers, 11:00am-12pm
on March 19: Antlers
• Review and Recap 2015 Alpine World Ski Championships at Town
Council meeting on April 21, evening session. Time TBD.
Event Liaison Update
Please see attached presentation covering Pink Vail, Vail Film Festival and Taste of
Vail.
Event Recaps:
• Big Beers, Belgians and Barleywines: Laura Lodge
This was the 15th anniversary of the event; this year featured a well-known
brewmaster from Belgium. Dinners and commercial tastings were all sold out. In
2016 the event will again be held at the Cascade from Jan. 7-9. Refinements and
operational efficiencies created improvements in the event. A sponsored shuttle
went back and forth to West Vail. Lodge is working on fine tuning the operational
aspects of the event. Parking was a challenge this year, next year there will be a
plan in place with the police, security and the event for the Frontage Roads.
Lodge mentioned increasing the event entry costs to maintain quality of event in
same location.
• Vail Snow Daze: Highline, Missy Johnson
The event was expanded into two weekends with big concerts. The second
weekend rolled into the holiday week. The concerts ended at 9pm which allowed
guests to go out and eat at local restaurants. There was an event expo and the
Vail tree lighting was part of the press promotion and advertising. This is a Vail
Mountain event; Highline produced the event for their organization. Vail Mountain
takes on any of the shortage of the budget. Extensive marketing was used to
drive guests into town early in the holiday season.
Motion to approve the 2015 Big Beers, Belgians and Barleywines
recap and release the final funding disbursement. (Already paid out as
the allocation was less than $10,000)
M/S/P: Andrews/Kundolf/Unanimous The motion passed 7-0
y Motion to approve the 2014 Vail Snow Daze recap and release the
final funding disbursement.
M/S/P: Andrews/Kundolf/Unanimous The motion passed 7-0
Vail Holidaze: Review proposals, select an Event Producer and allocate funding.
CSE Minutes Regular Meeting: March 4, 2015 Page 2 of 4
3/17/2015
• Ren Event Productions: Angela Mueller
Mueller described how the event will work around the tree lighting dates and
times. One of the events would be cookie decorating with local chefs. There will
also be child care and ice skating at both Solaris and Lionshead in cooperation
with Vail Recreation District. Vail Noel Night (consider trademarking this name),
will include shopping and special menus at participating restaurants. Mueller said
that they would also like to add an ice sculpting contest where the sculptures
would be placed outside local retailers. The community and judges would both
vote. Christmas tree lighting would include a parade and work with the Art in
Public Places. Two years ago the skate show cost was $24,000. If there is a
large dollar sponsor, then there could be a more robust skate show. The current
proposal includes holiday characters skating with guests. There is a plan to have
fire pits around the ice skating rinks to make s'mores, the fire department would
supervise. For the retailers, there may be a nominal fee to host an ice sculptor
out front of their storefront. Kundolf asked about discounts at retailers and also
using the ski patrol at the end of the torchlight parade. Wadey asked about
permitting, could the retailer host a "sit down" area outside their storefront. Navas
stated that it would be part of the overall event permit.
• Eagle Valley Events: Laurie Asmussen
Eagle Valley Events vision for the event is similar to REN's. They would like to
work with merchant activation, sending people into shops and restaurants. Dates
would be determined based on timing for the tree lighting and Art in Public
Places partnership. Lots of local music/singing groups to be integrated. Kundolf
asked about skating shows. Asmussen mentioned that the character skating
program is included in the proposal. Valenti asked about the holiday kick off
shopping event. Would it be local or use out of town vendors? Asmussen
mentioned it would be local vendors and held at Donovan Pavilion. Richardson
asked about the merchant activation program and the overall concept. Asmussen
stated that it would be a strong concierge program, working closely with the VVP
and Vail Chamber to create a robust event over a two week period.
• CSE Discussion about Vail Holidaze
Navas noted that the ownership of the "Vail Holidaze" branding lies with Vail
Resorts. Missy Johnson said that she would check with them and work with Kelli
McDonald to clarify what rights could be transferred. Kundolf stated that the
producers have brought elements that were requested, she was pleased with
both presentations. Kundolf raised that concern about the holiday gift fair
success.
