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HomeMy WebLinkAbout2015-04-07 Agenda and Supporting Documentation Town Council Work SessionNOTE E 3 le! VAIL TOWN COUNCIL WORK SESSION AGENDA VAIL TOWN COUNCIL CHAMBERS 75 S. Frontage Road W. Vail, CO 81657 2:00 P.M., APRIL 7, 2015 TOWN QFVAIL� Times of items are approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. Public comments on work session item may be solicited by the Town Council. ITEM/TOPIC: DRB/PEC Update (10 min. ) PRESENTER(S): George Ruther, Director of Community Development ITEM/TOPIC: Proposed expansion of Golden Peak training and competition venues and SSCV Clubhouse re -development. (15 min. ) PRESENTER(S): Aldo Radamus, Executive Director of Ski and Snowboard Club Vail BACKGROUND: The expansion of Golden Peak terrain for training and competition has been contemplated for more than 30 years. What was once a "like to have" has become a "must have" due to the growth in the club and increased displacement of the kids for events such as the Burton Open. The clubhouse at the base of Golden Peak served just over one hundred kids when the second floor was added in 1986. Today, more than 600 kids and over one hundred coaches and support staff utilize the building as the base for Ski & Snowboard Club Vail's operations. ITEM/TOPIC: Employee Housing - Fees in Lieu (30 min) PRESENTER(S): Nina Timm, Senior Housing Coordinator ACTION REQUESTED OF COUNCIL: Staff is requesting the Vail Town Council provide direction on the Town of Vail's target households for fees in lieu dollars from employee housing mitigation. BACKGROUND: At the February 17, 2015 Vail Town Council work session, the Town Council requested a follow-up work session to discuss how the Town of Vail calculates its annual fees in lieu amounts for mitigation of employee housing. STAFF RECOMMENDATION: Staff recommends the Vail Town Council continue to utilize the market affordability gap methodology and averaging it with the previous two-year actual amounts. Staff also recommends amending any of the variables in the calculation methodology as a sound means to adjust the fees in lieu amount in an appropriate way to meet the housing needs or affordability gap of the Town's target households. ITEM/TOPIC: Information Uj'MW� 1) February 2015 Sales Tax Memorandum 2) March 2015 Revenue Highlights (5 min.) ITEM/TOPIC: Matters from the Mayor, Council and Committee Reports (15 min.) 6. ITEM/TOPIC: Executive Session, pursuant to: 1) C.R.S. §24-6-402(4)(a)(b) (e) - to discuss the purchase, acquisition, lease, transfer, or sale of property interests; to receive legal advice on specific legal questions; and to determine positions, develop a strategy and instruct negotiators, regarding: Vail Village Inn Phase V, unit number 2; and negotiations concerning agreement with Destimetrics. 2) C.R.S. §24-6-402(4)(d) - to discuss specialized details of security arrangements or investigations. (60 min.) PRESENTER(S): Matt Mire, Town Attorney 7. ITEM/TOPIC: Adjournment (4:15 pm) NOTE: UPCOMING MEETING TOPICS AND ESTIMATED TIMEFRAMES BELOW (ALL ARE APPROXIMATE DATES AND TIMES AND SUBJECT TO CHANGE) THE NEXT REGULAR VAIL TOWN COUNCIL MEETING WORK SESSION WILL BEGIN AT APPROXIMATELY 12:30 P.M. (or TBD), TUESDAY, APRIL 21, 2015 IN THE VAIL TOWN COUNCIL CHAMBERS. Ongoing agenda items DRB/PEC updates WS - 15 min.; Information Updates Attachments: WS - 15 min.; Executive Session items: 30 min.; Consent Agenda: 5 min.; Town Manager Report: 5 min. Future agenda items: 1-70 Underpass Project Costs Estimates - 4/21 & 5/5 2015 FIS Alpine World Ski Championships Recap - 4/21 Lionshead Skate Park Update - 4/21 Vail Municipal Site Redevelopment - 4/21 Community Contributions: Tier IV Criteria Revisions Proposal from CSE 4/21 Peer City Tour Planning - 5/5 US Open Burton Recap - 5/19 EGE Air Alliance Update - 6/16 Review Standards for holiday lights (when to turn on/off) - May/June CIRSA Charter Review - May/June Proposed future agenda items Cleanup Title 12, zoning amendments Fee Schedule Revisions TIF Update 4/7/2015 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: April 7, 2015 ITEM/TOPIC: DRB/PEC Update PRESENTER(S): George Ruther, Director of Community Development ATTACHMENTS: March 18, 2015 DRB Meeting Results March 23, 2015 PEC Meeting Results 4/7/2015 ►owx of vn' 1[1 rowN of va MEMBERS PRESENT Rollie Kjesbo Brian Gillette Andy Forstl Tom DuBois Bill Pierce DESIGN REVIEW BOARD AGENDA PUBLIC MEETING March 18, 2015 Council Chambers 75 South Frontage Road West - Vail, Colorado, 81657 PROJECT ORIENTATION SITE VISITS MEMBERS ABSENT 1. Breakaway West — 963 Lions Ridge Loop 2. Willis Residence — 2763 Kinnickinnick Road 3. Forest Road Residents — 816 & 826 Forest Road MAIN AGENDA 1. The Lion at Vail DRB150044 Final review of a change to Approved Plans (stone) 701 West Lionshead Circle/Lot 1, Block 2, Vail Lionshead Filing 3 Applicant: Lionshead Inn LLC. Represented by Rodrigo Cortina ACTION: Approved MOTION: Kjesbo SECOND: Forstl VOTE: 5-0-0 2. Willis Residence DRB150039 Final review of an exterior alteration (deck) 2763 Kinnickinnick Road/Lot 1, Block 4, Vail Intermountain Applicant: Ken Willis ACTION: Tabled to April 1, 2015 MOTION: Kjesbo SECOND: Forstl VOTE: 5-0-0 1:30pm 3:OOpm Warren Joe 3. Breakaway West DRB 150056 Jonathan Conceptual review of exterior finishes 963 Lions Ridge Loop Buildings 100 & 200/1-ot B3, Block B, Lions Ridge Subdivision Filing 1 Applicant: Breakaway West, represented by Pierce Architects ACTION: Discussion with no formal action 4. Slifer, Smith and Frampton Real Estate DRB150041 Final review of an exterior alteration (window) 230 Bridge Street/Lot B, Block 5, Vail Village Filing 1 Applicant: Jason Cole ACTION: Approved MOTION: Kjesbo SECOND: Forstl 5. 1-70 Vail Underpass DRB150061 Final review of a new construction (landsaping) 1100 North Frontage Road West/Unplatted 4/7/2OMge 1 VOTE: 5-0-0 Jonathan Jonathan Applicant: Town of Vail, represented by Tom Kassmel ACTION: Approved with condition(s) MOTION: Kjesbo SECOND: Forstl VOTE: 5-0-0 CONDITION(S): 1) The applicant shall solicit a second opinion regarding the feasibility, necessity, and practicality of transplanting each and every tree associated with the proposed Simba Run underpass. 