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HomeMy WebLinkAbout2015-04-21 Agenda and Supporting Documentation Town Council Regular MeetingVAIL TOWN COUNCIL REGULAR MEETING AGENDA VAIL TOWN COUNCIL CHAMBERS 75 S. Frontage Road W. Vail, CO 81657 6:00 P.M., APRIL 21, 2015 ruwx OF va' ii> NOTE: Times of items are approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. ITEM/TOPIC: 2015 FIS Alpine World Ski Championships Wrap Up (30 min.) PRESENTER(S): Ceil Folz, Vail Valley Foundation ACTION REQUESTED OF COUNCIL: Listen to the presentation, ask questions and make a recommendation to approve or approve with conditions the release of the final payment to the Vail Valley Foundation. BACKGROUND: The Vail Valley Foundation is giving the final presentation to the Vail Town Council recapping the attendance, demographics of spectators, television exposure, marketing and PR exposure, occupancy rates, and value received for expenditures by the Town of Vail to the 2015 FIS Alpine World Ski Championships. 2. ITEM/TOPIC: Citizen Participation (10 min. ) 3. ITEM/TOPIC: Consent Agenda: 1) Resolution No. 10, Series of 2015, A Resolution Approving an Intergovernmental Agreement (the "IGA") Between the Town of Vail and the Eagle River Water and Sanitation District (the "District") for the Covered Bridge Project; and Setting Forth Details in Regard Thereto 2) Minutes from March 3, 2015 3) Minutes from March 17, 2015 (5 min. ) 4. ITEM/TOPIC: Appointment to Design Review Board (DRB) (5 min. ) PRESENTER(S): Patty McKenny, Town Clerk ACTION REQUESTED OF COUNCIL: Town Council to make final appointment of candidate to serve as fifth member on the Design Review Board. 5. ITEM/TOPIC: Any Action as a Result of Executive Session (5 min. ) BACKGROUND: This agenda item has been added to the regular meeting agenda in order to allow for any official action required as a result of the executive session. 6• ITEM/TOPIC: Town Manager's Report 1) Intermountain Fuels Reduction Project Memorandum - Vail Fire Department (5 min. ) 4/21/2015 7. ITEM/TOPIC: Lionshead Structure Permanent Skatepark Update Town Council is asked to consider and give direction on the three items relating to the Lionshead Skatepark. 1.Approve the Lionshead Parking Structure proposed site as the location for a permanent skatepark in Vail. 2.Approve an overall project budget for the construction of a permanent skatepark of $1,550,000 to be included in the next supplemental budget. 3.Award the contract for the design portion of the Design/Build skatepark contract to California Skateparks in the amount of $83,500. (45 min. ) PRESENTER(S): Todd Oppenheimer, Town Landscape Architect; Chad Young, Vail Recreation District Representative; Cameron Chaney, Skatepark Committee Member; Mike Dunlap, Skatepark Committee Member ACTION REQUESTED OF COUNCIL: Council is requested to take action on the three items presented. BACKGROUND: Town Council discussed the feasibility and potential budgets of a permanent skatepark in the proposed site of the Lionshead Parking Structure and directed staff to continue refining preliminary skatepark design, solicit proposals from qualified skatepark contractors and investigate the project for ramifications related to the possibility of adding a 4th deck to the garage, in addition to any other issues that may prevent the project from moving forward at this time. STAFF RECOMMENDATION: Staff recommends Council approve the three items as presented. 8. ITEM/TOPIC: 2014 Year-end Investment Report (10 min.) PRESENTER(S): Kathleen Halloran, Finance Director ACTION REQUESTED OF COUNCIL: No formal action requested - informational only BACKGROUND: Section 2-2-8 of the Town Code requires an annual presentation of the town's investment report, which is also provided as a written report each quarter. This agenda item is a presentation of the town's investment report as of December 31, 2014. STAFF RECOMMENDATION: None. 9. ITEM/TOPIC: Second Reading of Ordinance No. 5, Series 2015 an Ordinance making budget adjustments to the Town of Vail General Fund, Capital Projects Fund, Real Estate Transfer Tax Fund, Heavy Equipment Fund and Timber Ridge Enterprise Fund. (10 min.) PRESENTER(S): Kathleen Halloran, Finance Director ACTION REQUESTED OF COUNCIL: Approve or Approve with amendments Ordinance No. 5, Series 2015 BACKGROUND: Please 4640M& memo STAFF RECOMMENDATION: Approve or approve with amendments Ordinance No. 5, Series 2015 10. ITEM/TOPIC: Adjournment (8:00 pm) 4/21/2015 TOWN OF VAIN VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: April 21, 2015 ITEM/TOPIC: 2015 FIS Alpine World Ski Championships Wrap Up PRESENTER(S): Ceil Folz, Vail Valley Foundation ACTION REQUESTED OF COUNCIL: Listen to the presentation, ask questions and make a recommendation to approve or approve with conditions the release of the final payment to the Vail Valley Foundation. BACKGROUND: The Vail Valley Foundation is giving the final presentation to the Vail Town Council recapping the attendance, demographics of spectators, television exposure, marketing and PR exposure, occupancy rates, and value received for expenditures by the Town of Vail to the 2015 FIS Alpine World Ski Championships. ATTACHMENTS: TOV 2015 Wrap Up 4/21/2015 92 VAIL- BEAVER CREEK plfl!serfted by Audi Vorsprung durch Technik TOWN OF vaiCs RECAP 01 7A L-A �l IL 11L I 1 ■ RECAP VIDEO ���Unprecedented attendance for ski racing in the U.S. Unmatched television production quality for the sport worldwide 40.1 million social media impressions since February1 #Vail2015 trended as a top 10 topic on Twitter Athlete participation from 68 nations W4 More than 1,200 accredited media covering the event onsite 11111119 Nearly 70 billion PR impressions Occupancy rates of roughly 95% on weekends throughout �'■ the Vail Valley during the event window 4/21/2015 More than 2,200 volunteers and 175,000 volunteer hours awl C VAIL•SEAlVER GREEK & '9_ 1 V 2 - ... Or T r UNMATCHED TELEVISION PRODUCTION QUALITY HDTV coverage with 5.1 Dolby surround sound, 200 camera positions to cover all events, two CAMCATS and five hyper motion cameras RECORD BREAKING COVERAGE 800 million+ viewers worldwide More than 25 hours of domestic coverage Record audiences in Austria, Switzerland, Germany, UK, Scandinavia and USA Vail Resorts, USSA, Malen PR Summer 2014 - 2015 No. of Clips: 69,209,544,862 Yantis PR, Angelika $127,227,400 42,808 Hermann -Meir PR, High impressions View Communications KUSA, OnTheSnow, CDOT, DIGITAL DISPLAY 2014-2015 16,267 clicks Avg. CTR 15.8%; Denver Post, Around the $128,043.50 8,274,351 impressions Rings, SkiOnline, Vail Daily, Vail Resorts 2,884,067 web page SOCIAL, MOBILE, views, 38,632 app Wrecking Ball (web APP, WEBSITE & 2013-2015 downloads, 4 social 43.1 M total impressions developer), Mailchimp, $330,140 EMAIL channels ResortApp 112,744 SIA, Colorado Ski & EVENTS/ Summer 2014 — Feb Booth presence Snowboard Expo , Soelden TRADESHOWS 2015 hosted events attendees World Cup, U.S. Ski Team, $1,127.44 VVF Airport installations, TIGA Advertising, Denver Fall/Winter International Airport Design OUT OF HOME 2014-15 digital and static 4,554,303 impressions Board, VISIT DENVER, Vail billboards $22,771.50 Resorts, Art of Winter 4/21/2015 TOTAL Impressions: 70,146,186,260 TOTAL Media Value: $167,573,894 SURVEY RESULTS Estimated attendance overall = 220,000+ ""Wp ar•: r**.8 _ . l . _ all c • Ir .. ti '4 r 10�- � �► �, � �,, � fir.`, �: ,� - ',� �. _ �,. �t r r. gale rs f. V Nation:- anthem of i I ■ SURVEY RESULTS Top Countries of Fans: Canada, Mexico, Austria, England.and France of � y -.7 „�,,,,�,.��....�,�,"'�. amu:• ,. � i 7� a li ! 'Colo ifdrens Chorale ^ r Nation hem of Austria sung b V « i Auskri ung by Caiarada Child ns Chorale " a �� ■��� ` i v %-inkf ♦ J" SFJ ' �- ■may'+� �f t ii J ff l'y� TT es...l ■T# .. w gale rs f. V Nation:- anthem of i I ■ SURVEY RESULTS Top Countries of Fans: Canada, Mexico, Austria, England.and France of � y -.7 „�,,,,�,.��....�,�,"'�. amu:• ,. � i 7� a li ! 'Colo ifdrens Chorale ^ r Nation hem of Austria sung b V « i Auskri ung by Caiarada Child ns Chorale " a �� ■��� ` i v %-inkf ♦ J" SFJ ' �- ■may'+� �f t ii J ff l'y� TT es...l ■T# .. SURVEY RESULTS Averag'e Night..4"'Stay"ed6 7' 1e T SURVEY RESULTS -9 CaLten �� -zap dees bro=_ught children tSl 2. 9 1w I0 _..... - - - _ 2015 FIS Alpine World Championships - Age Categories s,Does not induct e ch1Idren 18) 02015 Weighted average age of respon dents — 40.7 Average,age aF children {: 18 - 9.1 dim 16-20 21-24 25-34 35-4-4 45-34 55-SPAUMPOR 64 9 _] 5'+ SURVEY RESULTS r;ik -..& 4p 1. C/ 'I,"- Average Age = 40.7 � 51 %M-ale4','49,1,-,, c-r-Femcl"je W' - N Attribute Satisfaction 2015 FIS Alpine World Championships - Event Attribute Satisfaction Ratings ■ % Rated a'a' of 5' Race ■ W Rated a'4' frr' S' Apres ♦ mean Rating Race ■ Mean Rating Apres 5.0 4.7 *4 7 4-7 0 4.6 4-5 4.4 4-� 4-5 -5 4.6 ■ 4-6 4-764- '6 ".5 47�.gsW �s7^] 9,3%94%�4% 95% 4.2 4.094.1 96W 95 4.0 8946 Sfi4�P RS9P,� 78%79fFo- 3Ei9fi 3.5 13.0 0 2.5 overall Overall Abilitytoview Availabilityof Availabilitrof qualitycrffoowd Accesstothe Experience satiffactirn so the races seating food & & beverages sue far beverages [AFP4lP04811 w Parking quality of the non -race entertai nment 2.0 1.5 1.0 SURVEY RESULTS 41 ge n ce.f r - r ef e re nce#cm I 5-bcmx-cp4 5-00 17 2. 3. 4. 7. The Fans Weather Television Quality & Distribution Festival Teamwork between Partners Venues Transportation 8. Volunteers 9. Races 10. USA GOLD 4/21/2015 92I C VaiL•6EAVER CREEK L _ 1 :=f - VA MIKAELAS VIEW ���tr� THANK YOU TOWN OF VAIL! _ t • Iil alrgr,��, oji ? .0.. "�". ��,+�"�� +... �� f ' , ��r'R� CdS• r U � � ,r 'tr *RwT7 � - �M•i r �i;_ i �' *... rXj �..,.r ,r g'►.LA' ra r .,y i ,I� ,V y t�. '14rw LiQLlI e�ew Q «.o CEM I Y, e MOLY DEICHMANN DEICHMANN - ® •J.LIN�`ER� 9auaic+a \,Ly,JL/ MOLY ® \\ " Hr..,•.n --F LL--AudiGMDl�'�� i ae • -r- Die 1T M1 r"7 - .AW'— - r '•z: OWN Yr +' �t yl , -� , ,r� VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: April 21, 2015 ITEM/TOPIC: Citizen Participation 4/21/2015 TOWN OF VAIN Towx of vn' 1[1 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: April 21, 2015 ITEM/TOPIC: Consent Agenda: 1) Resolution No. 10, Series of 2015, A Resolution Approving an Intergovernmental Agreement (the "IGA") Between the Town of Vail and the Eagle River Water and Sanitation District (the "District") for the Covered Bridge Project; and Setting Forth Details in Regard Thereto 2) Minutes from March 3, 2015 3) Minutes from March 17, 2015 ATTACHMENTS: Resolution No. 10, Series of 2015 Minutes from March 3, 2015 Minutes from March 17, 2015 4/21/2015 RESOLUTION NO. 10 Series of 2015 A RESOLUTION APPROVING AN INTERGOVERNMENTAL AGREEMENT (THE "IGA") WITH THE EAGLE RIVER WATER AND SANITATION DISTRICT (THE "DISTRICT") FOR THE COVERED BRIDGE PROJECT; AND SETTING FORTH DETAILS IN REGARD THERETO. WHEREAS, the Town of Vail (the "Town"), in the County of Eagle and State of Colorado is a home rule municipal corporation duly organized and existing under the laws of the State of Colorado and the Town Charter (the "Charter"); WHEREAS, the members of the Town Council of the Town (the "Council") have been duly elected and qualified; WHEREAS, the District is a water and sewer District organized and existing under the Colorado Special District Act; WHEREAS, the District is empowered to provide water and sewer service to its customers and constituents within and without its boundaries, within Eagle County, Colorado, on such terms and conditions as the District may decide; WHEREAS, pursuant to § 18(2)(a) and (b), Article XIV of the Colorado Constitution and C.R.S. §§ 29-1-203 and 32-1-1001, the Parties may enter into agreements with one another to provide intergovernmental services and facilities, when so authorized by their governing bodies; WHEREAS, the Covered Bridge is a pedestrian bridge crossing Gore Creek and providing access to the Vail Village located within the Town; WHEREAS, the Parties agree that numerous repairs to the Covered Bridge are necessary and construction is scheduled to begin on April 20, 2015 (the "Covered Bridge Project"); WHEREAS, the District agrees to make certain contributions to the cost of the Covered Bridge Project; and WHEREAS, each of the Parties hereto has determined it to be in the best interests of their respective taxpayers, residents, property owners, and constituents to enter into this Agreement. NOW THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF VAIL, COLORADO THAT: Section 1. The Council hereby approves the IGA and authorizes the Town Manager to execute the IGA on behalf of the Town in substantially the same form as attached hereto as Exhibit A and in a form approved by the Town Attorney. Section 2. This Resolution shall take effect immediately upon its passage. INTRODUCED, PASSED AND ADOPTED at a regular meeting of the Town Council of the Town of Vail held this 21St day of April, 2014. Andrew P. Daly, Mayor ATTEST: Patty McKenny, Town Clerk Resolution No. 10, Series of 2015 4/21/2015 FYUTRIT A INTERGOVERNMENTAL AGREEMENT FOR THE COVERED BRIDGE PROJECT THIS INTERGOVERNMENTAL AGREEMENT (the "Agreement") is made and entered into this day of 2015 (the "Effective Date"), by and between EAGLE RIVER WATER AND SANITATION DISTRICT, a quasi -municipal corporation and political subdivision of the State of Colorado, (the "District") and the TOWN OF VAIL, a Colorado home rule municipality Colorado (the "Town") (each a 'Party" and collectively, the 'Parties"). WHEREAS, the District is a water and sewer District organized and existing under the Colorado Special District Act; WHEREAS, the District is empowered to provide water and sewer service to its customers and constituents within and without its boundaries, within Eagle County, Colorado, on such terms and conditions as the District may decide; WHEREAS, the Town is a Colorado municipality organized and operated pursuant to its home rule charter and Colorado law; WHEREAS, pursuant to § 18(2)(a) and (b), Article XIV of the Colorado Constitution and C.R.S. §§ 29-1-203 and 32-1-1001, the Parties may enter into agreements with one another to provide intergovernmental services and facilities, when so authorized by their governing bodies; WHEREAS, the Covered Bridge is a pedestrian bridge crossing Gore Creek and providing access to the Vail Village located within the Town; WHEREAS, the Parties agree that numerous repairs to the Covered Bridge are necessary and construction is scheduled to begin on April 20, 2015 (the "Covered Bridge Project"); WHEREAS, the District agrees to make certain contributions to the cost of the repairs to the Covered Bridge; and WHEREAS, each of the Parties hereto has determined it to be in the best interests of their respective taxpayers, residents, property owners, and constituents to enter into this Agreement. NOW, THEREFORE, in consideration of the mutual performance of the covenants, agreements, and stipulations contained herein, the sufficiency of which is hereby acknowledged, the Parties agree as follows: 1. Cooperation. The Parties agree to cooperate in the planning, design, construction, inspection, cost and expense sharing, administration and warrantee phases of the Project referenced in this Agreement and to cooperate and facilitate the combined efforts including without limitation the execution of any additional agreements, easements, and rights-of-way necessary to implement the purposes of this Agreement. 2. Construction. 