Davis stated that there are a number of key elements that the CSE desires for
this event. The CSE is looking for a breath of fresh air for the tree lighting and the
skating show. Wadey stated that both events are based in more of a local and
warm approach, than having a huge skating show. There is a connection
between the guest and the locals. If local performers such as choirs are in
attendance then more people from all over the Valley will come into Vail.
CSE Minutes Regular Meeting: March 4, 2015 Page 3 of 4
3/17/2015
Gordon likes the idea of ice sculptures all around town to drive traffic to retailers.
Eppard discussed that there is a challenge getting the actual ice sculptors to
attend during a very busy time of the year for them. Platforms would need to be
built for the sculptures and the sculptors using chainsaws should be a safety
consideration. Eppard also discussed the lantern walk and working to bring the
community together for participation. Wadey mentioned that instead of creating
ice sculptures using the lanterns as an alternate, professional artists and local
artists. Have a vote or bid for charity for the lanterns.
➢ Motion to select REN Productions as the producer of Vail Holidaze
with an allocation of $36,000 to provide activation similar to 2014.
M/S/P: Kundolf/Richardson/Unanimous The motion passed 7-0
Tier IV Criteria Revisions: Review proposal from subcommittee and provide input.
Kundolf would like to align the funding process with the existing process.
McDonald stated that that has already been requested of the TOV financial
department. Andrews provided background on the meetings and discovery with
regard to the revisions of the "Tier IV Category" criteria and definitions. There
was much discussion on the role of the Town of Vail with respect to requests for
support from philanthropic organizations and McDonald suggested that perhaps
we need to identify recipients as "philanthropic events". Rogers stated that the
CSE should focus directly on the Town of Vail's Vision, Mission, Values and
Commitment guidelines as part of the development of the new criteria. McDonald
noted that this process aligns well with the current ongoing conversations around
maintaining Vail's leadership position and competitive edge in the resort industry.
Andrews stated the goal is to create a framework to be able to evaluate and
assess different types of events. The CSE then walked through each section and
clarified the revisions. Navas will update the document to incorporate the CSE's
suggestions, Andrews will write a cover letter to include in the proposal for the
Town Council.
Updates will continue on the "Revised CSE Event Categories" document. Further
discussion will resume at the next CSE meeting on April 1St
New Business and Community Input
Milhoan stood up and reviewed the Peak Wellness overall business strategy and
discussed funding of space for their program. She asked about support from the Town
of Vail for start-up businesses. McDonald and Rogers stated that nothing like that exists
presently.
➢ Motion to Adjourn at 11:15am
M/S/P: Kundolf/Valenti/Unanimous The motion passed 7-0.
Next CSE Meeting:
Wednesday, April 1, 2015 @ 8:30 a.m.
Vail Town Council Chambers
CSE Minutes Regular Meeting: March 4, 2015 Page 4 of 4
3/17/2015
Vail Economic Advisory Council (VEAC)
March 10, 2015
MEETING MINUTES
VEAC Members Present:
Rayla Kundolf, Michael Kurz, Paul Wible, Margaret Rogers, Kim Newbury, Rob LeVine,
Matt Ivy, Bob Boselli, Matt Morgan, Laurie Mullen, Alison Wadey, Mia Vlaar, Mark
Gordon, Chris Romer, Robin Litt, Mike Ortiz
Town of Vail Staff Present:
Kelli McDonald - Economic Development Manager, Laura Waniuk — Town of Vail Event
Liaison, Nina Timm — Housing Coordinator
Others Present: Jeremy Reitman, Kevin Boselli, Dave Chapin
Town of Vail Employee Housing Policies and Programs, Nina Timm
Please see detailed presentation. Timm discussed the history of housing challenges in
Vail. In 2008, with the adoption of the Town of Vail Employee Housing Strategic Plan,
the Vail Town Council adopted the following goal for housing:
"To ensure there is deed restricted housing for at least 30% of Vail's workforce within
the Town of Vail".
Timm also presented the strategic plan objectives, keep up and catch up strategies,
economic impact of EHUs, commercial linkage and inclusionary zoning, methods of
mitigation as well as recent and current housing projects and guidelines.