6. Forrest Road Residents DRB150055 Joe Conceptual review of driveway configuration and landscaping 816 & 826 Forest Road/Lots 14 & 15, Block 1, Vail Village Filing 6 Applicant: Vail Resorts Development Company, represented by Triumph Development ACTION: Discussion with no formal action 7. Osaki's Restaurant DRB150028 Jonathan Final review of an exterior alteration (awning) 100 East Meadow Drive Unit 14/1-ot O, Block 5D, Vail Village Filing 1 Applicant: Takeshi Osaki ACTION: Tabled to April 15, 2015 MOTION: Kjesbo SECOND: Forstl VOTE: 5-0-0 STAFF APPROVALS Nudoru Restaurant DRB140463 Joe Final review of a sign (business identification) 2161 North Frontage Road West/Lot 2A, Vail Das Schone Filing 3 Applicant: Nudoru Restaurant, represented by Sign Design & Graphics LLC Gore Creek Properties DRB 150049 Joe Final review of changes to approved plans (windows, siding) 223 Beaver Dam Road/Lot 39, Block 7, Vail Village Filing 1 Applicant: Gore Creek Properties, represented by Berglund Architects Vail Sports DRB150051 Final review of an exterior alteration (sign) 521 East Lionshead Circle/Lot 3, Block 1, Vail Lionshead Filing 1 Applicant: Vail Resorts represented by Charlotte Linton Jonathan Foonberg Residence DRB150050 Jonathan Final review of an exterior alteration (door) 4515 A Bighorn Road/Lots 6 & 7, Block 1, Bighorn Subdivision 3rd Addition Applicant: Ann Marie Foonberg, represented by Renewal by Anderson Rosenbach Residence DRB150053 Joe Final review of changes to approved plans (windows, materials) 103 Rockledge Road/Lot 4, Block 7, Vail Village Filing 1, Raether Minor Subdivision Applicant: Gary & Susan Rosenbach, represented by KH Webb Architects Gobec Residence OTC15-0008 JR Final review of an exterior alteration (door) 1462 Aspen Grove Lane/Lot 11, block 2, Lions Ridge Filing 4 Applicant: Renewal by Andersen, represented by Matthew Seiler 4/7/2OMge 2 The applications and information about the proposals are available for public inspection during regular office hours in the project planner's office, located at the Town of Vail Community Development Department, 75 South Frontage Road. Please call 479-2138 for information. Sign language interpretation available upon request with 24 hour notification. Please call 479-2356, Telephone for the Hearing Impaired, for information. 4/7/20Mge 3 TOWN OF VAIL PLANNING AND ENVIRONMENTAL COMMISSION March 23, 2015 at 1:00pm TOWN COUNCIL CHAMBERS / PUBLIC WELCOME 75 S. Frontage Road - Vail, Colorado, 81657 Members Present Members Absent Webb Martin John Rediker Michael Kurz Henry Pratt Dick Cleveland Luke Cartin Pam Hopkins Site Visit: None 20 minutes A request for the review of a variance from Section 11-6-3: Business Signs, Vail Town Code, pursuant to Chapter 11-10, Variances, Vail Town Code, to allow for two business identification signs where one is permitted, located at 193 Gore Creek Drive Unit B (Lululemon Athletica Retail Store, Gore Creek Condominiums)/Tract A, Block 5B, Vail Village Filing 1, and setting forth details in regard thereto. (PEC150008) Applicant: Lululemon Athletica, represented by Monte Park Planner: Jonathan Spence ACTION: Denied MOTION: Kurz SECOND: Cleveland VOTE: 7-0-0 Jonathan Spence delivered his presentation per Staff's memo. Commissioner Cleveland asked if the existing window sign complied with Town Code. Spence answered that it does. Monte Park offered comments regarding staff's presentation and in support of the applicant's position. Commission members spoke to their findings that the variance was not warranted based upon the review criteria. Commissioner Rediker stated his disapproval of the current sign code regulations with regard to the need to allow for situations such as that presented to be able to address visibility. 120 minutes 2. A request for final review of an amendment to a conditional use permit, pursuant to Section 12- 9C-3, Conditional Uses, Vail Town Code, for an existing healthcare facility, amending the development plan to allow for an additional floor plate on the west wing, located at 181 West Meadow Drive and 108 South Frontage Road West (Vail Valley Medical Center)/Lots E, F, and 10 Vail Village Filing 2, Lot 2E, Block 1, Vail Lionshead Filing 1 and Lot D-2, A Resubdivision of Lot D, Vail Village Filing 2 (PEC150002, PEC150003) Applicant: Vail Valley Medical Center, represented by Braun Associates Planner: Warren Campbell ACTION: Approved with condition(s) MOTION: Kurz SECOND: Cartin VOTE: 6-0-1 (Cleveland recused) CONDITION(S): 4��1 � "The following conditions/expectations will be included within the pre -development agreement between the Vail Valley Medical Center and the Town of Vail. That agreement shall be executed prior to issuance of a building permit for the West Wing. A finding has been made by the PEC to mitigate 100% of the employee generation created by this proposal off-site. The WMC shall submit a final Employee Housing Report (to determine employee generation rate and required mitigation) for review and approval by the PEC prior to submittal of a building permit application for the West Wing. 2. Due to the uncertainly of the potential Evergreen Lodge land exchange and the future of Lot 10 and how these factors could influence final decisions on the design of the WMC parking lot, WMC shall return to the PEC prior to construction of parking lot improvements reflected in this CUP application. The purpose of this review will be to present any changes to parking lot design and/or additional information regarding such improvements that may include but not be limited to: • Defining an access easement over WMC property for access to Town of Vail parking spaces, • Evaluation of appropriate setbacks between the WMC's westerly property line and west edge of parking lot with regard to requirements for screening, stream health, and snow storage, and • Town Council's formal approval of changes to Lot 10. 3. Prior to implementing changes to parking management (shifting patient/guest parking to East Structure and employee parking to West Lot), WMC shall obtain or provide to town staff.• • Access permit approval from CDOT for interim South Frontage Road access improvements to both WMC and Town Hall site, • Town Council approval of improvements to Town Hall site, • Detailed design of interim access improvements, • Construction schedule demonstrating completion of improvements prior to November 1, 2015, • Plans for manual traffic control measures (if deemed necessary by the Town) until such time interim access improvements are in place, and • Plans for how parking changes will be implemented, to include but not limited to improved wayfinding on Campus and in immediate vicinity (road signs), outreach/education programs, role of valet/concierge, any physical improvements to East Structure. 4. WMC provides to town staff a lease for a minimum of 15 off-site parking spaces prior to the issuance of a building permit for the West Wing (to compensate for the 15 reduction to existing spaces from the re -design of the parking lot, until such time the East Wing is completed). 