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Home My WebLink About2015-05-05 Agenda and Supporint Documentation Town Council Work SessionVAIL TOWN COUNCIL WORK SESSION AGENDA VAIL TOWN COUNCIL CHAMBERS 75 S. Frontage Road W. Vail, CO 81657 2:30 P.M., MAY 5, 2015 ruwx OF va' ii> NOTE: Times of items are approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. Public comments on work session item may be solicited by the Town Council. ITEM/TOPIC: PEC Update (10 min. ) PRESENTER(S): Warren Campbell, Chief of Planning 2. ITEM/TOPIC: Chamonix Master Plan Next Steps (30 Minutes) 3. PRESENTER(S): George Ruther, Director of Community Development Will Hentschel, 359 Design ACTION REQUESTED OF COUNCIL: The Town staff is asking that the Vail Town Council provides answers to the following two questions: 1) Does the Town Council support proceeding forward with preliminary site work and infrastructure design based upon an overall project density of 65-70 dwelling units (i.e. approximately 10 duplexes units, 9 townhomes units , 48 flats)? 2) Does the Vail Town Council support pursuing a two step approach to the project? BACKGROUND: The Town of Vail has been exploring options for developing the community's newest residential neighborhood on the Town owned Chamonix parcel located in West Vail. This action helps achieve the Town Council's adopted goal of "growing a thriving and balanced community". The purpose of this public hearing is for the Town Council to provide answers to two project questions and to take the next steps necessary to help realize the development of Vail's newest residential neighborhood. STAFF RECOMMENDATION: The Town staff recommends the Vail Town Council supports moving forward with a preliminary project density of 65 - 70 dwelling units and supports pursuing a two step approach to the project. ITEM/TOPIC: November Election Administration - Polling Place vs. Mail Ballot (15 min. ) PRESENTER(S): Patty McKenny, Town Clerk ACTION REQUESTED OF COUNCIL: Obtain Council feedback related to November's election administration. BACKGROUND: The Town of Vail has historically conducted polling place elections. The State of Colorado has transitioned to a mail ballot election format only. There are several options available for municipal election administration 5/5/2015 which will be reviewed in order to determine which format will be used in the November election. 4. ITEM/TOPIC: Information Update: 1) Vail America Days TM Parade on July 4th - Determine Town Council's Participation 2) March 2015 Sales Tax Memorandum 3) May 2015 Revenue Highlights (5 min.) 5. ITEM/TOPIC: Matters from the Mayor, Council and Committee Reports (15 min.) 6. ITEM/TOPIC: Executive Session, pursuant to: 1) C.R.S. §24-6-402(4)(b)(e) - to receive legal advice on specific legal questions; and to determine positions, develop a strategy and instruct negotiators, Regarding: Vail Valley Medical Center Pre -Development Agreement (30 min.) PRESENTER(S): Matt Mire, Town Attorney 7. ITEM/TOPIC: Adjournment (4:15 pm) NOTE: UPCOMING MEETING TOPICS AND ESTIMATED TIMEFRAMES BELOW (ALL ARE APPROXIMATE DATES AND TIMES AND SUBJECT TO CHANGE) THE NEXT REGULAR VAIL TOWN COUNCIL MEETING WORK SESSION WILL BEGIN AT APPROXIMATELY 12:30 P.M. (or TBD), TUESDAY, MAY 19, 2015 IN THE VAIL TOWN COUNCIL CHAMBERS. Ongoing agenda items DRB/PEC updates WS - 15 min.; Information Updates Attachments: WS - 15 min.; Executive Session items: 30 min.; Consent Agenda: 5 min.; Town Manager Report: 5 min. Future agenda items: US Open Burton Recap - 5/19 Vail Municipal Site Redevelopment Update - 5/19 Vail Golf Clubhouse and Nordic Center Update and Next Steps - 5/19 EGE Air Alliance Update - 6/16 Joint Meeting with VEAC (DestiMetrics Mountain Travel Update) - WS - 6/16 Ford Park : Maintenance and Landscape Plan - May/June CIRSA Charter Review - May/June Meet w/ Avon Town Council - discuss topics of regional interest - June VLHA and VILLA Interviews and Appointments - 6/2 Joint meeting with VLHA - July Review Night Sky Code Enforcement Standards for holiday and outdoor lights (when to turn on/off) - July/August Special VLMD Meeting VLMD 2016 Operating Plan - WS - 9/1 2016 VLMD Budget Resolution - ES - 10/20 Joint Meeting with VEAC (DestiMetrics Mountain Travel Update) - WS - 12/15 2016 CSE Funding Allocation Recommendation - ES - 12/15 Proposed future agenda items 5/5/2015 Cleanup Title 12, zoning amendments Fee Schedule Revisions TIF Update 5/5/2015 ►owx of vn' 1[1 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: May 5, 2015 ITEM/TOPIC: PEC Update PRESENTER(S): Warren Campbell, Chief of Planning ATTACHMENTS: April 27, 2015 PEC Meeting Results 5/5/2015 TOWN OF VAILA PLANNING AND ENVIRONMENTAL COMMISSION April 27, 2015 at 1:00pm TOWN COUNCIL CHAMBERS / PUBLIC WELCOME 75 S. Frontage Road - Vail, Colorado, 81657 MEMBERS PRESENT MEMBERS ABSENT Henry Pratt Dick Cleveland John Rediker Kirk Hansen Brian Gillette Webb Martin John Ryan Lockman Swearing in of new PEC Member, Brian Gillette Due to the absence of two Commission members the members present passed a motion to delay the appointment of a Chairman and Vice -chair to the May 11, 2015, public hearing. ACTION: Table election of Chair and Vice -chair to May 11, 2015 MOTION: Rediker SECOND: Martin VOTE: 5-0-0 Site Visit: 1. 2754 Snowberry Drive 30 minutes A request for a variance from Section 14-3-1, Table 1, Minimum Standards, Vail Town Code, pursuant to Section 14-1-5, Variances, Vail Town Code, and in accordance with Section 12-17, Variances, Vail Town Code, to allow for a residential driveway to exceed the permitted maximum centerline grade, located at 2754 Snowberry Drive / Lot 15, Block 9, Vail Intermountain and setting forth details in regard thereto. (PEC150009) Applicant: Mike Dantas, represented by Mauriello Planning Group Planner: Joe Batcheller ACTION: Approved with a condition(s) MOTION: Martin SECOND: Lockman VOTE: 4-1-0 (Rediker opposed) CONDITIONS: 1. Prior to requesting a rough driveway grade inspection, the applicant shall submit revisions to the issued building permit, for review and approval by town staff, identifying that the portions of the access road/driveway to the east unit which exceed 10% in grade will be heated via a snow melt system and boiler. Planner Batcheller provided an overview of the request and the background associated with it. He spoke to the criteria and staff's findings regarding each. He spoke to several potential negative impacts created