1 4/16/15 IIVWS-STORAGEIDESFI&1490V�5ELIDESKTOPICOVERED BRIDGE IGA-A041515.DOC a. Scaffolding. The District agrees to pay 25% of the scaffolding cost for the Covered Bridge Project. The total cost of the scaffolding is estimated to be $13,775, which includes one month of equipment rental. Additional equipment rental incurs a pro -rated monthly fee of $875.00. b. Removal of Plywood and Insulation. The District agrees to remove or pay the entire cost for the removal of the existing plywood and insulation for the Covered Bridge Project. C. Bridge Decking. The District agrees to pay 50% of the cost to remove and re- install the bridge decking for the Covered Bridge Project. The Town agrees to have its staff perform the removal and re -installation of the bridge decking. The total cost of the removal and re -installation of the bridge decking is estimated to be $1,920. d. Sandblasting. The District agrees to pay the cost of the sandblasting on the surface of the girders affected by the existing spray -on insulation for the Covered Bridge Project. The total cost for the sandblasting is not to exceed $21,000. The District's portion of the cost for sandblasting will be determined by the actual hours spent on areas affected by the spray -on insulation. e. New Insulation. The District agrees to pay the cost of the new pipe insulation, as well as the primer and top coat on the insulation, for the Covered Bridge Project. The cost for the new insulation will be determined when the district provides the necessary detail. 3. Miscellaneous. a. Notices. All notices shall be transmitted in writing and shall be deemed to have been duly given when hand -delivered or sent by certified, U.S. mail, postage prepaid, with return receipt requested, addressed as follows (a Party may change the address at which it receives written notice, by notice as provided herein): Town: Stan Zemler, Town Manager 75 South Frontage Road Vail, CO 81657 Eagle River Water and Sanitation District: Linn Brooks, General Manager 846 Forest Road Vail, CO 81657 2 4/16/15 IIVWS-STORAGEIDESF1&1490V�5ELIDESKTOPICOVERED BRIDGE IGA-A041515.DOC With a copy to: James P. Collins, Esq. Collins Cockrel & Cole 390 Union Boulevard, Suite 400 Denver, CO 80228-1556 b. Severability. If any provision of this Agreement is determined to be void by a court of competent jurisdiction, such determination shall not affect any other provision hereof, and all of the other provisions shall remain in full force and effect. C. Integration. tion. This Agreement represents the entire agreement between the parties hereto with respect to the subject matter hereof, and all prior or extrinsic agreements, understandings or negotiations shall be deemed merged herein. d. Waiver. No provision of this Agreement may be waived to any extent unless and except to the extent the waiver is specifically set forth in a written instrument executed by the Parry to be bound thereby. e. Modification. This Agreement may only be modified by subsequent written agreement of the Parties. f. Governing Law and Venue. This Agreement shall be governed by and construed in accordance with the laws of the State of Colorado, and venue for any legal action arising out of this Agreement shall be in Eagle County, Colorado. g. No Third Party Beneficiaries. No third parry is intended to or shall be a beneficiary of this Agreement, nor shall any third party have any rights to enforce this Agreement in any respect. h. No Joint Venture or Partnership. No form of joint venture or partnership exists between the Parties and nothing contained in this Agreement shall be construed as making the Parties joint venturers or partners. In no event shall either Party or its employees or its representatives be considered or authorized to act as employees or agents of the other Party. i. Force Majeure. No Party shall be liable for a failure to perform as required by this Agreement to the extent such failure to perform is caused by a reason beyond the control of that Party or by reason of any of the following occurrences„ whether or not caused by such Party: strikes, labor disturbances or labor disputes of any character, accidents, riots, civil disorders or commotions, war, acts of aggression, floods, earthquakes, acts of God, explosion or similar occurrences; provided that such Party shall exercise its best efforts to provide the best possible alternative performance and to prevent the foregoing occurrence from obstructing full performance. Such occurrences shall not terminate this Agreement and shall not affect this Agreement except as provided in this Section. i. Contingency, No Debt. Pursuant to Article X, § 20 of the Colorado Constitution, any financial obligation of either Party under this Agreement are specifically contingent upon annual appropriation of funds sufficient to perform such obligation. This Agreement shall never constitute a debt or obligation of either Party within any statutory or constitutional provision. 3 ^ / J n 5 4/16/15 IIVWS-STORAGEIDES4l&4dgQ41AELIDESKTOPICOVERED BRIDGE IGA-A041515.DOC j. Governmental Immunity. Nothing herein shall be construed as a waiver of any protections or immunities either Party and its officials, representatives, attorneys and employees may have under the Colorado Governmental Immunity Act, C.R.S. § 24-10-101, et seq., as amended. IN WITNESS WHEREOF, the Parties have executed this Agreement as of the Effective Date. EAGLE RIVER WATER AND SANITATION DISTRICT Linn Brooks, General Manager ATTEST: Leslie Isom, Administration Manager TOWN OF VAIL Stan Zemler, Town Manager ATTEST: Patty McKenny, Town Clerk 4 4/16/15 IIVWS-STORAGEIDESF1&1490V�5ELIDESKTOPICOVERED BRIDGE IGA-A041515.DOC Vail Town Council Meeting Minutes Tuesday, March 3, 2015 6:00 P.M. Vail Town Council Chambers The regular meeting of the Vail Town Council was called to order at approximately 6:00 P.M. by Mayor Andy Daly. Members present: Andy Daly, Mayor Ludwig Kurz, Mayor Pro Tem Jenn Bruno Dale Bugby Dave Chapin Greg Moffet Margaret Rogers Staff members: Stan Zemler, Town Manager Matt Mire, Town Attorney Pam Brandmeyer, Assistant Town Manager Patty McKenny, Town Clerk The first item on the agenda was Citizen Participation with comments made by Jonathan Levine, Hummers of Vail, who spoke about CDOT lighting along the 1-70 corridor and lack of lighting in certain sections such as Dowd Junction; he asked if Vail would also make request for lighting that worked and additional lighting at interchanges. He indicated he would track this topic with CDOT and continue to provide Vail with updates. The second item was on the agenda was the consent agenda as follows: 1) Minutes from February 3, 2015 meeting Moffet moved to approve the minutes; Kurz seconded the motion and it passed unanimously. 2) Minutes from February 17, 2015 meeting Moffet moved to approve the minutes; Kurz seconded the motion and it passed unanimously. 3) Resolution No. 7, Series of 2015, A Resolution Approving an Amended Operating Plan and Budget of the Vail Local Marketing District, for its Fiscal Year January 1, 2015 Through December 31, 2015 Moffet moved to approve Resolution No. 7, Series of 2015, Kurz seconded the motion and it passed unanimously. Mayor Daly noted that the supplemental budget amendment addressed several marketing objectives presented by the Vail Local Marketing District Advisory Council. In general, the expenditures would help them continue to meet that which was outlined in their operation plan, such as increases in occupancy, sales tax revenues, and net promoter scores. The third item on the agenda was recognizing the earlier executive session held during the work session. Moffet moved to direct staff to draft an ordinance clarifying uses allowed on town owned stream tract property. The fourth item on the agenda Town Manager's Report as follows: 1) Vail Golf and Nordic Clubhouse Remodel Update Town Manager Stan Zemler highlighted the next steps in the remodel of the clubhouse noting DRB would review the application beginning in April. The Town Council would review the Town Council Meeting Minutes of March 3, 2015 4/21/2015 Page 1 application after DRB and informed them that community input would be invited during this entire process as there are public hearings that would be scheduled for numerous meetings. The fifth item on the agenda was Vail Valley Medical Center Site Specific Redevelopment Master Plan with a continuation of the public hearing process regarding the review of the proposed Vail Valley Medical Center Site Specific Redevelopment Master Plan (VVMC MP) and proposed amendment to the Vail Land Use Plan. The presentation focused more specifically on the various elements of the plan such as traffic circulation, loading/delivery, building mass and architecture, parking, potential land exchange, West Meadow Drive streetscape, South Frontage Road improvements, etc. George Ruther, Director of Community Development, Warren Campbell, Chief of Planning, and Tom Braun, Braun & Associates Inc., all presented different components of the redevelopment of the VMMC and update to the master plan: Tom Braun began with an introduction in which he once again highlighted the 13 community objectives identified during the public process. He presented an overview of the master plan topics such as: ✓ Procedural Considerations/Zoning — address existing zone district of US Bank building ✓ Middle Creek - reduction of negative impacts of hospital parking lot on creek ✓ Parking — ensure full compliance with parking and several solutions included use of west lot, new surface parking, use US Bank Building, new east structure, use of employee shuttles, bus passes and parking management ✓ Lot 10 - consider design and master plan options which include the use of Lot 10 and the Town's municipal center site ✓ Employee Housing - Mitigate for net increase of new employees (estimated at 60); will mitigate with a cash in lieu proposal ✓ Land Exchange - Provide opportunities for growth and expansion of the VVMC campus to ensure the growing health care needs of the community are met ✓ Delivery and Service - Provide for adequate on site loading and delivery services which minimizes negative impacts on the neighborhood. Special consideration should be given to relocating this use to gain access to the VVMC Campus from the Frontage Road, proposal is for enclosed delivery facility with no backing in or out and sized to accommodate majority of delivery and service vehicles ✓ Traffic/Circulation/S Frontage Rd Skip Hudson, Turnkey Consulting, presented numerous highlights about the overall analysis of traffic and circulation related to VVMC proposed site development as follows: 1) Methodology, 2) VVMC Access & Frontage Road 1, 3) VVMC Access & Frontage Road 2, 4) town hall & VVMC access with roundabout, 5) traffic related to W. Meadow Drive and Vail Road Intersection, 5) VVMC Deliveries on W. Meadow Drive, 6) emergency vehicle circulation, 7) Emphasis on use of the South Frontage Road for primary access, 8) Minimize the number of vehicle trips on West Meadow Drive; efforts to reduce an estimated 1400 vehicles per day on W. Meadow Drive and routed to new VVMC access from Frontage Road. It is suggested the proposed roundabout on S. Frontage Road will service Evergreen Lodge and provide U-turn movements with restricted driveway right -in and right -out turns. ✓ Massing/Arch/Meadow Drive Russ Sedmak, Heery International, spoke about the goals and considerations when analyzing the components of massing, architectural and relationship to West Meadow Drive. The proposal includes a west wing expansion to include a new 4`" floor with construction to begin this upcoming summer, and an east wing expansion to occur in the future. Town Council Meeting Minutes of March 3, 2015 Page 2 4/21/2015 Mayor Daly asked for comments and Bugby was pleased comments given at PEC meetings have been addressed and hopes that many of the details are fine-tuned. Public input was then taken as follows: Dan Reynolds, an attorney representing the Corrigan's who own a residence on W. Meadow Drive, reiterated their concerns about 1) massing and setback of the southern expansion of west wing and encouraged the building fagade is more suitable to the neighborhood, 2) desire that loading/delivery be removed from West Meadow Drive for safety reasons and moved to the Frontage Road, 3) requested the town keep ownership of Lot. Jim Lamont, Vail Homeowner's Association spoke about 1) the numerous covenants established for the property and some related concerns, 2) concern about the flight path and noise levels of the helicopter pad, 3) request to require snowmelt for the pedestrian ways as it is redeveloped. Jim Wear, attorney for VVMC, spoke about covenants and disagreed with some of the comments made by Mr. Lamont. He detailed the timing of when the covenants were aligned with the property, some of the deed restrictions, and the relationship of the Evergreen Lodge property restrictions, and finally some clarification surrounding the helicopter operations. Public input was closed at this time. Ruther then summarized some of the pending questions and concerns related to the project and reminded the public the discussion on assurances would occur along with a final decision about the amendments to the master plan during the March 17 hearing. Moffet moved to continue hearing until March 17 2015 meeting; Kurz seconded the motion and it passed unanimously. The sixth item on the agenda was second reading of Ordinance No. 1, Series 2015, an Ordinance amending Sections 4-1-2, 4-1-4, 4-3-1-2, and 4-3-2 of the Vail Town Code to clarify the Business License Fees for Short -Term Rentals within the Town and Requiring that Persons Offering Apartment Hotel, Lodging House, Guest House or Guest Ranch Lodging Services within the Town Must Post Their Sales Tax Account Number in all Advertisements. The Ordinance was amended to reflect an effective date of January 1, 2016. Moffet moved to approve Ordinance No. 1 on final reading; Bugby seconded the motion and it passed unanimously. There was no public comment on the ordinance. The seventh item on the agenda was second reading of Ordinance No. 2, Series 2015, an ordinance adopting Chapter 13 of Title 5 of the Vail Town Code establishing disposable bag requirements, including a disposable paper bag fee and providing for the collection and designation of such fee. Kristen Bertuglia, Environmental Sustainability Manager, noted Council approved the ordinance on first reading on February 17, 2015, which sets forth Phase 1 of the Town's Kick the Bag Habit Program prohibiting grocers from providing single use disposable plastic carryout bags at the point of sale, and requires a fee of $0.10 be applied to single use paper carryout bags. It was noted that Phase 2 of Ordinance No. 2 will apply to all retail stores within town boundaries. The details of the ordinance were outlined in the council memo and summarized as follows: 1. A phased approach in which the policy would apply to grocery stores in year one and all retail stores in year two 2. A ban on single use disposable plastic bags 3. A $0.10 fee on paper bags 4. A fully defined and environmental use for the portion of the $0.10 fee that is retained by the Town of Vail Town Council Meeting Minutes of March 3, 2015 Page 3 4/21/2015 5. A reduction in the percentage of fee allowable for retention by the grocery stores over time 6. A fully supported program in which the Town provides education, outreach, and reusable bags 7. A Phase 1 effective date of August 1, 2015 8. A Phase 2 effective date of August 1, 2016 Further comments were made regarding