4��1 � 5. WMC provides staff with a lease for a minimum of 41 spaces prior to the issuance of a Temporary Certificate of Occupancy for the West Wing, (to compensate for the parking demand of the WW expansion, until such time the East Wing is completed) 6. WMC provides a construction management plan for review and approval by town staff prior to the issuance of building permit for the West Wing. 7. WMC provides a comprehensive roof plan as part of a DRB application depicting all rooftop mechanical devices and equipment and design features proposed to screen such devices and features. 8. WMC address outstanding Public Works comments prior to issuance of building permit: • Demonstrate valet parking conformance with Town Code and potential conflicts with valet spaces and truck turning movements. Any change to the number of valet parking spaces will directly affect the minimum number of required off- site parking spaces to be leased pursuant to Condition 4. • Provide a final drainage study, • Modify drainage plan to route clean groundwater (from de -watering system) separately from storm water. • Work with town staff to define the preferred location for the water quality vault. 9. WMC shall develop a plan for cleaning and restoring the bank of Middle Creek adjacent to the WMC site and proceed through the appropriate process for completion by November 1, 2015. 10. In conjunction with the Design Review Board application, the applicant shall provide a landscape plan that ensures the greatest amount of verticality and diversity amongst the plantings along West Meadow Drive so that the impact of bulk and mass to the neighborhood created by the West Wing expansion is adequately mitigated." Warren Campbell delivered his presentation per Staff's memo. Commissioner Kurz asked for details on the topic of mechanical screening. Campbell explained that the Code provisions for mechanical screen are in Title 14. Commissioner Rediker asked if screening is under the purview of the PEC. Campbell explained that the PEC should review the screening from a perspective of its impacts to the bulk, mass, and height of the structure and the DRB will review the materials and asthetics of the screening. Commissioner Rediker asked why some material in the applicant's memo was not included in Staff's memo. Campbell answered that it was in effort to avoid redundancy. Staff's memorandum spoke to those items of heightened importance and areas of concern, Rediker asked is all elements in the applicant's memo would be included in an approval. 4��1 � Campbell answered yes, it was apart of the applicant's submittal and would become a part of the "contract" if a CUP were approved. Kurz asked if ensuring the completion of all phases of construction was under the PEC's purview. Campbell answered no. He added that the Town Council was working on a Developer Agreement to address Commissioner Cartin asked where in town employee housing exists upon a General Use zoned property. Campbell stated that out that Buzzard Park out at the Public Works and at Vail Fire Station No. 2. In the past there were EHUs at the library and Fire Stations 1 and 3 had some accommodations for resident fire fighters. Commissioner Cartin asked what triggers would be in place to ensure development of the East Wing. Campbell answered that those incentives and triggers would be included in the developer agreement. Tom Braun then delivered an overview of the presentation on behalf of the applicant. Russ Sedmak, architect, then presented the details of the streetscape improvements on West Meadow Dr., the proposed west fagade, and the how architectural detailing impacts the mass and bulk. Commissioner Hopkins asked for clarification on the proposed materials for the west and north facades. Sedmak explained the various materials and suggested a stucco finish might be used on the north expansion in order to lighten it up as compared to the metal panels shown. Braun then discussed each of the proposed conditions, starting with employees housing mitigation. Braun stated that the applicant would comply and have a competent proposal at the next PEC meeting. Braun then discussed conditions two and three (parking & traffic), speaking to lot design and trip generation. Off-site leased spaces, the construction management plan, and Public Works' comments were then discussed. Stream health was the next topic. Braun mentioned a number of steps would occur in order to ensure stream health. Commissioner Martin asked what the net gain/loss of parking would be in the long-term. Braun and Campbell stated it would increase to approximately 600 spaces from approximatl;ey 250. Commissioner Kurz asked if the 50 foot stream setback (Gore Creek) should be applied here Campbell stated the 30 foot setback is what is currently codified for Middle Creek. Mery Lapin, resident of 232 West meadow Drive, addressed the PEC, speaking to stream health. Lapin felt the high-water mark was a more appropriate reference point for establishing a stream setback, rather than the stream centerline. He asked for more of a landscape buffer than what is being proposed. Lapin then spoke to the performance bond and the need for assurances that phases be completed. Lapin also spoke to the significance of Lot 10, the landscaping on Meadow Drive, and snow -melting the sidewalk. Lot 10 needs to remain publicly owned, although interim use for parking and staging he was comfortable with. He asked that PEC not give preferential treatment to VVMC. Then Lapin asked for clarification on parking and where visitors would park. Dan Reynolds, attorney representing the Corrigans, residents of 252 West Meadow Drive, reiterated his client's concern about the building setback along West Meadow Drive. His clients asked that the utility screening along West Meadow Drive be given the appropriate consideration. Jim Lamont, Vail HOA, asked Pam Hopkins for background on the use of Lot 10 as she might have some knowledge based upon her history with the area (Architect of the Vail Library). Commissioner Hopkins recollected that it was acquired after the construction of the library. Lamont state that his point was that Lot 10, however it is ultimately used, be screened with a wall so that the pedestrian experience would not be compromised by the proposed parking lot. Lamont then made some recommendations for landscaping along West Meadow Drive. He also reiterated the need for snow -melting the sidewalk along