by steeper driveways as identified by the Public Works Department. Commissioner Rediker inquired as to how the application is a "driveway". He sees this as the town granting access across/through the right-of-way and the applicant is merely paving a portion of the right-of-way. He does not feel the variance is necessary as access in the right-of- way to a platted lot is at issue. The grade within the right-of-way is an issue for the town not the applicant. Page 1 5/5/2015 Commissioner Pratt spoke to the aerial map and the depiction of the road going farther to the east and the road was not constructed to its full extent of the platted right-of-way. Why was the road not built pursuant to town standards for the entirety of the right-of-way. Commissioner Lockman inquired into the Public Works suggestion to the heat the portion of the access within the right-of-way. Was Public Works' proposed condition regarding heating the driveway included in the proposed motion? Batcheller spoke the concern that equity was not achieved by requiring an applicant to heat that portion of access within the right-of-way. No the condition requiring heating was not included. Commissioner Martin spoke to the utility road—that it is a road and not driveway. Would the applicant be required for maintaining the road beyond plowing or would the town be responsible for paving. Tom Kassmel, Town Engineer, spoke to what is being proposed is a driveway. Today it is a utility access road. This area was annexed into the town and the previous developer chose not to continue the construction of the road through the extent of the right-of-way. There are no standards to a utility access road. There are requirements for a private street, but this is not considered a private street. There should not be an expectation that a utility company would need to grade their access to meet town standards. The recommendation for a condition to heat the driveway is a result of the grade exceeding the maximum allowed 12% heated grade permitted in the remainder of town. He spoke to the number solutions explored to minimize or eliminate the need for a variance. This request is a for a driveway and Public Works would recommend that the variance should be from 12% to 15% for a heated driveway. He spoke to the requirement for a revocable permit required for all driveway improvements in the town. Warren Campbell asked Joe Batcheller to zoom out and show the extents of the water tank lot and inform everyone of its zoning. Batcheller showed the full extents of the lot and informed the group that the property was zoned two-family primary secondary. Commissioner Gillette inquired as to the design of the driveway on the private property and if in fact a variance would be in perpetuity for the property as Tom Kassmel stated in his presentation. Tom clarified that a variance would not be in perpetuity if the structure was demolished. Webb Martin asked how snow storage worked for the site and if it complied. Planner Batcheller said it does comply and showed the designated areas on the site plan. Commissioner Pratt asked if Mr. Dantas had a presentation Mike Dantas, applicant, spoke to the town's responsibility to protect the owner of property adjacent to the right-of-way by requiring the utility access to meet the current standards in 2007 thus avoiding the need for this discussion. He has designed a home which meets the standards and there are impacts to other designs and other designs had impacts to address such as the fire hydrant. The town erred in 2007 when the water district was not required to construct a compliant access to the tank. He does not understand why his request is being considered a driveway. Martin spoke to he understanding of the request and the evidence and testimony. He felt Staff's recommendation was appropriate. Page 2 5/5/2015 Commissioner Rediker did not see the portion of the access road in the right-of-way as a driveway. He sees the application as a request to pave the right-of-way to provide access to his property. He feels the application is not appropriate and the issue should be addressed in a more appropriate manner. Commissioner Lockman felt the history provided by the Town Engineer was beneficial. He highlighted that he did not feel it should be required to be snow melted. Commissioner Gillette felt the role of government is to help its constituents. He agreed it should not be required to be heated. He felt the application at hand was appropriate to resolve the question. The application should be acted upon. Commissioner Pratt agreed initially with Rediker's view point that the application was more as a request by the town for a road. He does feel a heated driveway is appropriate for an increase in from 10% TO 15%. He is not sure this is the applicant's burden to bear. The portion of road in the right-of-way does not meet current standards. Commissioner Gillette inquired as to future anticipated repair and necessary access to the water tank. Tug Birk, represented the Eagle River Water and Sanitation District, spoke to the action taken by ERWSD when the improvements cause damage to private improvements easement verses right-of-way. He added that in 2007 when the water tank improvements were installed the water line under the portion of right-of-way was not replaced or changed. Batcheller and Kassmel clarified the scope of work associated with the 2007 water tank work. Dantas reiterated that it was his belief that the scope for the ERWSD project in 2007 should have been required to bring the road into compliance at that point in time. Commissioner Martin made a recommendation to approve the application with a condition. 2. A request for final review of a Conditional Use Permit condition of approval, pursuant to Section 12-9C-3, Conditional Uses, Vail Town Code, to determine the employee generation and mitigation rate for the Vail Valley Medical Center healthcare facility, located at 181 West Meadow Drive and 108 South Frontage Road West (Vail Valley Medical Center)/Lots E, F, and 10 Vail Village Filing 2, Lot 2E, Block 1, Vail Lionshead Filing 1 and Lot D-2, A Resubdivision of Lot D, Vail Village Filing 2 (PEC150012) Applicant: Vail Valley Medical Center, represented by Braun Associates Planner: Nina Timm and Warren Campbell ACTION: Table to May 11, 2015 MOTION: Martin SECOND: Rediker VOTE: 5-0-0 3. A request for the review of an amendment to a Conditional Use Permit, pursuant to Section 12- 9C-3, Conditional Uses, Vail Town Code, to amend the approved development plan for the private school to establish the appropriate dimensional standards for a proposed employee housing unit (Headmasters House), a permitted use in the General Use (GU) Zone District, located at 3000 Booth Falls Road/Lot 1, Vail Mountain School, and setting forth details in regard thereto. (PEC150011) Applicant: Vail Mountain School, represented by Mauriello Planning Group Planner: Jonathan Spence Page 3 5/5/2015 ACTION: Table to June 8. 