studies conducted by governments that reflect support of banning use of plastics as single use items and the most common question to them is "what is the town doing about plastic bags". Mayor Daly asked for public input at this time and several community members were present with input as follows: Dick Cleveland, resident, spoke in support of the legislation because the quality of the bags has become so thin they are useless to even use a second time. Brian Rordine, VRI, thanked town staff for efforts in drafting the program and legislation and spoke in support of the legislation and noted the many studies completed that spoke to the effort as creating a more sustainable environment. Bart Longworth, resident, and community member who sees the waste and detriment in the use of these bags, often times hearing feedback that supports the legislation Shawn Nuckman, resident, highlighted there is great community support of the legislation. Council comments were also given at this time: Bruno noted her support in doing the "right" thing and preferred placing a fee on plastic and not a ban on bags; she continue to emphasize that paper is as detrimental to the environment. Rogers moved to approve Ordinance No 2 on second reading, Series of 2015; Kurz seconded the motion. Further comments were made: Bugby commented on his concerns about imposing the fee, calling it a tax, but wanted to support the ban on plastic; he spoke about not collecting the fee in full but rather sharing it with the stores. Chapin shared that he is still uncomfortable with the proposed fee but supports the fact that it is a phased program. He requested a review of the costs of an educational outreach program. Moffet expressed his concerns for the record for several reasons 1) the fee imposed and suggested that at the very least the town should retain the money and purchase recycling bags to give to guests, 2) his opposition to "raising our conscious" by legislation, 3) not convinced that this effort reduces carbon footprint, and 4) the need for more time to identify unintended consequences because he thinks there are many. Kurz supported the legislation and while it is not perfect, the town must move forward with this step. Daly thinks this legislation is a start in the right direction and suggested further review of implementation in case additional changes would be needed; he noted that you can't always draft the perfect ordinance. Town Council Meeting Minutes of March 3, 2015 4/21/2015 Page 4 The motion to approve Ordinance No. 2 was voted upon and passed (4-3; Bruno, Bugby, Moffet - opposed). The eighth item on the agenda was First reading of Ordinance No. 3, Series of 2015, An Ordinance Amending Sections 3-3-2 and 3-3-3- of the 3/3/2015 Vail Town Code to reduce the Minimum Required Number of Arts Board Members from Nine to Seven. Molly Eppard, Art in Public Places Coordinator, Matt Mire, Town Attorney presented a proposal to reduce the umber of members serving on the Vail Arts Board as outlined in the council packet memo. Rogers spoke on behalf of her involvement as a non voting member for 10 years and the notion that "more voices is not necessarily better"; she supported the ordinance because reducing the size is more consistent with other town boards and this would possibly help with finding more people who will be more dedicated. Moffet moved to approve Ordinance No. 3; Rogers seconded the motion. Mayor Daly asked for public input and none was given. The motion was approved unanimously (7-0). The ninth item on the agenda was adjournment. There being no further business to come before the council, Moffet moved to adjourn the meeting and Bugby seconded the motion which passed unanimously, (7-0) and the meeting adjourned 8:25 p.m. Respectfully Submitted, Attest: Andrew P. Daly, Mayor Patty McKenny, Town Clerk Town Council Meeting Minutes of March 3, 2015 Page 5 4/21/2015 Vail Town Council Meeting Minutes Tuesday, March 17, 2015 6:00 P.M. Vail Town Council Chambers The regular meeting of the Vail Town Council was called to order at approximately 6:00 P.M. by Mayor Andy Daly. Members present: Andy Daly, Mayor Ludwig Kurz, Mayor Pro Tem Jenn Bruno Dale Bugby Dave Chapin Margaret Rogers Member absent: Greg Moffet Staff members present: Matt Mire, Town Attorney Pam Brandmeyer, Assistant Town Manager Patty McKenny, Town Clerk Mayor Daly acknowledged Pam Brandmeyer's 35 years of service thanking her for all she has done for the town throughout her career and with an estimated 700 council meetings she has attended. The audience also expressed their appreciation with a standing ovation. The first item on the agenda was Citizen Participation and no comments were heard at this time. The second item was on the agenda was the consent agenda as follows: 1) Resolution No. 8, Series of 2015, A Resolution Authoring the Town of Vail to Grant a Utility/Access Easement to Holy Cross Energy; and Setting Forth Details in Regard Thereto - Chad Salli Kurz moved to approve Resolution No 8; Bugby seconded the motion and it passed unanimously (6-0). 2) 2015 Vail Crack Seal Contract Award Bugby moved to authorize the Town Manager to enter into an agreement with Superior Asphalt, LC to complete the 2015 Vail Crack Seal project in an amount not to exceed $165,480; Kurz seconded the motion and it passed unanimously (6-0). The third item on the agenda was recognizing the earlier executive session held during the work session. There were no follow-up actions to the executive session. The fourth item on the agenda was the Town Manager's Report and there was nothing further provided at this time. The fifth item on the agenda was consideration of Resolutions Nos. 3 & 4, Series of 2015, which have been drafted to facilitate the adoption of the Vail Valley Medical Center Site Specific Redevelopment Master Plan. The Vail Town Council was being asked to approve the two resolutions as drafted, and if approved, a new redevelopment master plan would be adopted for the VVMC campus and the Vail Land Use Plan would be amended to incorporate the master Town Council Meeting Minutes of March 17, 2015 Page 1 4/21/2015 plan into the town's comprehensive planning documents. It was noted the master plan would be used by the applicant and the town to guide future development decisions for the VVMC campus. Mayor Daly noted that public input would be taken and this hearing was the 4th one on this topic. George Ruther, Director of Community Development, noted some highlights about the project and the process: ✓ VVMC Master Plan was completed in order to help guide them through redevelopment of the campus ✓ The action taken this evening is NOT approval of the development application ✓ The development application would be submitted to the Planning and Environmental Commission in the near future for their review ✓ The role of master plan is to ensure that the 13 development objectives are met as they were outlined by the Town of Vail ✓ The VVMC Master Plan is used as a 5 to 7 year planning document ✓ A summary of the historical review process was given ✓ The proposal begs the question of "does the master plan meet the criteria of the town's master planning process as described in Vail's Land Use Plan? ✓ PEC unanimously approved the recommendation for approval with regard to the adoption of Resolution No. 3, Series of 2015, A Resolution adopting the Vail Valley Medical Center Site Specific Redevelopment Master Plan dated Mach 17, 2015 as an Official Element of the Vail Land Use Plan and as a valid Planning Document to be used to guide redevelopment and growth in the Vail Valley Medical Center Site Specific Redevelopment Master Plan Study Area Boundaries, and setting forth details in regard thereto and Resolution No. 4, Series of 2015, A Resolution amending a certain section of the Vail Land Use Plan to allow for the addition of the Vail Valley Medical Center Site Specific Redevelopment Master Plan Land Use Category, and Amendments to Vail Land Use Plan Map, and setting forth details in regard thereto. Tom Braun, Braun & Associates Inc., addressed a number of items raised at previous meetings (March 3 hearing) related to Middle Creek, loading/delivery facility design considerations, West Meadow Drive traffic/East Wing - parking management, and Design, Architecture, Massing on Meadow Drive and emergency traffic in relation to Meadow Drive (emergency vehicles will continue to use this road). A master plan overview was presented noting changes to the helipad chapter and one final review of the 13 town objectives. Doris Kirchner, VVMC CEO, made some closing remarks with a reminder about their mission and vision and future of their health care campus to offer the highest quality of services to the community. Mayor Daly asked for input at this time with several comments from the public: Mery Lapin, resident, thanked Pam Brandmeyer for her years of service and then expressed his concerns about the VVMC redevelopment as follows, 1) financial solvency of the VVMC and its status as a non profit organization yet it operates as a private business, 2) a transparent timeline and need to ensure deadlines are met, 3) does the campus have enough land and room for final build out, 4) height of new helipad, 5) that Lot 10 remained town owned. He also thanked VVMC staff and particularly Doris for her efforts and interactions with the community about this expansion. Michael Cacioppo inquired as to the timeframe allowed to other vs. him for public input. He asked some questions and expressed concerns about the financial parameters the VVMC operates under, expenditures of the hospital and the height of the helipad structure. Ron Snow, resident, continued to express his concerns about the impacts on the neighborhood, the safety concerns related to the helipad location and flight paths. Town Council Meeting Minutes of March 17, 2015 4/21/2015 Page 2 Jim Lamont, Vail Homeowners Association, suggested calling the question and prefers to move forward on this topic. He also thanked Pam Brandmeyer for all her personal care and efforts into the Vail community, suggesting she has been the "mother to this community". He moved to thanking Community Development Director George Ruther for his team's deliberative review process of this matter and he should be highly commended. And finally he gave accolades to Doris Kirchner, VVMC, who caused the beginnings of the dialogue to occur between the hospital and the neighborhood, and he noted that she is to be commended as she has heard the input, and while may not agree, there is at the very least communication occurring. Further questions and comments were made about the helipad, flight paths, FAA requirements to monitor the helipad, (which would not be imposed because of the private ownership of the business), and the ability to require detailed operating records. Rogers moved to approve Resolution No. 3, Series of 2015, adopting the Vail Valley Medical Center Site Specific Redevelopment Master Plan, to establish a comprehensive redevelopment plan for the Vail Valley Medical Center, Lot 10 (Town of Vail parking lot), and US Bank Building, located at 181 and 281 West Meadow Drive and 108 South Frontage Road West/ Lots E, F, and 10 Vail Village Filing 2, and Lot D-2, A Resubdivision of Lot D, Vail Village Filing 2, and setting forth details in regard thereto, and further noted that based upon the review of the criteria outlined in Section VI of the Staff memorandum to the Planning and Environmental Commission dated January 26, 2015, and the evidence and testimony presented, the Vail Town Council finds: 1. That the Vail Valley Medical Center Site Specific Redevelopment Master Plan was developed through extensive participation by the public and Planning and Environmental Commission; and 2. That the Vail Valley Medical Center Site Specific Redevelopment Master Plan is a reflection of the goals, desires, and objectives of the citizens of the Town of Vail for the long term planning of the development of the Vail Valley Medical Center campus; and 3. That the VVMC has developed the Vail Valley Medical Center Site Specific Redevelopment Master Plan in conjunction with the Town of Vail in order to ensure the ability to provide for the long term growth of the healthcare facility; and 4. That the relocation of the emergency helipad to an on-site location has been thoroughly reviewed by qualified experts and has been found to meet or exceed prescribed FAA regulations and meet the long term emergency healthcare needs of the community; 5. That the Vail Valley Medical Center Site Specific Redevelopment Master Plan is consistent with the adopted goals, objectives and policies outlined in the Vail comprehensive plan and advances the development objectives of the town; and 6. That the Vail Valley Medical Center Site Specific Redevelopment Master Plan is compatible with and suitable to adjacent uses and appropriate for the surrounding areas; and 7. That the Vail Valley Medical Center Site Specific Redevelopment Master Plan promotes the health, safety, morals, and general welfare of the town and promotes the coordinated and harmonious development of the town in a manner that conserves and enhances its natural environment and its established character as a resort and residential community of the highest quality." Kurz seconded the motion. Bugby agreed the distance between the helipad and the neighborhood was minimal, but believes placing the location at the hospital campus is better than its current location on public lands, and in addition supported VVMC taking control and ownership of their own parking needs. Mayor Daly requested a couple of amendments be made to the VVMC Master Plan which would address the preparation of an emergency Town Council Meeting Minutes of March 17, 2015 Page 3 4/21/2015 management plan for the helipad in cooperation with VFD and VPD and that VVMC contractually obligate their air ambulance flight service to flying within the assigned flight path limits, weather permitting. Rogers: amended her motion to include changes suggested by Mayor Daly; Kurz seconded the amended motion and it was approved unanimously (6-0). Rogers moved to approve Resolution No. 4, Series of 2015, adopting amendments to the Vail Land Use Plan, pursuant to Section 8-3, Amendment Process, Vail Land Use Plan, to establish the Vail Valley Medical Center Site Specific Redevelopment Master Plan land use category and change the land use designation for the four properties contained within the study area boundaries of the Vail Valley Medical Center Master Plan from Transition to the Vail Valley Medical Center Site Specific Redevelopment Master Plan area, located at 181 and 281 West Meadow Drive and 108 South Frontage Road West/ Lots E, F, and 10 Vail Village Filing 2, and Lot D-2, A Resubdivision of Lot D Vail Village Filing 2, and setting forth details in regard thereto, further noting the Vail Town Council finds that the conditions of the Town and the Vail Valley Medical Center campus have changed since the adoption of the Vail Land Use Plan. Specifically, the Council finds that the Vail Valley Medical Center Site Specific Redevelopment Master Plan needs to be identified as the guiding document for properties within the study area boundaries. Further, the proposed amendments are in concert with the plan in general as the amendments will help to articulate the land use goals of the Town and can be used to guide decision making around the goals, objectives and policies outlined in the Vail Land Use Plan. Kurz seconded the