West Meadow Drive. Commissioner Hopkins spoke to the need to heat the sidewalks, preserve stream health, and introduce greater plant diversity for the landscaping. She asked how visitor parking was accommodated in the parking calculations. She thought there needed to be more of a nod to those arriving to the hospital by means other than car. Braun responded that he felt there may be some confusion between parking generation and parking management. The methodology contained within the VVMC MP accounted for visitor parking. Cartin spoke to the significance of employee housing mitigation and that perhaps the first condition should be modified to require some employee housing on site. Cartin spoke to the land exchange component and need to have foresight in regards to the development of the Evergreen site. He felt parking management during the sequencing of the redevelopment had been adequately addressed. Cartin asked for specifics on construction staging and where contracotrs would be parking. Braun said that the selected contractor was aware of the site constraints and was exploring options. Commissioner Cartin stated that he supported the idea presented by Public Works to locate the sand and oil separator in a location permitting several other West Meadow Drive inlets to be connected to the device. Relocation of the existing trees should be explored and the inclusion of significant landscaping to buffer the project needs to be discussed with the DRB. Commissioner Kurz felt the conditions proposed by staff were well thought out. He disagreed with Lamont's recommendation of a wall to screen parking. He suggested landscaping was more appropriate. He concluded by statin that he felt a finding could be made to mitigate employee housing off-site in its entirety. Commissioner Rediker generally agreed with the conditions set forth by Staff. He asked if the development plan was the same plan presented to Town Council. 4171 5 Campbell asked for clarification as he felt Commissioner Rediker may be referring to the development agreement being reviewed by Town Council. Braun then mentioned some of the points within the development agreement. Commissioner Rediker asked if a condition regarding the need to execute the developer agreement. Campbell and Braun felt it was already addressed within the current conditions. Rediker expressed concern about the 100% off-site employee housing mitigation. He asked Nina Timm, housing coordinator, her thoughts on whether the employee mitigation should occur off site. Nina Timm stated that that direction would come from the PEC pursuant to the Code and the findings the PEC would need to make to allow for off site mitigation. Commissioner Rediker asked about the ability to screen the electrical transformer along West Meadow Drive. Commissioner Martin asked what times the employee shift changes occurred at the hospital and was curious if they might be occurring at the same peak times of skier guest arrival and departure and if this might affect the plan to relocate the new front door to the South Frontage Road. Braun answered explaining that staff shift times occur befor the morning and afternoon peaks generated by skier traffic. Commissioner Martin agreed with Hopkins that the north -south pedestrian connection be heated when it comes in with the East Wing. Martin had hoped the west wing would be set farther back. Martin thought greater efforts were needed with regard to the materials selection and application to help break up the north facade. Commissioner Kurz asked about the straw waddles that have been discussed as an immediate improvement that could be implemented to help protect Middle Creek stream health. Campbell stated they are temporary installations until permanent improvements can be made. . Commissioner Pratt was shocked that heating the sidewalk was even a discussion point and felt that it should be a given. Regarding the stream setback, he was comfortable with what was being proposed in the interim. He added that the PEC will have the opportunity to discuss the final design of the parking lot in conjunction with the East Wing review and if the Evergreen land swap occurs and the Lionshead Redevelopment Master Plan requires amendment. He supported a finding that the employee housing be mitigated off-site. Pratt proposed a condition regarding the need to have the DRB review the landscaping with the goal of increasing the verticality of the proposed vegetation. Pratt then spoke to a concern with the parking spaces as stripped in the VVMC parking structure. He mentioned that he had asked Warren Campbell to visit the structure and ascertain compliance with parking space dimensions. Pratt asked if the west lot would have a control gate. Braun said, no, not in the short term, but would at the conclusion of the East Wing. The valet system currently in place would be used to prevent the general public from parking there to address Pratt's concern with poaching for skier parking. 4��1 � Pratt then asked how the proposed parking would be impacted if the land exchange did not occur. Pratt felt any screening for the parking would be the Town's obligation since Lot 10 is owned by the TOV. Campbell reported out to the Commission that he had visited the parking structure at the request of Commissioner Pratt. He stated that there were a number of non-compliant parking spaces. Many were approximately 6 inches short of compliant widths. He suggested that smaller parking spaces be signed as compact spaces. Commissioner Cartin suggested that a valet solution may be appropriate for the garage parking as well. Commissioner Rediker asked if parking space standards are laid out in the Town Code. Campbell stated that the dimensions are contained within the Code. Commissioner Rediker asked if the conditions need to speak to the parking space standards that are called for in the Town Code. Braun proposed an assessment of the existing parking space dimensions. Commissioner Pratt stated that a resolution and discussion of the minutia was not necessary so long as all parties would look into solutions as the parking can become tight within the structure. The Commission agreed that staff and the applicant could resolve the parking space concerns within the structure as it would be an interim situation that would be eliminated with the East Wing.. 3. Approval of March 9, 2015 minutes MOTION: Kurz SECOND: Cleveland VOTE: 7-0-0 4. Information Update 5. Adjournment MOTION: Kurz SECOND: Cartin VOTE: 6-0-0 (Cleveland absent) The applications and information about the proposals are available for public inspection during regular office hours at the Town of Vail Community Development Department, 75 South Frontage Road. The public is invited to attend the project orientation and the site visits that precede the public hearing in the Town of Vail Community Development Department. Times and order of items are approximate, subject to change, and cannot be relied upon to determine at what time the Planning and Environmental Commission will consider an item. Please call (970) 479-2138 for additional information. Sign language interpretation is available upon request with 24-hour notification. Please call (970) 479-2356, Telephone for the Hearing Impaired, for information. Community Development Department Published March 20, 2015 in the Vail Daily. 