2015 MOTION: Martin SECOND: Rediker VOTE: 5-0-0 4. A request for a final review of a variance from Section 12-6D-6, Setbacks, Vail Town Code, pursuant to Chapter 12-17, Variances, to allow for the construction of a garage within the front setback within the Two -Family Primary/Secondary Residential zone district, located at 1755 West Gore Creek Drive/Lot 6, Vail Village West Filing 2, and setting forth details in regard thereto (PEC150013). Applicant: Hill Run Limited, represented by Beth Levine Architect Planner: Joe Batcheller ACTION: Table to June 8, 2015 MOTION: Martin SECOND: Rediker VOTE: 5-0-0 5. Approval of April 13, 2015 minutes MOTION: Martin SECOND: Lockman VOTE: 3-0-2 (Gillette, Rediker abstained) 6. Information Update Warren Campbell, Chief of Planning announced that he had accepted a position with the City of Sedona Arizona and this would be the last PEC hearing he would be attending. He thanked the PEC for their friendship and the work they had accomplished together over the years. 7. Adjournment MOTION: Rediker SECOND: Martin VOTE: 5-0-0 The applications and information about the proposals are available for public inspection during regular office hours at the Town of Vail Community Development Department, 75 South Frontage Road. The public is invited to attend the project orientation and the site visits that precede the public hearing in the Town of Vail Community Development Department. Times and order of items are approximate, subject to change, and cannot be relied upon to determine at what time the Planning and Environmental Commission will consider an item. Please call (970) 479-2138 for additional information. Sign language interpretation is available upon request with 24-hour notification. Please call (970) 479-2356, Telephone for the Hearing Impaired, for information. Community Development Department Published April 24, 2015 in the Vail Daily. Page 4 5/5/2015 ►owx of vn' 1[1 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: May 5, 2015 ITEM/TOPIC: Chamonix Master Plan Next Steps PRESENTER(S): George Ruther, Director of Community Development Will Hentschel, 359 Design ACTION REQUESTED OF COUNCIL: The Town staff is asking that the Vail Town Council provides answers to the following two questions: 1) Does the Town Council support proceeding forward with preliminary site work and infrastructure design based upon an overall project density of 65-70 dwelling units (i.e. approximately 10 duplexes units, 9 townhomes units , 48 flats)? 2) Does the Vail Town Council support pursuing a two step approach to the project? BACKGROUND: The Town of Vail has been exploring options for developing the community's newest residential neighborhood on the Town owned Chamonix parcel located in West Vail. This action helps achieve the Town Council's adopted goal of "growing a thriving and balanced community". The purpose of this public hearing is for the Town Council to provide answers to two project questions and to take the next steps necessary to help realize the development of Vail's newest residential neighborhood. STAFF RECOMMENDATION: The Town staff recommends the Vail Town Council supports moving forward with a preliminary project density of 65 - 70 dwelling units and supports pursuing a two step approach to the project. ATTACHMENTS: Chamonix Master Plan Next Steps Memorandum Chamonix Presentation Part 1 Chamonix Presentation Part 2 5/5/2015 Memnrancium To: Vail Town Council From: George Ruther, Director of Community Development Date: May 5, 2015 Subject: Chamonix Master Plan Next Steps Background The Town of Vail has been exploring options for developing the community's newest residential neighborhood on the Town owned Chamonix parcel located in West Vail. This action helps achieve the Town Council's adopted goal of "growing a thriving and balanced community'. The Town Council affirmed a number of goals for the project. The goals include: • Optimize the use of the site for workforce for -sale housing (15 - 25 du's per acre) • Design a context sensitive design solution (design review guidelines) • Ability to be phased over time (min. two phases) • Deliver desirable, marketable and diverse types of housing products (duplexes; one, two & three bedroom flats; townhomes, etc.) • Maximize the town's limited supply of financial resources • Build responsibly given the existing site configuration, topography and natural features of the site • Develop a diversified cost/sales structure to respond to a wider range of buyers (i.e. pricing structure based upon income) Purpose of the Meeting The purpose of this public hearing is for the Town Council to provide answers to two project questions and to take the next steps necessary to help realize the development of Vail's newest residential neighborhood. Project Density — the 2009 Chamonix Master Plan recommends the Neighborhood Block option aimed at providing residential development on the site oriented towards families. In doing so, an overall project density of 55 - 60 dwelling units (+/- 16 units per acre) is recommended in a mix of unit types. Town Staff has developed a preliminary option based upon the Neighborhood Block design that nets an overall project density of 65 — 70 dwelling units (+/-21 units per acre) of a mix of unit types. A substantial increase or decrease in density significantly changes the character of the development and the unit mix on the site, resulting in a 5/5/2015 substantially different development. In order to proceed forward with preliminary site work and infrastructure design, an overall project density must be established. Does the Town Council support proceeding forward with preliminary site work and infrastructure design based upon an overall project density of 65-70 dwelling units (i.e. approximately 10 duplexes units, 9 townhomes units , 48 flats)? • Project Approach Development on the Chamonix site requires two distinct steps; 1) site access and infrastructure