motion and it passed unanimously (6-0). The sixth item on the agenda was second reading of Ordinance No. 3, Series of 2015, An Ordinance Amending Sections 3-3-2 and 3-3-3- of the Vail Town Code to Reduce the Minimum Required Number of Arts Board Members from Nine to Seven. Molly Eppard, Art in Public Places Coordinator, and Matt Mire, Town Attorney noted there were no changes from first reading. Rogers summarized the intent of ordinance by explaining a reduction in the number of members may help create a more efficient board environment related to attendance and recruitment. Rogers moved to approve Ordinance No. 3 on second reading; Bugby seconded the motion. No public comments were made and the motion passed unanimously (6-0). The seventh item on the agenda was first reading of Ordinance No. 4, Series of 2015 An Ordinance Protecting Certain Stream Tract Property in the Town by Prohibiting the Installation or Maintenance of Private Improvements on Such Property. Matt Mire, Town Attorney noted that over the course of time, private improvements such as landscaping, patios and other improvements from properties adjacent to stream tracts have been constructed and maintained within the Town's riparian areas without permission or authorization from the Town. This legislation drafted helps the Town's authority to regulate for the public health, safety and welfare as it applies to the certain stream tracts that are town owned and should be used solely and exclusively as natural open space, and that private improvements or encroachments of any kind are prohibited in these areas without the prior written authorization of the Town Council. Rogers moved to approve Ordinance No. 4 on first reading; Kurz seconded the motion. Bugby presented his opinion that the legislation is a reaction on current litigation that should be handled prior to the town' addressing the topic. There was no other public input and the motion was approved (5-1). The eighth item on the agenda was the appointment of new members to the Planning and Environmental Commission (PEC) and the Art in Public Places Board (AIPP). Town Clerk Patty McKenny explained that appointments would not be made to the Design Review Board since no letters of interest were received; it was noted that another public notice posting has been made Town Council Meeting Minutes of March 17, 2015 Page 4 4/21/2015 for the DRB position. Kurz moved to appoint to Brian Gillette, Kirk Hansen, and JohnRyan Lockman to PEC and Michael Kurz to AIPP. Rogers seconded the appointments which passed unanimously (6-0). The ninth item on the agenda was adjournment. There being no further business to come before the council; Kurz moved to adjourn the meeting and Bugby seconded the motion which passed unanimously, (6-0) and the meeting adjourned 7:45 p.m. Respectfully Submitted, Attest: Andrew P. Daly, Mayor Patty McKenny, Town Clerk Town Council Meeting Minutes of March 17, 2015 Page 5 4/21/2015 TOWN OF VAIN VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: April 21, 2015 ITEM/TOPIC: Appointment to Design Review Board (DRB) PRESENTER(S): Patty McKenny, Town Clerk ACTION REQUESTED OF COUNCIL: Town Council to make final appointment of candidate to serve as fifth member on the Design Review Board. ATTACHMENTS: Memo Design Review Board Appointment 4/21/2015 TOWN OF Memorandum To: Mayor and Town Council From: Patty McKenny, Town Clerk Date: April 15, 2015 Subject: Interview and final appointment to Design Review Board Town Council will have an opportunity to interview and appoint the fifth member to the Design Review Board during the April 21 work session and evening meeting. The term for the appointment to this board is two years, April 1, 2015 through March 31, 2017. There was one letter of interest received from Peter Cope who is interested in serving on the DRB in the final vacant position. Please find attached Mr. Cope's email of interest and background information; he has met both requirements of residency and voter registration. Duties of the five - member DRB include reviewing the design of new structures, remodels, sign requests, landscaping plans and other architectural and aesthetic matters. The term of each new appointment begins on April 1, 2015 and expires on March 31, 2017 (two year terms). Current members include Bill Pierce, Chair, Rollie Kjesbo, Co -Chair, Andrew Forsti, and Doug Cahill. Attachment: ■ Letter of interest and background 4/21/2015 Patty McKenny From: Cope <vandiemeninc@gmail.com> Sent: Tuesday, April 07, 2015 11:29 AM To: Patty McKenny Subject: Re: DRB vacancy Thank you for your consideration Can you keep me informed Re: next submittal deadline Sent from my iPhone On Apr 7, 2015, at 10:16 AM, Patty McKenny <PMcKennv@vaileov.com> wrote: Thank you for that information. We will review the vacancy information this evening with Town Council and let you know. Patty McKenny Town Clerk pmckenny()vailgov.com 479-2136 From: Warren Campbell Sent: Thursday, April 02, 2015 2:20 PM To: 'vandiemeninc@gmail.com' Cc: Patty McKenny Subject: DRB vacancy Patty, Attached to this email is Peter Cope a resident of Vail who is interested in serving on the DRB. I spoke with him and informed him that the deadline was last Monday at 5:00 for next week's DRB interviews. I thought we would be advertising the open position we are trying to fill as early as next week with a new deadline for submittal of a letter of interest. Please keep him informed of the next submittal deadline for being considered for appointment to the DRB. Thanks. Warren Campbell Chief of Planning Community Development Department <image001 Jpg> 970.479.2148 Communitv Development Surve vailgov.com twitter.com/vailgov <image002 Jpg:> 4/21/2015 VAN DIEMEN INC. Box 1832 VAIL CO 81657 Peter Cope. (970) 390-21o6 vandiemeninc@gmail.com Background; Born Ulverstone, Tasmania Australia 1961 Apprenticed 4 years Ulverstone Council [now Central Coast Council] budding/carpentry Attended Devonport Technical College 24 weeks during first 3 years, completed additional drafting courses and graduated. Acted as Clerk of Works on several civil projects during this period. Worked on commercial construction projects in Sydney, NSW. Rockhampton, Queensland. Traveled to NZ, USA, UK, Europe. Wintered in Breckenridge 1983, Chamonix France 1984-85 Vail winters 85-94 Summers Martha's Vineyard, Lived in Makawao Maui Hi. 94-98 Competed World Pro Mogul Tour 1988-1992• Married Australia 1993• Live in intermountain with wife Kenya and 3 children .1 Senior at Battle Mountain, 19th grade VSSA 12nd grade Red Sandstone Elementary. Started Van Diemen Inc. in 1998 a general contracting Company and have been working in the Valley continuously since including new residential construction ,re -models and civil work Designed, drafted and constructed the home where we currently live at 283o Basingdale Blvd. Completed many projects for T.O.V including the removal and replacement of bridges # 11 and 17 at Vail Golf course. Having been involved with the construction and building industry throughout my adult life and as a contractor here in Vail , I believe I could be an asset going forward in the capacity of a Design review member. I have always been keenly interested in the design aspects of the building industry and feel my background well suits this endeavor. Sincerely, Peter. A. Cope 4/21/2015 TOWN OF VAIN VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: April 21, 2015 ITEM/TOPIC: Any Action as a Result of Executive Session BACKGROUND: This agenda item has been added to the regular meeting agenda in order to allow for any official action required as a result of the executive session. 4/21/2015 Towx of vn' 1[1 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: April 21, 2015 ITEM/TOPIC: Town Manager's Report 1) Intermountain Fuels Reduction Project Memorandum - Vail Fire Department ATTACHMENTS: Intermountain Fuels Reduction Project 4/21/2015 i TOWN OF Memorandum To: From: Date: Subject Vail Town Council Mark Novak, Fire Chief March 31, 2015 Intermountain Fuels Reduction Project PURPOSE The purpose of this item is to present a briefing on the proposed Intermountain Fuels Reduction Project. BACKGROUND The forested area to the west and south of Town of Vail (TOV) municipal limits have been identified in both the Eagle County Community Wildfire Protection Plan(CWPP) and the Vail Fire and Emergency Services (VFES) Wildfire White Paper as being an area of high wildland fire hazard. This area is boarded by the densely populated Highland Woods and Intermountain neighborhoods creating a significant wildland Urban Interface (WUI). In many places the hazards associated with the WUI are exacerbated by the potential difficulties of access and egress due to the fact that some of these neighborhoods have one way in and one way out roads. Some forest management projects have been completed in this area in recent years. Between 2009 and 2011 a significant project was completed creating a buffer along the wooded perimeter of the Intermountain and Highland Woods neighborhoods. This area of concern was affected by a widespread mountain pine beetle outbreak which resulted in localized moderate to high tree mortality. While the mountain pine beetle is no longer active in this area the trees killed during the outbreak will continue to be a potential problem for decades to come. As these dead trees begin to fall they will increase the surface fuel loads. This increased fuel load could support a high intensity fire that could have potentially devastating consequences both the environmentally and economically. At the prompting of the Town of Vail and Eagle County the USFS has proposed a project that will expand the depth of the existing fuel breaks, providing greater resiliency of the forested landscape and potentially reduce the negative impacts of a severe fire in this area. The stated objectives of this proposed project are to: modify fire behavior, reduce ember production, allow greater time for evacuation and improve forest health. 4/21/2015 III. PROPOSED PROJECT ACTIVITIES The United States Forest Service, White River National Forest (USFS) proposes to complete a National Environmental Policy Act (NEPA) analysis for a potential fuels reduction project which includes 316 acres to the south and west of the Highland Woods and Intermountain neighborhoods. The NEPA analysis would consider a wide range of treatment types, which include: helicopter logging, hand thin/pile burn and lop and scatter with subsequent prescribed fire. The treatment would be limited to individual tree removal in areas with a know landslide hazard. The NEPA analysis would commence as early as spring of 2015 with the possibility of implementation of treatments as early as spring or summer of 2016. While the USFS has agreed to pay for the NEPA analysis, it is unknown what level of support they will provide for implementation costs. The cost of the NEPA analysis is projected to be $250,000. It is likely that the USFS will not have the resources to fund a significant portion of the implementation costs and will look to the TOV and Vail Resorts to fund a significant portion of the treatment costs. If the entire project area was treated, projects costs could be as high as $ 2.8 million; however it is estimated that not all 316 acres will be treated and that implementation costs will be substantially less. It is possible that some implementation could be paid for through various grant sources. Additionally the VFES, Wildfire Mitigation Crew could be used on some portions of the project. V. ACTION REQUESTED No Town Council action is requested at this time. VI. ATTACHMENTS A. Project area map Town of Vail 4/21/2015 Page 2 TOWN OF VAIN VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: April 21, 2015 ITEM/TOPIC: Lionshead Structure Permanent Skatepark Update Town Council is asked to consider and give direction on the three items relating to the Lionshead Skatepark. 1.Approve the Lionshead Parking Structure proposed site as the location for a permanent skatepark in Vail. 2.Approve an overall project budget for the construction of a permanent skatepark of $1,550,000 to be included in the next supplemental budget. 3.Award the contract for the design portion of the Design/Build skatepark contract to California Skateparks in the amount of $83,500. PRESENTER(S): Todd Oppenheimer, Town Landscape Architect; Chad Young, Vail Recreation District Representative; Cameron Chaney, Skatepark Committee Member; Mike Dunlap, Skatepark Committee Member ACTION REQUESTED OF COUNCIL: Council is requested to take action on the three items presented. BACKGROUND: Town Council discussed the feasibility and potential budgets of a permanent skatepark in the proposed site of the Lionshead Parking Structure and directed staff to continue refining preliminary skatepark design, solicit proposals from qualified skatepark contractors and investigate the project for ramifications related to the possibility of adding a 4th deck to the garage, in addition to any other issues that may prevent the project from moving forward at this time. STAFF RECOMMENDATION: Staff recommends Council approve the three items as presented. ATTACHMENTS: Memorandum Presentation 4/21/2015 0 rowN of vain Memorandum To: Vail Town Council From: Department of Public Works Date: April 21, 2015 Subject: Lionshead Structure Permanent Skatepark — Council Request INTRODUCTION The purpose of this discussion is to request approval from the Town Council on 3 items concerning the design and construction of a permanent skatepark in the gap between the north and south sides of the Lionshead Parking Structure (the proposed site). The 3 items are as follows: 1. Approve the Lionshead Parking Structure proposed site as the location for a permanent skatepark in Vail. 2. Approve an overall project budget for the construction of a permanent skatepark of $1,550,000 to be included in the next supplemental budget. 