4r7W1 7 TOWN OF VAIN VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: April 7, 2015 ITEM/TOPIC: Proposed expansion of Golden Peak training and competition venues and SSCV Clubhouse re -development. PRESENTER(S): Aldo Radamus, Executive Director of Ski and Snowboard Club Vail BACKGROUND: The expansion of Golden Peak terrain for training and competition has been contemplated for more than 30 years. What was once a "like to have" has become a ,'must have" due to the growth in the club and increased displacement of the kids for events such as the Burton Open. The clubhouse at the base of Golden Peak served just over one hundred kids when the second floor was added in 1986. Today, more than 600 kids and over one hundred coaches and support staff utilize the building as the base for Ski & Snowboard Club Vail's operations. ATTACHMENTS: SSCV Memorandum 4/7/2015 Memorandum Vail Town Council April 7, 2015 Ski and Snowboard Club Vail (SSCV) is the oldest 501(c)3 non-profit charitable organization in the Vail Valley. Founded in 1964, the club's mission is: "Inspiring Character Growth and Excellence" in the more than 650 kids who participate in snow sports programs in Alpine and Nordic Racing, Freeskiing, Freestyle and Snowboard. SSCV is proposing to expand Golden Peak training and competition venues and is re -developing its clubhouse. The expansion of Golden Peak terrain for training and competition has been contemplated for more than 30 years. What was once a "like to have" has become a "must have" due to the growth in the club and increased displacement of the kids for events such as the Burton Open. The project was proposed by Vail Resorts (VR) to the United States Forest Service (USFS) on June 23, 2014 and was formally accepted on March 27, 2015 initiating the review process. In 2009 SSCV in partnership with VR and with the approval of the USFS invested $3M to upgrade the snowmaking system on Golden Peak and improve safety installations. This allowed an early season training venue to be created resulting in significant benefits to the Town of Vail. Over the six seasons of its operation by SSCV, the Early Season Training program has grown considerably and brought in thousands of guests who have spent an estimated $7M to $7.5M in the Town of Vail during November and early December. Currently, the Early Season Training program records 8,500 to 9,000 skier visits. With additional attendees including support personnel, parents and families, the total visits number 11,500 to 12,000. Using information provided by the guests, we estimate that 3/4 of the visitors using the venue also stay in the Town of Vail for the duration of their training. SSCV has collected additional data and utilized expertise from outside professionals at Economic & Planning Systems to estimate that the average visitor spending per day for lodging, food and retail in the Town of Vail is $167. Additionally, while a smaller portion of spending, the visitors that train in Vail but stay outside the town spend approximately $20 a day in Vail. Therefore in a typical season, this results in spending with lodging hosts, restaurants, grocery stores and retail in the Town of Vail of nearly $1.5 million. 4/7/2015 SSCV has the chance with the proposed Gold Peak expansion to further increase the scope and resulting advantages to the community. The proposed Gold Peak expansion, which is estimated to cost $3.5M to $6M (depending on which features are approved and funded), will provide even more benefits to the Town of Vail and its constituents. The proposed expansion would increase the availability of Alpine terrain to enable full length Downhill and Super G training along with additional space for Giant Slalom and Slalom. FIS approved venues will allow for international competitions to be calendared in all Alpine disciplines. Freestyle, Freesking, Snowboard and Nordic also gain terrain attracting a new demographic of early season visitors. With this expansion, Golden Peak will become the premier early season training venue in the world attracting an estimated 50% more visitors resulting in an additional $750K or more of annual spending in the Town of Vail. Built in 1977 and added on to in 1986 the SSCV Clubhouse will be re -developed. The clubhouse at the base of Golden Peak served just over one hundred kids when the second floor was added in 1986. Today, more than 600 kids and over one hundred coaches and support staff utilize the building as the base for Ski & Snowboard Club Vail's operations. Through a generous donation of land from Vail Resorts, SSCV dedicated its clubhouse in December of 1977 "to all youth who enter here in the pursuit of excellence in the sport of ski racing". With the continued growth of the community and the addition of snow sports programs to include all of the Olympic sports for which the resort and community have facilities, the 6,000 square foot clubhouse is grossly inadequate. Plans call for an increase in club space to over 20,000 square feet to serve the needs of the children of the community. Funded by the sale of 10,000 square feet residential real estate in the form of up to two exclusive residences, donations will not be sought. Pre -sale of at least one residence is a pre -requisite for the re- development to commence. A community fixture. From the beginning, Ski Club Vail has been at the heart and soul of the community. Over its more than 50 years, SSCV has served 10,000 of our children by providing not only a place where dreams are fulfilled but where character, courage and commitment are developed. With the continued support of the Town of Vail, Vail Resorts and the community SSCV will continue to flourish and serve the children of Vail's citizens. 