improvements, and 2) vertical building construction. For obvious reasons site access and infrastructure work must be completed before vertical building construction. Town staff recommends breaking the project entitlement process down into two steps as well. Due to the presence of the Housing Zone District on the site, this approach can be easily accommodated and is particularly advantageous. Step One - The Housing Zone District provides flexibility in the application of the development standards. According to the Town's Zoning Regulations, the development standards for the District are prescribed by the applicant and reviewed for approval by the PEC. With that in mind, staff recommends that the Town prepares a development plan generally prescribing the applicable development standards (i.e. density, GRFA, setbacks, building locations, site coverage, landscape area, building height, etc.) and seek a development plan approval from the Planning & Environmental Commission. Once a development plan approval prescribing this general development standards are in place, the site access and infrastructure designs can be completed, contracted and permitted (late summer 2015). Approximately $1.5M has been appropriated in the 2015 Budget for this work. Prior to submitting an application to the Planning & Environmental Commission for review and approval of the site access and infrastructure improvements the town staff will return to the Town Council with a detailed probable cost estimate for the work. Step Two - While the site access and infrastructure improvements are being installed, the Town can simultaneously make progress on meeting with prospective home buyers and work towards the design review approvals needed for the vertical building construction. The first phase of vertical building construction could begin as early as spring 2016. The advantage of this approach is it optimizes time, reduces risk, saves cost, creates predictability and allows for phased construction of the housing development. Does the Vail Town Council support pursuing a two step approach to the project? 5/5/2015 • Next Steps o Present development approach options for TC sign off (public, private or public/private partnership) o Present probable cost estimates of site access and infrastructure improvements work (6/15) o Receive TC sign off on site access and infrastructure improvements plan (6/15) o Submit for PEC review and approval (7/15) o Complete a competitive bid process for site access and infrastructure improvements work (8/15) 5/5/2015 TOWN OF VAIL 5/5/2015 MAY O5, 2015 PREPARED BY 359 DESIGN PROJECT GUIDELINES AND GOALS Optimize the use of the site for Affordable For -Sale Housin Design a context sensitive design solution Develop a design that has the ability to be phased over time Deliver a desirable and marketable type of housing product Maximize the Town's limited supply of financial resources Build rest)onslbi Develo with the existing site configuration and topography a diversified cost/sales structure to respond to a wider range of buyers Town of Vail -Chamonix Conceptual Design 2 May 05, 2015 5/5/2015 Program Analysis 359 DESIGN 1 710 W. Colfax I Denver, Colorado 1 303.884.9131 ■ •mow. Cita � 71 ■ ■ ■ ■ Itl 0 E -� � ■ — — - - Phil � " 1� _ _ - - _— � L u 1 . IW W ' �■ ■ 1 — M I� . ■ ®° � CL a u�,- ■ ■ us In I. W u ir n ■ . ■ 46 rp 16" ■ �■ �7 - . . T ie l _ I I L 16 = a E r - III - ■ -: SII - , - _ i II _. 1 n j ■rte w ■„' ■ - ■ I I I_ :q _ ^pII M- I■II � � __ I 7 '�11� �. '�. 1 $' ■. A■ ■., J■ -` u • 7n' r - .gym■.. ■ �.n� — ■ ..r .■ _ - --`-' i n 16 �9 31 lip ' u ly ■ m I - Ig, ■ e 7 �'■■■. f �L �C. 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Project Vetting and Initial Entitlement Application. 359 Design will lead the outreach and design process and facilitate the evolution of the site planning and engineering in response to design constraints, council direction, project reality and public input. Through this phase we will discuss initial options with Council and the public. Determine level of Density, establish and initially test project goals, discuss funding mechanisms and structure. Access Infrastructure Engineering Documentation Through the Access Infrastructure Engineering phases of the project, the Civil Engineer along with the design team will develop site options into engineered civil drawings. Bythe • end of this phase, we will have achieved an approved overall site plan that will allow for us to move smoothly through the permitting process. 8.15 • 10.15 Access Infrastructure Construction t Once the Access Infrastructure ` drawings have been approved for permit, we will break ground to begin our first phase of construction on the project. 359 Design will lead and provide full Construction Administration services throughout the Access Infrastructure Construction phase. We anticipate a 15 month construction schedule. 0 "-gilding Entitlement and Public Outreach The project will proceed through the various meetings, gaining shape, validity and confidence as it evolves. The Town of Vail process has a good way of refining the designs. We anticipate this process to be full of scrutiny. We will harvest the input and further evolve the community shaped design. 4.16 Building Documentation Finalized - Begin Building Construction 359 Design will facilitate the design team through the process documentation phases. By this point, we will have moved through Concept Design, Schematic Design, Design Development and IMM finalizing plans in the Construction Documentation phase. Throughout each phase we will meet with the city and collect your ideas, comments, requirements and requests from each meeting, which will direct the development of the design with the design team and all consultants. 