3. Award the contract for the design portion of the Design/Build skatepark contract to California Skateparks in the amount of $83,500. II. BACKGROUND As discussed previously with the Town Council, the existing temporary skatepark structures have reached the end of their life cycle. The replacement of the temporary structures is currently funded in the 2015 RETT Capital Budget for $260K. The annual cost to set up and take down the temporary ramps is approximately $30K. The Town of Vail has sought to identify a location for a permanent skatepark for a decade or more. Each attempt at finding that site has come up short for a variety of reasons. The potential of the previously overlooked site in the proposed location, the gap between the north and south ramps of the Lionshead Parking Structure, came about by some out-of-the-box thinking by Chad Young and Cameron Chaney. On November 18, 2014 the Town Council discussed the feasibility and potential budgets of a permanent skatepark in the proposed site of the Lionshead Parking Structure. Staff referred to a preliminary budget of $1.5M for the design and engineering of the skatepark and related site work and improvements. Council directed staff to continue refining preliminary skatepark design, solicit proposals from qualified skatepark contractors and investigate the project for ramifications related to the possibility of adding a 4t" deck to the garage, in addition to any other issues that may prevent the project from moving forward at this time. Staff, working with Martin and Martin, 4240 Architects, and Shaner Life Safety, has performed an initial structural, building code and life safety analysis of the proposed project. To date, no issues have been found that would prevent the skatepark project from moving forward. Following is additional detail regarding each of the 3 requests being made to the Council. III. SITE SELECTION One might think that the proposal to construct a skatepark in the proposed site in the Lionshead Parking Structure is simply settling for an inadequate site just to have the skatepark somewhere. This is not the case. The visionary, out-of—the-box thinking that led to this 4/21/2015 proposal identified the jewel that was right under our collective noses all the time. What the proposed site may lack in size it more than makes up in quality of experience and aesthetic character. Skateparks have been built all over the world in wide expanses of community parks and within the tight confines of highway underpasses and pockets of unused urban land. The proposed site is attractive as one of those tight spaces because of its relationship with the building that surrounds it. Skateboarding is very much a spectator sport and the surrounding parking decks and stair tower walkways offer outstanding viewing opportunities. It also offers unique opportunities for integrated public art within the skatepark surfaces and surrounding building walls. From the original design layout by Cameron Chaney with subsequent refinements by American Ramp and the six companies that submitted proposals for the design/build contract, including California Skateparks, the response to the unique characteristics and opportunities the Lionshead proposed site offers to skaters has been overwhelming. California Skateparks has suggested the town consider the expansion of the site to include the smaller space between one of the stair towers and traffic circulation ramps. This space could provide a "mini -ramp" for the youngest and least experienced skaters to learn basic skills before moving into the larger skatepark. Located in the center of Lionshead Parking Structure provides this site with several advantages over a site in an outlying park area. Concrete skateparks are not inherently noisy but any sound generated will be absorbed by the walls and distance to the outside of the structure. Dark sky compliant lighting, to allow use into the evening hours, will never reach the beyond the immediate area of the skatepark. User parking, which there is plenty of through most of the summer, is immediately available to skaters and parents. Additionally, the location gives users convenient access to the Vail and ECO bus systems. Vail Recreation District staffs, responsible for day to day operations of the skatepark, are essentially on-site. There are shops and restaurants right next door in the Lionshead commercial area. The overall design intention for the project is to design a skatepark where every inch of the park maximizes the experience for beginning and intermediate skateboarders with interesting creative options for expert skateboarders or other sports, such as BMX bikes and Razor scooters. The small site lends itself to a skatepark that is focused with flowing transitions and creative transfer options and basic street features. That translates to this being a fun park to skate for beginners, intermediate and experienced skaters. Skaters, individuals and families, will come to Vail to skate this park. It has been suggested by members of the Skatepark Committee and California Skateparks that the Town considers installing a snowmelt system in the skatepark to allow year round use of the facility. Currently, there is insufficient excess capacity in the existing boiler systems within the Lionshead Parking Structure to snowmelt the skatepark area. However, there is space in the boiler room below the Lionshead Transit Center for an additional boiler and the design of streetscape improvements for East Lionshead Circle may identify the need for additional boiler capacity in the future. If the Council is interested in including a snowmelt system in the skatepark staff will provide a cost estimate and feasibility report with the request to approve the final design and award of the construction dollars for the skatepark. IV. PROJECT BUDGET On November 18, 2014 staff referred to a preliminary overall budget in the range of $1.5M. Determination of design fees and construction costs has demonstrated the preliminary estimate to be accurate. The Council is requested to approve an overall project budget for the construction of a permanent skatepark of $1,550,000 to be included in the next supplemental budget. Following is a breakdown of the proposed budget. Skatepark design and public process $ 83,500 General construction, site work, electrical, safety screen $ 523,670 Town of Vail 4/21/2015 Page 2 Skatepark construction per final design $ 614,350 Additional skatepark mini ramp $ 65,000 Integrated Public Art $ 50,000 Engineering and Code Analysis $ 59,380 Contingency $ 154,100 Total $1,550,000 V. DESIGNER/CONTRACTOR SELECTION To facilitate advancement of the design of the skatepark and to procure the services of a qualified design/build skatepark contractor the Town and VRD staff, working with the Skatepark Committee, Cameron Chaney, CJ Poulin and Mike Dunlap, issued an open Request for Qualifications (RFQ) to garner interest in the project from skatepark builders across the country (and abroad). 11 responses to the RFQ were received and evaluated by the team. A short list of six companies, specializing in the design and construction of skateparks, were selected to receive a Request for Proposal (RFP) with 4 companies returning proposals for the project. Three of these companies were interviewed by the team and California Skateparks was selected as the company most qualified to design and construct the skatepark. Council is requested to award the contract for the design portion of the Design/Build skatepark contract to California Skateparks in the amount of $83,500. The balance of the contract with California Skateparks for construction of the skatepark and related site work and improvements will be $1,203,020. A request to award the construction portion of the contract will coincide with the presentation of the final skatepark design following the design process. The project design process includes involving the public with 2 community meetings to provide input and assist with the final design of the skatepark. The design contract requires fully engineered and documented construction plans, specifications and details for a permanent concrete skate park and structures. All components are to be fully engineered to be safe and durable and built to construction specifications and all applicable industry standards. VI. SCHEDULE California Skateparks has provided a proposed schedule for the design and construction of the skatepark. The schedule includes approximately 90 days for public input, design, approvals, construction documents and permitting and approximately 60 days for construction. With a Town Council award of the design portion of a design -build contract on April 21, 2015, California Skateparks believes a Grand Opening of the skatepark could occur the last week of October, 2015. VII. STAFF/COMMITTEE RECOMMENDATION Town and Vail Recreation District Staff and the Skatepark Committee recommend the Town Council take the following actions regarding the proposed skatepark. 1. Approve the proposed site, the gap between the north and south ramps of the Lionshead Parking Structure, as the location for a permanent skatepark in Vail. 2. Approve an overall project budget for the design and construction of a permanent skatepark of $1,550,000 to be included in the next supplemental budget. 3. Award the contract for the design portion of the Design/Build skate park contract to California Skateparks in the amount of $83,500 with anticipation of a future award for construction later this summer, following final design and approval. Town of Vail 4/21/2015 Page 3 Lionshead Skatepark Project TOWN OF 11 9 a FMII I m Lionshead Skatepark Project REQUEST TO THE TOWN COUNCIL 1. Approve the location within the Lionshead Parking Structure. 2. Approve an overall project budget of $1.55M. 3. Award the contract for the design portion to California Skateparks in the amount of $83,500. TOWN OF 11 91A 00811 M Lionshead Skatepark Project BACKGROUND • Existing temporary skatepark structures have reached the end of their life cycle - replacement cost $260K. • Previous attempts to find a site have come up short. • Previously discussed the proposed site of the Lionshead Parking Structure. • Council directed staff to continue refining design, solicit proposals and investigate issues that may prevent the project from moving forward at this time. -ol" APRIL 21, 2015 TOWN OF 11 91A 00811 M Lionshead Skatepark Project CIRCA 1980 -_- - _ CONSTRUCTION DOCUMENTS TOWN OF 11 DO 00811 m M -_ _ oAk— ,r�� ... E CIRCA 1980 -_- - _ CONSTRUCTION DOCUMENTS TOWN OF 11 DO 00811 m Lionshead Skatepark Project �� _ �.: ' Via-• LOOKING THE GAP BETWEEEN THE NORTH AND SOUTH SIDES OF THE LIONSHEAD STRUCTURE APPROXIMATELY 5700 SQUARE FEET TOWN OF 11 DO 00811 m Lionshead Skatepark Project MINI -RAMP LOCATION BETWEEN THE STAIR TOWER AND CIRCULATION RAMP TOWN OF 11 DO 00811 m Lionshead Skatepark Project 11 DO 00811 m SEVERAL ADVANTAGES TO BEING CONTAINED WITHIN THE LIONSHEAD PARKING STRUCTURE • NOISE • LIGHT • PARKING • ACCESS • CONVENIENCE TOWN OF Lionshead Skatepark Project POSSIBLE RED FLAGS REVIEWED WITH NO ISSUES FOUND GARAGE EXPANSION LIFE SAFETY AND FIRE LIGHTING PROBLEMS BUILDING CODE ANALYSIS 11 DO 00811 m NOISE PROBLEMS VENTILATION REQUIREMENTS SKATEPARK DESIGN TOWN OF Lionshead Skatepark Project EXPOSURE APRIL 81 2015 11 DO 00811 m J BY JUNE SPACE WILL BE ALMOST FULLY IN THE SUN TOWN OF Lionshead Skatepark Project TOWN OF 11 9 a FMII I m Lionshead Skatepark Project MAXIMIZE BEGINNERS, INTERMEDIATE EXPERIENCED FLOWING TRANSITIONS CREATIVE TRANSFER TOWN OF 11 DO 00811 m Lionshead Skatepark Project INTEGRATED PUBLIC ART OPPORTUNITIES IIJ_lit[lblill&IIilla1WE41911Lol"44Mll f_lfIL[CiRill FEATURES. INCLUDED IN CALIFORNIA SKATEPARKS SCOPE OF WORK 2. ARTISTIC ELEMENTS SELECTED AN COMMISSIONED BY AIPP BOARD TOWN OF 11 DO 00811 m Lionshead Skatepark Project INTEGRATED CONCRETE PATTERNS AND COLORS 11 DO 00811 m N TOWN OF VAIL Lionshead Skatepark Project INTEGRATED ARTISITIC ELEMENTS 11 DO 00811 m TOWN OF Lionshead Skatepark Project PROJECT BUDGET Skatepark design and public process $ 83,500 General construction, site work, electrical, safety screen $ 523,670 Skatepark construction per final design $ 614,350 Additional skatepark mini ramp $ 65,000 Integrated Public Art $ 50,000 Engineering and Code Analysis $ 59,380 Contingency 154,100 Total $1,550,000 TOWN OF 11 91A 00811 N Lionshead Skatepark Project CONTRACTOR SELECTION PROCESS FOR SELECTION OF A DESIGN/BUILD CONTRACTOR: • ISSUED OPEN REQUEST FOR QUALIFICATIONS WITH 11 RESPONDING • ISSUED A REQUEST FOR PROPOSAL TO 6 COMPANIES WITH 4 RESPONDING • CONDUCTED INTERVIEWS WITH 4 COMPANIES • MADE REFERENCE CHECKS, REVIEWED AND EVALUATED RESPONSES AND APPROACH OF EACH COMPANY TOWN OF 11 DO 00811 m Lionshead Skatepark Project CONTRACTOR SELECTION CALIFORNIA SKATEPARKS, UPLAND, CA IS RECOMMENDED FOR THE DESIGN/BUILD CONTRACT AWARD COUNCIL IS REQUESTED TO AWARD THE DESIGN PORTION OF THE DESIGN/BUILD CONTRACT IN THE AMOUNT OF $83,500. CONSTRUCTION REQUEST WILL FOLLOW IN THE AMOUNT OF $1,203,020. TOWN OF 11 DO 00811 m Lionshead Skatepark Project SCHEDULE DESIGN AND APPROVALS MAY - JULY 2015 CONSTRUCTION AUGUST -OCTOBER 2015 TOWN OF 11 DO 00811 m Lionshead Skatepark Project STAFF/COMMITTEE RECOMMENDATION 1. Approve the proposed site in the Lionshead Parking Structure. 2. Approve an overall project budget in the amount of $1,550,000. 3. Award the contract for the design portion of the Design/Build skate park contract to California Skateparks in the amount of $83,500. TOWN OF 11 91A 00811 N Lionshead Skatepark Project QUESTIONS? TOWN OF 11 DO 00811 m TOWN OF VAIN VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: April 21, 2015 ITEM/TOPIC: 2014 Year-end Investment Report PRESENTER(S): Kathleen Halloran, Finance Director ACTION REQUESTED OF COUNCIL: No formal action requested - informational only BACKGROUND: Section 2-2-8 of the Town Code requires an annual presentation of the town's investment report, which is also provided as a written report each quarter. This agenda item is a presentation of the town's investment report as of December 31, 2014. STAFF RECOMMENDATION: None. ATTACHMENTS: Invest presentation Invest wk sht 4/21/2015 2014 Investment Report TOWN OF HAIL 11 91A FPO] I N Policy Objectives 1. Safety 2. Liquidity 3. Yield Town of Vail I Finance 1 4/21/2015 4/21/2015 Yield Treasury yields improved year over year in the 6 month 2.00% to 2 year maturities, but 1.50% declined otherwise. 1.00% The Federal Reserve continued its low interest rate 0.50% policy Town of Vail I Finance 1 4/21/2015 11 FPA W81 I N 0.00% TREASURY YIELDS 3 mo 6 mo 1 yr 2 yr N==kb11M 2013 .07% .10% .13% .38% 2014 .04% .12% .25% .67% 5 yr 1.75% 1.65% 3 k -1 Town of Vail Results Town's average yield dipped in Q2 then recovered in Q3 through Q4 1 year Treasury fluctuated somewhat but remained low all year until Q4 By year-end, the spread between the TOV yield and the benchmark widened to 46 basis points 1.20% 1.00% 0.80% 0.60% 0.40% 0.20% 0.00% YIELD COMPARISON Q1 1 Yr Treasury Town of Vail Town of Vail I Finance 1 4/15/2014 4/21/2015 Q2 Q3 i .13% .11% .75% .68% Q4 13% .25% 72% .71% 4 Stratew December 31, 2014 December 31, 2013 Colorado Cash Cash Pool 21% Colorado 30% 19% Pool 21% CD's 19% Gov't CD's Securities 23% Gov't 35% Securities 33% Town of Vail I Finance 14/21/2015 5 4/21/2015 StratecIv Maturity December 31, 2014 2-5Yrs 35% t. >5Yrs 5% 1-2Yrs 8% December 31, 2013 >5yrs 6% < 1 Yr 2-5 yrs < 1yr 52% 38% 51% 1-2 yrs 5% Town of Vail I Finance 1 4/21/2015 6 4/21/2015 2014 Investment Stratew Expect the low interest rate environment to continue Stick to our investment policy objectives: safety, liquidity, and yield Continue to manage investment mix and decrease maturities until rates increase Make strategic decisions for use of cash for capital projects as appropriate Update the town's investment policy to allow participation in the Colo Trust Plus plan which invests in commercial paper. Town of Vail I Finance 1 4/15/2014 7 4/21/2015 TOWN OF VAIL MEMORANDUM TO: Stan Zemler Council Members FROM: Kathleen Halloran DATE: 4th Qrtr 2014 RE: Investment Report Enclosed is the investment report with balances as of December 31,2014. The estimated average yield for the pooled cash fund is 0.71 %. As of 12/31/2014, the Treasury yield curves for 3 months, 6 months, and 1 year are 0.04%, .12%, and 0.25% respectively. TOV investments performed above these yields. Our investment mix follows the policy objectives of safety, liquidity, and yield in that order. 2014 Investment Mix $61.4 million Cash $18.3M, 30%-- Colora Investment Pool $11.5M, 19% Gov't Securities ___-_.$19.9M, 32% CD's $11.71M, 19% There were no other changes to investment products or banking institutions. Please call me if you have any questions. 