4/7/2015 TOWN OF VAIN VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: April 7, 2015 ITEM/TOPIC: Employee Housing - Fees in Lieu PRESENTER(S): Nina Timm, Senior Housing Coordinator ACTION REQUESTED OF COUNCIL: Staff is requesting the Vail Town Council provide direction on the Town of Vail's target households for fees in lieu dollars from employee housing mitigation. BACKGROUND: At the February 17, 2015 Vail Town Council work session, the Town Council requested a follow-up work session to discuss how the Town of Vail calculates its annual fees in lieu amounts for mitigation of employee housing. STAFF RECOMMENDATION: Staff recommends the Vail Town Council continue to utilize the market affordability gap methodology and averaging it with the previous two-year actual amounts. Staff also recommends amending any of the variables in the calculation methodology as a sound means to adjust the fees in lieu amount in an appropriate way to meet the housing needs or affordability gap of the Town's target households. ATTACHMENTS: Staff Memorandum 4/7/2015 WIWI Memorandum To: From: Date: Subject Vail Town Council Community Development Department April 7, 2015 Employee Housing - Fees in Lieu Calculation INTRODUCTION At the February 17, 2015 Vail Town Council work session, the Town Council requested a follow-up work session to discuss how the Town of Vail (the "Town") calculates its annual fees in lieu amounts for mitigation of employee housing impacts. The following memo discusses the Town's fees in lieu methodology, how other communities calculate their fees in lieu for their Commercial Linkage and/or Inclusionary Zoning as well as variables the Town Council may adjust to ensure the fees in lieu collected reflect the affordability gap for the Town's target households. Staff is requesting the Town Council provide direction on which households are to be housed with fees in lieu money. BACKGROUND In 2007, with the adoption of Commercial Linkage (12-23, Vail Town Code) and Inclusionary Zoning (12-24, Vail Town Code), the Town adopted a methodology for calculating the Town's annual fees in lieu amount for each employee to be housed as well as per square foot to be deed restricted. The fees in lieu amount is to be established annually by the Vail Town Council. Fees in lieu is one of five methods of mitigation for Commercial Linkage and Inclusionary Zoning. The Town adopted the Employee Housing Unit Deed Restriction Exchange Program (12-13-5, Vail Town Code) in 2009 and amended it in 2011. The amendment allows for the payment of fees in lieu to be utilized for any proposed Employee Housing Unit Deed Restriction Exchange. Per the Employee Housing Unit Deed Restriction Exchange Program, when an employee housing unit (EHU) deed restriction requires the EHU to be occupied by an employee the fees in lieu amount is multiplied two or three times based on the location of the existing EHU. 4/7/2015 III. CURRENT FEES IN LIEU CALCULATION The fees in lieu amount is to be established annually by the Vail Town Council. The amount is intended to bridge the gap between what a two -person household earning 120% of Eagle County Area Median Income (AMI) can afford to purchase and the median price of an 825 square foot home in Vail (i.e., the affordability gap). • An administrative fee is added to the calculated affordability gap. • The fees in lieu amount is set by averaging the current year's gap with the two prior year's actual fees in lieu amount. Fee in Lieu Calculation Formula 120% Area Median Income (2 -person household)* $ Affordable Monthly Housing Payment $ Property Taxes/Insurance/HOA (20% of Housing Payment) $ Mortgage Payment $ Maximum Mortgage Amount $ Affordable Purchase Price $ Square Feet of Unit 825 201X Median Price per Square Foot (all units)** $ Cost per Unit $ Affordability Gap/Payment per Unit in Lieu $ ***Assumes 5% down, 5.5% interest for 30 years. Gap per Employee (1.5 emps/household on average) $ 201X Gap per Employee (not averaged) $ 201X Gap per Employee (not averaged) $ Administrative Fee per Employee $3,000 Fee per Square Foot per Employee $ 201X Fee per Square Foot per Employee (not averaged) $ 201X Fee per Square Foot per Employee (not averaged) $ Administrative Fee per Square Foot per Employee $3.65 Fee in Lieu per Employee $*** Fee in Lieu per Square Foot $ (Note — these figures to be established annually by the Vail Town Council) * As published by the US Department of Housing and Urban Development ** Calculated using 201 X Eagle County Assessor's Data Base data *** Rounded to the nearest dollar Town of Vail 4/7/2015 Page 2 Area Median Income has not changed substantially over the years. The chart below shows the annual earnings for a two -person household earning 120% of AMI. Eagle County 120% AMI for a 2 -Person Household $85,000$83,100 $81.600 $83,700 $81.600 $83,520 $83,460 $80,000 $76,800 $77 $75,000 $70,000 2006 2007 2008 2009 2010 2011 2012 2013 2014 Year Source: US Dept. of Housing and Urban Development While AMI has remained relatively flat the median price per square foot for residential real estate sold in Vail has fluctuated in the past 8 years. Removing 2008, as an outlier, the average median price per square foot from 2006 to 2014 was $514. $1,000 $800 $600 $400 $200 $0 Vail's Median Price / Square Foot For All Residential Real Estate Sold 2006 2007 2008 $503 $596 2009 2010 Year M.I 2011 2012 2013 2014 Source: Eagle County Assessor's Data Using the Town's current methodology and assumptions for calculating the fees in lieu amount, the 2015 fees in lieu calculation result in an affordability gap of $74,150 per employee to be housed or $134.82 per square foot. The two charts below show the adopted fees in lieu amount per year for each employee to be housed and per square foot. The 2014 amount shown was not adopted by the Town Council, consequently the 2013 fees in lieu amounts have continued to be used for fees in lieu calculations and payments. The 2015 fees in lieu amounts shown reflect the variables and assumptions that have historically been used by the Town in calculating the fees in lieu amounts as well as being averaged with the two previous years. Town of Vail 4/7/2015 Page 3 $400,000 $300,000 $200,000 $100,000 $0 Annual Town of Vail Fee in Lieu Per Employee $329,206 1298 $74,481 $51,800 $77,150 2007 2008 2009 2010 2011 2012 2013 2014 2015 Year - in 2010 the Town adopted a 3 -year average Annual Town of Vail Fee in Lieu per Square Foot $500 $398.65 $400 $301.65 $300 $236.65 $240.65 $200 $137.65 $134.65 $138.65 $100 — $0 2007 2008 2009 2010 2011 2012 2013 2014 2015 Year - in 2010 the Town adopted a 3 -year average IV. ADOPTED FEES IN LIEU VARIABLES Town of Vail