Financial Report, Kelli McDonald
Upon receipt of all sales tax returns, December collections are estimated to be up 13.5%
compared to budget. Year to date collections are up 8.5% from the prior year. Across all
funds, year-to-date total revenue of $58.8 million is up 3.6% from the amended budget and
up 14.4% from prior year, mainly due to increases in Sales Tax, Construction Use Tax,
Construction Fees and RETT collections.
Observations of the 2015 AWSC, VEAC Members
Retailers
Solaris was a challenge, the second floor businesses were impacted with VIP
activities on that level
West Vail merchant- average sale was up a bit, but fewer transactions
Retailers made up ground after the event in the two final weeks of February
Guests were driven to go to the concert/awards and may not have paid attention
to the retail stores
Economic impact may have been overestimated by some business owners in
their budgeting and planning
Merchants impacted said business improved on Sunday after the event
3/17/2015
Comment came back that everything was really scheduled, so there wasn't a lot
of leisure time for guests to shop around
Planning/Set Up/Operations
Solaris 1St floor businesses were impacted by set up
Solaris set up and tear down was massive, the amount of time at start and finish
Oakley athlete signing became a little congested
Some guests were surprised how quickly the race stands filled up and unhappy
they had to stand
Bus service was great between Beaver Creek and Vail
Festivals committee met with the VFF in the two years prior but there wasn't a lot
of momentum to confirm activities, there wasn't support for those ancillary events
Lionshead Merchants
Challenges with the 2015's because of the lack of foot traffic to LH
Merchants would have preferred to have activation in LH
Activation was attempted, but it was too late for funding
There was a gap at LH, consider the entire town in planning for the next event
Communication to Community/Merchants
Customer service was excellent during the event
Lack of communication between VVF and businesses/retailers until November
VVP hosted 2015 prep events with the VVF 6 times in 2014 to raise business
awareness, 20 to 30 people attended each of those events
The VVP and VCBA held another meeting in January 2015
To notify the businesses, there is a requirement in the Town of Vail special event
permit, a signature is needed from each business to alert them to event impact
Lodging
Vail Racquet Club didn't raise their prices, so they got a lot of support staff
business
One thing they noticed was that the room lists were constantly changing
Lodging occupancy was as expected
Restaurants
Beaver Creek restaurants - lunch was busy, dinner was down, most people went
to the concerts in Vail
Vail restaurants - had a good two weeks, based on proximity to the event
Lunch business was quieter — maybe due to weather
Without the event, it's still a busy time of the year
Avon
Avon had good traffic from guests, activation was great.
Hit and miss for businesses in Avon
3/17/2015
International
International feel in the Village had positive energy
Great television coverage on the international channels
Great feedback from Austrian and Swiss delegations
Great feedback from international athletes
Overall Feedback
A great event and a rare treat to be a part of
Television exposure internationally and locally was superb
TOV did a great job mitigating the challenges
Looking for this event to pay long-term dividends
The people in Vail have high expectations
The VVF is small compared to organizations who produce events of this size and
the execution was incredible
Hosting celebratory events in Vail was a great decision
Attendance counts were impressive for the 2015's
Great event, need two years of planning working with the business community
The overall viewpoint is "What did the world see?" — Vail was represented well to
the world
Citizen Input
None
Other Business
Vail Chamber & Business Association Golf Tournament, Save the Date — August 21
Adjournment
Next Meeting
April 14, 8:00 — 10:00 a.m., The Antlers
3/17/2015
rowN of vain
Memorandum
To: Vail Town Council
From: Stan Zemler
Date: March 17, 2015
Subject: Proposed Public Process Plan for Vail Golf and Nordic Clubhouse Remodel
I. CLUBHOUSE REMODEL PUBLIC PROCESS/NOTIFICATION DESIGN REVIEW
PROCESS
• Application submittal by Town of Vail to Design Review Board, 3/23/15 or 4/13/15
o News release to be issued announcing submittal with online link to DRB
application listing associated DRB public meeting dates.
o Renderings presented at Annual Community Meeting on 3/31/15 with DRB
review schedule.
o Public notice of DRB agenda containing remodel work session item for
either 4/1/15 or 4/15/15 meeting.
o Update by Community Development, re: PEC/DRB agenda item during
Town Council work session on 4/7/15 or 4/21/15 (conceptual).
o Public notice of DRB agenda containing final review of remodel for 4/15/15
or 5/6/15 meeting.
o Update by Community Development, re: PEC/DRB agenda item during
Town Council work session on 4/21/15 or 5/19/15.