4/21/2015 Town of Vail, Colorado Investment Report Summary of Accounts and Investments As of 12/31/2014 Cash Commercial Banks Money Market Funds Total Cash U.S. Government Securities (see page 4) Government Agency Seurities -Piper Jaffray FNMA'S, GNMA'S, FHLMC'S & SBA'S - Dana Total Government Securities Certificates of Deposit Colorado Investment Pools Total Portfolio Maturing Within 12 Months Maturing Within 24 Months Maturing After 24 Months Investments 141231 4/21/2015 2014 Balances Percentage of Total $18,025,871 29.35% $239,211 0.39% $18,288,225 29.78% $13,703,237 22.31% $6,217,482 10.12% $19,920,719 32.43% $11,708,551 19.07% $11,493,052 18.72% $61,410,545 100.0% 31,956,842 52.04% 4,833,119 7.87% $24,620,585 40.09% 61,410,545 100.0% Performance Summary as of 12/31/2014 Institution Type of Accounts "CASH" ACCOUNTS Commercial Bank Accounts: First Bank of Vail - Operating Interest Alpine Bank Money Market Accounts: Schwab Institutional Money Market Fund - Dana Investments Interest and Balance Vail Super Now Public Funds Account - Piper Jaffray Interest and Balance Total Money Market Funds Total "Cash" Accounts GOVERNMENT SECURITIES (see pg 5) Government Agency Seurities -Piper Jaffray FNMA'S, GNMA'S, FHLMC'S & SBA'S - Dana Total Government Securities 1st Bank, Vail Colorado (#5734) Matures September 14, 2017 1st Bank, Vail Colorado (#5114) Matures March 27, 2017 1st Bank, Vail Colorado (#4983) Matures March 6, 2017 1st Bank, Vail Colorado (#1992) Matures Nov 23, 2015 1st Bank, Vail Colorado (#3421) Matures Mar 17, 2016 1 st Bank, Vail Colorado (#4290) Matures Sept 29, 2016 1st Bank, Vail Colorado (#4754) Matures Dec 28, 2016 1 st Bank, Vail Colorado (#5319) Matures May 19, 2016 1 st Bank, Vail Colorado (#9497) Matures Nov 19, 2019 1 st Bank, Vail Colorado (#9500) Matures Nov 18, 2019 Piper Jaffray 36161 NXR4 Matures Apr. 20, 2015 Piper Jaffray 2546704RO Matures Mar 14, 2017 Piper Jaffray 02005QZZ9 Matures Mar 28, 2016 Piper Jaffray 795450PJ8 Matures Sept 19, 2017 Piper Jaffray 38143AJM8 Matures Feb 8, 2017 Total Certificates of Deposit LOCAL GOVERNMENT INVESTMENT POOLS Colotrust General Fund Interest Total Local Government Investment Pools Accounts Total All Accounts Average Balances Return 12/31/14 0.150%$16,636,158 $1,389,713 0.010% $239,211 0.000% $0 $239,211 $18,288,225 1.28% $ 13,703,237 1.09% $ 6,217,482 $ 19,920,719 $ 19,920,719 1.200% 1,027,835 1.300% 1,065,749 1.300% 1,037,241 2.000% 1,098,280 2.500% 1,098,361 1.750% 1,058,245 1.750% 1,053,727 0.400% 1,521,886 0.900% 1,188,409 0.900% 1,054,708 1.050% 100,171 1.450% 101,337 1.190% 100,900 1.600% 100,635 1.700% 101,065 11,708,551 $ 11,708,551 0.010%$11,493,052 Investments 141231 4/Z1 /2015 $11,493,052 $61,410,545 as of 12/31/2014 Days/Years Int Rate Purchase Maturity to Maturity Market Agency Broker Coupon Yield Date Date at Purchase Value ***Federal Agency Discount Notes & Bonds*** FFCB 3133EAF86 Piper Jaffray 0.980% 0.970% 1/19/2012 8/7/2017 5.6 $997,450 FFCB 3133EAK49 Piper Jaffray 0.990% 0.990% 1/20/2012 8/15/2017 5.6 $497,035 FNMA 3135GONRO Piper Jaffray 1.110% 1.100% 1/21/2012 8/28/2017 5.6 $498,590 FHLM 3134G3J43 Piper Jaffray 1.050% 1.040% 1/23/2012 9/27/2017 5.7 $398,224 FNMA 3135GOPHO Piper Jaffray 1.010% 1.000% 1/24/2012 9/27/2017 5.7 $498,335 FNMA 3135GOPL1 Piper Jaffray 1.060% 1.060% 1/25/2012 10/4/2017 5.7 $497,285 FHLB 3133813R4 Piper Jaffray 1.020% 1.010% 1/26/2012 11/9/2017 5.8 $495,320 FFCB 3133EC5A8 Piper Jaffray 0.890% 0.880% 1/28/2012 11/27/2017 5.8 $493,545 FFCB 3133EC764 Piper Jaffray 0.860% 0.850% 1/29/2012 12/13/2017 5.9 $592,332 FHLB 313383DQ1 Piper Jaffray 1.020% 1.010% 1/29/2012 12/18/2017 5.9 $395,352 FNMA 3136G13C1 Piper Jaffray 0.760% 1.000% 1/30/2012 12/19/2017 5.9 $498,200 FNMA 3136G16W4 Piper Jaffray 0.660% 0.750% 1/31/2012 12/27/2017 5.9 $248,658 FHLB 313381 RE7 Piper Jaffray 1.020% 1.010% 2/1/2012 1/30/2018 6.0 $494,555 FHLB313381SP1 Piper Jaffray 1.070% 1.060% 2/1/2012 1/30/2018 6.0 $494,720 FNMA 3136G1 K57 Piper Jaffray 1.120% 1.110% 2/2/2012 4/30/2018 6.2 $543,235 FHLB 313382GQO Piper Jaffray 1.070% 1.070% 2/2/2012 3/20/2018 6.1 $490,820 FHLM 3134G45D6 Piper Jaffray 1.150% 1.140% 2/2/2012 5/25/2018 6.3 $989,770 FHLB 313383HQ7 Piper Jaffray 1.210% 1.210% 2/2/2012 6/27/2018 6.4 $616,664 FHLB 313383JQ5 Piper Jaffray 1.270% 1.260% 2/2/2012 6/27/2018 6.4 $327,815 FHLB 3130A04A5 Piper Jaffray 2.040% 2.020% 2/2/2012 10/2/2018 6.7 $555,027 FHLB 3130A3HA5 Piper Jaffray 1.650% 1.650% 2/2/2012 12/5/2018 6.8 $428,886 FHLB 3134G57A7 Piper Jaffray 1.800% 1.800% 2/2/2012 6/26/2019 7.4 $500,965 FHLM 3134G5AF2 Piper Jaffray 2.000% 2.000% 2/2/2012 7/9/2019 7.4 $499,650 FNMA 3136G24C8 Piper Jaffray 2.000% 1.970% 2/2/2012 8/26/2019 7.6 $506,800 FFCB 3133EDVH2 Piper Jaffray 2.000% 2.000% 2/2/2012 9/18/2019 7.6 $499,290 FHLM 3134G5HJ7 Piper Jaffray 2.020% 2.020% 2/2/2012 9/24/2019 7.6 $225,200 FHLB 3130A3MR2 Piper Jaffray 2.000% 2.000% 2/2/2012 12/30/2019 7.9 $419,513 Average Yield 1.28% $13,703,237 Days/Years Interest Rate Purchase Maturity to Maturity Market Agency Broker Coupon Yield Date Date at Purchase Value ***FNMA'S, ARM'S & SBA'S*** SBA 502647V -Q SBA 508940 SBA 508946 SBA 505536V -M Pooled - Pooled - Pooled - Pooled - Dana Dana Dana Dana 3.975% 2.575% 2.250% 3.125% 3.9% 2.4% 2.2% 2.9% 1 -Jul -94 6 -May -11 1 -Jan -12 1 -Aug -01 25 -Jun -19 25 -Jun -30 25 -Jul -30 25 -Jun -26 25.0 19.2 18.6 24.9 $4,717 $204,715 $167,819 $19,200 GNMA 8417 Pooled - Dana 5.125% 3.9% 1 -Oct -88 20 -Oct -18 30.1 $914 GNMA 8703 Pooled - Dana 4.750% 1.6% 1 -Sep -95 20 -Sep -25 30.1 $589 GNMA 8720 Pooled - Dana 5.125% 1.6% 30 -Sep -95 20 -Oct -25 30.1 $746 GNMA 8788 Pooled - Dana 5.375% 1.6% 1 -Jan -96 20 -Jan -26 30.1 $498 GNMA 80426 Pooled - Dana 4.500% 1.6% 21 -Jul -00 20 -Jul -30 30.0 $5,181 GNMA 80696 Pooled - Dana 3.375% 1.6% 23 -May -11 20 -May -33 22.0 $226,063 GNMA 80710 Pooled - Dana 5.625% 1.6% 1 -Jul -03 20 -Jul -33 30.1 $5,825 GNMA 82759 Pooled - Dana 2.500% 1.6% 20 -Mar -12 20 -Mar -41 29.0 $251,535 GNMA 80593 Pooled - Dana 1.750% 1.6% 20 -Apr -12 20 -Apr -32 20.0 $2,790 GNMA 82382 Pooled - Dana 2.690% 1.6% 30 -Sep -13 20 -Sep -39 26.0 $125,483 GNMA 1303 Pooled - Dana 2.000% 2.0% 30 -Sep -13 20 -Sep -43 30.0 $217,174 FNMA 850125 Pooled - Dana 5.146% 2.2% 1 -May -09 1 -Sep -35 26.4 $38,182 FNMA 422251 Pooled - Dana 5.589% 2.2% 1 -Dec -95 1 -Jan -21 25.1 $8,414 FNMA 334439 Pooled - Dana 6.200% 2.3% 1 -Dec -95 1 -Apr -24 28.4 $3,364 FNMA 520790 Pooled - Dana 6.077% 2.3% 1 -Jun -00 1 -Apr -28 27.9 $4,772 FNMA 546468 Pooled - Dana 5.563% 2.2% 24 -May -00 1 -Jun -28 28.0 $1,972 FNMA 535326 Pooled - Dana 5.263% 2.1% 26 -Jun -00 1 -Jun -28 28.0 $2,529 FNMA 323798 Pooled - Dana 5.749% 2.2% 1 -Dec -99 1 -May -29 29.4 $985 FNMA 567875 Pooled - Dana 6.336% 2.4% 1 -Dec -00 1 -Sep -30 29.8 $1,569 FNMA 593941 Pooled - Dana 6.010% 1.9% 1 -Dec -01 1 -Dec -30 29.0 $5,075 FNMA 545057 Pooled - Dana 5.487% 1 -May -01 1 -May -31 30.0 $353 FNMA 65970 Pooled - Dana 5.118 �2}.2%% 1 -01 FNMA 555378 Pooled - Dana 5.120% 4�`2. 7O 1�Magy-O8 11Apr-33 24.9 $46,197 Investments 141231 Government Securities as of 12/31/2014 Total $19,920,719 4/21/2015 Investments 141231 Days/Years Int Rate Purchase Maturity to Maturity Market Agency Broker Coupon Yield Date Date at Purchase Value FNMA 709092 Pooled - Dana 5.085% 2.1% 1 -Jun -03 1 -Jun -33 30.0 $9,949 FNMA 723661 Pooled - Dana 5.025% 2.2% 1 -Jul -03 1 -Jul -33 30.0 $1,311 FNMA 761737 Pooled - Dana 6.488% 2.2% 16 -May -05 1 -Dec -33 28.6 $8,749 FNMA 725462 Pooled - Dana 5.688% 1.8% 1 -Apr -04 1 -Jan -34 29.8 $10,034 FNMA 745160 Pooled - Dana 5.763% 2.2% 1 -Dec -05 1 -Mar -34 28.3 $17,919 FNMA 791573 Pooled - Dana 5.057% 2.2% 1 -Jul -04 1 -Aug -34 30.1 $3,327 FNMA 888321 Pooled - Dana 5.737% 2.2% 1 -Mar -07 1 -Aug -34 27.3 $20,410 FNMA 849207 Pooled - Dana 6.340% 1.8% 1 -Jan -06 1 -Jan -36 30.0 $4,950 FNMA 888710 Pooled - Dana 5.374% 2.2% 1 -Sep -07 1 -Jul -36 28.9 $26,599 FNMA 893933 Pooled - Dana 5.209% 2.3% 1 -Sep -06 1 -Oct -36 30.1 $9,708 FNMA 555624 Pooled - Dana 5.366% 2.1% 1 -Jun -03 1 -Mar -38 34.8 $3,968 FNMA 735967 Pooled - Dana 6.107% 2.2% 1 -Sep -05 1 -Mar -38 32.5 $7,743 FNMA 888386 Pooled - Dana 5.623% 2.2% 1 -Apr -07 1 -Mar -38 30.9 $47,381 FNMA 888618 Pooled - Dana 5.799% 2.2% 1 -Jul -07 1 -Mar -38 30.7 $15,528 FNMA 995451 Pooled - Dana 4.581% 2.2% 12 -Feb -09 1 -May -38 29.2 $37,127 FNMA 557073 Pooled - Dana 4.255% 1.5% 1 -Sep -00 1 -Jun -40 39.8 $3,926 FNMA 110540 Pooled - Dana 5.150% 2.6% 1 -Nov -90 1 -May -20 29.5 $3,216 FNMA 327446 Pooled - Dana 5.747% 2.8% 1 -Oct -95 1 -Aug -22 26.9 $1,334 FNMA 555921 Pooled - Dana 3.000% 2.7% 1 -Sep -12 1 -Sep -35 23.0 $19,158 FNMA 868877 Pooled - Dana 5.191% 2.3% 1 -Apr -06 1 -Apr -36 30.0 $7,326 FNMA 701045 Pooled - Dana 4.830% 2.0% 1 -Apr -03 1 -Apr -33 30.0 $59,862 FNMA 848390 Pooled - Dana 3.755% 1.8% 12 -Feb -09 1 -Dec -35 26.8 $23,731 FNMA 844148 Pooled - Dana 3.183% 2.0% 1 -Oct -05 1 -Nov -35 30.1 $20,435 FNMA 748087 Pooled - Dana 2.585% 2.2% 1 -Sep -10 1 -Sep -33 23.0 $57,275 FNMA 851297 Pooled - Dana 2.604% 2.3% 3 -May -11 1 -Sep -35 24.3 $234,336 FNMA AC0038 Pooled - Dana 2.355% 1.8% 24 -May -11 1 -Sep -38 27.3 $174,492 FNMA AV9481 Pooled - Dana 2.075% 2.0% 1 -Jul -14 1 -Jul -43 29.0 $339,631 FHLMC 775572 Pooled - Dana 2.720% 2.8% 1 -Sep -94 1 -Jun -24 29.8 $7,034 FHLMC 865469 Pooled - Dana 6.440% 2.8% 1 -Dec -95 1 -Aug -25 29.7 $387 FHLMC 645235 Pooled - Dana 6.340% 2.2% 1 -Jul -00 1 -Mar -29 28.7 $2,096 FHLMC 846784 Pooled - Dana 5.576% 2.2% 1 -Jul -00 1 -May -29 28.9 $1,266 FHLMC 846956 Pooled - Dana 6.446% 2.4% 1 -Nov -01 1 -Nov -31 30.0 $1,246 FHLMC 847166 Pooled - Dana 5.092% 2.3% 1 -Jul -03 1 -Aug -33 30.1 $3,630 FHLMC 847359 Pooled - Dana 6.072% 2.3% 1 -Dec -04 1 -Dec -34 30.0 $3,468 FHLMC 782526 Pooled - Dana 4.509% 2.1% 1 -Apr -05 1 -Apr -35 30.0 $49,487 FHLMC 848000 Pooled - Dana 4.665% 2.2% 1 -Sep -08 1 -Feb -36 27.4 $47,176 FHLMC 847629 Pooled - Dana 6.092% 2.3% 1 -Oct -06 1 -Sep -36 29.9 $11,686 FHLMC 865127 Pooled - Dana 3.130% 3.0% 1 -Aug -89 1 -Mar -19 29.6 $769 FHLMC 865476 Pooled - Dana 6.082% 2.8% 1 -Apr -96 1 -Feb -36 39.9 $491 FHLMC 865663 Pooled - Dana 6.040% 3.0% 1 -Nov -00 1 -Feb -30 29.3 $957 FHLMC 765114 Pooled - Dana 6.963% 4.4% 1 -Mar -99 1 -Jan -18 18.9 $632 FHLMC 847427 Pooled - Dana 5.264% 2.1% 1 -Jul -05 1 -Sep -34 29.2 $4,698 FHLMC 1G1840 Pooled - Dana 5.315% 2.2% 1 -Feb -06 1 -Nov -35 29.8 $8,844 FHLMC 163063 Pooled - Dana 5.553% 2.3% 1 -Aug -06 1 -Aug -36 30.0 $19,602 FHLMC 847058 Pooled - Dana 5.181% 2.2% 1 -Aug -02 1 -Aug -32 30.0 $19,252 FHLMC 1137033 Pooled - Dana 2.846% 2.0% 25 -May -11 1 -Sep -35 24.3 $158,494 FHLMC 611384 Pooled - Dana 6.953% 2.3% 11 -Feb -05 1 -Dec -32 27.8 $8,294 FHLMC 849313 Pooled - Dana 2.123% 2.1% 1 -Jun -14 1 -Feb -43 28.7 $333,344 TSY 912828EA4 1.875% 1.5% 16 -May -13 15 -Jul -15 2.2 $306,409 TSY 912828MY3 0.500% 46.0% 15 -Apr -15 2.0 $270,512 FNMA Fixed rate agency 3135GOHG1 0.375% 37.0% 1 -Jan -12 16 -Mar -15 3.2 400,194 FHLB Fixed rate agem 313OA2CG9 1.125% 1.1% 19 -Jun -14 19 -Sep -17 3.3 $317,216 FHLMC Fixed rate agency 3137EADP1 0.875% 88.0% 1 -Jun -14 7 -Mar -18 3.8 $395,488 FHLB Step Coupon Agency 313OA2NM4 0.750% 0.750% 28 -Jul -14 28 -Jul -17 3.0 $299,550 FHLB Step Coupon Agency 313OA3AQ7 0.800% 0.800% 16 -Oct -14 16 -Oct -17 3.0 $300,000 FHLB Step Coupon Agency 313OA32M5 1.000% 1.000% 26 -Sep -14 26 -Sep -18 4.0 $300,000 FHLMC Step coupon agency 3134G4YW2 1.000% 1.0% 1 -May -14 27 -Mar -19 4.9 $398,300 Accrued Interest 1.1% $15,388 Income Receivable $13,170 Average Yield 1.09% 6,217,482 Total $19,920,719 4/21/2015 Investments 141231 TOWN OF VAIN VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: April 21, 2015 ITEM/TOPIC: Second Reading of Ordinance No. 5, Series 2015 an Ordinance making budget adjustments to the Town of Vail General Fund, Capital Projects Fund, Real Estate Transfer Tax Fund, Heavy Equipment Fund and Timber Ridge Enterprise Fund. PRESENTER(S): Kathleen Halloran, Finance Director ACTION REQUESTED OF COUNCIL: Approve or Approve with amendments Ordinance No. 5, Series 2015 BACKGROUND: Please see attached memo STAFF RECOMMENDATION: Approve or approve with amendments Ordinance No. 5, Series 2015 ATTACHMENTS: Budget Supp 2 4/21/2015 TOWN OF TO: Vail Town Council FROM: Finance Department DATE: April 21, 2015 SUBJECT: 2015 Supplemental Appropriation On Tuesday evening, you will be asked to approve a supplemental appropriation of the 2015 budget upon second reading. Changes from first reading The following items reflect updates since first reading: General Fund During the April 7t" Council meeting on Ford Park Summer Parking, Council agreed to review estimated costs to extend bus service from Ford Park to the Vail Village parking structure on all summer days rather than on managed parking (special event) days. Please see attached memo from the Transit department outlining options for transit coverage of Ford Park in the summer. Capital Projects Fund During the April 7th meeting, Council directed staff to delay the reconstruction of the ventilation system at the Donovan Pavilion ($450,000) until 2016. The 2015 budget will be reduced by that amount. 4/21/2015 Ford Park In -town bus service extensions for the Summer 2015 Based on the discussion during the April 7 Vail Town Council meeting regarding the summer parking plan for Ford Park, the council directed staff to provide options for extending the summer in -town route. The staff reviewed the current special event bus schedules and the operating hours of the Vail Nature Center. Ford Park is served in two ways during managed parking days. The in -town shuttle is extended to include the Ford Park stop on Vail Valley Drive; in addition the Ford Park Express Service runs between Lionshead, Vail Village and Ford Park via the Frontage Road. The Nature Center is open on weekends during the summer including September and provides daily programs June 15- Sept. 5. There are nightly programs on Mondays, and Wednesdays -Saturdays. Most end at 8:30, however one ends at 10: The extended In -town service scenarios were reviewed: • Memorial Day through the end of September • Memorial Day through Labor Day • June 14- Labor Day • June 14- August 8, this is the last day ford park managed parking day interferes with Nature Center programs. The staff reviewed the service from the hours of 9AM-6PM in addition to an evening period from 6PM- 9PM. The costs of providing the various service levels are as follows: Staff recommendation is to provide the service from June 14- August 8, during summer 2015 and supplement the Transit budget appropriately. A minimum cost effective service would be to average at least 15 riders per hour for each additional hour of service. 4/21/2015 9AM-6PM 6PM-9PM Memorial Day through the end of September $ 92,835 $ 31,146 Memorial Day through Labor Day $ 80,419 $ 13,667 June 14- Labor Day $ 65,693 $ 9,515 June 14- August 8 $ 34,868 $ 4,498 Staff recommendation is to provide the service from June 14- August 8, during summer 2015 and supplement the Transit budget appropriately. A minimum cost effective service would be to average at least 15 riders per hour for each additional hour of service. 