assumes the following variables in the fees in lieu calculation: • Income for a two -person household earning 120% of AMI • 825 square foot unit • Administrative fee of $3,000 per employee or $3.65 per square foot • 5% down payment and a 30 -year mortgage interest rate of 5.5% • 1.5 employees per unit V. CALCULATION METHODOLOGIES USED IN OTHER COMMUNITIES Following is a chart showing communities using the market affordability gap methodology and the variables they assume in their calculation. Town of Vail 4/7/2015 Page 4 Community AMI to be Range Target Size of Unit Administrative Fee Served Point $3,000 per employee or Vail 120% AMI Max 825 Sq Ft $3.65 per sq ft Pitkin County <_80% AMI Mid Point 800 Sq Ft 15% 81%-120% Mid Point 1,000 Sq Ft 15% *Aspen/ 121%-160% Mid Point 1,200 Sq Ft 15% 161%-200% Mid Point 1,400 Sq Ft 15% Town of Crested Butte <_80% AMI Mid Point 800 Sq Ft None 81%-120% Mid Point 900 Sq Ft None Mount Crested Butte <_80% AMI Mid Point 800 Sq Ft None 120% Mid Point 1,100 Sq Ft None Eagle County 100% AMI Max 1,126 Sq Ft 25% VI. OPTIONS FOR CHANGING FEES IN LIEU CALCULATION The Town's methodology for calculating the fees in lieu amount include a number of variables that may be adjusted to reflect the market affordability gap for the Town's target households. Listed below are the variables included in the Town's calculation methodology and the variables that many communities have adjusted to reflect the needs their target households. For instance, if the Town Council believes 120% AMI is the appropriate income target it may be appropriate to increase the size of unit assumed in the calculation. • Adjust AMI to be Housed By adjusting the AMI to be housed from 120% to 80% AMI the fee in lieu amount calculated in 2015 would increase $70,700 per employee or $128.54 per square foot. Targeting 80% AMI is more reflective of the service industry jobs that typically exist within the Town of Vail. The calculated gaps below do not include an administrative fee or averaging. *Based on 30% of gross income spent on housing. Town of Vail 4/7/2015 Page 5 • Adjust the Size of Unit Communities that have established fees in lieu amounts based on AMI ranges also adjust the size of the unit associated with the AMI ranges. As household income increases so typically does the size of the unit they live in. If the Town maintains a target AMI of 120% it may be appropriate to adjust the unit size from 825 square feet. Communities targeting higher AMIs typically use a unit size of approximately 1,100 square feet, reflecting the increased expectations and space requirements of households earning more money. Two -Person Household Earning 120% AMI 71 EmployeeSize of Unit Gap per .. 825 $74,150 $134.82 1,000 $133,533 $200.30 1,100 $167,467 $228.36 The gaps shown above do not include an administrative fee or averaging. • Adjust the Administrative Fee The Town of Vail charges an administrative fee of $3.65 per square foot or $3,000 per employee to be housed. Based on the obligation the Town assumes to provide new deed restricted employee housing, with the acceptance of fees in lieu of providing the requisite employee housing, it may be appropriate to adjust the Town's administrative fee. The Town has not adjusted its administrative fee since it was established in 2007. • Remove the Averaging Provision In 2010, the Town of Vail amended the calculation methodology for fees in lieu to include a provision that averages the current year's actual fees in lieu with the two previous year's actual fees in lieu. The averaging was requested by property owners who were looking for greater predictability or less volatility from year to year in the fees in lieu amount. Town of Vail 4/7/2015 Page 6 The following chart shows how averaging has impacted the fees in lieu amounts adopted by the Town since averaging was established in 2010. Year Fee in Lieu per Employee Fee in Lieu per .. averaged Square Foot Fee in Lieu per .. 2015 $77,150 $61,017 $138.65 $112.65 $61,050 $51,800 $109.65 $92.65 $44,850 $74,481 $79.65 $134.65 $49,500 $84,298 $88.65 $137.65 $126,094 $177,533 $232.65 $240.65 $74,299 $189,990 $90.65 $236.65 ' $329,206 n/a $398.65 n/a $166,464 n/a $301.65 n/a $131,385 n/a $236.65 n/a • DEVELOPMENT COST AFFORDABILITY GAP METHODOLOGY The Town of Telluride, Colorado and Blaine County, Idaho use the development cost affordability gap methodology. In neither location has the fee been updated regularly, to some extent, based on the complexity of quantifying the development cost variables. The Town of Telluride combines the cost of developing affordable housing with the market price of vacant land and then compares the sum to the affordable price. There is an adjustment for the average floor area ratio of affordable projects to determine the actual land costs for affordable housing. Blaine County's fees in lieu amount is based on the gap between the cost to develop affordable housing and the price that is affordable for targeted households. Summit County is currently working to negotiate a development cost affordability gap amount per employee with the owners of the Copper Mountain Planned Unit Development. The variability in construction costs/values and land costs by location have proven to be time consuming and difficult to quantify resulting in difficulties establishing accurate fees in lieu amounts. Per a December 2012 report prepared by RRC Associates, Inc. and Rees Consulting, Inc. for the City of Aspen, Pitkin County and the Aspen/Pitkin County Housing Authority the development cost affordability gap methodology can be problematic for the following reasons: the development cost affordability gap is not reflective of current costs. Affordable housing projects are not built every year and historical costs must be updated using multiple assumptions on changes in land, design and construction costs Town of Vail 4/7/2015 Page 7 in order to be kept up to date; it increases the fluctuation in fees in lieu amounts. The market price of housing has gone up and down in recent years but the changes have been less than the differences in the price of affordable housing construction; and calculating fees on the cost of public -sector construction of affordable units might under - represent the real cost to produce units. VII. STAFF RECOMMENDATION Staff recommends the Vail Town Council continue to utilize the market affordability gap methodology and averaging it with the previous two-year actual amounts for the following reasons: • The data is readily available and transparent. • Reflects changes in land and construction cost