12.16 2017 Pre -Sales The project will go through 3 stages of "Pre -Sales": Sales 1 -Sign Up Sales 2 -Deposit and Qualify Sales 3 -Options, Documents, Contracts Design will work with the City to help :e this process by providing imagery )n of the finalized product. Town of Vail -Chamonix Illustrative Project Schedule Conceptual Design 2 May 05, 2015 359 DESIGN 710 W. Colfax I Denver, Colorado 1 303.884.9131 5/5/2015 MAY 2015 Begin Schematic Design for Access Infrastructure Engineering Begin Site Entitlement and Public Outreach p Meetings with the Design Review Board and the Planning and Environmental Commission will take place during this time, as well as 2 Open House meetings with the Public. At the end of May, we will submit for application. p Submit for Application - Site Design and Construction JUN 2015 Begin Access Infrastructure Engineering Documentation Q Meeting #2 with the Planning and Environmental Commission will occur. Followed by Pre -Sales (Product Interest). Q Council Meetings 1 & 2 r -AUG 2015 Begin Schematic Design for Building Design and Construction Q A Public Work Session will be held for interested parties to come and review the product and Unit Mix types that will become available. Q Council Sign Off for Site Design and Construction Q Submit for Permit - Site Design and Construction SEPT -OCT 2015 b Begin Access Infrastructure Construction Begin Design Development for Building Design and Construction p The Design Team and Public Outreach Team will hold an Open House to review all plans and construction schedule. p Sales 1 - Sign Up FEB -MAR 20 n Begin Construction Documents for Building Design and Construction Q Council Sign Off - Tentative 2016 p Council Sign 011 Q 0 Council Sign Off p Design Review Board y D Submit for Permit - Building Design and Construction 2015 NOV 2015 - JAN 2016 Building Entitlement Process p Two Rounds of meetings with the Design Review Board and the Planning and Environmental Commission will take place during this time, as well as 2 Open House meetings with the Public. p Sales 2 - Deposit and Qualify p Council Meeting 3 - Tentative p Council Sign Off - Tentative ........... 2016 Begin Building Construction 2016 2017 90 17 p Sales 3 - Options, Documents, Contracts Town of Vail -Chamonix Project Schedule Conceptual Design 2 May 05, 2015 359 DESIGN 710 W. Colfax Denver, Colorado 1 303.884.9131 5/5/2015 3 BR DUPLEX 2BRTOWNHOME 3BRTOWNHOME 1 BR FLAT 2 BR FLAT . / • • '` • • . . Li 00000 000 woo' ' - 0000� OOOP 0000 0' 15' 30' 60' 0 1"=30' UNIT TYPE QTY 3 BR DUPLEX 10 2 BR TOWNHOME 3 3 BR TOWNHOME 4 1 BR FLAT 18 2 BR FLAT 18 TOTAL UNITS 53 Town of Vail -Chamonix Previous Site Plan February 17, 2015 Conceptual Design 2 May 05, 2015 359 DESIGN 1 710 W. Colfax I Denver, Colorado 1 303.884.9131 5/5/2015 3 BR DUPLEX 2BRTOWNHOME 3BRTOWNHOME BR FLAT 2 BR FLAT .000somm00ammommo - --- --- --- i i i 0' 15' 30' 60' 1"=30' UNIT TYPE QTY 3 BR DUPLEX 10 2 BR TOWNHOME 3 3 BR TOWNHOME 6 1 BR FLAT 24 2 BR FLAT 24 TOTAL UNITS 67 Town of Vail -Chamonix Proposed Site Plan May 05, 2015 Conceptual Design 2 May 05, 2015 359 DESIGN 710 W. Colfax I Denver, Colorado 1 303.884.9131 5/5/2015 I ♦ • •- . . • ♦ • 0000. • • • • • • • • • • ' • ' • ♦ • • • • *its 40 • • • t0 so • ♦ • • •• •• •• . ■ ■ • ♦ / •to M' • . to 00 000 • ♦ 00' / i #0 .000 ♦ •to 000 OOOP 40 0.• 4 � 000010000 AW SITE ACCESS: We will be providing main access Pr ._ 10 VP . • — , w dU irUrn ane 5ie via arnUnix rcUaU. i ni5 . • —. , 0*0 . • . helps create a vehicular zone on the perimeter .,� • , � .. � • ' � and pedestrian zones in the core. ■ 400M 0 ■ A Town of Vail - Chamonix Site Access Conceptual Design 2 - May 05, 2015 359 DESIGN 710 W. Colfax Denver, Colorado 1 303.884.9131 5/5/2015 Building Pads are located. • .doop / • • i OOOP • =� On •� PHASE C NFO Access Infrastructure design is / g finalized and we begin to break round. In this • g ;.J phase we will locate building pads and begin to i lay the groundwork for the development. This includes: Utilities, Drainage, Grading, Construction of Roadways, etc. . I • / - • ' / / r 0 .♦ ♦ • _ �� % % . I %J completion on PHASE THREE U of the multi I; � • _ p �- family units we move to the northeast portion •'e e^�••' of the site to begin construction on 9 two and / \ g ••'' three bedroom townhomes. . 0 0 00 / • / i / 00-100, PHASE TWO* With Access Infrastructure J underway, we then move into the construction •'�• of our highest density units. Currently, we are •.,••'•• proposing that the Multifamily units will begin '•' construction in phase two. �� -• moi, /- / i •- i •/ i i PHA E F R' H vin th m ri f n r n •,.• S OU a g e ado tyo co st uctlo .. • •' • on the southernortion of the site complete, we p p woo begin to break ground on 10 single family units. .0 Town of Vail -Chamonix Phasing Study Conceptual Design 2 May 05, 2015 359 DESIGN 710 W. Colfax Denver, Colorado 1 303.884.9131 5/5/2015 Qo ON`* �N PM a ., PNS n aQ , c ao �- • • 4000 000 • - •' 000, - � a a• a. O P� .000 •• � ••000000, N\* �O PO MO TOWNHOMES A total of 9 townhomes are proposed on the northeastern portion of the site. All 9 of the townhome units have the flexibility to be 2 or 3 bedroom units. These will range in size from 1400sf to 2000sf. MULTI -FAMILY The proposed multi -family building units will be comprised of one, two, and three bedroom unit types. These modules will vary in size from 600sf to 1600sf. The current design illustrates a capacity of 58 units. The proposed unit type mix will provide flexibility as well as various options for potential residents. Town of Vail - Chamonix Density Study Conceptual Design 2 - May 05, 2015 359 DESIGN 710 W. Colfax Denver, Colorado 1 303.884.9131 5/5/2015 FWWA#O 4k � �/ ///� 0 �F_ - - - 400 TOWNHOMES A General approach of 2 garage spaces per unit. These will be covered, tempered, and most importantly -clean and safe. There are 9 total units, with a grand total of 18 secured parking spaces. DUPLEX Similar to the townhome module, each duplex unit will have a covered, tempered, and safe attached garage. will have the capacity to house 2 vehicles. Each garage MULTI -FAMILY Using a general parking ratio of 1.5, we will need a total of 65 parking spaces to provide for 48 total units. These parking spaces will be assigned, covered, but not tempered. A storage unit will be fled to the end of each parking space. GUEST PARKING We have allocated 9 parking spaces off of the internal road to accommodate visitors. Town of Vail -Chamonix Parking Study Conceptual Design 2 May 05, 2015 359 DESIGN 710 W. Colfax Denver, Colorado 1 303.884.9131 5/5/2015 0 MOWN=& •- - 1 ds • • 40000 • r s- i • • 40,00 •Simi ! ! 40% r 4000 l 1 J • - r { * 1 0 • i � ! • * • 0 "-*goo ! i OP!- .• i V • ! i ! • O O P +MIR, 0' 15' 30' 60' 1 )) = 30 Town of Vail -Chamonix Landscape Plan Conceptual Design 2 May 05, 2015 359 DESIGN 710 W. Colfax Denver, Colorado 1 303.884.9131 5/5/2015 i f r-� =NEI 0' 15' 30' 60' 1" =30' Town of Vail -Chamonix Access Infrastructure Site Plan Conceptual Design 2 May 05, 2015 359 DESIGN 710 W. Colfax I Denver, Colorado 303.884.9131 JIM f r-� =NEI 0' 15' 30' 60' 1" =30' Town of Vail -Chamonix Access Infrastructure Site Plan Conceptual Design 2 May 05, 2015 359 DESIGN 710 W. Colfax I Denver, Colorado 303.884.9131 5/5/2015 • • I • 100 • • ' I ' • • �� • • • • • I • • I • 000000 • 40 lop emommom \ 00 40 40 40 0 0 000 41 41 0 • • • • � • • • • ' • , • • 000• • , • � • ' • I ' • • , . I • • I • • . Ole• . . I I • . I . • I . 