4/21/2015 TOWN OF VAIL 2015 BUDGET SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE GENERALFUND 2015 2015 2014 2014 Variance Original 1st Proposed Amended Actuals Fav / (Unfav) Budget Supplemental Amended Comments Revenue Local Taxes: $ 23,100,000 $ 23,881,131 $ 781,131 $ 24,486,000 $ 24,486,000 Sales Tax Split b/t Gen'I Fund & Capital Fund 62/38 62/38 62/38 62/38 Sales Tax $ 14,322,000 $ 14,322,000 $ - 15,181,000 $ 15,181,000 Property and Ownership 4,353,500 4,358,411 4,911 4,301,000 4,301,000 Ski Lift Tax 3,782,000 4,351,624 569,624 4,418,700 4,418,700 Franchise Fees, Penalties, and Other Taxes 1,116,550 1,121,455 4,905 1,158,779 1,158,779 Licenses & Permits 2,632,801 2,747,488 114,687 1,538,267 1,538,267 Intergovernmental Revenue 1,869,678 2,010,236 140,558 1,835,192 1,835,192 Transportation Centers 3,839,680 4,543,399 703,719 4,023,264 4,023,264 Charges for Services 870,397 947,267 76,870 907,812 907,812 Fines & Forfeitures 276,274 207,723 68,551 263,404 263,404 Earnings on Investments 110,000 157,713 47,713 108,236 108,236 Rental Revenue 840,896 1,044,463 203,567 903,087 903,087 Miscellaneous and Project Reimbursements 136,000 215,122 79,122 283,000 10,000 293,000 WMC legal to be reimbursed Total Revenue 34,149,776 36,026,901 1,877,125 34,921,741 10,000 34,931,741 5.5% Expenditures Salaries 14,938,480 14,630,258 308,222 16,013,936 16,013,936 Benefits 5,189,962 5,041,460 148,502 5,774,964 5,774,964 Subtotal Compensation and Benefits 20,128,442 19,671,718 456,724 21,788,900 21,788,900 Contributions and Special Events 2,126,198 2,068,595 57,603 2,044,028 2,044,028 All Other Operating Expenses 7,197,735 6,597,626 600,109 7,395,314 27,000 7,422,314 WMC Legal $10K; Line locates $8K; uniforms $9K Heavy Equipment O eratin Charges 2,365,254 2,332,918 32,336 2,365,917 2,365,917 Heavy Equipment Re lacement Charges 553,826 580,890 27,064 592,884 592,884 Dispatch Services 590,961 590,961 6301588 630,588 Total Expenditures 32,962,416 31,842,708 1,119,708 34,817,631 27,000 34,844,631 Revenue Over (Under) Expenditures 1,187,360 4,184,193 2,996,833 104,110 17,000 87,110 Castle Peak Senior Care Facility (200,000) (200,000) - - - 2015 World Alpine Ski Championships 250,000) (250,000) (250,000) - (250,000) Pro -cycling event (75,000) (75,000) (75,000) 75,000 2015 Nation's Event (375,000) (375,000) (375,000) - (375,000) Transfer to Dipatch Services Fund - - - (22,338) - (22,338) Surplus Net of Transfers & New Programs 287,360 3,284,193 2,996,833 (618,228) 58,000 (560,228) Beginning Fund Balance 16,401,973 16,401,973 16,689,333 2,996,833 19,686,166 Ending Fund Balance $ 16,689,333 $ 19,686,166 $ 16,071,105 $ 19,125,938 EHOP balance included in ending fund balance - $ 690,000 not spendable $ 690,000 $ 690,000 TOWN OF VAIL 2015 BUDGET SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE CAPITAL PROJECTS FUND 2015 Proposed 2014 2014 Variance Original 1st 2015 Amended Actual Fav /(Unfav) Budget Supplemental Amended Comments Revenue Total Sales Tax Revenue: $ 23,100,000 $ 23,881,130 $ 781,130 $ 24,486,000 $ 24,486,000 2015 6% incr from 2014 amended; then 5% per year Sales Tax Split between General Fund & Capital Fund 62/38 62/38 62/38 62/38 Sales Tax - Capital Projects Fund $ 8,778,000 $ 9,799,940 $ 1,021,940 $ 9,305,000 $ 9,305,000 Use Tax 1,800,000 1,803,853 3,853 1,800,000 1,800,000 2015 flat with 2014 forecast; 2014 YTD pacing 26% up from 2013 Federal Grant Revenue 240,000 121,248 (118,752) 240,000 118,752 358,752 2014-2016: Bridges at Nugget Lane and Bridge Rd Other State Revenue 504,000 327,261 (176,739) 356,000 182,830 538,830 CDOT share of funding for 1-70 Underpass study; re -appropriate $176K from prior year; $6K grant for fire equipment Lease Revenue 197,295 197,295 197,295 197,295 Per Vail Commons commercial (incr. every 5 years) and residential leases Employee Housing Fee -In -Lieu 361,805 417,665 55,860 - Project Reimbursement 251,200 290,671 39,471 - 40,000 40,000 2015 $40K reimbursement from ERWSD for waterline work on the Covered Bridge. 2014:$90K contribution to Mobile Comm Van from external agencies ($27.5K received in 2013); Reduce budget by $16.8K of Mobile Comm Van funding that will come from Transfer as show below from prior year's capital contributions from the E911 Board; $170K Holy Cross grant for lighting replacment (LEDs) TRAHC 494,466 491,871 (2,595) 494,466 494,466 Principal and interest on loans to TRAHC Earnings on Investments and Other 36,229 205,795 169,566 103,654 103,654 0.7% rate assumed Total Revenue 12,662,995 13,655,599 992,604 12,496,415 341,582 12,837,997 Bus Shelters 30,000 273 29,727 30,000 - 30,000 Annual maintenance. Parking Structures 620,000 610,682 9,318 680,000 - 680,000 Various repairs including deck topping replacement, expansion joint repairs, ventilation, HVAC, plumbing and other structural repairs. Facilities Capital Maintenance 603,563 416,284 187,279 541,760 165,000 706,760 $165K for Pitkin Creek bus stop and municipal carpet (partial replacement); General project covers repairs to town buildings including the upkeep of exterior (roofing, siding surfaces, windows, doors), interior finishes (paint, carpet, etc), and mechanical equipment (boilers, air handlers, etc.). Donovan Park Pavilion 58,670 38,830 19,840 500,000 (430,160) 69,840 2015: to change ventilation & improve noise, which includes a protective structure on the outside of the building; replace heating/air system and $50K furniture replacement. " Per Council 4/7, delay the ventilation system changes until 2016. Street Light Improvements 296,000 151,047 144,953 25,000 144,953 169,953 Re -appropriate to continue new street lights and to refurbish residential lighting; Accelerated replacement approved by Council April 1st. Capital Street Maintenance 981,200 764,977 216,223 1,116,500 216,223 1,332,723 Ongoing bridge rail project; delay in materials shipment. On-going maintenance to roads and bridges including asphalt overlays, patching and repairs. Covered Bridge Structural Repairs - - 50,000 40,000 90,000 Includes structural maintenance of bridge beams and painting in conjunction with ERWSD waterline maintenance (hangs underneath the bridge) $40K for work done on behalf of ERWSD - see revenue reimbursement above Flood incident repairs 105,436 105,436 105,436 105,436 Upper Columbine / Bighorn stream crossing reconstruction Fire Truck Replacement 620,900 618,017 2,883 - 2,883 2,883 2014 replace pumper truck from 1999; Re -appropriate for purchase of truck equipment Audio Visual Capital Maintenance 4,599 4,500 99 18,000 18,000 $18K annual maintenance / replacement of audio-visual equipment in town buildings such as Donovan, Municipal building, Grand View, LH Welcome Center, etc. Town -wide camera system 130,000 129,615 385 22,000 22,000 includes $22K per year for replacement of cameras and equipment; Document Imaging 47,664 47,664 - 68,000 68,000 Annual maintenance, software licensing, and replacement schedule for scanners and servers. Includes 38K for software platform upgrade in 2015. Software Licensing 48,000 46,195 1,805 60,000 60,000 Annual renewal of software licenses Hardware Purchases 222,740 222,884 (144) 168,000 168,000 2015 replacement of three GIS printers/scanners; Two additional Simplivity Omnicube nodes in 2015 at a cost of $45K each Copier replacement 10,000 9,883 117 - - Replace 8 -yr old equipment with copier/printer/fax/scanner Postage machine replacement 6,100 6,073 4/2 f/20 15equipment - Outdated software cannot comply with recent USPS postage meter changes; Current 7 years old TOWN OF VAIL 2015 BUDGET SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE CAPITAL PROJECTS FUND 2015 Proposed 2014 2014 Variance Original 1st 2015 Amended Actual Fav I(Unfav) Budget Supplemental Amended Comments Data Center (Computer Rooms) 15,000 14,926 74 - - Based on annual replacement schedule of security and power systems for 3 computer rooms Website and e-commerce 13,829 13,829 - 12,000 12,000 Internet security & application interfaces; website redevelopment; includes $550/month for web hosting svcs ArcGIS Systems 14,000 - 14,000 - 14,000 14,000 Replacement of plotter/scanner/copier for GIS Fiber Optics in Buildings 173,726 95,691 78,035 15,000 15,000 Annual mainenance Network upgrades 40,000 40,045 (45) 72,000 109,000 181,000 Requesting $109K for an expansion of wireless service to West and East Vail (TOV equipment, not Crown Castle); Replacement of switches and routers Phone System Infrastructure 142,919 142,919 - - - - Replace infrastructure for 15 -year old phone system; Work started in 2013 Public Safety System 61,767 61,767 50,000 50,000 Annual capital maintenance of "County -wide "Computer Aided Dispatch/Records Mgmt System"; includes patrol car and fire truck laptops and software used to push information to TOV and other agencies; TOV portion of annual Intergraph software maintenance Public AM Radio 5,900 5,900 - - - - Upgrade AM1610 equipment to make operational (the station has been down for approx. 1 year); This channel provides road and parking conditions, etc. to the public Business Systems Replacement 190,218 72,175 118,043 118,043 118,043 $58K to continue Community Development permitting software project; anticipate project completion this summer Transit Center Generator 200,000 - 200,000 200,000 200,000 Replacement of generator at the Vail Village transit center; includes re -landscaping and re -wiring; originally planned for 2014. Police E -Ticketing system 35,000 34,972 28 - - - Electronic ticketing system; reduces data entry done by officers to record physical tickets; will interface with Full Court system Total Maintenance 4,677,231 3,549,148 1,128,083 3,428,260 685,378 4,113,638 Enhancement of Town Assets CDOT Required Parking 218,000 140,859 77,142 - - - 2014: Vail Village parking improvements per CDOT requirements Vail Village Info Booth 1,536,383 1,323,165 213,218 100,000 100,000 For final bills and work completed prior to the 2015 WASC; includes new exterior and interior cameras Guest Services Enhancements/Wayfinding 3,161,947 1,785,032 1,376,914 1,376,914 1,376,914 Contination of signage project Guest Service / Wayfinding enhancements outside of VRA district Energy Enhancements 566,124 218,180 347,944 347,944 347,944 Implementation of energy audit enhancements; includes continuation of LED lighting project with shared cost of $170K from Holy Cross. Fire Equipment - - - - 22,153 22,153 2015: equipment purchased with proceeds from sale of fire truck ($30K revenue received in 2014) Neighborhood Road Reconstruction 25,000 25,000 450,000 25,000 475,000 Rd.5K for design and $450K in 2015 for shared project with ERWSD on Rockledge Neighborhood Bridge Reconstruction 300,000 300,000 300,000 300,000 600,000 Reconstruction and design of bridges at Nugget Lane and Bridge Rd. Fire Breathing Apparatus - - - - 17,862 17,862 Partial replacement of breathing apparatus equipment, funded by $6K grant listed above and sale of fire truck in 2014 Parking Entry System / Equipment 733,000 628,398 104,603 104,603 104,603 Replace parking system in both structures (LH parking structure system had been scheduled for replacement in 2006); Better financial reporting and potential to interface with variable message signs and other parking systems across town; Partially reimbursed by VRA ($300K). Radio Equipment replacement 176,000 173,808 2,192 - - Previously $693K budgeted in 2014 for replacement of approximately 59 radios for PW, PD and Fire. Adjusted to only include radios purchased over 12 years ago (in 2008 the town replaced a number of radios; these will not be replaced until 2018) Hybrid Bus Battery Replacement 440,000 - 440,000 440,000 440,000 Replace 7 batteries in 2015; Estimated life of 6 years Replace Buses 60,002 9,520 50,482 - 50,480 50,480 ADA van for on-call pickups and continuation of bike rack replacements Bus Camera System - 350,000 - 350,000 Installation of software and cameras in buses Timber Ridge Legal/Zoning 15,604 14,470 1,134 - - Consultant and legal expenses for the continuation of redevelopment of Timber Ridge Timber Ridge Redevelopment 225,000 159,938 65,062 Rockfall mitigation Total Enhancements 7,457,059 4,453,368 3,003,691 1,100,000 2,784,956 3,884,956 New Assets L'7/AF/4V1F7 TOWN OF VAIL 2015 BUDGET SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE CAPITAL PROJECTS FUND 2015 Proposed 2014 2014 Variance Original 1st 2015 Amended Actual Fav I(Unfav) Budget Supplemental Amended Comments Municipal Redevelopment 43,343 45,419 (2,076) 1,500,000 1,500,000 Planning for redevelopment of the municipal building; construction current listed on unfunded sheet Frontage Road Developments (VRA) - - - 3,000,000 3,000,000 Previously in 2014; pushed to 2015; From LH Parking structure to Municipal building to complement the new LH parking structure entry; funded by VRA (see transfers below) Chamonix Housing Development 5,176 5,176 1,250,000 1,250,000 Infrastructure, planning and design for future housing development Welcome Center (VRA) 68,887 31,848 37,039 - - Desk and signage improvements East LionsHead Portal (VRA) 25,000 9,339 15,661 - - Completed with savings 1-70 Underpass (VRA) 1,631,586 970,994 660,591 1,000,000 660,591 1,660,591 $1.6M to cover total amount of contract 2014 - 2016; CDOT reimbursements will span several years, with 2015 amount showed above Lionshead Parking Structure Entry (VRA) 2,164,962 1,891,915 273,047 - 273,047 273,047 Final construction bills, and to complete landscaping, lighting and artwork installation Lionshead Medans (VRA) 50,000 7,004 42,996 - - Median construction from LH parking structure to Vail Spa; Council cancelled the project; need some funds for bills already incurred; will reduce further when all bills paid Mobile Communications vehicle 321,000 321,270 (270) Budgeted during 2013 to allow for contract to be signed; will pay out funds in 2014 when van is delivered sometime in the fall Chamonix Housing Marketing Study 12,550 11,300 1,250 Update Housing Market Study Buy -down Program 402,118 - 402,118 402,118 402,118 Carryforward program funding Buy -down Program Funded by Pay -in-Lieu 684,814 202,336 482,478 - 900,143 900,143 Carry forward current balance of program funding: Housing funded directly by Pay -in - Lieu fees collected from developers; Includes revenue collected in 2014 ($417,665) Total New Assets: 5,404,259 3,496,602 1,907,658 6,750,000 2,235,900 8,985,900 Total Expenditures 17,538,549 11,499,118 6,039,431 11,278,260 5,706,234 16,984,494 Other Financing Sources (Uses) Transfer from Vail Reinvestment Authority 4,290,435 3,049,280 1,241,155 4,050,000 1,299,470 5,349,470 1-70 underpass $1 M, Frontage Rd improvements $3M; annual LH parking structure maintenance $50K; re -appropriate remaining balance in LH Parking entry and 1-70 Underpass Transfer from Debt Service Fund 21,311 21,311 - To close out remaining balance in Debt Service Fund Transfer from Dispatch Fund 16,800 16,800 Transfer from Dispatch for Mobile Comm Van Revenue Over (Under) Expenditures (547,008) 5,243,872 5,790,881 5,268,155 (4,065,182) 1,202,973 Beginning Fund Balance 15,869,058 15,869,058 15,314,050 5,798,881 21,112,931 Ending Fund Balance 15,322,050 21,112,931 20,582,205 22,315,904 CFPA FPOki] IN TOWN OF VAIL 2015 BUDGET SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE REAL ESTATE TRANSFER TAX FUND 2015 Proposed 2014 2014 Variance Original list 2015 Amended Actual Fav /(Unfav) Budget Supplemental Amended Comments Real Estate Transfer Tax $ 5,900,000 $ 6,849,449 $ 949,449 $ 5,670,000 $ 5,670,000 Golf Course Lease 132,014 128,913 (3,101) 134,654 134,654 Annual lease payment from Vail Recreation District 2% annual increase - deposited to "Recreation Enhancement Account" (accompanying expenditure listed below) Inter ovenmental Revenue 119,900 125,394 5,494 20,000 20,000 $20K Lottery fund proceeds Project Reimbursements 1,192,500 226,868 965,633 965,633 965,633 Remainder of $1.165M VRD portion for Golf Course Clubhouse construction Recreation Amenity Fees 338,000 338,341 341 10,000 10,000 Donations 32,550 32,550 AIPP Winterfest donations added to public art budget below Earnings on Investments and Other 33,712 163,651 129,939 28,595 28,595 Total Revenue 7,716,126 7,865,166 149,040 5,863,249 965,633 6,828,882 Maintain Town Assets Annual Park and Landscape Maintenance 1,430,514 1,182,187 248,327 1,603,001 - 1,603,001 Ongoing