since they adjust to market conditions. • It has been tested legally in Colorado and found to be reasonable and sound. • Averaging the fees amount over three years provides property owners with greater predictability and less volatility in any fees that would be owed. Staff recommends amending any of the variables in the calculation methodology as a sound means to adjust the fees in lieu amount in an appropriate way to meet the housing needs or affordability gap of the Town's target households. VIII. ACTION REQUESTED OF TOWN COUNCIL Provide direction on the Town's target households for fee in lieu dollars. With this direction staff will return to Town Council with options for amending the fees in lieu calculations to bridge the affordability gap of the Town's target households. • Is 120% AMI the Town's target households for fees in lieu dollars? o If not, what AMI should the fees in lieu target? • If the target AMI is amended, should the size of unit be amended? • Are the current administration fees adequate for the obligation being assumed by the Town with acceptance of fees in lieu? • Are the benefits of averaging the fee over three years sufficient to maintain the averaging requirement? • Should the development cost affordability gap method be used by the Town? Town of Vail 4/7/2015 Page 8 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: April 7, 2015 ITEM/TOPIC: Information Update: 1) February 2015 Sales Tax Memorandum 2) March 2015 Revenue Highlights ATTACHMENTS: February 2015 Sales Tax Memorandum April 2015 Revenue Highlights 4/7/2015 ►owx of vn' 1[1 MEMORANDUM March 30, 2015 To: Vail Town Council Stan Zemler Pam Brandmeyer Kathleen Halloran From: Sally Lorton Re: February Sales Tax I estimate Vail will collect another $63,000 in February sales tax to bring collections to $3,586,776. If so, February will be down .9% or $33,328 from budget and up 3.1 % or $109,357 from February 2014. Ski season (November — February) will be up 5.9% or $671,860 from the 13/14 season. 4/7/2015 Month 2005 2006 2007 2008 2009 Town of Vail Sales Tax Worksheet 3/30/2015 2010 2011 2012 2013 2014 Budget % Change % Change 2015 Budget from from Collections Variance 2014 Budget January 2,275,967 2,597,985 2,783,306 2,976,655 2,619,673 2,564,383 2,795,688 2,855,524 3,145,620 3,483,245 3,525,333 3,635,113 109,780 4.36% 3.11% February 2,429,377 2,527,130 2,718,643 3,071,615 2,588,889 2,577,360 2,803,136 2,994,580 3,267,351 3,477,419 3,620,104 3,523,776 (96,328) 1.33% -2.66% Total 4,705,344 5,125,115 5,501,949 6,048,270 5,208,562 5,141,743 5,598,824 5,850,104 6,412,971 6,960,664 7,145,437 7,158,889 13,452 2.85% 0.19% March 2,785,101 2,852,954 2,986,446 3,327,304 2,504,567 2,685,004 3,143,418 3,185,859 3,650,157 3,788,185 3,949,005 April 915,554 1,280,324 1,330,740 1,098,918 1,235,941 1,156,934 1,191,690 1,183,087 1,069,186 1,280,641 1,313,158 May 458,770 449,283 545,874 622,103 516,150 421,925 473,292 487,739 563,602 607,729 616,645 June 834,913 805,362 953,017 918,061 717,233 873,765 895,951 963,143 1,023,801 1,153,247 1,167,182 July 1,166,183 1,255,243 1,265,781 1,397,842 1,121,860 1,228,767 1,481,329 1,573,499 1,654,161 1,829,102 1,879,577 August 993,985 1,055,614 1,162,746 1,349,795 1,068,391 1,147,352 1,310,471 1,380,710 1,507,048 1,674,813 1,695,885 September 795,807 832,549 908,318 834,569 753,754 761,425 889,945 978,037 994,135 1,054,015 1,124,778 October 566,173 614,396 688,519 662,767 581,033 594,362 623,420 644,577 755,133 752,295 799,096 November 713,117 799,582 747,877 719,109 651,873 701,075 788,430 825,873 947,627 962,344 1,016,057 December 2,549,032 2,771,258 2,821,871 2,652,628 2,553,974 2,963,763 3,184,645 2,973,826 3,422,178 3,818,096 3,779,180 Total 16,483,979 17,841,680 18,913,138 19,631,366 16,913,338 17,676,115 19,581,415 20,046,454 21,999,999 23,881,131 24,486,000 4/7/2015 TOWN OF VAIL REVENUE HIGHLIGHTS March 1, 2015 Sales Tax January collections are still being recorded as of the time of this report. We hope to have final number for Council meeting March 2nd Real Estate Transfer Tax (RETT) RETT collections through February 25 total $627,481 down 9.3% from this time last year. The annual 2015 RETT budget currently totals $5,670,000. Construction Use Tax Use Tax collections through February total $75,286 compared to $19,318 from this time last year. The annual budget totals $1.8 million. Parking Revenue Season to date: Pass sales from November through February 25 total $746,921, up 7.7% from prior winter season. Daily sales from the parking structures from November through February 25 total approximately $2.6 million, up 16.5% from the prior winter season. 4/7/201r) - TOWN OF VAIN VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: April 7, 2015 ITEM/TOPIC: Matters from the Mayor, Council and Committee Reports 4/7/2015 Towx of vn' 1[1 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: April 7, 2015 ITEM/TOPIC: Executive Session, pursuant to: 1) C.R.S. §24-6-402(4)(a)(b)(e) - to discuss the purchase, acquisition, lease, transfer, or sale of property interests; to receive legal advice on specific legal questions; and to determine positions, develop a strategy and instruct negotiators, regarding: Vail Village Inn Phase V, unit number 2; and negotiations concerning agreement with Destimetrics. 2) C.R.S. §24-6-402(4)(d) - to discuss specialized details of security arrangements or investigations. PRESENTER(S): Matt Mire, Town Attorney 4/7/2015 TOWN OF VAIN VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: April 7, 2015 ITEM/TOPIC: Adjournment (4:15 pm) NOTE: UPCOMING MEETING TOPICS AND ESTIMATED TIMEFRAMES BELOW (ALL ARE APPROXIMATE DATES AND TIMES AND SUBJECT TO CHANGE) THE NEXT REGULAR VAIL TOWN COUNCIL MEETING WORK SESSION WILL BEGIN AT APPROXIMATELY 12:30 P.M. (or TBD), TUESDAY, APRIL 21, 2015 IN THE VAIL TOWN COUNCIL CHAMBERS. Ongoing agenda items DRB/PEC updates WS - 15 min.; Information Updates Attachments: WS - 15 min.; Executive Session items: 30 min.; Consent Agenda: 5 min.; Town Manager Report: 5 min. Future agenda items: 1-70 Underpass Project Costs Estimates - 4/21 & 5/5 2015 FIS Alpine World Ski Championships Recap - 4/21 Lionshead Skate Park Update - 4/21 Vail Municipal Site Redevelopment - 4/21 Community Contributions: Tier IV Criteria Revisions Proposal from CSE 4/21 Peer City Tour Planning - 5/5 US Open Burton Recap - 5/19 EGE Air Alliance Update - 6/16 Review Standards for holiday lights (when to turn on/off) - May/June CIRSA Charter Review - May/June Proposed future agenda items Cleanup Title 12, zoning amendments Fee Schedule Revisions TIF Update 4/7/2015