0 000 • I • 0 0000/ 0001 0 0 0 0 400� 0 0 0 SNOW 00 0 NWO 0 0 40or 0 • • . • . ' • • • • • • 1 • • • • / • • ' 0 • • • • 000 0 0000 OOOP ` • • 400 000 . 000 0 60001 0 . ' • • ' • • • 0' 15' 30' 60' 0 1"= 30' Town of Vail -Chamonix Parcel Division Conceptual Design 2 May 05, 2015 359 DESIGN 710 W. Colfax Denver, Colorado 1 303.884.9131 5/5/2015 •-! &.0,140P low 0 • • • I I I -• i/� • • • • -"• R„ • • • 7 000 0 • • •• • / • ONO • • • • • ` •; •.. 0 04P / • • •' i • • • / • • Ile 40 • • • • •' • / • • 000 • • Ile• b� • • • / • • / • • ` • 000,' • • i • • / • • / 1 • ' ' • • • • • • 1 / • • • / J • 4�' 0 15' 30' 60' 1 "=307 Town of Vail - Chamonix Open Spaces Conceptual Design 2 - May 053 2015 359 DESIGN 710 W. Colfax Denver, Colorado 1 303.884.9131 5/5/2015 • • • 4 • • ' I • • • ' • I • 000 • • • 000 wM00000 000 • • / • • • ' • • / • • . 00 000 • 0 40000 000 00100� • OOOP . Ole 000 0000 0 0 0 0000 / •�• i • ;0 Y 00000� 0• • • • 0,001 0 -6'00� 0 atop \m 0 0 400000000 400or Moog , 0 - • • • •' "• / •" • • 0' 15' 30' 60' 0 1"= 3 0' Town of Vail -Chamonix Access Infrastructure Roads Conceptual Design 2 May 05, 2015 359 DESIGN 710 W. Colfax I Denver, Colorado 1 303.884.9131 5/5/2015 . • _ . • L4P 0 solo • • • 4000, • ' I • • • 400 Qmm� • • mom* • 000000 • • 400 • • • • • • • •'' • • Ole • r' • Ow"- • 000 10• 0' 15' 30' 60' 0 1" =30' Town of Vail - Chamonix Access Infrastructure Utilities Conceptual Design 2 - May 05, 2015 5/5/2015 359 DESIGN 1 710 W. Colfax I Denver, Colorado 1 303.884.9131 • • •40000 • • 4• 0 0 —_ 0' 15' 30' 60' 0 1"=30' Town of Vail - Chamonix Access Infrastructure Grading Conceptual Design 2 - May 05, 2015 5/5/2015 359 DESIGN 1 710 W. Colfax I Denver, Colorado 1 303.884.9131 I Ram 91111 Town of Vail - Chamonix Access Infrastructure Pad Height Conceptual Design 2 - May 05, 2015 5/5/2015 359 DESIGN 1 710 W. Colfax I Denver, Colorado 303.884.9131 P1 .R:ff R VV PRIDE OF OWNERSHIP )mized Exterior Space: Outdoor living patio areas adjacent to open space ped water!: Hose bib at each building CONNECTION TO NATURE Usable Open Space: Sod near living areas; native landscape further out A Walk in the Park: Integration of Town of Vail Parks and Open Space Ease -of -Maintenance: Consolidated sodded areas for easier maintenance Connections: Direct passage through the building via center stair Views: Smart site planning allow for incredible views from upper level units! PARKING AND STORAGF� egration: Outdoor lockable storage integrated with Parking Spaces to Cover!: Covered parking available to more families EVERYDAY CONVENIENCE La Stop Drop: Mail and Trash facilities to integrate with Parking POP i do sopr 400 mop -- O Town of Vail -Chamonix Site Livability Conceptual Design 2 May 05, 2015 359 DESIGN 710 W. Colfax Denver, Colorado 1 303.884.9131 5/5/2015 13 Town of Vail -Chamonix Character View Looking West Conceptual Design 2 May 05, 2015 359 DESIGN 710 W. Colfax I Denver, Colorado 1 303.884.9131 5/5/2015 Section OPTION 1 Section OPTION 2 ,5ecnon OPTION 3 y 1 Bedroom UNIT PLAN t%r -w. l� UNIT PLAN Nj 3 Bedroom UNIT PLAN Town of Vail -Chamonix Sketches Plans and Sections Conceptual Design 2 May 05, 2015 359 DESIGN 710 W. Colfax I Denver, Colorado 1 303.884.9131 5/5/2015 Towx of vn' 1[1 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: May 5, 2015 ITEM/TOPIC: November Election Administration - Polling Place vs. Mail Ballot PRESENTER(S): Patty McKenny, Town Clerk ACTION REQUESTED OF COUNCIL: Obtain Council feedback related to November's election administration. BACKGROUND: The Town of Vail has historically conducted polling place elections. The State of Colorado has transitioned to a mail ballot election format only. There are several options available for municipal election administration which will be reviewed in order to determine which format will be used in the November election. ATTACHMENTS: November Election Administration Memorandum 5/5/2015 0 rowN of vain Memorandum To: Mayor and Town Council From: Patty McKenny, Town Clerk Date: April 30, 2015 Subject: November Election Administration — Polling Place vs. Mail Ballot This agenda item is scheduled to present options in conducting the upcoming November election. Historically Town of Vail elections have been conducted as polling place elections. The State of Colorado has been transitioning to mail ballot elections over the course of the last few years. In 2013 HB 13-1303 was adopted by the State Legislature requiring all county coordinated elections be conducted by mail ballot. In 2014, most statewide elections were administered in a mail ballot format except for some rural counties. There are some differences in the administration of elections outlined below which will help provide a better understanding of the election process as it relates to the differing formats. Background Elections are governed by numerous State Statutes, including Title 1 - the Uniform Election Code, and Title 31 - the Municipal Election Code, as well as Vail's Charter and Municipal Code. County election officials follow Title 1 and municipal election officials follow Title 1 and Title 31, unless a municipality agrees to participate in a coordinated election conducted by its County Clerk and Recorder's Office. These codes address the many procedures, actions, and deadlines of the many facets of an election including but not limited to the nomination process, the conduct of Election Day, notices and preparations, and the counting and canvassing of the results. Mail Ballot Election Legislation adopted in 2014 by the State Legislature, titled HB 14-1164, supported the mail ballot election environment for municipalities by providing provisions governing the administration of mail ballot elections. There seems to be a growing participation in the mail ballot election by many municipalities in either a stand-alone municipal election or in a coordinated election with the county. As a home rule municipality, the town may consider participating in a coordinated election this fall with Eagle County or continue administering its own election by polling place or mail ballot election. Election Format Differences In an effort to better understand the impacts of the election options, there is a comparison of some components of the process by comparing deadline dates using the different election formats — mail ballot election (either coordinated or stand-alone) vs. polling place election, see attached preliminary election calendar. ✓ The mail ballot election begins the nomination process about 5 weeks earlier than a polling place election (first of August vs. middle of September). ✓ Ballots are available for voting in a mail ballot election about 10 days earlier than the polling place election. 