path, park and open space maintenance, project mgmt Management Fee to General Fund (5%) 295,000 342,472 (47,472) 283,500 283,500 5% of RETT Collections - fee remitted to the General Fund for administration Tree Maintenance 65,000 58,946 6,054 65,000 65,000 Regular maintenance for tree health within the town (spraying, removing, new trees); scale spraying on town -owned property at approx. $120 per tree; Initiating tree -planting program for lost trees Forest Health Management 195,000 198,322 (3,322) 225,000 225,000 Pine beetle mitigation in conjunction w/ forest service; Wildfire prevention measures Street Furniture Replacement 325,000 74,980 250,020 250,020 250,020 Re -appropriate for new recycling ordinance trash containers received in 2015 Glen Lyon Bridge - - - 150,000 150,000 Re -decking of recreation path bridge; structural repairs & railings; too large a project to include in annual rec path captial maintenance Alpine Garden Support 65,620 65,620 67,000 67,000 Annual operating support of the Betty Ford Alpine Gardens; assumes 2% increase per year Alpine Garden Education Center - - - 500,000 500,000 Awarded per Council contributions Eagle River Watershed Programs 86,000 37,972 48,028 63,240 63,240 Annual support of the Eagle River Watershed Council programs; assumes 2% increase per year Actively Green by 2015 Program 37,000 18,500 18,500 20,000 18,500 38,500 Council Contribution for continuation of this town -wide recycling education and certification program run by Walking Mountains; Re -appropriate 2014 unused because program spanned across years Fencing around West Vail Community Garde 18,500 18,500 Public Art - Operating 95,920 96,568 648 100,248 - 100,248 Art in Public Places programming Environmental Sustainability 527,500 308,197 219,303 321,586 219,303 540,889 Re -appropriate unused recycling rebate program dollars to be used toward public education, outreach, fabric bags, etc. Environmental Sustainability programs; 2015 Includes new environmental planner position; Total Maintenance 3,141,054 2,402,263 738,791 3,398,575 487,823 3,886,398 Rec. Path Capital Maint 104,796 84,756 20,040 103,989 20,040 124,029 Capital maintenance of the town's recreation path system. Re -appropriate $20K for preliminary planning for the relocation of the trail that runs through the LH gondola area Park / Playground Capital Maintenance 128,838 126,412 2,426 98,500 - 98,500 Annual maintenance items include projects such as playground surface refurbishing, replacing bear -proof trash cans, painting/staining of play structures, picnic shelter additions/repairs, and fence maintenance. Donovan Park Master Plan 5,000 - 5,000 379,000 5,000 384,000 2015 safety improvements to playground / park (10-11 years old); Re -appropriate $51K planning Flood Incident Repairs 847,795 43,252 804,543 804,543 804,543 Re -appropriate for re -stabilization of Dowd Junction path Library Recreation Path Reconstruction 240,000 3,420 236,580 945,000 236,580 1,181,580 Reconstruction of the recreation path from the Vail Library to Lionshead, including 12 ft wide concrete trail, repairs to eroded culverts at Middle Creek and stream bank erosion repair (50 ft. section); Construction to begin in 2015. $237K to be used for design. Streambank/tract mitigation 1,684,834 84,972 1,599,862 1,000,000 1,000,000 Re -appropriate to complete the Gore Creek Strategic Action Plan; Includes estimates for streambank repairs (from water to bank) and riparian repairs (from bank to land area and revegetation).; mapping of water infrastructure, community education and outreach. Re - appropriate $1 M and transfer remaining $600K to 2016 to accompany total project to be refined once the strategic action plan is complete. Water Quality / Storm Water 449,900 327,681 1 �p�g� , ( /2015 122,219 122,219 Would accompany repairs made with streambank/tract mitigation for storm water and culverts. TOWN OF VAIL 2015 BUDGET SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE REAL ESTATE TRANSFER TAX FUND 2015 Proposed 2014 2014 Variance Original list 2015 Amended Actual Fav /(Unfav) Budget Supplemental Amended Comments Skate Park - Temporary 260,000 50,534 209,466 209,466 209,466 Replacement of temporary skate park; Keep in the budget until permanent skate park finalized Permanent Skate Park 75,000 - 75,000 75,000 75,000 Design & planning for a permanent skate park at the "Atrium" site. Ford Park Portal Improvements 250,000 250,000 250,000 250,000 TOV portion of improvements to six portals into Ford Park Vail Trail - - 250,000 250,000 Placeholder for new Vail Trail Bike Lanes: N Frontage Rd 1,500,000 347,384 1,152,616 _ - Moved up to 2014 from 2015 to correspond with CDOT overlay next year; Bike lane shoulder from Red Sandstone school to Buffehr Creek Bike Lanes: S Frontage Rd 500,000 173,692 326,308 Bike lane shoulders: In 2013 from West Vail roundabout to Matterhorn; 2014 from Matterhorn to Cascade to be done in conjuction with Cascade CDOT parking project Ford Park Playground Safety Improvements 450,000 52 449,948 Moved to Lower Bench Improvements (below) Ford Park Playground / Lower Bench Impr - - - 380,000 961,122 1,341,122 Public restrooms ($511 K), playground safety improvements ($449.9K), and $380K for lower bench improvements such as the waterline relocation, new pavers and ADA parking Ford Park parking lot slope re -vegetation 100,000 - 100,000 - 100,000 100,000 Re -vegetate the slope down toward the river at the Ford Park parking lot originally scdhule in 2014 Booth Creek Playground 385,250 13,078 372,172 372,172 372,172 $120K for design/engineering; remainder for potential start this fall Booth Creek Park Redevelopment 512,000 - 512,000 - - - Redevelopment of entire park including tennis courts, covered areas and playground structures; Tennis court ($262K) and playground ($250K) originally budgeted in 2014 will occur when overall park is reconstructed (budgeted in 2016) Public Art - General program / art 390,831 37,154 353,677 85,000 359,226 444,226 To purchase sculptures, artwork, art programs and events; remainder is re -appropriated each year to accumulate enough funds Public Art - Winterfest 78,730 31,000 47,730 80,280 80,280 Carry over balance from 2014 and recognize donations made for Winterfest event. Total Enhancements 7,962,974 1,323,386 6,639,588 1,991,489 4,845,649 6,837,138 VRD-Managed Facility Projects Recreation Enhancement Account - - 134,654 - 134,654 Annual rent paid by Vail Recreation District; to be re -invested in asset maintenance Golf Course - Other Improvements 834,092 751,891 82,201 31,782 82,201 113,983 2015 golf maintenance building repairs Dobson Ice Arena 144,475 144,475 - 124,133 - 124,133 Renovate changing rooms and restrooms Ford Park/ Tennis Center Improvements 12,270 371 11,899 85,031 11,899 96,930 Renovate Tennis Club Roof Athletic Fields 15,604 - 15,604 59,714 15,604 75,318 Renovate Restrooms Gymnastics Center 50,000 49,606 394 - - - Unexpected foundation leak required immediate attention Total VRD-Managed Facility Projects 1,056,441 946,344 110,097 435,314 109,703 545,017 New Assets Golf Clubhouse and Nordic Center (CCF) 6,268,629 207,282 6,061,347 9,961,347 9,961,347 Total includes $1.165M reimbursement from VRD, allocation of Recreation Enhancement Funds thru 2014 and Conference Center funds of $3.8M (Total project cost originally estimated at $6.8M, but per Council Sept'14, approved additional $3.9M cost to project. This was originally budgeted in 2016, but moving forward to accomany the contract for work Ford Park Improvements & Fields (CCF) 4,080,792 3,455,517 625,275 625,275 625,275 Re -appropriated balance less $380K for lower bench improvements (waterline, pavers and ADA parking) to the Ford Park Lower Bench Improvements project (see above). Public Restrooms 511,174 - 511,174 _ - Transfer unused 2014 funds to the Ford Park Lower Bench Improvements project for public restrooms (budget was split) Total New Assets: 10,860,595 3,662,799 7,197,796 10,586,622 10,586,622 Total Expenditures 23,021,064 8,334,792 14,686,272 5,825,378 16,029,798 21,855,176 Other Financing Sources (Uses) Transfer from Conference Center Fund 1,836,318 1,836,318 - - Revenue Over (Under) Expenditures (13,468,620) (469,626) (12,700,914) 37,871 (15,064,165) (15,026,294) Beginning Fund Balance 16,848,758 16,848,758 3,376,676 12,700,914 16,379,132 Ending Fund Balance $ 3,380,138 $ 16,379,132 $ 3,414,547 $ 1,352,838 CFPA FPOki] IN TOWN OF VAIL 2015 BUDGET SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE HEAVY EQUIPMENT FUND Expenditures Salaries & Benefits Operating, Maintenance & Contracts Capital Outlay 973,366 934,286 39,080 994,189 1,482,474 1,522,728 (40,254) 1,467,757 1,150,864 734,910 415,954 839,700 994,189 1,467,757 Vehicles budgeted in 2014, but taking receipt in 415,954 1,255,654 2015 (Detectives Ford Explorer, Polaris Ranger, Street Sweeper, Sewer Jetter, Emergency lights for FD Tahoe, Dumb Bed for Ford 550)' Total Expenditures 2014 3,191,924 414,780 3,301,646 2015 2015 (453,322) Proposed 2014 Variance Original list Proposed 2,271,673 Amended Actual Fav / (Unfav) Budget Supplemental Amended Comments Revenue $ 1,633,528 Town of Vail Interagency Charge $ 3,011,352 $ 2,967,482 $ (43,870) $ 3,011,352 $ $ 3,011,352 Insurance Reimbursements & Other - 59,309 59,309 - - Earnings on Investments 14,650 14,146 (504) 14,650 14,650 Equipment Sales and Trade-ins 127,380 56,170 (71,210) 148,270 148,270 Total Revenue 3,153,382 3,097,107 (56,275) 3,174,272 3,174,272 Expenditures Salaries & Benefits Operating, Maintenance & Contracts Capital Outlay 973,366 934,286 39,080 994,189 1,482,474 1,522,728 (40,254) 1,467,757 1,150,864 734,910 415,954 839,700 994,189 1,467,757 Vehicles budgeted in 2014, but taking receipt in 415,954 1,255,654 2015 (Detectives Ford Explorer, Polaris Ranger, Street Sweeper, Sewer Jetter, Emergency lights for FD Tahoe, Dumb Bed for Ford 550)' Total Expenditures 3,606,704 3,191,924 414,780 3,301,646 415,954 3,717,600 Revenue Over (Under) Expenditures (453,322) (94,817) 358,505 (127,374) (415,954) (543,328) Beginning Fund Balance 2,271,673 2,271,673 1,818,351 358,505 2,176,856 Ending Fund Balance $ 1,818,351 $ 2,176,856 $ 1,690,977 $ 1,633,528 4/21/2015 9 TOWN OF VAIL 2015 BUDGET SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE TIMBER RIDGE ENTERPRISE FUND Operating Income Non-operating Revenues (Expenses) Interest on Investments Loan Principal Repayment to Capital Projects Fund Interest Payment to Capital Projects Fund Revenue Over (Under) Expenditures Beginning Fund Balance Ending Fund Balance (382,956) 465,161 848,117 505,151 (572,000) (66,849) 2,044 1,812 (232) 1,560 1,560 (345,966) (345,966) 2015 - (351,155) 2014 2014 Variance 2015 1st Proposed Amended Actuals Fav / (Unfav) Budget Supplemental Amended Revenue 663,224 847,890 1,511,114 Rental Income $ 1,315,763 $ 1,341,308 $ 25,545 $ 1,182,948 $ 1,182,948 Other Income 16,658 5,136 (11,522) 11,900 11,900 Total Revenue 1,332,421 1,346,444 14,023 1,194,848 - 1,194,848 Expenditures Operating, Maintenance & Contracts 689,933 622,967 66,966 589,697 589,697 Capital Outlay 1,025,444 258,316 767,128 100,000 572,000 672,000 Total Expenditures 1,715,377 881,283 834,094 689,697 572,000 1,261,697 Operating Income Non-operating Revenues (Expenses) Interest on Investments Loan Principal Repayment to Capital Projects Fund Interest Payment to Capital Projects Fund Revenue Over (Under) Expenditures Beginning Fund Balance Ending Fund Balance (382,956) 465,161 848,117 505,151 (572,000) (66,849) 2,044 1,812 (232) 1,560 1,560 (345,966) (345,966) - (351,155) - (351,155) (143,748) (143,743) - (138,487) (138,487) (870,626) (22,736) 847,890 17,069 (572,000) (554,931) 1,530,027 1,530,027 663,224 847,890 1,511,114 $ 659,401 $ 1,507,291 $ 680,293 $ 275,890 $ 956,183 4/21/2015 10 ORDINANCE NO. 5 SERIES OF 2015 AN ORDINANCE MAKING BUDGET ADJUSTMENTS TO THE TOWN OF VAIL GENERAL FUND, CAPITAL PROJECTS FUND, REAL ESTATE TRANSFER TAX FUND, HEAVY EQUIPMENT FUND, AND TIMBER RIDGE ENTERPRISE FUND OF THE 2015 BUDGET FOR THE TOWN OF VAIL, COLORADO; AND AUTHORIZING THE SAID ADJUSTMENTS AS SET FORTH HEREIN; AND SETTING FORTH DETAILS IN REGARD THERETO. WHEREAS, contingencies have arisen during the fiscal year 2015 which could not have been reasonably foreseen or anticipated by the Town Council at the time it enacted Ordinance No. 18, Series of 2014, adopting the 2015 Budget and Financial Plan for the Town of Vail, Colorado; and, WHEREAS, the Town Manager has certified to the Town Council that sufficient funds are available to discharge the appropriations referred to herein, not otherwise reflected in the Budget, in accordance with Section 9.10(a) of the Charter of the Town of Vail; and, WHEREAS, in order to accomplish the foregoing, the Town Council finds that it should make certain budget adjustments as set forth herein. NOW, THEREFORE, BE IT ORDAINED, BY THE TOWN COUNCIL OF THE TOWN OF VAIL, COLORADO that: Pursuant to Section 9.10(a) of the Charter of the Town of Vail, Colorado, the Town Council hereby makes the following budget adjustments for the 2014 Budget and Financial Plan for the Town of Vail, Colorado, and authorizes the following budget adjustments: General Fund $ (48,000) Capital Projects Fund 5,706,234 Real Estate Transfer Tax Fund 16,029,798 Heavy Equipment Fund 415,954 Timber Ridge Enterprise Fund 572,000 Total $ 22,675,986 2. If any part, section, subsection, sentence, clause or phrase of this ordinance is for any reason held to be invalid, such decision shall not affect the validity of the remaining portions of this ordinance; and the Town Council hereby declares it would have passed this ordinance, and each part, section, subsection, sentence, clause or phrase thereof, regardless of the fact that any one or more parts, sections, subsections, sentences, clauses or phrases be declared invalid. Ordinance No. 5, Series of 2015 4/21/2015 3. The Town Council hereby finds, determines, and declares that this ordinance is necessary and proper for the health, safety, and welfare of the Town of Vail and the inhabitants thereof. 4. The repeal or the repeal and reenactment of any provision of the Municipal Code of the Town of Vail as provided in this ordinance shall not affect any right which has accrued, any duty imposed, any violation that occurred prior to the effective date hereof, any prosecution commenced, nor any other action or proceedings as commenced under or by virtue of the provision repealed or repealed and reenacted. The repeal of any provision hereby shall not revive any provision or any ordinance previously repealed or superseded unless expressly stated herein. 5. All bylaws, orders, resolutions, and ordinances, or parts thereof, inconsistent herewith are repealed to the extent only of such inconsistency. This repealer shall not be construed to revise any bylaw, order, resolution, or ordinance, or part thereof, theretofore repealed. INTRODUCED, READ, APPROVED, AND ORDERED PUBLISHED ONCE IN FULL ON FIRST READING this 7th day of April, 2015, and a public hearing shall be held on this Ordinance on the 21st day of April, 2015, at the regular meeting of the Town Council of the Town of Vail, Colorado, in the Municipal Building of the town. Andrew P. Daly, Mayor ATTEST: Patty McKenny, Town Clerk READ AND APPROVED ON SECOND READING AND ORDERED PUBLISHED IN FULL this 21st day of April 2015. ATTEST: Patty McKenny, Town Clerk Ordinance No. 5, Series of 2015 Andrew P. Daly, Mayor 4/21/2015 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: April 21, 2015 ITEM/TOPIC: Adjournment (8:00 pm) 4/21/2015 TOWN OF VAIN