II. PUBLIC/PROCESS NOTIFICATION DURING CONTRACTOR SERVICES
SELECTION
• News release issued 2/20/2015 announcing contractor services selection
process forwarded to TOV and VRD lists and local media.
• News release to be issued 3/17/15 and posted on website with list of contractor
services submitters.
• Presentation to Town Council 4/7/15 for selection of contractor services with
public comment and associated news release follow up.
III. POST DRB REVIEW & CONTRACTOR SERVICES SELECTION PUBLIC
PROCESS/NOTIFICATION
• Community Open House sponsored by Town of Vail and Vail Recreation District
to present approved design and project schedule - Summer 2015.
• Project update presentation to Town Council with public comment opportunities
and follow up direction by Town Council with associated news release follow up
— Summer 2015.
• Contract award recommendation presented to Town Council with public
comment and associated news release follow up — Summer 2015.
3/17/2015
IV. PROJECT SCHEDULE PUBLIC PROCESS/NOTIFICATION
• Community Open Houses sponsored by Town of Vail and Vail Recreation District
to discuss project schedule, temporary structures and related impacts with
associated news release follow up — Summer 2015.
• Related schedule information at Community Picnics in July and August.
• Mailing to Vail Golf Club pass holders with related schedule information.
• Ongoing schedule information in Weekly Construction Updates.
Town of Vail 3/17/2015 Page 2
TOWN OF
VAIL'
75 South Frontage Road West Finance Department
Vail, Colorado 81657 970.479.2100
vailgov.com 970.479.2248 fax
Vail Business Review
January 2015
March 12, 2015
The January Vail Business Review breaks down the four percent sales tax collected for
January. Overall January sales tax increased 4.1 % with Retail increasing 2.3%, Lodging
increased 5.6%, Food and Beverage increased 5.4% and Utilities/Other (which is mainly
utilities but also includes taxable services and rentals) decreased 1.4%. Excluding the
Out of Town category, sales tax for the month of January was up 5.1 %.
Electronic filing and payment of Vail sales tax is now an option. Please
visit www.vailgov.com/epay
Town of Vail sales tax forms, the Vail Business Review and the sales tax worksheet are
available on the internet at www.vailgov.com. You can subscribe to have the Vail
Business Review and the sales tax worksheet e-mailed to you automatically
from www.vailciov.com.
Please remember when reading the Vail Business Review that it is produced from sales
tax collections, as opposed to actual gross sales.
If you have any questions or comments please feel free to call me at (970) 479-2125 or
Kathleen Halloran at (970) 479-2116.