5/5/2015 ✓ Election results are provided unofficially the evening of Election Day. There are different deadlines used for certifying the results with a ten day disparity between the polling place deadline (due November 10) vs. the coordinated election deadline (due November 20). Comparisons 1. Notification for coordinated election participation Eagle County Coordinated Election: July 24 TOV Non -coordinated Mail Ballot Election: not applicable TOV Polling Place Election: not applicable 2. Nomination Petition Deadline Eagle County Coordinated Election: TOV Non -coordinated Mail Ballot Election TOV Polling Place Election: 3. Ballot Certification Deadline Eagle County Coordinated Election: TOV Non -coordinated Mail Ballot Election TOV Polling Place Election: 4. Ballots Available (by mail or absentee voting) Eagle County Coordinated Election: TOV Non -coordinated Mail Ballot Election: TOV Polling Place Election: 5. Certified Election Results Eagle County Coordinated Election: TOV Non -coordinated Mail Ballot Election TOV Polling Place Election: August 4 — August 24 August 4 — August 24 September 14 — October 2 September 4 not applicable not applicable October 12 October 12 October 23 November 20 November 10 November 10 Election Highlights The Town of Vail typically holds a polling place election opting out of the coordinated election format with Eagle County. The Eagle County Clerk's Office has estimated between $4,000 and $6,000 for costs related to a coordinated election, which is dependent upon the number of other jurisdictions who participate, voter turnout, TABOR questions and required public notice publications involved. The table below shows Vail's past two elections and related voter turnout results and costs. Election Year 2011 2013 Total Ballots Cast 934 852 Polling Place 223 497 Mail In / Early Voting 711 355 Election Costs $5,900 $5,500 IV. Action Requested of Town Council The Town Council is asked to consider the information and determine the type of election to be administered for the November election, polling place vs. mail ballot, and if mail ballot, coordinated vs. stand alone. Attachment - Preliminary Election Calendar Options Town of Vail Page 2 5/5/2015 TOWN OF VAIL ELECTION Tuesday, November 3, 2015 PRELIMINARY Election Calendar Options Dates Eagle County Coordinated Mail Town of Vail Non -coordinated Town of Vail Non -coordinated Ballot Election Polling Place Election Mail Ballot Election July 24, 2015 100 DAYS prior: Notify County Clerk in writing of intent to participate in coordinated election. C.R.S. §§ 1-7-116(5), 1-7-106(5). August 4 91 DAYS prior: First day 91 DAYS prior: First day nomination petitions may be nomination petitions may be circulated and signed. C.R.S. § 1-4- circulated and signed. C.R.S. § 805. 31-10-909(1)(a). August 5 90 DAYS prior: First day 90 DAYS prior: First day applications for absentee ballots applications for absentee ballots may be filed in writing. C.R.S. § maybe filed in writing. C.R.S. § 31-10-1002(1). 31-10-1002(1). August 24 71 DAYS prior: Last day to file 71 DAYS prior: Last day to file nomination petitions. C.R.S. § 1-4- nomination petitions. C.R.S. § 805. 31-10-909(1)(a). August 25 70 DAYS prior: IGA must be signed by both the Town and the County. C.R.S. § 1-7-116(2). September 4 60 DAYS prior: Last day to certify ballot content to county clerk. C.R.S. § 1-5-203(3)(a). September 14 50 DAYS prior: First day nomination petitions may be circulated and signed. C.R.S. § 31- 10-302(2). October 2 30 DAYS prior: Nomination petitions due. C.R.S. § 31-10- 302(2). October 12 22 DAYS prior: First day for county 22 DAYS prior: First day for clerk to mail ballots, other than for Town Clerk to mail ballots. overseas military voters. C.R.S. § 1- C.R.S. § 31-10-910(2)(a). 2-201(3). October 19 15 DAYS prior: Mail ballot counting 15 DAYS prior: Last day to 15 DAYS prior: Mail ballot begins. C.R.S. § 1-7.5-107.5. appoint election judges. C.R.S. § counting begins. C.R.S. § 31- 31-10-401. 10-911. Last day for Town Clerk to mail ballots. C.R.S. § 31-10-910(2)(a). October 22 12 DAYS prior: First day to provide voting machines or electronic voting systems for the use of absentee ballots. C.R.S. § 31-10-1005. Revised March 23, 2015 Page 1 5/5/2015 Dates Eagle County Coordinated Mail Town of Vail Non -coordinated Town of Vail Non -coordinated Ballot Election Polling Place Election Mail Ballot Election October 26 8 DAYS prior: Voting centers must be open. C.R.S. § 1-7.5-107(4.5)(c). November 3 Election Day. Mail ballots may be Election Day. Judges open polls Election Day. Mail ballots may dropped off at designated promptly at 7:00 a.m. C.R.S. 31- be dropped off at Town Clerk's depositories until 7:00 p.m. 10-601. Polls close at 7:00 pm. office until 7:00 p.m. C.R.S. § Preliminary Election Results Preliminary Election Results: 31-10-910(3)(b). Released. Before leaving the polling place, Preliminary Election Results the judges must post an abstract of Released. the votes cast in conspicuous place on the outside of the polling place. November 10 7 DAYS after: Last day to 7 DAYS after: Last day to complete canvass. C.R.S. § 31-10- complete canvass. C.R.S. § 31- 1201. Town Clerk prepares, 10-1201. Town Clerk prepares, publishes and files with the publishes and files with the Secretary of State an official Secretary of State an official statement of the election. C.R.S. § statement of the election. C.R.S. 31-10-1205. Last day an interested § 31-10-1205. Last day an party may request a recount at their interested party may request a expense. C.R.S. § 31-10-1207(2). recount at their expense. C.R.S. § 31-10-1207(2). November 12 8 DAYS after: Last day for county clerk to receive overseas military ballots. C.R.S. § 1-8.3-113(2). Last day to cure mail ballot deficiencies. C.R.S. § 1-7.5-107. November 13 10 DAYS after: Mandatory and 10 DAYS after: Mandatory and optional recounts must be optional recounts must be completed. C.R.S. § 31-10- completed. C.R.S. 31-10- 1207(1). 