Sincerely,
LA
Sally Lorton
Sales Tax Administrator
3/17/2015
January
TOWN OF VAIL BUSINESS REVIEW
TOWN OF VAIL
Sales Tax Newsletter
January 2015 Sales Tax
3/12/2015 9:13:35 AM en tT�2®1�&,. Page 1 of 2
January
2014
Collections
January
2015
Collections
January
%
Change
VAIL VILLAGE
Retail
513,093
533,813
4.04%
Lodging
695,600
736,191
5.84%
F & B
532,248
575,868
8.20%
Other
14,327
22,150
54.60%
Total
1,755,268
1,868,022
6.42%
LIONSHEAD
Retail
221,381
235,550
6.40%
Lodging
462,263
500,227
8.21 %
F & B
153,172
149,305
-2.52%
Other
7,522
6,523
-13.28%
Total
844,338
891,604
5.60%
CASCADE VILLAGE/EAST VAIL/SANDSTONE/WEST VAIL
Retail
217,186
214,447
-1.26%
Lodging
230,269
232,203
0.84%
F & B
83,685
83,891
0.25%
Other
5,906
7,759
31.37%
Total
537,046
538,299
0.23%
OUT OF TOWN
Retail
87,841
79,998
-8.93%
Lodging
53,862
53,630
-0.43%
F & B
1,146
2,736
138.68%
Utilities & Other
203,744
191,802
-5.86%
Total
346,593
328,167
-5.32%
3/12/2015 9:13:35 AM en tT�2®1�&,. Page 1 of 2
January
TOWN OF VAIL BUSINESS REVIEW
TOWN OF VAIL
Sales Tax Newsletter
January 2015 Sales Tax
TOTAL
3/12/2015 9:13:35 AM en tT�2®1�&,. Page 2 of 2
January
January
January
2014
2015
%
Collections
Collections
Change
Retail
1,039,501
1,063,808
2.34%
Lodging And Property Mgmt
1,441,995
1,522,250
5.57%
Food and Beverage
770,251
811,800
5.39%
Other
231,499
228,234
-1.41 %
Total
3,483,245
3,626,092
4.10%
RETAIL SUMMARY
January
January
January
2014
2015
%
Collections
Collections
Change
RETAIL -FOOD
152,925
153,305
0.25%
RETAIL -LIQUOR
62,335
70,257
12.71 %
RETAIL -APPAREL
160,417
189,103
17.88%
RETAIL -SPORT
476,121
498,744
4.75%
RETAIL -JEWELRY
22,867
21,944
-4.03%
RETAIL -GIFT
6,347
6,279
-1.07%
RETAIL -GALLERY
8,777
6,913
-21.23%
RETAIL -OTHER
149,658
117,262
-21.65%
RETAIL -HOME OCCUPATION 55
0
-100.00%
Total
1,039,501
1,063,808
2.34%
3/12/2015 9:13:35 AM en tT�2®1�&,. Page 2 of 2
TOWN OF VAIN
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: March 17, 2015
ITEM/TOPIC: Matters from the Mayor, Council and Committee Reports
3/17/2015
TOWN OF VAIN
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: March 17, 2015
ITEM/TOPIC: Executive Session, pursuant to: 1) C.R.S. §24-6-402(4)(b)(e) - to receive legal
advice on specific legal questions; and to determine positions, develop a strategy and instruct
negotiators, Regarding: Vail Valley Medical Center Pre -Development Agreement
PRESENTER(S): Matt Mire, Town Attorney
3/17/2015
TOWN OF VAIN
VAIL TOWN COUNCIL AGENDA MEMO
MEETING DATE: March 17, 2015
ITEM/TOPIC: Adjournment (4:00 pm)
NOTE: UPCOMING MEETING TOPICS AND ESTIMATED TIMEFRAMES BELOW (ALL ARE
APPROXIMATE DATES AND TIMES AND SUBJECT TO CHANGE)
THE NEXT REGULAR VAIL TOWN COUNCIL MEETING WORK SESSION WILL BEGIN AT
APPROXIMATELY 12:30 P.M. (or TBD), TUESDAY, APRIL 7, 2015 IN THE VAIL TOWN
COUNCIL CHAMBERS.
Ongoing agenda items
DRB/PEC updates WS - 15 min.; Information Updates Attachments: WS - 15 min.; Executive
Session items: 30 min.; Consent Agenda: 5 min.; Town Manager Report: 5 min.
Future agenda items:
Community Meeting Donovan Pavilion - 3/31
Stormwater Quality Project Proposal - 4/7
1-70 Underpass Project Costs Estimates - 4/7 & 5/5
Ford Park: Proposed Managed Parking Program for Summer - 4/7
Ski Club Vail Site Visit and Future Plans - 4/7
Chamonix Master Planning - 4/7
Supplemental Budget - 4/7
Annual Investment Update - 4/7
Community Development Software Conversions Update - 4/21
2015 FIS Alpine World Ski Championships Recap - 4/21
Vail Municipal Site Redevelopment - 4/21
Community Contributions: Tier IV Criteria Revisions Proposal from CSE 5/5
Peer City Tour Planning - 5/5
US Open Burton Recap - 5/19
EGE Air Alliance Update - 6/16
Proposed future agenda items
Cleanup Title 12, zoning amendments
Fee Schedule Revisions
TIF Update
3/17/2015