1207(1). November 17 14 DAYS after: Last day to count provisional ballots. C.R.S. § 1-8.5- 105. November 20 17 DAYS after: Last day to 17 DAYS after: Last day to file 17 DAYS after: Last day to file complete canvass. C.R.S. § 1-10- election contest (within 10 days election contest (within 10 days 102(1). Last day to submit official after expiration of recount period, after expiration of recount abstract of votes. C.R.S. § 1-10-103. which is 7 days after the election period, which is 7 days after the or within 10 days after the election or within 10 days after conclusion of a recount). C.R.S. § the conclusion of a recount). 31-10-1303. C.R.S. § 31-10-1303. December 10 37 DAYS after: Last day to complete a recount by an interested party. C.R.S. § 1-10.5-106(2). Revised March 23, 2015 Page 2 5/5/2015 Towx of vn' 1[1 VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: May 5, 2015 ITEM/TOPIC: Information Update: 1) Vail America Days TM Parade on July 4th - Determine Town Council's Participation 2) March 2015 Sales Tax Memorandum 3) May 2015 Revenue Highlights ATTACHMENTS: March 2015 Sales Tax Memorandum May 2015 Revenue Highlights 5/5/2015 MEMORANDUM April 28, 2015 To: Vail Town Council Stan Zemler Kathleen Halloran From: Sally Lorton Re: March Sales Tax estimate Vail will collect another $30,000 in March sales tax to bring collections to $4,057,344. If so, March will be up 2.7% or $108,339 from budget and up 7.1 % or $269,159 from March 2014. Ski season (November — March) will be up 6.6% or $993,535 from the 13/14 season. 5/5/2015 Month 2005 2006 2007 2008 2009 Town of Vail Sales Tax Worksheet 4/28/2015 2010 2011 2012 2013 2014 Budget % Change % Change 2015 Budget from from Collections Variance 2014 Budget January 2,275,967 2,597,985 2,783,306 2,976,655 2,619,673 2,564,383 2,795,688 2,855,524 3,145,620 3,483,245 3,525,333 3,688,883 163,550 5.90% 4.64% February 2,429,377 2,527,130 2,718,643 3,071,615 2,588,889 2,577,360 2,803,136 2,994,580 3,267,351 3,477,419 3,620,104 3,585,522 (34,582) 3.11% -0.96% March 2,785,101 2,852,954 2,986,446 3,327,304 2,504,567 2,685,004 3,143,418 3,185,859 3,650,157 3,788,185 3,949,005 4,027,344 78,339 6.31% 1.98% Total 7,490,445 7,978,069 8,488,395 9,375,574 7,713,129 7,826,747 8,742,242 9,035,963 10,063,128 10,748,849 11,094,442 11,301,749 207,307 5.14% 1.87% April 915,554 1,280,324 1,330,740 1,098,918 1,235,941 1,156,934 1,191,690 1,183,087 1,069,186 1,280,641 1,313,158 May 458,770 449,283 545,874 622,103 516,150 421,925 473,292 487,739 563,602 607,729 616,645 June 834,913 805,362 953,017 918,061 717,233 873,765 895,951 963,143 1,023,801 1,153,247 1,167,182 July 1,166,183 1,255,243 1,265,781 1,397,842 1,121,860 1,228,767 1,481,329 1,573,499 1,654,161 1,829,102 1,879,577 August 993,985 1,055,614 1,162,746 1,349,795 1,068,391 1,147,352 1,310,471 1,380,710 1,507,048 1,674,813 1,695,885 September 795,807 832,549 908,318 834,569 753,754 761,425 889,945 978,037 994,135 1,054,015 1,124,778 October 566,173 614,396 688,519 662,767 581,033 594,362 623,420 644,577 755,133 752,295 799,096 November 713,117 799,582 747,877 719,109 651,873 701,075 788,430 825,873 947,627 962,344 1,016,057 December 2,549,032 2,771,258 2,821,871 2,652,628 2,553,974 2,963,763 3,184,645 2,973,826 3,422,178 3,818,096 3,779,180 Total 16,483,979 17,841,680 18,913,138 19,631,366 16,913,338 17,676,115 19,581,415 20,046,454 21,999,999 23,881,131 24,486,000 5/5/2015 TOWN OF VAIL REVENUE HIGHLIGHTS May 5, 2015 Sales Tax Upon receipt of all sales tax returns, March collections are estimated to be $4,057,344 up 2.7% from last year and up 7.9% compared to budget. Inflation as measured by the consumer price index was down 0.1% for March. The annual budget totals $24.5 million. Real Estate Transfer Tax (RETT) RETT collections through April 28 total $1,463,864 down 37.1% from this time last year. The annual 2015 RETT budget currently totals $5,670,000. Construction Use Tax Use Tax collections through April 28 total $687,446 compared to $200,309 from this time last year. The annual budget totals $1.8 million. Parking Revenue Season to date: Pass sales from November through April 20 total $814,413, up 8.7% from prior winter season. Daily sales from the parking structures from November through April 20 total approximately $4.1 million, up 31.2% from the prior winter season. 5/5/2015 TOWN OF VAIN VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: May 5, 2015 ITEM/TOPIC: Matters from the Mayor, Council and Committee Reports 5/5/2015 TOWN OF VAIN VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: May 5, 2015 ITEM/TOPIC: Executive Session, pursuant to: 1) C.R.S. §24-6-402(4)(b)(e) - to receive legal advice on specific legal questions; and to determine positions, develop a strategy and instruct negotiators, Regarding: Vail Valley Medical Center Pre -Development Agreement PRESENTER(S): Matt Mire, Town Attorney 5/5/2015 TOWN OF VAIN VAIL TOWN COUNCIL AGENDA MEMO MEETING DATE: May 5, 2015 ITEM/TOPIC: Adjournment (4:15 pm) NOTE: UPCOMING MEETING TOPICS AND ESTIMATED TIMEFRAMES BELOW (ALL ARE APPROXIMATE DATES AND TIMES AND SUBJECT TO CHANGE) THE NEXT REGULAR VAIL TOWN COUNCIL MEETING WORK SESSION WILL BEGIN AT APPROXIMATELY 12:30 P.M. (or TBD), TUESDAY, MAY 19, 2015 IN THE VAIL TOWN COUNCIL CHAMBERS. Ongoing agenda items DRB/PEC updates WS - 15 min.; Information Updates Attachments: WS - 15 min.; Executive Session items: 30 min.; Consent Agenda: 5 min.; Town Manager Report: 5 min. Future agenda items: US Open Burton Recap - 5/19 Vail Municipal Site Redevelopment Update - 5/19 Vail Golf Clubhouse and Nordic Center Update and Next Steps - 5/19 EGE Air Alliance Update - 6/16 Joint Meeting with VEAC (DestiMetrics Mountain Travel Update) - WS - 6/16 Ford Park : Maintenance and Landscape Plan - May/June CIRSA Charter Review - May/June Meet w/ Avon Town Council - discuss topics of regional interest - June VLHA and VILLA Interviews and Appointments - 6/2 Joint meeting with VLHA - July Review Night Sky Code Enforcement Standards for holiday and outdoor lights (when to turn on/off) - July/August Special VLMD Meeting VLMD 2016 Operating Plan - WS - 9/1 2016 VLMD Budget Resolution - ES - 10/20 Joint Meeting with VEAC (DestiMetrics Mountain Travel Update) - WS - 12/15 2016 CSE Funding Allocation Recommendation - ES - 12/15 Proposed future agenda items Cleanup Title 12, zoning amendments Fee Schedule Revisions TIF Update 5/5/2015